2016-05-10 City Council - Full Agenda-16560 p L D,yj
°mod Agenda
Edmonds City Council
COUNCIL CHAMBERS
250 5TH AVE NORTH, EDMONDS, WA 98020
MAY 10, 2016,7:00 PM
CALL TO ORDER/FLAG SALUTE
1. ROLL CALL
0
4
5
6
7
8
9
APPROVAL OF THE AGENDA
APPROVAL OF THE CONSENT AGENDA
1. Approval of Council Special Meeting Minutes of May 3, 2016
2. Approval of Council Meeting Minutes of May 3, 2016
3. Approval of claim, payroll and benefit direct deposit, checks and wire payments.
AUDIENCE COMMENTS (3-MINUTE LIMIT PER PERSON) - REGARDING MATTERS NOT LISTED ON
THE AGENDA AS CLOSED RECORD REVIEW OR AS PUBLIC HEARINGS
STUDY ITEMS
1. Review of Interlocal Agreement between the City of Edmonds and Snohomish County Fire
District No. 1 regarding classes (5 min.)
2. Presentation of a Right of Way Dedication Deed on 218th St. for Select Homes, Inc. (10 min.)
3. Presentation of a Supplemental Agreement with Reid Middleton, Inc. for the Northstream Pipe
Abandonment and Culvert Rehabilitation Project (10 min.)
4. Interlocal Agreement with City of Lynnwood for Specialized Equipment (10 min.)
5. Authorization to purchase (1) new Caterpillar 420F2 HRC Backhoe Loader from NC Machinery.
Washington state contract #00410 and authorization to surplus their existing backhoe, unit #18, at
auction (5 min.)
6. Discussion of Whether to Continue City's Practice of Taking Notes in Executive Session (20 min.)
7. Discussion of Whether to Continue City's Practice of Conducting Quasi -Judicial Land Use
Hearings (20 min.)
MAYOR'S COMMENTS
COUNCIL COMMENTS
CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW
42.30.110(1)(1)
RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE
SESSION.
ADJOURN
Edmonds City Council Agenda
May 10, 2016
Page 1
3.1
City Council Agenda Item
Meeting Date: 05/10/2016
Approval of Council Special Meeting Minutes of May 3, 2016
Staff Lead: Scott Passey
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Staff Recommendation
Review and approve the draft meeting minutes on the Consent Agenda.
Narrative
N/A
Attachments:
05-03-16 Draft Council Special Meeting minutes
Packet Pg. 2
3.1.a
EDMONDS CITY COUNCIL DRAFT MINUTES
Special Meeting
May 3, 2016
The Edmonds City Council meeting was called to order at 5:30 p.m. by Mayor Earling in the Brackett
Meeting Room, City Hall, 121 5th Ave N, Edmonds.
ELECTED OFFICIALS PRESENT
Dave Earling, Mayor
Kristiana Johnson, Council President (arrived 6:34 p.m.)
Michael Nelson, Councilmember (arrived 6:37 p.m.)
Adrienne Fraley-Monillas, Councilmember
(arrived 6:33 p.m.)
Diane Buckshnis, Councilmember
Dave Teitzel, Councilmember
Thomas Mesaros, Councilmember
Neil Tibbott, Councilmember
1. CALL TO ORDER
2. ROLL CALL
STAFF PRESENT
Carrie Hite, Parks, Rec. & Cult. Serv. Dir.
Patrick Doherty, Econ. Dev & Comm. Serv. Dir
Frances Chapin, Arts & Culture Program Mgr.
Kernen Lien, Senior Planner
Renee McRae, Recreation Manager
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jeannie Dines, Recorder
City Clerk Scott Passey called the roll. All elected officials were present with the exception of Council
President Johnson and Councilmembers Fraley-Monillas and Nelson.
3. APPROVAL OF AGENDA
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL,
TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED
UNANIMOUSLY. (Council President Johnson and Councilmembers Fraley-Monillas and Nelson
were not present for the vote.)
4. STUDY ITEM
1. CIVIC CENTER FIELD MASTER PLANNING KICK OFF
Parks & Recreation Director Carrie Hite commented tonight's meeting is to celebrate the City closing on
the eight -acre Civic Center Playfield, and the beginning a master planning process with the community.
She described the process to date including the formation of a Project Advisory Committee (PAC) to
assist with guiding the process and publication of an RFQ for a firm to assisting with the master planning
process. The City received eight submittals and three firms were interviewed by staff, members of the
PAC and Councilmember Teitzel. The interviews included a 30-minute presentation and 15-minute Q&A.
In their presentations, the firms were added to address their approach, their public process, their creative
and/or innovative ideas for this blank slate, experience, and other master planning processes they have
done on a project of this scale. The interview committee unanimously selected Walker I Macy to work
with the community on the master planning process.
Edmonds City Council Draft Minutes
May 3, 2016
Page 1
Packet Pg. 3
3.1.a
Ms. Hite explained the scope of work has not been finalized; the intent was to have this kickoff meeting
in the event Council wanted to add to the scope of work. She recalled when she and Council President
Johnson discussed the master planning process, it was agreed to have this meeting to review the approach
with the Council, PAC and community as well as celebrate the kickoff of the master planning process.
The Council packet contains Walker I Macy's proposal and scope of work. Although Walker I Macy's
proposal contains schematics, she assured the process is starting with a blank slate for Civic Field. The
schematics are only ideas Walker I Macy present to illustrate their creativity/innovation. The City wanted
a firm that could be creative/innovative but could also integrate the community's input into a plan. She
recognized the members of the PAC:
• Alex Witenberg
• Barbara Chasee
• Bob Rinehart
• Frances Chapin
• Rob Chave
• Dave Teitzel
• Diana White
• Dick Van Hollebeke
• Doug Sheldon
• Emily Scott
• Joe McIalwain
• John McGibbon
• Kyla Blair
• Leslie Caplin
• Rich Lindsay
• Renee McRae
• Mike Echelbarger
• Steve Shelton
• Valerie Stewart
Ms. Hite explained the CAP will be meeting more frequently than the Planning Board, City Council or
the public open houses and will assist the consultant and staff synthesize the public comment and guide
the plans that will be presented to the Planning Board and City Council. There will be three public open
house as well as virtual online open houses. She thanked Walker I Macy for their dynamic proposal.
Chris Jones, Principal and Landscape Architect, Walker I Macy, introduced Ann Marie Schneider,
Project Manager, Walker I Macy. He explained he worked with Ms. Hite and the team on the recently
adopted Marina Beach Master Plan. Master planning projects are as much a community building process
as they are a design process; they are a conduit for the community to relay what they want for a
downtown park. They have no preconceived notion about what the park should or shouldn't be; they have
experience with other parks, how operations and maintenance work, park program ideas, but their role is
to work with the community on what the park should be. He found a kickoff meeting extremely valuable,
noting many municipalities do not have a kickoff. The success of the park is based on building
champions; they can develop a good design but for this to be a truly successful park, it needs to be
championed, preserved and managed by the community. This meeting is a good place to start.
Mr. Jones introduced the members of the team and described their backgrounds and experience:
• Owen Richards Architects
o Walker I Macy worked with him on redevelopment of Volunteer Park
o Recently completed the new Chihuly Museum
Edmonds City Council Draft Minutes
May 3, 2016
Page 2
Packet Pg. 4
3.1.a
o Arts programmer for Olympic Sculpture Park
EnviroIssues
o Public involvement facilitator
o Manage open houses and community feedback
o Walker I Macy worked with them on Marina Beach Master Plan
KPFF
o Civil and structural engineer
o Advising on sustainable stormwater and infrastructure strategies
Jon Bayles
o Cost estimator
Mr. Jones described Walker I Macy, explaining they have been in the northwest for over 40 years. Doug
Macy, the founding partner, is still actively involved in every project in Portland and Seattle; the Seattle
office opened in 2014. The success of the firm in designing downtown parks is based on designing parks
that are flexible, programmable and durable. Programmable means activating a public open space with
programmed events. They have found the most successful downtown parks are successful because they
are programmed, active and safe. He described Walker IMacy's downtown park legacy and displayed
photographs of several projects:
• Pioneer Courthouse Square in Portland
o Completed in 1983
o Largest number of programmed events per year in the United States, over 300 events/year
o Managed by a 5013c
• Victor Steinbrueck Park in Pike Place Market
• Parks and gateways in Pioneer Square neighborhood
He relayed their project understanding:
• Edmonds has a very vibrant downtown
• Edmonds has a great deal of civic pride
• Location is close to downtown, adjacency to downtown
• Great collection of parks in system, many very natural and soft parks, not heavily programmed
• Parks serve Edmonds community, not a regional draw
• Civic Field can support what already exists in the park system but provide different space for
more significant cultural events
• Consider whether Civic Field should make Edmonds more of a regional draw
• Civic Field will continue to support current passive and active recreation as well as festivals such
as the Taste and 4th of July
Mr. Jones described public engagement:
• Most successful projects rooted in public involvement process
• Build on energy of Marina Beach and what they learned about what works in the Edmonds
community and bring that energy to this project
• Established two goals at Marina Beach effort that will continue in this project:
1. Balance needs of all park users which is challenging
2. Make it a fun effort
o Accomplished with Marina Beach, very fun, community building effort
• Robust public outreach process that proceeds every City Council meeting and Planning Board
meeting
o Worked well in Marina Beach process
o Self -moderating process in community, see importance of others views
o Public open houses
Edmonds City Council Draft Minutes
May 3, 2016
Page 3
Packet Pg. 5
3.1.a
o One-on-one stakeholder interviews over two-day period
o Kiosk in Civic Field that allows for feedback during design effort
He reviewed the public open house schedule:
• 15t open house - mid -June
o Focus on park programming
o Brainstorming charrette to gather ideas from everyone
• 2" d open house - mid -August
o Present alternatives for Civic Field Master Plan with design concepts using public's input
o Take public input on alternatives
• P open house - October
o Present preferred alternative.
Mr. Jones described public outreach:
• Online open house
o Very successful in Marina Beach effort
o Managed by EnviroIssues
o Feedback presented at open houses
• My Edmonds News
• Facebook
• Other social media
• Two days of stakeholder interviews
o Twenty in -person one-on-one interviews
Ms. Schneider displayed an aerial photograph describing the site context:
• Habitat spaces surrounding Edmonds that are also destinations
• City Park and Civic Field respond to urban context and less habitat
• Important role of green spaces in the urban context for stormwater opportunities and canopy
Civic Field serves different purpose than parks on exterior
Successful urban parks respond to and are in dialogue with their edges
o Single family on the east up the hill
o Multifamily on the north and south
o Active civic edge on the west side
■ Municipal buildings
■ Farmers Market
■ Arts Corridor
Connections and how circulation work with and around park
o Key connections at 5th and Bell
o Great opportunity on 6th Avenue edge to connect to Edmonds Center for the Arts
0 4th Avenue Arts Corridor
o How residential users walk through park to reach activities
o How park interact with surroundings
Views
o Spectacular views from back edge of park
o Awareness park is foreground of view for residential neighbors above
o Opportunities to frame views within park nor currently utilized
Mr. Jones described park programming and how to approach that from a design perspective. He displayed
a map of the Taste of Edmonds, commenting that event will drive how the park is designed. It makes
sense to have the Taste on the Civic Field site as it is a very flexible, blank slate. He suggested
considering how the space could be better utilized such as moving or consolidating activities. The
Edmonds City Council Draft Minutes
May 3, 2016
Page 4
Packet Pg. 6
challenge with the way the space currently operates is when activities such as the Taste are gone, there is
nothing that defines the community. Walker I Macy brings an understanding of making a park flexible to
accommodate large events so that the space is exciting and engaging and reflects the community
character. He displayed a photograph of a recently completed project, Ankeny Plaza along the Portland
waterfront, site of the Portland Saturday Market. This is a very effective space, flexible for the market,
accommodates play, as well as other activities and events. The space if very nice when it is full on festival
days but still a very elegant space when empty, it functions well adjacent to the waterfront and allows
circulation of people biking and running along the waterfront.
He displayed a photograph of the 12-acre Discovery Green in downtown Houston, noting Civic Field is 8
acres and Pioneer Courthouse Square is just shy of 1 acre. Civic Field has a lot of land which can be good
and bad; with a lot of land, the space is expansive, providing no areas for respite. In planning Civic Field,
they are looking for ways to break down the scale of the space to provide areas of respite, outdoor rooms,
integrating the petanque courts into garden areas and/or other site elements, space for festivals and other
functions. The goal is also to design for all ages so that the park provides spaces everyone can relate to.
Mr. Jones provided potential park program elements that were developed in response to interview
questions and intended to generate conversation:
• Large festivals
• Multi -use plazas
• Small markets/fairs
• Performance areas
• Horticultural gardens
• Community gardens
• Stormwater features
• Public art
• Water feature
• Unique lighting
• Soccer
• Tennis
• Skate park
• Basketball
• Baseball
• Jogging track/trail
• Grandstand
• Play area
• Boys & Girls Club
• Restrooms/park storage
• Picnic pavilion
• Parking
Mr. Jones displayed two diagrams siting potential park program elements, explaining during the interview
they considered uses on the edges, buffering the residential uses and integrating quieter elements such as
petanque or tennis within the buffer areas, siting louder elements in the center, and more active uses on
the civic edge with the center remaining active recreation space that is flexible for festivals. One of the
diagrams included the grandstands and one did not.
Ms. Schneider referred to a model with program pieces for Taste elements as well as park program
elements to allow the community to explore and understand the scale and amount of space required to
host certain programs. At the conclusion of the presentation and Q&A, she invited the public to interact
Edmonds City Council Draft Minutes
May 3, 2016
Page 5
Packet Pg. 7
3.1.a
with the model. Mr. Jones envisioned having the public engage with different configurations would be a
useful tool at the open house. Mr. Jones concluded they want to craft something that is reflective of the
community. Having the Council feedback and a significant, robust public outreach process will make this
a very successful effort.
Council President Johnson thanked Ms. Hite for organizing this kick-off meeting. She recalled a
discussion she had with Ms. Hite regarding the importance of getting the Council involved with the
design of Civic Field and not waiting until the end of the process. She remarked the Civic Field master
planning process is a tremendous opportunity for the City; there has never been anything quite like this
and she wanted to ensure the City was giving it the best effort. The idea of the kickoff meeting is to get
the Council on the same page, understand the schedule and where the Council fits in the process.
Councilmember Mesaros commented one of the programmatic things happing at Civic Field today is the
Boys & Girls Club, envisioned that was an opportunity that could unfold. He referred to Thompson Peak
Park in the north Scottsdale area that has a beautiful Boys & Girls Club in the park that utilizes all the
activities the park offers as well as opportunity for programmatic activities within the building. Ms. Hite
said the Boys & Girls Club is represented on the PAC via Mike Echelbarger; the Boys & Girls Club will
also be one of the stakeholder interview.
Councilmember Fraley-Monillas asked whether any consideration had been given to moving the Taste of
Edmonds to another location, noting there seemed to be a lot effort to accommodate that event. Ms. Hite
said during their interview, Walker I Macy mentioned several large events are currently hosted at Civic
Field and there is not another site in Edmonds that could host such an event without a huge impact. She
was impressed by Walker I Macy's ability to program Civic Field for the 300 days/year for 40,000
residents as well as being able host larger events like the Taste of Edmonds, the Wenatchee Youth Circus,
4th of July, etc. She acknowledged that will be part of the community conversation, whether to continue
hosting the Taste of Edmonds and other large events at Civic Field since there is not another location for
those events. Councilmember Fraley-Monillas asked whether City Park or Frances Anderson Center Field
had been considered, acknowledging there would be parking issues wherever those events are held.
Councilmember Teitzel asked if there was any sense of the order of magnitude of the project cost. Ms.
Hite answered it will depend. She has talked with Walker I Macy about developing cost estimates and a
phasing plan as the process gets further toward a preferred plan. If the price tag is $10-12 million, it will
need to be phased so that the community can afford it and begin to bring activities online at the site. She
acknowledged the cost of developing an eight -acre site could be significant depending on programming.
If the community wants complete open space, that will not be as expensive; but if the desire is for berms,
paths, program components, petanque, tennis and basketball courts, fields, etc. those costs add up.
Mr. Jones said from other park projects they have done, a low -ball estimate is $1 million/acre which is for
soft spaces such as lawn and simple landscaping. A more more realistic estimate for this type of space is
$1.5 million/acre and the sky is the limit. Ms. Schneider commented they will also look for mutually
beneficial infrastructure opportunities that could align with this project such as stormwater on adjacent
streets that may also have a park benefit.
Mr. Jones commented eight acres is a lot of space for a festival; the more space available, the more will
be filled. There may be ways to consolidate Taste programming such as spilling onto the street rather than
entirely within the park.
Councilmember Buckshnis emphasized not to be daunted by the cost, she was always told that about the
Edmonds Marsh. She referred to Pioneer Courthouse Square in downtown Portland, commenting it is
very vibrant. She suggested looking at the urban downtown park in Charlotte, North Carolina. She cited
Edmonds City Council Draft Minutes
May 3, 2016
Page 6
Packet Pg. 8
3.1.a
the importance of talking to stakeholders and was glad the PAC included residents of the neighborhood.
She recalled when volunteering at events at Civic Field, there were always noise complaints.
Councilmember Tibbott was excited about the plan moving forward, recognizing the historic opportunity
in the development of the park. He recognized parking will be one of the issue. He suggested
redevelopment of the walkway systems around the park be considered to assist pedestrians in reaching the
site as well as transit. He envisioned having more program elements at the site will require a better way to
reach it. He summarized very few cities are fortunate enough to have a civic park like this in the center of
the city surrounding by all these elements. Ms. Hite asked his vision for the sense of history. Council
President Johnson offered to respond.
Councilmember Teitzel relayed his understanding the grandstands were in poor condition and need to
either be rehabbed or torn down. One of the schematics shows the grandstands; he asked if a completely
new structure was envisioned. Ms. Hite agreed the grandstands are in very poor shape; the City is in the
process of a structural analysis. She was concerned with the grandstands being onsite much longer
without some work being done or removing them. There are restrictions on the site related to the grant
funds used for the purchase; the area where the grandstands currently exist is restricted and do not allow
construction of a structure. The existing grandstands can be grandfathered, but if they are removed, other
seating for large event will need to be determined. She relayed a comment that the grandstands are the
only stairs downtown and people run them for fitness. The grandstands also host storage for many
community organizations. If a structural analysis determines the grandstands need to be removed, a
determination will need to be made in the master planning process how to accommodate the need. She
noted renting bleachers/grandstands is an option for larger events.
With regard to Ms. Hite's question to Councilmember Tibbott regarding what he envisioned with regard
to the history of Civic Field, Council President Johnson said Civic Field was used in the past by the high
school for football, baseball and track which is why there are no trees on the site. The current Boys &
Girls Club was originally the fieldhouse, used to store equipment. During discussions with Ms. Hite, she
suggested the Historic Preservation Commission (HPC) may be interested in participating which is the
reason Emily Scott was invited to participated on the PAC; Councilmember Teitzel is also on the HPC.
She suggested gathering further information regarding the historic value of Civic Field buildings such as
whether the materials are original, and even the track which has been in continuous use for over 100
years. She looked forward to having that information before reaching the end of the process.
Councilmember Buckshnis recalled former Councilmember Yamamoto's interest in hosting tournaments
like Hoop It Up. She asked whether Civic Field was too small for tournaments. Ms. Hite answered those
tournaments are brought in; for example, for Spokane's Hoopfest, portable courts are set up in the streets.
She could envision something like that on the active edge of Civic Field but did not see incorporating a
lot of courts in Civic Field. She supported considering what other events in addition to the Taste and July
of 4rh could be brought in and how to accommodate them. Councilmember Buckshnis said Civic Field
should not be designed just for the Taste, everyone needs to think outside box. She noted Edmonton is
known as the festival city of Canada, Edmonds could be the festival city of Washington. She wanted the
Chamber to be able to continue having the Taste at Civic Field and possibly the Rotary would move the
Waterfront Festival there.
Mayor Earling expressed interest in allowing the audience and Council an opportunity to engage with the
program elements on the model at the conclusion of this meeting.
Councilmember Nelson relayed his understanding that this park needs to be flexible and adaptable. There
are many potentials and opportunities and the City needs to find the balance between a park that is used
by citizens for 300 days and by the larger community for the remaining days. Ms. Hite said moving the
Edmonds City Council Draft Minutes
May 3, 2016
Page 7
Packet Pg. 9
3.1.a
program pieces within the site is a visual exercise that illustrates the scale and how events can be sited in
a programmable park. Ms. Schneider described the exercise and the purpose of moving the program
pieces around on an aerial map.
With regard to the process, Ms. Hite explained briefings will be to the PAC first, followed by the
Planning Board and then to the City Council. A detailed schedule is included in the packet. The public
outreach process will be similar to Marina Beach but will include installation of a kiosk with an
interactive way for park users to get a short bio about the project and opportunity to provide feedback for
the duration of the master planning process. The team will also be handing out cards with information
about the public open house and virtual open house at larger events. PAC member Val Stewart is also
committed to helping connect with students. A meeting will also be held with the 10-12 Edmonds-
Woodway and Meadowdale High School students working in the City's Summer Youth Employment
Program.
Council President Johnson asked Ms. Hite to commented on the restricted/unrestricted nature of the
project. Ms. Hite explained the City received funds from the State as well as Snohomish County
Conservation Futures; both restrict use of the land as protected open space. Active recreation is restricted
to the current uses such as soccer, baseball, petanque, etc.; synthetic turf is not allowed in those areas.
Spaces must be less than 10% impervious surface. Two acres concentrated in the northwest portion of the
property are not restricted which allows impervious surface, structures, etc. Current uses in that area
include the Boys & Girls Club and basketball and tennis courts. Due to those restrictions, the State and
County will need to weigh in on the master planning process as well.
5. ADJOURN
With no further business, the Special Council meeting was adjourned at 6:30 p.m.
Edmonds City Council Draft Minutes
May 3, 2016
Page 8
Packet Pg. 10
3.2
City Council Agenda Item
Meeting Date: 05/10/2016
Approval of Council Meeting Minutes of May 3, 2016
Staff Lead: Scott Passey
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Staff Recommendation
Review and approve the draft meeting minutes on the Consent Agenda.
Narrative
N/A
Attachments:
05-03-16 Draft Council Meeting minutes
Packet Pg. 11
3.2.a
EDMONDS CITY COUNCIL DRAFT MINUTES
May 3, 2016
The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council
Chambers, 250 5t1i Avenue North, Edmonds. The meeting was opened with the flag salute.
ELECTED OFFICIALS PRESENT
Dave Earling, Mayor
Kristiana Johnson, Council President
Michael Nelson, Councilmember
Adrienne Fraley-Monillas, Councilmember
Diane Buckshnis, Councilmember
Dave Teitzel, Councilmember
Thomas Mesaros, Councilmember
Neil Tibbott, Councilmember
1. ROLL CALL
STAFF PRESENT
Phil Williams, Public Works Director
Carrie Hite, Parks, Rec. & Cult. Serv. Dir.
Shane Hope, Development Services Director
Scott James, Finance Director
Rob Chave, Planning Manager
Rob English, City Engineer
Kernen Lien, Senior Planner
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jerrie Bevington, Camera Operator
Jeannie Dines, Recorder
City Clerk Scott Passey called the roll. All elected officials were present.
2. APPROVAL OF AGENDA
COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED
UNANIMOUSLY.
3. APPROVAL OF CONSENT AGENDA ITEMS
Councilmember Teitzel requested Item 3 be removed from the Consent Agenda.
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO APPROVE THE REMAINDER OF THE CONSENT AGENDA. MOTION CARRIED
UNANIMOUSLY. The agenda items approved are as follows:
1. APPROVAL OF COUNCIL MEETING MINUTES OF APRIL 26, 2016
2. APPROVAL OF CLAIM CHECKS
4. AWARD OF TOURISM GRANTS TO EDMONDS CENTER FOR THE ARTS AND
EDMONDS WATERFRONT FESTIVAL
5. 2016 1ST QUARTER BUDGET AMENDMENT
Edmonds City Council Draft Minutes
May 3, 2016
Page 1
Packet Pg. 12
3.2.a
6. AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT FOR THE 2016
WATERLINE REPLACEMENT PROGRAM TO D&G BACKHOE
7. AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT FOR THE 2016
SANITARY SEWERLINE REPLACEMENT PROGRAM TO KAR-VEL
CONSTRUCTION
8. PUBLIC WORKS ENGINEERING JOB DESCRIPTION UPDATE &
RECLASSIFICATION
9. REMOVAL OF RESIDENCE LOCATED AT 820 MAPLE STREET FROM THE
EDMONDS REGISTER OF HISTORIC PLACES
ITEM 3: RESOLUTION IN SUPPORT OF SUSTAINABLE CITIES PARTNERSHIP
Councilmember Teitzel said he was intrigued by the notion and thought it was a great idea but was
concerned with the timing. The City is doing the National Citizens Survey, spending about $19,000 to
learn what citizens want the City for focus on. In addition, there are many bright, talented, capable
volunteers on City boards and commissions and he preferred to challenge them with taking on some of
the items on the list to see if they could accomplish them at little or no cost before committing $100,000.
A number of the items are in the Comprehensive Plan Sustainable element, and he preferred to pursue
them through that mechanism rather than via the Sustainable Cities Partnership (SCP). He would be
interested in pursuing the the SCP if some of the items cannot be accomplished this year via alternative
means. For those reasons, he will not support the resolution.
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
MESAROS, TO APPROVE A RESOLUTION IN SUPPORT OF SUSTAINABLE CITIES
PARTNERSHIP. MOTION CARRIED (6-1), COUNCILMEMBER TEITZEL VOTING NO.
4. PRESENTATIONS/BEPORTS
PUGET SOUND STARTS HERE PROCLAMATION
Mayor Earling read a proclamation declaring May 2016 as Puget Sound Starts Here Month in Edmonds
and encourage all citizens to take action by attending local and regional events and to adopt behaviors in
their daily lives to help to protect and clean up Puget Sound and our local waterways. He presented the
proclamation to Public Works Director Phil Williams. Mr. Williams referred to Earth Day events in
Edmonds and surrounding communities. Large capital projects the City undertakes improve the water
quality of Puget Sound as does the wastewater treatment plant but most important are the individual small
decisions that City crews and operations staff and residents adjacent to Puget Sound make every day to
avoid contaminating stormwater in the first place. On behalf of the City departments involved in water
quality, he thanked the Council for the proclamation.
2. EDMONDS CEMETERY BOARD PRESENTATION
Dale Hoggins, Cemetery Board, on behalf of the Cemetery Board and Chair Jerry Janacek, invited
elected officials and the public to the 32" d Memorial Day Ceremony on May 30 at 11:00 a.m. at the
Edmonds Memorial Cemetery and Columbarium to join in honoring the memories of those who died
while serving our country during time of war and to say thank you from a grateful nation to all veterans
and current military personnel and their families. A special invitation has been extended to the Military
Order of Purple Heart Veterans Chapter 12 to attend. Anyone who received a Purple Heart Medal or has a
Purple Heart of a family member is encouraged to wear it on Memorial Day.
Edmonds City Council Draft Minutes
May 3, 2016
Page 2
Packet Pg. 13
3.2.a
This year's theme will refresh memories of stories passed down from long -gone family and friends
regarding WWI. He encouraged the public to recall their US History classes or google information
regarding WWI. Mr. Hoggins reported having four uncles who served in WWI, three serving in the
trenches and came home changed; the fourth a causality in training. The poppy and the phrase, "Lest we
forget" and the poem, "Flanders Fields" are symbols that help us remember that time in the country's
history. This year the ceremony will remember a WWII Veteran, a local Edmonds boy, killed shortly
before Armistice Day, Frank Freese. The French government awarded Freese their highest military honor
for his heroism, equivalent to the USA Medal of Honor.
The ceremony is an outdoor event, dress for weather, seating limited, parking inside the cemetery is
limited to those with handicap permits. ASL translators will be present. Anyone with questions regarding
the ceremony was invited to call Mr. Hoggins.
3. ALLIANCE FOR HOUSING AFFORDABILITY PRESENTATION
Development Services Director Shane Hope relayed the City of Edmonds is a member of the Alliance for
Housing Affordability (AHA). Councilmember Tibbott recently replaced the original member of AHA
representing Edmonds, Councilmember Buckshnis.
Kristina Gallant, Policy Analyst, Alliance for Affordability Housing, presented Affordable Housing
101, explaining her goal is to instill a general sense of the broad spectrum and to start a conversation.
AHA members include 13 Snohomish County cities, Snohomish County and the Housing Authority of
Snohomish County (HASC). She reviewed:
• Why is housing important?
o Complex issue, interwoven with my other issues
o Housing is a basic essential for citizens
o Preventing homelessness at all costs, being homeless for any period can be damaging long
term
o Minimizing stress that housing challenges cause families
What does "affordable" mean?
o Many different answers
o Housing itself — assisted property with subsidy, operated by non-profit or more affordable
market rate
o Households needs
o Cost burden concept: households should not spend more than 30% of income on rent or
ownership costs
o Other considerations
■ Type of housing
■ Location
■ Families
■ Seniors
Edmonds' median age 46.9 higher than the rest of Snohomish County
■ Other lifestyle differences
Ms. Gallant displayed a diagram of the Housing Continuum — what does it mean for a family of three in
Snohomish County. The continuum considers household income, HUD income levels (30% AMI
extremely low, 50% AMI very low, 80% AMI low) and area median income ($79,400). Housing types
ranges from homeless housing, rent subsidized, affordable rent, and market rate. She displayed a
comparison graph of income distribution for Edmonds and Snohomish County including extremely low,
very low, low, moderate, middle and above middle.
Edmonds City Council Draft Minutes
May 3, 2016
Page 3
Packet Pg. 14
3.2.a
She displayed a graph illustrating who is struggling in Edmonds, a comparison of renter and owner
affordability for the extremely low, very low, low, moderate and middle income levels. With regard to
how much you need, Ms. Gallant explained:
• To afford the 2014 median rent: $43,991
o 29% of Edmonds households earn less
• To afford the 2014 median home: $76,226
o 52% of Edmonds household earn less
• Housing costs are rising, household incomes are dropping.
Ms. Gallant provided examples of two families that have HASC housing vouchers:
• Doris & Larry
o Earn $21,150, just under 2014 average retirement income
o Can afford $529/month utilities included
o Can't drive, other physical limitations
o Current market rent $825 plus $62 utilities
■ $469 total with voucher
o Have $1,294/month for other essentials vs. $876
• Sheila and Family
o Works full-time as a manager making $58,600
0 3 children, two school age, one recent high school graduate still at home
0 3-bedroom home rents for $1500 plus $250 in utilities - 36% of her income
o With voucher, she pays $1100 total
o Landlords do not have participate, difficult finding unit
Ms. Gallant provided details regarding the extremely low and very low income levels including the
maximum they can afford and typical jobs that pay within that range. Additional considerations include:
• Shrinking and growing household, more singles and multigenerational households
• More seniors, people with disabilities
• Location aspects — TOD, housing near employment
• First time homebuyers
• Preventing foreclosure
She displayed a continuum of who provides housing and how at various levels of the area median income:
• 30-50%
o Housing trust fund
o Section 8, USDA, public housing
o HOME
• 50-80%
o Tax Credit Bond
o Multifamily Tax exemption
100% and above
o Private sector
o Federal mortgage interest rate deduction
Major Types of Rental Housing Assistance
o Subsidized
■ Ongoing, tailored rent assistance
■ Serve up to 50% AMI, mostly <30% AMI
■ Almost exclusively federal sources
■ Subsets of this type serve the homeless — low barrier housing, transitional housing
o Workforce
■ Rents set at "affordable" level
Edmonds City Council Draft Minutes
May 3, 2016
Page 4
Packet Pg. 15
3.2.a
■ Serve 50-60% AMI (sometimes up to 80%)
She reviewed the Olympic & Sound View development (a HASC project):
• Took two years from PSA to beginning of rehab to accumulate funding
o Creates significant barrier to new entities getting into affordable housing
• Funding Sources
o Tax Exempt Bond $6 million
0 4% Tax credit equity $4.1 million
o County trust fund $772,500
o State trust fund $2 million
o Deferred fees $800,233
Uses
o Acquisition $8.9 million
o Rehab $2,425,000
o Soft costs $2,382,460
With regard to where is the money, she commented on:
• Federal funding challenges
• Limitations in grant requirements
• Risk in grant timing
• Fewer local funding sources
• Competition with neighboring counties
• Local capacity limits
She described what cities can do for housing:
• Minimize development barriers
• Match housing to need
• Expand assisted housing supply
• Preserve assets
Councilmember Mesaros commented one of the big issue related to affordable housing is housing costs
are increasing rising but salaries are not, further squeezing households. Another challenge in Edmonds is
how to set the stage so it is easier for those interested in providing housing to meet the challenge.
Councilmember Nelson commended Ms. Gallant for identifying the challenges cites face related to
affordable house. He looked forward to Ms. Gallant returning to the Council to further explore what cities
can do, exploring options to tackle the issue in a tangible way. Ms. Hope relayed the recently adopted
Comprehensive Plan calls for developing a housing strategy, looking at all income levels and housing
needs.
Councilmember Buckshnis commented AHA is a new organization; over the last couple years AHA
worked on cities' profiles which were used in the Comprehensive Plan. Now that the cities have their
profiles, she asked whether Ms. Gallant had begun working with cities on legislative ideas, subsidizes,
etc. and were there any examples. Ms. Gallant explained after the cities' profiles were completed, she
began working with cities on their Comprehensive Plans and has begun conversations about
implementing the multi -family tax exemption, adopting a dedicated housing strategy, and doing a code
audit to encourage development in certain areas.
Councilmember Buckshnis referred to the example of the HASC project that cost approximately $13.7
million to purchase and rehab an existing building. She noted there are some vacant properties on
Highway 99 that could be an opportunity for affordable housing.
Edmonds City Council Draft Minutes
May 3, 2016
Page 5
Packet Pg. 16
3.2.a
Councilmember Fraley-Monillas observed finding land is the top issue; some cities/agencies have had
land donated by a church or citizen. The issue is not the rehab of a building but acquiring land as grants
are much easier to obtain for building than rehab. Finding that land in a city like Edmonds that is nearly
built out is challenging. She encouraged anyone with land to donate to inform the City. Ms. Gallant
agreed it depended on available opportunities and it is a huge challenge.
4. MARCH 2O16 QUARTERLY FINANCIAL REPORT
Finance Director Scott James provided questions and multiple choice answers to a quiz that would be
revealed at the end of his presentation.
Mr. James displayed a General Fund — Funds Revenue comparison, pointing out the General Fund is
$562,000 ahead of last year. He displayed a General Fund Revenue Budget to Actual comparison,
advising taxes are 4.8% higher in 2016 compared to last year, due primarily to sales taxes that are over
$88,000 higher than 2015. License and permit revenues are 11.2% higher than last year due to building
permits that are $57,000 higher than 2015.
He reviewed a pie chart analyzing sales tax by category March 2016 YTD, pointing out retail automotive
is the largest source of sales tax revenue followed by contractors. He displayed a bar graph of Change in
Sales Tax Revenue March 2016 compared to March 2015, pointing out retail automotive had the largest
increase, $43,180 higher in 2016 than 2015.
Mr. James displayed a General Fund — Funds Expenditure Comparison, advising General Fund
expenditures are 15% higher in 2016 compared to 2015 primarily due to making the last Public Safety
bond payment ($936,500) early in the year which saved the City approximately $13,000. He reviewed a
General Fund Department Expense Summary, advising expenses are at 25%. He displayed a Special
Funds Revenue Comparison, advising special revenues are 224.5% higher in 2016 due to the City's
receipt of more than $2.8 million in grant revenues in 2016 compared to 2015. He displayed a comparison
of Motor Vehicle Fuel Tax Revenues that illustrates a modest increase over 2015. A graph of Hotel/Motel
Lodging Tax Revenues illustrates a continuing upward trend, $21,955 in 2016 (4.9% higher) compared to
$20,926 in 2015. REET Revenues continue to increase, 22% or approximately $100,000 higher in 2016
than 2015.
Mr. James displayed a Special Revenue Funds Expenditure Comparison, highlighting a 200.8% increase
in 2016 compared to 2015 due to increased street construction expenses, approximately $929,000 higher
than 2015. He provided a comparison of Utility Fund Revenue, advising revenues are 15.6% higher in
2016 than 2015; water sales are $157,000 higher, stormwater sales are over $6,000 higher and sewer sales
are $159,000 higher than 2015. The Utility Funds Expense Comparison illustrates utility expenses are
$176,000 higher due to waterline replacement expenses.
He revealed the answers to the quiz questions:
1. The chart below represents
a) Sales Tax Revenues (in Millions) & Recessions
b) Number of Housing Unit Permits Issued (in Tens) & Periods of Economic Recovery
c) Greater Seattle Unemployment Rate (in percent) & Recessionary Periods
Edmonds City Council Draft Minutes
May 3, 2016
Page 6
Packet Pg. 17
3.2.a
12.0
10.0
8.0
6.0
4.0
2.0
0.0
14^13
2. The chart below represents:
a) Sales Tax Revenues (in Thousands), Commercial Building Permits & Recessions
b) Number of Housing Unit Permits Issued, Unemployment Rate & Periods of Recession
c) Street Lane Improvements (1,000's of feet), Addition of New Residents to City(ten's) &
Periods of Economic Recovery
250
uu
uiu
uu
uui
wa uu�
12
200
uu
�m
nu
nu
uiu
�iw
uu
�m
uui
rou
wa uu�
un� uro
un�wu
un� u
10
nin
nin
nu
nu
nni
nni
�m
�iw
�m
wu
wu
uw w
8
150
�m
uu
�iw
�m
wu
uui
uw uu
uu uw
uu
�m
uiu
�iw
uu
Dui
uui
roi
w uu�
a uro
6
100
V°��
Dui
ro
u uro
w
q
50
u
uu
uiu
uiu
uu
uu
uui
uui
is uu�
i � uu�
2
0
�m
�iw
�m
rou
un
0
Mr. James explained in the analyzing the City's long range financials, the effect of the greater economic
climate on the City has to be considered. A recent conference he attended included a formula that has
accurately predicted the next downturn based on the first federal rate hike after recession recovery.
Applying that formula to the current upturn, the upturn will last through 2021.
Councilmember Teitzel referred to the Summary of All Operating funds: Expenditures which states
during the week of January 18, 2016, the City invested in another $5 million in bonds. He asked the
source of funding for that investment. Mr. James answered several sources were used including reserves
and the General Fund. Instead of allow those funds to sit idle in the bank or the state investment pool
which earns a significantly lower rate and in an effort to diversify the City's portfolio, those funds were
invested. Councilmember Teitzel asked what type of bonds were purchased. Mr. James advised they are
federal government issues such as Fannie Mae and Freddie Mac.
For Councilmember Buckshnis Mr. James advised the $900,000 bond payment paid off the Public Safety
Bond issued to build the Public Safety building. Councilmember Buckshnis asked the source of remaining
$600,000 for the FD1 contract. Mr. James recalled the City paid $800,000 last year from the Contingency
Reserve and another $800,000 was budgeted from the Contingency Reserve for the final payment.
Councilmember Buckshnis asked if that was the interfund subsidy on page 6. Mr. James answered yes. As
General Fund revenues are performing well, he may address that via a budget amendment.
Councilmember Buckshnis suggested consideration be given to whether reserves are too high.
Councilmember Tibbott observed building permits in 2015 were below the 1990s and asked what impact
that would have on future revenue and how that impacts REET revenues. Mr. James referred to the term,
build -out, explaining in earlier years there was more land to develop. The City cannot rely on that activity
Edmonds City Council Draft Minutes
May 3, 2016
Page 7
Packet Pg. 18
3.2.a
in the fixture long term because the City is reaching capacity. He suggested inventorying buildable lots to
use in estimating future revenue.
Councilmember Tibbott relayed his understanding REET revenues above $750,000 are available for the
walkway system. He asked about REET funds for 2016. Mr. James explained REET revenue in the first
quarter 2016 of $551,000 is approximately $100,000 over first quarter 2015. He referred to research done
last year with regarding using the first $750,000 for parks and the determination that a policy does not
actually exist although it was Council practice at that time.
Council President Johnson asked for clarification regarding the dedication of REET funds to parks and
transportation projects. In the past there was an understanding that anything above $750,000 could be
used for transportation. That past practice is not binding on the current Council or the allocation/use of
REET funds. City Attorney Jeff Taraday recalled there was no binding policy that commits the City
Council to using REET funds in a particular way, that was a past practice.
Council President Johnson asked the Council whether they wanted to allow Mayor Earling to speak.
Councilmember were agreeable to Mayor Earling speaking. Mayor Earling said upon realizing there was
not a formal policy in place, he worked with departments to find ways make other improvements
including continuing the road resurfacing program and funding the downtown restroom. An agreement
was reached with Parks and Public Works and the rest of the directors agreed which allowed the City to
make good progress in a number of areas this year.
5. AUDIENCE COMMENTS
Marilyn Lindberg, Edmonds, relayed an incident that occurred while walking her dog on Sunset
Avenue Sunday evening about 8:15 p.m. When she was about seven houses from the corner walking
south on the pedestrian walkway, her neighbor shouted for her to look behind; behind her were
headlights. She was unable to leave the walkway because of illegally parked cars on her right and the
bank drop off on the left. She stood in place for a few seconds, realizing the car was advancing toward
her, waiting for her to move off the walkway. The driver eventually determined they were in the wrong
and backed up and made a U-turn onto Sunset. She went home and called 9-1-1 but had no description of
the car or license plate number. She said this situation is pertinent enough to illustrate Sunset Avenue
drastically needs attention at this point. The residents have contended with speeding cars, illegally parked
cars, cars driving in the wrong direction, all kinds of wheeled vehicles on the walkway, creating a very
dangerous situation. She concluded at least the driver stopped without running her over.
Dorothy Trinen, Edmonds, commented on the lack of affordable housing and the critical need and how
that plays into the Highway 99 development project as well as long term, ongoing support of the poor in
the Edmonds community. One of the best kept secrets is that there are poor people in Edmonds;
volunteers who work with the poor and homeless know who they are, where they are and what caused
their situation. She recently joined a task force of community members who realize this needs to be
addressed and that more needs to be done. One of catalyst for the task force was the realization that
according to School Board data, there are over 138 homeless children in elementary, middle and senior
high schools in the community. She assured that was an undercount because the homeless are always
undercounted, partially because they do not want to be stigmatized and because no one knows about
them. Homelessness has social costs generations in the fixture and the children live with it for their entire
lives, particularly if they have been chronically homeless. Snohomish and King counties have the highest
cost of living in Washington and Edmonds is one of highest in Snohomish County. Although incomes
have risen for many, an income gap and livability gap has impacted the poor. She plead with the Council
to make this a priority, perhaps a City proclamation that says we will stand with the homeless every
minute we can.
Edmonds City Council Draft Minutes
May 3, 2016
Page 8
Packet Pg. 19
3.2.a
Gary Nelson, Edmonds, reported two of his coffee groups are glad the City is taking bite -size chunks out
of the development code. He relayed items discussed by his coffee groups related to cost and need,
relaying their hope that the Council consistently asks itself whether these changes are necessary and what
is the cost to the applicant or eventual homeowner:
1. A biannual report to Council regarding the number of applications and permits is required but
does not include the cost to the applicant. Most environmental studies cost $5,000-$10,000.
2. The department has the authority to ask for an independent review of a critical area report by
another environmental group but the applicant must pay for that additional review.
3. The ordinance requires critical area tract easements be recorded with Snohomish County Auditor
which is expensive and may be unnecessary. More expense is involved if the applicant/property
owner wants to remove/change the recording because staff has the authority to require another
assessment to prove the applicant/property owner has cause to remove the recorded easement.
4. Imposing bonds imposed on the applicant for a minimum of five years. The cost of bonds is based
on the length of time the bond is in effect.
He urged the Council to ask whether the requirement is necessary and what is the cost, because costs are
passed on and have a direct impact on affordable housing.
Don Hall, Edmonds, invited elected officials, City staff and the public to Garden Gear and Gallery's
20th anniversary on Thursday. He remarked on the changes in Edmonds over the past 20 years; it was
difficult to do business when they started but they persevered. The population has changed in recent
years, there are more and more young people shopping downtown along with a lot of kids. The
beautification of downtown Edmonds is phenomenal. He recalled in the past when businesses were not
allowed to have a flower pot in front of their store and if they did, it had to be brought in at night. Now
the City is encouraging flower pots and the atmosphere is much better than it was 20 years ago. He
appreciated everyone who stops in to say hello or to shop.
6. ACTION ITEMS
CRITICAL AREA ORDINANCE UPDATE
Senior Planner Kernen Lien reviewed the recent history of the CAO update:
• February 2, 2016: Council discussed returning to the version of the critical area regulations
considered at the December 15, 2015 meeting and Councilmembers offering proposed
amendments.
• February 23, 2016: An initial set of potential amendments were discussed and it was decided a
public hearing should be held and a potential universe of amendments would be established for
the public hearing. Councilmember agreed to provide potential amendments to staff by February
29.
• Potential amendments posted on the City's website along with a list of ideas a Councilmember
gleaned from public comments received to that point. Public hearing notice referenced the
website and the list of potential amendments.
• After considering public comment at the March 15 public hearing, the Council began working
through the potential Council amendments and continued review and discuss of potential
amendments over an additional 3 Council meetings.
• The potential Council amendments, decision on amendments and location of Council approved
amendments are included in the Table in Exhibit 2 in tonight's packet.
• Council President Johnson attached comments as Exhibit 9 to the April 19 CAO agenda item
which includes additional amendments which have not been discussed by the Council.
• The City Attorney and staff prepared the ordinance in Exhibit 1 in tonight's packet as directed by
Council at the April 19 meeting which incorporated the approved Council amendments as
detailed in Exhibit 2.
Edmonds City Council Draft Minutes
May 3, 2016
Page 9
Packet Pg. 20
Main Motion #1
COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
FOR APPROVAL OF THE ORDINANCE AS PRESENTED AND CONSTRUCTED BY THE CITY
ATTORNEY AND STAFF.
Councilmember Mesaros commented the Council has spent a good amount of time on this, some may
think too long and some may think the Council should spend more time. This is a monumental time for
the City to approve and begin to implement the COA over the next 10 years. He was pleased the Council
has reached this point which was the result of a lot discussion, a lot of compromise, and a lot of ideas and
he looked forward to approving the CAO tonight.
Councilmember Teitzel echoed Councilmember Mesaros' comments and thanked the public for the well
thought out, helpful information they provided for the Council's consideration. He agreed the ordinance
was a solid product, acknowledging critical areas are a complicated issue. He appreciated all the input and
discussion and especially appreciated Mr. Lien's work in constructing the CAO document.
Amendment #1
COUNCIL PRESIDENT JOHNSON MOVED, SECONDED BY COUNCILMEMBER FRALEY-
MONILLAS, TO DIVIDE THE RESOLUTION SO AS TO CONSIDER SEPARATELY
EDMONDS COMMUNITY DEVELOPMENT CODE 21.40.030 WHICH IS AN EXCEPTION TO
THE DEFINITION OF HEIGHT FOR FREQUENTLY FLOODED AREAS.
Council President Johnson agreed the Council had done a very good job of discussing the CAO and
working through the details. The CAO, along with the Shoreline Master Program (SMP), are probably the
most important environmental regulations for Edmonds. Some may agree/disagree with the complexity of
the issues or the action the Council is taking, but it is related to only a very few areas of the City that are
frequently flood or have streams, wetland, marshes, or very steep slopes and these regulations are needed
to protect future development. She did not support the exception to the ECDC but wanted to vote for
everything else which was the reason she was asking for this separation; by dividing the question, the
Council can vote on that issue first and then vote on the remainder.
Councilmember Buckshnis commented as she mentioned previously, she cannot look at the CAO as a
silo, it needed to be considered globally. And the fact of the matter is, you either get it or you don't.
Councilmember Fraley-Monillas raised a point of order that Councilmember Buckshnis was not speaking
to amendment. Mayor Earling agreed. Councilmember Buckshnis summarized she would not support the
amendment.
Action on Amendment #1
UPON ROLL CALL, MOTION FAILED (3-4), COUNCIL PRESIDENT JOHNSON AND
COUNCILMEMBERS NELSON AND FRALEY-MONILLAS VOTING YES; AND
COUNCILMEMBERS BUCKSHNIS, MESAROS, TEITZEL AND TIBBOTT VOTING NO.
Councilmember Buckshnis referred to minor issues that Joe Scordino identified, asking whether Mr. Lien
felt any changes were necessary. She recalled one of the amendments suggested by Mr. Scordino was
related to anadromous fish. Mr. Lien responded most of the items Mr. Scordino identified were typos;
scrivener's errors that can be fixed. City Attorney Jeff Taraday agreed typos could be fixed but he was not
familiar with the comment from Mr. Scordino that Councilmember Buckshnis was referring to. Mr. Lien
said most were scrivener's errors; the one related to anadromous fish is the only one that may have some
substance.
Edmonds City Council Draft Minutes
May 3, 2016
Page 10
Packet Pg. 21
3.2.a
Councilmember Fraley-Monillas said she would not support the motion to approve the CAO although she
believed most of the ordinance was very good. She thanked Councilmember Nelson for spending hours
with staff crafting what appears to be a very good CAO. She believed the Council was being short sighted
with regard to waterfront environmental concerns, the City's most valuable resource.
Councilmember Nelson thanked Mr. Lien for the hours, weeks and months he spent working with
Council. This has been a learning experience for him, at times enlightening, disappointing and
challenging. He did not feel the CAO was there yet which was unfortunate because there were a lot of
good things in the update and a lot of good work had been done but there was still a lot of work to be
done. He did not support the motion.
Council President Johnson agreed there were a lot of loose ends. To address that, she proposed asking
several questions. With regard to the footprint of development, at one time graveled areas, swimming
pools and sidewalks and things of that nature had been removed. She asked if those areas were in or out.
Mr. Lien responded those were removed at the December 15, 2015 meeting and that ordinance was
subsequently vetoed. No Councilmember proposed any amendments to the footprint of development
when the Council went through the subsequent amendment process. Council President Johnson
commented that was certainly something she would ask for as she felt the footprint of development
should exclude things like patios and graveled areas. She summarized that was an amendment she would
make if she had the opportunity but most Councilmembers want to move forward tonight regardless of
any additional amendments.
With regard to the RS-12 and RS-20 zones, Council President Johnson asked what was the percentage of
coverage and whether it was vegetated coverage or trees less than 6 inch dbh. Mr. Lien referred to
Amendment 5C in Exhibit 2; the amendment the Council adopted was "...native trees over 6 inches in
dbh make up more than 40 percent of the canopy cover."
With regard to restoration projects, Council President Johnson said the director's authority was not clear.
Mr. Lien answered this was complicated; there were two potential decision makers for restoration
projects. One of the amendments was for a new critical area contingent review process. Restoration
projects that are on anadromous fish -bearing streams, Category I or 11 wetland, Category 1 or 2 estuarine
wetlands all fall into the new contingent review process. They begin as a Type II; if no one requests a
public hearing, the director is the decision maker. If a public hearing is requested, the Hearing Examiner
is the decision maker.
Council President Johnson recalled discussion regarding having map references in the CAO and asked
whether the online maps would be adopted by reference with a disclaimer. Mr. Lien advised two
amendments were proposed, 8A and B. One was to formally adopt the critical area maps; that action was
not taken by the Council. The Council decided to make the information available to public which has
been done. Council President Johnson asked whether there would be reference and a disclaimer in the
CAO. Mr. Lien advised there are a number of references to maps in the CAO and disclaimers but the
CAO does not include a reference to the maps on the website.
COUNCILMEMBER TEITZEL CALLED FOR THE QUESTION. UPON ROLL CALL, MOTION
FAILED (4-3) FOR LACK OF A SUPER MAJORITY, COUNCILMEMBERS BUCKSHNIS,
MESAROS, TEITZEL AND TIBBOTT VOTING YES; AND COUNCIL PRESIDENT JOHNSON
AND COUNCILMEMBERS NELSON AND FRALEY-MONILLAS VOTING NO.
Councilmember Tibbott said he will support the motion to adopt the CAO. He has observed a lot of give
and take during the process of discussing the CAO over the past four months. Some of the items in the
CAO are not necessarily preferable to him but he wanted to make accommodations for priorities of other
Councilmembers. He envisioned the ordinance functioning well for the City although he anticipated
Edmonds City Council Draft Minutes
May 3, 2016
Page 11
Packet Pg. 22
3.2.a
revisions could be made before the next update in 8-10 years. He was comfortable with the CAO and
looked forward to approval and implementation.
Councilmember Buckshnis said in reviewing Mr. Scordino's comments, she supported adding
"anadromous" to 23.90.010. Ld, third paragraph, in two places. Mr. Taraday agreed "anadromous" should
precede fish in that paragraph. He did not consider that a scrivener's error but Council could direct staff
via motion to make that change.
Amendment #2
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER MESAROS,
TO AMEND 23.90.010.d, TO ADD "ANADROMOUS" BEFORE "FISH" IN TWO PLACES.
Councilmember Buckshnis commented she has spent a lot of time with Mr. Scordino and Ms. Stewart and
values their opinions. Mr. Scordino read through the CAO and this is the only issue he found that needed
to be changed.
Councilmember Fraley-Monillas asked whether the amendment was necessary. Mr. Lien agreed the
amendment clarifies the language; these are fish bearing streams that do not have anadromous fish. Mr.
Taraday agreed it makes sense.
Council President Johnson requested an opportunity to discuss the amendments she proposed on April 19
2016. Councilmember Mesaros raised a point of order, there was an amendment on the floor. Mayor
Earling agreed.
Action on Amendment #2
MOTION CARRIED UNANIMOUSLY.
Council President Johnson referred to the 3 amendments she included in the April 19, 2016 packet. Mr
Lien displayed and reviewed Council President's first proposed amendment:
• 23.40.040 Purpose, amend to read, "A. The purpose of this title is to designate and classify
ecologically sensitive and hazardous areas and to protect these areas and their functions and
values.while all allowing f reasonable use f pr- va4e property.
Mr. Lien explained the language proposed to be deleted recognizes private property rights. There is a
reasonable use variance process in the CAO to recognize private property rights. Mr. Taraday concurred,
advising the reason for the critical area reasonable use variance process is to ensure, notwithstanding
adoption of the CAO, that there is still some minimal economic use of property subject to the CAO. The
language in the code is consistent with the critical area reasonable use variance process in the code as well
as with one of the GMA goals that recognizes the importance of the protection of private property rights.
Council President Johnson said she carefully reviewed the RCW to find the definition of a critical area
and the intent. Although she understood protection of private property rights and that there is a variance
process, she objected to including this language in the definition of the purpose of the CAO. She found it
a bit misleading to have this language in the purpose section. Mr. Taraday explained it probably does not
legally make a different. The CAO ordinance contains a specific provision that addresses private property
rights and provides a special process for owners to use if they feel their rights have been severely
impacted by the CAO. He summarized removing that language would not affect the legality of the CAO,
as it is only a purpose statement.
Councilmember Teitzel raised a point of order, asking what action Council took on April 19, 2016 with
regard to this amendment. Council President Johnson said no action was taken. Mr. Lien explained this
Edmonds City Council Draft Minutes
May 3, 2016
Page 12
Packet Pg. 23
was not part of the list of amendments the Council had been working through; Council President Johnson
attached these additional amendments to the April 19 agenda which was the first time they were
introduced.
Amendment #3
COUNCIL PRESIDENT JOHNSON MOVED, SECONDED BY COUNCILMEMBER FRALEY-
MONILLAS, TO STRIKE "WHILE ALSO ALLOWING FOR REASONABLE USE OF
PROPERTY" FROM 23.40.000 PURPOSE, ITEM A.
Action on Amendment #3
MOTION FAILED (1-6), COUNCIL PRESIDENT JOHNSON VOTING YES.
Amendment #4
COUNCIL PRESIDENT JOHNSON MOVED, SECONDED BY COUNCILMEMBER FRALEY-
MONILLAS, TO AMEND 23.50.010 DESIGNATION RATING AND MAPPING — WETLAND, TO
ADD ADDITIONAL WETLANDS OF THE EDMONDS MARSH, GOODHOPE POND AND THE
MOUTH OF SHELL CREEK TO THE LIST.
Council President Johnson said in speaking with Mr. Scordino, a wildlife fisheries expert, he suggested it
would helpful to identify these for the purpose of implementing the section.
Councilmember Buckshnis asked why the Council was just seeing this tonight, recalling she and Mr. Lien
discussed adding the Edmonds Marsh. Mr. Lien explained the process established by Council was to
establish the universe of amendments by February 29 and consider them at the March 15 public hearing.
The amendments were included in the April 19 packet.
Councilmember Buckshnis asked whether just the Mouth of Shell Creek could be identified or should it
be identified only as Shell Creek. Mr. Lien explained Section 23.50.010 is Designation Rating and
Mapping. The letters are different sections: Section A is related to Designating Wetlands, Section B
describes the Wetland Ratings, how the City has adopted the Wetland Rating System for Western
Washington, categories of wetlands with Category I being the highest and Category IV being the lowest
with regard to wetland quality. Section C is related to Dating of Wetland Rating, D is related to Mapping
and inventories of wetland. Section E is related to Delineation and Section F Lake Ballinger is a
clarification added in 2004 via an amendment to describe how lake fringe wetlands are rated versus the
whole lake. Section F does not specifically identify any wetlands although it references Lake Ballinger. It
is related to how to categorize wetlands around Lake Ballinger.
Mr. Lien observed the proposed amendment would add specific wetlands; he was uncertain whether the
language, "The City has one wetland, the 23 acre Edmonds Marsh..." was proposed as an amendment as
it was not in red or underlined. Council President Johnson clarified her amendment was only the language
in red. Mr. Lien clarified this section does not identify specific wetlands. The reference to Lake Ballinger
is related to how wetlands around Lake Ballinger are characterized when a wetland delineation is done.
Councilmember Fraley-Monillas asked whether Mr. Scordino's suggestion was in error. Mr. Taraday said
this language by itself would have no regulatory effect; there needs to be some meat on the bones. For
example, the Lake Ballinger section contains information regarding wetlands around Lake Ballinger. The
proposed language does not have that and would have no regulatory effect. Mr. Lien said it was
unnecessary to identify specific critical areas. The CAO defines characteristics of a wetland; to be a
wetland the wetland rating system requires wetland hydrology, hydraulic soils, and a predominance of
wetland vegetation. Determining the category of wetland follows the Western Washington Wetland
Rating System. The mapping section addresses maps that identify wetland; those maps as well as other
information has been included on the City website. Those maps include Edmonds Marsh, Goodhope
Creek, Shell Creek, Lake Ballinger. It is not necessary to name specific wetlands in the CAO.
Edmonds City Council Draft Minutes
May 3, 2016
Page 13
Packet Pg. 24
3.2.a
Councilmember Fraley-Monillas reminded the Council under Roberts of Order, any Councilmember has
the right to bring amendments forward until a main motion passes. Just because the process suggested
amendments be submitted by a certain date, that is not actually parliamentary procedure.
Councilmember Buckshnis asked why Lake Ballinger was described in Section F and suggested including
a definition of the Edmonds Marsh. Mr. Lien explained the information related to Lake Ballinger does not
describe Lake Ballinger, it describes how wetlands around Lake Ballinger are delineated. Around 2004
there was a change to the wetland rating system and how wetland were categorized; this language was
inserted at that time. He read from the Lake Ballinger section, "Consistent with guidance for delineating
lake fringe wetlands provided in these resources, the existence of jurisdictional wetlands along Lake
Ballinger shorelines shall be largely based upon the presence of persistent emergent vegetation in
shoreline areas less than 6.6 feet in depth," clarifying this section was not identifying Lake Ballinger as a
wetland but how wetlands around Lake Ballinger are to be characterized.
Councilmember Buckshnis recalled the shoreline designation of the marsh was recently changed. If the
wetland designation of Lake Ballinger was changed in 2004 and the designation of the marsh was recently
changed, it would be prudent to add the Edmonds Marsh. Mr. Lien reiterated the section on Lake
Ballinger does not designate Lake Ballinger as a 1, 11, 111 or IV wetland. It states when wetlands around
Lake Ballinger are rated, this is what is considered, language from the Wetland Delineation Manual. The
marsh would be designated in accordance with the Western Washington Wetland Rating System.
Council President Johnson expressed confusion with Mr. Lien last response to Councilmember
Buckshnis, recalling a similar rating system and definition for the Edmonds Marsh and Councilmember
Buckshnis' work with WRIA 8 to evaluate the marsh. Identifying the Edmonds Marsh and other wetlands
as special areas may be placeholders for future specific language and may serve to inform future Councils
and future updates. Mr. Lien explained the SMP update deals specifically with the marsh, established a
new environment around the marsh and described types of uses. That is a more appropriate venue for any
details about the Edmonds Marsh since it was designated a Shoreline of the State and the City is
considering site specific considerations for the marsh. The wetland rating for both the Edmonds Marsh
and Lake Ballinger would use the same Western Washington Wetland Rating System. The CAO is not the
place to identify those specific wetlands.
Amendment #4 Restated:
TO ADD TO SECTION 23.50.010 DESIGNATION RATING AND MAPPING — WETLANDS,
SECTION G — EDMONDS MARSH, AND H — OTHER SIGNIFICANT WETLANDS, 1.
GOODHOPE POND, 2. MOUTH OF SHELL CREEK.
Action on Amendment #4
UPON ROLL CALL, MOTION CARRIED (4-3), COUNCIL PRESIDENT JOHNSON AND
COUNCILMEMBERS NELSON, FRALEY-MONILLAS AND BUCKSHNIS VOTING YES; AND
COUNCILMEMBERS MESAROS, TEITZEL AND TIBBOTT VOTING NO.
Amendment #5
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY JOHNSON, TO AMEND TO ADD
UNDER G — EDMONDS MARSH "THE CITY HAS ONE WETLAND, THE 23 ACRE EDMONDS
MARSH DESIGNATED AS A CATEGORY 1 WETLAND "HIGHEST QUALITY", IN ADDITION
TO A WILDLIFE HABITAT AND NATURAL RESOURCE SANCTUARY. IT IS ALSO
CLASSIFIED BY THE STATE AS A PRIORITY HABITAT."
Mr. Lien referred to Section B that states, "Wetlands shall be rated according to the Washington State
Department of Ecology wetland rating system found in the 2014 Washington State Wetland Rating
System for Western Washington." That is the BAS document published by DOE that describes how
Edmonds City Council Draft Minutes
May 3, 2016
Page 14
Packet Pg. 25
3.2.a
wetlands in Western Washington are rated. He strongly recommended against specifically stating the
category for any specific wetland. If the City wanted to develop its own wetland rating system, that could
have been done although it is very complicated. All the cities in Western Washington use the 2014
Washington State Wetland Rating System for Western Washington because that is the BAS document. He
cautioned against including the category for any critical area in the code. Mr. Taraday said the norm is to
have scientists classify wetlands not legislators.
Council President Johnson spoke in support of motion. While what Mr. Lien said was true, underlying
issues could be addressed by having this in the CAO. For example, in the event the marsh is downgraded,
it is currently a Category I, the Council would be informed if there were a change. She understood there
were discussions at DOE about changing the category of the marsh. This amendment identifies the current
category using regulatory requirements, stating the obvious so the City is not blindsided by a change in
the future.
Councilmember Buckshnis said Councilmembers are not scientists and cannot arbitrarily state a wetland's
rating.
Action on Amendment #5
COUNCILMEMBER BUCKSHNIS WITHDREW THE MOTION.
Council President Johnson commented it was not the Council's wetland rating system, it was the existing
wetland rating using the 2014 Washington State Wetland Rating System for Western Washington. She
recalled that rating was done as part of this CAO update and the previous update. Mr. Lien explained the
2004 BAS called the marsh a Category I wetland which was referenced in the Shoreline Inventory and
Characterization. He displayed language from the Wetland Rating System for Western Washington
regarding how estuarine wetland are characterized. The marsh has been determined to be an estuarine
wetland. An estuarine wetland is either a Category I or II wetland. Other considerations are whether the
wetland is a national wildlife refuge, national park, natural estuarine reserve, natural area preserve, state
park, educational environmental science designation. For the marsh to be a Category I it must meet two of
the following three criteria, the wetland is relatively undisturbed, has no diking, ditching, filling,
cultivation, grazing; has less than 10% cover of non-native species; at least three quarters of the landward
edge of the wetland has a 100-foot buffer of shrub, forest or grass. It has been argued the marsh does not
meet those first two categories which is why DOE has called it a Category II wetland. It may have been
miscategorized in 2004; this is what the current Wetland Rating System states.
Councilmember Fraley-Monillas suggested removing the category and retaining the description of the
marsh: "The city has one wetland, the 23-acre Edmonds Marsh designed a Gateget=y ' Wetland 14ig o�+
gttalit in addition to a wildlife habitat and natural resources sanctuary. It is also classified by the state as
a priority habitat."
Council President Johnson asked for clarification, Mr. Lien clarified the marsh was identified as a
Category I wetland in the 2004 BAS Report. Council President Johnson pointed out to date it has not been
reclassified. Mr. Lien explained the letter from DOE, based on the criteria, considered it a Category II
wetland. Another wetland report that was associated with potential development at Harbor Square,
unaware of the letter from DOE, characterized the marsh as a Category II wetland based on the Western
Washington Wetland Rating System. Those are the only two delineations he was aware of; one was an
official wetlands report. Council President Johnson observed it is officially a Category I wetland but more
recent reports indicate it could be a Category II although the official designation has not been changed.
Mr. Lien clarified it is not officially a Category I as categorized by the Western Washington Wetland
Rating System. It is officially an estuarine wetland and therefore it is either a Category I or II wetland
based on the criteria in the Western Washington Wetland Rating System.
Edmonds City Council Draft Minutes
May 3, 2016
Page 15
Packet Pg. 26
3.2.a
Council President Johnson asked who made that determination. Mr. Lien answered according to the
critical area regulations, a qualified wetland specialist makes that determination. Council President
Johnson said she was confused because there has been a lot of discussion but no clarity yet from DOE.
Mr. Lien reiterated the marsh is an SMP issue and should not be specifically identified in the CAO.
Councilmember Fraley-Monillas suggested including the description of the Edmonds Marsh without the
category; the category will be determined in a wetland report in the future. Mr. Lien explained a wetland
report with the wetland categorization is prepared at the time development is proposed. The City could
hire its own wetland specialist to do a delineation and category determination on the marsh which would
use the Western Washington Wetland Rating System. Councilmember Fraley-Monillas observed
including a description of the marsh would not hurt anything. Mr. Lien said if that description is included,
all it does is name the marsh and as the City Attorney stated, it has no regulatory impact. Development
Services Director Shane Hope advised it is up to a wetland biologist to identify the category based on the
criteria.
Amendment #6
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, TO ADD THE SENTENCE WITHOUT THE CATEGORY, "THE CITY HAS ONE
WETLAND, THE 23-ACRE EDMONDS MARSH WETLAND
HIGHEST QUALITY IN ADDITION TO A WILDLIFE HABITAT AND NATURAL RESOURCE
SANCTUARY. IT IS ALSO CLASSIFIED BY THE STATE AS A PRIORITY HABITAT."
Councilmember Tibbott asked whether it was accurate the marsh has been classified as priority habitat.
Mr. Lien answered yes. Councilmember Tibbott observed adding the description had no regulatory
impact. Mr. Lien advised the marsh is on the State priority habitat list. Councilmember Tibbott expressed
concern that it was starting to sound like other streams and wetlands in Edmonds should be added to the
list. He viewed the amendment as adding a description to one of the wetlands but questioned whether
descriptions should be added to the others. As it was not helpful in implementing the ordinance, he did
not support the amendment.
Councilmember Fraley-Monillas expressed support for the amendment.
Councilmember Teitzel did not support motion, expressing concern Councilmembers were chasing their
tails. The State has identified the marsh as a priority habitat; that does not change regardless of the
addition of this definition and it accomplishes nothing for the City.
Mayor Earling said he would need to think long and hard about this, cautioning he did not want to put the
CAO in the position of another veto. Council President Johnson asked the Council if they wanted Mayor
Earling to speak to the potential of a veto. Councilmember Fraley-Monillas said that should not be part of
the Council's deliberation on an amendment. It was the consensus of the Council to allow Mayor Earling
to speak. Mayor Earling said he was troubled by the discussion and the slicing and dicing. He was
hopeful the Council did not put the CAO in the position of a veto which would require review of this
material again.
Action on Amendment #6
UPON ROLL CALL, MOTION CARRIED (4-3), COUNCIL PRESIDENT JOHNSON AND
COUNCILMEMBERS NELSON, FRALEY-MONILLAS AND BUCKSHNIS VOTING YES; AND
COUNCILMEMBERS MESAROS, TEITZEL AND TIBBOTT VOTING NO.
Amendment #7
COUNCIL PRESIDENT JOHNSON MOVED, SECONDED BY COUNCILMEMBER FRALEY-
MONILLAS, TO AMEND TO REVISE SECTION 23.90.040 DEVELOPMENT STANDARDS -
Edmonds City Council Draft Minutes
May 3, 2016
Page 16
Packet Pg. 27
3.2.a
SPECIFIC HABITATS, TO READ, "C. RETENTION OF NATIVE TREES AND UNDERSTORY
VEGETATION ON SUB -DIVIDABLE, UNDEVELOPED PARCELS."
Council President Johnson recalled when this was last discussed on April 19, staff provide a visual about
how the 40% would be measured. Stating only vegetation means it could include things like huckleberry
bushes or salal and she felt it was important to identify an ecosystem that includes trees and understory
vegetation. Mr. Lien said he was unclear where this amendment would be added. Council President
Johnson identified potential locations, noting the issue was retention of trees; native vegetation which
could be anything from a grass to a tree. Mr. Lien explained the existing language is very nondescript and
similar to language struck down in King County because it was broad and did not add definition to the
type of habitat to be retained. This change was intended to make it more defensible, to describe the type
of habitat which is the reason for native trees over 6 inch dba making up more than 40% of the canopy
coverage. How the 30% or 40% could be met would be via maintaining existing vegetation or
establishing new vegetation or a combination. On sites that have native vegetation, a 30% area has been
set aside; on sites that do not have native vegetation, a landscape plan with native vegetation has been
developed that includes trees, bushes, shrubs and ground covers.
Mr. Lien relayed his understanding of the amendment was to change 30% to 40%. Council President
Johnson said her amendment included only the description of the vegetation to prevent a developer from
retain native vegetation that was not trees. Mr. Lien said if 6 inch dba trees did not make up 40% of the
canopy coverage, this would not be triggered. He asked if Council President Johnson's concern was if this
were triggered, the developer could remove all the trees and only retain 40% of native land cover. Council
President Johnson said her concern is related to what is vegetation, stating native trees and understory
provides a broader range than just vegetation. Mr. Lien argued that is more specific; vegetation covers
trees, understory, groundcover, etc. Council President Johnson feared there was wiggle room with the
word vegetation.
Mr. Taraday said if the motion was to insert those words into the title of Subsection C, absent any other
change, it would not have any regulatory effect on the substance of the language in C, it only changes the
title of the subsection. Council President Johnson asked how that language could be incorporated in the
regulatory part of the section. Mr. Taraday questioned whether it was needed because the regulation
addresses vegetation which is already a broad term; adding understory is simply a subset of vegetation
and could reduce the applicability of the language by narrowing its applicability.
Council President Johnson asked if there was a way to modify this section to accommodate her intent. Mr.
Lien assumed the intent was not to be specific to trees, understory or groundcover but to include all; in
practice that is what happens today.
Action on Amendment #7
COUNCIL PRESIDENT JOHNSON WITHDREW THE MOTION.
Main Motion #1 Restated:
TO APPROVE ORDINANCE NO. 4026, THE CRITICAL AREAS ORDINANCE, AS AMENDED.
Council President Johnson said she cannot support the main motion because it encompasses everything.
She was opposed to any regulation that is specific to a specific project whether it is by an individual
developer or the City. She found the inclusion of the definition of height to accommodate the new
community center offensive and she cannot ethically support that.
Vote on Main Motion #1
UPON ROLL CALL, MOTION CARRIED (4-3), COUNCILMEMBERS BUCKSHNIS, MESAROS,
TEITZEL AND TIBBOTT VOTING YES; AND COUNCIL PRESIDENT JOHNSON AND
COUNCILMEMBERS NELSON AND FRALEY-MONILLAS VOTING NO.
Edmonds City Council Draft Minutes
May 3, 2016
Page 17
Packet Pg. 28
3.2.a
2. DAYTON STREET PLAZA PROJECT BUDGET AUTHORIZATION
Parks & Recreation Director Carrie Hite requested the Council authorize project budget for the Dayton
Street Plaza. She provided details regarding the project:
• Adopted in both the CIP and PROS Plan 5-6 years ago
• Authorized in the budget for the past 3 years
• Not completed because City has not had the capacity to construct it
• Went out to bid in January 2016
• Low bid was $93,223
Work authorized under the Mayor's authority
Design errors in curb heights and sidewalk widths resulted in change orders bringing the project
over the $100,000 threshold for Council authorization
She recalled significant conversations with the City Council in recent years regarding capital projects and
the purchasing policy. Language was included in the purchasing policy that allows staff to continue a
project even if it goes over $100,000 that allows the Mayor to preliminarily authorize it to avoid stopping
the project awaiting Council approval. She noted stopping a project often adds to the project cost. Mayor
Earling provided preliminary authorization and requested it be scheduled on the next Council meeting for
Council authorization. An additional management reserve of 15% was added which she did not anticipate
using as the project was 85% complete. The budget includes $168,000; the $120,000 authorization is
within that budget amount.
Councilmember Buckshnis clarified the initial bid was $95,000 but the budget was $168,000. Ms. Hite
explained the budget authorized $168,000 which included other elements of the plaza. Park crews
demolished and graded the plaza which saved money. Although $168,000 was included in the budget, the
low bid was $94,000. Councilmember Buckshnis commented this was a lot money for that little plaza.
Councilmember Teitzel observed 3 years ago the Council authorized $168,000 for this project. The bid
was less than that but due to change orders, the project cost exceeded $100,000. He asked why further
Council authorization was necessary if the Council already approved $168,000 in the budget. Ms. Hite
explained even though the funds are authorized in the budget, capital projects over $100,000 require
additional Council authorization. The purchasing policy to require Council authorization over $100,000
was established as a result of the Haines Wharf project.
Council President Johnson asked if a management reserve is normally included in the project budget. Ms.
Hite answered it is common to have a management reserve. Because a budget of $168,000 was already
authorized, she did not request a management reserve. The low bid was $94,000 which the Mayor
authorized and construction began. With change orders bringing the cost over $100,000, the purchasing
policy requires additional authorization from Council. Council President Johnson observed if the project
had had a management reserve, it would have been over $100,000 and would have likely come to Council
for authorization. Ms. Hite answered agreed a 10% management reserve would have added $9,000 for a
$103,000 project budget; however, the contract was only $94,000.
COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO
AUTHORIZE PROJECT BUDGET FOR DAYTON STREET PLAZA. MOTION CARRIED
UNANIMOUSLY.
7. MAYOR'S COMMENTS
Edmonds City Council Draft Minutes
May 3, 2016
Page 18
Packet Pg. 29
3.2.a
Mayor Earling commented on the great kickoff for Civic Field Master Plan, an opportunity to begin
imaging what that eight -acre site might be. He appreciated the great citizen participation at the kick-off
meeting.
Mayor Earling relayed Snohomish County is considering a Public Safety bond issue that would raise the
sales tax by $.002. Snohomish County will hold a public hearing on Monday and must vote by
Wednesday or Thursday for the measure to be on the August ballot. If the County Council approves the
ballot measure, he suggested the Edmonds Council may want to schedule discussion on an upcoming
agenda.
Mayor Earling wished a Happy Mother's Day on Sunday.
8. COUNCIL COMMENTS
Councilmember Buckshnis reminded of the Cass Turnbull presentation on Thursday in Council
Chambers, 7:00 — 9:00 p.m. on the Seven Myths of Site, Selection and Care of Trees Admission is free
and refreshments will be provided. She announced the Floretum Garden Club plant sale in the PCC
Parking lot on Saturday at 9:00 a.m.
Councilmember Nelson announced the open house for the Edmonds Waterfront Access Study on May 12
in the Library Plaza Room, 6:00 — 8:00 p.m. The open house will be an opportunity for the task force to
share a smaller list of possible alternative and get feedback on the alternatives and criteria that will be
applied to the smaller list of alternatives.
Councilmember Fraley-Monillas advised the Diversity Commission will hold its third meeting of the
month tomorrow at the Senior Center. She requested a future Council agenda include discussion
regarding the lack of parking enforcement and what the Council expects with regard to parking
enforcement. She heard about this issue at the BID's yearend function as well as from a number of
citizens. She advised Sunset Avenue is on the May 24 agenda.
Council President Johnson announced a public open house for the Highway 99 project on May 19 in the
Swedish Hospital 4th Floor auditorium from 7:00 — 9:00 p.m.
Councilmember Mesaros advised the Edmonds Center for the Arts Center Stage event where
programming for the coming year is announced is May 4. With regard to planning underway for the
annual volunteer picnic, he observed the tentative date is Labor Day weekend and suggested
consideration be given to selecting another date to maximize attendance.
As a member of the Civic Field CAP Councilmember Teitzel was pleased a lot of public attended the
kickoff meeting. He was thrilled Walker I Macy was selected and assured there were wonderful thing in
store for Civic Field and that everyone will love the changes.
Councilmember Tibbott reported on FD1's neighbor program at Fire Station 17 regarding neighborhoods
organizing to respond to emergencies. He relayed practical suggestions to have a flashlight, sturdy shoes
and a hardhat next to your bed. He provided Councilmember Teitzel a check for the volunteer
appreciation picnic, noting donations allow volunteers to bring their families to the picnic.
9. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION
PER RCW 42.30.110(1)(i)
This item was not needed.
Edmonds City Council Draft Minutes
May 3, 2016
Page 19
Packet Pg. 30
3.2.a
10. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN
EXECUTIVE SESSION
This item was not needed.
11. ADJOURN
With no further business, the Council meeting was adjourned at 9:48 p.m.
Edmonds City Council Draft Minutes
May 3, 2016
Page 20
Packet Pg. 31
3.3
City Council Agenda Item
Meeting Date: 05/10/2016
Approval of claim, payroll and benefit direct deposit, checks and wire payments.
Staff Lead: Scott James
Department: Administrative Services
Preparer: Nori Jacobson
Background/History
Approval of claim checks #219757 through #219882 dated May 5, 2016 for $469,711.61.
Approval of payroll direct deposit and checks #62153 through #62162 for $494,627.90, benefit checks
#62163 through #62170 and wire payments of $466,647.98 for the pay period April 16, 2016 through
April 30, 2016.
Financial Impact
Claims $469,711.61
Payroll Employee checks and direct deposit $494,627.90
Payroll Benefit checks and wire payments $466,647.98
Total Payroll $961,275.88
Staff Recommendation
Approval of claim, payroll and benefit direct deposit, checks and wire payments.
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non -approval of expenditures.
Attachments:
claim cks 05-05-16
FrequentlyUsedProjNumbers 05-05-16
payroll summary 05-05-16
payroll benefits 05-05-16
Packet Pg. 32
vchlist
05/05/2016 10:17:19AM
Bank code : usbank
Voucher Date Vendor
219757 5/5/2016 065052 AARD PEST CONTROL
219758 5/5/2016 001528 AM TEST INC
Voucher List
City of Edmonds
Invoice
364612
92034
219759 5/5/2016 001375 AMERICAN PLANNING ASSOCIATION 192636-1643
219760 5/5/2016 064335 ANALYTICAL RESOURCES INC AYQ1
219761 5/5/2016 074718 AQUATIC SPECIALTY SERVICES INC 10794
219762 5/5/2016 069751 ARAMARK UNIFORM SERVICES 1988560828
1988571671
PO # Description/Account
MEADOWDALE CC PEST CONTR
MEADOWDALE CC PEST CONTR
001.000.64.576.80.41.00
Tota
LABORATORY METAL SCAN
Metal Scan
423.000.76.535.80.41.31
Tota
APA MEMBERSHIP- SEAN CONR
Sean Conrad APA membership
001.000.62.558.60.49.00
Tota
WWTP - NPDES TESTING
NPDES testing
423.000.76.535.80.41.31
Tota
CHLORINE, CYANURIC ACID, SAN
CHLORINE, CYANURIC ACID, SAN
001.000.64.576.80.31.00
9.8% Sales Tax
001.000.64.576.80.31.00
Tota
FACILITIES DIVISION UNIFORMS
FACILITIES DIVISION UNIFORMS
001.000.66.518.30.24.00
9.8% Sales Tax
001.000.66.518.30.24.00
WWTP UNIFORMS, TOWELS, & M
WWTP UNIFORMS
423.000.76.535.80.24.00
3.3.a
Page: 1
c
ca
lid
U
a�
Amoun N
0
0-
AD
OI �
OI �
82.1,
1 : 82.1, `a
a�
c
m
75.0(
1 : 75.0(
0 0
c�
a
400.0(
1 : 400.0( .
U
4-
0
M
175.0( >
1 : 175.0( 0
CL
Q.
C a
C Un
r
636.3' cv
62.3(
1 : 698.6j Ln
0
Ln
0
N
18.1,
2
1.7( U
A
3.0z E
R
.r
r
a
Page: 1
Packet Pg. 33
vchlist
05/05/2016 10:17:19AM
Bank code : usbank
Voucher Date Vendor
219762 5/5/2016 069751 ARAMARK UNIFORM SERVICES
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
WWTP TOWELS & MATS
423.000.76.535.80.41.11
9.8% Sales Tax
423.000.76.535.80.24.00
9.8% Sales Tax
423.000.76.535.80.41.11
1988571672
PARKS MAINT UNIFORM SERVICE
PARKS MAINT UNIFORM SERVICE
001.000.64.576.80.24.00
PARKS MAINT UNIFORM SERVICE
001.000.64.576.80.41.00
1988571673
FACILITIES DIVISION UNIFORMS
FACILITIES DIVISION UNIFORMS
001.000.66.518.30.24.00
9.8% Sales Tax
001.000.66.518.30.24.00
1988575701
PUBLIC WORKS OMC LOBBY MAT:
PUBLIC WORKS OMC LOBBY MATE
001.000.65.518.20.41.00
PUBLIC WORKS OMC LOBBY MATE
111.000.68.542.90.41.00
PUBLIC WORKS OMC LOBBY MATE
421.000.74.534.80.41.00
PUBLIC WORKS OMC LOBBY MATE
422.000.72.531.90.41.00
PUBLIC WORKS OMC LOBBY MAT:
423.000.75.535.80.41.00
PUBLIC WORKS OMC LOBBY MATE
511.000.77.548.68.41.00
9.8% Sales Tax
001.000.65.518.20.41.00
9.8% Sales Tax
111.000.68.542.90.41.00
9.8% Sales Tax
3.3.a
Page: 2
c
ca
U
a�
Amoun };
0
a
am
81.0z
0.3( =a
7.9z
m
36.5' c�a
c�
0
L
1.3< a
i
5.0(
N
5.0(
m
T
5.0(
0
Ln
5.0( G
N
5.0E
w
0.1< 6
Page: 2
Packet Pg. 34
vchlist
05/05/2016 10:17:19AM
Bank code : usbank
Voucher Date Vendor
219762 5/5/2016 069751 ARAMARK UNIFORM SERVICES
219763 5/5/2016 071124 ASSOCIATED PETROLEUM
219764 5/5/2016 064807 ATS AUTOMATION INC
Voucher List
City of Edmonds
Invoice PO # Description/Account
(Continued)
421.000.74.534.80.41.00
9.8% Sales Tax
422.000.72.531.90.41.00
9.8% Sales Tax
423.000.75.535.80.41.00
9.8% Sales Tax
511.000.77.548.68.41.00
1988575702 FLEET DIVISION UNIFORMS & MAT
FLEET DIVISION UNIFORMS
511.000.77.548.68.24.00
FLEET DIVISION MATS
511.000.77.548.68.41.00
9.8% Sales Tax
511.000.77.548.68.24.00
9.8% Sales Tax
511.000.77.548.68.41.00
Total
0904744-IN WWTP - DIESEL FUEL
ULSD #2 DYED - BULK fuel
423.000.76.535.80.32.00
9.8% Sales Tax
423.000.76.535.80.32.00
0905662-IN WWTP - DIESEL FUEL
ULSD #2 DYED - BULK fuel
423.000.76.535.80.32.00
9.8% Sales Tax
423.000.76.535.80.32.00
Total
S080524 alerton system-PW
alerton system-PW 5/1-7/31/16
001.000.66.518.30.48.00
9.8% Sales Tax
001.000.66.518.30.48.00
3.3.a
Page: 3
c
ca
lid
U
a�
Amoun };
0
a
0.5( -0)
0.5( aUi
L
=a
0.5(
W
c
0.4£
c
c�
5.2E o
L
12.8, a
E
1.2E 0
219.1; >
0
L
a
Q.
Q
3,531.1(
N
346.0E
m
T
L6
2,272.0' c
Ln
0
222.6( Y
6,371.8£
E
r
2,866.5(
E
280.9,
R
.r
r
Q
Page: 3
Packet Pg. 35
vchlist
05/05/2016 10:17:19AM
Bank code : usbank
Voucher Date Vendor
219764 5/5/2016 064807 064807 ATS AUTOMATION INC
219765 5/5/2016 070305 AUTOMATIC FUNDS TRANSFER
Voucher List
City of Edmonds
Invoice PO # Description/Account
(Continued) Tota
87662 OUT SOURCING OF UTILITY BILL
UB Outsourcing area #100 Printing
422.000.72.531.90.49.00
UB Outsourcing area #100 Printing
423.000.75.535.80.49.00
UB Outsourcing area #100 Postage
421.000.74.534.80.42.00
UB Outsourcing area #100 Postage
423.000.75.535.80.42.00
9.6% Sales Tax
422.000.72.531.90.49.00
9.6% Sales Tax
421.000.74.534.80.49.00
9.6% Sales Tax
423.000.75.535.80.49.00
UB Outsourcing area #100 Printing
421.000.74.534.80.49.00
87781 OUT SOURCING OF UTILITY BILL
UB Outsourcing area #400 Printing
422.000.72.531.90.49.00
UB Outsourcing area #400 Printing
421.000.74.534.80.49.00
UB Outsourcing area #400 Printing
423.000.75.535.80.49.00
UB Outsourcing area #400 Postage
421.000.74.534.80.42.00
UB Outsourcing area #400 Postage
423.000.75.535.80.42.00
9.6% Sales Tax
422.000.72.531.90.49.00
9.6% Sales Tax
421.000.74.534.80.49.00
9.6% Sales Tax
3.3.a
Page: 4
c
ca
lid
U
a�
Amoun };
1 : 3,147.4, a
m
S �
m
91.4(
4
94.1 , c
am
328.8z
c
c�
328.8z o
8.7E a
8.7E
U
9.0: o
91.4( o
L
S a
Q
124.6,
N
124.6,
to
128.3E
0
448.6, c
N
Y
448.6,
E
11.9( TU
r
11.9( aa)
E
t
R
.r
r
Q
Page: 4
Packet Pg. 36
3.3.a
vchlist Voucher List Page: 5
05/05/2016 10:17:19AM
City of Edmonds
ca
lid
Bank code : usbank
U
W
Voucher Date Vendor
Invoice PO #
Description/Account
Amoun };
219765 5/5/2016 070305 AUTOMATIC FUNDS TRANSFER
(Continued)
a
423.000.75.535.80.49.00
12.3< m
87833
OUT SOURCING OF UTILITY BILLS
UB Outsourcing area #200 Printing
i
422.000.72.531.90.49.00
89.6E
UB Outsourcing area #200 Printing
421.000.74.534.80.49.00
89.6E
9.6% Sales Tax
422.000.72.531.90.49.00
8.6'
9.6% Sales Tax
421.000.74.534.80.49.00
8.6' o
9.6% Sales Tax
423.000.75.535.80.49.00
8.8 0 a
UB Outsourcing area #200 Printing
423.000.75.535.80.49.00
92.4(
UB Outsourcing area #200 Postage
421.000.74.534.80.42.00
4
321.6� C
UB Outsourcing area #200 Postage
423.000.75.535.80.42.00
321.6� o
87912
OUT SOURCING OF UTILITY BILLS
Q-
Q.
UB Outsourcing area #700 Printing
Q
422.000.72.531.90.49.00
22.6E ,n
UB Outsourcing area #700 Printing
N
421.000.74.534.80.49.00
22.6E
UB Outsourcing area #700 Printing
w
423.000.75.535.80.49.00
T
23.3 1 L6
UB Outsourcing area #700 Postage
9
421.000.74.534.80.42.00
101.1 ,e G
UB Outsourcing area #700 Postage
Y
423.000.75.535.80.42.00
101.1 ,
9.6% Sales Tax
E
422.000.72.531.90.49.00
2.1E 6
9.6% Sales Tax
421.000.74.534.80.49.00
2.1 E
9.6% Sales Tax
E
R
.r
r
Q
Page: 5
Packet Pg. 37
vchlist
05/05/2016 10:17:19AM
Bank code : usbank
Voucher Date Vendor
219765 5/5/2016 070305 AUTOMATIC FUNDS TRANSFER
219766
219767
219768
219769
219770
5/5/2016 075629 AV CAPTURE ALL INC
5/5/2016 001835 AWARDS SERVICE INC
Voucher List
City of Edmonds
Invoice
(Continued)
1119
86856
5/5/2016 061659 BAILEY'S TRADITIONAL TAEKWON 20676 TAEKWON-DO
20680 TAEKWON-DO
5/5/2016 072581 BARK TIME BLOWER TRUCK SERVICE 15097
PO # Description/Account
423.000.75.535.80.49.00
Tota
RECORDING SYSYTEM FOR COU
RECORDING SYSYTEM FOR COU
001.000.23.512.50.49.00
Tota
BADGES FOR RANGERS/STAFF
BADGES FOR RANGERS/STAFF
001.000.64.571.23.24.00
9.5% Sales Tax
001.000.64.571.23.24.00
Tota
20676 TAEKWON-DO INSTRUCTI
20676TAE KW ON -DO INSTRUCTI O
001.000.64.571.22.41.00
20680 TAEKWON-DO INSTRUCTI
20680 TAEKWON-DO INSTRUCTI
001.000.64.571.22.41.00
Tota
3.3.a
Page: 6
or
or
c
ca
lid
U
a�
_ Amoun };
0
0-
2.2z -0)
1 : 3,491.1$
a�
R
R .•
1, 304.4,
1 : 1,304.4,
c
c�
36.0( 0"0
3.4,
1 : 39.4:
w
N 0
50.0( >
or 0
a
189.0( Q
1 : 239.0( Ul)
e—
N
m
T
2,940.0(
0
Ln
279.3( G
Total : 3,219.3( Y
5/5/2016 074031 BARTH, RUTH 2O693 NO FEAR WATERC 20693 NO FEAR WATERCOLOR IN8 E
20693 NO FEAR WATERCOLOR IN5 f°
001.000.64.571.22.41.00 379.5(
20695 NO FEAR DRAWIN 20695 NO FEAR DRAWING INSTRU
m
20695 NO FEAR DRAWING INSTRU E
001.000.64.571.22.41.00 227.7(
R
.r
r
a
Page: 6
Packet Pg. 38
YOST PARK PLAY CHIPS
YOST PARK PLAY CHIPS
125.000.64.576.80.31.00
9.5% Sales Tax
125.000.64.576.80.31.00
vchlist
05/05/2016 10:17:19AM
Bank code : usbank
Voucher Date Vendor
219770 5/5/2016 074031 074031 BARTH, RUTH
219771 5/5/2016 071348 BERGERABAM
219772 5/5/2016 074307 BLUE STAR GAS
219773 5/5/2016 002800 BRAKE & CLUTCH SUPPLY
219774 5/5/2016 067391 BRAT WEAR
219775 5/5/2016 072005 BROCKMANN, KERRY
Voucher List
City of Edmonds
Invoice PO #
Description/Account
(Continued)
Tota
314528
E4MB.SERVICES THRU 4/15/16
E4MB.Services thru 4/15/16
016.000.66.518.30.41.00
Tota
9230
FLEET AUTO PROPANE 701 GAL
Fleet Auto Propane 701 Gal
511.000.77.548.68.34.12
Tota
560927
UNIT 106 - PARK CONT PARTS
Unit 106 - Park Cont Parts
511.000.77.548.68.31.10
9.6% Sales Tax
511.000.77.548.68.31.10
3.3.a
Page: 7
c
ca
hd
U
a�
Amoun };
607.2( a
m
a�
24,140.1 E
24,140.1E
a�
c
m
485.1 £ c
485.1E
0
L
a
337.7( E
32.4. ,-
0
Total:
370.1E _
18598 INV#18598 - EDMONDS PD - HONNI
o
S/S TRADITIONAL SHIRT
Q-
Q.
001.000.41.521.22.24.00
59.0( Q
L/S TRADITIONAL SHIRT -CLASS A
,n
001.000.41.521.22.24.00
64.0( N
EMBROIDER NAME ON S/S SHIRT
001.000.41.521.22.24.00
8.0( r
UNIFORM PANTS
001.000.41.521.22.24.00
178.0( 9
9.8% Sales Tax
G
001.000.41.521.22.24.00 30.2E �
20704 YOGA 20704 YOGA INSTRUCTION
20704 YOGA INSTRUCTION
001.000.64.571.27.41.00
20706 YOGA 20706 YOGA INSTRUCTION
Tota
I : 339.2E 0
176.5E
E
t
R
.r
r
Q
Page: 7
Packet Pg. 39
3.3.a
vchlist Voucher List Page: 8
05/05/2016
10:17:19AM
City of Edmonds
ca
lid
Bank code :
usbank
U
a�
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amoun };
219775
5/5/2016
072005 BROCKMANN, KERRY
(Continued)
a
20706 YOGA INSTRUCTION
001.000.64.571.27.41.00
643.5(
20709 YOGA
20709 YOGA INSTRUCTION
20709 YOGA INSTRUCTION
001.000.64.571.27.41.00
171.6(
20712 YOGA
20712 YOGA INSTRUCTION
c
20712 YOGA INSTRUCTION
001.000.64.571.27.41.00
317.8E
20715 YOGA
20715 YOGA INSTRUCTION
20715 YOGA INSTRUCTION
o
001.000.64.571.27.41.00
277.5(
20718 YOGA
20718 YOGA INSTRUCTION
f°
a
20718 YOGA INSTRUCTION
001.000.64.571.27.41.00
597.7E
20853 YOGA
20853 PILATES YOGA FUSION INST
20853 PILATES YOGA FUSION INST
o
001.000.64.571.27.41.00
391.3,
Total:
2,576.1( i
a
219776
5/5/2016
069295 BROWN, CANDY
4/26 BIRDS ARE AWESO
4/26/16 BIRDS ARE AWESOME CLA
Q'
Q
4/26/16 BIRDS ARE AWESOME CLA
001.000.64.571.23.41.00
47.6( r
Total:
47.6( T-
219777
5/5/2016
075278 BURNS, HOUSTON
4/5-4/26 FIELD ATTEN
4/5-4/26/16 SOFTBALL FIELD ATTEI`
m
4/5-4/26/16 SOFTBALL FIELD ATTEI`
'n
0
001.000.64.571.25.41.00
285.0( Ln
Total:
285.0( w
219778
5/5/2016
073029 CANON FINANCIAL SERVICES
15796597
FLEET COPIER
Fleet Copier
M
511.000.77.548.68.45.00
33.0, 6
9.5% Sales Tax
511.000.77.548.68.45.00 3.1 z m
15896132 FLEET COPIER t
R
.r
r
Q
Page: 8
Packet Pg. 40
vchlist
05/05/2016 10:17:19AM
Bank code : usbank
Voucher Date Vendor
219778 5/5/2016 073029 CANON FINANCIAL SERVICES
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
Fleet Copier
511.000.77.548.68.45.00
9.5% Sales Tax
511.000.77.548.68.45.00
15995123
CANON 5250
Canon 5250
001.000.61.557.20.45.00
Canon 5250
001.000.22.518.10.45.00
Canon 5250
001.000.21.513.10.45.00
9.8% Sales Tax
001.000.61.557.20.45.00
9.8% Sales Tax
001.000.22.518.10.45.00
9.8% Sales Tax
001.000.21.513.10.45.00
16012531
CANON 1030
Canon1030
001.000.61.557.20.45.00
Canon1030
001.000.22.518.10.45.00
Canon1030
001.000.21.513.10.45.00
9.8% Sales Tax
001.000.61.557.20.45.00
9.8% Sales Tax
001.000.22.518.10.45.00
9.8% Sales Tax
001.000.21.513.10.45.00
16018015
CONTRACT CHARGE- DEV SERV:
Cintract Charge- Printer- Dev Sery
001.000.62.524.10.45.00
Tota
3.3.a
Page: 9
c
ca
lid
U
a�
Amoun };
0
a
am
33.0,
3.1z =a
4.
W
c
104.8'
52.4( c�a
0
52.4( L>%
ca
a
10.2 1
5.1z
4-
0
5.1:
0
L
Q
Q.
9.3: Q
9.3< N
9.3: 9
r
0.9'
0
0.9'
0.9:
J �
Ja
343.0( m
1 : 676.2 ,
R
.r
r
Q
Page: 9
Packet Pg. 41
vchlist
05/05/2016 10:17:19AM
Bank code : usbank
Voucher Date Vendor
219779 5/5/2016 075627 CAPITOL STRATEGIES
219780 5/5/2016 067446 CEM CORPORATION
219781 5/5/2016 003510 CENTRAL WELDING SUPPLY
219782 5/5/2016 075626 CITY OF BATTLEGROUND
219783 5/5/2016 019215 CITY OF LYNNWOOD
219784 5/5/2016 075331 COCKRUM, MARK
Voucher List
City of Edmonds
Invoice
723
532546
LY 232877
835
12237
12242
April 2016
3.3.a
Page: 10
c
ca
lid
U
a�
PO # Description/Account Amoun };
U)
FEDERAL LOBBYIST FOR APRIL 20 a
Federal lobbyist charges for 2016
001.000.61.557.20.41.00 4,000.0(
Total: 4,000.0( ac)
SERVICE & GOODS
basic service labor & response
423.000.76.535.80.48.21
balance ring foam & cavity heater
423.000.76.535.80.48.21
9.8% Sales Tax
423.000.76.535.80.48.21
Tota
FLEET SHOP SUPPLIES
Fleet Shop Supplies
511.000.77.548.68.31.20
9.8% Sales Tax
511.000.77.548.68.31.20
Tota
UNIT E125PO - USED VEHICLE
Unit E125PO - Used Vehicle
511.100.77.594.48.64.00
Tota
INV#12237 CUST#47 - EDMONDS
PRISONER R&B FOR MARCH 201
001.000.39.523.60.51.00
INV#12242 CUST#47 - EDMONDS
NARCOTICS SGT JAN-MAR 2016
104.000.41.521.21.51.00
Tota
ACCIS CONFERENCE PER DIEM
ACCIS conference per diem
L
4.
a�
c
954.0(
213.0(
0
20.8 i
11,187.81, a
E
U
93.0: o
0
9.1, o
102.1; a
Q.
Q
LO
r-
2,500.0(
I : 2,500.0( "
m
T
P
6 C
Ln
572.5(
P
10,222.0( •@
10,794.5( 6
Page: 10
Packet Pg. 42
r
c
m
E
t
R
.r
r
Q
vchlist
05/05/2016 10:17:19AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher
Date
Vendor
Invoice
PO # Description/Account
219784
5/5/2016
075331 COCKRUM, MARK
(Continued)
001.000.31.518.88.43.00
Tota
219785
5/5/2016
064369 CODE PUBLISHING CO
52899
EDMONDS CITY CODE ELECTRO
EDMONDS CITY CODE ELECTRO
001.000.25.514.30.41.00
9.8% Sales Tax
001.000.25.514.30.41.00
Tota
219786
5/5/2016
069892 COLUMBIA FORD INC
3-G1538
UNIT E109PO - NEW 2016 FORD I
Unit E109PO - New 2016 Ford Inter
511.100.77.594.48.64.00
3-G1540
UNIT E118PR - NEW 2016 FORD F
Unit E118PR - New 2016 Ford F350
511.100.77.594.48.64.00
3-G1541
UNIT E107PO - NEW 2016 FORD I
Unit E107PO - New 2016 Ford Inter
511.100.77.594.48.64.00
Tota
219787
5/5/2016
065683 CORRY'S FINE DRY CLEANING
APRIL 2016
DRY CLEANING MAR-APRIL 2016-
CLEANING/LAUNDRY MAR/APRIL
001.000.41.521.22.24.00
Tota
219788
5/5/2016
075042 COVERALL OF WASHINGTON
7100164218
COMMERCIAL CLEANING SERVI
Commercial Cleaning Services
423.000.76.535.80.41.23
Tota
219789
5/5/2016
064531 DINES, JEANNIE
16-3655
CITY COUNCIL MINUTES 4/26/16
04/26/2016 CITY COUNCIL MINUT
001.000.25.514.30.41.00
Tota
3.3.a
Page: 11
c
ca
lid
U
a�
Amoun
};
0
46.0(
0-
a)
1 : 46.0(
a�
NI
NI
.•
242.5(
4
c
m
23.7
1 : 266.21
N
o
CE
28,773.5(
3
E
.2
U
28,181.1(
o
N
CE
35,168.6'
C
a
1 : 92,123.2'
Q
E Ln
2 N
494.5z
1 : 494.51
L6
CE c
LO
0
514.0( Y
1 : 514.0(
E:
287.1( a0i
1 : 287.1( E
t
R
.r
r
a
Page: 11
Packet Pg. 43
vchlist
05/05/2016 10:17:19AM
Bank code : usbank
Voucher Date Vendor
219790 5/5/2016 073772 DIRECT MATTERS
219791
219792
219793
219794
Voucher List
City of Edmonds
Invoice
54196
5/5/2016 070244 DUANE HARTMAN & ASSOCIATES INC 15-2511.4
5/5/2016 007253 DUNN LUMBER
16-2559.1
3900801
5/5/2016 074302 EDMONDS HARDWARE & PAINT LLC 001498
5/5/2016 038500 EDMONDS SENIOR CENTER
219795 5/5/2016 008705 EDMONDS WATER DIVISION
2016-05-01
7-05276
PO # Description/Account
SUPPLIES
SUPPLIES
001.000.23.523.30.31.00
Tota
TO 15-03.SERVICES THRU 4/24/1
TO 15-03.Services thru 4/24/16
132.000.64.594.76.41.00
E4GC.SERVICES THRU 4/24/16
E4GC.Services thru 4/24/16
423.200.75.594.35.41.00
Tota
PM: OFF LEASH PARK CONCRETE
PM: OFF LEASH PARK CONCRETE
001.000.64.576.80.31.00
9.5% Sales Tax
001.000.64.576.80.31.00
Tota
PM: BRAIDED ROPE, GLOVES
PM: BRAIDED ROPE, GLOVES
001.000.64.576.80.31.00
9.8% Sales Tax
001.000.64.576.80.31.00
Tota
05/16 RECREATION SERVICES C
05/16 Recreation Services Contract
001.000.39.569.10.41.00
Tota
CC
CEMETERY SEWER & STORM 82
CEMETERY SEWER & STORM 82C
130.000.64.536.50.47.00
Tota
3.3.a
Page: 12
6
c
ca
lid
U
a�
_ Amoun };
0
0-
am
182.5(
1 : 182.5( i
=a
4.
aD
c
87.0(
c
c�
1,451.9E —
1: 1,538.9E
c�
a
E
118.0( TU
w
0
11.2' @
129.2 j o
L
Q
0.
i
0
44.9
LO
N
4.4'
1 : 49.3E
L6
o
LO
F c
5,000.0(
I: 5,000.0(
f°
150.1E
1 : 150.1E E
R
.r
r
Q
Page: 12
Packet Pg. 44
vchlist
05/05/2016 10:17:19AM
Bank code : usbank
Voucher Date Vendor
219796 5/5/2016 075566 EHRBAR, PAMELA
Voucher List
City of Edmonds
Invoice
BID-04_28_16
219797 5/5/2016 008812 ELECTRONIC BUSINESS MACHINES AR37825
AR37906
AR37907
PO # Description/Account
SUPPLIES FOR ANNUAL MEETING,
Reimbursement for supplies and cate
140.000.61.558.70.31.00
Administrative services 4/14/16 -
140.000.61.558.70.41.00
Total
COPY FEE FOR COPIER
COPY FEE FOR COPIER
001.000.23.523.30.48.00
WATER SEWER COPY USE
Water Sewer Copy Use
421.000.74.534.80.31.00
Water Sewer Copy Use
423.000.75.535.80.31.00
9.8% Sales Tax
421.000.74.534.80.31.00
9.8% Sales Tax
423.000.75.535.80.31.00
PW COPY USE
PW Copy Use
001.000.65.518.20.31.00
PW Copy Use
111.000.68.542.90.31.00
PW Copy Use
422.000.72.531.90.31.00
PW Copy Use
421.000.74.534.80.31.00
PW Copy Use
423.000.75.535.80.31.00
PW Copy Use
511.000.77.548.68.31.10
9.8% Sales Tax
001.000.65.518.20.31.00
9.8% Sales Tax
3.3.a
Page: 13
c
ca
lid
U
a�
Amoun };
0
a
am
725.6z
a�
L
1,417.5( =a
2,143.1�
a�
c
m
6.6£
0
23.2E a
23.2(
2.2£ o
17.6(
m
17.6(
0
12.4: c
N
Y
12.4< C-)
E
12.4: 2
r
3.0: 00)
E
t
R
.r
r
Q
Page: 13
Packet Pg. 45
vchlist
05/05/2016 10:17:19AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice
PO # Description/Account
219797 5/5/2016 008812 ELECTRONIC BUSINESS MACHINES (Continued)
111.000.68.542.90.31.00
9.8% Sales Tax
422.000.72.531.90.31.00
9.8% Sales Tax
421.000.74.534.80.31.00
9.8% Sales Tax
423.000.75.535.80.31.00
9.8% Sales Tax
511.000.77.548.68.31.10
AR38037
ADDTL COPIES- BUILDING
Additional copies- Building
001.000.62.524.10.45.00
AR38598
P&R PRINTER C1030 #A6995
P&R PRINTER C1030 #A6995
001.000.64.571.21.45.00
Total
219798 5/5/2016 070515 EMERALD CITY HARLEY-DAVIDSON 162668
UNIT 405 - PARTS
Unit 405 - Parts
511.000.77.548.68.31.10
9.8% Sales Tax
511.000.77.548.68.31.10
165009
UNIT 203 - PARTS AND SUPPLIES
Unit 203 - Parts and Supplies
511.000.77.548.68.31.10
9.8% Sales Tax
511.000.77.548.68.31.10
18764
UNIT 405 - FRONT TIRE
Unit 405 - Front Tire
511.000.77.548.68.31.10
Tire Svc St Fee
511.000.77.548.68.31.10
Labor
511.000.77.548.68.48.00
9.8% Sales Tax
3.3.a
Page: 14
c
ca
lid
U
W
Amoun };
0
a
1.7< -0)
1.7: aa)
L
=a
1.2. V
W
c
1.2.
1.2( c�a
0
L
7.1( a
E
23.6E
202.3( 0
ns
0
L
a
151.90 Q
LO
14.& N
m
625.5E r
0
61.3' o
N
Y
U
199.9( E
1.0(
c
m
52.5( E
R
.r
r
Q
Page: 14
Packet Pg. 46
3.3.a
vchlist
Voucher List
Page: 15
05/05/2016
10:17:19AM
City of Edmonds
ca
lid
Bank code :
usbank
U
a�
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amoun };
219798
5/5/2016
070515 EMERALD CITY HARLEY-DAVIDSON
(Continued)
a
511.000.77.548.68.31.10
19.6' m
9.8% Sales Tax
511.000.77.548.68.48.00
5.1 z
L
Total: 1,131.9E
219799
5/5/2016
009350 EVERETT DAILY HERALD
EDH694568
PLNB20160008- LEGAL ADS
a
PLNB20160008- LEGAL ADS
m
001.000.62.558.60.41.40
55.0z
EDH695582
CITY NOTICES CIVIC FIELD
c�
CITY NOTICES-
—
001.000.25.514.30.41.40
77.1
Total: 132.2, Q
219800
5/5/2016
066378 FASTENAL COMPANY
WAMOU39395
ARROW T50 1/2" STAPLE
E
ARROW T50 1/2" STAPLE
f°
U
423.000.76.535.80.31.21
5.5( o
9.8% Sales Tax
423.000.76.535.80.31.21
cu
0.5z c
WAMOU39446
SUPPLIES: PLTFLTR
a
SUPPLIES: PltFltr
Q-
Q
423.000.76.535.80.31.21
51.2(
9.8% Sales Tax
r
423.000.76.535.80.31.21
5.0,
WAMOU39501
M13 LEED FLTR
�.
M13 LEED FLTR
423.000.76.535.80.31.21
76.6( o
9.8% Sales Tax
Ln
423.000.76.535.80.31.21
0
7.5' w
Total: 146.31,
E
219801
5/5/2016
071026 FASTSIGNS OF LYNNWOOD
443-20651
CORNER PARK TAGS - ORDER # 4 M
CORNER PARK TAGS - ORDER # 4
127.000.64.575.50.31.00
27.5,
9.8% Sales Tax
127.000.64.575.50.31.00
2.7(
R
.r
r
Q
Page: 15
Packet Pg. 47
3.3.a
vchlist Voucher List Page: 16
05/05/2016
10:17:19AM
City of Edmonds
ca
lid
Bank code :
usbank
U
a�
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amoun };
219801
5/5/2016
071026 FASTSIGNS OF LYNNWOOD
(Continued)
a
443-20655
FLOWER BASKET TAGS
m
FLOWER BASKET TAGS
127.000.64.575.50.31.00
284.8z w
L
9.8% Sales Tax
127.000.64.575.50.31.00
27.9'
Total:
342.9, c
m
219802
5/5/2016
009815 FERGUSON ENTERPRISES INC
4209281
LF WTR PRV, ETC.
If wtr prv, etc.
423.000.76.535.80.48.21
356.41 _
9.8% Sales Tax
423.000.76.535.80.48.21
34.9: a
Total:
391.3E
219803
5/5/2016
075614 FREEBURG, DAVID
5216
PLUMBER REIMBURSEMENT
f°
U
Plumber Reimbursement
c
421.000.74.534.80.49.00
148.2< @
Total:
148Z c
L
219804
5/5/2016
011900 FRONTIER
253-003-6887
LIFT STATION #6 VG SPECIAL ACCI
a
LIFT STATION #6 VG SPECIAL ACCI
Q
423.000.75.535.80.42.00
41.9, *)
253-012-9189
WWTP AUTO DIALER- 1 VOICE GR
N
WWTP AUTO DIALER- 1 VOICE GR
423.000.76.535.80.42.00
41.3z r
253-017-7256
W WTP TELEMETRY - 8 VOICEGRAI
c
W WTP TELEMETRY - 8 VOICEGRAI
9
Ln
423.000.76.535.80.42.00
224.0E w
425-745-5055
MEADOWDALE PRESCHOOL PHOI`
MEADOWDALE PRESCHOOL PHO�
E
001.000.64.571.29.42.00
91.6:
PARKS MAINT IP LINE (10 + TAX)
001.000.66.518.30.42.00
10.9E
425-771-0158
FIRE STATION #16 ALARM AND FA}
t
FIRE STATION #16 ALARM AND FA}
R
.r
r
a
Page:
16
Packet Pg. 48
vchlist
05/05/2016 10:17:19AM
Bank code : usbank
Voucher Date Vendor
219804 5/5/2016 011900 FRONTIER
219805 5/5/2016 075163 GARCIA-GARCIA, CESAR
219806 5/5/2016 073922 GAVIOLA, NIKKA
219807 5/5/2016 072515 GOOGLE INC
Voucher List
City of Edmonds
Invoice
(Continued)
425-771-5553
509-022-0049
11982
12632
20690 TAEKWON-DO
3360236398
219808 5/5/2016 074722 GUARDIAN SECURITY SYSTEMS 648149
219809 5/5/2016 012560 HACH COMPANY
PO # Description/Account
001.000.66.518.30.42.00
WWTP AUTO DIALER- 1 BUSINE
WWTP AUTO DIALER- 1 BUSINE
423.000.76.535.80.42.00
LIFT STATION #2 VG SPECIAL AC
LIFT STATION #2 VG SPECIALAC
423.000.75.535.80.42.00
Tota
INTERPRETER FEE
INTERPRETER FEE
001.000.23.512.50.41.01
INTERPRETER FEE
INTERPRETER FEE
001.000.23.512.50.41.01
Tota
20690 TAEKWON-DO INSTRUCTI
20690 TAEKWON-DO INSTRUCTI
001.000.64.571.27.41.00
Tota
BILLING ID# 5030-2931-5908
Google Apps - Apr-2016
001.000.31.518.88.48.00
Tota
OLD PUBLIC WORKS SECURITY
Old Public Works Security
001.000.66.518.30.48.00
Tota
9890277 M-FC ROSOLIC ACID
M-FC ROSOLIC ACID
423.000.76.535.80.31.31
9.8% Sales Tax
3.3.a
Page: 17
S:
S�
c
ca
lid
U
a�
Amoun };
0
a
131.3( -0a
+.
�
L
114.5�
CE
Cf �
26.2(
I : 682.1:
c
c�
0
155.3, a
E
105.3, U
1 : 260.61 c
or >
or 0
a
214.0( Q
1 : 214.0( ..
N
31.0(
1 : 31.0( an
0
Ln
0
N
55.0( U
I : 55.0( •�
r
c
m
226.6E E
t
R
.r
r
Q
Page: 17
Packet Pg. 49
vchlist
05/05/2016 10:17:19AM
Voucher List
City of Edmonds
Bank code :
Voucher
usbank
Date
Vendor
Invoice PO #
Description/Account
219809
5/5/2016
012560 HACH COMPANY
(Continued)
423.000.76.535.80.31.31
Freight
423.000.76.535.80.31.31
Tota
219810
5/5/2016
064576 HAUTH, TELMA
51416
REIMBURSEMENT FOR TRAVEL F
REIMBURSEMENT FOR TRAVEL F
001.000.23.512.50.43.00
Tota
219811
5/5/2016
075618 HAYES, AHIMZA
4/26 REFUND DAM DEP
4/26/16 REFUND DAMAGE DEPO
3.3.a
Page: 18
S
381.9E >
0
L
Q
36.6 - Q.
418.6: Q
N
102.3(
102.3(
0
Ln
0
N
Y
15,715.0(
15,715.0( .
c�
r
c
m
84.0E E
t
R
.r
r
Q
Page: 18
Packet Pg. 50
vchlist
05/05/2016 10:17:19AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
219815 5/5/2016 073548 INDOFF INCORPORATED (Continued)
2790617
2791897
2793184
219816 5/5/2016 070097 INLAND TECHNOLOGY INC 88217
219817
219818
5/5/2016 014900 INT'L INSTITUTE OF MUNI CLERKS 05042016
5/5/2016 014940 INTERSTATE BATTERY SYSTEMS 300-10007222
PO # Description/Account
001.000.25.514.30.31.00
EASELS- DEV SERV DEPT
EASELS- DEV SERV DEPT
001.000.62.524.10.35.00
FINGERTIP MOISTENER
LEE SortKwik Fingertip Moistener
001.000.31.514.23.31.00
9.8% Sales Tax
001.000.31.514.23.31.00
SWINGLINE ELECTRIC STAPLER
Swingline Electric Stapler for N
001.000.31.514.23.35.00
9.8% Sales Tax
001.000.31.514.23.35.00
Tota
EDGE TEK FILERS CASE & SHIPP
edge tek filers case & shipping
423.000.76.535.80.31.21
9.8% Sales Tax
423.000.76.535.80.31.21
3.3.a
Page: 19
c
ca
lid
U
a�
Amoun };
0
a
8.2z -00
m
L
395.2' !a
4-
a�
c
8.0(
0.7(
0
74.9E a
E
7.3E
578.61 U
4-
0
0
268.6E a
Q.
Q
26.3'
LO
Total :
295.0T-
N
MEMBERSHIP RENEWALS
�.
ANNUAL MEMBERSHIP - SCOTT PA
001.000.25.514.30.49.00
195.0( o
ANNUAL MEMBERSHIP - LINDA HYI
�n
001.000.25.514.30.49.00
0
95.0( w
Total:
290.0(
PM: CABLE TIES
PM: CABLE TIES
001.000.64.576.80.31.00
9.8% Sales Tax
001.000.64.576.80.31.00
E
ca
71.4(
m
E
7.0(
R
.r
r
Q
Page: 19
Packet Pg. 51
vchlist
05/05/2016 10:17:19AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
219818 5/5/2016 014940 014940 INTERSTATE BATTERY SYSTEMS (Continued)
219819 5/5/2016 061844 INTL CONF OF POLICE CHAPLAINS 46302
219820 5/5/2016 014957 J B INSTANT LAWN
219821 5/5/2016 063558 J R IDDINGS INC
219822 5/5/2016 075616 JACOBSON, NORI
219823 5/5/2016 075062 JAMESTOWN NETWORKS
219824 5/5/2016 067568 KPG INC
539551
1159
PO # Description/Account
Tota
INV 46302 ICPC DUES -
GAYDOS
ANNUAL POLICE CHAPLAIN DUE
3.3.a
Page: 20
S
1,909.0( a
187.0E o
I: 2,096.0E ca
a
E
.2
1,320.0( ,-
0
129.3( >
I: 1,449.3E a
Q.
Sr Q
a) ,O
50.6' N
I : 50.6'
m
EC r
L6
ci C
500.0( c
N
Y
49.0(
1 : 549.0( .
ca
r
c
m
248.2E E
t
R
.r
r
Q
Page: 20
Packet Pg. 52
vchlist
05/05/2016 10:17:19AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
219824 5/5/2016 067568 KPG INC (Continued)
219825 5/5/2016 017050 KWICK'N KLEEN CAR WASH
219826 5/5/2016 075624 LANGSHOLT PROPERTIES LLC
219827 5/5/2016 072320 MACK, LINDA
04052016-03
8-45625
APR 2016 EXP. CLAIM
219828 5/5/2016 072136 MANAGERPLUS SOLUTIONS LLC 425-771-02336/2/2016
219829 5/5/2016 074099 MARTIN, GARY
4/11 SUB YOGA
4/21 SUB YOGA
219830 5/5/2016 075425 MCARTHUR, AMELIA 4/5-4/26 GYM ATTEND
4/7-4/28 GYM ATTEND
PO # Description/Account
E2AD.Services thru 3/25/16
112.000.68.595.33.41.00
Tota
CITY CAR WASHES
City Car Washes
511.000.77.548.68.48.00
Tota
#5219017290-AC UTILITY REFUN
#5219017290-AC Utility refund due
411.000.233.000
Tota
REIMBURSEMENT FOR HOTEL -
HOTEL - BEND, OR 4/24-4/27
001.000.41.521.40.43.00
Tota
FLEET - SOFTWARE SUPPORT 6/
Fleet - Software Support 6/3/16-6/2/
511.000.77.548.68.48.00
Tota
4/11 SUB YOGA
4/11 SUB YOGA
001.000.64.571.27.41.00
4/21 SUB YOGA
4/21 SUB YOGA
001.000.64.571.27.41.00
Tota
4/5-4/26/16 VOLLEYBALL GYM AT
4/5-4/26/16 VOLLEYBALL GYM AT
001.000.64.571.25.41.00
4/7-4/28/16 VOLLEYBALL GYM AT
3.3.a
Page: 21
D
c
ca
lid
U
a�
_ Amoun };
0
0-
am
110.61
1 : 358.9; i
=a
4-
aD
c
10.0(
1 : 10.0(
c
�
tc
18.2,
1 : 18.2; a
E
BE 2
U
w
325.5E o
1 : 325.51 >
0
L
3l a
1,599.0( Ln
1,599.0(
m
T
75.0( c
Ln
0
N
Y
75.0(
1 : 150.0( .
ca
TE
r
TE
120.0( E
TE
R
.r
r
Q
Page: 21
Packet Pg. 53
vchlist
05/05/2016 10:17:19AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher
Date
Vendor
Invoice PO #
Description/Account
219830
5/5/2016
075425 MCARTHUR, AMELIA
(Continued)
4/7-4/28/16 VOLLEYBALL GYM ATl
001.000.64.571.25.41.00
Tota
219831
5/5/2016
020039 MCMASTER-CARR SUPPLY CO
55116999
MULTIPURPOSE STAINLESS STEL
multipurpose type 304 stainless stel
423.000.76.535.80.31.21
Freight
423.000.76.535.80.31.21
55348188
PETROLEUM HOSE
petroleum hose
423.000.76.535.80.31.21
Freight
423.000.76.535.80.31.21
55415908
CAM & GROOVE HOSE
cam & groove hose
423.000.76.535.80.31.21
Freight
423.000.76.535.80.31.21
Tota
219832
5/5/2016
075623 MEGAN HARRISON
3-58350
#40164391-803-LB3 UTILITY REF
3.3.a
Page: 22
c
ca
En
lid
U
W
_ Amoun };
0
a
E a)
120.0(
240.0( i
=a
L =
4-
W
0
456.5(
52.0< cm
0
86.6z a
un
on
on
8.4:
w
0
138.1 0
0
L
8.V a
I : 749.91LO
Q
r
UE N
321.3(
1 : 321.3( r
Ln
y
140.0(
1 : 140.0( E
c
99.7� E
t
r,
0
.r
r
Q
Page: 22
Packet Pg. 54
un
on
on
8.4:
w
0
138.1 0
0
L
8.V a
I : 749.91LO
Q
r
UE N
321.3(
1 : 321.3( r
Ln
y
140.0(
1 : 140.0( E
c
99.7� E
t
r,
0
.r
r
Q
Page: 22
Packet Pg. 54
vchlist
05/05/2016 10:17:19AM
Voucher List
City of Edmonds
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
219834
5/5/2016
020900 MILLERS EQUIP & RENTALL INC
(Continued)
001.000.64.576.80.31.00
Tota
219835
5/5/2016
021983 MOTOR TRUCKS INC
ME97160
UNIT 98 - LOCKRING
Unit 98 - Lockring
511.000.77.548.68.31.10
Freight
511.000.77.548.68.31.10
9.8% Sales Tax
511.000.77.548.68.31.10
Tota
219836
5/5/2016
063777 MUNIMETRIX SYSTEMS CORP.
1606004
CLERKS INDEX SOFTWARE SUP
3.3.a
Page: 23
PC
2,959.0( 0
LO
r-
1,278.0( 04
I : 4,237.0( "
m
T
0
Ln
3.6E G
1 : 3.6E Y
E
53.9:
c
m
5.2E E
R
.r
r
Q
Page: 23
Packet Pg. 55
vchlist
05/05/2016 10:17:19AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher
Date
Vendor
Invoice
219839
5/5/2016
024302 024302 NELSON PETROLEUM
(Continued)
219840
5/5/2016
061013 NORTHWEST CASCADE INC
2-1633373
2-1635524
2-1644706
2-1644707
219841
5/5/2016
075619 NOSTRAND, NANCY
4/27 REFUND
219842 5/5/2016 063511 OFFICE MAX INC 804561
830943
219843 5/5/2016 026200 OLYMPIC VIEW WATER DISTRICT 0000130
PO # Description/Account
Tota
YOST PARK HONEY BUCKET
YOST PARK HONEY BUCKET
001.000.64.576.80.45.00
HICKMAN PARK HONEY BUCKET
HICKMAN PARK HONEY BUCKET
001.000.64.576.80.45.00
EDMONDS ELEMENTARY HONEY
EDMONDS ELEMENTARY HONEY
001.000.64.576.80.45.00
MADRONA ELEMENTARY HONEY
MADRONA ELEMENTARY HONEY
001.000.64.576.80.45.00
Tota
4/27 REFUND CLASS CANCELLEE
4/27 REFUND CLASS CANCELLEE
001.000.239.200
Tota
PW OFFICE SUPPLIES - LABLE M
PW Office Supplies - Lable Maker T
001.000.65.518.20.31.00
9.8% Sales Tax
001.000.65.518.20.31.00
PW OFFICE SUPPLIES - MAILING
PW Office Supplies - Mailing Envel
001.000.65.518.20.31.00
9.8% Sales Tax
001.000.65.518.20.31.00
Tota
PLANTER IRRIGATION 220TH ST
PLANTER IRRIGATION 220TH ST
001.000.64.576.80.47.00
3.3.a
Page: 24
c
ca
lid
U
a�
_ Amoun };
59.2, 0
m
CL
m
309.2'
4-
a�
c
587.6, a)B
B
c�
111.6E o
B
B a
111.6E
1,120.1; .�
z
i w
0
ca
87.0( >
1 : 87.0( 0
CL
Q.
A Qn aI �
r
48.6( cv
4.71 r
E �n
0
°p cn
24.4:
N
2.4( E
1 : 80.2(
15.7i
R
.r
r
Q
Page: 24
Packet Pg. 56
vchlist
05/05/2016 10:17:19AM
Bank code : usbank
Voucher
219843
219844
Date Vendor
5/5/2016 026200 OLYMPIC VIEW WATER DISTRICT
5/5/2016 002203 OWEN EQUIPMENT COMPANY
Voucher List
City of Edmonds
Invoice
(Continued)
0001520
0001530
0002930
0021400
0026390
00078763
00078787
PO # Description/Account
CEMETERY 820 15TH ST SW
CEMETERY 820 15TH ST SW
001.000.64.576.80.47.00
CEMETERY SPRINKLER 820 15T
CEMETERY SPRINKLER 820 15T
001.000.64.576.80.47.00
SPRINKLER @ 5TH AVE S & SR10
SPRINKLER @ 5TH AVE S & SR10
001.000.64.576.80.47.00
FIRE STATION #20 88TH AVE W /
FIRE STATION #20 88TH AVE W /
001.000.66.518.30.47.00
PLANTER IRRIGATION 10415 226
PLANTER IRRIGATION 10415 226
001.000.64.576.80.47.00
UNIT 66 - AMP TERMINAL
Unit 66 - AMP Terminal
511.000.77.548.68.31.10
Freight
511.000.77.548.68.31.10
9.5% Sales Tax
511.000.77.548.68.31.10
UNIT 66 - BULB SEALS
Unit 66 - Bulb Seals
511.000.77.548.68.31.10
Freight
511.000.77.548.68.31.10
9.5% Sales Tax
511.000.77.548.68.31.10
SWEEPER TRAINING
Sweeper Training
511.000.77.548.68.49.00
9.5% Sales Tax
Tota
3.3.a
Page: 25
c
H
H
TI-
TI-
Un
lid
a�
_ Amoun };
0
0-
am
38.1E
L
;
26.1, c
4
4
17.4E
A o
A
198.8: a
�
•�
17.4E
I : 313.7i o
0
L
a
117.0( Q
12.6 1 r
N
12.3,
LO
0
135.3, c
N
13.4< 0
E
14.1: f°
r
c
m
398.0( E
t
R
.r
r
Q
Page: 25
Packet Pg. 57
vchlist
05/05/2016 10:17:19AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
219844 5/5/2016 002203 OWEN EQUIPMENT COMPANY (Continued)
00078797
00078935
00079008
00079153
219845 5/5/2016 027060 PACIFIC TOPSOILS 124116
217064
PO # Description/Account
511.000.77.548.68.49.00
TRAINING FEES
Training Fees
511.000.77.548.68.49.00
UNIT 66 - WATER PUMP, FILTERS
Unit 66 - Water Pump, Filters, Supp
511.000.77.548.68.31.10
Freight
511.000.77.548.68.31.10
9.5% Sales Tax
511.000.77.548.68.31.10
UNIT 66 - SUPPLIES
Unit 66 - Supplies
511.000.77.548.68.31.10
Freight
511.000.77.548.68.31.10
9.5% Sales Tax
511.000.77.548.68.31.10
UNIT 106 - BEARING
Unit 106 - Bearing
511.000.77.548.68.31.10
Freight
511.000.77.548.68.31.10
9.5% Sales Tax
511.000.77.548.68.31.10
CITY PARK SOIL
CITY PARK SOIL
132.000.64.594.76.65.00
9.8% Sales Tax
132.000.64.594.76.65.00
E6FC.DUMP FEE
E6FC.Dump Fee
422.200.72.594.31.41.00
Tota
3.3.a
Page: 26
c
ca
lid
U
a�
Amoun
};
_
0
37.8'
a
-0)
U
a�
L
398.0(
HE
4.
N
c
1,558.5E
42.0 1
0
152.0( j,
0
a
E
69.7:
15.4' o
8.0E 0
a
Q.
Q
1, 698.41
N
27.7E
m
163.9�
T
,n
I : 4,874.75
9
0
N
Y
2,170.0(
E
212.6E
c
m
E
120.0(
R
.r
r
a
Page: 26
Packet Pg. 58
vchlist
05/05/2016 10:17:19AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher
Date
Vendor
Invoice PO #
Description/Account
219845
5/5/2016
027060 PACIFIC TOPSOILS
(Continued)
217093
E61FC.DUMP FEE
E6FC.Dump Fee
422.200.72.594.31.41.00
Tota
219846
5/5/2016
075257 PCE PACIFIC INC
51734-00
FOXBORO DIFF. PRESSURE TRA
foxboro dill. pressure transmitter
423.000.76.535.80.31.21
Freight
423.000.76.535.80.31.21
9.8% Sales Tax
423.000.76.535.80.31.21
Tota
219847
5/5/2016
075183 PETERSON FRUIT CO
352711
WELLNESS COMMITTEE FRUIT
Wellness Committee fruit (April 201
001.000.22.518.10.49.00
Tota
219848
5/5/2016
008350 PETTY CASH
4/29 PARKS PETTY CAS
4/29/2016 PARKS PETTY CASH
USPS: UNPAID POSTAGE
001.000.64.571.21.49.00
LEACH: ART SPOT: FAMILY FUN
001.000.64.571.23.31.00
COLLEY: ARCHIE MCPHEE: DISC
001.000.64.571.23.31.00
COLLEY: DOLLAR TREE: DISCOV
001.000.64.571.23.31.00
COLLEY: JOANN: DISCOVERY CL
001.000.64.571.23.31.00
COLLEY: FRED MEYER: DISCOV
001.000.64.571.23.31.00
PARKER: HOBBY LOBBY: PROJE
001.000.64.571.29.31.00
CONLEY: ALBERTSONS: PRETEN
3.3.a
Page: 27
c
ca
lid
U
W
Amoun };
0
0-
a)
96.0( aa)
L
1 : 2,598.6E
N; a
c
m
1,710.0(
c
c�
36.0( o
171.1' ma-
1 : 1,917.1' E
AF U
6)
DP
E
C1
w
0
124.0E
@
1 : 124.0E
c
L
Q
Q.
Q
0.4(
�
N
8.2'
�•
O'
17.5z
c
El
,n
2.1�
w
A:
Y
11.8E
E
R
ca
3.9z
5.9'
E
D
R
.r
r
Q
Page: 27
Packet Pg. 59
vchlist
05/05/2016 10:17:19AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice
219848 5/5/2016 008350 PETTY CASH (Continued)
219849 5/5/2016 028860 PLATT ELECTRIC SUPPLY INC J329959
J330077
219850 5/5/2016 072384 PLAY-WELLTEKNOLOGIES 20884 LEGO WORKSHOP
219851 5/5/2016 075511 PROMAG ENVIRO SYSTEMS LTD 564754
PO # Description/Account
001.000.64.571.29.31.00
STEELE-SMITH: BARTELLS: CDS F1
001.000.64.571.28.31.00
CRUZ: ALBERTSONS: SNACKS FOF
125.000.64.576.80.31.00
CRUZ: STARBUCKS: COFFEE FOR
125.000.64.576.80.31.00
CRUZ: ALBERTSONS: SNACKS FOF
125.000.64.576.80.31.00
LINDSAY: EDMONDS BAKERY: SNA
001.000.64.576.80.31.00
Total
PW CHARGING STATION MATERIAL
PW Charging Station Material Return
511.100.77.594.48.64.00
9.8% Sales Tax
511.100.77.594.48.64.00
FLEET CHARGING STATION AT PW
Fleet Charging Station at PW - Mat&
511.100.77.594.48.64.00
9.8% Sales Tax
511.100.77.594.48.64.00
Total
20884 LEGO WORKSHOP INSTRUC
20884 LEGO WORKSHOP INSTRUC
001.000.64.571.22.41.00
Total
LMI METERING PUMP B SERIES
LMI METERING PUMP B SERIES -
423.000.76.535.80.48.21
Total
3.3.a
Page: 28
c
ca
lid
U
a�
Amoun };
0
a
4.9, -0a
16.4E aUi
L
=a
10.9E
a�
c
32.8,
3.7< c�a
0
26.0( L>%
145.0E
E
U
-20.0', o
-1.9( o
L
a
Q.
Q
39.1:
LO
3.8z
20.9E m
r
LO
0
LO
0
200.0( to
200.0E cYi
E
1,469.2'
1,469.2'
t
R
.r
r
Q
Page: 28
Packet Pg. 60
vchlist
05/05/2016 10:17:19AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice PO #
Description/Account
219852 5/5/2016 071911 PROTZ, MARGARET 20779 FELDENKRAIS
20779 FELDENKRAIS INSTRUCTIOI
20779 FELDENKRAIS INSTRUCTIOI
001.000.64.571.27.41.00
20783 FELDENKRAIS
20783 FELDENKRAIS INSTRUCTIOI
20783 FELDENKRAIS INSTRUCTIOI
001.000.64.571.27.41.00
20785 FELDENKRAIS
20785 FELDENKRAIS INSTRUCTIOI
20785 FELDENKRAIS INSTRUCTIOI
001.000.64.571.27.41.00
Total
219853 5/5/2016 046900 PUGET SOUND ENERGY 200000704821
FRANCES ANDERSON CENTER 70(
FRANCES ANDERSON CENTER 70(
001.000.66.518.30.47.00
200002411383
YOST PARK/POOL 9535 BOWDOIN
YOST PARK/POOL 9535 BOWDOIN
001.000.64.576.80.47.00
200007876143
OLD PUBLIC WORKS 200 DAYTON
OLD PUBLIC WORKS 200 DAYTON
421.000.74.534.80.47.00
200009595790
FIRE STATION #16 8429 196TH ST ;
FIRE STATION #16 8429 196TH ST ;
001.000.66.518.30.47.00
200011439656
FIRE STATION #20 23009 88TH AVE
FIRE STATION #20 23009 88TH AVE
001.000.66.518.30.47.00
200016558856
CIVIC CENTER 250 5TH AVE N / ME
CIVIC CENTER 250 5TH AVE N / ME
001.000.66.518.30.47.00
200016815843
FIRE STATION #17 275 6TH AVE N /
FIRE STATION #17 275 6TH AVE N /
001.000.66.518.30.47.00
200017676343
FLEET MAINTENANCE BAY 21105 7
FLEET MAINTENANCE BAY 21105 7
511.000.77.548.68.47.00
200019375639
MEADOWDALE CLUBHOUSE 6801
3.3.a
Page: 29
c
ca
U
a�
Amoun };
0
a
m
492.5(
a�
L
466.5(
d
c
m
293.0(
1,252.0( c�a
0
0
a
1,249.6' E
U
151.9: 0
0
0
150.0( a
Q.
Q
231.0'
N
m
121.4z
0
0
137.6( Y
E
392.4: 12
U
Page: 29
Packet Pg. 61
vchlist
05/05/2016 10:17:19AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher
Date Vendor
Invoice PO #
Description/Account
219853
5/5/2016 046900 PUGET SOUND ENERGY
(Continued)
MEADOWDALE CLUBHOUSE 6801
001.000.66.518.30.47.00
200019895354
SNO-ISLE LIBRARY 650 MAIN ST / �
SNO-ISLE LIBRARY 650 MAIN ST / �
001.000.66.518.30.47.00
200020415911
PUBLIC WORKS OMC 7110 210TH ;
PUBLIC WORKS OMC 7110 210TH
001.000.65.518.20.47.00
PUBLIC WORKS OMC 7110 210TH ;
111.000.68.542.90.47.00
PUBLIC WORKS OMC 7110 210TH ;
421.000.74.534.80.47.00
PUBLIC WORKS OMC 7110 210TH
423.000.75.535.80.47.10
PUBLIC WORKS OMC 7110 210TH ;
511.000.77.548.68.47.00
PUBLIC WORKS OMC 7110 210TH ;
422.000.72.531.90.47.00
200021829581
SERVICE FROM 3/23 - 4/21/16
GAS SERVICE FROM 3/23 - 4/21/16
423.000.76.535.80.47.63
200024711901
CITY PARK BUILDING 600 3RD AVE
CITY PARK BUILDING 600 3RD AVE
001.000.66.518.30.47.00
Tota I :
219854
5/5/2016 070809 PUGET SOUND EXECUTIVE
15-2674
COURT SECURITY
COURT SECURITY
001.000.23.512.50.41.00
Total:
219855
5/5/2016 073819 ROCK SOLID LEARNING LLC
20865 TEACHER APPREC
20865 TEACHER APPRECIATION Pf
20865 TEACHER APPRECIATION Pf
001.000.64.571.22.41.00
3.3.a
Page: 30
c
ca
lid
U
a�
Amoun };
0
a
am
95.3 1
4)
166.6E
a�
c
m
15.7E
c�
60.0' o
L
60.0' a
E
60.0' 'ca
w
60.0' 0
60.0: o
a
Q.
Q
608.7� ,n
e—
N
T-
134.2E w
T
3,936.9, ,A
0
Ln
0
0
Y
3,808.7E
3,808.7E ,E
c�
Page: 30
Packet Pg. 62
vchlist
05/05/2016 10:17:19AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice PO #
219855 5/5/2016 073819 073819 ROCK SOLID LEARNING LLC (Continued)
219856 5/5/2016 064769 ROMAINE ELECTRIC 5-008203
219857
219858
5/5/2016 069593 SAFELITE FULFILLMENT INC 01804-449423
5/5/2016 067076 SEATTLE PUMP AND EQUIPMENT CO 16-2042
219859 5/5/2016 075337 SIEGRIST, KIMBERLY
16-2042 F
4/11 SUB YOGA 20712
Description/Account
Tota
UNIT 43 - BATTERY
Unit 43 - Battery
511.000.77.548.68.31.10
9.5% Sales Tax
511.000.77.548.68.31.10
UNIT E125PO #959 - BATTERY
Unit E125PO #959 - Battery
511.100.77.594.48.64.00
9.8% Sales Tax
511.100.77.594.48.64.00
UNIT 796 - REPAIRS
Unit 796 - Repairs
511.000.77.548.68.48.00
9.8% Sales Tax
511.000.77.548.68.48.00
UNIT 47 - SUPPLIES
Unit 47 - Supplies
511.000.77.548.68.31.10
9.8% Sales Tax
511.000.77.548.68.31.10
FREIGHT
Freight
511.000.77.548.68.31.10
9.8% Sales Tax
511.000.77.548.68.31.10
4/11 SUB YOGA 20712
4/11 SUB YOGA 20712
001.000.64.571.27.41.00
Tota
Tota
Tota
3.3.a
Page: 31
c
ca
lid
U
W
Amoun };
33.0( a
m
m
116.9E
m
230.2(
22.5 1 L,
380.81 a
E
U
29.9E o
2.9z o
32.85 a
Q.
Q
r
102.8E
10.0E
0
73.91 w
7.2E E
194.1E
c
m
45.0(
R
.r
r
Q
Page: 31
Packet Pg. 63
vchlist
05/05/2016 10:17:19AM
Bank code : usbank
Voucher Date Vendor
219859 5/5/2016 075337 SIEGRIST, KIMBERLY
219860
219861
219862
5/5/2016 068489 SIRENNET.COM
5/5/2016 075628 SNO CO DEPT OF EMERG MGMT
Voucher List
City of Edmonds
Invoice
(Continued)
4/11 SUB YOGA 20718
0199864-IN
1000408354
5/5/2016 075543 SNO CO PUBLIC DEFENDER ASSOC 1485
219863 5/5/2016 037375 SNO CO PUD NO 1
1495
1502
1509
2004-2241-8
2004-9314-6
PO # Description/Account
4/11 SUB YOGA 20718
4/11 SUB YOGA 20718
001.000.64.571.27.41.00
3.3.a
Page: 32
c
ca
lid
U
a�
_ Amoun };
0
a
a)
75.0( aa)
L
Total : 120.0( 'a
UNITS EQ96PO, E107PO, E108PO,
Units EQ96PO, E107PO, E108PO, E
511.100.77.594.48.64.00
396.0(
Freight
a
511.100.77.594.48.64.00
80.8< _
Total :
476.81
c�
Q1 & Q2-2016 EMERGENCY SERVI(
0'
Q1 & Q2-2016 Emergency Services E
001.000.39.525.60.51.00 23,316.5(
Total : 23.316.5( w
MARCH 2O16
March 2016
001.000.39.512.52.41.00
REIMBURSE PUBLIC DEFENDER'
REIMBURSE PUBLIC DEFENDER'S
001.000.39.512.52.41.00
CONTRACT AMENDMENT APPRO
Contract amendment approved for
001.000.39.512.52.41.00
APRIL 2016 PUBLIC DEFENSE SE
April 2016 Public defense services
001.000.39.512.52.41.00
Tota
FRANCES ANDERSON CENTER 7
FRANCES ANDERSON CENTER 7
001.000.66.518.30.47.00
MAPLEWOOD PARK IRRIGATION
0
ns
0
a
22,589.5( Q
S
T
44.5z
VI
m
T
16,500.0( c
R ,n
0
N
22,589.5(
I : 61,723.51 E
0( U
0( r
1,075.3£
M E
R
.r
r
Q
Page: 32
Packet Pg. 64
vchlist
05/05/2016 10:17:19AM
Bank code : usbank
Voucher Date Vendor
219863 5/5/2016 037375 SNO CO PUD NO 1
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
MAPLEWOOD PARK IRRIGATION M
001.000.64.576.80.47.00
2007-4860-6
TRAFFIC LIGHT 9730 220TH ST SW
TRAFFIC LIGHT 9730 220TH ST SW
111.000.68.542.64.47.00
2010-5432-7
BRACKETT'S LANDING NORTH 50 f
BRACKETT'S LANDING NORTH 50 f
001.000.64.576.80.47.00
2011-0356-1
TRAFFIC LIGHT 23800 FIRDALE AVI
TRAFFIC LIGHT 23800 FIRDALE AVI
111.000.68.542.64.47.00
2013-2711-1
PINE ST PARK
PINE ST PARK
001.000.64.576.80.47.00
2015-5730-3
CEMETERY BUILDING
CEMETERY BUILDING
001.000.64.576.80.47.00
2015-8215-2
TRAFFIC LIGHT 19600 80TH AVE W
TRAFFIC LIGHT 19600 80TH AVE W
111.000.68.542.63.47.00
2016-1027-6
OVERHEAD STREET LIGHTING AT i
OVERHEAD STREET LIGHTING AT 1
001.000.64.576.80.47.00
2017-6210-1
415 5TH AVE S
415 5TH AVE S
001.000.64.576.80.47.00
2019-2991-6
WWTP FLOW METER 23219 74TH F
WWTP FLOW METER 23219 74TH F
423.000.76.535.80.47.62
2021-3965-5
BRACKETT'S LANDING SOUTH 100
BRACKETT'S LANDING SOUTH 100
001.000.64.576.80.47.00
2021-6153-5
CEMETERY WELL PUMP
CEMETERY WELL PUMP
001.000.64.576.80.47.00
3.3.a
Page: 33
c
ca
U
a�
Amoun };
0
a
m
17.4,
a�
L
16.2�
d
c
m
32.1
c�
0
27.7-
c�
a
E
15.11
4-
0
97.8E
0
L
a
Q.
24.4E Q
LO
N
8.0,
m
T
16.9E c
Ln
0
N
Y
16.2�
E
16.2E
c
m
E
72.6,
R
.r
r
Q
Page: 33
Packet Pg. 65
vchlist
05/05/2016 10:17:19AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice
219863 5/5/2016 037375 SNO CO PUD NO 1 (Continued)
2023-5673-9
2026-2041-5
2030-9778-7
2042-9221-3
2044-6743-5
219864 5/5/2016 063941 SNO CO SHERIFFS OFFICE 2016-3076
2016-3076 CREDIT
2016-3095
PO # Description/Account
TRAFFIC LIGHT 21530 76TH AVE W
TRAFFIC LIGHT 21530 76TH AVE W
111.000.68.542.64.47.00
MATHAY BALLINGER PARK IRRIGA
MATHAY BALLINGER PARK IRRIGA
001.000.64.576.80.47.00
WWTP 200 2ND AVE S / METER 10(
WWTP 200 2ND AVE S / METER 10(
423.000.76.535.80.47.61
CHARGE STATION #1 552 MAIN ST
CHARGE STATION #1 552 MAIN ST
111.000.68.542.64.47.00
HAZEL MILLER PLAZA
HAZEL MILLER PLAZA
001.000.64.576.80.47.00
Total
INV 2016-3076 INMATE MEDS - FEB
INMATE MEDS - FEB 2016
001.000.39.523.60.31.00
2016-3076 CREDIT FOR INMATE ME
CREDIT FOR INMATE MEDS - FEB
001.000.39.523.60.31.00
INV#2016-3095 - EDMONDS PD - M)
516.92 HOUSING @ $89.83 - 3/16
001.000.39.523.60.51.00
65.33 BOOKINGS @ $116.14 - 3/16
001.000.39.523.60.51.00
59.5 MED/SPEC @ $52.01 - 3/16
001.000.39.523.60.51.00
42.5 MENTAL HEALTH @ $124.72 -
001.000.39.523.60.51.00
14.5 VIDEO COURT @ $115.50- 3/1E
001.000.39.523.60.51.00
24 WORK RELEASE @ $50 - 3/16
3.3.a
Page: 34
c
ca
lid
U
a�
Amoun };
0
a
am
17.5E a0i
L
=a
4-
16.8E c
m
24,532.0z
0
50.6E a
E
34.8E
26,088.7' o
0
0
L
a
134.7( Q
e-
04
-10.7£
m
46,202.3' o
Ln
0
7,587.4, Y
3,094.6( E
5,300.6( r
c
m
1,674.7E E
t
R
.r
r
Q
Page: 34
Packet Pg. 66
vchlist
05/05/2016 10:17:19AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
219864 5/5/2016 063941 SNO CO SHERIFFS OFFICE (Continued)
2016-3095
219865 5/5/2016 063941 SNO CO SHERIFFS OFFICE 1000407986
1000408160
1000408319
219866 5/5/2016 071585 STERICYCLE INC 3003403008
219867 5/5/2016 073970 TALLMAN, TYLER 4/1-4/28 FIELDATTEN
4/5-4/26 GYM ATTEND
219868 5/5/2016 060167 TEREX UTILITIES 2328560
PO # Description/Account
3.3.a
Page: 35
c
ca
lid
U
a�
Amoun };
A
001.000.39.523.60.51.00
1,200.0(
CREDIT #2016-3095 SBNO CO JAIL.
-0)
},
24 WORK RELEASE $24 - WOODS
L
001.000.39.523.60.51.00
-576.0(
Tota
INV#1000407986 CUST#SSH00095
SCSO RANGE USAGE 10 HR 4/8/1
001.000.41.521.40.41.00
INV#1000408160 CUST#SSH00095
SCSO RANGE USAGE 9 HR 4/18/1
001.000.41.521.40.41.00
INV#1000408319 CUST#SSH0009
SCSO RANGE USAGE 10 HR 4/19
001.000.41.521.40.41.00
Tota
INV#3003403008 CUST#6076358 -
3 MEDIUM BOX DISPOSAL
001.000.41.521.80.41.00
9.8% Sales Tax
001.000.41.521.80.41.00
Tota
4/1-4/28/16 SOFTBALL FIELD ATT
4/1-4/28/16 SOFTBALL FIELD ATT
001.000.64.571.25.41.00
4/5-4/26/16 PICKLE -BALL GYM AT
4/5-4/26/16 PICKLE -BALL GYM AT
001.000.64.571.25.41.00
UNIT 100 - REPAIRS
Unit 100 - Repairs
511.000.77.548.68.48.00
Tota
64,607.6(
5
/1
E�
Er
a�
-E a0i
6
580.0(
-E —
6 0
522.0( a
- �
580.0(
I: 1,682.0( -0E >
0
a
115.7, Q
4.2( r
1 : 120.0'
t°
T
�
275.0( 9
TE
TE
U
40.0( E
1 : 315.0( .@
U
c
m
422.6, E
Page: 35
Packet Pg. 67
vchlist
05/05/2016 10:17:19AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice PO # Description/Account
219868 5/5/2016 060167 TEREX UTILITIES (Continued)
9.6% Sales Tax
511.000.77.548.68.48.00
Tota
219869
5/5/2016
071666 TETRATECH INC
51040541
E4GC.SERVICES THRU 3/25/16
E4GC.Services thru 3/25/16
423.200.75.594.35.41.00
Tota
219870
5/5/2016
068322 TRANE US INC
36503337
PS - UPGRADES AND FEES
PS - UpGrades and Fees
001.000.66.518.30.48.00
9.8% Sales Tax
001.000.66.518.30.48.00
Tota
219871
5/5/2016
074471 TULEY, BRIAN
April 2016
ACCIS CONFERENCE PER DIEM
ACCIS Conference per diem and mi
001.000.31.518.88.43.00
Tota
219872
5/5/2016
070902 ULVESTAD, KAREN
20867 DIGITAL PHOTO
20867 DIGITAL PHOTOGRAPHY IN
219874 5/5/2016 067865 VERIZON WIRELESS 9764213606 C/A571242650-0001
iPhone/iPad Cell Service Bid Dept
001.000.62.524.20.42.00
3.3.a
Page: 36
r
a
Page: 36
Packet Pg. 68
vchlist
05/05/2016 10:17:19AM
Bank code : usbank
Voucher Date Vendor
219874 5/5/2016 067865 VERIZON WIRELESS
Voucher List
City of Edmonds
Invoice PO # Description/Account
(Continued)
iPhone/iPad Cell Service City Clerk
001.000.25.514.30.42.00
iPhone/iPad Cell Service Econ
001.000.61.557.20.42.00
iPad Cell Service Council
001.000.11.511.60.42.00
iPhone/iPad Cell Service Court
001.000.23.512.50.42.00
iPhone/iPad Cell Service Developmei
001.000.62.524.10.42.00
iPhone/iPad Cell Service Engineering
001.000.67.518.21.42.00
iPhone/iPad Cell Service Facilities
001.000.66.518.30.42.00
iPhone/iPad Cell Service Finance
001.000.31.514.23.42.00
iPhone/iPad Cell Service HR
001.000.22.518.10.42.00
iPhone/iPad Cell Service IS
001.000.31.518.88.42.00
iPhone/iPad Cell Service Mayor's Offi
001.000.21.513.10.42.00
iPhone/iPad Cell Service Parks Dept
001.000.64.571.21.42.00
iPhone/iPad Cell Service Police Dept
001.000.41.521.22.42.00
Air cards Police Dept
001.000.41.521.22.42.00
iPhone/iPad Cell Service Planning De
001.000.62.558.60.42.00
iPhone/iPad Cell Service PW Admin
001.000.65.518.20.42.00
iPhone/iPad Cell Service PW Admin
421.000.74.534.80.42.00
3.3.a
Page: 37
c
ca
lid
U
a�
Amoun };
0
a
am
55.8�
a�
L
75.7E =a
4-
300.1( c
m
75.8E
c�
95.7 0
L
798.1' a
E
91.6< 'ca
U
w
95.7 1 0
95.71 o
a
Q.
307.5, Q
LO
95.7 , N
80.8E r
1,151.1( 9
0
1,013.11
E
40.0'
Page: 37
Packet Pg. 69
vchlist
05/05/2016 10:17:19AM
Bank code : usbank
Voucher Date Vendor
219874 5/5/2016 067865 VERIZON WIRELESS
219875 5/5/2016 067195 WASHINGTON TREE EXPERTS
Voucher List
City of Edmonds
Invoice PO # Description/Account
(Continued)
iPhone/iPad Cell Service PW Admin
422.000.72.531.90.42.00
iPhone/iPad Cell Service PW Admin
423.000.75.535.80.42.00
iPhone/iPad Cell Service PW Admin
423.000.76.535.80.42.00
iPhone/iPad Cell Service PW Street C
111.000.68.542.90.42.00
iPhone/iPad Cell Service PW Fleet
511.000.77.548.68.42.00
iPhone/iPad Cell Service PW Water/,
421.000.74.534.80.42.00
iPhone/iPad Cell Service PW Water/,
423.000.75.535.80.42.00
iPhone/iPad Cell Service Sewer Dept
423.000.75.535.80.42.00
iPhone/iPad Cell Service Water
421.000.74.534.80.42.00
iPad Cell Service Storm
422.000.72.531.90.42.00
iPhone/iPad Cell Service WWTP
423.000.76.535.80.42.00
9764339358 C/A 772540262-00001
Lift Station access
001.000.31.518.88.42.00
Total:
116-252 MEADOWDALE CLUBHOUSE NORI
MEADOWDALE CLUBHOUSE NORI
001.000.64.576.80.48.00
9.8% Sales Tax
001.000.64.576.80.48.00
116-253 YOST PARK TREE SERVICE
YOST PARK TREE SERVICE
3.3.a
Page: 38
c
ca
lid
U
a�
Amoun };
0
a
am
26.5(
a�
L
7.5� =a
4-
7.5£ c
m
171.6E
c�
55.7( 0
CU
120.8z a
E
120.8z 'ca
4-
185.9, 0
290.6'
LO-
CL
Q.
155.9( Q
LO
197.5: N
m
T
74.7< <n
6,162.05 9
0
N
Y
V
1,975.0( .�
193.5E r
c
m
E
t
R
.r
r
Q
Page: 38
Packet Pg. 70
vchlist
05/05/2016 10:17:19AM
Voucher List
City of Edmonds
Bank code :
Voucher
usbank
Date
Vendor
Invoice PO #
Description/Account
219875
5/5/2016
067195 WASHINGTON TREE EXPERTS
(Continued)
001.000.64.576.80.48.00
9.8% Sales Tax
001.000.64.576.80.48.00
Tota
219876
5/5/2016
075283 WAVE BROADBAND
8136 50 211 00055035
FIBER HIGH SPEED INTERNET S
3.3.a
Page: 39
E
0
L
c�
2,035.5(
E
U
200.7z o
2,236.21 -cu-
0
L
Q
0.
7.6< Q
7.6: �
r
N
T—
m
T
4,626.7E
0
Ln
453.4, G
1 : 5,080.1 , Y
N E
w:
160.1
c
m
15.2, E
R
.r
r
Q
Page: 39
Packet Pg. 71
vchlist
05/05/2016 10:17:19AM
Bank code : usbank
Voucher Date Vendor
219880 5/5/2016 072634 072634 WHISTLE WORKWEAR
219881 5/5/2016 064213 WSSUATREASURER
219882 5/5/2016 070432 ZACHOR & THOMAS PS INC
126 Vouchers for bank code : usbank
126 Vouchers in this report
Voucher List
City of Edmonds
Invoice PO # Description/Account
(Continued) Tota
351 APRIL SOFTBALL OFFICIALS
APRIL SOFTBALL OFFICIALS
001.000.64.571.25.41.00
Tota
1063 APR-16 RETAINER & APPEAL
Monthly Retainer
001.000.36.515.33.41.00
Phelps appeal 16-1-00001-5 (case
001.000.36.515.33.49.00
Tota
Bank tota
Total voucher
3.3.a
Page: 40
s
c
ca
lid
U
a�
Amoun
};
1 : 175.3$
0
am
a�
2,625.0(
I: 2,625.0(
4-
aD
c
m
17,430.0(
c
c�
2,136.5(
o
I: 19,566.5(
M
a
I: 469,711.6'
: 469,711.6'
u
0
0
L
Q
Q
Q
LO
r
N
T-
Page: 40
Packet Pg. 72
t0
T
ui
O
Ln
O
0
Y
V
E
V
r
C
d
E
t
V
R
r
Q
3.3.b
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Funding
Protect Title
Number
Number
STM
12th Ave & Sierra Stormwater System Improvements
c484
i
E5FE s
STR
15th St. SW Walkway (Edmonds Way to 8th Ave)
c424
E3DC s
SWR
2013 Sewerline Replacement Project
c398
E3GA s
s
STR
2014 Chip Seals
c451
E4CB
t
STM
2014 Drainage Improvements
c433
E4FA s
STM
2014 Lake Ballinger Associated Projects
c436
t
E4FD
STR
2014 Overlay Program
c438
E4CA i
WTR
2014 Waterline Overlays
c452
E4CC i
STM
2014 Willow Creek Daylighting/Edmonds Marsh Restoration
c435
E4FC i
STM
2015 Citywide Drainage Improvements/Rehab Projects
c466
E5FA z
STR
2015 Overlay Program
c463
w
E5CA i
SWR
2015 Sewerline Overlays
i007
t
E5CC s
s
SWR
2015 Sewerline Replacement Project
c441
E4GA
STR
2015 Traffic Calming
c471
E5AB i
WTR
2015 Waterline Overlays
c475
E5CB i
WTR
2015 Waterline Replacement Program
c440
E4J13 E
STR
2016 Overlay Program
i008
E6CA i
SWR
2016 Sewerline Overlays
i010
4
E6CC
i
WTR
2016 Water Comp Plan Update
c460
E4JC s
WTR
2016 Waterline Overlays
i009
E6CB i
SWR
2016-17 Sanitary Sewer Replacement Projects
c469
E5GA
WTR
2016-17 Waterline Replacement Projects
c468
e
E5JA
STR
220th Street Overlay Project
c462
E4CD
STM
224th & 98th Drainage Improvements
c486
E6FB
WTR
224th Waterline Relocation (2013)
c418
E3JB c
STR
228th St. SW Corridor Improvements
i005
t
E7AC i
s
STR
236th St. SW Walkway (Edmonds Way to Madrona School)
c425
E3DD E
STR
238th St. SW Walkway (100th Ave to 104th Ave)
c423
E3DB
i
STR
238th St. SW Walkway (Edmonds Way to Hwy 99)
c485
s
E6DA z
STM
3rd Ave Rain Gardens
i012
E6FC i
STR
76th Ave W at 212th St SW Intersection Improvements
c368
E1 CA
s
STR
9th Avenue Improvement Project
c392
E2AB
t
FAC
A/V Upgrades - Council Chambers
c476
E5LA
u
STR
ADA Curb Ramp Upgrades along 3rd Ave S
c426
E3DE a
s
STR
Bikelink Project
c474
E5DA
s
PRK
City Spray Park
c417
E4MA
SWR
Citywide CIPP Sewer Rehab Phase I
c456
E4GB
WTR
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
c482
E5J13
Revised 5/4/2016
Packet Pg. 73
PROJECT NUMBERS (By Project Title)
3.3.b
Project Engineering
Accounting
Project
Funding
Protect Title
Number
Number
STM
Dayton Street & SR104 Storm Drainage Alternatives
c374
i
ElFM s
PM
Dayton Street Plaza
c276
E7MA
STM
Dayton Street Storm Improvements (6th Ave - 8th Ave)
c472
E5FC s
t
STM
Dayton Street Stormwater Pump Station
c455
E4FE
t
FAC
Edmonds Fishing Pier Rehab
c443
E4MB s
STM
Edmonds Marsh Feasibility Study
c380
t
E2FC
General
Edmonds Waterfront Access Analysis
c478
E5DB i
FAC
ESCO III Project
c419
E3LB i
WTR
Five Corners Reservoir Re -coating
c473
E5KA i
STR
Five Corners Roundabout (212th Street SW @ 84th Avenue W)
c342
E1AA z
PM
Fourth Avenue Cultural Corridor
c282
w
E8MA s
STR
Hwy 99 Enhancements (Phase III)
c405
t
E2AD s
s
SWR
Lake Ballinger Trunk Sewer Study
s011
E5GB
STM
LID Retrofits Perrinville Creek Basin
c434
E4FB i
SWR
Lift Station #1 Basin & Flow Study
c461
E4GC i
STM
North Talbot Road Drainage Improvements
c378
E2FA E
STM
Northstream Culvert Repair Under Puget Drive
i011
E6FA i
STM
Northstream Pipe Abandonment on Puget Drive
c410
4
E3FE
i
STM
NPDES (Students Saving Salmon)
m013
E7FG s
STM
Perrinville Creek Culvert Replacement
c376
E1 FN i
STM
Perrinville Creek Stormwater Flow Reduction Retrofit Study
c408
E3FC
FAC
Public Safety Controls System Upgrades
c444
e
E4LA
STM
Seaview Park Infiltration Facility
c479
E5FD
WWTP
Sewer Outfall Groundwater Monitoring
c446
E4HA
STR
SR104 Corridor Transportation Study
c427
E3AB c
STR
SR104/City Park Mid -Block Crossing
c454
t
E4DB i
s
STR
SR99 Safety Improvements (224th to 216th)
s014
E6AA E
UTILITIES
Standard Details Updates
solo
E5NA
i
STM
Storm Drainage Improvements - 88th & 194th
c429
s
E3FG z
STR
Sunset Walkway Improvements
c354
E1 DA i
STM
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
c379
E2FB
s
STM
SW Edmonds-1 05th/l 06th Ave W Storm Improvements
c430
E3FH
t
STR
Trackside Warning System
c470
E5AA
u
STR
Train Trench - Concept
c453
E4DA a
s
STR
Transportation Plan Update
c391
E2AA
s
STM
Update Stormwater Management Code & Associated Projects
c467
E5FB
UTILITIES
Utility Rate Update
s013
E6JA
STM
Video Assessment of Stormwater Lines
c459
E4FF
Revised 5/4/2016
Packet Pg. 74
3.3.b
PROJECT NUMBERS (By Project Title)
Project Engineering
Accounting Protect
Funding Protect Title Number Number
WWTP WWTP Outfall Pipe Modifications c481 E5HA
Revised 5/4/2016 Packet Pg. 75
3.3.b
PROJECT NUMBERS (By Engineering Number)
Engineering
Project
Project
Accounting
Funding
Number
Number
Project Title
E1AA *
c34"
Five Corners Roundabout (212th Street SW @ 84th Avenue W)
STIR
ElCA
c368
76th Ave W at 212th St SW Intersection Improvements
c354
Sunset Walkway Improvement
STM
E1 FM
c374
Dayton Street & SR104 Storm Drainage Alternatives
c376
Perrinville Creek Culvert Replacement
STIR
E2AA
c391
Transportation Plan Update
c392
9th Avenue Improvement Project
STIR
E2AD
c405
Hwy 99 Enhancements (Phase III)
c378
North Talbot Road Drainage Improvement
STM
E2FB
c379
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
Edmonds Marsh Feasibility Study
STR
E3AB
c427
SR104 Corridor Transportation Study
c423 W38th
St. SW Walkway (100th Ave to 104th Ave)
STIR
E3DC
c424
15th St. SW Walkway (Edmonds Way to 8th Ave)
STIR
E3DD
c425
236th St. SW Walkway (Edmonds Way to Madrona School
STIR
E3DE
c426
ADA Curb Ramp Upgrades along 3rd Ave S
STM
E3FC
c408
Perrinville Creek Stormwater Flow Reduction Retrofit Study
STM
E3FE
c410
Northstream Pipe Abandonment on Puget Drive
STM
E3FG
c429
Storm Drainage Improvements - 88th & 194th
STM
E3FH
c430
SW Edmonds-105th/106th Ave W Storm Improvements
SWR
Am
2013 Sewerline Replacement Project
WTR
E3J13
c418
224th Waterline Relocation (2013)
FAC
STIR
E4CA
c438
2014 Overlay Program
2014 Chip Seals
WTR
E4CC
c452
2014 Waterline Overlays
220th Street Overlay Project
STIR
E4DA
c453
Train Trench - Concept
c454
SR104/City Park Mid -Block Crossing
STM
E4FA
c433
2014 Drainage Improvements
LID Retrofits Perrinville Creek Basild
STM
E4FC
c435
2014 Willow Creek Daylighting/Edmonds Marsh Restoration
c436
2014 Lake Ballinger Associated Projects
STM
E4FE
c455
Dayton Street Stormwater Pump Station
E4FF
c459
Video Assessment of Stormwater Lines
SWR
E4GA
c441
2015 Sewerline Replacement Project
E4GB
c456
Citywide CIPP Sewer Rehab Phase I
SWR
E4GC
c461
Lift Station #1 Basin & Flow Study
Revised 5/4/2016 Packet Pg. 76
3.3.b
PROJECT NUMBERS (By Engineering Number)
Engineering
Project
Project
Accounting
Funding
Number
Number
Project Title
-
E4HA
Sewer Outfall Groundwater Monitoring
WTR
E4JB
c440
2015 Waterline Replacement Program
c460
2016 Water Comp Plan Updat
FAC
E41LA
c444
Public Safety Controls System Upgrades
City Spray Park
FAC
E4MB
c443
Edmonds Fishing Pier Rehab
c470
Trackside Warning System
STIR
E5AB
c471
2015 Traffic Calming
c463
2015 Overlay Program
WTR
E5CB
c475
2015 Waterline Overlays
2015 Sewerline Overlays
STIR
E5DA
c474
Bikelink Project
Waterfront Access Analysis
STM
E5FA
c466
2015 Citywide Drainage Improvements/Rehab Projects
STM
E5FB
c467
Update Stormwater Management Code & Associated Projects
STM
E5FC
c472
Dayton Street Storm Improvements (6th Ave - 8th Ave)
STM
E5FD
c479
Seaview Park Infiltration Facility
STM
E5FE
c484
12th Ave & Sierra Stormwater System Improvements
SWR
E5GA
c469
2016-17 Sanitary Sewer Replacement Projects
SWR
E5GB
sol l
Lake Ballinger Trunk Sewer Study
Mmll
E5HA �
SIWTP Outfall Pipe Modifications AM
WTR
E5JA
c468
2016-17 Waterline Replacement Projects
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
WTR
E51KA
c473
Five Corners Reservoir Re -coating
A/V Upgrades - Council Chambers
UTILITIES
E5NA
solo
Standard Details Updates
2016 Overlay Program d
WTR
E6CB
i009
2016 Waterline Overlays
E6CC
2016 Sewerline Overlays
STIR
E6DA
c485
238th St. SW Walkway (Edmonds Way to Hwy 99)
Northstream Culvert Repair Under Puget Drive
STM
E6FB
c486
224th & 98th Drainage Improvements
3rd Ave Rain Gardens wr
UTILITIES E6JA
s013
Utility Rate Update
SR99 Safety Improvements (224th to 216th)
STIR E7AC
i005
228th St. SW Corridor Improvements
E7FG
m013
NPDES (Students Saving Salmon
PM E7MA
c276
Dayton Street Plaza
E81VIA
c282
Fourth Avenue Cultural Corridor
Revised 5/4/2016 Packet Pg. 77
3.3.b
PROJECT NUMBERS (By New Project Accounting Number)
Engineering
Project
Project
Accounting
Funding
Number
Number
Project Title
PM
E7MA
c276
Dayton Street Plaza
PM
E8MA
c282
Fourth Avenue Cultural Corridor
STR
E1AA
c342
Five Corners Roundabout (212th Street SW @ 84th Avenue W)
STR
E1 DA
c354
Sunset Walkway Improvements
STR
E1 CA
c368
76th Ave W at 212th St SW Intersection Improvements
STM
E1 FM
c374
Dayton Street & SR104 Storm Drainage Alternatives
STM
E1 FN
c376
Perrinville Creek Culvert Replacement
STM
E2FA
c378
North Talbot Road Drainage Improvements
STM
E2FB
c379
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
STM
E2FC
c380
Edmonds Marsh Feasibility Study
STR
E2AA
c391
Transportation Plan Update
STR
E2AB
c392
9th Avenue Improvement Project
SWR
E3GA
c398
2013 Sewerline Replacement Project
STR
E2AD
c405
Hwy 99 Enhancements (Phase III)
STM
E3FC
c408
Perrinville Creek Stormwater Flow Reduction Retrofit Study
STM
EYE
c410
Northstream Pipe Abandonment on Puget Drive
PRK
E4MA
c417
City Spray Park
WTR
E3JB
c418
224th Waterline Relocation (2013)
FAC
E3LB
c419
ESCO III Project
STR
E3DB
c423
238th St. SW Walkway (100th Ave to 104th Ave)
STR
E3DC
c424
15th St. SW Walkway (Edmonds Way to 8th Ave)
STR
E3DD
c425
236th St. SW Walkway (Edmonds Way to Madrona School)
STR
E3DE
c426
ADA Curb Ramp Upgrades along 3rd Ave S
STR
E3AB
c427
SR104 Corridor Transportation Study
STM
E3FG
c429
Storm Drainage Improvements - 88th & 194th
STM
E3FH
c430
SW Edmonds-1 05th/1 06th Ave W Storm Improvements
STM
E41FA
c433
2014 Drainage Improvements
STM
E4FB
c434
LID Retrofits Perrinville Creek Basin
STM
E4FC
c435
2014 Willow Creek Daylighting/Edmonds Marsh Restoration
STM
E4FD
c436
2014 Lake Ballinger Associated Projects
STR
E4CA
c438
2014 Overlay Program
WTR
E4,113
c440
2015 Waterline Replacement Program
SWR
E4GA
c441
2015 Sewerline Replacement Project
FAC
E4MB
c443
Edmonds Fishing Pier Rehab
FAC
E41-A
c444
Public Safety Controls System Upgrades
WWTP
E4HA
c446
Sewer Outfall Groundwater Monitoring
STR
E4CB
c451
2014 Chip Seals
WTR
E4CC
c452
2014 Waterline Overlays
Revised 5/4/2016 Packet Pg. 78
3.3.b
PROJECT NUMBERS (By New Project Accounting Number)
Engineering
Project
Project
Accounting
Funding
Number
Number
Project Title
STIR
E4DA
c453
Train Trench - Concept
STIR
E4DB
c454
SR104/City Park Mid -Block Crossing
STM
E41FE
c455
Dayton Street Stormwater Pump Station
SWR
E4GB
c456
Citywide CIPP Sewer Rehab Phase I
STM
E4FF
c459
Video Assessment of Stormwater Lines
WTR
E4JC
c460
2016 Water Comp Plan Update
SWR
E4GC
c461
Lift Station #1 Basin & Flow Study
STIR
E4CD
c462
220th Street Overlay Project
STIR
E5CA
c463
2015 Overlay Program
STM
E5FA
c466
2015 Citywide Drainage Improvements/Rehab Projects
STM
E5FB
c467
Update Stormwater Management Code & Associated Projects
WTR
E5JA
c468
2016-17 Waterline Replacement Projects
SWR
E5GA
c469
2016-17 Sanitary Sewer Replacement Projects
STIR
E5AA
c470
Trackside Warning System
STIR
E5AB
c471
2015 Traffic Calming
STM
E5FC
c472
Dayton Street Storm Improvements (6th Ave - 8th Ave)
WTR
E5KA
c473
Five Corners Reservoir Re -coating
STIR
E5DA
c474
Bikelink Project
WTR
E5CB
c475
2015 Waterline Overlays
FAC
E5LA
c476
AN Upgrades - Council Chambers
General
E5DB
c478
Edmonds Waterfront Access Analysis
STM
E5FD
c479
Seaview Park Infiltration Facility
WWTP
E5HA
c481
WWTP Outfall Pipe Modifications
WTR
E5JB
c482
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
STM
E51FE
c484
12th Ave & Sierra Stormwater System Improvements
STIR
E6DA
c485
238th St. SW Walkway (Edmonds Way to Hwy 99)
STM
E6FB
c486
224th & 98th Drainage Improvements
STIR
E7AC
i005
228th St. SW Corridor Improvements
SWR
E5CC
i007
2015 Sewerline Overlays
STIR
E6CA
i008
2016 Overlay Program
WTR
E6CB
i009
2016 Waterline Overlays
SWR
E6CC
i010
2016 Sewerline Overlays
STM
E61FA
iol 1
Northstream Culvert Repair Under Puget Drive
STM
E6FC
i012
3rd Ave Rain Gardens
STM
E7FG
m013
NPDES (Students Saving Salmon)
UTILITIES
E5NA
solo
Standard Details Updates
SWR
E5GB
sol l
Lake Ballinger Trunk Sewer Study
UTILITIES
E6JA
s013
Utility Rate Update
STIR
E6AA
s014
SR99 Safety Improvements (224th to 216th)
Revised 5/4/2016 Packet Pg. 79
3.3.b
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Funding
Project Title
Number
Number
FAC
AN Upgrades - Council Chambers
c476
E5LA
FAC
Edmonds Fishing Pier Rehab
c443
E4MB
FAC
ESCO III Project
c419
E3LB
FAC
Public Safety Controls System Upgrades
c444
E41-A
General
Edmonds Waterfront Access Analysis
c478
E5DB
PM
Dayton Street Plaza
c276
E7MA
PM
Fourth Avenue Cultural Corridor
c282
E8MA
PRK
City Spray Park
c417
E4MA
STM
12th Ave & Sierra Stormwater System Improvements
c484
E5FE
STM
2014 Drainage Improvements
c433
E41FA
STM
2014 Lake Ballinger Associated Projects
c436
E4FD
STM
2014 Willow Creek Daylighting/Edmonds Marsh Restoration
c435
E4FC
STM
2015 Citywide Drainage Improvements/Rehab Projects
c466
E51FA
STM
224th & 98th Drainage Improvements
c486
E6FB
STM
3rd Ave Rain Gardens
i012
E6FC
STM
Dayton Street & SR104 Storm Drainage Alternatives
c374
ElFM
STM
Dayton Street Storm Improvements (6th Ave - 8th Ave)
c472
E5FC
STM
Dayton Street Stormwater Pump Station
c455
E41FE
STM
Edmonds Marsh Feasibility Study
c380
E2FC
STM
LID Retrofits Perrinville Creek Basin
c434
E4FB
STM
North Talbot Road Drainage Improvements
c378
E21FA
STM
Northstream Culvert Repair Under Puget Drive
i011
E61FA
STM
Northstream Pipe Abandonment on Puget Drive
c410
E31FE
STM
NPDES (Students Saving Salmon)
m013
E7FG
STM
Perrinville Creek Culvert Replacement
c376
E1 FN
STM
Perrinville Creek Stormwater Flow Reduction Retrofit Study
c408
E3FC
STM
Seaview Park Infiltration Facility
c479
E5FD
STM
Storm Drainage Improvements - 88th & 194th
c429
E3FG
STM
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
c379
E2FB
STM
SW Edmonds-105th/106th Ave W Storm Improvements
c430
E3FH
STM
Update Stormwater Management Code & Associated Projects
c467
E5FB
STM
Video Assessment of Stormwater Lines
c459
E4FF
STIR
15th St. SW Walkway (Edmonds Way to 8th Ave)
c424
E3DC
STIR
2014 Chip Seals
c451
E4CB
STIR
2014 Overlay Program
c438
E4CA
STIR
2015 Overlay Program
c463
E5CA
STIR
2015 Traffic Calming
c471
E5AB
STIR
2016 Overlay Program
i008
E6CA
Revised 5/4/2016 Packet Pg. 80
3.3.b
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Funding
Project Title
Number
Number
STR
220th Street Overlay Project
c462
E4CD
STR
228th St. SW Corridor Improvements
i0o5
E7AC
STR
236th St. SW Walkway (Edmonds Way to Madrona School)
c425
E3DD
STR
238th St. SW Walkway (100th Ave to 104th Ave)
c423
E3DB
STR
238th St. SW Walkway (Edmonds Way to Hwy 99)
c485
E6DA
STR
76th Ave W at 212th St SW Intersection Improvements
c368
ElCA
STR
9th Avenue Improvement Project
c392
E2AB
STR
ADA Curb Ramp Upgrades along 3rd Ave S
c426
E3DE
STR
Bikelink Project
c474
E5DA
STR
Five Corners Roundabout (212th Street SW @ 84th Avenue W)
c342
E1AA
STR
Hwy 99 Enhancements (Phase III)
c405
E2AD
STR
SR104 Corridor Transportation Study
c427
E3AB
STR
SR104/City Park Mid -Block Crossing
c454
E4DB
STR
SR99 Safety Improvements (224th to 216th)
s014
E6AA
STR
Sunset Walkway Improvements
c354
E1DA
STR
Trackside Warning System
c470
E5AA
STR
Train Trench - Concept
c453
E4DA
STR
Transportation Plan Update
c391
E2AA
SWR
2013 Sewerline Replacement Project
c398
E3GA
SWR
2015 Sewerline Overlays
i007
E5CC
SWR
2015 Sewerline Replacement Project
c441
E4GA
SWR
2016 Sewerline Overlays
i010
E6CC
SWR
2016-17 Sanitary Sewer Replacement Projects
c469
E5GA
SWR
Citywide CIPP Sewer Rehab Phase I
c456
E4GB
SWR
Lake Ballinger Trunk Sewer Study
sol l
E5GB
SWR
Lift Station #1 Basin & Flow Study
c461
E4GC
UTILITIES
Standard Details Updates
solo
E5NA
UTILITIES
Utility Rate Update
s013
E6JA
WTR
2014 Waterline Overlays
c452
E4CC
WTR
2015 Waterline Overlays
c475
E5CB
WTR
2015 Waterline Replacement Program
c440
E4JB
WTR
2016 Water Comp Plan Update
c460
E4JC
WTR
2016 Waterline Overlays
i009
E6CB
WTR
2016-17 Waterline Replacement Projects
c468
E5JA
WTR
224th Waterline Relocation (2013)
c418
E3JB
WTR
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
c482
E5J13
WTR
Five Corners Reservoir Re -coating
c473
E5KA
WWTP
Sewer Outfall Groundwater Monitoring
c446
E4HA
WWTP
WWTP Outfall Pipe Modifications
c481
E5HA
Revised 5/4/2016 Packet Pg. 81
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 774 (04/16/2016 to 04/30/2016)
Hour Type Hour Class Description Hours Amount
-ed2
REGULAR HOURS
Educational Pay Correction
0.00
-156.28
111
ABSENT
NO PAY LEAVE
3.00
0.00
112
ABSENT
NO PAY NON HIRED
112.00
0.00
121
SICK
SICK LEAVE
447.75
16,949.20
122
VACATION
VACATION
972.30
38,586.48
123
HOLIDAY
HOLIDAY HOURS
116.00
4,721.90
124
HOLIDAY
FLOATER HOLIDAY
38.00
1,342.90
125
COMP HOURS
COMPENSATORY TIME
171.00
6,680.42
129
SICK
Police Sick Leave L & 1
12.00
526.00
130
COMP HOURS
Holiday Compensation Used
18.00
633.94
131
MILITARY
MILITARY LEAVE
60.00
1,660.62
141
BEREAVEMENT
BEREAVEMENT
10.00
428.13
150
REGULAR HOURS
Kelly Day Used
277.00
10,714.07
155
COMP HOURS
COMPTIME AUTO PAY
178.15
7,729.24
160
VACATION
MANAGEMENT LEAVE
16.00
1,292.59
170
REGULAR HOURS
COUNCIL BASE PAY
700.00
7,000.00
174
REGULAR HOURS
COUNCIL PRESIDENTS PAY
0.00
130.00
175
REGULAR HOURS
COUNCIL PAY FOR NO MEDICAL
0.00
2,821.24
190
REGULAR HOURS
REGULAR HOURS
15,383.20
600,458.47
191
REGULAR HOURS
FIRE PENSION PAYMENTS
4.00
2,150.85
210
OVERTIME HOURS
OVERTIME -STRAIGHT
1.00
33.00
215
OVERTIME HOURS
WATER WATCH STANDBY
36.00
1,719.99
216
MISCELLANEOUS
STANDBY TREATMENT PLANT
11.50
985.41
220
OVERTIME HOURS
OVERTIME 1.5
134.50
8,341.52
225
OVERTIME HOURS
OVERTIME -DOUBLE
4.50
324.37
411
SHIFT DIFFERENTIAL
SHIFT DIFFERENTIAL
0.00
858.81
602
COMP HOURS
ACCRUED COMP
84.75
0.00
604
COMP HOURS
ACCRUED COMP TIME
204.75
0.00
606
COMP HOURS
ACCRUED COMP TIME
13.00
0.00
acc
MISCELLANEOUS
ACCREDITATION PAY
0.00
24.95
acs
MISCELLANEOUS
ACCRED/POLICE SUPPORT
0.00
143.91
boc
MISCELLANEOUS
BOC II Certification
0.00
84.53
colre
MISCELLANEOUS
Collision Reconstruction ist
0.00
107.89
cpl
MISCELLANEOUS
TRAINING CORPORAL
0.00
147.28
05/03/2016 Packet Pg. 82
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 774 (04/16/2016 to 04/30/2016)
Hour Type Hour Class Description Hours Amount
crt
MISCELLANEOUS
CERTIFICATION III PAY
0.00
622.35
det
MISCELLANEOUS
DETECTIVE PAY
0.00
102.75
det4
MISCELLANEOUS
Detective 4%
0.00
986.42
ed1
EDUCATION PAY
EDUCATION PAY 2%
0.00
731.26
ed2
EDUCATION PAY
EDUCATION PAY 4%
0.00
873.40
ed3
EDUCATION PAY
EDUCATION PAY 6%
0.00
4,574.16
hol
HOLIDAY
HOLIDAY
4.00
98.25
k9
MISCELLANEOUS
K-9 PAY
0.00
102.75
Iq1
LONGEVITY
LONGEVITY PAY 2%
0.00
956.79
Ig10
LONGEVITY
LONGEVITY 5.5%
0.00
396.36
Ig11
LONGEVITY
LONGEVITY PAY 2.5%
0.00
878.62
Iq2
LONGEVITY PAY
LONGEVITY PAY 4%
0.00
839.14
Iq3
LONGEVITY PAY
LONGEVITY 6%
0.00
5,651.40
Iq4
LONGEVITY
Lonqevitv 1 %
0.00
206.78
Iq6
LONGEVITY
Lonqevitv .5%
0.00
275.10
Iq7
LONGEVITY
Lonqevitv 1.5%
0.00
966.45
mtc
MISCELLANEOUS
MOTORCYCLE PAY
0.00
200.57
pds
MISCELLANEOUS
Public Disclosure Specialist
0.00
47.12
phv
MISCELLANEOUS
PHYSICAL FITNESS PAY
0.00
1,831.06
prof
MISCELLANEOUS
PROFESSIONAL STANDARDS SER
0.00
157.56
sdp
MISCELLANEOUS
SPECIAL DUTY PAY 5%
0.00
514.51
sqt
MISCELLANEOUS
ADMINISTRATIVE SERGEANT
0.00
157.56
traf
MISCELLANEOUS
TRAFFIC
0.00
323.67
vab
VACATION
VACATION ADD BACK
15.00
0.00
19,027.40 $737,935.46
Total Net Pay: $494,627.90
05/03/2016 Packet Pg. 83
3.3.d
Benefit Checks Summary Report
City of Edmonds
Pay Period: 774 - 04/16/2016 to 04/30/2016
Bank: usbank - US Bank
Check #
Date
Payee #
Name
Check Amt
Direct Deposit
62163
05/05/2016
epoa
EPOA-1 POLICE
1,219.00
0.00
62164
05/05/2016
epoa4
EPOA-4 POLICE SUPPORT
104.00
0.00
62165
05/05/2016
jhan
JOHN HANCOCK
1,028.10
0.00
62166
05/05/2016
flex
NAVIA BENEFIT SOLUTIONS
789.99
0.00
62167
05/05/2016
cope
SEIU COPE
62.00
0.00
62168
05/05/2016
seiu
SEIU LOCAL 925
3,938.65
0.00
62169
05/05/2016
uw
UNITED WAY OF SNOHOMISH COUNTY
708.24
0.00
62170
05/05/2016
icma
VANTAGE TRANSFER AGENTS 304884
2,856.31
0.00
10,706.29
0.00
Bank: wire - US BANK
Check #
Date
Payee #
Name
Check Amt
Direct Deposit
2381
05/05/2016
pens
DEPT OF RETIREMENT SYSTEMS
232,940.96
0.00
2383
05/05/2016
aflac
AFLAC
6,123.70
0.00
2387
05/05/2016
wadc
WASHINGTON STATE TREASURER
19,383.00
0.00
2388
05/05/2016
us
US BANK
100,112.74
0.00
2389
05/05/2016
mebt
WTRISC FBO #N3177B1
92,038.19
0.00
2391
05/05/2016
pb
NATIONWIDE RETIREMENT SOLUTION
5,294.60
0.00
2392
05/05/2016
oe
OFFICE OF SUPPORT ENFORCEMENT
48.50
0.00
455,941.69
0.00
Grand Totals: 466,647.98
0.00
5/3/2016
Packet Pg. 84
5.1
City Council Agenda Item
Meeting Date: 05/10/2016
Review of Interlocal Agreement between the City of Edmonds and Snohomish County Fire District No. 1
regarding classes (5 min.)
Staff Lead: Carrie Hite
Department: Parks, Recreation & Cultural Services
Preparer: Renee McRae
Background/History
The City of Edmonds entered into an ILA with Snohomish County Fire District No. 1 (SCFD 1) in April
2013.
Staff Recommendation
Forward the ILA to the May 17 City Council Consent Agenda.
Narrative
The City of Edmonds Parks, Recreation & Cultural Services Department has contracted with SCFD 1 to
provide CPR/First aid classes since April 2013. The City advertises, collects fees, and pays the District a
fee for each student registered. The District provides the facility, staff, materials and equipment
necessary to conduct the classes. The interlocal agreement lays out the terms and conditions of the
agreement.
In June 2016, SCFD 1 is reducing the price of the CPR/First Aid classes and this ILA revises Section 2 Fee.
Attachments:
COE SCFD 1 ILA CPR First Aid
Packet Pg. 85
(sasselO W=10S `del : LK 0 p!`d ISal3 UdO `del 4 anS 300 :1U0WL13B11V
q
Ln
INTERLOCAL AGREEMENT
BETWEEN
THE CITY OF EDMONDS AND
SNOHOMISH COUNTY FIRE PROTECTION DISTRICT NO. 1
REGARDING CLASSES
THIS INTERLOCAL AGREEMENT (the "Agreement") is made and entered into
by and between the CITY OF EDMONDS (the "City') and SNOHOMISH COUNTY FIRE
PROTECTION DISTRICT NO. 1 (the "District"), both municipal corporations organized
under the laws of the State of Washington (collectively, the "Parties").
RECITALS
WHEREAS, Chapters 39.33 and 39.34 RCW permit agencies to enter into
agreements to engage in cooperative activities on municipal property; and
WHEREAS, the District has historically conducted CPR/First Aid classes for
members of the community; and
WHEREAS, the District is willing to provide CPR/First Aid classes and other
mutually agreeable classes on the terms and conditions herein.
NOW, THEREFORE, the Parties agree as follows:
TERMS
1. Classes. The District agrees to conduct CPR/First Aid classes and other mutually
agreeable classes in cooperation with the City. The Parties shall agree on the subject
matter and the dates for such classes in advance.
2. Fee. The City shall pay the District a fee for each student attending a class. The
District will set this fee quarterly by giving notice to the City prior to publishing the
recreation brochure. The fee shall be paid to the District regardless of whether the
student actually attends the class. The fee shall be due and payable to the District 30
days after the class roster is turned into the City. The City may charge an administrative
fee in addition to the District's fee.
2.1 Any class which does not have a minimum number of students as mutually
agreed between the District and City shall be cancelled, or rescheduled.
3. District Obligations. The District shall provide instructors, materials, and equipment
necessary to conduct the class.
4. City Obligations. The City shall be responsible for all administrative aspects of
scheduling and advertising for the class, enrolling the students, collecting fees from the
students, and remitting the appropriate fee to the District.
5. Effective Date and Term. This Agreement shall be become effective immediately
upon execution by the Parties and filing with the Snohomish County Auditor or posting
-1-
W
co
a
r
aD
Y
V
R
a
(SOSSBIO W=10S `del : LK O p!`d ISal3 UdO `del 4 anS 300 :IUOWLI3BUV
q 00
L
a
r
aD
Y
V
on the website for either party or other electronically retrievable public source as a
required by RCW 39.34.040. This Agreement shall be of indefinite duration, but may be
terminated by either party according to its terms.
6. Termination. Either party may terminate this agreement with 90 days advance
written notice.
7. Governing Law and Venue. This Agreement shall be governed by the laws of the
State of Washington. Any action arising out of this Agreement shall be brought in
Snohomish County Superior Court.
8. No Employment Relationship Created. The Parties agree that nothing in this
Agreement shall be construed to create an employment relationship between the City
and the District.
9. No Entity Created. The Parties agree that nothing in this Agreement shall be
construed to create a separate legal or administrative entity between the City and the
District.
10. Administration. This Agreement shall be administered jointly by the City and the
District under the supervision of the Parks, Recreation and Cultural Director of the City
and the Assistant Chief of Prevention of the District.
11. Notices.
Notices to the City shall be sent to the following address:
City of Edmonds
Attn: Parks, Recreation and Cultural Director
121 5`h Avenue, North
Edmonds, WA 98020
Notices to the District shall be sent to the following address:
Snohomish County Fire Protection District No. 1
Attn: Assistant Fire Chief of Prevention
12425 Meridian Avenue S
Everett, WA 98208
-2-
(sesselo 6U3OS V-1I : LiV L 0 P!V 1sa13 NdO V-1I L OJOS 300 :1ueuayee11V
ea
T
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of
this day of , 2016.
SNOHOMISH COUNTY FIRE
PROTECTION DIST I NO. 1
Brad Rifakghg, Inten ire Chief
ATTEST:
i
Amanda Thompson, Executi% Assistant
APP,R&IED AS TO Y""'Z':
District Attorney
-3-
CITY OF EDMONDS
David O. Earling, Mayor
ATTEST:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
00
00
Cb
a.
r
a�
Y
V
R
a
5.2
City Council Agenda Item
Meeting Date: 05/10/2016
Presentation of a Right of Way Dedication Deed on 218th St. for Select Homes, Inc. (10 min.)
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
No previous action.
Staff Recommendation
Forward this item to the consent agenda at the May 17, 2016 Council meeting for approval.
Narrative
According to the Official Street Map, the width of the 218t" St SW right of way is 60 ft. It is currently 40
ft. The street map shows that a 10 ft dedication of right of way is required from each side of the street
to accomplish the goal of a 60 ft right of way. Dedication requirements are addressed when a property
is developed or re -develops. Select Homes, owner of 8729 218t" St., is proposing a 2 lot short plat of the
property; therefore the dedication is required as part of the final approval of the short plat. The
dedication will result in a 50 ft right of way, 30 ft from center to the Select Homes' property and 20 ft
from center line to the property to the south. A 10 ft dedication required from the property on the
south side of the street will remain.
Attachments:
Select Homes 218th Dedication
Packet Pg. 89
Return Address:
City Clerk
City of Edmonds
121 - 5th Ave. N.
Edmonds, WA 98020
Grantor(s): Select Homes, Inc.
Grantee: City of Edmonds, Washington, a municipal corporation
Property Address: 2181h Street SW, Edmonds, WA
Abbreviated Legal: Ptn of SE'/ of NW %4 of Section 30, T. 27N., RAE., W.M.
Assessor's Property Tax Parcel No.: 27043000206600
RIGHT-OF-WAY DEDICATION DEED
IN CONSIDERATION of benefits to accrue to the grantor(s) herein, the undersigned, Select Homes, Inc.,
hereby grants to the CITY OF EDMONDS, a municipal corporation, and its assigns, a permanent public street
right-of-way easement, to be used for all lawful right-of-way purposes, surface and subsurface, including but not
limited to street right-of-way uses as well as sidewalks, plantings, right-of-way beautification improvements where
deemed appropriate by the City, installation, operation and maintenance of utilities, stormwater and such other uses
that municipalities may make of rights -of -way from time to time, now or in the future, for the use and benefit of the
public, over, under, upon and across the hereinafter described lands. All such uses are unrestricted in location within
the right-of-way and shall not be limited in any way whatsoever by the state of being, condition or location of the
street.
The City of Edmonds shall have the right to utilize such additional width as may be necessary temporarily
for the placing of excavated materials thereon and for initial construction and maintenance operations. The City
shall restore the disturbed property to equal or better condition.
The easement hereby granted is located in the COUNTY OF SNOHOMISH, STATE OF
WASHINGTON, and is more particularly described as the following property:
The easement area is legally described in Exhibit A and is graphically depicted in the drawing
attached as Exhibit B.
The undersigned hereby covenants that they are the owner of the above described property in fee simple;
that the property is free of all liens and encumbrances, and that they have good and legal right to grant this deed.
The undersigned also hereby requests the Assessor and Treasurer of said County to set -over to the remainder the lien
of all unpaid taxes, if any, affecting the property hereby conveyed, as provided by RCW 84,60,070.
It is understood and agreed that delivery of this Deed is hereby tendered and that the terms and obligations
hereof shall not become binding upon the City of Edmonds unless and until accepted and approved hereon in writing
for the City of Edmonds, by the Public Works Director.
CITY OF EDMONDS: APPROVED AS TO FORM:
Phil Williams, Public Works Director Office of the City Attorney
Date
DATED THIS DAY OF 2016
Select Homes, Inc.
(Grantor Title]
W
0
c�
rt
IV
O �
Attachment: Select Homes 218th Dedication (1210 : Presentation of a Right of Way Dedication Deed on
STATE OF WASHINGTON )
) ss
COUNTY OF SNOHOMISH )
On this day, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and
sworn, personally appeared to me known to be the official representative of
Select Homes, Inc., who executed the within and foregoing instrument and acknowledged the said instrument to be
the free and voluntary act of said entity, for the uses and purposes therein mentioned, and on oath stated that he/she
was authorized to execute said instrument.
GIVEN UNDER MY HAND AND OFFICIAL SEAL THIS DAY OF , 2016
NOTARY PUBLIC in and for the
State of Washington, residing at
My commission expires
Attachment: Select Homes 218th Dedication (1210 : Presentation of a Right of Way Dedication Deed on
EXHIBIT A
LEGAL DESCRIPTION
THAT PORTION OF THE WESTERLY 150.00 FEET, EXCEPTTHE WESTERLY 30.00 FEETTHEREOF, AS
CONDEMNED IN SNOHOMISH SUPERIOR COURT CAUSE NO. 83227, OFTHE FOLLOWING DESCRIBED
PROPERTY:
ALL THAT PORTION OF THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF SECTION
30, TOWNSHIP 27 NORTH, RANGE 4 EAST, W.M, DESCRIBED AS FOLLOWS: BEGINNING ATA
POINT 466.62 FEET SOUTH OF THE NORTHWEST CORNER OF SAID SOUTHEAST QUARTER OF THE
NORTHWEST QUARTER; THENCE EAST 466.62 FEET; THENCE SOUTH 193.38 FEET,
THENCE WEST 466.62 FEET; THENCE NORTH TO THE POINT OF BEGINNING;
EXCEPT COUNTY ROAD.
LYING SOUTH OF THE FOLLOWING DESCRIBED LINE:
COMMENCING AT THE NORTHWEST CORNER OF SAID SOUTHEAST QUARTER OF THE
NORTHWEST QUARTER;
THENCE SOUTH 00035'10" WEST, ALONG THE WEST LINE OF SAID SOUTHEAST QUARTER, A
DISTANCE OF 466.62 FEET;
THENCE SOUTH 89035'30" EAST, 30.00 FEET;
THENCE SOUTH 00035'10" WEST, 168.03 FEET;
THENCE SOUTH 89029'55" EAST, 120.00 FEET TO A POINT ON THE EAST LINE OF SAID WESTERLY
150.00 FEET AND THE TERMINATION OF THE LINE HEREIN DESCRIBED.
SITUATE IN THE COUNTY OF SNOHOMISH, STATE OF WASHINGTON.
n
N
Attachment: Select Homes 218th Dedication (1210 : Presentation of a Right of Way Dedication Deed on
EXHI BI T 'B'
216 TH STREET S. W.
FND. CASED, 4" SQ. CONC.
MON. W/ INVERTED NAIL
VISITED: JAN 2015
30'
30,
co
I(d
tr
30,
N89 35'30"Y'
30.00'
4
ko
V
ko{ 1
� J
.� W
to a 1
(0� w00
i
w o
QU C6
00 CCJ
1
a�
1
C�
zl
wl
m
w
I
m
Z 101 rr -') I nee I a. W. o
FND. CASED, CONC. MON.
W/ 1 3/4" BRASS DISK W/"X"
VISITED: JAN 2015
0
IN THE SE 114 OF THE NW 114 OF SECTION 30, T. 2 7N. , R. 4E. , W.M.
CITY OF EDMONDS, SNOHOMISH COUNTY, WASHINGTON
JOB N0.
2015-002
'4
DATE:
4127116
4RCA Land Surveying
DWG BY:
JMS
3605 COLBYAVENUE, EVERETT, WA 98201
SHEET 1
of 1
425-259-3400 FAX 425-258-1616
CLIENT #
EDM--3
c�
rt
W
Attachment: Select Homes 218th Dedication (1210 : Presentation of a Right of Way Dedication
Deed on
5.3
City Council Agenda Item
Meeting Date: 05/10/2016
Presentation of a Supplemental Agreement with Reid Middleton, Inc. for the Northstream Pipe
Abandonment and Culvert Rehabilitation Project (10 min.)
Staff Lead: Ed Sibrel
Department: Engineering
Preparer: Megan Luttrell
Background/History
None.
Staff Recommendation
Forward this item to the consent agenda for approval at the May 17, 2016 Council meeting.
Narrative
Reid Middleton and Associates was hired to perform a structural evaluation of the existing Northstream
culvert under Puget Drive/SR 524, as well as the existing 600 feet of 30-inch diameter storm pipe that
formerly conveyed Northstream Creek from 12th Avenue North to the culvert. This pipe was left over
from a 2006 emergency project to redirect the creek through a new 30-inch diameter pipe installed via
directional drilling.
The results of the evaluation indicated the following repairs / rehabilitations are needed:
1. Immediately abandon and fill the portion of the storm pipe under 12th Avenue West. This pipe is
failing and the inside void needs to be filled;
2. Partially abandon the balance of the pipe from 12th Avenue West to the culvert crossing Puget
Drive - the upper reach is still in fair condition, and is actively collecting groundwater. The lower
reach, in poor condition, can be slip -lined and strengthened in order to still convey groundwater
to the culvert;
3. Redirect all surface water from 12th Avenue (which still empties into the old pipe) to the new
pipe constructed in 2006;
4. Rehabilitate the culvert under Puget Drive using CIPP (Cured in Place Pipe). This will strengthen
the culvert and extend its operating lifetime.
The structural evaluation portion of the consultant contract was $34,900. Reid Middleton has proposed
a design supplement, including construction support, for $61,951. A management reserve of $15,000 is
included for design changes or unforeseen conditions, which places the total amount of the contract at
$111,851.
Attachments:
Reid Middleton - Supplemental Agreement
Vicinity Map
Packet Pg. 94
Original Contract No.
Supplemental Agreement 1 No.
CITY OF EDMONDS DAVE EARLING
1215T"AVENUE NORTH - EDMONDS, WA98020 - 425-771-0220 - FAX425-672-5750 MAYOR
Website: www.edmondswa.gov
0 igg° PUBLIC WORKS DEPARTMENT
Engineering Division
SUPPLEMENTAL AGREEMENT 1 TO PROFESSIONAL SERVICES AGREEMENT
Northstream Pipe Abandonment and Culvert Rehabilitation Projects
WHEREAS, the City of Edmonds, Washington, hereinafter referred to as the "City", and
Reid Middleton, Inc., hereinafter referred to as the "Consultant", entered into an underlying
agreement for design, engineering and consulting services with respect to a project known as
Northstream Pipe Abandonment and Culvert Rehabilitation project, dated February 11,
2016; and
WHEREAS, additional tasks to the original Scope of Work have been identified with
regard to 1) construction documents; 2) construction phase, and 3) closeout phase, NOW,
THEREFORE,
In consideration of mutual benefits occurring, it is agreed by and between the parties
thereto as follows:
1. The underlying Agreement of February 11, 2016 between the parties,
incorporated by this reference as fully as if herein set forth, is amended in, but only in, the
following respects:
1.1 Scope of Work. The Scope of Work set forth in the underlying agreement
shall be amended to include the additional services and material necessary to accomplish the
stated objectives as outlined in the attached Exhibit A incorporated by this reference as fully as if
herein set forth.
1.2 The $34,800 amount set forth in paragraph 2A of the underlying Agreement
and stated as an amount which shall not be exceeded, is hereby amended to include an additional
not to exceed amount of $76,951 for the additional scope of work identified in Exhibit A to this
supplemental agreement. As a result of this supplemental agreement, the total contract amount is
increased to a new total not -to -exceed amount of $111,851 ($34,800 plus $76,951).
1.3 Exhibit B to the underlying agreement consisting of the rate and cost
reimbursement schedule is hereby amended to include the form set forth on the attached
Exhibit B to this addendum, incorporated by this reference as fully as if herein set forth.
Packet Pg. 95
5.3.a
2. In all other respects, the underlying agreement between the parties shall remain in
full force and effect, amended as set forth herein, but only as set forth herein.
DONE this day of
CITY OF EDMONDS
Bv:
Mayor David O. Earling
ATTEST/AUTHENTICATE:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
20
REID MIDDLETON, INC.
By: _
Title:
Packet Pg. 96
5.3.a
STATE OF WASHINGTON )
)ss
COUNTY OF )
On this day of , 20 , before me, the under -signed, a
Notary Public in and for the State of Washington, duly commissioned and sworn, personally
appeared , to me known to be the of
the corporation that executed the foregoing instrument, and acknowledged the said instrument to
be the free and voluntary act and deed of said corporation, for the uses and purposes therein
mentioned, and on oath stated that he/she was authorized to execute said instrument and that the
seal affixed is the corporate seal of said corporation.
WITNESS my hand and official seal hereto affixed the day and year first above written
NOTARY PUBLIC
My commission expires:
SAStati\Megan\Engineering Admin\PROJECTS\E6FA.Northstream Pipe Abandonment\RM.Supp Ldoc Packet Pg. 97
5.3.a
EXHIBIT "A"
SCOPE OF SERVICES
Reid Middleton, Inc.
City of Edmonds
Northstream Pipe Abandonment and Culvert Rehabilitation Projects
Construction Documents, Construction, and Closeout Phases
1.0 90 PERCENT CONSTRUCTION DOCUMENT (CD) SERVICES
Reid Middleton will advance the recommended design options to a 90 percent CD level.
90 percent CD documents will locate and describe the size and character of the project.
Civil design elements will include:
1.1 Prepare 90 percent CD level design and drawings for the following:
1.1.1 Temporary erosion control plan and details.
1.1.2 Site demolition for paving, utilities, and other improvements.
1.1.3 Traffic control plan and details.
1.1.4 Stormwater drainage system plan and details including collection and
conveyance.
1.1.5 Cured -in Place Pipe (CIPP) plan, details, and notes.
1.1.6 Site pavement plan and details including asphalt pavement. The plan will
depict areas of pavement repair.
1.1.7 Stream bypass plan and details.
1.2 Prepare 90 percent CD level technical specifications, special provisions, and
WSDOT bid items.
1.3 Prepare an opinion of probable construction cost based on the 90 percent CD
documents for elements of the civil design.
1.4 Attend two meetings. The following meetings are anticipated:
1.4.1 Kickoff meeting
1.4.2 Review meeting
1.5 Coordinate design elements with the design team.
City of Edmonds
Northstream Culvert Rehab — Amendment No. 1
April 29, 2016
Scope of Services
1 of 6
Packet Pg. 98
5.3.a
1.6 Provide project management and administration for the services listed above.
1.7 Perform QA/QC on DD work and deliverables.
1.8 Respond to review comments from Owner and Washington State Department of
Fish & Wildlife (WDFW).
DELIVERABLES
• One set of full-size drawings in PDF digital format
• One copy of opinion of probable construction cost in PDF digital format
• One set of 90 percent CD technical specifications in PDF digital format
2.0 FINAL CONSTRUCTION DOCUMENT (CD) SERVICES
Reid Middleton will advance the 90 percent CD documents approved by the Owner to a
Final CD level.
2.1 Prepare erosion control drawings and details.
2.2 Prepare site demolition drawings and notes.
2.3 Traffic control drawings, and notes.
2.4 Prepare storm drainage drawings, notes, and details.
2.5 Prepare CIPP plan, details, and notes.
2.6 Prepare stream bypass plan and details.
2.7 Prepare site pavement and striping repair drawings and details.
2.8 Prepare technical specifications, special provisions, and WSDOT bid items.
2.9 Prepare an opinion of probable construction cost based on the Final CD
documents for elements of the civil design.
2.10 Attend one review meeting.
2.11 Provide drawings to Owner for review prior to submittal to the City for permit
review.
2.12 Revise the documents to respond to Owner and team review comments and
provide a written response to review comments.
City of Edmonds
Northstream Culvert Rehab — Amendment No. 1
April 29, 2016
Scope of Services
2 of 6
Packet Pg. 99
5.3.a
2.13 Submit revised documents to the City for permit review.
2.14 Revise the documents to respond to City review comments and provide a written
response to review comments.
2.15 Provide final drawings and technical specifications to Owner for incorporation
into bid documents.
2.16 Provide internal project management and administration.
2.17 Perform a site visit to field verify the design.
2.18 Perform QA/QC on CD work and deliverables.
DELIVERABLES - the following will be provided for the permit submittal and final
submittal:
• 100 percent Owner review:
o One set of full-size drawings in digital PDF format
o One set of the technical specifications in PDF digital format
Permit review submittal:
o One set of full-size drawings on bond paper and in digital PDF format
o One set of the technical specifications in PDF digital format
• Permit approval submittal:
o One set of full-size drawings on bond paper and in digital PDF format
o One set of the technical specifications in PDF
• Bid documents
o One set of full-size drawings on bond paper and in digital PDF format
o One set of the technical specifications in PDF and MS Word digital
formats
o One set of full-size drawings in AutoCAD digital format
+ One copy of the opinion of probable construction cost in PDF digital format
3.0 PERMITTING
3.1 Prepare SEPA checklist.
3.2 Coordinate with WDFW.
3.3 Prepare Hydraulic Permit Application (HPA) package.
3.4 Submit HPA package to WDFW.
3.5 Revise the documents to respond to WDFW review comments and provide a a
written response to review comments.
City of Edmonds Scope of Services
Northstream Culvert Rehab — Amendment No. 1 3 of 6
April 29, 2016
Packet Pg. 100
5.3.a
3.6 Perform QA/QC on deliverables.
3.7 Provide project management and administration.
DELIVERABLES
• SEPA checklist in PDF format
• One set of HPA drawings on bond paper and in digital PDF format
4.0 BID PHASE ASSISTANCE
4.1 Attend the pre -bid meeting.
4.2 Respond to bidder questions.
4.3 Prepare addenda items.
4.4 Provide project management and administration for bid phase services.
4.5 Perform QA/QC on bid phase deliverables
DELIVERABLES
• Documentation of communications with bidders
• Response to bidder questions
• Addenda for civil elements of design
5.0 CONSTRUCTION PHASE ASSITANCE
5.1 Attend pre -construction conference.
5.2 Review civil submittals, products, and shop drawings requested in the technical
specifications.
5.3 Answer contractor questions (e.g. RFIs, Field Questions) concerning civil design.
5.4 Perform site visits and meetings to observe progress of the work.
5.5 Maintain construction documentation including project files and annotating
revisions to construction documents.
5.6 Provide internal project management and administration.
DELIVERABLES
■ Field observation reports a
• Response to product submittals and shop drawings
City of Edmonds Scope of Services
Northstream Culvert Rehab — Amendment No. 1 4 of 6
April 29, 2016
Packet Pg. 101
5.3.a
■ Responses to RFIs and field questions
6.0 CONSTRUCTION CLOSE OUT
6.1 Perform a substantial completion walk-through and prepare a punch list for
elements of civil design.
6.2 Prepare record drawings for contract drawings. The record drawings will be
based on contractor mark ups (red line drawings). No field measurements or
observations will be performed.
6.3 Provide internal project management and administration.
6.4 Perform QA/QC on deliverables.
DELIVERABLES
• Substantial completion checklist in PDF digital format
• Memo in PDF digital format documenting observations of back -checking punch
list
• One set of record drawings in AutoCAD
• One set of record drawings in PDF format
7.0 TOPOGRAPHIC SURVEY
7.1 Topographical survey for the Northstream culvert inlet adjacent to 12th Avenue
North: the survey would be only for that portion of the work to divert stormwater
from the 12th Avenue North storm system to the adjacent culvert inlet that
currently conveys Northstream.
7.2 Topographic surveying would not be performed for Culvert Repair or
Replacement for the culvert under Puget Drive/SR524 Option 2 Cured In -Place
(CIPP) and for the old Northstream culvert Option 2 slipline work. The existing
conditions drawings provided by the City would be used. These drawings will not
be stamped by a PLS.
8.0 EXTRA SERVICES - perform Extra Services requested by the Owner not included in the
Scope of Services described above.
City of Edmonds
Northstream Culvert Rehab —Amendment No. 1
April 29, 2016
Scope of Services
5 of 6
Packet Pg. 102
5.3.a
ASSUMPTIONS
This list is not exhaustive. It is offered to assist the Owner identify elements of work that
may be required for the project and may require assignment to a team member. If the
Owner wishes to assign these or other tasks to Reid Middleton, this proposal can be
revised or the work can be performed as Extra Services.
1. Design schedule is normal. No accelerated schedule is anticipated.
2. Delivery method is design -bid -build in one bidding package.
3. Construction schedule is normal and will be awarded in one construction contract.
No fast track design including advanced site -work packages are required.
4. Geotechnical report is not provided.
5. All work associated with hazardous waste or a contaminated soil is excluded
(including hazardous materials encountered during demolition).
6. Shoring design and specifications are by others. A performance specification will
be included in the technical specifications.
7. No separate specification for control of groundwater during construction will be
provided. Groundwater control during construction will be included as a
performance specification article in the excavation and earthwork section of the
technical specifications.
kab\fl:\21 Cp\16\005 Edmonds Northstream Pipe Abandonment & Culvert Rehab\Contract\913 Folder\Addendum No.l - CD
through CA\RM Scope work City of Edmonds_042916.doc\mad&jld
City of Edmonds
Northstream Culvert Rehab —Amendment No. 1
April 29, 2016
Scope of Services
6 of 6
Packet Pg. 103
' Estimate of Professional Services
Northstream Culvert
128 134th Street SW PROJECT: at Puget Dr/SR 524 BY: MAD CHKD BY: JLD & kab 4129/16
Everett, WA 98204 CLIENT: City of Edmonds DATE: 4/27/2016
(425) 741-3800 PROJ. NO: 212016.005
(328) 741-3900 FAX FILE: H:121Cp1161005 Edmonds Northstream Pipe Abandonment & Culvert RehablContractl913 FoldeMddendum No.1 - CD through CAgRIVI only - FeeEst-Const
Desi!
Principa
I
Principa
I
Project
Manage
r
Design
Enginee
r
Tech
Writer II
CAD
Tech II
Proj
Admin
Designe
r EIT
Survey
Crew 2
Survey
Crew 3
Total
Labor
hours
Total
Labor
Earnings
Computer
a
c
T y
'
m E
N
Labor &
Reimb
of Trips
and
Mtgs
Hourly Rate:
$235
$235
$200
$135
$120
$105
$100
$105
$1 70
] $260
hrs S12
1 $
i cost
cost
15%
Task
No.
Description
MW
JLD
Mark
VJ
PH
KB
CL
$
1 $
001
90 % Construction Documents
4
0
8
_ 0
1,340
_
_ 0
0
0
0
Site visit
4
0
1.340
Research Permitting Regmnt
2
2
270
0
_
0
270
_
_
0
0
0
0
0
0
0
0
BASE MAp _
0
0
Setup and update _
4
4
420
0
0
426
0
0
0
0
0
EROSION CONTROL _
0
0
0
0
0
Plan
4
2
_
6
750
0
0
750
Details
_ 2
2
4
480
0
0
480
_
Bypass Plan, Details, Notes
6
4
10
1,230
0
0
1,230
0
0
0
0
0
DEMOLITION
_
0
0
0
6
0
Plan & Notes
2
4
6
690
0
0
690
0
0
0
0
0
GRADING AND DRAINAGE
0
0
0
0
0
Grade
2
2
4
480
0
0
480
Drainage
6
4
10
1.230
0
0
1,230
Details
4
4
_ _
8
0
960
0
0
0
0
0
960
0
_
_ _ _
CIPP/ABANDONMENT
0
0
0
0
0
Plan
4
4
8
960
0
0
960
Detail & Notes
4
_
4
8
960
0
0
960
_
0
0
0
0
d
PAVING
0
0
0
0
0
plan
2
4
6
690
0
0
690
sections & 600116
2
4
6
690
0
0
690
0
0
0
0
0
SPECIFICATIONS
_
_
0
0
0
0
0
cd s ecs
4
8
4
16
2.360
0
0
2.=
0
0
0
0
0
CONSTRUCTION COST ESI
0
0
0
0
0
cd level
4
4
540
0
0
540
_
0
0
0
0
0
Traffic Control Plans
2
6
4
12
1.630
0
0
1,636
0
0
0
0
0
PROJECT MANAGEMENT
0
0
0
0
0
Coordination
4
4
800
0
0
800
_
QA/QC
4
4
_
800
0
0
800
_
administration
2
2
200
0
0
200
Kick-off Meeting
6
6
810
0
0
810
Review Meeting
6
6
810
0
0
810
0
0
0
0
0
Y
SUBMITTAL PREPARATION
0
0
0
0
0
Bo% CD Submittal
2
2
�4
8
1.090
0
0
1,090
0
0
0
0
0
Subtotal Task 001
0 1
0
20
76
4
50
2
0
0
0
132
20,190
0 0 0
0
0
0
20,190
Attachment: Reid Middleton - Supplemental Agreement (1207 : Northstream Pipe Abandonment - Reid Middleton Supplement)
Estimate of Professional Services
Northstream Culvert
:28 134th Street SW PROJECT: at Puget Dr/SR 524 BY: MAD CHKD BY: JLD & kab 4129/16
Everee. WA 98204 CLIENT: City of Edmonds DATE: 4/27/2016
(425) 741-3800 PROJ. NO: 212016.005
(425) 741-3900 FAX FILE: H:121Cp%lM005 Edmonds Northstream Pipe Abandonment & Culvert Rehab\Contract1913 FolderkAddendum No.1 - CD through CAI[RM Only - FeeEst-Const Desi�.
Principa
Principa
I
Project
Manage
r
Design
Enginee
r
Tech
Writer II
CAD
Tech II
Pr
Admin
Designa
r EIT
Survey
Crew 2
Survey
Crew 3
Total
Labor
hours
Total
Labor
Earnings
Computer
m
as
v
:3
°'
Labor &
Reimb
0
105
0
ivuiiiuci
of Trips
and
MtgS
Hourly Rate:
$235
$235
$200
$135
$120
$i05
$igu
$105
$170
$260
hrs $12
$
cost
cast
15%
Task
No.
002
Description
Final Construction Documents
BASE MAP _
Update _
EROSION CONTROL
MW
JLD
Mark
VJ
PH
KB
CL
$
$
0
_ _
_ _ _
_
0
0
1
_
1
105
0
0
0
0
_
0
0
0
01
0
Plan
2
1
_
_
3
375
375
_
Details
1
1
2
240
0
240
_
Bypass Plan, Details, Notes
4
2
6
750
0
750
0
0
0
0
DEMOLITION
0
0
0
0
Plan & Notes
1
1
2
240
0
240
0
0
0
0
_
GRADING AND DRAINAGE
0
0
0
0
Grade
2
2
4
480
0
480
Drainage_
_
4
2
6
750
0
750
Details
2
2
4
0
480
0
0
480
_
_ _
0
0
CIPP/ABANDONMENT
_
0
0
0
0
_
Plan
4
4
8
960
0
960
Detail & Notes
4
_ _
4
8
960
0
960
0
0
0
0
_
W_plan
PAVING _
_ _
2
_
0
0
0
0
2
4
480
0
480
sections _&_details _
2
2
4
480
0
480
0
0
0
8PECIFIGAT]DNS
cd specs
0
_0
0
0
0
2
4
2
8
1,180
_
0
1,180
0
0
0
0
CONSTRUCTION COST ES
_
0
0
0
0
cd level
2
_
2
270
0
270
0
0
0
0
Traffic Control Plans
2_
6
4
12
1,630
0
1,636
0
0
0
0
PROJECT MANAGEMENT
__
0
0
1 0
0
Coordination
4
2
6
1,070
0
1,070.
_
OA/OC
2
_
2
400
0
400
administration _
_
_
_
2
2
200
0
200
Review Meeting�6
6
12
2,010
0
2,010
0
0
0
0
a
0
SUBMITTAL PREPARATION
0
0
Permit application dots
2
_ 2
_
` 4
_
8
1.090
0
1,096
CD submittal
2
2
2
6
880
0
880
Subtotal Task 002
0
0
20
52
2
34
2
0
0
0
110
15,030
0 0 0
0
0
0
16.030
003
Bid Phase
Attend prebid _
Answer questions
Prenare addenda items
_
4
4
540
0
0
540
4
a
0
4
540
0
0
540
Attachment: Reid Middleton - Supplemental Agreement (1207 : Northstream Pipe Abandonment - Reid Middleton Supplement)
` ' Estimate of Professional Services
Northstream Culvert
72a 134th Street SW PROJECT: at Puget Dr/SR 524 BY: MAD CHKD BY: JLD & kab 4/29116
Everett. WA 98204 CLIENT: City of Edmonds DATE: 4/27/2016
(425) 741-3800 PROJ. NO: 212016.005
(425) 741-3900 FAX FILE: H:121Cp1161005 Edmonds Northstream Pipc Abandonment & Culvert RehablContract1913 FolderlAddendum No.1 - CD through CA%[RM Only - FeeEst-Cc
Principa
I
Principa
I
Project
Manage
r
Design
Enginee
r
Tech
Writer II
CAD
Tech II
Proj
Admin
�Designe
r EIT
Survey
Crew 2
Survey
Crew 3
Total
Labor
hours
Total
Labor
Earnings
Computer
a ^�
�
�°
t'
E
m
Labor &
Reimb
Hourly Rate:
$235
$235
$200
$135
$120
$105
$100
$105
$170
$260
hrs $12
$
cost
cost
15%
Task
No.
Description
MW
JLD
Mark
vJ
PH
KB
CL
$
$
0
0
2
12
0 2
0
Subtotal Task 003
2
0
0
0
18
2,430
0 0 0
0
0
2,430
p04
Construction Phase
Filing and Document Setup_
4
4
640
0
0
540
Answer Questions regarding design
6
6
810
0
0
81CI
Review Product submittals
8
8
1,080
0
0
1,080
Change Order Prep
8
$
1.080
0
0
1.08C-1
Proect Management & Admin
_
4
2
6
1,000
0
0
Site visits/meetings
12
12
1.620
0
0
_12000
1,620
0
0
1 0
1
0
0
Subtotal Task 004
0
0
4
38
0
0
2
0
0
0
44
6,130
0 0 0
0
0
0
6,130
005
_ _
Closeout Phase
6
Punch list walk through
6
810
I
0
MCI
_
~
Record drawings sTranscribe, QA/_Q_CL
Coordination
_
_
4
4
8
960
0
960
2
2
270
0
270
_
Project management & admin
2
2
4
600
0
60CI
�0
Subtotal Task 005
0
0
2
12
4
2
0
0
0
20
2,640
0 0 0
0
0
0
2,640
006 _
Permitting
SEPA Checklist
10
12
22
3,620
0
3,620
WDFW Coordination
_
2
_
2
270
_
0
270
HPA Submittal
8
4
4
16
2,560
0
2,560
_
_
Rppon to 1_NaFW teA"
Project Manage_ m_ ent/Admin
QA QC
Subtotal Task 006
2
2
4
480
0
480
2
1
3
500
0
500
2
2
400
0
400
0
0
0
22
20
0
6
1
0
0
49
7,830
0
0 0
0
0
0
7,830
007
Supplemental survey
0
0
2
12
10
24
3,720
500
575
575
4,295
Subtotal Task 007
0
0
0
0
0
0
0
0
24
3,720
0 0 0
0
500
4,299
I
TOTAL HOURS
SubTotal Cost
0
0
0
0
70
14,000
210
28,350
5
720
96
10,080
11
1,100
0
0
0
0
0
0
393
57,970
54,250
0 0
0
0
500
575
58,549
Percent of Total Hours 0% 0)'0 18% 53% 2% 24% 3% 0% 01114. 0?i.
Assumptions
Hours and rates shown are for estimating purposes only. The actual number of hours charged to the project and personnel used may vary.
Hours worked will be billed using the rates, personnel categories, and terms Identified In Exhibit A.
TOTAL 58,545
Attachment: Reid Middleton - Supplemental Agreement (1207 : Northstream Pipe Abandonment - Reid Middleton Supplement)
nst
of Trips
and
Mtgs
GEOENGINEERS, INC. Estimate of Professional Services
Northstream Permitting at Puget
600 Stewart St., Suite 1700 PROJECT: Dr BY: ALW CHKD BY: kab 4/29116
Seattle, WA 98121 CLIENT: City of Edmonds DATE: 4/29/2016
(206) 239-3220 PROJ. NO:
FILE:
Principal
Associat
e
Principal
Enginee
r
Admin 2
Project
Engr
Biologist
Total
Labor
hours
Total
Labor
Earnings
APC
m
M
I
a
Q
_
w°
Labor &
Reimb
Hourly Rate:
$235
$212
$200
$84
$180
$120
hrs $12
$
cost
cost
15%
Task
No.
Description
Jon
Andreia
Adam
$
$
001
�,Site
Construction Documents
visit
692
42
-
Specifications
Consultation and uC _
Subtotal Task 001
--
i
1
0
0
4
4
_
692
692 42
0
_
0
44
7 d
002
,-App1[cW6nnd au�u 3�mitfal-
T 2
2
4
p--64
15U
Subtotal Task 002
0
2
0
2
0
4
8
1,072
###### 64 0
150
0
237
1,309
003
$EPA Checklist
Su6tota17ask003
0
2
2
0
2
2
4
###ffil
64
0
1,672
64
0
4
8
#W 64 0
0
1,136
TOTAL HOURS
SubTotal Cost
0
0
5
1,060
0
0
4
336
0
0
12
1,440
21
2,836
2,836
## 170
0
150
0
343
3,179
Percent of Total Hours 0% 24% 0% 19% 0% 57%
Assumptions IRM
Hours and rates shown are for estimating purposes only. The actual number of hours charged to the
project and personnel used may vary. Hours worked will be billed using the rates and personnel
categories.
Mark up 10% 318
TOTAL 3,497
Attachment: Reid Middleton - Supplemental Agreement (1207 : Northstream Pipe Abandonment - Reid Middleton Supplement)
rvurnoer
of Trips
and
Mtgs
City of Edmonds
Vicinity Map
I a
'2C. 189
is Project Extent
5.3.b
Northstream Culvert and Pipe
Abandonment Projects
Q
� 3
c
�4
Project Location
aa�ri
.#+ -1 rIA - i'J.
-�•,
1
M
3: ��r,►N sr Sw
{
T
}kiFitil tiiRl 111 S a
r- y
� w
f
130tf sT5W
Z44TH STSW �•�.,,
5b Packet Pg. 108
5.4
City Council Agenda Item
Meeting Date: 05/10/2016
Interlocal Agreement with City of Lynnwood for Specialized Equipment (10 min.)
Staff Lead: Pamela Randolph
Department: Wastewater Treatment Plant
Preparer: Pamela Randolph
Background/History
The EPA has established stringent air quality standards that require us to frequently monitor the
effectiveness of the Venturi Pac Scrubber mercury removal system. This interlocal agreement has not
been before City Council.
Staff Recommendation
Approval for the Mayor to sign the Interlocal Agreement with the City of Lynnwood.
Narrative
The EPA has established stringent air quality standards on all Sanitary Sewage Incinerators (SSI). We
have worked diligently, with other SSI owners in WA state, over the past 4 years, to ensure our
compliance with these new standards. Our work included the demonstration of a new technology
designed to work in conjunction with our Venturi Pac scrubber, which has proven to be a successful
approach. As we await EPA's approval of this new technology we were required to submit a testing plan
which would demonstrate compliance of the technology. Unfortunately, the sampling equipment
required is rather expensive and will be used infrequently. Given the City of Lynnwood is in a similar
position we have discussed the opportunity to share the equipment and reduce the overall cost of
testing to the citizens of Edmonds and Lynnwood. The equipment is sturdy and lends itself well to
transport and sharing with multiple users. While it is possible to rent the equipment on a test by test
basis this is not a cost effective approach for us in part due to the uncertainty and frequency of the
testing schedule. The cost of the basic model is approx $46,000 plus tax and does not include the
individual sampling supplies or the laboratory analysis at an outside laboratory. The life expectancy of
the equipment is 15 -20 years. Our intention is to be ready to move forward with the purchase of this
equipment, regardless of the success of this Interlocal Agreement, immediately after the anticipated
approval from EPA is received. Once the approval is received we have a limited time to comply.
Attachments:
COL Interlocal final
Packet Pg. 109
pezllepedS .aol poomuukl to A1!3 tpmjuauaeeft leoopa;ul : £OZL) leU1.; leooPe;ul l03 :;uauayoe;;b
0
ea
a
m
INTERLOCAL AGREEMENT FOR SHARING OF SPECIALIZED EQUIPMENT M
FOR THE DISPOSAL OF BIOSOLIDS a
BETWEEN THE CITY OF EDMONDS AND THE CITY OF LYNNWOOD
WATER AND WASTEWATER DISTRICT
THIS INTERLOCAL AGREEMENT ("Agreement") is made by and between the
City of Edmonds ("Edmonds"), and the City of Lynnwood ("Lynnwood"), (referred to
individually as a "Party" and collectively as "Parties").
WHEREAS, Edmonds and Lynnwood each operate Fluidized Bed Sewage Sludge
Incinerators for biosolids disposal; and
WHEREAS, the U.S. Environmental Protection Agency ("EPA") has implemented
stringent operating standards for Sewage Sludge Incinerators under 40 CFR Part 60,
Subpart MMMM; and
WHEREAS, Edmonds and Lynnwood have been granted approval by the EPA to
use Mercury Adsorption Modules within the existing Venturi Pac Scrubbers at both the
Edmonds and Lynnwood facilities to meet these stringent standards, and
WHEREAS, formal test plans have been approved by the EPA which require
specialized sampling/testing equipment and trained technicians for this work; and
WHEREAS, Edmonds and Lynnwood would benefit by sharing this specialized
testing equipment, training resources and technical support;
NOW, THEREFORE, in consideration of the mutual promises set forth herein, it is
agreed by and between the Parties as follows:
TERMS
1. Purpose. This Agreement is authorized by and entered into pursuant to
Chapter 34.39 RCW. The purpose of this Agreement is to set forth the rights and
responsibilities of the Parties for the joint purchase and ownership of specialized
sampling/testing equipment as set forth above, the responsibilities for maintaining the
equipment, the intended coordination of use of the equipment, and the provisions for the
termination of this Agreement by either Party.
A. Purchase of Equipment. Edmonds will purchase APEX brand
equipment capable of conducting automated sampling for Method 30B protocol, as
identified on the attached Exhibit A (the "Equipment"), as required by the EPA, for use at
both the Edmonds and Lynnwood facilities. The Equipment will be jointly owned by the
Parties.
B. Equipment Maintenance. Edmonds will be responsible to ensure that
all maintenance and calibration of the Equipment is properly performed in order to
pezllepedS aol poomuuA-1 jo Aj!:D L11!m juewaaft leaopejul : £OZL) leul} leaolaa;ul -10:D :;u9uay3ej4V
r
� r
� r
L
a
maintain the Equipment in good working condition. Edmonds shall maintain and retain all
records of the Equipment's maintenance and calibration, and all such records shall be
available to Lynnwood upon request, during the initial term and any renewal term(s) of this a
Agreement.
C. Use of Equipment. Equipment use must be requested and scheduled
one (1) month in advance by the Plant Manager of either Party to ensure availability on a
specific date. Otherwise, the Equipment will be available to either Party on a first -come,
first -served basis with a maximum of seventy-two (72) hours continuous use.
Each Party shall allow only authorized and trained staff to operate the
Equipment. In addition, qualified and trained consultants, performing work for either Party
as an independent contractor, may be authorized. The Equipment may not be shared with
any third party without mutual written consent of the Parties.
When the Equipment changes hands between the Parties, a visual inspection
will be performed by representatives of both Parties. The Equipment's condition will be
noted on a chain of custody form which will accompany the Equipment. Any and all visual
damage will be noted, and the last user of the Equipment shall have the responsibility to
repair and correct any and all new damage noted in the inspection.
D. Staff Support. When requested and approved, either Party may
assign staff to perform a sampling event for the other Party or provide training to an
employee of the other Party.
2. Payment.
A. Lynnwood agrees to pay Edmonds one-half (50%) of all costs incurred by
Edmonds for the purchase, calibration and/or any manufacturer's recommended
maintenance that may be required for the Equipment.
B. Each Party is required to separately pay for all independent lab
testing and consumable laboratory supplies required independent of this Agreement.
C. When Edmonds personnel are assigned to assist Lynnwood, or when
Lynnwood personnel are assigned to assist Edmonds, a fee based on an hourly rate of
$50 will charged to the other Party. This is not in any way intended as compensation for
the employee performing the service, but as an acknowledgement of the impact to the
organization.
D. If damage is reported, Edmonds will coordinate with an appropriate
vendor to address the required repairs to the Equipment. Invoices presented for repair of
the Equipment will be either paid by Edmonds or forwarded to Lynnwood for payment,
depending upon the responsibility for the damage consistent with Section 1.0 above.
E. Edmonds shall submit invoices to Lynnwood for the amounts owed
by Lynnwood to Edmonds under this Agreement. Lynnwood shall submit invoices to
Edmonds for the amounts owed by Edmonds to Lynnwood under this Agreement. If
-2-
pezllepeds aol poomuukl to Al!:D L11!m juaweei6V leaopejul : £OZL) leui} leaolaa;ul -10:D :;u9uay3eJ4V
N
LO a1
a
either Party objects to all or any portion of any invoice, it shall so notify the other Party
within thirty (30) days from the date of receipt of the invoice, and shall pay the portion of
the invoice not in dispute. The Parties shall immediately make every effort to settle the a
disputed portion. If they are unable to resolve their dispute, the Parties agree to use a
binding alternative dispute resolution procedure to resolve their differences.
3. Duration. This Agreement shall become effective upon the date that it is (1)
executed by both Parties and (2) either filed with the County Auditor or posted on at least
one of the Parties' websites in accordance with Section 15 below ("Effective Date"). This
Agreement shall remain in effect for an initial term of one year starting on the Effective
Date. Thereafter, this Agreement shall renew annually on the same terms for up to five
additional one-year terms, unless the Agreement is amended or is terminated as provided
in Section 4 or 5 below. Any amendment(s) to this Agreement for any renewal period will
be effective only upon the written agreement of the Parties signed by the duly authorized
representatives of Edmonds and Lynnwood. Upon the expiration of the initial term or any
renewal term(s), the Parties shall dispose of the Equipment and share equally in any of the
proceeds of the sale of the Equipment, consistent with Section 5 below.
4. Termination. Either Party may terminate this Agreement at any time upon
sixty (60) days written notice to the other Party. The Party terminating the Agreement shall
release all ownership of and rights of use in the Equipment, and shall execute a bill of sale
transferring its ownership rights in the Equipment to the other Party as of the effective date
of the termination.
5. Disposal of Equipment. In the event it becomes necessary to dispose of the
Equipment, the Parties will consult the Equipment manufacturer as to its current fair
market value, make every reasonable effort to sell the Equipment for such value, and
share equally in the proceeds of such sale. Upon disposal of the Equipment, this
Agreement shall automatically terminate.
6. Indemnification and Hold Harmless. Each Party agrees to be responsible
and assumes liability for its own negligent or intentional acts or omissions, and those of its
officers, agents or employees, while performing work pursuant to this Agreement, to the
fullest extent allowed by law, and agrees to save, indemnify, defend, and hold the other
Party harmless from any such liability; provided that said indemnification does not apply to
damages or liabilities caused solely by the negligent or intentional acts of the other Party.
In the case of negligence of both of the Parties, any damages allowed shall be assessed
in proportion to the percentage of negligence attributable to each Party, and each Party
shall have the right to seek contribution from the other Party in proportion to the
percentage of negligence attributable to the other Party.
7. Insurance. Each Party, at its own cost, shall procure and maintain for the
duration of the term and any renewal term(s) of this Agreement, insurance against claims
for injuries and damages to persons or property which may arise from or in connection
with the exercise of rights and privileges granted by the Agreement.
8. Independent Relationship. It is understood and agreed that this Agreement
is solely for the benefit of the Parties hereto and gives no right to any other party. No joint
-3-
pezllepedS.aol poomuukl Io AI!3 tpmjuauaeeft leoopa;ul : £OZL) leU1.; leooPe;ul l03 :;uauayoe;;b
M
1A �
d
venture or partnership is formed as a result of this Agreement. Further, nothing in this Y
Agreement shall be construed to create an employment relationship between Edmonds
and any employee, agent, representative or contractor of Lynnwood, or between a
Lynnwood and any employee, agent, representative or contractor of Edmonds.
9. Miscellaneous Disclosures Required by RCW 39.34.030. No separate legal
entity shall be created by this Agreement, and each party hereto shall be responsible for
its own budgeting of funds transferred under this Agreement. Edmonds shall serve as the
administrator of this Agreement.
10. Notices. All notices that are given pursuant to this Agreement shall be
deemed given when hand delivered, or when deposited in the United States mail,
postage prepaid, by registered or certified mail, return receipt requested. Notices to
Edmonds shall be sent to the following address:
City of Edmonds
Wastewater Treatment Plant Manager
200 2"d Ave S.
Edmonds, WA 98020
Notices to Lynnwood shall be sent to the following address:
City of Lynnwood
Deputy Public Works Director / City Engineer
19100 44th Avenue W.,
P.O. Box 5008
Lynnwood, WA 98046-5008
11. Entire Agreement. The written provisions and terms of this Agreement shall
supersede all prior verbal statements of any officer or other representative of the Parties,
and such statements shall not be effective or be construed as entering into or forming a
part of, or altering in any manner whatsoever, this Agreement.
12. Modification. No waiver, alteration, amendment or modification of any of the
provisions of this Agreement shall be binding unless in writing and signed by duly
authorized representatives of Edmonds and Lynnwood.
13. Waiver. Failure to insist upon strict compliance with any terms, covenants or
conditions of this Agreement shall not be deemed a waiver of such, nor shall any waiver or
relinquishment of such right or power at any time be taken to be a waiver of any other
breach.
14. Governing Law and Venue. This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington. Any suit brought by
either Party arising out of this Agreement shall only be maintained in a court of competent
jurisdiction in Snohomish County, Washington.
15. Filing. This Agreement shall be filed with the Snohomish County Auditor or
posted on Edmonds' and Lynnwood's respective websites, as required by RCW
pezllepedS .aol poomuuA-1 to A1!3 tpmjuauaeeft leoopa;ul : £OZL) leull leoolaa;ul -103 :;uauayoe;;b
ea
a
39.34.040
Y
V
R
d
CITY OF EDMONDS
Mayor David O. Earling
ATTEST/AUTHENTICATED:
Scott Passey, City Clerk
APPROVED AS TO FORM.
Office of the City Attorney
CITY OF LYNNWOOD
Mayor Nicola Smith
ATTEST/AUTHENTICATED:
Sonja Springer, Finance Director
APPROVED AS TO FORM -
City Attorney
-5-
pazlleloadS .aol poomuuA-1 to A1!3 y;!mjuawaaft leoopa;ul £OZL) leuil leoolae;ul -103 :;uauayoe;;b
/- • t. ., - • • .
XC=30B
Alllt�lll1l7tE' m MP.E �Cw.�w�wrTM Aw�.w�w
The XC-30B MercSampleel Console, designed
especially for performing Method 30B, simplifies
sampling requirements by automating data
acquisition, sample flow adjustments, leak checks,
calculations, temperature control, and calibrations.
Data is easily transferred to a Microsoft Windows
Based PC through USB Interface. The XC-30B
MercSamplerTM performs dual sorbent trap
sampling at flow rates up to 2.5 Ipm. It can be
operated with your choice of probes and gas
conditioning systems, including our popular
SGC-4000HGP Stirling Gas Conditioner.
Method 30B - Determination of Total Vapor Phase
Mercury Emissions from Coal -Fired Combustion
Sources using Carbon Sorbent Traps.
Features
• Fully Automated for Paired Sampling
• Dual Dry Gas Meters and Mass Flow Sensors
• Alerts for Port and Traverse Point Changes
• Simple Data Export
• Compact Portable System
• Eight Isolated Type K Thermocouple Channels
• USB Interface
• Easily Configured with Windows Based PC
i
Vol'
XC-30B Consoles
Model Description
XC-30B Source Sampler flow rates up to 2.5 Ipm (120 VAC)
XC-306-V Source Sampler flow rates up to 2.5 Ipm (240 VAC)
Please contact your sales representative for more details.
A Typical System Includes:
• Automatic Console:
XC-30B Sampling Console with Netbook
• Gas Conditioner: Portable Versions
• Stainless Steel Probe: Optional Length with
Single Heater, for Dual Sample Traps
• Umbilical: Heated Line, Specify Length
Automated XC-30B MercSampleFm
Console with Netbook Computer
pezlleloedS.lol poomuuA-1 jo A;I3 4;lan;uauaeeft leoopejul : £OZL) leU1.t leoo
Main Powe
Probe Powe
-.., � •_, „� ,_
Sample A Exhaust
mini>r-
i—.
Thermocouple
Inputs
AC Power Input
Advanced
Microprocessor Control
Remc
SpecMeations
laa;ul -j03 :;uauiyoe;;V co
a.
m
M
a.
LED USB Gas Meter Gas Meter
Indicators Port Volume A Volume B
Sample B
Exhaust
Dry Gas Meters:
Communications:
• Dual dry gas meters with integrated optical
• PC user interface via USB
encoders, resolution to 1 cc
Thermocouple Multiplexer:
• Model K2 positive displacement type.
• Accepts Type K Thermocouple inputs; input protection
• 0.4 liter per revolution.
includes gas discharge tubes for ESD and surge protection.
• Optical encoder sensor with quadrature pulse output.
• 11 Pic Microcontrollers, 1 for each channel and MUX circuitry
Sample Pumps:
• MUX Circuitry to receive multiple inputs and transmit
• Dual Head Miniature Diaphragm Pumps with
selected output.
12 VDC motors, Max Vac. 22" Hg
• 10 microcontrollers, one for each optically isolated channel.
Sample Flow Control:
Integrated Temperature Control:
• Stainless steel sample manifolds fitted with mass flow
• Designed into DAC for single probe/trap heater control
sensors, vacuum sensors, and proportional valves.
output via 25 amp SSR.
• Constant flow sampling <300 ccm.
Pressure:
• Mass Air Flow: Flow control, 300 to 2500 ccm
Barometric Pressure
• Proportional Valve: Voltage Sensitive Orifice (VSO), 12 Vdc.
• 600 to1100 mbar, 17.7 to 32.4"Hg, temperature compensated,
Data Acquisition Control Board (DAC):
amplified output.
• Enhanced Flash 16 bit RISC based microcontrollers; main
Vacuum
and Digital Signal Processing (DS). Real time clock with
• 0 to 30" Hg, 0 to 101 kPa, 2% accuracy.
auto backup and write protection to external SRAM.
• Durable UHMW Polyethylene Case:
• High Speed 14bit A/D convertor with parallel DSP interface.
Built -In Handles (Size 10U) 19" Rack Mount Panel
• Memory Card for data storage — stores up to 99 tests
• AC Power: 120 Vac 601-1z. 1220 Vac 50Hz
• USB 2.0 Comm Input connection.
• Dimensions: 23in x 21 in x 12in (58cm x 53cm x 30.5cm)
• Weight: 39 lbs. (17.7kg)
Website: www.apexinst.com Ar' y,ir nres rs Apex Instruments, Inc.
204 Technology Park Lane
Contact: info@apexinstcom 919-557-7300 or 800-882-3214 Fuquay-Varina, N.C. 27526, U.S.A.
Publication: PF-XC-3013 Date Issued: 2-25-2010 Revision Date: 6-25-2013
5.5
City Council Agenda Item
Meeting Date: 05/10/2016
Authorization to purchase (1) new Caterpillar 420F2 HRC Backhoe Loader from NC Machinery.
Washington state contract #00410 and authorization to surplus their existing backhoe, unit #18, at
auction (5 min.)
Staff Lead: Phil Williams and Mike Adams
Department: Public Works & Utilities
Preparer: Phil Williams
Background/History
Staff Recommendation
It is recommended that authorization be given to the Department of Public Works to purchase (1) new
Caterpillar 420F2 HRC Backhoe Loader for $102,432.87 and that further authorization be given to
surplus the existing Parks Department backhoe at auction after delivery and acceptance of the new
equipment
Narrative
Unit# 18 is a 1995 Ford 445D loader that is due for replacement. The Parks department desires to
replace this unit with a 4WD backhoe/loader with a thumb. This has been previously been budgeted and
approved for replacement in the 2016 Fleet Replacement Budget. Unit #18 will go to Murphy's Auction;
we expect to receive $5000 upon its sale. The trade in quote from NC Machinery is $3,675
Packet Pg. 117
5.6
City Council Agenda Item
Meeting Date: 05/10/2016
Discussion of Whether to Continue City's Practice of Taking Notes in Executive Session (20 min.)
Staff Lead: Jeff Taraday
Department: City Attorney's Office
Preparer: Scott Passey
Background/History
The city council adopted Resolution 853 on September 16, 1996. Resolution 853 authorizes the
preparation of "minutes" of the city council's executive sessions. While the resolution uses the term
"minutes," there is no mechanism in place to review and approve draft minutes of the city council's
executive sessions. Because they are never actually approved by the city council, it is probably more
appropriate to call them unapproved minutes or notes. They cannot be relied upon with the same
certainty that one would rely upon minutes that have been reviewed and approved. These notes are not
reviewed or approved.
We are not aware of any other cities that maintain notes of executive session discussions.
Staff Recommendation
Discuss whether the City should continue the practice of taking notes of its executive sessions and/or
whether Resolution 853 should be amended to: 1) use the term "notes" instead of "minutes," and 2)
clarify that notes containing attorney -client privileged material are not likely to be released ever.
Narrative
The Whereas clauses of Resolution 853 provide some indication of what the city council was intending
when it adopted Resolution 853. "[T]he City Council finds it to be in the public interest to maintain
summary minutes of executive sessions subject to release in accordance with the provisions of
state law, if and when, the reason for the executive session expires." "[T]he City Council finds it to be in
the public interest to provide a summary record of proceedings in order that, at some future date, the
public may be advised of the substance of an executive session and in situations where such release is
not appropriate, to have a record of the nature of the executive session in the event that its decision to
close a session is judicially challenged." From these Whereas clauses, it appears that the primary
purpose of taking such notes was intended to be future disclosure. The problem with the standard "if
and when the reason for the executive session expires" is that the attorney -client privilege does not
expire and a large number of the city council's executive session notes are protected by the attorney -
client privilege. So, without an affirmative act to waive the attorney -client privilege on the part of the
city council, such notes would never be subject to disclosure. This fact may defeat one of the primary
intents of taking such notes in the first place.
Another tricky aspect of the taking of these executive session notes is that some of the notes may not
enjoy any protection from disclosure under the public records act, even immediately after they are
taken. So, councilmembers who are engaged appropriately in an executive session discussion that does
Packet Pg. 118
5.6
involve the attorney -client privilege might have a false expectation that the notes would not be
contemporaneously releasable. These councilmembers might be surprised when those notes are later
released under the public records act. This can occur because not all of the OPMA's open meeting
exemptions have a corresponding exemption from disclosure under the PRA.
The practice of taking these notes generates a large amount of work for the city clerk's office and, to a
lesser extent, the city attorney's office. Please see the attached memo from Scott Passey that details the
workload generated by this practice.
Attachments:
Res 853
Memo - Executive Session Minutes
Packet Pg. 119
5.6.a
0006.110.090
WSS/gjz
08/27/96
R:08/28/96gj z
RESOLUTION NO. 853
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EDMONDS, WASHINGTON, ESTABLISHING A PROCEDURE
FOR KEEPING AND RETAINING MINUTES OF CITY
COUNCIL EXECUTIVE SESSIONS.
WHEREAS, no provision of state law requires the City to keep minutes of
executive sessions of its City Council; and
WHEREAS, the City Council finds it to be in the public interest to maintain
summary minutes of executive sessions subject to release in accordance with the provisions of
state law, if and when, the reason for the executive session expires; and
WHEREAS, the City Council finds it to be in the public interest to provide a
summary record of proceedings in order that, at some future date, the public may be advised
of the substance of an executive session and in situations where such release is not appropriate,
to have a record of the nature of the executive session in the event that its decision to close a
session is judicially challenged; NOW, THEREFORE, LO
1n
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON,
c
HEREBY RESOLVES AS FOLLOWS: E
Section 1. The City Council hereby authorizes minutes of its executive session a
to be prepared. Minutes may be kept by the City Clerk or her deputy, the City Attorney or
another staff member designated by the Mayor. Such minutes shall be kept in summary form
141434JR
-1-
Packet Pg. 120
5.6.a
specifying the subjects discussed and staff direction given, if any. Since no action as defined
pursuant to chapter 42.30 RCW may be taken in executive session, no action will typically be
recorded but, in the event that a consensus of the City Council provides direction to the staff,
such consensus may be needed. Such minutes shall not be released pursuant to RCW 42.17.250
gl = for as long as the basis for the executive session as defined by RCW 42.30.110 exists.
Section 2. Release of minutes shall be undertaken in accordance with the
provisions of RCW 42.17.250 et se=c and RCW 42.30.110. Upon receipt of a written request
for the release of Council minutes relating to any executive session, the City Clerk shall confer
with the City Attorney and provide or deny release of such minutes in accordance with the
provisions of state law.
Section 3. In the event of conflict with any provisions of this policy and the state
Open Public Meetings and Records Act, RCW 42.17.310, et seq, the provisions of state law
shall apply as the same exists or is hereafter amended. All provisions of these policies shall be
interpreted in a manner consistent with the provisions of state law in order to implement its
policy of full public disclosure.
141434.1R
RESOLVED this 16 day of September 1996 LO
1n
APPROVED: W
-2-
c
a�
MAYOR, BARBARA S. FAHEY a
Packet Pg. 121
5.6.a
ATTEST/AUTHENTICATED:
C TY CLERK, SANDRA S. CHASE
FILED WITH THE CITY CLERK: 09/03/96
PASSED BY THE CITY COUNCIL: 09/16/96
RESOLUTION NO. 853
141434.1R
-3-
M
Lo
00
N
d
r-i
C
d
L
V
R
a
Packet Pg. 122
5.6.b
Executive Session Minutes
• City of Edmonds Resolution No. 853, adopted on September 16, 1996, established a
procedure for writing and retaining minutes of City Council executive sessions. In the
past few years, the number and length of executive sessions has increased to the point
that it is having an adverse impact on the city clerk's workload and resources.
Consequently, the clerk's office recommends that the Council consider repealing the
Resolution for the following reasons.
• First, executive session minutes are public records, which are subject to disclosure
pursuant to the Public Records Act. The clerk's office has received several public records
requests for executive session minutes over the past several years. Gathering such records
and releasing them to the public is contradictory to the very premise for holding
executive sessions; to keep certain matters confidential. While the Open Public Meetings
Act permits the Council to meet in private as long as certain criteria are met, the Public
Records Act does not have an exemption barring disclosure for minutes of an executive
session. Although this seems counterintuitive, this is the present status of the law. While
executive session minutes can usually be either partially or fully redacted, there are
certain instances in which no exemptions apply to bar disclosure. Discussions
concerning the qualifications of candidates for elective and appointive office must be
disclosed in full because there is no exemption barring disclosure in the law. In addition,
when real estate matters or collective bargaining negotiations have been concluded, or the
Council has made a final decision, the deliberative process exemption that once applied
to bar disclosure is no longer applicable. Minutes reflecting these discussions must be
disclosed even though they may reveal the City's negotiation strategy, placing the City in
a potentially disadvantaged bargaining position. Overall, creating executive session
minutes may ultimately reveal confidences that were meant to be kept out of the public
sphere.
Because the executive session minutes are subject to disclosure pursuant to the Public
Records Act, the city clerk's office and the city attorney's office spend numerous hours
retrieving, assembling, and reviewing executive session minutes in response to public
records requests. As one example, the city clerk's office spent over 50 hours responding
to a single request for executive session minutes; this estimate does not include the
amount of time expended by the city attorney's office.
• Second, City Council review of past executive session minutes are rare. As such, if one of
the purposes of executive session minutes is to inform Councilmembers of past executive
session discussions, then it is clear that the time and effort expended to create the minutes
is not justified.
Packet Pg. 123
5.6.b
• Third, one of the stated purposes of executive session minutes, as outlined in Resolution
No. 853, is to advise the public of the substance of an executive session if appropriate,
and to have a record of the nature of the executive session in the event that the decision to
hold a closed session is judicially challenged. Legal challenges to such decisions before a
court are either nonexistent or extremely rare in the City of Edmonds.
• Fourth, Municipal Research & Services Center (MRSC) has studied the issue of
executive session minutes and agrees that it is not a good idea. Most Washington cities do
not require minute -taking because state law specifically excludes executive sessions from
the minutes requirement (see RCW 42.32.030). If the City does create official minutes,
however, they are a public record. There is no wholesale exemption for executive session
records in the PRA, so unless some other specific exemption applies, those minutes must
be disclosed in their entirety. Given that the purpose of executive sessions is to allow
confidential discussion amongst Councilmembers and other necessary staff without the
public in attendance, taking minutes defeats this purpose.
MRSC responded to the question of executive session minutes as a Featured Inquiry on
their webpage, entitled Ask MRSC — Governance, as follows:
"MRSC has consistently taken the position that minutes are not required for an
executive session. This position is based on RCW 42.32.030, which states: The
minutes of all regular and special meetings except executive sessions of such
boards, commissions, agencies or authorities shall be promptly recorded and
such records shall be open to public inspection. Although, this statute could be
worded better for purposes of this issue, the clear implication is that "boards,
commissions, agencies or authorities" need not take minutes when meeting in
executive session. The courts have not addressed this issue. MRSC recommends
that minutes not be kept of executive sessions because then a public records
request could be made for the minutes and there is not an automatic exemption
from disclosure that applies."
Jim Doherty, MRSC Legal Consultant, and Toby Nixon, President, Washington Coalition
for Open Government, provided presentations regarding executive session minutes to the
City Council on August 28, 2012 (minutes attached). The clerk's office followed up with
Mr. Doherty in January, 2016 to find out if there has been any movement in the past few
years by other Washington cities to start taking minutes of executive sessions. Mr.
Doherty responded that MRSC is not aware of any other cities that have begun to take
minutes of executive sessions. He suspects that most cities:
Feel no need to have minutes of executive sessions; and/or
Packet Pg. 124
5.6.b
2. Have been advised by their legal counsel that the existence of executive
session minutes would create potential PRA issues for which there is no
clear answer.
• Finally, the City spends a great deal of time creating minutes of executive sessions. The
city clerk or deputy city clerk must attend the executive session and then produce minutes
based on notes taken during the session. For an average executive session, the total
amount of time producing the minutes is approximately four times the length of the
session. For example, the clerk will spend approximately four additional hours writing,
reviewing, clarifying, printing, and archiving minutes for a 60-minute executive session.
Managing executive session minutes consumes time that could be used for other
competing priorities, such as the business license program, public records disclosure, and
records management.
• The clerk's office recognizes the importance of the Open Public Meetings Act and the
public's right to remain informed and retain control over the government they have
created. The clerk's office also recognizes that executive sessions are meetings allowed
to be closed to the public because the people, through the legislature, have determined
that it is more in the public interest than not that the specific information to be discussed
be kept secret for some period of time. Based on the above analysis, the clerk
recommends that the City Council repeal Resolution No. 853. Even if the Resolution is
repealed, the clerk's office and city attorney will continue to expend resources managing
the existing 20-year archive of executive session minutes. However, repealing the
Resolution will effectively limit the size of this ever-growing archive, and free up the
clerk's office to work on other priorities. The clerk's office strives to implement best
practices; however, the irony is that executive session minutes are not even considered a
good practice. For these reasons, we request that the City Council discuss the resources,
impacts and risks related to creating and retaining executive session minutes and repeal
the enabling Resolution.
Packet Pg. 125
5.6.b
0006.110.090
WSS/gjz
08/27/96
R:08/28/96gj z
RESOLUTION NO. 853
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EDMONDS, WASHINGTON, ESTABLISHING A PROCEDURE
FOR KEEPING AND RETAINING MINUTES OF CITY
COUNCIL EXECUTIVE SESSIONS.
WHEREAS, no provision of state law requires the City to keep minutes of
executive sessions of its City Council; and
WHEREAS, the City Council finds it to be in the public interest to maintain
summary minutes of executive sessions subject to release in accordance with the provisions of
state law, if and when, the reason for the executive session expires; and
WHEREAS, the City Council finds it to be in the public interest to provide a
summary record of proceedings in order that, at some future date, the public may be advised
of the substance of an executive session and in situations where such release is not appropriate,
to have a record of the nature of the executive session in the event that its decision to close a
session is judicially challenged; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON,
HEREBY RESOLVES AS FOLLOWS:
Section 1. The City Council hereby authorizes minutes of its executive session
to be prepared. Minutes may be kept by the City Clerk or her deputy, the City Attorney or
another staff member designated by the Mayor. Such minutes shall be kept in summary form
141434.1R
-1-
Packet Pg. 126
5.6.b
specifying the subjects discussed and staff direction given, if any. Since no action as defined
pursuant to chapter 42.30 RCW may be taken in executive session, no action will typically be
recorded but, in the event that a consensus of the City Council provides direction to the staff,
such consensus may be needed. Such minutes shall not be released pursuant to RCW 42.17.250
gl = for as long as the basis for the executive session as defined by RCW 42.30.110 exists.
Section 2. Release of minutes shall be undertaken in accordance with the
provisions of RCW 42.17.250 et se=c and RCW 42.30.110. Upon receipt of a written request
for the release of Council minutes relating to any executive session, the City Clerk shall confer
with the City Attorney and provide or deny release of such minutes in accordance with the
provisions of state law.
Section 3. In the event of conflict with any provisions of this policy and the state
Open Public Meetings and Records Act, RCW 42.17.310, et seq, the provisions of state law
shall apply as the same exists or is hereafter amended. All provisions of these policies shall be
interpreted in a manner consistent with the provisions of state law in order to implement its
policy of full public disclosure.
141434.1R
RESOLVED this 16 day of September , 1996 .
-2-
APPROVED:
MAYOR, BARBARA S. FAHEY
Packet Pg. 127
5.6.b
ATTEST/AUTHENTICATED:
C TY CLERK, SANDRA S. CHASE
FILED WITH THE CITY CLERK: 09/03/96
PASSED BY THE CITY COUNCIL: 09/16/96
RESOLUTION NO. 853
141434.1R
-3-
Packet Pg. 128
5.6.b
distributed to different groups around the county. The ESSP is studying a standardized permitting
process. Because this is new technology, many jurisdictions do not have a permitting process to address
it. The ESSP will likely make a recommendation regarding fees, but each jurisdiction will establish its
own fees.
Councilmember Buckshnis pointed out without a permit, the City would not know how many residences
have solar systems. She supported lowering the permit fee to provide incentive for solar installations. She
asked about Exhibit 1 in the packet, Community Solar Fee Comparison. Mr. Yarberry advised the
numbers were provided by Mr. Bernheim and were used by staff to calculate a baseline fee for Phase 1 of
the Frances Anderson Center project.
Councilmember Johnson suggested evaluating the amount of time spent on plan review and inspection in
determining the fee for a commercial solar installation.
Council President Peterson observed if the Council took no action, staff would continue with the fee
structure for residential installations as described. Mr. Yarberry agreed. Council President Peterson
observed waiving fees would require Council action. Mr. Yarberry agreed.
Council President Peterson disclosed he owns a slice of the solar installation on the Frances Anderson
Center and has promised to donate any profits from it to Sustainable Edmonds.
The Council took no action with regard to this item.
7. DISCUSSION REGARDING TAKING MINUTES/NOTES DURING EXECUTIVE SESSIONS.
Council President Peterson explained the Council began discussing the taking of minutes/notes during
executive sessions at the 2012 Council retreat. Upon further Council and Committee direction, he was
asked to schedule a broader discussion along with presentations from outside interested parties.
Jim Doherty, Legal Consultant, Municipal Research Service Center (MRSC), explained MRSC has
functioned in Washington for over 75 years as an advisory group to cities, counties and special purpose
districts on a wide range of issues. MRSC has 25 staff members including 6 attorneys, 2 planners, a
finance consultant, policy consultants and has the most extensive local government library in the State.
MRSC's website, www.MRSC.orc, is open to the public. He has been with MRSC for over 19 years and
authors and updates the Public Records Act (PRA) publication as well as has addressed many questions
over the years regarding Open Public Meetings Act (OPMA) issues.
Mr. Doherty relayed he had reviewed Council minutes where the issue of taking minutes/notes during
executive session had been discussed and City Attorney Taraday's input regarding the pattern in
Washington cities. He was also provided an email from Ken Reidy that contained a blog post and
responses regarding this issue.
Mr. Doherty relayed MRSC is not aware of any cities in the State of Washington that take minutes of
executive sessions or record executive sessions. He found a reference that was confirmed by Mr. Nixon
that the Port of Seattle records their executive sessions because of scrutiny by the State Auditor's Office
due to past problems. MRSC's advice to cities over the last 20 years is that cities not take minutes of
executive sessions. He clarified it was not that MRSC was for or against open government, as a practical
matter there is some uncertainty regarding the status of minutes of executive sessions because they
usually are not taken; there is no specific exemption in the PRA for minutes of executive sessions.
MRSC's position is cautious; their advice is why create a problem that cities do not need.
Edmonds City Council Approved Minutes
August 28, 2012
Page 5
Packet Pg. 129
5.6.b
Mr. Doherty explained the purpose of minutes is an official record of action taken by the Council.
Executive sessions are discussion and not final action; any action is taken during open session. Thus the
purpose of minutes of an executive session is not clear because no action is taken.
Councilmember Buckshnis expressed her appreciation for the work MRSC does for city officials,
recalling she utilized their resources regarding financial transparency. She asked about taking notes of
executive session rather than minutes. Mr. Doherty asked who would take the notes. If a Councilmember
takes notes in executive session for their own use, they are similar to notes taken during an open Council
meeting. There is case law that supports the view that those are not public records, they are a
Councilmember's own personal notes, not taken at the request of the City, and not used by the City. He
cited Jacobellis v. Bellingham where the court found personal notes are not a public record.
Councilmember Buckshnis asked about notes taken by the City Clerk. Mr. Doherty answered if those
notes are minutes, a record of the executive session, under one statute they are not open to public
inspection. He noted it is unclear as the statute was written long before the PRA was adopted.
Councilmember Petso asked about the statute that distinguishes Clerk's notes from a public record. Mr
Doherty answered RCW 42.32.030 which was passed in 1953 and has never been amended.
Councilmember Johnson observed one question is whether a written record should be kept of executive
sessions. She asked what should be done with the records maintained of executive sessions over the past
seven years if the Council decided to stop keeping a written record; should they be destroyed or were they
subject to public record requests. Mr. Doherty answered their destruction would depend on how the
records retention schedule applied to those records. The retention schedule for minutes of regular Council
meeting minutes requires they be kept permanently. He was uncertain whether that would apply to notes
of an executive session. With regard to public records requests for those notes, he referred the Council to
the City Attorney. He recognized many of the notes are related to attorney -client privilege where
exemptions clearly apply.
Councilmember Johnson commented if the Council chose to stop taking minutes of executive sessions,
the Council could audio record executive sessions. She asked whether Mr. Doherty knew of any other
cities, other than the Port of Seattle, that audio record their executive sessions. Mr. Doherty answered he
did not. He pointed out there is no exemption that applies to an audio recording, whether video or voice,
and if no exemption applies, it must be disclosed. If the City made an audio recording of an executive
session and someone requested it, the City would need to provide it. That could be problematic if the
Council was discussing a real estate purchase or other sensitive issues. Councilmember Johnson
commented she had not heard that before; it was a key point. Mr. Doherty commented there was
legislation pending this year and in past years regarding recording of executive sessions but it included a
provision that any challenge would require a judge review the recording in chambers and exemptions
would apply. That legislation did not pass and there is currently no exemption in the law for a recording
of an executive session. Unless that is clarified, he recommended cities not record executive sessions.
Councilmember Johnson asked whether any legislation regarding recording of executive sessions was
anticipated in the next legislative session. Mr. Doherty answered that was difficult to anticipate; it has
been raised in the past and has not been passed. It may be introduced again as the Coalition for Open
Government and other groups believe it is an important issue.
Councilmember Johnson summarized Mr. Doherty's recommendation was that the City do not maintain
written records or audio recordings of executive sessions and whatever records of executive sessions the
City has created would be maintained in accordance with the records retention schedule. Mr. Doherty
agreed with her summary.
Edmonds City Council Approved Minutes
August 28, 2012
Page 6
Packet Pg. 130
5.6.b
Toby Nixon, President, Washington Coalition for Open Government (WCOG), explained he is a
former member of the State Legislature, served as ranking member on a Committee of the House that had
responsibility for the open government laws of Washington, and is currently a City of Kirkland
Councilmember, elected in November 2011.
Mr. Nixon commented this has been one of WCOG's highest priority issues for several years. WCOG is a
statewide non-profit, non -partisan organization dedicated to defending and extending the people's right to
know what their government is doing. WCOG focuses most of its energy on the PRA and OPMA but also
works on open courts, open legislative process, open rule -making processes, follows the workings of the
Public Disclosure Commission, disclosure of campaign finance and lobbyist information, whistle -blower
laws, ethics laws, and anything related to transparency and accountability in government. This is
accomplished via four programs: education, litigation, legislation and recognition.
He relayed language from RCW 42.30.010, "The legislature finds and declares that all public
commissions, boards, councils, committees, subcommittees, departments, divisions, offices, and all other
public agencies of this state and subdivisions thereof exist to aid in the conduct of the people's business. It
is the intent of this chapter that their actions be taken openly and that their deliberations be conducted
openly. The people of this state do not yield their sovereignty to the agencies which serve them. The
people, in delegating authority, do not give their public servants the right to decide what is good for the
people to know and what is not good for them to know. The people insist on remaining informed so that
they may retain control over the instruments they have created."
Mr. Nixon provided a definition of executive session: "Executive sessions are meetings allowed (but not
required) to be closed to the public because the people, through their legislative representatives, have
determined that it is more in the public interest than not that the specific information to be discussed be
kept secret for some period of time."
To the question of whether recordings should be made, Mr. Nixon said yes. Agencies can choose today to
make audio or video recordings, or to keep notes or minutes, of executive sessions. There is no
prohibition of such recordings. Recordings can be useful for a number of agency purposes:
• To resolve disagreements over what transpired or was said
• To hold attorneys and others accountable for advice given or information provided in closed
meetings
• To allow newly -appointed or newly -elected members of the body to catch up on previous
executive session discussions
• To improve the ability of the agency to defend itself if it is accused of having an inappropriate
discussion in an executive session
Mr. Nixon relayed reasons some many do not want executive sessions recorded:
• Would interfere with frank, honest, free -flowing conversations. He emphasized that is the point,
executive sessions should be limited to only the allowed topic and nothing more. Members should
not need to be behind closed doors to have a frank and honest discussion.
• Recording is expensive. He cited the reasonable cost of a digital audio recorder. Operation is
trivial. The recorder can be plugged into a PC via USB cable and recordings transferred to a
secure server, and be as well protected as any other confidential electronic city records. No need
for expensive safes, locked file cabinets, or large amounts of storage space.
• Risk of disclosure under the Public Records Act. Mr. Nixon relayed information from RCW
42.56.010 Definitions, of "public record" and "writing," agreeing that audio recordings are
records, including voicemails. He acknowledged recordings are not automatically exempt.
Recordings of several of the allowed topics for executive sessions would be exempt from
disclosure, but not all.
Edmonds City Council Approved Minutes
August 28, 2012
Page 7
Packet Pg. 131
5.6.b
Mr. Nixon explained the Port of Seattle Digitally records all executive sessions. They submit records to
outside counsel for periodic review for compliance. They have not had many requests for disclosure
although who knows what will happen with current controversy.
Mr. Nixon described the allowable topics for executive session (RCW 42.30.110) and his response to
each (in italics):
(a) To consider matters affecting national security.
Rarely applies to cities. Some topics covered under 42.56.420 (security plans and vulnerabilities,
prevention of terrorist acts).
(b) To consider the selection of a site or the acquisition of real estate by lease or purchase when
public knowledge regarding such consideration would cause a likelihood of increased price.
(c) To consider the minimum price at which real estate will be offered for sale or lease when public
knowledge regarding such consideration would cause a likelihood of decreased price. However,
final action selling or leasing public property shall be taken in a meeting open to the public.
Real estate appraisals are covered by 42.56.260, but not discussion of price willing to pay or sell
for, or the fact that the city is interested in the property.
(d) To review negotiations on the performance of publicly bid contracts when public knowledge
regarding such consideration would cause a likelihood of increased costs.
Not covered by any known PRA exemption.
(f) To receive and evaluate complaints or charges brought against a public officer or employee.
However, upon the request of such officer or employee, a public hearing or a meeting open to the
public shall be conducted upon such complaint or charge.
Records of complaints against public employees are disclosable unless determined to be
unsubstantiated or false. 42.56.230(3), Bellevue John Does v. Bellevue School District.
Some records may be exempt under the investigatory records exemption, 42.56.240(1).
Identity of persons filing complaints may be exempt under 42.56.240(2) if their life, safety, or
property may be endangered by disclosure, and they request non -disclosure.
(g) To evaluate the qualifications of an applicant for public employment or to review the
performance of a public employee. However, subject to RCW 42.30.140(4), discussion by a
governing body of salaries, wages, and other conditions of employment to be generally applied
within the agency shall occur in a meeting open to the public, and when a governing body elects
to take final action hiring, setting the salary of an individual employee or class of employees, or
discharging or disciplining an employee, that action shall be taken in a meeting open to the
public;
Names, resumes, other application materials are exempt from disclosure under 42.56.250(2). No
exemption for other content of discussion.
(h) To evaluate the qualifications of a candidate for appointment to elective office. However, any
interview of such candidate and final action appointing a candidate to elective office shall be in a
meeting open to the public;
Not exempt under PRA.
(i) To discuss with legal counsel representing the agency matters relating to agency enforcement
actions, or to discuss with legal counsel representing the agency litigation or potential litigation to
which the agency, the governing body, or a member acting in an official capacity is, or is likely to
become, a party, when public knowledge regarding the discussion is likely to result in an adverse
legal or financial consequence to the agency.
All materials are likely exempt under RCW 42.56.290 or 5.60.060(2)(a), which are broader than
the allowed purposes for executive sessions for attorney -client communication, and include all
"attorney work product".
Topics for executive session not applicable to cities include:
(e) ...export trading company...;
0) ...state library...;
Edmonds City Council Approved Minutes
August 28, 2012
Page 8
Packet Pg. 132
5.6.b
(k) ...state investment board...;
(1) ...state purchased health care services...;
(m) ...life sciences discovery fund authority... ;
(n) ...health sciences and services authority...;
(o) ...innovate Washington...
Mr. Nixon referred to RCW 42.30.140 that describes meetings that are not technically "executive
sessions," in that they do not require the agency to first convene in an announced public meeting, declare
the purpose and duration of the closed meeting, and then return to public session to adjourn. He explained
"140" meetings can be entirely secret, although many agencies treat them the same as "110" executive
sessions. Mr. Nixon reviewed the four types of meetings described in RCW 42.30.140 and his response to
each (in italics):
(1) The proceedings concerned with the formal issuance of an order granting, suspending,
revoking, or denying any license, permit, or certificate to engage in any business,
occupation, or profession or to any disciplinary proceedings involving a member of such
business, occupation, or profession, or to receive a license for a sports activity or to
operate any mechanical device or motor vehicle where a license or registration is
necessary; or
Business license proceedings occur in cities, but are not exempt under the PRA.
(2) That portion of a meeting of a quasi-judicial body which relates to a quasi-judicial matter
between named parties as distinguished from a matter having general effect on the public
or on a class or group; or
Cities have quasi-judicial discussions for permitting, etc. Not exempt under the PRA.
(3) Matters governed by chapter 34.05 RCW, the Administrative Procedure Act; or
Does not apply to cities.
(4)(a) Collective bargaining sessions with employee organizations, including contract
negotiations, grievance meetings, and discussions relating to the interpretation or
application of a labor agreement; or (b) that portion of a meeting during which the
governing body is planning or adopting the strategy or position to be taken by the
governing body during the course of any collective bargaining, professional negotiations,
or grievance or mediation proceedings, or reviewing the proposals made in the
negotiations or proceedings while in progress.
Information regarding unfair practices exempt under 42.56.250(4) and (5). Otherwise,
not exempt under PRA.
Mr. Nixon relayed WCOG's support for enactment of additional PRA exemptions:
• Specific public records exemptions to cover each of the executive session topics, even if the
material is discussed in writing rather than in an executive session.
• Blanket public records exemption for all recordings, minutes, and notes of executive sessions.
This would also cover materials prepared by staff for review during executive sessions. Materials
provided in executive session today are not exempt from disclosure under the PRA unless
communications from the City Attorney protected by attorney -client privilege.
In the meantime, WCOG recommends Council's be selective; have a policy to not record executive
sessions when the discussion would not be exempt from the PRA, or retain only a high-level summary of
the nature of the discussion without the key details. They recommend cities consider the benefits of
recordings or notes on key topics that would be exempt from disclosure. For example because there is a
broad exemption for attorney -client privilege communications and since attorney -client communications
are the most frequent purpose for executive sessions, the Council may decide to record those executive
sessions.
Mr. Nixon provided WCOG's contact information: Washington Coalition for Open Government, 6351
Seaview Avenue NW, Seattle, WA 98107; (206) 782-0393; info@washingtoncog.org;
www.washin tg oncog.org.
Edmonds City Council Approved Minutes
August 28, 2012
Page 9
Packet Pg. 133
Councilmember Fraley-Monillas asked why no cities in the State kept minutes or record executive
sessions. Mr. Nixon answered it is due to the concern about possible disclosure if a member of the public
submitted a properly worded public records request. Councilmember Fraley-Monillas asked whether
Kirkland keeps minutes or records executive sessions. Mr. Nixon answered Kirkland does not.
Councilmember Fraley-Monillas asked why Councils have executive sessions. Mr. Nixon answered it
was because the legislature decided it was more in the public interest than not to have that discussion in
secret and to keep the content secret for at least some period of time. For example if the Council were to
discuss the most they were willing to pay for property and that information became public and known to
the property owners, that would become the price of the property and the City's ability to negotiate a
lower price would be extremely limited.
Councilmember Fraley-Monillas asked about executive session for labor negotiations. Mr. Nixon
responded when he was in the legislature, he advocated for removing labor negotiations as an allowed
topic for executive session; he personally believes labor negotiations should occur in public as they do in
many other states.
Councilmember Buckshnis asked if one of the legislature's responsibilities was to be risk managers. Mr.
Nixon answered one would hope they had that exposure in mind when they passed bills. In his
experience, that did not always happen because the analysis has not been deep enough. Councilmember
Buckshnis asked as risk managers, shouldn't the goal be to prevent litigation; recordings of executive
session could expose Councilmembers and the City to liability. Mr. Nixon answered it was unlikely to
expose Councilmembers individually. There could be scenarios for liability based on the content of the
recording such as inappropriate statements or incorrect information made in executive session that could
be considered libel. His focus was the purpose of the executive session; attorney -client privilege is
obvious, the Council does not want to expose its courtroom strategy to the opposition in a lawsuit.
Councilmember Buckshnis commented if executive sessions were recorded, Councilmembers would need
to be more careful about what they said. Mr. Nixon answered that was a good thing; people in leadership
positions should think carefully before they speak. As a Councilmember himself, before saying or
emailing anything, he assumes it will be printed on the front page of the Seattle Times the next day.
Councilmember Buckshnis commented she did not object to disclosing information discussed in
executive sessions regarding real estate once the transaction had been completed. She recognized
confidentiality must be maintained for some other topics. Mr. Nixon referred to the fundamental
principles of the PRA and OPMA, the people are sovereign, they have a right to know what their
government is doing, and it is up to them to decide what is good for them to know, not for elected
officials to decide what is good for them to know.
Rather than determining what topics were exempt from the PRA, Councilmember Yamamoto suggested it
would be simpler not to record executive sessions. He suggested that was why no other cities recorded
executive sessions. Mr. Nixon agreed without a blanket exemption for recordings of executive sessions,
cities are unwilling to determine what executive session topics should and should not be recorded. If the
idea of recording executive sessions for its own use is something the Edmonds City Council would like,
he urged them to request that AWC support legislation that would allow it.
Councilmember Yamamoto referred to Mr. Nixon's comment about handouts provided during executive
sessions. Mr. Nixon explained if a document is produced by City staff and distributed in executive
session, it does not become a protected document because it was viewed in executive session. It is a
public record like any other City document. Unless there is an exemption covering the content of the
document, it must be released if a member of the public requested it. Councilmember Yamamoto asked
what documents would be protected. Mr. Nixon answered it would depend on the nature of the document;
Edmonds City Council Approved Minutes
August 28, 2012
Page 10
Packet Pg. 134
5.6.b
a memo from the attorney regarding a case and strategies would be exempt from disclosure. Other
documents may not be exempt. For example in the case of real estate, there is an exemption in the PRA
for an appraisal but there is no exemption for other types of information such as a staff analysis of the
property, how a facility would fit on the property, etc., unless it was protected by the generic deliberative
process exemption. Simply collecting documents distributed in executive session and shredding them is
not enough; the original is still on someone's computer and required to be retained under the records
retention schedule. If a member of the public requested it, the City Attorney would need to determine how
to prevent its disclosure.
Councilmember Yamamoto summarized his understanding was that every document and handout
provided at executive session should be processed accordingly. Mr. Nixon answered similar to any
document handled by the Council in its official role it is considered a public record and unless a specific
exemption applies, someone could request it. Councilmember Yamamoto asked Mr. Doherty's opinion.
Mr. Doherty agreed with Mr. Nixon's statement; just because something is looked at in executive session
does not create an automatic exemption for it.
Councilmember Yamamoto asked whether comparisons provided by staff in executive session regarding
labor negotiations would be subject to a public records request. Mr. Nixon answered he was not aware of
any exemption for that. Mr. Doherty referred to a case, ACLU v. Seattle, where strategy papers reviewed
in executive session were not exempt under the PRA.
Councilmember Yamamoto asked whether the attorney should check everything that staff provided prior
to an executive session. City Attorney Jeff Taraday pointed out it was not sufficient for him to check
something; it would need to be advice from him in order to be attorney -client privilege exempt. It was not
enough for a director to have the City Attorney review it for it to become attorney -client privilege exempt.
Mr. Nixon agreed having the City Attorney in the room does not make a conversation attorney -client
privilege nor does the City Attorney reading a document make it attorney -client privilege. Mr. Nixon
suggested the Council could ask the City Attorney whether a document would be exempt from disclosure.
Councilmember Bloom recalled Mr. Nixon said the Council could choose to record some executive
sessions. If the Council made a decision to record all executive sessions regarding attorney -client
privilege, would they be exempt from disclosure under the PRA? Mr. Nixon answered yes, as long as the
executive session followed the guidelines in the OPMA.
Councilmember Bloom asked whether those recordings would be exempt forever from public disclosure?
Mr. Nixon answered according to a Supreme Court decision, there is no timeout on attorney -client
communication, particularly related to litigation. Even though one lawsuit completes, there is nothing to
stop someone else from suing on a similar topic; therefore, privileged information should not be released
and benefit the next person filing a lawsuit.
Councilmember Bloom asked for clarification whether notes taken by the City Clerk or any record kept of
executive sessions related to attorney -client privilege would be subject to public disclosure. Mr. Nixon
answered the portion of the notes related to questions asked of the attorney and the attorney's responses
could be redacted. Anything else would be disclosable. Councilmember Bloom asked who made the
decision regarding what was exempt and what was not if a public records request was submitted. Mr.
Nixon answered the Public Records Officer; if he/she had any questions, he/she would seek direction
from the City Attorney. Ultimately the State Supreme Court decides what is exempt or not exempt. Even
if staff makes a decision they believe is correct with regard to disclosure, someone could still sue the City.
Councilmember Bloom commented Edmonds is in the unique position of having taken summary minutes
of executive sessions for several years in accordance with direction provided by resolution. She
commented it would be difficult to go backward when that practice was started for a legitimate reason.
Edmonds City Council Approved Minutes
August 28, 2012
Page 11
Packet Pg. 135
There was also discussion at a Council meeting that certain executive session meetings could be disclosed
when the issue was resolved. She questioned how the City should proceed when it was "already more
advanced in some ways in terms of open government than other cities are." Mr. Nixon answered
according to the law, if someone made a public records request for them, the non-exempt portions would
need to be disclosed. If they meet the legal definition of minutes, they must be retained forever. If they are
only notes, their retention is determined by the records retention schedule.
Councilmember Johnson referred to the question she asked previously, should the City maintain a paper
record; if the answer is yes, it is important to know the retention schedule. Although the ordinance refers
to them as minutes, the City Attorney has advised they do not meet the legal definition of minutes
because they are not voted upon and are actually notes kept by the City Clerk. Given the current laws, she
asked for Mr. Nixon's recommendation whether a paper record should be kept. Mr. Nixon clarified under
the PRA, all types of records are the same, whether paper, electronic or an audio recording, the content of
the record is what is important. It is easier to redact paper records. With regard to a recommendation, he
has not loudly demanded that Kirkland start recording executive sessions because he recognizes the value
of their being exempt. He has encouraged Kirkland to urge AWC not to oppose legislation regarding
executive sessions.
Councilmember Johnson relayed her understanding that it made a difference who took the notes. She
asked if an audio recording or notes taken by the City Attorney would be exempt. Mr. Nixon answered it
would depend whether it was an attorney -client privileged discussion. The City Attorney's record of
questions asked and responses he gave would be exempt as an attorney -client work product. If the City
Attorney was simply being used as a clerk to take notes about something other than an attorney -client
privilege discussion, the fact that he was the City Attorney would make no difference with regard to
whether the notes were disclosable.
Councilmember Johnson relayed her understanding that there was no exemption for audio recordings
other than regarding an assessed valuation of a real estate transaction and would need to be made
available upon a public records request. Mr. Nixon answered audio recordings are included in the
definition of public records. Whether a recording was disclosable would depend on the content of the
recording; portions of the recording for which there is an exemption could be redacted, the rest of the
recording would have to be disclosed.
With regard to minutes versus notes, Council President Peterson asked if there could be such a thing as
executive session minutes when the Council did not vote on the minutes in executive session or in public
session. And if they are just cursory notes that are not reviewed by the Council, who outside the City
Clerk has the ability to verify their authenticity/accuracy if they become a public record upon a public
records request. Mr. Nixon answered that is why the Port of Seattle is recording their executive sessions.
He asked if the executive session minutes/notes the City currently maintains are distributed to Council
following executive session. Council President Peterson answered they are not. Mr. Nixon agreed the
Council was very dependent upon the accuracy of the person taking notes during executive session. If
there were a dispute in the future regarding an executive session, he envisioned a judge and jury would
ultimately make a decision regarding the accuracy of the record. Council President Peterson summarized
the Council was in a very nebulous situation with any kind of recording device, whether pen or audio
recording.
Mr. Nixon clarified he is not an attorney and urged the Council not to act on anything he said without first
checking with the City Attorney.
Councilmember Petso asked how confident Mr. Nixon was in his statement that a Councilmember's
personal notes made in executive session were not a public record. Mr. Nixon answered that was
established in the case Jacobellis v. Bellingham which is summarized on the MRSC website. As long as a
Edmonds City Council Approved Minutes
August 28, 2012
Page 12
Packet Pg. 136
5.6.b
Councilmember does not share their notes with others, it is a personal record and not a City record.
Councilmember Petso asked whether that applied to notes typed into her city -provided iPad. Mr. Nixon
answered yes; he sends emails to himself and was told by Kirkland's City Attorney that emails he sends
to himself as personal notes and not shared with anyone else were exempt from disclosure. If the emails
are forwarded to someone else, they become a public record. Mr. Taraday stated he was unsure about that
interpretation.
Council President Peterson asked for Council direction regarding recording executive sessions.
Councilmember Fraley-Monillas preferred to wait to see what action the legislature took.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER
YAMAMOTO, TO RESCIND RESOLUTION 853 BECAUSE MINUTES ARE IN FACT NOT
BEING TAKEN.
Councilmember Petso pointed out this was listed on the agenda as a discussion item. She preferred to
rescind the resolution at a future meeting when the item is on the agenda for action.
Councilmember Bloom agreed with Councilmember Petso. She suggested holding a public hearing.
Councilmember Petso suggested the Council consider keeping a record of attorney -client privileged
discussions as they would be exempt under the PRA.
COUNCILMEMBER BUCKSHNIS WITHDREW HER MOTION WITH THE AGREEMENT OF
THE SECOND.
Council President Peterson asked whether this issue should go back through the committee process.
Councilmember Bloom commented it would be prudent to have it discussed at committee as
Councilmember Johnson was not on the Committee at that time and new information has been provided
that warrants further discussion.
Council President Peterson explained the purpose of committee discussion was so staff could update the
committee. There is no City staff person in that role for this item. He did not want it to be a discussion
between two Councilmembers and members of the public that excluded the other five Councilmembers.
He preferred any further discussion occur at a regular Council meeting.
Councilmember Fraley-Monillas commented discussions at committee should only be with the two
Councilmembers on the committee; the public is not included in discussion other than by providing input
during public comment.
Councilmember Bloom asked whether the City Attorney can participate at the committee level. The
discussion at committee could include attorney -client privilege, recording, which executive sessions could
be recorded, etc. Mr. Taraday responded he is happy to attend a committee meeting if there is meaningful
discussion he needs to participate in. His advice on this matter is straight -forward and remains the same.
The vast majority of executive sessions are attorney -client privileged. Any recording of executive
sessions regarding potential litigation is in all likelihood protected under the PRA and it is up to the City
Council to decide whether to record those. With regard to other types of executive sessions, they should
not be recorded because there is no clear exemption from disclosure. He summarized it is an
administrative, logistical question; whether the City wants to deal with the hassle of turning on and off a
recording device or having the City Clerk enter and leave the room for the portion of the executive
session the Council wants a written record maintained. He was unsure he needed to attend the committee
Edmonds City Council Approved Minutes
August 28, 2012
Page 13
Packet Pg. 137
5.6.b
meeting to have that discussion. The presentations by Mr. Doherty and Mr. Nixon were excellent; he
would broaden what Mr. Nixon said would be included under the potential litigation exemption.
Councilmember Yamamoto commented this was a work session and presentations were made by two
parties. He was unclear what sending it to committee would accomplish. He preferred the full Council
participate in any further discussions.
For Council President Peterson, Councilmember Johnson said she was present when the committee last
discussed this matter. Council President Peterson asked whether Councilmember Johnson preferred to
have it discussed at committee. Councilmember Johnson suggested the committee could discuss it at the
September 11 meeting and it could be scheduled for full Council discussion on September 18. She was
uncertain Councilmember Bloom and she were of like minds but they could narrow the issues to facilitate
Council discussion.
Council President Peterson concluded since both committee members asked for this issue to be scheduled,
he will schedule it on the September 11 Committee agenda. He echoed Councilmember Fraley-Monillas'
comments that committee meetings are not open discussions with the public. He will discuss with Mr.
Taraday whether his presence at the committee meeting is necessary.
Councilmember Johnson requested staff determine the records retention for notes.
8. REPORT ON OUTSIDE COMMITTEEBOARD MEETINGS
Councilmember Yamamoto reported SnoCom is working to resolve issues with the New World system.
The Port of Edmonds is in the process of presenting the Harbor Square Master Plan to the Planning
Board. The Citizens Technology Advisory Committee (CTAC) did not meet this month.
Councilmember Fraley-Monillas reported the Snohomish County Health District Program Policy
Committee discussed fluoride in the water and agreed to send the matter to the full Board with a
recommendation not to change the current policy regarding fluoride in water. The Committee has
requested that testimony be limited to recent data and not old data from the 1950s and 1960s.
Councilmember Buckshnis reported WRIA 8 is having a Cedar River Watershed event. She reported
Governor Gregoire gave each Snohomish County Tomorrow (SCT) member a merit award for
intergovernmental collaboration in the preparation of the Countywide Planning Policies. SCT is also
discussing dispute resolution for municipal urban growth areas (MUGA).
Council President Peterson reported the Council will be provided an update on the Regional Fire
Authority (RFA) discussion at the September 18 meeting. Mayor Earling, Councilmember Petso and he
participate on the planning committee as well as individual subcommittees.
Mayor Earling requested Council President Peterson and Councilmember Petso meet with him after the
meeting regarding the RFA.
Councilmember Bloom reported staff provided updates to the Economic Development Commission
regarding Highway 99, the Harbor Square Master Plan, Main Street project, etc. Evan Pierce and Bruce
Witenberg were elected co-chairs.
Councilmember Johnson reported there will be a formal dedication of the Allen House on the Edmonds
Register of Historic Places on August 29 at 3:00 p.m.
Edmonds City Council Approved Minutes
August 28, 2012
Page 14
Packet Pg. 138
5.7
City Council Agenda Item
Meeting Date: 05/10/2016
Discussion of Whether to Continue City's Practice of Conducting Quasi -Judicial Land Use Hearings (20
min.)
Staff Lead: Jeff Taraday
Department: City Attorney's Office
Preparer: Scott Passey
Background/History
The city council currently holds quasi-judicial land use hearings on the following applications and
appeals (see ECDC 20.01.003):
Appeals (type III-B): Essential public facilities; Design review (where public hearing by architectural
design board is required); Shoreline substantial development, shoreline conditional use, shoreline
variance; Conditional use permits (where public hearing by hearing examiner is required); Variances;
Home occupation permit (where public hearing by hearing examiner is required); Preliminary formal
plat; Preliminary planned residential development
Applications (type IV-B): Site specific rezone
During the 2016 city council retreat the question of whether to continue holding quasi-judicial hearings
before the city council was introduced.
Staff Recommendation
Discuss whether the city council should continue to hold quasi-judicial land use hearings. If necessary,
direct City Attorney and/or staff to provide additional information.
Narrative
With the land use code update underway, it would be timely to review the City's practice of sending
certain applications and appeals to the city council for a quasi-judicial hearing.
For the city council, sitting in a quasi-judicial capacity on land use matters presents a bit of a dilemma.
On the surface, being able to decide the outcome of a land use hearing offers the lure of being
ultimately responsible for what could be a controversial land use application or appeal. One can imagine
the city council coming heroically to the side of its constituents to make whatever appears to be the
most popular decision on the matter.
The reality, however, is fraught with danger (in the form of potential liability) and difficult choices. This
reality is rooted in the fact that the city council has significantly less discretion when hearing a quasi-
judicial matter than it has when hearing a legislative matter. It cannot simply decide the matter however
it wants to. The city council, like any other land use decision -maker, must apply the decision criteria to
the facts surrounding the application or appeal. While those criteria are legislatively adopted, they
Packet Pg. 139
5.7
cannot be changed during the quasi-judicial hearing. So, if the adopted criteria do not allow the council
to address a particular issue of public concern, the council could be forced to chose been making a
legally defensible, but unpopular decision and making a decision that feels right in the short term only to
have that decision overturned by a court. In extreme cases, the court's reversal might be combined with
liability to pay a significant damage claim for having made a decision that was later deemed to be
arbitrary and capricious.
The closed record nature of these hearings presents another limiting factor because the evidence that
can be presented to the city council is generally limited to that which was presented during the open
record hearing (usually before the hearing examiner).
Councilmember have expressed frustration with the ex parte contact prohibition that comes along with
the quasi-judicial process. The appearance of fairness doctrine does limit the interactions that
councilmembers can have with constituents when quasi-judicial action is pending.
In lieu of sitting in a quasi-judicial capacity, some cities have adopted a process where the city council
has the option to appeal a hearing examiner decision that it does not like. Under such a process, the City
Attorney is directed to litigate on behalf of that position, usually in the context of a LUPA proceeding.
While the city council gives up decision -maker status under such a system, it also avoids the associated
potential liability. Furthermore, if Edmonds were to use such a process, councilmembers would be free
to participate in hearings before the hearing examiner and would be able to have unlimited contact with
constituents during the pendency of the hearing.
Packet Pg. 140