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2017-11-14 City Council - Full Agenda-2010o Agenda Edmonds City Council snl. ynyo COUNCIL CHAMBERS 250 5TH AVE NORTH, EDMONDS, WA 98020 NOVEMBER 14, 2017, 7:00 PM 1. CALL TO ORDER/FLAG SALUTE 2. ROLL CALL 3. APPROVAL OF THE AGENDA 4. APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Special Meeting Minutes of November 6, 2017 2. Approval of Council Meeting Minutes of November 6, 2017 3. Approval of claim checks. 5. PRESENTATIONS 1. Small Business Saturday Proclamation (5 min) 2. Presentations by Edmonds Marsh Study Consultant Finalists (60 min) 3. 2018 Budget Presentations (30 min) 6. PUBLIC HEARING 1. Public Hearing on the Proposed 2018 Budget (15 min) 2. 2018 Public Hearing on the 2018 Property Tax Ordinance (15 min) 7. ADJOURN TO COUNCIL COMMITTEE MEETINGS THE CITY COUNCIL COMMITTEE MEETINGS ARE WORK SESSIONS FOR THE CITY COUNCIL AND STAFF ONLY. THE MEETINGS ARE OPEN TO THE PUBLIC BUT ARE NOT PUBLIC HEARINGS. THE COMMITTEES MEET CONCURRENTLY IN SEPARATE ROOMS AS INDICATED BELOW. 8. PARKS, PLANNING, AND PUBLIC WORKS COMMITTEE (JURY MEETING ROOM) 1. Authorization for the Mayor to sign a Supplemental Agreement with The Blueline Group (Blueline) to provide professional services for the 2019 Waterline Replacement Project. (10 min) 2. Authorization for the Mayor to sign an Agreement with the State of Washington Department of Ecology for a Municipal Stormwater Capacity Grant. (10 min) 3. Authorize the Mayor to sign a Local Agency Professional Services Agreement with Parametrix for the Edmonds Street Waterfront Connector Project (10 min) 4. Edmonds Driftwood Players Lease at Wade James Theater (10 min) 5. Authorize Mayor to sign a Supplemental Agreement with BergerABAM for the Fishing Pier Rehabilitation Project (10 min) 9. FINANCE COMMITTEE (COUNCIL CHAMBER) 1. Write-off of Accounts Receivable (10 min) Edmonds City Council Agenda November 14, 2017 Page 1 10. PUBLIC SAFETY AND PERSONNEL COMMITTEE (POLICE TRAINING ROOM) 1. SNOCOM-SNOPAC Consolidation (30 min) Edmonds City Council Agenda November 14, 2017 Page 2 4.1 City Council Agenda Item Meeting Date: 11/14/2017 Approval of Council Special Meeting Minutes of November 6, 2017 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 11-06-2017 Council Special Meeting Minutes Packet Pg. 3 4.1.a EDMONDS CITY COUNCIL SPECIAL MEETING DRAFT MINUTES NOVEMBER 6, 2017 Elected Officials Present Dave Teitzel, Councilmember Neil Tibbott, Councilmember Adrienne Fraly-Monillas, Councilmember Kristiana Johnson, Councilmember Dave Earling, Mayor (arrived 6:37 p.m.) Elected Officials Absent Mike Nelson, Council President Pro Tern Tom Mesaros, Council President Diane Buckshnis, Councilmember Staff Present Mary Ann Hardie, HR Director Al Compaan, Police Chief Jeff Taraday, City Attorney Carrie Hite, PRCS Director Phil Williams, PW Director Dan Swedlow, Summit Law Group 1. CALL TO ORDER/CONVENE IN JURY MEETING ROOM At 6:30 p.m., the City Council Special Meeting was called to order by Councilmember Fraley- Monillas in the Council Chambers, 250 5th Avenue North, Edmonds. 2. EXECUTIVE SESSION TO DISCUSS COLLECTIVE BARGAINING PER RCW 42.30.140(1)(A). The City Council then adjourned to the Jury Meeting Room in executive session to discuss collective bargaining. The Mayor MEETING EXTENSION At 7:00 p.m., Mayor Earling emerged to announce that the executive session would be extended for an additional three minutes. The executive session concluded at 7:03 p.m. A D-InT TR N At 7:03 p.m., the meeting was adjourned. Edmonds City Council Draft Minutes November 6, 2017 Page 1 Packet Pg. 4 4.2 City Council Agenda Item Meeting Date: 11/14/2017 Approval of Council Meeting Minutes of November 6, 2017 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: Cmd110617 Packet Pg. 5 4.2.a EDMONDS CITY COUNCIL DRAFT MINUTES November 6, 2017 ELECTED OFFICIALS PRESENT Dave Earling, Mayor Michael Nelson, Council President Pro Tern Kristiana Johnson, Councilmember Adrienne Fraley-Monillas, Councilmember Dave Teitzel, Councilmember Neil Tibbott, Councilmember ELECTED OFFICIALS ABSENT Thomas Mesaros, Council President Diane Buckshnis, Councilmember ALSO PRESENT Noal Leonetti, Student Representative 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Al Compaan, Police Chief Phil Williams, Public Works Director Carrie Hite, Parks, Rec. & Cult. Serv. Dir. Patrick Doherty, Econ. Dev & Comm. Serv. Dir. Shane Hope, Development Services Director Scott James, Finance Director Mary Ann Hardie, HR Director Carolyn LaFave, Executive Assistant Rob English, City Engineer Jeanie McConnell, Engineering Program Mgr. Mike DeLilla, Senior Utilities Engineer Jeff Taraday, City Attorney Scott Passey, City Clerk Jerrie Bevington, Camera Operator Jeannie Dines, Recorder The Edmonds City Council meeting was called to order at 7:08 p.m. by Mayor Earling in the Council Chambers, 250 5"' Avenue North, Edmonds. The meeting was opened with the flag salute. Mayor Earling announced there would be an executive session at the end of the agenda. 2. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present with the exception of Council President Mesaros and Councilmember Buckshnis. 3. APPROVAL OF AGENDA COUNCILMEMBER TIBBOTT MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO REMOVE ITEM 8.4 FROM THE AGENDA AND REFER IT BACK TO COMMITTEE NEXT WEEK. MOTION CARRIED UNANIMOUSLY. COUNCIL PRESIDENT PRO TEM NELSON MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO APPROVE THE AGENDA IN CONTENT AND ORDER AS AMENDED. MOTION CARRIED UNANIMOUSLY. 4. PRESENTATIONS 1. SISTER CITY COMMISSION 2017 STUDENT EXCHANGE PRESENTATION Edmonds City Council Draft Minutes November 6, 2017 Page 1 Packet Pg. 6 4.2.a Chaperone Katie Diefendorf said they had a fabulous time in Hekinan, Japan. She thanked the Council for their support of the student delegation and for the Sister City program. They made lifelong friends, were fully immersed in the culture, enjoyed delicious food, met new people, and saw important cultural sites and art. It was a wonderful way to make international friendships and to show off Edmonds when Hekinan students visited this summer. While photographs of the trip were displayed, students described their favorite parts of the visit to Hekinan: • Noah's favorite parts of the trip were meeting the people, and experiencing the culture which is very different from the United States. He circulated a photo album presented to him by his host family. • Olivia's favorite part was spending time with her host family who were the nicest people. They visited many cultural sites and she was able to observe the family's lifestyle. • Audrey said she had an amazing time. Her favorite thing was that her host father was Buddhist monk and there was a Buddhist temple with a very old statute next to the house. She also enjoyed the day trip to Kyoto. She circulated her photo album. Chaperone Greg Lange explained the delegation that visited Hekinan included six young people ranging from eighth grade to a recent high school graduate. His favorite part was the whole trip. He saw incredible nature with host family who took to heart what he said he liked. He went bike riding on an island, often being the only Caucasian but feeling very comfortable, the food was excellent, and experienced technological wonders including a roller coaster with the most vertical drop and 100 mph top speed, touring a Toyota manufacturing plant as well as seeing clean coal technology. He thanked the Council for the opportunity to take students to Hekinan. Mayor Earling commented on the tradition of Hekinan students visiting Edmonds and Edmonds students visiting Hekinan. Every five years there is an adult exchange; plans are underway for 12-14 people to visit Hekinan in early April and he encouraged the public to apply. Hekinan will be celebrating an important anniversary and it is always a fabulous experience. He was glad the students and chaperones had a marvelous time. 5. AUDIENCE COMMENTS Alicia Crank, Edmonds, former Sister City Commissioner, enjoyed the students and chaperones' presentation and hoped to be one of the members of the adult delegation. As diversity is embraced elsewhere, at home it has not as pleasant as it could be including issues with graffiti at public schools and tonight she was informed of a hate crime at the 50 Pine Street construction site. She did not elaborate about the crime as it had just come to the Police Department's attention. Such incidents were disturbing to her as a resident and a person of color; things she heard her grandparents speak of. She hoped as the investigation continues, the City takes proper actions to alleviate, address and assure residents this is not tolerated. She encouraged the people to whom this was directed to have the courage to speak up and report what happened so the proper actions can be taken. She had faith in the City Council and the Police Department that this would be handled correctly and as publicly as possible to ensure this was not tolerated. As confident as she feels living in Edmonds, this has really shaken her and gives her pause. 6. APPROVAL OF CONSENT AGENDA ITEMS Councilmember Teitzel requested Item 6.6 be removed from the Consent Agenda for further discussion. COUNCILMEMBER TIBBOTT MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO APPROVE THE REMAINDER OF THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL MEETING MINUTES OF OCTOBER 24, 2017 Edmonds City Council Draft Minutes November 6, 2017 Page 2 Packet Pg. 7 4.2.a 2. APPROVAL OF CLAIM, PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND WIRE PAYMENTS 3. RENEWAL OF INMATE HOUSING AGREEMENT WITH LYNNWOOD MUNICIPAL JAIL 4. RENEWAL OF CONTRACT WITH YAKIMA COUNTY DEPT. OF CORRECTIONS 5. SEPTEMBER QUARTERLY FINANCIAL REPORT 6. APPROVAL OF THE ADA TRANSITION PLAN 7. ITEMS REMOVED FROM CONSENT PUGET SOUND REGIONAL CLIMATE PREPAREDNESS COLLABORATIVE RESOLUTION (Previously Consent Agenda Item 6) Councilmember Teitzel referred to a whereas clause that was added to this resolution, "WHEREAS, on June 27, 2017 the Edmonds City Council passed Resolution 1389 committing the City to achieve or exceed at the local level the goals established in the Paris Climate Accord" and requested it be removed. This is a regional resolution forming a partnership; Resolution 1389 is specific to Edmonds and that whereas clause does not need to be included. He requested Resolution 1389 be brought to the Council for further discussion in the near future to incorporate information that was not available when the resolution was adopted. COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO REMOVE THE FINAL WHEREAS ON PAGE 2 OF THE RESOLUTION PLEDGING CITY OF EDMONDS PARTICIPATION IN THE PUGET SOUND REGIONAL CLIMATE PREPAREDNESS COLLABORATIVE. UPON ROLL CALL, MOTION CARRIED (4-0-1), COUNCILMEMBERS JOHNSON, TEITZEL AND TIBBOTT AND MAYOR PRO TEM NELSON VOTING YES; AND COUNCILMEMBER FRALEY-MONILLAS ABSTAINING. COUNCIL PRESIDENT PRO TEM NELSON MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO APPROVE THE PUGET SOUND REGIONAL CLIMATE PREPAREDNESS COLLABORATIVE RESOLUTION AS AMENDED. MOTION CARRIED UNANIMOUSLY. 8. PUBLIC HEARING PUBLIC HEARING ON LOW IMPACT DEVELOPMENT CODE INTEGRATION AND APPROVAL OF ORDINANCE Development Services Director Shane Hope provided an introduction, explaining the proposed changes are minor code amendments related to LID to clean-up technicalities in the code related to the State's NPDES stormwater requirements. Engineering Program Manager Jeanie McConnell reviewed: • Why is the code being updated? o Mandated by Department of Ecology o Compliance with 2013-2018 Western Washington Phase II Municipal Stormwater Permit (NPDES) required o City required to review and revise codes, policies and standard details o Eliminate barriers that would prevent incorporation of low impact development principles and best management practices Edmonds City Council Draft Minutes November 6, 2017 Page 3 Packet Pg. 8 • What is Low Impact Development (LID) o A Stormwater management and land development strategy that emphasizes conservation and the use of on -site natural features ■ Stormwater ■ Minimizing Grading ■ Solar Opportunities ■ Minimizing Impervious Surface Areas What is the City doing? o City Stormwater Code - ECDC 18.30 ■ 2016 - New Code approved by City Council ■ 2017 - Stormwater Code Effective ■ New code requires Stormwater runoff to be managed on site where feasible. o Standard Details are being updated o Other development -related codes have been reviewed Proposed Code Changes o Code language being updated to present opportunities for LID o Encourage permit applicants to think about LID in beginning stages of design o Update terminology Process o September 27: Introduced to Planning Board o October 11: Public hearing at Planning Board o October 17: Introduced to City Council o November 6: Public hearing at City Council Examples o ECC 9.20.010(A) - Streets and Sidewalks, Definitions: "Concrete curbs and gutters" means that portion of the roadway edge of the roadway constructed to city standards. (Standar- Speeiflea4ions o ECDC 18.00.010(B)(4) - Public Works Application Req's: "A site plan, to scale, showing existing and proposed structures, md improvements and affected streets, utilities, vegetation, LID elements, etc.;" o ECDC 20.11.030(B)(1) - General Design Review Criteria, Site Treatment: Grading, vegetation removal and other changes to the site shall be minimized to protect where natural resources, limit disturbance of native soils, and encourage low impact development. be-a*ty emits o ECDC 20.13.020(P) - Landscape Requirements, General Design Standards ■ Add Section: "Stormwater LID Best Management Practice integration into overall landscape design is strongly encouraged, where feasible." o ECDC 20.75.020 - Subdivisions, Purposes: ■ Add the following new sections: - "To promote the preservation of critical areas and encourage low impact development" - "To encourage site design that can make the best use of renewable energy resources including solar and geothermal" - "To encourage low impact development (LID) practices when providing for streets and sidewalks" o ECDC 21.55 - Definitions - "L" Terms: ■ Low Impact Development (LID): A stormwater management and land development stra= applied at the parcel and subdivision scale that emphasizes conservation and the use of on -site natural features. See Title 18.30 Stormwater Mana eg ment for additional Edmonds City Council Draft Minutes November 6, 2017 Page 4 Packet Pg. 9 LID related terms, including Impervious Surface, Bioretention, Pervious Surface and On - site Stormwater Management BMP. Councilmember Tibbott asked if site development includes locating houses that may impact a natural greenbelt. Ms. McConnell explained LID will be encouraged wherever feasible on any site, but site design relates more to subdivisions where there are larger opportunities to preserve trees and natural resources or open solar opportunities but that would be considered on a smaller site as well. Councilmember Tibbott asked if that was part of the code revisions. Ms. Hope clarified Councilmember Tibbott was referring to the possibility of rearranging the placement of lots to ensure there was space for LID techniques and said that was not proposed in this code change. Staff would like to return to that topic, but this is minor clean-up to ensure the code was not unintentionally discouraging LID techniques. Councilmember Teitzel referred to a statement in the agenda memo, "The stormwater code requires, through the development process, that stormwater runoff be managed on site where feasible. Stormwater management systems include for example, rain gardens and pervious pavements" and asked if that also applied to City projects. Ms. McConnell answered yes, the Stormwater Management Code would apply at various levels with any new development or construction activity. Councilmember Teitzel asked if any pervious pavement had been installed on City owned property. Ms. McConnell answered the Shell Valley access road and the interurban trail have pervious pavement. Councilmember Teitzel asked whether it has been successful. Ms. McConnell relayed Mr. Williams' indication the experience had been good. Councilmember Teitzel asked if there had been any unintended consequences with pervious pavement such as water sheeting under the pavement causing erosion. Public Works Director Phil Williams answered there haven't been any issues, largely due to where it has been used. The selection of appropriate locations must be very deliberate; typically, the base for the pervious pavement is designed with enough aggregate to allow for a reasonable amount of storage. To the extent water infiltrates into the soils, if the soils are saturated and water flows in a way that was not intended, it could be a problem such as saturating soils adjacent to buildings. He emphasized the need to be careful where water is infiltrated. Councilmember Teitzel was excited about the concept of pervious pavement. Mayor Earling opened the public participation portion of the public hearing. There was no one present to provide testimony and Mayor Earling closed the public hearing. COUNCILMEMBER TIBBOTT MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM NELSON, TO APPROVE ORDINANCE NO. 4085, AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING VARIOUS SECTIONS OF THE EDMONDS CITY CODE AND EDMONDS COMMUNITY DEVELOPMENT CODE TO INCORPORATE ADDITIONAL LANGUAGE RELATED TO LOW IMPACT DEVELOPMENT. MOTION CARRIED UNANIMOUSLY. 9. ACTION ITEMS FINAL PLAT APPROVAL FOR THE WOODWAY COURT 2 SUBDIVISION (PLN20160023) Development Services Director Shane Hope explained this is a 5-lot short plat; in fall 2016 the Hearing Examiner held a public hearing and issued preliminary approval on October 27, 2017. The owners have subsequently made simple subdivisions improvements per the approved plans and/or bonded for some of the infrastructure improvements. Final plat approval by the City Council is the final step in the approval process. Edmonds City Council Draft Minutes November 6, 2017 Page 5 Packet Pg. 10 4.2.a Councilmember Teitzel referred to a parcel map layout of property that illustrates the parcel is canted so the property line extends into the alley the City owns. He asked if that could be adjusted such as via adverse possession to rectify encroachment into City property. Engineering Program Manager McConnell said it may be the way the line is drawn. The "alley" is actually a fire access road; a portion of the pavement encroaches onto this parcel so a public access easement is being granted to the City for the portion of pavement that encroaches onto this parcel. Councilmember Johnson commented although it appeared everything was done correctly, she was still uncomfortable with the fire access providing access to several houses. This was governed by Resolution 1005 that no one on the Council participated in. The resolution required removal of all vegetation to build the houses plus construction of a new access road which she viewed as fundamentally wrong. It would have been preferable to revisit the resolution to determine if it still made sense. In good faith she could not approve the final plat and would voice her objection via abstaining from the vote. Councilmember Fraley-Monillas asked if there was any obligation to replace trees or vegetation, noting approximately 200 trees had been removed. Ms. Hope said offered to research the conditions related to tree replacement and inform the Council. All the conditions of the plat have been met. COUNCILMEMBER TIBBOTT MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO APPROVE RESOLUTION NO. 1394, A RESOLUTION OF THE CITY OF EDMONDS, WASHINGTON, APPROVING THE FIVE LOT WOODWAY COURT 2 FINAL PLAT. MOTION CARRIED 3-1-1, COUNCILMEMBER FRALEY-MONILLAS VOTING NO AND COUNCILMEMBER JOHNSON ABSTAINING. City Attorney Jeff Taraday advised with five Councilmembers present and because this is not an ordinance, three yes votes are sufficient for approval. 2. THIRD QUARTER 2017 BUDGET AMENDMENT Finance Director Scott James reviewed: • 12 Decision Packages Total $665,949 • 11 are new items for Council to consider expenditures • 1 has been previously discussed by Council • $398,345 in new revenues Mr. James reviewed budget amendments related to: • Salary savings in City Council used for professional services for Edmonds Marsh study • Additional Court supplies and security • Department of Retirement Systems invoice for James Tarte PERS contributions from 2014 • Fire District 1 retro bill for approximately $665,000, additional $193,000 needed over amount budgeted for 2017 services • Expenditures and funding for preliminary design and enviromnental documents for Waterfront Connector o Councilmember Fraley-Monillas asked the purpose of combining expenditures and funding. Mr. James said it was a bookkeeping simplification. • Expenditures and funding for Citywide Pedestrian Crossing Enhancement Project. • Software to manage cemetery plots, sales, burials, etc. o Councilmember Johnson asked if the cemetery had ever used software, recalling most of the information was on paper. Ms. Hite said the cemetery uses a very antiquated data base and a large paper map and the details are in the Sexton's memory. With the assistance of the Western Washington University students, everything has been mapped in GIS and a software Edmonds City Council Draft Minutes November 6, 2017 Page 6 Packet Pg. 11 4.2.a system is needed to manage that data. She hoped to expedite the purchase this year rather than waiting until next year to avoid scrubbing the database. o Councilmember Teitzel asked whether the database will be searchable by the public online. Ms. Hite said it would be searchable by names and plot and there are also pictures of all the headstones. • Additional funding for Veterans Plaza • Transfer of the 1 % for art allocation for the original approved budgeted expenditure for the downtown public restroom project • Transfer funds from REET to Parks Construction Fund for construction of downtown public restroom • Vehicle propane conversions • 2017 waterline replacements Mr. James referred to Exhibit D, a Budget Amendment Summary (2017) by fund number, and summarized the 3rd Quarter Budget Amendment • Revenues are increased by $398,345 • Expenditures are increased by $665,949 • Ending Fund Balance is increased by $267,604 Councilmember Teitzel inquired about the amendment related to additional funding for Veterans Plaza. Mr. James explained additional funding for electrical, vault and engineering services was previously approved by Council. Councilmember Teitzel said although he wholeheartedly supports this project, he was concerned with budget creep and asked for assurance this was the last budget amendment for incremental increases for this project. City Engineer Rob English advised work is being finalizing and he did not anticipate any additional funds would be required. Councilmember Teitzel asked if the City or veterans group would be responsible if there were any additional costs. Parks & Recreation Director Carrie Hite said in the off chance additional costs were incurred, the veterans committee could be approached although she was uncertain they would have any additional funds. The veterans committee is committed to the project and one member said if more funds were needed, to let him know. Councilmember Johnson inquired about the amendment to offset salary savings in City Council for professional services for the Edmonds Marsh study. Mr. James explained salary savings from not renewing a Council employee's contract, approximately $20,000, was being used for the Edmonds Marsh study. COUNCIL PRESIDENT PRO TEM NELSON MOVED, SECONDED BY COUNCILMEMBER FRALEY-MONILLAS TO APPROVE ORDINANCE NO. 4086, AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 4075 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS. MOTION CARRIED UNANIMOUSLY. 3. ADOPT AND APPROVE THE 2017 COMPREHENSIVE WATER SYSTEM PLAN Senior Utilities Engineer Mike DeLilla reviewed: • Schedule and next steps o Planning Board I't meeting — June 28, 2017 o Council Public Works Committee — July 11, 2017 o Planning Board public hearing — July 12, 2017 o Council meeting and public hearing — July 18, 2017 o Submit plan to DOH and adjacent water purveyors — July 19, 2017 ■ Adjacent water purveyors had no comments Edmonds City Council Draft Minutes November 6, 2017 Page 7 Packet Pg. 12 4.2.a ■ DOH had minor comments related to the City's Coliform Monitoring Plan and cross connection control plan related to Swedish Hospital - Necessary revisions have been made for resubmittal to DOH for approval - DOH requires City adopt the Water System Plan prior to resubmittal o Council adoption December 2017 Councilmember Tibbott commended staff for the great job responding to DOH. He relayed the plan considers the City's infrastructure and capacity for growth; he asked if there was capacity for residential and commercial growth. Mr. DeLilla said there is, staff coordinated with Planning to ensure ability to upsize systems in areas where growth will occur such as on Highway 99 and near the hospital to meet the fire code. COUNCILMEMBER TIBBOTT MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM NELSON, TO APPROVE THE 2017 COMPREHENSIVE WATER SYSTEM PLAN AND RESUBMIT IT TO THE DEPARTMENT OF HEALTH. Councilmember Teitzel recalled when doorbelling during his campaign, he saw several residences with catchment systems where gutters were attached to a large container and the water used for irrigation. He viewed this as a great conservation method and asked what the City was doing to promote that. Mr. DeLilla said he not aware of anything related to rain barrels. City Engineer Rob English advised the City has programs in place such as giveaways to reduce water use. Councilmember Teitzel asked specifically about rain catchment systems that collect rainwater for use in irrigation. Public Works Director Phil Williams said most of the City's effort is via the Everett Water System Plan whose water conservation goal is to reduce consumption by 1%/year which they have been meeting. The City's water usage has dropped over time due to more efficient appliances, replacement of older buildings, waterline replacements that reduce leaks, etc. He acknowledged other cities/water departments have rain barrel programs. MOTION CARRIED UNANIMOUSLY. 4. AUTHORIZE THE MAYOR TO SIGN A LOCAL AGENCY PROFESSIONAL SERVICES AGREEMENT WITH PARAMETRIX FOR THE EDMONDS STREET WATERFRONT CONNECTOR PROJECT This item was referred back to the Parks, Planning & Public Works Committee via action under Agenda Item 3. MOTION CARRIED UNANIMOUSLY. Mayor Earling recognized Mr. DeLilla for his work. 10. STUDY ITEMS 1. 2018 BUDGET PRESENTATIONS Mayor Earling said an opportunity for Council to ask questions of Mr. Williams will be added to the schedule. Police Department Police Chief Al Compaan reviewed: • Recent Highlights o 2016 Activities Edmonds City Council Draft Minutes November 6, 2017 Page 8 Packet Pg. 13 4.2.a ■ Part 1 Crimes Solved - 35.5% ■ Felony Filings - 345 ■ Traffic Citations and Infractions - 4,742 ■ DUI Arrests - 94 ■ Total Misdemeanor Arrests - 883 ■ Animal Control Incidents — 787 ■ Parking Citations - 968 ■ Firearms Related Requests (CPL, Transfers) - 1043 (20% increase over 2015) ■ Public Disclosure Requests - 1,952 ■ Traffic Collisions Investigated - 804 ■ Total Dispatched Calls for Service - 23,705 o Specifically approved in 2017 Budget ■ Hired part-time Parking Enforcement Officer ■ Hired additional Police Staff Assistant ■ Partnership with the Lynnwood Police Department on a Social Worker position with hire date November 20, 2017 ■ Re -institution of the partnership with the Edmonds School District for a School Resource Officer to be staffed in 2018 ■ Pedestrian Safety to include purchase of new RADAR speed trailer and pole mounted RADAR speed sign o Budgeted Personnel Hired or In -Process ■ Hiring 4 police officers (vacancies due to retirements/addition of School Resource Officer) ■ Hired Animal Control/Ordinance Enforcement Officer (vacancy due to retirement) Chief Compaan reviewed decision packages: • DP # 11: Police Records Area Remodel - $57,900 o To enhance front office ergonomics for staff and public o Accommodates operational changes for archival records storage o Updates overall appearance of main entry to Police Department • DP #12: Various budget amendments $21,940 o Contractual adjustments o Reimbursable overtime o Communication enhancements o Professional services Councilmember Fraley-Monillas referred to 94 DUI arrests in 2016 and asked about 2015. Chief Compaan acknowledged that number was down from 2015 due to lack of staffing as a result of long term injury in the traffic unit which impacted enforcement. He anticipated it would increase in 2017. He will provide Council the number of DUI arrests in 2015. Council President Pro Tem Nelson observed concealed pistol licenses were up 20% from 2015 and asked if there was any reason for that. Chief Compaan answered they are up statewide as well as locally. Development Services Development Services Director Shane Hope reviewed: • 2017 Accomplishments o Handling high levels of permit & inspection activity ■ Positive feedback from most customers o Development & code updates, including: ■ Shoreline Master program (adopted) Edmonds City Council Draft Minutes November 6, 2017 Page 9 Packet Pg. 14 4.2.a ■ Sign Code (updated) ■ Unit Lot Subdivision (adopted) ■ LID Code Integration (drafted) o Highway 99 Subarea Planning project completed, with new code o Completed RFP for new permit system; implementation in 2018 o Recognized with a national Solsmart award for promoting solar energy o Conversion of Street Files into electronic records o Staffing for several boards & commissions —ongoing Challenges o Given continued high levels of permit activity per employee, difficult to: ■ Provide timely plan reviews ■ Have time to complete work on other projects (such as development code updates & Urban Forest Management Plan) o Challenges in maintaining staffing levels/expertise o Desire to assist with community needs, including affordable housing Graph of Building Permits and Revenue January through September 2001-2017 Graph of Building Permits per Development Services Employee 1985-2016 Expenditures 2017 2018e Expenditures Modified a tit Estimate Recomm. Discussion Budge Total Dept. 3,117,397 3,039,397 2,902,901 7% decrease Salaries 1,547,970 1,484,740 1,586,506 Maintains staffing level Prof Serv. 755,567 755,567 447,560 -41% Permit system Approved separately Ms. Hope reviewed Decision Packages/Changes: • DP#17: Digitization & archiving - $48,000 • DP#18: Senior Plans Examiner - $3,870 • DP#19: Building plan review -professional services - $10,000 • DP#20: Credit card fee compensation - $15,000 Councilmember Teitzel referred to page 97 of the budget, Development Services — Building Division, and inquired about the reduction in professional services from 2017 estimate of $92,014 to $30,000 in 2018, a two -third reduction when building permits are at an all-time high. Ms. Hope offered to research. Parks, Recreation and Cultural Services Parks & Recreation Director Carrie Hite reviewed: • 2017 Accomplishments o Adoption of Master Plan of Civic Park o FAC Bandshell o Meadowdale Playfields o Veteran's Plaza o Waterfront Development/Walkway - Design and Permitting o Pickleball at Yost o YMCA Yost Pool Partnership o Health & Fitness Expo o Puget Sound Bird Fest o Beach Ranger program Edmonds City Council Draft Minutes November 6, 2017 Page 10 Packet Pg. 15 4.2.a o Fishing Pier Rehab o Student Conservation Association o Meadowdale Clubhouse Play area o WOTS Conference: sold out! ■ 275 registered, 12 states, Canada, S. Korea. o City Park and HMP concerts o Volunteer Hours: ■ 407 volunteers performed ■ 4,480 volunteer hours or 2.15 FTE's • Challenges o Staffing: ability to recruit and hire gymnastics staff o Park Maintenance: ability to recruit and hire seasonal staff, hottest summer on record required higher level of maintenance o Construction issues: Veteran's Plaza, Frances Anderson Center Bandshell o Fishing Pier: Unanticipated issues • 2018 Projects o Waterfront Redevelopment, Walkway connection. o Outdoor Fitness Zones o Community Garden 0 4th Ave Cultural Corridor: Parklet o Stadium removal o City Park storage shed rebuild o Civic Park design o Frances Anderson Center Playground replacement o Seaview Park Improvements o Yost Pool Locker room updates • Expenditures 2017 2017 YE 2018 Discussion Budget Estimate Recomm. Administration 383,010 390,010 386,582 Decision package: EarthCorps Puget Sound Stewards $5,000 Decision package: Security System Recreation 1,452,275 1,365,880 1,511,978 $12,500, Tech Services Rate Changes $4,918, Equip Rental Rate Changes ($1,990) Programs 429,400 426,400 450,229 Decision package: Reallocation of Fitness Instructor Funding $13,920 Decision packages: Honda Generator $4,500, Security System $12,500, Park Maint. 1,808,610 1,809,544 1,899,358 Rentals for Honey Buckets $15,000, Interfund Rental Changes ($20,770), Powder Coat Benches $8,000 Flower Program 44,920 36,089 47,953 Decision package: Interfund Rental ($1,340) Total Budget 4,118,215 3,676,963 4,296,100 • Revenue 2017 2017 YE 2018 Discussion Budget Estimate Recomm. Program Fees 910,100 820,154 910,100 Softball field off line at Meadowdale, gymnastics scaled back Edmonds City Council Draft Minutes November 6, 2017 Page 11 Packet Pg. 16 4.2.a Rentals 147,000 141,000 147,000 SnoKing shifted field rentals Leases 175,000 175,000 185,000 Parks Donations 4,350 4,350 4,350 Total 1,236,450 1,140,504 1,246,450 Ms. Hite reviewed Decision Packages: • Security system at FAC, Parks Yard: $25,000 • Honda Generator: $4,500 • Puget Sound Stewards: $5,000 • Portable toilets: $15,000 • Powder coating benches: $8,000 Councilmember Tibbott referred to the roof replacement at Seaview Park and asked if building maintenance was part of the Parks budget. Ms. Hite answered smaller building maintenance like restrooms, carpet replacement, etc. are including in Parks' operational budget; larger projects such as Frances Anderson Center are included in the Facilities budget. Councilmember Tibbott inquired about the portable toilet on side of the Public Safety building. Ms. Hite said that was installed by the Museum for the market; she will communicate with the market that it is probably not needed anymore. Councilmember Tibbott asked if a portion of a bench donation covered the powder coating. Ms. Hite answered bench donations are approximately $2500/bench which covers one cycle of maintenance. The benches in the budget proposed to be powder coated are 20 years old. When someone purchases and donates a bench, they are informed the City will maintain it for 20 years. After 20 years, the purchaser is given the first right to buy the bench again and if they choose not to, it is resold. A lot of people in Edmonds want to buy benches and there is a very long waiting list. Whenever a new park is brought online, such as the spray park, benches are sold to people on the waiting list. That will also be done with Civic Park. The City has not paid for a bench for a long time. When a bench is purchased/donated, the funds are used to purchase the bench and maintain the bench and the surrounding area. Consideration is being given to including the cost of powder coating. Human Resources HR Director Mary Ann Hardie reviewed: • 2017 Accomplishments o Provided special supervisor Cultural Awareness/Diversity training and employee/supervisor Drug & Alcohol Awareness training o Posted 30 recruitments (to date- not including commissioned police officer positions) and worked through the selection process for filling these positions o Served as staff liaison for the 2017 Salary Commission process o Completed EPOA (commissioned police officers' union) negotiations o Started Teamsters & SEIU negotiations o Started negotiations with the Law Support (non-commissioned police department employees), Teamsters & SEIU unions o Offered a City Health & Wellness Fair & Health Screening with over 20 vendors and benefit providers o Hiring and training of the new part-time, HR Assistant o Started training on the Accident Prevention Program (APP) o Updated the City Personnel Policies Challenges o Legislation/regulation considerations — changing work environment, legal mandates, state paid sick leave law, etc. o Labor relations issues Edmonds City Council Draft Minutes November 6, 2017 Page 12 Packet Pg. 17 o Recruitments- finding different ways to attract the best pool of candidates with retirements and a low unemployment rate o Continuing to launch the APP - many moving parts and safety program costs o Health insurance plan change/transition effective 1/1/2018 o Increasing workers' compensation claims costs o Achieving the Well -City Award (new requirements) 2018 Projects o Continued union negotiations for Law Support, Teamsters & SEIU 0 2018 Non -Represented Employee(s) Salary Survey/Study o Safety Training — continued implementation of the Accident Prevention Program (APP) 0 2018 City Personnel Policies update o Continuing to work toward achievement of the AWC Well -City Award (coordinating through the Wellness Committee) o Public Defense & Prosecutor contract negotiations Expenditures 2017 2017 YE 2018 Budget Estimate Recomm. Discussion Human Resources 433,310 433,310 433,310 Civil Service 23,180 23,180 23,180 Councilmember Teitzel referred to page 41 of the budget book, HR expenditures, noting 10 categories have no change from 2017 to 2018. Ms. Hardie answered that is correct. Municipal Court Judge Linda Coburn reviewed: • Courts are an important service to our community because: o They help protect our Constitutional rights to equal protection and due process under the law o They provide access to justice o Laws are meaningless without a way to enforce them o They make a difference • Courts are not revenue centers: o By statute, '[t]he court shall not order a defendant to pay costs unless the defendant is or will be able to pay them.' RCW 10.0 1. 160(3). To determine the amount and method for paying the costs, 'the court shall take account of the financial resources of the defendant and the nature of the burden that payment of costs will impose.' -- State v. Blazina, 182 Wn..2d 827, 838, 344 P.3d 680, 685 (2015) • Courts are reactive to filings o Graph comparing filings to intake 2011 — 2016 • Intake 2017 YE 2017 Actuals 2018 Current Intake Estimate (Jan -June) Projections Balance Court Improvement Fund 16,716 12,536 16,716 84,383 • Decision Packages/Changes: o Paperless Court (230-18002) o Operating Cost (230-18001) - general o Operating Cost (230-18003) — motions & trials Judge Coburn encouraged Councilmembers to read the testimony from the first graduate of MRT. Councilmember Teitzel referred to operating costs for motion and trials that indicates filing and intake are down but motions and trials are up. Judge Coburn responded number of filings cannot be connected with Edmonds City Council Draft Minutes November 6, 2017 Page 13 Packet Pg. 18 4.2.a intake. For example, a defendant is entitled to a jury trial regardless of the legal advice regarding the wisdom of going to trial. Councilmember Johnson asked what MRT stands for and for more information about the program. Judge Coburn answered MRT is Moral Reconation Therapy which is used in correctional facilities. The Probation Officer was certified to facilitate MRT group meetings. MRT is a 6-month program specifically targeted at domestic violence, particularly for those that have repetitive or deeper level domestic violence issues. In the past, people were sent to a one-time domestic violence panel. Under the MRT program, they come to court weekly and work in a small group facilitated by the Probation Officer, using a workbook with exercises to facilitate discussions about their childhood, philosophy, parenting, relationships, trigger issues, etc. to provide skills to handle situations better in the future. Councilmember Johnson commented on breaking the cycle of domestic violence in future generations. Judge Coburn explained the program is available to other jurisdictions if space is available and payment of costs; two people from other jurisdictions are participating at this time. Councilmember Johnson asked if the alternative to MRT was jail time. Judge Coburn answered jail is always an alternative; if the person does not comply with MRT, they can still go to jail. Mayor Earling declared a brief recess. 2. UPDATE ON 2017 COMPREHENSIVE PLAN AMENDMENTS Development Services Director Shane Hope explained Comprehensive Plan amendments come to the City Council following a public process. The last major update was in 2015; these are minor amendments. She summarized the amendments • Parks, Recreation and Open Space (PROS) Plan o Change observed condition of Dayton Street Plaza from "Poor" to "Good" o Add Veterans Plaza as a park o Add Civic Master Plan as an appendix ■ On page A-20, change Planned Improvements to include: Develop Master Plan, continued maintenance • Highway 99 Subarea Plan o Modify certain references and statements in the Comprehensive Plan to acknowledge and o Reference the approved Subarea Plan for Highway 99 • Urban Forest Master Plan o Modify implementation Action 1: Develop an update to the Street Tree Plan by the end of 24�6 2018 o Modify implementation Action 2: Develop an Urban Forest Management Plan by the end of 24P 2018 • Capital Facilities Element o Modify implementation Action: Implementation Action: Develop level of service standards for key public facilities by the end of 24P 2019 and consider including the standards in the Comprehensive Plan. • Other amendments o Capital Facilities Plan o Water Comprehensive Plan o Private application for change to plan designation Ms. Hope described next steps: • Planning Board public hearing: November 8, 2017 • Planning Board submit recommendation to City Council Edmonds City Council Draft Minutes November 6, 2017 Page 14 Packet Pg. 19 4.2.a • City Council public hearing and final action: December 5 Councilmember Teitzel referred to the Hwy 99 goals and policies on page 62, paragraph B.2 states "The City will encourage the retention of commercial uses which provide high economic benefit to the city, such as new auto dealerships..." While an admirable goal, he was not certain new auto dealerships were consistent with a mixed -use environment and there may be other high value economic opportunities such as medical, high tech, etc. He suggested deleting "such as new auto dealerships." Ms. Hope agreed that phase could be removed because although it was important, it did not need to be highlighted. Mayor Earling said although he occasionally hears comments that more car dealerships are not needed on Highway 99, the sales tax revenue they generate illustrates their importance. He understood Councilmember Teitzel's point but he would welcome another auto dealership. Councilmember Johnson recalled in 2016 the City Council decided they did not want to have a role in land use appeals and instead appeals would go to superior court. She recalled that was to be included when the code update was completed but neither that change nor the code update have been completed. She suggested that change be incorporated in the 2017 amendments. Ms. Hope assured it has been the intent to complete the code update, but a number of projects have come up. She suggested moving changes to procedures ahead of the code update. Councilmember Johnson inquired about the next step and Ms. Hope explained it would be reviewing the language and tables in the code. She recalled the Council also voted to consider other boards/commission's roles. 3. PRESENTATION OF THE PROPOSED 2018-2023 CAPITAL FACILITIES PLAN/CAPITAL IMPROVEMENT PROGRAM City Engineer Rob English provided a diagram showing components found only in the CIP and only in the CFP and components found in both the CIP and CFP. The CIP contains 6-year maintenance projects with funding sources, the CFP contains long range (20-year) capital project needs, and both contain 6- year capital projects with funding sources. An example of a capital maintenance project is replacement of water or sewer main or street preservation work; an example of a project related to growth is the 76th/212th which increases capacity to improve LOS. Mr. English provided a summary of CIP fund numbers and the department managing each fund: Fund Description Department *016 Building Maintenance Public Works 112 Transportation Public Works 125 Capital Projects Fund Parks & Recreation/Public Works 126 Special Capital/Parks Acquisition Parks & Recreation/Public Works * 129 Special Projects Parks & Recreation * 132 Parks -Construction (Grant Funding) Parks & Recreation 421 Water Projects Public Works 422 Storm Projects Public Works 423 Sewer Projects Public Works 423 Wastewater Treatment Plant Public Works *Funds being closed or consolidated into other funds. Mr. English highlighted projects in the 2017 CFP/CIP: • 76th Ave & 212th St Intersection o $8.3M cost 0 70-75% complete, anticipate near completion year end o Pave in the spring • Bike-2-Health Improvements Edmonds City Council Draft Minutes November 6, 2017 Page 15 Packet Pg. 20 4.2.a o $805k cost o Funded by Verdant o Added bike lanes on 76th Ave between 2201h St to Olympic View Drive, and on 2121h between Five Corners roundabout to 72nd o New wayfinding signs identify designated bike and pedestrian routes and areas of interest 236`h St Walkway o Provides connection from SR-104 to Madrona School o Finished spring 2017 o $906k cost o Reconstructed street section o Funded via Safe Routes to School grant 2017 overlay program o Overlaid 6.8 lane miles ■ 3.9 lane miles funded by the Street Fund ■ 2.9 lane miles funded by Utility Funds Mr. English highlighted key 2018 projects: • 112 Street Fund o *238th St Walkway; SR104-SR99 (construction) o *Hwy 99 Gateway/Revitalization Project (predesign) o Edmonds Street Waterfront Connector (predesign) o Citywide Pedestrian Crossing Enhancement (predesign) o *84th Ave Overlay; 220th — 2121h (design) 0 2201h St/76th Ave Intersection (predesign) o Sunset Walkway (design) o Dayton St Walkway; w/o 8t' Ave (design) *REET Contribution • Transportation-126/125 REET Funds o Pavement Preservation Program o Pedestrian Curb Ramp Program o Minor Sidewalk Replacement - $100,000 o Protective/Permissive Traffic Signal Conversion - $5,000 o Sunset Parking and Safety Improvements 0 89th PI Retaining Wall o Traffic Calming Program - $20,000 • Utility Funds 0 4,000 of Watermain Replacement - $2 M o Overlay 1.1 lane miles of street affected by waterline replacements o Five Corners Reservoir Recoating o Seaview Infiltration Project o Dayton St Pump Station (dependent on grant) o Willow Creek/Edmonds Marsh; predesign 0 1,800 ft sewermain replacement 0 3,500 ft CIPP sewermain replacement o Pavement overlay on 0.7 lane miles of street affected by sewermain replacements Mr. English relayed one person spoke at the Planning Board public hearing and submitted a petition with 165 names asking for a sidewalk on Maplewood Drive. This project was rated #22 in the Long Walkway Project List in the 2015 Comprehensive Transportation Plan. Staff submitted grant applications in 2014 and 2016 for the design phase but were unsuccessful; staff will continue to look for funding opportunities. Edmonds City Council Draft Minutes November 6, 2017 Page 16 Packet Pg. 21 4.2.a Parks CIP/CFP 2017-2018 Parks & Recreation Director Carrie Hite reviewed: • 2017 accomplishments o Master Plan Civic Park o Frances Anderson Center Bandshell o Meadowdale playfields o Fishing Pier rehabilitation o Waterfront development/Walkway design and permitting o Veteran's Plaza 2018 Projects o Waterfront development/Walkway design and permitting o Civic design development o Edmonds Marsh, daylighting Willow Creek o Parklet development o Outdoor fitness zones o City storage building o Community garden o Frances Anderson Center playground o Fishing pier restrooms o Mathay Ballinger trail o Seaview Park improvements o Yost Pool updates o Hickman Park hillside erosion o Marsh walkway Mr. English reviewed the CFP/CIP schedule: • July o City staff begins development of capital budgets • August/September o Submit proposed capital budget to finance o Prepare draft CFP and CIP • October o Planning Board; public hearing (October 1 lth & 25t)10/11 and 10/25 • November/December o November 6th presentation o November 21 st public hearing o Adopt CFP with budget into the Comprehensive Plan Councilmember Fraley-Monillas asked if consideration had been given to a crosswalk on Highway 99 between 238th and 228th. Mr. English said the 228th project included a signalized crosswalk. Councilmember Fraley-Monillas commented the next crosswalk is a mile away. Mr. English said the SR- 99 corridor evaluation will include an evaluation of pedestrian safety. There are no current plans to install a HAWK signal or any new signals. Councilmember Fraley-Monillas asked if HAWK signals are installed on state routes. Mr. English referred to the HAWK signal installed on SR-104 and plans for another on SR-524. It was unlikely a HAWK signal would be installed on Highway 99 because it is a major commute corridor. Public Works Director Phil Williams commented the planning work that Development Services recently completed looked at opportunities for crossings in the entire corridor and identified a few targeted locations; the location Councilmember Fraley-Monillas suggested was not one raised during that process. Councilmember Fraley-Monillas commented crossings improve walkability and connect both sides of the street. Edmonds City Council Draft Minutes November 6, 2017 Page 17 Packet Pg. 22 4.2.a Councilmember Teitzel referred to page 35 of the draft CFP, Olympic View Dr. @ 76th Ave. W Intersection Improvement, that has an estimated project cost of $1.2M. As that is located at edge of the city limits between Edmonds and Lynnwood and Lynnwood residents will also benefit from the signal, he asked if there had been any discussions with Lynnwood about sharing the engineering and construction costs. Mr. English answered not at this time; that could be a discussion to have with Lynnwood in the future. There are several projects in that category, particularly on Highway 99. The corridor plan will include engaging Mountlake Terrace and Lynnwood wherever there are opportunities for partnerships. Councilmember Teitzel referred to page 46 of the draft CFP, Construct a missing link of sidewalk (approximately 100') on 2nd Ave. S between Main St. and James St (Ranked #2 in Short Walkway Project list in 2015 Transportation Plan), scheduled in 2021. As the estimated project cost is only $30,000 he suggested moving it up due to its priority in the Short Walkway Project list. Mr. English explained development is proposed at 2nd & Main which may build that missing gap. That section could also fit in the minor sidewalk program but staff is waiting to see what happens with the development first. Councilmember Teitzel referred to page 52 of the draft CIP, Debt Service on Approved Capital Projects and Acquisitions, and the project description: Approximate annual debt service payments on Marina Beach/Library Roof. He asked if those projects were bonded together. Ms. Hite said her understanding was they were bonded separately but refinanced together. Councilmember Tibbott referred to the 84th Ave project, relaying his understanding that although it was a long stretch, it was not very wide. He asked walkway and bicycle improvements would be included, noting it would be a great north -south route. Mr. Williams agreed if there was a source of funding, it would be great to do more than just pavement preservation. The existing walkway on the east side is 4-5 feet wide, much of it is asphalt with a lot of driveways and extruded curb; while continuous, it is not in great condition. The grant is for repaving and although it would be more cost effective to do both at the same time, there is no funding source for the sidewalk. 11. COUNCIL COMMITTEE REPORTS 1. COUNCIL COMMITTEE REPORTS Finance Committee Councilmember Teitzel highlighted the committee considered: • September Quarterly Report — Consent Agenda o Unemployment very low o General Fund revenue stream up over last year o Tax revenues up slightly o Investment income increasing o Ending fund balance increased $1.44M o City audit completed with no major findings o Parking infraction revenue up • Edmonds Library o Edmonds residents contributing sizable subsidy compared to other cities o Committee looking at options Public Safety and Personnel Committee Council President Pro Tem Nelson reported the committee considered • Renew contract with Yakima for inmate housing — Consent Agenda • Renew contract with Lynnwood Municipal rate — Consent Agenda Edmonds City Council Draft Minutes November 6, 2017 Page 18 Packet Pg. 23 4.2.a Parks, Planning & Public Works Committee Councilmember Tibbott reported the committee considered: • Parametrix contract — referred back to committee • Wayside Horns — being installing in 2018 • PS Regional Climate resolution — approved tonight 12. REPORTS ON OUTSIDE BOARD AND COMMITTEE MEETINGS Councilmember Teitzel reported: • Port of Edmonds: o Harbor Square is 93% occupied o Continue maintaining buildings, replacing HVAC, tile and carpet o Marina is 95% occupied 0 2017 net income exceeds budget by $383,000 o Puget Sound Express is doing well, adding a new boat next year o Shoreline permit for the gravel parking lot to south of boat work yard was approved by the Hearing Examiner, interest in yacht broker locating there. • Disability Board o An increasing number of LEOFF members requiring significant long-term care which results in significant expenses for the City o Reviewing members' medical information to ensure care is medically necessary • Historic Preservation Commission o City Council approved addition of the Campbell home at 209 Caspers to the historic registry ■ Plaque presentation on December 13 o Members met with owners of another kit home on 1st Street that is very original and in good condition and are hopeful it will be added to the registry in the near future • AWC regional meeting • Taming Bigfoot presentation at Holy Rosary • Faith over Fear presentation at Edmonds Lutheran Church regarding islamophobia and how to create trust and respect between cultures o WIRA 8 tour of three restoration sites in Bothell including the former Wayne Golf Course where salmon habitat is being restored, Bear Creek and a side channel of the Sammamish Slough Councilmember Johnson reported she attended Snohomish County Tomorrow meeting. Council President Pro Tern Nelson reported Snohomish County Emergency Radio Systems (SERS) has asked to make a presentation to all local city governments including Edmonds by the end of the year regarding the new countywide radio system and seeking a resolution of support. Discussions are underway regarding the future of the SERS structure and possibly merging SERS with the countywide dispatch system Councilmember Fraley-Monillas reported: • Diversity Committee o Hosted first monthly movie, she encouraged Councilmember to attend o World Cafe in Library Plaza Room was well attended o Will alternate location of monthly meetings downtown and on Hwy 99 for the next year to attract people from different areas. • Health District o Participated in interview process and offering Jeff Ketchel the administrator position Edmonds City Council Draft Minutes November 6, 2017 Page 19 Packet Pg. 24 4.2.a • Serving on a commission with Police, Fire and other interested parties to discuss coordinating opioid services. ■ Press conference Thursday. • Snohomish County Transportation Coalition (SNOTRAC) is seeking an agency to take over operation of SNOTRAC from Everett Transit • Housing Task Force meeting last week included speakers from Verdant and Hazel Miller Foundation regarding their housing requirements and Sound Transit regarding Transit Oriented Development and sale of surplus property • AWC regional meeting — good goals for the coming year • Faith over Fear presentation at Edmonds Lutheran Church. She suggested having the cofounders make a presentation to the City Council. Councilmember Tibbott reported during October he participated in 30 hours of CERT training during 7 meetings offered by the fire district. He found it a tremendous opportunity to learn emergency response skills, how emergency services work and the fire district's involvement in a broad range of responses. He thanked Councilmembers Teitzel and Fraley-Monillas for filling in for him at meetings. He thanked My Edmonds News for getting the word out; ten Edmonds residents joined him in the CERT training. He encouraged residents to take CERT training which is offered twice a year. Student Rep Noal Leonetti reported he has been attending the Taming Bigfoot meetings and is trying to get students involved. COUNCIL PRESIDENT PRO TEM NELSON MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO EXTEND THE MEETING TO 10:20 PM. MOTION CARRIED UNANIMOUSLY. 13. MAYOR'S COMMENTS Mayor Earling reported the holiday market started last Saturday; there are a mix of vendors and it was a big success. He attended a fundraiser for Edmonds Museum Saturday evening. Edmonds hosted the AWC regional meeting last week that Councilmembers Teitzel and Fraley-Monillas attended. He found the meeting very informative and looked forward to the legislative session. He encouraged everyone to vote. 14. COUNCIL COMMENTS Councilmember Teitzel commented once again there have been multiple deaths and injuries from an automatic weapon with high capacity magazines in Texas. He was tired of it and wanted to do something about the problem. He was deeply troubled and hoped some progress could be made to address it. Council President Pro Tem Nelson reported he recently learned about two African American construction workers who walked onto a job site at 50 Pine Street and were met with a noose dangling from above. When the foreman was confronted, he brushed it off. He never thought he would be raising his children in a time and place where this would occur; it is a hate crime and cannot be tolerated or brushed under the rug. People in Edmonds have the right to know this has occurred and the right to demand justice. There is a long history of lynching in America, particularly in the South after the Civil War when violence or threat of violence were placed against African Americans. According to Anti -Defamation League, it is common to use nooses to intimidate African Americans by leaving one at their home or workplace. Recently nooses have showed up in Snohomish, King and Pierce counties. Silence signals acceptance; we must immediately and publicly respond to these acts, condemn them, and prosecute those who committed them. On behalf of the City, he apologized to the workers who came to Edmonds to simply do an honest day of work. No one should not be welcomed with hatred or placed in fear for their safety because of the color of their skin. This act is against everything we value and love in our community. Edmonds City Council Draft Minutes November 6, 2017 Page 20 Packet Pg. 25 4.2.a 15. CONVENE IN EXECUTIVE SESSION REGARDING POTENTIAL LITIGATION PER RCW 42.30.110(1)(i) At 10:04 p.m., Mayor Earling announced that the City Council would meet in executive session regarding potential litigation per RCW 42.30.110(1)(i). He stated that the executive session was scheduled to last approximately 10 minutes and would be held in the Jury Meeting Room, located in the Public Safety Complex. No action was anticipated to occur as a result of meeting in executive session. Elected officials present at the executive session were: Mayor Earling, and Councilmembers Johnson, Fraley-Monillas, Teitzel, and Tibbott. Others present were City Attorney Jeff Taraday. The executive session concluded at 10:22 p.m. 16. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION Mayor Earling reconvened the regular City Council meeting at 10:23 p.m. 17. ADJOURN With no further business, the Council meeting was adjourned at 10:23 p.m. Edmonds City Council Draft Minutes November 6, 2017 Page 21 Packet Pg. 26 4.3 City Council Agenda Item Meeting Date: 11/14/2017 Approval of claim checks. Staff Lead: Scott James Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #228245 through #228358 dated November 9, 2017 for $527,707.50. Staff Recommendation Approval of claim checks. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of expenditures. Attachments: claim cks 11-09-17 FrequentlyUsedProjNumbers 11-09-17 Packet Pg. 27 vchlist 11 /08/2017 10:24:15AM Bank code : usbank Voucher Date Vendor 228245 11/9/2017 076040 911 SUPPLY INC 228246 11/9/2017 065052 AARD PEST CONTROL Voucher List City of Edmonds Invoice IN-10453 395128 228247 11/9/2017 072189 ACCESS INFORMATION MANAGEMENT 2303719 228248 11/9/2017 001030 ALLIED SYSTEMS PRODUCTS INC IN131336 228249 11/9/2017 008835 ALTEC INDUSTRIES INC 228250 11/9/2017 069751 ARAMARK UNIFORM SERVICES 8185703 1990411662 PO # Description/Account INVOICE IN10453 CUST C10025 ED BLAUER 8567 TROUSERS - MACHP 001.000.41.521.22.24.00 10.0% Sales Tax 001.000.41.521.22.24.00 Total WWTP: 11/6/17 PEST CONTROL SE 11/6/17 Pest Control Service 423.000.76.535.80.41.00 10.3% Sales Tax 423.000.76.535.80.41.00 Total STORAGE OF DOCUMENTS 11/1/17 STORAGE OF DOCUMENTS 11/1/17 001.000.25.514.30.41.00 Total ALPHA LABELS "A" ALPHA LABELS "A" 001.000.23.512.50.31.00 10.3% Sales Tax 001.000.23.512.50.31.00 Total UNIT E139SO - 2017 ALTEC BOOM Unit E139SO - 2017 Altec Boom Truc 511.100.77.594.48.64.00 Total FACILITIES DIVISION UNIFORMS FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 10.3% Sales Tax 4.3.a Page: 1 Amoun 89.9t vi Y 9.0( 98.95 E 4- 73.0( o �a 7.5, a 80.5, Q ti r d� 203.1 < c 203.1. N Y E 14.0( r 1.4z y 15.41 E t R .r r Q 132,242.5� 132,242.5� 32.5 1 Page: 1 Packet Pg. 28 vchlist 11 /08/2017 10:24:15AM Voucher List City of Edmonds 4.3.a Page: 2 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 228250 11/9/2017 069751 ARAMARK UNIFORM SERVICES (Continued) 001.000.66.518.30.24.00 3.3: 1990415529 PUBLIC WORKS OMC LOBBY MAT: PUBLIC WORKS OMC LOBBY MATE 001.000.65.518.20.41.00 vi 1.6' PUBLIC WORKS OMC LOBBY MAT: 111.000.68.542.90.41.00 6.1' PUBLIC WORKS OMC LOBBY MATE E 421.000.74.534.80.41.00 6.1' 2 PUBLIC WORKS OMC LOBBY MATE o 422.000.72.531.90.41.00 6.1' 'E PUBLIC WORKS OMC LOBBY MATE o 423.000.75.535.80.41.00 6.1' a PUBLIC WORKS OMC LOBBY MAT: C 511.000.77.548.68.41.00 6.0£ " 10.3% Sales Tax r 001.000.65.518.20.41.00 0.1 1 c 10.3% Sales Tax T. 111.000.68.542.90.41.00 0.6: w 10.3% Sales Tax Y 421.000.74.534.80.41.00 0.6< E 10.3% Sales Tax 422.000.72.531.90.41.00 0.6< 10.3% Sales Tax 423.000.75.535.80.41.00 0.6< 10.3% Sales Tax t 511.000.77.548.68.41.00 0.6, 1990415530 FLEET DIVISION UNIFORMS & MAT Q FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 5.6£ FLEET DIVISION MATS 511.000.77.548.68.41.00 18.4( 10.3% Sales Tax 511.000.77.548.68.24.00 0.5� 10.3% Sales Tax Page: 2 Packet Pg. 29 vchlist 11 /08/2017 10:24:15AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 228250 11/9/2017 069751 ARAMARK UNIFORM SERVICES (Continued) 511.000.77.548.68.41.00 1990422212 WWTP: 11/1/17 UNIFORMS, TOWEL wwtp uniforms 423.000.76.535.80.24.00 wwtp mats & towels 423.000.76.535.80.41.00 10.3% Sales Tax 423.000.76.535.80.24.00 10.3% Sales Tax 423.000.76.535.80.41.00 1990422213 PARKS MAINT UNIFORM SERVICE PARKS MAINT UNIFORM SERVICE 001.000.64.576.80.24.00 1990422214 FACILITIES DIVISION UNIFORMS FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 10.3% Sales Tax 001.000.66.518.30.24.00 Total: 228251 11/9/2017 071124 ASSOCIATED PETROLEUM 1155621-IN WWTP: 10/26/17 DIESEL FUEL 10/26/17 ULSD #2 DYED - BULK fuel 423.000.76.535.80.32.00 10.3% Sales Tax 423.000.76.535.80.32.00 Total: 228252 11/9/2017 064807 ATS AUTOMATION INC s 092219 ALERTON SYSTEM - PW - PM CON' ALERTON SYSTEM - PW - PM CON' 001.000.66.518.30.48.00 10.3% Sales Tax 001.000.66.518.30.48.00 Total: 228253 11/9/2017 069076 BACKGROUND INVESTIGATIONS INC COE1017 BACKGROUND CHECKS 4.3.a Page: 3 Page: 3 Packet Pg. 30 vchlist 11 /08/2017 10:24:15AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 228253 11/9/2017 069076 BACKGROUND INVESTIGATIONS INC (Continued) 228254 11/9/2017 061659 BAILEY'S TRADITIONAL TAEKWON FALL TAEKWON-DO 228255 11/9/2017 012005 BALLAND GILLESPIE POLYGRAPH 2O17-070 228256 11/9/2017 074769 BALLINGER, ANTHONY 228257 11/9/2017 073834 BATTERIES PLUS 2017-071 11022017 263-279078 4.3.a Page: 4 PO # Description/Account Amoun OCTOBER BACKGROUND CHECKS 001.000.22.518.10.41.00 25.0( Total: 25.0( vi Y 6013 6018 TAEKWON-DO INSTRUC 6013 TAEKWON-DO INSTRUCTION 001.000.64.571.22.41.00 57.0( E 6018 TAEKWON-DO INSTRUCTION 001.000.64.571.22.41.00 120.0( ,- Total: 177.0( �a INV 2017-070 EDMONDS PD - PRE-1 0 ESPINOSA PRE -EMPLOY EXAM °- a 001.000.41.521.10.41.00 225.0( Q BOLER PRE -EMPLOY EXAM ti 001.000.41.521.10.41.00 225.0( a6 BRENNER PRE -EMPLOY EXAM c 001.000.41.521.10.41.00 225.0( Freight w 001.000.41.521.10.41.00 8.0( u INV 2017-071 EDMONDS PD E LEWIS PRE -EMPLOY EXAM f° 001.000.41.521.10.41.00 225.0( Freight 001.000.41.521.10.41.00 8.0( E Total: 916.0( 1 DAY JURY SERVICE/MILEAGE 11/ .r r Q 1 DAY JURY SERVICE/MILEAGE 11/ 001.000.23.512.50.49.20 11.6' Total : 11.6' WWTP: BATTERIES: 6V, 3V, AAA BATTERIES: 6V, 3V, AAA 423.000.76.535.80.31.00 215.7i Page: 4 Packet Pg. 31 vchlist 11 /08/2017 10:24:15AM Voucher List City of Edmonds 4.3.a Page: 5 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 228257 11/9/2017 073834 BATTERIES PLUS (Continued) 10.4% Sales Tax 423.000.76.535.80.31.00 22.4z Total: 238.2; 228258 11/9/2017 066891 BEACON PUBLISHING INC 27671 CEMETERY AD CEMETERY AD 130.000.64.536.20.41.40 176.0( Total: 176.0( 228259 11/9/2017 076265 BERG EQUIPMENT & SCAFFOLDING 2201373SCC MUSEUM SKYLIGHT SCAFFOLDINC Museum Skylight Scaffolding 016.000.66.518.30.48.00 5,096.0( 10.3% Sales Tax 016.000.66.518.30.48.00 524.8� Total: 5,620.8� 228260 11/9/2017 071348 BERGERABAM 320400 E4MB.SERVICES THRU 10/13/17 E4MB.SERVICES THRU 10/13/17 016.000.66.518.30.41.00 1,230.2E Total: 1,230.2E 228261 11/9/2017 069226 BHC CONSULTANTS LLC 9178 ESFE.SERVICES 8/26 THRU 9/22/17 ESFE.SERVICES 8/26 THRU 9/22/17 422.200.72.594.31.41.00 452.1( 9218 ESJB.SERVICES 8/26/ THJRU 9/22/1 ESJB.SERVICES 8/26/ THJRU 9/22/1 421.000.74.594.34.41.10 1,734.3z Tota I : 2,186.41 228262 11/9/2017 074307 BLUE STAR GAS 0083904-IN UNIT 453 - PARTS Unit 453 - Parts 511.000.77.548.68.31.10 65.1 E 10.4% Sales Tax 511.000.77.548.68.31.10 6.7' 0949756-IN FLEET AUTO FUEL 580.1 GAL Page: 5 Packet Pg. 32 vchlist 11 /08/2017 10:24:15AM Voucher List City of Edmonds 4.3.a Page: 6 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 228262 11/9/2017 074307 BLUE STAR GAS (Continued) Fleet Auto Fuel 580.1 Gal 511.000.77.548.68.34.12 626.8� 7852GE-IN FLEET PROPANE DISPENSER REP vi Fleet Propane Dispenser Replacemei 511.000.77.548.68.48.00 1,532.5E Sales Tax 511.000.77.548.68.48.00 145.6( . 8896 FLEET AUTO PROPANE 631.7 GAL f° Fleet Auto Propane 631.7 Gal o 511.000.77.548.68.34.12 798.1 < Total: E 3,175.01 0 L 228263 11/9/2017 073760 BLUELINE GROUP LLC 13897 ESNA.SERVICES THRU 8/31/17 a ESNA.SERVICES THRU 8/31/17 Q 421.000.74.534.80.41.00 276.0( ti ESNA.SERVICES THRU 8/31/17 r 422.000.72.531.90.41.00 276.0( c ESNA.SERVICES THRU 8/31/17 423.000.75.535.80.41.00 276.0( Y 14024 ESGA.ESFE.SERVICES THRU 9/30/1 ESGA.SERVICES THRU 9/30/17 E 423.200.75.594.35.41.00 4,376.8' ESFE.SERVICES THRU 9/30/17 r 422.000.72.594.31.41.20 c 4,376.8, Total: 9,581.6, E 228264 11/9/2017 075342 BORUCHOWITZ, ROBERT 110517 CONTRACT COSTS (AUG-OCT) r Q MONTHLY CONTRACT COSTS (AU( 001.000.22.518.10.41.00 3,116.E 1 Total: 3,116.61, 228265 11/9/2017 074776 BUCKSHNIS, DIANE DB102617 SUPPLIES FOR TREE BOARD EVEI' Supplies for tree board event 10/27/1 001.000.62.524.10.49.00 21.9E Page: 6 Packet Pg. 33 vchlist 11 /08/2017 10:24:15AM Voucher List City of Edmonds 4.3.a Page: 7 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 228265 11/9/2017 074776 074776 BUCKSHNIS, DIANE (Continued) Total: 21.91 228266 11/9/2017 071816 CARLSON, JESSICA 5923 DRAWING 5923 ADVENTURES IN DRAWING It 5923 ADVENTURES IN DRAWING It 001.000.64.571.22.41.00 61.0E Total: 61.0E 228267 11/9/2017 065682 CHS ENGINEERS LLC 45160-1709 ESHA.SERVICES THRU SEP 2017 ESHA.SERVICES THRU SEP 2017 423.100.76.594.39.41.10 6,453.4, Total: 6,453.4, 228268 11/9/2017 063902 CITY OF EVERETT 117002601 WATER QUALITY - WATER LAB AN/ Water Quality - Water Lab Analysis 421.000.74.534.80.41.00 664.2( 117002789 INV 117002789 EDMONDS PD - ALEI EPD SHARE OF ALERT MUNITIONS 001.000.41.521.40.31.00 2, 261.5 1 Total: 2,925.7 , 228269 11/9/2017 073135 COGENT COMMUNICATIONS INC NOV-17 C/ACITYOFED00001 Nov-17 Fiber Optics Internet Connect 512.000.31.518.87.42.00 406.1( Total: 406.1( 228270 11/9/2017 073912 CROWN FILMS/CUSTOM BIOPLASTICS 81321 PM: DOG WASTE BAGS PM: DOG WASTE BAGS 001.000.64.576.80.31.00 835.8< 10.3% Sales Tax 001.000.64.576.80.31.00 86.0� 228271 11/9/2017 005965 CUES INC Total : 490481 SEWER - TV TRUCK CAMERA WHE Sewer - TV Truck Camera Wheels, Si 423.000.75.535.80.31.00 Freight 423.000.75.535.80.31.00 Page: 7 Packet Pg. 34 vchlist 11 /08/2017 10:24:15AM Voucher List City of Edmonds 4.3.a Page: 8 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 228271 11/9/2017 005965 CUES INC (Continued) 10.3% Sales Tax 423.000.75.535.80.31.00 160.0E 490642 SEWER - TV TRUCK SUPPLIES Sewer - TV Truck Supplies 423.000.75.535.80.31.00 237.8, Freight 423.000.75.535.80.31.00 15.0( 10.3% Sales Tax 423.000.75.535.80.31.00 26.0< 492934 SEWER - TV TRUCK SUPPLIES Freight 423.000.75.535.80.31.00 14.6E 10.3% Sales Tax 423.000.75.535.80.31.00 25.5( Sewer - TV Truck Supplies 423.000.75.535.80.31.00 233.5E Total: 2,266.91 228272 11/9/2017 074444 DATAQUEST LLC 3801 INV 3801 CUST # CIEDMONDS - ED CREDIT CHECKS - 3 @ $20 001.000.41.521.10.41.00 60.0( Total: 60.0( 228273 11/9/2017 061570 DAY WIRELESS SYSTEMS - 03 448317 INV 448317 CUST 26891 EDMONDS 6 RADAR CALIBRATIONS @$70/EA 001.000.41.521.22.48.00 420.0( FUELSURCHARGE 001.000.41.521.22.48.00 10.0( 10.3% Sales Tax 001.000.41.521.22.48.00 44.Z Total : 474.25 228274 11/9/2017 076319 DIAMOND MOWERS INC 0132739-IN UNIT 19 - PIVOT KIT Unit 19 - Pivot Kit 511.000.77.548.68.31.10 700.0( Page: 8 Packet Pg. 35 vchlist 11 /08/2017 10:24:15AM Voucher List City of Edmonds 4.3.a Page: 9 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 228274 11/9/2017 076319 DIAMOND MOWERS INC (Continued) Freight 511.000.77.548.68.31.10 63.1 � Total: 763.1 S 228275 11/9/2017 076300 DORAME, ED Diversity-102017 REIMBURSEMENT FOR COFFEE Pt Reimbursement for purchase of coffe 001.000.61.557.20.31.00 30.8E Total: 30.8E 228276 11/9/2017 075097 EDMUNDSON, KIERAN 11022017 1 DAY JURY SERVICE/MILEAGE 11/ 1 DAY JURY SERVICE/MILEAGE 11/ 001.000.23.512.50.49.20 12.4E Total: 12.4E 228277 11/9/2017 031060 ELECSYS INTERNATIONAL CORP 170383 RADIX MONTHLY MAINTAGREEME Radix Monthly Maint Agreement - 421.000.74.534.80.48.00 152.0( Total: 152.0( 228278 11/9/2017 076301 EPOCH, ROBERT 11022017 1 DAY JURY SERVICE/MILEAGE 11/ 1 DAY JURY SERVICE/MILEAGE 11/ 001.000.23.512.50.49.20 11.8, Total: 11.8, 228279 11/9/2017 009350 EVERETT DAILY HERALD EDH782770 LEGAL AD AMD20170001 Legal Ad AMD2017-0001 001.000.62.558.60.41.40 53.3. Total: 53.3, 228280 11/9/2017 064079 EVERGREEN FIRE & SAFETY INC 82580 WWTP: 1ST AID/MED. CABINET SU 1STAID/MED. CABINET SUPPLIES 1 423.000.76.535.80.31.00 412.9( 10.3% Sales Tax 423.000.76.535.80.31.00 42.5: Total: 455.41 Page: 9 Packet Pg. 36 vchlist 11 /08/2017 10:24:15AM Voucher List City of Edmonds Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account 228281 11/9/2017 076062 FALETOI, CHENOA TALIA 10/3-10/24 GYM ATTEN 10/3-10/24/17 VOLLEYBALL GYM AT 10/3-10/24/17 VOLLEYBALL GYM AT 001.000.64.571.25.41.00 10/5-10/26 GYM ATTEN 10/5-10/26/17 VOLLEYBALL GYM AT 10/5-10/26/17 VOLLEYBALL GYM AT 001.000.64.571.25.41.00 Total: 228282 11/9/2017 071562 FORMA TEMP EPIC TEMP EPIC RAIN WORKS TEMP EPIC RAIN WORKS 117.100.64.573.20.41.00 Total: 228283 11/9/2017 011900 FRONTIER 253-003-6887 LIFT STATION #6 VG SPECIAL ACCI LIFT STATION #6 VG SPECIAL ACCI 423.000.75.535.80.42.00 425-774-1031 LIFT STATION #8 VG SPECIAL ACCI LIFT STATION #8 TWO VOICE GRAI 423.000.75.535.80.42.00 425-776-1281 SNO-ISLE LIBRARY ELEVATOR PH( SNO-ISLE LIBRARY ELEVATOR PH( 001.000.66.518.30.42.00 425-776-5316 425-776-5316 PARKS MAINT FAX LII 425-776-5316 PARKS MAINT FAX LII 001.000.64.576.80.42.00 Total: 228284 11/9/2017 071467 GATEWAY PET MEMORIAL WA70014-1-0002 INV WA70014-1-0002 EDMONDS PD 13 ANIMAL DISPOSALS @$12.11/E/ 001.000.41.521.70.41.00 Total: 228285 11/9/2017 076302 GIBBS, VIRGINIA 11022017 1 DAY JURY SERVICE/MILEAGE 11/ 1 DAY JURY SERVICE/MILEAGE 11/ 001.000.23.512.50.49.20 Total: 4.3.a Page: 10 Page: 10 Packet Pg. 37 vchlist 11 /08/2017 10:24:15AM Voucher List City of Edmonds 4.3.a Page: 11 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 228286 11/9/2017 076303 GLASS, DORIS 11022017 1 DAY JURY SERVICE/MILEAGE 11/ 1 DAY JURY SERVICE/MILEAGE 11/ 001.000.23.512.50.49.20 14.0 , Total: 14.0, vi Y 228287 11/9/2017 068617 GLEISNER, BARBARA 5977 MOVING FOR BETT 5977 MOVING FOR BETTER BALAN 5977 MOVING FOR BETTER BALAN 001.000.64.571.27.41.00 263.21 E Total: 263.2! 228288 11/9/2017 069733 H B JAEGER COMPANY LLC 189968/1 WATER - SUPPLIES 4- o Water - Supplies 421.000.74.534.80.31.00 1,341.8( o Water Inventory #0333 W-PIPECO-0. a 421.000.74.534.80.34.20 703.2( Q 10.3% Sales Tax ti 421.000.74.534.80.31.00 138.2' a6 10.3% Sales Tax c 421.000.74.534.80.34.20 72.4< 191640/1 WATER - YARD HYDRANTS, RESET w Water - Yard Hydrants, Resetters, 421.000.74.534.80.31.00 1,322.4E . 10.3% Sales Tax 421.000.74.534.80.31.00 136.2, 192667/1 WATER - RESETTERS, SUPPLIES m Water - Resetters, Supplies E 421.000.74.534.80.31.00 t 1,830.1 E 10.3% Sales Tax r Q 421.000.74.534.80.31.00 188.5' Total: 5,733.0: 228289 11/9/2017 076304 HALL, LAWRENCE 11022017 1 DAY JURY SERVICE/MILEAGE 11/ 1 DAY JURY SERVICE/MILEAGE 11/ 001.000.23.512.50.49.20 12.5 1 Total: 12.5, Page: 11 Packet Pg. 38 vchlist 11 /08/2017 10:24:15AM Bank code : usbank Voucher Date Vendor 228290 11/9/2017 070437 HARDIE, MARYANN 228291 11/9/2017 012900 HARRIS FORD INC 228292 11/9/2017 013140 HENDERSON, BRIAN 228293 11/9/2017 076305 HERR, ALAN 228294 11/9/2017 076306 HINGSTON, DEBRA Voucher List City of Edmonds Invoice 2398 174521 11022017 11022017 228295 11/9/2017 067862 HOME DEPOT CREDIT SERVICES 4061537 6084582 PO # Description/Account MILEAGE REIMBURSEMENT MILEAGE REIMBURSEMENT FOR F 001.000.22.518.10.43.00 Total UNIT 46 - BRAKE SUPPLIES Unit 46 - Brake Supplies 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 Total REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 Total 1 DAY JURY SERVICE/MILEAGE 11/ 1 DAY JURY SERVICE/MILEAGE 11/ 001.000.23.512.50.49.20 Total 1 DAY JURY SERVICE/MILEAGE 11/ 1 DAY JURY SERVICE/MILEAGE 11/ 001.000.23.512.50.49.20 Total WWTP: SILICONE,SHEETING SILICONE,SHEETING - picked up at 423.000.76.535.80.31.00 10.0% Sales Tax 423.000.76.535.80.31.00 WWTP: SOAPS,CLEANERS SOAPS,CLEANERS - picked up at sti 423.000.76.535.80.31.00 10.0% Sales Tax 4.3.a Page: 12 Page: 12 Packet Pg. 39 vchlist 11 /08/2017 10:24:15AM Voucher List City of Edmonds 4.3.a Page: 13 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 228295 11/9/2017 067862 HOME DEPOT CREDIT SERVICES (Continued) 423.000.76.535.80.31.00 5.5' Total: 334.3' 228296 11/9/2017 076307 HORN, PATRICIA 11022017 1 DAY JURY SERVICE/MILEAGE 11/ 1 DAY JURY SERVICE/MILEAGE 11/ 001.000.23.512.50.49.20 12.8� Total: 12.8$ 228297 11/9/2017 069164 HP INC 59290068 HP PROBOOK 450 G4 & SERVICE A HP ProBook 450 G4, Windows 10 111.000.68.542.90.35.00 860.3' 4 yr Pickup Return Notebook Service 111.000.68.542.90.48.00 158.8z 10.3% Sales Tax 111.000.68.542.90.35.00 88.6' 10.3% Sales Tax 111.000.68.542.90.48.00 16.3( Total: 1,124.1, 228298 11/9/2017 075966 HULBERT, CARRIE BID-008 BID/ED! ADMINISTRATIVE SERVICE BID/Ed! administrative services for 140.000.61.558.70.41.00 1,200.0( Total: 1,200.0( 228299 11/9/2017 060165 HWA GEOSCIENCES INC 27784 E4MB.PMT 15.SERVICES THRU 10/: E4MB.Pmt 15.SERVICES THRU 10/2 016.000.66.518.30.41.00 947.5( Tota I : 947.5( 228300 11/9/2017 073548 INDOFF INCORPORATED 3025753 DSD SUPPLIES DSD SUPPLIES 001.000.62.524.10.31.00 24.5' 3026918 HAND SANITIZER Purell Hand Sanitizer 8 oz bottle - qty 001.000.31.514.23.31.00 11.8( Page: 13 Packet Pg. 40 vchlist 11 /08/2017 10:24:15AM Voucher List City of Edmonds 4.3.a Page: 14 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 228300 11/9/2017 073548 INDOFF INCORPORATED (Continued) 10.3% Sales Tax 001.000.31.514.23.31.00 1.2, 3026951 OFFICE SUPPLIES COUNCIL OFFIC Office Supplies for Council Office. 001.000.11.511.60.31.00 18.0E 10.3% Sales Tax 001.000.11.511.60.31.00 1.8( Total: 57.5: 228301 11/9/2017 073518 INNOVYZE 05969AM-2017 INFO WATER RENEWAL FOR 2018 INFO WATER RENEWAL FOR 2017 421.000.74.534.80.49.00 1,500.0( 10.3% Sales Tax 421.000.74.534.80.49.00 154.5( Total: 1,654.5( 228302 11/9/2017 075661 JANET MAPLES DESIGN /IZZY GIRL BID-10312017 BID/ED! SOCIAL MEDIA SERVICES BID/Ed! social media services for 140.000.61.558.70.41.00 500.0( Total: 500.0( 228303 11/9/2017 076308 JOHNSON, LEWIS 11022017 1 DAY JURY SERVICE/MILEAGE 11/ 1 DAY JURY SERVICE/MILEAGE 11/ 001.000.23.512.50.49.20 12.8� Total: 12.8$ 228304 11/9/2017 076309 KROLL, RICHARD 11022017 1 DAY JURY SERVICE/MILEAGE 11/ 1 DAY JURY SERVICE/MILEAGE 11/ 001.000.23.512.50.49.20 12.8� Total: 12.81 228305 11/9/2017 075848 KUOW PUGET SOUND PUBLIC RADIO IN-1171031406 BUSINESS RECRUITMENT ADVERI Business recruitment advertising 001.000.61.558.70.41.40 113.6z IN-1171031407 BUSINESS RECRUITMENT ADVERI Page: 14 Packet Pg. 41 vchlist 11 /08/2017 10:24:15AM Voucher List City of Edmonds 4.3.a Page: 15 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 228305 11/9/2017 075848 KUOW PUGET SOUND PUBLIC RADIO (Continued) Business recruitment advertising KUC 001.000.61.558.70.41.40 4,000.0( Total: 4,113.61 vi Y 228306 11/9/2017 076310 LASHBROOK, NANCY 11022017 1 DAY JURY SERVICE/MILEAGE 11/ 1 DAY JURY SERVICE/MILEAGE 11/ 001.000.23.512.50.49.20 12.1 z E Total: 12.1, 228307 11/9/2017 018980 LYNNWOOD HONDA 1011671 PM: SUPPLIES 4- o PM: SUPPLIES 001.000.64.576.80.31.00 48.8: o 10.3% Sales Tax a 001.000.64.576.80.31.00 5.0: Q Total: 53.8E ti r 228308 11/9/2017 075788 LYSHOL, SHIRLEY 11022017 1 DAY JURY SERVICE/MILEAGE 11/ 0 1 DAY JURY SERVICE/MILEAGE 11/ T 001.000.23.512.50.49.20 10.3. w Total: 10.3, V E 228309 11/9/2017 075480 MADATH, DONNA 5904 ART & PLAY 5904 ART & PLAY INSTRUCTION 5904 ART & PLAY INSTRUCTION 001.000.64.571.22.41.00 39.6( c Total: 39.6( E t 228310 11/9/2017 075769 MAILFINANCE INC N6827084 E-CERTIFIED 11/29/17 - 02/27/2018 R N6827084 E-CERTIFIED 11/29/17 - Q 001.000.25.514.30.45.00 192.0( 10.3% Sales Tax 001.000.25.514.30.45.00 19.7( Total: 211.71 228311 11/9/2017 075764 MCCLURE AND SONS INC c465-3Construction WWTP: C465 CLARIFIER PROJ COI C465 CLARIFIER PROJ CONSTRUC 423.100.76.594.39.65.10 112,064.8( Page: 15 Packet Pg. 42 vchlist 11 /08/2017 10:24:15AM Voucher List City of Edmonds 4.3.a Page: 16 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 228311 11/9/2017 075764 MCCLURE AND SONS INC (Continued) Retainage 423.100.223.400 -5,080.0( Total: 106,984.8( vi Y 228312 11/9/2017 020039 MCMASTER-CARR SUPPLY CO 49221917 WWTP: STEEL BAR STEELBAR 423.000.76.535.80.48.00 135.4z E Freight 423.000.76.535.80.48.00 20.7( ,- Total: 156.2( c� 228313 11/9/2017 075913 MCMILLEN JACOBS ASSOCIATES 56090009 E4MB.SERVICES 8/26 THRU 9/29/1 j o E4MB.SERVICES 8/26 THRU 9/29/1 - °- a 016.000.66.518.30.41.00 587.5( Q Total: 587.5( ti r 228314 11/9/2017 069053 MICRO COM SYSTEMS LTD 17014 SCANNING 0 Scanning- large files 001.000.62.524.10.41.00 4,054.9' w Total: 4,054.9' cYi E 228315 11/9/2017 072223 MILLER, DOUG 10/4-10/25 GYM MONIT 10/4-10/25/17 BASKETBALL GYM W 10/4-10/25/17 BASKETBALL GYM M� 001.000.64.571.25.41.00 161.0( c Total: 161.0( E t 228316 11/9/2017 074556 MOORE, IACOFANO & GOLTSMAN INC 50403 E6DB.SERVICES THRU 8/31/17 R E6DB.SERVICES THRU 8/31/17 Q 112.000.68.595.33.41.00 12,020.9( Total: 12,020.9( 228317 11/9/2017 072746 MURRAYSMITH 15-1662-28 E4JC.SERVICES THRU 9/30/17 E4JC.SERVICES THRU 9/30/17 421.000.74.594.34.41.10 6,699.5( 15-1715-23 ESKA.SERVICES THRU 9/30/17 ESKA.SERVICES THRU 9/30/17 Page: 16 Packet Pg. 43 vchlist 11 /08/2017 10:24:15AM Bank code : usbank Voucher Date Vendor 228317 11/9/2017 072746 MURRAYSMITH 228318 11/9/2017 075539 NATURE INSIGHT CONSULTING 228319 11/9/2017 070855 NAVIA BENEFIT SOLUTIONS Voucher List City of Edmonds Invoice (Continued) 17-1989-5 17 10107500 228320 11/9/2017 074028 NORTHWEST PLAN SERVICES INC 17-1031 228321 11/9/2017 076311 NUNEMAKER, JILL 11022017 228322 11/9/2017 065720 OFFICE DEPOT 972826413001 PO # Description/Account 421.000.74.594.34.41.10 E6GC.SERVICES THRU 9/30/17 E6GC.SERVICES THRU 9/30/17 423.200.75.594.35.41.00 Total WILLOW CREEK DAYLIGHTING PR, Tasks 1 - 4: Parks Project Mgmt and 125.000.64.575.50.41.00 Task 5: Engineering Dept Tasks 422.200.72.594.31.41.00 Total PARTICIPANT FEES (OCTOBER) OCTOBER PARTICIPANT FEE 001.000.22.518.10.41.00 COMMUTER MIN FEE (OCTOBER) 001.000.22.518.10.41.00 Total FIREFIGHTERS' PENSION FUND Gi GASB financial reporting & valuation 617.000.51.517.20.41.00 GASB financial reporting & valuation 009.000.39.517.20.41.00 Total 1 DAY JURY SERVICE/MILEAGE 11/ 1 DAY JURY SERVICE/MILEAGE 11/ 001.000.23.512.50.49.20 Total PW OFFICE SUPPLIES PW Office Supplies 001.000.65.518.20.31.00 4.3.a Page: 17 Page: 17 Packet Pg. 44 vchlist 11 /08/2017 10:24:15AM Voucher List City of Edmonds 4.3.a Page: 18 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 228322 11/9/2017 065720 OFFICE DEPOT (Continued) 10.3% Sales Tax 001.000.65.518.20.31.00 14.4, 228323 11/9/2017 070166 OFFICE OF THE STATE TREASURER October, 2017 228324 11/9/2017 074148 OLSON, VIVIAN TREE1117 Total COURT, BLDG CODE & JIS TRANSIN Emergency Medical Services & Traun 001.000.237.120 PSEA 1, 2 & 3 Account 001.000.237.130 Building Code Fee Account 001.000.237.150 State Patrol Death Investigation 001.000.237.330 Judicial Information Systems Account 001.000.237.180 School Zone Safety Account 001.000.237.200 Washington Auto Theft Prevention 001.000.237.250 Traumatic Brain Injury 001.000.237.260 Accessible Communities Acct 001.000.237.290 Multi -Model Transportation 001.000.237.300 Hwy Safety Acct 001.000.237.320 Crime Lab Blood Breath Analysis 001.000.237.170 WSP Hwy Acct 001.000.237.340 Total TREE BOARD VOLUNTEER EXPEN; Tree Board Volunteer pizza Page: 18 Packet Pg. 45 vchlist 11 /08/2017 10:24:15AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 228324 11/9/2017 074148 OLSON, VIVIAN (Continued) 228325 11/9/2017 026200 OLYMPIC VIEW WATER DISTRICT 0000130 228326 11/9/2017 027060 PACIFIC TOPSOILS 0001520 0001530 0002930 0021400 0026390 18-Tl025847 18-Tl025866 18-Tl025887 18-Tl025905 4.3.a Page: 19 PO # Description/Account Amoun 001.000.62.524.10.49.00 65.6 1 Total : 65.6 PLANTER IRRIGATION 220TH ST S\ N Y PLANTER IRRIGATION 220TH ST S\ 001.000.64.576.80.47.00 17.2E CEMETERY 820 15TH ST SW E CEMETERY 820 15TH ST SW 130.000.64.536.50.47.00 40.4z 4- CEMETERY SPRINKLER 820 15TH CEMETERY SPRINKLER 820 15TH ; > 130.000.64.536.50.47.00 253.9 1 o SPRINKLER @ 5TH AVE S & SR104 a SPRINKLER @ 5TH AVE S & SR104 Q 001.000.64.576.80.47.00 46.9E ti FIRE STATION #20 88TH AVE W / MI a6 FIRE STATION #20 88TH AVE W / MI C 001.000.66.518.30.47.00 226.0, PLANTER IRRIGATION 10415 226TF w PLANTER IRRIGATION 10415 226TF 001.000.64.576.80.47.00 19.0, . Total: 603X f° PM YARD WASTE DUMP CUST # 51 r PM YARD WASTE DUMP E 001.000.64.576.80.47.00 96.0( PM YARD WASTE DUMP CUST # 51 r PM YARD WASTE DUMP Q 001.000.64.576.80.47.00 120.0( PM YARD WASTE DUMP CUST # 51 PM YARD WASTE DUMP 001.000.64.576.80.47.00 96.0( PM YARD WASTE DUMP CUST # 51 PM YARD WASTE DUMP 001.000.64.576.80.47.00 96.0( Page: 19 Packet Pg. 46 vchlist 11 /08/2017 10:24:15AM Voucher List City of Edmonds 4.3.a Page: 20 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 228326 11/9/2017 027060 PACIFIC TOPSOILS (Continued) 18-Tl025989 PM YARD WASTE DUMP CUST # 51 PM YARD WASTE DUMP 001.000.64.576.80.47.00 96.0( Total: 504.0( 228327 11/9/2017 073871 PERSONNEL EVALUATION INC 25385 INV 25385 EDMONDS PD - OCT 201 WEB BASED PEP TEST 001.000.41.521.10.41.00 20.0( Total: 20.0( 228328 11/9/2017 075432 POINT BLANK ENTERPRISES CF-7005405 CF-7005405 FOR INV IF-1322054 FC CREDIT FOR SALES TAX OVERCH/ 001.000.41.521.71.24.00 -0.31 IF-1322054 INV IF-1322054 EDMONDS PD - ROi VISION ALPHA BALLISTIC VEST 001.000.41.521.71.24.00 828.3( EXTRA VISION CARRIER 001.000.41.521.71.24.00 110.7( Freight 001.000.41.521.71.24.00 6.6. 10.3% Sales Tax 001.000.41.521.71.24.00 97.7E Total: 1,043.01 228329 11/9/2017 071811 PONY MAIL BOX & BUSINESS CTR 1112194 FLEET RETURN POSTAGE Fleet Return Postage 511.000.77.548.68.42.00 9.6z Total: 9.61 228330 11/9/2017 076317 PROFESSIONAL TRAINING ASSOC JMcK97-8-1-afel WWTP: JMCKENZIE CLASS-QUAL/ JMCKENZIE CLASS-QUALASSUR/C 423.000.76.535.80.49.71 210.0( Total: 210.0( 228331 11/9/2017 064088 PROTECTION ONE 31146525 ALARM MONITORING CITY HALL Page: 20 Packet Pg. 47 vchlist 11 /08/2017 10:24:15AM Voucher List City of Edmonds 4.3.a Page: 21 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 228331 11/9/2017 064088 PROTECTION ONE (Continued) ALARM MONITORING CITY HALL 12 001.000.66.518.30.42.00 53.1 E Total: 53.1 E 228332 11/9/2017 070809 PUGET SOUND EXECUTIVE 17-2710 COURT SECURITY 10/23/2017-10/3( COURT SECURITY 10/23/2017-10/3( 001.000.23.512.50.41.00 1,402.5( Total: 1,402.5( 228333 11/9/2017 075288 RODARTE CONSTRUCTION INC E7AC.Pmt 15 E7AC.E2AD.PMT 15 SERVICE THRL E7AC.PMT 15 SERVICE THRU 9/30/ 112.000.68.595.33.65.00 12,915.4E E2AD.PMT 15 SERVICE THRU 9/30/ 112.000.68.595.33.65.00 1,500.0( Total: 14,415.4E 228334 11/9/2017 076312 ROSS, ANN 11022017 1 DAY JURY SERVICE/MILEAGE 11/ 1 DAY JURY SERVICE/MILEAGE 11/ 001.000.23.512.50.49.20 13.1( Total: 13.1( 228335 11/9/2017 076313 ROUSU, DONALD 11022017 1 DAY JURY SERVICE/MILEAGE 11/ 1 DAY JURY SERVICE/MILEAGE 11/ 001.000.23.512.50.49.20 12.2E Total: 12.2E 228336 11/9/2017 066964 SEATTLE AUTOMOTIVE DIST INC S3-2631559 UNIT 49 - BRAKE KIT Unit 49 - Brake Kit 511.000.77.548.68.31.10 31.0E 10.3% Sales Tax 511.000.77.548.68.31.10 3.2( S5-2563403 UNIT 679 - ABS MODULAR Unit 679 - ABS Modular 511.000.77.548.68.31.10 390.8� Freight Page: 21 Packet Pg. 48 vchlist 11 /08/2017 10:24:15AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 228336 11/9/2017 066964 SEATTLE AUTOMOTIVE DIST INC (Continued) 511.000.77.548.68.31.10 10.3% Sales Tax 511.000.77.548.68.31.10 Total : 228337 11/9/2017 076314 SECKMAN, SHARON 11022017 1 DAY JURY SERVICE/MILEAGE 11/ 1 DAY JURY SERVICE/MILEAGE 11/ 001.000.23.512.50.49.20 Total 228338 11/9/2017 074997 SEITEL SYSTEMS, LLC 42361 ONSITE COMPUTER SUPPORT Remote computer support - 10/10/17 512.000.31.518.88.41.00 Total 228339 11/9/2017 070115 SHANNON & WILSON INC 97226 E4FC.SERVICES THRU 8/13/17 THE E4FC.SERVICES THRU 8/13/17 THE 422.200.72.594.31.41.00 Total 228340 11/9/2017 071847 SHELDON'S CUSTOM CABINETS 1001 FLEET - SWAT VAN UNIT 628 - CAB Fleet - Swat Van Unit 628 - Cabinets 511.000.77.548.68.48.00 10.4% Sales Tax 511.000.77.548.68.48.00 Total 228341 11/9/2017 075590 SMARSH INV00287109 10-17 NETGUARD MONTHLY SERVI NetGuard Monthly Service Building 001.000.62.524.20.42.00 NetGuard Monthly Service City Clerk 001.000.25.514.30.42.00 NetGuard Monthly Service Communit 001.000.61.557.20.42.00 NetGuard Monthly Service Court 4.3.a Page: 22 Page: 22 Packet Pg. 49 vchlist 11 /08/2017 10:24:15AM Bank code : usbank Voucher Date Vendor 228341 11/9/2017 075590 SMARSH Voucher List City of Edmonds 4.3.a Page: 23 Invoice PO # Description/Account Amoun (Continued) 001.000.23.512.50.42.00 6.0( NetGuard Monthly Service Developm, 001.000.62.524.10.42.00 6.0( vi NetGuard Monthly Service Engineerir Y 001.000.67.518.21.42.00 84.0( NetGuard Monthly Service Facilities 001.000.66.518.30.42.00 48.0( . NetGuard Monthly Service Finance 001.000.31.514.23.42.00 6.0( o NetGuard Monthly Service Human Re 001.000.22.518.10.42.00 6.0( o NetGuard Monthly Service Informatioi a 512.000.31.518.88.42.00 18.0( Q NetGuard Monthly Service Mayor's O 001.000.21.513.10.42.00 6.0( r NetGuard Monthly Service Parks c 001.000.64.576.80.42.00 12.0( T NetGuard Monthly Service Police w 001.000.41.521.22.42.00 234.0( NetGuard Monthly Service PW Water E 421.000.74.534.80.42.00 36.0( 'm NetGuard Monthly Service PW Water 421.000.74.534.80.42.00 3.0( NetGuard Monthly Service PW Water E 423.000.75.535.80.42.00 3.0( NetGuard Monthly Service PW Sewei M 423.000.75.535.80.42.00 30.0( Q NetGuard Monthly Service PW Storm 422.000.72.531.90.42.00 6.0( NetGuard Monthly Service PW Street 111.000.68.542.90.42.00 18.0( NetGuard Monthly Service PW Fleet 511.000.77.548.68.42.00 6.0( NetGuard Monthly Service PW Admir Page: 23 Packet Pg. 50 vchlist 11 /08/2017 10:24:15AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 228341 11/9/2017 075590 SMARSH (Continued) 228342 11/9/2017 066754 SNO CO PUBLIC WORKS 1000450276 4.3.a Page: 24 PO # Description/Account Amoun 001.000.65.518.20.42.00 2.1( NetGuard Monthly Service PW Admin 421.000.74.534.80.42.00 0.6( vi NetGuard Monthly Service PW Admin Y 422.000.72.531.90.42.00 2.1( NetGuard Monthly Service PW Admin U 423.000.75.535.80.42.00 0.6( . NetGuard Monthly Service PW Admin 423.000.76.535.80.42.00 0.6( o NetGuard Monthly Service PW Street 111.000.68.542.90.42.00 6.0( o NetGuard Monthly Service PW Street a 422.000.72.531.90.42.00 6.0( Q NetGuard Monthly Service WWTP 423.000.76.535.80.42.00 72.0( r Total : 666.0( c E7CA.E7CB.E7CC.E6FB SERVICES E6FB SERVICES THRU 9/30/17 Y 422.000.72.542.30.41.00 564.2' E E6FB SERVICES THRU 9/30/17 422.000.72.542.30.48.00 599.9( 6 E7CA SERVICES THRU 9/30/17 112.000.68.542.30.41.00 9,243.1 , E7CA.SERVICES THRU 9/30/17 112.000.68.542.30.48.00 9,828.8: E7CB.SERVICES THRU 9/30/17 Q 421.000.74.542.30.41.00 5,509.3� E7CB.SERVICES THRU 9/30/17 421.000.74.542.30.48.00 5,858.4 1 E7CC SERVICES THRU 9/30/17 423.200.75.542.30.41.00 1,277.7E E7CC.SERVICES THRU 9/30/17 423.200.75.542.30.48.00 1,358.7z Page: 24 Packet Pg. 51 vchlist 11 /08/2017 10:24:15AM Bank code : usbank Voucher Date Vendor 228342 11/9/2017 066754 066754 SNO CO PUBLIC WORKS 228343 11/9/2017 037375 SNO CO PUD NO 1 Voucher List City of Edmonds 4.3.a Page: 25 Invoice PO # Description/Account Amoun (Continued) Total : 34,240.5! 2002-0291-9 LIFT STATION #8 113 RAILROAD AV LIFT STATION #8 113 RAILROAD AV 423.000.75.535.80.47.10 55.9, Y 2002-7495-9 TRAFFIC LIGHT 23602 76TH AVE W TRAFFIC LIGHT 23602 76TH AVE W 111.000.68.542.64.47.00 17.7z E 2003-2646-0 HUMMINGBIRD PARK 1000 EDMON HUMMINGBIRD PARK 1000 EDMON 4" 001.000.64.576.80.47.00 16.6( 2004-9315-3 TRAFFIC LIGHT 22000 76TH AVE W f° TRAFFIC LIGHT 22000 76TH AVE W o 111.000.68.542.64.47.00 27.5� a 2006-6395-3 ANWAY PARK 131 SUNSET AVE / M Q ANWAY PARK 131 SUNSET AVE / M ti 001.000.64.576.80.47.00 112.6( 2009-1385-3 DECORATIVE LIGHTING 115 2ND X C DECORATIVE LIGHTING 115 2ND X 111.000.68.542.63.47.00 21.8E Y 2010-5432-7 BRACKETT'S LANDING NORTH 50 f BRACKETT'S LANDING NORTH 50 f E 001.000.64.576.80.47.00 49.1: 2011-0356-1 TRAFFIC LIGHT 23800 FIRDALE AVI TRAFFIC LIGHT 23800 FIRDALE AVI m 111.000.68.542.64.47.00 30.8� E 2011-8789-5 TRAFFIC LIGHT 21132 76TH AVE W TRAFFIC LIGHT 21132 76TH AVE W r 111.000.68.542.64.47.00 67.1: Q 2015-0127-7 LIFT STATION #14 7905 1/2 211TH F LIFT STATION #14 7905 1/2 211TH F 423.000.75.535.80.47.10 17.8E 2015-3292-6 LIFT STATION #7 121 W DAYTON S- LIFT STATION #7 121 W DAYTON S- 423.000.75.535.80.47.10 166.6' 2021-3965-5 BRACKETT'S LANDING SOUTH 100 Page: 25 Packet Pg. 52 vchlist 11 /08/2017 10:24:15AM Bank code : usbank Voucher Date Vendor 228343 11/9/2017 037375 SNO CO PUD NO 1 Voucher List City of Edmonds 4.3.a Page: 26 Invoice PO # Description/Account Amoun (Continued) BRACKETT'S LANDING SOUTH 100 001.000.64.576.80.47.00 16.6( 2021-9128-4 PEDEST CAUTION LIGHT 7801 212- vi PEDEST CAUTION LIGHT 7801 212" 19 111.000.68.542.63.47.00 16.0: 2022-5063-5 9TH/CASPER LANDSCAPE BED / M 9TH/CASPER LANDSCAPE BED / M E 001.000.64.576.80.47.00 33.7 0 2022-8909-6 TRAFFIC LIGHT 22400 HWY 99 / ME TRAFFIC LIGHT 22400 HWY 99 / ME o 111.000.68.542.64.47.00 54.5� 2023-5673-9 TRAFFIC LIGHT 21530 76TH AVE W o a TRAFFIC LIGHT 21530 76TH AVE W Q 111.000.68.542.64.47.00 22.7E 2024-9953-9 LIFT STATION #1 105 CASPERS ST ti r LIFT STATION #1 105 CASPERS ST o6 423.000.75.535.80.47.10 477.2E c 2025-2918-6 STREET LIGHTING (303 LIGHTS @ STREET LIGHTING (303 LIGHTS @ 111.000.68.542.63.47.00 3,836.5E 2025-2920-2 STREET LIGHTING (13 LIGHTS @ 4 STREET LIGHTING (13 LIGHTS @ 4 111.000.68.542.63.47.00 110.5E 2025-7615-3 STREET LIGHTING (2029 LIGHTS C STREET LIGHTING (2029 LIGHTS Ca E 111.000.68.542.63.47.00 15,899.4E 2025-7948-8 STREET LIGHTING (58 LIGHTS @ 2 Q STREET LIGHTING (58 LIGHTS @ 2 111.000.68.542.63.47.00 378.K 2047-1489-3 STREET LIGHTING (1 LIGHT @ 150' STREET LIGHTING (1 LIGHT @ 150' 111.000.68.542.63.47.00 5.1 , 2047-1492-7 STREET LIGHTING (18 LIGHTS @ 2 STREET LIGHTING (18 LIGHTS @ 2 111.000.68.542.63.47.00 120.0, Page: 26 Packet Pg. 53 vchlist 11 /08/2017 10:24:15AM Voucher List City of Edmonds 4.3.a Page: 27 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 228343 11/9/2017 037375 SNO CO PUD NO 1 (Continued) 2047-1493-5 STREET LIGHTING (5 LIGHTS @ 40 STREET LIGHTING (5 LIGHTS @ 40 111.000.68.542.63.47.00 60.0( vi 2047-1494-3 STREET LIGHTING (2 LIGHTS @ 10 STREET LIGHTING (2 LIGHTS @ 10 111.000.68.542.63.47.00 15.2E 2047-1495-0 STREET LIGHTING (26 LIGHTS @ 2 E STREET LIGHTING (26 LIGHTS @ 2 f° 111.000.68.542.63.47.00 95.5< o 2053-0758-0 DECORATIVE & STREET LIGHTING DECORATIVE & STREET LIGHTING > 111.000.68.542.64.47.00 177.4E a 2207-9275-8 TRAFFIC LIGHT 22730 HWY 99 - ME C TRAFFIC LIGHT 22730 HWY 99 - ME < 111.000.68.542.64.47.00 169.3� r Total: 22,073.21 d6 0 228344 11/9/2017 063941 SNO CO SHERIFFS OFFICE 2017-4033 INV 2017-4033 EDMONDS PD - AUC INMATE PHARMACEUTICALS 08/17 w 001.000.39.523.60.31.00 800.6� Total: 800.6t . c� 228345 11/9/2017 070167 SNOHOMISH COUNTY TREASURER October 2017 Crime Victims Court Remittance r Crime Victims Court Remittance m 001.000.237.140 624.1( E Total: 624.1( R 228346 11/9/2017 038300 SOUND DISPOSAL CO 103583 CIVIC CENTER 250 5TH AVE N .r Q CIVIC CENTER 250 5TH AVE N 001.000.66.518.30.47.00 558.5E 103584 WWTP: MONTHLY RECYCLING Recycling + taxes 423.000.76.535.80.47.66 29.9: 103585 FRANCES ANDERSON CENTER 70( FRANCES ANDERSON CENTER 70( Page: 27 Packet Pg. 54 vchlist 11 /08/2017 10:24:15AM Voucher List City of Edmonds 4.3.a Page: 28 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 228346 11/9/2017 038300 SOUND DISPOSAL CO (Continued) 001.000.66.518.30.47.00 674.4 1 103586 SNO-ISLE LIBRARY 650 MAIN ST SNO-ISLE LIBRARY 650 MAIN ST 001.000.66.518.30.47.00 vi 555.2' 103587 PARKS MAINT GARBAGE AND REC PARKS MAINT GARBAGE AND REC 001.000.64.576.80.47.00 1,140.0 I E 103588 CITY HALL 121 5TH AVE N f° CITY HALL 121 5TH AVE N 4- 001.000.66.518.30.47.00 459.8� o Total: 3,418.11 0 L 228347 11/9/2017 074990 STANTEC CONSULTING SERVICES 1268773 PLAN REVIEW SERVICES THRU 9K Q' a PLAN REVIEW SERVICES THRU 9K Q 001.000.67.518.21.41.00 2,626.3, ti PLAN REVIEW SERVICES THRU 9K 421.000.74.534.80.41.00 1,313.1( c PLAN REVIEW SERVICES THRU 9K 422.000.72.531.90.41.00 1,313.1 0 Y PLAN REVIEW SERVICES THRU 9K 423.000.75.535.80.41.00 1,313.1 E .� Total: 6,565.8' 228348 11/9/2017 074797 SUPERCHARGE MARKETING LLC 3611 SOCIAL MEDIA SERVICES OCTOBE r m Social media services October 2017 E 001.000.61.557.20.41.00 300.0( 3612 SOCIAL MEDIA SERVICES JULY 20' M r Q Social media services for July 2017 001.000.61.557.20.41.00 300.0( Total: 600.0( 228349 11/9/2017 038315 THYSSENKRUPP ELEVATOR US53294 ELEVATOR MAINTENANCE SNO-ISI ELEVATOR MAINTENANCE SNO-ISI 001.000.66.518.30.48.00 1,292.E 1 10.3% Sales Tax Page: 28 Packet Pg. 55 vchlist 11 /08/2017 10:24:15AM Voucher List City of Edmonds 4.3.a Page: 29 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 228349 11/9/2017 038315 THYSSENKRUPP ELEVATOR (Continued) 001.000.66.518.30.48.00 133.1 E US53301 ELEVATOR MAINTENANCE F. ANDE ELEVATOR MAINTENANCE FRANC[ 001.000.66.518.30.48.00 1,175.4( 10.3% Sales Tax 001.000.66.518.30.48.00 121.0 , US53869 ELEVATOR MAINTENANCE CIVIC C ELEVATOR MAINTENANCE CIVIC C 001.000.66.518.30.48.00 1,188.1 10.3% Sales Tax 001.000.66.518.30.48.00 122.3E US54073 ELEVATOR MAINTENANCE SENIOR ELEVATOR MAINTENANCE SENIOR 001.000.66.518.30.48.00 284.2E 10.3% Sales Tax 001.000.66.518.30.48.00 29.2E Total: 4,346.3 , 228350 11/9/2017 076299 TRI-COUNTY CABULANCE INC 39370 TRI-COUNTY INVOICE APPROVED BY DISABILITY BOARD 009.000.39.517.20.23.00 130.0( Total: 130.0( 228351 11/9/2017 043935 UPS 0002T4T13437 POSTAGE- DOUG BECK Postage- Beck 001.000.62.524.20.41.00 20.5: Total: 20.5'. 228352 11/9/2017 068724 US HEALTHWORKS MED GROUP OF WF 0751660-WA DOT TESTING - SEWER DOT TESTING - SEWER 111.000.68.542.90.41.00 99.0( Total: 99.0( 228353 11/9/2017 044960 UTILITIES UNDERGROUND LOC CTR 7100126 UTILITIES UNDERGROUND LOCATI UTILITIES UNDERGROUND LOCATI Page: 29 Packet Pg. 56 vchlist 11 /08/2017 10:24:15AM Voucher List City of Edmonds 4.3.a Page: 30 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 228353 11/9/2017 044960 UTILITIES UNDERGROUND LOC CTR (Continued) 421.000.74.534.80.41.00 118.7 1 UTILITIES UNDERGROUND LOCATI 422.000.72.531.90.41.00 118.7 0 N UTILITIES UNDERGROUND LOCATI 423.000.75.535.80.41.00 122.3 1 Total: 359.9' E 228354 11/9/2017 065035 WASHINGTON STATE PATROL 118002963 INV 118002963 EDMONDS PD BACK OCT 2017 BACKGROUND CHECKS - 001.000.237.100 264.0( o Total: 264.0( > 0 L 228355 11/9/2017 075635 WCP SOLUTIONS 10353689 FAC MAINT - TT, TOWELS, LINERS, °- a Fac Maint - TT, Towels, Liners, Can Q 001.000.66.518.30.31.00 1,726.5( ti 10.3% Sales Tax r 001.000.66.518.30.31.00 rn 177.8z c 10362286 PM: SHARPS CONTAINER PM: SHARPS CONTAINER Y 001.000.64.576.80.31.00 43.5( 10.3% Sales Tax E 001.000.64.576.80.31.00 4.4f 10362287 PM: LINERS PM: LINERS m 001.000.64.576.80.31.00 299.2E E 10.3% Sales Tax 001.000.64.576.80.31.00 30.8, r Total: 2,282.41 Q 228356 11/9/2017 073552 WELCO SALES LLC 7382 BUSINESS CARDS PARKS & REC PARKS & REC - TODD CORT, FRAN 001.000.64.571.21.31.00 187.0, 10.3% Sales Tax 001.000.64.571.21.31.00 19.2( 7391 WINDOW ENVELOPES Page: 30 Packet Pg. 57 vchlist 11 /08/2017 10:24:15AM Bank code : usbank Voucher Date Vendor 228356 11/9/2017 073552 WELCO SALES LLC 228357 11/9/2017 072627 WEST SAFETY SERVICES INC 228358 11/9/2017 076111 WESTERN PACIFIC SIGNAL LLC 114 Vouchers for bank code : usbank 114 Vouchers in this report Voucher List City of Edmonds 4.3.a Page: 31 Invoice PO # Description/Account Amoun (Continued) WINDOW ENVELOPES 001.000.23.512.50.31.00 333.0( 10.3% Sales Tax vi 001.000.23.512.50.31.00 34.3( 7392 UTILITY BILLING - 2500 #10 WINDO Utility Billing - 2500 #10 Window t 421.000.74.534.80.31.00 79.3:.E Utility Billing - 2500 #10 Window f° 422.000.72.531.90.31.00 79.3< o Utility Billing - 2500 #10 Window 423.000.75.535.80.31.00 79.3z o 10.3% Sales Tax a 421.000.74.534.80.31.00 8.1 Q 10.3% Sales Tax 422.000.72.531.90.31.00 8.1 r 10.3% Sales Tax c 423.000.75.535.80.31.00 8.1 i r Total: 836.05 w 7004678 MONTHLY 911 DATABASE MAINT E Monthly 911 database maint M 512.000.31.518.88.48.00 100.0( a Total: 100.0( m 24148 E7CB.POD.WIRELESS VEHICLE DE E E7CB.POD.WIRELESS VEHICLE DE 421.000.74.542.30.48.00 610.0( r Total: 610.0( Q Bank total : 527,707.5( Total vouchers : 527,707.5( Page: 31 Packet Pg. 58 4.3.a vchlist 11 /08/2017 10:24:15AM Bank code : usbank Voucher Date Vendor Voucher List City of Edmonds Invoice PO # Description/Account Page: 32 Amoun Page: 32 Q Packet Pg. 59 4.3.b PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Protect Title Number Number STM 12th Ave & Sierra Stormwater System Improvements c484 E51FE STR 15th St. SW Walkway (Edmonds Way to 8th Ave) c424 E3DC STM 183rd PI SW Storm Repairs c491 E61FE SWR 2013 Sanitary Sewer Pipe Rehabilitation c390 E2GB SWR 2013 Sewerline Replacement Project c398 E3GA STR 2014 Chip Seals c451 E4CB _ STM 2014 Drainage Improvements c433 E41FA ui m STM 2014 Lake Ballinger Associated Projects c436 E4FD STR 2014 Overlay Program c438 E4CA WTR 2014 Waterline Overlays c452 E4CC - 0 STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E51FA STR 2015 Overlay Program c463 E5CA ° a a SWR 2015 Sewerline Overlays i007 E5CC Q SWR 2015 Sewerline Replacement Project c441 E4GA STR 2015 Traffic Calming c471 E5AB c WTR 2015 Waterline Overlays c475 E5CB r L WTR 2015 Waterline Replacement Program c440 E4J13 E STR 2016 Curb Ramp Upgrades i016 E6DC z STR 2016 Overlay Program i008 E6CA ° a SWR 2016 Sanitary Sewer Replacement Projects c469 E5GA SWR 2016 Sewerline Overlays i010 E6CC �, WTR 2016 Water Comp Plan Update c460 E4JC 0 WTR 2016 Waterline Overlays i009 E6CB L WTR 2016 Waterline Replacement Projects c468 E5JA L` STR 2017 Curb Ramp Upgrades i022 E7DA c a) E STR 2017 Minor Sidewalk Program i023 E7DB STR 2017 Overlay Program i018 E7CA Q SWR 2017 Sanitary Sewer Replacement Project i013 E6GA SWR 2017 Sewerline Overlays i020 E7CC STR 2017 Traffic Calming i021 E7AA WTR 2017 Waterline Overlays i019 E7CB WTR 2017 Waterline Replacement Projects i014 E6J13 SWR 2018/19 Sewerline Replacement Project c492 E6GC WTR 2018/19 Waterline Replacement Project c493 E6JC STR 220th Street Overlay Project c462 E4CD STM 224th & 98th Drainage Improvements c486 E6FB Revised 7/27/2017 Packet Pg. 60 4.3.b PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Project Title Number Number WTR 224th Waterline Relocation (2013) c418 E3J13 STR 228th St. SW Corridor Improvements i005 E7AC STR 236th St. SW Walkway (Edmonds Way to Madrona School) c425 E3DD STR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB STR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA STM 3rd Ave Rain Gardens i012 E6FC STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA ui m STR 89th PI W Retaining Wall i025 E7CD STR 9th Avenue Improvement Project c392 E2AB FAC AN Upgrades - Council Chambers c476 E5LA ° 0 STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE STR ADA Transition Plan s016 E6DB ° a STR Audible Pedestrian Signals i024 E7AB a Q STR Bikelink Project c474 E5DA PRK City Spray Park c417 E4MA c SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB r L SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB E STR Citywide Pedestrian Crossing Enhancements i026 E7DC 3 z STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB ° a WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 E5J13 STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1 FM �, PM Dayton Street Plaza c276 E7MA 0 STM Dayton Street Storm Improvements (6th Ave - 8th Ave) c472 E5FC L STM Dayton Street Stormwater Pump Station c455 E4FE; LL c FAC Edmonds Fishing Pier Rehab c443 E4MB W E STM Edmonds Marsh Feasibility Study c380 E2FC General Edmonds Waterfront Access Analysis c478 E5DB Q FAC ESCO III Project c419 E3LB PRK FAC Band Shell Replacement c477 E6MB WTR Five Corners Reservoir Re -coating c473 E5KA STR Five Corners Roundabout (212th Street SW @ 84th Avenue W) c342 E1AA PM Fourth Avenue Cultural Corridor c282 E8MA STR Hwy 99 Enhancements (Phase III) c405 E2AD STR Hwy 99 Gateway Revitalization s014 E6AA SWR Lake Ballinger Trunk Sewer Study s011 E5GB STM LID Retrofits Perrinville Creek Basin c434 E4FB Revised 7/27/2017 Packet Pg. 61 4.3.b PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Project Title Number Number SWR Lift Station #1 Basin & Flow Study c461 E4GC STIR Minor Sidewalk Program i017 E6DD STM North Talbot Road Drainage Improvements c378 E2FA STM Northstream Culvert Repair Under Puget Drive i011 E61FA STM Northstream Pipe Abandonment on Puget Drive c410 E3FE STM NPDES (Students Saving Salmon) m013 E7FG STM OVD Slope Repair & Stabilization m105 E71FA STM Perrinville Creek Culvert Replacement c376 E1 FN STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC FAC Public Safety Controls System Upgrades c444 E41LA STM Seaview Park Infiltration Facility c479 E5FD WWTP Sewer Outfall Groundwater Monitoring c446 E4HA STIR SR104 Corridor Transportation Study c427 E3AB STIR SR104/City Park Mid -Block Crossing c454 E4DB UTILITIES Standard Details Updates solo E5NA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Storm Drainage Improvements - 88th & 194th c429 E3FG STM Stormwater Comp Plan Update s017 E6FD STIR Sunset Walkway Improvements c354 E1DA STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH STIR Trackside Warning System c470 E5AA STIR Train Trench - Concept c453 E4DA STIR Transportation Plan Update c391 E2AA STM Update Stormwater Management Code & Associated Projects c467 E5FB UTILITIES Utility Rate Update s013 E6JA PRK Veteran's Plaza c480 E6MA STM Video Assessment of Stormwater Lines c459 E4FF PRK Waterfront Restoration m103 E7MA STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC WWTP WWTP Outfall Pipe Modifications c481 E5HA PRK Yost Park Spa c494 E6MC Q Revised 7/27/2017 Packet Pg. 62 4.3.b PROJECT NUMBERS (By Engineering Number) Engineering Protect Protect Accounting Funding Number Number Protect Title STIR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STIR E1CA c368 76th Ave W at 212th St SW Intersection Improvements c354 Sunset Walkway Improvements STM E1 FM c374 Dayton Street & SR104 Storm Drainage Alternatives 7. Perrinville Creek Culvert Replacement STIR E2AA c391 Transportation Plan Update .-. E2AB c392 9th Avenue Improvement Project vi STIR E2AD c405 Hwy 99 Enhancements (Phase III) d Awalbot Road Drainage Improvements E STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System 0 c380 Edmonds Marsh Feasibility Study IIIIIIIIIIIIIIIq SWR E2GB c390 2013 Sanitary Sewer Pipe Rehabilitation Q. Q. SR104 Corridor Transportation Study Q STIR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) 15th St. SW Walkway dmonds Way to 8t c STIR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) T N ADA Curb Ramp Upgrades along 3rd Ave STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study 3 z orthstream Pipe Abandonment on Puget Drive ° a STM E3FG c429 Storm Drainage Improvements - 88th & 194th 0 c430 SW Edmonds-105 torm Improvements N D, SWR E3GA c398 2013 Sewerline Replacement Project 224th Waterline Relocation (2013) 0 L FAC E3LB c419 ESCO III Project 0 014 Overlay Program ■ E STIR E4CB c451 2014 Chip Seals 2014 Waterline Overla Q STIR E4CD c462 220th Street Overlay Project �Trairj STIR E4DB c454 SR104/City Park Mid -Block Crossing 2014 Drainage Improvemen STM E4FB c434 LID Retrofits Perrinville Creek Basin low Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 2014 Lake Ballinger Associated Projects Dayton Street Stormwater Pump Station STM E4FF c459 Video Assessment of Stormwater Lines Revised 7/27/2017 Packet Pg. 63 PROJECT NUMBERS (By Engineering Number) 4.3.b Engineering Protect Protect Accounting Funding Number Number Protect Title SWR E4GA ' c441 2015 Sewerline Replacement Project SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I SWR Lift Station #1 Basin & Flow Study WWTP E4HA c446 Sewer Outfall Groundwater Monitorin WTR 2015 Waterline Replacement Program WTR E4JC c460 2016 Water Comp Plan Update Public Safety Controls System Upgrades PRK E4MA c417 City Spray Park Edmonds Fishing Pier Rehab STR E5AA c470 Trackside Warnina Svstem 2015 Traffic Calming IN STR E5CA c463 2015 Overlay Program 2015 Waterline Overlays SWR E5CC i007 2015 Sewerline Overlays General E5DB c478 Edmonds Waterfront Access Analysis c466 2015 Citywide Drainage Improvements/Rehab Projects STM E5FB c467 Update Stormwater Management Code & Associated Projects c472 Dayton Street Storm Improvements (6th Ave - 8th Ave) STM E5FD c479 Seaview Park Infiltration Facilitv E5FE mprover SWR E5GA c469 2016 Sanitary Sewer Replacement Projects Lake Ballinger Trunk Se Study WWTP E5HA c481 WWTP Outfall Pipe Modifications 2016 Waterline Replacement Projects WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) orners Reservoir Re -coati n- FAC E5LA c476 AN Uoarades - Council Chambers solo Standard Details Updates STR E6AA s014 Hwy 99 Gateway Revitalization Citywide Protected/Permissive Traffic Signal Conversion STR E6CA i008 2016 Overlay Program 16 Waterline nvarlave— SWR E6CC i010 2016 Sewerline Overlays I 6DA 85 238th St. SW Walkway (Edmonds Way to Hwy 99) STR E6DB s016 ADA Transition Plan Revised 7/27/2017 Packet Pg. 64 vi d z E 0 0 a 0. g 4.3.b PROJECT NUMBERS (By Engineering Number) Engineering Protect Protect Accounting Funding Number Number Protect Title STIR E6DC ' i016 2016 Curb Ramp Upgrades STIR E6DD i017 Minor Sidewalk Program i011 Northstream Culvert Repair Under Puget Drive STM E6FB c486 224th & 98th Drainage Improvements 3rd Ave Rain Garden STM E6FD s017 Stormwater Comp Plan Update .-. STM E6FE c491 183rd PI SW Storm Repairs vi SWR E6GA i013 2017 Sanitary Sewer Replacement Project d idel[IPP Sewer Rehab Phase E SWR E6GC c492 2018/19 Sewerline Replacement Project 0 Utility Rate Updat WTR E6J13 i014 2017 Waterline Replacement Projects 0 CL Q. 2018/19 Waterline Replacement Project Q PRK E6MA c480 Veteran's Plaza Band Shell Replacement c PRK E6MC c494 Yost Park Spa T N L E7AA i021 ff2017 Traffic Calming E STIR E7AB i024 Audible Pedestrian Signals 3 z i005 228th St. SW Corridor Improvements ° — a STIR E7CA i018 2017 Overlay Program N 2, SWR E7CC i020 2017 Sewerline Overlays r STIR E7DA i022 E7DB i023 STIR E7DC i026 STM E7FB c495 89th PI W Retaining Wall 2017 Curb Ramp Upgrades 2017 Minor Sidewalk Program Citywide Pedestrian Crossing Enhancements OVD Slope Repair & Stabilizatio Storm Drain 9510 232nd St. SW 141 NPDES (Students Saving Salmon) PM E7MA c276 Dayton Street Plaza Waterfront Restoration PM E8MA c282 Fourth Avenue Cultural Corridor Revised 7/27/2017 Packet Pg. 65 4.3.b PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Project Title PM E7MA c276 Dayton Street Plaza PM E8MA c282 Fourth Avenue Cultural Corridor STIR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STIR E1 DA c354 Sunset Walkway Improvements STIR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STM E1 FM c374 Dayton Street & SR104 Storm Drainage Alternatives STM E1 FN c376 Perrinville Creek Culvert Replacement STM E2FA c378 North Talbot Road Drainage Improvements STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM E2FC c380 Edmonds Marsh Feasibility Study SWR E2GB c390 2013 Sanitary Sewer Pipe Rehabilitation STIR E2AA c391 Transportation Plan Update STIR E2AB c392 9th Avenue Improvement Project SWR E3GA c398 2013 Sewerline Replacement Project STIR E2AD c405 Hwy 99 Enhancements (Phase III) STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study STM EYE c410 Northstream Pipe Abandonment on Puget Drive PRK E4MA c417 City Spray Park WTR E3J13 c418 224th Waterline Relocation (2013) FAC E3LB c419 ESCO III Project STIR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STIR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STIR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) STIR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S STIR E3AB c427 SR104 Corridor Transportation Study STM E3FG c429 Storm Drainage Improvements - 88th & 194th STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements STM E4FA c433 2014 Drainage Improvements STM E4FB c434 LID Retrofits Perrinville Creek Basin STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 2014 Lake Ballinger Associated Projects STIR E4CA c438 2014 Overlay Program WTR E4J13 c440 2015 Waterline Replacement Program SWR E4GA c441 2015 Sewerline Replacement Project FAC E4MB c443 Edmonds Fishing Pier Rehab FAC E41LA c444 Public Safety Controls System Upgrades Q Revised 7/27/2017 Packet Pg. 66 4.3.b PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Protect Title WWTP E4HA c446 Sewer Outfall Groundwater Monitoring STIR E4CB c451 2014 Chip Seals WTR E4CC c452 2014 Waterline Overlays STIR E4DA c453 Train Trench - Concept STIR E4DB c454 SR104/City Park Mid -Block Crossing STM E4FE c455 Dayton Street Stormwater Pump Station SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I STM E4FF c459 Video Assessment of Stormwater Lines WTR E4JC c460 2016 Water Comp Plan Update SWR E4GC c461 Lift Station #1 Basin & Flow Study STIR E4CD c462 220th Street Overlay Project STIR E5CA c463 2015 Overlay Program STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects STM E5FB c467 Update Stormwater Management Code & Associated Projects WTR E5JA c468 2016 Waterline Replacement Projects SWR E5GA c469 2016 Sanitary Sewer Replacement Projects STIR E5AA c470 Trackside Warning System STIR E5AB c471 2015 Traffic Calming STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave) WTR E5KA c473 Five Corners Reservoir Re -coating STIR E5DA c474 Bikelink Project WTR E5CB c475 2015 Waterline Overlays FAC E5LA c476 AN Upgrades - Council Chambers PRK E6MB c477 FAC Band Shell Replacement General E5DB c478 Edmonds Waterfront Access Analysis STM E5FD c479 Seaview Park Infiltration Facility PRK E6MA c480 Veteran's Plaza WWTP E5HA c481 WWTP Outfall Pipe Modifications WTR E5J13 c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) STM E5FE c484 12th Ave & Sierra Stormwater System Improvements STIR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) STM E6FB c486 224th & 98th Drainage Improvements SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II STM E6FE c491 183rd PI SW Storm Repairs SWR E6GC c492 2018/19 Sewerline Replacement Project WTR E6JC c493 2018/19 Waterline Replacement Project ui m z U E .2 U 0 R 0 a a Q Revised 7/27/2017 Packet Pg. 67 4.3.b PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Protect Title PRK E61VIC c494 Yost Park Spa STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW STIR E7AC i005 228th St. SW Corridor Improvements SWR E5CC i007 2015 Sewerline Overlays STIR E6CA i008 2016 Overlay Program WTR E6CB i009 2016 Waterline Overlays SWR E6CC iolo 2016 Sewerline Overlays ui m STM E6FA i011 Northstream Culvert Repair Under Puget Drive STM E61FC i012 3rd Ave Rain Gardens E .2 SWR E6GA i013 2017 Sanitary Sewer Replacement Project - 0 WTR E6JB i014 2017 Waterline Replacement Projects STIR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion a a STIR E6DC i016 2016 Curb Ramp Upgrades Q STIR E6DD i017 Minor Sidewalk Program STIR E7CA i018 2017 Overlay Program d6 c WTR E7CB i019 2017 Waterline Overlays N L SWR E7CC i02o 2017 Sewerline Overlays E STIR E7AA i021 2017 Traffic Calming z STIRE7DA i022 2017 Curb Ramp Upgrades a STIR E7DB i023 2017 Minor Sidewalk Program N STIRE7AB i024 Audible Pedestrian Signals >, STIR E7CD i025 89th PI W Retaining Wall STIR E7DC i026 Citywide Pedestrian Crossing Enhancements m STM E71FG m013 NPDES (Students Saving Salmon) LL }; c PRK E7MA m103 Waterfront Restoration E STM E7FA m105 OVD Slope Repair & Stabilization ca UTILITIES E5NA solo Standard Details Updates Q SWR E5GB s011 Lake Ballinger Trunk Sewer Study UTILITIES E6JA s013 Utility Rate Update STIR E6AA s014 Hwy 99 Gateway Revitalization STIR E6DB s016 ADA Transition Plan STM E6FD s017 Stormwater Comp Plan Update Revised 7/27/2017 Packet Pg. 68 4.3.b PROJECT NUMBERS (By Funding) Project Engineering Accounting Project Funding Protect Title Number Number FAC A/V Upgrades - Council Chambers c476 E5LA FAC Edmonds Fishing Pier Rehab c443 E4MB FAC ESCO III Project c419 E3LB FAC Public Safety Controls System Upgrades c444 E41-A General Edmonds Waterfront Access Analysis c478 E5DB PM Dayton Street Plaza c276 E7MA PM Fourth Avenue Cultural Corridor c282 E8MA PRK City Spray Park c417 E4MA PRK FAC Band Shell Replacement c477 E6MB PRK Veteran's Plaza c480 E6MA PRK Waterfront Restoration m103 E7MA PRK Yost Park Spa c494 E6MC STM 12th Ave & Sierra Stormwater System Improvements c484 E5FE STM 183rd PI SW Storm Repairs c491 E6FE STM 2014 Drainage Improvements c433 E4FA STM 2014 Lake Ballinger Associated Projects c436 E4FD STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E5FA STM 224th & 98th Drainage Improvements c486 E6FB STM 3rd Ave Rain Gardens i012 E6FC STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1 FM STM Dayton Street Storm Improvements (6th Ave - 8th Ave) c472 E5FC STM Dayton Street Stormwater Pump Station c455 E4FE STM Edmonds Marsh Feasibility Study c380 E2FC STM LID Retrofits Perrinville Creek Basin c434 E4FB STM North Talbot Road Drainage Improvements c378 E2FA STM Northstream Culvert Repair Under Puget Drive i011 E6FA STM Northstream Pipe Abandonment on Puget Drive c410 E3FE STM NPDES (Students Saving Salmon) m013 E7FG STM OVD Slope Repair & Stabilization m105 E7FA STM Perrinville Creek Culvert Replacement c376 E1 FN STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC STM Seaview Park Infiltration Facility c479 E5FD STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Storm Drainage Improvements - 88th & 194th c429 E3FG STM Stormwater Comp Plan Update s017 E6FD ui m z U E U 0 R 0 L a a Q Revised 7/27/2017 Packet Pg. 69 4.3.b PROJECT NUMBERS (By Funding) Project Engineering Accounting Project Funding Project Title Number Number STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH STM Update Stormwater Management Code & Associated Projects c467 E5FB STM Video Assessment of Stormwater Lines c459 E4FF STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC STIR 15th St. SW Walkway (Edmonds Way to 8th Ave) c424 E3DC STIR 2014 Chip Seals c451 E4CB STIR 2014 Overlay Program c438 E4CA STIR 2015 Overlay Program c463 E5CA STIR 2015 Traffic Calming c471 E5AB STIR 2016 Curb Ramp Upgrades i016 E6DC STIR 2016 Overlay Program i008 E6CA STIR 2017 Curb Ramp Upgrades i022 E7DA STIR 2017 Minor Sidewalk Program i023 E7DB STIR 2017 Overlay Program i018 E7CA STIR 2017 Traffic Calming i021 E7AA STIR 220th Street Overlay Project c462 E4CD STIR 228th St. SW Corridor Improvements i005 E7AC STIR 236th St. SW Walkway (Edmonds Way to Madrona School) c425 E3DD STIR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB STIR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA STIR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STIR 89th PI W Retaining Wall i025 E7CD STIR 9th Avenue Improvement Project c392 E2AB STIR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE STIR ADA Transition Plan s016 E6DB STIR Audible Pedestrian Signals i024 E7AB STIR Bikelink Project c474 E5DA STIR Citywide Pedestrian Crossing Enhancements i026 E7DC STIR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB STIR Five Corners Roundabout (212th Street SW @ 84th Avenue W) c342 E1AA STIR Hwy 99 Enhancements (Phase III) c405 E2AD STIR Hwy 99 Gateway Revitalization s014 E6AA STIR Minor Sidewalk Program i017 E6DD STIR SR104 Corridor Transportation Study c427 E3AB ui m z U E U 0 R 0 L a a Q Revised 7/27/2017 Packet Pg. 70 4.3.b PROJECT NUMBERS (By Funding) Project Engineering Accounting Project Funding Protect Title Number Number STR SR104/City Park Mid -Block Crossing c454 E4DB STR Sunset Walkway Improvements c354 E1DA STR Trackside Warning System c470 E5AA STR Train Trench - Concept c453 E4DA STR Transportation Plan Update c391 E2AA SWR 2013 Sanitary Sewer Pipe Rehabilitation c390 E2GB SWR 2013 Sewerline Replacement Project c398 E3GA SWR 2015 Sewerline Overlays i007 E5CC SWR 2015 Sewerline Replacement Project c441 E4GA SWR 2016 Sanitary Sewer Replacement Projects c469 E5GA SWR 2016 Sewerline Overlays i010 E6CC SWR 2017 Sanitary Sewer Replacement Project i013 E6GA SWR 2017 Sewerline Overlays i020 E7CC SWR 2018/19 Sewerline Replacement Project c492 E6GC SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB SWR Lake Ballinger Trunk Sewer Study s011 E5GB SWR Lift Station #1 Basin & Flow Study c461 E4GC UTILITIES Standard Details Updates solo E5NA UTILITIES Utility Rate Update s013 E6JA WTR 2014 Waterline Overlays c452 E4CC WTR 2015 Waterline Overlays c475 E5CB WTR 2015 Waterline Replacement Program c440 E4JB WTR 2016 Water Comp Plan Update c460 E4JC WTR 2016 Waterline Overlays i009 E6CB WTR 2016 Waterline Replacement Projects c468 E5JA WTR 2017 Waterline Overlays i019 E7CB WTR 2017 Waterline Replacement Projects i014 E6JB WTR 2018/19 Waterline Replacement Project c493 E6JC WTR 224th Waterline Relocation (2013) c418 E3JB WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 E5JB WTR Five Corners Reservoir Re -coating c473 E51KA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA WWTP WWTP Outfall Pipe Modifications c481 E5HA Q Revised 7/27/2017 Packet Pg. 71 5.1 City Council Agenda Item Meeting Date: 11/14/2017 Small Business Saturday Proclamation Staff Lead: Mayor Earling Department: Mayor's Office Preparer: Carolyn LaFave Background/History The first Small Business Saturday took place in Roslindale Village, Massachusetts on November 27, 2010. Observed on the first Saturday after Thanksgiving, in between Black Friday and Cyber Monday, Small Business Saturday encourages holiday shoppers to patronize brick and mortar businesses that are small and local. Staff Recommendation Narrative Since its inception in 2010, Small Business Saturday, the Saturday after Thanksgiving, has become the biggest sales day of the year for many small companies. For the big day last year, an estimated 112 million Americans shopped at small businesses and independent restaurants, spending about $15.4 billion. That's about one-third of the American public buying at small businesses and a whole lot of cash infused into local economies. This Small Business Saturday choose to spend your money at local small businesses and tell your friends to do the same. Attachments: Small_Business_Saturday_2017 Packet Pg. 72 O lirarfamatilan 4City of Edmonds * Office of the Mayor S�kOP ALL Small Business Saturday WHEREAS: the government of Edmonds, Washington, celebrates our local small businesses and the contributions they make to our local economy and community; and WHEREAS: according to the United States Small Business Administration, there are currently 28.8 million small businesses in the United States, representing 99.7 percent of all businesses with employees in the United States, and responsible for 63 percent of net new jobs created over the past 20 years; and WHEREAS: small businesses employ 48 percent of the employees in the private sector in the United States; and WHEREAS: on average, 33 percent of consumers' holiday shopping will be done at small, independently -owned retailers and restaurants; and WHEREAS: 91 percent of all consumers believe that supporting small, independently -owned restaurants and bars is important; and WHEREAS: 76 percent of consumers plan to go to one or more small businesses as part of their holiday shopping; and WHEREAS: Edmonds, Washington, supports our local businesses that create jobs, boost our local economy and preserve our neighborhoods; and WHEREAS: advocacy groups, as well as public and private organizations across the country have endorsed the Saturday after Thanksgiving as Small Business Saturday; NOW, THEREFORE, I, David O. Earling, Mayor of Edmonds, do hereby proclaim, November 25, 2017 as: Small Business Saturday And urge the residents of our community, and communities across the country, to support small businesses and merchants on Small Business Saturday �hcl throughout the year. Dave Earling, Mayor November 14, 2017 Packet Pg. 73 1 5.2 City Council Agenda Item Meeting Date: 11/14/2017 Presentations by Edmonds Marsh Study Consultant Finalists Staff Lead: Council Department: Development Services Preparer: Diane Cunningham Background/History The City Council determined this year to commission a site -specific, planning -level scientific study of the Edmonds Marsh. A Request for Proposals (RFP) was issued, with proposals due August 15, 2017. (See attached RFP.) The RFP did not state a budget amount because the City Council wanted to understand the options before finalizing an exact project scope and budget amount. Five proposals were received. Copies of all proposals were provided to the full City Council. Meanwhile, City Council President Tom Mesaros had appointed a committee ("Committee") of two Council members (Diane Buckshnis and Mike Nelson), plus himself, to review the proposals, conduct interviews, and make recommendations to the full Council. Two staff members and the City Attorney assisted with the effort. In two public meetings this fall, the Committee interviewed four consultant teams (two teams per meeting). The Committee also asked some of the teams for follow-up information. An additional public meeting was held (noticed as a special Council meeting), at which the Committee discussed the proposals and decided to recommend two consultant teams for the full City Council to interview. The two leading consultant teams were the Watershed Company and Windward. At a subsequent meeting, the City Council concurred on having the two teams make presentations and respond to Council questions at a public meeting. After checking with the two finalists, a date of November 14 was set for the presentations. Staff Recommendation Decide on next steps for: (a) selecting a consultant; (b) clarifying the scope of the project; and (c) negotiating a professional services agreement. Narrative Two consultant teams - Windward and the Watershed Company - will separately present information and respond to Council questions about their qualifications and approach to the project. The Council may discuss the information and determine the next steps in selecting the preferred consultant, clarifying the project scope, and negotiating a professional services agreement. Attachments: Exhibit 1: RFP for Marsh 06.13.19 Packet Pg. 74 5.2.a 6/19/17 Request for Proposals (RFP) For a Site -Specific, Planning -Level Scientific Study Of the Edmonds Marsh Summary The City of Edmonds is seeking to obtain a site -specific, planning -level, scientific study of the Edmonds Marsh. To be considered for this project, interested firms must submit a proposal to the City by August 15 at 4:00 pm. Purpose The study should inform the City about the existing ecological conditions of the Edmonds Marsh and its wildlife, along with the range of buffer widths and restoration approaches necessary to preserve and enhance the health of the Edmonds Marsh into the future. The study results are to serve as an ecological baseline for evaluating future activities that may affect the Edmonds Marsh and augment the City's prior Shoreline Inventory and Assessments to help inform the 2019 Shoreline Management Program update. Principles ➢ Be based on best available science ➢ Be based on site -specific context ➢ Aim at identifying properly functioning ecological conditions ➢ Provide planning -level analysis. Qualifications To be considered for this project, a qualifying firm must have scientific expertise, including field experience in wetland and wildlife science. The firm should also have experience in analyzing data associated with water quality, stormwater, and wildlife habitat. Project area The Edmonds Marsh encompasses approximately 28 acres and is located near the Edmonds waterfront. See attached map and background description. (Map attached.) Project description The project is expected to include the following "required components" and may include one or more "optional components". Project responders must address at least the four required components. Packet Pg. 75 5.2.a Component 1: Baseline Analysis (Requiredl The baseline project will assess the broad ecological functions of the existing Marsh, including but not limited to its: (1) biogeochemical functions (related to trapping and transforming chemicals, for example, to improve water quality in the watershed); (2) hydrologic functions (related to water flow and stormwater mamagement) to maintain the water regime in a watershed, for example, to absorb stormwater runoff); and (3) food web and habitat functions. These functions should be evaluated as the baseline, as well as in the context of properly functioning conditions. Component 2: Evaluation of site -specific buffers for ecological functions (Required). The study will evaluate the range of buffer widths that will ensure effective site -specific buffer functions for: (1) removing sediment; (2) removing excess nutrients, 3) removing toxics, 4) influencing the microclimate, 5) screening adjacent disturbances to wildlife (including noise and light), 6) maintaining habitat connectivity, and 7) maintaining habitat critical for the life needs of wildlife that utilize the Edmonds Marsh including a) refuge/shelter, b) feeding, c) breeding, and d) distancing wildlife sensitive to human activities. Each of the buffer functions should be evaluated using current scientific literature on both the current conditions and for properly functioning ecological conditions of the Edmonds Marsh (whereas "properly" functioning, in this context, would apply to: 1) the current environment, 2) the sustaining environment and 3) enhancement of the environment at different levels). Component 3: 2019 SMP Update Information (Required). This component would provide information to help update the City's Shoreline Management Program (SMP) in 2019: The next deadline for updating the City's SMP is in 2019. Because the City recently prepared a major update to its SMP, the 2019 update will probably be limited and will particularly focus on adding relevant new information about the Marsh to the: (a)shoreline inventory and characterization section; and (b) restoration plan. [Note: The City is replacing its existing SMP with a major new 2017 update for 2017. The major update includes the Edmonds Marsh as a shoreline of the State. The latest versionhas been approved by the state Department of Ecology and adopted by the City Council. The new SMP can be viewed at: http://www.edmondswa.gov/shoreline-master-program.html. The 2019 update is expected to be more minor in scope. Component 4: Willow Creek Daylighting Impacts (Required) Analyze how the daylighting of Willow Creek may alter the Marsh's environmental functions and conditions and how that may affect the location and ranges of buffer widths that are necessary for the protection and Packet Pg. 76 5.2.a maintenance of ecological functions. Note: Daylighting Willow Creek is a project the City has been planning for years to improve salmon habitat. Component 5: Vegetation Enhancement Project Impacts (Optional) Analyze how certain volunteer enhancement projects may affect the Marsh's environmental functions and conditions and how that may affect the location and ranges of buffer widths that are necessary for the protection and maintenance of ecological functions. Component 6: Tidal Channels Impacts (Optional Analyze how the excavation of tidal channels to extend tidal flow within the Marsh (including the portion known as Shellbarger Marsh on the east side of Highway 104) would affect the Marsh's environmental functions and conditions and how that may affect the location and ranges of buffer widths that are necessary for the protection and maintenance of ecological functions. Component 7: Impacts of Cleaning Out SR-104 Culverts (Optionall Analyze how the the cleaning out of SR-104 culverts that empty into the Marsh would affect the Marsh's ecological functions and conditions. Component 8: Dayton Street Pump Station Impacts (Optional). A new Dayton Street Pump Station is planned for construction in 2018 to reduce or eliminate storm event flooding at the highway 104 and Dayton Street intersection. Analyze how the new system may affect the Marsh's current ecological functions and how that may affect the location and ranges of buffer widths that are necessary for the protection and maintenance of ecological functions. Component 9: Preparation for a Long -Term Watershed Management Study 0 tional This component would identify a scope and process, with options and recommendations, for developing a watershed management study and strategy. It would focus on the Edmonds Marsh and the Shellabarger/Willow Creek basins and address such questions as: What should be the watershed planning goals and key topics? Who should be involved in developing or implementing a strategy? What is the best process to use in getting public consensus and in making effective choices to improve conditions, especially for fish habitat? (Note: This component would not include actual development of the study/strategy but, rather, the steps, scope, stakeholders, and decisions necessary to launch such an effort in the near future.) Proposal Requirements A responding proposal to this request should: A. Identify the project manager and the team members that would be involved in the project, along with their expertise and experience Packet Pg. 77 5.2.a B. Address how the team would approach conducting Component 1 (the baseline analysis) C. Address how the team would approach required Components 2, 3, and 4 D. Address how the team would approach one or more of the optional components (i.e., Component 5, 6, 7, 8, or 9) E. Indicate project deliverables for each required component (and, to the extent desired, for each optional component) F. Develop a separate timeline and budget for each of the following required components: (1) Baseline analysis; (2) Buffer evaluation; (3) SMP update information; and (4) Willow Creek daylighting impacts. G. Develop a preliminary (estimated) budget and timeline for any optional components that the consultant chooses to address under (D) above. H. Discuss similar studies the team has undertaken and how the team or its members were involved. I. Identify at least three references, including contact information, from other relevant projects the team or team members have worked on. Project coordination The consultant selected for this project will communicate directly with the City's task force to keep the City informed of progress and identify issues that may need further attention or guidance. Background The Edmonds Marsh is a 28-acre remnant of a historically much larger barrier estuary and marsh complex located immediately south of downtown Edmonds, WA. It is the last remaining barrier estuary salt marsh of its size on the mainland side of the Central Puget Sound basin, a very populated portion of Washington state. The City owns the Marsh and is committed to protecting and enhancing its functions and values. Two spring -fed, freshwater tributaries feed into Edmonds Marsh- Willow Creek (393-acre basin) and Shellabarger Creek (378-acre basin). Feasibility studies and conceptual designs have been completed for various topics related to the project. Some of these studies considered several alternatives and cost/benefit analysis to determine the recommended actions to move forward. These include: design alternatives for daylighting Willow Creek and marsh improvements, as well as a flood analysis of the downtown core (Dayton Street and SR 104 Storm Drainage Alternatives Study, SAIC, 2013) and additional stormwater analysis of the surrounding watershed. Immediate next steps are expected to include negotiations with stakeholders, including WSDOT-Ferries Division, as it pertains to land acquisition necessary to daylight the Willow Creek channel to Puget Sound. (See "Potential Resources" section below for more information.) Overview of the Willow Creek daylighting aspect of this project: The current outlet of the marsh is via a combination of a narrow ditch and a 1,600' long system of buried pipes and vaults that empties into Puget Sound at approximately -8.0' below MLLW. A flap tide gate is present mid -way along the pipe Packet Pg. 78 5.2.a outfall system, which is closed during winter months (mid -October through mid - March) limiting tidal inflow. This existing system is a nearly complete fish access barrier. In addition, years of altered hydrology and undersized culverts under State Highway 104 severely impacts the movement of freshwater from the two creeks into the marsh and results in frequent flooding of the Dayton St/SR-104 intersection (including WSDOT Ferries loading lanes), impacting emergency access to the Edmonds waterfront. Potential Resources A. The City has numerous documents for use as needed. These include but are not limited to: Dayton & SR 104 Flood Reduction Studies: o http://www.edmondswa.L-ov/images/COE/Government/Department s/Public Works/Stormwater Utility_/pdf/Dayton SR 104 Drainage Al ternatives Final 08-16-13.pdf o http://www.edmondswa.gov/images/COE/Government/Department s/Public Works/Stormwater Utility /pdf/Final Report Dayton Pump Station 06-1-15.pdf Willow Creek Daylighting: 2013 Study o http://www.edmondswa.gov/images/COE/Government/Department s/Public Works/Stormwater Utility_/pdf/Final%20 Early Feasiblity WillowCreekDaylighting.pdf 2015 Study+ appendices o http://www.edmondswa.gov/images/COE/01. FINAL FEAS WILLO W-CRK-FINAL2-RPT.12df o http://www.edmondswa.gov/images/COE/02. FINAL FEAS WILLO W-CRK-FINAL-WILLOW-CRK-APP A-D.pdf o http://www.edmondswa.gov/images/COE/03. FINAL FEAS WILLO W-CRK-FINAL-WILLOW-CRK APP E I.pdf o http://www.edmondswa.gov/images/COE/04. FINAL FEAS WILLO W-CRK-FINAL-WILLOW-CRK APP J-M.pdf o http://www.edmondswa.gov/images/COE/05. FINAL FEAS WILLO W-CRK-FINAL-WILLOW-CRK APP N-O.pdf City of Edmonds Comprehensive Plan o http://www.edmondswa.gov/2011-07-27-22-31-431comprehensive- plan.html. B. Examples of scientific literature resources include but are not limited to: o Boyd, Lynn. 2001. Wildlife Use of Wetland Buffer Zones and their Protection under the Massachusetts Wetland Protection Act. Department of Natural Resources Conservation, University of Massachusetts. 30 pp plus appendices. o Castelle, Andrew J., Catherine Conolly, Michael Emers, Eric D. Metz, Susan Packet Pg. 79 5.2.a Meyer, Michael Witter, Susan Mauermann, Terrell Erickson and Sarah S. Cooke. 1992. Wetland buffers: use and effectiveness. Washington State Department of Ecology, Shorelines and Coastal Zone Management Program. Olympia, WA. Pub. No. 92-10. o McMillan, Andrew. 2000. The science of wetland buffers and its implication for management of wetlands. Master of Environmental Studies thesis. The Evergreen State College, August 2000. 116 pp including graphical appendices. o Glover, H.K., M.A. Weston, G.S. Maguire, K.K. Miller, and B.A. Chritie. 2011. Towards ecologically meaningful and socially acceptable buffers: Response distances of shorebirds in Victoria, Australia, to human disturbance. Landscape and Urban Planning 103(3-4):326-334. o Smith, L. A. and P. ChowFraser. 2010. Impacts of adjacent land use and isolation on marsh bird communities. Environmental Management 45: 1040- 1051. C. Other resources may include locally collected information, such as but not limited to: o Bird sighting data from web -based "E-Bird" reporting o Lists of wildlife observed in Edmonds Marsh from local residents o Water quality data from Edmonds Stream Team D. Additional resources may include information about treaty rights of all tribes as related to the watershed. Submittal Information Any interested consultants are encouraged to submit their contact information to the City's central contact person (see below) as soon as possible. The central contact will confirm he has received the consultant's information. Then any new information the City has about the RFP can be sent to those parties. Responses to the RFP should be in easy -to -read format with seven hard copies plus an electronic copy submitted by the due date. Each RFP response should be limited to 30 total pages (or 15-double-sided pages). Shorter responses are welcome. Submittals should be made to the City's central contact (see below). The City's central contact person for this project is: Andrew Pierce/ City Council Legislative Assistant. (The City's back-up in case of emergency is Diane Cunningham/ Planning Division Administrative Assistant.) Address: 121 Fifth Avenue North/ Edmonds WA 98020 Andrew's email is: Andrew.pierceRedmondswa.gov. (The email address of the back-up contact person is: diane.cunningham(@edmondswa.gov.) Packet Pg. 80 5.2.a RFP inquiries Inquiries about this RFP may be submitted via email to the City's central contact person, Andrew Pierce, at: Andrew.pierce(@edmondswa.gov. (In case of unexpected absence, the City's back-up contact is: diane.cunninghamPedmondswa.gov//.) For any questions provided to the City, answers will be circulated to each consultant who has submitted her/his contact information. Selection Criteria ❑ Professional education and expertise in wetland and wildlife sciences ❑ Experience in developing site -specific scientific studies ❑ Manager's qualifications and experience in managing projects ❑ Approach to baseline study ❑ Budget for baseline study ❑ Proposal's clarity and its consistency with RFP requirements Selection process Based on the submitted proposals, interviews, and reference checks related to the RFP criteria, a finalist will be selected by the City Council and negotiations initiated to finalize the project scope, timeline and budget for inclusion in a professional services agreement. Other Information The budget for this project has not yet been established but will be determined by the City Council at a later date. The City is committed to equal opportunities and non-discrimination in the selection of consultants and in the implementation of work sponsored by the City. The City reserves the right to cancel or amend this RFP and notify any respondents as soon as possible. Any respondents not selected by the City will be notified as soon as practical. Packet Pg. 81 5.3 City Council Agenda Item Meeting Date: 11/14/2017 2018 Budget Presentations Staff Lead: Scott James Department: Administrative Services Preparer: Scott James Department Budget Presentations with Council Questions and Answers After Each Presentation. Staff Recommendation N/A Narrative Mayor submitted his recommended 2018 Budget to the Council on October 10th. Departments present their budget requests for Council review and consideration of the Budget and possible amendments that will result in an adopted 2018 Edmonds City Budget. The 2018 Proposed Budget is available online at: http://www.edmondswa.gov/images/COE/Government/Departments/Administrative_Services/Finance/ Budget/2018/2018_Proposed_Budget. pdf The 2018 Budget Presentations are scheduled as follows: October 24th: Public Works Utilities, Street, Public Works Administration, Facilities Maintenance, Equipment Rental and Engineering. November 6th: 1. Police Department; 2. Development Services; 3. Parks; 4. Human Resources; 4. City Attorney and 5. Municipal Court. November 14th: 1. Economic Development; 2. City Clerk; 3. Mayor's Office, Council; 4. Finance & Information Services and 5. Non -departmental. 6. Revenue Sources. November 14th: Public Hearing on the Proposed 2018 Budget and Public Comment. November 14th: Public Hearing on Property Tax Resolution and Ordinance Adoption and Public Comment. November 21st: Public Hearing on the Proposed 2018 Budget and Public Comment. Packet Pg. 82 5.3 November 21st: 2018 Budget Council Discussion, Deliberation and Potential Adoption of the 2018 Budget. November 28th: 2018 Budget Review and Adoption of the 2018 Budget (if necessary). December 5th: 2018 Budget Review and Adoption of the 2018 Budget (if necessary). Attachments: 11.14.17 Budget Presentations Packet Pg. 83 Economic Development/Community Services 2018 Budget 2017 Accomplishments Community Services o Worked with Diversity Commission on ambitious Work Plan including Youth Forum, World Cafe, Fourth of July parade, film series, grants program, incident responses, development of work plan, etc. o Together with services of Carolyn Douglas as part-time public information officer/press relations coordinator, we have created a substantial, continuous public/media presence leading to regional press coverage, increased and regular social media activity, etc. 2017 Accomplishments Community Services o Managed lobbying efforts in Olympia and DC on behalf of Edmonds interests — both legislative and funding o Collaborated with Public Works and our Olympia lobbyist in successfully securing funds for Phase II of the Edmonds Street Waterfront Connector project, and $1M for Highway 99 o Together with Public Works and Parks, completed Downtown Restroom project o Collaborated on Sustainable Cities Initiative projects (4th Avenue Arts Corridor, Green Business, Mobile App) 2017 Accomplishments Economic Development o Related to Tourism: ■ Launched new tourism website and promoted greater use and visibility of the arts/culture/events calendar ■ Enhanced tourism -promotional ad presence in the region — radio, print, digital — including largest -ever campaign for 2017 holiday season, in conjunction with Ed! ■ Collaborated with Port of Edmonds on digital ad campaign targeted for Denver metro next Spring, using whale -watching at the "hook" to drive visitors to Seattle/Edmonds (Port of Seattle grant + local monies) 2017 Accomplishments Economic Development o Initiated third season of Holiday Market o Together with Ed! have created substantially enhanced Holiday offerings/activities including holiday market, trolley, caroling contest, jazz/brass ensemble performances, dedicated holiday website, etc. o Provided more enhanced business -attraction advertising throughout region (Seattle Business magazine, Daily Journal of Commerce, 425 Business magazine, and KUOW radio) o Provided home -based business and small-business seminars, with multiple agency partners o Provided support to property owners and/or architects & developers on potential redevelopment projects, such as downtown hotel, Highway 99 area projects, etc. 2017 Accomplishments Economic Development o Convened ad hoc Downtown parking committee late 2016, leading to parking enhancements in early 2017 o Hosted Highway 99 Redevelopment Forum o Provided support to Economic Development Commission, including assistance with research, consideration and memos on such issues as: ■ Civic Park Master Plan, Highway 99 Subarea Plan, Affordable Housing, BD1 First Floor Height, Potential for City Facilities, etc. o Worked with Snohomish Co. Small Business Development Center to hire new staff, bring office hours to Edmonds, collaborate on initiatives VISIT EDMONDS Things to D❑ Stay Dine Shop Arts & Culture - and linger VISIT EDMONDS Thirtgsto Do Stay Dine Shop Arts & Culture - F, � - Things to ❑o in Edmc _- .� 'j Relax on the beach- Dive in our underwater park. Take a hike. r watching. Take in a show. Dinner and drinks. Shop downtow a here. Newsletter Arts & Culture Calent - s k *r it • a VISIT EDMON€JS Things co Do Stay Dine Shop Arts & Culture = s Shop in Edmonds Our vibrant and historic downtown has everything you're looking for. from boutiques to art galleries to jewelers. .4 ` VIV y � r,F Smart Smart Businesses Businesses Choose Choose Edmonds! Edmonds! Serious Serious business business in a relaxed in a relaxed & charming & charming locale locale THRIVE & THRIVE & SIMILE! SIMILE! Smart Businesses Chasse Edmonds! Serious business in a relaxed & charming locale THRIVE & SIMILE! Dinner and a Show in EDMONDS Feel tine beak in Edmonds. Theater. Symphony. Bands_ Ballet. Performing arts. are in full swing this fall. Take in a show. \nslt a gallery. v Dine downtown. It's an Edmonds kind of getaway. ka, ftftEdmonds.com Oro -- yti Annual Events F.. " IE• DeMiero Jazz Fest • Farmers Market • Edmonds Jazz Connection • Rotary Waterfront Festival • Edmonds Arts Festival • Fourth of July Parade & Fireworks Edmonds in Bloom — Garden Tour • Summer Concerts Taste of Edmonds "uget Sound Bird Fest • Edmonds Classic Car Show Edmonds Art Studio Tour • Write on the Sound Writers' Conference Children's Annual Halloween rick -or -Treat •Tree -Lighting Ceremony • Holiday Market Brochure funded by City of Edmonds lodging tax fund. Getting here.:. -. 'by car, regional rail, private boat w public marina moorage, or by WA.1j& Ferry. qprm 120 5th Ave N EO_n nds I WA 98020 N.a .info@visitedmonds.com 11.877.775.6935 sitEdmonds.com )MO Edmonds Holiday Market Saturdays 10 am - 3 pm November 4, 111 18 & December 2, 91 16 an 5th Avenue North in front of City Hall Woo- 1 ;.,. elf Irmo�- Holiday greenery + h 00 • ■ a • 4s • • ■ r: -.L . mow., �W Baked goods & sweets Produce, preserves, edibles • _ 6 a Specialty gift Sterns 2018 Challenges Community Services o Pursue Legislative agenda items, including future funding commitment for Edmonds Street Waterfront Connector to help leverage federal grant funding o Support the Diversity Commission and its 2018 Work Plan o Expand and enhance public outreach, communications and engagement efforts 2018 Challenges Economic Development o Support property owners in Downtown, Westgate, Hwy 99, and other business districts to assist with appropriate redevelopment o Continue to seek hotel for Downtown o Enhanced and expanded business -attraction advertising, including potentially foreign appeal in concert with EASC o Recruitment of new business/investment and retention/expansion of existing business o Pursue greater tourism -promotion opportunities (including new initiative with Port in Denver metro) 5.3.a �I�111�11■I.1�: 2017 2017YE 2018 Expenditures Approved Estimate Recmd Budget Budget Community $471 ,530 $4757720 $4907751 Services Economic $105,200 $104,920 $92,710 Development Total $ 576,730 $ 5809640 $ 5839461 %age Change 4% -12% 1% Packet Pg. 97 Decision Packages Community Services o DP #14 - $72,000 for federal lobbyist/strategist o DP #15 - $6,000 for Diversity Commission contracted staff services o DP #16 — $5,500 for Diversity Commission program support (increase of $1,500) Decision Packages Economic Development o No decision packages LTAC Tourism Promotion Program o Lodging tax revenues are used to fund the City's Tourism Promotion Program o Only permissible use of these funds per RCW o Revenues projected for 2018 are $115,000 (down slightly from 2017) o City's Tourism Promotion Program consists of: ■ Support and promotion of arts, culture and other events that attract visitors (25%) ■ General Marketing and promotion (ads, website, rack cards, etc.) (75%) 5.3.a �lronc $1119 VI 11 ■ mile] I'l to $2,000 - Cascade Symphony $1,200 - Art Studio Tour $1,500 - Sno-King Chorale $2,500 - DeMiero Jazz Fest $500 - Edmonds Arts Festival $1,600 - Phoenix Theater $7,500 - Write on the Sound 0 $2,600 - Olympic Ballet Theater $2,400 - Driftwood Players $2,000 - Art Walk $2,200 - Jazz Connection $2,500- Cascadia Art Museum $1,000 - Public art brochure Q Packet Pg. 101 Proposed 2017 Tourism Promotion Program - Use of Funds DP #49: General tourism promotion (75%): Professional Services ■ $8,000 —Printing/distribution of rack card ■ $1,500 —Promotion/support of Bird Fest ■ $6,400 —Support of Snohomish Co. Tourism Bureau ■ $2,500 —Edmonds Visitors Center ■ $20,000 —Contracted staff support for tourism promotion/website/arts-events calendar ■ $2,400 — Website hosting, technical support Proposed 2017 Tourism Promotion Program - Use of Funds General tourism promotion, cont'd: Advertising ■ $30,000 —General advertising ■ $12,500 —Advertising in ECA Season Brochure Miscellaneous ■ $250 —Miscellaneous, incl ad design work, photography Interfund Transfer ■ $4,000 —Promotion of Edmonds arts/culture events in Snohomish County Visitors Guide, CRAZE recreation guide and "Arts Access" (Snohomish Countywide) TOTAL - $87,550 Proposed 2017 � Tourism Promotion Program - Use of Funds General tourism promotion, cont'd: One-time expenditures from fund balance: ■ $1,000 —Enhanced advertising for 2017 Waterfront Festival grant ■ $1,000 —Enhanced advertising for 2017 Chamber Chowder Cook -Off ■ $1,000 —Taste of Edmonds advertising TOTAL - $3,000 5.3.a C t N 1 if 5a iCo r y O IL Nrk r Packet Pg. 105 5.3.a N C O cC C N N d L Q_ s Off ice O r O N a+ C N E t V fC a+ Q Packet Pg. 106 2017 Accomplishments ■ Renegotiated Fire District 1 contract ■ Olympia success o $700,000 to move Edmonds Street Waterfront Connector project forwa rd o With impending Capital Budget passage • $391,000 Frances Anderson roof • $500,000 for Waterfront project 11 $100,000 for Hwy 99 Packet Pg. 107 2017 Accomplishments (cont.) ■ Total Parks, Public Works & Engineering grants - $8,305,699 ■ Operating revenues are $325,000 higher than 2016 ■ Maintained strong financial strength ■ Successful conclusion of Police labor negotiations ■ Road surfacing of 8.6 lane miles Packet Pg. 108 5.3.a I I WMA iTi we $ 9, 000, 000 $810001000 $7,000,000 $ 6, 000, 000 $ 5, 000, 000 $410001000 $ 3, 000, 000 $ 2, 000, 000 $110001000 $0 Grant Revenues 7J631929 31920,9J1 2085,121 2013 2014 2015 I 813051699 2016 2017 a Packet Pg. 109 Challenges ■ Maintain Edmonds long-term financial strength ■ Continue progress on major projects ii Waterfront Access projects and Highway 99 ■ Funding for Civic Park ■ Continue progress on infrastructure needs such as: road resurfacing and water, sewer and stormwater projects ■ Continue seeking grants ■ Conclusion of three labor group negotiations Packet Pg. 110 5.3.a E p nditu Total ri 017 udget -IM■ 2761700 017 Y Eti mart 2761900 rl 01 Recomm. 2971088 Kcussion Q Packet Pg. 111 Questions7 ? Packet Pg. 112 Finance & Information Services Department 2018 Budget 2017 Accomplishments ❑ Received GFOA's Certificate of Achievement for Excellence in Financial Reporting Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting Presented to City of Edmonds Washington For its Comprehensive Annual Financial Report for the Fiscal Year Ended December 31, 2015 Packet Pg. 114 2017 Accomplishments ❑ Received A Clean Audit for 201 ❑Submitted 2016 CAFR to GFOA Packet Pg. 115 5.3.a ljrAFffA!Tkww9 �� • [noiiT: N C O C O N d L Q. M� W 00 r O N 2016 PAFR POPULAR ANNUAL FINANCIAL REPORT CITY OF EDMONDS WASHINGTON Packet Pg. 116 5.3.a ■ I I VAeriTiii $335,926 $163,214 $74,830 1 I $579,799 $423,816 0,\b 2�1� .L o�3�ti S Packet Pg. 117 Challenges ❑ Develop Long-range Financial Plan ❑ Review Financial Polices Packet Pg. 118 5.3.a Expenditures Total 2017 2017 YE Budget Estimate 1,049,560 1,046,710 r, 2018 Reco m m . Discussior y 1,237,786 New Staff Membi Q Packet Pg. 119 5.3.a I r: 90 80 70 60 50 40 30 20 10 0 1984 1989 ision Package #8 or Accountant $1325030 Number of Pronoucements 85 1994 1999 2004 2009 2014 2019 Packet Pg. 120 5.3.a 4.0 3.5 3.0 2.5 2.0 1.5 1.0 0.5 0.0 Decision Package #8 Senior Accountant $1325030 5 Year Average of New Pronouncements 3.0 3.2 2.2 2.2 3.6 1984-89 1990-95 1996-2000 2001-06 2007-11 2012-16 Packet Pg. 121 Questions7 ? Packet Pg. 122 5.3.a 91919r.1119 r7r'IL■■rrI I] F64fl 0.-f r, ro, ro, Packet Pg. 123 5.3.a ►, Expenditures Discussion Budget Estimate Rorer m-,., Information Services 890,430 889,890 1,135,113 DI' 13,119,120,121 Packet Pg. 124 Information Systems Decision Packages ❑ Decision Package #13: ($1,040) change in equipment rental rate ❑ Decision Package #119: $18,800 Hardware & Softwar maintenance ❑ Decision Package #120: $253,000 phone system replacement ❑ Decision Package #121: $24,000 Server memory upgrade ❑ $56,000 was in IT Capital Fund, but was reset at beginning of budget process. This decreases fund balance. Move to small equipment account from capital account Packet Pg. 125 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 B Fund Balance $1 2017 2018 2019 2020 2021 2022 2023 2024 Questions7 ? Packet Pg. 127 5.3.a inmDen;; tie�:�7Ti ri n ■ Packet Pg. 128 Non -Departmental Purpose ❑ Non -Departmental is used to segregate all costs not directly identifiable to departments and those expenditures and services that are required by law or contract that are beneficial to all citizens ❑ The Finance Department provides oversight to the Non -Departmental budget Packet Pg. 129 5.3.a 2017 2017 YE 2018 Expenditures Discussion _AL. BudgA Estimate _Recomm.. Liability & Property Ins. 609,550 [ire District Contract 13,000 Prisoner Care 620,000 [NOCON1W 1,028,7001W Debt Service 40,080 terfund Transfers 65,200 Other ND Expenditures 1,588,915 Fotal�� 12,665,4 624,530 7,906,3911- 624,530 Small Increase W678 204 Approx 3 7% increase • W r- 600,000 620,000 Booking & Housing 9771270 1,026,130 Approx. 4.8% increase y 40,080 21,660 Small Reduction 1,065,200 209,3= Review Late —lnik= 1,406,210 2,460,557 Questions - contact ME r r 12,619,680 13,640,447 r E a Packet Pg. 130 Fire District 2018 Contract ❑ We estimate that the City will pay Fire District 1 $7,378,718 for 2017 services ❑ 2017 Total Paid to FD1 is estimated $7,906,390 ❑ The 2018 Proposed Budget includes a base payment of $7,678,390, a 4.1 % increase for services Packet Pg. 131 Primary Budget Changes lnlcud� ❑ $250,000 - Council Contingency to fund Council priorities ❑ Decision Package #10: ($76,210) ❑ Decision Package #66: $300,000 for Street Preservation ❑ Transfer $760,000 to the Contingency Fund Reserves ❑ Reserving $2 million for Civic Field Other Finance Managed Funds ❑ Finance is responsible for the budgets of several other small funds: ❑ LEOFF Medical ❑ Risk Management ❑ Contingency Reserve ❑ Employee Parking ❑ LID and Debt Service Funds ❑ Fireman's Pension Questions? 5.3.a 2018 B d ge Cit V of Edmonds R venue Overview Packet Pg. 135 ai / "'? c i S 911 5.3.a O ➢ The economic prospect for Edmonds will continue d to be strong, barring some major incident a 00 V_ m ➢ 2018 operating revenues see only 0.5% growth _ over 20170 ➢ Increasing property values d a` ➢ Future budgets may become more challenging as m r revenue growth slows r r ➢ City will have to look for either new on -going revenues or on -going expenditure savings a Packet Pg. 136 5.3.a Economic Environment "'?C. i S 91, ➢ The Puget Sound economy continues to be one of the healthiest in the country ➢ Home values continue to increase and housing sales remain healthy ➢ For 2018, we anticipate modest growth now and moderating further over the next few years Packet Pg. 137 5.3.a Seattle marks a full year as America's hottest housing 111 n iv itet, w 1 b no end In sight QWi,aiWA11► liu1)UN1ii•41 R`V tilt' SO-41itit' TillICS ull 044011el' 3 1, 2617 y Seattle tops the nation in horse -price growth 14 10 N. X 2 el]L A S 0 N D J 2016 2017 Source: SO/Case-Shiller Home Price Indices 13. Q F M A M J I A THE SEATTLE I Packet Pg. 138 5.3.a N C Unemployment Rates 12.0 10.0 8.0 6.0 4.0 2.0 0.0 I ^ ♦ r r 1111V I I iow Mv � I zMM�MOM-M",,__ � l� l� 00 00 d� d1 O O �-- ^� N N M M kn kn ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti E t u 2 r Greater Seattle -Washington -United States! Q Packet Pg. 139 5.3.a Washington State Unemployment by County September 201 o ou my u nem pi oym ent rates not season a I ly ad ju steel :w Q d Whatcom a` San Juan5% 3-5% Okanogan .� °1 5kaglk Island•° 0 0 h Chelan c 3-4% DougLm King UFkCGln Spoka na 3.9% �,6°la 4.6% d .. Grant a 43° Pierce 4.3% elms rhu�nftn �4h itma n � m Frankli n ' Yakima 4.6% 4 4.5% lumbia Banton YYaIla Walla 4� Awtln 4.6% 4 3.6% � E Wah fi lakub m #r14 Klickitat 4-4% Q --r �--'- -- 4.0°� or less 4.1%Sc50% 5.1% to 5.0% 6.1% or9realer Packet Pg. 140 100% 90% 80% 70% 60% 5 0% 40% 3 0% 20% 10% 0% O Revenues Trend Analysis (wi rww-%) Comparison of Revenues by Type FY 2014 - FY 2018 O 2014 2015 2016 2017 YE 2018 Estimate Budget Other Financing Transfers - In ❑ Miscellaneous • Fines and Penalties ❑ Charges for Services • Intergovernmental • Licenses and Permits • Taxes Packet Pg. 141 5.3.a Revenues Trend Analysis (All Funds) Comparison of Revenues by Type FY 2014 - FY 2018 100 % 90% 80% 70% 60% N C m 00 Other Financing 0 N 0 Transfers - In oMiscellaneous a El Fines and Penalties m 0 Charges for Service o Intergovernmental r 0 Licenses and Perm i M U 2 El Taxes a Packet Pg. 142 Revenues Trend Analysis (All Funds) Revenues 2014 2015 2016 2017 YE Estimate 2018 Budget Taxes $ 2917811498 $ 3212521221 $ 32,867,982 $ 32,353,140 $ 32,536,18( Licenses and Permits $ 2,223,713 $ 2,169,852 $ 2,313,903 $ 2,393,850 $ 2,296,85( Intergovernmental $ 54485527 $ 8,769,947 $ 7,6311403 $ 81553,069 $ 5,99%1 E Charges for Services $ 24,099,617 $ 25,200,143 $ 27,306,696 $ 30,699,120 $ 32,4301541 Fines and Penalties $ 563,768 $ 535,834 $ 522,803 $ 441,023 $ 435,81 Miscellaneous $ 4,5619967 $ 4,714,757 $ 5,1651615 $ 418511693 $ 31717,87( Transfers - In $ 4,031,633 $ 31357,683 $ 31778,903 $ 4,583,510 $ 4,642141, Other Financing $ 2,763,314 $ - $ 838,526 $ - $ - Total 1 $ 73,474,037 $ 77,000,437 $ 80,425,830 $ 83,875,405 $ 82,058,81' m Taxes 41% 42% 41% 39% 40� Licenses and Permits 3% 3% 3% 3% Y r Intergovernmental 7% 11% 9% 10% 7 Charges for Services 33% 33% 34% 37% 40: U Fines and Penalties 1% 1% 1% 1% 1° a Miscellaneous 6% 6% 6% 6% 5� Transfers - In 5% 4% 5% 5% 6f Other Financing 4% 0% 1% 0% 0% Total 100% 100% 100% 100% Packet Pg.143 MiscelIan eous,4.53% Fines and Penalties Charges for Services, -I-xr4evenues by Type Tra nsfers - I n, 5.66 % 1 ki.. (All Funds) Intergovernmental, 2.80% 7.31% ermits, Packet Pg. 144 `U. 1 O General Funds Special Revenue Funds Debt Service Funds Capital Funds Enterprise Funds Internal Service Funds Firemen's Pension Fund TOTAL BUDGET 0 Expenditure Comparison (All Funds) to C O Change Change 2016 2017 2017 2018 18-17 18-17 L Q. Actuals Budget Estimate Budget Estimate Estimat( m 4210091282 41 J 001445 4016861478 431395,927 21709,449 6.6600 810121876 1416381459 12,2361578 117261031 7121280 7121280 210291137 219551000 384,070 0 N 917211549 (2,515,029)-20.55 o 7251150 121870 1.81 L 119821160 115981090 416.09 20,83300 40,316,967 3415621562 331878,102 (684,460) -1.98 m 110131436 217761430 2,724,530 217971378 721848 2.67 r 441705 721070 711260 751218 31958 5.55 2 7516691147 102,5711651 911377,758 921575,484 11197,726 1.31' a Packet Pg. 145 5.3.a Expenditure By Type (All Funds) Debt Service, 4.88 % —\ Capital Outlays, Intergovernmental, Transfers - Out, Salaries and Benefits, 31.97% Other Services and Charges, 19.79% N C O O C N N d IL m uppl ies, 4.74 a Packet Pg. 146 5.3.a 2017 - 2018 Comparison General Fund Revenues ➢ 2018 General Fund revenue estimates are projected to increase by 0.5% over 2017 Q Packet Pg. 147 100 % 60% 40% 2 0% 0% 0 Revenues Trend Analysis (General Fund) Comparison Of Revenues enue by Type FY014-FY01 2014 2015 2016 2017 YE Estimate 2018 Budget N C O Taxes N L Q_ iffilLi cens es and -� Permits 00 ©Intergovernmental 0 N N C O © Charges for S ervi ce: O N L Q_ ®Fines and Penalties m ®Miscellaneous r r a Transfers - In E M 2 a Other Financing Packet Pg. 148 Revenues Trend Analysis (General Fund) loc. I, 091, General Fund Revenues 2014 2015 2016 2017 YE Estimate 2018 Budget Taxes $ 279194,895 $ 28,7149539 $ 29,403,794 $ 29,374,390 $ 29,621,180 Licenses and Permits $ 29176493 $ 291329897 $ 2,2699313 $ 2,3519850 $ 2,255,850 Intergovernmental $ 766,365 $ 977,585 $ 1,261,998 $ 896,126 $ 872,536 Char es for Services $ 5,309,297 $ 5,150,816 $ 5,403,786 $ 5,081,599 $ 5,138,250 Fines and Penalties $ 5589427 $ 535,078 $ 522,051 $ 436,923 $ 431,735 Miscellaneous $ 4121890 $ 505,459 $ 4739171 $ 5289400 $ 550,770 Transfers - In $ - $ 822,175 $ 829695 $ 269300 $ 269300 Other FinancM* $ 29763,314 $ - $ 54%095 $ - $ - Total $ 391,181,681 $ 38,838,549 $ 39,965,902 $ 38,695,588 $ 38,8969621 N 0 :r m L IL r a� 3 m co 0 N N C O m d aL w m Taxes 69% 74% 74% 76% 76% Licenses and Permits 6% 5% 6% 6% 6% Intergovernmental 2% 3% 3% 2% 2% Charges for Services 14% 13% 14% 13% 13% Fines and Penalties 1% 1% 1% 1% 1% a Miscellaneous 1% 1% 1% 1% 1% Transfers - In 0% 2% 0% 0% 0% Other Financing 7% 0% 1% 0% 0% Total 100% 100% 100% 100% Packet Pg.149 5.3.a General Fund Key Revenues `U. 1 O 2017 2018 Revenue Variance YE Estimate Proposed Property Tax $1012081550 $1013671860 $1591310 1.6% EMS Levy Tax $3,95000 $4,027,540 $771540 2.0% Sales Tax $7,30000 $7,27500 ($25,000) -0.3% to C O cC C N to d L Q_ Discussion m includes 1% 0 " increas e fn C O ,_ includes 1% L increase Tax growth m stabilizing T r a+ C N E t V fC a+ Q Packet Pg. 150 5.3.a Property Tax Revenues w C d Total Assessed Value New Construction Regular Property Tax Revenue Year (AV) Assessment From New Construction 2018 $91118,23407 $3812661907 2017 $811771283J 80 $3%2771000 2016 $71369M27,390 $4315001982 2015 $6,775A5,646 $26,5671300 2014 $611021411,700 $20,6261738 2013 $5,545,23%847 $2%860,169 2012 $51794,644A5 $21,2701476 2011 $614331258,853 $18041460 2010 $6,955,482,717 $18,563,567 m $47, 8 t o $42,32 0 $64,01' N L a $42,74: , $36133, $49,59: $31,40 $24,2K a $22, _ Packet Pg. 151 $8,000,000 $7,500,000 $7,000,000 $6,500,000 $6,000,000 $5,500,000 $5,000,000 $4,500,000 $4,000,000 5.3.a Sales Revenues Tax 7,275,000 71300,000 6,811,908 6,905,124 5,976,940 4,852,373 5,007,511 5,429 060 4,468,237 4,425,996 4,690,244 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Estimate Budget a Packet Pg. 152 City Council, $405,919 Municipal Court, $1,105,852 5.3.a General Fund Expenditure.;, Police, $11,173,866 Non -Departmental, $13,640,447 Finance, $1,237,786 Community Services & Economic Dev., I$583,461 / City Attorney, $847,480 N C O Development Services, $2,902,901 L a Human Resources, -ate' $467,314 m Go Parks & Recreatioi N $4,356,100 O PublicWorks, :r .r N $514,048 a r as a� m Facilities Maintenanc ti $2,140,163 r .Engineering, $2,729,584 U Mayor's Office, $297,088 a City Clerk, $694,248 Packet Pg. 153 `U. 1 O $3,500,000 $3,000,000 $2,500,000 $2,000,000 $ L500,000 $1,000,000 MONO $118661320 2014 ,743, 2015 5.3.a REET Revenue' $2,588J24 2016 2017 2018 YE Estimate Budget a Packet Pg. 154 " L Questions? 5.3.a Q Packet Pg. 155 6.1 City Council Agenda Item Meeting Date: 11/14/2017 Public Hearing on the Proposed 2018 Budget Staff Lead: Scott James Department: Administrative Services Preparer: Scott James Open Public Hearing, Accept Public Comment and Continue Public Hearing to November 21st. Staff Recommendation After tonight's Public Hearing, make the following motion: Motion to continue the Public Hearing on the Proposed 2018 Budget to November 21st. Narrative Mayor submitted his recommended 2018 Budget to the Council on October 10th. Departments present their budget requests for Council review and consideration of the Budget and possible amendments that will result in an adopted 2018 Edmonds City Budget. The 2018 Proposed Budget is available online at: http://www.edmondswa.gov/images/COE/Government/Departments/Administrative_Services/Finance/ Budget/2018/2018_P roposed_Budget. pdf The 2018 Budget Presentations are scheduled as follows: October 24th: Public Works Utilities, Street, Public Works Administration, Facilities Maintenance, Equipment Rental and Engineering. November 6th: 1. Police Department; 2. Development Services; 3. Parks; 4. Human Resources; 4. City Attorney and 5. Municipal Court. November 14th: 1. Economic Development; 2. City Clerk; 3. Mayor's Office, Council; 4. Finance & Information Services and 5. Non -departmental. 6. Revenue Sources. November 14th: Public Hearing on the Proposed 2018 Budget and Public Comment. November 14th: Public Hearing on Property Tax Resolution and Ordinance Adoption and Public Comment. November 21st: Packet Pg. 156 6.1 Public Hearing on the Proposed 2018 Budget and Public Comment. November 21st: 2018 Budget Council Discussion, Deliberation and Potential Adoption of the 2018 Budget. November 28th: 2018 Budget Review and Adoption of the 2018 Budget (if necessary). December 5th: 2018 Budget Review and Adoption of the 2018 Budget (if necessary). Packet Pg. 157 6.2 City Council Agenda Item Meeting Date: 11/14/2017 2018 Public Hearing on the 2018 Property Tax Ordinance Staff Lead: Scott James Department: Administrative Services Preparer: Scott James Background/History Mayor Earling presented the Proposed 2018 Budget to City Council during their October 10th City Council meeting. On October 24th, the Public Works Department presented their 2018 budget requests to Council. On November 6th, Police Department, Development Services, Parks Department, Human Resources, and Municipal Court presented their 2018 budgets to Council. On November 14th, the Economic Development & Community Services, City Clerk, Mayor's Office, City Council, Finance & Information Services and Non -departmental presented their 2018 budgets to Council. Staff Recomendation: There is one recommendation for Council. The recommendation is for Council to make a motion to approve ordinance XXXX regarding the following property tax levy amounts: Regular Property Tax Levy increase of 1% EMS Property Tax Levy increase of 1.0% Narrative: On November 14, 2017, Council will hold a Public Hearing on the 2018 City Revenue Budget including Property Taxes. The items for this meeting include the following: 1) Staff presentation on property taxes 2) Open Public Hearing 3) Accept public comment 4) Council will be asked to approve the attached 2018 Property Tax Ordinance. The action item before Council is an ordinance authorizing the levy for collection of City Property Taxes. The levy amounts in the attached Ordinance are included in the 2018 Proposed Budget. The following narrative explains the levy amounts in the Ordinance. The recommended 2017 regular property tax levy for collection in 2018 is the amount levied in 2016 for collection in 2017, plus an increase of $102,190 which is a percentage increase of 1%, plus an increase equal to the amount allowed by one or more of the following; new construction, improvements to property, newly constructed wind turbines, any increase in the value of state assessed property, any annexations that have occurred and refunds made, for an estimated total levy of $10,378,930. The recommended 2017 EMS property tax levy for collection in 2018 is the amount levied in 2016 for collection in 2017, plus an increase of $39,700 which is a percentage increase of 1.0%, plus an increase equal to the amount allowed by one or more of the following; new construction, improvements to property, newly constructed wind turbines, any increase in the value of state assessed property, any annexations that have occurred and refunds made, for an estimated total levy of $4,040,700. Packet Pg. 158 s.2 Attachments: 2018 Property Tax Ordinance with 1% 2018 Property Tax Levy Presentation Packet Pg. 159 6.2.a ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, PROVIDING FOR THE ANNUAL TAX LEVY BY INCREASING THE REGULAR PROPERTY TAX LEVY AND THE EMS PROPERTY TAX LEVY BY THE CURRENT 101% LEVY LIMIT, THEREBY LEVYING AN ESTIMATED REGULAR PROPERTY TAX LEVY OF $10,378,930 AND AN EMS LEVY OF $4,040,700, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, the City Council and the City of Edmonds have properly given notice of the public hearing held on November 14, 2017, to consider the City's current expense budget for 2018, pursuant to RCW 84.55.120; and WHEREAS, the City Council in the course of considering the budget for 2018 have reviewed all sources of revenue and examined all anticipated expenses and obligations; and WHEREAS, the district's actual levy amount for the previous year was $10,218,549 for regular property levy, and $3,969,536 for EMS levy, and WHEREAS, the City Council hereby determines following public hearing that it is in the best interest of and necessary to meet the expenses and obligations of the City to increase the regular property levy by 1 %; and increase the Emergency Medical Services (EMS) levy by 1 %, and WHEREAS, the population of this district is greater than 10,000, and WHEREAS, the Snohomish County Assessor's Office has requested that all Snohomish County Taxing Districts submit their levy certifications to the county on the State Department of Revenue standardized form REV 64 0100; NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: 2018 Property Tax Ordinance Page 1 of 5 Packet Pg. 160 6.2.a Section 1. The limit factor for the regular levy to be collected in budget year 2018 shall be limited to the 101 %, or 100% plus inflation, whichever is lower of the highest amount of regular property taxes that could have been levied in the City in any year since 1985. Section 2. Regular Property Tax. The 2017 regular property tax levy for collection in 2018 is the amount levied in 2016 for collection in 2017, plus an increase of $102,190 which is a percentage increase of 1 %, plus an increase equal to the amount allowed by one or more of the following; new construction, improvements to property, newly constructed wind turbines, any increase in the value of state assessed property, any annexations that have occurred and refunds made, for an estimated total levy of $10,378,930. Section 3. Emergency Medical Services (EMS) property tax levy. The 2017 EMS property tax levy for collection in 2018 is the amount levied in 2016 for collection in 2017, plus an increase of $39,700 which is a percentage increase of 1 %, plus an increase equal to the amount allowed by one or more of the following; new construction, improvements to property, newly constructed wind turbines, any increase in the value of state assessed property, any annexations that have occurred and refunds made, for an estimated total levy of $4,040,700. Section 4. The levies contained in sections 2 through 3 are subject to amendment upon receipt of 2017 assessed valuation from Snohomish County. Section 5. Pursuant to the request by the Snohomish County Assessor's Office, the Finance Director is hereby authorized to submit to the Snohomish County Council certification of the hereby approved levies on the State Department of Revenue standardized form REV 64 0100 attached hereto as Exhibit A. Section 6. Severability. If any section, sentence, clause or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, 2018 Property Tax Ordinance Page 2 of 5 Packet Pg. 161 6.2.a such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 7. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. It is enacted on a vote of a majority plus one of the City Council. APPROVED: MAYOR, DAVID O. EARLING ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY, JEFFREY TARADAY BY CITY ATTORNEY, JEFFREY TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. 2018 Property Tax Ordinance Page 3 of 5 Packet Pg. 162 6.2.a SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the _ day of November, 2017, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, PROVIDING FOR THE ANNUAL TAX LEVY BY INCREASING THE REGULAR PROPERTY TAX LEVY AND THE EMS PROPERTY TAX LEVY BY THE CURRENT 101 % LEVY LIMIT, THEREBY LEVYING AN ESTIMATED REGULAR PROPERTY TAX LEVY OF $10,378,930 AND AN EMS LEVY OF $4,040,700, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this _ day of November, 2017. CITY CLERK, 2018 Property Tax Ordinance Page 4 of 5 Packet Pg. 163 6.2.a FDEPARTMENT OF REVENUE WASH{HGTOH STATE Exhibit A — Levy Certification Levy Certification M Submit this document to the county legislative authority on or before November 30 of the year preceding =a the year in which the levy amounts are to be collected and forward a copy to the assessor. O In accordance with RCW 84.52.020, I, Scott James, Finance Director, for the City of Edmonds, do hereby certify to the Snohomish County legislative authority that the Council of said district requests that the following levy amounts be collected in 2018 as provided in the district's budget, which was adopted following a public hearing on November 14, 2017. Regular Levy: $10,378,930 EMS Levy: $4,040,700 (Includes $4,820.26 for refunds) Signature Date 2018 Property Tax Ordinance Page 5 of 5 Packet Pg. 164 6.2.b Public Hearing on 2018 Budget Revenue Sources & Adoption of 2018 Property Tax Levy Overview of Tonight's 2018 Property Tax Agenda Presentation 1) Staff will share a presentation on property taxes 2) Open Public Hearing 3) Accept Public Comment 4) Council will be asked to approve the attached 2018 Regular Property Tax Levy and the EMS Property Tax Levy Ordinance 00 CD N L C O �L 00 CD C 0 M r- a. X R H O L r 0 N r C N E L V Q Packet Pg. 165 O 2018 Regular Property Tax Levy Item # 1 Staff Presentation ➢ 2018 Budget Includes 1 % Property Tax Increase ➢ Assessor Shows City of Edmonds Assessed Values Increasing 11. 1 (Increase in AV before adding in new construction) ➢ New Construction adds $38,266,907 Assessed Value Tm, 00 N 4) a r- O cc IL 00 0 N N L IL m J H _ 0 a 00 04 CD E a Packet Pg. 166 6.2.b 2018 Regular Property m Tax Calculation O Step 1: Start From Prior Year Levy Amount 2018 Regular Property Tax Calculation for the City of Edmonds Description Amount N 2017 Levy Amount $1092189549 0 Add New Construction N Add Allowance for Adjustments Add Refunds J 2018 Starting Point $1092189549 IT Add 1 % of 2017 Levy IL Total 2O18 Lev $1092189549 YN N Q Packet Pg. 167 2018 Regular Properyc�' Tax Calculation Step 2: Add Property Tax From New Construction 2018 Regular Property Tax Calculation for the City of Edmonds Description Amount 2017 Levy Amount $1092189549 Add New Construction $479819 Add Allowance for Adjustments Add Refunds 2018 Starting Point $10,2669368 Add 1 % of 2017 Levy Total 2018 Levy $10,266,368 Tm, 00 N 4) a r- O cc IL 0 N IL` J k c0 H O a 0 N C d E t V r+ Q Packet Pg. 168 O 2018 Regular Property Ind $c}� • cmTax Calculation.... O Step 3 : Add allowance for Assessor's Office Adjustments cc 2018 Regular Property Tax Calculation for the City of Edmonds Description Amount N 2017 Levy Amount $1092189549 Add New Construction $479819 y Add Allowance for Adjustments $109372 2018 Starting Point $1092769740 M Add 1 % of 2017 Levy Q O Total 2018 Levy $1092769740 IL 0 N C d E t V r+ Q Packet Pg. 169 O 2018 Regular Property Ind $c}� TaxCalculation •CD CD N Step 4: Add 1 % 0 a 2018 Regular Property Tax Calculation for the City of Edmonds Description Amount o 2017 Levy Amount $1092189549 N Add New Construction $479819 0 Add Allowance for Adjustments $109372 2018 Starting Point $1092769740 a ; J k M Add 1% of 2017 Levy $1029190 Total 2018 Levy $109378,930 0 IL 0 N C d E t V r+ Q Packet Pg. 170 $10,000,000,000 $9900090009000 $8,00090009000 $7,00090009000 $6,00090009000 $5,00090009000 $4900090009000 $3900090009000 $2,00090009000 $1,00090009000 $0 6.2.b Assessed Value History Ten Year Assessed Property Values History For the City 2009 2010 2011 2012 2013 2014 2015 2016 00 CD N L C O C1 C a 00 0 N C O m C d N d L a. J X R H O L a 0 N C N E L V O Q 2017 2018 Packet Pg. 171 $2.0000 $1.8000 $1.6000 $1.4000 $1.2000 $1.0000 $0.8000 $0.6000 $0.4000 $0.2000 $0.0000 6.2.b Tax Rate History City of Edmonds Regular Property Rate per $1,000 of Assessed Value History $1.76148784 $1.19990245 $1.1382 050 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 00 CD 4) L O �L a 00 r O N C 0 L a. J X R H d Q 0 Go 0 N C N E L V a Packet Pg. 172 2008 - 2018 EMS Tax Le Overview ➢ In 2008, Citizens voted to make the EMS Levy a Permanent $0.50 Levy During 2010 — 2013 we saw our Assessed Property Values decline During this span of time Edmonds AV dropped just over 31 EMS Levy cannot exceed $0.50 ➢ In a declining AV environment, the City's EMS Levy Revenue also declines Tm, 00 N 4) a r- O a 00 0 O N IL` m J _ 0 a 0 N C d E a Packet Pg. 173 Year 2009 - 2018 EMS Tax Levy�"continued Action 2009 $0.50 Permanent EMS Levy becomes effective EMS Levy $3,854,605 00 0 N N L C O C1 C �L V Levy Savings $0 CD 0 Packet Pg. 174 2009 - 2018 EMS Tax Levy�"continued Year Action 2009 $0.50 Permanent EMS Levy becomes effective 2010 Declining Assessed Values start 4 year skid EMS Levy $3,854,605 $3,477,741 Lost Levy Revenues $0 $37604 00 0 N N L C O �L 00 r O N C O M C d N d L a. J X R H d Q O L Q. r 0 N r C N E L V Q Packet Pg. 175 2009 - 2017 EMS Tax Levy'�" Year Action 2009 $0.50 Permanent EMS Levy becomes effective 2010 Declining Assessed Values start 4 year skid 2011 Levy Declines 2012 Levy Declines 2013 Levy Declines 2014 Levy Increases 2015 Levy Increases 2016 Levy Increases 2017 Levy Increase Exceeds 2009 Voted Amount Net Lost Levy RevenuesThrough 2017 continued CO T CD Lost Levy o EMS Levy Revenues $3185405 $0 $314771741 $3761864 $3,216,629 $637,976 N $25897X2 $957,283 $2,772,620 $1 A 1,985 $3M51,206 $803,399 $3,387,743 $46602 $31684,514 $170M91 $319695536 ($114,931) a $4X9,529 CO N E a Packet Pg. 176 2009 - 2018 EMS Tax Levy'�" Year Action 2009 $0.50 Permanent EMS Levy becomes effective 2010 Declining Assessed Values start 4 year skid 2011 Levy Declines 2012 Levy Declines 2013 Levy Declines 2014 Levy Increases 2015 Levy Increases 2016 Levy Increases 2017 Levy Increase Exceeds 2009 Voted Amount Net Lost Levy RevenuesThrough 2017 2018 Levy Increase Exceeds 2009 Voted Amount Net Lost Levy RevenuesThrough 2018 continued CD N Lost Levy o EMS Levy Revenues $3,85405 $0 $3,477,741 $3761864 $39216,629 $6371976 T N $29897,322 $9571283 $21772,620 $1011985 L $31051,206 $8031399 $3,3 87,743 $4661862 X $304,514 $170,091 $3,969,536 ($114,931) a $4,3791529 N $41040,700 ($186,095) 0 $4,1931434 A a Packet Pg. 177 "c. Y n' $0.60 $0.50 $0.50 $0.40 $0.30 $0.20 $0.10 $0.00 6.2.b Levy Rate History e II.J11 3 Levy nate per jOl,vvv ui tissesseu value nisw 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 C O M a Packet Pg. 178 6.2.b EMS Tax Levy Calculation Step 1: Start From Prior Year Levy Amount 2018 EMS Property Tax Calculation for the City of Edmonds Description Amount 2017 Levy Amount 31969,536 Add New Construction Add Allowance for Adjustments Add Refunds 2018 EMS Levy Starting Point $399699536 Add 1 % of 2017 Levy Total 2018 Levy $399699536 00 CD 4) a r- O �L cc d V IL 00 0 N 0 N L IL J 0 a W 0 N C d E t V r+ Q Packet Pg. 179 6.2.b EMS Tax Levy Calculation Step 2: Add Levy Tax From New Construction 2018 EMS Property Tax Calculation for the City of Edmonds Description Amount 2017 Levy Amount 31969,536 Add New Construction $189576 Add Allowance for Adjustments Add Refunds 2018 EMS Levy Starting Point $399889112 Add 1 % of 2017 Levy Total 2018 Levy $399889112 00 CD 4) a r- 0 �L cc d V IL 00 0 N 0 N L IL J 0 a W 0 N C d E t V r+ Q Packet Pg. 180 6.2.b EMS Tax Levy Calculation Step 3 : Add Allowance for Assessor's Office Adjustments 2018 EMS Property Tax Calculation for the City of Edmonds Description Amount 2017 Levy Amount 39969,536 Add New Construction $189576 Add Allowance for Adjustments $89068 Add Refunds 2018 EMS Levy Starting Point $399969180 Add 1 % of 2017 Levy Total 2018 Levy $399969180 CD 00 N 4) a r- O �L cc d V IL 00 0 N N L IL J 0 a 00 0 N C d E t V r+ Q Packet Pg. 181 6.2.b EMS Tax Levy Calculation Step 4: Add Refunds 2018 EMS Property Tax Calculation for the City of Edmonds Description Amount 2017 Levy Amount 39969,536 Add New Construction $189576 Add Allowance for Adjustments $89068 Add Refunds $49820 2018 EMS Levy Starting Point $490019000 Add 1 % of 2017 Levy Total 2018 Levy $490019000 CD 00 N 4) a r- O �L cc d V IL CO 0 N N L IL J 0 a 00 0 N C d E t V r+ Q Packet Pg. 182 6.2.b EMS Tax Levy Calculation Step 5: Add 1 % 2018 EMS Property Tax Calculation for the City of Edmonds Description Amount 2017 Levy Amount 31969,536 Add New Construction $189576 Add Allowance for Adjustments $89068 Add Refunds $49820 2018 EMS Levy Starting Point $490019000 Add 1 % of 2017 Levy $399700 Total 2018 Levy $490409700 CD 00 N 4) a r- O �L cc d V IL 00 0 N 0 N L IL J 0 a W 0 N C d E t V r+ Q Packet Pg. 183 6.2.b Impacts of Tax Increases ➢ 2017 Average Residence Value is $474,800 ➢ 1 %Regular Tax Levy Increase = $5.93 ➢ 1 %EMS Levy Tax Increase = $2.3 0 ➢ Average Residence would pay $8.23 in 2018 ➢ Or about $0.69 per month extra 00 T CD 4) a C O cc a 00 0 N C O r C N L IL J H 0 a 0 N C d E t V r+ Q Packet Pg. 184 6.2.b Public Hearing on 2018 Budget Revenue Sources & Adoption of 2018 Property Tax Levy �,C. 1 zsI Item #2: Open Public Hearing Item #3: Accept Public Comments Packet Pg. 185 Council Questions, Action & Motio 62.b Item # 4 Council Discussion & Questions 4) To Approve Ordinance No. XXXX Levying 1 Regular Property Tax Increase for 2018 and Levying 1.0% EMS Tax Increase. 00 Tm, 4) a O �L cc d V a 00 0 O N O L IL m J k c0 H O O L a 0 N C d E t V O r+ Q Packet Pg. 186 8.1 City Council Agenda Item Meeting Date: 11/14/2017 Authorization for the Mayor to sign a Supplemental Agreement with The Blueline Group (Blueline) to provide professional services for the 2019 Waterline Replacement Project. Staff Lead: Rob English Department: Engineering Preparer: Katie MacCaul Background/History On January 24, 2017 Council approved The Blueline Group (Blueline) to be the consultant to provide design services for the 2018 and 2019 Waterline Replacement Projects and authorized the mayor to sign the Professional Services Agreement for the projects that were scheduled to be designed as part of the 2018 Waterline Replacement Project. Staff Recommendation Forward the item to the consent agenda for approval at the November 21, 2017 City Council meeting. Narrative The City issued a Request for Qualifications (RFQ) in November 2016 to hire a consultant to provide design engineering services for the 2018 and 2019 Waterline Replacement Projects. The City received statements of qualifications from nine engineering firms and the selection committee selected Blueline to provide design engineering services for the 2018 and 2019 Waterline Replacement Projects. On January 24, 2017 Council approved of The Blueline Group (Blueline) to be the consultant to provide design services for the 2018 and 2019 Waterline Replacement Projects and authorized the Mayor to sign the Professional Services Agreement for projects that were scheduled to be designed as part of the 2018 Waterline Replacement Project. A separate contract has now been negotiated for projects planned to be constructed in 2019. The City has negotiated a consultant fee of $238,300. This agreement will allow Blueline to provide services for the design of this project. This contract will be funded by the Water Utility Fund. The 2019 Waterline Replacement Project will upgrade/replace portions of the City's potable water network by replacing approximately 6,000 linear feet of existing waterlines and associated appurtenances at various locations within the City. The selection of the sites will be determined using the data supplied in the 2010 Comprehensive Water System Plan dated August 2010, coordinating with upcoming road, sanitary sewer, and storm drain projects, and input from Public Works. Upgrade projects will focus on upsizing and/or looping portions of the existing network to improve flow and pressure. Replacement projects will remove and replace pipes that are near the end of their life cycle and are requiring additional maintenance. Attachments: Packet Pg. 187 8.1 20171025 Blueline 2019 Water Scope 20171025 Blueline 2019 Water Fee Spreadsheet Packet Pg. 188 8.1.a Exhibit 'A' to the Contract Agreement for Professional Services between The City of Edmonds and The Blueline Group, LLC for the 2019 Waterline Replacement Project dated October 25, 2017 PROJECT DESCRIPTION The Blueline Group, LLC ("Blueline") will provide engineering services for the City of Edmonds' 2019 Waterline Replacement Project ("Project") generally consisting of replacement or extension of ±6,000 lineal feet of existing water main with 12-inch and 8-inch diameter ductile iron (DI) pipe, including ±300 lineal feet of jack and bore installation. Design will consist of water main, fire hydrants, connections to existing mains, water services, other appurtenances, and surface restoration. As outlined herein, Blueline will provide topographic base mapping, geotechnical recommendations, design drawings, specifications, engineer's estimates (PS&E), coordination with WSDOT, and bidding and construction administration services. PROJECT SCHEDULE Blueline shall begin work January 1, 2018 and proceed according to the Project Schedule outlined below. This schedule reflects the City's desire to complete design by the end of 2018 and to begin construction in spring of 2019. Key dates include: Notice to Proceed & Kick-off Meeting..........................................................January 2018 Survey & Base Mapping...............................................................................January 2018 Geotechnical Explorations........................................................... January/February 2018 60% Design Submittal.................................................................................... March 2018 Project Walk-Through......................................................................................... April 2018 90% Design Submittal.........................................................................................July 2018 Final Design Submittal..................................................................................October 2018 Bidding & Award............................................................................January-February 2019 Construction Begins........................................................................................ March 2019 Construction Ends................................................................................... September 2019 As-Builts & Project Close-out................................................................... November 2019 SCOPE OF WORK Blueline's scope of work for the Project is detailed on the following pages. 1 Packet Pg. 189 8.1.a Exhibit 'A' to the Contract Agreement for Professional Services between The City of Edmonds and The Blueline Group, LLC for the 2019 Waterline Replacement Project dated October 25, 2017 Task 001 - PROJECT MANAGEMENT...........................................................................HR-NTE: $23,300 This task is for general coordination and meetings on the project, including plan review/discussion meetings, in-house quality assurance, coordination with subconsultants, etc. Blueline will prepare monthly invoices for work performed during the previous month. Task 002- SURVEY & BASE MAPPING............................................................................ HR-NTE: $3,000 The Project area generally includes Water System and Street Surface improvements at the following sites: Site 06 - Additional mapping of area excluded from previous mapping. Site 08 - Mapping of a portion of Glen St from the intersection with 9th Ave N, west approx. 100' Site 12 - Mapping of a portion of 216th St SW from the intersection with 73rd PI W, west approx. 75' Axis Survey and Mapping will prepare base mapping for the area specified in the Project Description above. AutoCad drawings will be prepared at a scale of 1"=20'. Existing aerial and/or LIDAR mapping sources may be utilized directly or as a basis for verification. Services will include the following: • Control survey in NAD 83/91 Horizontal Datum, with all elevations derived from and checked to NAVD 88 Vertical Datum. • Delineate parcel lines within above -described area as available from recorded plats and public records further compared to City of Edmonds and Snohomish County Parcel GIS lines. • Coordinate services of 811 utility locate service to ascertain conductible underground utility locations and available asbuilt records. • Depict hard and soft surfaces on individual layers per accepted APWA standards. • Show and dimension located topographic features and contours at 2' intervals. • Show known utilities as provided by City of Edmonds GIS, research of available utility as -built records and as located by utility locators. Deliverables: AutoCad 2016 drawing file with point database and dtm files. Assumptions: All work will be performed in the public right-of-way and therefore, right of entry will not need to be obtained. Task 003 - GEOTECHNICAL INVESTIGATIONS.............................................................. HR-NTE: $20,400 Associated Earth Sciences, Inc. will provide Geotechnical Engineering Explorations and Report in accordance with the attached scope of work. 2 Packet Pg. 190 8.1.a Exhibit 'A' to the Contract Agreement for Professional Services between The City of Edmonds and The Blueline Group, LLC for the 2019 Waterline Replacement Project dated October 25, 2017 Task 004 - WSDOT COORDINATION.............................................................................. HR-NTE: $4,100 This task is for ongoing coordination with WSDOT related to the proposed trenchless water main installation under SR 104. Services under this task will include: • Attending meetings and/or site visits with WSDOT representatives • Correspondence with WSDOT representatives Deliverables: Responding to requests from WSDOT related to the WSDOT Utility Construction permit and supporting materials submitted under the 2018 Waterline Replacement Project contract. Task 005 - WATER SYSTEM DESIGN (2019 SITES)...................................................HR-NTE: $146,900 Using the base maps prepared in Task 002 and the Geotechnical Recommendations provided in Task 003, Blueline will produce design plans, and specifications for the Project. The services under this task will include: • Layout and location of ±6,000 LF of new DI water mains. • Design of fire hydrants, replacement of water services (to the existing water meter), connections to the existing system, and other associated appurtenances within the selected site limits. • Separating the PS&E into multiple schedules (A, B, C). • Coordination with franchise utility companies during design. • Prepare plan & profile split sheets for the proposed water main improvements. o Water design will be shown in plan and profile per City standards. o Sheets to be 22"x34" with roughly an 18"x28" drawing area. o Scale for these drawings is to be 1"=20' horizontal and 1"=5' vertical. o We estimate that ±20 plan sheets and ±4 details sheets will be required. • Show details necessary for construction of the improvements, utilizing City standard water details and developing specialized details as necessary. • Provide general temporary erosion and sedimentation control notes and details as necessary. • Consultation with dewatering contractors to determine cost estimates, and provide project specifications. • Prepare technical specifications, including Proposal, Contract Forms, General Conditions, and Measurement and Payment in WSDOT format, using City -provided standard specifications when available. • Prepare 60%, 90%, and Final Design stage submittals. • Review meeting with City staff at each stage of the design and incorporate City comments into the next submittal. • Constructability review and QA/QC. Deliverables: 60% & 90% Design Submittals: PDF of Plans, Specifications, and Engineer's Estimate. Final Design Submittal: PDF of Plans, Specifications, Engineer's Estimates, plus all documents in digital format (and ACAD files) on a CD. 3 Packet Pg. 191 8.1.a Exhibit 'A' to the Contract Agreement for Professional Services between The City of Edmonds and The Blueline Group, LLC for the 2019 Waterline Replacement Project dated October 25, 2017 Task 006 - BIDDING ASSISTANCE.................................................................................. HR-NTE: $4,800 Blueline will provide consultation services during the bidding process, including: • Attend Pre -Bid Conference and address questions from prospective bidders, if necessary. • Prepare and issue addenda to clarify the construction documents, if necessary. • Generally assist the City during the bidding process as needed. Assumptions: The City will upload the bid documents to Builder's Exchange, conduct the bid opening, prepare the bid tabulation, review apparent low bidder references, and prepare recommendation for contract award. Deliverables: Addenda if necessary. Task 007 - CONSTRUCTION SUPPORT........................................................................ HR-NTE: $13,700 Blueline will provide construction administration services for this Project during the construction period. Blueline will closely coordinate construction management activities with the City's staff and field inspector. Services under this task are anticipated to include: • Prepare for and attend the pre -construction conference. • Review requests for information (RFIs) provided by the Contractor and coordinate responses to said RFIs with the City. • Provide changes to drawings or specifications as necessary to respond to field conditions or RFIs. • General consultation and coordination on an as -needed basis. Address construction questions as they arise. • Blueline will prepare recommendation of project acceptance, if needed. • Prepare As-Builts in AutoCad. Deliverables: RFI responses if necessary, As-Builts on a CD, transmit and provide Utility data and PDF to City's GIS group. Assumptions: Construction inspection and administration services are not included. Task 008 - MANAGEMENT RESERVE....................................................... HR-NTE (Allowance): $21,600 This task provides for unanticipated services deemed to be necessary during the course of the Project that are not specifically identified in the scope of work tasks defined above. Any funds under this item are not to be used unless explicitly authorized by the City. Fee estimate is based on ±10% of Tasks 001 - 007. Deliverables: None yet identified. Task 999 - EXPENSES.................................................................................................. (Allowance): $500 This task provides for mileage reimbursement associated with meetings and site visits throughout the course of the project. 4 Packet Pg. 192 8.1.a Exhibit 'A' to the Contract Agreement for Professional Services between The City of Edmonds and The Blueline Group, LLC for the 2019 Waterline Replacement Project dated October 25, 2017 GENERAL ASSUMPTIONS & NOTES • The City of Edmonds will provide any available record drawings for the project areas. Scope and fees outlined above are based on the following information (any changes to these documents may result in changes to the fees): o Scoping Meeting with the City of Edmonds on December 21, 2016 and site selection that was determined following the 2018 Waterline Replacement Project Preliminary Design submittal. o City of Edmonds' Maps provided at Scoping Meeting. o City of Edmonds' GIS records. • We do not anticipate that environmental services will be necessary for this Project. If it is determined during the design phase that environmental services are needed, we will provide an Additional Services Authorization request for that effort. • We do not anticipate that traffic control plans, dewatering plans, or structural engineering plans will be necessary for this project, and are therefore not included. • Project stops/starts and significant changes to the attached Project Schedule may result in changes to the fees provided above and a separate fee proposal will be provided. • Agency fees (if any) are not included as part of the fees outlined above. • Easements (if required) will be an additional service. • Time and expense items are based on The Blueline Group's current hourly rates. 5 Packet Pg. 193 8.1.a a s s o c i a t e d earth sciences i n c o r p o r a t e d October 16, 2017 Project No. 170589EO01 The Blueline Group 25 Central Way, Suite 400 Kirkland, Washington 98033 Attention: Ms. Deanna L. Martin, P.E. Subject: Proposal for Subsurface Exploration and Geotechnical Engineering Study Edmonds 2019 Water System Improvements Edmonds, Washington Dear Ms. Martin: As requested, this proposal presents our scope of work and cost estimate to perform a subsurface exploration and geotechnical engineering study for the subject project. Our understanding of the project is based on information provided by The Blueline Group. SITE AND PROJECT DESCRIPTION The subject project includes the replacement of approximately 4,400 feet of water line, including between 9th Avenue North and Olympic Avenue on Daley and Sprague Streets, between 10th Avenue North and Olympic Avenue on Glen Street, and along 9th Avenue North between Glen Street and Edmonds Street. These waterline segments comprise "Site 8" of the planned City of Edmonds 2019 Water System Improvements project. Based on our discussions with you, we understand that shallow ground water is expected due to observation of water emanating from a curb at the subject site, along with ground water observed at a nearby construction site. You have requested that Associated Earth Sciences, Inc. (AESI) provide geotechnical recommendations for installation of the proposed "Site 8" water line replacement, including dewatering (if needed). GEOTECHNICAL ENGINEERING SERVICES - PURPOSE AND SCOPE We propose to complete a geotechnical report for the site based upon subsurface conditions encountered at the site. We understand that typical practice for water line projects in Edmonds is to backfill the excavated trenches with bank run gravel if native material is unsuitable. Kirkland Office 1911 Fifth Avenue I Kirkland, WA 98033 P 1425.827.7701 F 1425.827.5424 Everett Office 1 2911 % Hewitt Avenue, Suite 2 1 Everett, WA 98201 P 1425.259.0522 F 1425.827.5424 Tacoma Office 1 1552 Commerce Street, Suite 102 1 Tacoma, WA 98402 P 1 253.722.2992 F 1 253.722.2993 www.aesgeo.com Packet Pg. 194 8.1.a Therefore, our scope of our proposed exploration will focus on the existing soil and ground water conditions along the planned waterline alignment. Exploration proposed for the project will consist of five borings, with two borings each along Daley and Sprague Streets and one boring along Glen Street. The borings will each be drilled to a nominal depth of 15 feet below the ground surface, with one boring completed as a two -inch -diameter monitoring well. The borings will be drilled in the right-of-way as close to the proposed waterline as practical. Because the roadway segments along which the work will occur are limited to two lanes with narrow shoulder widths, we anticipate that closure of a portion or all of one lane adjacent to each boring location will be needed for drilling access. We anticipate that the lane closure will be limited to a short section of road adjacent to the boring being drilled; traffic control will be provided by AESI and the section of lane closure will be moved for each boring. We also anticipate the duration of the field exploration to be 2 days. The drilling will be accomplished using a hollow -stem auger drill rig. The exploration borings will be performed under the full-time observation of an engineer or geologist who shall maintain detailed records of the conditions encountered in the borings and obtain representative samples for additional laboratory testing and classification. Subsequent to completion of the explorations, we will prepare a geotechnical report summarizing site soil conditions and estimated ground water elevations, and presenting geotechnical recommendations for construction of the proposed improvements. Specific items that will be covered in our report include: • A site plan with boring exploration locations indicated; • Interpretive boring exploration logs; • A summary of our subsurface observations, including the distribution and characteristics of surface pavements, subsurface soils and shallow ground water; • Geologic hazard mitigation, if appropriate; • Temporary utility trench excavation inclinations; • General opinions regarding use of trench box shoring and dewatering; • Criteria for site preparation, fill placement, and compaction; • Suitability of on -site materials for use as structural fill; • Hydraulic conductivity analysis to estimate ground water flow rate, including dewatering recommendations; and • General erosion control recommendations and wet weather construction considerations. Prior to our exploration, AESI will notify the one -call utility service to locate buried public underground utilities at the site. Also, we request that AESI be allowed to mark the proposed locations on the street and have the The Blueline Group and the City of Edmonds confirm that these locations are clear for drilling. If underground utility conflicts or other obstructions/right of -way issues prevent drilling in these locations, we will notify the client of 2 Packet Pg. 195 8.1.a these conflicts, options for alternative drilling locations, and changes to the estimated cost, if any. AESI will not be responsible for damage to buried utilities that are not accurately marked on the ground prior to our work, or shown on as -built plans that are provided to us. Budget for utility locations requiring vacuum truck pre -excavation are not included in our proposal fees, and will be an additional cost if required by the City of Edmonds or utility company. Each boring will be backfilled with bentonite and, where paved, capped with concrete or asphalt, suitable for support of vehicle use. In preparing our cost estimate, any soil cuttings generated during drilling will be hauled offsite by the driller. No other site restoration is included in our cost estimate. «•3�91*11111i►vir_AIL: We can complete the scope of work described above for the project within an estimated budget of $18,500. A breakdown of costs is provided below. Subsurface Exploration Drilling subcontractor, includes 5 hollow -stem auger borings to be drilled to a nominal depth of approximately 15 feet, with one boring completed as a 2-inch-diameter monitoring well ..................................................... $5,000 TrafficControl Plan....................................................................................................... $600 Traffic Control Permitting, barricade rental, flaggers, barricade setup ...................................... $4,000 AESI Field Labor, includes subcontractor and other field coordination .......................... $3,400 Analysis, Engineering, and Report Preparation............................................................... $5,500 TOTAL............................................................................................................................. $18,500 *Note: Traffic control charges listed above are estimated and will be re-evaluated once the traffic control plan has been approved. If it is anticipated that actual traffic control costs will exceed the amount shown, then we will advise you of the revised estimate prior to commencement of field exploration. No additional traffic control costs will be incurred without your prior approval. All of our work will be billed on a time and materials basis in accordance with our Schedule of Charges and General Conditions "A," copies of which are attached. If requested by the client, non -scope tasks, such as meetings or geotechnical plan review, will be billed on a time and expense basis in accordance with the attached Schedule of Charges and General Conditions „A a 3 Packet Pg. 196 8.1.a NOTIFICATION OF AUTHORIZATION TO PROCEED We appreciate the opportunity to submit this proposal and hope that it meets your needs. If you have any questions, please do not hesitate to call. If you approve of our scope of work and would like for us to proceed, please return a signed copy of this letter to our Kirkland office address (911 51h Avenue, Kirkland, Washington 98033). Sincerely, ASSOCIATED EARTH SCIENCES, INC. Kirkland, Washington Bruce L. Blyton, P.E. Senior Principal Engineer Attachments: Schedule of Charges General Conditions "A" The undersigned has reviewed and accepts the attached General Conditions "A." Client Date Authorized Representative Signature Client (please print name) AESI offers paperless invoicing as an emailed PDF document to your accounts payable department/representative. By providing an email address, you will receive emailed PDF versions of your invoices (no copies will be mailed). Please provide the appropriate email address here: BLB/ms — 170589E001-1— Projects\20170589\KE\WP 4 Packet Pg. 197 8.1.a Effective 2017 ASSOCIATED EARTH SCIENCES, INC. SCHEDULE OF CHARGES Our compensation will be determined on the basis of time and expenses in accordance with the following schedule unless a lump sum amount is so indicated in the proposal or services agreement. Current rates are as follows: Personnel Charges - Engineers, Hydrogeologists, Geologists, Scientists, and Technicians Sr. Principal.......................................................................................$210.00/hour Principal............................................................................................$180.00/hour Sr. Associate.....................................................................................$160.00/hour Associate..........................................................................................$150.00/hour Senior...............................................................................................$140.00/hour Sr. Project.........................................................................................$130.00/hour Project..............................................................................................$120.00/hour Sr. Staff.............................................................................................$100.00/hour Staff....................................................................................................$90.00/hour Legal Testimony (4 hour minimum)..................................................$400.00/hour Other Personnel and Disbursement Charges CAD Operator and Workstation.........................................................$95.00/hour Geographic Information Services(GIS)...............................................$95.00/hour Prints — Sizes A and B............................................................................$2.00/each Prints — Sizes C, D, E, and F...................................................................$5.00/each Project Assistant.................................................................................$75.00/hour Laboratory Technician........................................................................$90.00/hour Clerical, Word Processing, etc............................................................ $60.00/hour Mileage..............................................................................................Federal Reimbursable Rate + 15% Per Diem............................................................................................To be established on a project basis Subcontractors and Miscellaneous Expenses....................................cost plus 15% Water Level Data Logger...................................................................$50.00/month Barometer Data Logger.....................................................................$40.00/month Laboratory Charges Atterberg Limit.................................................................................$110.00/test Consolidation....................................................................................$385.00/test Constant Head Permeability (ASTM:D2434-68)...............................$385.00/test Direct Shear......................................................................................$385.00/3 point test Ethylene Glycol Test (3 rock minimum)............................................$115.00 Fractured Face Count (AASHTO T-335)...............................................$80.00/test Hydrometer......................................................................................$200.00/test Moisture Content...............................................................................$25.00/test Organic Content.................................................................................$70.00/test Percent Passing#200........................................................................$100.00/test Permeability (Falling Head)..............................................................$225.00/test Proctor ASTM:D-1557 and ASTM:D-698...........................................$250.00/test Sand Equivalent................................................................................$110.00/test Sieve with Wash #200......................................................................$200.00/test Specific Gravity + #4...........................................................................$65.00/test Specific Gravity -#4............................................................................$70.00/test Other laboratory tests and equipment rental will be provided on a per job basis. Charge2017-Regl - WP\Linda\SD-2017 Packet Pg. 198 Effective July 2010 8.1.a ASSOCIATED EARTH SCIENCES, INC. GENERAL CONDITIONS "A" 911- 51h Avenue, Suite 100 2911 % Hewitt Avenue, Suite 2 1552 Commerce Street, Suite 102 Kirkland, Washington 98033 Everett, Washington 98201 Tacoma, Washington98402 (425) 827-7701 1 FAX (425) 827-5424 (425) 259-0522 1 FAX (425) 252-3408 (253) 722-2992 1 FAX (253) 722-2993 Right of Entry The Client shall provide AESI legal access to and/or obtain permission for AESI to enter on all property, whether or not owned by Client, as necessary for AESI to perform and complete its work. Client is responsible to provide, by map or drawing, a description of the property, its location and the location of any buried utilities or structures, including but not limited to, underground storage tanks. Any damage that results to a buried utility, or to Associated Earth Sciences, Inc. (AESI) or subcontractor equipment, will be the responsibility of the client. Also, any additional charges for exploratory work, due to encountering the utility, will be the responsibility of the client. We will take reasonable precautions to minimize damage from use of equipment, but have not included in ourfee the cost for restoration of damage which may result from our operations. Hazardous Substances & Drill Cuttings Client warrants that, prior to AESI beginning work, it will provide AESI with all information known, or which reasonably could be known by Client concerning the pastor present use of the property and the nature and existence of any hazardous conditions or materials, on, in, under, adjacent to or near the property. When hazardous substances are known, assumed or suspected to exist at a site, AESI is required to take appropriate precautions to protect the health and safety of its personnel, to comply with applicable laws and regulations, and to follow procedures that AESI deems prudent to minimize physical risks to its personnel and the public. Hazardous substances may exist at a site where there is no reason to believe they could or should be present. AESI and Client agree that the discovery of unanticipated hazardous substances constitutes a changed condition mandating a renegotiation of the scope of work or termination of services. AESI and Client also agree that the discovery of unanticipated hazardous substances may make it necessary for AESI totake immediate measures to protect human health and safety, and/or the environment. AESI agrees to notify Client as soon as practically possible should unanticipated hazardous substances or suspected hazardous substances be encountered. Client encourages AESI to take any and all measures that in AESI's professional opinion are justified to preserve and protect the health and safety of AESI's personnel and the public, and/or the environment, and Client agrees to compensate AESI for the additional cost of such work. In addition, Client waives any claim against AESI, and agrees to indemnify, defend and hold AESI harmless from any claim or liability for injury or loss arising from AESI's encountering of unanticipated hazardous substances or suspected hazardous substances. Client also agrees to compensate AESI for work performed in defense of any such claim, with such compensation to be based upon AESI's prevailing fee schedule and expense reimbursement policy. Client recognizes that, when it is known, assumed or suspected that hazardous substances exist beneath the surface of the project site, certain waste materials, such as drill cuttings and drilling fluids, should be handled as if contaminated. Accordingly, to protect human health and safety as well as the environment, AESI will appropriately contain and label such materials; will promptly inform Client that such containerization and labeling has been performed, and will leave the containers on site for proper, lawful removal, transport and disposal by Client. Client waives any claim against AESI and/or its professional staff, and agrees to defend, indemnify and hold AESI and/or its professional staff harmless from any claim or liability for injury or loss which may arise as a result of the drill cuttings, drilling fluids or other assumed hazardous substances being left on site after their containerization by AESI. Client also agrees to compensate AESI for any time spent and expenses incurred by AESI in defense of any such claim, with such compensation to be based upon AESI's prevailing fee schedule and expense reimbursement policy. AESI will act on behalf of Client to arrange for lawful removal, transport and disposal of hazardous substances and potentially contaminated drill cuttings, drilling fluids and wash water, if Client so requests, and Client agrees to compensate AESI based upon AESI's prevailingfee schedule and expense reimbursement. Soil, rock, water and/or other samples obtained from the project site are held by AESI for no longerthan 30 calendar days after the issuance of any document that includes the data obtained from them, unless other arrangements are mutually agreed upon in writing. Should any of these samples be contaminated by hazardous substances or suspected hazardous substances, it is Client's responsibility to select and arrange for lawful disposal procedures, that is, procedures which encompass removing the contaminated samples from AESI's custody and transporting them to an authorized disposal site. Client is advised that, in all cases, prudence and good judgment should be applied in selecting and arranging for lawful disposal procedures. AESI will act on behalf of Client to arrange for lawful removal, transport and disposal of hazardous substances if Client so requests, and Client agrees to compensate AESI based upon AESI's prevailing fee schedule and expense reimbursement. Due to the risks to which AESI is exposed, Client agrees to waive any claim against AESI and/or its personnel, and to defend, indemnify and hold AESI and/or its personnel harmless from any claim or liability for injury or loss arising from AESI's containing, labeling, transporting, testing, storing or other handling of contaminated samples. Client also agrees to compensate AESI for any time spent and expenses incurred by AESI in defense of any such claim, with such compensation to be based upon AESI's prevailing fee schedule and expense reimbursement policy. Aquifer Contamination Subsurface drilling and sampling may result in unavoidable contamination of certain subsurface areas, as when a probe or boring device moves through a contaminated area, linking it to an aquifer, underground stream, or other hydrous body not previously contaminated and capable of spreading hazardous substances off -site. Because subsurface sampling is a necessary aspect of the work which AESI will perform on Client's behalf, Client waives any claim against AESI and/or its personnel, and agrees to defend, indemnify and hold AESI and/or its personnel harmless from any claim or liability for injury or loss which may arise as a result of alleged cross -contamination caused by drilling or sampling. Client further agrees to compensate AESI for any time spent or expenses incurred by AESI in defense of any such claim, in accordance with AESI's prevailing fee schedule and expense reimbursement policy. Ownership of Documents All designs, drawings, specifications, notes, data, sample materials (exclusive of hazardous substances), report reproducibles and otherwork developed by AESI are instruments of service and as such remain the property of Associated Earth Sciences, Inc. Third Parties All services performed by AESI and/or its personnel under this agreement are intended solely for the benefit of the client. Nothing contained herein shall confer any rights upon or create any duties on the part of AESI and/or its personnel toward any person or persons not a party to this agreement including, but not limited to any contractor, subcontractor, supplier, or the agents, officers, employees, insurers, or sureties of any of the above. Q AESI shall not be responsible for the means, methods, or procedures of construction, nor for safety on the job site, nor for the contractor's failure to carry out the work in accordance with the contract documents. Packet Pg. 199 8.1.a Insurance Associated Earth Sciences, Inc. maintains General Liability Insurance for bodily injury and property damage with an aggregate limit of $1,000,000 per occurrence and we will furnish certificates of such insurance upon written request. Our liability to the Client for bodily injury or property damage arising out of work performed for the Client for which legal liability may be found to rest upon us, other than for professional errors and omissions, will be limited to our General Liability Insurance coverage. AESI also maintains professional errors and omissions insurance. We will furnish certificates of such insurance upon written request. Standard of Care Services performed by AESI underthis agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. No other representation, express or implied, and no warranty orguarantee is included or intended in this agreement or in any report, opinion, and document or otherwise. Limitation of Liability (Option A — Lesser of) To the fullest extent permitted by law, the total liability of AESI and its principals, personnel and employees, to Client and anyone claiming by, through or under Client, for any and all claims, losses, costs or damages whatsoever arising out of, resulting from or in any way related to the Project or this Agreement from any cause or causes, including but not limited to the negligence, professional errors or omissions, strict liability, breach of contract or breach of warranty express or implied of AESI or its principals, employees or personnel shall not exceed $50,000 or the total compensation received by AESI under this Agreement, whichever LM is less. y N C Option B — amount paid ++ To the fullest extent permitted by law, the total liability of AESI and its principals, personnel and employees, to Client and anyone claiming by, through or under d Client, for any and all claims, losses, costs or damages whatsoever arising out of, resulting from or in any way related to the Project or this Agreement from any E cause or causes, including but not limited to the negligence, professional errors or omissions, strict liability, breach of contract or breach of warranty express or v implied of AESI or its principals, employees or personnel shall not exceed the total compensation received by AESI under this Agreement. The Client further agrees to require of the contractor and his subcontractors an identical limitation of AESI'sand/or its personnel's liability for damages suffered N IX by the contractor or subcontractors arising from the professional acts, errors, or omissions of AESI and/or its personnel. Increased liability limits may be a) negotiated upon Client's written request, priorto commencement of services, and upon Client's agreement to pay an additional fee commensurate with the increased risk. Any such increased limit of liability shall be established by written agreement signed by Client and AESI. As used in this paragraph, the term "liability" means liability of any kind, whether in contract, tort, strict liability or otherwise, for any and all injuries, claims, losses, expenses, or damages arising out of or in any way related to services provided by or through AESI. Waiver of Consequential Damages rn r Client expressly waives as to AESI all claims for lost profit or any other indirect, incidental or consequential damages of any nature. N Indemnification d CL Client shall indemnify, defend, and hold AESI and/or its personnel harmless against all claims, damages, losses, and expenses, including but not limited to v attorney's fees and court costs arising out of or in any way related to the services provided by or through AESI; provided that such indemnification shall not CO apply to claims, damages, losses or expenses that arise out of bodily injury to persons or damage to property to the extent caused by AESI's sole negligence; provided further that Client shall indemnify AESI against liability for damages, losses, or expenses arising out of bodily injury to persons or damage to property and caused by or resulting from the concurrent negligence of Client, its agents or employees and AESI, onlyto the extent of the negligence of parties otherthan AESI. 0 CLIENT AND AESI AGREE THAT THE PRECEDING PARAGRAPHS RELATING TO LIMITATIONS OF LIABILITY, WAIVER OF CONSEQUENTIAL DAMAGES AND T N INDEMNIFICATION WERE MUTUALLY NEGOTIATED AND THAT BUT FOR THE INCLUSION OFTHOSE PROVISIONSAESI WOULD NOT HAVE ENTERED INTOTHIS d AGREEMENT, OR AESI'S COMPENSATION UNDER THIS AGREEMENT WOULD HAVE BEEN HIGHER. Stability of Slopes The Client also recognizes that risk is inherent with any site involving slopes and Client agrees to accept full responsibility for these risks. Client states that he m understands that the information obtained or recommendations made may help to reduce the Client's risks and that no amount of engineering or geologic N analysis can yield a guarantee of stable slopes. Therefore, in cases where there is no fault (i.e. no professional errors, omissions or negligence), Client agrees to 0 hold harmless, defend, and indemnify AESI and/or its professional staff for claims from any source in the event of slope movement and any damage resulting. j Attorneys Fees 0 cV In the event the Client makes a claim against AESI and/or its personnel, at law or otherwise, for any alleged error, omission or other act orfailure to act arising c out of this agreement, and the Client fails to prove such claim or prevail in an adversary proceeding, then the Client shall pay all costs incurred by AESI, and/or its personnel, in defending against the claim. In all other legal proceedings between the parties, the prevailing party shall be entitled to recover reasonable E attorney's fees and costs, including expert witness fees and all litigation related expenses. V Billing Q Invoices will be submitted once per month and are payable upon receipt. Interest of 1-1/2% per month (but not exceeding the maximum rate allowable by law) will be added to any account not paid within 30 days. Termination In the event that the Client requests termination of the work prior to completion, we reserve the right to complete such analyses and records as required to place our files in order as we consider necessary to protect our professional reputation. At our discretion, a termination charge may also be made to coverour proposal and administrative costs relating to the project. Priority of Provisions The provisions of these General Conditions supersede all other terms and conditions of the agreement between Client and AESI. GenCon2013-Al-WP\Linda\SD-2013 Client Initials Packet Pg. 200 EXHIBIT B - 2019 Waterline Replacement TABLE 1- Fee Estimate Summary Job Number: 17-279 Date: October 25, 2017 Prepared By: Deanna Martin, PE _ Checked By: Ken Lauzen, PE Principal Engineer Project Manager Engineer CAD Technician Task # Base Tasks $201/hr $183/hr $146/hr $116/hr Hours Hours Hours Hours 001 Project Management 32 $ 6,432 92 $ 16,836 0 $ - 0 $ 002 Survey & Base Mapping 003 Geotechnical Investigations 004 WSDOT Coordination 2 $ 402 14 $ 2,562 8 $ 1,168 0 $ 005 Water System Design (2019 Sites) 42 $ 8,442 216 $ 39,528 360 $ 52,560 400 $ 46,400 006 Bidding Assistance 2 $ 402 16 $ 2,928 10 $ 1,460 0 $ - 007 Construction Support 4 $ 804 20 $ 3,660 22 $ 3,212 52 $ 6,032 008 Management Reserve (Allowance) - - - 999 Expenses TOTAL 1 82 1 $ 16,482 1 358 1 $ 65,514 1 400 1 $ 58,400 1 452 d 0 C E Total Total Total Cost Hours Cost (Rounded) v R y 124 $ 23,268 $ 23,300 d •L d $ 2,970 $ 3,000 $ 20,350 $ 20,400 01 C N d 24 $ 4,132 $ 4,100 1018 $ 146,930 $ 146,900 t 28 $ 4,790 $ 4,800 L r 98 $ 13,708 $ 13,700 LL L d M C1 $ 21,600 $ 21,600 $ 500 $ 500 $ 52,432 1 1292 1 $ 238,248 1 $ 238,300 The Blueline Group Packet Pg. 201 8.1.b EXHIBIT B - 2019 Waterline Replacement TABLE 2 - Fee Estimate Breakdown 001 Project Management Principal Engineer Project Manager Engineer CAD Technician Item # Description $201/hr $183/hr $146/hr $116/hr TOTAL HRS TOTAL FEE HRS FEE HRS FEE HRS FEE HRS FEE 1 2 3 4 Coordination with City Monthly Invoices/ Progress Reports QA/QC General Project Coordination 4.0 0.0 24.0 4.0 $ 804 $ - $ 4,824 $ 804 40.0 12.0 16.0 24.0 $ 7,320 $ 2,196 $ 2,928 $ 4,392 0.0 0.0 0.0 0.0 $ $ $ $ 0.0 0.0 0.0 0.0 $ $ $ $ 44.0 12.0 40.0 28.0 $ 8,124 $ 2,196 $ 7,752 $ 5,196 Total 32.0 $ 6,432 92.0 $ 16,836 0.0 $ 1 0.0 $ 124.0 $ 23,268 001 HR-NTE: $ 23,300 002 Survey &Base Mapping Total Cost(Per Axis) Blueline Markup Item # Description 10% TOTAL FEE HR-NTE Markup 1 Survey & Base Mapping $ 2,700 $ 270 $ 2,970 Total $ 2,700 $ 270 $ 2,970 002 HR-NTE: $ 3,000 003 GeotechniCallnvestigations Total Cost (PerAESI) Blueline Markup Item # Description 10% TOTAL FEE HR-NTE Markup 1 Geotechnical Investigations $ 18,500 $ 1,850 $ 20,350 Total $ 18,500 $ 1,850 $ 20,350 -77 003 HR-NTE: $ 20,400 004 WSDOT Coordination Principal Engineer Project Manager Engineer CAD Technician Item # Description $201/hr $183/hr $146/hr $116/hr TOTAL HRS TOTAL FEE HRS FEE HRS FEE HRS FEE HRS FEE 1 2 Meetings and Site Visits General Correspondence 0.0 2.0 $ - $ 402 6.0 8.0 $ 1,098 $ 1,464 0.0 8.0 $ - $ 1,168 0.0 0.0 $ $ 6.0 18.0 $ 1,098 $ 3,034 Total 2.0 $ 402 14.0 $ 2,562 8.0 $ 1,168 0.0 $ 24.0 $ 4,132 004 HR-NTE: $ 4,100 c d C E d v R Q d a' d C •L d 0 N r d d t to Id a� L IL Cn 0 d U- d rn 0 N 0 C _3 m LO N 0 T" It- N C d E t C1 R a Packet Pg. 202 The Blueline Group 8.1.b EXHIBIT B - 2019 Waterline Replacement TABLE 2 - Fee Estimate Breakdown 005 Water System Design (2019 Sites) Principal Engineer Project Manager Engineer CAD Technician Item # Description $201/hr $183/hr $146/hr $116/hr TOTAL HRS TOTAL FEE HRS FEE HRS FEE HRS FEE HRS FEE 1 60% PS&E 8.0 $ 1,608 60.0 $ 10,980 128.0 $ 18,688 160.0 $ 18,560 356.0 $ 49,836 2 90% PS&E 8.0 $ 1,608 72.0 $ 13,176 128.0 $ 18,688 140.0 $ 16,240 348.0 $ 49,712 3 Final Design Submittal 6.0 $ 1,206 48.0 $ 8,784 80.0 $ 11,680 100.0 $ 11,600 234.0 $ 33,270 4 Review Meetings w/ City (Incl. Prep Time) 8.0 $ 1,608 16.0 $ 2,928 16.0 $ 2,336 0.0 $ - 40.0 $ 6,872 5 Constructability Review & QA/QC 8.0 $ 1,608 12.0 $ 2,196 0.0 $ - 0.0 $ 20.0 $ 3,804 6 Design Memos 4.0 $ 804 8.0 $ 1,464 8.0 $ 1,168 0.0 $ 20.0 $ 3,436 Total 42.0 $ 8,442 216.0 $ 39,528 360.0 $ 52,560 400.01 $ 46,400 1018.0 $ 146,930 005 HR NTE: $ 146,900 006 Bidding Assistance Principal Engineer Project Manager Engineer CAD Technician Item # Description $201/hr $183/hr $146/hr $116/hr TOTAL HRS TOTAL FEE HRS FEE HRS FEE HRS FEE HRS FEE 1 2 3 4 Answer Bidder Questions as necessary Attend Pre -Bid Conference if necessary Prepare and Issue Addenda as necessary 1General Assistance to the City 0.0 0.0 0.0 1 2.0 $ $ $ $ 402 4.0 4.0 4.0 4.0 $ 732 $ 732 $ 732 $ 732 4.0 0.0 6.0 1 0.0 $ 584 $ - $ 876 $ - 0.0 0.0 0.0 0.0 $ $ $ $ 8.0 4.0 10.0 6.0 $ 1,316 $ 732 $ 1,608 $ 1,134 Total 1 2.0 $ 402 1 16.01 $ 2,928 1 10.01 $ 1,460 0.0 $ 1 28.0 $ 4,790 006 HR-NTE: $ 4,800 007 Construction Support Principal Engineer Project Manager Engineer CAD Technician Item # Description $201/hr $183/hr $146/hr $116/hr TOTAL HRS TOTAL FEE HRS FEE HRS FEE HRS FEE HRS FEE 1 Attend Pre -Construction Conference (Incl. Prep Time) 0.0 $ - 6.0 $ 1,098 4.0 $ 584 0.0 $ 10.0 $ 1,682 2 Review RFIs and Provide Responses 2.0 $ 402 4.0 $ 732 8.0 $ 1,168 0.0 $ 14.0 $ 2,302 3 Prepare Field Changes if necessary 0.0 $ - 4.0 $ 732 6.0 $ 876 12.0 $ 1,392 22.0 $ 3,000 4 General Assistance to the City 2.0 $ 402 4.0 $ 732 0.0 $ - 0.0 $ - 6.0 $ 1,134 5 Provide As-builts in ACAD based on Inspector Redlines 0.0 $ - 2.0 $ 366 4.0 $ 584 40.0 $ 4,640 46.0 $ 5,590 Total 4.0 $ 804 20.0 $ 3,660 22.0 $ 3,212 52.0 $ 6,032 1 98.0 $ 13,708 007 HR-NTE: $ 13,700 c d C E d v R Q d a' d C •L d R rn 0 r d d t 0 d Q Cn 0 d LL L d M rn 0 N c m LO N 0 0 N C d E t C1 R a Packet Pg. 203 The Blueline Group 8.1.b EXHIBIT B - 2019 Waterline Replacement TABLE 2 - Fee Estimate Breakdown 008 Management Reserve (Allowance) Total Cost (t10% of 001-007) Item # Description 10% TOTAL FEE As Needed 1 Management Reserve $ 21,620 $ 21,600 Total $ 21,620 $ 21,600 008 Reserve $ 21,600 999 Expenses i 1 1 Total Cost Item # Description $0.54 TOTAL FEE Per Mile 1 Estimate 900 miles for meetings & site visits $ 486 $ 500 Total $ 486 $ 500 999 Expenses $ 500 Packet Pg. 204 The Blueline Group 8.2 City Council Agenda Item Meeting Date: 11/14/2017 Authorization for the Mayor to sign an Agreement with the State of Washington Department of Ecology for a Municipal Stormwater Capacity Grant. Staff Lead: Rob English Department: Engineering Preparer: Katie MacCaul Background/History Staff Recommendation Forward this item to the consent agenda for approval at the November 21, 2017, City Council meeting. Narrative In 2017, the Washington State Legislature appropriated funds to the Department of Ecology (Ecology) for implementation of the Western Washington Phase II Municipal Stormwater Permit. The Ecology grant funding targets stormwater management and control by building capacity, improving local stormwater programs, research, data management, and monitoring. Each jurisdiction subject to the Ecology's Municipal Stormwater Permit receives $50,000 to use in the 2017-2019 biennium. The City has received these grants in prior years and has used the funds to implement the public education, public outreach, and other provisions of Ecology's Municipal Stormwater Permits. Attachments: Ecology_Cap_Grant_1719_template_10262017 Packet Pg. 205 DEPARTMENT OF ECOLOGY 10100 State of Washington Agreement No. WQSWCAP-1719-Edmond-00033 WATER QUALITY STORMWATER CAPACITY 1719 AGREEMENT BETWEEN THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY CITY OF EDMONDS This is a binding Agreement entered into by and between the state of Washington, Department of Ecology, hereinafter referred to as "ECOLOGY," and City of Edmonds, hereinafter referred to as the "RECIPIENT," to carry out with the provided funds activities described herein. GENERAL INFORMATION Project Title: Total Cost: Total Eligible Cost: Ecology Share: Recipient Share: The Effective Date of this Agreement is: The Expiration Date of this Agreement is no later than: Project Type: 8.2.a 2017-2019 Biennial Stormwater Capacity Grants $50,000.00 $50,000.00 $50,000.00 $0.00 07/01/2017 03/31/2019 Capacity Grant Project Short Description: This project will assist Phase I and II Permittees in implementation or management of municipal stormwater programs Project Long Description: N/A Overall Goal: This project will improve water quality in the State of Washington by reducing stormwater pollutants discharged to state water bodies. Packet Pg. 206 State of Washington Department of Ecology Agreement No: WQSWCAP-1719-Edmond-00033 Project Title: 2017-2019 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds RECIPIENT INFORMATION Organization Name: City of Edmonds Federal Tax ID: 91-6001244 DUNS Number: 040172827 Mailing Address: 121 5th Ave N Edmonds, WA 98115 Physical Address: 121 5th Ave N Edmonds, Washington 98020 Organization Email: michael.cawrse@edmondswa.gov Contacts Project Manager Michael Cawrse Stormwater Engineering Technician 121 5th Avenue N Edmonds, Washington 98020 Email: michael.cawrse@edmondswa.gov Phone: (425) 771-0220 Billing Contact I Megan Luttrell Admin Assistant 121 5th Ave N Edmonds, Washington 98020 Email: megan.luttrell@edmondswa.gov Phone: (425) 771-0220 Authorized I David O Earling Signatory Mayor 121 5th Avenue North Edmonds, Washington 98020 Email: dave.earling@edmondswa.gov Phone: (425) 771-0247 Version 10/30/2015 Packet Pg. 207 State of Washington Department of Ecology Agreement No: WQSWCAP-1719-Edmond-00033 Project Title: 2017-2019 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds ECOLOGY INFORMATION Mailing Address: Department of Ecology Water Quality PO BOX 47600 Olympia, WA 98504-7600 Physical Address: Water Quality 300 Desmond Drive SE Lacey, WA 98503 Contacts Project Manager Kyle Graunke PO Box 47600 Olympia, Washington 98504-7600 Email: kygr461 @ecy.wa.gov Phone: (360) 407-6452 Kyle Graunke Financial Manager PO Box 47600 Olympia, Washington 98504-7600 Email: kygr461 @ecy.wa.gov Phone: (360) 407-6452 Version 10/30/2015 Packet Pg. 208 State of Washington Department of Ecology Agreement No: WQSWCAP-1719-Edmond-00033 Project Title: 2017-2019 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds AUTHORIZING SIGNATURES RECIPIENT agrees to furnish the necessary personnel, equipment, materials, services, and otherwise do all things necessary for or incidental to the performance of work as set forth in this Agreement. RECIPIENT acknowledges that they had the opportunity to review the entire Agreement, including all the terms and conditions of this Agreement, Scope of Work, attachments, and incorporated or referenced documents, as well as all applicable laws, statutes, rules, regulations, and guidelines mentioned in this Agreement. Furthermore, the RECIPIENT has read, understood, and accepts all requirements contained within this Agreement. This Agreement contains the entire understanding between the parties, and there are no other understandings or representations other than as set forth, or incorporated by reference, herein. No subsequent modifications or amendments to this agreement will be of any force or effect unless in writing, signed by authorized representatives of the RECIPIENT and ECOLOGY and made a part of this agreement. ECOLOGY and RECIPIENT may change their respective staff contacts without the concurrence of either party. This Agreement shall be subject to the written approval of Ecology's authorized representative and shall not be binding until so approved. The signatories to this Agreement represent that they have the authority to execute this Agreement and bind their respective organizations to this Agreement. IN WITNESS WHEREOF: the parties hereto, having read this Agreement in its entirety, including all attachments, do agree in each and every particular and have thus set their hands hereunto. Washington State Department of Ecology Heather R. Bartlett Water Quality Program Manager Template Approved to Form by Attorney General's Office Date City of Edmonds David O Earling Mayor 8.2.a Date Version 10/30/2015 Packet Pg. 209 State of Washington Department of Ecology Agreement No: WQSWCAP-1719-Edmond-00033 Project Title: 2017-2019 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds SCOPE OF WORK Task Number: Task Title: Project Administration/Management Task Cost: $5,000.00 Task Description: A. The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or loan administration requirements. Responsibilities include, but are not limited to: maintenance of project records; submittal of requests for reimbursement and corresponding backup documentation; progress reports; an EAGL (Ecology Administration of Grants and Loans) recipient closeout report; and a two -page final outcome summary report (including photos, if applicable). In the event that the RECIPIENT elects to use a contractor to complete project elements, the RECIPIENT shall retain responsibility for the oversight and management of this funding agreement. B. The RECIPIENT shall keep documentation that demonstrates the project is in compliance with applicable procurement, contracting, and interlocal agreement requirements; permitting requirements, including application for, receipt of, and compliance with all required permits, licenses, easements, or property rights necessary for the project; and submittal of required performance items. This documentation shall be made available to ECOLOGY upon request.. C. The RECIPIENT shall maintain effective communication with ECOLOGY and maintain up -to- date staff contact information in the EAGL RECIPIENT contact form. The RECIPIENT shall carry out this project in accordance with any completion dates outlined in this agreement. Task Goal Statement: Properly managed and fully documented project that meets ECOLOGY's grant and loan administrative requirements Task Expected Outcome: * Timely and complete submittal of requests for reimbursement, quarterly progress reports, RECIPIENT closeout report, and two -page outcome summary report. * Properly maintained project documentation Recipient Task Coordinator: Michael Cawrse Project Administration/Management Deliverables 8.2.a Number Description Due Date 1.1 Progress Reports that include descriptions of work accomplished, project challenges, or changes in the project schedule. Submitted at least quarterly. 1.2 Recipient Closeout Report (EAGL Form) 1.3 Two -page Outcome Summary Report Version 10/30/2015 Packet Pg. 210 State of Washington Department of Ecology Agreement No: WQSWCAP-1719-Edmond-00033 Project Title: 2017-2019 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds SCOPE OF WORK Task Number: Task Title: Permit Implementation Task Description: Task Cost: $45,000.00 Conduct work related to implementation of municipal stormwater National Pollutant Discharge Elimination System (NPDES) permit requirements. If the RECIPIENT is out of compliance with the municipal stormwater National Pollutant Discharge Elimination System (NPDES) permit, the RECIPIENT will ensure funds are used to attain compliance where applicable. RECIPIENT may conduct work related to implementation of additional activities required by the municipal stormwater NPDES permits. The following is a list of elements RECIPIENT's project may include. 1) Public education and outreach activities, including stewardship activities. 2) Public involvement and participation activities. 3) Illicit discharge detection and elimination (IDDE) program activities, including: a) Mapping or geographic information systems of municipal separate storm sewer systems (MS4s). b) Staff training. c) Activities to identify and remove illicit stormwater discharges. d) Field screening procedures. e) Complaint hotline database or tracking system improvements. 4) Activities to support programs to control runoff from new development, redevelopment, and construction sites, including: a) Development of an ordinance and associated technical manual or update of applicable codes. b) Inspections before, during, and upon completion of construction, or for post -construction long-term maintenance. c) Training for plan review and/or inspection staff. d) Participation in applicable watershed planning effort. 5) Pollution prevention, good housekeeping, and operation and maintenance program activities, such as: a) Inspecting and/or maintaining the MS4 infrastructure. b) Developing and/or implementing policies, procedures, or stormwater pollution prevention plans at municipal properties or facilities. 6) Annual reporting activities. 7) Establishing and refining stormwater utilities, including stable rate structures. 8) Water quality monitoring to implement permit requirements for a Water Cleanup Plan (TMDL). Note that any monitoring funded by this program requires submittal of a Quality Assurance Project Plan (QAPP) that the DEPARMENT approves prior to awarding funding for monitoring. Monitoring, including: a) Development of applicable QAPPs. b) Monitoring activities, in accordance with a DEPARTMENT- approved QAPP, to meet Phase I/II permit requirements. 9) Structural stormwater controls program activities (Phase I permit requirement) 10) Source control for existing development (Phase I permit requirement), including: a) Inventory and inspection program. b) Technical assistance and enforcement. c) Staff training. 8.2.a Version 10/30/2015 Packet Pg. 211 State of Washington Department of Ecology Agreement No: WQSWCAP-1719-Edmond-00033 Project Title: 2017-2019 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds 11) Equipment purchases that result directly in improved compliance with permit requirements. Allowed costs for equipment purchases must be specific to implementing a permit requirement (such as a vactor truck) rather than general use (such as a general use pick-up truck). Qualified equipment purchases include but are not limited to: a) Illicit discharge testing equipment and materials. b) Vactor truck or sweeper truck or MS4 maintenance activities. c) Electronic devices dedicated to mapping of MS4 facilities and attributes. d) Software dedicated to tracking permit implementation activities. As a deliverable, documentation of all tasks completed is required. Documentation includes but is not limited to: maps, field reports, dates and number of inspections conducted, dates of trainings held and participant lists, number of illicit discharges investigated and removed, summaries of planning, stormwater utility or procedural updates, annual reports, copies of approved QAPPs, summaries of structural or source control activities, summaries of how equipment purchases have increased or improved permit compliance. Task Goal Statement: This task will improve water quality in the State of Washington by reducing the pollutants delivered by stormwater to lakes, streams, and the Puget Sound by implementing measures required by Phase I and II NPDES permits. Task Expected Outcome: RECIPIENTS will implement measures required by Phase I and II NPDES permits. Recipient Task Coordinator: Michael Cawrse Permit Implementation Deliverables 8.2.a Number Description Due Date 2.1 Documentation of tasks completed Version 10/30/2015 Packet Pg. 212 State of Washington Department of Ecology Agreement No: WQSWCAP-1719-Edmond-00033 Project Title: 2017-2019 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds BUDGET Funding Distribution EG180127 NOTE: The above funding distribution number is used to identify this specific agreement and budget on payment remittances and may be referenced on other communications from ECOLOGY. Your agreement may have multiple funding distribution numbers to identify each budget. Funding Title: Funding Effective Date: Funding Source: Title: Type: Funding Source % Description: FYI 719 Capacity Grants 07/01 /2017 Stormwater Capacity State 100% Funding Type: Funding Expiration Date: Approved Indirect Costs Rate: Approved State Indirect Rate: 25% Recipient Match %: 0% InKind Interlocal Allowed: No InKind Other Allowed: No Is this Funding Distribution used to match a federal grant? No FY1719 Capacity Grants Task Total Grant and Loan Administration $ 5,000.00 Permit Implementation $ 45,000.00 Total: $ 50,000.00 Grant 03/31 /2019 8.2.a Version 10/30/2015 Packet Pg. 213 State of Washington Department of Ecology Agreement No: WQSWCAP-1719-Edmond-00033 Project Title: 2017-2019 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds Funding Distribution Summary Recipient / Ecology Share 8.2.a Funding Distribution Name Recipient Match % Recipient Share Ecology Share Total FYI 719 Capacity Grants 0.00 % $ 0.00 $ 50,000.00 $ 50,000.( Total $ 0.00 $ 50,000.00 $ 50,000.1 AGREEMENT SPECIFIC TERMS AND CONDITIONS N/A SPECIAL TERMS AND CONDITIONS GENERAL FEDERAL CONDITIONS If a portion or all of the funds for this agreement are provided through federal funding sources or this agreement is used to match a federal grant award, the following terms and conditions apply to you. A. CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY F.XCT .T TSTON- 1. The RECIPIENT/CONTRACTOR, by signing this agreement, certifies that it is not suspended, debarred, proposed for debarment, declared ineligible or otherwise excluded from contracting with the federal government, or from receiving contracts paid for with federal funds. If the RECIPIENT/CONTRACTOR is unable to certify to the statements contained in the certification, they must provide an explanation as to why they cannot. 2. The RECIPIENT/CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the RECIPIENT/CONTRACTOR learns that its certification was erroneous when submitted or had become erroneous by reason of changed circumstances. 3. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact ECOLOGY for assistance in obtaining a copy of those regulations. 4. The RECIPIENT/CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under the applicable Code of Federal Regulations, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction. 5. The RECIPIENT/CONTRACTOR further agrees by signing this agreement, that it will include this clause titled "CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY EXCLUSION" without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 6. Pursuant to 2CFR180.330, the RECIPIENT/CONTRACTOR is responsible for ensuring that any lower tier covered transaction complies with certification of suspension and debarment requirements. 7. RECIPIENT/CONTRACTOR acknowledges that failing to disclose the information required in the Code of Federal Regulations may result in the delay or negation of this funding agreement, or pursuance of legal Version 10/30/2015 Packet Pg. 214 State of Washington Department of Ecology Agreement No: WQSWCAP-1719-Edmond-00033 Project Title: 2017-2019 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds remedies, including suspension and debarment. RECIPIENT/CONTRACTOR agrees to keep proof in its agreement file, that it, and all lower tier recipients or contractors, are not suspended or debarred, and will make this proof available to ECOLOGY before requests for reimbursements will be approved for payment. RECIPIENT/CONTRACTOR must run a search in <hqp://www.sam.gov> and print a copy of completed searches to document proof of compliance. B. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA) REPORTING REQUIREMENTS: CONTRACTOR/RECIPIENT must complete the FFATA Data Collection Form (ECY 070-395) and return it with the signed agreement to ECOLOGY. Any CONTRACTOR/RECIPIENT that meets each of the criteria below must report compensation for its five top executives using the FFATA Data Collection Form. Receives more than $25,000 in federal funds under this award. Receives more than 80 percent of its annual gross revenues from federal funds. • Receives more than $25,000,000 in annual federal funds. Ecology will not pay any invoices until it has received a completed and signed FFATA Data Collection Form. Ecology is required to report the FFATA information for federally funded agreements, including the required DUNS number, at www.fsrs. og v <hqp://www.fsrs.gov/> within 30 days of agreement signature. The FFATA information will be available to the public at www.usaspending.gov <hLtp://www.usaspending.gov/>. For more details on FFATA requirements, see www.fsrs. og v <hiip://www.fsrs.gov/>. 8.2.a Version 10/30/2015 Packet Pg. 215 State of Washington Department of Ecology Agreement No: WQSWCAP-1719-Edmond-00033 Project Title: 2017-2019 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds GENERAL TERMS AND CONDITIONS Pertaining to Grant and Loan Agreements With the state of Washington, Department of Ecology 1. ADMINISTRATIVE REQUIREMENTS a) RECIPIENT shall follow the "Administrative Requirements for Recipients of Ecology Grants and Loans — EAGL Edition." https:Hfortress.wa.gov/ecy/publications/SummaryPages/1401002.html b) RECIPIENT shall complete all activities funded by this Agreement and be fully responsible for the proper management of all funds and resources made available under this Agreement. c) RECIPIENT agrees to take complete responsibility for all actions taken under this Agreement, including ensuring all subgrantees and contractors comply with the terms and conditions of this Agreement. ECOLOGY reserves the right to request proof of compliance by subgrantees and contractors. d) RECIPIENT's activities under this Agreement shall be subject to the review and approval by ECOLOGY for the extent and character of all work and services. 2. AMENDMENTS AND MODIFICATIONS This Agreement may be altered, amended, or waived only by a written amendment executed by both parties. No subsequent modification(s) or amendment(s) of this Agreement will be of any force or effect unless in writing and signed by authorized representatives of both parties. ECOLOGY and the RECIPIENT may change their respective staff contacts and administrative information without the concurrence of either party. 3. ARCHAEOLOGICAL AND CULTURAL RESOURCES RECIPIENT shall take reasonable action to avoid, minimize, or mitigate adverse effects to archeological and historic resources. The RECIPIENT must agree to hold harmless the State of Washington in relation to any claim related to historical or cultural artifacts discovered, disturbed, or damaged due to the RECIPIENT's project funded under this Agreement. RECIPIENT shall: a) Contact the ECOLOGY Program issuing the grant or loan to discuss any Cultural Resources requirements for their project: • For capital construction projects or land acquisitions for capital construction projects, if required, comply with Governor Executive Order 05-05, Archaeology and Cultural Resources. • For projects with any federal involvement, if required, comply with the National Historic Preservation Act. • Any cultural resources federal or state requirements must be completed prior to the start of any work on the project site. b) If required by the ECOLOGY Program, submit an Inadvertent Discovery Plan (IDP) to ECOLOGY prior to implementing any project that involves ground disturbing activities. ECOLOGY will provide the IDP form. RECIPIENT shall: • Keep the IDP at the project site. • Make the IDP readily available to anyone working at the project site. • Discuss the IDP with staff and contractors working at the project site. • Implement the IDP when cultural resources or human remains are found at the project site. c) If any archeological or historic resources are found while conducting work under this Agreement: • Immediately stop work and notify the ECOLOGY Program, the Department of Archaeology and Historic Preservation at (360) 586-3064, any affected Tribe, and the local government. d) If any human remains are found while conducting work under this Agreement: • Immediately stop work and notify the local Law Enforcement Agency or Medical Examiner/Coroner's Office, and then the ECOLOGY Program. 8.2.a Version 10/30/2015 Packet Pg. 216 State of Washington Department of Ecology Agreement No: WQSWCAP-1719-Edmond-00033 Project Title: 2017-2019 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds e) Comply with RCW 27.53, RCW 27.44.055, and RCW 68.50.645, and all other applicable local, state, and federal laws protecting cultural resources and human remains. 4. ASSIGNMENT No right or claim of the RECIPIENT arising under this Agreement shall be transferred or assigned by the RECIPIENT 5. COMMUNICATION RECIPIENT shall make every effort to maintain effective communications with the RECIPIENT's designees, ECOLOGY, all affected local, state, or federal jurisdictions, and any interested individuals or groups. 6. COMPENSATION a) Any work performed prior to effective date of this Agreement will be at the sole expense and risk of the RECIPIENT. ECOLOGY must sign the Agreement before any payment requests can be submitted. b) Payments will be made on a reimbursable basis for approved and completed work as specified in this Agreement. c) RECIPIENT is responsible to determine if costs are eligible. Any questions regarding eligibility should be clarified with ECOLOGY prior to incurring costs. Costs that are conditionally eligible require approval by ECOLOGY prior to expenditure. d) RECIPIENT shall not invoice more than once per month unless agreed on by ECOLOGY. e) ECOLOGY will not process payment requests without the proper reimbursement forms, Progress Report and supporting documentation. ECOLOGY will provide instructions for submitting payment requests. f) ECOLOGY will pay the RECIPIENT thirty (30) days after receipt of a properly completed request for payment. g) RECIPIENT will receive payment through Washington State Department of Enterprise Services' Statewide Payee Desk. RECIPIENT must register as a payee by submitting a Statewide Payee Registration form and an IRS W-9 form at the website, http://www.des.wa.gov/services/ContractingPurchasingBusinessNendorPay/Pages/default.aspx. For any questions about the vendor registration process contact the Statewide Payee Help Desk at (360) 407-8180 or email payeehelpdesk@watech.wa.gov. h) ECOLOGY may, at its sole discretion, withhold payments claimed by the RECIPIENT if the RECIPIENT fails to satisfactorily comply with any term or condition of this Agreement. i) Monies withheld by ECOLOGY may be paid to the RECIPIENT when the work described herein, or a portion thereof, has been completed if, at ECOLOGY's sole discretion, such payment is reasonable and approved according to this Agreement, as appropriate, or upon completion of an audit as specified herein. j) RECIPIENT should submit final requests for compensation within thirty (30) days after the expiration date of this Agreement. Failure to comply may result in delayed reimbursement. 7. COMPLIANCE WITH ALL LAWS RECIPIENT agrees to comply fully with all applicable federal, state and local laws, orders, regulations, and permits related to this Agreement, including but not limited to: a) RECIPIENT agrees to comply with all applicable laws, regulations, and policies of the United States and the State of Washington which affect wages and job safety. b) RECIPIENT agrees to be bound by all applicable federal and state laws, regulations, and policies against discrimination. c) RECIPIENT certifies full compliance with all applicable state industrial insurance requirements. d) RECIPIENT agrees to secure and provide assurance to ECOLOGY that all the necessary approvals and permits required by authorities having jurisdiction over the project are obtained. RECIPIENT must include time in their project timeline for the permit and approval processes. ECOLOGY shall have the right to immediately terminate for cause this Agreement as provided herein if the RECIPIENT fails to comply with above requirements. 8.2.a Version 10/30/2015 Packet Pg. 217 State of Washington Department of Ecology Agreement No: WQSWCAP-1719-Edmond-00033 Project Title: 2017-2019 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds If any provision of this Agreement violates any statute or rule of law of the state of Washington, it is considered modified to conform to that statute or rule of law. 8. CONFLICT OF INTEREST RECIPIENT and ECOLOGY agree that any officer, member, agent, or employee, who exercises any function or responsibility in the review, approval, or carrying out of this Agreement, shall not have any personal or financial interest, direct or indirect, nor affect the interest of any corporation, partnership, or association in which he/she is a part, in this Agreement or the proceeds thereof. 9. CONTRACTING FOR GOODS AND SERVICES RECIPIENT may contract to buy goods or services related to its performance under this Agreement. RECIPIENT shall award all contracts for construction, purchase of goods, equipment, services, and professional architectural and engineering services through a competitive process, if required by State law. RECIPIENT is required to follow procurement procedures that ensure legal, fair, and open competition. RECIPIENT must have a standard procurement process or follow current state procurement procedures. RECIPIENT may be required to provide written certification that they have followed their standard procurement procedures and applicable state law in awarding contracts under this Agreement. ECOLOGY reserves the right to inspect and request copies of all procurement documentation, and review procurement practices related to this Agreement. Any costs incurred as a result of procurement practices not in compliance with state procurement law or the RECIPIENT's normal procedures may be disallowed at ECOLOGY's sole discretion. 10. DISPUTES When there is a dispute with regard to the extent and character of the work, or any other matter related to this Agreement the determination of ECOLOGY will govern, although the RECIPIENT shall have the right to appeal decisions as provided for below: a) RECIPIENT notifies the funding program of an appeal request. b) Appeal request must be in writing and state the disputed issue(s). c) RECIPIENT has the opportunity to be heard and offer evidence in support of its appeal. d) ECOLOGY reviews the RECIPIENT's appeal. e) ECOLOGY sends a written answer within ten (10) business days, unless more time is needed, after concluding the review. The decision of ECOLOGY from an appeal will be final and conclusive, unless within thirty (30) days from the date of such decision, the RECIPIENT furnishes to the Director of ECOLOGY a written appeal. The decision of the Director or duly authorized representative will be final and conclusive. The parties agree that this dispute process will precede any action in a judicial or quasi-judicial tribunal. Appeals of the Director's decision will be brought in the Superior Court of Thurston County. Review of the Director's decision will not be taken to Environmental and Land Use Hearings Office. Pending final decision of a dispute, the RECIPIENT agrees to proceed diligently with the performance of this Agreement and in accordance with the decision rendered. Nothing in this Agreement will be construed to limit the parties' choice of another mutually acceptable method, in addition to the dispute resolution procedure outlined above. 11. ENVIRONMENTAL DATA STANDARDS a) RECIPIENT shall prepare a Quality Assurance Project Plan (QAPP) for each project that collects or uses environmental measurement data. RECIPIENTS unsure about whether a QAPP is required for their project shall contact the ECOLOGY Program issuing the grant or loan. If a QAPP is required the RECIPIENT shall: • Use ECOLOGY's QAPP Template provided by the ECOLOGY Program. 8.2.a Version 10/30/2015 Packet Pg. 218 State of Washington Department of Ecology Agreement No: WQSWCAP-1719-Edmond-00033 Project Title: 2017-2019 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds • Follow ECOLOGY's Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies, July 2004 (Ecology Publication No. 04-03-030). • Submit the QAPP to ECOLOGY for review and approval before the start of the work. b) RECIPIENT shall submit environmental data that was collected on a project to ECOLOGY using the Environmental Information Management system (EIM), unless the ECOLOGY Program instructs otherwise. The data must be successfully loaded into EIM, find instructions at: http://www.ecy.wa.gov/eim. c) RECIPIENT shall follow ECOLOGY's data standards when Geographic Information System (GIS) data is collected and processed. Guidelines for Creating and Accessing GIS Data are available at: http://www.ecy.wa.gov/services/gis/data/standards/standards.httn. RECIPIENT, when requested by ECOLOGY, shall provide copies to ECOLOGY of all final GIS data layers, imagery, related tables, raw data collection files, map products, and all metadata and project documentation. 12. GOVERNING LAW This Agreement will be governed by the laws of the State of Washington, and the venue of any action brought hereunder will be in the Superior Court of Thurston County. 13. INDEMNIFICATION ECOLOGY will in no way be held responsible for payment of salaries, consultant's fees, and other costs related to the project described herein, except as provided in the Scope of Work. To the extent that the Constitution and laws of the State of Washington permit, each party will indemnify and hold the other harmless from and against any liability for any or all injuries to persons or property arising from the negligent act or omission of that party or that party's agents or employees arising out of this Agreement. 14. INDEPENDENT STATUS The employees, volunteers, or agents of each party who are engaged in the performance of this Agreement will continue to be employees, volunteers, or agents of that party and will not for any purpose be employees, volunteers, or agents of the other party. 15. KICKBACKS RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this Agreement to give up any part of the compensation to which he/she is otherwise entitled to or receive any fee, commission, or gift in return for award of a subcontract hereunder. 16. MINORITY AND WOMEN'S BUSINESS ENTERPRISES (MWBE) RECIPIENT is encouraged to solicit and recruit, to the extent possible, certified minority -owned (MBE) and women -owned (WBE) businesses in purchases and contracts initiated under this Agreement. Contract awards or rejections cannot be made based on MWBE participation; however, the RECIPIENT is encouraged to take the following actions, when possible, in any procurement under this Agreement: a) Include qualified minority and women's businesses on solicitation lists whenever they are potential sources of goods or services. b) Divide the total requirements, when economically feasible, into smaller tasks or quantities, to permit maximum participation by qualified minority and women's businesses. c) Establish delivery schedules, where work requirements permit, which will encourage participation of qualified minority and women's businesses. d) Use the services and assistance of the Washington State Office of Minority and Women's Business Enterprises (OMWBE) (866-208-1064) and the Office of Minority Business Enterprises of the U.S. Department of Commerce, as appropriate. 8.2.a Version 10/30/2015 Packet Pg. 219 State of Washington Department of Ecology Agreement No: WQSWCAP-1719-Edmond-00033 Project Title: 2017-2019 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds 17. ORDER OF PRECEDENCE In the event of inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: (a) applicable federal and state statutes and regulations; (b) The Agreement; (c) Scope of Work; (d) Special Terms and Conditions; (e) Any provisions or terms incorporated herein by reference, including the "Administrative Requirements for Recipients of Ecology Grants and Loans"; and (f) the General Terms and Conditions. 18. PRESENTATION AND PROMOTIONAL MATERIALS ECOLOGY reserves the right to approve RECIPIENT's communication documents and materials related to the fulfillment of this Agreement: a) If requested, RECIPIENT shall provide a draft copy to ECOLOGY for review and approval ten (10) business days prior to production and distribution. b) RECIPIENT shall include time for ECOLOGY's review and approval process in their project timeline. c) If requested, RECIPIENT shall provide ECOLOGY two (2) final copies and an electronic copy of any tangible products developed. Copies include any printed materials, and all tangible products developed such as brochures, manuals, pamphlets, videos, audio tapes, CDs, curriculum, posters, media announcements, or gadgets with a message, such as a refrigerator magnet, and any online communications, such as web pages, blogs, and twitter campaigns. If it is not practical to provide a copy, then the RECIPIENT shall provide a description (photographs, drawings, printouts, etc.) that best represents the item. Any communications intended for public distribution that uses ECOLOGY's logo shall comply with ECOLOGY's graphic requirements and any additional requirements specified in this Agreement. Before the use of ECOLOGY's logo contact ECOLOGY for guidelines. RECIPIENT shall acknowledge in the communications that funding was provided by ECOLOGY. 19. PROGRESS REPORTING a) RECIPIENT must satisfactorily demonstrate the timely use of funds by submitting payment requests and progress reports to ECOLOGY. ECOLOGY reserves the right to amend or terminate this Agreement if the RECIPIENT does not document timely use of funds. b) RECIPIENT must submit a progress report with each payment request. Payment requests will not be processed without a progress report. ECOLOGY will define the elements and frequency of progress reports. c) RECIPIENT shall use ECOLOGY's provided progress report format. d) Quarterly progress reports will cover the periods from January 1 through March 31, April 1 through June 30, July 1 through September 30, and October 1 through December 31. Reports shall be submitted within thirty (30) days after the end of the quarter being reported. e) RECIPIENT shall submit the Closeout Report within thirty (30) days of the expiration date of the project, unless an extension has been approved by ECOLOGY. RECIPIENT shall use the ECOLOGY provided closeout report format. 20. PROPERTY RIGHTS a) Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable property under this Agreement, the RECIPIENT may copyright or patent the same but ECOLOGY retains a royalty free, nonexclusive, and irrevocable license to reproduce, publish, recover, or otherwise use the material(s) or property, and to authorize others to use the same for federal, state, or local government purposes. b) Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish ECOLOGY information; present papers, lectures, or seminars involving information supplied by ECOLOGY; or use logos, reports, maps, or other data in printed reports, signs, brochures, pamphlets, etc., appropriate credit shall be given to ECOLOGY. 8.2.a Version 10/30/2015 Packet Pg. 220 State of Washington Department of Ecology Agreement No: WQSWCAP-1719-Edmond-00033 Project Title: 2017-2019 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds c) Presentation and Promotional Materials. ECOLOGY shall have the right to use or reproduce any printed or graphic materials produced in fulfillment of this Agreement, in any manner ECOLOGY deems appropriate. ECOLOGY shall acknowledge the RECIPIENT as the sole copyright owner in every use or reproduction of the materials. d) Tangible Property Rights. ECOLOGY's current edition of "Administrative Requirements for Recipients of Ecology Grants and Loans," shall control the use and disposition of all real and personal property purchased wholly or in part with funds furnished by ECOLOGY in the absence of state and federal statutes, regulations, or policies to the contrary, or upon specific instructions with respect thereto in this Agreement. e) Personal Property Furnished by ECOLOGY. When ECOLOGY provides personal property directly to the RECIPIENT for use in performance of the project, it shall be returned to ECOLOGY prior to final payment by ECOLOGY. If said property is lost, stolen, or damaged while in the RECIPIENT's possession, then ECOLOGY shall be reimbursed in cash or by setoff by the RECIPIENT for the fair market value of such property. f) Acquisition Projects. The following provisions shall apply if the project covered by this Agreement includes funds for the acquisition of land or facilities: 1. RECIPIENT shall establish that the cost is fair value and reasonable prior to disbursement of funds provided for in this Agreement. 2. RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to disbursement of funds provided by this Agreement. Such evidence may include title insurance policies, Torrens certificates, or abstracts, and attorney's opinions establishing that the land is free from any impediment, lien, or claim which would impair the uses intended by this Agreement. g) Conversions. Regardless of the Agreement expiration date, the RECIPIENT shall not at any time convert any equipment, property, or facility acquired or developed under this Agreement to uses other than those for which assistance was originally approved without prior written approval of ECOLOGY. Such approval may be conditioned upon payment to ECOLOGY of that portion of the proceeds of the sale, lease, or other conversion or encumbrance which monies granted pursuant to this Agreement bear to the total acquisition, purchase, or construction costs of such property 21. RECORDS, AUDITS, AND INSPECTIONS RECIPIENT shall maintain complete program and financial records relating to this Agreement, including any engineering documentation and field inspection reports of all construction work accomplished. All records shall: a) Be kept in a manner which provides an audit trail for all expenditures. b) Be kept in a common file to facilitate audits and inspections. c) Clearly indicate total receipts and expenditures related to this Agreement. d) Be open for audit or inspection by ECOLOGY, or by any duly authorized audit representative of the State of Washington, for a period of at least three (3) years after the final grant payment or loan repayment, or any dispute resolution hereunder. RECIPIENT shall provide clarification and make necessary adjustments if any audits or inspections identify discrepancies in the records. ECOLOGY reserves the right to audit, or have a designated third party audit, applicable records to ensure that the state has been properly invoiced. Any remedies and penalties allowed by law to recover monies determined owed will be enforced. Repetitive instances of incorrect invoicing or inadequate records may be considered cause for termination. All work performed under this Agreement and any property and equipment purchased shall be made available to ECOLOGY and to any authorized state, federal or local representative for inspection at any time during the course of this Agreement and for at least three (3) years following grant or loan termination or dispute resolution hereunder. RECIPIENT shall provide right of access to ECOLOGY, or any other authorized representative, at all reasonable times, in order to monitor and evaluate performance, compliance, and any other conditions under this Agreement. 8.2.a Version 10/30/2015 Packet Pg. 221 State of Washington Department of Ecology Agreement No: WQSWCAP-1719-Edmond-00033 Project Title: 2017-2019 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds 22. RECOVERY OF FUNDS The right of the RECIPIENT to retain monies received as reimbursement payments is contingent upon satisfactory performance of this Agreement and completion of the work described in the Scope of Work. All payments to the RECIPIENT are subject to approval and audit by ECOLOGY, and any unauthorized expenditure(s) or unallowable cost charged to this Agreement shall be refunded to ECOLOGY by the RECIPIENT. RECIPIENT shall refund to ECOLOGY the full amount of any erroneous payment or overpayment under this Agreement. RECIPIENT shall refund by check payable to ECOLOGY the amount of any such reduction of payments or repayments within thirty (30) days of a written notice. Interest will accrue at the rate of twelve percent (12%) per year from the time ECOLOGY demands repayment of funds. Any property acquired under this Agreement, at the option of ECOLOGY, may become ECOLOGY's property and the RECIPIENT's liability to repay monies will be reduced by an amount reflecting the fair value of such property. 23. SEVERABILITY If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, and to this end the provisions of this Agreement are declared to be severable. 24. STATE ENVIRONMENTAL POLICY ACT (SEPA) RECIPIENT must demonstrate to ECOLOGY's satisfaction that compliance with the requirements of the State Environmental Policy Act (Chapter 43.21C RCW and Chapter 197-11 WAC) have been or will be met. Any reimbursements are subject to this provision. 25. SUSPENSION When in the best interest of ECOLOGY, ECOLOGY may at any time, and without cause, suspend this Agreement or any portion thereof for a temporary period by written notice from ECOLOGY to the RECIPIENT. RECIPIENT shall resume performance on the next business day following the suspension period unless another day is specified by ECOLOGY. 26. SUSTAINABLE PRACTICES In order to sustain Washington's natural resources and ecosystems, the RECIPIENT is fully encouraged to implement sustainable practices and to purchase environmentally preferable products under this Agreement. a) Sustainable practices may include such activities as: use of clean energy, use of double -sided printing, hosting low impact meetings, and setting up recycling and composting programs. b) Purchasing may include such items as: sustainably produced products and services, EPEAT registered computers and imaging equipment, independently certified green cleaning products, remanufactured toner cartridges, products with reduced packaging, office products that are refillable, rechargeable, and recyclable, and 100% post -consumer recycled paper. For more suggestions visit ECOLOGY's web page: Green Purchasing, http://www.ecy.wa.gov/programs/swfa/epp. 27. TERMINATION a) For Cause ECOLOGY may terminate for cause this Agreement with a seven (7) calendar days prior written notification to the RECIPIENT, at the sole discretion of ECOLOGY, for failing to perform an Agreement requirement or for a material breach of any term or condition. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. Failure to Commence Work. ECOLOGY reserves the right to terminate this Agreement if RECIPIENT fails to commence work on the project funded within four (4) months after the effective date of this Agreement, or by any date 8.2.a Version 10/30/2015 Packet Pg. 222 State of Washington Department of Ecology Agreement No: WQSWCAP-1719-Edmond-00033 Project Title: 2017-2019 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds mutually agreed upon in writing for commencement of work, or the time period defined within the Scope of Work. Non -Performance. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance by the RECIPIENT of all of its obligations under this Agreement. In the event the RECIPIENT unjustifiably fails, in the opinion of ECOLOGY, to perform any obligation required of it by this Agreement, ECOLOGY may refuse to pay any further funds, terminate in whole or in part this Agreement, and exercise any other rights under this Agreement. Despite the above, the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY and the State of Washington because of any breach of this Agreement by the RECIPIENT. ECOLOGY may withhold payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is determined. b) For Convenience ECOLOGY may terminate for convenience this Agreement, in whole or in part, for any reason when it is the best interest of ECOLOGY, with a thirty (30) calendar days prior written notification to the RECIPIENT, except as noted below. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. Non -Allocation of Funds. ECOLOGY's ability to make payments is contingent on availability of funding. In the event funding from state, federal or other sources is withdrawn, reduced, or limited in any way after the effective date and prior to the completion or expiration date of this Agreement, ECOLOGY, at its sole discretion, may elect to terminate the Agreement, in whole or part, or renegotiate the Agreement, subject to new funding limitations or conditions. ECOLOGY may also elect to suspend performance of the Agreement until ECOLOGY determines the funding insufficiency is resolved. ECOLOGY may exercise any of these options with no notification or restrictions, although ECOLOGY will make a reasonable attempt to provide notice. In the event of termination or suspension, ECOLOGY will reimburse eligible costs incurred by the recipient/contractor through the effective date of termination or suspension. Reimbursed costs must be agreed to by ECOLOGY and the recipient/contractor. In no event shall ECOLOGY's reimbursement exceed ECOLOGY's total responsibility under the agreement and any amendments. If payments have been discontinued by ECOLOGY due to unavailable funds, the RECIPIENT shall not be obligated to repay monies which had been paid to the RECIPIENT prior to such termination. RECIPIENT's obligation to continue or complete the work described in this Agreement shall be contingent upon availability of funds by the RECIPIENT's governing body. c) By Mutual Agreement ECOLOGY and the RECIPIENT may terminate this Agreement, in whole or in part, at any time, by mutual written agreement. d) In Event of Termination All finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, reports or other materials prepared by the RECIPIENT under this Agreement, at the option of ECOLOGY, will become property of ECOLOGY and the RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials. Nothing contained herein shall preclude ECOLOGY from demanding repayment of all funds paid to the RECIPIENT in accordance with Recovery of Funds, identified herein. 28. THIRD PARTY BENEFICIARY 8.2.a Version 10/30/2015 Packet Pg. 223 State of Washington Department of Ecology Agreement No: WQSWCAP-1719-Edmond-00033 Project Title: 2017-2019 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this Agreement, the state of Washington is named as an express third party beneficiary of such subcontracts with full rights as such. 29. WAIVER Waiver of a default or breach of any provision of this Agreement is not a waiver of any subsequent default or breach, and will not be construed as a modification of the terms of this Agreement unless stated as such in writing by the authorized representative of ECOLOGY. GENERAL TERMS AND CONDITIONS LAST UPDATED 05/11/2017 8.2.a Version 10/30/2015 Packet Pg. 224 8.3 City Council Agenda Item Meeting Date: 11/14/2017 Authorize the Mayor to sign a Local Agency Professional Services Agreement with Parametrix for the Edmonds Street Waterfront Connector Project Staff Lead: Rob English Department: Engineering Preparer: Katie MacCaul Background/History On October 24, 2017, Staff presented this item to the Planning, Parks and Public Works Committee. On November 15, 2016, after a presentation and public meeting regarding the At -Grade Rail Crossings Alternatives Analysis, Council unanimously moved to add the Edmonds Street Waterfront Connector Project (the Connector) to the CIP. Staff Recommendation Forward the item to the City Council for approval. Narrative After securing an appropriation of $700,000 from the State Legislature in June 2017, the combination of local funds and outside entity contributions yielded a total of $990,000 to further pursue the Connector project. In accordance with the City's Purchasing Policies, staff solicited Statement of Qualifications (SOQs) from firms interested in providing environmental documentation and preliminary design services. Three consultants were selected for interviews: KPFF Consulting Engineers Berger-ABAM Parametrix. The members of the City's interview team were: Phil Williams, Public Works Director; Patrick Doherty, Community Services and Economic Development Director; Mike Cotton, Deputy Regional Administrator, Washington State Department of Transportation; and Ed Sibrel, Capital Projects Manager. Interviews were held on August 4th and 11th, 2017. Post -interview evaluations were compiled, and Parametrix was selected based on their qualifications and experience. Parametrix brings a wealth of skills and experience to the project. As a lead consultant under Tetra Tech during the Edmonds Waterfront Access Study, the firm was heavily involved with developing and assessing the varying design concepts under consideration. One of Parametrix's Packet Pg. 225 8.3 core strengths that showed during evaluation was its ability to collaborate across multiple design and planning disciplines, ensuring that no one aspect of the project would suffer by being addressed in isolation from others. The firm also brings a team of professionals, many of which were directly involved with the Access Study: Shannon & Wilson for geotechnical expertise, Enviroissues for public participation and outreach, and Tetra Tech for stakeholder coordination as well as grant funding support. Additional team members include TKDA for railroad coordination, Cultural Resource Consultants for archeological and historical support, Tierra Right of Way for right-of-way planning, VIA Architecture for urban design, and Bruce Myers for artwork. Parametrix has submitted a comprehensive scope of services (attached) for the work involved. The proposed fee to complete the work is $917,374. The amount includes a 5% management reserve for unanticipated activities or services not covered in the scope. Attachments: Bridge Selection Process Parametrix Contract EdmondsWtrFrontConnectorECS SOW 11-2-17 clean Packet Pg. 226 8.3.a Edmonds Street Waterfront Connector Process The process for identifying a preferred alternative includes: 1) The development of up to six feasible bridge options for consideration, working with the City and stakeholders to identify the visual and functional requirements, opportunities, issues, constraints and goals 2) Options will be illustrated in plan, section, examples, and a hand drawing over context photo. 3) First level screening will identify the two most preferred options to develop into alternatives with further engineering and visual expression development and evaluation 4) Develop the alternatives (with engineering adequate to support conceptual estimate) 5) Conduct a more robust, second level screening including input from the stakeholders and the public 6) City selects the preferred alternative. Upon determination of the preferred alternative, the next steps include preliminary engineering and the development of the NEPA Documentation including evaluations required for the Endangered Species Act. M I MM, DIJIMF�M� M 1 J A S I 0 I N D J F M A M 1 1 Second Level Screening Select Preferred Alternative Preliminary Design on Preferred Alternative Environmental Analysis and Environmental Clearances (NEPA) ResouTccAgency Coordination !MM MMMMMMMMMM G!yCoundl Outreach j-1 om" I I I Draft change. control due .. 11/1/2017 Packet Pg. 227 8.3.b Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreemen Agreement Number: Firm/Organization Legal Name (do not use dba's): Parametrix, Inc. Address Federal Aid Number 719 2nd Avenue, Suite 200, Seattle, WA 98104 UBI Number Federal TIN or SSN Number 600 135 349 91-0914810 Execution Date Completion Date 1099 Form Required Federal Participation ❑ Yes ❑✓ No ❑ Yes ❑ No Project Title Edmonds Street Waterfront Connector Description of Work Complete environmental documents and preliminary design of the Edmonds Waterfront Connector. ❑i Yes ❑ No DBE Participation Maximum Amount Payable: $917,374.19 ❑ Yes ❑i No MBE Participation ❑ Yes ❑i No WBE Participation ❑ Yes ❑✓ No SBE Participation Index of Exhibits Exhibit A Scope of Work Exhibit B DBE Participation Exhibit C Preparation and Delivery of Electronic Engineering and Other Data Exhibit D Prime Consultant Cost Computations Exhibit E Sub -consultant Cost Computations Exhibit F Title VI Assurances Exhibit G Certification Documents Exhibit H Liability Insurance Increase Exhibit I Alleged Consultant Design Error Procedures Exhibit J Consultant Claim Procedures Agreement Number: L 0 r U m c c 0 U c 0 L m �a m m L c 0 E w r U 0 L �0♦ V K �L E R a c m E U 0 r r Q Local AgencyA&E Professional Services Negotiated Hourly Rate Consultant Agreement Packet Pg. 228 Revised 411012015 8.3.b THIS AGREEMENT, made and entered into as shown in the "Execution Date" box on page one (1) of this AGREEMENT, between the City of Edmonds hereinafter called the "AGENCY," and the "Firm / Organization Name" referenced on page one (1) of this AGREEMENT, hereinafter called the "CONSULTANT." WHEREAS, the AGENCY desires to accomplish the work referenced in "Description of Work" on page one (1) of this AGREEMENT and hereafter called the "SERVICES;" and does not have sufficient staff to meet the requires commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provid the necessary SERVICES; and WHEREAS, the CONSULTANT represents that they comply with the Washington State Statutes relating to professional registration, if applicable, and has signified a willingness to furnish consulting services to the AGENCY. NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein, or attached and incorporated and made a part hereof, the parties hereto agree as follows: d I. General Description of Work o U The work under this AGREEMENT shall consist of the above -described SERVICES as herein defined, and c necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services, labor, r and related equipment and, if applicable, sub -consultants and subcontractors necessary to conduct and complete the 21, SERVICES as designated elsewhere in this AGREEMENT. II. General Scope of Work as as co The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit "A" attached N c hereto and by this reference made a part of this AGREEMENT. The General Scope of Work was developed E utilizing performance based contracting methodologies. w III. General Requirements All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress, and presentation meetings with the AGENCY and/or such State, Federal, Community, City, or County officials, groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or days' notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit "A." The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will outline in written and graphical form the various phases and the order of performance of the SERVICES in sufficient detail so that the progress of the SERVICES can easily be evaluated. The CONSULTANT, any sub -consultants, and the AGENCY shall comply with all Federal, State, and local laws, rules, codes, regulations, and all AGENCY policies and directives, applicable to the work to be performed under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the Stat of Washington. Agreement Number: Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Packet Pg. 229 Revised 411012015 8.3.b Participation for Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE), if required, per 49 CFR Part 26, shall be shown on the heading of this AGREEMENT. If DBE firms are utilized at the commencement of this AGREEMENT, the amounts authorized to each firm and their certification number will be shown on Exhibit `B" attached hereto and by this reference made part of this AGREEMENT. If the Prime CONSULTANT is a DBE certified firm they must comply with the Commercial Useful Function (CUF) regulation outlined in the AGENCY's "DBE Program Participation Plan" and perform a minimum of 30% of the total amount of this AGREEMENT. It is recommended, but not required, that non -DBE Prime CONSULTANTS perform a minimum of 30% of the total amount of this AGREEMENT. The CONSULTANT, on a monthly basis, is required to submit DBE Participation of the amounts paid to all DBE firms invoiced for this AGREEMENT. All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned. All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit "C — Preparation and Delivery of Electronic Engineering and other Data." All designs, drawings, specifications, documents, and other work products, including all electronic files, prepared by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for these SERVICES, and are the property of the AGENCY. Reuse by the AGENCY or by others, acting through or on behalf of the AGENCY of any such instruments of service, not occurring as a part of this SERVICE, shall be without liability or legal exposure to the CONSULTANT. Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the other parry by (i) certified mail, return receipt requested, or (ii) by email or facsimile, to the address set forth below: If to AGENCY: Name: Ed Sibrel Agency: City of Edmonds Address: 121 5th Avenue No. City: Edmonds State: WA Zip: 98020 Email: Ed.Sibrel@edmondswa.gov Phone: 425/771-0220, x1701 Facsimile: IV. Time for Beginning and Completion If to CONSULTANT: Name: Sandy Glover Agency: Parametrix, Inc. Address: 719 2nd Avenue, Suite 200 City: Seattle State: WA Zip: 98104 Email: sglover@parametrix.com Phone: 206/394-3664 Facsimile: 855/542-6353 The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing by the AGENCY. All work under this AGREEMENT shall conform to the criteria agreed upon detailed in the AGREEMENT documents. These SERVICES must be completed by the date shown in the heading of this AGREEMENT titled "Completion Date." The established completion time shall not be extended because of any delays attributable to the CONSULTANT, but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of unavoidable delays caused by an act of GOD, governmental actions, or other conditions beyond the control of the CONSULTANT. A prior supplemental AGREEMENT issued by the AGENCY is required to extend the establishes completion time. Cl d _ c 0 U c 0 a� 0 a� L co N 0 w 0 c 0 0 x �L d L a r c as E U 0 a Agreement Number: Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Packet Pg. 230 Revised 411012015 8.3.b V. Payment Provisions The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT as provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete SERVICES. The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31 (www.ecfr.gov). A. Hourly Rates: Hourly rates are comprised of the following elements - Direct (Raw) Labor, Indirect Cost Rate, and Fixed Fee (Profit). The CONSULTANT shall be paid by the AGENCY for work done, based upon the negotiated hourly rates shown in Exhibits "D" and "E" attached hereto and by reference made part of this AGREEMENT. These negotiated hourly rates will be accepted based on a review of the CONSULTANT's direct labor rates and indirect cost rate computations and agreed upon fixed fee. The accepted negotiated rates shall be memorialized in a final written acknowledgement between the parties. Such final written acknowledgement shall be incorporated into, and become a part of, this AGREEMENT. The initially accepted negotiated rates shall be applicable from the approval date, as memorialized in a final written acknowledgemen L to 180 days following the CONSULTANT's fiscal year end (FYE) date. W The direct (raw) labor rates and classifications, as shown on Exhibits "D" and "E" shall be subject to d renegotiations for each subsequent twelve (12) month period (180 days following FYE date to 180 days 0 following FYE date) upon written request of the CONSULTANT or the AGENCY. The written request must c be made to the other party within ninety (90) days following the CONSULTANT's FYE date. If no such writtei request is made, the current direct (raw) labor rates and classifications as shown on Exhibits "D" and "E", will remain in effect for the twelve (12) month period. Conversely, if a timely request is made in the manner set forth above, the parties will commence negotiations a� to determine the new direct (raw) labor rates and classifications that will be applicable for the twelve (12) CIO N month period. Any agreed to renegotiated rates shall be memorialized in a final written acknowledgement = between the parties. Such final written acknowledgement shall be incorporated into, and become a part of, this OE AGREEMENT. If requested, the CONSULTANT shall provide current payroll register and classifications to ail W in negotiations. If the parties cannot reach an agreement on the direct (raw) labor rates and classifications, the AGENCY shall perform an audit of the CONSULTANT's books and records to determine the CONSULTANT'; actual costs. The audit findings will establish the direct (raw) labor rates and classifications that will be c applicable for the twelve (12) month period. The fixed fee as identified in Exhibits "D" and "E" shall represent a value to be applied throughout the life L E of the AGREEMENT. cc i The CONSULTANT shall submit annually to the AGENCY an updated indirect cost rate within 180 days of the a close of its fiscal year. An approved updated indirect cost rate shall be included in the current fiscal year rates under this AGREEMENT, even if/when other components of the hourly rate are not renegotiated. These rates E will be applicable for the twelve (12) month period. At the AGENCY's option, a provisional and/or conditional indirect cost rate may be negotiated. This provisional or conditional indirect rate shall remain in effect until the a updated indirect cost rate is completed and approved. Indirect cost rate costs incurred during the provisional or conditional period will not be adjusted. The CONSULTANT may request an extension of the last approved indirect cost rate for the twelve (12) month period. These requests for provisional indirect cost rate and/or extension will be considered on a case -by -case basis, and if granted, will be memorialized in a final written acknowledgement. The CONSULTANT shall maintain and have accessible support data for verification of the components of the hourly rates, i.e., direct (raw) labor, indirect cost rate, and fixed fee (profit) percentage. The CONSULTANT shall bill each employee's actual classification, and actual salary plus indirect cost rate plus fixed fee. Agreement Number: Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Packet Pg. 231 Revised 411012015 8.3.b B. Direct Non -Salary Costs: Direct Non -Salary Costs will be reimbursed at the actual cost to the CONSULTANT. These charges may include, but are not limited to, the following items: travel, printing, long distance telephone, supplies, computer charges and fees of sub -consultants. Air or train travel will be reimbursed only to lowest price available, unless otherwise approved by the AGENCY. The CONSULTANT shall comply with the rules and regulations regarding travel costs (excluding air, train, and rental car costs) in accordance with the WSDOT's Accounting Manual M 13-82, Chapter 10 — Travel Rules and Procedures, and all revisions thereto. Air, train and rental card costs shall be reimbursed in accordance with 48 Code of Federal Regulations (CFR) Part 31.205-46 "Travel Costs." The billing for Direct Non -salary Costs shall include an itemized listing of the charges directly identifiable with these SERVICES. The CONSULTANT shall maintain the original supporting documents in their office. Copies of the original supporting documents shall be supplied to the STATE upon request. All above charges must be necessary for the SERVICES provided under this AGREEMENT. C. Maximum Amount Payable: The Maximum Amount Payable by the AGENCY to the CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT on page one (1.) The Maximum Amount Payable does not include payment for extra work as stipulated in section XIII, "Extra c Work." No minimum amount payable is guaranteed under this AGREEMENT. D. Monthly Progress Payments: Progress payments may be claimed on a monthly basis for all costs authorized in c A and B above. The monthly billings shall be supported by detailed statements for hours expended at the rates v established in Exhibit "D," including names and classifications of all employees, and billings for all direct non- c salary expenses. To provide a means of verifying the billed salary costs for the CONSULTANT's employees, the AGENCY may conduct employee interviews. These interviews may consist of recording the names, titles, salary rates, and present duties of those employees performing work on the SERVICES at the time of the interview. 2 E. Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be co made promptly upon its verification by the AGENCY after the completion of the SERVICES under this c AGREEMENT, contingent upon receipt of all PS&E, plans, maps, notes, reports, electronic data, and other E related documents which are required to be furnished under this AGREEMENT. Acceptance of such Final w Payment by the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT may have against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by the CONSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to any claims that the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may v x pursue with respect to such claims. The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time E of final audit all required adjustments will be made and reflected in a final payment. In the event that such a. final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment ; to the AGENCY within thirty (30) calendar days of notice of the overpayment. Such refund shall not E constitute a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY 5 of overpayment. Per WSDOT's "Audit Guide for Consultants," Chapter 23 "Resolution Procedures," the a CONSULTANT has twenty (20) working days after receipt of the final Post Audit to begin the appeal process tc the AGENCY for audit findings. F. Inspection of Cost Records: The CONSULTANT and their sub -consultants shall keep available for inspection by representatives of the AGENCY and the United States, for a period of six (6) years after receipt of final payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upo: these records with the following exception: if any litigation, claim or audit arising out of, in connection with, or related to this AGREEMENT is initiated before the expiration of the six (6) year period, the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is completed. An interim or post audit may be performed on this AGREEMENT. The audit, if any, will be performed by the State Auditor, WSDOT's Internal Audit Office and /or at the request of the AGENCY's Project Manager. Agreement Number: Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Packet Pg. 232 Revised 411012015 8.3.b VI. Sub -Contracting The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit "A" attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without prior written permission of the AGENCY. No permission for subcontracting shall create, between the AGENCY and sub -consultant, any contract or any other relationship. Compensation for this sub -consultant SERVICES shall be based on the cost factors shown on Exhibit "E" attached hereto and by this reference made part of this AGREEMENT. The SERVICES of the sub -consultant shall not exceed its maximum amount payable identified in each sub - consultant cost estimate unless a prior written approval has been issued by the AGENCY. All reimbursable direct labor, indirect cost rate, direct non -salary costs and fixed fee costs for the sub -consultant shall be negotiated and substantiated in accordance with section V "Payment Provisions" herein and shall be memorialized in a final written acknowledgement between the parties. All subcontracts shall contain all applicable provisions of this AGREEMENT, and the CONSULTANT shall require each sub -consultant or subcontractor, of any tier, to abide by the terms and conditions of this AGREEMENT. With respect to sub -consultant payment, the CONSULTANT shall comply with all applicable sections of the STATE's Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011. The CONSULTANT, sub -recipient, or sub -consultant shall not discriminate on the basis of race, color, national origin, or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT -assisted contracts. Failure by the CONSULTANT to carry out these requirements is a material breach of this AGREEMENT, which may result in the termination of this AGREEMENT or such other remedy as the recipient deems appropriate. VII. Employment and Organizational Conflict of Interest The CONSULTANT warrants that they have not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annu this AGREEMENT without liability or, in its discretion, to deduct from this AGREEMENT price or consideration or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen's Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made by a third parry as a consequence of any act or omission on the part of the CONSULTANT's employees or other persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligatioi and responsibility of the CONSULTANT. The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of this AGREEMENT, any professional or technical personnel who are, or have been, at any time during the period of this AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY, except regularly retired employees, without written consent of the public employer of such person if he/she will be working on this AGREEMENT for the CONSULTANT. Cl d _ _ 0 U c 0 as 0 a� L co N 0 E w L _ 0 c.� x �L as E 0 L 0 a c a� E U 0 a Agreement Number: Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Packet Pg. 233 Revised 411012015 VIII. Nondiscrimination 8.3.b During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, sub -consultants, subcontractors and successors in interest, agrees to comply with the following laws and regulations: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. Chapter 21 Subchapter V § 2000d through 2000d-4a) • Federal -aid Highway Act of 1973 (23 U.S.C. Chapter 3 § 324) • Rehabilitation Act of 1973 (29 U.S.C. Chapter 16 Subchapter V § 794) • Age Discrimination Act of 1975 (42 U.S.C. Chapter 76 § 6101 et. seq.) • Civil Rights Restoration Act of 1987 (Public Law 100-259) • American with Disabilities Act of 1990 (42 U.S.C. Chapter 126 § 12101 et. seq.) • 23 CFR Part 200 • 49 CFR Part 21 • 49 CFR Part 26 • RCW 49.60.180 In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit'7 attached hereto and by this reference made part of this AGREEMENT, and shall include the attached Exhibit "F" ir every sub -contract, including procurement of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. IX. Termination of Agreement The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon ten (10) days written notice to the CONSULTANT. In the event this AGREEMENT is terminated by the AGENCY, other than for default on the part of the CONSULTANT, a final payment shall be made to the CONSULTANT for actual hours charged at the time of termination of this AGREEMENT, plus any direct non -salary costs incurred up to the time of termination of this AGREEMENT. No payment shall be made for any SERVICES completed after ten (10) days following receipt by the CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to Notic of Termination exceeds the total amount that would be due when computed as set forth in paragraph two (2) of this section, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for any excess paid. If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT the above formula for payment shall not apply. In the event of a termination for default, the amount to be paid to the CONSULTANT shall be determined by the AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing SERVICES to the date of termination, the amount of SERVICES originally required which was satisfactorily completed to date of termination, whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of termination, the cost to the AGENCY of employing another firm to complete the SERVICES required and the time which may be required to do so, and other factors which affect the value to the AGENCY of the SERVICES performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount, which would have been made using the formula set forth in paragraph two (2) of this section. If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT's failure to perform is without the CONSULTANT's or its employee's fault or negligence, the termination shall be deemed to be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be reimbursed for actual costs in accordance with the termination for other than default clauses listed previously. Cl 0 d 0 U c 0 L M as L co N _ 0 E w 0 c 0 c.� x �L as E 0 L to IL _ a� E U 0 a Agreement Number: Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Packet Pg. 234 Revised 411012015 8.3.b The CONSULTANT shall, within 15 days, notify the AGENCY in writing, in the event of the death of any member, partner, or officer of the CONSULTANT or the death or change of any of the CONSULTANT's supervisory and/or other key personnel assigned to the project or disaffiliation of any principally involved CONSULTANT employee. The CONSULTANT shall also notify the AGENCY, in writing, in the event of the sale or transfer of 50% or more of the beneficial ownership of the CONSULTANT within 15 days of such sale or transfer occurring. The CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any term( - of this AGREEMENT. If termination for convenience occurs, final payment will be made to the CONSULTANT a; set forth in the second and third paragraphs of this section. Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the CONSULTANT, or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY. Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those right; with respect to any future act or omission by the CONSULTANT. 0 X. Changes of Work d The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as 0 U necessary to correct errors appearing therein, without additional compensation thereof. Should the AGENCY , find it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof changed or revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered as Extra Work and will be paid for as herein provided under section XIII "Extra Work." 51 XI. Disputes y.i Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within 0 10 days to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and w binding on the parties of this AGREEMENT; provided however, that if an action is brought challenging the Director of Public Works or AGENCY Engineer's decision, that decision shall be subject to judicial review. If the L parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted under c the procedures found in Exhibit "J". In the event that either party deem it necessary to institute legal action or V proceeding to enforce any right or obligation under this AGREEMENT, this action shall be initiated in the Superior r Court of the State of Washington, situated in the county in which the AGENCY is located. The parties hereto E agree that all questions shall be resolved by application of Washington law and that the parties have the right of appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The a r CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington, situated in the county in which the AGENCY is located. E U 0 XII. Legal Relations a The CONSULTANT, any sub -consultants, and the AGENCY shall comply with all Federal, State, and local laws, rules, codes, regulations and all AGENCY policies and directives, applicable to the work to be performed under thi AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of Washington. The CONSULTANT shall defend, indemnify, and hold the State of Washington (STATE) and the AGENCY and their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the negligence of, or the breach of any obligation under this AGREEMENT by, the CONSULTANT or the CONSULTANT's agents, employees, sub consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable; provided that nothing herein shall require a CONSULTANT Agreement Number: Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Packet Pg. 235 Revised 411012015 8.3.b to defend or indemnify the STATE and the AGENCY and their officers and employees against and hold harmless the STATE and the AGENCY and their officers and employees from claims, demands or suits based solely upon the negligence of, or breach of any obligation under this AGREEMENT by the STATE and the AGENCY, their agents, officers, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the STATE and /or the AGENCY may be legally liable; and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the CONSULTANT or the CONSULTANT's agents, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT is legall liable, and (b) the STATE and/or AGENCY, their agents, officers, employees, sub -consultants, subcontractors and c vendors, of any tier, or any other persons for whom the STATE and/or AGENCY may be legally liable, the defense and indemnity obligation shall be valid and enforceable only to the extent of the CONSULTANT's negligence or the negligence of the CONSULTANT's agents, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable. This provision shall be included in any AGREEMENT between CONSULTANT and any sub -consultant, subcontractor and vendor, of any tier. The CONSULTANT shall also defend, indemnify, and hold the STATE and the AGENCY and their officers 0 and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents, c proprietary information, know-how, copyright rights or inventions by the CONSULTANT or the CONSULTANT's 0 agents, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the o CONSULTANT may be legally liable, in performance of the Work under this AGREEMENT or arising out of any -t use in connection with the AGREEMENT of methods, processes, designs, information or other items furnished or communicated to STATE and/or the AGENCY, their agents, officers and employees pursuant to the AGREEMENT; provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly 0 improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or Cn inventions resulting from STATE and/or AGENCY'S, their agents', officers' and employees' failure to comply with specific written instructions regarding use provided to STATE and/or AGENCY, their agents, officers and 0 employees by the CONSULTANT, its agents, employees, sub -consultants, subcontractors or vendors, of any tier, w or any other persons for whom the CONSULTANT may be legally liable. 0 cc The CONSULTANT's relation to the AGENCY shall be at all times as an independent contractor. c 0 Notwithstanding any determination by the Executive Ethics Board or other tribunal, the AGENCY may, in its sole V discretion, by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and r examination by the AGENCY that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW; or E any similar statute involving the CONSULTANT in the procurement of, or performance under, this AGREEMENT. tv a The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT's own employees or its agents against the STATE and/or the AGENCY and, solely for the purpose of this indemnification and defense, the CONSULTANT specifically waives any immunity under the state industrial insurance law, Title 51 5 RCW. This waiver has been mutually negotiated by the Parties. a Unless otherwise specified in this AGREEMENT, the AGENCY shall be responsible for administration of construction contracts, if any, on the project. Subject to the processing of a new sole source, or an acceptable supplemental AGREEMENT, the CONSULTANT shall provide On -Call assistance to the AGENCY during contrac administration. By providing such assistance, the CONSULTANT shall assume no responsibility for: proper construction techniques, job site safety, or any construction contractor's failure to perform its work in accordance with the contract documents. The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Agreement Number: Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Packet Pg. 236 Revised 411012015 8.3.b Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the STATE. B. Commercial general liability insurance written under ISO Form CG 00 01 12 04 or its equivalent with minimur limits of one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000.00) in the aggregate for each policy period. C. Business auto liability insurance written under ISO Form CG 00 01 10 01 or equivalent providing coverage for any "Auto" (Symbol 1) used in an amount not less than a one million dollar ($1,000,000.00) combined single limit for each occurrence. Excepting the Worker's Compensation Insurance and any Professional Liability Insurance, the STATE and AGENCY, their officers, employees, and agents will be named on all policies of CONSULTANT and any sub - consultant and/or subcontractor as an additional insured (the "AIs"), with no restrictions or limitations concerning products and completed operations coverage. This coverage shall be primary coverage and non-contributory and any coverage maintained by the AIs shall be excess over, and shall not contribute with, the additional insured coverage required hereunder. The CONSULTANT's and the sub -consultant's and/or subcontractor's insurer shall c waive any and all rights of subrogation against the AIs. The CONSULTANT shall furnish the AGENCY with c verification of insurance and endorsements required by this AGREEMENT. The AGENCY reserves the right to require complete, certified copies of all required insurance policies at any time. o All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. 0M The CONSULTANT shall submit a verification of insurance as outlined above within fourteen (14) days of the execution of this AGREEMENT to: 0 2 Name: Ed Sibrel co Agency: City of Edmonds N = Address: 121 5th Avenue No. 0 E City: Edmonds State: WA Zip: 98020 w Email: Ed.Sibrel@edmondswa.gov Phone: 425/772-0220, x1701 L Facsimile: 0 0 No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the AGENCY. L The CONSULTANT's professional liability to the AGENCY, including that which may arise in reference to as E section IX "Termination of Agreement" of this AGREEMENT, shall be limited to the accumulative amount of the a authorized AGREEMENT or one million dollars ($1,000,000.00), whichever is greater, unless the limit of liability c is increased by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT's professional liability to E third parties be limited in any way. 2 The parties enter into this AGREEMENT for the sole benefit of the parties, and to the exclusion of any third party, a and no third parry beneficiary is intended or created by the execution of this AGREEMENT. The AGENCY will pay no progress payments under section V "Payment Provisions" until the CONSULTANT has fully complied with this section. This remedy is not exclusive; and the AGENCY may take such other action as is available to it under other provisions of this AGREEMENT, or otherwise in law. Agreement Number: Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Packet Pg. 237 Revised 411012015 8.3.b XIII. Extra Work A. The AGENCY may at any time, by written order, make changes within the general scope of this AGREEMENI in the SERVICES to be performed. B. If any such change causes an increase or decrease in the estimated cost of, or the time required for, performance of any part of the SERVICES under this AGREEMENT, whether or not changed by the order, or otherwise affects any other terms and conditions of this AGREEMENT, the AGENCY shall make an equitable adjustment in the: (1) maximum amount payable; (2) delivery or completion schedule, or both; and (3) other affected terms and shall modify this AGREEMENT accordingly. C. The CONSULTANT must submit any "request for equitable adjustment," hereafter referred to as "CLAIM," under this clause within thirty (30) days from the date of receipt of the written order. However, if the AGENCI decides that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted before final payment of this AGREEMENT. D. Failure to agree to any adjustment shall be a dispute under the section XI "Disputes" clause. However, nothing o in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed. E. Notwithstanding the terms and conditions of paragraphs (A.) and (B.) above, the maximum amount payable for v this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement to this AGREEMENT. ° as XIV. Endorsement of Plans If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering data furnished by them. co N C XV. Federal Review 0 The Federal Highway Administration shall have the right to participate in the review or examination of the w SERVICES in progress. 0 L XVI. Certification of the Consultant and the Agency Attached hereto as Exhibit "G-1(a and b)" are the Certifications of the CONSULTANT and the AGENCY, Exhibit x "G-2" Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered E Transactions, Exhibit "G-3" Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying and Exhibit "G-4" Certificate of Current Cost or Pricing Data. Exhibit "G-3" is required only in AGREEMENT's a over one hundred thousand dollars ($100,000.00) and Exhibit "G-4" is required only in AGREEMENT's over five hundred thousand dollars ($500,000.00.) These Exhibits must be executed by the CONSULTANT, and submitted with the master AGREEMENT, and returned to the AGENCY at the address listed in section III "Genera IS Requirements" prior to its performance of any SERVICES under this AGREEMENT. a XVII. Complete Agreement This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement, representation, promise or agreement not set forth herein. No changes, amendments, o modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as a supplement to this AGREEMENT. Agreement Number: Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Packet Pg. 238 Revised 411012015 8.3.b XVIII. Execution and Acceptance This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements, representations, warranties, covenants, and AGREEMENT's contained in the proposal, and the supporting material submitted by the CONSULTANT, and does hereby accept this AGREEMENT and agrees to all of the terms and conditions thereof. XIX. Protection of Confidential Information The CONSULTANT acknowledges that some of the material and information that may come into its possession or knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local, state or federal statutes ("State's Confidential Information"). The "State's Confidential Information" includes, but is not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles, credit card information, driver's license numbers, medical data, law enforcement records (or any other information identifiable to an individual), STATE and AGENCY source code or object code, STATE and AGENCY security data, non-public Specifications, STATE and AGENCY non -publicly available data, proprietary software, STATE and AGENCY security data, or information which may jeopardize any part of the project that relates to any of these types of information. The CONSULTANT agrees to hold the State's Confidential Information in strictest confidence and not to make use of the State's Confidential Information for any purpose other than the performance of this AGREEMENT, to release it only to authorized employees, sub -consultants or subcontractors requiring such information for the purposes of carrying out this AGREEMENT, and not to release, divulge, publish, transfer, sell, disclose, or otherwise make it known to any other party without the AGENCY's express written consent or as provided by law. The CONSULTANT agrees to release such information or material only to employees, sub -consultants or subcontractors who have signed a nondisclosure AGREEMENT, the terms of which have been previously approved by the AGENCY. The CONSULTANT agrees to implement physical, electronic, and managerial safeguards to prevent unauthorized access to the State's Confidential Information. Immediately upon expiration or termination of this AGREEMENT, the CONSULTANT shall, at the AGENCY's option: (i) certify to the AGENCY that the CONSULTANT has destroyed all of the State's Confidential Information; or (ii) returned all of the State's Confidential Information to the AGENCY; or (iii) take whatever other steps the AGENCY requires of the CONSULTANT to protect the State's Confidential Information. As required under Executive Order 00-03, the CONSULTANT shall maintain a log documenting the following: the State's Confidential Information received in the performance of this AGREEMENT; the purpose(s) for which the State's Confidential Information was received; who received, maintained and used the State's Confidential Information; and the final disposition of the State's Confidential Information. The CONSULTANT's records shall be subject to inspection, review, or audit upon reasonable notice from the AGENCY. The AGENCY reserves the right to monitor, audit, or investigate the use of the State's Confidential Information collected, used, or acquired by the CONSULTANT through this AGREEMENT. The monitoring, auditing, or investigating may include, but is not limited to, salting databases. Violation of this section by the CONSULTANT or its sub -consultants or subcontractors may result in termination o this AGREEMENT and demand for return of all State's Confidential Information, monetary damages, or penalties. It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information which is proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the confidentiality of such information during the term of this AGREEMENT and afterwards. All materials containing such proprietary and/or confidential information shall be clearly identified and marked as "Confidential" and shall be returned to the disclosing parry at the conclusion of the SERVICES under this AGREEMENT. Cl d _ _ 0 U c 0 0 as L co N 0 E w L .F+ _ 0 c� x �L as E L IL r _ a� U 0 a Agreement Number: Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Packet Pg. 239 Revised 411012015 8.3.b The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers confidential and/or proprietary in nature: (a) at the commencement of the term of this AGREEMENT; or (b) as soon as such confidential or proprietary material is developed. "Proprietary and/or confidential information" is not meant to include any information which, at the time of its disclosure: (i) is already known to the other party; (ii) is rightfully disclosed to one of the parties by a third parry that is not acting as an agent or representative for the other party; (iii) is independently developed by or for the other party; (iv) is publicly known; or (v) is generally utilized by unaffiliated third parties engaged in the same business or businesses as the CONSULTANT. The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure laws. As such, the AGENCY shall maintain the confidentiality of all such information marked proprietary and/ or confidential or otherwise exempt, unless such disclosure is required under applicable state or federal law. If a public disclosure request is made to view materials identified as "Proprietary and/or confidential information" or otherwise exempt information, the AGENCY will notify the CONSULTANT of the request and of the date that sucl records will be released to the requester unless the CONSULTANT obtains a court order from a court of competent jurisdiction enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining disclosure, the AGENCY will release the requested information on the date specified. The CONSULTANT agrees to notify the sub -consultant of any AGENCY communication regarding disclosure that may include a sub -consultant's proprietary and/or confidential information. The CONSULTANT notification to the sub -consultant will include the date that such records will be released by the AGENCY to the requester and state that unless the sub -consultant obtains a court order from a court of competent jurisdiction enjoining that disclosure the AGENCY will release the requested information. If the CONSULTANT and/or sub -consultant fail to obtain a court order or other judicial relief enjoining the AGENCY by the release date, the CONSULTANT shall waive and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages, liabilities, or costs associated with the AGENCY's said disclosure of sub -consultants' information. XX. Records Maintenance During the progress of the Work and SERVICES provided hereunder and for a period of not less than six (6) years from the date of final payment to the CONSULTANT, the CONSULTANT shall keep, retain and maintain all "documents" pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all "documents" pertaining to the SERVICES provided hereunder shall be made available for review at the CONSULTANT's place of business during normal working hours. If any litigation, claim or audit is commenced, the CONSULTANT shall cooperate with AGENCY and assist in the production of all such documents. "Documents" shall be retained until all litigation, claims or audit findings have been resolved even though such litigation, claim or audit continues past the six (6) year retention period. For purposes of this AGREEMENT, "documents" means every writing or record of every type and description, including electronically stored information ("ESI"), that is in the possession, control, or custody of the CONSULTANT, including, without limitation, any and all correspondences, contracts, AGREEMENTS, appraisals, plans, designs, data, surveys, maps, spreadsheets, memoranda, stenographic or handwritten notes, reports, records, telegrams, schedules, diaries, notebooks, logbooks, invoices, accounting records, work sheets, charts, notes, drafts, scribblings, recordings, visual displays, photographs, minutes of meetings, tabulations, computations, summaries, inventories, and writings regarding conferences, conversations or telephone conversations, and any and all other taped, recorded, written, printed or typed matters of any kind or description; every copy of the foregoing whether or not the original is in the possession, custody, or control of the CONSULTANT, and every copy of any of the foregoing, whether or not such copy is a copy identical to an original, or whether or not such copy contains any commentary or notation whatsoever that does not appear on the original. Cl O d c c O U c O M a� L co N C O E w L yr c O 0 x as E a c a� E U a Agreement Number: Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Packet Pg. 240 Revised 411012015 0 For purposes of this AGREEMENT, `BSI" means any and all computer data or electronic recorded media of any kind, including "Native Files", that are stored in any medium from which it can be retrieved and examined, either directly or after translation into a reasonably useable form. ESI may include information and/or documentation stored in various software programs such as: Email, Outlook, Word, Excel, Access, Publisher, PowerPoint, Adobe Acrobat, SQL databases, or any other software or electronic communication programs or databases that the CONSULTANT may use in the performance of its operations. ESI may be located on network servers, backup tapes, smart phones, thumb drives, CDs, DVDs, floppy disks, work computers, cell phones, laptops or any other electronic device that CONSULTANT uses in the performance of its Work or SERVICES hereunder, including any personal devices used by the CONSULTANT or any sub -consultant at home. "Native files" are a subset of ESI and refer to the electronic format of the application in which such ESI is normall3 created, viewed, and /or modified. The CONSULTANT shall include this section XX "Records Maintenance" in every subcontract it enters into in relation to this AGREEMENT and bind the sub -consultant to its terms, unless expressly agreed to otherwise in writing by the AGENCY prior to the execution of such subcontract. In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the "Execution Date" box on page one (1) of this AGREEMENT. Signature Signature Date Date Any modification, change, or reformation of this AGREEMENT shall require approval as to form by the Office of the Attorney General. Agreement Number: Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Packet Pg. 241 Revised 411012015 8.3.b Exhibit A Please see attached Scope of Work Scope of Wor) Project No. Agreement Number: WSDOT Form 140-089 EF Exhibit Packet Pg. 242 Revised 1013012014 8.3.b Parametrix ENGINEERING. PLANNING. ENVIRONMENTAL SCIENCES SCOPE OF WORK City of Edmonds Edmonds Street Waterfront Connector This Scope of Work provides for professional services to complete environmental documents and preliminary design of the Edmonds Street Waterfront Connector. The City of Edmonds (City) and its partner transportation agencies are working to implement a solution to at -grade railroad crossing conflicts affecting freight and passenger rail; a state highway; a ferry terminal; and transit and local vehicle, pedestrian, and bicycle traffic. Access between downtown Edmonds and the waterfront community on Puget Sound is available through only two roadways, Main Street and Dayton Street, each of which crosses the Burlington Northern Santa Fe (BNSF) Railway tracks at -grade and only 1/4-mile apart. With rail traffic projected to grow 50 to 100 percent by 2030, the number and duration of gate closures will correspondingly increase. The project will construct a single -lane bridge spanning the railroad tracks between the Sunset Avenue/Edmonds Street intersection to Brackett's Landing Park North and Railroad Avenue. The crossing will connect the police and fire stations directly to the waterfront, providing immediate access for emergency responders and emergency ferry off-load and on -load. It will also provide pedestrian and bicycle access from Sunset Avenue to Brackett's Landing Park and the waterfront. This alternative was selected by the Mayor's Task Force during the Edmonds Waterfront Access Study The City has close to $1 million dollars in funding, with contributions from the State, Sound Transit, Community Transit, Port of Edmonds and BNSF. Additional funding will be pursued to complete final design and construction of the project. The City reserves the right to retain the selected consultant team for future design, environmental, right-of-way, and construction support services. The following tasks include project management; public and stakeholder involvement; architectural, urban design, structural, and preliminary artistic services; environmental documentation; and preliminary engineering for the preferred alternative.. The process for identifying a preferred alternative includes: 1) The development of up to six feasible bridge options for consideration, working with the City and stakeholders to identify the visual and functional requirements, opportunities, issues, constraints and goals 2) Options will be illustrated in plan, section, examples, and a hand drawing over context photo. 3) First level screening will identify the two most preferred options to develop into alternatives with further engineering and visual expression development and evaluation 4) Develop the alternatives (with engineering adequate to support conceptual estimate) City of Edmonds 554-2577-823 Edmonds Street Waterfront Connector 1 November 2017 Scope of Work Packet Pg. 243 8.3.b SCOPE OF WORK (continued) 5) Conduct a more robust, second level screening including input from the stakeholders and the public 6) City Selects the preferred alternative. TASK 1 - PROJECT MANAGEMENT The Consultant shall manage scope, schedule, budget, and execution of the project. Task 1.1 — Project Management Plan The Consultant shall develop a Project Management Plan (PMP) that defines the framework under which the project will be managed, including risk, change, communications, schedule, scope, and budget control. This task includes developing and distributing copies to all key team members, and maintaining a project binder for the duration of the project from initiation to project closure. Task 1.2 — Monthly Core Team Meetings The Consultant shall participate in monthly meetings as needed for project management updates/design decisions, and prepare a brief meeting summary for each meeting, focused on key decisions and assigned action items. These meetings will be the forum for the City to provide input and guidance for the direction of the project. The meetings will also be used to discuss project issues, approve submittals, and develop potential solutions to design issues. Task 1.3 — Subconsultant Coordination The Consultant shall prepare and execute subconsultant agreements and review and submit invoices. Task 1.4 — Consultant Team Meetings and Coordination The Consultant shall conduct internal kickoff and as needed project coordination meetings to execute the project. Task 1.5 — Monthly Progress Reports The Consultant shall prepare and submit monthly progress reports and maintain the detailed CPM project design schedule. Task 1.6 — Quality Assurance The Consultant shall verify Quality Control is conducted throughout the project including technical discipline review, lead designer review, and senior review. Discipline reviews shall be performed while the detailed technical work is in progress. Lead designers shall review specific products such as plans and reports. Specific reviews are conducted at the task level. Assumptions Assumptions for this task include: • The project duration will be up to 18 months. • Project meetings will alternate between in -person meetings and teleconferences. City of Edmonds 554-2577-823 Edmonds Street Waterfront Connector 2 November 2017 Scope of Work Packet Pg. 244 8.3.b SCOPE OF WORK (continued) Deliverables • Deliverables for this task include: Project Management Plan 0 Monthly progress reports. 0 Meeting summaries for monthly Core Team meetings. TASK 2 — PUBLIC INVOLVEMENT Task 2.1 — Public Involvement and Communications Plan The Consultant for this project will research and develop a public involvement and communications plan to keep the public informed of and engaged in the early design phase of the Edmonds Waterfront Connector. The plan will include public outreach objectives, relevant media and stakeholders, project area demographics and anticipated translation needs, stakeholder outreach risk assessment, key messages, outreach tools, and proposed outreach activities and schedule. Assumptions Assumptions for this task include: • The City will provide a high level summary at the conclusion of each outreach event. Deliverables Deliverables for this task include: • One (1) draft and one (1) final public involvement and communications plan Task 2.2 — Community Events and Engagement Task 2.2.1 Informational Tables at Fairs and Festivals and Pop-up Events The Consultant will research potential locations for informational booths at local events (i.e., Edmonds Farmer's Market) and, pop-up tabling events (i.e., park, library). The Consultant will provide the client with a list of recommended dates and times based on outreach milestones. Assumptions Assumptions for this task include: • Existing project materials developed for community meetings or other uses will be used at booths and pop-up events. • City or technical team will provide or develop materials for information tables and, tents. • City will staff and coordinate logistics for information tables and tents. City of Edmonds SS4-2S77-823 Edmonds Street Waterfront Connector 3 November 2017 Scope of Work Packet Pg. 245 8.3.b SCOPE OF WORK (continued) Task 2.2.2 Public Open House Meetings (2) / Online Open Houses (2) The Consultant will schedule, coordinate, staff, and provide materials for two public open house meetings at, or prior to, project milestones to share information with and gather feedback from the community. For each meeting the Consultant will coordinate logistics, develop a meeting plan, and staff and summarize the meeting. In conjunction with the in -person open house meetings, the Consultant will develop an online open house to share the same content that will be displayed at each public meeting and to solicit community feedback online. The online open house will include use of a custom sub -domain website that will be seamlessly linked from the City's website, project -specific customized layout, station tabs to match in -person meeting station materials, fully responsive design (i.e., for smart phones, tablets), and integration with Google Translate and social share. Assumptions Assumptions for this task include: • Consultant will provide up to three staff for each meeting, including facilitation support. • Content developed for public meetings will be used to populate the online open house. • City will pay for direct meeting costs including room rentals and refreshments. Deliverables Deliverables for this task include: • Coordination for and staff support and/or facilitation at up to two public meetings. • Two draft and two final meeting plans. • Two draft and two final meeting agendas. • Two draft and two final sets of supporting meeting documents (i.e., comment forms, sign -in sheets, directional signage, name tags). • Two online open houses. • Two draft and two final meeting summaries (includes both in -person and online). Task 2.2.3 Business/Property Owner Briefings The Consultant will schedule and conduct up to 5 briefings with key businesses and property owners in the project area. Briefings will be designed to share information about the project history, provide an update on the current project phase and progress, and gather input on key concerns and general feedback. The Consultant will schedule, develop talking points, and document input received during the briefings. Assumptions Assumptions for this task include: • Existing project materials or materials developed by the technical team will be used at the briefings, with the exceptions of developed talking points • Consultant will provide one support staff for each briefing. City of Edmonds 554-2577-823 Edmonds Street Waterfront Connector 4 November 2017 Scope of Work Packet Pg. 246 8.3.b SCOPE OF WORK (continued) Deliverables Deliverables for this task include: • Scheduling and attendance at up to 5 briefings. • One draft and one final briefing guide with talking points. • One draft and one final compiled briefing packet (graphics/materials to be supplied by City and technical team). • One draft and one final briefing key takeaway summary. Task 2.2.4 Materials The Consultant will develop content and graphic design for project materials, notifications, and website content Project materials will include the development of up to two project newsletters and up to 10 display boards for each public meeting. Notifications for up to two public meetings will include postcards, posters, and display ads. Assumptions Assumptions for this task include: • Consultant will coordinate all printing and distribution of postcards. • Consultant will coordinate printing of any other printed materials (e.g., display ads, display boards, etc.). • City staff will distribute posters to City -approved locations. • City will use content from the meeting notifications to update social media, project website, or other media outlets. • City will pay for costs associated with printing materials (e.g. display boards), and printing and mailing costs for notification materials (e.g. mailing house, postcards, display ads). Deliverables Deliverables for this task include: • Up to two draft and two final project newsletters. • Up to 20 draft and 20 final meeting display boards, 10 per public meeting. • Up to two draft and two final meeting postcards. • Up to two draft and two final meeting posters. • Up to two draft and two final print display ads. • Up to two draft and two final online display ads. • Up to three content updates for project website. City of Edmonds 554-2577-823 Edmonds Street Waterfront Connector 5 November 2017 Scope of Work r Q Packet Pg. 247 8.3.b SCOPE OF WORK (continued) Task 2.2.6 Comment Management Consultant will track and categorize up to 100 incoming and outgoing project correspondence for easy searching by contact, date, topic, and whether or not a response has been completed. Deliverables Deliverables for this task include: • Up to 100 tracked project correspondence • Quarterly communication reports. TASK 3 — STAKEHOLDER COORDINATION The Consultant will prepare and implement, in coordination with the City and the City's consultants, a plan to communicate with and engage stakeholder agencies in the preliminary design and review of the project. The objectives for this agency engagement is to reinforce and broaden regional support for the project, identify and clarify/resolve potential issues, and leverage support for the design and construction phases of the project. Task 3.1 — Agency Stakeholder Engagement Plan In developing the plan, the Consultant and/or City will make initial contact with targeted agencies. The Consultant will prepare a schedule for meetings, workshops, reports, briefings, and other communications to assure clear understandings between the City, consultant team, and stakeholders on project design elements and concerns. The scope of engagement will vary for stakeholders subject to their interface with the project and their preferences. The plan will include agency outreach objectives, proposed actions, and schedule. The agencies anticipated to be engaged through this plan include, but are not limited to: • Environmental Resource Agencies • BNSF • Tribes • Amtrak • Sound Transit • Community Transit • WSDOT Deliverables Deliverables for this task include: • Washington State Ferries • WUTC • Port of Edmonds • Edmonds Police Department • Fire District 1 • Edmonds Parks & Recreation • Swedish Edmonds Hospital • One draft and one final agency stakeholder engagement plan. Task 3.2 — Agency Stakeholder Coordination The Consultant will implement the approved Agency Stakeholder Engagement Plan, regularly reporting to the City and Project Team on outcomes to inform design, permitting, and other project activities. City of Edmonds 554-2577-823 Edmonds Street Waterfront Connector 6 November 2017 Scope of Work Packet Pg. 248 8.3.b SCOPE OF WORK (continued) Consultant will coordinate the planning and content preparation for each event, report, and briefing. Consultant will facilitate project meetings with stakeholder agencies and deliver presentations to the agencies' boards/councils as requested. At the conclusion of the preliminary design phase, the Consultant will provide a summary of stakeholder coordination. Assumptions Assumptions for this task include: • Three periodic group briefings, either in -person or on-line • Individual agency contacts Deliverables Deliverables for this task include: • Agendas and summaries for meetings. • Tracking log of agency engagements. • One draft and one final stakeholder coordination summary. Task 3.2.1 Environmental Resource Agencies Meetings and Coordination The Consultant shall prepare for and participate in three meetings with the resource agencies: • Meeting 1 - options development and first level screening • Meeting 2 alternatives and second level screening - preferred alternative selection • Meeting 3 - environmental analysis and permitting. The Consultant shall develop information for the meetings and provide follow-up information as requested. Task 3.2.2 BNSF Task 3.2.2.1 BNSF Meetings The Consultant shall prepare for and participate in six meetings with BNSF: • Meeting 1 — BNSF Project Introduction & Discovery (TKDA participate in person). • Meeting 2 —Amtrak and Sound Transit (TKDA Conference Calls). • Meeting 3 — Design Team Kick -Off (Edmonds, more feasible to have this meeting after and adjacent to the BNSF on -site meeting to discuss design plan direction). • Meeting 4 —Team Plan Review Discussions (Conference call for TKDA to go over any rail related comments). City of Edmonds SS4-2S77-823 Edmonds Street Waterfront Connector 7 November 2017 Scope of Work Packet Pg. 249 SCOPE OF WORK (continued) • Meeting 5 — BNSF Plan Presentation (Preliminary design plans discussed with BNSF) • Meeting 6 — WUTC Conference Call. Task 3.2.2.2 BNSF Design Coordination and Agreement Development The Consultant shall coordinate with BNSF to obtain design as -built information, access to BNSF property for survey and geotechnical information, and obtain agreement needs information to support those processes in the future: • Coordinate survey and geotechnical access to railroad property (if needed). • TKDA Preliminary design plan and constructability review (rail). • Develop crossing agreements (what to expect discussions). • Construction cost estimate support (identify costs that BNSF will charge the City). Task 3.2.3 Tribes Meetings The Consultant shall participate in up to six meetings with the tribes to discuss the project. Tribe members will also be invited to environmental resource agency meetings. Task 3.2.4 Agency Stakeholder Meetings The Consultant shall prepare for and participate in stakeholder agency meetings with all members in the above engagement list. These meetings will help identify issues and solutions for the project. These meetings are in addition to the meetings identified in the tasks above. Anticipated meetings include: • WSDOT and Washington State Ferries (WSF) (three meetings at WSF). • Sound Transit, Amtrak, Community Transit, Port of Edmonds, Edmonds Police Department, Fire District 1, Edmonds Parks & Recreation, Swedish Edmonds Hospital, WUTC (three group meetings). • One-on-one meetings with agencies above to resolve issues (eight meetings). Task 3.2.5 City Council Briefings The Consultant shall prepare and conduct presentations, in support of City Staff, briefing the City Council on the project status and key design topics. Assumptions Assumptions for this task include: Five Council briefings conducted at 4 junctures along the project schedule including the review of options and selection of two alternatives for further study, and review of the evaluation of alternatives and selection of the preferred alternative Deliverables • Presentation materials City of Edmonds 554-2577-823 Edmonds Street Waterfront Connector 8 November 2017 Scope of Work Packet Pg. 250 8.3.b SCOPE OF WORK (continued) • Summaries for Council packet submittals TASK 4 — SURVEY AND BASEMAP The purpose of this task is to prepare a topographic survey basemap and perform right of way delineation. Task 4.1 — Existing Conditions Survey The mapping area will consist of a 100-foot wide swath running along the proposed alignment beginning 100 feet east of the intersection of Edmonds Street and Sunset Avenue N., to the south side of the cul-de-sac in Brackett's Landing. The Existing Conditions Survey task will include: • Preparing a topographic basemap with 1 foot contours for engineering design. The topographic basemap will be prepared in Civil 3D 2016 and include surface features such as road prisms, railroad ballast, top of rail, significant trees 8" in diameter and larger at Diameter at Breast Height (DBH), grade breaks, swales, curbs, gutters, visible above ground utilities including storm and sewer structures, sidewalks, , and sub- surface utilities as identified by utility paint marks. Assumptions: • Datums will be Washington State Plane North Zone in NAD 83(2011) horizontal, and NAVD 88 vertical or as provided by the City. • Parametrix survey crews will have unrestricted access to make measurements • Parametrix survey standards and codes will be used. • Future supplemental surveying will be required for final design • Subsurface utility investigation will be minimal to support preliminary design • No bathymetry survey will be required • Field survey to support preliminary design 3D mapping in AutoCAD (including top of track elevation). Task 4.2 — Right of Way and Boundary Research The purpose of this task is to resolve the right of way and adjacent property boundaries within the topographic map drawing described in Task 4.1 The CONSULTANT shall prepare the following: • Conduct necessary research of County and State records which fall within the mapping limits, and field tie monumentation needed to identify rights of way, easement records and resolve parcels boundaries. Title reports (up to 8 title reports) and records research, determine the parcel boundaries and easements of record and incorporate the R/W information into the basemap. City of Edmonds SS4-2S77-823 Edmonds Street Waterfront Connector 9 November 2017 Scope of Work Packet Pg. 251 8.3.b SCOPE OF WORK (continued) Assumptions: • No monuments will be set and a record of survey will not be recorded as part of this survey. • A maximum of 8 title reports will be obtained if required Deliverables • Full 3D mapping in AutoCAD and Civil 3D mapping (current version) TASK 5 — DESIGN ALTERNATIVES DEVELOPMENT The Consultant shall develop up to six feasible bridge options for consideration. Options will be illustrated in plan, section, examples, and a hand drawing over context photo, with pros and cons, and high level cost rating for a first level screening. The first level screening will be qualitative in order to narrow the decision to two alternatives. The Consultant shall develop two alternatives with information to be used for second level screening evaluation, including setting design criteria; alignments and sections; bridge type, size, and location; impacts; and costs. The second phase will take the final alternatives though a formal alternatives evaluation process. Task 5.1 — Basis of Design This task is for documenting previous design parameter decisions, guidelines, project needs (based on the formal project purpose and need), area context decisions, and design controls (standards to follow, such as modal decisions, design criteria, and user needs) from the previous conceptual design process. Task 5.2 — Design Charrettes The Consultant shall participate in two 3-hour design charrettes. Preparation efforts are limited to sketches, no calculations required for each charrette. The first design charrette will focus on options and first level qualitative screening. Options may include a slab bridge, a steel girder/truss, and a cable stayed option. The second design charrette will focus more on the details of the final two alternatives and second level screening. The rest of Task 5 will focus on the final two alternatives. The design level will remain at the conceptual level throughout the evaluation. Task 5.3 — Vertical and Horizontal Alignment and Roadway Section Horizontal alignment and vertical alignment will be developed for each of the two alternatives, along with associated design sections. Alignment and section alternatives will be developed in concert with the bridge TS&L and Urban Design concepts. Task 5.4 — Bridge Type, Size, and Location (TS&L) Report The Consultant shall develop a TS&L Report for two alternatives that will include: • Bridge layout and structural type (up to two alternatives):. • Bridge typical sections that show bridge total width; vehicle lane and pedestrian walkway width; potential landscape zone, etc.; structural depth of each alternative; and girder sections. City of Edmonds SS4-2S77-823 Edmonds Street Waterfront Connector 10 November 2017 Scope of Work Packet Pg. 252 8.3.b SCOPE OF WORK (continued) • Foundation type evaluation, shallow foundation versus deep foundation, constructability, and shaft size. For this report, the type and size of the foundations will be estimated based on previous experience, no lateral load analysis. • Bridge aesthetics. • BNSF may not allow pier(s) in railroad right-of-way (need clear definition of the railroad right-of-way boundary). • Future railroad expansion. Assumptions: • The City shall provide a single file of consolidated review comments to the consultant. Task 5.5 — Conceptual Constructability and Impacts Analysis The Consultant shall review constructability and study the impacts, including: • Construction access and staging area shown on the base map. • Girder shipping routes to be assessed, with contacting potential girder supplies and trucking companies as needed. • Railroad clearance during construction and final clearance shall be sketched according to established criteria and discussed with BNSF. • Allowable railroad work windows to be studied and identified with coordination and input from BNSF. • Construction time window over railroad (girder erection, etc.). This subject to be discussed with BNSF. • Identify other site construction restraints including shoreline, heavy equipment access, disposal of excavated material, work window availability, Brackett's Landing impacts, BNSF utilities (underground, railroad wayside signals). • Maintenance of traffic for Sunset Avenue and other areas. • Identify impact boundary. Task 5.6 — Parking Lot/Mixing Zone Improvements The Consultant shall review and identify improvements for the parking lot and identify improvements for pedestrian and bicycle safety. Task 5.7 — Cost Estimates The Consultant shall develop conceptual design level cost estimates for two alternatives based on available previous project data and engineering experience. The estimate will be risk based and include appropriate design contingencies based on the design level. Estimates will include the estimated cost of construction, mitigation costs of impacts, right-of-way costs, permit and agency costs (including BNSF and private utilities), preliminary and final engineering, construction engineering, and construction contingencies. Right -of -Way Costs — The Consultant shall provide a Project Funding Estimate (PFE) for each alignment proposal. The PFE shall include anticipated acquisition values, relocation benefits, title/escrow fees, City of Edmonds SS4-2S77-823 Edmonds Street Waterfront Connector 11 November 2017 Scope of Work Packet Pg. 253 8.3.b SCOPE OF WORK (continued) environmental expenditures, demolition costs, and all consultant cost related to real estate including negotiations, appraisal, title, and environmental. Through this exercise, Tierra will also provide a list of properties that could be of concern for the Project, the acquisition or relocation associated with these properties may be cost prohibitive or we may have information regarding the community significance of the property. Assumptions Assumptions for this task include: • The previous conceptual design process will be the base starting point for the alternatives analysis. • Permanent and temporary construction property easement, plan review, construction management, flagging, signals, temporary construction crossing, potential railroad delay costs will be included. Deliverables Deliverables for this task include: • Draft Conceptual Basis of Design Technical Report. • Design Charrette meeting summaries with documented decisions and action items • Draft and Final Conceptual Bridge Type, Size, and Location Technical Memorandum. • Alternative Design Layouts (Alignments and Sections) to support alternatives screening. • Draft and Final Alternatives Analyses Report (combined with Bridge Type, Size and Location Technical Memorandum). TASK 6.0 - ARCHITECTURAL COLLABORATION (VIA) The Consultant shall provide architectural services to complete the project as defined in this scope. The architectural participation and work includes the following: • Attend kick-off meeting: Meet -greet City staff to review project goals and objectives, scope, schedule, and budget. • Attend initial site visit: Consultant team and City attend site tour to overview challenges and opportunities. • Attend design work sessions: Meet with City for two charrette sessions on design direction. • Attend design progress meetings: Meet monthly with City Project Manager on progress of design. Coordinate design with other disciplines. • Participate in pre -design —site investigation: City will provide access to appropriate documents for Consultant's review and use. Consultant to conduct high level contextual and urban design analysis and review site for design constraints. Comprehensive analysis inclusive of existing and future development and transportation plans. Involvement in establishing design criteria, project goals, and parameters including: ■ Bridge width — emergency vehicle criteria/LOS. City of Edmonds 554-2577-823 Edmonds Street Waterfront Connector 12 November 2017 Scope of Work Packet Pg. 254 8.3.b SCOPE OF WORK (continued) ■ Bridge elements; seating, lighting, etc. • Participate in schematic options design: Alignment analysis: ■ Study of optimal 'fit' within larger corridor. ■ Examine various alignment options. Bridge concept studies: ■ Examine options based on design criteria, City and stakeholder comments, and outreach comments/surveys. ■ Develop up to six feasible bridge options for consideration. Options will be illustrated in plan, section, examples, and a hand drawing over context photo ■ Develop two bridge alternatives in 3D model form. • TS&L Preliminary Design: Produce two design alternatives • Attend public outreach sessions — (architectural): Attend two open house events Meeting One (Site response diagrams) —generate conceptual site response diagrams in hand sketch format Meeting Two (Two Conceptual Alternatives) — Prepare a conceptual rendering for each of the two design alternatives • Participate in preliminary design of preferred alternative: Develop preferred design to an approximate 20% level Draft architectural drawings; including seating areas, handrails, and lighting elements. Prepare preliminary bridge lighting concept (no specifications except for as needed for understanding materials selected). Respond to City's and outside agencies' comments. Assumptions Assumptions for this task include: • The bridge structures or connections will not impact the existing park buildings. Deliverables Deliverables for this task include: • Six feasible bridge options for consideration. Options will be illustrated in plan, section, examples, and a hand drawing over context photo • Conceptual level 3D computer models studying variations of the various structural systems for the bridge for two alternatives • Public outreach materials including: Open House One: ■ This is a simple meeting to extend the previous public outreach process by refreshing attendees on the goals of the project. ■ VIA to provide diagrammatic site response sketches - options. ■ Bridge element precedents; overlooks, seating, throw barrier, etc. City of Edmonds 554-2577-823 Edmonds Street Waterfront Connector 13 November 2017 Scope of Work Packet Pg. 255 8.3.b SCOPE OF WORK (continued) Open House Two: ■ 2x conceptually rendered bridge alternatives TASK 7.0 — Urban Design/ Park Integration (VIA) The Consultant shall develop options at Sunset Avenue North and Brackett's Landing Park that integrate the bridge landing into the surrounding pedestrian pathways and landscape. Assumptions Assumptions for this task include: • The bridge connections will not impact the existing park buildings. Deliverables Deliverables for this task include: • Draft Park Site Plan. • Final Park Site Plan. TASK 8.0 — ART COLLABORATION Facilitate the integration of art and related creative processes into the overall design of the bridge architecture, approaches, site integration, cultural and interpretive way finding. Participation in the relevant public and stakeholder outreach development and programs. • Sculptural Place Making • Environment • Public Access to Nature • Cultural Destination • Discovery and Way Finding • Community Engagement • Concept Development • Art Systems for Integration TASK 9.0 — GEOTECHNICAL ENGINEERING/INPUT FOR ALTERNATIVES EVALUATION The purpose of this task is to provide screening level geotechnical engineering guidance in support of the City's evaluation of design alternatives for connecting Edmonds Street to the waterfront, and selection of a preferred alternative. • Collect and review existing geotechnical information. • Provide team with concept interpretation of site geology and geotechnical challenges. • Participate in discussions at one workshop/meeting with project team to develop and screen two alternatives. City of Edmonds 554-2577-823 Edmonds Street Waterfront Connector 14 November 2017 Scope of Work Packet Pg. 256 8.3.b SCOPE OF WORK (continued) Prepare technical memo presenting preferred bridge foundation type, and concept level geotechnical engineering guidance for south approach ground improvement and stability, and north abutment and north abutment slope stability. Assumptions • No subsurface explorations will be performed. • Existing geotechnical information in possession of the City of Edmonds will be provided to us. • Geotechnical information for existing WSDOT Edmonds Ferry terminal are readily available from WSDOT • One in -person meeting with team in Seattle or Edmonds. Deliverables Memo Input to Parametrix on geotechnical considerations including feasible foundation types for alternatives screening evaluation TASK 10 - ENVIRONMENTAL EVALUATION FOR ALTERNATIVES SCREENING The purpose of this task is to provide environmental analyses in support of the City's evaluation of design alternatives for connecting Edmonds Street to the waterfront, and selection of a preferred alternative. To meet this objective, environmental analyses will be focused on disciplines for which (1) there are important distinctions between alternatives that could inform the decision; (2) the public and stakeholders have expressed interest or concern; and (3) due diligence is appropriate to ensure there are not any fatal flaws. The environmental screening will address two alternatives. The disciplines included in this task are parks and recreation resources, shoreline and aquatic habitat and functions, visual quality, cultural resources, and transportation. The level of analysis for each discipline will be appropriate to inform decision -making. For most disciplines, detailed analyses will be deferred until after the preferred alternative is selected. Task 10.1 — Park and Recreation Resources The Consultant shall define existing conditions in Brackett's Landing by: • Working with the City's park director to identify the funding sources for the park acquisition and the associated conditions that may apply. Obtain copies. Reviewing the use of and circulation through Brackett's Landing, based on interviews with the City's park staff and park users. • Evaluating the condition of existing improvements in Brackett's Landing, based on field observations and the results of interviews with the City's park staff. The Consultant shall work with the design team to develop alternatives that enhance park use and minimize construction impacts. The Consultant shall document the potential impacts and identified mitigation measures for each alternative in a brief technical memorandum. City of Edmonds SS4-2S77-823 Edmonds Street Waterfront Connector 15 November 2017 Scope of Work Packet Pg. 257 8.3.b SCOPE OF WORK (continued) Deliverables Deliverables for this task include: • Draft and final technical memorandum, submitted electronically. Task 10.2 — Shoreline and Aquatic Habitat and Functions The Consultant shall confer with staff at agencies that have resource management and environmental permitting authority. Topics of discussion will include (1) standards and guidelines for the protection of habitat and ecosystem functions in shoreline and aquatic areas, (2) key issues that will drive effects analyses and decision making, (3) site -specific information about key habitats and species that may be affected, and (4) requirements and opportunities for mitigating unavoidable adverse effects of the project. The goal of these conversations will be to identify design elements and options that may influence permitting decisions, as well as possible conflicts between management objectives of different agencies. This information in turn will inform development and evaluation of design alternatives. In -person and/or teleconference meetings will be held with staff from the following agencies: • U.S. Fish and Wildlife Service and National Marine Fisheries Services, concerning species and habitats protected under the Endangered Species Act (staff from the lead federal action agency may need to lead these meetings). • U.S. Army Corps of Engineers, concerning permitting under Section 404 of the Clean Water Act and Section 10 of the Rivers and Harbors Act. • Washington Department of Ecology, concerning certification under Section 401 of the Clean Water Act. • Washington Department of Fish and Wildlife, concerning requirements for the protection of fish and shellfish, and their habitats (i.e., to support issuance of a Hydraulic Project Approval), as well as requirements for compliance with the management objectives for the Brackett's Landing Marine Protected Area. • The City of Edmonds, concerning compliance with the City's Shoreline Master Program, as well as elements of the Edmonds City Code (e.g., ECC 5.32.110) that address the Brackett's Landing Shoreline Sanctuary. Based on the results of these conversations, the Consultant shall develop criteria for evaluating the environmental effects and permitting challenges of the various design alternatives. Using existing information about habitats and species known or expected to be present at the project site, the Consultant will qualitatively rate the design alternatives based on those criteria. Assumptions Assumptions for this task include: Evaluation of environmental effects will be based on existing information and will not require field survey for specific habitats or species. • One in -person meeting with permitting agencies is scoped and budgeted under other tasks. This task assumes one additional in -person meeting and three phone conversations. City of Edmonds 554-2577-823 Edmonds Street Waterfront Connector 16 November 2017 Scope of Work Packet Pg. 258 8.3.b SCOPE OF WORK (continued) Deliverables Deliverables for this task include • Draft and final technical memorandum, submitted electronically. Task 10.3 — Visual Quality The purpose of this task is (1) to inform the design process with a consideration of visual quality and the consideration of opportunities to enhance project views and (2) to evaluate visual resource impacts of alternatives in support of compliance with the State Environmental Policy Act (SEPA) and the National Environmental Policy Act (NEPA). Methodologies for evaluating visual quality impacts typically vary with the level of NEPA documentation required. Because the level of documentation will be uncertain through alternatives analyses, the Consultant shall anticipate the possible need for more extensive review and documentation and include the required baseline work to complete a full FHWA visual resource analysis appropriate to a NEPA Environmental Assessment. The level of effort is assumed to be for an abbreviated study per the FHWA methodology, however anticipating the potential for additional effort to coordinate with public outreach. This task includes: • Field review to identify potential visual impacts. • Selection of typical viewpoints for evaluation. • Coordination with design team to provide feedback on potential impacts, minimization, and enhancement opportunities. • Coordination with design team on the preparation of project visualizations for use in public outreach process. • Preparation of public involvement tools and participation in public workshops to support public evaluation of design options. • Preparation of draft and final summary memos documenting visual impact analyses and outcomes. Assumptions Assumptions for this task include: • Inventory and public involvement work to support visual resources analysis will be consistent with the current FHWA visual impacts analysis methodology • Public involvement activities will be incorporated into the outreach activities proposed for the overall project, rather than as separate activities • Scope to cover potential expansion of the visual resources analysis to support an EA is covered under a separate task (Optional Services) • Preparation of display boards for public workshop(s) and other outreach opportunities are scoped under the public involvement task Deliverables Deliverables for this task include: City of Edmonds 554-2577-823 Edmonds Street Waterfront Connector 17 November 2017 Scope of Work Packet Pg. 259 8.3.b SCOPE OF WORK (continued) • Draft and final technical memorandum, submitted electronically Task 10.4 — Cultural Resources The Consultant shall conduct a records search using the DAHP Washington Information System for Architectural and Archaeological Records Data (WISAARD) website to determine the presence or absence of cultural resource studies and recorded cultural resources. The Consultant shall conduct additional background research in its cultural resource reference library and other online resources. Information obtained from these repositories will help to establish the context for potential resources in the vicinity. Assumptions Assumptions for this task include: The Section 106 process will be required due to federal funding but deferred until a preferred alternative is selected. • Because the Area of Potential Effects (APE) for the project has not been defined or approved by WSDOT and the Department of Archaeology and Historic Preservation (DAHP), the Consultant shall assume a study area that includes Brackett's Landing Park, the aquatic area 200 feet waterward of Mean Higher High adjacent to the park, and the area within 200 feet of the railroad crossing and east approach on Sunset Avenue. Deliverables Deliverables for this task include: • Draft and final technical memorandum, submitted electronically. Task 10.5 —Transportation The Consultant shall evaluate design alternatives based on the manner in which routine non -motorized use of the crossing interacts with periodic emergency access of the crossing. The focus of the evaluation will likely be on width of the structure and refuges/overlooks where people can step out of the way of emergency vehicles. Assumptions Assumptions for this task include: Motor vehicle traffic will not be studied during environmental evaluation of the alternatives because it is not likely to be distinctive between alternatives. Deliverables Deliverables for this task include: • Draft and final technical memorandum, submitted electronically. City of Edmonds SS4-2S77-823 Edmonds Street Waterfront Connector 18 November 2017 Scope of Work Packet Pg. 260 8.3.b SCOPE OF WORK (continued) TASK 11 —ALTERNATIVES EVALUATION AND SCREENING The Consultant, along with input from the project stakeholder team, will develop first level and second level screening criteria based on the project purpose and need and performance criteria. The consultant shall analyze and evaluate the options and alternatives and support the screening process. This analysis supports both the NEPA and the practical design analysis processes. The outcome of this process will be the preferred alternative. Deliverables Deliverables for this task include: • Draft and final first level and second level evaluation/ screening criteria. • Draft and final alternatives analysis documentation, including the preferred alternative recommendation Assumptions Assumptions for this task include: • The City shall provide a consolidated single file for the comments 12 — PRELIMINARY ENGINEERING FOR THE PREFERRED ALTERNATIVE The Consultant will advance the conceptual design of the preferred alternative to a design level sufficient for the environmental documentation using the WSDOT design manual; AASHTO's A Policy on Geometric Design of Highways and Streets, 6th Edition (2011); and City of Edmonds Design standards. The preliminary design and plans will be informed by the basis of design documentation; the structural type, size, and location documentation; the stormwater design and analysis; and the environmental mitigation measures as detailed in other areas of this scope of work. A detailed preliminary design estimate of construction will be developed, which will include an electronic Excel workbook utilizing the City's standard format. An estimate calculation notebook will be developed as a backup to the electronic estimate workbook. Task 12.1 — Basis of Design Update The Consultant shall provide a final basis of design based on the draft basis of design that supported the alternatives analysis. This final Basis of Design supports the preliminary and final design of the preferred alternative. This document will provide the final design decisions necessary to support construction bid documents. Task 12.2 — Stormwater Concept Design (Tetra Tech) The Consultant will evaluate the permanent stormwater control requirements for the project, based on the evolving concept design. The Consultant will prepare a conceptual stormwater design to define the extent of stormwater components. City of Edmonds 554-2577-823 Edmonds Street Waterfront Connector 19 November 2017 Scope of Work Packet Pg. 261 8.3.b SCOPE OF WORK (continued) Deliverables Deliverables for this task include: • Stormwater Concept Design Task 12.3 — Utilities Relocation during Construction (Tetra Tech) The Consultant will review utility and railroad records, mapping, and survey delineations of existing identifiable utilities across the project site. Field reconnaissance will be performed to confirm or supplement surface evidence of utilities noted in the survey. The Consultant will prepare a conceptual utilities maintenance and relocation plan that is coordinated with the anticipated scope and progress of construction for the Connector. Areas of primary concern are within Sunset Avenue, near the restrooms in the park, and communication and signal utilities along the BNSF corridor. Preliminary design plans will be prepared identifying the scope of measures needed during construction to relocate and protect in -place utilities. Deliverables Deliverables for this task include: • Utilities maintenance and relocation plan. Task 12.4 — Geotechnical Analysis for Preferred Alternative The purpose of this task is to perform preliminary geotechnical engineering analysis for the preferred alternative. Subsurface explorations would be conducted in the park to inform axial and lateral capacity for the preferred bridge foundation type and ground improvement and embankment foundation design for the south abutment/approach. Stability analyses would be performed for the north abutment. The Consultant shall conduct geotechnical investigations to support the design alternatives analysis, including • Geologic mapping of slope above BNSF tracks. • Prepare Geotechnical Investigation Plan (GIP) Describe exploration program, show exploration location, and discuss access development and site restoration. • Conduct explorations (railroad access and flagging coordination needed): Near one potential shaft location (estimated 100 feet boring depth). Near south abutment (estimated 60 feet boring depth). Install two vibrating wire piezometers (VWPs) in the borings to measure groundwater pressure. ■ Take manual readings of the VWPs on two occasions. Laboratory testing, including testing soil samples for contaminants. ■ Perform index, water content, and grain size distribution tests on selected samples. City of Edmonds 554-2577-823 Edmonds Street Waterfront Connector 20 November 2017 Scope of Work Packet Pg. 262 8.3.b SCOPE OF WORK (continued) ■ Perform testing of blended drill cuttings obtained from shallow depth in the borings for contaminants for the purpose of disposal of the cuttings. • Develop code -based seismic design parameters and response spectra. • Evaluate liquefaction potential. • Identify feasible ground improvement methods. • Provide preliminary recommendations for north abutment configuration. Perform stability evaluation for slope above BNSF tracks at north abutment. Develop preliminary stability improvement measures for north abutment area. • Develop preliminary recommendations for south approach embankment. Provide preliminary recommendations for ground improvement depth and lateral extent. • Provide preliminary recommendations for drilled shaft axial and lateral resistance. • Prepare preliminary Geotechnical Recommendations Report presenting: Geotechnical exploration, groundwater, and laboratory data Site geology discussion. Seismic design parameters. Liquefaction analyses results. South abutment/approach embankment ground improvement type and lateral and vertical extent. North abutment slope stability and bearing capacity analyses results, foundation recommendations, slope stability improvement measures, and erosion reduction measures. Drilled shaft axial resistance recommendations. Drilled shaft L-pile parameters for lateral resistance. Assumptions Assumptions for this task include: • Attend one in -person meetings with project team in Seattle or Edmonds. • Explorations will be completed within the park prior to advancing geotechnical engineering effort. • Access and permits necessary to perform explorations in the park and on the upland beach area will be obtained and provided to Shannon & Wilson by others. • Subsurface explorations will not be required on BNSF right-of-way. BNSF flagger arrangements and flaggers required for Shannon & Wilson to perform the work will be secured by others. • A maximum of two mud -rotary borings will be performed for preliminary engineering. • Borings will be completed in three consecutive work days. City of Edmonds SS4-2S77-823 Edmonds Street Waterfront Connector 21 November 2017 Scope of Work L 0 r U m c c 0 U c 0 L m a m m c 0 E w r U 0 L c 0 v x �L a� E R L a c m E M U 0 r r Q Packet Pg. 263 8.3.b SCOPE OF WORK (continued) • Vibrating wire piezometer groundwater pressure measurements will be taken twice, once about 1 week after installation, a second time at least 1 month later. • Right of entry for Shannon & Wilson personnel to access and conduct geologic reconnaissance of the slope above BNSF tracks will be secured by others. • Slope reconnaissance will be performed under BNSF flagger protection. BNSF flagger arrangements and flaggers required for Shannon & Wilson to perform the slope reconnaissance will be secured by others. • The south abutment/approach will consist of an embankment. • Foundations along the bridge and for the north abutment will be drilled shafts. • Site -specific response spectrum is not required L • No pavement design recommendations are required. U m • Contaminated soil or groundwater will not be encountered. c • The north abutment will be founded on drilled shafts embedded in the slope. 0 • The slope at the north abutment meets stability requirements (with regard to protecting the new bridge abutment). The configuration of the slope at the north abutment will not be significantly modified from its current condition, except as necessary to construct a shaft -supported abutment. m • Analyses or preliminary engineering for a soldier pile (or similar) retaining wall or soil nail slope r stabilization alternative, should they be considered, will not be performed. N c Deliverables E Deliverables for this task include: w r • Geotechnical Investigation Plan, submitted electronically L c • 30% Geotechnical Recommendations Report (draft and final), submitted electronically 0 x L E Task 12.5 — Design Plans and Estimates a The Consultant shall develop and consolidate preliminary design plans with engineer's estimate for the preferred alternative E M U The plans list includes: Q • Horizontal Alignment and Vertical Profile of the crossing and approach structures • Right -of -Way and Survey Control Plans. • Site Preparation Plans • TESC Plans and Details • Roadway plans (beach side): y Roadway Sections Roadway Drainage City of Edmonds SS4-2S77-823 Edmonds Street Waterfront Connector 22 November 2017 Scope of Work Packet Pg. 264 8.3.b SCOPE OF WORK (continued) • Bridge and Wall Plans to include: Span layouts. Bridge deck and overlay material, thickness Girder type and typical sections Column size and shape. Foundation size and type. Sidewalk, barrier, railing, etc. Bridge illumination Bridge abutment, wall plans and details. L $ • Architectural plans (Via). U m _ c 0 • Wall plans and details. v • Sunset Avenue slope stabilization. c 0 • Mixing zone/parking lot plans and details (Via). m • Construction access and staging plans. m • Utilities relocation and protection plans (Tt). L y • Sunset Avenue intersection improvements: • Beach mitigation plans. 0 E • Maintenance of traffic plans (including railroads). w • Ground improvement plans (if required). U • Landscaping plans and details. c ci x The construction cost estimate includes: r a� E • Conceptual level quantity take -off. L • Unit cost study. c� a • Right-of-way. c a) E U Develop a preliminary construction schedule to a sufficient level of detail that illustrates the staging of the r project. Q Assumptions Assumptions for this task include: • No specifications will be prepared. The City shall provide review comments in a single consolidated file City of Edmonds SS4-2S77-823 Edmonds Street Waterfront Connector 23 November 2017 Scope of Work Packet Pg. 265 8.3.b SCOPE OF WORK (continued) Deliverables Deliverables for this task include: • Preliminary Design Plans • Response to comments on design plans. • Preliminary design level construction cost estimates. • Draft and final Design Memorandum • Response to comments on Design Memorandum. • Draft construction schedule. TASK 13 — ENVIRONMENTAL DOCUMENTATION Environmental documentation is intended to address compliance with the National Environmental Policy Act (NEPA), the State Environmental Policy Act (SEPA), Section 7 of the Endangered Species Act (ESA), Section 106 of the National Historic Preservation Act, Section 4(f) of the U.S. Department of Transportation Act, and Section 6(f) of the U.S. Land and Water Conservation Fund Act. This scope of work also assumes that the preliminary design phase will include the development of an application for a Shoreline Substantial Development Permit. Task 13.1 — Verification of Requirements Upon selection of the Preferred Alternative, the Consultant shall coordinate with the City to confirm lead agency status. For the purpose of the environmental scope of work, it is assumed that the project will benefit from federal transportation funding and that the federal lead agency will be the Federal Highway Administration (FHWA). Then the Consultant shall develop a brief technical memorandum with an overview of the key environmental elements and recommendations regarding the appropriate level of documentation under NEPA, SEPA, ESA, Section 106, Section 4(f), and Section 6(f) for consideration by the City of Edmonds, WSDOT, and FHWA. Assumptions Assumptions for this task include: • The level of documentation will be as described in the scope that follows for each of the above areas. • The project will not require the location of permanent structures waterward of Mean Higher High Water, will not require construction activities waterward of Mean Higher High Water, and thus will not directly affect aquatic habitat. The project will require the location of permanent structures landward of Mean Higher High within the shoreline area. Deliverables Deliverables for this task include: • Draft and final technical memorandum, submitted electronically. City of Edmonds 554-2577-823 Edmonds Street Waterfront Connector 24 November 2017 Scope of Work Packet Pg. 266 8.3.b SCOPE OF WORK (continued) Task 13.2 — Documented Categorical Exclusion To comply with NEPA, this scope of work assumes that a Documented Categorical Exclusion (DCE) will suffice. It is assumed that the City will adopt NEPA to comply with SEPA and issue a Mitigated Determination of Nonsignificance. The Consultant shall incorporate the analyses conducted during alternative screening pertaining to ecological resources, visual quality, and hazardous waste in support of the preferred alternative described in the DCE. The results of the analyses will be submitted in draft and final reports. Detailed analyses regarding endangered species are covered under Task 13.3; cultural resources in Task 13.4; and Section 4(f)/6(f) resources in Task 13.5. These analyses will focus on the impacts that may result from the Preferred Alternative. The work will culminate with the preparation of a NEPA Categorical Exclusion Documentation Form. Ecological Resources Analysis The Consultant shall incorporate the ecological resources analysis completed during alternative screening that will include a brief description of existing habitat conditions and will identify species (including species that require special consideration under federal, state, or local regulations) that are known or expected to use habitats in the study area. The effects analyses for all ecosystem resources will describe the potential impacts of the Preferred Alternative and will assess the potential for significant impacts. A discussion of potential mitigation requirements for local, state, and federal permitting will be included. City project staff will conduct one review of the draft report for technical accuracy. Parametrix will make revisions in response to those reviewers' comments before submitting the deliverable to the appropriate reviewing agency Visual Quality Analysis The Consultant shall summarize the results of the visual quality analysis conducted during alternative screening, focusing on the impacts of the Preferred Alternative. Hazardous Materials Analysis The Consultant shall review the hazardous material layer of the WSDOT GIS Workbench and Washington State Department of Ecology Facility Site Atlas/ISIS database, and/or conduct an environmental regulatory database search. The database report will include a map depicting identified sites within 1/2 mile of the project area. Based on a more detailed look at the Preferred Alternative and potential methods of construction, the Consultant will evaluate the potential for the project to encounter hazardous materials. The findings will be documented in a technical memorandum. Categorical Exclusion Documentation Form The Consultant shall prepare a draft NEPA Categorical Exclusion Documentation Form. The form will rely on the findings of the discipline analyses completed as part of this scope of work, as well as the preliminary design of the Preferred Alternative. The City will review and the Consultant shall revise the form to address City comments. The City will be responsible for submitting the revised form to WSDOT. Assumptions Assumptions for this task include: • The project will not require the location of permanent structures waterward of Mean Higher High, will not require construction activity waterward of Mean Higher High and thus will not directly affect aquatic City of Edmonds 554-2577-823 Edmonds Street Waterfront Connector 25 November 2017 Scope of Work Packet Pg. 267 8.3.b SCOPE OF WORK (continued) habitat. The project will require the location of permanent structures landward of Mean Higher High within the shoreline area. • No hazardous material sites will be identified that require additional investigations. Deliverables Deliverables for this task include: • Draft and final ecological resources analysis report, submitted electronically. Draft and final technical memorandums pertaining to visual quality and hazardous materials, submitted electronically. • Draft and final NEPA Categorical Exclusion Form. Task 13.3 — Endangered Species Act The Consultant shall prepare a Biological Assessment (BA) to support compliance with ESA Section 7. The Biological Assessment will be prepared in accordance with the scope and quality requirements in the WSDOT Advanced Training Manual for Biological Assessment Preparation for Transportation Projects —Version 2017 and using WSDOT's Biological Assessment template. The analysis of potential project effects will be based on the preliminary design. The Consultant shall conduct a site visit and gather and synthesize existing information on pertinent environmental conditions in the project action area, including the distribution and timing of listed or proposed species. No surveys to document the presence or absence of individual species or to delineate specific habitats will be performed for this analysis. Assumptions Assumptions for this task include: • The project will not require the location of permanent structures waterward of Mean Higher High and thus will not directly affect aquatic habitat. The project will require the location of permanent structures landward of Mean Higher High within the shoreline area. • The effects determination for ESA -listed species and critical habitat will be "not likely to adversely affect," and formal consultation with U.S. Fish and Wildlife Service and/or National Marine Fisheries Service (Services) will not be necessary. • The primary topics of analysis in the BA will be construction -related disturbance, temporary increases in sedimentation and turbidity, removal of shoreline riparian vegetation, and shading of riparian and aquatic habitats. • No additional analysis will be requested by the Services after the final BA has been submitted. Deliverables Deliverables for this task include • Draft and final BA, submitted electronically. City of Edmonds 554-2577-823 Edmonds Street Waterfront Connector 26 November 2017 Scope of Work Packet Pg. 268 8.3.b SCOPE OF WORK (continued) Task 13.4 — National Historic Preservation Act Section 106 The Consultant will support compliance with Section 106 of the National Historic Preservation Act by providing the following services: Define Area of Project Effects (APE) - The Consultant will assist in defining the APE based on the preliminary design of the preferred alternative and prepare a work plan. An aerial map and topographic map of the APE will be included. The Consultant will also assist in drafting formal Section 106 consultation letters on behalf of WSDOT if requested. In keeping with WSDOT's procedures, the City will be responsible for submitting the map to WSDOT and Department of Archaeology and Historic Preservation (DAHP). This APE is subject to change depending upon refinement of the project design, and approval of WSDOT and DAHP. Refine Background Research - The Consultant will refine documentation results from background research developed during alternative screening to focus on the preferred alternative. Monitor Geotechnical Explorations — The Consultant will monitor geotechnical explorations in Task 12.4 to identify any subsurface cultural resources and obtain information about subsurface conditions that will guide placement of shovel and auger probes. Locate Utilities - Once the APE has been approved, and prior to archaeological fieldwork, the Consultant will arrange for utility locates to meet the requirements of Washington's new Underground Utilities regulations (RCW 19.122). This requires obtaining a locate survey for any type of excavation on public and private property that will exceed 12 inches in depth. Conduct Archaeological Inventory —The Consultant's archaeologists will conduct a surface and, where feasible, subsurface inventory of the APE. Field methods will be consistent with DAHP guidelines. Surface survey would be conducted along pedestrian transects in the upland and, as tides allow, in the aquatic area. Archaeological or historic resources identified in the surface survey will be photodocumented, described, and left in place. Subsurface testing, where feasible, would be conducted using manually excavated shovel and/or auger probes screened through %-inch mesh. Any subsurface archaeological resources identified will be photodocumented, described, and left in place. Any artifacts recovered during screening will be returned to their respective probes following documentation and not collected. Prepare Cultural Resources Technical Report - The Consultant will prepare a Cultural Resources Technical Report summarizing the results of the project. The report will reflect professional standards for format and content as expressed in DAHP guidelines. The Consultant will submit a draft of the report in PDF format to Parametrix for comment. The Consultant will make revisions to the draft report in response to those comments and will submit a revised draft for submittal to the City. Once the City has commented on the report, the Consultant will make any necessary revisions and submit an electronic version of the final report for submittal to WSDOT and DAHP. The report will include: • A description of the project and applicable laws and regulations • A summary of the results of the background literature and records research • The methods used during the fieldwork and the result, • A description of any cultural resources found • An evaluation of architectural resources over 45 years of age City of Edmonds SS4-2S77-823 Edmonds Street Waterfront Connector 27 November 2017 Scope of Work Packet Pg. 269 8.3.b SCOPE OF WORK (continued) • A summary assessment of potential effects to any identified historically significant resources and extent to which the proposed project may affect the resource • Recommendations for completion of any additional cultural resources compliance obligations stemming from the results of our study, • A summary of project procedures that should be followed in the event of an unanticipated discovery of buried cultural materials or human remains during construction The report will include such tables, maps, photographs, and other graphics as are needed to depict the scope of the study and results. Forms for any recorded resources will be included in an appendix to the report. Assumptions • This scope does not include impact mitigation regarding archaeological or historic sites. • This scope assumes that no meetings with clients and/or stakeholders will be required. • This scope assumes that project proponents will arrange Right Of Entry for CRC to conduct field investigations. • This scope assumes that CRC's current levels of insurance coverage are sufficient for this project. • Subsurface testing will not be conducted in BNSF right-of-way. • If human remains are found within the project area, all CRC field investigations will cease immediately, proper authorities will be notified and CRC will not resume field investigations until applicable state laws are addressed. Deliverables: • Draft Cultural Resources Technical Report provided as PDF. • Final Cultural Resources Technical Report provided as PDF. Task 13.5 — Section 4(f)/Section 6(f) The Consultant shall prepare a Programmatic Evaluation form as a Transportation Project That Has a Net Benefit to a Section 4(f) Property. As part of that evaluation, an alternatives analysis is required. The Consultant shall summarize the design alternatives considered for connecting Edmonds Street to the waterfront. The Consultant shall prepare a brief Technical Memorandum that describes how the proposed project is consistent with the intended purpose for acquiring the lands under the Land and Water Conservation Fund Act (LWCFA). Drafts of both documents will be submitted for concurrent review by the City of Edmonds, WSDOT, and FHWA. Final documents will address comments received. City of Edmonds SS4-2S77-823 Edmonds Street Waterfront Connector 28 November 2017 Scope of Work Packet Pg. 270 8.3.b SCOPE OF WORK (continued) Assumptions Assumptions for this task include: • The project will benefit from federal transportation funding, triggering the need to comply with Section 4(f) of the U.S. Department of Transportation Act, due to potential impacts to North Brackett's Landing. • Through context -sensitive design, the project will qualify for a programmatic Section 4(f) evaluation as a Transportation Project That Has a Net Benefit to a Section 4(f) Property. The required alternatives analysis will summarize (1) the results of the previously prepared Access Study, and (2) the design alternatives screening completed for this location. No new alternatives analysis will be prepared. • As noted in the Section 106 task description above, the project will not affect properties containing significant cultural resources, triggering additional review under Section 4(f). • The project will be at least partially located on lands acquired with LWCFA grant funds. • The National Park Service or Washington Recreation and Conservation Office (RCO) will determine that the project does not represent a conversion of the recreational use of the Section 6(f) property. Thus no replacement property will be required. • If Brackett's Landing was acquired with any other RCO grants, the project will not represent a conversion of the intended purpose of the acquisition. Deliverables Deliverables for this task include: • Draft and final Section 4(f) Programmatic Evaluation, submitted electronically. • Draft and final technical memorandum addressing Section 6(f), submitted electronically. TASK 14 — FUNDING The Consultant will assist the City to identify, assess, and apply for external funding for the design and construction phases of the project. The Consultant will coordinate with and supplement the related efforts by the City's staff, elected officials, and lobbyists. Task 14.1 — Funding Strategy Known funding targets include USDOT's INFRA grant program, several federal programs administered by the PSRC, and WSDOT. The Consultant will research potential additional outside funding sources and identify target grants, potential amounts, relevance to the project needs, application schedules and requirements, and relative likelihood of success in obtaining funds. Planning activities will include on-line research, direct outreach to funding agencies, and coordination with the City. The Consultant will prepare a funding strategy memorandum documenting a prioritized set of funding targets with corresponding schedules of activities before, during, and after funding application windows. City of Edmonds 554-2577-823 Edmonds Street Waterfront Connector 29 November 2017 Scope of Work Packet Pg. 271 8.3.b SCOPE OF WORK (continued) Task 14.2 — Grant Applications The Consultant will assist the City in preparing an application for fiscal year 2018 (FY18) grant funding under the United States Department of Transportation (USDOT) INFRA program. The application will be prepared requesting funding for design and construction phases to implement the Edmonds Street Waterfront Connector. The Consultant will lead the development of the grant application and supporting documentation for submittal to USDOT, coordinating with the Project Team and City staff in defining the scope of the funding request, and preparing the supporting benefit -cost analysis (BCA). The Consultant will assist the City in preparing one additional grant applications, to be selected from the targets identified in the funding strategy memorandum. Deliverables Deliverables for this task include: • One draft and one final funding strategy memorandum. • Periodic reports on funding agency contacts. • INFRA grant application. • Two additional grant applications. TASK 15 — MANAGEMENT RESERVE The Consultant will Provide additional services as requested by the City, but are currently not identified or separately budgeted in the tasks above. City of Edmonds SS4-2S77-823 Edmonds Street Waterfront Connector 30 November 2017 Scope of Work Packet Pg. 272 8.3.b Exhibit B Cultural Resource Consultants, LLC EnviroIssues Tierra Right -of -Way Services Ltd. DBE Participation Agreement Number: WSDOT Form 140-089 EF Exhibit B Packet Pg. 273 Revised 1013012014 8.3.b Exhibit C Preparation and Delivery of Electronic Engineering and Other Date In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is to use in preparing electronic files for transmission to the agency. The format and standards to be provided may include, but are not limited to, the following: I. Surveying, Roadway Design & Plans Preparation Section A. Survey Data Base map in AutoCAD, Civil 3D format with DTM Surface. B. Roadway Design Files AutoCAD, Civil 3D. C. Computer Aided Drafting Files AutoCAD, Civil 3D. Agreement Number: WSDOT Form 140-089 EF Exhibit C Packet Pg. 274 Revised 1013012014 D. Specify the Agency's Right to Review Product with the Consultant 8.3.b The Agency retains ownership of all electronic files created. E. Specify the Electronic Deliverables to Be Provided to the Agency AutoCAD, Civil 3D drawings, signed and sealed PDFs. F. Specify What Agency Furnished Services and Information Is to Be Provided AutoCAD, Civil 3D, base maps, and drawings. Agreement Number: WSDOT Form 140-089 EF Exhibit C Packet Pg. 275 Revised 1013012014 8.3.b IL Any Other Electronic Files to Be Provided As deemed necessary by agreement of the Agency and Consultant. III. Methods to Electronically Exchange Data Email, FTP, Compact Disk, DVD, and Flash Drive. WSDOT Form 140-089 EF Exhibit C Packet Pg. 276 Revised 1013012014 8.3.b A. Agency Software Suite MS Office, AutoCAD, Civil3D. B. Electronic Messaging System Microsoft Office Outlook 2010. C. File Transfers Format r U L Adobe PDF, ZIP files, Microsoft Office: Word (2010), Excel (2010), Project (2010), PowerPoint (2010), c and Publisher (2010). < i x L E R L C d E t V a Q WSDOT Form 140-089 EF Exhibit C Packet Pg. 277 Revised 1013012014 8.3.b Exhibit D PLEASE SEE ATTACHED Prime Consultant Cost Computation: Q Agreement Number: WSDOT Form 140-089 EF Exhibit D Packet Pg. 278 Revised 1013012014 8.3.b Exhibit D Prime Consultant Cost Computations Project: Edmonds Overcrossing Negotiated Rate: Classification Man Hours = Rate = Cost Sr Consultant 4 X $288.43 $1,153.72 Sr Consultant 416 X $255.07 $106,107.46 Sr Planner 136 X $234.35 $31,871.33 Planner III 176 X $122.34 $21,531.42 Sr Planner 78 X $178.64 $13,934.29 L Scientist/Biologist IV 164 X $145.38 $23,841.53 Sr Consultant 68 X $228.15 $15,514.32 0) Sr Engineer 146 X $182.71 $26,675.95 c V Engineer 1 40 X $102.13 $4,085.12 Engineer III 160 X $140.16 $22,426.22 0 Technical Lead 32 X $136.70 $4,374.41 Sr Consultant 158 X $308.16 $48,689.85 f° Engineer 111 322 X $140.55 $45,255.55 Survey Supervisor 2 X $192.47 $384.93 r Sr Surveyor 22 X $173.08 $3,807.85 N Sr Surveyor 2 X $136.13 $272.26 Surveyor 11 64 X $107.72 $6,894.12 E Surveyor 11 8 X $96.50 $772.03 w Sr Project Coordinator 3 X $90.75 $272.26 Sr Project Coordinator 70 X $92.15 $6,450.53 L Corp Finance Project Accountant 40 X $101.68 $4,067.33 0 Sr Consultant 34 X $231.33 $7,865.20 V Scientist/Biologist IV 2 X $155.70 $311.40 25 Sr Consultant 4 X $281.47 $1,125.89 r E Sr Engineer 144 X $212.80 $30,643.76 L Jr Surveyor 0 X $71.50 $0.00 c� 0_ Sr Contract Administrator 24 X $134.89 $3,237.34 Business Manager 44 X $139.46 $6,136.46 m E Technical Editor 40 X $115.25 $4,610.06 U Sr Graphic Designer 92 X $109.95 $10,114.94 Q Engineer IV 2 X $166.41 $332.82 Engineer III 2 X $117.54 $235.08 Engineer 1 2 X $97.01 $194.02 Designer IV 2 X $152.49 $304.99 Survey X $107.72 $0.00 Technical Lead X $115.03 $0.00 Sr Vice President X $341.97 $0.00 Sr Consultant X $280.71 $0.00 Sr Planner X $192.79 $0.00 Project Controls Specialist X $109.95 $0.00 Sr Project Accountant X $109.53 $0.00 Engineer III X $153.57 $0.00 Sr Engineer X $177.66 $0.00 Engineer III X $151.51 Packet Pg. 279 8.3.b Sr Scientist/Biologist X $185.83 $0.00 Scientist/Biologist I X $307.18 $0.00 CADD Operator II X $185.73 $0.00 Engineer I X $90.75 $0.00 Engineer I X $89.35 $0.00 Engineer 11 X $111.72 $0.00 UAV Pilot X $94.63 $0.00 Surveyor III X $112.30 $0.00 Sr Engineer X $141.28 $0.00 Engineer 11 X $110.01 $0.00 Sr Scientist/Biologist X $190.66 $0.00 Surveyor 1 X $79.31 $0.00 Project Controls Specialist X $109.18 $0.00 Engineer 11 X $107.63 $0.00 Planner III X $119.67 $0.00 0 Sr Scientist/Biologist X $172.67 $0.00 r U Engineer IV X $146.77 $0.00 Engineer III X $113.35 $0.00 U Planner III X $114.68 $0.00 Engineer I X $139.02 $0.00 ,0 Engineer I X $93.48 $0.00 Engineer I X $100.83 $0.00 caM Engineer 11 X $98.03 $0.00 Total Negotiated Rate = $453,494.43 r N c O E W r U cc L ++ �0♦ V Reimbursables: Qty 5 �L Mileage 3514 0.535 $1,879.99 y Copies 11x17 0 0 $0.00 Copies 8.5x11 0 0 $0.00 a survey equipment 3 140 $420.00 Title Reports 8 500 $4,000.00 Applied Professional Services 1000 1 $1,000.00 E BNSF FLAGGER 2 1500 $3,000.00 U r r Q Grand Total: $463,794.42 Date: WSDOT Form 140-089 EF Exhibit D Agreement Number: Page 1 of 1 Packet Pg. 280 Client: City of Edmonds Project: Edmonds Overcrossing Project No: 554-2577-823 8.3.b Parametrix Budget SummaryPhase / Task Direct Salary Cost DSC * Overhead DSC + OH DSC * Fee Amount Total Labor Including Fee Expenses Total Phase Task Description 187.76% 30.00% O3 Project Management $26,156.32 $49,111.11 $75,267.43 $7,846.90 $83,114.33 $83,114. 0101 Project Management $2,916.64 $5,476.28 $8,392.92 $874.99 $9,267.91 $9,267. 0102 Monthly Core Meetings $8,524.88 $16,006.31 $24,531.19 $2,557.46 $27,088.65 $27,088. 0103 Subconsultant Coordination $4,361.28 $8,188.74 $12,550.02 $1,308.38 $13,858.40 $13,858. 0104 Consultant Team Meetings and Coordination $5,177.26 $9,720.82 $14,898.08 $1,553.18 $16,451.26 $16,451. 0105 Monthly Progress Reports $2,990.86 $5,615.64 $8,606.50 $897.26 $9,503.76 $9,503. 0106 Quality Assurance $2,185.40 $4,103.31 $6,288.71 $655.62 $6,944.33 $6,944. 02 Public Involvement $4,755.34 $8,928.63 $13,683.97 $1,426.60 $15,110.57 $15,110. 0201 Public Involvement and Communication Plan $160.54 $301.43 $461.97 $48.16 $510.13 $510. 0202 Community Events and Engagement $4,594.80 $8,627.20 $13,222.00 $1,378.44 $14,600.44 $14,600. 03 Stakeholder Coordination $8,308.44 $15,599.93 $23,908.37 $2,492.53 $26,400.90 $26,400. 0301 Agency Stakeholder Engagement Plan $603.04 $1,132.27 $1,735.31 $180.91 $1,916.22 $1,916. 0302 Agency Stakeholder Coordination $7,705.401 $14,467.66 $22,173.06 $2,311.62 $24,484.68 $24,484. 04 1 ISurvey and Basemap $4,713.20 $8,849.50 $13,562.70 $1,413.96 $14,976.66 $14,976. 0401 Existing Conditions Survey $2,090.94 $3,925.95 $6,016.89 $627.28 $6,644.17 $6,644. 0402 Right Of Way and Boundary Research $2,622.26 $4,923.56 $7,545.82 $786.68 $8,332.50 $8,332. 05 Design Alternatives $27,919.08 $52,420.86 $80,339.94 $8,375.72 $88,715.66 $88,715. 0501 Basis of Design $5,946.68 $11,165.49 $17,112.17 $1,784.00 $18,896.17 $18,896. 0502 Design Charrettes $6,064.96 $11,387.57 $17,452.53 $1,819.49 $19,272.02 $19,272. 0503 1 Vertical and Horizontal Alignment and Roadway Section $1,716.84 $3,223.54 $4,940.38 $515.05 $5,455.43 $5,455. 0504 Bridge Type, Size and Location (TS&L) Report $4,828.48 $9,065.95 $13,894.43 $1,448.54 $15,342.97 $15,342. 0505 Conceptual Constructability and Impacts Study $4,003.32 $7,516.63 $11,519.95 $1,201.00 $12,720.95 $12,720. 0506 Parking Lot and Mixing Zone Improvements $762.92 $1,432.46 $2,195.38 $228.88 $2,424.26 $2,424. 0507 Cost Estimates $4,595.88 $8,629.22 $13,225.10 $1,378.76 $14,603.86 $14,603. 06 Architectural Collaboration $1,771.84 $3,326.81 $5,098.65 $531.55 $5,630.20 $5,630. 07 Urban Design and Park Integration $642.16 $1,205.72 $1,847.88 $192.65 $2,040.53 $2,040. 08 Art Collaboration $321.08 $602.86 $923.94 $96.32 $1,020.26 $1,020. 09 Geotechnical Engineering and Input for Alternatives Evaluation $1,007.80 $1,892.25 $2,900.05 $302.34 $3,202.39 $3,202. 0901 Collect and Review Geotechnical Info 0902 Concept Geology, Geotech, Workshops 0903 Technical Memo 10 Environmental Evaluation for Alternatives Screening $9,825.16 $18,447.72 $28,272.88 $2,947.55 $31,220.43 $31,220. 1001 Parks and recreation Resources $2,569.92 $4,825.28 $7,395.20 $770.98 $8,166.18 $8,166. 1002 Shoreline and Aquatic Habitat and Functions $2,808.34 $5,272.94 $8,081.28 $842.50 $8,923.78 $8,923. 1003 Visual Quality $2,331.16 $4,376.99 $6,708.15 $699.35 $7,407.50 1004 Cultural Resources $455.54 $855.32 $1,310.86 $136.66 $1,447.52 $1,447. 1005 Transportation $1,660.20 $3,117.19 $4,777.39 $498.06 $5,275.45 $5,275. 11 Alternatives Evaluation and Screening $1,907.28 $3,581.11 $5,488.39 $572.18 $6,060.57 $6,060. 12 Preliminary engineering for The Preferred Alternative $30,307.70 $56,905.74 $87,213.44 $9,092.31 $96,305.75 $96,305. 1201 Basis of Design Update $3,399.06 $6,382.08 $9,781.14 $1,019.72 $10,800.86 $10,800. 1202 Stormwater Design and Report $620.54 $1,165.13 $1,785.67 $186.16 $1,971.83 $1,971. 1203 Utilities Relocation and Protection during Construction $620.54 $1,165.13 $1,785.67 $186.16 $1,971.83 $1,971. 1204 Geotechnical Input and Analysis for Preferred Alternative $1,825.98 $3,428.46 $5,254.44 $547.79 $5,802.23 $5,802. 1205 Design Plans and Estimates $23,841.58 $44,764.95 $68,606.53 $7,152.47 $75,759.00 $75,759. 13 Environmental Doucmentation $23,822.46 $44,729.05 $68,551.51 $7,146.74 $75,698.25 $75,698. 1301 Verification of Requirements $1,366.54 $2,565.82 $3,932.36 $409.96 $4,342.32 $4,342. 1302 Documented Categorical Exclusion $9,918.38 $18,622.75 $28,541.13 $2,975.51 $31,516.64 $31,516. 1303 Endangered Species Act $7,174.10 $13,470.09 $20,644.19 $2,152.23 $22,796.42 $22,796. 1304 National Historic Preservation Act Section 106 $911.081 $1,710.64 $2,621.72 $273.32 $2,895.04 $2,895. 1305 Section 4(f)/ Section 6(f) $4,452.36 $8,359.75 $12,812.11 $1,335.71 $14,147.82 $14,147. 14 Funding $1,258.16 $2,362.32 $3,620.48 $377.45 $3,997.93 $3,997. 1401 Funding Strategy $321.08 $602.86 $923.94 $96.32 $1,020.26 $1,020. 1402 Grant Applications $937.08 $1,759.461 $2,696.541 $281.121 $2,977.66 $2,977. EXP Expenses $10,299.99 $10,299. $142,716.021 $267,963.611 $410,679.631 $42,814.801 $453,494.43 $10,299.99 $463,794. r Q 10/17/2017 Edmonds Overcrossing b Packet Pg. 281 Client: City of Edmonds Project: Edmonds Overcrossing Project No: 554-2577-823 8.3.b Parametrix Labor O T a °- m 2 w c m y w o Q Q T N m w _ c w L jp Y (IJ`0 3 Y_ O V = _ m u_ o4 C p c w >> (IJO O O Q m c 0 E L C m (U L V > _ m u_ c C hmIJ o_ L " J 10 c } t } a " c Z T 0_ i+ v M O K m Q w o c m L O H m O ~ cc G T Y ut m = l:J 'O E o E O m E o m m L i 3 J O T -o S V u m LL V C w a. o O U V o_ Q Y m U c U) c0 c O N c O N m N C C w C m N o o Z:1 N C N c O N v C C N - v C _ - N C v J m u v H c 0 N - v C _ > `w > N N >, N j N >, N j N - O N N - O N N O c o o .. v O N O c o O r, N O N � � a w m LL O O o V Q c C N Cost Rates: $90.77 $80.27 $73.75 $38.50 $51.22 $45.75 $71.80 $57.50 $32.14 $44.11 $43.02 $96.98 $44.23 $60.57 $54.47 $42.84 $33.90 $30.37 $28.56 $29.00 $32.00 $72.80 Phase Task Description Labor Dollars Labor Hours 01 Project Management $26,156.32 402 4 188 24 0 0 0 8 0 0 0 0 36 0 0 0 2 0 0 0 70 40 0 0101 Project Management $2,916.64 44 32 12 0102 Monthly Core Meetings $8,524.88 104 48 24 8 24 0103 Subconsultant Coordination $4,361.28 96 24 40 8 0104 Consultant Team Meetings and Coordination $5,177.26 62 50 12 0105 Monthly Progress Reports $2,990.86 68 18 18 32 0106 Quality Assurance $2,185.40 28 4 16 2 02 Public Involvement $4,755.34 82 0 42 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0201 Public Involvement and Communication Plan $160.54 2 2 0202 Community Events and Engagement $4,594.80 80 40 03 Stakeholder Coordination $8,308.44 104 0 70 22 0 0 0 0 0 0 0 0 8 0 0 0 0 0 0 0 0 0 4 0301 Agency Stakeholder Engagement Plan $603.04 8 2 6 0301 Agency Stakeholder Coordination $7,705.40 96 68 16 8 4 04 Survey and Basemap $4,713.20 111 0 4 0 0 0 0 8 0 0 0 0 0 0 2 22 0 64 8 3 0 0 0 0401 Existing Conditions Survey $2,090.94 52 2 4 2 2 40 2 0402 Right Of Way and Boundary Research $2,622.26 59 2 4 20 24 8 1 05 Design Alternatives $27,919.08 464 0 38 10 0 10 0 32 70 16 36 0 52 136 0 0 0 0 0 0 0 0 0 0501 Basis of Design $5,946.68 96 4 16 24 12 24 0502 Design Charrettes $6,064.96 94 16 4 6 8 8 8 12 24 0503 Vertical and Horizontal Alignment and Roadway Section $1,716.84 32 4 12 16 0504 Bridge Type, Size and Location (TS&L) Report $4,828.48 78 4 2 16 40 0505 Conceptual Constructability and Impacts Study $4,003.32 64 4 4 4 8 8 8 16 0506 Parking Lot and Mixing Zone Improvements $762.92 12 2 2 4 4 0507 Cost Estimates $4,595.88 88 4 4 12 16 4 4 32 06 Architectural Collaboration $1,771.84 24 8 8 8 07 Urban Design and Park Integration $642.16 8 8 08 Art Collaboration $321.08 4 4 09 Geotechnical Engineering and Input for Alternatives Evaluation $1,007.80 14 0 2 0 0 0 0 0 0 0 0 0 6 6 0 0 0 0 0 0 0 0 0 0901 Collect and Review Geotechnical Info $0.00 0902 Concept Geology, Geotech, Workshops $0.00 0903 Technical Memo $0.00 30 Environmental Evaluation for Alternatives Screening $9,825.16 186 0 30 26 24 28 24 4 4 0 0 0 2 0 0 0 0 0 0 0 0 0 12 1001 Parks and recreation Resources $2,569.92 54 2 8 24 4 2 1002 Shoreline and Aquatic Habitat and Functions $2,808.34 54 2 6 24 8 1003 Visual Quality $2,331.16 44 2 6 12 2 0 2 1004 Cultural Resources $455.54 6 2 4 1005 Transportation $1,660.20 28 2 2 12 4 4 11 Alternatives Evaluation and Screening $1,907.28 24 8 8 4 0 4 12 Preliminary engineering for The Preferred Alternative $30,307.70 560 0 30 0 0 0 0 12 72 24 124 16 42 172 0 0 0 0 0 0 0 1201 Basis of Design Update $3,399.06 56 2 4 16 10 24 1202 Stormwater Design and Report $620.54 10 2 8 1203 Utilities Relocation and Protection during Construction $620.54 10 2 8 1204 Geotechnical Input and Analysis for Preferred Alternative $1,825.98 26 2 8 8 1205 Design Plans and Estimates $23,841.58 458 2 8 40 24 124 16 24 140 13 Environmental Doucmentation $23,822.46 496 0 16 46 136 40 140 0 0 0 0 16 0 0 0 0 0 0 0 0 0 0 18 1301 Verification of Requirements $1,366.54 26 2 8 16 1302 Documented Categorical Exclusion $9,918.38 216 2 8 60 40 40 16 6 1303 Endangered Species Act $7,174.10 146 4 6 100 12 1304 National Historic Preservation Act Section 106 $911.08 12 4 8 1305 Section 4(f)/ Section 6(f) $4,452.36 96 4 16 60 14 Funding $1,258.16 24 0 8 0 16 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1401 Fun dingStrategy $321.08 4 4 1402 Grant Applications $937.08 20 4 16 $142,716.02 2503 4 416 136 176 78 164 68 146 40 160 32 158 322 2 22 2 64 8 3 70 40 34 $363.08 $33,392.32 $10,030.00 $6,776.00 $4,385.16 $7,503.00 $4,882.40 $8,395.00 $1,285.60 $7,057.60 $1,376.64 $15,322.84 $14,242.06 $121.14 $1,198.34 $85.68 $2,169.60 $242.96 $85.68 $2,030.00 $1,280.00 $2,475.20 a Edmonds Overcro Packet Pg. 282 Client: City of Edmonds Project: Edmonds Overcrossing Project No: 554-2577-823 8.3.b Parametrix Labor `5 oq N Y} W VI C 0 `r L t'_ N L C- T 00 O H c O LO Z T u v1 H C K Yu O l7 - VI _ T w i d � K T C m c w E tLJ la m VI 0_ O m C O CM C Q m > K Q O C V a i N Z C UJ VI 2 m N _ O N O C C N O N Z O� a N Q N W C 00 10 u u H U1 � M _ N C C C W 0 v i N u u H Cost Rates: $49.00 $88.58 $66.97 $22.50 $42.45 $43.89 $36.27 $34.60 1 $52.37 1 $36.99 1 $30.53 $47.99 $33.90 $36.20 Phase Task Description Labor Dollars Labor Hours 01 Project Management $26,156.32 402 2 4 0 0 24 0 0 0 0 0 0 0 0 0 0101 Project Management $2,916.64 44 0102 Monthly Core Meetings $8,524.88 104 0103 Subconsultant Coordination $4,361.28 96 24 0104 Consultant Team Meetings and Coordination $5,177.26 62 0105 Monthly Progress Reports $2,990.86 68 0106 Quality Assurance $2,185.40 28 2 4 02 Public Involvement $4,755.34 82 0 0 0 0 0 0 0 40 0 0 0 0 0 0 0201 Public Involvement and Communication Plan $160.54 2 0202 Community Events and Engagement $4,594.80 80 40 03 Stakeholder Coordination $8,308.44 104 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0301 Agency Stakeholder Engagement Plan $603.04 8 0301 Agency Stakeholder Coordination $7,705.40 96 04 Survey and Basemap $4,713.20 111 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0401 Existing Conditions Survey $2,090.94 52 0402 Right Of Way and Boundary Research $2,622.26 59 05 Design Alternatives $27,919.08 464 0 0 56 0 0 0 0 0 2 2 2 2 0 0 0501 Basis of Design $5,946.68 96 8 2 2 2 2 0502 Design Charrettes $6,064.96 94 8 0503 Vertical and Horizontal Alignment and Roadway Section $1,716.84 32 0504 Bridge Type, Size and Location (TS&L) Report $4,828.48 78 16 0505 Conceptual Constructability and Impacts Study $4,003.32 64 12 0506 Parking Lot and Mixing Zone Improvements $762.92 12 0507 Cost Estimates $4,595.88 88 12 06 Architectural Collaboration $1,771.84 24 07 Urban Design and Park Integration $642.16 8 08 Art Collaboration $321.08 4 09 Geotechnical Engineering and Input for Alternatives Evaluation $1,007.80 14 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0901 Collect and Review Geotechnical Info $0.00 0902 Concept Geology, Geotech, Workshops $0.00 0903 Technical Memo $0.00 30 Environmental Evaluation for Alternatives Screening $9,825.16 186 0 0 0 0 0 12 8 32 0 0 0 0 0 0 1001 Parks and recreation Resources $2,569.92 54 4 2 8 1002 Shoreline and Aquatic Habitat and Functions $2,808.34 54 4 2 8 1003 Visual Quality $2,331.16 44 2 2 16 1004 Cultural Resources $455.54 6 1005 Transportation $1,660.20 28 2 2 11 Alternatives Evaluation and Screening $1,907.28 24 12 Preliminary engineering for The Preferred Alternative $30,307.70 560 0 0 88 0 0 0 0 0 0 0 0 0 0 0 1201 Basis of Design Update $3,399.06 56 1202 Stormwater Design and Report $620.54 10 1203 Utilities Relocation and Protection during Construction $620.54 10 1204 Geotechnical Input and Analysis for Preferred Alternative $1,825.98 26 8 1205 Design Plans and Estimates $23,841.58 458 80 13 Environmental Doucmentation $23,822.46 496 0 0 0 0 0 32 32 20 0 0 0 0 0 0 1301 Verification of Requirements $1,366.54 26 1302 Documented Categorical Exclusion $9,918.38 216 12 12 20 1303 Endangered Species Act $7,174.10 146 12 12 1304 National Historic Preservation Act Section 106 $911.08 12 1305 Section 4(f)/ Section 6(f) $4,452.36 96 8 8 14 IFunding $1,258.16 24 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1401 Funding Strategy $321.08 4 1402 Grant Applications $937.08 20 $142,716.02 2503 2 4 144 0 24 44 40 92 2 2 2 2 0 0 $98.00 $354.32 $9,643.68 $0.00 $1,018.80 $1,931.16 $1,450.80 $3,183.20 $104.74 $73.98 $61.06 $95.98 $0.00 $0.00 a Edmonds Overcro Packet Pg. 283 8.3.b Client: City of Edmonds Project: Edmonds Overcrossing Project No: 554-2577-823 Parametrix Expenses p v °' r\ x 0 � x U 00 0 c v E: �v O v �, f6 6 N v Q O Qav) Unit Of Measure Mile(s) Unit Price $0.535 $140.000 $500.000 $1.000 Phase Task Description Total Cost 01 Project Management $347.75 650 0 0 0 0 0 0101 Project Management $0.00 0102 Monthly Core Meetings $347.75 650 0103 Subconsultant Coordination $0.00 0104 Consultant Team Meetings and Coordination $0.00 0105 Monthly Progress Reports $0.00 0106 Quality Assurance $0.00 02 Public Involvement $695.50 1300 0 0 0 0 0 0201 Public Involvement and Communication Plan $0.00 0202 Community Events and Engagement $695.50 1300 03 Stakeholder Coordination $695.50 1300 0 0 0 0 0 0301 Agency Stakeholder Engagement Plan $0.00 0301 Agency Stakeholder Coordination $695.50 1300 04 Survey and Basemap $5,484.20 120 3 8 1000 0401 Existing Conditions Survey 0402 Right of Way and Boundary Research 05 Design Alternatives $77.04 144 0 0 0 0 0 0501 Basis of Design $0.00 0502 Design Charrettes $77.04 144 0503 Vertical and Horizontal Alignment and Roadv $0.00 0504 Bridge Type, Size and Location (TS&L) Report $0.00 0505 Conceptual Constructability and Impacts Stu( $0.00 0506 Parking Lot and Mixing Zone Improvements $0.00 0507 Cost Estimates $0.00 06 Architectural Collaboration $0.00 07 Urban Design and Park Integration $0.00 08 Art Collaboration $0.00 09 Geotechnical Engineering and Input for Alte $0.00 10 Environmental Evaluation for Alternatives S $0.00 0 0 0 0 0 0 11 Alternatives Evaluation and Screening $0.00 12 Preliminary engineering for The Preferred A $0.00 0 0 0 0 0 0 13 Environmental Doucmentation $0.00 0 0 0 0 0 0 14 Funding $0.00 0 0 0 0 0 0 114011 Funding Strategy $0.00 1402 Grant Applications $0.00 EXP I Expenses $3,000.00 0 Expense Totals: $10,299.99 3514 0 0 3 8 1000 $10,299.99 3514 0 r d c c 0 U r c 0 Ic a� R a a� r c 0 E w r L c 0 U r aD E R d c m E t 0 r r Q 10/17/2017 Edmonds Overcrossing budget WIP_10162017.xlsx Packet Pg. 284 8.3.b Exhibit E Sub -consultant Cost Computation; There isn't any sub -consultant participation at this time. The CONSULTANT shall not sub -contract for the performance of any work under this AGREEMENT without prior written permission of the AGENCY. Refer to section VI "Sub -Contracting" of this AGREEMENT. Subconsultants on the project are identified in Exhibit A, Scope of Work. Sub cost computations are attached. Agreement Number: WSDOT Form 140-089 EF Exhibit E Packet Pg. 285 Revised 1013012014 8.3.b Exhibit E Subconsultant Cost Computations Cultural Resource Consultants Project: Edmonds Crossing Negotiated Rates: Classification Man Hours = Rate = Cost Principal Investigator 13 X $118.45 $1,539.85 Project Manager 12 x $79.24 $950.82 Project Archaeologist 84 x $92.37 $7,758.91 Project Archaeologist II 0 X $74.64 $0.00 0 Office Manager 12 X $85.10 $1,021.20 U Historic Architect 16 X $113.74 $1,819.76 c Field Archaeologist 8 X $57.50 $460.00 c V X $0.00 X $0.00 0 X $0.00 m X $0.00 X $0.00 +, X $0.00 i X $0.00 N X $0.00 N X $0.00 p X $0.00 X $0.00 w Total Negotiated Rates = $13,550.54 U L 0 Reimbursables: Qty V x Mileage 200 0.535 $107.00 r Copies 8.5x11 25 0.15 $3.75 E R L Subconsultants: a c m E t U Grand Total $13,661.29 � Q Date: Agreement Number: WSDOT Form 140-089 EF Exhibit E Page 1 of 1 Packet Pg. 286 Client: City of Edmonds Project: Edmonds Overcrossing Project No: 554-2577-823 Cultural Resource Consultants 8.3.b Budget SummaryPhase / Task Direct Salary Cost DSC * Overhead DSC + OH DSC * Fee Amount Total Labor Including Fee Expenses Total Phase Task Description 1.1 0.2 01 Project Management Plan $1,337.95 $1,471.75 $2,809.70 $267.59 $3,077.29 $3,077.29 0101 Project Management Plan $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0102 Monthly Core Team Meetings $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0103 Subconsultant Coordination $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0104 Consultant Team Meetings/Coord $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0105 Monthly Progress Reports $634.70 $698.17 $1,332.87 $126.94 $1,459.81 $1,459.81 0106 Quality Assurance/Quality Control $703.25 $773.58 $1,476.83 $140.65 $1,617.48 $1,617.48 02 Public Involvement $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0201 Public Invlvmt / Comm Plans $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0202 Community Events and Engagement $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 03 Stakeholder Coordination $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0301 Agency Stakeholder Engagement Plan $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0302 Agency Stakeholder Coordination $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 04 Survey and Basemap $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 05 Design Alternatives Development $51.50 $56.65 $108.15 $10.30 $118.45 $118.45 0501 Basis of Design $51.50 $56.65 $108.15 $10.30 $118.45 $118.45 0502 Design Charrettes $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0503 Vrtical/Horizantal Aligmnt/Rdwy Sec $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0504 Bridge Type, Size, and Location $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0505 Concptl Con strtablty/Impacts Stdy $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0506 Parking Lot/Mixing Zone Improvmnts $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0507 Cost Estimates $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 06 Architectural Collaboration $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 07 Urban Design/Park Integration $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 08 Art Collaboration $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 09 Geotech Engr/Input for Alter Eval. $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 10 Environ Eval for Alter Screening $1,371.07 $1,508.18 $2,879.25 $274.21 $3,153.46 $3,153.46 1001 Parks and Recreation Resources $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1002 Shoreline/Aquatic Habitat and Funct $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1003 Visual Quality $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1004 Cultural Resources $1,371.07 $1,508.18 $2,879.25 $274.21 $3,153.46 $3,153.46 1005 Transportation $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 11 Altern Eval and Screening $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 12 Prelim Engr For Prefrd Altern $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1201 Basis of Design update $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1202 Stormwater Design and Report $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1203 Utilities Reloc/Protect dur constr $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1204 Geotech Input/Analys for Prefrd Alt $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1205 Design Plans/Estimates $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 13 Environmental Documentation $3,131.02 $3,444.12 $6,575.14 $626.20 $7,201.34 $7,201.34 1301 Verification of Requirements $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1302 Documented Categorical Exclusion $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1303 Endangered Species Act $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1304 Section 106 $3,131.02 $3,444.12 $6,575.14 $626.20 $7,201.34 $7,201.34 1305 Section 4(f)/Section 6(f) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1306 Shoreline Substan Devlpmnt Permit $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 14 Funding $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1401 Funding Strategy $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1402 Grant Applications $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 EXP JExpenses $110.75 $110.75 Project Totals: $5,891.54 $6,480.70 $12,372.24 $1,178.30 $13,550.54 $110.75 $13,661.29 10/17/2017 Edmonds Overcrossing budget WIP_10162017.xlsx Packet Pg. 287 8.3.b Client: City of Edmonds Project: Edmonds Overcrossing Project No: 554-2577-823 CRC Labor Cost Rates: $51.50 $34.45 $40.16 $32.45 $37.00 $49.45 $25.00 Labor Burdened Rates: $222.59 $174.07 $121.37 $171.32 $131.10 $182.47 $102.23 Phase Task Description Labor Dollars Labor Hours 01 Project Management Plan $1,337.95 33 30 11 0 0 12 0 0 0101 Project Management Plan $0.00 0 0102 Monthly Core Team Meetings $0.00 0 0103 Subconsultant Coordination $0.00 0 0104 Consultant Team Meeting and Coordination $0.00 0 0105 Monthly Progress Reports $634.70 16 4 6 6 0106 Quality Assurance and Quality Control (QA/QC) $703.25 17 6 5 6 02 JPublic Involvement $0.00 0 0 0 0 0 0 0 0 0201 Public Involvement and Community Plan $0.00 0 0202 Community Events and Engagement $0.00 0 Informational Tables at Fairs and Festivals and Pop-up Events $0.00 0 Public Open House Meetings (2) /Online Open Houses (2) $0.00 0 Business/Property Owner Briefings $0.00 0 Materials $0.00 0 03 Stakeholder Coordination $0.00 0 0 0 0 1 0 0 0 1 0 0301 Agency Stakeholder Engagement Plan $0.00 0 0 0 0 0 0 0 0 0302 Agency Stakeholder Coordination $0.00 0 0 0 0 0 0 0 0 Environmental Resource Agencies Meetings and Coordination $0.00 0 0 0 0 0 0 0 0 BNSF $0.00 0 0 0 0 0 1 0 0 0 BNSF Meetings $0.00 0 0 0 0 0 0 0 0 BNSF Design Coordination and Agreement Development $0.00 0 0 0 1 0 0 0 0 1 0 Tribes Meetings $0.00 0 0 0 0 0 0 0 0 Agency Stakeholder Meetings $0.00 0 0 0 0 0 0 0 0 04 Survey and Basemap $0.00 0 0 0 0 0 0 0 0 0401 Existing Conditions Survey $0.00 0402 Right of Way and Boundary Research $0.00 05 Design Alternatives Development $51.50 1 1 0 0 0 0 0 1 0 0501 Basis of Design $51.50 1 1 0502 Design Charrettes $0.00 0 0503 Vertical and Horizontal Alignment and Roadway Section $0.00 0 0504 Bridge Type, Size, and Location (TS&L) Report $0.00 0 0505 Conceptual Constructability and Impacts Analysis $0.00 0 0506 Parking Lot/Mixing Zone Improvements $0.00 0 0507 Cost Estimates $0.00 0 06 Architectural Collaboration $0.00 0 07 Urban Design/Park Integration $0.00 0 08 Art Collaboration $0.00 0 09 Geotechnical Engineering/Input for Alternatives Evaluation $0.00 0 10 Environmental Evaluation for Alternatives Screening $1,371.07 34 1 1 32 0 0 0 0 1001 Park and Recreation Resources $0.00 0 1002 Shoreline and Aquatic Habitat and Functions $0.00 0 1003 Visual Quality $0.00 0 1004 Cultural Resources $1,371.07 34 1 1 32 1005 Transportation $0.00 0 11 Alternatives Evaluation and Screening $0.00 0 12 Preliminary Engineering for The Preferred Alternative $0.00 0 0 0 0 0 0 0 0 1201 Basis of Design Update $0.00 0 1202 Stormwater Design and Report $0.00 0 1203 Utilities Relocation and Protection during Construction $0.00 0 1204 Geotechnical Input/ Analysis for Preferred Alternative $0.00 0 1205 Design Plans and Estimates $0.00 0 13 Environmental Documentation $3,131.02 77 1 0 52 0 0 16 8 1301 Verification of Requirements $0.00 0 1302 Documented Categorical Exclusion $0.00 0 1303 Endangered Species Act $0.00 0 1304 National Historic Preservation Act Section 106 $3,131.02 77 1 52 16 8 1305 Section 4(f)/Section 6(f) $0.00 0 1306 Shoreline Substantial Development Permit $0.00 0 14 Funding $0.00 0 0 1 0 0 0 0 0 0 1401 Funding Strategy $0.00 0 1402 Grant Applications $0.00 0 Labor Totals: $5,891.54 145 13 12 84 0 12 16 8 $669.50 $413.40 $3,373.44 $0.00 $444.00 $791.20 $200.00 Q 10/17/2017 Edmonds Overcrossing budget WIP_10162017.xlsx Packet Pg. 288 8.3.b Client: City of Edmonds Project: Edmonds Overcrossing Project No: 554-2577-823 CRC Expenses v to ca x N x 00 (n N Unit Of Measure Mile(s) Unit Price $0.535 $0.15 Phase Description Total Cost 01 Project Management Plan $0.00 0 0 0 02 Public Involvement $0.00 0 0 0 03 Stakeholder Coordination $0.00 0 0 0 04 Survey and Basemap $0.00 05 Design Alternatives Development $0.00 0 0 0 06 Architectural Collaboration $0.00 07 Urban Design/Park Integration $0.00 08 Art Collaboration $0.00 09 Geotech Engr/Input for Alter Eval. $0.00 10 Environ Eval for Alter Screening $0.00 0 0 0 11 Altern Eval and Screening $0.00 12 Prelim Engr For Prefrd Altern $0.00 0 0 0 13 Environmental Documentation $0.00 0 0 0 14 IFunding 1 $0.00 0 0 0 EXP JExpenses 1 $110.75 200 25 Expense Totals: $110.75 200 0 25 110.75 $107.00 $0.00 $3.75 10/17/2017 Edmonds Overcrossing budget Packet Pg. 289 8.3.b Exhibit E Subconsultant Cost Computations TKDA Project: Edmonds Crossing Negotiated Rates: Classification Man Hours = Rate = Cost Sr. Registered Engineer 80 X $223.94 $17,915.40 Sr. Registered Engineer 4 x $153.03 $612.11 Sr. Registered Engineer 4 x $137.35 $549.41 Eng. Specialist II 4 X $153.03 $612.11 0 Eng. Specialist II 90 X $149.30 $13,436.55 U Eng. Specialist II 2 X $93.46 $186.92 c Technican II 2 X $67.93 $135.86 c V X $0.00 X $0.00 0 X $0.00 m X $0.00 X $0.00 +, X $0.00 i X $0.00 N X $0.00 N X $0.00 p X $0.00 X $0.00 w Total Negotiated Rates = $33,448.35 U cc L ++ �0♦ V K Reimbursables: Qty. r W E R L Travel (per trip/person) - 6 $1,750.00 $10,500.00 a c m Subconsultants: E t U a r r Q Grand Total $43,948.35 Date: Agreement Number: WSDOT Form 140-089 EF Exhibit E Page 1 of 1 Packet Pg. 290 Client: City of Edmonds Project: Edmonds Overcrossing Project No: 554-2577-823 TKDA Summary 8.3.b Budget SummaryPhase / Task Direct Salary Cost DSC * Overhead DSC + OH DSC * Fee Amount Total Labor Including Fee Expenses Total Phase Task Description 1.6859 0.3 01 Project Management Plan $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0101 Project Management Plan $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0102 Monthly Core Team Meetings $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0103 Subconsultant Coordination $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0104 Consultant Team Meetings/Coord $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0105 Monthly Progress Reports $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0106 Quality Assurance/Quality Control $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 02 Public Involvement $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0201 Public Invlvmt/Comm Plans $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0202 Community Events and Engagement $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 03 Stakeholder Coordination $11,202.10 $18,885.62 $30,087.72 $3,360.63 $33,448.35 $33,448.35 0301 Agency Stakeholder Engagement Plan $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0302 Agency Stakeholder Coordination $11,202.10 $18,885.62 $30,087.72 $3,360.63 $33,448.35 $33,448.35 04 Survey and Basemap $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0401 Existing Conditions Survey $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0402 Right of Way and Boundary Research $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 05 Design Alternatives Development $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0501 Basis of Design $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0502 Design Charrettes $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0503 Vrtical/Horizantal Aligmnt/Rdwy Sec $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0504 Bridge Type, Size, and Location $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0505 Concptl Constrtablty/Impacts Stdy $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0506 Parking Lot/Mixing Zone Improvmnts $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0507 Cost Estimates $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 06 Architectural Collaboration $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 07 Urban Design/Park Integration $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 O8 Art Collaboration $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 09 Geotech Engr/Input for Alter Eval. $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 10 Environ Eval for Alter Screening $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1001 Parks and Recreation Resources $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1002 Shoreline/Aquatic Habitat and Funct $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1003 Visual Quality $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1004 Cultural Resources $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1005 Transportation $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 11 Altern Eval and Screening $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 12 JPrelim Engr For Prefrd Altern $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1201 Basis of Design update $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1202 Stormwater Design and Report $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1203 Utilities Reloc/Protect dur constr $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1204 Geotech Input/Analys for Prefrd Alt $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1205 Design Plans/Estimates $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 13 Environmental Documentation $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1301 Verification of Requirements $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1302 Documented Categorical Exclusion $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1303 Endangered Species Act $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1304 Section 106 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1305 Section 4(f)/Section 6(f) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1306 Shoreline Substan Devlpmnt Permit $0.00 $0.001 $0.001 $0.001 $0.00 $0.00 14 Funding $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1401 Funding Strategy $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1402 Grant Applications $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 EXP Expenses $10,500.00 $10,500.00 Project Totals: $11,202.10 $18,885.62 $30,087.72 $3,360.63 $33,448.35 $10,500.00 $43,948.35 Edmonds Overcrossing budget WIP_10162017.xlsx Packet Pg. 291 8.3.b Client: City of Edmonds Project: Edmonds Overcrossing Project No: 554-2577-823 TKDA Labor E co a1 C a) a) N ccN v io a) � aiO 0 o c Y U t Ln y `° a) T a) -C a £ LL Q a) v W a) a) C 1` C �c , w a) N a`) a) a) C C c �, w a) t v W a) a) C c L` C �, w a) Q Ln c C w a) Q n C c w a) Q n bb C c w C L c a a Cost Rates: $75.00 $51.25 $46.00 $51.25 $50.00 $31.30 $22.7� Phase Task Description Labor Dollars Labor Hours 01 Project Management Plan $0.00 0 0 0 0 0 0 0 0101 Project Management Plan $0.00 0 0102 Public Invlvmt / Comm Plans $0.00 0 0103 Subconsultant Coordination $0.00 0 0104 Consultant Team Meeting and Coordination $0.00 0 0105 Monthly Progress Reports $0.00 0 0106 Quality Assurance and Quality Control (QA/QC) $0.00 0 02 Public Involvement $0.00 0 0 0 0 0 0 0 0201 Public Invlvmt / Comm Plans $0.00 0 0202 Community Events and Engagement $0.00 0 Informational Tables at Fairs and Festivals and Pop-up Events $0.00 0 Public Open House Meetings (2)/Online Open Houses (2) $0.00 0 Business/Property Owner Briefings $0.00 0 Materials $0.00 0 03 Stakeholder Coordination $11,202.10 186 80 4 4 4 901 2 0301 Agency Stakeholder Engagement Plan $0.00 0 0302 Agency Stakeholder Coordination $11,202.10 186 80 4 4 4 90 2 Environmental Resource Agencies Meetings and Coordination $0.00 0 BNSF $0.00 0 BNSF Meetings $0.00 0 BNSF Design Coordination and Agreement Development $0.00 0 Tribes Meetings $0.00 0 Agency Stakeholder Meetings $0.00 0 04 Survey and Basemap $0.00 0 0401 Existing Conditions Survey $0.00 $0.00 0402 Right of Way and Boundary Research $0.00 $0.00 05 Design Alternatives Development $0.00 0 0 0 0 0 0 0 0501 Basis of Design $0.00 0 0502 Design Charrettes $0.00 0 0503 Vertical and Horizontal Alignment and Roadway Section $0.00 0 0504 Bridge Type, Size, and Location (TS&L) Report $0.00 0 0505 Conceptual Constructability and Impacts Analysis $0.00 0 0506 Parking Lot/Mixing Zone Improvements $0.00 0 0507 Cost Estimates $0.00 0 06 Architectural Collaboration $0.00 0 07 Urban Design/Park Integration $0.00 0 08 Art Collaboration $0.00 0 09 Geotechnical Engineering/Input for Alternatives Evaluation $0.00 0 10 Environmental Evaluation for Alternatives Screening $0.00 0 0 01 0 0 0 0 1001 Park and Recreation Resources $0.00 0 1002 Shoreline and Aquatic Habitat and Functions $0.00 0 1003 Visual Quality $0.00 0 1004 Cultural Resources $0.00 0 1005 Transportation $0.00 0 11 Alternatives Evaluation and Screening $0.00 0 12 Preliminary Engineering for The Preferred Alternative $0.00 0 0 0 0 0 0 0 1201 Basis of Design Update $0.00 0 1202 Stormwater Design and Report $0.00 0 1203 Utilities Relocation and Protection during Construction $0.00 0 1204 Geotechnical Input/ Analysis for Preferred Alternative $0.00 0 1205 Design Plans and Estimates $0.00 0 13 Environmental Documentation $0.00 0 01 0 0 0 0 0 1301 Verification of Requirements $0.00 0 1302 Documented Categorical Exclusion $0.00 0 1303 Endangered Species Act $0.00 0 1304 National Historic Preservation Act Section 106 $0.00 0 1305 Section 4(f)/Section 6(f) $0.00 0 1306 Shoreline Substantial Development Permit $0.00 0 14 Funding $0.00 0 0 0 0 0 0 0 1401 Funding Strategy $0.00 0 1402 Grant Applications $0.00 0 Labor Totals: $11,202.10 186 80 4 4 4 90 2 $6,000.00 $205.00 $184.00 $205.00 $4,500.00 $62.60 $45.5 r Q 10/17/2017 Edmonds Overcrossing budget WIP_10162017.xlsx Packet Pg. 292 8.3.b Client: City of Edmonds Project: Edmonds Overcrossing Project No: 554-2577-823 TKDA Expenses N m L v o d L v v 1-1 x Ln 00 V) v Unit Of Measure Mile(s) Unit Price $0.535 $1,750.00 Phase Task Description Total Cost 01 Project Management Plan $0.00 0 0 0 02 Public Involvement $0.00 0 0 0 03 Stakeholder Coordination $10,500.00 0 6 0 0301 Agency Stakeholder Engagement Plan $0.00 0302 Agency Stakeholder Coordination $10,500.00 6 04 Survey and Basemap $0.00 05 Design Alternatives Development $0.00 0 0 0 06 Architectural Collaboration $0.00 07 Urban Design/Park Integration $0.00 08 Art Collaboration $0.00 09 Geotechnical Engineering/Input for Alternatives Evaluation $0.00 10 Environmental Evaluation for Alternatives Screening $0.00 0 0 0 11 Alternatives Evaluation and Screening $0.00 12 Preliminary Engineering for The Preferred Alternative $0.00 0 0 0 13 Environmental Documentation $0.00 0 0 0 14 IFunding 1 $0.00 0 0 0 Expense Totals: $10,500.00 0 6 10500 $0.00 $10,500.00 $0.00 10/17/2017 Edmonds Overcrossing budget WIP_10162017.xlsx Packet Pg. 293 8.3.b Exhibit E Subconsultant Cost Computations Envirolssues Project: Edmonds Crossing Negotiated Rates: Classification Man Hours = Rate = Cost Associate III 22 X $139.68 $3,072.85 Associate II 133 x $98.94 $13,158.57 Associate 1 176 x $93.12 $16,388.56 Project Coordinator 227 X $78.57 $17,834.78 0 Information Systems Associate III 44 X $128.04 $5,633.57 U Graphic Designer II 38 X $113.49 $4,312.47 c Graphic Designer 1 50 X $90.21 $4,510.35 c V X $0.00 X $0.00 0 X $0.00 m X $0.00 X $0.00 +, X $0.00 i X $0.00 N X $0.00 N X $0.00 p X $0.00 X $0.00 w Total Negotiated Rates = $64,911.14 U cc L ++ �0♦ V K Reimbursables: Qty. r Envirolytical per month 18 $250.00 $4,500.00 Black and White copies 500 $0.10 $50.00 L c� Color copies 100 $0.89 $89.00 a c m Subconsultants: E t U a r r Q Grand Total $69,550.14 Date: Agreement Number: WSDOT Form 140-089 EF Exhibit E Page 1 of 1 Packet Pg. 294 8.3.b Client: City of Edmonds Project: Edmonds Overcrossing Project No: 554-2577-823 Enviro Summary Budget SummaryPhase / Task Direct Salary Cost DSC * Overhead DSC + OH DSC * Fee Amount Total Labor Including Fee Expenses Total Phase Task Description 160.99% 30% 01 Project Management Plan $2,020.00 $3,252.00 $5,272.00 $606.00 $5,878.00 $5,878.00 0101 Project Management Plan $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0102 Monthly Core Team Meetings $748.00 $1,204.21 $1,952.21 $224.40 $2,176.61 $2,176.61 0103 Subconsultant Coordination $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0104 Consultant Team Meetings/Coord $102.00 $164.21 $266.21 $30.60 $296.81 $296.81 0105 Monthly Progress Reports $1,170.00 $1,883.58 $3,053.58 $351.00 $3,404.58 $3,404.58 0106 Quality Assurance/Quality Control $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 02 Public Involvement $20,287.00 $32,660.04 $52,947.04 $6,086.10 $59,033.14 $59,033.14 0201 Public Invlvmt / Comm Plans $11181.00 $1,901.29 $3,082.29 $354.30 $3,436.59 $3,436.59 0202 Community Events and Engagement $19,106.00 $30,758.75 $49,864.75 $5,731.80 $55,596.55 $55,596.55 03 Stakeholder Coordination $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0301 Agency Stakeholder Engagement Plan $0.00 $0.001 $0.001 $0.00 $0.00 $0.00 0302 Agency Stakeholder Coordination $0.001 $0.001 $0.001 $0.00 $0.00 $0.00 EXP Expenses $4,639.00 $4,639.00 Project Totals: $22,307.00 $35,912.04 $58,219.04 $6,692.10 $64,911.14 $4,639.00 $69,550.14 10/17/2017 Edmonds Overcrossing budget WIP_10162017.xlsx Packet Pg. 295 Client: City of Edmonds Project: Edmonds Overcrossing Project No: 554-2577-823 8.3.b Enviro Labor o U 3 n Q - LL_ Y Y o m Y i ns o as m a) 0 in t tin a = Vo jo E U V) a V Z o L > E Q al .0 p n ¢ f0 .0 o n a al .0 p n ¢ i V a1 2 p a U m E .0 +p+ O w = v) a V a) !E a 0 o V a1 !E !Ec EL txo rL L7 0 Cost Rates: $48.00 $34.00 $32.00 $27.00 $44.00 $39.00 $31.00 Phase Task Description Labor Dollars Labor Hours 01 Project Management Plan $2,020.00 61 0 34 27 0 0 0 0 0101 Project Management Plan $0.00 0 0102 Monthly Core Team Meetings $748.00 22 22 0103 Subconsultant Coordination $0.00 0 0104 Consultant Team Meetings/Coord $102.00 3 3 0105 Monthly Progress Reports $1,170.00 36 9 27 0106 Quality Assurance/Quality Control $0.00 0 02 Public Involvement $20,287.00 629 22 99 149 227 44 38 50 0201 Public Invlvmt / Comm Plans $1,181.00 36.5 2 10.5 16 8 0202 Community Events and Engagement $19,106.00 592.5 20 88.5 133 219 44 38 50 03 iStakeholder Coordination $0.00 0 0 1 0 0 0 1 0 0 0 0301 Agency Stakeholder Engagement Plan $0.00 0 0302 Agency Stakeholder Coordination $0.00 0 04 Survey and Basemap $0.00 0 05 Design Alternatives Development $0.00 0 0 0 0 0 0 0 0 0501 Basis of Design $0.00 0 0502 1 Design Charrettes $0.00 0 0503 Vrtical/Horizantal Aligmnt/Rdwy Sec $0.00 0 0504 Bridge Type, Size, and Location $0.00 0 0505 Concptl Constrtablty/Impacts Stdy $0.00 0 0506 Parking Lot/Mixing Zone Improvmnts $0.00 0 0507 New Task $0.00 0 0508 Cost Estimates $0.00 0 06 Architectural Collaboration $0.00 0 07 Urban Design/Park Integration $0.00 0 08 Art Collaboration $0.00 0 09 Geotech Engr/Input for Alter Eval. $0.00 0 10 Environ Eval for Alter Screening $0.00 0 0 0 0 0 0 0 0 1001 Parks and Recreation Resources $0.00 0 1002 Shoreline/Aquatic Habitat and Funct $0.00 0 1003 Visual Quality $0.00 0 1004 Cultural Resources $0.00 0 1005 Transportation $0.00 0 11 Altern Eval and Screening $0.00 0 12 1 Prelim Engr For Prefrd Altern $0.00 0 0 1 0 0 0 1 0 0 0 1201 Basis of Design update $0.00 0 1202 Stormwater Design and Report $0.00 0 1203 Utilities Reloc/Protect dur constr $0.00 0 1204 Geotech Input/Analys for Prefrd Alt $0.00 0 1205 Design Plans/Estimates $0.00 0 13 Environmental Documentation $0.00 0 0 1 0 0 0 1 0 0 0 1301 Verification of Requirements $0.00 0 1302 Documented Categorical Exclusion $0.00 0 1303 Endangered Species Act $0.00 0 1304 Section 106 $0.00 0 1305 Section 4(f)/Section 6(f) $0.00 0 1306 Shoreline Substan Devlpmnt Permit $0.00 0 14 1 IFunding 1 $0.00 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1401 Funding Strategy $0.00 0 1402 Grant Applications $0.001 0 Labor Totals: $22,307.00 690 22 133 176 227 44 38 50 $1,056.00 $4,522.00 $5,632.00 $6,129.00 $1,936.00 $1,482.00 $1,550.00 10/17/2017 Edmonds Overcros xlsx Packet Pg. 296 8.3.b Client: City of Edmonds Project: Edmonds Overcrossing Project No: 554-2577-823 Enviro Expense Item Description U .� � J O o C ,y Q- v � C RS N Y .0) m U V) •SZ O U 0 U Unit Of Measure Unit Price $250 $0.10 $0.89 Phase Task Description Total Cost 01 Project Management Plan $0.00 0 0 0 0101 Project Management Plan $0.00 0102 Monthly Core Team Meetings $0.00 0103 Subconsultant Coordination $0.00 0104 Consultant Team Meetings/Coord $0.00 0105 Monthly Progress Reports $0.00 0106 Quality Assurance/Quality Control $0.00 02 Public Involvement $4,639.00 18 500 100 0201 Public Invlvmt / Comm Plans $0.00 0202 Community Events and Engagement $4,639.00 18 500 100 03 Stakeholder Coordination $0.00 0 0 0 0301 Agency Stakeholder Engagement Plan $0.00 0302 Agency Stakeholder Coordination $0.00 04 Survey and Basemap $0.00 05 Design Alternatives Development $0.00 0 0 0 0501 Basis of Design $0.00 0502 Design Charrettes $0.00 0503 Vrtical/Horizantal Aligmnt/Rdwy Sec $0.00 0504 Bridge Type, Size, and Location $0.00 0505 Concptl Constrtablty/Impacts Stdy $0.00 0506 Parking Lot/Mixing Zone Improvmnts $0.00 0507 New Task $0.00 0508 Cost Estimates $0.00 06 Architectural Collaboration $0.00 07 Urban Design/Park Integration $0.00 08 Art Collaboration $0.00 09 Geotech Engr/Input for Alter Eval. $0.00 10 Environ Eval for Alter Screening $0.00 0 0 0 1001 Parks and Recreation Resources $0.00 1002 Shoreline/Aquatic Habitat and Funct $0.00 1003 Visual Quality $0.00 1004 Cultural Resources $0.00 1005 Transportation $0.00 11 Altern Eval and Screening $0.00 12 Prelim Engr For Prefrd Altern $0.00 0 0 0 1201 Basis of Design update $0.00 1202 Stormwater Design and Report $0.00 1203 Utilities Reloc/Protect dur constr $0.00 1204 Geotech Input/Analys for Prefrd Alt $0.00 1205 Design Plans/Estimates $0.00 13 Environmental Documentation $0.00 0 0 0 1301 Verification of Requirements $0.00 1302 Documented Categorical Exclusion $0.00 1303 Endangered Species Act $0.00 1304 Section 106 $0.00 1305 Section 4(f)/Section 6(f) $0.00 1306 Shoreline Substan Devlpmnt Permit $0.00 14 Funding $0.00 0 0 0 1401 Funding Strategy $0.00 1402 Grant Applications $0.00 EXP lExpenses $0.00 ense Totals: $4,639.00 18 500 100 4639 $4,500.00 $50.00 $89.00 10/17/2017 Edmonds Overcrossing budget WIP_10162017.xlsx Packet Pg. 297 8.3.b Exhibit E Subconsultant Cost Computations Bruce Meyers Project: Edmonds Crossing Negotiated Rates: Classification Artist Reimbursables: Mileage Ferries Subconsultants: Grand Total WSDOT Form 140-089 EF Exhibit E Man Hours = 50 X x x X X X X X X X X X X X X X Qty. 1000 150 Date: Rate = Cost $100.00 $5,000.00 Total Negotiated Rates = $5,000.00 $0.54 $535.00 $1.00 $150.00 $5,685.00 Agreement Number: Page 1 of 1 L 0 V d C C �0♦ V C 0 L 0 E w r U M L 0 v x �L a� E R L Q. c m E t U a r Q Packet Pg. 298 8.3.b Client: City of Edmonds Project: Edmonds Overcrossing Project No: 554-2577-823 Bruce Meyers Budget SummaryPhase / Task Direct Salary Cost DSC * Overhead DSC + OH DSC * Fee Amount Total Labor Including Fee Expenses Total Phase Task Description 01 Project Management Plan $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 02 Public Involvement $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 03 Stakeholder Coordination $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 04 Survey and Basemap $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 05 Design Alternatives Development $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 06 Architectural Collaboration $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 07 Urban Design/Park Integration $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 08 Art Collaboration $5,000.00 $0.00 $5,000.00 $0.00 $5,000.00 $5,000.00 09 Geotech Engr/Input for Alter Eval. $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 11 Altern Eval and Screening $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 12 Prelim Engr For Prefrd Altern $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 13 Environmental Documentation $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 14 Funding $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 EXP JExpenses $685.00 $685.00 Project Totals: $5,000.00 $0.00 $5,000.00 $0.00 $5,000.00 $685.00 $5,685.00 10/17/2017 Edmonds Overcrossing budget WIP_10162017.xlsx Packet Pg. 299 8.3.b Client: City of Edmonds Project: Edmonds Overcrossing Project No: 554-2577-823 L c� C U U 7 L CO Bruce Meyers Labor +1 Ln Q Cost Rates: $100.00 Phase Task Description Labor Dollars Labor Hours 07 Urban Design/Park Integration $0.00 0 08 Art Collaboration $5,000.00 50 50 Labor Totals: $5,000.00 50 50 $5,000.00 10/17/2017 Edmonds Overcrossing budget WIP_10162017.xlsx Packet Pg. 300 8.3.b Client: City of Edmonds Project: Edmonds Overcrossing Project No: 554-2577-823 Bruce Meyers Expenses v a,o N Unit Of Measure Mile(s) Unit Price $0.535 $1.00 Phase Task Description Total Cost 08 Art Collaboration $685.00 1000 150 Expense Totals: 10/17/2017 $685.00 1000 150 $ 685.00 $535.00 $150.00 Edmonds Overcrossing budget WIP_10162017.xlsx Packet Pg. 301 8.3.b Exhibit E Subconsultant Cost Computations Shannon & Wilson Inc. Project: Edmonds Crossing Negotiated Rates: Classification Man Hours = Rate = Cost T25 - VP 10 X $240.68 $2,406.83 T-25 VP 10 x $213.56 $2,135.56 T-25 VP 2 x $220.09 $440.18 T-23 Sr. Associate 50 X $192.16 $9,608.10 T-23 Sr. Associate 6 X $185.82 $1,114.92 T-22 Associate 90 X $151.46 $13,631.01 T-19 Sr. Professional II 5 X $126.92 $634.62 T-19 Sr. Professional II 16 X $132.88 $2,126.08 T-17 Professional IV 24 X $112.45 $2,698.72 T15 Professional II 52 X $93.94 $4,884.63 T 15 Professional II 28 X $94.42 $2,643.64 Professional IV 54 X $95.98 $5,183.19 A17 Office Services V 12 X $90.86 $1,090.33 A15 Office Services III 2 X $64.05 $128.11 S17 Sr Technical Services 24 X $109.69 $2,632.62 S17 Sr. Technical Services 8 X $102.49 $819.89 A17 Sr. Office Services 9 X $119.04 $1,071.40 X $0.00 Total Negotiated Rates = $53,249.82 Reimbursables: Qty. Mileage 1200 $0.535 $642.00 Copies 11x17 B&W 90 $0.20 $18.00 Copies 8.5x11 B&W 1400 $0.10 $140.00 Copies 11x17 Color 390 $1.00 $390.00 Copies 8.5x11 Color 670 $0.50 $335.00 Drilling Subcontractor 1 $16,942.00 $16,942.00 Drilling subcontractor standby, access 4 $250.00 $1,000.00 Environmental testing of drill spoils 1 $1,500.00 $1,500.00 Vibrating wire piezometers 2 $750.00 $1,500.00 Data Logger for piezometers 0 $850.00 $0.00 Sample boxes, incl. handling 4 $50.00 $200.00 Visual Description of soil 40 $16.00 $640.00 Water Content 40 $16.00 $640.00 Atterberg Limits 2 $175.00 $350.00 Sieve Analysis 4 $185.00 $740.00 Combined Analysis 4 $235.00 $940.00 Specific Gravity 2 $100.00 $200.00 Grand Total $79,426.82 Date r Q Agreement N WSDOT Form 140-089 EF Exhibit E Pagj Packet Pg. 302 Client: City of Edmonds Project: Edmonds Overcrossing Project No: 554-2577-823 Shannon & Wilson 8.3.b Budget SummaryPhase / Task Direct Salary Cost DSC * Overhead DSC + OH DSC * Fee Amount Total Labor Including Fee Expenses Total Phase Task Description 1.9027 0.3 01 Project Management Plan $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0101 Project Management Plan $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0102 Monthly Core Team Meetings $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0103 Subconsultant Coordination $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0104 Consultant Team Meetings/Coord $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0105 Monthly Progress Reports $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0106 Quality Assurance/Quality Control $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 02 Public Involvement $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0201 Public Invlvmt / Comm Plans $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0202 Community Events and Engagement $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 03 Stakeholder Coordination $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0301 Agency Stakeholder Engagement Plan $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0302 Agency Stakeholder Coordination $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 04 Survey and Basemap $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 05 Design Alternatives Development $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0501 Basis of Design $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0502 Design Charrettes $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0503 Vrtical/Horizantal Aligmnt/Rdwy Sec $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0504 Bridge Type, Size, and Location $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0505 Concptl Constrtablty/Impacts Stdy $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0506 Parking Lot/Mixing Zone Improvmnts $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0507 Cost Estimates $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 06 Architectural Collaboration $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 07 Urban Design/Park Integration $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 08 Art Collaboration $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 09 Geotech Engr/Input for Alter Eval. $4,511.23 $8,583.52 $13,094.75 $1,353.37 $14,448.12 $14,448.12 0901 Collect and review geotechnical info 488.92 930.27 1419.19 146.68 1565.87 1565.87 0902 Concept geology, geotech, workshops 1975.56 3758.9 5734.46 592.67 6327.13 6327.13 0903 Technical memo 2046.75 3894.35 5941.1 614.03 6555.13 6555.13 10 Environ Eval for Alter Screening $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1001 Parks and Recreation Resources $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1002 Shoreline/Aquatic Habitat and Funct $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1003 Visual Quality $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1004 Cultural Resources $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1005 Transportation $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 11 Altern Eval and Screening $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 12 Prelim Engr For Prefrd Altern $12,115.31 $23,051.80 $35,167.11 $3,634.59 $38,801.70 $38,801.70 1201 Basis of Design update $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1202 Stormwater Design and Report $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1203 Utilities Reloc/Protect dur constr $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1204 Geotech Input/Analys for Prefrd Alt $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1204-01 GIP / Geologic Reconnaissance $919.76 $1,750.03 $2,669.79 $275.93 $2,945.72 $2,945.72 1204-02 Explorations, groundwater, laboratory $2,282.29 $4,342.51 $6,624.80 $684.69 $7,309.49 $7,309.49 1204-031 Seismic design parameters $603.40 $1,148.09 $1,751.49 $181.02 $1,932.51 $1,932.51 1204-04 Liquefaction analyses / GI methods $595.67 $1,133.38 $1,729.05 $178.70 $1,907.75 $1,907.75 1204-05 Prelim Recomm for N & S abut $2,315.36 $4,405.44 $6,720.80 $694.61 $7,415.41 $7,415.41 1204-06 Prelim Recomm for shafts $759.77 $1,445.61 $2,205.38 $227.93 $2,433.31 $2,433.31 1204-07 Prelim Geotech Recommend Rpt $4,639.06 $8,826.74 $13,465.80 $1,391.72 $14,857.52 $14,857.52 13 Environmental Documentation $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1301 Verification of Requirements $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1302 Documented Categorical Exclusion $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1303 Endangered Species Act $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1304 Section 106 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1305 Section 4(f)/Section 6(f) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1306 Shoreline Substan Devlpmnt Permit $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 14 Funding $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1401 Funding Strategy $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1402 Grant Applications $0.00 $0.00 $0.001 $0.001 $0.00 $0.00 15 Environmental Assessment $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 16 Permits for In -Water Work $0.001 $0.00 $0.001 $0.001 $0.00 $0.00 EXP Expenses $26,177.00 $26,177.00 Project Totals: $16,626.54 $31,635.32 $48,261.86 $4,987.96 $53,249.82 $26,177.00 $79,426.82 10/17/2017 Edmonds Overcrossing budget WIP_10162017.xlsx Packet Pg. 303 8.3.b Client: City of Edmonds Project: Edmonds Overcrossing Project No: 554-2577-823 C o t t c 3 Y Y = v QJ O o i C oo c O Y LJ CO Y a- 'c T -0 c T t _ U ¢ a v t a 4J Z Q - u L ro E t6 in m Y O UJ Y o .= O v)2 -O QJ in _ O - Q ¢ - L d ro z > = v U_ 'O O m - u u O O f6 w w i O C > i i v C N u d a ¢ ¢ a a O w O� O p u w u w N H 0 > > > v) v`i ¢ V) V) o- a v O O ,`n v) L v) Shannon & Wilson Labor N N N N m N m N N N Ol a) 1l rl r, 14 Ln Ln OL 2 ^ ry Ln ^ L ^ L ry H F H F H H H H H H H d ¢ ¢ VI V�J VI aj VJ ¢ Cost Rates: $75.15 $66.68 $68.72 $60.00 $58.02 $47.29 $39.63 $41.49 $35.11 $29.33 $29.48 $29.97 $28.37 $20.00 $34.25 $32.00 $37.17 Phase Task Description Labor Dollars Labor Hours 01 Project Management Plan $0.00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0101 Project Management Plan $0.00 0 0102 Monthly Core Team Meetings $0.00 0 0103 Subconsultant Coordination $0.00 0 0104 Consultant Team Meetings/Coord $0.00 0 0105 Monthly Progress Reports $0.00 0 0106 Quality Assurance/Quality Control $0.00 0 02 Public Involvement $0.00 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0201 Public Invlvmt / Comm Plans $0.00 0 0202 Community Events and Engagement $0.00 0 03 iStakeholder Coordination $0.00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0301 Agency Stakeholder Engagement Plan $0.00 0 0304 Agency Stakeholder Coordination $0.00 0 04 Survey and Basemap $0.00 0 05 Design Alternatives Development $0.00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0501 Basis of Design $0.00 0 0502 1 Design Charrettes $0.00 0 0503 Vrtical/Horizantal Aligmnt/Rdwy Sec $0.00 0 0504 Bridge Type, Size, and Location $0.00 0 0505 Concptl Constrtablty/Impacts Stdy $0.00 0 0506 Parking Lot/Mixing Zone Improvmnts $0.00 0 0507 Cost Estimates $0.00 0 06 lArchitectural Collaboration $0.00 0 07 Urban Design/Park Integration $0.00 0 08 Art Collaboration $0.00 0 09 Geotech Engr/Input for Alter Eval. $4,511.23 98 3 2 2 15 6 36 0 0 0 0 0 22 2 0 8 0 2 0901 Collect and review geotechnical info $488.92 13 1 4 8 0902 Concept geology, geotech, workshops $1,975.56 40 1 2 2 8 2 16 8 1 0903 1 Input on alternatives screening $2,046.75 45 2 6 4 16 6 2 8 1 10 Environ Eval for Alter Screening $0.00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1001 Parks and Recreation Resources $0.00 0 1002 Shoreline/Aquatic Habitat and Funct $0.00 0 1003 Visual Quality $0.00 0 1004 Cultural Resources $0.00 0 1005 Transportation $0.00 0 11 Altern Eval and Screening $0.00 0 12 Prelim Engr For Prefrd Altern $12,115.31 304 7 1 8 0 35 1 0 54 5 16 24 52 28 32 30 2 16 1 8 7 1201 Basis of Design update $0.00 0 1202 Stormwater Design and Report $0.001 0 1203 Utilities Reloc/Protect dur constr $0.00 0 1204 Geotech Input/Analys for Prefrd Alt $0.00 0 1204-01 GIP / Geologic Reconnaissance $919.76 26 1 2 4 16 2 2 r Q 10/17/2017 Edmonds Overcrossing b Packet Pg. 304 8.3.b Client: City of Edmonds Project: Edmonds Overcrossing Project No: 554-2577-823 0 o t c 3 Y N Y ¢ io & N = v p f6 O QJ o o0 c o v CO Y a- 'c - T -0 c T t _ in U ¢ aJ v t a 4J Z Q - u L ro E: l6 in m Y O N Y o .= O v)2 -0 v in _ O Q ¢ - L d z > = v U_ 'O O 'n m - u u O io O io O f6 n w w C O C > i O i O O C O N u d d ¢ ¢ a a O w O� O p u w u w N H 0 > > > v) v`i ¢ V) V) o- a v O O ,`n v) L v) Shannon & Wilson Labor N m N m N m N m N N N a) 14 � rl 14 r, Ln Ln �, w OL ," ry Ln ^ L ^ L ," ry H F H F H H H H H H H a_¢ ¢ vl v) v) Ln ¢ Cost Rates: $75.15 $66.68 $68.72 $60.00 $58.02 $47.29 $39.63 $41.49 $35.11 $29.33 $29.48 $29.97 $28.37 $20.00 $34.25 $32.00 $37.17 1204-02 Explorations, groundwater, laboratory $2,282.29 69 2 8 3 34 12 8 2 1204-03 Seismic design parameters $603.40 14 2 4 8 1204-04 Liquefaction analyses / GI methods $595.67 14 2 1 4 6 1 1204-05 Prelim Recomm for N & S abut $2,315.36 58 1 8 12 8 1 12 16 1 1204-06 Prelim Recomm for shafts $759.77 17 1 2 6 8 1204-071 Prelim Geotech Recommend Rpt $4,639.06 106 5 4 20 16 2 8 8 8 8 2 16 8 1 13 Environmental Documentation $0.00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1301 Verification of Requirements $0.00 0 1302 Documented Categorical Exclusion $0.00 0 1303 Endangered Species Act $0.00 0 1304 Section 106 $0.00 0 1305 1 Section 4(f)/Section 6(f) $0.00 0 1306 Shoreline Substan Devlpmnt Permit $0.00 0 14 Funding $0.00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1401 Funding Strategy $0.00 0 1402 Grant Applications $0.001 0 Labor Totals: $16,626.54 402 30 10 2 50 6 90 5 16 24 52 28 54 12 2 24 8 9 $751.50 $666.80 $137.44 $3,000.00 $348.12 $4,256.10 $198.15 $663.84 $842.64 $1,525.16 $825.44 $1,618.38 $340.44 $40.00 $822.00 $256.00 $334.53 r Q 10/17/2017 Edmonds Overcrossing b packet Pg. 305 8.3.b Client: City of Edmonds Project: Edmonds Overcrossing Project No: 554-2577-823 x x v 00 Shannon & Wilson Expenses co v 0 m v m Unit Of Measure Mile(s) ea ea Unit Price $0.535 $0.20 $0.10 Phase Task Description Total Cost EXP Expenses $26,177.00 9 9 Total $222.00 9 0901 Collect and review geotechnical info $103.50 100 50 400 9 0902 Concept geology, geotech, workshops $53.50 100 9 0903 Input on alternatives screening $65.00 200 12.4 12.4 Total $25,955.00 12.4 1204-01 GIP, Mark Borings, assess access $110.25 150 12.4 1204-02 Drilling - 1@100',1@60', Lab, read VWPs $24,866.00 400 12.4 1204-03 Seismic design parameters $50.00 12.4 1204-04 Liquefaction analyses / GI methods $50.00 12.4 1204-05 Prelim Recomm for N & S abut $360.50 300 12.4 1204-06 Prelim Recomm for shafts $100.00 12.4 1204-07 Prelim Geotech Recommend Rpt $418.25 150 40 800 Expense Totals: $26,177.00 1,200 90 1,400 $26,177 $642 $18 $140 r Q 10/17/2017 Edmonds Overcrossing budget WIP_10162017.xlsx Packet Pg. 306 8.3.b Exhibit E Subconsultant Cost Computations Via Architecture Project: Edmonds Crossing Negotiated Rates: Classification Man Hours = Rate = Cost Sr Designer/PM 320 X $118.92 $38,055.10 Sr. Urban Designer 24 x $163.89 $3,933.38 Sr. Technical Architect 40 x $137.62 $5,504.77 Sr. Technical Architect 16 X $119.79 $1,916.59 Staff Architect 360 X $102.49 $36,896.87 Project Controls 40 X $87.46 $3,498.48 Bridge architect 2 X $115.58 $231.16 Staff architect 2 X $71.63 $143.26 Staff architect 2 X $81.71 $163.41 Staff architect 2 X $96.05 $192.10 Staff architect 2 X $96.17 $192.34 X $0.00 X $0.00 X $0.00 X $0.00 X $0.00 X $0.00 X $0.00 Total Negotiated Rates = $90,727.47 Reimbursables: Qty Mileage 879 $0.54 $470.00 Subconsultants: Grand Total $91,197.47 Date: Agreement Number: WSDOT Form 140-089 EF Exhibit E Page 1 of 1 r Q Packet Pg. 307 Client: City of Edmonds Project: Edmonds Overcrossing Project No: 554-2577-823 Via Summary Budget SummaryPhase / Task Direct Salary Cost DSC * Overhead DSC + OH DSC * Fee Amount Total Labor Including Fee Expenses Total Phase Task Description 1.682 0.3 01 Project Management Plan $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0101 Project Management Plan $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0102 Monthly Core Team Meetings $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0103 Subconsultant Coordination $0.00 $0.00 $0.00 $0.00 $0.00 1 $0.00 0104 Consultant Team Meetings/Coord $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0105 Monthly Progress Reports $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0106 Quality Assurance/Quality Control $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 02 Public Involvement $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0201 Public Invlvmt / Comm Plans $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0202 Community Events and Engagement $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 03 Stakeholder Coordination $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0301 Agency Stakeholder Engagement Plan $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0302 Agency Stakeholder Coordination $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 04 Survey and Basemap $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 05 Design Alternatives Development $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0501 Basis of Design $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0502 Design Charrettes $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0503 Vrtical/Horizantal Aligmnt/Rdwy Sec $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0504 Bridge Type, Size, and Location $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0505 Concptl Constrtablty/Impacts Stdy $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0506 Parking Lot/Mixing Zone Improvmnts $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0507 New Task $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0508 Cost Estimates $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 06 Architectural Collaboration $28,170.88 $47,383.42 $75,554.30 $8,451.26 $84,005.56 $84,005.56 07 Urban Design/Park Integration $2,254.16 $3,791.50 $6,045.66 $676.25 $6,721.91 $6,721.91 08 Art Collaboration $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 09 Geotech Engr/Input for Alter Eval. $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 10 Environ Eval for Alter Screening $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1001 Parks and Recreation Resources $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1002 Shoreline/Aquatic Habitat and Funct $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1003 Visual Quality $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1004 Cultural Resources $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1005 Transportation $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 11 Altern Eval and Screening $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 12 Prelim Engr For Prefrd Altern $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1201 Basis of Design update $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1202 Stormwater Design and Report $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1203 Utilities Reloc/Protect dur constr $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1204 Geotech Input/Analys for Prefrd Alt $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1205 Design Plans/Estimates $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 13 Environmental Documentation $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1301 Verification of Requirements $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1302 Documented Categorical Exclusion $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1303 Endangered Species Act $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1304 Section 106 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1305 Section 4(f)/Section 6(f) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1306 Shoreline Substan Devlpmnt Permit $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 14 Funding $0.00 $0.00 $0.001 $0.001 $0.00 $0.00 1401 Funding Strategy $0.00 $0.00 $0.001 $0.001 $0.00 $0.00 1402 Grant Applications $0.00 $0.00 $0.001 $0.001 $0.00 $0.00 EXP Expenses $470.00 $470.00 Project Totals: $30,425.04 $51,174.92 $81,599.96 $9,127.51 $90,727.47 $470.00 $91,197.47 8.3.b 10/17/2017 Edmonds Overcrossing budget WIP Packet Pg. 308 Client: City of Edmonds Project: Edmonds Overcrossing Project No: 554-2577-823 8.3.b Via Labor m W N CO C d CO c Z G 2, N t6 E Y w N l7 L @ C LC Q W C S L @ PL/1 C c 0 N c G d N C � V N L i U w L i u a� u Cost Rates: $39.88 $54.96 $46.15 $40.17 $34.37 $29.33 $38.76 $24.02 $27.40 $32.21 $32.25 Phase Task Description Labor Dollars Labor Hours 01 Project Management Plan $0.00 0 0 0 0 0 0 0 0 0 0 0 0 0101 Project Management Plan $0.00 0 0102 Monthly Core Team Meetings $0.00 0 0103 Subconsultant Coordination $0.00 0 0104 Consultant Team Meetings/Coord $0.00 0 0105 Monthly Progress Reports $0.00 0 0106 Quality Assurance/Quality Control $0.00 0 02 Public Involvement $0.00 0 0 0 0 0 0 0 0 0 0 0 0 0201 Public Invlvmt / Comm Plans $0.00 0 0202 Community Events and Engagement $0.00 0 03 Stakeholder Coordination $0.00 0 0 0 0 0 0 0 0 0 0 0 0 0301 Agency Stakeholder Engagement Plan $0.00 0 0302 Agency Stakeholder Coordination $0.00 0 04 Survey and Basemap $0.00 0 05 Design Alternatives Development $0.00 0 0 0 0 0 0 0 0 0 0 0 0 0501 Basis of Design $0.00 0 0502 Design Charrettes $0.00 0 0503 Vrtical/Horizantal Aligmnt/Rdwy Sec $0.00 0 0504 Bridge Type, Size, and Location $0.00 0 0505 Concptl Con strtablty/Impacts Stdy $0.00 0 0506 Parking Lot/Mixing Zone Improvmnts $0.00 0 0507 New Task $0.00 0 0508 Cost Estimates $0.00 0 06 Architectural Collaboration $28,170.88 754 3201 8 40 16 320 401 2 2 2 2 2 07 Urban Design/Park Integration $2,254.16 56 16 40 08 Art Collaboration $0.00 0 09 Geotech Engr/Input for Alter Eval. $0.00 0 10 Environ Eval for Alter Screening $0.00 0 0 0 0 0 0 0 0 0 0 0 0 1001 Parks and Recreation Resources $0.00 0 1002 Shoreline/Aquatic Habitat and Funct $0.00 0 1003 Visual Quality $0.00 0 1004 Cultural Resources $0.00 0 1005 Transportation $0.00 0 11 Altern Eval and Screening $0.00 0 12 Prelim Engr For Prefrd Altern $0.00 0 0 0 0 0 0 0 0 0 0 0 0 1201 Basis of Design update $0.00 0 1202 Stormwater Design and Report $0.00 0 1203 Utilities Reloc/Protect dur constr $0.00 0 1204 Geotechlnput/Analysfor Prefrd Alt $0.00 0 1205 Design Plans/Estimates $0.00 0 13 Environmental Documentation $0.00 0 0 0 0 0 0 0 0 0 0 0 0 1301 Verification of Requirements $0.00 0 1302 Documented Categorical Exclusion $0.00 0 1303 Endangered Species Act $0.00 0 1304 Section 106 $0.00 0 1305 Section 4(f)/Section 6(f) $0.00 0 1306 Shoreline Substan Devlpmnt Permit $0.00 0 14 Funding $0.001 0 0 0 0 0 0 0 0 0 0 0 0 1401 Funding Strategy $0.001 0 1402 Grant Applications $0.001 0 Labor Totals: $30,425.04 810 320 24 40 16 360 40 2 2 2 2 2 $12,761.60 $1,319.04 $1,846.00 $642.72 $12,373.20 $1,173.20 $77.52 $48.04 $54.80 $64.42 $64.50 a+ a 10/17/2017 Edmonds Overcrossin Packet Pg. 309 8.3.b Client: City of Edmonds Project: Edmonds Overcrossing Project No: 554-2577-823 Via Expenses tin x un x 00 un Unit Of Measure Mile(s) Unit Price $0.535 Phase Task Description Total Cost 01 Project Management Plan $0.00 01 0 0 02 Public Involvement $0.00 0 0 0 03 Stakeholder Coordination $0.00 0 0 0 04 Survey and Basemap $0.00 05 Design Alternatives Development $0.00 0 0 0 06 Architectural Collaboration $470.00 878.5 07 Urban Design/Park Integration $0.00 08 Art Collaboration $0.00 09 Geotech Engr/Input for Alter Eval. $0.00 10 Environ Eval for Alter Screening $0.00 0 0 0 11 Altern Eval and Screening $0.00 12 Prelim Engr For Prefrd Altern $0.00 0 0 0 13 Environmental Documentation $0.00 0 0 0 14 Funding $0.001 01 0 0 EXP Expenses $0.00 Expense Totals: $470.00 879 0 0 469.9975 $470.00 $0.00 $0.00 10/17/2017 Edmonds Overcrossing budget WIP_10162017.xlsx Packet Pg. 310 8.3.b Exhibit E Subconsultant Cost Computations Tierra Right of Way Project: Edmonds Crossing Negotiated Rates: Classification Man Hours = Rate = Cost Project Manager 12 X $118.82 $1,425.90 Senior Right of Way Agent 48 x $86.50 $4,151.95 Division Director 1 x $118.82 $118.82 X $0.00 0 X $0.00 U X $0.00 c X $0.00 V X $0.00 X $0.00 0 X $0.00 m X $0.00 X $0.00 +, X $0.00 i X $0.00 N X $0.00 N X $0.00 p Total Negotiated Rates = $5,696.67 w r U cc L Reimbursables: Qty. o V x �L Mileage 120 0.535 $64.20 E R L Subconsultants: a c m E t U Grand Total $5,760.87 � Q Date: Agreement Number: WSDOT Form 140-089 EF Exhibit E Page 1 of 1 Packet Pg. 311 8.3.b Client: City of Edmonds Project: Edmonds Overcrossing Project No: 554-2577-823 Tierra ROW Budget SummaryPhase / Task Direct Salary Cost DSC * Overhead DSC + OH DSC * Fee Amount Total Labor Including Fee Expenses Total Phase Task Description 117.14% 30% 01 Project Management Plan $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0101 Project Management Plan $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0102 Monthly Core Team Meetings $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0103 Subconsultant Coordination $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0104 Consultant Team Meetings/Coord $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0105 Monthly Progress Reports $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0106 Quality Assurance/Quality Control $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 02 Public Involvement $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0201 Public Invlvmt / Comm Plans $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0202 Community Events and Engagement $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 03 Stakeholder Coordination $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0301 Agency Stakeholder Engagement Plan $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0302 Agency Stakeholder Coordination $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 04 Survey and Basemap $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 05 Design Alternatives Development $2,305.04 $2,700.12 $5,005.16 $691.51 $5,696.67 $5,696.67 0501 Basis of Design $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0502 Design Charrettes $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0503 Vrtical/Horizantal Aligmnt/Rdwy Sec $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0504 Bridge Type, Size, and Location $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0505 Concptl Constrtablty/Impacts Stdy $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0506 Parking Lot/Mixing Zone Improvmnts $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0507 Cost Estimates $2,305.04 $2,700.12 $5,005.16 $691.51 $5,696.67 $5,696.67 06 Architectural Collaboration $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 07 Urban Design/Park Integration $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 08 Art Collaboration $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 09 Geotech Engr/Input for Alter Eval. $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 10 Environ Eval for Alter Screening $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1001 Parks and Recreation Resources $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1002 Shoreline/Aquatic Habitat and Funct $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1003 Visual Quality $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1004 Cultural Resources $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1005 Transportation $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 11 Altern Eval and Screening $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 12 Prelim Engr For Prefrd Altern $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1201 Basis of Design update $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1202 Stormwater Design and Report $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1203 Utilities Reloc/Protect dur constr $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1204 Geotech Input/Analys for Prefrd Alt $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1205 Design Plans/Estimates $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 13 Environmental Documentation $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1301 Verification of Requirements $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1302 Documented Categorical Exclusion $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1303 Endangered Species Act $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1304 Section 106 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1305 Section 4(f)/Section 6(f) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1306 Shoreline Substan Devlpmnt Permit $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 14 Funding $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1401 Funding Strategy $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1402 Grant Applications $0.001 $0.001 $0.001 $0.001 $0.00 $0.00 EXP Expenses $64.20 $64.20 Project Totals: $2,305.04 $2,700.12 $5,005.16 $691.51 $5,696.67 $64.20 $5,760.87 10/17/2017 Edmonds Overcrossing budget WIP Packet Pg. 312 Client: City of Edmonds Project: Edmonds Overcrossing Project No: 554-2577-823 8.3.b Tierra ROW Labor m v - in J i ra Z3 m � - ca1a G c o v U u p � u ccca G on C (c6 C U v a p L pp p[ o c ) Q u Q1 _ 0 C 0 o Cost Rates: $48.08 $35.00 $48.08 Phase Task Description Labor Dollars Labor Hours 01 Project Management Plan $0.00 0 0 0 0 0101 Project Management Plan $0.00 0 0102 Monthly Core Team Meetings $0.00 0 0103 Subconsultant Coordination $0.00 0 0104 Consultant Team Meetings/Coord $0.00 0 0105 Monthly Progress Reports $0.00 0 0106 Quality Assurance/Quality Control $0.00 0 02 Public Involvement $0.00 0 0 0 0 0201 Public Invlvmt / Comm Plans $0.00 0 0202 Community Events and Engagement $0.00 0 03 Stakeholder Coordination $0.00 0 0 0 0 0301 Agency Stakeholder Engagement Plan $0.00 0 0302 Agency Stakeholder Coordination $0.00 0 04 Survey and Basemap $0.00 0 05 Design Alternatives Development $2,305.04 61 12 48 1 0501 Basis of Design $0.00 0 0502 Design Charrettes $0.00 0 0503 Vrtical/Horizantal Aligmnt/Rdwy Sec $0.00 0 0504 Bridge Type, Size, and Location $0.00 0 0505 Concptl Constrtablty/Impacts Stdy $0.00 0 0506 Parking Lot/Mixing Zone Improvmnts $0.00 0 0507 Cost Estimates $2,305.04 61 12 48 1 06 Architectural Collaboration $0.00 0 07 Urban Design/Park Integration $0.00 0 08 Art Collaboration $0.00 0 09 Geotech Engr/Input for Alter Eval. $0.00 0 10 Environ Eval for Alter Screening $0.00 0 0 0 0 1001 Parks and Recreation Resources $0.00 0 1002 Shoreline/Aquatic Habitat and Funct $0.00 0 1003 Visual Quality $0.00 0 1004 Cultural Resources $0.00 0 1005 Transportation $0.00 0 11 Altern Eval and Screening $0.00 0 12 Prelim Engr For Prefrd Altern $0.00 0 0 0 0 1201 Basis of Design update $0.00 0 1202 Stormwater Design and Report $0.00 0 1203 Utilities Reloc/Protect dur constr $0.00 0 1204 Geotech Input/Analys for Prefrd Alt $0.00 0 1205 Design Plans/Estimates $0.00 0 13 Environmental Documentation $0.00 0 0 0 0 1301 Verification of Requirements $0.00 0 1302 Documented Categorical Exclusion $0.00 0 1303 Endangered Species Act $0.00 0 1304 Section 106 $0.00 0 1305 Section 4(f)/Section 6(f) $0.00 0 1306 Shoreline Substan Devlpmnt Permit $0.00 0 14 Funding $0.00 0 0 0 0 1401 Funding Strategy $0.00 0 1402 Grant Applications $0.00 0 Labor Totals: $2,305.04 61 12 48 1 $576.96 $1,680.00 $48.08 Q 10/17/2017 Edmonds Overcrossing budg Packet Pg. 313 8.3.b Client: City of Edmonds Project: Edmonds Overcrossing Project No: 554-2577-823 r\ x � x 00 tw Tierra ROW Expenses Unit Of Measure Mile(s) Unit Price $0.535 Phase Task Description Total Cost 01 Project Management Plan $0.00 0 0 0 02 Public Involvement $0.00 0 0 0 03 Stakeholder Coordination $0.00 0 0 0 04 Survey and Basemap $0.00 05 Design Alternatives Development $64.20 120 0 0 06 Architectural Collaboration $0.00 07 Urban Design/Park Integration $0.00 08 Art Collaboration $0.00 09 Geotech Engr/Input for Alter Eval. $0.00 10 Environ Eval for Alter Screening $0.00 0 0 0 11 Altern Eval and Screening $0.00 12 Prelim Engr For Prefrd Altern $0.00 0 0 0 13 Environmental Documentation $0.00 0 0 0 14 Funding $0.00 0 0 0 Expense Totals: $64.20 120 0 0 64.2 $64.20 $0.00 $0.00 10/17/2017 Edmonds Overcrossing budget WIP_10162017.xlsx Packet Pg. 314 8.3.b Exhibit E Subconsultant Cost Computations Tetra Tech Project: Edmonds Crossing Negotiated Rates: Classification Man Hours = Rate = Cost Sr. Program Manager 290 X $264.22 $76,623.88 Sr. Project Engineer 40 x $167.53 $6,701.19 Project Engineer 40 x $146.94 $5,877.74 CADD 8 X $93.91 $751.28 Sr. Project Manager 2 X $188.44 $376.88 Technical Editor/ Graphics 28 X $95.66 $2,678.35 Project Administrator 18 X $70.54 $1,269.78 Engineer 8 X $99.53 $796.24 CADD 16 X $103.52 $1,656.37 Sr. Economist 1 X $263.63 $263.63 Economist 28 X $113.88 $3,188.51 X $0.00 X $0.00 X $0.00 X $0.00 X $0.00 X $0.00 X $0.00 Total Negotiated Rates = $100,183.85 Reimbursables: Qty. Mileage 900 0.535 $481.50 Subconsultants: Grand Total $100,665.35 Date: Agreement Number: WSDOT Form 140-089 EF Exhibit E Page 1 of 1 L0 U m c c 0 U c 0 m ca m L 0 E W U 0 L �0♦ V K �L a� E R L c m E t U 0 r r Q Packet Pg. 315 8.3.b Client: City of Edmonds Project: Edmonds Overcrossing Project No: 554-2577-823 Tetra Tech Budget SummaryPhase / Task Direct Salary Cost DSC * Overhead DSC + OH DSC * Fee Amount Total Labor Including Fee Expenses Total Phase Task IDescription 165.78% 30% 01 Project Management Plan $1,607.94 $2,665.64 $4,273.58 $482.38 $4,755.96 $4,755.96 0101 Project Management Plan $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0102 Monthly Core Team Meetings $1,607.94 $2,665.64 $4,273.58 $482.38 $4,755.96 $4,755.96 0103 Subconsultant Coordination $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0104 Consultant Team Meetings/Coord $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0105 Monthly Progress Reports $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0106 Quality Assurance/Quality Control $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 02 Public Involvement $2,858.56 $4,738.92 $7,597.48 $857.571 $8,455.05 $8,455.05 0201 Public Invlvmt / Comm Plans $2,858.56 $4,738.92 $7,597.48 $857.57 $8,455.05 $8,455.05 0202 Community Events and Engagement $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 03 Stakeholder Coordination $19,185.44 $31,805.62 $50,991.06 $5,755.63 $56,746.69 $56,746.69 0301 Agency Stakeholder Engagement Plan $1,851.28 $3,069.05 $4,920.33 $555.38 $5,475.71 $5,475.71 0302 1 Agency Stakeholder Coordination $17,334.16 $28,736.57 $46,070.73 $5,200.25 $51,270.98 $51,270.98 04 Isurvey and Basemap $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 05 Design Alternatives Development $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 06 Architectural Collaboration $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 07 Urban Design/Park Integration $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 08 Art Collaboration $0.00 $0.00 $0.00 $0.00 $0.001 $0.00 09 Geotech Engr/Input for Alter Eval. $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 10 Environ Eval for Alter Screening $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 11 Altern Eval and Screening $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 12 Prelim Engr For Prefrd Altern $5,463.42 $9,057.26 $14,520.68 $1,639.03 $16,159.71 $16,159.71 1201 Basis of Design update $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1202 Stormwater Concept Design $1,986.38 $3,293.02 $5,279.40 $595.91 $5,875.31 $5,875.31 1203 Utilities Relocation dur Construction $2,092.48 $3,468.91 $5,561.39 $627.74 $6,189.13 $6,189.13 1204 Geotech Input/Analys for Prefrd Alt $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1205 Design Plans $1,384.56 $2,295.32 $3,679.88 $415.37 $4,095.25 $4,095.25 13 lEnvironmental Documentation $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 14 Funding $4,755.71 $7,884.02 $12,639.73 $1,426.711 $14,066.44 $14,066.44 1401 Funding Strategy $1,071.96 $1,777.10 $2,849.06 $321.591 $3,170.65 $31170.65 1402 Grant Applications $3,683.75 $6,106.92 $9,790.67 $1,105.131 $10,895.80 $10,895.80 EXP Expenses $481.50 $481.50 Project Totals: $33,871.07 $56,151.46 $90,022.53 $10,161.32 $100,183.85 $481.50 $100,665.35 10/17/2017 Edmonds Overcrossing budget WIP_10162017.xlsx Packet Pg. 316 8.3.b Client: City of Edmonds Project: Edmonds Overcrossing Project No: 554-2577-823 Tetra Tech Labor L Ln Ln a LL (6 C7 L h0 Ln Ln 2 QJ O T VI C O C - o�C a) i U O to c O W 1:c w V 41 c a w U O " Ln i= O fl_ -° v-0 w C7 L U C v -0 a Q O w w a U O U Ln w O U° wv) Phase Task Description Labor Dollars Labor Hours 01 $1,607.94 18 18 0 0 0 0 0 0 0 0 0 0 0101 $0.00 0 0102 $1, 607.94 18 18 0103 $0.00 0 0104 $0.00 0 0105 $0.00 0 0106 $0.00 0 02 $2,858.56 32 32 0 0 0 0 0 0 0 0 0 0 0201 $0.00 0 0202 $2,858.56 32 32 03 $19,185.44 242 202 0 0 0 0 22 18 0 0 0 0 0301 $1,851.28 22 20 2 0302 $17,334.16 220 182 20 18 04 Survey and Basemap $0.00 0 05 Design Alternatives Development $0.00 0 0 0 0 0 0 0 0 0 0 0 0 06 Architectural Collaboration $0.00 0 07 Urban Design/Park Integration $0.00 0 08 Art Collaboration $0.00 0 09 Geotech Engr/Input for Alter Eval. $0.00 0 10 Environ Eval for Alter Screening $0.00 0 0 0 0 0 0 0 0 0 0 0 0 11 Altern Eval and Screening $0.00 0 12 Prelim Engr For Prefrd Altern $5,463.42 114 0 40 40 8 2 0 0 8 16 0 0 1201 Basis of Design update $0.00 0 1202 Stormwater Concept Design $1,986.38 42 32 2 0 8 1203 Utilities Relocation dur Construction $2,092.48 40 32 8 1204 Geotech Input/Analys for Prefrd Alt $0.00 0 1205 Design Plans $1,384.56 32 8 8 8 8 13 Environmental Documentation $0.00 0 14 Funding $4,755.71 73 38 0 0 0 0 6 0 0 0 1 28 1401 Funding Strategy $1,071.961 12 12 1402 Grant Applications $3,683.751 611 26 6 1 1 28 Labor Totals: $33,871.07 479 290 40 40 8 2 $25,905.70 $2,265.60 $1,987.20 $254.00 $127.42 28 18 8 16 1 28 $905.52 $429.30 $269.20 $560.00 $89.13 $1,078.00 10/17/2017 Edmonds Overcrossing budget WIP_10162017.xlsx Packet Pg. 317 8.3.b Client: City of Edmonds Project: Edmonds Overcrossing Project No: 554-2577-823 Tetra Tech Expense Item Description v tW � x v �° x 00 � �° Unit Of Measure Mile(s) Unit Price $0.535 Phase Task Description Total Cost 01 Project Management Plan $0.00 0 0 0 0101 Project Management Plan $0.00 0102 Monthly Core Team Meetings $0.00 0103 Subconsultant Coordination $0.00 0104 Consultant Team Meetings/Coord $0.00 0105 Monthly Progress Reports $0.00 0106 Quality Assurance/Quality Control $0.00 02 Public Involvement $0.00 0 0 0 0201 Public Invlvmt / Comm Plans $0.00 0202 Community Events and Engagement $0.00 03 Stakeholder Coordination $385.20 720 0 0 0301 Agency Stakeholder Engagement Plan $0.00 0302 Agency Stakeholder Coordination $385.20 720 04 Survey and Basemap $0.00 05 Design Alternatives Development $0.00 0 0 0 0501 Basis of Design $0.00 0502 Design Charrettes $0.00 0503 Vrtical/Horizantal Aligmnt/Rdwy Sec $0.00 0504 Bridge Type, Size, and Location $0.00 0505 Concptl Constrtablty/Impacts Stdy $0.00 0506 Parking Lot/Mixing Zone Improvmnts $0.00 0507 New Task $0.00 0508 Cost Estimates $0.00 06 Architectural Collaboration $0.00 07 Urban Design/Park Integration $0.00 08 Art Collaboration $0.00 09 Geotech Engr/Input for Alter Eval. $0.00 10 Environ Eval for Alter Screening $0.00 0 0 0 1001 Parks and Recreation Resources $0.00 1002 Shoreline/Aquatic Habitat and Funct $0.00 1003 Visual Quality $0.00 1004 Cultural Resources $0.00 1005 Transportation $0.00 11 Altern Eval and Screening $0.00 12 Prelim Engr For Prefrd Altern $96.30 180 0 0 1201 Basis of Design update $0.00 1202 Stormwater Concept Design $32.10 60 1203 Utilities Relocation dur Construction $32.10 60 1204 Geotech Input/Analys for Prefrd Alt $0.00 1205 Design Plans $32.10 60 13 Environmental Documentation $0.00 0 0 0 1301 Verification of Requirements $0.00 1302 Documented Categorical Exclusion $0.00 1303 Endangered Species Act $0.00 1304 Section 106 $0.00 1305 Section 4(f)/Section 6(f) $0.00 1306 Shoreline Substan Devlpmnt Permit $0.00 14 Funding $0.00 0 0 0 1401 Funding Strategy $0.00 1402 Grant Applications $0.00 EXP I JExpenses $0.00 Expense Totals: $481.50 900 0 0 481.5 $481.50 $0.00 $0.00 10/17/2017 Edmonds Overcrossing budget WIP_10162017.xlsx Packet Pg. 318 8.3.b Exhibit F Title Vl Assurance: During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, and successors in interest agrees as follows: 1. Compliance with Regulations: The CONSULTANT shall comply with the Regulations relative to non- discrimination in federally assisted programs of the AGENCY, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time (hereinafter referred to as the "REGULATIONS"), which are herein incorporated by reference and made a part of this AGREEMENT. 2. Non-discrimination: The CONSULTANT, with regard to the work performed during this AGREEMENT, shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention of sub -consultants, including procurement of materials and leases of equipment. The CONSULTANT : shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the W REGULATIONS, including employment practices when this AGREEMENT covers a program set forth c in Appendix B of the REGULATIONS. G U 3. Solicitations for Sub -consultants, Including Procurement of Materials and Equipment: In all solicitations o either by competitive bidding or negotiations made by the CONSULTANT for work to be performed under a sub -contract, including procurement of materials or leases of equipment, each potential sub- M consultant or supplier shall be notified by the CONSULTANT of the CONSULTANT's obligations under this AGREEMENT and the REGULATIONS relative to non-discrimination on the grounds of race, color, 2 sex, or national origin. co N 4. Information and Reports: The CONSULTANT shall provide all information and reports required by the 13 E REGULATIONS or directives issued pursuant thereto, and shall permit access to its books, records, w accounts, other sources of information, and its facilities as may be determined by the AGENCY, the �- STATE, or the Federal Highway Administration (FHWA) to be pertinent to ascertain compliance with such REGULATIONS, orders and instructions. Where any information required of a CONSULTANT is in the exclusive possession of another who fails or refuses to furnish this information, the CONSULTANT shall v so certify to the AGENCY, the STATE, or the FHWA as appropriate, and shall set forth what efforts it has L made to obtain the information. 5. Sanctions for Non-compliance: In the event of the CONSULTANT's non-compliance with the non - IL discrimination provisions of this AGREEMENT, the AGENCY shall impose such AGREEMENT sanctions c as it, the STATE, or the FHWA may determine to be appropriate, including, but not limited to: E • Withholding of payments to the CONSULTANT under this AGREEMENT until the CONSULTANT U complies, and/or; a • Cancellation, termination, or suspension of this AGREEMENT, in whole or in part. 6. Incorporation of Provisions: The CONSULTANT shall include the provisions of paragraphs (1) through (5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the REGULATIONS, or directives issued pursuant thereto. The CONSULTANT shall take such action with respect to any sub -consultant or procurement as the STATE, the AGENCY, or FHWA may direct as a means of enforcing such provisions including sanctions for non-compliance. Provided, however, that in the event a CONSULTANT becomes involved in, or is threatened with, litigation with a sub -consultant or supplier as a result of such direction, the CONSULTANT may request the AGENCY enter into such litigation to protect the interests of the STATE and/or the AGENCY and, in addition, the CONSULTANT may request the United States enter into such litigation to protect the interests of the United States. Agreement Number: WSDOT Form 140-089 EF Exhibit F Packet Pg. 319 Revised 1013012014 8.3.b Exhibit G Certification Document: Exhibit G-1(a) Certification of Consultant Exhibit G-1(b) Certification of Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying Exhibit G-4 Certificate of Current Cost or Pricing Data Agreement Number: WSDOT Form 140-089 EF Exhibit G Packet Pg. 320 Revised 1013012014 8.3.b Exhibit G-1(a) Certification of Consultant I hereby certify that I am the and duly authorized representative of the firm of Parametrix, Inc. whose address is 719 2nd Avenue, Suite 200, Seattle, WA 98104 and that neither the above firm nor I have: a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT) to solicit or secure this AGREEMENT; b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying out this AGREEMENT; or c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out this AGREEMENT; except as hereby expressly stated (if any); I acknowledge that this certificate is to be furnished to the City of Edmonds and the Federal Highway Administration, U.S. Department of Transportation in connection with this AGREEMENT involving participation of Federal -aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. Parametrix, Inc. Consultant (Firm Name) Signature (Authorized Official of Consultant) Date Cl 0 d _ c 0 U c 0 M a� a� L co N 0 E w Agreement Number: WSDOT Form 140-089 EF Exhibit G Packet Pg. 321 Revised 1013012014 8.3.b Exhibit G-1(b) Certification of I hereby certify that I am the: El ❑ Other of the City of Edmonds , and or its representative has not been required, directly or indirectly as an express or implied condition in connection with obtaining or carrying out this AGREEMENT to: a) Employ or retain, or agree to employ to retain, any firm or person; or b) Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration of any kind; except as hereby expressly stated (if any): I acknowledge that this certificate is to be furnished to the and the Federal Highway Administration, U.S. Department of Transportation, in connection with this AGREEMENT involving participation of Federal -aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. Signature Date Agreement Number: WSDOT Form 140-089 EF Exhibit G Packet Pg. 322 Revised 1013012014 8.3.b Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions I. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; B. Have not within a three (3) year period preceding this proposal been convicted of or had a civil judgmer rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State anti-trust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and c U D. Have not within a three (3) year period preceding this application / proposal had one or more public c transactions (Federal, State and local) terminated for cause or default. , a� II. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. as L co N C O E Parametrix, Inc. w Consultant (Firm Name) L c O c.� x L d E Signature (Authorized Official of Consultant) Date a Agreement Number: WSDOT Form 140-089 EF Exhibit G Packet Pg. 323 Revised 1013012014 8.3.b Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, a officer or employee of Congress, or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan the entering into of any cooperative AGREEMENT, and the extension, continuation, renewal, amendment, or modification of Federal contract, grant, loan or cooperative AGREEMENT. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress L an officer or employee of Congress, or an employee of a Member of Congress in connection with this W Federal contract, grant, loan or cooperative AGREEMENT, the undersigned shall complete and submit a) Standard Form - LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. v This certification is a material representation of fact upon which reliance was placed when this transaction 0 was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required a certification shall be subject to a civil penalty of not less than $10,000.00, and not more than $100,000.00, for each such failure. 2 co The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require a that the language of this certification be included in all lower tier sub -contracts, which exceed $100,000, c and that all such sub -recipients shall certify and disclose accordingly. E w c� L Parametrix, Inc. C c.� Consultant (Firm Name) x �L d E L IL r c m Signature (Authorized Official of Consultant) Date E Agreement Number: WSDOT Form 140-089 EF Exhibit G Packet Pg. 324 Revised 1013012014 8.3.b Exhibit G-4 Certificate of Current Cost or Pricing Data This is to certify that, to the best of my knowledge and belief, the cost or pricing data (as defined in section 2.101 of the Federal Acquisition Regulation (FAR) and required under FAR subsection 15.403-4) submitted, either actually or by specific identification in writing, to the Contracting Officer or to the Contracting Officer's representative in support of Edmonds Street Waterfront Connector * are accurate, complete, and current as of **. This certification includes the cost or pricing data supporting any advance AGREEMENT's and forward pricing rate AGREEMENT's between the offer or and the Government that are part of the proposal. Firm: Parametrix, Inc. Signature Date of Execution***: Title *Identify the proposal, quotation, request for pricing adjustment, or other submission involved, giving the appropriate identifying number (e.g. project title. **Insert the day, month, and year, when price negotiations were concluded and price AGREEMENT was reached. ***Insert the day, month, and year, of signing, which should be as close as practicable to the date when the price negotiations were concluded and the contract price was agreed to. Agreement Number: WSDOT Form 140-089 EF Exhibit G Packet Pg. 325 Revised 1013012014 8.3.b Exhibit H Liability Insurance Increas( To Be Used Only If Insurance Requirements Are Increased The professional liability limit of the CONSULTANT to the AGENCY identified in Section XIII, Legal Relations and Insurance of this Agreement is amended to $ The CONSULTANT shall provide Professional Liability insurance with minimum per occurrence limits in the amount of $ Such insurance coverage shall be evidenced by one of the following methods: • Certificate of Insurance. • Self-insurance through an irrevocable Letter of Credit from a qualified financial institution. 0 Self-insurance through documentation of a separate fund established exclusively for the payment of professional c liability claims, including claim amounts already reserved against the fund, safeguards established for payment 0 from the fund, a copy of the latest annual financial statements, and disclosure of the investment portfolio for c those funds. 0 a� Should the minimum Professional Liability insurance limit required by the AGENCY as specified above exceed M $1 million per occurrence or the value of the contract, whichever is greater, then justification shall be submitted to the Federal Highway Administration (FHWA) for approval to increase the minimum insurance limit. 2 co If FHWA approval is obtained, the AGENCY may, at its own cost, reimburse the CONSULTANT for the additional professional liability insurance required. o E Notes: Cost of added insurance requirements: $ w • Include all costs, fee increase, premiums. 0 • This cost shall not be billed against an FHWA funded project. • For final contracts, include this exhibit. 0 V NOT APPLICABLE Agreement Number: WSDOT Form 140-089 EF Exhibit H Packet Pg. 326 Revised 1013012014 8.3.b Exhibit I Alleged Consultant Design Error Procedure: The purpose of this exhibit is to establish a procedure to determine if a consultant's alleged design error is of a nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the resolution and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage due to the alleged error by the consultant. Step 1 Potential Consultant Design Error(s) is Identified by Agency's Project Manager At the first indication of potential consultant design error(s), the first step in the process is for the Agency's project manager to notify the Director of Public Works or Agency Engineer regarding the potential design error(s). For federally funded projects, the Region Local Programs Engineer should be informed and involved in these procedures. (Note: The Director of Public Works or Agency Engineer may appoint an agency staff person other than the project manager, who has not been as directly involved in the project, to be responsible for the remaining steps in these procedures.) Step 2 Project Manager Documents the Alleged Consultant Design Error(s) After discussion of the alleged design error(s) and the magnitude of the alleged error(s), and with the Director of Public Works or Agency Engineer's concurrence, the project manager obtains more detailed documentation than is normally required on the project. Examples include: all decisions and descriptions of work; photographs, records of labor, materials and equipment. Step 3 Contact the Consultant Regarding the Alleged Design Error(s) If it is determined that there is a need to proceed further, the next step in the process is for the project manager to contact the consultant regarding the alleged design error(s) and the magnitude of the alleged error(s). The project manager and other appropriate agency staff should represent the agency and the consultant should be represented by their project manger and any personnel (including sub -consultants) deemed appropriate for the alleged design error(s) issue. Step 4 Attempt to Resolve Alleged Design Error with Consultant After the meeting(s) with the consultant have been completed regarding the consultant's alleged design error(s), there are three possible scenarios: • It is determined via mutual agreement that there is not a consultant design error(s). If this is the case, then the process will not proceed beyond this point. It is determined via mutual agreement that a consultant design error(s) occurred. If this is the case, then the Director of Public Works or Agency Engineer, or their representatives, negotiate a settlement with the consultant. The settlement would be paid to the agency or the amount would be reduced from the consultant's agreement with the agency for the services on the project in which the design error took place. The agency is to provide LP, through the Region Local Programs Engineer, a summary of the settlement for review and to make adjustments, if any, as to how the settlement affects federal reimbursements. No further action is required. • There is not a mutual agreement regarding the alleged consultant design error(s). The consultant may request that the alleged design error(s) issue be forwarded to the Director of Public Works or Agency Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal counsel, is not able to reach mutual agreement with the consultant, proceed to Step 5. Cl 0 d c c 0 U c 0 as M as as L CO N 0 w L _ 0 c.� x as E L IL r c as U 2 a Agreement Number: WSDOT Form 140-089 EF Exhibit I Packet Pg. 327 Revised 1013012014 8.3.b Step 5 Forward Documents to Local Programs For federally funded projects all available information, including costs, should be forwarded through the Region Local Programs Engineer to LP for their review and consultation with the FHWA. LP will meet with representatives of the agency and the consultant to review the alleged design error(s), and attempt to find a resolution to the issue. If necessary, LP will request assistance from the Attorney General's Office for legal interpretation. LP will also identify how the alleged error(s) affects eligibility of project costs for federal reimbursement. • If mutual agreement is reached, the agency and consultant adjust the scope of work and costs to reflect the agreed upon resolution. LP, in consultation with FHWA, will identify the amount of federal participation in the agreed upon resolution of the issue. • If mutual agreement is not reached, the agency and consultant may seek settlement by arbitration or by litigation. Agreement Number: WSDOT Form 140-089 EF Exhibit I Packet Pg. 328 Revised 1013012014 8.3.b Exhibit J Consultant Claim Procedure! The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The following procedures should only be utilized on consultant claims greater than $1,000. If the consultant's claim(s) are a total of $1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant's claim(s) that total $1,000 or less. This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential claim by the consultant. Step 1 Consultant Files a Claim with the Agency Project Manager If the consultant determines that they were requested to perform additional services that were outside of the agreement's scope of work, they may be entitled to a claim. The first step that must be completed is the request for consideration of the claim to the Agency's project manager. The consultant's claim must outline the following: • Summation of hours by classification for each firm that is included in the claim; • Any correspondence that directed the consultant to perform the additional work; • Timeframe of the additional work that was outside of the project scope; • Summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with the additional work; and • Explanation as to why the consultant believes the additional work was outside of the agreement scope of work. Step 2 Review by Agency Personnel Regarding the Consultant's Claim for Additional Compensation After the consultant has completed step 1, the next step in the process is to forward the request to the Agency's project manager. The project manager will review the consultant's claim and will met with the Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the FHWA is participating in the project's funding, forward a copy of the consultant's claim and the Agency's recommendation for federal participation in the claim to the WSDOT Local Programs through the Region Local Programs Engineer. If the claim is not eligible for federal participation, payment will need to be from agency funds. If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Local Programs (if applicable), and FHWA (if applicable) agree with the consultant's claim, send a request memo, including backup documentation to the consultant to either supplement the agreement, or create a new agreement for the claim. After the request has been approved, the Agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit. No further action in needed regarding the claim procedures. If the Agency does not agree with the consultant's claim, proceed to step 3 of the procedures. L c 0 0 x �L as E L IL c a� E U 2 a Agreement Number: WSDOT Form 140-089 EF Exhibit J Packet Pg. 329 Revised 1013012014 8.3.b Step 3 Preparation of Support Documentation Regarding Consultant's Claim(s) If the Agency does not agree with the consultant's claim, the project manager shall prepare a summary for the Director of Public Works or Agency Engineer that included the following: • Copy of information supplied by the consultant regarding the claim; • Agency's summation of hours by classification for each firm that should be included in the claim; • Any correspondence that directed the consultant to perform the additional work; • Agency's summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with the additional work; • Explanation regarding those areas in which the Agency does/does not agree with the consultant's claim(s); • Explanation to describe what has been instituted to preclude future consultant claim(s); and L • Recommendations to resolve the claim. 0 Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation c 0 The Director of Pubic Works or Agency Engineer shall review and administratively approve or disapprove o the claim, or portions thereof, which may include getting Agency Council or Commission approval (as as appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain concurrence from WSDOT Local Programs and FHWA regarding final settlement of the claim. If the claim is not eligible for federal participation, payment will need to be from agency funds. 2 CO Step 5 Informing Consultant of Decision Regarding the Claim The Director of Public Works or Agency Engineer shall notify (in writing) the consultant of their final E decision regarding the consultant's claim(s). Include the final dollar amount of the accepted claim(s) -0 and rationale utilized for the decision. Step 6 Preparation of Supplement or New Agreement for the Consultant's Claim(s) The agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit. Agreement Number: WSDOT Form 140-089 EF Exhibit J Packet Pg. 330 Revised 1013012014 Parametrix ENGINEERING. PLANNING. ENVIRONMENTAL SCIENCES 8.3.c - W�- SCOPE OF WORK City of Edmonds Edmonds Street Waterfront Connector This Scope of Work provides for professional services to complete environmental documents and preliminary design of the Edmonds Street Waterfront Connector. The City of Edmonds (City) and its partner transportation agencies are working to implement a solution to at -grade railroad crossing conflicts affecting freight and passenger rail; a state highway; a ferry terminal; and transit and local vehicle, pedestrian, and bicycle traffic. Access between downtown Edmonds and the waterfront community on Puget Sound is available through only two roadways, Main Street and Dayton Street, each of which crosses the Burlington Northern Santa Fe (BNSF) Railway tracks at -grade and only 1/4-mile apart. With rail traffic projected to grow 50 to 100 percent by 2030, the number and duration of gate closures will correspondingly increase. The project will construct a single -lane bridge spanning the railroad tracks between the Sunset Avenue/Edmonds Street intersection to Brackett's Landing Park North and Railroad Avenue. The crossing will connect the police and fire stations directly to the waterfront, providing immediate access for emergency responders and emergency ferry off-load and on -load. It will also provide pedestrian and bicycle access from Sunset Avenue to Brackett's Landing Park and the waterfront. This alternative was selected by the Mayor's Task Force during the Edmonds Waterfront Access Study The City has close to $1 million dollars in funding, with contributions from the State, Sound Transit, Community Transit, Port of Edmonds and BNSF. Additional funding will be pursued to complete final design and construction of the project. The City reserves the right to retain the selected consultant team for future design, environmental, right-of-way, and construction support services. The following tasks include project management; public and stakeholder involvement; architectural, urban design, structural, and preliminary artistic services; environmental documentation; and preliminary engineering for the preferred alternative.. The process for identifying a preferred alternative includes: 1) The development of up to six feasible bridge options for consideration, working with the City and stakeholders to identify the visual and functional requirements, opportunities, issues, constraints and goals 2) Options will be illustrated in plan, section, examples, and a hand drawing over context photo. 3) First level screening will identify the two most preferred options to develop into alternatives with further engineering and visual expression development and evaluation 4) Develop the alternatives (with engineering adequate to support conceptual estimate) City of Edmonds Edmonds Street Waterfront Connector Scope of Work 554-2577-823 November 2017September 2017 Packet Pg. 331 8.3.c SCOPE OF WORK (continued) 5) Conduct a more robust, second level screening including input from the stakeholders and the public 6) City Selects the preferred alternative. TASK 1 - PROJECT MANAGEMENT The Consultant shall manage scope, schedule, budget, and execution of the project. Task 1.1 — Project Management Plan The Consultant shall develop a Project Management Plan (PMP) that defines the framework under which the project will be managed, including risk, change, communications, schedule, scope, and budget control. This task includes developing and distributing copies to all key team members, and maintaining a project binder for the duration of the project from initiation to project closure. Task 1.2 — Monthly Core Team Meetings The Consultant shall participate in monthly meetings as needed for project management updates/design decisions, and prepare a brief meeting summary for each meeting, focused on key decisions and assigned action items. These meetings will be the forum for the City to provide input and guidance for the direction of the project. The meetings will also be used to discuss project issues, approve submittals, and develop potential solutions to design issues. Task 1.3 — Subconsultant Coordination The Consultant shall prepare and execute subconsultant agreements and review and submit invoices. Task 1.4 — Consultant Team Meetings and Coordination The Consultant shall conduct internal kickoff and as needed project coordination meetings to execute the project. Task 1.5 — Monthly Progress Reports The Consultant shall prepare and submit monthly progress reports and maintain the detailed CPM project design schedule. Task 1.6 — Quality Assurance The Consultant shall verify Quality Control is conducted throughout the project including technical discipline review, lead designer review, and senior review. Discipline reviews shall be performed while the detailed technical work is in progress. Lead designers shall review specific products such as plans and reports. Specific reviews are conducted at the task level. Assumptions Assumptions for this task include: • The project duration will be up to 18 months. • Project meetings will alternate between in -person meetings and teleconferences. City of Edmonds 554-2577-823 Edmonds Street Waterfront Connector 2 November 2017 Scope of Work Packet Pg. 332 8.3.c SCOPE OF WORK (continued) Deliverables • Deliverables for this task include: Project Management Plan 0 Monthly progress reports. 0 Meeting summaries for monthly Core Team meetings. TASK 2 — PUBLIC INVOLVEMENT Task 2.1 — Public Involvement and Communications Plan The Consultant for this project will research and develop a public involvement and communications plan to keep the public informed of and engaged in the early design phase of the Edmonds Waterfront Connector. The plan will include public outreach objectives, relevant media and stakeholders, project area demographics and anticipated translation needs, stakeholder outreach risk assessment, key messages, outreach tools, and proposed outreach activities and schedule. Assumptions Assumptions for this task include: • The City will provide a high level summary at the conclusion of each outreach event. Deliverables Deliverables for this task include: • One (1) draft and one (1) final public involvement and communications plan Task 2.2 — Community Events and Engagement Task 2.2.1 Informational Tables at Fairs and Festivals and Pop-up Events The Consultant will research potential locations for informational booths at local events (i.e., Edmonds Farmer's Market) and, pop-up tabling events (i.e., park, library). The Consultant will provide the client with a list of recommended dates and times based on outreach milestones. Assumptions Assumptions for this task include: • Existing project materials developed for community meetings or other uses will be used at booths and pop-up events. • City or technical team will provide or develop materials for information tables and, tents. • City will staff and coordinate logistics for information tables and tents. City of Edmonds SS4-2S77-823 Edmonds Street Waterfront Connector 3 November 2017 Scope of Work Packet Pg. 333 8.3.c SCOPE OF WORK (continued) Task 2.2.2 Public Open House Meetings (2) / Online Open Houses (2) The Consultant will schedule, coordinate, staff, and provide materials for two public open house meetings at, or prior to, project milestones to share information with and gather feedback from the community. For each meeting the Consultant will coordinate logistics, develop a meeting plan, and staff and summarize the meeting. In conjunction with the in -person open house meetings, the Consultant will develop an online open house to share the same content that will be displayed at each public meeting and to solicit community feedback online. The online open house will include use of a custom sub -domain website that will be seamlessly linked from the City's website, project -specific customized layout, station tabs to match in -person meeting station materials, fully responsive design (i.e., for smart phones, tablets), and integration with Google Translate and social share. Assumptions Assumptions for this task include: • Consultant will provide up to three staff for each meeting, including facilitation support. • Content developed for public meetings will be used to populate the online open house. • City will pay for direct meeting costs including room rentals and refreshments. Deliverables Deliverables for this task include: • Coordination for and staff support and/or facilitation at up to two public meetings. • Two draft and two final meeting plans. • Two draft and two final meeting agendas. • Two draft and two final sets of supporting meeting documents (i.e., comment forms, sign -in sheets, directional signage, name tags). • Two online open houses. • Two draft and two final meeting summaries (includes both in -person and online). Task 2.2.3 Business/Property Owner Briefings The Consultant will schedule and conduct up to 5 briefings with key businesses and property owners in the project area. Briefings will be designed to share information about the project history, provide an update on the current project phase and progress, and gather input on key concerns and general feedback. The Consultant will schedule, develop talking points, and document input received during the briefings. Assumptions Assumptions for this task include: • Existing project materials or materials developed by the technical team will be used at the briefings, with the exceptions of developed talking points • Consultant will provide one support staff for each briefing. City of Edmonds 554-2577-823 Edmonds Street Waterfront Connector 4 November 2017 Scope of Work Packet Pg. 334 8.3.c SCOPE OF WORK (continued) Deliverables Deliverables for this task include • Scheduling and attendance at up to 5 briefings. • One draft and one final briefing guide with talking points. 0 • One draft and one final compiled briefing packet (graphics/materials to be supplied by City and technical U m team). 0 • One draft and one final briefing key takeaway summary. v r c 0 L Task 2.2.4 Materials It as r The Consultant will develop content and graphic design for project materials, notifications, and website content. r Project materials will include the development of up to two project newsletters and up to 10 display boards for each public meeting. Notifications for up to two public meetings will include postcards, posters, and display ads. C� N Assumptions = 0 E Assumptions for this task include: w • Consultant will coordinate all printing and distribution of postcards. m • Consultant will coordinate printing of any other printed materials (e.g., display ads display boards etc.). � • City staff will distribute posters to City -approved locations. N • City will use content from the meeting notifications to update social media, project website, or other media outlets. p U) • City will pay for costs associated with printing materials (e.g. display boards), and printing and mailing en' costs for notification materials (e.g. mailing house, postcards, display ads). w Deliverables Deliverables for this task include: • Up to two draft and two final project newsletters. • Up to 20 draft and 20 final meeting display boards, 10 per public meeting. • Up to two draft and two final meeting postcards. • Up to two draft and two final meeting posters. • Up to two draft and two final print display ads. • Up to two draft and two final online display ads. • Up to three content updates for project website. City of Edmonds 554-2577-823 Edmonds Street Waterfront Connector 5 November 2017 Scope of Work Packet Pg. 335 8.3.c SCOPE OF WORK (continued) Task 2.2.6 Comment Management Consultant will track and categorize up to 100 incoming and outgoing project correspondence for easy searching by contact, date, topic, and whether or not a response has been completed. Deliverables Deliverables for this task include: • Up to 100 tracked project correspondence • Quarterly communication reports. TASK 3 — STAKEHOLDER COORDINATION The Consultant will prepare and implement, in coordination with the City and the City's consultants, a plan to communicate with and engage stakeholder agencies in the preliminary design and review of the project. The objectives for this agency engagement is to reinforce and broaden regional support for the project, identify and clarify/resolve potential issues, and leverage support for the design and construction phases of the project. Task 3.1 — Agency Stakeholder Engagement Plan In developing the plan, the Consultant and/or City will make initial contact with targeted agencies. The Consultant will prepare a schedule for meetings, workshops, reports, briefings, and other communications to assure clear understandings between the City, consultant team, and stakeholders on project design elements and concerns. The scope of engagement will vary for stakeholders subject to their interface with the project and their preferences. The plan will include agency outreach objectives, proposed actions, and schedule. The agencies anticipated to be engaged through this plan include, but are not limited to: • Environmental Resource Agencies • BNSF • Tribes • Amtrak • Sound Transit • Community Transit • WSDOT Deliverables Deliverables for this task include: • Washington State Ferries • WUTC • Port of Edmonds • Edmonds Police Department • Fire District 1 • Edmonds Parks & Recreation • Swedish Edmonds Hospital • One draft and one final agency stakeholder engagement plan. Task 3.2 — Agency Stakeholder Coordination The Consultant will implement the approved Agency Stakeholder Engagement Plan, regularly reporting to the City and Project Team on outcomes to inform design, permitting, and other project activities. City of Edmonds 554-2577-823 Edmonds Street Waterfront Connector 6 November 2017 Scope of Work Packet Pg. 336 8.3.c SCOPE OF WORK (continued) Consultant will coordinate the planning and content preparation for each event, report, and briefing. Consultant will facilitate project meetings with stakeholder agencies and deliver presentations to the agencies' boards/councils as requested. At the conclusion of the preliminary design phase, the Consultant will provide a summary of stakeholder coordination. Assumptions Assumptions for this task include: • Three periodic group briefings, either in -person or on-line • Individual agency contacts Deliverables Deliverables for this task include: • Agendas and summaries for meetings. • Tracking log of agency engagements. • One draft and one final stakeholder coordination summary. Task 3.2.1 Environmental Resource Agencies Meetings and Coordination The Consultant shall prepare for and participate in three meetings with the resource agencies: • Meeting 1 - options development and first level screening • Meeting 2 alternatives and second level screening - preferred alternative selection • Meeting 3 - environmental analysis and permitting. The Consultant shall develop information for the meetings and provide follow-up information as requested Task 3.2.2 BNSF Task 3.2.2.1 BNSF Meetings The Consultant shall prepare for and participate in six meetings with BNSF: • Meeting 1 — BNSF Project Introduction & Discovery (TKDA participate in person). • Meeting 2 —Amtrak and Sound Transit (TKDA Conference Calls). • Meeting 3 — Design Team Kick -Off (Edmonds, more feasible to have this meeting after and adjacent to the BNSF on -site meeting to discuss design plan direction). • Meeting 4 —Team Plan Review Discussions (Conference call for TKDA to go over any rail related comments). City of Edmonds SS4-2S77-823 Edmonds Street Waterfront Connector 7 November 2017 Scope of Work Packet Pg. 337 8.3.c SCOPE OF WORK (continued) • Meeting 5 — BNSF Plan Presentation (Preliminary design plans discussed with BNSF) • Meeting 6 — WUTC Conference Call. Task 3.2.2.2 BNSF Design Coordination and Agreement Development The Consultant shall coordinate with BNSF to obtain design as -built information, access to BNSF property for survey and geotechnical information, and obtain agreement needs information to support those processes in the future: • Coordinate survey and geotechnical access to railroad property (if needed). • TKDA Preliminary design plan and constructability review (rail). • Develop crossing agreements (what to expect discussions). • Construction cost estimate support (identify costs that BNSF will charge the City). Task 3.2.3 Tribes Meetings The Consultant shall participate in up to six meetings with the tribes to discuss the project. Tribe members will also be invited to environmental resource agency meetings. Task 3.2.4 Agency Stakeholder Meetings The Consultant shall prepare for and participate in stakeholder agency meetings with all members in the above engagement list. These meetings will help identify issues and solutions for the project. These meetings are in addition to the meetings identified in the tasks above. Anticipated meetings include: • WSDOT and Washington State Ferries (WSF) (three meetings at WSF). • Sound Transit, Amtrak, Community Transit, Port of Edmonds, Edmonds Police Department, Fire District 1, Edmonds Parks & Recreation, Swedish Edmonds Hospital, WUTC (three group meetings). • One-on-one meetings with agencies above to resolve issues (eight meetings). Task 3.2.5 City Council Briefings The Consultant shall prepare and conduct presentations, in support of City Staff, briefing the City Council on the project status and key design topics. Assumptions Assumptions for this task include: Five Council briefings conducted at 4 junctures along the project schedule including the review of options and selection of two alternatives for further study, and review of the evaluation of alternatives and selection of the preferred alternative Deliverables • Presentation materials City of Edmonds 554-2577-823 Edmonds Street Waterfront Connector 8 November 2017 Scope of Work Packet Pg. 338 8.3.c SCOPE OF WORK (continued) • Summaries for Council packet submittals TASK 4 — SURVEY AND BASEMAP The purpose of this task is to prepare a topographic survey basemap and perform right of way delineation Task 4.1 — Existing Conditions Survey The mapping area will consist of a 100-foot wide swath running along the proposed alignment beginning 100 feet east of the intersection of Edmonds Street and Sunset Avenue N., to the south side of the cul-de-sac in Brackett's Landing. The Existing Conditions Survey task will include: • Preparing a topographic basemap with 1 foot contours for engineering design. The topographic basemap will be prepared in Civil 3D 2016 and include surface features such as road prisms, railroad ballast, top of rail, significant trees 8" in diameter and larger at Diameter at Breast Height (DBH), grade breaks, swales, curbs, gutters, visible above ground utilities including storm and sewer structures, sidewalks, , and sub- surface utilities as identified by utility paint marks. Assumptions: • Datums will be Washington State Plane North Zone in NAD 83(2011) horizontal, and NAVD 88 vertical or as provided by the City. • Parametrix survey crews will have unrestricted access to make measurements • Parametrix survey standards and codes will be used. • Future supplemental surveying will be required for final design • Subsurface utility investigation will be minimal to support preliminary design • No bathymetry survey will be required • Field survey to support preliminary design 3D mapping in AutoCAD (including top of track elevation) Task 4.2 — Right of Way and Boundary Research The purpose of this task is to resolve the right of way and adjacent property boundaries within the topographic map drawing described in Task 4.1 The CONSULTANT shall prepare the following: • Conduct necessary research of County and State records which fall within the mapping limits, and field tie monumentation needed to identify rights of way, easement records and resolve parcels boundaries. Title reports (up to 8 title reports) and records research, determine the parcel boundaries and easements of record and incorporate the R/W information into the basemap. City of Edmonds SS4-2S77-823 Edmonds Street Waterfront Connector 9 November 2017 Scope of Work Packet Pg. 339 8.3.c SCOPE OF WORK (continued) Assumptions: • No monuments will be set and a record of survey will not be recorded as part of this survey. • A maximum of 8 title reports will be obtained if required Deliverables • Full 3D mapping in AutoCAD and Civil 3D mapping (current version) TASK 5 — DESIGN ALTERNATIVES DEVELOPMENT The Consultant shall develop up to six feasible bridge options for consideration. Options will be illustrated in plan, section, examples, and a hand drawing over context photo, with pros and cons, and high level cost rating for a first level screening. The first level screening will be qualitative in order to narrow the decision to two alternatives. The Consultant shall develop two alternatives with information to be used for second level screening evaluation, including setting design criteria; alignments and sections; bridge type, size, and location; impacts; and costs. The second phase will take the final alternatives though a formal alternatives evaluation process. Task 5.1 — Basis of Design This task is for documenting previous design parameter decisions, guidelines, project needs (based on the formal project purpose and need), area context decisions, and design controls (standards to follow, such as modal decisions, design criteria, and user needs) from the previous conceptual design process. Task 5.2 — Design Charrettes The Consultant shall participate in two 3-hour design charrettes. Preparation efforts are limited to sketches, no calculations required for each charrette. The first design charrette will focus on options and first level qualitative screening. Options may include a slab bridge, a steel girder/truss, and a cable stayed option. The second design charrette will focus more on the details of the final two alternatives and second level screening. The rest of Task 5 will focus on the final two alternatives. The design level will remain at the conceptual level throughout the evaluation. Task 5.3 — Vertical and Horizontal Alignment and Roadway Section Horizontal alignment and vertical alignment will be developed for each of the two alternatives, along with associated design sections. Alignment and section alternatives will be developed in concert with the bridge TS&L and Urban Design concepts. Task 5.4 — Bridge Type, Size, and Location (TS&L) Report The Consultant shall develop a TS&L Report for two alternatives that will include: • Bridge layout and structural type (up to two alternatives):. • Bridge typical sections that show bridge total width; vehicle lane and pedestrian walkway width; potential landscape zone, etc.; structural depth of each alternative; and girder sections. City of Edmonds SS4-2S77-823 Edmonds Street Waterfront Connector 10 November 2017 Scope of Work Packet Pg. 340 8.3.c SCOPE OF WORK (continued) • Foundation type evaluation, shallow foundation versus deep foundation, constructability, and shaft size. For this report, the type and size of the foundations will be estimated based on previous experience, no lateral load analysis. • Bridge aesthetics. • BNSF may not allow pier(s) in railroad right-of-way (need clear definition of the railroad right-of-way boundary). • Future railroad expansion. Assumptions: • The City shall provide a single file of consolidated review comments to the consultant. Task 5.5 — Conceptual Constructability and Impacts Analysis The Consultant shall review constructability and study the impacts, including: • Construction access and staging area shown on the base map. • Girder shipping routes to be assessed, with contacting potential girder supplies and trucking companies as needed. • Railroad clearance during construction and final clearance shall be sketched according to established criteria and discussed with BNSF. • Allowable railroad work windows to be studied and identified with coordination and input from BNSF. • Construction time window over railroad (girder erection, etc.). This subject to be discussed with BNSF. • Identify other site construction restraints including shoreline, heavy equipment access, disposal of excavated material, work window availability, Brackett's Landing impacts, BNSF utilities (underground, railroad wayside signals). • Maintenance of traffic for Sunset Avenue and other areas. • Identify impact boundary. Task 5.6 — Parking Lot/Mixing Zone Improvements The Consultant shall review and identify improvements for the parking lot and identify improvements for pedestrian and bicycle safety. Task 5.7 — Cost Estimates The Consultant shall develop conceptual design level cost estimates for two alternatives based on available previous project data and engineering experience. The estimate will be risk based and include appropriate design contingencies based on the design level. Estimates will include the estimated cost of construction, mitigation costs of impacts, right-of-way costs, permit and agency costs (including BNSF and private utilities), preliminary and final engineering, construction engineering, and construction contingencies. Right -of -Way Costs — The Consultant shall provide a Project Funding Estimate (PFE) for each alignment proposal. The PFE shall include anticipated acquisition values, relocation benefits, title/escrow fees, City of Edmonds SS4-2S77-823 Edmonds Street Waterfront Connector 11 November 2017 Scope of Work Packet Pg. 341 8.3.c SCOPE OF WORK (continued) environmental expenditures, demolition costs, and all consultant cost related to real estate including negotiations, appraisal, title, and environmental. Through this exercise, Tierra will also provide a list of properties that could be of concern for the Project, the acquisition or relocation associated with these properties may be cost prohibitive or we may have information regarding the community significance of the property. Assumptions Assumptions for this task include: • The previous conceptual design process will be the base starting point for the alternatives analysis. • Permanent and temporary construction property easement, plan review, construction management, flagging, signals, temporary construction crossing, potential railroad delay costs will be included. Deliverables Deliverables for this task include: • Draft Conceptual Basis of Design Technical Report. • Design Charrette meeting summaries with documented decisions and action items • Draft and Final Conceptual Bridge Type, Size, and Location Technical Memorandum. • Alternative Design Layouts (Alignments and Sections) to support alternatives screening. • Draft and Final Alternatives Analyses Report (combined with Bridge Type, Size and Location Technical Memorandum). TASK 6.0 - ARCHITECTURAL COLLABORATION (VIA) The Consultant shall provide architectural services to complete the project as defined in this scope. The architectural participation and work includes the following: • Attend kick-off meeting: Meet -greet City staff to review project goals and objectives, scope, schedule, and budget. • Attend initial site visit: Consultant team and City attend site tour to overview challenges and opportunities. • Attend design work sessions: Meet with City for two charrette sessions on design direction. • Attend design progress meetings: Meet monthly with City Project Manager on progress of design. Coordinate design with other disciplines. • Participate in pre -design — site investigation: City will provide access to appropriate documents for Consultant's review and use. Consultant to conduct high level contextual and urban design analysis and review site for design constraints. Comprehensive analysis inclusive of existing and future development and transportation plans. Involvement in establishing design criteria, project goals, and parameters including: ■ Bridge width — emergency vehicle criteria/LOS. City of Edmonds 554-2577-823 Edmonds Street Waterfront Connector 12 November 2017 Scope of Work Packet Pg. 342 8.3.c SCOPE OF WORK (continued) ■ Bridge elements; seating, lighting, etc. • Participate in schematic options design: Alignment analysis: ■ Study of optimal 'fit' within larger corridor. ■ Examine various alignment options. Bridge concept studies: ■ Examine options based on design criteria, City and stakeholder comments, and outreach comments/surveys. ■ Develop up to six feasible bridge options for consideration. Options will be illustrated in plan, section, examples, and a hand drawing over context photo ■ Develop two bridge alternatives in 3D model form. • TS&L Preliminary Design: Produce two design alternatives • Attend public outreach sessions — (architectural): Attend two open house events Meeting One (Site response diagrams) —generate conceptual site response diagrams in hand sketch format Meeting Two (Two Conceptual Alternatives) — Prepare a conceptual rendering for each of the two design alternatives • Participate in preliminary design of preferred alternative: Develop preferred design to an approximate 20% level Draft architectural drawings; including seating areas, handrails, and lighting elements. Prepare preliminary bridge lighting concept (no specifications except for as needed for understanding materials selected). Respond to City's and outside agencies' comments. Assumptions Assumptions for this task include: • The bridge structures or connections will not impact the existing park buildings. Deliverables Deliverables for this task include: • Six feasible bridge options for consideration. Options will be illustrated in plan, section, examples, and a hand drawing over context photo • Conceptual level 3D computer models studying variations of the various structural systems for the bridge for two alternatives • Public outreach materials including: Open House One: ■ This is a simple meeting to extend the previous public outreach process by refreshing attendees on the goals of the project. ■ VIA to provide diagrammatic site response sketches - options. ■ Bridge element precedents; overlooks, seating, throw barrier, etc. City of Edmonds 554-2577-823 Edmonds Street Waterfront Connector 13 November 2017 Scope of Work Packet Pg. 343 8.3.c SCOPE OF WORK (continued) y Open House Two: ■ 2x conceptually rendered bridge alternatives TASK 7.0 — Urban Design/ Park Integration (VIA) The Consultant shall develop options at Sunset Avenue North and Brackett's Landing Park that integrate the bridge landing into the surrounding pedestrian pathways and landscape. Assumptions Assumptions for this task include: • The bridge connections will not impact the existing park buildings. Deliverables Deliverables for this task include: • Draft Park Site Plan. • Final Park Site Plan. TASK 8.0 — ART COLLABORATION Facilitate the integration of art and related creative processes into the overall design of the bridge architecture, approaches, site integration, cultural and interpretive way finding. Participation in the relevant public and stakeholder outreach development and programs. • Sculptural Place Making • Environment • Public Access to Nature • Cultural Destination • Discovery and Way Finding • Community Engagement • Concept Development • Art Systems for Integration TASK 9.0 — GEOTECHNICAL ENGINEERING/INPUT FOR ALTERNATIVES EVALUATION The purpose of this task is to provide screening level geotechnical engineering guidance in support of the City's evaluation of design alternatives for connecting Edmonds Street to the waterfront, and selection of a preferred alternative. • Collect and review existing geotechnical information. • Provide team with concept interpretation of site geology and geotechnical challenges. • Participate in discussions at one workshop/meeting with project team to develop and screen two alternatives. City of Edmonds 554-2577-823 Edmonds Street Waterfront Connector 14 November 2017 Scope of Work Packet Pg. 344 8.3.c SCOPE OF WORK (continued) Prepare technical memo presenting preferred bridge foundation type, and concept level geotechnical engineering guidance for south approach ground improvement and stability, and north abutment and north abutment slope stability. Assumptions • No subsurface explorations will be performed. • Existing geotechnical information in possession of the City of Edmonds will be provided to us. • Geotechnical information for existing WSDOT Edmonds Ferry terminal are readily available from WSDOT • One in -person meeting with team in Seattle or Edmonds. Deliverables Memo Input to Parametrix on geotechnical considerations including feasible foundation types for alternatives screening evaluation TASK 10 - ENVIRONMENTAL EVALUATION FOR ALTERNATIVES SCREENING The purpose of this task is to provide environmental analyses in support of the City's evaluation of design alternatives for connecting Edmonds Street to the waterfront, and selection of a preferred alternative. To meet this objective, environmental analyses will be focused on disciplines for which (1) there are important distinctions between alternatives that could inform the decision; (2) the public and stakeholders have expressed interest or concern; and (3) due diligence is appropriate to ensure there are not any fatal flaws. The environmental screening will address two alternatives. The disciplines included in this task are parks and recreation resources, shoreline and aquatic habitat and functions, visual quality, cultural resources, and transportation. The level of analysis for each discipline will be appropriate to inform decision -making. For most disciplines, detailed analyses will be deferred until after the preferred alternative is selected. Task 10.1 — Park and Recreation Resources The Consultant shall define existing conditions in Brackett's Landing by: • Working with the City's park director to identify the funding sources for the park acquisition and the associated conditions that may apply. Obtain copies. Reviewing the use of and circulation through Brackett's Landing, based on interviews with the City's park staff and park users. • Evaluating the condition of existing improvements in Brackett's Landing, based on field observations and the results of interviews with the City's park staff. The Consultant shall work with the design team to develop alternatives that enhance park use and minimize construction impacts. The Consultant shall document the potential impacts and identified mitigation measures for each alternative in a brief technical memorandum. City of Edmonds SS4-2S77-823 Edmonds Street Waterfront Connector 15 November 2017 Scope of Work Packet Pg. 345 8.3.c SCOPE OF WORK (continued) Deliverables Deliverables for this task include: • Draft and final technical memorandum, submitted electronically. Task 10.2 — Shoreline and Aquatic Habitat and Functions The Consultant shall confer with staff at agencies that have resource management and environmental permitting authority. Topics of discussion will include (1) standards and guidelines for the protection of habitat and ecosystem functions in shoreline and aquatic areas, (2) key issues that will drive effects analyses and decision making, (3) site -specific information about key habitats and species that may be affected, and (4) requirements and opportunities for mitigating unavoidable adverse effects of the project. The goal of these conversations will be to identify design elements and options that may influence permitting decisions, as well as possible conflicts between management objectives of different agencies. This information in turn will inform development and evaluation of design alternatives. In -person and/or teleconference meetings will be held with staff from the following agencies: • U.S. Fish and Wildlife Service and National Marine Fisheries Services, concerning species and habitats protected under the Endangered Species Act (staff from the lead federal action agency may need to lead these meetings). • U.S. Army Corps of Engineers, concerning permitting under Section 404 of the Clean Water Act and Section 10 of the Rivers and Harbors Act. • Washington Department of Ecology, concerning certification under Section 401 of the Clean Water Act. • Washington Department of Fish and Wildlife, concerning requirements for the protection of fish and shellfish, and their habitats (i.e., to support issuance of a Hydraulic Project Approval), as well as requirements for compliance with the management objectives for the Brackett's Landing Marine Protected Area. • The City of Edmonds, concerning compliance with the City's Shoreline Master Program, as well as elements of the Edmonds City Code (e.g., ECC 5.32.110) that address the Brackett's Landing Shoreline Sanctuary. Based on the results of these conversations, the Consultant shall develop criteria for evaluating the environmental effects and permitting challenges of the various design alternatives. Using existing information about habitats and species known or expected to be present at the project site, the Consultant will qualitatively rate the design alternatives based on those criteria. Assumptions Assumptions for this task include: Evaluation of environmental effects will be based on existing information and will not require field survey for specific habitats or species. • One in -person meeting with permitting agencies is scoped and budgeted under other tasks. This task assumes one additional in -person meeting and three phone conversations. City of Edmonds 554-2577-823 Edmonds Street Waterfront Connector 16 November 2017 Scope of Work Packet Pg. 346 8.3.c SCOPE OF WORK (continued) Deliverables Deliverables for this task include • Draft and final technical memorandum, submitted electronically. Task 10.3 — Visual Quality The purpose of this task is (1) to inform the design process with a consideration of visual quality and the consideration of opportunities to enhance project views and (2) to evaluate visual resource impacts of alternatives in support of compliance with the State Environmental Policy Act (SEPA) and the National Environmental Policy Act (NEPA). Methodologies for evaluating visual quality impacts typically vary with the level of NEPA documentation required. Because the level of documentation will be uncertain through alternatives analyses, the Consultant shall anticipate the possible need for more extensive review and documentation and include the required baseline work to complete a full FHWA visual resource analysis appropriate to a NEPA Environmental Assessment. The level of effort is assumed to be for an abbreviated study per the FHWA methodology, however anticipating the potential for additional effort to coordinate with public outreach. This task includes: • Field review to identify potential visual impacts. • Selection of typical viewpoints for evaluation. • Coordination with design team to provide feedback on potential impacts, minimization, and enhancement opportunities. • Coordination with design team on the preparation of project visualizations for use in public outreach process. • Preparation of public involvement tools and participation in public workshops to support public evaluation of design options. • Preparation of draft and final summary memos documenting visual impact analyses and outcomes. Assumptions Assumptions for this task include: • Inventory and public involvement work to support visual resources analysis will be consistent with the current FHWA visual impacts analysis methodology • Public involvement activities will be incorporated into the outreach activities proposed for the overall project, rather than as separate activities • Scope to cover potential expansion of the visual resources analysis to support an EA is covered under a separate task (Optional Services) • Preparation of display boards for public workshop(s) and other outreach opportunities are scoped under the public involvement task Deliverables Deliverables for this task include: City of Edmonds 554-2577-823 Edmonds Street Waterfront Connector 17 November 2017 Scope of Work Packet Pg. 347 8.3.c SCOPE OF WORK (continued) • Draft and final technical memorandum, submitted electronically Task 10.4 — Cultural Resources The Consultant shall conduct a records search using the DAHP Washington Information System for Architectural and Archaeological Records Data (WISAARD) website to determine the presence or absence of cultural resource studies and recorded cultural resources. The Consultant shall conduct additional background research in its cultural resource reference library and other online resources. Information obtained from these repositories will help to establish the context for potential resources in the vicinity. Assumptions Assumptions for this task include: The Section 106 process will be required due to federal funding but deferred until a preferred alternative is selected. • Because the Area of Potential Effects (APE) for the project has not been defined or approved by WSDOT and the Department of Archaeology and Historic Preservation (DAHP), the Consultant shall assume a study area that includes Brackett's Landing Park, the aquatic area 200 feet waterward of Mean Higher High adjacent to the park, and the area within 200 feet of the railroad crossing and east approach on Sunset Avenue. Deliverables Deliverables for this task include: • Draft and final technical memorandum, submitted electronically. Task 10.5 —Transportation The Consultant shall evaluate design alternatives based on the manner in which routine non -motorized use of the crossing interacts with periodic emergency access of the crossing. The focus of the evaluation will likely be on width of the structure and refuges/overlooks where people can step out of the way of emergency vehicles. Assumptions Assumptions for this task include: Motor vehicle traffic will not be studied during environmental evaluation of the alternatives because it is not likely to be distinctive between alternatives. Deliverables Deliverables for this task include: • Draft and final technical memorandum, submitted electronically. City of Edmonds SS4-2S77-823 Edmonds Street Waterfront Connector 18 November 2017 Scope of Work Packet Pg. 348 8.3.c SCOPE OF WORK (continued) TASK 11 —ALTERNATIVES EVALUATION AND SCREENING The Consultant, along with input from the project stakeholder team, will develop first level and second level screening criteria based on the project purpose and need and performance criteria. The consultant shall analyze and evaluate the options and alternatives and support the screening process. This analysis supports both the NEPA and the practical design analysis processes. The outcome of this process will be the preferred alternative. Deliverables Deliverables for this task include: • Draft and final first level and second level evaluation/ screening criteria. • Draft and final alternatives analysis documentation, including the preferred alternative recommendation Assumptions Assumptions for this task include: • The City shall provide a consolidated single file for the comments 12 — PRELIMINARY ENGINEERING FOR THE PREFERRED ALTERNATIVE The Consultant will advance the conceptual design of the preferred alternative to a design level sufficient for the environmental documentation using the WSDOT design manual; AASHTO's A Policy on Geometric Design of Highways and Streets, 6th Edition (2011); and City of Edmonds Design standards. The preliminary design and plans will be informed by the basis of design documentation; the structural type, size, and location documentation; the stormwater design and analysis; and the environmental mitigation measures as detailed in other areas of this scope of work. A detailed preliminary design estimate of construction will be developed, which will include an electronic Excel workbook utilizing the City's standard format. An estimate calculation notebook will be developed as a backup to the electronic estimate workbook. Task 12.1 — Basis of Design Update The Consultant shall provide a final basis of design based on the draft basis of design that supported the alternatives analysis. This final Basis of Design supports the preliminary and final design of the preferred alternative. This document will provide the final design decisions necessary to support construction bid documents. Task 12.2 — Stormwater Concept Design (Tetra Tech) The Consultant will evaluate the permanent stormwater control requirements for the project, based on the evolving concept design. The Consultant will prepare a conceptual stormwater design to define the extent of stormwater components. City of Edmonds 554-2577-823 Edmonds Street Waterfront Connector 19 November 2017 Scope of Work Packet Pg. 349 8.3.c SCOPE OF WORK (continued) Deliverables Deliverables for this task include: • Stormwater Concept Design Task 12.3 — Utilities Relocation during Construction (Tetra Tech) The Consultant will review utility and railroad records, mapping, and survey delineations of existing identifiable utilities across the project site. Field reconnaissance will be performed to confirm or supplement surface evidence of utilities noted in the survey. The Consultant will prepare a conceptual utilities maintenance and relocation plan that is coordinated with the anticipated scope and progress of construction for the Connector. Areas of primary concern are within Sunset Avenue, near the restrooms in the park, and communication and signal utilities along the BNSF corridor. Preliminary design plans will be prepared identifying the scope of measures needed during construction to relocate and protect in -place utilities. Deliverables Deliverables for this task include: • Utilities maintenance and relocation plan. Task 12.4 — Geotechnical Analysis for Preferred Alternative The purpose of this task is to perform preliminary geotechnical engineering analysis for the preferred alternative Subsurface explorations would be conducted in the park to inform axial and lateral capacity for the preferred bridge foundation type and ground improvement and embankment foundation design for the south abutment/approach. Stability analyses would be performed for the north abutment. The Consultant shall conduct geotechnical investigations to support the design alternatives analysis, including • Geologic mapping of slope above BNSF tracks. • Prepare Geotechnical Investigation Plan (GIP) Describe exploration program, show exploration location, and discuss access development and site restoration. • Conduct explorations (railroad access and flagging coordination needed): Near one potential shaft location (estimated 100 feet boring depth). Near south abutment (estimated 60 feet boring depth). Install two vibrating wire piezometers (VWPs) in the borings to measure groundwater pressure ■ Take manual readings of the VWPs on two occasions. Laboratory testing, including testing soil samples for contaminants. ■ Perform index, water content, and grain size distribution tests on selected samples. City of Edmonds 554-2577-823 Edmonds Street Waterfront Connector 20 November 2017 Scope of Work Packet Pg. 350 8.3.c SCOPE OF WORK (continued) ■ Perform testing of blended drill cuttings obtained from shallow depth in the borings for contaminants for the purpose of disposal of the cuttings. • Develop code -based seismic design parameters and response spectra. • Evaluate liquefaction potential. • Identify feasible ground improvement methods. • Provide preliminary recommendations for north abutment configuration. Perform stability evaluation for slope above BNSF tracks at north abutment. Develop preliminary stability improvement measures for north abutment area. • Develop preliminary recommendations for south approach embankment. Provide preliminary recommendations for ground improvement depth and lateral extent. • Provide preliminary recommendations for drilled shaft axial and lateral resistance. • Prepare preliminary Geotechnical Recommendations Report presenting: Geotechnical exploration, groundwater, and laboratory data Site geology discussion. Seismic design parameters. Liquefaction analyses results. South abutment/approach embankment ground improvement type and lateral and vertical extent. North abutment slope stability and bearing capacity analyses results, foundation recommendations, slope stability improvement measures, and erosion reduction measures. Drilled shaft axial resistance recommendations. Drilled shaft L-pile parameters for lateral resistance. Assumptions Assumptions for this task include: • Attend one in -person meetings with project team in Seattle or Edmonds. • Explorations will be completed within the park prior to advancing geotechnical engineering effort. • Access and permits necessary to perform explorations in the park and on the upland beach area will be obtained and provided to Shannon & Wilson by others. • Subsurface explorations will not be required on BNSF right-of-way. BNSF flagger arrangements and flaggers required for Shannon & Wilson to perform the work will be secured by others. • A maximum of two mud -rotary borings will be performed for preliminary engineering. • Borings will be completed in three consecutive work days. City of Edmonds SS4-2S77-823 Edmonds Street Waterfront Connector 21 November 2017 Scope of Work Packet Pg. 351 8.3.c SCOPE OF WORK (continued) • Vibrating wire piezometer groundwater pressure measurements will be taken twice, once about 1 week after installation, a second time at least 1 month later. • Right of entry for Shannon & Wilson personnel to access and conduct geologic reconnaissance of the slope above BNSF tracks will be secured by others. • Slope reconnaissance will be performed under BNSF flagger protection. BNSF flagger arrangements and flaggers required for Shannon & Wilson to perform the slope reconnaissance will be secured by others. • The south abutment/approach will consist of an embankment. • Foundations along the bridge and for the north abutment will be drilled shafts. • Site -specific response spectrum is not required. • No pavement design recommendations are required. • Contaminated soil or groundwater will not be encountered. • The north abutment will be founded on drilled shafts embedded in the slope. • The slope at the north abutment meets stability requirements (with regard to protecting the new bridge abutment). The configuration of the slope at the north abutment will not be significantly modified from its current condition, except as necessary to construct a shaft -supported abutment. • Analyses or preliminary engineering for a soldier pile (or similar) retaining wall or soil nail slope stabilization alternative, should they be considered, will not be performed. Deliverables Deliverables for this task include: • Geotechnical Investigation Plan, submitted electronically • 30% Geotechnical Recommendations Report (draft and final), submitted electronically Task 12.5 — Design Plans and Estimates The Consultant shall develop and consolidate preliminary design plans with engineer's estimate for the preferred alternative The plans list includes: • Horizontal Alignment and Vertical Profile of the crossing and approach structures • Right -of -Way and Survey Control Plans. • Site Preparation Plans • TESC Plans and Details • Roadway plans (beach side): y Roadway Sections Roadway Drainage City of Edmonds SS4-2S77-823 Edmonds Street Waterfront Connector 22 November 2017 Scope of Work L0 U m c c 0 U c 0 L It m r r m m L N c 0 E w Packet Pg. 352 8.3.c SCOPE OF WORK (continued) • Bridge and Wall Plans to include: Span layouts. Bridge deck and overlay material, thickness. Girder type and typical sections Column size and shape. Foundation size and type. Sidewalk, barrier, railing, etc. Bridge illumination Bridge abutment, wall plans and details. • Architectural plans (Via). • Wall plans and details. • Sunset Avenue slope stabilization. • Mixing zone/parking lot plans and details (Via). • Construction access and staging plans. • Utilities relocation and protection plans (Tt). • Sunset Avenue intersection improvements: • Beach mitigation plans. • Maintenance of traffic plans (including railroads). • Ground improvement plans (if required). • Landscaping plans and details. The construction cost estimate includes: • Conceptual level quantity take -off. • Unit cost study. • Right-of-way. Develop a preliminary construction schedule to a sufficient level of detail that illustrates the staging of the project. Assumptions Assumptions for this task include: • No specifications will be prepared. The City shall provide review comments in a single consolidated file City of Edmonds SS4-2S77-823 Edmonds Street Waterfront Connector 23 November 2017 Scope of Work L 0 U m c c 0 U r c 0 m m m L N c 0 E w Packet Pg. 353 8.3.c SCOPE OF WORK (continued) Deliverables Deliverables for this task include: • Preliminary Design Plans • Response to comments on design plans. • Preliminary design level construction cost estimates. • Draft and final Design Memorandum • Response to comments on Design Memorandum. • Draft construction schedule. TASK 13 — ENVIRONMENTAL DOCUMENTATION Environmental documentation is intended to address compliance with the National Environmental Policy Act (NEPA), the State Environmental Policy Act (SEPA), Section 7 of the Endangered Species Act (ESA), Section 106 of the National Historic Preservation Act, Section 4(f) of the U.S. Department of Transportation Act, and Section 6(f) of the U.S. Land and Water Conservation Fund Act. This scope of work also assumes that the preliminary design phase will include the development of an application for a Shoreline Substantial Development Permit. Task 13.1 — Verification of Requirements Upon selection of the Preferred Alternative, the Consultant shall coordinate with the City to confirm lead agency status. For the purpose of the environmental scope of work, it is assumed that the project will benefit from federal transportation funding and that the federal lead agency will be the Federal Highway Administration (FHWA). Then the Consultant shall develop a brief technical memorandum with an overview of the key environmental elements and recommendations regarding the appropriate level of documentation under NEPA, SEPA, ESA, Section 106, Section 4(f), and Section 6(f) for consideration by the City of Edmonds, WSDOT, and FHWA. Assumptions Assumptions for this task include: • The level of documentation will be as described in the scope that follows for each of the above areas. • The project will not require the location of permanent structures waterward of Mean Higher High Water, will not require construction activities waterward of Mean Higher High Water, and thus will not directly affect aquatic habitat. The project will require the location of permanent structures landward of Mean Higher High within the shoreline area. Deliverables Deliverables for this task include: • Draft and final technical memorandum, submitted electronically. City of Edmonds SS4-2S77-823 Edmonds Street Waterfront Connector 24 November 2017 Scope of Work Packet Pg. 354 8.3.c SCOPE OF WORK (continued) Task 13.2 — Documented Categorical Exclusion To comply with NEPA, this scope of work assumes that a Documented Categorical Exclusion (DCE) will suffice. It is assumed that the City will adopt NEPA to comply with SEPA and issue a Mitigated Determination of Nonsignificance. The Consultant shall incorporate the analyses conducted during alternative screening pertaining to ecological resources, visual quality, and hazardous waste in support of the preferred alternative described in the DCE. The results of the analyses will be submitted in draft and final reports. Detailed analyses regarding endangered species are covered under Task 13.3; cultural resources in Task 13.4; and Section 4(f)/6(f) resources in Task 13.5 These analyses will focus on the impacts that may result from the Preferred Alternative. The work will culminate with the preparation of a NEPA Categorical Exclusion Documentation Form. Ecological Resources Analysis The Consultant shall incorporate the ecological resources analysis completed during alternative screening that will include a brief description of existing habitat conditions and will identify species (including species that require special consideration under federal, state, or local regulations) that are known or expected to use habitats in the study area. The effects analyses for all ecosystem resources will describe the potential impacts of the Preferred Alternative and will assess the potential for significant impacts. A discussion of potential mitigation requirements for local, state, and federal permitting will be included. City project staff will conduct one review of the draft report for technical accuracy. Parametrix will make revisions in response to those reviewers' comments before submitting the deliverable to the appropriate reviewing agency Visual Quality Analysis The Consultant shall summarize the results of the visual quality analysis conducted during alternative screening, focusing on the impacts of the Preferred Alternative. Hazardous Materials Analysis The Consultant shall review the hazardous material layer of the WSDOT GIS Workbench and Washington State Department of Ecology Facility Site Atlas/ISIS database, and/or conduct an environmental regulatory database search. The database report will include a map depicting identified sites within 1/2 mile of the project area. Based on a more detailed look at the Preferred Alternative and potential methods of construction, the Consultant will evaluate the potential for the project to encounter hazardous materials. The findings will be documented in a technical memorandum. Categorical Exclusion Documentation Form The Consultant shall prepare a draft NEPA Categorical Exclusion Documentation Form. The form will rely on the findings of the discipline analyses completed as part of this scope of work, as well as the preliminary design of the Preferred Alternative. The City will review and the Consultant shall revise the form to address City comments. The City will be responsible for submitting the revised form to WSDOT. Assumptions Assumptions for this task include: • The project will not require the location of permanent structures waterward of Mean Higher High, will not require construction activity waterward of Mean Higher High and thus will not directly affect aquatic City of Edmonds 554-2577-823 Edmonds Street Waterfront Connector 25 November 2017 Scope of Work Packet Pg. 355 8.3.c SCOPE OF WORK (continued) habitat. The project will require the location of permanent structures landward of Mean Higher High within the shoreline area. • No hazardous material sites will be identified that require additional investigations. Deliverables Deliverables for this task include: • Draft and final ecological resources analysis report, submitted electronically. Draft and final technical memorandums pertaining to visual quality and hazardous materials, submitted electronically. • Draft and final NEPA Categorical Exclusion Form. Task 13.3 — Endangered Species Act The Consultant shall prepare a Biological Assessment (BA) to support compliance with ESA Section 7. The Biological Assessment will be prepared in accordance with the scope and quality requirements in the WSDOT Advanced Training Manual for Biological Assessment Preparation for Transportation Projects —Version 2017 and using WSDOT's Biological Assessment template. The analysis of potential project effects will be based on the preliminary design. The Consultant shall conduct a site visit and gather and synthesize existing information on pertinent environmental conditions in the project action area, including the distribution and timing of listed or proposed species. No surveys to document the presence or absence of individual species or to delineate specific habitats will be performed for this analysis. Assumptions Assumptions for this task include: • The project will not require the location of permanent structures waterward of Mean Higher High and thus will not directly affect aquatic habitat. The project will require the location of permanent structures landward of Mean Higher High within the shoreline area. • The effects determination for ESA -listed species and critical habitat will be "not likely to adversely affect," and formal consultation with U.S. Fish and Wildlife Service and/or National Marine Fisheries Service (Services) will not be necessary. • The primary topics of analysis in the BA will be construction -related disturbance, temporary increases in sedimentation and turbidity, removal of shoreline riparian vegetation, and shading of riparian and aquatic habitats. • No additional analysis will be requested by the Services after the final BA has been submitted. Deliverables Deliverables for this task include • Draft and final BA, submitted electronically. City of Edmonds 554-2577-823 Edmonds Street Waterfront Connector 26 November 2017 Scope of Work Packet Pg. 356 8.3.c SCOPE OF WORK (continued) Task 13.4 — National Historic Preservation Act Section 106 The Consultant will support compliance with Section 106 of the National Historic Preservation Act by providing the following services: Define Area of Project Effects (APE) - The Consultant will assist in defining the APE based on the preliminary design of the preferred alternative and prepare a work plan. An aerial map and topographic map of the APE will be included. The Consultant will also assist in drafting formal Section 106 consultation letters on behalf of WSDOT if requested. In keeping with WSDOT's procedures, the City will be responsible for submitting the map to WSDOT and Department of Archaeology and Historic Preservation (DAHP). This APE is subject to change depending upon refinement of the project design, and approval of WSDOT and DAHP. Refine Background Research - The Consultant will refine documentation results from background research developed during alternative screening to focus on the preferred alternative. Monitor Geotechnical Explorations — The Consultant will monitor geotechnical explorations in Task 12.4 to identify any subsurface cultural resources and obtain information about subsurface conditions that will guide placement of shovel and auger probes. Locate Utilities - Once the APE has been approved, and prior to archaeological fieldwork, the Consultant will arrange for utility locates to meet the requirements of Washington's new Underground Utilities regulations (RCW 19.122). This requires obtaining a locate survey for any type of excavation on public and private property that will exceed 12 inches in depth. Conduct Archaeological Inventory —The Consultant's archaeologists will conduct a surface and, where feasible, subsurface inventory of the APE. Field methods will be consistent with DAHP guidelines. Surface survey would be conducted along pedestrian transects in the upland and, as tides allow, in the aquatic area. Archaeological or historic resources identified in the surface survey will be photodocumented, described, and left in place. Subsurface testing, where feasible, would be conducted using manually excavated shovel and/or auger probes screened through %-inch mesh. Any subsurface archaeological resources identified will be photodocumented, described, and left in place. Any artifacts recovered during screening will be returned to their respective probes following documentation and not collected. Prepare Cultural Resources Technical Report - The Consultant will prepare a Cultural Resources Technical Report summarizing the results of the project. The report will reflect professional standards for format and content as expressed in DAHP guidelines. The Consultant will submit a draft of the report in PDF format to Parametrix for comment. The Consultant will make revisions to the draft report in response to those comments and will submit a revised draft for submittal to the City. Once the City has commented on the report, the Consultant will make any necessary revisions and submit an electronic version of the final report for submittal to WSDOT and DAHP. The report will include: • A description of the project and applicable laws and regulations • A summary of the results of the background literature and records research • The methods used during the fieldwork and the result, • A description of any cultural resources found • An evaluation of architectural resources over 45 years of age City of Edmonds SS4-2S77-823 Edmonds Street Waterfront Connector 27 November 2017 Scope of Work Packet Pg. 357 8.3.c SCOPE OF WORK (continued) • A summary assessment of potential effects to any identified historically significant resources and extent to which the proposed project may affect the resource • Recommendations for completion of any additional cultural resources compliance obligations stemming from the results of our study, • A summary of project procedures that should be followed in the event of an unanticipated discovery of buried cultural materials or human remains during construction The report will include such tables, maps, photographs, and other graphics as are needed to depict the scope of the study and results. Forms for any recorded resources will be included in an appendix to the report. Assumptions • This scope does not include impact mitigation regarding archaeological or historic sites. • This scope assumes that no meetings with clients and/or stakeholders will be required. • This scope assumes that project proponents will arrange Right Of Entry for CRC to conduct field investigations. • This scope assumes that CRC's current levels of insurance coverage are sufficient for this project. • Subsurface testing will not be conducted in BNSF right-of-way. • If human remains are found within the project area, all CRC field investigations will cease immediately, proper authorities will be notified and CRC will not resume field investigations until applicable state laws are addressed. Deliverables: • Draft Cultural Resources Technical Report provided as PDF. • Final Cultural Resources Technical Report provided as PDF. Task 13.5 — Section 4(f)/Section 6(f) The Consultant shall prepare a Programmatic Evaluation form as a Transportation Project That Has a Net Benefit to a Section 4(f) Property. As part of that evaluation, an alternatives analysis is required. The Consultant shall summarize the design alternatives considered for connecting Edmonds Street to the waterfront. The Consultant shall prepare a brief Technical Memorandum that describes how the proposed project is consistent with the intended purpose for acquiring the lands under the Land and Water Conservation Fund Act (LWCFA). Drafts of both documents will be submitted for concurrent review by the City of Edmonds, WSDOT, and FHWA Final documents will address comments received. City of Edmonds SS4-2S77-823 Edmonds Street Waterfront Connector 28 November 2017 Scope of Work Packet Pg. 358 8.3.c SCOPE OF WORK (continued) Assumptions Assumptions for this task include: • The project will benefit from federal transportation funding, triggering the need to comply with Section 4(f) of the U.S. Department of Transportation Act, due to potential impacts to North Brackett's Landing. • Through context -sensitive design, the project will qualify for a programmatic Section 4(f) evaluation as a Transportation Project That Has a Net Benefit to a Section 4(f) Property. The required alternatives analysis will summarize (1) the results of the previously prepared Access Study, and (2) the design alternatives screening completed for this location. No new alternatives analysis will be prepared. • As noted in the Section 106 task description above, the project will not affect properties containing significant cultural resources, triggering additional review under Section 4(f). • The project will be at least partially located on lands acquired with LWCFA grant funds. • The National Park Service or Washington Recreation and Conservation Office (RCO) will determine that the project does not represent a conversion of the recreational use of the Section 6(f) property. Thus no replacement property will be required. • If Brackett's Landing was acquired with any other RCO grants, the project will not represent a conversion of the intended purpose of the acquisition. Deliverables Deliverables for this task include: • Draft and final Section 4(f) Programmatic Evaluation, submitted electronically. • Draft and final technical memorandum addressing Section 6(f), submitted electronically. TASK 14 — FUNDING The Consultant will assist the City to identify, assess, and apply for external funding for the design and construction phases of the project. The Consultant will coordinate with and supplement the related efforts by the City's staff, elected officials, and lobbyists. Task 14.1 — Funding Strategy Known funding targets include USDOT's INFRA grant program, several federal programs administered by the PSRC, and WSDOT. The Consultant will research potential additional outside funding sources and identify target grants, potential amounts, relevance to the project needs, application schedules and requirements, and relative likelihood of success in obtaining funds. Planning activities will include on-line research, direct outreach to funding agencies, and coordination with the City. The Consultant will prepare a funding strategy memorandum documenting a prioritized set of funding targets with corresponding schedules of activities before, during, and after funding application windows. City of Edmonds 554-2577-823 Edmonds Street Waterfront Connector 29 November 2017 Scope of Work Packet Pg. 359 8.3.c SCOPE OF WORK (continued) Task 14.2 — Grant Applications The Consultant will assist the City in preparing an application for fiscal year 2018 (FY18) grant funding under the United States Department of Transportation (USDOT) INFRA program. The application will be prepared requesting funding for design and construction phases to implement the Edmonds Street Waterfront Connector. The Consultant will lead the development of the grant application and supporting documentation for submittal to USDOT, coordinating with the Project Team and City staff in defining the scope of the funding request, and preparing the supporting benefit -cost analysis (BCA). The Consultant will assist the City in preparing one additional grant applications, to be selected from the targets identified in the funding strategy memorandum. Deliverables Deliverables for this task include: • One draft and one final funding strategy memorandum. • Periodic reports on funding agency contacts. • INFRA grant application. • Two additional grant applications. TASK 15 — MANAGEMENT RESERVE The Consultant will Provide additional services as requested by the City, but are currently not identified or separately budgeted in the tasks above. City of Edmonds SS4-2S77-823 Edmonds Street Waterfront Connector 30 November 2017 Scope of Work Packet Pg. 360 8.4 City Council Agenda Item Meeting Date: 11/14/2017 Edmonds Driftwood Players Lease at Wade James Theater Staff Lead: Phil Williams Department: Public Works & Utilities Preparer: Royce Napolitino Background/History The City of Edmonds holds a Lease with Edmonds Driftwood Players for the occupancy of 950 Main St, otherwise known as Wade James Theater. The Edmonds Driftwood Players is a volunteer -based, 501 (c) 3, non-profit community theater. As one of the oldest community theaters in Washington State, Edmonds Driftwood Players is celebrating more than 58 years of entertaining audiences in Edmonds. Staff Recommendation Staff recommends the Lease be approved and authorized, as to form & content, after review by the City's legal department and approval by the Lessee (Driftwood Players, Inc.). The terms of the lease being 5 years with an option to extend an additional 5 years upon request from the Lessee. Narrative The Lease document attached lays out the agreement between the City of Edmonds & Edmonds Driftwood Players. It includes: Contract Terms, Rights & Arrangements of Occupancy, Costs & Insurances, Maintenance & Custodial Services, Liabilities & Limitations, as well as the specifics of the contract language. Attachments: Edmonds Driftwood Players 2017 Lease Packet Pg. 361 8.4.a MUNICIPAL LEASE AND LEASE BACK THIS LEASE AND LEASE BACK ("Lease") is made this day of c 2017, by and between the City of Edmonds, a Washington municipal corporation (hereinafter "CITY"), and the Edmonds Driftwood Players, Inc., Edmonds, Washington (hereinafter "LESSEE"). WITNESSETH: 1. Description. The CITY, for and in consideration of the covenants and agreements hereinafter contained, hereby demises, lets and leases unto the LESSEE, and the LESSEE for and in consideration of the rentals hereinafter provided and the covenants and agreements hereinafter contained, hereby demises, lets and leases back unto the CITY the premises described in Exhibit "A" attached hereto and by this reference incorporated herein as if set forth in full (hereinafter referred to as the "Premises"). 2. Term of Lease. The lease by the CITY to the LESSEE, and the lease by the LESSEE back to the CITY, shall be for a term of five (5) years, commencing on the 1 ' day of November 2017 and terminating on the 31 1 day of October, 2022. This Lease may be renewed for successive five (5) year terms thereafter upon mutual agreement of the parties. A written request for a five (5) year renewal shall be made by the LESSEE on or before July 31 st of the last year of the current term. In the event that a donation or grant anticipated by the LESSEE requires a longer Lease term, the LESSEE will bring this circumstance to the attention of the CITY, and the CITY will take such circumstance into account at that time, rather than at the end of the current Lease term, to determine if an extension of the Lease term will be granted. Any renewal or extension of the Lease term must be accomplished in writing with the same formalities required of the execution of this Lease. 3. CITY's Fight of Occupancy. The CITY shall have the prior right to occupy of any or all of the Premises upon payment of rent to LESSEE, which rental shall not exceed prevailing rates for comparable space. In the event CITY desires to exercise its prior right of occupancy, it shall give LESSEE ninety (90) days' written notice. Subject to the notice provided, the right of the CITY's occupancy shall prevail over all others. Packet Pg. 362 8.4.a 4. LESSEE's Right of Occupancy. During any time that all or any portion of the Premises is not required for occupancy by the CITY, the LESSEE may use and/or rent the unneeded portion to suitable tenants approved by the CITY. 5. Schedule of Occupancy. The Department of Parks and Recreation of the City of Edmonds shall maintain a schedule of occupancy for the Premises. The CITY and the LESSEE shall send a copy of all notices of occupancy to said Department of Parks and Recreation, which shall maintain a calendar of occupancy taken from said written notices, and shall maintain the notices in a chronological file. 6. Rental Fees. During any time that all or any portion of the Premises is not required for occupancy by the CITY, the LESSEE may use the Premises rent-free. And during such times as the CITY is not occupying the Premises, the LESSEE may rent the unneeded portion to suitable persons or organizations approved by the CITY for rental fees agreed to by the LESSEE and the CITY. For the purpose of determining reasonable rental fees, the LESSEE and the CITY may agree by an exchange of letters from time to time regarding a schedule of rental fees. 7. Hold Harmless. The LESSEE shall defend, indemnify, and hold harmless the CITY, its officers, officials, employees and volunteers from and against any and all claims, suits, actions, or liabilities for injury or death of any person, or for loss or damage to property, which arises out of the LESSEE's use of the Premises, or from the conduct of the LESSEE's business, or from any activity, work or thing done, permitted, or suffered by the LESSEE in or about the Premises, except only such injury or damage as shall have been occasioned by the sole negligence of the CITY. It is further specifically and expressly understood that the indemnification provided herein constitutes the LESSEE's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated and agreed to by the LESSEE and the CITY. The provisions of this section shall survive the expiration or termination of this Lease. 8. Insurance. A. Insurance Term. The LESSEE shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property that may arise from or in connection with the LESSEE's operation and use of the leased Premises. B. No Limitation. The LESSEE's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the LESSEE to the coverage Packet Pg. 363 8.4.a provided by such insurance, or otherwise limit the CITY's recourse to any remedy available at law or in equity. C. Minimum Scope of Insurance. The LESSEE shall obtain insurance of the types and coverage described below: i. Commercial General Liability insurance shall be at least as broad as Insurance Services Office (ISO) occurrence form CG 00 01 and shall cover premises and contractual liability. The CITY shall be named as additional an insured on LESSEE's Commercial General Liability insurance policy using ISO Additional Insured -Managers or Lessors of Premises Form CG 20 11 or a substitute endorsement providing at least as broad coverage. ii. Property insurance shall be written on an all risk basis. D. Minimum Amounts of Insurance. The LESSEE shall maintain the following insurance limits: i. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. ii. Property insurance shall be written covering the full value of the LESSEE's property and improvements with no coinsurance provisions. E. Other Insurance Provisions. The LESSEE's Commercial General Liability insurance policy or policies are to contain, or be endorsed to contain that they shall be primary insurance as respect the CITY. Any insurance, self-insurance, or self - insured pool coverage maintained by the CITY shall be excess of the LESSEE's insurance and shall not contribute with it. F. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. G. Verification of Coveraje. The LESSEE shall furnish the CITY with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the LESSEE. H. 'Waiver of Subrogation. The LESSEE and the CITY hereby release and discharge each other from all claims, losses and liabilities arising from or caused by Packet Pg. 364 8.4.a any hazard covered by property insurance on or in connection with the Premises. This release shall apply only to the extent that such claim, loss or liability is covered by insurance. I. CITY's Property Insurance. The CITY shall purchase and maintain during the term of the Lease all-risk property insurance covering the Premises for full replacement value of the building thereon without any coinsurance provisions. J. Notice of Cancellation. The LESSEE shall provide the CITY with written notice of any policy cancellation within two business days of its receipt of such notice. K. Failure to Maintain Insurance. Failure on the part of the LESSEE to maintain the insurance as required shall constitute a material breach of the Lease, upon which the CITY may, after giving five business days notice to the LESSEE to correct the breach, terminate the Lease or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the CITY on demand. L. CITY Full Availability of LESSEE Limits. If the LESSEE maintains higher insurance limits than the minimums shown above, the CITY shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the LESSEE, irrespective of whether such limits maintained by the LESSEE are greater than those required by this Lease or whether any certificate of insurance furnished to the CITY evidences limits of liability lower than those maintained by the LESSEE. 9. Liens and Encumbrances Prohibited. At no time shall the LESSEE, or its permittees or sub -tenants, cause or allow to be caused any encumbrances or liens against the Premises. In the event that any encumbrances or liens do attach thereto, the CITY shall have the right at any time to satisfy the same and notify the LESSEE in writing that this Lease shall be immediately terminated. In the event this Lease is terminated as set forth in this provision, all other provisions relating to this Lease as to expiration shall be applicable as if the Lease had terminated for the reason of expiration of time. 10. Maintenance and Custodial Services. The LESSEE shall provide at its expense reasonable maintenance and custodial services to the satisfaction of the CITY and commensurate with CITY standards for the CITY municipal systems. Such maintenance and custodial services include, but are not limited to [the following/the list Packet Pg. 365 8.4.a set forth in Exhibit `B" attached hereto and incorporated herein by this reference]: [Include detailed list here, or if extensive, in an Exhibit `B"]. 11. Limitation of Liability of CITY. The CITY shall not be liable for any damages or liabilities occasioned by the failure to keep the Premises in repair and shall not be liable for any damage done or occasioned by plumbing, electrical wiring fixtures, gas, water, steam or other pipes or sewage or the bursting or leaking thereof, nor for damages occasioned by water, snow or ice being upon or coming through the roof, doors or other parts of the building on the Premises, save and except by reason of the negligence of the CITY, its employees, permittees, or subtenants. 12. Alterations and Repairs by LESSEE. The LESSEE shall at its own expense make such alterations and repairs to the Premises as may be required for the purposes of its use and occupancy; provided, however, that any substantial change in the floor plan or structural alterations must be approved by the CITY in writing. It shall be the duty of the LESSEE to maintain the Premises in a good and habitable state of repairs and the same shall be done at the expense of the LESSEE. In the event that the Premises are in need of repair and the same is not repaired by the LESSEE, the CITY may notify the LESSEE in writing that the same must be accomplished within sixty (60) days. In the event that the repair or repairs are not perfected within that time period, the CITY may thereafter notify the LESSEE in writing that this Lease has terminated and the same shall be terminated with the same provisions as if the Lease had expired by reason of time. 13. Destruction of Premises. In the event that the Premises or the building thereon is totally destroyed by fire or other casualty, the LESSEE may, at its option, terminate this Lease, or it may rebuild the building situated on the Premises. In the event of a partial destruction of said building by fire or other casualty, the LESSEE may, at its option, terminate this Lease or rebuild or repair the building situated on the Premises. Further, in the event of destruction or partial destruction by fire or other casualty, neither the CITY nor the LESSEE shall claim damages, one from the other, irrespective of negligence. 14. Public Place. Notwithstanding the exclusivity of occupancy granted from time to time by the terms of this Lease, the Premises shall be considered a public place insofar as CITY ordinances are applicable to public places. It is further understood that the Premises, including the building thereon, shall at all times be open for inspection and search by duly authorized personnel working on behalf of the CITY, including but not limited to fire, police, building officials, and water and sewer personnel. Packet Pg. 366 8.4.a 15. Asssignment. This Lease shall not be assignable in any respect whatsoever by the LESSEE or by the CITY. 16. Notices. All notices required by the terms of this Lease, or notices of breaches thereof, shall be sent by certified or registered mail to the City of Edmonds at 121 5th Avenue North, Edmonds, Washington 98020 and all such notices to the LESSEE shall be sent by registered or certified mail and addressed to the Edmonds Driftwood Players, Inc. at P.O. Box 385, Edmonds, Washington 98020. Delivery of all notices shall be conclusively presumed to be effective upon such posting in the United States mail, postage prepaid. 17. Utilities. All utilities shall be paid by the LESSEE, including but not limited to water, sewer, heat, electricity, telephone and internet services. In the event said payments are not kept current, the CITY shall have the right to pay the same and declare this Lease terminated. In this event, the CITY shall notify the LESSEE in writing that this Lease shall be immediately terminated. In the event this Lease is terminated as set forth in this provision, all other provisions relating to this Lease as to expiration shall be applicable as if the Lease had terminated for the reason of expiration of time. 18. Costs and Attorneys Fees. In the event of a failure of either of the parties to perform any obligation created by this Lease, the defaulting party agrees to pay all damages and costs necessarily incurred by the injured party, including reasonable costs and attorneys' fees. 19. Expiration of Lease. Upon the expiration of this Lease, all buildings and improvements on the Premises shall become the property of the CITY and shall be subject to no encumbrances or liens whatsoever. Upon expiration, the LESSEE shall quit and surrender the Premises without demand or further notice and leave the same in a neat and clean condition, and shall deliver all keys belonging to the Premises to the CITY. 20. Termination of Lease. Termination shall operate to discharge all obligations that are executory by either party on or after the effective date of termination, but any right of a party based upon performance or breach of this Lease prior to the effective date of termination shall survive. Any portion of this Lease not terminated shall remain in full force and effect as if no termination were made. Other than the other reasons for termination noted elsewhere in this Lease, the Lease may be terminated in whole or in part: Packet Pg. 367 8.4.a (a) If the LESSEE fails to comply with the terms and conditions of this Lease, and the CITY deems the continuation of the Lease may be substantially detrimental to the CITY'S interests, the CITY shall notify the LESSEE of the termination, the reasons thereof, and the effective date. (b) By the mutual written agreement of the CITY and the LESSEE, the agreement to terminate shall include the conditions of termination, effective date and in the case of termination in part, the portion to be terminated. It may also include an option for the LESSEE to cure the conditions of termination prior to a specific date before the effective date of termination. Upon termination, the LESSEE shall quit and surrender the Premises without demand or further notice and leave the same in a neat and clean condition, and shall deliver all keys belonging to the Premises to the CITY. (c) In the event that, during the term of this Lease, the CITY determines that it is in the best interests of its citizens to develop or redevelop any of the leased Premises in a way that would preclude the LESSEE's use of the Premises as contemplated herein, the CITY shall provide the LESSEE with One Hundred Eighty (180) days' notice of termination of this Lease. Upon termination, LESSEE shall quit and surrender the Premises without demand or further notice and leave the same in a neat and clean condition, and shall deliver all keys belonging to the Premises to the CITY. 21. Removal of LESSEE's PropertX. In the event of any entry in, or taking possession of, the leased Premises upon expiration or termination of this Lease, the CITY shall have the right, but not the obligation, to remove from the leased Premises all personal property located therein, and may place the same in storage in a public warehouse at the expense and risk of the owners thereof. 22. Non -Waiver of Breach: The failure of a party to insist upon strict performance of any of the covenants and agreements of this Lease, or to exercise any option herein conferred in any one or more instances, shall not be construed to be a waiver or relinquishment of any such provision, or any other covenants or agreements, but the same shall be and remain in full force and effect. 23. Modification. Modification or amendment of the terms and conditions of this Lease shall only be made in writing, signed by both parties. 24. Complete Agreement: This Lease is the complete expression of the agreement of the parties to the terms and conditions hereof. Any oral or written representations or understandings not expressly incorporated herein are excluded. Packet Pg. 368 8.4.a 25. Severability. If a court of competent jurisdiction holds any part, term, or provision of this Lease to be illegal or invalid, in whole or in part, the validity of the remaining provisions shall not be affected, and the parties' rights and obligations shall be construed and enforced as if the Lease did not contain the particular invalid provision. 26. Jurisdiction. This Lease has been made and shall be construed as having been made and delivered under the laws of the State of Washington. Any action at law, suit in equity, or judicial proceeding arising hereunder shall be instituted and maintained only in any of the courts of competent jurisdiction of Snohomish County, Washington. EXECUTED this day of , 2017. LESSOR: CITOF EDMONDS P-0 David O. Earling, Mayor ATTEST/AUTHENTICATED: catt Passey, City Cle APPROVED AS TO FORM: Office of the City Attorney PLAYERS, INC. p�iDrFrF Packet Pg. 369 8.4.a STATE OF WASHINGTON ) )ss COUNTY OF ) On this '�. day of 2017, before me, the undersigned, a Notary Public in and for e TSate o Washington, duly commissioned and sworn, person lly ppeared to me known to be the AfAI� of the corporatio that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation. WITNESS my hand and official seal hereto affixed the day and year first above written. i �L NOTARY PUBLIC + My commission expi _Z Gil Z ]��'XPIRRGERS Notary Pnbile State of Washington KEITH ALBERT GEHRIG MY COMMISSION EXPIRES May 05, 2019 Packet Pg. 370 8.4.a Exhibit A Real Property Description The property known as the Wade James Theater, located at 950 Main St., Edmonds, Washington 98020, which is more particularly described in the records of Snohomish County as follows: Property Description CITY OF EDMONDS BLK 068 D-00 - LOTS 6 THRU 34 INCL Property Category Land and Improvements ;Status Active, Locally Assessed 'Tax Code Area 00210 Use Code 721 Entertainment Assembly Inc. Theaters) Unit of Measure Acre(s) .Size (gross) 12.9 Packet Pg. 371 8.4.a Exhibit B Maintenance and Custodial Services Lessee responsibilities: Lessee is responsible for the cleaning and maintenance of the following: All interior and exterior property custodial services, including but not limited to floor and carpet cleaning and maintenance, trash and recycling, and walkway cleaning and clearing (snow); All interior finishes and surfaces; All interior and exterior building lighting and electrical service (except lighting in parking lot); All building HVAC-R; Building water and plumbing systems (including BAT testing) and fixtures (excluding under stage pump); Exterior finishes, including painting and regular cleaning; (City will provide color and paint as needed) Exterior windows; Locks, security and/or fire system maintenance and testing; and Building structural repair due to program specific damage (doors, windows, siding, etc.). City Facilities and Parks, Streets responsibilities: City will have the following maintenance responsibilities: All landscaping services (to be performed seasonally by the City of Edmonds Parks and Recreation Department) including but not limited to: parking lot blowing as required (Fall); grass mowing; drainage trenching at building and parking lot; flower bed maintenance; tree trimming; and removal of designated dangerous trees; Supplying paint for exterior body and trim of building on an as needed basis; Roof cleaning and gutter cleaning annually; Parking lot de-icing as needed (Streets); Parking lot maintenance, including lot striping and sink hole and asphalt repairs (Streets); and Building structural repair due to normal use and aging (doors, roof, windows, siding, etc.). Packet Pg. 372 8.5 City Council Agenda Item Meeting Date: 11/14/2017 Authorize Mayor to sign a Supplemental Agreement with BergerABAM for the Fishing Pier Rehabilitation Project Staff Lead: Rob English Department: Engineering Preparer: Katie MacCaul Background/History On October 18, 2016, the City Council approved a Supplemental Agreement with BergerABAM for $13,600. On July 19, 2016, City Council approved a Supplemental Agreement with Berger ABAM for $40,500. On October 1, 2015, City Council approved a Supplemental Agreement with Berger ABAM for $99,900. On October 30, 2014, City Council approved a Professional Services Agreement with Berger ABAM for $128,600. Staff Recommendation Forward the item to the consent agenda for approval at the November 21, 2017, City Council meeting. Narrative Staff is recommending a Supplemental Agreement with BergerABAM for $20,139 to extend construction support services for the Fishing Pier Rehabilitation Project. The extension of construction support services is necessary because most of the concrete center joint repairs performed by the contractor failed the bond strength pull -off tests. The contractor has proposed epoxy injection to remedy the concrete joint repairs. The City has secured an additional $100,000 from the Washington State Department of Fish & Wildlife (WDFW) for this project. The services performed under this supplemental agreement will be paid by the WDFW funding. Attachments Scope of Work / Fee Estimate Attachments: 2017 BergerABAM - Fishing Pier Rehab Construction Sup Amendment 4 - Revi... Professional Services Supplemental Agreement #4 - Berger ABAM Packet Pg. 373 8.5.a Exhibit A - Edmonds Fishing Pier Rehabilitation Construction Support BergerABAM Amendment No. 4 Page 1 of 1 31 October 2017 SCOPE OF WORK BergerABAM will continue construction period support past the assumed completion of late September to an assumed completion by 12 January 2018. This support was described in the BergerABAM proposal to the City dated 24 September 2015, 6 July 2016 Construction Support Supplement No. 2 proposal, and the 9 September 2016 Construction Supplement No. 3 proposal (incorrectly stated as No. 2 in that letter title). Efforts estimated herein are also based on the assumption that the contractor will take a proactive approach to executing the work. The following additional assumptions were used to determine the fee. • A kickoff meeting to discuss methods for completing the rework, which two people from BergerABAM will attend. Four site visits; please note that for one site visit, we have assumed two people from BergerABAM will be required. Office support (including requests for information, a submittal package, and possible resubmittal of that submittal) over the 12-week period. This also includes limited support from Tinnea and Associates, as requested by the City, for items regarding corrosion protection. SCHEDULE BergerABAM will continue work as currently performed, which includes site visits, additional field inspection support, and additional office support. FEE BergerABAM proposes to perform this additional work on a time -and -materials basis using the rates defined in the attachment. Based on the assumptions stated above, our total additional time -and -materials fee proposed is $20,139 (Twenty Thousand One Hundred Thirty Nine Dollars). BergerABAM assumes this work will be authorized as an amendment to BergerABAM's City of Edmonds Professional Services Agreement dated 30 October 2014 that was executed for the 2014 final design work. Packet Pg. 374 8.5.a EXHIBIT B - BERGERABAM FEE ESTIMATE FOR ADDITIONAL CONSTRUCTION SUPPORT NO. 4 City of Edmonds A 7� Fishing Pier Rehabilitation - Construction Support Services �J BererA13AI1► BergerABAM Date: 31 October 2017 �/ iE Labor Sr Project Manager Project Manager Project Engineer Const Technician Landscape Arch Mgr Landscape Designer CAD Operator Administrative Assistant Project Coordinator Subtotals BA Labor (by task), O/H = Overhead = 168.30% Profit = 10% of (DSC + O/H) Branlund Sheesley Perry Mendenhall Gramling DSC = Direct Salary cost 86.27 43.27 39.59 38.53 32.14 Subconsultants, Rate = DSC+O/H+Profit"(DCS+O/H) $254.61 $127.70 $116.84 $113.71 $94.85 and Expenses Task - Additional Construction Support 1 Epoxy Injection Kickoff Mtg 6 6 $1,467 2 Site Visits (4 total) 8 8 32 $6,797 3 Office Support 4 16 16 $4,931 4 Contract Administration 1 2 2 $700 Subtotal: 13 32 54 2 Total Hours - BergerABAM: 13 32 54 2 Subtotal - BA Labor: $3,310 $4,086 $6,309 $190 $13,896 Management Reserve (per City) $5,000 Subtotal Reserve: $ 5,000 Subconsultants Tinnea & Associates Time and Materials not to exceed (as requested) $1,000 Subtotal Subconsultants: $ 1,000 BA Expenses Site Visits and Meetings 5 trip(s) @ 90 mles per round trip @ $ 0.540 per mile = $ 243 Subtotal BA Expenses: $ 243 TOTAL FEE PROPOSAL Subtota BA Lab Tasks y C O C N E Q $13,89 c O ip r.+ N C O U cv z a� L $20,1 2 a Date: 10/31/2017 Packet Pg. 375 8.5.b Supplemental Agreement 4 No. car r.��.ti�o +% CITY OF EDMONDS DAVE EARLING 121 ST" AVENUE NORTH - EDMONDS, WA 98020 - 425-771-0220 - FAX 425-872-5750 MAYOR Website: www.edmondswa.gov i VSEi r8190 iqa� PUBLIC WORKS DEPARTMENT Engineering Division SUPPLEMENTAL AGREEMENT 4 TO PROFESSIONAL SERVICES AGREEMENT Edmonds Fishing Pier Rehabilitation Project WHEREAS, the City of Edmonds, Washington, hereinafter referred to as the "City", and BergerABAM, hereinafter referred to as the "Consultant", entered into an underlying agreement for design, engineering and consulting services with respect to a project known as Edmonds Fishing Pier Rehabilitation Project, dated October 30, 2014; and WHEREAS, extended construction support services have been identified; NOW, THEREFORE, In consideration of mutual benefits occurring, it is agreed by and between the parties thereto as follows: 1. The underlying Agreement of October 30, 2014 between the parties, incorporated by this reference as fully as if herein set forth, is amended in, but only in, the following respects: 1.1 Scope of Work. The Scope of Work set forth in the underlying agreement shall be amended to include the additional services and material necessary to accomplish the stated objectives as outlined in the attached Exhibit A incorporated by this reference as fully as if herein set forth. 1.2 The $128,600 amount set forth in paragraph 2A of the underlying Agreement and stated as an amount which shall not be exceeded, and which was increased by $99,900 by the Supplemental Agreement No. 1, and which was increased by $40,500 by the Supplemental Agreement No. 2, and which was increased by $13,600 by the Supplemental Agreement No. 3, is hereby amended to include an additional not to exceed amount of $20,139 for the additional scope of work identified in Exhibit A to this supplemental agreement. As a result of this supplemental agreement, the total contract amount is increased to a new total not - to -exceed amount of $302,739 ($128,600, plus $99,900, plus $40,500, plus $13,600, plus $20,139). 1.3 Exhibit B to the underlying agreement consisting of the rate and cost reimbursement schedule is hereby amended to include the form set forth on the attached Exhibit B to this addendum, incorporated by this reference as fully as if herein set forth. 2. In all other respects, the underlying agreement between the parties shall remain in full force and effect, amended as set forth herein, but only as set forth herein. Packet Pg. 376 8.5.b Supplemental Agreement 4 No. CITY OF EDMONDS f 121 5T" AVENUE NORTH - EDMONDS, WA 98020 - 425-771-0220 - FAX 425-672-5750 Website: www.edmondswa.gov i� PUBLIC WORKS DEPARTMENT Engineering Division DONE this day of , 20 CITY OF EDMONDS Bv: Mayor David O. Earling ATTEST/AUTHENTICATE: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney CONSULTANT NAME By: _ Title: DAVE EARLING MAYOR Packet Pg. 377 8.5.b STATE OF WASHINGTON ) )ss COUNTY OF ) On this day of , 20 , before me, the under -signed, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared , to me known to be the of the corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation. WITNESS my hand and official seal hereto affixed the day and year first above written NOTARY PUBLIC My commission expires: Packet Pg. 378 9.1 City Council Agenda Item Meeting Date: 11/14/2017 Write-off of Accounts Receivable Staff Lead: Dave Turley Department: Administrative Services Preparer: Dave Turley Background/History Periodically we need to write off old accounts receivable that have been deemed to be uncollectible. Staff Recommendation Approve write-offs and move to next week's consent agenda. Narrative This is to give Council members the opportunity to review and approve the write-off of accounts receivable. Attachments: Receivables Write Off Request Packet Pg. 379 9.1.a Invoice Number Date Customer Amount Explanation Civil Violation Fines per code John & enforcement. Per City Attorney in Eletheria 2010, we are not to send to RGP-90044 12/15/2009 Avgoustiou $500.00 collections. Chateau Additional charge for street cut repair, RGP-110024 6/10/2011 Construction $85.50 per Public Works. Originally invoiced North Sky Communications October 19, 2007. Work subcontracted to Murillos Cable Murillos Cable Contractors — billed to Murillos on RWP-80012 5/5/2008 Contractor $1,770.02 May 5, 2008. Jim Tarte CFO RGP-150032 7/28/2015 $6,318.43 PIERS Member Contribution. Q Packet Pg. 380 10.1 City Council Agenda Item Meeting Date: 11/14/2017 SNOCOM-SNOPAC Consolidation Staff Lead: Al Compaan Department: Police Services Preparer: Al Compaan Background/History Most recent Council action regarding SNOCOM-SNOPAC consolidation was on August 15, 2017 with a presentation given to Council on the proposed consolidation. During this same meeting, Council unanimously approved a resolution expressing intent to ratify an interlocal agreement with a consolidated agency, now designated as Snohomish County 911. Staff Recommendation Review by PSP Committee and then place on November 21, 2017 Regular Meeting Agenda for review and approval of ordinance authorizing the Mayor to sign the Interlocal Agreement with Edmonds as a Principal member of Snohomish County 911. Narrative On October 12, 2017, the SNOCOM and SNOPAC Boards took action and unanimously approved the consolidation of the two 911 agencies and creation of a single agency named Snohomish County 911. The newly consolidated agency will start up on January 1, 2018, and Edmonds will be designated as a Principal member. Principals are co -owners of the new agency and have a vote in appointing Board members. As such, Edmonds will participate in the caucus of mid -size Snohomish County cities for selection of a voting Board member, as well as selection of a non -voting Board member. Rationale for consolidation is based on 1) improvement of 911 service delivery by eliminating the need to transfer 40,000 to 50,000 911 calls per year between the two existing agencies; 2) expected realization of efficiencies where a fully -integrated 911 operation will require less staff than two separate operations; 3) the two existing agencies already operate on identical, integrated software platforms, simplifying the process of consolidation; and 4) enhanced resiliency in operations with the existing SNOCOM facility maintained as a back-up location when operations are fully integrated into SNOPAC's current location. The attachments with this Council Agenda Memo contain extensive detail regarding the consolidation. Both of Edmonds' present SNOCOM Board Members (Council President Tom Mesaros and Chief of Police Al Compaan) strongly endorse moving forward with consolidation. Edmonds City Attorney Jeff Taraday has been involved with the legal review process on the Interlocal Agreement, and a legal team from various SNOCOM and SNOPAC member agencies has similarly been involved. The attorneys have all approved as to form the legal documents. Packet Pg. 381 10.1 Attachments: 1-Cover Letter 20171025 2-Sample Ordinance approving ILA and Articles SNOCOM 3-Briefing Memo - Principals 4-Snohomish County 911--Final Articles of Consolidation 2017 5-Snohomish County 911-Final Plan of Consolidation-2017 6-Snohomish County 911-Final Interlocal Agreement (with signature blocks) 2017 ('gj164n427y') 7-Attachment A of ILA Packet Pg. 382 10.1.a October 25, 2017 From Terry Peterson, Executive Director of SNOCOM Hello — The SNOCOM and SNOPAC Boards took action on October 12 to unanimously approve the consolidation of the two agencies and creation of a single emergency communications agency named Snohomish County 911. Similar to the organizational structure of SNOCOM and SNOPAC, Snohomish County 911 will be composed of its member agencies that are parties to an interlocal agreement. Both Boards are recommending that all their respective member agencies become parties to the Interlocal Agreement that governs Snohomish County 911. Attached you will find materials to support consideration by your jurisdiction's legislative body of the Interlocal Agreement to govern Snohomish County 911. This information and all enclosures will be delivered to vour aeencv. The newly consolidated Snohomish County 911 will start up on January 1, 2018. If your jurisdiction is a provider of police and/or Fire/EMS services, it qualifies to become a Principal member of Snohomish County 911. To avoid a latecomer charge on dispatch services, your jurisdiction should take action to approve the Interlocal Agreement before the end of 2017. Cities or towns that contract for policing services (Cities of Darrington, Gold Bar, Granite Falls, Index, Snohomish, Stanwood and Sultan) qualify as Associate Agencies under the Interlocal Agreement. Approval and signing of the Interlocal Agreement by these agencies is optional but does provide some benefits (see attached briefing memo). The supporting materials attached/enclosed include: 1. A sample form of resolution/ordinance approving the Interlocal Agreement and related Plan of Consolidation as well as the 2018 assessment for your agency. This document needs to be tailored to match your local agency practice, and will be different depending on whether your jurisdiction seeks to be a Principal member of Snohomish County 911 or an Associate Agency. If your jurisdiction qualifies as a Principal but prefers not to sign onto the ILA and instead purchase services from Snohomish County 911, there will be a 6% premium on subscriber contracts assessments. Your agency should not sign the ILA and should instead communicate a request in writing to either Terry Peterson, Executive Director of SNOCOM, or Kurt Mills, Executive Director of SNOPAC, for a subscriber contract for dispatch services to be prepared for your jurisdiction. 2. A briefing memo. This document outlines the major points of the transaction and the rationale for consolidation. There are several attachments to this, including: a. The Interlocal Agreement b. The Plan of Consolidation c. The Articles of Consolidation Packet Pg. 383 10.1.a 3. A 14-slide PowerPoint presentation that may be useful in briefing your legislative body. Please note that members of the Joint Task Force on Consolidation, and Kurt Mills and Terry Peterson are available to support the presentations to your legislative bodies if that is of interest. Please call Kurt or Terry if you would like someone to attend the meeting. 4. Two execution copies of the Interlocal Agreement —keep one original for your records, and return the other to Brenda Froland at SNOPAC (see below). 5. A separate copy of Exhibit A to the Interlocal Agreement that should be completed and returned to Brenda. (Not necessary for Associate Agencies) Once your jurisdiction takes action with regard to the Interlocal Agreement, we need you to do four things: First, email Terry Peterson or Kurt Mills to let them know. Second, sign two (2) originals of the Interlocal Agreement at the appropriate signature block. The signature blocks are set up for the chief executive officers: Mayor, City Manager, or President of Board of Commissioners. Your agency attorney also needs to sign. Third, complete Exhibit A (again, Associate Agencies do not need to do this). Fourth, return an original executed copy of both the Interlocal Agreement and Exhibit A to: Attn: Brenda Froland SNOPAC 1121 S.E. Everett Mall Way, Suite 200 Everett, WA, 98208 If you have any questions about the documents, you can contact any of the following people: Kurt Mills, Executive Director, SNOPAC (kmills@snopac911.us / (425) 407-3907 Terry Peterson, Executive Director, SNOCOM (tpeterson@snocom.org / (425) 774-2S21 Karen Reed, Joint Task Force Facilitator (kreedconsult@comcast.net / (206) 932-5063 Deanna Gregory, Esq. Pacifica Law Group (deanna.gregorv@pacificalawgroup.com / (206) 245-1716 Packet Pg. 384 10.1.b Sample form of Ordinance/Resolution adopting theSnohomish County 911 ILA and approving 2018 assessment payment. [ORDINANCE/RESOLUTION] AN ORDINANCE OF THE [NAME OF LEGISLATIVE BODY] OF [NAME OF AGENCY] AUTHORIZING THE [CHIEF EXECUTIVE OFFICER] TO SIGN AN INTERLOCAL AGREEMENT CREATING SNOHOMISH COUNTY 911, A COUNTYWIDE CONSOLIDATED PUBLIC EMERGENCY COMMUNICATIONS AGENCY, AND AUTHORIZING OTHER RELATED ACTIONS WHEREAS, [Name of Jurisdiction] (the "[Jurisdiction]"), a [municipal corporation] formed under the laws of the State of Washington (the "State"), is authorized by State law to provide emergency communications services to assist with the dispatch of [police and/or fire/emergency management] personnel to respond to 911 calls and related services; and WHEREAS, [Jurisdiction] has for many years contracted with the Southwest Snohomish County Public Safety Communication Agency ("SNOCOM"), a municipal instrumentality of its members, jointly organized by such members as a nonprofit corporation under chapter 24.03 of the Revised Code of Washington ("RCW") as expressly authorized by RCW 39.34.030(3)(b)] for the provision of these emergency communications services; and WHEREAS, SNOCOM and SNOPAC have worked for over three years to investigate the feasibility of a consolidating the two agencies and, in the last year and a half the Boards of Directors of the two agencies have negotiated terms and conditions for such a consolidation; and WHEREAS, the Boards of Directors of SNOCOM and SNOPAC have determined that it is in the public interest to consolidate the two agencies in order to improve public safety and achieve economies of scale; and WHEREAS, the Boards of Directors of SNOCOM and SNOPAC have each approved (by at least two-thirds affirmative vote) a resolution authorizing the consolidation of SNOCOM and SNOPAC into a new countywide public safety dispatch agency to be known as Snohomish County 911, pursuant to a plan of consolidation as required by chapter 24.06 RCW (the "Plan of Consolidation"); and WHEREAS, under the Plan of Consolidation, on January 1, 2018 (the "Consolidation Effective Date"), SNOCOM and SNOPAC will become a single new corporation formed as a municipal instrumentality of its members pursuant to RCW 39.34.030 and organized as a nonprofit corporation under chapter 39.34 RCW as authorized by chapter 39.34 RCW, and SNOCOM and SNOPAC will cease to exist as separate legal entities; and WHEREAS, all agencies who are members of SNOCOM and SNOPAC may join Snohomish County 911, either as a full member and co-owner (a "Principal"), or as an associate agency (an "Associate Agency"), or alternatively may become a subscriber (a "Subscriber") of contract services; and Packet Pg. 385 10.1.b WHEREAS, Snohomish County 911 is created and will be governed by the terms of the Snohomish County Regional Public Safety Communications Agency Interlocal Agreement, including all exhibits thereto (the "Agreement") in the form of a governmental nonprofit corporation as authorized by chapter 39.34 RCW (the Interlocal Cooperation Act), and chapter 24.06 RCW (the Nonprofit Miscellaneous and Mutual Corporations Act); and WHEREAS, in 2018 emergency communications dispatch operations will remain largely as they are today, operating out of two existing facilities but under a new unified governance structure under the Agreement; and WHEREAS, [Jursidiction] meets the qualifications of a [Principal / Associate Agency] as further defined in the Agreement; and WHEREAS, the [Jurisdiction] has been provided forms of the Agreement, the Articles of Consolidation, the Plan of Consolidation, and other documents related to the consolidation of SNOCOM and SNOPAC in order to make the determinations set forth herein; and WHEREAS, the [Legislative body of the Jurisdiction] finds it is in the public interest of the citizens of [Jurisdiction] to become [a Principal/Associate Agency] of Snohomish County 911 and to approve other matters related thereto as set forth herein; NOW, THEREFORE, be it [resolved][ordained] by the [Legislative Body] of [Jurisdiction] as follows: [FOR PRINCIPALS]: Section 1. Approval of the Agreement; Execution. The [Jurisdiction] hereby approves the Agreement in substantially the form attached hereto as Exhibit A and incorporated herein by this reference, and elects to become a Principal of Snohomish County 911. The [Chief Executive Officer] is hereby authorized and directed to execute, on behalf of the [Jurisdiction], the Agreement, in form substantially similar to that attached as Exhibit A, and to take other steps as necessary and to execute any related documents in order that [Jurisdiction] may become a Princpal of Snohomish County 911. By execution of the Agreement, the [Jurisdiction] hereby approves the consolidation of SNOCOM and SNOPAC pursuant to the Plan of Consolidation. Section 2. Election of Services. [Jurisdiction] will request [police and/or fire/emergency management] dispatch services from Snohomish County 911 beginning January 1, 2018, and [Chief Executive Officer] is directed to accordingly complete and submit the certification of service form attached as Exhibit A to the Agreement. Section 3. Approval of Assessments. [Jurisdiction's] assessments payable to Snohomish County 911 in 2018 as set forth in Exhibit E to the Agreement are hereby approved and are [or will be] included within [Jurisdiction's 2018 budget.] [For Associate Agencies] Section 1. Approval of the Agreement; Execution. The [Jurisdiction] hereby approves the Agreement in substantially the form attached hereto as Exhibit A and incorporated herein by this reference, and elects to become an Associate Agency of Snohomish County 911. The [Chief Executive Officer] is hereby authorized and directed to execute, on behalf of the 2 - Packet Pg. 386 10.1.b [Jurisdiction], the Agreement, in form substantially similar to that attached as Exhibit A, and to take other steps as necessary and to execute any related documents in order that [Jurisdiction] may become an Associate Agency of Snohomish County 911. By execution of the Agreement, the [Jurisdiction] hereby approves the consolidation of SNOCOM and SNOPAC pursuant to the Plan of Consolidation. Passed by majority vote of the day of , 2017. Signed in authentication thereof this [insert appropriate signature blocks] [Legistliave Body] in open meeting this day of .12017. - 3 - Packet Pg. 387 10.1.c BRIEFING MEMO FOR USE BY ALL AGENCIES Dated 10.20.17 Subject: EMERGENCY COMMUNICATIONS DISPATCH SERVICES: APPROVING INTERLOCAL AGREEMENT CREATING "SNOHOMISH COUNTY 911" BY CONSOLIDATION OF SNOCOM AND SNOPAC Staff Contact: Policy Issue: Shall [Jurisdiction] agree to become a Principal member of a new regional emergency communications services agency, to be known as "Snohomish County 911", formed by consolidating SNOCOM and SNOPAC? Options: (1) Approve the [Ordinance/Resolution] to authorize and direct the [Chief Executive Officer] to sign the Interlocal Agreement creating a new regional emergency communications services agency. (2) Seek additional information from staff. (3) Do not become a Principal and member of the new agency, and instead seek to contract for these services from the agency on a shorter -term basis. (4) Do not become a member of the new agency and seek other service delivery options for dispatch of [as applicable: police, fire and emergency medical service] 9-1-1 calls. Recommendation and Rationale: Recommend approving the [Ordinance/Resolution] authorizing and directing the [Chief Executive Officer] to sign the Interlocal Agreement. SNOCOM' and SNOPAC' are both local government interlocal agencies formed in the 1970s to provide emergency call taking and dispatch services. The Interlocal Agreement consolidating SNOCOM and SNOPAC and creating a single combined regional agency for emergency communications is the culmination of over a year and a half of work by the SNOCOM and SNOPAC Boards. 1 SNOCOM (Southwest Snohomish County Public Safety Communications Agency) provides emergency communications services to seven cities and one regional fire authority in southwest Snohomish County. 2 SNOPAC (Snohomish County Police Staff and Auxiliary Services Center) provides emergency communications services to the majority of cities, towns and fire districts in Snohomish County as well as the County Sheriff's Department. Packet Pg. 388 10.1.c In October 2017, both Boards unanimously approved the consolidation of SNOCOM and SNOPAC into a new agency to be called "Snohomish County 911" ("New Agency"). Both Boards have approved the related Interlocal Agreement defining the governance and financing for the New Agency and recommend its approval by their respective member agencies. The New Agency will provide countywide emergency communications services (9-1-1 and other emergency call response and dispatch) to agencies who sign onto the Interlocal Agreement, and to "subscribers" who elect to contract for service with the New Agency. The New Agency will be established effective January 1, 2018, at which point SNOCOM and SNOPAC will cease to exist as separate legal entities. The New Agency will assume all the powers, rights and responsibilities of both SNOCOM and SNOPAC. The rationale for consolidation is to improve public safety service levels and capture economies of scale that will be realized from combining operations of SNOCOM and SNOPAC. • Consolidation will increase public safety by eliminating the need to transfer 40,000 to 50,000 9-1-1 calls each year --a problem created by the currently overlapping service territory of the two agencies. Today, each 9-1-1 call transferred results in over 20 seconds of delay in response time which can impact public safety and is far from ideal in terms of public service; the call -transfer process also ties up staff that could be working to answer other 9-1-1 calls. • A fully -integrated dispatch operation will require less staff than two separate operations. Consolidation is anticipated to save up to a million dollars a year once optimal agency size is met, as compared to current operations. Optimal agency size will be accomplished through natural attrition over the next 1-2 years --the Boards have both committed to a no -lay-off policy for this project. • The two agencies already operate on identical, integrated software platforms, which greatly simplifies the process of consolidation. • The existing SNOPAC facility is large enough to accommodate both operations for at least the next decade and will be remodeled in 2018 to accommodate SNOCOM staff and equipment. The existing SNOCOM facility will be maintained as a back-up location to maintain resiliency in the operations. More background and details on the project are provided below and in the attachments to this briefing memo. Approval of the [Ordinance/Resolution] at Attachment A will approve [Jurisdiction] to become a [Principal member/Associate Agency] of the New Agency and authorize the [Chief Executive Officer] to execute the associated Interlocal Agreement. Approval of the Ordinance will also approve the [Jurisdiction's] share of the 2018 budget for the New Agency. Packet Pg. 389 10.1.c Schedule: The schedule adopted by the Boards calls for each member agency of SNOCOM and SNOPAC to make a decision, by the end of calendar year 2017, whether to join the New Agency and become a party to the Interlocal Agreement. Fiscal Impact In 2018, [Jurisdiction's] fees will be consistent with the approved [as applicable: SNOCOM / SNOPAC] 2018 budget, which allocates to [Jurisdiction] a total annual assessment of based on the current [SNOCOM/SNOPAC] assessment formula. For each future budget, [Jurisdiction] will be asked to approve its share of the New Agency budget as part of the [Jurisdiction's] regular budget process. Beginning in 2019, a new assessment formula will be in place, discussed further below. The new assessment formula is based on combining aspects of the current SNOCOM and SNOPAC assessment formulas with the goal of implementing a cost allocation approach that accurately reflects the workload and cost imposed by each member agency on the regional dispatch operation. Background: Consolidation of the two agencies has been a topic of discussion for several years. The Interlocal Agreement reflects the deliberations of the SNOCOM and SNOPAC Boards over the past approximately eighteen months. Both Boards unanimously approved the consolidation of the two agencies on October 12, 2017. The consolidation project process has been lengthy and iterative. A "Joint Task Force" (JTF) composed of three members from each Board and two non -voting members from the SERS3 Board was tasked with developing recommendations for review and approval by the SNOCOM and SNOPAC Boards. At each step, the JTF brought forward recommended policies and options for consideration by the Boards, and then moved forward based on the Boards' direction. Membership of the SNOCOM and SNOPAC Boards and the JTF is set forth at Attachment B. The JTF and Boards have worked to make the process inclusive and transparent. All meeting agendas and materials of the JTF and related SNOCOM and SNOPAC Joint Board meeting packets have been posted online and are accessible to the public, member agencies and employees. The JTF has been supported in its work by the two Executive Directors, Terry Peterson of SNOCOM and Kurt Mills of SNOPAC, as well as an independent facilitator and 3 SERS is the Snohomish Emergency Radio System agency, which owns and operates the radio towers and related equipment to support the current 800 MHz emergency radio system used by SNOCOM, SNOPAC and local police and fire/EMS agencies. SERS members include the County and 10 other cities and the South Snohomish County Fire & Rescue RFA. Packet Pg. 390 10.1.c agency staff. Most member agencies of SNOCOM and SNOPAC have received individual briefings on the project in the last five months. Local online and print media have published several news articles about the effort. Employees and labor leaders at SNOCOM and SNOPAC have been kept in the loop with regular briefings. Employees were surveyed early in the process as to their ideas and concerns regarding consolidation, and employees were also polled to help select the name for the New Agency. Transitioning to the New Agency The Boards have adopted an operational plan to guide consolidation of SNOCOM and SNOPAC. In summary, the operational consolidation plan provides as follows: Employees: All employees will become employees of the New Agency on January 1 2018; their terms of employment will remain unchanged. A major task for the first year will be to negotiate a new unified collective bargaining agreement covering all unionized employees. Operations: For most of 2018, operations will continue essentially "as -is," in the two current locations. Facilities: In 2018, the SNOPAC facility will be remodeled to accommodate the SNOCOM staff and equipment. Costs of the remodel will be funded from New Agency reserves. The plan is for all employees to be operating from within a single primary location by January 2019. The current SNOCOM facility will continue to be leased from Mountlake Terrace for use as a "warm - back -up" facility in the event the SNOPAC facility becomes unavailable. The SNOPAC facility is large enough to accommodate expected growth of the new agency over at least the next decade. Equipment and Technology Systems: Since both SNOCOM and SNOPAC operate on the same software platforms, there is little in the way of technology or equipment adjustment. Funds currently held by SNOCOM and SNOPAC: At the end of 2017, funds on hand at SNOCOM and SNOPAC will be transferred to the New Agency. All funds held today in reserves at SNOCOM and SNOPAC will be placed into reserves of the New Agency. Paying for the cost of the consolidation: The costs of consolidation — legal, space remodeling, moving, etc. - will be paid for from reserve funds held by SNOCOM, SNOPAC and the New Agency. Overview of Terms of the Interlocal Agreement Once the major deal points had been agreed upon by the SNOCOM and SNOPAC Boards, the agencies engaged outside legal counsel, Deanna Gregory and Jay Reich of Pacifica Law Group, 4 Packet Pg. 391 10.1.c to assist with drafting the Interlocal Agreement and Articles of Consolidation. The Interlocal Agreement is reproduced in full at Attachment F. The related Articles of Consolidation and Plan of Consolidation (incorporating statutory requirements and reflecting the terms of the ILA) are reproduced at Attachment G and H. In approving the Interlocal Agreement, [Jurisdiction] is also approving the Plan of Consolidation. The key terms in the Interlocal Agreement are described below. Capitalized terms are defined in the Interlocal Agreement. 1. Consolidation of SNOCOM and SNOPAC into a new nonprofit corporation. Both SNOCOM and SNOPAC are interlocal agencies structured as nonprofit corporations. This structure will be replicated with the New Agency: SNOCOM and SNOPAC will be consolidated into a new nonprofit corporation under chapter 24.06 RCW. One benefit of the consolidation approach is that as a matter of law, the New Agency seamlessly acquires all the rights and obligations, contracts, properties and employees of its component agencies. 2. Effective Date. The Interlocal Agreement is dated to become effective as of January 1, 2018—this is the date that the New Agency will be created and SNOCOM and SNOPAC will cease to exist as separate legal entities. 3. Term of Agreement. The initial term of the Interlocal Agreement — during which time no Principal member can terminate its participation — is 6 years. Thereafter, the Agreement has a perpetual term. 4. Withdrawal. A Principal can withdraw from the Agreement by giving at least 18 months' advance notice (termination date coinciding with the last upon last day of the next budget year). The earliest termination date is the end of the initial 6 year term. 5. Services and Programs Offered by the new Agency. The main function of the New Agency is to provide Emergency Communications Service — essentially, 9-1-1 call taking and dispatch of police and fire/EMS response. All programs currently offered by SNOCOM and SNOPAC will be offered by the New Agency. a. SNOPAC offers some special services by separate agreement, such as a managed laptop program. These "Additional Services" are optional, and the cost of providing them is not included in the assessment formula charged to Principals. b. SNOCOM offers Enhanced Police Records Services to its police agencies. These services are not offered by SNOPAC.S SNOCOM members receiving this service 4 As opposed to dissolving the two existing agencies and creating a new one. S Most SNOPAC member police agencies purchase enhanced police records services from Snohomish County. Packet Pg. 392 10.1.c today will continue to receive the service through 2019. In 2019, the Board of the New Agency will decide how and whether to provide and charge for this service in 2020 and beyond. c. Over time, as technology and service expectations evolve, the New Agency may provide additional services integrally related to emergency communications dispatch. These "Ancillary Services" will be incorporated into the assessment formula for allocating costs to Principals. 6. Potential acquisition of SERS (owner/operator of the Snohomish County emergency public radio system). Upon a Supermajority Vote of the Board, the New Agency could choose to acquire SERS without re -opening the Agreement. The acquisition would also require the consent of the SERS board. 7. Members of the New Agency. There are two types of membership in the New Agency: Principals and Associate Agencies. In addition, agencies may contract for service from the new agency as Subscribers. a. "Principals" —are signatory to the Interlocal Agreement. Principals are co -owners of the New Agency and have a vote in appointing Board members. "Single Service Principals" are cities or towns that provide either police or fire/EMS service but not both, and receive the service which they do not Directly Provide from a Principal or Subscriber: these Single Service Principals participate in the selection of a voting Board member as well as in the selection of a non -voting Board member. b. "Associate Agencies" are local governments that do not Directly Provide police or fire/EMS services but instead purchase it via contract from another local government who is a Principal or Subscriber of the new agency. Signing the Interlocal Agreement is optional for these jurisdictions. Associate Agencies participate in selection of a non -voting Board member and are guaranteed acceptance as a Principal without a latecomer fee in the event they decide to Directly Provide police or fire/EMS service. Associate Agencies will pay a nominal annual fee, to be set each year by the Governing Board. c. "Subscribers" are agencies which Directly Provide police or fire/EMS service but choose not to sign the Interlocal Agreement and instead purchase service from the New Agency. If any agency provides notice that it wishes to be a Subscriber, a form of contract will be prepared for them; execution of any Subscriber contracts would occur in early 2018. A Subscriber that could have opted to be Principal will have a minimum of a 6% risk premium added to its annual user fees. See Attachment C for a summary of this membership structure. 8. Governance. With potentially over forty member agencies, it was necessary to develop a representative board structure. After months of deliberation, the SNOCOM and 11 Packet Pg. 393 10.1.c SNOPAC Boards agreed that the New Agency will be governed by a Board of fifteen (15) voting members plus one (1) non -voting member. Ten (10) voting members will be chosen by Principals that operate police agencies; five (5) voting members will be chosen by Principals with fire/EMS operations. This allocation of Board seats generally matches the workload imposed by the two disciplines and the revenues they will contribute to the New Agency. In addition: a. Each of the voting Board members has 1 vote. There is no weighted voting. b. Terms of office are two years. c. Board members are chosen through a caucus process, where similarly -sized police agencies, and similarly sized fire/EMS agencies meet together to appoint 1-3 representatives (number of representatives depends on the caucus). The rules for forming caucuses are slightly different for police agencies as compared to the process used for fire/EMS agencies. d. Police caucuses also have rules that require them to appoint a mix of lead operational staff and elected officials to the Board. Fire/EMS caucuses are not subject to this rule and may choose to appoint elected officials or lead operational staff to the Board. e. Associate Agencies and Single -Service Principals jointly select a single non- voting board member. f. Membership in caucuses is fluid —it will shift as population and New Agency membership shifts over time. g. A six (6) member Transition Board has been chosen by the SNOCOM and SNOPAC Boards — 3 members plus 1 alternate from each Board -- to oversee the New Agency for the first few weeks of 2018 until caucuses can be convened to select Board members. The Transition Board members are: Tom Mesaros, Councilmember, Edmonds President Ty Trenary, Snohomish County Sheriff, Vice President Bob Colinas, Mayor of Brier Pam Pruitt, Mayor of Mill Creek Steve Guptill, Asst. Fire Chief, FD 7 Rick Smith, Police Chief, Marysville George Hurst, Councilmember, Lynnwood (Alternate for SNOCOM appointees) Dan Templeman, Police Chief, Everett (Alternate for SNOPAC appointees) h. See Attachment D for diagrams of how the Board caucuses and membership would be structured if all current members in SNOCOM and SNOPAC eligible to be Principals become party to the Interlocal Agreement, and the Board was in place this year. 9. Annual Assembly. An Annual Assembly will be held each April, for all Principals, Subscribers and Associate Agencies to hear about New Agency accomplishments of the 7 Packet Pg. 394 10.1.c last year, major work items for the coming year and proposed budget policies for the next year. Every other year, the Annual Assembly will also host the caucuses at which the next slate of Board members is chosen. 10. Approval of Major Decisions by Governing Board. Major decisions will require a Supermajority Vote of the Board, defined as a vote securing affirmative votes of both: (1) not less than seventy percent (70%) of all Members of the Board present constituting a quorum and voting; and (2) not less than one Board Member representing a fire agency. a. The Board is allowed to amend operational and administrative terms of the Interlocal Agreement by Supermajority Vote. However, core structural provisions, for example, around governance, scope of agency authority and risk allocation cannot be changed by the Board: they require approval of all legislative bodies of all Principals. Any amendment of the Interlocal Agreement requires 30-days advance notice to all Principals. b. Among the other items requiring a Supermajority Vote are: i. Amendment to the Principals' Assessment formula; ii. Approval or Amendment of the bylaws; iii. Accepting a new Principal member of the Agency; iv. Approval of a budget that exceeds the prior approved budget by a percentage in excess of the most recently published Consumer Price Index — Urban for the Seattle/ Tacoma/Bremerton metropolitan area, June - June, calculated by the Federal Bureau of Labor Statistics, or its successor index, plus 4% v. A decision to acquire assets, equipment, real or personal property valued at over $500,000. vi. A decision to dissolve the agency, or to merge, consolidate or sell all or substantially all its assets. 11. Assessments and User Fees. Principals will pay according to an Assessment formula that is basically an amalgam of the current assessment formulas at SNOCOM and SNOPAC. The formula allocates costs to individual agencies based on three factors: (1) Calls for Service processed for each agency, (2) Population Served, and (3) Assessed Value. a. A hypothetical assessment run applying the proposed rate formula to a hypothetical 2017 consolidated agency budget was shared with the Boards in January 2017 and has been reviewed at several sessions with finance directors and other staff from interested agencies. b. The new assessment formula results are similar to assessments for most SNOPAC members; however, SNOCOM police agencies will see a sizeable reduction in their fees and the South Snohomish County Fire & Rescue RFA will see a sizeable increase in its fees. To address this, one-time "rate -smoothing" is proposed for 2019, where any Principals or Subscribers seeing more than a 9% reduction in fees will have their fees adjusted in order to fund a mitigation payment for any E3 Packet Pg. 395 10.1.c Principals and Subscribers with more than a 9% increase in fees. The contribution obligation and payment amounts are both capped. c. In 2018, Principals will pay assessments based on their current agency formulas from either SNOCOM or SNOPAC (as applicable). d. Transition/consolidation costs will be funded from reserves. e. The assessment formula is depicted at Attachment E. It is described in text at Exhibit C of the Interlocal Agreement. 12. Budgets. Each year, the Agency will adopt a budget for the following year by no later than September 15. The [Jurisdiction] will then be asked to approve its Assessment as part of it regular budget process. If [Jurisdiction] does not approve its Assessment, it may be converted to a Subscriber by action of the Board. The 2018 budget for the New Agency is basically the proposed 2018 SNOCOM and SNOPAC budgets combined. (See Exhibit D of Interlocal Agreement). Attachments: Attachment A: [Ordinance/Resolution] Authorizing [Jurisdiction] to enter into the Interlocal Agreement and execute the Articles of Consolidation. Attachment B: Members of SNOCOM Board, SNOPAC Board, and Joint Task Force Attachment C: New Agency membership structure Attachment D: Board structure -- caucuses and agency membership (based on 2016 population, assuming all agencies qualified to become Principals do so) Attachment E: Diagram of Principals Assessment Formula Attachment F: Interlocal Agreement Attachment G: Articles of Consolidation Attachment H: Plan of Consolidation E Packet Pg. 396 10.1.c Attachment B: Members of SNOCOM Board, SNOPAC Board, and Joint Task Force SNOPAC Board Members SNOPAC Alternate Board Members Steve Guptill, Fire District 7, Chair Darryl Neuhoff, Marysville Fire Dan Templeman, Everett Police James Lever, Everett Police, Vice -Chair Ty Trenary, SCSO Susy Johnson, SCSO Keith Rogers, Snohomish Police John Flood, SCSO Tim Key, Everett Fire Jim Nagle, Everett Fire Susan Neely, Snohomish County Brian Haseleu, Snohomish County Rick Smith, Marysville Police Jeff Goldman, Marysville Police Jonathan Ventura, Arlington Police Daniel Cone, Arlington Police John Dyer, Lake Stevens Police Ron Brooks, Lake Stevens Roy Waugh, Fire Commissioner, District 7 Paul Taylor, Fire Commissioner, District 22 Murray Gordon, Citizen -at -Large SNOCOM Board Members SNOCOM Alternate Members Jerry Smith, Mountlake Terrace Mayor, President Scott Hugill, Mountlake Terrace City Manager Bob Colinas, Brier Mayor, Vice -President Mike Catlett, Brier Police Chief Paula Swisher, Brier City Clerk Al Compaan, Edmonds Police Chief Don Anderson, Edmonds Asst. Police Chief Tom Mesaros, Edmonds Councilmember Jim Lawless, Edmonds Asst. Police Chief George Hurst, Lynnwood Councilmember Bryan Stanifer, Lynnwood Deputy Police Chief Ian Cotton, Lynnwood Councilmember Pam Pruitt, Mill Creek Mayor Greg Elwin, Mill Creek Police Chief 10 c 0 r 0 c 0 U U a a O z m i O U O z m Q. c �L r Q Packet Pg. 397 10.1.c Seaun Richards, Mountlake Terrace Greg Wilson, Mountlake Terrace Police Chief Councilmember Jennifer Gregerson, Mukilteo Mayor Chris Alexander, Mukilteo Fire Chief Steve Edin, Mukilteo Management Services Director Kent Saltonstall, Woodway Councilmember Tom Howard, Woodway Councilmember Tom Whitson, Woodway Councilmember David Chan, Commissioner, South Brad Reading, Fire Chief, South Snohomish Snohomish County Fire & Rescue RFA County Fire & Rescue RFA Joint Task Force on Consolidation SNOCOM Representatives SNOPAC Representatives Bob Colinas (Vice -Chair) Steve Guptill Brad Reading Rick Smith Bryan Stanifer Roy Waugh (Chair) SERS Representatives Al Compaan Jon Nehring (SERS Board Chair) Ralph Krusey Staff Support: Terry Peterson, Executive Director, SNOCOM; Kurt Mills, Executive Director SNOPAC 11 c 0 r 0 c 0 U U a (L O z U) i O U O z U �L Q Packet Pg. 398 10.1.c Attachment C: New Agency membership structure Type of Definition Payment Basis Notes: Member Principal Direct provider of police Directly billed for "Single Service or fire/EMS services. their service under Principals" —a subset of Must be a unit of local the assessment Principals-- Cities or government or the formula, as well as Towns that directly County. (RFA will for any additional provide either police or qualify; joint operating services they fire service but not both, agency like Marysville contract for with and which receive their Fire District will qualify). New Agency. non -directly provided service by contract (as These agencies must sign opposed to being the ILA. annexed into a fire district or RFA). Single Service Principals participate with Associate Agencies in the selection of the non- voting board member seat. Associate A city or town that does May be directly Associate Agencies Agency not directly provide billed if their service participate in selecting a either fire /EMS service provider agrees. non -voting board or police service and member, together with receives such service by Will also pay a Single Service Principals. a contract with a nominal annual fee Principal or a Subscriber. as consideration for These agencies may waiving of possible choose whether or not latecomer fees. to sign the ILA. Subscriber An agency that is neither Will pay on Fees may or may not be a Principal or Associate negotiated basis. the same as the Agency that wants to Principals' fee formula. instead contract for A 6% risk premium services on a periodic will be added to basis on terms to be contracts for negotiated with the Subscribers who agency could have chosen to be Principals but These agencies do not elected to be sign the ILA. Subscribers. 12 c 0 r 0 c 0 U U a a O z Cn i O U O z Q. U c �L a Q Packet Pg. 399 10.1.c Attachment D: Board structure -- caucuses and agency membership (based on 2016 population, assuming all agencies qualified to become Principals do so Police Services providers oFM % 4 caucuses (excludes Bothell) Population Caucuses are created working up from 2016 smallest agencies to largest — smaller All these agencies could three caucuses are roughly evenly sized choose to become Principals after deducting population of largest or Subscribers caucus. n Unincorp. Snohomish County 48.6% (pop. includes contract cities) 2 seats N 1 appointee must be operational staff 367,150 48.6% or sheriff n Everett 143% v � 2 seats c 1 appointee must be operational staff ^' 108,300 14.3% and one must be elected v Marysville 64,940 8.6% 18.8% 3 seats 1 appointee must be operational staff Edmonds 40,900 5.4% w and one must be elected Lynnwood 36,590 4.8% Lake Stevens 30,900 4.1% 18.3% 0.) � 3 seats Mountlake Terrace 21,090 2.8% c Ln 1 appointee must be operational staff Mukilteo 21,070 2.8% and one must be elected Mill Creek 19,900 2.6% Arlington 18,620 2.5% Monroe 18,120 2.4% Brier 6,555 0.9% Woodway 1,335 0.2% Total Pop. Served 755,470 100.00% Police Service Providers —10 seats • Agency membership within a caucus may shift over time depending the relative population served of each agency and the number of agencies participating. • Caucuses composed of one representative from each agency. Caucus representatives are designated by legislative body of the agency, or if local rules require, the executive. Each caucus meets to select its board members (terms of office are two years). • Sheriff contract cities and towns —Stanwood, Snohomish, Gold Bar, Darrington, Index, Granite Falls and Sultan-- may join the new agency as Associate Agencies and participate in the selection of a non -voting Board member • Unless otherwise noted, seats can be given to either elected officials or senior staff (Chief/Deputy/Asst.) • There will be a single designated alternate for each board seat; each caucus will prioritize the order in which its will be called in the event of any absence in the caucus's board members. 13 Packet Pg. 400 10.1.c • Where multiple board seats are shared amongst multiple agencies, no single agency will have more than 1 seat. 14 Packet Pg. 401 10.1.c Attachment D (cont'd. ) Fire Service Providers —5 seats Fire Service Providers, by Based on 2016 % Caucuses based on share of total population served --excl. Bothell OFM population served: All these agencies could chose to Pop. Large (14%+) become either Principals or Medium (>3% <14%) Subscribers Small (3% or less) South County Fire & Rescue Regional Fire Authority (created from FD1 and Lynnwood Fire) 251,430 33.8% 3 seats FD #7 (incl. FD#3) 112,696 15.2% N (58.7% of total pop. Served) Everett 108,300 14.6% c n N ^' FD #12 79,452 10.7% 1 seat (20.7% of total pop. served) FD#8 45,846 6.2% FD #4 28,005 3 8% v 0 w North County RFA 22,493 3.0% 1 seat (15.69% of total pop. Served) Mukilteo 21,070 2.8% Arlington 18,620 2.5% FD #17 12,591 1.7% FD #21 8,517 1.1% FD #5 8,437 1.1% FD #15 4,942 0.7% FD #22 4,883 0.7% FD #26 4,546 0.6% FD #19 3,300 0.4% FD #24 3,112 0.4% FD #16 2,783 0.4% FD #25 919 0.1% FD #28 541 0.1% FD #23 352 0.05% FD #27 69 0.009% Total Pop. served 742,904 99.96% • Agency membership within a caucus may shift over time depending the relative population served of each agency and the number of agencies participating. • Caucuses composed of one representative from each agency. Caucus representatives are designated by legislative body of the agency, or if local rules require, the executive. Each caucus meets to select its board members (terms of office are two years). • Unless otherwise noted, seats can be given to either elected officials or senior staff (Chief/Deputy/Asst.) • There will be a single designated alternate for each board seat; each caucus will prioritize the order in which its will be called in the event of any absence in the caucus's board members. Where multiple board seats are shared amongst multiple agencies, no single agency will have more than 1 seat. 15 Packet Pg. 402 10.1.c Attachment E: Diagram of Principals' Assessment Formula [NEW AGENCY] Assessment Formula Diagram Step 1: Divide Net Adopted Budget into cost pools Step 2: Apply Revenues Step 3: Divide cost pools between Police and Fire (net of subscriber revenues) Step 4: Allocate costs to individual Principals Total Operating Budget — Other Revenue = Net Adopted Budget E911 3a. Labor Cost for Dedicated Consoles I Cost G rSj.p A Costs Billed Directly to Principal Police Members who have dedicated dispatch stations Cost Group 6 Costs split between all Principal Police Members Cost Group D Principal Assessment Calculation: Principal Police Non -Dedicated = Cost Group B + Cost Group C Principal Police Dedicated = Cost Group A+ Cost Group B Principal Fire Non -Dedicated = Cost Group C 3c. Labs for shared PD Console Cost Center 54% Cal Is for Service 23% Assessed Valuation 23% Population Principal Police Members Cost GroupD``�'I Costs split between all shared (non -dedicated) Principal Fire Members Cost Group E Subscriber Assessment Calculation: Subscriber = Cost -Per -Call (Calculated using Cost Group D for Police and Group E for Fire (less any subscriber revenues); Subscribers who are eligible to be a Principal, who have a cost cap, will pay an additional risk premium 16 Packet Pg. 403 10.1.c Attachment F: Interlocal Agreement 17 c 0 r 0 U) c 0 tU U a a O z Cn i O U O z A u c L 9L 0 E Cd C W d �ML W A Y E M V a r r Q Packet Pg. 404 10.1.c Attachment G: Articles of Consolidation 0 c 0 r 0 c 0 tU U a a O z Cn i O U O z A u c �L 0 E Cd C W d �ML W A Y E M V a r r Q Packet Pg. 405 10.1.c Attachment H: Plan of Consolidation 19 0 E m a� c 4- m •L m A c aD E t r r Q Packet Pg. 406 10.1.d SNOHOMISH COUNTY 911 ARTICLES OF INCORPORATION DUE TO CONSOLIDATION CONSOLIDATION DATE: JANUARY 1, 2018 Packet Pg. 407 10.1.d ARTICLES OF INCORPORATION DUE TO CONSOLIDATION OF SNOHOMISH COUNTY 911 We, the undersigned, acting as the incorporators of a consolidated corporation under the provisions of the Washington Nonprofit Miscellaneous and Mutual Corporations Act (chapter 24.06 of the Revised Code of Washington ("RCW"), referred to herein as the "Act") and the Washington Interlocal Cooperation Act (chapter 39.34 RCW), hereby sign and verify the following Articles of Incorporation Due to Consolidation ("Articles") for such corporation. Article I: Consolidation; Plan of Consolidation; Name and Place of Business of Consolidated Organization Pursuant to Resolution No. 2017-02 adopted on October 12, 2017 by the board of directors of the Southwest Snohomish County Public Safety Communication Agency ("SNOCOM"), a municipal instrumentality of its members, jointly organized by such members as a nonprofit corporation under chapter 24.03 RCW, and Resolution No. 2017-02 adopted on October 12, 2017 by the board of directors of the Snohomish County Police Staff and Auxiliary Services Center ("SNOPAC"), a municipal instrumentality of its members, jointly organized by such members as a nonprofit corporation under chapter 24.06 RCW, at least two-thirds of each board voted in favor of consolidating SNOCOM and SNOPAC and approved a plan of consolidation ("Plan of Consolidation") as required by chapters 24.03 and 24.06 RCW, and at such meetings a quorum was present throughout. The Plan of Consolidation approved by each board is attached hereto as Exhibit A and is incorporated herein by this reference. Pursuant to chapters 24.03 and 24.06 RCW, as of Consolidation Effective Date (as defined in Article XIV of these Articles), SNOCOM and SNOPAC shall cease to independently exist and the consolidated corporation shall be formed as a municipal instrumentality of its members ("Principals") pursuant to RCW 39.34.030 and shall be organized as a nonprofit corporation under chapter 24.06 RCW as authorized by chapter 39.34 RCW. The name of the corporation consolidated hereunder shall be "Snohomish County 911, The principal place of business of this corporation shall be 1121 S.E. Everett Mall Way, Suite 200, Everett, WA, 98208, subject to change by the Governing Board (as defined below). Article II: Duration Snohomish County 911 shall have perpetual existence. -2- Packet Pg. 408 10.1.d Article III: Registered Office and Agent The name and address of the initial registered agent of Snohomish County 911 is: Deanna Gregory, Esq. c/o Pacifica Law Group LLP 1191 2nd Ave., Suite 2000, Seattle, WA 98101. Article IV: Purposes and Powers Section 1. Purposes. The purpose for which Snohomish County 911 is organized is to provide police, fire, and emergency medical services support communications to its Principals and other public and private agencies that may contract with Snohomish County 911 for such services pursuant to the terms of the Snohomish County Regional Public Safety Communications Agency Interlocal Agreement, as it may be amended from time to time (the "Interlocal Agreement"). Snohomish County 911 shall engage in all such activities as are incidental or conducive to the attainment of the objectives of Snohomish County 911, as set out in the Interlocal Agreement. Section 2. Definitions. All terms used in these Articles shall have the same meaning as in the Interlocal Agreement, unless specifically indicated to the contrary. Section 3. Powers. In general, and subject to such limitations and conditions as are or may be prescribed by law, or in these Articles, in the bylaws of Snohomish County 911 or in the Interlocal Agreement, Snohomish County 911 shall have all powers which now or hereafter are conferred under chapters 24.06 and 39.34 RCW and other applicable law upon a corporation organized for the purposes set forth above, or are necessary or incidental to the powers so conferred, or are conducive to the attainment of Snohomish County 911's purposes. Section 4. Limitation of Power. Notwithstanding any of the provisions of these Articles, Snohomish County 911 shall not conduct or carry on activities not permitted to be conducted or carried on by an organization exempt from federal income tax under Sections 115 or the Internal Revenue Code or by an organization, contributions to which are deductible under Section 170(c)(2). No part of the net earnings of Snohomish County 911 shall inure to the benefit of any director (as defined herein), officer (as defined herein) or private individual. No substantial part of the activities of Snohomish County 911 shall be devoted to the carrying on of propaganda, or otherwise attempting to influence legislation except as may be permitted by the Internal Revenue Code, and Snohomish County 911 shall not participate in, or intervene in (including the publication or distribution of statements regarding) any political campaign on behalf of or in opposition to any candidate for public office. Snohomish County 911 shall not have or issue shares of stock, shall not make any disbursement of income to its directors or officers, and shall not make loans to its officers or directors. Article V: Amendments These Articles may be amended by a Supermajority Vote of the Governing Board present at any regular meeting or special meeting called for that purpose. Notice of any proposed -3- Packet Pg. 409 10.1.d amendment to these Articles shall be the same notice as prescribed in the Interlocal Agreement for proposed amendments to the Interlocal Agreement. Article VI: Distribution of Assets Upon Dissolution or Liquidation No director, trustee, or officer of Snohomish County 911, nor any private individual, shall be entitled to share in the distribution of any of the corporate assets upon dissolution of Snohomish County 911 or the winding up of its affairs. Upon dissolution of Snohomish County 911, after paying, satisfying, and discharging, or making adequate provision therefor, of all liabilities and obligations of Snohomish County 911 and after returning, transferring, or conveying assets held by Snohomish County 911 requiring return, transfer, or conveyance on condition of the dissolution, all remaining assets of Snohomish County 911 shall be distributed by the Governing Board as provided for in the Interlocal Agreement. "Dissenting members," as that term is used in RCW 24.06.245 through .255, will be entitled to the rights and allocation of assets set forth in the Interlocal Agreement, but may be limited to "a return of less than the fair value" of their membership as that term is used in RCW 24.06.255. Article VII: Principals Principals of the Consolidated Corporation must be general purpose municipal corporations or other general purpose municipal corporations or agencies meeting the requirements of the definition of "Principal" as set forth in the Interlocal Agreement. As used in these Articles, the responsibilities of the Principals and the manner of their election, appointment, or admission to membership and termination of membership shall be as provided for in the Interlocal Agreement. Voting by members of the Governing Board shall be as provided for in the Interlocal Agreement. Article VIII: Directors of Snohomish County 911 Snohomish County 911 shall be governed by a governing board (the "Governing Board") comprised of its members in the number and selected as provided in the Interlocal Agreement. For purposes of these Articles and chapter 24.06 RCW, the "members" of the Governing Board shall constitute the "directors" of Snohomish County 911 and the "Governing Board" shall serve as the "board of directors" of Snohomish County 911 as defined in RCW 24.06.005. M Packet Pg. 410 10.1.d Under the terms of the Interlocal Agreement, a temporary transition board (the "Transition Board") shall serve as the initial Governing Board and shall be responsible for governing the Snohomish County 911 during its start-up period. The names and addresses of the members of the Transition Board (and the two designated alternates) are as follows: TRANSITION BOARD MEMBERS Bob Colinas Mayor, City of Brier 2901 228th St. S.W. Brier WA 98036 Steve Guptill Asst. Fire Chief, Snohomish County Fire District #7 163 Village Court, Monroe, WA 98272 Thomas Mesaros Councilmember, City of Edmonds 121 5th Ave. N., Edmonds, WA 98020 Pam Pruitt Mayor, City of Mill Creek 15728 Main Street, Mill Creek, WA 98012 Rick Smith Police Chief, City of Marysville 1635 Grove St., Marysville, WA 98270 Ty Trenary Sheriff, Snohomish County 3000 Rockefeller Ave., M/S 606, Everett, WA 98201 TRANSITION BOARD ALTERNATES George Hurst Councilmember, City of Lynnwood 19100 44th Ave W, Lynnwood WA 98046 Dan Templeman Police Chief, City of Everett 3002 Wetmore Ave., Everett, WA 98201 -5- Packet Pg. 411 10.1.d Article IX: Officers Officers of the Governing Board of Snohomish County 911 ("officers") shall be selected as provided in the Interlocal Agreement. The names and addresses of the persons who are to serve as the initial officers are: OFFICER ADDRESS President: Thomas Mesaros City of Edmonds, 121 5t Ave. N., Edmonds, WA 98020 Vice President: Ty Trenary Snohomish County Sheriff Dept. 3000 Rockefeller Ave., M/S 606 Everett, WA 98201 Secretary: Terry Peterson Snohomish County 911 1121 S.E. Everett Mall Way, Suite 200, Everett, WA, 98208 Treasurer: Angie Baird Snohomish County 911 1121 S.E. Everett Mall Way, Suite 200, Everett, WA, 98208 Article X: Director Liability Limitations Except to the extent otherwise required by applicable law (as it exists on the date of the adoption of these Articles or may be amended from time to time), a director of Snohomish County 911 may not be personally liable to Snohomish County 911 for monetary damages for conduct as a director, except for liability of the director (i) for acts or omissions which involve intentional misconduct by the director or a knowing violation of law by the director, (ii) for any transaction from which the director will personally receive a benefit in money, property or services to which the director is not legally entitled, or (iii) for any act or omission occurring before the date when this provision becomes effective. If the Act is hereafter amended to expand or increase the power of Snohomish County 911 to eliminate or limit the personal liability of directors, then without any further requirement of action by the directors of Snohomish County 911, the liability of a director shall be limited to the full extent permitted by the Washington Nonprofit Miscellaneous and Mutual Corporations Act. in Packet Pg. 412 10.1.d Article XI: Indemnification Snohomish County 911 shall indemnify any director and officer of Snohomish County 911 who is involved in any capacity in a proceeding (as defined in RCW 23B.08.500, as presently in effect and as hereafter amended) by reason of the position held by such person or entity in Snohomish County 911 to the full extent allowed by law, as presently in effect and as hereafter amended. By means of the Interlocal Agreement or a resolution or of a contract specifically approved by the Governing Board, Snohomish County 911 may also indemnify an employee, or agent to such degree as the Governing Board determines to be reasonable, appropriate, and consistent with applicable law and to be in the best interests of Snohomish County 911. The Governing Board of Snohomish County 911 shall have the right to designate the counsel who shall defend any person or entity who may be entitled to indemnification, to approve any settlement, and to approve in advance any expense. The rights conferred by or pursuant to this Article shall not be exclusive of any other rights that any person may have or acquire under any applicable law (as presently in effect and as hereafter amended), these Articles, the bylaws of Snohomish County 911, a vote of the Governing Board of Snohomish County 911, or otherwise. No amendment to or repeal of these Articles shall adversely affect any right of any director, officer, employee, or agent for events occurring after the date of the adoption of this Article and prior to such amendment or repeal. Indemnification of directors and officers by Snohomish County 911 shall be consistent with the terms of the Interlocal Agreement, the Act and other applicable law. In the event of any inconsistency between this Article and the Interlocal Agreement, the terms of the Interlocal Agreement shall control to the extent consistent with applicable law. Notwithstanding any other provision of this Article, no indemnification shall be provided to any person if in the opinion of counsel, payment of such indemnification would cause Snohomish County 911 to lose its exemption from federal income taxation. Article XII: Bylaws Bylaws of Snohomish County 911 may be adopted by the Governing Board at any regular meeting or any special meeting called for that purpose, so long as they are not inconsistent with the provisions of these Articles or the Interlocal Agreement. The authority to make, alter, amend or repeal bylaws is vested in the Governing Board and may be exercised at any regular or special meeting of the Governing Board. Notwithstanding anything in the foregoing, the bylaws initially approved by the Governing Board shall include a provision for the creation of an advisory budget review group comprised of some number of finance directors from Principal agencies, or other Principals' staff members with equivalent expertise, to conduct a review of the proposed budget of the Consolidated Corporation and provide timely comment and recommendations to the Governing Board with respect to the proposed budget. Membership of the advisory budget review group may be merged into a standing budget committee in the future at the Board's discretion. -7- Packet Pg. 413 10.1.d Article XIII: Conflicts In the case of any conflict between any of these Articles and the bylaws of Snohomish County 911, these Articles shall control. In the case of any conflict between these Articles and the Interlocal Agreement, the Interlocal Agreement shall control. Article XIV: Date of Consolidation As permitted by RCW 23.95.210, the effective date for the consolidation for Snohomish County 911 shall be January 1, 2018 (the "Consolidation Effective Date"). Article XV: Incorporators The name and address of the incorporator representing SNOPAC is: Steve Guptill, Assistant Chief, Snohomish County Fire District # 7 and Chair, SNOPAC Board, SNOPAC, 1121 S.E. Everett Mall Way, Suite 200, Everett, WA, 98208. The name and address of the incorporator representing SNOCOM is: Jerry Smith, Mayor, City of Mountlake Terrace and Chair, SNOCOM Board, 6204 215TH St. S.W., Mountlake Terrace, WA 98043 [remainder of page intentionally left blank, signature page follows] In Packet Pg. 414 10.1.d IN WITNESS WHEREOF, the undersigned have signed these Articles of Incorporation Due to Consolidation this day of , 2017. Steve Guptill, Incorporator Jerry Smith, Incorporator 0 Packet Pg. 415 10.1.d Exhibit A Plan of Consolidation (attached) Q Packet Pg. 416 10.1.d SECRETARY OF STATE STATE OF WASHINGTON OLYMPIA, WASHINGTON 98504 CONSENT TO SERVE AS REGISTERED AGENT I, Deanna Gregory, attorney at Pacifica Law Group LLP, hereby consent to serve as Registered Agent, in the State of Washington, for the following: SNOHOMISH COUNTY 911 I understand that as agent, it will be my responsibility to receive service of process; to forward all mail; and to immediately notify the Office of the Secretary of State in the event of my resignation, or of any changes in the Registered Office address. Date Signature of Registered Agent Printed Name: Deanna Gregory Title: Attorney at Law Address: Pacifica Law Group LLP 2nd Ave, Suite 2000 Seattle, WA 98101 Packet Pg. 417 10.1.e PLAN OF CONSOLIDATION FOR SOUTHWEST SNOHOMISH COUNTY PUBLIC SAFETY COMMUNICATION AGENCY AND SNOHOMISH COUNTY POLICE STAFF AND AUXILIARY SERVICES CENTER Dated October 12, 2017 10147 00001 gj163g42be Packet Pg. 418 10.1.e PLAN OF CONSOLIDATION FOR SOUTHWEST SNOHOMISH COUNTY PUBLIC SAFETY COMMUNICATION AGENCY AND SNOHOMISH COUNTY POLICE STAFF AND AUXILIARY SERVICES CENTER ARTICLE I CONSOLIDATION Section 1. Consolidation. In accordance with provisions of chapters 24.03 and 24.06 of the Revised Code of Washington (the "RCW"), and subject to the conditions set forth herein, the Southwest Snohomish County Public Safety Communication Agency, a municipal instrumentality of its members, jointly organized by such members as a nonprofit corporation under chapter 24.03 RCW as expressly authorized by RCW 39.34.030(3)(b) ("SNOCOM"), and the Snohomish County Police Staff and Auxiliary Services Center, a municipal instrumentality of its members, jointly organized by such members as a nonprofit corporation under chapter 24.06 RCW as expressly authorized by RCW 39.34.030(3)(b) ("SNOPAC"), shall be consolidated (the "Consolidation") to form a new single corporation under chapter 24.06 RCW (the "Act"). From and after the Consolidation Effective Date (as defined herein), the consolidated corporation shall be named "Snohomish County 911" and shall be referred to herein as the "Corporation" or the "Consolidated Corporation." Section 2. Conditions to Consolidation. Consolidation shall be subject to the following conditions precedent: (a) The Consolidation (including this Plan of Consolidation) shall have been approved by resolution by the Board of Directors of SNOCOM and the Board of Directors of SNOPAC. Each Board of Directors shall have approved such resolution by an affirmative vote of at least two-thirds of its voting members present in person or use of other means (e.g. write in, proxy, etc.) if permitted by the organizational documents for the respective corporation; (b) The Snohomish County Regional Public Safety Communications Agency Interlocal Agreement, including all exhibits thereto, a form of which is attached hereto as Attachment A and incorporated herein by this reference as if fully set forth herein (the "Interlocal Agreement"), shall have been approved and executed by those member agencies of SNOCOM and SNOPAC electing to become member agencies ("Principals") of the Consolidated Corporation by the Consolidation Effective Date; (c) This Plan of Consolidation shall not have been abandoned pursuant to the provisions of the Act, this Plan of Consolidation, or any agreement of consolidation entered into by SNOCOM or SNOPAC; and 1 10147 00001 gj163g42be Packet Pg. 419 10.1.e (d) The Articles of Incorporation Due to Consolidation (the "Articles") with a copy of this Plan of Consolidation shall have been delivered to the Washington Secretary of State for filing in accordance with Article 2 of chapter 23.95 RCW by the Consolidation Effective Date. Section 3. Formation of Single Corporation. On the Consolidation Effective Date, SNOCOM and SNOPAC shall become a single new corporation formed as a municipal instrumentality of its Principals pursuant to RCW 39.34.030 and organized as a nonprofit corporation under the Act as authorized by chapter 39.34 RCW, and the separate existence of SNOCOM and SNOPAC shall cease. The Consolidated Corporation shall be governed by the Act, the Articles, and the Interlocal Agreement. The Consolidated Corporation shall have the rights, privileges, immunities, and powers, shall be subject to the duties and liabilities, of a corporation formed under the Act, and shall have the rights, privileges, immunities, powers and franchises, public and private, of each of SNOCOM and SNOPAC. Section 4. Consolidation Effective Date. The Consolidation shall become effective at 12:00 a.m. on January 1, 2018, or such later date as the governing boards of SNOCOM and SNOPAC both shall authorize. The date on which the Consolidation becomes effective is hereinafter referred to as the "Consolidation Effective Date." Section 5. Defined Terms. Capitalized terms not otherwise defined in this Plan of Consolidation shall have the meanings set forth in the Interlocal Agreement. ARTICLE TWO ARTICLES OF INCORPORATION Pursuant to RCW 24.06.215(3), the following statements shall be included in the Articles for the Consolidated Corporation: Article I: Consolidation; Plan of Consolidation; Name and Place of Business of Consolidated Organization Pursuant to a resolution of the board of directors of SNOCOM, a municipal instrumentality of its members, jointly organized by such members as a nonprofit corporation under chapter 24.03 RCW, and a resolution of the board of directors of SNOPAC, a municipal instrumentality of its members, jointly organized by such members as a nonprofit corporation under the Act, at least two- thirds of each board voted in favor of consolidating SNOCOM and SNOPAC and approved a plan of consolidation ("Plan of Consolidation") as required by chapters 24.03 and 24.06 RCW, and at such meetings a quorum was present throughout. Pursuant to chapters 24.03 and 24.06 RCW, as of Consolidation Effective Date, SNOCOM and SNOPAC shall cease to independently exist and the consolidated corporation shall be formed as a municipal instrumentality of its Principals pursuant to RCW 39.34.030 and shall be organized as a nonprofit corporation under the Act as authorized by chapter 39.34 RCW. 2 10147 00001 gj163g42be Packet Pg. 420 10.1.e The name of the corporation consolidated hereunder shall be "Snohomish County 911." The principal place of business of this corporation shall be 1121 S.E. Everett Mall Way, Suite 200, Everett, WA, 98208. Article II: Duration The Consolidated Corporation shall have perpetual existence. Article III: Registered Office and Agent The name and address of the initial registered agent of the Consolidated Corporation is: Deanna Gregory, Esq. c/o Pacifica Law Group, 1191 2nd Ave., Suite 2000, Seattle, WA 98101. Article IV: Purposes and Powers Section 1. Purposes. The purpose for which the Consolidated Corporation is organized is to provide police, fire, and emergency medical services support communications to its Principals and other public and private agencies that may contract with the Consolidated Corporation for such services pursuant to the terms of the Interlocal Agreement. The Consolidated Corporation shall engage in all such activities as are incidental or conducive to the attainment of the objectives of the Consolidated Corporation, as set out in the Interlocal Agreement. Section 2. Powers. In general, and subject to such limitations and conditions as are or may be prescribed by law, or in the Articles, in the bylaws of the Consolidated Corporation or in the Interlocal Agreement, the Consolidated Corporation shall have all powers which now or hereafter are conferred under chapters 24.06 and 39.34 RCW and other applicable law upon a corporation organized for the purposes set forth above, or are necessary or incidental to the powers so conferred, or are conducive to the attainment of the Consolidated Corporation's purposes. Section 3. Limitation of Power. Notwithstanding any of the provisions of the Articles, the Consolidated Corporation shall not conduct or carry on activities not permitted to be conducted or carried on by an organization exempt from federal income tax under Sections 115 or the Internal Revenue Code or by an organization, contributions to which are deductible under Section 170(c)(2). No part of the net earnings of the Consolidated Corporation shall inure to the benefit of any director (as defined herein), officer (as defined herein) or private individual. No substantial part of the activities of the Consolidated Corporation shall be devoted to the carrying on of propaganda, or otherwise attempting to influence legislation except as may be permitted by the Internal Revenue Code, and the Consolidated Corporation shall not participate in, or intervene in (including the publication or distribution of statements regarding) any political campaign on behalf of or in opposition to any candidate for public office. The Consolidated Corporation shall not have or issue shares of stock, shall not make 3 10147 00001 gj163g42be Packet Pg. 421 10.1.e any disbursement of income to its directors or officers, and shall not make loans to its officers or directors. Article V: Amendments The Articles may be amended by a Supermajority Vote of the Governing Board present at any regular meeting or special meeting called for that purpose. Notice of any proposed amendment to the Articles shall be the same notice as prescribed in the Interlocal Agreement for proposed amendments to the Interlocal Agreement. Article VI: Distribution of Assets Upon Dissolution or Liquidation No director, trustee, or officer of the Consolidated Corporation, nor any private individual, shall be entitled to share in the distribution of any of the corporate assets upon dissolution of the Consolidated Corporation or the winding up of its affairs. Upon dissolution of the Consolidated Corporation, after paying, satisfying, and discharging, or making adequate provision therefor, of all liabilities and obligations of the Consolidated Corporation and after returning, transferring, or conveying assets held by the Consolidated Corporation requiring return, transfer, or conveyance on condition of the dissolution, all remaining assets of the Consolidated Corporation shall be distributed by the Governing Board as provided for in the Interlocal Agreement. "Dissenting members," as that term is used in RCW 24.06.245 through .255, will be entitled to the rights and allocation of assets set forth in the Interlocal Agreement, but may be limited to "a return of less than the fair value" of their membership as that term is used in RCW 24.06.255. Article VII: Principals Principals of the Consolidated Corporation must be general purpose municipal corporations or other general purpose municipal corporations or agencies meeting the requirements of the definition of "Principal" as set forth in the Interlocal Agreement. As used in the Articles, the responsibilities of the Principals and the manner of their election, appointment, or admission to membership and termination of membership shall be as provided for in the Interlocal Agreement. Voting by members of the Governing Board shall be as provided for in the Interlocal Agreement. Article VIIL• Directors of the Consolidated Corporation The Consolidated Corporation shall be governed by a governing board (the "Governing Board") comprised of its members in the number and selected as provided in the Interlocal Agreement. For purposes of the Articles and the Act, the "members" of the Governing Board shall constitute the "directors" of the Consolidated Corporation and the "Governing Board" shall serve as the "board of directors" of the Consolidated Corporation as defined in RCW 24.06.005. 4 10147 00001 gj163g42be Packet Pg. 422 10.1.e Under the terms of the Interlocal Agreement, a temporary transition board (the "Transition Board") shall serve as the initial Governing Board and shall be responsible for governing the Consolidated Corporation during its start-up period. The names and addresses of the members of the Transition Board are as follows: Article IX: Officers Officers of the Governing Board of the Consolidated Corporation ("officers") shall be selected as provided in the Interlocal Agreement. The names and addresses of the persons who are to serve as the initial officers are: Article X: Director Liability Limitations Except to the extent otherwise required by applicable law (as it exists on the date of the adoption of the Articles or may be amended from time to time), a director of the Consolidated Corporation may not be personally liable to the Consolidated Corporation for monetary damages for conduct as a director, except for liability of the director (i) for acts or omissions which involve intentional misconduct by the director or a knowing violation of law by the director, (ii) for any transaction from which the director will personally receive a benefit in money, property or services to which the director is not legally entitled, or (III) for any act or omission occurring before the date when this provision becomes effective. If the Act is hereafter amended to expand or increase the power of the Consolidated Corporation to eliminate or limit the personal liability of directors, then without any further requirement of action by the directors of the Consolidated Corporation, the liability of a director shall be limited to the full extent permitted by the Act. Article XI: Indemnification The Consolidated Corporation shall indemnify any director and officer of the Consolidated Corporation who is involved in any capacity in a proceeding (as defined in RCW 23B.08.500, as presently in effect and as hereafter amended) by reason of the position held by such person or entity in the Consolidated Corporation to the full extent allowed by law, as presently in effect and as hereafter amended. By means of the Interlocal Agreement or a resolution or of a contract specifically approved by the Governing Board, the Consolidated Corporation may also indemnify an employee, or agent to such degree as the Governing Board determines to be reasonable, appropriate, and consistent with applicable law and to be in the best interests of the Consolidated Corporation. The Governing Board of the Consolidated Corporation shall have the right to designate the counsel who shall defend any person or entity who may be entitled to indemnification, to approve any settlement, and to approve in advance any expense. The rights conferred by or pursuant to the Articles shall not be exclusive of any other rights that any person may have or acquire under any 5 10147 00001 gj163g42be Packet Pg. 423 10.1.e applicable law (as presently in effect and as hereafter amended), the Articles, the bylaws of the Consolidated Corporation, a vote of the Governing Board of the Consolidated Corporation, or otherwise. No amendment to or repeal of the Articles shall adversely affect any right of any director, officer, employee, or agent for events occurring after the date of the adoption of the Articles and prior to such amendment or repeal. Indemnification of directors and officers by the Consolidated Corporation shall be consistent with the terms of the Interlocal Agreement, the Act, the Interlocal Cooperation Act and other applicable law. In the event of any inconsistency between the Articles and the Interlocal Agreement, the terms of the Interlocal Agreement shall control to the extent consistent with applicable law. Notwithstanding any other provision of the Articles, no indemnification shall be provided to any person if in the opinion of counsel, payment of such indemnification would cause the Consolidated Corporation to lose its exemption from federal income taxation. Article XII: Bylaws Bylaws of the Consolidated Corporation may be adopted by the Governing Board at any regular meeting or any special meeting called for that purpose, so long as they are not inconsistent with the provisions of the Articles or the Interlocal Agreement. The authority to make, alter, amend or repeal bylaws is vested in the Governing Board and may be exercised at any regular or special meeting of the Governing Board. Notwithstanding anything in the foregoing, the bylaws initially approved by the Governing Board shall include a provision for the creation of an advisory budget review group comprised of some number of finance directors from Principal agencies, or other Principals' staff members with equivalent expertise, to conduct a review of the proposed budget of the Consolidated Corporation and provide timely comment and recommendations to the Governing Board with respect to the proposed budget. Membership of the advisory budget review group may be merged into a standing budget committee in the future at the Board's discretion. Article XIII: Conflicts In the case of any conflict between any of the Articles and the bylaws of the Consolidated Corporation, the Articles shall control. In the case of any conflict between the Articles and the Interlocal Agreement, the Interlocal Agreement shall control. Article XIV: Date of Consolidation As permitted by RCW 23.95.210, the effective date for the consolidation for the Consolidated Corporation shall be January 1, 2018 (the "Consolidation Effective Date"). 6 10147 00001 gj163g42be Packet Pg. 424 10.1.e Article XV: Incorporators The name and address of the incorporator representing SNOPAC is: Steve Guptill, Assistant Chief, Snohomish County Fire District # 7 and Chair, SNOPAC Board, SNOPAC, 1121 S.E. Everett Mall Way, Suite 200, Everett, WA, 98208. The name and address of the incorporator representing SNOCOM is: Jerry Smith, Mayor, City of Mountlake Terrace and Chair, SNOCOM Board, 6204 215th St. S.W., Mountlake Terrace, WA 98043 ARTICLE THREE AGREEMENT OF CONSOLIDATION Section 1. Agreement of Consolidation. Additional terms of the Consolidation are set forth in the Interlocal Agreement, which are hereby incorporated into this Plan of Consolidation. The Interlocal Agreement sets forth the agreement of SNOCOM and SNOPAC and their respective members with regard to the consolidation of their agencies, including but not limited to, provisions related to (a) services to be provided by the Consolidated Corporation, (b) authority and limitations on such authority of the Consolidated Corporation, (c) governance and voting (including the Transition Board and Governing Board, as such terms are defined in the Interlocal Agreement), (d) administration, (e) members, addition of new members, changes to status, and withdrawal from the Corporation, (f) indemnification, (g) inventory and property, (h) dispute resolution, and (i) termination of the Interlocal Agreement and dissolution of the Consolidated Corporation. By approval of this Plan of Consolidation, the Board of Directors of SNOPAC and the Board of Directors of SNOCOM approve the form of Interlocal Agreement attached hereto as Attachment A. Section 2. Transition Details for Consolidation. The following Section identifies, at a high level, key transition points for the Consolidation, and is intended to supplement the terms of the Interlocal Agreement attached hereto as Attachment A. (a) Employees/Human Resources/Benefits. (i) As of the Consolidation Effective Date, all employees of SNOCOM and SNOPAC will be transferred to the Consolidated Corporation. Existing policies, procedures and practices will continue to be implemented until new policies are adopted by the Consolidated Corporation. (ii) The current Collective Bargaining Agreements ("CBAs") of SNOCOM and SNOPAC will remain in effect after the Consolidation Effective Date and negotiations with the respective guilds will occur as soon as reasonably possible to merge the two CBAs into a single, unified CBA, except as the guilds and the Governing Board of the Consolidated Corporation may otherwise agree. Prior to the time a new single CBA is in effect, payroll for the Consolidated Corporation (using the Consolidated Corporation's UBI/EIN) will be administered through two systems, until such a time employees are transitioned into a common payroll system. 7 10147 00001 gj163g42be Packet Pg. 425 10.1.e (iii) All currently offered employee benefit (PERS, long-term disability, health, sick/vacation/PTO, etc.) will continue to be offered to the respective groups until a new CBA is in place, unless the Governing Board and the guilds otherwise agree. (b) Cash/Funds/Purchasing/Accounts Payable. (i) All amounts held in reserve funds held by SNOCOM and SNOPAC as of the Consolidation Effective Date shall be transferred to the Consolidated Corporation to be placed in a reserve or capital fund(s) of the Consolidated Corporation. (ii) All amounts held in operating funds held by SNOCOM and SNOPAC as of the Consolidation Effective Date shall be transferred to the Consolidated Corporation to be placed in an operating fund, with the exception of a small balance of funds to remain in the SNOCOM and SNOPAC operating fund sufficient enough to close out any Fiscal Year 2017 invoices that are received within 20 days after the Consolidation Effective Date. Once all Fiscal Year 2017 invoices have been paid, if any, any remaining funds will be transferred to the Consolidated Corporation. The Consolidated Corporation will process all Fiscal Year 2018 invoices. (iii) The Consolidated Corporation will adopt and implement a purchasing policy and other fiscal policies as determined to be necessary. (c) Equipment. All equipment owned by SNOCOM and SNOPAC will be transferred to the Consolidated Corporation as of the Consolidation Effective Date. A new master inventory will be created consistent with applicable asset policies. (d) Contracts. All existing contracts between SNOCOM and SNOPAC and various vendors and providers will be transferred to the Consolidated Corporation as of the Consolidation Effective Date. As part of the due diligence process, any contract that is not transferrable will be held for renegotiation of the terms to maintain the contracted product or service with the Consolidated Corporation. Opportunities to consolidate duplicative vendor agreements will be made during the transition year including termination or renegotiation. Existing contracts for emergency communication services will be assigned to the Consolidated Corporation and service will be provided by the Consolidated Corporation as of the Consolidation Effective Date. (e) Services & Functions. All existing dispatch, technical and other services and functions previously provided by SNOCOM and SNOPAC will effectively remain unchanged during the transition period. As noted in the Interlocal Agreement, members of SNOCOM and SNOPAC will have the option to become a Principal of the Consolidated Corporation, to contract for emergency communication services, or to receive emergency communication services from other providers. (f) Technology. All existing technological offerings will continue as part of the Consolidated Corporation. The information technology department will, before and through the transition period, consolidate duplicative technology systems when possible. 10147 00001 gj163g42be Packet Pg. 426 10.1.e ARTICLE FOUR ABANDONMENT This Plan of Consolidation may be abandoned upon the mutual consent of the respective governing boards of SNOCOM and SNOPAC at any time prior to the Consolidation Effective Date. In the event of the abandonment of this Plan of Consolidation, this Plan shall be void and have no effect and no liability shall be incurred hereunder on the part of either SNOCOM or SNOPAC or any of its board members, officers, directors, or employees. 0 10147 00001 gj163g42be Packet Pg. 427 10.1.e ATTACHMENT A SNOHOMISH COUNTY 911 INTERLOCAL AGREEMENT VERSION DATED: SEPTEMBER 29, 2017 10147 00001 gj163g42be Packet Pg. 428 10.1.e TABLE OF CONTENTS RECITALS.................................................................................................... I SECTION 1. CREATION OF SNOHOMISH COUNTY 911; STATUS OF MEMBERS AS OF THE CONSOLIDATION EFFECTIVE DATE ................................................. 2 SECTION 2. TERM OF AGREEMENT.................................................................. 5 SECTION 3. DEFINITIONS..................................................................................5 SECTION 4. SNOHOMISH COUNTY 911 SERVICES..............................................10 SECTION 5. SNOHOMISH COUNTY 911 POWERS................................................11 SECTION 6. GOVERNING BOARD: COMPOSITION AND OPERATION .....................13 SECTION 7. TECHNICAL ADVISORY COMMITTEES...........................................19 SECTION 8. ANNUAL AGENCY ASSEMBLY......................................................21 SECTION 9. EXECUTIVE DIRECTOR................................................................22 SECTION 10. PERSONNEL POLICY....................................................................23 SECTION 11. OPERATIONAL POLICY AND SYSTEM EVALUATION .......................23 SECTION 12. BUDGET, ASSESSMENT FORMULA, PAYMENT OF ASSESSMENTS, DELINQUENCIES, RESERVE FUNDS.................................................................23 SECTION 13. ISSUANCE OF DEBT.....................................................................26 SECTION 14. CONVERSION OF STATUS OF PARTICIPATING AGENCIES, ADDITION OF NEW PRINCIPALS OR SUBSCRIBERS, PROVISION OF ADDITIONAL SERVICES TOPRINCIPALS............................................................................................26 SECTION 15. RETAINED POWERS OF PARTICIPATING AGENCIES ..........................28 SECTION 16. INVENTORY AND PROPERTY.......................................................28 SECTION 17. WITHDRAWAL BY OR TERMINATION OF PRINCIPAL ......................28 SECTION 18. AMENDMENT OF AGREEMENT.....................................................29 SECTION 19. MERGER, CONSOLIDATION OR SALE OF ALL OR SUBSTANTIALLY ALLASSETS................................................................................................30 SECTION 20. TERMINATION OF AGREEMENT; DISSOLUTION................................30 SECTION 21. DISPUTE RESOLUTION................................................................31 SECTION 22. INSURANCE...............................................................................32 SECTION 23. INDEMNIFICATION AND HOLD HARMLESS.....................................32 SECTION 24. INTERGOVERNMENTAL COOPERATION........................................34 SECTION25. NOTICE....................................................................................34 SECTION 26. COMPLIANCE WITH LAWS.............................................................................34 SECTION 27. VENUE.....................................................................................35 SECTION 28. NO THIRD PARTY BENEFICIARIES................................................35 SECTION 29. SEVERABILITY..........................................................................35 SECTION 30. RATIFICATION...........................................................................35 SECTION 31. EXECUTION, COUNTERPARTS, AND EFFECTIVE DATE....................35 10147 00001 gj163g42be Packet Pg. 429 10.1.e EXHIBITS AND APPENDICES Exhibit A Initial Election to Receive Snohomish County 911 Services...............A-I Exhibit B Process for Selecting Governing Board Members ........................ .... B-1 Exhibit C Principal's Assessment Formula upon fully integrated operations ....... C-1 Appendix C-1 Definition of Calls for Service......................................C-1-1 Exhibit D 2018 Snohomish County 911 Budget ...................................... ... D-I Exhibit E 2018 Assessments................................................................E-1 Exhibit F Rate Smoothing Formula for Year I of fully integrated operations ...... F-I ii 10147 00001 gj163g42be Packet Pg. 430 10.1.e SNOHOMISH COUNTY REGIONAL PUBLIC SAFETY COMMUNICATIONS AGENCY 1NTERLOCAL AGREEMENT VERSION DATED SEPTEMBER 29, 2017 THIS SNOHOMISH COUNTY REGIONAL PUBLIC SAFETY COMMUNICATIONS AGENCY INTERLOCAL AGREEMENT (this "Agreement"), incorporating all exhibits hereto, is entered into by and between the parties that execute this Agreement from time to time. RECITALS WHEREAS, the Southwest Snohomish County Public Safety Communication Agency ("SNOCOM") is a municipal instrumentality of its members, jointly organized by such members as a nonprofit corporation under chapter 24.03 of the Revised Code of Washington ("RCW") as expressly authorized by RCW 39.34.030(3)(b); and WHEREAS, the Snohomish County Police Staff and Auxiliary Services Center ("SNOPAC") is a municipal instrumentality of its members, jointly organized by such members as a nonprofit corporation under chapter 24.06 RCW as expressly authorized by RCW 39.34.030(3)(b); and WHEREAS, both SNOCOM and SNOPAC provide emergency communication services on behalf of their member agencies and their combined service territory covers the vast majority of Snohomish County; and WHEREAS, the Boards of Directors of SNOCOM and SNOPAC have investigated the means by which consolidation of their two emergency communication services operations may be accomplished for the purpose and benefit of enhancing public safety and the safety of police, fire and emergency medical services staff responding to emergencies ("first responders"); and WHEREAS, the Boards of Directors of SNOCOM and SNOPAC have determined that consolidation of the two agencies will ensure delivery of emergency communication services at or above current service levels; deliver such services to the public and first responders in a highly efficient manner; improve public safety by eliminating the need to transfer tens of thousands of 911 emergency calls between the two agencies each year; realize economies of scale through consolidation of activities; promote interagency collaboration, communication and interoperability; and support efforts to continually identify means to enhance service delivery over time; and 1 Packet Pg. 431 10.1.e WHEREAS, the Boards of Directors of SNOCOM and SNOPAC have each taken formal action to approve the consolidation of their respective agencies in accordance with RCW 24.03.195 and RCW 24.06.220, respectively, into a single agency to be known as Snohomish County 911 ("Snohomish County 911"), in order to provide emergency communication services on a regional basis throughout Snohomish County for participating member agencies and other public and private agencies that may contract with Snohomish County 911 for such services; and WHEREAS, substantial investigation of alternative approaches to the calculation of user fees has resulted in a fee formula which the parties agree is fair and equitable; and WHEREAS, this Agreement is authorized by the Interlocal Cooperation Act (chapter 39.34 RCW); NOW THEREFORE, in consideration of the promises and agreements contained in this Agreement and subject to the terms and conditions set forth herein, it is mutually understood and agreed by the parties as follows: SECTION 1. CREATION OF SNOHOMISH COUNTY 911; STATUS OF MEMBERS AS OF THE CONSOLIDATION EFFECTIVE DATE. a. Creation of Snohomish Count.. Pursuant to Resolution No. 2017-02 adopted by the SNOCOM Board of Directors on October 12, 2017 and Resolution No. 2017-02 adopted by the SNOPAC Board of Directors on October 12, 2017, at least two-thirds of each Board voted in favor of consolidating SNOCOM and SNOPAC as described herein and approved a plan of consolidation ("Plan of Consolidation") as required by chapters 24.03 and 24.06 RCW. Subsequent to such approval, representatives of SNOCOM and SNOPAC have or will execute the Articles of Incorporation Due to Consolidation (the "Articles") and have or will file such Articles with the Secretary of State. As permitted by RCW 23.95.210, the effective date for the consolidation shall be January 1, 2018 (the "Consolidation Effective Date"). As of the Consolidation Effective Date: i. SNOCOM and SNOPAC shall be a single corporation to be known as "Snohomish County 911" as provided in the Articles ("Snohomish County 911"). Packet Pg. 432 10.1.e ii. Snohomish County 911 shall be formed as a municipal instrumentality of its Principals pursuant to RCW 39.34.030 and shall be organized as a nonprofit corporation under chapter 24.06 RCW as authorized by chapter 39.34 RCW. This Agreement shall govern the Snohomish County 911. iii. SNOCOM, SNOPAC and each party to this Agreement hereby delegates to Snohomish County 911 the authority to provide emergency communication services as provided herein. iv. The separate existence of SNOCOM and SNOPAC, except as formed as Snohomish County 911, shall cease. V. Snohomish County 911 shall have all the rights, privileges, immunities and powers and shall be subject to all the duties and liabilities of a nonprofit corporation organized under chapter 24.06 RCW. vi. Snohomish County 911 shall thereupon and thereafter possess all the rights, privileges, immunities, and franchises, of both a public and private nature, of each of SNOCOM and SNOPAC; and all property, real, personal and mixed, and all debts due on whatever account, and all other choses in action, and all and every other interest, of or belonging to or due to each of SNOCOM and SNOPAC, shall be taken and deemed to be transferred to and vested in Snohomish County 911 without further act or deed; and the title to any real estate, or any interest therein, vested in Snohomish County 911 shall not revert or be in any way impaired by reason of such consolidation. vii. Snohomish County 911 shall be responsible and liable for all the liabilities and obligations of each of SNOCOM and SNOPAC, and any claim existing or action or proceeding pending by or against any of such corporations may be prosecuted as if such consolidation had not taken place, or Snohomish County 911 may be substituted in its place. Neither the rights of creditors nor any liens upon the property of SNOCOM or SNOPAC shall be impaired by such consolidation. viii. Snohomish County 911, as successor to SNOCOM AND SNOPAC, shall have all rights, privileges, interest, defenses and indemnity protections of all insurance providers for SNOCOM and SNOPAC, including past and current providers, that existed prior to consolidation. 3 Packet Pg. 433 10.1.e ix. The statements set forth in the Articles shall be deemed to be the articles of incorporation of Snohomish County 911. b. Status of SNOCOM and SNOPAC Members as of the Consolidation Effective Date. Each member agency of SNOCOM and SNOPAC which, by December 31, 2017, approves, by action of its legislative authority, the execution and delivery of this Agreement and is qualified to become and elects to be a Principal of Snohomish County 911 by making such designation on the services election form attached hereto as Exhibit A, shall be deemed a Principal of Snohomish County 911 as of the Consolidation Effective Date. Alternatively, by December 31, 2017, a member agency of SNOCOM or SNOPAC may (i) elect to be a Subscriber of Snohomish County 911 by providing written notice of same to Snohomish County 911 together with notice of its service election, (ii) provide notice to Snohomish County 911 of its request to be an Associate Agency, or (iii) provide notice to Snohomish County 911 of its intent to provide its own emergency communication services and to not be a Principal, Subscriber or Associate Agency of Snohomish County 911. The initial Principal, Subscriber, or Associate Agency status of each agency shall remain in place until such status is changed pursuant to the terms of this Agreement. Agencies that elect to become Subscribers shall promptly execute the applicable subscriber contract in a form approved and provided by the Governing Board. Notwithstanding the foregoing, in the interest of public safety, in the event any member agency of SNOCOM or SNOPAC qualified to be a Principal or Subscriber under this Agreement has not, by December 31, 2017, taken official action to execute this Agreement or notified Snohomish County 911 of its intent prior to this subsection, then such member of SNOCOM or SNOPAC shall be deemed to be a Subscriber of Snohomish County 911 for the period between the Consolidation Effective Date and February 15, 2018 (the "Gap Period"). During the Gap Period Snohomish County 911 agrees to provide Emergency Communication Services to such agency in order to allow the agency to complete its formal notification process to Snohomish County 911, and such agency shall be permitted to execute this Agreement and/or elect to be a Principal, Associate Agency, or Subscriber during the Gap Period; provided, that agencies deemed to be Subscribers during the Gap Period pursuant to this paragraph shall be charged a fee for such services based on the 2018 Assessments as described in Exhibit E attached hereto plus a latecomer fee equal to 25% of the pro-rata share of Assessments incurred from the Consolidation Effective Date through the date the agency either executes this Agreement or executes a Subscriber contract with Snohomish County 911. Snohomish 2 Packet Pg. 434 10.1.e County 911 shall seek to promptly resolve the status of any agency deemed to be a Subscriber under this paragraph. SECTION 2. TERM OF AGREEMENT. This Agreement shall have an initial term of six (6) years (the "Initial Term"), and shall thereafter be of infinite duration, subject to termination provisions contained herein. During the Initial Term no Principal may withdraw from this Agreement, provided that a Principal may convert or be converted to Subscriber status as provided in Sections 12, 13 and 14, may annex to or join with another Principal as described in Section 6.r, or may upon action of the Governing Board be terminated from participation in this Agreement as provided in Section 12. SECTION 3. DEFINITIONS. Capitalized terms used in this Agreement shall have the following meanings: a. Additional Services. "Additional Services" are optional services provided by Snohomish County 911 that assist Participating Agencies in the performance of their emergency services duties but are outside the scope of Emergency Communications Services as defined in Section 4.a., for example and without limitation, managed mobile computer services. Additional Services may be offered to all Principals and Subscribers from time to time by separate contract. Terms of agreement for provision of Additional Services are to be negotiated between Snohomish County 911 and a Participating Agency and require Simple Majority Vote approval of the Governing Board. Fees for Additional Services are not part of the Assessment Formula and are not considered User Fees. b. Agency Assembly. The "Agency Assembly" is the annual meeting of representatives from the Principals, Subscribers and Associate Agencies, as described in Section 8. C. Agreement. "Agreement" means this Snohomish County Regional Public Safety Communications Agency Interlocal Agreement, as it may hereafter be amended or modified, together with all exhibits and appendices hereto, as they may hereafter be amended or modified. d. Ancillary Services. "Ancillary Services" are services that are part of the overall array of Emergency Communications Services, and related to the core functioning of Emergency Communications Services, for example and without limitation, Police Records Services and school panic button monitoring. Ancillary Services are provided by Snohomish County 911 to all Principals and Subscribers and the costs of Ancillary Services are incorporated into User Fees and Assessments. 5 Packet Pg. 435 10.1.e e. Articles. "Articles" mean the Articles of Incorporation Due to Consolidation of Snohomish County 911 as defined in Section 1. f. Assessments. "Assessments" mean the portion of User Fees charged to Principals for Emergency Communication Services in accordance with the Assessments formula in provided for in Exhibit B. Assessments are a subset of User Fees. Changes to the Assessment formula require Supermajority Approval of the Governing Board. Assessments include costs of Ancillary Services but exclude Additional Services. g. Associate Agency. "Associate Agency" is a unit of local government that has executed this Agreement from time to time who is not a Direct Provider and is not Directly Served by Snohomish County 911 but which receives police and/or fire/EMS services though a contract with a Principal or Subscriber of Snohomish County 911. Associate Agencies participate in the selection of a non -voting Governing Board Member as described in Exhibit B, and may participate in the Agency Assembly. h. Consolidation Effective Date. "Consolidation Effective Date" means January 1, 2018. i. Directly Served. "Directly Served" means Principals and Subscribers who receive Emergency Communication Services from Snohomish County 911 and pay User Fees to Snohomish County 911 in exchange for such services. A Principal or Subscriber may operate both fire/EMS service and police service but elect to have only one or the other service Directly Served by Snohomish County 911. j. Direct Provider. "Direct Provider" means a Participating Agency that provides fire/EMS services and/or police services directly, rather than through contract with another agency. k. EMS. "EMS" means Emergency Medical Services as described in RCW 84.52.069(5), as now or later amended, including the provision by the Participating Agencies of emergency medical care or emergency medical services, including related personnel costs, training for such personnel, and related equipment, supplies, vehicles and structures needed for the provision of emergency medical care or EMS. 1. Enhanced Police Records Services. "Enhanced Police Records Services" are services in addition to Police Records Services, and include computer searches and actions to enter, modify or delete computer police records associated with: misdemeanor warrants, orders of protection and other orders and directives; stolen property, vehicles, guns or missing persons; performing 20-minute warrant hit confirmations; and serving as the legal holder of records on behalf of a Police Agency for such records. 0 Packet Pg. 436 10.1.e In. Executive Director. The "Executive Director" is the chief operating officer for Snohomish County 911 appointed by and serving at the pleasure of the Governing Board. n. Emergency Communication Services. "Emergency Communication Services" mean those services described in Section 4.a. o. Emergency Public Safety Radio System. The "Emergency Public Safety Radio System" is the Snohomish County emergency radio system developed, owned and, as of the Consolidation Effective Date, operated by SERS, including but not limited to base stations and towers for such radio system and microwave backbone. P. Fire Agency. A "Fire Agency" is a Principal that is a Direct Provider of fire and/or EMS services. q. Fire/EMS Technical Advisory Committee. The "Fire/EMS Technical Advisory Committee" is the advisory board composed of Representatives from Principal and Subscriber fire and EMS departments or agencies as described in Section 7. r. Fully Integrated Services. "Fully Integrated Services" are Emergency Communication Services provided by Snohomish County 911 from and after the date that dispatch services are regularly provided at a single primary facility (which is currently located at 1121 S.E. Everett Mall Way, Everett, WA 98208). Fully Integrated Services are anticipated to begin on or about January 1, 2019. S. Gap Period. "Gap Period" means the period between the Consolidation Effective Date and February 15, 2018. t. Governing Board. The "Governing Board" is the body described in Section 6 and shall be the governing body of Snohomish County 911. U. Initial Term. The "Initial Term" refers to the first six (6) years in which this Agreement shall be in effect. V. Member. A "Member" or "Governing Board Member" is the individual representing a Principal on the Governing Board, or his or her designated alternate. W. Participating Agencies or Participants. "Participating Agencies" or "Participants" refer to Principals and all Subscribers, as they may be so constituted from time to time, and individually referred to as a "Participating Agency" or "Participant." X. Plan of Consolidation. "Plan of Consolidation" means the plan approved by SNOPAC and SNOCOM as required by chapters 24.03 and 24.06 RCW. 7 Packet Pg. 437 10.1.e Y. Police Agency. A "Police Agency" is a Principal that is a Direct Provider of policing services. Z. Police Records Services. "Police Records Services" include_performing computer searches and entries to locate and/or clear of public safety database records (WACIC/NCIC) including but not limited to stolen articles, stolen vehicles, stolen guns, missing persons and warrants, as well as entry and dissemination of State ACCESS system administrative messages. aa. Police Technical Advisory Committee. The "Police Technical Advisory Committee" is the advisory board composed of Representatives from Principal and Subscriber police, sheriff or similar departments or agencies as described in Section 7. bb. Principal. A "Principal" is a general purpose municipal corporation or government agency, a fire district, a Public Safety Interlocal Operation, a regional fire protection service authority created pursuant to chapter 52.26 RCW, or a State agency created under the laws of State, which is a Direct Provider of police services or fire/EMS services or both, and which has accepted the terms of and has executed this Agreement from time to time. CC. Public Safety Interlocal Operation. "Public Safety Interlocal Operation" includes a joint operation of fire districts and cities for provision of public fire and EMS services entered into and operating pursuant to chapter 39.34 RCW, and may also include a public development authority created pursuant to RCW 35.21.730 et. seq. or a regional fire protection service authority created pursuant to chapter 52.26 RCW, or a nonprofit corporation created for the purpose of facilitating a joint operation between fire districts and cities pursuant to RCW 39.34.030(3). dd. Representative. "Representative" refers to the individual representing a Principal or a Subscriber on the Police Technical Advisory Committee or Fire/EMS Technical Advisory Committee, or his or her designated alternate. ee. SERS. "SERS" is the Snohomish County Emergency Radio System agency created pursuant to chapters 39.34 and 24.06 RCW and an interlocal agreement effective July 1, 1999, as it may thereafter be amended. f£ Simple -Majority. A "Simple -Majority Vote" of the Governing Board means a majority of the votes of the Members present constituting a quorum and voting. gg. Single -Service Principal. A "Single -Service Principal" is a Principal that is formed as a city or town under the laws of State that (1) directly provides either Packet Pg. 438 10.1.e fire/EMS service or police service, but not both, and (2) receives the service it does not directly provide from a Principal or Subscriber, as confirmed by its election of service form (Exhibit A), as it may be updated from time to time per Section 6.c. hh. SNOCOM. "SNOCOM" is the Southwest Snohomish County Public Safety Communication Agency, formed pursuant to chapters 39.34 and 24.03 RCW. ii. Snohomish County 911. "Snohomish County 911" refers to the intergovernmental agency formed pursuant to chapters 39.34 and 24.06 RCW, this Agreement and the Articles. J. SNOPAC. "SNOPAC" is the Snohomish County Police Staff and Auxiliary Services Center formed pursuant to chapters 39.34 and 24.06 RCW. kk. State. "State" means the state of Washington. I Subscriber. A "Subscriber" is a general purpose municipal corporation or government agency, a fire district, a Public Safety Interlocal Operation, a regional fire protection service authority created pursuant to chapter 52.26 RCW, or a state agency created under the laws of the State, other than a Principal, which has agreed to pay Snohomish County 911 for Emergency Communication Services or other services as offered at a rate or rates according to such terms and conditions as may be established by Snohomish County 911 as evidenced by separate contract between Snohomish County 911 and such entity. A "Subscriber" may also be a Principal that is converted to Subscriber status as provided in Sections 12, 13 and 14. A Subscriber may also be a tribal government, a specialized public safety operation within County government, or private for profit or non-profit corporation providing services that require use of Emergency Communications Services, for example and without limitation, a private ambulance service, provided further that Subscribers described in this sentence may not become Principals. mm. Supermajority Vote. A "Supermajority Vote" means Governing Board approval of an item accomplished by securing affirmative votes of both: (1) not less than seventy percent (70%) of all Members of the Governing Board present constituting a quorum and voting, and (2) not less than one voting Governing Board Member representing a Principal Fire Agency or Agencies. nn. Technical Advisory Committees. "Technical Advisory Committees" are the Police Technical Advisory Committee and the Fire/EMS Technical Advisory Committee established by Section 7. 9 Packet Pg. 439 10.1.e oo. Transition Board. The "Transition Board" is the temporary Governing Board organized for the purpose of providing initial oversight of the start-up of Snohomish County 911 pursuant to Section 6.b. pp. User Fees. "User Fees" are fees for service charged to Participating Agencies for all services for Emergency Communication Services provided by Snohomish County 911 whether provided to Principals or Subscribers. User Fees exclude fees for Additional Services and nominal annual membership fees charged to Associate Agencies. User Fees charged to Subscribers may be approved by Simple Majority Vote of the Governing Board. qq. 911 Calls. "911 Calls" are those calls received or dispatched via the statewide emergency communication network of telephone or via other communications means as described in chapter 38.52 RCW. SECTION 4. SNOHOMISH COUNTY 911 SERVICES. a. Snohomish County 911 has the responsibility and authority for providing Emergency Communication Services and all related incidental functions for communicating and dispatching services between the public and Participating Agencies in the furtherance of improved public safety and emergency response, including the following more specifically described services (collectively, "Emergency Communication Services"): i. Receiving 911 Calls and non -emergency public safety calls for police, fire and medical services; ii. Notifying, dispatching, directing, supporting and coordinating public safety personnel response, including dispatching emergency police, fire, medical and other special or supporting specialized emergency responses services and resources (for example and without limitation, SWAT response); iii. Hosting, configuring, and administering public safety technology networks, systems and applications in support of the delivery of Emergency Communications Services; iv. Updating, maintaining and managing radio communications systems (excluding, unless specifically approved by Governing Board, the Emergency Public Safety Radio System), computer systems, support files and resource materials necessary to accomplish the above; V. Police Records Services; 10 Packet Pg. 440 10.1.e vi. Establishing and updating from time to time standard protocols for communications to and from personnel in the field; vii. Providing certain Ancillary Services; and viii. Upon a Supermajority Vote of the Governing Board, providing services then -provided by SERS together with all necessary or advisable additional services and actions directly related to SERS. b. From the Consolidation Effective Date through December 31, 2019, Snohomish County 911 shall provide Enhanced Police Records Services to Principals and Subscribers who were SNOCOM member agencies with Police Agencies that are Directly Served by Snohomish County 911. During this time, such services will be deemed Ancillary Services and are hereby approved as Ancillary Services. No later than May 2019, the Executive Director will make a written recommendation to the Governing Board as to whether, beginning on January 1, 2020, Enhanced Police Records Services should be: (i) discontinued; (ii) offered to all Participating Agencies; or (iii) continue to be provided only to former SNOCOM Police Agencies, and whether such services should be treated as Ancillary Services or Additional Services. The Governing Board shall make a determination regarding the treatment of Enhanced Police Records Services no later than June 30, 2019. C. Snohomish County 911 may also, when authorized by a Simple Majority Vote of the Governing Board, provide Additional Services. Additional Services will be offered by separate contract as optional services to Participating Agencies. Charges for Additional Services, if any, shall be accounted for separately and shall not be included in the calculation of User Fees. SECTION 5. SNOHOMISH COUNTY 911 POWERS. Snohomish County 911, through its Governing Board, shall have all powers allowed by law for interlocal agencies created under RCW 39.34.030 and chapter 24.06 RCW, as they now exist or may hereafter be amended, and as authorized, amended, or removed by the Governing Board, as provided for in this Agreement, and including but not limited to the following: 911; a. Recommend action to the legislative bodies of the Participating Agencies; b. Review and approve budgets for Snohomish County 911; C. Establish policies for expenditures of budget items for Snohomish County d. Review and adopt personnel policies for Snohomish County 911; 11 Packet Pg. 441 10.1.e e. Review and approve operating policies and procedures for Snohomish County 911, its programs and Emergency Communication Services provided pursuant to this Agreement; f. Establish a fund or special fund or funds as authorized by RCW 39.34.030 for the operation of the Snohomish County 911; g. Conduct regular and special meetings as may be designated by the Governing Board consistent with the State Open Public Meetings Act (chapter 42.30 RCW); h. Maintain and manage records in accordance with the State Public Records Act (chapter 42.56 RCW and chapter 40.14 RCW)and other applicable State applicable and federal records laws and regulations; i. Determine what services (including but not limited to Emergency Communication Services and Additional Services) shall be offered and under what terms they shall be offered; j. Retain, terminate, direct and supervise the Executive Director; k. Create committees to review and make recommendations for purposes and duties of committees; 1. Approve strategic plans; in. Approve the addition of new Principals and Subscribers and the terms of their participation in Snohomish County 911 and receipt of Emergency Communication Services; n. Enter into agreements with or make purchases from third parties for goods, assets, property and/or services necessary to fully implement the purposes of this Agreement; o. Establish fees and charges for services provided to Participating Agencies; p. Direct and supervise the activities of any advisory board or committee established by the Governing Board; q. Enter into agreements with, and receive and distribute funds, from any federal, state or local agencies; r. To the extent permitted by law, accept loans or grants of funds from any federal, state, local or private agencies and receive and distribute such funds; 12 Packet Pg. 442 10.1.e S. Receive all funds allocated to Snohomish County 911 for services provided pursuant to this Agreement; t. Purchase, take, receive, lease, take by gift, or otherwise acquire, own, hold, construct, improve, use and otherwise deal in and with real or personal property, or any interest therein, in the name of Snohomish County 911; U. Sell, convey, lease, exchange, transfer, and otherwise dispose of all of its real and personal property and assets; V. Sue and be sued, complain and defend, in all courts of competent jurisdiction in Snohomish County 911's name; W. Make and alter bylaws for the administration and regulation of its affairs consistent with this Agreement; X. Hold radio frequency licenses and software and other licenses to enable Snohomish County 911 to operate radio communications and dispatch systems to meet its public safety responsibilities; Y. Enter into contracts with Subscribers to provide Emergency Communication Services and Additional Services pursuant to this Agreement; Z. Any and all other acts necessary to further Snohomish County 911's goals and purposes; and aa. Except as expressly provided above or in Section 13, Snohomish County 911 shall not have the power or authority to issue debt in its own name. SECTION 6. GOVERNING BOARD: COMPOSITION AND OPERATION. a. Composition. Snohomish County 911 shall be governed by a Governing Board composed of fifteen (15) voting members and one (1) non -voting member. Ten (10) of the Governing Board voting member seats shall be allocated to Police Agencies, five (5) Governing Board voting member seats shall be allocated to Fire Agencies, and one (1) non -voting member seat shall be allocated to an Associate Agency or a Single - Service Principal. Governing Board Members and their alternates shall be selected in the manner described in Exhibit B. Notwithstanding the foregoing, from the Consolidation Effective date until the first meeting of the Governing Board, Snohomish County 911 shall be governed by the Transition Board described below. The first meeting of the Governing Board shall occur no later than January 31, 2018, at which point the Transition Board member terms and authority shall expire. 13 Packet Pg. 443 10.1.e b. Transition Board. To govern the Snohomish County 911 until such time as all Participating Agencies and Associate Agencies have an opportunity to conduct their first caucuses and select initial Governing Board Members, a Transition Board will be created for the limited time and purposes described in this subsection. The Transition Board shall be composed of six (6) members, including: three (3) members and one alternate from the 2017 SNOPAC Board of Directors members or alternates and three (3) members and one alternate from the 2017 SNOCOM Board of Directors members or alternates, duly selected by the respective boards in 2017 for this service; provided, that all members of the Transition Board must otherwise be qualified to serve as voting Board Members of Snohomish County 911 and their agencies must be Principals of Snohomish County 911 and a party to this Agreement. Alternates shall serve in the absence of a Transition Board member from their appointing agency. The Transition Board shall be responsible for selecting and appointing an interim Executive Director of Snohomish County 911 to oversee the management of Snohomish County 911 until the first elected Governing Board takes action with respect to this position. The Transition Board shall direct the interim Executive Director to convene the Principals and Associate Agencies no later than January 15, 2018, for purposes of meeting as caucuses to elect the initial Governing Board Members and Alternates. The Transition Board shall only take such actions as are immediately necessary for the conduct of business of the Snohomish County 911 in the month of January 2018. Meetings of the Transition Board shall be open to the public to the extent required by chapter 42.30 RCW. The provisions of this Agreement regarding qualifications to serve (Section 6.c), quorum (Section 6.h), voting (Section 6.i) and conduct of meetings (Sections 6.m and 6.o) of the Governing Board shall apply to the Transition Board. C. Qualifications to Serve. A Governing Board Member, or his or her alternate must be duly selected in the manner described in Exhibit B and must be either: an elected official; chief administrative officer; chief law enforcement officer or fire chief from a Principal, or a person directly -reporting to the chief law enforcement officer or fire chief, or in the case of Snohomish County, the Snohomish County Executive or a Snohomish County Executive Director. d. Terms of Office. Governing Board Members are elected every two (2) years by caucuses at the Agency Assembly, as described further in Exhibit B. The terms of the newly elected Board Members commence with the first Governing Board meeting in May; provided, however, that the first elected Governing Board Members' terms of office shall run from their date of election in January 2018 through May 2020 and provided further that the Transition Board shall serve only until the first elected Governing Board Members' are selected in January 2018. 14 Packet Pg. 444 10.1.e e. Election to Receive Service From Snohomish County 911; Impact on Governing Board Representation. Each Principal shall determine which of its respective public service departments or operations will be Directly Served by Snohomish County 911. The initial election by each Principal as to which of their respective departments or operations will receive services from Snohomish County 911 will be recorded by the submittal by each Principal of a completed service election form, substantially in the form set forth at Exhibit A. The service election form determines whether a Principal participates in a caucus to select either or both a Police Agency Governing Board Member or a Fire Agency Governing Board Member. Single Service Principals shall also participate in the caucus for the non -voting Governing Board Member. Each Principal shall promptly provide written notice to Snohomish County 911 of any changes in its services impacting its qualification as a Police Agency or Fire Agency. f. Conditions for Serving on Governing Board. All Governing Board Members and their alternates shall serve without compensation from Snohomish County 911. However, Snohomish County 911 may pay for or reimburse Governing Board Members and alternates for reasonable out-of-pocket costs related to service on the Governing Board. Members may only serve for such time as they meet the qualification of a Governing Board Member for the Principals with which they served of the start date of their then current term on the Governing Board. g. Alternates. Alternates shall be selected and shall serve in the absence of Governing Board Members in the manner described in Exhibit B. Alternates must meet the same qualifications as Governing Board Member. h. Quorum. A simple majority of the voting Members (or their alternates) in number (excluding any Member that represents a Principal which been terminated by vote of the Governing Board, or which has given notice of withdrawal and is not permitted to vote per terms of Section 17.f) shall constitute a quorum of the Governing Board for purposes of doing business on any issue. i. Votins. The Board shall strive to operate by consensus. All Board decisions on items not listed in Section 6.j require a Simple Majority Vote for approval. A Governing Board Member may not split his or her vote on an issue and there shall be no weighted voting. No voting by proxies or mail -in ballots is allowed. Voting by a designated alternate is not considered a vote by proxy. A Governing Board Member representing a Principal that has given notice of withdrawal or which has been terminated by vote of the Governing Board shall be authorized to cast votes at the Governing Board only on budget items to be implemented prior to the withdrawal or termination date. 15 Packet Pg. 445 10.1.e j. Items Requiring Supermajority Vote for Approval. A Supermajority Vote of the Governing Board shall be required in order to approve the following items or actions: i. Amendment to the Principals' Assessment formula(s); ii. Approval of a budget that exceeds the prior approved budget by a percentage in excess of the most recently published Consumer Price Index — Urban for the Seattle/ Tacoma/Bremerton metropolitan area, June - June, calculated by the Federal Bureau of Labor Statistics, or its successor index, plus 4% (adjusted as necessary to accomplish the same annual cost increase limitation in the event Snohomish County 911 transitions to a biennial budget). iii. A decision to acquire assets, equipment, real or personal property valued at over $500,000; iv. Admission of a new Principal (other than admission of an Associate Agency as a Principal, or a Principal created by the merger, consolidation or other process as described in Section 6.r); V. Reinstatement of a Principal that has been converted to Subscriber; vi. Appointing the Executive Director (a Simple Majority Vote is required for removal of the Executive Director); vii. Expansion of the scope of services provided by Snohomish County 911 within the Scope of Section 4.a and 4.b, including but not limited to acquiring assets held by SERS and providing services then -provided by SERS in accordance with Section 4.a.vii.; viii. Adoption or amendment of any bylaws, or amendment of the Articles; ix. Merger, consolidation, sale of all or substantially all assets of the Snohomish County 911 per Section 19; X. Modification of this Agreement (except for those items requiring approval of all legislative bodies of the Principals per Section 18); xi. Termination or dissolution of Snohomish County 911 per Section 20; xii. Approval of debt pursuant to Section 13; and xiii. Any other action requiring a two-thirds or sixty six -percent (66%) supermajority vote under chapter 24.06 RCW. k. Officers. The Governing Board shall have four officers, a President and Vice -President, Secretary and Treasurer, who will serve two (2) year terms, coterminous with Governing Board Member elections. It will be the function of the President to preside at the meetings of the Governing Board. The Vice -President shall assume this role in absence of the President. Immediately following the election of Governing Board Members, at the first meeting of the Governing Board, the officers shall be elected by Simple Majority Vote of the Members. In the event of a vacancy in the President 16 Packet Pg. 446 10.1.e position, the Vice -President shall assume the President position for the balance of the term of the departed President. In the event of a vacancy in the Vice -President position, the Governing Board shall by Simple Majority Vote elect a new Vice -President to serve to the balance of the term of the departed Vice -President. Any officer appointed by the Governing Board may be immediately removed by Simple Majority Vote of the Governing Board, with or without cause, in which event the Governing Board shall promptly elect a new officer who shall serve for the remainder of the unexpired two-year term. The Governing Board may appoint persons to serve as Secretary and Treasurer of Snohomish County 911; provided, that such persons shall not be Members of the Governing Board. The duties of all officers shall be further described in the Snohomish County 911 Bylaws. 1. Staffing. The Executive Director shall assign agency staff to support the Governing Board as he or she deems appropriate. In. Meetings. The Governing Board shall meet not less than four (4) times per year, at least once each calendar quarter, at a time and place designated by the President of the Governing Board or by a majority of its Members. Regular meetings shall be held pursuant to a schedule adopted by the Governing Board. Special meetings may be called by the President or a majority of Governing Board Members upon giving all other Members notice of such meeting in accordance with chapter 42.30 RCW (which, as of the date of this Agreement, requires written notice to be provided to each Member at least twenty-four (24) hours prior to the meeting). Notwithstanding the foregoing, the President or Members calling a special meeting will, in good faith, attempt to provide at least ten (10) days prior written notice of a special meeting, however, failure to do so will not invalidate any otherwise legal action taken at a meeting where the proper notice was provided in accordance with chapter 42.30 RCW. In an emergency, the Governing Board may dispense with written notice requirements for special meetings, but must, in good faith, implement best efforts to provide fair and reasonable notice to all Governing Board Members. Members of the Governing Board may participate in a meeting through the use of any means of communication by which all Members and members of the public participating in such meeting can hear each other during the meeting. Any Governing Board Members participating in a meeting by such means is deemed to be present in person at the meeting for all purposes including, but not limited to, establishing a quorum. n. Bylaws. The Governing Board shall be authorized to establish bylaws that govern procedures of the Governing Board. 17 Packet Pg. 447 10.1.e o. Parliamentary Authority. Robert's Revised Rules of Order shall govern any proceeding of the Governing Board to the extent not inconsistent with this Agreement or the bylaws adopted by the Governing Board. P. Consultation with Technical Advisory Committees. It is the intent of this Agreement that the Governing Board shall seek the active participation and advice of Participating Agencies in the determination of Snohomish County 911 operating policies. The Technical Advisory Committees shall have the opportunity to provide reports at each regular Governing Board meeting. The Governing Board shall consider input from the Technical Advisory Committees in its deliberations. q. Boundary Changes or Service Territory Changes. It is the responsibility of each Participating Agency to provide reasonable advance notice to Snohomish County 911 of any boundary changes, or service territory changes that may occur due to annexation, merger, or other reason, so that Snohomish County 911 may accurately dispatch calls, accurately track calls for service data and accurately assess User Fees; provided, however, until such time as Snohomish County 911 has sufficiently accurate data (such as an official population estimate from the State) by which to calculate User Fees for the Participating Agencies(s) involved, Snohomish County 911 shall continue to bill each Participating Agency on the basis of Snohomish County 911's most accurate data and the parties involved in the boundary or service territory change shall amongst themselves address any User Fee allocation issues. r. Service Changes; Merger or Annexation of a Participating Agency Formation of New Public Safety Interlocal Operation. It is the responsibility of each Participating Agency to provide reasonable advance notice to Snohomish County 911 of any boundary changes, or service territory changes that may occur due to annexation, merger, or other reason. In the event a Participating Agency merges or annexes to a Principal or becomes a member agency of a Public Safety Interlocal Operation that is a Principal, the merged or annexed Participating Agency's rights and obligations under this Agreement shall be assumed in full by the Principal without further action by the Governing Board. In the event that Participating Agencies, which meet the qualifications of this paragraph, join together to create a new Public Safety Interlocal Operation (for example and without limitation, creation of a new regional fire authority under chapter 52.26 RCW), and as a result of such formation the fire/EMS operation or police operation of such Participating Agencies are no longer Directly Served by Snohomish County 911, then after all of the necessary assignments and agreements are executed related to the creation of the Public Safety Interlocal Operation, the newly created Public Safety Interlocal Operation shall become a Principal and a party to this Agreement without further action of the Governing Packet Pg. 448 10.1.e Board. At such time the rights and obligations of the forming Participating Agencies shall be assumed by the Public Safety Interlocal Operation. Notwithstanding the foregoing, in order for the newly created Public Safety Interlocal Operation to become a Principal and a party to this Agreement without further action of the Governing Board, each Participating Agency at the time of formation of the newly created Public Safety Interlocal Operation must (i) be a current Principal and party to this Agreement, or (ii) have previously been a member of SNOCOM or SNOPAC and otherwise independently qualifies as a Principal under this Agreement. Notwithstanding anything in this paragraph to the contrary, if a merged or annexed Principal retains a separate public safety operation that is Directly Served by Snohomish County 911, then that Principal shall maintain its status and shall retain all its rights and obligations under this Agreement with respect to its Directly Served public safety operation. S. Associate Agencies. Associate Agencies shall be charged a nominal annual membership fee at a level set from time to time by Simple Majority Vote of the Governing Board. An Associate Agency which stops contracting for police and/or fire/EMS services from a Principal and requests to be Directly Served by Snohomish County 911 shall be approved by the Governing Board as a Principal per Section 14.d and shall not be subject to any latecomer fees in making this transition. SECTION 7. TECHNICAL ADVISORY COMMITTEES. a. Creation and Membership. Two Technical Advisory Committees shall be created to serve in an advisory capacity to the Governing Board and Executive Director. i. Police Technical Advisory Committee. The Police Technical Advisory Committee shall consist of the chief or his or her designee from each Principal and Subscriber police department or equivalent agency or operation Directly Served by Snohomish County 911. ii. Fire/EMS Technical Advisory Committee. The Fire/EMS Technical Advisory Committee shall consist of the chief or his or her designee from each Principal and Subscriber with a Fire/EMS department or equivalent agency or operation Directly Served by Snohomish County 911. b. Technical Advisory Committee Representatives. Persons serving on either Technical Advisory Committee shall serve without compensation from Snohomish County 911. However, Snohomish County 911 may pay for or reimburse Representatives and alternates for reasonable out-of-pocket costs related to service on the Technical Advisory Committees. 19 Packet Pg. 449 10.1.e C. Alternates. Each Representative serving on a Technical Advisory Committee may designate one alternate, confirmed in writing, to serve when such Representative is absent or unable to serve provided that such alternates must have operational responsibilities within their respective agencies. Written notice of the appointment of an alternate shall be provided to the Chair the applicable Technical Advisory Committee prior to the alternate serving in the absence of the Representative. d. Powers. Each Technical Advisory Committee shall meet individually as frequently as their members deem appropriate, but not less than twice each year, for the purpose of promoting interagency collaboration and cooperation, information sharing, discussion and review of agency operating policy and such other matters as the Governing Board may request. The Technical Advisory Committees shall provide advice, information, and recommendations to the Governing Board and the Executive Director. e. Quorum. One-third of the Representatives of each Technical Advisory Committee (or any alternates present and participating in place of a Representative) shall constitute a quorum for meetings of such Committee. f. Voting. All actions and recommendations of the Technical Advisory Committees shall be approved by majority vote of those present and voting. Each Representative shall have one vote. There will be no weighted voting, proxy voting, or mail -in voting. g. Officers. Each Technical Advisory Committee shall have two officers, a Chair and Vice -Chair. It will be the function of the Chair to preside at the meetings of his/her respective Technical Advisory Committee, and the Vice -Chair shall assume this role in absence of the Chair. The officers shall be initially elected at the first meeting of each Technical Advisory Committee after the effective date of this Agreement, by majority vote of the Representatives on the respective Technical Advisory Committee, and shall serve for a one-year term. Annually thereafter, the Vice Chair shall assume the role of Chair and the Joint Operating Board shall elect a new Vice -Chair. In the event of a vacancy in the Chair position, the Vice -Chair shall assume the Chair for the balance of the term of the departed Chair. In the event of a vacancy in the Vice -Chair position, the Technical Advisory Committee shall elect a new Vice -Chair to serve to the balance of the term of the departed Vice -Chair. An officer of a Technical Advisory Committee elected to fill the unexpired term of his or her predecessor shall not be precluded from serving a full annual term of office following the end of such unexpired term. h. Staffing. The Technical Advisory Committees shall be staffed by the Executive Director and such additional agency staffing as the Executive Director may deem appropriate. 20 Packet Pg. 450 10.1.e i. Meetings. All meetings of each Technical Advisory Committee shall be open to the public if and to the extent required by chapter 42.30 RCW. Regular meetings shall be held pursuant to a schedule approved by the Technical Advisory Committee. Special meetings may be called by the Chair of the Technical Advisory Committee or a majority of the Representatives of the Technical Advisory Committee. Members of the Technical Advisory Committees may participate in meetings through the use of any means of communication by which all Representatives and members of the public participating in such meeting can hear each other during the meeting. Any Representatives participating in a meeting by such means is deemed to be present in person at the meeting for all purposes including, but not limited to, establishing a quorum. SECTION 8. ANNUAL AGENCY ASSEMBLY. a. Purpose. To provide a forum for an exchange of information and ideas between Snohomish County 911 and its Principals, Subscribers and Associate Agencies, the Governing Board shall in April of each year convene an Agency Assembly, at which the Executive Director shall present an annual report outlining: i. Activities of Snohomish County 911 for the previous calendar year; ii. The proposed work program and significant events in the current calendar year; financial condition of Snohomish County 911; iii. Results of Governing Board adopted performance benchmarks; and iv. The proposed budget policy for the upcoming year. Also at the Agency Assembly, Board President shall offer remarks on behalf of the Board. The Agency Assembly shall be open to the public to the extent required by chapter 42.30 RCW. b. Governing Board Meeting at the Agency Assembly. The required annual Governing Board meeting shall occur immediately after the Agency Assembly. C. Caucuses for Election of Board Members. Every two (2) years, beginning in 2020, the Agency Assembly agenda will include a time for caucuses to meet and elect governing Board Members and their alternates as provided in Section 6 and Exhibit B, and to announce the results of the caucus deliberations. d. Attendance. Each Principal, Subscriber, and Associate Agency may send one or more elected officials as well as police chiefs, fire chiefs, their deputies or assistants or other personnel to participate in the Agency Assembly. Participation in caucuses for election of Governing Board Members is governed by Exhibit B. 21 Packet Pg. 451 10.1.e e. Action by Attendees. Attendees of the Agency Assembly may vote to recommend changes to the proposed budget policy, work program and performance measures program, and may provide additional comments and questions to the Governing Board. Voting by attendees shall be based on one -vote per each Principal, Subscriber, and Associate Agency, with a simple majority vote of all agencies represented at the meeting required to approve any recommendation to be forwarded to the Governing Board. The actions and recommendations of attendees at the annual Agencies' Assembly shall be advisory to the Governing Board. SECTION 9. EXECUTIVE DIRECTOR. The Governing Board shall be responsible for the appointment and termination of the Executive Director. An interim Executive Director shall be appointed by the Transition Board as provided in Section 6.b. The interim Executive Director shall serve in such capacity until a permanent Executive Director is appointed by the Governing Board. A Supermajority Vote of the Governing Board is required to appoint the Executive Director of Snohomish County 911. The Executive Director shall be responsible to the Governing Board and shall advise it from time to time on a proposed budget and other appropriate matters in order to fully implement the purposes of this Agreement. The Executive Director shall administer Snohomish County 911 in its day-to-day operations, including but not limited to: approving and overseeing the administration of all operating procedures and public records management procedures consistent with Governing Board policies; and appointing persons to fill other staff positions in the Snohomish County 911 and overseeing the evaluation and discipline, hiring and firing of employees, and administration of collective bargaining agreements and other personnel contracts consistent with Governing Board policies. Only the Governing Board shall be authorized to hire or retain legal counsel and independent accountants and auditors. Other consultants or legal counsel for specialized purposes within the Executive Director's signing authority as it may be defined by the Board from time to time may be designated in such manner as the Governing Board may determine subject to Sections 5 and 6. The Executive Director shall have experience in technical, financial and administrative fields and his or her appointment shall be on the basis of merit only. The Executive Director is an "at will" employee and may be terminated upon the Simple Majority Vote of the Governing Board. 22 Packet Pg. 452 10.1.e SECTION 10. PERSONNEL POLICY The Executive Director shall, as necessary from time to time, submit to the Governing Board a proposed personnel policy for the Governing Board's approval, rejection or modification. All modifications or revisions to such personnel policies must be approved by the Governing Board if and to the extent required in such policies. SECTION 11. OPERATIONAL POLICY AND SYSTEM EVALUATION. The Executive Director shall actively consider and evaluate means and opportunities toward the enhancement of operational effectiveness of emergency services. The Executive Director shall present his or her recommendations to the Technical Advisory Committees and the Governing Board from time to time. SECTION 12. BUDGET; ASSESSMENT FORMULA; PAYMENT OF ASSESSMENTS; DELINQUENCIES; RESERVE FUNDS. a. Budget Fiscal Year. The Snohomish County 911 budget fiscal year shall be either the calendar year, or two calendar years, as the Governing Board may determine. b. Budget Policy Direction. The Executive Director shall present a proposed outline of the policy approach to the budget for the upcoming budget to the attendees of the Agency Assembly. Input received from attendees at the Agency Assembly shall be reported to the Governing Board. After receiving such reports, the Governing Board shall adopt a budget policy as direction for the Executive Director in preparing the budget. C. Budget Approval. The Executive Director shall present a proposed budget to the Governing Board by no later than August 1 preceding the next budget period and the Governing Board shall approve its budget by no later than September 15. Thereafter and in no event later than September 25, Participating Agencies shall be advised on the programs and objectives contained in the proposed budget, of any changes in the User Fee formula(e), and of the required financial participation for each Principal and Subscriber for the following year(s) based upon the proposed budget. Participation by each Principal and Subscriber is contingent upon subsequent legislative appropriation for the following fiscal year. Principals and Subscribers shall promptly notify Snohomish County 911 if it does not approve its budget allocation. Any Principal not approving its full budget allocation (Assessment and cost of any Additional Services it has agreed to purchase) shall be automatically converted to Subscriber status effective the first day of the budget year (whether biennial or annual) for which the Principal did not approve its budget allocation, and subject to penalty as described in Section 12. 23 Packet Pg. 453 10.1.e d. User Fee Formula. The User Fee formula applicable to Principals for Emergency Communications Services referred to as the "Assessment formula", shall be initially approved as set forth in Exhibit C to this Agreement. The Assessment formula(e) may be changed from time to time as part of the budget process, and any such changes shall be approved by Supermajority Vote of the Governing Board in accordance with Section 6.j. In the event the Snohomish County 911 assumes the authorities of SERS as authorized in Section 4.c., the costs associated with delivering that expansion of services shall be incorporated into the Assessment formula and the User Fee for Subscribers as the Board shall determine by Supermajority Vote. Additional Services require only Simple Majority Vote of the Governing Board to approve. The Assessment formula(e) for Principals may be different from the User Fee formula applicable to Subscribers. It is expressly contemplated that Participating Agencies may become subject to differential User Fee formulae (including differential Assessment formula(e)) over time based upon the benefit conferred to such agencies. e. Payment of Assessments. Assessments shall be payable not less frequently than quarterly on or before such dates as the Governing Board may determine. f. Delinquent Assessments. Assessments not paid when due by a Principal shall begin to accrue interest on the date the Assessment was originally due and shall continue until the Assessment is paid (together with all accrued interest) in full at the Federal Prime Rate plus 3%. Snohomish County 911 shall, within seven (7) business days of the due date, send notice to any delinquent Principal and provide a 60-day cure period from the original due date of the payment, during which period the Assessment shall accrue interest as provided in the immediately preceding sentence. If such Assessments and accrued interest are not paid in full within 60 (sixty) days of the original due date, then the Principal delinquent in payment of Assessments shall upon such 60th day be deemed immediately converted to the status of a Subscriber and subject to penalty as described in Section 14. In the event a Principal converted to Subscriber status due to non-payment of fees shall not have paid in full all Assessments and interest owing by six (6) months after the original due date, then the Governing Board may terminate services to such Subscriber, which termination shall not absolve the Subscriber of its obligation to pay all Assessments past due, together with interest. g. Terms of Subscriber Contracts. Snohomish County 911 may enter into contracts with Subscribers from time to time for the purpose of providing Emergency Communication Services and other services as provided herein. Subscriber contracts may provide for the same or different payment schedules and payment formulas as those which apply to Principals; provided that, a Subscriber which, at the time it determined to become a Subscriber, was qualified to become a Principal but elected not to, shall be subject to payment of a risk premium of not less than six percent of its annual User Fees, 24 Packet Pg. 454 10.1.e or such other greater amount as the Governing Board may determine. Revenues from such risk premium shall be placed in Snohomish County 911 reserves. Subscriber contracts shall provide that User Fees not paid when due by a Subscriber shall begin to accrue interest on the date the User Fee was originally due and shall continue until the User Fee is paid (together with all accrued interest) in full at the Federal Prime Rate plus 3%. Snohomish County 911 shall, within seven (7) business days of the due date, send notice to any delinquent Subscriber. In the event a Subscriber does not pay in full all User Fees plus accrued interest within six (6) months from the date of initial delinquency, the Governing Board may terminate services to such Subscriber. Any such termination shall not absolve the Subscriber of its obligation to pay any amounts owing to Snohomish County 911, including any accrued interest. h. Reserve Funds. The Governing Board shall establish capital and operating reserve funds or accounts at the times and in the amounts necessary to ensure funds are on hand to reasonably address planned and unforeseen capital and operating expenses and to minimize the need for large increases in Assessments and/or User Fees from year to year as a result of acquisition or replacement of capital assets or equipment, and to fund the timely replacement of aging technology, equipment and systems. All amounts held in reserve funds held by SNOCOM and SNOPAC as of the Consolidation Effective Date shall be transferred to Snohomish County 911 to be placed in a reserve fund or funds at Snohomish County 911. i. Snohomish County 911 2018 Budget and User Fees. Notwithstanding the requirements in this Agreement regarding approval of budgets, Assessments and User Fees to the contrary, the following terms and conditions will apply with respect to the budget, Assessments and User Fees for Snohomish County 911 in 2018. i. The budget for Snohomish County 911 for 2018 shall be adopted substantially as set forth in Exhibit D; essentially, the adopted SNOCOM 2018 budget plus the adopted SNOPAC 2018 budget, including an amount to pay for transition costs to be funded from reserves. ii. The 2018 budget shall be subject to amendment as the Governing Board deems necessary or appropriate. iii. Assessments for Principals for Emergency Communication Services provided under this Agreement through December 31, 2018 shall be as set forth in Exhibit E, and are based on the assessments each agency would have paid had the consolidation of SNOCOM and SNOPAC not occurred. Such assessments shall be payable not less frequently than quarterly in accordance with regular practice of SNOCOM and SNOPAC, and shall be subject to such delinquency and other penalties as provided herein. 25 Packet Pg. 455 10.1.e iv. Any Principals or Subscriber purchasing Additional Services in 2018 shall do so through entering into a separate contract with Snohomish County 911. j. Rate Smoothing. As further described in Exhibit F, "rate smoothing" will be applied in the first budget year in which the Assessment formula defined in Exhibit C is applied. SECTION 13. ISSUANCE OF DEBT. Except as otherwise provided in Section 5, Snohomish County 911 shall not have the power to issue obligations or to incur debt. However, it is anticipated that Snohomish County 911 may require capital funding from time to time to support facilities, technology and equipment needs. Bonds, notes or other evidences of indebtedness may be issued from time to time by one or more Participating Agencies or by another issuer pursuant to a separate agreement between one or more Participating Agencies and Snohomish County 911 in order to provide capital financing for Snohomish County 911 on terms as agreed upon by the parties thereto. The security and sources of payment for any such debt will be determined at the time of issuance, which may include User Fees and/or capital contributions from the Principals. Any User Fees and/or capital contributions for such purposes shall be approved by Supermajority Vote of the Governing Board. Further, in the event that any Principal is obligated to make a capital contribution, such obligation shall be subject to approval by its legislative authority. To the extent that any bonds or other debt is issued on a tax-exempt basis under Section 103 of the Internal Revenue Code of 1986, as amended (the "Code"), the Participating Agencies agree to not (1) make any use of the proceeds from the sale of such bonds or other debt that will cause the bonds or other debt to be "arbitrage bonds" within the meaning of the Code, or (2) act or fail to act in a manner that will cause the bonds or other debt to be considered obligations not described in Section 103(a) of the Code. SECTION 14. CONVERSION OF STATUS OF PARTICIPATING AGENCIES, ADDITION OF NEW PRINCIPALS OR SUBSCRIBERS; PROVISION OF ADDITIONAL SERVICE TO PRINCIPALS. a. As described in Sections 12.c and 12.f hereof, a Principal may be converted to Subscriber status for failure to approve its share of the budget or for nonpayment or delinquency in payment of User Fees. On the date of such conversion, said former Principal shall: i. lose its right to participate in a caucus for selecting a voting Governing Board member; 26 Packet Pg. 456 10.1.e ii. lose its right to receive a share of Snohomish County 911 assets upon dissolution of Snohomish County 911; iii. become subject to payment of User Fees in accordance with the then applicable User Fee formula for Subscribers; and iv. be bound by the terms of the applicable Subscriber service contract(s). The conversion of a Principal to Subscriber shall not discharge or relieve any Principal of its outstanding obligations to Snohomish County 911. b. A Principal may alternately elect to convert to Subscriber status effective the first day of the next budget period (whether Snohomish County 911 is operating under an annual or biennial budget) by giving notice of its intent to the Governing Board not less than nine (9) months in advance of such effective date. Such conversion shall be effective as proposed without further action of the Governing Board, barring any basis for terminating the Principal and action thereon by the Governing Board. C. A governmental entity otherwise meeting the qualifications of a Principal in Section 3 hereof may be admitted as a Principal of Snohomish County 911 upon Supermajority Vote of the Governing Board as required under Section 6.j. Similarly, a Subscriber may apply to the Governing Board to be converted to Principal status. As a condition of becoming a Principal, whether by conversion or new admission, the Governing Board may require payment or other contributions or actions by the new Principal as the Governing Board may deem appropriate, and may set such start date for service as it deems appropriate, it being the intention of this provision that the addition of new Principals shall not cause the then -current Participants to incur additional cost. Upon such conversion or new admission, such new Principal shall execute this Agreement in its capacity as Principal and shall thereafter be subject to all provisions of this Agreement applicable to Principals. d. Notwithstanding anything to the contrary in this Agreement, an Associate Agency meeting the qualifications of a Principal may become a Principal effective the first day of the next budget year, without making any latecomer payment or contribution, upon giving notice of its intent to the Governing Board not less than nine (9) months in advance of such effective date. Such conversion shall be become effective on such date without further action of the Governing Board. e. The determination of whether to accept new Subscribers shall be made by the Governing Board in a manner similar, and subject to such terms and conditions, as that for accepting new Principals, it being the intention that the addition of new Subscribers shall not cause pre-existing Participating Agencies to incur additional cost. 27 Packet Pg. 457 10.1.e f. A Principal wishing to receive service from Snohomish County 911 for an operating department in addition to a department already served by Snohomish County 911 may make application to the Governing Board in the same manner as, and be subject to such conditions and approvals as the Governing Board may deem appropriate for, an entity (other than an Associate Agency) seeking admission as a new Principal. SECTION 15. RETAINED POWERS OF PARTICIPATING AGENCIES. Each Participating Agency shall retain the responsibility and authority for its operational departments and for such equipment and services as are required at its place of operation to interconnect to Snohomish County 911's operations. Interconnecting equipment and services necessary to the provision of authorized Snohomish County 911 services may be funded through Snohomish County 911's budget and operational programs. SECTION 16. INVENTORY AND PROPERTY. Equipment, vehicles and furnishings for Snohomish County 911's operation shall be acquired as provided by law. If any Participating Agency provides equipment or furnishings for Snohomish County 911's use, title to the same shall rest with the respective local entity unless that equipment or furnishing is acquired by Snohomish County 911. The Executive Director shall maintain and bi-annually update an inventory of equipment and furnishings owned by, leased or temporarily assigned to Snohomish County 911, and the values thereof. In event of dissolution or termination of Snohomish County 911, assigned or loaned items shall be returned to the lending entity and all other items or funds derived from the sale thereof shall be distributed to Principals as described in Section 20. SECTION 17. WITHDRAWAL BY OR TERMINATION OF PRINCIPAL. a. Any Principal may withdraw its membership and terminate its participation in this Agreement by providing written notice and serving that notice on the Governing Board on or before June 30 in any year. After providing appropriate notice as provided in this Section, that Principal's membership withdrawal shall become effective on the last day of the calendar year following the year in which the notice is given. A Principal that has given notice of its intent to terminate must meet with the Executive Director or his or her designee to develop a departure plan. The departure plan is intended to ensure an orderly separation of the Principal from New Agency and ensure minimal disruption in 911 Calls response for the public. The departure plan may include the transfer of funds and equipment or other assets and must be approved by Simple Majority Vote of the Board. Notwithstanding anything herein to the contrary, Principals shall be prohibited from withdrawing their membership and terminating their participation in this Agreement 28 Packet Pg. 458 10.1.e during the Initial Term; provided, a Principal may give appropriate notice of its intent to withdraw pursuant to this Section during the Initial Term, and in such event that Principal's membership withdrawal shall become effective on the last day of the calendar year that coincides with the end of the Initial Term. b. Notwithstanding the foregoing, a Principal may be terminated at any time by action of the Governing Board for delinquencies of at least six (6) months in payment of Assessments and interest per Section 12.f. C. Time is of the essence in giving notice of termination and/or withdrawal. d. A terminating and/or withdrawing Principal is deemed to forfeit any and all rights it may have to Snohomish County 911's personal or real property, or any other ownership in Snohomish County 911, unless otherwise provided by the Governing Board; provided further that this forfeit of rights shall not apply to personal property on loan to Snohomish County 911 from the terminating or withdrawing Principal. e. The termination and/or withdrawal of a Principal shall not discharge or relieve any Principal of its outstanding obligations to Snohomish County 911. f. A Governing Board Member representing a Principal that (i) has given notice of withdrawal, or (ii) has been terminated by vote of the Governing Board which termination is effective at a future date, shall be authorized to cast votes at the Governing Board only on budgets items to be implemented prior to the withdrawal or termination date. SECTION 18. AMENDMENT OF AGREEMENT. The following terms of this Agreement may only be amended in writing after receipt of the approval of the legislative authorities of all Principals: a. Expansion of the scope of services provided by the Snohomish County 911 beyond the scope of Section 4. b. The composition of the Governing Board and terms of office as provided in Sections 6.a and 6.d. C. Voting rights of Governing Board Members. d. Powers of the Governing Board. e. Hold harmless and indemnification requirements. f. Provisions regarding duration, termination or withdrawal. g. The conditions of this Section. The parties to this Agreement acknowledge and agree that provisions in this Agreement that are not specifically identified in (a) through (g) above reflect the Principals' direction 29 Packet Pg. 459 10.1.e as to the initial operational and administrative policies and procedures to be implemented by the Governing Board. With the exception of the foregoing items that require affirmative approval of the legislative authorities of all Principals, the parties to this Agreement authorize the Governing Board to modify this Agreement from time to time in order to carry out the corporate purposes of Snohomish County 911. Any such modification shall be in writing and executed by the President of the Governing Board after providing not less than thirty (30) days' advance written notice to all Principals of such proposed modification, and upon approval of a Supermajority Vote of the Governing Board. Nothing in this Section shall be construed to require legislative authority consent for the addition of a new Principal, conversion of an Associate Agency to a Principal, or agreement to serve an additional Subscriber. SECTION 19. MERGER, CONSOLIDATION OR SALE OF ALL OR SUBSTANTIALLY ALL ASSETS. Approval of the merger or consolidation of Snohomish County 911 with another entity, or the sale of all or substantially all assets of Snohomish County 911, shall require a Supermajority Vote of the Governing Board. SECTION 20. TERMINATION OF AGREEMENT; DISSOLUTION OF SNOHOMISH COUNTY 911. a. Generally. This Agreement may be terminated upon the approval of a Supermajority Vote of the Governing Board. The termination shall be by direction of the Governing Board to wind up business by a date specified by the Governing Board, which date shall be at least one (1) year following the date of the vote to terminate. Upon the final termination date, this Agreement shall be fully terminated. b. Distribution of Property on Termination of Agreement. Upon termination of this Agreement, all property acquired during the life of this Agreement remaining in ownership of Snohomish County 911 shall be disposed of in the following manner: i. Real or Personal Property. All real or personal property purchased pursuant to this Agreement and all unexpended funds or reserve funds, net of all outstanding Snohomish County 911 liabilities, shall be distributed to those Principals still participating in the Snohomish County 911 on the day prior to the termination date and shall be apportioned between Principals based on the ratio that the average of each Principals' contributions to the operating budget over the preceding five (5) years bears to the total of all then remaining Principals' User Fees paid during such five-year period. The Governing Board shall have the IN Packet Pg. 460 10.1.e discretion to allocate the real or personal property and funds as it deems appropriate, and the apportionment, determined consistent with the preceding sentence, need not be exact. ii. Loaned PropertX. In the event of dissolution or termination of the Snohomish County 911, assigned or loaned assets shall be returned to the lending entity. iii. Allocation of Liabilities. In the event outstanding liabilities of the Snohomish County 911 exceed the value of personal and real property and funds on hand, all Principals shall contribute to retirement of those liabilities in the same manner as which they would share in the distribution of properties and funds. C. Notwithstanding the foregoing, this Agreement may not be terminated if to do so would abrogate or otherwise impair any outstanding obligations of the Snohomish County 911, unless provision is made for those obligations. SECTION 21. DISPUTE RESOLUTION. a. Whenever any dispute arises between a Principal or the Principals or between the Principals and the Snohomish County 911 (referred to collectively in this section as the "parties") under this Agreement which is not resolved by routine meetings or communications, the parties agree to seek resolution of such dispute by the process described in this Section, which shall also be binding on Subscribers. b. The parties shall seek in good faith to resolve any such dispute or concern by meeting, as soon as feasible. The meeting shall include the President of the Governing Board, the Executive Director, and a representative(s) of the Principal(s), if a Principal(s) is involved in the dispute, and/or a person designated by the Subscriber(s), if a Subscriber(s) is involved in the dispute. C. If the parties do not come to an agreement on the dispute or concern, any party may request mediation through a process to be mutually agreed to in good faith between the parties within 30 days, which may include binding or nonbinding decisions or recommendations (whichever is mutually agreed to). The mediator(s) shall be mutually agreed upon and shall be skilled in the legal and business aspects of the subject matter of this Agreement. The parties shall share equally the costs of mediation and assume their own costs. 31 Packet Pg. 461 10.1.e SECTION 22. INSURANCE. The Governing Board, Executive Director, and Technical Advisory Committees shall take such steps as are reasonably practicable to minimize the liability of the Participating Agencies, including but not limited to the utilization of sound business practice. The Governing Board shall determine which, if any, insurance policies or self-insurance programs for governmental entities authorized in the State of Washington may be reasonably and practicably acquired to cover liability exposures and other potential losses arising from the operations of the Snohomish County 911 and the activities of the parties pursuant to this Agreement (which may include Directors and Officers, Commercial General Liability, Auto, Workers' Compensation, Stop Gap/Employer's Liability, errors and omissions, crime/ fidelity insurance, CyberRisk, property damage or loss), and shall direct the acquisition of same. SECTION 23. INDEMNIFICATION AND HOLD HARMLESS. a. Each Principal shall defend, indemnify and hold other Principals, their officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of that Principal's negligent acts or omissions in connection with the performance of its obligations under this Agreement, except to the extent the injuries or damages are caused solely by the acts of a Principal; provided, that if any such Claim is based on the concurrent negligence of more than one Principal, then the indemnifying party's obligation hereunder applies only to the extent of its negligence. b. Each Principal shall defend, indemnify and hold the Snohomish County 911 and its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of that Principal's negligent acts or omissions in connection with the performance of its obligations under this Agreement, except to the extent the injuries and damages are caused solely by the acts of the Snohomish County 911; provided, that if any such Claim is based on the concurrent negligence of Snohomish County 911 and Principal, then the indemnifying parry's obligation hereunder applies only to the extent of its negligence. C. As provided in its Articles, the Snohomish County 911 shall defend, indemnify and hold each Principal its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of the Snohomish County 91 l's acts or omissions in connection with the performance of its obligations under this Agreement, except to the extent the injuries and damages are caused solely by the acts of any Principal;; provided, that if any such Claim 32 Packet Pg. 462 10.1.e is based on the concurrent negligence of Snohomish County 911 and a Principal, then the indemnifying party's obligation hereunder applies only to the extent of its negligence. d. The Snohomish County 911 will hold harmless, indemnify and defend its officers, officials, employees and volunteers from any and all legal liability, claims or lawsuits of any kind for injuries, damages, losses of any kind occurring to another, including attorney fees, which may arise out of the good faith performance of their duties to the Snohomish County 911 and performed in the scope of their employment or service to the Snohomish County 911, except to the extent the injuries, losses and/or damages are caused by the intentional and knowing wrongful acts of any of the Snohomish County 911's officers, officials, employees or volunteers. e. Subscribers shall be required to agree to indemnify and hold harmless each Principal and the Snohomish County 911, their officers, officials, employees and volunteers from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of Subscriber's negligent acts or omissions in connection with the receipt of services from Snohomish County 911. To such degree as the Governing Board determines to be reasonable, appropriate, and consistent with applicable law and to be in the best interests of Snohomish County 911, Snohomish County 911 may also indemnify and hold harmless Subscribers. f. In the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of a party hereto and the Snohomish County 911, its officers, officials, employees, and volunteers, the party's liability hereunder shall be only to the extent of the party's negligence. It is further specifically and expressly understood that the indemnification provided in this Section constitutes the party's waiver of immunity under Industrial Insurance Title 51 RCW, solely for the purpose of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this Section shall survive the expiration or termination of this Agreement. g. Each party shall give the other parties proper notice as provided herein of any claim or suit coming within the purview of these indemnities. Termination of this Agreement, a Principal's withdrawal from the Snohomish County 911, or a Principal's conversion to Subscriber status (collectively for purposes of this subparagraph "Termination"), shall not affect the continuing obligations of each of the parties as indemnitors hereunder with respect to those indemnities and which shall have occurred prior to such Termination. 33 Packet Pg. 463 10.1.e SECTION 24. INTERGOVERNMENTAL COOPERATION. The Snohomish County 911 shall cooperate with local, state and federal governmental agencies in order to maximize the utilization of any grant funds for equipment and operations and to enhance the effectiveness of the Snohomish County 911's operations and minimize costs of service delivery. SECTION 25. NOTICE. Notices required to be given to Snohomish County 911 under the terms of this Agreement shall be directed to the following unless all Principals are otherwise notified in writing: President of the Governing Board and Executive Director, Snohomish County 911 c/o Snohomish County 911 1121 S.E. Everett Mall Way, Suite 200 Everett, WA 98208 Notices to Principals, Subscribers, Associate Agencies, Governing Board Members or Representatives required hereunder may be given by mail, overnight delivery, facsimile or email (with confirmation of transmission), or personal delivery. Each Principal shall provide the President of the Governing Board written notice of the address for providing notice to said Principal. Any Principal wishing to change its mail or email address shall promptly notify the President of the Governing Board. Notice or other written communication shall be deemed to be delivered at the time when the same is postmarked in the mail or overnight delivery services, sent by facsimile or email (with confirmation of transmission), or received by personal delivery. SECTION 26. COMPLIANCE WITH LAWS. During the term of this Agreement, the parties hereto agree to comply with all federal, State, and local laws as necessary to carry out the terms of this Agreement. Further, to the extent that any Emergency Communication Services and/or Additional Services involve the retention, security, confidentiality or other handling of certain "protected" health information under the federal Health Insurance Portability and Accountability Act of 1996 ("HIPAA") and its implementing regulations thereunder by the U.S. Department of Health and Human Services and other applicable laws including chapter 70.02 RCW, the Washington Uniform Health Care Information Act, as amended, the parties agree to comply with such laws and execute documents as necessary to implement the requirements under such laws. 34 Packet Pg. 464 10.1.e SECTION 27. VENUE. The venue for any action related to this Agreement shall be in the Superior Court in and for Snohomish County, Washington at Everett, Washington, or if applicable, in Federal District Court, Western District of Washington. SECTION 28. NO THIRD PARTY BENEFICIARIES. There are no third -party beneficiaries to this Agreement. No person or entity other than a party to this Agreement shall have any rights hereunder or any authority to enforce its provisions, and any such rights or enforcement must be consistent with and subject to the terms of this Agreement. In addition to the foregoing, nothing in this Agreement is intended to create a special relationship or other basis for third party liability. SECTION 29. SEVERABILITY. The invalidity or any clause, sentence, paragraph, subdivision, section or portion of this agreement shall not affect the validity of the remainder of this Agreement. SECTION 30. RATIFICATION. All prior acts taken by the Principals and Snohomish County 911 consistent with this Agreement are hereby ratified and confirmed. SECTION 31. EXECUTION, COUNTERPARTS AND EFFECTIVE DATE. This Agreement may be executed from time to time in any number of counterparts, each of which shall be an original, but those counterparts will constitute one and the same instrument. Further, this Agreement may be executed from time to time, without official action of the legislative body of each party hereto, in order to add a new Principal to Snohomish County 911. This Agreement shall be executed from time to time on behalf of each Principal [and Associate Agency] by its duly authorized representative following approval of this Agreement by motion, resolution or ordinance of its legislative authority. This Agreement may be amended as provided herein. This Agreement shall be deemed adopted and effective as of January 1, 2018. This Agreement shall be filed and/or posted as required by chapter 39.34 RCW. Packet Pg. 465 10.1.e IN WITNESS WHEREOF, this Agreement has been executed by each Principal on the date set forth below: [Insert Signature and Notary Blocks] 36 Packet Pg. 466 10.1.e EXHIBIT A Initial Election to Receive Emergency Communication Services from Snohomish County 911 To be returned to: Snohomish County 911 1121 S.E. Everett Mall Way, Suite 200 Everett, WA 98208 For Agencies becoming Principals: The undersigned, as party to the Snohomish County Regional Public Safety Communications Agency Interlocal Agreement (the "Agreement") and a Principal in Snohomish County 911, hereby confirms that it elects to receive from Snohomish County 911 Emergency Communication Services as defined in the Agreement, for its Police department/operation Fire/Emergency Medical Services department/operation as and when such service becomes available in accordance with the Agreement. (Cities and Towns: If both services are not checked above, please indicate below the service provider that will be providing such service, and whether that is being provided per a service contract with your jurisdiction or as a matter of law (i.e., annexation into a Fire District). For Agencies becoming Associate Agencies: The undersigned, as party to the Agreement hereby confirms that it will be an Associate Agency of Snohomish County 911. Associate Agency receives Local Policing services by contract with Fire/Emergency Medical Services by contract with For all signatory agencies: Contact information for the elected department/operation(s) is set forth below Signed this day of , 2017. Agency Name: By: Its: A-1 Packet Pg. 467 10.1.e Please attached contact information for all served department/operation(s) (Names, Title, Address, Phone and e-mail. A-2 Packet Pg. 468 10.1.e Exhibit B Process for Selecting Governing Board Members and Alternates Governing Board Members are selected every two (2) years in April as part of the Agency Assembly, through the process described below; provided, that the first caucuses shall be held in January 2018, and the Governing Board Member terms for persons elected at such caucuses shall last from their date of election through the first meeting of the Governing Board in May 2020. If not defined in this Exhibit B, capitalized terms have the meaning stated in the Agreement. As used in this Exhibit B: • Population Served means the residential population of all territory Directly Served by a Principal Police Agency or Fire Agency, according to the most recent annual report issued by the State Office of Financial Management each year determining the population of each jurisdiction. Step 1. Police Agencies are divided into four (4) caucuses a. Rank each Police Agency by Population Served from smallest to largest, provided, however, that to avoid double counting, Population Served shall be based on the population for which the Police Agency has general policing responsibilities; contracts for special services (such as bomb squad or SWAT responses only) are not included in the calculation of Population Served. b. Snohomish County shall be its own caucus (until and unless it is no longer the largest Police Agency in terms of Population Served, in which case all four caucuses shall be determined as per Subsection c below). c. The remaining Police Agencies shall be divided into three roughly equal caucuses based on Population Served, starting from the smallest Police Agency and working up to agencies serving more population. In deciding where to divide caucuses, the following rules shall apply: i. No Police Agency shall be divided into two caucuses. ii. Caucuses with the smallest agencies (the two caucuses with three Governing Board Member seats, referred to as Small and Medium Police Agencies on the Police Agencies Table below) shall be sized by rounding up (exceeding the population target to the extent necessary to completely include the target population and not divide any Police Agency between caucuses), and the larger Police Agency Packet Pg. 469 10.1.e caucus (two Governing Board Member seats, referred to as Next Largest Police Agencies in the Police Agencies Table below) shall be rounded down. Step 2. Fire Agencies are divided into three (3) caucuses a. Rank each Fire Agency by Population Served, from the smallest to the largest, provided, however, that to avoid double counting, Population Served shall be based on fire suppression responsibility; contracts for limited services (such as BLS/ALS response/transport) are not included in the calculation of Population Served. b. Divide the Fire Agencies into three (3) caucuses based on whether they are small, medium or large agency, defined as follows: i. A Large Fire Agency is defined as an agency serving 14% or more of the total Population Served by all Fire Agencies. ii. A Medium Fire Agency is defined as an agency serving more than 3% and less than 14% of the total Population Served by all Fire Agencies. iii. A Small Fire Agencies is defined as an agency serving 3% or less of the total Population Served by all Fire Agencies. Step 3. Each Caucus selects Board Members a. At the Agency Assembly, designated representatives from each Principal in each Police Agency caucus and each Fire Agency caucus shall meet together and select Governing Board Members to represent them on the Governing Board for the next two-year term. Caucuses may determine their own rules for nominating and selecting Governing Board Members, provided that the following rules shall apply: i. Representatives to the caucus shall be designated by the legislative body of the Principal they represent (or by such other person as local codes may require). Designated representatives must be qualified to serve as a Governing Board Member. ii. An individual need not attend the caucus in order to be selected as a Governing Board Member, so long as the person otherwise meet the qualifications of a Governing Board Member. iii. Each Principal within a caucus shall have an equal vote in selecting each Governing Board Member. iv. Voting by proxy will not be allowed. Packet Pg. 470 10.1.e V. No Principal may have an elected official or staff member hold more than one (1) Governing Board seat in a single caucus unless there are more seats than Principals in the caucus. vi. Each caucus shall submit a written statement to the Secretary of Snohomish County 911, signed by not less than half of the caucus' representatives present at the Agency Assembly, confirming the individuals to whom the caucus's Board seats are to be allocated for the next term of office. b. Designated representatives from each Associate Agency and each Single - Service Principal shall also form a caucus at the Agency Assembly to select a single non -voting Board Member. Representatives to the caucus shall be designated in the same manner as described in Step 3.a.i, one from each Associate Agency and each Single -Service Principal. The caucus rules described in Step 3.a apply, as do rules for selecting an alternate as described in Step 4. In no event shall the Governing Board Member appointed by this caucus be from an agency that also has a voting Governing Board Member elected for the same board term. c. The number of Governing Board Members to be selected by each caucus shall be as follows: Police Agencies (10 Board Members) Caucus 1: Largest Agencies 2 Governing Board Members, one of (Currently Snohomish County is the which must be the County Sheriff or only member) an assistant or deputy sheriff directly reporting to the Sheriff — unless or until the County is no longer the Largest Policy Agency (in terms of Population Served), in which case the two board members shall be selected as per Caucus 2. Caucus 2: Next Largest Police 2 Governing Board Members, of Agencies which one must be operational staff and one must be an elected official Caucus 3: Medium Police Agencies 3 Governing Board Members, of which one must be an operational staff and one must be an elected official Caucus 4: Small Police Agencies 3 Governing Board Members, of which one must be an operational Packet Pg. 471 10.1.e staff and one of must be an elected official Fire Agencies (5 Board Members) Caucus 1: Large Fire/EMS 3 Governing Board Members Agencies Caucus 2: Medium Fire/EMS 1 Governing Board Member Agencies Caucus 3: Small Fire/EMS agencies 1 Governing Board Member Associate Agencies and Single -Service Principals (1 non -voting Governing Board Member) 1 Caucus 1 non -voting Board Member Step 4. Each Caucus Selects a Slate of Designated Alternates, in Priority Order. a. Each caucus shall select a slate of designated alternates in a number equal to the number of Governing Board seats allocated to that caucus. b. Each caucus shall prioritize its alternates to determine the order in which the alternates are called upon to participate at a Governing Board meeting in the event of an absence of any Governing Board member representing the caucus. Caucuses may determine their own rules for nominating and selecting Board Alternates, provided that the rules set forth in Step 3.a for selecting of Board Members shall apply. Vacancies Any vacancies shall be promptly filled by the appointing caucus, which shall meet either in person or telephonically to select a replacement Board Member and/or Alternate to serve the remainder of the vacant position's unexpired term. Such selection process shall be subject to the rules outlined in Step 3. Packet Pg. 472 10.1.e Exhibit C Principals Assessment Formula Assessments are calculated and charged separately for each Emergency Communications Service provided for each Principal that has elected to receive such service. A Principal that has elected to receive both Police and Fire/EMS Emergency Communications Services will pay one Assessment for service to its Police agency and one Assessment for service to its Fire/EMS agency. A Principal that has elected to receive only police or Fire/EMS Emergency Communications Services from Snohomish County 911 only pays an Assessment for the service so received. The Transition Period is the time period beginning on the date which Snohomish County 911 has been legally formed through the beginning of the budget year in which Snohomish County 911 begins delivering Fully Integrated Services, anticipated to be calendar year 2019. This Exhibit C sets forth Assessment Formulas applicable from and after the point that Fully Integrated Services begin, anticipated to be January 1, 2019, or whichever date is otherwise selected by the Governing Board for simplicity of budgeting purposes. For example, if Fully Integrated Services become operational in February 2019, the Governing Board may nevertheless apply the User Fee formula to fund the Net Budget for all of calendar year 2019. Capitalized terms used in Exhibit C not defined in this Exhibit C have the meaning set forth in the body of the Interlocal Agreement. Description of the formula to derive Assessments for individual Principals. Step 1: Divide the Net Adopted Budget into four cost pools: • Administration and Technology • Call Takers • Police Dispatch • Fire Dispatch The costs allocable to each cost pool are further defined below (see "Definitions") Step 2: Apply Revenues to cost pools according to the following guidelines: • E-911 Tax Revenues will first be applied to offset all costs associated with the Call Takers cost pool. Any E-911 Tax Revenues over and above the amount necessary to fund all costs in the Call Takers cost pool will be applied to fund permissible costs for such revenues within the Administration and Technology cost pool. • Subscriber Contract revenues will be applied to the Police Dispatch and/or Fire Dispatch cost pool, based on the services billed to the Subscriber. For example, C-1 Packet Pg. 473 10.1.e revenues from a Subscriber contract for Emergency Communications Services with the Stillaguamish Tribe to service its Police Agency will be applied to reduce the size of the Police Dispatch cost pool. • Additional Services revenues will be applied to the Administration and Technology, Police Dispatch and/or Fire Dispatch Cost pool, based upon where the costs of those services are allocated. Step 3: Divide the four cost pools between Police Agencies and Fire Agencies: • Amounts in the Administration and Technology cost pool will be divided based on the ratio of dispatch workstations assigned to each service (initially, 8 police dispatch stations and 5 fire stations) • Police 62% • Fire 38% If the Board approves deployment of an additional dispatch work station to serve Police or Fire Agencies, this ratio will automatically change (the change is not considered a formula change requiring Governing Board approval). Amounts in the Call Taker cost pool will be divided based on a ratio that reflects an assessment of actual time spent by call takers processing each type of call: • Police 75% • Fire 25% A change in this ratio requires Supermajority Vote of the Governing Board. • Calculate a Cost per Console by dividing total Police Dispatch and Fire Dispatch Costs by the total number of dispatch stations. • Amounts in the Police Dispatch cost pool are allocated to Police Agencies and are further separated out on a Cost -per -Console basis as between Shared Dispatch Station costs and Dedicated Dispatch Station costs. (In 2017, of the 8 Initial Police Dispatch stations, 5 were shared and 3 were dedicatedI to Marysville Police, and 2 to Everett Police). • Amounts in the Fire Dispatch cost pool are allocated to Fire Agencies and are further separated out on a Cost -per -Console basis as between Shared Dispatch Station costs and Dedicated Dispatch Station costs (In 2017, there were 5 Shared Dispatch Stations in the Fire Dispatch cost pool and no Dedicated Dispatch Stations). C-2 Packet Pg. 474 10.1.e Step 4: Allocate costs to individual Principals, calculating Fire and Police Agency assessments separately as follows: • Police Agency Principal Assessments: 1. Calculate the sum of costs allocated to all Police Agencies in the Administration and Technology Cost pool plus the Call Taker cost pool, and subtract Police Agency Subscriber contract revenues. Allocate the resulting total amount between all Police Agency Principals based on the Shared Cost Allocation Calculation. The total Police Agency Principal Assessment for any individual Principal is this amount plus the individual dispatch cost allocation derived from either item 2 or 3 below as applicable to the individual Principal: 2. For Principal Police Agencies assigned to Shared Police Dispatch stations: Each such Principal is allocated a shared of all Shared Police Dispatch Station costs based on the Shared Cost Allocation Calculation 3. For Principal Police Agencies with Dedicated Police Dispatch stations: Each such Principal is allocated a cost equivalent to the Cost per Console multiplied by the number of dedicated Police Dispatch stations for which they have contracted. • Fire Agency Principal Assessments: 1. Calculate the sum of costs allocated to all Fire Agencies in the Administration and Technology Cost pool plus the Call Taker cost pool, and subtract Fire Agency Subscriber contract revenues. Allocate the resulting total amount between all Fire Agency Principals based on the Shared Cost Allocation Calculation. The total Fire Agency Principal Assessment for any individual Principal is this amount plus the individual dispatch cost allocation derived from either item 2 or 3 below as applicable to the individual Principal 2. For Principal Fire Agencies assigned to Shared Fire Dispatch stations: Each such Principal is allocated a shared of all Shared Fire Dispatch Station costs based on the Shared Cost Allocation Calculation. 3. For Principal Fire Agencies with Dedicated Fire Dispatch stations: Each such Principal is allocated a cost equivalent to the Cost per Console multiplied by the number of dedicated Fire Dispatch stations for which they have contracted. C-3 Packet Pg. 475 10.1.e • Shared Cost Allocation Calculation: Take the total sum to be allocated and divide it up based on three different factors: 1. 54% of total costs are allocated based on the percentage share of a Member's Calls for Service as compared to total Calls for Service of all such agencies (police or fire —including Principals and Subscribers). Calls for Service shall be calculated as an annual average based on the most recent 8 calendar quarters (see definition of Call Calculation Period) 2. 23% of costs are allocated based on the percentage share of a Members Assessed Value as compared to the total Assessed Value of all such agencies (police or fire, Principals and Subscribers). 3. 23% of costs are allocated based on the percentage share of a Member's Population Served as compared to the total Population of all such agencies (police or fire, Principals and Subscribers). DEFINITIONS Fire Agency or Fire Agencies: unless expressly noted otherwise, in this Exhibit these terms include both Principals and Subscribers Directly Providing fire and medical services that are Directly Served by Snohomish County 911. Police Agency or Police Agencies: unless expressly noted otherwise, in this Exhibit these terms include both Principals and Subscribers Directly Providing police services that are Directly Served by Snohomish County 911 Cost -Per -Console Total labor costs to staff all police and fire dispatch consoles divided by the number of consoles. Net Adopted Budget means the budget approved by the Governing Board after action by all individual Principals, applicable in the time period for which the Assessment is payable, less Other Revenues. Other Revenues mean revenues received by Snohomish County 911 from sources other than User Fees, E-911 tax revenues and Additional Services, including without limitation Associate Agency fees, other miscellaneous revenues, grants, or awards that may be available from time to time to offset the operating and capital costs of Snohomish County 911. Administration and Technology Costs include all costs associated with providing the supervision, management, facilities costs, insurance, reserve contributions, etc., of running the public safety dispatch center and technologies, and all other expenditures in the Net Adopted Budget not included in the definition of Call Taker Costs and Dispatch Costs. C-4 Packet Pg. 476 10.1.e Call Taker Costs include all labor costs associated with the prescribed number of operational staff assigned to staff the call taking function. Police Dispatch Costs include all labor costs associated with the prescribed number of operational staff assigned to all dispatch workstations designated for serving Police Agencies. Fire Dispatch Costs include all labor costs associated with the prescribed number of operational staff assigned to all dispatch workstations designated for serving Fire Agencies. Shared Dispatch Stations are dispatch stations that not dedicated by agreement (as opposed to workload allocation) to serve a single Principal or Subscriber. Dedicated Dispatch Stations are dispatch stations that are dedicated by agreement to serve a single Principal or Subscriber. Labor Costs are direct costs of salary and benefits. E-911 tax revenues mean revenues received by Snohomish County 911 from Snohomish County pursuant to State law. Calls for Service are defined on Appendix C-1, provided that until Snohomish County 911 has been in operation for more than three years, the calculation of the number of Calls for Service shall be determined in whole or in part (to the extent necessary to determine the two-year average number of calls for service) based on the number of Calls for Service by each Charged Operation as reported by the records of the dispatch agency previously serving each Charged Operation, and consistent with the definition of Calls for Service in Appendix C-1. Charged Operation refers to an individual Principal's fire/EMS agency/operation, being charged under the Assessment formula. The Call Calculation Period is defined as the first calendar quarter of the preceding budget year, and the 7 calendar quarters preceding that. (For example, in 2019, the Call Calculation Period be the first quarter of 2018, plus the preceding 7 calendar quarters all of 2017, and the last three quarters of 2016). Population Served has the meaning set forth in Exhibit B. Assessed Value is the Assessed Value of taxable real property in an individual Principal or Subscriber's or Snohomish County 911 Service Territory for the Charged Operation (as applicable) for the most recently available tax year, as published by the State Office of Financial Management or Snohomish County Assessor. C-5 Packet Pg. 477 10.1.e Appendix C-1 Definition of "Calls for Service" The purpose of this Exhibit is to define Calls for Service for purposes of billing/funding calculations. Snohomish County 911 will bill each Principal based on the User Fee formula, which incorporates consideration of Calls for Service as defined in this Exhibit. Section 1. Call for Service Defined: Snohomish County 911 defines a Call for Service for workload analysis and User Fee calculation as any request for service or unit initiated activity resulting in creation of a Computer Aided Dispatch System (CAD) incident that requires oversight by or interaction with Snohomish County 911 personnel, with the exception of the following: a. Any mutual aid incident where another Snohomish County 911 Principal within the same classification (police/fire/medic) is dispatched as the primary responding agency. For example, a police department that responds into another police department's jurisdiction to provide assistance does not constitute a Call for Service charged to the mutual aid responder. However, an incident involving both police and fire/EMS would result in a Call for Service for both classifications. Similarly, any mutual aid request dispatched to a location outside the Snohomish County 911 service area shall not constitute a Call for Service. b. Any incident that is a duplicate of another Call for Service, or associated with another Call for Service. For example, multiple calls about a single brush fire incident will result in only one Call for Service for the fire/EMS responder. C. Any incident that is cancelled by Snohomish County 911 personnel due to an error or similar internal reasons. This does not include "cleared incidents ", which are incidents that are cancelled when the requesting party calls back to cancel the response after the incident has been entered into CAD. d. Any informational broadcast including but not limited to CAD entries type codes of NOTICE, NOTICEP & INFO. e. Any informational incident used for tracking non police or Fire/EMS activity created by dispatchers solely for the purpose of assisting the dispatcher in tracking such activity, for example, utility call -outs. Section 2: Assignment of CFS: As a general rule, CAD incidents are assigned to a Principal when the incident occurs within its authorized dispatch area (geo-verified location) and service discipline (Police/Fire) with the following exceptions: a. Transit, Fire Marshall, Narcotics Task Force: these incidents are assigned to the responsible countywide agency regardless of location. C-1-1 Packet Pg. 478 10.1.e b. Traffic Stops: assigned to the initiating agency. c. Non-geo verified incidents, in County: assigned to initiating agency. If there are significant anomalies in the manner calls have been measured by SNOCOM and SNOPAC, those anomalies shall be adjusted in a manner determined reasonable by the Governing Board (Supermajority Vote item) in order to develop a fair means for determining the number of calls across all agencies. C-1-2 Packet Pg. 479 10.1.e Exhibit D - 2018 Budget for Snohomish County 911 Combining SNOCOM/SNOPAC 2018 Approved Budgets SNOPAC SNOCOM TOTAL Revenues Dispatch Services (Assessments) $ 10,857,878 $ 4,459,270 $ 15,317,148 E911 Excise Tax & Other $ 3,990,570 $ 1,709,962 $ 5,700,532 $ 14,848,448 $ 6,169,232 $ 21,017,680 Expenses Payroll Expenses $ 12,790,908 $ 4,947,029 $ 17,737,937 Professional Fees $ 246,000 $ 109,955 $ 355,955 Administrative Support $ 44,000 $ 11,093 $ 55,093 Rent $ 317,152 $ 104,450 $ 421,602 Repairs & Maintenance $ 1,055,167 $ 610,410 $ 1,665,577 Insurance $ 60,000 $ 42,650 $ 102,650 Communication $ 107,492 $ 50,952 $ 158,444 Travel & Training $ 114,730 $ 41,360 $ 156,090 Minor Capital Equipment $ 68,000 $ 228,668 $ 296,668 Office Supplies $ 45,000 $ 22,665 $ 67,665 Total Expense $ 14,848,448 $ 6,169,232 $ 21,017,680 D-1 Packet Pg. 480 10.1.e Exhibit E 2018 Assessments Based on adopted SNOPAC / SNOCOM 2018 Budget Assessments Jurisdiction 2018 Budget Assessments City of Brier --Police $93,177 City of Brier --Fire $25,297 City of Edmonds --Police $804,597 City of Edmonds --Fire $247,607 City Lynnwood -- Police $920,963 City of Mill Creek-- Police $360,175 City of Mill Creek --Fire $98,066 City of Mountlake Terrace --Police $355,851 City of Mountlake Terrace --Fire $115,679 City of Mukilteo -- Police $406,100 City of Mukilteo --Fire $109,545 Town of Woodway --Police $32,133 South Snohomish County Fire & Rescue RFA $890,080 City of Arlington --Fire $173,517 City of Arlington --Police $275,503 City of Everett --Fire $1,115,004 City of Everett --Police $1,910,126 Marysville Fire District $605,700 City of Marysville --Police $1,011,926 City of Stanwood --Fire $76,849 City of Stanwood --Police* $79,907 Snohomish County Fire District # 15 $36,537 Snohomish County Fire District # 16 $18,490 Snohomish County Fire District # 17 $87,376 Snohomish County Fire District # 19 $25,134 Snohomish County Fire District # 21 $49,255 Snohomish County Fire District # 22 $30,722 Snohomish County Fire District # 23 $2,931 Snohomish County Fire District # 24 $22,092 Snohomish County Fire District # 25 (Oso) $6,825 Snohomish County Fire District # 26 $30,542 Snohomish County Fire District # 27 $3,211 Snohomish County Fire District # 28 $5,674 Snohomish County Fire District # 4 $227,557 Snohomish County Fire District # 5 $54,272 E-1 c 0 M 0 c 0 U U Q IL O z W i O U O z Cn ti 0 N C 0 M 0 N C 0 U 0 a 0 IL 0 c ii as r c 0 0 U z N E 0 z 0 a W Lh c m E 0 Q Packet Pg. 481 10.1.e Snohomish County Fire District # 7 $624,868 Snohomish County Fire District # 8 $290,126 Snohomish County Airport Fire $15,222 Snohomish County Fire Marshall $4,423 North County Regional Fire Authority $122,180 City of Darrington --Police* $17,388 City of Gold Bar --Police* $28,860 City of Granite Falls --Police* $49,329 City of Lake Stevens --Police $357,594 City of Monroe --Police $277,017 Snohomish County Sheriff's Office (Unincorporated) $2,985,551 City of Snohomish Police* $129,805 City of Sultan --Police* $63,473 Stillaguamish Tribe —Police (Subscriber agency) $42,892 *Snohomish County Sheriff's Office provides service to these agencies. E-2 c 0 M 0 c O U U Q a O z W i O U O z ti 0 N C O 0 N C O U O C O IL c ii as r c 0 U z N E O t O C W Lh C O E t C� O Q Packet Pg. 482 10.1.e Exhibit F Assessment Smoothing in First Year of Fully Integrated Services Rate Smoothing will be applied in the first budget year in which the Assessment Formula defined in Exhibit C is applied ("Smoothing Year"). It is anticipated that on or about January 1, 2019, Snohomish County 911 will begin Fully Integrated Services and the Principal's Assessment formula in Exhibit C will be applied for the full calendaribudget year of 2019. It is expressly contemplated that the Smoothing Year may include less than 12 but more than 10 months of Fully Integrated Services. Smoothing payments and contributions will be calculated as follows: After adopting the budget for the Smoothing Year and calculating the assessments to be paid by each Principal and Subscriber: 1. Identify which Principals and Subscribers will see their User Fee increase in an amount equal or greater to 9% as compared to their assessment in the immediately preceding year. These Principals are "Smoothing Recipients." 2. Identify which Principals and Subscribers will see their User Fee decrease in an amount equal or greater to 9% as compared to their assessment in the immediately preceding year. These Principals are "Smoothing Contributors." 3. Determine the sum of all User Fee increases experienced by Smoothing Recipients, provided that the sum will be capped at $281,785. This is the Maximum Total Smoothing Allocation. 4. For each Smoothing Contributor, identify the amount which is 25% of its User Fee — this is the Maximum Smoothing Contribution for that Smoothing Contributor. 5. Determine the sum of all Maximum Smoothing Contributions. This is the Maximum Total Smoothing Contribution. 6. The lesser of the Maximum Total Smoothing Allocation and the Maximum Total Smoothing Contribution is the Actual Total Smoothing Allocation. 7. Increase the User Fee for the Smoothing Year of each Smoothing Contributor by an amount equal to the amount necessary such that each Smoothing Contributor contributes the same percentage of its User Fee decrease towards the Actual Total Smoothing Allocation. 8. Decrease the Use Fee for the Smoothing Year of each Smoothing Recipient by an amount equal to the amount necessary such that each Smoothing Recipient receives the same percentage of its User Fee increase from the Actual Total Smoothing Allocation. F-1 Packet Pg. 483 10.1.f U Q d O z SNOHOMISH COUNTY REGIONAL PUBLIC SAFETY COMMUNICATIONS N AGENCY INTERLOCAL AGREEMENT 0 O U O z Q Packet Pg. 484 10.1.f TABLE OF CONTENTS RECITALS.................................................................................................... 1 SECTION 1. CREATION OF SNOHOMISH COUNTY 911; STATUS OF MEMBERS AS OF THE CONSOLIDATION EFFECTIVE DATE........................................................... 2 SECTION 2. TERM OF AGREEMENT.................................................................. 5 SECTION 3. DEFINITIONS..................................................................................5 SECTION 4. SNOHOMISH COUNTY 911 SERVICES..............................................10 SECTION 5. SNOHOMISH COUNTY 911 POWERS................................................11 SECTION 6. GOVERNING BOARD: COMPOSITION AND OPERATION .....................13 SECTION 7. TECHNICAL ADVISORY COMMITTEES...........................................19 SECTION 8. ANNUAL AGENCY ASSEMBLY.......................................................21 SECTION 9. EXECUTIVE DIRECTOR................................................................22 SECTION 10. PERSONNEL POLICY....................................................................22 SECTION 11. OPERATIONAL POLICY AND SYSTEM EVALUATION .......................23 SECTION 12. BUDGET; ASSESSMENT FORMULA; PAYMENT OF ASSESSMENTS; DELINQUENCIES; RESERVE FUNDS.................................................................23 SECTION 13. ISSUANCE OF DEBT.....................................................................26 SECTION 14. CONVERSION OF STATUS OF PARTICIPATING AGENCIES; ADDITION OF NEW PRINCIPALS OR SUBSCRIBERS; PROVISION OF ADDITIONAL SERVICES TOPRINCIPALS............................................................................................26 SECTION 15. RETAINED POWERS OF PARTICIPATING AGENCIES ..........................28 SECTION 16. INVENTORY AND PROPERTY.......................................................28 SECTION 17. WITHDRAWAL BY OR TERMINATION OF PRINCIPAL ......................28 SECTION 18. AMENDMENT OF AGREEMENT.....................................................29 SECTION 19. MERGER, CONSOLIDATION OR SALE OF ALL OR SUBSTANTIALLY ALLASSETS................................................................................................30 SECTION 20. TERMINATION OF AGREEMENT; DISSOLUTION................................30 SECTION 21. DISPUTE RESOLUTION................................................................31 SECTION 22. INSURANCE...............................................................................32 SECTION 23. INDEMNIFICATION AND HOLD HARMLESS.....................................32 SECTION 24. INTERGOVERNMENTAL COOPERATION........................................34 SECTION25. NOTICE....................................................................................34 SECTION 26. COMPLIANCE WITH LAWS.............................................................................34 SECTION 27. VENUE.....................................................................................35 SECTION 28. NO THIRD PARTY BENEFICIARIES................................................35 SECTION 29. SEVERABILITY..........................................................................35 SECTION 30. RATIFICATION...........................................................................35 SECTION 31. EXECUTION, COUNTERPARTS, AND EFFECTIVE DATE....................35 c.� a a O z Co O U O z Cn Packet Pg. 485 10.1.f EXHIBITS AND APPENDICES v a Exhibit A Initial Election to Receive Emergency Communication Services a O from Snohomish County 911.....................................................................A-1 z CO Exhibit B Process for Selecting Governing Board Members and Alternates ..........B-1 0 Exhibit C Principal Assessment Formula................................................C-1 V O Appendix C-1 Definition of "Calls for Service"...................................C-1-1 z Exhibit D 2018 Budget for Snohomish County 911................................. ... D-1 Cn Exhibit E 2018 Assessments................................................................E-1 Exhibit F Assessment Smoothing in First Year of Fully Integrated Services ....... F-1 cm 12 ii Packet Pg. 486 10.1.f SNOHOMISH COUNTY REGIONAL PUBLIC SAFETY COMMUNICATIONS v AGENCY 1NTERLOCAL AGREEMENT a a O THIS SNOHOMISH COUNTY REGIONAL PUBLIC SAFETY COMMUNICATIONS z co AGENCY INTERLOCAL AGREEMENT (this "Agreement"), incorporating all exhibits p hereto, is entered into by and between the parties that execute this Agreement from time z to time. Cn RECITALS WHEREAS, the Southwest Snohomish County Public Safety Communication Agency ("SNOCOM") is a municipal instrumentality of its members, jointly organized by such members as a nonprofit corporation under chapter 24.03 of the Revised Code of Washington ("RCW") as expressly authorized by RCW 39.34.030(3)(b); and WHEREAS, the Snohomish County Police Staff and Auxiliary Services Center ("SNOPAC") is a municipal instrumentality of its members, jointly organized by such members as a nonprofit corporation under chapter 24.06 RCW as expressly authorized by RCW 39.34.030(3)(b); and WHEREAS, both SNOCOM and SNOPAC provide emergency communication services on behalf of their member agencies and their combined service territory covers the vast majority of Snohomish County; and WHEREAS, the Boards of Directors of SNOCOM and SNOPAC have investigated the means by which consolidation of their two emergency communication services operations may be accomplished for the purpose and benefit of enhancing public safety and the safety of police, fire and emergency medical services staff responding to emergencies ("first responders"); and WHEREAS, the Boards of Directors of SNOCOM and SNOPAC have determined that consolidation of the two agencies will ensure delivery of emergency communication services at or above current service levels; deliver such services to the public and first responders in a highly efficient manner; improve public safety by eliminating the need to transfer tens of thousands of 911 emergency calls between the two agencies each year; realize economies of scale through consolidation of activities; promote interagency collaboration, communication and interoperability; and support efforts to continually identify means to enhance service delivery over time; and 1 Packet Pg. 487 10.1.f WHEREAS, the Boards of Directors of SNOCOM and SNOPAC have each taken formal action to approve the consolidation of their respective agencies in accordance with RCW v 24.03.195 and RCW 24.06.220, respectively, into a single agency to be known as a. Snohomish County 911 ("Snohomish County 911"), in order to provide emergency Z communication services on a regional basis throughout Snohomish County for :i participating member agencies and other public and private agencies that may contract o with Snohomish County 911 for such services; and Z WHEREAS, substantial investigation of alternative approaches to the calculation of user fees has resulted in a fee formula which the parties agree is fair and equitable; and WHEREAS, this Agreement is authorized by the Interlocal Cooperation Act (chapter 39.34 RCW); NOW THEREFORE, in consideration of the promises and agreements contained in this Agreement and subject to the terms and conditions set forth herein, it is mutually understood and agreed by the parties as follows: SECTION 1. CREATION OF SNOHOMISH COUNTY 911; STATUS OF MEMBERS AS OF THE CONSOLIDATION EFFECTIVE DATE. a. Creation of Snohomish Count.. Pursuant to Resolution No. 2017-02 adopted by the SNOCOM Board of Directors on October 12, 2017 and Resolution No. 2017-02 adopted by the SNOPAC Board of Directors on October 12, 2017, at least two-thirds of each Board voted in favor of consolidating SNOCOM and SNOPAC as described herein and approved a plan of consolidation ("Plan of Consolidation") as required by chapters 24.03 and 24.06 RCW. Subsequent to such approval, representatives of SNOCOM and SNOPAC have or will execute the Articles of Incorporation Due to Consolidation (the "Articles") and have or will file such Articles with the Secretary of State. As permitted by RCW 23.95.210, the effective date for the consolidation shall be January 1, 2018 (the "Consolidation Effective Date"). As of the Consolidation Effective Date: i. SNOCOM and SNOPAC shall be a single corporation to be known as "Snohomish County 911" as provided in the Articles ("Snohomish County 911"). ii. Snohomish County 911 shall be formed as a municipal instrumentality of its Principals pursuant to RCW 39.34.030 and shall be Packet Pg. 488 10.1.f organized as a nonprofit corporation under chapter 24.06 RCW as authorized by chapter 39.34 RCW. This Agreement shall govern the Snohomish County 911. iii. SNOCOM, SNOPAC and each party to this Agreement hereby delegates to Snohomish County 911 the authority to provide emergency communication services as provided herein. iv. The separate existence of SNOCOM and SNOPAC, except as formed as Snohomish County 911, shall cease. V. Snohomish County 911 shall have all the rights, privileges, immunities and powers and shall be subject to all the duties and liabilities of a nonprofit corporation organized under chapter 24.06 RCW. vi. Snohomish County 911 shall thereupon and thereafter possess all the rights, privileges, immunities, and franchises, of both a public and private nature, of each of SNOCOM and SNOPAC; and all property, real, personal and mixed, and all debts due on whatever account, and all other chores in action, and all and every other interest, of or belonging to or due to each of SNOCOM and SNOPAC, shall be taken and deemed to be transferred to and vested in Snohomish County 911 without further act or deed; and the title to any real estate, or any interest therein, vested in Snohomish County 911 shall not revert or be in any way impaired by reason of such consolidation. vii. Snohomish County 911 shall be responsible and liable for all the liabilities and obligations of each of SNOCOM and SNOPAC, and any claim existing or action or proceeding pending by or against any of such corporations may be prosecuted as if such consolidation had not taken place, or Snohomish County 911 may be substituted in its place. Neither the rights of creditors nor any liens upon the property of SNOCOM or SNOPAC shall be impaired by such consolidation. viii. Snohomish County 911, as successor to SNOCOM AND SNOPAC, shall have all rights, privileges, interest, defenses and indemnity protections of all insurance providers for SNOCOM and SNOPAC, including past and current providers, that existed prior to consolidation. ix. The statements set forth in the Articles shall be deemed to be the articles of incorporation of Snohomish County 911. 3 Packet Pg. 489 10.1.f b. Status of SNOCOM and SNOPAC Members as of the Consolidation Effective Date. Each member agency of SNOCOM and SNOPAC which, by v December 31, 2017, approves, by action of its legislative authority, the execution and o delivery of this Agreement and is qualified to become and elects to be a Principal of z Snohomish County 911 by making such designation on the services election form :i attached hereto as Exhibit A, shall be deemed a Principal of Snohomish County 911 as of o the Consolidation Effective Date. z Cn Alternatively, by December 31, 2017, a member agency of SNOCOM or SNOPAC may (i) elect to be a Subscriber of Snohomish County 911 by providing written notice of same to Snohomish County 911 together with notice of its service election, (ii) provide notice to Snohomish County 911 of its request to be an Associate Agency, or (iii) provide notice to Snohomish County 911 of its intent to provide its own emergency communication services and to not be a Principal, Subscriber or Associate Agency of Snohomish County 911. The initial Principal, Subscriber, or Associate Agency status of each agency shall remain in place until such status is changed pursuant to the terms of this Agreement. Agencies that elect to become Subscribers shall promptly execute the applicable subscriber contract in a form approved and provided by the Governing Board. Notwithstanding the foregoing, in the interest of public safety, in the event any member agency of SNOCOM or SNOPAC qualified to be a Principal or Subscriber under this Agreement has not, by December 31, 2017, taken official action to execute this Agreement or notified Snohomish County 911 of its intent prior to this subsection, then such member of SNOCOM or SNOPAC shall be deemed to be a Subscriber of Snohomish County 911 for the period between the Consolidation Effective Date and February 15, 2018 (the "Gap Period"). During the Gap Period Snohomish County 911 agrees to provide Emergency Communication Services to such agency in order to allow the agency to complete its formal notification process to Snohomish County 911, and such agency shall be permitted to execute this Agreement and/or elect to be a Principal, Associate Agency, or Subscriber during the Gap Period; provided, that agencies deemed to be Subscribers during the Gap Period pursuant to this paragraph shall be charged a fee for such services based on the 2018 Assessments as described in Exhibit E attached hereto plus a latecomer fee equal to 25% of the pro-rata share of Assessments incurred from the Consolidation Effective Date through the date the agency either executes this Agreement or executes a Subscriber contract with Snohomish County 911. Snohomish County 911 shall seek to promptly resolve the status of any agency deemed to be a Subscriber under this paragraph. M Packet Pg. 490 10.1.f SECTION 2. TERM OF AGREEMENT. c.� This Agreement shall have an initial term of six (6) years (the "Initial Term"), and shall o thereafter be of infinite duration, subject to termination provisions contained herein. Z co During the Initial Term no Principal may withdraw from this Agreement, provided that a :i Principal may convert or be converted to Subscriber status as provided in Sections 12 and o 14, may annex to or join with another Principal as described in Section 6.r, or may upon Z action of the Governing Board be terminated from participation in this Agreement as provided in Section 12. SECTION 3. DEFINITIONS. Capitalized terms used in this Agreement shall have the following meanings: a. Additional Services. "Additional Services" are optional services provided by Snohomish County 911 that assist Participating Agencies in the performance of their emergency services duties but are outside the scope of Emergency Communications Services as defined in Section 4.a., for example and without limitation, managed mobile computer services. Additional Services may be offered to all Principals and Subscribers from time to time by separate contract. Terms of agreement for provision of Additional Services are to be negotiated between Snohomish County 911 and a Participating Agency and require Simple Majority Vote approval of the Governing Board. Fees for Additional Services are not part of the Assessment Formula and are not considered User Fees. b. Agency Assembly. The "Agency Assembly" is the annual meeting of representatives from the Principals, Subscribers and Associate Agencies, as described in Section 8. C. Agreement. "Agreement" means this Snohomish County Regional Public Safety Communications Agency Interlocal Agreement, as it may hereafter be amended or modified, together with all exhibits and appendices hereto, as they may hereafter be amended or modified. d. Ancillary Services. "Ancillary Services" are services that are part of the overall array of Emergency Communications Services, and related to the core functioning of Emergency Communications Services, for example and without limitation, Police Records Services and school panic button monitoring. Ancillary Services are provided by Snohomish County 911 to all Principals and Subscribers and the costs of Ancillary Services are incorporated into User Fees and Assessments. e. Articles. "Articles" mean the Articles of Incorporation Due to Consolidation of Snohomish County 911 as defined in Section 1. E Packet Pg. 491 10.1.f f. Assessments. "Assessments" mean the portion of User Fees charged to Principals for Emergency Communication Services in accordance with the Assessments v formula in provided for in Exhibit B. Assessments are a subset of User Fees. Changes to 0 the Assessment formula require Supermajority Approval of the Governing Board. z CO Assessments include costs of Ancillary Services but exclude Additional Services. :i 0 0 g. Associate Agency. "Associate Agency" is a unit of local government that z has executed this Agreement from time to time who is not a Direct Provider and is not Cn Directly Served by Snohomish County 911 but which receives police and/or fire/EMS services though a contract with a Principal or Subscriber of Snohomish County 911. 14 Associate Agencies participate in the selection of a non -voting Governing Board Member as described in Exhibit B, and may participate in the Agency Assembly. h. Consolidation Effective Date. "Consolidation Effective Date" means January 1, 2018. i. Directly Served. "Directly Served" means Principals and Subscribers who receive Emergency Communication Services from Snohomish County 911 and pay User Fees to Snohomish County 911 in exchange for such services. A Principal or Subscriber may operate both fire/EMS service and police service but elect to have only one or the other service Directly Served by Snohomish County 911. j. Direct Provider. "Direct Provider" means a Participating Agency that provides fire/EMS services and/or police services directly, rather than through contract with another agency. k. EMS. "EMS" means Emergency Medical Services as described in RCW 84.52.069(5), as now or later amended, including the provision by the Participating Agencies of emergency medical care or emergency medical services, including related personnel costs, training for such personnel, and related equipment, supplies, vehicles and structures needed for the provision of emergency medical care or EMS. 1. Enhanced Police Records Services. "Enhanced Police Records Services" are services in addition to Police Records Services, and include computer searches and actions to enter, modify or delete computer police records associated with: misdemeanor warrants, orders of protection and other orders and directives; stolen property, vehicles, guns or missing persons; performing 20-minute warrant hit confirmations; and serving as the legal holder of records on behalf of a Police Agency for such records. in. Executive Director. The "Executive Director" is the chief operating officer for Snohomish County 911 appointed by and serving at the pleasure of the Governing Board. 0 Packet Pg. 492 10.1.f n. Emergency Communication Services. "Emergency Communication Services" mean those services described in Section 4.a. v a a o. Emergency Public Safety Radio System. The "Emergency Public Safety z Radio System" is the Snohomish County emergency radio system developed, owned and, as of the Consolidation Effective Date, operated by SERS, including but not limited to v base stations and towers for such radio system and microwave backbone. z U) P. Fire Agency. A "Fire Agency" is a Principal that is a Direct Provider of fire and/or EMS services. q. Fire/EMS Technical Advisory Committee. The "Fire/EMS Technical Advisory Committee" is the advisory board composed of Representatives from Principal and Subscriber fire and EMS departments or agencies as described in Section 7. r. Fully Integrated Services. "Fully Integrated Services" are Emergency Communication Services provided by Snohomish County 911 from and after the date that dispatch services are regularly provided at a single primary facility (which is currently located at 1121 S.E. Everett Mall Way, Everett, WA 98208). Fully Integrated Services are anticipated to begin on or about January 1, 2019. S. Gap Period. "Gap Period" means the period between the Consolidation Effective Date and February 15, 2018. t. Governing Board. The "Governing Board" is the body described in Section 6 and shall be the governing body of Snohomish County 911. U. Initial Term. The "Initial Term" refers to the first six (6) years in which this Agreement shall be in effect. V. Member. A "Member" or "Governing Board Member" is the individual representing a Principal on the Governing Board, or his or her designated alternate. W. Participating Agencies or Participants. "Participating Agencies" or "Participants" refer to Principals and all Subscribers, as they may be so constituted from time to time, and individually referred to as a "Participating Agency" or "Participant." X. Plan of Consolidation. "Plan of Consolidation" means the plan approved by SNOPAC and SNOCOM as required by chapters 24.03 and 24.06 RCW. Y. Police Agency. A "Police Agency" is a Principal that is a Direct Provider of policing services. 7 Packet Pg. 493 10.1.f Z. Police Records Services. "Police Records Services" include_performing computer searches and entries to locate and/or clear of public safety database records v (WACIC/NCIC) including but not limited to stolen articles, stolen vehicles, stolen guns, o missing persons and warrants, as well as entry and dissemination of State ACCESS z system administrative messages. :i 0 0 aa. Police Technical Advisory Committee. The "Police Technical Advisory z Committee" is the advisory board composed of Representatives from Principal and Cn Subscriber police, sheriff or similar departments or agencies as described in Section 7. bb. Principal. A "Principal" is a general purpose municipal corporation or government agency, a fire district, a Public Safety Interlocal Operation, a regional fire protection service authority created pursuant to chapter 52.26 RCW, or a State agency created under the laws of State, which is a Direct Provider of police services or fire/EMS services or both, and which has accepted the terms of and has executed this Agreement from time to time. CC. Public Safety Interlocal Operation. "Public Safety Interlocal Operation" includes a joint operation of fire districts and cities for provision of public fire and EMS services entered into and operating pursuant to chapter 39.34 RCW, and may also include a public development authority created pursuant to RCW 35.21.730 et. seq. or a regional fire protection service authority created pursuant to chapter 52.26 RCW, or a nonprofit corporation created for the purpose of facilitating a joint operation between fire districts and cities pursuant to RCW 39.34.030(3). dd. Representative. "Representative" refers to the individual representing a Principal or a Subscriber on the Police Technical Advisory Committee or Fire/EMS Technical Advisory Committee, or his or her designated alternate. ee. SERS. "SERS" is the Snohomish County Emergency Radio System agency created pursuant to chapters 39.34 and 24.06 RCW and an interlocal agreement effective July 1, 1999, as it may thereafter be amended. f£ Simple -Majority. A "Simple -Majority Vote" of the Governing Board means a majority of the votes of the Members present constituting a quorum and voting. gg. Single -Service Principal. A "Single -Service Principal" is a Principal that is formed as a city or town under the laws of State that (1) directly provides either fire/EMS service or police service, but not both, and (2) receives the service it does not directly provide from a Principal or Subscriber, as confirmed by its election of service form (Exhibit A), as it may be updated from time to time per Section 6.c. Packet Pg. 494 10.1.f hh. SNOCOM. "SNOCOM" is the Southwest Snohomish County Public Safety Communication Agency, formed pursuant to chapters 39.34 and 24.03 RCW. ii. Snohomish County 911. "Snohomish County 911" refers to the intergovernmental agency formed pursuant to chapters 39.34 and 24.06 RCW, this Agreement and the Articles. J. SNOPAC. "SNOPAC" is the Snohomish County Police Staff and Auxiliary Services Center formed pursuant to chapters 39.34 and 24.06 RCW. kk. State. "State" means the state of Washington. I Subscriber. A "Subscriber" is a general purpose municipal corporation or government agency, a fire district, a Public Safety Interlocal Operation, a regional fire protection service authority created pursuant to chapter 52.26 RCW, or a state agency created under the laws of the State, other than a Principal, which has agreed to pay Snohomish County 911 for Emergency Communication Services or other services as offered at a rate or rates according to such terms and conditions as may be established by Snohomish County 911 as evidenced by separate contract between Snohomish County 911 and such entity. A "Subscriber" may also be a Principal that is converted to Subscriber status as provided in Sections 12 and 14. A Subscriber may also be a tribal government, a specialized public safety operation within County government, or private for profit or non-profit corporation providing services that require use of Emergency Communications Services, for example and without limitation, a private ambulance service, provided further that Subscribers described in this sentence may not become Principals. mm. Supermajority Vote. A "Supermajority Vote" means Governing Board approval of an item accomplished by securing affirmative votes of both: (1) not less than seventy percent (70%) of all Members of the Governing Board present constituting a quorum and voting, and (2) not less than one voting Governing Board Member representing a Principal Fire Agency or Agencies. nn. Technical Advisory Committees. "Technical Advisory Committees" are the Police Technical Advisory Committee and the Fire/EMS Technical Advisory Committee established by Section 7. oo. Transition Board. The "Transition Board" is the temporary Governing Board organized for the purpose of providing initial oversight of the start-up of Snohomish County 911 pursuant to Section 6.b. 9 C) a IL O z 2 O U O z U) Packet Pg. 495 10.1.f pp. User Fees. "User Fees" are fees for service charged to Participating Agencies for all services for Emergency Communication Services provided by v Snohomish County 911 whether provided to Principals or Subscribers. User Fees a. exclude fees for Additional Services and nominal annual membership fees charged to Z Associate Agencies. User Fees charged to Subscribers may be approved by Simple :i Majority Vote of the Governing Board. o z qq. 911 Calls. "911 Calls" are those calls received or dispatched via the Cn statewide emergency communication network of telephone or via other communications cm means as described in chapter 38.52 RCW. SECTION 4. SNOHOMISH COUNTY 911 SERVICES. a. Snohomish County 911 has the responsibility and authority for providing Emergency Communication Services and all related incidental functions for communicating and dispatching services between the public and Participating Agencies in the furtherance of improved public safety and emergency response, including the following more specifically described services (collectively, "Emergency Communication Services"): i. Receiving 911 Calls and non -emergency public safety calls for police, fire and medical services; ii. Notifying, dispatching, directing, supporting and coordinating public safety personnel response, including dispatching emergency police, fire, medical and other special or supporting specialized emergency responses services and resources (for example and without limitation, SWAT response); iii. Hosting, configuring, and administering public safety technology networks, systems and applications in support of the delivery of Emergency Communications Services; iv. Updating, maintaining and managing radio communications systems (excluding, unless specifically approved by Governing Board, the Emergency Public Safety Radio System), computer systems, support files and resource materials necessary to accomplish the above; V. Police Records Services; vi. Establishing and updating from time to time standard protocols for communications to and from personnel in the field; vii. Providing certain Ancillary Services; and 10 Packet Pg. 496 10.1.f viii. Upon a Supermajority Vote of the Governing Board, providing services then -provided by SERS together with all necessary or advisable v additional services and actions directly related to SERS. o z b. From the Consolidation Effective Date through December 31, 2019, U? 2 Snohomish County 911 shall provide Enhanced Police Records Services to Principals and 0 Subscribers who were SNOCOM member agencies with Police Agencies that are Z Directly Served by Snohomish County 911. During this time, such services will be U) deemed Ancillary Services and are hereby approved as Ancillary Services. No later than May 2019, the Executive Director will make a written recommendation to the Governing Board as to whether, beginning on January 1, 2020, Enhanced Police Records Services should be: (i) discontinued; (ii) offered to all Participating Agencies; or (iii) continue to be provided only to former SNOCOM Police Agencies, and whether such services should be treated as Ancillary Services or Additional Services. The Governing Board shall make N a determination regarding the treatment of Enhanced Police Records Services no later than June 30, 2019. C. Snohomish County 911 may also, when authorized by a Simple Majority Vote of the Governing Board, provide Additional Services. Additional Services will be offered by separate contract as optional services to Participating Agencies. Charges for Additional Services, if any, shall be accounted for separately and shall not be included in the calculation of User Fees. SECTION 5. SNOHOMISH COUNTY 911 POWERS. Snohomish County 911, through its Governing Board, shall have all powers allowed by law for interlocal agencies created under RCW 39.34.030 and chapter 24.06 RCW, as they now exist or may hereafter be amended, and as authorized, amended, or removed by the Governing Board, as provided for in this Agreement, and including but not limited to the following: 911; a. Recommend action to the legislative bodies of the Participating Agencies; b. Review and approve budgets for Snohomish County 911; C. Establish policies for expenditures of budget items for Snohomish County d. Review and adopt personnel policies for Snohomish County 911; e. Review and approve operating policies and procedures for Snohomish County 911, its programs and Emergency Communication Services provided pursuant to this Agreement; 11 Packet Pg. 497 10.1.f f. Establish a fund or special fund or funds as authorized by RCW 39.34.030 for the operation of the Snohomish County 911; v a a g. Conduct regular and special meetings as may be designated by the Z Governing Board consistent with the State Open Public Meetings Act (chapter 42.30 U? 2 RCW); O U O z h. Maintain and manage records in accordance with the State Public Records U) Act (chapter 42.56 RCW and chapter 40.14 RCW)and other applicable State applicable and federal records laws and regulations; cm i. Determine what services (including but not limited to Emergency Communication Services and Additional Services) shall be offered and under what terms they shall be offered; j. Retain, terminate, direct and supervise the Executive Director; k. Create committees to review and make recommendations for purposes and duties of committees; 1. Approve strategic plans; M. Approve the addition of new Principals and Subscribers and the terms of their participation in Snohomish County 911 and receipt of Emergency Communication Services; n. Enter into agreements with or make purchases from third parties for goods, assets, property and/or services necessary to fully implement the purposes of this Agreement; o. Establish fees and charges for services provided to Participating Agencies; P. Direct and supervise the activities of any advisory board or committee established by the Governing Board; q. Enter into agreements with, and receive and distribute funds, from any federal, state or local agencies; r. To the extent permitted by law, accept loans or grants of funds from any federal, state, local or private agencies and receive and distribute such funds; S. Receive all funds allocated to Snohomish County 911 for services provided pursuant to this Agreement; 12 Packet Pg. 498 10.1.f t. Purchase, take, receive, lease, take by gift, or otherwise acquire, own, hold, construct, improve, use and otherwise deal in and with real or personal property, or v any interest therein, in the name of Snohomish County 911; a. z U. Sell, convey, lease, exchange, transfer, and otherwise dispose of all of its U? 2 real and personal property and assets; O U O z V. Sue and be sued, complain and defend, in all courts of competent 0 jurisdiction in Snohomish County 911's name; W. Make and alter bylaws for the administration and regulation of its affairs consistent with this Agreement; X. Hold radio frequency licenses and software and other licenses to enable Snohomish County 911 to operate radio communications and dispatch systems to meet its public safety responsibilities; Y. Enter into contracts with Subscribers to provide Emergency Communication Services and Additional Services pursuant to this Agreement; Z. Any and all other acts necessary to further Snohomish County 911's goals and purposes; and aa. Except as expressly provided above or in Section 13, Snohomish County 911 shall not have the power or authority to issue debt in its own name. SECTION 6. GOVERNING BOARD: COMPOSITION AND OPERATION. a. Composition. Snohomish County 911 shall be governed by a Governing Board composed of fifteen (15) voting members and one (1) non -voting member. Ten (10) of the Governing Board voting member seats shall be allocated to Police Agencies, five (5) Governing Board voting member seats shall be allocated to Fire Agencies, and one (1) non -voting member seat shall be allocated to an Associate Agency or a Single - Service Principal. Governing Board Members and their alternates shall be selected in the manner described in Exhibit B. Notwithstanding the foregoing, from the Consolidation Effective date until the first meeting of the Governing Board, Snohomish County 911 shall be governed by the Transition Board described below. The first meeting of the Governing Board shall occur no later than January 31, 2018, at which point the Transition Board member terms and authority shall expire. b. Transition Board. To govern the Snohomish County 911 until such time as all Participating Agencies and Associate Agencies have an opportunity to conduct their first caucuses and select initial Governing Board Members, a Transition Board will be 13 Packet Pg. 499 10.1.f created for the limited time and purposes described in this subsection. The Transition Board shall be composed of six (6) members, including: three (3) members and one v alternate from the 2017 SNOPAC Board of Directors members or alternates and three (3) a. members and one alternate from the 2017 SNOCOM Board of Directors members or z alternates, duly selected by the respective boards in 2017 for this service; provided, that :i all members of the Transition Board must otherwise be qualified to serve as voting Board o Members of Snohomish County 911 and their agencies must be Principals of Snohomish z County 911 and a party to this Agreement. Alternates shall serve in the absence of a Transition Board member from their appointing agency. The Transition Board shall be N responsible for selecting and appointing an interim Executive Director of Snohomish c County 911 to oversee the management of Snohomish County 911 until the first elected Governing Board takes action with respect to this position. The Transition Board shall direct the interim Executive Director to convene the Principals and Associate Agencies c no later than January 15, 2018, for purposes of meeting as caucuses to elect the initial N Governing Board Members and Alternates. The Transition Board shall only take such actions as are immediately necessary for the conduct of business of the Snohomish County 911 in the month of January 2018. Meetings of the Transition Board shall be open to the public to the extent required by chapter 42.30 RCW. The provisions of this Agreement regarding qualifications to serve (Section 6.c), quorum (Section 61), voting (Section 6.i) and conduct of meetings (Sections 6.m and 6.o) of the Governing Board 3 shall apply to the Transition Board., C. Qualifications to Serve. A Governing Board Member, or his or her alternate must be duly selected in the manner described in Exhibit B and must be either: an elected official; chief administrative officer; chief law enforcement officer or fire chief from a Principal, or a person directly -reporting to the chief law enforcement officer or fire chief; or in the case of Snohomish County, the Snohomish County Executive or a Snohomish County Executive Director. d. Terms of Office. Governing Board Members are elected every two (2) years by caucuses at the Agency Assembly, as described further in Exhibit B. The terms of the newly elected Board Members commence with the first Governing Board meeting in May; provided, however, that the first elected Governing Board Members' terms of office shall run from their date of election in January 2018 through May 2020 and provided further that the Transition Board shall serve only until the first elected Governing Board Members' are selected in January 2018. e. Election to Receive Service From Snohomish County 911; Impact on Governing Board Representation. Each Principal shall determine which of its respective public service departments or operations will be Directly Served by Snohomish County 911. The initial election by each Principal as to which of their respective departments or 14 Packet Pg. 500 10.1.f operations will receive services from Snohomish County 911 will be recorded by the submittal by each Principal of a completed service election form, substantially in the v form set forth at Exhibit A. The service election form determines whether a Principal o participates in a caucus to select either or both a Police Agency Governing Board Z Member or a Fire Agency Governing Board Member. Single Service Principals shall :i also participate in the caucus for the non -voting Governing Board Member. Each o Principal shall promptly provide written notice to Snohomish County 911 of any changes Z in its services impacting its qualification as a Police Agency or Fire Agency. f. Conditions for Serving on Governing Board. All Governing Board Members and their alternates shall serve without compensation from Snohomish County 911. However, Snohomish County 911 may pay for or reimburse Governing Board Members and alternates for reasonable out-of-pocket costs related to service on the Governing Board. Members may only serve for such time as they meet the qualification of a Governing Board Member for the Principals with which they served of the start date of their then current term on the Governing Board. g. Alternates. Alternates shall be selected and shall serve in the absence of Governing Board Members in the manner described in Exhibit B. Alternates must meet the same qualifications as Governing Board Member. h. Quorum. A simple majority of the voting Members (or their alternates) in number (excluding any Member that represents a Principal which been terminated by vote of the Governing Board, or which has given notice of withdrawal and is not permitted to vote per terms of Section 17.f) shall constitute a quorum of the Governing Board for purposes of doing business on any issue. i. Voting. The Board shall strive to operate by consensus. All Board decisions on items not listed in Section 6.j require a Simple Majority Vote for approval. A Governing Board Member may not split his or her vote on an issue and there shall be no weighted voting. No voting by proxies or mail -in ballots is allowed. Voting by a designated alternate is not considered a vote by proxy. A Governing Board Member representing a Principal that has given notice of withdrawal or which has been terminated by vote of the Governing Board shall be authorized to cast votes at the Governing Board only on budget items to be implemented prior to the withdrawal or termination date. j. Items Requiring Supermajority Vote for Approval. A Supermajority Vote of the Governing Board shall be required in order to approve the following items or actions: i. Amendment to the Principals' Assessment formula(s); ii. Approval of a budget that exceeds the prior approved budget by a percentage in excess of the most recently published Consumer Price Index — 15 Packet Pg. 501 10.1.f Urban for the Seattle/ Tacoma/Bremerton metropolitan area, June - June, calculated by the Federal Bureau of Labor Statistics, or its successor index, plus 4% (adjusted as necessary to accomplish the same annual cost increase limitation in the event Snohomish County 911 transitions to a biennial budget). iii. A decision to acquire assets, equipment, real or personal property valued at over $500,000; iv. Admission of a new Principal (other than admission of an Associate Agency as a Principal, or a Principal created by the merger, consolidation or other process as described in Section 6.r); V. Reinstatement of a Principal that has been converted to Subscriber; vi. Appointing the Executive Director (a Simple Majority Vote is required for removal of the Executive Director); vii. Expansion of the scope of services provided by Snohomish County 911 within the Scope of Section 4.a and 4.b, including but not limited to acquiring assets held by SERS and providing services then -provided by SERS in accordance with Section 4.a.vii.; viii. Adoption or amendment of any bylaws, or amendment of the Articles; ix. Merger, consolidation, sale of all or substantially all assets of the Snohomish County 911 per Section 19; X. Modification of this Agreement (except for those items requiring approval of all legislative bodies of the Principals per Section 18); xi. Termination or dissolution of Snohomish County 911 per Section 20; xii. Approval of debt pursuant to Section 13; and xiii. Any other action requiring a two-thirds or sixty six -percent (66%) supermajority vote under chapter 24.06 RCW. k. Officers. The Governing Board shall have four officers, a President and Vice -President, Secretary and Treasurer, who will serve two (2) year terms, coterminous with Governing Board Member elections. It will be the function of the President to preside at the meetings of the Governing Board. The Vice -President shall assume this role in absence of the President. Immediately following the election of Governing Board Members, at the first meeting of the Governing Board, the officers shall be elected by Simple Majority Vote of the Members. In the event of a vacancy in the President position, the Vice -President shall assume the President position for the balance of the term of the departed President. In the event of a vacancy in the Vice -President position, the Governing Board shall by Simple Majority Vote elect a new Vice -President to serve to the balance of the term of the departed Vice -President. Any officer appointed by the Governing Board may be immediately removed by Simple Majority Vote of the Governing Board, with or without cause, in which event the Governing Board shall 16 a IL O z co O U O z Cn Packet Pg. 502 10.1.f promptly elect a new officer who shall serve for the remainder of the unexpired two-year term. The Governing Board may appoint persons to serve as Secretary and Treasurer of v Snohomish County 911; provided, that such persons shall not be Members of the o Governing Board. The duties of all officers shall be further described in the Snohomish Z County 911 Bylaws. :i 0 0 1. Staffing. The Executive Director shall assign agency staff to support the Z Governing Board as he or she deems appropriate. Cn In. Meetings. The Governing Board shall meet not less than four (4) times per year, at least once each calendar quarter, at a time and place designated by the President of the Governing Board or by a majority of its Members. Regular meetings shall be held pursuant to a schedule adopted by the Governing Board. Special meetings may be called by the President or a majority of Governing Board Members upon giving all other Members notice of such meeting in accordance with chapter 42.30 RCW (which, as of the date of this Agreement, requires written notice to be provided to each Member at least twenty-four (24) hours prior to the meeting). Notwithstanding the foregoing, the President or Members calling a special meeting will, in good faith, attempt to provide at least ten (10) days prior written notice of a special meeting, however, failure to do so will not invalidate any otherwise legal action taken at a meeting where the proper notice was provided in accordance with chapter 42.30 RCW. In an emergency, the Governing Board may dispense with written notice requirements for special meetings, but must, in good faith, implement best efforts to provide fair and reasonable notice to all Governing Board Members. Members of the Governing Board may participate in a meeting through the use of any means of communication by which all Members and members of the public participating in such meeting can hear each other during the meeting. Any Governing Board Members participating in a meeting by such means is deemed to be present in person at the meeting for all purposes including, but not limited to, establishing a quorum. n. Bylaws. The Governing Board shall be authorized to establish bylaws that govern procedures of the Governing Board. o. Parliamentary AuthoritX. Robert's Revised Rules of Order shall govern any proceeding of the Governing Board to the extent not inconsistent with this Agreement or the bylaws adopted by the Governing Board. P. Consultation with Technical Advisory Committees. It is the intent of this Agreement that the Governing Board shall seek the active participation and advice of Participating Agencies in the determination of Snohomish County 911 operating policies. The Technical Advisory Committees shall have the opportunity to provide reports at each 17 Packet Pg. 503 10.1.f regular Governing Board meeting. The Governing Board shall consider input from the Technical Advisory Committees in its deliberations. v a a q. Boundary Changes or Service Territory Changes. It is the responsibility z of each Participating Agency to provide reasonable advance notice to Snohomish County U? 2 911 of any boundary changes, or service territory changes that may occur due to v annexation, merger, or other reason, so that Snohomish County 911 may accurately z dispatch calls, accurately track calls for service data and accurately assess User Fees; provided, however, until such time as Snohomish County 911 has sufficiently accurate cm data (such as an official population estimate from the State) by which to calculate User Fees for the Participating Agencies(s) involved, Snohomish County 911 shall continue to bill each Participating Agency on the basis of Snohomish County 911's most accurate data and the parties involved in the boundary or service territory change shall amongst themselves address any User Fee allocation issues. N r. Service Changes; Merger or Annexation of a Participating Agency Formation of New Public Safety Interlocal Operation. It is the responsibility of each Participating Agency to provide reasonable advance notice to Snohomish County 911 of any boundary changes, or service territory changes that may occur due to annexation, merger, or other reason. In the event a Participating Agency merges or annexes to a Principal or becomes a member agency of a Public Safety Interlocal Operation that is a Principal, the merged or annexed Participating Agency's rights and obligations under this Agreement shall be assumed in full by the Principal without further action by the Governing Board. In the event that Participating Agencies, which meet the qualifications of this paragraph, join together to create a new Public Safety Interlocal Operation (for example and without limitation, creation of a new regional fire authority under chapter 52.26 RCW), and as a result of such formation the fire/EMS operation or police operation of such Participating Agencies are no longer Directly Served by Snohomish County 911, then after all of the necessary assignments and agreements are executed related to the creation of the Public Safety Interlocal Operation, the newly created Public Safety Interlocal Operation shall become a Principal and a party to this Agreement without further action of the Governing Board. At such time the rights and obligations of the forming Participating Agencies shall be assumed by the Public Safety Interlocal Operation. Notwithstanding the foregoing, in order for the newly created Public Safety Interlocal Operation to become a Principal and a party to this Agreement without further action of the Governing Board, each Participating Agency at the time of formation of the newly created Public Safety Interlocal Operation must (i) be a current Principal and party to this Agreement, or 18 Packet Pg. 504 10.1.f (ii) have previously been a member of SNOCOM or SNOPAC and otherwise independently qualifies as a Principal under this Agreement. v a a Notwithstanding anything in this paragraph to the contrary, if a merged or annexed z Principal retains a separate public safety operation that is Directly Served by Snohomish U? 2 County 911, then that Principal shall maintain its status and shall retain all its rights and v obligations under this Agreement with respect to its Directly Served public safety z operation. 0 S. Associate Agencies. Associate Agencies shall be charged a nominal annual membership fee at a level set from time to time by Simple Majority Vote of the Governing Board. An Associate Agency which stops contracting for police and/or fire/EMS services from a Principal and requests to be Directly Served by Snohomish County 911 shall be approved by the Governing Board as a Principal per Section 14A and shall not be subject to any latecomer fees in making this transition. SECTION 7. TECHNICAL ADVISORY COMMITTEES. a. Creation and Membership. Two Technical Advisory Committees shall be created to serve in an advisory capacity to the Governing Board and Executive Director. i. Police Technical Advisory Committee. The Police Technical Advisory Committee shall consist of the chief or his or her designee from each Principal and Subscriber police department or equivalent agency or operation Directly Served by Snohomish County 911. ii. Fire/EMS Technical Advisory Committee. The Fire/EMS Technical Advisory Committee shall consist of the chief or his or her designee from each Principal and Subscriber with a Fire/EMS department or equivalent agency or operation Directly Served by Snohomish County 911. b. Technical Advisory Committee Representatives. Persons serving on either Technical Advisory Committee shall serve without compensation from Snohomish County 911. However, Snohomish County 911 may pay for or reimburse Representatives and alternates for reasonable out-of-pocket costs related to service on the Technical Advisory Committees. C. Alternates. Each Representative serving on a Technical Advisory Committee may designate one alternate, confirmed in writing, to serve when such Representative is absent or unable to serve provided that such alternates must have operational responsibilities within their respective agencies. Written notice of the appointment of an alternate shall be provided to the Chair the applicable Technical Advisory Committee prior to the alternate serving in the absence of the Representative. 19 Packet Pg. 505 10.1.f d. Powers. Each Technical Advisory Committee shall meet individually as frequently as their members deem appropriate, but not less than twice each year, for the v purpose of promoting interagency collaboration and cooperation, information sharing, o discussion and review of agency operating policy and such other matters as the z Governing Board may request. The Technical Advisory Committees shall provide :i advice, information, and recommendations to the Governing Board and the Executive o Director. z Cn e. Quorum. One-third of the Representatives of each Technical Advisory Committee (or any alternates present and participating in place of a Representative) shall constitute a quorum for meetings of such Committee. f. Voting. All actions and recommendations of the Technical Advisory Committees shall be approved by majority vote of those present and voting. Each Representative shall have one vote. There will be no weighted voting, proxy voting, or mail -in voting. g. Officers. Each Technical Advisory Committee shall have two officers, a Chair and Vice -Chair. It will be the function of the Chair to preside at the meetings of his/her respective Technical Advisory Committee, and the Vice -Chair shall assume this role in absence of the Chair. The officers shall be initially elected at the first meeting of each Technical Advisory Committee after the effective date of this Agreement, by majority vote of the Representatives on the respective Technical Advisory Committee, and shall serve for a one-year term. Annually thereafter, the Vice Chair shall assume the role of Chair and the Joint Operating Board shall elect a new Vice -Chair. In the event of a vacancy in the Chair position, the Vice -Chair shall assume the Chair for the balance of the term of the departed Chair. In the event of a vacancy in the Vice -Chair position, the Technical Advisory Committee shall elect a new Vice -Chair to serve to the balance of the term of the departed Vice -Chair. An officer of a Technical Advisory Committee elected to fill the unexpired term of his or her predecessor shall not be precluded from serving a full annual term of office following the end of such unexpired term. h. Staffing. The Technical Advisory Committees shall be staffed by the Executive Director and such additional agency staffing as the Executive Director may deem appropriate. i. Meetings. All meetings of each Technical Advisory Committee shall be open to the public if and to the extent required by chapter 42.30 RCW. Regular meetings shall be held pursuant to a schedule approved by the Technical Advisory Committee. Special meetings may be called by the Chair of the Technical Advisory Committee or a majority of the Representatives of the Technical Advisory Committee. Members of the Technical Advisory Committees may participate in meetings through the use of any 20 Packet Pg. 506 10.1.f means of communication by which all Representatives and members of the public participating in such meeting can hear each other during the meeting. Any Representatives participating in a meeting by such means is deemed to be present in person at the meeting for all purposes including, but not limited to, establishing a quorum. SECTION 8. ANNUAL AGENCY ASSEMBLY. a. Purpose. To provide a forum for an exchange of information and ideas between Snohomish County 911 and its Principals, Subscribers and Associate Agencies, the Governing Board shall in April of each year convene an Agency Assembly, at which the Executive Director shall present an annual report outlining: i. Activities of Snohomish County 911 for the previous calendar year; ii. The proposed work program and significant events in the current calendar year; financial condition of Snohomish County 911; and iii. Results of Governing Board adopted performance benchmarks; iv. The proposed budget policy for the upcoming year. Also at the Agency Assembly, Board President shall offer remarks on behalf of the Board. The Agency Assembly shall be open to the public to the extent required by chapter 42.30 RCW. b. Governing Board Meeting at the Agency Assembly. The required annual Governing Board meeting shall occur immediately after the Agency Assembly. C. Caucuses for Election of Board Members. Every two (2) years, beginning in 2020, the Agency Assembly agenda will include a time for caucuses to meet and elect governing Board Members and their alternates as provided in Section 6 and Exhibit B, and to announce the results of the caucus deliberations. d. Attendance. Each Principal, Subscriber, and Associate Agency may send one or more elected officials as well as police chiefs, fire chiefs, their deputies or assistants or other personnel to participate in the Agency Assembly. Participation in caucuses for election of Governing Board Members is governed by Exhibit B. e. Action by Attendees. Attendees of the Agency Assembly may vote to recommend changes to the proposed budget policy, work program and performance measures program, and may provide additional comments and questions to the Governing Board. Voting by attendees shall be based on one -vote per each Principal, Subscriber, and Associate Agency, with a simple majority vote of all agencies represented at the 21 c.� a a O z co O U O z U) Packet Pg. 507 10.1.f meeting required to approve any recommendation to be forwarded to the Governing Board. The actions and recommendations of attendees at the annual Agencies' Assembly shall be advisory to the Governing Board. SECTION 9. EXECUTIVE DIRECTOR. The Governing Board shall be responsible for the appointment and termination of the Executive Director. An interim Executive Director shall be appointed by the Transition Board as provided in Section 6.b. The interim Executive Director shall serve in such capacity until a permanent Executive Director is appointed by the Governing Board. A Supermajority Vote of the Governing Board is required to appoint the Executive Director of Snohomish County 911. The Executive Director shall be responsible to the Governing Board and shall advise it from time to time on a proposed budget and other appropriate matters in order to fully implement the purposes of this Agreement. The Executive Director shall administer Snohomish County 911 in its day-to-day operations, including but not limited to: approving and overseeing the administration of all operating procedures and public records management procedures consistent with Governing Board policies; and appointing persons to fill other staff positions in the Snohomish County 911 and overseeing the evaluation and discipline, hiring and firing of employees, and administration of collective bargaining agreements and other personnel contracts consistent with Governing Board policies. Only the Governing Board shall be authorized to hire or retain legal counsel and independent accountants and auditors. Other consultants or legal counsel for specialized purposes within the Executive Director's signing authority as it may be defined by the Board from time to time may be designated in such manner as the Governing Board may determine subject to Sections 5 and 6. The Executive Director shall have experience in technical, financial and administrative fields and his or her appointment shall be on the basis of merit only. The Executive Director is an "at will" employee and may be terminated upon the Simple Majority Vote of the Governing Board. SECTION 10. PERSONNEL POLICY The Executive Director shall, as necessary from time to time, submit to the Governing Board a proposed personnel policy for the Governing Board's approval, rejection or modification. All modifications or revisions to such personnel policies must be approved by the Governing Board if and to the extent required in such policies. 22 a a O z co O U O z Cn Packet Pg. 508 10.1.f SECTION 11. OPERATIONAL POLICY AND SYSTEM EVALUATION. The Executive Director shall actively consider and evaluate means and opportunities toward the enhancement of operational effectiveness of emergency services. The Executive Director shall present his or her recommendations to the Technical Advisory Committees and the Governing Board from time to time. SECTION 12. BUDGET; ASSESSMENT FORMULA; PAYMENT OF ASSESSMENTS; DELINQUENCIES; RESERVE FUNDS. a. Budget Fiscal Year. The Snohomish County 911 budget fiscal year shall be either the calendar year, or two calendar years, as the Governing Board may determine. b. Budget Policy Direction. The Executive Director shall present a proposed outline of the policy approach to the budget for the upcoming budget to the attendees of the Agency Assembly. Input received from attendees at the Agency Assembly shall be reported to the Governing Board. After receiving such reports, the Governing Board shall adopt a budget policy as direction for the Executive Director in preparing the budget. C. Budget Approval. The Executive Director shall present a proposed budget to the Governing Board by no later than August 1 preceding the next budget period and the Governing Board shall approve its budget by no later than September 15. Thereafter and in no event later than September 25, Participating Agencies shall be advised on the programs and objectives contained in the proposed budget, of any changes in the User Fee formula(e), and of the required financial participation for each Principal and Subscriber for the following year(s) based upon the proposed budget. Participation by each Principal and Subscriber is contingent upon subsequent legislative appropriation for the following fiscal year. Principals and Subscribers shall promptly notify Snohomish County 911 if it does not approve its budget allocation. Any Principal not approving its full budget allocation (Assessment and cost of any Additional Services it has agreed to purchase) shall be automatically converted to Subscriber status effective the first day of the budget year (whether biennial or annual) for which the Principal did not approve its budget allocation, and subject to penalty as described in Section 12. d. User Fee Formula. The User Fee formula applicable to Principals for Emergency Communications Services referred to as the "Assessment formula", shall be initially approved as set forth in Exhibit C to this Agreement. The Assessment formula(e) may be changed from time to time as part of the budget process, and any such changes shall be approved by Supermajority Vote of the Governing Board in accordance 23 c.� a a O z co O U O z Cn Packet Pg. 509 10.1.f with Section 6.j. In the event the Snohomish County 911 assumes the authorities of SERS as authorized in Section 4.c., the costs associated with delivering that expansion of v services shall be incorporated into the Assessment formula and the User Fee for o Subscribers as the Board shall determine by Supermajority Vote. Additional Services Z require only Simple Majority Vote of the Governing Board to approve. The Assessment :i formula(e) for Principals may be different from the User Fee formula applicable to 0 Subscribers. It is expressly contemplated that Participating Agencies may become Z subject to differential User Fee formulae (including differential Assessment formula(e)) over time based upon the benefit conferred to such agencies. ti e. Payment of Assessments. Assessments shall be payable not less frequently than quarterly on or before such dates as the Governing Board may determine. f. Delinquent Assessments. Assessments not paid when due by a Principal shall begin to accrue interest on the date the Assessment was originally due and shall continue until the Assessment is paid (together with all accrued interest) in full at the Federal Prime Rate plus 3%. Snohomish County 911 shall, within seven (7) business days of the due date, send notice to any delinquent Principal and provide a 60-day cure period from the original due date of the payment, during which period the Assessment shall accrue interest as provided in the immediately preceding sentence. If such Assessments and accrued interest are not paid in full within 60 (sixty) days of the original due date, then the Principal delinquent in payment of Assessments shall upon such 60th day be deemed immediately converted to the status of a Subscriber and subject to penalty as described in Section 14. In the event a Principal converted to Subscriber status due to non-payment of fees shall not have paid in full all Assessments and interest owing by six (6) months after the original due date, then the Governing Board may terminate services to such Subscriber, which termination shall not absolve the Subscriber of its obligation to pay all Assessments past due, together with interest. g. Terms of Subscriber Contracts. Snohomish County 911 may enter into contracts with Subscribers from time to time for the purpose of providing Emergency Communication Services and other services as provided herein. Subscriber contracts may provide for the same or different payment schedules and payment formulas as those which apply to Principals; provided that, a Subscriber which, at the time it determined to become a Subscriber, was qualified to become a Principal but elected not to, shall be subject to payment of a risk premium of not less than six percent of its annual User Fees, or such other greater amount as the Governing Board may determine. Revenues from such risk premium shall be placed in Snohomish County 911 reserves. Subscriber contracts shall provide that User Fees not paid when due by a Subscriber shall begin to accrue interest on the date the User Fee was originally due and shall continue until the User Fee is paid (together with all accrued interest) in full at the Federal Prime Rate plus 24 Packet Pg. 510 10.1.f 3%. Snohomish County 911 shall, within seven (7) business days of the due date, send notice to any delinquent Subscriber. In the event a Subscriber does not pay in full all v User Fees plus accrued interest within six (6) months from the date of initial delinquency, o the Governing Board may terminate services to such Subscriber. Any such termination Z shall not absolve the Subscriber of its obligation to pay any amounts owing to Snohomish :i County 911, including any accrued interest. o z h. Reserve Funds. The Governing Board shall establish capital and operating Cn reserve funds or accounts at the times and in the amounts necessary to ensure funds are on hand to reasonably address planned and unforeseen capital and operating expenses and to minimize the need for large increases in Assessments and/or User Fees from year to year as a result of acquisition or replacement of capital assets or equipment, and to fund P the timely replacement of aging technology, equipment and systems. All amounts held in reserve funds held by SNOCOM and SNOPAC as of the Consolidation Effective Date N shall be transferred to Snohomish County 911 to be placed in a reserve fund or funds at Snohomish County 911. —�0 i. Snohomish County 911 2018 Budget and User Fees. Notwithstanding the requirements in this Agreement regarding approval of budgets, Assessments and User Fees to the contrary, the following terms and conditions will apply with respect to the budget, Assessments and User Fees for Snohomish County 911 in 2018. i. The budget for Snohomish County 911 for 2018 shall be adopted substantially as set forth in Exhibit D; essentially, the adopted SNOCOM 2018 budget plus the adopted SNOPAC 2018 budget, including an amount to pay for transition costs to be funded from reserves. ii. The 2018 budget shall be subject to amendment as the Governing Board deems necessary or appropriate. iii. Assessments for Principals for Emergency Communication Services provided under this Agreement through December 31, 2018 shall be as set forth in Exhibit E, and are based on the assessments each agency would have paid had the consolidation of SNOCOM and SNOPAC not occurred. Such assessments shall be payable not less frequently than quarterly in accordance with regular practice of SNOCOM and SNOPAC, and shall be subject to such delinquency and other penalties as provided herein. iv. Any Principals or Subscriber purchasing Additional Services in 2018 shall do so through entering into a separate contract with Snohomish County 911. 25 Packet Pg. 511 10.1.f j. Rate Smoothing. As further described in Exhibit F, "rate smoothing" will be applied in the first budget year in which the Assessment formula defined in Exhibit C is applied. SECTION 13. ISSUANCE OF DEBT. Except as otherwise provided in Section 5, Snohomish County 911 shall not have the power to issue obligations or to incur debt. However, it is anticipated that Snohomish County 911 may require capital funding from time to time to support facilities, technology and equipment needs. Bonds, notes or other evidences of indebtedness may be issued from time to time by one or more Participating Agencies or by another issuer pursuant to a separate agreement between one or more Participating Agencies and Snohomish County 911 in order to provide capital financing for Snohomish County 911 on terms as agreed upon by the parties thereto. The security and sources of payment for any such debt will be determined at the time of issuance, which may include User Fees and/or capital contributions from the Principals. Any User Fees and/or capital contributions for such purposes shall be approved by Supermajority Vote of the Governing Board. Further, in the event that any Principal is obligated to make a capital contribution, such obligation shall be subject to approval by its legislative authority. To the extent that any bonds or other debt is issued on a tax-exempt basis under Section 103 of the Internal Revenue Code of 1986, as amended (the "Code"), the Participating Agencies agree to not (1) make any use of the proceeds from the sale of such bonds or other debt that will cause the bonds or other debt to be "arbitrage bonds" within the meaning of the Code, or (2) act or fail to act in a manner that will cause the bonds or other debt to be considered obligations not described in Section 103(a) of the Code. SECTION 14. CONVERSION OF STATUS OF PARTICIPATING AGENCIES; ADDITION OF NEW PRINCIPALS OR SUBSCRIBERS; PROVISION OF ADDITIONAL SERVICE TO PRINCIPALS. a. As described in Sections 12.c and 12.f hereof, a Principal may be converted to Subscriber status for failure to approve its share of the budget or for nonpayment or delinquency in payment of User Fees. On the date of such conversion, said former Principal shall: i. lose its right to participate in a caucus for selecting a voting Governing Board member; ii. lose its right to receive a share of Snohomish County 911 assets upon dissolution of Snohomish County 911; 26 a a O z 2 O U O z U) Packet Pg. 512 10.1.f iii. become subject to payment of User Fees in accordance with the then applicable User Fee formula for Subscribers; and iv. be bound by the terms of the applicable Subscriber service contract(s). The conversion of a Principal to Subscriber shall not discharge or relieve any Principal of its outstanding obligations to Snohomish County 911. b. A Principal may alternately elect to convert to Subscriber status effective the first day of the next budget period (whether Snohomish County 911 is operating under an annual or biennial budget) by giving notice of its intent to the Governing Board not less than nine (9) months in advance of such effective date. Such conversion shall be effective as proposed without further action of the Governing Board, barring any basis for terminating the Principal and action thereon by the Governing Board. C. A governmental entity otherwise meeting the qualifications of a Principal in Section 3 hereof may be admitted as a Principal of Snohomish County 911 upon Supermajority Vote of the Governing Board as required under Section 6.j. Similarly, a Subscriber may apply to the Governing Board to be converted to Principal status. As a condition of becoming a Principal, whether by conversion or new admission, the Governing Board may require payment or other contributions or actions by the new Principal as the Governing Board may deem appropriate, and may set such start date for service as it deems appropriate, it being the intention of this provision that the addition of new Principals shall not cause the then -current Participants to incur additional cost. Upon such conversion or new admission, such new Principal shall execute this Agreement in its capacity as Principal and shall thereafter be subject to all provisions of this Agreement applicable to Principals. d. Notwithstanding anything to the contrary in this Agreement, an Associate Agency meeting the qualifications of a Principal may become a Principal effective the first day of the next budget year, without making any latecomer payment or contribution, upon giving notice of its intent to the Governing Board not less than nine (9) months in advance of such effective date. Such conversion shall be become effective on such date without further action of the Governing Board. e. The determination of whether to accept new Subscribers shall be made by the Governing Board in a manner similar, and subject to such terms and conditions, as that for accepting new Principals, it being the intention that the addition of new Subscribers shall not cause pre-existing Participating Agencies to incur additional cost. f. A Principal wishing to receive service from Snohomish County 911 for an operating department in addition to a department already served by Snohomish County 27 a a O z CO O U O z U) Packet Pg. 513 10.1.f 911 may make application to the Governing Board in the same manner as, and be subject to such conditions and approvals as the Governing Board may deem appropriate for, an entity (other than an Associate Agency) seeking admission as a new Principal. SECTION 15. RETAINED POWERS OF PARTICIPATING AGENCIES. Each Participating Agency shall retain the responsibility and authority for its operational departments and for such equipment and services as are required at its place of operation to interconnect to Snohomish County 911's operations. Interconnecting equipment and services necessary to the provision of authorized Snohomish County 911 services may be funded through Snohomish County 911's budget and operational programs. SECTION 16. INVENTORY AND PROPERTY. Equipment, vehicles and furnishings for Snohomish County 911's operation shall be acquired as provided by law. If any Participating Agency provides equipment or furnishings for Snohomish County 911's use, title to the same shall rest with the respective local entity unless that equipment or furnishing is acquired by Snohomish County 911. The Executive Director shall maintain and bi-annually update an inventory of equipment and furnishings owned by, leased or temporarily assigned to Snohomish County 911, and the values thereof. In event of dissolution or termination of Snohomish County 911, assigned or loaned items shall be returned to the lending entity and all other items or funds derived from the sale thereof shall be distributed to Principals as described in Section 20. SECTION 17. WITHDRAWAL BY OR TERMINATION OF PRINCIPAL. a. Any Principal may withdraw its membership and terminate its participation in this Agreement by providing written notice and serving that notice on the Governing Board on or before June 30 in any year. After providing appropriate notice as provided in this Section, that Principal's membership withdrawal shall become effective on the last day of the calendar year following the year in which the notice is given. A Principal that has given notice of its intent to terminate must meet with the Executive Director or his or her designee to develop a departure plan. The departure plan is intended to ensure an orderly separation of the Principal from New Agency and ensure minimal disruption in 911 Calls response for the public. The departure plan may include the transfer of funds and equipment or other assets and must be approved by Simple Majority Vote of the Board. Notwithstanding anything herein to the contrary, Principals shall be prohibited from withdrawing their membership and terminating their participation in this Agreement during the Initial Term; provided, a Principal may give appropriate notice of its intent to withdraw pursuant to this Section during the Initial Term, and in such event that 28 Packet Pg. 514 10.1.f Principal's membership withdrawal shall become effective on the last day of the calendar year that coincides with the end of the Initial Term. v a a b. Notwithstanding the foregoing, a Principal may be terminated at any time Z by action of the Governing Board for delinquencies of at least six (6) months in payment U? 2 of Assessments and interest per Section 12.f. 0 O z C. Time is of the essence in giving notice of termination and/or withdrawal. U) d. A terminating and/or withdrawing Principal is deemed to forfeit any and all rights it may have to Snohomish County 911's personal or real property, or any other ownership in Snohomish County 911, unless otherwise provided by the Governing Board; provided further that this forfeit of rights shall not apply to personal property on loan to Snohomish County 911 from the terminating or withdrawing Principal. e. The termination and/or withdrawal of a Principal shall not discharge or relieve any Principal of its outstanding obligations to Snohomish County 911. f. A Governing Board Member representing a Principal that (i) has given notice of withdrawal, or (ii) has been terminated by vote of the Governing Board which termination is effective at a future date, shall be authorized to cast votes at the Governing Board only on budgets items to be implemented prior to the withdrawal or termination date. SECTION 18. AMENDMENT OF AGREEMENT. The following terms of this Agreement may only be amended in writing after receipt of the approval of the legislative authorities of all Principals: a. Expansion of the scope of services provided by the Snohomish County 911 beyond the scope of Section 4. b. The composition of the Governing Board and terms of office as provided in Sections 6.a and 6.d. C. Voting rights of Governing Board Members. d. Powers of the Governing Board. e. Hold harmless and indemnification requirements. f. Provisions regarding duration, termination or withdrawal. g. The conditions of this Section. The parties to this Agreement acknowledge and agree that provisions in this Agreement that are not specifically identified in (a) through (g) above reflect the Principals' direction as to the initial operational and administrative policies and procedures to be implemented by the Governing Board. With the exception of the foregoing items that require 29 Packet Pg. 515 10.1.f affirmative approval of the legislative authorities of all Principals, the parties to this Agreement authorize the Governing Board to modify this Agreement from time to time in v order to carry out the corporate purposes of Snohomish County 911. Any such a. modification shall be in writing and executed by the President of the Governing Board Z after providing not less than thirty (30) days' advance written notice to all Principals of :i such proposed modification, and upon approval of a Supermajority Vote of the o Governing Board. Z Nothing in this Section shall be construed to require legislative authority consent for the addition of a new Principal, conversion of an Associate Agency to a Principal, or agreement to serve an additional Subscriber. SECTION 19. MERGER, CONSOLIDATION OR SALE OF ALL OR SUBSTANTIALLY ALL ASSETS. Approval of the merger or consolidation of Snohomish County 911 with another entity, or the sale of all or substantially all assets of Snohomish County 911, shall require a Supermajority Vote of the Governing Board. SECTION 20. TERMINATION OF AGREEMENT; DISSOLUTION. a. Generally. This Agreement may be terminated upon the approval of a Supermajority Vote of the Governing Board. The termination shall be by direction of the Governing Board to wind up business by a date specified by the Governing Board, which date shall be at least one (1) year following the date of the vote to terminate. Upon the final termination date, this Agreement shall be fully terminated. b. Distribution of Property on Termination of Agreement. Upon termination of this Agreement, all property acquired during the life of this Agreement remaining in ownership of Snohomish County 911 shall be disposed of in the following manner: i. Real or Personal Property. All real or personal property purchased pursuant to this Agreement and all unexpended funds or reserve funds, net of all outstanding Snohomish County 911 liabilities, shall be distributed to those Principals still participating in the Snohomish County 911 on the day prior to the termination date and shall be apportioned between Principals based on the ratio that the average of each Principals' contributions to the operating budget over the preceding five (5) years bears to the total of all then remaining Principals' User Fees paid during such five-year period. The Governing Board shall have the discretion to allocate the real or personal property and funds as it deems appropriate, and the apportionment, determined consistent with the preceding sentence, need not be exact. IN Packet Pg. 516 10.1.f ii. Loaned Property. In the event of dissolution or termination of the v Snohomish County 911, assigned or loaned assets shall be returned to the lending a. entity. Z co 0 iii. Allocation of Liabilities. In the event outstanding liabilities of the 0 Snohomish County 911 exceed the value of personal and real property and funds Cn on hand, all Principals shall contribute to retirement of those liabilities in the same manner as which they would share in the distribution of properties and funds. CM C. Notwithstanding the foregoing, this Agreement may not be terminated if to do so would abrogate or otherwise impair any outstanding obligations of the Snohomish County 911, unless provision is made for those obligations. SECTION 21. DISPUTE RESOLUTION. a. Whenever any dispute arises between a Principal or the Principals or between the Principals and the Snohomish County 911 (referred to collectively in this Section as the "parties") under this Agreement which is not resolved by routine meetings or communications, the parties agree to seek resolution of such dispute by the process described in this Section, which shall also be binding on Subscribers. b. The parties shall seek in good faith to resolve any such dispute or concern by meeting, as soon as feasible. The meeting shall include the President of the Governing Board, the Executive Director, and a representative(s) of the Principal(s), if a Principal(s) is involved in the dispute, and/or a person designated by the Subscriber(s), if a Subscriber(s) is involved in the dispute. C. If the parties do not come to an agreement on the dispute or concern, any party may request mediation through a process to be mutually agreed to in good faith between the parties within 30 days, which may include binding or nonbinding decisions or recommendations (whichever is mutually agreed to). The mediator(s) shall be mutually agreed upon and shall be skilled in the legal and business aspects of the subject matter of this Agreement. The parties shall share equally the costs of mediation and assume their own costs. SECTION 22. INSURANCE. The Governing Board, Executive Director, and Technical Advisory Committees shall take such steps as are reasonably practicable to minimize the liability of the Participating 31 Packet Pg. 517 10.1.f Agencies, including but not limited to the utilization of sound business practice. The Governing Board shall determine which, if any, insurance policies or self-insurance v programs for governmental entities authorized in the State of Washington may be a. reasonably and practicably acquired to cover liability exposures and other potential losses Z arising from the operations of the Snohomish County 911 and the activities of the parties :i pursuant to this Agreement (which may include Directors and Officers, Commercial o General Liability, Auto, Workers' Compensation, Stop Gap/Employer's Liability, errors Z and omissions, crime/ fidelity insurance, CyberRisk, property damage or loss), and shall direct the acquisition of same. ti SECTION 23. INDEMNIFICATION AND HOLD HARMLESS. a. Each Principal shall defend, indemnify and hold other Principals, their officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of that Principal's negligent acts or omissions in connection with the performance of its obligations under this Agreement, except to the extent the injuries or damages are caused solely by the acts of a Principal; provided, that if any such Claim is based on the concurrent negligence of more than one Principal, then the indemnifying party's obligation hereunder applies only to the extent of its negligence. b. Each Principal shall defend, indemnify and hold the Snohomish County 911 and its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of that Principal's negligent acts or omissions in connection with the performance of its obligations under this Agreement, except to the extent the injuries and damages are caused solely by the acts of the Snohomish County 911; provided, that if any such Claim is based on the concurrent negligence of Snohomish County 911 and Principal, then the indemnifying party's obligation hereunder applies only to the extent of its negligence. C. As provided in its Articles, the Snohomish County 911 shall defend, indemnify and hold each Principal its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of the Snohomish County 911's acts or omissions in connection with the performance of its obligations under this Agreement, except to the extent the injuries and damages are caused solely by the acts of any Principal;; provided, that if any such Claim is based on the concurrent negligence of Snohomish County 911 and a Principal, then the indemnifying party's obligation hereunder applies only to the extent of its negligence. d. The Snohomish County 911 will hold harmless, indemnify and defend its officers, officials, employees and volunteers from any and all legal liability, claims or 32 Packet Pg. 518 10.1.f lawsuits of any kind for injuries, damages, losses of any kind occurring to another, including attorney fees, which may arise out of the good faith performance of their duties v to the Snohomish County 911 and performed in the scope of their employment or service a. to the Snohomish County 911, except to the extent the injuries, losses and/or damages are Z caused by the intentional and knowing wrongful acts of any of the Snohomish County :i 911's officers, officials, employees or volunteers. o z Cn e. Subscribers shall be required to agree to indemnify and hold harmless each Principal and the Snohomish County 911, their officers, officials, employees and volunteers from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of Subscriber's negligent acts or omissions in connection with the receipt of services from Snohomish County 911. To such degree as the Governing Board determines to be reasonable, appropriate, and consistent with applicable law and to be in the best interests of Snohomish County 911, Snohomish County 911 may also indemnify and hold harmless Subscribers. f. In the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of a party hereto and the Snohomish County 911, its officers, officials, employees, and volunteers, the party's liability hereunder shall be only to the extent of the party's negligence. It is further specifically and expressly understood that the indemnification provided in this Section constitutes the party's waiver of immunity under Industrial Insurance Title 51 RCW, solely for the purpose of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this Section shall survive the expiration or termination of this Agreement. g. Each party shall give the other parties proper notice as provided herein of any claim or suit coming within the purview of these indemnities. Termination of this Agreement, a Principal's withdrawal from the Snohomish County 911, or a Principal's conversion to Subscriber status (collectively for purposes of this subparagraph "Termination"), shall not affect the continuing obligations of each of the parties as indemnitors hereunder with respect to those indemnities and which shall have occurred prior to such Termination. SECTION 24. INTERGOVERNMENTAL COOPERATION. The Snohomish County 911 shall cooperate with local, state and federal governmental agencies in order to maximize the utilization of any grant funds for equipment and operations and to enhance the effectiveness of the Snohomish County 911's operations and minimize costs of service delivery. 33 Packet Pg. 519 10.1.f SECTION 25. NOTICE. Notices required to be given to Snohomish County 911 under the terms of this Agreement shall be directed to the following unless all Principals are otherwise notified in writing: President of the Governing Board and Executive Director, Snohomish County 911 c/o Snohomish County 911 1121 S.E. Everett Mall Way, Suite 200 Everett, WA 98208 Notices to Principals, Subscribers, Associate Agencies, Governing Board Members or Representatives required hereunder may be given by mail, overnight delivery, facsimile or email (with confirmation of transmission), or personal delivery. Each Principal shall provide the President of the Governing Board written notice of the address for providing notice to said Principal. Any Principal wishing to change its mail or email address shall promptly notify the President of the Governing Board. Notice or other written communication shall be deemed to be delivered at the time when the same is postmarked in the mail or overnight delivery services, sent by facsimile or email (with confirmation of transmission), or received by personal delivery. SECTION 26. COMPLIANCE WITH LAWS. During the term of this Agreement, the parties hereto agree to comply with all federal, State, and local laws as necessary to carry out the terms of this Agreement. Further, to the extent that any Emergency Communication Services and/or Additional Services involve the retention, security, confidentiality or other handling of certain "protected" health information under the federal Health Insurance Portability and Accountability Act of 1996 ("HIPAA") and its implementing regulations thereunder by the U.S. Department of Health and Human Services and other applicable laws including chapter 70.02 RCW, the Washington Uniform Health Care Information Act, as amended, the parties agree to comply with such laws and execute documents as necessary to implement the requirements under such laws. SECTION 27. VENUE. The venue for any action related to this Agreement shall be in the Superior Court in and for Snohomish County, Washington at Everett, Washington, or if applicable, in Federal District Court, Western District of Washington. 34 c.� a a O z co O U O z Cn Packet Pg. 520 10.1.f SECTION 28. NO THIRD PARTY BENEFICIARIES. c.� There are no third -party beneficiaries to this Agreement. No person or entity other than a o party to this Agreement shall have any rights hereunder or any authority to enforce its Z provisions, and any such rights or enforcement must be consistent with and subject to the :i terms of this Agreement. In addition to the foregoing, nothing in this Agreement is o intended to create a special relationship or other basis for third party liability. Z SECTION 29. SEVERABILITY. The invalidity or any clause, sentence, paragraph, subdivision, section or portion of this agreement shall not affect the validity of the remainder of this Agreement. SECTION 30. RATIFICATION. All prior acts taken by the Principals and Snohomish County 911 consistent with this Agreement are hereby ratified and confirmed. SECTION 31. EXECUTION, COUNTERPARTS AND EFFECTIVE DATE. This Agreement may be executed from time to time in any number of counterparts, each of which shall be an original, but those counterparts will constitute one and the same instrument. Further, this Agreement may be executed from time to time, without official action of the legislative body of each party hereto, in order to add a new Principal to Snohomish County 911. This Agreement shall be executed from time to time on behalf of each Principal [and Associate Agency] by its duly authorized representative following approval of this Agreement by motion, resolution or ordinance of its legislative authority. This Agreement may be amended as provided herein. This Agreement shall be deemed adopted and effective as of January 1, 2018. This Agreement shall be filed and/or posted as required by chapter 39.34 RCW. IN WITNESS WHEREOF, this Agreement has been executed by each Principal on the date set forth below: [Remainder of Page Intentionally Left Blank; Signature Pages to Follow] IS Packet Pg. 521 10.1.f PRINCIPALS: SNOHOMISH COUNTY County Executive CITY OF ARLINGTON Mayor CITY OF BRIER Mayor CITY OF EDMONDS Mayor CITY OF EVERETT Mayor ATTEST: City Clerk APPROVED AS TO FORM: Snohomish County Prosecuting Attorney APPROVED AS TO FORM: Arlington City Attorney APPROVED AS TO FORM: City Attorney APPROVED AS TO FORM: City Attorney APPROVED AS TO FORM: City Attorney S-1 c� a a O z co O U O z U) Packet Pg. 522 10.1.f CITY OF LAKE STEVENS Mayor CITY OF LYNNWOOD Mayor CITY OF MARYSVILLE Mayor CITY OF MILL CREEK City Manager CITY OF MONROE Mayor CITY OF MOUNTLAKE TERRACE City Manager APPROVED AS TO FORM: City Attorney APPROVED AS TO FORM: City Attorney APPROVED AS TO FORM: City Attorney APPROVED AS TO FORM: City Attorney APPROVED AS TO FORM: City Attorney APPROVED AS TO FORM: City Attorney S-2 t� a a O z co O U O z Cn Packet Pg. 523 10.1.f CITY OF MUKILTEO Mayor CITY OF WOODWAY Mayor NORTH COUNTY REGIONAL FIRE AUTHORITY Chair, Governance Board SNOHOMISH COUNTY FIRE DISTRICT NO.4 Chair, Board of Commissioners SNOHOMISH COUNTY FIRE DISTRICT NO. 5 Chair, Board of Commissioners APPROVED AS TO FORM: City Attorney APPROVED AS TO FORM: City Attorney APPROVED AS TO FORM: Attorney for North County RFA APPROVED AS TO FORM: Attorney for District 4 APPROVED AS TO FORM: Attorney for District 5 S-3 t� a a O z co O U O z Cn Packet Pg. 524 10.1.f SNOHOMISH COUNTY FIRE DISTRICT NO. 7 Chair, Board of Commissioners SNOHOMISH COUNTY FIRE DISTRICT NO. 8 Chair, Board of Commissioners SNOHOMISH COUNTY FIRE DISTRICT NO. 12 Chair, Board of Commissioners SNOHOMISH COUNTY FIRE DISTRICT NO. 15 Chair, Board of Commissioners SNOHOMISH COUNTY FIRE DISTRICT NO. 16 Chair, Board of Commissioners APPROVED AS TO FORM: Attorney for District 7 APPROVED AS TO FORM: Attorney for District 8 APPROVED AS TO FORM: Attorney for District 12 APPROVED AS TO FORM: Attorney for District 15 APPROVED AS TO FORM: Attorney for District 16 S-4 t� a a O z co O U O z U) Packet Pg. 525 10.1.f SNOHOMISH COUNTY FIRE DISTRICT NO. 17 Chair, Board of Commissioners SNOHOMISH COUNTY FIRE DISTRICT NO. 19 Chair, Board of Commissioners SNOHOMISH COUNTY FIRE DISTRICT NO. 21 Chair, Board of Commissioners SNOHOMISH COUNTY FIRE DISTRICT NO.22 Chair, Board of Commissioners SNOHOMISH COUNTY FIRE DISTRICT NO. 23 Chair, Board of Commissioners APPROVED AS TO FORM: Attorney for District 17 APPROVED AS TO FORM: Attorney for District 19 APPROVED AS TO FORM: Attorney for District 21 APPROVED AS TO FORM: Attorney for District 22 APPROVED AS TO FORM: Attorney for District 23 S-5 t� a a O z co O U O z U) Packet Pg. 526 10.1.f SNOHOMISH COUNTY FIRE DISTRICT NO. 24 Chair, Board of Commissioners SNOHOMISH COUNTY FIRE DISTRICT NO. 25 Chair, Board of Commissioners SNOHOMISH COUNTY FIRE DISTRICT NO. 26 Chair, Board of Commissioners SNOHOMISH COUNTY FIRE DISTRICT NO.27 Chair, Board of Commissioners SNOHOMISH COUNTY FIRE DISTRICT NO. 28 Chair, Board of Commissioners APPROVED AS TO FORM: Attorney for District 24 APPROVED AS TO FORM: Attorney for District 25 APPROVED AS TO FORM: Attorney for District 26 APPROVED AS TO FORM: Attorney for District 27 APPROVED AS TO FORM: Attorney for District 28 S-6 a a O z co O U O z U) Packet Pg. 527 10.1.f SOUTH SNOHOMISH COUNTY FIRE & RESCUE REGIONAL FIRE AUTHORITY Chair, Governance Board APPROVED AS TO FORM: v a a O z co O U O z Cn Attorney for South Snohomish Fire & Rescue _ S-7 Packet Pg. 528 10.1.f ASSOCIATE AGENCIES: CITY OF DARRINGTON Mayor CITY OF GOLD BAR Mayor CITY OF GRANITE FALLS City Manager TOWN OF INDEX Mayor CITY OF SNOHOMISH Mayor CITY OF STANWOOD Mayor CITY OF SULTAN Mayor APPROVED AS TO FORM: City Attorney APPROVED AS TO FORM: City Attorney APPROVED AS TO FORM: City Attorney APPROVED AS TO FORM: City Attorney APPROVED AS TO FORM: City Attorney APPROVED AS TO FORM: City Attorney APPROVED AS TO FORM: City Attorney S-8 t� a a O z O U O z U) Packet Pg. 529 10.1.f EXHIBIT A Initial Election to Receive Emergency Communication Services from Snohomish County 911 To be returned to: Snohomish County 911 1121 S.E. Everett Mall Way, Suite 200 Everett, WA 98208 For Agencies becoming Principals: The undersigned, as party to the Snohomish County Regional Public Safety Communications Agency Interlocal Agreement (the "Agreement") and a Principal in Snohomish County 911, hereby confirms that it elects to receive from Snohomish County 911 Emergency Communication Services as defined in the Agreement, for its Police department/operation Fire/Emergency Medical Services department/operation as and when such service becomes available in accordance with the Agreement. (Cities and Towns: If both services are not checked above, please indicate below the service provider that will be providing such service, and whether that is being provided per a service contract with your jurisdiction or as a matter of law (i.e., annexation into a Fire District). For Agencies becoming Associate Agencies: The undersigned, as party to the Agreement hereby confirms that it will be an Associate Agency of Snohomish County 911. Associate Agency receives Local Policing services by contract with Fire/Emergency Medical Services by contract with For all signatory agencies: Contact information for the elected department/operation(s) is set forth below Signed this day of Agency Name: By: Its: 2017. A-1 c.� a IL O z CO O U O z Cn Packet Pg. 530 10.1.f Please attached contact information for all served department/operation(s) (Names, Title, Address, Phone and e-mail. V a a O z CO O U O z U) A-2 Packet Pg. 531 10.1.f EXHIBIT B Process for Selecting Governing Board Members and Alternates 0 a O z Governing Board Members are selected every two (2) years in April as part of the co Agency Assembly, through the process described below; provided, that the first caucuses 0 O shall be held in January 2018, and the Governing Board Member terms for persons V O elected at such caucuses shall last from their date of election through the first meeting of Z Cn the Governing Board in May 2020. If not defined in this Exhibit B, capitalized terms have the meaning stated in the Agreement. As used in this Exhibit B: • Population Served means the residential population of all territory Directly Served by a Principal Police Agency or Fire Agency, according to the most recent annual report issued by the State Office of Financial Management each year determining the population of each jurisdiction. Step 1. Police Agencies are divided into four (4) caucuses a. Rank each Police Agency by Population Served from smallest to largest, provided, however, that to avoid double counting, Population Served shall be based on the population for which the Police Agency has general policing responsibilities; contracts for special services (such as bomb squad or SWAT responses only) are not included in the calculation of Population Served. b. Snohomish County shall be its own caucus (until and unless it is no longer the largest Police Agency in terms of Population Served, in which case all four caucuses shall be determined as per Subsection c below). c. The remaining Police Agencies shall be divided into three roughly equal caucuses based on Population Served, starting from the smallest Police Agency and working up to agencies serving more population. In deciding where to divide caucuses, the following rules shall apply: i. No Police Agency shall be divided into two caucuses. ii. Caucuses with the smallest agencies (the two caucuses with three Governing Board Member seats, referred to as Small and Medium Police Agencies on the Police Agencies Table below) shall be sized by rounding up (exceeding the population target to the extent necessary to completely include the target population and not divide any Police Agency between caucuses), and the larger Police Agency B-1 Packet Pg. 532 10.1.f caucus (two Governing Board Member seats, referred to as Next Largest Police Agencies in the Police Agencies Table below) shall be rounded down. Step 2. Fire Agencies are divided into three (3) caucuses a. Rank each Fire Agency by Population Served, from the smallest to the largest, provided, however, that to avoid double counting, Population Served shall be based on fire suppression responsibility; contracts for limited services (such as BLS/ALS response/transport) are not included in the calculation of Population Served. b. Divide the Fire Agencies into three (3) caucuses based on whether they are small, medium or large agency, defined as follows: i. A Large Fire Agency is defined as an agency serving 14% or more of the total Population Served by all Fire Agencies. ii. A Medium Fire Agency is defined as an agency serving more than 3% and less than 14% of the total Population Served by all Fire Agencies. iii. A Small Fire Agencies is defined as an agency serving 3% or less of the total Population Served by all Fire Agencies. Step 3. Each Caucus selects Board Members a. At the Agency Assembly, designated representatives from each Principal in each Police Agency caucus and each Fire Agency caucus shall meet together and select Governing Board Members to represent them on the Governing Board for the next two-year term. Caucuses may determine their own rules for nominating and selecting Governing Board Members, provided that the following rules shall apply: i. Representatives to the caucus shall be designated by the legislative body of the Principal they represent (or by such other person as local codes may require). Designated representatives must be qualified to serve as a Governing Board Member. ii. An individual need not attend the caucus in order to be selected as a Governing Board Member, so long as the person otherwise meet the qualifications of a Governing Board Member. iii. Each Principal within a caucus shall have an equal vote in selecting each Governing Board Member. iv. Voting by proxy will not be allowed. 0 a IL O z O U O z U) Packet Pg. 533 10.1.f V. No Principal may have an elected official or staff member hold more than one (1) Governing Board seat in a single caucus unless there are v more seats than Principals in the caucus. a vi. Each caucus shall submit a written statement to the Secretary of z Snohomish County 911, signed by not less than half of the caucus' representatives present at the Agency Assembly, confirming the O U individuals to whom the caucus's Board seats are to be allocated for O z the next term of office. 0 b. Designated representatives from each Associate Agency and each Single - Service Principal shall also form a caucus at the Agency Assembly to select a single non -voting Board Member. Representatives to the caucus shall be designated in the same manner as described in Step 3.a.i, one from each Associate Agency and each Single -Service Principal. The caucus rules described in Step 3.a apply, as do rules for selecting an alternate as described in Step 4. In no event shall the Governing Board Member appointed by this caucus be from an agency that also has a voting Governing Board Member elected for the same board term. c. The number of Governing Board Members to be selected by each caucus shall be as follows: Police Agencies (10 Board Members) Caucus 1: Largest Agencies 2 Governing Board Members, one of (Currently Snohomish County is the which must be the County Sheriff or only member) an assistant or deputy sheriff directly reporting to the Sheriff — unless or until the County is no longer the Largest Policy Agency (in terms of Population Served), in which case the two board members shall be selected as per Caucus 2. Caucus 2: Next Largest Police 2 Governing Board Members, of Agencies which one must be operational staff and one must be an elected official Caucus 3: Medium Police Agencies 3 Governing Board Members, of which one must be an operational staff and one must be an elected official Caucus 4: Small Police Agencies 3 Governing Board Members, of which one must be an operational Packet Pg. 534 10.1.f staff and one of must be an elected official Fire Agencies (5 Board Members) Caucus 1: Large Fire/EMS 3 Governing Board Members Agencies Caucus 2: Medium Fire/EMS 1 Governing Board Member Agencies Caucus 3: Small Fire/EMS agencies 1 Governing Board Member Associate Agencies and Single -Service Principals (1 non -voting Governing Board Member) 1 Caucus 1 non -voting Board Member Step 4. Each Caucus Selects a Slate of Designated Alternates, in Priority Order. a. Each caucus shall select a slate of designated alternates in a number equal to the number of Governing Board seats allocated to that caucus. b. Each caucus shall prioritize its alternates to determine the order in which the alternates are called upon to participate at a Governing Board meeting in the event of an absence of any Governing Board member representing the caucus. Caucuses may determine their own rules for nominating and selecting Board Alternates, provided that the rules set forth in Step 3.a for selecting of Board Members shall apply. Vacancies Any vacancies shall be promptly filled by the appointing caucus, which shall meet either in person or telephonically to select a replacement Board Member and/or Alternate to serve the remainder of the vacant position's unexpired term. Such selection process shall be subject to the rules outlined in Step 3. C) a IL O z O U O z U) Packet Pg. 535 10.1.f EXHIBIT C c.� Principal Assessment Formula a O z CO Assessments are calculated and charged separately for each Emergency Communications o Service provided for each Principal that has elected to receive such service. A Principal V O that has elected to receive both Police and Fire/EMS Emergency Communications Z Cn Services will pay one Assessment for service to its Police agency and one Assessment for service to its Fire/EMS agency. A Principal that has elected to receive only police or ti cm Fire/EMS Emergency Communications Services from Snohomish County 911 only pays an Assessment for the service so received. The Transition Period is the time period beginning on the date which Snohomish County 911 has been legally formed through the beginning of the budget year in which Snohomish County 911 begins delivering Fully Integrated Services, anticipated to be calendar year 2019. This Exhibit C sets forth Assessment Formulas applicable from and after the point that Fully Integrated Services begin, anticipated to be January 1, 2019, or whichever date is otherwise selected by the Governing Board for simplicity of budgeting purposes. For example, if Fully Integrated Services become operational in February 2019, the Governing Board may nevertheless apply the User Fee formula to fund the Net Budget for all of calendar year 2019. Capitalized terms used in Exhibit C not defined in this Exhibit C have the meaning set forth in the body of the Interlocal Agreement. Description of the formula to derive Assessments for individual Principals. Step 1: Divide the Net Adopted Budget into four cost pools: • Administration and Technology • Call Takers • Police Dispatch • Fire Dispatch The costs allocable to each cost pool are further defined below (see "Definitions") Step 2: Apply Revenues to cost pools according to the following guidelines: • E-911 Tax Revenues will first be applied to offset all costs associated with the Call Takers cost pool. Any E-911 Tax Revenues over and above the amount necessary to fund all costs in the Call Takers cost pool will be applied to fund permissible costs for such revenues within the Administration and Technology cost pool. • Subscriber Contract revenues will be applied to the Police Dispatch and/or Fire Dispatch cost pool, based on the services billed to the Subscriber. For example, C-1 Packet Pg. 536 10.1.f revenues from a Subscriber contract for Emergency Communications Services with the Stillaguamish Tribe to service its Police Agency will be applied to reduce the size of the Police Dispatch cost pool. • Additional Services revenues will be applied to the Administration and Technology, Police Dispatch and/or Fire Dispatch Cost pool, based upon where the costs of those services are allocated. Step 3: Divide the four cost pools between Police Agencies and Fire Agencies: • Amounts in the Administration and Technology cost pool will be divided based on the ratio of dispatch workstations assigned to each service (initially, 8 police dispatch stations and 5 fire stations) • Police 62% • Fire 38% If the Board approves deployment of an additional dispatch work station to serve Police or Fire Agencies, this ratio will automatically change (the change is not considered a formula change requiring Governing Board approval). Amounts in the Call Taker cost pool will be divided based on a ratio that reflects an assessment of actual time spent by call takers processing each type of call: • Police 75% • Fire 25% A change in this ratio requires Supermajority Vote of the Governing Board. • Calculate a Cost per Console by dividing total Police Dispatch and Fire Dispatch Costs by the total number of dispatch stations. • Amounts in the Police Dispatch cost pool are allocated to Police Agencies and are further separated out on a Cost -per -Console basis as between Shared Dispatch Station costs and Dedicated Dispatch Station costs. (In 2017, of the 8 Initial Police Dispatch stations, 5 were shared and 3 were dedicatedI to Marysville Police, and 2 to Everett Police). • Amounts in the Fire Dispatch cost pool are allocated to Fire Agencies and are further separated out on a Cost -per -Console basis as between Shared Dispatch Station costs and Dedicated Dispatch Station costs (In 2017, there were 5 Shared Dispatch Stations in the Fire Dispatch cost pool and no Dedicated Dispatch Stations). C-2 a IL O z 2 O U O z U) Packet Pg. 537 10.1.f Step 4: Allocate costs to individual Principals, calculating Fire and Police Agency assessments separately as follows: • Police Agency Principal Assessments: 1. Calculate the sum of costs allocated to all Police Agencies in the Administration and Technology Cost pool plus the Call Taker cost pool, and subtract Police Agency Subscriber contract revenues. Allocate the resulting total amount between all Police Agency Principals based on the Shared Cost Allocation Calculation. The total Police Agency Principal Assessment for any individual Principal is this amount plus the individual dispatch cost allocation derived from either item 2 or 3 below as applicable to the individual Principal: 2. For Principal Police Agencies assigned to Shared Police Dispatch stations: Each such Principal is allocated a shared of all Shared Police Dispatch Station costs based on the Shared Cost Allocation Calculation 3. For Principal Police Agencies with Dedicated Police Dispatch stations: Each such Principal is allocated a cost equivalent to the Cost per Console multiplied by the number of dedicated Police Dispatch stations for which they have contracted. • Fire Agency Principal Assessments: 1. Calculate the sum of costs allocated to all Fire Agencies in the Administration and Technology Cost pool plus the Call Taker cost pool, and subtract Fire Agency Subscriber contract revenues. Allocate the resulting total amount between all Fire Agency Principals based on the Shared Cost Allocation Calculation. The total Fire Agency Principal Assessment for any individual Principal is this amount plus the individual dispatch cost allocation derived from either item 2 or 3 below as applicable to the individual Principal 2. For Principal Fire Agencies assigned to Shared Fire Dispatch stations: Each such Principal is allocated a shared of all Shared Fire Dispatch Station costs based on the Shared Cost Allocation Calculation. 3. For Principal Fire Agencies with Dedicated Fire Dispatch stations: Each such Principal is allocated a cost equivalent to the Cost per Console multiplied by the number of dedicated Fire Dispatch stations for which they have contracted. C-3 c.� a a O z CO O U O z U) Packet Pg. 538 10.1.f • Shared Cost Allocation Calculation: Take the total sum to be allocated and divide it up based on three different factors: 1. 54% of total costs are allocated based on the percentage share of a a Member's Calls for Service as compared to total Calls for Service of all z such agencies (police or fire —including Principals and Subscribers). U? 2 Calls for Service shall be calculated as an annual average based on the v most recent 8 calendar quarters (see definition of Call Calculation Period). z 0 2. 23% of costs are allocated based on the percentage share of a Members Assessed Value as compared to the total Assessed Value of all such agencies (police or fire, Principals and Subscribers). 3. 23% of costs are allocated based on the percentage share of a Member's Population Served as compared to the total Population of all such agencies (police or fire, Principals and Subscribers). DEFINITIONS Fire Agency or Fire Agencies: unless expressly noted otherwise, in this Exhibit these terms include both Principals and Subscribers Directly Providing fire and medical services that are Directly Served by Snohomish County 911. Police Agency or Police Agencies: unless expressly noted otherwise, in this Exhibit these terms include both Principals and Subscribers Directly Providing police services that are Directly Served by Snohomish County 911 Cost -Per -Console Total labor costs to staff all police and fire dispatch consoles divided by the number of consoles. Net Adopted Budget means the budget approved by the Governing Board after action by all individual Principals, applicable in the time period for which the Assessment is payable, less Other Revenues. Other Revenues mean revenues received by Snohomish County 911 from sources other than User Fees, E-911 tax revenues and Additional Services, including without limitation Associate Agency fees, other miscellaneous revenues, grants, or awards that may be available from time to time to offset the operating and capital costs of Snohomish County 911. Administration and Technology Costs include all costs associated with providing the supervision, management, facilities costs, insurance, reserve contributions, etc., of running the public safety dispatch center and technologies, and all other expenditures in the Net Adopted Budget not included in the definition of Call Taker Costs and Dispatch Costs. C-4 Packet Pg. 539 10.1.f Call Taker Costs include all labor costs associated with the prescribed number of operational staff assigned to staff the call taking function. Police Dispatch Costs include all labor costs associated with the prescribed number of operational staff assigned to all dispatch workstations designated for serving Police Agencies. Fire Dispatch Costs include all labor costs associated with the prescribed number of operational staff assigned to all dispatch workstations designated for serving Fire Agencies. Shared Dispatch Stations are dispatch stations that not dedicated by agreement (as opposed to workload allocation) to serve a single Principal or Subscriber. Dedicated Dispatch Stations are dispatch stations that are dedicated by agreement to serve a single Principal or Subscriber. Labor Costs are direct costs of salary and benefits. E-911 tax revenues mean revenues received by Snohomish County 911 from Snohomish County pursuant to State law. Calls for Service are defined on Appendix C-1, provided that until Snohomish County 911 has been in operation for more than three years, the calculation of the number of Calls for Service shall be determined in whole or in part (to the extent necessary to determine the two-year average number of calls for service) based on the number of Calls for Service by each Charged Operation as reported by the records of the dispatch agency previously serving each Charged Operation, and consistent with the definition of Calls for Service in Appendix C-1. Charged Operation refers to an individual Principal's fire/EMS agency/operation, being charged under the Assessment formula. The Call Calculation Period is defined as the first calendar quarter of the preceding budget year, and the 7 calendar quarters preceding that. (For example, in 2019, the Call Calculation Period be the first quarter of 2018, plus the preceding 7 calendar quarters all of 2017, and the last three quarters of 2016). Population Served has the meaning set forth in Exhibit B. Assessed Value is the Assessed Value of taxable real property in an individual Principal or Subscriber's or Snohomish County 911 Service Territory for the Charged Operation (as applicable) for the most recently available tax year, as published by the State Office of Financial Management or Snohomish County Assessor. C-5 a IL O z co O U O z Cn Packet Pg. 540 10.1.f Appendix C-1 Definition of "Calls for Service" The purpose of this Exhibit is to define Calls for Service for purposes of billing/funding calculations. Snohomish County 911 will bill each Principal based on the User Fee formula, which incorporates consideration of Calls for Service as defined in this Exhibit. Section 1. Call for Service Defined: Snohomish County 911 defines a Call for Service for workload analysis and User Fee calculation as any request for service or unit initiated activity resulting in creation of a Computer Aided Dispatch System (CAD) incident that requires oversight by or interaction with Snohomish County 911 personnel, with the exception of the following: a. Any mutual aid incident where another Snohomish County 911 Principal within the same classification (police/fire/medic) is dispatched as the primary responding agency. For example, a police department that responds into another police department's jurisdiction to provide assistance does not constitute a Call for Service charged to the mutual aid responder. However, an incident involving both police and fire/EMS would result in a Call for Service for both classifications. Similarly, any mutual aid request dispatched to a location outside the Snohomish County 911 service area shall not constitute a Call for Service. b. Any incident that is a duplicate of another Call for Service, or associated with another Call for Service. For example, multiple calls about a single brush fire incident will result in only one Call for Service for the fire/EMS responder. C. Any incident that is cancelled by Snohomish County 911 personnel due to an error or similar internal reasons. This does not include "cleared incidents ", which are incidents that are cancelled when the requesting party calls back to cancel the response after the incident has been entered into CAD. d. Any informational broadcast including but not limited to CAD entries type codes of NOTICE, NOTICEP & INFO. e. Any informational incident used for tracking non police or Fire/EMS activity created by dispatchers solely for the purpose of assisting the dispatcher in tracking such activity, for example, utility call -outs. Section 2: Assignment of CFS: As a general rule, CAD incidents are assigned to a Principal when the incident occurs within its authorized dispatch area (geo-verified location) and service discipline (Police/Fire) with the following exceptions: a. Transit, Fire Marshall, Narcotics Task Force: these incidents are assigned to the responsible countywide agency regardless of location. C-1-1 0 a IL O z 2 O U O z U) Packet Pg. 541 10.1.f b. Traffic Stops: assigned to the initiating agency. 0 c. Non-geo verified incidents, in County: assigned to initiating agency. a 0 z If there are significant anomalies in the manner calls have been measured by SNOCOM CO and SNOPAC, those anomalies shall be adjusted in a manner determined reasonable by 0 the Governing Board (Supermajority Vote item) in order to develop a fair means for 0 determining the number of calls across all agencies. z C-1-2 Packet Pg. 542 10.1.f EXHIBIT D c.� 2018 Budget for Snohomish County 911 a O z co Combining SNOCOM/SNOPAC 2018 Approved Budgets o U O SNOPAC SNOCOM TOTAL Cn Revenues -- Dispatch Services (Assessments) $ 10,857,878 $ 4,459,270 $ 15,317,148 ti N 14 E911 Excise Tax & Other $ 3,990,570 $ 1,709,962 $ 5,700,532 c $ 14,848,448 $ 6,169,232 $ 21,017,680 Expenses Payroll Expenses $ 12,790,908 $ 4,947,029 $ 17,737,937 Professional Fees $ 246,000 $ 109,955 $ 355,955 Administrative Support $ 44,000 $ 11,093 $ 55,093 Rent $ 317,152 $ 104,450 $ 421,602 Repairs & Maintenance $ 1,055,167 $ 610,410 $ 1,665,577 Insurance $ 60,000 $ 42,650 $ 102,650 Communication $ 107,492 $ 50,952 $ 158,444 Travel & Training $ 114,730 $ 41,360 $ 156,090 Minor Capital Equipment $ 68,000 $ 228,668 $ 296,668 Office Supplies $ 45,000 $ 22,665 $ 67,665 Total Expense $ 14,848,448 $ 6,169,232 $ 21,017,680 D-1 Packet Pg. 543 10.1.f EXHIBIT E 2018 Assessments Based on adopted SNOPAC / SNOCOM 2018 Budget Assessments Jurisdiction 2018 Budget Assessments City of Brier --Police $93,177 City of Brier --Fire $25,297 City of Edmonds --Police $804,597 City of Edmonds --Fire $247,607 City Lynnwood -- Police $920,963 City of Mill Creek-- Police $360,175 City of Mill Creek --Fire $98,066 City of Mountlake Terrace --Police $355,851 City of Mountlake Terrace --Fire $115,679 City of Mukilteo -- Police $406,100 City of Mukilteo --Fire $109,545 Town of Woodway --Police $32,133 South Snohomish County Fire & Rescue RFA $890,080 City of Arlington --Fire $173,517 City of Arlington --Police $275,503 City of Everett --Fire $1,115,004 City of Everett --Police $1,910,126 Marysville Fire District $605,700 City of Marysville --Police $1,011,926 City of Stanwood --Fire $76,849 City of Stanwood --Police* $79,907 Snohomish County Fire District # 15 $36,537 Snohomish County Fire District # 16 $18,490 Snohomish County Fire District # 17 $87,376 Snohomish County Fire District # 19 $25,134 Snohomish County Fire District # 21 $49,255 Snohomish County Fire District # 22 $30,722 Snohomish County Fire District # 23 $2,931 Snohomish County Fire District # 24 $22,092 Snohomish County Fire District # 25 (Oso) $6,825 Snohomish County Fire District # 26 $30,542 Snohomish County Fire District # 27 $3,211 Snohomish County Fire District # 28 $5,674 Snohomish County Fire District # 4 $227,557 E-1 c� a a O z CO O U O z Cn Packet Pg. 544 10.1.f Snohomish County Fire District # 5 $54,272 Snohomish County Fire District # 7 $624,868 Snohomish County Fire District # 8 $290,126 Snohomish County Airport Fire $15,222 Snohomish County Fire Marshall $4,423 North County Regional Fire Authority $122,180 City of Darrington --Police* $17,388 City of Gold Bar --Police* $28,860 City of Granite Falls --Police* $49,329 City of Lake Stevens --Police $357,594 City of Monroe --Police $277,017 Snohomish County Sheriff's Office (Unincorporated) $2,985,551 City of Snohomish Police* $129,805 City of Sultan --Police* $63,473 Stillaguamish Tribe —Police (Subscriber agency) $42,892 *Snohomish County Sheriff's Office provides service to these agencies. E-2 t� Q a O z co O U O z ti N c to a� 0 N N Y C� 0 M m L M 2M N t 3 c a� E a) m L 0 Q M 0 O L d E T r CD C 7 ♦0♦ V N E O t O C co c0 C d E t 0 O r.+ Q Packet Pg. 545 10.1.f EXHIBIT F 0 Assessment Smoothing in First Year of Fully Integrated Services a O z Rate Smoothing will be applied in the first budget year in which the Assessment CO Formula defined in Exhibit C is applied ("Smoothing Year"). It is anticipated that on o or about January 1, 2019, Snohomish County 911 will begin Fully Integrated Services V O and the Principal's Assessment formula in Exhibit C will be applied for the full z Cn calendaribudget year of 2019. It is expressly contemplated that the Smoothing Year may include less than 12 but more than 10 months of Fully Integrated Services. ti N Smoothing payments and contributions will be calculated as follows: After adopting the budget for the Smoothing Year and calculating the assessments to be paid by each Principal and Subscriber: c 1. Identify which Principals and Subscribers will see their User Fee increase in an amount equal or greater to 9% as compared to their assessment in the immediately preceding year. These Principals are "Smoothing Recipients." 2. Identify which Principals and Subscribers will see their User Fee decrease in an amount equal or greater to 9% as compared to their assessment in the immediately preceding year. These Principals are "Smoothing Contributors." 3. Determine the sum of all User Fee increases experienced by Smoothing Recipients, provided that the sum will be capped at $281,785. This is the Maximum Total Smoothing Allocation. 4. For each Smoothing Contributor, identify the amount which is 25% of its User Fee — this is the Maximum Smoothing Contribution for that Smoothing Contributor. 5. Determine the sum of all Maximum Smoothing Contributions. This is the Maximum Total Smoothing Contribution. 6. The lesser of the Maximum Total Smoothing Allocation and the Maximum Total Smoothing Contribution is the Actual Total Smoothing Allocation. 7. Increase the User Fee for the Smoothing Year of each Smoothing Contributor by an amount equal to the amount necessary such that each Smoothing Contributor contributes the same percentage of its User Fee decrease towards the Actual Total Smoothing Allocation. 8. Decrease the Use Fee for the Smoothing Year of each Smoothing Recipient by an amount equal to the amount necessary such that each Smoothing Recipient receives the same percentage of its User Fee increase from the Actual Total Smoothing Allocation. F-1 Packet Pg. 546 10.1.g EXHIBIT A Initial Election to Receive Emergency Communication Services from Snohomish County 911 To be returned to: Snohomish County 911 1121 S.E. Everett Mall Way, Suite 200 Everett, WA 98208 For Agencies becoming Principals: The undersigned, as party to the Snohomish County Regional Public Safety Communications Agency Interlocal Agreement (the "Agreement") and a Principal in Snohomish County 911, hereby confirms that it elects to receive from Snohomish County 911 Emergency Communication Services as defined in the Agreement, for its Police department/operation Fire/Emergency Medical Services department/operation as and when such service becomes available in accordance with the Agreement. (Cities and Towns: If both services are not checked above, please indicate below the service provider that will be providing such service, and whether that is being provided per a service contract with your jurisdiction or as a matter of law (i.e., annexation into a Fire District). For Agencies becoming Associate Agencies: The undersigned, as party to the Agreement hereby confirms that it will be an Associate Agency of Snohomish County 911. Associate Agency receives Local Policing services by contract with Fire/Emergency Medical Services by contract with For all signatory agencies: Contact information for the elected department/operation(s) is set forth below Signed this day of , 2017. Agency Name: By: Its: A-1 Packet Pg. 547