2016-05-17 City Council - Full Agenda-1664�� Op LDA4�y
o Agenda
Edmonds City Council
„c. ,y'90 COUNCIL CHAMBERS
250 5TH AVE NORTH, EDMONDS, WA 98020
MAY 17, 2016, 7:00 PM
1. CALL TO ORDER/FLAG SALUTE
2. ROLL CALL
3. APPROVAL OF THE AGENDA
4. APPROVAL OF THE CONSENT AGENDA
1. Approval of Council Meeting Minutes of May 10, 2016
2. Approval of claim checks.
3. Acknowledge receipt of a Claim for Damages from Kuo Sun ($2,847.78).
4. Authorization for Mayor to sign Interlocal Agreement between the City of Edmonds and
Snohomish County Fire District No. 1 regarding classes
5. Authorization for Mayor to sign a Right of Way Dedication Deed on 218th St. for Select Homes,
Inc.
6. Authorization for Mayor to sign a Supplemental Agreement with Reid Middleton, Inc. for the
Northstream Pipe Abandonment and Culvert Rehabilitation Project
7. Interlocal Agreement with City of Lynnwood for Specialized Equipment
S. PRESENTATIONS/REPORTS
1. 2016 National Police Week Proclamation (5 min.)
2. Edmonds Arts Commission Annual Report for 2015 and Update on Community Cultural Plan
Implementation (20 min.)
6. AUDIENCE COMMENTS (3-MINUTE LIMIT PER PERSON) - REGARDING MATTERS NOT LISTED ON
THE AGENDA AS CLOSED RECORD REVIEW OR AS PUBLIC HEARINGS
7. PUBLIC HEARINGS
1. Civic Playfields right-of-way vacation (10 min.)
8. ACTION ITEMS
1. Civic Center Field Master Plan PSA (15 min.)
9. STUDY ITEMS
1. Authorization to Contract with James G. Murphy to sell surplus city equipment (5 min.)
10. MAYOR'S COMMENTS
11. COUNCIL COMMENTS
Edmonds City Council Agenda
May 17, 2016
Page 1
12. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW
42.30.110(1)(1)
13. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE
SESSION.
ADJOURN
14. COUNCIL AGENDA ITEMS
Edmonds City Council Agenda
May 17, 2016
Page 2
4.1
City Council Agenda Item
Meeting Date: 05/17/2016
Approval of Council Meeting Minutes of May 10, 2016
Staff Lead: Scott Passey
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Staff Recommendation
Review and approve the draft meeting minutes on the Consent Agenda.
Narrative
N/A
Attachments:
Cm051016
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EDMONDS CITY COUNCIL DRAFT MINUTES
May 10, 2016
The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Pro Tern Johnson in the
Council Chambers, 250 5ffi Avenue North, Edmonds. The meeting was opened with the flag salute.
ELECTED OFFICIALS PRESENT
Kristiana Johnson, Mayor Pro Tern
Thomas Mesaros, Council President Pro Tern
Michael Nelson, Councilmember
Adrienne Fraley-Monillas, Councilmember
Diane Buckshnis, Councilmember
Dave Teitzel, Councilmember
Neil Tibbott, Councilmember
ELECTED OFFICIALS ABSENT
Dave Earling, Mayor
1. ROLL CALL
STAFF PRESENT
Phil Williams, Public Works Director
Shane Hope, Development Services Director
Rob English, City Engineer
Renee McRae, Recreation Manager
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jerrie Bevington, Camera Operator
Jeannie Dines, Recorder
City Clerk Scott Passey called the roll. All elected officials were present with the exception of Mayor
Earling.
2. APPROVAL OF AGENDA
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM cfl
MESAROS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED o
UNANIMOUSLY. c
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3. APPROVAL OF CONSENT AGENDA ITEMS V
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Councilmember Nelson requested the minutes of the May 3, 2015 Special Meeting be revised to show E
Council President Johnson arrived at 5:34 p.m., Councilmember Fraley-Monillas arrived at 5:33 p.m. and
he arrived at 5:37 p.m.
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COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL,
TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda
items approved are as follows:
1. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF MAY 3, 2016 AS
AMENDED
2. APPROVAL OF COUNCIL MEETING MINUTES OF MAY 3, 2016
3. APPROVAL OF CLAIM, PAYROLL AND BENEFIT DIRECT DEPOSIT, CHECKS AND
WIRE PAYMENTS
Edmonds City Council Draft Minutes
May 10, 2016
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4. AUDIENCE COMMENTS
Michael Reagan, Edmonds, invited everyone to the 2nd annual Edmonds Senior Center auction
fundraiser "Anchors Away" on Friday, May 20th beginning at 5:30 p.m. The event will include great food,
great auction items and a great auctioneer. Tickets are $75.
5. STUDY ITEMS
1. REVIEW OF INTERLOCAL AGREEMENT BETWEEN THE CITY OF EDMONDS AND
SNOHOMISH COUNTY FIRE DISTRICT NO. 1 REGARDING CLASSES
Recreation Manager Renee McRae explained the City has had an ILA with Snohomish County Fire
District 1 (SCFD 1) since 2013 for SCFD 1 to provide CPR/First Aid classes via the City's CRAZE
recreation guide. The fee in the current ILA was $50/student. SCFD 1 has reduced the class fee to the
public to $30 and the City's fee to $10/student.
Mayor Pro Tem Johnson observed that section of the ILA no longer includes a specified fee. Ms. McRae
explained the was removed so that the ILA does not need to be revised annually if the fee changes again.
The SCFD 1 Board recommended the fee be decreased to get more people to take the class. She noted this
is a great class and the fee is far less than other agencies charge. For example, the American Red Cross
charges $67-100, ABC First Aid CPR (YMCA) charges $75 and Lynnwood charges $60 plus a $27 fee.
Councilmember Nelson asked whether instruction on AEDs (automatic external defibrillators) will be
offered as part of class. Ms. McRae said she believed it would be but she would confirm and advise
Councilmember Nelson.
Councilmember Teitzel asked whether this was put out to bid. Ms. McRae answered no, if a program is
working well, it is retained. If a contractor for a successful class goes away, staff will look for other
contractors. The City has done RFQ for sports camps.
Ms. McRae recommended approval of the ILA be forwarded to the Consent Agenda. N
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It was the consensus of the Council to schedule this for approval on next week's Consent Agenda. c
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2. PRESENTATION OF A RIGHT OF WAY DEDICATION DEED ON 218TH ST. FOR 0
SELECT HOMES, INC. t�
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City Engineer Rob English explained this is 2-lot short plat applied for by Select Homes in 2015 and is
now ready for approval. As part of the short plat, a 10-foot dedication is required along 218th according to
the Official Street Map which will provide right-of-way on the north side along the frontage. He
recommended approval on the Consent Agenda. a
It was the consensus of the Council to schedule this for approval on next week's Consent Agenda.
3. PRESENTATION OF A SUPPLEMENTAL AGREEMENT WITH REID MIDDLETON,
INC. FOR THE NORTHSTREAM PIPE ABANDONMENT AND CULVERT
REHABILITATION PROJECT
City Engineer Rob English explained this project has been in the CIP for a couple years. Early this year
the City hired Reid Middleton to perform a more comprehensive evaluation of the Northstream system.
The creek runs along SR 524/196th Street, primarily on the south side. At 12th Avenue the creek goes into
a pipe. Prior to 2006 the alignment of the pipe was not necessarily adjacent to the roadway. He displayed
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May 10, 2016
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an aerial photograph illustrating the alignment (depicted on the map in orange and green) and where it
enters a culvert under SR 524 (depicted in blue). In 2006 the City performed an emergency project to fix a
section of the line and put the stream into a new alignment on north side beginning at 12th Avenue
(depicted in red) and tying into the culvert under SR 524. That line is active today and carries flow from
Northstream.
When that project was completed, the orange and green sections were abandoned but left in place due to
concerns about groundwater flows. The City hired Reid Middleton to assess those sections of pipe as well
as the culvert. After video inspection and assessment on the culvert, a series of recommendations were
developed to move forward with repair and rehabilitation of the culvert. Reid Middleton recommended
maintaining the green and orange portions which collect groundwater flow. Because the green section is
in poor condition, Reid Middleton recommended slip lining that section and filling the void space with
CDF. The orange section is in good condition and does not warrant any maintenance from the green
section to 12th Avenue. At 12th Avenue a 60-foot section of the culvert pipe is in poor condition and
failing, and Reid Middleton recommends completely filling it with CDF. Everything to the west would
remain open and active and continue to collect groundwater flows.
With regard to the culvert crossing at SR 524, Reid Middleton recommends a cured in place liner similar
to what has been used on sewer pipeline projects to restore the condition of the pipe. With those
recommendations the work in the supplemental is design of those improvements. That work will continue
through 2016 and the intent is to make the improvements in 2017. An adjustment was made to the fee in
the scope of work after the Council packet was prepared; the fee is the same but the management reserve
was reduced from $15,000 to $7,000 and $8,000 moved to the base design fee for additional design work
added to the scope. He recommended approval on the Consent Agenda.
Mayor Pro Tem Johnson confirmed the revised cost would be in next week's packet.
Councilmember Buckshnis asked whether this went out for bid. Mr. English explained architectural and
engineering services are not put out to bid; only construction contracts are put out bid. Using the on -call Q
roster, staff selects firms based on their qualifications. Councilmember Buckshnis noted the City has used c
Reid Middleton quite a lot. Mr. English said this is the first time the City has used Reid Middleton in
several years. State law does not allow cities to bid professional services; they must be selected based on cfl
qualifications and experience. Councilmember Buckshnis asked if Reid Middleton was used for Sunset o
Avenue. Mr. English answered no. c
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Councilmember Teitzel relayed his understanding the east end of the pipe at 12t' Avenue would be v
capped. Mr. English agreed. Councilmember Teitzel asked how the orange and green sections collect
groundwater. Mr. English answered there are several pipes that enter the system and video inspection z
found water in the pipe.
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It was the consensus of the Council to schedule this for approval on next week's Consent Agenda.
4. INTERLOCAL AGREEMENT WITH CITY OF LYNNWOOD FOR SPECIALIZED
EQUIPMENT
Public Works Director Phil Williams Edmonds explained Edmonds is one of five waste water treatment
plants in Washington and 100-150 in the U.S. that incinerates the wastewater solids the plant produces.
That is done in Edmonds due to the limited space; the technology of choice is typically digesters and
agricultural applications. Sanitary Sewage Incinerators (SSI) were the subject of an EPA ruling several
years ago; staff worked with the industry to help shape those regulations and are working hard to be in
compliance. The standards include mercury which enters wastewater through dental offices where old
mercury amalgam is removed. There are best practices and pretreatment to ensure those facilities keep as
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much mercury out of the wastewater as possible but some inevitably enters wastewater. In incineration,
mercury is vaporized. Due to mercury's toxicity, there are very stringent standards regarding the amount
of mercury in discharge, .0037 micrograms per cubic meter of air which is comparable to 3 seconds of
time in the last 100,000 years.
There is a readily available but very expensive technology that uses carbon absorption towers to capture
mercury; the cost to covert the Edmonds treatment plant would be approximately $2 million. A different
technology that costs approximately $100,000 has been identified that is being tested and is awaiting
approval by EPA. He expected it will be approved by EPA and as soon as it is, staff would like to execute
this ILA with Lynnwood to purchase test equipment in the amount of $46,000 that Edmonds and
Lynnwood would share. The current requirement is annual testing; if results are good enough, testing can
be extended to every other year. He recommended forwarding the ILA to the Consent Agenda. Upon
approval, both cities will execute the ILA, the equipment will be purchased, and the purchase and
maintenance costs will be shared with Lynnwood.
Councilmember Tibbott asked whether other cities could share the equipment in addition to Edmonds and
Lynnwood since it will be used only one a year or once every other year. Mr. Williams answered
possibly, testing begins on a quarterly basis, the other city that uses this technology is Anacortes. Five
cities in Washington use incineration but two, Vancouver and Bellingham, have multiple hearth furnaces
which have different standards. He agreed staff could research whether it would be possible to include
another city which could result in a three-way cost split.
Councilmember Tibbott inquired about the equipment's portability. Mr. Williams answered it could be
transported in a pickup truck.
It was the consensus of the Council to schedule this for approval on next week's Consent Agenda.
5. AUTHORIZATION TO PURCHASE (1) NEW CATERPILLAR 420F2 HRC BACKHOE
LOADER FROM NC MACHINERY. WASHINGTON STATE CONTRACT #00410 AND
AUTHORIZATION TO SURPLUS THEIR EXISTING BACKHOE, UNIT #18, AT
AUCTION
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Public Works Director Phil Williams explained the maintenance costs of the Parks Department's existing c
1995 backhoe are increasing due to its age. The proposal is to surplus the existing backhoe at MurphyLO
Auction, anticipating more could be obtained at auction than was offered as a trade in. The purchase price 0
of the new backhoe is $102,000. He recommended authorization to purchase be forwarded to the Consent v
Agenda.
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Councilmember Buckshnis asked why staff was seeking authorization when this purchase was already
approved in the budget. Mr. Williams answered the purchase price is over $100,0000 and according to the
purchasing policy, requires Council approval. Past practice has been to bring to purchases or studies over Q
$100,000 to Council for approval even if they were included in budget. Councilmember Buckshnis
commented a piece of equipment is much different than services. Mr. Williams said he would be happy
not to bring equipment purchases to Council that were included in the budget if it was within the
budgeted amount.
It was the consensus of the Council to schedule this for approval on next week's Consent Agenda.
6. DISCUSSION OF WHETHER TO CONTINUE CITY'S PRACTICE OF TAKING NOTES
IN EXECUTIVE SESSION
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May 10, 2016
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City Attorney Jeff Taraday explained adoption of Resolution 853 began the practice of the City Clerk
attending executive sessions to take notes and that has occurred since the Council adopted the resolution
some years ago. Due to issues that have arisen with that resolution and practice, staff decided to bring this
issue to Council to determine whether to continue that practice or make a change. He reviewed issues
associated with that practice. First, Resolution 853 directs that "minutes" be taken of executive session
but he suggested that is not a correct description of what is actual done. Minutes are notes taken during a
meeting and become minutes when the meeting body reviews and approves them. That is not done with
the notes taken in executive session; there is no opportunity for Council to review or make corrections. He
suggested it was incorrect to call them minutes and he refers to them as notes.
Second, when the resolution was adopted it appears from the language that the intent was to allow future
disclosure of what took place during the executive session. For certain types of executive session that
works, such as the purchase of real estate, those could be releasable assuming no attorney -client privilege
discussion occurred or legal advice was given during the executive session. However, a lot of executive
sessions involve litigation or potential litigation and that attorney -client privilege never expires. His
concern and what has been noticed in practice is due to the language in the resolution, citizens expect
someday they will be able to read executive session notes. Because the attorney -client privilege never
expires, the notes would never be releasable under the Public Records Act (PRA); it would require an
affirmative action of the City Council to waive the attorney -client privilege, something he did not think
had ever happened in the 5+ years he has been City Attorney and may not have ever occurred before that.
It would be highly unusual for the Council to waive the attorney -client privilege. If the Council wanted to
continue having notes taken in executive session, he suggested the Council clarify the purpose; the
primary purpose may not be to provide records pursuant to a public records request.
Third, the Open Public Meetings Act (OPMA) provides certain reasons for an executive session, they are
identified in statute and purpose of the executive session is announced before the Council convenes in >
executive session. Topics include litigation, purchase or sale of real property, hearing a complaint about a
an employee, discussing the qualifications of an applicant for elected office, etc. While those are
legitimate reasons for convening in executive session, not all enjoy a corresponding exemption from the Q
PRA. He provided an example of the Council convening in executive session to discuss the qualification c
of candidates for a vacant City Council seat; the Council discusses the candidates and their qualifications
and the City Clerk takes notes of that discussion. Even though the City Council is legitimately having a cfl
confidential discussion in executive session, the notes are not protected from disclosure under the PRA, o
creating a false sense of confidentiality for Councilmembers in the executive session. He said the City has c
had to release public record under that exact scenario. A fourth issue is it generates a great deal of work v
for the City Clerk's office as well as the City Attorney.
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Mr. Taraday relayed this morning he sent an email poll to City Attorneys in Washington's list serve z
asking how many cities took notes in executive session. The only affirmative response he received was
the Port of Seattle who also video records their executive session. While the Port has the same PRA a
concerns, with the video there is not the issue of whether the notes are accurate. He summarized he did
not know of other cities that take the type of notes Edmonds takes in executive session. One or two cities
responded they take notes of who is present and the topic that was discussed.
City Clerk Scott Passey explained he raised this issue due to the impact on workload and resources in the
Clerk's office. There has been an increase in the number of executive session recently and because the
minutes are public records, it takes a tremendous amount of time for the Clerk's Office and the City
Attorney to review the minutes when a request is received. In most cases the exemptions are not clear cut
and often the minutes are intermixed with portions that are releasable and portions that are not, requiring
someone read the minutes, redact portions, and create a redaction log to cite the applicable State law for
that exemption. He provided one example where staff in the Clerk's Office spent 50 hours reviewing
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minutes related to a minor request and the City Attorney spent at least that much or more time. The City
has a pending request for all City Council executive session minutes since 1996, 20 years' worth of
minutes that need to be reviewed which likely will take months to complete. He recommended the
Council consider the cost -benefit of taking minutes of executive sessions.
hi response to an email from Councilmember Buckshnis today regarding what other cities take executive
session minutes, Mr. Passey said he polled other City Clerks in the State and received responses from 47
large and small cities stating none of them take executive session minutes. In fact, the response from
many was, "are you crazy?" Some cities said the most they do is note who attended the executive session,
the topic, and the applicable RCW.
Council President Pro Tern Mesaros supported refraining from taking minutes in executive session and
just noting who was in attendance, the topic, and the date and time. He noted any action taken as a result
of discussion in executive session must be taken during a public meeting. Mr. Taraday agreed, no action
can be taken in executive session; any action that is the the result of discussion in executive session would
be made during open session.
Councilmember Teitzel commented the process as currently established is a half -measure where notes
rather than minutes are taken, the Council never reviews the notes to determine their accuracy, and it is
difficult if not possible for citizens to get a copy of the notes pursuant to a public records request. He was
uncertain that practice was creating more transparency, it may an illusion of transparency that is not real.
He expressed concern that the current practice of taking notes of executive session was not helping
anyone, neither the City nor citizens. For that reason, he agreed with discontinuing the practice of taking
notes and just noting who was present and the topic discussed.
Councilmember Fraley-Monillas recalled in the time she has been on the Council, 6%2 years, there has >
been occasion to reference the notes for internal use. She had mixed feelings about taking notes in a
executive session. In reading the resolution, it appears the Council has exceeded the intent of taking
minutes. However, she would like citizens to have an opportunity to provide input on this policy that has Q
been in effect for 20 years. She did not necessarily want a public hearing but for citizens to have N
opportunity to provide input during Audience Comments. In reality what has been provided via public
record requests is not what citizens were seeking due to attorney -client confidentiality. She was not cfl
convinced taking notes or minutes during executive session has been beneficial to anyone requesting o
them. LO
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Councilmember Tibbott observed there are approximately eight specific reasons for holding an executive v
session. As long as the Council is following those guidelines and with the understanding that executive
sessions occur as an exception rather than the rule, the Council deserves to meet in confidentiality. It is z
helpful for the public to know when topics arise that the Council has previously discussed it in executive
session. For example, if the Council discussed real estate and it ultimately comes to the Council, there a
could mention that it was discussed in executive session prior to deliberating on it publicly. He express
support for replacing the requirement for minutes with the format mentioned above.
Councilmember Buckshnis said she would have liked to have seen the reasoning behind taking minutes in
executive sessions. She recalled making a motion in 2012 to rescind Resolution 853 but that action was
deemed inappropriate because the item was scheduled for discussion and it was never scheduled on a
subsequent agenda. She asked the original purpose in 1996 for requiring minutes be taken and why
rescinding Resolution 853 was never scheduled for action. She has seen redacted minutes and they often
do not say much. She agreed with Councilmember Fraley-Monillas it may not be helpful for citizens to
obtain those minutes and she questioned the purpose of taking minutes if they cannot be understood due
to redactions. She also questioned whether minutes are necessary when the purpose of an executive
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session is for the Council to have confidential discussions. Taking minutes or notes may make a
Councilmember uncomfortable speaking during an executive session.
Councilmember Nelson questioned whether Resolution 853 was good policy. Although the City has been
taking minutes of executive session for 20 years, he found it enlightening that a poll of 46 cities revealed
none of them took minutes or notes. If one of the purposes was to be able to disclose minutes in the
future, yet the nature of the topics will never be disclosed due to attorney -client privilege, it creates a
false/misleading purpose. He summarized it does not make a lot of sense to be taking minutes in
executive session.
Mayor Pro Tern Johnson asked the next step if the Council chose to rescind the resolution. Mr. Taraday
said he would prepare a resolution repealing Resolution 853 for Council consideration. Mayor Pro Tern
Johnson suggested if that resolution was scheduled for Council consideration on May 24, the public
would have an opportunity to provide input at the May 17 and 24 Council meetings. Councilmember
Fraley-Monillas said two weeks would give the public an ample opportunity to speak to the Council with
regard to Resolution 853.
Councilmember Teitzel said he not oppose the notion of the public providing comment but he wanted to
ensure the public understood that the rules as they currently exist under Resolution 853 create an illusion
of openness.
Councilmember Nelson referred to Mr. Passey's comment that the number of executive session has
increased and asked whether the majority were attorney -client privilege topics. Mr. Passey answered it
was a mixture of topics; there have been a lot of real estate matters, potential and pending litigation, a few
related to discussing the qualifications of a candidate for public office, and collective bargaining.
Mayor Pro Tern Johnson requested the City Attorney draft a resolution for further discussion on May 24
and action the following week, which will provide three weeks for public testimony before any action is
taken.
7. DISCUSSION OF WHETHER TO CONTINUE CITY'S PRACTICE OF CONDUCTING
QUASI-JUDICIAL LAND USE HEARINGS
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City Attorney Jeff Taraday recalled the Council briefly discussed this during their retreat. He explained c
quasi-judicial hearings are where the City Council sits in a judicial capacity, acting like judges. Most of E
time the Council acts as legislators; as legislators the Council has a great deal of discretion and are not v
bound by strict criteria or standards in making legislative decisions. The public looks to the Council as
legislators; when the public appeals to the Council, they are looking to the Council as people they vote for E
that they want to represent them and reflect their values which is what a good legislator does. When the
Council sits in a quasi-judicial capacity, the Council is forced to play a completely different role, acting a
like a judge.
When the public comes to a courtroom, they expect a fair and impartial hearing. When Councilmembers
sit in a quasi-judicial hearing, they are expected to act in a fair and impartial manner regardless of who
may be in the audience asking for something. Sitting in a quasi-judicial capacity puts the Council in a
very difficult position, giving the illusion the Council can make whatever decision is being requested.
That is in fact an illusion because Councilmembers do not have the same discretion in a quasi-judicial
matter that they have as legislators. Councilmembers have much less discretion in a quasi-judicial hearing
because the decision must be made in a manner that is consistent with the previously adopted decision
criteria and standards in the zoning code. If those codes do not directly address the issue before the
Council or in a manner that allows the Council to grant the relief being requested, the Council may not be
able to grant that relief.
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Mr. Taraday provided a recent example, the crumb rubber issue, where some very concerned citizens
asked the Council to deny a project based on their concerns about the infill material used on those fields.
The infill was not one of the decisions before Council and ultimately a majority of the Council approved
the project but many did so reluctantly because it did not feel right. Councilmembers knew they were
doing the right thing as a judge to approve the project because it met the standards but many were unsure
about the infill material and some spoke to that from the dais. Several months later as legislators the
Council was able to adopt a temporary ban on crumb rubber.
In considering whether the Council wants to continue in a quasi-judicial capacity, Mr. Taraday suggested
they ask themselves if so, why? If it because they feel the Council can make better decisions than the
Hearing Examiner, that they have more expertise than the Hearing Examiner, that is a valid reason to
continue this practice so that the Council can correct the Hearing Examiner's errors. He explained there
was another way to accomplish that, appealing the Hearing Examiner's decision under LUPA. For
example, when the Hearing Examiner makes an unpopular decision or the City Council has concerns with
the decision, the Council can vote to appeal the decision and direct the City Attorney to file a LUPA 3
appeal in Superior Court. As a result, the City Attorney would argue on the Council's behalf to convince
the court that the Hearing Examiner's decision wrong. a
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Mr. Taraday explained there are benefits to that process from a risk management standpoint. If he goes to
court and argues the Hearing Examiner's decision was wrong and and the judge upholds the Hearing
Examiner's decision, no damage claim will be filed against the City. Conversely if an appeal comes
before the Council acting as the decision maker and constituents are clamoring to overturn a Hearing 'o
Examiner decision and the Council does so when it shouldn't, the City could face a significant damage v
claim as a result of that action. He summarized from a risk management standpoint, much of the same C
thing can be accomplished by directing him to appeal Hearing Examiner decisions versus having the >
Council in the position of decision -maker. a
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Councilmember Tibbott observed if the Council relinquishes the role of judicial reviews, the Council Q
could be participants in a Hearing Examiner's review process and advocates for citizens. He found that a N
powerful position and a good role for Councilmembers. He asked if it would be possible for the Hearing
Examiner to do quasi-judicial reviews on a City Council night. Mr. Taraday said the Hearing Examiner's cfl
regular meeting time is Thursday. If an issue was important enough, Councilmember Tibbott suggested o
holding the hearing on a City Council night when citizens are more attuned to participating. Another c
option would be to televise Hearing Examiner's meeting for important topics like crumb rubber. Mr. v
Taraday said Hearing Examiner meetings currently are not televised. They are held in Council Chambers
and could be televised although there would be some additional cost. Scheduling Hearing Examiner
meetings on Council nights could affect the time available for Council business meetings, which is z
another reason for not having Councilmembers participate in quasi-judicial hearings. When quasi-judicial
hearings arise, they consume a significant amount of time. a
Mr. Taraday explained when there is a quasi-judicial before the Council, Councilmembers are not allowed
to have any contact with proponents or opponents of that matter except for what is said at the microphone.
Councilmembers are cut off from their constituents when sitting in a quasi-judicial capacity. If the City
Council allowed the Hearing Examiner to hear quasi-judicial matters, Councilmembers could participate
at the Hearing Examiner meeting as a member of the public but could also have unlimited contact with
constituents on that issue and play a very different role than when sitting in a quasi-judicial capacity.
Councilmember Fraley-Monillas was unsure she wanted Hearing Examiner hearings on Council nights; it
is already difficult to consider all the items on the agenda. She was unsure how sitting through each
other's meetings would benefit the Council or the Hearing Examiner. Her understanding the reason this
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was done initially was to save appellant's money; there is no cost to appeal a Hearing Examiner decision
to the City Council. Mr. Taraday clarified there is a $500 fee to appeal a Type IIIB Hearing Examiner
decision to the City Council. He agreed there could be a cost savings for the appellant; for example, the
Hearing Examiner makes a decision, several citizens contact the Council expressing their concern with
the decision and the Council decides to appeal. That decision saves the citizens $500 because they do not
pay the appeal fee to the Council and the Council directs the City Attorney to appeal the Hearing
Examiner's decision on the City's behalf.
Councilmember Fraley-Monillas asked the cost to appeal to court if the Council decided not to direct the
City Attorney to appeal the Hearing Examiner's decision. Mr. Taraday answered the filing fee in court is
less than $500 but the total cost depends on whether the appellant hires attorney or does it pro se.
Councilmember Fraley-Monillas recalled prior to this decision, the average cost for bringing an appeal
where the appellant was not representing themselves was $5,000 which is expensive for citizens. She
recognized the current process does not take into consideration the cost of staff time, Council time, etc.
She summarized the reason for having the Council hear quasi-judicial appeals was the result of citizens'
requests because it was more economical. She agreed having the Council in a quasi-judicial role shuts the
Council out of the process. She questioned why background regarding the change was not included in the
agenda packet, recalling the change was made in 2010. She suggested having more information about
why and when the change was made.
Councilmember Teitzel said his concern was the quality of the decision. Only one Councilmember is an
attorney and although he had full confidence in the intellect of Councilmembers, in some cases acting in a
quasi-judicial role requires an understanding of the relationship between the local code and state law.
Rather than having a citizen request the Council make the decision, it would be better and higher quality
to have a judge make that decision. If the Council believes an error has been made, the Council has the
ability to direct the City Attorney to file an appeal as well as provide testimony. He supported moving
away from having Council involved in quasi-judicial appeals.
Councilmember Nelson referred to the dictionary definition of quasi judicial, "seemingly, apparently but
not really." He said that is fitting for the role the Council is asked to play, playing the role of a judge c
when Councilmembers are actually legislators. He recalled the one quasi-judicial hearing he was involved `V
in was a very frustrating experience because he was unable to be a legislator and could not talk to cfl
anybody or consider all the information he wanted to review and was limited to a narrow focus. When o
this was first put in place, the intent was right, but in practice the result is not what was intended. He c
found it such a frustrating experience that he recommended the Council avoid being in a quasi-judicial v
role.
c
a�
Mayor Pro Tem Johnson asked how many of the quasi-judicial decisions the Council has made have been z
appealed. Mr. Taraday recalled the appeal of the decision on Building 10 was dismissed and the City
prevailed in an appeal of the crumb rubber decision. Councilmember Buckshnis recalled a proposal to a
construct a house in critical area. Mr. Taraday said that did not go to court. Councilmember Buckshnis
recalled in 2010 citizens wanted an opportunity to come to City Council. Mr. Taraday suggested it may be
interesting to research how many times the Council has reversed the Hearing Examiner's decision in the
last 5-6 years, suspecting it was a very rare if ever occurrence. If the point of this process in 2010 was to
provide a low cost means of reversing the Hearing Examiner and in practice that has almost never
happened because the Hearing Examiner generally does a good job, then that would be useful information
to have.
Mayor Pro Tem Johnson recalled in the case Councilmember Buckshnis mentioned, a 3rd party entered
into a negotiation and purchased the property from the people who wanted to build in the critical area.
Edmonds City Council Draft Minutes
May 10, 2016
Page 9
Packet Pg. 12
4.1.a
Councilmember Fraley-Monillas expressed interest in researching whether the Council has reversed any
of the Hearing Examiner's decision. She recalled the Council has upheld nearly every Hearing Examiner
decision; in one the Council may have upheld only part of his decision.
Councilmember Buckshnis recalled another instance where a fence was lowered, perhaps that was the one
the Council only supported a portion of the Hearing Examiner's decision. She noted the Council has only
had 7-8 quasi-judicial in the past 6 years. She recalled when the Council was first taken out of the quasi-
judicial role, citizens objected and the process was reversed. She recalled the reason was the monetary
aspect.
Mayor Pro Tem Johnson pointed out the Burnstead issue as another example. She referred to a Directors
Report to the Planning Board from Development Services Director Shane Hope that described a Hearing
Examiner decision. The Hearing Examiner considered a proposed critical area reasonable use variance on
March 24; the Hearing Examiner's decision was made on April 7; the City filed a motion for
reconsideration on April 12 but the Council was just learning about it this week. She asked when the
LUPA appeal process expired and how would the Council know about it. Mr. Taraday agreed the current
process is not set up to do what has been discussed tonight. If the City changed to a system where the City
Council was no longer in a quasi-judicial capacity but wanted to be ready to file a LUPA appeal, a
mechanism would need to be set up whereby the Council was informed of decisions in a timely manner.
There are only 21 days to file a LUPA appeal.
Mayor Pro Tem Johnson asked whether the Council's current quasi-judicial role precludes taking action
to file a LUPA on the City's behalf. Mr. Taraday said it depends on whether there was an administrative
appeal to the Council. Mayor Pro Tem Johnson observed in this instance there was not but she was
unclear when the final decision was made and feared it may be too late to file an appeal. Mr. Taraday said
if administrative appeals have been exhausted and the only remaining appeal is judicial, the only question
is whether there is standing. He suggested if the Council was interested in discontinuing the current
practice, the administrative appeal process would need to be revised to clearly articulate the possibility of
the Council bringing appeals and how that process works. With regard to the decision Mayor Pro Tem
Johnson was referencing, he was uncertain when a LUPA appeal would need to be filed and if the
Council wanted to discuss it as potential litigation, he recommended that be done in executive session.
Councilmember Fraley-Monillas raised a point of information, relaying she received an email that o
Councilmembers other than Mayor Pro Tem Johnson could not be heard on the television broadcast. c
E
Following a brief recess to address a technical issue, Mayor Pro Tem Johnson advised apparently not all v
Councilmembers could be heard on the television broadcast but minutes of the meeting will be available.
As the online streaming was operational, the issue was likely with the cable channel. z
c�
Development Services Director Shane Hope suggested following up with additional information such as a
the history regarding the Council assuming this role, the reversal rate of Hearing Examiner decisions,
what other jurisdictions do with regard to quasi-judicial appeals, and if the Council chose not to be the
decision maker, how to ensure the Council received information in timely manner to make a decision
regarding an appeal. Mayor Pro Tem Johnson observed the Council is scheduled to discuss this again at
the May 24 meeting.
Mr. Taraday invited the Council to inform if there was any other information staff could provide to assist
the Council in making an informed decision.
6. MAYOR'S COMMENTS
Mayor Pro Tem Johnson relayed to Mayor Earling, everyone wishes they were in Hawaii with him.
Edmonds City Council Draft Minutes
May 10, 2016
Page 10
Packet Pg. 13
4.1.a
7. COUNCIL COMMENTS
Councilmember Tibbott expressed appreciation for the emails he received in a timely manner over the
past week, providing him time to consider them in his review of tonight's agenda items. He spoke with
former Mayor Fahey this week regarding the circumstances surrounding Resolution 853, noting
sometimes Councilmembers' preparation for meeting topics go off the page.
Council President Pro Tem Mesaros encouraged Councilmembers to attend the Senior Center auction and
fundraiser on Friday, May 20th. He planned to attend and looked forward to a delightful evening.
Councilmember Teitzel recalled a few weeks ago the Council approved the historic designation of the
North Sound Church. Pastor Crane has requested the plaque be presented on Sunday, June 5 during the
second service which begins at 9:00 a.m. Mayor Earling and members of the Historic Preservation
Commission will be in attendance and Councilmembers and the public are welcome to attend.
Councilmember Fraley-Monillas commented Mayor Earling no doubt did not wish the Council with him.
She invited the Council to the 228th/Hwy 99/76th ribbon cutting tomorrow. The signal on Hwy 99 has
been installed, allowing a safe turn onto 76th Avenue.
Councilmember Nelson reminded of the Edmonds Waterfront Access Study public meeting on Thursday,
May 12 at 6:00 at the Edmond Library Plaza Room. The open house will include information regarding
the narrowed list of alternatives, evaluation process, etc. For those unable to attend the open house,
further information regarding the alternatives is available at www.Edmondswaterfrontaccess.oria.
Councilmember Buckshnis reported the Tree Board's presentation of Cass Turnbull's Six Ways to Kill a
Tree was fabulous; she is a very dynamic, entertaining, educational speaker. The Tree Board hopes to
schedule her to speak again.
Mayor Pro Tem Johnson announced the Hwy 99 Study meeting on Thursday, May 19 at Swedish- M
04
Edmonds Hospital from 7:00 to 9:30 p.m.
0
8. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION c
PER RCW 42.30.110(1)(i) L i
0
E
This item was not needed. v
c
9. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN E
EXECUTIVE SESSION
c�
This item was not needed. a
10. ADJOURN
With no further business, the Council meeting was adjourned at 8:36 p.m.
Edmonds City Council Draft Minutes
May 10, 2016
Page 11
Packet Pg. 14
4.2
City Council Agenda Item
Meeting Date: 05/17/2016
Approval of claim checks.
Staff Lead: Scott James
Department: Administrative Services
Preparer: Nori Jacobson
Background/History
Approval of claim checks #219883 through #219995 dated May 12, 2016 for $613,540.76. (reissued
check #219941 $164.68)
Financial Impact
Claims $613,540.76
Staff Recommendation
Approval of claim checks.
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non -approval of expenditures.
Attachments:
claim cks 05-12-16
FrequentlyUsedProjNumbers 05-12-16
Packet Pg. 15
vchlist
05/12/2016 10: 30: 06AM
Bank code : usbank
Voucher Date Vendor
219883 5/12/2016 072627 911 ETC INC
219884 5/12/2016 065052 AARD PEST CONTROL
Voucher List
City of Edmonds
Invoice
37121
219885 5/12/2016 072189 ACCESS INFORMATION MANAGEMENT 1441954
219886 5/12/2016 074306 AMWINS GROUP BENEFITS INC
219887 5/12/2016 073637 ANCELARD, MADELINE
31686
4/29 REFUND
219888 5/12/2016 074718 AQUATIC SPECIALTY SERVICES INC 10844
10875
PO # Description/Account
MONTHLY 911 DATABASE MAINT
Monthly 911 database maint
001.000.31.518.88.48.00
Total :
MEADOWDALE CC PEST CONTROI
MEADOWDALE CC PEST CONTROI
001.000.64.576.80.41.00
Total
STORAGE OF DOCUMENTS 05/01/2
STORAGE OF DOCUMENTS 05/01/�
001.000.25.514.30.41.00
Total
MAY 2016 LEOFF 1 MEDICARE SUF
May 2016 LEOFF 1 Medicare suppler
009.000.39.517.20.23.10
Total
4/29/16 REFUND TRANSFER RETUI
4/29/16 REFUND TRANSFER RETUI
001.000.239.200
Total
TEST KIT SPRAY PARK
TEST KIT SPRAY PARK
001.000.64.576.80.31.00
9.8% Sales Tax
001.000.64.576.80.31.00
CHLORINE
CHLORINE
001.000.64.576.80.31.00
9.8% Sales Tax
001.000.64.576.80.31.00
4.2.a
Page: 1
Page: 1
Packet Pg. 16
vchlist
05/12/2016 10: 30: 06AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
219888 5/12/2016 074718 074718 AQUATIC SPECIALTY SERVICES IN( (Continued)
219889 5/12/2016 069751 ARAMARK UNIFORM SERVICES 1988582357
1988582358
1988582359
1988586370
4.2.a
Page: 2
PO # Description/Account
Amoun
Total :
274.5'
WWTP UNIFORMS, TOWELS, & MA
vi
WWTP UNIFORMS
Y
423.000.76.535.80.24.00
3.0z
WWTP TOWELS & MATS
423.000.76.535.80.41.11
81.51 .
9.8% Sales Tax
f°
423.000.76.535.80.24.00
0.3( o
9.8% Sales Tax
@
423.000.76.535.80.41.11
7.9� p
PARKS MAINT UNIFORM SERVICE
a
PARKS MAINT UNIFORM SERVICE
Q-
Q
001.000.64.576.80.24.00
37.9(
FACILITIES DIVISION UNIFORMS
Cl
FACILITIES DIVISION UNIFORMS
N
001.000.66.518.30.24.00
18.1, m
9.8% Sales Tax
001.000.66.518.30.24.00
1.7E r
PUBLIC WORKS OMC LOBBY MATE
c
PUBLIC WORKS OMC LOBBY MAT:
N
001.000.65.518.20.41.00
1.3: cYi
PUBLIC WORKS OMC LOBBY MAT:
E
111.000.68.542.90.41.00
5.0( ca
PUBLIC WORKS OMC LOBBY MAT:
421.000.74.534.80.41.00
5.0(
PUBLIC WORKS OMC LOBBY MATE
E
422.000.72.531.90.41.00
5.0( U
PUBLIC WORKS OMC LOBBY MATE
423.000.75.535.80.41.00
r
5.0( Q
PUBLIC WORKS OMC LOBBY MATE
511.000.77.548.68.41.00
5.0:
9.8% Sales Tax
001.000.65.518.20.41.00
0.11
9.8% Sales Tax
111.000.68.542.90.41.00
0.5(
Page: 2
Packet Pg. 17
vchlist
05/12/2016 10: 30: 06AM
Bank code : usbank
Voucher Date Vendor
219889 5/12/2016 069751 ARAMARK UNIFORM SERVICES
Voucher List
City of Edmonds
Invoice
(Continued)
1988586371
219890 5/12/2016 069076 BACKGROUND INVESTIGATIONS INC COE0416
219891 5/12/2016 072577 BAURECHT, MAGRIT
219892 5/12/2016 066891 BEACON PUBLISHING INC
PO # Description/Account
9.8% Sales Tax
421.000.74.534.80.41.00
9.8% Sales Tax
422.000.72.531.90.41.00
9.8% Sales Tax
423.000.75.535.80.41.00
9.8% Sales Tax
511.000.77.548.68.41.00
FLEET DIVISION UNIFORMS & MAT
FLEET DIVISION UNIFORMS
511.000.77.548.68.24.00
FLEET DIVISION MATS
511.000.77.548.68.41.00
9.8% Sales Tax
511.000.77.548.68.24.00
9.8% Sales Tax
511.000.77.548.68.41.00
Total
BACKGROUND CHECK SERVICES
Background check services
001.000.22.518.10.41.00
Total
1015 ECONOMIC DEVELOPMENT AD DE
Design of economic development ad
001.000.61.558.70.41.00
Total
1867 FACILITY ATTENDANT, #16-11, REC
Facility Attendant, #16-11, Recreation
001.000.22.518.10.41.40
1870 GYMNASTICS INSTRUCTOR @, #1(
Gymnastics Instructor @, #16-23 ad
001.000.22.518.10.41.40
4.2.a
Page: 3
Amoun
0.5( vi
a�
0.5(
E
0.5(
0.4£ o
c�
0
5.2E a
Q
12.8, N
CO)
N
0.5.
m
1.2E N
199.71
0
N
Y
553.0( E
553.0(
c
m
E
460.0( u
460.0( r
r
Q
67.8z
26.6(
Page: 3
Packet Pg. 18
vchlist
05/12/2016 10: 30: 06AM
Bank code : usbank
Voucher Date Vendor
219892 5/12/2016 066891 066891 BEACON PUBLISHING INC
219893 5/12/2016 028050 BILL PIERRE FORD INC
Voucher List
City of Edmonds
Invoice
(Continued)
612196
612196-1
612252
614409
219894 5/12/2016 075613 CASS TURNBULL GARDENING SVCS 619155
219895 5/12/2016 003510 CENTRAL WELDING SUPPLY LY233184
RN04161004
PO #
Description/Account
UNIT 452 - RIVETS
Unit 452 - Rivets
511.000.77.548.68.31.10
9.5% Sales Tax
511.000.77.548.68.31.10
UNIT 452 - RIVETS
9.6% Sales Tax
511.000.77.548.68.31.10
Unit 452 - Rivets
511.000.77.548.68.31.10
UNIT 452 - HINGE
Unit 452 - Hinge
511.000.77.548.68.31.10
9.6% Sales Tax
511.000.77.548.68.31.10
UNIT 23 - SHIELDS
Unit 23 - Shields
511.000.77.548.68.31.10
9.6% Sales Tax
511.000.77.548.68.31.10
Total
Total :
PROFESSIONAL SERVICES -SPEAK
PROFESSIONAL SERV-SPEAKER
001.000.62.524.10.41.00
Total
PM: STEEL WIRE, SCRIBE
PM: STEEL WIRE, SCRIBE
001.000.64.576.80.31.00
9.8% Sales Tax
001.000.64.576.80.31.00
HELIUM TANK FOR GYMNASTICS
HELIUM TANK FOR GYMNASTICS
4.2.a
Page: 4
Page: 4
Packet Pg. 19
vchlist
05/12/2016 10: 30: 06AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher
Date
Vendor
Invoice PO #
Description/Account
219895
5/12/2016
003510 CENTRAL WELDING SUPPLY
(Continued)
001.000.64.571.28.45.00
9.8% Sales Tax
001.000.64.571.28.45.00
RN04161005
CYLINDER RENTAL
nitrogen, oxygen, carbon monoxide
423.000.76.535.80.31.11
9.8% Sales Tax
423.000.76.535.80.31.11
Total:
219896
5/12/2016
064291 CENTURY LINK
206-Z02-0478
WWTP TELEMETRY CIRCUIT LINE:
WWTP TELEMETRY CIRCUIT LINE
423.000.76.535.80.42.00
Total:
219897
5/12/2016
065403 CHAPIN, FRANCES
5/5 REIMBURSEMENT
5/5/16 REIMBURSEMENT WOTS CC
5/5/16 REIMBURSEMENT WOTS CC
117.100.64.573.20.35.00
5/5/16 REIMBURSEMENT WOTS St
117.100.64.573.20.31.00
Tota I :
219898
5/12/2016
069457 CITY OF EDMONDS
ENG20140595
SPRAY PARK PERMIT SURCHARGE
SPRAY PARK PERMIT SURCHARGE
132.000.64.594.76.65.00
ENG20160104
SPRAY PARK WATER METER FEE,
SPRAY PARK WATER METER FEE,
132.000.64.594.76.65.00
Tota I :
219899
5/12/2016
069457 CITY OF EDMONDS
ESGA.SEPA
ESGA.SEPA DETERMINATION STF2
ESGA.SEPA Determination STF2016(
423.200.75.594.35.41.00
Tota I :
219900
5/12/2016
019215 CITY OF LYNNWOOD
12246
MONTHLY MAINT/OPERATIONS SEA
4.2.a
Page: 5
Page: 5
Packet Pg. 20
vchlist
05/12/2016 10: 30: 06AM
Voucher List
City of Edmonds
4.2.a
Page: 6
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
Amoun
219900
5/12/2016
019215 CITY OF LYNNWOOD
(Continued)
MONTHLY MAINT/OPERATIONS SEI
423.000.75.535.80.47.20
27,602.0( Y
Total:
27,602.0( u
t
219901
5/12/2016
022200 CITY OF MOUNTLAKE TERRACE
3034
EDMONDS POSTAGE FOR SUMMEI
EDMONDS POSTAGE FOR SUMMEI
E
001.000.64.571.22.42.00
2
7,083.8� U
Total:
7,083.8� c
219902
5/12/2016
073135 COGENT COMMUNICATIONS INC
MAY-16
C/A CITYOFED00001
>
May-16 Fiber Optics Internet Connect
o
a
001.000.31.518.87.42.00
406.1( Q
Total:
406.1( . .
N
219903
5/12/2016
072848 COPIERS NW
INV1380262
INV#1380262 ACCT#HMH636 - EDM
N
IRC5045 LEASE 04/05-05/04/16
001.000.41.521.10.45.00
226.7 1
9.8% Sales Tax
c�
001.000.41.521.10.45.00
r
22.2.
INV1380263
INV#1380263 ACCT#HMH636 - EDM
B/W METER CHARGE IRC5045
001.000.41.521.10.45.00
33.4, E
COLOR METER CHARGE IRC5045
001.000.41.521.10.45.00
71.3:
9.8% Sales Tax
001.000.41.521.10.45.00
10.2
Total:
364.01 t
U
219904
5/12/2016
068815 CORRECT EQUIPMENT
33052
PUMP LOBE KIT, SEAL KIT CARTRII
Q
VX136-140 PUMP LOBE KITNBR - P
423.000.76.535.80.48.00
1,208.5�
vx136 pump seal kit cartridge
423.000.76.535.80.48.00
1,756.8,
Part 11.000303 vx136-Q Wear Plates
423.000.76.535.80.48.00
519.2E
Page: 6
Packet Pg. 21
vchlist
05/12/2016 10: 30: 06AM
Voucher List
City of Edmonds
4.2.a
Page: 7
Bank code :
Voucher
usbank
Date
Vendor
Invoice PO #
Description/Account
Amoun
219904
5/12/2016
068815 CORRECT EQUIPMENT
(Continued)
Freight
423.000.76.535.80.48.00
50.0(
9.8% Sales Tax
423.000.76.535.80.48.00
346.4(
Total:
3,881.0E
219905
5/12/2016
074444 DATAQUEST LLC
CIEDMONDS-20160430
INV CIEDMONDS-20160430
CREDIT CHECK - VANDELAAR
001.000.41.521.10.41.00
20.0(
Total:
20.0(
219906
5/12/2016
073823 DAVID EVANS & ASSOC INC
373302
E1CA.SERVICES THRU 3/12/16
E1CA.Services thru 3/12/16
112.000.68.595.33.41.00
28,578.2'
E1CA.Services thru 3/12/16
112.000.68.595.20.61.00
1,019.2 1
Total:
29,597.41
219907
5/12/2016
070975 DAVINCI'S WORKSHOP LLC
7292
LETTERS
LETTERS
117.200.64.575.50.49.00
594.0(
9.5% Sales Tax
117.200.64.575.50.49.00
56.4<
Total :
650.4;
219908
5/12/2016
072174 DEMIERO JAZZ FESTIVAL
TP DEMIERO
TP DEMIERO
TP DEMIERO
123.000.64.573.20.41.00
2,000.0(
Total :
2,000.0(
219909
5/12/2016
069479 DEPARTMENT OF COMMERCE
PWTF-253985
LOAN #PW-02-691-019
Pr & Int Pmt CTED 2002 Sanitary Se%
423.000.75.591.35.78.61
36,450.0(
Pr & Int Pmt CTED 2002 Sanitary Se%
423.000.75.592.35.83.61
1.275.7E
Page: 7
Packet Pg. 22
vchlist
05/12/2016 10: 30: 06AM
Bank code : usbank
Voucher List
City of Edmonds
4.2.a
Page: 8
Voucher Date Vendor Invoice PO # Description/Account Amoun
219909 5/12/2016 069479 DEPARTMENT OF COMMERCE (Continued)
Pr & Int Pmt CTED 2002 Sanitary Se\
423.100.76.591.39.78.61
34,875.0( w
Pr & Int Pmt CTED 2002 Sanitary Sep
423.100.76.592.39.83.61
1,220.6:
PWTF-255412
LOAN #PW-04-691-030
E
Pr Pmt CTED Stormwater Outfall Imp
M
422.000.72.591.31.78.64
32,062.5( 6
Int Pmt CTED Stormwater Outfall Imp
o
422.000.72.592.31.83.64
1,442.8'
PWTF-257651
LOAN #PW-04-691-029
0
Pr Pmt CTED 220th St SW Improverr
L
a
112.506.68.591.95.78.63
21,176.4 1 Q
Int Pmt CTED 220th St SW Improverr
N
112.506.68.592.95.83.63
952.9z N
PWTF-258215
LOAN #PW-04-691-031
Pr Pmt CTED 5 Corner Pump Station
421.000.74.591.34.78.65
25,838.9, N
Int Pmt CTED 5 Corner Pump Station
r
421.000.74.592.34.83.65
1,162.7E o
PWTF-259340
LOAN #PW-02-691-PRE-123
N
Pr Pmt CTED 220th St SW Improverr
112.506.68.591.95.78.62
18,143.21 .E
Int Pmt CTED 220th St SW Improverr
M
112.506.68.592.95.83.62
635.0' ;
PWTF-266231
LOAN #PW-06-962-012
m
Pr Pmt CTED 100th Ave W Stabilizati
E
112.000.68.591.95.78.67
t
32,881.5E u
Int Pmt CTED 100th Ave W Stabilizat
r
Q
112.000.68.592.95.83.67
1.808.4�
PWTF-266243 LOAN #PW-05-691-015
Pr Pmt CTED 2005 Sewer Lift Station
423.000.75.591.35.78.66 72,295.2,
Int Pmt CTED 2005 Sewer Lift Statior
423.000.75.592.35.83.66 3,614.7E
Page: 8
Packet Pg. 23
vchlist
05/12/2016 10: 30: 06AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice PO #
219909 5/12/2016 069479 069479 DEPARTMENT OF COMMERCE (Continued)
219910 5/12/2016 047450 DEPT OF INFORMATION SERVICES 2016040051
219911 5/12/2016 070324 DESTINY SOFTWARE
3714
219912
5/12/2016
064531 DINES, JEANNIE
16-3657
219913
5/12/2016
007775 EDMONDS CHAMBER OF COMMERCE
2330
Description/Account
CUSTOMER ID# D200-0
Scan Services for April 2016
001.000.31.518.88.42.00
Total
Total:
AGENDA QUICK MAINT. & SWAGIT
AGENDAQUICK YEARLY SOFTWAR
001.000.25.514.30.48.00
SWAGIT STREAMING VIDEO SERVI
001.000.25.514.30.48.00
9.5% Sales Tax
001.000.25.514.30.48.00
Total
SPECIAL CITY COUNCIL & CITY CO
5/3/16 SPECIAL CITY COUNCIL ME[
001.000.25.514.30.41.00
Total
CHAMBER LUNCHEON APRIL 28, 2(
Chamber luncheon April 2016 for
001.000.61.558.70.49.00
Total
219914 5/12/2016 074302 EDMONDS HARDWARE & PAINT LLC 001522 PM: PRIMER
PM: PRIMER
001.000.64.576.80.31.00
9.8% Sales Tax
001.000.64.576.80.31.00
Total
219915 5/12/2016 062883 EDMONDS LANDSCAPING INC 136699 CITY PARK SPREADING 160 YARD
CITY PARK SPREADING 160 YARD
132.000.64.594.76.65.00
9.8% Sales Tax
4.2.a
Page: 9
Amoun
285,836.1
N
Y
1,231.4(
1,231.4(
1,000.0( 0
3,000.0( a
a
95.0( Q
4,095.0( M
N
T-
m
425.7( c�
425.7(
0
N
20.0( •E
ca
20.0( 0
9,087.2(
Page: 9
Packet Pg. 24
vchlist
05/12/2016 10: 30: 06AM
Voucher List
City of Edmonds
4.2.a
Page: 10
Bank code :
usbank
Voucher
Date
Vendor
Invoice
PO # Description/Account
Amoun
219915
5/12/2016
062883 EDMONDS LANDSCAPING INC
(Continued)
132.000.64.594.76.65.00
890.5:
136700
CITY PARK INSTALLING 17,000 SF "
CITY PARK INSTALLING 17,000 SF "
132.000.64.594.76.65.00
9,105.0(
9.8% Sales Tax
132.000.64.594.76.65.00
892.2�
Total:
19,975.01
219916
5/12/2016
069523 EDMONDS P&R YOUTH SCHOLARSHIP
20985 MEYER
20985 JESSICA MEYER YOUTH SCI
20985 JESSICA MEYER YOUTH SCI
122.000.64.571.20.49.00
75.0(
Total:
75.0(
219917
5/12/2016
008705 EDMONDS WATER DIVISION
5-00080
IRRIGATION AT HWY 99/CITY LINE
IRRIGATION AT HWY 99/CITY LINE
001.000.64.576.80.47.00
41.1
5-10351
INTERURBAN TRAIL
INTERURBAN TRAIL
001.000.64.576.80.47.00
41.1 ,
Total:
82.31
219918 5/12/2016 008812 ELECTRONIC BUSINESS MACHINES AR34695
AR39397
AR39751
219919 5/12/2016 075136 ENVIRONMENTAL SCIENCE ASSOC 119246
COPIER RENTAL
COPIER RENTAL
001.000.23.523.30.45.00
COPIER CHARGES FOR C1030
Copier charges for C1030
001.000.21.513.10.45.00
9.8% Sales Tax
001.000.21.513.10.45.00
PM PRINTER C1030 #A7078
PM PRINTER C1030 #A7078
001.000.64.576.80.45.00
Total
CRITICAL AREAS UPDATE
Page: 10
Packet Pg. 25
vchlist
05/12/2016 10: 30: 06AM
Voucher List
City of Edmonds
4.2.a
Page: 11
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amoun
219919
5/12/2016
075136
ENVIRONMENTAL SCIENCE ASSOC
(Continued)
CRITICAL AREAS UPDATE
001.000.62.558.60.41.00
1,417.4(
Total:
1,417.4E
219920
5/12/2016
009350
EVERETT DAILY HERALD
EDH697255
LEGAL ADS
LEGAL ADS-HWY 99
001.000.62.558.60.41.40
118.6E
Total :
118.6E
219921
5/12/2016
066378
FASTENAL COMPANY
WAMOU39557
PM: CHEMIPROGLV
PM: CHEMIPROGLV
001.000.64.576.80.31.00
36.6:
9.8% Sales Tax
001.000.64.576.80.31.00
3.5�
WAMOU39593
PM: MASTER #7
PM: MASTER #7
001.000.64.576.80.31.00
115.9,
9.8% Sales Tax
001.000.64.576.80.31.00
11.3(
Total :
167.5(
219922
5/12/2016
075536
FREGON ESE ASSOCIATES
435-004
HWY 99 SUBAREA PLAN
PROFESSIONAL SERVICES HWY 9'
001.000.62.524.10.41.00
19,177.8:
Total :
19,177.8'.
219923
5/12/2016
011900
FRONTIER
206-188-0247
TELEMETRY MASTER SUMMARY A,
TELEMETRY MASTER SUMMARY
421.000.74.534.80.42.00
260.5 ,
TELEMETRY MASTER SUMMARY A,
423.000.75.535.80.42.00
260.5 1
425-774-1031
LIFT STATION #8 VG SPECIAL ACCI
LIFT STATION #8 TWO VOICE GRAI
423.000.75.535.80.42.00
47.2:
425-776-1281
SNO-ISLE LIBRARY ELEVATOR PH(
Page: 11
Packet Pg. 26
vchlist
05/12/2016 10: 30: 06AM
Voucher List
City of Edmonds
4.2.a
Page: 12
Bank code : usbank
Voucher Date Vendor
Invoice PO #
Description/Account
Amoun
219923 5/12/2016 011900 FRONTIER
(Continued)
SNO-ISLE LIBRARY ELEVATOR PH(
_
001.000.66.518.30.42.00
53.8( vi
425-776-2742
LIFT STATION #7 VG SPECIAL ACCI
LIFT STATION #7 V/G SPECIAL ACC
t
423.000.75.535.80.42.00
26.2� U
425-776-5316
425-776-5316 PARKS MAINT FAX LII
425-776-5316 PARKS MAINT FAX LII
001.000.64.576.80.42.00
98.3 0
425-776-6829
CITY HALL ALARM LINES 121 5TH P
CITY HALL FIRE AND INTRUSION AI
p
L
001.000.66.518.30.42.00
131.3(
Total:
878.2' Q
219924 5/12/2016 068617 GLEISNER, BARBARA
20743 TAI CHI
20743 TAI CHI INSTRUCTION
N
M
20743 TAI CHI INSTRUCTION
N
001.000.64.571.27.41.00
540.7E w
20745 TAI CHI
20745 TAI CHI INSTRUCTION
20745 TAI CHI INSTRUCTION
N
r
001.000.64.571.27.41.00
168.0( c
20747 TAI CHI
20747 TAI CHI INSTRUCTION
N
20747 TAI CHI INSTRUCTION
Y
001.000.64.571.27.41.00
84.0( E
20749 TAI CHI
20749 TAI CHI INSTRUCTION
20749 TAI CHI INSTRUCTION
001.000.64.571.27.41.00
313.5(
20768 QIGONG
20768 QIGONG INSTRUCTION
E
E
20768 QIGONG INSTRUCTION
U
001.000.64.571.27.41.00
289.5(
20770 QIGONG
20770 QIGONG INSTRUCTION
r
Q
20770 QIGONG INSTRUCTION
001.000.64.571.27.41.00
223.5(
Total:
1,619.2E
219925 5/12/2016 069571 GOBLE SAMPSON ASSOCIATES INC
BINV0005591
TUBING (MECHANICAL REPAIR & S
Tubing
Page: 12
Packet Pg. 27
vchlist
05/12/2016 10: 30: 06AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
219925 5/12/2016 069571 GOBLE SAMPSON ASSOCIATES INC (Continued)
219926 5/12/2016 075490 GOODENOUGH COMPANY INC
219927 5/12/2016 012199 GRAINGER
1262
9013581674
9091589375
219928 5/12/2016 067862 HOME DEPOT CREDIT SERVICES 1567516
23652
4097742
PO # Description/Account
423.000.76.535.80.48.21
Freight
423.000.76.535.80.48.21
9.8% Sales Tax
423.000.76.535.80.48.21
Total :
4/4 CONSULTING SERVICES
4/4 Consulting services
001.000.31.514.20.41.00
Total
PM: SCREWDRIVER, HEX KEYS
PM: SCREWDRIVER, HEX KEYS
001.000.64.576.80.31.00
9.5% Sales Tax
001.000.64.576.80.31.00
SPRAY PARK WRENCH, CO/GAS AL
SPRAY PARK WRENCH, CO/GAS AL
001.000.64.576.80.31.00
9.8% Sales Tax
001.000.64.576.80.31.00
Total
WWTP - CAT 5E YELLOW PATCH C,
cat 5e yellow upt patches
423.000.76.535.80.31.21
423.000.76.535.80.31.21
WWTP - CLEAR POLY SHEETING,
clear poly sheeting & other supplies
423.000.76.535.80.31.21
423.000.76.535.80.31.21
WWTP - BUCKETS, BRUSHES, BRC
4.2.a
Page: 13
Page: 13
Packet Pg. 28
vchlist
05/12/2016 10: 30: 06AM
Voucher List
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice
PO # Description/Account
219928
5/12/2016
067862 HOME DEPOT CREDIT SERVICES
(Continued)
423.000.76.535.80.31.21
12' plastic, brushes & other supplies
423.000.76.535.80.31.21
6582041
WWTP - SOCKET BUTTON SCREW
screws
423.000.76.535.80.31.21
423.000.76.535.80.31.21
Total:
219929
5/12/2016
060165 HWA GEOSCIENCES INC
26617
100-1200 GEOTECHNICAL DESIGN
GEOTECHNICAL DESIGN SERVICE
423.100.76.594.39.41.10
Total:
219930
5/12/2016
073548 INDOFF INCORPORATED
2790411
OFFICE SUPPLY RETURN
Office supply return
001.000.22.518.10.31.00
9.8% Sales Tax
001.000.22.518.10.31.00
2793918
OFFICE SUPPLIES -INK
OFFICE SUPPLIES -INK
001.000.62.524.10.31.00
2793983
OFFICE SUPPLIES -PAPER
OFFICE SUPPLIES -PAPER
001.000.62.524.10.31.00
2794646
COPY PAPER
Copy paper
001.000.61.557.20.31.00
Copy paper
001.000.21.513.10.31.00
Copy paper
001.000.22.518.10.31.00
Office supplies
4.2.a
Page: 14
Amoun
13.9( vi
a�
146.9:
E
16.4E
4-
0
1.51
605.1! o
L
Q
Q
Q
337.5( M
04
337.5(
m
N
r
-59.1' Lh
0
N
-5.7E Y
E
125.8'
c
m
E
222.4:
a
r
r
Q
37.9�
38.0(
37.9E
Page: 14
Packet Pg. 29
vchlist
05/12/2016 10: 30: 06AM
Voucher List
City of Edmonds
4.2.a
Page: 15
Bank code :
Voucher
usbank
Date
Vendor
Invoice PO #
Description/Account
Amoun
219930
5/12/2016
073548 INDOFF INCORPORATED
(Continued)
001.000.22.518.10.31.00
9.8 , _
9.8% Sales Tax
vi
001.000.61.557.20.31.00
3.7.
9.8% Sales Tax
001.000.21.513.10.31.00
3.7'
9.8% Sales Tax
•@
001.000.22.518.10.31.00
4.6� u
2795039
11X17 HP INKJET PAPER
o
9.8% Sales Tax
001.000.31.514.23.31.00
2.5< o
L
HP Inkjet Paper 11x17 - 1 ream
a
001.000.31.514.23.31.00
25.7E Q
2795763
CASE OF ARCHIVE BOXES (12)
N
Case of archive boxes (12 to a case)
N
001.000.61.557.20.31.00
67.6(
9.8% Sales Tax
001.000.61.557.20.31.00
6.6' N
2796376
PACKAGING TAPE
r
Scotch Moving/Storage Packaging Ta
c
001.000.31.514.23.31.00
18.3z Y
9.8% Sales Tax
001.000.31.514.23.31.00
1.8( .
Total:
542.0E
219931
5/12/2016
014940 INTERSTATE BATTERY SYSTEMS
1905701031828
INV#1905701031828 - EDMONDS PI
AA BATTERIES
m
E
001.000.41.521.22.31.00
95.0( U
9.8% Sales Tax
r
001.000.41.521.22.31.00
9.3' Q
Total:
104.3'
219932
5/12/2016
075632 JOHNS, KRISTIN
KJOHNS2016
WSAPT TRAVEL EXPENSES
Per Diem food for class/ test WSAPT
001.000.62.524.20.43.00
129.0(
Hotel, 3 nights for class/ test WSAPT
Page: 15
Packet Pg. 30
vchlist
05/12/2016 10: 30: 06AM
Voucher List
City of Edmonds
4.2.a
Page: 16
Bank code :
usbank
Voucher
Date
Vendor
Invoice
PO # Description/Account
Amoun
219932
5/12/2016
075632 JOHNS, KRISTIN
(Continued)
001.000.62.524.20.43.00
330.8 ,
mileage fee for r/t to class/ test
001.000.62.524.20.43.00
120.9(
Total:
580.8<
219933
5/12/2016
075630 JOHNSON, ANN
1-23875
UTILITY REFUND
Utility refund - Seller made payment ii
411.000.233.000
140.0(
Total:
140.0(
219934
5/12/2016
072650 KCDA PURCHASING COOPERATIVE
300027518
INV#300027518 ACCT#100828 - EDI
10 CASES MULTI USE COPY PAPEF
001.000.41.521.10.31.00
242.3(
HANDLING FEE
001.000.41.521.10.31.00
50.9(
9.8% Sales Tax
001.000.41.521.10.31.00
23.7E
219935 5/12/2016 017050 KWICK'N KLEEN CAR WASH
219936 5/12/2016 075016 LEMAY MOBILE SHREDDING
219937 5/12/2016 067306 LERN
Total
09082015-01 INV#09082015-01 - EDMONDS PD -i
31 CAR WASH @ $5.04 (INC X) 4/16
001.000.41.521.22.48.00
Total
4477223 INV#4477223 ACCT#2185-952778-8
SHRED 3 TOTES @ $4.56 4/27/16
001.000.41.521.10.41.00
4477010 INVOICE#4477010 SHREDDING SEI
INVOICE#4477010 SHREDDING SEI
001.000.25.514.30.41.00
INVOICE#4477010 SHREDDING SEI
001.000.31.514.23.41.00
Total:
11979-16
ANNUAL MEMBERSHIP
Page: 16
Packet Pg. 31
vchlist
05/12/2016 10: 30: 06AM
Voucher List
City of Edmonds
4.2.a
Page: 17
Bank code :
usbank
Voucher
Date
Vendor
Invoice
PO # Description/Account
Amoun
219937
5/12/2016
067306 LERN
(Continued)
ANNUAL MEMBERSHIP
001.000.64.571.22.49.00
395.0(
Total:
395.0(
219938
5/12/2016
074263 LYNNWOOD WINSUPPLY CO
012368-00
PM: SPRINKLER COMPONENTS
PM: SPRINKLER COMPONENTS
001.000.64.576.80.31.00
474.9�
9.8% Sales Tax
001.000.64.576.80.31.00
46.5E
012400-00
PM: STEM EXTENSION
PM: STEM EXTENSION
001.000.64.576.80.31.00
64.6E
9.8% Sales Tax
001.000.64.576.80.31.00
6.3z
Total:
592.5:
219939
5/12/2016
069862 MAKERS ARCHITECTURE AND
1438-16
ECDC REWRITE
ECDC REWRITE
001.000.62.524.10.41.00
636.0(
1438-17
ECDC REWRITE ADDENDUM #1
ECDC REWRITE ADDENDUM #1
001.000.62.524.10.41.00
12,640.7(
Total:
13,276.7(
219940
5/12/2016
020039 MCMASTER-CARR SUPPLY CO
56157083
MULTIPURPOSE 304 STAINLESS S-
MULTIPURPOSE 304 STAINLESS S-
423.000.76.535.80.31.21
98.1(
MULTIPURPOSE 304 STAINLESS S-
423.000.76.535.80.31.21
67.7,
Freight
423.000.76.535.80.31.21
36.1 £
56791991
NYLON MESH SANDING PADS
NYLON MESH SANDING PADS
423.000.76.535.80.31.21
59.5(
Freight
Page: 17
Packet Pg. 32
vchlist
05/12/2016 10: 30: 06AM
Bank code : usbank
Voucher Date Vendor
219940 5/12/2016 020039 MCMASTER-CARR SUPPLY CO
219941 5/12/2016 062926 METAL SHORTS INC
Voucher List
City of Edmonds
Invoice PO # Description/Account
(Continued)
423.000.76.535.80.31.21
57617240 SADDLE TAP FOR STEEL PIPE
saddle tap for steel pipe
423.000.76.535.80.48.00
Freight
423.000.76.535.80.48.00
Total :
76453 WWTP - REPAIR/MAINTENANCE, M
2' SOL HRMS 3 XX HEAVY
423.000.76.535.80.48.21
Freight
423.000.76.535.80.48.21
9.5% Sales Tax
423.000.76.535.80.48.21
Total
219942 5/12/2016 069053 MICRO COM SYSTEMS LTD 16673
219943 5/12/2016 020900 MILLERS EQUIP & RENTALL INC 228223
228223A
232706
SCANNING
SCANNING
001.000.62.524.10.41.00
Total :
SPRAY PARK IRRIGATION TRENCH
SPRAY PARK IRRIGATION TRENCH
132.000.64.594.76.65.00
9.8% Sales Tax
132.000.64.594.76.65.00
SPRAY PARK IRRIGATION TRENCH
SPRAY PARK IRRIGATION TRENCH
132.000.64.594.76.65.00
9.8% Sales Tax
132.000.64.594.76.65.00
SPRAY PARK: BOBCAT
SPRAY PARK: BOBCAT
132.000.64.594.76.65.00
4.2.a
Page: 18
Page: 18
Packet Pg. 33
vchlist
05/12/2016 10: 30: 06AM
Voucher List
City of Edmonds
4.2.a
Page: 19
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
Amoun
219943
5/12/2016
020900 MILLERS EQUIP & RENTALL INC
(Continued)
9.8% Sales Tax
132.000.64.594.76.65.00
181.5z
233392
SPRAY PARK: FORKLIFT
SPRAY PARK: FORKLIFT
132.000.64.594.76.65.00
850.0(
9.8% Sales Tax
132.000.64.594.76.65.00
83.3(
234377
PM: LINE HEAD, SPOOL
PM: LINE HEAD, SPOOL
001.000.64.576.80.31.00
210.8:
9.8% Sales Tax
001.000.64.576.80.31.00
20.6(
234576
PM: HEDGE TRIMMER
PM: HEDGE TRIMMER
001.000.64.576.80.31.00
257.1E
9.8% Sales Tax
001.000.64.576.80.31.00
25.2(
Total:
11,454.7'
219944
5/12/2016
064570 NATIONAL SAFETY INC
0435989-IN
SENSOR VENTIS SN#1 6041 C7044
SENSOR VENTIS SN#16041C7044
423.000.76.535.80.48.00
165.0(
9.8% Sales Tax
423.000.76.535.80.48.00
16.1 £
Total:
181.11
219945
5/12/2016
075539 NATURE INSIGHT CONSULTING
7
WILLOW CREEK DAYLIGHTING PR1
WILLOW CREEK DAYLIGHTING PR1
125.000.64.575.50.41.00
1,312.5(
Total:
1,312.5(
219946
5/12/2016
061013 NORTHWEST CASCADE INC
2-1649681
CIVIC FIELD 6TH & EDMONDS HON
CIVIC FIELD 6TH & EDMONDS HON
001.000.64.576.80.45.00
113.8,1
Page: 19
Packet Pg. 34
vchlist
05/12/2016 10: 30: 06AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice PO #
219946 5/12/2016 061013 061013 NORTHWEST CASCADE INC (Continued)
219947 5/12/2016 025690 NOYES, KARIN 000 00 650
219948 5/12/2016 063511 OFFICE MAX INC
000 00 651
Description/Account
PLANNING BOARD MINUTES
PLANNING BOARD MINUTES
001.000.62.558.60.41.40
ADB MINUTES-5/4/16
ADB MINUTES- 5/4/16
001.000.62.558.60.41.40
Total
Total:
004452
P&RADMIN: GLUE STIC, LAMINATI(
P&RADMIN: GLUE STIC, LAMINATI(
001.000.64.571.21.31.00
9.8% Sales Tax
001.000.64.571.21.31.00
690625
ARTS COMMISSION: RULER, BATTI
ARTS COMMISSION: RULER, BATTI
117.100.64.573.20.31.00
9.8% Sales Tax
117.100.64.573.20.31.00
952492
ARTS COMM: CARD STOCK
ARTS COMM: CARD STOCK
117.100.64.573.20.31.00
9.8% Sales Tax
117.100.64.573.20.31.00
963322
INV#963322 ACCT#520437 250POL
ORANGE MULTI USE COPY PAPER
001.000.41.521.10.31.00
BLUE MULTI USE COPY PAPER
001.000.41.521.10.31.00
PATROL MEMO BOOKS
001.000.41.521.10.31.00
9.8% Sales Tax
001.000.41.521.10.31.00
981725
INV#981725 ACCT#520437 250POL
YELLOW MULTI USE COPY PAPER
4.2.a
Page: 20
Amoun
113.8!
N
332.5(
E
210.0( u
542.5( o
c�
0
a
83.9E 0
8.2z CO)
N
67.1(
N_
6.5E
VO
N
0
5.4z E
0.5<
c
m
E
4.5,
M
r
16.1E Q
25.7E
4.5E
Page: 20
Packet Pg. 35
vchlist
05/12/2016 10: 30: 06AM
Voucher List
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice
219948
5/12/2016 063511 OFFICE MAX INC
(Continued)
219949
5/12/2016 070166 OFFICE OF THE STATE TREASURER
April, 2016
219950 5/12/2016 027060 PACIFIC TOPSOILS
124468
PO # Description/Account
001.000.41.521.10.31.00
9.8% Sales Tax
001.000.41.521.10.31.00
Total :
COURT, BLDG CODE & JIS TRANS
Emergency Medical Services & Traun
001.000.237.120
PSEA 1, 2 & 3 Account
001.000.237.130
Building Code Fee Account
001.000.237.150
State Patrol Death Investigation
001.000.237.330
Judicial Information Systems Account
001.000.237.180
School Zone Safety Account
001.000.237.200
Washington Auto Theft Prevention
001.000.237.250
Traumatic Brain Injury
001.000.237.260
Accessible Communities Acct
001.000.237.290
Multi -Model Transportation
001.000.237.300
Hwy Safety Acct
001.000.237.320
Crime Lab Blood Breath Analysis
001.000.237.170
WSP Hwy Acct
001.000.237.340
Total
CITY PARK: TOP SOIL
4.2.a
Page: 21
Page: 21
Packet Pg. 36
vchlist
05/12/2016 10: 30: 06AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher
Date
Vendor
Invoice
PO # Description/Account
219950
5/12/2016
027060 PACIFIC TOPSOILS
(Continued)
CITY PARK: TOP SOIL
132.000.64.594.76.65.00
9.8% Sales Tax
132.000.64.594.76.65.00
125171
CITY PARK: TOPSOIL
CITY PARK: TOPSOIL
132.000.64.594.76.65.00
9.8% Sales Tax
132.000.64.594.76.65.00
125771
CITY PARK: TOPSOIL
CITY PARK: TOPSOIL
132.000.64.594.76.65.00
9.8% Sales Tax
132.000.64.594.76.65.00
217081
PM YARD WASTE DUMP CUST # 51
PM YARD WASTE DUMP
001.000.64.576.80.47.00
Total:
219951
5/12/2016
073871 PERSONNEL EVALUATION INC
18420
INV 18420 EDMONDS PD - APR 201
TWO PEP TESTS -APR 19, 2016
001.000.41.521.10.41.00
Tota I :
219952
5/12/2016
074793 PETDATA INC
5011
INV#5011 - EDMONDS PD - APRIL 2
61 - 1 YR PET LICENSES @ $3.90
001.000.41.521.70.41.00
3 REPLACEMENT TAGS @ $3.90
001.000.41.521.70.41.00
7 LATE FEES @ $2.50
001.000.41.521.70.41.00
Total:
219953
5/12/2016
075183 PETERSON FRUIT CO
C125
APRIL 2016 WELLNESS COMMITTE
April 2016 Wellness Committee Fruit
4.2.a
Page: 22
Page: 22
Packet Pg. 37
vchlist
05/12/2016 10: 30: 06AM
Voucher List
City of Edmonds
4.2.a
Page: 23
Bank code :
usbank
Voucher
Date
Vendor
Invoice
PO # Description/Account
Amoun
219953
5/12/2016
075183 PETERSON FRUIT CO
(Continued)
001.000.22.518.10.49.00
124.0:
Total:
124.0E
219954
5/12/2016
028860 PLATT ELECTRIC SUPPLY INC
J275430
WWTP - ELECTRICAL SUPPLIES
HOF A8064CHNFS SS Hng CV
423.000.76.535.80.48.22
270.2'
HDF A8P6 Panel
423.000.76.535.80.48.22
5.3,
9.8% Sales Tax
423.000.76.535.80.48.22
27.0(
Total:
302.5:
219955
5/12/2016
074853 PRECOR COMMERCIAL FITNESS
20796
REPAIR OF FITNESS ROOM EQUIP
REPAIR OF FITNESS ROOM EQUIP
001.000.64.571.27.48.00
152.5(
9.8% Sales Tax
001.000.64.571.27.48.00
14.9E
219956 5/12/2016 064088 PROTECTION ONE
219957 5/12/2016 030695 PUMPTECH INC
31146525
0105196-IN
Total:
ALARM MONITORING CITY HALL
ALARM MONITORING CITY HALL 1�
001.000.66.518.30.42.00
ALARM MONITORING CITY HALL 1�
001.000.66.518.30.48.00
Total
NORDEL CK BALL VALVE
Nordel Ck Ball Valve for 4" ODSPumr
423.000.76.535.80.48.21
Freight
423.000.76.535.80.48.21
9.8% Sales Tax
423.000.76.535.80.48.21
Total
Page: 23
Packet Pg. 38
vchlist
05/12/2016 10: 30: 06AM
Voucher List
City of Edmonds
4.2.a
Page: 24
Bank code : usbank
Voucher Date Vendor
Invoice PO #
Description/Account
Amoun
219958 5/12/2016 066786 RELIABLE SECURITY SOUND & DATA
22014
INV#22014 - EDMONDS PD
MAXXESS FLEX PROXIMITY CARD!
_
001.000.41.521.10.31.00
215.0( vi
Freight
001.000.41.521.10.31.00
17.0�
9.8% Sales Tax
E
001.000.41.521.10.31.00
22.7z
Total:
254.&
4-
0
219959 5/12/2016 061540 REPUBLIC SERVICES #197
3-0197-0800478
FIRE STATION #20 23009 88TH AVE
@
FIRE STATION #20 23009 88TH AVE
0
001.000.66.518.30.47.00
145.8' m
3-0197-0800897
PUBLIC WORKS OMC 7110 210TH :
Q
PUBLIC WORKS OMC 7110 210TH
001.000.65.518.20.47.00
29.5E M
PUBLIC WORKS OMC 7110 210TH ;
N
111.000.68.542.90.47.00
112.3' m
PUBLIC WORKS OMC 7110 210TH
421.000.74.534.80.47.00
112.3' r
PUBLIC WORKS OMC 7110 210TH :
c
423.000.75.535.80.47.10
112.3' N
PUBLIC WORKS OMC 7110 210TH
511.000.77.548.68.47.00
112.3' E
PUBLIC WORKS OMC 7110 210TH ;
c°
422.000.72.531.90.47.00
112.2� ;
3-0197-0801132
FIRE STATION #16 8429 196TH ST ;
y
FIRE STATION #16 8429 196TH ST ;
E
001.000.66.518.30.47.00
156.7 1 U
3-0197-0829729
CLUBHOUSE 6801 N MEADOWDAL
r
CLUBHOUSE 6801 N MEADOWDAL
Q
001.000.66.518.30.47.00
69.5,
Total:
963.1 i
219960 5/12/2016 071902 ROMMEL, LINDA
5/4 REFUND
5/4/16 REFUND - TRANSFER
5/4/16 REFUND - TRANSFER
001.000.239.200
15.0(
Page: 24
Packet Pg. 39
vchlist
05/12/2016 10: 30: 06AM
Voucher List
City of Edmonds
4.2.a
Page: 25
Bank code :
Voucher
usbank
Date
Vendor
Invoice PO #
Description/Account
Amoun
219960
5/12/2016
071902 071902 ROMMEL, LINDA
(Continued)
Total:
15.0(
219961
5/12/2016
065044 ROTARY CLUB OF EDMONDS
LTAC-160511
TOURISM PROMOTION AWARD FO
vi
Tourism promotion award from Lodgir
120.000.31.575.42.41.40
1,000.0(
Total:
1,000.0(
219962
5/12/2016
069477 ROTARY OFFSET PRESS INC
36114
CRAZE - ADJUSTED FOR SALES Ti
CRAZE - ADJUSTED FOR SALES T�
,-
001.000.64.571.22.49.00
16.4!
Total:
cu
16.4! >
0
L
219963
5/12/2016
067681 SAGE CONTROL ORDNANCE INC
12046
INV#12046 CUST#EE0065 - EDMONCL
Q.
PROPELLING CHG- SMOKELESS
Q
628.000.41.521.23.31.00
525.0( c4
PORTABLE RELOADING DIE KIT
N
628.000.41.521.23.31.00
399.0(
Freight
m
628.000.41.521.23.31.00
45.0( c�
12048
INV#12048 CUST#EE0065 - EDMON
L6
K01 IMPACT BATON -SMOKELESS
628.000.41.521.23.31.00
430.0(
Freight
628.000.41.521.23.31.00
40.0(
Total:
1,439.0(
219964
5/12/2016
067802 SAN DIEGO POLICE EQUIP CO
622593
INV#622593 CUST#1733 - EDMOND
y
FED AMERICAN EAGLE 55 GR
E
t
001.000.41.521.23.31.00
5,131.5( um
9.8% Sales Tax
Q
001.000.41.521.23.31.00
502.8�
Total:
5,634.3!
219965
5/12/2016
072440 SCORDINO, JOE
2
E7FG.MATERIALS REIMBURSEMEN
E7FG.Materials reimbursement thru
001.000.39.554.90.49.00
87.6(
Page: 25
Packet Pg. 40
vchlist
05/12/2016 10: 30: 06AM
Bank code : usbank
Voucher Date Vendor
219965 5/12/2016 072440 072440 SCORDINO, JOE
219966 5/12/2016 074997 SEITEL SYSTEMS, LLC
219967 5/12/2016 071725 SKAGIT GARDENS INC
219968 5/12/2016 036955 SKY NURSERY
219969 5/12/2016 037303 SNO CO FIRE DIST # 1
Voucher List
City of Edmonds
Invoice
(Continued)
36636
36667
52244999
**Z110711I11f
PO # Description/Account
Total:
SHAREPOINT 2013 IMPLEMENTATI1
Sharepoint 2013 Implementation
001.000.31.518.88.41.00
ONSITE COMPUTER SUPPORT
Onsite Computer Support 4/5/16 - 4/2
001.000.31.518.88.41.00
Total
FLOWER PROGRAM: PLANTS
FLOWER PROGRAM: PLANTS
125.000.64.576.80.31.00
9.8% Sales Tax
125.000.64.576.80.31.00
FLOWER PROGRAM: PLANTS
FLOWER PROGRAM: PLANTS
125.000.64.576.80.31.00
9.8% Sales Tax
125.000.64.576.80.31.00
Total
T-0704702 FLOWER PROGRAM: HOLLY
FLOWER PROGRAM: HOLLY
125.000.64.576.80.31.00
9.5% Sales Tax
125.000.64.576.80.31.00
T-0704704 FLOWER PROGRAM: PERENNIALS
FLOWER PROGRAM: PERENNIALS
125.000.64.576.80.31.00
9.5% Sales Tax
125.000.64.576.80.31.00
Total
16-109 Q1-16 EMS BILLING & POSTAGE
Q1-16 Ambulance billings & postage
4.2.a
Page: 26
Amoun
87.6(
0
Y
2,082.5(
E
2,557.5( u
4,640.0( o
0
a
2,401.6E 0
235.3( CO)
N
495.1�
N_
48.5, L6
3,180.61, N
v
E
74.91
r
359.7( Q
34.1 £
476.0:
Page: 26
Packet Pg. 41
vchlist
05/12/2016 10: 30: 06AM
Bank code : usbank
Voucher Date Vendor
219969 5/12/2016 037303 SNO CO FIRE DIST # 1
219971 5/12/2016 037375 SNO CO PUD NO 1
Voucher List
City of Edmonds
4.2.a
Page: 27
Invoice
PO # Description/Account
Amoun
(Continued)
001.000.39.522.70.41.00
12,441.6'
Total:
12,441.6' Y
U
2001-2487-3
TRAFFIC LIGHT 9933 100TH AVE W
w
t
TRAFFIC LIGHT 9933 100TH AVE W
U
111.000.68.542.64.47.00
29.4E .
2002-0255-4
WWTP FLOW METER 2400 HIGHW�
WWTP FLOW METER 2400 HIGHW�
c
423.000.76.535.80.47.62
15.7< -(6-
2002-0291-9
LIFT STATION #8 113 RAILROAD AV
>
0
LIFT STATION #8 113 RAILROAD AV
a
423.000.75.535.80.47.10
47.21 Q
2002-7495-9
TRAFFIC LIGHT 23602 76TH AVE W
TRAFFIC LIGHT 23602 76TH AVE W
N
CO)
111.000.68.542.64.47.00
16.8: 04
2003-2646-0
HUMMINGBIRD PARK 1000 EDMON
m
HUMMINGBIRD PARK 1000 EDMON
001.000.64.576.80.47.00
14.0: r
2004-9315-3
TRAFFIC LIGHT 22000 76TH AVE W
Ln
TRAFFIC LIGHT 22000 76TH AVE W
N
111.000.68.542.64.47.00
27.4 0
2005-9488-5
TRAFFIC LIGHT 22400 76TH AVE W
E
TRAFFIC LIGHT 22400 76TH AVE W
c�
111.000.68.542.64.47.00
15.3 0
2006-5085-1
CITY PARK RESTROOMS
c
CITY PARK RESTROOMS
E
E
001.000.64.576.80.47.00
16.6z u
2006-5164-4
PARK MAINTENANCE SHOP
r
PARK MAINTENANCE SHOP
Q
001.000.64.576.80.47.00
371.6E
2009-1385-3
DECORATIVE LIGHTING 115 2ND X
DECORATIVE LIGHTING 115 2ND X
111.000.68.542.63.47.00
23.3E
2009-4334-8
TRAFFIC LIGHT 23202 EDMONDS V
TRAFFIC LIGHT 23202 EDMONDS V
Page: 27
Packet Pg. 42
vchlist
05/12/2016 10: 30: 06AM
Bank code : usbank
Voucher Date Vendor
219971 5/12/2016 037375 SNO CO PUD NO 1
Voucher List
City of Edmonds
4.2.a
Page: 28
Invoice
PO # Description/Account
Amoun
(Continued)
111.000.68.542.64.47.00
42.0' _
2011-8789-5
TRAFFIC LIGHT 21132 76TH AVE W
vi
TRAFFIC LIGHT 21132 76TH AVE W
111.000.68.542.64.47.00
25.4( t
2011-9222-6
TRAFFIC LIGHT 20408 76TH AVE W
U
E
TRAFFIC LIGHT 20408 76TH AVE W
111.000.68.542.64.47.00
13.4< 6
2015-0127-7
LIFT STATION #14 7905 1/2 211TH F
p
LIFT STATION #14 7905 1/2 211TH F
423.000.75.535.80.47.10
18.7( p
2015-3292-6
LIFT STATION #7 121 W DAYTON S-
a
LIFT STATION #7 121 W DAYTON S-
Q'
Q
423.000.75.535.80.47.10
337.3 1
2015-6343-4
TRAFFIC LIGHT 660 EDMONDS WA
CO)
TRAFFIC LIGHT 660 EDMONDS WA
N
111.000.68.542.64.47.00
22.1, m
2017-0375-8
PEDEST CAUTION LIGHT 23190 10(
PEDEST CAUTION LIGHT 23190 10(
N
r
111.000.68.542.64.47.00
22.7E c
2017-1178-5
STREET LIGHTING (183 LIGHTS @
N
STREET LIGHTING (183 LIGHTS @
cYi
111.000.68.542.63.47.00
810.6( E
2017-9000-3
ALDERWOOD INTERIE 6130 168TH
f°
ALDERWOOD INTERIE 6130 168TH
421.000.74.534.80.47.00
16.5E y
2019-2988-2
WWTP FLOW METER 8421 244TH :
E
WWTP FLOW METER 8421 244TH :
U
423.000.76.535.80.47.62
15.7< r
2020-7719-4
FIRE STATION #20 23009 88TH AVE
Q
FIRE STATION #20 23009 88TH AVE
001.000.66.518.30.47.00
588.5:
2021-9128-4
PEDEST CAUTION LIGHT 7801 212-
PEDEST CAUTION LIGHT 7801 212-
111.000.68.542.63.47.00
15.7<
2022-5063-5
9TH/CASPER LANDSCAPE BED / M
Page: 28
Packet Pg. 43
vchlist
05/12/2016 10: 30: 06AM
Bank code : usbank
Voucher List
City of Edmonds
4.2.a
Page: 29
Voucher Date Vendor Invoice PO # Description/Account Amoun
219971 5/12/2016 037375 SNO CO PUD NO 1 (Continued)
9TH/CASPER LANDSCAPE BED / M
001.000.64.576.80.47.00
14.0: w
2022-8909-6
TRAFFIC LIGHT 22400 HWY 99 / ME
TRAFFIC LIGHT 22400 HWY 99 / ME
t
111.000.68.542.64.47.00
59.0'
2024-9953-9
LIFT STATION #1 105 CASPERS ST
LIFT STATION #1 105 CASPERS ST
423.000.75.535.80.47.10
724.9� o
2025-2918-6
STREET LIGHTING (303 LIGHTS @
STREET LIGHTING (303 LIGHTS @
p
L
111.000.68.542.63.47.00
2,969.8z a
2025-2920-2
STREET LIGHTING (13 LIGHTS @ 4
Q
STREET LIGHTING (13 LIGHTS @ 4
111.000.68.542.63.47.00
N
120.4, N
2025-7615-3
STREET LIGHTING (2029 LIGHTS C
STREET LIGHTING (2029 LIGHTS C
m
111.000.68.542.63.47.00
15,224.7( N
2025-7948-8
STREET LIGHTING (58 LIGHTS @ 2
T
STREET LIGHTING (58 LIGHTS @ 2
c
111.000.68.542.63.47.00
350.0E Y
2025-7952-0
EDMONDS - VARIOUS LOCATIONS
Electric Unmetered Special Continuoi
E
423.000.76.535.80.47.62
9.1 Z
2047-1489-3
STREET LIGHTING (1 LIGHT @ 150'
;
STREET LIGHTING (1 LIGHT @ 150'
y
111.000.68.542.63.47.00
4.8z E
2047-1492-7
STREET LIGHTING (18 LIGHTS @ 2
U
STREET LIGHTING (18 LIGHTS @ 2
r
111.000.68.542.63.47.00
107.6' Q
2047-1493-5
STREET LIGHTING (5 LIGHTS @ 40
STREET LIGHTING (5 LIGHTS @ 40
111.000.68.542.63.47.00
56.7'
2047-1494-3
STREET LIGHTING (2 LIGHTS @ 10
STREET LIGHTING (2 LIGHTS @ 10
111.000.68.542.63.47.00
14.4,
Page: 29
Packet Pg. 44
vchlist
05/12/2016 10: 30: 06AM
Voucher List
City of Edmonds
4.2.a
Page: 30
Bank code :
Voucher
usbank
Date Vendor
Invoice
PO # Description/Account
Amoun
219971
5/12/2016 037375 SNO CO PUD NO 1
(Continued)
2047-1495-0
STREET LIGHTING (26 LIGHTS @ 2
_
STREET LIGHTING (26 LIGHTS @ 2
vi
111.000.68.542.63.47.00
195.6E
2051-8438-5
LIFT STATION #5 432 3RD AVE S / fV
t
LIFT STATION #5 432 3RD AVE S / IV
423.000.75.535.80.47.10
26.8E
2053-0758-0
DECORATIVE & STREET LIGHTING
DECORATIVE & STREET LIGHTING
p
111.000.68.542.64.47.00
154.5E 16-
2205-4758-2
TRAFFIC LIGHT SR104 @ 95TH AVE
L
TRAFFIC LIGHT SR104 @ 95TH AVE
a
111.000.68.542.63.47.00
45.0( Q
2207-9275-8
TRAFFIC LIGHT 22730 HWY 99 - ME
TRAFFIC LIGHT 22730 HWY 99 - ME
CO)
111.000.68.542.64.47.00
N
95.3E Z,
Total:
22,680.11
219972
5/12/2016 063941 SNO CO SHERIFFS OFFICE
2016-3114
INV 2016-3114 EDMONDS PD INMA
N
r
INMATE MEDS - MAR 2016
�n
001.000.39.523.60.31.00
0
1,492.7 1 y
2016-3114
CREDIT FOR INMATE MEDS - MAR
Y
CREDIT FOR INMATE MEDS - MAR
E
001.000.39.523.60.31.00
-2.6( .9
Total:
1,490.1'
c
219973
5/12/2016 006630 SNOHOMISH COUNTY
68296
PARKS MAINT 5005 DUMP FEES
t
PARKS MAINT DUMP FEES
001.000.64.576.80.47.00
728.0( cvv
CITY HALL 2ND FLOOR REMODEL I
r
Q
001.000.66.518.30.31.00
20.0(
Total:
748.0(
219974
5/12/2016 067809 SNOHOMISH COUNTY FINANCE
1000408361
1ST HALF 2016 INTEREST 800 MHZ
1st Half 2016 800 MHZ Billing - Intere
001.000.39.592.21.83.00
9,629.4 ,
Page: 30
Packet Pg. 45
vchlist
05/12/2016 10: 30: 06AM
Bank code : usbank
Voucher Date Vendor
219974 5/12/2016 067809 SNOHOMISH COUNTY FINANCE
Voucher List
City of Edmonds
Invoice
(Continued)
1000408362
219975 5/12/2016 070167 SNOHOMISH COUNTY TREASURER April 2016
219976 5/12/2016 075495 SOFTWARE ONE
219977 5/12/2016 038300 SOUND DISPOSAL CO
US-PSI-481323
PO # Description/Account
1ST HALF 2016 SNO COM INTEREE
1st Half 2016 SnoCom Billing - Intere
001.000.39.592.21.83.00
Total
Crime Victims Court Remittance
Crime Victims Court Remittance
001.000.237.140
Total
MICROSOFT SELECTGO LICENSE
Microsoft Selectgo Government Licer
001.000.67.518.21.49.00
Microsoft Selectgo Government Licer
001.000.31.518.88.49.00
9.8% Sales Tax
001.000.67.518.21.49.00
9.8% Sales Tax
001.000.31.518.88.49.00
Total
103583
CIVIC CENTER 250 5TH AVE N
CIVIC CENTER 250 5TH AVE N
001.000.66.518.30.47.00
103585
FRANCES ANDERSON CENTER 70(
FRANCES ANDERSON CENTER 70(
001.000.66.518.30.47.00
103586
SNO-ISLE LIBRARY 650 MAIN ST
SNO-ISLE LIBRARY 650 MAIN ST
001.000.66.518.30.47.00
103587
PARKS MAINT GARBAGE AND REC
PARKS MAINT GARBAGE AND REC
001.000.64.576.80.47.00
103588
CITY HALL 121 5TH AVE N
CITY HALL 121 5TH AVE N
4.2.a
Page: 31
Amoun
N
2,635.3E
12,264.&
E
559.8' c
559.8'
0
a
a
1,821.6( Q
N
CO)
1,092.9(
178.5,
N_
107.1' Lh
3,200.1$ N
E
550.6E
c
m
674.4 0 t
U
M
r
Q
555.2'
670.2(
Page: 31
Packet Pg. 46
vchlist
05/12/2016 10: 30: 06AM
Bank code : usbank
Voucher Date Vendor
219977 5/12/2016 038300 SOUND DISPOSAL CO
219978 5/12/2016 027269 THE PART WORKS INC
219979 5/12/2016 038315 THYSSENKRUPP ELEVATOR
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
001.000.66.518.30.47.00
105432
YOST PARK NORTH CLEANUP
YOST PARK NORTH CLEANUP
001.000.64.576.80.47.00
Total:
426058
BABY CHANGE TABLE
BABY CHANGE TABLE
001.000.64.576.80.31.00
9.8% Sales Tax
001.000.64.576.80.31.00
Total:
US53294
ELEVATOR MAINTENANCE SNO-ISI
ELEVATOR MAINTENANCE SNO-ISI
001.000.66.518.30.48.00
9.8% Sales Tax
001.000.66.518.30.48.00
US53301
ELEVATOR MAINTENANCE F. ANDE
ELEVATOR MAINTENANCE FRANC[
001.000.66.518.30.48.00
9.8% Sales Tax
001.000.66.518.30.48.00
US53869
ELEVATOR MAINTENANCE CIVIC C
ELEVATOR MAINTENANCE CIVIC C
001.000.66.518.30.48.00
9.8% Sales Tax
001.000.66.518.30.48.00
US54073
ELEVATOR MAINTENANCE SENIOR
ELEVATOR MAINTENANCE SENIOR
001.000.66.518.30.48.00
9.8% Sales Tax
001.000.66.518.30.48.00
Total
4.2.a
Page: 32
Page: 32
Packet Pg. 47
vchlist
05/12/2016 10: 30: 06AM
Voucher List
City of Edmonds
4.2.a
Page: 33
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
Amoun
219980
5/12/2016
070744 TIGER OAK MEDIA
2016-159037
BUSINESS RECRUITMENT AD SEA
Business recruitment ad in Seattle
001.000.61.558.70.41.40
1,200.0(
Total:
Y
1,200.0( u
t
219981
5/12/2016
041960 TOWN & COUNTRY FENCE INC
52891
CEMETERY FENCE
CEMETERYFENCE
E
130.000.64.536.50.31.00
2
445.0( U
9.8% Sales Tax
c
130.000.64.536.50.31.00
43.6: -cu-
52926
OFF LEACH PARK FAUCET GATE
0
OFF LEACH PARK FAUCET GATE
a
001.000.64.576.80.31.00
1,221.0( Q
9.8% Sales Tax
001.000.64.576.80.31.00
119.6( M
Total :
04
1,829.21
219982
5/12/2016
075634 TRAINER'S TOOLCHEST LLC
D10532
2016 HARASSMENT & DIVERSITY T
2016 Harassment & diversity training
N
r
001.000.22.518.10.41.00
545.0( Lh
Total:
545.0( (D
219983
5/12/2016
062693 US BANK
0781
SNOHOMISH CO. CITIES MEETING)
E
Snohomish County Cities Meeting/Dir
001.000.11.511.60.43.00
70.0(
5179
REVU, PROJECTOR, TRAVEL, MON
BulkRegister.com - Domain Name
m
t
001.000.31.518.88.49.00
14.7E
Bluebeam Software - Bluebeam Revu
001.000.62.524.10.48.00
r
903.0( Q
Rapport - FSP065-10AABAAC Switcl
001.000.31.518.88.31.00
55.8(
B&H Photo - PowerLite Home Cinem;
001.000.31.518.88.35.00
708.7(
BulkRegister.com - Domain Name
001.000.31.518.88.49.00
13.9E
Page: 33
Packet Pg. 48
vchlist
05/12/2016 10: 30: 06AM
Voucher List
City of Edmonds
4.2.a
Page: 34
Bank code : usbank
Voucher Date Vendor
Invoice
PO # Description/Account
Amoun
219983 5/12/2016 062693 US BANK
(Continued)
Newegg.com - Cisco SLM2008PT-NA
_
001.000.31.518.88.35.00
368.8E vi
BulkRegister.com - Domain Name
001.000.31.518.88.49.00
13.9E
Coast Wenatchee Center Hotel - Lodi
E
001.000.31.518.88.43.00
323.7E
Newegg.com - ASUS VE228H 21.5" f
001.000.67.518.21.35.00
109.9� o
BulkRegister.com - Domain Name
001.000.31.518.88.49.00
57.4( o
Amazon.com - Shure X2U XLR-to-US
a
001.000.23.512.50.35.10
108.7( Q
5593
REC. FEES, SIGNAL LIGHT, WMCA
N
SHORT PLAT MAP 4/6/2016
M
N
001.000.25.514.30.49.00
235.5(
WASHINGTON MUNICIPAL CLERKS
m
001.000.25.514.30.49.00
75.0( N
PLAT - 4/21 /2016
T;
001.000.25.514.30.49.00
162.5( o
SNOHOMISH COUNTY RECORDINC
N
421.000.74.534.80.49.00
570.5(
SNOHOMISH COUNTY RECORDINC
E
423.000.75.535.80.49.00
570.5(
LIMITIMER PRO-2000 BLUETOOTH
016.000.66.594.19.64.00
c
1,127.0(
8296
LODGING AT WPTA CONFERENCE
E
E
Campbells Lodge - Lodging for S Jan
U
001.000.31.514.20.43.00
262.4z r
Q
Total :
5,752.21
219984 5/12/2016 067917 WALLY'S TOWING INC
55634
INV#55634 - EDMONDS PD
TOW 2003 CHEV #ANU7534
001.000.41.521.22.41.00
166.0(
9.8% Sales Tax
Page: 34
Packet Pg. 49
vchlist
05/12/2016 10: 30: 06AM
Voucher List
City of Edmonds
4.2.a
Page: 35
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
Amoun
219984
5/12/2016
067917 WALLY'S TOWING INC
(Continued)
001.000.41.521.22.41.00
16.2 1
55684
INV#55684 - EDMONDS PD
TOW 2003 HONDA #BJM8311
001.000.41.521.22.41.00
166.0(
9.8% Sales Tax
001.000.41.521.22.41.00
16.21
Total:
364.51
219985
5/12/2016
067086 WASHINGTON CRANE AND HOIST CO
0028820-IN
WWTP - ANNUAL INSPECTION W/F
inspection & maintenance.-
423.000.76.535.80.48.21
855.0(
9.8% Sales Tax
423.000.76.535.80.48.21
81.2:
0028964-IN
ADDITIONAL SALES TAX NEEDED F
Addil sales tax chg as old sales tax
423.000.76.535.80.48.21
2.5(
Total:
938.7$
219986
5/12/2016
065035 WASHINGTON STATE PATROL
116007796
INV#116007796 EDM301 - EDMOND:
BACKGROUND CHECKS APRIL 201
001.000.237.100
295.0(
Total:
295.0(
219987
5/12/2016
047960 WEAN, GREG
32
LEOFF 1 REIMBURSEMENT
LEOFF 1 Reimbursement
009.000.39.517.20.23.00
1,515.3.
Total:
1,515.3,
219988
5/12/2016
048100 WEINZ, JACK D
33
LEOFF 1 REIMBURSEMENT
LEOFF 1 Reimbursement
617.000.51.517.20.23.00
223.8�
Total:
223.8$
219989
5/12/2016
073552 WELCO SALES LLC
6963
BUSINESS CARDS COUNCIL, HR, E
CITY COUNCIL BUSINESS CARDS -
001.000.11.511.60.31.00
98.7:
Page: 35
Packet Pg. 50
vchlist
05/12/2016 10: 30: 06AM
Voucher List
City of Edmonds
4.2.a
Page: 36
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amoun
219989
5/12/2016
073552 WELCO SALES LLC
(Continued)
HUMAN RESOURSES BUSINESS C,
001.000.22.518.10.49.00
53.8,
DEVELOPMENT SERVICES BUSINE
001.000.62.558.60.41.40
22.4E
9.5% Sales Tax
001.000.11.511.60.31.00
9.3£
9.5% Sales Tax
001.000.22.518.10.49.00
5.1'
9.5% Sales Tax
001.000.62.558.60.41.40
2.1 z
Total:
191.6:
219990
5/12/2016
075633 WESTERN WA CHAPTER IPMA-HR
05-10-16
5/18/16 IMPA HR WORKSHOP - YVC
5/18/16 IMPA HR Workshop - Yvonne
001.000.22.518.10.49.00
50.0(
Total:
50.0(
219991
5/12/2016
075633 WESTERN WA CHAPTER IPMA-HR
2016 Membership
MEMBERSHIP - 2016 Y CHAN
Membership - 2016
001.000.22.518.10.49.00
50.0(
Total:
50.0(
219992
5/12/2016
049902 WHITMAN, TIMOTHY
31
LEOFF 1 REIMBURSEMENT
LEOFF 1 Reimbursement
009.000.39.517.20.23.00
800.0(
Total:
800.0(
219993
5/12/2016
073018 WINFIELD SOLUTIONS LLC
000060729067
PM: ROUNDUP
PM: ROUNDUP PROMAX
001.000.64.576.80.31.00
99.5(
000060797478
PM: ROUNDUP
PM: ROUNDUP PROMAX-TO REVEF
001.000.64.576.80.31.00
-99.5(
000060797579
PM: ROUNDUP PROMAX
PM: ROUNDUP PROMAX
Page: 36
Packet Pg. 51
vchlist
05/12/2016 10: 30: 06AM
Bank code : usbank
Voucher Date Vendor
219993 5/12/2016 073018 WINFIELD SOLUTIONS LLC
219994 5/12/2016 045565 WSPCA
219995 5/12/2016 075122 YAKIMA CO DEPT OF CORR
112 Vouchers for bank code : usbank
112 Vouchers in this report
Voucher List
City of Edmonds
4.2.a
Page: 37
Invoice PO #
Description/Account
Amoun
(Continued)
001.000.64.576.80.31.00
91.5' _
9.8% Sales Tax
vi
001.000.64.576.80.31.00
8.9 - he
Total:
100.41
ROBINSON 2016
2016 WSPCA DUES - ROBINSON, E
E
2016 WSPCA DUES - ROBINSON
001.000.41.521.26.49.00
50.0( o
Total:
50.0(
MAY 4, 2016
INMATE HOUSING - EDMONDS PD
a
INMATE HOUSING - APR 2016
Q-
Q
001.000.39.523.60.51.00
1,861.5(
Total:
1,861.5( CO)
N
Bank total :
613,705.4,
m
Total vouchers :
613,705.41 N
r
O
N
Y
V
E
V
a+
C
d
E
L
V
R
r
Page: 37
Packet Pg. 52
r
Q
4.2.b
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Funding
Protect Title
Number
Number
STM
12th Ave & Sierra Stormwater System Improvements
c484
E5FE
STR
15th St. SW Walkway (Edmonds Way to 8th Ave)
c424
E3DC
SWR
2013 Sewerline Replacement Project
c398
E3GA
STR
2014 Chip Seals
c451
E4CB
STM
2014 Drainage Improvements
c433
E4FA
STM
2014 Lake Ballinger Associated Projects
c436
E4FD
ui
STR
2014 Overlay Program
c438
E4CA
t
WTR
2014 Waterline Overlays
c452
E4CC
U
E
STM
2014 Willow Creek Daylighting/Edmonds Marsh Restoration
c435
E4FC
STM
2015 Citywide Drainage Improvements/Rehab Projects
c466
E5FA
o
STR
2015 Overlay Program
c463
E5CA
0
SWR
2015 Sewerline Overlays
i007
E5CC
0.
a
SWR
2015 Sewerline Replacement Project
c441
E4GA
Q
STR
2015 Traffic Calming
c471
E5AB
N
WTR
2015 Waterline Overlays
c475
E5CB
WTR
2015 Waterline Replacement Program
c440
E4J13
N
STR
2016 Overlay Program
i008
E6CA
6
0
SWR
2016 Sewerline Overlays
i010
E6CC
L
WTR
2016 Water Comp Plan Update
c460
E4JC
a�
WTR
2016 Waterline Overlays
i009
E6CB
Z_
SWR
2016-17 Sanitary Sewer Replacement Projects
c469
E5GA
°
a
WTR
2016-17 Waterline Replacement Projects
c468
E5JA
STR
220th Street Overlay Project
c462
E4CD
D,
STM
224th & 98th Drainage Improvements
c486
E6FB
a�
0
WTR
224th Waterline Relocation (2013)
c418
E3JB
a
a�
L
STR
228th St. SW Corridor Improvements
i005
E7AC
LL
STR
236th St. SW Walkway (Edmonds Way to Madrona School)
c425
E3DD
r
E
STR
238th St. SW Walkway (100th Ave to 104th Ave)
c423
E3DB
c�
STR
238th St. SW Walkway (Edmonds Way to Hwy 99)
c485
E6DA
Q
STM
3rd Ave Rain Gardens
i012
E6FC
STR
76th Ave W at 212th St SW Intersection Improvements
c368
E1 CA
STR
9th Avenue Improvement Project
c392
E2AB
FAC
A/V Upgrades - Council Chambers
c476
E5LA
STR
ADA Curb Ramp Upgrades along 3rd Ave S
c426
E3DE
STR
Bikelink Project
c474
E5DA
PRK
City Spray Park
c417
E4MA
SWR
Citywide CIPP Sewer Rehab Phase I
c456
E4GB
WTR
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
c482
E5J13
Revised 5/12/2016
Packet Pg. 53
4.2.b
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Funding
Protect Title
Number
Number
STM
Dayton Street & SR104 Storm Drainage Alternatives
c374
ElFM
PM
Dayton Street Plaza
c276
E7MA
STM
Dayton Street Storm Improvements (6th Ave - 8th Ave)
c472
E5FC
STM
Dayton Street Stormwater Pump Station
c455
E4FE
FAC
Edmonds Fishing Pier Rehab
c443
E4MB
STM
Edmonds Marsh Feasibility Study
c380
E2FC
ui
General
Edmonds Waterfront Access Analysis
c478
E5DB
t
FAC
ESCO III Project
c419
E3LB
U
E
WTR
Five Corners Reservoir Re -coating
c473
E5KA
STR
Five Corners Roundabout (212th Street SW @ 84th Avenue W)
c342
E1AA
o
PM
Fourth Avenue Cultural Corridor
c282
E8MA
0
0
STR
Hwy 99 Enhancements (Phase III)
c405
E2AD
Q.
a
SWR
Lake Ballinger Trunk Sewer Study
s011
E5GB
Q
STM
LID Retrofits Perrinville Creek Basin
c434
E4FB
M
N
SWR
Lift Station #1 Basin & Flow Study
c461
E4GC
to
STM
North Talbot Road Drainage Improvements
c378
E2FA
N
STM
Northstream Culvert Repair Under Puget Drive
iol 1
E6FA
0
STM
Northstream Pipe Abandonment on Puget Drive
c410
E3FE
L
STM
NPDES (Students Saving Salmon)
m013
E7FG
a�
STM
Perrinville Creek Culvert Replacement
c376
E1 FN
Z_
STM
Perrinville Creek Stormwater Flow Reduction Retrofit Study
c408
E3FC
°
a
FAC
Public Safety Controls System Upgrades
c444
E4LA
STM
Seaview Park Infiltration Facility
c479
E5FD
D,
WWTP
Sewer Outfall Groundwater Monitoring
c446
E4HA
0
STR
SR104 Corridor Transportation Study
c427
E3AB
a
a�
L
STR
SR104/City Park Mid -Block Crossing
c454
E4DB
u_
STR
SR99 Safety Improvements (224th to 216th)
s014
E6AA
r
E
UTILITIES
Standard Details Updates
solo
E5NA
c�
STM
Storm Drainage Improvements - 88th & 194th
c429
E3FG
Q
STR
Sunset Walkway Improvements
c354
E1 DA
STM
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
c379
E2FB
STM
SW Edmonds-1 05th/l 06th Ave W Storm Improvements
c430
E3FH
STR
Trackside Warning System
c470
E5AA
STR
Train Trench - Concept
c453
E4DA
STR
Transportation Plan Update
c391
E2AA
STM
Update Stormwater Management Code & Associated Projects
c467
E5FB
UTILITIES
Utility Rate Update
s013
E6JA
STM
Video Assessment of Stormwater Lines
c459
E4FF
Revised 5/12/2016
Packet Pg. 54
4.2.b
PROJECT NUMBERS (By Project Title)
Project Engineering
Accounting Protect
Funding Protect Title Number Number
WWTP WWTP Outfall Pipe Modifications c481 E5HA
Revised 5/12/2016 Packet Pg. 55
4.2.b
PROJECT NUMBERS (By Engineering Number)
Engineering
Project
Project
Accounting
Funding
Number
Number
Project Title
E1AA *
c34"
Five Corners Roundabout (212th Street SW @ 84th Avenue W)
STIR
ElCA
c368
76th Ave W at 212th St SW Intersection Improvements
c354
Sunset Walkway Improvement
STM
E1 FM
c374
Dayton Street & SR104 Storm Drainage Alternatives
c376
Perrinville Creek Culvert Replacement
STIR
E2AA
c391
Transportation Plan Update
c392
9th Avenue Improvement Project
STIR
E2AD
c405
Hwy 99 Enhancements (Phase III)
c378
North Talbot Road Drainage Improvement
STM
E2FB
c379
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
Edmonds Marsh Feasibility Study
STIR
E3AB
c427
SR104 Corridor Transportation Study
c423 W38th
St. SW Walkway (100th Ave to 104th Ave)
STIR
E3DC
c424
15th St. SW Walkway (Edmonds Way to 8th Ave)
STIR
E3DD
c425
236th St. SW Walkway (Edmonds Way to Madrona School
STIR
E3DE
c426
ADA Curb Ramp Upgrades along 3rd Ave S
STM
E3FC
c408
Perrinville Creek Stormwater Flow Reduction Retrofit Study
STM
E3FE
c410
Northstream Pipe Abandonment on Puget Drive
STM
E3FG
c429
Storm Drainage Improvements - 88th & 194th
STM
E3FH
c430
SW Edmonds-105th/106th Ave W Storm Improvements
SWR
Am
2013 Sewerline Replacement Project
WTR
E3J13
c418
224th Waterline Relocation (2013)
FAC
STIR
E4CA
c438
2014 Overlay Program
2014 Chip Seals
WTR
E4CC
c452
2014 Waterline Overlays
220th Street Overlay Project
STIR
E4DA
c453
Train Trench - Concept
c454
SR104/City Park Mid -Block Crossing
STM
E4FA
c433
2014 Drainage Improvements
LID Retrofits Perrinville Creek Basild
STM
E4FC
c435
2014 Willow Creek Daylighting/Edmonds Marsh Restoration
c436
2014 Lake Ballinger Associated Projects
STM
E4FE
c455
Dayton Street Stormwater Pump Station
E4FF
c459
Video Assessment of Stormwater Lines
SWR
E4GA
c441
2015 Sewerline Replacement Project
E4GB
c456
Citywide CIPP Sewer Rehab Phase I
SWR
E4GC
c461
Lift Station #1 Basin & Flow Study
Revised 5/12/2016 Packet Pg. 56
PROJECT NUMBERS (By Engineering Number)
4.2.b
Engineering
Project
Project
Accounting
Funding
Number
Number
Project Title
-
E4HA
rddF
Sewer Outfall Groundwater Monitoring
WTR
E4JB
c440
2015 Waterline Replacement Program
2016 Water Comp Plan Updat
FAC
E4LA
c444
Public Safety Controls System Upgrades
City Spray Park EFW
FAC
E4MB
c443
Edmonds Fishing Pier Rehab
Trackside Warning System
STIR
E5AB
c471
2015 Traffic Calming
2015 Overlay Progra
WTR
E5CB
c475
2015 Waterline Overlays
2015 Sewerline Overlays
STIR
E5DA
0474
Bikelink Project
Waterfront Access Analysis
STM
E5FA
c466
2015 Citywide Drainage Improvements/Rehab Projects
STM
E5FB
c467
Update Stormwater Management Code & Associated Projects
STM
E5FC
c472
Dayton Street Storm Improvements (6th Ave - 8th Ave)
STM
E5FD
c479
Seaview Park Infiltration Facility
STM
E5FE
c484
12th Ave & Sierra Stormwater System Improvements
SWR
E5GA
c469
2016-17 Sanitary Sewer Replacement Prod
SWR
E5GB
s011
Lake Ballinger Trunk Sewer Study
�P Outfall Pipe Modificatio
WTR
E5JA
c468
2016-17 Waterline Replacement Proiects
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
WTR E51KA c473 Five Corners Reservoir Re -coating
EV Upgrades - Council Cham
UTILITIES E5NA solo Standard Details Updates
2016 Overlay Program i
WTR E6CB i009 2016 Waterline Overlays
2016 Sewerline Overlays
STIR E6DA c485 238th St. SW Walkway (Edmonds Way to
E6FA Northstream Culvert Repair Under Puget Drive
STM E6FB c486 224th & 98th Drainage Improvements
UTILITIES E6JA s013
STIR E7AC i005
m013
PM E7MA c276
8MA c282
3rd Ave Rain Gardens
Utility Rate Update
SR99 Safety Improvements (224th to 216th)
228th St. SW Corridor Improvements
NPDES (Students Saving Salmon)
Dayton Street Plaza
Fourth Avenue Cultural Corridor
Revised 5/12/2016
Packet Pg. 57
4.2.b
PROJECT NUMBERS (By New Project Accounting Number)
Engineering
Project
Project
Accounting
Funding
Number
Number
Project Title
PM
E7MA
c276
Dayton Street Plaza
PM
E8MA
c282
Fourth Avenue Cultural Corridor
STR
E1AA
c342
Five Corners Roundabout (212th Street SW @ 84th Avenue W)
STR
E1 DA
c354
Sunset Walkway Improvements
STR
E1 CA
c368
76th Ave W at 212th St SW Intersection Improvements
STM
E1 FM
c374
Dayton Street & SR104 Storm Drainage Alternatives
STM
E1 FN
c376
Perrinville Creek Culvert Replacement
STM
E2FA
c378
North Talbot Road Drainage Improvements
STM
E2FB
c379
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
STM
E2FC
c380
Edmonds Marsh Feasibility Study
STR
E2AA
c391
Transportation Plan Update
STR
E2AB
c392
9th Avenue Improvement Project
SWR
E3GA
c398
2013 Sewerline Replacement Project
STR
E2AD
c405
Hwy 99 Enhancements (Phase III)
STM
E3FC
c408
Perrinville Creek Stormwater Flow Reduction Retrofit Study
STM
EYE
c410
Northstream Pipe Abandonment on Puget Drive
PRK
E4MA
c417
City Spray Park
WTR
E3JB
c418
224th Waterline Relocation (2013)
FAC
E3LB
c419
ESCO III Project
STR
E3DB
c423
238th St. SW Walkway (100th Ave to 104th Ave)
STR
E3DC
c424
15th St. SW Walkway (Edmonds Way to 8th Ave)
STR
E3DD
c425
236th St. SW Walkway (Edmonds Way to Madrona School)
STR
E3DE
c426
ADA Curb Ramp Upgrades along 3rd Ave S
STR
E3AB
c427
SR104 Corridor Transportation Study
STM
E3FG
c429
Storm Drainage Improvements - 88th & 194th
STM
E3FH
c430
SW Edmonds-1 05th/1 06th Ave W Storm Improvements
STM
E41FA
c433
2014 Drainage Improvements
STM
E4FB
c434
LID Retrofits Perrinville Creek Basin
STM
E4FC
c435
2014 Willow Creek Daylighting/Edmonds Marsh Restoration
STM
E4FD
c436
2014 Lake Ballinger Associated Projects
STR
E4CA
c438
2014 Overlay Program
WTR
E4,113
c440
2015 Waterline Replacement Program
SWR
E4GA
c441
2015 Sewerline Replacement Project
FAC
E4MB
c443
Edmonds Fishing Pier Rehab
FAC
E41-A
c444
Public Safety Controls System Upgrades
WWTP
E4HA
c446
Sewer Outfall Groundwater Monitoring
STR
E4CB
c451
2014 Chip Seals
WTR
E4CC
c452
2014 Waterline Overlays
ui
U
m
t
v
E
2
U
0
0
L
Q
a
a
N
M
N
Z.
Revised 5/12/2016 Packet Pg. 58
4.2.b
PROJECT NUMBERS (By New Project Accounting Number)
Engineering
Project
Project
Accounting
Funding
Number
Number
Project Title
STIR
E4DA
c453
Train Trench - Concept
STIR
E4DB
c454
SR104/City Park Mid -Block Crossing
STM
E41FE
c455
Dayton Street Stormwater Pump Station
SWR
E4GB
c456
Citywide CIPP Sewer Rehab Phase I
STM
E4FF
c459
Video Assessment of Stormwater Lines
WTR
E4JC
c460
2016 Water Comp Plan Update
SWR
E4GC
c461
Lift Station #1 Basin & Flow Study
ui
U
am
STIR
E4CD
c462
220th Street Overlay Project
STIR
E5CA
c463
2015 Overlay Program
E
2
STM
E5FA
c466
2015 Citywide Drainage Improvements/Rehab Projects
STM
E5FB
c467
Update Stormwater Management Code & Associated Projects
WTR
E5JA
c468
2016-17 Waterline Replacement Projects
o
L
SWR
E5GA
c469
2016-17 Sanitary Sewer Replacement Projects
C
STIR
E5AA
c470
Trackside Warning System
N
STIRE5AB
c471
2015 Traffic Calming
N
STM
E5FC
c472
Dayton Street Storm Improvements (6th Ave - 8th Ave)
Z.
WTR
E5KA
c473
Five Corners Reservoir Re -coating
N
STIR
E5DA
c474
Bikelink Project
0
WTR
E5CB
c475
2015 Waterline Overlays
L
a�
FAC
E5LA
c476
AN Upgrades - Council Chambers
E
General
E5DB
c478
Edmonds Waterfront Access Analysis
3
Z
STM
E5FD
c479
Seaview Park Infiltration Facility
d
WWTP
E5HA
c481
WWTP Outfall Pipe Modifications
WTR
E5JB
c482
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
2,
STM
E51FE
c484
12th Ave & Sierra Stormwater System Improvements
STIR
E6DA
c485
238th St. SW Walkway (Edmonds Way to Hwy 99)
a
a�
STM
E6FB
c486
224th & 98th Drainage Improvements
Li
STIR
E7AC
i005
228th St. SW Corridor Improvements
SWR
E5CC
i007
2015 Sewerline Overlays
E
t
STIR
E6CA
i008
2016 Overlay Program
Q
WTR
E6CB
i009
2016 Waterline Overlays
SWR
E6CC
i010
2016 Sewerline Overlays
STM
E61FA
iol 1
Northstream Culvert Repair Under Puget Drive
STM
E6FC
i012
3rd Ave Rain Gardens
STM
E7FG
m013
NPDES (Students Saving Salmon)
UTILITIES
E5NA
solo
Standard Details Updates
SWR
E5GB
sol l
Lake Ballinger Trunk Sewer Study
UTILITIES
E6JA
s013
Utility Rate Update
STIR
E6AA
s014
SR99 Safety Improvements (224th to 216th)
Revised 5/12/2016 Packet Pg. 59
4.2.b
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Funding
Project Title
Number
Number
FAC
AN Upgrades - Council Chambers
c476
E5LA
FAC
Edmonds Fishing Pier Rehab
c443
E4MB
FAC
ESCO III Project
c419
E3LB
FAC
Public Safety Controls System Upgrades
c444
E41-A
General
Edmonds Waterfront Access Analysis
c478
E5DB
PM
Dayton Street Plaza
c276
E7MA
PM
Fourth Avenue Cultural Corridor
c282
E8MA
PRK
City Spray Park
c417
E4MA
STM
12th Ave & Sierra Stormwater System Improvements
c484
E5FE
STM
2014 Drainage Improvements
c433
E41FA
STM
2014 Lake Ballinger Associated Projects
c436
E4FD
STM
2014 Willow Creek Daylighting/Edmonds Marsh Restoration
c435
E4FC
STM
2015 Citywide Drainage Improvements/Rehab Projects
c466
E51FA
STM
224th & 98th Drainage Improvements
c486
E6FB
STM
3rd Ave Rain Gardens
i012
E6FC
STM
Dayton Street & SR104 Storm Drainage Alternatives
c374
ElFM
STM
Dayton Street Storm Improvements (6th Ave - 8th Ave)
c472
E5FC
STM
Dayton Street Stormwater Pump Station
c455
E41FE
STM
Edmonds Marsh Feasibility Study
c380
E2FC
STM
LID Retrofits Perrinville Creek Basin
c434
E4FB
STM
North Talbot Road Drainage Improvements
c378
E21FA
STM
Northstream Culvert Repair Under Puget Drive
i011
E61FA
STM
Northstream Pipe Abandonment on Puget Drive
c410
E31FE
STM
NPDES (Students Saving Salmon)
m013
E7FG
STM
Perrinville Creek Culvert Replacement
c376
E1 FN
STM
Perrinville Creek Stormwater Flow Reduction Retrofit Study
c408
E3FC
STM
Seaview Park Infiltration Facility
c479
E5FD
STM
Storm Drainage Improvements - 88th & 194th
c429
E3FG
STM
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
c379
E2FB
STM
SW Edmonds-105th/106th Ave W Storm Improvements
c430
E3FH
STM
Update Stormwater Management Code & Associated Projects
c467
E5FB
STM
Video Assessment of Stormwater Lines
c459
E4FF
STIR
15th St. SW Walkway (Edmonds Way to 8th Ave)
c424
E3DC
STIR
2014 Chip Seals
c451
E4CB
STIR
2014 Overlay Program
c438
E4CA
STIR
2015 Overlay Program
c463
E5CA
STIR
2015 Traffic Calming
c471
E5AB
STIR
2016 Overlay Program
i008
E6CA
ui
U
m
t
v
E
2
U
0
0
L
Q
a
a
N
M
N
Z.
Revised 5/12/2016 Packet Pg. 60
4.2.b
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Funding
Project Title
Number
Number
STR
220th Street Overlay Project
c462
E4CD
STR
228th St. SW Corridor Improvements
i0o5
E7AC
STR
236th St. SW Walkway (Edmonds Way to Madrona School)
c425
E3DD
STR
238th St. SW Walkway (100th Ave to 104th Ave)
c423
E3DB
STR
238th St. SW Walkway (Edmonds Way to Hwy 99)
c485
E6DA
STR
76th Ave W at 212th St SW Intersection Improvements
c368
ElCA
STR
9th Avenue Improvement Project
c392
E2AB
STR
ADA Curb Ramp Upgrades along 3rd Ave S
c426
E3DE
STR
Bikelink Project
c474
E5DA
STR
Five Corners Roundabout (212th Street SW @ 84th Avenue W)
c342
E1AA
STR
Hwy 99 Enhancements (Phase III)
c405
E2AD
STR
SR104 Corridor Transportation Study
c427
E3AB
STR
SR104/City Park Mid -Block Crossing
c454
E4DB
STR
SR99 Safety Improvements (224th to 216th)
s014
E6AA
STR
Sunset Walkway Improvements
c354
E1DA
STR
Trackside Warning System
c470
E5AA
STR
Train Trench - Concept
c453
E4DA
STR
Transportation Plan Update
c391
E2AA
SWR
2013 Sewerline Replacement Project
c398
E3GA
SWR
2015 Sewerline Overlays
i007
E5CC
SWR
2015 Sewerline Replacement Project
c441
E4GA
SWR
2016 Sewerline Overlays
i010
E6CC
SWR
2016-17 Sanitary Sewer Replacement Projects
c469
E5GA
SWR
Citywide CIPP Sewer Rehab Phase I
c456
E4GB
SWR
Lake Ballinger Trunk Sewer Study
sol l
E5GB
SWR
Lift Station #1 Basin & Flow Study
c461
E4GC
UTILITIES
Standard Details Updates
solo
E5NA
UTILITIES
Utility Rate Update
s013
E6JA
WTR
2014 Waterline Overlays
c452
E4CC
WTR
2015 Waterline Overlays
c475
E5CB
WTR
2015 Waterline Replacement Program
c440
E4JB
WTR
2016 Water Comp Plan Update
c460
E4JC
WTR
2016 Waterline Overlays
i009
E6CB
WTR
2016-17 Waterline Replacement Projects
c468
E5JA
WTR
224th Waterline Relocation (2013)
c418
E3JB
WTR
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
c482
E5J13
WTR
Five Corners Reservoir Re -coating
c473
E5KA
WWTP
Sewer Outfall Groundwater Monitoring
c446
E4HA
WWTP
WWTP Outfall Pipe Modifications
c481
E5HA
ui
U
m
t
v
E
2
U
0
0
L
Q
a
a
N
M
N
Z.
Revised 5/12/2016 Packet Pg. 61
4.3
City Council Agenda Item
Meeting Date: 05/17/2016
Acknowledge receipt of a Claim for Damages from Kuo Sun ($2,847.78).
Staff Lead: Linda Hynd
Department: City Clerk's Office
Preparer: Linda Hynd
Background/History
N/A
Staff Recommendation
Acknowledge receipt of the Claim for Damages by minute entry.
Narrative
Kuo Sun
P.O. Box 21169
Roanoke, VA 24018
($2,747.78)
Attachments:
Kuo Sun Claim A
Packet Pg. 62
4.3.a
CITY OF EDMONDS
CLAIM FOR DAMAGES FORM
Date Claim Farm
Rgcefved by C' y
[PAaase take note that l��� (' 0 f\U 0,50 n , who currently resides at
�l rrrt Z t �d p mailing address P D& 1C .Z 11('�!q Rt Gl h C r
home phone 410125wy work phone # toQ 1 end who resided 2t Koo,
`rih , A C ee V _ at the time of the occurrence and whose date of birth is _'� is claiming damages
against in the sum of $ � 4� arising out of the following circumstances listed below.
k .1
DATE OF OCCURRENCE: 3 -1' `5 `+ (''] `\ ') tQ'�� TIME: ,3, 0 S gm
)�
LOCATION OF OCCURRENCE: t t Glint u?Gt t► 9{ .
DESCRIPTION:
1.. Describe the conduct and circumstance that
4
ht about the injury or damage.
the iruury or damage.
+rim ■ ! ■ i r� . �� %.�
(attach an extra sheet for additional information, if needed)
2. Provide a list of witnesses, if applicable to the occurrence including n
�] ames, addresses, and phone numbers.
--
3. Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair
4. Have you submitted a claim for damages to your insurance company? Yes No
If so, please provide the name of the insurance company:
and the policy #: P -(au �� - �t�-�2
Q * * ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY
License Plate # O '5 } j Driver License # 1 1
Type Auto: - C7 �v Z �L L_
k dl
m
(year) (ma e) k
e )
DRIVER: mom• l.s.i 1'1Q i' OWNER: k.3 t), u n
Address: Address:
1
Phone#:
Phone#:
Passengers:
Name: Name:
Address: Address:
Form Revised 07/16/09
Page 1 of 2
Q
Packet Pg. 63
4.3.a
* NOTE: THIS FORM MUST BE SIGNED AND NOTARIZED * *
being first duly sworn, depose and say that I am the claimant for the above
described; that I have read th above claim, know the contents thereof and believe the same to be tru
x •�(262,�k� /
x - 2, 0 .Z3
Signature of Claimant(s)
State of Vejfffhgtbn� '
County of G^il�t"1
I certify that I know or have satisfactory evidence thatis the person who appeared before me, and said
person acknowledged that (he/she) signed this instrument and acknowlWMq�it to be (his/her) free and voluntary act for the uses and
purposes mentioned in the instrument. +'"'14 Y1ERINA'010
ted:A -L lyOiARY
;' PIJBLIG '••='G
co
REG # 7565729 • K
Sig . ature = ; MY cot'r%o1i5510h! Q
c EXPIRES
Title ���•.•
My appointment expires: ���� 1a '.�. EALT! l t] F,% °
Please present the completed claim form to
Form Revised 07/16/09
City Clerk's Office
City of Edmonds
121 51h Avenue North
Edmonds, WA, 98020
8:00 a.m. to 4:30 p.m.
Page 2of2
3
Packet Pg. 64
4.3.a
Report Date: 05/04/2016
Payment Ledger
Policy Holder:
KUO W AND MEI FANG SUN
Total Amount Paid
$2,347.78
Participant:
KUO SUN
Medical Deductible:
$0.00
Date of Loss:
03/15/2016
Co -payment Amount
$0.00
Claim Number:
0406203959
Payment/Credit
Date
Payee/Payor
Check#
Amount
03/30/2016
JAMES AUTO SERVICE
554615370
$ 219.00
04/08/2016
ENTERPRISE HOLDINGS INC
12682
$ 160.00
03/25/2016
KUO W AND MEI FANG SUN
554615363
$ 1,968.78
r
Q
Packet Pg. 65
4.3.a
ALLSTATE FIRE & CASUALTY INS CO
NORTHWEST AUTO
P.O. BOX 3036
Bothell, WA 98041 Claim #:
Phone: (877) 503-0908 Workfile ID:
Supplement of Record 1 Summary
000406203959DOI
75b94715
Written By: JEFF NORWOOD, 3/30/2016 8:33:39 PM
Adjuster: NORWOOD, JEFF
Insured: KUO SUN Owner Policy #: 000976110238 Claim #: 000406203959D01
Type of Loss: Collision Date of Loss: 03/15/2016 12:00 PM Days to Repair: 3
Point of Impact: 01 Right Front Deductible: 500.00
Owner (Insured):
Inspection Location:
Appraiser Information:
KUO SUN
TECH
JNORW@ALLSTATE.COM
4105 134TH PL SE
98026
(503) 400-0996
MILL CREEK, WA 98012-8944
Other
(425) 745-6642 Other
KUOWSUN@YAHOO.COM
VEHICLE
Year: 2003
Color: Int:
License: 558SBN
Make: SUZU
Body Style: 4D UTV
State: WA
Model: XL-7 4X4
Engine: 6-2.7L-FI
VIN: JS3TX92V134110608
LIMITED
TRANSMISSION
Privacy Glass
AM Radio
Automatic Transmission
Overhead Console
FM Radio
Overdrive
CONVENIENCE
Stereo
4 Wheel Drive
Air Conditioning
Search/Seek
POWER
Intermittent Wipers
CD Changer/Stacker
Power Steering
Tilt Wheel
SAFETY
Power Brakes
Cruise Control
Drivers Side Air Bag
Power Windows
Rear Defogger
Passenger Air Bag
Power Locks
Keyless Entry
Anti -Lock Brakes (4)
Power Mirrors
Steering Wheel Touch Controls
ROOF
Heated Mirrors
Rear Window Wiper
Luggage/Roof Rack
DECOR
Climate Control
Electric Glass Sunroof
Dual Mirrors
RADIO
SEATS
3/30/2016 8:33:41 PM
110975
Repair Facility:
JAMES AUTO SERVICE
21000 70TH AVE W
EDMONDS, WA 98026
(425) 712-8589 Business
(425) 712-0466 Fax
Production Date:
Odometer: 84352
Condition:
Bucket Seats
Reclining/Lounge Seats
Leather Seats
WHEELS
Aluminum/Alloy Wheels
PAINT
Clear Coat Paint
OTHER
Fog Lamps
Rear Spoiler
Page 1
Q
Packet Pg. 66
Claim #:
Workfile ID:
Supplement of Record 1 Summary
4.3.a
000406203959D01
75b94715
2003 SUZU XL-7 4X4 LIMITED 4D UTV 6-2.7L-FI
Line
Oper
Description
Part Number Qty
Extended
Labor
Paint
Price $
1
FRONT BUMPER
2
<> Refn
Bumper cover
0 0.00
0.0
2.6
3
Add for Clear Coat
0 0.00
0.0
1.0
4
* Refn
RT Bumper_guard
0 0.00
0.0
0.3
5
Add for Clear Coat
0 0.00
0.0
0.1
6
FRONT LAMPS
7
O/H bumper assy
0 0.00
2.3
0.0
8
Repl
RT Side marker lamp
3651065D01
1 44.05
Incl.
0.0
9
FENDER
10
* Rpr
RT Fender
0 0.00
1_2
2.0
11
Overlap Major Non-Adj. Panel
0 0.00
0.0
-0.2
12
Add for Clear Coat
0 0.00
0.0
0.4
13
* R&I
RT Wheel flare
0 0.00
0.3
0.0
14
* Refn
RT Wheel Flare
0 0.00
0.0
0.7
15
Add for Clear Coat
0 0.00
0.0
0.1
16
WHEELS
17
Repl
Valve stem
4313078030
2 14.94
0.0
0.0
18
** Repl
RECOND RT/Front Wheel, steel
307849
1 81.00 m
0.3
0.0
19
FRONT SUSPENSION
20
* Repl
RCY RT Knuckle all +25%
N8523
1 100.00 m
22.0
0.0
21
** Repl
A/M RT Strut
4160152D00
1 124.18 m
1.0
0.0
NOTE: NAPA BRIAN
22
Deduct for Overlap
0 0.00
-0.5
0.0
23
MISCELLANEOUS OPERATIONS
24
** Repl
A/M Cover Car
1 5.00
0.2
0.0
25
# Subl
Two/Thrust Wheel Alignment
1 99.94
0.0
0.0
+25%
26
** Subl
A/M Tire Mount and Balance
1 20.00 X
0.0
0.0
+25%
27
# S01 Subl
Tire invoice
1 219.00 X
0.0
0.0
28
OTHER CHARGES
29
#
Towing
1 394.00
30
#
E.P.C.
1 3.00
SUBTOTALS
1,105.11
6.8
7.0
3/30/2016 8:33:41 PM 110975 Page 2
Q
Packet Pg. 67
Claim #:
Workfile ID:
Supplement of Record 1 Summary
4.3.a
000406203959D01
75b94715
2003 SUZU XL-7 4X4 LIMITED 4D UTV 6-2.7L-FI
ESTIMATE TOTALS
Category
Basis
Rate
Cost $
Parts
469.11
Body Labor
6.8 hrs
@
$ 52.00 /hr
353.60
Paint Labor
7.0 hrs
@
$ 52.00 /hr
364.00
Paint Supplies
7.0 hrs
@
$ 28.00 /hr
196.00
Miscellaneous
239.00
Other Charges
397.00
Subtotal
2,018.71
Sales Tax
$ 1,779.71
@
9.5000 %
169.07
Total Cost of Repairs
2,187.78
Deductible
500.00
Deductible Credit
0.00
Total Adjustments
500.00
Net Cost of Repairs
1,687.78
Q
3/30/2016 8:33:41 PM 110975 Page 3
Packet Pg. 68
4.3.a
Claim #: 000406203959DOI
Workfile ID: 751594715
Supplement of Record 1 Summary
2003 SUZU XL-7 4X4 LIMITED 4D UTV 6-2.7L-FI
SUPPLEMENT SUMMARY
Line
Oper Description Part Number Qty
Extended
Price $
Changed items
26 #
Tire open for invoice 1
0.00
27 #
S01 Subl Tire invoice 1
219.00 X
SUBTOTALS
219.00
TOTALS SUMMARY
Category
Basis
Parts
Miscellaneous
Subtotal
Total Supplement Amount
NET COST OF SUPPLEMENT
3/30/2016 8:33:41 PM
CUMULATIVE EFFECTS OF SUPPLEMENT(S)
Estimate 1,968.78 JEFF NORWOOD
Supplement S01 219.00 JEFF NORWOOD
Workfile Total: $ 2,187.78
TOTAL ADJUSTMENTS: $ 500.00
NET COST OF REPAIRS: $ 1,687.78
110975
Labor Paint
0.0
0.0
0.0
0.0
0.0
0.0
Rate
Cost $
0.00
219.00
219.00
219.00
219.00
Page 4
Q
Packet Pg. 69
4.3.a
Claim #:
Workfile ID:
Supplement of Record 1 Summary
2003 SUZU XL-7 4X4 LIMITED 4D UTV 6-2.7L-FI
*************************************************************************************
SUPPLEMENT E-MAIL REQUEST FORM
000406203959DOI
75b94715
Please fill this form out in its entirety and either email to NWSupplements@allstate.com or Fax to 1-866-600-8944. An
electronic copy of this form is available from the adjuster. Email requests will receive an email response
acknowledging receipt and you will be contacted by an Allstate employee.
For inquiries on previously submitted supplement requests please send an email to NWSupplements@allstate.com
referencing the "claim number and customer name" in the subject: line or call 1-425-489-5188. (DO NOT EMAIL or
FAX THE REQUEST AGAIN)
*IMPORTANT: To ensure the supplement is processed in a timely manner; please fill out this form in its entirety. If
information requested below is missing from this form it could possibly result in processing delays.
Please include all pertinent information including; a copy of the estimate/supplement, invoices, photos, etc.
THIS IS NOT AN AUTHORIZATION TO PROCEED
Customer Name:
Vehicle Year: Make:
Shop Name: _
City:
Shop Phone Number:
Shop Contact:
Vehicle at shop, Yes or No?
Vehicle Torn Down, Yes or No?
Reason for the supplement:
Claim Number:
Model:
Shop Address: _
State: Zip:
Shop Fax number:
Shop Email:
If No, Location?
Supplement Amount: $
*************************************************************************************
IT IS A CRIME TO KNOWINGLY PROVIDE FALSE, INCOMPLETE, OR MISLEADING INFORMATION TO AN INSURANCE
COMPANY FOR THE PURPOSE OF DEFRAUDING THE COMPANY. PENALTIES INCLUDE IMPRISONMENT, FINES, AND
DENIAL OF INSURANCE BENEFITS.
3/30/2016 8:33:41 PM
110975
Page 5
Packet Pg. 70
Claim #:
Workfile ID:
4.3.a
000406203959DOI
75b94715
Supplement of Record 1 Summary
2003 SUZU XL-7 4X4 LIMITED 4D UTV 6-2.7L-FI
Estimate based on MOTOR CRASH ESTIMATING GUIDE and potentially other third party sources of data. Unless
otherwise noted, (a) all items are derived from the Guide AES1450, CCC Data Date 3/9/2016, and potentially other
third party sources of data; and (b) the parts presented are OEM -parts manufactured by the vehicles Original
Equipment Manufacturer. OEM parts are available at OE/Vehicle dealerships. OPT OEM (Optional OEM) or ALT OEM
(Alternative OEM) parts are OEM parts that may be provided by or through alternate sources other than the OEM
vehicle dealerships. OPT OEM or ALT OEM parts may reflect some specific, special, or unique pricing or discount.
OPT OEM or ALT OEM parts may include "Blemished" parts provided by OEM's through OEM vehicle dealerships.
Asterisk (*) or Double Asterisk (**) indicates that the parts and/or labor data provided by third party sources of data
may have been modified or may have come from an alternate data source. Tilde sign (—) items indicate MOTOR
Not -Included Labor operations. The symbol (<>) indicates the refinish operation WILL NOT be performed as a
separate procedure from the other panels in the estimate. Non -Original Equipment Manufacturer aftermarket parts
are described as Non OEM, A/M or NAGS. Used parts are described as LKQ, RCY, or USED. Reconditioned parts are
described as Recond. Recored parts are described as Recore. NAGS Part Numbers and Benchmark Prices are
provided by National Auto Glass Specifications. Labor operation times listed on the line with the NAGS information
are MOTOR suggested labor operation times. NAGS labor operation times are not included. Pound sign (#) items
indicate manual entries.
Some 2016 vehicles contain minor changes from the previous year. For those vehicles, prior to receiving updated
data from the vehicle manufacturer, labor and parts data from the previous year may be used. The CCC ONE
estimator has a list of applicable vehicles. Parts numbers and prices should be confirmed with the local dealership.
The following is a list of additional abbreviations or symbols that may be used to describe work to be done or parts to
be repaired or replaced:
SYMBOLS FOLLOWING PART PRICE:
m=MOTOR Mechanical component. s=MOTOR Structural component. T=Miscellaneous Taxed charge category.
X=Miscellaneous Non -Taxed charge category.
SYMBOLS FOLLOWING LABOR:
D=Diagnostic labor category. E=Electrical labor category. F=Frame labor category. G=Glass labor category.
M=Mechanical labor category. S=Structural labor category. (numbers) 1 through 4=User Defined Labor Categories.
OTHER SYMBOLS AND ABBREVIATIONS:
Adj.=Adjacent. Algn.=Align. ALU=Aluminum. A/M=Aftermarket part. Bind=Blend. BOR=Boron steel.
CAPA=Certified Automotive Parts Association. D&R=Disconnect and Reconnect. HSS=High Strength Steel.
HYD=Hydroformed Steel. Incl.=Included. LKQ=Like Kind and Quality. LT=Left. MAG=Magnesium. Non-Adj.=Non
Adjacent. NSF=NSF International Certified Part. O/H=Overhaul. Qty=Quantity. Refn=Refinish. Repl=Replace.
R&I=Remove and Install. R&R=Remove and Replace. Rpr=Repair. RT=Right. SAS=Sandwiched Steel.
Sect=Section. Subl=Sublet. UHS=Ultra High Strength Steel. N=Note(s) associated with the estimate line.
CCC ONE Estimating - A product of CCC Information Services Inc.
The following is a list of abbreviations that may be used in CCC ONE Estimating that are not part of the MOTOR
CRASH ESTIMATING GUIDE:
BAR=Bureau of Automotive Repair. EPA=Environmental Protection Agency. NHTSA= National Highway
Transportation and Safety Administration. PDR=Paintless Dent Repair. VIN=Vehicle Identification Number.
3/30/2016 8:33:41 PM 110975 Page 6
Packet Pg. 71
4.3.a
Claim #: 000406203959D01
WorkFile ID: 75b94715
Supplement of Record 1 Summary
2003 SUZU XL-7 4X4 LIMITED 4D UN 6-2.7L-FI
IMPORTANT INFORMATION ABOUT THE NAMED INSURANCE COMPANY'S CHOICE OF PARTS POLICY.
THIS ESTIMATE MAY LIST PARTS FOR USE IN THE REPAIR OF YOUR VEHICLE THAT ARE MANUFACTURED BY A
COMPANY OTHER THAN THE ORIGINAL MANUFACTURER OF YOUR VEHICLE. THESE PARTS ARE COMMONLY
REFERRED TO AS AFTERMARKET PARTS OR COMPETITIVE PARTS, AND MAY INCLUDE COSMETIC OUTER BODY
CRASH PARTS SUCH AS HOODS, FENDERS, BUMPER COVERS, ETC. THE INSURANCE COMPANY GUARANTEES THE
FIT AND CORROSION RESISTANCE OF ANY AFTERMARKET/COMPETITIVE OUTER BODY CRASH PARTS THAT ARE
LISTED ON THIS ESTIMATE AND ACTUALLY USED IN THE REPAIR OF YOUR VEHICLE FOR AS LONG AS YOU OWN
IT. IF A PROBLEM DEVELOPS WITH THE FIT OR CORROSION RESISTANCE OF THESE PARTS, THEY WILL BE
REPAIRED OR REPLACED AT THE INSURANCE COMPANY'S EXPENSE. THIS GUARANTEE IS LIMITED TO THE REPAIR
OR REPLACEMENT OF THE PART. HOWEVER, IF YOU CHOOSE NOT TO USE ONE OR MORE OF THE
AFTERMARKET/COMPETITIVE OUTER BODY CRASH PARTS THAT MAY BE LISTED ON THIS ESTIMATE IN THE
REPAIR OF YOUR VEHICLE, THE INSURANCE COMPANY WILL SPECIFY THE USE OF ORIGINAL EQUIPMENT
MANUFACTURER PARTS, EITHER NEW OR RECYCLED AT THE INSURANCE COMPANY'S OPTION, AT NO ADDITIONAL
COST TO YOU. THE INSURANCE COMPANY DOES NOT SEPARATELY GUARANTEE THE PERFORMANCE OF ORIGINAL
EQUIPMENT MANUFACTURER PARTS, AND MAKES NO REPRESENTATION ABOUT THE AVAILABILITY OF ANY
MANUFACTURER'S GUARANTEE.
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Claim #:
Workfile ID:
Supplement of Record 1 Summary
4.3.a
000406203959D01
75b94715
2003 SUZU XL-7 4X4 LIMITED 4D UTV 6-2.7L-FI
ALTERNATE PARTS SUPPLIERS
Line Supplier
Description
Price
18 Blackburns
#307849
$ 81.00
Paul Pearsall
RECOND RT/Front Wheel, steel
8190 Roll and Hold Parkway
Macedonia OH 44056
(800)981-8321
20 All West Coast Auto Wreck
#N8523
$ 80.00
Nicknutu
RCY RT Knuckle all +25%
E 60 Anthony
RH,2.7,4WD,S#N8523 - STEERING KNUCKLE; W/ABS, R.
Shelton WA 98546
(800)720-4599
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3/30/2016 8:33:41 PM 110975 Page 8
Packet Pg. 73
4.3.a
ALLSTATE INSURANCE
Bill To: ALL46A1
ALLSTATE INSURANCE
ATTN:VICTORIA CHRISTIE
7632 SW DURHAM RD STE 200
TIGARD, OR 97224
RENTER INFORMATION:
Renter: SUN,KUO
Address: 4105 134TH PL SE
MILL CREEK, WA 980128944
Home Phone: (425) 337-4014
Office Phone: (425) 745-6642
RENTAL INFORMATION:
Rental Branch Location:
ENTERPRISE RENT-A-CAR(45N4)
18002 BOTHELL EVERETT HWY
MILL CREEK, WA 980126884
ADDITIONAL CLAIM INFORMATION:
Claim Number: 0406203959
Claim Type: Insured
Vehicle Condition: Driveable
Date Of Loss: 03/15/2016
Insured Name: SUN,KUO
Owner's Vehicle: 2003 SUZUKI
Policy Max Date:
Total Repair Cost: 2187.79
Escalated Y/N: Yes
SLA Start Date: 03252016
Estimate or Last Supplement Date: 03252016
MOI: Field
Repair Status: VehicleDelivered
ERAC Reference Only:
Date Repair Started:
SLA End Date: 03252016
Date Vehicle Delivered:
Total Loss Indicator: No
NextGen Occurrence: 1
ACV Agree Date:
Claimant ID Number: 01
Coverage Code: UU
Policy # of Days Limit:
Repair Facility:
UNKNOWN SHOP
ST. LOUIS, MO 63105
(999) 999-9999
VEHICLES RENTED:
Rental Company:
Invoice:
Alternate Invoice
Number:
RENTAL DETAIL:
Enterprise Rent-A-Car
45N4 D556091
3YVP1R
Rental Period: 03/24/2016 to 03/31/2016 (8 days)
Billed Period: 0312412016 to 03/31/2016 (8 days)
Description Rate
Amount
8 DAYS @ $21.05
$168.40
8 VLF $0.45
$3.60
1 SURCHARGE% 6.70%
$11.52
1 SALES TAX 9.50%
$16.34
Effective Date Time I Year I Make I Madel f VIN
2016 JHYUN JACNT
Total Charges: $199.86
Less Amount Received: $39.86
Total Amount Due: $160.00
9
Packet Pg. 74
4.3.a
Please Return This Portion with Remittance
Make Payment To:
ENTERPRISE RENT -A -CAR
P.O. BOX 840086
KANSAS CITY, MO 641840086
Federal ID: 43-0724835
Rental Invoice
Total Charges: $199.86
Less Amount Recelved: $39.86
Total Amount Due........... $160.00
Please Include on your Check:
Invoice:45N4 D556091
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4.4
City Council Agenda Item
Meeting Date: 05/17/2016
Authorization for Mayor to sign Interlocal Agreement between the City of Edmonds and Snohomish
County Fire District No. 1 regarding classes
Staff Lead: Carrie Hite
Department: Parks, Recreation & Cultural Services
Preparer: Renee McRae
Background/History
The City of Edmonds entered into an ILA with Snohomish County Fire District No 1 (SCFD 1) in April 2013.
Staff Recommendation
Authorize the Mayor to sign the Interlocal Agreement with SCFD 1.
Narrative
The City of Edmonds Parks, Recreation & Cultural Services Department has contracted with SCFD 1 to
provide CPR/First Aid classes since 2013. The course teaches Adult, Child & Infant CPR, the use of an
AED, and first aid.
The ILA lays out the terms and conditions of the agreement. The City advertises, collects fees, and pays
the District a fee for each student registered. SCFD 1 provides the facility, staff, materials and
equipment necessary to conduct the classes.
In June 2016, SCFD 1 is reducing the price of the CPR/First Aid classes and this ILA revises Section 2 Fee.
Attachments:
COE SCFD 1 ILA CPR First Aid
Packet Pg. 76
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INTERLOCAL AGREEMENT
BETWEEN
THE CITY OF EDMONDS AND
SNOHOMISH COUNTY FIRE PROTECTION DISTRICT NO. 1
REGARDING CLASSES
THIS INTERLOCAL AGREEMENT (the "Agreement") is made and entered into
by and between the CITY OF EDMONDS (the "City') and SNOHOMISH COUNTY FIRE
PROTECTION DISTRICT NO. 1 (the "District"), both municipal corporations organized
under the laws of the State of Washington (collectively, the "Parties").
RECITALS
WHEREAS, Chapters 39.33 and 39.34 RCW permit agencies to enter into
agreements to engage in cooperative activities on municipal property; and
WHEREAS, the District has historically conducted CPR/First Aid classes for
members of the community; and
WHEREAS, the District is willing to provide CPR/First Aid classes and other
mutually agreeable classes on the terms and conditions herein.
NOW, THEREFORE, the Parties agree as follows:
TERMS
1. Classes. The District agrees to conduct CPR/First Aid classes and other mutually
agreeable classes in cooperation with the City. The Parties shall agree on the subject
matter and the dates for such classes in advance.
2. Fee. The City shall pay the District a fee for each student attending a class. The
District will set this fee quarterly by giving notice to the City prior to publishing the
recreation brochure. The fee shall be paid to the District regardless of whether the
student actually attends the class. The fee shall be due and payable to the District 30
days after the class roster is turned into the City. The City may charge an administrative
fee in addition to the District's fee.
2.1 Any class which does not have a minimum number of students as mutually
agreed between the District and City shall be cancelled, or rescheduled.
3. District Obligations. The District shall provide instructors, materials, and equipment
necessary to conduct the class.
4. City Obligations. The City shall be responsible for all administrative aspects of
scheduling and advertising for the class, enrolling the students, collecting fees from the
students, and remitting the appropriate fee to the District.
5. Effective Date and Term. This Agreement shall be become effective immediately
upon execution by the Parties and filing with the Snohomish County Auditor or posting
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on the website for either party or other electronically retrievable public source as a
required by RCW 39.34.040. This Agreement shall be of indefinite duration, but may be
terminated by either party according to its terms.
6. Termination. Either party may terminate this agreement with 90 days advance
written notice.
7. Governing Law and Venue. This Agreement shall be governed by the laws of the
State of Washington. Any action arising out of this Agreement shall be brought in
Snohomish County Superior Court.
8. No Employment Relationship Created. The Parties agree that nothing in this
Agreement shall be construed to create an employment relationship between the City
and the District.
9. No Entity Created. The Parties agree that nothing in this Agreement shall be
construed to create a separate legal or administrative entity between the City and the
District.
10. Administration. This Agreement shall be administered jointly by the City and the
District under the supervision of the Parks, Recreation and Cultural Director of the City
and the Assistant Chief of Prevention of the District.
11. Notices.
Notices to the City shall be sent to the following address:
City of Edmonds
Attn: Parks, Recreation and Cultural Director
121 5`h Avenue, North
Edmonds, WA 98020
Notices to the District shall be sent to the following address:
Snohomish County Fire Protection District No. 1
Attn: Assistant Fire Chief of Prevention
12425 Meridian Avenue S
Everett, WA 98208
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IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of
this day of , 2016.
SNOHOMISH COUNTY FIRE
PROTECTION DIST I NO. 1
Brad Rifakghg, Inten ire Chief
ATTEST:
i
Amanda Thompson, Executi% Assistant
APP,R&IED AS TO Y""'Z':
District Attorney
-3-
CITY OF EDMONDS
David O. Earling, Mayor
ATTEST:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
4.5
City Council Agenda Item
Meeting Date: 05/17/2016
Authorization for Mayor to sign a Right of Way Dedication Deed on 218th St. for Select Homes, Inc.
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
On May 10, 2016, staff presented this item to Council and it was forwarded to the May 17, 2016,
consent agenda for approval.
Staff Recommendation
Authorize Mayor to sign the Deed.
Narrative
According to the Official Street Map, the width of the 218t" St SW right of way is 60 ft. It is currently 40
ft. The street map shows that a 10 ft dedication of right of way is required from each side of the street
to accomplish the goal of a 60 ft right of way. Dedication requirements are addressed when a property
is developed or re -develops. Select Homes, owner of 8729 218t" St., is proposing a 2 lot short plat of the
property; therefore the dedication is required as part of the final approval of the short plat. The
dedication will result in a 50 ft right of way, 30 ft from center to the Select Homes' property and 20 ft
from center line to the property to the south. A 10 ft dedication required from the property on the
south side of the street will remain.
Attachments:
Select Homes 218th Dedication
Packet Pg. 80
Return Address:
City Clerk
City of Edmonds
121 - 5th Ave. N.
Edmonds, WA 98020
Grantor(s): Select Homes, Inc.
Grantee: City of Edmonds, Washington, a municipal corporation
Property Address: 2181' Street SW, Edmonds, WA
Abbreviated Legal: Ptn of SE'/4 of NW'/4 of Section 30, T. 27N., RAE., W.M.
Assessor's Property Tax Parcel No.: 27043000206600
RIGHT-OF-WAY DEDICATION DEED
IN CONSIDERATION of benefits to accrue to the grantor(s) herein, the undersigned, Select Homes, Inc.,
hereby grants to the CITY OF EDMONDS, a municipal corporation, and its assigns, a permanent public street
right-of-way easement, to be used for all lawful right-of-way purposes, surface and subsurface, including but not
limited to street right-of-way uses as well as sidewalks, plantings, right-of-way beautification improvements where
deemed appropriate by the City, installation, operation and maintenance of utilities, stormwater and such other uses
that municipalities may make of rights -of -way from time to time, now or in the future, for the use and benefit of the
public, over, under, upon and across the hereinafter described lands. All such uses are unrestricted in location within
the right-of-way and shall not be limited in any way whatsoever by the state of being, condition or location of the
street.
The City of Edmonds shall have the right to utilize such additional width as may be necessary temporarily
for the placing of excavated materials thereon and for initial construction and maintenance operations. The City
shall restore the disturbed property to equal or better condition.
The easement hereby granted is located in the COUNTY OF SNOHOMISH, STATE OF
WASHINGTON, and is more particularly described as the following property:
The easement area is legally described in Exhibit A and is graphically depicted in the drawing
attached as Exhibit B.
The undersigned hereby covenants that they are the owner of the above described property in fee simple;
that the property is free of all liens and encumbrances, and that they have good and legal right to grant this deed.
The undersigned also hereby requests the Assessor and Treasurer of said County to set -over to the remainder the lien
of all unpaid taxes, if any, affecting the property hereby conveyed, as provided by RCW 84.60.070.
It is understood and agreed that delivery of this Deed is hereby tendered and that the terms and obligations
hereof shall not become binding upon the City of Edmonds unless and until accepted and approved hereon in writing
for the City of Edmonds, by the Public Works Director.
CITY OF EDMONDS:
APPROVED AS TO FORM:
Phil Williams, Public Works Director Office of the City Attorney
Date
DATED THIS ! DAY OFTY'� 1 2016
Select Homes, In
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Attachment: Select Homes 218th Dedication (1226 : Authorization for Mayor to sign a Right of Way
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4.6
City Council Agenda Item
Meeting Date: 05/17/2016
Authorization for Mayor to sign a Supplemental Agreement with Reid Middleton, Inc. for the
Northstream Pipe Abandonment and Culvert Rehabilitation Project
Staff Lead: Ed Sibrel
Department: Engineering
Preparer: Megan Luttrell
Background/History
On May 11, 2016, staff presented this item to Council and it was forwarded to the May 17, 2016,
consent agenda for approval.
Staff Recommendation
Authorize Mayor to sign the Supplemental Agreement.
Narrative
Reid Middleton and Associates was hired to perform a structural evaluation of the existing Northstream
culvert under Puget Drive/SR 524, as well as the existing 600 feet of 30-inch diameter storm pipe that
formerly conveyed Northstream Creek from 12t" Avenue North to the culvert. This pipe was left over
from a 2006 emergency project to redirect the creek through a new 30-inch diameter pipe installed via
directional drilling.
The results of the evaluation indicated the following repairs / rehabilitations are needed:
1. Immediately abandon and fill the portion of the storm pipe under 121" Avenue West. This pipe is
failing and the inside void needs to be filled;
2. Partially abandon the balance of the pipe from 12t" Avenue West to the culvert crossing Puget
Drive - the upper reach is still in fair condition, and is actively collecting groundwater. The lower
reach, in poor condition, can be slip -lined and strengthened in order to still convey groundwater
to the culvert;
3. Redirect all surface water from 12t" Avenue (which still empties into the old pipe) to the new
pipe constructed in 2006;
4. Rehabilitate the culvert under Puget Drive using CIPP (Cured in Place Pipe). This will strengthen
the culvert and extend its operating lifetime.
The structural evaluation portion of the consultant contract was $34,800. Reid Middleton has proposed
a design supplement, including construction support, for $77,052. A management reserve of $7,000 is
included for design changes or unforeseen conditions, which places the total amount of the contract at
$111,852.
Attachments:
Reid Middleton - Supplemental Agreement
Packet Pg. 85
4.6
Vicinity Map
Packet Pg. 86
Original Contract No.
Supplemental Agreement 1 No.
CITY OF EDMONDS DAVE EARLING
1215T"AVENUE NORTH - EDMONDS, WA98020 - 425-771-0220 - FAX425-672-5750 MAYOR
Website: www.edmondswa.gov
0 igg° PUBLIC WORKS DEPARTMENT
Engineering Division
SUPPLEMENTAL AGREEMENT 1 TO PROFESSIONAL SERVICES AGREEMENT
Northstream Pipe Abandonment and Culvert Rehabilitation Projects
WHEREAS, the City of Edmonds, Washington, hereinafter referred to as the "City", and
Reid Middleton, Inc., hereinafter referred to as the "Consultant", entered into an underlying
agreement for design, engineering and consulting services with respect to a project known as
Northstream Pipe Abandonment and Culvert Rehabilitation project, dated February 11,
2016; and
WHEREAS, additional tasks to the original Scope of Work have been identified with
regard to 1) construction documents; 2) construction phase, and 3) closeout phase, NOW,
THEREFORE,
In consideration of mutual benefits occurring, it is agreed by and between the parties
thereto as follows:
1. The underlying Agreement of February 11, 2016 between the parties,
incorporated by this reference as fully as if herein set forth, is amended in, but only in, the
following respects:
1.1 Scope of Work. The Scope of Work set forth in the underlying agreement
shall be amended to include the additional services and material necessary to accomplish the
stated objectives as outlined in the attached Exhibit A incorporated by this reference as fully as if
herein set forth.
1.2 The $34,800 amount set forth in paragraph 2A of the underlying Agreement
and stated as an amount which shall not be exceeded, is hereby amended to include an additional
not to exceed amount of $77,052 for the additional scope of work identified in Exhibit A to this
supplemental agreement. As a result of this supplemental agreement, the total contract amount is
increased to a new total not -to -exceed amount of $111,852 ($34,800 plus $77,052).
1.3 Exhibit B to the underlying agreement consisting of the rate and cost
reimbursement schedule is hereby amended to include the form set forth on the attached
Exhibit B to this addendum, incorporated by this reference as fully as if herein set forth.
Packet Pg. 87
4.6.a
2. In all other respects, the underlying agreement between the parties shall remain in
full force and effect, amended as set forth herein, but only as set forth herein.
DONE this day of
CITY OF EDMONDS
Bv:
Mayor David O. Earling
ATTEST/AUTHENTICATE:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
20
REID MIDDLETON, INC.
By: _
Title:
Packet Pg. 88
4.6.a
STATE OF WASHINGTON )
)ss
COUNTY OF )
On this day of , 20 , before me, the under -signed, a
Notary Public in and for the State of Washington, duly commissioned and sworn, personally
appeared , to me known to be the of
the corporation that executed the foregoing instrument, and acknowledged the said instrument to
be the free and voluntary act and deed of said corporation, for the uses and purposes therein
mentioned, and on oath stated that he/she was authorized to execute said instrument and that the
seal affixed is the corporate seal of said corporation.
WITNESS my hand and official seal hereto affixed the day and year first above written
NOTARY PUBLIC
My commission expires:
SAStati\Megan\Engineering Admin\PROJECTS\E6FA.Northstream Pipe Abandonment\RM.Supp Ldoc Packet Pg. 89
4.6.a
EXHIBIT "A"
SCOPE OF SERVICES
Reid Middleton, Inc.
City of Edmonds
Northstream Pipe Abandonment and Culvert Rehabilitation Projects
Construction Documents, Construction, and Closeout Phases
1.0 90 PERCENT CONSTRUCTION DOCUMENT (CD) SERVICES
Reid Middleton will advance the recommended design options to a 90 percent CD level.
90 percent CD documents will locate and describe the size and character of the project.
Civil design elements will include:
1.1 Prepare 90 percent CD level design and drawings for the following:
1.1.1 Temporary erosion control plan and details.
1.1.2 Site demolition for paving, utilities, and other improvements.
1.1.3 Traffic control plan and details.
1.1.4 Stormwater drainage system plan and details including collection and
conveyance.
1.1.5 Cured -in Place Pipe (CIPP) plan, details, and notes.
1.1.6 Site pavement plan and details including asphalt pavement. The planwill
depict areas of pavement repair.
1.1.7 Stream bypass plan and details.
1.2 Prepare 90 percent CD level technical specifications, special provisions, and
WSDOT bid items.
1.3 Prepare an opinion of probable construction cost based on the 90 percent CD
documents for elements of the civil design.
1.4 Attend two meetings. The following meetings are anticipated:
1.4.1
Kickoff meeting
1.4.2
Review meeting
1.4.3
Over -the -shoulder reviews
City of Edmonds
Northstream Culvert Rehab — Amendment No. 1
May 4, 2016
Scope of Services
1 of 6
Packet Pg. 90
4.6.a
1.5 Coordinate design elements with the design team.
1.6 Provide project management and administration for the services listed above.
1.7 Perform QA/QC on DD work and deliverables.
1.8 Respond to review comments from Owner and Washington State Department of
Fish & Wildlife (WDFW).
DELIVERABLES
• One set of full-size drawings in PDF digital format
• One copy of opinion of probable construction cost in PDF digital format
• One set of 90 percent CD technical specifications in PDF digital format
2.0 FINAL CONSTRUCTION DOCUMENT (CD) SERVICES
Reid Middleton will advance the 90 percent CD documents approved by the Owner to a
Final CD level.
2.1 Prepare erosion control drawings and details.
2.2 Prepare site demolition drawings and notes.
2.3 Traffic control drawings, and notes.
2.4 Prepare storm drainage drawings, notes, and details.
2.5 Prepare CIPP plan, details, and notes.
2.6 Prepare stream bypass plan and details.
2.7 Prepare site pavement and striping repair drawings and details.
2.8 Prepare technical specifications, special provisions, and WSDOT bid items.
2.9 Prepare an opinion of probable construction cost based on the Final CD
documents for elements of the civil design.
2.10 Attend one review meeting.
2.11 Provide drawings to Owner for review prior to submittal to the City for permit
review.
a
City of Edmonds Scope of Services
Northstream Culvert Rehab — Amendment No. 1 2 of 6
May 4, 2016
Packet Pg. 91
4.6.a
2.12 Revise the documents to respond to Owner and team review comments and
provide a written response to review comments.
2.13 Submit revised documents to the City for permit review.
2.14 Revise the documents to respond to City review comments and provide a written
response to review comments.
2.15 Provide final drawings and technical specifications to Owner for incorporation
into bid documents.
2.16 Provide internal project management and administration.
2.17 Perform a site visit to field verify the design.
2.18 Perform QA/QC on CD work and deliverables.
DELIVERABLES - the following will be provided for the permit submittal and final
submittal:
• 100 percent Owner review:
o One set of full-size drawings in digital PDF format
o One set of the technical specifications in PDF digital format
• Permit review submittal:
o One set of full-size drawings on bond paper and in digital PDF format
o One set of the technical specifications in PDF digital format
• Permit approval submittal:
o One set of full-size drawings on bond paper and in digital PDF format
o One set of the technical specifications in PDF
• Bid documents
o One set of full-size drawings on bond paper and in digital PDF format
o One set of the technical specifications in PDF and MS Word digital
formats
o One set of full-size drawings in AutoCAD digital format
• One copy of the opinion of probable construction cost in PDF digital format
3.0 PERMITTING
3.1 Prepare SEPA checklist.
3.2 Coordinate with WDFW.
3.3 Prepare Hydraulic Permit Application (HPA) package.
3.4 Submit HPA nackaae to WDFW.
City of Edmonds
Northstream Culvert Rehab — Amendment No. 1
May 4, 2016
Scope of Services
3 of 6
Packet Pg. 92
4.6.a
3.5 Revise the documents to respond to WDFW review comments and provide a
written response to review comments.
3.6 Perform QA/QC on deliverables.
3.7 Provide project management and administration.
DELIVERABLES
■ SEPA checklist in PDF format
• One set of HPA drawings on bond paper and in digital PDF format
4.0 BID PHASE ASSISTANCE
4.1 Attend the pre -bid meeting.
4.2 Respond to bidder questions.
4.3 Prepare addenda items.
4.4 Provide project management and administration for bid phase services.
4.5 Perform QA/QC on bid phase deliverables
DELIVERABLES
• Documentation of communications with bidders
• Response to bidder questions
■ Addenda for civil elements of design
5.0 CONSTRUCTION PHASE ASSITANCE
5.1 Attend pre -construction conference.
5.2 Review civil submittals, products, and shop drawings requested in the technical
specifications.
5.3 Answer contractor questions (e.g. RFIs, Field Questions) concerning civil design.
5.4 Perform site visits and meetings to observe progress of the work.
5.5 Maintain construction documentation including project files and annotating
revisions to construction documents.
5.6 Provide internal project management and administration.
City of Edmonds Scope of Services
Northstream Culvert Rehab — Amendment No. 1 4 of 6
May 4, 2016
Packet Pg. 93
4.6.a
DELIVERABLES
• Field observation reports
■ Response to product submittals and shop drawings
• Responses to RFIs and field questions
6.0 CONSTRUCTION CLOSE OUT
6.1 Perform a substantial completion walk-through and prepare a punch list for
elements of civil design.
6.2 Prepare record drawings for contract drawings. The record drawings will be
based on contractor mark ups (red line drawings). No field measurements or
observations will be performed.
6.3 Provide internal project management and administration.
6.4 Perform QA/QC on deliverables.
DELIVERABLES
• Substantial completion checklist in PDF digital format
• Memo in PDF digital format documenting observations of back -checking punch
list
• One set of record drawings in AutoCAD
• One set of record drawings in PDF format
7.0 TOPOGRAPHIC SURVEY
7.1 Topographical survey for the Northstream culvert inlet adjacent to 12th Avenue
North: the survey would be only for that portion of the work to divert stormwater
from the 12th Avenue North storm system to the adjacent culvert inlet that
currently conveys Northstream.
7.2 Topographic surveying would not be performed for Culvert Repair or
Replacement for the culvert under Puget Drive/SR524 Option 2 Cured In -Place
(CIPP) and for the old Northstream culvert Option 2 slipline work. The existing
conditions drawings provided by the City would be used. These drawings will not
be stamped by a PLS.
8.0 MANAGEMENT RESERVE - perform Extra Services requested by the Owner not
included in the Scope of Services described above.
City of Edmonds
Northstream Culvert Rehab —Amendment No. 1
May 4, 2016
Scope of Services
5 of 6
Packet Pg. 94
4.6.a
ASSUMPTIONS
This list is not exhaustive. It is offered to assist the Owner identify elements of work that
may be required for the project and may require assignment to a team member. If the
Owner wishes to assign these or other tasks to Reid Middleton, this proposal can be
revised or the work can be performed as Extra Services.
Design schedule is normal. No accelerated schedule is anticipated.
2. Delivery method is design -bid -build in one bidding package.
3. Construction schedule is normal and will be awarded in one construction contract.
No fast track design including advanced site -work packages are required.
4. Geotechnical report is not provided.
5. All work associated with hazardous waste or a contaminated soil is excluded
(including hazardous materials encountered during demolition).
6. Shoring design and specifications are by others. A performance specification will
be included in the technical specifications.
7. No separate specification for control of groundwater during construction will be
provided. Groundwater control during construction will be included as a
performance specification article in the excavation and earthwork section of the
technical specifications.
kab\H:\21Cp\l6\005 Edmonds Northstream Pipe Abandonment & Culvert Rehab\Contract\913 Folder\Addendum No.l - CD
through CA\RM Scope_work_City of Edmonds 160504.doc\mad&jld
City of Edmonds
Northstream Culvert Rehab — Amendment No. 1
May 4, 2016
Scope of Services
6 of 6
Packet Pg. 95
EXHIBIT B
Estimate of Professional Services
Northstream Culvert
720 134th Street SW PROJECT: at Puget Dr/SR 524 BY: MAD CHKD BY: JLD & kab 5/4116
Evere0. WA 98204 CLIENT: City of Edmonds DATE: 4/2712016
(425) 741-3800 PROJ. NO: 212016.005 Revised 5/4/2016
(42$) 741-3900 FAX FILE: H:121Cp1161005 Edmonds Northstream Pipe Abandonment & Culvert RehablContract1913 Folder%Supplement No.1 - CD through CA1[RIVI only - FeeEst-COnst
Des
Principa
I
Principa
I
Project
Manage
r
Design
Enginee
r
Tech
Writer II
CAD
Tech II
Proj
Admin
Designe
r EIT
Survey
Crew 2
Survey
Crew 3
Total
Labor
hours
Total
Labor
Earnings
Computer
m
to
g
xs
> ti
m
'
-6E
ZD
Labor&
Reimb
rvumoer
of Trips
and
Mtgs
Hourly Rate:
$236
$235
$200
$135
$120
$105
$100
$105
$170
$260
hrs $12
$
Cost
cost
15%
Task
No.
Description -
MW
JLD
Mark
VJ
PH
KB
CL
$
$
0
001
90% Construction Documents
4
4
2
_
_
0
0
0
0
Site visit
8
1,340
0
_
0
1,340
Research Permitting Reqmntl
2
270
0
0
270
0
0
0
0
0
BASE MAP
0
0
0
0
0
Setup and u date
4
4
420
0
0
420
_
0
0
0
0
0_
_
EROSION CONTROL
_
_
0
0
1
0
0
0
Plan
4
2
6
750
0
-D
750
Details
_
2
2�
4
480
0
0
480
Bypass Plan, Details, Notes
6
4
10
1,230
1
0
0
1.230
0
0
0
0
tl
DEMOLMO-H
_
0
0
0
0
0
Plan & Notes
2
4
6
690
0
0
690
_
00
0
0
0
GRADING AND DRAINAGE
1
0
0
0
0
0
Grade
2
2
_ _
4
480
0
0
48_0
Draina e
6
4
_
10
1,230
0
0
_ _
1,230
Details
4
4
8
960
0
0
960
CIPP/ABANDONMENT
_ 4
4
-
0
0
0
0
0
960
960
0
Plan
4
_
8
960
0
0
_
Detail & Notes
4
---
—_
_
_ _
—
_
8
960
0
0
0
0
0
0^
PAVING
_
0
0
0
0
0_
690
Alan
2
4
6
690
0
0
sections & details
2
4
6
690
0
0
690
_
_
_
0
0
0
0
0
SPECIFICATIONS
_
0
0
0
0
0
cd specs
4
8
4
16
2,360
0
0
2.360
0
0
0
0
0
CONSTRUCTION COST Es=r
0
0
0
0
0
cd level
4
4
540
0
0
540
0
0
0
0
0
Traffic Control Plans
2
6
4
12
1,630
0
0
1,630
_
0
0
0
0
0
PROJEUMANAGEMENT
0
0
0
0
b
Coordination
4
4
800
0
0
80C
QA/QC
4
4
800
0
0
800
administration
2
_
2
200
0
0
20C
Kick-off Meeting
6
6
810
0
0
810
Review Meeting
6
6
810
0
0
810
_
Over -the -Shoulder Reviews
24
24
48
8,040
0
0
8,040
SUBMITTAL PREPARATION
0
0
0
0
_
0
90% CD Submittal
2
2
4
8
1,090
0
0
0 0 44
100 4
50
2 0 0
0
0
0
0 -30_
0 0 -30
0 0-
-30
_1,090
-30
3ubtota[Task 001
200
28,230
30
26,200
Attachment: Reid Middleton - Supplemental Agreement (1229 : Northstream Pipe Abandonment - Reid Middleton Supplement)
6)
iu
C1
0
x
CD
to
to
4
M1, Estimate of Professional Services
Northstream Culvert
728 134th Street SW PROJECT: at Puget DrISR 524 BY: MAD CHKD BY: JLD & kab 5/4/16
Evaretk WA 98204 CLIENT: City of Edmonds DATE: 4127/2016
t425j 741-3800 PROJ. NO: 212016.005 Revised 5/4/2016
(425) 741-3900 FAX FILE: HA21Cpi161005 Edmonds Northstream Pipe Abandonment & Culvert RehablContract1913 FolderlSupplement No.1 - CD through CAgRM only - FeeEst-Const
Des
Principa
Principa
Project
Manage
r
Design
Enginee
r
Tech
Writer II
CAD
Tech II
Proj IDesigne
Admin
r EIT
Survey
Crew 2
Survey
Crew 3
Total
Labor
hours
Total
Labor
Earnings
Computer
m
g
> c
�'
E E
°'
Labor&
Reimb
Orr1 er
of Trips
and
Mtgs
Hourly Rate:
$235
$235
$200
$135
$120
$105
$100
$105
$1 70
s2bu
hrs $12
$
cast
cast
15%
Task
No.
Description
MW
JLD
Mark
vJ
PH
KB
CL
$
$
002
Flnal Construction Documents
_
Y
BASE MAP
0
0
0
0
Update
1
_
1
105
0
105
0
0
0
0
EROSION CONTROL
_
0
0
0
0
Plan
2
1
3
375
0
378
Deta-ils
1
1
2
240
0
240
Bypass Plan, Details, Notes
4
2
6
750
0
750
DEMOLITION
0
0
0
0
Plan & Notes
1
1
_
2
240
_ 0
R0
240
T
_
0
0
0
GRADING AND DRAINAGE
_
0
0
0
0
Grade
2
2
4
480
0
480
Drainage
4
2
6
750
0
i 750
Details
2
2
4
480
0
480
0
0
0
CIPP/ABANDONMENT
_
_
0
_0
OR
0
0
y _
Plan
4
4
8
960
0
960
Detail & Notes
4
4
8
960
_
0
960
0
0
_
0
0
_
PAVING
0
0
0
0
plan
2
2
4
480
0
480
sections & details
2
2
4
480
0
480
0
0
0
0
SPE£SFICATION&
0
0
0
0
cdspecs
2
4
2
8
1,180
0
1,180
_
_
0
0
0
0
_
CONSTRUCTION COST EST
0
0
0
0
cd level
2
2
270
0
270
--T
0
0
0
0
traffic Control Plans
2
6
4
12
IX30
0
1.630
_
0
0
0
0
_
PROJECT MANAGEMENT
0
0
0
a
Coordination
4
2
6
1,070
0
1,070
QA/QC
2
2
400
0
400
administration
_ _
2
2
200
0
200
Review Meetin
6
6
_
12
2,010
0
2.010
0
0
a
a
SUBMITTAL PREPARATION
_
0
0
a
Permit application dots _
2_
2
4
2
8
1;b90
0
_0
1,090
CD submittal
2
2
6
88-0
_
0
880
15,030
Subtotal Task 002
0
0
20
52
2
34
2
0
0
0
110
15,030
JrFy� 0 0
0
0
0
003
Bid Phase
Attend prebid
4
4
540
0
0
540
Answer questions
4
4
540
0
0
540
Prenare aridenria items
I
_
I d
1
_
9
F
75O
n
I
(j
75r3
Attachment: Reid Middleton - Supplemental Agreement (1229 : Northstream Pipe Abandonment - Reid Middleton Supplement)
Estimate of Professional Services
Northstream Culvert
134th Street SW PROJECT: at Puget Dr/SR 524 BY: MAD CHKD BY: JLD & kab 5/4116
Everett, WA 93204 CLIENT: City of Edmonds DATE: 4127/2016
(425) 741-3800 PROJ. NO: 212016.005 Revised 5/4/2016
(425) 741-3900 FAX FILE: HA21Cp1161005 Edmonds Northstream Pipe Abandonment & Culvert Rehab%Contract%913 FolderlSupplement No.1 - CD through CA1[RM only - FeeEst-C
Principe
I
Principe
I
Project
Manage
r
Design
Enginee
r
Tech
Writer II
CAD
Tech II
Proj
Admin
Designe
r EIT
Survey
Crew 2
Survey
Crew 3
Total
Labor
hours
Total
Labor
Earnings
Computer
Ca
> ,
m
a
E
�
Labor &
Reimb
Hourly Rate:
$235
$235
$200
$135
$120
$105
$100
$105
$170
$260
hrs $12
$
cost
cost
15%
Task
No,
Description
MW
JLD
Mark
vJ
PH
KB
CL
$
$
�2
12 0
0
0
0
0
Subtotal Task 003
0
0
2
2
18
2,430
0 0 0
0
0
2,430
004
Constructlon Phase
Filing and Document Setup
4
4
640
0
0
540
Answer Questions regarding
sign
6
6
810
0
0
81C
Review Product submittals
8
8
1,080
0
0
1,080
Change Order Prep
8
8
1,080
0
0
1,08C
Proect Mana ement & Admin
4
2
6
1.000
0
0
1,000
Site visits/meetings
12
12
1,620
0
0
1,62C
0
0
0
0
C
Subtotal Task 004
0
0
4
38
0
0
2
0
0
0
44
6,130
0 0 0
0
0
0
6,136
005
Closeout Phase
T
Punch list walk through
6
6
810
b
810
Record drawings Transcribe, QA/QC
4
4
8
960
0
960
Coordination
2
2
270
0
270
Project management & admin
2
2
4
600
0
600
Subtotal Task 005
0
0
2
12
0
4
2
0
0
0
20
2,640
0 0 0
0
0
0
2,640,
006
Permitting_
SEPA Checklist
10
12
22
3,620
0
3.620
WDFW Coordination
2
2
270
0
270
HPA Submittal
_
8
4
4
16
2,560
0
2,560
Respond to WDFW review
T
2
2
4
480
0
480
u
Project Management/Admin
2
1
S00
0
500
QA/QC
2
_3
2
400
0
400
0 0 0
Subtotal Task 006
0
0
22
20
0
6
1
0
0
0
49
7,830
0
0
0
7,830
007�
Supplemental Survey
2
12
10
24
3,720
500
575
4,295
Subtotal Task 007
0
0
0
1 0
0
0
0
0
0
0
24
3,720
0 0 0
0
500
575
4,295
008
Management Reserve
7,000
�0
0 0 0 0 0 0 0
0
7,000
Subtotal Task 008
0
0
0
0
0 0 0
0
0
TOTAL HOURS
SubTotal Cost
0 0
0 0
94
18,800
234
31,590
6
720
96
10,080
11
1,100
0 0
0 0
0
0
441
66,010
62,290
0 0
-30
0
500
545
73,555
Percent of Total Hours 0% 004 21 %s 53% 1 % 22% 2% 0% 0% 0%
Assumptions
Hours and rates shown are for estimating purposes only. The actual number of hours charged to the project and personnel used may vary.
Hours worked will be billed using the rates, personnel categories, and terms identified in Exhibit A.
TOTAL 73,555
Attachment: Reid Middleton - Supplemental Agreement (1229 : Northstream Pipe Abandonment - Reid Middleton Supplement)
mst Des
of Trips
and
Mtgs
GEOENGINEERS, INC. Estimate of Professional Services
Northstream Permitting at Puget
800 Stewart St , Suite 1700 PROJECT: Dr BY: ALW CHKD BY: kab 4129116
Seattle, WA 98121 CLIENT: City of Edmonds DATE: 412912016
(206) 239-3220 PROJ. NO:
FILE:
rviir�iDer
Principal
Total
Total
m a
of Trips
Associat Enginee Project
Labor
Labor
C
E
Labor &
and
Principal
r Admin 2 , Engr Biologisl
hours
Earnings
APC co
Reimb
Mtgs
Hourly Rate:
$235
$212 $200 I
$84 {
$180 1
$120
hrs $12 $ cost 1 cost
15%
Task
No.
Description
Jon
Andreia
Adam
$
$
001 Construction Documents
lsl,t
692 42
visit
Specifications
'Gonsuitavon and QC
l 1 4
Subtotal Task 001
0 1 0 0 0 4
5
692
692 42 0 0 0
42
734
002 HPA Application and Submittal
2 ' 2 4
ff
`„;' 64 150
11
f
€
Subtotal Task 002
0 2 0 2 0 4
8
1,072
I I
ON 84 0 li 150 0
237
1,309
003 SEPA Checklist
2 2 4
9W 64
Subtotal Task 003
0 2 0 2 0 4
8
1,072
#M 64 0 0 0
64
1,136
TOTAL HOURS
0
5 0
4
0
12
21
2,836
#### 170
0
150
0
343
3,179
SubTotal Cost
0
1.060 0
335
1,4ao
2,836
Percent of Total Hours 0% 24% 0% 19%
Assumptions I JRM
Mark up 10% 318
Hours and rates shown are for estimating purposes only. The actual number of hours charged to the
TOTAL 3,497
project and personnel used may vary. Hours worked will be billed using the rates and personnel
categories.
Page 1 of 1
Attachment: Reid Middleton - Supplemental Agreement (1229 : Northstream Pipe Abandonment - Reid Middleton Supplement)
City of Edmonds
Vicinity Map
I a
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is Project Extent
4.6.b
Northstream Culvert and Pipe
Abandonment Projects
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4.7
City Council Agenda Item
Meeting Date: 05/17/2016
Interlocal Agreement with City of Lynnwood for Specialized Equipment
Staff Lead: Pamela Randolph
Department: Public Works & Utilities
Preparer: Pamela Randolph
Background/History
The EPA has established stringent air quality standards that require us to frequently monitor the
effectiveness of the Venturi Pac Scrubber mercury removal system. This Inter -local Agreement was
presented to the City Council on May 10, 2016 and forwarded to the Consent Agenda.
Staff Recommendation
City Council consent their approval for the Mayor to sign the Interlocal Agreement with the City of
Lynnwood.
Narrative
The EPA has established stringent air quality standards on all Sanitary Sewage Incinerators (SSI). We
have worked diligently, with other SSI owners in WA state, over the past 4 years, to ensure our
compliance with these new standards. Our work included the demonstration of a new technology
designed to work in conjunction with our Venturi Pac scrubber, which has proven to be a successful
approach. As we await EPA's approval of this new technology we were required to submit a testing plan
which would demonstrate compliance of the technology. Unfortunately, the sampling equipment
required is rather expensive and will be used infrequently. Given the City of Lynnwood is in a similar
position we have discussed the opportunity to share the equipment and reduce the overall cost of
testing to the citizens of Edmonds and Lynnwood. The equipment is sturdy and lends itself well to
transport and sharing with multiple users. While it is possible to rent the equipment on a test by test
basis this is not a cost effective approach for us in part due to the uncertainty and frequency of the
testing schedule. The cost of the basic model is approx $46,000 plus tax and does not include the
individual sampling supplies or the laboratory analysis at an outside laboratory. The life expectancy of
the equipment is 15 -20 years. Our intention is to be ready to move forward with the purchase of this
equipment, regardless of the success of this Interlocal Agreement, immediately after the anticipated
approval from EPA is received. Once the approval is received we have a limited time to comply.
Attachments:
COL Interlocal final
Packet Pg. 101
pezllepedS .aol poomuukl to A1!3 tpmjuauaeeft leoopa;ul : 0£ZL) leU1.; leooPe;ul l03 :;uauayoe;;b
ev o
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INTERLOCAL AGREEMENT FOR SHARING OF SPECIALIZED EQUIPMENT M
FOR THE DISPOSAL OF BIOSOLIDS a
BETWEEN THE CITY OF EDMONDS AND THE CITY OF LYNNWOOD
WATER AND WASTEWATER DISTRICT
THIS INTERLOCAL AGREEMENT ("Agreement") is made by and between the
City of Edmonds ("Edmonds"), and the City of Lynnwood ("Lynnwood"), (referred to
individually as a "Party" and collectively as "Parties").
WHEREAS, Edmonds and Lynnwood each operate Fluidized Bed Sewage Sludge
Incinerators for biosolids disposal; and
WHEREAS, the U.S. Environmental Protection Agency ("EPA") has implemented
stringent operating standards for Sewage Sludge Incinerators under 40 CFR Part 60,
Subpart MMMM; and
WHEREAS, Edmonds and Lynnwood have been granted approval by the EPA to
use Mercury Adsorption Modules within the existing Venturi Pac Scrubbers at both the
Edmonds and Lynnwood facilities to meet these stringent standards, and
WHEREAS, formal test plans have been approved by the EPA which require
specialized sampling/testing equipment and trained technicians for this work; and
WHEREAS, Edmonds and Lynnwood would benefit by sharing this specialized
testing equipment, training resources and technical support;
NOW, THEREFORE, in consideration of the mutual promises set forth herein, it is
agreed by and between the Parties as follows:
TERMS
1. Purpose. This Agreement is authorized by and entered into pursuant to
Chapter 34.39 RCW. The purpose of this Agreement is to set forth the rights and
responsibilities of the Parties for the joint purchase and ownership of specialized
sampling/testing equipment as set forth above, the responsibilities for maintaining the
equipment, the intended coordination of use of the equipment, and the provisions for the
termination of this Agreement by either Party.
A. Purchase of Equipment. Edmonds will purchase APEX brand
equipment capable of conducting automated sampling for Method 30B protocol, as
identified on the attached Exhibit A (the "Equipment"), as required by the EPA, for use at
both the Edmonds and Lynnwood facilities. The Equipment will be jointly owned by the
Parties.
B. Equipment Maintenance. Edmonds will be responsible to ensure that
all maintenance and calibration of the Equipment is properly performed in order to
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maintain the Equipment in good working condition. Edmonds shall maintain and retain all
records of the Equipment's maintenance and calibration, and all such records shall be
available to Lynnwood upon request, during the initial term and any renewal term(s) of this a
Agreement.
C. Use of Equipment. Equipment use must be requested and scheduled
one (1) month in advance by the Plant Manager of either Party to ensure availability on a
specific date. Otherwise, the Equipment will be available to either Party on a first -come,
first -served basis with a maximum of seventy-two (72) hours continuous use.
Each Party shall allow only authorized and trained staff to operate the
Equipment. In addition, qualified and trained consultants, performing work for either Party
as an independent contractor, may be authorized. The Equipment may not be shared with
any third party without mutual written consent of the Parties.
When the Equipment changes hands between the Parties, a visual inspection
will be performed by representatives of both Parties. The Equipment's condition will be
noted on a chain of custody form which will accompany the Equipment. Any and all visual
damage will be noted, and the last user of the Equipment shall have the responsibility to
repair and correct any and all new damage noted in the inspection.
D. Staff Support. When requested and approved, either Party may
assign staff to perform a sampling event for the other Party or provide training to an
employee of the other Party.
2. Payment.
A. Lynnwood agrees to pay Edmonds one-half (50%) of all costs incurred by
Edmonds for the purchase, calibration and/or any manufacturer's recommended
maintenance that may be required for the Equipment.
B. Each Party is required to separately pay for all independent lab
testing and consumable laboratory supplies required independent of this Agreement.
C. When Edmonds personnel are assigned to assist Lynnwood, or when
Lynnwood personnel are assigned to assist Edmonds, a fee based on an hourly rate of
$50 will charged to the other Party. This is not in any way intended as compensation for
the employee performing the service, but as an acknowledgement of the impact to the
organization.
D. If damage is reported, Edmonds will coordinate with an appropriate
vendor to address the required repairs to the Equipment. Invoices presented for repair of
the Equipment will be either paid by Edmonds or forwarded to Lynnwood for payment,
depending upon the responsibility for the damage consistent with Section 1.0 above.
E. Edmonds shall submit invoices to Lynnwood for the amounts owed
by Lynnwood to Edmonds under this Agreement. Lynnwood shall submit invoices to
Edmonds for the amounts owed by Edmonds to Lynnwood under this Agreement. If
-2-
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either Party objects to all or any portion of any invoice, it shall so notify the other Party
within thirty (30) days from the date of receipt of the invoice, and shall pay the portion of
the invoice not in dispute. The Parties shall immediately make every effort to settle the a
disputed portion. If they are unable to resolve their dispute, the Parties agree to use a
binding alternative dispute resolution procedure to resolve their differences.
3. Duration. This Agreement shall become effective upon the date that it is (1)
executed by both Parties and (2) either filed with the County Auditor or posted on at least
one of the Parties' websites in accordance with Section 15 below ("Effective Date"). This
Agreement shall remain in effect for an initial term of one year starting on the Effective
Date. Thereafter, this Agreement shall renew annually on the same terms for up to five
additional one-year terms, unless the Agreement is amended or is terminated as provided
in Section 4 or 5 below. Any amendment(s) to this Agreement for any renewal period will
be effective only upon the written agreement of the Parties signed by the duly authorized
representatives of Edmonds and Lynnwood. Upon the expiration of the initial term or any
renewal term(s), the Parties shall dispose of the Equipment and share equally in any of the
proceeds of the sale of the Equipment, consistent with Section 5 below.
4. Termination. Either Party may terminate this Agreement at any time upon
sixty (60) days written notice to the other Party. The Party terminating the Agreement shall
release all ownership of and rights of use in the Equipment, and shall execute a bill of sale
transferring its ownership rights in the Equipment to the other Party as of the effective date
of the termination.
5. Disposal of Equipment. In the event it becomes necessary to dispose of the
Equipment, the Parties will consult the Equipment manufacturer as to its current fair
market value, make every reasonable effort to sell the Equipment for such value, and
share equally in the proceeds of such sale. Upon disposal of the Equipment, this
Agreement shall automatically terminate.
6. Indemnification and Hold Harmless. Each Party agrees to be responsible
and assumes liability for its own negligent or intentional acts or omissions, and those of its
officers, agents or employees, while performing work pursuant to this Agreement, to the
fullest extent allowed by law, and agrees to save, indemnify, defend, and hold the other
Party harmless from any such liability; provided that said indemnification does not apply to
damages or liabilities caused solely by the negligent or intentional acts of the other Party.
In the case of negligence of both of the Parties, any damages allowed shall be assessed
in proportion to the percentage of negligence attributable to each Party, and each Party
shall have the right to seek contribution from the other Party in proportion to the
percentage of negligence attributable to the other Party.
7. Insurance. Each Party, at its own cost, shall procure and maintain for the
duration of the term and any renewal term(s) of this Agreement, insurance against claims
for injuries and damages to persons or property which may arise from or in connection
with the exercise of rights and privileges granted by the Agreement.
8. Independent Relationship. It is understood and agreed that this Agreement
is solely for the benefit of the Parties hereto and gives no right to any other party. No joint
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venture or partnership is formed as a result of this Agreement. Further, nothing in this Y
Agreement shall be construed to create an employment relationship between Edmonds
and any employee, agent, representative or contractor of Lynnwood, or between a
Lynnwood and any employee, agent, representative or contractor of Edmonds.
9. Miscellaneous Disclosures Required by RCW 39.34.030. No separate legal
entity shall be created by this Agreement, and each party hereto shall be responsible for
its own budgeting of funds transferred under this Agreement. Edmonds shall serve as the
administrator of this Agreement.
10. Notices. All notices that are given pursuant to this Agreement shall be
deemed given when hand delivered, or when deposited in the United States mail,
postage prepaid, by registered or certified mail, return receipt requested. Notices to
Edmonds shall be sent to the following address:
City of Edmonds
Wastewater Treatment Plant Manager
200 2"d Ave S.
Edmonds, WA 98020
Notices to Lynnwood shall be sent to the following address:
City of Lynnwood
Deputy Public Works Director / City Engineer
19100 44th Avenue W.,
P.O. Box 5008
Lynnwood, WA 98046-5008
11. Entire Agreement. The written provisions and terms of this Agreement shall
supersede all prior verbal statements of any officer or other representative of the Parties,
and such statements shall not be effective or be construed as entering into or forming a
part of, or altering in any manner whatsoever, this Agreement.
12. Modification. No waiver, alteration, amendment or modification of any of the
provisions of this Agreement shall be binding unless in writing and signed by duly
authorized representatives of Edmonds and Lynnwood.
13. Waiver. Failure to insist upon strict compliance with any terms, covenants or
conditions of this Agreement shall not be deemed a waiver of such, nor shall any waiver or
relinquishment of such right or power at any time be taken to be a waiver of any other
breach.
14. Governing Law and Venue. This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington. Any suit brought by
either Party arising out of this Agreement shall only be maintained in a court of competent
jurisdiction in Snohomish County, Washington.
15. Filing. This Agreement shall be filed with the Snohomish County Auditor or
posted on Edmonds' and Lynnwood's respective websites, as required by RCW
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39.34.040
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CITY OF EDMONDS
Mayor David O. Earling
ATTEST/AUTHENTICATED:
Scott Passey, City Clerk
APPROVED AS TO FORM.
Office of the City Attorney
CITY OF LYNNWOOD
Mayor Nicola Smith
ATTEST/AUTHENTICATED:
Sonja Springer, Finance Director
APPROVED AS TO FORM -
City Attorney
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XC=30B
Alllt�lll1l7tE' m MP.E �Cw.�w�wrTM Aw�.w�w
The XC-30B MercSampleel Console, designed
especially for performing Method 30B, simplifies
sampling requirements by automating data
acquisition, sample flow adjustments, leak checks,
calculations, temperature control, and calibrations.
Data is easily transferred to a Microsoft Windows
Based PC through USB Interface. The XC-30B
MercSamplerTM performs dual sorbent trap
sampling at flow rates up to 2.5 Ipm. It can be
operated with your choice of probes and gas
conditioning systems, including our popular
SGC-4000HGP Stirling Gas Conditioner.
Method 30B - Determination of Total Vapor Phase
Mercury Emissions from Coal -Fired Combustion
Sources using Carbon Sorbent Traps.
Features
• Fully Automated for Paired Sampling
• Dual Dry Gas Meters and Mass Flow Sensors
• Alerts for Port and Traverse Point Changes
• Simple Data Export
• Compact Portable System
• Eight Isolated Type K Thermocouple Channels
• USB Interface
• Easily Configured with Windows Based PC
i
Vol'
XC-30B Consoles
Model Description
XC-30B Source Sampler flow rates up to 2.5 Ipm (120 VAC)
XC-306-V Source Sampler flow rates up to 2.5 Ipm (240 VAC)
Please contact your sales representative for more details.
A Typical System Includes:
• Automatic Console:
XC-30B Sampling Console with Netbook
• Gas Conditioner: Portable Versions
• Stainless Steel Probe: Optional Length with
Single Heater, for Dual Sample Traps
• Umbilical: Heated Line, Specify Length
Automated XC-30B MercSampleFm
Console with Netbook Computer
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Thermocouple
Inputs
AC Power Input
Advanced
Microprocessor Control
Remc
SpecMeations
Dry Gas Meters:
• Dual dry gas meters with integrated optical
encoders, resolution to 1 cc
• Model K2 positive displacement type.
• 0.4 liter per revolution.
• Optical encoder sensor with quadrature pulse output.
Sample Pumps:
• Dual Head Miniature Diaphragm Pumps with
12 VDC motors, Max Vac. 22" Hg
Sample Flow Control:
• Stainless steel sample manifolds fitted with mass flow
sensors, vacuum sensors, and proportional valves.
• Constant flow sampling <300 ccm.
• Mass Air Flow: Flow control, 300 to 2500 ccm
• Proportional Valve: Voltage Sensitive Orifice (VSO), 12 Vdc.
Data Acquisition Control Board (DAC):
• Enhanced Flash 16 bit RISC based microcontrollers; main
and Digital Signal Processing (DS). Real time clock with
auto backup and write protection to external SRAM.
• High Speed 14bitA/D convertor with parallel DSP interface.
• Memory Card for data storage — stores up to 99 tests
• USE; 2.0 Comm Input connection.
L U L) V00 MU LV1 V00 IVIOL01
Indicators Port Volume A Volume B
Sample B
Exhaust
Communications:
• PC user interface via USB
Thermocouple Multiplexer:
• Accepts Type K Thermocouple inputs; input protection
includes gas discharge tubes for ESD and surge protection.
• 11 Pic Microcontrollers, 1 for each channel and MUX circuitry
• MUX Circuitry to receive multiple inputs and transmit
selected output.
• 10 microcontrollers, one for each optically isolated channel.
Integrated Temperature Control:
• Designed into DAC for single probe/trap heater control
output via 25 amp SSR.
Pressure:
Barometric Pressure
• 600 to1100 mbar, 17.7 to 32.4"Hg, temperature compensated,
amplified output.
Vacuum
• 0 to 30" Hg, 0 to 101 kPa, 2% accuracy.
• Durable UHMW Polyethylene Case:
Built -In Handles (Size 10U) 19" Rack Mount Panel
• AC Power: 120 Vac 601-1z. 1220 Vac 50Hz
• Dimensions: 23in x 21 in x 12in (58cm x 53cm x 30.5cm)
• Weight: 39 lbs. (17.7kg)
Website: www.apexinst.com Ar' y,.�. mmrssm Apex Instruments, Inc.
204 Technology Park Lane
Contact: info@apexinstcom 919-557-7300 or 800-882-3214 Fuquay-Varina, N.C. 27526, U.S.A.
Publication: PF-XC-3013 Date Issued: 2-25-2010 Revision Date: 6-25-2013
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5.1
City Council Agenda Item
Meeting Date: 05/17/2016
2016 National Police Week Proclamation (5 min.)
Staff Lead: Mayor Earling
Department: Mayor's Office
Preparer: Carolyn LaFave
Background/History
Staff Recommendation
<Type or insert text here>
Narrative
In 1962, President Kennedy proclaimed May 15 as National Peace Officers Memorial Day and the
calendar week in which May 15 falls, as National Police Week. Established by a joint resolution of
Congress in 1962, National Police Week pays special recognition to those law enforcement officers who
have lost their lives in the line of duty for the safety and protection of others.
In recognition of this, May 15 - 21, 2016 is designated Police Week in the City of Edmonds. This week
also coincides with the Edmonds Police Department's annual awards ceremony, recognizing the positive
contributions made by department staff and citizens during the preceding year.
Attachments:
N PW_2016
Packet Pg. 109
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City of Edmonds * Office of the Mayor
National Police Week 2oit6
To recognize National Police Week 2016 and to honor the service and sacrifice of
those law enforcement officers killed in the line of duty while protecting our
communities and safeguarding our democracy.
WHEREAS, there are approximately 900,000 law enforcement officers serving
in communities across the United States, including 51 sworn
members of the Edmonds Police Department; and
WHEREAS, nearly 60,000 assaults against law enforcement officers are
reported each year, resulting in approximately 16,000 injuries; and
WHEREAS, since the first recorded death in 1791, 20,000+ law enforcement 2
officers in the United States have made the ultimate sacrifice and r
been killed in the line of duty; and z
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WHEREAS, the names of these dedicated public servants are engraved on the N
walls of the National Law Enforcement Officers Memorial in
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Washington, D.C.; and N
WHEREAS, 123 law enforcement officers were killed in the line of duty in 2015,
and thus far 36 officers have been killed in 2016; and N
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WHEREAS, the service and sacrifice of all officers killed in the line of duty will a
be honored during the National Law Enforcement Officers Memorial Z
Fund's 28th Annual Candlelight Vigil, on the evening of May 13,
2016; and E
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WHEREAS, the Candlelight Vigil is part of National Police Week, which takes r
place this year on May 15-21; and a
WHEREAS, May 15 is designated as Peace Officers Memorial Day, in honor of
all fallen officers and their families;
NOW THEREFORE, I, David O. Earling, Mayor, do hereby proclaim May 15-21,
2016, as Police Week in the City of Edmonds, and publicly salute the service of law
enforcement officers in our community and in communities across the nation.
David O. Earling, Mayor
May 11, 2016
Packet Pg. 110
5.2
City Council Agenda Item
Meeting Date: 05/17/2016
Edmonds Arts Commission Annual Report for 2015 and Update on Community Cultural Plan
Implementation (20 min.)
Staff Lead: Frances Chapin
Department: Parks, Recreation & Cultural Services
Preparer: Frances Chapin
The Arts Commission will present the Annual Report for 2015. Following the annual report, an overview
will be presented about implementation progress to date for the 2014 approved Community Cultural
Plan, highlighting accomplishments both by the City and by the community as a whole.
Attachments:
2015 Annual Review
Packet Pg. 111
5.2.a
MISSION
The Edmonds Arts Commission
exists to ensure that the arts are
integral to our community's
quality of life, economic vitality,
and central identity.
BRACKETT'S
LANDING
A. History of Early Edmonds „
Drawings by Martha Morris
40 YEARS OF DEDICATION TO THE ARTS
CITY OF EDMONDS ARTS COMMISSION
e�9eviewr.�s
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PROGRAMS
LITERARY ARTS
Presented the 30t' annual Write on the Sound Writers' Conference (WOTS) which
sold out with about 270 registered participants from across the county [1]. The event
featured plenary speakers Rick Steves and Stella Cameron, a full day of pre -conference
writing workshops; Writing Contest awards sponsored by Patricia Thorpe & Heather
Krause/RBC Wealth Management; reception sponsored by Windermere Real Estate -
Edmonds; on site bookshop by Edmonds Bookshop; and hospitality sponsored by Walnut
Street Coffee (www.writeonthesound.com).
Facilitated the Best Book I Ever Read Poster Contest for third graders in Edmonds
schools, with an exhibit of winning entries and a talk by illustrator Karen Lewis at the
reception [2] in partnership with Friends of the Edmonds Library and Edmonds School
District.
Provided support for Edmonds Center for the Arts literary and theatre arts
education residency in two high schools with artist Anu Yaday.
PERFORMING ARTS
Presented seven free Summer Concerts in City Park [3] , featuring diverse
performances sponsored by Lynnwood Honda and Acura of Lynnwood. Presented a
second season of twelve Hazel Miller Plaza Concerts sponsored by the Hazel Miller
Foundation. Summer concerts were attended by approximately 4,000 people.
Co -sponsored the Seattle Opera Previews lecture series with Edmonds Sno-Isle
Library, and sponsored performers for the free Kidstock event presented by Edmonds
Center for the Arts.
VISUAL ARTS
Four Exhibit Spaces featured work by regional artists. Exhibits in the Library, the
Edmonds Arts Commission Display Case, the Youth Display Case [4] and joint shows in
the Edmonds Arts Festival Gallery (EAFF) included group shows, selections from the
City's Hekinan Collection, the Edmonds Arts Festival Museum Collection (EAFF), and
three group shows by local high school students. Joint exhibits with EAFF included a
retrospective in honor of Marjorie Bruce, illustrations by artist Karen Lewis in
conjunction with the Write on the Sound conference [5] and an exhibit of works by Susan
Waite [6].
Partnered with the new Cascadia Art Museum to loan a Guy Anderson painting from
the City Public Art Collection for their opening exhibit.
ARTS ASSISTANCE
Provided assistance and information services to artists, arts organizations and the
community. Awarded $10,000 for Tourism Promotion from Lodging Tax Funds to
Olympic Ballet Theatre, Cascade Symphony, Driftwood Players, Edmonds Art Studio
Tour/EAFF, Frank DeMiero Jazz Fest, Phoenix Theatre and Sno-King Chorale.
Published the quarterly EAC Arts Bulletin e-newsletter, circulation 2,900.
COMMUNITY INVOLVEMENT & PARTNERSHIPS
Partnered to support and promote the arts, arts education, and cultural tourism in
a variety of ways with Edmonds cultural organizations including: Edmonds Arts Festival
Foundation (visual art exhibits and public art), Edmonds Center for the Arts (arts
education), Edmonds Community College/Edmonds Conference Center (4th Avenue
meetings), Sno-Isle Library (Opera series, exhibits, pre-WOTS poetry reading), and
Friends of the Library (Best Book), Edmonds Historical Museum (History book; plaza),
Hazel Miller Foundation (Hazel Miller Plaza Concert Series); Bird Fest (exhibits); and
local businesses.
Organized the Arts & Humanities month proclamation presented at City Council
with the Arts in Edmonds video developed for the Mini Arts Summit in July.
Participated in the City's 125th anniversary planning and reprinted Bracketts
Landing: A History of Edmonds in celebration of the anniversary and honoring local
author Joan Swift. [7]
Worked closely with a community advisory group and the Economic Development
Department to encourage use of the new online calendar for Arts, Culture and Events in
Edmonds at www.VisitEdmonds.com [8].
Initiated work on developing a process and plan for interpretive signage in parks in
conjunction with Historic Preservation and Parks Department.
Packet Pg. 112
5.2.a
PUBLIC ART
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Worked with community partners to facilitate artist selection process for 4th Avenue
Interim Art project [9]. Worked with artist Iole Alessandrini and Public Works on final
design process with installation planned in 2016.
Promoted the Art Enhanced Flower Basket Poles commemoration program with 11
of the 22 installed poles assigned commemorations.
Managed temporary artwork program for "On the Fence", including installation by
Liz Tran [10], expanding the program to include two sites.
PLANNING
The Arts Commission works to support the Community Cultural Plan [I I ],
a component of the City Comprehensive Plan. The 6 year update approved in 2014
includes the following goals:
• Reflect Edmonds' commitment to arts and culture through integration of the arts in
the city's physical infrastructure, planning, image and brand
• Embrace an expansive view of art and culture to include and respond to multiple
forms of artistic and cultural expression
• Foster creative community partnerships to increase and secure accessibility to the
arts and cultural experiences
• Maximize and diversify use of spaces for arts & cultural activities.
• Strengthen communication among arts and culture organizations and increase
cultural awareness in the community.
With a focus on implementation the EAC convened and facilitated over a dozen work
group meetings in five key areas to address the 34 CCP strategies throughout 2015. About
40 work group volunteers developed approaches to implementation which were reported
back to the community at a Mini Arts Summit in July 2015 organized by the EAC with
support from Edmonds Arts Festival Foundation. Over 50 attendees participated in break
out groups. [12]
015 Edmonds Arts Commission Projects and Programs
10 REVENUE
38% - Earned Income
11% - Contributed/Donations
11 % -General Fund
19% - Lodging Tax Funds
2 1 % - Public Art*
EXPENSES
39% - Events, Programs, Arts Education
4% - Supplies & Equipment
22% -Marketing Arts & Culture and
Tourism Promotion
35% - Public Art
*Revenue for Public Art varies from year to year depending on eligible City
construction projects and private donations. Grant funded projects are not eligible for
One Percent for Public Art. Staffing for the Arts Office is through the Parks,
mecreation, and Cultural Services Department.
2015 COMMISSIONERS
Kevin Conefrey (Chair), Beverly Shaw-Starkovich (Vice -Chair), Suzy Maloney,
Marni Muir, Joanne Otness (WOTS Steering Committee Chair), Lois Rathvon, and
11 Samantha Saether.
2015 STAFF
Frances White Chapin, Arts and Culture Manager, frances.chapin@edmondswa.gov
Laurie Rose, part-time Administrative Assistant/WOTS, laurie.rose@edmondswa.gov
The City of Edmonds Arts Commission meets to advise and recommend on arts issues
and arts programs to the Mayor and City Council. EAC meets the first Monday of the
month at 6 PM in the Frances Anderson Center, Room 113. The public is welcome. For
information, call 425-771-0228.
Edmonds Arts Commission—www.edmondsartscommission.org
12 City of Edmonds Parks, Recreation and Cultural Services Department
Frances Anderson Center, 700 Main Street, Edmonds WA 98020
Photos: Staff
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Packet Pg. 113
7.1
City Council Agenda Item
Meeting Date: 05/17/2016
Civic Playfields right-of-way vacation (10 min.)
Staff Lead: Sean Conrad
Department: Planning Division
Preparer: Sean Conrad
Background/History
On April 12, 2016 the City Council adopted Resolution Number 1354 setting a hearing date to consider
vacating the rights -of -way of two streets and one alley within the Civic Playfields.
Staff Recommendation
Staff finds the requested vacation of two street rights -of -way and the alley right-of-way to be in
accordance with the criteria in ECDC 20.70.020 and the Comprehensive Plan, including the PROS plan,
and recommends that the City Council APPROVE the right-of-way vacation (PLN20160018).
Narrative
The city recently acquired the Civic Playfields from the school district. The street vacation is being
considered because the city intends to continue to use the Civic Playfields property as a park in
perpetuity, making it unlikely that the two streets and the alley will ever be developed for
transportation purposes.
Attachments:
Council staff report with attachments
Packet Pg. 114
7.1.a
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CITY OF EDMONDS
1215`h Avenue North, Edmonds WA 98020
Phone: 425.771.0220 • Fax: 425.771.0221 • Web: www.edmondswa.gov
DEVELOPMENT SERVICES DEPARTMENT • PLANNING DIVISION
PLANNING DIVISION
REPORT & RECOMMENDATION TO THE CITY COUNCIL
Project: Consideration of vacating two street rights -of -way and one alley right-of-
way located at the Civic Playfields
Requested Permits: PLN20160018
Date of Report: May 12, 2016
Staff Contact:
Sean Conrad, AICP, Associate Planner
Public Hearing: May 17, 2016
Edmonds Public Safety Complex: Council Chambers
250 - 5tn Avenue North, Edmonds, WA 98020
I. SUMMARY OF PROPOSAL AND PROCESS
On April 12, 2016 the City Council adopted Resolution Number 1354 setting a hearing
date to consider vacating the rights -of -way of two streets and one alley within the Civic
Playfields. The city recently acquired the playfields from the school district. The street
vacation is being considered because the city intends to continue to use the Civic
Playfields property as a park in perpetuity, making it unlikely that the two streets and the
alley will ever be developed for transportation purposes.
II. GENERAL INFORMATION
1. Owner: City of Edmonds
2. Location: Civic Playfields, 310 6th Avenue North, Edmonds
3. Zoning: Public Use (P)
4. Size: The rights -of -way for the two streets and alley are approximately 1.88 acres.
5. Existing Use: The rights -of -way are currently incorporated into the track, playfields,
basketball and tennis courts located at the Civic Playfields park.
PLN20160018
Page 1 of 3
Packet Pg. 115
7.1.a
III. NOTICE
A notice for the council's consideration of vacating the rights -of -way for the two streets
and alley was published in the Herald Newspaper on Sunday, April 24, 2016. A notice
was also posted at the subject site, as well as the Public Safety Complex, City Hall, and
the Library on April 22, 2016. Notices were also mailed to property owners within 300
feet of the site. The City has complied with the noticing provisions of ECDC 20.70.090
(Attachment 5).
IV. PUBLIC CONCERNS
No public comments have been received as of the writing of this staff report.
V. TECHNICAL COMMITTEE
This application was reviewed and evaluated by Fire District #1 and the Engineering
Division of Public Works. Fire District #1 did not have any comments on the proposal.
Engineering Review and Comment: Upon review of this Street Vacation request, the
Engineering Division has concluded that they support the street vacation request. The
Engineering Division's memo (Attachment 6) noted that the city has various utilities
within and through the rights -of -way being vacated as well as through the surrounding
playfield. The Engineering Division determined that it is unnecessary for the city to
reserve an easement for such utilities when the city is the fee -owner of the abutting
property and when the vacation will result in the city continuing to have the right to
maintain utilities within the subject property.
VI. CRITERIA FOR VACATION
Public Interest: In order to approve a request to vacate public right-of-way, the Council
needs to find that the proposed vacation is in the public interest. This vacation could be
seen as a benefit to the public in that it will allow for the utilization of the land within the
right-of-way for park purposes. The city street map does not identify these rights -of -way
for future development. The current and future use of the property, including the rights -
of -way, as a public park is consistent with the City's Comprehensive Plan and Parks,
Recreation and Open Space plan.
Access: To consider a right-of-way vacation access cannot be denied to the property
adjacent to the right-of-way vacation. The park, Civic Playfields, is 9rovided vehicle and
pedestrian access via 6ch Avenue North on the park's west side and 7 Avenue North on
the park's east side. There are also two alleys bordering the north and south sides of the
park. Vacating the undeveloped rights -of -way will not deny or impact access to the park
property.
PLN20160018
Page 2 of 3
Packet Pg. 116
7.1.a
VII. COMPREHENSIVE PLAN
The Comprehensive Plan designation for this site is "Public." The Comprehensive Plan
consists of the chapters within the plan itself with additional elements of the plan adopted
by reference. One of these elements adopted by reference is the Parks, Recreation and
Open Space (PROS) plan, recently updated and adopted by the City Council in February
of 2014. The PROS plan provides comprehensive guidance on the development and
management of Edmonds' parks, recreation and open space system and the services
provided by the Parks, Recreation and Cultural Services Department.
Appendix A of the PROS plan (Attachment 4) identifies the Civic Center Playfields and
Skate Park under the category of other parks and facilities. The plan anticipates this park
to be further developed through a master plan process. Now that the park has been
acquired by the City, this master plan process can begin. Vacating the rights -of -way
within the Civic Playfelds will permit the continued use of the property as a park. The
further development and use of the rights -of -way as a park is in accordance with the
following goal in the PROS plan:
Chapter 4: Action Plan
Goal 2: Parks and Open Space
2. D Acquire Civic Playfield from Edmonds School District, master plan and
redevelop it to serve multiple recreation purposes (potentially including
events, large and small community gatherings, sports, and arts.)
VIII. CONCLUSION AND RECOMMENDATION
Based on the analysis in and the attachments to this report, staff finds the requested
vacation of two street rights -of -way and the alley right-of-way to be in accordance with
the criteria in ECDC 20.70.020, comprehensive plan and PROS plan. Therefore, staff
recommends that the City Council APPROVE the right-of-way vacation
(PLN20160018).
IX. ATTACHMENTS
1. Civic Field site map
2. Legal description
3. Zoning map
4. Appendix A (A-20) PROS plan
5. Public notice documentation
6. Engineering Division memo
X. PARTIES OF RECORD
Planning Division
PLN20160018
Page 3 of 3
Packet Pg. 117
7.1.a
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RIGHT OF WAY CENTER LINE
RIGHT OF WAY LINE
BOUNDARY LINE
R.O.W. VACATED LINE
----------- TAKE LINE
LOT LINE
PLAT LOT LINE
AREAS
VACATED EDMONDS ST. R.O.W. AREA = 37.225 SO.FT. OR 0.855 ACRES±
VACATED SPRAGUE ST. RO.W. AREA = 35,986 SOFT. OR 0.826 ACRES±
VACATED BLOCK 100 ALLEY AREA = 8,996 SOFT. OR 0.206 ACRES±
TOTAL VACATION AREA = 82,207 SO.FT OR 1.887 ACRES±
BASIS OF BEARIN0
WASHINGTON STATE COORDIA14TE SYSTEM, NORTH ZONE MAD B3(2007)
RECORD OF SURVEY AF No. 09165DO396
RECORD OF SURVEY AF No. 199906225007
LEGAL DESM"ON:
STREETS AND ALLEY VACA7701V
7HAT 15 FOOT WIDE VACATED ALLEY OF BLOCK 100, PLAT OF CITY OF
EDMONDS, VACATED SPRAGUE STREET AND VACATED EDMONDS STREET,
ALL LYING EAST OF THE EAST RIGHT OF WAY MARGIN OF SIXTH AVENUE
NORTH AND WEST OF THE WEST RIGHT OF WAY MARGIN OF SEVENTH
AVENUE NORTH. ALL WITHIN THE NORTHWEST QUARTER OF THE SOUTHWEST
QUARTER OF SEC77ON 24, TOWNSHIP 27 NORTH, RANGE 3 EAST,
WILLAMETTE MERIDIAN, SNOHOMISH COUNTY, WASHINGTON.
CONTAINING 82,207 SO.FT OR 1.887 ACRES MORE OR LESS
SEC. 24, TWP. 27 N., RGE. 3 E, W.M-
" AUDITOR'S CERTIFICATE SURVEYOR'S CERTIFICATE
I This map correctly represents a survey made by
♦ DUANE HARTMAN & ASSOCIATES, INC. FILED FOR RECORD AT THE REQUEST OF DUANE HARTMAN & ASSOCIATES, A. R, me or under my direction in conformance with the
w _ S, rve 0rs — STREETS AND ALLEY VACATION � e* •4. , a requirements of the SURVEY RECORDING ACT at the
y INC., THIS DAY OF AT _MINUTES PAST-M.. C �� request of CITY DF DMD Ds �"�
16928 WOODINALLE-REDMOND ROAD, B-107 (425) 483-5355 C''' "'EEE re q
WOODINIA LE, WASHINGTON 98072 FAX (425) 463-4650 AND RECORDED IN VOLUME OF SHORT PLATS, PAGE(S)__ ; FOR o in MARCH 2016
RECORDS OF SNOHOMISH COUNTY WASHINGTON.
Drawn AAC Date 47 16 Job No , 5-25„ CITY OF EDMONDS
Checked DAH 15-2511 VAC.dwg Sheet 1 of 1 COUNTY AUDITOR DEPUTY AUDITOR DOUGLAS A HARTMAN, PLS
CERTIFICATE No. 36798
Attachment 2 - - LEGAL DESCRIPTION I Packet Pg. 119
7.1.a
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File No. PLN20160018 0 120 240 480
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Attachm Packet Pg. 120
7.1.a
City of Edmonds Parks, Recreation and Open Space Plan
Civic Center Playfields & Skate Park Other Parks and Facilities
Park Features
• 7.92 Acres
• 0.3 miles of walking trail
■ Playground
• Basketball courts (2)
• Tennis courts (2)
• Football field (1 youth)
• Soccer fields (1 adult, 1 youth)
Site considerations
• Owned by Edmonds School District
• Operated by City of Edmonds
• Zoned Public Use
• Skate park
• Portable restrooms (2)
• Petanque courts (4)
• Cinder track (.25 miles)
• Stadium
• This site used for 41h of July Fireworks display,
Taste of Edmonds, Wenatchee Youth Circus
Planned Improvements
■ Acquisition, master planning and development
• Add large play area
• Continued maintenance
A-20
Appendix A: Existing System
Attachm Packet Pg. 121
7.1.a
PUBLIC HEARING NOTICE
EDMONDS CITY COUNCIL
On Tuesday, May 17, 2016 the Edmonds City Council will hold a public hearing
regarding the following issue:
CONSIDERATION FOR THE VACATION OF TWO STREETS RIGHT-OF-
WAY AND ONE ALLEY RIGHT-OF-WAY LOCATED WITHIN THE
RECENTLY ACQUIRED CIVIC FIELD PROPERTY
The City Council meeting will begin at 7:00 p.m. at the Council Chambers, Public
Safety Complex, 250 5t Avenue North, Edmonds, Washington. At the time and
place stated above, all interested parties will be heard, however, there will be a time
restriction for oral comment. Written comments are welcomed prior to or at the public
hearing. Information on this project can be viewed or obtained at the City of Edmonds
Development Services Department, 121 5t" Ave North, Edmonds, WA 98020 between
the hours of 8:00 A.M. and 4:30 P.M. Monday — Friday (8:30 A.M. to 12:00 P.M. only on
Wednesdays) or online through the City's website at www.edmondswa.gov through the
Permit Assistance link. Search for permit PLN20160018.
If the item is continued to another date because it is not completed, or further
information is needed, the date of the continuation will be announced only at the
meeting. Additional information may be obtained at the Development Services
Department, 121 5th Avenue N., Edmonds. Telephone: (425) 771-0220.
Scott M. Passey, MMC
Edmonds City Clerk
Published: April 24, 2016
Posted/Mailed: April 22, 2016
WARNING! THE REMOVAL, MUTILATION, DESTRUCTION, OR CONCEALMENT OF THIS
NOTICE BEFORE THE DATE OF THE MEETING IS A MISDEMEANOR PUNISHABLE BY FINE
AND IMPRISONMENT.
THIS NOTICE MAY BE REMOVED AFTER MAY 17, 2016
Parking and meeting rooms are accessible for persons with disabilities.
Contact the City Clerk at (425) 775-2525 with 24 hours advance notice for special accommodations.
Attach m Packet Pg. 122
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600 BELL ST UNIT 302
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730 DALEY ST
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JOHNSON MICHAEL VINCENT & GAIL
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641 BELL ST UNIT 201
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BERRY BRIAN & KENDALL
610 DALEY ST UNIT B
EDMONDSWA98020
GREEN CAROL A
610 DALEY ST UNIT E
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FRITTS BARBARA NELSON
48911 NOLINE PL
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761 DALEY ST
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STONE JEFFREY & ANDREA
202 7TH AVE N
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NEWELL-DAGGETT YVONNE J
641 BELL ST
EDMONDSWA98020
MCMAHON PATRICK D JR & LUCINDA
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641 BELL ST UNIT 202
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DUNSDON LORNA M
610 DALEY ST UNIT C
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ABEL STEVEN L
610 DALEY ST UNIT F
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121 3RD AVE N
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14011 SE 42ND PL
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DEWID JOHN D & COURTNEY R
712 BELL ST
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632 BELL ST #201
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AFFIDAVIT OF POSTING
STATE OF WASHINGTON )
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COUNTY OF SNOHOMISH)
being first duly sworn, on oath deposes and says that on the 22"a
day of April, 2016, I posted the following notice:
CONSIDERATION FOR THE VACATION OF TWO STREETS RIGHT-OF-
WAY AND ONE ALLEY RIGHT-OF-WAY LOCATED WITHIN THE
RECENTLY ACQUIRED CIVIC FIELD PROPERTY,
more particularly described in said Public Hearing Notice attached herewith, in four public
places in the City of Edmonds. Posting was done in four conspicuous places in the area for
which the meeting is being held, as indicated by the map attached.
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SUBSCRIBED AND SWORN to before me this R,17�ay of April, 2016.
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NotarOPublic Signature
Attach m Packet Pg. 129
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7.1.a
Date:
To:
From:
Subject
MEMORANDUM
May 11, 2016
Sean Conrad, Associate Planner
Jennifer Lambert, Engineering Technician
PLN20160018, City of Edmonds - Civic Center Playfield Street
Street Vacation — 310 6t' Ave N
Engineering has reviewed the street vacation application for the City of Edmonds Civic
Center Playfields. The information provided is consistent with Title 18 Edmonds Community
Development Code & Engineering standards.
The City has various utilities within and through the rights -of -way being vacated as well as
through the surrounding playfield. It is unnecessary for the city to reserve an easement for
such utilities when the city is the fee -owner of the abutting property and when the vacation
will result in the city continuing to have the right to maintain utilities within the subject
property.
Thank you.
City of Edmonds
Attachm Packet Pg. 131
8.1
City Council Agenda Item
Meeting Date: 05/17/2016
Civic Center Field Master Plan PSA (15 min.)
Staff Lead: Carrie Hite
Department: Parks, Recreation & Cultural Services
Preparer: Carrie Hite
Background/History
Civic Center Field was recently acquired by the City from the Edmonds School District. The property
officially closed on February 9, 2016.
The PROS plan and Parks CIP have both identified the City's goals of master planning this property once
acquired.
This Council held a kick off meeting for the planning process on May 3, 2016.
Staff Recommendation
Council authorize the Mayor to sign the PSA with Walker Macy for completion of the Civic Field Master
Plan.
Narrative
To begin the process of the master plan for Civic, staff published an RFQ to solicit bids for qualified
entities to submit proposals for assisting the City with this master plan. The RFQ was published on
February 12, 2016, with submittals due on March 8th. There were eight total submittals. Staff created
an objective scoring matrix representing the criteria in the RFQ. After scoring, staff invited three firms
to interview with a citizen and staff committee. After the interviews, the committee unanimously
recommended contracting with Walker Macy to assist the City with the master plan for Civic.
City staff have met with Walker Macy to design a robust public process to master plan Civic Field.
Walker Macy presented this plan and process to Council on May 3rd, 2016 in a kick off meeting. Based
on the results of this meeting, and the interest in having a historical analysis, I requested Walker Macy
to revise their original scope of work to include this component.
By including this component, it brought the price from $96,000 to $106,980. According to the
purchasing policy, Council will need to authorize the Mayor to sign the Professional Services Agreement
because it is over the $100,000 threshold.
In addition, the preliminary budget for this was $100,000. Staff also requests authorization of an
additional $6980 to be added to the budget. Staff would bring this back in the next budget amendment.
Attachments:
Civic Master Plan Proposed Dates
Schedule
Civic—Field—RFQ
Packet Pg. 132
8.1
1604025_Council Presentation —small
DRAFT Walker Macy Professional Services Agreement 5.11.16
160509 Edmonds Civic Field Scope of Work
Packet Pg. 133
8.1.a
Civic Master Plan Proposed Dates
May 3rd: City Council Kick off meeting, 5:30 — 6:45 pm, Brackett room
May 12t": Project Advisory Committee meeting, 10:00 —11:30 am, Frances
Anderson Center, Room 302
May 17 and 23rd: Stakeholder meetings ( Chris and Carrie, FAC Room 113)
June 23rd: Open House, 6-7:30 pm, Library Plaza Room
July 7t": Project Advisory Committee meeting, 10:00-11:30 am, Frances Anderson
Center, Room 302
July 27t": Planning Board meeting, 7:00 pm, Council Chambers
August 9t": City Council meeting, 7:00 pm, Council Chambers
August 24t": Open House, 6:00 — 7:30, Library Plaza Room
September 1: Project Advisory Committee meeting, 10:00-11:30 am, Frances
Anderson Center, Room 302
September 14t": Planning Board meeting, 7:00 PM, Council Chambers
September 27t": City Council meeting, 7:00 PM, Council Chambers
October 12t": Open House, 6:00 — 7:30, Library Plaza Room
October 14t": Project Advisory Board meeting, 10:00-11:30 am., Frances Anderson
Center, Room 302
November 91": Planning Board meeting, 7:00 PM, Council Chambers
November 22nd: City Council meeting, 7:00 PM, Council Chambers
January 17, 2017: City Council final adoption, 7:00 PM, Council Chambers
Packet Pg. 134
Phase 1 - Develop Park Design Program
0-
1. Kickoff meeting with PAC
2. Site visit with Parks Staff and interested PAC members
3. Assemble and review background and historical information
4. Identify and locate natural and man-made features
5. Prepare a base plan based on materials gathered
6. Conduct meetings with Parks, Engineering, Public Works, and Planning
7. Provide a graphic summarizing site opportunities and constraints
8. Develop park program options based on input from Parks staff and City officials
9. Open House #1
10. Develop preliminary Park Design Program
11. Review final park program plan with Planning Board and City Council
Phase 2 - Develop Schematic Design
1. Assist PAC in establishing evaluation criteria for Master Plan alternatives
2. Develop three schematic design options
3. Assist the PAC in establishing evaluation criteria for schematic design
4. Prepare three schematic designs based upon the the approved design program
5. Prepare a narrative which summarizes the existing conditions
6. Meet with City Council and Planning Board.
7. Meet with the Parks staff team to review schematic designs
8. Open House #2
9. Meet with City, County, State, and Federal to review schematic design direction
10. Meet with the PAC to review comments from community workshops
11. Provide updates to the Planning Board and City Council
12. Create a single, draft schematic design based upon preferred elements
13. Create a draft Implementation Strategy/Phasing Program
14. Identify scope and schedule of permitting process
15. Attend meetings with Parks staff to review preferred Master Plan alternative
16. Open House #3
17. Meet with City to review schematic design/phasing program
18. Meet with Planning Board and City Council
19. Refine draft schematic design and phasing program
20. Review cost estimates
21. Meet with PAC to review workshop comments
22. Refine final schematic design
23. Prepare SEPA checklist if needed
24. Present Final Master Plan to City Council for Adoption
n
X
m
W
May
2016
•
June
2016
July August
2016 2016
September
2016
•
••
October
2016
•
•
•
November
2016
•
••
December
2016
Legend
Task Duration
• Meeting 90
Attachment: Schedule (1227 : Civic Center Field Master Plan PSA)
8.1.c
REQUEST FOR QUALIFICATIONS
CIVIC FIELD MASTER PLAN
The Civic Field Master Plan will provide the City of Edmonds with a schematic design for a
signature park in the heart of downtown Edmonds. Leased for decades, Civic Field was
recently acquired by the City from the Edmonds School District. It was once recreational fields
and field house for a Junior High complex. The City has been operating this property as a park
since 1975.
It has been a long time priority in the Parks, Recreation & Open Space Plan to acquire Civic
Field to ensure that it remains accessible to the community as a key asset, providing both
passive and active recreation. It is 7.92 acres and is the last large piece of open space
available in downtown Edmonds.
This park is located a block from the downtown commercial area and the surrounding area is
mainly condominiums and townhomes. Civic Field is a central, highly visited site that many
Edmonds residents value as a city park. The site currently includes a playground, basketball
and tennis courts, football field, soccer fields, track, skate park, petanque courts, portable
restrooms, and stadium. The former Junior High fieldhouse on the site is leased by the
Edmonds Boys & Girls Club.
The site is currently used for sports, community events such as the 4th of July, Taste of
Edmonds, Wenatchee Youth Circus, and by local youth organizations, schools,
walking/running groups, and recreation programs. The City would like to preserve this
recreational and community asset.
The scope of work is to work with the community to explore program components and
concepts to create a preferred schematic design for Civic Field. The entire park site would be
included in the consideration and analysis of the schematic design.
PRELIMINARY SCOPE OF WORK
The following is a preliminary scope of work that may be modified during contract negotiations
with the selected consultant. The preliminary scope of work is intended to outline and describe
the range of tasks anticipated for the project, but is not intended to be complete.
It is anticipated that planning, design, and construction will be completed within three major
phases as described below. Public involvement will be an element of each phase.
Phase 1 — Inventory, site assessment, and development of a park design program
Phase 2 - Schematic design and implementation program
Phase 3 —Design development, permitting, bidding, and construction support
The selected consultant shall initially complete the Phase 1 and Phase 2 scope of work. The
City of Edmonds reserves the right to award additional work for future phases to the same firm,
or another firm, as necessary to complete the project.
Packet Pg. 136
8.1.c
Phase 3 will be contingent upon securing necessary funding, and would include design
development, permitting, construction documents, construction monitoring and observation.
Public Involvement
This project needs to include significant public involvement, with an emphasis on collaboration
with a project advisory committee, the Planning Board, City Council, identified stakeholders,
and interested citizens.
Tasks may include:
• Develop and implement a public involvement process that encourages the participation
of all interested parties.
• Attend periodic meetings of the Planning Board and City Council to provide project
updates and gather input.
• Attend and facilitate multiple public workshops to keep community members informed
and to solicit input from the public during the planning and design process.
• Provide graphic and written information as required to support the public outreach
efforts of the City.
• Create an online presence, virtual open houses, and other avenues with which to
increase public participation.
Phase I — Develop Park Design Program - Tasks may include:
• Participate in a kickoff meeting with the project advisory committee to review project
parameters, gather available materials, identify additional information requirements,
review preliminary community involvement strategy, and establish project timeline and
products.
• Conduct site visit with Parks staff.
• Gather a site inventory identifying and locating natural and man-made features. Include
topography, wetlands, streams, vegetation, utilities, structures, and other features as
necessary for the purposes of master planning and permitting.
• Gather and review relevant background materials relating to the project. Communicate
and coordinate with various local, state, and federal permitting authorities necessary for
understanding regulatory issues and constraints.
• Conduct meetings (or phone interviews) with agency representatives from Parks,
Engineering, Public Works, Planning and key stakeholders.
• Facilitate and conduct public workshops to ascertain public sentiment towards needs,
desires, opportunities and constraints.
• Based upon the results of site analysis, technical input, stakeholder interviews, project
advisory committee input and public workshops, develop a preliminary Park Design
Program detailing proposed park uses, design character and design criteria. Design
Program review and approval process to include Public Workshop(s), Planning Board,
and City Council (for final approval).
2
Packet Pg. 137
8.1.c
Phase II — Develop Schematic Design - Tasks may include:
• Assist the Project Advisory Committee in establishing evaluation criteria for schematic
designs.
• Prepare at least three schematic designs based upon the approved design program.
Prepare conceptual level line -item construction cost estimates for each design. Assist
staff in preparing operational/maintenance cost models.
• Prepare a narrative which summarizes the existing conditions, design alternatives, cost
implications and regulatory criteria, and identifies issues which require further study at
the next stage of project development.
• Meet with the Planning Board to review the schematic designs using the evaluation
criteria established earlier.
• Meet with the Parks staff team to review the schematic designs.
• Conduct community workshops to solicit input on the schematic designs.
• Meet with City, County, State, and Federal permitting authorities to review initial
schematic design direction.
• Meet with the Project Advisory Committee to review comments from workshop and to
solicit direction on draft schematic designs.
• Provide updates to the Planning Board and City Council.
• Create a draft schematic design based upon the preferred elements from the designs
and consistent with the approved design program. Update cost estimate and operational
models.
• Create a draft implementation strategy/phasing program for development of the park
that identifies priorities for improvements, responsibilities for improvements and a
timeline for implementing improvements.
• Identify scope and schedule of permitting process.
• Attend meetings with the Parks staff team to review the draft schematic design and
phasing program.
• Conduct community workshops to solicit input on the draft schematic design and
phasing program.
• Meet City permitting authorities to review the draft schematic design and phasing
program.
• Meet with the Planning Board to present the draft schematic design and phasing
program for Board's recommendation to the City Council.
• Refine the draft schematic design and phasing program incorporating gathered input.
• Revise cost estimates.
• Meet with the Project Advisory Committee to review workshop comments.
• Refine final schematic design.
• Prepare SEPA Checklist if needed.
TENTATIVE SCHEDULE
The following schedule contains major milestones and may be modified as a result of
consultant proposals and contract negotiations:
• February 12, 2016: RFQ published
• March 8, 2016 (4:00 pm PST) - RFQ Submittal Deadline
• March 18, 2016 - City to short-list for interviews
3
Packet Pg. 138
8.1.c
• Week of March 28 - Consultant Interviews
• April 4-8, 2016 - Consultant Selection
• April 2016 - Contracting process
• May - June 2016: Project Start; Survey, Inventory and Site Analysis
• July — August 2016 - Initial Public Meetings, Planning Board and City Council Approval
of Design Program, Develop Schematic Designs
• September - October 2016 — Public review and comment; Design refinement
• October - December 2016 — Planning Board and City Council approval of Schematic
Design
Statement of Qualifications Submission Requirements
All submittals must be in conformance with the requirements set forth in this RFQ.
Qualifications submitted electronically should be 8-1/2" x 11" format and shall not exceed
twenty (20) single sided pages. A front cover, back cover, and a maximum two -page cover
letter may be submitted in additional to the twenty (20) single sided pages. If a paper copy is
submitted, pages should be printed double sided. At a minimum, the following information shall
be submitted:
• An organizational chart and biographies for your project team, including all sub -
consultants.
• A statement of the percentage of time your proposed key resources will have available
to devote to the project.
• Your firm's identification of the critical work elements and how your team would address
these issues.
• A discussion of your firm's approach to the project and your plan to produce the
required documents.
• A proposed schedule for completing the work, including intermediate project stages
leading to a final project and in sufficient detail to allow an assessment of the firm's
ability to provide the resources necessary to meet the schedule.
• References from past similar projects. Provide the contact name and number of the
owner, or if not available, a contact name and number of the current most
knowledgeable person associated with the project.
Submittals
Qualifications titled "RFQ: Civic Field Master Plan" may be submitted as an email
attachment in PDF or MS Word format to: carrie.hite@edmondswa.gov.
Note that faxed proposals or electronic proposals submitted as compressed files will not be
accepted.
OR
One (1) unbound original and four (4) digital storage devices (CD or USB Flash Drive) in PDF
or MS Word format mailed or delivered to:
City of Edmonds
Attn: Cynthia Cruz
700 Main Street
Edmonds, WA 98020
4
Packet Pg. 139
8.1.c
Contact
For additional information concerning this RFQ, any other aspect of the selection process or
the project in general, please contact via email: Carrie Hite, Parks, Recreation and Cultural
Services Director, carrie.hite(a_edmondswa.gov.
All questions must be submitted by email and must be received prior to 4:00 pm PST on
February 29, 2016. Answers will be released to all interested parties prior to noon on March 1,
2016.
Absolutely no communication shall occur regarding this RFQ, including requests for
information, or speculation between Offeror's or any of their individual members and any City
elected official or employee other than those named above. Failure to comply with this
provision may result in Offeror's proposal being removed from consideration. Any cost incurred
by Offeror in preparation, transmittal, or presentation of any information or material submitted
in response to the RFQ shall be borne solely by the Offeror.
Right to Reject Submittals
The City reserves the right to reject any and all submittals at any time with no penalty, or to
waive immaterial defects and minor irregularities in any submittal.
Submittal Disposition
All material submitted in response to this RFQ shall become the property of the City.
Project Contract
The Offeror will be required to use the City of Edmonds Professional Services Agreement
[Attachment A] and accept all language contained within. Any Offeror that has significant
reservations concerning using this agreement should not submit on this request.
Consultant Selection Criteria
Consultants will be evaluated on the following items:
• Responsiveness to the requirements of this RFQ
• Understanding of project scope and project requirements including discussion of firm's
approach to the project
• Ability to meet the project schedule, within budget
• Expertise of key personnel — provide a biography, educational background, number of
years with this firm/other firms, and three (3) project references with contact information.
Also discuss other responsibilities assigned to key staff and their availability for this
project.
• Proposed use of sub -consultants — If sub -consultants are proposed, explain how the
work process and communication between the Firm and the sub -consultant will be
managed. Discuss the sub -consultants experience and availability for the project.
• Response of references from past similar projects.
5
Packet Pg. 140
8.1.c
Short List
After review of the submittals by the Owner's Selection Committee, the three (3) highest
ranked firms will be notified and invited to participate in a short list/final selection phase. It is
intended that the final selection phase will include the following steps:
• Notification: Written notification of the three top -ranked firms.
Interview will consist of:
Presentation/Discussion: A 1-hour presentation/discussion question and answer period
will be scheduled and conducted in Edmonds.
Final Selection Process:
After the presentations and discussions are completed, the Selection Committee will rank the
firms interviewed.
The qualifications, proposal and presentation/discussion will be weighted equally and be
scored as follows:
1. Responsiveness to RFQ 5 pts
2. Previous experience in similar projects 20 pts
3. Understanding of project scope and requirements 25 pts
4. Ability to meet schedule/budget 10 pts
5. Expertise of key personnel/Project Manager 20 pts
6. References from past projects 20 pts
Negotiation/Scope Development:
The top -ranked firm will be notified in writing and be asked to meet and submit their
prospective scope of services, schedule and a fee proposal.
If, after negotiation and consideration, the Owner is unable to reach an acceptable
agreement with the top -ranked firm, the Owner will terminate negotiations with the top -ranked
firm and, at its sole discretion, may enter into negotiations with the second
ranked firm and/or withhold the award for any reason and/or elect not to proceed with
any of the proponents and/or re -solicit via a new RFQ.
Final Selection:
Once an agreement is reached with a preferred A/E firm, the Owner's Purchasing Agent
will provide a professional Services Agreement for signatures and full execution. A
Notice to Proceed will be issued to formally begin work.
--END-
11
Packet Pg. 141
Attachme
T E� CITY OF EDMONDS DAVE EARLING
J I
MAYOR
700 Main Street EDMONDS, WA 98020 • 425-771-0320 • FAX 425-771-0253
Website: www.edmondswa.gov
PROFESSIONAL SERVICES
AGREEMENT
THIS AGREEMENT, made and entered into between the City of Edmonds, hereinafter
referred to as the "City", and hereinafter referred to as the "Consultant";
WHEREAS, the City desires to engage the professional services and assistance of a
consulting firm to provide
NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and
between the parties hereto as follows:
1. Scope of work. The scope of work shall include all services and material
necessary to accomplish the above mentioned objectives in accordance with the Scope of
Services that is marked as Exhibit A, attached hereto and incorporated herein by this reference.
2. Payments. The Consultant shall be paid by the City for completed work for
services rendered under this Agreement as provided hereinafter. Such payment shall be full
compensation for work performed or services rendered and for all labor, materials, supplies,
equipment and incidentals necessary to complete the work.
A. Payment for work accomplished under the terms of this Agreement shall be
on a time and expense basis as set forth on the Fee Schedule that is marked as Exhibit B,
attached hereto and incorporated herein by this reference; provided, in no event shall the
payment for work performed pursuant to this Agreement exceed the sum of
HUNDRED/THOUSAND DOLLARS $
B. All vouchers shall be submitted by the Consultant to the City for payment
pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each
voucher to the Consultant. The Consultant may submit vouchers to the City biweekly during the
progress of the work for payment of completed phases of the project. Billings shall be reviewed
in conjunction with the City's warrant process. No billing shall be considered for payment that
has not been submitted to the City three days prior to the scheduled cut-off date. Such late
vouchers will be checked by the City and payment will be made in the next regular payment
cycle.
C. The costs records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City for a period of three (3) years after final
payment. Copies shall be made available upon request.
1
Packet Pg. 142
8.1.c
3. Ownership and use of documents. All research, tests, surveys, preliminary data
and any and all other work product prepared or gathered by the Consultant in preparation for the
services rendered by the Consultant under this Agreement shall be and are the property of the
Consultant, provided, however, that:
A. All final reports, presentations and testimony prepared by the Consultant
shall become the property of the City upon their presentation to and acceptance by the City and
shall at that date become the property of the City.
B. The City shall have the right, upon reasonable request, to inspect, review
and copy any work product during normal office hours. Documents prepared under this
agreement and in the possession of the Consultant may be subject to public records request and
release under Chapter 42.56 RCW.
C. In the event that the Consultant shall default on this Agreement, or in the
event that this Agreement shall be terminated prior to its completion as herein provided, the work
product of the Consultant, along with a summary of work done to date of default or termination,
shall become the property of the City and tender of the work product and summary shall be a
prerequisite to final payment under this Agreement. The summary of work done shall be
prepared at no additional cost.
4. Time of performance. The Consultant shall perform the work authorized by this
Agreement promptly in accordance with the receipt of the required governmental approvals.
5. Indemnification / Hold harmless agreement. The Consultant shall defend,
indemnify and hold the City, its officers, officials, employees and volunteers harmless from any
and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts,
errors or omissions of the Consultant in the performance of this Agreement, except for injuries
and damages caused by the sole negligence of the City. Should a court of competent jurisdiction
determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for
damages arising out of bodily injury to persons or damages to property caused by or resulting
from the concurrent negligence of the Consultant and the City, its officers, officials, employees,
and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall
be only to the extent of the Consultant's negligence.
The Consultant shall comply with all applicable sections of the applicable Ethics laws, including
RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal
officers. The Consultant specifically assumes potential liability for actions brought by the
Consultant's own employees against the City and, solely for the purpose of this indemnification
and defense, the Consultant specifically waives any immunity under the state industrial insurance
law, Title 51 RCW. This waiver has been mutually negotiated by the parties. The provisions of
this section shall survive the expiration or termination of this Agreement.
6. General and professional liability insurance. The Consultant shall obtain and
keep in force during the term of this Agreement, or as otherwise required, the following
insurance with companies or through sources approved by the State Insurance Commissioner
pursuant to Title 48 RCW.
Packet Pg. 143
8.1.c
Insurance Coverage
A. Worker's compensation and employer's liability insurance as required by the State.
B. Commercial general liability and property damage insurance in an aggregate amount not
less than two million dollars ($2,000,000) for bodily injury, including death and property
damage. The per occurrence amount shall be written with limits no less than one million
dollars ($1,000,000).
C. Vehicle liability insurance for any automobile used in an amount not less than a one
million dollar ($1,000,000) combined single limit.
D. Professional liability insurance in the amount of one million dollars ($1,000,000).
Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by
the Consultant, the City will be named on all policies as an additional insured. The Consultant
shall furnish the City with verification of insurance and endorsements required by the
Agreement. The City reserves the right to require complete, certified copies of all required
insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State
of Washington. The Consultant shall submit a verification of insurance as outlined above within
fourteen days of the execution of this Agreement to the City.
No cancellation of the foregoing policies shall be effective without thirty days prior notice to the
City.
The Consultant's professional liability to the City shall be limited to the amount payable under
this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified
elsewhere in this Agreement. In no case shall the Consultant's professional liability to third
parties be limited in any way.
7. Discrimination prohibited. Consultant shall not discriminate against any
employee or applicant for employment because of race, color, religion, national origin, age, sex,
sexual orientation, marital status, veteran status, liability for service in the armed forces of the
United States, disability, or the presence of any sensory, mental or physical handicap, or any
other protected class status, unless based upon a bona fide occupational qualification.
8. Consultant is an independent contractor. The parties intend that an
independent contractor relationship will be created by this Agreement. No agent, employee or
representative of the Consultant shall be deemed to be an agent, employee or representative of
the City for any purpose. Consultant shall be solely responsible for all acts of its agents,
employees, representatives and subcontractors during the performance of this Agreement.
9. City approval of work and relationships. Notwithstanding the Consultant's
status as an independent contractor, results of the work performed pursuant to this Agreement
must meet the approval of the City. During pendency of this Agreement, the Consultant shall not
perform work for any party with respect to any property located within the City of Edmonds or
for any project subject to the administrative or quasijudicial review of the City without written
notification to the City and the City's prior written consent.
10. Termination. This being an Agreement for professional services, either party
may terminate this Agreement for any reason upon giving the other party written notice of such
termination no fewer than ten (10) days in advance of the effective date of said termination.
Packet Pg. 144
8.1.c
11. Integration. The Agreement between the parties shall consist of this document,
the Scope of Services attached hereto as Exhibit A, and the Fee Schedule attached hereto as
Exibit B. These writings constitute the entire Agreement of the parties and shall not be amended
except by a writing executed by both parties. In the event of any conflict between this written
Agreement and any provision of Exhibits A or B, this Agreement shall control.
12. Changes/Additional Work. The City may engage Consultant to perform
services in addition to those listed in this Agreement, and Consultant will be entitled to
additional compensation for authorized additional services or materials. The City shall not be
liable for additional compensation until and unless any and all additional work and compensation
is approved in advance in writing and signed by both parties to this Agreement. If conditions are
encountered which are not anticipated in the Scope of Services, the City understands that a
revision to the Scope of Services and fees may be required. Provided, however, that nothing in
this paragraph shall be interpreted to obligate the Consultant to render or the City to pay for
services rendered in excess of the Scope of Services in Exhibit A unless or until an amendment
to this Agreement is approved in writing by both parties.
13. Standard of Care. Consultant represents that Consultant has the necessary
knowledge, skill and experience to perform services required by this Agreement. Consultant and
any persons employed by Consultant shall use their best efforts to perform the work in a
professional manner consistent with sound practices, in accordance with the schedules herein and
in accordance with the usual and customary professional care required for services of the type
described in the Scope of Services.
14. Non -waiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other provision.
15. Non -assignable. The services to be provided by the Consultant shall not be
assigned or subcontracted without the express written consent of the City.
16. Covenant against contingent fees. The Consultant warrants that s/he has not
employed or retained any company or person, other than a bona fide employee working solely
for the Consultant, to solicit or secure this contract, and that s/he has not paid or agreed to pay
any company or person, other than a bona fide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or
resulting from the award of making of this Agreement. For breach or violation of this warranty,
the City shall have the right to annul this Agreement without liability or, in its discretion to
deduct from the contract price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift, or contingent fee.
17. Compliance with laws. The Consultant in the performance of this Agreement
shall comply with all applicable Federal, State or local laws and ordinances, including
regulations for licensing, certification and operation of facilities, programs and accreditation, and
licensing of individuals, and any other standards or criteria as described in the Agreement to
assure quality of services.
The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes
which may be due on account of this Agreement.
Packet Pg. 145
8.1.c
18. Notices. Notices to the City of Edmonds shall be sent to the following address:
City of Edmonds
121 Fifth Avenue North
Edmonds, WA 98020
Notices to the Consultant shall be sent to the following address:
Consultant Name
Address
City, State, Zip
Receipt of any notice shall be deemed effective three days after deposit of written notice in the
U.S. mails, with proper postage and properly addressed.
DATED THIS DAY OF , 2016.
CITY OF EDMONDS CONSULTANT NAME
By By
David O. Earling, Mayor
Its
ATTEST/AUTHENTICATED:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
Packet Pg. 146
8.1.c
STATE OF WASHINGTON )
)ss
COUNTY OF )
On this day of , 2016, before me, the undersigned, a
Notary Public in and for the State of Washington, duly commissioned and sworn,
personally appeared , to me known to be the person who
executed the foregoing instrument, and acknowledged the said instrument to be the free
and voluntary act and deed of said person, for the uses and purposes therein mentioned,
and on oath stated that he/she was authorized to execute said instrument.
WITNESS my hand and official seal hereto affixed the day and year first above
written.
NOTARY PUBLIC
My commission expires:
Packet Pg. 147
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8.1.e
Contract No.
Date
PROFESSIONAL SERVICES
AGREEMENT
THIS AGREEMENT ("Agreement") is made and entered into between the City of Edmonds,
hereinafter referred to as the "City", and Walker Macy, hereinafter referred to as the
"Consultant".
WHEREAS, the City desires to engage the professional services and assistance of a
consulting firm to provide master planning services with respect to the Civic Field project;
NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and
between the parties hereto as follows:
1. Scope of work. The scope of work shall include all services and material
necessary to accomplish the above mentioned objectives in accordance with the Scope of
Services that is marked as Exhibit A, attached hereto and incorporated herein by this reference.
2. Payments. The Consultant shall be paid by the City for completed work for
services rendered under this Agreement as provided hereinafter. Such payment shall be full
compensation for work performed or services rendered and for all labor, materials, supplies,
equipment and incidentals necessary to complete the work.
A. Payment for work accomplished under the terms of this Agreement shall be
on a time and expense basis as set forth on the fee schedule found in Exhibit A, provided, in no
event shall the payment for work performed pursuant to this Agreement exceed the sum of One
Hundred Six Thousand Nine Hundred Eighty Dollars ($106,980.00).
B. All vouchers shall be submitted by the Consultant to the City for payment
pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each
voucher to the Consultant. The Consultant may submit vouchers to the City biweekly during the
progress of the work for payment of completed phases of the project. Billings shall be reviewed
in conjunction with the City's warrant process. No billing shall be considered for payment that
has not been submitted to the City three days prior to the scheduled cut-off date. Such late
vouchers will be checked by the City and payment will be made in the next regular payment
cycle.
C. The costs records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City for a period of three years after final
payment. Copies shall be made available upon request.
Packet Pg. 185
8.1.e
3. Ownership and use of documents. All research, tests, surveys, preliminary data
and any and all other work product prepared or gathered by the Consultant in preparation for the
services rendered by the Consultant under this Agreement shall be and are the property of the
Consultant, provided, however, that:
A. All final reports, presentations and testimony prepared by the Consultant
shall become the property of the City upon their presentation to and acceptance by the City and
shall at that date become the property of the City.
B. The City shall have the right, upon reasonable request, to inspect, review
and copy any work product during normal office hours. Documents prepared under this
agreement and in the possession of the Consultant may be subject to public records request and
release under Chapter 42.56 RCW.
C. In the event that the Consultant shall default on this Agreement, or in the
event that this contract shall be terminated prior to its completion as herein provided, the work
product of the Consultant, along with a summary of work done to date of default or termination,
shall become the property of the City and tender of the work product and summary shall be a
prerequisite to final payment under this contract. The summary of work done shall be prepared at
no additional cost.
4. Time of performance. The Consultant shall perform the work authorized by this
Agreement promptly in accordance with the receipt of the required governmental approvals.
5. Indemnification / Hold harmless agreement. The Consultant shall defend,
indemnify and hold the City, its officers, officials, employees and volunteers harmless from any
and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts,
errors or omissions of the Consultant in the performance of this Agreement, except for injuries
and damages caused by the sole negligence of the City. Should a court of competent jurisdiction
determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for
damages arising out of bodily injury to persons or damages to property caused by or resulting
from the concurrent negligence of the Consultant and the City, its officers, officials, employees,
and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall
be only to the extent of the Consultant's negligence.
The Consultant shall comply with all applicable sections of the applicable Ethics laws, including
RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers.
The Consultant specifically assumes potential liability for actions brought by the Consultant's
own employees against the City and, solely for the purpose of this indemnification and defense,
the Consultant specifically waives any immunity under the state industrial insurance law, Title 51
RCW. This waiver has been mutually negotiated by the parties. The provisions of this section
shall survive the expiration or termination of this Agreement.
6. General and professional liability insurance. The Consultant shall obtain and
keep in force during the term of the Agreement, or as otherwise required, the following insurance
with companies or through sources approved by the State Insurance Commissioner pursuant to
Title 48 RCW.
2
Packet Pg. 186
8.1.e
Insurance Coverage
A. Worker's compensation and employer's liability insurance as required by the State.
B. Commercial general liability and property damage insurance in an aggregate amount not
less than two million dollars ($2,000,000) for bodily injury, including death and property
damage. The per occurrence amount shall be written with limits no less than one million <
dollars ($1,000,000). a
C. Vehicle liability insurance for any automobile used in an amount not less than a one a.
million dollar ($1,000,000) combined single limit.;
D. Professional liability insurance in the amount of one million dollars ($1,000,000).
Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by
the Consultant, the City will be named on all policies as an additional insured. The Consultant U.
L
shall furnish the City with verification of insurance and endorsements required by the c
Agreement. The City reserves the right to require complete, certified copies of all required
insurance policies at any time. 2
All insurance shall be obtained from an insurance company authorized to do business in the State v
of Washington. The Consultant shall submit a verification of insurance as outlined above within N
fourteen days of the execution of this Agreement to the City. 77
No cancellation of the foregoing policies shall be effective without thirty days prior notice to the to
City.
The Consultant's professional liability to the City shall be limited to the amount payable under
this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified E
elsewhere in this Agreement. In no case shall the Consultant's professional liability to third
parties be limited in any way. Q
7. Discrimination prohibited. Consultant shall not discriminate against any
employee or applicant for employment because of race, color, religion, national origin, age, sex,
sexual orientation, marital status, veteran status, liability for service in the armed forces of the
United States, disability, or the presence of any sensory, mental or physical handicap, or any
other protected class status, unless based upon a bona fide occupational qualification.
8. Consultant is an independent contractor. The parties intend that an
independent contractor relationship will be created by this Agreement. No agent, employee or
representative of the Consultant shall be deemed to be an agent, employee or representative of
the City for any purpose. Consultant shall be solely responsible for all acts of its agents,
employees, representatives and subcontractors during the performance of this Agreement.
9. City approval of work and relationships. Notwithstanding the Consultant's
status as an independent contractor, results of the work performed pursuant to this Agreement
must meet the approval of the City. During pendency of this Agreement, the Consultant shall not
perform work for any party with respect to any property located within the City of Edmonds or
for any project subject to the administrative or quasijudicial review of the City without written
notification to the City and the City's prior written consent.
Packet Pg. 187
8.1.e
10. Termination. This being an Agreement for professional services, either party
may terminate this Agreement for any reason upon giving the other party written notice of such
termination no fewer than ten days in advance of the effective date of said termination.
11. Integration. The Agreement between the parties shall consist of this document,
the Scope of Work and fee schedule attached hereto as Exhibit A. These writings constitute the
entire Agreement of the parties and shall not be amended except by a writing executed by both
parties. In the event of any conflict between this written Agreement and any provision of Exhibit
A, this Agreement shall control.
12. Changes/Additional Work. The City may engage Consultant to perform
services in addition to those listed in this Agreement, and Consultant will be entitled to LL
additional compensation for authorized additional services or materials. The City shall not be;
liable for additional compensation until and unless any and all additional work and compensation v
is approved in advance in writing and signed by both parties to this Agreement. If conditions are c,
encountered which are not anticipated in the Scope of Work, the City understands that a revision '-
to the Scope of Work and fees may be required. Provided, however, that nothing in this
paragraph shall be interpreted to obligate the Consultant to render or the City to pay for services N
rendered in excess of the Scope of Work in Exhibit A unless or until an amendment to this 77
Agreement is approved in writing by both parties. to
13. Standard of Care. Consultant represents that Consultant has the necessary
knowledge, skill and experience to perform services required by this Agreement. Consultant and
any persons employed by Consultant shall use their best efforts to perform the work in a
professional manner consistent with sound practices, in accordance with the schedules herein and
in accordance with the usual and customary professional care required for services of the type
described in the Scope of Work.
14. Non -waiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other provision.
15. Non -assignable. The services to be provided by the Consultant shall not be
assigned or subcontracted without the express written consent of the City.
16. Covenant against contingent fees. The Consultant warrants that s/he has not
employed or retained any company or person, other than a bona fide employee working solely for
the Consultant, to solicit or secure this Agreement, and that s/he has not paid or agreed to pay any
company or person, other than a bona fide employee working solely for the Consultant, any fee,
commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or
resulting from the award of making of this Agreement. For breach or violation of this warranty,
the City shall have the right to annul this Agreement without liability or, in its discretion to
deduct from the contract price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift, or contingent fee.
17. Compliance with laws. The Consultant in the performance of this Agreement
shall comply with all applicable Federal, State or local laws and ordinances, including
regulations for licensing, certification and operation of facilities, programs and accreditation, and
4
Packet Pg. 188
8.1.e
licensing of individuals, and any other standards or criteria as described in the Agreement to
assure quality of services.
The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes
which may be due on account of this Agreement.
18. Notices. Notices to the City of Edmonds shall be sent to the following address
City of Edmonds
121 Fifth Avenue North
Edmonds, WA 98020
Notices to the Consultant shall be sent to the following address:
Walker Macy
105 S. Main Street, Suite 205
Seattle, WA 98104
Receipt of any notice shall be deemed effective three days after deposit of written notice in the
U.S. mails, with proper postage and properly addressed.
DATED THIS DAY OF .2016.
CITY OF EDMONDS WALKER MACY
By By
David O. Earling, Mayor
Its
ATTEST/AUTHENTICATED:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
5
Packet Pg. 189
8.1.e
STATE OF WASHINGTON )
)ss
COUNTY OF )
On this day of , 20 , before me, the undersigned, a
Notary Public in and for the State of Washington, duly commissioned and sworn,
personally appeared , to me known to be the
of the corporation that executed the foregoing instrument, and acknowledged the said
instrument to be the free and voluntary act and deed of said corporation, for the uses and
purposes therein mentioned, and on oath stated that he/she was authorized to execute said
instrument and that the seal affixed is the corporate seal of said corporation.
WITNESS my hand and official seal hereto affixed the day and year first above
written.
NOTARY PUBLIC
My commission expires:
6
Packet Pg. 190
WALKER MACY
May 9, 2016
City of Edmonds
Attn: Carrie Hite
700 Main Street
Edmonds, WA 98020
RE: Civic Field Master Plan — Proposed Scope Fee
LANDSCAPE ARCHITECTURE URBAN DESIGN PLANNING
Dear Ms. Hite and Members of the Selection Committee:
We appreciate the opportunity to submit the following proposal for Master Planning services for the City of
Edmonds Civic Field. Based on the RFQ, our SOQ dated March 8, 2016, and our scoping meeting on
April 191h we are basing our scope and fee for master planning services on the following understanding:
1. The anticipated project schedule is as outlined:
a. May -June 2016, Phase 1: Develop Park Design Program
b. July -January 2017, Phase 2 Develop Schematic Design
2. Walker Macy will provide Master Planning services for Civic Field as outlined in the RFQ.
3. We have brought KPFF, ORA Architects, Envirolssues, BOLA and JMB Consulting Group to
assist in this effort.
PROJECT SCOPE
This scope of work comprises a two phase process and a Historic Resources Report; Phase 1)
Inventory/Site Assessment, Development of a Park Design Program and, Phase 2) Schematic Design
and Implementation Program with Preferred Alternative and two Historic Resources Reports. Our
approach is built around key factors critical for the successful completion of this project: Public and
Stakeholder involvement, communication, and implementation oriented planning.
Phase 1 — Inventory/Site Assessment, Development of a Park Design Program
Evaluating the park and adjacent development will provide insight and information necessary to create a
comprehensive Master Plan that will lead to a successful park.
The inventory and assessment phase of the project will include a thorough review of existing site
conditions, adjacencies and culminate with analysis diagrams that describe the attributes of the space
The team will develop an opportunities and constraints diagram that is informed by the initial data
gathering and analysis work.
Both the analysis diagrams and opportunities and constraints diagrams will be presented to the public in
an open house format. During the open house the team will have a dialogue with the public about initial
findings and aspirations for the park. Based upon the results of the site analysis, technical input, Planning
Board input and public workshops we will develop a preliminary Park Design Program detailing proposed
park uses, design character and design criteria.
Based on our understanding of Phase 1, we propose the following scope of work:
1. Participate in a kickoff meeting with City Council.
105 S MAIN STREET, SUITE 205 SEATTLE, WA 98104 I PHONE: 206.592.3874 WEB: WALKER
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2. Participate in a kickoff meeting with a the Project Advisory Committee (PAC) to review project
parameters, gather available materials, identify additional information requirements, review
preliminary community involvement strategy, and establish project timetable and products.
3. Conduct site visit with Parks Staff and other interested PAC members.
4. Gather and review relevant background materials relating to the project. Communicate and
coordinate with various local, state, and federal permitting authorities necessary for
understanding regulatory issues and constraints.
5. Gather a site inventory identifying and locating natural and man-made features. Include
topography, wetlands, streams, vegetation, utilities, structures, and other features as necessary
for the purposes of master planning and permitting.
6. Prepare a base plan, based on the materials gathered.
7. Conduct two-day stakeholder meetings.
8. Provide a graphic summarizing site opportunities and constraints at an appropriate scale, using
both existing and prepared maps, survey, GIS maps and other available information.
9. Develop park program options based on initial input from Parks Staff and other City officials.
10. Facilitate Open House #1, which will include workgroup sessions as well as a presentation.
Present the findings of the Site Analysis as well as options for park program, including events and
recreation as well as permanent features, to solicit input from the community.
11. Conduct Online Open House #1.
12. Based upon the results of site analysis, technical input, Planning Board input and public
workshops, develop a preliminary Park Design Program detailing proposed park uses, design
character and design criteria.
13. Review final park program plan with Planning Board, and City Council for final approval.
Phase #1 Deliverables
• Project Schedule
• Meeting Notes
• Kickoff Meeting
• Stakeholder/Agency representatives meeting notes
• Open House #1 notes
• Base Plan
• Site Analysis and Inventory
• Opportunities and Constraints Diagram
• Park Program Diagram and presentation or report identifying key considerations and community
input
• Final Park Program Plan
• Online Open House Summaries
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Phase 2 — Schematic Design and Implementation Program with Preferred Alternative
We will develop three schematic design alternatives that establish potential visions for Civic Field. These
alternatives will be based on our site analysis, review of existing site conditions, and input on park
program discussions with Parks, Engineering, Public Works, Planning, PAC, stakeholders and the
community.
1. Assist the PAC in establishing evaluation criteria for Master Plan alternatives.
2. Develop three schematic design options based on the approved design program and collective
vision for the park. Design alternatives will include permanent program and site elements,
architectural program plans (if included, circulation, parking, planned locations for festivals and
events, art opportunities, and sustainable strategies). Prepare conceptual level construction
cost estimate.
3. Prepare a narrative which summarizes the existing conditions, design alternatives, cost
implications and regulatory criteria, and identifies issues which require further study at the next
stage of project development.
4. Meet with the Planning Board to review the schematic designs using the evaluation criteria
established earlier.
5. Meet with the Parks staff team to review the schematic designs.
6. Facilitate Open House #2 including presentation and workshop sessions to solicit input on the
schematic designs.
7. Conduct Online Open House #2.
8. Meet with permitting authorities to review initial schematic design direction.
9. Meet with the PAC to review comments from community workshops and to solicit direction on
draft schematic designs.
10. Provide updates to the Planning Board and City Council.
11. Create a single, draft schematic design based upon the preferred elements from the designs and
consistent with the approved design program. Update cost estimate.
12. Design one informational kiosk at Civic Field. Kiosk will be constructed and operated by Parks'
staff.
13. Create a draft implementation strategy/phasing program for development of the park that
identifies priorities for improvements and a timeline for implementing improvements.
14. Identify scope and schedule of permitting process.
15. Attend meeting with the Parks staff team to review the draft schematic design and phasing
program.
16. Facilitate Open House #3 including presentation and workshop sessions to solicit input on the
draft schematic design.
17. Conduct Online Open House #3.
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18. Draft Civic Field Master Plan document.
19. Meet with City permitting authorities to review the draft schematic design and phasing program
20. Meet with the Planning Board to present the draft schematic design and phasing program for
Board's recommendation to the City Council.
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21. Refine the schematic design and phasing program incorporating gathered input. a
22. Revise cost estimates.
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23. Meet with the Project Advisory Committee to review workshop comments.
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24. Refine final schematic design.
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25. Incorporate input from Parks, Engineering, Public Works, Planning, PAC, stakeholders and the
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26. Prepare SEPA Checklist.
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Phase #2 Deliverables
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• Three Schematic Design Alternatives
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• Narrative summarizing existing conditions, design alternatives, cost implications and regulatory
criteria for each alternative �
• Meeting Notes
• Planning Board
• Parks Staff Meeting Notes
• Open House #2 & #3
• City Council Meeting Notes
• Online Open House Summaries
• PAC Meeting Notes
• Initial Cost Estimates
• Implementation strategy/phasing program
• Refined Schematic Design including preferred program diagram, site plan, event plans, and
renderings
• Final Master Plan Document
• Final Cost Estimate
• SEPA Checklist
Historic Resources Report
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We will develop two Historic Resources Reports for the Edmonds Boys and Girls Club and Grandstands,
both located in the Edmonds Civic Center Playfield at 310 61" Avenue North Edmonds, WA 98020.
Fees
The following fees are based on the proposed scope of work:
1. Phase 1: Inventory/Site Assessment, Development of Park Program $ 35,000.00
2. Phase 2: Schematic Design and Implementation Program/Pref. Alt. $ 61,000.00
3. Historic Resources Report $ 10,980.00
Total: $ 106,980.00 plus expenses
Please contact me or Lara Rose if you have any questions, require clarification, or if we can be of further
assistance. We look forward to working with you on the Civic Field Master Plan!
Sincerely,
WALKER MACY
Chris Jones
Principal
cjones@walkermacy.com
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9.1
City Council Agenda Item
Meeting Date: 05/17/2016
Authorization to Contract with James G. Murphy to sell surplus city equipment (5 min.)
Staff Lead: Phil Williams
Department: Public Works & Utilities
Preparer: Royce Napolitino
Background/History
Unit # 31-SWR 1996 Volvo Vactor - Vin# 4V5DCFPFOVR738292
Unit # 791-POL 2006 Dodge Stratus - Vin# 1B3AL46T86N182791
Staff Recommendation
It is recommended that authorization be given to Public Works to contract with James G. Murphy
Auctioneers to sell surplus city vehicles.
Narrative
Previously, the city has utilized the services of James G. Murphy Auctioneers to sell surplus city vehicles
and equipment. This has proven to be a cost effective method to manage surplus items.
Fiscal Impact
Monies will be deposited into B-Fund Replacement Account.
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