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2016-04-26 City Council - Full Agenda-1655np LD,Vo Agenda Edmonds City Council ,Kyo COUNCIL CHAMBERS 250 5TH AVE NORTH, EDMONDS, WA 98020 APRIL 26, 2016, 7:00 PM CALL TO ORDER/FLAG SALUTE 1. ROLL CALL 0 4 5 6 7. 8. 9. 10. 11. APPROVAL OF THE AGENDA APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Meeting Minutes of April 19, 2016 2. Approval of claim, payroll and benefit direct deposit, checks and wire payments. PRESENTATIONS/REPORTS 1. YWCA Stand Against Racism Day( 5min.) AUDIENCE COMMENTS (3-MINUTE LIMIT PER PERSON) - REGARDING MATTERS NOT LISTED ON THE AGENDA AS CLOSED RECORD REVIEW OR AS PUBLIC HEARINGS STUDY ITEMS 1. Resolution in Support of Sustainable Cities Partnership (15 min.) 2. Award of Tourism Grants to Edmonds Center for the Arts and Edmonds Waterfront Festival (10 min.) 3. 2016 1st Quarter Budget Amendment (20 min.) 4. Report on Bids for the 2016 Waterline Replacement Program (10 min.) 5. Report on Bids for the 2016 Sanitarty Sewerline Replacement Program (10 min.) 6. Public Works Engineering Job Description Update & Reclassification (10 min.) 7. Development Activities Update (20 min.) 8. Highway 99 Area Planning Update (15 min.) 9. Update on Revising Sign Regulations and Other Parts of the Development Code (30 min.) REPORTS ON OUTSIDE BOARD AND COMMITTEE MEETINGS MAYOR'S COMMENTS COUNCIL COMMENTS CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(1) RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION. Edmonds City Council Agenda April 26, 2016 Page 1 ADJOURN Edmonds City Council Agenda April 26, 2016 Page 2 3.1 City Council Agenda Item Meeting Date: 04/26/2016 Approval of Council Meeting Minutes of April 19, 2016 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 04-19-16 Draft Council Meeting minutes Packet Pg. 3 3.1.a EDMONDS CITY COUNCIL DRAFT MINUTES April 19, 2016 The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council Chambers, 250 5t1i Avenue North, Edmonds. The meeting was opened with the flag salute. ELECTED OFFICIALS PRESENT Dave Earling, Mayor Kristiana Johnson, Council President Michael Nelson, Councilmember Adrienne Fraley-Monillas, Councilmember Diane Buckshnis, Councilmember Dave Teitzel, Councilmember Thomas Mesaros, Councilmember Neil Tibbott, Councilmember STAFF PRESENT Phil Williams, Public Works Director Carrie Hite, Parks, Rec. & Cult. Serv. Dir. Patrick Doherty, Econ. Dev & Comm. Serv. Dir Shane Hope, Development Services Director Scott James, Finance Director Rob English, City Engineer Kernen Lien, Senior Planner Jeff Taraday, City Attorney Scott Passey, City Clerk Jerrie Bevington, Camera Operator Jeannie Dines, Recorder Mayor Earling relayed a tragic accident occurred on the waterfront today, a pedestrian was killed by a train. Little additional information is available at this time. This highlights the importance of the work being done on the Alternatives Analysis to identify ways to keep people safe and move them back and forth. 1. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present. 2. APPROVAL OF AGENDA COUNCIL PRESIDENT JOHNSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO MOVE ITEM 6F TO FOLLOW ITEM 6A. MOTION CARRIED UNANIMOUSLY. COUNCIL PRESIDENT JOHNSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE AGENDA IN CONTENT AND ORDER AS AMENDED. MOTION CARRIED UNANIMOUSLY. 3. APPROVAL OF CONSENT AGENDA ITEMS COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: A. APPROVAL OF DRAFT CITY COUNCIL MEETING MINUTES OF APRIL 12, 2016 Edmonds City Council Draft Minutes April 19, 2016 Page 1 Packet Pg. 4 B. APPROVAL OF CLAIM CHECKS #219441 THROUGH #219546 DATED APRIL 14, 2016 FOR $405,746.96 C. ACKNOWLEDGE RECEIPT OF CLAIMS FOR DAMAGES FROM STEPHEN AND KAREN ERNST ($7,829.25). CURT THOMPSON (319.53) D. RECREATION & CONSERVATION OFFICE (RCO) GRANT RESOLUTIONS E. SNOHOMISH COUNTY ILA AMENDMENT NO 3 F. PEDESTRIAN ACCESS EASEMENTS FOR PLACEMENT OF TWO PEDESTRIAN CURB RAMP AT 21900 HIGHWAY 99 4. PRESENTATIONS/REPORTS A. SOUND TRANSIT 3 UPDATE Development Services Director Shane Hope relayed her pleasure to be working with Kathy Leota, Sound Transit, and others on the team presenting this draft ST3 Plan. Ms. Leota explained the Sound Transit Board recently released the draft ST3 Plan and directed staff to present it to the region. The Sound Transit District includes 3 counties 52 cities, more than 1,000 square miles and 3 million people which represents approximately 40% of the State's population. Sound Transit operates regional express bus service, Sounder commuter rail and link light rail. She displayed a graph illustrating annual increases in ridership 1999-2015 and projected increases 2017-2025 as new services come on line. She highlighted ST2 projects underway: Projects Scheduled Completion University Link Extension 2016 Angle Lake Link Extension 2016 Northgate Link Extension 2021 Tacoma Link Extension * partnership project to be baselined in Q2 2017 2022* East Link Extension 2023 Lynnwood Link Extension 2023 Extension to Kent/Des Moines 2023 According to Puget Sound Regional Council (PSRC), more people are calling our region home: • 2014 2.8 million • 2040 3.7 million She relayed the ST3 timeline: • Long range plan update: 2014 • Revenue authority from Legislature: 2015 • System planning (develop ballot measure): 2015-mid 2016 • ST3 ballot measure: November 2016 With regard to why ST3, Ms. Leota explained bold transit infrastructure investments: • Benefit quality of life, economy and environment • Increased transportation capacity in busiest corridors • Delivered steadily over 25 years • Regional 112-mile light rail system o Fast, frequent, reliable service Edmonds City Council Draft Minutes April 19, 2016 Page 2 Packet Pg. 5 3.1.a o Serving more riders and communities 0 470,000 — 580,000 daily riders by 2040 Ms. Leota described early deliverables in the draft ST3 Plan (2019-2024): • To improve bus speed and reliability o Bus -on -shoulder opportunities: 1-5, 1-405, SR 518, SR 167 o Capital improvements for RapidRide C and D routes o Bus capital improvements for Pacific Ave (Tacoma) o Bus capital improvements in East Pierce County To improve system access o Parking on SR 522 in Kenmore, Lake Forest Park and Bothell o I-405: Parking at Kingsgate and new transit center with parking in South Renton o Parking for Sounder north and south lines o Passenger amenities, including pedestrian and bicycle improvements She highlighted projects in the draft ST3 Plan: Projects Draft Schedule Light Rail Redmond Technology Center to Downtown LRT 2028 Kent/Des Moines to Federal Way LRT 2028 Federal Way to Tacoma Dome LRT 2033 West Seattle to Downtown Seattle LRT 2033 Lynnwood to 128 St SW (Mariner) LRT 2036 Infill Light Rail Station: Graham Street 2036 Infill Light Rail Station: Boeing Access Road 2036 Ballard to Downtown Seattle LRT (with new downtown rail tunnel) 2038 Tacoma Link Extension to Tacoma Community College 2041 128` SW (Mariner) to Everett LRT via Southwest Everett Industrial Center and Evergreen Way 2041 Bellevue to Issaquah LRT 2041 BRT-ST Express Approx. 600,000 annual hours to continue providing interim express bus service in future HCT corridors Ongoing I-405 BRT: Lynnwood to Burien 2024 SR 522 and NE 1451 Street BRT • UW Bothell to NE 145`h light rail station • Includes service from Woodinville 2024 Sounder Lakewood to DuPont Sounder with station in Tillicum 2036 South Sounder Capital Improvements Program • Funds capital items as such as track improvements, platform extension and access projects to meet growing demand 2024-2036 Environmental & Future Investment Studies HCT Environmental Study: Bothell to Bellevue via Kirkland HCT Study: Northern Lake Washington HCT Study: Light rail extending from West Seattle to Burien and connection to light rail spine HCT Study: Connections from Everett to Everett Community College HCT Study: Commuter rail to Ortin Edmonds City Council Draft Minutes April 19, 2016 Page 3 Packet Pg. 6 3.1.a Ms. Leota displayed and reviewed the project delivery timeline (2016-2041) for ST2 projects and projects in the draft ST3 plan, noting new projects will come online every 3-5 years. The Sound Transit Board has challenged staff to improve the timeline for delivery of ST3 projects. She reviewed potential funding the Sound Transit Board will be considering for the draft ST3 Plan: Revenue Source 2017-2041 in billions, YOE Sales Tax 16.8 License Tabs 6.9 Property Tax 3.9 Total Taxes 27.6 Other Revenue 22. Total estimated source of funds $50.1 billion She summarized the total cost is $200/year or $17/month per person. The Board will also be considering policies related to transit oriented development, affordable housing, sustainability, and access. Opportunities for input include: • Online survey at soundtransit3.org • Public and stakeholder outreach o April 19 Ballard High School, 5:30 pm o April 21 Evergreen State College, Tacoma, 5:30 pm o April 25 Everett Station, 5:30 pm o April 26 West Seattle High School, 5:30 pm o April 28 Old Redmond School House, 5:30 pm o April 28 Todd Beamer High School, Federal Way, 5:30 pm o April 28 Union Station, Seattle, 11:30 am • June: Adoption of Final System Plan • November: Ballot measure for voter consideration Councilmember Buckshnis expressed appreciation for the light rail extensions that have occurred in recent years, commenting it is has been needed for a long time. She asked whether the Lynnwood extension would cross the freeway to the west side to assist commuters from Woodway and Edmonds or would it continue on the east side of I-5. Ms. Leota responded the Northgate to Lynnwood link project will follow 1-5 on the east side, crossing to the west side north of Mountlake Terrace to the Lynnwood Transit Center. Councilmember Buckshnis commented she used via Sounder recently and found it a wonderful way to commute. Councilmember Tibbott referred to the $200/person/year cost and asked if that was every person in a household and how many years that would continue. Ms. Leota answered it is per adult, likely over age 18, and continuing for 25 years. Councilmember Mesaros referred to the opportunities to speak and learn more regarding ST3, noting it was unfortunate that only one will occur in Snohomish County and the next closest one is occurring tonight in Ballard. He noted there was also only one opportunity to speak in Pierce County. He suggested next time there be more opportunities for Snohomish County and Pierce citizens to participate. Councilmember Fraley-Monillas inquired about the cost to operate the Sounder train, relaying she has been told it operates in the red on a continuous basis. Ms. Leota responded ridership of the north Sounder line is lower than ridership on the south Sounder line and offered to report back on whether it operates in the red. Mayor Earling relayed one of the reasons ridership is lower is there is land on both sides of the line in Pierce County; there is only land on one of the tracks on the north Sounder Line to Everett. Sound Edmonds City Council Draft Minutes April 19, 2016 Page 4 Packet Pg. 7 Transit knew ridership would not be as high as the south Sounder line when it was developed. Ridership has improved dramatically in recent years with additional efforts to reduce slides. Councilmember Fraley- Monillas requested data regarding the operation of the Sounder line. Councilmember Teitzel relayed due to the fast growing population in Snohomish County and increasing traffic there is concern with ST3 rail light link Lynnwood to Everett not occurring until 2041. He asked if it would be possible to serve that link with a vastly expanded BRT at less cost to address the growing transportation issue. Ms. Leota responded that has not been considered in this process. Issues that resulted in the light rail to Everett occurring late in the 25-year period included, 1) the Board's decision to have the light rail line serve the Southwest Everett Industrial Center rather than straight from Lynnwood to Everett which adds approximately $1 billion to the cost and 2) because Snohomish County is the smallest area within the region, funding capacity for that project takes longer. At a December Board workshop, staff was asked to consider lower cost ways to serve the Southwest Everett Industrial Center; options developed included a hybrid light rail from Lynnwood to Everett along I-5 and a high quality BRT line serving the Southwest Everett Industrial Center. That option could be delivered in 15 years. The Board is still working through issues and options and taking public input. Mayor Earling relayed the three members of the Snohomish County delegation sent a new proposal to Sound Transit staff and Sound Transit Chair Dow Constantine today that would greatly reduce buildout time to Everett. B. PROCLAMATION IN HONOR OF EARTH DAY, APRIL 22, 2016 Mayor Earling read a proclamation pledging Earth Day, April 22 2015, to support green economy initiatives in Edmonds and to encourage others to undertake similar actions. He presented the proclamation to Council President Johnson. Councilmember Nelson provided a list of Earth Day events: • Lifting our Voices for the Earth — a concert of inspiration songs, displays and information on combatting climate change. Edmonds United Methodist Church, Friday April 22, 7 — 9 pm • Low Tide Beach Walk and Cleanup, Meet at Olympia Beach Visitor Center, Sunday, April 24, noon — 2 • Seaview Elementary annual Perrinville Creek Clean-up led by acclaimed retired teacher Bob Shepherd, Friday morning near Perrinville Post Office • Regional events including events at the UW and Seattle Center including the Science Center, hither information available on the King County website. • Tree Plantings — Renton, Seward Park, Marysville • Clean-up activities — Duwamish waterway, Washington Park Arboretum • Family activities — Newcastle, Duvall, Bellevue • Block parties — Everett, Mill Creek and Seattle's Capitol Hill C. RESOLUTION ON ZERO WASTE POLICY Councilmember Nelson read the Zero Waste and Beyond Waste Resolution into the record: WHEREAS, the State of Washington's Waste Not Washington Act ESHB 1671 of 1989, is a comprehensive solid waste management bill that establishes the fundamental strategies of waste reduction and source separation of solid wastes; and WHEREAS, the Waste Not Washington Act also established an aggressive state goal to achieve a fifty percent recycling rate by 1995, which included the efforts of local governments to help achieve this goal by including waste reduction and recycling elements in their own comprehensive solid waste management plans; and Edmonds City Council Draft Minutes April 19, 2016 Page 5 Packet Pg. 8 3.1.a WHEREAS, the Washington Department of Ecology issued in 2004 a state solid and hazardous waste plan titled "Beyond Waste Plan" as required under Chapter 70.95 and Chapter 70.105, Revised Code of Washington [RCW] to be developed and regularly update d (updated in 2009 and 2015), which is a 30 year plan for eliminating wastes and the use of toxic substances; and WHEREAS, the Beyond Waste Plan is the state plan to support the waste management hierarchy established in the main solid and hazardous waste statutes which both identify waste reduction as the highest priority. The 30 -year vision outlined in the Beyond Waste Plan seeks to eliminate most solid wastes and toxics and use any remaining waste products as resources; and WHEREAS, the Beyond Waste Plan uses a sustainable materials management approach that looks at the full life cycle of materials from the design and manufacturing phase, through the use phase and to the end -of-life phase when the material is either disposed of or recycled, which is an approach also used by the U.S. Environmental Protection Agency; and WHEREAS, the Snohomish County 2013 Comprehensive Solid Waste Management Plan embraces the State strategies and goals, including the Beyond Waste Plan, and has a vision that shifts to a more sustainable future, where people are generating less waste and handling wastes they do generate using environmentally sound and approaches; and WHEREAS , the Snohomish County 2013 Comprehensive Solid Waste Management Plan includes waste prevention , reduction of waste and toxic materials pollution prevention, reuse, recycling, and equitable and efficient waste collection services for County residences and businesses, and supports product stewardship that acknowledges that not all products and packaging are suitable for reuse or recycling and that some products require special handling for disposal such as pharmaceuticals , pesticides and other hazardous waste ; and acknowledges that the reduction of waste and toxics, pollution prevention and reuse , make up the highest tier of the solid waste hierarchy; and WHEREAS, the City of Edmonds is a signatory on the interlocal agreement to follow the County's Comprehensive Solid Waste Management Plan and indeed continually carries out waste reduction and recycling actions and activities as outlined in the Plan; and WHEREAS, Zero Waste is a philosophy and visionary goal that supports the Beyond Waste Plan and is ethical, economical, and efficient and will guide people in changing their lifestyles and practices to emulate sustainable natural cycles, where all discarded materials are designed to become resources for others to use; and WHEREAS, Zero Waste means designing and managing products and processes to systematically avoid and eliminate the volume and toxicity of waste and materials, conserve and recover all resources, and not dispose of them; and WHEREAS, implementing Zero Waste strives to eliminate all discharges to land, water or air that are a threat to planetary, human, animal or plant health; and WHEREAS, Edmonds 2015 Comprehensive Plan identifies Zero Waste as a strategic goal for consideration. NOW, THEREFORE, BE IT RESOLVED that the City of Edmonds hereby adopts both Zero Waste and Beyond Waste as long -term goals in order to prevent and eliminate waste and pollution in the extraction, manufacture, transportation, storage, use, reuse, and recycling of materials. These goals can be achieved through action plans and strategies that significantly prevent and reduce waste and pollution. These strategies will include 1) encouraging residents, businesses and agencies to use, reuse, and recycle materials judiciously, in addition to encouraging manufacturers to produce and market less toxic and more durable, repairable, recycled, and recyclable products; 2) investigating mandatory waste collection in support of the Snohomish County Comprehensive Solid Waste Management Plan; and 3) investigating construction and demolition waste source separation strategies such as permit incentives, mandatory source separation and recycling, education and outreach. In order to establish short- and long-term goals, and monitor city efforts, City staff will first identify quantitative metrics and establish dependable baseline measurements. Staff may collaborate with the Climate Protection Committee to assist in program evaluation. Data measures should mirror State and Edmonds City Council Draft Minutes April 19, 2016 Page 6 Packet Pg. 9 3.1.a County measures when possible, and should include reasonably attainable local per capita rates, and other pertinent data. Quantitative targets should strive to meet or exceed State and County targets and be updated accordingly. COUNCIL PRESIDENT JOHNSON MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO ADOPT RESOLUTION 1357, ZERO WASTE AND BEYOND WASTE RESOLUTION. Council President Johnson thanked everyone who has worked on this over the past two years including Public Works Director Phil Williams, Recycling Coordinator Steve Fisher and members of the Climate Change Committee. MOTION CARRIED UNANIMOUSLY. 5. AUDIENCE COMMENTS Maggie Fimia, Edmonds, representing SmarterTransit.org, a nonpartisan, pro -transit, all volunteer organization (previously the Coalition for Effective Transportation Alternatives) responded to the Sound Transit's representative's presentation. Ms. Fimia pointed out Seattle is not behind in its high capacity transit system; in fact, transit ridership is in the top 10 in the nation with its mostly bus transit. The high capacity transit system includes the bus tunnel and 310 miles of HOV lanes that carry more transit riders than any city with light rail. The area is only behind cities with heavy rail like New York and Chicago. Light rail is related to capacity not weight; light rail cars are actually very heavy because they often operate on the surface and must be able to withstand the impact of vehicles. Light rail can only be four cars long, cannot block intersections or travel more often than 4-5 minutes which results in less capacity than a high capacity bus in a bus -only lane. Their organization was not aware of a 25-year sunset on the taxes in ST3 like there in ST 1 and ST2. According to the PSRC adopted Transportation 2040 Plan, this area goes from over 16 million to 19 million trips per day by all forms of transportation. She requested SmarterTransit.org have an opportunity to make a 15-minute presentation at a future meeting. Dave Buelow, Edmonds, relayed three requests related to the potential increased building heights in the frequently flooded area in the CAO: 1. Councilmembers, particularly new Councilmembers, remember their campaign promises not to support increased building heights in the bowl. The voters are watching. 2. Do not make a far-ranging decision based on emotion regarding a specific project. He doubted building height would be an issue in the CAO discussion if not for the pending senior center project. If two 2 attractive, useable floors cannot be accommodated in 28 feet, the plans should be revised and possibly an alternate location sought. To those who say it's only two feet, give it to them, he said it's only two feet, don't give it to them. He feared if the additional height were allowed, other property owners in the multi -acre frequently flooded area would request it. That area include much of the waterfront as well as Harbor Square, Salish Crossing and adjoining properties. As BAS evolves, 2 feet may prove not to be enough for the senior center and 4-8 feet may be requested for future projects. 3. The City has many citizen commissions and study groups; most are well intended but the results frequently include wish lists that seep their way into plans or governing documents which are used to drive the necessity to change building codes to meet the desired study or plan. If the Council wants to discuss amending building heights in Edmonds, it should take up that topic, but it should be done openly and not through the backdoor such as via the CAO. Mr. Buelow summarized: keep campaign promises and credibility, raising the height of buildings is the same as raising building heights; vote with your head not with your heart and don't drive building code changes via inappropriate vehicles. Edmonds City Council Draft Minutes April 19, 2016 Page 7 Packet Pg. 10 3.1.a Bruce Farris, Port of Edmonds, relayed the Port represents the economic and environmental health of the community. The City is in the process of updating the Shoreline Master Plan (SMP) and the CAO. The Port has formally submitted comments opposing some of the SMP elements. The CAO must be reviewed and approved by the Department of Ecology (DOE) and Growth Management Board. The CAO will have significant impact on the economic health and environmental fixture of the community; potentially affecting homeowners who live by streams and businesses interested in expanding and developing their properties and improvements to the Marsh and shoreline property. DOE is awaiting completion of the City's CAO before approving the SMP and have cited the importance of consistency between the plans. DOE has stated under state law there is no science supporting a buffer greater than 50 feet and has supported the categorization of the Marsh as a Category 2 wetland. He quoted from the BAS addendum with regard to buffer effectiveness, in highly developed community's such as Edmonds, standard buffer widths may be difficult to achieve as noted in the 2004 BAS Report. Many wetlands and stream buffers extend into residential yards that have been previously developed and are likely to provide limited function in terms of wetland protection. Furthermore, some buffers are substantially developed and can contain impervious surfaces, commercial or residential buildings. While not specifically stated in BAS and buffer guidance documents, a scientific judgment of these areas would conclude they do not provide the same function and values as vegetated or undeveloped due to the physical separation. He commented the City Council's process with regard to the CAO update has been lengthy, confusing and seemingly at odds with DOE and Growth Management Board's guidance and review process. Amendments have been proposed after formal public testimony with little time for public comment or to understand the proposals including a large volume of new information released last Friday regarding possible revisions to the CAO. The Port respectfully suggests the CAO be brought into conformance with the SMP, the Council cease proposing new amendments without providing adequate time for community review and comment and the Council work to comply with applicable state law in finalizing both the CAO and the SMP. Doug Swartz, Edmonds, expressed the following concerns with increasing building heights: 1. Liability — requiring a building to be two feet above flood level implies that level is sufficient and no one know whether that will be sufficient. It is up to the designer to build a building in a flood zone that is both conservative and safe. 2. This type of change opens flood gates for further requests for building height increases 3. FEMA documentation, a key element for this change, is in process. The amendment can wait until the new FEMA document is completed Mr. Swartz relayed after meeting with the Senior Center Executive Director today, he was impressed with the building and the director's knowledge of the building but it appeared the building would be just as functional and beautiful without the extra two feet. He urged new Councilmembers to remember their campaign pledge not to raise building heights in the downtown core. Kathleen Rath, Edmonds, recalled several Councilmembers were opposed to increased building heights when campaigning for election. The waterfront and downtown areas have been declared a frequently flooded zone by FEMA due to rising sea levels. She was concerned with allowing a 32-33 foot total height for a new building such as the senior center because it opened the City to exceptions. She recalled at the March 15 public hearing, when the Port of Edmonds expressed interest in 35-foot building heights, another citizen said he was glad home heights could be raised in frequently flooded areas. The proposed building is beautiful and would be a vibrant part of the City, but architects and engineers could reduce the ceiling height on one or two floors. Rowena Miller, Edmonds, a resident of the Seaview area, said she has no vested interest in views from the Edmonds bowl area. As an Edmonds resident since 1967, she has seen numerous building height increases, and was again concerned about building height creep. The proposed change in the CAO to allow an additional two feet of building height in the waterfront area invites development in addition to Edmonds City Council Draft Minutes April 19, 2016 Page 8 Packet Pg. 11 3.1.a the proposed senior center. Higher building heights downtown or on the waterfront decrease light and diminish the charm of Edmonds and higher buildings have eroded Edmonds' charm enough. During election campaigns, all Councilmembers promised to keep building heights at currently required levels; constituents expect Councilmembers to abide by their promises. Because the senior center wants to build in the floodplain is no reason to change the CAO. This waterfront area is already a development risk; king tides and winds have resulted in costly damage. The Earth Day Proclamation and the Zero Waste Resolution state global warming will bring rising sea levels. Remembering the tragedy and cost of Oso, code changes to prohibit any development in floodplains is more sensible, wiser, less costly and safer. She implored Councilmembers to retain the present building height regulations and prohibit floodplain development. Phil Lovell, Edmonds, explained due to ongoing scientific investigation, it appears the federal guidelines will designate certain shoreline areas with a new and higher 100-year floodplain elevation; this would be elevation 12.0 for the Edmonds Senior Center site which is currently elevation 11.0. These elevations are in accordance with the national datum standard identified as NAVD 88. In shoreline areas of the Puget Sound, this is in anticipation of sea level rise and/or storm sea level surge. The current senior center building is at approximately 12.0 and it already gets flooded by Puget Sound under certain conditions. To address the federal designation, the first floor of the new waterfront community center on the same City - owned site should be at least 2 feet higher than the new 100-year floodplain elevation which would be elevation 14.0. However, the senior center and its design team, in an effort to be extra vigilant and conservative, would like to place the first floor at elevation 15.0. The surrounding site will need to be raised by approximately two feet to accommodate the new higher floodplain while maintaining level building conditions at the entrances to the new building. The proposed fix to the CAO in anticipation of the new federal guidelines is an amendment establishing the 2-foot criteria, raising the first floor of any new building this reasonable amount above the new 100-year floodplain elevation. Such as provision has nothing to do with building heights in Edmonds. ACE appears to be saying do whatever you need to do to accommodate this sea level rise but don't modify any building height measurement criteria within the development code to accommodate the new waterfront community center because others will use the precedent to gain extra building height downtown in the future. Mr. Lovell summarized ACE's posture is an insult to the greater community who will benefit from the new community center and the highly responsible governance structure within the City who are seeking solutions to enable continued movement forward. Don Osterhaug, Edmonds, President Board of Directors Edmonds Center, expressed support for Mr. Lovell's comments. The City is facing a simple choice; the Council needs to provide a path through the bureaucratic maze to allow the Edmonds Senior Center to build a new community center under its proposed design parameters or the City will inherit the liability of supporting and maintaining the current building indefinitely at increasing expense, money the City does not have. With sea level change a reality of science, these maintenance and liability issues will only get worse. The City cannot walk away from this as the property was acquired and dedicated as a senior center and long term lease documents have been executed between the Senior Center and the City locating the center at the current site. There are currently major maintenance issues with existing building; several years ago the City and the Senior Center recognized the west wooden wall was in serious condition and the City chose not to investigate it further with the assumption the building would be replaced. The floors continue to settle due to subsoil consisting of decomposing sawdust. The floors have been repaired several times at significant cost and are due for repair again. If the cost of repairs ever exceeds 25% of the replacement cost of the building, it was his understanding the City would be required to do seismic upgrades. 6. ACTION ITEMS A. FINAL PLAT APPROVAL FOR SEABROOK ESTATES AT 860 CASPERS STREET (PLN20140061) Edmonds City Council Draft Minutes April 19, 2016 Page 9 Packet Pg. 12 3.1.a Senior Planner Kernen Lien displayed the final plat map, explaining Seabrook Estates is a 7-lot plat located at the corner of Caspers Street and 9 h at 860 Caspers Street, next to the United Methodist Church. The Hearing Examiner held a public hearing on April 9, 2015 and granted approval of the preliminary plat on April 23, 2015. Final plat approvals are Type IV -A decisions made by the City Council; if the City Council finds the public use and interest will be served by the proposed subdivision and that all requirements of the preliminary approval have been met, the final plat shall be approved and the Mayor and City Clerk shall sign the statement of City Council approval on the final plat. The applicant has completed all the requirements of the preliminary plat approval or, in the case of some Engineering and Planning Division requirements, a performance bond has been posted to ensure completion. Upon completion of required improvements, maintenance bonds will be posted as required. Since all the conditions and requirements of the preliminary plat have been completed or provided for, staff recommends the final plat be approved. The packet includes the final plat, signed by the Public Works Director and Development Services Director. Councilmember Buckshnis asked if all the Hearing Examiner's conditions have been met. Mr. Lien answered yes. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO APPROVE RESOLUTION 1358 IN PREPARATION FOR RECORDING OF THE PLAT WITH THE SNOHOMISH COUNTY AUDITOR Councilmember Teitzel noted the soil structure is very dense and drainage is not great. Typically the City requires all roof runoff to be managed on site; he asked how that would be accomplished if the soil does not drain well. Mr. Lien answered the stormwater plan calls for detention rather than infiltration. Councilmember Teitzel observed any overflow from the detention facility would be into the City storm system. Mr. Lien agreed. MOTION CARRIED UNANIMOUSLY. F. CRITICAL AREAS ORDINANCE Senior Planner Kernen Lien reviewed: Tonight o Recap of amendment decision o Continue Council discussion and decide which proposed amendments to carry forward Next Council meetings: o April 24 h - present draft copy of code with all amendments Mr. Lien reviewed potential amendments: ECDC 23.90.040.C.1 Native Vegetation • 5.A — Apply to RS-8 and RS-10 zones o Would greatly expand the area the provision would apply to o RS-12 and RS-20 established because of the presence of critical areas o Comprehensive Plan designation ■ Single-family Resource (RS-12, RS-20) ■ Single-family Urban (RS-8, RS-10) • 5.13 — Consider different native vegetation percentage for RS-8 and RS-10 zones • 5.0 — Change "...native trees over 10 inches in dbh make up more than 70 percent of the canopy cover" to "...native trees over 6 inches in dbh make up more than 40 percent of the canopy cover." Edmonds City Council Draft Minutes April 19, 2016 Page 10 Packet Pg. 13 3.1.a o May trigger the requirements of this provision on more properties than the original proposal o Original proposal based on specific habitat features o Amendment intended to preserve more canopy coverage o May be further refined through development of UFMP Councilmember Tibbott referred to proposed development on undeveloped land zoned RS-8 or RS-10 land and asked how this amendment or low impact development (LID) would instruct the City on the preservation of native vegetation. Mr. Lien answered that is not really a critical area issue. Updated subdivision regulations will be presented to the City in the future; if the City wanted to maintain more canopy coverage, LID could provide flexibility in the way plats are designed to cluster lots to preserve trees or other features. LID techniques include stormwater infiltration, less impervious surface, etc. Councilmember Tibbott acknowledged it was not a CAO goal but it was a policy the City could pursue in the future. Mr. Lien agreed, via the UFMP. Councilmember Buckshnis said forests and steep slopes are critical areas. Mr. Lien agreed steep slopes, streams, wetlands are critical areas. Councilmember Buckshnis asked if 5.0 would include R-8, 10, 12 and 20 zones. Mr. Lien explained 5.0 would only apply to the RS-12 and RS-20. Councilmember Buckshnis asked the timing of the UFMP. Mr. Lien said the Comprehensive Plan anticipates adoption by the end of 2017. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO APPROVE AMENDMENT 5C. Council President Johnson asked how canopy coverage requirements in 5.0 would be managed and implemented in advance of the UFMP. Mr. Lien explained the canopy coverage requirements in 5.0 are related to subdividable properties. For example, if a subdivision was proposed in the RS-12 or 20 zone, staff would consider whether the specific conditions/criteria are met such as is there a stream, wetland or landslide hazard associated with that potential subdivision. If yes, the makeup of the native vegetation would be considered. If 5.0 passed, whether 40% of the canopy coverage consist of trees of 6 inch dbh or larger would be considered. If yes, this provision would apply. He summarized it is site specific. Council President Johnson asked how the canopy cover would be measured. Mr. Lien referred to Amendment 12 which requires native trees over 6 inch dbh or larger be identified. He provided an example of a subdividable property, identifying trees 10 inch or greater dbh and trees 6 inch or greater dbh. In this example the trees do not make up more than 70% of the canopy coverage so in the draft proposal this requirement would not be triggered. If 5.0 were adopted, trees greater than 6 inch dbh make up more than 40% of the canopy coverage so it would be triggered. Councilmember Fraley-Monillas asked whether a category forest could be considered a critical area. Mr. Lien answered potentially. The Priority Habitat Species Map maps forested urban corridors. A forest could be a critical area if it was on the Priority Habitat Map but it may not be if it is just a flat, forested 2- acre property that is not connected to anything else. Councilmember Fraley-Monillas observed the way a forest becomes a critical area is if it has habitat. Mr. Lien clarified if it is associated with another critical area, stream, wetland or slope or identified on the Priority Habitat Species layer. Council President Johnson recalled a proposal to include other zoning areas. She wanted assurance any critical area would be evaluated regardless of the zone. Mr. Lien assured the critical area regulations apply to all properties in the City regardless of the zone. MOTION CARRIED UNANIMOUSLY. It was the consensus of the Council that Amendments 5A and B were off the table. Edmonds City Council Draft Minutes April 19, 2016 Page 11 Packet Pg. 14 3.1.a Frequently Flooded Areas • 6 — Do not consider amendments to ECDC 19.00.025 and 21.40.030 at this time o Frequently flooded areas are critical areas by definition o Building code regulates development in the flood plain o Proposed amendment to definition height intended to compensate for requirement to build two feet above base flood elevation o Is appropriate to consider at this time Council President Johnson asked whether discussion of all the CAO amendments had been concluded. Mr. Lien explained this is a CAO amendment; frequently flooded areas are critical areas by definition. The City regulates frequently flooded areas in the building code rather than what is normally thought of as the CAO, Chapters 23.40 — 23.90. Council President Johnson asked whether there were any other Council amendments to be considered tonight before the Council directed the City Attorney to bring back the CAO for Council consideration and final adoption. Mr. Lien answered yes, this is a CAO amendment. Council President Johnson asked if there were any further amendments for the Council to consider other than the frequently flooded areas amendment. Mr. Lien answered all the amendments other than frequently flooded areas have been reviewed. He stressed frequently flooded areas are critical areas and it is part of the critical area regulations. COUNCIL PRESIDENT JOHNSON MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO DIRECT THE CITY ATTORNEY TO PREPARE THE CRITICAL AREA ORDINANCE IN TWO FORMS, THE UNDERLINED/REDLINED VERSION AND A CLEAN COPY FOR CONSIDERATION BY THE CITY COUNCIL. Council President Johnson relayed her understanding there were three components the Council was considering. The first, the CAO which is adopted as part of the GMA and when adopted will be in place immediately. There are two very important and related pieces of legislation before the Council, changing the building code and the Edmonds Community Development Code (ECDC). She recognized they are related to the CAO but were contained in different documents. The City Council's obligation was to complete the CAO which she felt the Council could do by concluding the amendments. If time remains, the Council can discuss the other two items. Councilmember Buckshnis said she looks at things very differently; she looks at it globally; frequently flooded areas need to be considered as part of the CAO similar to the amendment that included reference to the definition of City Council. She did not support the motion. Councilmember Tibbott asked for reference to frequently flooded areas in the CAO. Mr. Lien displayed Exhibit 1, page 59, Chapter 23.70.010 in the portion of the code that is generally thought of as the critical area regulations. This chapter specifically states, "... administration shall utilize such other data as may be reasonably available from the federal state or other sources in administering this chapter as provided in the current edition of the International Residential Code and International Building Code, as adopted in ECDC Title 19." He summarized the critical area regulations specifically reference frequently flooded areas are addressed in the building code. The COA update includes frequently flooded areas and since they are regulated by the building code, the change in Title 19 of the building code has been proposed. The proposed definition change is due to the implications the recommendation has for building height. Councilmember Tibbott relayed his understanding Mr. Lien was suggesting floodplains be identified the same as identified on FEMA maps. An amendment has been proposed to increase the base by two feet for any new buildings constructed in the floodplains. Mr. Lien clarified the proposed Council amendment was not to consider the proposed changes. During Planning Board review, the Planning Board Edmonds City Council Draft Minutes April 19, 2016 Page 12 Packet Pg. 15 3.1.a recommended all structures be required to be at least 2 feet above base elevation and to consider a potential amendment to the definition of where height is measured, 2 feet above base elevation. Councilmember Tibbott said if the Council approves the CAO as written without any further amendments, it contains the 2-foot provision. Development Services Director Shane Hope clarified if the proposal before Council as recommended by the Planning Board along with the other amendments is approved by the City Council, it would have the two feet above base elevation provision and it would not dock the height of new buildings constructed in the floodplain at the new base flood elevation. City Attorney Jeff Taraday asked for clarification regarding the ordinance he is being directed to draft. From the discussion it appears a least a couple Councilmembers seem to think the motion contemplates the original frequently flooded areas language would remain in the ordinance he would be drafting. Council President Johnson clarified her motion was to direct the City Attorney to prepare the CAO contained in all of the discussions to date, meaning it only addresses the CAO and does not include any proposed amendments from December 15, 2015 and does not include the Planning Board recommendations. Her intent was to recognize there are three separate, legal instruments, 1) the CAO which is part of the GMA, 2) the building code, and 3) the ECDC. Her motion was directed toward the CAO as presented by staff. Mr. Taraday relayed his understanding is the Council has already adopted amendments as part of this process that are contained in Title 21. He asked whether Council President Johnson's motion was directing him to take out those Title 21 amendments from the ordinance. Council President Johnson said it was difficult to answer that question but basically yes, she wanted the ordinance to focus on the CAO first and foremost and the Council can adopt that and then discuss the related building code and ECDC amendment separately. Mr. Taraday said it would be more clear if the Council spoke with regard to titles; until now, when discussing the CAO, there has not been a distinction between the Title 21, Title 23 or Title 19 portions of the CAO. He suggested the motion may be more clear if it directed him to draft the Title 23 portions of the CAO. Mr. Lien relayed his understanding of Council President Johnson's intent, to direct the City Attorney to draft an ordinance that would include all the proposed amendments, Exhibit 1, pages 1 — 90, but not include the proposed amendments to 19.025.Q requiring all structures to be built 2 feet above base flood elevation or the amendment to ECDC 21.40.030.1) related to the height exception. COUNCILMEMBER MESAROS MOVED TO AMEND THE MOTION TO INCLUDE THE PLANNING BOARD'S RECOMMENDATIONS RELATED TO 19.025.Q AND HEIGHT EXCEPTIONS. Councilmember Fraley-Monillas raised a point of order that the amendment changed the intent of the motion. Mr. Taraday agreed that given how expressly Council President Johnson intended to remove those portions of the proposal in her motion, the amendment seems to go in the opposite direction which typically is not allowable for an amendment. He suggested it would be more appropriate to speak against the motion rather than to make the proposed amendment. Councilmember Mesaros said this portion of the CAO is important as the City moves forward. He appreciated that Council President Johnson was trying to put things in silo format. However, issues in the City are not siloed, they are integrated. He recommended voting down Council President Johnson's motion. City Clerk Passey described a process in Roberts Rules of Order for a substitute motion which is used when a motion presents a radically different solution than the motion on the table. The form would be to Edmonds City Council Draft Minutes April 19, 2016 Page 13 Packet Pg. 16 3.1.a move to substitute for the motion this other solution. If the motion to substitute is seconded, the debate is taken on the first motion, then debate and conclusion occurs on the second motion, and then Council votes whether to substitute. Councilmember Mesaros suggested the cleaner version was Mr. Taraday's suggestion to vote on the first motion. COUNCILMEMBER MESAROS WITHDREW HIS AMENDMENT. UPON ROLL CALL, MOTION FAILED (3-4); COUNCIL PRESIDENT JOHNSON AND COUNCILMEMBERS NELSON AND FRALEY-MONILLAS VOTING YES; AND COUNCILMEMBERS BUCKSHNIS, MESAROS, TEITZEL, AND TIBBOTT VOTING NO. COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO APPROVE THE CRITICAL AREAS ORDINANCE AND ASK THE CITY ATTORNEY TO DRAFT THE ORDINANCE AND PRESENT IT TO COUNCIL NEXT WEEK TO INCLUDE THE PLANNING BOARD'S RECOMMENDATIONS ON TITLE 19 AND THE HEIGHT EXCEPTION. Councilmember Mesaros commented this has been a great process and a long process, the Council has been reviewing the CAO since September. Mr. Lien added this is the 12"' City Council meeting regarding the CAO update. Councilmember Mesaros referred to an email he received from a citizen regarding how hasty the Council was being. This has been a thoughtful process and staff has been very interactive. An ordinance was originally approved by the Council and vetoed by the Mayor. There are others in addition the senior center awaiting the Council's decision on the CAO. Councilmember Fraley-Monillas expressed appreciation for all the work that has been done. She pointed out the Council approved the CAO in December; it was the Mayor's veto that took it back through the process. She was shocked by the lack of environmental concern demonstrated by several Councilmembers. Not enough is known about frequently flooded areas, there has been discussion about climate change, the marsh, waste management, etc. Whether two feet is enough had not been discussed to her satisfaction; she felt six feet was more appropriate. One of the recommendations related to sea level rise is to move buildings to the back side of the property which has not been discussed. She recalled being laughed at when she made that suggestion with regard to the senior center due to dislike for cars between the building and the water. She has learned a lot during the process but also viewed it as a hurry -up -and - wait process. Councilmember Fraley-Monillas said she refused to be held hostage to the senior center saying they will not construct a new building if they do not get exactly what they want, finding that blackmail at its best. She expected better than that from the senior center, noting she had the right to say that because she serves on the Board of Directors and is a frequent volunteer. She wanted to do the right thing for the waterfront and for all of Edmonds, not the right thing for one area. She assured there would be a better outcome if the Council looked at the building codes and determined the responsible approach. Stating two feet is the right thing is a travesty when the floodplains are expected to extend to SR104. She concluded she did not have enough information to make a decision tonight. Councilmember Nelson observed all Councilmembers agree sea level rise is a real threat and concern to the City; where Councilmembers differ is how respond, address and adapt to it. In doing his homework, he looked at Olympia, one of only a few cities who began looking at this issue over 20 year ago. Olympia updated their CAO in February 2016. One of the things that struck him was how sea level rise is being impacted by the current El Nino events, a greater hazard than climate -driven sea level rise. In November/December tides were 6 inches higher than predicted; on December 11 and 13, tides were 30 inches higher than predicted. This is a problem identified by science, quoting Albert Einstein, "The significant problems of our time cannot be solved by the same level of thinking that created them." He urged caution over expediency and did not support motion. Edmonds City Council Draft Minutes April 19, 2016 Page 14 Packet Pg. 17 3.1.a Councilmember Buckshnis suggested taking emotion out of this; everyone agrees sea level rise is going to happen. After spending a great deal of time working with WRIA 8 and the marsh, she did not like being told she did not understand the environment. She understood there is never right answer; even if all the world's scientists were put in a room, there would never be the right answer. This is an issue that either Councilmembers get or they don't; if they get it and want to do something about it, they either do it or don't. It has nothing to do with height, there is still a 30-foot height limit at the senior center and the waterfront and a 35-foot height limit at Harbor Square. The issue is water levels will rise, plain and simple. The Council can guess at the number but sooner or later a decision needs to be made. She relayed Lake Washington has been raised and lowered 2 feet every year for years, anticipating a great deal of discussion was necessary to make that decision. The fact of the matter is something has to be done and there appears to be enough support for this something. Council President Johnson estimated the Council had 1 hour and 25 minutes' worth of agenda items left. This one of the reasons she wanted to simply adopt the CAO because she knew this would require a great deal of discussion and debate. Based on a review of the Planning Board minutes, there was a lot of discussion at the Planning Board regarding sea level rise; the City Council has not had any presentations on sea level rise or been educated on how the two -foot recommendation was made. It was her understanding that recommendation was made by staff based on their best estimate of all the scientific estimates. She felt the Council would benefit from a larger, longer discussion regarding sea level rise. She favored adoption of the CAO and would support on an interim basis the two -foot height adjustment for the building code but did not support the recommendation made by Phil Lovell at the Planning Board to define a new base level for evaluating height. She viewed this as three distinct and interrelated decisions. Councilmember Fraley-Monillas said her hope would have been to pull together groups and information, have good solid base information regarding sea level rise as well as look at what other cities on Puget Sound and on open waters have done. In her opinion this was a travesty to the environment and although she may not be the biggest environmentalist, she understood that going to a few meetings did not make her an environmentalist; what made her an environmentalist was standing up for the environment. Councilmember Teitzel relayed he had done a significant amount of research regarding this issue, studying many difference pieces of research related to sea level rise. The mean level that can be expected is 2 feet or possibly little bit more over the next 100 years. He noted 100 years is a long time; governments across the world are making efforts to work together to limit greenhouse gases; he was hopefully sea level rise could be arrested over time. Based on the available data, the time is right to adjust the base level elevation and measurement as proposed. There is a great deal of emotion related to this issue; he agreed with Councilmember Buckshnis' suggestion to take the emotion out of the discussion and to talk about facts and logic. Logic would say to proceed; not proceeding is not responsible. With regard to comments about honoring his campaign pledges, he said his predominate campaign pledge was to take all the input he received, process it properly and make the very best decision he could for the City; he intended to do that tonight. Councilmember Tibbott said the complete CAO proposal includes Title 19, the provision related to an additional 2 feet in the floodplain. When this came to Planning Board, they considering data provided by the federal government. FEMA does not make recommendations without a great deal study and input from scientists. FEMA's recommendation is that it would be advisable for cities to use their information as a basis for establishing a base two feet above the floodplain. In his opinion that recommendation from the federal government was responsible and allowed cities to look at the reality of sea level rise and plan for it. It is also equitable; all humans and possibly animals have contributed to the problem of sea level rise and global warming. As a result, it is only equitable to plan for sea level rise plan and establish a two - foot base for buildings in those locations. The proposal is simply to establish a new way of measuring the Edmonds City Council Draft Minutes April 19, 2016 Page 15 Packet Pg. 18 3.1.a base in a frequently flooded area. The same option will not be extended to other areas of the City nor will new standards be created for measuring on a hillside. This simply adjusts the way the base is measured for new buildings in the floodplain. With regard to a campaign pledge not to increase building heights, he assured the base is responsible and equitable and buildings will be the same as they have always been. He summarized this was doing the best possible with the knowledge available and making use of the information received from FEMA. Council President Johnson asked when the FEMA map was due to be promulgated. Mr. Lien responded the draft FEMA map is currently scheduled to be effective June 2017. Council President Johnson asked if the FEMA states the elevation for building heights. Mr. Lien advised the FEMA map establishes the base flood elevation; in the waterfront area it is 12 feet. Council President Johnson said there is no direction from FEMA regarding the base flood elevation. She recognized that is an important issue but there are many different opinions and she would like to hear those opinions. For example, the University of Washington plans to convene a conference on this subject and she was interested in what they said. She relayed there is no requirement for a new way of measuring building height. It may be an equity issue, for example if a building is constructed two feet above the current level to accommodate sea level rise, there is no requirement to allow an additional two feet in building height. This is strictly a policy decision and a political decision; the Council cannot rely on what the Planning Board said, the decision needs to be made independently and the Council must be responsible for the decision. Councilmember Mesaros asked Mr. Lien to review the bar graph related to sea level rise. Mr. Lien explained the graph relates to the two most recent studies related to sea level rise, NRC 2012 and Mote et al 2008. The NRC projection is about a two -foot sea level rise in the Puget Sound region; that is one of the criteria used for establishing two feet above base flood elevation. Councilmember Fraley-Monillas referred to Councilmember Tibbott's comment that FEMA indicated buildings needed to be two feet above base flood elevation. Mr. Lien explained FEMA sets the base flood elevation. The 2-foot recommendation was a result of, 1) most recent information indicates the average projection are 2 feet at year 2100, and 2) the existing building code requires some structures to be at base flood elevation and potentially up to 2 feet above base flood elevation. The amendment requires all structures to be at two feet above base flood elevation. Councilmember Fraley-Monillas asked whether that was from FEMA. Mr. Lien answered no. Councilmember Fraley-Monillas relayed her understanding FEMA did not recommend two feet. Mr. Lien said FEMA establishes the base flood elevation and he was not aware of any specific FEMA recommendation to require structures be above base flood elevation. Councilmember Buckshnis commented it is a simple question, either you get it or not; either you are ready to make decision or you won't. She used the example that Edmonds passed a plastic bag ban before other cities. COUNCILMEMBER BUCKSHNIS CALLED FOR THE QUESTION. MOTION FAILED (4-3) COUNCILMEMBER NELSON, COUNCILMEMBER FRALEY-MONILLAS AND COUNCIL PRESIDENT JOHNSON VOTING NO. [MOTION REQUIRES A SUPER MAJORITY TO PASS.] UPON ROLL CALL, MAIN MOTION CARRIED (4-3), COUNCILMEMBERS BUCKSHNIS, MESAROS, TEITZEL AND TIBBOTT VOTING YES; AND COUNCIL PRESIDENT JOHNSON AND COUNCILMEMBERS NELSON AND FRALEY-MONILLAS VOTING NO. Mayor Earling declared a brief recess. B. FIRST QUARTER BUDGET AMENDMENT Edmonds City Council Draft Minutes April 19, 2016 Page 16 Packet Pg. 19 3.1.a This item was postponed to a future meeting. C. NATIONAL CITIZEN SURVEY Economic Development & Communality Services Director Patrick Doherty relayed the Council approved up to $19,000 for the National Citizen Survey (NCS), a survey conducted across the nation by the National Research Center (NRC). The NCS is statistically significant survey utilizing a standardized questionnaire to allow comparison to other communities. The City has the ability to request specific geographical comparisons or comparisons based on community characteristics as well as to add 5-6 customized questions. The wording of the customized questions will be vetted by NRC as well as space availability. Mr. Doherty reviewed the customized questions, explaining Questions 14 and 15 were reworded to be more similar to Question 17: 14. How likely or unlikely would you be to support increased funding for the following transportation - related services: (Strongly support, somewhat support, somewhat oppose, strongly oppose, don't know) - Repair and/or maintenance of City streets - Construction of new sidewalks and repair/replacement of existing sidewalks - Expansion of bicycle facilities 15. How likely or unlikely would you be to support increased funding for the following parks and recreation -related services: (Strongly support, somewhat support, somewhat oppose, strongly oppose, don't know) - Upgrading maintenance levels of existing parks - Upgrading Frances Anderson Center - Capital projects such as Civic Field, Marina Beach Park, etc. - Acquisition of parkland, beachfront 16. Please indicate whether or not you currently experience discrimination in Edmonds based on your: - Age - Gender - Race - National origin - Religion - Disability - Sexual orientation or gender identity 17. How likely or unlikely would you be to support increased funding to enhance the following Police - related services: (Strongly support, somewhat support, somewhat oppose, strongly oppose, don't know) - Increased patrol presence for crime deterrence, detection and apprehension - Traffic enforcement - Crime Prevention Services - 24-hour coverage at Police Department front counter - Youth Services programs (High School Resource Officer, DARE, GREAT, etc.) - Crime analysis - Domestic Violence Services 18. Rate how much the following are regular sources of information for you about City functions, activities, programs and events through the following channels: (Major source, minor source, not a source.) - Printed media (newspaper, magazine, etc.) Edmonds City Council Draft Minutes April 19, 2016 Page 17 Packet Pg. 20 3.1.a - City website or Facebook page - Online media - Posters, banners or other signage - Word of mouth Mr. Doherty advised Question 18 could be eliminated due to space availability. Council President Johnson suggested two categories under 14, repair and/or maintenance of existing sidewalks and construction of new sidewalks. She noted many streets lack sidewalks; it is the City's policy to have sidewalks on at least one side of the street. A question that combines the two may provide a different answer. This change was agreeable to Council. Councilmember Teitzel questioned what the Council would do with the response to Question 14, pointing out a respondent may respond one way if the intent was to pursue a grant and another way if the intent was a special levy. Mr. Doherty suggested adding "municipal" or "public" funding. He noted NRC likely will have the appropriate wording; while NRC has been very accommodating with concepts, they will not specify the wording until they are under contract. Councilmember Teitzel suggested adding "local" funding. Councilmember Buckshnis suggested adding that it cost $1 million to maintain current streets. Mayor Earling relayed at one point Public Works Director Phil Williams said $1.25 million/year would be required to get caught up. Councilmember Buckshnis suggested quantifying the amount of transportation - related services, noting the answer may differ depending on the cost. Mr. Doherty said that would be difficult to do; strong support indicates that issue is a priority. Mayor Earling cautioned NRC will make the final determination regarding wording. COUNCIL PRESIDENT JOHNSON MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO APPROVE WITH THE UNDERSTANDING THERE WILL BE FURTHER CHANGES TO THE WORDING. MOTION CARRIED UNANIMOUSLY. D. DOWNTOWN RESTROOM BUDGET AUTHORIZATION AND APPROVAL OF PURCHASE Economic Development & Communality Services Director Patrick Doherty provided background on the project: • Preliminary cost estimates: $300,000 • City Council approved $260,000 in the 2016 budget with the remainder expected from grants o $10,000 received from the Edmonds Downtown Alliance o $5,000 received from the Rotary with the potential of an additional $5,000 from the Rotary District Office • Two concepts presented at March 22 Council meeting • Council preferred Concept Two • Council proposed enhanced Concept Two with addition of unisex/family restroom • Cost estimates: o Concept One: $311,000 o Concept Two: $352,000 o Enhanced Concept Two: $390,000 He displayed drawings and reviewed the concepts: Concept One: • Male and female restroom, each with two WCs Edmonds City Council Draft Minutes April 19, 2016 Page 18 Packet Pg. 21 3.1.a • Located on the north (or south) side of the parking lot • Retains parking opposite the restroom • Bollards to define the protected sidewalk. • During Ad hoc design process with members of the Art Commission, BID and ADB, concern was expressed with the perception of safety and welcoming with cars backing up into the waiting area which led to Concept 2. Concept Two: • Restroom located on the south side of the parking lot • Located in 2-3 parking spaces • Provides plaza with larger landscaping area • Restripes and re -landscapes • Removes only 1 parking space • Canopy for weather protection As a result of Council discussion on March 22, a concept incorporating a unisex/family room was proposed. This concept was not provided by the vendor on Washington State Master Contract. After staff described it, they designed it and plan to include it in their list of options. Enhanced Concept Two • Includes unisex/family room • Takes up no more east -west space • Slightly deeper north -south to accommodate the unisex/family • Separate doors to ADA accessible women's restroom with 2 stalls, a unisex/family restroom and a male 2-stall restroom • Utility area is smaller Mr. Doherty recommended the Council: • Select the enhance Concept 2 (with unisex/family restroom) • Appropriate additional $115,000 from REET 1 (Fund 126) • Approve purchase of prefab building with male, female and unisex restroom from CXT, Inc. (approved vendor on Washington State Master Contract Councilmember Fraley-Monillas referred to the drawing of the enhanced Concept Two and suggested eliminating one stall in each restroom. Mr. Doherty cautioned that reduces the capacity to only three stalls. Councilmember Fraley-Monillas said she thought there were three stalls in the male and female restrooms. Mr. Doherty reviewed the drawing, explaining the symbol in the entryway indicated the restrooms were ADA accessible; there were two stalls in each restroom including one ADA accessible stall in each. Councilmember Teitzel relayed seeing more and more strollers downtown and inquired about fold -down diaper changing tables in each restroom. Mr. Doherty said he inquired about that and it was suggested the City purchase and install those. Councilmember Nelson echoed Councilmember Teitzel's request for changing table. He thanked Mr Doherty for articulating the Council's vision and making it a reality. Councilmember Buckshnis expressed her support. She inquired about providing the additional funds from excess REET funds. Mr. Doherty relayed REET 1 funds in 2015 were $250,000 over projections. Edmonds City Council Draft Minutes April 19, 2016 Page 19 Packet Pg. 22 3.1.a COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO APPROVE. MOTION CARRIED UNANIMOUSLY. E. RECLASSIFICATION OF ACCOUNTING MANAGER POSITION TO ASSISTANT FINANCE DIRECTOR Finance Director Scott James described the reasoning for reclassification: • Began recruiting for Accounting Manager position in February • Conducted multiple rounds of recruitment • Posted job on several sites including Indeed & Craig's List • Labor market is a "job seekers" market • Edmonds' recruiting woes are being widely experienced He described additional benefits of reclassifying the position: • Fill the position sooner • Candidate will be able to "hit the ground running: due to their experience • Improve City's sales tax auditing program • Add key staff support to development of the City's Long-range Financial Plan • Integrate finance into development of the City's Capital Improvement Plan • Improve performance of City's investment portfolio He provided an overview of the job description: • Acts in the capacity as Department Director in Director's absence • Assist with development of City's Long-range Financial Plan • Assist with management of the City's Risk Management Plan • Assist with the development of the City's Capital Improvement Program • Oversees the City's treasury functions Mr. James provided an overview of the skill sets being sought: • Higher level of experience with managing staff • Displays confidence • Effective communicator • Experience with developing budgets and CAFR • Willingness to engage Mayor, Council, staff and citizens • Experience with investments He described Human Resources' role: • Conducted salary survey of comparable cities • Recommends adjusting the salary range from step 14 to 16 o Adjusted salary range will make the City more competitive in a tight labor market o Adjusted salary range increases the top step by $11,265 He relayed ways to pay for the additional expense: • Finance was able to increase 2015 investment earnings by $174,000 over the previous year • By paying off the last Public Safety payment early saved the City over $13,000 • Expect investment portfolio earnings will continue to improve in 2016 with addition of new position Mr. James recommended the Council approve reclassification of the Accounting Manager position to Assistant Finance Director tonight or on next week's Consent Agenda. Edmonds City Council Draft Minutes April 19, 2016 Page 20 Packet Pg. 23 3.1.a Councilmember Fraley-Monillas observed it was not an additional position, just an adjustment of a position. She asked the difference in cost between the old position and the new. Mr. James answered $11,265 at the top step. Councilmember Mesaros inquired about the salary range for the position. Mr. James answered it starts mid-$90,000 and the top is $121,000. For Councilmember Buckshnis, Mr. James explained a Staff Accountant position was added during the budget process. The Accounting Supervisor was reclassified to Accounting Manager; the City has been unsuccessful in filling that position since January so the request is to reclassify it to Assistant Finance Director. Councilmember Buckshnis observed the qualifications do not include municipal finance experience. Mr. James relayed the details identified in the job description such as experience with GASB, BARS and CAFR are unique to government. Councilmember Buckshnis expressed support for the reclassification. For Council President Johnson, Mr. James clarified the request is to, 1) reclassify the Accounting Manager to Assistant Finance Director, and 2) adjust the salary range from step 14 to 16. Councilmember Tibbott observed the job description also requires supervision of employees and accounting staff. He asked how many people the position would supervise. Mr. James answered there are currently six employees. Councilmember Tibbott asked who currently manages those employees. Mr. James said he does. COUNCILMEMBER TIBBOTT MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO APPROVE THE RECLASSIFICATION OF THE ACCOUNTING MANAGER AND THE INCREASE IN THE SALARY. MOTION CARRIED UNANIMOUSLY. 7. MAYOR'S COMMENTS Mayor Earling advised of the ST3 open house in Everett on Monday, April 25 at 5:30 p.m. He encouraged the public to provide feedback on the ST3 proposal either at a meeting, email or mail. Mayor Earling relayed the three Sound Transit Board members from Snohomish County forwarded a revised plan for Snohomish County that would save considerable time and move construction up dramatically. 8. COUNCIL COMMENTS Councilmember Tibbott said the CAO discussions over last months have been broadening for him; he has learned a lot about how the City governs in discussions with Councilmembers, staff and citizens. He encouraged the public to submit emails to Council by Monday morning, noting he received 5-6 emails this afternoon that he was unable to read before the meeting. Councilmember Teitzel reminded of the Edmonds Jazz Connection on Saturday, May 21 at three venues: Edmonds Center for the Arts, the Edmonds Theater and Holy Rosary. The event sponsors school jazz bands and vocalists from throughout the northwest. There is no charge to attend but donations are gladly accepted. Councilmember Mesaros reported the City of Edmonds was featured on the front page of the Seattle Times this morning. Today was a glorious day to enjoy the sunshine. Unfortunately there was a tragedy in Edmonds City Council Draft Minutes April 19, 2016 Page 21 Packet Pg. 24 3.1.a the City today, a reminder of the contrast of life. Citizens are fortunate to live on the coast in a small town next to a big city with a population of 3 million struggling with transportation issues. He felt fortunate to live in Edmonds and was privileged to serve citizens as a Councilmember. Council President Johnson thanked the Council for their courteous and thoughtful debate regarding the CAO. Although she did not prevail, she appreciated the way the Council conducted its business. She was glad after two years of effort to finally adopt a Zero Waste Policy. Councilmember Fraley-Monillas agreed with Councilmember Tibbott about the difficulty reading citizen comments submitted on Tuesday. She noted the same was true for staff reports that the Council does not receive until Tuesday. In view of today's tragedy where a pedestrian was killed by a train Councilmember Fraley-Monillas relayed Councilmember Nelson assurance that emergency access was part of the At -Grade Crossing Study. She noted having a safe way to cross the tracks was an important part of that study and she was pleased it was being considered by the Task Force. Councilmember Nelson reported a 43-year old man was killed today by a train. Trains blocked access to/from the waterfront for three hours. During that time, three medical emergencies occurred including an injured child and a woman in labor. In each of those instances, emergency responders had to obtain permission from BNSF and crawl through a rail car to access the patient. Today's tragedy is a reminder of the important work the Mayor's At -Grade Access Task Force is doing. The first criteria for considering the potential alternatives is does the concept improve or provide reliable emergency access to the west of the railroad tracks. Councilmember Nelson congratulated Council President Johnson, the Climate Protection Committee and staff for pushing through the Resolution on Zero Waste, an issue he worked on while serving on the Climate Protection Committee. He shared statistics of waste that other cities' produce that will never end up in a landfill: Seattle 57%, Portland 60%, San Diego 67%, San Jose 73%, Los Angeles 76% and San Francisco 80%. Edmonds joins a respectful list of cities that are seeking to make a tangible difference in the environment. Councilmember Buckshnis reminded April 22 is Earth Day. She complimented staff, citizens, Ms. Hope, Mr. Lien and Mr. Taraday and Councilmembers for the tremendous amount of time that went into the CAO. She suggested the Council take a breather and enjoy the earth on Earth Day. 9. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(i) This item was not needed. 10. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION This item was not needed. 11. ADJOURN With no further business, the Council meeting was adjourned at 9:54 p.m. Edmonds City Council Draft Minutes April 19, 2016 Page 22 Packet Pg. 25 3.2 City Council Agenda Item Meeting Date: 04/26/2016 Approval of claim, payroll and benefit direct deposit, checks and wire payments. Staff Lead: Scott James Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #219547 through #219633 dated April 21, 2016 for $276,898.64. Approval of payroll direct deposit and checks #62139 through #62147 for $503,249.38, benefit checks #62148 through #62152 and wire payments of $551,659.16 for the pay period April 1, 2016 through April 15, 2016. Financial Impact Claims $276,898.64 Payroll Employee checks and direct deposit $503,249.38 Payroll Benefit checks and wire payments $551,659.16 Total Payroll $1,054,908.54 Staff Recommendation Approval of claim, payroll and benefit direct deposit, checks and wire payments. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of expenditures. Attachments: claim cks 04-21-16 FrequentlyUsedProjNumbers 04-21-16 payroll summary 04-20-16 payroll benefits 04-20-16 Packet Pg. 26 3.2.a vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher List City of Edmonds Page: c ca lid U a� Voucher Date Vendor Invoice PO # Description/Account Amoun N 0 219547 4/21/2016 061029 ABSOLUTE GRAPHIX 416243 P&R WINTER WOMENS VOLLEYBA 0- P&R WINTER WOMENS VOLLEYBA 001.000.64.571.25.31.00 71.5( 9.8% Sales Tax `a 001.000.64.571.25.31.00 7.0( Total: 78.5( c m 219548 4/21/2016 065568 ALLWATER INC 041516038 WWTP - DRINKING WATER SERVIC water services (plus rental/supplies 423.000.76.535.80.31.00 16.3: o Total: 16.3. 0 o- 219549 4/21/2016 063862 ALPINE PRODUCTS INC TM-156725 TRAFFIC - YELLOW WATERBOURN Traffic - Yellow Waterbourne Traffic E 111.000.68.542.64.31.00 12,848.0( 2 White Waterbourne Traffic Paint 50 G c 111.000.68.542.64.31.00 9,894.0( @ Yellow Waterbourne Traffic Paint 5G, 0 111.000.68.542.64.31.00 595.0( m White Waterbourne Traffic Paint 5 G; Q' Q 111.000.68.542.64.31.00 593.0( 9.8% Sales Tax ti 111.000.68.542.64.31.00 2,345.1� TM-156857 TRAFFIC - GLASS BEADS 50LB BA( Traffic - Glass Beads 501b bags r 111.000.68.542.64.31.00 1,745.2£ N Freight c 111.000.68.542.64.31.00 242.4( Y 9.8% Sales Tax 111.000.68.542.64.31.00 194.8( E Total: 28,457.61 f° 219550 4/21/2016 074695 AMERICAN MESSAGING W4101046QD WATER WATCH PAGER FEES c Water Watch Pager Fees E 421.000.74.534.80.42.00 4.5. R .r r Q Page: 1 Packet Pg. 27 vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher Date Vendor 219550 4/21/2016 074695 074695 AMERICAN MESSAGING 219551 4/21/2016 069751 ARAMARK UNIFORM SERVICES 219552 4/21/2016 070305 AUTOMATIC FUNDS TRANSFER Voucher List City of Edmonds Invoice PO # Description/Account (Continued) Tota 1988550030 WWTP - UNIFORMS, MATS AND T uniforms 423.000.76.535.80.24.00 mats and towels 423.000.76.535.80.41.11 9.8% Sales Tax 423.000.76.535.80.24.00 9.8% Sales Tax 423.000.76.535.80.41.11 1988550031 PARKS MAINT UNIFORM SERVIC 3.2.a Page: 2 E E c ca lid U a� Amoun }; 1 : 4.5, a am O a� 3.0, :a 4 81.0z c m 0.3( c c� 7.9z o � � a 65.5: 1 : 157.8E S c M 33.7z c a 33.7z Q 34.7E ti 130.3: r 130.3: N 0 3.2z Y 3.2z E 3.3: r S � m E 151.3' R .r r Q Page: 2 Packet Pg. 28 vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher Date Vendor 219552 4/21/2016 070305 AUTOMATIC FUNDS TRANSFER 219553 4/21/2016 002258 BENS EVER READY Voucher List City of Edmonds Invoice PO # Description/Account (Continued) UB Outsourcing area #300 421.000.74.534.80.49.00 UB Outsourcing area #300 423.000.75.535.80.49.00 UB Outsourcing area #300 421.000.74.534.80.42.00 UB Outsourcing area #300 423.000.75.535.80.42.00 9.6% Sales Tax 422.000.72.531.90.49.00 9.6% Sales Tax 421.000.74.534.80.49.00 9.6% Sales Tax 423.000.75.535.80.49.00 Total: 11960 2016 ANNUAL FIRE EXT SVC - LIBR 2016 Annual Fire Ext Svc - Library 001.000.66.518.30.48.00 FAC 001.000.66.518.30.48.00 Yost Pool 001.000.66.518.30.48.00 City Hall 001.000.66.518.30.48.00 Cemetery 001.000.66.518.30.48.00 City Park Bldg 001.000.66.518.30.48.00 Old PW 001.000.66.518.30.48.00 Museum 001.000.66.518.30.48.00 PW 3.2.a Page: 3 c ca lid U W Amoun }; 0 a am 151.3' a� L 155.9( =a 4- 565.0, c m 565.0' c� 14.5< 0 L 14.5< a E 14.9( 'M 2,005.21, 0 0 30.0( cc 72.0( r N 6.0( o N 96.0( E 2 42.0( U Page: 3 Packet Pg. 29 vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 219553 4/21/2016 002258 BENS EVER READY (Continued) 11966 219554 4/21/2016 069226 BHC CONSULTANTS LLC 7674 7685 .:^ PO # Description/Account 001.000.66.518.30.48.00 MCH 001.000.66.518.30.48.00 Beach Ranger Office 001.000.66.518.30.48.00 PS 001.000.66.518.30.48.00 Courts 001.000.66.518.30.48.00 9.8% Sales Tax 001.000.66.518.30.48.00 INV#11966 - EDMONDS PD SERVICED 4-5# FIRE EXTINGUISH[ 001.000.41.521.22.48.00 1 EXTINGUISHER REQ BREAKDOV\ 001.000.41.521.22.48.00 1 NEW FIRE EXTINGUISHER 001.000.41.521.22.31.00 9.8% Sales Tax 001.000.41.521.22.48.00 9.8% Sales Tax 001.000.41.521.22.31.00 Total ESGB.SERVICES THRU 3/25/16 ESGB.Services thru 3/25/16 423.200.75.594.35.41.00 ESGA.SERVICES THRU 3/25/16 ESGA.Services thru 3/25/16 423.200.75.594.35.41.00 ESFA.SERVICES THRU 3/25/16 ESFA.Services thru 3/25/16 422.200.72.594.31.41.00 Total 3.2.a Page: 4 c ca lid U a� Amoun }; 0 a 96.0( -0) 18.0( aa) L =a 6.0( aD c 309.0( 36.0( c�a 0 93.4� L>% ca a E 64.0( 'M U w 15.0( 0 48.0( o a Q. 7.7: Q LO 4.7( 1,186.91 cc r N 1,354.7( c N Y U 21,014.1: . c� U r 5,925.1E a0i 28,294.0' E U R .r r Q Page: 4 Packet Pg. 30 vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher List City of Edmonds 3.2.a Page: 5 c ca lid U a� Voucher Date Vendor Invoice PO # Description/Account Amoun j 219555 4/21/2016 073760 BLUELINE GROUP LLC 11528 ESNA.SERVICES THRU MARCH 201 0 ESNA.Services thru March 2016 a m 421.000.74.534.80.41.00 1,022.1( ESNA.Services thru March 2016 m L 422.000.72.531.90.41.00 1,022.11 15 ESNA.Services thru March 2016 423.000.75.535.80.41.00 1,022.1 1 Total : 3,066.5( 219556 4/21/2016 067391 BRAT WEAR 18565 INV#18565 - EDMONDS PD - SACK\ ca S/S CONTEMPORARY SHIRTS 0 001.000.41.521.22.24.00 164.0( EMBROIDER NAME ON SHIRTS a 001.000.41.521.22.24.00 16.0( 9.5% Sales Tax 001.000.41.521.22.24.00 17.1( Total : 197.1( o 219557 4/21/2016 074776 BUCKSHNIS, DIANE 041916 CLAIM FOR EXPENSES 0 o Claim for Travel Expenses for Feb - A a 001.000.11.511.60.43.00 64.6, Q' Q Total : 64.61 219558 4/21/2016 072571 BUILDERS EXCHANGE 1050083 E4GB.PUBLISHING BID DOCS ti E4GB.Publishing Bid Docs 423.200.75.594.35.41.00 50.1: Total : 50.1! N Ict 219559 4/21/2016 003001 BUILDERS SAND & GRAVEL 315975 STREET, STORM, WATER, SEWER c Street, Storm, Water, Sewer - Crushe 111.000.68.542.31.31.00 494.7, Street, Storm, Water, Sewer - Crushe 5 421.000.74.534.80.31.00 494.7, Street, Storm, Water, Sewer - Crushe 422.000.72.531.40.31.00 494.7, Street, Storm, Water, Sewer - Crushe t R .r r Q Page: 5 Packet Pg. 31 vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher Date Vendor 219559 4/21/2016 003001 BUILDERS SAND & GRAVEL 219560 4/21/2016 073029 CANON FINANCIAL SERVICES Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 423.000.75.535.80.31.00 9.5% Sales Tax 111.000.68.542.31.31.00 9.5% Sales Tax 422.000.72.531.40.31.00 9.5% Sales Tax 423.000.75.535.80.31.00 9.5% Sales Tax 421.000.74.534.80.31.00 Total 15984710 CONTRACT CHARGE FOR COUNCI Monthly contract charge for Council 001.000.11.511.60.45.00 9.8% Sales Tax 001.000.11.511.60.45.00 15984716 PLANNING DEPT CONTRACT CHAF PLANNING DEPT CONTRACT CHAF 001.000.62.524.10.45.00 15984718 P & REC PRINTER IRC10301F CONI P & REC PRINTER IRC10301F CONI 001.000.64.571.21.45.00 15995113 INV#15995113 - EDMONDS PD CONT CHG #6255 FOR 4/2016 001.000.41.521.10.45.00 B/W METER USAGE 3/1-3/31/16 001.000.41.521.10.45.00 CONT CHG #IR33251 FOR 4/2016 001.000.41.521.10.45.00 B/W METER USAGE 3/1-3/31/16 001.000.41.521.10.45.00 COLOR METER USAGE 3/1-3/31/16 001.000.41.521.10.45.00 CONT CHG #IRC5240 FOR 4/2016 001.000.41.521.10.45.00 3.2.a Page: 6 c ca lid U a� Amoun }; 0 a 494.7( -0) 47.0( aa) L =a 47.0( W c 47.0( 47.0( c�a 2,166.8E =0 L 0 a 27.9� •� z 2.7E c 0 L 36.2( m Q 30.7z ti w 151.81 N 74.0E c N Y 60.7( E 15.3: r 141.6E a0i E 160.0( R .r r a Page: 6 Packet Pg. 32 3.2.a vchlist Voucher List Page: 7 04/21/2016 10:51:24AM City of Edmonds ca lid Bank code : usbank U a� Voucher Date Vendor Invoice PO # Description/Account Amoun }; 219560 4/21/2016 073029 CANON FINANCIAL SERVICES (Continued) 0 B/W METER USAGE 3/1-3/31/16 m 001.000.41.521.10.45.00 22.5< COLOR METER USAGE 3/1-3/31/16 a0i L 001.000.41.521.10.45.00 74.5� =a 9.8% Sales Tax 001.000.41.521.10.45.00 68.61 15995118 PARKS MAINT PRINTER IRC10301F PARKS MAINT PRINTER IRC10301F 001.000.64.576.80.45.00 36.2( c�a 15995122 PARKS & REC C5250 COPIER CON' o PARKS & REC C5250 COPIER CON' 001.000.64.571.21.45.00 230.1E a 15998276 ENG. COPIER MARCH 2O16 Eng. Copier March 2016 001.000.67.518.21.45.00 576.2- Total: w 1,709.8' 0 219561 4/21/2016 068484 CEMEX LLC 9433005066 ROADWAY - ASPHALT 0 Roadway - Asphalt a 111.000.68.542.31.31.00 464.2( dr 9.5% Sales Tax 111.000.68.542.31.31.00 44.1( ti 9433013827 ROADWAY - ASPHALT Roadway - Asphalt 111.000.68.542.31.31.00 215.6( 9.5% Sales Tax 111.000.68.542.31.31.00 20.4E c 9433055243 ROADWAY - ASPHALT w Roadway - Asphalt 111.000.68.542.31.31.00 254.2( E 9.5% Sales Tax f° 111.000.68.542.31.31.00 24.1E 9433055245 STORM DUMP FEES m Storm Dump Fees E 422.000.72.531.10.49.00 1,715.1' R .r r Q Page: 7 Packet Pg. 33 vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher Date Vendor 219561 4/21/2016 068484 068484 CEMEX LLC 219562 4/21/2016 069457 CITY OF EDMONDS 219563 4/21/2016 063902 CITY OF EVERETT 219564 4/21/2016 004095 COASTWIDE LABS 219565 4/21/2016 064369 CODE PUBLISHING CO 219566 4/21/2016 006200 DAILY JOURNAL OF COMMERCE Voucher List City of Edmonds Invoice PO # Description/Account 3.2.a Page: 8 c ca lid U w U _ Amoun }; (Continued) Total: 2,737.8( a m ESHA.ROW ESHA.ROW PERMIT ENG20160125 ESHA.ROW Permit ENG20160125 U a) 423.100.76.594.39.41.10 205.0( Total: 205.0( 4- aD 116000786 INV#116000786 CUST#EDMPOLI - E m 2016 SHARE OF TRAINING COSTS 001.000.41.521.40.49.00 1,200.0( Total : 1,200.0( — 0 L GW2868109 PM: ECOGREEN RL TWL PM: ECOGREEN RL TWL Q- 001.000.64.576.80.31.00 250.6( E 9.8% Sales Tax 001.000.64.576.80.31.00 24.5( ,- NW2868109 PM: LINERS, ACCLAIM PM: LINERS, ACCLAIM f° 001.000.64.576.80.31.00 1,025.7E a 9.8% Sales Tax Q. 001.000.64.576.80.31.00 100.51 Q NW2868123 WWTP - SUPPLIES, FACILITIES ti JENTLE BLUE SOAP 423.000.76.535.80.31.23 137.3( " 9.8% Sales Tax 423.000.76.535.80.31.23 13.4( N Total: 1,552.3' 0 52667 EDMONDS CITY CODE WEB HOSTI w WEB HOSTING 1 YEAR APRIL 2016 001.000.25.514.30.48.00 350.0( Total: 350.0( 6 3310638 E4GB.INVITATION TO BID AD r m E4GB.Invitation to Bid Ad E 423.200.75.594.35.41.00 t 514.8( R .r r a Page: 8 Packet Pg. 34 vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 219566 4/21/2016 006200 DAILY JOURNAL OF COMMERCE (Continued) 3312103 219567 4/21/2016 046150 DEPARTMENT OF LABOR & INDUSTRY 187708 PO # Description/Account ESJA.INVITATION TO BID AD ESJA.Invitation to Bid Ad 421.200.74.594.34.41.00 3.2.a Page: 9 c ca lid U a� _ Amoun }; 0 a am 448.5( aUi L Total : 963.3( 'a CITY HALL ELEVATOR CERT RENE) a City Hall Elevator Cert Renewal (189( 001.000.66.518.30.49.00 154.2( -0 Total: 154.2( cm 219568 4/21/2016 064531 DINES, JEANNIE 16-3646 INV#16-3646 - EDMONDS PD 0 L TRANSCRIPTION CASE #16-2480 ca 001.000.41.521.21.41.00 95.7( TRANSCRIPTION CASE#APDIA16-0 001.000.41.521.10.41.00 372.9( 16-3652 CITY COUNCIL MINUTES 4/12/16 04/12/16 CITY COUNCIL MINUTES P 0 001.000.25.514.30.41.00 ra 326.7( o Total: 795.3( a Q. 219569 4/21/2016 062190 EDMONDS POLICE DEPT DET PC 4-15-16 POLICE BUY FUND PETTY CASH 4- Q CONFIDENTIAL INFORMANT 16-01 Un 001.000.41.521.21.49.00 ti 100.0( CONFIDENTIAL INFORMANT 16-01 001.000.41.521.21.49.00 50.0( Total : 150.0( N 219570 4/21/2016 008705 EDMONDS WATER DIVISION 1-00575 OLYMPIC BEACH SPRINKLER / ME- o OLYMPIC BEACH SPRINKLER / ME- Y 001.000.64.576.80.47.00 98.0( U E 1-00825 BRACKETT'S LANDING RESTROON BRACKETT'S LANDING RESTROON 001.000.64.576.80.47.00 660.4( 1-00875 SPRINKLER 21 MAIN ST / METER 11 m SPRINKLER 21 MAIN ST / METER 11 E t U R .r r Q Page: 9 Packet Pg. 35 vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 219570 4/21/2016 008705 EDMONDS WATER DIVISION (Continued) 001.000.64.576.80.47.00 1-02125 SUNSET & CASPER SPRINKLER/ M SUNSET & CASPER SPRINKLER/ M 001.000.64.576.80.47.00 1-03710 SPRINKLER 290 MAIN ST / METER SPRINKLER 290 MAIN ST / METER 001.000.64.576.80.47.00 1-03900 SPRINKLER 290 DAYTON ST / METE SPRINKLER 290 DAYTON ST / METE 001.000.64.576.80.47.00 1-05125 SPRINKLER 101 2ND AVE N / METE SPRINKLER 101 2ND AVE N / METE 001.000.64.576.80.47.00 1-05285 SPRINKLER 102 W DAYTON ST / MI SPRINKLER 102 W DAYTON ST / MI 001.000.64.576.80.47.00 1-05340 SPRINKLER 190 DAYTON ST / MET[ SPRINKLER 190 DAYTON ST / MET[ 001.000.64.576.80.47.00 1-05650 CITY PARK SPRINKLER/ METER 71, CITY PARK SPRINKLER/ METER 71, 001.000.64.576.80.47.00 1-05675 CITY PARK MAINTENANCE SHOP / CITY PARK MAINTENANCE SHOP / 001.000.64.576.80.47.00 1-05700 SPRINKLER @ 3RD/PINE / METER SPRINKLER @ 3RD/PINE / METER 001.000.64.576.80.47.00 1-09650 SPRINKLER 350 MAIN ST / METER i SPRINKLER 350 MAIN ST / METER i 001.000.64.576.80.47.00 1-09800 SPRINKLER 390 DAYTON ST / MET[ SPRINKLER 390 DAYTON ST / MET[ 001.000.64.576.80.47.00 1-10778 FOUNTAIN 490 MAIN ST/METER 75' 3.2.a Page: 10 c ca lid U a� Amoun }; 0 a 41.1 1 -0a U a� L 41.1 0 4- aD c 41.1 1 c c� 41.1 1 o 0 a 41.1 U 41.1 0 0 41.1 1 0- Q. Q LO 41.1 1 w 668.31 r r N 0 41.1 Y U E 41.1 1 r c m 41.1 , E t R .r r Q Page: 10 Packet Pg. 36 vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 219570 4/21/2016 008705 EDMONDS WATER DIVISION (Continued) 219571 4/21/2016 075566 EHRBAR, PAMELA FOUNTAIN 490 MAIN ST/METER 75' 001.000.64.576.80.47.00 1-10780 SPRINKLER 500 MAIN ST / METER SPRINKLER 500 MAIN ST / METER 001.000.64.576.80.47.00 1-16130 SPRINKLER 439 5TH AVE S / METEI SPRINKLER 439 5TH AVE S / METEI 001.000.64.576.80.47.00 1-16300 SPRINKLER 500 DAYTON ST / MET[ SPRINKLER 500 DAYTON ST / MET[ 001.000.64.576.80.47.00 1-16420 LOG CABIN SPRINKLER / METER 6' LOG CABIN SPRINKLER / METER 6' 001.000.64.576.80.47.00 1-16450 CENTENNIAL PLAZA SPRINKLER 1 CENTENNIAL PLAZA SPRINKLER 1 001.000.64.576.80.47.00 1-16630 SPRINKLER 575 MAIN ST/ METER SPRINKLER 575 MAIN ST / METER 001.000.64.576.80.47.00 1-17475 SPRINKLER 590 DAYTON ST / MET[ SPRINKLER 590 DAYTON ST / MET[ 001.000.64.576.80.47.00 1-19950 PINE STREET PLAYFIELD / METER PINE STREET PLAYFIELD / METER 001.000.64.576.80.47.00 1-36255 SPRINKLER 1141 9TH AVE S / METE SPRINKLER 1141 9TH AVE S / METE 001.000.64.576.80.47.00 Total BID-042016 REIMBURSE COPIES, POSTING/AD Reimbursement for copies of Edmonc 140.000.61.558.70.31.00 Reimbursement for advertising for 3.2.a Page: 11 c ca hd U a� Amoun }; 0 a a) 41.1 5D =a 41.1 E aD c m ca 0 0 a 48.2 �a 0 L a 0. 41.1 1 Q LO ti 41.1 m r r 78.9< N 0 N Y 41.1 2,336.2� , ca Page: 11 Packet Pg. 37 vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher Date Vendor 219571 4/21/2016 075566 EHRBAR, PAMELA Voucher List City of Edmonds Invoice (Continued) 219572 4/21/2016 008812 ELECTRONIC BUSINESS MACHINES AR16902 AR18354 AR18355 AR19183 AR20519 PO # Description/Account 140.000.61.558.70.41.40 Reimbursement for postage and maili 140.000.61.558.70.49.00 Administrative services for April 1-13, 140.000.61.558.70.41.00 Administrative services for March 140.000.61.558.70.41.00 Total DEV SERV CONTRACT CHARGE 8/; Dev Sery Contract Charge 8/22/15 - 001.000.62.524.10.45.00 INV#AR18354 ACCT#MK5031 - EDIV B/W COPY CHG #3325 9/16-10/15/1: 001.000.41.521.10.45.00 COLOR COPY CHG 9/16-10/15/15 001.000.41.521.10.45.00 9.5% Sales Tax 001.000.41.521.10.45.00 INV#AR18355 ACCT#MK5031 - EDIV B/W COPY CHG #C6255 9/16-10/15/ 001.000.41.521.10.45.00 9.5% Sales Tax 001.000.41.521.10.45.00 INV#AR19183 ACCT#MK5031 - EDIV B/W COPY #5240A 9/15/-10/15/15 001.000.41.521.10.45.00 COLOR COPY 9/16-10/15/15 001.000.41.521.10.45.00 9.5% Sales Tax 001.000.41.521.10.45.00 INV#AR20519 ACCT#MK5031 - EDIV B/W COPY #C1435 10/1-10/31/15 001.000.41.521.10.45.00 9.5% Sales Tax 3.2.a Page: 12 c ca lid U W Amoun }; 0 a 90.0( -0) 222.9: a0) L =a 922.5( W c 403.5( 1,663.5, c� 0 635.8( a E 5.6( 6 4- 0 40.9: 0 L 4.4, a Q 27.5( ti 2.6' r r N 17.71 c N Y 45.1 , E 5.9E r c m 25.0E E t R .r r Q Page: 12 Packet Pg. 38 vchlist 04/21 /2016 10:51:24AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 219572 4/21/2016 008812 ELECTRONIC BUSINESS MACHINES (Continued) AR22283 AR30039 AR35816 PO # Description/Account 001.000.41.521.10.45.00 PW COPY USE PW Copy Use 001.000.65.518.20.31.00 PW Copy Use 111.000.68.542.90.31.00 PW Copy Use 422.000.72.531.90.31.00 PW Copy Use 421.000.74.534.80.31.00 PW Copy Use 423.000.75.535.80.31.00 PW Copy Use 511.000.77.548.68.31.10 9.5% Sales Tax 001.000.65.518.20.31.00 9.5% Sales Tax 111.000.68.542.90.31.00 9.5% Sales Tax 422.000.72.531.90.31.00 9.5% Sales Tax 421.000.74.534.80.31.00 9.5% Sales Tax 423.000.75.535.80.31.00 9.5% Sales Tax 511.000.77.548.68.31.10 PRINTER CONTRACT CHARGE - PRINTER CONTRACT CHARGE - 001.000.62.524.10.45.00 MK5532 CITY CLERKS METER RE CITY CLERKS COPIER METER RE 001.000.25.514.30.45.00 9.5% Sales Tax 001.000.25.514.30.45.00 3.2.a Page: 13 c ca lid U a� Amoun }; 0 a 2.3£ -0) U a� L 20.9: 4- 11.8E c m 11.8( c� 8.3 1 o L 8.3 1 a E 8.3£ w 1.9� 0 o a 0. 1.1: Q LO 0.8( 0.8( r 0.7£ BL c BL Y 16.2, U A E A 371.6' m 35.3( R .r r Q Page: 13 Packet Pg. 39 vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 219572 4/21/2016 008812 ELECTRONIC BUSINESS MACHINES (Continued) AR37072 /_L-iMil:I11 AR38007 AR38036 CM12149 C M 13851 CM15010 CM15014 219573 4/21/2016 047407 EMPLOYMENT SECURITY DEPT 312 000 093 PO # Description/Account COPIER OVERAGE CHARGE Copier overage charge for Council 001.000.11.511.60.45.00 9.5% Sales Tax 001.000.11.511.60.45.00 PM PRINTER C1030 #A7078 PM PRINTER C1030 #A7078 001.000.64.576.80.45.00 COPIER OVERAGE CHARGE Copier overage charge for Council- 001.000.11.511.60.45.00 9.8% Sales Tax 001.000.11.511.60.45.00 PM PRINTER C1030#A7078 PM PRINTER C1030 #A7078- 001.000.64.576.80.45.00 9.8% Sales Tax 001.000.64.576.80.45.00 ADDITIONAL COPIES-DEV SERV ADDITIONAL COPIES-DEV SERV - C 001.000.62.524.10.45.00 DSD COPIER/PRINTER LEASE DSD copier/printer lease - Original 001.000.62.524.10.45.00 COPIER OVERAGE CHARGE FOR C Copier overage charge for Council - 001.000.11.511.60.45.00 9.5% Sales Tax 001.000.11.511.60.45.00 PM PRINTER C1030#A7078 - CRED PM PRINTER C1030#A7078 - Credit 001.000.64.576.80.45.00 Total ES REF # 94513310 7 3.2.a Page: 14 c ca lid U W Amoun }; 0 a am 12.2' aUi L =a 1.1f a� c m 34.6: c� 0 12.2' j, c� a 1.2( U 31.6z o -345.31 m r r N -12.2' o N Y E -34.6f 749.9' E t R .r r Q Page: 14 Packet Pg. 40 vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher Date Vendor 219573 4/21/2016 047407 EMPLOYMENT SECURITY DEPT 219574 4/21/2016 009350 EVERETT DAILY HERALD 219575 4/21/2016 066378 FASTENAL COMPANY 219576 4/21/2016 071026 FASTSIGNS OF LYNNWOOD Voucher List City of Edmonds Invoice (Continued) E D H 685952 EDH692536 EDH693077 WAMOU39379 443-19339 443-19340 443-20487 PO # Description/Account Q1-16 Unemployment Claims 001.000.39.517.78.23.00 Q1-16 Unemployment Claims 422.000.72.531.90.23.10 Tota E4GB.INVITATION TO BID AD E4GB.Invitation to Bid Ad 423.200.75.594.35.41.00 ESJA.INVITATION TO BID AD ESJA.Invitation to Bid Ad 421.200.74.594.34.41.00 CITY ORDINANCE 4023 CITY ORDINANCE NO. 4023 001.000.25.514.30.41.40 Tota WWTP - SUPPLIES, FACILITIES 20x2Ox2 M13 LEED FILTERS 423.000.76.535.80.31.23 9.8% Sales Tax 423.000.76.535.80.31.23 Tota CORNER PARK TAGS CORNER PARK TAGS 127.000.64.575.50.31.00 9.5% Sales Tax 127.000.64.575.50.31.00 CORNER PARK TAGS CORNER PARK TAGS 127.000.64.575.50.31.00 9.5% Sales Tax 127.000.64.575.50.31.00 CORNER PARK TAG ORDER # 3 3.2.a Page: 15 c ca hd U a� Amoun }; 0 a am 565.9, a� L 1,859.7( =a 2,425.6: a� c m 223.6( 0 199.5. a E 29.2z U 452.3E o 0 0 a 536.2' Q 52.5E ti 588.7E m r 148.5z 0 N 14.1' E 126.5( r c 12.0, t R .r r Q Page: 15 Packet Pg. 41 vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher Date Vendor 219576 4/21/2016 071026 FASTSIGNS OF LYNNWOOD 219577 4/21/2016 011900 FRONTIER 219578 4/21/2016 075609 GABOUER, KYLE 219579 4/21/2016 002500 GALLS LLC DBA BLUMENTHAL 219580 4/21/2016 012560 HACH COMPANY Voucher List City of Edmonds Invoice PO # Description/Account (Continued) CORNER PARK TAGS 127.000.64.575.50.31.00 9.5% Sales Tax 127.000.64.575.50.31.00 Tota 425-771-4741 425-771-4741 CEMETERY PHONE/ 3.2.a Page: 16 I1 I1 c ca lid U a� Amoun }; 0 a am 71.5( a� L 6.7� 1 : 379.4E aD c � � 83.2, cm 0 64.6( a I : 147.8� RC in 4- 0 400.0( 0 1 : 400.0( o L 9- a Q 139.9E ti 13.4z " 1 : 153.4: r Li 0 314.0( 30.8( 33.8( 1 : 378.6t t R .r r a Page: 16 Packet Pg. 42 vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher Date Vendor 219581 4/21/2016 072184 HAUSS, BERTRAND 219582 4/21/2016 072647 HERRERA ENVIRONMENTAL 219583 4/21/2016 067862 HOME DEPOT CREDIT SERVICES Voucher List City of Edmonds Invoice PO # Description/Account Hauss.Mileage HAUSS MILEAGE TO APWA 2016 Hauss.Mileage to APWA 2016 Sprin 001.000.67.518.21.43.00 Tota 38337 PLAN REVIEW SUPPORT THRU 4 Plan Review Support thru 4/1/16 001.000.67.518.21.41.00 Tota 2064083 SEWER TV TRUCK - SUPPLIES Sewer TV Truck - Supplies 423.000.75.535.80.31.00 9.5% Sales Tax 423.000.75.535.80.31.00 25048 FAC MAINT UNIT 5 - SUPPLIES Fac Maint Unit 5 - Supplies 001.000.66.518.30.31.00 9.5% Sales Tax 001.000.66.518.30.31.00 25133 CITY HALL DEV SVC - SUPPLIES City Hall Dev Svc - Supplies 001.000.66.518.30.31.00 9.5% Sales Tax 001.000.66.518.30.31.00 4020427 PW - SUPPLIES PW - Supplies 001.000.66.518.30.31.00 9.5% Sales Tax 001.000.66.518.30.31.00 4020444 FAC MAINT - UNIT 5 - SUPPLIES Fac Maint - Unit 5 - Supplies 001.000.66.518.30.31.00 9.5% Sales Tax 001.000.66.518.30.31.00 4025722 FAC MAINT SHOP SUPPLIES 3.2.a Page: 17 c ca lid U a� Amoun }; Sf 0- 9 a)196.5( 1 : 196.5E i =a /1 4- aD c 2,526.6( 1 : 2,526.6( -0 c M 0 11.9z ca a U 4- 0 33.9, 0 3.2, a Q. Q 11.9z ti r r N 75.6E c N 7.1� E CU 51.3: U r c m 4.8, E t U R .r r a Page: 17 Packet Pg. 43 vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher Date Vendor 219583 4/21/2016 067862 HOME DEPOT CREDIT SERVICES Voucher List City of Edmonds Invoice PO # Description/Account (Continued) Fac Maint Shop Supplies 001.000.66.518.30.31.00 9.5% Sales Tax 001.000.66.518.30.31.00 4060889 SEWER - SUPPLIES Sewer - Supplies 423.000.75.535.80.31.00 9.5% Sales Tax 423.000.75.535.80.31.00 5073546 SEWER TV CAMERA SUPPLIES Sewer TV Camera Supplies 423.000.75.535.80.31.00 9.5% Sales Tax 423.000.75.535.80.31.00 6011337 FAC MAINT SHOP SUPPLIES Fac Maint Shop Supplies 001.000.66.518.30.31.00 9.5% Sales Tax 001.000.66.518.30.31.00 6020190 SEWER TV TRUCK CAMERA SUP Sewer TV Truck Camera Supplies 423.000.75.535.80.31.00 9.5% Sales Tax 423.000.75.535.80.31.00 7013460 FAC MAINT - SUPPLIES Fac Maint - Supplies 001.000.66.518.30.31.00 9.5% Sales Tax 001.000.66.518.30.31.00 7024112 FAC - SUPPLIES FAC - Supplies 001.000.66.518.30.31.00 9.5% Sales Tax 001.000.66.518.30.31.00 3.2.a Page: 18 c ca lid U a� Amoun }; 0 a am 9.9 1 a� L 0.9E =a 4- aD c 21.9, 2.0 , c�a 139.9( 0 13.2E a PI Q LO 15.7, 1.4� W r r N 10.7E o N 1.0: E 2 U 25.4( m 2.4, E R .r r Q Page: 18 Packet Pg. 44 vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher Date Vendor 219583 4/21/2016 067862 HOME DEPOT CREDIT SERVICES Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 7024168 FAC - ELECT SUPPLIES FAC - Elect Supplies 001.000.66.518.30.31.00 9.5% Sales Tax 001.000.66.518.30.31.00 7574705 STREET - SUPPLIES Street - Supplies 111.000.68.542.61.31.00 9.5% Sales Tax 111.000.68.542.61.31.00 8011135 STREET - SUPPLIES Street - Supplies 111.000.68.542.61.31.00 9.5% Sales Tax 111.000.68.542.61.31.00 8023998 CITY HALL DEV SVC - SUPPLIES City Hall Dev Svc - Supplies 001.000.66.518.30.31.00 9.5% Sales Tax 001.000.66.518.30.31.00 80783 TRAFFIC - SUPPLIES Traffic - Supplies 111.000.68.542.64.31.00 9.5% Sales Tax 111.000.68.542.64.31.00 8082291 WATER -SUPPLIES Water - Supplies 421.000.74.534.80.31.00 9.5% Sales Tax 421.000.74.534.80.31.00 9011011 CITY HALL DEV SVC FRONT COU City Hall Dev Svc Front Counter Su 001.000.66.518.30.31.00 9.5% Sales Tax 3.2.a Page: 19 c ca U a� Amoun }; 0 a a) 26.9( aa) L =a 2.5( aD c m 26.8, c� 2.5: o L 0 a 16.0E E 1.5: u 4- 0 ns 59.8( i a Q. 5.6� Q LO ti 20.3� m r 1.9, r N 0 39.0z Y 3.7' E N pr r 50.6( a0i E t R .r r Q Page: 19 Packet Pg. 45 3.2.a vchlist Voucher List Page: 20 04/21/2016 10:51:24AM City of Edmonds ca lid Bank code : usbank U W Voucher Date Vendor Invoice PO # Description/Account Amoun }; 219583 4/21/2016 067862 HOME DEPOT CREDIT SERVICES (Continued) a 001.000.66.518.30.31.00 4.8' m 95140 TRAFFIC - SUPPLIES Traffic - Supplies i 111.000.68.542.64.31.00 2.2( 9.5% Sales Tax }' 4" 111.000.68.542.64.31.00 0.2' Total: 727.09 219584 4/21/2016 075119 HOPE, SHANE HOPE42016 TRAVEL EXPENSES APA NATL CON c� Per Diem, food for Natl conference — 001.000.62.524.10.43.00 295.0( Mileage, to/from Seatac for Natl a 001.000.62.524.10.43.00 20.3( Parking and bus fares for Natl 001.000.62.524.10.43.00 116.0( U Total: 431.3( c 219585 4/21/2016 073548 INDOFF INCORPORATED 2781118 AVERY MAILING LABELS c Avery Mailing Labels AVE48960 a 001.000.31.514.23.31.00 83.0: Q 9.8% Sales Tax 001.000.31.514.23.31.00 8.1 z ti 2785847 OFFICE CHAIR- RECEPTION OFFICE CHAIR- RECEPTION ., 001.000.62.524.10.35.00 m 504.9( r Total: 596.1; N Ict 219586 4/21/2016 074888 JOYOUS NOISE LLC 20787 KINDERMUSIK 20787 KINDERMUSIK INSTRUCTIO1 20787 KINDERMUSIK INSTRUCTIO1 N 001.000.64.571.22.41.00 479.9 ' E 20789 KINDERMUSIK 20789 KINDERMUSIK INSTRUCTIO1 20789 KINDERMUSIK INSTRUCTIO1 001.000.64.571.22.41.00 1,217.0( 20791 KINDERMUSIK 20791 KINDERMUSIK INSTRUCTIO1 t 20791 KINDERMUSIK INSTRUCTIO1 R .r r Q Page: 20 Packet Pg. 46 vchlist 04/21 /2016 10:51:24AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 219586 4/21/2016 074888 JOYOUS NOISE LLC (Continued) 20793 KINDERMUSIK 219587 4/21/2016 075016 LEMAY MOBILE SHREDDING 4473525 219588 4/21/2016 074627 LOPEZ, YESSICA 4/12 REFUND 219589 4/21/2016 075602 MILL PARK 4/19 REFUND 219590 4/21/2016 075590 MOBILEGUARD INC 09586 219591 4/21/2016 075608 NATIONAL RESEARCH CENTER INC 5841 219592 4/21/2016 075539 NATURE INSIGHT CONSULTING 6 PO # Description/Account 001.000.64.571.22.41.00 20793 KINDERMUSIK INSTRUCTI INVOICE#4473525 SHREDDING S INVOICE# 4473525 SHREDDING 001.000.25.514.30.41.00 INVOICE# 4473525 SHREDDING 001.000.31.514.23.41.00 Tota 4/12 REFUND DAMAGE DEPOSIT 4/12 REFUND DAMAGE DEPOSIT 001.000.239.200 Tota 4/19/16 REFUND DAMAGE DEPO 4/19/16 REFUND DAMAGE DEPO 001.000.239.200 Tota IMPLEMENTATION, ACTIVATION & Implementation, Activation & Trainin 001.000.31.518.88.41.00 Tota INITIAL PYMT NATIONAL CITIZEN National Citizen Survey, basic servi 001.000.61.557.20.41.00 Tota WILLOW CREEK DAYLIGHTING P WILLOW CREEK DAYLIGHTING P 125.000.64.575.50.41.00 3.2.a Page: 21 or E .2 U 400.0( o 1 : 400.0( — S I' 0 SI- a 500.0( Q 1 : 500.0( ti 1 9 tD 1,067.5( I: 1,067.5( 0 S Y CE V 9,500.0( . I: 9,500.0( R, c m R' E 2,000.0( R .r r a Page: 21 Packet Pg. 47 vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 219592 4/21/2016 075539 075539 NATURE INSIGHT CONSULTING (Continued) 219593 4/21/2016 063511 OFFICE MAX INC 559599 620199 649177 729007 807161 PO # Description/Account Tota P&RADMIN: GRAPH NOTEBOOK P&RADMIN: GRAPH NOTEBOOK 001.000.64.571.21.31.00 9.5% Sales Tax 001.000.64.571.21.31.00 PW OFFICE SUPPLIES PW Office Supplies 001.000.65.518.20.31.00 9.5% Sales Tax 001.000.65.518.20.31.00 PW OFFICE SUPPLIES PW Office Supplies 001.000.65.518.20.31.00 9.5% Sales Tax 001.000.65.518.20.31.00 INV#729007 ACCT#520437 250PO PREMIUM STAPLES 001.000.41.521.10.31.00 CDR RECORDABLE DISCS 001.000.41.521.21.31.00 PATROL MEMO PADS 001.000.41.521.10.31.00 BLACK RETRACTABLE PENS 001.000.41.521.10.31.00 9.8% Sales Tax 001.000.41.521.10.31.00 9.8% Sales Tax 001.000.41.521.21.31.00 KLEENEX TISSUES 001.000.41.521.10.31.00 P&RADMIN: TAPE, JUMP DRIVES P&RADMIN: TAPE, JUMP DRIVES 001.000.64.571.21.31.00 9.8% Sales Tax 3.2.a Page: 22 c ca S S U) hd U a� _ Amoun }; I: 2,000.0( 0 m 62.2E :a 5.9, c m 14.8E , 1.4' a 78.1. •� U 7.4: 0 L 0 3.7z a Q. Q 49.6E ti 19.3, m 47.2E r r N 10.81 c N Y 4.81 U E 40.6' 12 E � m 167.4( E t U R .r r Q Page: 22 Packet Pg. 48 vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher Date Vendor 219593 4/21/2016 063511 OFFICE MAX INC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 001.000.64.571.21.31.00 814760 REFUND PRICE ADJUSTMENT COL REFUND PRICE ADJUSTMENT COL 001.000.64.571.21.31.00 9.8% Sales Tax 001.000.64.571.21.31.00 827838 P&RADMIN: COPY PAPER, EAC W( P&RADMIN: COPY PAPER 001.000.64.571.21.31.00 EAC: WOTS CARDSTOCK 117.100.64.573.20.31.00 Total: 219594 4/21/2016 070166 OFFICE OF THE STATE TREASURER March, 2016 COURT, BLDG CODE & JIS TRANSIN School Zone Safety Account 001.000.237.200 Emergency Medical Services & Traun 001.000.237.120 PSEA 1, 2 & 3 Account 001.000.237.130 Building Code Fee Account 001.000.237.150 State Patrol Death Investigation 001.000.237.330 Judicial Information Systems Account 001.000.237.180 Washington Auto Theft Prevention 001.000.237.250 Traumatic Brain Injury 001.000.237.260 Accessible Communities Acct 001.000.237.290 Multi -Model Transportation 001.000.237.300 3.2.a Page: 23 c ca lid U a� Amoun }; 0 a 16.4' -0a U a� L m 15.8' 0 5.9, 539.0E a E U 90.8£ 0 0 1,163.2( 0 L a 31,219.1< Q 171.0( ti 58.1: m r r 5,362.2: N 0 2,319.5< Y 449.1, .E ca 116.6E c m 116.6E E t R .r r Q Page: 23 Packet Pg. 49 vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 219594 4/21/2016 070166 OFFICE OF THE STATE TREASURER (Continued) Hwy Safety Acct 001.000.237.320 Crime Lab Blood Breath Analysis 001.000.237.170 WSP Hwy Acct 001.000.237.340 Total: 219595 4/21/2016 064070 PALMATIER, LISA 4/15 CONCERTS HMP CONCERTS HMP CONCERTS HMP 117.100.64.573.20.41.00 Total: 219596 4/21/2016 027450 PAWS APRIL 2016 INV DATED 4/7/2016 - EDMONDS P( 7 ANIMALS @ $175 - 3/2016 001.000.41.521.70.41.00 BUSTER #A30693973-55 DAY @ $2( 001.000.41.521.70.41.00 APRIL 2016 INVOICE 4/7/16 FOR MAR 2016 - CF RECLAIM FEE PD BY GUARDIANS 001.000.41.521.70.41.00 CR FOR 2 DAYS BOARDING @ $15- 001.000.41.521.70.41.00 Total: 219597 4/21/2016 008400 PETTY CASH ADMIN PC 4-15-16 POLICE ADMIN PETTY CASH 4-15-1 PARKING @ KING CO FOR PECK B, 001.000.41.521.40.43.00 MILEAGE PORTION JUROR FEE CF 001.000.41.521.22.43.00 BREAKFAST - SCSPCA 1/28 BREAK 001.000.41.521.10.43.00 PARKING @ HARBORVIEW 16-202C 001.000.41.521.21.43.00 FUEL FOR STAFF CAR - PIO TRAIN 3.2.a Page: 24 c ca lid U W Amoun }; 0 a am 92.Z a� L 73.5' =5 4- 330.11 c 41,562.5' M c M 0 1,250.0( ">% 1,250.0( a E .5 U 1,225.0( c 1,100.0( c L a Q. Q -40.0( ti -30.0( 2,255.0( N 29.3( w U 19.5E E .5 12.0( r c 4.0( E t U R .r r a Page: 24 Packet Pg. 50 vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher Date Vendor 219597 4/21/2016 008400 PETTY CASH 219598 4/21/2016 068411 PHILLIPS 66 - CONOCO 76 219599 4/21/2016 028860 PLATT ELECTRIC SUPPLY INC Voucher List City of Edmonds Invoice (Continued) 3172 PO # Description/Account 3.2.a Page: 25 c Un lid a� Amoun }; A 001.000.41.521.40.43.00 12.0( m PARKING @ SNO CO COURTHOUS 001.000.41.521.21.43.00 2.0( L BREAKFAST - SCSPCA 3/24 BREAK 001.000.41.521.10.43.00 12.0( PARKING @ HARBORVIEW 16-6937 001.000.41.521.21.43.00 4.0( DAWSON RETIREMENT CAKE FRO 001.000.41.521.10.31.00 18.9� ca OFFICE SUPPLIES FROM COSTCO o 001.000.41.521.10.31.00 41.9� ">% SVC FEES Svc Fees 511.000.77.548.68.31.10 Tota Tota J112533 WWTP- SUPPLIES, ELECTRICAL SUPPLIES, ELECTRICAL 423.000.76.535.80.31.22 9.5% Sales Tax 423.000.76.535.80.31.22 J113270 WWTP- SUPPLIES, ELECTRICAL REPAIR/REPLACE, ELECTRICAL 423.000.76.535.80.48.22 9.5% Sales Tax 423.000.76.535.80.48.22 J161197 ELECTRIC SUPPLIES Electric Supplies 511.100.77.594.48.64.00 9.8% Sales Tax 511.100.77.594.48.64.00 Tota 1 : 155.& a E U 22.9� o I : 22.9$ lu- 0 a Q. Q 275.5: ti 26.1 £ cc 941.7E N 4 0 89.4 1 Y U E 90.6, .2 U r 8.8E 1 : 1,432.4E E t U R .r r Q Page: 25 Packet Pg. 51 3.2.a vchlist Voucher List Page: 26 04/21/2016 10:51:24AM City of Edmonds ca lid Bank code : usbank U a� Voucher Date Vendor Invoice PO # Description/Account Amoun }; 219600 4/21/2016 071811 PONY MAIL BOX & BUSINESS CTR 218214 FLEET - NC POWER SYSTEM POST o Fleet - NC Power System Postage a 511.000.77.548.68.42.00 12.7z 218226 WATER - ELECSYS CORP POSTAGI L Water - Elecsys Corp Postage 421.000.74.534.80.42.00 18.6, 218338 FLEET - SETCOM POSTAGE c Fleet - Setcom Postage 511.000.77.548.68.42.00 25.9( Total: 57.3, M 219601 4/21/2016 029117 PORT OF EDMONDS 3870 APRIL PORT RIGHT-OF-WAY LEASE April PORT RIGHT-OF-WAY LEASE I a 422.000.72.531.90.51.00 2,770.7t Back Increased Fees for December, 422.000.72.531.90.51.00 U Total: 3,207.7' p 219602 4/21/2016 075591 RACO MFG & ENGINEERING 91940 SEWER LS 1 - BACKUP ALARM DEE c Sewer LS 1 - Backup Alarm Dees- a 423.000.75.535.80.42.00 375.0( Q Total: 375.0( 219603 4/21/2016 071702 RAILROAD MGMT CO III LLC 329456 LIC #303940 - SEWER LS #7 ~ Lic #303940 - Sewer LS #7 423.000.75.535.80.45.00 648.4z Total: 648.4, N 219604 4/21/2016 069477 ROTARY OFFSET PRESS INC 35885 CRAZE MAGAZINE SPRING 2016 0 CRAZE MAGAZINE SPRING 2016 Y 001.000.64.571.22.49.00 4,008.8E CRAZE MAGAZINE SPRING 2016 117.100.64.573.20.41.40 2,000.0( Total: 6,008.8E m 219605 4/21/2016 071467 S MORRIS COMPANY MARCH 2O16 INVOICE 3/31/2016 ACCT#70014 - E E t R .r r a Page: 26 Packet Pg. 52 vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher Date Vendor 219605 4/21/2016 071467 S MORRIS COMPANY Voucher List City of Edmonds Invoice PO # (Continued) 219606 4/21/2016 072725 SAGACITY CUSTOM PUBLISHING 2016-11867 219607 4/21/2016 033550 SALMON BAY SAND & GRAVEL 219608 4/21/2016 074911 SEATTLE HEALTHY POOLS 219609 4/21/2016 035250 SEATTLE LIGHTING FIXTURE CO 2385644 362 Description/Account #188735 3 NPC - 3/3/2016 001.000.41.521.70.41.00 #187067 1 NPC - 3/17/2016 001.000.41.521.70.41.00 #207343 1 NPC - 3/31/2016 001.000.41.521.70.41.00 Total TOURISM AD IN WASHINGTON STA Tourism ad in WA State Visitor's Guid 120.000.31.575.42.41.40 Total ROADWAY - ASPHALT Roadway - Asphalt 111.000.68.542.31.31.00 Freight 111.000.68.542.31.31.00 Sales Tax 111.000.68.542.31.31.00 Tota YOST POOL REPAIRS YOST POOL REPAIRS LABOR 001.000.64.576.80.41.00 9.8% Sales Tax 001.000.64.576.80.41.00 Tota S3413530.002 CITY HALL - PERMIT COUNTER - City Hall - Permit Counter - Pendan 001.000.66.518.30.31.00 9.2% Sales Tax 001.000.66.518.30.31.00 S3413530.003 CITY HALL PERMIT COUNTER - LI 3.2.a Page: 27 c ca U a� Amoun }; 0 a am 35.7( a� L 11.9( =a 11.9( 59.5( c c� 0 2,302.0( ">% 2,302.0( a E U 901.8( o 90.0( o L a 95.2' Q 1,087.0' ti 2,193.7: m IL 214.9( 4 I : 2,408.71 w PE t W 27.8' 6 c 2.5( G t R .r r Q Page: 27 Packet Pg. 53 vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 219609 4/21/2016 035250 SEATTLE LIGHTING FIXTURE CO (Continued) City Hall Permit Counter - Lighting 001.000.66.518.30.31.00 9.2% Sales Tax 001.000.66.518.30.31.00 S3413530.01 CITY HALL - PERMIT COUNTER -LI( City Hall - Permit Counter -Lighting 001.000.66.518.30.31.00 9.2% Sales Tax 001.000.66.518.30.31.00 Total: 219610 4/21/2016 074906 SITE WORKSHOP LLC 4059 VETERANS PLAZA LANDSCAPE AR VETERANS PLAZA LANDSCAPE AR 132.000.64.594.76.41.00 Total: 219611 4/21/2016 037375 SNO CO PUD NO 1 1900007262 E7AC.POWER RELOCATION E7AC.Power Relocation 112.000.68.595.33.41.00 2008-6924-6 CIVIC CENTER PLAYFIELD BLEACF CIVIC CENTER PLAYFIELD BLEACF 001.000.64.576.80.47.00 2011-8453-8 HICKMAN PARK HICKMAN PARK 001.000.64.576.80.47.00 2014-5305-7 CIVIC CENTER PLAYFIELD LIGHTS CIVIC CENTER PLAYFIELD LIGHTS 001.000.64.576.80.47.00 2022-5062-7 9TH/CASPER LANDSCAPED BED 9TH/CASPER LANDSCAPED BED 001.000.64.576.80.47.00 2025-4064-7 SIERRA PARK IRRIGATION 8100 191 SIERRA PARK IRRIGATION 8100 191 001.000.64.576.80.47.00 3.2.a Page: 28 c ca lid U a� Amoun }; 0 a am 27.1( a� L 2.4� =a d c 330.1( 30.3 , c�a 420.4; =0 L 0 a 9,373.5( 9,373.5( 6 4- 0 c� 0 37,865.3( a Q. Q 33.8( ti m 90.31 r r N 4 58.5: w E 15.7: .� Page: 28 Packet Pg. 54 vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 219611 4/21/2016 037375 037375 SNO CO PUD NO 1 (Continued) Tota 219612 4/21/2016 006630 SNOHOMISH COUNTY 68125 PARKS MAINT 5005 DUMP FEES PARKS MAINT DUMP FEES 001.000.64.576.80.47.00 ILLEGAL DUMP 422.000.72.531.10.49.00 DEBRIS AT COURT 001.000.66.518.30.31.00 Tota 219613 4/21/2016 070167 SNOHOMISH COUNTY TREASURER March 2016 Crime Victims Court Remittance Crime Victims Court Remittance 001.000.237.140 Tota 219614 4/21/2016 038410 SOUND SAFETY PRODUCTS 13122/4 FAC MAINT - 1 WORK JEANS - J Fac Maint - 1 Work Jeans - J Platt 001.000.66.518.30.24.00 9.5% Sales Tax 001.000.66.518.30.24.00 13841/4 FAC MAINT - WORK JACKET - J P Fac Maint - Work Jacket - J Platt 001.000.66.518.30.24.00 9.5% Sales Tax 001.000.66.518.30.24.00 13941/4 FAC MAINT - WORK WEAR 5 JEA Fac Maint - Work Wear 5 Jeans, Ja 001.000.66.518.30.24.00 9.5% Sales Tax 001.000.66.518.30.24.00 16161/4 STORM - WORK SHIRTS (5) JEAN Storm - Work Shirts (5) Jeans (2) R 422.000.72.531.90.24.00 9.8% Sales Tax 422.000.72.531.90.24.00 3.2.a Page: 29 c ca lid U a� Amoun }; 38,081.& 0 CL am U m 738.0( 4- 10.0( c m 30.0( 778.0( 0 L c� 856.7, 856.7, PL w 0 46.2E > 0 L Q 4.3� Q L) ti 88.9E 8.4E N: r CH N 368.7( w 35.0: E S F � 179.0' m E 17.5z R .r r Q Page: 29 Packet Pg. 55 vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 219614 4/21/2016 038410 SOUND SAFETY PRODUCTS (Continued) 16163/4 STORM - BOOTS (1) R HILL Storm - Boots (1) R Hill 422.000.72.531.90.24.00 9.8% Sales Tax 422.000.72.531.90.24.00 51545/1 FAC MAINT - 2 WORK JEANS - J 3.2.a Page: 30 R c ca lid U a� Amoun }; 0 a a) 107.0( aa) L =a 10.4� 4. C c m 117.9( c� 10.8: o j I : 994.5E , 0 a E 50.0( U 1 : 50.0E c 0 a 2.4( Q 0.Z ti I : 2.6: GE (� N 116.4z 0 N 11.4' 1 : 127.8E E c 195.0( m 1 : 195.0( R .r r Q Page: 30 Packet Pg. 56 vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 219619 4/21/2016 075139 THE LOUIS BERGER GROUP INC 100169 E41FE.SERVICES THRU 4/1/16 E4FE.Services thru 4/1/16 422.200.72.594.31.41.00 Tota 219620 4/21/2016 027269 THE PART WORKS INC 421441 PS - METERING VALVE ASSEMBL 3.2.a Page: 31 Y c ca lid U a� Amoun }; 0 0- am 23,246.5' I: 23,246.5' =a 4. = aD c 242.9( 12.2, cm 0 24.2z ">% 0 a 77.6, 10.2E o 0 8.3E o L a Q. Q 25.1E ti 11.0( m 3.4z r 1 : 415.2$ N 0 N E� 1,070.9z E 99.8. r c m 111.2, E t R .r r Q Page: 31 Packet Pg. 57 vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher Date Vendor 219621 4/21/2016 074669 074669 TIGER DIRECT INC 219622 4/21/2016 042800 TRI-CITIES SECURITY 219623 4/21/2016 074494 UK SOCCER ELITE 219624 4/21/2016 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 40575 LIBRARY- SUPPLIES Library- Supplies 001.000.66.518.30.31.00 9.5% Sales Tax 001.000.66.518.30.31.00 20799 SOCCER SPRING 0108 Tota Tota 20799 SOCCER SPRING CAMP 20799 SOCCER SPRING CAMP 001.000.64.571.25.41.00 Tota INV#0108 04/06/16 - THOMPSON - CD WHITE PAPER ENVELOPES 001.000.41.521.80.31.00 GOGH MOC SHOES (MANDEVILLE 001.000.41.521.80.24.00 BLACK MONTHLY DIVIDERS 001.000.41.521.10.31.00 MAIL BADGE (ANDERSON) 001.000.41.521.10.42.00 3 TIER WIRE SHELVING CARTS 001.000.41.521.80.35.00 5 TIER WIRE SHELVING RACKS 001.000.41.521.80.35.00 DOUBLE PISTOL BELT MOUNT (S 001.000.41.521.23.35.00 MSM UTILITY POUCH (SWAT) 001.000.41.521.23.35.00 ATS MED UPRIGHT GP POUCH (S 001.000.41.521.23.35.00 TACTICALAIR BAND (SWAT) 001.000.41.521.23.35.00 MAIL FLASHLIGHT FOR REPAIR 3.2.a Page: 32 c ca lid U a� Amoun }; 1,281.91 0 CL am U m 23.0( 2.1E c 25.1$ c c� 2,112.0( o 2,112.0( ca a E E 50.3( ,- 0 65.5� > 0 a 17.4E o 6.8( ti 137.8z " m r 435.0( N W 55.7z w 75.5( E V1 'ca 32.3E r c 12.8E E t R .r r Q Page: 32 Packet Pg. 58 vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher Date Vendor 219624 4/21/2016 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 001.000.41.521.10.42.00 RETIREMENT PLAQUE(DAWSON) 001.000.41.521.10.31.00 2015 OFFICER OF YR PLAQUE 001.000.41.521.10.31.00 2015 EMPLOYEE OF YR PLAQUE 001.000.41.521.10.31.00 ENGRAVE NEW PLATES OFF/EMP 001.000.41.521.10.31.00 5 TIER WIRE SHELVING RACK 001.000.41.521.80.35.00 LEUPOLD DNA LASER RANGEFIND 001.000.41.521.23.35.00 2674 MARINE POWER - UNIT M16 - ENGI Marine Power - Unit M16 - Engine Pa 511.000.77.548.68.31.10 Carquest - Unit 27 - Oil 511.000.77.548.68.31.10 Automotive Innovation - Unit 43 - Froi 511.000.77.548.68.31.10 Carquest - Unit 400 - Serp Belt 511.000.77.548.68.31.10 D& R - Unit E124PO - Distributor Uni 511.100.77.594.48.64.00 D&R - Unit E124PO - Distributor 511.100.77.594.48.64.00 Public Fleet - 2016 Annual Dues 511.000.77.548.68.49.00 Walgreens - Shop Supplies 511.000.77.548.68.31.20 Fisheries - Uni M16 - Hose 511.000.77.548.68.31.10 Home Depot - Unit 138 - Supplies 511.000.77.548.68.31.10 3.2.a Page: 33 c ca lid U a� Amoun }; 0 a 11.5' -0) 93.0E aUi L =a 93.00 aD c 93.01 M' 24.3' m 0 88.5< L>% ca a 328.2z E U w 697.3E 0 36.0 , o a Q. 144.9� Q LO 13.3< 94.1 0 m r r 458.61 0 123.9( 6.5( 164.5E m 9.1' t R .r r Q Page: 33 Packet Pg. 59 vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher Date Vendor 219624 4/21/2016 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) Fisheries - Unit M16 - Clamps 511.000.77.548.68.31.10 Folger Tech - Unit E113PO - Relay 511.100.77.594.48.64.00 WA DOL - Unit E100PO - License Fe( 511.100.77.594.48.64.00 Fisheries - Unit M16 - Lube, Plugs, 511.000.77.548.68.31.10 Home Depot - Unit M16 - Hose 511.000.77.548.68.31.10 Snap On Tools - Shop Supplies 511.000.77.548.68.31.20 Coast Fabrication - Units E111,112,11 511.100.77.594.48.64.00 Wesco - Unit Ell 1 PO - Door Edge 511.100.77.594.48.64.00 Svc Fees 511.000.77.548.68.31.10 Fisheries - Unit M16 - Quick Connect 511.000.77.548.68.31.10 3215 INV#3215 04/06/16 - COMPAAN - EC REG/LABOR RELATIONS/COMPAA� 001.000.41.521.40.49.00 3314 INV#3314 04/06/16 - LAWLESS - ED S HOOKS 001.000.41.521.80.31.00 BC-C ZONE TARGET WITH BRACKE 628.000.41.521.23.31.00 BARRICADED BRACKETS 628.000.41.521.23.31.00 ROLLING LOAD BAGS (SWAT) 001.000.41.521.23.35.00 MAGNETOSPEED V3 CHRONOGRA 628.000.41.521.23.31.00 3.2.a Page: 34 c ca lid U a� Amoun }; 0 a am 52.6E 23.9E =5 4- 49.2E c m 156.6E c� 27.6� 0 L 382.5E a E 610.3: 'S 4- 15.9. 0 47.1 � LO- CL Q. 136.7( Q ti 240.0( cc 33.5E 0 630.6£ 129.4, 310.1z c m 320.9 0 t R .r r Q Page: 34 Packet Pg. 60 vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher Date Vendor 219624 4/21/2016 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) PACT CLUB TIMMER III 628.000.41.521.23.31.00 MEAL/BEST PRACTICES/LAWLESS 001.000.41.521.40.43.00 LODGING/BEST PRACTICES/LAWLI 001.000.41.521.40.43.00 3355 ZEPHYR GRAF-S - STREET STORM Zephyr Graf-S - Street Storm Work H 111.000.68.542.90.24.00 Zephyr Graf-S - Street Storm Work H 422.000.72.531.90.24.00 3520 INV#3520 04/06/16 - PD #2 - EDMO� FEDEX CHG #16-4727,4757,4933,51 001.000.41.521.10.42.00 PATROL RANGE MATERIALS 001.000.41.521.40.31.00 TOUGHBOOK COMPUTER 001.000.41.521.71.35.00 FERRY CHG/STOP TEACHING/SHIE 001.000.41.521.40.43.00 4675 4675 PARKS CR CARD FASTSIGNS: RULES & REGULATIOI 132.000.64.594.76.65.00 AMAZON: PM: MARKET UMBRELLA 001.000.64.576.80.31.00 MCMASTER-CARR: BAR CABLE TIC 001.000.64.571.28.31.00 AMAZON: PM: EZ REACHERS 001.000.64.576.80.31.00 AMAZON: BATTERIES 001.000.64.571.22.31.00 INSECTLORE: CATERPILLARS FOR 001.000.64.571.29.31.00 4697 AWC MAYOR'S EXCHANGE 3.2.a Page: 35 c ca lid U a� Amoun }; 0 a am 129.4( a� L 25.60 =a 111.6( m 116.9E c�a 0 116.91 L>% 0 a E 77.1( 0 c� 2,232.1E o a Q. 28.5( Q LO ti 388.3E m r 70.9E r N 50.7z o N 131.4z w 18.2( 6 c 39.8: t R .r r Q Page: 35 Packet Pg. 61 vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher Date Vendor 219624 4/21/2016 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) Dawson retirement poster framing 001.000.21.513.10.41.00 AWC 2016 Mayor's Exchange 001.000.21.513.10.49.00 Snohomish County Cities April 001.000.21.513.10.49.00 9.5% Sales Tax 001.000.21.513.10.41.00 5179 ALPR SYSTEM MAINT, DOMAIN NAI Newegg.com - Kingston 8GB 260pin 001.000.62.558.60.35.00 Newegg.com - Intel BOXNUC615SYK 001.000.62.558.60.35.00 Newegg.com - LG USB 2.0 Super Mu 001.000.62.558.60.35.00 ORICO High Speed Aluminum USB 3 001.000.62.558.60.35.00 Newegg.com - White 2 port Hole Key 001.000.31.518.88.31.00 Philips BDM4065UC Black 40" 3ms 4 001.000.62.558.60.35.00 Amazon - Cisco Power over Ethernet 001.000.31.518.88.35.00 Newegg.com - ASUS VE228H 21.5" 1 001.000.64.571.21.35.00 CDW-G - Cisco network device wall/p 001.000.31.518.87.35.00 3M - Maintenance package Quote #5; 001.000.41.521.22.48.00 Newegg.com - APC BE350G Back-UI 001.000.31.518.88.35.00 Newegg.com - Offex Wholesale Velcr 001.000.31.518.88.31.00 Newegg.com - Velcro 90081 Sticky-B 3.2.a Page: 36 c ca lid U a� Amoun }; 0 a am 89.7( 45.0( =5 4- 35.0( c m 8.5. c ca 0 71.9E L>% ca a 446.4E .5 24.5( U 0 11.9� 0 L 8.9E a Q 789.0( Ul) ti 203.7� m r 439.9( r N 85.4( N 1,700.0( U to 146.1 £ u Page: 36 Packet Pg. 62 vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher Date Vendor 219624 4/21/2016 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 001.000.31.518.88.31.00 BulkRegister.com - Domain Name 001.000.31.518.88.49.00 BulkRegister.com - SSL Certificate - 001.000.31.518.88.49.00 CDW-G - Cisco network device acce: 001.000.31.518.88.35.00 Newegg.com - Intel NUC5i5RYK USE 016.000.66.594.19.64.00 Newegg.com - Samsung 850EVO M., 016.000.66.594.19.64.00 Hostmonster - Domain Name Registr, 001.000.31.518.88.49.00 5419 US BANK VISA Dianes class for Excel 001.000.62.558.60.49.00 refreshements for Hwy 99 public mee 001.000.62.524.10.49.00 Brads Adobe and Leifs class 001.000.62.524.20.49.00 Notary licensing fees for Christina 001.000.62.524.10.49.00 FB advertising- Planning 001.000.62.558.60.41.40 office supplies, plus 38 stamps for 001.000.62.524.10.31.00 5593 RECORDING FEES FOR MISC. DOC SNOHOMISH COUNTY RECORDINC 421.000.74.534.80.49.00 SNOHOMISH COUNTY RECORDING 423.000.75.535.80.49.00 RELEASE OF EASEMENT 3/11/2016 001.000.25.514.30.49.00 SHORT PLAT MAP 3/11/2016 3.2.a Page: 37 c ca lid U a� Amoun }; 0 a 28.8z 29.5( L =a 198.0( W c 210.1£ 1,040.7£ c�a 0 299.9, L>% ca a 287.7( U w 79.0( 0 68.0z o a 0. 114.7z Q LO 52.0( 15.0( m r 687.6. 0 N 323.0( W 323.0( 6 c 152.0( t R .r r Q Page: 37 Packet Pg. 63 vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher Date Vendor 219624 4/21/2016 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 001.000.25.514.30.49.00 MISC. RECORDED DOCS. - DEEDS 001.000.25.514.30.49.00 5923 OFFICESPACE AD FOR WEB, WEBI Monthly OfficeSpace listing for websit 001.000.61.558.70.41.00 Refreshments for regional tourism an 120.000.31.575.42.49.00 Webinar: Economic Impact: Downtow 001.000.61.558.70.49.00 7000 US BANK VISA BILL- SHANE HOPE APA Book- Shane Hope 001.000.62.524.10.49.00 Parking- Seattle Meetings- Shane Ho 001.000.62.524.10.49.00 7476 INV#7476 04/06/16 - BARD - EDMO� NIKON COOLPIX CAMERAS 001.000.41.521.22.31.00 SAFARILAND ALS LEVEL II HOLSTE 001.000.41.521.22.31.00 TASER X26P HOLSTERS 001.000.41.521.22.31.00 BIANCHI 7941S RADIO HOLDERS 001.000.41.521.22.31.00 REG.WSPCA SEMINAR/ROBINSON 001.000.41.521.40.49.00 SUPERSAAS PKGS SUBSCRIPTION 001.000.41.521.40.49.00 OBJECTIVE FLIP -UP LENS CAP 001.000.41.521.23.35.00 EYEPIECE FLIP -UP LENS CAP 001.000.41.521.23.35.00 CABLE MATTERS DISPLAY PORT 001.000.41.521.22.31.00 3.2.a Page: 38 c ca lid U a� Amoun }; 0 a 158.0( -0) 80.0( 4) L 4. 100.0( c m 28.9E c� 45.0( o L 0 a 37.9E E 21.0( u 4- 0 c� 197.0( i a 0. 339.7E Q LO 101.61 93.7E w r r 300.0( N 0 23.0( Y 43.5( •� 43.5( m 35.9 E R .r r Q Page: 38 Packet Pg. 64 vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher Date Vendor 219624 4/21/2016 062693 US BANK Voucher List City of Edmonds Invoice (Continued) 7483 8017 •T- 8349 219625 4/21/2016 044960 UTILITIES UNDERGROUND LOC CTR 6030125 PO # Description/Account IPHONE REPLACEMENT BELT CLIP 001.000.41.521.22.31.00 DRY ERASE SET 001.000.41.521.40.31.00 TLO SEARCHES 3/2016 001.000.41.521.21.41.00 SOUND TRANSIT BOARD MEETING ST Board meeting - Seattle 001.000.21.513.10.43.00 ENG CREDIT CARD MARCH 2O16 Hauss.ITE Membership Dues 001.000.67.518.21.49.00 DeLilla.PDF ReaderApp 001.000.67.518.21.49.00 E6FC.3rd Ave Rain Gardens.Tenax 422.200.72.594.31.41.00 Hawkins.iPhone Case 001.000.67.518.21.49.00 GFOATRAINING FOR S JAMES GFOA- Capital Budgeting & 001.000.31.514.20.49.00 INV#8349 04/06/16 - ANDERSON - E MEAL/BEST PRACTICES/ANDERSC 001.000.41.521.40.43.00 LODGING/BEST PRAC/ANDERSON 001.000.41.521.40.43.00 GFOATRAINING FOR D SHARP GFOA - Accounting for Capital Assets 001.000.31.514.23.49.00 Total UTILITIES UNDERGROUND LOCATI UTILITIES UNDERGROUND LOCATI 421.000.74.534.80.41.00 UTILITIES UNDERGROUND LOCATI 3.2.a Page: 39 c ca lid U a� Amoun }; 0 a am 10.2( a� L 9.8E =a 4- 38.5( c m 10.0( c�a 0 L 20.0( a E w 845.3( 0 49.7f o a Q. Q 580.0( ,n ti 26.6z m r 111.6( N 0 N 950.0( 22,429.71 .� Page: 39 Packet Pg. 65 vchlist 04/21 /2016 10:51:24AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 219625 4/21/2016 044960 UTILITIES UNDERGROUND LOC CTR (Continued) 219626 4/21/2016 070952 VAN HOLLENBEKE, DICK 219627 4/21/2016 045800 WA MUNICIPAL CLERKS ASSOC 4/18 REFUND 2016 219628 4/21/2016 064183 WA STATE LEOFF EDUCATION ASSOC 5/10/2016 219629 4/21/2016 067195 WASHINGTON TREE EXPERTS 116-189 116-190 116-199 PO # Description/Account 3.2.a Page: 40 lid ca U w U _ Amoun }; 0 0- 422.000.72.531.90.41.00 86.8( UTILITIES UNDERGROUND LOCATI }, 423.000.75.535.80.41.00 86.8( L Total : 260.51 'a 4/18/16 REFUND 4/18/16 REFUND 001.000.239.200 Tota WMCA MEMBERSHIP LINDA HYN WMCA MEMBERSHIP FOR LINDA 001.000.25.514.30.49.00 Tota WSLEA 2016 CONFERENCE - TEI WSLEA 2016 Conference - Dave T 009.000.39.517.20.49.00 Tota STREET - REMOVE 6 DEAD TREE Street - Remove 6 dead Trees (Pu 111.000.68.542.71.48.00 9.8% Sales Tax 111.000.68.542.71.48.00 TREE SERVICE MAPLEWOOD PA TREE SERVICE MAPLEWOOD PA 001.000.64.576.80.48.00 9.8% Sales Tax 001.000.64.576.80.48.00 STREET - TREE REMOVAL - 7220 Street - Tree removal - 7220 179th 111.000.68.542.71.48.00 9.8% Sales Tax 111.000.68.542.71.48.00 (Pug 4- a� c m 515.0( 1 : 515.0( D � F c� 75.0( 1 : 75.0( . T w U eit. 0 375.0( > I : 375.0( o a o. c Q Ul) 1,200.0( 117.6( r RI r RI N 1,650.0( c N 161.7( 1" E St 700.0( m 68.6( R .r r Q Page: 40 Packet Pg. 66 vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 219629 4/21/2016 067195 067195 WASHINGTON TREE EXPERTS (Continued) 219630 4/21/2016 069691 WESTERN SYSTEMS 0000029661 PO # Description/Account Tota TRAFFIC - CALIBRATION OF ATSI Traffic - Calibration of ATSI 111.000.68.542.64.48.00 Freight 111.000.68.542.64.48.00 9.5% Sales Tax 111.000.68.542.64.48.00 Tota 219631 4/21/2016 072939 WESTERN WHOLESALE SUPPLY 292749 CITY PARK - SIGN VINYL City Park - Sign Vinyl 001.000.64.576.80.31.00 9.5% Sales Tax 001.000.64.576.80.31.00 Tota 219632 4/21/2016 072634 WHISTLE WORKWEAR TR-294507 PM: MUCK RAIN BOOTS BOND PM: MUCK RAIN BOOTS BOND 001.000.64.576.80.24.00 9.2% Sales Tax 001.000.64.576.80.24.00 TR-294510 PM: JACKET, PANTS, HARD HAT, PM: JACKET, PANTS, HARD HAT, 001.000.64.576.80.24.00 9.2% Sales Tax 001.000.64.576.80.24.00 TR-295153 PM: KEEN WORKBOOTS BOND PM: KEEN WORKBOOTS BOND 001.000.64.576.80.24.00 9.2% Sales Tax 001.000.64.576.80.24.00 Tota 219633 4/21/2016 073612 WRIGHT ROOFING INC 11840 SR CENTER - CLEAN DOWNSPO 3.2.a Page: 41 c ca hd U a� Amoun }; 3,897.9( 0 CL am U m 658.0( 4. 50.7( c m 4.8, 713.5E r- 0 L c� 230.1E E 21.81 I : 252.0: c 0 L Q 89.2z 0 8.2' ti S, S, 204.7E 18.8z 0 N U 152.9� E 14.0E 1 : 488.1! m Ul E t U R .r r Q Page: 41 Packet Pg. 67 vchlist 04/21 /2016 10:51:24AM Bank code : usbank Voucher Date Vendor 219633 4/21/2016 073612 WRIGHT ROOFING INC 87 Vouchers for bank code : usbank 87 Vouchers in this report Voucher List City of Edmonds Invoice PO # Description/Account (Continued) Sr Center - Clean Downspouts 001.000.66.518.30.48.00 9.5% Sales Tax 001.000.66.518.30.48.00 Tota Bank tota Total voucher 3.2.a Page: 42 c ca U a� Amoun }; 0 a am 222.5( a� L 21.1z =a 243.6� a� c 276,898.6� s : 276,898.& Page: 42 Packet Pg. 68 0 L Q E U 4- 0 E V r C d E t V R r Q 3.2.b PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Protect Title Number Number STM 12th Ave & Sierra Stormwater System Improvements c484 i E5FE s STR 15th St. SW Walkway (Edmonds Way to 8th Ave) c424 E3DC s SWR 2013 Sewerline Replacement Project c398 E3GA s s STR 2014 Chip Seals c451 E4CB t STM 2014 Drainage Improvements c433 E4FA s STM 2014 Lake Ballinger Associated Projects c436 t E4FD STR 2014 Overlay Program c438 E4CA i WTR 2014 Waterline Overlays c452 E4CC i STM 2014 Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC i STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E5FA z STR 2015 Overlay Program c463 w E5CA i SWR 2015 Sewerline Overlays i007 t E5CC s s SWR 2015 Sewerline Replacement Project c441 E4GA STR 2015 Traffic Calming c471 E5AB i WTR 2015 Waterline Overlays c475 E5CB i WTR 2015 Waterline Replacement Program c440 E4J13 E STR 2016 Overlay Program i008 E6CA i SWR 2016 Sewerline Overlays i010 4 E6CC i WTR 2016 Water Comp Plan Update c460 E4JC s WTR 2016 Waterline Overlays i009 E6CB i SWR 2016-17 Sanitary Sewer Replacement Projects c469 E5GA r WTR 2016-17 Waterline Replacement Projects c468 E5JA STR 220th Street Overlay Project c462 E4CD STM 224th & 98th Drainage Improvements c486 E6FB WTR 224th Waterline Relocation (2013) c418 E3JB `c STR 228th St. SW Corridor Improvements i005 t E7AC s STR 236th St. SW Walkway (Edmonds Way to Madrona School) c425 E3DD E STR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB i STR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 s E6DA z STM 3rd Ave Rain Gardens i012 E6FC i STR 76th Ave W at 212th St SW Intersection Improvements c368 E1 CA s STR 9th Avenue Improvement Project c392 E2AB t FAC A/V Upgrades - Council Chambers c476 E5LA u STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE a s STR Bikelink Project c474 E5DA s PRK City Spray Park c417 E4MA SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 E5J13 Revised 4/21/2016 Packet Pg. 69 PROJECT NUMBERS (By Project Title) 3.2.b Project Engineering Accounting Project Funding Protect Title Number Number STM Dayton Street & SR104 Storm Drainage Alternatives c374 i ElFM s PM Dayton Street Plaza c276 E7MA STM Dayton Street Storm Improvements (6th Ave - 8th Ave) c472 E5FC s t STM Dayton Street Stormwater Pump Station c455 E4FE t FAC Edmonds Fishing Pier Rehab c443 E4MB s STM Edmonds Marsh Feasibility Study c380 t E2FC General Edmonds Waterfront Access Analysis c478 E5DB i FAC ESCO III Project c419 E3LB i WTR Five Corners Reservoir Re -coating c473 E5KA i STR Five Corners Roundabout (212th Street SW @ 84th Avenue W) c342 E1AA z PM Fourth Avenue Cultural Corridor c282 w E8MA s STR Hwy 99 Enhancements (Phase III) c405 t E2AD s s SWR Lake Ballinger Trunk Sewer Study s011 E5GB STM LID Retrofits Perrinville Creek Basin c434 E4FB i SWR Lift Station #1 Basin & Flow Study c461 E4GC i STM North Talbot Road Drainage Improvements c378 E2FA E STM Northstream Culvert Repair Under Puget Drive i011 E6FA i STM Northstream Pipe Abandonment on Puget Drive c410 4 E3FE i STM NPDES m013 E7FG i s STM Perrinville Creek Culvert Replacement c376 E1 FN i STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC r FAC Public Safety Controls System Upgrades c444 E4LA STM Seaview Park Infiltration Facility c479 E5FD WWTP Sewer Outfall Groundwater Monitoring c446 E4HA STR SR104 Corridor Transportation Study c427 E3AB `c STR SR104/City Park Mid -Block Crossing c454 t E4DB s STR SR99 Safety Improvements (224th to 216th) s014 E6AA E UTILITIES Standard Details Updates solo E5NA i STM Storm Drainage Improvements - 88th & 194th c429 s E3FG z STR Sunset Walkway Improvements c354 E1 DA i STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB s STM SW Edmonds-1 05th/l 06th Ave W Storm Improvements c430 E3FH t STR Trackside Warning System c470 E5AA u STR Train Trench - Concept c453 E4DA a s STR Transportation Plan Update c391 E2AA s STM Update Stormwater Management Code & Associated Projects c467 E5FB UTILITIES Utility Rate Update s013 E6JA STM Video Assessment of Stormwater Lines c459 E4FF Revised 4/21/2016 Packet Pg. 70 3.2.b PROJECT NUMBERS (By Project Title) Project Engineering Accounting Protect Funding Protect Title Number Number WWTP WWTP Outfall Pipe Modifications c481 E5HA Revised 4/21/2016 Packet Pg. 71 3.2.b PROJECT NUMBERS (By Engineering Number) Engineering Project Project Accounting Funding Number Number Project Title E1AA * c34" Five Corners Roundabout (212th Street SW @ 84th Avenue W) STIR ElCA c368 76th Ave W at 212th St SW Intersection Improvements c354 Sunset Walkway Improvement STM E1 FM c374 Dayton Street & SR104 Storm Drainage Alternatives c376 Perrinville Creek Culvert Replacement STIR E2AA c391 Transportation Plan Update c392 9th Avenue Improvement Project STIR E2AD c405 Hwy 99 Enhancements (Phase III) c378 North Talbot Road Drainage Improvement STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System Edmonds Marsh Feasibility Study STR E3AB c427 SR104 Corridor Transportation Study c423 W38th St. SW Walkway (100th Ave to 104th Ave) STIR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STIR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School STIR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study STM E3FE c410 Northstream Pipe Abandonment on Puget Drive STM E3FG c429 Storm Drainage Improvements - 88th & 194th STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements SWR Am 2013 Sewerline Replacement Project WTR E3J13 c418 224th Waterline Relocation (2013) FAC STIR E4CA c438 2014 Overlay Program 2014 Chip Seals WTR E4CC c452 2014 Waterline Overlays 220th Street Overlay Project STIR E4DA c453 Train Trench - Concept c454 SR104/City Park Mid -Block Crossing STM E4FA c433 2014 Drainage Improvements LID Retrofits Perrinville Creek Basild STM E4FC c435 2014 Willow Creek Daylighting/Edmonds Marsh Restoration c436 2014 Lake Ballinger Associated Projects STM E4FE c455 Dayton Street Stormwater Pump Station E4FF c459 Video Assessment of Stormwater Lines SWR E4GA c441 2015 Sewerline Replacement Project E4GB c456 Citywide CIPP Sewer Rehab Phase I SWR E4GC c461 Lift Station #1 Basin & Flow Study Revised 4/21/2016 Packet Pg. 72 3.2.b PROJECT NUMBERS (By Engineering Number) Engineering Project Project Accounting Funding Number Number Project Title - E4HA Sewer Outfall Groundwater Monitoring WTR E4JB c440 2015 Waterline Replacement Program c460 2016 Water Comp Plan Updat FAC E41LA c444 Public Safety Controls System Upgrades City Spray Park FAC E4MB c443 Edmonds Fishing Pier Rehab c470 Trackside Warning System STIR E5AB c471 2015 Traffic Calming c463 2015 Overlay Program WTR E5CB c475 2015 Waterline Overlays 2015 Sewerline Overlays STIR E5DA c474 Bikelink Project Waterfront Access Analysis STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects STM E5FB c467 Update Stormwater Management Code & Associated Projects STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave) STM E5FD c479 Seaview Park Infiltration Facility STM E5FE c484 12th Ave & Sierra Stormwater System Improvements SWR E5GA c469 2016-17 Sanitary Sewer Replacement Projects SWR E5GB sol l Lake Ballinger Trunk Sewer Study E5HA � SIWTP Outfall Pipe Modifications AM WTR E5JA c468 2016-17 Waterline Replacement Projects Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) WTR E51KA c473 Five Corners Reservoir Re -coating WV Upgrades - Council Cham UTILITIES E5NA solo Standard Details Updates 2016 Overlay Program i WTR E6CB i009 2016 Waterline Overlays E6CC 2016 Sewerline Overlays STIR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) Northstream Culvert Repair Under Puget Drive STM E6FB c486 224th & 98th Drainage Improvements 3rd Ave Rain Gardens wr UTILITIES E6JA s013 Utility Rate Update SR99 Safety Improvements (224th to 216th) STIR E7AC i005 228th St. SW Corridor Improvements E7FG m013 NPDES PM E7MA c276 Dayton Street Plaza E81VIA c282 Fourth Avenue Cultural Corridor Revised 4/21/2016 Packet Pg. 73 3.2.b PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Project Title PM E7MA c276 Dayton Street Plaza PM E8MA c282 Fourth Avenue Cultural Corridor STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR E1 DA c354 Sunset Walkway Improvements STR E1 CA c368 76th Ave W at 212th St SW Intersection Improvements STM E1 FM c374 Dayton Street & SR104 Storm Drainage Alternatives STM E1 FN c376 Perrinville Creek Culvert Replacement STM E2FA c378 North Talbot Road Drainage Improvements STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM E2FC c380 Edmonds Marsh Feasibility Study STR E2AA c391 Transportation Plan Update STR E2AB c392 9th Avenue Improvement Project SWR E3GA c398 2013 Sewerline Replacement Project STR E2AD c405 Hwy 99 Enhancements (Phase III) STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study STM EYE c410 Northstream Pipe Abandonment on Puget Drive PRK E4MA c417 City Spray Park WTR E3JB c418 224th Waterline Relocation (2013) FAC E3LB c419 ESCO III Project STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S STR E3AB c427 SR104 Corridor Transportation Study STM E3FG c429 Storm Drainage Improvements - 88th & 194th STM E3FH c430 SW Edmonds-1 05th/1 06th Ave W Storm Improvements STM E41FA c433 2014 Drainage Improvements STM E4FB c434 LID Retrofits Perrinville Creek Basin STM E4FC c435 2014 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 2014 Lake Ballinger Associated Projects STR E4CA c438 2014 Overlay Program WTR E4,113 c440 2015 Waterline Replacement Program SWR E4GA c441 2015 Sewerline Replacement Project FAC E4MB c443 Edmonds Fishing Pier Rehab FAC E41-A c444 Public Safety Controls System Upgrades WWTP E4HA c446 Sewer Outfall Groundwater Monitoring STR E4CB c451 2014 Chip Seals WTR E4CC c452 2014 Waterline Overlays Revised 4/21/2016 Packet Pg. 74 3.2.b PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Project Title STIR E4DA c453 Train Trench - Concept STIR E4DB c454 SR104/City Park Mid -Block Crossing STM E41FE c455 Dayton Street Stormwater Pump Station SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I STM E4FF c459 Video Assessment of Stormwater Lines WTR E4JC c460 2016 Water Comp Plan Update SWR E4GC c461 Lift Station #1 Basin & Flow Study STIR E4CD c462 220th Street Overlay Project STIR E5CA c463 2015 Overlay Program STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects STM E5FB c467 Update Stormwater Management Code & Associated Projects WTR E5JA c468 2016-17 Waterline Replacement Projects SWR E5GA c469 2016-17 Sanitary Sewer Replacement Projects STIR E5AA c470 Trackside Warning System STIR E5AB c471 2015 Traffic Calming STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave) WTR E5KA c473 Five Corners Reservoir Re -coating STIR E5DA c474 Bikelink Project WTR E5CB c475 2015 Waterline Overlays FAC E5LA c476 AN Upgrades - Council Chambers General E5DB c478 Edmonds Waterfront Access Analysis STM E5FD c479 Seaview Park Infiltration Facility WWTP E5HA c481 WWTP Outfall Pipe Modifications WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) STM E51FE c484 12th Ave & Sierra Stormwater System Improvements STIR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) STM E6FB c486 224th & 98th Drainage Improvements STIR E7AC i005 228th St. SW Corridor Improvements SWR E5CC i007 2015 Sewerline Overlays STIR E6CA i008 2016 Overlay Program WTR E6CB i009 2016 Waterline Overlays SWR E6CC i010 2016 Sewerline Overlays STM E61FA iol 1 Northstream Culvert Repair Under Puget Drive STM E6FC i012 3rd Ave Rain Gardens STM E7FG m013 NPDES UTILITIES E5NA solo Standard Details Updates SWR E5GB sol l Lake Ballinger Trunk Sewer Study UTILITIES E6JA s013 Utility Rate Update STIR E6AA s014 SR99 Safety Improvements (224th to 216th) Revised 4/21/2016 Packet Pg. 75 3.2.b PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Project Title Number Number FAC AN Upgrades - Council Chambers c476 E5LA FAC Edmonds Fishing Pier Rehab c443 E4MB FAC ESCO III Project c419 E3LB FAC Public Safety Controls System Upgrades c444 E41-A General Edmonds Waterfront Access Analysis c478 E5DB PM Dayton Street Plaza c276 E7MA PM Fourth Avenue Cultural Corridor c282 E8MA PRK City Spray Park c417 E4MA STM 12th Ave & Sierra Stormwater System Improvements c484 E5FE STM 2014 Drainage Improvements c433 E41FA STM 2014 Lake Ballinger Associated Projects c436 E4FD STM 2014 Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E51FA STM 224th & 98th Drainage Improvements c486 E6FB STM 3rd Ave Rain Gardens i012 E6FC STM Dayton Street & SR104 Storm Drainage Alternatives c374 ElFM STM Dayton Street Storm Improvements (6th Ave - 8th Ave) c472 E5FC STM Dayton Street Stormwater Pump Station c455 E41FE STM Edmonds Marsh Feasibility Study c380 E2FC STM LID Retrofits Perrinville Creek Basin c434 E4FB STM North Talbot Road Drainage Improvements c378 E21FA STM Northstream Culvert Repair Under Puget Drive i011 E61FA STM Northstream Pipe Abandonment on Puget Drive c410 E31FE STM NPDES m013 E7FG STM Perrinville Creek Culvert Replacement c376 E1 FN STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC STM Seaview Park Infiltration Facility c479 E5FD STM Storm Drainage Improvements - 88th & 194th c429 E3FG STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH STM Update Stormwater Management Code & Associated Projects c467 E5FB STM Video Assessment of Stormwater Lines c459 E4FF STIR 15th St. SW Walkway (Edmonds Way to 8th Ave) c424 E3DC STIR 2014 Chip Seals c451 E4CB STIR 2014 Overlay Program c438 E4CA STIR 2015 Overlay Program c463 E5CA STIR 2015 Traffic Calming c471 E5AB STIR 2016 Overlay Program i008 E6CA Revised 4/21/2016 Packet Pg. 76 3.2.b PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Project Title Number Number STR 220th Street Overlay Project c462 E4CD STR 228th St. SW Corridor Improvements i0o5 E7AC STR 236th St. SW Walkway (Edmonds Way to Madrona School) c425 E3DD STR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB STR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA STR 76th Ave W at 212th St SW Intersection Improvements c368 ElCA STR 9th Avenue Improvement Project c392 E2AB STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE STR Bikelink Project c474 E5DA STR Five Corners Roundabout (212th Street SW @ 84th Avenue W) c342 E1AA STR Hwy 99 Enhancements (Phase III) c405 E2AD STR SR104 Corridor Transportation Study c427 E3AB STR SR104/City Park Mid -Block Crossing c454 E4DB STR SR99 Safety Improvements (224th to 216th) s014 E6AA STR Sunset Walkway Improvements c354 E1DA STR Trackside Warning System c470 E5AA STR Train Trench - Concept c453 E4DA STR Transportation Plan Update c391 E2AA SWR 2013 Sewerline Replacement Project c398 E3GA SWR 2015 Sewerline Overlays i007 E5CC SWR 2015 Sewerline Replacement Project c441 E4GA SWR 2016 Sewerline Overlays i010 E6CC SWR 2016-17 Sanitary Sewer Replacement Projects c469 E5GA SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB SWR Lake Ballinger Trunk Sewer Study sol l E5GB SWR Lift Station #1 Basin & Flow Study c461 E4GC UTILITIES Standard Details Updates solo E5NA UTILITIES Utility Rate Update s013 E6JA WTR 2014 Waterline Overlays c452 E4CC WTR 2015 Waterline Overlays c475 E5CB WTR 2015 Waterline Replacement Program c440 E4JB WTR 2016 Water Comp Plan Update c460 E4JC WTR 2016 Waterline Overlays i009 E6CB WTR 2016-17 Waterline Replacement Projects c468 E5JA WTR 224th Waterline Relocation (2013) c418 E3JB WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 E5J13 WTR Five Corners Reservoir Re -coating c473 E5KA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA WWTP WWTP Outfall Pipe Modifications c481 E5HA Revised 4/21/2016 Packet Pg. 77 Payroll Earnings Summary Report City of Edmonds Pay Period: 773 (04/01/2016 to 04/15/2016) Hour Type Hour Class Description Hours Amount -ed2 REGULAR HOURS Educational Pav Correction 0.00 -156.28 111 ABSENT NO PAY LEAVE 118.00 0.00 112 ABSENT NO PAY NON HIRED 24.00 0.00 120 SICK SICK LEAVE - L & 1 3.00 116.55 121 SICK SICK LEAVE 316.50 12,390.66 122 VACATION VACATION 1,354.30 53,996.28 123 HOLIDAY HOLIDAY HOURS 34.00 1,203.56 124 HOLIDAY FLOATER HOLIDAY 47.00 1,454.43 125 COMP HOURS COMPENSATORY TIME 220.25 8,193.16 129 SICK Police Sick Leave L & 1 6.00 263.00 130 COMP HOURS Holidav Compensation Used 16.50 563.69 141 BEREAVEMENT BEREAVEMENT 24.00 1,125.43 150 REGULAR HOURS Kellv Dav Used 156.00 5,867.15 152 COMP HOURS COMPTIME BUY BACK 60.99 2,080.54 153 HOLIDAY HOLIDAY BUY BACK 52.00 1,674.50 155 COMP HOURS COMPTIME AUTO PAY 53.60 2,165.52 157 SICK SICK LEAVE PAYOFF 374.85 12,787.18 158 VACATION VACATION PAYOFF 346.26 11,811.90 160 VACATION MANAGEMENT LEAVE 1.00 42.81 190 REGULAR HOURS REGULAR HOURS 16,374.35 595,794.00 196 REGULAR HOURS LIGHT DUTY 24.00 1,052.00 210 OVERTIME HOURS OVERTIME -STRAIGHT 4.00 126.33 215 OVERTIME HOURS WATER WATCH STANDBY 48.00 2,313.67 216 MISCELLANEOUS STANDBY TREATMENT PLANT 15.00 1,351.23 220 OVERTIME HOURS OVERTIME 1.5 201.75 12,496.92 411 SHIFT DIFFERENTIAL SHIFT DIFFERENTIAL 0.00 791.44 600 RETROACTIVE PAY RETROACTIVE PAY 0.00 256.26 602 COMP HOURS ACCRUED COMP 45.00 0.00 604 COMP HOURS ACCRUED COMP TIME 92.25 0.00 606 COMP HOURS ACCRUED COMP TIME 0.50 0.00 acc MISCELLANEOUS ACCREDITATION PAY 0.00 24.95 acs MISCELLANEOUS ACCRED/POLICE SUPPORT 0.00 171.67 boc MISCELLANEOUS BOC 11 Certification 0.00 84.53 cQ � 4/21 i�ni F Attachment: payroll summary 04-20-16 (1175 : Approval of claim, payroll and benefit direct deposit, checks and wire payments.) Payroll Earnings Summary Report City of Edmonds Pay Period: 773 (04/01/2016 to 04/15/2016) Hour Type Hour Class Description Hours Amount colre MISCELLANEOUS Collision Reconstruction ist 0.00 107.89 cpl MISCELLANEOUS TRAINING CORPORAL 0.00 147.28 crt MISCELLANEOUS CERTIFICATION III PAY 0.00 622.35 det MISCELLANEOUS DETECTIVE PAY 0.00 102.75 det4 MISCELLANEOUS Detective 4% 0.00 986.42 ed1 EDUCATION PAY EDUCATION PAY 2% 0.00 731.26 ed2 EDUCATION PAY EDUCATION PAY 4% 0.00 873.40 ed3 EDUCATION PAY EDUCATION PAY 6% 0.00 4,555.98 k9 MISCELLANEOUS K-9 PAY 0.00 102.75 Iq1 LONGEVITY LONGEVITY PAY 2% 0.00 956.79 Ig10 LONGEVITY LONGEVITY 5.5% 0.00 549.04 Ig11 LONGEVITY LONGEVITY PAY 2.5% 0.00 878.62 Iq2 LONGEVITY PAY LONGEVITY PAY 4% 0.00 839.14 Iq3 LONGEVITY PAY LONGEVITY 6% 0.00 5,651.40 I0 LONGEVITY Lonqevitv 1 % 0.00 206.78 Iq6 LONGEVITY Lonqevitv .5% 0.00 275.10 Iq7 LONGEVITY Lonqevitv 1.5% 0.00 966.45 mtc MISCELLANEOUS MOTORCYCLE PAY 0.00 196.02 nds MISCELLANEOUS Public Disclosure Specialist 0.00 47.12 phv MISCELLANEOUS PHYSICAL FITNESS PAY 0.00 1,826.52 prof MISCELLANEOUS PROFESSIONAL STANDARDS ; 0.00 157.56 sdp MISCELLANEOUS SPECIAL DUTY PAY 5% 0.00 514.51 sqt MISCELLANEOUS ADMINISTRATIVE SERGEANT 0.00 157.56 slw SICK SICK LEAVE ADD BACK 106.64 0.00 traf MISCELLANEOUS TRAFFIC 0.00 323.67 20,119.74 $751,819.44 Total Net Pay: $503,249.38 m cQ -4 4/21 i�ni F Attachment: payroll summary 04-20-16 (1175 : Approval of claim, payroll and benefit direct deposit, checks and wire payments.) w N porn 2 o 0 Benefit Checks Summary Report City of Edmonds Pay Period: 773 - 04/01/2016 to 04/15/2016 Bank: usbank - US Bank Check # Date Payee # Name Check Amt Direct Deposit 62148 04/20/2016 epoa2 EPOA-POLICE 2,925.00 0.00 62149 04/20/2016 epoa3 EPOA-POLICE SUPPORT 388.00 0.00 62150 04/20/2016 flex NAVIA BENEFIT SOLUTIONS 871.24 0.00 62151 04/20/2016 teams TEAMSTERS LOCAL 763 4,677.10 0.00 62152 04/20/2016 icma VANTAGE TRANSFER AGENTS 304884 2,856.31 0.00 11,717.65 0.00 Bank: wire - US BANK Check # Date Payee # Name Check Amt Direct Deposit 2376 04/20/2016 awc AWC 315,566.21 0.00 2379 04/20/2016 us US BANK 104,662.37 0.00 2380 04/20/2016 mebt WTRISC FBO #N3177B1 94,380.33 0.00 2382 04/20/2016 wadc WASHINGTON STATE TREASURER 19,831.50 0.00 2384 04/20/2016 pb NATIONWIDE RETIREMENT SOLUTION 5,294.60 0.00 2385 04/20/2016 flex NAVIA BENEFIT SOLUTIONS 158.00 0.00 2386 04/20/2016 oe OFFICE OF SUPPORT ENFORCEMENT 48.50 0.00 0.00 539,941.51 Grand Totals: 551,659.16 0.00 Attachment: payroll benefits 04-20-16 (1175 : Approval of claim, payroll and benefit direct deposit, checks and wire payments.) 4.1 City Council Agenda Item Meeting Date: 04/26/2016 YWCA Stand Against Racism Day ( 5min.) Staff Lead: Mayor's Office Department: Mayor's Office Preparer: Carolyn LaFave Background/History Staff Recommendation Narrative Founded by the YWCA Trenton and YWCA Princeton in 2007, Stand Against Racism is now a signature campaign of YWCA USA that takes place during the last week of April. This campaign is designed to build community among those who work for racial justice and to raise awareness about the negative impact of institutional and structural racism. Stand Against Racism is one part of the YWCA's larger national strategy to fulfill their mission of eliminating racism. Accepting the proclamation on behalf of the YWCA is Mary Anne Dillon, YWCA Snohomish County Regional Director. Attachments: YWCA_SAR_2016 Packet Pg. 81 O lirarfamuflan City of Edmonds • Office of the Mayor WHEREAS, The YWCA is committed to eliminating racism, empowering women and promoting peace, justice, freedom and dignity for all; and WHEREAS, On the last Friday of April each year, thousands of people all across the United States of America gather with the YWCA to spread awareness about the root causes of racism and encourage conversations among diverse communities; and WHEREAS, The YWCA believes that individuals and whole communities must be engaged in a conversation about racism and speak out collectively, with one voice, and pledge to stand against racism; and WHEREAS, The City of Edmonds and the Edmonds Diversity Commission align with the YWCA mission and work to eliminate racial inequity through internal practices, citywide initiatives and partnerships with other institutions and the community; and WHEREAS, Edmonds residents value initiatives that will end race -based disparities and make the world a more equitable, inclusive and dignified place for all to live; NOW THEREFORE, I DAVID O. EARLING, MAYOR OF EDMONDS, DO HEREBY PROCLAIM APRIL 29T' IN OUR CITY TO BE STAND AGAINST RACISM DAY a I call upon all public officials, educators, businesses, community leaders and all people of Edmonds to observe this day and commit themselves going forward to fight against racism whenever and wherever it may appear. -If, "L S/K/, ._ Davrd O. Earling Mayor of Edmonds Packet Pg. 82 6.1 City Council Agenda Item Meeting Date: 04/26/2016 Resolution in Support of Sustainable Cities Partnership (15 min.) Staff Lead: Rob Chave Department: Planning Division Preparer: Rob Chave Background/History A presentation on the Partnership was presented to the Council on April 12, 2016. Staff Recommendation Council to approve the proposed resolution in support of the Partnership (Exhibit 1). Narrative As presented during the Council's April 12, 2016, meeting, the Sustainable Cities Partnership (SCP) is a yearlong partnership between Western Washington University's Office of Sustainability, AWC, and one partner city chosen through a competitive application process. The program engages Western's students and faculty on sustainability and livability projects chosen in collaboration with the partner city. The SCP faculty and students work through a variety of studio and service learning courses, thus providing students with experience tackling the city's real -world projects. Exhibit 1 contains a draft Resolution in support of the Partnership, should the Council wish to proceed with the program. Exhibit 2 contains an updated list of projects being considered for partnering. References as to how these projects "fit" with and further City goals and priorities in the Comprehensive Plan and Strategic Action Plan are included. Information on the program is attached in Exhibits 3 and 4. The current projects have been reduced from a much longer list initially developed by staff. The winnowing of the list has occurred as various WWU faculty members have indicated interest. At this point, there appears to be a high level of interest in the main grouping of projects on pages 1 and 2, and this is likely to be the set of projects that would comprise the City's application to participate in the program. If approved, the resolution in Exhibit 1 would authorize staff to finalize and submit the application to the program, and would also commit the Council to supply funding for the program in the FY2017 budget (no funds need to be expended this year). If selected for the program, a contract would be entered into between the City and WWU. Because a final set of projects would not be agreed to until that point in time, there would be an opportunity for Packet Pg. 83 6.1 staff to update the Council on projects and final details before the contract is signed. Mr. Davidson (representing the WWU program) will be present during this discussion should you have any additional questions. Attachments: Exhibit 1: Draft resolution supporting Sustainable Cities Partnership Exhibit 2: Current listing of Sustainable Cities Partnership projects for consideration Exhibit 3: Sustainable Cities Partnership FAQ Exhibit 4: SCP program RFP Packet Pg. 84 6.1.a RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DIRECTING STAFF TO SUBMIT AN APPLICATION FOR THE SUSTAINABLE CITIES PARTNERSHIP. WHEREAS, the Sustainable Cities Partnership (SCP) is a yearlong partnership between Western Washington University's Office of Sustainability, AWC, and one partner city chosen through a competitive application process; and WHEREAS, the program engages Western's students and faculty on sustainability and livability projects chosen in collaboration with the partner city; and WHEREAS, the SCP faculty and students work through a variety of studio and service learning courses, thus providing students with experience tackling the city's real -world projects; and WHEREAS, SCP's primary value derives from collaborations resulting in on -the -ground impact and forward movement for a community ready to transition to a more sustainable and livable future; and WHEREAS, applications for the SCP are due at the end of April; and WHEREAS, if selected, Edmonds would need to enter into a contract for services (within the Mayor's contracting authority) and would need to allocate funds through a 2016 budget amendment, which could be carried forward for an actual expenditure in 2017; and WHEREAS, the allocation would likely be in the range of $65,000-$85,000, depending on how many projects were included in the contract; now therefore, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Staff should prepare and submit an application for participation in the Sustainable Cities Partnersihp. RESOLVED this day of April, 2016. CITY OF EDMONDS MAYOR, DAVE EARLING ATTEST: Packet Pg. 85 6.1.a CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. 4851-5533-3898, v. 1 Packet Pg. 86 Sustainable Cities Partnership Range of possible projects in Edmonds The following are projects with expressed interest from Western Washington University, organized by faculty/course program area. Also included are some references to the City's Comprehensive Plan (CP) or Strategic Action Plan (SAP) as they relate to each project. Disaster reduction planning: • Sea level rise mitigation/action plan Study the potential impacts of sea level rise in Edmonds. Could include scenarios and risk analysis, impacts on private property & development, public works & transportation facilities, parks, public safety, other infrastructure. Could provide valuable input to other planning activities. Related City Departments: Development Services; Parks & Rec; Public Works; Police & Fire; Finance/IS Waterfront master plan (CP Sustainability Implementation Action by 2017; CP Sustainability Climate Change Goal C; CP Sustainability Community Health Goal F) Web applications: • Art/History/Environment mobile application Creating an application to guide public in finding: public art installations, community history sites, and interpretive information for environmentally sensitive sites and certain City facilities (such as the wastewater treatment facility) (SAP #1b.7; 1d.1; 1e.1; 1e.5) Downtown business and way -finding application (Expandable to other parts of the city?) Mobile ap (possibly with companion website) identifying & promoting Edmonds businesses. Could identify, search for, help locate different businesses in the district. Should also have a 'browse' or 'discover' component. This could take the place of or be a supplement to signage or other ways of helping people find and explore downtown businesses. Should be able to be managed by the BID. Could also include arts & cultural locations. (SAP #1a.4; 1b.7) Tourism website or mobile application for all visitor information (restaurants, activities, etc.) (SAP references are as above) Environmental education: • Green Resource Room displays Ideas for and perhaps preparation of displays that could be used at the City Hall permitting center to demonstrate energy conservation, use of solar panels, use of other green building techniques, "low impact" stormwater management techniques, and showcasing of any other eco-friendly development ideas (whether through 3-D displays, videos, or other materials) (SAP #2a.9; 2a.10) 1 I Page Packet Pg. 87 • New brochure for wastewater treatment process about what's been done to improve plant & what might be next for energy efficiency (CP Sustainability Community Health Goal E) PR campaign: • 4th Avenue Arts/Culture Corridor Plan City wants to promote an arts/culture corridor, just off the main downtown streets, linking to the performing arts center (SAP #1e.3; 1e.5) Energy studies: • Greenhouse Gas Inventory/Monitoring. Develop an updatable greenhouse gas inventory template for city operations. We've done one in the past, but used ICLEI model & input system which was very difficult to use. Would involve researching & developing a simple computer -based model, either internet-based or Excel or whatever. Inputs would be identified & factored. (SAP #5b.2; CP Sustainability Implementation Goal A) Sustainability planning studio: • Zero waste program Focus on materials management, esp. construction materials waste • Food waste policies, programs • Identify opportunities for "Smart City" approaches (e.g. sensors in garbage cans, auto locks for off -site locations) (For each of the above reference SAP #2a.1; CP Sustainability Community Health Goal E; CP Solid Waste Goal D for a Zero Waste Strategy; Council Resolution #1357 on "Zero Waste and Beyond Waste") Marketing analytics: • Green Business Program. City has established a 'pledge' and has initial businesses who have signed on, but limited staff time means little 'meat' to the program. The program needs to be fleshed out and marketed. What are the benefits to businesses? Information sharing? "Buy Local" program? Branding? What else? Related City Departments: Economic Development; Development Services. (SAP #1f.1) • Sustainability Metrics Management System. The 2015 Comprehensive Plan calls for and started to indicate various 'metrics' for measuring achievement city goals. These could be expanded and elaborated on, but need to be done thoughtfully and in a way that is easy to measure and update/track. Could be keyed to City sustainability. 2 1 P a g e Packet Pg. 88 (SAP #5b.2; CP Sustainability Climate Change Goals A and B; CP Sustainability Implementation Goal A) The following projects might also be possible, but have less expressed interest at this point in time: [aI_l • Phase 1 environmental assessment for restoration of Stella's Landing area Project relates to private property adjacent to the Marsh, east of SR 104, which may soon be donated to the City. Need to identify restoration options and complete a Phase 1 environmental assessment. Public participation & ongoing community stewardship would be key aspects. Environmental restoration: • Marsh environmental enhancement The estuarine marsh ("Edmonds Marsh"), which is greatly loved but impacted by past & present urban uses, including adjacent development and stormwater runoff, could benefit from creation of "buffer" areas that feature new low impact stormwater management (raingardens or other techniques) while still allowing adjacent development. What conceptual designs should be considered? How would we know the approach would work? This project needs to be coordinated with environmental and business interests. Environmental education: • Public education training video about City's wastewater treatment plant to show how the plant works Computer science: • Paperless court records system: The court would like to go digital, which some courts are calling paperless. Each court case would have a digital file that contains all documents (Charges, pleadings, filings and orders). These files can be accessed by a clickable link allowing attorneys, judges, law enforcement, court staff and the public to access court records online from their own personal devices. The user will be able to file documents online, see upcoming court dates, fines, sentencing conditions and public records request. The system will need to interact with the Washington State judicial information system (JIS). In addition, the court will need to develop an efficient and cost effective way to scan in the current estimated 10,000 open criminal and infraction files. 3 1 P a g e Packet Pg. 89 6.1.c WESTERN WASHINGTON UNIVERSITY What is SCP? Sustainable Cities Partnership Frequently Asked Questions The Sustainable Cities Partnership (SCP) is a one-year partnership between Western Washington University, the Association of Washington Cities, and a city in Washington State. The city provides a list of challenging sustainability projects/issues, which are tackled by creative, passionate students and faculty across multiple disciplines. While SCP is a new program at Western, it is based upon a successful model used for years at the University of Oregon. What happens during the year -long partnership? We expect that SCP will address 9-12 projects through 9-15 courses with 250+ students across several academic departments dedicating thousands of hours of student work. This work will focus on projects related to Urban Planning, Economics, Energy, Environmental Sciences, Environmental Studies, Design, Communications, Journalism, Management, Entrepreneurship, Computer Science, Marketing, Operations Management, Recreation, and Sociology, among others. Who can submit a proposal? SCP will be focused on cities within —2 hours driving time of Bellingham. Generally, one city is the lead applicant, enlisting co -applicants depending upon the nature of specific projects and upon the finances of the applicants. We highly encourage such partnerships as they help ensure that ideas generated from the university -community engagement get put into action. What types of projects can SCP address? Cities are encouraged to propose a wide range of projects and think of "sustainability" very broadly. Past projects at similar programs have included designs for open spaces, redevelopment planning and visioning, waste and stormwater management schemes, transportation connectivity analyses, civic engagement techniques, strategic communications strategies, bicycle transportation analysis and design, public art planning, transit -oriented development, industrial byproduct re -use, and master plan designs, among others. Projects can emanate from a wide variety of city departments, including planning and development, public works, economic development, parks and recreation, transportation, and public safety, among others. Examples of projects completed by Oregon's SCYP program can be seen at https://sci.uoregon.edu/sustainable-city-year-project-portfolio What are the community/agency benefits of SCP? New Ideas: Dozens of implementable ideas are generated over the course of the year by students who draw on a combination of their training, community expertise, and examples of excellence from around the globe. At the conclusion of each project, students can publicly present their recommendations to the city and community, and SCP compiles their ideas into a professional report that can be a resource for community decision making. Packet Pg. 90 6.1.c Expanded Conversations & Public Outreach: Students are able to put ideas into the public domain in politically neutral ways that help advance community conversations and spur the imagination of staff and the broader community. Because 250+ students are intimately involved in the community over an academic year, many private, neighborhood, and nonprofit stakeholders become engaged in projects alongside city and agency staff. Students are able to help `till the soil' and catalyze future sustainability- oriented projects, policies, and plans. How much does SCP cost? The cost of SCP will vary based on the number of city projects and the number of courses working on each project. At other similar programs, the average cost of a single academic -quarter course targeted at a single project has been about $7,000. With that as a guideline, expect to incur a total cost of $65,000 to $85,000 to support a yearlong program that includes 9-12 courses, 250+ students, and 16,000+ hours of effort. In programs elsewhere, cities have funded SCP through their general fund, urban renewal fund, utility funds, and state and federal grants, as well as with partnerships involving school districts, utility districts, and private businesses. How much staff time does SCP involve? The success of the SCP partnership relies in part on the engagement of the partner city. The city will need to provide a lead coordinator (typically 0.25 FTE for 15 months), as well as a city contact for each course, who typically would spend one day each two weeks (i.e., 0.1FTE) for the duration of the quarter -long course. SCP employs a dedicated project manager to coordinate among all the faculty and students and to act as a main point of contact for the city. What do people say about similar programs in other cities? "That project would not have happened without the students,' says Linda Norris, Salem's city manager.... `I was concerned about how we were going to achieve a number of goals we had set with the limited resources we had.' The students propelled them forward more than three years, she says, helping design new energy -efficient street lights, bicycle lanes, park signage and new uses for the wastewater treatment plant that saved the city $400,000. — Financial Times 09.12.2012 " `Students can stretch, be creative and generate ideas we might not think of to get the discussion going,' said Brian Martin, an associate planner for the City of Gresham. We want to take advantage of that brainpower.' " — Oregon Daily Emerald, 11.05.2009 SCYP is "perhaps the most comprehensive effort by a U.S. university to infuse sustainability into its curricula and community outreach." — New York Times 08.23.2010 How do we get started with our application? Let us know that you are interested! Contact the Sustainable Cities Partnership at 360-650-3824 or SCP@wwu.edu and we'll send application materials. Visit the website at www.wwu.edu/scp 2. Complete an application for the 2016-2017 SCP cycle. We'll work with you as you develop it. SCP staff can help describe the program to proposal teams, city decision makers, and co -applicants. We are available to help brainstorm interdisciplinary project ideas and answer questions about the program. SCP is about developing strong partnerships between universities and communities and the more we work together during the application process, the better the projects will be 3. Submit the completed application via email to SCP(a,wwu.edu by April 29, 2016. SCP will review applications and select the `16-` 17 partner by May 15, 2016. Packet Pg. 91 6.1.d Sustainable Cities AWC Partnership WESTERNIALAII!1i,� WASHINGTON UNIVERSITY Application Instructions for 2016-17 Academic Year Summary The Sustainable Cities Partnership (SCP) at Western Washington University (Western) is now accepting applications from cities to be the partner for the academic year beginning September 2016, the inaugural year for SCP. The selected partner will benefit from thousands of hours of effort by Western students and faculty members, from a variety of disciplines, working to advance the city's sustainability projects. Additional benefits will be derived from the involvement of the Association of Washington Cities (AWC), Western's partner in the launch of the SCP program. While new at Western, our SCP program is based upon proven models at the University of Oregon, University of Michigan, and San Diego State, and is built on the academic strengths of Western, as well as the relationship with and involvement of AWC. The partner city must support the effort through staff time and the payment of a fee. The selection process is competitive, and the deadline for applications is April 29, 2016. Overview of Program SCP is a yearlong partnership between Western's Office of Sustainability, AWC, and one partner city in Washington. The program engages Western's students and faculty on sustainability and livability projects chosen in collaboration with the partner. The SCP faculty and students work through a variety of studio and service learning courses, thus providing students with experience tackling the city's real -world projects. Many courses/projects will involve fieldwork, so a partner city will typically be within a two-hour drive of Western. Students bring energy, enthusiasm, and innovative approaches to difficult, persistent problems. SCP's primary value derives from collaborations resulting in on -the -ground impact and forward movement for a community ready to transition to a more sustainable and livable future. AWC will be an active partner in the launch of SCP, helping to solicit partner cities and to communicate the value of this effort to other elected and appointed municipal officials throughout the state. AWC will also help with the ongoing communication needs of the partner city and can help draw upon resources and skills of other entities in the region. Potential SCP Projects The concept of sustainability applies not only to municipalities of all sizes, but also to a broad spectrum of disciplines. Urban planning is a discipline with a clear relationship to sustainability, and Western has years of experience collaborating with the City of Bellingham on urban projects. Our Urban Transitions Studio course has developed concepts for Bellingham since 2010 in the areas of planning and transportation. But many other disciplines taught at Western also relate to sustainability, as seen in the list below • Urban Planning Studios (4). Land use planning for neighborhood/district. Redevelopment planning. Transit -oriented planning. Open space planning. Transportation modal connectivity. Incorporation of principles of sustainability into land use plans. Incorporation of methods of disaster reduction into long range plans. • Spatial Analysis. Development of GIS datasets either from existing datasets or from GPS- based field data. Analysis of datasets (land cover, land use, critical areas buffers, etc.) Facility inventory (e.g., stormwater system) and mapping. • Environmental Policy. Investigation of issues related to environmental justice (e.g., noise or air pollution impacts correlated to social and economic class), food justice. Packet Pg. 92 6.1.d • CommunicationslJournalism. Development of materials for a public relations campaign (including survey research that underpins a campaign). Development of a video/film promoting a topic/program. • Computer science. Development of both user- and server -side portions of web -based database application that handles a specific need (e.g., compilation of public comments related to a proposal). Development of a mobile app (e.g., routes and times for a transit system). • Marketing. Use of analytics for program analysis or development (e.g., Is there a market for a swimming pool? Where should a new park be built?). Can include focus groups/surveys/ethnographic studies, in addition to analysis of existing data. • Sociology /Anthropology. Exploration of cultural issues via surveys, interviews, other methods. What are a community's attitudes regarding sustainability? Why does a given ethnic group not take advantage of a particular program? What are the needs of a subset of the city's population? • Community Health/Recreation. Analyze health of a population; gain an understanding of health dynamics. Promote health equity through advocacy. Analyze community assets/opportunities/barriers to improve recreation service provision to marginalized communities. • Environmental Science. Ecosystem restoration planning. Environmental impact assessment. • Design. Wayfinding signage. Interpretive signage. • Energy. Analysis of carbon footprint of an operation center or a geographic region. Analysis of building retrofit opportunities. Lifecycle net energy analysis. We've provided examples of projects possible within each discipline, but applicants should generalize from those examples, thinking first of the issues/problems facing the city, and then imagining how a given discipline/course could be brought to bear. Also, multiple disciplines/ courses can focus upon a single issue—e.g., a spatial analysis course can interact with a land use planning course; a sociology course that conducts a community survey can interact with a journalism course that designs a public relations campaign. In an appendix, please find a list of many projects completed by the University of Oregon's program of a type that could be undertaken by Western's SCP. The list shows the diverse ways in which a university can assist a city in the achievement of its goals, and it might help you develop project concepts that could be included in your application. Proposing Projects Partners are strongly encouraged to discuss their proposed projects with SCP during preparation of the application —this interaction helps produce a project list that best matches Western's capacity with the partner's goals. Successful development of a project list is a dialogue that includes: (1) the partner proposes a list of projects; (2) SCP and the partner discuss modifications to the proposed projects to match the projects' scope and scale with availability and interest of Western courses and faculty; and (3) SCP suggests additional projects, based on the university's capacity, that could meet the partner's sustainability and livability goals. We suspect that you are unfamiliar with the wide range of university faculty expertise available, so we encourage you to think creatively when developing project ideas. During development of your application, SCP staff can be reached by email at SCP(a,wwu.edu or at 360-650-3824 (Office Hours: 8:00—11:30, Mon — Fri) Packet Pg. 93 An SCP partner should have the staff and funding capacity to support at least nine selected projects, but an application should include a list of 15 to 20 proposed projects, since not all projects will be suitable for matching with university courses. An individual project's timeline must not exceed nine months and should ideally be compatible with Western's three 11-week academic terms: fall (September- December), winter (January -March), and spring (April -June). NOTE: Partners may collaborate with neighboring entities (e.g. cities, counties, special purpose districts, NGOs, business or professional organizations, private funders, or research or educational institutions) to formulate projects and share costs. Upon selection of the partner, SCP and the city will develop a scope of work for each project, detailing the problem statement, potential directions for student exploration, expected outcomes, deliverables, activities, and the corresponding financial obligation. Benefits of SCP to the City Partner: SCP provides numerous benefits for the partner. The partner can expect: • Concept plans and designs that can energize staff and community members around projects tied to partner goals. Students can explore and innovate in directions that are sometimes unavailable to partner staff or consultants due to constrained project budgets or political conditions. • A high rate of return on investment, with thousands of hours of student work on projects. • Increased energy and enthusiasm among residents and partner staff, and greater support from residents for proposed solutions, through student outreach in your area. • Robust proposals that can spark community and staff discussions, increase the breadth of conversations around projects, as well as help to get "stuck" projects moving. • Increased publicity and an improved reputation as a forward- thinking, sustainable organization. SCP project results can help you clarify, understand, and apply sustainability and livability principles. • An interdisciplinary group of faculty experts with first-hand knowledge of innovative research and practices. • Interested students, with on -the -ground knowledge of your area, who may serve as candidates for future internships and staff positions. • Students often turn out to be informal ambassadors for the partner, describing their successful collaborations with the partner in presentations, community meetings, future academic courses, and job interviews. • A student journalist who will generate press releases, project reports, human -interest stories, and related content on a bi-weekly basis for your local media and our news outlets. The regular, positive press coverage will help to frame your organization to your constituents as progressive and forward thinking. Expected Cost to a Partner City: Fee, Staff Involvement The fee for participation in SCP is designed to recover direct program costs —no indirect charges or overhead are included. The cost therefore varies based on the number of projects, number of academic courses, and level of student activity in each course. At other universities, the average cost of a single course working on a single project has been about $7,000. With that as a guideline, the partner should expect to pay roughly $65,000 to support a yearlong program including 9 projects, $85,000 to support a program of 12 projects, etc. We recognize that budgets are tight; at programs elsewhere in the U.S., cities have collaborated with other groups, including special purpose districts, private developers, business partners, and chambers of commerce, in order to defray costs. Packet Pg. 94 6.1.d Services covered by the fee include coordination support from SCP staff; student and faculty site visits to the city; compilation, printing, and distribution of high -quality final reports; publicity and hosting of events; student -created materials for display; coordination of contact with media (utilizing Western's Office of Communications); and electronic versions of reports produced by students (which will also be permanently availed via Western's Libraries). A key element of a successful SCP program is partner involvement—SCP projects will be successful only with city staff participation. Such participation falls into three categories: • The partner must have a program champion, preferably a person with sufficient seniority to direct and motivate city staff to actively engage in the partnership. For each chosen project, the partner must identify a specific person to serve as the Point of Contact (POC) for SCP faculty and students. Research from other universities' programs shows that during each academic quarter in which a project is ongoing, the POC spends about one full day every two weeks (about 0.1 FTE) preparing background materials, accompanying students on site visits, and participating in reviews and presentations of student work. Also, before the start of the academic year, the POC needs to compile and provide relevant documents, including but not limited to, prior concept plans, vision documents, architectural renderings, computer -aided drawings, GIS maps and layers, community datasets, and aerial photographs. The partner must also identify a staff person who will be its program coordinator, serving as main liaison between the city and SCP. The coordinator should be involved enough in each project to know the staff and faculty involved and to understand the project's scope and current status. The coordinator's time commitment will vary based upon the number of projects --data collected from Oregon's program in 2010-2011 showed that Salem's coordinator averaged 15-20 hours per week for about 15 months to coordinate 28 courses working on 16 projects. A smaller number of courses and projects would entail a smaller burden on a coordinator. Application Components Your SCP application should be emailed to SCP ,wwu.edu and should include the following: Organization Information. Provide the city's name and the name and contact information (e-mail, phone, mailing address, department, and staff role) of the primary contact person for your application. Please include a list of co -applicant organizations (if any) and briefly describe their roles in the partnership. Project Summary List. Provide a list of your proposed projects. This summary should briefly describe each project in a paragraph, including the project's sustainability impacts and the designated staff POC for the project. Example project summary: Plan and design environmentally friendly re -use and redevelopment of a public housing site in a way that integrates an adjacent affordable housing complex, a sustainable stormwater management system, infill development, and the community at large. Sustainability impact: economic development, active transportation, and water quality. Staff contact: Jane Doe, Economic Development Department. Letters of Support. Include letters of support from the city mayor / manager, the city council, the council and mayor / manager of co -applicant organizations (if any), and other funding partners, where applicable. If you have a sustainability action plan, strategic plan, or other adopted document showing the partner's commitment to sustainability, you should include or reference this document in your application. 4 Packet Pg. 95 6.1.d Appendix with Project Details. Provide details for each project in an appendix. We suggest including a map showing the project site (if applicable), a narrative description of the project's goals, sustainability issues addressed by the project, specific problems that students may be able to address, and suggested deliverables from the SCP courses. Also include information about the staff involved in the project, potential funding sources, and the role of partner organizations (if any). Application Evaluation Criteria SCP will evaluate applications based on the following criteria: • Top -Level Support: City Mayor / Manager and elected officials indicate willingness to direct staff to provide resources, devote time, and participate in SCP projects. • Sustainability: Projects include specific sustainability goals, such as (but not limited to) reducing greenhouse gas emissions, fostering active transportation, improving social equity, increasing housing density/mix, improving urban form, reducing energy use, or redeveloping existing structures or sites. • Financial Support: The partner's cost for SCP will range from $65,000 to $85,000 to support 9 to 12 projects. While we do not ask for a formal commitment of funds at this time, it would be helpful to include a statement in your application indicating expected sources of funding. • Real Impact: Projects directly relate to your goals and will have a measurable positive impact on the community. Describe how you will measure the success of SCP projects and monitor progress after the year is over. • Academic Calendar and Logistics: Projects are compatible with the Western academic calendar of three 11-week terms. Some projects may be complex enough to involve multiple courses over two or three terms. For partners more than two hours' travel time from Bellingham, describe any special arrangements to address issues of collaboration and coordination. • Faculty Match: Projects must be within the capability of SCP faculty and students. SCP will identify faculty who are able and willing to carry out projects based on curricular and research needs and interests. Coordinating with SCP as you develop your project list will help ensure a strong faculty match. • External Organization Support: Projects that involve other organizations, such as transportation districts, school districts, nonprofit organizations, business or professional organizations, or research or educational institutions, should indicate how these partnerships would function. Contact Information for Springfield, Salem, and Medford The coordinators for Oregon's SCYP partnerships with Springfield, Salem and Medford have generously offered to answer questions about their experience with SCYP, which is the model for Western's new SCP program. City of Springfield: Courtney Griesel, Senior Management Analyst. 541-736-7132, c rig iesel(a�springfield-or.gov • City of Salem: Courtney Knox Busch, Strategic Initiatives Manager. 503-540-2426, cknox(acityofsalem.net • City of Medford: Jim Huber, Planning Director. 541-774-2381, jim.huber(acityofinedford.org Packet Pg. 96 6.1.d Timeline: Application Process February 16, 2016: Application packet available. SCP opens the application process that will lead to selection of a partner for the 2016 — 2017 academic year. Read the packet and develop initial questions/thoughts to bring to an information session. March 2 and 3, 2016: SCP hosts information sessions to provide a general description of the program, field initial questions, and begin discussions of possible city projects. North session is on the Western campus in Bellingham at 10:00 a.m. on March 2. South session is in Everett at 1:30 p.m. on March 3. See our website for details of location/parking. March 1 to April 29, 2016: SCP staff available by phone, by email, and in person to discuss potential projects with applicants. SCP office hours are 8:00 to 11:30, Monday through Friday. Applicants are strongly encouraged to interact with SCP during the development of an application. SCP staff are also available for presentations to stakeholders at the city (e.g., city council, potential co -applicant entities). April 29, 2016: Applications due to SCP. An electronic version should be emailed to SCP(-,wwu.edu Timeline: SCP'16-'17 Program May 16, 2016: Partner chosen. SCP and the partner will coordinate media to announce the selection. May -June 2016: SCP and the partner match proposed projects with academic courses and faculty. SCP and partner develop and sign master contract. Summer 2016: SCP and partner develop scope of work documents (which become appendices to the master contract) for each project and course. SCP staff and faculty meet with partner staff and local professionals. City staff provide background information and documents for projects. Fall 2016: SCP kick-off event. Fall term classes work on SCP projects. Winter 2017: Winter term classes work on SCP projects. Fall term written reports delivered to the partner. Spring 2017: Spring term classes work on SCP projects. Winter term written reports delivered to the partner. May 2017: SCP 2016-17 wrap-up celebration, hand-off to the 2017-18 partner. Summer 2017: Spring term written reports delivered to the partner Additional Information For additional information about SCP and this application process, please refer to SCP's web site, www.wwu.edu/scp 6 Packet Pg. 97 6.2 City Council Agenda Item Meeting Date: 04/26/2016 Award of Tourism Grants to Edmonds Center for the Arts and Edmonds Waterfront Festival (10 min.) Staff Lead: Patrick Doherty Department: Economic Development Preparer: Patrick Doherty Background/History The Council -approved 2016 budget and work plan for use of the General Tourism Promotion funds (Fund 120), as originally recommended by the Lodging Tax Advisory Committee (LTAC), includes disbursement of funds to several organizations involved in events, programs or venues that bring visitors or promote visits to Edmonds. (See attached 2016 LTAC Budget Detail for reference.) Staff Recommendation Approve grant of $2,500 to Edmonds Center for the Arts for promotion of the 10th Anniversary "Birthday Bash" and $1,000 to the Edmonds Noon Rotary Club for an advertising "bus wrap" to promote the 2016 Edmonds Waterfront Festival. Narrative In addition to the Council -approved budget and work plan cited above, this year two organizations submitted applications to the LTAC for smaller grants to help promote two specific events: the Edmonds Center for the Arts and the Edmonds Noon Rotary Club. The Edmonds Center for the Arts requests $2,500 to help fund marketing and advertising for their upcoming 10th Anniversary "Birthday Bash" on Saturday, July 30th. The Edmonds Noon Rotary Club requests $1,000 to help fund a CT advertising "bus wrap" to help promote the Edmonds Waterfront Festival, scheduled this year from Friday June 3rd through Sunday June 5th. After review and deliberation, the LTAC members voted to recommend to Council approval of the two grant requests, citing as justification the potential that enhanced advertising for both events would attract a greater number of visitors to Edmonds. Funds to cover these two expenditures, totaling $3,500, would come from a reappropriation of the $3,000 earmarked for support for the RevitalizeWA Conference (which was not awarded to Edmonds this year), plus an additional $500 from the ending fund balance, which is projected to total over $74,000 by the end of 2016. The full applications from both organizations, as well as the Council -approved 2016 Tourism Budget, are attached for your reference. Attachments: Packet Pg. 98 s.2 2016 Tourism Grant Applications LTAC_ B u d get_Deta i I_2016_ Packet Pg. 99 6.2.a 1 I ff S/4f , i L' e(:a edmonds center for the arts March 4, 2016 Cindi Cruz - Lodging Tax Advisory Committee City of Edmonds 121 5th Avenue North Edmonds, WA 98020 Request for support — Edmonds Center for the Arts Birthday Bash! Dear Cindi, Edmonds Center for the Arts will launch our 2016-17 Season in September, 2016. The season represents our 10-year Anniversary: 10 years of celebrating the performing arts, ensuring access to the arts, and strengthening and inspiring our community both locally and regionally. Birthday Bash: Saturday, July 30, 2016, 3 — 9 pm ECA is planning an event to thank all those who have made our first 10 years so successful. The Birthday Bash will be a free, 6-hour event featuring performances, workshops, food, and fun for theater enthusiasts and supporters of all ages. Modeled after our proven KidStock! event which drew 3,000 children and family visitors this past January, we expect to welcome several thousand guests from Edmonds and beyond. Experience tells us that Edmonds Center for the Arts is a regional destination. We are confident that this birthday party will provide a strong draw for our many patrons and supporters as well as summer fun -seekers across the area. The event will be promoted through media, the ECA website and at the Edmonds July 4 Parade. We are requesting support from the lodging excise tax fund in the amount of $2500 for this event. As a reminder, the ECA Audience Profile is broad in scope and reach: • More than 65,000 people attend events at ECA annually. • ECA events draw 58% of attendees from outside the Greater Edmonds area; 17% are from the city of Seattle alone. • Our core audience is aged 35 and older. • Our Education and Outreach programs increase ECA's accessibility to individuals of diverse ages, abilities, and cultural and socioeconomic backgrounds. • ECA audiences and supporters include prominent business and community leaders, theater enthusiasts, subscribers, donors and active community volunteers. The required Lodging Tax Expenditure Appli � a-PemH- ; attached. We appreciate your consideration of this request and are happy t i e additional information if needed. I ly, DevWoment Director Edmonds Center for the Arts Direct: 425-275-9485 / Karen@ec4arts.org Edmonds Center for the Arts 410 Fourth Avenue North I Edmonds, WA 98020 tel 425.275.4485 1 fax 425.275.4487 edmondscenterforthearts.org Packet Pg. 100 6.2.a Lodging Tax Expenditure Application Form City of Edmonds Lodging Tax Advisory Committee (LTAC) Estimated Event or Tourism Activity NOTE It is very important that you fill this application out as completely as possible to ensure you are eligible to receive Tourism Promotion Funds supported through Lodging Tax now and in the future! The City of Edmonds is required to provide the information below from your Final Report to the State. Please plan now how you will collect this information. Questions? Call 425- 775-7724 1, Organization: Edmonds Center for the Arts 2. ActivitylEvent Name: 10' Anniversary Birthday Bash 3. Activity Type(check one): Event/Festival x Marketing or Facility(acquisition, upkeep, renovation) 4, Start Date: July 30, 2016 End Date: July 30, 2016 S. Total Lodging Tax Funds Requested: $ 2,500 6. Total Activity/Event Estimated Cost: $15,000 Estimated Attendance Information 7. Overall Attendance: Enter the total number of people predicted to attend this activity and select the method used to determine the attendance. Predicted: 3500 Method: direct count____-, indirect count_ representative survey_____, informal survey-----, structured estimate xx, other______, N/A . Please explain: 8. Attendance, 50+ miles: Enter the number of people who travel greater than 50 miles predicted to attend this activity and select the method used to determine the attendance. Predicted: 700 (20%) Method: direct count___---, indirect count_ , representative survey______, informal survey------, structured estimate xx, other_ N/A . Please explain: 9. Attendance, Out of State, Out of Country: Enter the number of people from outside the state and country predicted to attend this activity and select the method used to determine the attendance. Predicted: 3S (1 %) Method: direct count-----, indirect count--, representative survey____, informal survey structured estimate xx, other—____, N/A . Please explain: 10. Attendance, Paid for Overnight Lodging: Enter the estimated number predicted to attend this activity and pay for overnight lodging and select the method used to determine the attendance. Predicted: 10 - IS Method: direct count . indirect count_ , representative survey____, informal survey----, structured estimate xx, other N/A . Please explain: 11. Attendance, Did not pay for overnight lodging: Enter the number predicted to attend this activity without paying for overnight lodging and select the method used to determine the attendance. Predicted: 3485 Packet Pg. 101 6.2.a Method: direct count , indirect count__, representative survey----, informal survey-----, structured estimate roc, other_ , N/A . Please explain: 12. Paid Lodging Nights: Total estimated number of paid lodging nights. One lodging night = one or more persons occupying one room for one night. Predicted: 5-7 Method: direct count . indirect count , representative survey______, informal survey__----, structured estimate roc, other_______, N/A . Please explain: Additional Notes: Please provide any additional information regarding the impact of the festival, events, or tourism -related facility using lodging tax funds: Please see attached letter for additional detail about this event and request. Submitted by: Karen Crowley, Development Director Date: March 4, 2015 E-mail: Karen@ec4arts.org Phone M 425-275-9485 Packet Pg. 102 6.2.a March 8, 2016 City of Edmonds Lodging Tax Advisory Committee RE: Edmonds Noon Rotary Club Grant Application Dear Committee, We represent the Edmonds Noon Rotary Club and are submitting the attached grant application requesting $1,000 to help purchase a "bus wrap" for one Community Transit bus for two weeks. The bus wrap would be used as a promotional tourism tool to attract tourist to the annual Edmonds Waterfront Festival. To give you an idea what a "bus wrap" is; the bus wrap is the advertising banner that Community Transit buses use for advertising and promoting locals events in the Puget Sound region. The Edmonds Noon Rotary Club promotes, produces and hosts the Waterfront Festival each year with the help of approximately 250 volunteers. The 29t" Annual Edmonds Waterfront Festival will run the weekend of June 3rd through June 5tn and is open to guests starting Friday the 3rd at 3:00 pm to 10:00 pm, Saturday 11:00 am — 10:00 pm and Sunday from 11:00 am to 7:00 pm. The Waterfront Festival attracts over 20,000 visitors to Edmonds each year. During last year's festival, we conducted an informal poll of arriving guest, and found that approximately 75% of the guests live outside the City of Edmonds. Additionally, the Festival is served by 175 vendors, of which 155 of them came from outside the City of Edmonds. Of the 155 vendors traveling to Edmonds, 70 came from over 50 miles away from Edmonds, and of these some vendors came from as far away as eastern Washington Oregon, Montana and Arizona. Lastly, the Waterfront festival benefits the Edmonds Noon Rotary Club by providing our clubs major source of income that help us fund several of our programs. Examples include College Scholarships, Edmonds Food Bank donations, and transitional housing that provides a safe home for women and children who are transitioning from a crisis situation. We appreciate your consideration. r Sincerely, Valerie Claypool Director of Waterfront Festival Packet Pg. 103 6.2.a Lodging Tax Expenditure Application Form City of Edmonds Lodging Tax Advisory Committee (LTAC) Estimated Event or Tourism Activity NOTE: It is very important that you fill this application out as completely as possible to ensure you are eligible to receive Tourism Promotion Funds supported through Lodging Tax now and in the future! The City of Edmonds is required to provide the information below from your Final Report to the State. Please plan now how you will collect this information. Questions? Call 425- 775-7724 2. 3. Activity Type(check one): Event/Festival_,�Q--Marketing or Facility(acquisition, upkeep, renovation) 4. Start Date:��.. ZC��, la End Date:A S. Total Lodging Tax Funds Requested: $ t' 1 n - r(� - _ 6. Total Activity/Event Estimated Cost: Q Estimated Attendance Information 7. Overall Attendance: Enter the total number of people predicted to attend this activity and select the method used to determine the attendance. E Predicted: o Method: direct count , indirect count ��, representative survey informal survey structured t— II estimateother N/A Please explain: J co l 8. Attendance, 50+ miles: Enter the number of people who travel greater than 50 miles predicted to attend this activity and select the c method used to determine the attendance. r Predicted: 5 �! Q Q Method: direct count , indirect count representative survey informal survey ,structured c estimate , other NIA Please explain: J t, C+jMA L 9. Attendance, Out of State, Out of Country: Enter the number of people from outside the state and country predicted to attend c this activity and select the method used to determine the attendance. H co Predicted: r Method: direct count , indirect count,, representative survey____, informal survey____, structured estimate other ,-, N/A Please explain: �\ t tJ��` J Q �\� W u r Q 10. Attendance, Paid for Overnight Lodging: Enter the estimated number predicted to attend this activity and pay for overnight lodging and select the method used to determine the attendance. S Predicted: j Method: direct countindirect count representative survey informal survey____, structured estimate , other N/A Please explain: 11. Attendance, Did not pay for overnight lodging: Enter the number predicted to attend this activity without paying for overnight lodging and select the method used to determine the attendance. Predicted:.: 7C5 Packet Pg. 104 6.2.a Method: direct count______, indirect count_ representative survey , informal survey , structured estimate , other N/A Please explain: 12. Paid Lodging Nights: Total estimated number of paid lodging nights. One lodging night = one or more persons occupying one room for one night Predicted: r cry-- Method: direct count , indirect coum CC representative survey____, informal survey_____, structured estimate , other , N/A . Please explain: Additional Notes: Please provide any additional information regarding the impact of the festival, events, or tourism -related facility using lodging tax funds: 1 r l Submitted by: ; ' 0,� Date: Y\V 1 C7,<Q—V-" U E-mail: 1 V 1JU , l . �_',p YY Phone Packet Pg. 105 6.2.b Approved 2014 Budget Approved 2015 Budget Year -to -Date 2015 Approved 2016 Budget Year -to -Date 2016 Revenue 75% Fund 120 - General Tourism Promotion $54,000 $67,500 $80,161 $81,750 $81,750 25% Fund 123 - Arts/Culture Tourism Promotion $18,000 Total Lodging Tax Reven 120 Fund Beginning Fund Balance $106,736 $22,500 $26,720 $27,2501 $106,881 $109,000 $27,250 $109,000 $112,841 $133,991 $142,461 $142,461 75% Fund 120 - General Tourism Promotion Revenue $54,000 $67.500 $80,161 $81,750 Interest $140 Total: $160,87 $175 $1, 090 $180,516 $215,242 $400 1 $224,611 1 $142,461 ON -GOING EXPENDITURES Contingency** $2,575 General Tourism Promotion (Fund 120): Printing/distribution of rack card $6,000 $6,000 $4,240 $7,500 $3,121 Promotion/support of Bird Fest $1,500 $2,500 $1,871 $1,500 Sno Co Tourism Bureau $6,000 $6,000 $6,000 $6,000 Edmonds Visitor's Center $2,500 $2,500 $2,500 $2,500 General Advertising $21,000 $21,000 $16,610 $25,000 Edmonds Center for the Arts Season Brochure Ad $12,500 $12,500 $12,500 $12,500 Miscellaneous - Design, photography, emerging opportunities $500 $500 $1,638 $2,575 Transfer to Fund 117 for arts promotion CRAZE etc. $4,000 $4,000 $4,000 $4,000 Tourism Promotion/Website/Calendar Support Subtotal: Fund 120 Subtotal $12,000 $54,000 $67,000 $106,876 $113,516 $12,000 $18,000 $61,358 $82,150 $153,885 _d= $142,46 $3,000 $6,121 $136,340 ONE-TIME EXPENDITURES Support for Restroom Construction $60,000 Support for RevitalizeWA Conference $3,000 $3,000 Log Cabin Maintenance (2016) $4,500 **Note: To Account for less than projected revenue and/or minor additional expenditures in approved line items 61 $136, 340 a Packet Pg. 106 6.2.b Approved 2014 Budget Approved 2015 Budget Year -to -Date 2015 Approved 2016 Budget Year -to -Date 2016 123 Fund Beginning Fund Balance $70,429 $75,297 $77,645 $80,760 $80,760 25% Fund 123 - Arts/Culture Tourism Promotion $18,000 $22,500 $4,707 $27,250 Sale Maps/Books $100 $150 $14 $30 Interest $100 $250 $227 $250 Total: $88,629 $98,197 $82,593 $108,290 $80,760 On -going Expenditures: Art/Culture Tourism Promotion Grants: Cascade Symphony $1,700 $2,000 2000 $2,000 EAF for Art Studio Tour $800 $1,000 1000 $1,000 Edmonds Arts Festival $1,000 Sno-King Chorale $1,000 $1,500 1500 $1,500 DeMiero Jazz Festival $2,000 $2,000 $2,000 $2,000 Olympic Ballet Theater $2,000 $2,000 2000 $2,000 Driftwood Theater $2,000 $2,000 2000 $2,000 Phoenix Theater $1,500 1500 $1,500 Art Walk $750 Cascadia Art Museum $750 Write on the Sound $5,000 $7,200 $1,715 $8,000 Cascade Symphony $1,500 Edmonds Historical Museum $1,500 Jazz Connection $2,000 Promotion of public art/brochure $2,000 $2,000 Concerts in the Park (new banner) $1,000 Subtotal tourism promotion grants: $14,500 $21,200 $13,715 $30,500 $0 Miscellaneous Ad's $250 1000 Subtotal: Expenditures $14,500 $21,200 $13,965 $31,500 $0 Fund 123 subtotal ONE-TIME EXPENDITURES ***Supplement of potental future events $4,250 a Packet Pg. 107 6.2.b Approved 2014 Approved 2015 Budget Budget Approved 2016 Year -to -Date 2015 Budget Year -to -Date 2016 El Packet Pg. 108 6.3 City Council Agenda Item Meeting Date: 04/26/2016 2016 1st Quarter Budget Amendment (20 min.) Staff Lead: Department: Administrative Services Preparer: Debra Sharp Narrative There are a total of 19 budget amendments. Three of the amendments are carryforward requests from unexpended 2015 budgets. The carryforward budget amendments include the Highway 99 Subarea Plan, Critical Area Regulation Update and the Development Code Rewrite. There are three items that have previously been discussed by Council. They include the public defense contract, the Veterans Plaza and a canopy for the propane dispenser. There are eleven new budget amendments. There are five General Fund budget amendments. Four of the five amendments reduce the General Fund ending fund balance by $62,445. They include a decision package for the SAW reimbursement, the Planning Board videotaping services, back -fill for a planner's extended leave, and the Marina Beach Park environmental testing. The 5th decision package is an increase to the Economic Development professional services line item. This decision package is offset by contributions and fees received to cover the expenses. There are two park projects requesting additional dollars from REET in the amount of $91,933. There are three street construction projects that are offset by additional grant revenue and one request for the Sewer Fund. Two additional budget amendments have been added since the 1st Quarter Budget Amendment was submitted to Council. The first one is for additional funding for the Downtown Restroom and the second is for additional funding for the Asset Management Mobile Field Conversion. Staff recommends that Council forward the 1st Quarter Budget Amendment to Consent for Approval of Ordinance No. XXX amending the 2016 Budget. Attachments: 1st Quarter Budget Amendment Ordinance 1st Qtr 2016 Budget Amendment Packet Pg. 109 6.3.a ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 4019 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, previous actions taken by the City Council require Interfund Transfers and increases in appropriations; and WHEREAS, state law requires an ordinance be adopted whenever money is transferred from one fund to another; and WHEREAS, the City Council has reviewed the amended budget appropriations and information which was made available; and approves the appropriation of local, state, and federal funds and the increase or decrease from previously approved programs within the 2016 Budget; and THEREFORE, WHEREAS, the applications of funds have been identified; THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 1. of Ordinance No. 4019 adopting the final budget for the fiscal year 2016 is hereby amended to reflect the changes shown in Exhibits A, B, C, D, E, and F adopted herein by reference. Section 2. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take I Packet Pg. 110 6.3.a effect five (5) days after passage and publication of an approved summary thereof consisting of the title. ATTEST/AUTHENTICATE: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: M. JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. APPROVED: MAYOR, DAVE EARLING 2 Packet Pg. 111 6.3.a SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2016, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF ORDINANCE NO. 4019 AS A RESULT EXPENDITURES OF VARIOUS FUNDS, SHALL BECOME EFFECTIVE. EDMONDS, WASHINGTON, AMENDING OF UNANTICIPATED TRANSFERS AND AND FIXING A TIME WHEN THE SAME The full text of this Ordinance will be mailed upon request. DATED this day of ,2016. CITY CLERK, SCOTT PASSEY 3 Packet Pg. 112 EXHIBIT "A": Budget Amendment Summary (April 2016) 6.3.a FUND NO. FUND DESCRIPTION 2016 BEGINNING FUND BALANCE REVENUE EXPENDITURES 2016 ENDING FUND BALANCE 001 GENERAL FUND 6,601,702 39,276,670 40,929,107 4,949,265 009 LEOFF-MEDI CAL INS. RESERVE 538,960 278,770 279,480 538,250 011 RISK MANAGEMENT RESERVE FUND 951,820 6,660 - 958,480 012 CONTINGENCY RESERVE FUND 4,680,340 28,110 800,000 3,908,450 013 MULTI MODAL TRANSPORTATION FD. 56,020 - - 56,020 014 HISTORIC PRESERVATION GIFT FUND 970 5,000 5,400 570 016 BUILDING MAINTENANCE 229,850 2,005,000 2,175,000 59,850 104 DRUG ENFORCEMENT FUND 27,530 153,000 76,030 104,500 111 STREET FUND 516,350 1,760,500 1,716,120 560,730 112 COMBINED STREET CONST/I MP ROVE 242,450 8,314,697 8,327,792 229,355 117 MUNICIPAL ARTS ACQUIS. FUND 438,050 102,410 181,380 359,080 118 MEMORIAL STREETTREE 17,900 110 - 18,010 120 HOTEL/MOTEL TAX REVENUE FUND 131,670 82,150 149,650 64,170 121 EMPLOYEE PARKING PERMIT FUND 59,430 21,390 26,880 53,940 122 YOUTH SCHOLARSHIP FUND 16,000 5,550 3,000 18,550 123 TOURISM PROMOTIONAL FUND/ARTS 82,780 27,530 31,500 78,810 125 PARK ACQ/IMPROVEMENT 1,174,702 1,108,000 2,100,565 182,137 126 SPECIAL CAPITAL FUND 1,978,970 1,102,000 2,595,320 485,650 127 GIFTS CATALOG FUND 255,550 46,900 44,950 257,500 129 SPECIAL PROJECTS FUND 38,360 280 - 38,640 130 CEMETERY MAINTENANCE/IMPROV 121,770 177,260 210,370 88,660 132 PARKS CONSTRUCTION 1,286,050 2,552,240 2,775,770 1,062,520 136 PARKSTRUSTFUND 151,640 630 - 152,270 137 CEMETERY MAINTENANCE TRUSTFD 882,510 19,880 - 902,390 138 SISTER CITY COMMISSION 1,510 12,010 12,500 1,020 139 TRANSPORTATION BENEFIT DISTRICT - 682,500 682,500 - 211 LID FUND CONTROL - 14,400 14,400 - 213 LI D GUARANTY FUND 101,810 14,400 - 116,210 231 2012 LTGO DEBT SERVICE FUND - 677,380 677,380 - 232 2014 DEBT SERVICE FUND - 949,540 949,540 - 421 WATER 20,256,697 8,443,460 12,717,507 15,982,650 422 STORM 13,624,010 4,131,780 7,613,450 10,142,340 423 SEWER/TREATMENT PLANT 50,898,580 12,645,240 17,921,050 45,622,770 424 BOND RESERVE FUND 842,940 1,989,900 1,990,920 841,920 511 EQUIPMENT RENTAL FUND 7,099,240 1,579,570 1,971,820 6,706,990 617 FIREMEN'S PENSION FUND 196,490 64,840 59,610 201,720 Tota Is 113,502,651 88,279,757 107,038,991 94,743,417 Q Packet Pg. 113 EXHIBIT "B": Budget Amendments by Revenue (April 2016) 6.3.a FUND NO. FUND DESCRIPTION ORD. NO. 4014 12/18/2015 ORD. NO. 4019 2/19/2016 ORD. NO. April 2016 2016 Amended Budget 001 General Fund $ 39,266,670 $ $ 10,000 $ 39,276,670 009 Leoff-Medical Ins. Reserve 278,770 - 278,770 011 Risk Management Reserve Fund 6,660 6,660 012 Contingency Reserve Fund 28,110 28,110 014 Historic Preservation Gift Fund 5,000 5,000 016 Building Maintenance 1,680,000 325,000 2,005,000 104 Drug Enforcement Fund 153,000 - 153,000 111 Street Fund 1,760,500 - - 1,760,500 112 Combined Street Const/Improve 5,290,850 2,735,647 288,200 8,314,697 117 Municipal Arts Acquis. Fund 102,410 - - 102,410 118 Memorial Street Tree 110 110 120 Hotel/Motel Tax Revenue Fund 82,150 82,150 121 Employee Parking Permit Fund 21,390 21,390 122 Youth Scholarship Fund 5,550 5,550 123 Tourism Promotional Fund/Arts 27,530 27,530 125 ParkAcq/Improvement 1,108,000 1,108,000 126 Special Capital Fund 1,102,000 1,102,000 127 Gifts Catalog Fund 46,900 46,900 129 Special Projects Fund 280 280 130 Cemetery Maintenance/Improv 177,260 - - 177,260 132 Parks Construction 2,037,240 500,000 15,000 2,552,240 136 Parks Trust Fund 630 - - 630 137 Cemetery Maintenance Trust I'd 19,880 19,880 138 Sister City Commission 12,010 12,010 139 Transportation Benefit District 682,500 682,500 211 Lid Fund Control 14,400 14,400 213 Lid Guaranty Fund 14,400 14,400 231 2012 LTGO Debt Service fund 677,380 677,380 232 2014 Debt Service Fund 949,540 - 949,540 421 Water 8,429,970 13,490 8,443,460 422 Storm 4,131,780 - 4,131,780 423 Sewer/Treatment Plant 12,414,120 231,120 12,645,240 424 Bond Reserve Fund 1,989,900 - 1,989,900 511 Equipment Rental Fund 1,579,570 1,579,570 617 Firemen's Pension Fund 64,840 64,840 Totals $ 84,161,300 1 $ 3,805,257 1 $ 313,200 1 $ 88,279,757 a+ Q Packet Pg. 114 EXHIBIT "C": Budget Amendments by Expenditure (April 2016) 6.3.a FUND NO. FUND DESCRIPTION ORD. NO. 4014 12/18/2015 ORD. NO. 4019 2/19/2016 ORD. NO. 0 April 2016 2016 Amended Budget 001 General Fund $ 39,733,780 $ 957,500 $ 237,827 $ 40,929,107 009 Leoff-Medical Ins. Reserve 279,480 - - 279,480 012 Contingency Reserve Fund 800,000 800,000 014 Historic Preservation Gift Fund 5,400 - 5,400 016 Building Maintenance 1,754,000 421,000 2,175,000 104 Drug Enforcement Fund 76,030 - 76,030 111 Street Fund 1,712,370 - 3,750 1,716,120 112 Combined Street Const/Improve 5,311,460 2,728,132 288,200 8,327,792 117 Municipal Arts Acquis. Fund 181,380 - - 181,380 120 Hotel/Motel Tax Revenue Fund 149,650 149,650 121 Employee Parking Permit Fund 26,880 26,880 122 Youth Scholarship Fund 3,000 3,000 123 Tourism Promotional Fund/Arts 31,500 - - 31,500 125 ParkAcq/Improvement 1,523,650 484,982 91,933 2,100,565 126 Special Capital Fund 1,934,390 545,930 115,000 2,595,320 127 Gifts Catalog Fund 44,950 - - 44,950 130 Cemetery Maintenance/Improv 210,370 - - 210,370 132 Parks Construction 2,100,000 660,770 15,000 2,775,770 138 Sister City Commission 12,500 - - 12,500 139 Transportation Benefit District 682,500 682,500 211 Lid Fund Control 14,400 14,400 231 2012LTGO Debt Service Fund 677,380 677,380 232 2014 Debt Service Fund 949,540 - - 949,540 421 Water 12,323,960 389,797 3,750 12,717,507 422 Storm 6,612,170 997,530 3,750 7,613,450 423 Sewer/Treatment Plant 17,172,110 569,190 179,750 17,921,050 424 Bond Reserve Fund 1,990,920 - - 1,990,920 511 Equipment Rental Fund 1,955,820 16,000 1,971,820 617 Firemen's Pension Fund 59,610 - 59,610 Totals $98,329,200 $ 7,754,831 $ 954,960 $ 107,038,991 a+ Q Packet Pg. 115 EXHIBIT "D": Budget Amendments (April 2016) 6.3.a Fund Number Change in Beginning Fund Balance Revenue Expense Change in Ending Fund Balance 001 165,382 10,000 237,827 (62,445) 111 - - 3,750 (3,750) 112 288,200 288,200 125 - 91,933 (91,933) 126 - 115,000 (115,000) 132 15,000 15,000 421 - 3,750 (3,750) 422 3,750 (3,750) 423 179,750 (179,750) 511 16,000 (16,000) Total Change 165,382 313,200 954,960 (476,378) a+ Q Packet Pg. 116 6.3.a EXHIBIT "E": Budget Amendment Summary (April 2016) Fund BARS Category Debit Credit Pg# Description Carryforwards General Fund 001 000 62 558 60 41 00 Professional Services 100,000 9 Hwy 99Subarea Plan General Fund 001 0001 62 1 558 60 41 00 Professional Services 11,183 10 Critical Area Update General Fund 001 0001 62 1 524 10 41 00 Professional Services 54,199 �11 Code Rewrite General Fund 001 0001 1 308 00 0001 00 Beginning Fund Balance 165,382 Previously Discussed by Council General Fund 001 1 000 39 512 52 41 00 Professional Services 16,500 12 Public Defense General Fund 001 000 39 508 00 00 00 Endingfund Balance 16,500 Parks Construction 132 000 64 594 76 65 00 Construction 30,000 13 Veterans Plaza Parks Construction 132 000 64 594 76 65 91 Constr from other fund 30,000 REET 2 125 000 64 594 75 65 90 Const to other fund 30,000 REET2 125 000 64 508 30 00 00 Endingfund Balance 30,000 Equipment Rental 511 000 77 594 48 64 00 Equipment 16,000 14 Canopyfor propane dispenser Equipment Rental 5111 000 77 508 00 00 00 Endingfund Balance 16,000 Parks Construction 1321 000 64 594 76 65 00 Construction 130,000 15 Downtown Restroom Parks Construction 132 000 64 594 76 65 91 Constr from other fund 115,000 Parks Construction 132 000 367 00 000 00 Contributions 15,000 REET 1 126 000 68 595 33 65 90 Const to other fund 115,000 REET1 126 000 39 508 30 00 00 Endingfund Balance 115,000 New Items for Council General Fund 0011 000 22 518 10 49 00 Miscellaneous 16,254 16 SAW Reimbursement General Fund 001 000 62 524 10 41 00 Professional Services 2,100 17 Planning Board Videotaping General Fund 001 000 62 558 60 11 00 Salaries 10,800 18 Planning Staff Back -fill General Fund 001 000 62 558 60 23 00 Benefits 4,400 General Fund 001 000 64 571 21 41 00 Professional Services 12,391 19 Marina Beach General Fund 001 000 39 508 00 00 00 Ending Fund Balance 45,945 General Fund 001 000 61 558 70 41 00 Professional Services 10,000 20 Economic Dev. Professional Services General Fund 001 000 367 00 00 00 Bird Fest Contributions 5,000 General Fund 001 000 347 93 00 00 Winter Market Reg Fees 5,000 REET2 125 000 64 594 75 65 00 Construction 30,000 21 Bandshell for Frances Anderson Center REET2 125 000 64 508 30 00 00 Ending Fund Balance 30,000 Parks Construction 132 000 64 594 76 65 00 Construction 31,933 22 City Park Spray & Play Parks Construction 132 000 64 594 76 65 91 Constr from other fund 31,933 REET 2 1251 000 64 594 75 65 90 Const to other fund 31,933 REET2 125 000 64 508 30 00 00 Ending Fund Balance 31,933 Street Construction 112 000 68 595 33 41 00 Professional Services 33,520 23 15th STSW Walkway Street Construction 112 000 68 595 33 41 10 InterfundServices 10,000 Street Construction 112 000 334 03 600 05 Grant 43,520 Street Construction 112 000 68 595 33 41 00 Professional Services 75,000 24 238thStSW Walkway Street Construction 112 000 68 595 33 41 10 InterfundServices 15,000 Street Construction 112 Grant 90,000 Street Construction 112 000 68 595 33 41 00 Professional Services 80,360 25 236th STSW Walkway Street Construction 112 000 68 595 33 41 10 InterfundServices 22,150 Street Construction 112 000 68 595 33 65 00 Construction 52,170 Street Construction 112 000 333 20 205 16 Grant 154,680 Sewer Fund 423 200 75 594 35 41 00 Professional Services 20,000 26 Citywide CIPP Sewer Rehab Sewer Fund 423 200 75 594 35 65 00 Construction 156,000 Sewer Fund 423 200 75 508 30 00 00 Ending Fund Balance 176,000 Street Fund 111 000 68 542 31 49 00 Miscellaneous 3,750 27 Asset Management MobileField Conversion Street Fund 111 000 68 508 30 00 00 Endingfund Balance 3,750 Water Fund 421 000 74 534 80 49 00 Miscellaneous 3,750 Water Fund 421 000 74 508 00 00 00 Endingfund Balance 3,750 Storm Fund 422 000 72 531 10 49 00 Miscellaneous 3,750 Storm Fund 422 000 72 508 00 00 00 Endingfund Balance 3,750 Sewer Fund 423 000 75 535 80 49 00 Miscellaneous 3,750 Sewer Fund 423 0001 75 1 5081 00 1 00 1 00 jEndingfund Balance 1 1 3,750 Q Packet Pg. 117 6.3.a EXHIBIT "F": Budget Amendments (April 2016) Budget Amendment for: Carryforward Item Item Description: In 2015, the City Council budgeted $100,000 to start the Highway 99 Subarea Plan. In 2016, Council budgeted an additional $75,000 for additional work to complete the project. While the process began in late 2015 and consultants were selected, no 2015 funds were spent. The purpose of the budget amendment is to carry forward the unexpeneded funds from 2015 ($100,000). This will be added to the $75,000 approved for 2016. Department: Development Services Fund GENERAL Division: Administration Title: Highway 99 Subarea Plan and Planned Action Name: Preparer: Shane Hope Department Account Number: 621 Strategic Plan Task Action Item: 1a.7,1b.6, 3a.10, 4a7, 4a.14 Budget Amendment Type? I Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill In Item Description[s] Baseline Budget 2016 2017 2018 2019 2020 Plannin Pro . Svc. 62.558.60.41.00 75,000 100,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $75,000 $100,000 $0 $0 $0 $0 Total Expenses I $175,000 I $0 I $0 I $0 I $0 Revenue and Endin Cash Comments 2016 2017 2018 2019 2020 Ending Cash: Carryforward 001.000.308.00 100,000 0 0 0 0 Ending Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $100,000 $0 $0 $0 $0 PJ c m E c m Q m a� 00 L L CI co 0 N M ti a� U a M c �a L 0 a� E c M E Q a� aM 00 L 3 CY r a-: c M E t v c� Q Packet Pg. 118 6.3.a EXHIBIT "F": Budget Amendments (April 2016) Budget Amendment for: Carryforward Item Item Description: The Council budgeted $40,000 in 2014 and another $40,000 in 2015 for the Critical Area Ordinance (CAO) Update. The purpose of this budget amendment is to carryforward the unexpended funds ($11,183.41) in order to cover 2016 consultant costs to complete the CAO update and associated work in 2016. Department: Development Services Fund Name: GENERAL Division: Planning Division Title: Critical Area Regulation Update Preparer: Kernen Lien Department Account Number: 620 Strategic Plan Task Action Item: Budget Amendment Type? I Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill In Item Description[s] Baseline Budget 2016 2017 2018 2019 2020 Plannin Pro . Svc. 62.558.60.41.00 0 11,183 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $11,183 $0 $0 $0 $0 Total Expenses 1 $11,183 1 $0 I $0 I $0 I $0 Revenue and Fndin Cash Comments 2016 2017 2018 2019 2020 Ending Cash: Carryforward 001.000.308.00 11,183 0 0 0 0 Ending Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $11,183 $0 $0 $0 $0 10 c m E c m Q m a� 00 L L CI co 0 N M ti a� U a M c �a L O a� E c w E Q a� aM 00 L 3 CY r a-: c M E t v c� Q Packet Pg. 119 6.3.a EXHIBIT "F": Budget Amendments (April 2016) Budget Amendment for: Carryforward Item Item Description: The Council budgeted $110,000 in professional services funds in 2015 to move forward on the Development Code Update. The purpose of this budget amendment is to carry forward the unexpended funds budgeted in 2015 ($39,199) and supplement the project budget with an additional $15,000 in unanticipated savings from professional services that occurred in 2015 (savings from the Hearings Examiner professional services budget, not reflected in the year-end estimates). Department: Development Services Fund GENERAL Division: Development Services Title: Development Code Rewrite Name: Preparer: Shane Hope Department Account Number: 62 Strategic Plan Task Action Item: 5a.2, 2a.5-6 Budget Amendment Type? I Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill In Item Description[s] Baseline Budget 2016 2017 2018 2019 2020 DSAdmin 62.524.10.41.00 (Pro Services) 0 54,199 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $54,199 $0 $0 $0 $0 Total Expenses 1 $54,199 1 $0 I $0 I $0 I $0 Revenue and Endin Cash Comments 2016 2017 2018 2019 2020 Ending Cash: Carryforward 001.000.308.00 54,199 0 0 0 0 Ending Cash: Carryforward 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $54,199 $0 $0 $0 $0 11 c m E c m Q m a� 00 L L CI co 0 N M ti a� U a M c �a L 0 a� E c M E Q a� aM 00 L 3 CY r a-: c M E t v c� Q Packet Pg. 120 6.3.a EXHIBIT "F": Budget Amendments (April 2016) Budget Amendment for: First Quarter Item Description: This budget adjustment is for the amendment to the Public Defense Professional Services contract with the Snohomish County Public Defense Association. Additional services were required due to a change in case load requirements and to transition from previous provider. Department: Human Resources Fund Name: GFNII2AL Division: Human Resources Title: Public Defense Preparer: Carrie Hite Department Account Number: 001.00.39.512.52.41.00 Strategic Plan Task Action Item: Budget Amendment Type? I Previously Discussed By Council If previously discussed, date(s) of discussion: Feb 16 2016 What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill In Item Description IsI Baseline Budget 2016 2017 2018 2019 2020 Public Defense legal services 296,080 16,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $296,080 $16,500 $0 $0 $0 $0 Total Expenses I $312,580 I $0 I $0 I $0 I $0 Revenue and Fndin Cash Comments 2016 2017 2018 2019 2020 Ending Cash: Decrease Increase 001.000.39.508. 16,500 0 0 0 0 Ending Cash: Decrease Increase 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $16,500 $0 $0 $0 $0 12 Q Packet Pg. 121 6.3.a EXHIBIT "F": Budget Amendments (April 2016) Budget Amendment for: First Quarter Item Description: An additional $30,000 spending allocation for Veterans Plaza was given by Council on 2/2/16. These fund are for plaza area development to include planter beds/benches and a seating area. This will be paid out of 132, but reimbursed REST. Department: Parks, Recreation & Cultural Services Fund Name: PARKS CONSTRUCTION Division: Parks Title: Veterans Plaza Preparer: CCruz for Carrie Hite Department Account Number: 132.000.64.594.76.65.00 Strategic Plan Task Action Item: Action 3a.4 (35): Greenways and Parks Budget Amendment Type? I Previously Discussed By Council If previously discussed, date(s) of discussion: Feb 2016 What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill In Item Description[s] Baseline Budget 2016 2017 2018 2019 2020 132.000.64.594.76.65.00 (Construction) 475,000 30,000 0 0 0 0 132.000.64.594.76.65.91 (Constfirom otherfind) 0 (30,000) 0 0 0 0 125.000.64.594.75.65.90 Const to other and 0 30,000 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $475,000 $30,000 $0 $0 $0 $0 Total Expenses I $505,000 I $0 I $0 I $0 I $0 Revenue and Fndin Cash Comments 2016 2017 2018 2019 2020 Ending Cash: Decrease Increase 125.000.64.508.30 30,000 0 0 0 0 Ending Cash: Decrease Increase 0 0 0 0 0 Grants/Contributions 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 Total Revenue and Ending Cash $30,000 $0 $0 $0 $0 13 c m E c m Q m a� 00 L L CI co 0 N M ti a� U a M c �a L O a� E c w E Q a� aM 00 L 3 CY r a-: c M E t v c� Q Packet Pg. 122 6.3.a EXHIBIT "F": Budget Amendments (April 2016) Budget Amendment for: First Quarter Item Description: In the 2016 budget $22,000 was approved to have a canopy built to cover the propane dispenser. After some thought, we would like to move the dispencer closer to the existing gas/diesel island and make the canopy larger (12'x24'x17') for better coverage. We will need $16,000 more to achieve this. Department: Public Works Fund Name: EQUIPMENT RENTAL Division: Fleet Maintenance Title: Canopy for propane dispencer Preparer: NEke Adams Department Account Number: 511.000.77.594.48.64.00 Strategic Plan Task Action Item: Budget Amendment Type? I Previously Discussed By Council If previously discussed, date(s) of discussion: Dec 12015 What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill In Item Description[s] Baseline Budget 2016 2017 2018 2019 2020 Propane dis encer canopy 52,000 16,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $52,000 $16,000 $0 $0 $0 $0 Total Expenses 1 $68,000 1 $0 I $0 I $0 1 $0 Revenue andEnding Cash Comments 2016 2017 2018 2019 2020 Ending Cash: Decrease Increase 511.000.77.508. 16,000 0 0 0 0 Ending Cash: Decrease Increase 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $16,000 $0 $0 $0 $0 14 r c m E c m E Q m a� 00 L a� L CI co 0 N M ti a� U a M c �a L 0 c a� E c M E Q a� a� 00 L d 3 CY r c M E t c� Q Packet Pg. 123 6.3.a EXHIBIT "F": Budget Amendments (April 2016) Budget Amendment for: First Quarter Item Description: Supplemental appropriation for Downtown Restroom - up to $115,000 from 2015 ending balance of REET 1 (Fund 126) plus expenditure of $15,000 from contributions from Edmonds Downtown Alliance ($10,000) and Edmonds Noon Rotary ($5,000). Council -approved $260,000 for this project as part of the 2016 Budget. With this supplemental appropriation, the total project budget will be $390,000. Department: Economic Development/Community Services Fund GENERAL Division: Economic Development Title: Downtown Restroom Name: Preparer: Patrick Doherty Department Account Number: 132.000.64.594.76.65.00 Strategic Plan Task Action Item: 3a.2 Budget Amendment Type? I Previously Discussed By Council If previously discussed, date(s) of discussion: I Apr 19 2016 What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill In Item Description[s] Baseline Budget 2016 2017 2018 2019 2020 132.000.64.594.76.65.00 260,000 130,000 0 0 0 0 132.000.64.594.76.65.91 Contribution om REET 0 (115,000) 0 0 0 0 126.000.68.595.33.65.90 REET contribution 0 115,000 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $260,000 $130,000 $0 $0 $0 $0 Total Expenses I $390,000 I $0 I $0 I $0 I $0 Revenue and Endin Cash Comments 2016 2017 2018 2019 2020 Ending Cash: Decrease Increase 126.000.39.508.30.00.00 115,000 0 0 0 0 Ending Cash: Carryforward 0 0 0 0 0 Grants/Contributions 132.000.367.00.000.00 15,000 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $130,000 $0 $0 $0 $0 15 c m E c m Q m a� 00 L L CI co 0 N M ti a� U a M c �a L 0 a� E c M E Q a� aM 00 L 3 CY r a-: c M E t v c� Q Packet Pg. 124 6.3.a EXHIBIT "F": Budget Amendments (April 2016) Budget Amendment for: First Quarter Item Description: There was an an additional $16,254 of revenues received in the department at the end of last year from the L & I SAW program which is needed for the 2016 City safety program and safety compliance. This money was received in 2015, but not spent. This money will be used for accident prevention including mandatory, necessary training programs and compliance initiatives for the City's Acccident Prevention Program that are not yet funded as well as a Safety consultant. Department: Human Resources Fund GFNII2AL Division: Human Resources Title: SAW Reimbursements Name: Preparer: Mary Ann Hardie Department Account Number: 001.000.22.518.10.49.00 Strategic Plan Task Action Item: Budget Amendment Type? I New Item For Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill In Item Description[s] Baseline Budget 2016 2017 2018 2019 2020 SAWReimbursements 0 16,254 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $16,254 $0 $0 $0 $0 Total Expenses 1 $16,254 1 $0 I $0 I $0 I $0 Revenue and Fndin Cash Comments 2016 2017 2018 2019 2020 Ending Cash: Decrease Increase 001.000.39.508. 16,254 0 0 0 0 Ending Cash: Decrease Increase 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $16,254 $0 $0 $0 $0 16 c m E c m Q m a� 00 L L CI co 0 N M ti a� U a M c �a L 0 a� E c M E Q a� aM 00 L 3 CY r a-: c M E t v c� Q Packet Pg. 125 6.3.a EXHIBIT "F": Budget Amendments (April 2016) Budget Amendment for: First Quarter Item Description: Planning Board meetings were videotaped in 2015 by a one-time City Council budget allocation of $2,000 included in the 2015 budget. Funding for this item needs to be reauthorized as an ongoing budget expense. Department: Development Services Fund Name: GFNII2AL Division: Administration Title: Planning Board videotaping Preparer: Shane Hope Department Account Number: 62.524 Strategic Plan Task Action Item: Budget Amendment Type? I New Item For Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? I On -Going Is the Expenditure Operating or Capital? I Operating Fill In Item Description[s] Baseline Budget 2016 2017 2018 2019 2020 Dev. Services Prof Svc. 62.524.10.41.00 0 2,100 2,100 2,100 2,100 2,100 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $2,100 $2,100 $2,100 $2,100 $2,100 Total Expenses 1 $2,100 1 $2,100 1 $2,100 1 $2,100 1 $2,100 Revenue and Fndin Cash Comments 2016 2017 2018 2019 2020 Ending Cash: Decrease Increase 001.000.39.00 2,100 2,100 2,100 2,100 2,100 Ending Cash: Decrease Increase 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $2,100 $2,100 $2,100 $2,100 $2,100 17 r c m E c m Q m a� 00 L L CI co 0 N M ti a� U a M c �a L 0 a� E c M E Q a� aM 00 L 3 CY r a-: c M E t v c� Q Packet Pg. 126 6.3.a EXHIBIT "F": Budget Amendments (April 2016) Budget Amendment for: First Quarter Item Description: A member of the Planning Division staff will be on leave for an extended period of time during 2016. Given the elevated level of development activity being experienced and the significant planning and code work being done, it is important to make sure that staffing is maintained during this year. This proposal will fund additional hours of work for an existing part-time planner to provide coverage during this period. Department: Development Services Fund GENERAL Division: Planning Title: Planning Staff Back -fill Name: Preparer: Shane Hope Department Account Number: 62.558 Strategic Plan Task Action Item: Budget Amendment Type? I New Item For Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill In Item Description[s] Baseline Budget 2016 2017 2018 2019 2020 Planning Salaries 62.558.60.11.00 565,910 10,800 0 0 0 0 Planning Benefits 62.558.60.23.00 218,570 4,400 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $784,480 $15,200 $0 $0 $0 $0 Total Expenses I $799,680 I $0 I $0 I $0 I $0 Revenue and Fndin Cash Comments 2016 2017 2018 2019 2020 Ending Cash: Decrease Increase 001.000.39.508 15,200 0 0 0 0 Ending Cash: Decrease Increase 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $15,200 $0 $0 $0 $0 1M. c m E c m Q m a� 00 L L CI co 0 N M ti a� U a M c �a L 0 a� E c M E Q a� aM 00 L 3 CY r a-: c M E t v c� Q Packet Pg. 127 6.3.a EXHIBIT "F": Budget Amendments (April 2016) Budget Amendment for: First Quarter Item Description: Phase II Environmental at Marina Beach Park. Landau Associates performed some soil and water sampling testing at Marina Beach Park. This was not originally in the 2016 budget. This request is for additional authorization for the Parks administrative professional services line item. Department: Parks, Recreation & Cultural Services Fund Name: GFNII2AL Division: Parks Title: Marina Beach Park Environmental Testing Preparer: CCruz for Carrie Hite Department Account Number: 001.000.64.571.21.41.00 Strategic Plan Task Action Item: Action 3a.4 (35): Greenways and Parks Budget Amendment Type? I New Item For Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill In Item Description[s] Baseline Budget 2016 2017 2018 2019 2020 Professional Services 38,600 12,391 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $38,600 $12,391 $0 $0 $0 $0 Total Expenses 1 $50,9911 $0 I $0 I $0 1 $0 Revenue and Ending Cash Comments 2016 2017 2018 2019 2020 Ending Cash: Decrease Increase 001.000.39.508. 12,391 0 0 0 0 Ending Cash: Decrease Increase 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $12,391 $0 $0 $0 $0 19 Q Packet Pg. 128 6.3.a EXHIBIT "P: Budget Amendments (April 2016) Budget Amendment for: First Quarter Item Description: Authorization request to expend funds received in association with the Holiday Market and Bird Fest. Holiday Market. Funds received derive principally from vendor booth fees, which with an enhanced holiday market for 2016, could run up to $5000. This authorization would allow for expenditure of up to the total funds received (maximum $5000) to pay for expenses related to producing, managing and promoting the holiday market. Bird Fest. Funds received derive principally from sponsorships and donations, which could run up to $5000. This authorization would allow for expenditure of up to the total funds received (maximum $5000) to pay for expenses related to producing, managing and promoting Bird Fest. Department: Community Svcs/Eton Development Fund GENERAL Division: Economic Development (61) Title: Professional Services Name: Preparer: Patrick Doherty Department Account Number: 001.000.61.558.70.41 Strategic Plan Task Action Item: I Year round Farmer's Market - 2a.2 Budget Amendment Type? I New Item For Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? I On -Going Is the Expenditure Operating or Capital? I Operating Fill In Item Description[s] Baseline Budge 2016 2017 2018 2019 2020 Professional Services - 21,000 10,000 10,000 10,000 10,000 10,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $21,000 $10,000 $10,000 $10,000 $10,000 $10,000 Total Expenses 1 $31,000 1 $31,000 1 $31,000 1 $31,000 1 $31,000 Revenue and Ending Cash Comments 2016 2017 2018 2019 2020 Ending Cash: Decrease Increase 0 0 0 0 0 Ending Cash: Decrease Increase 0 0 0 0 0 Grants/Contributions 001.000.367.00.200.00 5,000 5,000 5,000 5,000 5,000 General Fund Subsidy 0 0 0 0 0 New Revenue 001. 000.34 7.93.000.00 5,000 5,000 5,000 5,000 5,000 Other 0 0 0 0 0 Total Revenue and Ending Cash $10,000 $10,000 $10,000 $10,000 $10,000 20 Q Packet Pg. 129 6.3.a EXHIBIT "F": Budget Amendments (April 2016) Budget Amendment for: First Quarter Item Description: The replacement of the Bandshell at the Frances Anderson Center is scheduled for 2016. $81,870 was carriedforward from 2015 and an additional budget authority was requested at that time. Another $30,000 is now requested to cover costs for demolition. This was a " by owner" item, but we just don't have the capacity to perform this work. Department: Parks, Recreation & Cultural Services Fund Name: PARKACQ/ 1WROVFIVIENT Division: Parks Title: Bands hell at Frances Anderson Preparer: CCruz for Carrie Hite Department Account Number: 125.000.64.594.75.65.00 Strategic Plan Task Action Item: Action 3a.4 (35): Greenways and Parks Budget Amendment Type? I New Item For Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill In Item Description IsI Baseline Budget 2016 2017 2018 2019 2020 Construction Projects 161,870 30,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $161,870 $30,000 $0 $0 $0 $0 Total Expenses I $191,870 I $0 I $0 I $0 I $0 Revenue and Fndin Cash Comments 2016 2017 2018 2019 2020 Ending Cash: Decrease Increase 125.000.64.508.30 30,000 0 0 0 0 Ending Cash: Decrease Increase 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 Total Revenue and Ending Cash $30,000 $0 $0 $0 $0 21 c m E c m Q m a� 00 L L CI co 0 N M ti a� U a M c �a L 0 a� E c M E Q a� aM 00 L 3 CY r a-: c a� E t v c� Q Packet Pg. 130 6.3.a EXHIBIT "F": Budget Amendments (April 2016) Budget Amendment for: First Quarter Item Description: An additional $31,933 spending allocation is needed to pay for the water connection to the spray park. Water Meter Fee $6,390, Water Connection Fee $25,248, Permit Surcharge fee $25 and Sewer Permit fee $270. This is an interfund charge that wasn't orginally identified in the project budget. Department: Parks, Recreation & Cultural Services Fund Name: PARKS CONSTRUCTION Division: Parks Title: City Park Spray & Play Preparer: CCruz for Carrie Hite Department Account Number: 132.000.64.594.76.65.00 Strategic Plan Task Action Item: Action 3a.4 (35): Greenways and Parks Budget Amendment Type? I New Item For Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill In Item Description[s] Baseline Budget 2016 2017 2018 2019 2020 132.000.64.594.76.65.00 (Construction) 160,872 31,933 0 0 0 0 132.000.64.594.76.65.91 (Constfirom otherfind) 0 (31,933) 0 0 0 0 125.000.64.594.75.65.90 Const to other and 0 31,933 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $160,872 $31,933 $0 $0 $0 $0 Total Expenses I $192,805 I $0 I $0 I $0 I $0 Revenue and Fndin Cash Comments 2016 2017 2018 2019 2020 Ending Cash: Decrease Increase 125.000.64.508.30 31,933 0 0 0 0 Ending Cash: Decrease Increase 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 Total Revenue and Ending Cash $31,933 $0 $0 $0 $0 22 Q Packet Pg. 131 6.3.a EXHIBIT "F": Budget Amendments (April 2016) Budget Amendment for: First Quarter Item Description: Construction is complete but education and enforcement are ongoing and are expected to be complete by Summer, 2016. Education and enforcement funds were part of the original Safe Routes to School Grant awarded for this project. Department: Public Works Fund Name: STREET CONSTRUCTION Division: Engineering Title: E3DC-15th St SW Walkway (Edmonds Way to 8th Ave) Preparer: Ryan Hague Department Account Number: Strategic Plan Task Action Item: 4a.3 Walkways Budget Amendment Type? I New Item For Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill In Item Description[s] Baseline Budget 2016 2017 2018 2019 2020 112.000.68.595.33.41.00 Professional Services 0 33,520 0 0 0 0 112.000.68.595.33.41.10 Interfund Services 0 10,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $43,520 $0 $0 $0 $0 Total Expenses 1 $43,520 1 $0 I $0 I $0 I $0 Revenue and Endin Cash Comments 2016 2017 2018 2019 2020 Ending Cash: Decrease Increase 0 0 0 0 0 Ending Cash: Decrease Increase 0 0 0 0 0 Grants/Contributions 112.000.334.03.600.05 43,520 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $43,520 $0 $0 $0 $0 23 r c m E c m Q m a� 00 L L CI co 0 N M ti a� U a M c �a L 0 a� E c M E Q a� aM 00 L 3 CY r a-: c M E t v c� Q Packet Pg. 132 6.3.a EXHIBIT "F": Budget Amendments (April 2016) Budget Amendment for: First Quarter Item Description: The City was successful in securing a transportation grant for the 238th St. Walkway (Hwy 99 to SR104) from the Transportation Improvement Board (TIB) in late Fall, 2015. The TIB grant agreement was approved by the City Council in early 2016. Design development is expected to begin Spring, 2016 Department: Public Works Fund Name: STREET CONSTRUCTION Division: Engineering Title: E6DA-238th St SW Walkway (Edmonds Way to Hwy 99 Preparer: Ryan Hague Department Account Number: Strategic Plan Task Action Item: 4a.3 Walkways Budget Amendment Type? I New Item For Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill In Item Description[s] Baseline Budget 2016 2017 2018 2019 2020 112.000.68.595.33.41.00 Professional Services 0 75,000 0 0 0 0 112.000.68.595.33.41.10 Interfund Services 0 15,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $90,000 $0 $0 $0 $0 Total Expenses 1 $90,000 1 $0 I $0 I $0 I $0 Revenue and Fndin Cash Comments 2016 2017 2018 2019 2020 Ending Cash: Decrease Increase 0 0 0 0 0 Ending Cash: Decrease Increase 0 0 0 0 0 Grants/Contributions TIB Fuel Tax Grant 90,000 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $90,000 $0 $0 $0 $0 24 c m E c m Q m a� 00 L L CI co 0 N M ti a� U a M c �a L 0 a� E c M E Q a� aM 00 L 3 CY r a-: c M E t v c� Q Packet Pg. 133 6.3.a EXHIBIT "F": Budget Amendments (April 2016) Budget Amendment for: First Quarter Item Description: Additional funds from the 2016 pavement preservation program are being programmed into the 236th St. Walkway project to fund an overlay of 236th within the project limits. Construction is expected to begin Summer, 2016. Department: Public Works Fund Name: STREET CONSTRUCTION Division: Engineering Title: 236th St SW Walkway (Edmonds Way to Madrona Scho Preparer: Ryan Hague Department Account Number: Strategic Plan Task Action Item: 4a.3 Walkways Budget Amendment Type? I New Item For Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill In Item Description[s] Baseline Budget 2016 2017 2018 2019 2020 112.000.68.595.33.41.00 Professional Services 74,337 80,360 0 0 0 0 112.000.68.595.33.41.10 Interfund Services 21,856 22,150 0 0 0 0 112.000.68.595.33.65.00 Construction 497,272 52,170 0 1 0 0 0 126.000.68.595.33.41.90 REST I Pro Sery to Other 0 0 0 0 0 0 126.000.68.595.33.41.19 REST I Inter and Sery to Od 0 0 0 0 0 0 126.000.68.595.33.65.90 REST I Const Pro ' to Other 0 0 0 0 0 0 Sub -Total $593,465 $154,680 $0 $0 $0 $0 Total Expenses I $748,145 I $0 I $0 I $0 I $0 Revenue and Fndin Cash Comments 2016 2017 2018 2019 2020 Ending Cash: Decrease Increase 0 0 0 0 Ending Cash: Decrease Increase 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 112.000.333.20.205.16 154,680 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $154,680 $0 $0 $0 $0 25 r c m E c m Q m a� 00 L L CI co 0 N M ti a� U a M c �a L 0 a� E c M E Q a� aM 00 L 3 CY N r a-: c M E t v c� Q Packet Pg. 134 6.3.a EXHIBIT "F": Budget Amendments (April 2016) Budget Amendment for: First Quarter Item Description: An additional site was added near the end of the design project, which requires the need of additional funding to allow for construction of the entire project. The additional funding is coming from: $75,000 from the 423 Sewer Utility Fund balance (2015 Sewer replacement project was under budget); $60,000 from the 2016 Sewer Replacement project (Estimated surplus of funds in 2016); and $41,000 from the 423 Sewer Utility Fund balance (2015 CIPP did not go to Department: Public Works Fund Name: SEWER/TREATMENT PLANT Division: Engineering Title: Citywide CIPP Sewer Rehab Preparer: Michele (Nlike) De Lilla Department Account Number: Strategic Plan Task Action Item: N/A Budget Amendment Type? I New Item For Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill In Item Description[s] Baseline Budget 2016 2017 2018 2019 2020 0 0 0 0 0 0 Professional Services 423.200.75.594.35.41.00 0 20,000 0 0 0 0 Interfund Services 423.200.75.535.35.41.10 0 0 0 0 1 0 0 Construction 423.200.75.594.35.65.00 0 156,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $176,000 $0 $0 $0 $0 Total Expenses I $176,000 I $0 I $0 I $0 I $0 Revenue and Endin Cash Comments 2016 2017 2018 2019 2020 Ending Cash: Decrease Increase 0 0 0 0 Ending Cash: Decrease Increase 423.200.75.508.30.00.00 176,000 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $176,000 $0 $0 $0 $0 26 Q Packet Pg. 135 6.3.a EXHIBIT "F": Budget Amendments (April 2016) Budget Amendment for: First Quarter Item Description: During the 2016 Budget development, staff submitted a budget request for $50,000 for the transition to a web based operations management system that will allow staff to use mobile devices to assign, track, record and retrieve information while in the field. Further research led to a decision to purchase a different software system entirely which will savesignificantly on annual software license costs in 2017 and beyond but will be $15,000 higher in 2016. The additional $15,000 will be split evenly between the four funds listed below. Department: Public Works Pond Name: Street, water, Storm & Sewer Division: Street, Storm, Water & Sewer Title: Asset Management Mobile Field Conversion Preparer: Phil Williams Department Account Number: Funds 111, 421, 422, & 423 Strategic Plan Task Action Item: Budget Amendment Type? I New Item For Council To Consider Ifpreviously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill In Item Description [s I Baseline Budget 2016 2017 2018 2019 2020 111.000.68.542.31.49.00 12,500 3,750 0 0 0 0 421.000.74.534.80.49.00 12,500 3,750 0 0 0 0 422.000.72.531.10.49.00 12,500 3,750 0 0 0 0 423.000.75.535.80.49.00 12,500 3,750 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $50,000 $15,000 $0 $0 $0 $0 Total Expenses 1 $65,000 1 $0 I $0 1 $0 $0 Revenue and Fndin Cash Comments 2016 2017 2018 2019 2020 Ending Cash: Decrease Increase Funds 111, 421, 422, 423 15,000 0 0 0 0 Ending Cash: Carr forward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue andFndin Cash $15,000 $0 $0 $0 $0 27 Q Packet Pg. 136 6.3.b Is' Quarter Budget Amendment '11C. 1009V ➢ Review Is' Quarter Budget Amendment Decision Packages ➢ Q&A Packet Pg. 137 6.3.b Is' Quarter Budget Amendment 'Ile. 1 009V ➢ 19 Decision Packages ➢ $313,200 in new revenues ➢ $165,382 are Carryforward expenditures ➢ $192,500 are for expenditures Previously Discussed by Council ➢ $597,078 are New Items for Council to Consider expenditures Packet Pg. 138 'Ile. 1 009V 6.3.b Page A Budget Amendment for: Carryforward Item :�J Item Description: In 2015, the City Council budgeted $100,000 to start the Highway 99 Subarea Plan. In 2016, Council budgeted an additional $75,000 for additional work to complete the project. While the process began in late 2015 and consultants were selected, no 2015 funds were spent. The purpose of the budget amendment is to carry forward the unexpeneded funds from 2015 ($100,000). This will be added to the $75,000 approved for 2016. Department: Development Services Fund G1NERAI. Division: Administration Title: Highway 99 Subarea Plan and Planned Action Name: Preparer: Shane Hope Department Account Number: 621 Strategic Plan Task Action Item: 1a.7,1b.6, 3a.10, 4a7, 4a.14 Budget Amendment Type? If previously discussed, date(s) of discussion What is the nature of the expenditure? Carryforward One -Time Is the Expenditure Operating or Capital? Operating Fill In Item Description [s] Baseline Budget 2016 2017 2018 2019 2020 Planning Prof Svc. 62.558.60.41.00 75,000 100,000 0 0 0 0 Sub -Total $75,000 $100,000 $0 $0 $0 $0 Total Expenses 1 $175,000 1 $0 I $0 I $0 1 $0 Revenue and Ending Cash Comments 2016 2017 2018 2019 2020 Ending Cash: Car onward 001.000.308.00 100,000 0 0 0 0 Total Revenue and Encling Cash $100,000 $0 $0 $0 $0 r as a� 00 d M C'l to 0 N M ti c m E a m E a m aM 00 to 0 N L +ry+ V c d E z U M a Packet Pg. 139 r�C. 1$y" 6.3.b Page 10 Budget Amendment for: Carryforward Item Item Description: The Council budgeted $40,000 in 2014 and another $40,000 in 2015 for the Critical Area Ordinance (CAO) Update. The purpose of this budget amendment is to carryforward the unexpended funds ($11,183.41) in order to cover 2016 consultant costs to complete the CAO update and associated work in 2016. Department: Development Services Fund Name: GENERAL Division: Planning Division Title: Critical Area Regulation Update Preparer: Kernen Lien Department Account Number: 620 Strategic Plan Task Action Item: Budget Amendment Type? Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Fill In Item Description[s] Baseline Budget 2016 2017 2018 2019 2020 Plannin Pro . Svc. 62.558.60.41.00 0 11,183 0 0 0 0 Sub -Total $0 $11,183 $0 $0 $0 $0 Total Expenses $11,183 $0 $0 $0 $0 Revenue and Ending Cash Comments 2016 2017 2018 2019 2020 Ending Cash: Car onward 001.000.308.00 1 11,183 0 0 0 0 Total Revenue and Ending Cash $11,183 $0 $0 $0 $0 a� m L c� U r co 0 N M c m E c CD E Q m a� m m r O N L r U N c m E M U 2 r r Q Packet Pg. 140 'Ile. 1 009V 6.3.b Page 11 Budget Amendment for: Carryforward Item Item Description: The Council budgeted $110,000 in professional services funds in 2015 to move forward on the Development Code Update. The purpose of this budget amendment is to carry forward the unexpended funds budgeted in 2015 ($39,199) and supplement the project budget with an additional $15,000 in unanticipated savings from professional services that occurred in 2015 (savings from the Hearings Fxaminer professional services budget, not reflected in the year-end estimates). Department: Development Services Fund GENERAL Division: Development Services Title: Development Code Rewrite Name: Preparer: Shane Hope Department Account Number: 62 Strategic Plan Task Action Item: 5a.2, 2a.5-6 Budget Amendment Type? Carryforward If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? Operating Fill In Item Description Is] Baseline Budget 2016 2017 2018 2019 2020 DSAdmin 62.524.10.41.00 Pro Services 0 54,199 0 0 0 0 Sub -Total $0 $54,199 $0 $0 $0 $0 Total apenses 1 $54,199 1 $0 I $0 I $0 I$0 Revenue and Ending Cash Comments 2016 2017 2018 2019 2020 Ending Cash: Carryforward 001.000.308.00 54,199 0 0 0 0 Total Revenue and Ending Cash $54,199 $0 $0 $0 $0 r as a� 00 L M M CY to 0 N M ti c m E c m E a m aM 00 to 0 N L +ry+ V c d E z M a Packet Pg. 141 'Ile. 1 009V 6.3.b Page Budget Amendment for: First Quarte:r::�= Item Description: This budget adjustment is for the amendment to the Public Defense Professional Services contract with the Snohomish County Public Defense Association. Additional services were required due to a change in case load requirements and to transition from previous provider. Department: Human Resources Fund Name: GENERAL Division: Human Resources Title: Public Defense Preparer: Carrie Hite Department Account Number: 001.00.39.512.52.41.00 Strategic Plan Task Action Item: Budget Amendment Type? If previously discussed, date(s) of discussion What is the nature of the expenditure? Is the Expenditure Operating or Capital? Previously Discussed By Council Feb 16 2016 One -Time Operating Fill InItem Des cri tion[sI Baseline Budget 2016 2017 2018 2019 2020 Public Defense legal services 296,080 16,500 0 0 0 0 Sub -Total $296,080 $16,500 $0 $0 $0 $0 Total Ekpenses 1 $312,580 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2016 2017 2018 2019 2020 Ending Cash: Decrease Increase 001.000.39.508. 16,500 0 0 0 0 Total Revenue and Ending Cash $16,500 $0 $0 $0 $0 as a� 00 d M M Cl N to 0 N M ti c m E c m E 0 tM 00 m 0 N L CJ c d E t z M a Packet Pg. 142 -I r. 'Ile. l $9V 6.3.b Page Budget Amendment for: First Quarter Item Description: An additional $30,000 spending allocation for Veterans Plaza was given by Council on 2/2/16. These fund are for plaza area development to include planter beds/benches and a seating area. This will be paid out of 132, but reimbursed REET. Department: Parks, Recreation & Cultural Services Fund Name: PARKS CONSTRUCTION Division: Parks Title: Veterans Plaza Preparer: CCruz for Carrie Hite Department Account Number: 132.000.64.594.76.65.00 Strategic Plan Task Action Item: Action 3a.4 (35): Greenways andParks Budget Amendment Type? Previously Discussed By Council If previously discussed, date(s) of discussion: Feb 2 2016 What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Fill hi Item Descri 'on[s] Baseline Budget 2016 2017 2018 2019 2020 132.000.64.594.76.65.00 Construction 475,000 30,000 0 0 0 0 132.000.64.594.76.65.91 (Constfirom other nd 0 (30,000) 0 0 0 0 125.000.64.594.75.65.90 Const to other,fund) 0 30,000 0 0 0 0 Sub -Total $475,000 $30,000 $0 $0 $0 $0 Total apenses $505,000 $0 $0 $0 $0 Revenue and Fndin Cash Comments 2016 2017 2018 2019 2020 Ending Cash: Decrease (Increase) 125.000.64.508.30 30,000 0 0 0 0 Total Revenue and Ending Cash $30,000 $0 $0 $0 $0 r Q Packet Pg. 143 6.3.b Page Budget Amendment for: First Quarter Item Description: In the 2016 budget $22,000 was approved to have a canopy built to cover the propane dispencer. After some thought, we would like to move the dispencer closer to the existing gas/diesel island and make the canopy larger (12'x24'x17') for better coverage. We will need $16,000 more to achieve this. Department: Public Works Fund Name: EQUIPMENT RENTAL Division: Fleet Maintenance Title: Canopy for propane dispencer Preparer: Mike Adams Department Account Number: 511.000.77.594.48.64.00 Strategic Plan Task Action Item: Budget Amendment Type? Previous ly Dis cus s ed By Council If previously discussed, date(s) of discussion: Dec 12015 What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Fill hi Item Description[s] Baseline Budget 2016 2017 2018 2019 2020 Propane dispencer canopy 52,000 16,000 0 0 0 0 Sub -Total $52,000 $16,000 $0 $0 $0 $0 Total Expenses $68,000 $0 $0 $0 $0 Revenue and Ending Cash Comments 2016 2017 2018 2019 2020 Ending Cash: Decrease Increase 511.000.77.508. 16,000 0 0 0 0 Total Revenue and Ending Cash $16,000 $0 $0 $0 $0 r Q Packet Pg. 144 'Ile. ts9v 6.3.b Page Budget Amendment for: First Quarter Item Description: Supplemental appropriation for Downtown Restroom - up to $115,000 from 2015 ending balance of REST 1 (Fund 126) plus expenditure of $15,000 from contributions from Edmonds Downtown Alliance ($10,000) and Edmonds Noon Rotary ($5,000). Council -approved $260,000 for this project as part of the 2016 Budget. With this supplemental appropriation, the total project budget will be $390,000. Department: Economic Development/Community Services Fund GENERAL Division: Economic Development Title: Downtown Restroom Name: Preparer: Patrick Doherty Department Account Number: 132.000.64.594.76.65.00 Strategic Plan Task Action Item: 3a.2 Budget Amendment Type? Previously Discussed By Council If previously discussed, date(s) of discussion: Apr 192016 What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Fill In Item Description[s] Baseline Budget 2016 2017 2018 2019 2020 132.000.64.594.76.65.00 260,000 130,000 0 0 0 1 132.000.64.594.76.65.91 Contribution om REET 0 (115,000) 0 0 0 1 126.000.68.595.33.65.90 REET contribution 0 115,000 0 0 0 I Sub -Total 1 $260,000 r $130,000 1 $0 1 $0 $0 1 $( Total apenses 1 $390,000 1 $0 1 $0 1 $0 $( Revenue and Ending Cash Comments 2016 2017 2018 2019 2020 Ending Cash: Decrease (Increase) 126.000.39.508.30.00.00 115,000 0 0 0 I Grants/Contributions 132.000.367.00.000.00 15,000 0 0 0 1 Total Revenue and Ending Cash $130,000 $0 $0 $0 $( r Q Packet Pg. 145 '11C. 1009V 6.3.b Page Budget Amendment for: First Quarter Item Description: There was an an additional $16,254 of revenues received in the department at the end of last year from the L & I SAW program which is needed for the 2016 City safety program and safety compliance. This money was received in 2015, but not spent. This money will be used for accident prevention including mandatory, necessary training programs and compliance initiatives for the City's Acccident Prevention Program that are not yet funded as well as a Safety consultant. Department: Human Resources Fund GINERAI. Division: Human Resources Title: SAW Reimbursements Name: Preparer: Mary Ann Hardie Department Account Number: 001.000.22.518.10.49.00 Strategic Plan Task Action Item: Budget Amendment Type? If previously discussed, date(s) of discussion What is the nature of the expenditure? New Item For Council To Consider One -Time Is the Expenditure Operating or Capital? Operating Fill In Item Description[s] Baseline Budget 2016 2017 2018 2019 2020 SA WReimbursements 0 16,254 0 0 0 0 Sub -Total $0 r $16,254 $0 $0 $0 $0 Total Expenses 1 $16,254 1 $0 I $0 I $0 1 $0 Revenue and Ending Cash Comments 2016 2017 2018 2019 2020 Ending Cash: Decrease Increase 001.000.39.508. 16,254 0 0 0 0 Total Revenue and Ending Cash $16,254 $0 $0 $0 $0 r as a� 00 d M M CY to 0 N M ti c m E c m E a m aM 00 to 0 N L +ry+ V M c d E M U M a in Packet Pg. 146 'Ile. 1 009V 6.3.b Pag Budget Amendment for: Fast Quarter Item Description: Planning Board meetings were videotaped in 2015 by a one-time City Council budget allocation of $2,000 included in the 2015 budget. Funding for this item needs to be reauthorized as an ongoing budget expense. Department: Development Services Fund Name: GINEItAL Division: Administration Title: Planning Board videotaping Preparer: Shane Hope Department Account Number: 62.524 Strategic Plan Task Action Item: Budget Amendment Type? NewItem For Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? On -Going Is the Expenditure Operating or Capital? Operating Fill In Item Description[s] Baseline Budget 2016 2017 2018 2019 2020 Dev. Services Prof Svc. 62.524.10.41.00 0 2,100 2,100 2,100 2,100 2,100 Sub -Total $0 $2,100 $2,100 $2,100 $2,100 $2,100 TotalExpenses $2,100 $2,100 $2,100 $2,100 $2,100 Revenue and Fh(fing Cash Comments 2016 2017 2018 2019 2020 Ending Cash: Decrease Increase 001.000.39.00 2,100 2,100 2,100 2,100 2,100 Total Revenue and Fnding Cash $2,100 $2,100 $2,100 $2,100 $2,100 a� m L U co 0 N M c m c CD E Q m a� m m r 0 N L U r N c m E M U a r Qr 11 Packet Pg. 147 r�C. 1$y" Budget Amendment for: First Quarter Item Description: A member of the Planning Division staff will be on leave for an extended period of time during 2016. Given the elevated level of development activity being experienced and the significant planning and code work being done, it is important to make sure that staffing is maintained during this year. This proposal will fund additional hours of work for an existing part-time planner to provide coverage during this period. Department: Development Services Fund GENERAL Division: Planning Title: Planning Staff Back -fill Name: Preparer: Shane Hope Department Account Number: 162.558 Strategic Plan Task Action Item: Budget Amendment Type? New Item For Council To Consider Ifpreviously discussed, date(s) of discussion: What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Fill In Item Description[s] Baseline Budget 2016 2017 2018 2019 2020 Planning Salaries 62.558.60.11.00 565,910 10,800 0 0 0 0 Planning Benefits 62.558.60.23.00 218,570 4,400 0 0 0 0 Sub -Total $784,480 1 $15,200 1 $0 1 $0 1 $0 1 $0 Total Expenses 1 $799,680 1 $0 1 $0 1 $0 $0 Revenue and Ending Cash Comments 2016 2017 2018 2019 2020 New Revenue Excess permitrevenue 15,200 0 0 0 0 Total Revenue and Ending Cash $15,200 $0 $0 $0 $0 r Q Packet Pg. 148 'Ile. 1 009V Budget Amendment for: First Quarter Item Description: Phase II Environmental at Marina Beach Park. Landau Associates performed some soil and water sampling testing at Marina Beach Park. This was not originally in the 2016 budget. This request is for additional authorization for the Parks administrative professional services line item. Department: Parks, Recreation & Cultural Services Fund Name: GENERAL Division: Parks Title: Marina Beach Park En-jronmental Testing Preparer: CCruz for Carrie Hite Department Account Number: 001.000.64.571.21.41.00 Strategic Plan Task Action Item: Action 3a.4 (35): Greenways and Parks Budget Amendment Type? New Item For Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Fill In Item Description IsI Baseline Budget 2016 2017 2018 2019 2020 Professional Services 38,600 12,391 0 0 0 0 Sub -Total $38,600 $12,391 $0 $0 $0 $0 Total Expenses 1 $50,9911 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2016 2017 2018 2019 2020 Ending Cash: Decrease Increase 001.000.39.508. 12,391 0 0 0 0 Total Revenue and Ending Cash $12,391 $0 $0 $0 $0 as a� 00 d M M Cl to 0 N M ti c m E c m E a 0 aM 00 to 0 N I- CY c d E z U M a Packet Pg. 149 '11C. 1009V Budget Amendment for: First Quarter:�M Item Description: Authorization request to expend funds received in association with the Holiday Market and BirdFest. Holiday Market. Funds received derive principally from vendor booth fees, which with an enhanced holiday market for 2016, could run up to $5000. This authorization would allow foi expenditure of up to the total funds received (maximum $5000) to pay for expenses related to producing, managing and promoting the holiday market. Bird Fest. Funds received derive principally from sponsorships and donations, which could run up to $5000. This authorization would allow for expenditure of up to the total funds received (maximum $5000) to pay for expenses related to producing, managing and promotin¢ BirdFest. Department: Community Svcs/Eton Development Fund GENERAL Division: Economic Development (61) Title: Professional Services Name: Preparer: Patrick Doherty Department Account Number: 001.000.61.558.70.41 Strategic Plan Task Action Item: Year round Farmer's Market - 2a.2 Budget Amendment Type? If previously discussed, date(s) of discussion: New Item For Council To Consider r d m L M C'l N to 0 N M ti c E c m E a m tM What is the nature of the expenditure? Is the Expenditure Operating or Capital? _ On -Going Operating Fill InItem DescrI ion[s] Baseline Budge 2016 2017 2018 2019 2020 Professional Services - 21,000 10,000 10,000 10,000 10,000 10,00( Sub -Total $21,000 $10,000 $10,000 $10,000 $10,000 $10,000 Total Expenses $31,000 $31,000 $31,000 $31,000 $31,OOa Revenue and Ending Cash Comments 2016 2017 2018 2019 2020 Grants/Contributions 001.000.367.00.200.00 5,000 5,000 5,000 5,000 5,00( New Revenue 001.000.347.93.000.00 5,000 5,000 5,000 5,000 5,00( Total Rewnue and Ending Cash $10,000 $10,000 $10,000 $10,000 $10,00a Packet Pg. 150 '11C. 1009V 6.3.b Pag Budget Amendment for: First Quarter Item Description: The replacement of the Bandshell at the Frances Anderson Center is scheduled for 2016. $81,870 was carriedforward from 2015 and an additional budget authority was requested at that time. Another $30,000 is now requested to cover costs for demolition. This was a " by owner" item, but we just don't have the capacity to perform this work. Department: Parks, Recreation & Cultural Services Fund Name: PARKACQ/ 1WROVEMEhTT Division: Parks Title: Bandshell at Frances Anderson Preparer: CCruz for Carrie Me Department Account Number: 125.000.64.594.75.65.00 Strategic Plan Task Action Item: Action 3a.4 (35): Greenways and Parks Budget Amendment Type? I New Item For Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? Capital fill In Item Description IsI Baseline Budget 2016 2017 2018 2019 2020 Construction Projects 161,870 30,000 0 0 0 0 Sub -Total $161,870 $30,000 $0 $0 $0 $0 Total EWenses 1 $191,870 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2016 2017 2018 2019 2020 Ending Cash: Decrease Increase 125.000.64.508.30 30,000 0 0 0 0 Total Revenue and &ding Cash $30,000 $0 $0 $0 $0 r as a� 00 L M C'l to 0 N M ti c m E c m E a 0 tM 00 to 0 N L Cl c d E z c� a Packet Pg. 151 '11C. 1009V 6.3.b Pag Budget Amendment for: First Quarter Item Description: An additional $31,933 spending allocation is needed to pay for the water connection to the spray park. Water Meter Fee $6,390, Water Connection Fee $25,248, Permit Surcharge fee $25 and Sewer Permit fee $270. This is an interfund charge that wasn't orginally identified in the project budget. Department: Parks, Recreation & Cultural Services Fund Name: PARKS CONSTRUCTION Division: Parks Title: City Park Spray & Play Preparer: CCruz for Carrie I1ite Department Account Number: 132.000.64.594.76.65.00 Strategic Plan Task Action Item: Action 3a.4 (35): Greenways and Parks Budget Amendment Type? New Item For Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Fill In Item Description Is] Baseline Budget 2016 2017 2018 2019 2020 132.000.64.594.76.65.00 Construction 160,872 31,933 0 0 0 0 132.000.64.594.76.65.91 (Constfrom otherfund) 0 31,933 0 0 0 0 125.000.64.594.75.65.90 Const to otherfind) 0 31,933 0 0 0 0 Sub -Total 1 $160,872 r $31,933 1 $0 I $0 I $0 1 $0 Total apenses $192,805 $o $o $0 $0 Revenue and Ending Cash Comments 2016 2017 2018 2019 2020 Ending Cash: Decrease Increase 125.000.64.508.30 31,933 0 0 0 0 Total Revenue and Ending Cash $31,933 $0 $0 $0 $0 r as a� 00 d M C'l to 0 N M ti c m E c m E a 0 aM 00 to 0 N L +ry+ V c d E z U M a Packet Pg. 152 rnc. 1$y" 6.3.b Pag Budget Amendment for: First Quarter :1 Item Description: Construction is complete but education and enforcement are ongoing and are expected to be complete by Summer, 2016. Education and enforcement funds were part of the original Safe Routes to School Grant awarded for this project. Department: Public Works Fund Name: STREET CONSTRUCTION Division: Engineering Title: E3DC-15th St SW Walkway (Edmonds Way to 8th Ave) Preparer: Ryan Plague Department Account Number: Strategic Plan Task Action Item: 4a.3 Walkways Budget Amendment Type? NewItemFor Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? Capital Fill InItem Description[s] Baseline Budget 2016 2017 2018 2019 2020 112.000.68.595.33.41.00 Professional Services 0 33,520 0 0 0 112.000.68.595.33.41.10Interf nd Services 0 10,000 0 0 0 Sub Total $0 IF 43,520 $0 $0 $0 $1 Total Expenses 1 $43,520 1 $0 I $0 I $0 1 $1 Revenue and Ending Cash Comments 2016 2017 2018 2019 2020 Grants/Contributions 112.000.3 3 4.03.600.05 43,520 0 0 0 Total Revenue and Ending Cash $43,520 $0 $0 $0 $1 r Q 17 Packet Pg. 153 'Ile. 1009V Budget Amendment for: First Quarter Item Description: The City was successful in securing a transportation grant for the 238th St. Walkway (Hwy 99 to S11104) from the Transportation Improvement Board (TIB) in late Fall, 2015. The TIB grant agreement was approved by the City Council in early 2016. Design development is expected to begin Spring, 2016 Department: Public Works Fund Name: STREET CONSTRUCTION Division: Fngineering Title: E6DA-238th St SW Walkway (Edmonds Way to Hwy 99 Preparer: Ryan Hague Department Account Number: Strategic Plan Task Action Item: 14a.3 Walkways Budget Amendment Type? New Item For Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Fill In Item Description[s] Baseline Budget 2016 2017 2018 2019 2020 112.000.68.595.33.41.00 Professional Services 0 75,000 0 0 0 0 112.000.68.595.33.41.10 Interfund Services 0 15,000 0 0 0 0 Sub -Total $0 $90,000 $0 $0 $0 $0 Total apenses I $90,000 I $0 I $0 I $0 I $0 Revenue andEmfing Cash Comments 2016 2017 2018 2019 2020 Grants/Contributions TIB Fuel Tax Grant 90,000 0 0 0 0 Total Revenue andEndin Cash $90,000 $0 $0 $0 $0 r Q 12 Packet Pg. 154 'Ile. 1009V 6.3.b Pag Budget Amendment for: First Quarter Item Description: Additional funds from the 2016 pavement preservation program are being programmed into the 236th St. Walkway project to fund an overlay of 236th within the project limits. Construction is expected to begin Summer, 2016. Department: Public Works Fund Name: STRELT CONSTRUCTION Division: Engineering Title: 236th St SW Walkway (Edmonds Way to Madrona Scho Preparer: Ryan Hague Department Account Number: Strategic Plan Task Action Item: 4a.3 Walkways Budget Amendment Type? New Item For Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Fill InItem Description[s] Baseline Budget 2016 2017 2018 2019 2020 112.000.68.595.33.41.00 Pro essional Services 74,337 80,360 0 0 0 0 112.000.68.595.33.41.10Inter and Services 21,856 22,150 0 0 0 0 112.000.68.595.33.65.00 Construction 497,272 52,170 0 0 0 0 Sub -Total $593,465 r $154,680 $o $0 $0 $o Total Expenses 1 $748,145 1 $0 I $0 1 $0 $0 Revenue and Ending Cash Comments 2016 2017 2018 2019 2020 New Revenue 112.000.333.20.205.16 154,680 0 0 0 0 Total Revenue and Ending Cash $154,680 $0 $0 $0 $0 r Q Packet Pg. 155 'Ile. 1 009V Budget Amendment for: First Quarter Item Description: An additional site was added near the end of the design project, which requires th need of additional funding to allow for construction of the entire project. The additional funding is coming from: $75,000 from the 423 Sewer Utility Fund balance (2015 Sewer replacement project was under budget); $60,000 from the 2016 Sewer Replacement project (Estimated surplus of funds in 2016); and $41,000 from the 423 Sewer Utility Fund balance (2015 CIPP did not go to construction). Department: Public Works Fund SEWER/ TREATNMII Name: PLANT Division: Engineering Title: Citywide CIPP Sewer Rehab Preparer: NVfichele (Mike) De Lilla Department Account Number: Strategic Plan Task Action Item: N/A Budget Amendment Type? New Item For Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Fill In Item Description[s] Baseline Budget 2016 2017 2018 2019 2020 Professional Services 423.200.75.594.35.41.00 0 20,000 0 0 0 Construction 423.200.75.594.35.65.00 0 156,000 0 0 0 Sub -Total $0 $176,000 $0 $0 $0 $1 Total Expenses 1 $176,000 1 $0 I $0 I $0 1 $1 Revenue and Fnding Cash Comments 2016 2017 2018 2019 2020 Ending Cash: Decrease Increase 423.200.75.508.30.00.00 176,000 0 0 0 Total Revenue and Fnding Cash $176,000 $0 $0 $0 $1 r d a� m d M C'l to 0 N M ti c m E c m E a m aM m to 0 N L +ry+ V N c d E t M a Packet Pg. 156 'Ile. 1 009V 6.3.b Pag Budget Amendment for: First Quarter Item Description: During the 2016 Budget development, staff submitted a budget request for $50,000 for the transition to a web based operations management system that will allow staff to use mobile devices to assign, track, record and retrieve information while in the field. Further research led to a decision to purchase a different software system entirely which will save significantly on annual software license costs in 2017 and beyond but will be $15,000 higher in 2016. The additional $15,000 will be split evenly between the four funds listed below. Department: Public Works Fund Name: Street, Water, StOrm & SeWe Division: Street, Storm, Water & Sewer Title: Asset Management Mobile Feld Conversion Preparer: Phil Williams Department Account Number: Funds 111, 421, 422, & 423 Strategic Plan Task Action Item: Budget Amendment Type? New Item For Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? Operating F11InItem Descri ion[s] Baseline Budget 2016 2017 2018 2019 2020 111.000.68.542.31.49.00 12,500 3,750 0 0 0 0 421.000.74.534.80.49.00 12,500 3,750 0 0 0 0 422.000.72.531.10.49.00 12,500 3,750 0 0 0 0 423.000.75.535.80.49.00 12,500 3,750 0 1 0 1 0 1 0 Sub -Total $50,000 $15,000 $0 $0 $0 $0 Total EKpenses $65,000 $0 $0 $0 $0 Rewnue and Ending Cash Comments 2016 2017 2018 2019 2020 Ending Cash: Decrease Increase Funds 111, 421, 422, 423 15,000 01 0 0 0 Total Revenue and Ending Cash $15,000 $0 1 $0 $0 $0 r d a� 00 L d M C'l to 0 N M ti c E c d E a 0 tM m to V_ 0 N L C'l N c d E z v M a Packet Pg. 157 rnC. 189M Exhibit D (Changein Fund Balance) 6.3.b Fund Number Change in Beginning Fund Balance Revenue Expense Change in Ending Fund Balance 001 165,382 10,000 237,827 (62,445) 111 - - 3,750 (3,750) 112 - 288,200 288,200 - 125 - - 91,933 (91,933) 126 - - 115,000 (115,000) 132 - 15,000 15,000 - 421 - - 3,750 (3,750) 422 - - 3,750 (3,750) 423 - - 179,750 (179,750) 511 - I - 16,000 (16,000) Total Change 165,382 1 313,200 954,960 (476,378) r Q Packet Pg. 158 6.3.b Summary, Recommendation & Questions? 'Ile. 1 009V Summary of the 1 St Quarter Budget Amendment ✓ Revenues Increased $313,200 ✓ Expenditures Increased $954,960 ✓ Change in Beginning Balance +$165,382 ✓ Ending Fund Balance Decreased $476,378 ✓ Council Questions or Comments Council Action: Move to Consent on May 3, 2016 for Approval Packet Pg. 159 -417c. 1S9\Y Exhibit A FUND NO. FUND DESCRIPTION 2016 BEGINNING FUND BALANCE REVENUE EXPENDITURES 2016 ENDING FUND BALANCE 001 GENERAL FUND 6,601,702 39,276,670 40,929,107 4,949,265 009 LEOFF-MEDICAL INS. RESERVE 538,960 278,770 279,480 538,250 011 RISK MANAGEMENT RESERVE FUND 951,820 6,660 - 958,480 012 CONTINGENCY RESERVE FUND 4,680,340 28,110 800,000 3,908,450 013 M U LTI MODAL TRANSPORTATI ON FD. 56,020 - - 56,020 014 HISTORIC PRESERVATION GI FT FUND 970 5,000 5,400 570 016 BUILDING MAINTENANCE 229,850 2,005,000 2,175,000 59,850 104 DRUG ENFORCEMENT FUND 27,530 153,000 76,030 104,500 111 STREET FUND 516,350 1,760,500 1,716,120 560,730 112 COMBINED STREETCONST/IMPROVE 242,450 8,314,697 8,327,792 229,355 117 MUNICIPAL ARTS ACQUIS. FUND 438,050 102,410 181,380 359,080 118 MEMORIAL STREETTREE 17,900 110 - 18,010 120 HOTEL/MOTEL TAX REVENUE FUND 131,670 82,150 149,650 64,170 121 EMPLOYEE PARKING PERMIT FUND 59,430 21,390 26,880 53,940 122 YOUTH SCHOLARSHIP FUND 16,000 5,550 3,000 18,550 123 TOURISM PROMOTIONAL FUND/ARTS 82,780 27,530 31,500 78,810 125 PARK ACQ/IMPROVEMENT 1,174,702 1,108,000 2,100,565 182,137 126 SPECIAL CAPITAL FUND 1,978,970 1,102,000 2,595,320 485,650 127 GIFTS CATALOG FUND 255,550 46,900 44,950 257,500 129 SPECIAL PROJECTS FUND 38,360 280 - 38,640 130 CEMETERY MAINTENANCE/IMPROV 121,770 177,260 210,370 88,660 132 PARKS CONSTRUCTION 1,286,050 2,552,240 2,775,770 1,062,520 136 PARKS TRUST FUND 151,640 630 - 152,270 137 CEMETERY MAINTENANCE TRUSTFD 882,510 19,880 - 902,390 138 SISTER CITY COMMISSION 1,510 12,010 12,500 1,020 139 TRANSPORTATION BENEFIT DISTRICT - 682,500 682,500 - 211 LID FUND CONTROL - 14,400 14,400 - 213 LID GUARANTY FUND 101,810 14,400 - 116,210 231 2012 LTGO DEBTSERVICE FUND - 677,380 677,380 - 232 2014 DEBTSERVICE FUND - 949,540 949,540 - 421 WATER 20,256,697 8,443,460 12,717,507 15,982,650 422 STORM 13,624,010 4,131,780 7,613,450 10,142,340 423 SEWER/TREATMENT PLANT 50,898,580 12,645,240 17,921,050 45,622,770 424 BOND RESERVE FUND 842,940 1,989,900 1,990,920 841,920 511 EQUIPMENT RENTAL FUND 7,099,240 1,579,570 1,971,820 6,706,990 617 FIREMEN'S PENSION FUND 196,490 64,840 59,610 201,7 Totals 113,502,651 88,279,757 107,038,991 94,743, F 6.3.b r Q acket Pg. 160 rnC. 1 Sy" Exhibit B (Revenues) FUND NO. FUND DESCRIPTION ORD. NO. 4014 12/18/2015 ORD. NO. 4019 2/19/2016 ORD. NO. April2016 2016 Amended Budget 001 General Fund $ 39,266,670 $ $ 10,000 $ 39,276,670 009 Leoff-Medical Ins. Reserve 278,770 - 278,770 011 Risk Management Reserve Fund 6,660 6,660 012 Contingency Reserve Fund 28,110 28,110 014 Historic Preservation Gift Fund 5,000 5,000 016 Building Maintenance 1,680,000 325,000 2,005,000 104 Drug Enforcement Fund 153,000 - 153,000 111 Street Fund 1,760,500 - - 1,760,500 112 Combined Street Const/Improve 5,290,850 2,735,647 288,200 8,314,697 117 Municipal Arts Acquis. Fund 102,410 - - 102,410 118 Memorial Street Tree 110 - 110 120 Hotel/Motel Tax Revenue Fund 82,150 - 82,150 121 Employee Parking Permit Fund 21,390 - - 21,390 122 Youth Scholarship Fund 5,550 - - 5,550 123 Tourism Promotional Fund/Arts 27,530 - - 27,530 125 ParkAcq/Improvement 1,108,000 - - 1,108,000 126 Special Capital Fund 1,102,000 - - 1,102,000 127 Gifts Catalog Fund 46,900 - - 46,900 129 Special Projects Fund 280 - - 280 130 Cemetery Maintenance/Improv 177,260 - - 177,260 132 Parks Construction 2,037,240 500,000 15,000 2,552,240 136 Parks Trust Fund 630 - - 630 137 Cemetery Maintenance Trust Fd 19,880 - - 19,880 138 Sister City Commission 12,010 - - 12,010 139 Transportation Benefit District 682,500 - - 682,500 211 Lid Fund Control 14,400 - - 14,400 213 Lid Guaranty Fund 14,400 - - 14,400 231 2012 LTGO Debt Service fund 677,380 - - 677,380 232 2014 Debt Service Fund 949,540 - - 949,540 421 Water 8,429,970 13,490 - 8,443,460 422 Storm 4,131,780 - - 4,131,780 423 Sewer/Treatment Plant 12,414,120 231,120 - 12,645,240 424 Bond Reserve Fund 1,989,900 - - 1,989,900 511 Equipment Rental Fund 1,579,570 - 1,579,570 617 Firemen'S Pension Fund 64,840 - - 64,840 Totals $ 84,161,300 1 $ 3,805,257 1 $ 313,200 $ 88,279.757 6.3.b Packet Pg. 161 rnC. 1 Sy" Exhibit C (Expenditures) FUND NO. FUND DESCRIPTION ORD. NO. 4014 12/18/2015 ORD. NO. 4019 2/19/2016 ORD. NO. 0 April2016 2016 Amended Budget 001 General Fund $ 39,733,780 $ 957,500 $ 237,827 $ 40,929,107 009 Leoff-Medical Ins. Reserve 279,480 - - 279,480 012 Contingency Reserve Fund 800,000 - 800,000 014 Historic Preservation Gift Fund 5,400 - - 5,400 016 Building Maintenance 1,754,000 421,000 - 2,175,000 104 Drug Enforcement Fund 76,030 - - 76,030 111 Street Fund 1,712,370 - 3,750 1,716,120 112 Combined Street Const/Improve 5,311,460 2,728,132 288,200 8,327,792 117 Municipal Arts Acquis. Fund 181,380 - - 181,380 120 Hotel/Motel Tax Revenue Fund 149,650 - - 149,650 121 Employee Parking Permit Fund 26,880 - - 26,880 122 Youth Scholarship Fund 3,000 - - 3,000 123 Tourism Promotional Fund/Arts 31,500 - - 31,500 125 ParkAcq/Improvement 1,523,650 484,982 91,933 2,100,565 126 Special Capital Fund 1,934,390 545,930 115,000 2,595,320 127 Gifts Catalog Fund 44,950 - - 44,950 130 Cemetery Maintenance/Improv 210,370 - - 210,370 132 Parks Construction 2,100,000 660,770 15,000 2,775,770 138 Sister City Commission 12,500 - - 12,500 139 Transportation Benefit District 682,500 - - 682,500 211 Lid Fund Control 14,400 - - 14,400 231 2012LTGO Debt Service Fund 677,380 - - 677,380 232 2014 Debt Service Fund 949,540 - - 949,540 421 Water 12,323,960 389,797 3,750 12,717,507 422 Storm 6,612,170 997,530 3,750 7,613,450 423 Sewer/Treatment Plant 17,172,110 569,190 179,750 17,921,050 424 Bond Reserve Fund 1,990,920 - - 1,990,920 511 Equipment Rental Fund 1,955,820 16,000 1,971,820 617 Firemen'S Pension Fund 59,610 - 1 5JEIQ- Tota I s $ 98,329,200 $ 7,754,831 1 $ 954,960 1 $ 107,03 Pac 6.3.b ;ket Pg. 162 6.4 City Council Agenda Item Meeting Date: 04/26/2016 Report on Bids for the 2016 Waterline Replacement Program (10 min.) Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History None. Staff Recommendation Place item on the consent agenda for approval at a future Council meeting, after the construction bids have been opened and a low bidder is determined. Narrative This project is part of the City's program to replace and upgrade existing waterlines at various locations around the City that are reaching the end of their useful service life, are undersized and unable to meet current requirements, or has some other existing system deficiency. The project will replace at various locations around the City approximately 4,900 linear feet of waterline piping with associated meters, and fire hydrants. The project costs are being funded by the 421 Utility Fund and the General Funds available for fire protection costs. On April 7 and April 14, 2016 the project was advertised for construction bids. Construction bids are due by 2:00 pm, April 21, 2016, which may provide an opportunity to award the project at the May 3rd Council meeting. Construction is expected to begin in June and be completed in the fall of 2016. Attachments: Vicinity Map Packet Pg. 163 6.4.a City of Edmonds Vicinity Map 2016 Waterline Replacement s n Project Site Locations: 1. 21711 St SW west of 88' Ave W 2. Easement From 520 12th Ave W, heading east to 9221 Sierra St. 3. 87th Ave W south of 202"d St SW. 4. Northstream Lane west of 9th Ave W. 5. 192"d St West east of 94th Ave W. 6. 80th Place West north of Sierra Drive, Sierra Drive Ibetween 80th Ave W and 815Y PI W and 815t Place W south of Sierra Dr. 7. 182"d Place east of 7211 Ave W. P� � r N 5 MANS f W O r C a y HWERq> 44 d _z Y II61H�i 190 Tti 5T S%%- qr F4 V' t?174114T SW S 196TH Sl SW qA K -•H' c T'; th 2 .?041 H %r •,W �C6iHS1 S4'1� 0 r p 13 ,t c x �r t 1 V R } )16i11i5 s Q r � H f { r 4t 4 '0n y 4 r `, r31,11. a1 sv� 244TH STF'IA1' -N 24411a Packet Pg. 164 6.5 City Council Agenda Item Meeting Date: 04/26/2016 Report on Bids for the 2016 Sanitarty Sewerline Replacement Program (10 min.) Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History None. Staff Recommendation Place item on the consent agenda for approval at a future Council meeting, after the construction bids have been opened and a low bidder is determined. Narrative This project is part of the City's program to replace/repair and upgrade existing sewerlines at various locations around the City that are reaching the end of their useful service life, are undersized and unable to meet current requirements, or has some other existing system deficiency. The project will replace at seven locations in the City approximately 2,000 linear feet of sewerline, associated manholes and services. In addition, the project will install approximately 750 linear feet of new stormwater piping and associated manholes. This portion of the project will construct a bypass to alleviate drainage issues downstream of 12`" Ave and Sierra Place. The project costs are being funded by the 423 and 422 Utility Funds. On April 6 and April 13, 2016 the project was advertised for construction bids. Construction bids are due by 2:00 pm, April 26, 2016, which may provide an opportunity to award the project at the May 3rd Council meeting. Construction is expected to begin in June and be completed by the beginning of fall 2016. Attachments: Vicinity Map Packet Pg. 165 6.5.a City of Edmonds Vicinity Map , Q 00 Site Locations: 1. 75th PI W near the intersection of 162nd 2. 75th PI W near the intersection of 164th 3. 76th Ave W near the intersection of Bertola Rd. 4. 88th Ave W north of the intersection of 196th St. 5. 6th Ave S and Maple St. 6. Bowdoin Way near the intersection of 92nd Ave West. 7. 12th Ave N south of the intersection with Vista Way and also Sierra Place east of Olympic Ave. lz�- pK O NvpYI%AAI O Q — �4 4n a+ • r; - r u, 5 O d +h K Y- z + I_ ¢ 2016 Sanitary and Storm Replacement Project ISOTHST S)bv r' Q 1 T } ►lie► 146TH }T SW A 01� I _- r 77 a "- 2.7GTH x 7 3 % f it, 04bs war } 4 } n � s � tsbfl'STsw r a 244TH STIW -� 1-141 Packet Pg. 166 6.6 City Council Agenda Item Meeting Date: 04/26/2016 Public Works Engineering Job Description Update & Reclassification (10 min.) Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History None. Staff Recommendation Forward the item to the consent agenda for approval at the May 3, 2016, City Council meeting. Narrative This agenda item addresses a promotion and proposal to reclassify three job descriptions within the Engineering Division. Two of the proposed job reclassifications (Senior Utilities Engineer and Stormwater Engineer) are in response to the vacancy created when Mr. Jerry Shuster accepted a position with the City of Bellevue. This change will improve the coordination and planning of capital utility projects for all three utilities, since one position will oversee this effort. In addition, the Senior Utilities Engineer position is being revised to add supervisor responsibilities and will supervise two positions. The Engineering Program Manager 2 reclassification and Engineering Technician III promotion are both opportunities for current staff to advance in their career path according to a previously established career progression plan. The Engineering Technician III promotion will provide more flexibility within the Engineering Division, since an Engineering Technician III can work on more complex projects and can independently review larger private development projects such as commercial, multi -family and short plats. The Engineering Program Manager 2 reclassification also revises the job description to eliminate capital construction job duties that are no longer appropriate for this positon. The Engineering Program Manager 2 position will supervise three employees who work together as a team to focus on the review and inspection of private development projects. Designating a supervisor for this team will provide work flow efficiency and improve communication and coordination within the group. The proposed reclassifications will also reduce the number of employees supervised by the City Engineer from 13 to 9. Refer to the organization chart, Attachment S. This is a more appropriate span of control given the technical complexity and financial workload managed by the Division. Packet Pg. 167 6.6 Senior Utilities Engineer & Stormwater Engineer (Reclassifications): In January of this year, the Stormwater Engineer position became vacant after Mr. Jerry Shuster accepted a position with the City of Bellevue. The vacancy created an opportunity to evaluate job duties and the skill set of existing staff. Based on this review, staff is recommending the following changes and reclassification of the Senior Utilities Engineer and Stormwater Engineer positions: The supervisor responsibilities and long range planning of stormwater capital improvements would be eliminated from the Stormwater Engineer job description. The salary range would drop from 14 to 13. Shift the long range planning and programming of Stormwater capital improvements from the Stormwater Engineer position to the Senior Utilities Engineer positon. Prior to the vacancy, the planning and programming of capital improvements for utility projects was split between the Senior Utilities Engineer and the Stormwater Engineer. The Senior Utilities Engineer was responsible for water and sewer improvements and the Stormwater Engineer managed stormwater improvements. The coordination, planning and programming of all three utilities could be simplified and improved by moving this responsibility under the Senior Utilities Engineer position. Add supervisor duties to the Senior Utilities Engineer position and increase the salary range from 14 to 16. The Senior Utilities Engineer would supervise two employees, the Stormwater Engineer and the Stormwater Technician positions. Engineering Technician III Promotion: The City previously established three career progression positions for the Engineering Technician and Engineering Program Manager positions. One of the main goals of the career progression plan is to provide a career path for employees to gain increasing experience over time and become more productive and efficient in the service they provide. The progression plan helps to retain employees, expand the employee's qualifications and experience and provide flexibility to distribute private development reviews and inspections between multiple staff. To be eligible for promotion in the Engineering Technician series, an employee must complete the experience requirements in a qualifications checklist. A qualifications checklist is used to promote an Engineering Technician I to Engineering Technician II and an Engineering Technician II to Engineering Technician III. The employee must also receive an overall employee rating of "Commendable" on their performance evaluation. The Engineering Division currently has an employee who is an Engineering Technician II that has successfully completed the qualifications checklist and is now eligible for promotion. The employee, Ms. Jennifer Lambert, is responsible for completing reviews and inspections on private residential and minor commercial projects. She also reviews and approves right of way permits for utility improvements proposed by Puget Sound Energy, Snohomish County PUD, Comcast, Frontier and other utility providers. Packet Pg. 168 6.6 Staff is recommending the addition of an Engineering Technician III position to the 2016 budget to provide a promotion opportunity for Ms. Lambert. Once the Engineering Technician III position is filled, one of the two existing Engineering Technician II positions would be eliminated from the budget. Engineering Program Manager (Reclassification): A similar career progression is in place for the Engineering Program Manager series with an Engineering Program Manager 1, 2 and 3. The Engineering Program Manager is responsible for managing the private development reviews and inspections for the Division. The position also provides guidance to the Engineering Technicians who work on private development projects. Staff is recommending the reclassification of the Engineering Program Manager 1 to the Engineering Program Manager 2 position. The Engineering Program Manager 1 position is currently held by Ms. Jeanie McConnell, who has been employed with the City of Edmonds since 1994 and was hired into the Engineering Program Manager 1 position in 2007. The reclassification will increase Ms. McConnell's job duties by adding supervisor responsibilities and managing three engineering employees who work on private development reviews and inspections. In addition to the reclassification, staff is recommending the job description be updated and revised to reflect the job duties this position will be performing. The previous Engineering Program Manager 2 job description was created in 2001 and included job duties related to capital construction that is no longer required or appropriate for this position. The revised job descriptions for each position are attached for reference. Budget Impacts: The proposed reclassifications and promotion will result in an estimated decrease of approximately ($38,000) to salaries and benefits in 2016 due to the salary savings from the Stormwater Engineer vacancy. A four year estimate, from 2017 to 2020, shows an annual increase in salaries and benefits that ranges from $12,600 to $30,000. The calculations are based in today's dollars and extend to when all positions would be at the top step in the salary range. The Utility Funds will pay for approximately 55% of the increase and the remaining amount will be largely offset by permit revenue with some contribution by the General Fund. Refer to Attachment 4 Attachments: Attachment 1- Engineering Program Manager Job Description Attachment 2 - Senior Utilities Engineer Job Description Attachment 3 - Stormwater Engineer Job Description Attachment 4 - Salary Table Attachment 5 - Engineering Organizational Chart Packet Pg. 169 6.6.a City of EDMONDS Washington ENGINEERING PROGRAM MANAGER 2 ' Formatted: Heading 3, Left, Space Aft Department: Public Works - Engineering Pay Grade: NR-12 Bargaining Unit: Non -Represented FLSA Status: Exempt Revised Date: November 201 April 2016 Reports To: City Engineer POSITION PURPOSE: Under administrative direction, manages private development and inspection responsibilities for the Engineering Division; manages staff including training and evaluation of assigned personnel; serves as the liaison between City staff, the general public, engineering consultants and other land development professionals to provide information regarding City codes and standards and permit requirements; reviews processes and inspection requirements; performs plan reviews and field inspections on private development projects to ensure code and permit compliance; reviews and recommends updates City codes, standards, policies and procedures as needed and to provide efficiency in the development process. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position -specific duties. Private Development Services • Manages the Engineering Division responsibilities for private development reviews and inspections; coordinates and maintains an orderly review process for land development proposals submitted to the City and ensures compliance with the ECDC. • Supervises, coaches, trains and motivates staff and coordinates and/or provides staff training. • Manages the employment and hiring process and employee relations for assigned area. • Manages the workflow and prioritization of assigned projects, ,..hen necessary pre..iron adyine and nounspi to staff • Develops or assists with developmental work plans for staff and makes recommendations and/or implements corrective actions, discipline and termination procedures as appropriate/necessary or as directed. • Prepares and maintains a variety of records and�,�, ews related to assigned activities. • Reviews and makes recommendations to City codes or policy changes as appropriate and based on experience with daily operations and planning. • Develops, documents and publicizes Engineering Division processes and procedures; establishes documents; publicizes City design and construction standards. • Determines engineering requirements for subdivisions, commercial, multi -family and single family private development projects. • Reviews plats and designs for streets and utilities to be installed. • Reviews and approves permits for commercial, multi -family, single family and other private development projects for code compliance. • Conducts preconstruction conferences and explains permit conditions to applicants. • Reviews final subdivision records, verifying accuracy of legal descriptions and maps for conformance to ECDC and coordinates reviews with other divisions. Engineering Program Manager 2 April 2016NAvP" ~ 2012^' otf N pt N c c W U) Y L 0 7 3 a Packet Pg. 170 6.6.a JOB DESCRIPTION Engineering Program Manager 2 • Calculates permit fees including performance bond amount and inspection fees;, prepares Engineering requirements for development. and submits to the City ERgiR88F for autheFized sigRa ,,.e • Conducts reviews and inspections and approves construction of subdivisions, commercial and multi- family building projects; provides guidance, training and oversight for other staff members on development reviews and inspection. • Monitors assigned staff performance and implements corrective action as appropriate. • Serves as liaison between City staff, the public, engineering consultants and other land development professionals. • Responds to engineering questions and provides information regarding engineering permits and land development to the public. • Communicates with internal and external contacts regarding project management, project coordination and general inquiries. • Attends hearings on subdivision and land developments and presents project requirements. • Provides information to public regarding permits and related engineering questions. •_Prepares and presents materials for City Council, Hearing Examiner, Planning Commission, Architectural Design Board and public meetings; prepares and maintains a variety of files, records and reports related to assigned activities. • Performs website design and maintenance for the Public Works Department and prepares and maintains a variety of files, records and reports related to assigned activities. Engineering Program Manager 2 April 2016November 2812 Packet Pg. 171 6.6.a JOB DESCRIPTION Engineering Program Manager 2 Required Knowledge of: • Civil engineering principles, practices and standards. • City standards, codes, regulations, local, state and federal laws including the Edmonds Community Development Code. • Review, inspection and approval processes and procedures related to subdivisions and commercial, multi -family and single family private developments. • WSDOT and APWA specifications and procedures. • Building, eleGtrinnl and plumbing , Gd4s ^Construction methods, materials, processes and procedures. • Field inspection practices, including surveying and material testing. • Property owners' rights and privileges. • Laws, regulations, ordinances and codes related to assigned activities. • Health and safety regulations. • Technical aspects of field of specialty. • Interpersonal skills using tact, patience and courtesy. • Structure, organization and interrelationships of city departments, agencies and related governmental agencies and offices affecting assigned functions. • Effective oral and written communication principles and practices to include public relations and public speaking. • Research methods and report preparation and presentation. • Modern office procedures, methods, and equipment including computers and computer applications such as: word processing, spreadsheets, and statistical databases. • English usage, spelling, grammar and punctuation. • Principles of business letter writing. • Oversight, technical review and advisement techniques, lead work principles, methods and techniques. Required Skill in: • Planning, designing, directing, coordinating and implementing construction of public facilities primarily related to streets and utilities. Providing project oversight for the develepment, bidding and GenstrUGtien management of City prejeGt-_. • Performing engineering and land survey calculations. • Reading, interpreting and understanding specifications, drawings and field surveys. • Reviewing and editing project plans and specifications. • Planning workload and prioritizing and scheduling work. • Representing the City effectively at public meetings and work with the public. • Interpreting, applying and explaining rules, regulations, policies and procedures. • Utilizing personal computer software programs and other relevant software affecting assigned work and in compiling and preparing spreadsheets. • Establishing and maintaining effective working relationships with staff, management, vendors, outside agencies, community groups and the general public. • Applying program/projeGt management techniques and prinG nlnc • Directing the maintenance of a variety of reports and files; preparing, maintaining and reviewing narratives and statistical reports. Engineering Program Manager 2 April 2016November —2812 Packet Pg. 172 6.6.a JOB DESCRIPTION Engineering Program Manager 2 • Determining or assisting with project budgets, resources and timelines to complete projects from conceptualization to finish. • Communicating effectively verbally and in writing, including public relations and public speaking. • Oversight, trainingand t8Ghn Gal review of ether's tasks • Supervising, leading, coaching and using best management practices to improve staff performance; delegating tasks and workload assignments. MINIMUM QUALIFICATIONS: Education and Experience: Bachelor's Degree in Civil Engineering, Construction Management or related field and four years of municipal engineering experience including review, inspection and approval of subdivisions and commercial, multi -family and single family private developments or ,--qRd—management and design evefsight of capital construction projects a.Rd G.fraGtr that in .Iud s eversigmf f .Bann, GGI;eduler Rd GE46; OR an equivalent combination of education, training and experience. Required Licenses or Certifications: Valid State of Washington Driver's License. Must be able to successfully complete and pass a background check. WORKING CONDITIONS: Environment: • Indoor and outdoor work environment. • Driving a vehicle to conduct work. Physical Abilities: • Hearing, speaking or otherwise communicating to exchange information in person or on the telephone. • Operating a computer keyboard and drafting materials. • Reading and understanding a variety of materials. • Sitting, standing or otherwise remaining in a stationary position for extended periods of time. • Ascending/descending from ladders and working from heights or depths. • Bending at the waist, kneeling or crouching reaching above shoulders and horizontally or otherwise positioning oneself to accomplish tasks. • Lifting/carrying or otherwise moving or transporting moderately heavy objects up to 40 lbs. • Ability to wear appropriate personal protective equipment based on required City Policy. Hazards: • Contact with angry and/or dissatisfied customers. • Working in and around moving traffic. • Occasional exposure to dangerous machinery. • Occasional extreme weather conditions. • Potential physical harm and hazardous chemicals when working in the field, conducting inspections and working around construction equipment and worksites. Incumbent Signature: Department Head: Engineering Program Manager 2 Date: Date: April 2016November '^" Packet Pg. 173 6.6.b City of EDMONDS Washington SENIOR UTILITIES ENGINEER Department: Public Works - Engineering Pay Grade: NR-16 Bargaining Unit: Non Represented FLSA Status: Exempt Revised Date: NlgyP^ or 201?April 2016 Reports To: City Engineer POSITION PURPOSE: Under administrative direction, plans and manages the City's engineering programs for water, stormwater and sewer utilities; develops and manages water, sewer and storm drainage capital projects; plans, develops and prepares design drawings, specifications and cost estimates; designs contract drawings to ensure quality and cost effective construction; manages consultant and contractor contracts; performs reviews and inspections of utilities on private development projects and performs oversight and technical review on design drawings and specifications prepared by other City staff. I*1y4.111I/_11111111111HO[•]►6y_1.b70*11:19RR]I-1111111111=631 The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position -specific duties. • Manages the City's engineering programs for water, stormwater and sewer utilities engineering programs; prepares technical studies and performs hydraulic analysis to size new systems with appropriate capacity. • Performs oversight and technical supervision of utilityies engineering/design work performed by other staff members; reviews, approves, stamps and signs utilityies engineering/design drawings prepared by other staff members. • Prepares and implements new City code, standards and specifications for utility improvement and conducts plan reviews and inspections on utility improvements for private development applications. • Prepares the annual water, stormwater and sewer capital improvement programs and updates the water and sewer elements of the Comprehensive Plan. • Manages assigned capital improvement projects and independently plans, develops and prepares water, sewer and storm drainage utility design drawings, contract specifications and cost estimates. • Uses AutoCAD and related engineering and graphics software to prepare detailed design drawings. • Coordinates project improvements with City Departments, private utilities, other public agencies and citizens; prepares and secures necessary easements for project construction. • Manages the advertisement, bid and award of water, sewer and storm drainage capital improvement projects; prepares advertisement notice and responses to bidder questions. • Reviews and analyzes bid documents for compliance with City, state and federal requirements; prepares award recommendation for City Council; oversees the execution and processing of construction contract documents. • Performs the construction management of assigned projects; implements the contract and maintains a project filing system. • Follows related City, state and federal standards, policies, guidelines and laws; processes, reviews and approves contractor submittals; processes, reviews and responds to requests for information. • Performs field inspection and documentation of construction activities; prepares and calculates progress pay estimates and negotiates and prepares change orders and field change directives. Senior Utilities Engineer April 20164G p4ber- " Style Definition: List Bullet 2: Font: Indent: Left: 0.25" 06 m Q. d, c- 0 •L U fn N 0 0 c �L d d c c W fn Y L 0 d N ti Packet Pg. 174 6.6.b JOB DESCRIPTION Senior Utilities Engineer • Prepares daily inspection reports; calculates and prepares field notes records of contractor quantities and materials installed in the field; takes and files daily photos of assigned projects and monitors contractor operations and traffic control to ensure a safe work area. • Responds promptly to public questions and concerns; attends, runs or coordinates associated meetings and interacts with other public agencies; manages and tracks the close-out phase of construction contracts and the documentation required for final project approval. • Prepares and manages consultant contracts; develops and prepares Request for Qualifications (RFQ's). • Reviews and evaluates statement of qualifications; reviews and approves fee sheets, scopes, schedules and invoices; reviews and checks consultant drawings, specifications and estimates for accuracy and quality; monitors consultant progress and invoices to approved schedules. • Develops, prepares and monitors project budget; reviews and tracks project expenditures; prepares reports on cost overruns or budget amendments; prepares City, state and federal documents for administration of grants and loans and proposes alternate construction methods or materials to reduce project costs. • Assists with the development and issuance of utility revenue bonds to fund capital improvement projects. •_Prepares City Council agenda packets; attends City Council meetings and public hearings; makes presentations and responds to questions on issues as needed. • Manages, coordinates and reviews the work of assigned staff. • Assigns work activities; coordinates schedules, project and programs; provides constructive feedback; reviews and evaluates work and makes effective suggestions and recommendations. • Supervises, coaches, trains and motivates staff and coordinates and/or provides staff training. • Manages the employment and hiring process and employee relations for assigned area. • Manages the workflow and prioritization of assigned projects. • Develops or assists with developmental work plans for staff and makes recommendations and/or implements corrective actions including discipline and termination procedures as appropriate/necessary or as directed. Required Knowledge of: • Design and construction principles. • Construction field measurement and inspection methods and procedures. • City and industry (water, sewer and storm drainage) standard codes and regulations as well as local, state and federal laws relating to assigned work. • Surveying principles and use of survey equipment. • Engineering mathematics, standards, practices and principles. • Engineering calculators and modeling programs. • Drafting practices and standards, including operating AutoCAD to develop project drawings. • Technical aspects of field of specialty. • Interpersonal skills using tact, patience and courtesy. • Structure, organization and inter -relationships of city departments, agencies, and related governmental agencies and offices affecting assigned functions. • Effective oral and written communication principles and practices to include public relations and public speaking. • Program/project management techniques and principles. • Research methods and report preparation and presentation. • Modern office procedures, methods, and equipment including computers and computer applications such as: word processing, spreadsheets, and statistical databases. • English usage, spelling, grammar and punctuation. • Principles of business letter writing. Senior Utilities Engineer April 2016niPyAFnbAF 2012 Packet Pg. 175 6.6.b JOB DESCRIPTION Senior Utilities Engineer • Principles and practices of governmental budget preparation and administration related to capital projects budgets. • Supervisory and training principles, methods, best management practices and techniques. Required Skill in: • Planning, developing and prepares design drawings and specifications for water, sewer and storm' Formatted: Indent: Left: 0" drainage utilities projects. • Managing projects, resources, schedules and timelines. • Performing topographic and construction surveys. • Reading and understanding engineering drawings. • Understanding codes and specifications. • Prioritizing and scheduling work. • Representing the City effectively at public meetings and working with the public. • Interpreting, applying and explaining rules, regulations, policies and procedures. • Utilizing personal computer software programs and other relevant software affecting assigned work and in compiling and preparing spreadsheets including AutoCAD to develop project drawings. • Establishing and maintaining effective working relationships with staff, management, vendors, outside agencies, community groups and the general public. • Analyzing situations accurately and adopting an effective course of action. • Applying program/project management techniques and principles. • Directing the maintenance of a variety of reports and files; preparing, maintaining and reviewing narratives and statistical reports. • Determining project budgets, resources and timelines to complete projects from conceptualization to finish. • Communicating effectively verbally and in writing including public relations and public speaking. • Supe .i..iRg -RRd fnr-.h Rinnl rRviewing of other's }asks • Supervising, leading, coaching and using best management practices to improve staff performance: • - Formatted: List Bullet 2, Space After: delegating tasks and workload assignments. ' Formatted: List Bullet 2, Indent: Left: MINIMUM QUALIFICATIONS: Space After: 0 pt Education and Experience: Bachelor's Degree in Civil Engineering or related field and four years of public works or construction related experience that includes project management experience in designing, managing or inspecting the construction of utilities projects; OR an equivalent combination of education, training and experience. Required Licenses or Certifications: Valid State of Washington Driver's License. Washington State Professional Civil Engineer (PE) license. Must be able to successfully complete and pass a background check. WORKING CONDITIONS: Environment: • Indoor and outdoor work environment. • Driving a vehicle to conduct work. Senior Utilities Engineer April 20161SIevernber 'n" Packet Pg. 176 6.6.b JOB DESCRIPTION Senior Utilities Engineer Physical Abilities: • Hearing, speaking or otherwise communicating to exchange information in person or on the telephone. • Operating a computer keyboard and drafting materials. • Reading and understanding a variety of materials. • Sitting, standing or otherwise remaining in a stationary position for extended periods of time. • Ascending/descending from ladders and working from heights or depths. • Bending at the waist, kneeling or crouching reaching above shoulders and horizontally or otherwise positioning oneself to accomplish tasks. • Lifting/carrying or otherwise moving or transporting moderately heavy objects up to 40 lbs. • Ability to wear appropriate personal protective equipment based on required City Policy. Hazards: • Contact with angry and/or dissatisfied customers. • Occasional exposure to dangerous machinery. • Occasional extreme weather conditions. • Potential physical harm and hazardous chemicals when working in the field, conducting inspections and working around construction equipment and worksites. Incumbent Signature: Date: Department Head: Date: Senior Utilities Engineer April 2016Nevernber 20" Packet Pg. 177 6.6.b JOB DESCRIPTION Senior Utilities Engineer Senior Utilities Engineer April 2016Ne rnber'^" Packet Pg. 178 6.6.c City of EDMONDS Washington STORMWATER ENGINEER Department: Public Works - Engineering Pay Grade: NR-13 Bargaining Unit: Non- Represented FLSA Status: Exempt Revised Date: November 204-2 ril 2016 Reports To: Senior Utilities Engineer POSITION PURPOSE: Under administrative direction, manages stormwater engineering and compliance program; prepares City stormwater code, standards and reports; prepares stormwater compliance reviews on private development projects and capital improvements projects; plats, develops and implements the stormwater capital improvement plan; manages assigned capital improvement projects and contracts; prepares stormwater design drawings, specifications and cost estimates; provides technical recommendations to stormwater maintenance personnel; and updates the Storm and Surface Water element of the City's Comprehensive Plan. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position -specific duties. • Manages the City's stormwater engineering program; coordinates and oversees the City's compliance with the Western Washington Phase II Municipal Stormwater Permit (Phase II NPDES permit). • Prepares the City's annual report on the Phase II NPDES permit to the Department of Ecology and coordinates and conducts public education and outreach activities. • Prepares and implements the City's stormwater code for private development and permit applications; performs stormwater development review on larger sites and manages the inspection program to ensure all private stormwater facilities are properly maintained and operate as designed. • Directs the implementation of the entire program for controlling runoff for new development and redevelopment; applies all applicable City code and regulations to development submittals; performs development review of the more complex and larger sites for compliance; manages the inspection program to ensure all private stormwater facilities are properly maintained and operate as designed. • Manages basin plans and other documentation to identify and define priorities for repair and replacement of surface water infrastructure. • Manages coordinates and reviews the work of assignors staff • SupervisGS, GeaGhes, trains and metivates staff and GOOrdiRates and/Gr provides staff traiRiRg. reviews and evaluates work and makes effective suggestions and recommendations. Manages the workflow and prioritization of assigned projects and takes appropriate corrective action when nyi.ding a.dVir.e anrs r. el to staff • Develops or assists with developmental work plans for staff and makes recornmendations an or as d0rer.ted Stormwater Engineer AML2016NGfPacket Pg. 179 6.6.c JOB DESCRIPTION Stormwater Engineer • Develops and implo,,,othe Stormwater Capital Improvement Program plan to address flooding, water quality and aquatic habitat concerns throughout the City; performs hydraulic analysis and determines size of new systems to meet design flow requirements; performs field inspections of hydraulic and hydrology related work and develops and updates the City's stormwater standards, code and standard details including; project objects, cost estimates and Council briefings. • Manages assigned capital improvement projects; plans, develops and prepares stormwater design drawings, contract specifications and cost estimates. • Uses AutoCAD and related engineering and graphics software to prepare detailed design drawings. • Coordinates project improvements with City Departments, private utilities other public agencies and citizens. • Prepares and secures necessary easements for project construction. • Manages the advertisement, bid and award of stormwater capital improvement projects; prepares advertisement notices and responses to bidder questions; reviews and analyzes bid documents for compliance with city, state and federal requirements; prepares award recommendations for City Council and oversees the execution and processing of construction contract documents. • Performs the construction management of assigned stormwater projects; implements the contract and maintains project filing system. • Follows related city, state and federal standards, policies, guidelines, laws and processes. • Reviews and approves contractor submittals and reviews and responds to requests for information. • Performs field inspection and prepares daily inspection reports; calculates and prepares field note records of contractor quantities and materials installed in the field; takes and files daily photos of assigned projects and monitors contractor operations and traffic control to ensure a safe work area. • Prepares and calculates progress pay estimates for Contractor payments. • Negotiates and prepares change orders and field change directives. • Manages and tracks the close-out phase of construction contracts and the documentation required for final project approval. • Attends, runs or coordinates associated meetings and; interacts with other public agencies, • Prepares and manages consultant contracts; develops and prepares Request for Qualifications (RFQ's) and reviews and evaluates statement of qualifications. • Reviews and approves fee sheets, scopes, schedules and invoices; reviews and checks consultant drawings, specifications and estimates for accuracy and quality; monitors consultant progress and invoices to approved schedules; • Develops, prepares and monitors project budget; reviews and tracks project expenditures and prepares reports on cost overruns or budget amendments. • Prepares City, state and federal documents for administration of grants and loans. • Prepares City Council agenda packets for stormwater issues; attends City Council meetings and public hearings; makes presentations and responds to questions on issues as needed and responds to public concerns and complaints regarding stormwater management issues. Required Knowledge of: • Engineering principles related to stormwater collection, conveyance, best management practices cost estimating and construction. • Environmental regulations related to stormwater management, wetlands, fisheries and aquatic systems. • Hydrologic and hydraulic analysis. • -&Stormwater computer software applications and computer aided design. • City's Storm Water Management Ordinance and the Washington State Storm Water Management Manual. • Federal, state and local laws and regulations regarding drainage systems. • Technical aspects of field of speci-alty. • Interpersonal skills using tact, patience and courtesy. • Structure, organization and inter -relationships of city departments, agencies and related governmental agencies and offices affecting assigned functions. Stormwater Engineer Neaemb Packet Pg. 180 6.6.c JOB DESCRIPTION Stormwater Engineer • Effective oral and written communication principles and practices to include public relations and public speaking. • Program/project management techniques and principles. • Research methods and report preparation and presentation. • Modern office procedures, methods, and equipment including computers and computer applications such as: word processing, spreadsheets, and statistical databases. • English usage, spelling, grammar and punctuation. • Principles of business letter writing. • Principles and practices of governmental budget preparation and administration. Required Skill in: • Performing technical studies, designs and field inspections of hydraulic and hydrology -related work. • Performing hydraulic analysis of storm systems. • Interpretation of laws and regulations related to stormwater quality and quality and their effects on the environment. • Developing long term plans based on analysis developed. • Prioritizing projects based on cost and social benefit analysis. • Reviewing a variety of plans and providing guidance on deficiencies. • Represent the City effectively at public meetings and work with the public. • Meeting schedules and timelines. • Interpreting, applying and explaining rules, regulations, policies and procedures. • Utilizing personal computer software programs and other relevant software affecting assigned work and in compiling and preparing spreadsheets. • Establishing and maintaining effective working relationships with staff, management, vendors, outside agencies, community groups and the general public. • Analyzing situations accurately and adopting an effective course of action. • Applying program/project management techniques and principles. • Directing the maintenance of a variety of reports and files; preparing, maintaining and reviewing narrative and statistical reports. • Communicating effectively verbally and in writing including public relations and public speaking. '' delegating tacks anworkload assignments rl MINIMUM QUALIFICATIONS: Education and Experience: Bachelor's Degree in Civil Engineering, Environmental Engineering or related field and four years of municipal engineering experience; preferably in stormwater design and environmental permitting in a public sector environment; OR an equivalent combination of education, training and experience. Required Licenses or Certifications: Valid State of Washington Driver's License. Current Washington State Professional Civil Engineer (PE) license. Must be able to successfully complete and pass a background check. WORKING CONDITIONS: Stormwater Engineer Nevemb Packet Pg. 181 6.6.c JOB DESCRIPTION Stormwater Engineer Environment: • Indoor and outdoor work environment. • Driving a vehicle to conduct work. Physical Abilities: • Hearing, speaking or otherwise communicating to exchange information in person or on the telephone • Operating a computer keyboard and drafting materials. • Reading and understanding a variety of materials. • Sitting, standing or otherwise remaining in a stationary position for extended periods of time. • Ascending/descending from ladders and working from heights or depths. • Bending at the waist, kneeling or crouching reaching above shoulders and horizontally or otherwise positioning oneself to accomplish tasks. • Lifting/carrying or otherwise moving or transporting moderately heavy objects up to 40 lbs. • Ability to wear appropriate personal protective equipment based on required City Policy. Hazards: • Contact with angry and/or dissatisfied customers. • Occasional exposure to dangerous machinery. • Occasional extreme weather conditions. • Potential physical harm and hazardous chemicals when working in the field, conducting inspections and working around construction equipment and worksites. Incumbent Signature: Department Head: Date: Date: Stormwater Engineer Neaemb Packet Pg. 182 n X CD rt (Q CO W Estimated Salary/Benefits Position 2016 2017 2018 2019 2020 Senior Utilities Engineer $4,354 $13,386 $13,386 $13,386 $13,386 Stormwater Engineer ($50,725) ($23,155) ($17,782) ($12,141) ($6,218) Engineering Prgm Mgr 2 $3,582 $11,014 $11,014 $11,014 $11,014 Engineering Tech 3 $4,449 $11,351 $11,351 $11,351 $11,351 ($38,340) $12,596 $17,969 $23,610 $29,533 Attachment: Attachment 4 - Salary Table (1172 : Public Works Engineering Job Description Update & Reclassification) Q 6.6.e EXISTING Administrative Assistant Engineering Program Manager RECOMMENDED Administrative Assistant Engineering Technician (3) Engineering Program Manager Engineering Technician (3) City Engineer Traffic Engineer Traffic Engineer Senior Utility Engineer City Engineer Stormwater Engineer Senior Utility Engineer Stormwater Engineer Stormwater Technician Capital Project Manager (4) Stormwater Technician Y L 0 ci Capital Senior a Project Construction N ti Manager Inspector (4) 1 Senior Construction Inspector Packet Pg. 184 6.7 City Council Agenda Item Meeting Date: 04/26/2016 Development Activities Update (20 min.) Staff Lead: Shane Hope Department: Development Services Preparer: Diane Cunningham Background/History After a recessionary period of 4-5 years, development activities in Edmonds began rebounding in 2013. Staff Recommendation Consider information and ask any questions. Narrative A presentation (attached) will be shown on April 26 to highlight various development activities. Key facts include: The number of building permits was at an all-time high in 2015. The number of building permits handled per Development Services employee was about 75 in 2006 and about 105 in 2015. The City receives most of its solar panel permits online. In addition, graphics of various development projects, along with key data about the projects, will be presented. Attachments: DevelopmentServicesReview_March2016_CC Packet Pg. 185 6.7.a I .ne 1 s9., CITY OF EDMONDS development services ,brojects & activities I 0 N t U fC 2 d F_ d y _ -- — - C SEEM■ w ■ IL A 4 o1, Packet Pg. 186 6.7.a OVERVIEW Q Packet Pg. 187 Staff Teamwork tour day � — building co��unity — behind the scenes ,e i Packii"- Development Review Committee Meetings Staff attends regular meetings : h developers and residents to _ p e ... site specific information on pr " �'00-- being plan Many of these meet- Packet - - , - �d at no cost to Me applicant. Development Services Permit History $2,000,000 T--------------------------------------------------------------------------------------------------------------------- $1,800,000+----------------------------------------------------------------------------------------------------------------- f-- $1,600,000+-----------------------------------------------------------------------------_------_-------------------- /---"----- $1,400,000+-----------------------------------------------------------------------YE - f - f - f\--------------j----------- $1,200,000--------------------------------------------- --- ---- --------------- ---- - --- - - - ---------------- $1,000,000---------------------------------- -- ---------------- $800,000 -- -------------------------------------------------- $600,000 ----------------------------------------------------- - - - -- -- - - - - -- -- - - - $400,000 ---------------------------------------------- -- - - - - -- -- - - - - -- -- - - - - - $200,000---------------- -- -- -- -- �- - - $0 Ln w I- W m O r-1 N M 't Ln w r- w M O N M zt Ln w I- w M O —1 N M 00 00 00 00 00 01 01 Ol 41 01 Q1 01 01 01 M O O O O O O O O O O —1 r-1 r-I ri Ql Ol Ol Ql Ol Ol Ql 61 Ql Ol Ol Ql Ol Ol M O O O O O O O O O O O O O c-I c-I c-I c-I -1 r-I -1 r-I r-I r-1 r-I 1-1 1-1 c-I 1-1 N N N N CV N N N N N N N N Total Devel Svc Revenue # Building Permits M B u i New Single Family Duplex Apartment/Condo Commercial Mixed Use (Office/condo) Additions / Alterations Single Family Apartment / Condo Commercial Other Mechanical / Plumbing Demolition Miscellaneous [ding Permits reviewed by building planning and engineering 46 53 $15,851,630 7 0 $2,482,493 0 1(4 units) $0 5 0 $36,707,117 1 (43 units) N $7,232,284 95 132 $4,154, 515 16 21 $204,660 69 59 $5,422,501 245/353 318/368 $18,977 19 15 $0 440 592 $2,081,988 6.7.a U U I to 2015 Valuation= o N V L $19,078,711 I $0 CD W $708,649 a $0 $0 = CD E Q. 0 $7,736,525 $1,068,935 a0'D $8,952,038 c E U 2 $2,500 a $0 Packet Pg. 191 Design Review - Staff Design Review - ADB CUP - Staff CUP - Hearing Examiner Lot Line Adjustment Short Plat Subdivision PRD Rezone Shoreline Permit Variance Land Use Permits not apart of buildingpermit reviews 4 0 4 5 0 5 1 0 1 0 -- -- 4 0 4 6.7.a h�! 40 14 61 17 27 5 ■ 49 21 70 0 c 70 8 E 66 0 Q 56 19 M.4 Packet Pg. 192 0% 100 EngineeringDivision tight -of -may, street use, encroachment, and side sewer activity rmwqpr� 2015 Permits Issued 432 Permit Revenue $35, 347 Inspection Et Review $1781012 Revenue Traffic Impact Fees $66,344 6.7.a • W4 Nor if, rr,, i«>•.r �r l�s..aww•Nl�n w+e�am�r•'. �nenn ma«� ^�/+4'+� urmw. a [}�naa'rsmr+: �G�rNiw'myww r r �+ •�L - _ -_ .�v�.�,.-T•.:..�k..fix.�i..-�.J....a.e..t...SHPdv.r.+ wMr.•,q_ew��arx WlaWWW.H. Nv<%-�.+�.�-�'-�yu" pay.srca�y.�en�d��k r,nwneg..n�r,:.r.+�.�.....,.e.�k �� - ....� � e r-•lwl� V>+�.�.til".o-•"i�•'rn""xe�P�. G _ • wm.�mw.:w.wro+xxreaarsrwn..Joxvans.,n fC � WWI Q # of Permits Applied Year Number of Permits / Online I for Online c MM as 2012 3 0 0% 11 M U 2013 6 5 83% 41 2 a 2014 39 35 90% 241 2015 32 29 91 _� 80 69 86% Packet Pg. 194 Building Permits per Development Services Employee 120 100 Of 60 40 20 0 2015 INSPECTIONS 6.7.a Over 8, 000 field inspections were performed by Building, Engineering and Planning Division staff. Packet Pg. 196 KEY DEVELOPMENT PROJECTS Post Office Mixed Use Y� ,al15 �. Crossing Point twards I� Sestatesbroo Glen Street \ Estates � Condos �r Sh �i ■Y�i� =i�i� _ l��CC��CC Lane ��IiIIWI�ILI� man "Woodvale Brackett Court Madrona% School Memory i Care Swedish Hospital Winco MGP♦♦♦ Retail I 6.7.a I Kruger �L Clinic 1it JI M I Packet Pg. 197 1 RESIDENTIAL DEVELOPMENT Shaw Lane — 6 lots Seabrook Estates — 7 lots 0 U to I � o t •' U) E 0. mmm" O d v The Developent Servaces Department currently h, a` 44 active new Single Fan2aly Residence Packet Pg. 198 Shaw Lane Subdivision 21810 86t12 PI U to I 6 New Single Family Homes Packet Pg. 199 Woodvale Subdivision 1051h Pla ce LYE 27 New Single Family Homes L f ----- Packet Pg. 200 Residential Construction Packet Pg. 201 1 6.7.a I Ak • Over 48,000 sq. ft. Skilled Nursing Facility' Certificate of Occupancy Issued 10129115 Ab I've Pb� Ao* ud Rdr�b Center - �dma � T M 0 N t t� L R G Packet Pg. 202 3� Swedish �1601 76th Ave LYE Hospital WEDISH W a 77,000 q. Hospital Expan.rio New Emergency ;= Department m I A Dffice Mixed It 714, It _ - o i;'I Trill rill- 'Al SS+�n:si'�i IS iliiil 111 � � 11u :4ipYI I �_PIN Ilew pn1 =p �N 11U 191 ~gyp • • a. . �~ _ �I RIIII �i�IF ■. I® MGP Retail Shell Building 21940 High way 99 ONE 4�4 Z_ WC, Z Packet Pg. 206 Joint Edwards Building A 68 residential units structured parking 1 IIII 11 ! 11:". i �.� ■ i1 ~ � � t vlii 1 i k ° n vial i i ull�ll_ i Iaii�Yl� iii'l If II r III■ME_I■R IIIIIII � Stir- . It Opa r ,plyk 4` Salish Crossing tenants include: Cascadia Art Museum Spud Fish & Chips Scratch Distillery Brigid's Bottle Shop 190 Sunset Restaurant 6.7.a Ist Financial Banl Hunniwater U The Vorkshop fitn as studio Top Pot Pac�ke�t,Pg. 208 Tenant Improvement Projects 6.7.a rl City Pro jects 6.7.a Q Packet Pg. 210 City Projects Packet Pg. 211 6.7.a AND THAT'S NOT ALL... U U Q Packet Pg. 212 Special Projects EXAMPLES: o Edmonds Community Development Code Update — Subdivisions — Signs — Stormwater Regulations — LID Integration 1 o Critical Areas Ordinance o Street Tree Plan Update o Highway 99 Subarea Plan o Public Works Standard Details Update N 0I 1 1 i • • Packet Pg. 213 6.7.a Coming Soon ...... Remodeled Permit Center &New Green Resource Center W r Ift Packet Pg. 214 0 DEVELOPMENT SERVICES Building, Planning and Engineering Divisions are now available at Permit Counter Daily 1. • • Many resources can be found www.edmondswa.gov on -. s www.maps.edmondswa.gov Packet Pg. 215 EDMONDS DEVELOPMENT SERVIC S U U I r O N t V L C I N� L7� d Q it a) E Q t1)an1le 0 i ou Q Packet Pg. 216 6.8 City Council Agenda Item Meeting Date: 04/26/2016 Highway 99 Area Planning Update (15 min.) Staff Lead: Shane Hope Department: Development Services Preparer: Diane Cunningham Background/History Please see information below. Staff Recommendation Consider and ask any questions. Narrative The Highway 99 Area planning process got underway in late 2015. It builds on previous planning efforts, taking into account new transportation funding opportunities and more updated information for land use and other issues. As part of the outreach process, the following occurred: d Research and analysis of existing documents 6 Stakeholder interviews 6 Presentation at City Council meeting 6 Set-up of special websites 6 Announcements of upcoming open house through: o Press releases o City website o Emails o Facebook posts o Mailing to all addresses in and around subarea o Flyers in key locations d March 24 public workshop Highlights of the March 24 public workshop are being provided in a presentation (attached) for April 26. More than 50 people attended the workshop. The next major public event is an open house on May 19 at the Edmonds Swedish Hospital (41h floor). At the open house, possible scenarios for the future of the Highway 99 area will be featured. The scenarios are being created to reflect input from the public workshop. Interested people may drop in to the open house anytime between 7 and 9 pm to view displays, talk with team members, and provide input. More information about the Highway 99 process (including a timeline) is included in the attached presentation. Attachments: Highway 99 Presentation_City Council Packet Pg. 217 the HIGHWAY 99 subarea planning��o ' presented by Shane Hope, AICP development services director City of Edmonds Presentation to City Council April 19th 2016 Purpose. W.- y UBAREA PLANNING PROJECT � re ate 0 • visio for tr orrido Historically, the r developed with little Puro.�e. �; , planning guida +K � �1 ��1 t•s. 7 t The result is what we left with today: pi r connections, uns streets, and general of cohesiveness betty buildi Taking a more proac approach will provid „big picture" vie f community goals suc F transportation, f ... _ us nd sofet e Packet • 220 REA PLANNING PROJECT Purpose? Develop specific steps to accomplish community goals. Based on the vision and community goals, the subarea plan will identify action steps the City can take. Purpose? Attract Investment • Public Funding • Private Investment - >- "'No vaCKetv$ zzz I 000 I � 1 • • 1 _8c)1Dpjj,,, -WA`' Edmonds- Woodway H5 220TH sT'sw 1 1 '=.. wa i 1 oI GN i �••� 228T)`I tr sw i 1 tiu�nR 1 I t i ��.. .. ................�..;4............m lma -- 212TH sT SW r i i I Alm 1 1 i r 1 U; s Mountlake Te rrace PR 6.8.a 0 0.25 0.5 1 Miles HIGHWAY 99 SUBAREA CPacket Pg. 223 6.8.a Background: Building on Previous Vork The Y Hig hwa 99 Task Force ■ Formed over 12 years ago. ■ Helped provide insight for the 2004 report. ■ The 2004 report helped the City win $662,000 in federal grants for pedestrian safety and lighting improvements. r ti r r all 6.8.a Background: Building on Previous Vork Highway 99 Enhancement Project Report, Makers, 2004 Git1, of Eamon ds R � +�•� jyfi h r �hq 99 � tt NT RR© JFc �d oW _ Packet Pg. 225 HIGHWAY 99 SUBAREA PLANNING PROJECT Background: Building on Highway 99 Enhancement Project Market Assessment, Berk & Associates, 2004 Packet Pg. 226 HIGHWAY 99 SUBAREA PLANNING PROJECT 6.8.a Background: Building on Previous Vork Highway 99 Traffic Safety and Circulation Study, Perteet, Inc., 2007 W4 99 4,Ab t r Vt)j I' d�a'Ids r Q HIGHWAY 99 SUBAREA PLANNING PROJECT Packet Pg. 227 6.8.a Background: Building on Previous Vork City of Shoreline Planning Q HIGHWAY 99 SUBAREA PLANNING PROJECT Photo courtesy of City of Shoreline Packet Pg. 228 6.8.a Recent Steps Consultant team brought on board r FREONESEG Packet Pg. 229 HIGHWAY 99 SUBAREA PLANNING PROJECT 6.8.a Recent Steps Public Workshop ■ Over 50 attendees Q Photo credit: Larry Vogel and My Edmonds News Packet Pg. 231 HIGHWAY 99 SUBAREA PLANNING PROJECT 6.8.a Recent Steps Public Workshop ■ Instant polling Is11 If you could do just one thing for the corridor, r what would be your top priority for Infrastructure? Address parking — management o and shared parking 42°'° 0, Public space improvements and 33% beautification ° C. Safety improvements for bikes and pedestrians IC E. 9% d Better connections for bikes and 5°15 pedestrians 09/° Something else _ _P F. No changet� EriMaNas99 HIGHWAY Q HIGHWAY 99 SUBAREA PLANNING PROJECT Packet Pg. 232 6.8.a Recent Steps Public Workshop ■ Instant polling If you could do just one thing for the corridor, r what would be your top priority for HOUSING? A. Add more housing units 3�' 0 B. Add more affordable housing 3zf° U units 24% COI C. Beautification, blight removal, code enforcement L a D. Homeowner assistance for rehabilitation E. Something else F. No change T. T, E➢MON➢S99 HIGHWAY I I y e '�`p _ t r Q Packet Pg. 233 HIGHWAY 99 SUBAREA PLANNING PROJECT 6.8.a Recent Steps Public Workshop ■ Instant polling If you could do just one thing for the corridor, r what would be your top priority for business? A. Catalyst developments on major sites B. Storefront improvements C. Bring new business and jobs to the area D. Invest in homegrown entrepreneurs E. Something else F. No change EDMONDS99 HIGHWAY arc= �yo yet.• �� e at+ F ye my o r��a' air = � 5 s r Q Packet Pg. 234 HIGHWAY 99 SUBAREA PLANNING PROJECT Recent Steps Public Workshop ■ Mapping Exercise HIGHWAY 99 SUBAREA PLANNING PROJECT LdD.bd fge4.sl-wu� , , Iw �l[i�Fi�'Y. ki.F /b� Y rtal�.'�...4. Bfti 5•, { .�� W` Vill r Ir 4 .I 44 �ir_rf 1 AotJ � 6.8.a Packet Pg. 235 Recent Steps Public Workshop ■ Mapping Exercise } j } 7 i T r � T v V 0 L Packet Pg. 236 HIGHWAY 99 SUBAREA PLANNING PROJECT 6.8.a Decent Steps Improve Safety r ■ Add pedestrian scale lighting and Public Workshop wider sidewalks along key al Key Observations pedestrian corridors (e.g. Interurban Trail and neighborhood L connections to Hwy 99). 3 ■ Add more pedestrian crossings across Hwy 99. ■ Slow traffic turning off Hwy 99 onto side streets. Packet Pg. 237 HIGHWAY 99 SUBAREA PLANNING PROJECT 6.8.a Recent Steps Improve Public Space U ■ Include more wayfinding signs. o Public Workshop ■ Activate the street by bringing Ul buildings to the sidewalks. Key Observations . ■ Include landscaping as buffer between street and sidewalk. ■ Concern expressed over the number of car lots. "Car lots do CD not make good neighborhoods." a Packet Pg. 238 HIGHWAY 99 SUBAREA PLANNING PROJECT 6.8.a Recent Steps Attract new businesses ■ Diversify the business mix in the Public Workshop area =l 0 Key Observations ■ Focus on attracting catalyst developments 3 T x a� E z U 2 r Q Packet Pg. 239 HIGHWAY 99 SUBAREA PLANNING PROJECT Next Steps 6.8.a Draft alternative scenarios Use results from public workshop 0 and online survey to draft alternatitia scenarios 3 T x a� E z U 2 r Q Packet Pg. 240 HIGHWAY 99 SUBAREA PLANNING PROJECT 6.8.a Next Steps r ti r r Hold a public Open House O U r Thursday, May 19th - 0 Anytime between 7:00-9:00pm L Swedish Hospital Auditorium 3 21601 76th Ave. W T 4th floor, main building 2 a Packet Pg. 241 HIGHWAY 99 SUBAREA PLANNING PROJECT 6.8.a How Can I Participate? Periodically check City websites www.edmondshwy99.org/ www.edmondswa.gov/2011-07-27-22-31- 43 /highway-99-planning-prof ect.html Packet Pg. 242 HIGHWAY 99 SUBAREA PLANNING PROJECT 6.8.a How Can I Participate? Take the survey www.edmondshwy99.org/workshop-survey/ Packet Pg. 243 HIGHWAY 99 SUBAREA PLANNING PROJECT 6.8.a How Can I Participate? Get on the City email list. Watch for announcements in local media and City Newsletters. Send comments to brad.shipley@edmondswa.gov a Packet Pg. 244 HIGHWAY 99 SUBAREA PLANNING PROJECT Project Timeline �Lfxgl® EDMON0599 HIGHWAY (0 r J,;8�_a (07— (07— (07— Understanding Develop Land SEPA& Develop Final Existing Use and Planned Action Sub -area Sub -area Conditions Transportation Environmental Draft Plan Plan Scenarios Impact Assessment WE ARE HERE March - April April - June April - Oct July - Sept Oct - Nov 2016 2016• •16 2016O O t) . Review previous • Understand different . Prepare a Planned • Create a preferred • Present the sub-c studies of the Highway land use and Action EIS to ensure strategy based on plan to the Plannn, V 99 corridor and input transportation that environmental evaluation and feedback Board and City Coy from the community. impacts to the impacts are of alternative scenarios. C corridor area, and considered and • Finalize the draft! , Analyze and visualize develop feasible mitigated holistically. • Develop an action plan area plan and 4' current conditions of alternative scenarios to implement the vision recommendations. +�+ the highway area based on current • Document the for the Highway 99 area such as land uses, market trends. evaluation process, and prioritize preferred fn transportation, real findingsand improvements. estate trends, housing • Evaluate and recommendations, a) and business needs, document land use • Identify major (L and potential and transportation development code- 0) opportunities and alternative scenarios. related barriers to 0) barriers for implementation and development and recommend co place -making. alternatives. ?r t Missed the public Share your thoughts Share your thoughts on Get an overview of the The public is welc< 2 workshop in March? on the scenario results the scope of the draft plan and to attend the You can still answer at a public open house Planned Action EIS at recommendations, presentation to th, polling questions from on Thursday, May the public open house provide feedback, and Planning Board or N the workshop here. 19th. The scenario on Thursday, May 19th. get any questions City Council. The fi results will also be The scope will also be answered bythe project sub -area plan will available on the available on the team. The draft of the available on the V website to collect website to collect sub -area plan will be website for the pu additonal feedback additional feedback available on the wel to review and pro r from the public. from the public. comments. Q TM Packet Pg. 245 HIGHWAY 99 SUBAREA PLANNING PROJECT 6.8.a r ti r r .0 C 3 O U r U C I O r O r C O N d L. IL iF E M • r uestionsl comments.? Packet Pg. 246 6.9 City Council Agenda Item Meeting Date: 04/26/2016 Update on Revising Sign Regulations and Other Parts of the Development Code (30 min.) Staff Lead: Shane Hope Department: Development Services Preparer: Diane Cunningham Background/History This is one in a series of updates to Council on the Development Code update process Staff Recommendation Consider the information and provide any questions/comments Narrative Sign Regulations Signage is one of many topics in the broader Development Code Revision Process. The broader process is discussed in the next section of this memo. The City's main code chapter for addressing signs is Chapter 20.60 ECDC. The sign code has sections on: 17 Purpose M Wall graphic and identification structures 17 Definitions M Campaign signs 0 Permits M Real estate signs 0 Design review procedures M Temporary signs 0 General regulations 111 Construction signs 0 Maximum permanent sign area 111 Prohibited signs M Wall signs M Exempt signs Ifl Window signs 1fl Administration M Projecting signs 0 Freestanding signs Signage is a more complex and controversial topic than some people might realize. Issues of free speech, property rights, aesthetics, communication, way -finding, access, and business climate all weave into the topic. Over the past few years, all these issues and more have come up about the sign code. However, here are a few examples of specific considerations that have arisen: d Temporary signs: Where and under what conditions should A -frame signs be allowed downtown and how can city requirements be enforced? Or should temporary or portable signs be prohibited altogether? 6 Wall signs: Should some requirements be clearer -such as for how sign area is calculated? Should more clarity be provided about the relationship of signs to the building fagade? May a sign on the lower portion of a mansard roof be counted as a wall sign (since the normal wall area is low)? d Pole and monument signs: Many other cities no longer allow tall pole signs; should Edmonds go this route in all areas of the City? Are monument signs a preferred form of signage over pole Packet Pg. 247 6.9 signs? Can monument signs up to a certain height be allowed in commercial setback areas? 6 General: Can more creativity for signs be allowed where unique circumstances exist? What definitions or information in the code should be written more clearly? Last year, the U.S. Supreme Court made a ruling in Reed v. Town of Gilbert that raised new questions and concerns for local governments. As stated in a MRSC article from October 29, 2015: The primary takeaways of the Reed case are that local sign regulations must be content -neutral and that a sign code will be subject to "strict scrutiny" judicial review (under various conditions)... We have been working with our City Attorney's office to make sure that we understand the implications of this and other relevant court rulings as the sign code gets updated. Meanwhile, staff has worked with a consulting firm on the sign code and other development regulation topics and identified several options for moving forward. At a City Council meeting in February, staff presented sign code options that had been developed. The options dealt primarily with temporary signs in the downtown area, and also with a few other fairly straightforward issues. Since then, the Planning Board has had three meetings that included the sign code update. Because several Board members are newer, the discussion has taken longer than originally anticipated. The Planning Board will consider the sign code again on April 27, 2016. Development Code Revision Process As the Council knows, the City's development code has some gaps, overlaps, and inconsistencies that need to be addressed. In 2013, the City Council approved $75,000 for consultant work on the development code and, in 2014, another $75,000 for a total of $150,000. A consultant, Carole Morris, was hired for $40,000 to initially identify potential legal issues with some chapters of the City's Development Code. Her work in 2014 included some examples of language other jurisdictions had used for certain topics. However, more specific code -focused work for Edmonds was still needed. A new consulting firm, MAKERS, was hired. The remaining amount of the budget allocation ($110,000) was carried forward into 2015. By the end of 2015, approximately $70,000 of the remaining amount had been spent to continue the code update process. Work in 2015 included review of Carol Morris's work and the City's development code, stakeholder input, two open houses, meetings and phone calls with staff about concepts for updates, and initial drafts of several code chapters (including for sign regulations and land division). The biggest "new" wrinkle has been trying to build new stormwater considerations, especially for "low impact development", into the code. To continue the project, the City Council was asked to approve carrying forward the remaining approximately $40,000. One might wonder: Why can't updating the development code be faster? The answer is that code updates require not only funding for additional professional services but large amounts of staff time and a good public process, as well as timely policy input from the legislative body. Next Steps With Council approval of the 2016 budget carry forward and the additional work on the Critical Area Ordinance getting completed, key staff will be able to focus more time on the development code update. Packet Pg. 248