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2016-05-24 City Council - Full Agenda-1668o Agenda Edmonds City Council snl. ynyo COUNCIL CHAMBERS 250 5TH AVE NORTH, EDMONDS, WA 98020 MAY 24, 2016, 7:00 PM 1. CALL TO ORDER/FLAG SALUTE 2. ROLL CALL 3. APPROVAL OF THE AGENDA 4. APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Meeting Minutes of May 17, 2016 2. Approval of claim, payroll and benefit direct deposit, checks and wire payments. 3. Acknowledge receipt of a Claim for Damages from Barbara Aceti ($70.76). 4. Civic Playfields Right -of -Way Vacation AUDIENCE COMMENTS (3-MINUTE LIMIT PER PERSON) - REGARDING MATTERS NOT LISTED ON THE AGENDA AS CLOSED RECORD REVIEW OR AS PUBLIC HEARINGS 6. STUDY ITEMS 1. Sunset Avenue Walkway Project Concept Proposals (60 minutes) 2. Briefing on the 2017-2022 Six -Year Transportation Improvement Program (15 minutes) 3. Ordinance amending Section 8.16.040 of the Edmonds City Code (ECC); amending the speed limit along a section of SR-104 (5 minutes) 4. Presentation of a Supplemental Agreement with Murray, Smith & Associates for the design of the 2017 Waterline Replacement Project (10 minutes) 5. Presentation of a Supplemental Agreement with BHC Consultants for the 2017 Sewerline Replacement Project (10 minutes) 6. Presentation of an Agreement with Comcast for the underground conversion of overhead utility line within the 76th Ave W and 212th Intersection Improvements Project limits (5 min.) 7. Presentation of an Agreement with Wave Broadband for the underground conversion of overhead utility lines within the 76th @ 212th Intersection Improvements project limits (5 min.) 8. Continued discussion regarding Executive Session Records (15 min.) ACTION ITEM Authorization for the Mayor to Sign the Employment Agreement for the Legislative/Executive Assistant to City Council (10 min.) 8. UPDATES ON CITY COUNCIL BOARDS AND COMMISSIONS 9. MAYOR'S COMMENTS 10. COUNCIL COMMENTS Edmonds City Council Agenda May 24, 2016 Page 1 11. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(1) 12. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION. ADJOURN Edmonds City Council Agenda May 24, 2016 Page 2 4.1 City Council Agenda Item Meeting Date: 05/24/2016 Approval of Council Meeting Minutes of May 17, 2016 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Packet Pg. 3 4.1.a EDMONDS CITY COUNCIL DRAFT MINUTES May 17, 2016 ELECTED OFFICIALS PRESENT Dave Earling, Mayor Kristiana Johnson, Council President Michael Nelson, Councilmember Adrienne Fraley-Monillas, Councilmember Diane Buckshnis, Councilmember Dave Teitzel, Councilmember Thomas Mesaros, Councilmember Neil Tibbott, Councilmember ELECTED OFFICIALS ABSENT 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Al Compaan, Police Chief Phil Williams, Public Works Director Carrie Hite, Parks, Rec. & Cult. Serv. Dir. Shane Hope, Development Services Director Frances Chapin, Arts & Culture Program Mgr Rob English, City Engineer Sean Conrad, Planner Jeff Taraday, City Attorney Scott Passey, City Clerk Jerrie Bevington, Camera Operator Jeannie Dines, Recorder The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council Chambers, 250 5"' Avenue North, Edmonds. The meeting was opened with the flag salute. 2. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present. APPROVAL OF AGENDA Council President Johnson requested the addition of Fishing Pier Rehabilitation Project Report as Item 9.2. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO APPROVE THE AGENDA IN CONTENT AND ORDER AS AMENDED. MOTION CARRIED UNANIMOUSLY. 4. APPROVAL OF CONSENT AGENDA ITEMS COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: APPROVAL OF COUNCIL MEETING MINUTES OF MAY 10, 2016 2. APPROVAL OF CLAIM CHECKS 3. ACKNOWLEDGE RECEIPT OF A CLAIM FOR DAMAGES FROM KUO SUN ($2,847.78) Edmonds City Council Draft Minutes May 17, 2016 Page 1 Packet Pg. 4 4. AUTHORIZATION FOR MAYOR TO SIGN INTERLOCAL AGREEMENT BETWEEN THE CITY OF EDMONDS AND SNOHOMISH COUNTY FIRE DISTRICT NO. 1 REGARDING CLASSES 5. AUTHORIZATION FOR MAYOR TO SIGN A RIGHT OF WAY DEDICATION DEED ON 218TH ST. FOR SELECT HOMES, INC. 6. AUTHORIZATION FOR MAYOR TO SIGN A SUPPLEMENTAL AGREEMENT WITH REID MIDDLETON, INC. FOR THE NORTHSTREAM PIPE ABANDONMENT AND CULVERT REHABILITATION PROJECT 7. INTERLOCAL AGREEMENT WITH CITY OF LYNNWOOD FOR SPECIALIZED EQUIPMENT 5. PRESENTATIONS/REPORTS 2016 NATIONAL POLICE WEEK PROCLAMATION Mayor Earling read a proclamation declaring May 15-21, 2016 as Police Week in the City of Edmonds. He presented the proclamation to Police Chief Al Compaan. Chief Compaan invited the public to join the Police Department on Thursday, May 19 at 6:00 p.m. in Council Chambers for the Annual Awards ceremony where members of the department as well as members of the general public who have made extraordinary contributions are recognized. On behalf of the Police Department he thanked the Council for the Proclamation. 2. EDMONDS ARTS COMMISSION ANNUAL REPORT FOR 2015 AND UPDATE ON COMMUNITY CULTURAL PLAN IMPLEMENTATION Arts & Culture Program Manager Frances Chapin introduced Edmonds Arts Commission Chair Beverly Shaw-Starkovich. Ms. Shaw-Starkovich explained 2015 was the Edmonds Arts Commission's 40th anniversary. The Edmonds Arts Commission (EAC) was established by the City Council in 1975 in recognition of visual, performing and literary arts for the purpose of enhancing the quality of life in Edmonds. The EAC is a group of seven volunteer members who work with the Cultural Services Division on various projects, volunteering hundreds of hours each year and working in partnership with arts organizations and funding partners who help make programs possible. The ongoing mission is to ensure the arts are an integral part of the central identity, quality of life and economic vitality of Edmonds. Ms. Shaw-Starkovich presented the 2015 annual report. She referred to the annual report in the Council packet and reviewed 2015 highlights: • Write on the Sound (30th year in 2015) o Draws attendees from throughout the country o Sold out with 275 participants o Generated over 75 hotel night stays • Tourism Promotion Awards to community arts and cultural organizations for advertising events to attract visitors o Increased lodging tax revenue allowed award of $10,000 in 2015 • Free concerts in the park o Hazel Miller Foundation funded 12 free concerts at Hazel Miller Plaza • Manages rotating exhibits of visual arts in Edmonds Library and Frances Anderson Center • Partners with Arts Festival Foundation on joint exhibits • Display case in Frances Anderson Center highlights work by local high school students • Beyond the Fence Program gives artists opportunity to install temporary public art Edmonds City Council Draft Minutes May 17, 2016 Page 2 Packet Pg. 5 4.1.a • Oversees City's art collection of over 150 original pieces with over 40 permanently sited o Glass sconces in Council Chambers are part of City's collection • Flower pole artwork • Annual Best Book Poster Contest for 3rd grade students • Celebrated City's 125 anniversary o Republished `Brackett's Landing," written and illustrated by local artists • Convened meetings to support implementation of 2014 updated Community Cultural Plan o Mini arts summit held in July 2015 to report on progress Ms. Shaw-Starkovich thanked the City Council and the community for their continued support of the arts and cultural, a key component in the economic vitality and identity of Edmonds. Ms. Chapin explained Council President Johnson had requested an update on implementation of the Community Cultural Plan which was adopted by Council in 2014. She introduced EAC Student Representative Kyla Blair, remarking she has been a fabulous representative on the EAC, very engaged and will be attending Western in the fall, possibly majoring in communications. Ms. Chapin thanked the representatives of many different arts organizations in the audience tonight. Edmonds has a very strong arts community and many people have worked hard over the last couple years implementing the CCP. The CCP is a community plan, the strategies are not things just for City or EAC to do but for the entire community. She relayed a comment from one of the participant in the Mini Arts Summit, "Our community is growing the arts, is looking forward and we are all working together." Ms. Chapin and Ms. Blair presented the Community Cultural Plan Implementation Summary, explaining the EAC was tasked in the CCP as being a convener: • EAC identified six work group interest areas, based on the 34 strategies in the Cultural Plan • Meetings focused on four areas: o Space for Art ■ Reflect the arts in public space - EAC Interim Art Project "Luminous Forest," installation, June 2016 - City planning for interim Pocket Park adjacent to 4th Ave N, 2016 - Stages of History walking tour plaques installed, 2014 - City wayfinding signs, 2014-16 - Gateways - 5 Corners artwork, 2014, two gateway signs in planning stage, 2016 ■ Provide additional space for visual, performing, and literary arts activities - Cascadia Art Museum opened, 2015 - Historical Museum interior remodeled; new exterior Plaza completed, 2015 - Dayton Street Plaza under construction, small gathering space with art elements, 2016 - Art Start Northwest, nonprofit, planning new space for visual art and arts education, 2016 ■ Use exterior space and promote temporary art installations - Hours extended for EAC summer concert series at HMP, 2014 - Sea Jazz at the Port expanded showcase of student performers and Artists in Action in the summer, 2014-16 - EAC "On the Fence" temporary art program expanded to include three fences, 2016 - Temporary exhibit of gallery sculpture outside private businesses, 2015 o Programs & Events ■ New events and activities that contribute to Edmonds' reputation as a cultural destination - CAFE Creative Age Festival, over 200 attendees, 2016 - Chamber's Chowder Cook -off, 2016 Edmonds City Council Draft Minutes May 17, 2016 Page 3 Packet Pg. 6 4.1.a - ECA Dementia -Inclusive Series, 2015 - ECA film series, fall 2016 - Edmonds Library & EAC family music events series, 2016-17 ■ Sustain and expand existing cultural events - Art Studio Tour celebrated 10th year in 2015 - EAC Write on the Sound expanded preconference to full day in 2014 - Olympic Ballet Theater 35th celebration with new production of classic Sleeping Beauty ballet, 2016 - EAF Foundation, Hazel Miller Foundation, Hubbard Family Foundation, and local businesses - sustaining support for large variety of programs and projects ■ Increase variety, diversity and access - Edmonds Tunes at Caf6 Louvre, other live music venues - Historical Museum with Burke Museum and Tulalip Hilbulb Center, "Salish Bounty" exhibit, 2016 - Senior Center and EWHS "Generations" project, 2016 - EPIC Group Writers new free writing groups, 2014-16 - Edmonds Theatre free Throwback Thursday movie series, 2016 - First Sno-Isle TEDx at ECA, 2015 - City established Diversity Commission, 2015 o Communications ■ Enhance communications to attract visitors ■ Strengthen marketing of Edmonds as an arts and culture destination - Website, Event Calendar, Marketing ➢ VisitEdmonds website and online events calendar, 2014 -10 initial posting organizations - now 87 -33 events listed first 6 months -260 events now listed annually, increasing ➢ Marketing Forums - Economic Development Dept and Snohomish Visitor Bureau, engaging over 15 organizations, 2016 o Arts Education ■ Increase youth and community engagement through outreach opportunities to support building new audiences for arts and culture ■ Outreach/Opportunities - Music Performance - DeMiero Jazz Festival, 40th year, artists engage with youth - Jazz Connection, opportunities to perform, scholarship program expanded, 2015-16 - Driftwood summer Drama Camps expanded with new summer Driftwood Teen Troupe, 2016 - Northwest Steel Magic, new nonprofit, after school steel band orchestras, 2016-17 ■ Outreach/Opportunities - Visual/Literary - EAF Foundation funded 20 Visual Arts projects for K-12 classrooms in 2014-15 - EPIC Group Writers established new Literary Contest, 2013-16 - ECA's free Artist Residency programs including performance and literary, brings 5 artists into the schools each year, 2014-16 Also including discussion of: o Strong Arts Sector/City of Edmonds ■ Strengthening organizations/ Advocacy at City and State levels - EAC partnered with Community Foundation in Everett to offer free trainings for nonprofits, in Edmonds area, 2014 -16 - Cascade Symphony established Business Alliance with 61 charter members, 2016 - Historical Museum and Chamber organized events to encourage volunteerism, 2016 - State Cultural Access legislation providing new opportunities for the future, 2015 Edmonds City Council Draft Minutes May 17, 2016 Page 4 Packet Pg. 7 4.1.a Ensuring arts & culture representation in community planning/Convening the arts & culture community to advance implementation of planning efforts - EAC convening work groups for implementation of CCP; 2015 Mini Arts Summit; planning 2017 Arts Gathering - City includes cultural representatives on advisory committees, e.g. master planning Marina Beach, Civic Park, downtown restroom and other initiatives, 2015-16 - City Arts Assistant position restored to full-time, 2016 Ms. Blair relayed further information is available on the EAC's website. She thanked the City Council for creating the student representative position for boards and commissions. Council President Johnson expressed her appreciation for all the work the EAC and the members of the arts community do, remarking on the thousands of hours devoted to arts that make Edmonds truly an arts community. She thanked Mayor Earling for organizing the original Arts Summit and last year's Mini Art Summit. When she requested an update, she had no idea how much work had been done. Ms. Chapin advised the Community Cultural Plan Implementation Summary, 2014-16 is available on the website. She invited the public to contact her if there was anything missing. Councilmember Mesaros pointed out when he walks home form Council meetings, he witnesses artists performing in pubs which bring a richness to the community, an aspect of art that not reflected in the summary. Councilmember Buckshnis recalled the CCP is divided into goals and asked how the goals could be reconciled with the implementation summary. Ms. Chapin explained as the EAC began working with groups, it was clear interest areas did not exactly fit with the organization of goals in the CCP. She pointed out each strategy references the CCP goal. Councilmember Buckshnis inquired about the next update, observing this implementation summary was only through 2016. Ms. Chapin said the implementation summary will be updated again next year; the CCP is updated every seven years. Councilmember Nelson pledged to look for things that reflect the arts in public space, for example Civic Field and the role of arts in that project. He asked about opportunities in future where the arts can play a role in public spaces. Ms. Chapin responded Cultural Services is part of the Parks Department; during parks planning and streetscape planning opportunities for art are considered. For example, the art - enhanced flower basket poles, 22 are installed and her goal is over 40. Small elements add to the look and feel of the community. Wayfinding signage is not exactly art but aesthetics are important in directing visitors. Councilmember Fraley-Monillas looked forward to the concerts in the park, remarking she typically attends at least half the concerts and enjoys the variety. She asked how the EAC is connecting with school children and whether a closer connection was planned for the future. Ms. Chapin responded the EAC's main program for children is the Best Book Poster Contest; they work closely with the School District on that visual and literary art event. The EAC also works with the District on artists in the school programs as well as looks for opportunities to support things done by other entities. For example, the EAC supports special programs ECA has done via their educational outreach programs. Councilmember Fraley- Monillas commented children are our future. Ms. Chapin said the Arts Education Work Group wants to meet twice a year to share ideas., recognizing that connecting with youth is very important to build audiences for the future. All the organizations that work with the arts are increasingly focused on ways to connect with youth. Councilmember Fraley-Monillas inquired about plans for art beyond downtown, recalling artistic streetlights had been installed on Highway 99. Ms. Chapin assured the EAC is always looking for Edmonds City Council Draft Minutes May 17, 2016 Page 5 Packet Pg. 8 4.1.a opportunities but it depends on what projects occur; she has been taking with the Highway 99 subarea consultant about opportunities for public art as well as creating spaces/places for art. Councilmember Fraley-Monillas expressed interest in art in Five Corners, Westgate, Perrinville, etc. 6. AUDIENCE COMMENTS Ken Reidy, Edmonds, relayed his disappointment with last week's discussion about executive session meeting minutes and the lack of information in the agenda packet including information provided by citizens over the past 5-6 years. As the packet did not include the August 6, 1996 Council minutes when Resolution 853 was adopted, he read an excerpt of the minutes into the record: City Attorney Scott Snyder advised that following a number of recent Executive Sessions, several citizens contacted the City and asked for minutes from the Executive Session, in some cases stating there is a statutory requirement that the Council maintain minutes of Executive Session. His firm's position is that there is no statute or case law requiring minutes of an Executive Session, although approximately one-third of Washington cities maintain summary minutes of Executive Session. Such minutes are not released to the public until the purpose of the Executive Session has expired. Minutes of Executive Sessions would provide the public a record of the topics discussed in Executive Session as well as a record of verbally issued instructions by the Council. Further, such minutes would assist in reconstructing the record in the event of legal action. He noted staff was concerned with sensitive subject matters, discussed in Executive Session, being in writing. Mr. Snyder stressed the City Clerk would maintain a separate file of Executive Session minutes which would only be reviewed once the purpose of the Executive Session has expired. Councilmember Petruzzi asked if litigation strategy would be held in complete confidence until all appeals were exhausted. Mr. Snyder answered yes. Councilmember Petruzzi was in favor of the creation of summary minutes of Executive Sessions. Councilmember Myers agreed and who would create the minutes. Mr. Snyder advised that was a decision the Council would make; he would be happy to assist with the creation of minutes. Student Representative Alex Moore also favored the creation of minutes of Executive Session. It was the consensus of the Council to create summary minutes of Executive Sessions. Mr. Snyder advised he would prepare a Resolution for the next Consent Agenda. Before the Council made any major changes to Executive Session meeting minutes, Mr. Reidy requested citizens have plenty of opportunity to weigh in regarding their wishes. He said minutes of Executive Session were badly needed as Council needed the opportunity to go back to review what they were told in executive session in the event they were provided false, misleading, or incomplete information. Roger Hertrich, Edmonds, observed Councilmember are sitting in same seats at every meeting, four to one side of the Mayor and three to the other and often votes are cast in that same manner. He recommended Council seating vary to provide Councilmembers an opportunity to get to know each other better. 7. PUBLIC HEARINGS 1. CIVIC PLAYFIELDS RIGHT-OF-WAY VACATION Planner Sean Conrad explained the public hearing is related to the vacation of two street rights -of -way and an alley right-of-way in Civic Playfields. He displayed an aerial photo of the Civic Fields, advising the site is approximately 8 acres, zoned for public use, bordered on the west by 6tn Avenue North, 7th Avenue North on the east and two public alleys on the north and south. Edmonds City Council Draft Minutes May 17, 2016 Page 6 Packet Pg. 9 4.1.a Mr. Conrad displayed a Civic Field site map, explaining the right-of-way vacation was for what would have been an extension of Edmonds Street on the south end, Sprague on north end and an alley in between. Both rights -of -way were never developed and are now located in the middle of what is now essential park. The development code establishes two criteria for Council consideration in granting a right-of-way vacation: 1. Is the street vacation in the public interest? • Yes, vacating the street right-of-way is in the public interest as this is a public park and would further the development of a public park 2. Will the street vacation deny access to the property? No, vacating the rights -of -way will not deny access to this public property as there are public streets on the east and west sides and public alley on the north and south sides. In addition to these criteria, the right-of-way vacation is also consistent with Comprehensive Plan and specifically the Parks, Recreation and Open Space (PROS) Plan as it will enable the Parks Department to master plan for further development of this city park. The City has received no comments regarding the proposed right-of-way vacation. Mayor Earling opened the public participation portion of the public hearing. Ken Reidy, Edmonds, referred to ECDC 20.70.020 which states the City Council may vacate a street, alley or easement only if it finds that A, a vacation is in the public interest and B, no property will be denied direct access as a result of the vacation. However a third criteria has been used in the past during street vacations. Former City Attorney Scott Snyder stated on September 16, 2008 that direct access was not the only access issue the City Council had to consider when vacating a right-of-way. Mr. Snyder said State law also states access should not be substantially affected. Mr. Snyder did not provide the related RCW, an explanation of how access could be substantial affected, or how that would be different from denying someone direct access to their property. Mr. Snyder did not define access but later acted as if the word "access" had very broad meaning and this issue mattered even if no one had a permit or vested right to use the right-of-way being vacated. Mr. Reidy referred to RCW 35.79 that addresses street vacation, noting the word "substantial" is not found in that statute. The Council must know whether this is an issue that must be addressed before vacating rights -of -way. He explained Mr. Snyder was talking about an unopened easement that had never been used for access, just like those at Civic Field. He questioned how something never opened for access substantially affect someone's access. The easement area Mr. Snyder was referring to was not only an unopened right-of-way but also only 71/2 feet wide, not wide enough for legal access. Despite this Mr. Snyder made a huge point that access should not be substantially affected and repeatedly advised the Council to do something about it the night of September 16, 2008. This concept had a major impact on the course of his (Mr. Reidy's) life. As Mr. Snyder went to great lengths to push this concept, the City has a duty to clarify; the easements at Civic Field are wide enough for access so there may be greater liability exposure at Civic Field. Before approving the Civic Playfield right-of-way vacations, he requested the Council provide the State law that Mr. Snyder sited, relaying citizens deserve to know whether the three proposed vacation will expose the City to liability. Finis Tupper, Edmonds, said when the City codified its ordinances in 1980, it ended the Board of Adjustment and created the Hearing Examiner. The Hearing Examiner's position was given certain authorities as outlined in ECDC 10.35.010. He relayed the Council is unable to act on this agenda item tonight because the Hearing Examiner was given the authority to hold the hearing on all street vacations and dedications per paragraph F. Therefore, none of the criteria or the staff recommendation would be lawful. He referred to a recent unpublished case Lake Forest Water District against the City of Lake Forest, stating if the City passed an ordinance affecting these street vacations, it will be null and void Edmonds City Council Draft Minutes May 17, 2016 Page 7 Packet Pg. 10 4.1.a without a Hearing Examiner recommendation to City Council. He was uncertain how that section of the code was bypassed, commenting the Mayor was responsible for enforcing and ensuring laws are followed. Hearing no further comment, Mayor Earling closed the public participation portion of the public hearing. Councilmember Fraley-Monillas requested staff respond to Mr. Tupper's comments regarding the need for a recommendation from the Hearing Examiner. Development Services Director Shane Hope answered she was not aware of that provision. City Attorney Jeff Taraday said the provision Mr. Tupper read references another code section that no long exists. The full provision that Mr. Tupper read from states, the Hearing Examiner will review the Comprehensive Plan and report on the same prior to any street vacation or dedication as provided in ECDC 15.05.020; section 15.05.020 no longer exists; therefore, it was unclear what weight if any would be given to that language. It appears the language has not been amended since 1983. There appears to be a conflict between the language Mr. Tupper cited and the language referenced in the staff report, 20.70.070, that states the City Council shall by resolution fix a time when the City Council will hold a public hearing on the proposed vacation. To the extent that these are in conflict, the more recent would prevail; the more recent was adopted in 1993. He concluded staff was proceeding correctly. Councilmember Buckshnis referred to the language in ECDC 15.05 that references the Comprehensive Plan and states the Hearing Examiner will review the Comprehensive Plan and report on same prior to any street vacation or dedication. Mr. Taraday said the code section referenced is no longer in the code. The language states the Hearing Examiner will review the Comprehensive Plan and report on the same prior to any any street vacation or dedication as provided in ECDC 15.05.020; without the existence of that section, the language cannot be properly implemented. Therefore, it is proper to process this pursuant to ECDC 20.70. Councilmember Buckshnis questioned why the Hearing Examiner would be responsible for vacating. Mr. Taraday said the Council has the authority to delegate hearings to the Hearing Examiner and apparently that was done at one point. There is now conflicting code language and the more recently adopted code puts the decision in the Council's hands. Councilmember Teitzel commented the City now owns Civic Playfield as well as the rights to the three easements. Ms. Hite answered yes. Councilmember Teitzel said hypothetically if the easements were not vacated, no party other than the City could request they be opened. Ms. Hite answered yes. Councilmember Teitzel repeated his question at Mr. Taraday's request; since the City owns Civic Playfields and the rights to the three easement, no party other than the City, the owner, could request they be opened. Mr. Taraday asked for clarification of "owned the rights to the three easements." Councilmember Teitzel asked whether any party other than the City could legally request those easements be opened. Mr. Taraday asked if by "opened" he meant approved as streets. Councilmember Teitzel answered yes, opened as a street. Mr. Taraday responded there is no right that a non -abutting owner would have to require the City to open a street. Councilmember Teitzel said if the City did not pursue the vacation, could the City use the property as it chose, build structures on the easement at its own peril and potentially remove them if the easements were ever opened. He noted that was unlikely to happen as the City wanted to keep it as park space into perpetuity. Mr. Taraday said the Council is not required to take this action; in his opinion not taking this action was inconsistent with the current plan to operate it as a park but it was not required. Edmonds City Council Draft Minutes May 17, 2016 Page 8 Packet Pg. 11 4.1.a Councilmember Teitzel commented if the City did not pursue easement, the intent was to keep it as park space forever; vacating the easement achieves the same intent. Mr. Taraday said if in a 100 years a Council wanted to put a street through Civic Field, the City would still own the property. The deed restriction could potentially be an issue. Councilmember Teitzel summarized whether the City pursues the easements or not, the result is the same; the City has full use of the property. Mr. Taraday agreed. Ms. Hite said the PRO Plan speaks to master planning and developing the property as a park; a future Council could make a different decision and open the streets but there would still be the issue of the deed restriction. Councilmember Fraley-Monillas asked about the implications of the grant restrictions on the Boys & Girls Club, recalling the property was purchased as open space. Ms. Hite answered the City received two grants for the purchase of the property, from Conservation Futures Snohomish County and Washington State Recreation and Conservation Office. Both restrict the land to open space and park development; no structures are allowed, a certain percentage of impervious surface is allowed but no more than 10% which does not include pathways. The City purchased 6.07 acres from the School District; the other 2 acres were determined to be owned by the City via the streets and alley. The City negotiated with Snohomish County and the State to concentrate those two acres in the northwest portion of the property so there is a 2-acre parcel within the 8 acres that can be developed with structures. That area is where the Boys & Girls Club, basketball and tennis courts and skateboard park are currently located. Councilmember Fraley-Monillas relayed her understanding if the Council did not proceed with the street vacation, it had no impact on the northwest corner. Ms. Hite answered no, it has impact; the six acres are restricted and those include parts of Sprague and Edmonds Street and the alley. Councilmember Buckshnis referred to 35.79.035 cited by Mr. Reidy, limitations on streets abutting bodies of water, pointing out it has no relevance to Civic Field. Mr. Taraday agreed although he did not recall Mr. Reidy's exact comment. He said Mr. Reidy's reference to substantial impairment of access did not apply here. He was not prepared to speak to it tonight as it is doctrine developed through Washington case law, not the statute but it did not apply to this scenario. Mr. Taraday advised the packet did not contain an ordinance; the intent was for the ordinance to be scheduled for action on a future Consent Agenda. It was the consensus of Council to schedule consideration of the ordinance on a future Consent Agenda. 8. ACTION ITEMS 1. CIVIC CENTER FIELD MASTER PLAN PSA Parks & Recreation Director Carrie Hite requested Council authorization to enter into a professional services agreement with Walker I Macy for the Civic Center Master Plan. The master plan was included in the CIP and authorized in the budget. The budget for this planning process was $100,000. An RFQ was published shortly after closing on the property; 8 responses were submitted and Walker I Macy was selected following and interview/presentation process. A professional services agreement was drafted for the Mayor's signature; the scope of work was $96,000. At the Council kick-off meeting, the Council expressed interest in a historical analysis of the Boys & Girls Club building and the stadium as part of the process. She approached Walker I Macy who revised their scope of work and added approximately $10,000 to include a sub -consultant, BOLA, to do a historical analysis. The proposed historical analysis in the scope of work will include taking a historical inventory of the uses, materials of both and creating a historic resources report for consideration when master planning the project and making decisions on those structures. Edmonds City Council Draft Minutes May 17, 2016 Page 9 Packet Pg. 12 4.1.a This change to the scope of work increases the cost of the master planning process to $106,000. She requested Council authorization for the Mayor to sign the professional services agreement for the scope of work contained in the packet for $106,980. Staff will return with a budget amendment for the additional $6,980. She noted professional services agreements do not typically have a management reserve. Councilmember Tibbott asked whether the consultant considered the possibility of a historical analysis without adding to the budget. Recognizing there would be a great deal of citizen involvement, he suggested having citizens do the historical analysis. Ms. Hite agreed she could ask; the Historic Preservation Commission (HPC) was a possibility. It depends on what the Council wants; whether they want a report with dedicated time and energy or using volunteers guided by the consultant team. Councilmember Teitzel was excited to begin this project. He suggested involving the HPC before engaging BOLA to do an analysis; the HPC could analyze whether the Boys & Girls Club and the grandstand would qualify for local historic designation status and if not, stop there. He questioned what else would be learn via investing $10,000 in BOLA's report. Ms. Hite answered that could be done first if the Council wished. She preferred to proceed with a professional services agreement with Walker I Macy as they are already working and delay the historic analysis component of the agreement if necessary. If the Council was interested in involving the HPC and/or citizens, staff could return at a later date for an addition to the agreement if local resources cannot be identified. Councilmember Teitzel commented he was looking for ways to manage taxpayer money. He asked whether other Councilmembers felt having the HPC investigate and reach their own conclusion before proceeding with the historic resources report by BOLA would be a prudent approach. He asked whether that could be done and not hold up Walker I Macy proceeding with the master plan. Ms. Hite answered that could be done if the proposed scope of work were changed to remove the BOLA subcontract. The original contract for the robust master planning process without BOLA was $96,000. The Mayor could sign that professional agreement with Walker I Macy and work with the HPC could be done parallel to that process. If the HPC indicates they do not have the capacity or time, she likely would return to Council for guidance whether to proceed with a more official historical analysis of those two structures. Councilmember Teitzel agreed with taking that step, finding it a prudent step to potentially save taxpayers $10,000. Councilmember Buckshnis relayed her understanding the grandstands need to be retrofitted and thousands of dollars would be required to upgrade it. Ms. Hite relayed staff is in the process of doing a structural analysis on the grandstands. They are not in very good shape; keeping them on the property will require a great deal of upgrading and retrofitting. An option would be to wait until the structural analysis is completed; if the recommendation is to take the grandstands down, that could be discussed with the HPC and Council. There is an HPC member on the Project Advisory Committee (PAC); she spoke to the PAC recently about not everything historical is necessarily significant, it depends on the condition and whether it is worth keeping in the community. Councilmember Buckshnis commented the direction needs to be determined; the grandstands may not be a pertinent part of that park as they are very large and take up a lot of room. She supported moving forward as the packet states. Ms. Hite clarified the agreement in the packet includes the additional historical analysis. She asked whether the Council was interested in proceeding with the original scope, omitting the historical analysis. If so, the Mayor has the authority to sign that professional services agreement. Councilmember Buckshnis agreed with removing the historical analysis. Councilmember Nelson agreed with Councilmember Teitzel's idea about holding off on the historical analysis based on the additional cost. Edmonds City Council Draft Minutes May 17, 2016 Page 10 Packet Pg. 13 4.1.a Council President Johnson asked whether the structural analysis was part of the current contract and if not, who was doing it and what was the cost. Ms. Hite answered it is not part of the Walker I Macy contract; the City's facilities team is performing that analysis. As the City owns the property, it is part of the due diligence to determine if it's safe and the estimated cost to repair it. Public Works Director Phil Williams advised staff has not yet selected a contractor but that is the direction staff would like to go. He acknowledged there are structural liabilities as well as a great deal that would need to be done to make the grandstands ADA compliant. It is an old wooden structure and a large investment would be required to continue its life. That is the division's opinion now; staff plans a professional analysis performed to determine what would need to be done. That information will be provided to the Parks Department for further discussion. Councilmember Fraley-Monillas said she was not as worried about the grandstands as the Boys & Girls Club which likely has some significant historical reference. She noted the grandstands are currently used for the youth circus and during the Taste of Edmonds. She was concerned about the safety of the grandstands and suggested if there were any thoughts there were dangerous parts of it, people should be kept off of it. Mr. Williams recalled two years ago the recommendations of a structural engineer were followed to address issues with the center structural support. He acknowledged similar work may be necessary in other parts of the structure if there is interest in extending the life of the grandstands. The bigger issues include bringing the grandstands up to ADA compliance, slips, trips, falls, splinters, slippery surfaces, seating, size of the steps, etc. He summarized much of that would be incredibly expensive to fix and it may not be worthwhile. If seating is desirable, there are many options such as portable bleachers. He relayed t that Ms. Hite, Tom Sullivan and he have discussed these issues at length and decided get a structural analysis to provide a list of investments that would need to be made, anticipating it would be an impressive list. Ms. Hite said the intent was to return to Council with that list and have a discussion regarding the grandstands. During the next month the HPC can also look at the grandstands. Another impact if the grandstands are removed is the tremendous amount of storage under the grandstands that nearly every community group in the City uses; approximately 50% of the storage is Park Department such as downtown decorations, lights, etc. Councilmember Fraley-Monillas commented she, Council President Johnson and Ms. Hite may be the only ones who used the grandstands back in the 1970s. They were meant for kids, not adults. Council President Johnson commented after listening to all the concerns, it appears there is a three step process; Mayor Earling signing the Walker I Macy without the historical analysis and moving forward with the HPC evaluation before spending money on a construction engineer to evaluate the grandstands. It appears there is a need for more information from an historic, structural and risk management standpoint. Ms. Hite asked for clarification, whether Council President Johnson's intent was to have the HPC look at the grandstands from a historical perspective before spending money on a structural analysis. Ms. Hite recommended proceeding with a structural analysis due to the safety issue and the HPC will not be able to determine the structural integrity, only the historical significance. She recommended that be a parallel process, not first the HPC and then the structural analysis. COUNCIL PRESIDENT JOHNSON MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO AUTHORIZE THE MAYOR TO SIGN THE AGREEMENT FOR WALKER I MACY, EXCLUDING THE HISTORICAL ANALYSIS IN THE PACKET. MOTION CARRIED UNANIMOUSLY. COUNCIL PRESIDENT JOHNSON MOVED TO MOVE EXPEDITIOUSLY ON THE HISTORICAL PRESERVATION COMMISSION ANALYSIS OF THE PROJECT AND Edmonds City Council Draft Minutes May 17, 2016 Page 11 Packet Pg. 14 4.1.a SEQUENCE THAT WITH ANY FUNDS SPENT ON THE FACILITIES EVALUATION. AND MAYBE AUTHORIZE BOTH AT A FUTURE MEETING. Mr. Williams said if the intent is to start the process internally there is lot that can be done without outside consulting to identify issues in the current structure; but staff will need assistance with identifying structural issues. MOTION CARRIED UNANIMOUSLY. Councilmember Teitzel referred to the comments about safety and structural integrity, observing 4ffi of July is coming up soon. He asked whether it was safe to allow the stands to be used to 90% capacity for watching fireworks this year. Mr. Williams said there is time to develop a list of issues. When the one problem was addressed a couple years ago, it was felt the grandstands were probably structurally okay for a while and they are probably still okay and not in imminent danger of collapse. There are so many deviations in that old structure from current codes that they begin to accumulate. He recommended any use be limited and not expanded from historical uses. There is enough time to compile information about what is needed before a decision is made regarding the 4th of July. Councilmember Teitzel summarized the team would do an analysis and if a major issue is identified, people can be kept out of the grandstands if necessary. Mr. Williams agreed. 9. STUDY ITEMS 1. AUTHORIZATION TO CONTRACT WITH JAMES G. MURPHY TO SELL SURPLUS CITY EQUIPMENT Public Works Director Phil Williams relayed the proposal to surplus two vehicles, a ten-year old Dodge Stratus that has been the Police Chief s daily driver and more recently as a loaner car and parts car for the fleet department. He estimated the auction value at $2500. The Police Chiefs car has since been replaced. The second vehicle is a 1996 vactor that was replaced last year. Depending on buyers at the auction, the estimated value is $50,000; a new vactor is $450,000. He requested authorization to surplus the two vehicles. It was the consensus of the Council to schedule approval on the Consent Agenda. 2. FISHING PIER REHABILITATION PROJECT REPORT City Engineer Rob English explained the purpose of this presentation was to provide information on a change of condition that had been encountered on the fishing pier project. The contract was awarded to Razz Construction in February 2016 and the contractor was issued a notice to proceed in mid -March. The scope of the original contract was primarily minor edge repair and concrete spalls under the cure deck and pier supports. He displayed a photograph illustrating the corrosion, explaining the original scope, replacing the rebar in the precast section that supports the deck. The portion of concrete and rebar exposed and chipped away was on the precast section that supports the pier deck. The interface between the pier deck and the precast section is where the problem is. At the time the pier was constructed in the 1970s, the joint between the precast section and the cast -in -place section was not properly prepared and allowed water intrusion within the joint. He displayed a photograph illustrating the cast -in -place pier deck on top of the precast section where two existing rebar in that section that have experienced corrosion based on that intrusion through the joint both on the west and east side of the pier. The contractor was directed to do cuts within the pier to begin evaluating how extensive the damage was. He displayed a photograph illustrating the testing that occurred and the two corroded rebar in the cast -in - place section. Not only has the precast portion been damaged but the upper portion has as well. In Edmonds City Council Draft Minutes May 17, 2016 Page 12 Packet Pg. 15 4.1.a addition, the rebar did not have proper coverage and was sitting on the joint between the interface between cast -in -place section and the precast section when it should have been higher with coverage away from the joint. Based on evaluations and testing done by the consultant, the recommendation is an edge repair on both sides which includes cutting back 9 inches from the edge of the pier and reconstructing it with new rebar and anodes. The contractor submitted a cost proposal late last week for the actual work; there will be related costs for project overhead and costs associated with such a significant change to the project scope that are not yet available. Mr. English reviewed the funding source and project costs: Funding Source Amount 132 Parks Fund $100,000 Recreation and Conservation Office Funding $800,000 Aquatic Lands Enhancement Account Funding $500,000 Department of Fish and Wildlife Funding $190,000 Total Funding $1,590,000 Project costs Amount Contract award $1,004,318 Estimated extra construction costs $424,525 Estimated construction management costs $311,447 Design $138,200 Additional management reserve $100,000 Estimated total $1,978,470 Estimated shortfall $388,490 Mr. English advised the contractor was provided notice to proceed with the edge repair on Friday to mitigate delay costs that would be experienced by not having the contractor proceed with repairs. That work began yesterday. He anticipated this week the contractor would provide the overall impact to the schedule as well as the project overhead costs related to the change in the project scope. A change order is in process for ADA changes to the rail on the side of the pier; the estimated cost is included in the above project costs. Parks & Recreation Director Carrie Hite advised the pier is owned by the Department of Fish & Wildlife; the City is a partner by maintaining the pier. The City also contributed $100,000 in addition to the grants received. She and three Fish & Wildlife representatives did a site visit today. She also has a call into the RCO; the City scored well in another category which was not funded so she is inquiring regarding the availability of any additional funds. Fish & Wildlife did not have a solution and are working with their director in Olympia and likely legislative representatives. Identifying $400,000 from another budget will require legislation action/support. The shortfall is actually $288,000 plus an additional $100,000 management reserve. She was hopeful there will not be any other surprises with the pier but cautioned the above costs are estimates at this time. Councilmember Buckshnis asked if there was a way to do an interlocal or bridge loan with Fish & Wildlife. Ms. Hite said there was discussion with Fish & Wildlife about an interfund loan in 2016 with additional funding provided during the legislative session; Fish & Wildlife representative will work with the director on that option. Fish & Wildlife is looking for funding; if they are unable to identify funds one of the options will be to close the pier until the funds are identified. A bridge loan and discussions with RCO are options for discussion. Councilmember Buckshnis commented there are funds in REET and asked whether funds in Fund 125 and 126 could be used for this project. Ms. Hite answered yes. Edmonds City Council Draft Minutes May 17, 2016 Page 13 Packet Pg. 16 4.1.a With the flaws in construction and the anticipated fixes, Councilmember Tibbott inquired about the likelihood this project would be durable into the future and how long these fixes would last and what kind of maintenance would be expected. He recalled the State wanted to give the City the pier, noting it would then be the City's responsibility. Public Works Director Phil Williams agreed that was a decision for the future but it would need to be repaired to the City's satisfaction. He recalled two structural analyses were done on the pier before beginning this project and a question could be asked why this wasn't discovered in that analysis. The answer is the pier wasn't built in accordance with the approved plans that were reviewed so the structural analysts were analyzing the pier as it was supposed to have been built and made decisions about testing based on that information. The fix that staff has asked the contractor to estimate was suggested by the structural engineer. With the anodes in place, they estimate it will provide an additional 40 years of life. The pier has been in place approximately 38 years. Council President Johnson asked whether there was a 15% management reserve that could be accessed toward this repair. Mr. Williams answered that is already factored into the numbers above. It is important to continue to maintain a management reserve. He hoped those funds would not be necessary, anticipating most of the unknowns have been encountered but it was prudent to maintain a management reserve. If the management reserve was not spent, the shortfall would be less. Council President Johnson observed 15% of approximately $1.6 million was approximately $234,000. She asked whether that was a potential funding source. Mr. Williams said when the Council approved the construction budget, the management reserve was 10% of the contract award, $1.004 million or approximately $100,000. Council President Johnson clarified the request was for an additional management reserve. Mr. Williams explained the request was for a management reserve in addition to the estimated costs. Ms. Hite clarified the original management reserve has been spent and is included in the numbers above. The request is for an additional management reserve in the event additional unanticipated issues arise. Council President Johnson observed the intent was to repair the outer 9 inches, but it appears the preformed and cast were not well manufactured in place. She asked whether there was the potential for additional deterioration in the remainder of the deck if the analysis had gone further and whether all the problems would be solved or only part of it. Mr. Williams agreed there was undoubtedly additional corrosion but the anodes will stop the corrosion from proceeding further for 30 years. After that time, the structural engineers indicate the anodes will begin to slowly corrode again which would provide at least an additional 10 years, thus the 40 years of estimated life. Repairing the sides will prevent water from entering that area. Council President Johnson asked whether the City wants to assume responsibility for the pier in the future. Ms. Hite responded that is yet to be determined and will definitely be a future discussion. She recalled Fish & Wildlife wanted the City to assume ownership before the capital repairs; it was agreed the capital repairs would be done first followed by consideration of the City taking over ownership. Councilmember Teitzel relayed it appeared the original contractor did not follow the plans and used substandard construction practices that led to saltwater intrusion and corrosion. He asked whether the original contractor bore any liability for this cost. Mr. Williams relayed Fish & Wildlife has 40 of these piers throughout Puget Sound, built by the same contractor; that will be one of their concerns. City Attorney Jeff Taraday said his best guess is the contractor no longer exists. 10. MAYOR'S COMMENTS Mayor Earling announced the next Town Hall on June 2 at the Meadowdale Club House. 11. COUNCIL COMMENTS Edmonds City Council Draft Minutes May 17, 2016 Page 14 Packet Pg. 17 Councilmember Tibbott reminded of the Highway 99 open house on Thursday. He planned to attend, recalling the great first public open house a month ago and he looked forward to hearing the results. Councilmember Mesaros reminded of the Senior Center auction on Friday evening. Councilmember Teitzel reminded of the Edmonds Jazz Connection on Saturday at the Edmonds Center for the Arts and the Holy Rosary Church from 9:00 a.m. to 7:00 p.m. Great entertainment, admission is free, and donations are gladly accepted. Council President Johnson encouraged the public to go to VisitEdmonds.com where the 300 events by 33 arts organizations are listed. She invited the public to the Police Department awards ceremony at 6:00 p.m. on Thursday and the Highway 99 open house at Swedish -Edmonds 4th Floor at 7:00 p.m. Councilmember Fraley-Monillas announced the hiring of the Council Assistant, Andrew Pierce. He starts June 1 and she requested Councilmember give him a couple weeks before assigning him projects. Councilmember Nelson referred to the Edmonds Jazz Connection sponsored by Daybreak Rotary, relaying he heard Edmonds-Woodway High School play on KPLU last week and they sounded phenomenal. He invited the public to hear them and others at the Edmonds Jazz Connection on June 21. Councilmember Nelson thanked Mayor Earling and Police Chief Compaan for the proclamation regarding National Police Week. He reported of the 36 officers killed in the line of duty so far this year, one was an officer in Danville, Ohio, a 6-member department, who was killed merely because someone decided they wanted to kill a police officer. Another who died this last Monday, a detective in Kansas City who was assisting officers on a suspicious person call was shot and killed by a suspect who went on to commit three carjackings including one involving children and shot another person before being apprehended. He highlighted these to recognize the challenges the law enforcement community faces. The National Law Enforcement Officer Memorial in Washington, D.C. includes the quote, "In valor there is hope." He said as long as there are men and women who choose to serve and protect us from those who wish to do harm, knowing the dangers they face every day as officers, there is hope. Councilmember Buckshnis said she will be out of town next week and will miss the Hazel Miller spray pad opening on Thursday at 4:30 p.m. On Thursday she will be at the WRIA 8 meeting where she will learn whether funding was provided for the marsh. 12. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(i) This item was not needed. 13. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION This item was not needed. 14. ADJOURN With no further business, the Council meeting was adjourned at 9:02 p.m. Edmonds City Council Draft Minutes May 17, 2016 Page 15 Packet Pg. 18 4.2 City Council Agenda Item Meeting Date: 05/24/2016 Approval of claim, payroll and benefit direct deposit, checks and wire payments. Staff Lead: Scott James Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #219996 through #220111 dated May 19, 2016 for $617,300.52. Approval of payroll direct deposit and checks #62171 through #62178 for $490,775.00, benefit checks #62179 through #62183 and wire payments of $548,472.74 for the pay period May 1, 2016 through May 15, 2016. Financial Impact Claims $617,300.52 Payroll Employee checks and direct deposit $490,775.00 Payroll Benefit checks and wire payments $548,472.74 Total Payroll $1,039,247.74 Staff Recommendation Approval of claim, payroll and benefit direct deposit, checks and wire payments. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of expenditures. Packet Pg. 19 4.2.a vchlist Voucher List Page: 1 05/19/2016 2:02:56PM City of Edmonds lid a� Bank code : usbank � Voucher Date Vendor Invoice PO # Description/Account Amoun N 0 219996 5/19/2016 065052 AARD PEST CONTROL 366150 PM & SENIOR CENTER PEST COW a PM & SENIOR CENTER PEST CONI 001.000.64.576.80.41.00 136.8E Total: 136.8E `a 219997 5/19/2016 062614 ABPA A7292-16 2016 NATIONALAND LOCAL DUES 4- 0 c 2016 National and Local Dues - L m 421.000.74.534.80.49.00 85.0( Total: 85.0( 219998 5/19/2016 061029 ABSOLUTE GRAPHIX 516255 P&R: SPRING PICKLE -BALL LEAGU 0 P&R: SPRING PICKLE -BALL LEAGU 001.000.64.571.25.31.00 a 42.9( - 9.8% Sales Tax E 001.000.64.571.25.31.00 4.2( 2 516324 P&R: SPRING SOFTBALL SHIRTS F c P&R: SPRING SOFTBALL SHIRTS F -cu- 001.000.64.571.25.31.00 1,354.5( p 9.8% Sales Tax 0- 001.000.64.571.25.31.00 132.7z 0' Q Total: 1,534.31 219999 5/19/2016 072189 ACCESS INFORMATION MANAGEMENT 1442045 SHREDDING N SHREDDING 001.000.23.512.50.49.00 66.1( Total: 66.1( c' Lh 220000 5/19/2016 064615 AIR COMPRESSOR SERVICE 43253 MAJOR SERVICE - HV15RS AIR CO MAJOR SERVICE - HV15RS AIR CO Y 423.000.76.535.80.48.21 2,125.0( E Freight •@ 423.000.76.535.80.48.21 24.7E u 9.8% Sales Tax 423.000.76.535.80.48.21 210.E 1 Page: 1 Packet Pg. 20 vchlist 05/19/2016 2:02:56PM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 220000 5/19/2016 064615 064615 AIR COMPRESSOR SERVICE (Continued) 220001 5/19/2016 000710 ALASKAN COPPER & BRASS 391605-1 220002 WOOD%] 220004 220005 5/19/2016 001030 ALLIED SYSTEMS PRODUCTS INC IN127315 5/19/2016 065568 ALLWATER INC 5/19/2016 074695 AMERICAN MESSAGING 5/19/2016 069751 ARAMARK UNIFORM SERVICES 051316034 W4101046QE 1988309328 W01.1-MOM [it7 4.2.a Page: 2 Description/Account Total: 2,360.4, 0 m 1-1/4" & 1-1/2" STEEL PIPES X 20' R 1-1/4" TP-304 stainless steel welded m 423.000.76.535.80.48.00 132.2( 1-1/2" tp-304 stainless steel welded = 4 423.000.76.535.80.48.00 155.0( c Freight 423.000.76.535.80.48.00 35.0( 9.8% Sales Tax 423.000.76.535.80.48.00 31.5E _ SUPPLIES SUPPLIES 001.000.23.512.50.31.00 Tota Tota DRINKING WATER SERVICE FOR water services (plus rental/supplies 423.000.76.535.80.31.00 Tota WATER WATCH PAGER FEES Water Watch Pager Fees 421.000.74.534.80.42.00 Tota FACILITIES DIVISION UNIFORMS FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 9.5% Sales Tax 001.000.66.518.30.24.00 WWTP UNIFORMS, TOWELS, MA WWTP UNIFORMS 423.000.76.535.80.24.00 353.71 c� a E 76.6, 76.6, c M > 0 a 40.4 a 1 : 40.4 , Q LO N T- m 4.5. r 4.5; c6 T� r- Lh 0 N Y 18.1, E 1.7, c m 3.0z E R .r r Q Page: 2 Packet Pg. 21 vchlist 05/19/2016 2:02:56PM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 220005 5/19/2016 069751 ARAMARK UNIFORM SERVICES (Continued) WWTP TOWELS, MATS & WASHC 423.000.76.535.80.41.11 9.8% Sales Tax 423.000.76.535.80.24.00 9.8% Sales Tax 423.000.76.535.80.41.11 1988593108 PARKS MAINT UNIFORM SERVICE PARKS MAINT UNIFORM SERVICE 001.000.64.576.80.24.00 1988593109 FACILITIES DIVISION UNIFORMS FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 9.8% Sales Tax 001.000.66.518.30.24.00 Tota 220006 5/19/2016 069451 ASTRA INDUSTRIAL SERVICES 00149557 SR CENTER - CV SEAT KIT Sr Center - CV Seat Kit 001.000.66.518.30.31.00 Freight 001.000.66.518.30.31.00 Tota 220007 5/19/2016 001777 AURORA PLUMBING & ELECTRIC INV194861 FAC - PLUMBING CARTRIDGE FAC - Plumbing Cartridge 001.000.66.518.30.31.00 9.6% Sales Tax 001.000.66.518.30.31.00 INV194945 FAC - SHOWER CHECK STOP FAC - Shower Check Stop 001.000.66.518.30.31.00 9.6% Sales Tax 001.000.66.518.30.31.00 Tota 4.2.a Page: 3 c ca lid U a� _ Amoun }; 0 a L a) 84.7� a� L 0.3( =a 8.3' c m 67.0 1 c�a 0 L 18.1, a E 203.2E 4- 0 ca 0 L 18.6z 0- Q 10.0( 28.61 N T— m r 29.7E Lh 0 2.8( Y E 38.9E .2 U r 3.7z 1 : 75.3( E t R .r r Q Page: 3 Packet Pg. 22 vchlist 05/19/2016 2:02:56PM Bank code : usbank Voucher Date Vendor 220008 5/19/2016 001801 AUTOMATIC WILBERT VAULT CO 220009 5/19/2016 072577 BAURECHT, MAGRIT 220010 5/19/2016 073760 BLUELINE GROUP LLC 220011 5/19/2016 075342 BORUCHOWITZ, ROBERT 220012 5/19/2016 074714 BUELL RECREATION LLC 220013 5/19/2016 073029 CANON FINANCIAL SERVICES Voucher List City of Edmonds Invoice 43603 5/6 CONCERT CARDS PO 11658 11660 4111.1ml WAEDM 040416 15896136 PO # Description/Account ROUGH BOX/FORTUNE ROUGH BOX/FORTUNE 130.000.64.536.20.34.00 Tota 5/6 CONCERT CARDS POSTERS 5/6 CONCERT CARDS PO 117.100.64.573.20.49.00 Tota ESNA.SERVICES THRU APRIL 201 ESNA.Services thru April 2016 421.000.74.534.80.41.00 ESNA.Services thru April 2016 422.000.72.531.90.41.00 ESNA.Services thru April 2016 423.000.75.535.80.41.00 E4JB.SERVICES THRU APRIL 201 E4JB.Services thru April 2016 421.200.74.594.34.41.00 4.2.a Page: 4 c ca lid U a� _ Amoun }; 0 0- a) 460.0( 1 : 460.0( i =a 4. aD c 994.8 1 1 : 994.8 , c 6 0 129.1( M a 129.11 . U 129.1 c 6 0 0 3,460.0( a Total : 3,847.5( Q APRIL 2016 PUBLIC DEFENSE CON April 2016 Public defense consultant N 001.000.22.518.10.41.00 3,891.61 " Total : 3,891.6, a� MARINA BEACH PLAY EQUIPMENT 9.5% Sales Tax Lh c 125.000.64.594.75.65.00 8,670.0E MARINA BEACH PLAY EQUIPMENT 125.000.64.594.75.65.00 91,263.6( •@ Total: 99,933.7' U COPIER RENTAL COPIER RENTAL Page: 4 Packet Pg. 23 4.2.a vchlist Voucher List Page: 5 05/19/2016 2:02:56PM City of Edmonds ca lid Bank code : usbank U W Voucher Date Vendor Invoice PO # Description/Account Amoun }; 220013 5/19/2016 073029 CANON FINANCIAL SERVICES (Continued) a 001.000.23.523.30.45.00 65.1 1 m COPIER MAINT -W 001.000.23.523.30.48.00 462.41 5D L 15995119 COPIER RENTAL COPIER RENTAL 4- 001.000.23.523.30.45.00 65.3E c COPIER MAINT 001.000.23.523.30.48.00 83.6, -o 16084782 CONTRACT CHARGE FOR COUNCI Monthly contract charge for Council o 001.000.11.511.60.45.00 27.9� j, 9.8% Sales Tax a 001.000.11.511.60.45.00 2.7E 16084785 RECEPTIONIST DESK CITY CLERK, RECEPTIONIST DESK COPIER LEA U 001.000.25.514.30.45.00 20.1' o 9.8% Sales Tax 001.000.25.514.30.45.00 1.9 0 o 16084788 P & REC PRINTER IRC10301F CONI Q- P & REC PRINTER IRC10301F COW Q. Q 001.000.64.571.21.45.00 30.7z 16095540 PARKS MAINT PRINTER IRC10301F 'n N PARKS MAINT PRINTER IRC10301F 00 1. 000. 64.576.80.45. 00 36.2E w 16095542 C/A 572105 CONTRACT# 3091/0521 Finance dept copier contract charge T; 001.000.31.514.23.45.00 209.6' o 9.8% Sales Tax Y 001.000.31.514.23.45.00 20.5z 16095543 CITY CLERKS COPIER LEASE E CITY CLERKS COPIER LEASE 5/20' f° 001.000.25.514.30.45.00 340.3� 9.8% Sales Tax 001.000.25.514.30.45.00 33.3E E 16095544 PARKS & REC C5250 COPIER CON' R .r r a Page: 5 Packet Pg. 24 vchlist 05/19/2016 2:02:56PM Bank code : usbank Voucher Date Vendor 220013 5/19/2016 073029 CANON FINANCIAL SERVICES 220014 220015 Voucher List City of Edmonds Invoice (Continued) 16095545 5/19/2016 003320 CASCADE MACHINERY & ELECTRIC 434475 5/19/2016 068484 CEMEX LLC 435156 PO # Description/Account PARKS & REC C5250 COPIER CO 001.000.64.571.21.45.00 CANON COPIER CHARGES C525 9.8% Sales Tax 001.000.22.518.10.45.00 9.8% Sales Tax 001.000.21.513.10.45.00 copier charges C5250 001.000.61.557.20.45.00 copier charges C5250 001.000.22.518.10.45.00 copier charges C5250 001.000.21.513.10.45.00 9.8% Sales Tax 001.000.61.557.20.45.00 Tota YOST POOL PUMP INSTALLATION YOST POOL PUMP INSTALLATION 125.000.64.576.80.48.00 9.8% Sales Tax 125.000.64.576.80.48.00 YOST POOL PUMP YOST POOL PUMP 125.000.64.576.80.48.00 9.8% Sales Tax 125.000.64.576.80.48.00 9433070839 ROADWAY - ASPHALT Roadway - Asphalt 111.000.68.542.31.31.00 misc sales tax % 111.000.68.542.31.31.00 9433078211 ROADWAY - ASPHALT Tota 4.2.a Page: 6 c ca lid U a� _ Amoun }; 0 a N' -0) 230.1E 0 m 5.1z a� c 5.1: 104.8' c�a 0 52.4( ca a 52.4( 10.21 U 1,860.61 0 0 L a 0. 5,376.0( Q 526.8E N m 6,104.3, r 598.2. c 1 : 12,605.3t Y E 274.2( r c m 26.0E E t R .r r Q Page: 6 Packet Pg. 25 vchlist 05/19/2016 2:02:56PM Bank code : usbank Voucher Date Vendor 220015 5/19/2016 068484 CEMEX LLC 220016 5/19/2016 003510 CENTRAL WELDING SUPPLY 220017 5/19/2016 065682 CHS ENGINEERS LLC 220018 5/19/2016 070595 CNOA 220019 5/19/2016 075639 COMSTOCK, JACOB Voucher List City of Edmonds Invoice PO # Description/Account (Continued) Roadway - Asphalt 111.000.68.542.31.31.00 misc sales tax % 111.000.68.542.31.31.00 9433085737 STORM DUMP FEES Storm Dump Fees 422.000.72.531.10.49.00 LY232368 SEWER - SUPPLIES Sewer - Supplies 423.000.75.535.80.31.00 9.8% Sales Tax 423.000.75.535.80.31.00 LY233233 PM: CARBON DIOXIDE PM: CARBON DIOXIDE 001.000.64.576.80.31.00 9.8% Sales Tax 001.000.64.576.80.31.00 Tota Tota 451601-1604 ESHA.SERVICES THRU APRIL 201 ESHA.Services thru April 2016 423.100.76.594.39.41.10 Tota CNOA - POFF 2016 CNOA 2016 INSTITUTE - POFF - E OUT OF STATE REGISTRATION - 001.000.41.521.40.49.00 Tota BID-042516 REIMBURSEMENT FOR FOOD/RE Reimbursement for food/refreshme 140.000.61.558.70.49.00 Tota 4.2.a Page: 7 c ca lid U a� Amoun }; 0 a am 164.2( a� L 15.6( =a a� c 2,013.3' 2,493.3E c� P( 0 119.0( a 11.6( U w 0 133.2: 0 L 13.0( a I : 276.9 Q 6 LO N 3,788.4z 1 : 3,788.41 r rn r D Lh � N 440.0( 1 : 440.0( E FI nt: 197.6( m 1 : 197.6( R .r r Q Page: 7 Packet Pg. 26 vchlist 05/19/2016 2:02:56PM Bank code : usbank Voucher Date Vendor 220020 5/19/2016 075641 CORWIN FORD 220021 5/19/2016 005965 CUES INC Voucher List City of Edmonds Invoice 303692 455510 455615 456001 %,8011IN 456662 PO # Description/Account NEW 2016 FORD PU F-250 - UNIT E New 2016 Ford PU F-250 - Unit E123 511.100.77.594.48.64.00 8.6% Sales Tax 511.100.77.594.48.64.00 SEWER - POLE ASSEMBLY Sewer - Pole Assembly 423.000.75.535.80.31.00 Freight 423.000.75.535.80.31.00 9.8% Sales Tax 423.000.75.535.80.31.00 FREIGHT Freight 423.000.75.535.80.31.00 9.8% Sales Tax 423.000.75.535.80.31.00 SEWER - CAMERA REPAIRS Sewer - Camera Repairs 423.000.75.535.80.48.00 9.8% Sales Tax 423.000.75.535.80.48.00 SEWER - CAMERA REPAIRS Sewer - Camera Repairs 423.000.75.535.80.48.00 9.8% Sales Tax 423.000.75.535.80.48.00 SEWER CAMERAL REPAIRS Sewer Cameral Repairs 423.000.75.535.80.48.00 Labor 423.000.75.535.80.48.00 9.8% Sales Tax 423.000.75.535.80.48.00 Tota 4.2.a Page: 8 c ca U a� Amoun }; 0 a am 24,639.0( a� L 2,118.9E =a 26,757.9E a� c m 305.4, r- 0 25.2E 0 a 32.4' E 120.4 1 p 0 11.8' o L a Q. Q 2,215.9E LO N 217.1( m r a� 1,170.8' T; Lh 0 114.7z Y E 1,154.Z r 345.0( E 113.1, R .r r Q Page: 8 Packet Pg. 27 vchlist 05/19/2016 2:02:56PM Bank code : usbank Voucher Date Vendor 220021 5/19/2016 005965 005965 CUES INC 220022 5/19/2016 073757 DEX MEDIA WEST INC Voucher List City of Edmonds Invoice (Continued) 651150804 220023 5/19/2016 075160 DIMENSIONAL COMMUNICATIONS 30488 220024 5/19/2016 073772 DIRECT MATTERS 220025 5/19/2016 075153 DOPPS, MARIA 220026 5/19/2016 007253 DUNN LUMBER 54184 12995 3918524 220027 5/19/2016 074302 EDMONDS HARDWARE & PAINT LLC 001543 PO # Description/Account Tota CEMETERY ADVERTISING CEMETERY ADVERTISING 130.000.64.536.20.41.40 Tota COUNCIL CHAMBERS -MATERIAL Council Chambers -Materials for Au 016.000.66.594.19.64.00 Labor 016.000.66.518.30.48.00 9.5% Sales Tax 016.000.66.594.19.64.00 9.5% Sales Tax 016.000.66.518.30.48.00 SUPPLIES SUPPLIES 001.000.23.523.30.31.00 Tota Tota INTERPRETER FEE INTERPRETER FEE 001.000.23.523.30.41.01 Tota PM: PLYWOOD SHEATHING PM: PLYWOOD SHEATHING 001.000.64.576.80.31.00 Tota PM: TSP SUBST, PAINT TRAY, RO PM: TSP SUBST, PAINT TRAY, RO 001.000.64.576.80.31.00 9.8% Sales Tax 4.2.a Page: 9 c ca lid U a� _ Amoun }; I: 5,826.5' 0 am a� 37.7' I : 37.7; 4. aD S a am di -0 150,107.0( c c� 25,763.51 o 14,260.1( E 2,447.5, I: 192,578.2, c 0 a 278.3. Q. 1 : 278.3, Q LO N T_ 100.8z m r 100.8' C6 r- Lh 0 N Y 88.7: 1 : 88.7.. c� Ll r Ll 27.7( E t R .r r Q Page: 9 Packet Pg. 28 vchlist 05/19/2016 2:02:56PM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account 220027 5/19/2016 074302 EDMONDS HARDWARE & PAINT LLC (Continued) 001.000.64.576.80.31.00 Tota 220028 5/19/2016 038500 EDMONDS SENIOR CENTER BID-04152016 GRANT FOR ADVERTISEMENT O� Grant support for advertising the 140.000.61.558.70.41.40 Tota 220029 5/19/2016 008705 EDMONDS WATER DIVISION 6-00025 MARINA BEACH PARK SPRINKLE MARINA BEACH PARK 001.000.64.576.80.47.00 6-00200 FISHING PIER & RESTROOMS FISHING PIER & RESTROOMS 001.000.64.576.80.47.00 6-00410 BRACKETT'S LANDING SOUTH S BRACKETT'S LANDING SOUTH S 001.000.64.576.80.47.00 6-00475 ANWAY PARK RESTROOMS ANWAY PARK RESTROOMS 001.000.64.576.80.47.00 6-01127 WWTP 200 2ND AVE S / METER 2 WWTP 200 2ND AVE S / METER 2 423.000.76.535.80.47.64 6-01130 WWTP 200 2ND AVE S / METER 9 WWTP 200 2ND AVE S / METER 9 423.000.76.535.80.47.64 6-01140 WWTP 200 2ND AVE S / METER 5 WWTP 200 2ND AVE S / METER 5 423.000.76.535.80.47.64 WWTP 200 2nd Ave S / METER 50 423.000.76.535.80.47.64 6-01250 CITY PARK BALLFIELD SPRINKLE CITY PARK BALLFIELD SPRINKLE 001.000.64.576.80.47.00 6-01275 CITY PARK PARKING LOT 4.2.a Page: 10 c ca lid U a� Amoun }; 0 a 2.7, a) 30.41 m L 4 1,500.0( c 1,500.0( R c ca 186.9' 0 a 536.8( , f° U o 310.9: - 0 a 830.1� Q OfLO LO 154.9( 25.6< Y Lh Y w 953.1 1( E 285.6, 'ca R R Page: 10 Packet Pg. 29 vchlist 05/19/2016 2:02:56PM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 220029 5/19/2016 008705 EDMONDS WATER DIVISION (Continued) CITY PARK PARKING LOT 001.000.64.576.80.47.00 6-01280 CITY PARK SPRAY PARK CITY PARK SPRAY PARK 001.000.64.576.80.47.00 6-02125 PINE STREET PLAYFIELD SPRINKL PINE STREET PLAYFIELD SPRINKL 001.000.64.576.80.47.00 6-02727 BOYS & GIRLS CLUB SPRINKLER BOYS & GIRLS CLUB SPRINKLER 001.000.64.576.80.47.00 6-02730 CIVIC CENTER PLAYFIELD SKATE I CIVIC CENTER PLAYFIELD SKATE I 001.000.64.576.80.47.00 6-02735 PUBLIC SAFETY COMPLEX 250 5TF PUBLIC SAFETY COMPLEX 250 5TF 001.000.66.518.30.47.00 6-02736 FIRE STATION #17 FIRE 275 6TH A\j FIRE STATION #17 FIRE 275 6TH Ab 001.000.66.518.30.47.00 6-02737 FIRE STATION #17 275 6TH AVE N / FIRE STATION #17 275 6TH AVE N / 001.000.66.518.30.47.00 6-02738 PUBLIC SAFETY COMPLEX IRRIGA PUBLIC SAFETY COMPLEX IRRIGA 001.000.66.518.30.47.00 6-02825 SNO-ISLE LIBRARY 650 MAIN ST / � SNO-ISLE LIBRARY 650 MAIN ST / � 001.000.66.518.30.47.00 6-02875 FRANCES ANDERSON CENTER FIF FRANCESANDERSON CENTER FIF 001.000.66.518.30.47.00 6-02900 FAC SPRINKLER FAC SPRINKLER 001.000.64.576.80.47.00 4.2.a Page: 11 c ca lid U a� Amoun }; 0 a a) 1,178.2< a� L 236.2E E. aD c m 264.6: ca 0 236.2( j, ca a E 236.2( '@ U 4- 0 1.787.8E �a 0 L a 0. 14.6E Q LO N 1,053.7E m r d� 236.2( r Lh 0 N Y 2,352.6: E 25.6: c m E 236.2( R .r r a Page: 11 Packet Pg. 30 vchlist 05/19/2016 2:02:56PM Bank code : usbank Voucher Date Vendor 220029 5/19/2016 008705 EDMONDS WATER DIVISION Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 6-02925 FRANCES ANDERSON CENTER 70( FRANCES ANDERSON CENTER 70( 001.000.66.518.30.47.00 6-03000 CIVIC CENTER PARKING LOT SPRI CIVIC CENTER PARKING LOT SPRI 001.000.64.576.80.47.00 6-03275 HUMMINGBIRD HILL PARK SPRINKI HUMMINGBIRD HILL PARK SPRINKI 001.000.64.576.80.47.00 6-03575 MAPLEWOOD PARK SPRINKLER MAPLEWOOD PARK SPRINKLER 001.000.64.576.80.47.00 6-04127 FIRE STATION #16 8429 196TH ST ; FIRE STATION #16 8429 196TH ST ; 001.000.66.518.30.47.00 6-04128 FIRE STATION #16 FIRE 8429 196TI- FIRE STATION #16 FIRE 8429 196TI- 001.000.66.518.30.47.00 6-04400 SEAVIEW PARK SPRINKLER SEAVIEW PARK SPRINKLER 001.000.64.576.80.47.00 6-04425 SEAVIEW PARK SEAVIEW PARK 001.000.64.576.80.47.00 6-04450 SIERRA PARK SPRINKLER SIERRA PARK SPRINKLER 001.000.64.576.80.47.00 6-05155 PUBLIC WORKS OMC 7110 210TH PUBLIC WORKS OMC 7110 210TH 001.000.65.518.20.47.00 PUBLIC WORKS OMC 7110 210TH 111.000.68.542.90.47.00 PUBLIC WORKS OMC 7110 210TH 423.000.75.535.80.47.10 PUBLIC WORKS OMC 7110 210TH 4.2.a Page: 12 c ca lid U a� Amoun }; 0 a am 1,655.9E m 425.6: c m 158.5' 0 267.1' a E 736.4£ 4- 0 c� 14.6E o L a Q. Q 243.3( LO N 461.2( r d6 r 330.8' c N Y 173.1, ,E c� 657.8( c m 657.8( E t R .r r Q Page: 12 Packet Pg. 31 vchlist 05/19/2016 2:02:56PM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 220029 5/19/2016 008705 EDMONDS WATER DIVISION (Continued) 1010'i 1- 6-06040 6-07775 6-08500 6-08525 220030 5/19/2016 075566 EHRBAR, PAMELA BID-05132016 PO # Description/Account 511.000.77.548.68.47.00 PUBLIC WORKS OMC 7110 210TH 422.000.72.531.90.47.00 PUBLIC WORKS OMC 7110 210TH 421.000.74.534.80.47.00 PUBLIC WORKS OMC FIRE 7110 21 PUBLIC WORKS OMC FIRE 7110 21 001.000.65.518.20.47.00 PUBLIC WORKS OMC FIRE 7110 21 111.000.68.542.90.47.00 PUBLIC WORKS OMC FIRE 7110 21 422.000.72.531.90.47.00 PUBLIC WORKS OMC FIRE 7110 21 421.000.74.534.80.47.00 PUBLIC WORKS OMC FIRE 7110 21 423.000.75.535.80.47.10 PUBLIC WORKS OMC FIRE 7110 21 511.000.77.548.68.47.00 5 CORNERS ROUNDABOUT IRRIGi 5 CORNERS ROUNDABOUT IRRIGi 001.000.64.576.80.47.00 MATHAY BALLINGER SPRINKLER MATHAY BALLINGER SPRINKLER 001.000.64.576.80.47.00 YOST PARK SPRINKLER YOST PARK SPRINKLER 001.000.64.576.80.47.00 YOST POOL YOST POOL 001.000.64.576.80.47.00 Total ADMINISTRATIVE SERVICES 5/2-5/' Administrative services 5/2-5/12/16 140.000.61.558.70.41.00 4.2.a Page: 13 c ca lid U a� Amoun }; 0 a 657.8( -0) 657.8 1 a0i L =a 657.8E a� c m 1.8< c� 6.9E o L 6.9E a E 6.9E 0 c� 6.9z o a Q. Q 55.3( LO N T- 294.4( w r c� 1,034.1� o N 1,119.8< .� 22,368.1E r c m E 810.0( R .r r Q Page: 13 Packet Pg. 32 4.2.a vchlist 05/19/2016 2:02:56PM Voucher List City of Edmonds Page: 14 ca lid Bank code : usbank U a� Voucher Date Vendor Invoice PO # Description/Account Amoun }; 220030 5/19/2016 075566 EHRBAR, PAMELA (Continued) 0 Administrative services 5/2-5/12/16 3 m 140.000.61.558.70.41.40 90.0( Total: 900.0( 220031 5/19/2016 068803 EJ USA INC 110160012085 220032 5/19/2016 031060 ELECSYS INTERNATIONAL CORP 149384 220033 5/19/2016 008812 ELECTRONIC BUSINESS MACHINES AR38193 220034 5/19/2016 073215 ENGLISH, ROB AR39733 English.PE Renewal 220035 5/19/2016 075136 ENVIRONMENTAL SCIENCE ASSOC 120695 PM: ADA GRATES PM: ADA GRATES 001.000.64.576.80.31.00 9.8% Sales Tax 001.000.64.576.80.31.00 Tota RADIX MONTHLY MAINTAGREEM Radix Monthly Maint Agreement - J 421.000.74.534.80.48.00 Tota FLEET COPY USE Fleet Copy Use 511.000.77.548.68.31.10 9.8% Sales Tax 511.000.77.548.68.31.10 COPIER OVERAGE CHARGE Copier overage charge for Council 001.000.11.511.60.45.00 9.8% Sales Tax 001.000.11.511.60.45.00 Tota ENGLISH.PE RENEWAL 2016 English.PE Renewal 2016 001.000.67.518.21.49.00 Tota CRITICAL AREA UPDATE CRITICAL AREA UPDATE 263.0( u 25.7 1 1 : 288.7 , o 0 E n a 152.0( . 1 : 152.0( 4- 0 14.9z a Q. 1.4( Q LO N 18.0, " m r Page: 14 Packet Pg. 33 r c m E t R .r r Q vchlist 05/19/2016 2:02:56PM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 220035 5/19/2016 075136 ENVIRONMENTAL SCIENCE ASSOC (Continued) 001.000.62.558.60.41.00 Tota 220036 5/19/2016 009350 EVERETT DAILY HERALD EDH697539 LEGAL NOTICE- PLN2016-0011 LEGAL NOTICE- PLN2016-0011 001.000.62.558.60.41.40 EDH697546 LEGAL NOTICE- PLN2016-0012 LEGAL NOTICE- PLN2016-0012 001.000.62.558.60.41.40 EDH698328 CITY ORDINANCE 4024, 4025, 40 CITY ORDINANCES NO. 4024, 402 001.000.25.514.30.41.40 EDH698633 LEGAL NOTICE: PLN2016-0019 LEGAL NOTICE: PLN2016-0019 001.000.62.558.60.41.40 EDH698646 LEGAL NOTICE PLN2016-0016 LEGAL NOTICE PLN2016-0016 001.000.62.558.60.41.40 EDH698884 LEGAL AD: SIGNS, CITYAPPLICA 4.2.a Page: 15 c ca lid U a� Amoun }; 0 a 1,042.2' -0a 1,042.2' m L 55.0z c m 82.5( 26 — 5 0 77.4( Q E 67.0E 4- 0 TI M 73.9( p a TI Q- Q 58.4E 1 : 414.5; N OL m r 905.4( Lh 86.0' w 1 : 991.4' E Page: 15 Packet Pg. 34 vchlist 05/19/2016 2:02:56PM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 220038 5/19/2016 066378 FASTENAL COMPANY (Continued) WAMOU39665 WAMOU39721 220039 5/19/2016 071026 FASTSIGNS OF LYNNWOOD 443-20777 220040 5/19/2016 009880 FEDEX 5-400-71251 220041 5/19/2016 009815 FERGUSON ENTERPRISES INC 0503532 0503533 0503535 PO # Description/Account PM: HIT PIN PM: HIT PIN 001.000.64.576.80.31.00 9.8% Sales Tax 001.000.64.576.80.31.00 PM: 1/4 SAE, S/S FW 3/8, S/S FW PM: 1/4 SAE, S/S FW 3/8, S/S FW 001.000.64.576.80.31.00 9.8% Sales Tax 001.000.64.576.80.31.00 Tota CORNER PARK TAGS - ORDER # CORNER PARK TAGS - ORDER # 127.000.64.575.50.31.00 9.8% Sales Tax 127.000.64.575.50.31.00 Tota STORM PLAN REVIEW - COURIE WATER METER INVENTORY - #20 Water Meter Inventory - #2024 421.000.74.534.80.34.30 9.8% Sales Tax 421.000.74.534.80.34.30 WATER METER INVENTORY #202 Water Meter Inventory #2024 - 421.000.74.534.80.34.30 9.8% Sales Tax 421.000.74.534.80.34.30 WATER INVENTORY - 6 ROLLS #( 4.2.a Page: 16 R r a Page: 16 Packet Pg. 35 4.2.a vchlist Voucher List Page: 17 05/19/2016 2:02:56PM City of Edmonds ca lid Bank code : usbank U a� Voucher Date Vendor Invoice PO # Description/Account Amoun }; 220041 5/19/2016 009815 FERGUSON ENTERPRISES INC (Continued) a Water Inventory - 6 Rolls #0333 421.000.74.534.80.34.20 1,176.7( 9.8% Sales Tax a� L 421.000.74.534.80.34.20 115.3, =a 0504811 WATER METER INV - #2027 M-METI Water Meter Inv - #2027 M-METER-0 c 421.000.74.534.80.34.30 3,056.0( #2034 M-METEROMNI-01.5-030 421.000.74.534.80.34.30 2,648.6( c�a #0577 - W-RADIO-01-010 0 421.000.74.534.80.34.20 4,209.3( >`, 9.8% Sales Tax a 421.000.74.534.80.34.30 559.0E 9.8% Sales Tax 421.000.74.534.80.34.20 412.5' u Total: w 16,061.2, C 220042 5/19/2016 009815 FERGUSON ENTERPRISES INC 4260333 LF BRS BUSH, WROT CXF ADPT, TI 0 0 LF brs bush, wrot cxf adpt, wrot cscsc L a 423.000.76.535.80.48.00 205.6( Q 9.8% Sales Tax 423.000.76.535.80.48.00 20.1( N Total: 225.8; v 220043 5/19/2016 011900 FRONTIER 253-011-1177 PUBLIC WORKS OMC RADIO LINE m r PUBLIC WORKS OMC RADIO LINE' r 001.000.65.518.20.42.00 6.3� c PUBLIC WORKS OMC RADIO LINE' w 111.000.68.542.90.42.00 24.2( cYi PUBLIC WORKS OMC RADIO LINE' E 421.000.74.534.80.42.00 24.2( f° PUBLIC WORKS OMC RADIO LINE' r 423.000.75.535.80.42.00 24.2� PUBLIC WORKS OMC RADIO LINE' E 511.000.77.548.68.42.00 24.2� R .r r Q Page: 17 Packet Pg. 36 vchlist 05/19/2016 2:02:56PM Bank code : usbank Voucher Date Vendor 220043 5/19/2016 011900 FRONTIER Voucher List City of Edmonds Invoice PO # Description/Account (Continued) PUBLIC WORKS OMC RADIO LINE 422.000.72.531.90.42.00 425-712-0417 TELEMETRY CIRCUIT LINE TELEMETRY CIRCUIT LINE 421.000.74.534.80.42.00 TELEMETRY CIRCUIT LINE 423.000.75.535.80.42.00 425-712-0423 WWTP AFTER HOUR BUSINESS LII 5/7 - 6/6/16: WWTP AFTER HOUR E 423.000.76.535.80.42.00 425-712-8251 PUBLIC WORKS OMC ALARM, FAX, PUBLIC WORKS OMC FIRE AND IN' 001.000.65.518.20.42.00 PUBLIC WORKS OMC FIRE AND IN' 111.000.68.542.90.42.00 PUBLIC WORKS OMC FIRE AND IN' 421.000.74.534.80.42.00 PUBLIC WORKS OMC FIRE AND IN' 423.000.75.535.80.42.00 PUBLIC WORKS OMC FIRE AND IN' 511.000.77.548.68.42.00 425-745-4313 CLUBHOUSE ALARM LINES 6801 M CLUBHOUSE FIRE AND INTRUSION 001.000.66.518.30.42.00 425-771-4741 425-771-4741 CEMETERY PHONE/II 425-771-4741 CEMETERY PHONE/II 130.000.64.536.20.42.00 425-775-1344 425-775-1344 RANGER STATION 425-775-1344 RANGER STATION 001.000.64.571.23.42.00 425-775-2455 CIVIC CENTER ALARM LINES 250 5 CIVIC CENTER FIRE AND INTRUSIC 001.000.66.518.30.42.00 425-775-7865 UTILITY BILLING RADIO LINE 4.2.a Page: 18 c ca lid U a� Amoun }; 0 a am 24.3( a� L 33.3( E. aD c 33.3( Mw c c� 70.5 1 o L 0 a 16.2� E 81.4: u 4- 0 68.4( 0 68.4( a Q 91.1E LO N T- 131.3( w 83.2z o N 64.6( . c� Page: 18 Packet Pg. 37 vchlist 05/19/2016 2:02:56PM Bank code : usbank Voucher Date Vendor 220043 5/19/2016 011900 FRONTIER 220044 5/19/2016 075640 FUNRENT 220045 5/19/2016 075538 GAMEZ, OMAR 220046 5/19/2016 075163 GARCIA-GARCIA, CESAR Voucher List City of Edmonds Invoice PO # Description/Account (Continued) UTILITY BILLING RADIO LINE TO 421.000.74.534.80.42.00 Tota 14499 BBALL RENTAL FOR HEALTH & FI BBALL RENTAL FOR HEALTH & FI 001.000.64.571.22.45.00 9.8% Sales Tax 001.000.64.571.22.45.00 Tota 4/24/16 HOTELAND TRAVEL REFUND FO HOTELAND TRAVEL REFUND FO 001.000.23.523.30.43.00 42116 TRAVEL REFUND TRAVEL REFUND 001.000.23.523.30.43.00 Tota 11930 INTERPRETER FEE INTERPRETER FEE 001.000.23.523.30.41.01 12166 INTERPRETER FEE INTERPRETER FEE 001.000.23.512.50.41.01 12394 INTERPRETER FEE INTERPRETER FEE 001.000.23.523.30.41.01 12751 INTERPRETER FEE INTERPRETER FEE 001.000.23.512.50.41.01 12993 INTERPRETER FEE INTERPRETER FEE 001.000.23.512.50.41.01 13026 INTERPRETER FEE 4.2.a Page: 19 c ca lid U a� Amoun }; 0 0- F I' ) 66.4< 1 : 998.7E =a TI 4- TI c 357.0( 34.9( cm 1 : 391.9$ o 0 R CU R 0" 521.8' . U 4- 0 35.6z -cu- 1 : 557.4E C 0 Q Q. Q 111.4, N T_ 105.3, m rn r Lh 111.4, w c 105.3, t R .r r Q Page: 19 Packet Pg. 38 vchlist 05/19/2016 2:02:56PM Bank code : usbank Voucher Date Vendor 220046 5/19/2016 075163 GARCIA-GARCIA, CESAR 220047 5/19/2016 012199 GRAINGER 220048 5/19/2016 067615 GTS INTERIOR SUPPLY Voucher List City of Edmonds Invoice PO # Description/Account (Continued) INTERPRETER FEE 001.000.23.523.30.41.01 Tota 9094287407 FAC - EXHAUST FAN AND SUPPLI FAC - Exhaust Fan and Supplies 001.000.66.518.30.31.00 9.8% Sales Tax 001.000.66.518.30.31.00 9097391883 PS - HVAC MOTOR PS - HVAC Motor 001.000.66.518.30.31.00 9.8% Sales Tax 001.000.66.518.30.31.00 9101121854 PM: STEEL HOOK, RED VINYL CO PM: STEEL HOOK, RED VINYL CO 001.000.64.576.80.31.00 9.8% Sales Tax 001.000.64.576.80.31.00 9101140532 PM: ARROW TAPE, TARP CLIPS, 4.2.a Page: 20 PII PII c ca lid U a� Amoun }; 0 0- am 111.4, 1 : 650.2; i =a E 4- w c 348.0E 34.1' cm 0 77.1 £ a 7.5( A U '~ A 0 7.8E 0 0 L 0.71 0- Q •• 81.0( N 7.9E SI r SI T' 294.3( o N Y 28.8: I : 887.71 ,E M U r c m 214.7E E t R .r r Q Page: 20 Packet Pg. 39 vchlist 05/19/2016 2:02:56PM Voucher List City of Edmonds Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account 220048 5/19/2016 067615 GTS INTERIOR SUPPLY (Continued) 001.000.66.518.30.31.00 Tota 220049 5/19/2016 074722 GUARDIAN SECURITY SYSTEMS 653594 OLD PUBLIC WORKS SECURITY Old Public Works Security 001.000.66.518.30.48.00 Tota 220050 5/19/2016 012560 HACH COMPANY 9899552 WATER QUALITY - TESTING SUP Water Quality - Testing Supplies 421.000.74.534.80.31.00 Freight 421.000.74.534.80.31.00 9.8% Sales Tax 421.000.74.534.80.31.00 Tota 220051 5/19/2016 070437 HARDIE, MARY ANN 5/16/16 TERM 4 2016 TUITION REIMBURS Term 4 2016 Tuition Reimbursemen 001.000.22.518.10.49.00 Tota 220052 5/19/2016 013140 HENDERSON, BRIAN 34 LEOFF 1 REIMBURSEMENT LEOFF 1 Reimbursement 009.000.39.517.20.23.00 Tota 220053 5/19/2016 072647 HERRERA ENVIRONMENTAL 38462 STORMWATER PLAN REVIEW SU Stormwater Plan Review Support th 001.000.67.518.21.41.00 Tota 220054 5/19/2016 073548 INDOFF INCORPORATED 2778700 CITY CLERKS - MINUTE BOOK WILSON JONES LOOSELEAF MIN 001.000.25.514.30.31.00 9.5% Sales Tax 4.2.a Page: 21 c ca lid U a� Amoun }; 0 0- 21.0E a) I : 235.& a� L 4 55.0( c I : 55.0( a) PL c ca 1,098.5E CU 66.3E E 114.1 E 1: 1,279.1, c E f° t o a 741.0( Q. 1 : 741.0( Q N 166.0( m r 166.0( c6 r- P Lh 0 rL w 2,372.0z 1 : 2,372.01 . ca r U m 152.2E E t R .r r Q Page: 21 Packet Pg. 40 vchlist 05/19/2016 2:02:56PM Bank code : usbank Voucher Date Vendor 220054 5/19/2016 073548 INDOFF INCORPORATED 220055 5/19/2016 070250 IRON MOUNTAIN 220056 5/19/2016 015270 JCI JONES CHEMICALS INC 220057 5/19/2016 075642 KELLY MELDRUM 220058 5/19/2016 075259 KOENIG, KIMBERLY Voucher List City of Edmonds Invoice (Continued) 2796957 2798978 200948644 688567 4-36200 BID-042416 220059 5/19/2016 069343 KRAZAN & ASSOCIATES INC 1607364-1283 PO # Description/Account 001.000.25.514.30.31.00 OFFICE SUPPLIES Office supplies 001.000.22.518.10.31.00 9.8% Sales Tax 001.000.22.518.10.31.00 LYSOL DISINFECTING WIPES Lysol Disinfecting Wipes triple pack 001.000.31.514.23.31.00 9.8% Sales Tax 001.000.31.514.23.31.00 Tota 04-16 OFF SITE DATA STORAGE S Apr-2016 Off site data storage servi 001.000.31.518.88.41.00 Tota HYPOCHLORITE SOLUTION SS15 HYPOCHLORITE SOLUTION- 423.000.76.535.80.31.53 9.8% Sales Tax 423.000.76.535.80.31.53 Tota UB Refund Cst #00192653 UB Refund Cst #00192653 411.000.233.000 4.2.a Page: 22 c ca lid U a� Amoun }; 0 a 14.4( -0) U a� L 26.3: 2.5£ c m 10.6( 0 1.0z 207.3; a E E c( V 179.1: 0 1 : 179.1, 0 0 a Q. 3,572.3: Q LO 337.0' 1 : 3,909.39 r rn r Lh 1,418.5( w Total: 1,418.5( REIMBURSEMENT FOR ANNUAL MI E 2 Reimbursement for signage expense: 140.000.61.558.70.49.00 29.4( Total: 29.4( m E E4MB.TO 16-01.SERVICES THRU Al R .r r Q Page: 22 Packet Pg. 41 vchlist 05/19/2016 2:02:56PM Bank code : usbank Voucher Date Vendor 220059 5/19/2016 069343 KRAZAN & ASSOCIATES INC Voucher List City of Edmonds Invoice (Continued) 220060 5/19/2016 074417 LAW OFFICE OF CHRISTIAN SMITH 133 220061 5/19/2016 068711 LAWN EQUIPMENT SUPPLY 220062 5/19/2016 073603 LIGHTHOUSE LAW GROUP PLLC 220063 5/19/2016 072992 LYNNWOOD ICE CENTER 134 4016-520 May-16 20840 ICE SKATE 20844 ICE SKATE 220064 5/19/2016 061900 MARC 0579269-IN PO # Description/Account E4MB.TO 16-01.Services thru April 016.000.66.518.30.41.00 Tota PUBLIC DEFENDER PUBLIC DEFENDER 001.000.39.512.52.41.00 PUBLIC DEFENDEER PUBLIC DEFENDEER 001.000.39.512.52.41.00 Tota PM: LINEHEADS PM: LINEHEADS 001.000.64.576.80.31.00 9.8% Sales Tax 001.000.64.576.80.31.00 Tota 05-16 LEGALS FEES 05-16 Legal fees 001.000.36.515.31.41.00 Tota 20840 LEARN TO ICE SKATE INST 20840 LEARN TO ICE SKATE INST 001.000.64.571.22.41.00 20844 LEARN TO ICE SKATE INST 20844 LEARN TO ICE SKATE INST 001.000.64.571.22.41.00 Tota SUPER-ZYME 05 super-zyme 05: Item 25005 423.000.76.535.80.31.21 4.2.a Page: 23 c ca U a� Amoun }; 0 0- 2( a) 3,853.0( I: 3,853.0( i =a 4- aD c 300.0( c c� 300.0( — 1 : 600.0( c� a E 87.1 < TU 4- 0 8.5z -cu- 95.61 c 0 Q Q. Q 42,640.0( LO 42,640.0( R T R 357.0( Lh R c R Y 416.5( C.) 1 : 773.5( r c m 678.0( E R .r r Q Page: 23 Packet Pg. 42 vchlist 05/19/2016 2:02:56PM Bank code : usbank Voucher Date Vendor 220064 5/19/2016 061900 MARC 220065 5/19/2016 019920 MCCANN, MARIAN 220066 5/19/2016 020039 MCMASTER-CARR SUPPLY CO Voucher List City of Edmonds Invoice (Continued) 35 59249102 220067 5/19/2016 020900 MILLERS EQUIP & RENTALL INC 232819 235157 220068 5/19/2016 072746 MURRAY SMITH & ASSOCIATES 14-1590-14 220069 5/19/2016 067834 NATIONAL CONSTRUCTION RENTALS 4368411 PO # Description/Account 9.8% Sales Tax 423.000.76.535.80.31.21 Tota LEOFF 1 REIMBURSEMENT LEOFF 1 Reimbursement 009.000.39.517.20.29.00 Tota LATHE CHUCK GUARD lathe chuck guard for 12"-16" lathe, 423.000.76.535.80.31.00 Freight 423.000.76.535.80.31.00 Tota WATER - COMPACTOR REPAIRS Water - Compactor Repairs 421.000.74.534.80.48.00 9.8% Sales Tax 421.000.74.534.80.48.00 PM: BOW, FILLER KIT, SERVICE K PM: BOW, FILLER KIT, SERVICE K 001.000.64.576.80.31.00 9.8% Sales Tax 001.000.64.576.80.31.00 Tota E4GA.SERVICES THRU 4/30/16 E4GA.Services thru 4/30/16 423.200.75.594.35.41.00 Tota SPRAY PARK FENCE RENTALS 2/ SPRAY PARK FENCE RENTALS 2/ 4.2.a Page: 24 c ca lid U a� Amoun }; 0 a am 66.4z 744.41 a) 4. a� c 8,093.2E 8,093.2E c c� 0 181.9E ca a 18.6E .9 200.6: TU 4- 0 277.2z a Q. 27.1 1 Q LO N 65.0, " m r 6.31 rn r 375.8( Lh 0 N 956.5( r 1£ 0 m 1£ E R .r r a Page: 24 Packet Pg. 43 vchlist 05/19/2016 2:02:56PM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 220069 5/19/2016 067834 NATIONAL CONSTRUCTION RENTALS (Continued) 132.000.64.594.76.65.00 Tota 220070 5/19/2016 064570 NATIONAL SAFETY INC 0435566-IN SEWER - SRL FACTORY BLOCK Sewer - SRL Factory Block Repair 423.000.75.535.80.48.00 9.8% Sales Tax 423.000.75.535.80.48.00 0435691-IN SEWER - SUPPLIES Sewer - Supplies 423.000.75.535.80.31.00 9.8% Sales Tax 423.000.75.535.80.31.00 0436435-IN SEWER - SUPPLIES Sewer - Supplies 423.000.75.535.80.31.00 9.8% Sales Tax 423.000.75.535.80.31.00 0436827-IN MX4 FILTER INTERNAL PUMP MX4 Filter Internal Pump for WWT 4.2.a Page: 25 c ca lid U a� Amoun }; 0 0- 345.3, a) 1 : 345.3; a� RE an .• 4 607.2, c m 59.5' c ca P- 220.0( ca a 21.5( U 331.8( 0 32.5, 0 L a Q' Q 55.0( LO 13.1( m 6.6£ r 1 : 1,347.3t Lh R, o N R, U 1,562.5( E I: 1,562.5( v G 0 m 88.8� t R .r r Q Page: 25 Packet Pg. 44 vchlist 05/19/2016 2:02:56PM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 220072 5/19/2016 024960 NORTH COAST ELECTRIC COMPANY (Continued) 220073 220074 5/19/2016 061013 NORTHWEST CASCADE INC 2-1654675 2-1655678 2-1658045 2-1658894 2-1660783 2-1666139 2-1667560 5/19/2016 074028 NORTHWEST PLAN SERVICES INC 16-0531 220075 5/19/2016 063511 OFFICE MAX INC 029837 PO # Description/Account 9.8% Sales Tax 423.000.76.535.80.48.21 Tota SIERRA PARK HONEY BUCKET SIERRA PARK HONEY BUCKET 001.000.64.576.80.45.00 MARINA BEACH HONEY BUCKET MARINA BEACH HONEY BUCKET 001.000.64.576.80.45.00 CIVIC CENTER 6TH & EDMONDS CIVIC CENTER 6TH & EDMONDS 001.000.64.576.80.45.00 PINE STREET PARK HONEY BUC PINE STREET PARK HONEY BUC 001.000.64.576.80.45.00 CIVIC FIELD 6TH & BELL HONEY CIVIC FIELD 6TH & BELL HONEY 001.000.64.576.80.45.00 HAINES WHARF HONEY BUCKET HAINES WHARF HONEY BUCKET 001.000.64.576.80.45.00 WILLOW CREEK FISH HATCHERY WILLOW CREEK FISH HATCHERY 001.000.64.576.80.45.00 Tota FIRE PENSION FUNDS GASB EX GASB pension disclosure exhibits f 617.000.51.517.20.41.00 GASB pension disclosure exhibits f 009.000.39.517.20.41.00 Tota PM: DIVIDERS, JUMP DRIVES FO 4.2.a Page: 26 c ca lid U a� Amoun }; 0 a am 8.7' 97.6( L 4- aD c 113.8E K c c� 2,938.8E o H, H, a 113.8E E E •� KE 113.8E 0 ru Bl B( 0 113.8E a Q. Q 218.7E LO 1 HII 113.8' r 1 : 3,726.81 Lh � N or 214.3E E or ca 1,285.6E I: 1,500.0( c m R E R .r r a Page: 26 Packet Pg. 45 vchlist 05/19/2016 2:02:56PM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 220075 5/19/2016 063511 OFFICE MAX INC (Continued) 051203 074136 220076 5/19/2016 065051 PARAMETRIX INC 21-23880 220077 5/19/2016 075250 PARK, KAILI 5/13 RANGER 5/7 RANGER WFF PO # Description/Account PM: DIVIDERS, JUMP DRIVES FO 001.000.64.571.21.31.00 9.8% Sales Tax 001.000.64.571.21.31.00 P&RADMIN: LAMINATING POUCH P&RADMIN: LAMINATING POUCH 001.000.64.571.21.31.00 9.8% Sales Tax 001.000.64.571.21.31.00 P&RADMIN: NAME BADGES, PAP P&RADMIN: NAME BADGES, PAP 001.000.64.571.21.31.00 9.8% Sales Tax 001.000.64.571.21.31.00 Tota PROJ #216-3050-11 PLC&SCADA Ph 4 PLC-301 Tk 1 PLC-301 Labor 423.100.76.594.39.41.10 Ph4 PLC-301 Tk 2 Generator Panel 423.100.76.594.39.41.10 Ph 5 PLC-701 Rack Replacement T 423.100.76.594.39.41.10 Ph 6 PLC-601 Replace Solids/Incin 423.100.76.594.39.41.10 Tota 5/13 RANGER POWER TO THE P 5/13 RANGER POWER TO THE P 001.000.64.571.23.41.00 5/7 RANGER WFF 5/7 RANGER WFF 001.000.64.571.23.41.00 PO PO Tota 4.2.a Page: 27 c lid U)U a� _ Amoun }; 0 0- R -0a 14.8: a� L 1.4( =a E 4- E w c 16.1: 1.5( c�a EI o EI 23.8( a E 1 : 60.2E w 0 S` & 0 0 222.5( m C Q 60.4E eI N 340.0( er 37,277.5( a6 1 : 37,900.4E T; Lh w 56.2� E U r 52.0( I : 108.25 E t R .r r Q Page: 27 Packet Pg. 46 vchlist 05/19/2016 2:02:56PM Bank code : usbank Voucher Date Vendor 220078 5/19/2016 063951 PERTEET ENGINEERING INC 220079 220080 220081 5/19/2016 008350 PETTY CASH Voucher List City of Edmonds Invoice 20110010.000-50 5/16 PARKS PETTY CSH 5/19/2016 073546 PITNEY BOWES RESERVE ACCOUNT 16654 PO # Description/Account E7AC.SERVICES THRU 5/1/16 E7AC.Services thru 5/1/16 112.000.68.595.33.41.00 Tota 4.2.a Page: 28 FC c ca lid U a� _ Amoun }; 0 0- am 1,199.1 1 1 : 1,199.11 i =a 4- AL c 15.3< U 36.0( cm BII o 11.9E P ca a 3.0E ON 26.0( 0 16.4. @ T( o L 6.2, a I : 115.0: Q E LO N 9 2,385.0( 1 : 2,385.0( r rn r- 5/19/2016 028860 PLATT ELECTRIC SUPPLY INC J073584 CITY HALL - SUPPLIES Lh City Hall - Supplies N 016.000.66.518.30.31.00 10.8E 9.5% Sales Tax E 016.000.66.518.30.31.00 1.0: M J315268 PW - CHARGING STATION SUPPLIE PW - Charging Station Supplies 511.100.77.594.48.64.00 55.5z E E 9.8% Sales Tax R .r r Q Page: 28 Packet Pg. 47 5/16 PARKS PETTY CASH LEACH: AMERICAN FREESTYLE 001.000.64.571.23.24.00 STEELE-SMITH: DISPLAY & COST 001.000.64.571.28.31.00 RANKINS: DOLLAR TREE: EXPO 001.000.64.571.22.31.00 COLLEY: QFC: ENVIROSCAPE SU 001.000.64.571.23.31.00 LINDSAY: EDMONDS BAKERY: D 001.000.64.576.80.31.00 LINDSAY: STARBUCKS: COFFEE 001.000.64.576.80.31.00 COLLEY: FRED MEYER: POLLINA 001.000.64.571.23.31.00 Tota WATER QUALITY 2016 BROCHUR Water Quality 2016 Brochure Mailin 421.000.74.534.80.42.00 Tota vchlist 05/19/2016 2:02:56PM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 220081 5/19/2016 028860 PLATT ELECTRIC SUPPLY INC (Continued) 511.100.77.594.48.64.00 J331035 LFU IDSR030 660V & LRU213R CLA LFU IDSR030 660V & LRU213R CLA 423.000.76.535.80.48.22 9.8% Sales Tax 423.000.76.535.80.48.22 J345340 LFU LRU616R CLASS R FUSE REDI LFU LRU616R CLASS R FUSE REDI 423.000.76.535.80.48.22 9.8% Sales Tax 423.000.76.535.80.48.22 J345594 PW - CAR CHARGING STATION SUI PW - Car Charging Station Supplies 511.100.77.594.48.64.00 9.8% Sales Tax 511.100.77.594.48.64.00 J350520 WWTP RETURNS: 3 LFU LRU213R RETURNS: 3 LFU LRU213R CLASS 423.000.76.535.80.48.22 9.8% Sales Tax 423.000.76.535.80.48.22 J362496 FS 20 - ELECT SUPPLIES FS 20 - Elect Supplies 001.000.66.518.30.31.00 9.8% Sales Tax 001.000.66.518.30.31.00 Total: 220082 5/19/2016 073150 POLLARD, ANDREA F 416 FLAGGER TRAINING Flagger Training- 001.000.67.518.21.49.00 418 PM: FLAGGING TRAINING PM: FLAGGING TRAINING 001.000.64.576.80.49.00 419 WATER - FLAGGING CLASS - E ALE 4.2.a Page: 29 c ca lid U a� Amoun }; 0 a 5.4z -00 350.7: !a 34.3 m 142.8, 0 14.0( j, 0 a E 31.5: 3.0� o c� 0 L -133.6( a Q -13.1( LO N 25.5E w r a� 2.5( T; 530.7, o N Y U E 150.0( f° Page: 29 Packet Pg. 48 vchlist 05/19/2016 2:02:56PM Bank code : usbank Voucher Date Vendor 220082 5/19/2016 073150 POLLARD, ANDREA F Voucher List City of Edmonds Invoice (Continued) 220083 5/19/2016 071811 PONY MAIL BOX & BUSINESS CTR 218495 220084 5/19/2016 075638 RAUTU, ROXANA 4/30 REIMB 220085 5/19/2016 062657 REGIONAL DISPOSAL COMPANY 0000049557 220086 5/19/2016 031500 REID MIDDLETON & ASSOC INC 220087 5/19/2016 075637 SCHNEIDER, P DIANE 220088 5/19/2016 075636 SEGURA, FRANK 1604036 12001 5/10 REFUND DAM DEP PO # Description/Account Water - Flagging class - E Alskog 421.000.74.534.80.49.00 Tota CUES SHIPPING FEES Cues Shipping Fees 423.000.75.535.80.42.00 Tota 4/30 REIMB MILEAGE AND UNIFO 4/30 REIMB UNIFORM PANTS 001.000.64.571.23.24.00 4/30 REIMB MILEAGE 001.000.64.571.23.43.00 Tota STORM - STREET SWEEPING DU Storm - Street Sweeping Dump Fee 422.000.72.531.10.49.00 STORM - STREET SWEEPING DU Storm - Street Sweeping Dump Fee 422.000.72.531.10.49.00 Tota STREET - FINAL BILL - CEDAR ST Street - Final Bill - Cedar St 111.000.68.542.31.41.00 Tota INTERPRETER FEE INTERPRETER FEE 001.000.23.523.30.41.01 Tota 5/10 REFUND DAMAGE DEPOSIT 5/10 REFUND DAMAGE DEPOSIT 4.2.a Page: 30 c ca lid U a� Amoun }; 0 0- a) 50.0( 1 : 300.0( i =a 4- aD c 15.2( 1 : 15.2t c RI f° 0 60.0( a 53.4E . 1 : 113.4E w M 0 s > 1,876.9E a M Q. s Q 2,124.4E LO I : 4,001.4( m r rn 147.9, 1 : 147.9 i o N Y E 107.5E 1 : 107.5E c m E t R .r r Q Page: 30 Packet Pg. 49 vchlist 05/19/2016 2:02:56PM Voucher List City of Edmonds Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account 220088 5/19/2016 075636 SEGURA, FRANK (Continued) 001.000.239.200 Tota 220089 5/19/2016 074906 SITE WORKSHOP LLC 4096 VETERANS PLAZAARCH SVCS VETERANS PLAZAARCH SVCS, 132.000.64.594.76.41.00 Tota 220090 5/19/2016 036955 SKY NURSERY T-0681551 PM: THREE WAY SOIL PM: THREE WAY SOIL 132.000.64.594.76.65.00 Tota 220091 5/19/2016 037801 SNO CO HUMAN SERVICE DEPT 1000408790 Q1-16 LIQUOR BOARD PROFITS & Quarterly Liquor Board Profits 001.000.39.566.10.51.00 Quarterly Liquor Excise Taxes 001.000.39.566.10.51.00 Tota 220092 5/19/2016 037330 SNO CO PLANNING & DEVLP SERV 1000404999 2016 SNO CO TOMORROW DUES 2016 Sno Co Tomorrow Dues 001.000.39.513.10.49.00 Tota 220093 5/19/2016 037375 SNO CO PUD NO 1 2002-6027-1 YOST POOL YOST POOL 001.000.64.576.80.47.00 2003-9895-6 FIRE STATION #16 8429 196TH ST FIRE STATION #16 8429 196TH ST 001.000.66.518.30.47.00 2004-9683-4 LIFT STATION #10 17526 TALBOT LIFT STATION #10 17526 TALBOT 423.000.75.535.80.47.10 2006-1131-7 LIFT STATION #9 19300 80TH AVE LIFT STATION #9 19300 80TH AVE 4.2.a Page: 31 CC c ca lid U a� Amoun }; 0 500.0( 0- a) 1 : 500.0( a� L = 4,686.7,1 4 c I : 4,686.7! c ca 722.7( o I : 722.7( M a E .2 1,748.1 1 ,- 0 1,074.4: > I: 2,822.6( 0 CL 7,238.0( N 7,238.0( m r d6 911.5E c N Y 598.8E .9 R f° R 79.5E a0) V E V R .r r a Page: 31 Packet Pg. 50 vchlist 05/19/2016 2:02:56PM Bank code : usbank Voucher Date Vendor 220093 5/19/2016 037375 SNO CO PUD NO 1 Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 423.000.75.535.80.47.10 2007-2302-1 TRAFFIC LIGHT 961 PUGET DR / MI TRAFFIC LIGHT 961 PUGET DR / MI 111.000.68.542.64.47.00 2007-3984-5 SEAVIEW RESERVOIR 18520 90TH SEAVIEW RESERVOIR 18520 90TH 421.000.74.534.80.47.00 2008-6924-6 CIVIC CENTER PLAYFIELD BLEACF CIVIC CENTER PLAYFIELD BLEACF 001.000.64.576.80.47.00 2011-8453-8 HICKMAN PARK HICKMAN PARK 001.000.64.576.80.47.00 2013-8327-0 CITY PARK GAZEBO CITY PARK GAZEBO 001.000.64.576.80.47.00 2014-3123-6 PEDEST CAUTION LIGHT 9110 OLY PEDEST CAUTION LIGHT 9110 OLY 111.000.68.542.64.47.00 2014-3124-4 PEDEST CAUTION LIGHT 9301 PUC. PEDEST CAUTION LIGHT 9301 PUC 111.000.68.542.64.47.00 2014-4175-5 TRAFFIC LIGHT 21531 HWY 99 / ME TRAFFIC LIGHT 21531 HWY 99 / ME 111.000.68.542.63.47.00 2014-5305-7 CIVIC CENTER PLAYFIELD LIGHTS CIVIC CENTER PLAYFIELD LIGHTS 001.000.64.576.80.47.00 2022-5062-7 9TH/CASPER LANDSCAPED BED 9TH/CASPER LANDSCAPED BED 001.000.64.576.80.47.00 2022-8945-0 TRAFFIC LIGHT 21931 HWY 99 / ME TRAFFIC LIGHT 21931 HWY 99 / ME 111.000.68.542.64.47.00 2025-4064-7 SIERRA PARK IRRIGATION 8100 191 4.2.a Page: 32 c ca lid U a� Amoun }; 0 a 105.8( -0a U a� L 22.8 1 a� c 16.7E c c� 53.3' o 0 a 95.2, E 15.7: o 0 17.9E 0- Q. Q 15.7: N m 44.5( r rn r Lh 0 58.5: Y E 16.2� Page: 32 Packet Pg. 51 4.2.a vchlist Voucher List Page: 33 05/19/2016 2:02:56PM City of Edmonds ca lid Bank code : usbank U a� Voucher Date Vendor Invoice PO # Description/Account Amoun }; 220093 5/19/2016 037375 SNO CO PUD NO 1 (Continued) 0 SIERRA PARK IRRIGATION 8100 191 a) 001.000.64.576.80.47.00 15.7< 2036-5215-1 FIVE CORNERS RESERVOIR 85191 L FIVE CORNERS RESERVOIR 85191 421.000.74.534.80.47.00 181.9, 2044-2584-7 LIFT STATION #2 702 MELODY LN / w c LIFT STATION #2 702 MELODY LN / 423.000.75.535.80.47.10 79.3E 2202-1638-6 PEDEST CAUTION LIGHTS 8410 MF PEDEST CAUTION LIGHTS 8410 MF o 111.000.68.542.64.47.00 54.3: j, 2205-4757-4 TRAFFIC LIGHT SR104 @ 236TH S1 a TRAFFIC LIGHT SR104 @ 236TH S1 111.000.68.542.63.47.00 70.9� Total: 2,531.2E 4- 0 220094 5/19/2016 069844 SOFTWARE SOLUTIONS PLLC 1160429-1 WATER SUPPLY IMPROVEMENT PF -cu- Water Supply Improvement Prof Svcs c 421.000.74.534.80.41.00 6,720.0( a Total : 6,720.0( Q 220095 5/19/2016 038300 SOUND DISPOSAL CO 104757 APRIL ON CALL SERVICE: 1-ROLLC LO Ash Disposal/Recycling: April On Call N 423.000.76.535.80.47.65 2,841.1E Total: 2,841.11 r rn 220096 5/19/2016 038410 SOUND SAFETY PRODUCTS 16162/4 STORM - 2 DUNGAREES R HILL Lh Storm - 2 Dungarees R Hill 422.000.72.531.90.24.00 N 99.9( 9.8% Sales Tax E 422.000.72.531.90.24.00 9.7E Total: 109.6� 220097 5/19/2016 068439 SPECIALTY DOOR SERVICE 43512 FS 17 - EMERGENCY DOOR SERVI, r a0i FS 17 - Emergency Door Service E R .r r Q Page: 33 Packet Pg. 52 vchlist 05/19/2016 2:02:56PM Bank code : usbank Voucher Date Vendor 220097 5/19/2016 068439 SPECIALTY DOOR SERVICE Voucher List City of Edmonds Invoice (Continued) 220098 5/19/2016 074990 STANTEC CONSULTING SERVICES 1037749 220099 5/19/2016 067148 STERNBERG LANTERNS INC 35629 220100 5/19/2016 040917 TACOMA SCREW PRODUCTS INC 18111111 18115241 220101 5/19/2016 073255 TOTAL FILTRATION SERVICES, INC PSV1486723 220102 5/19/2016 043935 UPS 00002T4T13186 PO # Description/Account 001.000.66.518.30.48.00 9.8% Sales Tax 001.000.66.518.30.48.00 Tota E4JB.SERVICES THRU 4/1/16 E4JB.Services thru 4/1/16 421.200.74.594.34.41.00 Tota STREET - RAILROAD AVE POLE R Street - Railroad Ave Pole Replace 111.000.68.542.63.48.00 Tota TRAFFIC - GRINDER DISCS Traffic - Grinder Discs 111.000.68.542.64.31.00 9.5% Sales Tax 111.000.68.542.64.31.00 TRAFFIC - UPSIDE DOWN PAINT Traffic - Upside down paint 111.000.68.542.64.31.00 9.8% Sales Tax 111.000.68.542.64.31.00 Tota CITY WIDE - FURNACE FILTER S City Wide - Furnace Filter Supplies 001.000.66.518.30.31.00 9.8% Sales Tax 001.000.66.518.30.31.00 Tota DELIVERY BLD20160409 4.2.a Page: 34 me c ca lid U a� Amoun }; 0 a 2,652.9< -a) 259.9� aa) L 1 : 2,912.9, 4- W c m 2,242.2z I : 2,242.21 E o � 3,160.0( 1 : 3,160.0( . ns U w 0 27.3, > 0 L Q 2.6( Q OF LO 116.4z 04 11.4' rC6 I : 157.71 o N 806.2E W 79.0: 6 1 : 885.3( m E t R .r r Q Page: 34 Packet Pg. 53 OF LO 116.4z 04 11.4' rC6 I : 157.71 o N 806.2E W 79.0: 6 1 : 885.3( m E t R .r r Q Page: 34 Packet Pg. 53 vchlist 05/19/2016 2:02:56PM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 220102 5/19/2016 043935 UPS (Continued) Delivery Fee for BLD2016-0409 001.000.62.524.20.41.00 Tota 220103 5/19/2016 062693 US BANK 1673 INV#1673 05/06/16 - THOMPSON - CR123A BATTERIES 001.000.41.521.22.31.00 END TAB FILE POCKETS (CLERK 001.000.41.521.11.31.00 SPERIAN EYEWASH 001.000.41.521.22.31.00 PENDAFLEX CLASSIFICATION FO 001.000.41.521.21.31.00 PURELL HAND SANITIZER BOTTL 001.000.41.521.22.31.00 ZIPPER BAGS FOR PATROL 001.000.41.521.22.31.00 PULL-TITE SECURITY SEALS 001.000.41.521.22.31.00 UNIFORM BOOTS - PAULSON 001.000.41.521.22.24.00 RETRACTABLE BADGE REELS 001.000.41.521.10.31.00 UNIFORM BOOTS - MOORE 001.000.41.521.22.24.00 6 PC ROLL PIN PUNCH SET 001.000.41.521.40.31.00 2519 INV#2519 05/06/16 - POLICE #1 - IAPE 2016 MEMBERSHIP HAWLE) 4.2.a Page: 35 c ca lid U a� Amoun }; 0 0- am 19.5E 1 : 19.5E i =a E = 4- aD c 68.3z � S) � 36.9E 0 48.7z L ca a 40.1E E 54.4. w 0 8.9E 0 0 L 19.9: a Q 192.1z LO N 7.4' m 219.5E r 28.4. o EE w � 50.0( . D r 1,185.0( ST E t R .r r Q Page: 35 Packet Pg. 54 vchlist 05/19/2016 2:02:56PM Bank code : usbank Voucher Date Vendor 220103 5/19/2016 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 628.000.41.521.23.31.00 REG LABOR REL SEMINAR-LAWLE 001.000.41.521.40.49.00 OFFICIAL IDPA PAPER TARGETS 628.000.41.521.23.31.00 TRIDENT GREEN BULLS EYE 628.000.41.521.23.31.00 TACTICAL TRAINING TARGETS 628.000.41.521.23.31.00 TIMED/RAPID FIRE TARGETS 628.000.41.521.23.31.00 UNIFORM SHOES - LAWLESS 001.000.41.521.10.24.00 RETURN FLASHLIGHT FOR REPAIF 001.000.41.521.10.42.00 RETURN EOTECH SIGHTS FOR RE 001.000.41.521.10.42.00 TEKTON 6 PC PIN PUNCH SET 001.000.41.521.40.31.00 BONDHUS BALL END L-WRENCH 001.000.41.521.40.31.00 PLASTIC TARGET BACKER 628.000.41.521.23.31.00 MEAL/WSHNA CONF - MACK 001.000.41.521.40.43.00 LODGING/WSHNA CONF - MACK 001.000.41.521.40.43.00 BLUE LETTER PAPER 001.000.41.521.10.31.00 CD WINDOW ENVELOPES SLEEVE 001.000.41.521.10.31.00 3520 INV#3520 05/06/16 - POLICE #2 - EC FEDEX CHG #16-6443,7918,8337 001.000.41.521.10.42.00 4.2.a Page: 36 c ca lid U a� Amoun }; 0 a 932.8( -0) 220.0( aa) L =a 72.3: 4. aD c 41.1� 323.4E c�a 0 83.8E L>% 0 a 131.7' 12.1' U 0 23.3� 0 L 15.5. a Q 31.0: LO N 44.8( m r 83.5( c� r Lh 100.0( G N 28.0. U to 49.5( u c m 15.3, t Page: 36 Packet Pg. 55 4.2.a vchlist Voucher List Page: 37 05/19/2016 2:02:56PM City of Edmonds ca lid Bank code : usbank U a� Voucher Date Vendor Invoice PO # Description/Account Amoun }; 220103 5/19/2016 062693 US BANK (Continued) a FEDEX CHG #16-6934 m 001.000.41.521.10.42.00 10.2' FEDEX CHG FOR VARIOUS CASES L 001.000.41.521.10.42.00 34.1 =a 4675 4675 PARKS CREDIT CARD ;;_ HOME DEPOT: EXPO SUPPLIES: Cl w c 001.000.64.571.22.31.00 60.6' AMAZON: RIBBON CUTTING SCISS 001.000.64.571.22.31.00 137.5( c�a LL BEAN: RANGER UNIFORMS: 2 R mm o 001.000.64.571.23.24.00 158.0( VISTA PRINT: BANNERS a 001.000.64.571.22.31.00 103.8z AMAZON: PRESCHOOL SUPPLIES: 001.000.64.571.29.31.00 38.4' U QFC: SNACKS FOR CIVIC CENTER w G 125.000.64.576.80.31.00 23.31 ACCO AT A GLANCE: CALENDARS 1 0 001.000.64.571.21.31.00 59.2 1 a JERSEY MIKES: FOOD FOR COUN( Q 125.000.64.576.80.31.00 68.4z LIFEGUARD STORE: LIFEGUARD U N 001.000.64.576.80.31.00 244.3E DOLLAR TREE: WATERSHED FUN I 001.000.64.571.23.31.00 r 6.5� c6 DOLLAR TREE: WATERSHED FUN I Lh 001.000.64.571.23.31.00 5.4� JO-ANN: WATERSHED FUN FAIR S( 001.000.64.571.23.31.00 3.5E SAFEWAY: WATERSHED FUN FAIR w 001.000.64.571.23.31.00 8.6E 6 DOLLAR TREE: WATERSHED FUN I 001.000.64.571.23.31.00 1.1( E OFFICE DEPOT: DISCOVERY: RANI t R .r r Q Page: 37 Packet Pg. 56 vchlist 05/19/2016 2:02:56PM Bank code : usbank Voucher Date Vendor 220103 5/19/2016 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 001.000.64.571.23.31.00 LOWES: YOST CHAIRS 001.000.64.576.80.31.00 AMAZON: YOST POOL UMBRELL 4.2.a Page: 38 A HP c ca lid U a� Amoun }; 0 a 9.81 -0) 361.2� aa) L f 78.9 1 +' a c m 36.6 , c� 28.4� o L 25.9E a E o a 175.0( > NI 0 60.0( a Cc Q 1,312.51 N 'n N 173.4' OF m r 40.6: B T Lh 150.0( G T 54.8E W w 973.2( 6 S n m 26.1 < R .r r Q Page: 38 Packet Pg. 57 vchlist 05/19/2016 2:02:56PM Bank code : usbank Voucher Date Vendor 220103 5/19/2016 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 5923 OFFICESPACE FOR MAY, REFRESI- Refreshments for regional tourism an 120.000.31.575.42.49.00 OfficeSpace subscription for May 201 001.000.61.558.70.41.00 Refreshments for Diversity Commissi, 001.000.61.557.20.49.00 6254 6254 PARKS CR CARD AMERICANS FOR THE ARTS: CHAF 001.000.64.571.22.49.00 CITY OF EDMONDS: PERMIT FEE 125.000.64.576.80.49.00 7000 US BANK VISA BILL PARKING, SEATTLE 4/15, 4/21 FOR 001.000.62.524.10.49.00 7476 INV#7476 05/06/16 - BARD - EDMOI HAND CUFF CASES 001.000.41.521.22.31.00 REG. WHIA CONF - MEHL 001.000.41.521.40.49.00 REG. COMBAT 1STAID - GAGNER 001.000.41.521.40.49.00 REG. COMBAT 1STAID - HARDWIC 001.000.41.521.40.49.00 REG. COMBAT 1STAID - LIM 001.000.41.521.40.49.00 REG. COMBAT 1STAID - PLOEGER 001.000.41.521.40.49.00 REG. LESS LETHAL ICP-GREENMU 001.000.41.521.40.49.00 REG. COMBAT 1STAID - HWANG 001.000.41.521.40.49.00 REG. COMBAT 1STAID - SHIER 001.000.41.521.40.49.00 4.2.a Page: 39 c ca hd U a� Amoun }; 0 a a) 20.3E aa) L =a 100.0( a� c 105.5E c c� 275.0( o L 180.5( a E 12.0( 0 ca 358.0( i a 0. 300.0( Q 185.6, N 185.6, m r di 185.6, T Lh 0 185.6, Y 895.0( •� 185.6, m 185.6, R .r r Q Page: 39 Packet Pg. 58 vchlist 05/19/2016 2:02:56PM Bank code : usbank Voucher Date Vendor 220103 5/19/2016 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) REG. COMBAT 1STAID - SMITH 001.000.41.521.40.49.00 REG. COMBAT 1STAID - BICKAR 001.000.41.521.40.49.00 SHUTTLE/NEW WORLD - BARD 001.000.41.521.40.43.00 HAWK LAPEL MICROPHONE 001.000.41.521.22.48.00 SHUTTLE/NEW WORLD - BARD 001.000.41.521.40.43.00 LODGING/WSHNA CONF - MACK 001.000.41.521.40.43.00 TLO SEARCHES 4/2016 001.000.41.521.21.41.00 130GR FMJ - CJTC CLASS - SPEER 001.000.41.521.40.31.00 7483 MAY MAYOR'S LUNCHEON MEETIN Lunch w/Mayor Smith, Lynnwood -- 001.000.21.513.10.49.00 Parking for EBAG breakfast 001.000.21.513.10.49.00 Lunch w/BNSF rep - waterfront 001.000.21.513.10.49.00 May Mayor's luncheon meeting 001.000.21.513.10.49.00 8017 ENG CREDIT CARD APRIL 2016 Hauss-APWA 2016 Spring Conf. Trav 001.000.67.518.21.49.00 E4FB/E5FC.Public Notice 422.200.72.594.31.41.00 8304 FACILITY ATTENDANT, #16-11 AD Facility Attendant, #16-11 ad 001.000.22.518.10.41.40 Recreation Leader - Gymnastics #16- 4.2.a Page: 40 c ca hd U a� Amoun }; 0 a am 185.6, a� L 185.6, =a 4. 34.2. c m 81.0' c� 41.3( 0 L 102.0( a E 52.5( 'ca 4- 105.0£ 0 0 L 25.0( a Q 12.0( LO N 33.3' m r 13.0( c6 r Lh 0 1, 004.21 63.5( Page: 40 Packet Pg. 59 vchlist 05/19/2016 2:02:56PM Bank code : usbank Voucher Date Vendor 220103 5/19/2016 062693 US BANK Voucher List City of Edmonds Invoice (Continued) 8349 220104 5/19/2016 068724 US HEALTHWORKS MED GROUP OF WA 0662870-WA PO # Description/Account 001.000.22.518.10.41.40 Barefoot - Recreation Leader - 001.000.22.518.10.41.40 Summer Preschool Assistant, #16-21 001.000.22.518.10.41.40 Travel accommodations for NPELRA 001.000.22.518.10.43.00 Assistant Finance Director, #16-22 ac 001.000.22.518.10.41.40 2016 Harassment & Diversity Traininc 001.000.22.518.10.49.00 Gymnastics Instructor, #16-23 ad 001.000.22.518.10.41.40 Storm Maintenance Worker, #16-24 001.000.22.518.10.41.40 Stormwater Engineer, #16-25 ad 001.000.22.518.10.41.40 INV#8349 05/06/16 - ANDERSON- El FUEL FOR NEW DETECTIVE CAR 001.000.41.521.21.31.00 FUEL FOR NEW COMMAND VEHICI 001.000.41.521.21.31.00 CARPET FOR NEW CRIME SCENE' 001.000.41.521.21.35.00 BATTERY CHARGER FOR RADAR C 001.000.41.521.22.48.00 CERTIFICATE HOLDERS 001.000.41.521.10.31.00 Total STORM DOT Storm DOT 422.000.72.531.90.41.00 Total 4.2.a Page: 41 c ca lid U a� Amoun }; 0 a 90.0( -0) 50.0( aa) L =a 90.0( aD c 386.0� 90.0( c�a 0 170.1< L>% ca a 90.0( 90.0( U 4- 0 295.0( 0 L Q Q. 17.8: Q 67.1( N 287.8 0 m r di 85.5� Lh 55.1( 15,853.1E r 99.0( 99.0( E R .r r Q Page: 41 Packet Pg. 60 vchlist 05/19/2016 2:02:56PM Bank code : usbank Voucher Date Vendor 220105 5/19/2016 068259 WA ST CRIMINAL JUSTICE 220106 5/19/2016 075154 WALTER E NELSON CO Voucher List City of Edmonds 4.2.a Page: 42 c ca lid U a� Invoice PO # Description/Account Amoun j U) 201126259 INV 201126259 EDMONDS PD - MA( 0 D- DT MASTER INSTRUCTOR - MACH/ m 001.000.41.521.40.49.00 175.0( Total: 175.0( 531979 FAC - SUPPLIES FAC - Supplies 001.000.66.518.30.31.00 9.5% Sales Tax 001.000.66.518.30.31.00 534470 FAC MAINT - SUPPLIES - TOWEL Fac Maint - Supplies - Towels 001.000.66.518.30.31.00 9.5% Sales Tax 001.000.66.518.30.31.00 538197 FAC MAINT - PAPER TOWELS Fac Maint - Paper Towels 001.000.66.518.30.31.00 9.5% Sales Tax 001.000.66.518.30.31.00 541149 FAC MAINT - HAND SOAP, TOWEL � L 4- a� c 19.7z 1.8E S o 85.6z a 8.1z U w 0 171.2E 0 L 16.2 1 a Q 395.1( Ln N 38.7, r di 129.8( c 0 Y 12.7, u LIE E 2 U 266.5E c m 26.1, E t U R .r r Q Page: 42 Packet Pg. 61 vchlist 05/19/2016 2:02:56PM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 220106 5/19/2016 075154 075154 WALTER E NELSON CO (Continued) 220107 5/19/2016 075635 WCP SOLUTIONS 9544192 9553108 220108 5/19/2016 065535 WESTERN FACILITIES SUPPLY 006018 220109 5/19/2016 069691 WESTERN SYSTEMS 0000029899 220110 5/19/2016 064008 WETLANDS & WOODLANDS 16383 PO # Description/Account Tota FAC MAINT - SUPPLIES Fac Maint - Supplies 001.000.66.518.30.31.00 9.8% Sales Tax 001.000.66.518.30.31.00 FAC MAINT - TT, SEAT COVER, S INV#006018 CUST#0701480 - ED 68LINER# - BLACK CAN LINER R 001.000.41.521.80.31.00 FUELSURCHARGE 001.000.41.521.80.31.00 9.8% Sales Tax 001.000.41.521.80.31.00 Tota TRAFFIC - SIGNAL CABINET FOR Traffic - Signal Cabinet for SR104 & 111.000.68.542.64.31.00 9.8% Sales Tax 111.000.68.542.64.31.00 Tota CITY PARK LEYLAND CYPRESS CITY PARK LEYLAND CYPRESS 001.000.64.576.80.31.00 9.8% Sales Tax 001.000.64.576.80.31.00 Tota 4.2.a Page: 43 OF Fac Maint - TT, Seat Cover, Supplie 001.000.66.518.30.31.00 9.8% Sales Tax 001.000.66.518.30.31.00 Tota INV#006018 CUST#0701480 - ED 68LINER# - BLACK CAN LINER R 001.000.41.521.80.31.00 FUELSURCHARGE 001.000.41.521.80.31.00 9.8% Sales Tax 001.000.41.521.80.31.00 Tota TRAFFIC - SIGNAL CABINET FOR Traffic - Signal Cabinet for SR104 & 111.000.68.542.64.31.00 9.8% Sales Tax 111.000.68.542.64.31.00 Tota CITY PARK LEYLAND CYPRESS CITY PARK LEYLAND CYPRESS 001.000.64.576.80.31.00 9.8% Sales Tax 001.000.64.576.80.31.00 Tota 4.2.a Page: 43 c ca lid U a� _ Amoun }; 1 : 1,171.9t a am a� 24.4( 2.3( c � s 444.0( r- 43.5, 1 : 514.3i a MC E OL 125.3z o 4.0( c a 12.6E Q 1 : 142.0, S N 25,230.5E d6 2,472.6( Lh 1: 27,703.11 w U E w 150.0( 6 c 14.7( 1 : 164.7( R .r r Q Page: 43 Packet Pg. 62 43.5, 1 : 514.3i a MC E OL 125.3z o 4.0( c a 12.6E Q 1 : 142.0, S N 25,230.5E d6 2,472.6( Lh 1: 27,703.11 w U E w 150.0( 6 c 14.7( 1 : 164.7( R .r r Q Page: 43 Packet Pg. 62 vchlist 05/19/2016 2:02:56PM Bank code : usbank Voucher Date Vendor 220111 5/19/2016 073018 WINFIELD SOLUTIONS LLC 116 Vouchers for bank code : usbank 116 Vouchers in this report Voucher List City of Edmonds 4.2.a Page: 44 c ca lid U a� Invoice PO # Description/Account Amoun j 000060729073 PM: ROUNDUP PROMAX U) 0 PM: ROUNDUP PROMAX CL m 001.000.64.576.80.31.00 194.0( 000060805671 PM: ROUNDUP PROMAX - CREDIT m PM: ROUNDUP PROMAX 001.000.64.576.80.31.00 000060806069 PM: ROUNDUP PROMAX PM: ROUNDUP PROMAX 001.000.64.576.80.31.00 178.0, 9.8% Sales Tax 001.000.64.576.80.31.00 17.4: Tota Bank tota Total voucher 195.4j c� a 1 : 617,300.5, s : 617,300.5, f° 4- 0 Page: 44 Packet Pg. 63 0 L Q Q N T- t0 r u7 O N Y V E V r C d E t V R r a 4.2.b PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Protect Title Number Number STM 12th Ave & Sierra Stormwater System Improvements c484 i E5FE s STR 15th St. SW Walkway (Edmonds Way to 8th Ave) c424 E3DC s SWR 2013 Sewerline Replacement Project c398 E3GA s s STR 2014 Chip Seals c451 E4CB t STM 2014 Drainage Improvements c433 E4FA s STM 2014 Lake Ballinger Associated Projects c436 t E4FD STR 2014 Overlay Program c438 E4CA i WTR 2014 Waterline Overlays c452 E4CC i STM 2014 Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC i STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E5FA z STR 2015 Overlay Program c463 w E5CA i SWR 2015 Sewerline Overlays i007 t E5CC s s SWR 2015 Sewerline Replacement Project c441 E4GA STR 2015 Traffic Calming c471 E5AB i WTR 2015 Waterline Overlays c475 E5CB i WTR 2015 Waterline Replacement Program c440 E4J13 E STR 2016 Overlay Program i008 E6CA i SWR 2016 Sewerline Overlays i010 4 E6CC i WTR 2016 Water Comp Plan Update c460 E4JC s WTR 2016 Waterline Overlays i009 E6CB i SWR 2016-17 Sanitary Sewer Replacement Projects c469 E5GA u WTR 2016-17 Waterline Replacement Projects c468 E5JA STR 220th Street Overlay Project c462 E4CD STM 224th & 98th Drainage Improvements c486 E6FB c T WTR 224th Waterline Relocation (2013) c418 E3JB c STR 228th St. SW Corridor Improvements i005 t E7AC s STR 236th St. SW Walkway (Edmonds Way to Madrona School) c425 E3DD E STR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB i STR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 s E6DA z STM 3rd Ave Rain Gardens i012 E6FC i STR 76th Ave W at 212th St SW Intersection Improvements c368 E1 CA s STR 9th Avenue Improvement Project c392 E2AB t FAC A/V Upgrades - Council Chambers c476 E5LA u STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE a s STR Bikelink Project c474 E5DA s PRK City Spray Park c417 E4MA SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 E5J13 Revised 5/19/2016 Packet Pg. 64 PROJECT NUMBERS (By Project Title) 4.2.b Project Engineering Accounting Project Funding Protect Title Number Number STM Dayton Street & SR104 Storm Drainage Alternatives c374 i ElFM s PM Dayton Street Plaza c276 E7MA STM Dayton Street Storm Improvements (6th Ave - 8th Ave) c472 E5FC s t STM Dayton Street Stormwater Pump Station c455 E4FE t FAC Edmonds Fishing Pier Rehab c443 E4MB s STM Edmonds Marsh Feasibility Study c380 t E2FC General Edmonds Waterfront Access Analysis c478 E5DB i FAC ESCO III Project c419 E3LB i WTR Five Corners Reservoir Re -coating c473 E5KA i STR Five Corners Roundabout (212th Street SW @ 84th Avenue W) c342 E1AA z PM Fourth Avenue Cultural Corridor c282 w E8MA s STR Hwy 99 Enhancements (Phase III) c405 t E2AD s s SWR Lake Ballinger Trunk Sewer Study s011 E5GB STM LID Retrofits Perrinville Creek Basin c434 E4FB i SWR Lift Station #1 Basin & Flow Study c461 E4GC i STM North Talbot Road Drainage Improvements c378 E2FA E STM Northstream Culvert Repair Under Puget Drive i011 E6FA i STM Northstream Pipe Abandonment on Puget Drive c410 4 E3FE i STM NPDES (Students Saving Salmon) m013 E7FG s STM Perrinville Creek Culvert Replacement c376 E1 FN i STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC u FAC Public Safety Controls System Upgrades c444 E4LA 0 STM Seaview Park Infiltration Facility c479 E5FD WWTP Sewer Outfall Groundwater Monitoring c446 E4HA c T STR SR104 Corridor Transportation Study c427 E3AB c STR SR104/City Park Mid -Block Crossing c454 t E4DB s STR SR99 Safety Improvements (224th to 216th) s014 E6AA E UTILITIES Standard Details Updates solo E5NA i STM Storm Drainage Improvements - 88th & 194th c429 s E3FG z STR Sunset Walkway Improvements c354 E1 DA i STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB s STM SW Edmonds-1 05th/l 06th Ave W Storm Improvements c430 E3FH t STR Trackside Warning System c470 E5AA u STR Train Trench - Concept c453 E4DA a s STR Transportation Plan Update c391 E2AA s STM Update Stormwater Management Code & Associated Projects c467 E5FB UTILITIES Utility Rate Update s013 E6JA STM Video Assessment of Stormwater Lines c459 E4FF Revised 5/19/2016 Packet Pg. 65 4.2.b PROJECT NUMBERS (By Project Title) Project Engineering Accounting Protect Funding Protect Title Number Number WWTP WWTP Outfall Pipe Modifications c481 E5HA Revised 5/19/2016 Packet Pg. 66 4.2.b PROJECT NUMBERS (By Engineering Number) Engineering Project Project Accounting Funding Number Number Project Title E1AA * c34" Five Corners Roundabout (212th Street SW @ 84th Avenue W) STIR ElCA c368 76th Ave W at 212th St SW Intersection Improvements c354 Sunset Walkway Improvement STM E1 FM c374 Dayton Street & SR104 Storm Drainage Alternatives c376 Perrinville Creek Culvert Replacement STIR E2AA c391 Transportation Plan Update c392 9th Avenue Improvement Project STIR E2AD c405 Hwy 99 Enhancements (Phase III) c378 North Talbot Road Drainage Improvement STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System Edmonds Marsh Feasibility Study STR E3AB c427 SR104 Corridor Transportation Study c423 W38th St. SW Walkway (100th Ave to 104th Ave) STIR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STIR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School STIR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study STM E3FE c410 Northstream Pipe Abandonment on Puget Drive STM E3FG c429 Storm Drainage Improvements - 88th & 194th _ STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements SWR 2013 Sewerline Replacement Project WTR E3J13 c418 224th Waterline Relocation (2013) FAC STIR E4CA c438 2014 Overlay Program 2014 Chip Seals 91a" WTR E4CC c452 2014 Waterline Overlays 220th Street Overlay Project STIR E4DA c453 Train Trench - Concept c454 SR104/City Park Mid -Block Crossing STM E4FA c433 2014 Drainage Improvements LID Retrofits Perrinville Creek Basi STM E4FC c435 2014 Willow Creek Daylighting/Edmonds Marsh Restoration c436 2014 Lake Ballinger Associated Projects STM E4FE c455 Dayton Street Stormwater Pump Station E4FF c459 Video Assessment of Stormwater Lines SWR E4GA c441 2015 Sewerline Replacement Project E4GB c456 Citywide CIPP Sewer Rehab Phase I SWR E4GC c461 Lift Station #1 Basin & Flow Study Revised 5/19/2016 Packet Pg. 67 4.2.b PROJECT NUMBERS (By Engineering Number) Engineering Project Project Accounting Funding Number Number Project Title - E4HA Sewer Outfall Groundwater Monitoring WTR E4JB c440 2015 Waterline Replacement Program c460 2016 Water Comp Plan Updat FAC E41LA c444 Public Safety Controls System Upgrades City Spray Park FAC E4MB c443 Edmonds Fishing Pier Rehab c470 Trackside Warning System STIR E5AB c471 2015 Traffic Calming c463 2015 Overlay Program WTR E5CB c475 2015 Waterline Overlays 2015 Sewerline Overlays STIR E5DA c474 Bikelink Project Waterfront Access Analysis STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects STM E5FB c467 Update Stormwater Management Code & Associated Projects STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave) STM E5FD c479 Seaview Park Infiltration Facility STM E5FE c484 12th Ave & Sierra Stormwater System Improvements SWR E5GA c469 2016-17 Sanitary Sewer Replacement Projects SWR E5GB sol l Lake Ballinger Trunk Sewer Study Mmll E5HA � SIWTP Outfall Pipe Modifications AM WTR E5JA c468 2016-17 Waterline Replacement Projects Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) WTR E51KA c473 Five Corners Reservoir Re -coating A/V Upgrades - Council Chambers UTILITIES E5NA solo Standard Details Updates 2016 Overlay Program d WTR E6CB i009 2016 Waterline Overlays E6CC 2016 Sewerline Overlays STIR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) Northstream Culvert Repair Under Puget Drive STM E6FB c486 224th & 98th Drainage Improvements 3rd Ave Rain Gardens wr UTILITIES E6JA s013 Utility Rate Update SR99 Safety Improvements (224th to 216th) STIR E7AC i005 228th St. SW Corridor Improvements E7FG m013 NPDES (Students Saving Salmon PM E7MA c276 Dayton Street Plaza E8MA c282 Fourth Avenue Cultural Corridor Revised 5/19/2016 Packet Pg. 68 4.2.b PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Project Title PM E7MA c276 Dayton Street Plaza PM E8MA c282 Fourth Avenue Cultural Corridor STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR E1 DA c354 Sunset Walkway Improvements STR E1 CA c368 76th Ave W at 212th St SW Intersection Improvements STM E1 FM c374 Dayton Street & SR104 Storm Drainage Alternatives STM E1 FN c376 Perrinville Creek Culvert Replacement STM E2FA c378 North Talbot Road Drainage Improvements STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM E2FC c380 Edmonds Marsh Feasibility Study STR E2AA c391 Transportation Plan Update STR E2AB c392 9th Avenue Improvement Project SWR E3GA c398 2013 Sewerline Replacement Project STR E2AD c405 Hwy 99 Enhancements (Phase III) STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study STM EYE c410 Northstream Pipe Abandonment on Puget Drive PRK E4MA c417 City Spray Park WTR E3JB c418 224th Waterline Relocation (2013) FAC E3LB c419 ESCO III Project STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S STR E3AB c427 SR104 Corridor Transportation Study STM E3FG c429 Storm Drainage Improvements - 88th & 194th STM E3FH c430 SW Edmonds-1 05th/1 06th Ave W Storm Improvements STM E41FA c433 2014 Drainage Improvements STM E4FB c434 LID Retrofits Perrinville Creek Basin STM E4FC c435 2014 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 2014 Lake Ballinger Associated Projects STR E4CA c438 2014 Overlay Program WTR E4,113 c440 2015 Waterline Replacement Program SWR E4GA c441 2015 Sewerline Replacement Project FAC E4MB c443 Edmonds Fishing Pier Rehab FAC E41-A c444 Public Safety Controls System Upgrades WWTP E4HA c446 Sewer Outfall Groundwater Monitoring STR E4CB c451 2014 Chip Seals WTR E4CC c452 2014 Waterline Overlays Revised 5/19/2016 Packet Pg. 69 4.2.b PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Project Title STIR E4DA c453 Train Trench - Concept STIR E4DB c454 SR104/City Park Mid -Block Crossing STM E41FE c455 Dayton Street Stormwater Pump Station SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I STM E4FF c459 Video Assessment of Stormwater Lines WTR E4JC c460 2016 Water Comp Plan Update SWR E4GC c461 Lift Station #1 Basin & Flow Study STIR E4CD c462 220th Street Overlay Project STIR E5CA c463 2015 Overlay Program STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects STM E5FB c467 Update Stormwater Management Code & Associated Projects WTR E5JA c468 2016-17 Waterline Replacement Projects SWR E5GA c469 2016-17 Sanitary Sewer Replacement Projects STIR E5AA c470 Trackside Warning System STIR E5AB c471 2015 Traffic Calming STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave) WTR E5KA c473 Five Corners Reservoir Re -coating STIR E5DA c474 Bikelink Project WTR E5CB c475 2015 Waterline Overlays FAC E5LA c476 AN Upgrades - Council Chambers General E5DB c478 Edmonds Waterfront Access Analysis STM E5FD c479 Seaview Park Infiltration Facility WWTP E5HA c481 WWTP Outfall Pipe Modifications WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) STM E51FE c484 12th Ave & Sierra Stormwater System Improvements STIR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) STM E6FB c486 224th & 98th Drainage Improvements STIR E7AC i005 228th St. SW Corridor Improvements SWR E5CC i007 2015 Sewerline Overlays STIR E6CA i008 2016 Overlay Program WTR E6CB i009 2016 Waterline Overlays SWR E6CC i010 2016 Sewerline Overlays STM E61FA iol 1 Northstream Culvert Repair Under Puget Drive STM E6FC i012 3rd Ave Rain Gardens STM E7FG m013 NPDES (Students Saving Salmon) UTILITIES E5NA solo Standard Details Updates SWR E5GB sol l Lake Ballinger Trunk Sewer Study UTILITIES E6JA s013 Utility Rate Update STIR E6AA s014 SR99 Safety Improvements (224th to 216th) Revised 5/19/2016 Packet Pg. 70 4.2.b PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Project Title Number Number FAC AN Upgrades - Council Chambers c476 E5LA FAC Edmonds Fishing Pier Rehab c443 E4MB FAC ESCO III Project c419 E3LB FAC Public Safety Controls System Upgrades c444 E41-A General Edmonds Waterfront Access Analysis c478 E5DB PM Dayton Street Plaza c276 E7MA PM Fourth Avenue Cultural Corridor c282 E8MA PRK City Spray Park c417 E4MA STM 12th Ave & Sierra Stormwater System Improvements c484 E5FE STM 2014 Drainage Improvements c433 E41FA STM 2014 Lake Ballinger Associated Projects c436 E4FD STM 2014 Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E51FA STM 224th & 98th Drainage Improvements c486 E6FB STM 3rd Ave Rain Gardens i012 E6FC STM Dayton Street & SR104 Storm Drainage Alternatives c374 ElFM STM Dayton Street Storm Improvements (6th Ave - 8th Ave) c472 E5FC STM Dayton Street Stormwater Pump Station c455 E41FE STM Edmonds Marsh Feasibility Study c380 E2FC STM LID Retrofits Perrinville Creek Basin c434 E4FB STM North Talbot Road Drainage Improvements c378 E21FA STM Northstream Culvert Repair Under Puget Drive i011 E61FA STM Northstream Pipe Abandonment on Puget Drive c410 E31FE STM NPDES (Students Saving Salmon) m013 E7FG STM Perrinville Creek Culvert Replacement c376 E1 FN STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC STM Seaview Park Infiltration Facility c479 E5FD STM Storm Drainage Improvements - 88th & 194th c429 E3FG STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH STM Update Stormwater Management Code & Associated Projects c467 E5FB STM Video Assessment of Stormwater Lines c459 E4FF STIR 15th St. SW Walkway (Edmonds Way to 8th Ave) c424 E3DC STIR 2014 Chip Seals c451 E4CB STIR 2014 Overlay Program c438 E4CA STIR 2015 Overlay Program c463 E5CA STIR 2015 Traffic Calming c471 E5AB STIR 2016 Overlay Program i008 E6CA Revised 5/19/2016 Packet Pg. 71 4.2.b PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Project Title Number Number STR 220th Street Overlay Project c462 E4CD STR 228th St. SW Corridor Improvements i0o5 E7AC STR 236th St. SW Walkway (Edmonds Way to Madrona School) c425 E3DD STR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB STR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA STR 76th Ave W at 212th St SW Intersection Improvements c368 ElCA STR 9th Avenue Improvement Project c392 E2AB STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE STR Bikelink Project c474 E5DA STR Five Corners Roundabout (212th Street SW @ 84th Avenue W) c342 E1AA STR Hwy 99 Enhancements (Phase III) c405 E2AD STR SR104 Corridor Transportation Study c427 E3AB STR SR104/City Park Mid -Block Crossing c454 E4DB STR SR99 Safety Improvements (224th to 216th) s014 E6AA STR Sunset Walkway Improvements c354 E1DA STR Trackside Warning System c470 E5AA STR Train Trench - Concept c453 E4DA STR Transportation Plan Update c391 E2AA SWR 2013 Sewerline Replacement Project c398 E3GA SWR 2015 Sewerline Overlays i007 E5CC SWR 2015 Sewerline Replacement Project c441 E4GA SWR 2016 Sewerline Overlays i010 E6CC SWR 2016-17 Sanitary Sewer Replacement Projects c469 E5GA SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB SWR Lake Ballinger Trunk Sewer Study sol l E5GB SWR Lift Station #1 Basin & Flow Study c461 E4GC UTILITIES Standard Details Updates solo E5NA UTILITIES Utility Rate Update s013 E6JA WTR 2014 Waterline Overlays c452 E4CC WTR 2015 Waterline Overlays c475 E5CB WTR 2015 Waterline Replacement Program c440 E4JB WTR 2016 Water Comp Plan Update c460 E4JC WTR 2016 Waterline Overlays i009 E6CB WTR 2016-17 Waterline Replacement Projects c468 E5JA WTR 224th Waterline Relocation (2013) c418 E3JB WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 E5J13 WTR Five Corners Reservoir Re -coating c473 E5KA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA WWTP WWTP Outfall Pipe Modifications c481 E5HA Revised 5/19/2016 Packet Pg. 72 Payroll Earnings Summary Report City of Edmonds Pay Period: 775 (05/01/2016 to 05/15/2016) Hour Type Hour Class Description Hours Amount -ed2 REGULAR HOURS Educational Pay Correction 0.00 -156.28 112 ABSENT NO PAY NON HIRED 62.00 0.00 121 SICK SICK LEAVE 452.43 17,413.64 122 VACATION VACATION 815.25 29,481.43 123 HOLIDAY HOLIDAY HOURS 67.00 2,755.33 124 HOLIDAY FLOATER HOLIDAY 33.00 1,105.02 125 COMP HOURS COMPENSATORY TIME 235.25 9,221.05 129 SICK Police Sick Leave L & 1 24.00 664.25 130 COMP HOURS Holiday Compensation Used 1.50 55.49 131 MILITARY MILITARY LEAVE 24.00 664.25 132 JURY DUTY JURY DUTY 9.00 316.97 141 BEREAVEMENT BEREAVEMENT 20.00 856.25 150 REGULAR HOURS Kelly Day Used 86.00 3,531.17 155 COMP HOURS COMPTIME AUTO PAY 123.14 5,642.23 160 VACATION MANAGEMENT LEAVE 10.00 704.60 190 REGULAR HOURS REGULAR HOURS 16,160.93 624,866.41 210 OVERTIME HOURS OVERTIME -STRAIGHT 7.00 306.73 215 OVERTIME HOURS WATER WATCH STANDBY 36.00 1,753.71 216 MISCELLANEOUS STANDBY TREATMENT PLANT 8.00 735.74 220 OVERTIME HOURS OVERTIME 1.5 191.50 12,201.68 225 OVERTIME HOURS OVERTIME -DOUBLE 0.25 19.76 405 ACTING PAY OUT OF CLASS - POLICE 0.00 231.96 410 MISCELLANEOUS WORKING OUT OF CLASS 0.00 61.60 411 SHIFT DIFFERENTIAL SHIFT DIFFERENTIAL 0.00 806.46 602 COMP HOURS ACCRUED COMP 129.50 0.00 604 COMP HOURS ACCRUED COMP TIME 142.50 0.00 606 COMP HOURS ACCRUED COMP TIME 1.00 0.00 acc MISCELLANEOUS ACCREDITATION PAY 0.00 24.95 acs MISCELLANEOUS ACCRED/POLICE SUPPORT 0.00 143.91 boc MISCELLANEOUS BOC II Certification 0.00 84.53 colre MISCELLANEOUS Collision Reconstruction ist 0.00 107.89 cpl MISCELLANEOUS TRAINING CORPORAL 0.00 147.28 crt MISCELLANEOUS CERTIFICATION III PAY 0.00 622.35 ctr MISCELLANEOUS CTR INCENTIVES PROGRAM 0.00 1,300.00 05/19/2016 Packet Pg. 73 Payroll Earnings Summary Report City of Edmonds Pay Period: 775 (05/01/2016 to 05/15/2016) Hour Type Hour Class Description Hours Amount det MISCELLANEOUS DETECTIVE PAY 0.00 102.75 det4 MISCELLANEOUS Detective 4% 0.00 986.42 ed1 EDUCATION PAY EDUCATION PAY 2% 0.00 731.26 ed2 EDUCATION PAY EDUCATION PAY 4% 0.00 873.40 ed3 EDUCATION PAY EDUCATION PAY 6% 0.00 4,574.16 k9 MISCELLANEOUS K-9 PAY 0.00 102.75 Iq1 LONGEVITY LONGEVITY PAY 2% 0.00 956.79 Ig10 LONGEVITY LONGEVITY 5.5% 0.00 396.36 Ig11 LONGEVITY LONGEVITY PAY 2.5% 0.00 878.62 Iq2 LONGEVITY PAY LONGEVITY PAY 4% 0.00 839.14 Iq3 LONGEVITY PAY LONGEVITY 6% 0.00 5,651.40 Iq4 LONGEVITY Lonqevitv 1 % 0.00 206.78 Iq6 LONGEVITY Lonqevitv .5% 0.00 275.10 Iq7 LONGEVITY Lonqevitv 1.5% 0.00 931.11 Iq9 LONGEVITY Lonqevitv 3.5% 0.00 82.46 mtc MISCELLANEOUS MOTORCYCLE PAY 0.00 200.57 pds MISCELLANEOUS Public Disclosure Specialist 0.00 47.12 phv MISCELLANEOUS PHYSICAL FITNESS PAY 0.00 1,831.06 prof MISCELLANEOUS PROFESSIONAL STANDARDS SER 0.00 157.56 sdp MISCELLANEOUS SPECIAL DUTY PAY 5% 0.00 514.51 sqt MISCELLANEOUS ADMINISTRATIVE SERGEANT 0.00 157.56 slw SICK SICK LEAVE ADD BACK 95.68 0.00 traf MISCELLANEOUS TRAFFIC 0.00 323.67 18,734.93 $736,490.91 Total Net Pay: $490,775.00 05/19/2016 Packet Pg. 74 4.2.d Benefit Checks Summary Report City of Edmonds Pay Period: 775 - 05/01/2016 to 05/15/2016 Bank: usbank - US Bank Check # Date Payee # Name Check Amt 62179 05/20/2016 epoa2 EPOA-POLICE 2,925.00 62180 05/20/2016 epoa3 EPOA-POLICE SUPPORT 388.00 62181 05/20/2016 flex NAVIA BENEFIT SOLUTIONS 789.99 62182 05/20/2016 teams TEAMSTERS LOCAL 763 4,876.20 62183 05/20/2016 icma VANTAGE TRANSFER AGENTS 304884 2,856.31 11,835.50 Bank: wire - US BANK Check # Date Payee # Name Check Amt 2390 05/20/2016 awc AWC 319,373.81 2393 05/20/2016 wadc WASHINGTON STATE TREASURER 19,383.00 2394 05/20/2016 us US BANK 100,741.53 2395 05/20/2016 mebt WTRISC FBO #N3177B1 91,312.80 2398 05/20/2016 pb NATIONWIDE RETIREMENT SOLUTION 5,294.60 2399 05/20/2016 flex NAVIA BENEFIT SOLUTIONS 158.00 2400 05/20/2016 oe OFFICE OF SUPPORT ENFORCEMENT 373.50 536,637.24 Grand Totals: 548,472.74 5/19/2016 .r .y O Direct Deposit 0.00 0.00 i 0.00 0.00 0.00 c m 0.00 c 0 L Direct Deposit Q- E 0.00 M 0.00 6 0.00 0 0.00 0 0.00 0 0.00 L a 0.00 Q v 0.00 N r 0.00 co 0 N LO O a+ :- N C d O L Q d E t V a Q Packet Pg. 75 4.3 City Council Agenda Item Meeting Date: 05/24/2016 Acknowledge receipt of a Claim for Damages from Barbara Aceti ($70.76). Staff Lead: {Type Name of Staff Lead) Department: City Clerk's Office Preparer: Linda Hynd N/A Staff Recommendation Acknowledge receipt of the Claim for Damages by minute entry. Narrative Barbara Aceti 8510 Main Street Edmonds, WA 98026-6964 ($70.76) Attachments: Claim for Damages - Allstate-Aceti Packet Pg. 76 4.3.a Claim for Damages Form For Official Use Only City/Organization Cily of Edmonds Date Received from Claimant Claimant Information Claimant's name :,A k��,Ve- .-,�)tx"e Ci [ 7n rlx►,t C�+ti _ _ _ _ Date of Birth: Current residential address: U Mailing address (if different).?0 -?>" Residential address at the time of the incident (if different from current address): Claimant's daytime phone number (work, home or cell) �� J '�P LA - i-f Z 14 Claimant's email address: L —YI akks t--C, Cgw Inciden Tnfor a inn Date of the incident-3 j j�I ..._. Time: 5 `•5�- _ am/*' If the incident occurred over a period of time, date of first and last occurrences: Location of incident: 0E�,�� qC( veer YZ3t5l '5k-. L. ") a y 00 , bo �` k - Name, addresses and telephone numbers of all persons involved in or witness to this incident: Name of all of our employees having knowledge of this incident a� �a cEa 0 E V m N r Name, addresses and telephone numbers of all individuals not already identified above that have knowledge regarding the issues involved in this incident or knowledge of the claimant's resulting damages. Please include a brief description as to the nature and extent of each person's knowledge. Attach additional sheets if necessary. RECEIVED MAY 16 2016 EDMONDS CITY CLERK Packet Pg. 77 4.3.a Describe the cause of the injury or damages. Explain the extent of the property loss or medical, physical or mental injuries. Attach additional sheets if necessary. 5- IALX44 r1JY►�n .'['Gtca �nm i UGIL ll of �1Ci�iC�� i "c71� C� �'(�L��'C�c Cr(1 W-bp- _fal& CUBnPrl, Ifs+! 1/Q11C1£ A VZ r W - Has this incident been reported to law enforcement? If so, which agency and name of officer (if known). Have you filed a claim with your insurance carrier? If so, what is their name, phone number and claim number? ' k-Aokc [Ysnn R ^4577-tscu ' a�-H 'liZIP Name address and telephone numbers of treating medical providers. Please attach billings and records if available. Please attach any other documentation that you believe support your claim's allegations *Additional Information Required for Automobile Claims Only* License Plate # Year/ Ma Driver Name, Address & Phone Owner Name, Address & Phone A fck Passenger(s) Name, Address & Phone I am claiming damages in the amount I declare under penalty of perjury under the laws of the State of Washington the foregoing is true and correct. This Claim form must be signed by the Claimant, a person holding a written power of attorney from the Claimant, by an attorney admitted to practice in Washington State on the Claimant's behalf or by a court- appr guardian or guardian ad ]item on behalf of the Claimant. � _ (Z- Z61(0 of Claimant Date (if notarized, for notary to complete) I certify that I know or have satisfactory evidence that is the person who appeared before me, and said person acknowledged that (he/she) signed this instrument and acknowledged it to be (his/her) free and voluntary act for the uses and purposes mentioned in the instrument. Dated: . Signature: Title: _ _ My appointment expires: ai ai �a E ca L O E 2 U m N m U) El E 2 U c m E t U a r Q 4.3.a National Subro Processing PO BOX 660636 DALLAS TX 75265 WASHINGTON CITIES INSURANCE AUTHORITY PO BOX 88030 TUKWILA WA 981382030 0405593583 MRT WAlisfate. You're In good hands. N O i� E m L O E U u� N r Packet Pg. 79 4.3.a Allstate Natiotlal Processing xa anx 660636 0636 ® DALLAS TX 75265 You're In good hands, I�I�l�lll��l�ll�ll�Il�I�I��llil�lllll�l�ll�lllll��ll�lll�ll WASHINGTON CITIES INSURANCE AUTHORITY PO BOX 88030 TUKWILA WA 981382030 May 12, 2016 INSURED: BARBARA ACETI DATE OF LOSS: March 15, 2016 CLAIM NUMBER: 0405593583 MRT YOUR CLAIM NUMBER: GCO28013 YOUR INSURED: CITY OF EDMONDS ELIGIBLE INJURED PARTY: BARBARA ACETI Re: Our Subrogation Claim Dear WASHINGTON CITIES INSURANCE AUTHORITY, PHONE NUMBER: 800-374-4246 FAX NUMBER: 866-447-4293 OFFICE HOURS: We are writing to let you know that our investigation revealed that your insured was at fault for this accident. Please know that we settled the Personal Injury Protection claim with our policy holder, and we assigned this claim to our Subrogation Department. • We possess the right of subrogation for No-fault Coverage in the amount of $70.76 ■ Please honor our claim for $70.76. Our documentation is attached. Please send your claim settlement payment to the Allstate Payment Processing Center at the address listed below. Be sure to include the claim number on all checks. Allstate Payment Processing Center P.O. Box 650271 Dallas, TX 75265-0271 We request that you contact us regarding the final reimbursement amount before settling any bodily injury claim with our insured as we intend to take the necessary steps to preserve our subrogation claim. If you have previously settled any claim our insured made against you, please forward some proof of that settlement, including a copy of your settlement check and the release our insured signed, to Your Claim Team . If you have any questions, please feel free to call our Subrogation Department at the number listed below. 0405593583 MRT Packet Pg. 80 4.3.a Thank you for your assistance. Sincerely, Your Claim Team Your Claim Team 800-374-4246 Allstate Insurance Company SUBU008 0405593583 MRT E V zi r Q Packet Pg. 81 Report Date: 05/12/2016 4.3.a Payment Ledger Policy Holder: BARBARA ACETI STE A103 Total Amount Paid $70.76 Participant: BARBARA ACETI Medical Deductible: $0.00 Date of Loss; 03/15/2016 Co -payment Amount $0.00 Claim Number: 0405593583 Pay►hent/Credit Date Payee/Payor Check# Amount 04/04/2016 HENRY HOCHBERG 621903585 $ 7076 Packet Pg. 82 4.3.a ALLSTATE INSURANCE COMPANY WAI I � I �a�. PO BOX2874 vin good hands. CLINTON IA 52733-2874 Date: 04/01 /2016 Bill Received Date: 03/29/2016 Service Provided For: Claim #: 0405593583-01 BARBARA ACETI File Handler: OMH 8510 MAIN ST UNIT A103 EDMONDS WA 98026-6965 Invoice #: ACEBA000 2632 Injured Person: BARBARA ACETI Treatment Rendered By: HENRY HOCHBERG Provider Specialty: TIN: ***—**-9881 NPI: 194223 8977 CMS ID: Diagnosis Codes/Present on Admission Indicator M54.30 Sciatica, unspecified side M25.552 Pain in left hip M79.605 Pain in left leg M54.5 Low back pain Date Of Service(s) Procedure/Revenue/NDC Billed Covered Reason From Thru Code/Modifier Description Units Amount Amount Code(s) 03/18/16 03/18/16 99214 Office or other outpatie 1.00 $ 185.00 $ 70.76 340 Total: $ 185.00 $ 70.76 Eligible Amount Based on 100% of Covered Amount $ 70.76 Reason Code(s): 340 The charges have been priced in accordance to a Coventry owned contract. For questions, please call 1-800-793-6074 You may contact the Office of the Washington State Insurance Commissioner for assistance with questions or complaints. The contact information for the Office of Washington State Insurance Commissioner is as follows: Consumer Protection Services Office of the Washington State Insurance Commissioner P.O. Box 40256 Olympia, Washington 98504-0256 Toll Free Telephone: (800) 562-6900 Website Address: www.insurance.wa.gov If you have any questions about this claim, please contact your file handler, MARIAM HAJIEBRAHIMI at (877) 224-2641 Payment for $ 70.76 was made on 04/01/2016 to: HENRY HOCHBERG Copy(s) of this Explanation of Benefits has been sent to: BARBARA ACETI, 8510 MAIN ST UNIT A103 EDMONDS, WA, 98026-6965 HENRY HOCHBERG, 16523 7TH PL W LYNNWOOD, WA, 98037-8107 Packet Pg. 83 4.3.a ALLSTATE INSURANCE COMPANY �� . PO BOX 2874 Ya I +n good hands. CLINTON IA 52733-2874 ■ ■ ■ • ■ ■ ■ Date: 04/11/2016 Bill Received Date: 04/08/2016 Service Provided For: Claim #: 0405593583-01 BARBARA ACETI File Handler: OMH 8510 MAIN ST UNIT A103 Invoice #: EDMONDS WA 98026-6965 Injured Person: BARBARA ACETI Treatment Rendered By: HENRY HOCHBERG Provider Specialty: TIN: ***_**_9881 NPI: 1942238977 CMS ID: a� a� Diagnosis Codes/Present on Admission Indicator M54.30 Sciatica, unspecified side R91.8 Other nonspecific abnormal finding o E M25.552 Pain in left hip M79.605 Pain in left leg Date Of Service(s) Procedure/Revenue/NDC Billed Covered Reason L From Thru Code/Modifier Description Units Amount Amount Code(s) ,0 E 03/28/16 03/28/16 99214 Office or other outpatie 1.00 $ 185.00 $ 0.00 X201 2 03/22/16 03/22/16 99213 Office or other outpatie 1.00 $ 165.00 $ 0.00 X201 V Total: $ 350.00 $ 0.00 Eligible Amount Based on 100% of Covered Amount $ 0.00 N v Reason Code(s): ++ X201 This procedure was performed for a condition not related to the motor vehicle accident. U Q Additional Information: d EIP stated her injuries are not related to MVA and she stated she has made her provider aware not 2to bill Allstate. N Q N d C1 E R L O You may contact the Office of the Washington State Insurance Commissioner for assistance with � questions or complaints. The contact information for the Office of Washington State Insurance Commissioner is as follows: E Consumer Protection Services _ () Office of the Washington State Insurance Commissioner P.O. Box 40256 C Olympia, Washington 98504-0256 d Toll Free Telephone: (800) 562-6900 Website Address: www.insurance.wa.gov t U R If you have any questions about this claim, please contact your file handler, Q MARIAM HAJIEBRAHIMI at (877) 224-2641 Copy(s) of this Explanation of Benefits has been sent to: BARBARA ACETI, 8510 MAIN ST UNIT A103 EDMONDS, WA, 98026-6965 HENRY HOCHBERG, 16523 7TH PL W LYNNWOOD, WA, 98037-8107 Packet Pg. 84 4.3.a (0 LexisNexis(& PAGE COUNT: 16 CLIENT: A4380 DIVISION: ADJUSTER: OPENPR14 CLAIM: 0405593583 TRANSACTION # : 574064073 DATE : 04/27/2016 DATE OF LOSS: 03/15/2016 TIME OF LOSS: 03:55 PM STREET: HWY 99 CITY: LYNNWOOD COUNTY: SNOHOMISH STATE: WA INVESTIGATING AGENCY: LYNNWOOD PD REPORT NUMBER: 2016-00010565 REPORT TYPE: Other PARTY 1 : BARBARA ACETI PARTY 2 : PARTY 3 : CAR: FORESTER DRIVER LICENSE: ADDITIONAL INFO :- POLICY #: POLICY STATE: LOSS KIND: NOTE: MAKE : SUBARU YEAR : 2016 TAG: For Customer Support refer to the appropriate platform below: OrderPoint 800-934-9698 Orderpoint.suppoFt@lexisnexis.com Accurint for Insurance 866-277-8407 Accudnt.support@lexisnexis.com Lexis.com Law Firm accounts 800-543-6862 a� a� �a E �a 0 L 0 E 2 v LO N :r m a m A a m a� E 0 L 0 E M tU c am E U a r Q THANK YOU FOR YOUR ORDER! Packet Pg. 85 11111111111IIII 111111111111 POLICET FIC REPORT NO. E525023 COLLISION REPORT 1591971 [ICITYSIREET ❑ FM CASE p 2016-00010565 WrERSTATE RESULTED El 1 ❑ STATE ROU❑ TE, OTIER Cl SYTOLEN DOCLE ❑ LOCH! AC9Ef�GY n CGUNTYM ❑ PRNATEWAV © Il�n� ❑ COgNG r� ± I TRIBAL U14TS NOF 3 STRUCK ' RESERVATION 47 M M 0 D Y Y Y Y TIME (2400) COUNTY r MILES CRY I sal +s DN 0 -EH- 21 2 0 1 fi 1 5 4 5mm N❑ E❑ IN E) 0 3 6 6 4❑ ON (PRIMARY TRAFFIC WAY) INTERSECTION ❑ NON -INTERSECTION Td 22300 BILK SR99 MILEPOST ®❑ 0 2 2 3 0 0 0 0 4El 5F, Q DISIANCE Q 3 4 0.� 0 0 OF (REFERENCE OR CROSS STREET) MILES ❑ N IN E 0 224 ST SW FEET ❑ S G W ❑ UNIT 01 YEHa ® r,"ae- WmkGElW KWKV ] 45 337-4014 1 2 39 8E LASTNAME SUN FIRSTNAME KUO w W wEiEatss❑ 4105 134TH PL r❑ crrY Mill Creek ST WA ZIP 980126944 e[l cDL NonesT1°"s Hons 0 q I 1JCENSEI SUN"�KW556PF STATE DO.B I- I WA :� M NMwYY', ! 70- HELMET TVJVRY NATVAE DF IWURIES 10 9 ON DUTY ❑ STATUS AIRBAG 2 RESTS, 4 EJECT 1 USE CLASS 1 11 4 5 sr 4 5 13 a tAFS] 15E !6a i7❑ 'ell 24M rSm r5m VER YEAR MANE MODEL STYLE LENCLETDWED TOWED BY GGYI,vERIut T m HO YES ND REGISTERED OWNER INFO. VEHICLE NO. 'I 9 VVaE W D+VM-0EDARLA IuanlromwraE nvrtn ® + H C'o ALLSTATE, 976 110 238 . w IcwriOrn YEs ❑ NO ® CITATION A ,w1�:a 4�� UNIT 02 'V'EoH'CoUR ® - ❑ P.DESTRNN ❑ ❑ YE ® Nampa p�,E cpEDmAL, O-WNEA a25 n1-azoo LAST NAME STRUM FIRST KRAIG INITIAL R NASTMWRESS ❑ 250 5TH AVE CITY Edmonds sr WA ZIP 98020 CDL ENDO'15�3 None RESTRICTIONS I None LIRCENSE I STRLIMKH 12SP9 STATE wA sEx M uMpOprBvrr 1 0- 2 3- 1 9 8 8 ON TY ® STATUS AIRBAG 1 RESTS. 1 EJECT 3 HEu�E7 INKS 7 NATUREaFiWRlEs DIT RIGHT WRIST Lg' M 0 7 4 4 E X A "' 1 I H I D I 1 F M M 1 1 9 1 8 1 Y 7 0 5 5 8 2 IWLER STATE TRAILER STATE FIATE 4 PLATE S VEH. YEM MANE MODEL 6TYLE va D TDWEOSY G .YET 2 $ FlHTP � REWERED OWNERlN%O. VEHICLE NO. 2 SKMX IN 11WAGEDAAEA IroA� ...--.. , oHanw x Tp 6T IKwCf ®a PcLcPl aWASHINGTON CITIES INSURANC AUTHORITY, SELF i vz6❑ RD� CIIA[PONX CNAAGF OFFICER'S NAME TRW WDGE OR ID ✓I AGENCY Freeman, Charles LP0758 WA0310400 PAGE 01 OF 3 PART A �14.,59 R v�I son iron to 1 5 IiOY w 7 3 34 o35 m3T mN m49 41 42 Lo N d V Q m N zi Q Packet Pg. 86 4.3.a ASKMnn fSTATE � ICETRAFFFIC CORRECTION ❑ REPORT NO. E 5 2 5 0 2 3 1591072 CASE N 2616-00010565 AU01-nONAL PERS NS INV LVEO PASSENGERSANDJOR WITNESSES OWL NAME "W..Lwat"V4 I ORNER NICHOLAS A ACOR6S A PIIOI� M 0 0- 1 9 8 2 MOUNTLAKE TERRACE WA 98043 206 850-9800 luuoorwv 4- 3 nATImE t Ualuwts PASSENGER❑ WITNESS li UNIT II S AIREWG RESTS. EJECT H SEA CJLASS NAME pw. FIRST, MOME umkl HASKINS ROBERT WALTER A00fE�' PHONE' 9131 MEADOW WAY M D.os. 0 EVERETT WA 98208 42 219-1881[Sul ,UMvorwY O B- 7 1 9 8 0 RASSENGERQ WITNESS IN UNIT II SEAT AIRBAG RESTS EJECT HELMET INJURY NATVAE OF XAMUE$ POS. USE CLASS NAME MAST. FMT. AMOOLE email ADDRESS A PROW I SE% D.OJi. IUMDDYYY PASSENGER ❑ WITNESS ❑ UNITS SEAT NSBAG RESTS. POS. EJECT HELMET USE INJURY CVS9 1sATUnEOFMAFIES I CERTIFY (DECLARE) UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF WASHINGTON THAT THE FOREGOING IS TRUE AND COMM. (RCW 9A.72.085) INVESTIGATING OFFICER'S SIGNATURE UNIT OR 0167. DET DATED PLACE SIGNED Ai r Q ARibVED Or DATE Savell Clarke J BADGEORme LP0758 0-1 WA0310400 ITIME POLICE OLSW Otl) 1 1 6 0 0 ITIME POLICE ARRNED 11 6 0 7 PART B mao-345.l60 R RA61 PAGE Tl OF Packet Pg. 87 4.3.a 1E 211 311 i❑ 611 t❑ IJ 10❑ 11 4 5 12m 13� 11❑ 15F 16❑ 17❑ 10F] 10❑ 20� 21❑ 22❑ 2Sm SUPPLEMENTAL. POLICE TRAFFIC COLLISION REPORT CORRECTION ❑ REPORT NO. I E 1 5 2 5 0 2 3 D1aTa7 CASE # 2016-00010665 COMMERCIAL MOTOR CARRIER INTERSTATE © INTRASTATE ❑ UNIT # I I US= I VE{ICLETYPE Ono 0DY TYPB CARRIEER NAM CARRIER ADDRESS CITY ST LP ElNAME II NO rlM8ER NAIVE SOURCE AYLES ADDITIONAL UNITS UNIT # 03 1 LE ® t—rL,- ❑ ❑ Ors ❑ 11 °® nAr<T (425)829-2642 LAST NAME ACETI FDTST NAME BARBARA w srSREEWAI ©8510 MAIN ST Cm Edmonds ST 'WA zP 980266965 Co. Ew0D0.SpIF31T8 None RESTRICnoNs None °�N� ACETIB'586DF STATE °oa B` 0 3- 0 6- 1 8 412.1 1 WA F u ON am ❑ STATUS AIRBAG 2 REM. 4 EJECT 1 HEI WET INC�S JURY 1 NAnriE gF wuuwEs PLAEN E A Y T 9 1 6 1 6 4 A A "' J I F 2 5 J I A B C 8 G H 5 0 4 1 6 1 8 RR STATE I i I PIATE 1 STATE YER YFAA IA10E IAOCEL BT1LE YEHICAE TOWEO TOWED BY •'hH 5ubRru FORE57ER YES ❑ NO® YES[_] Nog BW lST0w0OMHER NF0. SHADE INONAAOED AREA Hu1Tc 1!d +`aKW44CO ALLSTATE, 020 323 881 I 1 14E. ]0 i0TPOM _ i A rE$® 14❑ DI[A1pIl/ CiSVY.fE UNIT # vEHCIE ❑ CYC1,E- ❑ PEDEBTAiAN ❑ OWN ❑ p [ OMET r1n1>E LAST NAME FIRST NAME INITIAL INITIAL STREET NEW AUCRM ❑ CRY ST ZIP COL ENDMEIIENTS RESTRIL'1TDH3 DRIVER'S STATE -W LICENSE / wwDDrn AUTUREOFIN�AMES iON DUTY ❑ 5TATUS AIRBAG RESTTi. EJECT HELM USE CL0.S9 A i TRAILER 1AAIlER PLATE 1 STATE PLATE 1 STATE FtffiM1Jv0OWNER 0$O. IIER I"A`IEWKf ❑ SR60_'rl 21m AL4,f1U Y,5 ❑ no[) CHATIOx/ TOWED BY oil IBM: EE30 SHADE IN DAMAGED AREA 41 04"i2 I CERTIFY PECLAREf UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF WASHINGTON THAT THE FOREGOING 0 TRUE AND CORRECT. IRCW A-72.B85) INVESTIGATING OFFICER'S SIGNATURE UNIT 0R GIST GET DATED: PLACE SIGNED APF7IOYEDBY CASE a"aia i LP0758 Di I WA0310400 Savell PAGE ElOF El 30 3a1.010 R (?A)Q Packet Pg. 88 4.3.a Not to Scale 22300 block SR 99 Private Driveway Unit #1 Unit #2 Unit #3 SR 99 224 St. SW a� �a E �a 0 0 E LO N a A a rn m s� E L .2 tU c d E t v a r Q Packet Pg. 89 4.3.a Case # 2-d j!r' C 000 0 EDMONDS POLICE DEPARTMENT 2505`tt AVENUE NORTH EDMONDS, WA 98020 AGk INCIDENT STATEMENT FORM Name i �� CJ Date ofBinh (, / 0 % [1 Last First Middle Initial mm dd �yryyy Address ` 3; M e w O ^A Number Street City St 'Lip Res, Phone (L25444E �'� Work Phone Other Email Address The�ollowl 8 is my voluntary statement regarding this police report: c L rrt t� ic�a e 0, N4 r"� ry rk 1 n 7 i.i f ❑ f!Lr C t' n - AP 8urgtartes, Thejis and Vehicle Theft rrporrs: i did not give anyune permission to enter my premises and/or take/remove my property/vehicle. Making false reports ro public afcers: A person commits the crime ol'making a ralse report it htlshe willrully makes any unave. misleading or exaggerated statement in any report to a Poiicc or Fire Dcpartmcm. Making a ralso report is a misdemeanor. I certify (or declare) under penalty of perjury, under the laws of the State of Washington, the above statement is true and correct. SIGNATURE �i - '� ��-� Date � - r 5'16 Signature Witness Date I Puge _ of Location W A 1-7 17 — EPD 112 Rev 1112015 Packet Pg. 90 EDMONDS POLICE DEPARTMENT 250 5n` AVENUE NORTH EDMONDS. WA 98020 4.3.a Case • ��t;:�� 4-Pb* 2,D/v - 0co/Z) ,r4ir y IIN4-)NCTDDENT S'rA'rEMEN"r FOR-M Name _ _" `ZC�a__ Date of Birth Last Firrse Middle IRMA[ Address I /"��.t� sA %Os Number Street City Res. Phone ( 12 �l yr �- Work Phone Email Address I Aj , ( a -5 F CJ -� C` U/1� �/� �.. C a-Y;- The following is my voluntary statement regarding this potice report: i /% 5' mm dd yyyy St 'Lip Other �) r For Burglaries, Thefts and Vehicle Theft reports: ❑ I did nut give anyone permission to enter my premises and/or take/remove my property/vehicle. ,Making false reams eo pubtle officers: A lesson commits the crime of making a false report if helshc willfully makes any untnu, misleading or exaggerated statement in any report to o Police or Fire Department. Muking a false report is a misdemeanor. I certify (or declare) under penalty of perjury, under the laws of the State of Washington, the above statement is true and correct. �i-{�� Q,�GI Date 3 rj� ��C 1�j Location 1�-t SIGNATURE- Signature Witness Date Page t of— EPD 112 Rev 11/201i Packet Pg. 91 4.3.a Case6 EDrMONDS POLICE DEPARTMENT -r- 250 5'" AVENUE NORTH E.DMONDS, WA 98021) INCIDENT STATEMENT FORM Name XA 0 Date flf Birth ast First liiddle Initial mm dd yy Address Z41 /" le � NuAu 5trec Ciry "St V dip Res. Phone Work Phone ( ) Other ( ) Email Address The following is my voluntary statement regarding this police report: %. rr .. t A _.r ' n , . A. % Q C x--, -TA+•.:�. t� J D fl.11 D For Hurglaries, Thefts a0d Vehicle Theft rrpnris' ❑ I did not give anyone perinission to enter my premises and/or take/remove my Property/vehicle. ,Ifaking folse reports to public ofcers. A person cotrimits the crime ormaking a false report ifhe/she willfully makes any untrue, misleading or exaggerated statement in any report to a Police or Fire Department. Making a faisa n part is a misdemeanor. I certify (or declare) under penalty of perjury, under the laws of the State of Washington, the ahove statement is true and correct. SIGNATUREDate _ r Ccation Signature Witness Date f Page / of / EPD 112 Ray 1 I/2015 Packet Pg. 92 4.3.a Case# 4 . 000D6,;L65 EDMONDS POLICE DEPARTMENT 2505... AVENUE NORTH EDMONDS, WA 98020 INCIDENT STATEMENT FORM N E r u �` Name •�� Date of Birth Iasi First {{�� Address 1 5 v + �,I i'c A l Middle 1 �� L� r L�4 Inaiai �0 �. �� u�lr . �tr L mm tk 'W A" dd yyyy `� = t! I`�utn#.ter Street City St Zip Res. Phone (2 � ) 4/ ^ J Work Phone (�2�) �-7 �- y Other (� Email Address The following is my voluntary stal meat r arding this police repot: 'J < l� ri ice; 4 S C �. U ` ' t< 14`x w `- f G f 4 @ v< r la z i k f. C v " `n ij 14 s S la 4 0 G rn r" c' c For Burglaries, Thefts and Vehicle Theft reports: ❑ 1 did not give anyone permission to enter my premises and/or take/remove my properly/vehicle. Making fats,- reports to public officers: A person commits the crime of making a False report iChelshe willfully makes any untrue, misleading or exaggerated statement in any report to a Police or Pim N-partment. %Iaking a false report is a misdemeanor. 1 certify (or declare) under pen of pe 'ury, under the -laws of the Slate of Washington, the above statement is true and correct. SIGNATURE 1 ,� 1 ¢ s V Date _ �� Location , "�CA l Signature Witness Date Puge — of EPD 112 Rev I 1r21015 a� a� �a E It3 �° v LO N a Q as A a a� a� E 0 L O E M U c al E t v R r r Q Packet Pg. 93 03/16/2016 ►,Ea 3411 FAX --- Lynnwood YD /nc 15CP CITY OF EDMONDS 260 STH AVENUS N014TH EomokeS. WA 90020 • (4251 771-020n - P^9 14201 771-0206 wvew.a dmcnd&wn, gov POLICE DEPARTMENT • AN ACCREDITED LAW ENFORCEMENT AGENCY FACSIMILE TItAN `MfTT�►L SHEET DAVE EARL1Nt3 MAYOR 'TO VA ri � T Recipient's Fax Number E FR4A+1 EONtMM POUCE MARI MENo 250 5th Ave. N. o Date Transmitted ?dumber of Fagas c LO If there are any problems during transmission, please call v N (425) 771-0200, Extension CONFIDENTIALITY NOTXCF,: The documents accompanying this facsimile transmission contain information belonging to Lhe City of Edmonds. This infurn atior) racy be confidential andlor legally privileged and is intended only for the usn of the individual or entity named on this transmittal sheet. If you are not the intended recipient, you are hereby notified that disclosure, capying, distribution, or the use of the ronftmts of this transmitted information is strictly prohibited. If you have received this facsimile in error, please notify us immediately by phone at the above listed number. EPP 310 Rev Oft - Incorporated August 11, 1890 Sister City - Haklnan, Japan Packet Pg. 94 .03/16/201d WED Ot12 FAX — Lynnwood FD 4.3.a ®002/ Edmonds Police Department 0 Detail Pint DatslTlme: 03/10/2018 08:12 Login ID; ep2483 OR] Number: Grim Number; 2010-00006208 Case Details: Casa Number. 2019-0=4259 Incident Type: AOA - LIP Location: 2=0 HWY 99 Ooaured From: 03/1E/2010 18:49 EDMONDS,WA 90M Occured Thru: 031152016 %49 Reported Data; 03MIN2018 15:40 Tuesday RV*Mk p Ohloor 10: EP22$9-Las Status: Open Statue Data., 031IW2010 AaslOnsd Ofgoar AssigrManr. Dui*Mffy Assignmanl Typo Aasioned Bx Of oar due DetalTims Afiytddadrdins awtUlll lalmaQR111 tea - m2dus Onerard! 9otvahillty Fa4tpfa Motif Mensve o. GrouOURI Crime rood* SMUG Counts Subjects Typo No. Name Address Phone Base Sax DOSUge Other Ira 134 an-padft mois Islander MILL CREEK,WA 96012 70 Other Imwtved 2 STRUM, KRAIG White Mate ]LIdds" 1:Mnr IcYobrr,d Primary: No Name: SUN, KUO WEI Rau: Aden-PadOc $+x: Mule DOS: IOroBH945 Islander Address: 4106 134TM PL 9E Height: Win VAftht: 170.0 Ibs MILL CREEK WA M12 Bysa: SRO "r, GAY Age: 70 Primary Phone: 1425) 337-4014 Stab: Roridsnt Slapw: Non-Rmidanl Suet MM 2, 21her Inral►eed Primary: No Name: STRUM, KRAIG Race: Who* sea» fdda Arrests Arrest No. Name Addrsaa DstslTlrne Type Ape Property Data Cods Type Make Model Description Tag No. Item No. Vehicles Page: 1 012 Packet Pg. 95 03/16/2016 WBD Ii 12 PAX — Lynnwood PO 4.3.a Q003/006 Edmonds Police Department Detail PrIM Dale/Tlmet 03/16/2016 08:12 Login 10; ep2463 ORI Number: Caae Number, 2016-00000260 Me. Role Vehicle Type Year Make Model Color 1 Other Vehicle Pusenper Car 2003 Suzuki A-T Grand White Vkera yg��sle # 1 Type: Peasenper Car Year: 2003 Make: Suzuki Color: ftaw LIMse Plate: 6t+886N 61tats: WA Daterrlme: 03116120t615--49 Loaetlon: 23300 HWY99 EDMONDS,WA 88028 G Up" Board ❑ Dawson Place ❑ Juvenile Gourl O Juvenile Prosecutor O Mental Health ❑ AP9 13 District Court ❑ Municipal Caul ❑ DOL O CPS r ❑ oumf Q CltyMto W ❑ County Prosecutor O Fedefol Frosecutcr ❑ Dcrrrostle VlolaM» Vml O City Prcoecutcr t7 Datsollwo Pays: 2 912 Edmonds Pollee Department WA031020D License Plate State 3h8SeN WA Modell A-Y Qrsnd Vtlaa Packet Pg. 96 4.3.a 03/15/2016 WBD 6t12 VAX 444 Lynnwood pD U004/006 OfflcerID: ep2269, Narrative Pop- 3 of a Related to Lynnwood PD case #16-10565 On 03-15-16 around 1649 hours, Sgt. Roth advised SNOCOM that he was out with an officer involved collision In the 22400 block of Hwy 99. $0. Roth requested additional units to the scene for a traffic control and one of the Lynnwood PD traffic units to the scene to Investigate the collision. a� �a E Sgt. Barker, Cpl. Greenmun and t responded to the scene. As we arrive on scene, I o noticed the collision occurred In the 22300 block of Hwy 99 (aouthbound lanes). Cpl. ,o Greenmun provided the updated location of the collislon to SNOCOM. E 2 v I noticed there were two vehicles stopped In the middle of the roadway and one of the CN Edmonds PD motorcycles was on the ground in the left turn only lane. As Aid units arrived on scene, they assisted with the traffic control and medically evaluated Traffic Officer K. Strum, who was involved in the collision. Sgt. Roth then asked me to Interview the driver who was involved In the collision with Officer Strum's motorcycle. Sgt. Roth advised me that the driver Is an Asian mate and he did not speak English. I approached a white SUV, WA license plate #558SBN, and spoke with the driver. The driver, who was still Inside the vehicle, told me he spoke fluent in Korean. The driver was the sole occupant of the vehicle. Since I am fluent in both English and Korean, I spoke with the driver In Korean, The driver, who was Identified by his WA drivers license as Mr. Kuo W. Sun, told me he was traveling southbound on the highway when a motorcycle came Into his lane of travel and caused the collision. He told me there was *heavy traffic" on the highway and he had Just changed lane to the left turn only lane. Mr. Sun told me he was heading towards the 224t' ST SW and the highway 99 intersection in order to make a left turn onto the 224"' ST SW. He advised me that he was en route to Ranch 99 Packet Pg. 97 03/16/2016 WED 1112 Fax --- Lyrinvead PD 4.3.a IM005/006 Market. As Mr. Sun drove on the -left turn only lane, he told me he never saw the motorcycle. Mr. Sun Immediately stopped the vehicle after the collision. I asked him If he was Injured from the collision and he stated, "No". However, Mr. Sun told me he was In "a state of shock". I asked him if he wanted to be seen by an aid unit and he stated, "No`. Mr. Sun kept saying to me that "he did not do anything wrong" and "he did not see the motorcycle as it came to his lane and collided with his vehicle". I then completed a written statement on behalf of Mr. Sun. I later provided his written statement to Lynnwood PD Traffic Officer Freeman, who Is the primary Investigator for the collision, See Lynnwood PO case number 16.1 D666 for more detail, When I examined the vehicle, I noticed the front right the of the vehicle was damaged and was flat from collision. I also noticed fresh damaged marks on the front right bumper of the vehicle with blue paint transferred marks. I asked Mr. Sun if the damages on the front bumper were from the collision (cottiding with the motorcycle) and he stated, "No". Mr. Sun told me someone had recently damaged the front right bumper of his vehicle and the blue paint marks found on the bumper were not from the motorcycle. I later told 5gt. Roth that the blue marks on the front bumper of the vehicle were not from the collision. Sgt. Barker, Sgt. Roth and I then assist In transporting the damaged motorcycle to our dry (motor pool) shop. I then cleared the scene without any further incident. End of report. Page: 4 of 5 Packet Pg. 98 4.3.a Lynnwood Collision Case #2016-00010565 I am a fully commissioned police officer for the city of Lynnwood and am authorized to enforce the laws of the state of Washington and the city of Lynnwood. I have been a Lynnwood police officer for nineteen years. I am assigned to the traffic section. I am a trained to the level of advanced collision investigation. On 03/15/2016 at 1600 hours I was dispatched to the 22300 block of SR 99 regarding a blocking three vehicle collision. One of the vehicles involved was a Edmonds Police motor unit. That area is located within the city limits of Edmonds, in Snohomish County, Washington. I responded to the scene. Upon arrival, I could see the police motorcycle on its left side in the center two-way left turn lane. The front of the motorcycle was partially in the southbound inside lane of SR 99 in the 22300 block. SR99 is a seven lane 45 mph roadway with three opposing lanes that run north and south in the city, There is also a center two-way left -turn lane. Unit #1, a white 2003 Suzu XL7 with license 558SBN, had some damage to the right front bumper. I could see blue paint transfer on the bumper as well. The right front tire of the vehicle was flat. Unit #2, a blue 2008 Harley-Davidson motorcycle with license 0744EX had some damage to the front left side. Unit #3, a tan 2016 Subaru Forrester with license AYT9664, had some damage to the lower left side near the driver's door. The driver of unit #1, Kuo Sun, spoke with Officer Lee from Edmonds due to a language barrier. Sun explained that he was traveling southbound on SR 99 approaching 224 St. SW. Sun stated that he was in the left turn only lane; however, the collision actually occurred in the center two-way left turn lane. Sun stated that all of a sudden the motorcycle came over and hit the right front corner of his vehicle. The driver of unit #2, Officer Strum, explained that he was parked on the west side of SR 99 in the 22300 block when he noticed a driver not wearing a seatbelt. Traffic was backed up from the light at 224 St. SW. north of the driveway where he was parked. He entered traffic traveling eastbound. As he entered the center two-way left turn lane, the front left wheel area of his motorcycle was struck by the right front corner of unit #1. Unit #1 was passing stopped cars that were facing southbound in the inside and center lanes. His motorcycle then spun and struck the left driver's door area of unit #3. The driver of unit #3, Barbara Aceti, explained that she was stopped in the southbound inside lane of SR 99 at the 22300 block. She heard the collision with the motorcycle and then felt the motorcycle hit the left side door of her vehicle. A witness, Robert Haskins, explained that he saw Officer Strum pull into traffic to go south on SR 99. As he reached the center two-way left turn lane, the right front corner of unit #1 collided with the left front area of the motorcycle. E 0 L 0 E U LO v N r Packet Pg. 99 4.3.a Another witness, Nicholas Orner, stated that he noticed the motor officer coming across the lanes safely. He then saw the white Suzu XL7 traveling southbound in the two-way left turn lane. Orner stated that the Suzu XL7 was in the lane way to early [Passing stopped vehicles in the southbound lanes] to get to the left turn lane at 224 St. SW. He then saw the Suzu XL7 hit the motorcycle knocking the officer to the ground. After observing the scene and where the motorcycle had come to rest as well as reading the witness statements, it was apparent that unit #1 was traveling illegally southbound in the center two-way left turn lane. The drivers were identified by their Washington driver's license. Officer Strum had a sore right wrist and went to the hospital to get checked out. The collision report diagram is an illustration of the event. o L O 4- C U LO N Packet Pg. 100 4.4 City Council Agenda Item Meeting Date: 05/24/2016 Civic Playfields Right -of -Way Vacation Staff Lead: Sean Conrad Department: Planning Division Preparer: Sean Conrad Background/History On April 12, 2016 the City Council adopted Resolution Number 1354 setting a hearing date to consider vacating the rights -of -way of two streets and one alley within the Civic Playfields. Staff Recommendation Staff finds the requested vacation of two street rights -of -way and the alley right-of-way to be in accordance with the criteria in ECDC 20.70.020 and the Comprehensive Plan, including the PROS plan, and recommends that the City Council ADOPT the attached ordinance to approve the right-of-way vacation (PLN20160018). Narrative The city recently acquired the Civic Playfields from the school district. The street vacation is being considered because the city intends to continue to use the Civic Playfields property as a park in perpetuity, making it unlikely that the two streets and the alley will ever be developed for transportation purposes. The information was reviewed and discussed by the City Council at its May 17, 2016 public meeting. Attachments: Council staff report with attachments street vacation ord Packet Pg. 101 4.4.a ''rc. 1 gym CITY OF EDMONDS 1215`h Avenue North, Edmonds WA 98020 Phone: 425.771.0220 • Fax: 425.771.0221 • Web: www.edmondswa.gov DEVELOPMENT SERVICES DEPARTMENT • PLANNING DIVISION PLANNING DIVISION REPORT & RECOMMENDATION TO THE CITY COUNCIL Project: Consideration of vacating two street rights -of -way and one alley right-of- way located at the Civic Playfields Requested Permits: PLN20160018 Date of Report: May 12, 2016 Staff Contact: Sean Conrad, AICP, Associate Planner Public Hearing: May 17, 2016 Edmonds Public Safety Complex: Council Chambers 250 - 5tn Avenue North, Edmonds, WA 98020 I. SUMMARY OF PROPOSAL AND PROCESS On April 12, 2016 the City Council adopted Resolution Number 1354 setting a hearing date to consider vacating the rights -of -way of two streets and one alley within the Civic Playfields. The city recently acquired the playfields from the school district. The street vacation is being considered because the city intends to continue to use the Civic Playfields property as a park in perpetuity, making it unlikely that the two streets and the alley will ever be developed for transportation purposes. II. GENERAL INFORMATION 1. Owner: City of Edmonds 2. Location: Civic Playfields, 310 6th Avenue North, Edmonds 3. Zoning: Public Use (P) 4. Size: The rights -of -way for the two streets and alley are approximately 1.88 acres. 5. Existing Use: The rights -of -way are currently incorporated into the track, playfields, basketball and tennis courts located at the Civic Playfields park. PLN20160018 Page 1 of 3 Packet Pg. 102 4.4.a III. NOTICE A notice for the council's consideration of vacating the rights -of -way for the two streets and alley was published in the Herald Newspaper on Sunday, April 24, 2016. A notice was also posted at the subject site, as well as the Public Safety Complex, City Hall, and the Library on April 22, 2016. Notices were also mailed to property owners within 300 feet of the site. The City has complied with the noticing provisions of ECDC 20.70.090 (Attachment 5). IV. PUBLIC CONCERNS No public comments have been received as of the writing of this staff report. V. TECHNICAL COMMITTEE This application was reviewed and evaluated by Fire District #1 and the Engineering Division of Public Works. Fire District #1 did not have any comments on the proposal. Engineering Review and Comment: Upon review of this Street Vacation request, the Engineering Division has concluded that they support the street vacation request. The Engineering Division's memo (Attachment 6) noted that the city has various utilities within and through the rights -of -way being vacated as well as through the surrounding playfield. The Engineering Division determined that it is unnecessary for the city to reserve an easement for such utilities when the city is the fee -owner of the abutting property and when the vacation will result in the city continuing to have the right to maintain utilities within the subject property. VI. CRITERIA FOR VACATION Public Interest: In order to approve a request to vacate public right-of-way, the Council needs to find that the proposed vacation is in the public interest. This vacation could be seen as a benefit to the public in that it will allow for the utilization of the land within the right-of-way for park purposes. The city street map does not identify these rights -of -way for future development. The current and future use of the property, including the rights - of -way, as a public park is consistent with the City's Comprehensive Plan and Parks, Recreation and Open Space plan. Access: To consider a right-of-way vacation access cannot be denied to the property adjacent to the right-of-way vacation. The park, Civic Playfields, is 9rovided vehicle and pedestrian access via 6ch Avenue North on the park's west side and 7 Avenue North on the park's east side. There are also two alleys bordering the north and south sides of the park. Vacating the undeveloped rights -of -way will not deny or impact access to the park property. PLN20160018 Page 2 of 3 Packet Pg. 103 4.4.a VII. COMPREHENSIVE PLAN The Comprehensive Plan designation for this site is "Public." The Comprehensive Plan consists of the chapters within the plan itself with additional elements of the plan adopted by reference. One of these elements adopted by reference is the Parks, Recreation and Open Space (PROS) plan, recently updated and adopted by the City Council in February of 2014. The PROS plan provides comprehensive guidance on the development and management of Edmonds' parks, recreation and open space system and the services provided by the Parks, Recreation and Cultural Services Department. Appendix A of the PROS plan (Attachment 4) identifies the Civic Center Playfields and Skate Park under the category of other parks and facilities. The plan anticipates this park to be further developed through a master plan process. Now that the park has been acquired by the City, this master plan process can begin. Vacating the rights -of -way within the Civic Playfelds will permit the continued use of the property as a park. The further development and use of the rights -of -way as a park is in accordance with the following goal in the PROS plan: Chapter 4: Action Plan Goal 2: Parks and Open Space 2. D Acquire Civic Playfield from Edmonds School District, master plan and v redevelop it to serve multiple recreation purposes (potentially including N events, large and small community gatherings, sports, and arts.) VIII. CONCLUSION AND RECOMMENDATION Based on the analysis in and the attachments to this report, staff finds the requested vacation of two street rights -of -way and the alley right-of-way to be in accordance with the criteria in ECDC 20.70.020, comprehensive plan and PROS plan. Therefore, staff recommends that the City Council APPROVE the right-of-way vacation (PLN20160018). IX. ATTACHMENTS 1. Civic Field site map 2. Legal description 3. Zoning map 4. Appendix A (A-20) PROS plan 5. Public notice documentation 6. Engineering Division memo X. PARTIES OF RECORD Planning Division PLN20160018 Page 3 of 3 Packet Pg. 104 4.4.a 1 1 2 1 3 1 4 1 5 1 6 1 7 1 6 1 9 110 111 112 1 13 1 14 1 15 1 16 1 17 1 18 1 19 1 20 ci�p o�oNDS OF $DM 039 I 1 I I 1$ I VOL. 002 , I I 213 01 39 138 137 136 135 134 133 1 32 131 13304 q 27 26 25 24 123 22 21 NW QUARTER OF THE SW QUARTER OF SECTION 24, TOWNSHIP 27 NORTH, RANGE 3 EAST, W.M. CITY OF EDMONDS, COUNTY OF SNOHOMISH, STATE OF WASHINGTON FIND. CONC SUFACE MON WITH PUNCHED 2'BRASS DISC _ GLEN �Illllllllllllilllll'�s 30' a 40 39 L381 37 1 36 35 134133 32 31 1 30 29 281 27 1 26 25 124123 22 21 J0 ' 5.00 FIND. CONC SUFACE MON W lH _PUNCt1ED 2'BRASS DISC 659.05 DALEY ST. rn _ 1288.87 _- `� N88'44'26'W - N88-44'26'W 5 pp 1 0 2 13 T 4 15 6 1 7 T 8�10 11 12 13 T14 1 15 16 1 17 T18l s9 so I FIND. CONC lACE MON Wl- PUNCHED 2'BRASS DISC Tm o L1� alm �� I TI T �'� - - � � 9 .1-34D 39 38 37 36 35 34 331 321 31 1 30 21 91 281271 261 25I 24 23 22 21 30, I I I I I I I I I I I I I I 1 I NOi75'40'E ' W 'y 1 30,00 FHD. CONC SUFACE MON WM 447L,00 PUHCFIf➢ 2"BRASS 019C �. FIND. CONIC MIC WITH F� PUNCHED 2'BRASS DISC �41V FND. CONIC MON IN CASE PUNCHED 5/8" REBAR FND. MIXI cnsE WITH g0 MON. USED 1' RIPS -1.7' BELOW SURFACE _ I NS 02p� N884601 W -O.fi' BELOW SURFACE 659.95 - t 'tea llI�� HOI'16'I6"E 0I 30.00 FIND. CONC SUFACE MON 1WTH PUNCHED 3'BRASS DISC FIND. CONIC MIC WITH 5.00 PUNCHED 2'BRASS DISC � SB34349.47 - -D 6' BELOW SURFACE I- H017$'FB'E , 30.Of1 �x 11112 I3 I451817 1 B I9110 11 12 13 I14 I15116Ifalfejig 120 99TLT_I_LLI I I LTT T ITI T 7$ I T-F T 1--71 T Tn 9? 11111}1�1�11�111111f;1 I I I I 30' 4D 39 381 3T 13B 35 1341 33 32 31 1 30 29 281 27 1 26 25 124 J_ 23 22 21 30'Ir FIND, CONC SUFACE MON NTH - w - 6599.56 B Y"BRASS DISC FNA. PK NA, NBB 4328'W BELL ST 5.00 111, 111, 100 2Q SCALE IN FEET LEGENDS S FOUND MONUMENT IN CASE AS N07ED X FOUND PK NAIL ® FOUND SURFACE MONUMENT AS N070 RIGHT OF WAY CENTER LINE RIGHT OF WAY LINE BOUNDARY LINE R.O.W. VACATED LINE ----------- TAKE LINE LOT LINE PLAT LOT LINE AREAS VACATED EDMONDS ST. R.O.W. AREA = 37.225 SO.FT. OR 0.855 ACRES± VACATED SPRAGUE ST. RO.W. AREA = 35,986 SOFT. OR 0.826 ACRES± VACATED BLOCK 100 ALLEY AREA = 8,996 SOFT. OR 0.206 ACRES± TOTAL VACATION AREA = 82,207 SO.FT OR 1.887 ACRES± BASIS OF BEARIN0 WASHINGTON STATE COORDIA14TE SYSTEM, NORTH ZONE MAD B3(2007) RECORD OF SURVEY AF No. 09165DO396 RECORD OF SURVEY AF No. 199906225007 LEGAL DESM"ON: STREETS AND ALLEY VACA7701V 7HAT 15 FOOT WIDE VACATED ALLEY OF BLOCK 100, PLAT OF CITY OF EDMONDS, VACATED SPRAGUE STREET AND VACATED EDMONDS STREET, ALL LYING EAST OF THE EAST RIGHT OF WAY MARGIN OF SIXTH AVENUE NORTH AND WEST OF THE WEST RIGHT OF WAY MARGIN OF SEVENTH AVENUE NORTH. ALL WITHIN THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SEC77ON 24, TOWNSHIP 27 NORTH, RANGE 3 EAST, WILLAMETTE MERIDIAN, SNOHOMISH COUNTY, WASHINGTON. CONTAINING 82,207 SO.FT OR 1.887 ACRES MORE OR LESS SEC. 24, TWP. 27 N., RGE. 3 E, W.M- " AUDITOR'S CERTIFICATE SURVEYOR'S CERTIFICATE I This map correctly represents a survey made by ♦ DUANE HARTMAN & ASSOCIATES, INC. FILED FOR RECORD AT THE REQUEST OF DUANE HARTMAN & ASSOCIATES, A. R, me or under my direction in conformance with the w _ S, rve 0rs — STREETS AND ALLEY VACATION � e* 74 , a requirements of the SURVEY RECORDING ACT at the y INC., THIS DAY OF AT _MINUTES PAST-M.. C �� request of CITY DF DMD Ds �"� 16928 WOODINALLE-REDMOND ROAD, B-107 (425) 483-5355 C''' re q WOODINIA LE, WASHINGTON 98072 FAX (425) 463-4650 AND RECORDED IN VOLUME OF SHORT PLATS, PAGE(S)__ ; FOR o in MARCH 2016 RECORDS OF SNOHOMISH COUNTY WASHINGTON. Drawn AAC Date 47 16 Job No , 5-25„ CITY OF EDMONDS Checked DAH 15-2511 VAC.dwg Sheet 1 of 1 COUNTY AUDITOR DEPUTY AUDITOR DOUGLAS A HARTMAN, PLS CERTIFICATE No. 36798 Attachment 2 - - LEGAL DESCRIPTION I Packet Pg. 106 4.4.a 2 �— GLEN ST z z w Q Q i > n 0. c Q z _ Co F- PNq wO\ Zoning and Vicinity Map DALEY ST SPRAGUE ST EDMONDS ST BELL ST MAIN ST **I DAYTON ST N File No. PLN20160018 0 120 240 480 Feet Attachm Packet Pg. 107 4.4.a City of Edmonds Parks, Recreation and Open Space Plan Civic Center Playfields & Skate Park Other Parks and Facilities Park Features • 7.92 Acres • 0.3 miles of walking trail ■ Playground • Basketball courts (2) • Tennis courts (2) • Football field (1 youth) • Soccer fields (1 adult, 1 youth) Site considerations • Owned by Edmonds School District • Operated by City of Edmonds • Zoned Public Use • Skate park • Portable restrooms (2) • Petanque courts (4) • Cinder track (.25 miles) • Stadium • This site used for 41h of July Fireworks display, Taste of Edmonds, Wenatchee Youth Circus Planned Improvements ■ Acquisition, master planning and development • Add large play area • Continued maintenance A-20 Appendix A: Existing System Attachm Packet Pg. 108 4.4.a PUBLIC HEARING NOTICE EDMONDS CITY COUNCIL On Tuesday, May 17, 2016 the Edmonds City Council will hold a public hearing regarding the following issue: CONSIDERATION FOR THE VACATION OF TWO STREETS RIGHT-OF- WAY AND ONE ALLEY RIGHT-OF-WAY LOCATED WITHIN THE RECENTLY ACQUIRED CIVIC FIELD PROPERTY The City Council meeting will begin at 7:00 p.m. at the Council Chambers, Public Safety Complex, 250 5t Avenue North, Edmonds, Washington. At the time and place stated above, all interested parties will be heard, however, there will be a time restriction for oral comment. Written comments are welcomed prior to or at the public hearing. Information on this project can be viewed or obtained at the City of Edmonds Development Services Department, 121 5t" Ave North, Edmonds, WA 98020 between the hours of 8:00 A.M. and 4:30 P.M. Monday — Friday (8:30 A.M. to 12:00 P.M. only on Wednesdays) or online through the City's website at www.edmondswa.gov through the Permit Assistance link. Search for permit PLN20160018. If the item is continued to another date because it is not completed, or further information is needed, the date of the continuation will be announced only at the meeting. Additional information may be obtained at the Development Services Department, 121 5th Avenue N., Edmonds. Telephone: (425) 771-0220. Scott M. Passey, MMC Edmonds City Clerk Published: April 24, 2016 Posted/Mailed: April 22, 2016 WARNING! THE REMOVAL, MUTILATION, DESTRUCTION, OR CONCEALMENT OF THIS NOTICE BEFORE THE DATE OF THE MEETING IS A MISDEMEANOR PUNISHABLE BY FINE AND IMPRISONMENT. THIS NOTICE MAY BE REMOVED AFTER MAY 17, 2016 Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at (425) 775-2525 with 24 hours advance notice for special accommodations. Attach m Packet Pg. 109 MHAV-O9-008-6 l• '�awsua�~- i ,,d�i•dod pro as a to anaa p 5 091s AH3AV }iaey W03-AJane•MMM 'lap oi�e ajngpey el g zagdau A 4.4.a THOMPSON STUART L DICKSON JONATHAN IAN & MARGARET PARKER EVELYN F 410 DALEY ST 412 DALEY ST 424 DALEY ST EDMONDSWA EDMONDSWA EDMONDSWA CHU EDWARD R & ADRIENNE A CHU EDWARD R & . DRIENNE ANNE SMITH JOEL �- PO BOX 2812 PO BOX 28 UNKNC] -N SEATTLEWA SEATT A UIyKNOWNWA 0 DYE KIMBERLY CAREY LYNDA A FARNSWORTH TOMMY E & VALERIE u 416 DALEY ST UNIT D 416 DALEY ST UNIT B 416 DALEY ST UNIT C > EDMONDSWA EDMONDSWA EDMONDSWA 3 4L 0 HOPPER HAROLD A BREWMANN LLC MCEACHRON DIANE am L 1021 OLYMPIC AVE 18109 69TH PL W 560 BELL STREET m EDMONDSWA98020 EDMONDSWA EDMONDSWA98020 4- CITY OFEDMONDS BRADSHAW FAMILY TRUST BRADSHAW FAMILY TRUST •> t� 700 MAIN ST 911 CARY RD 911 CARY D-" EDMONDSWA98020 EDMONDSWA EDf1�JON DSWA N c BERG ROBERT D WALL THOMAS W & VALERIE J TRUST ALSTON DARCI E 315 CASPERS ST 607 DALEY ST 18223 SNOHOMISH AVE u r EDMONDS,WA98020 EDMONDSWA SNOHOMISHWA98296 •3 MURPHY MARILYN J ANDERSON SHANNON M THOMAS MARK R & JACQUELINE M c Q. F20 DALEY ST # 1 620 DALEY ST UNIT 2 224 3RD AVE S a) EDMONDSWA98020 EDMONDSWA98020 EDMONDSWA98020 y c WINNIE JOHN M & KIMBERLY L THIELE DAVID FREDERICK PALOULIAN MARA L c U 620 DALEY ST #4 3801 KROMER AVE 624 DALEY ST # 2 r c EDMONDSWA98020 EVERETTWA98201 EDMONDSWA98020 E t THIELE DAVID F THIELE DAVID FREDE-RICK EHRLICH BARRY K & EMILY Q f PO BOX 783 3801 KROMER-AVE 3801 KROWR AVE EVERE`I .4VA98201 EVER,ET-I WA98201 SEATTLEWA98111 f THIELE DAVID FREDERICK CURTIS JEFFREY J & JANICE WILSON MICHAIL & JEANNINE 3801 KROM AVE 657 BELL ST 12721 50TH AVE SE FVERE A98201 EDMONDSWA98020 EVERETTWA 0�� i W,aBp3.in•d Idpsodxa jaded aaj Attach Packet Pg. 110 m096ss 0 ; ol aw 6ua a uag ' AH3AV-09-008-L wortiane-mmm i ELLINGSON SHARON 611 DALEY ST #1.., EDMONDSWA98020 LOUGHRIN WILLIAM D II & LOUGHRIN KELLY L 435 SPRAGUE ST EDMONDSWA CITY OF ED NDS 700 M ST E D O N DSWA98020 CITY OF EDMONDS 700 MAI N T EDM DSWA98020 FRANCIS STEVEN P & BETH 636 DALEY ST EDMONDSWA WOODELL MICHAEL & PATRICIA 636 DALEY ST UNIT 5 EDMONDSWA98020 BENEDIKTSON DALE & CAROLINE B 536 DALEY STUN IT 8 FDMONDSWA98020 OLYMPIC VISTA APARTMENTS LLC 244 W LAKE SA AMISH PKWY SE BELLEVUEW 98005 EDMONDS PUBL FACILITIES DISTRICT 1215TH AVE EDMON _ A99020 PRUATTJOHN &JANET 1717 DALEY ST EDMONDSWA98020 wi09 L55 OAMAd a _ ,„,dn-dod pjogaj al jalgAgj awsua�~� i ®09L5 OAMAV IRL' i op ul;e ajngnq el a zalldaa p S a, 4.4.a i SCHUETZ CHRISTINE BRADSHAMILY TRUST 8124 TALBOT RD 911 CAfjAD EDMONDSWA ED CINDSWA FRANKLIN LAWRENCE 730 DAYTON ST EDMONDSWA HUANG LI YEH PO BOX 4202 BELLEVUEWA98009 EDMONDS CITY OF 250 5TH NUE N ED DSWA98020 ATIK MAYNARD W & DARLEEN M 636 DALEY ST EDMONDSWA98020 WOOD WILLIAM M & CAROLYN D 636 DALEY ST #6 EDMONDSWA98020 OLYMPIC VISTA APARTMENTS LLC 244 W LAKE SAMMAMISH PKWY SE BELLEVUEWA98005 OLYMPIC VISTA APARTMENTS LLC 244 W LA�KEE S dMAMISH PKWY SE BELLEVUL�IA98005 CHURCH OF THE OPEN BIBLE- EDMONDS 657 DALEY ST EDMONDSWA98020 RAINLAND INVESTMENTS LLC 116 FAIRVIEW AVE N SEATTLEWA98109 Wl86P3.dn-d0d asvdxa jaded p881 of cull 6uole puaa OLSEN ERLING JULIUS BYPASS TRUS' 14100 SE 36TH ST STE 201 BELLEVUEWA98006 c 0 OLSEN ERLING JULIUS BYPASS TRUS' m U 14100 SE 36T STE 201 > BELLEV29WA98006 3 0 IHRIG CHARLES N & CAROLYN J Lm •L 636 DALEY ST -a m EDMONDSWA 4-, a GRANT REGINALD T JR & PHYLLIS H '> U 636 DALEY ST UNIT 4 EDMONDSWA98020 T 04 rn c MALAN LINDA & JOE E 636 DALEY ST UNIT 7 U r EDMONDSWA98020 3 OLYMPIC VISTA APARTMENTS LLC c Q- 244 W LAK MMAMISH PKWY SE BELLE EWA98005 y c OLYMPIC VISTA APARTMENTS LLC c U 244 W LAK AMMAMISH PKWY SE BELLEV EWA9$005 E t MITCHELL REVOCABLE LIVING TRUE Q 716 DALEY ST EDMONDSWA CHURCH OF THE OPEN BIBLE- EDMONDS 657 DAL T EDM DSWA98020 Attach r@Packet Pg. 111 1 i ' A113AV-09-008-L wowAjewmmm MASSOUD MEDHAT & YOUSSEF TOMADER 616 BELL ST EDMONDSWA NOONAN PATRICK F & SAMANTHA W 2413 63RD AVE SE MERCER ISLANDWA98040 d P q I I� ap sues ap ul;e ainy)ey el @ zalldaa LOPEZ SERGIO UVENCE 1727 NW 97TH ST SEATTLEWA98177 BORDER ANNETTE L 600 BELL ST UNIT 101 EDMONDSWA FIREMAN JERALD A/MORTON LYNDA C SWAN DAVID P & ANN C 600 BELL ST UNIT 201 600 BELL ST UNIT 202 EDMONDSWA98020 EDMONDSWA ERWERT WILLIAM & ROBERTA A 600 BELL ST UNIT 302 EDMONDSWA HARDY JOHN D & ANITA 730 DALEY ST EDMONDSWA98020 JOHNSON MICHAEL VINCENT & GAIL JOYCE 641 BELL ST UNIT 201 EDMONDSWA BERRY BRIAN & KENDALL 610 DALEY ST UNIT B EDMONDSWA98020 GREEN CAROL A 610 DALEY ST UNIT E EDMONDSWA FRITTS BARBARA NELSON 48911 NOLINE PL PALM DESERTCA92260 JANETTE R RONQUILLO LLC 761 DALEY ST EDMONDSWA STONE JEFFREY & ANDREA 202 7TH AVE N EDMONDSWA NEWELL-DAGGETT YVONNE J 641 BELL ST EDMONDSWA98020 MCMAHON PATRICK D JR & LUCINDA M 641 BELL ST UNIT 202 EDMONDSWA DUNSDON LORNA M 610 DALEY ST UNIT C EDMONDSWA98020 ABEL STEVEN L 610 DALEY ST UNIT F EDMONDSWA MURPHY JAMES P 121 3RD AVE N EDMONDSWA98020 MCGINNESS LORELEE A 14011 SE 42ND PL BELLEVUEWA98006 ®09Ls ®Aa3nV }W'� � al 4.4.a LOPEZ SERGIO UVENCE 1727 NW H ST SEA WA98177 ANTTILA JENNIFER A 709 7TH AVE S EDMONDSWA98020 c 0 GUITTON JUDITH SEPARATE PROPEF m TRUST u 600 BELL ST UNIT 301 3 EDMONDSWA98020 0 ORSI CARLJ & CHARLENE K Lm •L 200 7TH AVE N -a m EDMONDSWA 4-, a SCHMIDT BETTY M .2 t� 641 BELL ST UNIT 102 EDMONDSWA Lo T_ TEITZEL DAVID & KATHRYN E 610 DALEY ST UNIT A u r EDMONDSWA98020 3 NEARY KATHY L 0 610 DALEY ST UNIT D Q- a) EDMONDSWA y c CHERRINGTON JULIE 0 U 610 DALEY ST UNIT G r c m EDMONDSWA E t 0 DAVIDSON KATHRYN A Q 416 6TH AVE N EDMONDSWA98020 MCGINNESS CHRIS J & LESLIE J 726 SPRAGUE ST EDMONDSWA98020 i wi09L55 wLa5P3 do -dad asodxa waded pea: ; Attach ra Packet Pg. 112 OAMBAV ; o; aull 6uale puag A213AV-09-008-1, i NEILSEN DANIEL L & SUZANNE L 14309 BEVERLY PARK RD EDMONDSWA98026 O'BRIEN DANIELJ & ELISABETH C 302 7TH AV E EDMOND A GOW PATRICIA 714 EDMONDS ST EDMONDSWA98020 GANTER MARK/PULDA-GANTER JODELLE 845 WALNUT ST EDMONDSWA HUA ZHOU ZE 720 BELL ST EDMONDSWA98020 R.EISCHLING KATY L 512 BELL ST EDIVIONDSWA MEST H KEVIN 721 SPRAGUE ST EDMONDSWA NELSON GARY A 9710 WHARF EDMONDS,WA98020 TURLEY TONI S 645 BELL STREET UNIT 101 EDMONDSWA98020 WELSH JAMES M 645 BELL ST #202 EDMONDSWA98020 ,„,dn-dod pjogaa al aalanaa ap sues i ep ul;e aintIM4 el a zolldaa NEILSEN DANIEL L & SUZANNE L 14309 BEV Y PARK RD EDMON SWA98026 O'BRIEN DANIEL J & ELISABETH C 3021TH AV EDMO SWA PILMAN KATELYN & RODNEY PO BOX 4124 NEWPORT BEACHCA92661 STRASSER BRUCE & KAREN 704 BELL ST EDMONDSWA CROOKER KAREN M 621 BELL ST UNIT A EDMONDSWA98020 TUPPER FINIS & PAMELA 711 DALEY ST EDMONDSWA CORPUS CHRISTI CHAPEL-EDMONDS 11485 N FARLEY RD PLATTE CITYMO LYLE JUDITH A 645 BELL ST #102 EDMONDSWA98020 DUBNO AVA C 608 BELL ST EDMONDSWA 009L5 ®AH3AV ZIA 4.4.a el O'BRIEN DANIEL J & ELISABETH C 302 7TH AVE N EDMONDSWA STOJKOVIC KATHERINE 302 7TH AVE N EDMONDSWA CROUSE CHARLES M PO BOX 400 EDMONDSWA98020 DEWID JOHN D & COURTNEY R 712 BELL ST EDMONDSWA CROOKER KAREN M 621 BEL,_/ST UNIT A EDMONDSWA98020 ZICKUHR TRACY 721 SPRAGUE ST EDMONDSWA SPENCE DUNCAN L & STEPHANIE E 701 DALEY ST EDMONDSWA SCHMIDT K KARL 653 BELL ST # B EDMONDSWA98020 BAUER RICHARD & NANCY 645 BELL ST UNIT 201 EDMONDSWA98020 CORWIN ALAN D & JOLENE A 612 BELL ST EDMONDSWA IF 0 U R 3 4 0 am .y m a .2: T Lo N c a� E z U r c� �3 0 Q- am 0 U c 0 U c m E t 0 .r a i wi09L55 wLa6p3 do-dod 850EN9 waded peaj ; Attach rxa Packet Pg. 113 ! �AMEM9 1 01 Bull Fiuole puss AMAV-09-008-L wor�ane•nnniuu► i HUTCHINSON TED 8609 182ND PL SW EDMONDSWA98026 GREIFENDORFF THOMAS & BEVERLY 611 BELL ST #3 EDMONDSWA98020 MCDOWELL WILLIAM L III & ELAINE L TRUST 2168 COVE DR OAK HARBORWA98277 MCDOWELL MARY M 2168 CO DR OAK H RBORWA98277 HOPKINS BURT C & OLGA V 653 BELL ST #C & #D EDMONDSWA98020 GAMLAM JOHN 127 SKYLINE DR EDMONDSWA98020 IRWIN JAMES R 2507 NW 202ND ST SHORELINEWA98177 POTTER PEGGY R 632 BELL ST #201 EDMONDSWA98020 MUNDAY LYLE M & ELIZABETH 414 7TH AVE N EDMONDSWA98020 VAN HOOSE FREDERICKS & DU AANZHONG 316 7TH AVE N ,,,dn doh pjoga c a� aa�7naj ap suas� �a� �i�e aanyaez0 e� sailrIag i FLEMING ARTHUR J & DAWSON LEANN M 611 BELL ST UNIT #1 EDMONDSWA98020 CLARK KAYLA/CLARK RANDY & JUDY 16531 13TH AVE W #A107 LYNNWOODWA98037 MCDOWELl-MARY M 2168COVEDR OAK'IiARBORWA98277 MCDOWELL ARY M 2168 C E ❑R OAK HARBORWA98277 PHOENIX UNITED INVESTMENTS LLC 15405 SE 9TH ST BELLEVU EWA98007 TANG PETER N & JIA 7706 32ND AVE NE SEATTLEWA PHILLIPS PAMELA M/CALL CYNTHIA L 632 BELL ST EDMONDSWA98020 CURRY RICHARD A & LAVAY SHERI L 632 BELL ST UNIT 202 EDMONDSWA TERRY JEFFREY ALLEN & QUYEN DO 715 SPRAGUE ST EDMONDSWA LAWSON RICHARD H 710 SPRAGUE ST EDMONDSWA98020 ®09L5 ®AH3AV 3ljeq al 4.4.a DELL-STEWART DENISE M 611 BELL ST #2 EDMONDSWA98020 MCDOWELL MARY M 2168 COVE DR OAK HARBORWA98277 IF 0 B & B BA RD 5317 LLC 2168 OVE DR > OAK HARBORWA98277 3 0 WALSH HEATHER T t am L 653 BELL ST #A -a m EDMONDSWA98020 4, a BAINBRIDGE ROBT F & WINNIFRED '> U REVOC LIVING TRUST EDMONDSWA98020 T Lo 04 VON GOEDERT CHARLES E 440 12TH PL N u r EDMONDSWA98020 3 ROBEN KATHERINE D 0 632 BELL ST UNIT 102 Q- EDMONDSWA y c BIERMANSKI LOTHAR/KAREN 0 U 632 BELL ST #301 r c m EDMONDSWA98020 E t 0 MARQUARDT-CHIA MICHELLE M/CF Q DEE KIRK 711 SPRAGUE ST EDMONDSWA WHITNEY DONALD E & BETH M 729 EDMONDS ST EDMONDSWA EDMONDSWA W.,a5P3 do-dod asodxa jaded paaA Attach I' ,* Packet Pg. 114 i wj.09L5s (DAH3A►V9 ; 04oull6uolepuag , . i A Bend along line to pAVERY� S516OTM g L L •6d 10313ed 600 Feed Paper expose Pop-up Edger"" OZ086` /"SaNONO3 TOT 11NF11S A31VG 9S9 l VGN11'8 0 NOF SNDIH OZ086VMSa N O W 43 OZ086VAASIJNOW43 1S A ❑ LS9 ZOT# 1S A31'dd 9S9 SONOiNfl3 N3H013a911dM3S -31919 N3dO 3H13O HOdnHa e !e ® ® A Repliez a la hachure afin de; Attach, barit AVERY 5160 I -`Sens de-, rdveler le rebord Pop ; 4.4.a AFFIDAVIT OF POSTING STATE OF WASHINGTON ) ss. COUNTY OF SNOHOMISH) being first duly sworn, on oath deposes and says that on the 22"a day of April, 2016, I posted the following notice: CONSIDERATION FOR THE VACATION OF TWO STREETS RIGHT-OF- WAY AND ONE ALLEY RIGHT-OF-WAY LOCATED WITHIN THE RECENTLY ACQUIRED CIVIC FIELD PROPERTY, more particularly described in said Public Hearing Notice attached herewith, in four public places in the City of Edmonds. Posting was done in four conspicuous places in the area for which the meeting is being held, as indicated by the map attached. ign tire SUBSCRIBED AND SWORN to before me this R,17�ay of April, 2016. (75 NotarOPublic Signature Attachm Packet Pg. 116 Page 1 of 1 7%�,,rAJIM- http://maps. edmondswa.gov/GeocortexlEssentialsIREST/TeinpFileslExport.png?guid=071... 4/20/2016 Attachm Packet Pg. 117 4.4.a Date: To: From: Subject MEMORANDUM May 11, 2016 Sean Conrad, Associate Planner Jennifer Lambert, Engineering Technician PLN20160018, City of Edmonds - Civic Center Playfield Street Street Vacation — 310 6t' Ave N Engineering has reviewed the street vacation application for the City of Edmonds Civic Center Playfields. The information provided is consistent with Title 18 Edmonds Community Development Code & Engineering standards. The City has various utilities within and through the rights -of -way being vacated as well as through the surrounding playfield. It is unnecessary for the city to reserve an easement for such utilities when the city is the fee -owner of the abutting property and when the vacation will result in the city continuing to have the right to maintain utilities within the subject property. Thank you. City of Edmonds Attachm Packet Pg. 118 4.4.b ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, APPROVING THE VACATION OF TWO STREETS AND ONE ALLEY LOCATED WITHIN THE RECENTLY ACQUIRED CIVIC FIELD PROPERTY; REPEALING ECC 10.35.010.F RELATING TO A STREET VACATION PROCESS THAT IS NO LONGER USED. WHEREAS, RCW 35.79.010 and ECDC 20.70.050 authorizes the city council to initiate a street vacation process by passage of a resolution; and WHEREAS, RCW 35.79.010 and ECDC 20.70.070 requires the city council to fix a time by resolution for public hearing on any proposed street vacation; and WHEREAS, RCW 35.79.010 and ECDC 20.70.070 requires that such hearing occur no less than twenty days and no more than sixty days after the passage of the resolution fixing the hearing date; and WHEREAS, in addition to state law, chapter 20.70 ECDC also sets forth street vacation procedures, some but not all of which are applicable to a street vacation initiated by the city council; and WHEREAS, the city council initiated a street vacation process for two streets and one alley within the civic field property that are legally described as follows: Edmonds Street between Blocks 99 and 100, Sprague Street between Blocks 100 and 101, and the unnamed alley within Block 100, City of Edmonds, according to the plat thereof recorded in volume 2 of Plats, pages 39 and 39A, records of Snohomish County, Washington; and WHEREAS, the city council repealed an earlier resolution that only mentioned the two streets within civic field, not the alley; and WHEREAS, the city council deemed it preferable to have only one hearing on all the rights -of -way (streets and alley) to be vacated within civic field; and WHEREAS, on April 12, 2016, the city council adopted Resolution 1354, which set a hearing date of May 17, 2016; and Packet Pg. 119 4.4.b WHEREAS, the city clerk provided notice of the May 17, 2016 public hearing as required pursuant to RCW 35.79.020 and ECDC 20.70.090 to the extent that such notice requirements were applicable; and WHEREAS, the rights -of -way proposed to be vacated have never been improved for transportation purposes; and WHEREAS, the city recently purchased from the Edmonds School District all property that abuts the rights -of -way proposed to be vacated making the city the only abutting property owner; and WHEREAS, this street/alley vacation is being proposed because the city intends to preserve most of the civic field property as a park in perpetuity, making it unlikely that these two streets and the alley will ever be developed for transportation purposes; and WHEREAS, the city council held a public hearing on the proposed vacation of the two streets and the alley on May 17, 2016; and WHEREAS, of the two people who spoke during the public hearing, neither spoke against the merits of the street vacation, neither speaker was an abutting owner, and neither speaker indicated that his access would be impaired or affected by the street vacation; and WHEREAS, one of the speakers asserted a procedural objection based on his claim that ECC 10.35.010.F required the city's hearing examiner to hold a hearing on the street vacation; and WHEREAS, ECC 10.35.010.F reads as follows: "The hearing examiner will review the comprehensive plan and report on the same prior to any street vacation or dedication as provided in ECDC 15.05.020;" and WHEREAS, the code section referenced in ECC 10.35.0101 references ECDC 15.05.020, a code section that no longer exists; and WHEREAS, ECC 10.35.010.F has not been amended since 1983 at the latest; and WHEREAS, the city adopted the street vacation procedures in chapter 20.70 ECDC in 1993; and Packet Pg. 120 4.4.b WHEREAS, the procedures codified in chapter 20.70 ECDC do not reference the hearing examiner at all; and WHEREAS, ECDC 20.70.070 states, "the city council shall by resolution fix a time when the city council will hold a public hearing on the proposed vacation;" and WHEREAS, ECDC 20.70.110 states, "the city council shall hold a public hearing on each requested vacation;" and WHEREAS, since ECC 10.35.010 has not been amended 1983 and references a code section that no longer exists, it appears that the city failed to update that section when it adopted chapter 20.70 ECDC; and WHEREAS, the city council considers the reference to street vacations in ECC 10.35.010 to be an unnecessary relic that should be removed from the code; and WHEREAS, the city has executed deed restrictions in favor of two granting agencies which would be inconsistent with the improvement of these rights -of -way for transportation purposes; and WHEREAS, various city -owned utilities are present underground but within the rights - of -way being vacated; and WHEREAS, pursuant to RCW 35.79.040, if any street or alley in any city is vacated by the city council, the property within the limits so vacated shall belong to the abutting property owners, one-half to each; and WHEREAS, it is unnecessary for the city to reserve an easement for such utilities when the city is the fee -owner of the abutting property and when the vacation will result in the city continuing to have the right to maintain utilities within the property; and WHEREAS, the city's public works department has plans to place additional underground utilities within the Civic Field property; and WHEREAS, there may be better options to route the utilities now that the city owns Civic Field and the utilities no longer need to be confined within what was once the public right-of- way; and Packet Pg. 121 4.4.b WHEREAS, the city is embarking upon a master planning process for the Civic Field property; and WHEREAS, the vacation of these streets and alley is in the public interest; and WHEREAS, no property will be denied direct access as a result of the vacation; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Findings. The "Whereas" clauses set forth above are hereby adopted as the findings to support approval of the proposed street vacation. Section 2. Vacation. Having adopted the findings in Section 1, the following streets and alley are hereby vacated: Edmonds Street between Blocks 99 and 100, Sprague Street between Blocks 100 and 101, and the unnamed alley within Block 100, City of Edmonds, according to the plat thereof recorded in volume 2 of Plats, pages 39 and 39A, records of Snohomish County, Washington. Section 3. Cooperative Planning. The city's public works department shall participate in the Civil Field master planning process and provide sufficient information about future utility construction projects to inform the master planning process. The city's master planning process shall take this future utility construction into account during the planning process and the final master plan shall expressly note the location of all current and future utilities. Section 4. Repeal of ECC 10.35.010.F. Subsection 10.35.0101, which is set forth in the whereas clauses above, is hereby repealed. Section 5. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. Section 6. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. Packet Pg. 122 4.4.b APPROVED: MAYOR DAVE EARLING ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. T Lo N Packet Pg. 123 4.4.b SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2016, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, APPROVING THE VACATION OF TWO STREETS AND ONE ALLEY LOCATED WITHIN THE RECENTLY ACQUIRED CIVIC FIELD PROPERTY; REPEALING ECC 10.35.010.17 RELATING TO A STREET VACATION PROCESS THAT IS NO LONGER USED. The full text of this Ordinance will be mailed upon request. DATED this day of , 2016. 4840-7251-8158,v. 1 0 CITY CLERK, SCOTT PASSEY Packet Pg. 124 6.1 City Council Agenda Item Meeting Date: 05/24/2016 Sunset Avenue Walkway Project Concept Proposals (60 minutes) Staff Lead: Phil Williams Department: Engineering Preparer: Megan Luttrell Background/History December 20, 2011. An amendment to the Capital Facilities Plan, which includes the Sunset Ave. Walkway is passed. April 17, 2012. A Resolution of the Council in support of pursuing an RCO grant for the design of City Park and the Sunset Overlook projects is passed. June 4, 2013. A Resolution of the City Council in strong support of a 2013 Transportation Investment Package, including the Sunset Avenue Walkway is passed. December 3, 2013. Public Comment and discussion of the Sunset Avenue Walkway Project. March 4, 2014. Discussion and potential action regarding modifying or terminating the Sunset Walkway Project. March 25, 2014. Public comment and continued discussion of the Sunset Avenue Project. April 1, 2014. A continuation of discussion concerning the project. June 24, 2014. The City's Transportation Improvement Plan, including the Sunset Avenue Walkway Project passes. July 16, 2014. A motion to amend the Transportation Improvement Plan to remove the Sunset Avenue Walkway Project was defeated. August 19, 2014. A proposal to restripe Sunset Avenue to emulate what the project may look like as a proof -of -concept was approved. May 5, 2015. An update to the status of the proof -of -concept was presented. August 25, 2015. A presentation of traffic and pedestrian data was presented. December 8, 2015. A motion to strip the term 'multiuse' and replace it with the term 'walkway' in describing the project was approved. February 9, 2016. A presentation of the public survey results was presented to the Council. Packet Pg. 125 6.1 Staff Recommendation For information only. Narrative The purpose of this presentation is to provide several concepts for continuance of the project: a rough concept of the use of the overlook, a traffic calming device at the intersection of Sunset Ave and Bell St, methods to alleviate congestion at the area of angled parking, possible inclusion of additional parallel parking areas, and a concept for discouraging wrong -way traffic on the road. The pilot restripe of Sunset Avenue to include the walkway was completed and fully opened for public use on September 18, 2014. Several field adjustments were made to the walkway application as it was installed, and subsequent, targeted adjustments to particular areas have also been made as needed when issues have been identified. A public survey was conducted from October through December 2015 to gauge how the striping was received, elicit suggestions for improvements, and to request comments. A total of 764 responses were received (677 were identified as unique users), and 1,546 individual comments were recorded concerning the project. Packet Pg. 126 ------------ p,0 lot - - - — — — — — — — — - — - - — — — — — 4pl� is, �, LOIRLN Of 102- 0- w -W - - - - - - - - - - - - - - - — — — — - — — — - — — — - — — W. ---------- 7 222 210 216 20-6- 20: rw•h'. � i tti.Ly.� r I WWI, �'"��uild.-�,verlook �- - 1- • -- --.__,a,. Remove Blackberries, plant '- Dense I o w growth alfln hillside top �- Len --then Lane_ transit ion 228 232 - i 02 206 210 216 222 .:. - . Intersection Sunset/ Edmonds- Current Configuration i 7 f , . ' 1 r , 1 '�1 •r 1 1 03 �t 1 7 1 or 1 7f. . 0■ imp f- L INN I i t Intersection Sunset/ Edmonds— Concept Con i uration . 1* * - R L,L F ILL 7 1 kL ` !. J■ � 1 y rl �''.r7.� � 1 1 i7' � ■ 1 NIL z ,_ y 1 i ■ r Z r W IV 'r 1 rr + r Add crosswalk = Install Aintersection Table T .I if mu# 1 7 232 -� i• �. 103 ANN J F I 1 ! L r P Packet.. err. i . ' ■ - it Angled Parking— Current Coqfi'uration+ 332 f f. Ae- or - A�01 326 i � Ir +rt a.,4L -- 1-4 Yam. r r 103 t r r J ti x z• t r - ■ . f-f _ 4L'� '. g Angled Parking— Concept Con i uration Add picnic tables to grassy areas .l332.- l Orr 326 . Oe low IT j b' 14 JhP 310 . ,1,4 4*103 - 4-AV 1+ Parallel Parking — Current Configuration 11 stalls *.. �.Al .e - Parallel Parking — Concept Configuration 19 Stalls 2 342 Ad. 345==. •354 3�50` ilk, 77 — — —_ — - � sir• --- � 61 Z .. , � a L a...� LL 4 _ _ cc M M_ ] LO CO Packet Pg. 134 CF ©C 6 0 io G01CO=f00�� 4,0 IW i %how 216 Pill T ® Caspers Street — Possible Solutipn or Wron -Wa Driving� g Y NP .+ - r _.. * !' • •y -ems ' R .._ r GL cyal 3 - r M IL . � .. '�. •iyT tOD t. LO _ O C r•� _ N a ' i CD AL ;r a` c 1 _ - E a I, Packet Pg. 136 6.2 City Council Agenda Item Meeting Date: 05/24/2016 Briefing on the 2017-2022 Six -Year Transportation Improvement Program (15 minutes) Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History None. Staff Recommendation Forward the Six -Year Transportation Improvement Program to the June 7, 2016 City Council meeting for a public hearing. Narrative The Six Year Transportation Improvement Program (TIP) is a transportation planning document that identifies funded, partially funded, and unfunded projects that are planned or needed over the next six calendar years. The TIP also identifies the expenditures and secured or reasonably expected revenues for each of the projects included in the TIP. The City practice in preparing the TIP each year has been to keep it financially constrained the first 3 years (2017-2019), but not the last 3 years (2020-2022). RCW 35.77.010 and 36.81.121 require that each city update and adopt their TIP prior to adoption of the budget. A copy of the adopted TIP will be submitted to the Puget Sound Regional Council, Washington State Department of Transportation, and adjacent jurisdictions after it has been approved by City Council. Some of the projects in the TIP are shown as funded through secured or unsecured Federal / State grants, as well as from the local funds. Due to a shortfall in transportation funding, a number of unsecured State and Federal transportation grants have been programmed to fund projects beginning in 2020. Most transportation grants are competitive, and the success of how many grants are secured in the future will depend on other transportation needs and funding requests in the region. Projects not identified in this document may not be eligible for Federal / State funding. All projects in the 2017-2022 TIP are identified in the 2015 Transportation Plan. This overview serves as an introduction to the 2017-2022 TIP and a Public Hearing is scheduled for the June 7th City Council meeting. Attachments: Draft Six -Year TIP (2017-2022) Resolution Packet Pg. 137 6.2.a City of Edmonds Six Year Transportation Improvement Program (2017-2022) Grant Opportunity Project (2017-2022) F Prolect Name Purpose Phases) Total Cost Source(s) 2017 2018 2019 2020 2021 2022 New ro-ecte not included in 2016-2021 TIP Secured rant since 2016-2021 TIP Recently submitted grant Preservation/Maintenance Projects: Annual Street Preservation Grind pavement, overlay, chip seal, Possible Grant Engineering $1,900,000 (Federal, unsecured) $900,000 $1,000,000 Program 8' & $0 (State) and slurry seal Local Funds Construction $10,976,000 (Local, General Fund) $1,190,000 $1,420,000 $2,000,000 $2,060,000 $2,120,000 $2,186,000 84th Ave. W Overlay from Possible Grant Engineering $750,000 (Federal, unsecured) $750,000 220th St. SW to 212th St. SW Grind pavement and overlay & & $0 (State) Local Funds Construction $190,000 (Local, General Fund) $190,000 Citywide Signal Upgrade traffic signal cabinets and Possible Grant Engineering $650,000 (Federal, unsecured) $325,000 $325,000 Improvements & & $0 (State) improve technology Local Funds Construction $0 (Local) Puget Dr. (a OVD Signal Upgrades Possible grant Engineering $287,500 (Federal, unsecured) $37,500 $250,000 Upgrade traffic signal & & $0 (State) Local Funds Construction $212,500 Local $37,500 $175,000 238th (a) 100th Ave. Signal Upgrades Rebuild traffic signal system Engineering $0 (Federal) with new signal mast arms, cabinet, and Possible Grant & $765,000 (State, unsecured) $765,000 video detection Construction $0 (Local) Main St. @ 3rd Signal Upgrades Possible grant Engineering $287,500 (Federal, unsecured) $37,500 $250,000 Upgrade traffic signal & & $0 (State) Local Funds Construction $87,500 (Local) $37,500 $50,000 TOTAL $2,130,000 $1,420,000 $2,900,000 $3,225,000 $3,945,000 $2,486,000 Safety / Capacity PrOlect6: 228th St. SW. Corridor Safety Construct missing roadway link on 228th St. SW between Secured grant $10,000 (Federal, secured) $10,000 Improvements Hwy. 99 and 76th Ave. W, with various utility upqrades. & Construction $0 (State) Local Funds $0 (Local) 228th St. SW. from Widen roadway to add two-way left turn lane along stretch or Possibe grant $50,000 (Federal, unsecured) $50,000 Hwy. 99 to 95th PI. W left turn lanes at specific intersections. & Design $0 (State) Install sidewalk and bike lanes. Local Funds $50,000 (Local) $50,000 76th Ay. W @ 212th St. SW Intersection Re -design intersection to reduce intersection delay and $2,000,000 (Federal, secured) $2,000,000 Improvements improve level of service (LOS). Various utility Secured Grant $100,000 (Local, Traffic Impact Fees) $100,000 $300,000 improvements are also included in the project. & Construction (Local, Fund 421) $300,000 Local Funds $200,000 (Local, Fund 422) $200,000 $300,000 (Local, Fund 423) $300,000 Hwy. 99 Safety Improvements Install C-Curb along this section of Hwy. 99 to restrict left turns into $0 (Federal) $50,000 from 216th St. SW to 224th St. SW driveway from the two-way left turn lane and add left turn pockets Local Funds Construction $0 (State) IF in certain areas. $10,000 (Local, General Funds) $10,000 $50,000 SR-99 Gateway/Revitalization Install gateway elements and safety improvements Engineering $0 (Federal) along the SR-99 Corridor. Grant secured & $5,000,000 (State, secured) $500,000 $4,500,000 Construction $0 (Local) SR 524 (1961h St. SW) @ Design intersection improvements and addition of guardrail on Design $0 (Federal) 881h Ave W. Intersection the west side of intersection due to 12' vertical drop (grade. Possible Grant $1226 000 (State, unsecured) $122,000 $71,000 Improvements adjustment to improve sight distance to be considered). (Local, traffic impact fees) $71,000 ROW acquisition ROW $0 (Federal) & $87,500 (State, unsecured) $87,500 $87,500 (Local) $87,500 Complete intersection improvements Construction $585,000 (Federal, unsecured) $585,000 Local Funds $0 (State) $0 (Local) Main St. A 9th Ave. Installation of traffic signal or mini -roundabout. Possible grant Engineering $788,000 (Federal, unsecured) $118,000 $670,000 & & $0 (State) Local Funds Construction $123,000 (Local) $18,000 $105,000 76th Av. W @ 220th St. SW Installation of new traffic signal to convert existing split phasing for Possible Grant Engineering, $7,055,000 (Federal, unsecured) $86,500 $865,000 $951,500 $5,152,000 Intersection Improvements eastbound and westbound movements to concurrent lef turn phasing & ROW, & $0 (State) with addition of right turn lane for the southbound movement. Local Funds Construction $1,101,000 (Local) $13,500 $135,000 $148,500 $804,000 Arterial Street Signal Coordination Coordinate the traffic signals within 1/2 mile of each other Engineering $0 (Federal) Improvements / Adaptive System along 761h Ave. W, 212th St. SW, and 2201h St. SW to Local Funds Only & $0 (State) improve corridor efficiencies through coordination or adaptive system. Construction $50,000 (Local) $50,000 Hwy. 99 @ 212th St. SW Widen 212th St. SW to add a WB and EB left turn lane. Possible Grants Engineering, $2,427,000 (Federal, unsecured) $152,000 $943,000 $1,332,000 Intersection Improvements Provide protected / permissive left turn phasing for both & ROW, & $0 (State) movements (shared jurisdiction with City of Lynnwood) Local Funds Construction $379,000 (Local w/ City of Lynnwood) $23,000 $148,000 $208,000 N N r N N 0 N CD r N v a_ L d k 1n L C t R Q Page 1 Packet Pg. 138 6.2.a City of Edmonds Six Year Transportation Improvement Program (2017-2022) Grant Opportunity Project (2017-2022) Project Name Purpose Phase(s) Total Cost Source(s) 2017 2018 2019 2020 2021 2022 Hwy. 99 @ 216th St. SW Widen 216th St. SW to add a WB and EB left turn lane. Possible Grants Engineering, $2,021,000 (Federal, unsecured) $142,000 $289,000 $1,590,000 Intersection Improvements Provide protected / permissive left turn phasing for both & ROW, & $0 (Stale, unsecured) movements. Local Funds Construction $314,000 Local, w/ City of Lynnwood) $22,000 $45,000 $247,000 Hwy. 99 @ 220th St. SW Widen 220th St .SW to add westbound right turn lane and Possible Grants Engineering, $2,783,000 (Federal, unsecured) $152,000 $939,000 $1,692,000 Intersection Improvements Hwy. 99 to add 2nd southbound left turn lane. & ROW, & $0 (State) Local Funds Construction $432,000 Local, w/. City Mountlake Terrace $23,000 $146,000 $263,000 SR-104 @ 226th St. SW / 151h St. SW Extend SR-104 Westbound left turn lane and complete pedestrian Possible Grants Engineering, $179,000 (Federal, unsecured) $15,000 $164,000 Intersection Improvements and bicycle improvements with signage and traffic signal & & $0 (State) improvements. Local Funds Construction $15,000 Local $15,000 SR-104 @ 95th PI. W Modify existing signal timing to include protected left turn phasing Possible Grants Engineering, $420,000 (Federal, unsecured) $65,000 $355,000 Intersection Improvements and provide C-Curb with left turn channeli-tion & & $0 (State) for access management. Loral Funds Construction $75,000 Local $10,000 $65,000 SR-104 @ 238th St. SW Install traffic signal and other Possible Grants Engineering, $1,157,000 (Federal, unsecured) $173,000 $984,000 Intersection Improvements improvement intersections. & ROW, & $0 (State) Local Funds Construction $181,000 Local $27,000 $154,000 Type 2 Raised Pavement Install Type 2 Raised Pavement Markers Engineering $100,000 (Federal, unsecured) $100,000 Markers along the centerline of arterials and collectors, improving Possible Grant & $0 (State) roadway safety during night hours and on rainy days Construction $0 (Local) Trackside Warning Systerm Install Wayside Horns $0 (Federal) at Dayton St. and Main St. at (2) railroad crossings, reducing noise levels Local Funds Only Construction $0 (State) railroad crossings (within Downtown Edmonds) during train crossings. $10,000 (Local, General Fund) $10,000 TOTAL $3,030,000 $1,000,000 $1,100,000 $7,254,000 $5,682,000 $10,617,000 Pedestrian Protects: Sunset Ave. Walkway Provide multi -use path on the west side of Sunset Av., Secured Grant, Engineering $44,000 (Federal, secured) $44,000 from Bell St. to Caspers St. w/ various utility upgrades. $687,000 (Federal, unsecured) $687,000 Unsecured Grant, & & $650,000 (Local, Fund 421) $75,000 $575,000 $200,000 (Local, Fund 423) $50,000 $150,000 Local Funds Construction $692,000 (Local) $5,000 $687,000 Maplewood Walkway from Main St. to Install sidewalk on Maplewood St. from Main St. to 2001h St. SW, Engineering $1,591,000 (Federal, unsecured) $100,000 $130,000 $1,361,000 200th St. SW creating connection to Maplewood Elementary and Yost Park. Possible Grant & $0 (State) Construction $0 (Local) Elm Way Walkway from 8th Ave. S Install sidewalk on Elm Way from 8th Ave. S to 9th Ave. S, creating Engineering $789,000 (Federal, unsecured) $56,000 $600,000 $133,000 to 9lh Ave. S connections to Westgate and Sherwood Elementary Schools. Possible grant & $0 (State) Construction $0 (Local) 80th Ave. W Walkway from Install sidewalk on 80th Ave. W from 212th St. SW to 2061h St. SW, Engineering $1,449,000 (Federal, unsecured) $100,000 $110,000 $1,239,000 212th St. SW to 206th St. SW creating connections to Chase Lake and College Place Possible Grant & $0 (State) Elementary Schools. Construction $0 (Local) Citywide Pedestrian Crossing Enhancements Add Flashing pedestrian beacons, HAWK signal, or pedestrian actuations existing signal at various location throughout the City Possible Grants Engineering & $1,310,000 $0 (Federal, unsecured) (State) $100,000 $800,000 $410,000 to improve pedestrian safety. Construction $0 (Local) Dayton St. Walkway from 7th Ave. S to Install sidewalk on the south side of Dayton St. Possible Grant Engineering $37,500 (Federal, unsecured) $37,500 8th Ave. S & & $0 (State) Local Funds Construction $37,500 (Local) $37,500 232nd St. SW from 1001h Ave. W to Install sidewalk on one side of 232nd St. SW Possible Grant Engineering $1,055,000 (Federal, unsecured) $100,000 $955,000 SR-104 & & $0 (State) Local Funds Construction $250,000 (Local) $100,000 $150,000 236th St. SW Walkway from SR-104 to Provide sidewalk on south side of 236th St. Secured Grant $10,000 (Federal,secured) $10,000 Madrona Elementary & Construction $0 (State, secured) Local Funds $10,000 (Local, Fund 422) $10,000 236th St. SW Walkway from SR-104 to Provide sidewalk on one side of 236th St. SW Possible Grant Engineering $697,500 (Federal,unsecured) $106,500 $591,000 97th PI. W & & $0 (State) Local Funds Construction $697,500 (Local) $106,500 $591,000 84th Ave. W Walkway from 238th St. SW to Provide sidewalk on one side of 84th Ave. W Possible Grant Engineering $45,000 (Federal,unsecured) $45,000 234th St. SW & & $0 (State) Local Funds Construction $45,000 (Local) $45,000 2nd Ave. S Walkway from James Sl. Engineering $0 (Federal) to Main Sl. Provide sidewalk along short missing link. Local Funds Only & $0 (State) Construction $30,000 (Local) $30,000 C 0 �-r R O jZ (n i L L M d r k N N O N r r O N d t N 11* r N N O N ti O N v a_ F_ L d k Cn fC L r C t fC a Page 2 Packet Pg. 139 6.2.a City of Edmonds Six Year Transportation Improvement Program (2017-2022) Grant Opportunity Project (2017-2022) Project Name Purpose Phase(s) Total Cost Sources) 2017 2018 2019 2020 2021 2022 2181h St. SW Walkway from 76th Ave. W to Possible Grant Engineering $615,000 (Federal, unsecured) $100,000 $515,000 Install sidewalk along missing link & & $0 (State) 84th Ave. W Local Funds Construction $600,000 (Local) $100,000 $500,000 Wanut St. Walkway from 3rd Ave. to 4lh Ave. Engineering $0 (Federal) Install sidewalk along short missing link Possible Grant & $105,000 (Stale, unsecured) $105,000 Construction $0 (Local) 216th St. SW Walkway from Hwy. 99 Install 300' sidewalk on the north side of 216th St. SW Possible Grant Engineering $137,000 (Federal, unsecured) $137,000 to 72nd Ave. W & & $0 (State) $20,000 from Hwy. 99 to 72nd Ave. W Local Funds Construction (Local) $20,000 Install 800' to Hwy. 99 & & $294,000 (State, secured 4th Ave. Corridor Enhancement Create corridor improvements to encourage pedestrian Possible Grant Engineering $3,450,000 (Federal, unsecured) $100,000 $1,000,000 $2,350,000 $0 Walkway activity along 4th Ave. N from Main St. to & & (State) 3rd Ave. N from Downtown retail to Edmonds Center for the Arts Local Funds Construction $675,000 Local, Fund 125 $100,000 $150,000 S425,000 Minor Sidewalk Complete sidewalk missing links (from Short Walkway list of Engineering $0 (Federal) Program 2015 Transportation Plan or other identified projects) Local Funds & $0 (State) Construction $600,000 (Local, General Fund) $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 ADA Curb Ramps Improvements Construct Citywide ADA compliant curb ramps where Possible Grant Engineering $0 (Federal) facilities don't exist nor meet current standards & & $750,000 (State, unsecured) $250,000 $250,000 $250,000 Local Funds Construction $900,000 (Local, General Fund) $50,000 $50,000 $50,000 $250,000 $250,000 $250,000 Audible Pedestrian Install audible pedestrian signals to Engineering $0 (Federal) Signals pedestrians heads at signalized intersections to improve Possible Grant & $0 (State) pedestrians with disabilities safety Construction $25,000 (Local) $25,000 TOTAL $1,112,000 $1,790,000 $693,000 1 $6,079,000 1 $3,332,000 1 $5,585,000 Bike -Link Install bike lanes and sharrows at key bicycle locations to I u (Federal) complate missing links (such as along 76th Ave. W, 212th St. SW...) Secured grant Construction I $560,000 (�/erdant grant) $560,000 Traffic Calming / Non -Motorized Transportation Safetv Projects Traffic Calming Program / Traffic circles, speed cushions, Engineering $0 (Federal) Non -Motorized Transportation radar feedback signs, bulb -outs, etc. Local Funds only & I $0 (State) Safety Construction $120,000 (Local, General Fund) $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 Ferry Projects Ferry Storage Improvements from Provide additional ferry storage area closer to the Ferry Terminal Engineering $357,000 (Federal, unsecured) $357,000 Dayton St. to Pine St. (through striping revisions / C-Curb addition...). Possible Grant & $0 (State) Construction 1 $0 (Local) Traffic Plannlna Prolects: Edmonds Waterfront Study: 1) Waterfront Access issues emphasizing and prioritizing near term solutions Engineering $0 Port of Edmonds Analysis providing emergency access; 2) Al -grade conflicts where Main and Dayton St. inters Unsecured Grant and & $0 (State) $865,000 BNSF rail lines; 3) Pedesitrian / Bicycle Access; 4) Options to the Edmonds Crossing (Federal, unsecured) $200,000 $665,000 Multimodal Terminal Protect identified as Modfietl Alternative 2 within the 2004 EIS Local Funds Planning $135,000 (Local, General Funds) $31,000 $104,000 Citywide Complete an compliance evaluation of all existing ADA Engineering $0 (Federal) Transition Plan curb ramps, as well as long range plan on how to address Local Funds Only & $0 (State) those deffciencies. Planning $50,000 (Local, General Funds) $50,000 Pavement Rating Analyse the pavement condition of all arterial, collector, and local streets $0 (Federal) Study to determine the stretches to be repaved as part of future Local Funds Only Planning $0 (State) annual overlays. $30,000 (Local / General Funds) $ Transportation Plan Update Engineering $0 (Federal) Update Transportation Plan Local Funds Only & $0 (State) Planning $175,000 (Local) $175,000 TOTAL $311,000 $769,000 $0 $0 $175,000 $0 Total $65,572,000 $7,163,000 $4,999,000 $4,713,000 $16,935,000 $13,154,000 $18,708,000 Page 3 Packet Pg. 140 6.2.a City of Edmonds Six Year Transportation Improvement Program (2017-2022) Grant Opportunity Project (2017-2022) Project Name Purpose Phase(s) Total Cost Source(s) 2017 2018 2019 2020 2021 2022 Total Federal $3,456,500 $3,170,000 $2,394,500 $10,456,500 $7,747,500 $9,364,000 Total Federal (Secured) $2,054,000 $0 $0 $0 $0 $0 Total Federal (Unsecured) $1,392,500 $3,170,000 $2,394,500 $10,456,500 $7,747,500 $9,364,000 Total State $294,000 $0 $0 $1,242,000 $837,500 $4,750,000 Total State (Secured) $294,000 $0 $0 $0 $500,000 $4,500,000 Total State (Unsecured) $0 $0 $0 $1,242,000 $337,500 $250,000 Total Verdant $560,000 $0 $0 $0 $0 $0 Total Verdant (Secured) $560,000 $0 $0 $0 $0 $0 Total Port of Edmonds $0 $0 $0 $0 $0 $0 Total Local Fund $2,852,500 $1,829,000 $2,318,500 $5,236,500 $4,423,000 $4,544,000 Total Local (Fund 112) $136,500 $135,000 $148,500 $1,a42,500 $1,590,000 $795'000 Total Local (Fund 125) $0 $0 $0 $100,000 $150,000 $425,000 Toal Local (Fund 421) $375,000 $0 $0 $575,000 $0 $0 Total Local (Fund 422) $210,000 $0 $0 $0 $0 $0 Total Local (Fund 4231 $350:000 $0 $0 $150,000 $0 $0 Total Local with other jurisdictions $0 $0 $0 $68,000 $339,000 $718,000 Total Local (Traffic Impact Fees) $100,000 $0 $0 $71,000 $0 $0 Total Local (General Fund) $1,681,000 $1,694,000 $2,170,000 $2,430,000 $2,370,000 $2,436,000 Page 4 Packet Pg. 141 6.2.b RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, APPROVING THE 2017-2022 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) AND DIRECTING FILING OF THE ADOPTED PROGRAM WITH THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION. WHEREAS, RCW 35.77.010 and 36.81.121 require that each city and town is required to adopt a Transportation Improvement Program (TIP) and file a copy of such adopted program with the Washington State Department of Transportation (WSDOT); and WHEREAS, the TIP identifies all planned projects over the next 6 years, along with the appropriate funding source; now, therefore, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Transportation Improvement Program is hereby adopted pursuant to the requirements of RCW 35.77.010 and 36.81.121 to be effective on June 8', 2016 and to continue in full force and effect until amended. A copy of such Transportation Improvement c 0 Program for the years 2017 to 2022 is attached hereto as Exhibit A and incorporated by this 0 a� reference as fully as if herein set forth. r c as Section 2. The City Clerk is hereby requested and directed to file a certified copy of the Transportation Improvement Program with the Washington State Department of a Transportation. -1- Packet Pg. 142 6.2.b RESOLVED this day of , 2016. ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. APPROVED: MAYOR, DAVE O. EARLING -2- Packet Pg. 143 6.3 City Council Agenda Item Meeting Date: 05/24/2016 Ordinance amending Section 8.16.040 of the Edmonds City Code (ECC); amending the speed limit along a section of SR-104 (5 minutes) Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History None. Staff Recommendation Forward this item to the consent agenda for approval at the June 7, 2016 Council meeting. Narrative As part of the City's SR-104 Study completed in 2015, one of the identified projects was the speed limit reduction for westbound traffic (40 mph to 35 mph) from the west side of the 951h PI intersection to the east side. This project was identified as a safety project, due to the curvature of SR-104 and the limited sight distance at the intersection. There is also an accident history involving vehicles making left turns onto 95th Pl. with vehicles going westbound in the opposite direction on SR-104. Washington Department of Transportation (WSDOT) recently completed a speed study along this segment and the 85th percentile speed was 42 mph for both movements. Based on those results, WSDOT concluded that the 35 mph speed limit can be extended to MP 26+92 (east of the 95th Pl. W intersection). WSDOT will complete all the sign work this summer. Attachments: Ordinance Packet Pg. 144 6.3.a ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING THE PROVISIONS OF ECC 8.16.040 AMENDING SPEED LIMITS ALONG SR-104; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. WHEREAS, as part of the SR-104 Study completed in 2015, one the identified projects was to relocate the speed limit reduction for the westbound movement (from 40 mph to 35 mph) from after 95t' Pl. W to prior to the intersection; WHEREAS, Washington State Department of Transportation (WSDOT) completes modification to the speed limits along their State Routes based on the results of speed studies; WHEREAS, the speed limit along SR 104 from the south end of 5"' Avenue South to Southeast city limits (Westgate area) is 35 mph; WHEREAS, WSDOT completed a speed study and the results indicated that the speed limit between the Southeast city limits / Westgate area and 95t' Pl. W should be reduced from 40 mph to 35 mph; WHEREAS, the 35 mph speed limit should be extended from MP 26+56 to MP 26+92 for both movements along SR-104, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: 8.16.040 Decrease of state law maximum speed. ...................................................................................................................... It is determined upon the basis of engineering and traffic investigation that the speed permitted by state law outside of business and residential districts as applicable upon the following set forth streets is greater than is reasonable or safe under the conditions found to exist upon the streets and it is declared that the speed limit -I- Packet Pg. 145 6.3.a shall be the miles per hour as herein set forth on those streets or parts of streets as herein designated at the times herein specified when signs are erected giving notice thereof. Name of Street Speed Posted at All Times (or During Limit Daytime) 1. U.S. Highway 99 (PSH No. 1) from 220th S.W. to 228th S.W. 45 mph all times 2. West side of U.S. Hwy. 99 (PSH No. 1) from 220th S.W. to 608 feet 45 mph all times north of 212th S.W. 3. East side of U.S. Hwy. 99 (PSH No. 1) from 228th S.W. to 244th S.W. 45 mph all times 4. Sixth Avenue South from Pine to Walnut Street 20 mph all times 5. 75th Place West from North Meadowdale Road to the County Park 20 mph all times 6. SR 524 (portions of Puget Drive, 9th Ave N., Caspers Street and 3rd 30 mph all times Ave. N.) from 88th Ave. W. to Edmonds Street 7. SR 104 (Sunset Avenue) from Main to Dayton 25 mph all times 8. SR 524 (3rd Ave.) from Edmonds Street to its junction with SR 104 (to 25 mph all times Pine Street and thence east on Pine to SR 104) 9. State Highway #104 (Edmonds Way) from South end of 5th Avenue 35 mph all times South to 95rn PL W c� c 0 10. SR 524 (196th S.W.) from 300 feet east of 76th Ave. W. to 88th Ave. 35 mph all times An W. m a� 11. Sunset Avenue from Edmonds Street to Caspers Street 20 mph all times �a 12. 175th Street S.W. west of 76th Ave. W. to the terminus thereof 20 mph all times L O c a� [Ord. 3021 § 1, 1995; Ord. 2513, 1985; Ord. 2408 § 3, 1983; Ord. 2395, 1983; Ord. 2070 § 2, 1979; Ord. t 1840 § 1, 1976; Ord. 1807 § 1, 1975; Ord. 1788 § 1, 1975; Ord. 1764 § 1, 1975; Ord. 1169 § 25, 1966]. U Q Section 1. Severability. If any section, sentence, clause or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other -2- Packet Pg. 146 6.3.a section, sentence, clause or phrase of this ordinance. Section 2. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. Prior to the approved summary, WSDOT will need to install new speed limit signs. ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: SHARON CATES FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. APPROVED: MAYOR DAVE EARLING -3- Packet Pg. 147 6.3.a SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2011, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING THE PROVISIONS OF ECC 8.64.060 AMENDING PARKING PROVISIONS IN THE DOWNTOWN EDMONDS AREA; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. The full text of this Ordinance will be mailed upon request. DATED this day of , 2011. CITY CLERK, SANDRA S. CHASE W Packet Pg. 148 6.4 City Council Agenda Item Meeting Date: 05/24/2016 Presentation of a Supplemental Agreement with Murray, Smith & Associates for the design of the 2017 Waterline Replacement Project (10 minutes) Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On June 16, 2015 Council approved Murray, Smith & Associates (MSA) to be the consultant to provide design engineering services for 2016 and 2017 and authorized the mayor to sign the Professional Services Agreement for projects that were scheduled to be designed in 2015 and built in 2016. Staff Recommendation Forward this item to the consent agenda for approval at a future Council meeting. Narrative The City issued a Request for Qualifications (RFQ) in February 2015 to hire a consultant to provide design engineering services for the 2016 and 2017 Waterline Replacement Projects. The City received statements of qualifications from seven engineering firms and the selection committee selected MSA to provide design engineering services for the 2016 and 2017 Waterline Replacement Projects. The design engineering for the 2016 Waterline Replacement Project is complete, with construction expected to begin in June. A separate supplemental contract has now been negotiated for projects that will be designed this year for construction in 2017. The City has negotiated a consultant fee of $281,541. This agreement will allow MSA to provide design engineering services for the project. This contract will be funded via the water utility fund. In total, the 2016 plus the 2017 Waterline Replacement Project will upgrade/replace portions of the City's potable water network by replacing approximately 12,000 linear feet of existing waterlines and associated appurtenances at various locations within the City. The 2017 Waterline Replacement Project will replace approximately 7,300 linear feet of watermain. The selection of the sites was determined using the data supplied in the 2010 Comprehensive Water System Plan dated August 2010, coordinating with upcoming road, sanitary sewer, and storm drain projects, and input from Public Works. Upgrade projects will focus on upsizing and/or looping portions of the existing network to improve flow and pressure. Replacement projects will remove and replace pipes that are near the end of their life cycle and are requiring additional maintenance. Attachments: Murray, Smith & Associates - Supplemental Agreement Packet Pg. 149 6.4 Vicinity Map Packet Pg. 150 Original Contract No. 6570 Supplemental Agreement 1 No. CITY OF EDMONDS DAVE EARLING 1215T"AVENUE NORTH - EDMONDS, WA98020 - 425-771-0220 - FAX425-672-5750 MAYOR Website: www.edmondswa.gov r 0 igg° PUBLIC WORKS DEPARTMENT i Engineering Division SUPPLEMENTAL AGREEMENT 1 TO PROFESSIONAL SERVICES AGREEMENT 2016-2017 Waterline Replacement Program WHEREAS, the City of Edmonds, Washington, hereinafter referred to as the "City", and Murray, Smith & Associates, Inc., hereinafter referred to as the "Consultant', entered into an underlying agreement for design, engineering and consulting services with respect to a project known as 2016-2017 Waterline Replacement Program project, dated June 24, 2015; and WHEREAS, additional tasks to the original Scope of Work have been identified to create a design, bid, build package for projects to be constructed in 2017 (Phase 2); NOW, THEREFORE, In consideration of mutual benefits occurring, it is agreed by and between the parties thereto as follows: 1. The underlying Agreement of June 24, 2015 between the parties, incorporated by this reference as fully as if herein set forth, is amended in, but only in, the following respects: 1.1 Scope of Work. The Scope of Work set forth in the underlying agreement shall be amended to include the additional services and material necessary to accomplish the stated objectives as outlined in the attached Exhibit A incorporated by this reference as fully as if herein set forth. 1.2 The $345,282 amount set forth in paragraph 2A of the underlying Agreement and stated as an amount which shall not be exceeded, is hereby amended to include an additional not to exceed amount of $281,541 for the additional scope of work identified in Exhibit A to this supplemental agreement. As a result of this supplemental agreement, the total contract amount is increased to a new total not -to -exceed amount of $626,823 ($345,282 plus $281,541). 1.3 Exhibit B to the underlying agreement consisting of the rate and cost reimbursement schedule is hereby amended to include the form set forth on the attached Exhibit B to this addendum, incorporated by this reference as fully as if herein set forth. Packet Pg. 151 6.4.a 2. In all other respects, the underlying agreement between the parties shall remain in full force and effect, amended as set forth herein, but only as set forth herein. DONE this day of , 20 CITY OF EDMONDS MURRAY, SMITH & ASSOCIATES, INC. Bv: Mayor David O. Earling ATTEST/AUTHENTICATE: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney By: _ Title: Packet Pg. 152 6.4.a STATE OF WASHINGTON ) )ss COUNTY OF ) On this day of , 20 , before me, the under -signed, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared , to me known to be the of the corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation. WITNESS my hand and official seal hereto affixed the day and year first above written NOTARY PUBLIC My commission expires: SAStaftlMegan\Engineering AdminTROJECTST6JE.2017 Waterline Replacement\MSA.Supp l.doc Packet Pg. 153 6.4.a EXHIBIT A SCOPE OF WORK CITY OF EDMONDS 2017 WATERLINE REPLACEMENT PROJECT ENGINEERING SERVICES BACKGROUND AND APPROACH Murray, Smith & Associates, Inc. (MSA) was retained by the City of Edmonds (City) to provide engineering services for the 2016-2017 Waterline Replacement project, which includes ten project sites identified by the City. The two-year program will be accomplished through two separate design -bid -build packages with the first set of projects constructed in 2016 (Phase 1) and the second set of projects constructed in 2017 (Phase 2). Design of the 2016 Waterline replacement projects was recently completed in early April 2016 and included 7 sites. This scope includes engineering services for the 2017 projects (Phase 2). Waterline replacement locations identified by the City for the 2017 project set are listed below and reference the project numbering in the June 2015 Phase 1 scope of work. • Project #1 — Elm Way, Elm Street, 6th Avenue South, 8th Avenue South, and Sea Vista Place (approximately 1,700 ft of 6 to 12 inch diameter water main replacement in addition to approximately 2,700 ft of cast iron water main abandonment/water service relocations that do not include new water main) including a new PRV station near the intersection of Elm Way and 6th Ave S. • Project #3 — Aloha Way and 6th Avenue North (approximately 1,400 ft of 8-inch diameter water main) including phasing to accommodate fire protection for the buildings in the area, including the Edmonds Center for the Arts building. • Project #9 — 186th Street SW and 80th Avenue West (approximately 4,200 ft of 6 to 12 inch diameter water main). MSA has developed the scope of work herein and accompanying fee estimate based on our understanding of the project and discussions with City staff. This scope includes design of the 2017 projects, and support services to assist the City on an as -needed basis for permitting, easement acquisition, bidding, and construction management. The City will take the lead on accomplishing all environmental, permitting, easement acquisition, bidding and construction management. SCOPE OF WORK MSA's proposed work program is detailed below. Task 1 - Project Management and Coordination This task provides for management of the project and coordination with the project team. a Elements of this task will include: May 3, 2016 MURRAY, SMITH & ASSOCIATES, INC. City of Edmonds Page 1 Engineers/Planners 2017 Waterli Packet Pg. 154 6.4.a 1.1 Correspondence and Coordination with City - All communication will be coordinated through the City's Project Manager. Correspondence with the City Project Manager via phone conversations and e-mail will include the communication of project decisions, project status, work activities, and issues requiring City input. 1.2 Budget, Schedule, Invoices and Progress Reports - MSA's Project Manager will monitor project costs, manage budget and project schedule, including preparation and submission of monthly invoices and progress reports. 1.3 Staff and Subconsultant Management — MSA's Project Manager will manage project staff and subconsultants to ensure all services are in conformance with the scope of services, fee estimate, and schedule. 1.4 Project Coordination Meetings - Prepare for and conduct project coordination or review meetings with City staff to discuss project elements during design. Prepare meeting agenda and record meeting summary to document items discussed and transmit to City. 1.5 Quality Assurance/Quality Control (QAIQC) — Coordinate and perform in-house quality assurance reviews of all deliverables. Assumptions: • MSA will prepare for and attend up to four (4) project coordination or review meetings. City Responsibilities: • Attend project coordination meetings MSA Deliverables to City: • Correspondence, a -mails and other documentation • Monthly billing statements and activity reports • Meeting agendas and minutes Task 2 — Preliminary Design Preliminary alignments were developed as part of the 2016 Waterline replacement project. This task provides for preliminary engineering design services to further develop and design the preliminary alignments for the 2016 projects and includes the following elements: 2.1 Plans (50% Design Completion Level) — Using the preliminary alignment information from Phase 1, prepare preliminary design drawings to the 50% design completion level for the 2017 projects. Preliminary drawings will show plan and profile views and major project elements. Drawings will be developed at 1-inch = 20-feet scale in AutoCAD electronic format. The drawings will be prepared and submitted to the City for review and comment. 2.2 New PRV Station (50% Design Completion Level) — The proposed PRV station will convey water from the 486 Zone to the 325 Zone near the intersection of Elm Way and May 3, 2016 MURRAY, SMITH & ASSOCIATES, INC. City of Edmonds Page 2 Engineers/Planners 2017 Waterli Packet Pg. 155 6.4.a 6th Avenue South. The design will be developed with information from the City's standard detail and input from City staff; a package PRV station will not be provided. Hydraulic analyses will be conducted to confirm the valve sizing, determine if pressure relief is required at the site, and identify preliminary setpoints. Preliminary drawings will show plan and section views and major project elements. Plan and elevation drawings will refer to standard detail for material list and fitting identification. 2.3 Engineer's Opinion of Probable Construction Cost - A preliminary engineer's opinion of probable construction cost to 50% design completion level will be developed and include a schedule of estimated quantities, unit prices, and total preliminary construction cost for each project site. Assumptions: • Alignments developed during the 2016 Waterline Replacement project will be used as the basis for the start of the 50%. • The complete Project Contract Document package (front end, specifications, appendices, etc.) will not be prepared for the preliminary design phase. • Detailed water main connection details will be developed and submitted for review during the final design phase. City Responsibilities: • Complete review of the preliminary design drawings, engineer's opinion of probable construction cost and all supporting documentation with verbal or written comments. • City review period is assumed to be 2 weeks. • Participate in review meetings, site visits and workshops. • City will take the lead in assessing project specific requirements, specifically for geotechnical, environmental, and permitting elements. • Any required easements will be obtained by the City. MSA Deliverables to City: • One (1) electronic copy in PDF format of the 50% preliminary design drawings. • One (1) electronic copy of engineer's opinion of probable construction cost, detailed to provide a cost per site. • Electronic copy of 50% preliminary design drawings in the City's latest version of AutoCAD format. Task 3 — Final Design This task will produce final plans for projects scheduled for construction in 2017, based on comments from the City's review of the preliminary design. Final design plans will be presented at the 90% completion level for review by the City. Final bid ready plans at the 100% completion level will incorporate all prior review comments and will be suitable for bidding. Elements of this task will include: May 3, 2016 MURRAY, SMITH & ASSOCIATES, INC. City of Edmonds Page 3 Engineers/Planners 2017 Waterli Packet Pg. 156 6.4.a 3.1 Plans, Specifications and Estimate (PS&E) - 90% Design Completion Level A. The preliminary design drawings (50% design completion level) will be revised and further developed to incorporate comments from the City's review of the preliminary design. Develop design plans and engineer's opinion of probable construction cost estimate to approximately the 90% design completion level. B. MSA will prepare technical specifications and appendices to support the design and will include in the project Contract Documents. Specifications will be prepared based on the City's standard technical specifications and WSDOT 2016 Standard Specifications. The City's front-end specifications will be reviewed to ensure consistency between technical specifications and contractual documents. C. An engineer's opinion of probable construction cost will be developed and will include a schedule of estimated quantities, unit prices, and total construction cost for each project site. D. Submit 90% design package, including complete plan set, specifications, project schedule and engineer's opinion of probable construction cost, to the City for review and comment. 3.2 Final 100% Bid Ready Plans and Specifications A. The 90% design package will be revised and further developed to incorporate comments from the City's review of the 90% design. Develop design plans, project schedule and engineer's opinion of probable construction cost that are ready for bidding. Revise bid proposal quantities to reflect a bid -ready design package. B. Submit stamped and signed bid -ready Contract Documents to City for distribution. 3.3 Constructability Review - Provide a limited constructability review of the proposed improvements in support of the City's constructability review and identify issues that could affect the construction of the improvements as designed or the construction schedule. 3.4 Permitting Support (As Needed) - Provide assistance as required in developing figures, preliminary plans, information and supporting graphic documentation for permits prepared and submitted by the City. Assumptions: • MSA shall apply a Washington Professional Engineer's stamp with signature and date on the final bid -ready edition of the design plans and specifications. • City will take the lead in preparing permits and coordinating project elements with key stakeholders, including WSDOT, WDFW, franchised utilities and public as affected by the project. May 3, 2016 MURRAY, SMITH & ASSOCIATES, INC. City of Edmonds Page 4 Engineers/Planners 2017 Waterli Packet Pg. 157 6.4.a • Review comments will be received in a complete, single submittal. Multiple rounds of review comments on the same design completion submittal are not anticipated. • MSA's support services for permitting will be performed up to the extent of the fee estimate for the permitting support task, unless otherwise approved in advance by the City through a budget amendment or authorization to invoice against the Unanticipated Task Reserve budget. • Contractor will develop traffic control and erosion control plans. • City to coordinate and submit bid -ready contract documents to Builders Exchange or similar service. • No Critical Areas Study is required. • MSA will follow the City's cost estimating policy in preparing the Engineer's Opinion of Probable Construction Cost. • Attend design review meeting at the 90% completion level. City Responsibilities: • Complete technical review of the documents at 90% design completion level with verbal or written comments. City review period for the submittal is 2 weeks. • Provide electronic files, and periodic updates, of text, forms, schedules and other components of the contract documents, including preferred front-end sections. • City will provide latest standard technical specifications and "front-end" documents to be incorporated into the contract documents. • City to provide AutoCAD drawings of standard details to be incorporated into the contract documents. • City will provide a constructability review of the proposed improvements. • City will take the lead in coordinating all State and Federal permits. • City to prepare and submit any required SEPA permit and if needed, JARPA to Department of Ecology or Washington Department of Fish and Wildlife. MSA Deliverables to City: • Submission for 90% design packages include an electronic copy in PDF format of plan set, specifications (also in MS Word), project schedule, and engineer's opinion of probable construction cost (also in MS Excel) on CD or USB Drive. • Submission for 100% includes final stamped design plans, specifications, and engineer's final construction cost estimate in PDF, MS Word, MS Excel, as applicable. • Electronic copy of 90% and 100% design drawings in the City's latest version of AutoCAD and PDF formats. Task 4 — Bidding Assistance (As Needed) This task includes supporting the City on an as -needed basis in providing assistance during bidding of the projects scheduled for construction in 2017. Anticipated elements of this task include: 4.1 Bidder Inquiries and Addenda - Respond to questions from bidders, subcontractors, a equipment suppliers and other vendors regarding the project, plans and specifications. May 3, 2016 MURRAY, SMITH & ASSOCIATES, INC. City of Edmonds Page 5 Engineers/Planners 2017 Waterli Packet Pg. 158 6.4.a Maintain a written record of communications during the bidding process. Prepare and issue any addenda as necessary to clarify the contract documents. Assumptions: • The City will take the lead in tasks associated with printing bid documents, document distribution, bid advertisement, addenda distribution, plan holder administration, bid evaluation, bid tabulation, and other activities not listed here. • MSA's support services during bidding will be performed up to the extent of the fee estimate for the Bidding Support task, unless otherwise approved in advance by the City through a budget amendment or authorization to invoice against the Unanticipated Task Reserve budget. • Bidding support services will only consist of the 2017 projects described in this scope of work. MSA Deliverables to City: • Draft addenda as required for the City to distribute to plan holders. Task 5 — Construction Management Assistance (as needed) This task represents minimal involvement by MSA during construction of 2017 projects in support of the City's on -site inspector and construction management staff. MSA's services will be provided on an as -needed basis and will be limited to the tasks below, all at the written notification of the City. Anticipated elements of this task will include: 5.1 Preconstruction Meeting - Attend the preconstruction meeting for the project and provide support to the City for specific agenda items 5.2 Clarifications and Changes - At the request of the City, MSA will assist with issuing clarifications to the contractor and producing design changes if necessary, including review of requests for information (RFIs) and change orders. 5.3 Record Drawings (As -built Drawings) - Prepare record drawings in AutoCAD to indicate changes made during construction, based on notes and sketches provided by the City. Assumptions: • MSA will not be involved in construction meetings, on -site construction rn observation/inspection, submittal review and other construction administration/ management activities not identified above. • MSA's support services during construction will be performed up to the extent of the fee 2 estimate for the Construction Management Assistance task, unless otherwise approved in advance by the City through a budget amendment or authorization to invoice against the E Unanticipated Task Reserve budget. • For the purpose of developing this scope of work and associated fee estimate, two (2) a clarifications and one (1) design change is anticipated. • Geotechnical monitoring and compaction testing services during construction will be provided by a firm retained by the City. May 3, 2016 MURRAY, SMITH & ASSOCIATES, INC. City of Edmonds Page 6 Engineers/Planners 2017 Waterli Packet Pg. 159 6.4.a City Responsibilities: • City will provide the initial review of all requests for information. • City will provide full-time on -site inspection and will take the lead in administrating and managing the construction contract and communicating with the construction contractor. • City will provide a single copy of complete and fully -coordinated construction markups for production of record drawings. MSA Deliverables to City: • Submittal review forms in response to contractor submittals • Written clarifications and design plan modifications, as requested • One (1) electronic copy in PDF format of record drawings • Electronic copy of record drawings in AutoCAD Civil3D format Task 6 — Surveying Services (Subconsultant Services) This task will provide additional surveying and base mapping services by a licensed professional surveyor for a limited amount of additional survey that was not covered by the initial survey completed during Phase 1. Surveying will be conducted by MSA's subconsultant Duane Hartman & Associates, Inc. (DHA). MSA will coordinate the extent of the survey and review and provide comment on the base mapping to the surveyor. This task includes the following elements: 6.1 Control - Horizontal control (NAD 83/91) and vertical control (NAVD 88) was previously established during the 2016-2017 Waterline Replacement project. Additional control monument selection and survey methodology, if needed, shall be coordinated with and approved by the City prior to beginning the control survey. All survey control work shall be recorded in a field book. 6.2 Utility Locates - Order and perform design locates (surface markings) of all known underground conductible utilities in the field, and incorporate those locations into the base maps. All other underground utility lines and services to be approximated based on painted surface markings and/or existing record as -built drawings obtained. 6.3 Survey Scope - Show all known utilities including individual service lines, water meters, curb stops, water and gas valves, manholes, catch basins, power poles, buried power lines, etc. Survey the painted utility locate marks and coordinate the survey with utility locate personnel. Provide invert elevations of pipes, swales, ditches, or other conveyances for surface runoff, and lid and invert elevations for catch basins and manholes. Show right-of-way, centerline, property boundaries and easements on plans. Locate and map all private structures within City right-of-way and easements. Show property lines and field check street addresses. 6.4 Base Mapping - The base map developed for the 2016 Waterline Replacement project a will be used to include the additional survey information. May 3, 2016 MURRAY, SMITH & ASSOCIATES, INC. City of Edmonds Page 7 Engineers/Planners 2017 Waterli Packet Pg. 160 6.4.a Assumptions: • Right-of-way limits will be shown using available GIS and AutoCAD information • Surveyor will provide private utility locator to perform locating services. • It is anticipated no additional easements will be required for survey. • Base mapping from the 2016 Waterline Replacement project will be used to include the additional survey information. City Responsibilities: • Review electronic copy of base map and provide written comments • Coordinate right -of -entry for surveying on private property MSA Deliverables to City: • Base mapping at scale of 1-inch =20-feet and topographic contours at 2-foot intervals • Copies of field notes, field book with survey control data, computer listings and computer readable files of the survey data points • Survey control drawing that is stamped and signed by a professional land surveyor Task 7 — Potholing Services (Subconsultant Services, As Needed) MSA will coordinate with Applied Professional Services (APS) to conduct potholing services on an as -needed basis (not without written authorization from the City). Services under this task will include conducting field investigations utilizing air vacuum excavation test -holes, defining existing utility locations and sizes, and documenting findings in a data sheet. APS will provide the appropriate traffic control measures. MSA will coordinate the extent of the potholing and will review and provide comment on field notes/data sheets. Assumptions: • No temporary or permanent easements will be required. • Potholing services will be scheduled to allow City to provide adequate notification to public. • APS will conduct up to ten (10) test holes (approximately two holes per site) to an approximate depth of 10-feet to verify potential utility conflicts. • Test holes will be backfilled with 5/8" select, sand or pea gravel and temporary pavement EZ-street patch cap as approved by the City. • APS will prepare and submit to the City traffic control plans and permit applications needed for all lane closures or detours. City Responsibilities: • Provide right-of-way use permit for potholing services. • Review proposed pothole locations and confirm proposed program MSA Deliverables to City: • PDF copies of field notes and data sheets. May 3, 2016 MURRAY, SMITH & ASSOCIATES, INC. City of Edmonds Page 8 Engineers/Planners 2017 Waterli Packet Pg. 161 6.4.a Task 8 — Geotechnical Engineering (Subconsultant Services, As Needed) This task will provide geotechnical engineering services for the project on an as -needed basis (not without written authorization from the City). The geotechnical engineering work, if needed, will be conducted by MSA's subconsultant and may include review of available information, field investigations, laboratory testing, technical evaluation, and design recommendations. Assumptions: • No temporary or permanent easements will be required. • Field investigation services will be scheduled to allow City to provide adequate notification to public. • It is anticipated that contaminated soils will not be encountered. City Responsibilities: • Provide right-of-way use permit for field work, as needed • Provide available geotechnical information from past projects within project vicinity MSA Deliverables to City: • One PDF file of the draft and final geotechnical report, if geotechnical investigation is conducted Task 9 — Unanticipated Task Reserve (As Needed) A reserve budget amount has been included in the fee estimate for work under this task, which may include additional unanticipated labor or expenses not specifically identified in the scope of work tasks defined above. Such work items will be undertaken only after written authorization from the City. PRELIMINARY ESTIMATED SCHEDULE MSA shall begin work immediately upon receipt of Notice to Proceed from the City and proceed according to the preliminary estimated schedule presented below, which reflects the City's desire to complete all design and construction work for Phase 2 by the end of 2017. MSA will proceed according to the work program shown below, however the schedule may change due to the grouping and phasing of projects that will be determined by MSA and the City early in the project. Factors beyond MSA's control may also require schedule modifications. Phase 2 (2017 Construction) Notice to Proceed 50% Complete Submittal 90% Complete Submittal 100% Bid -Ready Documents Submittal Bidding and Award Construction Record Drawings May/June 2016 August/September 2016 October/November 2016 November/December 2016 January/February 2017 March — July 2017 August 2017 May 3, 2016 MURRAY, SMITH & ASSOCIATES, INC. City of Edmonds Page 9 Engineers/Planners 2017 Waterli Packet Pg. 162 EXHIBIT B CITY OF EDMONDS 2017 WATERLINE REPLACEMENT PROJECT FEE ESTIMATE May 2016 LABOR CLASSIFICATION (HOURS) ESTIMATED FEES Principal Engineer IV $213 Professional Engineer VII $166 Professional Engineer V $149 Engineering Designer I $114 Technician IV $131 Administrati ve I $80 Hours MSA Labor Subconsultants MSA Expenses Total Geo APS DHA TCL MGM CEH HSK HCM JR Task 1- Project Management and Coordination Task 1.1 - Correspondence and Coordination with City 28 6 6 40 $ 7,854 $ - $ 7,854 Task 1.2 - Budget, Schedule, Invoices and Progress Reports 6 10 6 6 28 $ 4,312 $ 70 $ 4,382 Task 1.3 - Staff and Subconsultant Management 12 4 4 2 22 $ 3,976 $ 50 $ 4,026 Task 1.4 - Quality Assurance/Quality Control (QA/QC) 20 14 4 38 $ 7,180 $ 40 $ 7,220 Task 1.5 - Project Coordination Meetings (up to 4) 12 16 20 6 54 $ 8,876 $ 180 $ 9,056 Task 1 Subtotal 78 s0 40 6 0 8 182 $ 32,198 $ $ $ $ 340 $ 32,538 Task 2 - Preliminary Design Task 2.1 - Plans (50% Design Completion Level) 12 50 96 180 130 468 $ 62,710 $ 2,500 $ 65,210 Task 2.2 - New PRV Station (50% Design Completion Level) 4 8 8 16 8 44 $ 6,244 $ 304 $ 6,548 Task 2.3 - Engineer's Opinion of Probable Construction Cost 3 6 8 16 33 $ 4,651 $ - $ 4,651 Task 2 Subtotal 19 64 112 212 138 0 545 1 $ 73,605 $ $ $ $ 2,804 $ 76,409 Task 3 - Final Design Task 3.1 - 90% PS&E A. Plans 10 45 100 160 115 430 $ 57,805 $ 2,230 $ 60,035 B. Specifications 4 8 12 12 8 44 $ 5,976 $ 110 $ 6,086 C. Opinion of Cost 2 8 10 20 40 $ 5,524 $ - $ 5.524 Task 3.2 - 100% Final Bid Ready PS&E A. Plans 6 16 50 90 32 194 1 $ 25,836 $ 736 $ 26,572 B. Specifications 4 4 8 8 8 32 $ 4,260 $ 110 $ 4,370 C. Opinion of Cost 1 4 6 12 23 $ 3,139 $ - $ 3,139 Task 3.3 - Constructability Review 6 4 4 14 $ 2,538 $ - $ 2,538 Task 3.4 - Permitting Support (As Needed) 1 2 2 5 4 14 $ 1,937 $ 72 $ 2,009 Task 3 Subtotal 34 91 192 307 151 16 791 $ 107,015 $ $ $ $ 3,258 $ 110,273 Task 4 - Bidding Assistance (As Needed) Task 4.1 - Bidder Inquiries and Addenda 2 4 16 2 2 26 1 $ 3,268 $ 36 $ 3,304 Task 4 Subtotal 2 0 4 16 2 2 26 $ 3,268 $ $ $ $ 36 $ 3,304 Task 5 - Construction Management Assistance (As Needed) Task 5.1 - Preconstruction Meeting 4 4 1 8 $ 1,448 $ 25 $ 1,473 Task 5.2 - Clarifications and Changes (Up to 2) 1 6 12 4 23 $ 2,999 $ 72 $ 3,071 Task 5.3 - Record Drawings (As -built Drawings) 2 4 14 25 1 46 $ 5,973 $ 620 $ 6,593 Task 5 Subtotal 7 0 14 26 29 1 77 $ 10,420 $ $ $ - $ 717 $ 11,137 Task 6 - Surveying Services I $ - $ 5,880 $ - $ 5,880 Task 6 Subtotal 0 0 0 0 0 0 0 $ $ $ - $ 5,880 $ $ 5,880 Task 7 - Potholing Services (As Needed) $ $ 8,000 $ - $ $ 8,000 Task 7 Subtotal 0 0 0 0 0 0 0 $ $ - $ 81000 $ $ $ 8,000 Task 8 - Geotechnical Engineering (As Needed) $ $ 9,000 $ - $ $ $ 9,000 Task 8 Subtotal 0 0 0 0 0 0 0 $ $ 91000 $ - $ $ $ 9,000 Task 9 - Unanticipated Task Reserve (As Needed) Task 9 Subtotal 0 0 0 0 0 0 0 $ 25,000 $ 25,000 TOTAL - ALL TASKS 140 205 362 567 320 27 1621 $ 251,50 $$ 9,000 $ 8,000 $ 5,880 $ 7,155 $ 281,541 Murray, Smith & Associates, Inc. Attachment: Murray, Smith & Associates - Supplemental Agreement (1246 : 2017 Waterline Replacement - MSA Contract) 6.4.a EXHIBIT C BILLING RATES Personnel: Labor will be invoiced by staff classification at the following hourly rates. Principal Engineer VI $220.00 - 233.00 Principal Engineer V 212.00 - 225.00 Principal Engineer IV 206.00 - 218.00 Principal Engineer III 198.00 - 210.00 Principal Engineer II 191.00 - 202.00 Principal Engineer I 184.00 - 195.00 Professional Engineer IX 177.00 - 188.00 Professional Engineer VIII 169.00 - 179.00 Professional Engineer VII 161.00 - 171.00 Professional Engineer VI 152.00 - 161.00 Professional Engineer V 144.00 - 153.00 Professional Engineer IV 135.00 - 143.00 Engineering Designer IV 135.00 - 143.00 Professional Engineer III 127.00 - 135.00 Engineering Designer I1I 127.00 - 135.00 Engineering Designer II 119.00 - 126.00 Engineering Designer I 110.00 - 117.00 Technician IV 127.00 - 135.00 Technician III 115.00 - 122.00 Technician II 102.00 - 108.00 Technician I 88.00 - 93.00 Administrative I11 95.00 - 101.00 Administrative II 87.00 - 92.00 Administrative I 77.00 - 82.00 Project Expenses: Expenses incurred in-house that are directly attributable to the project will be invoiced at actual cost. These expenses include the following: CADD Hardware/Software $18.00/hour Modeling and GIS Hardware/Software $10.00/hour Mileage Current IRS Rate Postage and Delivery Services At Cost Printing and Reproduction At Cost Travel, Lodging and Subsistence At Cost Outside Services: Outside technical, professional and other services will be invoiced at actual cost plus 10 percent to cover administration and overhead. MURRAY, SMITH & ASSOCIATES, INC. Engineers/Planners Packet Pg. 164 6.4.b City of Edmonds Vicinity Map 2017 Waterline Replacement Project PF}fyMER Site Locations: 1. Sea Vista PI west of 9th Ave S, 81h Ave S between Fir St and Elm St, Elm St from 8th Ave S to 6th Ave d S, 6th Ave S from Elm St to Pine, Fir Place west of 6th Ave S and Elm Way west of 6th Ave S. 2. 6th Ave N from Daley to Aloha Way and Aloha Way east of 6th Ave N _ 3. 185th St SW east of 8211 Ave W, 8211 Ave W north of 186th St SW, 186th St SW from 82"d Ave W to 78th PI W 78th and 79th PI W south of 186th St SW, 79th PI W north of 186th St SW and 185th PI SW east of 79th PI W. ,th�H51 ti1'r "WrK V** s 160TH ST SW 4 1 14M 1 Z ` ' cc cc 146TH yl Sw s?�1 a a z �x�nl4r=w 4t �. �2 ?041►1 ti r ' W 1?M"615W w 5 W f\U11'VsT 0 d y4ttwl �10n4;T i 1 3 � J aaaTl+srsw ,� Lt } ti:, �711f11tiI '•W � 4 S: 1 i�� 1 f• tit 4W' 2447H STT W M41 Q Packet Pg. 165 6.5 City Council Agenda Item Meeting Date: 05/24/2016 Presentation of a Supplemental Agreement with BHC Consultants for the 2017 Sewerline Replacement Project (10 minutes) Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On July 7, 2015 Council approved BHC Consultants (BHC) to be the consultant to provide design engineering services for 2016 and 2017 and authorized the mayor to sign the Professional Services Agreement for projects that were scheduled to be designed in 2015 and built in 2016. Staff Recommendation Forward this item to the consent agenda for approval at the June 7th City Council meeting. Narrative The City issued a Request for Qualifications (RFQ) in February 2015 to hire a consultant to provide design engineering services for the 2016 and 2017 Sewerline Replacement Projects. The City received statements of qualifications from nine engineering firms and the selection committee selected BHC to provide design engineering services for the 2016 and 2017 Sewerline Replacement Projects. The design engineering for the 2016 Sewerline Replacement Project is complete, with construction expected to begin in June 2016. The sewerline study to determine the locations of the sewerlines that will be replaced as part of the 2017 Sewerline Replacement Project is also complete. A separate supplemental contract has now been negotiated for projects that will be designed this year for construction in 2017. The City has negotiated a consultant fee of $163,254. This agreement will allow BHC to provide design engineering services for the project. This contract will be funded via the sewer utility fund. In total, the 2016 plus the 2017 Sewerline Replacement Project will upgrade/replace portions of the City's sewer network by replacing approximately up to 6,000 linear feet of existing sewerlines and associated appurtenances at various locations within the City. The 2017 Sewerline Replacement Project will replace approximately 2,800 linear feet of sewermain. Upgrade projects will focus on upsizing pipe diameters to account for predicted future growth. Replacement projects will remove and replace pipes that are near the end of their life cycle, are damaged and are requiring additional maintenance. Attachments: BHC Consultants - Supplemental Agreement Vicinity Map Packet Pg. 166 Original Contract No. 6550 Supplemental Agreement 1 No. CITY OF EDMONDS DAVE EARLING 1215T"AVENUE NORTH - EDMONDS, WA98020 - 425-771-0220 - FAX425-672-5750 MAYOR Website: www.edmondswa.gov 0 igg° PUBLIC WORKS DEPARTMENT ^ Engineering Division SUPPLEMENTAL AGREEMENT 1 TO PROFESSIONAL SERVICES AGREEMENT 2016-2017 Sanitary Sewer Replacement Projects WHEREAS, the City of Edmonds, Washington, hereinafter referred to as the "City", and BHC Consultants, LLC, hereinafter referred to as the "Consultant", entered into an underlying agreement for design, engineering and consulting services with respect to a project known as 2016-2017 Sanitary Sewer Replacement project, dated July 21, 2015; and WHEREAS, additional tasks to the original Scope of Work have been identified to design projects to be constructed in 2017; NOW, THEREFORE, In consideration of mutual benefits occurring, it is agreed by and between the parties thereto as follows: 1. The underlying Agreement of July 21, 2015 between the parties, incorporated by this reference as fully as if herein set forth, is amended in, but only in, the following respects: 1.1 Scope of Work. The Scope of Work set forth in the underlying agreement shall be amended to include the additional services and material necessary to accomplish the stated objectives as outlined in the attached Exhibit A incorporated by this reference as fully as if herein set forth. 1.2 The $158,123 amount set forth in paragraph 2A of the underlying Agreement and stated as an amount which shall not be exceeded, is hereby amended to include an additional not to exceed amount of $163,254 for the additional scope of work identified in Exhibit A to this supplemental agreement. As a result of this supplemental agreement, the total contract amount is increased to a new total not -to -exceed amount of $321,377 ($158,123 plus $163,254). 1.3 Exhibit B to the underlying agreement consisting of the rate and cost reimbursement schedule is hereby amended to include the form set forth on the attached Exhibit B to this addendum, incorporated by this reference as fully as if herein set forth. Packet Pg. 167 6.5.a 2. In all other respects, the underlying agreement between the parties shall remain in full force and effect, amended as set forth herein, but only as set forth herein. DONE this day of , 20 CITY OF EDMONDS BHC CONSULTANTS, LLC Bv: Mayor David O. Earling ATTEST/AUTHENTICATE: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney By: _ Title: Packet Pg. 168 6.5.a STATE OF WASHINGTON ) )ss COUNTY OF ) On this day of , 20 , before me, the under -signed, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared , to me known to be the of the corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: SAStaff\Megan\Engineering AdminTROJECTS\E60A.2017 Sewer Replacement\13W.Supp l.doc Packet Pg. 169 6.5.a EXHIBIT A CITY OF EDMONDS 2017 SANITARY SEWER REPLACEMENT PROJECTS CONSULTANT SERVICES SCOPE OF SERVICES May 9, 2016 This scope of services describes the engineering services to be performed by BHC Consultants, LLC (BHC) and subconsultants — KPG, Inc. (land surveying services) and Landau Associates (geotechnical engineering services) for the City of Edmond's (City) 2017 Sanitary Sewer Replacement Projects. Project improvements are anticipated to include replacement of portions of the City's sanitary sewer system located within City limits. More specifically, the project consists of the following: Yost Park Sewer Replacement - replace approximately 2300 feet of existing 10-inch diameter sewer main with new 18-inch diameter sewer main and appurtenances. Sewer replacement is anticipated to begin at MH 8-40 on Maple St, near 10th Ave S, and end at MH 9-2 along Shell Valley Road, near Shell Valley Way. The majority of the 2300 feet of replacement lies within Yost Park. Pioneer Way and Shell Valley Road - replace approximately 540 feet of existing 8-inch diameter sewer main with new 15-inch diameter sewer main and appurtenances located along Pioneer Way northeast of Shell Valley Road, between MH 9-10 and 9-12. This scope of services is based on our understanding of the City's needs and requirements gained from the project RFQ and our phone discussion with Mike DeLilla (City of Edmonds) on April 22, 2016, as well as subsequent related discussions and input. Proposed Work Scope The following efforts are anticipated: Information Collection: Collect and review existing available City information - documents, as-builts, and other pertinent available information to further understand, identify, and define the City's and others' existing facilities and equipment and system's current operating conditions and procedures relevant to the project. BHC will also perform a project "walk-through" following the completion of the field survey and preparation of the base map but prior to 60% design. More specifically, BHC will visit the project site and meet with City personnel to: • understand, identify, and define the City's existing sewer system and other utilities in the vicinity of the project; • review and discuss project goals and objectives, understanding and requirements of desired improvements, and work plan; meet with subconsultants; collect minimal, additional physical data for design of improvements. P. 1 of 6 City of Edmonds 2017 Sanitary Sewer Replacement Projects Consultant Services May 9, 2016 Packet Pg. 170 6.5.a A total of six (6) hours for each of the project manager and project engineer have been budgeted for the kick-off meeting and site visit/project "walk-through" including meeting with City personnel, obtaining field measurements, etc. (described above) in addition to reviewing existing data/documents. 2. Field Survey/Base Mapping (Limited): Perform a field survey and prepare a base map relative to design of the new replacement sanitary sewers for the following two (2) individual project locations: Yost Park and Pioneer Way The surveying and related services will include collecting survey information for site topography, right(s)-of-way, easements, locations of existing utilities and other structures, facilities or features that may influence design as specifically defined in the Surveying subconsultant's proposal. In general, services will include: • Right -of -Way Determination — Research readily available City/County records to determine the location of existing public right(s)-of-way and easements for each of the individual project corridors. • Field Control & Topographic Surveys — Conduct a field control survey to tie the project to local horizontal and vertical monumentation. Establish vertical and horizontal control using the City's preferred datum: Horizontal Datum — NAD83/91 and Vertical Datum — NAVD88. Conduct a field topographic survey to obtain topographic and facility or feature information required for design along each of the individual project corridors. The field survey will be augmented with other existing available topographic mapping and/or other facilities and related information, as may be available and appropriate. Locations of existing surface features, subsurface and aerial utilities (water, sewer, storm drain, gas, power, TV, phone and/or fiber optic) will be identified and mapped - see assumptions. • Base Map Preparation - Prepare base maps for each of the individual project corridors to reflect the current site conditions based on the field survey and available information on franchise utilities. The base maps will be prepared in accordance with City Drafting Standards. The final base maps will be stamped and signed by a Surveyor (PLS) registered in the State of Washington. * For further details — see 4/28/16 KPG proposal (copy attached) 3. Installation Alternative Analysis: Investigate and develop the new sewer pipeline project to a conceptual level. A single alignment will be developed for consideration relative to City goals, functional requirements, and potential phased implementation. The conceptual design will be performed to a sufficient level of detail to evaluate a preferred approach to the project including identifying alternative installation options such as pipe -reaming or horizontal -directional drilling (HDD) methods, as well as develop alternative planning -level opinion of probable construction cost for the project. The installation alternative analysis will be documented in a brief technical memorandum — to be used as the basis for continued design development. The memorandum will address the following: • proposed improvements description, project elements identified and preliminary sizing of major features; • schematic figures (plan only) illustrating conceptual alignment; • description of different installation options (i.e. open -cut, pipe -reaming, etc.) and the impact to environmental reporting and/or permitting; • qualitative summary of installation alternatives; and P. 2 of 6 City of Edmonds 2017 Sanitary Sewer Replacement Projects Consultant Services May 9, 2016 Packet Pg. 171 6.5.a • conceptual -level opinion of probable construction cost (OPCC) for different alternatives. A short technical memorandum will be prepared. One draft and one final version are anticipated. 4. Geotechnical Investigation/Engineering Services (Limited): Provide geotechnical engineering and related services relative to the design of the project for the following two (2) individual project locations: Yost Park and Pioneer Way. The geotechnical engineering and related services will include review of existing available soil data and limited subsurface explorations as specifically defined in the Geotechnical subconsultant's proposal. Based on an analysis of this information, the project understanding, and other similar projects, recommendations will be made for design and construction of project improvements. In general, services will include: • Review Existing Data — Review readily available existing geotechnical and geologic data for the project area to gain an overview of general geologic conditions and to aid in iden- tifying geotechnical factors that might have an impact on the design and construction of the project. A LIDAR survey is assumed to be adequate for mapping of any steep slope and/or any geologically hazardous areas. • Subsurface Explorations/Testing and Laboratory Analysis (Limited) — Perform limited subsurface explorations for the identified project locations consisting of up to eight (8) exploratory borings, one per location (up to a depth of 30 feet) and laboratory analyses to determine subsurface soil and groundwater conditions along the project corri- dors/alignments — see assumptions. The subsurface explorations will be spaced and lo- cated at relatively unobtrusive locations based on the planned project alignments, field reconnaissance, and review of geologic and geotechnical information in the vicinity of the project. Soil samples will be taken from the explorations at various depths to be de- termined by the field engineer/geologist during exploration. Soils observed in the exca- vations will be evaluated for consistency with the general geologic conditions reviewed, as described previously above. • Laboratory tests will be conducted on select soil samples to determine engineering properties necessary for design. • Engineering Analysis - Evaluate data derived from the subsurface explorations and la- boratory testing with respect to design and construction of the project. Geotechnical recommendations will be determined by the Geotechnical subconsultant regarding trench excavation, dewatering requirements, shoring and backfill, pavement reconstruc- tion and other related project requirements and considerations. • Geotechnical Summary Report - Prepare a brief report to summarize the results of the subsurface explorations, analyses, and geotechnical recommendations pertaining to the design of the project. • Project Specification Assistance — Review and assist with appropriate sections of the technical specifications. * For further details — see 5/2/16 Landau Associates proposal (copy attached) 5. Environmental Documentation: Provide environmental documentation as specifically defined below and in the Environmental subconsultant's proposal for the project. • Wetland/Waterway Delineation — Establish wetland, wetland buffers and rate wetland in accordance with Ecology Washington State Wetland Rating System for Western Wash- P. 3 of 6 City of Edmonds 2017 Sanitary Sewer Replacement Projects Consultant Services May 9, 2016 Packet Pg. 172 6.5.a ington. Conduct an Ordinary High Water Mark (OHWM) determination at Shell Creek, if necessary. • Wetland/Waterways Critical Areas Report (Optional Task) — Review background map- ping for wetland/waterway as regulated by the City and review of other relevant City codes. Conduct on -the -ground rapid assessments of all locations for possible presence of critical areas. Report findings in a Critical Area Report including a discussion of the permitting implications that may be associated with the project. Wetland and wetland buffers will be delineated and surveyed. This task is contingent and will be based on the findings of the wetland/waterway delineation and subsequent City input/direction. • Agency Coordination (Limited) - Provide limited coordination and assistance with local, state, or federal jurisdictional agencies (City Planning Dept., WDFW, Army Corps of En- gineers, Department of Natural Resources) to help address project -related questions and understand permitting requirements, if any. If additional environmental documentation or permitting services are desired, additional budget may be required. * For further details — see 5/2/2016 Landau proposal (copy attached) 6. Final Design and Preparation of PS&E Documents: Perform, prepare and deliver to the City design plans, specifications, opinions of probable construction cost (PS&E), and bid documents for the City identified sanitary sewer replacement projects. The project scope will be limited to the improvements described previously herein. It is anticipated the project will include new sanitary sewer piping, related system appurtenances, and connections or adjustments to existing or proposed facilities as well as related ROW restoration work. Design of project improvements will be developed utilizing the prepared base maps (defined previously) and based on City -furnished system and related information as applicable; and will be in accordance with the City's current design standards, applicable codes and regulations, and generally accepted industry standards and practices. Plans, specifications, opinion of probable construction cost and associated bidding documents will be developed for design of the project. Draft plan documents will be prepared at the 60 percent and 90 percent level of completion for review by the City. A final "issued for bid" plan set will be prepared prior to the project's advertisement. • The fee estimate is based on the following preliminary drawing list. This drawing list represents BHC's best judgment as to the drawings that will be required for design of the project. Cover Sheet, Location Map, and Index of Drawings - Key Map, Survey and Construction C/L Control - General, Survey, and TESC Notes - Legend, Abbreviations, Symbols, and Designations - Sanitary Sewer Replacement Plan and Profiles - Miscellaneous Details Relevant other applicable standard plans (e.g. City or WSDOT) will be referenced and appended to the bid documents. • A project manual or contract documents, including bid information, contract forms, non- technical and technical specifications, for bidding and construction of the project will be prepared. The design specifications for the project will be based on the 2016 edition of the Washington State Department of Transportation (WSDOT/APWA) Standard Specifi- cations for Road, Bridge, and Municipal Construction, as well as the City's Standard Specifications that modify or supplement the Standard Specifications. The City's stand- ard, boilerplate front end documents — bid information, contract forms, etc., non -technical P. 4 of 6 City of Edmonds 2017 Sanitary Sewer Replacement Projects Consultant Services May 9, 2016 Packet Pg. 173 6.5.a specifications (general conditions and/or requirements, including Special Provision, Divi- sion 1), and technical specifications (Special Provisions, Divisions 2 through 9 - only) that supplement or modify the WSDOT Standard Specifications will be used and modi- fied for the project. A limited effort, consisting of cutting and pasting City standard speci- fications rather than preparing new ones, is anticipated and budgeted for this work based on discussions with City staff. If additional efforts are required for this task, addi- tional budget may be required. A project manual will be prepared at the 90 percent and final design submittals. An opinion of probable construction cost (OPCC) for each of the preliminary and final design submittals will be developed. 7. Assistance During Bid Period (Limited): Provide the following support and assistance to the City during the bid period. At the City's request, respond to inquiries and requests for clarification from the bidders and others re- garding the bid documents. As needed or appropriate, prepare the necessary text or draw- ing revisions or supplemental drawings to be included in an addendum which will be pre- pared, finalized, and issued by the City. Provide related miscellaneous support and assis- tance during the bid period, including general communication and coordination with City staff and others to exchange information, provide assistance, discuss related issues, coordinate efforts, etc. A limited effort has been budgeted for this work based on discussions with City staff. If additional assistance during the bid period is required, additional budget may be re- quired. 8. Support During Construction (Limited): Attend a pre -construction conference. Contribute to the agenda for the meeting and participate in the discussion of the technical aspects of the project. BHC's Project Engineer will attend. A limited effort has been budgeted for this work based on discussions with City staff. If additional support during construction efforts are required, additional budget may be required. 9. Communication/Coordination/Meetings: Maintain regular communications (phone, facsimile, e-mail) and coordinate with City per- sonnel to exchange information, discuss related issues, and coordinate efforts. Meet with City staff to review and discuss the project's design development. It is anticipated that up to two (2) additional meetings (not otherwise identified above) will be held, following two of the design review submittals to discuss the project. The Project Manager and Project Engineer will attend the meetings. A limited effort has been budgeted for this work based on discus- sions with City staff. If additional meetings or coordination and communication time is re- quired, additional budget may be requested. 10. Quality Assurance/Quality Control: A senior engineer (not directly associated with the project) will review draft documents for completeness, clarity, coordination, and other quality considerations. 11. Project Management: Provide project management, coordination and administration throughout the project. These efforts include those associated with initial contracting and project setup, management of consultant team, related internal, subconsultants, and client communication and coordina- tion, and preparation of monthly invoices. The budget assumes a design project manage- ment duration of up to ten (10) consecutive calendar months, ending no later than February P. 5 of 6 City of Edmonds 2017 Sanitary Sewer Replacement Projects Consultant Services May 9, 2016 Packet Pg. 174 6.5.a 28, 2017. A limited amount of project management is also anticipated during construction and to create the record drawings, ending no later than December 31, 2017. 12. Record Drawings: Prepare record drawings for the project incorporating revisions to the drawings as marked up on the City inspector's and construction contractor's record drawing sets. An electronic copy (DWG and pdf files) on a CD will be provided to the City. The extent of work, which may be required under this activity, cannot be accurately predicted. A limited effort has been budgeted for this task based on discussions with City staff. If additional efforts are required for this task, additional budget may be required. Deliverables Summary: • Field Survey and Base Maps • Geotechnical Report • Critical Area Report • Installation Alternative Analysis — Draft and Final • Design Review Documents & Opinion of Probable Construction Cost - (60% & 90%) Submittals • Final Design Documents & Opinion of Probable Construction Cost • Record Drawings Schedule We understand the importance and need for working closely with the City staff to perform our work efficiently and complete our efforts in a timely manner. We are able to begin work upon receipt of a signed contract and notice to proceed. With the City's authorization, we will begin our work and proceed in a timely manner with an construction notice to proceed issued no later than February 28, 2017. A limited amount of project management is also anticipated during construction and to create the record drawings, ending no later than December 31, 2017. This schedule is based on timely input and information from City staff and others including the collec- tion of requisite information and documentation, staff input, and feedback regarding draft docu- ments or other project matters. Should the actual project schedule differ substantially, addition- al budget may be required to cover additional related consultant costs. Management Reserve A budget allowance of $20,000 has been included as a management reserve for the project. At the City's request and direction, BHC may perform additional services not included in the above listed scope provide additional information beyond what is anticipated at this time. BHC shall perform such services and will be paid for such additional services via the management reserve when they are requested by written direction and authorization by the City's Project Manager. Attachments: • Assumptions • Consultant Fee Determination, Exhibit B-1 • KPG, Inc. Proposal (dated 4/28/16) • Landau Associates Proposal (dated 5/2/16) P. 6 of 6 City of Edmonds 2017 Sanitary Sewer Replacement Projects Consultant Services May 9, 2016 Packet Pg. 175 6.5.a ATTACHMENT TO EXHIBIT A ASSUMPTION(S) The described efforts and scope of work as well as the associated fee estimate and schedule are predicated on the following assumptions. 1. The City will provide the following information to BHC: relevant engineering data, plans, specifications, reports, topographical or other mapping, physical system information (as- builts), and other pertinent information available about the City's existing facilities relevant to the project, applicable City standards, design criteria, requirements, and preferences, deemed necessary for BHC's work. As described above and herein, pertinent data and information required for determining and evaluating the existing conditions as well as potential future needs and requirements will be provided by the City. 2. Special assumptions regarding design of the project: - Standard open trench methods and pipe support within an excavated trench, ex- cept as otherwise stated, will be suitable for construction. - An analysis of the City's sanitary sewer system and determination of system re- quirements — sizing, etc. has been furnished by the City as part of the compre- hensive plan and the more recent Shell Creek Trunk Analysis. Design of sanitary sewer system facilities does not include a hydraulic analysis or evaluation of the existing system including both within and beyond the project limits. - Roadway restoration will consist of repairing the trench/excavation section and pavement patching, overlay and reconstruction as determined by the City. The specific requirements for patching, overlay, and structural section will be per the City's standards and not require separate investigation, analysis or design. - Landscaping restoration, if any, will be minimal and will not require a landscape architect. - The following work is not included as part of BHC's efforts: 1) inspection of exist- ing facilities or field measurements or other conditions if needed for analysis or design; 2) Stormwater Pollution Prevention Plan (SWPPP) preparation; 3) evalu- ation of, preliminary engineering, or design of TESC BMPs; and 4) preparation of other documentation beyond that specifically identified and stated herein. 3. An underground utility locate within the project limits will be performed by a private utility locating firm. A one -call utility locate request will also be requested. It is anticipated that the City of Edmonds and Snohomish County will locate (free of charge) their individual public water, sewer, and stormwater system infrastructure. It is assumed that existing utilities will be located prior to field survey work being performed. While every reasonable effort will be made to depict the location of underground utilities based on utility locates, BHC and its subconsultants are not liable for errors or omissions by utility locators or erroneous or insufficient information shown on utility record drawings. 4. Utilities that may potentially impact or be affected by the project, but are limited to the following: City of Edmonds, Olympic View Water & Sewer District — water, sewer, stormwater, ComCast Cable, Frontier Communications NW — phone/fiber optic/TV; Snohomish County PUD #1, Puget Sound Energy — power; and Puget Sound Energy - natural gas. It is assumed that the information furnished by the City and others regarding the location, etc. of the various existing utilities can be relied upon for P. 1 of 2 City of Edmonds 2017 Sanitary Sewer Replacement Projects Consultant Services May 9, 2016 Packet Pg. 176 6.5.a purposes of design of the project. Existing utilities that may be in conflict or require adjustment during the construction of this project will be identified. Potholing to verify location and elevation of existing utilities is not included as part of this scope of work and if necessary will require additional budget. All coordination required for relocating existing utilities will be done by the City. 5. Coordination with franchise utilities (e.g. power, natural gas, phone/fiber optic/tv, etc.), and other agencies including possibly for relocating existing utilities, except as otherwise specifically stated, is not part of the current work scope and will require additional budget if needed. 6. All project work is anticipated to occur and be located within existing public right-of-way or existing City property or easements. No new temporary or permanent easements will be obtained. Individual property research and title reports to determine existing public right-of-way or easements are not part of the work scope. Easement negotiations, acquisition, and recordings are not part of the work scope and, if needed, will require additional budget. If necessary, the City will be responsible for all efforts associated with temporary or permanent easements required for the project. Rights -of -Entry, if required, will be obtained by the City as necessary for BHC's and subconsultant's use for the project. 7. BHC's work scope and budget does not include time for the preparation of permit applications or other environmental review or other related permitting services and assistance, except as otherwise specifically identified. As replacement pipe diameter is above 12-inches for the project, a SEPA Checklist is anticipated. We understand it is the City's intention to be responsible for the SEPA Checklist. Based on discussions with City staff, unless otherwise specifically stated, it is our understanding that a Cultural Resources Assessment and CWA Section 402 (NPDES) construction stormwater permit are not anticipated and specifically assumed to not be required for this project. Other City and non -City (federal, state, or other local) permits may be required. We understand it to be the City's intention to be responsible for any and all environmental documentation, permit application(s), and/or associated fees required for the project. 8. Drawings will be prepared in accordance with City Drafting Standards. The plans will be 22"x 34" drawings with a standard signature block. Drawings will be prepared using AutoCAD and Civil 3D 2014. From the full size drawings, half -sized drawings will be produced for review copies. 9. An electronic copy for each design submittal will be provided to the City for review. It is requested that the City provide one set of written comments for all preliminary submittals and that all review comments be provided within a two (2) week period. All review comments from the City will be addressed and incorporated in the final documents. 10. The final submittal shall include technical documents, signed and stamped by the design engineer responsible for their preparation, and ready for the City staff approval. An electronic copy (specifications — pdf & word files; and plans — pdf & CAD files) will be provided to the City for the City's posting to Builders' Exchange. In preparing the scope of services defined herein, we have attempted to identify all tasks and work that are considered necessary or essential to the project as desired by the City at this time. Should other services or additional time be necessary or desired by the City for the project, additional budget may be required. P. 2 of 2 City of Edmonds 2017 Sanitary Sewer Replacement Projects Consultant Services May 9, 2016 Packet Pg. 177 City of Edmonds 6.5.a 2017 Sanitary Sewer Replacement Projects Consultant Services Exhibit B-1 Consultant Fee Determination (5/9/16) BHC Consultants, LLC Task Task Description Principal Eng Project Manager Project Engineer CAD Manager CAD/GIS/Graphics Admin./Clerical Total Dorn/Chambers Zier Love Simon Castillo Pierson $200.00 $138.00 $100.00 $145.00 $100.00 $100.00 Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost 1 Information Collection 0 0 6 828 6 600 0 0 0 0 0 0 12 $1,428 2 Field Survey/Base Mapping (Limited) 0 0 6 828 6 600 4 400 4 400 0 0 20 $2,228 3 Installation Alternative Analysis 4 800 20 2,760 12 1,200 0 0 4 400 2 200 42 $5,360 4 Geotechnical Investigation/Engineering Services (Limiited) 0 0 8 1,104 4 400 0 0 0 0 0 0 12 $1,504 5 Environmental Documentation (Limited) 0 0 8 1,104 4 400 0 0 4 400 0 0 16 $1,904 6 Final Design and Prep. Of PS&E Documents 8 1,600 120 16,560 120 12,000 20 2,000 120 12,000 8 800 396 $44,960 7 Assisance During Bid Period (Limited) 0 0 4 552 8 800 0 0 0 0 0 0 12 $1,352 8 Support During Construction (Limited) 0 0 6 828 4 400 0 0 0 0 0 0 10 $1,228 9 Communication/Coordination/Meeting(s) 0 0 20 2,760 20 2,000 0 0 0 0 0 0 40 $4,760 10 Quality Assurance/Quality Control 6 1,200 0 0 0 0 0 0 0 0 0 0 6 $1,200 11 Project Management 2 400 20 2,760 0 0 0 0 0 0 10 1,000 32H$73,988 12 Record Drawings 2 400 8 1,104 8 800 8 800 8 800 0 0 34 Labor 22 $4,400 226 $31,188 192 $19,200 32 $3,200 140 $14,000 20 2,000 632 Reimbursable Expenses: Other Direct Expenses -- mileage, reproductions, printing, delivery charges, telecommunications, postage, outsides services, special fees, etc. (approx. 2% of project labor) Subconsultant(s): KPG (Surveying & Related Services) Landau & Assoc. (Geotechnical Investigation/Environmental Services) * includes BHC 10% mark up Total Labor $73,988 $ 1,480 Reimbursables $ 1,480 BHC Subtotal $75,468 $ 28,626 $ 39,160 Subconsultant(s) Subtotal $ 67,786 Management Reserve $ 20,000 TOTAL FEE $ 163,254 Packet Pg. 178 6.5.a Q Packet Pg. 179 6.5.a KPG Survey Scope of Work (4/28/16) Edmonds 2017 Sanitary Sewer Replacement Project Topographic Mapping - Shell Valley Road and Pioneer Way Project limits are the road and trail rights -of -way within approximately 3,000 lineal feet as highlighted on utility map: Task 1 Survey Control Establish horizontal and vertical control points within the project limits. Basis of control will be NAD 83/91 and NAVD88 for horizontal and vertical respectively. Approximately 4 control points will be established at each site for continued use. Task 2 Survey Mapping Field Survey. Field mapping within the project limits will include topography, man-made surface features, limits of vegetation, trees (12" DBH or larger), overhead utilities, and painted underground utilities. Irrigation systems will not be included. Perform measure -downs of existing storm drain and sanitary sewer structures, indicating rim and pipe invert elevations. Document the approximate size, type, material, and general condition of the structures. These observations will be made from the surface. Any required pipe video inspection, potholing or smoke testing needed to verify the condition or connectivity of drainage features is outside the scope of this task. Task 3 Underground Utility Locate An underground conductible utility locate within the project limits to be performed by a private utility locating firm. A one -call utility locate request will also be requested. While every reasonable effort will be made by KPG to depict the location of underground utilities based on utility locates, KPG is not liable for errors or omissions by utility locators or erroneous or insufficient information shown on utility record drawings. Task 4 Base Map Preparation Prepare 1 "=20' topographic base map and digital terrain model (DTM) in AutoCAD format of the project to KPG cad standards. The base map will include information collected in Tasks 2 and 3 above. One -foot contours will be generated from the DTM. Task 5 ROW and Property Lines Road rights of way within the project limits will be determined from available public records (i.e. records of survey, plats, state right-of-way plans, etc.) and found survey monuments. Parcel lines will be imported from available GIS information from Snohomish County. This information will be added to the base map. Packet Pg. 180 6.5.a BHC Consultants Edmonds 2017 Sanitary Sewer Replacement Project Topographic Mapping - Shell Valley Road and Pioneer Way 4/28/2016 Hours Rate Amount Item 1 Survey Control 16.00 $139.00 $2,224.00 Item 2 Survey Mapping 60.00 $139.00 $8,340.00 50.00 $100.00 $5,000.00 Item 3 Underground Utility Locate Coordination 4.00 $120.00 $480.00 Item 4 Storm and Sewer Measure -downs 20.00 $139.00 $2,780.00 Item 5 ROW and property line determination from available records and GIS information 10.00 $120.00 $1,200.00 Expenses: Utility Locates, Mileage $6,000.00 Total $26,024.00 KPG Packet Pg. 181 6.5.a LANDAU ASSOCIATES May 2, 2016 BHC Consultants, LLC 1601 Fifth Avenue, Suite 500 Seattle, Washington 98101 Attn: Mr. Jordan Zier, PE Transmitted via email to: Jordan.Zier@bhcconsultants.com Re: Revised Proposal for Geotechnical Engineering and Environmental Support Services City of Edmonds 2017 Sanitary Sewer Replacement Projects Edmonds, Washington Dear Jordan: Landau Associates (LAI) is pleased to present this revised proposed scope of services and cost estimate for geotechnical and environmental support services for the City of Edmonds (City) proposed 2017 Sanitary Sewer Replacement projects in Edmonds, Washington. The proposed scope of services presented in this letter is based on discussions with and information provided by BHC Consultants, LLC. Presented below is a summary of our project understanding, a description of our proposed scope of services, and an estimated cost for our proposed scope of services. Project Understanding As part of the 2017 Sanitary Sewer Replacement projects, the City plans to replace about 2,300 lineal feet of old sewer mains in the vicinity of Yost Park. The sewer mains that will be replaced are located along portions of Pioneer Way and Maple Street as shown on a figure provided to Landau Associates by BHC in an email dated April 26, 2016. Existing sewer mains that follow existing paths within Yost Park will also be replaced. Segment of Shell Creek and associated wetlands are identified in Yost Park. We understand that the old sewer mains that will be replaced are generally located between about 8 and 10 ft below the ground surface (bgs); however, there are a few manholes that are 13 feet deep and one that is 21.5 feet deep. We also understand that trenchless installation techniques such as horizontal directional drilling and pipe reaming will be considered during the design process. Scope of Services The following tasks define LAI's proposed geotechnical engineering and environmental scope of services to support design and construction of the proposed project. Task 1 - Geotechnical Engineering Services Task 1.1 - Geotechnical Field Investigation We will compile and review readily available geologic and geotechnical information, and other relevant data for the project area. This information will be used to gain a general understanding of past human activities (filling, construction, etc.), and the underlying geology in the project area. 130 2nd Avenue South • Edmonds, Washington 98020 • (425) 778-0907 • www.landauinc.com Packet Pg. 182 6.5.a Revised Proposal for Geotechnical Engineering and Environmental Support Services Landau Associates Possible data sources include information in LAI and City files, and published geologic and topographic maps. After reviewing readily available geotechnical and geologic data, we will complete a geologic reconnaissance of the project area and collect information on the general nature and physical features of the area surrounding the project alignment. We will also advance 8 exploratory borings to characterize soil and groundwater conditions along the project alignment. For cost estimating purposes, it is assumed that the borings will be advanced to depths ranging from 15 to 30 ft bgs for a total drilling footage of 145 ft. A drilling contractor under subcontract to LAI will complete the exploratory borings using the hollow -stem auger drilling technique and either a truck- or track - mounted drill rig. In an effort to avoid buried utilities, we will arrange for underground utility location ("call before you dig") prior to performing field activities. LAI is not responsible for damage to mismarked or unlocatable utilities, and as a result, the cost of utility repairs is not included in our cost estimate. The proposed borings will be completed along existing paths within Yost Park or either along the shoulder of the streets that the sewer mains follow or within the travel lanes of the streets. As a result, temporary lane closures may be needed in certain areas. Therefore, we will prepare and submit a traffic control plan to the City, obtain a right-of-way permit from the City, and provide the necessary traffic control personnel and devices when working within the City's right-of-way. A LAI geologist or geotechnical engineer will observe the explorations, obtain soil samples from the borings, and prepare field logs of conditions encountered in the explorations. Soil samples will be obtained from the exploratory borings on about a 2%- or 5-ft depth interval using the Standard Penetration Test (SPT) procedure. The soil samples will be delivered to our laboratory for further examination and classification. Soil samples obtained from the explorations will be held in our laboratory for 30 days after submittal of the final report. After that date, the soil samples will be disposed of unless arrangements are made to retain them. We plan to install piezometers in three (3) of our exploratory borings to monitor groundwater levels over time. Upon completion of sampling and logging, the boreholes that will not be used to construct piezometers will be decommissioned in accordance with the requirements of Washington Administrative Code (WAC) 173-160. Excess cuttings from the exploratory borings will be properly disposed of offsite. The pavement section at the borehole locations will be patched using fast -setting concrete. Task 1.2 — Geotechnical Laboratory Testing Program We will complete a geotechnical laboratory testing program consisting of natural moisture content and grain size and/or Atterberg Limits determinations on selected soil samples to aid in classifying site soils. We have budgeted 16 moisture content and 8 grain size or Atterberg Limits determinations. Task 1.3 — Geotechnical Engineering Analysis and Reporting Information from the field investigation will be analyzed by a geotechnical engineer from LAI to develop geotechnical engineering conclusions and recommendations for design and construction of the proposed replacement sewer mains. The results of our field explorations, laboratory testing, engineering analyses, and our geotechnical engineering conclusions and recommendations wil I be summarized in a draft written report. Upon receipt of review comments, we will address the comments and submit a signed and sealed geotechnical report. The geotechnical report will include: May 2, 2016 2 Packet Pg. 183 6.5.a Revised Proposal for Geotechnical Engineering and Environmental Support Services • a site plan showing the locations of the borings completed for this project • results of laboratory testing and summary logs of the exploratory borings Landau Associates • a discussion of the near -surface soil and groundwater conditions observed along the project alignment • a discussion related to possible critical areas (i.e., landslide hazard areas) within or adjacent to the project area along with a discussion related to associated permitting implications, if applicable • an assessment of the geologic characteristics of the soils, sediments, and/or rock of the project area and potentially affected adjacent properties, and a review of the site history regarding landslides, erosion, and prior grading in accordance with the requirements in Chapter 23.80.050 of the Edmonds City Code and Community Development Code • a qualitative evaluation of the suitability of using the pipe reaming method of installation to install new sewer mains • a qualitative evaluation of the feasibility of using the horizontal directional drilling method a of installation to install the new sewer mains • an evaluation of the moisture sensitivity of the soils along the project alignment • conclusions regarding the anticipated need to dewater temporary excavations and a discussion related to dewatering methods that could be used if it is anticipated that dewatering will be required • recommendations related to trench excavation and temporary shoring • recommendations related to maximum allowable slopes for temporary excavations • recommendations for pipe foundation support, pipe bedding, and initial backfill materials • an evaluation of the suitability of excavated soil for use as trench backfill • trench backfill compaction criteria • a discussion related to the need to properly decommission the piezometers proposed herein either prior to or during construction of the project • recommendations for monitoring and testing during construction. Assumptions BHC will provide LAI with a project base map in AutoCAD format, including the topographic information that will be required to prepare the figures that are described in Chapter 23.80.050 of the Edmonds City Code and Community Development Code (i.e., topography, in two -foot contours, on, adjacent to, or within 200 feet of critical areas that are likely to be impacted by the project). • The City will issue LAI a no -cost right-of-way use permit • The City will allow LAI to patch the pavement section at the boring locations using fast -setting concrete May 2, 2016 3 Packet Pg. 184 6.5.a Revised Proposal for Geotechnical Engineering and Environmental Support Services Landau Associates Portland cement concrete pavement is not present below the asphalt concrete pavement at potential sites for the proposed exploratory borings (i.e., no coring required) • The field exploration program will be completed during daylight hours on a normal business day (i.e., no weekend and/or night drilling will be required). Deliverables • An electronic copy of the draft and final geotechnical report in Adobe PDF. Task 2 - Environmental Services Task 2.1 - Wetland/Waterway Delineation LAI will conduct wetland delineations in accordance with the 2010 USACE Regional Supplement to the Corps of Engineers Wetland Delineation Manual: Western Mountains, Valleys, and Coast Region. The ordinary high water mark of waterways will be delineated using guidance provided in the Washington State Department of Ecology's (Ecology) Determining the Ordinary High Water Mark on Streams in Washington State. LAI will compile and review environmental information from readily available public domain resources to gain a general understanding of potential wetland issues at the site. Public domain resources include, but are not limited to: • Natural Resources Conservation Service Soil Survey data • National Wetlands Inventory mapping • FEMA floodplain mapping • Local Critical Areas mapping • U.S. Geological Survey topographic mapping • Recent aerial photography. The field investigation will include an examination of vegetation, soils, and hydrology within the study area along the proposed utility improvements. Flagging will be placed along the wetland/waterway boundaries and will be confined to areas within 200 ft of the project footprint. Any wetland/waterway habitat that extends beyond the project footprint will be estimated both visually and using public domain resources to assess extent. Included in this task is time to provide the project surveyors with a hand sketch of wetland/waterway boundaries to assist the surveyors to locate project flagging. We also included time to review the survey map and request any necessary changes to accurately represent existing wetland/waterway conditions. Wetlands within the study area will be rated in accordance with Ecology's Washington State Wetland Rating System for Western Washington, and buffer widths will be determined in compliance with the Critical Areas Regulations. Waterway typing and buffer widths are based on Chapter 23.90 of the City of Edmonds Municipal Code, and the water typing system presented in Chapter 222-15-130 of the Washington Administrative Code (WAC). Assumptions • The City will obtain right -of -entry to properties in the project area. May 2, 2016 4 Packet Pg. 185 6.5.a Revised Proposal for Geotechnical Engineering and Environmental Support Services • Flagging will be placed only within the project boundaries where accessible. Deliverables • Site sketch identifying wetland/waterway flagging. Task 2.2 - Wetlands/Waterways Critical Areas Report Landau Associates If requested by the City, LAI will prepare a Draft Wetlands/Waterways Critical Areas Report in accordance with the City's Municipal Code, and in order to meet standards of other state or federal regulatory agencies. The Wetlands/Waterways Critical Areas Report will include: • A summary of the methodology used • The approximate size and rating of each wetland and waterway; and a characterization of wetland vegetation, soils, and hydrology • A scaled site map showing the approximate locations of wetlands, waterways and buffers • Supporting photographs. • A summary of mitigation sequencing. The draft report will be provided to BHC and the City for review. Comments will be reviewed and incorporated into a Final Wetlands/Waterways Critical Area Report. Assumptions • Project avoids crossing of Shell Creek and clearing in wetland/waterway buffers. • Project avoids dredge/fill activity in wetlands or waterways and will not require preparation of JARPA or permit from the US Army Corps of Engineers or Washington Department of Fish and Wildlife. Deliverables • An electronic (Adobe PDF) and paper copy of the Draft Wetlands/Waterways Critical Area Report • An electronic (Adobe PDF) and paper copy of the Final Wetlands/Waterways Critical Area Report. Cost Estimate We estimate the cost for our proposed scope of services will be about $35,600 as detailed in accordance with the following approximate breakdown: TASK TASK ESTIMATE TASK 1. GEOTECHNICAL ENGINEERING SERVICES Task 1.1 Geotechnical Field Investigation $11,880 May 2, 2016 5 Packet Pg. 186 6.5.a Revised Proposal for Geotechnical Engineering and Environmental Support Services Landau Associates (including drilling and traffic control subcontractors) Task 1.2 Geotechnical Laboratory Testing Program $1,088 Task 1.3 Geotechnical Engineering Analysis and Reporting $13,132 TASK 1 SUBTOTAL $26,100 TASK 2. ENVIRONMENTAL SERVICES Task 2.1 Wetland/Waterway Delineation $4,100 Task 2.2 Wetland/Waterway Critical Areas Report $5,400 TASK 2 SUBTOTAL $9,500 TASKS 1-2 TOTAL $35,600 We propose to provide the above -described services on a time -and -expenses basis according to the budget set forth above and our 2016 Compensation Schedule (attached). It is possible that the level of effort actually required to complete a specific scope item will differ from that currently being assumed, and we may need to reallocate authorized budget amounts between the various tasks or request additional budget, as required, to meet the needs of the project. In the event the project requirements change, or unexpected conditions are disclosed that appear to require further field effort, study, or analysis, we will bring these to your attention and seek your written approval for an addendum to the scope of services and costs prior to performing additional services. Authorization We anticipate that you will develop a subconsultant agreement consistent with other agreements between BHC and LAI to formalize our working relationship on this project. Please let us know how we can assist you in that process. We appreciate the opportunity to work with BHC and City of Edmonds on this project. Please contact us if you have any questions about our proposed scope of services and budget for this project. May 2, 2016 6 Packet Pg. 187 6.5.a Revised Proposal for Geotechnical Engineering and Environmental Support Services LANDAU ASSOCIATES, INC. sy"", L��4 Steven R. Wright, PE Principal Steven Quarterman Associate Ecologist SRW/SJQ/rgm 2016-3557 Attachment: 2016 CompensationSchedule Landau Associates May 2, 2016 7 Packet Pg. 188 6.5.a Revised Proposal for Geotechnical Engineering and Environmental Support Services Landau Associates Personnel Labor Hourly Rate Senior Principal 250 Principal 225 Senior Associate 205 Associate 185 Senior 165 Senior Project 150 Project 137 GIS Analyst 137 Senior Staff / CAD Designer 121 Staff / Senior Technician II 107 CAD / GIS Technician 107 Project Coordinator 98 Assistant / Senior Technician 1 94 Technician 78 Support Staff 67 Expert professional testimony in court, deposition, declaration, arbitration, or public testimony is charged at 1.5 times the hourly rate. Rates apply to all labor, including overtime. Equipment Field, laboratory, and office equipment used in the direct performance of authorized work is charged at unit rates. A rate schedule will be provided on request. Subcontractor Services and Other Expenses Subcontractor billing and other project expenses incurred in the direct performance of authorized routine services will normally be charged at a rate of cost plus a twelve percent (12%) handling charge. A higher handling charge for technical subconsultants and for high -risk field operations may be negotiated on an individual project basis; similarly, a lower handling charge may be negotiated on projects requiring disproportionally high subconsultant involvement. Invoices Invoices for Landau Associates' services will be issued monthly. Interest of 1%2 percent per month (but not exceeding the maximum rate allowable by law) will be payable on any amounts not paid within 30 days. Term Unless otherwise agreed, Landau Associates reserves the right to make reasonable adjustments to our compensation rates overtime (e.g., long-term continuing projects). May 2, 2016 8 Packet Pg. 189 6.5.b City of Edmonds Vicinity Map Inc. 1890 rSite Locations: I. Maple from 101h and Maple to Yost Pool, Yost IPool to 21113 Shell Valley Road 2. 21220 Pioneer Way to 21020 Pioneer Way 2017 Sanitary and Storm Replacement Project W s PJI'111�1`04 w f�1AN' W 0 (D w Az Y- z e i�N �rtsW It 3 %.1� 3 a z Iola I'll ►srwr kA,IHSltilh OOTH ST S)bv j1 r +a� Q 1 T } 196TH 51 SW R eu41►o %T %w a 244TH ST1W} 21411 s Packet Pg. 190 6.6 City Council Agenda Item Meeting Date: 05/24/2016 Presentation of an Agreement with Comcast for the underground conversion of overhead utility line within the 76th Ave W and 212th Intersection Improvements Project limits (5 min.) Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History None. Staff Recommendation Forward this item to the consent agenda at the June 7, 2016 Council meeting for approval. Narrative As part of the 76th Ave and 212`" St. Intersection Improvements project, overhead utility lines will be converted to an underground system. The City's contractor and Comcast will be responsible for certain tasks during the construction phase, in order to complete the conversion. The City's contractor will excavate a joint trench, install vaults and conduits, and backfill and compact the trench. Comcast will provide the vaults and conduits to the City's contractor. Once those have been installed, Comcast will be responsible for installing their conductors and equipment and removing their portion of the overhead system. The agreement also covers the estimated amount to be paid by Comcast to the City for their share of the work. The project is scheduled to begin construction in July 2016. The agreement has been approved to form by our City Attorney. Attachments: Comcast Agreement Packet Pg. 191 6.6.a AGREEMENT BETWEEN COMCAST AND THE CITY OF EDMONDS GOVERNING THE 76th AVE. W (i, 212TH ST. SW INTERSECTIONIMPROVEMENTS THIS AGREEMENT ("Agreement") is made by and between the City of Edmonds, a Washington municipal corporation (the "City"), and Comcast Corporation ("Comcast") (collectively, the "Parties") to coordinate the undergrounding of utilities for the City's 76`h Ave. W @ 212`h St. SW Intersection Improvements. 1. PROJECT DESCRIPTION The City is close to completing the design of the 76`h Ave. W @ 212`h St. SW Intersection Improvements project ("Project"), at the intersection of 76th Ave. W @ 212th St. SW, Edmonds, Washington. The intersection improvements include roadway widening for the addition of left turn, right turn, and / or bike lanes for all movements and traffic signal operation improvements, in order to reduce intersection delay and improve vehicle / non - motorized transportation safety. The City has determined that, as part of the project, it will be necessary for utilities to underground their existing overhead systems, and to utilize the City's Contractor on the Project to install an underground conduit and vault system. The City's Contractor will construct joint trenches to accommodate Frontier, Comcast, the Public Utility District No 1 of Snohomish County, Wave, and WSDOT / City utility lines. In the joint trenches, the City's Contractor will place all required conduits and vaults that will accommodate the Comcast facilities and will allow Comcast to install conductors and equipment for a new underground system. Comcast will cut -over and transfer existing customers to the new underground system and remove their overhead systems within the Project. 2. INCORPORATED PLANS AND SPECIFICATION The following approved and sealed plans and specifications are scheduled to be completed in May 2016 and provided to Comcast at that time: 76' Ave. @, 212' St. Intersection Improvements project E1CA / c368 Federal Aid No. CM2511(004) Plans, Specifications and Contract Documents (Contract Documents). The plans currently being prepared by David Evans & Associates will show in detail the location of all joint trenches and the quantity, size and type of vaults and conduits for each joint trench. 3. RESPONSIBILITIES OF CITY OF EDMONDS A. Design Phase: 1. Prior to Comcast starting work under this agreement, City shall provide the following information: i. Provide Comcast with a written scope of work and the limits of the underground conversion work. ii. Provide the project schedule showing the completion of final design, advertisement for construction bids and approximate start date for construction. iii. Provide Comcast the electronic drawings for the base map, utilities, and City improvements. 1 Packet Pg. 192 6.6.a 2. The City will conduct an initial meeting with the utility companies to discuss scope of work, design details and project schedule for completing the design phase. 3. The City's consultant will incorporate Comcast's design plans into the City's 90% plans and specifications and prepare a Joint Utility Trench Plan for the utility underground conversion. The 90% design will be provided to Comcast for review and comment. 4. The City will conduct a design review meeting with the utility companies to discuss conflicts and changes identified in the 90% plans. 5. The City's consultant will incorporate Comcast's comments on the 90% plans and finalize the plans, specifications and Joint Utility Trench Plan. 6. The City will provide Comcast with a copy of the final plans, specifications and Joint Utility Trench Plan for the project. B. Construction Phase: 1. Contractor Duties - The City's Contractor shall excavate the trench, accommodate and coordinate the installation of City utilities, install vaults and conduits, clear all conduits of debris, furnish and install bedding material, backfill and compact the trench, and perform any restoration required by the City within the right-of-way. 2. Notice of Materials Required - The City, or the City's Contractor, will provide Comcast, or its contractor, not less than ten (10) working days' notice of its request to deliver necessary conduits, and other materials. 3. Off -Loading and Storage - The City, or the City's Contractor, will provide the labor and equipment for the off-loading of the conduit, and vault materials delivered by Comcast to the job site. The City's Contractor will provide secure staging and storage areas for materials provided by Comcast. The City's Contractor shall be responsible for the security and condition of these materials until they are installed and accepted by Comcast or returned to Comcast's custody. 4. Weekly Construction Meetings - Facilitate weekly (or as otherwise agreed by the City and Comcast) construction coordination meetings (including Pre - construction meeting) to include all relevant parties participating in the joint trench, including City's Contractor. 5. Traffic Control - Provide flagging and traffic control as required for all work performed by the City. 4. RESPONSIBILITIES OF COMCAST A. Design Phase: 1. Attend the City's initial design meeting as referenced in section 3A(2). 2. Comcast shall review the City's 90% plans, specifications and Joint Utility Trench Plan and provide comments to the City within ten (10) working days. 3. Attend the City's 90% design review meeting as referenced in section 3A(4). 4. Comcast shall review and approve the City's final plans, specifications and Joint Utility Trench Plan within ten (10) working days. Comcast shall immediately notify City, if revisions are needed to the final plans, specifications or Joint Utility Trench Plan. Comcast's approval of the final Packet Pg. 193 6.6.a plans, specifications and Joint Utility Trench Plan shall be submitted to the City in writing within the ten (10) working day period. 5. Comcast shall provide the City with the number of working days to complete the installation of cables, conductors and remove Comcast's overhead system. 6. Comcast shall attend additional City Utility coordination meetings, as necessary, to resolve all remaining design conflicts, issues and changes. B. Construction Phase. Comcast shall maintain continued coordination with the City's Contractor regarding installation of Comcast's facilities. This coordination shall include, but not be limited, to the following: 1. Comcast shall attend the Preconstruction Meeting. 2. Subject to the schedule required in the City's Bid and Contract Document Specifications for 76th @ 2121h Intersection Improvements project, the City's Contractor shall prepare a schedule of work in accordance with the plans and specifications for City review. Comcast shall review and provide comments within five (5) working days of receipt. If Comcast does not provide the City with comments within five (5) working days, the schedule shall be considered accepted by Comcast. Comcast shall complete its work in accordance with the City's Contractor's schedule. Comcast will not be held liable for any delays in the schedule created by the City's Contractor or another utility's delay. 3. A weekly meeting will be held in which the City's Contractor will provide a schedule and list of materials needed for the following two weeks. Comcast will have at least five (5) working days to deliver the materials according to the list of materials given to them at the weekly meeting. A representative from Comcast shall attend each meeting and provide weekly progress reports. The Comcast representative shall be responsible for coordinating the delivery of materials per the schedule at these weekly meetings. 4. Comcast shall furnish all materials including vaults, conduits, and all other materials necessary for installation of the vaults and conduits required by the City's Contractor for that week, not less than ten (10) working days prior to the date that the work is scheduled based upon the weekly meeting. The City's Contractor shall provide a location to Comcast for the materials to be delivered, off-loaded by the City's Contractor, and placed in a secure area. 5. Comcast will provide an inspector on -site, on two (2) working days' notice, to inspect the installation of all vault and conduit installation work. Comcast will not provide a daily on -site inspector, but will within two (2) working days' notice provide an inspector to inspect the requested area of the joint trench for the placement of their vaults and conduits. Comcast's inspector shall not direct the City's Contractor in any manner; the Comcast inspector shall communicate all requirements and requests to the City's inspector. 6. Comcast shall, within ten (10) working days after receipt of written notification of completion of installation of Comcast's conduit and vault, issue written notification of any deficiencies or issue written notification of acceptance. The City's Contractor will correct the deficiencies upon approval by the City of the requested work. If, after the ten (10) working day period, 3 Packet Pg. 194 6.6.a notification has not been received by City, then the Comcast conduit and vault system shall be considered complete and accepted by Comcast. 7. Once all sections of vault and conduit installation are completed by the City and accepted by Comcast, the City will issue a Notice to Proceed to Comcast to commence installation of the conductors and equipment. Comcast or its contractor's crews may need to accommodate another utility that is trying to work in the same area. Comcast, or its contractor, will complete installation of the conductors and equipment within twenty (20) working days from the City's Notice to Proceed; provided that reasonable access to the project is given by the City's Contractor or a subcontractor in the area where the City is requesting Comcast to begin work. Comcast shall notify the City in writing when the new underground system is energized. Comcast will coordinate its conductor and equipment installation such that Comcast, or its contractor, will install as much of this equipment as possible prior to completion of the entire vault and conduit system by the City's Contractor. 8. Comcast will be responsible for plant installation and wreck -out work associated with the undergrounding. This work shall include but not be limited to furnishing and installing all cables, conductors and electrical equipment for the conversion to underground, and for the removal of other equipment no longer needed. 9. Comcast, or its contractor, will perform cut -over and transfer of existing customers and facilities to the new underground system where applicable. Comcast or its contractor will notify such customers 48 hours in advance of the pending outage. 10. Once transfer of existing customers and facilities to the new underground system is complete, Comcast, or its contractor, will remove all overhead systems within two (2) working days. Based on PUD Joint Utility Agreement, Comcast will be responsible for removing the pole(s) if their lines are the last ones standing. 11. Comcast will provide the Certification of Materials Origin (CMO), guaranteeing that all their products containing steel or iron (incorporated into the project) will meet all "Buy America" provisions (23 CFR 635.410, 23 USC 313). This provision applies to all products manufactured predominately of steel and iron, if the product consists of at least 90% steel or iron content when it is delivered to the jobsite for installation. The 90% is a percentage of the total monetary value of the manufactured product. 12. Comcast shall maintain any utility facilities constructed under this Agreement from the date of acceptance of the facilities by Comcast. The cost of any future improvements and / or maintenance, repairs, or corrections to any utility facilities covered under the terms of this Agreement shall be the exclusive responsibility of Comcast in accordance with this Agreement. C. Traffic Control. Comcast or its contractor will provide traffic control and flaggers for installation of new underground conductors and devices along with overhead construction and removal when required. Comcast will coordinate its traffic control with other utilities, the City's Contractor and the City. Comcast should keep at least one lane open in each direction at all times, unless otherwise approved by City Engineer. In the event that lane closure(s) are necessary for performance of work, Comcast shall be al Packet Pg. 195 6.6.a limited to working between the hours of 7AM to 6PM from July 1st, 2016 through September 6t', 2016 and between the hours of 8AM to 4:30PM on all other days, (excluding weekends and holidays), unless otherwise approved by the City Engineer. Traffic control plans must be approved ten (10) working days in advance by the City before implementation by Comcast. 5. COST ALLOCATION A. Lump sum. Comcast agrees to pay the estimated lump sum of $79,412 to the City as compensation for the City's work under this Agreement. The estimated lump sum includes the contractor costs for Comcast's portion of the joint trench (decided by the number of conduits placed), installation for their vaults, traffic control, mobilization, erosion control, and other incidentals costs to complete the work. The cost allocated to the design and construction management of this utility work is also included in the lump sum cost (calculated based on the number of Comcast conduits per joint trench and length of joint trench). This amount does not include any additional change order expenses that are caused by Comcast. The estimated lump sum shall be paid as follows: 1. 20% of the total estimated lump sum within thirty (30) days of the signing of this Agreement. 2. 30% of the total estimated lump sum not more than sixty (60) days after the City's Contractor has completed 50% of the utility undergrounding work. 3. The remaining 50% of the total estimated lump sum not more than sixty (60) days after the City's Contractor has completed 100% of the utility undergrounding work. 4. If the actual cost of Comcast's portion of the underground work exceeds the "estimated lump sum" referenced in paragraphs 1 through 3 above, Comcast shall pay the remaining actual costs to the City within 30 days of Comcast's completion of the work identified in Section 4 ("Responsibilities of Comcast") above. 5. The City will provide Comcast with advance notice of reasonably expected dates of completion of 50% and 100% of the utility undergrounding work. Comcast agrees to initiate internal funding request procedures at the time that the advance notice is provided, so that Comcast's payments will be made as soon as possible after the actual completion dates, and within the maximum number of days specified in paragraphs 1 through 4 above. B. Change Orders. Payment for change orders shall be determined based upon the following: 1. By City. Comcast agrees to pay its share, as determined by the City based upon Section 1-09.4, Equitable Adjustments, 2016 Standard Specifications, of any additional expenses incurred in providing the trench due to any over excavation required or any other unforeseen conditions, including any additional trench width or depth attributable to errors in their design or conflicts not accounted for in their design, as well as additional expenses due to any delays caused by Comcast. 2. By Comcast. Approval of change orders requested by Comcast shall be obtained from the City. Comcast shall submit any change requested to be performed by the City's Contractor to the City's Inspector. The City's Inspector shall submit change order requests to the City's Contractor, obtain a price from the City's Contractor to perform the work, and notify Comcast of this price. Comcast shall 5 Packet Pg. 196 6.6.a have twenty-four (24) hours to respond. Comcast shall be liable to the City for all additional costs incurred by the City to perform additional work. C. Claims by City's Contractor. Comcast agrees to pay the entire cost of any claims made by the City's Contractor that are determined by the City to be caused by Comcast. These claims may include, but are not limited to, claims for delays caused by untimely installation of Comcast facilities, delays caused by Comcast's failure to timely provide materials, or any other claims caused by Comcast based upon disputes between the City's Contractor and Comcast's contractor or Comcast's inspector. 6. HOLD HARMLESS & INDEMNITY A. 1. Comcast shall hold harmless, indemnify and defend the City, its officers, appointed and elected officials, employees and agents, from and against any and all claims, actions, suits, liability, loss, expenses, damages and judgments of any nature whatsoever, including costs and attorney's fees in defense thereof, for injury, sickness, liability or death to persons or damage to property or business, caused by or arising out of Comcast's negligent or intentional acts, errors or omissions in the performance of this Agreement and arising by reason of Comcast's participation in the City's project. PROVIDED, that in the event of the concurrent negligence of the Parties, Comcast's obligations hereunder shall apply only to the percentage of fault attributable to Comcast, its officers, officials, employees or agents. 2. Comcast shall hold harmless, indemnify and defend the City, its officers, appointed and elected officials, employees and agents from and against any and all claims, costs, expenses, actions, suits, liability, loss, damages and judgments of any nature whatsoever, including costs and attorney's fees in defense thereof, caused by or relating to Comcast's or its contractor's failure to timely complete its work, except as identified elsewhere in this Agreement. B. The City shall hold harmless, indemnify and defend Comcast, its officers, appointed and elected officials, employees and agents, from and against any and all claims, actions, suits, liability, loss, expenses, damages and judgments of any nature whatsoever, including costs and attorney's fees in defense thereof, for injury, sickness, liability or death to persons or damage to property or business, caused by or arising out of the City's negligent or intentional acts, errors or omissions in the performance of this Agreement and arising by reason of the City participation in the City's project. PROVIDED, that in the event of the concurrent negligence of the Parties, the City's obligations hereunder shall apply only to the percentage of fault attributable to the City, its officers, officials, employees or agents. C. The foregoing indemnity provisions are specifically and expressly intended to constitute a waiver of each Party's immunity under Washington Industrial Insurance Act, Title 51, with respect to the other Party only, and only to the extent necessary to provide each party with a full and complete indemnity of claims made by the other Party's employees. The Parties acknowledge that these provisions were specifically negotiated and agreed upon by them. Con Packet Pg. 197 6.6.a D. The provisions of this Section shall survive the expiration or earlier termination of the Agreement with regard to any event that occurs prior to or on the date of such expiration or earlier termination. 7. OTHER RIGHTS AND DUTIES CONTROLLED BY FRANCHISE All other rights and duties of Comcast and the City concerning this Agreement are governed by the franchise between Comcast and the City of Edmonds, as it presently exists and as it may be hereafter amended. 8. INSURANCE Comcast shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the provision of services or materials to the City. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. Comcast's maintenance of insurance as required by this Agreement shall not be construed to limit Comcast's liability to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. Comcast shall obtain, at a minimum, a Commercial General Liability policy with coverage limits of not less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 product liability aggregate limit. The insurance policies are to contain, or be endorsed to contain, the following provisions for Commercial General Liability insurance: 1. Comcast's insurance coverage shall be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be in excess of Comcast's insurance and shall not contribute with it. 2. Comcast's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice has been given to the City. Comcast shall furnish the City with certificates and a copy of any amendatory endorsements evidencing Comcast's insurance requirements before the commencement of Comcast's obligations under this Agreement. 9. MISCELLANEOUS A. This agreement expires upon completion of the 76t' @ 212'h Intersection Improvements project. B. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. C. Jurisdiction and venue for this Agreement lie exclusively in Snohomish County, Washington. 7 Packet Pg. 198 6.6.a Dated this day of , 2016 CITY OF EDMONDS David O. Earling Mayor ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Name: Its COMCAST Packet Pg. 199 6.7 City Council Agenda Item Meeting Date: 05/24/2016 Presentation of an Agreement with Wave Broadband for the underground conversion of overhead utility lines within the 76th @ 212th Intersection Improvements project limits (5 min.) Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History None. Staff Recommendation Forward this item to the consent agenda for approval at the June 7th City Council meeting. Narrative As part of the 76th Ave and 212`" St. Intersection Improvements project, Wave's overhead utility lines will be converted to an underground system. The City's contractor and Wave will be responsible for certain tasks during the construction phase, in order to complete the conversion. The City's contractor will excavate a joint trench, install vaults and conduits, and backfill and compact the trench. Wave will provide the vaults and conduits to the City's contractor. Once those have been installed, Wave will be responsible for installing their conductors and equipment and removing their portion of the overhead system. The agreement also covers the estimated amount to be paid by Wave to the City for their share of the work. The project is scheduled to begin construction in July 2016. The agreement has been approved to form by the City Attorney. Attachments: Wave Broadband Agreement Packet Pg. 200 6.7.a AGREEMENT BETWEEN WAVE BROADBAND AND THE CITY OF EDMONDS GOVERNING THE 76th AVE. W (i, 212TH ST. SW INTERSECTIONIMPROVEMENTS THIS AGREEMENT ("Agreement") is made by and between the City of Edmonds, a Washington municipal corporation (the "City"), and Astound Broadband, LLC dba Wave ("Wave") (collectively, the "Parties") to coordinate the undergrounding of utilities for the City's 76`h Ave. W @ 212`h St. SW Intersection Improvements. 1. PROJECT DESCRIPTION The City is close to completing the design of the 76`h Ave. W @ 212`h St. SW Intersection Improvements project ("Project"), at the intersection of 76th Ave. W @ 212th St. SW, Edmonds, Washington. The intersection improvements include roadway widening for the addition of left turn, right turn, and / or bike lanes for all movements and traffic signal operation improvements, in order to reduce intersection delay and improve vehicle / non - motorized transportation safety. The City has determined that, as part of the project, it will be necessary for utilities to underground their existing overhead systems, and to utilize the City's Contractor on the Project to install an underground conduit and vault system. The City's Contractor will construct joint trenches to accommodate Frontier, Comcast, the Public Utility District No 1 of Snohomish County, Wave, and WSDOT / City utility lines. In the joint trenches, the City's Contractor will place all required conduits and vaults that will accommodate the Wave facilities and will allow Wave to install conductors and equipment for a new underground system. Wave will cut -over and transfer existing customers to the new underground system and remove their overhead systems within the Project. 2. INCORPORATED PLANS AND SPECIFICATION The approved / sealed plans and specifications are scheduled to be completed in May 2016 and provided to Wave at that time: 761h Ave. n, 212' St. Intersection Improvements project E1CA / c368 Federal Aid No. CM2511(004) Plans, Specifications and Contract Documents (Contract Documents). The plans currently being prepared by David Evans & Associates will show in detail the location of all joint trenches and the quantity, size and type of vaults and conduits for each joint trench. 3. RESPONSIBILITIES OF CITY OF EDMONDS A. Design Phase: 1. Prior to Wave starting work under this agreement, City shall provide the following information: i. Provide Wave with a written scope of work and the limits of the underground conversion work. ii. Provide the project schedule showing the completion of final design, advertisement for construction bids and approximate start date for construction. iii. Provide Wave the electronic drawings for the base map, utilities, and City improvements. 1 Packet Pg. 201 6.7.a 2. The City will conduct an initial meeting with the utility companies to discuss scope of work, design details and project schedule for completing the design phase. 3. The City's consultant will incorporate Wave's design plans into the City's 90% plans and specifications and prepare a Joint Utility Trench Plan for the utility underground conversion. The 90% design will be provided to Wave for review and comment. 4. The City will conduct a design review meeting with the utility companies to discuss conflicts and changes identified in the 90% plans. 5. The City's consultant will incorporate Wave's comments on the 90% plans and finalize the plans, specifications and Joint Utility Trench Plan. 6. The City will provide Wave with a copy of the final plans, specifications and Joint Utility Trench Plan for the project. B. Construction Phase: 1. Contractor Duties - The City's Contractor shall excavate the trench, accommodate and coordinate the installation of City utilities, install vaults and conduits, clear all conduits of debris, furnish and install bedding material, backfill and compact the trench, and perform any restoration required by the City within the right-of-way. 2. Notice of Materials Required - The City, or the City's Contractor, will provide Wave, or its contractor, not less than ten (10) working days' notice of its request to deliver necessary conduits, and other materials. 3. Off -Loading and Storage - The City, or the City's Contractor, will provide the labor and equipment for the off-loading of the conduit, and vault materials delivered by Wave to the job site. The City's Contractor will provide secure staging and storage areas for materials provided by Wave. The City's Contractor shall be responsible for the security and condition of these materials until they are installed and accepted by Wave or returned to Wave's custody. 4. Weekly Construction Meetings - Facilitate weekly (or as otherwise agreed by the City and Wave) construction coordination meetings (including Pre - construction meeting) to include all relevant parties participating in the joint trench, including City's Contractor. 5. Traffic Control - Provide flagging and traffic control as required for all work performed by the City. 4. RESPONSIBILITIES OF WAVE A. Design Phase: 1. Attend the City's initial design meeting as referenced in section 3A(2). 2. Wave shall review the City's 90% plans, specifications and Joint Utility Trench Plan and provide comments to the City within ten (10) working days. 3. Attend the City's 90% design review meeting as referenced in section 3A(4). 4. Wave shall review and approve the City's final plans, specifications and Joint Utility Trench Plan within ten (10) working days. Wave shall immediately notify City, if revisions are needed to the final plans, specifications or Joint Utility Trench Plan. Wave's approval of the final plans, specifications and Packet Pg. 202 6.7.a Joint Utility Trench Plan shall be submitted to the City in writing within the ten (10) working day period. 5. Wave shall provide the City with the number of working days to complete the installation of cables, conductors and remove Wave's overhead system. 6. Wave shall attend additional City Utility coordination meetings, as necessary, to resolve all remaining design conflicts, issues and changes. B. Construction Phase. Wave shall maintain continued coordination with the City's Contractor regarding installation of Wave's facilities. This coordination shall include, but not be limited, to the following: 1. Wave shall attend the Preconstruction Meeting. 2. Subject to the schedule required in the City's Bid and Contract Document Specifications for 76th @ 2121h Intersection Improvements project, the City's Contractor shall prepare a schedule of work in accordance with the plans and specifications for City review. Wave shall review and provide comments within five (5) working days of receipt. If Wave does not provide the City with comments within five (5) working days, the schedule shall be considered accepted by Wave. Wave shall complete its work in accordance with the City's Contractor's schedule. Wave will not be held liable for any delays in the schedule created by the City's Contractor or another utility's delay. 3. A weekly meeting will be held in which the City's Contractor will provide a schedule and list of materials needed for the following two weeks. Wave will have at least five (5) working days to deliver the materials according to the list of materials given to them at the weekly meeting. A representative from Wave shall attend each meeting (when necessary) and provide weekly progress reports (when necessary). The Wave representative shall be responsible for coordinating the delivery of materials per the schedule at these weekly meetings. 4. Wave shall furnish the vaults and all materials necessary for installation of the vaults required by the City's Contractor for that week, not less than ten (10) working days prior to the date that the work is scheduled based upon the weekly meeting. The City's Contractor shall provide a location to Wave for the materials to be delivered, off-loaded by the City's Contractor, and placed in a secure area. 5. Wave will provide an inspector on -site, on two (2) working days' notice, to inspect the installation of all vault and conduit installation work. Wave will not provide a daily on -site inspector, but will within two (2) working days' notice provide an inspector to inspect the requested area of the joint trench for the placement of their vaults and conduits. Wave's inspector shall not direct the City's Contractor in any manner; the Wave inspector shall communicate all requirements and requests to the City's inspector. 6. Wave shall, within ten (10) working days after receipt of written notification of completion of installation of Wave's conduit and vault, issue written notification of any deficiencies or issue written notification of acceptance. The City's Contractor will correct the deficiencies upon approval by the City of the requested work. If, after the ten (10) working day period, notification 3 Packet Pg. 203 6.7.a has not been received by City, then the Wave conduit and vault system shall be considered complete and accepted by Wave. 7. Once all sections of vault and conduit installation are completed by the City and accepted by Wave, the City will issue a Notice to Proceed to Wave to commence installation of the conductors and equipment. Wave or its contractor's crews may need to accommodate another utility that is trying to work in the same area. Wave, or its contractor, will complete installation of the conductors and equipment within twenty three (23) working days from the City's Notice to Proceed; provided that reasonable access to the project is given by the City's Contractor or a subcontractor in the area where the City is requesting Wave to begin work. Wave shall notify the City in writing when the new underground system is energized. Wave will coordinate its conductor and equipment installation such that Wave, or its contractor, will install as much of this equipment as possible prior to completion of the entire vault and conduit system by the City's Contractor. 8. Wave will be responsible for plant installation and wreck -out work associated with the undergrounding. This work shall include but not be limited to furnishing and installing all cables, conductors and electrical equipment for the conversion to underground, and for the removal of other equipment no longer needed. 9. Wave, or its contractor, will perform cut -over and transfer of existing customers and facilities to the new underground system where applicable. Wave or its contractor will notify such customers 48 hours in advance of the pending outage. 10. Once transfer of existing customers and facilities to the new underground system is complete, Wave, or its contractor, will remove all overhead systems within two (2) working days. Based on PUD Joint Utility Agreement, Wave will be responsible for removing the pole(s) if their lines are the last ones standing. 11. Wave will provide the Certification of Materials Origin (CMO), guaranteeing that all their products containing steel or iron will meet all "Buy America" provisions (23 CFR 635.4101 23 USC 313). This provision applies to all products manufactured predominately of steel and iron, if the product consists of at least 90% steel or iron content when it is delivered to the jobsite for installation. The 90% is a percentage of the total monetary value of the manufactured product. 12. Wave shall maintain any utility facilities constructed under this Agreement from the date of acceptance of the facilities by Wave. The cost of any future improvements and / or maintenance, repairs, or corrections to any utility facilities covered under the terms of this Agreement shall be the exclusive responsibility of Wave in accordance with this Agreement. C. Traffic Control. Wave or its contractor will provide traffic control and flaggers for installation of new underground conductors and devices along with overhead construction and removal when required. Wave will coordinate its traffic control with other utilities, the City's Contractor and the City. Wave should keep at least one travel lane open in each direction at all times, unless otherwise approved by City Engineer. In the event that lane closure(s) are necessary for performance of work, Wave shall be al Packet Pg. 204 6.7.a limited to working between the hours of 7AM to 6PM from July 1st, 2016 through September 61h, 2016 and between the hours of 8AM to 4:30PM on all other days (excluding weekends and holidays), unless otherwise approved by the City Engineer. Traffic control plans must be approved ten (10) working days in advance by the City before implementation by Wave. 5. COST ALLOCATION A. Lump sum. Wave agrees to pay the estimated lump sum of $85,815 to the City as compensation for the City's work under this Agreement. The estimated lump sum includes the contractor costs for Wave's portion of the joint trench (decided by the number of conduits placed), installation for their vaults, traffic control, mobilization, erosion control, and other incidentals costs to complete the work. The cost allocated to the design and construction management of this utility work is also included in the lump sum cost (calculated based on the number of Wave conduits per joint trench and length of joint trench). This amount does not include any additional change order expenses that are caused by Wave. The estimated lump sum shall be paid as follows: 1. 20% of the total estimated lump sum within thirty (30) days of the signing of this Agreement. 2. 30% of the total estimated lump sum not more than sixty (60) days after the City's Contractor has completed 50% of the utility undergrounding work. 3. The remaining 50% of the total estimated lump sum not more than sixty (60) days after the City's Contractor has completed 100% of the utility undergrounding work. 4. If the actual cost of Wave's portion of the underground work exceeds the "estimated lump sum" referenced in paragraphs 1 through 3 above, the City shall provide Wave with a full accounting of the project and specifically identify any overage that has been allocated to Wave. Wave shall pay any undisputed portion the remaining actual costs to the City within 30 days of Wave's completion of the work identified in Section 4 ("Responsibilities of Wave") above. 5. The City will provide Wave with advance notice of reasonably expected dates of completion of 50% and 100% of the utility undergrounding work. Wave agrees to initiate internal funding request procedures at the time that the advance notice is provided, so that Wave's payments will be made as soon as possible after the actual completion dates, and within the maximum number of days specified in paragraphs 1 through 4 above. B. Change Orders. Payment for change orders shall be determined based upon the following: 1. By City. Wave agrees to pay its share, as determined by the City based upon Section 1-09.4, Equitable Adjustments, 2016 Standard Specifications, of any additional expenses incurred in providing the trench due to any over excavation required or any other unforeseen conditions, including any additional trench width or depth attributable to errors in their design or conflicts not accounted for in their design, as well as additional expenses due to any material delays caused solely by Wave. 5 Packet Pg. 205 6.7.a 2. By Wave. Approval of change orders requested by Wave shall be obtained from the City. Wave shall submit any change requested to be performed by the City's Contractor to the City's Inspector. The City's Inspector shall submit change order requests to the City's Contractor, obtain a price from the City's Contractor to perform the work, and notify Wave of this price. Wave shall have twenty-four (24) hours to respond. Wave shall be liable to the City for all additional reasonable costs incurred by the City to perform additional work. C. Claims by City's Contractor. Wave agrees to pay the entire cost of any claims made by the City's Contractor that are reasonably determined by the City to be solely caused by Wave. These claims may include, but are not limited to, claims for delays caused by untimely installation of Wave facilities, delays caused by Wave's failure to timely provide materials, or any other claims caused by Wave based upon disputes between the City's Contractor and Wave's contractor or Wave's inspector. 6. HOLD HARMLESS & INDEMNITY A. 1. Wave shall hold harmless, indemnify and defend the City, its officers, appointed and elected officials, employees and agents, from and against any and all third -party claims, actions, suits, liability, loss, expenses, damages and judgments of any nature whatsoever, including costs and attorney's fees in defense thereof, for injury, sickness, liability or death to persons or damage to property or business, caused by or arising out of Wave's negligent or intentional acts, errors or omissions in the performance of this Agreement and arising by reason of Wave's participation in the City's project. PROVIDED, that in the event of the concurrent negligence of the Parties, Wave's obligations hereunder shall apply only to the percentage of fault attributable to Wave, its officers, officials, employees or agents. 2. Wave shall hold harmless, indemnify and defend the City, its officers, appointed and elected officials, employees and agents from and against any and all third -party claims, costs, expenses, actions, suits, liability, loss, damages and judgments of any nature whatsoever, including costs and attorney's fees in defense thereof, caused by or relating to Wave's or its contractor's failure to timely complete its work, except as identified elsewhere in this Agreement if such failure is the sole cause of such indemnity claim. B. The City shall hold harmless, indemnify and defend Wave, its officers, appointed and elected officials, employees and agents, from and against any and all third -party claims, actions, suits, liability, loss, expenses, damages and judgments of any nature whatsoever, including costs and attorney's fees in defense thereof, for injury, sickness, liability or death to persons or damage to property or business, caused by or arising out of the City's negligent or intentional acts, errors or omissions in the performance of this Agreement and arising by reason of the City participation in the City's project. PROVIDED, that in the event of the concurrent negligence of the Parties, the City's obligations hereunder shall apply only to the percentage of fault attributable to the City, its officers, officials, employees or agents. C. The foregoing indemnity provisions are specifically and expressly intended to constitute a waiver of each Party's immunity under Washington Industrial Insurance Act, Title 51, with C� Packet Pg. 206 6.7.a respect to the other Party only, and only to the extent necessary to provide each party with a full and complete indemnity of claims made by the other Party's employees. The Parties acknowledge that these provisions were specifically negotiated and agreed upon by them. D. The provisions of this Section shall survive the expiration or earlier termination of the Agreement for a period of two (2) years with regard to any event that occurs prior to or on the date of such expiration or earlier termination. 7. OTHER RIGHTS AND DUTIES CONTROLLED BY FRANCHISE All other rights and duties of Wave and the City concerning this Agreement are governed by the franchise between Wave and the City of Edmonds, as it presently exists and as it may be hereafter amended. 8. INSURANCE Wave shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the provision of services or materials to the City. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. Wave's maintenance of insurance as required by this Agreement shall not be construed to limit Wave's liability to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. Wave shall obtain, at a minimum, a Commercial General Liability policy with coverage limits of not less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 product liability aggregate limit. The insurance policies are to contain, or be endorsed to contain, the following provisions for Commercial General Liability insurance: Wave's insurance coverage shall be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be in excess of Wave's insurance and shall not contribute with it. Wave 's insurance shall not be cancelled by either party, except after thirty (30) days prior written notice has been given to the City. Wave shall furnish the City with certificates and a copy of any amendatory endorsements evidencing Wave's insurance requirements before the commencement of Wave's obligations under this Agreement. 9. MISCELLANEOUS A. This agreement expires upon completion of the 76t' @ 212'h Intersection Improvements project. B. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 7 Packet Pg. 207 6.7.a C. Jurisdiction and venue for this Agreement lie exclusively in Snohomish County, Washington. D. Except for each party's respective indemnification obligations set forth in this Agreement, neither party will be liable for any damages for lost profits, lost revenues, loss of goodwill, loss of anticipated savings, loss of data or cost of purchasing replacement services, or any indirect, incidental, special, consequential, exemplary or punitive damages arising out of the performance or failure to perform under this Agreement or, even if the party has been advised, knew or should have known of the possibility of such damages. Dated this day of , 2016 CITY OF EDMONDS David O. Earling Mayor ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney ASTOUND BROADBAND, LLC Name: Its Packet Pg. 208 s.s City Council Agenda Item Meeting Date: 05/24/2016 Continued discussion regarding Executive Session Records (15 min.) Staff Lead: {Type Name of Staff Lead) Department: City Clerk's Office Preparer: Linda Hynd Packet Pg. 209 7.1 City Council Agenda Item Meeting Date: 05/24/2016 Authorization for the Mayor to Sign the Employment Agreement for the Legislative/Executive Assistant to City Council (10 min.) Staff Lead: N/A Department: City Council Preparer: Sandy Chase Background/History During the 2016 budget review and approval process, the City Council changed the previous Executive Assistant to City Council position from a part time position to a full time position in order to increase legislative and research responsibilities. The revised title of the position is Legislative/Executive Assistant to City Council. Staff Recommendation N/A Narrative The new full time position of Legislative/Executive Assistant to City Council was extensively advertised and many qualified applications were received. Council President Johnson and Councilmember Fraley- Monillas participated on the interview panel along with staff members. After interviews were conducted and reference and background checks completed, Andrew Pierce has been selected for the position. The term of the Agreement is June 1, 2016 and will expire on June 1, 2017 unless extended pursuant to its terms. It is recommended that the City Council authorize the Mayor to sign the Employment Agreement for the Legislative/Executive Assistant to City Council with Andrew Pierce. Copies of the Agreement and the Scope of Work/Position Duties are attached. Attachments: Legislative -Executive Assistant Employment Agreement Packet Pg. 210 May-09-2016 04:48 PM Davis Wright Tremaine, LLP 2066223150 5/8 7.1.a EMPLOYMENT AGREEMENT LEGISLATIVE/EXECUTIVE ASSISTANT TO CITY COUNCIL WHEREAS, the City Council of the City of Edmonds, Washington (hereinafter "City Council") utilizes the services of a Legislative/Executive Assistant to perform a variety of confidential tasks related to its legislative and research functions; and WHEREAS, the Mayor of the City of Edmonds is by state statute the chief administrative officer of the City, invested with the power to hire and fire employees and to direct their day-to-day activities; and WHEREAS, in the interest of fostering an appropriate working relationship between the Executive Assistant and the City Council, the Mayor wishes to delegate the day-to-day responsibility for the direction of said person to the City Council's President; and WHEREAS, the City Council and Mayor wish to fill the position of Legislative/Executive Assistant with an employee, specifically answerable to the Council, under specific, limited terms and conditions governed by the provisions of this employment agreement and not subject to the general personnel policies of this City; NOW, THEREFORE, the City of Edmonds, Washington, acting by and through its Mayor, and Andrew fierce (hereinafter "Employee"), do hereby enter into this agreement for employment services ("Agreement'). The Employee's employment shall be governed exclusively by the provisions of this Agreement unless otherwise provided herein. 1, Term of Employment: This Agreement will take effect dune 1. 2016 and will expire on dune 1, 2017 unless extended pursuant to its terms. Thereafter, this Agreement may be extended for an unlimited number of terms of one calendar year duration at the sole discretion of the City Council. The purpose of this term is to permit an annual review of the performance of the Employee by the outgoing City Council President in order. that the City Council President may determine whether or not it is appropriate to renew this Agreement for an additional term. It is one of the basic understandings of this Agreement that the Employee will work closely with the City Council President and the City Council. As such, this position shall be one in which the confidence of the City Council President and City Council shall be essential to the proper performance of the Employee's duties. Therefore, the City Council reserves the right not to renew this Agreement, or to terminate this Agreement as herein provided in order to preserve that confidence and a feeling of confidentiality between the City Council President, the City Council and the Employee as Legislative/Executive Assistant. 2. Duties: The Employee shall serve as the Legislative/Executive Assistant for the City Council, complete legislative research when requested by Council, and backup videographer as necessary. The Employee shall be under the general day-to-day direction of the City Council President and shall provide such assistance as may be necessary to individual members of the City Council. For project work (requested by Packet Pg. 211 May-09-2016 04:48 PM Davis Wright Tremaine, LLP 2066223150 6/8 7.1.a 2016 Employment Agreement Legislative/Executive Assistant to City Council individual members of City Council), authorization from the City Council President is required. In the event of a conflict in such directions, the Employee shall rely upon the direction of the City Council President. A generalized description of the duties of this position is attached hereto as Exhibit A and incorporated herein by this reference. The listing of duties in Exhibit A is intended as a descriptive tool only, and shall not limit the City Council President or City Council to make task assignments; provided, however, that such duties be linked 'to the City Council President's Office and the legislative function of the City Council and shall, in all respects, be governed by statutory, constitutional and ordinance limitations on the duties of public employees. The Mayor of the City of Edmonds, by his signature below, specifically acknowledges that he has delegated his statutory authority to direct the day-to-day duties of this Employee, and this Employee alone, to the City Council to be exercised by and through the City Council President. This delegation is revocable and shall not be binding on the subsequent elected or appointed mayors unless ratified by them. 3. Hours of Work: The Employee shall work office hours as assigned and directed by the City Council through the City Council President. Such hours may normally be worked between 8:00 a.m. and 5:00 p.m., with one (1) hour off of work (unpaid) for a meal (rest) period no later than five hours after the start of the work shift, Monday through Friday. The hours of work on Tuesdays may be adjusted to 1 pm — 10 pm with one (1) hour off of work (unpaid) for a meal (rest) period no later than five hours after the start of the work shift. In addition, the Employee may perform assigned work off site. Such hours shall be within prescribed limits and approved by the City Council President. It is anticipated that the Employee shall work up to 40 hours per week. NOTE: The level of the Employee's benefits is based upon a proration of hours worked. This general description of working hours shall not limit the ability of the City Council President to change the working schedule or adjust it from time to time. 4. Wages and Benefits: The wages set forth in Section 4 hereby provides for a base rate of KIM per hour. The City will pay the applicable employer's portion of Medicare, PERS retirement, Municipal Employee Benefit Trust (MEBT), Washington State Industrial Taxes, and such other payments or benefits as may be required under the provisions of state and federal law based upon the number of hours worked. MEBT benefits shall be provided as required by law or by the provisions of a plan document. "Plan Document" shall mean for the purposes of this Agreement the MEBT or other contract, or policy documents which require, by their terms, the participation of all qualified employees. The benefits to be paid to the Employee shall be governed solely by this Agreement. No benefit not specifically addressed or listed herein shall be granted to the Employee. The provisions of this Agreement shall control over any conflicting provision of the City ordinances, City Personnel Policy Manual, any collective bargaining agreement or any other general grant of benefits to City employees. The benefits which the Employee shall receive are limited to the following: Packet Pg. 212 May-09-2016 04:48 PM Davis Wright Tremaine, LLP 2066223150 7/8 7.1.a 2016 Employment Agreement Legislative/Executive Assistant to City Council 4.1 Insurance Benefits: The City will allow the Employee to participate in the City's group employee insurance programs listed below. The City will pay the insurance premiums in accordance with the following schedule: INSURANCE BENEFIT/PREMIUM PAID *Dental (WDS) family coverage / 90% *Vision / 90% *Medical / 90% Medicare /As per Federal law Industrial Accident /As per State law Public Employees Retirement /As per State law Unemployment Insurance /As per State law MEBT /As per City ordinance *NOTE: The City pays 90% of the health insurance premium costs for a 100% full-time employee (working 40 hours per week). This percentage would be adjusted for example, if the hours of this position consistently remained at 36 hours a week (90% of an ,=). The City will allow the Employee to use payroll deduction (Premium Only Plan) to pay for the Employee's cost of the above -listed insurance benefits. The City's payment is contingent on the Employee's qualification for such insurance program in accordance with Plan Documents and does not constitute an obligation to pay a sum in lieu of insurance or premium. 4.2 Vacation: Annual vacation is 'earned at the rate of 7.33 hours per month. Earned vacation can be carried over into the next calendar year, provided the amount carried over does not exceed 176 hours total at the end of the duration of the one year contract. Unused, accrued vacation shall be paid upon termination of employment. 4.3 Sick Leave: Sick leave is earned at the rate of 96 hours per year. Earned sick leave can be accumulated up to a maximum of 500 hours, Unused, accrued sick leave shall be forfeited upon termination of employment. 4.4 Holiday Pay: The employee shall receive pay for all holidays during which City offices are closed. 5. Confidentiality: One of the basic purposes of this Agreement is to provide an employee who serves in a confidential capacity to the City Council and its City Council President. The Employee acknowledges that he has been informed of the necessity for confidentiality and understands that he shall report directly to the City Council President any matter which he feels would breach such confidence or confidentiality. In the event of any apparent conflict between the needs of the City Council and that of the City in general, the Employee shall report such matter to the City Council President and rely on his/her direction. In keeping with this confidential relationship, the Legislative/Executive Assistant position shall not be a part of a collective bargaining unit or subject to any collective bargaining agreement. Packet Pg. 213 8/8 7.1.a 2016 Employment Agreement Legislativc/Executive Assistant to City Council 6. Termination of Agreement: The City, by its Mayor and City Council, and the Employee acknowledge that this employment agreement creates an at -will employment relationship which may be terminated any time with or without cause by either party. This paragraph shall control and supersede any portion of this Agreement that might otherwise be construed as in any way altering the Employee's at -will status. 7. Indemnification: As an employee of the City, the Employee shall have the right to indemnification by and on behalf of the City for actions taken in the scope of his/her employment in accordance with the provisions of Chapter 2.06 of the Edmonds City Code as same exists or is hereafter amended. 8. Entire Written Agreement: This document represents the entire agreement, written or oral, between the parties. No representative or other oral agreement by either party shall survive the execution of this document. This document shall be amended only upon the expressed written agreement of both parties. The City Council President shall confer with the Mayor regarding any change. 9. Severability: The provisions of this Agreement shall be severable. In the event that any provision hereof is held to be void, illegal, or unenforceable, the remaining provisions shall survive; PROVIDED, however, that in the event the provisions of paragraph 5, relating to the exclusion of this position from any collective bargaining unit, or of paragraph 6, relating to this Agreement as one of at -will employment, are/is held to be unenforceable, invalid, or void, this Agreement shall immediately be at an end. DONE THIS __,Q �L, day of May, 2016. CITY OF EDMONDS: EMPLOYEE: oll David O. Earling, Mayor Andrew Pierce ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO NORM: Office of the City Attorney Packet Pg. 214 May-09-2016 04:48 PM Davis Wright Tremaine, LLP 2066223150 2/8 .1.a City of EDMONDS Washington Lg,Q1$LATIVE /EXECUTIVE ASSISTANT Scope of WorklPosition Duties Department: Council Pay Grade: $30.00 - $33.00 per hour Bargaining Unit: None Status: Contract position Revised Date: February 2016 Reports To: Council President POSITION PURPOSE: Provides public contact and complex clerical/administrative and research support to the Council. Plans and performs complex administrative office coordination to assure smooth, timely and efficient office operations for the department or assigned office; researches, collects, analyzes and compiles data and information for inclusion in reports; maintains records, files and budgets related to departmental operations, programs and expenditures. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT Intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position -specific duties. Legislative Aide • Researches, collects and analyzes background data on pending legislative matters as requested. • Schedules meetings for Council and individual Council members; prepares agenda memos for Council. • Attends Council meetings, prepares requested reports, minutes, agendas, correspondence and other materials as appropriate and according to decisions and approved actions. • Assists Council President in drafting budget and planning of various Council events and functions including coordinating arrangements for meeting facilities, equipment and refreshments as appropriate; coordinates management of legislative priorities with Council President. • Coordinates and prepares press releases for Council as requested and/or various community relations. • Plans and performs complex administrative office coordination; relieves the Council President of technical clerical and administrative duties having Council -wide. • Completes PSR's for the department, enters payroll into Eden for the department and processes Council accounts payables. • Performs various administrative duties including answering telephones and greeting visitors; provides information in person or on the telephone or refers to appropriate department personnel; opens, screens and routes mail. • Maintains calendars for relating to Council events as requested; schedules appointments and conferences; assists with travel reservations and vehicle check -in and checkout for Council as requested. • Composes, prepares and types a variety of correspondence, memos, reports and other materials and proofreads materials to assure accuracy and completeness. LeglslativerExecutive Assistant April 2016 Packet Pg. 215 May-09-2016 04:48 PM Davis Wright Tremaine, LLP 2066223150 3/8 7.1.a SCOPE OF WOMPOSITION DUTIES Legislative/Executive Assistant ■ Organizes and coordinates office functions, activities and communications; assures efficient workflow and office operations_ ■ Must be able to work independently under direction of Council President to complete assignments. • Maintains accurate financial records and files pertaining to departmental expenditures, budget balances and operations; prepares status reports, charts and other documents as requested; prepares and coordinates purchase of office supplies, equipment and other expenditures. • Provides staff support and administrative assistance to boards and committees; prepares reports, agendas, correspondence and other materials as appropriate and according to decisions and approved actions. • Manages and maintains website for Council and provide website supportladministration for Council and any Council -related assigned boards, committees, groups and/or events. • Operates and maintains the Council video recording equipment and camera operation including; running the camera systems recording Council meetings and redistributing Council meeting records. • Manages and programs content as directed for the City's cable channels (21139). • Maintains files and records related to Council activities/business and retains and purges records as needed under the Washington State records retention and archiving rules. • Operates office machines including: computers, copiers, calculators, fax machines, use of recording equipment for Tuesday night Council meetings and other equipment as assigned. • Performs a variety of special duties, projects or activities of the Council Office Required Knowledge of: • City organization, procedures, federal and state laws. • Administrative functions and operations of a City government. • Legislative processes, research methods, data collection and statistical analysis. • Accurate, lawful, and efficient record -keeping techniques. • Budget monitoring and control including proficient skills in mathematics. • Interpersonal skills using tact, patience and courtesy. • Principles of customer service and public relations. • Proper telephone etiquette. • Effective oral and written communication principles and practices. • Modern office procedures, methods, and equipment including computers and computer applications and software programs sufficient to perform assigned work. • English usage, spelling, grammar and punctuation. • Principles of business letterwriting. . Required Skill in: Computer applications to include Microsoft Office Suite (such as Word, Excel, Outlook, PowerPoint, etc.). • Tracking and researching legislative bills. • Assisting in the management of workload items for 7 Council members who may have, at times, competing interests • Performing technical clerical and administrative duties having department -wide impact. • Planning and performing technical administrative office coordination duties. ■ Maintaining records, files, and information in compliance with laws, policies and procedures. • Interpreting, applying and explaining rules, regulations, policies, procedures and laws. • Must be able to meet required deadlines for leg islative/administrative duties/assignments. • Successfully meeting schedules and time lines. LeglslativelExecutive Assistant April 2016 Packet Pg. 216 May-09-2016 04:48 PM Davis Wright Tremaine, LLP 2066223150 4/8 7.1.a SCOPE OF WORKMOSITION DUTIES Legislative/Executive Assistant • Preparing a variety of reports, logs, records and files related to assigned activities. • Maintaining confidentiality of sensitive information, including confidentiality between staff and Council members: working confidentially with discretion. • Being flexible and able to work with diverse personalities. • Researching a variety of subjects and presenting information in an efficient, accurate manner. • Utilizing personal computer software programs and other relevant software affecting assigned work. • Working with diverse interest groups with potentially competing priorities. • Establishing and maintaining effective working relationships with elected officials, staff (other departments), management, vendors, outside agencies, community groups and the general public. • Meeting schedules and time lines and.ability to work independently. • Communicating effectively verbally and in writing including public relations and customer service, MINIMUM QUALIFICATIONS: Education and Experience: Any combination equivalent to: graduation from high school including or supplemented by course work in political science, business administration, office management, office administration or related field and three years of increasingly responsible administrative office support experience including research work. Previous work experience in a legislative environment and/or role preferred. Required Licenses or Certifications: Valid State of Washington Driver's License. Must be able to successfully complete and pass a background check. WORKING CONDITIONS: Environment: ■ Office environment. • Constant interruptions. • The employee may be required to work some evenings (Tuesday night Council meetings) and occasional weekends for Council events as necessary Physical Abilities: • Hearing, speaking or otherwise communicating to exchange information in person or on the phone. • Reading and understanding a variety of materials. • Operating/using a computer keyboard -and other office equipment. • Sitting, standing or otherwise remaining in a stationary position for extended periods of time. • Bending at the waist, kneeling or crouching, reaching above shoulders and horizontally or otherwise positioning oneself to accomplish tasks. • Lifting/carrying or otherwise moving or transporting up to 20 Ibs Hazards: • Contact with angry or potentially upset individuals. Incumbent Signature- Date: Z G G Department Head: Legislative/Executive Assistant Date: April 2016 Packet Pg. 217