2016-06-07 City Council - Full Agenda-16721.
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o Agenda
Edmonds City Council
snl. ynyo COUNCIL CHAMBERS
250 5TH AVE NORTH, EDMONDS, WA 98020
JUNE 7, 2016, 7:00 PM
CALL TO ORDER/FLAG SALUTE
ROLL CALL
APPROVAL OF THE AGENDA
APPROVAL OF THE CONSENT AGENDA
1. Approval of Council Meeting Minutes of May 24, 2016
2. Approval of claim, payroll and benefit direct deposit, checks and wire payments.
3. Acknowledge receipt of Claims for Damages from Chris and Leslie McGinness ($58,740.00), and
G. Chris Gradwohl ($6,725.97).
4. 2015 Sanitary Sewer Replacement Project Closeout
5. Confirmation of Appointment of William Phipps to the Citizens' Tree Board
6. April Monthly Budgetary Financial Report
7. Acceptance of the Five Corners Roundabout Project
8. Ordinance amending Section 8.16.040 of the Edmonds City Code (ECC); amending the speed
limit along a section of SR-104 (5 minutes)
9. Authorization for Mayor to sign a Supplemental Agreement with Murray, Smith & Associates for
the design of the 2017 Waterline Replacement Project
10. Authorization for Mayor to sign a Supplemental Agreement with BHC Consultants for the 2017
Sewerline Replacement Project
11. Authorization for Mayor to sign an Agreement with Comcast for the underground conversion of
overhead utility line within the 76th Ave W and 212th Intersection Improvements Project limits
12. Authorization for Mayor to Sign an Agreement with Wave Broadband for the underground
conversion of overhead utility lines within the 76th @ 212th Intersection Improvements project
limits
13. Authorization to Contract with James G. Murphy to sell surplus city equipment
14. Authorization to purchase (1) new Caterpillar 420F2 HRC Backhoe Loader from NC Machinery.
Washington state contract #00410 and authorization to surplus their existing backhoe, unit #18, at
auction.
PRESENTATIONS/REPORTS
1. Music4Life Proclamation (5 minutes)
2. Snohomish County Tourism Bureau Presentation (15 minutes)
AUDIENCE COMMENTS (3-MINUTE LIMIT PER PERSON) - REGARDING MATTERS NOT LISTED ON
THE AGENDA AS CLOSED RECORD REVIEW OR AS PUBLIC HEARINGS
PUBLIC HEARINGS
1. Public Hearing on the 2017-2022 Six -Year Transportation Improvement Program (30 minutes)
Edmonds City Council Agenda
June 7, 2016
Page 1
7. ACTION ITEMS
1. Consideration of a Resolution rescinding Resolution 853 regarding the taking of minutes/notes
in Executive Session (10 min.)
8. STUDY ITEMS
1. Update on the Edmonds Waterfront Analysis (15 minutes
2. Discussion of Whether to Continue City's Practice of Conducting Quasi -Judicial Land Use
Hearings (20 minutes)
3. Title 19 Building and Fire Code Updates (30 minutes)
9. MAYOR'S COMMENTS
10. COUNCIL COMMENTS
11. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW
42.30.110(1)(1)
12. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE
SESSION.
ADJOURN
Edmonds City Council Agenda
June 7, 2016
Page 2
3.1
City Council Agenda Item
Meeting Date: 06/7/2016
Approval of Council Meeting Minutes of May 24, 2016
Staff Lead: Scott Passey
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Staff Recommendation
Review and approve the draft meeting minutes on the Consent Agenda.
Narrative
N/A
Attachments:
05-24-16 Draft City Council Meeting Minutes
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3.1.a
EDMONDS CITY COUNCIL DRAFT MINUTES
May 24, 2016
ELECTED OFFICIALS PRESENT
Dave Earling, Mayor
Kristiana Johnson, Council President
Michael Nelson, Councilmember
Adrienne Fraley-Monillas, Councilmember
Dave Teitzel, Councilmember
Thomas Mesaros, Councilmember
Neil Tibbott, Councilmember
ELECTED OFFICIALS ABSENT
Diane Buckshnis, Councilmember
1. CALL TO ORDER/FLAG SALUTE
STAFF PRESENT
J. Burrell, Police Officer
Phil Williams, Public Works Director
Carrie Hite, Parks, Rec. & Cult. Serv. Dir.
Shane Hope, Development Services Director
Bertrand Hauss, Transportation Engineer
Rob English, City Engineer
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jerrie Bevington, Camera Operator
Jeannie Dines, Recorder
The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council
Chambers, 250 5"' Avenue North, Edmonds. The meeting was opened with the flag salute.
2. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present with the exception of
Councilmember Buckshnis.
COUNCIL PRESIDENT JOHNSON MOVED, SECONDED BY COUNCILMEMBER MESAROS,
TO EXCUSE COUNCILMEMBER BUCKSHNIS. MOTION CARRIED UNANIMOUSLY.
3. APPROVAL OF AGENDA
COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO
APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY.
4. APPROVAL OF CONSENT AGENDA ITEMS
COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO
APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items
approved are as follows:
1. APPROVAL OF COUNCIL MEETING MINUTES OF MAY 17, 2016
2. APPROVAL OF CLAIM, PAYROLL AND BENEFIT DIRECT DEPOSIT, CHECKS AND
WIRE PAYMENTS
3. ACKNOWLEDGE RECEIPT OF A CLAIM FOR DAMAGES FROM BARBARA ACETI
($70.76)
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4. CIVIC PLAYFIELDS RIGHT-OF-WAY VACATION
5. AUDIENCE COMMENTS
Marilyn Lindberg, Edmonds, a resident on Sunset Avenue, recalled her comments to the Council a few
weeks ago regarding almost being hit by a southbound car driving in pedestrian pathway. The vehicle
stopped when the driver realized they were in the walkway. She reporting seeing the same thing happen
again about 2 weeks ago when a car going approximately 30 mph the wrong way down Caspers made a
left onto the walkway. The vehicle traveled on the walkway approximately 9-10 houses before she and
others were able to alert them that they were on walkway. She has been told that a motorcycle recently
did the same thing, driving south on walkway. She concluded this was a dangerous situation that the City
should pay attention to.
Sally Wassell, Edmonds, a resident on Sunset Avenue for 27 years, commented the photo on the cover
of the survey taken near corner Caspers & Sunset at the north end was not what most people see; the
photo should have been taken at the Sunset & Edmonds Street corner which would show a parking lot of
diagonally parked cars, obstructing the roadway and blocking the view. She quoted, "The goal of the
project is to improve the quality and safety of public access and the enjoyment of Olympic Mountains and
Puget Sound views. This can be accomplished by extending the City's existing waterfront trail another
2,500 feet north were it will link to the City's existing sidewalk system." She felt the Sunset Avenue
project had been a miserable failure. She read comments in response to two survey questions:
• Question 2 (page 45): My primary use of Sunset Avenue between Main Street and Caspers Street
is as a:
0 83.2% pedestrian
0 47.2% motorists.
o Comment 19: I no longer use Sunset Avenue. It is too congested. The lane is too narrow. It is
a shame Edmonds will continue with this project regardless of this survey.
o Comment 22: I used to walk my dog every day but now I can't due because of the congestion
and no space.
o Comment 28: I've been in Edmonds since 1975. Both my children were raised there. We used
to go have ice cream and to park on Sunset or sit on the grass, eat our cones and enjoy the
view. Trying to navigate Sunset now is like driving through a circus in progress and we avoid
Sunset unless necessary
Question 3: The availability of parking on Sunset Avenue is.
o 9.5% said parking should be removed.
Jim Wassell, Edmonds, resident on Sunset Avenue continued relaying comments from the survey in
response to Question 3:
• Angle parking is too dangerous, drivers cannot see when they pull out, almost hit several times.
The old parking was better. Put it back the way it was or remove parking totally
• Edmonds has other parks and watch opportunities such as Brackett's Landing North and South,
Stamm Overlook, Marina Beach and Edmonds Marsh but none that interfere with fair pedestrian
access as much as Sunset Avenue.
• Comment 42: I think we were on the right track to make Sunset more of a focal point of our
community. Art and extended paths and bicycle access, etc. all a plus. Seems like parking for
access to it doesn't need to be on Sunset. All of the parked cars are a negative for the beauty of
which we are trying to encourage enjoyment.
• Comment 54: It was fine before the angle parking. Now it looks awful and doesn't appear to work
well; it certainly is not an improvement.
• Comment 79: Parked cars are a safety hazard.
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• Comment 103: Really, do you think the City should be proud of this configuration?
• Comment 134: This project is for a walkway, it should not be to encourage people to drive to
Sunset and park there, sometimes all day.
Mr. Wassell requested the the 4-hour parking signs be removed and replaced with no parking except with
a permit. We still have wrong way drivers on our one-way street. There are two signs to prevent people
from entering Sunset and Caspers because Sunset is a one-way street headed north. These signs are too
easy to ignore. People ignore the no -parking stencil was placed on the street in areas where parking is not
allowed. There is no law enforcement on Sunset and there should be.
John Pauls, Edmonds, resident on Sunset for 41 years, suggested his perspective may be useful as the
Council deliberates future modification of the Sunset Avenue walkway. He thanked Mr. Williams and his
staff who have tried to respond to concerns by widening the driveway apron and moving parking spaces
further away. As someone who walks throughout Edmonds, he recalled an incident in 1979-1980 near the
Union Oil pier led to the closure of a gravel area where kids used to park. The kids then moved to Sunset
which resulted in a wild scene. The City responded, tried several options and eventually disbursed
parking along Sunset Avenue into groups of five spaces separated by a yellow zone to provide a viewshed
for residents. That configuration worked well but has been destroyed by the current plan. Sunset was a
place for people to come to watch the sunset and residents didn't even mind drivers parking in the yellow
zone. Now vehicles leave their motors running; one day there were 15 cars with engines idling, one for up
to an hour before he asked them to stop. He cited wild kid behavior, relaying last night there was a young
woman standing in the back of a pickup truck as it backed into a parking space. He assured there were
other things happening as well.
Shirley Pauls, Edmonds, resident on Sunset Avenue, relayed Sunset Avenue had a 3-hour parking limit
for many years, it was now 4 hours. Sunset Avenue is not really a walkway, it is a parkway. People park
on Sunset and board the ferry or park there all day and there is no parking enforcement. She has called
several times for enforcement regarding loud music after 10 pm, and last night regarding the backed in
pickup. Typically the police respond; last night at midnight the police were ticketing a car with no one in
it but no one respond to the report of the pickup backed in, facing the wrong way. She concluded
enforcement would help address the situation. Angle parking is very dangerous, the neighbors' houses,
fences, and porches have been struck. Drivers cannot see when backing out and drivers often honk at cars
backing out. The angle parking impedes the view corridor for drivers because they are avoiding cars
backing out and because drivers cannot see the view past the parked cars. She concluded this was a
dangerous situation that needed to be addressed so that people could use the walkway. She has heard
people say they do not use Sunset Avenue anymore because it is not a nice place to come which is
contrary to the goal to make it better.
Thalia Moutsanides, Edmonds, a resident of Sunset for 30 years, provided written information, recalling
a former resident of Sunset Avenue, Carol Nickisher collected 165 signatures opposed to the walkway as
well as comments people made. Ms. Moutsanides relayed her opposition to the Sunset Avenue walkway
and willingness to compromise. She felt the opinions of those who have spoken against the project have
not been considered and that public comment was simply a formality. She recalled at the February 9
meeting Mr. Williams did not know how much had been spent on the project to date; after asking
someone, it was estimated at $70,000 - $80,000. The City has received approximately $304,000 for the
project; Mr. Williams has quoted different amounts whenever he is asked. Many questions have been
asked, often without an answer including with regard to Burlington Northern. She recalled after
discussing this project for nearly five years, Mr. Williams informed that grant funds would not apply to
the north portion of the project where property is owned by Burlington Northern, approximately half the
project. She assumed the City would be responsible for funding that portion and a portion of the south end
of the project. She suggested modifying the project to a narrower sidewalk, push parking further west and
not allow motorized vehicles on the pathway. She questioned the effort to make this configuration of the
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project work, noting picnic tables are now proposed within the angled parking. She doubted anyone
would want to sit at a picnic table between cars with their engines running. She urged Councilmembers
who are opposed to the project to take a stand against it. There is time to redesign the project; this design
was thrown together and does not work.
Unidentified Speaker, a resident on 84th & 220th, relayed a drunk driver hit someone in the crosswalk
yesterday. When the street was done, it was not intended to have that high a rise. Drivers approach the
signal and when they see a yellow light, they speed up. He feared a child will eventually be hit crossing to
the school. He recalled the same issue in Shoreline on 15th & 160th where there eventually was a fatality.
Royce Napolitino, Edmonds, a City employee but speaking as a resident, said he has been part of the
Edmonds community for 17 years, including living downtown for over 10 years. He, his wife and
daughter love Sunset Avenue. Although they may not love all of the current configuration such as the
parking and the increase in traffic, he urged the Council not to let the vocal minority steer this decision.
The community wants this project to move forward. The naysayers also love Sunset Avenue because they
walk there, bring out-of-town guests there, push strollers and wheelchairs there. Walking communities are
healthier communities; walking has been found to be the most accessible form of physical activity and
being physically active is one of most important steps people can take to improve their health. He cited
the 2015 Step It Up program, the Surgeon General's call to action to promote walking and walkable
communities, that recognizes walking as a great way get physical activity critical for preventing and
treating chronic conditions. The program calls for increasing walking opportunities to increase access to
safe and convenient places to walk, wheelchair roll and create a culture that supports walking for people
of all ages and abilities. While individuals make the decision to walk, the decision can be made easier by
improving community walkability and programs and policies that provide opportunity and encouragement
for walking. His home is in close proximity to Sunset Avenue and they see the pedestrian and vehicular
traffic but they want to share the community's resources with citizens and guests. Tonight the Council
will see concepts; he urged the Council to support Sunset Avenue. He understood the need to work with
homeowners on Sunset so they do not suffer any undue burden and minimize impact on their properties.
Val Stewart, Edmonds, referred to a variance granted for property at 742 Daley Street (PLN2015-0052),
an undeveloped lot totally encumbered by the buffer on Shell Creek which is an anadromous fish stream.
The property was purchased for $20,000 by a developer who apparently saw opportunity; the previous
owner also applied for a variance but it was not granted. The new owner was able to obtain a variance
utilizing a technicality in the ordinance related to reasonable economic use. The Planning Board learned a
variance had been granted via the Development Services Director's report, after the 14-day appeal period
expired. She was pleased the developer was asked to contact adjacent land owners; his offer to sell the
property to those landowners for $29,000 expired in late January. Unfortunately, only the adjacent
property owners knew about the offer; had the City known, the City could have purchased the property
and protected it in perpetuity due to its location on an anadromous fish stream. The Students Saving
Salmon were disappointed to learn it was too late to appeal. She provided a quote from Holy Father
Francis Laudato Si regarding Care for Our Community Home, "Caring for ecosystems demands far-
sightedness, since no one looking for quick and easy profit is truly interested in their preservation. Where
certain species are destroyed or seriously harmed, the values involved are incalculable. We can be silent
witnesses to terrible injustices if we think that we can obtain significant benefits by making the rest of
humanity, present and future, pay the extremely high costs of environmental deterioration."
Heidi Napolitino, Edmonds, relayed Sunset Avenue was part of their traditional evening walking loop.
She appreciated how much more space there was now for pedestrians; she enjoyed walking there and felt
the current configuration was less crowded. She encouraged the Council to work with residents on Sunset
to ensure it is a good situation for them as well.
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Roger Hertrich, Edmonds, said he primarily visits Sunset Avenue by car and there needs to be more
opportunity for that. He relayed the angle parking did not work well, was not safe and the problems it
caused could be a liability for the City. This project has reached a point that a resolution for the City's
residential areas is needed, declaring this a residential district not a park to protect the residential
character of Edmonds. Residents on Sunset have made a big investment; their enjoyment of the view
includes enduring the traffic. There is not enough space for bicycles on the walk; the City has tried to do
too much with too little space. He recommended a reduced sidewalk on the west similar to most
sidewalks in the City and not allowing bicycles which would provide more space for a safe roadway and
vehicle parking. He recalled people walked on the east side of Sunset Avenue for years and there were not
a lot of complaints although there were some traffic problems. He summarized the City needed to provide
safety, better traffic control and protect the neighborhood.
6. STUDY ITEMS
1. SUNSET AVENUE WALKWAY PROJECT CONCEPT PROPOSALS
Mayor Earling relayed tonight's presentation is information only; the Council does not plan to make any
decision tonight.
Public Works Director Phil Williams provided background on the project:
• Why should we build the Sunset Avenue Walkway?
o Maximize View Access
o Improve safety or non -motorized users
o Provide accessibility
• August 19, 2014 — Council approves a trail project along with a small budget to get experience
with a pathway on the west side of Sunset
• Between August 19 and September 18, 2014 — Public Works crews restriped, placed bumpers,
painted curbs, adjusted and placed new signage, built ramps, marked crosswalks, and placed
stencils to delineate a pathway. Parks crews added mulch and made targeted low-level plantings
to discourage foot traffic west of the curb line
He described the Sunset Avenue Walkway proof -of -concept (pilot project):
• Only deals with the "railroad line" segment where the geometry has been questioned
• Is mostly a painting project where we can get experience with the concept at very little cost
• Redistributes some parking along the street but keeps total parking spaces the same
• Does not require approval of BNSF
• Cost, at approximately $20,000, is less than 1% of the full project cost — cheaper than moving
forward with detailed design
• Data can be gathered that will either be used in the design of a follow-on walkway project or used
to make a decision not to pursue the concept further
$89,000 has been spent to date
He provided photographs of people walking on the mud pathway on the west prior to the pilot project and
the pathway on the west today. He provided a summary of changes since September 18:
• Compart car restripe
• Wheel stops (safety issue)
• Pathway speed signs
• Parking and no parking signage
• 218 Sunset driveway (remove 1 parallel space)
• PUD box moved out of pathway
• Altered one driveway
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• Moved parking signs/boxed-in spaces
Mr. Williams identified the primary issues from the pilot study:
• Parking (general)
o How much angle parking, parallel parking, how many total parking spaces?
o Where to put it?
0 4-hours versus 3-hours, signage changes, code changes and enforcement
• Bicycles on pathway — yes or no?
• Angle parking (specifically)
He displayed an aerial of the south end - current configuration, identifying the BNSF right-of-way and
area in City's ownership where the Sunset Avenue overlook was intended to be built and area that was
restriped. He displayed an aerial of the south end — concept configuration that includes the overlook and
lengthening of the lane transition. He displayed an aerial of the intersection of Sunset/Edmonds — current
configuration, identifying crossings and ramps added in the pilot project. He displayed an aerial
photograph of the concept configuration of the intersection of Sunset/Edmonds, and described an
intersection table and additional crosswalk. He explained the intersection table operates like an elongated
speed bump to slow traffic. The aerial photograph also illustrates shifting the alignment of walkway
westward to provide more space behind the angle parking.
Mr. Williams displayed an aerial photograph of the angled parking — current configuration, 21 spaces
including 2 ADA spaces. An aerial photograph of the concept configuration illustrates moving the
walkway 4-5 feet west to create more space behind the angle parking and the addition of 3 periodic
parklets (using 2 parking spaces each) with grass and a picnic table to create view corridors for drivers
and residents. He also proposed increasing the angle of the parking. Moving the walkway to the west and
increasing the angle of the parking would increase the 13 feet behind the angle parking to 17-19 feet.
He displayed an aerial photograph of the parallel parking — current configuration that illustrates 8 of the
12 marked stalls. Parallel parking was limited due to the location of existing driveways. He displayed
parallel parking — concept configuration that illustrates 7 additional parallel parking spaces for a total of
19.
He displayed an aerial of Caspers Street - existing condition, relaying the street is in poor condition and
needs to be redone fairly soon. Utilities in Caspers and Sunset also need to be replaced. He displayed and
reviewed a Caspers Street — possible solution for wrong -way driving that included a bump -out and
signage. He anticipated working with the residents to develop a good plan.
Councilmember Fraley-Monillas asked if a model had been prepared for eliminating the angle parking
and returning to only parallel parking. Mr. Williams answered there had not; approximately 9 parallel
parking spaces could be located where the 21 angle space are. Angle parking previously existed on Sunset
but it was located 10 feet further west allowing additional roadway behind it. The proposed changes
would increase the roadway to 17-19 feet of pavement behind the angle parking. With parallel parking,
the roadway width would be an additional 8 feet.
Councilmember Fraley-Monillas commented people come to Sunset to walk and can park elsewhere; she
did not see the loss of 8 parking spaces having a major long term effect. She suggested developing a
model that eliminated the angle parking. Mr. Williams advised it would reduce the number of parking
spaces. He recalled people speaking to the Council in the past expressing appreciation for the angle
parking which allowed them to look out the windshield instead of the side window.
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Councilmember Tibbott agreed people like the angle parking for the reasons Mr. Williams mentioned. He
found rotating the angle of the parking slightly and adding parklets an interesting idea. With regard to
comments made tonight regarding prohibited activity on Sunset, he asked whether any consideration had
been given to new regulations or signage to address those such as no back -in angle parking. Mr. Williams
said signage could get extensive; common sense would suggest not backing into an angle parking space.
The City has anti -idling zones such as the ferry holding lanes; Sunset Avenue could be added and signage
installed to prohibit idling. The City has ordinances to address loud music and partying; it is an
enforcement issue. He agreed signage could be tried but signs are not attractive.
Councilmember Tibbott preferred 3-hour parking. Mr. Williams asked if any of the Council was aware
why the parking was changed to 4 hours. None of the Councilmembers knew why it had been changed.
Councilmember Teitzel observed the walkway was currently about 8 feet wide, slightly less in the middle
section. He asked whether reducing the walkway to 6 feet would allow more parallel parking along
Sunset. Mr. Williams answered it would not necessarily allow more parallel parking although extra space
is always helpful. He felt taking 2 feet from the walkway would have a dramatic effect on the users of the
walkway but a less dramatic improvement to the street. More parallel parking could be added on the street
without creating additional safety hazards.
Councilmember Teitzel was in favor of reducing the walkway to 6 feet, observing sidewalks are typically
4-5 feet, 6 feet would provide a generous sidewalks on the west side. That would also assist residents
backing out of their driveways, possibly without increasing the driveway radius. With regard to vehicles
driving the wrong way, 6 feet looks less like a travel lane. Mr. Williams said there are solutions to
maintain the functionality of 8-foot walkway that would prevent cars from mistaking it for travel lane.
There has not been a budget to do meaningful things other than paint. An actual design effort would
include solutions, some of them physical, LED signs, etc. Those solutions could also be incorporated into
the design on Caspers.
Councilmember Nelson observed one of the purpose of the Sunset Avenue walkway was to improve
safety for non -motorized users. After hearing about challenges with the pathway itself, he wanted a
physical barrier to separate pedestrian from the travel lane. Mr. Williams said the pilot project did not
include that due to the cost; the fire department would not allow something like a jersey barrier to
separate the pathway from the travel lane. A C-curb could be used throughout the walkway to separate it
from the travel lane and/or parking to create a sense of physical separation. The waterline on Sunset needs
to be replaced which will provide opportunity for additional fire hydrants in the right location. C-curbs
cannot be installed 50 feet from a fire hydrant. With regard to bicycles, he has talked to the bicycle clubs
and read all 1568 comments; the results are mixed regarding bicycles and not very many use the pathway.
He hated to exclude that obvious non -motorized use but in the interest of the project overall, he
recommended restricting bicycle use on the pathway to bikes with training wheels and young people
attended by an adult. Others could ride their bikes to Sunset, store them in a bike rack or walk them on the
path.
Councilmember Nelson expressed interest in addressing challenges related to extended parking, idling,
etc. either via enforcement or stricter ordinances.
Councilmember Fraley-Monillas reported during the five years she served on the Parking Committee,
they never discussed 4-hour parking on Sunset other than an interest in having the same parking limits
throughout the City. She preferred a 2-hour parking limit on Sunset, noting it should not be used for ferry
parking. She asked about the required pathway width for ADA accessibility. Mr. Williams answered it
was less regarding the width and more about cross slopes, curb heights, etc. The entire project must be
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ADA accessible. Councilmember Fraley-Monillas wanted to ensure there was enough space for people
using walkers or needing assistance to have someone walk next to them.
With regard to parking enforcement, Councilmember Fraley-Monillas relayed seeing a van parked on
Sunset at all hours and it appears there is no enforcement. Mr. Williams said the person driving the van
enjoys Sunset and spends a great deal of time there. The police department is familiar with vehicle and
the individual; he was uncertain whether the driver was fully compliant with moving his vehicle every 4
hours. Councilmember Fraley-Monillas said there should be limits on returning to same location, noting
other areas of the City restrict parking in a block to once a day. She noted there were other vehicles in
addition to the van that park on Sunset for extended periods. Mr. Williams commented construction -
related activity in the Sunset Avenue area has also impacted parking. Regardless of whether the pathway
is constructed, several significant utility projects will occur in the area over the next five years that will
have impacts.
Councilmember Mesaros recalled when he joined the Council in March 2014 this was one of the hot
topics. There has been opportunity for good discussion and the Council is discussing solutions and he
appreciated staff presenting those ideas. He pointed out enforcement has nothing to do with the design; it
is enforcing the rules the Council establishes related to parking, one-way traffic, etc. With regard to
Councilmember Teitzel's proposal to reduce the width of the walkway, Councilmember Mesaros
preferred to keep the walkway as wide as possible, to make it a boulevard, a thoroughfare, a place to
walk. To those that suggest eliminating the angle parking, he has heard many say that they like to park
there to look at the view through windshield. He agreed with Councilmember Fraley-Monillas'
suggestion to limit parking to two hours, noting that was also an enforcement issue.
Councilmember Mesaros also favored having a conversation with BNSF to reach a bigger solution that
would address parking, walkway and roadway widths, etc. He suggested integrating that into the
discussion regarding the at -grade crossing. He acknowledged BNSF did not care about the walkway and
only cared about operating their trains and preventing access to tracks. Mr. Williams assured there have
been numerous discussions with BNSF, those discussions have not gotten formal because the informal
discussions have not been favorable. BNSF's perspective is that it is their property; they might lease it to
the City but the terms are not very attractive. In addition, grant funds cannot be used on property owned
by BNSF. If the project stays within the current street footprint and does not add anything different, it will
probably be okay. He viewed replacing the existing curb and repaving the street as maintenance.
Councilmember Teitzel observed the agenda memo states a motion to replace the term multiuse with
walkway was approved on October 8, 2015 which he assumed also made the decision regarding bicycle
use. Mr. Williams said that was also his interpretation; the motion did not specify what that change meant
but may suggest that was the consensus of Council related to bicycles. His advice throughout this process
has been to allow the pilot project to be completed, gather the data, and fully evaluate bicycle use on the
pathway and then have that conversation with the granting agencies. That has been done and guidance has
been provided with regard to how to package that to avoid a request to repay design funds. He
recommended that approach versus a decision not to allow bicycles which could have resulted in a bad
outcome with regard to the granting agencies.
Councilmember Teitzel said due to the change in the term to "walkway," the Council needs to take
proactive action. He observed the Segway company located on 5th is moving to Salish Crossing which he
assumed would increase Segway use on Sunset. Mr. Williams answered people on Segways currently use
Sunset. Councilmember Teitzel asked whether Segways are considered motorized vehicles. Mr. Williams
answered yes, but they are specifically covered in an RCW that allows them anywhere pedestrians are
allowed. He did not believe a local ordinance could trump that. His concern with Segways was they reach
speeds of 15-18 mph which was not a pedestrian speed. Councilmember Teitzel commented most of the
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Segway users are novices; whether the pathway is 6 or 8 feet, they pose a safety issue. He requested Mr.
Williams research where the City had any ability to restrict their use on the walkway.
Council President Johnson summarized the issues raised by audience members and Councilmembers and
requested staff look into them:
1. How to control wrong way drivers from Caspers Street
2. How to improve angle parking and increase viewsheds by removing spaces
3. Parking enforcement
4. Reduce idling engines
5. Reduce parking time limits
6. Consider adding parallel parking
7. Allow bicycles northbound in sharrows
8. Preserve BNSF right-of-way
9. Consider width of the pathway
10. Finalize a concept plan for Sunset to allow staff to proceed with a design, and to proceed with
sewer, water and stormwater improvements in the area
Councilmember Mesaros said he originally was not a fan of allowing bicycles on the walkway. He and his
wife recently visited Vancouver BC where there are a number of boulevards on the waterfront, some with
designated bike and walking lanes and some without. When walking in an undesignated area, he
remarked to his wife how well pedestrians and bicycles got along; his wife responded, they know better
up here. His response was they have been at it longer. He suggested if bicycles and pedestrians were
allowed, people would eventually figure it out, neither user wants to hit the other.
2. BRIEFING ON THE 2017-2022 SIX -YEAR TRANSPORTATION IMPROVEMENT
PROGRAM
Transportation Engineer Bertrand Hauss introduced the 2017-2022 Six -Year Transportation Program
(TIP), advising a public hearing is scheduled on June 7. He explained the TIP is a transportation planning
document that identifies funded, partially funded, and unfunded projects that are planned or needed over
the next six calendar years. The TIP also identifies the expenditures and secured or reasonably expected
revenues for each of the projects included in the TIP. The first 3 years (2017-2019) are financially
constrained, the last 3 years (2020-2022) are not. All projects in the TIP are identified in the 2015
Transportation Plan. He reviewed projects that have been completed or will be completed later this year
that do not appear in the TIP:
• 220th St. SW Overlay from 84th Ave. to 76th Ave
• Five Corners Roundabout
Citywide protective/permissive left turn signal conversions
238th Street SW walkway froml00th Ave W to 104th Ave W
He highlighted projects that were added, modified or funding available since last year:
• 84th Ave W Overlay from 220th St SW to 212th St SW
o Good chance will secure federal funding
• 76th Ave W @ 212th St SW Intersection Improvement
o Half funding this year and half in 2017
• Hwy 99 Safety Improvements from 216th St SW to 224th St SW
o High accident location
• 76th Ave W 220th St SW Intersection Improvements
o Unlikely to receive federal grant funds for design and right-of-way phase
• Walkways — grant requests submitted to Safe Routes to Schools and Pedestrian& Bicycle
Program
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o Maplewood Walkway from Main St to 200th St SW
■ Grant request for $230,000 for design phase
o Elm Way Walkway from 8th Ave S to 9th Ave S
■ $800,000 grant request for design and construction funding
0 80th Ave W Walkway from 212th St SW to 206th St W
o Citywide Pedestrian Crossing Enhancements
■ Grant request for design and construction funding
■ Add flashing beacons, HAWK signal or pedestrian actuation at existing signals
238th St SW Walkway from SR 104 to Hwy 99
o Secured TIB funds, 70% grant 30% local match
o Design in 2016 and complete construction in 2017
Edmonds Waterfront Analysis
o Unlikely to receive federal grant funds
o Funding request to complete project through construction Fast Act
■ Will learn results of grant application late 2016/early 2017
Pavement rating study
o Rating study evaluates all minor arterials, collectors, local streets to determine which should
be paved during future annual overlay programs
o Last pavement rating completed at the end of 2012, needs to be updated
Councilmember Mesaros asked how projects are included in the TIP and how they are prioritized. Mr.
Hauss answered all the projects were identified in the 2015 Transportation Plan; projects must be
included in the TIP to be grant eligible. Councilmember Mesaros asked if there were projects that staff
was not aware of that should be on TIP. Mr. Hauss said projects can be added to the TIP. Councilmember
Mesaros relayed his understanding that most projects are staff driven. City Engineer Rob English
explained development of the 2015 Transportation plan included a great deal of public outreach which
included the identification of potential projects as well as scoring the projects to develop priorities. When
projects are added to the TIP, staff tries to select those that will score well for grants. Mr. Hauss
commented the Walkway Plan in the Transportation Plan identified approximately 40 projects; not all 40
can be completed in the next 6 years so a priority list was developed and only the 10 top ranked projects
were added to the TIP.
Councilmember Teitzel referred to the 76th Ave W 220t' St SW Intersection Improvements, installation of
a new traffic signal and adding a right turn lane for a total cost is $8 million. On that same page,
rebuilding a traffic signal at 238th @ 100th Ave with new signal mast arms, cabinet and video detection
cost $765,000. From that he deduced the addition of a right turn lane cost $7 million, triple the cost of any
other lane addition. Mr. Hauss explained that project is not just a signal upgrade, it includes water, sewer
and stormwater improvements as well as undergrounding of utilities. He offered to enhance the project
description. Councilmember Teitzel requested a breakdown of costs for that project.
Councilmember Fraley-Monillas explained the City used to have a Transportation Committee comprised
of citizens who looked at walking and bicycling routes, roads, etc. Citizens and Councilmembers have
also brought issues to staff s attention in the past. She suggested Councilmembers and citizens bring to
staff s attention any problem areas they were aware of so they can be added to the Transportation Plan.
Projects are prioritized and one of the priorities is suitability for grant funding. She asked about bike -
related projects in the TIP and inquired about the secured grant for the Bike -Link project. Mr. Hauss
advised Edmonds, Lynnwood and Mountlake Terrace received a $1.9 million grant to do connections
between the cities. For example, bike lanes on 76th from 220th to 196th, bike lanes on both sides of 212th
between Five Corners and 72nd, and adding missing links via the 76th @ 2121h project. He summarized a
good distance of bike lanes will be created within the next year.
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Council President Johnson recalled a study was done approximately 10 years ago regarding SR 524 @
88th and an intermediary project prior to improving the signal was identified. The intersection is currently
LOS E and WSDOT said it not meet their standard for a signal. She asked the status of the intermediary
project for right turn restriction on 88th north and south. Mr. Hauss recalled that was due to the number of
left turns and through movements and the limited sight distance. Since the right turn only restriction for
northbound movement was rejected by Council, staff has not applied for grants for that project. Council
President Johnson observed there is a new Council and the need still exists. She requested that project
come forward to the Council, noting it may be a lower cost than the full project but would improve safety
in that area.
Council President Johnson referred to short pedestrian projects, advising a lot of good, school -related
projects are included on the list, but it has been over 10 years since any short walkway projects have been
funded. She recalled a conversation with Mr. Williams who suggested it may be possible to some of them
in-house to reduce the cost. As her personal goal, she wanted to see those funded over the next 3 years.
She acknowledged those would not be funded by grants. Mr. Hauss said last year's TIP allocated $50,000
for a minor sidewalk project; it was increased to $100,000 in 2017 to fund 1-2 sidewalk projects as
project costs range from $50,000 - $150,000.
Council President Johnson asked the total cost of the short walkway projects. Mr. Hauss offered to
provide that information. Council President Johnson suggested consideration be given to doing those
projects in-house to reduce the cost. Mr. English said staff has been successful in securing a number of
grants, one of the challenges is the limited availability of funds in Fund 112 to match grants. During the
next budget, staff plans to discuss increasing funding in Fund 112 for matching funds or to do smaller
projects in-house.
Councilmember Tibbott echoed Council President Johnson's comments about the priority of finishing
short walkways. He suggested exploring the use of REET funds, commenting walkways are recreation.
He asked how much would be available if REET Funds were split 50150 between parks and walkways.
Staff answered a lot. Councilmember Tibbott concluded that would provide more matching funds as well
funds to complete walkways.
Councilmember Tibbott observed there are a number of walkways on Highway 99 and asked how those
sequence with the Highway 99 planning process. Mr. Hauss answered the Highway 99 study is looking at
intersections upgrades. If a corridor improvement project were done, those would be included.
Councilmember Tibbott expressed support for intersection projects and suggested it may be preferable to
hold off on them until the Highway 99 planning process is complete and consider them as part of a
complete Highway 99 strategy.
Mayor Earling declared a brief recess.
3. ORDINANCE AMENDING SECTION 8.16.040 OF THE EDMONDS CITY CODE (ECC);
AMENDING THE SPEED LIMIT ALONG A SECTION OF SR-104
Transportation Engineer Bertrand Hauss displayed a map of the section where the change would occur,
westbound on SR-104 from the west side of the 95th Place intersection to the east side. As part of last
year's SR-104 Study, one of the identified project was relocating the speed limit sign east of the
intersection due to the significant roadway curvature, westbound left turn accidents into the apartment
complex and limited sign distance. Before a speed limit modification can be done on a State route,
WSDOT must complete a speed study; the speed study found the 85th percentile was 42 mph in the east
and west bound direction. Based on those results, WSDOT concluded the speed reduction from 40 to 35
mph in that area was warranted.
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Councilmember Nelson expressed support for reducing the speed limit and asked whether there were
plans to continue the reduction further east on SR-104. Mr. Hauss said that was not a recommendation in
the SR-104 Study but if there are high collision intersections, staff could request WSDOT do a speed
study. Councilmember Nelson asked if the percentile had to be within a certain range to be acceptable.
Mr. Hauss explained 85th percentile means 85% of vehicle are traveling under 42 mph; 7-8 mph is what
the State looks for.
Councilmember Teitzel expressed concern with reducing speed limits in an incremental manner. He
recalled the speed limit on SR-104 near City Park was reduced from 40 mph to 35 mph when the
sidewalk was installed. He noted children use the the crossing on SR-104 near Madrona School and there
are numerous single family and multifamily residences and businesses in that area. He agreed with
considering a speed reduction the entire distance of SR-104. Mr. Hauss said the speed limit at the Pine
Street crossing was changed by the State because it is in the limited access area. Before the speed limit
can be reduced east of 95th, a good reason for the request needs to be provided for the State to conduct a
speed study.
Councilmember Mesaros referred to SR-104 @ 232nd, commenting people take their life in their hands
crossing there because there is no light. He recalled seeing an elderly couple trying to cross at that
location where the speed limit is 40 mph. He suggested that intersection would be a good reason to
request a speed study. Mr. Hauss said that intersection is one of the citywide pedestrian crossing
enhancements identified in the SR-104 Study where a pedestrian crossing is proposed. The cost will be
minimal as there is already an emergency signal in that location. Staff is working with the State due to
regulations related to spacing between crossings; there is only about'/4 mile between 232d and 95th.
Councilmember Fraley-Monillas provided justification for reducing the speed limit, commenting many
drivers use side streets as a short cut from SR-104 to Highway 99. She has seen numerous accidents in
those locations as well as pedestrians hit trying to cross SR-104. She agreed with this proposed reduction
as well as extending the reduce speed limit further east.
Council President Johnson expressed support for staff s recommendation to forward this to the June 7
Consent Agenda. She noted this project was identified in SR-104 Study, steps were taken by the State to
warrant it and this is the next step.
It was the consensus of Council to schedule this item for approval on the Consent Agenda.
4. PRESENTATION OF A SUPPLEMENTAL AGREEMENT WITH MURRAY, SMITH &
ASSOCIATES FOR THE DESIGN OF THE 2017 WATERLINE REPLACEMENT
PROJECT
City Engineer Rob English explained in February 2015 the City issued a RFQ to design the 2016 and
2017 waterline replacement projects. The 2016 waterline replacement project has been designed, the
project awarded, and work will begin next week. The supplemental agreement covers design work for the
2017 program. The scope is 7,300 feet of pipeline replacement in 3 locations. The scope of work includes
9 tasks; the total fee is $281,000 which includes a $25,000 management reserve for changes or unforeseen
conditions. If approved, staff plans to advertise the project in early 2017 for construction in spring 2017.
Staff recommends approval on the June 7 Consent Agenda.
It was the consensus of Council to schedule this item for approval on the Consent Agenda.
5. PRESENTATION OF A SUPPLEMENTAL AGREEMENT WITH BHC CONSULTANTS
FOR THE 2017 SEWERLINE REPLACEMENT PROJECT
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City Engineer Rob English relayed the City selected BHC in 2015 to design the sewerline replacement
project for 2016 and 2017. The 2016 project was awarded and construction will begin in June. This
supplemental agreement will provide design services for the 2017 program. The scope is 2,800 lineal feet
of pipe replacement at 2 locations. The scope of work includes 12 tasks; the total fee is approximately
$163,000 which includes a $20,000 management reserve. Staff recommends approval on the June 7
Consent Agenda.
It was the consensus of Council to schedule this item for approval on the Consent Agenda.
6. PRESENTATION OF AN AGREEMENT WITH COMCAST FOR THE UNDERGROUND
CONVERSION OF OVERHEAD UTILITY LINE WITHIN THE 76TH AVE W AND
212TH INTERSECTION IMPROVEMENTS PROJECT LIMITS
City Engineer Rob English reported the 761h Ave W & 212th intersection improvement project is currently
out for bid; bids will be opened June 9 and presented to Council for consideration and possible award.
The project scope includes undergrounding utilities at the intersection including Comcast's overhead
utilities. This agreement covers the City's and Comcast's responsibilities for that work. The City's
contractor will construct a joint utility trench; Comcast will provide the vault and conduit and pay the
City for their share of the cost to build the trench and install their facilities. The current estimate for that
share is approximately $80,000; staff is still negotiating with Comcast who feels the the design and
construction management fees should not be included. Negotiations are ongoing and the estimate may be
reduced to $65,000 depending on wording in the franchise agreement. If the negotiations are worked out
prior to June 7, staff recommends approval on the June 7 Consent Agenda.
For Councilmember Teitzel, Mr. English explained Comcast will reimburse the City for the cost to install
their facilities; Comcast will provide the vault and conduit and pay to remove their overhead facilities and
put them in the underground system, unlike Frontier and PUD where the City pays a large portion of that
cost.
It was the consensus of Council to schedule this item for approval on the Consent Agenda.
PRESENTATION OF AN AGREEMENT WITH WAVE BROADBAND FOR THE
UNDERGROUND CONVERSION OF OVERHEAD UTILITY LINES WITHIN THE
76TH Q) 212TH INTERSECTION IMPROVEMENTS PROJECT LIMITS
City Engineer Rob English explained Wave Broadband has facilities within the 76th @ 212th intersection
that need to be undergrounded. Their responsibilities are similar to Comcast and the cost sharing is nearly
identical. Wave will reimburse the City for the cost to build the trench, they will provide the conduit and
vault for the contractor to install and they will complete the overhead conversion to underground system.
The estimated amount Wave will pay the City is $85,000. Final costs for this and the Comcast project will
not be known until the project is complete. Staff recommends approval on the June 7 Consent Agenda.
It was the consensus of Council to schedule this item for approval on the Consent Agenda.
8. CONTINUED DISCUSSION REGARDING EXECUTIVE SESSION RECORDS
City Attorney Jeff Taraday observed the Council has heard public comment and received emails. He was
available to answer Council questions.
Councilmember Tibbott commented one way to keep track of information that was not available through
executive session notes or minutes would be to keep his own handwritten notes. He asked whether his
personal handwritten notes were subject to public disclosure. Mr. Taraday answered they can be; that is a
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gray area. There are instances where personal notes are subject to the Public Records Act (PRA).
Councilmember Tibbott said his personal notes often resemble hieroglyphics. Mr. Taraday said the
Council did not have a policy expressly prohibiting Councilmembers from taking notes in executive
session and that may be because there has been a note taker in the executive session. Some cities
specifically prohibit notes during an executive session due to a concern the notes make it easier to relay
information outside the executive session. The Council could discuss that as a policy. He summarized
there are risks associated with Councilmembers taking notes in executive session the same as there are
risks associated with the City Clerk taking notes in executive session.
Based on the Council's last discussion as well as emails and public comments, Councilmember Mesaros
favored discontinuing taking minutes or notes during executive session. When staff distributes documents
during executive session, they are often returned at the conclusion of the executive session. He found no
need to take minutes as the Council did not review or approve them. The Council only formulates a path
during executive session but does not take any action. The feedback from the City Attorney and City
Clerk indicates Edmonds is the only city taking minutes. Taking minutes conveys a falsehood to the
public that he preferred not be conveyed.
COUNCIL PRESIDENT JOHNSON MOVED, SECONDED BY COUNCILMEMBER MESAROS,
TO DIRECT THE CITY ATTORNEY TO PREPARE A RESOLUTION OR ORDINANCE FOR
ACTION AT THE JUNE 7 MEETING TO RESCIND RESOLUTION 853 WITH REGARD TO
TAKING MINUTES IN EXECUTIVE SESSION.
Councilmember Fraley-Monillas said if Councilmembers were taking notes that left the room with the
possibility of public disclosure, it would be preferable to have notes taken by a professional so they are
accurate. Mr. Taraday said another concern with Councilmembers taking their own notes was the notes
were not maintained by the City. In the event of a public records request, while it may be time-consuming
to process the request under the current system, the City knows the location of the document, how to do
redactions, which statute to cite with regard to redactions, etc. That becomes trickier when the City does
not necessarily know whether a Councilmember has/has not taken notes. Repealing Resolution 853 is
separate from a discussion related to Councilmembers taking notes during executive session.
Councilmember Fraley-Monillas said the practice has been for Councilmembers not to take notes. If
Councilmembers were interested in taking notes, she could not support the motion to rescind the
resolution.
MOTION CARRIED (5-1), COUNCILMEMBER FRALEY-MONILLAS VOTING NO.
Councilmember Teitzel asked the process if a Councilmember was taking notes and the City received a
public records request for all the Councilmember's personal notes for the past 12 months. Mr. Taraday
prefaced his remarks with Patricia in his office is the public records expert. The first step would be to
determine whether any public records exist via asking the Councilmember whether records exist and if so
whether they are of a nature that constitutes public records. If records exist and they constitute a public
record, the records would need to be inspected to determine if information in the record needed to be
redacted prior to release. Any time the City does not have possession of records, it complicates the City's
ability respond to a public records request which creates some risk for City.
Councilmember Teitzel relayed his understanding of Mr. Taraday's explanation that personal notes create
additional complexity in responding to public record requests. City Clerk Scott Passey agreed, explaining
there is no firm retention value for Councilmembers' personal notes. The retention value is determined by
how valuable/useful they are to the Councilmember and there is the risk a Councilmember could destroy
them at any time. The criteria for determining a public record includes that it be a written record, it relates
to City government/business, and has to have been prepared by, owned, prepared by or used by the City.
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3.1.a
As there is no retention value, a Councilmember could destroy the notes if they were no longer useful.
Mr. Taraday cautioned records cannot be disposed of after a request has been made.
Councilmember Teitzel observed rescinding Resolution 853 would not affect previous executive session
minutes/notes, only the future practice. Mr. Taraday said the retention of existing executive session notes
was a separate issue from the Council's future practice as it related to executive session notes.
Council President Johnson said it has always been her practice not to take notes in executive session.
7. ACTION ITEM
1. AUTHORIZATION FOR THE MAYOR TO SIGN THE EMPLOYMENT AGREEMENT
FOR THE LEGISLATIVE/EXECUTIVE ASSISTANT TO CITY COUNCIL
Councilmember Fraley-Monillas relayed a new Legislative/Executive Assistant has been selected and if
this item is approved, he will start work on June 1. He is very well qualified and she is excited about him
starting work.
COUNCIL PRESIDENT JOHNSON MOVED, SECONDED BY COUNCILMEMBER FRALEY-
MONILLAS, TO AUTHORIZE THE MAYOR TO SIGN THE EMPLOYMENT AGREEMENT
WITH ANDREW PIERCE; HIS TERM OF EMPLOYMENT WILL BE JUNE 1, 2016 TO JUNE 1,
2017. MOTION CARRIED UNANIMOUSLY.
8. UPDATES ON CITY COUNCIL BOARDS AND COMMISSIONS
Councilmember Nelson reported the SERS Board agreed SERS representatives will participate in
discussions regarding the SNOPAC/SNOCOM merger. There was no Snohomish County Tomorrow
meeting in May.
Councilmember Fraley-Monillas reported she attended numerous meetings this month but would limit her
report to the Diversity Commission who is developing guidelines related to when and how to respond to
issues as well as ways to increase the visibility of the City's diversity. One of the ways will be via the
parade; the Diversity Commission will have its own float and has invited other groups to join them.
Council President Johnson reported it was an exciting month due to conducting interviews and selecting
an applicant for the Legislative/Executive Assistant position who starts June 1. She thanked
Councilmember Fraley-Monillas and HR Manager Mary Ann Hardie for their efforts related to that
process. She also reported on the ribbon cutting for the new intersection on Highway 99.
Councilmember Teitzel reported the closure of the recreational salmon season in Puget Sound has had a
negative effect on the Port of Edmonds' boat lift revenue but operational revenues overall are above 2015
levels. The new restroom at the Port is open; the same vendor was selected for the downtown restroom.
He planned to attend the special Port meeting tomorrow to interview three candidates to replace
Commissioner Block. The Civic Field planning committee held individual stakeholder meetings with
Councilmembers, the Boys & Girls Club, etc. The first Civic Field Master Plan public open house is June
23 in the library Plaza Room. He invited the public to attend the presentation of the historic plaque adding
the North Sound Church to the local historic register on June 5 during the second service at 9:00 a.m. He
notified the Historic Preservation Commission President and Vice President of the Council's decision last
week to request the Commission to do an assessment of the Civic Field grandstand and Boys & Girls
Club building as a preliminary step in determining the historic significance of the structures.
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3.1.a
Councilmember Mesaros reported the SeaShore Transportation Forum meeting was cancelled. The
SNOCOM Board approved SERS being a full participant in the discussions regarding the
SNOPAGSNOCOM merger. The SNOCOM Board also evaluated the performance of the SNOCOM
Executive Director Terry Peterson and approved a new letter of employment that includes conditions
related to termination if the merger occurred and if he was not the executive director of the new
organization. The SNOCOM Board also approved hiring a merger facilitator.
Councilmember Mesaros reported last month's Edmonds Public Facilities District (EPFD) meeting
including discussion regarding the timing of revenue and cash flow management. He and Mr. James
offered to assist with planning. The EPFD Board interviewed three candidates and will be recommending
two new board members to the Council for appointment. He relayed by coincidence Council President
Johnson and he both attended the Rotary District Conference in Coeur d'Alene, Idaho; each representing
their Rotary Club. One afternoon he visited the veteran's memorial in a park adjacent to the hotel that
included large service emblems for each of the five branches of service, an important element in a
veteran's memorial. He reminded of the Memorial Day ceremony at the Edmonds Cemetery on May 30.
Councilmember Tibbott reported the Affordable Housing Alliance Board did not meet in May. He is
involved in several activities related to housing options in Edmonds and the City is very interested in
working on homelessness issues and housing option issues. One of the manifestation of that is the priority
given to development of affordable housing options on Highway 99. He plans to attend training hosted by
the Housing Consortium of Snohomish County on June 3 which is open to the public. At their last
meeting, the Economic Development Commission reviewed the Strategic Action Plan; Commissioners
will be contacting Councilmembers with regard to projects and priorities.
With regard to ST3 plan, Mayor Earling reported on Thursday each of the five subregions will offer
amendments to the originally proposed staff plan. A special Sound Transit Board meeting will be held
June 2 to discuss the amendments and final action by the Board is expected by the end of June.
9. MAYOR'S COMMENTS
Mayor Earling encouraged the community to attend the Memorial Day service at the Edmonds Cemetery.
He has attended the last 15-20 ceremonies, a time to remember those who have given their lives in war.
He invited the public to the ribbon cutting for the spray pad on Thursday at 4:30 p.m.
10. COUNCIL COMMENTS
Council President Johnson reminded there is no Council meeting next Tuesday because it is the fifth
Tuesday of the month.
Councilmember Fraley-Monillas reported on the ribbon cutting for the 76th & Highway 99 project where
she spoke representing the City. Many of surrounding neighbors liked the road, the signal and the
crosswalk.
Councilmember Nelson reported his children plan to participate at the ribbon cutting of the spray park.
11. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION
PER RCW 42.30.110(1)(i)
This item was not needed.
12. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN
EXECUTIVE SESSION
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3.1.a
This item was not needed.
13. ADJOURN
With no further business, the Council meeting was adjourned at 9:50 p.m.
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3.2
City Council Agenda Item
Meeting Date: 06/7/2016
Approval of claim, payroll and benefit direct deposit, checks and wire payments.
Staff Lead: Scott James
Department: Administrative Services
Preparer: Nori Jacobson
Background/History
Approval of claim checks #220112 through #220210 dated May 26, 2016 for $844,480.76, reissued check
#220211 dated May 26, 2016 for $243.64 and claim checks #220212 through #220278 dated June 2,
2016 for $483,452.70.
Approval of payroll direct deposit and checks #62184 through #62191 for $514,280.89, benefit checks
#62192 through #62199 and wire payments of $481,040.94 for the pay period May 16, 2016 through
May 31, 2016.
Financial Impact
Claims $1,327,933.46
Payroll Employee checks and direct deposit $514,280.89
Payroll Benefit checks and wire payments $481,040.94
Total Payroll $995,321.83
Staff Recommendation
Approval of claim, payroll and benefit direct deposit, checks and wire payments.
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non -approval of expenditures.
Attachments:
claim cks 05-26-16
claim cks 06-02-16
FrequentlyUsedProjNumbers 06-02-16
payroll summary 06-03-16
payroll benefit 06-03-16
Packet Pg. 21
3.2.a
vchlist
05/26/2016 10:26:15AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher
Date Vendor
Invoice
PO # Description/Account
220112
5/26/2016 061029 ABSOLUTE GRAPHIX
516286
P&R VOLLEYBALL TSHIRTS
P&R VOLLEYBALL TSHIRTS
001.000.64.571.25.31.00
9.8% Sales Tax
001.000.64.571.25.31.00
Total
220113
5/26/2016 074306 AMWINS GROUP BENEFITS INC
4234162
LEOFF 1 MEDICARE SUPPLEMENT,
LEOFF 1 Medicare supplemental inSL
617.000.51.517.20.23.10
LEOFF 1 Medicare supplemental inSL
009.000.39.517.20.23.00
Total
220114
5/26/2016 074718 AQUATIC SPECIALTY SERVICES INC
10985
CHEMICALS SPRAY PARK
CHEMICALS SPRAY PARK
001.000.64.576.80.31.00
9.8% Sales Tax
001.000.64.576.80.31.00
Total
220115
5/26/2016 069751 ARAMARK UNIFORM SERVICES
1988597170
PUBLIC WORKS OMC LOBBY MAT:
PUBLIC WORKS OMC LOBBY MAT:
001.000.65.518.20.41.00
PUBLIC WORKS OMC LOBBY MATE
111.000.68.542.90.41.00
PUBLIC WORKS OMC LOBBY MATE
421.000.74.534.80.41.00
PUBLIC WORKS OMC LOBBY MATE
422.000.72.531.90.41.00
PUBLIC WORKS OMC LOBBY MAT:
423.000.75.535.80.41.00
PUBLIC WORKS OMC LOBBY MAT:
511.000.77.548.68.41.00
9.8% Sales Tax
Page:
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Packet Pg. 22
vchlist
05/26/2016 10:26:15AM
Bank code : usbank
Voucher Date Vendor
220115 5/26/2016 069751 ARAMARK UNIFORM SERVICES
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
001.000.65.518.20.41.00
9.8% Sales Tax
111.000.68.542.90.41.00
9.8% Sales Tax
421.000.74.534.80.41.00
9.8% Sales Tax
422.000.72.531.90.41.00
9.8% Sales Tax
423.000.75.535.80.41.00
9.8% Sales Tax
511.000.77.548.68.41.00
1988597171
FLEET DIVISION UNIFORMS & MAT
FLEET DIVISION UNIFORMS
511.000.77.548.68.24.00
FLEET DIVISION MATS
511.000.77.548.68.41.00
9.8% Sales Tax
511.000.77.548.68.24.00
9.8% Sales Tax
511.000.77.548.68.41.00
1988603790
WWTP: UNIFORMS, TOWELS, & Mi
WWTP UNIFORMS
423.000.76.535.80.24.00
WWTP TOWELS & MATS
423.000.76.535.80.41.00
9.8% Sales Tax
423.000.76.535.80.24.00
9.8% Sales Tax
423.000.76.535.80.41.00
1988603791
PARKS MAINT UNIFORM SERVICE
PARKS MAINT UNIFORM SERVICE
001.000.64.576.80.24.00
1988603792
FACILITIES DIVISION UNIFORMS
FACILITIES DIVISION UNIFORMS
3.2.a
Page: 2
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Packet Pg. 23
vchlist
05/26/2016 10:26:15AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice
PO # Description/Account
220115 5/26/2016 069751 ARAMARK UNIFORM SERVICES (Continued)
001.000.66.518.30.24.00
9.8% Sales Tax
001.000.66.518.30.24.00
1988607808
PUBLIC WORKS OMC LOBBY MATE
PUBLIC WORKS OMC LOBBY MATE
001.000.65.518.20.41.00
PUBLIC WORKS OMC LOBBY MATE
111.000.68.542.90.41.00
PUBLIC WORKS OMC LOBBY MATE
421.000.74.534.80.41.00
PUBLIC WORKS OMC LOBBY MATE
422.000.72.531.90.41.00
PUBLIC WORKS OMC LOBBY MAT:
423.000.75.535.80.41.00
PUBLIC WORKS OMC LOBBY MAT:
511.000.77.548.68.41.00
9.8% Sales Tax
001.000.65.518.20.41.00
9.8% Sales Tax
111.000.68.542.90.41.00
9.8% Sales Tax
421.000.74.534.80.41.00
9.8% Sales Tax
422.000.72.531.90.41.00
9.8% Sales Tax
511.000.77.548.68.41.00
9.8% Sales Tax
423.000.75.535.80.41.00
1988607809
FLEET DIVISION UNIFORMS & MAT
FLEET DIVISION UNIFORMS
511.000.77.548.68.24.00
FLEET DIVISION MATS
511.000.77.548.68.41.00
9.8% Sales Tax
3.2.a
Page: 3
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Page: 3
Packet Pg. 24
vchlist
05/26/2016 10:26:15AM
Bank code : usbank
Voucher Date Vendor
220115 5/26/2016 069751 ARAMARK UNIFORM SERVICES
220116 5/26/2016 071124 ASSOCIATED PETROLEUM
220117 5/26/2016 070305 AUTOMATIC FUNDS TRANSFER
Voucher List
City of Edmonds
Invoice PO # Description/Account
(Continued)
511.000.77.548.68.24.00
9.8% Sales Tax
511.000.77.548.68.41.00
3.2.a
Page: 4
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Total : 252.7E 'a
0908391-IN FLEET- REG 7001 GAL
Fleet - Reg 7001 Gal
511.000.77.548.68.34.11
WA St Excise Tax Gas, WA Oil Spill
511.000.77.548.68.34.11
Bio - Diesel 185 Gal
511.000.77.548.68.34.13
WA St Excise Tax Gas, WA Oil Spill
511.000.77.548.68.34.13
Diesel 3515 Gal
511.000.77.548.68.34.10
WA St Excise Tax Gas, WA Oil Spill
511.000.77.548.68.34.10
WA St Service Fee
511.000.77.548.68.34.10
9.8% Sales Tax
511.000.77.548.68.34.10
0915939-IN WWTP: ULSD #2 DYED - BULK
Item 01101 ULSD #2 DYED - BULK
423.000.76.535.80.32.00
9.8% Sales Tax
423.000.76.535.80.32.00
Tota
88129 OUT SOURCING OF UTILITY BILL
UB Outsourcing area #500 Printing
422.000.72.531.90.49.00
9.6% Sales Tax
422.000.72.531.90.49.00
UB Outsourcing area #500 Printing
W
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354.9( a
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Page: 4
Packet Pg. 25
vchlist
05/26/2016 10:26:15AM
Bank code : usbank
Voucher Date Vendor
220117 5/26/2016 070305 AUTOMATIC FUNDS TRANSFER
Voucher List
City of Edmonds
Invoice PO # Description/Account
(Continued)
421.000.74.534.80.49.00
UB Outsourcing area #500 Printing
423.000.75.535.80.49.00
UB Outsourcing area #500 Postage
421.000.74.534.80.42.00
UB Outsourcing area #500 Postage
423.000.75.535.80.42.00
9.6% Sales Tax
421.000.74.534.80.49.00
9.6% Sales Tax
423.000.75.535.80.49.00
Tota
220118 5/26/2016 072455 BEAR COMMUNICATIONS INC 4478739
PW RADIO BASE STATION
PW Radio Base Station
511.100.77.594.48.64.00
9.8% Sales Tax
511.100.77.594.48.64.00
Tota
220119 5/26/2016 069226 BHC CONSULTANTS LLC 7713
ESGA.SERVICES THRU 4/22/16
ESGA.Services thru 4/22/16
423.200.75.594.35.41.00
7714
ESFE.SERVICES THRU 4/22/16
ESFE.Services thru 4/22/16
422.200.72.594.31.41.00
7774
ESGB.SERVICES THRU 4/22/16
ESGB.Services thru 4/22/16
423.200.75.594.35.41.00
Tota
220120 5/26/2016 066673 BILLS BLUEPRINT INC 530061
E4GB.SPEC COPIES
E4GB.Spec Copies
423.200.75.594.35.41.00
530411
E4GB.PLAN COPIES
3.2.a
Page: 5
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Page: 5
Packet Pg. 26
vchlist
05/26/2016 10:26:15AM
Bank code : usbank
Voucher Date Vendor
220120 5/26/2016 066673 BILLS BLUEPRINT INC
220121 5/26/2016 074307 BLUE STAR GAS
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
E4GB.PIan Copies
423.200.75.594.35.41.00
530417
E4FB/E5FA.CONTRACT COPIES
E4FB.Contract Copies
422.200.72.594.31.41.00
ESFA.Contract Copies
422.200.72.594.31.41.00
530425
E4FB/E5FA.CONTRACT COPIES
E4FB.Contract Copies
422.200.72.594.31.41.00
ESFA.Contract Copies
422.200.72.594.31.41.00
530477
E4FB/E5FA.FULL SIZE PLAN COPIE
E4FB.FuII Size Plan Copies
422.200.72.594.31.41.00
ESFA.FuII Size Plan Copies
422.200.72.594.31.41.00
531865
ESJA.CONTRACT & PLAN COPIES
ESJA.Contract & Plan Copies
421.200.74.594.34.41.00
531873
E1CA.PLANS & SPECS COPIES
E1CA.Plans & Specs Copies
112.000.68.595.33.41.00
Total:
0901177-IN
UNIT E101 EQ CONVERSION
Unit E101 EQ Conversion
511.100.77.594.48.64.00
9.8% Sales Tax
511.100.77.594.48.64.00
6021
FLEETAUTO PROPANE 431. GAL
Fleet Auto Propane 431. Gal
511.000.77.548.68.34.12
6056
FLEETAUTO PROPANE 859.2 GAL
Fleet Auto Propane 859.2 Gal
3.2.a
Page: 6
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Page: 6
Packet Pg. 27
vchlist
05/26/2016 10:26:15AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher
Date Vendor
Invoice
PO # Description/Account
220121
5/26/2016 074307 BLUE STAR GAS
(Continued)
511.000.77.548.68.34.12
6096
FLEETAUTO PROPANE 527 GAL
Fleet Auto Propane 527 Gal
511.000.77.548.68.34.12
Tota
220122
5/26/2016 067391 BRAT WEAR
18634
INV#18634 - EDMONDS PD - D. S
3.2.a
Page: 7
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Page: 7
Packet Pg. 28
vchlist
05/26/2016 10:26:15AM
Bank code : usbank
Voucher Date Vendor
220123 5/26/2016 002840 002840 BRIM TRACTOR CO INC
220124 5/26/2016 074294 BROWN, TODD
220125 5/26/2016 073029 CANON FINANCIAL SERVICES
Voucher List
City of Edmonds
Invoice PO #
Description/Account
(Continued)
Tota
21002 MASON BEES
21002 RAISE YOUR OWN MASON
21002 RAISE YOUR OWN MASON
001.000.64.571.23.41.00
Tota
16084786
CONTRACT CHARGE HFP02966
CONTRACT CHARGE HFP02966
001.000.62.524.10.45.00
16084787
CONTRACT CHARGE HFP02970
CONTRACT CHARGE HFP02970
001.000.62.524.10.45.00
16095536
INV#16095536 - EDMONDS PD
CONT CHG #6255 FOR 5/2016
001.000.41.521.10.45.00
CONT CHG #3325 FOR 5/2016
001.000.41.521.10.45.00
CONT CHG #6250 FOR 5/2016
001.000.41.521.10.45.00
9.8% Sales Tax
001.000.41.521.10.45.00
16095537
FLEET COPIER
Fleet Copier
511.000.77.548.68.45.00
9.8% Sales Tax
511.000.77.548.68.45.00
16095538
PW ADMIN COPIER
PW Office Copier
001.000.65.518.20.45.00
PW Office Copier
111.000.68.542.90.45.00
PW Office Copier
422.000.72.531.90.45.00
PW Office Copier
421.000.74.534.80.45.00
3.2.a
Page: 8
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Page: 8
Packet Pg. 29
vchlist
05/26/2016 10:26:15AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice
220125 5/26/2016 073029 CANON FINANCIAL SERVICES (Continued)
16095539
16098677
lii[:Y11;'I:i:10
220126 5/26/2016 075023 CAROLYN DOUGLAS COMMUNICATION 54
PO # Description/Account
PW Office Copier
423.000.75.535.80.45.00
PW Office Copier
511.000.77.548.68.45.00
9.8% Sales Tax
001.000.65.518.20.45.00
9.8% Sales Tax
111.000.68.542.90.45.00
9.8% Sales Tax
422.000.72.531.90.45.00
9.8% Sales Tax
421.000.74.534.80.45.00
9.8% Sales Tax
423.000.75.535.80.45.00
9.8% Sales Tax
511.000.77.548.68.45.00
WATER SEWER COPIER
Water Sewer Copier
421.000.74.534.80.45.00
Water Sewer Copier
423.000.75.535.80.45.00
9.8% Sales Tax
421.000.74.534.80.45.00
9.8% Sales Tax
423.000.75.535.80.45.00
ENG. COPIER CHARGES MAY 2016
Eng. Copier Charges May 2016
001.000.67.518.21.45.00
CONTRACT CHARGE IRC7270
CONTRACT CHARGE IRC7270
001.000.62.524.10.45.00
Total
COMMUNICATIONS/COMMUNITY O
3.2.a
Page: 9
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Page: 9
Packet Pg. 30
vchlist
05/26/2016 10:26:15AM
Bank code : usbank
Voucher
220126
220127
220128
220129
Voucher List
City of Edmonds
Date Vendor Invoice
5/26/2016 075023 CAROLYN DOUGLAS COMMUNICATION (Continued)
5/26/2016 075644 CEDAR PARK CHRISTIAN SCHOOL 5/17 REFUND DAMAGE D
5/26/2016 003710 CHEVRON AND TEXACO BUSINESS 47462525
5/26/2016 069457 CITY OF EDMONDS
E4FB/E5FA.ROW Permit
220130 5/26/2016 069457 CITY OF EDMONDS BLD20160651
PO #
Description/Account
3.2.a
Page: 10
c
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0
0-
Communications/Community Outreac
001.000.61.557.20.41.00
-0)
2,500.0(
Total:
2,500.0( i
=a
5/17/16 REFUND DAMAGE DEPOSI•
5/17/16 REFUND DAMAGE DEPOSI-
4-
001.000.239.200
500.0(
Total :
500.0(
c
INV#47462525 ACCT#7898305185 -
FUEL FOR BREAK IN TRAFFIC BIKE
L
001.000.41.521.71.31.00
115.4, ca
FUEL/NAMOA CONF-STRUM
0"
001.000.41.521.40.43.00
22.3( .
FUEL FOR NARCS VEHICLE-POFF
f°
104.000.41.521.21.32.00
101.7( c
FUEL/NAMOA CONF-FALK
-cu-
001.000.41.521.40.43.00
12.0( c
TAX EXEMPT FILING FEE
a
001.000.41.521.71.31.00
1.1( Q
TAX EXEPMT FILING FEE
001.000.41.521.40.43.00
0.3z o
TAX EXEMPT FILING FEE
N
104.000.41.521.21.32.00
1.01
Total :
254.1' r
W
N
E4FB/E5FA.ROW PERMIT ENG2016
,n
E4FB.ROW Permit ENG20160169
N
422.200.72.594.31.41.00
150.0(
E5FA.ROW Permit ENG20160169
E
422.200.72.594.31.41.00
145.0( 'ca
Total:
295.0(
r
c
VETERAN'S PLAZA PERMITS
m
VETERAN'S PLAZA BUILDING REVI
t
R
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r
Q
Page: 10
Packet Pg. 31
vchlist
05/26/2016 10:26:15AM
Bank code : usbank
Voucher Date Vendor
220130 5/26/2016 069457 CITY OF EDMONDS
220131 5/26/2016 019215 CITY OF LYNNWOOD
220132 5/26/2016 022200 CITY OF MOUNTLAKE TERRACE
220133 5/26/2016 035160 CITY OF SEATTLE
220134 5/26/2016 004095 COASTWIDE LABS
Voucher List
City of Edmonds
Invoice PO #
Description/Account
(Continued)
132.000.64.594.76.65.00
Tota
12280
INV#12280 CUST #47 - EDMONDS
PRISONER R&B FOR APRIL 2016
001.000.39.523.60.51.00
Tota
3024
ANNUAL ASSESMENT FOR AHA
ANNUAL ASSESSMENT FORAHA
001.000.62.558.60.41.00
Tota
1-218359-279832
WWTP FLOW METER 2203 N 205
WWTP FLOW METER 2203 N 205
423.000.76.535.80.47.62
Tota
GW2868109A
PM: LINERS
PM: LINERS
001.000.64.576.80.31.00
9.8% Sales Tax
001.000.64.576.80.31.00
GW2879104
PM: LINERS, 2 PLY
PM: LINERS, 2 PLY
001.000.64.576.80.31.00
9.8% Sales Tax
001.000.64.576.80.31.00
NCW2868109
PM: LINERS CREDIT FOR INVOICE
PM: LINERS CREDIT FOR INVOICE
001.000.64.576.80.31.00
NW2879104
PM: ACCLAIM, DISNF CLEANER,
3.2.a
Page: 11
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Page: 11
Packet Pg. 32
vchlist
05/26/2016 10:26:15AM
Voucher List
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor Invoice
220134
5/26/2016 004095 COASTWIDE LABS (Continued)
220135
5/26/2016 069892 COLUMBIA FORD INC 3-G1539
3-G 1542
3-H010
220136 5/26/2016 075648 COVICH-WILLIAMS CO INC 0280610-IN
220137 5/26/2016 069529 D & G BACKHOE INC E4JB.Pmt 10
220138 5/26/2016 006626 DEPT OF ECOLOGY 2016-RS-WAR045513
220139 5/26/2016 006635 DEPT OF LICENSING Hauss.PE Renewal
PO # Description/Account
001.000.64.576.80.31.00
3.2.a
Page: 12
lid
ca
U
aD
U
Amoun }
0
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76.8,
Total :
1,501.91
a�
UNIT E119PR - NEW 2016 FORD F-:
Unit E119PR - New 2016 Ford F-350
.
511.100.77.594.48.64.00
28,181.1(
UNIT E124PO - NEW 2016 FORD PC
m
Unit E124PO - New 2016 Ford Police
511.100.77.594.48.64.00
35,168.6'
UNIT E122EN - NEW 2017 FORD Er
—
Unit E122EN - New 2017 Ford Escap
511.100.77.594.48.64.00
26,701.7, a
Total:
90,051.41
FLEET UNIT 106 - SUPPLIES
f°
Fleet Unit 106 - Supplies
c
511.000.77.548.68.31.10
118.8( -
9.8% Sales Tax
c
511.000.77.548.68.31.10
11.6z a
Total :
130.41 Q
E4JB.PMT 10 SERVICES THRU 3/31
r
E4JB.Pmt 10 Services thru 3/31/16
N
421.200.74.594.34.65.00
167,424.0( "
E4JB.Ret 10 services thru 3/31/16
t°
T
421.200.223.400
-7,624.0, N
Total :
159,800.0; ,n
0
E7FG.REGIONAL STORMWATER Mi
w
E7FG.Regional Stormwater Monitorin
422.000.72.531.90.51.00
28.170.0(
HAUSS PE RENEWAL 2016
Hauss PE Renewal 2016
001.000.67.518.21.49.00
Total: 28,170.0( 6
r
c
m
E
t
116.0(
.r
r
a
Page: 12
Packet Pg. 33
vchlist
05/26/2016 10:26:15AM
Bank code : usbank
Voucher Date Vendor
220139 5/26/2016 006635 006635 DEPT OF LICENSING
220140 5/26/2016 075160 DIMENSIONAL COMMUNICATIONS
220141 5/26/2016 007675 EDMONDS AUTO PARTS
Voucher List
City of Edmonds
Invoice
(Continued)
30490
00010060889
10060793
220142 5/26/2016 074302 EDMONDS HARDWARE & PAINT LLC 001552
001558
001563
PO # Description/Account
Tota
COUNCIL CHAMBER EQUIPMENT
Council Chamber Equipment Install
016.000.66.594.19.64.00
9.8% Sales Tax
016.000.66.594.19.64.00
Tota
WWTP: NON-CLOR BRK PTS CLN
Part #2413 non-clor brk pts cln
423.000.76.535.80.31.00
9.8% Sales Tax
423.000.76.535.80.31.00
PM: PRESSURE WASHER OIL
PM: PRESSURE WASHER MOTOR
130.000.64.536.50.31.00
9.8% Sales Tax
130.000.64.536.50.31.00
PM: PICNIC TABLE STAIN
PM: PICNIC TABLE STAIN
001.000.64.576.80.31.00
9.8% Sales Tax
001.000.64.576.80.31.00
PM: BULK FASTENERS
PM: BULK FASTENERS
001.000.64.576.80.31.00
9.8% Sales Tax
001.000.64.576.80.31.00
PM: CONCRETE
PM: CONCRETE
001.000.64.576.80.31.00
9.8% Sales Tax
001.000.64.576.80.31.00
3.2.a
Page: 13
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229.4,
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47.8E o
4.6E
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4.9� o
0.4� o
Total: 58.0E a
Q.
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48.9( cN
4.8(
m
N
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8.4( w
0.8' E
43.4, c
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4.2(
R
.r
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Page: 13
Packet Pg. 34
vchlist
05/26/2016 10:26:15AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice
220142 5/26/2016 074302 074302 EDMONDS HARDWARE & PAINT LL( (Continued)
220143 5/26/2016 008705 EDMONDS WATER DIVISION 3-01808
3-03575
3-07490
3-07525
3-07709
3-09350
3-09800
3-29875
3-38565
220144 5/26/2016 008812 ELECTRONIC BUSINESS MACHINES AR39732
AR39734
PO # Description/Account
Total ;
LIFT STATION #11 6807 157TH PL S'
LIFT STATION #11 6807 157TH PL S'
423.000.75.535.80.47.10
CLUBHOUSE 6801 N MEADOWDAL
CLUBHOUSE 6801 N MEADOWDAL
001.000.66.518.30.47.00
HAINES WHARF PARK DRINKING F
HAINES WHARF PARK DRINKING F
001.000.64.576.80.47.00
LIFT STATION #12 16100 75TH AVE
LIFT STATION #12 16100 75TH AVE
423.000.75.535.80.47.10
LIFT STATION #15 7701 168TH ST S
LIFT STATION #15 7701 168TH ST S
423.000.75.535.80.47.10
LIFT STATION #4 8313 TALBOT RD i
LIFT STATION #4 8313 TALBOT RD i
423.000.75.535.80.47.10
LIFT STATION #10 17612 TALBOT R
LIFT STATION #10 17612 TALBOT R
423.000.75.535.80.47.10
LIFT STATION #9 8001 SIERRA DR /
LIFT STATION #9 8001 SIERRA DR /
423.000.75.535.80.47.10
SPRINKLER FOR RHODIES 18410 c
SPRINKLER FOR RHODIES 18410 c
001.000.64.576.80.47.00
Total
COPIER-MAINT
COPIER-MAINT
001.000.62.524.10.45.00
COPIER-MAINT
COPIER-MAINT
3.2.a
Page: 14
c
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Page: 14
Packet Pg. 35
vchlist
05/26/2016 10:26:15AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
220144 5/26/2016 008812 ELECTRONIC BUSINESS MACHINES (Continued)
AR39938
220145 5/26/2016 070515 EMERALD CITY HARLEY-DAVIDSON 169324
220146 5/26/2016 071858 ENNIS, CATHERINE
220147 5/26/2016 066378 FASTENAL COMPANY
220148 5/26/2016 071026 FASTSIGNS OF LYNNWOOD
PO # Description/Account
3.2.a
Page: 15
lid
ca
U
aD
U
_ Amoun };
0
0-
001.000.62.524.10.45.00 3.3z m
WWTP: COPIER USE 3/10/16 - 4/9/1
Contract Overage charge for 3/10/16 L
423.000.76.535.80.45.00 121.9E !a
9.8% Sales Tax +'
4-
423.000.76.535.80.45.00 11.9E c
UNIT 203 - BRAKE PADS
Unit 203 - Brake Pads
511.000.77.548.68.31.10
9.8% Sales Tax
511.000.77.548.68.31.10
Total : 146.1 ,
c
c�
101.90
c�
a
9.9E E
Total: 111.9E M
U
5/20 REFUND-W/D MED 5/20/16 REFUND -WITHDRAW MEDI o
5/20/16 REFUND -WITHDRAW MEDI ra
001.000.239.200 120.0( o
Total: 120.0( a
WAMOU39666
443-20691
443-20772
FLEET SHOP SUPPLIES
Fleet Shop Supplies
511.000.77.548.68.31.20
9.8% Sales Tax
511.000.77.548.68.31.20
Tota
NO DOGS-YOST POOL SIGNS
NO DOGS-YOST POOL SIGNS
001.000.64.576.80.31.00
9.8% Sales Tax
001.000.64.576.80.31.00
PLAYGROUND SIGNAGE
PLAYGROUND SIGNAGE
001.000.64.576.80.31.00
Q.
Q
00
52.1( 04
5.1'
57.2 i N
Ln
0
N
154.0E
w
15.1( 6
Page: 15
Packet Pg. 36
vchlist
05/26/2016 10:26:15AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice PO # Description/Account
220148 5/26/2016 071026 FASTSIGNS OF LYNNWOOD (Continued)
9.8% Sales Tax
001.000.64.576.80.31.00
443-20832 CORNER PARK TAG
CORNER PARK TAG
127.000.64.575.50.31.00
9.8% Sales Tax
127.000.64.575.50.31.00
Total
220149 5/26/2016 009880 FEDEX 5-385-50504
E4GB.CONTRACT COURIER
E4GB.Contract Courier
423.200.75.594.35.41.00
5-423-40554
STORM PLAN REVIEW -COURIER,
Storm Plan Review - Courier ChargeE
001.000.67.518.21.49.00
Total
220150 5/26/2016 011900 FRONTIER 253-007-4989
SEAVIEW RESERVOIR TELEMETR)
SEAVIEW RESERVOIR TELEMETR)
421.000.74.534.80.42.00
253-012-9166
TELEMETRY CIRCUIT LINES
TELEMETRY CIRCUIT LINES
421.000.74.534.80.42.00
TELEMETRY CIRCUIT LINES
423.000.75.535.80.42.00
253-014-8062
TELEMETRY CIRCUIT LINE
TELEMETRY CIRCUIT LINE
421.000.74.534.80.42.00
TELEMETRY CIRCUIT LINE
423.000.75.535.80.42.00
253-017-4360
TELEMETRY CIRCUIT LINE
TELEMETRY CIRCUIT LINE
421.000.74.534.80.42.00
TELEMETRY CIRCUIT LINE
423.000.75.535.80.42.00
3.2.a
Page: 16
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58.6z 6
137.21 0
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300.4z r
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19.7( w
36.7( E
46.70 c
m
E
86.8E
R
.r
r
Q
Page: 16
Packet Pg. 37
vchlist
05/26/2016 10:26:15AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice
220150 5/26/2016 011900 FRONTIER (Continued)
425-712-8347
425-776-3896
220151 5/26/2016 011210 GC SYSTEMS INC 33196
220152 5/26/2016 012199 GRAINGER
220153 5/26/2016 012560 HACH COMPANY
PO # Description/Account
CIVIC CENTER ELEVATOR PHON
CIVIC CENTER ELEVATOR PHON
001.000.66.518.30.42.00
FRANCES ANDERSON CENTER A
FRANCES ANDERSON CENTER F
001.000.66.518.30.42.00
Tota
WATER - VALVE REBUILD KITS
Water - Valve Rebuild Kits
421.000.74.534.80.31.00
Freight
421.000.74.534.80.31.00
9.8% Sales Tax
421.000.74.534.80.31.00
Tota
9104609608 WATER - SUPPLIES
Water - Supplies
421.000.74.534.80.31.00
9.8% Sales Tax
421.000.74.534.80.31.00
9104609616 WATER - SUPPLIES
Water - Supplies
421.000.74.534.80.31.00
9.8% Sales Tax
421.000.74.534.80.31.00
3.2.a
Page: 17
E
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68.2: 5D
L
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131.3( c
1 : 882.71,
c
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2,057.0(
ca
a
13.4z
202.9( U
2,273.39 o
0
a
94.7E Q
9.2( oo
N
m
20.6( r
m
N
2.0< c
Total: 126.71 w
9937502 WWTP: KIT, CL17 PRE-ASSY MAIN- E
Item #5444301 kit: cl17 pre-assy mail
423.000.76.535.80.48.00 642.0(
Freight
423.000.76.535.80.48.00 216.6E
9.8% Sales Tax t
R
.r
r
Q
Page: 17
Packet Pg. 38
vchlist
05/26/2016 10:26:15AM
Voucher List
City of Edmonds
Bank code :
Voucher
usbank
Date
Vendor
Invoice PO #
Description/Account
220153
5/26/2016
012560 HACH COMPANY
(Continued)
423.000.76.535.80.48.00
Tota
220154
5/26/2016
074804 HARLES, JANINE
197340
PHOTOGRAPHY FOR MAY 2016
Photography for May 2016
001.000.61.558.70.41.00
Tota
220155
5/26/2016
012900 HARRIS FORD INC
161886
FLEET UNIT 23 SUPPLIES
Fleet Unit 23 Supplies
511.000.77.548.68.31.10
Sales Tax
511.000.77.548.68.31.10
161907
UNIT 448 - INST CLUSTER
Core Charge
511.000.77.548.68.31.10
Sales Tax
511.000.77.548.68.31.10
Unit 448 - Inst Cluster
511.000.77.548.68.31.10
CM1619087'3
CORE REFUND
Core Refund
511.000.77.548.68.31.10
Sales Tax
511.000.77.548.68.31.10
Tota
220156
5/26/2016
013140 HENDERSON, BRIAN
36
LEOFF 1 REIMBURSEMENT
LEOFF 1 Reimbursement
009.000.39.517.20.23.00
Tota
220157
5/26/2016
074966 HIATT, ELLEN
COE 2016 0526
TOURISM MARKETING/COMMUNI
Tourism marketing and communicat
120.000.31.575.42.41.00
3.2.a
Page: 18
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Page: 18
Packet Pg. 39
vchlist
05/26/2016 10:26:15AM
Bank code : usbank
Voucher Date Vendor
220157 5/26/2016 074966 074966 HIATT, ELLEN
220158 5/26/2016 067862 HOME DEPOT CREDIT SERVICES
Voucher List
City of Edmonds
Invoice
(Continued)
1024954
1083078
15686
1577060
20011
20063
2015374
PO # Description/Account
Tota
PS - SUPPLIES
PS - Supplies
001.000.66.518.30.31.00
9.5% Sales Tax
001.000.66.518.30.31.00
WATER - HOSE
Water - Hose
421.000.74.534.80.31.00
9.5% Sales Tax
421.000.74.534.80.31.00
FAC MAINT - SHOP REPAIR SUPP
Fac Maint - Shop Repair Supplies
001.000.66.518.30.31.00
9.5% Sales Tax
001.000.66.518.30.31.00
WATER - SUPPLIES
Water - Supplies
421.000.74.534.80.31.00
9.5% Sales Tax
421.000.74.534.80.31.00
SR CENTER - SINK REPAIR SUPP
Sr Center - Sink Repair Supplies
001.000.66.518.30.31.00
9.5% Sales Tax
001.000.66.518.30.31.00
FAC MAINT SHOP SUPPLIES
Fac Maint Shop Supplies
001.000.66.518.30.31.00
9.5% Sales Tax
001.000.66.518.30.31.00
PW- SUPPLIES
PW- Supplies
001.000.66.518.30.31.00
9.5% Sales Tax
3.2.a
Page: 19
c
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1,500.0( 0
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Page: 19
Packet Pg. 40
vchlist
05/26/2016 10:26:15AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
220158 5/26/2016 067862 HOME DEPOT CREDIT SERVICES (Continued)
2021953
2024818
3021783
3021805
3024646
4010561
4015143
PO # Description/Account
001.000.66.518.30.31.00
FS 16 - PLUMBING SUPPLIES
FS 16 - Plumbing Supplies
001.000.66.518.30.31.00
9.5% Sales Tax
001.000.66.518.30.31.00
PS - SUPPLIES
PS - Supplies
001.000.66.518.30.31.00
9.5% Sales Tax
001.000.66.518.30.31.00
FAC - SUPPLIES
FAC - Supplies
001.000.66.518.30.31.00
9.5% Sales Tax
001.000.66.518.30.31.00
FS 16 - BREAKER
FS 16 - Breaker
001.000.66.518.30.31.00
9.5% Sales Tax
001.000.66.518.30.31.00
LIBRARY - P TRAP
Library - P Trap
001.000.66.518.30.31.00
9.5% Sales Tax
001.000.66.518.30.31.00
DEV SVC PERMIT COUNTER SUP
Dev Svc Permit Counter Supplies
001.000.66.518.30.31.00
9.5% Sales Tax
001.000.66.518.30.31.00
FAC - SUPPLIES
FAC - Supplies
001.000.66.518.30.31.00
3.2.a
Page: 20
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Page: 20
Packet Pg. 41
vchlist
05/26/2016 10:26:15AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice
PO # Description/Account
220158 5/26/2016 067862 HOME DEPOT CREDIT SERVICES (Continued)
9.5% Sales Tax
001.000.66.518.30.31.00
4021679
FS 20 - SUPPLIES FOR SINK REPAI
FS 20 - Supplies for Sink Repair
001.000.66.518.30.31.00
9.5% Sales Tax
001.000.66.518.30.31.00
5098773
CITY HALL CHARGING STATION SU
City Hall Charging Station Supplies
511.100.77.594.48.64.00
9.5% Sales Tax
511.100.77.594.48.64.00
5253820
CITY HALL -CHARGING STATION
City Hall - Charging Station Supplies
511.100.77.594.48.64.00
9.5% Sales Tax
511.100.77.594.48.64.00
5565467
CITY HALL CAR CHARGING STATIC
City Hall Car Charging Station Supplii
511.100.77.594.48.64.00
9.5% Sales Tax
511.100.77.594.48.64.00
6011680
PW - SUPPLIES
PW - Supplies
001.000.66.518.30.31.00
Unit 2 - Supplies
001.000.66.518.30.31.00
Unit 5 - Supplies
001.000.66.518.30.31.00
9.5% Sales Tax
001.000.66.518.30.31.00
6011698
CITY PARK - TOILET SEAT
City Park - Toilet Seat
001.000.66.518.30.31.00
3.2.a
Page: 21
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Page: 21
Packet Pg. 42
vchlist
05/26/2016 10:26:15AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice
PO # Description/Account
220158 5/26/2016 067862 HOME DEPOT CREDIT SERVICES (Continued)
9.5% Sales Tax
001.000.66.518.30.31.00
6022764
CITY HALL SUPPLIES
City Hall Supplies
001.000.66.518.30.31.00
Fac Maint Shop Supplie
001.000.66.518.30.31.00
9.5% Sales Tax
001.000.66.518.30.31.00
7022679
FAC MAINT SHOP SUPPLIES
Fac Maint Shop Supplies
001.000.66.518.30.31.00
9.5% Sales Tax
001.000.66.518.30.31.00
7024114
PW - SUPPLIES
PW - Supplies
001.000.66.518.30.31.00
9.5% Sales Tax
001.000.66.518.30.31.00
7594844
PS - SUPPLIES
PS - Supplies
111.000.68.542.64.31.00
9.5% Sales Tax
111.000.68.542.64.31.00
7594857
PS - SUPPLIES
PS - Supplies
001.000.66.518.30.31.00
9.5% Sales Tax
001.000.66.518.30.31.00
8021097
LOG CABIN - REFLECTIVE TREAD
Log Cabin - Reflective tread Strips
001.000.66.518.30.31.00
9.5% Sales Tax
001.000.66.518.30.31.00
3.2.a
Page: 22
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Page: 22
Packet Pg. 43
vchlist
05/26/2016 10:26:15AM
Bank code : usbank
Voucher Date Vendor
220158 5/26/2016 067862 HOME DEPOT CREDIT SERVICES
220159 5/26/2016 067862 HOME DEPOT CREDIT SERVICES
Voucher List
City of Edmonds
Invoice PO # Description/Account
(Continued)
80493 SEWER - SUPPLIES
Sewer - Supplies
423.000.75.535.80.31.00
9.5% Sales Tax
423.000.75.535.80.31.00
Total:
11092
PM: VINYL, SPONGE, STEEL WOOL
PM: VINYL, SPONGE, STEEL WOOL
001.000.64.576.80.31.00
11093
PM: LOPPER, HAMMER, PLIER, WR
PM: LOPPER, HAMMER, PLIER, WR
001.000.64.576.80.31.00
2080271
PM: HAMMER SET
PM: HAMMER SET
001.000.64.576.80.31.00
3024665
PM: SOCKET WRENCH, CEDAR, HI
PM: SOCKET WRENCH, CEDAR, HI
001.000.64.576.80.31.00
4090767
PM: DUST PANS, WRENCH, FERTIL
PM: DUST PANS, WRENCH, FERTIL
001.000.64.576.80.31.00
6011641
PM: CLOTHESLINES, UPOST STAKI
PM: CLOTHESLINES, UPOST STAKI
132.000.64.594.76.65.00
6086770
PM: FERTILIZER, GROUT, CARBON
PM: FERTILIZER, GROUT, CARBON
001.000.64.576.80.31.00
8013639
PM: PIPE
PM: PIPE
001.000.64.576.80.31.00
8021846
PM: OUTDOOR WOOD
PM: OUTDOOR WOOD
001.000.64.576.80.31.00
8082437
PM: OUTDOOR WOOD
3.2.a
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Packet Pg. 44
vchlist
05/26/2016 10:26:15AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
220159 5/26/2016 067862 HOME DEPOT CREDIT SERVICES (Continued)
220160 5/26/2016 073548 INDOFF INCORPORATED
220161 5/26/2016 071634 INTEGRATELECOM
220162 5/26/2016 069040 INTERSTATE AUTO PARTS
KE-1111 I-1r7
2800331
13868791
• �I:YiI:Yi�I:1rLl
220163 5/26/2016 014940 INTERSTATE BATTERY SYSTEMS 300-10006145
PO # Description/Account
PM: OUTDOOR WOOD
001.000.64.576.80.31.00
Tota
WWTP: C-FOLD PAPER TOWELS
C-Fold paper towels
423.000.76.535.80.31.00
9.8% Sales Tax
423.000.76.535.80.31.00
SUPPLIES -PAPER
SUPPLIES -PAPER
001.000.62.524.10.31.00
Tota
C/A 768328
PR1-1 & 2 City Phone Service
001.000.31.518.88.42.00
Tourism Toll free lines 877.775.6929
001.000.61.558.70.42.00
Econ Devlpmnt Toll free lines
001.000.61.558.70.42.00
FLEET SHOP SUPPLIES
Fleet Shop Supplies
511.000.77.548.68.31.20
Sales Tax
511.000.77.548.68.31.20
SHOP SUPPLIES
Shop Supplies
511.000.77.548.68.31.20
Sales Tax
511.000.77.548.68.31.20
Tota
Tota
3.2.a
Page: 24
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3.2.a
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05/26/2016
10:26:15AM
City of Edmonds
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5/26/2016
014940 INTERSTATE BATTERY SYSTEMS
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146.7( c
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ca
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13.9z o
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Unit 100 - Supplies
a
511.000.77.548.68.31.10
59.9E E
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511.000.77.548.68.31.20
173.3� o
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a
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16.9� Q
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220164
5/26/2016
015270 JCI JONES CHEMICALS INC
686527
WWTP: HYPOCHLORITE SOLUTIOP
N
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423.000.76.535.80.31.53
3,492.2E
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04
423.000.76.535.80.31.53
329.4( o
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w
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cYi
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10.4( E
Total:
3,832.1,
220165
5/26/2016
075356 JENNIFER ZIEGLER PUBLIC
011
STATE LOBBYIST MAY 2016
c
State lobbyist for May 2016
m
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001.000.61.557.20.41.00
3,358.0( u
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Page: 25
Packet Pg. 46
vchlist
05/26/2016 10:26:15AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice PO #
220165 5/26/2016 075356 075356 JENNIFER ZIEGLER PUBLIC (Continued)
220166 5/26/2016 074168 JOHNSON, MELISSA 5/1 REIMB MD PROG
220167
220168
220169
5/26/2016 075646 K-A GENERAL CONST CONTRACTOR 10135
5/26/2016 075265 KBA INC
5/26/2016 071137 KIDZ LOVE SOCCER
10136
10137
3002772
20641 KIDZ LOVE SOCC
20642 KIDZ LOVE SOCC
20643 KIDZ LOVE SOCC
Description/Account
Tota
5/1/16 REIMBURSE MEMORIAL D
5/1/16 REIMBURSE MEMORIAL D
130.000.64.536.20.49.00
Tota
PRESSURE WASH TENNIS COUR
PRESSURE WASH TENNIS COUR
001.000.64.576.80.48.00
9.8% Sales Tax
001.000.64.576.80.48.00
PRESSURE WASH TENNIS COUR
PRESSURE WASH TENNIS COUR
001.000.64.576.80.48.00
9.8% Sales Tax
001.000.64.576.80.48.00
PRESSURE WASH TENNIS COUR
PRESSURE WASH TENNIS COUR
001.000.64.576.80.48.00
9.8% Sales Tax
001.000.64.576.80.48.00
Tota
E7AC.SERVICES THRU 4/30/16
E7AC.Services thru 4/30/16
112.000.68.595.33.41.00
Tota
20641 KIDZ LOVE SOCCER INST
20641 KIDZ LOVE SOCCER INST
001.000.64.571.25.41.00
20642 KIDZ LOVE SOCCER INST
20642 KIDZ LOVE SOCCER INST
001.000.64.571.25.41.00
20643 KIDZ LOVE SOCCER INST
3.2.a
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Packet Pg. 47
vchlist
05/26/2016 10:26:15AM
Bank code : usbank
Voucher Date Vendor
220169 5/26/2016 071137 KIDZ LOVE SOCCER
220170
220171
5/26/2016 066522 LAKESIDE INDUSTRIES INC
5/26/2016 067725 LES SCHWAB TIRE CENTER
Voucher List
City of Edmonds
Invoice
(Continued)
20646 KIDZ LOVE SOCC
20647 KIDZ LOVE SOCC
20648 KIDZ LOVE SOCC
20649 KIDZ LOVE SOCC
20650 KIDZ LOVE SOCC
E4CD.Pmt 4
80500152305
220172 5/26/2016 075159 LIFE INSURANCE CO OF NO AMER June 2016
PO # Description/Account
20643 KIDZ LOVE SOCCER INST
001.000.64.571.25.41.00
20646 KIDZ LOVE SOCCER INST
20646 KIDZ LOVE SOCCER INST
001.000.64.571.25.41.00
20647 KIDZ LOVE SOCCER INST
20647 KIDZ LOVE SOCCER INST
001.000.64.571.25.41.00
20648 KIDZ LOVE SOCCER INST
20648 KIDZ LOVE SOCCER INST
001.000.64.571.25.41.00
20649 KIDZ LOVE SOCCER INST
20649 KIDZ LOVE SOCCER INST
001.000.64.571.25.41.00
20650 KIDZ LOVE SOCCER INST
20650 KIDZ LOVE SOCCER INST
001.000.64.571.25.41.00
Tota
E4CD.PMT 4 THRU 5/13/16
E4CD.Pmt 4 thru 5/13/16
112.000.68.595.33.65.00
Tota
UNIT 455 REPAIRS
Unit 455 Repairs
511.000.77.548.68.48.00
9.8% Sales Tax
511.000.77.548.68.48.00
Tota
JUNE 2016 CIGNA PREMIUMS
June Cigna Insurance Premiums
811.000.231.550
3.2.a
Page: 27
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Packet Pg. 48
vchlist
05/26/2016 10:26:15AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice PO #
220172 5/26/2016 075159 075159 LIFE INSURANCE CO OF NO AMER (Continued)
220173 5/26/2016 019920 MCCANN, MARIAN 37
220174 5/26/2016 067800 MICROFLEX CORP #774353
220175 5/26/2016 020495 MIDWAY PLYWOOD INC
Description/Account
Tota
LEOFF 1 REIMBURSEMENT
LEOFF 1 reimbursement
009.000.39.517.20.23.00
Tota
IN1659306
FLEET SHOP SUPPLIES
Fleet Shop Supplies
511.000.77.548.68.31.20
9.8% Sales Tax
511.000.77.548.68.31.20
Tota
C64834
CITY HALL DEV SVC - RETURNS
City Hall Dev Svc - Returns from 2
001.000.66.518.30.31.00
9.5% Sales Tax
001.000.66.518.30.31.00
C65069
FAC MAINT SHOP SUPPLIES
Fac Maint Shop Supplies
001.000.66.518.30.31.00
9.5% Sales Tax
001.000.66.518.30.31.00
C65436
FAC MAINT TRUCK SUPPLIES
Fac Maint Truck Supplies
001.000.66.518.30.31.00
9.5% Sales Tax
001.000.66.518.30.31.00
C66004
FAC MAINT - SUPPLIES
Fac Maint - Supplies
001.000.66.518.30.31.00
Resharpen Blade
001.000.66.518.30.48.00
Freight
001.000.66.518.30.31.00
3.2.a
Page: 28
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Packet Pg. 49
vchlist
05/26/2016 10:26:15AM
Bank code : usbank
Voucher Date Vendor
220175 5/26/2016 020495 MIDWAY PLYWOOD INC
220176 5/26/2016 020900 MILLERS EQUIP & RENTALL INC
Voucher List
City of Edmonds
Invoice
(Continued)
C66107
C66114
C66126
C66143
11 1Nti''
PO # Description/Account
9.5% Sales Tax
001.000.66.518.30.31.00
9.5% Sales Tax
001.000.66.518.30.48.00
PERMIT COUNTER SUPPLIES
Permit Counter Supplies
001.000.66.518.30.31.00
9.8% Sales Tax
001.000.66.518.30.31.00
PERMIT COUNTER SUPPLIES
Permit Counter Supplies
001.000.66.518.30.31.00
9.8% Sales Tax
001.000.66.518.30.31.00
PERMIT COUNTER SUPPLIES
Permit Counter Supplies
001.000.66.518.30.31.00
9.8% Sales Tax
001.000.66.518.30.31.00
FAC MAINT SHOP SUPPLIES
Fac Maint Shop Supplies
001.000.66.518.30.31.00
9.8% Sales Tax
001.000.66.518.30.31.00
FAC MAINT SHOP SUPPLIES
Fac Maint Shop Supplies
001.000.66.518.30.31.00
9.8% Sales Tax
001.000.66.518.30.31.00
235983 PM: GLOVES
PM:GLOVES
001.000.64.576.80.31.00
9.8% Sales Tax
Tota
3.2.a
Page: 29
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Packet Pg. 50
vchlist
05/26/2016 10:26:15AM
Voucher List
City of Edmonds
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
220176
5/26/2016
020900 MILLERS EQUIP & RENTALL INC
(Continued)
001.000.64.576.80.31.00
Tota
220177
5/26/2016
021983 MOTOR TRUCKS INC
ME97842
UNIT 106 - SUPPLIES
Unit 106 - Supplies
511.000.77.548.68.31.10
9.8% Sales Tax
511.000.77.548.68.31.10
Tota
220178
5/26/2016
072746 MURRAY SMITH & ASSOCIATES
15-1662-13
E4JC.SERVICES THRU 4/30/16
E4JC.Services thru 4/30/16
421.200.74.594.34.41.00
15-1695-10
E5JA.SERVICES THRU 4/30/16
E5JA.Services thru 4/30/16
421.200.74.594.34.41.00
15-1715-9
E5KA.SERVICES THRU 4/30/16
E5KA.Services thru 4/30/16
421.200.74.594.34.41.00
Tota
220179 5/26/2016 067834 NATIONAL CONSTRUCTION RENTALS 4433778
220180 5/26/2016 064570 NATIONAL SAFETY INC
220181 5/26/2016 024302 NELSON PETROLEUM
0437165-IN
0581589-IN
SPRAY PARK FENCING
SPRAY PARK FENCING
132.000.64.594.76.65.00
FLEET SHOP SUPPLIES
Fleet Shop Supplies
511.000.77.548.68.31.20
9.8% Sales Tax
511.000.77.548.68.31.20
UNIT 47 - FILTERS
Unit 47 - Filters
511.000.77.548.68.31.10
Tota
Tota
3.2.a
Page: 30
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Packet Pg. 51
vchlist
05/26/2016 10:26:15AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher
Date
Vendor
Invoice
PO # Description/Account
220181
5/26/2016
024302 NELSON PETROLEUM
(Continued)
9.8% Sales Tax
511.000.77.548.68.31.10
0581997-IN
UNIT 9 - FILTERS
Unit 9 - Filters
511.000.77.548.68.31.10
9.8% Sales Tax
511.000.77.548.68.31.10
0582798-IN
FLEET FILTER INVENTORY
Fleet Filter Inventory
511.000.77.548.68.34.40
9.8% Sales Tax
511.000.77.548.68.34.40
Tota
220182
5/26/2016
066391 NORTHSTAR CHEMICAL INC
85739
WWTP: SODIUM BISULFITE
SODIUM BISULFITE
423.000.76.535.80.31.54
9.8% Sales Tax
423.000.76.535.80.31.54
Tota
220183
5/26/2016
070319 NORTHWEST ASSESSMENT SVCS
1592
INV 1592 PRE -EMPLOY EXAM - P
PRE -EMPLOY EXAM - PECK
001.000.41.521.10.41.00
Tota
220184
5/26/2016
025690 NOYES, KARIN
000 00 654
MEETING MIN-5/11/16 7.0 HRS
MEETING MIN-3/11/16 7.0 HRS
001.000.62.558.60.41.00
000 00 655
MEETING MIN-5/12/16 3.5 HRS
MEETING MIN-5/12/16 3.5 HRS
001.000.62.558.60.41.00
Tota
220185
5/26/2016
073714 OLBRECHTS & ASSOC PLLC
032016
MMARCH 2O16 HEARING EXAMIN
3.2.a
Page: 31
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Packet Pg. 52
vchlist
05/26/2016 10:26:15AM
Bank code : usbank
Voucher Date Vendor
220185 5/26/2016 073714 OLBRECHTS & ASSOC PLLC
220186 5/26/2016 027450 PAWS
220187 5/26/2016 069690 PERFORMANCE RADIATOR
220188 5/26/2016 064552 PITNEY BOWES
220189 5/26/2016 064088 PROTECTION ONE
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
HEARING EXAMINER SERVICES-
001.000.245.967
HEARING EXAMINER SERVICES-
001.000.245.967
042016
APRIL 2016 HEARING EXAMINER
HEARING EXAMINER SERVICES-
001.000.245.967
Tota
MAY 2016
INV DATED 5/9/16 - EDMONDS PD
7 ANIMALS @ $175 - 4/2016
001.000.41.521.70.41.00
MAY 2016
INVOICE 5/9/16 FOR APR 2016 - C
RECLAIM FEES OF $35 PAID BY 3
001.000.41.521.70.41.00
Tota
5729453 UNIT 23 - RADIATOR
Unit 23 - Radiator
511.000.77.548.68.31.10
Freight
511.000.77.548.68.31.10
9.8% Sales Tax
511.000.77.548.68.31.10
Tota
3300397264 POSTAGE MACHINE LEASE
POSTAGE MACHINE LEASE --
001.000.25.514.30.45.00
9.8% Sales Tax
001.000.25.514.30.45.00
3.2.a
Page: 32
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ALARM MONITORING FOR PARKS I E
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Packet Pg. 53
vchlist
05/26/2016 10:26:15AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
220189 5/26/2016 064088 PROTECTION ONE (Continued)
220190 5/26/2016 031500 REID MIDDLETON & ASSOC INC 1604037
220191 5/26/2016 075647 ROHDE, DAVE May 2016
220192 5/26/2016 067076 SEATTLE PUMP AND EQUIPMENT CO 16-2567
220193 5/26/2016 068489 SIRENNET.COM
16-2567A
16-2720
0199946-IN
PO # Description/Account
001.000.66.518.30.42.00
ALARM MONITORING FOR PARK
001.000.64.576.80.42.00
Tota
E3FE/E6FA.SERVICES THRU 4/15
E3FE.Services thru 4/15/16
422.200.72.594.31.41.00
E6FA.Services thru 4/15/16
422.200.72.594.31.41.00
Tota
POLICE DEPT CITY MAP LAMINA
Reimbursement for city map lamina
001.000.41.521.10.31.00
Tota
UNIT 106 - QUICK CLAMPS
Unit 106 - Quick Clamps
511.000.77.548.68.31.10
9.8% Sales Tax
511.000.77.548.68.31.10
UNIT 106 - QUICK CLAMPS
Unit 106 - Quick Clamps
511.000.77.548.68.31.10
9.8% Sales Tax
511.000.77.548.68.31.10
UNIT 106 - BALL VALVES
Unit 106 - Ball Valves
511.000.77.548.68.31.10
9.8% Sales Tax
511.000.77.548.68.31.10
UNIT M16 - LEDS
Tota
3.2.a
Page: 33
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Packet Pg. 54
220193 5/26/2016 068489 SIRENNET.COM
16-2567A
16-2720
0199946-IN
PO # Description/Account
001.000.66.518.30.42.00
ALARM MONITORING FOR PARK
001.000.64.576.80.42.00
Tota
E3FE/E6FA.SERVICES THRU 4/15
E3FE.Services thru 4/15/16
422.200.72.594.31.41.00
E6FA.Services thru 4/15/16
422.200.72.594.31.41.00
Tota
POLICE DEPT CITY MAP LAMINA
Reimbursement for city map lamina
001.000.41.521.10.31.00
Tota
UNIT 106 - QUICK CLAMPS
Unit 106 - Quick Clamps
511.000.77.548.68.31.10
9.8% Sales Tax
511.000.77.548.68.31.10
UNIT 106 - QUICK CLAMPS
Unit 106 - Quick Clamps
511.000.77.548.68.31.10
9.8% Sales Tax
511.000.77.548.68.31.10
UNIT 106 - BALL VALVES
Unit 106 - Ball Valves
511.000.77.548.68.31.10
9.8% Sales Tax
511.000.77.548.68.31.10
UNIT M16 - LEDS
Tota
3.2.a
Page: 33
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Packet Pg. 54
vchlist
05/26/2016 10:26:15AM
Bank code : usbank
Voucher Date Vendor
220193 5/26/2016 068489 SIRENNET.COM
220194 5/26/2016 066754 SNO CO PUBLIC WORKS
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
Unit M16 - LEDS
511.000.77.548.68.31.10
0200041-IN
UNIT M16 - SINGLE WHITE SLIMLIN
Unit M16 - Single White Slimline Bail
511.000.77.548.68.31.10
0200181-IN
UNIT M16 - LEDS
Unit M16 - LEDs
511.000.77.548.68.31.10
0200303-IN
UNITS E111 PO, & E112PO - LEDS
Units E111 PO, & E112PO - LEDs
511.100.77.594.48.64.00
0200584-IN
UNIT E11 PO - MOUNTING FLANGE
Unit E11 PO - Mounting Flange
511.100.77.594.48.64.00
Total:
DR00000738
E6CA.FINAL 2015 INVOICE
E6CA. Final 2015 Invoice
112.000.68.595.33.41.00
1000403760
E5CA/E6CA.PRELIM INVOICE THRI
ESCA.Prelim Invoice thru 12/31/15
112.000.68.595.33.41.00
ESCA.Prelim Invoice thru 12/31/15
112.000.68.595.33.65.00
E6CA.Prelim Invoice thru 12/31/15
112.000.68.595.33.41.00
1000407118
E5CA/E6CA.SERVICES THRU 2/29/'
ESCA.Services thru 2/29/16
112.000.68.595.33.41.00
ESCA.Services thru 2/29/16
112.000.68.595.33.65.00
E6CA.Services thru 2/29/16
112.000.68.595.33.41.00
1000408282
E5CA/E6CA.SERVICES THRU 3/31/'
ESCA.Services thru 3/31/16
3.2.a
Page: 34
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Packet Pg. 55
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05/26/2016 10:26:15AM
Bank code : usbank
Voucher Date Vendor
220194 5/26/2016 066754 SNO CO PUBLIC WORKS
220195 5/26/2016 037375 SNO CO PUD NO 1
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
112.000.68.595.33.41.00
E6CA.Services thru 3/31/16
112.000.68.595.33.41.00
Tota
2002-0254-7
PEDEST CAUTION LIGHT 21930 9
PEDEST CAUTION LIGHT 21930 9
111.000.68.542.64.47.00
2003-4823-3
TRAFFIC LIGHT 22000 84TH AVE
TRAFFIC LIGHT 22000 84TH AVE
111.000.68.542.64.47.00
2004-6859-3
LIFT STATION #4 8311 TALBOT R
3.2.a
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Packet Pg. 56
vchlist
05/26/2016 10:26:15AM
Bank code : usbank
Voucher Date Vendor
220195 5/26/2016 037375 SNO CO PUD NO 1
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
2015-5174-4
SNO-ISLE LIBRARY 650 MAIN ST / �
SNO-ISLE LIBRARY 650 MAIN ST / �
001.000.66.518.30.47.00
2015-7289-8
TRAFFIC LIGHT 117 3RD AVE S / ME
TRAFFIC LIGHT 117 3RD AVE S / ME
111.000.68.542.64.47.00
2017-5147-6
TRAFFIC LIGHT 9932 220TH ST SW
TRAFFIC LIGHT 9932 220TH ST SW
111.000.68.542.64.47.00
2017-8264-6
TRAFFIC LIGHT 901 WALNUT ST / �
TRAFFIC LIGHT 901 WALNUT ST / �
111.000.68.542.64.47.00
2019-4248-9
PUBLIC WORKS OMC 7110 210TH ;
PUBLIC WORKS OMC 7110 210TH ;
001.000.65.518.20.47.00
PUBLIC WORKS OMC 7110 210TH
111.000.68.542.90.47.00
PUBLIC WORKS OMC 7110 210TH ;
421.000.74.534.80.47.00
PUBLIC WORKS OMC 7110 210TH ;
423.000.75.535.80.47.10
PUBLIC WORKS OMC 7110 210TH
511.000.77.548.68.47.00
PUBLIC WORKS OMC 7110 210TH
422.000.72.531.90.47.00
2022-9166-2
CIVIC CENTER & FIRE STATION #1 ,
CIVIC CENTER & FIRE STATION #1
001.000.66.518.30.47.00
2023-8937-5
STREET LIGHT 7601 RIDGE WAY / E
STREET LIGHT 7601 RIDGE WAY / I
111.000.68.542.63.47.00
2024-3924-6
CITY HALL 121 5TH AVE N / METER
CITY HALL 121 5TH AVE N / METER
001.000.66.518.30.47.00
2028-0763-2
TRAFFIC LIGHT 8429 196TH ST SW
3.2.a
Page: 36
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Packet Pg. 57
vchlist
05/26/2016 10:26:15AM
Bank code : usbank
Voucher Date Vendor
220195 5/26/2016 037375 SNO CO PUD NO 1
Voucher List
City of Edmonds
Invoice PO # Description/Account
(Continued)
3.2.a
Page: 37
TRAFFIC LIGHT 8429 196TH ST SW
001.000.66.518.30.47.00
17.1,
Total:
11,193.2, i
220196 5/26/2016 063941 SNO CO SHERIFFS OFFICE 2016-3133
INV#2016-3133 - EDMONDS PD - AF
=a
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395.25 HOUSING @ $89.38 - 4/16
001.000.39.523.60.51.00
35,327.4:
47.75 BOOKINGS @ $116.14 - 4/16
001.000.39.523.60.51.00
5,545.6E r-
64.83 MED/SPEC @ $52.01 - 4/16
001.000.39.523.60.51.00
0
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51.75 MENTAL HEALTH @ $124.72-�
0
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001.000.39.523.60.51.00
6,454.2E
12 VIDEO COURT @ $115.50 - 4/16
001.000.39.523.60.51.00
1,386.0( U
26 WORK RELEASE @ $24 - 4/16
0
001.000.39.523.60.51.00
1,300.0( 0
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CRITS ON #2016-3133 SNO CO JAIL
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001.000.39.523.60.51.00
-2,770.7E N
CR HOUSING -BLACK FROM 3/16
v
001.000.39.523.60.51.00
-178.7( w
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001.000.39.523.60.51.00
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-624.0( Y
2016-3152
INV 2016-3152 EDMONDS - INMATE
INMATE MEDS - APRIL 2016
E
001.000.39.523.60.31.00
86.4'
Total:
47,189.9'
c
220197 5/26/2016 069358 SNO-KING STUMP GRINDERS 7307
MEADOWDALE CLUBHOUSE STUN
m
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MEADOWDALE CLUBHOUSE STUN
R
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Packet Pg. 58
vchlist
05/26/2016 10:26:15AM
Bank code : usbank
Voucher Date Vendor
220197 5/26/2016 069358 SNO-KING STUMP GRINDERS
220198 5/26/2016 069844 SOFTWARE SOLUTIONS PLLC
220199 5/26/2016 075645 STRICKLAND, JON
Voucher List
City of Edmonds
Invoice
(Continued)
1160520-2
5/19 REFUND DAM DEP
220200 5/26/2016 074797 SUPER CHARGE MARKETING LLC 2378
220201 5/26/2016 075491 TAYLOR'S EXCAVATORS INC
220202 5/26/2016 075649 TEITZEL, DAVE
220203 5/26/2016 043935 UPS
E3DB.Pmt 6
5/16/16
00002T4T13196
PO # Description/Account
001.000.64.576.80.48.00
9.8% Sales Tax
001.000.64.576.80.48.00
Tota
WATER SUPPLY IMPROVEMENTS
Water Supply Improvements 5/7-5/
421.000.74.534.80.41.00
Tota
5/19/16 REFUND RENTAL AND RE
5/19/16 REFUND RENTALAND RE
001.000.239.200
Tota
SOCIAL MEDIA SERVICES MAY 20
Social media services May 2016
001.000.61.557.20.41.00
Tota
E3DB.PMT 6 SERVICES THRU 4/1
E3DB.Pmt 6 Services thru 4/18/16
112.000.68.595.33.65.00
E3DB.Ret 6
112.000.223.400
Tota
MILEAGE REIMBURSEMENT FOR
Mileage reimbursement for travel to
009.000.39.517.20.43.00
Tota
OUTBOUND SHIPPING
OUTBOUND SHIPPING
001.000.62.524.20.41.00
3.2.a
Page: 38
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Packet Pg. 59
vchlist
05/26/2016 10:26:15AM
Bank code : usbank
Voucher Date Vendor
220203 5/26/2016 043935 043935 UPS
220204 5/26/2016 062693 US BANK
Voucher List
City of Edmonds
Invoice PO # Description/Account
(Continued) Tota
1865 PW - PERMIT
PW - Permit
001.000.66.518.30.41.00
Action Flag Co - American Flags Fo
001.000.66.518.30.31.00
2674 JACOBSEN - UNIT M16 - SUPPLIE
Jacobsen - Unit M16 - Supplies
511.000.77.548.68.31.10
Fisheries - Unit M16 - Supplies
511.000.77.548.68.31.10
Lowes - Shop Supplies
511.000.77.548.68.31.20
D&R - Unit E108PO - Power Dist U
511.100.77.594.48.64.00
King Salmon Marine - Unit M16 - S
511.000.77.548.68.31.10
Good To Go - Use
511.000.77.548.68.48.00
Home Depot - Unit M16 - Supplies
511.000.77.548.68.31.10
DOL - Unit EQ96PO - Lic Fees
511.100.77.594.48.64.00
Fisheries - Unit M16 - Supplies
511.000.77.548.68.31.10
Carquest - Unit 643 - Supplies
511.000.77.548.68.31.10
Livorsi - Unit M16 - Fuel Level
511.000.77.548.68.31.10
Fisheries - Unit E112PO - Supplies
511.100.77.594.48.64.00
Love S Travel - Unit 282 - Gas
511.000.77.548.68.34.11
DOL - Unit E121 SW - Lic Fees
3.2.a
Page: 39
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Packet Pg. 60
vchlist
05/26/2016 10:26:15AM
Bank code : usbank
Voucher Date Vendor
220204 5/26/2016 062693 US BANK
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
511.100.77.594.48.64.00
DOL - Units E111 PO, E112PO, E113F
511.100.77.594.48.64.00
Home Depot - Shop Supplies
511.000.77.548.68.31.20
Mitchell1 - Shop Software
511.000.77.548.68.49.00
Fisheries - Shop Supplies
511.000.77.548.68.31.20
DOL - Unit E109PO, E107PO, E118P
511.100.77.594.48.64.00
2985
W WTP: MAY 2016 CC
Metrix Instruments Seismic Vib
423.000.76.535.80.48.00
Home Depot (LED Lights): $147.53
423.000.76.535.80.31.00
3439
WATER SVC FEE
Water Svc Fee
421.000.74.534.80.31.00
3535
HALFPRICEBANNERS - RECYCLE -
HalfPriceBanners - Recycle - Banner
421.000.74.537.90.49.00
Walmart - Water/Sewer/Street/Storm
111.000.68.542.90.31.00
Walmart - Water/Sewer/Street/Storm
422.000.72.531.90.31.00
Walmart - Water/Sewer/Street/Storm
421.000.74.534.80.31.00
Walmart - Water/Sewer/Street/Storm
423.000.75.535.80.31.00
Harbor Freight - Fac Maint Shop Supl
001.000.66.518.30.31.00
DoMyOwnPestControl - Sewer - Rat E
423.000.75.535.80.31.00
3.2.a
Page: 40
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Packet Pg. 61
vchlist
05/26/2016 10:26:15AM
Bank code : usbank
Voucher Date Vendor
220204 5/26/2016 062693 US BANK
220205
WIXII:
Voucher List
City of Edmonds
Invoice
(Continued)
3535
5/26/2016 044960 UTILITIES UNDERGROUND LOC CTR 6040125
PO # Description/Account
L&I Permits - City Hall - Elect Car
511.100.77.594.48.64.00
Office Max - Sewer Truck - Printer an(
423.000.75.535.80.31.00
Amazon - Water - Flexmount
421.000.74.534.80.31.00
SEARS RETURN SEWER
Sears Return Sewer
423.000.75.535.80.31.00
Total
UTILITIES UNDERGROUND LOCATI
UTILITIES UNDERGROUND LOCATI
421.000.74.534.80.41.00
UTILITIES UNDERGROUND LOCATI
422.000.72.531.90.41.00
UTILITIES UNDERGROUND LOCATI
423.000.75.535.80.41.00
Total
5/26/2016 067865 VERIZON WIRELESS 9765346948 C/A671247844-00001
Cell Service -Bldg
001.000.62.524.20.42.00
Cell Service-Eng
001.000.67.518.21.42.00
Cell Service Fac-Maint
001.000.66.518.30.42.00
Cell Service -Parks Discovery Prograr
001.000.64.571.23.42.00
Cell Service Parks Maint
001.000.64.576.80.42.00
Cell Service-PD
001.000.41.521.22.42.00
Cell Service-PD 104 Fund
104.100.41.521.21.42.00
3.2.a
Page: 41
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Packet Pg. 62
vchlist
05/26/2016 10:26:15AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice PO # Description/Account
220206 5/26/2016 067865 VERIZON WIRELESS (Continued)
Cell Service-PW Street
111.000.68.542.90.42.00
Cell Service-PW Street/Storm
111.000.68.542.90.42.00
Cell Service-PW Street/Storm
422.000.72.531.90.42.00
Cell Service-PW Water
421.000.74.534.80.42.00
Cell Service-PW Sewer
423.000.75.535.80.42.00
Cell Service-WWTP
423.000.76.535.80.42.00
Tota
220207 5/26/2016 045515 WABO 31028
STUDY GUIDES
STUDY GUIDES
001.000.62.524.20.49.00
Tota
220208 5/26/2016 073758 WASHINGTON TRACTOR INC 1011321
WATER DEPT - PARTS FOR MOW
Water Dept - Parts for Mower - Park
421.000.74.534.80.48.10
Freight
421.000.74.534.80.48.10
9.1 % Sales Tax
421.000.74.534.80.48.10
Tota
220209 5/26/2016 073552 WELCO SALES LLC 7036
COPY PAPER FOR CITY CLERKS
4 CASES OF X9000 COPY PAER
001.000.25.514.30.31.00
9.8% Sales Tax
001.000.25.514.30.31.00
7046
OFFICE SUPPLIES
Office supplies
3.2.a
Page: 42
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Packet Pg. 63
vchlist
05/26/2016 10:26:15AM
Bank code : usbank
Voucher Date Vendor
220209 5/26/2016 073552 WELCO SALES LLC
220210 5/26/2016 072634 WHISTLE WORKWEAR
220211 5/26/2016 073612 WRIGHT ROOFING
100 Vouchers for bank code : usbank
100 Vouchers in this report
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
001.000.22.518.10.31.00
9.8% Sales Tax
001.000.22.518.10.31.00
Tota
TR-295993
BOOTS (LATER RETURNED, TR-2
BOOTS (LATER RETURNED)
001.000.64.576.80.24.00
TR-299168
RETURN BOOTS (TR-295993)
RETURN BOOTS (TR-295993)
001.000.64.576.80.24.00
TR-299169
BOOTS JEFF SIENKO
BOOTS JEFF SIENKO
001.000.64.576.80.24.00
TR-299170
RUBBER BOOTS JEFF SIENKO
RUBBER BOOTS JEFF SIENKO
001.000.64.576.80.31.00
Tota
11840
SR CENTER - CLEAN DOWNSPO
3.2.a
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Packet Pg. 64
3.2.b
vchlist
06/02/2016 8:19:59AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher
Date
Vendor
Invoice PO #
Description/Account
220212
6/2/2016
072627 911 ETC INC
37517
MONTHLY 911 DATABASE MAINT
Monthly 911 database maint
001.000.31.518.88.48.00
Tota
220213
6/2/2016
075470 ACCELA INC
INV-ACC16390
LEGISLATIVE MANAGEMENT - AG
LEGISLATIVE MANAGEMENT - AG
001.000.25.514.30.48.00
INV-ACC17790
LEGISLATIVE MANAGEMENT - AG
LEGISLATIVE MANAGEMENT - AG
001.000.25.514.30.48.00
INV-ACC18324
LEGISLATIVE MANAGEMENT - AG
LEGISLATIVE MANAGEMENT - AG
001.000.25.514.30.48.00
Tota
220214
6/2/2016
000850 ALDERWOOD WATER DISTRICT
9897
MONTHLY WHOLESALE WATER
Page:
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Packet Pg. 65
vchlist
06/02/2016 8:19:59AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher
Date
Vendor
Invoice PO #
Description/Account
220216
6/2/2016
069751
ARAMARK UNIFORM SERVICES
(Continued)
1988614509
PARKS MAINT UNIFORM SERVICE
PARKS MAINT UNIFORM SERVIC
3.2.b
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Packet Pg. 66
vchlist
06/02/2016 8:19:59AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher
Date
Vendor
Invoice
PO # Description/Account
220221
6/2/2016
073029 CANON FINANCIAL SERVICES
(Continued)
001.000.23.523.30.45.00
16113432
CANON COPIER CHARGES C103C
copier charges C1030
001.000.21.513.10.45.00
9.8% Sales Tax
001.000.21.513.10.45.00
Tota
220222
6/2/2016
075627 CAPITOL STRATEGIES
748
FEDERAL LOBBYIST MAY 2016
Federal lobbyist for May 2016
001.000.61.557.20.41.00
Tota
220223
6/2/2016
004095 COASTWIDE LABS
NW2879104-1
PM: ACCLAIM, DOME TOP 55 GL
PM: ACCLAIM, DOME TOP 55 GL
001.000.64.576.80.31.00
9.8% Sales Tax
001.000.64.576.80.31.00
Tota
220224
6/2/2016
062975 COLLISION CLINIC INC
RO#30064
UNIT 411 - REPAIRS AFTER INSU
3.2.b
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Packet Pg. 67
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06/02/2016 8:19:59AM
Bank code :
usbank
Voucher
Date Vendor
220226
6/2/2016 075042 COVERALL OF WASHINGTON
220227
220228
220229
220230
220231
6/2/2016 006626 DEPT OF ECOLOGY
6/2/2016 070864 DEX MEDIA
6/2/2016 075643 DIETZ, KENT
6/2/2016 064531 DINES, JEANNIE
Voucher List
City of Edmonds
Invoice
7100164778
610027350711
610027350906
PLN20150052
16-3661
6/2/2016 074302 EDMONDS HARDWARE & PAINT LLC 001569
001583
3.2.b
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E1CA.Stormwater Construction Fee
112.000.68.595.33.41.00 119.6(
Total : 119.6(
C/A 730211599
Basic e-commerce hosting 05/02/16
001.000.31.518.88.42.00
C/A 730211600
05/2016 Web Hosting for Internet
001.000.31.518.88.42.00
Tota
REFUND OVERPAID HEARING EX
REFUND OVERPAID HEARING EX
001.000.245.967
Tota
CITY COUNCIL MINUTES 5/24/201
05/24/2016 CITY COUNCIL MINUTE
001.000.25.514.30.41.00
Tota
PM: WRENCH SET, WASHERS, B
PM: WRENCH SET, WASHERS, B
001.000.64.576.80.31.00
9.8% Sales Tax
001.000.64.576.80.31.00
PM: YOST POOL PAINT, ROLL CO
PM: YOST POOL PAINT, ROLL CO
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vchlist
06/02/2016 8:19:59AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
220231 6/2/2016 074302 EDMONDS HARDWARE & PAINT LLC (Continued)
220232 6/2/2016 075566 EHRBAR, PAMELA
BID-05312016
220233 6/2/2016 008812 ELECTRONIC BUSINESS MACHINES AR40984
220234 6/2/2016 009350 EVERETT DAILY HERALD
220235 6/2/2016 075393 FITCH & ASSOCIATES LLC
220236 6/2/2016 069469 FLINT TRADING INC
PO # Description/Account
9.8% Sales Tax
001.000.64.576.80.31.00
3.2.b
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140.000.61.558.70.41.00
1,198.5(
Reimbursement for mailing ballots to
140.000.61.558.70.49.00
248.E 1
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1,447.1 , o
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P&R PRINTER C1030 #A6995
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EDH700391
LEGAL ADS- PLN2016-0015
LEGAL ADS- PLN2016-0015
001.000.62.558.60.41.40
EDH700908
CITY NOTICES POTENTIAL ACTIO
CITY NOTICES-
001.000.25.514.30.41.40
Tota
16-8133-04
FIRE & EMS PROJECT - PROF SV
Consultant Professional Services -
001.000.39.513.40.41.00
Consultant Travel Expenses 1/13-1
001.000.39.513.40.41.00
Tota
196397
E7AC.PLAST IC TRAFFIC ARROW
E7AC.Plastic Traffic Arrows
112.000.68.595.33.41.00
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Packet Pg. 69
3.2.b
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Voucher List
Page: 6
06/02/2016
8:19:59AM
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220237
6/2/2016 011900 FRONTIER
425-771-0158
FIRE STATION #16 ALARM AND FA}
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423.000.75.535.80.42.00
26.2( -o
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220238
6/2/2016 075163 GARCIA-GARCIA, CESAR
10537
INTERPRETER FEE
INTERPRETER FEE
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Page: 6
Packet Pg. 70
vchlist
06/02/2016 8:19:59AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher
Date
Vendor
Invoice PO #
Description/Account
220238
6/2/2016
075163 GARCIA-GARCIA, CESAR
(Continued)
INTERPRETER FEE
001.000.23.512.50.41.01
8788
INTERPRETER FEE
INTERPRETER FEE
001.000.23.512.50.41.01
9074
INTERPRETER FEE
INTERPRETER FEE
001.000.23.512.50.41.01
9273
INTERPRETER FEE
INTERPRETER FEE
001.000.23.523.30.41.01
9712
INTERPRETER FEE
INTERPRETER FEE
001.000.23.523.30.41.01
Tota
220239
6/2/2016
073922 GAVIOLA, NIKKA
20992 TAEKWON-DO
20992 TAEKWON-DO INSTRUCTI
3.2.b
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06/02/2016 8:19:59AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher
Date Vendor
Invoice
PO # Description/Account
220241
6/2/2016 012560 HACH COMPANY
(Continued)
423.000.76.535.80.31.31
9.8% Sales Tax
423.000.76.535.80.31.31
9939612
WWTP: NUTRIENT BFR SOLN PL
NUTRIENT BFR SOLN PLWS
423.000.76.535.80.31.31
9.8% Sales Tax
423.000.76.535.80.31.31
9941628
WWTP: NUTRIENT BFT SOLN PL
3.2.b
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Voucher List
City of Edmonds
3.2.b
Page: 9
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001.000.62.524.10.31.00
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STAPLES, STAPLE REMOVER, CON
001.000.31.514.23.31.00
108.5(
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001.000.31.514.23.31.00
10.6:
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534.9: M
220244 6/2/2016 067568 KPG INC 34316 Revised
E3DB.SERVICES THRU 3/25/16
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2,685.2E
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E3DD.SERVICES THRU 3/25/16
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112.000.68.595.33.41.00
5,548.8 p
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112.000.68.595.33.41.00
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220245 6/2/2016 074135 LAFAVE, CAROLYN 5.11.2016
RETIREMENT POSTER FRAMING K/
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mileage for travel to Aaron Brothers
c
001.000.21.513.10.43.00
13.3( cfl
5.17.2016
ESCC STUDENT ORIENTATION
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138.100.21.557.21.31.00
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138.100.21.557.21.31.00
5.0(
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23.21 c
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220246 6/2/2016 075260 LAU, PING 12350
INTERPRETER FEE
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Page: 9
Packet Pg. 73
vchlist
06/02/2016 8:19:59AM
Voucher List
City of Edmonds
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
220246
6/2/2016
075260 LAU, PING
(Continued)
INTERPRETER FEE
001.000.23.512.50.41.01
Tota
220247
6/2/2016
074417 LAW OFFICE OF CHRISTIAN SMITH
135
PUBLIC DEFENDER
PUBLIC DEFENDER
001.000.39.512.52.41.00
Tota
220248
6/2/2016
074263 LYNNWOOD WINSUPPLY CO
012768-00
PM: COUPLING, TUBING, POPUP
PM: COUPLING, TUBING, POPUP
001.000.64.576.80.31.00
9.8% Sales Tax
001.000.64.576.80.31.00
Tota
220249
6/2/2016
069961 MAIN STREET ELECTRIC INC
16-1133
YOST POOL MOTOR CHECK
YOST POOL MOTOR CHECK
001.000.64.576.80.41.00
9.8% Sales Tax
001.000.64.576.80.41.00
Tota
220250
6/2/2016
069862 MAKERS ARCHITECTURE AND
1438-18
ECDC REWRITE ADDENDUM #1
ECDC REWRITE ADDENDUM #1
001.000.62.524.10.41.00
1438-19
ECDC REWRITE
ECDC REWRITE
001.000.62.524.10.41.00
Tota
220251
6/2/2016
020039 MCMASTER-CARR SUPPLY CO
61665904
WWTP: STAINLESS STELL PIPE F
STAINLESS STELL PIPE FITTING
423.000.76.535.80.31.00
Freight
3.2.b
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Packet Pg. 74
vchlist
06/02/2016 8:19:59AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher
Date
Vendor
Invoice PO #
Description/Account
220251
6/2/2016
020039 MCMASTER-CARR SUPPLY CO
(Continued)
423.000.76.535.80.31.00
Tota
220252
6/2/2016
069053 MICRO COM SYSTEMS LTD
16692
SCANNING SERVICES- STREET F
SCANNING SERVICES- STREET F
001.000.62.524.10.41.00
Tota
220253
6/2/2016
072223 MILLER, DOUG
5/4-5/5 GYM MONITOR
5/4-5/25/16 BASKETBALL GYM M
3.2.b
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Packet Pg. 75
vchlist
06/02/2016 8:19:59AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher
Date
Vendor
Invoice PO #
Description/Account
220255
6/2/2016
063511 OFFICE MAX INC
(Continued)
001.000.41.521.10.31.00
200367
P&R: LABEL TAPE, BINDER CLIPS
P&R: LABEL TAPE, BINDER CLIPS
001.000.64.571.21.31.00
9.8% Sales Tax
001.000.64.571.21.31.00
Tota
220256
6/2/2016
063750 ORCA PACIFIC INC
21381
CHEMICALS YOST POOL
CHEMICALS YOST POOL
001.000.64.576.80.31.00
9.8% Sales Tax
001.000.64.576.80.31.00
Tota
220257
6/2/2016
008350 PETTY CASH
5/31 PARKS PETTY CSH
5/31/16 PARKS PETTY CASH
LEACH: DOLLAR TREE: DISCOVE
001.000.64.571.23.31.00
LEACH: OFFICE DEPOT: DISCOV
001.000.64.571.23.31.00
LEACH: QFC: DISCOVERY MOP F
001.000.64.571.23.31.00
STEELE-SMITH: TOP 10 TOYS: G
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Packet Pg. 76
vchlist
06/02/2016 8:19:59AM
Bank code :
usbank
Voucher
Date Vendor
220258
6/2/2016 028860 PLATT ELECTRIC SUPPLY INC
220259 6/2/2016 029117 PORT OF EDMONDS
220260 6/2/2016 046900 PUGET SOUND ENERGY
Voucher List
City of Edmonds
Invoice PO #
Description/Account
(Continued)
9.8% Sales Tax
423.000.76.535.80.31.00
Tota
03870
PORT RIGHT-OF-WAY LEASE FO
MEADOWDALE CLUBHOUSE 680
3.2.b
Page: 13
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Packet Pg. 77
Packet Pg. 77
vchlist
06/02/2016 8:19:59AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher
Date Vendor
Invoice PO #
Description/Account
220260
6/2/2016 046900 PUGET SOUND ENERGY
(Continued)
001.000.66.518.30.47.00
200019895354
SNO-ISLE LIBRARY 650 MAIN ST / �
SNO-ISLE LIBRARY 650 MAIN ST / �
001.000.66.518.30.47.00
200020415911
PUBLIC WORKS OMC 7110 210TH ;
PUBLIC WORKS OMC 7110 210TH
001.000.65.518.20.47.00
PUBLIC WORKS OMC 7110 210TH
111.000.68.542.90.47.00
PUBLIC WORKS OMC 7110 210TH ;
421.000.74.534.80.47.00
PUBLIC WORKS OMC 7110 210TH
423.000.75.535.80.47.10
PUBLIC WORKS OMC 7110 210TH ;
511.000.77.548.68.47.00
PUBLIC WORKS OMC 7110 210TH ;
422.000.72.531.90.47.00
200021829581
4/21-5/20/16 WWTP 200 2ND AVE S
WWTP 200 2ND AVE S / METER 00(
423.000.76.535.80.47.63
200024711901
CITY PARK BUILDING 600 3RD AVE
CITY PARK BUILDING 600 3RD AVE
001.000.66.518.30.47.00
Total:
220261
6/2/2016 074156 RAZZ CONSTRUCTION INC
E4MB.Pmt 2
E4MB.PMT 2 THRU 4/30/16
E4MB.Pmt 2 thru 4/30/16
016.000.66.594.19.65.00
Total:
220262
6/2/2016 072440 SCORDINO, JOE
3
E7FG.STUDENTS SAVING SALMON
E7FG.Students Saving Salmon
001.000.39.554.90.49.00
Total:
3.2.b
Page: 14
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Packet Pg. 78
vchlist
06/02/2016 8:19:59AM
Bank code : usbank
Voucher Date Vendor
220264 6/2/2016 037375 SNO CO PUD NO 1
Voucher List
City of Edmonds
Invoice
PO # Description/Account
2001-2487-3
TRAFFIC LIGHT 9933 100TH AVE W
TRAFFIC LIGHT 9933 100TH AVE W
111.000.68.542.64.47.00
2002-0291-9
LIFT STATION #8 113 RAILROAD AV
LIFT STATION #8 113 RAILROAD AV
423.000.75.535.80.47.10
2002-7495-9
TRAFFIC LIGHT 23602 76TH AVE W
TRAFFIC LIGHT 23602 76TH AVE W
111.000.68.542.64.47.00
2003-8645-6
CLUBHOUSE 6801 MEADOWDALE
CLUBHOUSE 6801 MEADOWDALE
001.000.66.518.30.47.00
2004-2241-8
FRANCES ANDERSON CENTER 70(
FRANCES ANDERSON CENTER 70(
001.000.66.518.30.47.00
2004-9315-3
TRAFFIC LIGHT 22000 76TH AVE W
TRAFFIC LIGHT 22000 76TH AVE W
111.000.68.542.64.47.00
2006-7801-9
TRAFFIC LIGHT 200 3RD AVE S / MI
TRAFFIC LIGHT 200 3RD AVE S / MI
111.000.68.542.64.47.00
2007-4860-6
TRAFFIC LIGHT 9730 220TH ST SW
TRAFFIC LIGHT 9730 220TH ST SW
111.000.68.542.64.47.00
2009-1385-3
DECORATIVE LIGHTING 115 2ND A\
DECORATIVE LIGHTING 115 2ND X
111.000.68.542.63.47.00
2009-4334-8
TRAFFIC LIGHT 23202 EDMONDS V
TRAFFIC LIGHT 23202 EDMONDS V
111.000.68.542.64.47.00
2010-5432-7
BRACKETT'S LANDING NORTH 50 I
BRACKETT'S LANDING NORTH 50 I
001.000.64.576.80.47.00
2011-9222-6
TRAFFIC LIGHT 20408 76TH AVE W
TRAFFIC LIGHT 20408 76TH AVE W
111.000.68.542.64.47.00
3.2.b
Page: 15
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Packet Pg. 79
vchlist
06/02/2016 8:19:59AM
Bank code : usbank
Voucher Date Vendor
220264 6/2/2016 037375 SNO CO PUD NO 1
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
2012-6598-0
LIFT STATION #12 16121 75TH PL �
LIFT STATION #12 16121 75TH PL �
423.000.75.535.80.47.10
2013-2711-1
PINE ST PARK
PINE ST PARK
001.000.64.576.80.47.00
2013-7496-4
LIFT STATION #11 6811 1/2 157TH P
LIFT STATION #11 6811 1/2 157TH P
423.000.75.535.80.47.10
2015-3292-6
LIFT STATION #7 121 W DAYTON S-
LIFT STATION #7 121 W DAYTON S-
423.000.75.535.80.47.10
2015-5730-3
CEMETERY BUILDING
CEMETERY BUILDING
001.000.64.576.80.47.00
2015-6343-4
TRAFFIC LIGHT 660 EDMONDS WA
TRAFFIC LIGHT 660 EDMONDS WA
111.000.68.542.64.47.00
2015-8215-2
TRAFFIC LIGHT 19600 80TH AVE W
TRAFFIC LIGHT 19600 80TH AVE W
111.000.68.542.63.47.00
2015-9448-8
LIFT STATION #15 7710 168TH PL S
LIFT STATION #15 7710 168TH PL S
423.000.75.535.80.47.10
2016-1027-6
OVERHEAD STREET LIGHTING AT i
OVERHEAD STREET LIGHTING AT i
001.000.64.576.80.47.00
2016-1195-1
TRAFFIC LIGHT 20801 76TH AVE W
TRAFFIC LIGHT 20801 76TH AVE W
111.000.68.542.63.47.00
2016-5690-7
DECORATIVE LIGHTING 413 MAIN,'
DECORATIVE LIGHTING 413 MAIN,'
111.000.68.542.63.47.00
2017-0375-8
PEDEST CAUTION LIGHT 23190 10(
PEDEST CAUTION LIGHT 23190 10(
3.2.b
Page: 16
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Page: 16
Packet Pg. 80
vchlist
06/02/2016 8:19:59AM
Bank code : usbank
Voucher Date Vendor
220264 6/2/2016 037375 SNO CO PUD NO 1
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
111.000.68.542.64.47.00
2017-6210-1
415 5TH AVE S
415 5TH AVE S
001.000.64.576.80.47.00
2019-0786-2
TRAFFIC LIGHT 7133 212TH ST SW
TRAFFIC LIGHT 7133 212TH ST SW
111.000.68.542.63.47.00
2019-2991-6
4/23-5/23/16 WWTP FLOW METER:
W WTP FLOW METER 23219 74TH F
423.000.76.535.80.47.62
2020-7719-4
FIRE STATION #20 23009 88TH AVE
FIRE STATION #20 23009 88TH AVE
001.000.66.518.30.47.00
2020-8787-0
LIFT STATION #6 100 PINE ST / MEl
LIFT STATION #6 100 PINE ST / ME1
423.000.75.535.80.47.10
2021-3965-5
BRACKETT'S LANDING SOUTH 100
BRACKETT'S LANDING SOUTH 100
001.000.64.576.80.47.00
2021-6153-5
CEMETERY WELL PUMP
CEMETERY WELL PUMP
001.000.64.576.80.47.00
2022-8909-6
TRAFFIC LIGHT 22400 HWY 99 / ME
TRAFFIC LIGHT 22400 HWY 99 / ME
111.000.68.542.64.47.00
2022-8912-0
TRAFFIC LIGHT 23801 HWY 99 / ME
TRAFFIC LIGHT 23801 HWY 99 / ME
111.000.68.542.64.47.00
2024-2158-2
LOG CABIN & DECORATIVE LIGHTI
LOG CABIN & DECORATIVE LIGHTI
001.000.66.518.30.47.00
2024-9953-9
LIFT STATION #1 105 CASPERS ST
LIFT STATION #1 105 CASPERS ST
423.000.75.535.80.47.10
2026-2041-5
MATHAY BALLINGER PARK IRRIGA
3.2.b
Page: 17
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Page: 17
Packet Pg. 81
vchlist
06/02/2016 8:19:59AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher
Date Vendor
Invoice
PO # Description/Account
220264
6/2/2016 037375 SNO CO PUD NO 1
(Continued)
MATHAY BALLINGER PARK IRRIG
001.000.64.576.80.47.00
2030-9778-7
4/16-5/16/16 WWTP 200 2ND AVE
WWTP 200 2ND AVE S / METER 1
423.000.76.535.80.47.61
2042-9221-3
CHARGE STATION #1 552 MAIN S
CHARGE STATION #1 552 MAIN S
111.000.68.542.64.47.00
2044-6743-5
HAZEL MILLER PLAZA
HAZEL MILLER PLAZA
001.000.64.576.80.47.00
2205-4758-2
TRAFFIC LIGHT SR104 @ 95TH A
TRAFFIC LIGHT SR104 @ 95TH A
111.000.68.542.63.47.00
Tota
220265
6/2/2016 074568 SPROUT DESIGN
1250
WOTS BROCHURE SPROUT
WOTS BROCHURE SPROUT
123.000.64.573.20.41.00
Tota
220266
6/2/2016 040300 SWEDISH EDMONDS
hwy99swedish
HWY 99 OPEN HOUSE CATERING
Hwy 99 open house catering
001.000.62.524.10.31.00
Tota
220267
6/2/2016 040916 TC SPAN AMERICA
73947
STAFF SHIRTS GYMNASTICS
STAFF SHIRTS GYMNASTICS
001.000.64.571.28.31.00
9.8% Sales Tax
001.000.64.571.28.31.00
73948
EXTRA SPRING SHOW SHIRTS
EXTRA SPRING SHOW SHIRTS
001.000.64.571.28.31.00
9.8% Sales Tax
3.2.b
Page: 18
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Page: 18
Packet Pg. 82
vchlist
06/02/2016 8:19:59AM
Bank code :
usbank
Voucher
Date Vendor
220267
6/2/2016 040916 TC SPAN AMERICA
220268 6/2/2016 072790 TCC PRINTING & IMAGING
220269 6/2/2016 071666 TETRATECH INC
220270 6/2/2016 070744 TIGER OAK MEDIA
220271 6/2/2016 070774 ULINE INC
Voucher List
City of Edmonds
Invoice
(Continued)
90330
90331
51048187
2016-159038
77071903
220272 6/2/2016 043935 UPS 00002T4T13216
PO # Description/Account
001.000.64.571.28.31.00
Tota
WOTS POSTER
WOTS POSTER
123.000.64.573.20.49.00
9.8% Sales Tax
123.000.64.573.20.49.00
WOTS BROCHURE
WOTS BROCHURE
123.000.64.573.20.49.00
9.8% Sales Tax
123.000.64.573.20.49.00
Tota
E4GC. SERVICES THRU 4/22/16
E4GC.Services thru 4/22/16
423.200.75.594.35.41.00
Tota
BUSINESS RECRUITMENT AD IN
Business recruitment ad in June iss
001.000.61.558.70.41.40
Tota
INV#77071903 CUST#2634605-ED
SCRUBS IN A BUCKET
001.000.41.521.11.31.00
Freight
001.000.41.521.11.31.00
9.8% Sales Tax
001.000.41.521.11.31.00
3.2.b
Page: 19
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Total: 112.6(
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FREIGHT CHARGES FOR IS - MITEI E
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Page: 19
Packet Pg. 83
3.2.b
vchlist Voucher List Page: 20
06/02/2016
8:19:59AM
City of Edmonds
ca
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Bank code :
usbank
U
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Date
Vendor
Invoice PO #
Description/Account
Amoun };
220272
6/2/2016
043935 UPS
(Continued)
a
Freight charges for Information
001.000.31.518.88.42.00
18.5z
Total:
18.51 i
=a
220273
6/2/2016
062693 US BANK
3249
POSTAGE FOR PASSPORTS
=
POSTAGE FOR PASSPORTS
4-
c
001.000.23.512.50.42.00
103.2(
PROTECTIVE CASE FOR IPAD
001.000.23.512.50.35.00
21.4(
POSTAGE FOR PASSPORTS
—
0
001.000.23.512.50.42.00
70.9E ">%
Total:
195.5E a
220274
6/2/2016
067917 WALLY'S TOWING INC
55772
INV#55772 - EDMONDS PD
TOW 1999 CHEVY SEDAN #C72339
f°
U
001.000.41.521.22.41.00
166.0( c
9.8% Sales Tax
001.000.41.521.22.41.00
0
16.2 1 c
55807
INV#55807 - EDMONDS PD
0-
TOW 2001 CHEVY #AQA7381
Q-
Q
001.000.41.521.22.41.00
166.0(
9.8% Sales Tax
00
001.000.41.521.22.41.00
16.2 1 =
Total:
364.51 m
r
220275
6/2/2016
075283 WAVE BROADBAND
8136 50 211 00055035
FIBER HIGH SPEED INTERNET SEF
c
High Speed Internet service 06/01/16
001.000.31.518.87.42.00
816.0( w
Total:
816.0(
E
220276
6/2/2016
064800 WEHOP
2396
PM: PLANTS INVOICE 630396
M
PM: PLANTS
001.000.64.576.81.31.00
-238.8 1
2399
PM: PLANTS INVOICE 630876
G
PM: PLANTS
E
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Q
Page: 20
Packet Pg. 84
3.2.b
vchlist Voucher List Page: 21
06/02/2016
8:19:59AM
City of Edmonds
ca
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Bank code :
usbank
U
W
Voucher
Date Vendor
Invoice PO #
Description/Account
Amoun
};
220276
6/2/2016 064800 WEHOP
(Continued)
a
001.000.64.576.81.31.00
-11.8'
m
631789
PM: PLANTS
PM: PLANTS
L
001.000.64.576.81.31.00
244.8(
9.8% Sales Tax
+'
001.000.64.576.81.31.00
23.9�
631812
PM: PLANTS
PM: PLANTS
001.000.64.576.81.31.00
120.9z
9.8% Sales Tax
o
001.000.64.576.81.31.00
11.8E
Total:
150.9(
a
220277
6/2/2016 073552 WELCO SALES LLC
7055
INV#7055 - EDMONDS PD
4,000 POLICE LETTERHEAD
U
001.000.41.521.10.31.00
308.0(
p
1,000 ADHESIVE MAILING LABELS
001.000.41.521.10.31.00
140.0(
p
9.8% Sales Tax
a
220278 6/2/2016 070432 ZACHOR & THOMAS PS INC 1064
66 Vouchers for bank code : usbank
66 Vouchers in this report
001.000.41.521.10.31.00 43.9( dr
Tota
MAY-16 RETAINER
Monthly Retainer
001.000.36.515.33.41.00
Tota
Bank tota
Total voucher
491.9(
r
00
N
w
17,430.0( r
1 : 17,430.0( c
e;
I: 483,452.7( w
s : 483,452.7(
Page: 21
Packet Pg. 85
3.2.b
vchlist
06/02/2016 8:19:59AM
Bank code: usbank
Voucher Date Vendor
Voucher List
City of Edmonds
Invoice
PO # Description/Account
Page: 22
Amoun
Page: 22
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3.2.c
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
41
Funding
Protect Title
Number
Number
E
STM
12th Ave & Sierra Stormwater System Improvements
c484
E5FE
0-
STR
15th St. SW Walkway (Edmonds Way to 8th Ave)
c424
E3DC
3
SWR
2013 Sewerline Replacement Project
c398
E3GA
STR
2014 Chip Seals
c451
E4CB
Y
STM
2014 Drainage Improvements
c433
E4FA
STM
2014 Lake Ballinger Associated Projects
c436
E4FD
};
STR
2014 Overlay Program
c438
E4CA
a
WTR
2014 Waterline Overlays
c452
E4CC
STM
2014 Willow Creek Daylighting/Edmonds Marsh Restoration
c435
E4FC
.r
L
STM
2015 Citywide Drainage Improvements/Rehab Projects
c466
E5FA
.r
STR
2015 Overlay Program
c463
E5CA
SWR
2015 Sewerline Overlays
i007
E5CC
m
SWR
2015 Sewerline Replacement Project
c441
E4GA
STR
2015 Traffic Calming
c471
E5AB
o
WTR
2015 Waterline Overlays
c475
E5CB
Q.
WTR
2015 Waterline Replacement Program
c440
E4J13
E
STR
2016 Overlay Program
i008
E6CA
U
SWR
2016 Sewerline Overlays
i010
E6CC
O
WTR
2016 Water Comp Plan Update
c460
E4JC
�a
L
WTR
2016 Waterline Overlays
i009
E6CB
C
SWR
2016-17 Sanitary Sewer Replacement Projects
c469
E5GA
WTR
2016-17 Waterline Replacement Projects
c468
E5JA
00
04
STR
220th Street Overlay Project
c462
E4CD
STM
224th & 98th Drainage Improvements
c486
E6FB
c
WTR
224th Waterline Relocation (2013)
c418
E3JB
c
STR
228th St. SW Corridor Improvements
i005
E7AC
L
m
STR
236th St. SW Walkway (Edmonds Way to Madrona School)
c425
E3DD
E
STR
238th St. SW Walkway (100th Ave to 104th Ave)
c423
E3DB
Z
0
L
STR
238th St. SW Walkway (Edmonds Way to Hwy 99)
c485
E6DA
IL
STM
3rd Ave Rain Gardens
i012
E6FC
v0i
STR
76th Ave W at 212th St SW Intersection Improvements
c368
E1 CA
r
c
STR
9th Avenue Improvement Project
c392
E2AB
s
FAC
A/V Upgrades - Council Chambers
c476
E5LA
u_
STR
ADA Curb Ramp Upgrades along 3rd Ave S
c426
E3DE
+%
STR
Bikelink Project
c474
E5DA
E
t
PRK
City Spray Park
c417
E4MA
U
SWR
Citywide CIPP Sewer Rehab Phase I
c456
E4GB
r
Q
WTR
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
c482
E5J13
Revised 6/1/2016
Packet Pg. 87
3.2.c
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
41
Funding
Protect Title
Number
Number
STM
Dayton Street & SR104 Storm Drainage Alternatives
c374
ElFM
Q-
m
PM
Dayton Street Plaza
c276
E7MA
3
STM
Dayton Street Storm Improvements (6th Ave - 8th Ave)
c472
E5FC
STM
Dayton Street Stormwater Pump Station
c455
E4FE
Y
FAC
Edmonds Fishing Pier Rehab
c443
E4MB
STM
Edmonds Marsh Feasibility Study
c380
E2FC
};
General
Edmonds Waterfront Access Analysis
c478
E5DB
a
FAC
ESCO III Project
c419
E3LB
WTR
Five Corners Reservoir Re -coating
c473
E5KA
.r
L
STR
Five Corners Roundabout (212th Street SW @ 84th Avenue W)
c342
E1AA
.r
PM
Fourth Avenue Cultural Corridor
c282
E8MA
c
STR
Hwy 99 Enhancements (Phase III)
c405
E2AD
m
SWR
Lake Ballinger Trunk Sewer Study
s011
E5GB
STM
LID Retrofits Perrinville Creek Basin
c434
E4FB
o
SWR
Lift Station #1 Basin & Flow Study
c461
E4GC
Q.
STM
North Talbot Road Drainage Improvements
c378
E2FA
E
STM
Northstream Culvert Repair Under Puget Drive
i011
E6FA
STM
Northstream Pipe Abandonment on Puget Drive
c410
E3FE
STM
NPDES (Students Saving Salmon)
m013
E7FG
�a
L
STM
Perrinville Creek Culvert Replacement
c376
E1 FN
C
STM
Perrinville Creek Stormwater Flow Reduction Retrofit Study
c408
E3FC
FAC
Public Safety Controls System Upgrades
c444
E41-A
00
04
STM
Seaview Park Infiltration Facility
c479
E5FD
WWTP
Sewer Outfall Groundwater Monitoring
c446
E4HA
c
STR
SR104 Corridor Transportation Study
c427
E3AB
c
STR
SR104/City Park Mid -Block Crossing
c454
E4DB
L
m
STR
SR99 Safety Improvements (224th to 216th)
s014
E6AA
E
UTILITIES
Standard Details Updates
solo
E5NA
Z
0
L
STM
Storm Drainage Improvements - 88th & 194th
c429
E3FG
IL
STR
Sunset Walkway Improvements
c354
E1 DA
STM
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
c379
E2FB
r
c
STM
SW Edmonds-105th/l06th Ave W Storm Improvements
c430
E3FH
s
STR
Trackside Warning System
c470
E5AA
u_
STR
Train Trench - Concept
c453
E4DA
+%
STR
Transportation Plan Update
c391
E2AA
E
t
STM
Update Stormwater Management Code & Associated Projects
c467
E5FB
U
UTILITIES
Utility Rate Update
s013
E6JA
r
Q
STM
Video Assessment of Stormwater Lines
c459
E4FF
Revised 6/1/2016
Packet Pg. 88
3.2.c
PROJECT NUMBERS (By Project Title)
Project Engineering
Accounting Protect
Funding Protect Title Number Number
WWTP WWTP Outfall Pipe Modifications c481 E5HA
00
N
Revised 6/1/2016 Packet Pg. 89
3.2.c
PROJECT NUMBERS (By Engineering Number)
Engineering
Project
Project
Accounting
Funding
Number
Number
Project Title
E1AA *
c34"
Five Corners Roundabout (212th Street SW @ 84th Avenue W)
STIR
ElCA
c368
76th Ave W at 212th St SW Intersection Improvements
c354
Sunset Walkway Improvement
STM
E1 FM
c374
Dayton Street & SR104 Storm Drainage Alternatives
c376
Perrinville Creek Culvert Replacement
STIR
E2AA
c391
Transportation Plan Update
c392
9th Avenue Improvement Project
STIR
E2AD
c405
Hwy 99 Enhancements (Phase III)
c378
North Talbot Road Drainage Improvement
STM
E2FB
c379
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
Edmonds Marsh Feasibility Study
STR
E3AB
c427
SR104 Corridor Transportation Study
c423 W38th
St. SW Walkway (100th Ave to 104th Ave)
STIR
E3DC
c424
15th St. SW Walkway (Edmonds Way to 8th Ave)
STIR
E3DD
c425
236th St. SW Walkway (Edmonds Way to Madrona School
STIR
E3DE
c426
ADA Curb Ramp Upgrades along 3rd Ave S
STM
E3FC
c408
Perrinville Creek Stormwater Flow Reduction Retrofit Study
STM
E3FE
c410
Northstream Pipe Abandonment on Puget Drive
STM
E3FG
c429
Storm Drainage Improvements - 88th & 194th
_
STM
E3FH
c430
SW Edmonds-105th/106th Ave W Storm Improvements
SWR
2013 Sewerline Replacement Project
WTR
E3J13
c418
224th Waterline Relocation (2013)
FAC
STIR
E4CA
c438
2014 Overlay Program
2014 Chip Seals a"
WTR
E4CC
c452
2014 Waterline Overlays
220th Street Overlay Project
STIR
E4DA
c453
Train Trench - Concept
c454
SR104/City Park Mid -Block Crossing
STM
E4FA
c433
2014 Drainage Improvements
LID Retrofits Perrinville Creek Basi
STM
E4FC
c435
2014 Willow Creek Daylighting/Edmonds Marsh Restoration
c436
2014 Lake Ballinger Associated Projects
STM
E4FE
c455
Dayton Street Stormwater Pump Station
E4FF
c459
Video Assessment of Stormwater Lines
SWR
E4GA
c441
2015 Sewerline Replacement Project
E4GB
c456
Citywide CIPP Sewer Rehab Phase I 1W
SWR
E4GC
c461
Lift Station #1 Basin & Flow Study
w
N
Revised 6/1/2016 Packet Pg. 90
3.2.c
PROJECT NUMBERS (By Engineering Number)
Engineering
Project
Project
Accounting
Funding
Number
Number
Project Title
-
E4HA
Sewer Outfall Groundwater Monitoring
WTR
E4JB
c440
2015 Waterline Replacement Program
c460
2016 Water Comp Plan Updat
FAC
E41LA
c444
Public Safety Controls System Upgrades
City Spray Park
FAC
E4MB
c443
Edmonds Fishing Pier Rehab
c470
Trackside Warning System
STIR
E5AB
c471
2015 Traffic Calming
c463
2015 Overlay Program
WTR
E5CB
c475
2015 Waterline Overlays
2015 Sewerline Overlays
STIR
E5DA
c474
Bikelink Project
Waterfront Access Analysis
STM
E5FA
c466
2015 Citywide Drainage Improvements/Rehab Projects
STM
E5FB
c467
Update Stormwater Management Code & Associated Projects
STM
E5FC
c472
Dayton Street Storm Improvements (6th Ave - 8th Ave)
STM
E5FD
c479
Seaview Park Infiltration Facility
STM
E5FE
c484
12th Ave & Sierra Stormwater System Improvements
SWR
E5GA
c469
2016-17 Sanitary Sewer Replacement Projects
SWR
E5GB
sol l
Lake Ballinger Trunk Sewer Study
E5HA �
SIWTP Outfall Pipe Modifications AM
WTR
E5JA
c468
2016-17 Waterline Replacement Projects
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
WTR
E51KA
c473
Five Corners Reservoir Re -coating
Upgrades - Council Cham
UTILITIES
E5NA
solo
Standard Details Updates
2016 Overlay Program i
WTR
E6CB
i009
2016 Waterline Overlays
E6CC
2016 Sewerline Overlays
STIR
E6DA
c485
238th St. SW Walkway (Edmonds Way to Hwy 99)
Northstream Culvert Repair Under Puget Drive
STM
E6FB
c486
224th & 98th Drainage Improvements
3rd Ave Rain Gardens wr
UTILITIES E6JA
s013
Utility Rate Update
SR99 Safety Improvements (224th to 216th)
STIR E7AC
i005
228th St. SW Corridor Improvements
E7FG
m013
NPDES (Students Saving Salmon
PM E7MA
c276
Dayton Street Plaza
E8MA
c282
Fourth Avenue Cultural Corridor
w
N
Revised 6/1/2016 Packet Pg. 91
3.2.c
PROJECT NUMBERS (By New Project Accounting Number)
Engineering
Project
Project
Accounting
Funding
Number
Number
Project Title
PM
E7MA
c276
Dayton Street Plaza
PM
E8MA
c282
Fourth Avenue Cultural Corridor
STR
E1AA
c342
Five Corners Roundabout (212th Street SW @ 84th Avenue W)
STR
E1 DA
c354
Sunset Walkway Improvements
STR
E1 CA
c368
76th Ave W at 212th St SW Intersection Improvements
STM
E1 FM
c374
Dayton Street & SR104 Storm Drainage Alternatives
STM
E1 FN
c376
Perrinville Creek Culvert Replacement
STM
E2FA
c378
North Talbot Road Drainage Improvements
STM
E2FB
c379
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
STM
E2FC
c380
Edmonds Marsh Feasibility Study
STR
E2AA
c391
Transportation Plan Update
STR
E2AB
c392
9th Avenue Improvement Project
SWR
E3GA
c398
2013 Sewerline Replacement Project
STR
E2AD
c405
Hwy 99 Enhancements (Phase III)
STM
E3FC
c408
Perrinville Creek Stormwater Flow Reduction Retrofit Study
STM
EYE
c410
Northstream Pipe Abandonment on Puget Drive
PRK
E4MA
c417
City Spray Park
WTR
E3JB
c418
224th Waterline Relocation (2013)
FAC
E3LB
c419
ESCO III Project
STR
E3DB
c423
238th St. SW Walkway (100th Ave to 104th Ave)
STR
E3DC
c424
15th St. SW Walkway (Edmonds Way to 8th Ave)
STR
E3DD
c425
236th St. SW Walkway (Edmonds Way to Madrona School)
STR
E3DE
c426
ADA Curb Ramp Upgrades along 3rd Ave S
STR
E3AB
c427
SR104 Corridor Transportation Study
STM
E3FG
c429
Storm Drainage Improvements - 88th & 194th
STM
E3FH
c430
SW Edmonds-1 05th/1 06th Ave W Storm Improvements
STM
E41FA
c433
2014 Drainage Improvements
STM
E4FB
c434
LID Retrofits Perrinville Creek Basin
STM
E4FC
c435
2014 Willow Creek Daylighting/Edmonds Marsh Restoration
STM
E4FD
c436
2014 Lake Ballinger Associated Projects
STR
E4CA
c438
2014 Overlay Program
WTR
E4,113
c440
2015 Waterline Replacement Program
SWR
E4GA
c441
2015 Sewerline Replacement Project
FAC
E4MB
c443
Edmonds Fishing Pier Rehab
FAC
E41-A
c444
Public Safety Controls System Upgrades
WWTP
E4HA
c446
Sewer Outfall Groundwater Monitoring
STR
E4CB
c451
2014 Chip Seals
WTR
E4CC
c452
2014 Waterline Overlays
00
N
Revised 6/1/2016 Packet Pg. 92
3.2.c
PROJECT NUMBERS (By New Project Accounting Number)
Engineering
Project
N
Project
Accounting
c
�
Funding
Number
Number
Project Title
E
STIR
E4DA
c453
Train Trench - Concept
m
STIR
E4DB
c454
SR104/City Park Mid -Block Crossing
3
STM
E41FE
c455
Dayton Street Stormwater Pump Station
SWR
E4GB
c456
Citywide CIPP Sewer Rehab Phase I
rn
STM
E4FF
c459
Video Assessment of Stormwater Lines
U
a�
WTR
E4JC
c460
2016 Water Comp Plan Update
t
SWR
E4GC
c461
Lift Station #1 Basin & Flow Study
O
STIR
E4CD
c462
220th Street Overlay Project
y
STIR
E5CA
c463
2015 Overlay Program
m
STM
E5FA
c466
2015 Citywide Drainage Improvements/Rehab Projects
STM
E5FB
c467
Update Stormwater Management Code & Associated Projects
m
WTR
E5JA
c468
2016-17 Waterline Replacement Projects
y
SWR
E5GA
c469
2016-17 Sanitary Sewer Replacement Projects
c
STIR
E5AA
c470
Trackside Warning System
f°
STIR
E5AB
c471
2015 Traffic Calming
STM
E5FC
c472
Dayton Street Storm Improvements (6th Ave - 8th Ave)
Q-
WTR
E5KA
c473
Five Corners Reservoir Re -coating
STIR
E5DA
c474
Bikelink Project
0
WTR
E5CB
c475
2015 Waterline Overlays
FAC
E5LA
c476
AN Upgrades - Council Chambers
L
a -
General
E5DB
c478
Edmonds Waterfront Access Analysis
C
STM
E5FD
c479
Seaview Park Infiltration Facility
WWTP
E5HA
c481
WWTP Outfall Pipe Modifications
N
WTR
E5JB
c482
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
STM
E51FE
c484
12th Ave & Sierra Stormwater System Improvements
N
0
STIR
E6DA
c485
238th St. SW Walkway (Edmonds Way to Hwy 99)
c
STM
E6FB
c486
224th & 98th Drainage Improvements
:n
m
STIR
E7AC
i005
228th St. SW Corridor Improvements
E
SWR
E5CC
i007
2015 Sewerline Overlays
Z
STIRE6CA
i008
2016 Overlay Program
o
IL
WTR
E6CB
i009
2016 Waterline Overlays
N
SWR
E6CC
i010
2016 Sewerline Overlays
STM
E61FA
iol 1
Northstream Culvert Repair Under Puget Drive
r
m
STM
E6FC
i012
3rd Ave Rain Gardens
s
m
L
STM
E7FG
m013
NPDES (Students Saving Salmon)
u_
UTILITIES
E5NA
solo
Standard Details Updates
a�
SWR
E5GB
sol l
Lake Ballinger Trunk Sewer Study
t
U
UTILITIES
E6JA
s013
Utility Rate Update
Q
STIR
E6AA
s014
SR99 Safety Improvements (224th to 216th)
Revised 6/1/2016 Packet Pg. 93
3.2.c
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Funding
Project Title
Number
Number
FAC
AN Upgrades - Council Chambers
c476
E5LA
FAC
Edmonds Fishing Pier Rehab
c443
E4MB
FAC
ESCO III Project
c419
E3LB
FAC
Public Safety Controls System Upgrades
c444
E41-A
General
Edmonds Waterfront Access Analysis
c478
E5DB
PM
Dayton Street Plaza
c276
E7MA
PM
Fourth Avenue Cultural Corridor
c282
E8MA
PRK
City Spray Park
c417
E4MA
STM
12th Ave & Sierra Stormwater System Improvements
c484
E5FE
STM
2014 Drainage Improvements
c433
E41FA
STM
2014 Lake Ballinger Associated Projects
c436
E4FD
STM
2014 Willow Creek Daylighting/Edmonds Marsh Restoration
c435
E4FC
STM
2015 Citywide Drainage Improvements/Rehab Projects
c466
E51FA
STM
224th & 98th Drainage Improvements
c486
E6FB
STM
3rd Ave Rain Gardens
i012
E6FC
STM
Dayton Street & SR104 Storm Drainage Alternatives
c374
ElFM
STM
Dayton Street Storm Improvements (6th Ave - 8th Ave)
c472
E5FC
STM
Dayton Street Stormwater Pump Station
c455
E41FE
STM
Edmonds Marsh Feasibility Study
c380
E2FC
STM
LID Retrofits Perrinville Creek Basin
c434
E4FB
STM
North Talbot Road Drainage Improvements
c378
E21FA
STM
Northstream Culvert Repair Under Puget Drive
i011
E61FA
STM
Northstream Pipe Abandonment on Puget Drive
c410
E31FE
STM
NPDES (Students Saving Salmon)
m013
E7FG
STM
Perrinville Creek Culvert Replacement
c376
E1 FN
STM
Perrinville Creek Stormwater Flow Reduction Retrofit Study
c408
E3FC
STM
Seaview Park Infiltration Facility
c479
E5FD
STM
Storm Drainage Improvements - 88th & 194th
c429
E3FG
STM
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
c379
E2FB
STM
SW Edmonds-105th/106th Ave W Storm Improvements
c430
E3FH
STM
Update Stormwater Management Code & Associated Projects
c467
E5FB
STM
Video Assessment of Stormwater Lines
c459
E4FF
STIR
15th St. SW Walkway (Edmonds Way to 8th Ave)
c424
E3DC
STIR
2014 Chip Seals
c451
E4CB
STIR
2014 Overlay Program
c438
E4CA
STIR
2015 Overlay Program
c463
E5CA
STIR
2015 Traffic Calming
c471
E5AB
STIR
2016 Overlay Program
i008
E6CA
00
N
Revised 6/1/2016 Packet Pg. 94
3.2.c
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Funding
Project Title
Number
Number
STR
220th Street Overlay Project
c462
E4CD
STR
228th St. SW Corridor Improvements
i0o5
E7AC
STR
236th St. SW Walkway (Edmonds Way to Madrona School)
c425
E3DD
STR
238th St. SW Walkway (100th Ave to 104th Ave)
c423
E3DB
STR
238th St. SW Walkway (Edmonds Way to Hwy 99)
c485
E6DA
STR
76th Ave W at 212th St SW Intersection Improvements
c368
ElCA
STR
9th Avenue Improvement Project
c392
E2AB
STR
ADA Curb Ramp Upgrades along 3rd Ave S
c426
E3DE
STR
Bikelink Project
c474
E5DA
STR
Five Corners Roundabout (212th Street SW @ 84th Avenue W)
c342
E1AA
STR
Hwy 99 Enhancements (Phase III)
c405
E2AD
STR
SR104 Corridor Transportation Study
c427
E3AB
STR
SR104/City Park Mid -Block Crossing
c454
E4DB
STR
SR99 Safety Improvements (224th to 216th)
s014
E6AA
STR
Sunset Walkway Improvements
c354
E1DA
STR
Trackside Warning System
c470
E5AA
STR
Train Trench - Concept
c453
E4DA
STR
Transportation Plan Update
c391
E2AA
SWR
2013 Sewerline Replacement Project
c398
E3GA
SWR
2015 Sewerline Overlays
i007
E5CC
SWR
2015 Sewerline Replacement Project
c441
E4GA
SWR
2016 Sewerline Overlays
i010
E6CC
SWR
2016-17 Sanitary Sewer Replacement Projects
c469
E5GA
SWR
Citywide CIPP Sewer Rehab Phase I
c456
E4GB
SWR
Lake Ballinger Trunk Sewer Study
sol l
E5GB
SWR
Lift Station #1 Basin & Flow Study
c461
E4GC
UTILITIES
Standard Details Updates
solo
E5NA
UTILITIES
Utility Rate Update
s013
E6JA
WTR
2014 Waterline Overlays
c452
E4CC
WTR
2015 Waterline Overlays
c475
E5CB
WTR
2015 Waterline Replacement Program
c440
E4JB
WTR
2016 Water Comp Plan Update
c460
E4JC
WTR
2016 Waterline Overlays
i009
E6CB
WTR
2016-17 Waterline Replacement Projects
c468
E5JA
WTR
224th Waterline Relocation (2013)
c418
E3JB
WTR
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
c482
E5J13
WTR
Five Corners Reservoir Re -coating
c473
E5KA
WWTP
Sewer Outfall Groundwater Monitoring
c446
E4HA
WWTP
WWTP Outfall Pipe Modifications
c481
E5HA
00
N
Revised 6/1/2016 Packet Pg. 95
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 776 (05/16/2016 to 05/31/2016)
Hour Type Hour Class Description Hours Amount
-ed2
REGULAR HOURS
Educational Pay Correction
0.00
-156.28
111
ABSENT
NO PAY LEAVE
8.00
0.00
121
SICK
SICK LEAVE
707.75
21,358.29
122
VACATION
VACATION
1,324.75
48,146.97
123
HOLIDAY
HOLIDAY HOURS
130.50
4,201.36
124
HOLIDAY
FLOATER HOLIDAY
17.00
448.33
125
COMP HOURS
COMPENSATORY TIME
255.50
8,177.08
129
SICK
Police Sick Leave L & 1
3.50
91.37
130
COMP HOURS
Holiday Compensation Used
1.00
31.03
132
JURY DUTY
JURY DUTY
12.00
428.13
141
BEREAVEMENT
BEREAVEMENT
66.00
2,225.96
150
REGULAR HOURS
Kelly Day Used
167.00
5,935.23
155
COMP HOURS
COMPTIME AUTO PAY
165.64
6,647.42
160
VACATION
MANAGEMENT LEAVE
20.00
934.46
170
REGULAR HOURS
COUNCIL BASE PAY
700.00
7,000.00
174
REGULAR HOURS
COUNCIL PRESIDENTS PAY
0.00
130.00
175
REGULAR HOURS
COUNCIL PAY FOR NO MEDICAL
0.00
2,821.24
190
REGULAR HOURS
REGULAR HOURS
17,063.20
561,785.81
191
REGULAR HOURS
FIRE PENSION PAYMENTS
4.00
1,693.54
210
OVERTIME HOURS
OVERTIME -STRAIGHT
104.50
4,260.72
215
OVERTIME HOURS
WATER WATCH STANDBY
48.00
2,322.31
216
MISCELLANEOUS
STANDBY TREATMENT PLANT
14.50
1,331.42
220
OVERTIME HOURS
OVERTIME 1.5
268.00
16,135.81
225
OVERTIME HOURS
OVERTIME -DOUBLE
19.50
1,169.84
411
SHIFT DIFFERENTIAL
SHIFT DIFFERENTIAL
0.00
1,091.67
600
RETROACTIVE PAY
RETROACTIVE PAY
0.00
1,684.85
602
COMP HOURS
ACCRUED COMP
107.75
0.00
603
COMP HOURS
Holiday Comp 1.0
45.00
0.00
604
COMP HOURS
ACCRUED COMP TIME
142.25
0.00
606
COMP HOURS
ACCRUED COMP TIME
8.25
0.00
acc
MISCELLANEOUS
ACCREDITATION PAY
0.00
24.95
acs
MISCELLANEOUS
ACCRED/POLICE SUPPORT
0.00
143.91
boc
MISCELLANEOUS
BOC II Certification
0.00
84.53
colre
MISCELLANEOUS
Collision Reconstruction ist
0.00
107.89
06/01/2016 Packet Pg. 96
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 776 (05/16/2016 to 05/31/2016)
Hour Type Hour Class Description Hours Amount
cpl
MISCELLANEOUS
TRAINING CORPORAL
0.00
147.28
crt
MISCELLANEOUS
CERTIFICATION III PAY
0.00
622.35
det
MISCELLANEOUS
DETECTIVE PAY
0.00
102.75
det4
MISCELLANEOUS
Detective 4%
0.00
989.84
ed1
EDUCATION PAY
EDUCATION PAY 2%
0.00
731.26
ed2
EDUCATION PAY
EDUCATION PAY 4%
0.00
873.40
ed3
EDUCATION PAY
EDUCATION PAY 6%
0.00
4,926.15
hol
HOLIDAY
HOLIDAY
1,373.80
45,487.51
k9
MISCELLANEOUS
K-9 PAY
0.00
102.75
Iq1
LONGEVITY
LONGEVITY PAY 2%
0.00
956.79
Ig10
LONGEVITY
LONGEVITY 5.5%
0.00
396.36
Ig11
LONGEVITY
LONGEVITY PAY 2.5%
0.00
878.62
Iq2
LONGEVITY PAY
LONGEVITY PAY 4%
0.00
842.56
Iq3
LONGEVITY PAY
LONGEVITY 6%
0.00
5,651.40
Iq4
LONGEVITY
Longevity 1 %
0.00
206.78
Iq6
LONGEVITY
Longevity .5%
0.00
276.27
Iq7
LONGEVITY
Longevity 1.5%
0.00
931.11
Iq9
LONGEVITY
Longevity 3.5%
0.00
82.46
mtc
MISCELLANEOUS
MOTORCYCLE PAY
0.00
200.57
pds
MISCELLANEOUS
Public Disclosure Specialist
0.00
47.12
phy
MISCELLANEOUS
PHYSICAL FITNESS PAY
0.00
1,919.06
prof
MISCELLANEOUS
PROFESSIONAL STANDARDS SER
0.00
157.56
sdp
MISCELLANEOUS
SPECIAL DUTY PAY 5%
0.00
514.51
sqt
MISCELLANEOUS
ADMINISTRATIVE SERGEANT
0.00
157.56
traf
MISCELLANEOUS
TRAFFIC
0.00
323.67
22,777.39 $767,783.53
Total Net Pay: $514,280.89
06/01/2016 Packet Pg. 97
3.2.e
Benefit Checks Summary Report
City of Edmonds
Pay Period: 776 - 05/16/2016 to 05/31/2016
Bank: usbank - US Bank
Check #
Date
Payee #
Name
Check Amt
Direct Deposit
62192
06/03/2016
epoa
EPOA-1 POLICE
1,219.00
0.00
62193
06/03/2016
epoa4
EPOA-4 POLICE SUPPORT
104.00
0.00
62194
06/03/2016
jhan
JOHN HANCOCK
1,028.10
0.00
62195
06/03/2016
flex
NAVIA BENEFIT SOLUTIONS
789.99
0.00
62196
06/03/2016
cope
SEIU COPE
72.00
0.00
62197
06/03/2016
seiu
SEIU LOCAL 925
4,067.59
0.00
62198
06/03/2016
uw
UNITED WAY OF SNOHOMISH COUNTY
698.24
0.00
62199
06/03/2016
icma
VANTAGE TRANSFER AGENTS 304884
2,856.31
0.00
10,835.23
0.00
Bank: wire - US BANK
Check #
Date
Payee #
Name
Check Amt
Direct Deposit
2396
06/03/2016
pens
DEPT OF RETIREMENT SYSTEMS
237,178.51
0.00
2397
06/03/2016
aflac
AFLAC
6,123.70
0.00
2401
06/03/2016
wadc
WASHINGTON STATE TREASURER
19,393.00
0.00
2402
06/03/2016
us
US BANK
105,908.93
0.00
2403
06/03/2016
mebt
WTRISC FBO #N3177B1
95,283.47
0.00
2405
06/03/2016
pb
NATIONWIDE RETIREMENT SOLUTION
5,644.60
0.00
2406
06/03/2016
oe
OFFICE OF SUPPORT ENFORCEMENT
673.50
0.00
470,205.71
0.00
Grand Totals: 481,040.94
0.00
6/ 1 /2016
Packet Pg. 98
3.3
City Council Agenda Item
Meeting Date: 06/7/2016
Acknowledge receipt of Claims for Damages from Chris and Leslie McGinness ($58,740.00), and G. Chris
Gradwohl ($6,725.97).
Staff Lead: Linda Hynd
Department: City Clerk's Office
Preparer: Linda Hynd
N/A
Acknowledge receipt of the Claim for Damages by minute entry.
Chris and Leslie McGinness
726 Sprague Street
Edmonds, WA 98020
($58,740.00)
G. Chris Gradwohl
8631 218th St. SW
Edmonds, WA 98026
($6,725.97)
Attachments:
McGinness Claim for Damages
Gradwohl Claim for Damages
Packet Pg. 99
RECEIVED
�016
Cyr �;Q CITY OF EDMONDS MAY 31 2016
CLAIM FOR DAMAGES FORAUMONDS CITY CLERK
v r,� Date Claim Form
��T R ll�� Received by City ����95
'fir 3 -aD 1 A A
take
against
DATE OF OCCURRENCE.
LOCATION OF OCCURREI
DESCRIPTION:
who currently resides at
mailing address r�
,s ,1 '
# "��} "4 V work phone # 249-Ji � �, and who resided at L hy65*1
at the time of theepccu1rrrence and whose date of birth is « , is claiming damages
in the sum of $ �La� "tfl arising out of the following circumstances listed below.
1. Describe the conduct and circumstance that brought about the injury or damage. Also describe the injury or damage.
n
(attach an extra sheet for additional information, if needed)
2. Provide a list of witnesses, if applicable, to the occurrence including names, addresses, and phone numbers.
3. Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair
4 Have you submitted a claim for damages to your insurance company? Yes X No
If so, please provide the name of the insurance company
and the policy #:
* * ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY
License Plate # Driver License #
Type Auto:
(year) (make) (model)
DRIVER: OWNER:
Address: Address:
Phone#: Phone#:
Passengers:
Name: Name:
Address: Address:
Form Revised 05/06/14
Page 1 of 2
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3.3.a
* * NOTE: THIS FORM MUST BE SIGNED AND NOTARIZED * *
I, !W) 414W C ` � being first duly sworn, depose and say that I am the claimant for the above
described; that I have read A above claim, know the contents thereof and believe the same to be true. I further acknowledge that any
information I provide as part of this claim may be considered a public record and may be s t to to u u uant to RCW 42.56.
x
,Signature of Claimant(s)
State of Washington
Countyof�50(1�',V1
I certify that I know or have satisfactory evidence that 11i ('�i ri r� e 55 is the person who appeared before me, and said
person acknowledged that (he/she) signed this instrument and acknowledged it to be (his/her) free and voluntary act for the uses and
purposes mentioned in the instrument.
%`E ,Qtj fill
Iature s Cd►� q,�u��`�►►r
Title I -O ■s Z
My appointment expires: _ 1 g l a of g Aug4e=
zV j1""14
OF W p"�,-
Please present the completed claim form to:
Form Revised 05/06/14
City Clerk's Office
City of Edmonds
121 51h Avenue North
Edmonds, WA, 98020
8:00 a.m. to 4:30 p.m.
Page 2 of 2
Packet Pg. 101
RECM3.3.a
MAY 3 1 2016
To Whom It May Concern,
EDMONDS CITY CLERJ
I appreciated meeting with Mr. Phil Williams on Tuesday, June 30, 2015 to discuss the issues we encountered
with the sewer system located at 726 Sprague Street, where I have recently completed the construction of our
home in October 2015. Since a resolution to this issue did not occur during that meeting, it was the suggestion of
Mr. Williams to file a claim with the City of Edmonds.
Here are some keys dates and attached public records related to this issue as it relates to File No. 5-8-80:
• Exhibit A: Short Subdivision Requirements, 5-8-80
o Requirement in #9 to "Stub all lots to existing sanitary sewer."
• Exhibit B: Letter Dated September 24, 1981 from Hank Lewis, Associate City Planner, to Mary Lou
Block, Planning Director
o Additional requirement in #2 for "Connection to city sewer and water with building permits for
all lots."
• Exhibit C: City of Edmonds — Engineering Requirements for Plats and Subdivisions Checklist (approved
April28, 1980)
o Requirement #8 to "Stub all lots to existing sanitary sewer" marked as "Completed"
• Exhibit D: City of Edmonds — Record of Short Subdivision
o Signed and notarized approval of File No. S-8-80 on January 25, 1982
■ Exhibit E: Short Subdivision Control Sheet for File No. 5-8-80
o Indicating all requirements and records have been met as of January 25, 1982
Part of the decision to purchase the land at 726 Sprague Street in January 2014 was based on my reliance on the
City of Edmonds documents listed above; specifically, indication that the land lot in question was already stubbed
to the City's existing sanitary sewer. After the purchase of the land, and upon review of the sewer depth and
placement map by my building contractor (Mark Loewen) with the City of Edmonds in February 2014, it was
noted that a sewer stub was never installed and connected from the main sewer line running down Sprague Street
to my property at 726 Sprague Street. This is inconsistent with the signing -off as "Completed" on the City of
Edmonds - Engineering Requirement for Plats and Subdivisions checklist (Exhibit C) related to File No. 5-8-80
for the stubbing of all lots to the existing sanitary sewer.
As noted on the Record of Short Subdivision (Exhibit D) signed and notarized on January 25, 1982, "all
requirements were to be met and all improvements were to be installed prior to issuance of building permits".
Requirement #3 was for "connection to city water and sewer with building permits for all lots". Installation of a
side sewer in September 2014 came after our Building Permit #BLD20131404 was issued on July 7, 2014
(address 726 Sprague Street). This is another inconsistency with the City of Edmonds building documents and the
internal processes within the City of Edmonds Building Department.
I have attached to this letter the approximate costs of $58,740 I have incurred to tear up the street to connect to the
main sewer system (Exhibit F). I have not included the time incurred to research and resolve this issue, or the
time incurred to meet with City officials. Also, this estimate does not include the incurred costs and potential
issues in the future of having to redesign my initial sewer plan given the depth of where the side sewer was
connected with the main sewer line.
I understand that the individuals who prepared, reviewed, and signed -off on this checklist back in 1980 may no
longer be working for the City of Edmonds, but that does not relieve the City of Edmonds for taking
responsibility for this act of negligence.
Thanks again for your careful and thoughtful consideration of these issues,
Chris and Leslie McGinness (206) 853-4385
Packet Pg. 102
F�Hb'�t A
3.3.a
SHORT SUBDIVISION REQUIREMENTS
S -8 -80
-Y.
Grading and drainage plans must be approved by the Building and Enginnering
Departments.
500 cubic yards of fill material shall be removed from the site.
Rockeries not to exceed 6' in height and are to be extended 60' from the
southwest corner.
4_
Top of all fill slopes to be rounded.
--
Fill slope above the rockery shall be sloped back at about a 15% grade.
6.
All fill slopes shall be mulched and seeded with soil retaining vegetation.
7.
Connection to City water required. Submit design to upgrade water main
in Sprague Street to City standards, prior to recording.
o
Upgrade two existing fire hydrants on the substandard mains prior to
,o
recording.
Stub all lots to existing sanitary sewer.
10.
Submit for approval site drainage plan per Ordinance 1924.-
U
11.
All wiring to be underground in accordance with 'rdinance 1387.
N
+2-.--_
Public improvements bond letter required by Man 19, 1980. -=
13..
Monuments to be located or installed at intersection of 7th Avenue and
Sprague Street and east end of Sprague.
As-builts requried at completion of all public improvements.
0
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2.2% inspection fee required for all public improvements.
E
16.
Approved legals for each lot required.
c
1.7.
Approved plat required showing -lots, easements, section, township and
.,range.
�
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Require that owners and successive owners support any and all
Sprague Street LID s by covenant.
19
Implement drainage plan submitted to Board of Adjustment. Rockery to
return 60' from southwest corner toward the east. Hydroseed all slopes.
Provided soils tests for in place fill.
r
20:
SUBDIVISION MUST BE RECORDED WITHIN 90 DAYS.
a
Packet Pg. 103
3.3.a
September 24, 1981
MEMO TO: Mary Lou Block
Planning Director
FROM: Hank Lewis
Associate City Planner
SUBJECT: REMAINING REQUIREMENTS FOR S-8-80, FOUR LOT SUBDIVISION
AT 740 SPRAGUE STREET (SPROULE MCGINNESS)
The following requirements must be completed prior to recording:
1) Payment of $1,200 parkland fees;
2) Mulch and seed all slopes with soil retaining
vegetation;
These additional requirements will be recorded on the Record of
Short Subdivision:
1) Submit individual site drainage plans with
building permits for all lots;
2) Connection to city sewer and water with building
permits for all lots;
3) Underground wiring to be provided in accordance
with Ordinance #1387, with building permits for
all lots.
4) Excavation and grading shall conform to the
requirements outlined in Chapter 70 of the
Uniform Building Code, with building permits
for all lots.
5) All building height calculations will be
calculated from the average level of the
original undisturbed soil, as defined in
Section 21.40.030 of the Community Development
Department Code.
HL/mt
Packet Pg. 104
T Y O F E D P4 0
Engineering Requirements for Plats and Subdivisions
�F
NAME: McGinness FILE r70,
HEARING DATE: April 17_. 1980 REn'D REO'D
PRIOR ,T'O W/BLDG. B011D
VICINITY: Z2D_-74.8_ Sprague _ RECORDING PERMIT POSTED COMPLET
1. Right -of -Way No dedication re- 1,
quired. 60' existing.
2. Paving and Curbs in Public 2.
right-of-way: None required at this
time.
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3. Turn Around: None required 3.
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4. Sidewalk & Planting Strip: 4,
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None required at this time.
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5. Access Easements: Not required. 5,
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required. Subr_iit design to upgrade
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water main in Snra ue to City standards.
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7. 1re z drant (Per Fire Code 7,
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8. Sewers or Septic Tanks: Stub all 8,�
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lots to existing sanitary sewer
9. Drainage: On Sprague
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a. Submit for approval plans and 9.
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install public storm facilities, i
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b. Submit and obtain approval.
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of site drainage plan per Ord. 1924
.9. Utility Easements and Access 10.
thereto: None required.
X
1. Underground Wiring: To be provide '
i
in accordance with Ordinance 41387
Street Lighting shall also be pro-
�
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standars and underground wiring con-
nection.
Packet Pg. 075
k�tibt D
CITY OF EDMONDS
CITY
Civic Ce.!'=r
RECORD OF SHORT SUBDIVISION
This is to certify that the properties as shown on the attached map (Exhibit "A") and
described as follows:
a See Exhibit "B"
H
0 have been divided under the provisions of the Edmonds Subdivision Ordinance (Sec.12.10)
1,4%4D File No. 5-8-80 subject to the following conditions and requirements:
�a 1. Exhibit "C" Hold Harmless Agreement
Q 2. Submit and obtain approval of individual site drainage plans with building permits
for all lots;
3. Connection to city water and sewer with building permits for all lots;
4. Underground wiring to he provided in accordance with Ordinance #1387, with building
permits for all lots;
5. Excavation and grading shall conform to the requirements outlined in Chapter 70
of the Uniform Building Code, with building permits for all lots;
6. All building height calculations will be calculated from the average level of the
original undisturbed soil, as defined in Section 21.40.030 of the Community o
Development Code. L
0
4-
ALL REQUIREMENTS MUST BE MET AND ALL IMPROVEMENTS MUST BE INSTALLED PRIOR TO ISSUANCE E
OF BUILDING PERMITS.
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I/we certify that I/we are the legal owner(s) of the property described above. I/we N
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warrant that all representations are true and correct and understand that in the event ..
of any misrepresentation or failure to comply with the conditions and regulations set
forth herein, the City of Edmonds shall have the right to declare the subdivision void 0
and record a statement to that effect in the Grantor-Gr ee's Index in the office of
the Snohomish County Auditor.
;•f �'"1 F�' ��, SIGNED: E
DATED this,f-,S-AV day of 19 CD
E
z
STATE OF WASHINGTON )T o
COUNTY OF SNOHOMISH ss: r
may' Q
On this day personally appeared before me
and `�� , to me known to be the individuals describe
in and who executed the within and foregoing instrument, and acknowledged that
signed the same as free and voluntary act and deed, for the uses and pur ses
therein mentioned.
Given under Wand and official seal this,2 3 day of 19-.
AUTHORIZE
FOR s
0
RECORDING N ry Public i d or of Washing
CITY F D DS residing at
BY 8 20126 010 3 VOL V36 PAGE
Packet Pg. 106
Pa Of
3.3.a
FILE Yk S-8-80
SHORT SUBDIVISION CONTROL SHEET NAPE: Sproule McGinness
ADDRESS: 740 Sprague Street
Hearing Date Set. .... ................. ..............
4-17-80
Fire and
Review copy (map & application) sent to Engineering...
3-28-80,/
Staff Review Form completed by: �
f—�-� �`� �(-�(
Staff Review Form routed to Fire & Public Works........
(To be returned by_ )
a�
Staff Review Form and Engineering Report sent to
applicant and/or Engineering Firm ................
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Posted................................................
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Adjacent property owners and applicant notified........
E
(Of Staff Hearing)
Action from Staff Hearing .............................
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Applicant notified (Minutes w/recording requirements)..
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Record of Short Subdivision prepared ..................
E
Record of Short Subdivision signed by applicant........`o
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Record of Short Subdivision sent to City Clerk.........
�®�• 1®3
(or taken by applicant )
Recorded with County WITHIN 90 DAYS OF HEARING.........
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RECORDED ON ASSESSORS MAP .............................
IN -LIEU PARK LMD FEE PAID
RECEIPT #��
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fIotice of recording sent to Engineering
(C S - y Packet Pg. 107
3.3.a
Exhibit F
Work Approximate
Work Performed Comnanv Performine Work Performed Cost
Sewer Site Preparation
Earth Tech Development, Inc.
Sep-14
$
14,019
Installation of Side Sewer at 726 Sprague Street
T.E. Briggs Construction
Sep-14
$
30,617
Street Compaction Tests
Sky Valley Testing, LLC
Oct-14
$
568
Re -Paving of Sprague Street
J.B. Asphalt Paving
Nov-15
$
2,210
$
47,414
Contractor's Overhead at 10%
Loewen Homes LLC
$
4,741
$
52,155
WA State Sales Tax at 9.5%
$
4,955
$
57,110
Interest on Construction Loan at 4.0%
Washington Federal
$
1,630
$ 58,740
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3.4
City Council Agenda Item
Meeting Date: 06/7/2016
2015 Sanitary Sewer Replacement Project Closeout
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
On May 5, 2015 Council awarded a contract to Buno Construction, Inc. in the amount of $1,090,411.07
for the 2015 Sanitary Sewer Replacement Project.
On June 2, 2015, Council authorized a management reserve of $110,000 for the project.
On March 22, 2016, staff presented this item to City Council and it was forwarded to a future consent
agenda for approval.
Staff Recommendation
Accept project.
Narrative
On June 8, 2015, Buno Construction, Inc. Was given the Notice to Proceed for construction, stipulating
100 working days for completion. This project replaced 2267 linear feet of sanitary sewer piping along
with associated manholes and service connections at two locations (sites #1 and #2 on attached map).
This project also made local repairs to the existing sewer mains on 5th Ave near Dayton St and Cascade
Drive.
The contract award amount was $1,090,411.07 and Council approved a management reserve of
$110,000. During the course of the contract, three change orders totaling $29,229.88 were written
against the project. A reconciliation change order for-$34,888.89 was written for project closeout. The
project is complete and the final cost paid to Buno Construction, Inc. was $1,084,752.06.
Attachments:
Project Location Map
Packet Pg. 126
City of Edmonds
Mapbook
52
99
1-5
3.5
City Council Agenda Item
Meeting Date: 06/7/2016
Confirmation of Appointment of William Phipps to the Citizens' Tree Board
Staff Lead: N/A
Department: City Council
Preparer: Sandy Chase
Background/History
Councilmembers Buckshnis and Teitzel interviewed applicants to fill vacancies on the Citizens' Tree
Board in February 2016 and recommend appointing William Phipps to fill a vacant position on the Board.
Staff Recommendation
N/A
Narrative
It is requested that the City Council confirm the appointment of William Phipps to the Citizens' Tree
Board on the Consent Agenda.
Packet Pg. 128
3.6
City Council Agenda Item
Meeting Date: 06/7/2016
April Monthly Budgetary Financial Report
Staff Lead: Scott James
Department: Administrative Services
Preparer: Sarah Mager
No action needed; informational only
April Monthly Budgetary Financial Report
Attachments:
April 2016 Monthly Financial Report
Packet Pg. 129
I 3.6.a I
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MONTHLY BUDGETARY FINANCIAL REPORT
APRIL 2016
Packet Pg. 130 1
I 3.6.a I
Page I of I
C ITY O F EDMO NDS
REVENUES BY FUND - SUMMARY
Fund
2016 Adopted
4/30/2015
4/30/2016
Amount
No.
Title
Budget
Revenues
Revenues
Remaining
%Received
001
GENERAL FUND
$ 39,266,670
$ 9,527,417
$ 10,797,010
$ 28,469,660
270
009
LEOFF-MEDICAL INS. RESERVE
278,770
1,439
1,167
277,603
00
011
RISK MANAGEMENT FUND
6,660
3,071
2,294
4,366
340
012
CONTINGENCY RESERVE FUND
28,110
16,299
3,971
24,139
140
013
MULTIMODAL TRANSPORTATION FUND
-
168
121
(121)
00
014
HISTORIC PRESERVATION GIFT FUND
5,000
3
19
4,981
00 d
016
BUILDING MAINTENANCE
2,005,000
45,385
48,932
1,956,068
20
R
104
DRUG ENFORCEMENT FUND
153,000
11,227
68,557
84,443
450 U
C
111
STREET FUND
1,760,500
434,556
521,548
1,238,952
300, C
112
COMBINED STREET CONST/IMPROVE 1
8,026,497
611,545
3,439,098
4,587,399
430 LL
117
MUNICIPAL ARTS ACQUIS. FUND
102,410
20,951
18,032
84,378
180 CU
118
MEMORIAL STREET TREE
110
53
38
72
N
350, 0)
120
HOTEL/MOTEL TAX REVENUE FUND
82,150
20,235
21,677
60,473
260 m
121
EMPLOYEE PARKING PERMIT FUND
21,390
8,062
7,501
13,889
350 >+
t
122
YOUTH SCHOLARSHIP FUND
5,550
173
38
5,512
10
O
123
TOURISM PROMOTIONAL FUND/ARTS
27,530
6,856
7,296
20,234
270 2
125
REAL ESTATE EXCISE TAX 2 2
1,108,000
316,772
389,145
718,855
350 'a
126
REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 2
1,102,000
315,790
389,188
712,812
35° Q
127
GIFTSCATALOGFUND
46,900
28,902
26,907
19,993
570
Ln
129
SPECIAL PROJECTS FUND
280
114
82
198
290
130
CEMETERY MAINTENANCE/IMPROVEMT
177,260
51,370
50,728
126,532
29°
132
PARKS CONSTRUCTION FUND 3
2,537,240
44,003
860,336
1,676,904
340, d
136
PARKS TRUST FUND
630
452
326
304
52°
137
CEMETERY MAINTENANCE TRUST FD
19,880
8,259
7,712
12,168
390 c�
138
SISTER CITY COMMISSION
12,010
2,456
2,809
9,201
C
230, N
C
139
TRANSPORTATION BENEFIT DISTRICT
682,500
217,724
231,818
450,682
340 IL
140
BUSINESS IMPROVEMENT DISTRICT
-
44,216
46,277
(46,277)
00
211
L.I.D. FUND CONTROL
14,400
9,718
773
13,627
r�
50, C
213
L.I.D. GUARANTY FUND
14,400
-
-
14,400
00
co
231
2012 LT GO DEBT SERVICE FUND
677,380
-
-
677,380
09 C
232
2014 DEBT SERVICE FUND
949,540
-
936,429
13,111
N
99°
411
COMBINED UTILITY OPERATION
-
63,332
57,947
(57,947)
'L
00 0
421
WATER UTILITY FUND 4
8,443,460
2,153,302
2,658,201
5,785,259
310 C
422
STORM UTILITY FUND
4,131,780
1,558,762
1,377,206
2,754,574
33°
423
SEWER/WWTP UTILITY FUND 5
12,645,240
2,804,535
3,344,664
9,300,576
260, v
424
BOND RESERVE FUND
1,989,900
2
3
1,989,897
00 Q
511
EQUIPMENT RENTAL FUND
1,579,570
533,898
525,700
1,053,870
330
617
FIREMEN'S PENSION FUND
64,840
534
473
64,367
10,
$ 87,966,557
$18,861,582
$ 25,844,025
$ 62,122,532
290,
Difference between 2015 and 2016 is due to grant invoicing for various projects in 2016.
2 Real Estate Excise Tax revenues for both funds 125 and
126 is up a total of $144,240 from 2015.
3 Differences between 2015 and 2016 are due to a SnoCo grant, parks done tionA and park impact fees
4 Difference between 2015 and 2016 islargely due to a substantial water connection fee and the 9%increase to water base rates
5 Differences are due to increases in invoicing and sewer connection fees in 2016, as well as a 9.5%increase to sewer base rates
1
Packet
Pg. 131
I 3.6.a I
Page 1 of 1
C ITY O F IDMO NDS
EXPENDITURES BY FUND - SUMMARY
Fund 2016 Adopted
4/30/2015
4/30/2016
Amount
No. Title Budget
Expenditures
Expenditures
Remaining %Spent
001 GENERAL FUND 6 $ 40,691,280
$ 12,838,447
$ 14,305,106
$ 26,386,174 350/(
009 LEOFF-MEDICAL INS. RESERVE 279,480
101,288
83,336
196,144 300/(
011 RISK MANAGEMENT RESERVE FUND
012 CONTINGENCY RESERVE FUND
014 HISTORIC PRESERVATION GIFT FUND
016 BUILDING MAINTENANCE
104 DRUG ENFORCEMENT FUND
III STREET FUND
112 COMBINED STREET CONST/IMPROVE 7
117 MUNICIPAL ARTS ACQUIS. FUND
118 MEMORIAL STREET TREE
120 HOTEL/MOTEL TAX REVENUE FUND
121 EMPLOYEE PARKING PERMIT FUND
122 YOUTH SCHOLARSHIP FUND
123 TOURISM PROMOTIONAL FUND/ARTS
125 REAL ESTATE EXCISE TAX 2
126 REAL ESTATE EXCISE TAXI, PARKS ACQ FUND 8
127 GIFTS CATALOG FUND
129 SPECIAL PROJECTS FUND
130 CEMETERY MAINTENANCE/IMPROVEMT
132 PARKS CONSTRUCT ION FUND 8
136 PARKSTRUST FUND
138 SISTER CITY COMMISSION
139 TRANSPORTATION BENEFIT DISTRICT
140 BUSINESS IMPROVEMENT DISTRICT
211 L.I.D. FUND CONTROL
213 L.I.D. GUARANTY FUND
231 2012 LT GO DEBT SERVICE FUND
232 2014 DEBT SERVICE FUND 6
421 WATER UTILITY FUND
422 STORM UTILITY FUND
423 SEWER/WWTP UTILITY FUND
511 EQUIPMENT RENTAL FUND
617 FIREMEN'S PENSION FUND
- - 0%
800,000 - 800,000 00/(
5,400
-
-
5,400
00/( O
2,175,000
65,193
166,598
2,008,402
80/(
76,030
6,204
17,032
58,998
220/(
R
1,712,370
560,645
608,570
1,103,800
360/( 'v
C
8,039,592
411,363
1,362,197
6,677,395
170/,
181,380
16,271
8,271
173,109
501( LL
-
-
-
-
0°� c�v
149,650
13,894
18,911
130,739
r
130/c
26,880
-
-
26,880
00/(
m
3,000
965
402
2,598
13OX >,
31,500
1,965
3,987
27,513
130/(
2,008,632
68,597
57,706
1,950,926
30/(
2,480,320
-
476,669
2,003,651
190/( L
sZ
44,950
1,208
7,275
37,675
160/( Q
-
-
0% Cs
Ln
210,370
49,497
47,787
162,583
230/(
2,760,770
127,258
546,630
2,214,140
200/(
-
-
0% Q.
12,500
10
12,500
d
00/(
682,500
217,724
231,818
450,682
340/(
c�
-
18,672
4,589
(4,589)
0% N
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14,400
-
14,400
00/( jL
-
-
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t
677,380
54
677,380
r�
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949,540
-
936,429
13,111
99% 2
co
12,713,757
2,075,005
2,123,403
10,590,354
17°/ c
7,609,700
813,424
883,837
6,725,863
12cm%
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17,741,300
2,643,497
2,347,533
15,393,767
130/( Q
1,990,920
54
1,990,920
00/(
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1,955,820
435,868
458,100
1,497,720
230/( 'W
59,610
18,854
14,922
44,688
250/( V
S 106,084,031
$ 20,485,957
$ 24,711,109
$ 81,372,922
23%
Q
6 Differences between 2015 and 2016 are primarily due to final payment of 2014 debt.
7 Differences between 2015 and 2016 are due to invoices for construction projects in 2016.
8 Differences between 2015 and 2016 are due to purchase of Civic Field in 2016.
2
Packet Pg. 132 1
3.6.a
Page 1 of 3
C ITY O F IDMO NDS
REVENUES - GENERAL FUND
2016 Adopted 4/30/2015 4/30/2016 Amount
Title Budget Revenues Revenues Remaining %Received
iKVIxIS
REAL PERSONAL / PROPERTY TAX 9
EMS PROPERTY TAX 10
VOTED PROPERTY TAX
LOCAL RETAIL SALES(USE TAX 11
NATURAL GAS USE TAX
1/10 SALES TAX LOCAL CRIM JUST
ELECTRIC UTILITY TAX
GAS UTILITY TAX
SOLID WASTE UTILITY TAX
WATER UTILITY TAX
SEWER UT ILIT Y TAX
ST ORMWAT ER UT ILIT Y T AX
T.V. CABLE UTILITY TAX
TELEPHONE UTILITY TAX
PULLTABSTAX
AMUSEMENT GAMES
LEASEHOLD EXCISE TAX
LICENSES AND PERMITS:
FIRE PERMITS -SPECIAL USE
POLICE - FINGERPRINTING
PROF AND OCC LICENSE -TAXI
AMUSEMENTS
FRANCHISE AGREEMENT -COMCAST
FRANCHISE FEE-EDUCATION/GOVERNMENT
FRANCHISE AGREEMENT -VERIZON/FRONT IER
FRANCHISE AGREEMENT -BLACKROCK
OLYMPIC VIEW WATER DISTRICT FRANCHISE
GENERAL BUSINESS LICENSE
DEV SERV PERMIT SURCHARGE
NON-RESIDENT BUS LICENSE
RIGHT OF WAY FRANCHISE FEE
BUILDING STRUCTURE PERMITS
ANIMAL LICENSES
STREET AND CURB PERMIT
OT R NON -BUS LIC/P ERMIT S
INTERGOVERNMENTAL:
FEDERAL GRANT S-BUDGET ONLY
DOJ 15-0404-0-1-754 - BULLET PROOF VEST
USDA FOREST SERVICE
ROOFTOP SOLAR CHALLENGE GRANT
ROOFTOP SOLAR CHALLENGE II
WA ASSOC OF SHERIFFS TRAFFIC GRANT
TARGET ZERO TEAMS GRANT
HIGH VISIBILITY ENFORCEMENT
DOCKSIDE DRILLS GRANT REIMBURSE
WA STATE ADMIN OFFICE COURTS GRANT
2014 COMMUNITY FORESTRY GRANT
WATERFRONT ANALYSIS GRANT
PUD PRIVILEDGE TAX
MVET/SPECIAL DISTRIBUTION
JUDICIAL SALARY CONTRIBUTION -SPATE
CRIMINAL JUSTICE -SPECIAL PROGRAMS
DUI - CITIES
LIQUOR EXCISE TAX
LIQUOR BOARD PROFITS
MISCELLANEOUS INTERLOCAL REVENUE 12
INTERLOCAL GRANTS
VERDANT INTERLOCAL GRANTS
$ 10,068,020
$ 1,511,216
$ 1,655,846
$ 8,412,174
16%
3,688,090
512,225
605,325
3,082,765
16%
949,540
140,219
156,165
793,375
16%
6,144,400
2,047,828
2,173,926
3,970,474
35%
9,800
2,805
2,626
7,174
27%
626,700
202,880
215,088
411,612
34%
1,451,800
625,378
674,873
776,927
46%
647,900
321,196
311,852
336,048
48% 0
CL
306,500
103,676
108,094
198,406
35% 0
1,229,110
320,009
356,222
872,888
29%
629,140
187,407
207,767
421,373
33% cC
330,430
114,298
119,582
210,848
36%
846,000
280,831
285,354
560,646
34% to
1,349,100
465,785
432,105
916,995
32%
60,600
24,272
25,643
34,957
42% LL
40
-
141
(101)
351%
242,200
62,013
63,371
178,829
26%
28,579,370
6,922,038
7,393,979
21,185,391
26% al
250
145
160
90
7
64% Lb
300
-
80
220
27% >,
630
-
-
630
0%
4,740
4,325
-
4,740
0%
710,600
353,509
358,427
352,173
50%
44,900
15,841
14,126
30,774
31% -
100,900
49,706
25,106
75,794
25% Q.
18,400
5,227
4,107
14,293
22% Q
268,000
57,968
138,558
129,442
52%
116,000
80,739
68,010
47,990
59%Ln
42,000
14,890
16,840
25,160
40% C'4
70,400
22,000
37,050
33,350
53% "
15,000
5,388
44,623
(29,623)
297%
525,000
198,888
228,530
296,470
44% 0
38,800
11,648
7,161
31,639
18% d
42,100
6,043
14,460
27,640
34%
13,100
3,967
5,504
7,596
42% .�
2,011,120
830,282
962,741
1,048,379
48°/a C
tv
-
-
-
-
0% MS
11,970
-
-
11,970
0%
-
-
-
-
0% t
3,000
-
-
0% C
6,000
5,250
-
6,000
0% 0
-
-
995
(995)
0%
7,500
2,313
633
6,867
8% r
3,000
-
1,139
1,861
38% N
-
-
-
-
0%
300
300
-
300
0% Q.
-
-
-
-
0% Q
-
-
89,893
(89,893)
0% +.+
192,500
-
-
192,500
0% d
10,000
5,215
5,441
4,559
54% E
13,000
8,189
9,150
3,850
70% V
36,980
19,160
19,893
17,087
54%
7,240
3,512
3,166
4,074
44% Q
65,200
44,733
96,625
(31,425)
148%
357,800
87,538
87,409
270,392
24%
-
-
75,707
(75,707)
0%
383,330
-
-
383,330
0%
2,000
2,000
(2,000)
0%
1,094,820
181,210
392,050
702,770
36%
9 2016 Real Personal/Property Taxrevenues are $144,630 higher than 2015 revenues
10 2016 EMS Property Taxrevenues are $93,100 highere than 2015 revenues.
11 2016 Local Retail Sales/Use Taxrevnues are $126,098 higher than 2015 revenues Please also see pages 18 & 19.
12 Difference between 2015 and 2016 revenues is due to funds received for closure of ESCA in 2016.
3
Packet Pg. 133
3.6.a
Page 2 of 3
CITY OF EDMO NDS
REVENUES - GENERAL FUND
2016 Adopted
4/30/2015
4/30/2016
Amount
Title
Budget
Revenues
Revenues
Remaining
%Received
CHARGES FOR GOODS AND SERVICES:
RECORD/LEGAL INSTRUMTS
2,000
396
917
1,084
46%
ATM SURCHARGE FEES
250
-
19
231
8%
COURT RECORD SERVICES
-
-
-
0%
D/M COURT REC SER
50
7
3
47
7%
SHARED COURT COSTS
-
-
-
-
0%
MUNIC.-DIST. COURT CURREXPEN
400
224
216
184
54%
SALE MAPS & BOOKS
100
-
-
100
0%
CLERKS TIME FOR SALE OF PARKING PERMITS
25,100
25,100
0%
BID SUPPLIES REIMBURSEMENT
600
-
-
600
0%
O
PHOTOCOPIES
2,000
811
305
1,695
15%
d
POLICE DISCLOSURE REQUESTS
4,000
1,619
1,205
2,795
30%
ENGINEERING FEES AND CHARGES13
180,350
47,628
75,643
104,707
42%
.�
ELECTION CANDIDATE FILING FEES
-
-
-
-
0%
V
C
SNO-ISLE
58,000
29,757
33,996
24,004
59%
PASSPORTS AND NATURALIZATION FEES
15,000
7,710
8,025
6,975
54%
'y
POLICE SERVICES SPECIAL EVENTS
26,000
-
-
26,000
0%
OCDETF OVERTIME
-
-
-
0%
CAMPUS SAFETY-EDM. SCH. DIST.
12,300
605
-
12,300
0%
y
WOODWAY-LAW PROTECTION
39,500
20,030
20,907
18,593
53%
.a
MISCELLANEOUS POLICE SERVICES
1,500
-
-
1,500
0%
7
DUI EMERGENCY FIRE SERVICES
300
155
300
0%
m
FIRE PROTECTION & EMS FORDUI
-
21
(21)
0%
FIRE DISTRICT #1 STATION BILLINGS
45,000
27,223
28,234
16,766
63%
ADULT PROBATION SERVICE CHARGE
60,000
21,059
24,516
35,484
41%
p
BOOKINGFEES
6,000
2,446
1,299
4,701
22%
22
FIRE CONSTRUCTION INSPECTION FEES
8,000
7,230
9,177
(1,177)
115%
=
EMERGENCY SERVICE FEES
15,000
3,658
3,134
11,866
21%
am
EMS TRANSPORT USER FEE 14
822,100
197,671
231,033
591,067
28%
Q
CRIM CONV FEE CT
-
0%
CRIM CONV FEE CN
-
0%
Ln
N
FIBER SERVICES
9,200
3,060
3,060
6,140
33%
INTERGOVERNMENTAL FIBER SERVICES
7,200
2,400
2,400
4,800
33%
t+
FLEX FUEL PAYMENTS FROM STATIONS
1,800
413
514
1,286
29%
0
ANIMAL CONTROL SHELTER
6,000
919
155
5,845
3%
y
ZONING/SUBDIVISION FEE
75,000
32,801
25,795
49,205
34%
PLAN CHECKING FEES
425,000
204,463
132,033
292,967
31%
io
FIRE PLAN CHECK FEES
3,000
3,825
4,140
(1,140)
138%
PLANNING 1% INSPECTION FEE
1,250
130
1,588
(338)
127%
S.E.P.A. REVIEW
7,000
1,830
7,000
0%
.�
CRITICAL AREA STUDY
15,000
4,960
7,130
7,870
48%
LL
DV COORDINATOR SERVICES
10,000
3,164
3,706
6,294
37%
SWIM POOL ENTRANCE FEES
-
0%
GYM AND WEIGHT ROOM FEES
7,800
3,037
4,898
2,902
63%
p
LOCKER FEES
-
0%
22
SWIM CLASS FEES
-
0%
(O
PROGRAM FEES
861,700
318,093
447,002
414,698
52%
o
TAXABLE RECREATION ACTIVITIES
19,130
49,585
7,424
11,706
39%
N
SWIM TEAM/DIVE TEAM
-
0%
i
WINTER MARKET REGISTRATION FEES
-
25
(25)
0%
Q
BIRD FEST REGISTRATION FEES
950
40
950
0%
INTERFUND REIMBURSEMENT -CONTRACT SVCS
2,964,600
280,350
633,167
2,331,433
21%
5,738,180
1,277,300
1,711,686
4,026,494
30%
13 2016 Engineering Fees and Charges are $28,015 higher than 2015 revenues.
14 2016 EMS Transport User Fees are $33,362 higher than 2015 revenues.
4
Q
Packet Pg. 134 1
3.6.a
Page 3 of 3
C TTY O F EDMO NDS
REVENUES - GENERAL FUND
2016 Adopted
4/30/2015
4/30/2016
Amount
Title
Budget
Revenues
Revenues
Remaining
%Received
FINES AND FO RFEITURES :
PROOF OF VEHICLE INS PENALTY
8,000
2,236
2,391
5,609
30%
TRAFFIC INFRACTION PENALTIES
25,000
10,181
60,628
(35,628)
243%
NC TRAFFIC INFRACTION
260,000
98,499
21,226
238,774
8%
CRT COST FEE CODE LEG ASSESSMENT (LGA)
24,600
7,752
6,325
18,275
26%
SPEEDING DOUBLE
-
-
-
-
0%
NON -TRAFFIC INFRACTION PENALTIES
1,300
(5,198)
38,275
(36,975)
2944%
OTHERINFRACTIONS'04
1,000
232
359
641
36%
P ARKING INFRACT ION P ENALT IES
43,000
16,811
9,485
33,515
22%
PR -HANDICAPPED
-
-
-
-
0%
PARK/INDDISZONE
1,300
1,064
1,256
44
97%
DWI PENALTIES
6,000
3,235
13,373
(7,373)
223%
DUI - DP ACCT
2,500
806
940
1,560
38%
CRIM CNV FEE DUI
300
179
169
131
56%
OTHER CRIMINAL TRAF MISDEM PEN
-
-
-
-
0%
CRIMINAL TRAFFIC MISDEMEANOR 8/03
33,000
10,789
10,221
22,779
31%
CRIMINAL CONVICTION FEE CT
1,900
774
830
1,070
44%
CRIM CONV FEE CT
2,300
820
624
1,676
27%
OT HER NON-T RAF MISDEMEANOR P EN
130
89
-
130
0%
OTHER NON TRAFFIC MISD. 8/03
9,000
3,789
2,662
6,338
30%
COURT DV PENALTY ASSESSMENT
900
408
91
809
10%
CRIMINAL CONVICTION FEE CN
1,900
619
638
1,262
34%
CRIM CONV FEE CN
900
182
202
698
22%
CRIMINAL COST S-RECOUPMENTS
60,000
24,296
10,976
49,024
18%
PUBLIC DEFENSE RECOUPMENT
33,000
10,242
8,734
24,266
26%
BANK CHARGE FOR CONV. DEFENDANT
-
-
1,444
(1,444)
0%
COURT INTERPRETER COSTS
100
253
61
39
61%
BUS. LICENSE PERMIT PENALTY
5,000
10,780
8,850
(3,850)
177%
MISC FINES AND PENALTIES
1,000
-
240
760
24%
522,130
198,840
200,002
322,128
38%
MISCELLANEOUS :
INVESTMENT INTEREST
38,600
8,259
9,617
28,983
25%
INTEREST ON COUNTY TAXES
5,700
723
1,249
4,451
22%
INTEREST - COURT COLLECTIONS
5,000
2,310
1,881
3,119
38%
PARKING
14,000
4,965
4,965
9,035
35%
SPACE/FACILITIESRENTALS
128,000
18,473
26,096
101,904
20%
BRACKET ROOM RENTAL
5,000
1,680
1,880
3,120
38%
LEASESLONG-TERM
218,100
59,800
60,457
157,643
28%
VENDING MACHINE/CONCESS'ION
50,000
1,643
1,075
48,925
2%
OTHER RENTS& USE CHARGES
4,500
1,800
600
3,900
13%
PARKSDONATIONS
9,500
8,927
3,750
5,750
39%
BIRD FEST CONTRIBUTIONS
950
200
200
750
21%
125TH ANNIVERSARY CONTRIBUTIONS
-
-
-
-
0%
VOLUNTEER PICNIC CONTRIBUTIONS
-
-
-
-
0%
POLICE CONT RIBUT IONS FROM PRIV SOURCES
1,000
-
-
1,000
0%
PARKS GRANTS- PRIVATE SOURCES
-
-
-
-
0%
SALE OF JUNK/SALVAGE
150
-
-
150
0%
SALES OF UNCLAIM PROPERTY
2,000
321
2,481
(481)
124%
CONFISCATED AND FORFEITED PROPERTY
2,000
-
-
2,000
0%
OT HER JUDGEMENT /SET T LEMENT
2,000
18
100
1,900
5%
POLICE JUDGMENT S✓RESTITUTION
200
10
-
200
0%
CASHIER'S OVERAGES/SHORTAGES
-
(15)
15,010
(15,010)
0%
OTHER MISC REVENUES
1,000
8,379
4,368
(3,368)
437%
SMALL OVERPAYMENT
50
2
11
39
23%
NSF FEES - PARKS & REC
120
30
-
120
0%
NSF FEES - MUNICIPAL COURT
330
67
97
233
30%
FLEX -PLAN SERVICES FORFEITURES
1,010
-
-
1,010
0%
US BANK REBATE
6,000
155
2,714
3,286
45%
495,210
117,747
136,552
358,658
28%
TRANSFERS -IN:
PROCEEDS OF REFUNDING DEBT
-
-
-
-
0%
TRANSFER FROM FUND 012
800,000
-
-
800,000
0%
TRANSFER FROM FUND 127
25,840
-
-
25,840
0%
825,840
-
-
825,840
0°0
TOTAL GENERAL FUND REVENUE
$ 39,266,670
$ 99527,417
$10,797,010
$ 289469,660
27%
O
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5
Packet Pg. 135
I 3.6.a I
Page 1 of 6
CITY OF EDMO NDS
EXPENDITURES BY FUND - DETAIL
2016 Adopted
4/30/2015
4/30/2016
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
GENERAL FUND EXPENDITURES (001)
SALARIES AND WAGES
$ 13,999,790
$ 4,226,752
$ 4,465,148
$ 9,534,642
32%
OVERTIME
423,510
150,194
148,105
275,405
35%
HOLIDAY BUY BACK
217,790
1,543
2,349
215,441
1%
BENEFITS
5,352,060
1,569,148
1,688,996
3,663,064
32%
UNIFORMS
89,290
26,303
33,852
55,438
38%
SUPPLIES
393,950
111,630
89,437
304,513
23%
SMALL EQUIPMENT
155,480
68,067
44,789
110,691
29%
PROFESSIONAL SERVICES
3,394,030
564,221
801,195
2,592,835
24%
COMMUNICATIONS
211,890
55,459
45,098
166,792
21%
TRAVEL
46,210
8,449
5,643
40,567
12%
EXCISE TAXES
6,500
-
944
5,556
15%
ADVERTISING
-
903
-
-
0%
RENTAL/LEASE
916,390
301,800
310,970
605,420
34%
INSURANCE
534,440
418,367
538,732
(4,292)
101%
UTILITIES
457,800
135,513
131,157
326,643
29%
REPAIRS & MAINTENANCE
425,530
198,863
79,918
345,612
19%
MISCELLANEOUS
383,840
158,572
168,428
215,412
44%
INTERGOVERNMENTAL SERVICES
10,384,010
4,827,854
4,813,917
5,570,093
46%
INTERGOVERNMENTAL PAYMENTS
135,000
-
-
135,000
0%
INTERFUND SUBSIDIES
2,909,320
-
936,429
1,972,891
32%
MACHINERY/EQUIPMENT
40,000
14,777
-
40,000
0%
GENERAL OBLIGATION BOND PRINCIPAL
168,300
-
168,300
0%
CAPITAL LEASES AND INSTALLMENT PURCHASES
-
-
-
0%
OTHER DEBT
-
33
-
0%
INTEREST ON LONG-TERM EXTERNAL DEBT
46,150
46,150
0%
DEBT ISSUE COSTS
-
-
0%
INTERFUND SERVICES
-
-
-
-
0%
40,691,280
12,838,447
14,305,106
26,386,174
35%
LEO FF-MEDICAL INS. RESERVE (009)
BENEFIT S
IN HOME LTC CLAIMS
PROFESSIONAL SERVICES
MISCELLANEOUS
RISK MANAGEMENT RESERVE FUND (011)
MISCELLANEOUS
CONTINGENCY RESERVEFUND (012)
INTERFUND LOAN
INTERFUND SUBSIDIES
HISTORIC PRESERVATION GIFT FUND (014)
SUPPLIES
PROFESSIONAL SERVICES
MISCELLANEOUS
BUILDING MAINTENANCE SUBFUND (016)
SUPPLIES
PROFESSIONAL SERVICES
REPAIRS & MAINTENANENCE
MISCELLANEOUS
MACHINERY/EQUIPMENT
CONSTRUCTION PROJECTS
DRUG INFO RC EMENT FUND (104)
FUEL CONSUMED
SMALL EQUIPMENT
COMMUNICATIONS
REPAIR/MAINT
MISCELLANEOUS
INTERGOVERNMENTAL SERVICES
$ 178,720 $
68,581 $
57,834 $
120,886
32%
100,480
32,432
24,777
75,703
25%
-
-
-
-
0%
280
275
725
(445)
259%
279,480
101,288
83,336
196,144
30%
0%
$ - $ - $ $ - 0%
800,000 $ - 800,000 0%
800,000 - 800,000 0%
$ 100 $ - $ $ 100 0%
200 - 200 0%
5,100 - 5,100 0%
5,400 - 5,400 0%
$ - $
1,834 $ 1,744
$ (1,744)
0%
80,000
63,359 43,766
36,234
55%
2,062,000
- 7,179
2,054,821
0%
-
- 546
(546)
0%
33,000
- 1,626
31,374
5%
-
- 111,737
(111,737)
0%
$ 2,175,000 $
65,193 166,598
2,008,402
8%
$ 3,000 $
449 $
413 $
2,587
14%
5,000
-
-
5,000
0%
2,230
756
584
1,646
26%
800
-
-
800
0%
20,000
5,000
5,000
15,000
25%
45,000
-
11,035
33,965
25%
76,030
6,204
17,032
58,998
22%
r�
Q
6
Packet Pg. 136
3.6.a
Page 2 of 6
CITY OF EDMO NDS
EXPENDITURES BY FUND
- DETAIL
2016 Adopted
4/30/2015
4/30/2016
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
STREETFUND (111)
SALARIES AND WAGES
$ 515,160
$ 164,290
$ 181,827
$
333,333
35%
OVERTIME
18,400
3,944
7,405
10,995
40%
BENEFITS
265,870
80,465
96,029
169,841
36%
UNIFORMS
6,000
4,630
3,745
2,255
62%
SUPPLIES
240,000
50,927
78,180
161,820
33%
SMALL EQUIPMENT
26,000
-
545
25,455
2%
PROFESSIONAL SERVICES
14,050
4,816
3,949
10,101
28%
COMMUNICATIONS
3,500
1,302
1,149
2,351
33%
TRAVEL
1,000
300
-
1,000
0%
RENTAL/LEASE
190,950
63,150
63,054
127,896
33%
INSURANCE
87,620
81,386
97,912
(10,292)
112%
UTILITIES
270,170
81,849
69,229
200,941
26%
REPAIRS & MAINTENANCE
45,000
13,076
4,442
40,558
10%
MISCELLANEOUS
20,500
681
350
20,150
2%
INTERGOVERNMENTAL SERVICES
3,000
-
754
2,246
25%
INTERFUND SUBSIDIES
-
-
-
-
0%
MACHINERY/EQUIPMENT
-
9,828
-
0%
GENERAL OBLIGATION BOND PRINCIPAL
3,420
-
3,420
0%
OTHER INTEREST & DEBT SERIVCE COSTS
-
-
-
0%
INTEREST ON LONG-TERM EXTERNAL DEBT
1,730
-
-
1,730
0%
$ 1,712,370
$ 560,645
$ 608,570
$
1,103,800
36%
COMBINED STREETCONST/IMPROVE(112)
PROFESSIONAL SERVICES
$ 1,614,390
$ 243,421
$ 328,056
$
1,286,334
20%
INTERFUND SUBSIDIES
358,240
-
-
358,240
0%
LAND
438,000
6,817
131,857
306,143
30%
CONSTRUCTION PROJECTS
5,553,332
161,125
902,285
4,651,047
16%
INTERGOVERNMENTAL LOANS
72,220
-
-
72,220
0%
INTEREST
3,410
-
3,410
0%
INTERGOVERNMENTAL SERVICES
-
-
-
-
0%
$ 8,039,592
$ 411,363
$ 1,362,197
$
6,677,395
17%
MUNICH'AL ARTS ACQUIS. FUND (117)
SUPPLIES
SMALL EQUIPMENT
PROFESSIONAL SERVICES
TRAVEL
ADVERTISING
RENT AL/LEASE
REPAIRS & MAINTENANCE
MISCELLANEOUS
HO TEL/MO TEL TAX REVENUE FUND (120)
PROFESSIONAL SERVICES
ADVERTISING
MISCELLANEOUS
INTERFUND SUBSIDIES
CONSTRUCTION PROJECTS
EMPLOYEE PARKING PERMIT FUND (121)
SUPPLIES
PROFESSIONAL SERVICES
YOUTH SCHOLARSHIP FUND (122)
MISCELLANEOUS
TOURISM PROMOTIONAL FUND/ARTS (123)
PROFESSIONAL SERVICES
ADVERTISING
MISCELLANEOUS
$ 4,400 $
520 $
24 $
4,376
1%
1,500
-
-
1,500
0%
166,500
14,973
7,232
159,268
4%
80
-
11
70
13%
-
-
-
-
0%
2,000
-
2,000
0%
300
-
-
300
0%
6,600
779
1,005
5,595
15%
$ 181,380 S
16,271 $
8,271 $
173,109
5%
$ 77,500 $ 13,812 $ 18,882 $ 58,618 24%
- - - - 0%
8,150 82 29 8,121 0%
4,000 - 4,000 0%
60,000 - - 60,000 0%
$ 149,650 $ 13,894 $ 18,911 $ 130,739 13%
$ 1,790 $ - $ $ 1,790 0%
25,090 25,090 0%
$ 26,880 $ $ $ 26,880 0%
$ 3,000 $ 965 $ 402 $ 2,598 13%
$ 3,000 $ 965 $ 402 $ 2,598 13%
$ 28,300 $ 1,965 $ 3,987 $ 24,313 14%
- - - - 0%
3,200 - - 3,200 0%
$ 31,500 $ 1,965 $ 3,987 $ 27,513 13%
r�
Q
7
Packet Pg. 137
I 3.6.a I
Page 3 of 6
C ITY O F EDMO NDS
EXPENDITURES BY FUND - DETAIL
2016 Adopted
4/30/2015
4/30/2016
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
REAL ES TATE EXC IS E TAX 2 (125)
SUPPLIES
$ 21,000
$ 25,739
$ 31,671
$ (10,671)
151%
PROFESSIONAL SERVICES
186,788
40,662
21,809
164,979
12%
RENTAL/LEASE
-
2,196
2,790
(2,790)
0%
UTILITIES
-
-
-
-
0%
REPAIRS & MAINTENANCE
140,000
-
-
140,000
0%
CONSTRUCTION PROJECTS
1,660,844
-
1,437
1,659,407
0%
REAL ESTATE EXCISE TAX 1, PARKS AC Q (126)
PROFESSIONAL SERVICES
MISCELLANEOUS
INTERFUND SUBSIDIES
LAND
CONSTRUCTION PROJECTS
GENERAL OBLIGATION BONDS
OTHER DEBT & DEBT SERVICE COST S
INTEREST
GIFTS CATALOG FUND (127)
SUPPLIES
PROFESSIONAL SERVICES
INTERFUND SUBSIDIES
SPECIAL PROJECTS FUND (129)
CONSTRUCTION PROJECTS
CEMETERY MAINTENANCEIIIVIPRO VEMENT (130)
SALARIES AND WAGES
OVERTIME
BENEFITS
UNIFORMS
SUPPLIES
SUPPLIES PURCHASED FOR INVENTORY/RESALE
PROFESSIONAL SERVICES
COMMUNICATIONS
TRAVEL
ADVERTISING
RENT AL/LEASE
UTILITIES
REPAIRS & MAINTENANCE
MISCELLANEOUS
PARKS CONSTRUCTION FUND (132)
SUPPLIES
PROFESSIONAL SERVICES
LAND
CONSTRUCTION PROJECTS
INTERFUND SUBSIDIES
SISTER CITY COMMISSION (138)
SUPPLIES
TRAVEL
MISCELLANEOUS
TRANSPORTATION BENEFIT DISTRICT (139)
PROFESSIONAL SERVICES
INSURANCE
INTERGOVERNMENTAL SERVICES
$
2,008,632
$
68,597
$
57,706
$
1,950,926
3%
..
$
212,050
$
-
$
-
$
212,050
0%
Q
-
-
-
0%
139,430
-
-
139,430
0%
692,180
-
476,669
215,511
69%
•�
1,406,700
-
-
1,406,700
0%
C
19,890
-
19,890
0%
-
-
-
0%
jy
10,070
-
-
10,070
0%
$
2,480,320
$
-
$
476,669
$
2,003,651
19%
r
N
$
13,110
$
935
$
975
$
12,135
7%
-a
6,000
273
6,300
(300)
105%
m
25,840
-
-
25,840
0%
$
44,950
$
1,208
$
7,275
$
37,675
16%
t
$
-
$
-
$
$
-
0%
C
O
$
-
$
-
$
$
-
0%
$
108,410
$
25,342
$
24,468
$
83,942
23%
•L
Q
3,500
426
26
3,474
1%
..
44,500
10,835
11,119
33,381
25%
0)
1,000
197
1,000
0%
N
7,000
1,229
87
6,913
1%
20,000
5,531
6,603
13,397
33%
t+
4,200
258
256
3,944
6%
O
1,410
548
333
1,077
24%
'2
500
-
500
0%
-
-
-
0%
11,550
3,328
3,850
7,700
33%
C1
3,800
139
300
3,500
8%
R
500
-
500
0%
S
4,000
1,664
744
3,256
19%
LL
$
210,370
S
49,497
$
47,787
$
162,583
23%
t
$
-
$
-
$
$
-
0%
O
O
225,000
40,940
24,390
200,610
11%
2
500,000
-
475,710
24,291
95%
c0
2,035,770
86,317
46,530
1,989,240
2%
o
-
0%
N
$
2,760,770
$
127,258
$
546,630
$
2,214,140
20%
•r
Q
$
2,000
$
-
$
$
2,000
0%;
4,500
4,500
0%
C
d
6,000
10
6,000
0%
$
12,500
$
10
$
$
12,500
0%
$
-
$
-
$
$
-
0%
Q
2,500
2,500
2,500
-
100%
680,000
215,224
229,318
450,682
34%
$
682,500
$
217,724
$
231,818
$
450,682
34%
Packet Pg. 138
I 3.6.a I
Page 4 of 6
C ITY O F EDMO NDS
EXPENDITURES BY FUND - DETAIL
2016 Adopted 4/30/2015
4/30/2016
Amount
Title
Budget Expenditures
Expenditures
Remaining
%Spent
BUSINESS EMPROVE ENT DISTRICT FUND (140)
SUPPLIES
$ - $ 11,137
$ 64
$ (64)
0%
PROFESSIONAL SERVICES
- 7,535
4,107
(4,107)
0%
MISCELLANEOUS
- -
418
(418)
0%
$ - 18,672
4,589
(4,589)
0%
LID FUND C O NTRO L (211)
INTERFUND SUBSIDIES
2012 LTGO DEBT SERVIC FUND (231)
GENERAL OBLIGATION BOND
INTEREST
OTHER INTEREST & DEBT SERVICE COSTS
2014 DEBT SERVICE FUND (232)
GENERAL OBLIGATION BOND
INTEREST
WATER FUND (421)
SALARIES AND WAGES
OVERTIME
BENEFITS
UNIFORMS
SUPPLIES
WATER PURCHASED FOR RESALE
SUPPLIES PURCHASED FOR INVENTORY/RESALE
SMALL EQUIPMENT
PROFESSIONAL SERVICES
COMMUNICATIONS
TRAVEL
EXCISE TAXES
RENT AL/LEASE
INSURANCE
UTILITIES
REPAIRS & MAINTENANCE
MISCELLANEOUS
INTERGOVERNMENTAL SERVICES
INTERFUND TAXES
INTERFUND SUBSIDIES
MACHINERY/EQUIPMENT
CONSTRUCTION PROJECTS
GENERAL OBLIGATION BONDS
REVENUE BONDS
INTERGOVERNMENTAL LOANS
INTEREST
DEBT ISSUE COSTS
OTHER INTEREST & DEBT SERVICE COSTS
INTERGOVERNMENTAL SERVICES
$ 14,400 $ - $ $ 14,400 0%
$ 14,400 $ - $ $ 14,400 0%
$ 536,270 $ - $ $ 536,270 0%
140,610 - 140,610 0%
500 54 500 0%
$ 677,380 $ 54 $ $ 677,380 0%
$ 933,210 $ - $ 933,208 $ 2 100%
16,330 - 3,221 13,109 20%
$ 949,540 $ - $ 936,429 $ 13,111 99%
$ 795,220 $
244,378
$ 255,312
$ 539,908
32%
24,000
5,908
6,727
17,273
28%
372,550
109,894
118,195
254,355
32%
4,000
1,848
914
3,086
23%
151,000
33,403
26,731
124,269
18%
1,600,000
385,440
431,122
1,168,878
27%
143,000
29,976
26,531
116,469
19%
11,000
8,072
935
10,065
8%
1,793,286
187,785
339,087
1,454,199
19%
30,000
11,791
7,731
22,269
26%
200
-
-
200
0%
340,000
103,489
129,618
210,382
38%
100,750
31,964
33,193
67,557
33%
58,920
70,904
52,335
6,585
89%
40,000
8,532
8,224
31,776
21%
17,000
8,518
1,190
15,810
7%
66,700
31,151
27,134
39,566
41%
30,000
10,782
11,110
18,890
37%
1,229,110
320,009
356,222
872,888
29%
731,220
-
-
731,220
0%
15,000
9,828
-
15,000
0%
4,551,921
461,301
291,092
4,260,829
6%
2,300
-
-
2,300
0%
323,870
-
323,870
0%
25,840
-
25,840
0%
256,870
-
256,870
0%
-
-
-
0%
-
31
-
0%
-
-
-
-
0%
$ 12,713,757 $
2,075,005
$ 2,123,403
$ 10,590,354
17%
Q
9
Packet Pg. 139
I 3.6.a I
Page 5 of 6
C ITY O F EDMO NDS
EXPENDITURES BY FUND - DETAIL
2016 Adopted
4/30/2015
4/30/2016
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
S TO RM FUND (422)
SALARIES AND WAGES
$ 640,470
$ 166,429
$ 181,067
$ 459,403
28%
OVERTIME
6,000
6,172
3,662
2,338
61%
BENEFITS
313,950
82,744
89,916
224,034
29%
UNIFORMS
6,500
4,168
4,965
1,535
76%
SUPPLIES
46,500
12,466
8,433
38,067
18%
SMALL EQUIPMENT
4,000
787
-
4,000
0%
PROFESSIONAL SERVICES
2,638,530
228,570
242,957
2,395,573
9%
COMMUNICATIONS
3,200
1,049
772
2,428
24%
TRAVEL
4,300
-
200
4,100
5%
0
EXCISE TAXES
55,000
18,670
19,741
35,259
36%
d
RENTAL/LEASE
252,990
70,945
82,833
170,157
33%
INSURANCE
64,120
39,269
63,187
933
99%
iv
UTILITES
10,500
3,031
3,086
7,414
29%
REPAIR& MAINTENANCE
13,000
7,846
1,600
11,400
12%
MISCELLANEOUS
91,200
18,718
12,867
78,333
14%
.�
INTERGOVERNMENTAL SERVICES
85,000
28,417
44,045
40,955
52%
LL
INTERFUND TAXES AND OPERATING ASSESSMENT
330,430
114,298
119,582
210,848
36%
2-'
INTERFUND SUBSIDIES
410,080
-
4,923
405,157
1%
LAND
25,000
-
-
25,000
0%
0
MACHINERY/EQUIPMENT
-
9,828
-
0%
7
CONSTRUCTION PROJECTS
2,168,330
-
2,168,330
0%
m
GENERAL OBLIGATION BONDS
83,800
-
83,800
0%
>,
REVENUE BONDS
158,300
-
158,300
0%
z
INTERGOVERNMENTAL LOANS
32,070
-
32,070
0%
r-
INTEREST
166,430
-
166,430
0%
0
DEBT ISSUE COSTS
-
-
-
0%
-
OTHER INTEREST & DEBT SERVICE COSTS
-
15
-
0%
Q.
INTERGOVERNMENTAL SERVICES
-
-
-
0%
Q
SEWER FUND (423)
SALARIES AND WAGES
OVERTIME
BENEFITS
UNIFORMS
SUPPLIES
FUEL CONSUMED
SUPPLIES PURCHASED FOR INV OR RESALE
SMALL EQUIPMENT
PROFESSIONAL SERVICES
COMMUNICATIONS
TRAVEL
EXCISE TAXES
RENT AL/LEASE
INSURANCE
UTILITIES
REPAIR & MAINTENANCE
MISCELLANEOUS
INTERGOVERNMENTAL SERVICES
INTERFUND TAXES AND OPERATING ASSESSMENT
INTERFUND SUBSIDIES
MACHINERY/EQUIPMENT
CONSTRUCTION PROJECTS
GENERAL OBLIGATION BONDS
REVENUE BONDS
INTERGOVERNMENTAL LOANS
INTEREST
DEBT ISSUE COSTS
OTHER INTEREST & DEBT SERVICE COSTS
INTERGOVERNMENTAL SERVICES
BOND RESERVE FUND (424)
REVENUE BONDS
DEBT ISSUE COSTS
INTEREST
OTHER INTEREST & DEBT SERVICE COSTS
$ 7,609,700 $
813,424
$ 883,837
$ 6,725,863
12%
..
Ln
$ 1,721,530 $
547,630
$ 569,846
$ 1,151,684
33%
C'4
100,000
29,455
24,366
75,634
24%
771,920
238,303
257,723
514,197
33%
t'
9,500
5,321
4,284
5,216
45%
0
420,200
87,547
77,745
342,455
19%
d
90,000
22,868
8,842
81,158
10%
4,000
-
-
4,000
0%
.�
46,000
9,167
18,584
27,416
40%
C
1,934,696
370,765
443,676
1,491,020
23%
C
43,000
12,064
12,685
30,315
30%
li
5,000
-
1,097
3,903
22%
150,000
54,986
68,408
81,592
46%
182,670
65,433
60,060
122,610
33%
C
96,630
139,648
105,637
(9,007)
109%
0
1,056,660
390,369
227,726
828,934
22%
2
325,000
154,030
95,747
229,253
29%
101,700
21,853
17,469
84,231
17%
N
150,000
67,206
71,403
78,597
48%
-
629,140
187,407
207,767
421,373
33%
Q.
2,563,949
38,324
2,563,949
0%
Q
-
25,251
-
0%
2r
6,843,825
155,578
54,182
6,789,643
1%
y
130,140
-
130,140
0%
E
72,840
-
72,840
0%
V
170,620
13,109
13,414
157,206
8%
122,280
4,090
3,917
118,363
3%
Q
-
-
-
0%
-
3,093
2,955
(2,955)
0%
-
0%
$ 17,741,300 $
2,643,497
$ 2,347,533
$ 15,393,767
13%
$ 655,010 $ $ $ 655,010 0%
- - 0%
1,334,910 - 1,334,910 0%
1,000 54 1,000 0%
$ 1,990,920 $ 54 $ $ 1,990,920 0%
10
Packet Pg. 140
I 3.6.a I
Page 6 of 6
CITY OF EDMO NDS
EXPENDITURES BY FUND - DETAIL
2016 Adopted
4/30/2015
4/30/2016
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
EQUIPMENT RENTAL FUND (511)
SALARIES AND WAGES
$ 224,880
$ 69,131
$ 72,848
$ 152,032
32%
OVERTIME
2,000
384
-
2,000
0%
BENEFITS
105,050
31,636
32,413
72,637
31%
UNIFORMS
1,000
572
536
464
54%
SUPPLIES
110,000
29,818
29,437
80,563
27%
FUEL CONSUMED
1,000
-
-
1,000
0%
SUPPLIES PURCHASED FOR INVENTORY/RESALE
308,200
45,186
31,194
277,006
10%
SMALL EQUIPMENT
58,000
13,458
1,506
56,494
3%
PROFESSIONAL SERVICES
44,000
383
501
43,499
1%
COMMUNICATIONS
3,000
637
828
2,172
28%
TRAVEL
1,000
1,196
1,000
-
100%
RENTAL/LEASE
19,440
4,805
6,173
13,268
32%
INSURANCE
29,560
40,605
29,967
(407)
101%
UTILITIES
14,000
4,445
4,170
9,830
30%
REPAIRS& MAINTENANCE
60,000
17,596
26,869
33,131
45%
MISCELLANEOUS
7,190
825
324
6,866
5%
INTERGOVERNMENTAL SERVICES
2,500
-
-
2,500
0%
MACHINERY/EQUIPMENT
965,000
175,188
220,333
744,667
23%
INTERFUND RENTAL
-
-
-
-
0%
$
1,955,820
$
435,868
$ 458,100
$ 1,497,720
23%
FTRENMYS PENSION FUND (617)
BENEFITS
$
30,940
$
9,900
$ 6,319
$ 24,621
20%
PENSION AND DISABILITY PAYMENTS
27,470
8,954
8,603
18,867
31%
PROFESSIONAL SERVICES
1,200
-
-
1,200
0%
$
59,610
$
18,854
$ 14,922
$ 44,688
25%
TOTAL EXPENDITURE ALL FUNDS
$
106,084,031
$
20,485,957
$24,711,109
$81,372,922
23%
O
Q
d
R
U
C
O
C
li
R
N
7
m
t
.r
C
O
�L
Q
Ln
N
11
Packet Pg. 141
3.6.a
Page 1 of 1
CITY OF EDMO NDS
EXPENDTTURES - GENERAL
FUND - BY DEPARTMENT IN SUMMARY
2016 Adopted
4/30/2015
4/30/2016
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
CITY COUNCIL
$ 295,500
$ 73,069 $
58,113
$
237,387
200/c
OFFICE OF MAYOR
260,250
82,654
85,409
174,841
330/c
HUMAN RESOURCES
445,790
118,354
115,675
330,115
260/c
MUNICIPAL COURT
909,270
262,806
290,918
618,352
3 2 %
C
O
CITY CLERK
585,310
202,117
188,255
397,055
320/c
d
ADMINISTRATIVE SERVICES
1,839,930
608,167
507,048
1,332,882
280/c
CITY ATTORNEY
741,560
219,764
224,651
516,909
300/c
cc
NON -DEPARTMENTAL
14,939,500
5,406,181
6,454,134
8,485,366
430/c
LL
POLICE SERVICES
9,628,550
2,874,990
3,078,848
6,549,702
32%
j+
R
COMMUNITY SERVICES✓ECONOMIC DEV. 483,580
129,520
146,484
337,096
3 0 %
N
DEVELOPMENT SERVICES
2,473,970
709,939
764,404
1,709,566
310/c
7
m
PARKS& RECREATION
3,762,150
986,966
1,041,241
2,720,909
280/c
>,
t
PUBLIC WORKS
2,842,120
693,502
881,789
1,960,331
310/c
O
FACILITIES MAINTENANCE
1,483,800
470,418
468,138
1,015,662
320/c
$ 40,691,280
$ 12,838,447 $
14,305,106
$
26,386,174
350/c
.6.
Q
in
N
C ITY O F EDMO NDS
O
EXPENDITURES - UTILITY-
BY FUND IN
SUMMARY
N
Q'
2016 Adopted
4/30/2015
4/30/2016
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
N
C
WATER UTILITY FUND
$ 12,713,757
$ 2,075,005 $
2,123,403
$
10,590,354
170/
STORM UTILITY FUND
7,609,700
813,424
883,837
6,725,863
120/
21
SEWER/WWTP UTILITY FUND
17,741,300
2,643,497
2,347,533
15,393,767
13%
0
BOND RESERVE FUND
1,990,920
54
-
1,990,920
0ox
c0
$ 40,055,677
$ 5,531,979 $
5,354,772
$
34,700,905
13%
N
L
Q.
Q
Cd
G
t
V
Q
12
Packet Pg. 142
Title
CITY OF EDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
2016 Adopted 4/30/2015 4/30/2016
Budget Expenditures Expenditures
Amount
Remaining
Page 1 of 4
%Spent
CITY COUNCIL
SALARIES
$ 119,100
$ 41,280
$ 30,682
$ 88,418
26%
OVERTIME
1,000
-
-
1,000
0%
BENEFITS
88,550
23,853
23,176
65,374
26%
SUPPLIES
2,000
393
617
1,383
31%
SMALL EQUIPMENT
-
-
-
-
0%
PROFESSIONAL SERVICES
47,160
5,062
1,432
45,728
3%
..
COMMUNICATIONS
3,000
1,732
900
2,100
30%'
TRAVEL
6,700
483
1,137
5,563
17%
O
Q
RENTAL/LEASE
490
211
169
321
34%
lY
REPAIRS/MAINTENANCE
500
-
-
500
0%
MISCELLANEOUS
27,000
54
27,000
0%
U
$ 295,500
$ 73,069
$ 58,113
$ 237387
20%
r-
OFFICEOFMAYOR
C
SALARIES
$ 197,160
$ 65,291
$ 65,827
$ 131,333
33%
li
BENEFITS
48,190
14,860
16,022
32,168
33%
SUPPLIES
1,500
251
373
1,127
25%
r
SMALL EQUIPMENT
-
-
-
-
0%
PROFESSIONAL SERVICES
2,000
764
946
1,054
47%
COMMUNICATION
1,400
120
401
999
29%
m
TRAVEL
3,000
149
524
2,476
17%
>%
RENTAL/LEASE
2,400
778
599
1,801
25%
t
.r
REPAIR/MAINTENANCE
-
-
-
-
0%
MISCELLANEOUS
4,600
440
716
3,884
16%
O
$ 260,250
$ 82,654
$ 85,409
$ 174,841
33%
HUMAN RESOURCES
Q.
SALARIES
$ 226,880
$ 69,277
$ 71,513
$ 155,367
32%
Q
OVERTIME
-
-
43
(43)
0%
BENEFITS
73,380
22,650
23,853
49,527
33%
N
SUPPLIES
2,300
455
1,753
547
76%
SMALL EQUIPMENT
300
-
-
300
0%
t,
PROFESSIONAL SERVICES
114,000
24,016
14,552
99,448
13%
O
COMMUNICATIONS
700
286
287
413
41%
y
TRAVEL
1,000
-
-
1,000
0%
ADVERTISING
-
-
-
-
0%
!0
RENTAL/LEASE
2,200
778
600
1,600
27%
REPAIR/MAINTENANCE
7,850
7,793
-
7,850
0%
N
MISCELLANEOUS
17,180
(6,902)
3,076
14,104
18%
$ 445,790
$ 118,354
$ 115,675
$ 330,115
26%
LL
MUNIC H'AL C O URT
t
SALARIES
$ 566,190
$ 171,887
$ 188,157
$ 378,033
33%
OVERTIME
600
629
28
572
5%
BENEFITS
222,750
58,116
69,152
153,598
31%
0
2
SUPPLIES
9,930
5,311
3,166
6,764
32%
r
SMALL EQUIPMENT
2,800
1,104
132
2,668
5%
N
PROFESSIONAL SERVICES
64,000
17,666
24,652
39,348
39%
.L
COMMUNICATIONS
1,800
631
812
988
45%
C
TRAVEL
2,500
1,109
139
2,361
6%
RENTAL/LEASE
800
172
130
670
16%
_
REPAIR/MAINTENANCE
1,700
245
242
1,458
14%
CR
MISCELLANEOUS
36,200
5,938
4,308
31,892
12%
s
$ 909,270
$ 262,806
$ 290,918
$ 618,352
32%
r�
Q
13
Packet Pg. 143
Page 2 of 4
C ITY O F EDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
2016 Adopted
4/30/2015
4/30/2016
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
CITY CLERK
SALARIES AND WAGES
$ 324,480
$ 121,465
$ 117,861
$ 206,619
36%
OVERTIME
-
729
1,509
(1,509)
0%
BENEFITS
129,300
40,282
43,837
85,463
34%
SUPPLIES
10,240
2,524
1,642
8,598
16%
SMALL EQUIPMENT
-
140
500
(500)
0%
PROFESSIONAL SERVICES
28,310
5,699
5,580
22,730
20%
COMMUNICATIONS
50,000
16,168
8,168
41,832
16%
TRAVEL
1,000
423
-
1,000
0%
ADVERTISING
-
-
-
-
0%
RENTAL/LEASE
20,000
6,496
5,933
14,067
30%
REPAIRS&MAINTENANCE
17,980
7,096
1,700
16,280
9%
MISCELLANEOUS
4,000
1,096
1,525
2,475
38%
$ 585,310
$ 202,117
$ 188,255
$ 397,055
32%
ADMINISTRATIVE SERVICES
SALARIES
$ 892,390 $
259,203 $
276,809 $
615,581
31%
OVERTIME
6,670
235
264
6,406
4%
BENEFITS
305,800
87,902
93,632
212,168
31%
SUPPLIES
43,050
2,814
2,356
40,694
5%
SMALL EQUIPMENT
110,650
39,848
22,858
87,792
21%
PROFESSIONAL SERVICES
111,400
29,027
9,476
101,924
9%
COMMUNICATIONS
61,500
11,990
16,188
45,312
26%
TRAVEL
2,900
3
14
2,886
0%
RENTAL/LEASE
8,200
2,680
2,428
5,772
30%
REPAIR/MAINTENANCE
242,680
135,169
32,768
209,912
14%
MISCELLANEOUS 15
14,690
24,518
50,255
(35,565)
342%
MACHINERY/EQUIPMENT
40,000
14,777
-
40,000
0%
$ 1,839,930 $
608,167 $
507,048 $
1,332,882
28%
CITY ATTO RNEY
PROFESSIONAL SERVICES
$ 741,560 $
219,764 $
224,651 $
516,909
30%
MISCELLANEOUS
-
-
-
-
0%
$ 741,560 $
219, 664 $
224,651 $
516,909
30%
NON -DEPARTMENTAL
SALARIES
$ 100,000 $
- $
- $
100,000
0%
BENEFITS -UNEMPLOYMENT
34,500
1,444
1,037
33,463
3%
SUPPLIES
3,000
818
305
2,695
10%
PROFESSIONAL SERVICES
626,920
116,688
129,055
497,865
21%
EXCISE TAXES
6,500
903
944
5,556
15%
RENTAL/LEASE
3,600
3,600
3,600
-
100%
INSURANCE
534,440
418,367
538,732
(4,292)
101%
REPAIR & MAINTENANCE
-
-
-
-
0%
MISCELLANEOUS
69,010
46,746
40,389
28,621
59%
INTERGOVT SERVICES
10,302,760
4,817,582
4,803,643
5,499,117
47%
ECA LOAN PAYMENT
135,000
-
-
135,000
0%
INTERFUND SUBSIDIES
2,909,320
936,429
1,972,891
32%
GENERAL OBLIGATION BOND
168,300
-
168,300
0%
INSTALLMENT PURCHASES
-
-
-
0%
OTHER DEBT
-
-
-
0%
INTEREST ON LONG-TERM DEBT
46,150
46,150
0%
DEBT ISSUANCE COSTS
-
-
0%
FISCAL AGENT FEES
33
-
0%
INTERFUND SERVICES
-
-
-
0%
$ 14,939,500 $
5,406,181 $
6,454,134 $
8,485,366
43%
O
C.
d
lY
R
U
C
M
C
IL
M
r
N
7
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t
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C
O
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Q
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O
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Q'
U
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M
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LL
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O
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C.
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E
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M
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15 Difference between 2015 and 2016 is due to Microsoft Office Windows Software Renewal in 2016.
14 r-
Packet Pg. 144 1
I 3.6.a I
Page 3 of 4
CITY OF EDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENTIN DETAIL
2016 Adopted
4/30/2015
4/30/2016
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
PO LIC E S ERVIC ES
SALARIES
$ 5,778,330
$ 1,743,997
$ 1,891,167
$ 3,887,163
33%
OVERTIME
396,240
143,926
134,169
262,071
34%
HOLIDAY BUYBACK
217,790
1,543
2,349
215,441
1%
BENEFITS
2,220,940
673,352
730,031
1,490,909
33%
UNIFORMS
80,310
22,351
30,907
49,403
38%
SUPPLIES
86,730
28,977
18,531
68,199
21%
SMALL EQUIPMENT
20,400
5,185
10,998
9,402
54%
�
PROFESSIONAL SERVICES
117,170
31,066
33,063
84,107
28%
Q
COMMUNICATIONS
26,210
6,956
7,558
18,652
29%
!Y
TRAVEL
17,310
5,764
1,677
15,633
10%
ADVERTISING
-
-
-
-
0%
RENTAL/LEASE
595,100
190,920
197,152
397,948
33%
U
r-
REPAIR/MAINTENANCE
14,620
1,578
3,394
11,226
23%
cc
MISCELLANEOUS
46,850
14,102
12,576
34,274
27%
li
INTERGOVTL SERVICES
10 550
5 272
5 274
5 276
50%
�+
$ 9,628,550 $
2,874,990 $
3,078,848 $
6,549,702
32%
COMMUNITY SERVIC ES/EC 0 N DEV.
SALARIES
$ 224,960 $
72,601 $
75,271 $
149,689
33%
BENEFITS
67,430
20,836
22,944
44,486
34%
m
SUPPLIES
7,000
82
79
6,921
1%
>,
SMALL EQUIPMENT
800
-
125
676
16%
PROFESSIONAL SERVICES
170,400
31,332
46,292
124,108
27%
COMMUNICATIONS
1,490
277
295
1,195
20%
2
TRAVEL
2,000
179
-
2,000
0%
ADVERTISING
-
-
-
-
0%
Q.
RENTAL/LEASE
2,000
778
600
1,400
30%
Q
REPAIR/MAINTENANCE
500
-
-
500
0%
CD
MISCELLANEOUS
7,000
3,434
879
6,121
13%
N
$ 483,580 $
129,520 $
146,484 $
337,096
30%
DEVELOPMENT SERVICES /PLANNING
SALARIES
$ 1,433,430 $
448,985 $
475,440 $
957,990
33%
p
OVERTIME
1,300
72
4,376
(3,076)
337%
y
BENEFITS
530,270
159,152
172,784
357,486
33%
UNIFORMS
500
-
-
500
0%
c0
SUPPLIES
16,100
3,989
4,398
11,702
27%
SMALL EQUIPMENT
5,250
4,338
2,302
2,948
44%
cv
PROFESSIONAL SERVICES
403,960
42,111
78,196
325,764
19%
COMMUNICATIONS
8,500
1,243
1,491
7,009
18%
L
TRAVEL
4,250
338
1,935
2,315
46%
ADVERTISING
-
-
-
-
0%
RENTAL/LEASE
24,750
11,794
6,816
17,934
28%
0
REPAIRS & MAINTENANCE
6,800
2,529
274
6,526
4%
2
MISCELLANEOUS
38,860
35,387
16,393
22,467
42%
r
$ 2,473,970 $
709,939 $
764,404 $
1,709,566
31%
N
ENGINEERING
•L
SALARIES
$ 1,373,500 $
406,816 $
408,522 $
964,978
30%
Q-
OVERTIME
5,000
774
1,598
3,402
32%
Q
BENEFITS
561,900
159,668
164,700
397,200
29%
_
UNIFORMS
360
-
-
360
0%
CD
SUPPLIES
-
-
-
0%
t
SMALL EQUIPMENT
2,200
1,033
1,167
47%
'U
PROFESSIONAL SERVICES
465,000
-
169,244
295,756
36%
COMMUNICATIONS
11,800
2,212
2,690
9,110
23%
Q
TRAVEL
600
-
216
384
36%
RENTAL/LEASE
26,370
4,960
8,158
18,212
31%
REPAIR/MAINTENANCE
2,600
-
-
2,600
0%
MISCELLANEOUS
21,000
2,967
6,945
14,055
33%
$ 2,470,330 $
577,397 $
763,107 $
1,707,223
31%
15
Packet Pg. 145
Page 4 of 4
C ITY O F EDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
2016 Adopted
4/30/2015
4/30/2016
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
PARKS & REC REATIO N
SALARIES
$ 1,830,090
$ 541,566
$ 561,855
$ 1,268,235
31%
OVERTIME
10,000
2,882
2,704
7,296
27%
BENEFITS
695,310
201,281
214,078
481,232
31%
UNIFORMS
5,370
2,911
1,730
3,640
32%
SUPPLIES
117,500
29,835
34,673
82,827
30%
SMALL EQUIPMENT
9,080
8,726
6,645
2,435
73%
PROFESSIONAL SERVICES
501,950
40,948
64,030
437,920
13%
COMMUNICATIONS
30,140
9,099
1,542
28,598
5%
TRAVEL
4,450
-
-
4,450
0%
ADVERTISING
-
-
-
-
0%
RENTAL/LEASE
170,310
58,992
64,530
105,780
38%
PUBLIC UTILITY
175,000
42,337
41,045
133,955
23%
REPAIR/MAINTENANCE
50,800
14,877
16,717
34,083
33%
MISCELLANEOUS
91,450
28,513
26,692
64,758
29%
MACHINERY/EQUIPMENT
-
-
-
-
0%
INTERGOVTL SERVICES
70,700
5,000
5,000
65,700
7%
$ 3,762,150
$ 986,966
$ 1,041,241
$ 2,720,909
28%
PUBLIC WORKS
SALARIES
OVERTIME
BENEFITS
SUPPLIES
SMALL EQUIPMENT
PROFESSIONAL SERVICES
COMMUNICATIONS
TRAVEL
RENT AL/LEASE
PUBLIC UTILITY
REPAIR/MAINTENANCE
MISCELLANEOUS
FACILITIES MAINTENANCE
SALARIES
OVERTIME
BENEFITS
UNIFORMS
SUPPLIES
SMALL EQUIPMENT
PROFESSIONAL SERVICES
COMMUNICATIONS
TRAVEL
RENT AL/LEASE
PUBLIC UTILITY
REPAIR/MAINTENANCE
MISCELLANEOUS
TOTAL GENERAL FUND EXPENDITURES
$ 263,850 $
84,822 $
87,254 $
176,596
33%
200
-
-
200
0%
81,750
25,258
27,633
54,117
34%
7,600
1,347
711
6,889
9%
1,000
1,479
-
1,000
0%
200
14
26
174
13%
1,350
179
199
1,151
15%
500
-
-
500
0%
7,640
1,968
2,048
5,592
27%
2,800
798
812
1,988
29%
1,000
-
-
1,000
0%
3,900
240
3,900
0%
$ 371,790 $
116,105 $
118,682 $
253,108
32%
669,430
199,561
214,790
454,640
32%
2,500
948
3,415
(915)
137%
291,990
80,493
86,117
205,873
29%
2,750
1,041
1,215
1,535
44%
87,000
34,833
20,834
66,166
24%
3,000
7,246
197
2,803
7%
-
64
-
-
0%
14,000
4,564
4,567
9,434
33%
-
-
-
-
0%
52,530
17,672
18,206
34,324
35%
280,000
92,379
89,299
190,701
32%
78,500
29,576
24,823
53,677
32%
2,100
2,040
4,675
(2,575)
223%
$ 1,483,800 $
470,418 $
468,138 $
1,015,662
32%
S 40,691,280 S 12,838,447 S 14,305,106 $ 26,386,174 35%
r�
Q
16
Packet Pg. 146
I 3.6.a I
City of Edmonds, WA
Monthly Revenue Summary -General Fund
2016
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $ 1,918,337 $
February 4,634,891
March 6,893,920
April 10,554,422
May 18,443,843
June 20,419,802
July 22,540,807
August 24,729,200
September 26,735,162
October 29,955,787
November 37,295,545
December 39,266,670
Real Estate Excise Tax 1 & 2
1,918,337
$ 2,112,632
10.13%
2,716,554
4,307,339
-7.07%
2,259,028
6,797,209
-1.40%
3,660,503
10,797,010
2.30%
7,889,420
1,975,960
2,121,005
2,188,392
2,005,962
3,220,626
7,339,758
1,971,125
City of Edmonds, WA
Monthly Revenue Summary -Real Estate Excise Tax
2016
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
189,874 $
February
316,058
March
479,194
April
640,872
May
800,918
June
986,094
July
1,276,157
August
1,480,830
September
1,690,614
October
1,875,616
November
2,069,074
December
2,200,000
189,874 $ 216,395 13.97%
126,183 447,070 41.45%
163,136 551,728 15.14%
161,679 768,326 19.89%
160,046
185,176
290,062
204,673
209,784
185,002
193,458
130,926
*The monthly budget forecast columns are based on a five-year average.
17
Packet Pg. 147 1
3.6.a
Sales Tax Analysis By Category
Current Period: April 2016
Year -to -Date
Total $2,173,926
Wholesale Trade 85,583
Contractors 346,234
Health & Personal Carer
34,658
Retail Eating & Drinking
268,753
Gasoline Stations 10,456
Automotive Repair 55,396
Retail Automotive 544,971
Communications 71,441
Clothing and Accessories
76,069
Change in Sales Tax Revenue:
April 2016 compared to
April 2015
Total
Retail Automotive
Misc Retail Trade
Retail Eating & Drinking
Business Services
Retail Food Stores
Others
Wholesale Trade
Amusement & Recreation
Accommodation
Health & Personal Care
Automotive Repair
Clothing and Accessories
Gasoline Stations
Communications
Contractors
Misc Retail Trade 294,252 0
O
Q
d
d'
-.Acconmmdation 11,906
2
c
tv
C
\—Business Services 157,663
LL
R
— Amusement & Recreation
r
N
21,268
7
Retail Food Stores 87,357
m
t
.r
C
Others 107,918 �O
($50,000) ($30,000) ($10,000) $10,000 $30,000 $50,000 $70,000 $90,000 $110,000 $130,000
CD
Ln
Q
18
Packet Pg. 148 1
I 3.6.a I
City of Edmonds, WA
Monthly Revenue Summary -Sales and Use Tax
2016
Sales and Use Tax
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 471,315 $
471,315
$ 539,867
14.54%
February
1,055,135
583,820
1,204,754
14.18%
March
1,506,759
451,624
1,693,551
12.40%
April
1,936,463
429,704
2,173,926
12.26%
May
2,478,856
542,394
June
2,960,731
481,875
July
3,457,813
497,082
August
3,998,806
540,993
September
4,517,576
518,770
October
5,055,818
538,242
November
5,626,862
571,044
December
6,144,400
517,538
Sales and Use Tax
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year Budget mar Prior Year
City of Edmonds, WA
Monthly Revenue Summary -Gas Utility Tax
2016
Gas Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
90,678 $
90,678 $
85,977
-5.18%
February
190,868
100,190
176,574
-7.49%
March
272,706
81,838
249,556
-8.49%
April
346,987
74,281
311,852
-10.13%
May
405,847
58,860
June
445,893
40,046
July
477,342
31,449
August
501,633
24,291
September
523,862
22,229
October
548,406
24,545
November
586,112
37,705
December
647,900
61,788
Gas Utility Tax
800,000
700,000
600,000
500,000
400,000
300,000
200,000
100,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
t Current Year -Budget -0-- Prior Yeaz
*The monthly budget forecast columns are based on a five-year average.
19
Packet Pg. 149 1
I 3.6.a I
City of Edmonds, WA
Monthly Revenue Summary -Telephone Utility Tax
2016
Telephone Utility Tax
Cumulative Monthly
Budget Forecast Budget Forecast
TrD
Actuals
Variance
January
$ 125,356 $
125,356
$ 91,384
-27.10%
February
226,461
101,105
230,098
1.61%
March
344,917
118,456
328,246
-4.83%
April
457,974
113,057
432,105
-5.65%
May
577,752
119,778
June
685,900
108,148
July
794,692
108,792
August
904,737
110,045
September
1,019,063
114,326
October
1,131,491
112,428
November
1,235,975
104,484
December
1,349,100
113,125
Telephone Utility Tax
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year Budget --dr- Prior Year
City of Edmonds, WA
Monthly Revenue Summary -Electric Utility Tax
2016
1lectric Utility Tax
Cumulative Monthly TrD Variance
Budget Forecast Budget Forecast Actuals
January $
155,396 $
155,396 $
177,383
14.15%
February
311,244
155,848
348,280
11.90%
March
463,906
152,662
509,702
9.87%
April
612,759
148,854
674,873
10.14%
May
749,676
136,917
June
854,497
104,821
July
956,312
101,815
August
1,049,934
93,622
September
1,145,581
95,647
October
1,239,871
94,290
November
1,346,584
106,712
December
1,451,800
105,216
Electric Utility Tax
1,600,000
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
t Current Year -Budget --O-Prior Year
*The monthly budget forecast columns are based on a five-year average.
20
Packet Pg. 150 1
I 3.6.a I
City of Edmonds, WA
Monthly Revenue Summary -Meter Water Sales
2016
Meter Water Sales
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
January
$ 573,717 $
573,717
$ 553,882
-3.46%
February
969,279
395,562
943,114
-2.70%
March
1,534,923
565,644
1,529,160
-0.38%
April
1,915,226
380,303
1,904,819
-0.54%
May
2,481,868
566,642
June
2,912,390
430,522
July
3,586,469
674,079
August
4,157,711
571,242
September
4,946,125
788,414
October
5,503,014
556,889
November
6,162,012
658,998
December
6,572,750
410,738
City of Edmonds, WA
Monthly Revenue Summary -Storm Water Sales
2016
Storm Water Sales
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
January
$ 238,091 $
238,091
$ 238,442
14.15%
February
750,139
512,049
750,909
11.90%
March
988,469
238,330
988,089
9.87%
April
1,200,403
211,933
1,195,226
10.14%
May
1,439,120
238,718
June
1,651,173
212,053
July
1,891,010
239,837
August
2,403,804
512,795
September
2,641,727
237,923
October
2,853,622
211,895
November
3,092,120
238,497
December
3,304,340
212,220
Storm Water Sales
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
t Current Year Budget -dr,- Prior Year
*The monthly budget forecast columns are based on a five-year average.
21
Packet Pg. 151 1
I 3.6.a I
City of Edmonds, WA
Monthly Revenue Summary-Unmeter Sewer Sales
2016
Unmeter Sewer Sales
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
January
$ 571,975
$ 571,975
$ 566,825
-0.90%
February
1,033,695
461,721
1,035,133
0.14%
March
1,603,598
569,903
1,607,616
0.25%
April
2,066,627
463,029
2,078,557
0.58%
May
2,641,462
574,835
June
3,110,919
469,457
July
3,697,613
586,694
August
4,168,968
471,356
September
4,762,598
593,630
October
5,236,709
474,111
November
5,819,454
582,746
December
6,291,410
471,956
*The monthly budget forecast columns are based on a five-year average.
22
Packet Pg. 152 1
I 3.6.a I
City of Edmonds, WA
Monthly Expenditure Report -General Fund
2016
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January
$ 4,534,064 $
4,534,064
$ 4,953,956 9.26%
February
7,039,425
2,505,361
7,893,221 12.13%
March
10,195,267
3,155,842
10,217,655 0.22%
April
14,199,472
4,004,205
14,305,106 0.74%
May
16,374,414
2,174,942
June
20,134,963
3,760,549
July
23,368,286
3,233,323
August
26,955,976
3,587,690
September
30,559,040
3,603,064
October
33,147,709
2,588,669
November
36,747,228
3,599,518
December
40,691,280
3,944,052
City of Edmonds, WA
Monthly Expenditure Report -Non -Departmental
2016
Non -Departmental
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 2,637,164 $
2,637,164
$ 3,074,199
16.57%
February
3,090,761
453,597
4,065,136
31.53%
March
4,177,637
1,086,876
4,389,675
5.08%
April
6,115,913
1,938,276
6,454,134
5.53%
May
6,276,776
160,863
June
7,917,237
1,640,461
July
8,983,200
1,065,963
August
10,280,111
1,296,911
September
11,804,336
1,524,225
October
12,235,538
431,202
November
13,396,879
1,161,341
December
14,939,500
1,542,621
Non -Departmental
16,000,000
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
t Current Year —Budget —dm- Prior Year
*The monthly budget forecast columns are based on a five-year average.
23
Packet Pg. 153 1
I 3.6.a I
City of Edmonds, WA
Monthly Expenditure Report -City Council
2016
City Council
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 19,588 $
19,588
$ 13,340
-31.90%
February
43,238
23,650
27,668
-36.01%
March
68,617
25,379
44,120
-35.70%
April
91,002
22,385
58,113
-36.14%
May
115,388
24,386
June
142,957
27,568
July
169,613
26,656
August
194,018
24,404
September
218,163
24,145
October
242,646
24,484
November
268,263
25,616
December
295,500
27,237
City of Edmonds, WA
Monthly Expenditure Report -Office of Mayor
2016
Office of Mayor
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
22,161 $
22,161 $
21,296
-3.90%
February
44,020
21,859
43,294
-1.65%
March
65,603
21,583
64,319
-1.96%
April
86,693
21,090
85,409
-1.48%
May
108,016
21,323
June
129,368
21,352
July
151,400
22,032
August
172,781
21,380
September
193,702
20,921
October
217,172
23,470
November
239,237
22,065
December
260,250
21,013
Office of Mayor
300,000.00
250,000.00
200,000.00
150,000.00
100,000.00
50,000.00
0.00
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
t Current Year Budget -dr,- Prior Year
*The monthly budget forecast columns are based on a five-year average.
24
Packet Pg. 154 1
I 3.6.a I
City of Edmonds, WA
Monthly Expenditure Report -Community Services/Economic Development
2016
Community Services/Economic Development
Cumulative
Monthly
YTD
Variance
Budget Forecast Budget Forecast
Actuals
%
January
$ 28,028 $
28,028
$ 25,054
-10.61%
February
65,193
37,165
61,145
-6.21%
March
101,769
36,576
101,724
-0.04%
April
152,174
50,405
146,484
-3.74%
May
189,175
37,001
June
223,124
33,949
July
264,279
41,155
August
303,281
39,002
September
346,067
42,786
October
388,176
42,108
November
429,367
41,192
December
483,580
54,213
City Clerk
Community Services/Economic Development
600,000
500,000
400,000
300,000
200,000
100,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
t Current Year Budget -dp- Prior Year
City of Edmonds, WA
Monthly Expenditure Report -City Clerk
2016
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 50,489 $
50,489
$ 44,524
-11.81%
February
96,125
45,635
87,838
-8.62%
March
145,204
49,079
142,107
-2.13%
April
189,944
44,740
188,255
-0.89%
May
234,027
44,083
June
281,576
47,549
July
329,270
47,695
August
379,179
49,909
September
428,220
49,041
October
485,933
57,714
November
535,319
49,385
December
585,310
49,991
700,000
City Clerk
600,000
500,000
400,000
300,000
200,000
100,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year Budget -dr- Prior Year
F
O
SZ
d
R
U
C
C
LL
R
r
N
7
m
L
C
O
�L
Q
w
Ln
N
O
sa.
d
U
C
N
C
LL
t
C
O
2
to
Tmm
N
CL
Q
r
C
d
1=
t
V
O
Q
*The monthly budget forecast columns are based on a five-year average.
25
Packet Pg. 155 1
I 3.6.a I
City of Edmonds, WA
Monthly Expenditure Report -Human Resources
2016
Human Resources
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 33,067 $
33,067
$ 28,007
-15.30%
February
68,688
35,621
58,708
-14.53%
March
111,242
42,553
90,412
-18.73%
April
145,138
33,896
115,675
-20.30%
May
182,888
37,750
June
219,759
36,871
July
256,747
36,988
August
291,944
35,197
September
332,154
40,210
October
368,111
35,957
November
400,133
32,022
December
445,790
45,657
Human Resources
500,000
450,000
400,000
350,000
300,000
250,000
200,000
150,000
100,000
50,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year Budget t Prior Year
City of Edmonds, WA
Monthly Expenditure Report -Municipal Court
2016
Municipal Court
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
67,768 $
67,768 $
67,346
-0.62%
February
140,999
73,231
145,300
3.05%
March
219,268
78,269
219,191
-0.04%
April
293,243
73,975
290,918
-0.79%
May
365,511
72,268
June
440,872
75,361
July
515,865
74,993
August
594,541
78,676
September
669,574
75,033
October
750,559
80,985
November
828,307
77,748
December
909,270
80,963
Municipal Court
1,000,000
900,000
800,000
700,000
600,000
500,000
400,000
300,000
200,000
100,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
t Current Year Budget -0-- Prior Year
*The monthly budget forecast columns are based on a five-year average.
26
Packet Pg. 156
I 3.6.a I
City of Edmonds, WA
Monthly Expenditure Report -Information Services
2016
Information Services
Cumulative Monthly
Budget Forecast Budget Forecast
TrD
Actuals
Variance
%
January
$ 87,065 $
87,065
$ 55,507
-36.25%
February
163,617
76,552
158,620
-3.05%
March
224,796
61,179
205,381
-8.64%
April
281,617
56,821
242,036
-14.05%
May
331,746
50,129
June
381,470
49,725
July
448,514
67,044
August
521,686
73,171
September
590,807
69,121
October
648,167
57,360
November
735,478
87,311
December
900,110
164,632
Finance
Information Services
1,000,000
900,000
800,000
700,000
600,000
500,000
400,000
300,000
200,000
100,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year - Budget Prior Year
City of Edmonds, WA
Monthly Expenditure Report -Finance
2016
Cumulative Monthly
Budget Forecast Budget Forecast
TrD
Actuals
Variance
%
January
$ 97,947
$ 97,947
$ 62,994
-35.69%
February
174,402
76,455
130,335
-25.27%
March
249,528
75,126
197,850
-20.71%
April
330,097
80,569
265,012
-19.72%
May
403,825
73,728
June
478,183
74,359
July
551,010
72,826
August
624,240
73,230
September
699,491
75,251
October
782,345
82,854
November
857,044
74,699
December
939,820
82,776
Finance
1,000,000
900,000
800,000
700,000
600,000
500,000
400,000
300,000
200,000
100,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
+Current Year - Budget -dP-- Prior Year
*The monthly budget forecast columns are based on a five-year average.
27
Packet Pg. 157 1
I 3.6.a I
City of Edmonds, WA
Monthly Expenditure Report -City Attorney
2016
City Attorney
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 61,797
$ 61,797
$ 60,070
-2.79%
February
123,593
61,797
120,220
-2.73%
March
185,390
61,797
162,968
-12.09%
April
247,187
61,797
224,651
-9.12%
May
308,983
61,797
June
370,780
61,797
July
432,576
61,797
August
494,373
61,797
September
556,170
61,797
October
617,966
61,797
November
679,763
61,797
December
741,560
61,797
Police
800,000
City Attorney
700,000
600,000
500,000
400,000
300,000
200,000
100,000
0
JAN
FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
+Current Year - Budget -d�- Prior Year
City of Edmonds, WA
Monthly Expenditure Report -Police
2016
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 742,439 $
742,439
$ 771,955
3.98%
February
1,500,827
758,388
1,527,193
1.76%
March
2,270,564
769,738
2,295,467
1.10%
April
3,024,634
754,070
3,078,848
1.79%
May
3,778,474
753,839
June
4,596,174
817,700
July
5,361,301
765,126
August
6,134,061
772,761
September
6,899,091
765,029
October
7,695,105
796,015
November
8,764,862
1,069,757
December
9,628,550
863,688
Police
10,000,000
9,000,000
8,000,000
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
-*--Current Year - Budget -*I,- Prior Year
*The monthly budget forecast columns are based on a five-year average.
28
Packet Pg. 158
I 3.6.a I
City of Edmonds, WA
Monthly Expenditure Report -Development Services
2016
Development Services
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 187,956 $
187,956
$ 170,060
-9.52%
February
382,755
194,799
361,353
-5.59%
March
596,922
214,167
565,548
-5.26%
April
791,247
194,325
764,404
-3.39%
May
991,993
200,746
June
1,183,614
191,621
July
1,388,451
204,836
August
1,596,781
208,330
September
1,803,127
206,345
October
2,032,106
228,979
November
2,241,805
209,699
December
2,473,970
232,165
Parks & Recreation
Development Services
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year Budget t Prior Year
City of Edmonds, WA
Monthly Expenditure Report -Parks & Recreation
2016
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 242,792 $
242,792
$ 252,899
4.16%
February
503,727
260,935
502,972
-0.15%
March
778,531
274,804
770,996
-0.97%
April
1,055,428
276,898
1,041,241
-1.34%
May
1,355,118
299,690
June
1,671,726
316,608
July
2,101,457
429,730
August
2,558,858
457,401
September
2,879,622
320,763
October
3,172,797
293,176
November
3,426,737
253,939
December
3,762,150
335,413
Parks & Recreation
4,000,000
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
t Current Year Budget -dm- Prior Year
Q
*The monthly budget forecast columns are based on a five-year average.
29
Packet Pg. 159 1
I 3.6.a I
City of Edmonds, WA
Monthly Expenditure Report -Public Works
2016
Public Works
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 31,230 $
31,230
$ 29,570
-5.31%
February
62,130
30,900
59,034
-4.98%
March
92,810
30,680
89,046
-4.05%
April
123,243
30,434
118,682
-3.70%
May
154,320
31,076
June
185,380
31,060
July
216,622
31,243
August
246,986
30,363
September
276,279
29,293
October
308,266
31,987
November
337,169
28,904
December
371,790
34,621
Facilities Maintenance
Public Works
400,000
350,000
300,000
250,000
200,000
150,000
100,000
50,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year Budget --AP- Prior Year
City of Edmonds, WA
Monthly Expenditure Report -Facilities Maintenance
2016
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 115,588 $
115,588
$ 116,661
0.93%
February
236,621
121,033
240,595
1.68%
March
365,554
128,934
357,601
-2.18%
April
487,500
121,946
468,138
-3.97%
May
604,005
116,504
June
723,757
119,752
July
857,071
133,314
August
967,719
110,648
September
1,099,287
131,567
October
1,211,418
112,132
November
1,335,849
124,431
December
1,483,800
147,951
Facilities Maintenance
1,600,000
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
--#- Current Year -Budget --O-Prior Year
*The monthly budget forecast columns are based on a five-year average.
30
Packet Pg. 160 1
I 3.6.a I
City of Edmonds, WA
Monthly Expenditure Report -Engineering
2016
Engineering
Cumulative
Budget Forecast
Monthly
Budget Forecast
YTD
Actuals
Variance
%
January
$ 198,055
$ 198,055
$ 160,475
-18.97%
February
396,423
198,368
303,810
-23.36%
March
597,281
200,858
521,251
-12.73%
April
796,160
198,879
763,107
-4.15%
May
1,001,003
204,843
June
1,201,964
200,961
July
1,401,670
199,706
August
1,603,612
201,942
September
1,807,951
204,339
October
2,023,470
215,519
November
2,232,307
208,838
December
2,470,330
238,023
Engine a ring
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
t Current Year Budget —dp-- Prior Year
*The monthly budget forecast columns are based on a five-year average.
31
Packet Pg. 161
3.6.a
INVESTMENT
PORTFOLIO
SUMMARY
City of Edmonds
Investment Portfolio Summary
As of April 30, 2016
(a)
Term Purchase Purchase
Maturity
Yield to
Weighted
Agency/Issuer
Investment Type
(months) Date Price
Date
Maturity
Average
OQ
m
Washington State Local
Investment Pool
Various $13,585,274
Various
0.43%
0.10%
Government Investment Pool
v
Snohomish County
Investment Pool
Various $35,477,218
Various
0.77%
0.47%
Investment Pool
ii
FICO
Bonds
33 9/19/2014 1,027,000
6/6/2017
0.96%
0.02%
�+
O
FHLMC
Bonds
54 12/27/2012 1,000,000
6/27/2017
0.75%
0.01 %
r
at
3
FHLMC
Bonds
60 12/28/2012 1,000,000
12/28/2017
0.90%
0.02%
In
t
FHLMC
Bonds
33 2/19/2016 1,000,000
11/19/2018
1.25%
0.02%
O
FFCB
Bonds
36 1/25/2016 2,000,000
12/28/2018
1.42%
0.05 /o °
—
L
SZ
FFCB
Bonds
37 1/25/2016 2,000,000
1/25/2019
1.23%
0.04%
Q
FNMA
Bonds
60 9/19/2014 1,000,000
9/19/2019
1.87%
0.03%
N
77
1:
TOTAL
$58,089,492
0.76%
0.76%
Investment Mix
% of Total Rate
Comparison
C
State Investment Pool 23.39% Current 6-month treasury rate
0.40%
c
Bonds
15.54% Current State Pool rate
0.43%
u_
Snohomish County
t
Investment Pool
61.07% Blended Edmonds rate
0.76%
100.0% 0
►i
(a) To maturity. —
�L
Q
Q
Investment interest through April of 2016 is $119,873, whereas interest through April of 2015 was $100,935; difference of $18, 938.
C
d
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t
v
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a
32
Packet Pg. 162
3.6.a
GENERAL FUND OVERVIEW
FUND BALANCES
CHANGE IN FUND BALANCES
GENERAL FUND
& SUBFUNDS
---- ACTUAL ----
---- ACTUAL ----
12/31 /2015 3/31 /2016 4/30/2016
Q1
YTD Q
am
001-General Fund
$ 9,359,436 $ 5,775,692 $ 5,851,340
$ (3,420,446)
$ (3,508,09( W
009-Leoff-Medical Ins. Reserve
519,409 453,760 437,239
(65,648)
(82,17( 2
U
011-Risk Management Fund
961,512 963,340 963,806
1,828
2,29,
012-Contingency Reserve Fund
4,677,031 1,667,653 4,681,002
3,164
c
3,97- ii
013-Mulitmodal Transportation FD
56,487 56,594 56,608
107
12-
014-Historic Preservation Gift Fund
2,590 9,043 2,609
17
1f
016-Building Maintenance
118,085 133,260 419
15,175
(117,66(
Total General Fund & Subfunds
j $ 15,694,550 $ 9,059,344 $ 11,993,023
$ (3,465,802) $ (3,701,52' m
t
.r
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0
L
Q
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LO
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General Fund & Subfunds
r
1`
18
0
Q-
$15.69
16
14
$11.99
c
12
c
10 $9.06
u_
c
0
8
>,
�
6
0
0
4
2
N
_
Dec2015 Mar2016 Apr2016
L
Q
Q
r
c
m
E
t
0
.r
r
a
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2016 are preliminary, these will be updated
after the completion of the 2015 Financial Statements.
33
Packet Pg. 163
I 3.6.a I
GOVERNMENTAL FUNDS OVERVIEW
CHANGE IN FUND
FUND BALANCES
BALANCES
GOVERNMENTAL
---- ACTUAL ----
---- ACTUAL ----
FUNDS
12/31 /2015
3/31 /2016
4/30/2016
Q1 YTD
General Fund & Subfunds
$ 15,694,550
$ 9,059,344 $
11,993,023
$
(3,465,802) $ (3,701,52
Special Revenue
7,711,343
11,887,729
10,408,614
2,681,185 2,697,27,
O
m
W
Debt Service
114,790
115,564
115,564
773 77
2
Total Governmental Funds
$ 23,520,684
$ 21,062,636 $
22,517,200
$
(783,843) $ (1,003,48
u
c
u_
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a�
a�
16
14
12
10
c
0
8
6
4
2
Governmental Fund Balances -By Fund Group Governmental Fund M
Balances - Combined
t
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r$23.52■
Q-
24 $22.52Q
$21.06LO
General
N
r
-$-11.99 Fund &
Subfunds 18
Q
_L10.41
c
y
�
t Special o
Revenue
12
ii
Debt
t
Service
c
O
6
m
0
N
rL
$0.11 $0.12 $0.12 -
Q
Dec2015 Mar2016 Apr2016 Dec2015 Mar2016 Apr2016 m
E
t
.r
r
a
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning balances for 2016 are preliminary, these will be updated
after the completion of the 2015 Financial Statements.
34
Packet Pg. 164
SPECIAL REVENUE FUNDS OVERVIEW
I 3.6.a I
FUND
BALANCES
GOVERNMENTAL
---- ACTUAL ----
SPECIAL REVENUE
12/31 /2015
3/31 /2016
4/30/2016
104 - Drug Enforcement Fund
$ 68,732
$ 120,531
$ 120,257
111 - Street Fund
514,447
426,929
427,425
112 - Combined Street Const/Improve
9,339
3,813,826
2,086,241
117 - Municipal Arts Acquis. Fund
468,470
482,084
478,230
118 - Memorial Street Tree
17,919
17,953
17,958
120 - Hotel/Motel Tax Revenue Fund
153,885
164,509
156,650
121 - Employee Parking Permit Fund
64,481
71,765
71,982
122 - Youth Scholarship Fund
15,469
15,173
15,105
123 - Tourism Promotional Fund/Arts
84,568
86,486
87,876
125 - Real Estate Tax 2
1,629,534
1,874,258
1,960,973
126 - Real Estate Excise Tax 1
2,239,005
2,042,221
2,151,524
127 - Gifts Catalog Fund
265,924
284,615
285,556
129 - Special Projects Fund
38,393
38,466
38,475
130 - Cemetery Maintenance/Improvement
137,256
142,169
140,197
132 - Parks Construction Fund
897,415
1,160,606
1,211,122
136 - Parks Trust Fund
152,249
152,538
152,575
137 - Cemetery Maintenance Trust Fund
883,730
889,731
891,441
138 - Sister City Commission
3,785
3,792
6,593
139 - Transportation Benefit District
0
0
0
140 - Business Improvement Disrict
66,743
100,076
108,431
Total Special Revenue
$ 7,711,343
$ 11,887,729
$ 10,408,614
15
12
c
9
0
6
3
Dec 2015
Special Revenue Funds
$11.89
Mar2016
$10.41
CHANGE IN FUND BALANCE;
Apr2016
ACTUAL
51,800 $
(87,517)
2,309,287
13,614
34
10,624
7,284
(295)
1,918
244,723
(196,784)
18,690
73
4,913
263,191
289
6,001
7
33,333
$ 2,681,185 $
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2016 are preliminary, these will be updated
after the completion of the 2015 Financial Statements.
51,52,1
(87, 02,-
2, 076, 90'
9,76( 0a
3£
2,76(
7, 50' c
(36, c
3, 30t u_
331,43t
(87,48'
19, 63,
8, m
2, 94'
313,701
32(
7, 71 ' .L
2, 80� Q
41,68E N
2,697,27(
1r
0
a
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U
c
0
c
ii
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2
Special m
Revenue c
N
L
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35
Packet Pg. 165
ENTERPRISE FUNDS OVERVIEW
I 3.6.a I
ENTERPRISE
FUNDS
421 - Water Utility Fund
422 - Storm Utility Fund
423 - Sewer/WWTP Utility Fund
424 - Bond Reserve Fund
411 - Combined Utility Operation
Total Enterprise Funds
FUND BALANCES
---- ACTUAL ----
$ 16, 472, 312 $ 15, 513,148 $ 17, 007,111 $
9,577,174 10, 572, 881 10, 070, 543
42, 620,158 43, 952, 248 43, 617, 290
843,961 843,964 843,964
- 47,129 57,947
$ 69, 513, 605 $ 70, 929, 369 $ 71.596, 854 1 $
Enterprise Fund Balances as of April 30, 2016
$70,000,000
$60,000,000
$50,000,000
$40, 000,000
$30,000,000
$20,000,000
$10,000,000 $57,947
Combined Utility Water
$10,070,543
Storm Sewer/WWTP
CHANGE IN FUND �E
---- ACTUAL ---- 0
512,373 $
539,894
822,769
3
47,129
1.922,167 $
a
TD
534, 79F
493, 36t
997,13,
L
57,94,
083, 24t
m
21
w
c
0
a
L
Q
Q
LO
N
r
L
0
a
a�
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c
c
ii
21
t
c
$843,964 0
Bond Reserve
N
Q
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2016 are preliminary, these will be updated
after the completion of the 2015 Financial Statements.
36
Packet Pg. 166
SUMMARY OVERVIEW
I 3.6.a I
CITY-WIDE
FUND BALANCES
ACTUAL
CHANGE IN FUND
BALANCES
---- ACTUAL ----
Governmental Funds
$ 23,520,684
$ 21,062,636
$ 22,517,200
$
(783,843) $
Enterprise Funds
69,513,605
70,929,369
71,596,854
1,922,167
Internal Services Fund
7,645,840
8,273,556
7,713,440
107,063
Agency Funds
203,101
191,835
188,651
(11,265)
Total City-wide Total
$100,883,229
$100,457,398
$102,016,145
$
1,234,121 $
Governmental Fund Balances as of April 30, 2016
General Fund & Subfunds
Drug Enforcement Fund
Street Fund
Combined Street Const/Improve Fund
Municipal Arts Acquis. Fund
Memorial Street Fund
Hotel/Motel Tax Revenue Fund
Employee Parking Perrnit Fund
Youth Scholarship Fund
Tourism Promotional Fund/Arts
Real Estate Excise Tax 2
Real Estate Excise Tax 1, Parks Acq
Gifts Catalog Fund
Special Projects Fund
Cemetery Maintenance/Improvement
Parks Construction Fund
Parks Trust Fund
Cemetery Maintenance Trust Fund
Sister City Commission
Transportation Benefit District $ (0)
Business Improvement District
L.I.D. Fund Control
L.I.D. Guaranty Fund
2012 LTGO Debt Service Fund $ (0)
Equipment Rental Fund
Firemen's Pension Fund
$1
(1,003,48-1
2,083,24� o
67,60(
(14,45(
1,132,91E
c
ii
a�
a�
1 $11,993,02: m
$120,257 >,
$427,425
$2,086,2 1 p
$478,230 2
$17,958 C
$156,650 Q'
Q
$71,982
$15,105 Ln
°n
$87,876 N
r
$1,960,9 73 r-
$2,151,5 4 Q
$285,556 m
$38,475 IX
— $140,197 f°
$1,211,122
$152,575 c
$891,441
1 $6,593
� $108,431
$10,429
$105,135
$188,651
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2016 are preliminary, these will be updated
after the completion of the 2015 Financial Statements.
t
C
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2
m
0
N
$7,713,44( Q.
Q
r
$20,000,000 y
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t
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37
Packet Pg. 167
INTERNAL SERVICE FUNDS OVERVIEW
I 3.6.a I
INTERNAL SERVICE
FUNDS
511 - Equipment Rental Fund
Total Internal Service Funds
10
8
c 6
0
4
2
FUND BALANCES
---- ACTUAL ----
12/31 /2015 3/31 /2016 4/30/2016
$ 7,645,840 $ 8,273,556 $ 7,713,440 $
$ 7,645,840 $ 8,273,556 $ 7,713,440 1 $
Internal Service Fund Balances
$8.27
$7.65 57.71
Dec2015 Mar2016 Apr2016
CHANGE IN FUND
BALANCES
---- ACTUAL ----
0
a
011 YTD
107,063 $ 67,60(
c
107,063 $ 67,60(
c�
r
a�
a�
m
t
.r
c
0
�L
Q
Ln
N
0
d
511- Equipment Rental Fund
c
cv
c
ii
21
t
c
0
2
co
T
0
N
�L
CL
Q
Cd
E
t
0
Q
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2016 are preliminary, these will be updated
after the completion of the 2015 Financial Statements.
38
Packet Pg. 168
3.7
City Council Agenda Item
Meeting Date: 06/7/2016
Acceptance of the Five Corners Roundabout Project
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
On April 15, 2014, the City Council awarded the contract for the construction of the Five Corners
Roundabout Intersection Improvement Project to Marshbank Construction, Inc. in the amount of
$2,934,597.40 and authorized a management reserve of $293,500.
On February 23, 2016, staff presented this item to City Council and it was forwarded to a future consent
agenda for approval.
Staff Recommendation
Accept project.
Narrative
The Five Corners Roundabout Project reached substantial completion in November 2014 and the
contractor fulfilled the one year plant establishment period and achieved physical completion in
November 2015. The project was designed by David Evans and Associates, Inc. The construction was
successfully completed, inspected and accepted by City staff with the assistance from WHPacific, Inc.
and HWA Geosciences. Construction was funded by Federal funds, City utility funds (Water, Sewer,
Stormwater) and Traffic Impact Fees.
During the course of construction, thirteen change orders were approved, totaling $67,514.12 to
address unanticipated field conditions and credits received by the City for changed contract conditions.
The final cost paid to Marshbank Construction, Inc. was $3,002,111.52.
Packet Pg. 169
3.8
City Council Agenda Item
Meeting Date: 06/7/2016
Ordinance amending Section 8.16.040 of the Edmonds City Code (ECC); amending the speed limit along
a section of SR-104 (5 minutes)
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
On May 24, 2016, staff presented this item to the City Council and it was forwarded to the June 7th
consent agenda for approval.
Staff Recommendation
Approve the Ordinance.
Narrative
As part of the City's SR-104 Study completed in 2015, one of the identified projects was the speed limit
reduction for westbound traffic (40 mph to 35 mph) from the west side of the 951h PI intersection to the
east side. This project was identified as a safety project, due to the curvature of SR-104 and the limited
sight distance at the intersection. There is also an accident history involving vehicles making left turns
onto 95th PI. with vehicles going westbound in the opposite direction on SR-104.
Washington Department of Transportation (WSDOT) recently completed a speed study along this
segment and the 85th percentile speed was 42 mph for both movements. Based on those results,
WSDOT concluded that the 35 mph speed limit can be extended to MP 26+92 (east of the 95th PI. W
intersection). WSDOT will complete all the sign work this summer.
Attachments:
Ordinance
Packet Pg. 170
3.8.a
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING THE PROVISIONS OF ECC
8.16.040 AMENDING SPEED LIMITS ALONG SR-104;
PROVIDING FOR SEVERABILITY; AND SETTING AN
EFFECTIVE DATE.
WHEREAS, as part of the SR-104 Study completed in 2015, one the identified
projects was to relocate the speed limit reduction for the westbound movement (from 40 mph to
35 mph) from after 95t' Pl. W to prior to the intersection;
WHEREAS, Washington State Department of Transportation (WSDOT)
completes modification to the speed limits along their State Routes based on the results of speed
studies;
WHEREAS, the speed limit along SR 104 from the south end of 5"' Avenue South
to Southeast city limits (Westgate area) is 35 mph;
WHEREAS, WSDOT completed a speed study and the results indicated that the
speed limit between the Southeast city limits / Westgate area and 95t' Pl. W should be reduced
from 40 mph to 35 mph;
WHEREAS, the 35 mph speed limit should be extended from MP 26+56 to
MP 26+92 for both movements along SR-104, NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO
ORDAIN AS FOLLOWS:
8.16.040 Decrease of state law maximum speed.
......................................................................................................................
It is determined upon the basis of engineering and traffic investigation that the speed permitted by state law
outside of business and residential districts as applicable upon the following set forth streets is greater than is
reasonable or safe under the conditions found to exist upon the streets and it is declared that the speed limit
Q
-I-
Packet Pg. 171
3.8.a
shall be the miles per hour as herein set forth on those streets or parts of streets as herein designated at the
times herein specified when signs are erected giving notice thereof.
Name of Street
Speed Posted at All Times (or During
Limit Daytime)
1. U.S. Highway 99 (PSH No. 1) from 220th S.W. to 228th S.W. 45 mph all times
2. West side of U.S. Hwy. 99 (PSH No. 1) from 220th S.W. to 608 feet 45 mph all times
north of 212th S.W.
3. East side of U.S. Hwy. 99 (PSH No. 1) from 228th S.W. to 244th S.W. 45 mph all times
4. Sixth Avenue South from Pine to Walnut Street 20 mph all times
5. 75th Place West from North Meadowdale Road to the County Park 20 mph all times
6. SR 524 (portions of Puget Drive, 9th Ave N., Caspers Street and 3rd 30 mph all times
Ave. N.) from 88th Ave. W. to Edmonds Street
7. SR 104 (Sunset Avenue) from Main to Dayton 25 mph all times
8. SR 524 (3rd Ave.) from Edmonds Street to its junction with SR 104 (to 25 mph all times
Pine Street and thence east on Pine to SR 104)
9. State Highway #104 (Edmonds Way) from South end of 5th Avenue 35 mph all times
South to 95rn PL W
10. SR 524 (196th S.W.) from 300 feet east of 76th Ave. W. to 88th Ave. 35 mph all times
W.
11. Sunset Avenue from Edmonds Street to Caspers Street 20 mph all times
12. 175th Street S.W. west of 76th Ave. W. to the terminus thereof 20 mph all times
[Ord. 3021 § 1, 1995; Ord. 2513, 1985; Ord. 2408 § 3, 1983; Ord. 2395, 1983; Ord. 2070 § 2, 1979; Ord.
1840 § 1, 1976; Ord. 1807 § 1, 1975; Ord. 1788 § 1, 1975; Ord. 1764 § 1, 1975; Ord. 1169 § 25, 1966].
Section 1. Severability. If any section, sentence, clause or phrase of this
ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction,
such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
Q
-2-
Packet Pg. 172
3.8.a
section, sentence, clause or phrase of this ordinance.
Section 2. Effective Date. This ordinance, being an exercise of a power
specifically delegated to the City legislative body, is not subject to referendum, and shall take
effect five (5) days after passage and publication of an approved summary thereof consisting of
the title. Prior to the approved summary, WSDOT will need to install new speed limit signs.
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
SHARON CATES
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
APPROVED:
MAYOR DAVE EARLING
-3-
Packet Pg. 173
3.8.a
SUMMARY OF ORDINANCE NO.
of the City of Edmonds, Washington
On the day of , 2011, the City Council of the City of Edmonds,
passed Ordinance No. A summary of the content of said ordinance, consisting
of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING THE PROVISIONS OF ECC
8.64.060 AMENDING PARKING PROVISIONS IN THE
DOWNTOWN EDMONDS AREA; PROVIDING FOR
SEVERABILITY; AND SETTING AN EFFECTIVE DATE.
The full text of this Ordinance will be mailed upon request.
DATED this day of , 2011.
CITY CLERK, SANDRA S. CHASE
Q
W
Packet Pg. 174
3.9
City Council Agenda Item
Meeting Date: 06/7/2016
Authorization for Mayor to sign a Supplemental Agreement with Murray, Smith & Associates for the
design of the 2017 Waterline Replacement Project
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
On June 16, 2015 Council approved Murray, Smith & Associates (MSA) to be the consultant to provide
design engineering services for 2016 and 2017 and authorized the mayor to sign the Professional
Services Agreement for projects that were scheduled to be designed in 2015 and built in 2016.
On May 24, 2016, staff presented this item to City Council and it was forwarded to the June 7th consent
agenda for approval.
Staff Recommendation
Authorize Mayor to sign the Supplemental Agreement.
Narrative
The City issued a Request for Qualifications (RFQ) in February 2015 to hire a consultant to provide
design engineering services for the 2016 and 2017 Waterline Replacement Projects. The City received
statements of qualifications from seven engineering firms and the selection committee selected MSA to
provide design engineering services for the 2016 and 2017 Waterline Replacement Projects. The design
engineering for the 2016 Waterline Replacement Project is complete, with construction expected to
begin in June.
A separate supplemental contract has now been negotiated for projects that will be designed this year
for construction in 2017. The City has negotiated a consultant fee of $281,541. This agreement will
allow MSA to provide design engineering services for the project. This contract will be funded via the
water utility fund.
In total, the 2016 plus the 2017 Waterline Replacement Project will upgrade/replace portions of the
City's potable water network by replacing approximately 12,000 linear feet of existing waterlines and
associated appurtenances at various locations within the City. The 2017 Waterline Replacement Project
will replace approximately 7,300 linear feet of watermain.
The selection of the sites was determined using the data supplied in the 2010 Comprehensive Water
System Plan dated August 2010, coordinating with upcoming road, sanitary sewer, and storm drain
projects, and input from Public Works. Upgrade projects will focus on upsizing and/or looping portions
of the existing network to improve flow and pressure. Replacement projects will remove and replace
pipes that are near the end of their life cycle and are requiring additional maintenance.
Packet Pg. 175
3.9
Attachments:
Murray, Smith & Associates - Supplemental Agreement
Vicinity Map
Packet Pg. 176
Original Contract No. 6570
Supplemental Agreement 1 No.
CITY OF EDMONDS DAVE EARLING
1215T"AVENUE NORTH - EDMONDS, WA98020 - 425-771-0220 - FAX425-672-5750 MAYOR
Website: www.edmondswa.gov
r
0 igg° PUBLIC WORKS DEPARTMENT i
Engineering Division
SUPPLEMENTAL AGREEMENT 1 TO PROFESSIONAL SERVICES AGREEMENT
2016-2017 Waterline Replacement Program
WHEREAS, the City of Edmonds, Washington, hereinafter referred to as the "City", and
Murray, Smith & Associates, Inc., hereinafter referred to as the "Consultant', entered into an
underlying agreement for design, engineering and consulting services with respect to a project
known as 2016-2017 Waterline Replacement Program project, dated June 24, 2015; and
WHEREAS, additional tasks to the original Scope of Work have been identified to
create a design, bid, build package for projects to be constructed in 2017 (Phase 2); NOW,
THEREFORE,
In consideration of mutual benefits occurring, it is agreed by and between the parties
thereto as follows:
1. The underlying Agreement of June 24, 2015 between the parties, incorporated by
this reference as fully as if herein set forth, is amended in, but only in, the following respects:
1.1 Scope of Work. The Scope of Work set forth in the underlying agreement
shall be amended to include the additional services and material necessary to accomplish the
stated objectives as outlined in the attached Exhibit A incorporated by this reference as fully as if
herein set forth.
1.2 The $345,282 amount set forth in paragraph 2A of the underlying Agreement
and stated as an amount which shall not be exceeded, is hereby amended to include an additional
not to exceed amount of $281,541 for the additional scope of work identified in Exhibit A to this
supplemental agreement. As a result of this supplemental agreement, the total contract amount is
increased to a new total not -to -exceed amount of $626,823 ($345,282 plus $281,541).
1.3 Exhibit B to the underlying agreement consisting of the rate and cost
reimbursement schedule is hereby amended to include the form set forth on the attached
Exhibit B to this addendum, incorporated by this reference as fully as if herein set forth.
Packet Pg. 177
3.9.a
2. In all other respects, the underlying agreement between the parties shall remain in
full force and effect, amended as set forth herein, but only as set forth herein.
DONE this day of , 20
CITY OF EDMONDS MURRAY, SMITH & ASSOCIATES, INC.
Bv:
Mayor David O. Earling
ATTEST/AUTHENTICATE:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
By: _
Title:
Packet Pg. 178
3.9.a
STATE OF WASHINGTON )
)ss
COUNTY OF )
On this day of , 20 , before me, the under -signed, a
Notary Public in and for the State of Washington, duly commissioned and sworn, personally
appeared , to me known to be the of
the corporation that executed the foregoing instrument, and acknowledged the said instrument to
be the free and voluntary act and deed of said corporation, for the uses and purposes therein
mentioned, and on oath stated that he/she was authorized to execute said instrument and that the
seal affixed is the corporate seal of said corporation.
WITNESS my hand and official seal hereto affixed the day and year first above written
NOTARY PUBLIC
My commission expires:
SAStaftlMegan\Engineering AdminTROJECTST6JE.2017 Waterline Replacement\MSA.Supp l.doc Packet Pg. 179
3.9.a
EXHIBIT A
SCOPE OF WORK
CITY OF EDMONDS
2017 WATERLINE REPLACEMENT PROJECT
ENGINEERING SERVICES
BACKGROUND AND APPROACH
Murray, Smith & Associates, Inc. (MSA) was retained by the City of Edmonds (City) to provide
engineering services for the 2016-2017 Waterline Replacement project, which includes ten
project sites identified by the City. The two-year program will be accomplished through two
separate design -bid -build packages with the first set of projects constructed in 2016 (Phase 1)
and the second set of projects constructed in 2017 (Phase 2). Design of the 2016 Waterline
replacement projects was recently completed in early April 2016 and included 7 sites. This
scope includes engineering services for the 2017 projects (Phase 2).
Waterline replacement locations identified by the City for the 2017 project set are listed below
and reference the project numbering in the June 2015 Phase 1 scope of work.
• Project #1 — Elm Way, Elm Street, 6th Avenue South, 8th Avenue South, and Sea Vista
Place (approximately 1,700 ft of 6 to 12 inch diameter water main replacement in
addition to approximately 2,700 ft of cast iron water main abandonment/water service
relocations that do not include new water main) including a new PRV station near the
intersection of Elm Way and 6th Ave S.
• Project #3 — Aloha Way and 6th Avenue North (approximately 1,400 ft of 8-inch diameter
water main) including phasing to accommodate fire protection for the buildings in the
area, including the Edmonds Center for the Arts building.
• Project #9 — 186th Street SW and 80th Avenue West (approximately 4,200 ft of 6 to 12
inch diameter water main).
MSA has developed the scope of work herein and accompanying fee estimate based on our
understanding of the project and discussions with City staff. This scope includes design of the
2017 projects, and support services to assist the City on an as -needed basis for permitting,
easement acquisition, bidding, and construction management. The City will take the lead on
accomplishing all environmental, permitting, easement acquisition, bidding and construction
management.
SCOPE OF WORK
MSA's proposed work program is detailed below.
Task 1 - Project Management and Coordination
This task provides for management of the project and coordination with the project team. a
Elements of this task will include:
May 3, 2016 MURRAY, SMITH & ASSOCIATES, INC. City of Edmonds
Page 1 Engineers/Planners 2017 Waterli Packet Pg. 180
3.9.a
1.1 Correspondence and Coordination with City - All communication will be coordinated
through the City's Project Manager. Correspondence with the City Project Manager via
phone conversations and e-mail will include the communication of project decisions,
project status, work activities, and issues requiring City input.
1.2 Budget, Schedule, Invoices and Progress Reports - MSA's Project Manager will
monitor project costs, manage budget and project schedule, including preparation and
submission of monthly invoices and progress reports.
1.3 Staff and Subconsultant Management — MSA's Project Manager will manage project
staff and subconsultants to ensure all services are in conformance with the scope of
services, fee estimate, and schedule.
1.4 Project Coordination Meetings - Prepare for and conduct project coordination or review
meetings with City staff to discuss project elements during design. Prepare meeting
agenda and record meeting summary to document items discussed and transmit to City.
1.5 Quality Assurance/Quality Control (QAIQC) — Coordinate and perform in-house quality
assurance reviews of all deliverables.
Assumptions:
• MSA will prepare for and attend up to four (4) project coordination or review meetings.
City Responsibilities:
• Attend project coordination meetings
MSA Deliverables to City:
• Correspondence, a -mails and other documentation
• Monthly billing statements and activity reports
• Meeting agendas and minutes
Task 2 — Preliminary Design
Preliminary alignments were developed as part of the 2016 Waterline replacement project. This
task provides for preliminary engineering design services to further develop and design the
preliminary alignments for the 2016 projects and includes the following elements:
2.1 Plans (50% Design Completion Level) — Using the preliminary alignment information
from Phase 1, prepare preliminary design drawings to the 50% design completion level
for the 2017 projects. Preliminary drawings will show plan and profile views and major
project elements. Drawings will be developed at 1-inch = 20-feet scale in AutoCAD
electronic format. The drawings will be prepared and submitted to the City for review
and comment.
2.2 New PRV Station (50% Design Completion Level) — The proposed PRV station will
convey water from the 486 Zone to the 325 Zone near the intersection of Elm Way and
May 3, 2016 MURRAY, SMITH & ASSOCIATES, INC. City of Edmonds
Page 2 Engineers/Planners 2017 Waterli Packet Pg. 181
3.9.a
6th Avenue South. The design will be developed with information from the City's
standard detail and input from City staff; a package PRV station will not be provided.
Hydraulic analyses will be conducted to confirm the valve sizing, determine if pressure
relief is required at the site, and identify preliminary setpoints. Preliminary drawings will
show plan and section views and major project elements. Plan and elevation drawings
will refer to standard detail for material list and fitting identification.
2.3 Engineer's Opinion of Probable Construction Cost - A preliminary engineer's opinion
of probable construction cost to 50% design completion level will be developed and
include a schedule of estimated quantities, unit prices, and total preliminary construction
cost for each project site.
Assumptions:
• Alignments developed during the 2016 Waterline Replacement project will be used as the
basis for the start of the 50%.
• The complete Project Contract Document package (front end, specifications, appendices,
etc.) will not be prepared for the preliminary design phase.
• Detailed water main connection details will be developed and submitted for review
during the final design phase.
City Responsibilities:
• Complete review of the preliminary design drawings, engineer's opinion of probable
construction cost and all supporting documentation with verbal or written comments.
• City review period is assumed to be 2 weeks.
• Participate in review meetings, site visits and workshops.
• City will take the lead in assessing project specific requirements, specifically for
geotechnical, environmental, and permitting elements.
• Any required easements will be obtained by the City.
MSA Deliverables to City:
• One (1) electronic copy in PDF format of the 50% preliminary design drawings.
• One (1) electronic copy of engineer's opinion of probable construction cost, detailed to
provide a cost per site.
• Electronic copy of 50% preliminary design drawings in the City's latest version of
AutoCAD format.
Task 3 — Final Design
This task will produce final plans for projects scheduled for construction in 2017, based on
comments from the City's review of the preliminary design. Final design plans will be presented
at the 90% completion level for review by the City. Final bid ready plans at the 100%
completion level will incorporate all prior review comments and will be suitable for bidding.
Elements of this task will include:
May 3, 2016 MURRAY, SMITH & ASSOCIATES, INC. City of Edmonds
Page 3 Engineers/Planners 2017 Waterli Packet Pg. 182
3.9.a
3.1 Plans, Specifications and Estimate (PS&E) - 90% Design Completion Level
A. The preliminary design drawings (50% design completion level) will be revised
and further developed to incorporate comments from the City's review of the
preliminary design. Develop design plans and engineer's opinion of probable
construction cost estimate to approximately the 90% design completion level.
B. MSA will prepare technical specifications and appendices to support the design
and will include in the project Contract Documents. Specifications will be
prepared based on the City's standard technical specifications and WSDOT 2016
Standard Specifications. The City's front-end specifications will be reviewed to
ensure consistency between technical specifications and contractual documents.
C. An engineer's opinion of probable construction cost will be developed and will
include a schedule of estimated quantities, unit prices, and total construction cost
for each project site.
D. Submit 90% design package, including complete plan set, specifications, project
schedule and engineer's opinion of probable construction cost, to the City for
review and comment.
3.2 Final 100% Bid Ready Plans and Specifications
A. The 90% design package will be revised and further developed to incorporate
comments from the City's review of the 90% design. Develop design plans,
project schedule and engineer's opinion of probable construction cost that are
ready for bidding. Revise bid proposal quantities to reflect a bid -ready design
package.
B. Submit stamped and signed bid -ready Contract Documents to City for
distribution.
3.3 Constructability Review - Provide a limited constructability review of the proposed
improvements in support of the City's constructability review and identify issues that
could affect the construction of the improvements as designed or the construction
schedule.
3.4 Permitting Support (As Needed) - Provide assistance as required in developing figures,
preliminary plans, information and supporting graphic documentation for permits
prepared and submitted by the City.
Assumptions:
• MSA shall apply a Washington Professional Engineer's stamp with signature and date on
the final bid -ready edition of the design plans and specifications.
• City will take the lead in preparing permits and coordinating project elements with key
stakeholders, including WSDOT, WDFW, franchised utilities and public as affected by
the project.
May 3, 2016 MURRAY, SMITH & ASSOCIATES, INC. City of Edmonds
Page 4 Engineers/Planners 2017 Waterli Packet Pg. 183
3.9.a
• Review comments will be received in a complete, single submittal. Multiple rounds of
review comments on the same design completion submittal are not anticipated.
• MSA's support services for permitting will be performed up to the extent of the fee
estimate for the permitting support task, unless otherwise approved in advance by the
City through a budget amendment or authorization to invoice against the Unanticipated
Task Reserve budget.
• Contractor will develop traffic control and erosion control plans.
• City to coordinate and submit bid -ready contract documents to Builders Exchange or
similar service.
• No Critical Areas Study is required.
• MSA will follow the City's cost estimating policy in preparing the Engineer's Opinion of
Probable Construction Cost.
• Attend design review meeting at the 90% completion level.
City Responsibilities:
• Complete technical review of the documents at 90% design completion level with verbal
or written comments. City review period for the submittal is 2 weeks.
• Provide electronic files, and periodic updates, of text, forms, schedules and other
components of the contract documents, including preferred front-end sections.
• City will provide latest standard technical specifications and "front-end" documents to be
incorporated into the contract documents.
• City to provide AutoCAD drawings of standard details to be incorporated into the
contract documents.
• City will provide a constructability review of the proposed improvements.
• City will take the lead in coordinating all State and Federal permits.
• City to prepare and submit any required SEPA permit and if needed, JARPA to
Department of Ecology or Washington Department of Fish and Wildlife.
MSA Deliverables to City:
• Submission for 90% design packages include an electronic copy in PDF format of plan
set, specifications (also in MS Word), project schedule, and engineer's opinion of
probable construction cost (also in MS Excel) on CD or USB Drive.
• Submission for 100% includes final stamped design plans, specifications, and engineer's
final construction cost estimate in PDF, MS Word, MS Excel, as applicable.
• Electronic copy of 90% and 100% design drawings in the City's latest version of
AutoCAD and PDF formats.
Task 4 — Bidding Assistance (As Needed)
This task includes supporting the City on an as -needed basis in providing assistance during
bidding of the projects scheduled for construction in 2017. Anticipated elements of this task
include:
4.1 Bidder Inquiries and Addenda - Respond to questions from bidders, subcontractors, a
equipment suppliers and other vendors regarding the project, plans and specifications.
May 3, 2016 MURRAY, SMITH & ASSOCIATES, INC. City of Edmonds
Page 5 Engineers/Planners 2017 Waterli Packet Pg. 184
3.9.a
Maintain a written record of communications during the bidding process. Prepare and
issue any addenda as necessary to clarify the contract documents.
Assumptions:
• The City will take the lead in tasks associated with printing bid documents, document
distribution, bid advertisement, addenda distribution, plan holder administration, bid
evaluation, bid tabulation, and other activities not listed here.
• MSA's support services during bidding will be performed up to the extent of the fee
estimate for the Bidding Support task, unless otherwise approved in advance by the City
through a budget amendment or authorization to invoice against the Unanticipated Task
Reserve budget.
• Bidding support services will only consist of the 2017 projects described in this scope of
work.
MSA Deliverables to City:
• Draft addenda as required for the City to distribute to plan holders.
Task 5 — Construction Management Assistance (as needed)
This task represents minimal involvement by MSA during construction of 2017 projects in
support of the City's on -site inspector and construction management staff. MSA's services will
be provided on an as -needed basis and will be limited to the tasks below, all at the written
notification of the City. Anticipated elements of this task will include:
5.1 Preconstruction Meeting - Attend the preconstruction meeting for the project and
provide support to the City for specific agenda items
5.2 Clarifications and Changes - At the request of the City, MSA will assist with issuing
clarifications to the contractor and producing design changes if necessary, including
review of requests for information (RFIs) and change orders.
5.3 Record Drawings (As -built Drawings) - Prepare record drawings in AutoCAD to
indicate changes made during construction, based on notes and sketches provided by the
City.
Assumptions:
• MSA will not be involved in construction meetings, on -site construction rn
observation/inspection, submittal review and other construction administration/
management activities not identified above.
• MSA's support services during construction will be performed up to the extent of the fee 2
estimate for the Construction Management Assistance task, unless otherwise approved in
advance by the City through a budget amendment or authorization to invoice against the E
Unanticipated Task Reserve budget.
• For the purpose of developing this scope of work and associated fee estimate, two (2) a
clarifications and one (1) design change is anticipated.
• Geotechnical monitoring and compaction testing services during construction will be
provided by a firm retained by the City.
May 3, 2016 MURRAY, SMITH & ASSOCIATES, INC. City of Edmonds
Page 6 Engineers/Planners 2017 Waterli Packet Pg. 185
3.9.a
City Responsibilities:
• City will provide the initial review of all requests for information.
• City will provide full-time on -site inspection and will take the lead in administrating and
managing the construction contract and communicating with the construction contractor.
• City will provide a single copy of complete and fully -coordinated construction markups
for production of record drawings.
MSA Deliverables to City:
• Submittal review forms in response to contractor submittals
• Written clarifications and design plan modifications, as requested
• One (1) electronic copy in PDF format of record drawings
• Electronic copy of record drawings in AutoCAD Civil3D format
Task 6 — Surveying Services (Subconsultant Services)
This task will provide additional surveying and base mapping services by a licensed professional
surveyor for a limited amount of additional survey that was not covered by the initial survey
completed during Phase 1. Surveying will be conducted by MSA's subconsultant Duane
Hartman & Associates, Inc. (DHA). MSA will coordinate the extent of the survey and review
and provide comment on the base mapping to the surveyor. This task includes the following
elements:
6.1 Control - Horizontal control (NAD 83/91) and vertical control (NAVD 88) was
previously established during the 2016-2017 Waterline Replacement project. Additional
control monument selection and survey methodology, if needed, shall be coordinated
with and approved by the City prior to beginning the control survey. All survey control
work shall be recorded in a field book.
6.2 Utility Locates - Order and perform design locates (surface markings) of all known
underground conductible utilities in the field, and incorporate those locations into the
base maps. All other underground utility lines and services to be approximated based on
painted surface markings and/or existing record as -built drawings obtained.
6.3 Survey Scope - Show all known utilities including individual service lines, water meters,
curb stops, water and gas valves, manholes, catch basins, power poles, buried power
lines, etc. Survey the painted utility locate marks and coordinate the survey with utility
locate personnel. Provide invert elevations of pipes, swales, ditches, or other
conveyances for surface runoff, and lid and invert elevations for catch basins and
manholes. Show right-of-way, centerline, property boundaries and easements on plans.
Locate and map all private structures within City right-of-way and easements. Show
property lines and field check street addresses.
6.4 Base Mapping - The base map developed for the 2016 Waterline Replacement project a
will be used to include the additional survey information.
May 3, 2016 MURRAY, SMITH & ASSOCIATES, INC. City of Edmonds
Page 7 Engineers/Planners 2017 Waterli Packet Pg. 186
3.9.a
Assumptions:
• Right-of-way limits will be shown using available GIS and AutoCAD information
• Surveyor will provide private utility locator to perform locating services.
• It is anticipated no additional easements will be required for survey.
• Base mapping from the 2016 Waterline Replacement project will be used to include the
additional survey information.
City Responsibilities:
• Review electronic copy of base map and provide written comments
• Coordinate right -of -entry for surveying on private property
MSA Deliverables to City:
• Base mapping at scale of 1-inch =20-feet and topographic contours at 2-foot intervals
• Copies of field notes, field book with survey control data, computer listings and computer
readable files of the survey data points
• Survey control drawing that is stamped and signed by a professional land surveyor
Task 7 — Potholing Services (Subconsultant Services, As Needed)
MSA will coordinate with Applied Professional Services (APS) to conduct potholing services on
an as -needed basis (not without written authorization from the City). Services under this task
will include conducting field investigations utilizing air vacuum excavation test -holes, defining
existing utility locations and sizes, and documenting findings in a data sheet. APS will provide
the appropriate traffic control measures. MSA will coordinate the extent of the potholing and
will review and provide comment on field notes/data sheets.
Assumptions:
• No temporary or permanent easements will be required.
• Potholing services will be scheduled to allow City to provide adequate notification to
public.
• APS will conduct up to ten (10) test holes (approximately two holes per site) to an
approximate depth of 10-feet to verify potential utility conflicts.
• Test holes will be backfilled with 5/8" select, sand or pea gravel and temporary pavement
EZ-street patch cap as approved by the City.
• APS will prepare and submit to the City traffic control plans and permit applications
needed for all lane closures or detours.
City Responsibilities:
• Provide right-of-way use permit for potholing services.
• Review proposed pothole locations and confirm proposed program
MSA Deliverables to City:
• PDF copies of field notes and data sheets.
May 3, 2016 MURRAY, SMITH & ASSOCIATES, INC. City of Edmonds
Page 8 Engineers/Planners 2017 Waterli Packet Pg. 187
3.9.a
Task 8 — Geotechnical Engineering (Subconsultant Services, As Needed)
This task will provide geotechnical engineering services for the project on an as -needed basis
(not without written authorization from the City). The geotechnical engineering work, if needed,
will be conducted by MSA's subconsultant and may include review of available information,
field investigations, laboratory testing, technical evaluation, and design recommendations.
Assumptions:
• No temporary or permanent easements will be required.
• Field investigation services will be scheduled to allow City to provide adequate
notification to public.
• It is anticipated that contaminated soils will not be encountered.
City Responsibilities:
• Provide right-of-way use permit for field work, as needed
• Provide available geotechnical information from past projects within project vicinity
MSA Deliverables to City:
• One PDF file of the draft and final geotechnical report, if geotechnical investigation is
conducted
Task 9 — Unanticipated Task Reserve (As Needed)
A reserve budget amount has been included in the fee estimate for work under this task, which
may include additional unanticipated labor or expenses not specifically identified in the scope of
work tasks defined above. Such work items will be undertaken only after written authorization
from the City.
PRELIMINARY ESTIMATED SCHEDULE
MSA shall begin work immediately upon receipt of Notice to Proceed from the City and proceed
according to the preliminary estimated schedule presented below, which reflects the City's desire
to complete all design and construction work for Phase 2 by the end of 2017. MSA will proceed
according to the work program shown below, however the schedule may change due to the
grouping and phasing of projects that will be determined by MSA and the City early in the
project. Factors beyond MSA's control may also require schedule modifications.
Phase 2 (2017 Construction)
Notice to Proceed
50% Complete Submittal
90% Complete Submittal
100% Bid -Ready Documents Submittal
Bidding and Award
Construction
Record Drawings
May/June 2016
August/September 2016
October/November 2016
November/December 2016
January/February 2017
March — July 2017
August 2017
May 3, 2016 MURRAY, SMITH & ASSOCIATES, INC. City of Edmonds
Page 9 Engineers/Planners 2017 Waterli Packet Pg. 188
EXHIBIT B
CITY OF EDMONDS
2017 WATERLINE REPLACEMENT PROJECT
FEE ESTIMATE
May 2016
LABOR
CLASSIFICATION
(HOURS)
ESTIMATED FEES
Principal
Engineer IV
$213
Professional
Engineer VII
$166
Professional
Engineer V
$149
Engineering
Designer I
$114
Technician
IV
$131
Administrati
ve I
$80
Hours
MSA Labor
Subconsultants
MSA
Expenses
Total
Geo
APS
DHA
TCL
MGM
CEH
HSK
HCM
JR
Task 1- Project Management and Coordination
Task 1.1 - Correspondence and Coordination with City
28
6
6
40
$ 7,854
$ -
$ 7,854
Task 1.2 - Budget, Schedule, Invoices and Progress Reports
6
10
6
6
28
$ 4,312
$ 70
$ 4,382
Task 1.3 - Staff and Subconsultant Management
12
4
4
2
22
$ 3,976
$ 50
$ 4,026
Task 1.4 - Quality Assurance/Quality Control (QA/QC)
20
14
4
38
$ 7,180
$ 40
$ 7,220
Task 1.5 - Project Coordination Meetings (up to 4)
12
16
20
6
54
$ 8,876
$ 180
$ 9,056
Task 1 Subtotal
78
s0
40
6
0
8
182
$ 32,198
$
$
$
$ 340
$ 32,538
Task 2 - Preliminary Design
Task 2.1 - Plans (50% Design Completion Level)
12
50
96
180
130
468
$ 62,710
$ 2,500
$ 65,210
Task 2.2 - New PRV Station (50% Design Completion Level)
4
8
8
16
8
44
$ 6,244
$ 304
$ 6,548
Task 2.3 - Engineer's Opinion of Probable Construction Cost
3
6
8
16
33
$ 4,651
$ -
$ 4,651
Task 2 Subtotal
19
64
112
212
138
0
545
1 $ 73,605
$
$
$
$ 2,804
$ 76,409
Task 3 - Final Design
Task 3.1 - 90% PS&E
A. Plans
10
45
100
160
115
430
$ 57,805
$ 2,230
$ 60,035
B. Specifications
4
8
12
12
8
44
$ 5,976
$ 110
$ 6,086
C. Opinion of Cost
2
8
10
20
40
$ 5,524
$ -
$ 5.524
Task 3.2 - 100% Final Bid Ready PS&E
A. Plans
6
16
50
90
32
194
1 $ 25,836
$ 736
$ 26,572
B. Specifications
4
4
8
8
8
32
$ 4,260
$ 110
$ 4,370
C. Opinion of Cost
1
4
6
12
23
$ 3,139
$ -
$ 3,139
Task 3.3 - Constructability Review
6
4
4
14
$ 2,538
$ -
$ 2,538
Task 3.4 - Permitting Support (As Needed)
1
2
2
5
4
14
$ 1,937
$ 72
$ 2,009
Task 3 Subtotal
34
91
192
307
151
16
791
$ 107,015
$
$
$
$ 3,258
$ 110,273
Task 4 - Bidding Assistance (As Needed)
Task 4.1 - Bidder Inquiries and Addenda
2
4
16
2
2
26
1 $ 3,268
$ 36
$ 3,304
Task 4 Subtotal
2
0
4
16
2
2
26
$ 3,268
$
$
$
$ 36
$ 3,304
Task 5 - Construction Management Assistance (As Needed)
Task 5.1 - Preconstruction Meeting
4
4
1
8
$ 1,448
$ 25
$ 1,473
Task 5.2 - Clarifications and Changes (Up to 2)
1
6
12
4
23
$ 2,999
$ 72
$ 3,071
Task 5.3 - Record Drawings (As -built Drawings)
2
4
14
25
1
46
$ 5,973
$ 620
$ 6,593
Task 5 Subtotal
7
0
14
26
29
1
77
$ 10,420
$
$
$ -
$ 717
$ 11,137
Task 6 - Surveying Services
I $ -
$ 5,880
$ -
$ 5,880
Task 6 Subtotal
0
0
0
0
0
0
0
$
$
$ -
$ 5,880
$
$ 5,880
Task 7 - Potholing Services (As Needed)
$
$ 8,000
$ -
$
$ 8,000
Task 7 Subtotal
0
0
0
0
0
0
0
$
$ -
$ 81000
$
$
$ 8,000
Task 8 - Geotechnical Engineering (As Needed)
$
$ 9,000
$ -
$
$
$ 9,000
Task 8 Subtotal
0
0
0
0
0
0
0
$
$ 91000
$ -
$
$
$ 9,000
Task 9 - Unanticipated Task Reserve (As Needed)
Task 9 Subtotal
0
0
0
0
0
0
0
$ 25,000
$ 25,000
TOTAL - ALL TASKS
140
205
362
567
320
27
1621
$ 251,50
$$ 9,000
$ 8,000
$ 5,880
$ 7,155
$ 281,541
Murray, Smith & Associates, Inc.
Attachment: Murray, Smith & Associates - Supplemental Agreement (1279 : 2017 Waterline Replacement - MSA Contract)
3.9.a
EXHIBIT C
BILLING RATES
Personnel:
Labor will be invoiced by staff classification at the following hourly rates.
Principal Engineer VI
$220.00 -
233.00
Principal Engineer V
212.00 -
225.00
Principal Engineer IV
206.00 -
218.00
Principal Engineer III
198.00 -
210.00
Principal Engineer II
191.00 -
202.00
Principal Engineer I
184.00 -
195.00
Professional Engineer IX
177.00 -
188.00
Professional Engineer VIII
169.00 -
179.00
Professional Engineer VII
161.00 -
171.00
Professional Engineer VI
152.00 -
161.00
Professional Engineer V
144.00 -
153.00
Professional Engineer IV
135.00 -
143.00
Engineering Designer IV
135.00 -
143.00
Professional Engineer III
127.00 -
135.00
Engineering Designer I1I
127.00 -
135.00
Engineering Designer II
119.00 -
126.00
Engineering Designer I
110.00 -
117.00
Technician IV
127.00 -
135.00
Technician III
115.00 -
122.00
Technician II
102.00 -
108.00
Technician I
88.00 -
93.00
Administrative I11
95.00 -
101.00
Administrative II
87.00 -
92.00
Administrative I
77.00 -
82.00
Project Expenses:
Expenses incurred in-house that are directly attributable to the project will be invoiced at actual cost.
These expenses include the following:
CADD Hardware/Software $18.00/hour
Modeling and GIS Hardware/Software $10.00/hour
Mileage Current IRS Rate
Postage and Delivery Services At Cost
Printing and Reproduction At Cost
Travel, Lodging and Subsistence At Cost
Outside Services:
Outside technical, professional and other services will be invoiced at actual cost plus
10 percent to cover administration and overhead.
MURRAY, SMITH & ASSOCIATES, INC.
Engineers/Planners Packet Pg. 190
3.9.b
City of Edmonds
Vicinity Map 2017 Waterline Replacement
Project
Site Locations:
1. Sea Vista PI west of 91h Ave S, 81h Ave S between a --
Fir St and Elm St, Elm St from 8th Ave S to 6th Ave 'IT
S, 6t" Ave S from Elm St to Pine, Fir Place west of - —
6th Ave S and Elm Way west of 6th Ave S. -
2. 6t" Ave N from Daley to Aloha Way and Aloha -.
Way east of 6t" Ave N
3. 185t" St SW east of 8211 Ave W, 8211 Ave W north ,
of 186t" St SW, 186t" St SW from 82"d Ave W to _ I-
78th PI W 78th and 79t" PI W south of 186t" St SW,
79th PI W north of 186th St SW and 185th PI SW
east of 79t" PI W.
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3 '
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244TH ST SW •i l t'
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Packet Pg. 191
3.10
City Council Agenda Item
Meeting Date: 06/7/2016
Authorization for Mayor to sign a Supplemental Agreement with BHC Consultants for the 2017
Sewerline Replacement Project
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
On July 7, 2015 Council approved BHC Consultants (BHC) to be the consultant to provide design
engineering services for 2016 and 2017 and authorized the mayor to sign the Professional Services
Agreement for projects that were scheduled to be designed in 2015 and built in 2016.
On May 24, 2016, staff presented this item to the City Council and it was forwarded to the June 7th
consent agenda for approval.
Staff Recommendation
Authorize Mayor to sign the Supplemental Agreement.
Narrative
The City issued a Request for Qualifications (RFQ) in February 2015 to hire a consultant to provide
design engineering services for the 2016 and 2017 Sewerline Replacement Projects. The City received
statements of qualifications from nine engineering firms and the selection committee selected BHC to
provide design engineering services for the 2016 and 2017 Sewerline Replacement Projects. The design
engineering for the 2016 Sewerline Replacement Project is complete, with construction expected to
begin in June 2016. The sewerline study to determine the locations of the sewerlines that will be
replaced as part of the 2017 Sewerline Replacement Project is also complete.
A separate supplemental contract has now been negotiated for projects that will be designed this year
for construction in 2017. The City has negotiated a consultant fee of $163,254. This agreement will
allow BHC to provide design engineering services for the project. This contract will be funded via the
sewer utility fund.
In total, the 2016 plus the 2017 Sewerline Replacement Project will upgrade/replace portions of the
City's sewer network by replacing approximately up to 6,000 linear feet of existing sewerlines and
associated appurtenances at various locations within the City. The 2017 Sewerline Replacement Project
will replace approximately 2,800 linear feet of sewermain.
Upgrade projects will focus on upsizing pipe diameters to account for predicted future growth.
Replacement projects will remove and replace pipes that are near the end of their life cycle, are
damaged and are requiring additional maintenance.
Packet Pg. 192
3.10
Attachments:
BHC Consultants - Supplemental Agreement
Vicinity Map
Packet Pg. 193
Original Contract No. 6550 3.10.a
Supplemental Agreement 1 No.
CITY OF EDMONDS DAVE EARLING
1215T"AVENUE NORTH - EDMONDS, WA98020 - 425-771-0220 - FAX425-672-5750 MAYOR
Website: www.edmondswa.gov
0 igg° PUBLIC WORKS DEPARTMENT ^
Engineering Division
SUPPLEMENTAL AGREEMENT 1 TO PROFESSIONAL SERVICES AGREEMENT
2016-2017 Sanitary Sewer Replacement Projects
WHEREAS, the City of Edmonds, Washington, hereinafter referred to as the "City", and
BHC Consultants, LLC, hereinafter referred to as the "Consultant", entered into an underlying
agreement for design, engineering and consulting services with respect to a project known as
2016-2017 Sanitary Sewer Replacement project, dated July 21, 2015; and
WHEREAS, additional tasks to the original Scope of Work have been identified to
design projects to be constructed in 2017; NOW, THEREFORE,
In consideration of mutual benefits occurring, it is agreed by and between the parties
thereto as follows:
1. The underlying Agreement of July 21, 2015 between the parties, incorporated by
this reference as fully as if herein set forth, is amended in, but only in, the following respects:
1.1 Scope of Work. The Scope of Work set forth in the underlying agreement
shall be amended to include the additional services and material necessary to accomplish the
stated objectives as outlined in the attached Exhibit A incorporated by this reference as fully as if
herein set forth.
1.2 The $158,123 amount set forth in paragraph 2A of the underlying Agreement
and stated as an amount which shall not be exceeded, is hereby amended to include an additional
not to exceed amount of $163,254 for the additional scope of work identified in Exhibit A to this
supplemental agreement. As a result of this supplemental agreement, the total contract amount is
increased to a new total not -to -exceed amount of $321,377 ($158,123 plus $163,254).
1.3 Exhibit B to the underlying agreement consisting of the rate and cost
reimbursement schedule is hereby amended to include the form set forth on the attached
Exhibit B to this addendum, incorporated by this reference as fully as if herein set forth.
Packet Pg. 194
3.10.a
2. In all other respects, the underlying agreement between the parties shall remain in
full force and effect, amended as set forth herein, but only as set forth herein.
DONE this day of , 20
CITY OF EDMONDS BHC CONSULTANTS, LLC
Bv:
Mayor David O. Earling
ATTEST/AUTHENTICATE:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
By: _
Title:
Packet Pg. 195
3.10.a
STATE OF WASHINGTON )
)ss
COUNTY OF )
On this day of , 20 , before me, the under -signed, a
Notary Public in and for the State of Washington, duly commissioned and sworn, personally
appeared , to me known to be the of
the corporation that executed the foregoing instrument, and acknowledged the said instrument to
be the free and voluntary act and deed of said corporation, for the uses and purposes therein
mentioned, and on oath stated that he/she was authorized to execute said instrument and that the
seal affixed is the corporate seal of said corporation.
WITNESS my hand and official seal hereto affixed the day and year first above written.
NOTARY PUBLIC
My commission expires:
SAStaff\Megan\Engineering AdminTROJECTS\E60A.2017 Sewer Replacement\13W.Supp l.doc Packet Pg. 196
3.10.a
EXHIBIT A
CITY OF EDMONDS
2017 SANITARY SEWER REPLACEMENT PROJECTS
CONSULTANT SERVICES
SCOPE OF SERVICES
May 9, 2016
This scope of services describes the engineering services to be performed by BHC Consultants,
LLC (BHC) and subconsultants — KPG, Inc. (land surveying services) and Landau Associates
(geotechnical engineering services) for the City of Edmond's (City) 2017 Sanitary Sewer
Replacement Projects. Project improvements are anticipated to include replacement of portions
of the City's sanitary sewer system located within City limits. More specifically, the project
consists of the following:
Yost Park Sewer Replacement - replace approximately 2300 feet of existing 10-inch
diameter sewer main with new 18-inch diameter sewer main and appurtenances. Sewer
replacement is anticipated to begin at MH 8-40 on Maple St, near 10th Ave S, and end at
MH 9-2 along Shell Valley Road, near Shell Valley Way. The majority of the 2300 feet of
replacement lies within Yost Park.
Pioneer Way and Shell Valley Road - replace approximately 540 feet of existing 8-inch
diameter sewer main with new 15-inch diameter sewer main and appurtenances located
along Pioneer Way northeast of Shell Valley Road, between MH 9-10 and 9-12.
This scope of services is based on our understanding of the City's needs and requirements
gained from the project RFQ and our phone discussion with Mike DeLilla (City of Edmonds) on
April 22, 2016, as well as subsequent related discussions and input.
Proposed Work Scope
The following efforts are anticipated:
Information Collection:
Collect and review existing available City information - documents, as-builts, and other
pertinent available information to further understand, identify, and define the City's and
others' existing facilities and equipment and system's current operating conditions and
procedures relevant to the project. BHC will also perform a project "walk-through" following
the completion of the field survey and preparation of the base map but prior to 60% design.
More specifically, BHC will visit the project site and meet with City personnel to:
• understand, identify, and define the City's existing sewer system and other utilities in the
vicinity of the project;
• review and discuss project goals and objectives, understanding and requirements of
desired improvements, and work plan;
meet with subconsultants;
collect minimal, additional physical data for design of improvements.
P. 1 of 6 City of Edmonds
2017 Sanitary Sewer Replacement Projects
Consultant Services
May 9, 2016
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3.10.a
A total of six (6) hours for each of the project manager and project engineer have been
budgeted for the kick-off meeting and site visit/project "walk-through" including meeting with
City personnel, obtaining field measurements, etc. (described above) in addition to
reviewing existing data/documents.
2. Field Survey/Base Mapping (Limited):
Perform a field survey and prepare a base map relative to design of the new replacement
sanitary sewers for the following two (2) individual project locations: Yost Park and Pioneer
Way The surveying and related services will include collecting survey information for site
topography, right(s)-of-way, easements, locations of existing utilities and other structures,
facilities or features that may influence design as specifically defined in the Surveying
subconsultant's proposal. In general, services will include:
• Right -of -Way Determination — Research readily available City/County records to
determine the location of existing public right(s)-of-way and easements for each of the
individual project corridors.
• Field Control & Topographic Surveys — Conduct a field control survey to tie the project to
local horizontal and vertical monumentation. Establish vertical and horizontal control
using the City's preferred datum: Horizontal Datum — NAD83/91 and Vertical Datum —
NAVD88. Conduct a field topographic survey to obtain topographic and facility or
feature information required for design along each of the individual project corridors.
The field survey will be augmented with other existing available topographic mapping
and/or other facilities and related information, as may be available and appropriate.
Locations of existing surface features, subsurface and aerial utilities (water, sewer,
storm drain, gas, power, TV, phone and/or fiber optic) will be identified and mapped -
see assumptions.
• Base Map Preparation - Prepare base maps for each of the individual project corridors to
reflect the current site conditions based on the field survey and available information on
franchise utilities. The base maps will be prepared in accordance with City Drafting
Standards. The final base maps will be stamped and signed by a Surveyor (PLS)
registered in the State of Washington.
* For further details — see 4/28/16 KPG proposal (copy attached)
3. Installation Alternative Analysis:
Investigate and develop the new sewer pipeline project to a conceptual level. A single
alignment will be developed for consideration relative to City goals, functional requirements,
and potential phased implementation. The conceptual design will be performed to a
sufficient level of detail to evaluate a preferred approach to the project including identifying
alternative installation options such as pipe -reaming or horizontal -directional drilling (HDD)
methods, as well as develop alternative planning -level opinion of probable construction cost
for the project. The installation alternative analysis will be documented in a brief technical
memorandum — to be used as the basis for continued design development. The
memorandum will address the following:
• proposed improvements description, project elements identified and preliminary
sizing of major features;
• schematic figures (plan only) illustrating conceptual alignment;
• description of different installation options (i.e. open -cut, pipe -reaming, etc.) and the
impact to environmental reporting and/or permitting;
• qualitative summary of installation alternatives; and
P. 2 of 6 City of Edmonds
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3.10.a
• conceptual -level opinion of probable construction cost (OPCC) for different
alternatives.
A short technical memorandum will be prepared. One draft and one final version are
anticipated.
4. Geotechnical Investigation/Engineering Services (Limited):
Provide geotechnical engineering and related services relative to the design of the project
for the following two (2) individual project locations: Yost Park and Pioneer Way. The
geotechnical engineering and related services will include review of existing available soil
data and limited subsurface explorations as specifically defined in the Geotechnical
subconsultant's proposal. Based on an analysis of this information, the project
understanding, and other similar projects, recommendations will be made for design and
construction of project improvements. In general, services will include:
• Review Existing Data — Review readily available existing geotechnical and geologic data
for the project area to gain an overview of general geologic conditions and to aid in iden-
tifying geotechnical factors that might have an impact on the design and construction of
the project. A LIDAR survey is assumed to be adequate for mapping of any steep slope
and/or any geologically hazardous areas.
• Subsurface Explorations/Testing and Laboratory Analysis (Limited) — Perform limited
subsurface explorations for the identified project locations consisting of up to eight (8)
exploratory borings, one per location (up to a depth of 30 feet) and laboratory analyses
to determine subsurface soil and groundwater conditions along the project corri-
dors/alignments — see assumptions. The subsurface explorations will be spaced and lo-
cated at relatively unobtrusive locations based on the planned project alignments, field
reconnaissance, and review of geologic and geotechnical information in the vicinity of
the project. Soil samples will be taken from the explorations at various depths to be de-
termined by the field engineer/geologist during exploration. Soils observed in the exca-
vations will be evaluated for consistency with the general geologic conditions reviewed,
as described previously above.
• Laboratory tests will be conducted on select soil samples to determine engineering
properties necessary for design.
• Engineering Analysis - Evaluate data derived from the subsurface explorations and la-
boratory testing with respect to design and construction of the project. Geotechnical
recommendations will be determined by the Geotechnical subconsultant regarding
trench excavation, dewatering requirements, shoring and backfill, pavement reconstruc-
tion and other related project requirements and considerations.
• Geotechnical Summary Report - Prepare a brief report to summarize the results of the
subsurface explorations, analyses, and geotechnical recommendations pertaining to the
design of the project.
• Project Specification Assistance — Review and assist with appropriate sections of the
technical specifications.
* For further details — see 5/2/16 Landau Associates proposal (copy attached)
5. Environmental Documentation:
Provide environmental documentation as specifically defined below and in the
Environmental subconsultant's proposal for the project.
• Wetland/Waterway Delineation — Establish wetland, wetland buffers and rate wetland in
accordance with Ecology Washington State Wetland Rating System for Western Wash-
P. 3 of 6 City of Edmonds
2017 Sanitary Sewer Replacement Projects
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Packet Pg. 199
3.10.a
ington. Conduct an Ordinary High Water Mark (OHWM) determination at Shell Creek, if
necessary.
• Wetland/Waterways Critical Areas Report (Optional Task) — Review background map-
ping for wetland/waterway as regulated by the City and review of other relevant City
codes. Conduct on -the -ground rapid assessments of all locations for possible presence
of critical areas. Report findings in a Critical Area Report including a discussion of the
permitting implications that may be associated with the project. Wetland and wetland
buffers will be delineated and surveyed. This task is contingent and will be based on the
findings of the wetland/waterway delineation and subsequent City input/direction.
• Agency Coordination (Limited) - Provide limited coordination and assistance with local,
state, or federal jurisdictional agencies (City Planning Dept., WDFW, Army Corps of En-
gineers, Department of Natural Resources) to help address project -related questions
and understand permitting requirements, if any.
If additional environmental documentation or permitting services are desired, additional
budget may be required.
* For further details — see 5/2/2016 Landau proposal (copy attached)
6. Final Design and Preparation of PS&E Documents:
Perform, prepare and deliver to the City design plans, specifications, opinions of probable
construction cost (PS&E), and bid documents for the City identified sanitary sewer
replacement projects. The project scope will be limited to the improvements described
previously herein. It is anticipated the project will include new sanitary sewer piping, related
system appurtenances, and connections or adjustments to existing or proposed facilities as
well as related ROW restoration work. Design of project improvements will be developed
utilizing the prepared base maps (defined previously) and based on City -furnished system
and related information as applicable; and will be in accordance with the City's current
design standards, applicable codes and regulations, and generally accepted industry
standards and practices. Plans, specifications, opinion of probable construction cost and
associated bidding documents will be developed for design of the project. Draft plan
documents will be prepared at the 60 percent and 90 percent level of completion for review
by the City. A final "issued for bid" plan set will be prepared prior to the project's
advertisement.
• The fee estimate is based on the following preliminary drawing list. This drawing list
represents BHC's best judgment as to the drawings that will be required for design of the
project.
Cover Sheet, Location Map, and Index of Drawings
- Key Map, Survey and Construction C/L Control
- General, Survey, and TESC Notes
- Legend, Abbreviations, Symbols, and Designations
- Sanitary Sewer Replacement Plan and Profiles
- Miscellaneous Details
Relevant other applicable standard plans (e.g. City or WSDOT) will be
referenced and appended to the bid documents.
• A project manual or contract documents, including bid information, contract forms, non-
technical and technical specifications, for bidding and construction of the project will be
prepared. The design specifications for the project will be based on the 2016 edition of
the Washington State Department of Transportation (WSDOT/APWA) Standard Specifi-
cations for Road, Bridge, and Municipal Construction, as well as the City's Standard
Specifications that modify or supplement the Standard Specifications. The City's stand-
ard, boilerplate front end documents — bid information, contract forms, etc., non -technical
P. 4 of 6 City of Edmonds
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3.10.a
specifications (general conditions and/or requirements, including Special Provision, Divi-
sion 1), and technical specifications (Special Provisions, Divisions 2 through 9 - only)
that supplement or modify the WSDOT Standard Specifications will be used and modi-
fied for the project. A limited effort, consisting of cutting and pasting City standard speci-
fications rather than preparing new ones, is anticipated and budgeted for this work
based on discussions with City staff. If additional efforts are required for this task, addi-
tional budget may be required. A project manual will be prepared at the 90 percent and
final design submittals.
An opinion of probable construction cost (OPCC) for each of the preliminary and final
design submittals will be developed.
7. Assistance During Bid Period (Limited):
Provide the following support and assistance to the City during the bid period. At the City's
request, respond to inquiries and requests for clarification from the bidders and others re-
garding the bid documents. As needed or appropriate, prepare the necessary text or draw-
ing revisions or supplemental drawings to be included in an addendum which will be pre-
pared, finalized, and issued by the City. Provide related miscellaneous support and assis-
tance during the bid period, including general communication and coordination with City staff
and others to exchange information, provide assistance, discuss related issues, coordinate
efforts, etc. A limited effort has been budgeted for this work based on discussions with City
staff. If additional assistance during the bid period is required, additional budget may be re-
quired.
8. Support During Construction (Limited):
Attend a pre -construction conference. Contribute to the agenda for the meeting and
participate in the discussion of the technical aspects of the project. BHC's Project Engineer
will attend. A limited effort has been budgeted for this work based on discussions with City
staff. If additional support during construction efforts are required, additional budget may be
required.
9. Communication/Coordination/Meetings:
Maintain regular communications (phone, facsimile, e-mail) and coordinate with City per-
sonnel to exchange information, discuss related issues, and coordinate efforts. Meet with
City staff to review and discuss the project's design development. It is anticipated that up to
two (2) additional meetings (not otherwise identified above) will be held, following two of the
design review submittals to discuss the project. The Project Manager and Project Engineer
will attend the meetings. A limited effort has been budgeted for this work based on discus-
sions with City staff. If additional meetings or coordination and communication time is re-
quired, additional budget may be requested.
10. Quality Assurance/Quality Control:
A senior engineer (not directly associated with the project) will review draft documents for
completeness, clarity, coordination, and other quality considerations.
11. Project Management:
Provide project management, coordination and administration throughout the project. These
efforts include those associated with initial contracting and project setup, management of
consultant team, related internal, subconsultants, and client communication and coordina-
tion, and preparation of monthly invoices. The budget assumes a design project manage-
ment duration of up to ten (10) consecutive calendar months, ending no later than February
P. 5 of 6 City of Edmonds
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28, 2017. A limited amount of project management is also anticipated during construction
and to create the record drawings, ending no later than December 31, 2017.
12. Record Drawings:
Prepare record drawings for the project incorporating revisions to the drawings as marked
up on the City inspector's and construction contractor's record drawing sets. An electronic
copy (DWG and pdf files) on a CD will be provided to the City. The extent of work, which
may be required under this activity, cannot be accurately predicted. A limited effort has
been budgeted for this task based on discussions with City staff. If additional efforts are
required for this task, additional budget may be required.
Deliverables Summary:
• Field Survey and Base Maps
• Geotechnical Report
• Critical Area Report
• Installation Alternative Analysis — Draft and Final
• Design Review Documents & Opinion of Probable Construction Cost - (60% & 90%)
Submittals
• Final Design Documents & Opinion of Probable Construction Cost
• Record Drawings
Schedule
We understand the importance and need for working closely with the City staff to perform our
work efficiently and complete our efforts in a timely manner. We are able to begin work upon
receipt of a signed contract and notice to proceed. With the City's authorization, we will begin
our work and proceed in a timely manner with an construction notice to proceed issued no later
than February 28, 2017. A limited amount of project management is also anticipated during
construction and to create the record drawings, ending no later than December 31, 2017. This
schedule is based on timely input and information from City staff and others including the collec-
tion of requisite information and documentation, staff input, and feedback regarding draft docu-
ments or other project matters. Should the actual project schedule differ substantially, addition-
al budget may be required to cover additional related consultant costs.
Management Reserve
A budget allowance of $20,000 has been included as a management reserve for the project. At
the City's request and direction, BHC may perform additional services not included in the above
listed scope provide additional information beyond what is anticipated at this time. BHC shall
perform such services and will be paid for such additional services via the management reserve
when they are requested by written direction and authorization by the City's Project Manager.
Attachments:
• Assumptions
• Consultant Fee Determination, Exhibit B-1
• KPG, Inc. Proposal (dated 4/28/16)
• Landau Associates Proposal (dated 5/2/16)
P. 6 of 6 City of Edmonds
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ATTACHMENT TO EXHIBIT A
ASSUMPTION(S)
The described efforts and scope of work as well as the associated fee estimate and schedule
are predicated on the following assumptions.
1. The City will provide the following information to BHC: relevant engineering data, plans,
specifications, reports, topographical or other mapping, physical system information (as-
builts), and other pertinent information available about the City's existing facilities
relevant to the project, applicable City standards, design criteria, requirements, and
preferences, deemed necessary for BHC's work. As described above and herein,
pertinent data and information required for determining and evaluating the existing
conditions as well as potential future needs and requirements will be provided by the
City.
2. Special assumptions regarding design of the project:
- Standard open trench methods and pipe support within an excavated trench, ex-
cept as otherwise stated, will be suitable for construction.
- An analysis of the City's sanitary sewer system and determination of system re-
quirements — sizing, etc. has been furnished by the City as part of the compre-
hensive plan and the more recent Shell Creek Trunk Analysis. Design of sanitary
sewer system facilities does not include a hydraulic analysis or evaluation of the
existing system including both within and beyond the project limits.
- Roadway restoration will consist of repairing the trench/excavation section and
pavement patching, overlay and reconstruction as determined by the City. The
specific requirements for patching, overlay, and structural section will be per the
City's standards and not require separate investigation, analysis or design.
- Landscaping restoration, if any, will be minimal and will not require a landscape
architect.
- The following work is not included as part of BHC's efforts: 1) inspection of exist-
ing facilities or field measurements or other conditions if needed for analysis or
design; 2) Stormwater Pollution Prevention Plan (SWPPP) preparation; 3) evalu-
ation of, preliminary engineering, or design of TESC BMPs; and 4) preparation of
other documentation beyond that specifically identified and stated herein.
3. An underground utility locate within the project limits will be performed by a private utility
locating firm. A one -call utility locate request will also be requested. It is anticipated that
the City of Edmonds and Snohomish County will locate (free of charge) their individual
public water, sewer, and stormwater system infrastructure. It is assumed that existing
utilities will be located prior to field survey work being performed. While every
reasonable effort will be made to depict the location of underground utilities based on
utility locates, BHC and its subconsultants are not liable for errors or omissions by utility
locators or erroneous or insufficient information shown on utility record drawings.
4. Utilities that may potentially impact or be affected by the project, but are limited to the
following: City of Edmonds, Olympic View Water & Sewer District — water, sewer,
stormwater, ComCast Cable, Frontier Communications NW — phone/fiber optic/TV;
Snohomish County PUD #1, Puget Sound Energy — power; and Puget Sound Energy -
natural gas. It is assumed that the information furnished by the City and others
regarding the location, etc. of the various existing utilities can be relied upon for
P. 1 of 2 City of Edmonds
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purposes of design of the project. Existing utilities that may be in conflict or require
adjustment during the construction of this project will be identified. Potholing to verify
location and elevation of existing utilities is not included as part of this scope of work and
if necessary will require additional budget. All coordination required for relocating
existing utilities will be done by the City.
5. Coordination with franchise utilities (e.g. power, natural gas, phone/fiber optic/tv, etc.),
and other agencies including possibly for relocating existing utilities, except as otherwise
specifically stated, is not part of the current work scope and will require additional budget
if needed.
6. All project work is anticipated to occur and be located within existing public right-of-way
or existing City property or easements. No new temporary or permanent easements will
be obtained. Individual property research and title reports to determine existing public
right-of-way or easements are not part of the work scope. Easement negotiations,
acquisition, and recordings are not part of the work scope and, if needed, will require
additional budget. If necessary, the City will be responsible for all efforts associated with
temporary or permanent easements required for the project. Rights -of -Entry, if required,
will be obtained by the City as necessary for BHC's and subconsultant's use for the
project.
7. BHC's work scope and budget does not include time for the preparation of permit
applications or other environmental review or other related permitting services and
assistance, except as otherwise specifically identified. As replacement pipe diameter is
above 12-inches for the project, a SEPA Checklist is anticipated. We understand it is the
City's intention to be responsible for the SEPA Checklist. Based on discussions with City
staff, unless otherwise specifically stated, it is our understanding that a Cultural
Resources Assessment and CWA Section 402 (NPDES) construction stormwater permit
are not anticipated and specifically assumed to not be required for this project. Other
City and non -City (federal, state, or other local) permits may be required. We
understand it to be the City's intention to be responsible for any and all environmental
documentation, permit application(s), and/or associated fees required for the project.
8. Drawings will be prepared in accordance with City Drafting Standards. The plans will be
22"x 34" drawings with a standard signature block. Drawings will be prepared using
AutoCAD and Civil 3D 2014. From the full size drawings, half -sized drawings will be
produced for review copies.
9. An electronic copy for each design submittal will be provided to the City for review. It is
requested that the City provide one set of written comments for all preliminary submittals
and that all review comments be provided within a two (2) week period. All review
comments from the City will be addressed and incorporated in the final documents.
10. The final submittal shall include technical documents, signed and stamped by the design
engineer responsible for their preparation, and ready for the City staff approval. An
electronic copy (specifications — pdf & word files; and plans — pdf & CAD files) will be
provided to the City for the City's posting to Builders' Exchange.
In preparing the scope of services defined herein, we have attempted to identify all tasks and
work that are considered necessary or essential to the project as desired by the City at this time.
Should other services or additional time be necessary or desired by the City for the project,
additional budget may be required.
P. 2 of 2 City of Edmonds
2017 Sanitary Sewer Replacement Projects
Consultant Services
May 9, 2016
Packet Pg. 204
City of Edmonds
3.10.a
2017 Sanitary Sewer Replacement Projects
Consultant Services
Exhibit B-1
Consultant Fee Determination
(5/9/16)
BHC Consultants, LLC
Task
Task Description
Principal Eng
Project Manager
Project Engineer
CAD Manager
CAD/GIS/Graphics
Admin./Clerical
Total
Dorn/Chambers
Zier
Love
Simon
Castillo
Pierson
$200.00
$138.00
$100.00
$145.00
$100.00
$100.00
Hours
Cost
Hours
Cost
Hours
Cost
Hours
Cost
Hours
Cost
Hours
Cost
Hours
Cost
1
Information Collection
0
0
6
828
6
600
0
0
0
0
0
0
12
$1,428
2
Field Survey/Base Mapping (Limited)
0
0
6
828
6
600
4
400
4
400
0
0
20
$2,228
3
Installation Alternative Analysis
4
800
20
2,760
12
1,200
0
0
4
400
2
200
42
$5,360
4
Geotechnical Investigation/Engineering Services (Limiited)
0
0
8
1,104
4
400
0
0
0
0
0
0
12
$1,504
5
Environmental Documentation (Limited)
0
0
8
1,104
4
400
0
0
4
400
0
0
16
$1,904
6
Final Design and Prep. Of PS&E Documents
8
1,600
120
16,560
120
12,000
20
2,000
120
12,000
8
800
396
$44,960
7
Assisance During Bid Period (Limited)
0
0
4
552
8
800
0
0
0
0
0
0
12
$1,352
8
Support During Construction (Limited)
0
0
6
828
4
400
0
0
0
0
0
0
10
$1,228
9
Communication/Coordination/Meeting(s)
0
0
20
2,760
20
2,000
0
0
0
0
0
0
40
$4,760
10
Quality Assurance/Quality Control
6
1,200
0
0
0
0
0
0
0
0
0
0
6
$1,200
11
Project Management
2
400
20
2,760
0
0
0
0
0
0
10
1,000
32
$4,160
12
Record Drawings
2
400
8
1,104
8
800
8
800
8
800
0
0
34
$3,904
Labor
22
$4,400
226
$31,188
192
$19,200
32
$3,200
140
$14,000
20
2,000
632
$73,988
Reimbursable Expenses:
Other Direct Expenses -- mileage, reproductions, printing, delivery charges, telecommunications, postage, outsides services, special fees, etc. (approx. 2% of project labor)
Subconsultant(s):
KPG (Surveying & Related Services)
Landau & Assoc. (Geotechnical Investigation/Environmental Services)
* includes BHC 10% mark up
Total Labor $73,988
$ 1,480
Reimbursables $ 1,480
BHC Subtotal $75,468
$
28,626
$
39,160
Subconsultant(s) Subtotal $
67,786
Management Reserve $
20,000
TOTAL FEE $
163,254
Packet Pg. 205
3.10.a
Q
Packet Pg. 206
3.10.a
KPG Survey Scope of Work (4/28/16)
Edmonds 2017 Sanitary Sewer Replacement Project
Topographic Mapping - Shell Valley Road and Pioneer Way
Project limits are the road and trail rights -of -way within approximately 3,000 lineal feet as
highlighted on utility map:
Task 1 Survey Control
Establish horizontal and vertical control points within the project limits. Basis of control will be
NAD 83/91 and NAVD88 for horizontal and vertical respectively. Approximately 4 control points
will be established at each site for continued use.
Task 2 Survey Mapping
Field Survey. Field mapping within the project limits will include topography, man-made surface
features, limits of vegetation, trees (12" DBH or larger), overhead utilities, and painted
underground utilities. Irrigation systems will not be included. Perform measure -downs of existing
storm drain and sanitary sewer structures, indicating rim and pipe invert elevations. Document
the approximate size, type, material, and general condition of the structures. These
observations will be made from the surface. Any required pipe video inspection, potholing or
smoke testing needed to verify the condition or connectivity of drainage features is outside the
scope of this task.
Task 3 Underground Utility Locate
An underground conductible utility locate within the project limits to be performed by a private
utility locating firm. A one -call utility locate request will also be requested. While every
reasonable effort will be made by KPG to depict the location of underground utilities based on
utility locates, KPG is not liable for errors or omissions by utility locators or erroneous or
insufficient information shown on utility record drawings.
Task 4 Base Map Preparation
Prepare 1 "=20' topographic base map and digital terrain model (DTM) in AutoCAD format of the
project to KPG cad standards. The base map will include information collected in Tasks 2 and 3
above. One -foot contours will be generated from the DTM.
Task 5 ROW and Property Lines
Road rights of way within the project limits will be determined from available public records (i.e.
records of survey, plats, state right-of-way plans, etc.) and found survey monuments. Parcel
lines will be imported from available GIS information from Snohomish County. This information
will be added to the base map.
Packet Pg. 207
3.10.a
BHC Consultants
Edmonds 2017 Sanitary Sewer Replacement Project
Topographic Mapping - Shell Valley Road and Pioneer Way
4/28/2016
Hours
Rate
Amount
Item 1
Survey Control
16.00
$139.00
$2,224.00
Item 2
Survey Mapping
60.00
$139.00
$8,340.00
50.00
$100.00
$5,000.00
Item 3
Underground Utility Locate Coordination
4.00
$120.00
$480.00
Item 4
Storm and Sewer Measure -downs
20.00
$139.00
$2,780.00
Item 5
ROW and property line determination from available records and GIS information
10.00
$120.00
$1,200.00
Expenses: Utility Locates, Mileage
$6,000.00
Total
$26,024.00
KPG
Packet Pg. 208
3.10.a
LANDAU
ASSOCIATES
May 2, 2016
BHC Consultants, LLC
1601 Fifth Avenue, Suite 500
Seattle, Washington 98101
Attn: Mr. Jordan Zier, PE
Transmitted via email to: Jordan.Zier@bhcconsultants.com
Re: Revised Proposal for Geotechnical Engineering and
Environmental Support Services
City of Edmonds 2017 Sanitary Sewer Replacement Projects
Edmonds, Washington
Dear Jordan:
Landau Associates (LAI) is pleased to present this revised proposed scope of services and cost
estimate for geotechnical and environmental support services for the City of Edmonds (City) proposed
2017 Sanitary Sewer Replacement projects in Edmonds, Washington. The proposed scope of services
presented in this letter is based on discussions with and information provided by BHC Consultants,
LLC. Presented below is a summary of our project understanding, a description of our proposed scope
of services, and an estimated cost for our proposed scope of services.
Project Understanding
As part of the 2017 Sanitary Sewer Replacement projects, the City plans to replace about 2,300 lineal
feet of old sewer mains in the vicinity of Yost Park. The sewer mains that will be replaced are located
along portions of Pioneer Way and Maple Street as shown on a figure provided to Landau Associates
by BHC in an email dated April 26, 2016. Existing sewer mains that follow existing paths within Yost
Park will also be replaced. Segment of Shell Creek and associated wetlands are identified in Yost Park.
We understand that the old sewer mains that will be replaced are generally located between about 8
and 10 ft below the ground surface (bgs); however, there are a few manholes that are 13 feet deep
and one that is 21.5 feet deep. We also understand that trenchless installation techniques such as
horizontal directional drilling and pipe reaming will be considered during the design process.
Scope of Services
The following tasks define LAI's proposed geotechnical engineering and environmental scope of
services to support design and construction of the proposed project.
Task 1 - Geotechnical Engineering Services
Task 1.1 - Geotechnical Field Investigation
We will compile and review readily available geologic and geotechnical information, and other
relevant data for the project area. This information will be used to gain a general understanding of
past human activities (filling, construction, etc.), and the underlying geology in the project area.
130 2nd Avenue South • Edmonds, Washington 98020 • (425) 778-0907 • www.landauinc.com
Packet Pg. 209
3.10.a
Revised Proposal for Geotechnical Engineering and
Environmental Support Services Landau Associates
Possible data sources include information in LAI and City files, and published geologic and topographic
maps.
After reviewing readily available geotechnical and geologic data, we will complete a geologic
reconnaissance of the project area and collect information on the general nature and physical
features of the area surrounding the project alignment. We will also advance 8 exploratory borings to
characterize soil and groundwater conditions along the project alignment. For cost estimating
purposes, it is assumed that the borings will be advanced to depths ranging from 15 to 30 ft bgs for a
total drilling footage of 145 ft. A drilling contractor under subcontract to LAI will complete the
exploratory borings using the hollow -stem auger drilling technique and either a truck- or track -
mounted drill rig.
In an effort to avoid buried utilities, we will arrange for underground utility location ("call before you
dig") prior to performing field activities. LAI is not responsible for damage to mismarked or
unlocatable utilities, and as a result, the cost of utility repairs is not included in our cost estimate.
The proposed borings will be completed along existing paths within Yost Park or either along the
shoulder of the streets that the sewer mains follow or within the travel lanes of the streets. As a
result, temporary lane closures may be needed in certain areas. Therefore, we will prepare and
submit a traffic control plan to the City, obtain a right-of-way permit from the City, and provide the
necessary traffic control personnel and devices when working within the City's right-of-way.
A LAI geologist or geotechnical engineer will observe the explorations, obtain soil samples from the
borings, and prepare field logs of conditions encountered in the explorations. Soil samples will be
obtained from the exploratory borings on about a 2%- or 5-ft depth interval using the Standard
Penetration Test (SPT) procedure. The soil samples will be delivered to our laboratory for further
examination and classification. Soil samples obtained from the explorations will be held in our
laboratory for 30 days after submittal of the final report. After that date, the soil samples will be
disposed of unless arrangements are made to retain them. We plan to install piezometers in three (3)
of our exploratory borings to monitor groundwater levels over time. Upon completion of sampling
and logging, the boreholes that will not be used to construct piezometers will be decommissioned in
accordance with the requirements of Washington Administrative Code (WAC) 173-160. Excess cuttings
from the exploratory borings will be properly disposed of offsite. The pavement section at the
borehole locations will be patched using fast -setting concrete.
Task 1.2 — Geotechnical Laboratory Testing Program
We will complete a geotechnical laboratory testing program consisting of natural moisture content
and grain size and/or Atterberg Limits determinations on selected soil samples to aid in classifying site
soils. We have budgeted 16 moisture content and 8 grain size or Atterberg Limits determinations.
Task 1.3 — Geotechnical Engineering Analysis and Reporting
Information from the field investigation will be analyzed by a geotechnical engineer from LAI to
develop geotechnical engineering conclusions and recommendations for design and construction of
the proposed replacement sewer mains. The results of our field explorations, laboratory testing,
engineering analyses, and our geotechnical engineering conclusions and recommendations wil I be
summarized in a draft written report. Upon receipt of review comments, we will address the
comments and submit a signed and sealed geotechnical report. The geotechnical report will include:
May 2, 2016 2
Packet Pg. 210
3.10.a
Revised Proposal for Geotechnical Engineering and
Environmental Support Services
• a site plan showing the locations of the borings completed for this project
• results of laboratory testing and summary logs of the exploratory borings
Landau Associates
• a discussion of the near -surface soil and groundwater conditions observed along the project
alignment
• a discussion related to possible critical areas (i.e., landslide hazard areas) within or adjacent to
the project area along with a discussion related to associated permitting implications, if
applicable
• an assessment of the geologic characteristics of the soils, sediments, and/or rock of the
project area and potentially affected adjacent properties, and a review of the site history
regarding landslides, erosion, and prior grading in accordance with the requirements in
Chapter 23.80.050 of the Edmonds City Code and Community Development Code
• a qualitative evaluation of the suitability of using the pipe reaming method of installation to
install new sewer mains
• a qualitative evaluation of the feasibility of using the horizontal directional drilling method a
of installation to install the new sewer mains
• an evaluation of the moisture sensitivity of the soils along the project alignment
• conclusions regarding the anticipated need to dewater temporary excavations and a
discussion related to dewatering methods that could be used if it is anticipated that
dewatering will be required
• recommendations related to trench excavation and temporary shoring
• recommendations related to maximum allowable slopes for temporary excavations
• recommendations for pipe foundation support, pipe bedding, and initial backfill materials
• an evaluation of the suitability of excavated soil for use as trench backfill
• trench backfill compaction criteria
• a discussion related to the need to properly decommission the piezometers proposed herein
either prior to or during construction of the project
• recommendations for monitoring and testing during construction.
Assumptions
BHC will provide LAI with a project base map in AutoCAD format, including the topographic
information that will be required to prepare the figures that are described in Chapter
23.80.050 of the Edmonds City Code and Community Development Code (i.e., topography, in
two -foot contours, on, adjacent to, or within 200 feet of critical areas that are likely to be
impacted by the project).
• The City will issue LAI a no -cost right-of-way use permit
• The City will allow LAI to patch the pavement section at the boring locations using fast -setting
concrete
May 2, 2016 3
Packet Pg. 211
3.10.a
Revised Proposal for Geotechnical Engineering and
Environmental Support Services Landau Associates
Portland cement concrete pavement is not present below the asphalt concrete pavement at
potential sites for the proposed exploratory borings (i.e., no coring required)
• The field exploration program will be completed during daylight hours on a normal business
day (i.e., no weekend and/or night drilling will be required).
Deliverables
• An electronic copy of the draft and final geotechnical report in Adobe PDF.
Task 2 - Environmental Services
Task 2.1 - Wetland/Waterway Delineation
LAI will conduct wetland delineations in accordance with the 2010 USACE Regional Supplement to the
Corps of Engineers Wetland Delineation Manual: Western Mountains, Valleys, and Coast Region. The
ordinary high water mark of waterways will be delineated using guidance provided in the Washington
State Department of Ecology's (Ecology) Determining the Ordinary High Water Mark on Streams in
Washington State.
LAI will compile and review environmental information from readily available public domain resources
to gain a general understanding of potential wetland issues at the site. Public domain resources
include, but are not limited to:
• Natural Resources Conservation Service Soil Survey data
• National Wetlands Inventory mapping
• FEMA floodplain mapping
• Local Critical Areas mapping
• U.S. Geological Survey topographic mapping
• Recent aerial photography.
The field investigation will include an examination of vegetation, soils, and hydrology within the study
area along the proposed utility improvements. Flagging will be placed along the wetland/waterway
boundaries and will be confined to areas within 200 ft of the project footprint. Any wetland/waterway
habitat that extends beyond the project footprint will be estimated both visually and using public
domain resources to assess extent. Included in this task is time to provide the project surveyors with a
hand sketch of wetland/waterway boundaries to assist the surveyors to locate project flagging. We
also included time to review the survey map and request any necessary changes to accurately
represent existing wetland/waterway conditions.
Wetlands within the study area will be rated in accordance with Ecology's Washington State Wetland
Rating System for Western Washington, and buffer widths will be determined in compliance with the
Critical Areas Regulations. Waterway typing and buffer widths are based on Chapter 23.90 of the City
of Edmonds Municipal Code, and the water typing system presented in Chapter 222-15-130 of the
Washington Administrative Code (WAC).
Assumptions
• The City will obtain right -of -entry to properties in the project area.
May 2, 2016 4
Packet Pg. 212
3.10.a
Revised Proposal for Geotechnical Engineering and
Environmental Support Services
• Flagging will be placed only within the project boundaries where accessible.
Deliverables
• Site sketch identifying wetland/waterway flagging.
Task 2.2 - Wetlands/Waterways Critical Areas Report
Landau Associates
If requested by the City, LAI will prepare a Draft Wetlands/Waterways Critical Areas Report in
accordance with the City's Municipal Code, and in order to meet standards of other state or federal
regulatory agencies. The Wetlands/Waterways Critical Areas Report will include:
• A summary of the methodology used
• The approximate size and rating of each wetland and waterway; and a characterization of
wetland vegetation, soils, and hydrology
• A scaled site map showing the approximate locations of wetlands, waterways and buffers
• Supporting photographs.
• A summary of mitigation sequencing.
The draft report will be provided to BHC and the City for review. Comments will be reviewed and
incorporated into a Final Wetlands/Waterways Critical Area Report.
Assumptions
• Project avoids crossing of Shell Creek and clearing in wetland/waterway buffers.
• Project avoids dredge/fill activity in wetlands or waterways and will not require preparation of
JARPA or permit from the US Army Corps of Engineers or Washington Department of Fish and
Wildlife.
Deliverables
• An electronic (Adobe PDF) and paper copy of the Draft Wetlands/Waterways Critical Area
Report
• An electronic (Adobe PDF) and paper copy of the Final Wetlands/Waterways Critical Area
Report.
Cost Estimate
We estimate the cost for our proposed scope of services will be about $35,600 as detailed in
accordance with the following approximate breakdown:
TASK TASK ESTIMATE
TASK 1. GEOTECHNICAL ENGINEERING SERVICES
Task 1.1 Geotechnical Field Investigation $11,880
May 2, 2016 5
Packet Pg. 213
3.10.a
Revised Proposal for Geotechnical Engineering and
Environmental Support Services
Landau Associates
(including drilling and traffic control subcontractors)
Task 1.2
Geotechnical Laboratory Testing Program
$1,088
Task 1.3
Geotechnical Engineering Analysis and Reporting
$13,132
TASK 1 SUBTOTAL
$26,100
TASK 2.
ENVIRONMENTAL SERVICES
Task 2.1
Wetland/Waterway Delineation
$4,100
Task 2.2
Wetland/Waterway Critical Areas Report
$5,400
TASK 2 SUBTOTAL
$9,500
TASKS 1-2 TOTAL
$35,600
We propose to provide the above -described services on a time -and -expenses basis according to the
budget set forth above and our 2016 Compensation Schedule (attached). It is possible that the level of
effort actually required to complete a specific scope item will differ from that currently being
assumed, and we may need to reallocate authorized budget amounts between the various tasks or
request additional budget, as required, to meet the needs of the project. In the event the project
requirements change, or unexpected conditions are disclosed that appear to require further field
effort, study, or analysis, we will bring these to your attention and seek your written approval for an
addendum to the scope of services and costs prior to performing additional services.
Authorization
We anticipate that you will develop a subconsultant agreement consistent with other agreements
between BHC and LAI to formalize our working relationship on this project. Please let us know how we
can assist you in that process.
We appreciate the opportunity to work with BHC and City of Edmonds on this project. Please contact
us if you have any questions about our proposed scope of services and budget for this project.
May 2, 2016 6
Packet Pg. 214
3.10.a
Revised Proposal for Geotechnical Engineering and
Environmental Support Services
LANDAU ASSOCIATES, INC.
sy"", L��4
Steven R. Wright, PE
Principal
Steven Quarterman
Associate Ecologist
SRW/SJQ/rgm
2016-3557
Attachment: 2016 CompensationSchedule
Landau Associates
May 2, 2016 7
Packet Pg. 215
3.10.a
Revised Proposal for Geotechnical Engineering and
Environmental Support Services Landau Associates
Personnel Labor
Hourly Rate
Senior Principal
250
Principal
225
Senior Associate
205
Associate
185
Senior
165
Senior Project
150
Project
137
GIS Analyst
137
Senior Staff / CAD Designer
121
Staff / Senior Technician II
107
CAD / GIS Technician
107
Project Coordinator
98
Assistant / Senior Technician 1
94
Technician
78
Support Staff
67
Expert professional testimony in court, deposition, declaration, arbitration, or public testimony is charged at
1.5 times the hourly rate.
Rates apply to all labor, including overtime.
Equipment
Field, laboratory, and office equipment used in the direct performance of authorized work is charged at unit
rates. A rate schedule will be provided on request.
Subcontractor Services and Other Expenses
Subcontractor billing and other project expenses incurred in the direct performance of authorized routine
services will normally be charged at a rate of cost plus a twelve percent (12%) handling charge. A higher
handling charge for technical subconsultants and for high -risk field operations may be negotiated on an
individual project basis; similarly, a lower handling charge may be negotiated on projects requiring
disproportionally high subconsultant involvement.
Invoices
Invoices for Landau Associates' services will be issued monthly. Interest of 1%2 percent per month (but not
exceeding the maximum rate allowable by law) will be payable on any amounts not paid within 30 days.
Term
Unless otherwise agreed, Landau Associates reserves the right to make reasonable adjustments to our
compensation rates overtime (e.g., long-term continuing projects).
May 2, 2016 8
Packet Pg. 216
3.10.b
City of Edmonds
Vicinity Map
Inc. 1890
rSite Locations:
I.
Maple from 101h and Maple to Yost Pool, Yost
IPool to 21113 Shell Valley Road
2. 21220 Pioneer Way to 21020 Pioneer Way
2017 Sanitary and Storm
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3.11
City Council Agenda Item
Meeting Date: 06/7/2016
Authorization for Mayor to sign an Agreement with Comcast for the underground conversion of
overhead utility line within the 76th Ave W and 212th Intersection Improvements Project limits
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
On May 24, 2016, staff presented this item to City Council and it was forwarded to the June 7th consent
agenda for approval.
Staff Recommendation
Authorize Mayor to sign the Agreement with Comcast.
Narrative
As part of the 76th Ave and 212`" St. Intersection Improvements project, overhead utility lines will be
converted to an underground system. The City's contractor and Comcast will be responsible for certain
tasks during the construction phase, in order to complete the conversion. The City's contractor will
excavate a joint trench, install vaults and conduits, and backfill and compact the trench. Comcast will
provide the vaults and conduits to the City's contractor. Once those have been installed, Comcast will be
responsible for installing their conductors and equipment and removing their portion of the overhead
system. The agreement also covers the estimated amount to be paid by Comcast to the City for their
share of the work.
The project is scheduled to begin construction in July 2016. The agreement has been approved to form
by our City Attorney.
Attachments:
Comcast Agreement
Packet Pg. 218
3.11.a
AGREEMENT BETWEEN COMCAST AND THE CITY OF EDMONDS
GOVERNING THE 76th AVE. W (i, 212TH ST. SW INTERSECTIONIMPROVEMENTS
THIS AGREEMENT ("Agreement") is made by and between the City of Edmonds, a
Washington municipal corporation (the "City"), and Comcast Corporation ("Comcast")
(collectively, the "Parties") to coordinate the undergrounding of utilities for the City's 76`h Ave. W
@ 212`h St. SW Intersection Improvements.
1. PROJECT DESCRIPTION
The City is close to completing the design of the 76`h Ave. W @ 212`h St. SW Intersection
Improvements project ("Project"), at the intersection of 76th Ave. W @ 212th St. SW,
Edmonds, Washington. The intersection improvements include roadway widening for the
addition of left turn, right turn, and / or bike lanes for all movements and traffic signal
operation improvements, in order to reduce intersection delay and improve vehicle / non -
motorized transportation safety. The City has determined that, as part of the project, it
will be necessary for utilities to underground their existing overhead systems, and to
utilize the City's Contractor on the Project to install an underground conduit and vault
system. The City's Contractor will construct joint trenches to accommodate Frontier,
Comcast, the Public Utility District No 1 of Snohomish County, Wave, and WSDOT /
City utility lines. In the joint trenches, the City's Contractor will place all required
conduits and vaults that will accommodate the Comcast facilities and will allow Comcast
to install conductors and equipment for a new underground system. Comcast will cut -over
and transfer existing customers to the new underground system and remove their
overhead systems within the Project.
2. INCORPORATED PLANS AND SPECIFICATION
The following approved and sealed plans and specifications are scheduled to be completed in
May 2016 and provided to Comcast at that time:
76' Ave. @, 212' St. Intersection Improvements project E1CA / c368 Federal Aid No.
CM2511(004) Plans, Specifications and Contract Documents (Contract Documents).
The plans currently being prepared by David Evans & Associates will show in detail the
location of all joint trenches and the quantity, size and type of vaults and conduits for
each joint trench.
3. RESPONSIBILITIES OF CITY OF EDMONDS
A. Design Phase:
1. Prior to Comcast starting work under this agreement, City shall provide the
following information:
i. Provide Comcast with a written scope of work and the limits of the
underground conversion work.
ii. Provide the project schedule showing the completion of final design,
advertisement for construction bids and approximate start date for
construction.
iii. Provide Comcast the electronic drawings for the base map, utilities,
and City improvements.
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2. The City will conduct an initial meeting with the utility companies to discuss
scope of work, design details and project schedule for completing the design
phase.
3. The City's consultant will incorporate Comcast's design plans into the City's
90% plans and specifications and prepare a Joint Utility Trench Plan for the
utility underground conversion. The 90% design will be provided to Comcast
for review and comment.
4. The City will conduct a design review meeting with the utility companies to
discuss conflicts and changes identified in the 90% plans.
5. The City's consultant will incorporate Comcast's comments on the 90% plans
and finalize the plans, specifications and Joint Utility Trench Plan.
6. The City will provide Comcast with a copy of the final plans, specifications
and Joint Utility Trench Plan for the project.
B. Construction Phase:
1. Contractor Duties - The City's Contractor shall excavate the trench,
accommodate and coordinate the installation of City utilities, install vaults and
conduits, clear all conduits of debris, furnish and install bedding material,
backfill and compact the trench, and perform any restoration required by the
City within the right-of-way.
2. Notice of Materials Required - The City, or the City's Contractor, will provide
Comcast, or its contractor, not less than ten (10) working days' notice of its
request to deliver necessary conduits, and other materials.
3. Off -Loading and Storage - The City, or the City's Contractor, will provide the
labor and equipment for the off-loading of the conduit, and vault materials
delivered by Comcast to the job site. The City's Contractor will provide
secure staging and storage areas for materials provided by Comcast. The
City's Contractor shall be responsible for the security and condition of these
materials until they are installed and accepted by Comcast or returned to
Comcast's custody.
4. Weekly Construction Meetings - Facilitate weekly (or as otherwise agreed by
the City and Comcast) construction coordination meetings (including Pre -
construction meeting) to include all relevant parties participating in the joint
trench, including City's Contractor.
5. Traffic Control - Provide flagging and traffic control as required for all work
performed by the City.
4. RESPONSIBILITIES OF COMCAST
A. Design Phase:
1. Attend the City's initial design meeting as referenced in section 3A(2).
2. Comcast shall review the City's 90% plans, specifications and Joint Utility
Trench Plan and provide comments to the City within ten (10) working days.
3. Attend the City's 90% design review meeting as referenced in section 3A(4).
4. Comcast shall review and approve the City's final plans, specifications and
Joint Utility Trench Plan within ten (10) working days. Comcast shall
immediately notify City, if revisions are needed to the final plans,
specifications or Joint Utility Trench Plan. Comcast's approval of the final
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plans, specifications and Joint Utility Trench Plan shall be submitted to the
City in writing within the ten (10) working day period.
5. Comcast shall provide the City with the number of working days to complete
the installation of cables, conductors and remove Comcast's overhead system.
6. Comcast shall attend additional City Utility coordination meetings, as
necessary, to resolve all remaining design conflicts, issues and changes.
B. Construction Phase. Comcast shall maintain continued coordination with the City's
Contractor regarding installation of Comcast's facilities. This coordination shall include,
but not be limited, to the following:
1. Comcast shall attend the Preconstruction Meeting.
2. Subject to the schedule required in the City's Bid and Contract Document
Specifications for 76th @ 2121h Intersection Improvements project, the City's
Contractor shall prepare a schedule of work in accordance with the plans and
specifications for City review. Comcast shall review and provide comments
within five (5) working days of receipt. If Comcast does not provide the City
with comments within five (5) working days, the schedule shall be considered
accepted by Comcast. Comcast shall complete its work in accordance with the
City's Contractor's schedule. Comcast will not be held liable for any delays in
the schedule created by the City's Contractor or another utility's delay.
3. A weekly meeting will be held in which the City's Contractor will provide a
schedule and list of materials needed for the following two weeks. Comcast
will have at least five (5) working days to deliver the materials according to
the list of materials given to them at the weekly meeting. A representative
from Comcast shall attend each meeting and provide weekly progress reports.
The Comcast representative shall be responsible for coordinating the delivery
of materials per the schedule at these weekly meetings.
4. Comcast shall furnish all materials including vaults, conduits, and all other
materials necessary for installation of the vaults and conduits required by the
City's Contractor for that week, not less than ten (10) working days prior to
the date that the work is scheduled based upon the weekly meeting. The City's
Contractor shall provide a location to Comcast for the materials to be
delivered, off-loaded by the City's Contractor, and placed in a secure area.
5. Comcast will provide an inspector on -site, on two (2) working days' notice, to
inspect the installation of all vault and conduit installation work. Comcast will
not provide a daily on -site inspector, but will within two (2) working days'
notice provide an inspector to inspect the requested area of the joint trench for
the placement of their vaults and conduits. Comcast's inspector shall not
direct the City's Contractor in any manner; the Comcast inspector shall
communicate all requirements and requests to the City's inspector.
6. Comcast shall, within ten (10) working days after receipt of written
notification of completion of installation of Comcast's conduit and vault, issue
written notification of any deficiencies or issue written notification of
acceptance. The City's Contractor will correct the deficiencies upon approval
by the City of the requested work. If, after the ten (10) working day period,
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3.11.a
notification has not been received by City, then the Comcast conduit and vault
system shall be considered complete and accepted by Comcast.
7. Once all sections of vault and conduit installation are completed by the City and
accepted by Comcast, the City will issue a Notice to Proceed to Comcast to
commence installation of the conductors and equipment. Comcast or its
contractor's crews may need to accommodate another utility that is trying to work
in the same area. Comcast, or its contractor, will complete installation of the
conductors and equipment within twenty (20) working days from the City's
Notice to Proceed; provided that reasonable access to the project is given by the
City's Contractor or a subcontractor in the area where the City is requesting
Comcast to begin work. Comcast shall notify the City in writing when the new
underground system is energized. Comcast will coordinate its conductor and
equipment installation such that Comcast, or its contractor, will install as much of
this equipment as possible prior to completion of the entire vault and conduit
system by the City's Contractor.
8. Comcast will be responsible for plant installation and wreck -out work
associated with the undergrounding. This work shall include but not be limited
to furnishing and installing all cables, conductors and electrical equipment for
the conversion to underground, and for the removal of other equipment no
longer needed.
9. Comcast, or its contractor, will perform cut -over and transfer of existing
customers and facilities to the new underground system where applicable.
Comcast or its contractor will notify such customers 48 hours in advance of
the pending outage.
10. Once transfer of existing customers and facilities to the new underground system
is complete, Comcast, or its contractor, will remove all overhead systems within
two (2) working days. Based on PUD Joint Utility Agreement, Comcast will be
responsible for removing the pole(s) if their lines are the last ones standing.
11. Comcast will provide the Certification of Materials Origin (CMO),
guaranteeing that all their products containing steel or iron (incorporated into
the project) will meet all "Buy America" provisions (23 CFR 635.410, 23 USC
313). This provision applies to all products manufactured predominately of
steel and iron, if the product consists of at least 90% steel or iron content when
it is delivered to the jobsite for installation. The 90% is a percentage of the
total monetary value of the manufactured product.
12. Comcast shall maintain any utility facilities constructed under this Agreement
from the date of acceptance of the facilities by Comcast. The cost of any future
improvements and / or maintenance, repairs, or corrections to any utility
facilities covered under the terms of this Agreement shall be the exclusive
responsibility of Comcast in accordance with this Agreement.
C. Traffic Control. Comcast or its contractor will provide traffic control and flaggers for
installation of new underground conductors and devices along with overhead
construction and removal when required. Comcast will coordinate its traffic control with
other utilities, the City's Contractor and the City. Comcast should keep at least one lane
open in each direction at all times, unless otherwise approved by City Engineer. In the
event that lane closure(s) are necessary for performance of work, Comcast shall be
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limited to working between the hours of 7AM to 6PM from July 1st, 2016 through
September 6t', 2016 and between the hours of 8AM to 4:30PM on all other days,
(excluding weekends and holidays), unless otherwise approved by the City Engineer.
Traffic control plans must be approved ten (10) working days in advance by the City
before implementation by Comcast.
5. COST ALLOCATION
A. Lump sum. Comcast agrees to pay the estimated lump sum of $41,659.95 to the City as
compensation for the City's work under this Agreement. The estimated lump sum includes
the contractor costs for the installation of their conduits and vaults, mobilization, surveying,
erosion control, and other incidentals costs to complete the work. The cost allocated to the
design of this utility work is also included in the lump sum cost (calculated based on the
number of Comcast conduits per joint trench and length of joint trench). This amount does
not include any additional change order expenses that are caused by Comcast.
The estimated lump sum shall be paid as follows:
1. 20% of the total estimated lump sum within thirty (30) days of the signing of this
Agreement.
2. 30% of the total estimated lump sum not more than sixty (60) days after the City's
Contractor has completed 50% of the utility undergrounding work.
3. The remaining 50% of the total estimated lump sum not more than sixty (60) days
after the City's Contractor has completed 100% of the utility undergrounding
work.
4. If the actual cost of Comcast's portion of the underground work exceeds the
"estimated lump sum" referenced in paragraphs 1 through 3 above, Comcast shall
pay the remaining actual costs to the City within 30 days of Comcast's completion
of the work identified in Section 4 ("Responsibilities of Comcast") above.
5. The City will provide Comcast with advance notice of reasonably expected dates
of completion of 50% and 100% of the utility undergrounding work. Comcast
agrees to initiate internal funding request procedures at the time that the advance
notice is provided, so that Comcast's payments will be made as soon as possible
after the actual completion dates, and within the maximum number of days
specified in paragraphs 1 through 4 above.
B. Change Orders. Payment for change orders shall be determined based upon the following:
1. By City. Comcast agrees to pay its share, as determined by the City based upon
Section 1-09.4, Equitable Adjustments, 2016 Standard Specifications, of any
additional expenses incurred in providing the trench due to any over excavation
required or any other unforeseen conditions, including any additional trench width
or depth attributable to errors in their design or conflicts not accounted for in their
design, as well as additional expenses due to any delays caused by Comcast.
2. By Comcast. Approval of change orders requested by Comcast shall be obtained
from the City. Comcast shall submit any change requested to be performed by the
City's Contractor to the City's Inspector. The City's Inspector shall submit
change order requests to the City's Contractor, obtain a price from the City's
Contractor to perform the work, and notify Comcast of this price. Comcast shall
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3.11.a
have twenty-four (24) hours to respond. Comcast shall be liable to the City for all
additional costs incurred by the City to perform additional work.
C. Claims by City's Contractor. Comcast agrees to pay the entire cost of any claims made by the
City's Contractor that are determined by the City to be caused by Comcast. These claims may
include, but are not limited to, claims for delays caused by untimely installation of Comcast
facilities, delays caused by Comcast's failure to timely provide materials, or any other claims
caused by Comcast based upon disputes between the City's Contractor and Comcast's
contractor or Comcast's inspector.
6. HOLD HARMLESS & INDEMNITY
A. 1. Comcast shall hold harmless, indemnify and defend the City, its officers, appointed and
elected officials, employees and agents, from and against any and all claims, actions,
suits, liability, loss, expenses, damages and judgments of any nature whatsoever,
including costs and attorney's fees in defense thereof, for injury, sickness, liability or
death to persons or damage to property or business, caused by or arising out of Comcast's
negligent or intentional acts, errors or omissions in the performance of this Agreement
and arising by reason of Comcast's participation in the City's project. PROVIDED, that in
the event of the concurrent negligence of the Parties, Comcast's obligations hereunder
shall apply only to the percentage of fault attributable to Comcast, its officers, officials,
employees or agents.
2. Comcast shall hold harmless, indemnify and defend the City, its officers, appointed
and elected officials, employees and agents from and against any and all claims, costs,
expenses, actions, suits, liability, loss, damages and judgments of any nature whatsoever,
including costs and attorney's fees in defense thereof, caused by or relating to Comcast's
or its contractor's failure to timely complete its work, except as identified elsewhere in
this Agreement.
B. The City shall hold harmless, indemnify and defend Comcast, its officers, appointed and
elected officials, employees and agents, from and against any and all claims, actions, suits,
liability, loss, expenses, damages and judgments of any nature whatsoever, including costs
and attorney's fees in defense thereof, for injury, sickness, liability or death to persons or
damage to property or business, caused by or arising out of the City's negligent or intentional
acts, errors or omissions in the performance of this Agreement and arising by reason of the
City participation in the City's project. PROVIDED, that in the event of the concurrent
negligence of the Parties, the City's obligations hereunder shall apply only to the percentage
of fault attributable to the City, its officers, officials, employees or agents.
C. The foregoing indemnity provisions are specifically and expressly intended to constitute a
waiver of each Party's immunity under Washington Industrial Insurance Act, Title 51, with
respect to the other Party only, and only to the extent necessary to provide each party with a
full and complete indemnity of claims made by the other Party's employees. The Parties
acknowledge that these provisions were specifically negotiated and agreed upon by them.
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3.11.a
D. The provisions of this Section shall survive the expiration or earlier termination of the
Agreement with regard to any event that occurs prior to or on the date of such expiration or
earlier termination.
7. OTHER RIGHTS AND DUTIES CONTROLLED BY FRANCHISE
All other rights and duties of Comcast and the City concerning this Agreement are governed
by the franchise between Comcast and the City of Edmonds, as it presently exists and as it
may be hereafter amended.
8. INSURANCE
Comcast shall procure and maintain for the duration of this Agreement, insurance against
claims for injuries to persons or damage to property which may arise from or in connection
with the provision of services or materials to the City. Insurance is to be placed with insurers
with a current A.M. Best rating of not less than A:VII. Comcast's maintenance of insurance
as required by this Agreement shall not be construed to limit Comcast's liability to the
coverage provided by such insurance, or otherwise limit the City's recourse to any remedy
available at law or in equity. Comcast shall obtain, at a minimum, a Commercial General
Liability policy with coverage limits of not less than $1,000,000 each occurrence, $2,000,000
general aggregate and $2,000,000 product liability aggregate limit. The insurance policies are
to contain, or be endorsed to contain, the following provisions for Commercial General
Liability insurance:
1. Comcast's insurance coverage shall be primary insurance as respect the City. Any
insurance, self-insurance, or insurance pool coverage maintained by the City shall
be in excess of Comcast's insurance and shall not contribute with it.
2. Comcast's insurance shall be endorsed to state that coverage shall not be cancelled
by either party, except after thirty (30) days prior written notice has been given to
the City.
Comcast shall furnish the City with certificates and a copy of any amendatory endorsements
evidencing Comcast's insurance requirements before the commencement of Comcast's
obligations under this Agreement.
9. MISCELLANEOUS
A. This agreement expires upon completion of the 76t' @ 212'h Intersection
Improvements project.
B. Waiver by the City of any provision of this Agreement or any time limitation provided
for in this Agreement shall not constitute a waiver of any other provision.
C. Jurisdiction and venue for this Agreement lie exclusively in Snohomish County,
Washington.
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3.11.a
Dated this day of , 2016
CITY OF EDMONDS
David O. Earling
Mayor
ATTEST/AUTHENTICATED:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
Name:
Its
COMCAST
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3.12
City Council Agenda Item
Meeting Date: 06/7/2016
Authorization for Mayor to Sign an Agreement with Wave Broadband for the underground conversion of
overhead utility lines within the 76th @ 212th Intersection Improvements project limits
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
On May 24, 2016, staff presented this item to City Council and it was forwarded to the June 7th consent
agenda for approval.
Staff Recommendation
Authorize Mayor to sign the agreement.
Narrative
As part of the 76th Ave and 212`" St. Intersection Improvements project, Wave's overhead utility lines
will be converted to an underground system. The City's contractor and Wave will be responsible for
certain tasks during the construction phase, in order to complete the conversion. The City's contractor
will excavate a joint trench, install vaults and conduits, and backfill and compact the trench. Wave will
provide the vaults and conduits to the City's contractor. Once those have been installed, Wave will be
responsible for installing their conductors and equipment and removing their portion of the overhead
system. The agreement also covers the estimated amount to be paid by Wave to the City for their share
of the work.
The project is scheduled to begin construction in July 2016. The agreement has been approved to form
by the City Attorney.
Attachments:
Wave Broadband Agreement
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3.12.a
AGREEMENT BETWEEN WAVE BROADBAND AND THE CITY OF EDMONDS
GOVERNING THE 76th AVE. W (i, 212TH ST. SW INTERSECTIONIMPROVEMENTS
THIS AGREEMENT ("Agreement") is made by and between the City of Edmonds, a
Washington municipal corporation (the "City"), and Astound Broadband, LLC dba Wave
("Wave") (collectively, the "Parties") to coordinate the undergrounding of utilities for the City's
76`h Ave. W @ 212`h St. SW Intersection Improvements.
1. PROJECT DESCRIPTION
The City is close to completing the design of the 76`h Ave. W @ 212`h St. SW Intersection
Improvements project ("Project"), at the intersection of 76th Ave. W @ 212th St. SW,
Edmonds, Washington. The intersection improvements include roadway widening for the
addition of left turn, right turn, and / or bike lanes for all movements and traffic signal
operation improvements, in order to reduce intersection delay and improve vehicle / non -
motorized transportation safety. The City has determined that, as part of the project, it
will be necessary for utilities to underground their existing overhead systems, and to
utilize the City's Contractor on the Project to install an underground conduit and vault
system. The City's Contractor will construct joint trenches to accommodate Frontier,
Comcast, the Public Utility District No 1 of Snohomish County, Wave, and WSDOT /
City utility lines. In the joint trenches, the City's Contractor will place all required
conduits and vaults that will accommodate the Wave facilities and will allow Wave to
install conductors and equipment for a new underground system. Wave will cut -over and
transfer existing customers to the new underground system and remove their overhead
systems within the Project.
2. INCORPORATED PLANS AND SPECIFICATION
The approved / sealed plans and specifications are scheduled to be completed in May 2016 and
provided to Wave at that time:
761h Ave. n, 212' St. Intersection Improvements project E1CA / c368 Federal Aid No.
CM2511(004) Plans, Specifications and Contract Documents (Contract Documents).
The plans currently being prepared by David Evans & Associates will show in detail the
location of all joint trenches and the quantity, size and type of vaults and conduits for
each joint trench.
3. RESPONSIBILITIES OF CITY OF EDMONDS
A. Design Phase:
1. Prior to Wave starting work under this agreement, City shall provide the
following information:
i. Provide Wave with a written scope of work and the limits of the
underground conversion work.
ii. Provide the project schedule showing the completion of final design,
advertisement for construction bids and approximate start date for
construction.
iii. Provide Wave the electronic drawings for the base map, utilities, and
City improvements.
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3.12.a
2. The City will conduct an initial meeting with the utility companies to discuss
scope of work, design details and project schedule for completing the design
phase.
3. The City's consultant will incorporate Wave's design plans into the City's
90% plans and specifications and prepare a Joint Utility Trench Plan for the
utility underground conversion. The 90% design will be provided to Wave for
review and comment.
4. The City will conduct a design review meeting with the utility companies to
discuss conflicts and changes identified in the 90% plans.
5. The City's consultant will incorporate Wave's comments on the 90% plans
and finalize the plans, specifications and Joint Utility Trench Plan.
6. The City will provide Wave with a copy of the final plans, specifications and
Joint Utility Trench Plan for the project.
B. Construction Phase:
1. Contractor Duties - The City's Contractor shall excavate the trench,
accommodate and coordinate the installation of City utilities, install vaults and
conduits, clear all conduits of debris, furnish and install bedding material,
backfill and compact the trench, and perform any restoration required by the
City within the right-of-way.
2. Notice of Materials Required - The City, or the City's Contractor, will provide
Wave, or its contractor, not less than ten (10) working days' notice of its
request to deliver necessary conduits, and other materials.
3. Off -Loading and Storage - The City, or the City's Contractor, will provide the
labor and equipment for the off-loading of the conduit, and vault materials
delivered by Wave to the job site. The City's Contractor will provide secure
staging and storage areas for materials provided by Wave. The City's
Contractor shall be responsible for the security and condition of these
materials until they are installed and accepted by Wave or returned to Wave's
custody.
4. Weekly Construction Meetings - Facilitate weekly (or as otherwise agreed by
the City and Wave) construction coordination meetings (including Pre -
construction meeting) to include all relevant parties participating in the joint
trench, including City's Contractor.
5. Traffic Control - Provide flagging and traffic control as required for all work
performed by the City.
4. RESPONSIBILITIES OF WAVE
A. Design Phase:
1. Attend the City's initial design meeting as referenced in section 3A(2).
2. Wave shall review the City's 90% plans, specifications and Joint Utility
Trench Plan and provide comments to the City within ten (10) working days.
3. Attend the City's 90% design review meeting as referenced in section 3A(4).
4. Wave shall review and approve the City's final plans, specifications and Joint
Utility Trench Plan within ten (10) working days. Wave shall immediately
notify City, if revisions are needed to the final plans, specifications or Joint
Utility Trench Plan. Wave's approval of the final plans, specifications and
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3.12.a
Joint Utility Trench Plan shall be submitted to the City in writing within the
ten (10) working day period.
5. Wave shall provide the City with the number of working days to complete the
installation of cables, conductors and remove Wave's overhead system.
6. Wave shall attend additional City Utility coordination meetings, as necessary,
to resolve all remaining design conflicts, issues and changes.
B. Construction Phase. Wave shall maintain continued coordination with the City's
Contractor regarding installation of Wave's facilities. This coordination shall
include, but not be limited, to the following:
1. Wave shall attend the Preconstruction Meeting.
2. Subject to the schedule required in the City's Bid and Contract Document
Specifications for 76th @ 2121h Intersection Improvements project, the City's
Contractor shall prepare a schedule of work in accordance with the plans and
specifications for City review. Wave shall review and provide comments
within five (5) working days of receipt. If Wave does not provide the City
with comments within five (5) working days, the schedule shall be considered
accepted by Wave. Wave shall complete its work in accordance with the
City's Contractor's schedule. Wave will not be held liable for any delays in the
schedule created by the City's Contractor or another utility's delay.
3. A weekly meeting will be held in which the City's Contractor will provide a
schedule and list of materials needed for the following two weeks. Wave will
have at least five (5) working days to deliver the materials according to the list
of materials given to them at the weekly meeting. A representative from Wave
shall attend each meeting (when necessary) and provide weekly progress
reports (when necessary). The Wave representative shall be responsible for
coordinating the delivery of materials per the schedule at these weekly
meetings.
4. Wave shall furnish the vaults and all materials necessary for installation of the
vaults required by the City's Contractor for that week, not less than ten (10)
working days prior to the date that the work is scheduled based upon the
weekly meeting. The City's Contractor shall provide a location to Wave for
the materials to be delivered, off-loaded by the City's Contractor, and placed in
a secure area.
5. Wave will provide an inspector on -site, on two (2) working days' notice, to
inspect the installation of all vault and conduit installation work. Wave will
not provide a daily on -site inspector, but will within two (2) working days'
notice provide an inspector to inspect the requested area of the joint trench for
the placement of their vaults and conduits. Wave's inspector shall not direct
the City's Contractor in any manner; the Wave inspector shall communicate
all requirements and requests to the City's inspector.
6. Wave shall, within ten (10) working days after receipt of written notification
of completion of installation of Wave's conduit and vault, issue written
notification of any deficiencies or issue written notification of acceptance.
The City's Contractor will correct the deficiencies upon approval by the City
of the requested work. If, after the ten (10) working day period, notification
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3.12.a
has not been received by City, then the Wave conduit and vault system shall
be considered complete and accepted by Wave.
7. Once all sections of vault and conduit installation are completed by the City and
accepted by Wave, the City will issue a Notice to Proceed to Wave to commence
installation of the conductors and equipment. Wave or its contractor's crews may
need to accommodate another utility that is trying to work in the same area.
Wave, or its contractor, will complete installation of the conductors and
equipment within twenty three (23) working days from the City's Notice to
Proceed; provided that reasonable access to the project is given by the City's
Contractor or a subcontractor in the area where the City is requesting Wave to
begin work. Wave shall notify the City in writing when the new underground
system is energized. Wave will coordinate its conductor and equipment
installation such that Wave, or its contractor, will install as much of this
equipment as possible prior to completion of the entire vault and conduit system
by the City's Contractor.
8. Wave will be responsible for plant installation and wreck -out work associated
with the undergrounding. This work shall include but not be limited to
furnishing and installing all cables, conductors and electrical equipment for the
conversion to underground, and for the removal of other equipment no longer
needed.
9. Wave, or its contractor, will perform cut -over and transfer of existing
customers and facilities to the new underground system where applicable.
Wave or its contractor will notify such customers 48 hours in advance of the
pending outage.
10. Once transfer of existing customers and facilities to the new underground system
is complete, Wave, or its contractor, will remove all overhead systems within two
(2) working days. Based on PUD Joint Utility Agreement, Wave will be
responsible for removing the pole(s) if their lines are the last ones standing.
11. Wave will provide the Certification of Materials Origin (CMO), guaranteeing
that all their products containing steel or iron will meet all "Buy America"
provisions (23 CFR 635.4101 23 USC 313). This provision applies to all
products manufactured predominately of steel and iron, if the product consists
of at least 90% steel or iron content when it is delivered to the jobsite for
installation. The 90% is a percentage of the total monetary value of the
manufactured product.
12. Wave shall maintain any utility facilities constructed under this Agreement
from the date of acceptance of the facilities by Wave. The cost of any future
improvements and / or maintenance, repairs, or corrections to any utility
facilities covered under the terms of this Agreement shall be the exclusive
responsibility of Wave in accordance with this Agreement.
C. Traffic Control. Wave or its contractor will provide traffic control and flaggers for
installation of new underground conductors and devices along with overhead
construction and removal when required. Wave will coordinate its traffic control with
other utilities, the City's Contractor and the City. Wave should keep at least one travel
lane open in each direction at all times, unless otherwise approved by City Engineer. In
the event that lane closure(s) are necessary for performance of work, Wave shall be
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limited to working between the hours of 7AM to 6PM from July 1st, 2016 through
September 61h, 2016 and between the hours of 8AM to 4:30PM on all other days
(excluding weekends and holidays), unless otherwise approved by the City Engineer.
Traffic control plans must be approved ten (10) working days in advance by the City
before implementation by Wave.
5. COST ALLOCATION
A. Lump sum. Wave agrees to pay the estimated lump sum of $85,815 to the City as
compensation for the City's work under this Agreement. The estimated lump sum
includes the contractor costs for Wave's portion of the joint trench (decided by the number
of conduits placed), installation for their vaults, traffic control, mobilization, erosion
control, and other incidentals costs to complete the work. The cost allocated to the design
and construction management of this utility work is also included in the lump sum cost
(calculated based on the number of Wave conduits per joint trench and length of joint
trench). This amount does not include any additional change order expenses that are
caused by Wave.
The estimated lump sum shall be paid as follows:
1. 20% of the total estimated lump sum within thirty (30) days of the signing of this
Agreement.
2. 30% of the total estimated lump sum not more than sixty (60) days after the City's
Contractor has completed 50% of the utility undergrounding work.
3. The remaining 50% of the total estimated lump sum not more than sixty (60) days
after the City's Contractor has completed 100% of the utility undergrounding
work.
4. If the actual cost of Wave's portion of the underground work exceeds the
"estimated lump sum" referenced in paragraphs 1 through 3 above, the City shall
provide Wave with a full accounting of the project and specifically identify any
overage that has been allocated to Wave. Wave shall pay any undisputed portion
the remaining actual costs to the City within 30 days of Wave's completion of the
work identified in Section 4 ("Responsibilities of Wave") above.
5. The City will provide Wave with advance notice of reasonably expected dates of
completion of 50% and 100% of the utility undergrounding work. Wave agrees to
initiate internal funding request procedures at the time that the advance notice is
provided, so that Wave's payments will be made as soon as possible after the
actual completion dates, and within the maximum number of days specified in
paragraphs 1 through 4 above.
B. Change Orders. Payment for change orders shall be determined based upon the following:
1. By City. Wave agrees to pay its share, as determined by the City based upon
Section 1-09.4, Equitable Adjustments, 2016 Standard Specifications, of any
additional expenses incurred in providing the trench due to any over excavation
required or any other unforeseen conditions, including any additional trench width
or depth attributable to errors in their design or conflicts not accounted for in their
design, as well as additional expenses due to any material delays caused solely by
Wave.
5
Packet Pg. 232
3.12.a
2. By Wave. Approval of change orders requested by Wave shall be obtained from
the City. Wave shall submit any change requested to be performed by the City's
Contractor to the City's Inspector. The City's Inspector shall submit change order
requests to the City's Contractor, obtain a price from the City's Contractor to
perform the work, and notify Wave of this price. Wave shall have twenty-four
(24) hours to respond. Wave shall be liable to the City for all additional
reasonable costs incurred by the City to perform additional work.
C. Claims by City's Contractor. Wave agrees to pay the entire cost of any claims made by
the City's Contractor that are reasonably determined by the City to be solely caused by Wave.
These claims may include, but are not limited to, claims for delays caused by untimely
installation of Wave facilities, delays caused by Wave's failure to timely provide materials, or
any other claims caused by Wave based upon disputes between the City's Contractor and
Wave's contractor or Wave's inspector.
6. HOLD HARMLESS & INDEMNITY
A. 1. Wave shall hold harmless, indemnify and defend the City, its officers, appointed and
elected officials, employees and agents, from and against any and all third -party claims,
actions, suits, liability, loss, expenses, damages and judgments of any nature whatsoever,
including costs and attorney's fees in defense thereof, for injury, sickness, liability or
death to persons or damage to property or business, caused by or arising out of Wave's
negligent or intentional acts, errors or omissions in the performance of this Agreement
and arising by reason of Wave's participation in the City's project. PROVIDED, that in
the event of the concurrent negligence of the Parties, Wave's obligations hereunder shall
apply only to the percentage of fault attributable to Wave, its officers, officials,
employees or agents.
2. Wave shall hold harmless, indemnify and defend the City, its officers, appointed and
elected officials, employees and agents from and against any and all third -party claims,
costs, expenses, actions, suits, liability, loss, damages and judgments of any nature
whatsoever, including costs and attorney's fees in defense thereof, caused by or relating to
Wave's or its contractor's failure to timely complete its work, except as identified
elsewhere in this Agreement if such failure is the sole cause of such indemnity claim.
B. The City shall hold harmless, indemnify and defend Wave, its officers, appointed and
elected officials, employees and agents, from and against any and all third -party claims,
actions, suits, liability, loss, expenses, damages and judgments of any nature whatsoever,
including costs and attorney's fees in defense thereof, for injury, sickness, liability or death to
persons or damage to property or business, caused by or arising out of the City's negligent or
intentional acts, errors or omissions in the performance of this Agreement and arising by
reason of the City participation in the City's project. PROVIDED, that in the event of the
concurrent negligence of the Parties, the City's obligations hereunder shall apply only to the
percentage of fault attributable to the City, its officers, officials, employees or agents.
C. The foregoing indemnity provisions are specifically and expressly intended to constitute a
waiver of each Party's immunity under Washington Industrial Insurance Act, Title 51, with
C�
Packet Pg. 233
3.12.a
respect to the other Party only, and only to the extent necessary to provide each party with a
full and complete indemnity of claims made by the other Party's employees. The Parties
acknowledge that these provisions were specifically negotiated and agreed upon by them.
D. The provisions of this Section shall survive the expiration or earlier termination of the
Agreement for a period of two (2) years with regard to any event that occurs prior to or on the
date of such expiration or earlier termination.
7. OTHER RIGHTS AND DUTIES CONTROLLED BY FRANCHISE
All other rights and duties of Wave and the City concerning this Agreement are governed by
the franchise between Wave and the City of Edmonds, as it presently exists and as it may be
hereafter amended.
8. INSURANCE
Wave shall procure and maintain for the duration of this Agreement, insurance against claims
for injuries to persons or damage to property which may arise from or in connection with the
provision of services or materials to the City. Insurance is to be placed with insurers with a
current A.M. Best rating of not less than A:VII. Wave's maintenance of insurance as
required by this Agreement shall not be construed to limit Wave's liability to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at
law or in equity. Wave shall obtain, at a minimum, a Commercial General Liability policy
with coverage limits of not less than $1,000,000 each occurrence, $2,000,000 general
aggregate and $2,000,000 product liability aggregate limit. The insurance policies are to
contain, or be endorsed to contain, the following provisions for Commercial General Liability
insurance:
Wave's insurance coverage shall be primary insurance as respect the City. Any
insurance, self-insurance, or insurance pool coverage maintained by the City shall
be in excess of Wave's insurance and shall not contribute with it.
Wave 's insurance shall not be cancelled by either party, except after thirty (30)
days prior written notice has been given to the City.
Wave shall furnish the City with certificates and a copy of any amendatory endorsements
evidencing Wave's insurance requirements before the commencement of Wave's obligations
under this Agreement.
9. MISCELLANEOUS
A. This agreement expires upon completion of the 76t' @ 212'h Intersection
Improvements project.
B. Waiver by the City of any provision of this Agreement or any time limitation provided
for in this Agreement shall not constitute a waiver of any other provision.
7
Packet Pg. 234
3.12.a
C. Jurisdiction and venue for this Agreement lie exclusively in Snohomish County,
Washington.
D. Except for each party's respective indemnification obligations set forth in this
Agreement, neither party will be liable for any damages for lost profits, lost revenues, loss of
goodwill, loss of anticipated savings, loss of data or cost of purchasing replacement services,
or any indirect, incidental, special, consequential, exemplary or punitive damages arising out
of the performance or failure to perform under this Agreement or, even if the party has been
advised, knew or should have known of the possibility of such damages.
Dated this day of , 2016
CITY OF EDMONDS
David O. Earling
Mayor
ATTEST/AUTHENTICATED:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
ASTOUND BROADBAND, LLC
Name:
Its
Packet Pg. 235
3.13
City Council Agenda Item
Meeting Date: 06/7/2016
Authorization to Contract with James G. Murphy to sell surplus city equipment
Staff Lead: Phil Williams
Department: Public Works & Utilities
Preparer: Royce Napolitino
Background/History
Unit # 31-SWR 1996 Volvo Vactor - Vin# 4V5DCFPFOVR738292
Unit # 791-POL 2006 Dodge Stratus - Vin# 1B3AL46T86N182791
This item was presented to the City Council on May 17, 2016. There was Council consensus to forward it
to the next available consent agenda for approval.
Staff Recommendation
It is recommended that authorization be given to Public Works to contract with James G. Murphy
Auctioneers to sell surplus city vehicles.
Narrative
Previously, the city has utilized the services of James G. Murphy Auctioneers to sell surplus city vehicles
and equipment. This has proven to be a cost effective method to manage surplus items.
Fiscal Impact
Monies will be deposited into B-Fund Replacement Account.
Packet Pg. 236
3.14
City Council Agenda Item
Meeting Date: 06/7/2016
Authorization to purchase (1) new Caterpillar 420F2 HRC Backhoe Loader from NC Machinery.
Washington state contract #00410 and authorization to surplus their existing backhoe, unit #18, at
auction.
Staff Lead: Phil Williams and Mike Adams
Department: Public Works & Utilities
Preparer: Royce Napolitino
Background/History
This item was presented to the City Council on May 10, 2016. There was Council consensus to place this
item on the next available consent agenda for approval.
Staff Recommendation
It is recommended that authorization be given to the Department of Public Works to purchase (1) new
Caterpillar 420F2 HRC Backhoe Loader for $102,432.87 and that further authorization be given to
surplus the existing Parks Department backhoe at auction after delivery and acceptance of the new
equipment
Narrative
Unit# 18 is a 1995 Ford 445D loader that is due for replacement. The Parks department desires to
replace this unit with a 4WD backhoe/loader with a thumb. This has been previously been budgeted and
approved for replacement in the 2016 Fleet Replacement Budget. Unit #18 will go to Murphy's Auction;
we expect to receive $5000 upon its sale. The trade in quote from NC Machinery is $3,675
Packet Pg. 237
4.1
City Council Agenda Item
Meeting Date: 06/7/2016
Music4Life Proclamation (5 minutes)
Staff Lead: Dave Earling
Department: Mayor's Office
Preparer: Carolyn LaFave
Background/History
Staff Recommendation
<Type or insert text here>
Narrative
The creative concept for Music4LifeT1" was born in the fall of 2007 and is an ongoing program. The goal is
clear: put musical instruments in good playing condition into the hands of children and youth. Procure
the instruction, supplies, and support (like instrument maintenance) to strengthen the elementary
instrumental music program and ensure strong music programs.
They acquire musical instruments, supplies, and other resources from citizens who understand the value
of music in a child's life. They work with instrument manufacturers, rental agencies, wholesalers,
retailers, and others around the world who have access to serviceable musical instruments. Anyone who
loves music and believes in music education for all children can join the effort!
Attachments:
Music4Life 2016
Packet Pg. 238
O
lirarfamuflan
City of Edmonds • Office of the Mayor
June is Music4Life"" Month Proclamation
WHEREAS: the benefits of participation in instrumental music at any age can last a lifetime;
and
WHEREAS: research now shows that students who participate in instrumental music programs
tend to do better in math, science, history, literature, reading, writing,
international languages, even in computer science and other academic disciplines;
and
WHEREAS: music education is an integral part of a well-rounded education that prepares students
for success in life by teaching teamwork and discipline; and
WHEREAS: the cost of owning or renting an instrument is a barrier preventing students from low
income families from participating in instrumental music; and
WHEREAS: many adults have lovingly -used musical instruments stored in their garages or attics
and that they no longer use; and
WHEREAS: Music4Life TM ( www.Music4Life.or) is a non-profit organization that has been
repairing and providing ready -to -play musical instruments to participating public
schools for use by students in need since 2007; and
WHEREAS: Music4Life guarantees that all instruments will be used exclusively for the benefit of
students in the school district for which they are donated; and
WHEREAS: Music4Life has provided approximately 1,800 musical instruments to children in the
greater Seattle area, including those attending Edmonds, Highline, Mukilteo, Seattle
and Shoreline Public Schools;
NOW, THEREFORE, I, David O. Earling, Mayor, declare that
June Is Music4Liferm "!Month
in the City of Edmonds and encourage all our citizens to donate any lovingly used musical instruments
they may have to www.MusicaLife.org and show what financial support they can to this fine home-
grown organization.
Musical instrument Donor Forms must accompany the
downloading at www.Music4Life.org.
ted instrument and are available for
Dave Earling, Mayor
May 2, 2016
Packet Pg. 239
4.2
City Council Agenda Item
Meeting Date: 06/7/2016
Snohomish County Tourism Bureau Presentation (15 minutes)
Staff Lead: Patrick Doherty
Department: Economic Development
Preparer: Patrick Doherty
Background/History
The City of Edmonds provides an annual contribution of $6,000.00 to the Snohomish County Tourism
Bureau to promote tourism to the Edmonds and vicinity. Each year the Tourism Bureau provides annual
update to City Council, highlighting accomplishments over the past year and goals and objectives for the
upcoming year.
Staff Recommendation
N/A
Narrative
Amy Spain, Executive Director of the Snohomish County Tourism Bureau, will be making this
presentation to City Council.
Packet Pg. 240
6.1
City Council Agenda Item
Meeting Date: 06/7/2016
Public Hearing on the 2017-2022 Six -Year Transportation Improvement Program (30 minutes)
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
On May 24, 2016, staff presented this item to City Council and a Public Hearing was scheduled for the
June 7th City Council meeting.
Staff Recommendation
Consider public comment and discuss possible changes and/or forward the item to the consent agenda
for approval at a future City Council meeting.
Narrative
The Six Year Transportation Improvement Program (TIP) is a transportation planning document that
identifies funded, partially funded, and unfunded projects that are planned or needed over the next six
calendar years. The TIP also identifies the expenditures and secured or reasonably expected revenues
for each of the projects included in the TIP. The City practice in preparing the TIP each year has been to
keep it financially constrained the first 3 years (2017-2019), but not the last 3 years (2020-2022).
RCW 35.77.010 and 36.81.121 require that each city update and adopt their TIP prior to adoption of the
budget. A copy of the adopted TIP will be submitted to the Puget Sound Regional Council, Washington
State Department of Transportation, and adjacent jurisdictions after it has been approved by City
Council.
Some of the projects in the TIP are shown as funded through secured or unsecured Federal / State
grants, as well as from the local funds. Due to a shortfall in transportation funding, a number of
unsecured State and Federal transportation grants have been programmed to fund projects beginning in
2020. Most transportation grants are competitive, and the success of how many grants are secured in
the future will depend on other transportation needs and funding requests in the region. Projects not
identified in this document may not be eligible for Federal / State funding. All projects in the
2017-2022 TIP are identified in the 2015 Transportation Plan.
Attachments:
Resolution
Draft Six -Year (2017-2022) TIP
Packet Pg. 241
6.1.a
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EDMONDS, WASHINGTON, APPROVING THE 2017-2022
TRANSPORTATION IMPROVEMENT PROGRAM (TIP) AND
DIRECTING FILING OF THE ADOPTED PROGRAM WITH
THE WASHINGTON STATE DEPARTMENT OF
TRANSPORTATION.
WHEREAS, RCW 35.77.010 and 36.81.121 require that each city and town is
required to adopt a Transportation Improvement Program (TIP) and file a copy of such adopted
program with the Washington State Department of Transportation (WSDOT); and
WHEREAS, the TIP identifies all planned projects over the next 6 years, along
with the appropriate funding source; now, therefore,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON,
HEREBY RESOLVES AS FOLLOWS:
Section 1. The Transportation Improvement Program is hereby adopted pursuant
to the requirements of RCW 35.77.010 and 36.81.121 to be effective on June 8', 2016 and to
continue in full force and effect until amended. A copy of such Transportation Improvement
Program for the years 2017 to 2022 is attached hereto as Exhibit A and incorporated by this c
reference as fully as if herein set forth.
as
D:
Section 2. The City Clerk is hereby requested and directed to file a certified copy
a�
E
of the Transportation Improvement Program with the Washington State Department of
Transportation. Q
-1-
Packet Pg. 242
6.1.a
RESOLVED this day of , 2016.
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.
APPROVED:
MAYOR, DAVE O. EARLING
-2-
Packet Pg. 243
6.1.b
City of Edmonds
Six Year Transportation Improvement Program (2017-2022)
Grant Opportunity
Project
(2017-2022)
Project Name
Purpose
Phase(s)
Total Cost
Source(s)
2017
2018
2019
2020
2021
2022
New ro etta not inclutletl in 2016-2021 TIP
Secured rant Since 2016-2021 TIP
Recentlyran submittetl t
PreservationlMaintenance Projects:
Annual Street Preservation
Grind pavement, overlay, chip seal,
Possible Grant
Engineering
$1,900,000
(Federal, unsecured)
$900,000
$1,000,000
Program
&
&
$0
(State)
and slurry seal
Local Funds
Construction
$10,976,000
(Local, General Fund)
$1,190,000
$1,420,000
$2,000,000
$2,060,000
$2,120,000
$2,186,000
84th Ave. W Overlay from
Possible Grant
Engineering
$750,000
(Federal, unsecured)
$750,000
220th St. SW to 212th St. SW
Grind pavement and overlay
&
&
$0
(State)
Local Funds
Construction
$190,000
(Local, General Fund)
$190,000
Citywide Signal
Upgrade traffic signal cabinets and
Possible Grant
Engineering
$650,000
(Federal, unsecured)
$326,000
$326,000
Improvements
&
&
$0
(State)
improve technology
Local Funds
Construction
$0
Local
Puget Dr. @ OVD Signal Upgrades
Possible grant
Engineering
$287 500
(Federal, unsecured)
$37,500
$250,000
Upgrade traffic signal
&
&
$0
(State)
Local Funds
Construction
$212 500
Local
$37,500
$175 000
238th @ 100th Ave. Signal Upgrades
Rebuild traffic signal system
Engineering
$0
(Federal)
with new signal mast arms, cabinet, and
Possible Grant
&
$765 000
(State, unsecured)
$765,000
video detection
Construction
$0
(Local)
Main St. @ 3rd Signal Upgrades
Possible grant
Engineering
$287,500
(Federal, unsecured)
$37,600
$250,000
Upgrade traffic signal
&
&
$0
(State)
Local Funds
Construction
$87,500
(Local)
$37,500
$60,000
TOTAL
$2 130 000
$1 420 000
$2 900 000
$3 225 000
$3 945 000
$2 486 000
Safety / Capacity Projects:
228th St. SW. Corridor Safety
Construct missing roadway link on 228th St. SW between
Secured grant
$10 000
(Federal, secured)
$10,000
Improvements
Hwy. 99 and 76th Ave. W, with various utility upgrades.
&
Construction
$0
(State)
Local Funds
$0
Local
228th St. SW. from
Widen roadway to add two-way left turn lane along stretch or
Possibe grant
$50,000
(Federal, unsecured)
$50,000
Hwy. 99 to 95th PI. W
left turn lanes at specific intersections.
&
Design
$0
(State)
Install sidewalk and bike lanes.
Local Funds
$50,000
Local
$50,000
76th Av. W @ 212th St. SW Intersection
Re -design intersection to reduce intersection delay and
$2,000,000
(Federal, secured)
$2,000,000
Improvements
improve level of service (LOS). Various utility
Secured Grant
$100 000
(Local, Traffic Impact Fees)
$100,000
improvements are also included in the project.
&
Construction
$300,000
(Local, Fund 421)
$300,000
Local Funds
$200,000
(Local, Fund 422)
$200,000
$300,000
(Local, Fund 423)
$300,000
Hwy. 99 Safety Improvements
Install C-Curb along this section of Hwy. 99 to restrict left turns into
$0
(Federal)
from 216th St. SW to 224th St. SW
driveway from the two-way left turn lane and add left turn pockets
Local Funds
Construction
$0
(State)
in certain areas.
$5 000
Local General Funds
$5 000
SR-99 Gateway/Revitalization
Install gateway elements and safety improvements
Engineering
$0
(Federal)
along the SR-99 Corridor.
Grant secured
&
$5 000 000
(State, secured)
$500,000
$4,500,000
Construction
$0
(Local)
SR 524 (196th St. SW) @
Design intersection improvements and addition of guardrail on
Design
$0
(Federal)
88th Ave W. Intersection
the west side of intersection due to 12' vertical drop (grade.
Possible Grant
$122,000
(State, unsecured)
$122,000
$71,000
Improvements
adjustment to improve sight distance to be considered).
(Local, traffic impact fees)
$71,000
ROW acquisition
ROW
$0
(Federal)
&
$87,500
(State, unsecured)
$87,500
$87,500
Local
$87,500
Complete intersection improvements
Construction
$585 000
(Federal, unsecured)
$585,000
Local Funds
$0
(State)
$0
Local
Main St. @ 9th Ave.
Installation of traffic signal or mini -roundabout.
Possible grant
Engineering
$788 000
(Federal, unsecured)
$118,000
$670,000
&
&
$0
(State)
Local Funds
Construction
$123,000
(Local)
$18,000
$105000
76th Av. W (a)_ 220th St. SW
Installation of new traffic signal to convert eAstinq split phasing for
Possible Grant
Engineering,
$5,186,000
(Federal, unsecured)
$86,500
$865,000
$951,500
$3,283,000
Intersection Improvements
eastbound and westbound movements to concurrent lef turn phasing
&
ROW, &
$0
(State)
with addition of right turn lane for the southbound movement.
Local Funds
Construction
$809,000
(Local)
$13,500
$135,000
$148,500
$612,000
Arterial Street Signal Coordination
Coordinate the traffic signals within 112 mile of each other
Engineering
$0
(Federal)
Improvements I Adaptive System
along 76th Ave. W, 212th St. SW, and 220th St. SW to
Local Funds Only
&
$0
(State)
improve corridor efficiencies through coordination or adaptive system.
Construction
1 $60,000
(Local)
$50,000
Hwy. 99 @ 212th St. SW
Widen 212th St. SW to add a WB and EB left turn lane.
Possible Grants
Engineering,
$2,427,000
(Federal, unsecured)
$152,000
$943,000
$1,332,000
Intersection Improvements
Provide protected I permissive left turn phasing for both
&
ROW, &
$0
(State)
movements (shared jurisdiction with City of Lynnwood)
Local Funds
Construction
$379,000
(Local wl City of Lynnwood)
$23,000
$148,000
$208,000
L
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Packet Pg. 244
6.1.b
City of Edmonds
Six Year Transportation Improvement Program (2017-2022)
Grant Opportunity
Project
(2017-2022)
Project Name
Purpose
Phase(s)
Total Cost
Source(s)
2017
2018
2019
2020
2021
2022
Hwy. 99 @ 216th St. SW
Widen 216th St. SW to add a WB and EB left turn lane.
Possible Grants
Engineering,
$2,021,000
(Federal, unsecured)
$142,000
$289,000
$1,590,000
Intersection Improvements
Provide protected I permissive left turn phasing for both
&
ROW, &
$0
(State, unsecured)
movements.
Local Funds
Construction
$314,000
Local, wl City of Lynnwood)
$22,000
$45,000
$247,000
Hwy. 99 @ 220th St. SW
Widen 220th St .SW to add westbound right turn lane and
Possible Grants
Engineering,
$2,783,000
(Federal, unsecured)
$152,000
$939,000
$1,692,000
Intersection Improvements
Hwy. 99 to add 2nd southbound left turn lane.
&
ROW, &
$0
(State)
Local Funds
Construction
$432,000
Local, wl. City Mountlake Terrace
$23,000
$146,000
1 $263,000
SR-104 @ 226th St. SW / 15th St. SW
Extend SR-104 Westbound left turn lane and complete pedestrian
Possible Grants
Engineering,
$179,000
(Federal, unsecured)
$15,000
$164,000
Intersection Improvements
and bicycle improvements with signage and traffic signal
&
&
$0
(State)
improvements.
Local Funds
Construction
$15,000
Local
$15,000
SR-104 @ 95th PI. W
Modify existing signal timing to include protected left turn phasing
Possible Grants
Engineering,
$420,000
(Federal, unsecured)
$65,000
$355,000
Intersection Improvements
and provide C-Curb with left turn channelization
&
&
$0
(State)
for access management.
Local Funds
Construction
$75,000
Local
$10,000
$65,000
SR-104 @ 238th St. SW
Install traffic signal and other
Possible Grants
Engineering,
$1,157,000
(Federal, unsecured)
$173,000
$984,000
Intersection Improvements
improvement intersections.
&
ROW, &
$0
(State)
Local Funds
Construction
$181,000
Local
$27,000
$154,000
Type 2 Raised Pavement
Install Type 2 Raised Pavement Markers
Engineering
$100,000
(Federal, unsecured)
$100,000
Markers
along the centerline of arterials and collectors, improving
Possible Grant
&
$0
(State)
roadway safety during night hours and on rainy days
Construction
$0
(Local)
Trackside Warning Systerm
Install Wayside Horns
$0
(Federal)
at Dayton St. and Main St.
at (2) railroad crossings, reducing noise levels
Local Funds Only
Construction
$0
(State)
railroad crossings
(within Downtown Edmonds) during train crossings.
$10,000
(Local, General Fund)
$10,000
TOTAL
$3,026,000
$1,000,000
$1,100,000
$5,093,000
$5,682,000
$10,517,000
Pedestrian Prolects:
Sunset Ave. Walkway
Provide walkway on the west side of Sunset Av.,
Secured Grant,
Engineering
$44,000
(Federal, secured)
$44,000
from Bell St. to Caspers St.
wl various utility upgrades.
$687,000
(Federal, unsecured)
$687,000
$650,000
Unsecured Grant, &
&
(Local, Fund 421)
$75,000
$575,000
$200,000
(Local, Fund 423)
$50,000
$150,000
Local Funds
Construction
$692,000
(Local)
$5,000
$687,000
Maplewood Walkway from Main St. to
Install sidewalk on Maplewood St. from Main St. to 200th St. SW,
Engineering
$1,591,000
(Federal, unsecured)
$100,000
$130,000
$1,361,000
200th St. SW
creating connection to Maplewood Elementary and Yost Park.
Possible Grant
&
$0
(State)
Construction
$0
(Local)
Elm Way Walkway from 8th Ave. S
Install sidewalk on Elm Way from 8th Ave. S to 9th Ave. S, creating
Engineering
$789,000
(Federal, unsecured)
$56,000
$600,000
$133,000
to 9th Ave. S
connections to Westgate and Sherwood Elementary Schools.
Possible grant
&
$0
(State)
Construction
$0
(Local)
80th Ave. W Walkway from
Install sidewalk on 80th Ave. W from 212th St. SW to 206th St. SW,
Engineering
$1,449,000
(Federal, unsecured)
$100,000
$110,000
$1,239,000
212th St. SW to 206th St. SW
creating connections to Chase Lake and College Place
Possible Grant
&
$0
(State)
Elementary Schools.
Construction
$0
(Local)
Citywide Pedestrian
Add flashing pedestrian beacons, HAWK signal, or pedestrian actuations
Engineering
$1,310,000
(Federal, unsecured)
$100,000
$800,000
$410,000
Crossing Enhancements
existing signal at various location throughout the City
Possible Grants
&
$0
(State)
to improve pedestrian safety.
Construction
$0
(Local)
Dayton St. Walkway from 7th Ave. S to
Install sidewalk on the south side of Dayton St.
Possible Grant
Engineering
$37,500
(Federal, unsecured)
$37,500
8th Ave. S
&
&
$0
(State)
Local Funds
Construction
$37,500
(Local)
$37,500
232nd St. SW from 100th Ave. W to
Install sidewalk on one side of 232nd St. SW
Possible Grant
Engineering
$1,065,000
(Federal, unsecured)
$100,000
$955,000
SR-104
&
&
$0
(State)
Local Funds
Construction
$250,000
(Local)
$100,000
$150,000
236th St. SW Walkway from SR-104 to
Provde sidewalk on south side of 236th St.
Secured Grant
$10,000
(Federal,secured)
$10,000
Madrona Elementary
&
Construction
$0
(State, secured)
Local Funds
$10,000
(Local, Fund 422)
$10,000
236th St. SW Walkway from SR-104 to
Provide sidewalk on one side of 236th St. SW
Possible Grant
Engineering
$697,600
(Federal,unsecured)
$106,500
$691,000
97th PI. W
&
&
$0
(State)
Local Funds
Construction
$697,600
(Local)
$106,500
$691,000
84th Ave. W Walkway from 238th St. SW to
Provide sidewalk on one side of 84th Ave. W
Possible Grant
Engineering
(Federal,unsecured)
$45,000
234th St. SW
&
&
(State)
Local Funds
Constructioni�a
(Local)
$45,000
2nd Ave. S Walkwayfrom James St.
Engineering
(Federal)
to Main St.
Providesidewalk along short missing link.
Local Funds Only
&
(State)
Construction
$3(Local)
$30,000
L.
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6.1.b
City of Edmonds
Six Year Transportation Improvement Program (2017-2022)
Grant Opportunity
Project
(2017-2022)
Project Name
Purpose
Phase(s)
Total Cost
Source(s)
2017
2018
2019
2020
2021
2022
218th St. SW Walkway from 76th Ave. W to
Possible Grant
Engineering
$615,000
(Federal, unsecured)
$100,000
$515,000
Install sidewalk along missing link
&
&
$0
(State)
84th Ave. W
Local Funds
Construction
$600,000
(Local)
$100,000
$500,000
Wanut St. Walkway from 3rd Ave. to 4th Ave.
Engineering
$0
(Federal)
Install sidewalk along short missing link
Possible Grant
&
$106,000
(State, unsecured)
$105,000
Construction
$0
(Local)
216th St. SW Walkway from Hwy. 99
Install 300' sidewalk on the north side of 216th St. SW
Possible Grant
Engineering
$137,000
(Federal, unsecured)
$137,000
to 72nd Ave. W
&
&
$0
(State)
$20,000
from Hwy. 99 to 72nd Ave. W
Local Funds
Construction
(Local)
$20,000
Install 800'
to Hwy. 99
&
&
$294,000
(State, secured)
$294,000
93,000
4th Ave. Corridor Enhancement
Create corridor improvements to encourage pedestrian
Possible Grant
Engineering
$3,450,000
(Federal, unsecured)
$100,000
$1,000,000
$2,350,000
Walkway
activity along 4th Ave. N from Main St. to
&
&
$0
(State)
3rd Ave. N from Downtown retail to Edmonds Center for the Arts
Local Funds
Construction
$676,000
Local, Fund 125
$100,000
$150,000
$425,000
Minor Sidewalk
Complete sidewalk missing links (from Short Walkway list of
Engineering
$0
(Federal)
Program
2015 Transportation Plan or other identified projects)
Local Funds
&
$0
(State)
Construction
$600,000
(Local, General Fund)
$100,000
$100,000
$100,000
$100,000
$100,000
$100,000
ADA Curb Ramps Improvements
Construct Citywide ADA compliant curb ramps where
Possible Grant
Engineering
$0
(Federal)
facilities don't exist nor meet current standards
&
&
$750,000
(State, unsecured)
$250,000
$250,000
$250,000
Local Funds
Construction
$900,000
(Local, General Fund)
$60,000
$50,000
$60,000
$250,000
$250,000
$250,000
Audible Pedestrian
Install audible pedestrian signals to
Engineering
$0
(Federal)
Signals
pedestrians heads at signalized intersections to improve
Possible Grant
&
$0
(State)
pedestrians with disabilities safety
Construction
$25,000
(Local)
$25,000
TOTAL
$1,112,000
1 $1,790,000
1 $693,000
1 $6,079,000
$3,332,000
$5,585,000
I I complete missing links (such as along 76th Ave. W, 212th St. SW...) I Secured grant I Construction 1 $660,000 1 (Verdant grant) 1 $560,000 1 1 1 1 1 1
Traffic Calming I Non -Motorized Transportation Safetv Projects
Traffic Calno q Program/
Traffic circles, speed cushions,
Engineering
$0
(Federal)
Non - Moto rized Transportation
radar feedback signs, bulb -outs, etc.
Local Funds only
&
$0
1
(State)
Safety
Construction 1
$120,000
(Local, General Fund)
$20,000
$20,000
$20,000
$20,000
$20,000
$20,000
Ferry Projects
Ferry Storage Improvements from
Provide additional ferry storage area closer to the Ferry Terminal
Engineering
$357,000
(Federal, unsecured)
$357,000
Dayton St. to Pine St.
(through striping revisions / C-Curb addition...).
Possible Grant
&
$0
(State)
Construction
$0
(Local)
Traffic Planning Projects:
Edmonds Waterfront
Study: 1) Waterfront Access issues emphasizing and prioritizing near term solutions
Engineering
$0
Port of Edmonds
Analysis
providing emergency access; 2) Al -grade conflicts where Main and Dayton St- inlUnsecured Grant and
&
$0
(State)
$866,000
.NSF rail lines; 3) Pedesilrian / Bicycle Access; 4) Options to the Edmonds Crossing
(Federal, unsecured)
$200,000
$665,000
Multimodal Terminal Pro ect identified as Modified Attem hive 2 within the 2004 EIS Local Funds
Planning
$136,000
(Local, General Funds)
$31,000
$104,000
Citywide
Complete an Compliance evaluation of all existing ADA
Engineering
$0
(Federal)
Transition Plan
curb ramps, as well as long range plan on how to address
Local Funds Only
&
$0
(State)
those deffciencies.
Planning
$50,000
(Local, General Funds)
$50,000
Pavement Rating
Analyse the pavement condition of all arterial, collector, and local streets
$0
(Federal)
Study
to determine the stretches to be repaved as part of future
Local Funds Only
Planning
$0
(State)
annual overlays.
$30,000
(Local / General Funds)
$30,000
Transportation Plan Update
Engineering
$0
(Federal)
Update Transportation Plan
Local Funds Only
&
$0
(State)
Planning
$176,000
(Local)
$175,000
TOTAL
$311,000
$769,000
$0
$0
$175,0090
1$0
Total $63,406,000
$7,158,000 $4,999,000 $4,713,000 $14,774,000 $13,154,000 $18,608.000
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Page 3
Packet Pg. 246
City of Edmonds
Six Year Transportation Improvement Program (2017-2022)
Grant Opportunity
Project
(2017-2022)
Project Name
Purpose
Phase(s)
Total Cost
Source(s)
2017
M.
2019
2020
2021
2022
Total Federal (Secured)
as,rov,vuu
$2,054,000
as,i ru,uuu
$0
a.,sar,vuu
$0
ao,aar,auv
$0
ar,rrr,avu
$0
aasvq,uuv
$0
Total Federal (Unsecured)
$1,392,500
$3,170,000
$2,394,500
$8,587,500
$7,747,500
$9,364,000
Total State
$294000
$0
$0
$1,242,000
$837,500
$4,750,000
Total State (Secured)
$294:000
$0
$0
$0
$500,000
$4,500,000
Total State (Unsecured)
$0
$0
$0
$1,242,000
$337,500
$250,000
Total Verdant
$560,000
$0
$0
$0
$0
$0
Total Verdant (Secured)
$560,000
$0
$0
$0
$0
$0
Total Port of Edmonds
$0
$0
$0
$0
$0
$0
Total Local Fund
$2,847,600
$1,829,000
$2,318,600
$4,944,500
$4,423,000
$4,494,000
Total Local (Fund 112)
$136,500
$135,000
$148,500
$1,550,500
$1,590,000
$795,000
Total Local (Fund 125)
$0
$0
$0
$100,000
$150,000
$425,000
Toal Local (Fund 421)
$375000
$0
$0
$575,000
$0
$0
Total Loral (Fund 422)
$210:000
$0
$0
$0
$0
$0
Total Loral (Fund 423)
$350,000
$0
$0
$150,000
$0
$0
Total Loral with other wrisdictions
$0
$0
$0
$68,000
$339,000
$718,000
Total Local (Traffic Impact Fees)
$100,000
$0
$0
$71,000
$0
$0
Total Local (General Fundl
$1,676,000
$1,694,000
$2,170,000
$2,430,000
$2,370,000
$2,436,000
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Packet Pg. 247
7.1
City Council Agenda Item
Meeting Date: 06/7/2016
Consideration of a Resolution rescinding Resolution 853 regarding the taking of minutes/notes in
Executive Session (10 min.)
Staff Lead: Jeff Taraday
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
The city council adopted Resolution 853 on September 16, 1996. Resolution 853 authorizes the
preparation of "minutes" of the city council's executive sessions. While the resolution uses the term
"minutes," there is no mechanism in place to review and approve draft minutes of the city council's
executive sessions. Because they are never actually approved by the city council, it is probably more
appropriate to call them unapproved minutes or notes. They cannot be relied upon with the same
certainty that one would rely upon minutes that have been reviewed and approved. These notes are not
reviewed or approved. We are not aware of any other cities that maintain notes of executive session
discussions.
Staff Recommendation
Staff recommends that Council pass a Resolution rescinding Resolution 853 regarding the taking of
minutes/notes in Executive Session.
Narrative
The Whereas clauses of Resolution 853 provide some indication of what the city council was intending
when it adopted Resolution 853. "[T]he City Council finds it to be in the public interest to maintain
summary minutes of executive sessions subject to release in accordance with the provisions of state
law, if and when, the reason for the executive session expires." "[T]he City Council finds it to be in the
public interest to provide a summary record of proceedings in order that, at some future date, the
public may be advised of the substance of an executive session and in situations where such release is
not appropriate, to have a record of the nature of the executive session in the event that its decision to
close a session is judicially challenged." From these Whereas clauses, it appears that the primary
purpose of taking such notes was intended to be future disclosure. The problem with the standard "if
and when the reason for the executive session expires" is that the attorney -client privilege does not
expire and a large number of the city council's executive session notes are protected by the attorney -
client privilege. So, without an affirmative act to waive the attorney -client privilege on the part of the
city council, such notes would never be subject to disclosure. This fact may defeat one of the primary
intents of taking such notes in the first place.
Another tricky aspect of the taking of these executive session notes is that some of the notes may not
enjoy any protection from disclosure under the public records act, even immediately after they are
taken. So, councilmembers who are engaged appropriately in an executive session discussion that does
involve the attorney -client privilege might have a false expectation that the notes would not be
Packet Pg. 248
7.1
contemporaneously releasable. These councilmembers might be surprised when those notes are later
released under the public records act. This can occur because not all of the OPMA's open meeting
exemptions have a corresponding exemption from disclosure under the PRA.
The practice of taking these notes generates a large amount of work for the city clerk's office and, to a
lesser extent, the city attorney's office.
This item was presented to the City Council at the May 10 Council Meeting. The Council directed that
this item be brought back on May 24 to allow time for public comment. After further consideration at
the May 24 Council meeting, the Council voted to direct the City Attorney to prepare a resolution
repealing Resolution No. 853 requiring the taking of executive session minutes.
Attachments:
Resolution regarding Executive Session Minutes
Res 853
Memo - Executive Session Minutes
Packet Pg. 249
7.1.a
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS,
WASHINGTON, REPEALING RESOLUTION 853, WHICH DIRECTED
THAT "MINUTES" BE TAKEN DURING EXECUTIVE SESSIONS.
WHEREAS, the city council adopted Resolution 853 in 1996, which directed that "minutes" be
taken during executive sessions; and
WHEREAS, "minutes" is not an appropriate description of what takes place pursuant to Resolution
853, because the notes that are taken are never reviewed and approved by the city council in open
session or otherwise; and
WHEREAS, because they are not reviewed and approved, they cannot be relied upon with the same
certainty that one would rely upon city council meeting minutes that have been reviewed and
approved; and
WHEREAS, the city has had to release some of the executive session notes that are not protected
by the attorney -client privilege; and
WHEREAS, if the city continues the practice of note taking, the possibility of release of the non- c
privileged notes could discourage councilmembers from speaking candidly on important matters
that properly could be discussed in executive session; and
ti
WHEREAS, some have suggested that Resolution 853, and comments made during the
deliberations on Resolution 853, expressed an intent that the city council would review these
executive session notes, upon request, and then determine whether to waive the attorney -client
privilege to allow their disclosure; and
WHEREAS, The problem with the language used in Resolution 853 for describing when disclosure
might occur — "if and when the reason for the executive session expires" — is that the attorney -client
privilege does not expire and a large number of the city council's executive session notes are
protected by the attorney -client privilege; and
WHEREAS, some have suggested that the city council should review privileged notes on a case by
case basis, pursuant to public records requests, to determine whether the city council should waive
the attorney -client privilege and allow the notes to be disclosed publicly; and
WHEREAS, Rule 502 of the Washington Rules of Evidence states that when a waiver results from a
deliberate disclosure (as would be the case if the city council voted to waive the privilege), the waiver
extends to the actual materials disclosed, plus any other materials relating to the same subject matter
that ought, in fairness, be considered together with the disclosed materials; and
WHEREAS, the extent of privilege waiver in cases of deliberate disclosure is inherently
unpredictable and cannot be known at the time of disclosure; and
Packet Pg. 250
7.1.a
WHEREAS, the city council does not want to place the city at risk by initiating a deliberate
disclosure without being able to control the extent of the resulting privilege waiver; and
WHEREAS, the city council and city staff are not aware of any other cities that take and maintain
detailed notes of what is said during executive session; and
WHEREAS, the city council believes that the current process of taking executive session notes
places a burden on the city clerk's office without sufficient corresponding public benefit to justify
continuation of the practice initiated by Resolution 853; now therefore,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY
RESOLVES AS FOLLOWS:
Section 1. REPEALER. Resolution 853 is hereby repealed.
RESOLVED this day of June, 2016.
CITY OF EDMONDS
MAYOR, DAVE EARLING
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ATTEST:
2
CITY CLERK, SCOTT PASSEY .o
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.
4851-5533-3898, v. 1
Packet Pg. 251
0006.110.090
WSS/gjz
08/27/96
R:08/28/96gj z
RESOLUTION NO. 853
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EDMONDS, WASHINGTON, ESTABLISHING A PROCEDURE
FOR KEEPING AND RETAINING MINUTES OF CITY
COUNCIL EXECUTIVE SESSIONS.
WHEREAS, no provision of state law requires the City to keep minutes of
executive sessions of its City Council; and
WHEREAS, the City Council finds it to be in the public interest to maintain
summary minutes of executive sessions subject to release in accordance with the provisions of
state law, if and when, the reason for the executive session expires; and
WHEREAS, the City Council finds it to be in the public interest to provide a
summary record of proceedings in order that, at some future date, the public may be advised
of the substance of an executive session and in situations where such release is not appropriate,
to have a record of the nature of the executive session in the event that its decision to close a
rl-
N
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session is judicially challenged; NOW, THEREFORE,
Go
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON,
r
c
HEREBY RESOLVES AS FOLLOWS:
Section 1. The City Council hereby authorizes minutes of its executive session 2
a
to be prepared. Minutes may be kept by the City Clerk or her deputy, the City Attorney or
another staff member designated by the Mayor. Such minutes shall be kept in summary form
141434JR
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Packet Pg. 252
specifying the subjects discussed and staff direction given, if any. Since no action as defined
pursuant to chapter 42.30 RCW may be taken in executive session, no action will typically be
recorded but, in the event that a consensus of the City Council provides direction to the staff,
such consensus may be needed. Such minutes shall not be released pursuant to RCW 42.17.250
gl = for as long as the basis for the executive session as defined by RCW 42.30.110 exists.
Section 2. Release of minutes shall be undertaken in accordance with the
provisions of RCW 42.17.250 et se=c and RCW 42.30.110. Upon receipt of a written request
for the release of Council minutes relating to any executive session, the City Clerk shall confer
with the City Attorney and provide or deny release of such minutes in accordance with the
provisions of state law.
Section 3. In the event of conflict with any provisions of this policy and the state
Open Public Meetings and Records Act, RCW 42.17.310, et seq, the provisions of state law
shall apply as the same exists or is hereafter amended. All provisions of these policies shall be
interpreted in a manner consistent with the provisions of state law in order to implement its
policy of full public disclosure.
141434.1R
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RESOLVED this 16 day of September 1996
00
to
APPROVED:
-2-
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MAYOR, BARBARA S. FAHEY 2
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Packet Pg. 253
7.1.b
ATTEST/AUTHENTICATED:
C TY CLERK, SANDRA S. CHASE
FILED WITH THE CITY CLERK: 09/03/96
PASSED BY THE CITY COUNCIL: 09/16/96
RESOLUTION NO. 853
141434.1R
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Packet Pg. 254
7.1.c
Executive Session Minutes
• City of Edmonds Resolution No. 853, adopted on September 16, 1996, established a
procedure for writing and retaining minutes of City Council executive sessions. In the
past few years, the number and length of executive sessions has increased to the point
that it is having an adverse impact on the city clerk's workload and resources.
Consequently, the clerk's office recommends that the Council consider repealing the
Resolution for the following reasons.
• First, executive session minutes are public records, which are subject to disclosure
pursuant to the Public Records Act. The clerk's office has received several public records
requests for executive session minutes over the past several years. Gathering such records
and releasing them to the public is contradictory to the very premise for holding
executive sessions; to keep certain matters confidential. While the Open Public Meetings
Act permits the Council to meet in private as long as certain criteria are met, the Public
Records Act does not have an exemption barring disclosure for minutes of an executive
session. Although this seems counterintuitive, this is the present status of the law. While
executive session minutes can usually be either partially or fully redacted, there are
certain instances in which no exemptions apply to bar disclosure. Discussions
concerning the qualifications of candidates for elective and appointive office must be
disclosed in full because there is no exemption barring disclosure in the law. In addition,
when real estate matters or collective bargaining negotiations have been concluded, or the
Council has made a final decision, the deliberative process exemption that once applied
to bar disclosure is no longer applicable. Minutes reflecting these discussions must be
disclosed even though they may reveal the City's negotiation strategy, placing the City in N
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a potentially disadvantaged bargaining position. Overall, creating executive session y
minutes may ultimately reveal confidences that were meant to be kept out of the public
sphere. s
Because the executive session minutes are subject to disclosure pursuant to the Public
Records Act, the city clerk's office and the city attorney's office spend numerous hours
retrieving, assembling, and reviewing executive session minutes in response to public
records requests. As one example, the city clerk's office spent over 50 hours responding
to a single request for executive session minutes; this estimate does not include the
amount of time expended by the city attorney's office.
• Second, City Council review of past executive session minutes are rare. As such, if one of
the purposes of executive session minutes is to inform Councilmembers of past executive
session discussions, then it is clear that the time and effort expended to create the minutes
is not justified.
Packet Pg. 255
7.1.c
• Third, one of the stated purposes of executive session minutes, as outlined in Resolution
No. 853, is to advise the public of the substance of an executive session if appropriate,
and to have a record of the nature of the executive session in the event that the decision to
hold a closed session is judicially challenged. Legal challenges to such decisions before a
court are either nonexistent or extremely rare in the City of Edmonds.
• Fourth, Municipal Research & Services Center (MRSC) has studied the issue of
executive session minutes and agrees that it is not a good idea. Most Washington cities do
not require minute -taking because state law specifically excludes executive sessions from
the minutes requirement (see RCW 42.32.030). If the City does create official minutes,
however, they are a public record. There is no wholesale exemption for executive session
records in the PRA, so unless some other specific exemption applies, those minutes must
be disclosed in their entirety. Given that the purpose of executive sessions is to allow
confidential discussion amongst Councilmembers and other necessary staff without the
public in attendance, taking minutes defeats this purpose.
MRSC responded to the question of executive session minutes as a Featured Inquiry on
their webpage, entitled Ask MRSC — Governance, as follows:
"MRSC has consistently taken the position that minutes are not required for an
executive session. This position is based on RCW 42.32.030, which states: The °
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minutes of all regular and special meetings except executive sessions of such c
N
boards, commissions, agencies or authorities shall be promptly recorded and
such records shall be open to public inspection. Although, this statute could be
worded better for purposes of this issue, the clear implication is that "boards, N
T
commissions, agencies or authorities" need not take minutes when meeting in U)
executive session. The courts have not addressed this issue. MRSC recommends
that minutes not be kept of executive sessions because then a public records
request could be made for the minutes and there is not an automatic exemption
from disclosure that applies."
Jim Doherty, MRSC Legal Consultant, and Toby Nixon, President, Washington Coalition
for Open Government, provided presentations regarding executive session minutes to the
City Council on August 28, 2012 (minutes attached). The clerk's office followed up with
Mr. Doherty in January, 2016 to find out if there has been any movement in the past few
years by other Washington cities to start taking minutes of executive sessions. Mr.
Doherty responded that MRSC is not aware of any other cities that have begun to take
minutes of executive sessions. He suspects that most cities:
Feel no need to have minutes of executive sessions; and/or
Packet Pg. 256
7.1.c
2. Have been advised by their legal counsel that the existence of executive
session minutes would create potential PRA issues for which there is no
clear answer.
• Finally, the City spends a great deal of time creating minutes of executive sessions. The
city clerk or deputy city clerk must attend the executive session and then produce minutes
based on notes taken during the session. For an average executive session, the total
amount of time producing the minutes is approximately four times the length of the
session. For example, the clerk will spend approximately four additional hours writing,
reviewing, clarifying, printing, and archiving minutes for a 60-minute executive session.
Managing executive session minutes consumes time that could be used for other
competing priorities, such as the business license program, public records disclosure, and
records management.
• The clerk's office recognizes the importance of the Open Public Meetings Act and the
public's right to remain informed and retain control over the government they have
created. The clerk's office also recognizes that executive sessions are meetings allowed
to be closed to the public because the people, through the legislature, have determined
that it is more in the public interest than not that the specific information to be discussed
be kept secret for some period of time. Based on the above analysis, the clerk
recommends that the City Council repeal Resolution No. 853. Even if the Resolution is
repealed, the clerk's office and city attorney will continue to expend resources managing
the existing 20-year archive of executive session minutes. However, repealing the
Resolution will effectively limit the size of this ever-growing archive, and free up the
clerk's office to work on other priorities. The clerk's office strives to implement best N
T
practices; however, the irony is that executive session minutes are not even considered a U)
d
good practice. For these reasons, we request that the City Council discuss the resources,
impacts and risks related to creating and retaining executive session minutes and repeal
the enabling Resolution. c
Packet Pg. 257
7.1.c
0006.110.090
WSS/gjz
08/27/96
R:08/28/96gj z
RESOLUTION NO. 853
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EDMONDS, WASHINGTON, ESTABLISHING A PROCEDURE
FOR KEEPING AND RETAINING MINUTES OF CITY
COUNCIL EXECUTIVE SESSIONS.
WHEREAS, no provision of state law requires the City to keep minutes of
executive sessions of its City Council; and
WHEREAS, the City Council finds it to be in the public interest to maintain
summary minutes of executive sessions subject to release in accordance with the provisions of
state law, if and when, the reason for the executive session expires; and
WHEREAS, the City Council finds it to be in the public interest to provide a
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summary record of proceedings in order that, at some future date, the public may be advised
of the substance of an executive session and in situations where such release is not appropriate,
to have a record of the nature of the executive session in the event that its decision to close a
session is judicially challenged; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON,
HEREBY RESOLVES AS FOLLOWS:
Section 1. The City Council hereby authorizes minutes of its executive session
to be prepared. Minutes may be kept by the City Clerk or her deputy, the City Attorney or
another staff member designated by the Mayor. Such minutes shall be kept in summary form
141434JR
-1-
Packet Pg. 258
7.1.c
specifying the subjects discussed and staff direction given, if any. Since no action as defined
pursuant to chapter 42.30 RCW may be taken in executive session, no action will typically be
recorded but, in the event that a consensus of the City Council provides direction to the staff,
such consensus may be needed. Such minutes shall not be released pursuant to RCW 42.17.250
gl = for as long as the basis for the executive session as defined by RCW 42.30.110 exists.
Section 2. Release of minutes shall be undertaken in accordance with the
provisions of RCW 42.17.250 et se=c and RCW 42.30.110. Upon receipt of a written request
for the release of Council minutes relating to any executive session, the City Clerk shall confer
with the City Attorney and provide or deny release of such minutes in accordance with the
provisions of state law.
Section 3. In the event of conflict with any provisions of this policy and the state
Open Public Meetings and Records Act, RCW 42.17.310, et seq, the provisions of state law
r
shall apply as the same exists or is hereafter amended. All provisions of these policies shall be N
interpreted in a manner consistent with the provisions of state law in order to implement its
policy of full public disclosure.
141434.1R
RESOLVED this 16 day of September , 1996 .
-2-
APPROVED:
MAYOR, BARBARA S. FAHEY
Packet Pg. 259
7.1.c
ATTEST/AUTHENTICATED:
C TY CLERK, SANDRA S. CHASE
FILED WITH THE CITY CLERK: 09/03/96
PASSED BY THE CITY COUNCIL: 09/16/96
RESOLUTION NO. 853
141434.1R
-3-
Packet Pg. 260
7.1.c
distributed to different groups around the county. The ESSP is studying a standardized permitting
process. Because this is new technology, many jurisdictions do not have a permitting process to address
it. The ESSP will likely make a recommendation regarding fees, but each jurisdiction will establish its
own fees.
Councilmember Buckshnis pointed out without a permit, the City would not know how many residences
have solar systems. She supported lowering the permit fee to provide incentive for solar installations. She
asked about Exhibit 1 in the packet, Community Solar Fee Comparison. Mr. Yarberry advised the
numbers were provided by Mr. Bernheim and were used by staff to calculate a baseline fee for Phase 1 of
the Frances Anderson Center project.
Councilmember Johnson suggested evaluating the amount of time spent on plan review and inspection in
determining the fee for a commercial solar installation.
Council President Peterson observed if the Council took no action, staff would continue with the fee
structure for residential installations as described. Mr. Yarberry agreed. Council President Peterson
observed waiving fees would require Council action. Mr. Yarberry agreed.
Council President Peterson disclosed he owns a slice of the solar installation on the Frances Anderson
Center and has promised to donate any profits from it to Sustainable Edmonds.
The Council took no action with regard to this item.
7. DISCUSSION REGARDING TAKING MINUTES/NOTES DURING EXECUTIVE SESSIONS.
Council President Peterson explained the Council began discussing the taking of minutes/notes during
executive sessions at the 2012 Council retreat. Upon further Council and Committee direction, he was
asked to schedule a broader discussion along with presentations from outside interested parties.
Jim Doherty, Legal Consultant, Municipal Research Service Center (MRSC), explained MRSC has
functioned in Washington for over 75 years as an advisory group to cities, counties and special purpose
N
districts on a wide range of issues. MRSC has 25 staff members including 6 attorneys, 2 planners, a
finance consultant, policy consultants and has the most extensive local government library in the State.
MRSC's website, www.MRSC.orc, is open to the public. He has been with MRSC for over 19 years and
authors and updates the Public Records Act (PRA) publication as well as has addressed many questions
over the years regarding Open Public Meetings Act (OPMA) issues.
c
Mr. Doherty relayed he had reviewed Council minutes where the issue of taking minutes/notes during
executive session had been discussed and City Attorney Taraday's input regarding the pattern in
Washington cities. He was also provided an email from Ken Reidy that contained a blog post and
responses regarding this issue.
Mr. Doherty relayed MRSC is not aware of any cities in the State of Washington that take minutes of
executive sessions or record executive sessions. He found a reference that was confirmed by Mr. Nixon
that the Port of Seattle records their executive sessions because of scrutiny by the State Auditor's Office
due to past problems. MRSC's advice to cities over the last 20 years is that cities not take minutes of
executive sessions. He clarified it was not that MRSC was for or against open government, as a practical
matter there is some uncertainty regarding the status of minutes of executive sessions because they
usually are not taken; there is no specific exemption in the PRA for minutes of executive sessions.
MRSC's position is cautious; their advice is why create a problem that cities do not need.
Edmonds City Council Approved Minutes
August 28, 2012
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Packet Pg. 261
7.1.c
Mr. Doherty explained the purpose of minutes is an official record of action taken by the Council.
Executive sessions are discussion and not final action; any action is taken during open session. Thus the
purpose of minutes of an executive session is not clear because no action is taken.
Councilmember Buckshnis expressed her appreciation for the work MRSC does for city officials,
recalling she utilized their resources regarding financial transparency. She asked about taking notes of
executive session rather than minutes. Mr. Doherty asked who would take the notes. If a Councilmember
takes notes in executive session for their own use, they are similar to notes taken during an open Council
meeting. There is case law that supports the view that those are not public records, they are a
Councilmember's own personal notes, not taken at the request of the City, and not used by the City. He
cited Jacobellis v. Bellingham where the court found personal notes are not a public record.
Councilmember Buckshnis asked about notes taken by the City Clerk. Mr. Doherty answered if those
notes are minutes, a record of the executive session, under one statute they are not open to public
inspection. He noted it is unclear as the statute was written long before the PRA was adopted.
Councilmember Petso asked about the statute that distinguishes Clerk's notes from a public record. Mr
Doherty answered RCW 42.32.030 which was passed in 1953 and has never been amended.
Councilmember Johnson observed one question is whether a written record should be kept of executive
sessions. She asked what should be done with the records maintained of executive sessions over the past
seven years if the Council decided to stop keeping a written record; should they be destroyed or were they
subject to public record requests. Mr. Doherty answered their destruction would depend on how the
records retention schedule applied to those records. The retention schedule for minutes of regular Council
meeting minutes requires they be kept permanently. He was uncertain whether that would apply to notes
of an executive session. With regard to public records requests for those notes, he referred the Council to
the City Attorney. He recognized many of the notes are related to attorney -client privilege where
exemptions clearly apply.
Councilmember Johnson commented if the Council chose to stop taking minutes of executive sessions,
the Council could audio record executive sessions. She asked whether Mr. Doherty knew of any other N
cities, other than the Port of Seattle, that audio record their executive sessions. Mr. Doherty answered he
did not. He pointed out there is no exemption that applies to an audio recording, whether video or voice,
and if no exemption applies, it must be disclosed. If the City made an audio recording of an executive 3
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session and someone requested it, the City would need to provide it. That could be problematic if the
Council was discussing a real estate purchase or other sensitive issues. Councilmember Johnson c
commented she had not heard that before; it was a key point. Mr. Doherty commented there was N
legislation pending this year and in past years regarding recording of executive sessions but it included a
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provision that any challenge would require a judge review the recording in chambers and exemptions d
would apply. That legislation did not pass and there is currently no exemption in the law for a recording r
of an executive session. Unless that is clarified, he recommended cities not record executive sessions.
Councilmember Johnson asked whether any legislation regarding recording of executive sessions was
anticipated in the next legislative session. Mr. Doherty answered that was difficult to anticipate; it has
been raised in the past and has not been passed. It may be introduced again as the Coalition for Open
Government and other groups believe it is an important issue.
Councilmember Johnson summarized Mr. Doherty's recommendation was that the City do not maintain
written records or audio recordings of executive sessions and whatever records of executive sessions the
City has created would be maintained in accordance with the records retention schedule. Mr. Doherty
agreed with her summary.
Edmonds City Council Approved Minutes
August 28, 2012
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Packet Pg. 262
7.1.c
Toby Nixon, President, Washington Coalition for Open Government (WCOG), explained he is a
former member of the State Legislature, served as ranking member on a Committee of the House that had
responsibility for the open government laws of Washington, and is currently a City of Kirkland
Councilmember, elected in November 2011.
Mr. Nixon commented this has been one of WCOG's highest priority issues for several years. WCOG is a
statewide non-profit, non -partisan organization dedicated to defending and extending the people's right to
know what their government is doing. WCOG focuses most of its energy on the PRA and OPMA but also
works on open courts, open legislative process, open rule -making processes, follows the workings of the
Public Disclosure Commission, disclosure of campaign finance and lobbyist information, whistle -blower
laws, ethics laws, and anything related to transparency and accountability in government. This is
accomplished via four programs: education, litigation, legislation and recognition.
He relayed language from RCW 42.30.010, "The legislature finds and declares that all public
commissions, boards, councils, committees, subcommittees, departments, divisions, offices, and all other
public agencies of this state and subdivisions thereof exist to aid in the conduct of the people's business. It
is the intent of this chapter that their actions be taken openly and that their deliberations be conducted
openly. The people of this state do not yield their sovereignty to the agencies which serve them. The
people, in delegating authority, do not give their public servants the right to decide what is good for the
people to know and what is not good for them to know. The people insist on remaining informed so that
they may retain control over the instruments they have created."
Mr. Nixon provided a definition of executive session: "Executive sessions are meetings allowed (but not
required) to be closed to the public because the people, through their legislative representatives, have
determined that it is more in the public interest than not that the specific information to be discussed be
kept secret for some period of time."
To the question of whether recordings should be made, Mr. Nixon said yes. Agencies can choose today to w
make audio or video recordings, or to keep notes or minutes, of executive sessions. There is no
prohibition of such recordings. Recordings can be useful for a number of agency purposes:
• To resolve disagreements over what transpired or was said cm
• To hold attorneys and others accountable for advice given or information provided in closed
meetings
• To allow newly -appointed or newly -elected members of the body to catch up on previous
executive session discussions
• To improve the ability of the agency to defend itself if it is accused of having an inappropriate c
discussion in an executive session !�
Mr. Nixon relayed reasons some many do not want executive sessions recorded:
• Would interfere with frank, honest, free -flowing conversations. He emphasized that is the point,
executive sessions should be limited to only the allowed topic and nothing more. Members should
not need to be behind closed doors to have a frank and honest discussion.
• Recording is expensive. He cited the reasonable cost of a digital audio recorder. Operation is
trivial. The recorder can be plugged into a PC via USB cable and recordings transferred to a
secure server, and be as well protected as any other confidential electronic city records. No need
for expensive safes, locked file cabinets, or large amounts of storage space.
• Risk of disclosure under the Public Records Act. Mr. Nixon relayed information from RCW
42.56.010 Definitions, of "public record" and "writing," agreeing that audio recordings are
records, including voicemails. He acknowledged recordings are not automatically exempt.
Recordings of several of the allowed topics for executive sessions would be exempt from
disclosure, but not all.
Edmonds City Council Approved Minutes
August 28, 2012
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Packet Pg. 263
7.1.c
Mr. Nixon explained the Port of Seattle Digitally records all executive sessions. They submit records to
outside counsel for periodic review for compliance. They have not had many requests for disclosure
although who knows what will happen with current controversy.
Mr. Nixon described the allowable topics for executive session (RCW 42.30.110) and his response to
each (in italics):
r
(a) To consider matters affecting national security.
Rarely applies to cities. Some topics covered under 42.56.420 (security plans and vulnerabilities,
m
prevention of terrorist acts).
(b) To consider the selection of a site or the acquisition of real estate by lease or purchase when
public knowledge regarding such consideration would cause a likelihood of increased price.
(c) To consider the minimum price at which real estate will be offered for sale or lease when public
knowledge regarding such consideration would cause a likelihood of decreased price. However,
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final action selling or leasing public property shall be taken in a meeting open to the public.
Real estate appraisals are covered by 42.56.260, but not discussion of price willing to pay or sell
o
for, or the fact that the city is interested in the property.
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(d) To review negotiations on the performance of publicly bid contracts when public knowledge
y
regarding such consideration would cause a likelihood of increased costs.
Not covered by any known PRA exemption.
(f) To receive and evaluate complaints or charges brought against a public officer or employee.
However, upon the request of such officer or employee, a public hearing or a meeting open to the
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public shall be conducted upon such complaint or charge.
Records of complaints against public employees are disclosable unless determined to be
unsubstantiated or false. 42.56.230(3), Bellevue John Does v. Bellevue School District.
m
Some records may be exempt under the investigatory records exemption, 42.56.240(1).
L
Identity of persons filing complaints may be exempt under 42.56.240(2) if their life, safety, or
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property may be endangered by disclosure, and they request non -disclosure.
3
(g) To evaluate the qualifications of an applicant for public employment or to review the
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performance of a public employee. However, subject to RCW 42.30.140(4), discussion by a
governing body of salaries, wages, and other conditions of employment to be generally applied
within the agency shall occur in a meeting open to the public, and when a governing body elects
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to take final action hiring, setting the salary of an individual employee or class of employees, or
discharging or disciplining an employee, that action shall be taken in a meeting open to the
public;
c
Names, resumes, other application materials are exempt from disclosure under 42.56.250(2). No
exemption for other content of discussion.
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(h) To evaluate the qualifications of a candidate for appointment to elective office. However, any
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interview of such candidate and final action appointing a candidate to elective office shall be in a
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meeting open to the public;
Not exempt under PRA.
(i) To discuss with legal counsel representing the agency matters relating to agency enforcement
m
actions, or to discuss with legal counsel representing the agency litigation or potential litigation to
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which the agency, the governing body, or a member acting in an official capacity is, or is likely to
become, a party, when public knowledge regarding the discussion is likely to result in an adverse
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legal or financial consequence to the agency.
All materials are likely exempt under RCW 42.56.290 or 5.60.060(2)(a), which are broader than
the allowed purposes for executive sessions for attorney -client communication, and include all
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"attorney work product".
Topics for executive session not applicable to cities include:
(e) ...export trading company...;
0) ...state library...;
Edmonds City Council Approved Minutes
August 28, 2012
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7.1.c
(k) ...state investment board...;
(1) ...state purchased health care services...;
(m) ...life sciences discovery fund authority... ;
(n) ...health sciences and services authority...;
(o) ...innovate Washington...
Mr. Nixon referred to RCW 42.30.140 that describes meetings that are not technically "executive
sessions," in that they do not require the agency to first convene in an announced public meeting, declare
the purpose and duration of the closed meeting, and then return to public session to adjourn. He explained
"140" meetings can be entirely secret, although many agencies treat them the same as "110" executive
sessions. Mr. Nixon reviewed the four types of meetings described in RCW 42.30.140 and his response to
each (in italics):
(1) The proceedings concerned with the formal issuance of an order granting, suspending,
revoking, or denying any license, permit, or certificate to engage in any business,
occupation, or profession or to any disciplinary proceedings involving a member of such
business, occupation, or profession, or to receive a license for a sports activity or to
operate any mechanical device or motor vehicle where a license or registration is
necessary; or
Business license proceedings occur in cities, but are not exempt under the PRA.
(2) That portion of a meeting of a quasi-judicial body which relates to a quasi-judicial matter
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between named parties as distinguished from a matter having general effect on the public
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or on a class or group; or
Cities have quasi-judicial discussions for permitting, etc. Not exempt under the PRA.
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(3) Matters governed by chapter 34.05 RCW, the Administrative Procedure Act; or
a
Does not apply to cities.
2
(4)(a) Collective bargaining sessions with employee organizations, including contract
c
negotiations, grievance meetings, and discussions relating to the interpretation or
3
application of a labor agreement; or (b) that portion of a meeting during which the
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governing body is planning or adopting the strategy or position to be taken by the
governing body during the course of any collective bargaining, professional negotiations,
or grievance or mediation proceedings, or reviewing the proposals made in the
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negotiations or proceedings while in progress.
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Information regarding unfair practices exempt under 42.56.250(4) and (5). Otherwise,
not exempt under PRA.
3
Mr. Nixon relayed WCOG's support for enactment of additional PRA exemptions:
• Specific public records exemptions to cover each of the executive session topics, even if the
material is discussed in writing rather than in an executive session.
• Blanket public records exemption for all recordings, minutes, and notes of executive sessions.
This would also cover materials prepared by staff for review during executive sessions. Materials
provided in executive session today are not exempt from disclosure under the PRA unless
communications from the City Attorney protected by attorney -client privilege.
In the meantime, WCOG recommends Council's be selective; have a policy to not record executive
sessions when the discussion would not be exempt from the PRA, or retain only a high-level summary of
the nature of the discussion without the key details. They recommend cities consider the benefits of
recordings or notes on key topics that would be exempt from disclosure. For example because there is a
broad exemption for attorney -client privilege communications and since attorney -client communications
are the most frequent purpose for executive sessions, the Council may decide to record those executive
sessions.
Mr. Nixon provided WCOG's contact information: Washington Coalition for Open Government, 6351
Seaview Avenue NW, Seattle, WA 98107; (206) 782-0393; info@washingtoncog.org;
www.washin tg oncog.org.
Edmonds City Council Approved Minutes
August 28, 2012
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Packet Pg. 265
Councilmember Fraley-Monillas asked why no cities in the State kept minutes or record executive
sessions. Mr. Nixon answered it is due to the concern about possible disclosure if a member of the public
submitted a properly worded public records request. Councilmember Fraley-Monillas asked whether
Kirkland keeps minutes or records executive sessions. Mr. Nixon answered Kirkland does not.
Councilmember Fraley-Monillas asked why Councils have executive sessions. Mr. Nixon answered it
r
was because the legislature decided it was more in the public interest than not to have that discussion in
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secret and to keep the content secret for at least some period of time. For example if the Council were to
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discuss the most they were willing to pay for property and that information became public and known to
the property owners, that would become the price of the property and the City's ability to negotiate a
lower price would be extremely limited.
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Councilmember Fraley-Monillas asked about executive session for labor negotiations. Mr. Nixon
responded when he was in the legislature, he advocated for removing labor negotiations as an allowed
0
topic for executive session; he personally believes labor negotiations should occur in public as they do in
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many other states.
Councilmember Buckshnis asked if one of the legislature's responsibilities was to be risk managers. Mr.
m
Nixon answered one would hope they had that exposure in mind when they passed bills. In his
experience, that did not always happen because the analysis has not been deep enough. Councilmember
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Buckshnis asked as risk managers, shouldn't the goal be to prevent litigation; recordings of executive
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session could expose Councilmembers and the City to liability. Mr. Nixon answered it was unlikely to
expose Councilmembers individually. There could be scenarios for liability based on the content of the
a
recording such as inappropriate statements or incorrect information made in executive session that could
be considered libel. His focus was the purpose of the executive session; attorney -client privilege is
c
obvious, the Council does not want to expose its courtroom strategy to the opposition in a lawsuit.
3
0
to
Councilmember Buckshnis commented if executive sessions were recorded, Councilmembers would need
to be more careful about what they said. Mr. Nixon answered that was a good thing; people in leadership
positions should think carefully before they speak. As a Councilmember himself, before saying or
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emailing anything, he assumes it will be printed on the front page of the Seattle Times the next day.
v
Councilmember Buckshnis commented she did not object to disclosing information discussed in
d
3
executive sessions regarding real estate once the transaction had been completed. She recognized
confidentiality must be maintained for some other topics. Mr. Nixon referred to the fundamental
principles of the PRA and OPMA, the people are sovereign, they have a right to know what their
°
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government is doing, and it is up to them to decide what is good for them to know, not for elected
officials to decide what is good for them to know.
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Rather than determining what topics were exempt from the PRA, Councilmember Yamamoto suggested it
r
would be simpler not to record executive sessions. He suggested that was why no other cities recorded
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executive sessions. Mr. Nixon agreed without a blanket exemption for recordings of executive sessions,
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cities are unwilling to determine what executive session topics should and should not be recorded. If the
o
idea of recording executive sessions for its own use is something the Edmonds City Council would like,
he urged them to request that AWC support legislation that would allow it.
c
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Councilmember Yamamoto referred to Mr. Nixon's comment about handouts provided during executive
E
sessions. Mr. Nixon explained if a document is produced by City staff and distributed in executive
session, it does not become a protected document because it was viewed in executive session. It is a
Q
public record like any other City document. Unless there is an exemption covering the content of the
document, it must be released if a member of the public requested it. Councilmember Yamamoto asked
what documents would be protected. Mr. Nixon answered it would depend on the nature of the document;
Edmonds City Council Approved Minutes
August 28, 2012
Page 10
Packet Pg. 266
7.1.c
a memo from the attorney regarding a case and strategies would be exempt from disclosure. Other
documents may not be exempt. For example in the case of real estate, there is an exemption in the PRA
for an appraisal but there is no exemption for other types of information such as a staff analysis of the
property, how a facility would fit on the property, etc., unless it was protected by the generic deliberative
process exemption. Simply collecting documents distributed in executive session and shredding them is
not enough; the original is still on someone's computer and required to be retained under the records
retention schedule. If a member of the public requested it, the City Attorney would need to determine how
to prevent its disclosure.
Councilmember Yamamoto summarized his understanding was that every document and handout
provided at executive session should be processed accordingly. Mr. Nixon answered similar to any
document handled by the Council in its official role it is considered a public record and unless a specific
exemption applies, someone could request it. Councilmember Yamamoto asked Mr. Doherty's opinion.
Mr. Doherty agreed with Mr. Nixon's statement; just because something is looked at in executive session
does not create an automatic exemption for it.
Councilmember Yamamoto asked whether comparisons provided by staff in executive session regarding
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labor negotiations would be subject to a public records request. Mr. Nixon answered he was not aware of
>
any exemption for that. Mr. Doherty referred to a case, ACLU v. Seattle, where strategy papers reviewed
in executive session were not exempt under the PRA.
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Councilmember Yamamoto asked whether the attorney should check everything that staff provided prior
to an executive session. City Attorney Jeff Taraday pointed out it was not sufficient for him to check
something; it would need to be advice from him in order to be attorney -client privilege exempt. It was not
m
enough for a director to have the City Attorney review it for it to become attorney -client privilege exempt.
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Mr. Nixon agreed having the City Attorney in the room does not make a conversation attorney -client
o
privilege nor does the City Attorney reading a document make it attorney -client privilege. Mr. Nixon
3
suggested the Council could ask the City Attorney whether a document would be exempt from disclosure.
Councilmember Bloom recalled Mr. Nixon said the Council could choose to record some executive
sessions. If the Council made a decision to record all executive sessions regarding attorney -client
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privilege, would they be exempt from disclosure under the PRA? Mr. Nixon answered yes, as long as the
executive session followed the guidelines in the OPMA.
Councilmember Bloom asked whether those recordings would be exempt forever from public disclosure?
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Mr. Nixon answered according to a Supreme Court decision, there is no timeout on attorney -client
c
communication, particularly related to litigation. Even though one lawsuit completes, there is nothing to
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stop someone else from suing on a similar topic; therefore, privileged information should not be released
and benefit the next person filing a lawsuit.
Councilmember Bloom asked for clarification whether notes taken by the City Clerk or any record kept of
r
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executive sessions related to attorney -client privilege would be subject to public disclosure. Mr. Nixon
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answered the portion of the notes related to questions asked of the attorney and the attorney's responses
could be redacted. Anything else would be disclosable. Councilmember Bloom asked who made the
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decision regarding what was exempt and what was not if a public records request was submitted. Mr.
Nixon answered the Public Records Officer; if he/she had any questions, he/she would seek direction
from the City Attorney. Ultimately the State Supreme Court decides what is exempt or not exempt. Even
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if staff makes a decision they believe is correct with regard to disclosure, someone could still sue the City.
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Councilmember Bloom commented Edmonds is in the unique position of having taken summary minutes
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of executive sessions for several years in accordance with direction provided by resolution. She
commented it would be difficult to go backward when that practice was started for a legitimate reason.
Edmonds City Council Approved Minutes
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There was also discussion at a Council meeting that certain executive session meetings could be disclosed
when the issue was resolved. She questioned how the City should proceed when it was "already more
advanced in some ways in terms of open government than other cities are." Mr. Nixon answered
according to the law, if someone made a public records request for them, the non-exempt portions would
need to be disclosed. If they meet the legal definition of minutes, they must be retained forever. If they are
only notes, their retention is determined by the records retention schedule.
Councilmember Johnson referred to the question she asked previously, should the City maintain a paper
record; if the answer is yes, it is important to know the retention schedule. Although the ordinance refers
to them as minutes, the City Attorney has advised they do not meet the legal definition of minutes
because they are not voted upon and are actually notes kept by the City Clerk. Given the current laws, she
asked for Mr. Nixon's recommendation whether a paper record should be kept. Mr. Nixon clarified under
the PRA, all types of records are the same, whether paper, electronic or an audio recording, the content of
the record is what is important. It is easier to redact paper records. With regard to a recommendation, he
has not loudly demanded that Kirkland start recording executive sessions because he recognizes the value
of their being exempt. He has encouraged Kirkland to urge AWC not to oppose legislation regarding
executive sessions.
Councilmember Johnson relayed her understanding that it made a difference who took the notes. She
asked if an audio recording or notes taken by the City Attorney would be exempt. Mr. Nixon answered it
would depend whether it was an attorney -client privileged discussion. The City Attorney's record of
questions asked and responses he gave would be exempt as an attorney -client work product. If the City
Attorney was simply being used as a clerk to take notes about something other than an attorney -client
privilege discussion, the fact that he was the City Attorney would make no difference with regard to
whether the notes were disclosable.
Councilmember Johnson relayed her understanding that there was no exemption for audio recordings 5
other than regarding an assessed valuation of a real estate transaction and would need to be made °w
available upon a public records request. Mr. Nixon answered audio recordings are included in the
definition of public records. Whether a recording was disclosable would depend on the content of the
recording; portions of the recording for which there is an exemption could be redacted, the rest of the N
recording would have to be disclosed.
With regard to minutes versus notes, Council President Peterson asked if there could be such a thing as
executive session minutes when the Council did not vote on the minutes in executive session or in public
session. And if they are just cursory notes that are not reviewed by the Council, who outside the City
Clerk has the ability to verify their authenticity/accuracy if they become a public record upon a public
records request. Mr. Nixon answered that is why the Port of Seattle is recording their executive sessions.
He asked if the executive session minutes/notes the City currently maintains are distributed to Council
following executive session. Council President Peterson answered they are not. Mr. Nixon agreed the
Council was very dependent upon the accuracy of the person taking notes during executive session. If
there were a dispute in the future regarding an executive session, he envisioned a judge and jury would
ultimately make a decision regarding the accuracy of the record. Council President Peterson summarized
the Council was in a very nebulous situation with any kind of recording device, whether pen or audio
recording.
Mr. Nixon clarified he is not an attorney and urged the Council not to act on anything he said without first
checking with the City Attorney.
Councilmember Petso asked how confident Mr. Nixon was in his statement that a Councilmember's
personal notes made in executive session were not a public record. Mr. Nixon answered that was
established in the case Jacobellis v. Bellingham which is summarized on the MRSC website. As long as a
Edmonds City Council Approved Minutes
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Councilmember does not share their notes with others, it is a personal record and not a City record.
Councilmember Petso asked whether that applied to notes typed into her city -provided iPad. Mr. Nixon
answered yes; he sends emails to himself and was told by Kirkland's City Attorney that emails he sends
to himself as personal notes and not shared with anyone else were exempt from disclosure. If the emails
are forwarded to someone else, they become a public record. Mr. Taraday stated he was unsure about that
interpretation.
Council President Peterson asked for Council direction regarding recording executive sessions.
Councilmember Fraley-Monillas preferred to wait to see what action the legislature took.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER
YAMAMOTO, TO RESCIND RESOLUTION 853 BECAUSE MINUTES ARE IN FACT NOT
BEING TAKEN.
Councilmember Petso pointed out this was listed on the agenda as a discussion item. She preferred to
rescind the resolution at a future meeting when the item is on the agenda for action.
Councilmember Bloom agreed with Councilmember Petso. She suggested holding a public hearing.
Councilmember Petso suggested the Council consider keeping a record of attorney -client privileged
discussions as they would be exempt under the PRA.
COUNCILMEMBER BUCKSHNIS WITHDREW HER MOTION WITH THE AGREEMENT OF
THE SECOND.
Council President Peterson asked whether this issue should go back through the committee process. 3
0
Councilmember Bloom commented it would be prudent to have it discussed at committee as
Councilmember Johnson was not on the Committee at that time and new information has been provided
that warrants further discussion.
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Council President Peterson explained the purpose of committee discussion was so staff could update the y
committee. There is no City staff person in that role for this item. He did not want it to be a discussion 3
between two Councilmembers and members of the public that excluded the other five Councilmembers.
He preferred any further discussion occur at a regular Council meeting.
c
0
Councilmember Fraley-Monillas commented discussions at committee should only be with the two
Councilmembers on the committee; the public is not included in discussion other than by providing input Cn
during public comment.
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Councilmember Bloom asked whether the City Attorney can participate at the committee level. The
discussion at committee could include attorney -client privilege, recording, which executive sessions could w
be recorded, etc. Mr. Taraday responded he is happy to attend a committee meeting if there is meaningful o
discussion he needs to participate in. His advice on this matter is straight -forward and remains the same. d
The vast majority of executive sessions are attorney -client privileged. Any recording of executive
sessions regarding potential litigation is in all likelihood protected under the PRA and it is up to the City c
Council to decide whether to record those. With regard to other types of executive sessions, they should
not be recorded because there is no clear exemption from disclosure. He summarized it is an
administrative, logistical question; whether the City wants to deal with the hassle of turning on and off a
recording device or having the City Clerk enter and leave the room for the portion of the executive Q
session the Council wants a written record maintained. He was unsure he needed to attend the committee
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7.1.c
meeting to have that discussion. The presentations by Mr. Doherty and Mr. Nixon were excellent; he
would broaden what Mr. Nixon said would be included under the potential litigation exemption.
Councilmember Yamamoto commented this was a work session and presentations were made by two
parties. He was unclear what sending it to committee would accomplish. He preferred the full Council
participate in any further discussions.
For Council President Peterson, Councilmember Johnson said she was present when the committee last
discussed this matter. Council President Peterson asked whether Councilmember Johnson preferred to
have it discussed at committee. Councilmember Johnson suggested the committee could discuss it at the
September 11 meeting and it could be scheduled for full Council discussion on September 18. She was
uncertain Councilmember Bloom and she were of like minds but they could narrow the issues to facilitate
Council discussion.
Council President Peterson concluded since both committee members asked for this issue to be scheduled,
he will schedule it on the September 11 Committee agenda. He echoed Councilmember Fraley-Monillas'
comments that committee meetings are not open discussions with the public. He will discuss with Mr.
Taraday whether his presence at the committee meeting is necessary.
Councilmember Johnson requested staff determine the records retention for notes.
8. REPORT ON OUTSIDE COMMITTEEBOARD MEETINGS
Councilmember Yamamoto reported SnoCom is working to resolve issues with the New World system.
The Port of Edmonds is in the process of presenting the Harbor Square Master Plan to the Planning
Board. The Citizens Technology Advisory Committee (CTAC) did not meet this month.
Councilmember Fraley-Monillas reported the Snohomish County Health District Program Policy °w
Committee discussed fluoride in the water and agreed to send the matter to the full Board with a
recommendation not to change the current policy regarding fluoride in water. The Committee has
requested that testimony be limited to recent data and not old data from the 1950s and 1960s. N
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Councilmember Buckshnis reported WRIA 8 is having a Cedar River Watershed event. She reported
Governor Gregoire gave each Snohomish County Tomorrow (SCT) member a merit award for
intergovernmental collaboration in the preparation of the Countywide Planning Policies. SCT is also
discussing dispute resolution for municipal urban growth areas (MUGA). S
Council President Peterson reported the Council will be provided an update on the Regional Fire
Authority (RFA) discussion at the September 18 meeting. Mayor Earling, Councilmember Petso and he
participate on the planning committee as well as individual subcommittees.
Mayor Earling requested Council President Peterson and Councilmember Petso meet with him after the
meeting regarding the RFA.
Councilmember Bloom reported staff provided updates to the Economic Development Commission
regarding Highway 99, the Harbor Square Master Plan, Main Street project, etc. Evan Pierce and Bruce
Witenberg were elected co-chairs.
Councilmember Johnson reported there will be a formal dedication of the Allen House on the Edmonds
Register of Historic Places on August 29 at 3:00 p.m.
Edmonds City Council Approved Minutes
August 28, 2012
Page 14
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City Council Agenda Item
Meeting Date: 06/7/2016
Update on the Edmonds Waterfront Analysis (15 minutes
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
On February 9, 2016, Tetra Tech updated Council on the Edmonds Waterfront Access Study.
On October 20, 2015, City Council approved the Local Agency Consultant Agreement with Tetra Tech for
the Edmonds Waterfront Analysis.
Staff Recommendation
For information only.
Narrative
The purpose of the Waterfront Analysis is to identify near -term and long-term solutions at the Main St.
and Dayton St. railroad crossings to address the following:
waterfront access issues to provide constant emergency access;
at -grade conflicts between vehicles and trains;
pedestrian and bicycle access; and
options to the Edmonds Crossing Multimodal Terminal Project, identified as Modified
Alternative 2 within the 2004 Final Environmental Impact Statement.
Tetra Tech has been analyzing the existing conditions through various discussions with agencies, (Sound
Transit, Community Transit, Washington State Ferry, and BNSF). As part of the Level 1 Screening process,
43 concepts were evaluated based on a set of criteria. The 13 highest rated concepts then moved to the
Level 2 Screening process. Those will be evaluated based on a set of more detailed criteria. The top two
or three highest rated alternatives will then be presented to the Mayor and City Council, at which time a
preferred alternative will be recommended.
Since October 2015, bimonthly meetings have been held with the Advisory Task Force. Open Houses
were held in November 2015, January 2016, and May 2016. Another Open House will take place in July
2016. The analysis is scheduled to be complete in September 2016.
The total funding for this project is $690,000, with participation from the State Legislature, the City of
Edmonds, the Port of Edmonds, Burlington Northern Santa Fe (BNSF) Railway, Sound Transit, and
Community Transit.
Attachments:
Presentation
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8.2
City Council Agenda Item
Meeting Date: 06/7/2016
Discussion of Whether to Continue City's Practice of Conducting Quasi -Judicial Land Use Hearings (20
minutes)
Staff Lead: Kernen Lien
Department: Planning Division
Preparer: Kernen Lien
Background/History
During the 2016 City Council retreat, the question of whether to continue holding quasi-judicial hearings
before the City Council was introduced. With the land use code update underway, it may be timely to
review the City's practice of sending certain applications and appeals to the City Council for a quasi-
judicial hearing. The City Council began discussing the process for Council quasi-judicial reviews at the
May 10, 2016 Council meeting (May 10th agenda item included as Exhibit 1 and minutes excerpt included
as Exhibit 2). At the May 10th Council meeting, the Council requested additional information on the
history of Council assuming a quasi-judicial role, recent past Council quasi-judicial decisions, and what
other jurisdictions do with regard to quasi-judicial appeals.
Staff Recommendation
Discuss whether the City Council should continue to hold quasi-judicial land use hearings. If necessary,
direct City Attorney and/or staff to provide additional information.
Narrative
Types of Council Quasi -Judicial Actions
Currently, there are three ways a land use action can come before the City Council for a quasi-judicial
decision under a closed record review: 1) site specific rezone, 2) public agency variance request, and 3)
appeal of Type III-B decision.
Site Specific Rezone
A site -specific rezone is where a property owner seeks to rezone a particular site from one zoning
district to another. Site specific rezones are Type IV-B quasi-judicial decisions. Area -wide rezones (such
as the recent West Gate Rezone) are Type V legislative actions.
Under site -specific rezones, the Planning Board holds an open record public hearing to establish the
record and forwards a recommendation to the City Council. The City Council holds a closed record
review to consider the Planning Board's recommendation.
Public Agency Variance Request
Edmonds Community Development Code (ECDC) 17.00.030 - Application of regulations - provides:
C. Public Structures and Uses. All public structures and uses built or altered by the city or any other
public agency shall comply with this zoning ordinance. Where it is a public necessity to build, or alter,
a structure or use in a location or in a manner not complying with this zoning ordinance, a variance
may be considered. In this case, the action of the hearing examiner shall be a recommendation to the
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city council.
Public agencies are required to comply with the zoning code as are private property owners. When a
public agency seeks a variance from the zoning standards, the Hearing Examiner holds an open record
public hearing to establish the record and forwards a recommendation to the City Council. The City
Council holds a closed record review to consider the Hearing Examiner's recommendation.
Appeal of Type III-B Decisions
ECDC 20.01.003 lists a number of Type III-B permits which may be appealed to City Council including
conditional use, variance, preliminary plats, and design review by the Architectural Design Board (ADB).
Type III-B decisions may be made by the Hearing Examiner or the Architectural Design Board. For Type
III-B decision the Hearing Examiner or the ADB holds an open record public hearing and issues a decision
on the application. Any party of record may appeal a Type III-B decision to the City Council. ECDC
20.07.003 defines parties of record as:
1. The applicant,
2. Any person who testified at the open record public hearing on the application;
3. Any person who individually submits written comments concerning the application at the open
record public hearing (or to staff if an appeal of a Type 11 decision). Persons who have only signed
petitions are not parties of record, and/or
4. The City of Edmonds.
When a Type III-B decision is appealed to the City Council, the Council holds a closed record hearing on
the record established by the Hearing Examiner or the Architectural Design Board. ECDC 20.07.005.H
describes the potential actions of the Council following a closed record appeal:
The city council shall determine whether the decision by the hearing body/officer is clearly erroneous
given the evidence in the record. The city council shall affirm, modify or reverse the decision of the
hearing body/officer accordingly. Upon written agreement by the applicant to waive the requirement
for a decision within the time periods set forth in RCW 36.708.080, as allowed by RCW
36.708.080(3), the city council may remand the decision with instructions to the hearing body for
additional information.
2009/2010 Code Changes
In 2009 under Ordinance 3736, the City of Edmonds established the Type I -Type V permit processes.
Prior to the 2009 code update, the City's permit processes were established by the last major code
update in the early 1980's which included Council quasi-judicial decisions on site specific rezones, public
agency variances, and appeals of Hearing Examiner and ADB decisions. Prior to the 1980 update, quasi-
judicial decisions were made by the Board of Adjustments and decisions were appealable to Superior
Court. Ordinance 3736 retained Council quasi-judicial decision on site specific rezones and public
agency variances, but removed closed record appeals to Council on most decisions with the exceptions
of Essential Public Facilities and Architectural Design Board decisions.
There was considerable discussion at the Council meetings about removing the Council from the appeal
process (see Council minutes from the following meetings 02-24-2009, 03-17-2009, 05-05-2009, 05-26-
2009, and 06-02-2009). At that time, Planning Manager Rob Chave consolidated the list of pros and
cons from the Council's discussion of Council closed record appeals. The list is contained in Exhibit 3.
Ordinance 3736 was adopted on June 2, 2009. On January 5, 2010, the City Council adopted Interim
Ordinance 3775 which re-inserted closed appeals to the City Council. A second interim ordinance
(Ordinance 3787) was adopted on February 2, 2010 which also moved preliminary Planned Residential
Development.
The Council held a public hearing on September 21, 2010 on the Planning Board's recommendation
which included closed record appeals to the City Council. Ordinance 3817 was adopted on consent at
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8.2
the November 16, 2010 Council meeting creating the review processes in the code today. (There have
been a couple of amendments since 2010 regarding innocent purchaser process and the new critical
area contingent review process established with the CAO update, but no changes to closed record
reviews before Council.)
Summary of Council Quasi -Judicial Decisions since 2010
Below is a summary of all closed record quasi-judicial decisions made by the City Council since 2010.
Site Specific Rezones
PLN20110005 - Rezone of two parcels located at 9511 and 9513 Edmonds Way from RS-8 (Single-family
Residential; 8,000 square foot minimum lot size) to RM-1.5 (Multi -family Residential; maximum density
of one dwelling unit for every 1,500 square feet of lot area). Planning Board recommended approval of
the rezone. City Council approved the rezone.
PLN20120029 - Rezone of three parcels located at 8609/8611/8615 - 244th Street SW from RS-8 (Single-
family Residential; 8,000 square foot minimum lot size) to RM-2.4 (Multi -family Residential; maximum
density of one dwelling unit for every 2,400 square feet of lot area). Planning Board recommended
approval of the rezone. Council approved the rezone.
PLN20130008 - Rezone of parcel located at 22133 - 76th Avenue W from CG (General Commercial) to
CG2 (General Commercial; difference in the two CG zones relate to allowable height) and rezone of
parcel located at 22121 76th Avenue W from RM-2.4 (Multi -family Residential; maximum density of one
dwelling unit for every 2,400 square feet of lot area) to CG2 (General Commercial). This was a City
initiated site specific rezone to correct the zoning of a property that was inadvertently left out of an area
wide rezone. Planning Board recommended approval of the rezone. Council approved the rezone.
PLN20130030 - Rezone of property located at 403 and 405 - 3d Avenue N from RM-3.0 (Multi -family
Residential; maximum density of one dwelling unit for every 3,000 square feet of lot area) to RM-2.4
(Multi -family Residential; maximum density of one dwelling unit for every 2,400 square feet of lot area).
Planning Board recommended approval. Rezone was not approved by Council. Council vote was tied 3-
3. Since the rezone did not receive a majority of votes, it was not approved and the site remained zoned
RM-3.0.
PLN20130074 - Rezone of parcel located at 7533 - 228th Street SW from RM-2.4 (Multi -family
Residential; maximum density of one dwelling unit for every 2,400 square feet of lot area) to RM-1.5
(Multi -family Residential; maximum density of one dwelling unit for every 1,500 square feet of lot area).
Planning board recommended approval. Council approved the rezone.
PLN20150024 - Rezone of a portion of the property 21900 Highway 99 from a Contract Rezone of CG2
(General Commercial with specific contract rezone conditions) to CG2 (General Commercial without the
contract rezone conditions). Planning Board recommended approval. Council approved the rezone.
PLN20150034 - Rezone of portions of the properties located at 16404 and 16414 - 75th Place West and
16420 - 76th Avenue West from RS-20 (Single-family Residential; 20,000 square foot minimum lot size) to
RS-12 (Single-family Residential; 12,000 square foot minimum lot size). Planning Board recommended
approval. Council approved the rezone.
Public Agency Variance Requests
PLN20100070 - PUD Fence Height Variance - Snohomish County PUD fence height variance request to
construct an 8-foot fence around a substation located at 9005 - 244th Street SW. Hearing Examiner
recommended approval of the fence height variance. Council approved the fence height variance.
PLN20150017 - Firefighters of Local 1828 and Snohomish County Fire District No. 1911 Memorial
setback variance request at 275 - 6th Avenue N. The property located at 275 - 6th Avenue N is zoned
Public which requires a 20-foot street setback. The variance request was to place the 911 Memorial 15-
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feet from the street property line. The Hearing Examiner recommended approval of the setback
variance. Council approved the setback variance.
PLN20140065, PLN20140066, PLN20140067, PLN20150009, and PLN20150013 - Edmonds School District
applications for field improvements at the Former Woodway High School located 23200 - 100t" Avenue
West. This project application included design review, a conditional use permit, and three variance
requests. All of the permits were consolidated under ECDC 20.01.002.13. When projects are
consolidated under ECDC 20.01.002.13 all permits are heard by the highest decision maker. Since the
City Council is the highest decision maker on variance requests by public agencies, the City Council held
a closed record review on the requested applications. The Hearing Examiner's recommendations were
as follows:
PLN20140065 (Design Review) should be approved in its entirety.
PLN20140066 (Height variance for ball control fencing in the RS-8 zone) should be approved.
PLN20140067 (Conditional use permit for bleachers, playfield lighting, and ball control fencing
height in the OS zone) should be approved for the bleachers and ball control fencing and denied for
the field lighting.
PLN20150009 (Height variance for light poles in the RS-8 zone) should be denied.
PLN20150013 (Height variance for light poles in the OS zone) should be denied.
The City Council made the following decisions with regard to the various permits:
PLN20140065 (Design Review) is approved in its entirety, except to the extent that it contemplates
field lighting.
PLN20140066 (Height variance for ball control fencing in the RS-8 zone) is approved.
PLN20140067 (Conditional use permit for bleachers, playfield lighting, and ball control fencing
height in the OS zone) is approved for the bleachers and ball control fencing with the portion of the
application related to field lighting having been withdrawn by the applicant prior to a final decision
being rendered.
PLN20150009 (Height variance for light poles in the RS-8 zone) was withdrawn by the applicant.
PLN20150013 (Height variance for light poles in the OS zone) was withdrawn by the applicant.
In addition the City Council added five conditions of approval to the Hearing Examiner's conditions of
approval. This decision, which essentially upheld the Hearing Examiner's recommendation, was
appealed to Superior Court and the City of Edmonds prevailed on all accounts.
PLN20150042 - Swedish Medical Center and Snohomish County Public Utilities District #2 applied for a
setback variance for a new sign at the Swedish Hospital Campus located at 21601 - 761" Avenue West.
The subject property is zoned MU (Medical Use) requires a 15-foot street setback. The variance request
was to place a new sign 3 feet from the street property line. The Hearing Examiner recommended
approval of the setback variance. Council approved the setback variance.
Appeals of Type III-B Decisions
P-2007-17 and PRD-2007-18 - Burnstead 27-Lot Formal Plat and Planned Residential Development
located at 23700 - 1041" Avenue West. This was actually the second closed record appeal on the
Burnstead Development. The City Council held a closed record appeal in 2007, which was ultimately
appealed up to the appellate court level. The decision was remanded back to the City of Edmonds in
2011. The Hearing Examiner held an open record public hearing on the remand issues in early 2012 and
granted approval of the 27-lot Formal Plat and Planned Residential Development. The City of Edmonds
received four appeals of the Hearing Examiner's approval (APL20120001 - APL20120004). The City
Council affirmed the Hearing Examiner's decision while modifying one of the Hearing Examiner's
conditions of approval and adding one additional condition of approval.
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8.2
PLN20120033 - Hillman Critical Area Reasonable Use Variance and setback variance requests to
construct a new single-family residence on the property located at 1139 Sierra Place. Development on
the property is limited by the presence of a wetland, stream and steep slopes. The proposed 2,623
square foot house would have had a structural footprint of 2,174 square feet. The proposed
development would have impacted 1,790 square feet of wetland and 3,920 square feet of wetland
buffer. The onsite stream is an Np (non -fish perennial stream) which requires a 50 foot buffer. The
proposal would have reduced the stream buffer to 25 feet. The proposal also included a request to
reduce the street setback from 25 feet to 12 feet and the side setback from 10 feet to 3 feet in an effort
to minimize impacts to the critical area. The Hearing Examiner approved the setback and critical area
reasonable use variance requests with conditions. The City of Edmonds received one appeal
(APL20130001) of the Hearing Examiner's approval. The Council reversed the Hearing Examiner's
decision and denied the critical area reasonable use variance. The City Council reversal was due largely
because the Council found that it had not been adequately determined that the proposed residence was
the minimum necessary (one of the critical area reasonable use variance criteria).
PLN20130022 - Design review application of the Point Edwards Building 10 located at 50 Pine Street.
This application was for the last of the residential buildings in the Point Edwards master plan
development. The applicant had proposed an 85 unit multifamily building that would have a different
design than the rest of the buildings at the Point Edwards development. Given the change in design, a
public hearing was required before the Architectural Design Board. The ADB approved the revised
design of Building 10. Three appeals were received (APL20130002 - APL20130004). The City Council
remanded the decision back to the ADB for the ADB to issue Findings of Fact and Conclusions to support
the ADB's decision. The ADB issued Findings, Conclusions and Decision approving the proposed Building
10. The City of Edmonds received four appeals (APL20130005 - APL20130008) of the revised ADB
decision. The City Council reversed the Architectural Design Board's decision and denied the
application. The City Council found the portions of the ADB's decision clearly erroneous (design review
criteria; codes and comprehensive plan elements/polices regarding bulk, mass and scale; integration of
the building into the sloping site; height; and buffering of incompatible uses.) The City Councils decision
was appealed to Superior Court. Settlement agreements were reached between a neighborhood group
and the Town of Woodway before the Superior Court issued a decision.
PLN20130039 - Willowdale fence height variance request for the property located at 20734 - 76tn
Avenue West. The property owner had constructed a 6-foot tall fence on top of a retaining wall that is
approximately four feet in height. ECDC 17.30.00O.D provides that when a fence is constructed on top
of a retaining wall that is three feet in height or greater, the fence can be no greater than four feet in
height. The variance request was to be able to retain the 6-foot tall fence on top of the retaining wall.
The Hearing Examiner denied the variance request because he found there are no special circumstances
that necessitate the variance as required by ECDC 20.85.010.A.1.b. The City of Edmonds received one
appeal (APL20130009). The Council upheld the Hearing Examiner's denial of the variance request.
Other Jurisdictions' Quasi -Judicial Procedures
Staff reviewed the codes of a number of other local jurisdictions to assess their council's role in quasi-
judicial decision making (Exhibit 4). Other jurisdictions' councils handle quasi-judicial decisions in a
variety of ways. Most councils maintain quasi-judicial roles in site -specific rezones. Some councils
maintain a quasi-judicial appeal role, while other jurisdictions only allow judicial appeals of hearing
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8.2
examiner decisions. (See Exhibit 4 for more detailed examples.)
Attachments:
Exhibit 1- May 10, 2016 Agenda Item (drafted by City Attorney)
Exhibit 2 - May 10, 2016 Council Minutes Excerpt
Exhibit 3 - Council involvement in quasi judicial decisions - Pros and Cons (from 2009 Council discussions)
Exhibit 4 Quasi Judical Examples.doc
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8.2.a
City Council Agenda Item
Meeting Date: 05/10/2016
Discussion of Whether to Continue City's Practice of Conducting Quasi -Judicial Land Use Hearings (20
min.)
Staff Lead: Jeff Taraday
Department: City Attorney's Office
Preparer: Scott Passey
Background/History
The city council currently holds quasi-judicial land use hearings on the following applications and
appeals (see ECDC 20.01.003):
Appeals (type III-B): Essential public facilities; Design review (where public hearing by architectural
design board is required); Shoreline substantial development, shoreline conditional use, shoreline
variance; Conditional use permits (where public hearing by hearing examiner is required); Variances;
Home occupation permit (where public hearing by hearing examiner is required); Preliminary formal
plat; Preliminary planned residential development
Applications (type IV-B): Site specific rezone
During the 2016 city council retreat the question of whether to continue holding quasi-judicial hearings
before the city council was introduced.
Staff Recommendation
Discuss whether the city council should continue to hold quasi-judicial land use hearings. If necessary,
direct City Attorney and/or staff to provide additional information.
Narrative
With the land use code update underway, it would be timely to review the City's practice of sending
certain applications and appeals to the city council for a quasi-judicial hearing.
For the city council, sitting in a quasi-judicial capacity on land use matters presents a bit of a dilemma.
On the surface, being able to decide the outcome of a land use hearing offers the lure of being
ultimately responsible for what could be a controversial land use application or appeal. One can imagine
the city council coming heroically to the side of its constituents to make whatever appears to be the
most popular decision on the matter.
The reality, however, is fraught with danger (in the form of potential liability) and difficult choices. This
reality is rooted in the fact that the city council has significantly less discretion when hearing a quasi-
judicial matter than it has when hearing a legislative matter. It cannot simply decide the matter however
it wants to. The city council, like any other land use decision -maker, must apply the decision criteria to
the facts surrounding the application or appeal. While those criteria are legislatively adopted, they
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8.2.a
cannot be changed during the quasi-judicial hearing. So, if the adopted criteria do not allow the council
to address a particular issue of public concern, the council could be forced to chose been making a
legally defensible, but unpopular decision and making a decision that feels right in the short term only to
have that decision overturned by a court. In extreme cases, the court's reversal might be combined with
liability to pay a significant damage claim for having made a decision that was later deemed to be
arbitrary and capricious.
The closed record nature of these hearings presents another limiting factor because the evidence that
can be presented to the city council is generally limited to that which was presented during the open
record hearing (usually before the hearing examiner).
Councilmember have expressed frustration with the ex parte contact prohibition that comes along with
the quasi-judicial process. The appearance of fairness doctrine does limit the interactions that
councilmembers can have with constituents when quasi-judicial action is pending.
In lieu of sitting in a quasi-judicial capacity, some cities have adopted a process where the city council
has the option to appeal a hearing examiner decision that it does not like. Under such a process, the City
Attorney is directed to litigate on behalf of that position, usually in the context of a LUPA proceeding.
While the city council gives up decision -maker status under such a system, it also avoids the associated
potential liability. Furthermore, if Edmonds were to use such a process, councilmembers would be free
to participate in hearings before the hearing examiner and would be able to have unlimited contact with
constituents during the pendency of the hearing.
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8.2.b
session is for the Council to have confidential discussions. Taking minutes or notes may make a
Councilmember uncomfortable speaking during an executive session.
Councilmember Nelson questioned whether Resolution 853 was good policy. Although the City has been
taking minutes of executive session for 20 years, he found it enlightening that a poll of 46 cities revealed
none of them took minutes or notes. If one of the purposes was to be able to disclose minutes in the
future, yet the nature of the topics will never be disclosed due to attorney -client privilege, it creates a
false/misleading purpose. He summarized it does not make a lot of sense to be taking minutes in
executive session.
Mayor Pro Tern Johnson asked the next step if the Council chose to rescind the resolution. Mr. Taraday
said he would prepare a resolution repealing Resolution 853 for Council consideration. Mayor Pro Tern
Johnson suggested if that resolution was scheduled for Council consideration on May 24, the public
would have an opportunity to provide input at the May 17 and 24 Council meetings. Councilmember
Fraley-Monillas said two weeks would give the public an ample opportunity to speak to the Council with
regard to Resolution 853.
Councilmember Teitzel said he not oppose the notion of the public providing comment but he wanted to
ensure the public understood that the rules as they currently exist under Resolution 853 create an illusion
of openness.
Councilmember Nelson referred to Mr. Passey's comment that the number of executive session has
increased and asked whether the majority were attorney -client privilege topics. Mr. Passey answered it
was a mixture of topics; there have been a lot of real estate matters, potential and pending litigation, a few
related to discussing the qualifications of a candidate for public office, and collective bargaining.
Mayor Pro Tern Johnson requested the City Attorney draft a resolution for further discussion on May 24
and action the following week, which will provide three weeks for public testimony before any action is
taken.
7. DISCUSSION OF WHETHER TO CONTINUE CITY'S PRACTICE OF CONDUCTING
QUASI-JUDICIAL LAND USE HEARINGS
City Attorney Jeff Taraday recalled the Council briefly discussed this during their retreat. He explained
quasi-judicial hearings are where the City Council sits in a judicial capacity, acting like judges. Most of
time the Council acts as legislators; as legislators the Council has a great deal of discretion and are not
bound by strict criteria or standards in making legislative decisions. The public looks to the Council as
legislators; when the public appeals to the Council, they are looking to the Council as people they vote for
that they want to represent them and reflect their values which is what a good legislator does. When the
Council sits in a quasi-judicial capacity, the Council is forced to play a completely different role, acting
like a judge.
When the public comes to a courtroom, they expect a fair and impartial hearing. When Councilmembers
sit in a quasi-judicial hearing, they are expected to act in a fair and impartial manner regardless of who
may be in the audience asking for something. Sitting in a quasi-judicial capacity puts the Council in a
very difficult position, giving the illusion the Council can make whatever decision is being requested.
That is in fact an illusion because Councilmembers do not have the same discretion in a quasi-judicial
matter that they have as legislators. Councilmembers have much less discretion in a quasi-judicial hearing
because the decision must be made in a manner that is consistent with the previously adopted decision
criteria and standards in the zoning code. If those codes do not directly address the issue before the
Council or in a manner that allows the Council to grant the relief being requested, the Council may not be
able to grant that relief.
Edmonds City Council Approved Minutes
May 10, 2016
Page 7
Packet Pg. 296
8.2.b
Mr. Taraday provided a recent example, the crumb rubber issue, where some very concerned citizens
asked the Council to deny a project based on their concerns about the infill material used on those fields.
The infill was not one of the decisions before Council and ultimately a majority of the Council approved
the project but many did so reluctantly because it did not feel right. Councilmembers knew they were
doing the right thing as a judge to approve the project because it met the standards but many were unsure
about the infill material and some spoke to that from the dais. Several months later as legislators the
Council was able to adopt a temporary ban on crumb rubber.
In considering whether the Council wants to continue in a quasi-judicial capacity, Mr. Taraday suggested
they ask themselves if so, why? If it because they feel the Council can make better decisions than the
Hearing Examiner, that they have more expertise than the Hearing Examiner, that is a valid reason to
continue this practice so that the Council can correct the Hearing Examiner's errors. He explained there
was another way to accomplish that, appealing the Hearing Examiner's decision under LUPA. For
example, when the Hearing Examiner makes an unpopular decision or the City Council has concerns with
the decision, the Council can vote to appeal the decision and direct the City Attorney to file a LUPA
appeal in Superior Court. As a result, the City Attorney would argue on the Council's behalf to convince
the court that the Hearing Examiner's decision wrong.
Mr. Taraday explained there are benefits to that process from a risk management standpoint. If he goes to
court and argues the Hearing Examiner's decision was wrong and and the judge upholds the Hearing
Examiner's decision, no damage claim will be filed against the City. Conversely if an appeal comes
before the Council acting as the decision maker and constituents are clamoring to overturn a Hearing
Examiner decision and the Council does so when it shouldn't, the City could face a significant damage
claim as a result of that action. He summarized from a risk management standpoint, much of the same
thing can be accomplished by directing him to appeal Hearing Examiner decisions versus having the
Council in the position of decision -maker.
Councilmember Tibbott observed if the Council relinquishes the role of judicial reviews, the Council
could be participants in a Hearing Examiner's review process and advocates for citizens. He found that a
powerful position and a good role for Councilmembers. He asked if it would be possible for the Hearing
Examiner to do quasi-judicial reviews on a City Council night. Mr. Taraday said the Hearing Examiner's
regular meeting time is Thursday. If an issue was important enough, Councilmember Tibbott suggested
holding the hearing on a City Council night when citizens are more attuned to participating. Another
option would be to televise Hearing Examiner's meeting for important topics like crumb rubber. Mr.
Taraday said Hearing Examiner meetings currently are not televised. They are held in Council Chambers
and could be televised although there would be some additional cost. Scheduling Hearing Examiner
meetings on Council nights could affect the time available for Council business meetings, which is
another reason for not having Councilmembers participate in quasi-judicial hearings. When quasi-judicial
hearings arise, they consume a significant amount of time.
Mr. Taraday explained when there is a quasi-judicial before the Council, Councilmembers are not allowed
to have any contact with proponents or opponents of that matter except for what is said at the microphone.
Councilmembers are cut off from their constituents when sitting in a quasi-judicial capacity. If the City
Council allowed the Hearing Examiner to hear quasi-judicial matters, Councilmembers could participate
at the Hearing Examiner meeting as a member of the public but could also have unlimited contact with
constituents on that issue and play a very different role than when sitting in a quasi-judicial capacity.
Councilmember Fraley-Monillas was unsure she wanted Hearing Examiner hearings on Council nights; it
is already difficult to consider all the items on the agenda. She was unsure how sitting through each
other's meetings would benefit the Council or the Hearing Examiner. Her understanding the reason this
Edmonds City Council Approved Minutes
May 10, 2016
Page 8
Packet Pg. 297
8.2.b
was done initially was to save appellant's money; there is no cost to appeal a Hearing Examiner decision
to the City Council. Mr. Taraday clarified there is a $500 fee to appeal a Type IIIB Hearing Examiner
decision to the City Council. He agreed there could be a cost savings for the appellant; for example, the
Hearing Examiner makes a decision, several citizens contact the Council expressing their concern with
the decision and the Council decides to appeal. That decision saves the citizens $500 because they do not
pay the appeal fee to the Council and the Council directs the City Attorney to appeal the Hearing
Examiner's decision on the City's behalf.
Councilmember Fraley-Monillas asked the cost to appeal to court if the Council decided not to direct the
City Attorney to appeal the Hearing Examiner's decision. Mr. Taraday answered the filing fee in court is
less than $500 but the total cost depends on whether the appellant hires attorney or does it pro se.
Councilmember Fraley-Monillas recalled prior to this decision, the average cost for bringing an appeal
where the appellant was not representing themselves was $5,000 which is expensive for citizens. She
recognized the current process does not take into consideration the cost of staff time, Council time, etc.
She summarized the reason for having the Council hear quasi-judicial appeals was the result of citizens'
requests because it was more economical. She agreed having the Council in a quasi-judicial role shuts the
Council out of the process. She questioned why background regarding the change was not included in the
agenda packet, recalling the change was made in 2010. She suggested having more information about
why and when the change was made.
Councilmember Teitzel said his concern was the quality of the decision. Only one Councilmember is an
attorney and although he had full confidence in the intellect of Councilmembers, in some cases acting in a
quasi-judicial role requires an understanding of the relationship between the local code and state law.
Rather than having a citizen request the Council make the decision, it would be better and higher quality
to have a judge make that decision. If the Council believes an error has been made, the Council has the
ability to direct the City Attorney to file an appeal as well as provide testimony. He supported moving
away from having Council involved in quasi-judicial appeals.
Councilmember Nelson referred to the dictionary definition of quasi-judicial, "seemingly, apparently but
not really." He said that is fitting for the role the Council is asked to play, playing the role of a judge
when Councilmembers are actually legislators. He recalled the one quasi-judicial hearing he was involved
in was a very frustrating experience because he was unable to be a legislator and could not talk to
anybody or consider all the information he wanted to review and was limited to a narrow focus. When
this was first put in place, the intent was right, but in practice the result is not what was intended. He
found it such a frustrating experience that he recommended the Council avoid being in a quasi-judicial
role.
Mayor Pro Tern Johnson asked how many of the quasi-judicial decisions the Council has made have been
appealed. Mr. Taraday recalled the appeal of the decision on Building 10 was dismissed and the City
prevailed in an appeal of the crumb rubber decision. Councilmember Buckshnis recalled a proposal to
construct a house in critical area. Mr. Taraday said that did not go to court. Councilmember Buckshnis
recalled in 2010 citizens wanted an opportunity to come to City Council. Mr. Taraday suggested it may be
interesting to research how many times the Council has reversed the Hearing Examiner's decision in the
last 5-6 years, suspecting it was a very rare if ever occurrence. If the point of this process in 2010 was to
provide a low cost means of reversing the Hearing Examiner and in practice that has almost never
happened because the Hearing Examiner generally does a good job, then that would be useful information
to have.
Mayor Pro Tern Johnson recalled in the case Councilmember Buckshnis mentioned, a 3rd party entered
into a negotiation and purchased the property from the people who wanted to build in the critical area.
Edmonds City Council Approved Minutes
May 10, 2016
Page 9
Packet Pg. 298
8.2.b
Councilmember Fraley-Monillas expressed interest in researching whether the Council has reversed any
of the Hearing Examiner's decision. She recalled the Council has upheld nearly every Hearing Examiner
decision; in one the Council may have upheld only part of his decision.
Councilmember Buckshnis recalled another instance where a fence was lowered, perhaps that was the one
the Council only supported a portion of the Hearing Examiner's decision. She noted the Council has only
had 7-8 quasi-judicial in the past 6 years. She recalled when the Council was first taken out of the quasi-
judicial role, citizens objected and the process was reversed. She recalled the reason was the monetary
aspect.
Mayor Pro Tem Johnson pointed out the Burnstead issue as another example. She referred to a Directors
Report to the Planning Board from Development Services Director Shane Hope that described a Hearing
Examiner decision. The Hearing Examiner considered a proposed critical area reasonable use variance on
March 24; the Hearing Examiner's decision was made on April 7; the City filed a motion for
reconsideration on April 12 but the Council was just learning about it this week. She asked when the
LUPA appeal process expired and how would the Council know about it. Mr. Taraday agreed the current
process is not set up to do what has been discussed tonight. If the City changed to a system where the City
Council was no longer in a quasi-judicial capacity but wanted to be ready to file a LUPA appeal, a
mechanism would need to be set up whereby the Council was informed of decisions in a timely manner.
There are only 21 days to file a LUPA appeal.
Mayor Pro Tem Johnson asked whether the Council's current quasi-judicial role precludes taking action
to file a LUPA on the City's behalf. Mr. Taraday said it depends on whether there was an administrative
appeal to the Council. Mayor Pro Tem Johnson observed in this instance there was not but she was
unclear when the final decision was made and feared it may be too late to file an appeal. Mr. Taraday said
if administrative appeals have been exhausted and the only remaining appeal is judicial, the only question
is whether there is standing. He suggested if the Council was interested in discontinuing the current
practice, the administrative appeal process would need to be revised to clearly articulate the possibility of
the Council bringing appeals and how that process works. With regard to the decision Mayor Pro Tem
Johnson was referencing, he was uncertain when a LUPA appeal would need to be filed and if the
Council wanted to discuss it as potential litigation, he recommended that be done in executive session.
Councilmember Fraley-Monillas raised a point of information, relaying she received an email that
Councilmembers other than Mayor Pro Tem Johnson could not be heard on the television broadcast.
Following a brief recess to address a technical issue, Mayor Pro Tem Johnson advised apparently not all
Councilmembers could be heard on the television broadcast but minutes of the meeting will be available.
As the online streaming was operational, the issue was likely with the cable channel.
Development Services Director Shane Hope suggested following up with additional information such as
the history regarding the Council assuming this role, the reversal rate of Hearing Examiner decisions,
what other jurisdictions do with regard to quasi-judicial appeals, and if the Council chose not to be the
decision maker, how to ensure the Council received information in timely manner to make a decision
regarding an appeal. Mayor Pro Tem Johnson observed the Council is scheduled to discuss this again at
the May 24 meeting.
Mr. Taraday invited the Council to inform if there was any other information staff could provide to assist
the Council in making an informed decision.
6. MAYOR'S COMMENTS
Mayor Pro Tem Johnson relayed to Mayor Earling, everyone wishes they were in Hawaii with him.
Edmonds City Council Approved Minutes
May 10, 2016
Page 10
Packet Pg. 299
8.2.c
Why have the Council involved in quasi-judicial decision -making
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1.
The City Council is representative. As elected officials, City Councilmembers are theoretically
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representative of their citizens' views and are best able to carry out their citizens' wishes.
2.
The City Council is elected. If the Council makes poor decisions, the citizens can ultimately have
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a direct impact on who their representatives are — or are not.
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3.
The City Council is the highest local authority. Decisions affecting land use and property should
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be made by those with a "stake" in the town — i.e. by someone who lives there. City
Councilmembers all live in Edmonds.
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4.
The City Council can better monitor and understand how city regulations and policies interact
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with specific land use decisions if they are able to see "first hand" what the issues are.
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5.
For an appeal, going to court is not an adequate substitute for going to the City Council. Going to
court costs more time and money (e.g. hiring an attorney) than going to a City Council meeting,
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and this setting is more intimidating and less understandable to the average citizen. This would
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make the appeal process less accessible to the average citizen.
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Why the Council should not be involved
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1.
The actual latitude afforded a decision -maker is very limited. Quasi-judicial decisions must be
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made according to adopted policies and regulations. Councilmembers can only make decisions
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that are supported by the same rules that others would apply.
2.
Freedom to discuss issues with citizens. If the Council is taken out of the quasi-judicial decision
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process, individual citizens can discuss their concerns over a specific project or development
proposal with Councilmembers. Currently, that can only happen after -the -fact (after all decisions
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and appeals have been exhausted), which limits accessibility of citizens to their elected officials.
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3.
Freedom to get involved in the details of public design projects. Currently, the City Council must
be careful how it gets involved in public projects, since these can end up on a Council agenda as
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an appealed quasi-judicial decision (e.g. ADB decisions on the design of public buildings). LA
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4. Quasi-judicial decisions must be decided professionally. Elected officials must be educated in and
understand the limits of their decision -making power and be careful to follow adopted rules and
regulations, not react to citizen wishes. The number of people on one side or the other of the issue
is irrelevant, contrary to the rules that may apply in a political process. It can be difficult to
explain this to a constituent who believes that their elected representative should decide according
to how the "majority" of the neighborhood feels.
5. Liability is a serious concern. The courts have increasingly come down hard on decision -makers
who do not properly make quasi-judicial decisions. City Councilmembers can be held personally
liable for their quasi-judicial decisions. Quasi-judicial decisions are best made by those
professionally trained to make them — according to existing rules.
6. The political process is complex and responds to different influences than are available — or are
relevant — in a quasi-judicial process. Political processes are most appropriate for dealing with
goals, policies, and regulations that can be developed and discussed in an open legislative forum.
7. Taking the City Council out of the appeal process for quasi-judicial decisions removes only one
intermediate step in the appeal process; going to court has always been available to a citizen as an
option. In many instances (especially the most controversial), attorneys are already involved in
the dispute, and having one less appeal hearing to attend could actually reduce attorney time (and
fees). Removing Council from the process does not reduce citizen involvement; public hearings
are still held — only the Council's limited, non -discretionary, on -the -record review is removed.
Packet Pg. 300
8.2.d
Date:
To:
From:
Subject:
MEMORANDUM
June 1 ", 2016
Shane Hope, Development Services Director
Brad Shipley, Associate Planner
Variances and Quasi-judicial Decisions
This is in response to your inquiry regarding who makes decisions on variances and quasi-judicial decisions in
mid -size cities in the Puget Sound region.
Below is a summary of who handles variances and quasi-judicial decisions for jurisdictions that I reviewed.
Generally, variances and conditional use permits are handled through a hearing examiner as quasi-judicial
matters, although a number are handled administratively. Zoning map amendments for individual properties
are usually decided by the city council following a recommendation from the hearing examiner, although
there are a couple exceptions as noted below.
[Note: Different jurisdictions use different terminology for permit review classifications. Each type below is
explained to help compare it to Edmonds' classifications.]
BREMERTON
Quasi-judicial decisions:
Type III - Quasi-judicial decision made by Hearing Examiner
• Examples of Type III permits include non -administrative conditional use
permits, preliminary formal subdivisions, variances, etc.
• Appealable to Kitsap County Superior Court.
Type IV - Quasi-judicial decision made by City Council
• Examples of Type IV permits include site -specific rezones, final formal
subdivisions, development agreements, vacation of subdivisions, etc.
• Appealable to Kitsap County Superior Court.
Variances:
A variance application is processed as a Type III Hearing Examiner decision. If the variation would
not exceed ten (10) percent of the required dimensional standard from which relief is being sought,
the Director may approve the variance as a Type II Director decision.
BURIEN
Quasi-judicial decisions:
Page 1 of 4
Packet Pg. 301
8.2.d
Type 2 - Quasi-judicial decision made by Hearing Examiner
• Recommendation by Director following open record hearing.
• Appealable to City Council.
Type 3 - Quasi-judicial decision made by City Council
• Examples of Type 3 permits include site -specific map amendments and plat
approvals.
• Based on public hearing and recommendation by Director and Hearing
Examiner.
• Appealable to King County Superior Court.
Variances:
Administrative decision made by the Director.
EVERETT
Quasi-judicial decisions:
Type III-B - Quasi-judicial decision made by City Council
• After an open record hearing, the Hearing Examiner shall make
recommendation.
• Appealable to Snohomish County Superior Court.
Variances:
A variance application is processed as a Hearing Examiner decision.
ISSAQUAH
Quasi-judicial decisions:
Level 3 - Quasi-judicial decision made by Development Commission
• Examples of Level 3 permits include: Level 3 site development permits
(SDP); Level 1 and 2 administrative site development permits (ASDP) >_ 3
acres and/or on major streets; major amendments to approved site
development permits; and others as determined by Planning
Director/Manager.
• Appealable to Hearing Examiner.
• Appeal of the Hearing Examiner decision is directed to King County
Superior Court.
Variances:
A variance application is processed as a Level 4 Hearing Examiner decision.
Page 2 of 4
Packet Pg. 302
8.2.d
KENMORE
Quasi-judicial decisions:
Type 3-
Type 4 -
Quasi-judicial decision made by Hearing Examiner
• Examples of Type 3 permits include: preliminary subdivision; plat
alteration; preliminary subdivision revision; special use.
• Following an open record hearing.
• Appealable to King County Superior Court.
Quasi-judicial decision made by City Council
Examples of Type 4 permits include: zone reclassification not related to a
site -specific comprehensive plan land use map amendment; shoreline
environment redesignation; plat vacation; short plat vacation; site plan
review for uses not allowed by zone pursuant to Chapter 18.105 KMC;
master plans other than those required in order to obtain a comprehensive
plan amendment or related zoning map or text amendment.
• Based on the record established by the Hearing Examiner.
• Appealable to King County Superior Court.
Variances:
A variance application is processed as a Type 1 (street standards) or Type 2 (zoning, shoreline, and
variances requiring studies) City Manager decision. Type 1 variance applications are not appealable.
Type 2 variances are appealable to the Hearing Examiner.
KIRKLAND
Quasi-judicial decisions:
Process II -A - Quasi-judicial decision made by Hearing Examiner
• Appealable to City Council.
Process II-B - Quasi-judicial decision made by City Council
• Examples of Process II-B permits include: zone reclassification.
• Recommendation from Hearing Examiner following an open record
hearing.
• Appealable to King County Superior Court.
Variances:
The City will use Process II -A to review an application for variance except for properties located
within a RS, RSA, or RSX zone or for a detached dwelling unit in any zone. For variance applications
for properties within a RS, RSA, or RSX zone or for a detached dwelling unit in any zone, the City
will use Process I.
Process I is a Planning Official decision, appealable to Hearing Examiner.
Process II -A is a Hearing Examiner decision, appealable to City Council.
SHORELINE
Quasi-judicial decisions:
Type C - Quasi-judicial decision made by Hearing Examiner
Page 3 of 4
Packet Pg. 303
8.2.d
Examples of Type C permits include: special use permits, critical areas
special use permits, critical areas reasonable use permits, SCTF special use
permit, and master development plans.
Type C - Quasi-judicial decision made by City Council
• Examples of Type C permits include: preliminary formal subdivisions,
rezones, and final formal plat.
• Recommendation from Hearing Examiner following an open record
hearing. Final formal plats are reviewed by the Director.
0 Appealable to King County Superior Court.
Variances:
A variance application is processed as a Hearing Examiner decision.
Page 4 of 4
Packet Pg. 304
8.3
City Council Agenda Item
Meeting Date: 06/7/2016
Title 19 Building and Fire Code Updates (30 minutes)
Staff Lead: Leif Bjorback
Department: Development Services
Preparer: Leif Bjorback
Background/History
The 2015 International Codes, as amended by the State, become effective on July 1, 2016. This is a
regular update cycle that occurs every 3 years.
Staff Recommendation
For the City Council to consider the draft Ordinance on June 7 and move it to the next Consent Calendar
for adoption.
Narrative
The proposed revisions to ECDC Title 19 will adopt the 2015 codes along with the state amendments. In
addition, Edmonds -specific amendments are proposed to maintain alignment with the base codes which
have been updated and to simplify the format. No substantial changes are being proposed at this time.
Attachment A is the updated text of Title 19 in its entirety, showing underline and strike through.
Attachment B is the new ordinance "template", which provides the recitals for the text. Adoption of the
proposed ordinance would include both Attachments and B.
For an explanation of the changes, see the "comments" column of Attachment C.
In order to maintain compliance with state and local requirements, the City must adopt the proposed
ordinance prior to July 1, 2016.
Attachments:
Title 19 attachment A
Title 19 Attachment B ordinance template
Title 19 attachment C
Packet Pg. 305
8.3.a
Title 19
BUILDING CODES
Chapters:
19.00
Building Code........................................................................................
3
19.05
Residential Building Code....................................................................
16
19.10
Building Permits — Earth Subsidence and Landslide Hazard Areas .....
17
19.15
Mechanical Code and Fuel Gas Code ...................................................
32
19.20
Plumbing Code......................................................................................
32
19.25
Fire Code...............................................................................................
33
19.30
Energy Code..........................................................................................
39
19.35
Repea'International Swimming Pool and Spa Code .........................
40
19.40
International Property Maintenance Code ............................................
40
19.45
International Code Council Performance Code ....................................
41
19.50
International Existing Building Code ...................................................
42
19.55
Electrical Code......................................................................................
42
19.60
Moving Buildings.................................................................................
43
19.65
Marinas.................................................................................................
45
19.70
Fees.......................................................................................................
47
19.75
Street Names and Address Numbering .................................................
48
19.80
Appeals.................................................................................................
50
19.85
Penalties................................................................................................
54
19.90
Limitation of Benefited and Protected Classes .....................................
54
19.95
Conversion Condominiums..................................................................
55
ATTACHMENT A 19-1
Packet Pg. 306
8.3.a
19.00.000
Chapter 19.00
BUILDING CODE
Sections:
19.00.000 Purpose.
19.00.005 Referenced codes.
19.00.010 Conflict between codes.
19.00.015 Administrative provisions.
19.00.020 International Building Code adopted.
19.00.025 International Building Code section amendments.
19.00.030 Architectural design review — Optional vesting.
19.00.040 Excluding nonconforming religious building from certain requirements.
19.00.000
Purpose.
The purpose of the codes and regulations adopted in this title is to provide minimum
standards to safeguard life, health, property and public welfare by regulating and controlling
the design, construction, quality of materials, use and occupancy, location and maintenance
of all buildings and structures within the city of Edmonds. It is not the purpose or intent to
create or designate any particular class or group of persons to be especially protected or
benefited, nor is it intended to create any special relationship with any individual. [Ord.
3926 § 1 (Exh. A), 2013; Ord. 3796 § 1, 2010].
19.00.005
Referenced codes.
Where the following codes are referenced within any of the codes adopted and amended
in this title, they shall be substituted as follows:
A. "International Building Code" shall mean the building code as adopted and amended
in this title.
B. "International Residential Code" shall mean the residential building code as adopted
and amended in this title.
C. "International Mechanical Code" shall mean the mechanical code as adopted and
amended in this title.
D. "International Fuel Gas Code" shall mean the fuel gas code as adopted in Chapter
19.27 RCW and in accordance with the mechanical code as adopted and amended in this
title.
E. "International Fire Code" shall mean the fire code as adopted and amended in this title.
F. "Uniform Plumbing Code" shall mean the plumbing code as adopted and amended in
this title.
G. "Washington State Energy Code" shall mean the energy code as adopted and amended
in this title.
H. The "National Electrical Code" shall mean the electrical code as adopted and amended
in this title.
I. "International Existing Building Code" shall mean the existing building code as
adopted and amended in this title.
(Revised) 19-2
Packet Pg. 307
Edmonds Community Development Code
8.3.a
19.00 015
J. "International Property Maintenance Code" shall mean the property maintenance code
as adopted and amended in this title.
K. "International Code Council Performance Code" shall mean the performance code as
adopted and amended in this title.
L. "International Swimming Pool and Spa Code" shall mean the swimming pool and spa
code as adopted and amended in this title.
[Ord. 3926 § 1 (Exh. A), 2013; Ord. 3796 § 1, 2010].
19.00.010
Conflict between codes.
In case of conflict among any of the codes referenced in ECDC 19.00.005 as adopted and
subsequently amended by this chapter, the first named code shall govern over those
following. In case of conflicts between other codes and provisions adopted by this chapter,
the code or provision that is most specific, as determined by the building official, shall
apply. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3796 § 1, 2010].
19.00.015
Administrative provisions.
The administrative provisions contained in Chapter 1 of the International Building Code
as adopted and subsequently amended by this chapter shall be used as the general
administrative provisions for the codes listed in ECDC 19.00.005(A), (B), (C), (D) and (F),
unless otherwise required to meet the purpose of the code. [Ord. 3926 § 1 (Exh. A), 2013;
Ord. 3796 § 1, 2010].
19.00.020
International Building Code adopted.
The International Building Code (IBC), 2n�2015 Edition, published by the
International Code Council, as amended by the Washington State Building Code Council in
Chapter 51-50 WAC, and as subsequently amended by this chapter, is hereby adopted along
with Appendix Chapters E, G, H, I and J. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3796 § 1,
2010].
19.00.025
International Building Code section amendments.
The following sections of the IBC are hereby amended as follows:
A. Section 104.3, Notices and Orders, is amended to read:
The building official shall issue all necessary notices or orders to ensure compliance
with this code. The building official is also authorized to use Chapter 20.110 ECDC for
code compliance in addition to the remedies provided for in this code.
B. Section 105.1.1, Annual Permit, is deleted.
C. Section 105.1.1, Demolition Permits, is added and shall read:
Before the partial or complete demolition of any building or structure (interior or
exterior), a demolition permit shall be obtained from the building official. The
19-3 Packet Pg. 308
8.3.a
19.00.025
permit fee is established pursuant to Chapter 19.70 ECDC. The applicant shall also
post with the city, prior to permit issuance, a performance bond, or frozen fund,
conforming to Chapter 17.10 ECDC herein, in an amount to be determined by the
building official to satisfy all city requirements no later than 180 days after the
issuance of the permit. The demolition performance bond or frozen fund shall not be
released until the building official determines the following requirements have been
completed:1. Cap Abandoned Sanitary Sewers. Septic tanks shall be pumped, col-
lapsed and removed and/or filled with earth, sand, concrete, CDF or hard slurry.
2. Knock Down of Concrete Foundation Walls, Porches, Chimneys and Similar
Structures. Concrete, bricks, cobbles and boulders shall be broken to less than
12-inch diameter. Debris left on site shall conform to IBC Section 1804.2 for clean
fill.
3. Construction debris, vegetation, and garbage attributable to the demolition shall
be removed from the site and from unopened street right-of-way within 30 days of
written notice. No debris of any kind may be placed or maintained on street
right-of-way (including alleys) without a permit issued pursuant to Chapter 18.60 or
18.70 of the Edmonds Community Development Code.
4. Repair of any damage to, and restoration of, any public property to substantially
original conditions, i.e., alley, street, sidewalk, landscaping, water-fAeter, sewer,
storm and other utilities, rockeries, retaining walls, etc, in accordance with this code
and the City's engineering requirements.5. Grading of Site Back to Original To-
pography Grades. Basements shall be filled and compacted to 90 percent as verified
by a special inspector. "Structural fill" is defined as any fill placed below structures,
including slabs, where the fill soils need to support loads without unacceptable
deflections or shearing. Structural fill shall be clean and free draining, placed above
unyielding native site soils and compacted to a minimum of 90 percent modified
proctor, per ASTM D1557.
6. Temporary erosion control shall be installed and maintained per Chapter 18.30
ECDC.
D. Section 105.1.2, Annual permit records, is deleted.
E. Section 105.2, Work exempt from permit, is replaced as follows:
Exemptions from permit requirements of this code shall not be deemed to grant
authorization for any work to be done in any manner in violation of the provisions of
this code or any other laws or ordinances of this jurisdiction. It is the applicant's
responsibility to comply with bulk zoning code standards per ECDC Title 16 and
storm water management provisions per Chapter 18.30 ECDC. Permits shall not be
required for the following unless required by the provisions of ECDC Title 23 or
limited or prohibited by the provisions of Chapter 19.10 ECDC:
1. Building (general):
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(a) One (1) story detached accessory structures used as tool and storage sheds,
playhouses and similar uses; provided the floor area (me sur-ea teincluding the
exterior wall or post) does not exceed 120 square feet, with a maximum eave of
thirty (30) inches.
(b) Fences not over six (6) feet high; provided a permit is not required by Chapter
17.30 ECDC.
(c) Movable cases, counters and partitions not over five (5) feet nine (9) inches high.
(d) Retaining walls 4 feet (1,219 mm) in height or less measured vertically from the
finished grade at the exposed toe of the retaining wall to the highest point in the
wall, unless:
I Supporting a surcharge; or
II Impounding Class I, II, III -A liquids; or
III Subject to the provisions of Chapter 23.50 ECDC or Chapter 23.80 ECDC.
(e) Rockeries. Construction of rockeries is limited as specified elsewhere in this
code.
(f) Water tanks supported directly upon grade if the capacity does not exceed 5,000
gallons and the ratio of height to diameter or width does not exceed two (2) to one
(1).
(g) Sidewalks and driveways not more than 30 inches above adjacent grade, and not
over any basement or story below and are not part of an accessible route, provided a
permit is not required by Chapter 18.60 ECDC.
(h) Painting, papering, tiling, carpeting, cabinets, countertops and similar finish
work.
(i) Temporary motion picture, television and theater stage sets and scenery.
0) Shade cloth structures constructed for nursery or agricultural purposes.
(k) Prefabricated swimming pools accessory to an occupancy in which the pool
walls are entirely above the adjacent grade and the capacity does not exceed 5,000
gallons. Hot tubs and spas less than 5,000 gallons, completely supported by the
ground.
(1) Grading less than fifty (50) cubic yards (placed, removed or moved within any
365-day period) unless subject to the provisions of Chapter 23.50 ECDC or Chapter
23.80 ECDC.
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(m) Repair of appliances which do not alter original approval, certification, listing or
code.
(n) Replacement or adding new insulation with no drywall removal or placement.
(o) Replacement or repair of existing gutters or downspouts.
(p) The following types of signs are exempt from permit requirements except that
dimensional size and placement standards shall comply with Chapter 20.60 ECDC:
I. Replacing the panel on a previously permitted existing wall cabinet or pole sign,
II. Repainting an existing previously permitted wood sign,
III. Painted or vinyl lettering on storefront windows,
IV. Governmental signs, campaign signs, official public notices, and signs required
by provision of local, state, or federal law,
V. Temporary signs announcing the sale or rent of property and other temporary
signs as described in ECDC 20.60.080,
VI. Signs erected by the transportation authorities, and temporary seasonal and
holiday displays.
2. Mechanical:
(a) Portable heating, ventilation, cooling, cooking or clothes drying appliances.
(b) Replacement of any part that does not alter approval of equipment or make such
equipment unsafe.
(c) Portable fuel cell appliances that are not connected to a fixed piping system and
are not interconnected to a power grid.
(d) Steam, hot or chilled water piping within any heating or cooling equipment
regulated by this code.
(d) Portable evaporative cooler.
(f) Self-contained refrigeration systems containing ten (10) pounds or less of
refrigerant or that are actuated by motor of one (1) horsepower or less.
3. Plumbing:
(a) The stopping of leaks in drains, water, soil, waste or vent pipe, provided that the
replacement of defective material shall be done with new material and a permit
obtained and inspection made.
(Revised) 19-6
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(b) Reinstallation or replacement of approved prefabricated plumbing fixtures that
do not involve or require the replacement or rearrangement of valves or pipes.
4. Residential permit exemptions:
In addition the following exemptions apply for single family dwellings:
(a) One (1) story detached accessory structures used as tool and storage sheds,
playhouses and similar uses; provided the floor area (measured *^including the
exterior wall or post) does not exceed 200 square feet, with a maximum eave of
twelve (12) inches and maximum height of fifteen (15) feet. Vehicle storage
structures, such as garages and carports, are not exempted.
(b) Window awnings supported by an exterior wall and do not project more than
fifty-four (54) inches from the exterior wall and do not require additional support.
ECDC Title 23 provisions shall not apply to such awnings.
(c) Sport courts less than 2,000 square feet.
(d) Dock repair of individual decking members. ECDC Title 23 provisions shall not
apply.
(e) Replacement or repair of existing exterior siding. ECDC Title 23 provisions shall
not apply.
(f) Replacement or repair of existing windows or doors provided; no alteration of
structural members is required, the replacement would not require installation of
safety glazing, the installation does not involve required egress windows. ECDC
Title 23 provisions shall not apply.
(g) Minor like -for -like drywall repairs not involving fire -rated assemblies.
(h) Replacement or repair of individual decking, joists, stair treads, or intermediate
rails. ECDC Title 23 provisions do not apply.
(i) Uncovered platforms, decks, patios, not exceeding 200 square feet in area, that
are not more than thirty (30) inches above grade at any point and do not serve the
exit door required by IRC Section R311.4.
0) Canopies, as defined in ECDC 17.70.035, accessory to a single family dwelling,
with a floor area measured to the exterior wall or post not to exceed 200 square feet,
for covered storage, carport or similar use.
(k) Reroof overlays;_ Overlays are not permitted over slate, clay or cement tiles,
material is wood shake, slate, el -ay, eemen4 or- asbestos tile, or where the existing
roof has two or more applications of any type of roofing.
19-7 Packet Pg. 312
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F. Section 105.3.2, Time limitation of permit application, is amended to read:
1. Applications, for which no permit is issued within 180 days following the date of
application, shall expire by limitation, and plans and other data submitted for review
may thereafter be returned to the applicant or destroyed by the building official.
2. The building official may extend the time for action by the applicant for a period
not exceeding 180 days prior to such expiration date.
3. No application shall be extended more than once for a total application life of 360
days except as allowed within this section. In order to renew action on an expired
application, the applicant shall submit a new application, revised plans based on any
applicable code or ordinance change, and pay new plan review fees.
4. The Building Official may extend the life of an application if any of the following
conditions exist:
(a) Compliance with the State Environmental Policy Act is in progress; or
(b) Any other City review is in progress; provided, the applicant has submitted a
complete response to City requests or the Building Official determines that unique
or unusual circumstances exist that warrant additional time for such response and the
Building Official determines that the review is proceeding in a timely manner to-
ward final City decision; or
(c) Litigation against the City or applicant is in progress, the outcome of which may
affect the validity or the provisions of any permit issued pursuant to such
application.
G. Section 105.3.3, Fully complete application, is added and reads:
In accordance with the provisions of RCW 19.27.031 and 19.27.074, an applicant's
rights shall vest when a fully complete building permit application is filed. A fully
complete building permit application is an application executed by the owners of the
property for which the application is submitted or the duly authorized agent(s) for
such owners, containing each and every document required under the terms of these
ordinances and the IBC and is substantially complete in all respects. It is anticipated
that minor changes or revisions may be required and are frequently made in the
course of any building application review process, and such minor revisions or
changes shall not keep an application from being deemed complete if a good faith
attempt has been made to submit a substantially complete application containing all
required components. Where required, the application and supporting documents
shall be stamped and/or certified by the appropriate engineering, surveying or other
professional consultants. A fully complete building permit application shall be
accompanied by all required intake fees, including but not limited to plan review
fees required under the provisions of this chapter and code.
(Revised) 19-8
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H. Section 105.3.4, Concurrent review, is added and reads:
An applicant may submit an application for building permit approval and request
plan review services concurrently with, or at any time following, the submittal of a
complete application for any necessary or required discretionary permit approval or
discretionary hearing; provided, that any building permit application submitted
concurrently with an application for discretionary permit or approvals shall not be
considered complete unless the applicant submits a signed statement, on a form
approved by the director, which acknowledges that the building permit application is
subject to any conditions or requirements imposed pursuant to the review and
approval of any necessary or required discretionary permit or approvals. The
applicant shall solely bear the risk of building permit submittal with discretionary
permit approval. If, after discretionary approval, the building permit plans are
modified or amended to comply with conditions or restrictions required by any
discretionary permit or approval, the applicant shall be solely responsible for any
and all costs which result therefrom, including but not limited to additional full plan
review fees; provided further, that any applicant -initiated changes made after the
original plan review is complete shall also require payment of full plan review fees.
I. Section 105.5, Permit expiration and extension, is amended to read:
1. Every permit issued under ECDC Title 19 shall expire by limitation 360 days
after issuance, except as provided in ECDC 19.00.025I(2).
2. The following permits shall expire by limitation, 180 days after issuance and may
not be extended, unless they are associated with a primary building permit for a
larger construction project, in which case they may run with the life of the primary
permit:
Demolition permits;
Permits for Moving Buildings required by Chapter 19.60 ECDC;
Mechanical permits;
Tank removal, tank fill, or tank placement permits;
Grading, excavation and fill permits;
Water service line permits;
Plumbing permits;
Gas piping permits;
Deck and dock permits;
19-9 Packet Pg. 314
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Fence permits;
Re -roof permits;
Retaining wall permits;
Swimming pool, hot tub and spa permits;
Sign permits;
Shoring permits;
Foundation permits.
3. Prior to expiration of an active permit the applicant may request in writing an
extension for an additional year. Provided there has been at least one (1) required
progress inspection conducted by the city building inspector prior to the extension,
the permit shall be extended. Permit fees shall be charged at a rate of one quarter the
original building permit fee to extend the permit.
4. If the applicant cannot complete work issued under an extended permit within a
total period of two (2) years, the applicant may request in writing, prior to the
second year expiration, an extension for a third and final year. Provided there has
been at least one (1) required progress inspection conducted by the city building
inspector after the previous extensionprior- to the extension, the permit shall be
extended. Permit fees shall be charged at a rate of one quarter the original building
permit fee to extend the permit.
5. The maximum amount of time any building permit may be extended shall be a
total of three (3) years. At the end of any three (3) year period starting from the
original date of permit issuance, the permit shall become null and void and a new
building permit shall be required, with full permit fees, in order for the applicant to
complete work. The voiding of the prior permit shall negate all previous vesting of
zoning or Building codes. Whenever an appeal is filed and a necessary development
approval is stayed in accordance with ECDC 20.07.004 the time limit periods im-
posed under this section shall also be stayed until final decision.
6. The building official may reject requests for permit extension where he
determines that modifications or amendments to the applicable zoning and Building
codes have occurred since the original issuance of the permit and/or modifications or
amendments would significantly promote public health and safety if applied to the
project through the issuance of a new permit.
(Revised) 19-10
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JJ. Repealed by Ord. 3926.
ILK. Section 107.3.3, Phased approval, is amended to read:
1. The building official may issue partial permits for phased construction as part of a
development before the entire plans and specifications for the whole building or
structure have been approved provided architectural design board approval has been
granted and a fully complete permit application for the entire building or structure
has been submitted for review.
2. Phased approval means permits for grading, shoring, and foundation may be
issued separately, provided concurrent approval is granted by the planning manager,
city engineer and fire marshal, when applicable. No phased approval permit shall be
issued unless approved civil plans detailing the construction of all site improvements
including, but not limited to: curbs, gutters, sidewalks, paved streets, water lines,
sewer lines, and storm drainage have been signed as approved by the city engineer.
3. With such phased approval, a performance bond shall be posted with the city
pursuant to Chapter 17.10 ECDC, to cover the estimated cost of construction to city
standards for the improvements.
L. C 108 T c t d Uses, deleted.
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ML. Section 110.3.3, Lowest floor elevation, is amended to read:
In flood hazard areas, upon placement of the lowest floor, including the basement,
and prior to further vertical construction, the elevation certification required in
Section 1612.5 shall be submitted to the building official. Prior to final inspection
approval, the building official shall require an elevation certificate based on finished
construction prepared and sealed by a State licensed land surveyor.
NM. Section 113, Board of Appeals, is deleted and replaced by Chapter 19.80 ECDC.
ON. Section 501.2, Address Identification, is amended to read:
Approved numbers or addresses shall be installed by the property owner for new and
existing buildings in such a position as to be clearly visible and legible from the
street or roadway fronting the property. Letters or numbers on the building shall be a
minimum six (6) inches in height and stroke a minimum of .75 inch of a contrasting
color to the building base color. Where public or private access is provided and the
building address cannot be viewed from the public way, a monument, pole or other
approved sign or means shall be used to identify the structure. This means of
premises identification does not preclude approved identification also affixed to
structure.
P-0. Section 1612.1.1, Residential Structures, is added and reads:
Construction or reconstruction of residential structures is prohibited within
designated floodways, except for (i) repairs, reconstruction, or improvements to a
structure which do not increase the ground floor area; and (ii) repairs, reconstruction
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or improvements to a structure, the cost of which does not exceed 50 percent of the
market value of the structure either, (A) before the repair, or reconstruction is
started, or (B) if the structure has been damaged, and is being restored, before the
damage occurred. Any project for improvement of a structure to correct existing
violations of State or local health, sanitary, or safety code specifications which have
been identified by the local code enforcement official and which are the minimum
necessary to assure safe living conditions, or to structures identified as historic
places, may be excluded from the 50 percent calculation.
QP. Section 1612.4.1, Lowest Floor Elevation, is added and reads:
For buildings in all structure categories located in the Coastal High Hazard Areas
and Coastal A Flood Zones, the elevation of the lowest floor shall be a minimum of
two feet above the base flood elevation, as determined from the applicable FEMA
flood hazard map.
Q.Seetion 3103, rrv,Y,,, e-ary ct,.,,,,tufes, ;s deleted
RQ. Section 3108.1.1, Radio, television and cellular communication related equipment
and devices, is added and reads:
A permit shall be required for the installation or relocation of commercial radio,
television or cellular tower support structures including monopoles, whip antennas,
panel antennas, parabolic antennas and related accessory equipment, and accessory
equipment shelters (regardless of size) including roof mounted equipment shelters.
-SR. Section 3109.4-2, Applicability and maintenance, is amended to added and reads:
1. Swimming pools, hot tubs and spas of all occupancies shall comply with the
requirements of this section and other applicable sections of this code.
2. It is the responsibility of the owner to maintain a swimming pool, hot tub or spa in
a clean and sanitary condition and all equipment shall be maintained in a satisfactory
operating condition when the swimming pool, hot tub or spa is in use. A swimming
pool, hot tub or spa that is neglected, not secured from public entry and/or not main-
tained in a clean and sanitary condition or its equipment in accord with manu-
facturers recommendations shall be determined to be a hazard to health and safety
and shall be properly mitigated to the satisfaction of the building official.
T. Seetion 3109.3, PiAlie Swimming Pools, is .
U. T Seel o Z i no n Residential c.t.;,m.. ifig nook is deleted
VS. Section 3109.63, Location and Setbacks, is added and reads:
Swimming pools, hot tubs and spas shall meet requirements of the zoning code of
the city of Edmonds.
1. Minimum setbacks are measured from property lines to the inside face of the
pool, hot tub or spa as required by the zoning code for accessory structures.
(Revised) 19-12
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2. All other accessory buildings and equipment shall meet the normally required
setbacks for accessory structures in the zone in which they are located.
WT. Section 3109.74, Tests and cross -connection devices, is added and reads:
1. All swimming pool, hot tub and spa piping shall be inspected and approved before
being covered or concealed.
2. Washington State Department of Health approved cross connection devices are
required to be provided on potable water systems when used to fill any swimming
pool, hot tub or spa.
XU. Section 3109.95, Wastewater disposal, is added and reads:
A means of disposal of the total contents of the swimming pool, hot tub or spa
(including partial or periodic emptying) shall be reviewed and approved by the
public works director.
1. No direct connection shall be made between any swimming pool, hot tub or spa to
any storm drain, city sewer main, drainage system, seepage pit, underground
leaching pit, or sub -soil drain.
2. A sanitary tee (outside cleanout installed on the main building side sewer line)
shall be provided for draining of treated water into the city sanitary sewer system.
YV. Section 3109.9, Inspection requirements, is added and reads:
The appropriate city inspector shall be notified for the following applicable in-
spections:
1. Footing, wall, pre -form, pre-gunite, erosion control, underground plumbing,
sanitary extension and cleanout, mechanical pool equipment, gas piping, mechanical
enclosure location, cross connection and final inspection.
2. An initial cross connection control installation inspection is required by the city
cross connection control specialist prior to final installation approval.
3. All backflow assemblies shall be tested by state certified backflow assembly
testers upon initial installation and then annually thereafter. Copies of all test reports
shall be submitted to the city water division for review and approval.
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19-13 Packet Pg. 318
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A4W. Appendix E, Accessibility Requirements, is amended by deleting Sections E107,
E108, El 10 and El 11.
BBX. Appendix G, Flood -Resistant Construction, is amended by addition of new section:
Section G301.1(4) Where base flood elevation data has not been provided or is not
available from another authoritative source, it shall be generated for subdivision
proposals and other proposed developments which contain at least 50 lots or 5 acres,
whichever is less.
GGY. Appendix H, Signs, is amended as follows:
1. Section H101.2, Signs exempt from permits, is replaced by subsection (E)(1)(p) of
this section.
2. Section H101.2.1, Prohibited signs, is added and reads as follows:
a. It is unlawful for any person to advertise or display any visually communicated
message, by letter or pictorially, of any kind on any seating bench, or in direct
connection with any bench.
b. All signs not expressly permitted by Chapter 20.60 ECDC.
c. Signs which the city engineer determines to be a hazard to vehicle or pedestrian
traffic because they resemble or obscure a traffic control device, or pose a hazard to
a pedestrian walkway or because they obscure visibility needed for safe traffic
passage. Such signs shall be immediately removed at the request of the city
engineer.
d. All signs which are located within a public right-of-way and that have been
improperly posted or displayed are hereby declared to be a public nuisance and shall
be subject to immediate removal and confiscation per ECDC 20.60.090.
3. Sections H104, Identification, H106.1.1, Internally illuminated signs, H107,
Combustible materials, H108, Animated devices, H109.1, Height restrictions, and H110,
Roof signs, are deleted. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3845 § 6, 2011; Ord. 3796 § 1,
2010].
19.00.030
Architectural design review — Optional vesting.
In addition to the vesting rights created by RCW 19.27.095 and ECDC 19.00.015, an
applicant for development as defined in ECDC 20.10.010 and subject to architectural design
(Revised) 19-14
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board (ADB) review may, at the applicant's option, file a fully complete augmented archi-
tectural design review application (hereinafter "augmented ADB application") and vest
rights including applicable permit, development and impact fees under the provisions of the
ECDC and the State Building Code as adopted and amended by the city of Edmonds, this
title as then in effect, to, but only to, the extent that the application provides full and
detailed information necessary to confirm the particular regulation to be vested. The burden
is on the applicant to provide such detail.
A. A fully complete, augmented application for architectural design review shall consist
of a complete application for architectural design review, executed by each and every
property owner of record of the development site or their duly authorized agent(s), accom-
panied by the following:
1. All fees required by ordinance, including impact mitigation fees, to be deposited at
the time such State Environmental Policy Act (SEPA) requirements become final.
2. A site plan showing the current zoning of the development site, the footprint of all
proposed structures, the total square footage and use of each floor, all setbacks required by
either the zoning code or State Building Codes, proposed parking configurations, and exits.
3. Elevation drawings showing the original grade of the site, any proposed alterations
to grade, the proposed height of the structure and the number of stories.
4. A letter executed by all owners of record or their duly authorized agent(s) detailing
the proposed use in sufficient detail to determine whether the proposed use complies with
the zoning code then in effect and with the building code then in effect to determine type of
construction and occupancy classifications of the IBC and IFC as those codes then in effect.
5. A building permit application, as described in IBC Section 105.3 as the same exists
or is hereafter amended, and all building permit and plan review fees as established and set
forth in Chapter 19.70 ECDC; provided, that the plans required by IBC Section 107, as the
same exists or is hereafter amended, and other engineering documents, plans or drawings
required by ECDC Title 18 may be submitted within 90 days of final ADB approval, or
final approval on appeal.
B. Upon filing of the augmented ADB application, the applicant shall be deemed fully
vested as if a fully complete building permit application had been filed; provided:
1. The burden shall be upon the applicant to supply all material required by the pro-
visions of this section and as necessary to meet the requirements of Chapter 20.10 ECDC.
The applicant may supplement the original application in the event an application is deemed
incomplete by the development services director or designee. Vesting shall occur only when
the application is deemed complete by the development services director. Failure to sup-
plement an incomplete application within 90 days of final ADB approval shall result in for-
feiture of all fees paid and no vesting right shall attach.
2. The application shall expire along with all rights vested 180 days following the date
of application if final architectural design approval is not received.
a. The development services director or designee may issue an extension for an
additional period, not exceeding 180 days, upon written request by the applicant(s) or their
agent(s). Such request for extension shall be filed prior to the expiration of the original
application time period. An extension shall be granted if the architectural design board has
not yet considered the application or an appeal thereof is pending.
b. The time period shall run concurrently with the periods established by ECDC
19.00.025 as the same exists or is hereafter amended. No application shall be extended more
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than once. In order to renew an application after expiration, the applicant shall resubmit all
required information and pay a new plan review fee.
3. The applicant shall comply with all provisions of state law and regulation and this
code regarding SEPA review. Review periods or delays occasioned by SEPA shall stay the
time periods set by this chapter.
4. Following final ADB approval, the applicant shall file the plans and information
required by IBC Section 107. It is anticipated that minor adjustments and changes may be
and are usually required to the plans submitted as a result of the plan review and administra-
tive process; provided, that the following changes shall not be considered "minor" and shall
forfeit vesting rights, and shall require the filing of a new application:
a. Any substantial change not required by the terms of ADB approval.
b. Any increase in height or total square footage or any change which would
change the occupancy classification for the purposes of the State Building Code.
5. Any decision of the city staff regarding the application stated in this section and its
interpretation shall be considered a Type I decision appealable only to the superior court of
Snohomish County by Land Use Petition Act.
C. The rights vested by ECDC 19.00.025(G) (Section 105.3.3 of IBC as amended) and
this section refer only to zoning and building code rights protected by RCW 19.27.095.
D. These sections shall not be interpreted to create vesting rights not protected by RCW
19.27.095 and shall not be interpreted as a further limitation on the administrative obliga-
tions and legislative powers of the city. By way of illustration and not limitation, this
chapter does not limit:
1. The city council's authority to create local improvement districts.
2. The city council's authority to legislate life safety requirements that are not required
to recognize existing vested rights.
3. Environmental and shorelines review and mitigation procedures. [Ord. 3926 § 1
(Exh. A), 2013; Ord. 3796 § 1, 2010].
19.00.040
Excluding nonconforming religious building from certain requirements.
Existing legal nonconforming churches, synagogues, mosques and other buildings used
for religious observance (hereinafter "church" or "churches") are hereby excluded from any
requirement of the State Building Code which would be triggered by a change of use as spe-
cifically limited and set forth herein:
A. This change in use exclusion is limited solely to a change in use for the provision of
emergency housing to the homeless and other indigent persons. The term "emergency" shall
mean the housing of indigent and homeless persons when the ambient temperature is fore-
cast by the National Weather Service to be below 33 degrees for a four-hour overnight
period or when wind chill, violent storms or other inclement conditions present a direct
threat to the lives of homeless and other indigent persons without shelter. Such danger could
include, but is not limited to, the threat presented by carbon monoxide poisoning for persons
attempting to take shelter in cars or other vehicles with the motor running.
B. In order to claim this exclusion, a church shall:
1. Be a legal nonconforming structure prior to the provision of emergency housing for
the homeless and indigent. In the alternative, a church may establish that it has previously
(Revised) 19-16
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provided overnight housing to members of its congregation or the public in emergencies, for
educational, religious or other purposes.
2. Maintain a "fire watch." The term "fire watch" shall mean the maintenance during
all times when indigent housing services are provided of a watch by paid staff or volunteers
who shall, on premises, monitor for fires or violations of no smoking prohibitions. At least
one fire monitor shall be provided for each eight persons housed.
3. Provide an operational smoke detection system.
4. Prohibit the smoking of tobacco or similar products on the premises and prohibit the
use of any open flame in the area in which the homeless or indigent persons are temporarily
housed.
5. Maintain clear and unobstructed means of egress. Exits must not be locked in the
direction of egress unless a special egress control device is installed in accordance with the
building code.
C. The application of this exclusion is intended to fulfill the city's obligation to provide
flexibility and consider reasonable alternatives in the application of the rigid requirements
of the State Building Code. The building official is directed to avoid technical inflexibility,
to consider the use of any reasonable alternative which would provide the minimum
protections required either under the State Building Code or this exclusion and to be flexible
when considering alternative approaches to the specific requirements set forth above. All
decisions by the building official shall be in writing and articulate the public interest to be co
served as well as an analysis of the alternatives.
r
D. These provisions are for the purpose of providing for and promoting the health, safety
and welfare of the general public. See Chapter 19.90 ECDC, Limitation of Benefited and
Protected Classes. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3796 § 1, 2010]. c
19-17 Packet Pg. 322
8.3.a
19.05.000
Chapter 19.05
RESIDENTIAL BUILDING CODE
Sections:
19.05.000
International Residential Code adopted.
19.05.010
Chapter 1 not adopted.
19.05.015
Other chapters not adopted.
19.05.020
Section amendments.
19.05.030
Manufactured home installation standards.
19.05.000
International Residential Code adopted.
The International Residential Code (IRC), 2012 2015 Edition, published by the
International Code Council, as amended by the Washington State Building Code Council in
Chapter 51-51 WAC, and as subsequently amended by this chapter, is hereby adopted along
with Appendix Chapters A, B, C, F C-- d K_ d [Ord. 3926 § 1 (Exh. A), 2013;
Ord. 3819 § 1, 2010; Ord. 3796 § 2, 2010].
19.05.010
Chapter 1 not adopted.
Chapter 1 is not adopted, except as provided for in ECDC 19.00.015. [Ord. 3926 § 1
(Exh. A), 2013; Ord. 3796 § 2, 2010].
19.05.015
Other chapters not adopted.
Chapters 11, 20 and 21, and Part VII, Plumbing, and Part VIII, Electrical, are not
adopted. See Chapter 19.20 ECDC for adopted plumbing code and Chapter 19.55 ECDC for
adopted electrical code. [Ord. 3926 § 1 (Exh. A), 2013].
19.05.020
Section amendments.
The following sections of the IRC are hereby amended as follows:
A. Table R301.2(1), Climatic and Geographic Design Criteria, is amended with the
following criteria:
1. Ground Snow Load = 25 psf non -reducible
2. Wind Speed(d) = 85 mph
3. Topographical effects(k) No
4. Seismic Design Category(f) = D1
5. Weathering(a) = moderate
(Revised) 19-18
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6. Frost Line Depth(b) = 18 inches
7. Termite(c) = slight to moderate
8. Winter Design Temp(e) = 27 degrees F
9. Flood Hazard(g) = NFIP adoption 3/26/74. FIRM maps 11/8/99
10. Ice Shield Underlayment(h) = not required
11. Air Freezing Index(i) = 0-1000
12. Mean Annual Tempo) — 50 degrees F
B. R322.1 General, is hereby amended as follows:
and structures constructed in whole or in Dart in flood hazard areas
(including A or V Zones) as established in Table R301.2(1) shall be designed and
constructed in accordance with the ,provisions contained in this section.
Construction or reconstruction of residential structures is prohibited within
designated floodways, except for (i) repairs, reconstruction, or improvements to a
structure which do not increase the ground floor area; and (ii) repairs, reconstruction
or improvements to a structure, the cost of which does not exceed 50 percent of the
market value of the structure either, (A) before the repair, or reconstruction is
started, or (B) if the structure has been damaged, and is being restored, before the
damage occurred. Any project for improvement of a structure to correct existing
violations of State or local health, sanitary, or safety code specifications which have
been identified by the local code enforcement official and which are the minimum
necessary to assure safe living conditions, or to structures identified as historic
places, may be excluded from the 50 percent calculation.
C. Section R327, Automatic fire sprinkler system, is added and reads:
1. An approved automatic fire sprinkler system shall be installed in buildings
containing five (5) or more attached dwelling units. Refer to ECDC 19.25.035.
C.Appena;Seetie„ n c, 07 , , Fire Spr-inners—.2_An approved automatic fire sprin-
kler system shall be installed in new one -family and two-family dwellings and townhouses
exceeding 3,000 square feet of fire area, and in accordance with Appendix R(Q. [Ord. 3926
§ 1 (Exh. A), 2013; Ord. 3819 § 2, 2010; Ord. 3796 § 2, 2010].
19.05.030
Manufactured home installation standards.
A. Permit Regulations.
1. Chapter 296-150M WAC, as currently promulgated together with any future
amendments thereof, or future additions thereto, is hereby adopted. The building official is
authorized to issue building permits and collect permit fees for the installation of all
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a
w
co
to
N
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manufactured homes that meet the requirements of this chapter, to inspect the installation of
manufactured homes, and enforce all violations of this chapter.
2. All references to "installation permits" in Chapter 296-150M WAC, as herein
adopted by reference, shall refer to building permits issued for the installation of manufac-
tured homes.
3. Fees for the installation of a manufactured home shall be set forth in Chapter 19.70
ECDC. All other applicable development fees shall also be imposed as with any other
single-family residence.
4. Mobile homes shall be permitted only within designated mobile home parks.
5. Pursuant to added RCW 35.21.897, 35A.21.310, 36.01.220, and amended RCW
35.63.160 and 1998 c 239 s 1, homes built to 42 USC Sections 5401 through 5403 standards
(as amended in 2000) shall be regulated for the purposes of siting, in the same manner as
site -built homes, factory -built homes, or homes built to any other approved state
construction.
6. Manufactured homes to be placed within the city shall not be older than three cal-
endar years from the date of complete permit application submittal. The applicant is
required to provide the vehicle identification number (VIN) information.
7. All spaces measured from the underside of the home to finished grade shall be
enclosed with a decorative skirting.
8. Manufactured homes shall be thermally equivalent to the current State Energy
Code.
9. The minimum manufactured home size shall be at least two fully enclosed parallel
sections each not less than 12 feet wide by 36 feet long.
10. Coated metal, tin, or vinyl roofing material is not permitted.
11. Manufactured homes shall comply with all other development standards of this
code. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3796 § 2, 2010].
(Revised) 19-20
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Chapter 19.10
BUILDING PERMITS — EARTH SUBSIDENCE AND LANDSLIDE HAZARD
AREAS
Sections:
19.10.000 Statement of purpose and application.
19.10.010 Section amendments.
19.10.020 Definitions.
19.10.030 Minimum required application submittals.
19.10.040 Site posting notice, disclosures, declarations, covenants and waivers.
19.10.050 Site bonds and contractor general public liability insurance.
19.10.060 Review to determine compliance with engineering practice and best available
science.
19.10.070 Issuance and denial of permits.
19.10.080 Site access, professional/special inspection, monitoring during construction
and final geotechnical report.
19.10.000
Statement of purpose and application.
A. This chapter has been enacted in order to provide both substantive and procedural
provisions relating to the issuance of permits within designated earth subsidence and
landslide hazard areas of the city. It shall be the policy of the city that no permit shall be
issued for any site which is found to be unsuitable for improvement due to excessively steep
slopes, unsatisfactory foundation support, instability or unsuitable topography for the
particular permit requested for issuance. When development occurs on an unstable site, an
unreasonable risk of danger may exist to the public, to public improvements or to adjacent
property owners. If such a site can be stabilized through the construction of on -site
improvements, that risk may be reduced.
B. The construction of professionally designed structures addressing the risks of earth
movement, and employing feasible attendant measures (including but not limited to
drainage improvements, specially designed foundations, retaining walls, removal of over-
burden and other improvements designed to minimize the risk of earth movement, prevent
avoidable damage to structures, safeguard adjacent properties, limit risk to inhabitants, and
to stabilize the structure in the event of movement) may mitigate and reduce the risk of
earth movement on individual properties. Nothing herein shall relieve an owner of any
obligation imposed by the State Building Code or city ordinance to take all reasonable and
practical measures available to reduce or eliminate the risk or hazard.
C. The IRC/IBC, as promulgated by the state of Washington and required to be adopted
by the city, does not specify a standard regarding lot stability. Since the city's request for an
interpretation of the International Building Code by the State Building Code Council to
designate an acceptable level of lot stability was denied, and because the city wishes to
comply with state law requiring that the issuance of building permits be a ministerial and
not a discretionary act, the provisions of this chapter have been adopted in order to provide
reasonable certainty in the permit issuance process. The purpose of these provisions is not
19-21 Packet Pg. 326
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19.10.010
to lessen the minimum requirements of the current adopted building code, but rather to
define its requirements for city implementation.
D. These provisions have been adopted in order to establish a policy that permits shall not
be issued for any site where a substantial risk of earth subsidence and landslide hazard exist
unless:
1. The risks can be defined with reasonable scientific certainty and found to be within
acceptable limits as determined in accordance with this chapter.
2. Any hazard associated with the site is scientifically ascertained and fully disclosed
through the permit process.
3. Notice of any risk is given to future purchasers through the land records of Sno-
homish County.
4. Any risks associated with construction and habitation are assumed by the builder
and future owners of the site.
5. Adequate indemnification is provided by the builder, and the owner, of the site in
order that the general public not assume or bear any portion of the costs or liability associ-
ated with the builder's investigation, design and construction as well as the continuing
maintenance of the site by the property owner.
E. Notwithstanding any contrary provision of this chapter or the IRC/IBC, all
applications for permits received for any site, any portion of which lies within an earth
subsidence and landslide hazard area, shall be governed by the provisions of this chapter. In
addition to all other requirements of these sections, the restrictions and provisions of this
chapter shall apply to all building, grading, fill and excavation permits (herein "permits").
Minor permits such as plumbing, mechanical, re -roof and interior alterations are exempt
from the requirements of this chapter.
F. All applications for permits under this chapter shall disclose within the geotechnical
report whether or not any part of the site lies within or adjacent to an earth subsidence and
landslide hazard area or within a critical area as defined by the city's environmentally criti-
cal areas title. The building official may require preliminary investigation by a geotechnical
engineer for any applicant whose property lies within or lies adjacent to a known earth
subsidence landslide hazard area, or within a known hazard area, or areas with steep slopes
or unusual topography or which has a history of earth movement in order to assist the
building official in determining whether these provisions should be applied.
G. Nothing in this chapter should or shall be interpreted to guarantee issuance of a permit
with respect to any property unless the requirements of the IRC/IBC as amended and
interpreted by this chapter have been met. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1,
2007].
19.10.010
Section amendments.
The provisions of this section amend the 2003 Edition of the IRC/IBC and all subsequent
revisions adopted by RCW 19.27.031 as the State Building Code as previously amended by
Chapter 19.05 ECDC. All prior substantive amendments have received the approval of the
State Building Code Council. All provisions of the IRC/IBC which conflict with this
chapter shall be deemed amended hereby, and any ambiguity created shall be resolved in
favor of the specific provision or general intent of said chapter. In addition to the
amendments of the IRC/IBC by its alteration, improvement and correction to incorporate
(Revised) 19-22
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the chapter, the following specific code provisions are amended and the substantive and
procedural requirements of this chapter are amended by the correction and alteration of the
following sections of the IRC/IBC:
A. Chapter 1, Administration.
1. Section R105.1.1 Permit review applicability. Any permit requested for a site
lying in whole or in part within an earth subsidence and landslide hazard area as
defined by ECDC 19.10.020(F) shall be processed and acted upon in accordance
with the provisions of Chapter 19.10 ECDC.
2. Section R105.2 Work exempt from a permit. ECDC 19.00.025(E)(1) exemptions
(a), (b), (d), (e), (f), (g), 0), (k), (m), and (p) and ECDC 19.00.025E(4) exemptions
(a), (c), (h) and (i) shall not apply in any area designated as an earth subsidence and
landslide hazard area as defined in ECDC 19.10.020(F).
3. Section R105.3.2 Time limitation of permit application.
a. Applications, for which no permit is issued within two (2) years following the
date of application, shall expire by limitation, and plans and other data submitted for
review may thereafter be returned to the applicant or destroyed by the building
official.
b. The building official may not extend the time for action by the applicant on an
expired application. In order to renew action on an expired application, the applicant
shall submit a new application, revised plans based on current adopted codes and
pay new plan review fees as well as any outstanding peer review fees incurred to
date.
4. Section R105.5 Permit expiration and extension.
a. Every permit issued under the provisions and development standards of Chapter
19.10 ECDC shall expire by limitation two (2) years after issuance, except as
provided in ECDC 19.10.010(A)(4)(b).
b. Prior to expiration of an active permit the applicant may request in writing an
extension for a third and final year. If the plans and specifications for the permit
extension application are the same as the plans and specifications submitted for the
original permit application and provided there has been at least one (1) required
progress inspection conducted by the city building inspector prior to the extension,
the permit shall be extended. Permit fees shall be charged at a rate of one quarter the
original building permit fee to extend the permit.
c. The maximum amount of time any building permit may be extended shall be a
total of three (3) years. At the end of any three (3) year period starting from the
original date of permit issuance, the permit shall become null and void and a new
building permit shall be required, with full fees, in order for the applicant to
19-23 Packet Pg. 328
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19.10.010
complete work. The issuance of a new permit shall negate all previous vesting of
zoning or building codes. Whenever an appeal is filed and a necessary development
approval is stayed in accordance with the Land Use Petition Act, the time limit
periods imposed under this section shall also be stayed until final decision.
d. The building official shall reject requests for permit extensions if modifications or
amendments to the applicable zoning and building codes have occurred since the
original issuance of the permit, and modifications or amendments would
significantly promote public health and safety if applied to the project through the
issuance of a new permit.
5. Section R105.5.1 Recommence work on an expired permit.
a. In order to recommence work on an expired permit, a new permit application with
full fees shall be submitted to the building official.
b. New permit applications shall be reviewed under current zoning and building
codes in effect at the time of complete application submittal. If a new permit is
sought to recommence work on an expired permit, the new permit shall be vested
under the codes in effect at the time of complete application for the new permit, not
the expired permit. When additional plan review is required, plan review fees shall
be charged. When applicable, peer review and peer review fees shall be assessed.
6. Section RI06.3.3.1 Phased approval.
a. The building official may require sequencing of construction phases or activities
such as the installation of shoring or temporary erosion control remedies and/or
drainage systems, well in advance of grading or foundation construction on a time
frame consistent with geotechnical recommendations and peer review. As part of the
sequencing process, the building official may impose permit conditions that address
site work sequencing to include but not be limited to: limiting all excavation,
drainage systems and foundation installation to the drier season between May 1st
and September 30th.
b. When permit conditions such as groundwork are limited by the building official
on a particular project, the applicant's geotechnical engineer may submit a letter
detailing geotechnical recommendations that portions of work may progress. The
letter shall include a detailed work schedule submitted by the general contractor
specifying work to be done, timeline, provisions for monitoring and equipment to be
used. Any such recommendation shall be based upon best available science and be
consistent with standard geotechnical engineering practice. The building official
may require a peer review prior to a decision which provides concurrence regarding
at least the following issues:
i. Duration of work,
ii. Type of equipment to use,
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iii. Additional temporary erosion and sediment control provisions required, and
iv. Applicability of special inspections, and similar issues.
c. The building official may issue partial permits for phased construction before the
entire plans and specifications for the whole building or structure have been
approved provided peer review approval has been granted. Phased approval means
separate permits for grading, shoring, and foundation may be issued separately,
provided concurrent approval is granted by the planning manager, city engineer, and
city public works director, when applicable. No phased approval permit shall be is-
sued unless approved civil plans detailing the construction of all site improvements
(including, but not limited to: curbs, gutters, sidewalks, paved streets, water lines,
sewer lines, and storm drainage) have been signed as approved by the city engineer.
With such phased approval, a performance bond shall be posted with the city pur-
suant to Chapter 17.10 ECDC, to cover the estimated cost of construction to city
standards for the improvements.
B. Chapter 2, Definitions.
1. Section R202 and IBC 202 are hereby amended to include the definitions set forth
in ECDC 19.10.020, incorporated by this reference as fully as if herein set forth.
C. Chapter 4, Foundations.
1. Section R401.1 General Exception 3. Any permit requested for a site lying in
whole or in part within an earth subsidence and landslide hazard area shall be
processed and acted upon in accordance with the provisions of Chapter 19.10
ECDC.
D. IBC Chapter 16, Structural design.
1. Section IBC 1601.1.1 Scope. Setting forth the requirements of Chapter 19.10
ECDC, incorporated by this reference as fully as if herein set forth.
E. IBC Appendix J, Grading.
1. Section IBC Appendix J 101.1.2, Scope. Setting forth the requirements of Chapter
19.10 ECDC, incorporated by this reference as fully as if herein set forth.
[Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, 2007].
19.10.020
Definitions.
The following terms, when used within this chapter, shall have the following definitions:
A. "Architect" shall mean a person licensed to practice architecture by the state of Wash-
ington.
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B. "Best available science" shall be determined in accordance with the criteria estab-
lished in WAC 365-195-900, et seq.
C. "Bluff' shall mean any slope 10 feet in height or greater inclined at greater than one
unit vertical in one unit horizontal or 100 percent slope.
D. "Building official" shall mean the building official of the city of Edmonds.
E. "Director" shall mean the director of development services as well as any authorized
representative of the director.
F. "Earth subsidence and landslide hazard area" shall mean any area of the city which, by
reason of excessively steep slopes, unsatisfactory foundation support, stability or topogra-
phy, has a risk of earth subsidence and landslide hazard in excess of normal allowances.
The earth subsidence and landslide hazard area is a subcategory of "landslide hazard area"
(a geologically hazardous area) as defined in city of Edmonds environmentally critical areas
title (ECDC Title 23). The hazard area designated as the North Edmonds Earth Subsidence
Landslide Hazard Area in the 2007 report of Landau Associates and as may be amended in
future adopted earth subsidence and landslide hazard maps are hereby incorporated by this
reference and made a part of this chapter as fully as if herein set forth and may be provided
in a summary text form. Future adopted landslide hazard maps shall be incorporated by
reference upon adoption by ordinance.
Areas designated on the adopted North Edmonds Earth Subsidence and Landslide Hazard
Areas Map, or any future adopted landslide hazard map, as having a risk of earth subsidence
or landslide hazard, areas with slopes as designated in ECDC 23.80.020, areas which
exhibit geologic characteristics of earth movement, or any other area identified as having a
history of earth movement shall be presumed to have such risk and shall be considered to be
an earth subsidence and landslide hazard area. Applicants for permits in such areas shall
submit a geotechnical report and complete plan set submittal as required by this chapter to
the building official for review.
The presumption of risk shall be rebuttable and the decision of the director or building
official that any area lies within, or adjacent to, such earth subsidence and landslide hazard
area shall be appealable as a staff decision to superior court in accordance with the Land
Use Petition Act.
Copies of the reports and maps shall be maintained in the offices of the building official
and shall be available for inspection during all normal working hours. Individual copies of
the reports and map may be obtained by the public upon the payment of the cost of
reproduction.
G. "General contractor" shall mean a bonded, insured and registered contractor in the
state of Washington. A general contractor shall maintain state -required bonding and shall
carry general public liability insurance in the minimum amount of $1,000,000. The general
contractor shall have a current valid state contractor's license with the state of Washington
and a city of Edmonds resident or nonresident business license, whichever is applicable.
H. "Geologist" means a practicing geologist licensed in the state of Washington with at
least four years' experience as a licensed geologist in responsible charge, including experi-
ence with landslide evaluation.
I. "Geotechnical engineer" means a practicing geotechnical/civil engineer licensed as a
professional civil engineer in the state of Washington who has at least four years of pro-
fessional employment as a geotechnical engineer in responsible charge, including
experience with landslide evaluation.
(Revised) 19-26
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J. "Landslide hazard areas" means areas mapped or otherwise defined by the city of
Edmonds as environmental critical areas or geologically hazardous areas.
K. "Land surveyor" means a person who holds a Washington State land surveyor's
license.
L. "Lead design professional" means the person designated by the applicant to oversee
and coordinate the permit review process on behalf of the applicant.
M. "Plan set submittal" means a complete application pursuant to ECDC 19.00.015
including:
1. Vicinity map.
2. Topography map and survey.
3. Civil plans including grading, temporary erosion and sediment control, storm drain-
age, utilities and site improvements.
4. Tree cutting/land clearing plans.
5. Geotechnical report.
6. Architectural and structural plans with design calculations, stamped and signed by
licensed design professionals of the state of Washington.
N. "Site" means the entire area within the boundaries, as described in a legal description,
of the property that is to be developed under the permit for which the applicant has applied.
O. "Stable" shall mean that the risk of damage to the proposed development, or to adja-
cent properties, from soil instability is minimal subject to the conditions set forth in the
reports developed under the requirements of ECDC 19.10.030 and the proposed
development will not increase the potential for soil movement.
In the event that any site has an underlying risk of movement based upon deep-seated
earth movement or large-scale earth failure which is not susceptible to correction by on -site
improvements, such hazard shall not render a site proposed for single-family residences to
be presumed unstable for the purpose of this provision if the geotechnical engineer of record
and recommendation of any peer reviewer confirm the risk of probability of earth
movement is 30 percent or less within a 25-year period.
In order to meet the definition of "stable" the geotechnical report shall include identified
hazards for the property and the mitigation measures proposed to reduce or correct the
hazards along with measures taken to mitigate potential impacts from the remaining
hazards, including all on- and off -site measures taken to correct or reduce the risk. These
shall be fully disclosed to the applicant and future owners, heirs and assigns in the covenant
required to be executed in accordance with provisions of this chapter, in which case the
defined risk may be approved as an acceptable condition.
P. "Steep slope" shall be defined and calculated pursuant to Chapter 23.80 ECDC.
Q. "Storm event" means one inch or greater precipitation in a 24-hour period as reported
by the National Oceanic and Atmospheric Administration (NOAA).
R. "Structural engineer" means a person licensed to practice structural engineering by the
state of Washington.
S. "Structural fill" shall mean any fill placed below structures, including slabs, where the
fill soils are intended to support loads without unacceptable deflections or shearing.
Structural fill should be clean and free -draining and should be placed above unyielding
native site soils compacted in accordance with an approved geotechnical report prepared
utilizing best engineering science. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, 2007].
19-27 Packet Pg. 332
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19.10.030
Minimum required application submittals.
A. The applicant shall submit a complete plan set submittal and permit application and
specifications for the proposed development as defined in ECDC 19.10.020(M) and this
chapter.
B. An earth subsidence and landslide hazard area permit submittal checklist shall be ad-
opted at the direction of the director and shall be provided to all persons inquiring regarding
building permit applications or development permits in the designated earth subsidence and
landslide hazard area of North Edmonds. The submittal checklist shall include but not be
limited to the requirements contained in city public handouts, written policies, adopted
maps, reference maps, summary reports, minimum geotechnical report guidelines, and the
following:
1. North Edmonds Earth Subsidence and Landslide Hazard Map.
2. Vicinity map.
3. Topographic map and survey.
4. Civil plans (i.e., grading, temporary erosion and sediment control, storm drainage,
utilities and site improvements).
5. Tree cutting/land clearing plan.
6. Geotechnical report.
7. Owner and professional declarations.
8. Detailed architectural and structural plans with structural calculations and specifi-
cations.
9. Bonds, covenants and contractor public liability insurance in accordance with the
detailed requirements stated below.
If any item in the checklist is inapplicable to a particular project, a letter or a report shall
be provided to the director stamped by the appropriate licensed design professional, with
sufficient information or data to demonstrate why the item is inapplicable. The director may
utilize appropriate licensed consultants to determine if generally accepted engineering
practice requires submission of an application requirement. When consultants are used to
determine if generally accepted engineering practice requires submission of an application
requirement, the cost of review shall be paid by the applicant.
C. A copy of the North Edmonds Earth Subsidence and Landslide Hazard Map shall be
included in the submittal checklist materials.
D. The vicinity map shall be suitable for locating the site and include information related
to existing conditions on or near the site, based on the topographic map and survey and shall
designate all known landslide masses, or debris flows or mud flows on or near the site
which could threaten proposed structures within 100 feet, as referenced, noted, described or
discussed in the geotechnical report.
E. The applicant shall submit a topographic map and survey prepared and stamped by a
licensed land surveyor, prior to studies and evaluations by the geotechnical engineer, and
shall show:
1. Map scale, north arrow, legal description, tax account parcel numbers, easements,
and lot property lines.
2. Existing grade contour lines, at two -foot intervals.
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3. All distances between existing structures on the site and approximate distances of
existing habitable structures on adjacent sites within 50 feet of property lines (all adjacent
sites which could affect or be affected by the proposed development shall be shown).
4. Lowest footing or basement slab elevation of existing and proposed structures on
the property and on adjacent properties to the extent that such information is reasonably
available, and proposed finish floor elevations.
5. The location of existing sanitary sewers, stormwater drainage facilities, septic tanks,
drain fields, wells, piezometers, private drainage systems, underground storage tanks,
subsurface drains, and other sewer/drainage facility components on, and adjacent to, the site
to the extent such information is reasonably available.
6. The location of all existing underground utilities on, and adjacent to, the site
including, but not limited to, telephone, cable television, gas, electric and water utilities,
vaults, fire hydrants and other cables, wires, meters and drainage pipes to the extent that
such information is available.
7. A separate topographical drawing shall be submitted showing proposed grade
contours at two -foot intervals. This drawing shall include the bottom of proposed footing
elevations including all stepped footing elevations.
F. Civil -engineered plans shall be prepared and stamped by a state of Washington
licensed civil engineer pursuant to the provisions of Chapter 18.30 ECDC and current
adopted city stormwater manual. Geotechnical report recommendations affecting civil plans
shall be incorporated into the design and detailed on the plans and shall include:
1. Storm drainage plan with storm drainage calculations.
2. Provisions for building pad and foundation drainage.
3. Temporary erosion and sediment control with drainage and maintenance provisions,
and/or other sediment control assemblies.
4. Permanent erosion control with drainage and maintenance provisions.
5. Fill/soil stockpile limitation provisions, specific location, height, protection and
maintenance.
6. Slope protection plans, rockeries, retaining walls, ecology blocks, keystone block
walls, soldier pile walls, and soil nail walls.
7. Utilities and site improvements.
8. Grading plans, temporary and permanent shoring plans, top and toe of slope set-
backs, driveway slope.
G. In lieu of the procedural requirements of Chapter 18.45 ECDC, a tree cutting/land
clearing plan shall be submitted when significant trees are proposed to be removed. A
significant tree is a tree with a trunk diameter of six inches or greater measured four feet
from the ground. No significant tree shall be removed until the permit is approved.
A detailed landscape plan may also be required in order for the city to evaluate long-term
erosion control measures. The plan shall comply with all requirements of the ECDC relating
to tree clearing and critical areas review, if applicable. The director may require the project
geotechnical engineer's concurrence regarding an approval of a tree cutting/land clearing
plan when slope stability is at issue.
H. Included in the permit submittal checklist shall be general and specific soils and geo-
technical information, details or analysis required pursuant to IBC 1802. The applicant shall
retain a geotechnical engineer to prepare a report and evaluation of the subsurface soil
conditions on the site to include:
19-29 Packet Pg. 334
8.3.a
19.10.030
1. The geotechnical report shall be prepared in accordance with generally accepted
geotechnical engineering practices, under the supervision of, and signed and stamped by,
the geotechnical engineer. A geologist may be required to be part of the geotechnical
consulting staff. The report shall reference the Landau Associates Summary Report (2007)
as a technical document reviewed as part of the geologic analysis for the project and discuss
all items listed in the permit submittal checklist and shall make specific recommendations
concerning development of the site.
2. The opinions and recommendations contained in the geotechnical report shall be
supported by field observations and, where appropriate or applicable, by literature review,
conducted by the geotechnical engineer. The report shall be based on best available science.
3. The report shall include an analysis of material gathered through appropriate
explorations, such as borings or test pits to a minimum depth of six feet below the proposed
lowest footing or pile, an analysis of soil characteristics conducted by or under the
supervision of the engineer in accordance with the standards adopted by the American
Society of Testing and Materials (ASTM) or other applicable standards. The report must
provide subsurface data to support the engineer's conclusions regarding slope stability.
4. If the evaluation involves geologic evaluations or interpretations, the report shall be
reviewed and approved by a geologist. It shall be the responsibility of the geotechnical
engineer to assure that the geologist meets the qualifications listed in ECDC 19.10.020. A
letter of concurrence from the geologist shall be included in the report.
5. Based upon the North Edmonds Landslide Area Geology and Slide Mechanisms
map and table found in the Landau Associates Summary Report (2007), any lot which
contains any portion of any hazard zone or is adjacent thereto (regardless of whether the
proposed building pad is located within any hazard area) shall specifically consider within
the geotechnical report the following types of typical hazard zones and shall specifically
note if the hazard is, or is not, present on the site. The report shall address hazards from
encroaching landslide materials, hazards from ground failure in material that has not previ-
ously failed, and hazards from ground failure in previously failed material. For each land-
slide hazard identified on a property, the geotechnical engineer shall identify the types of
specific processes associated with the hazard and include design features to reduce such
hazards and mitigate impacts.
6. For properties containing or adjacent to bluffs, the geotechnical engineer shall, as a
part of the building permit process, provide analysis of the rate of retreat of the bluff pre-
pared by a geologist and estimate the bluff retreat amount and regression rate for periods of
25 and 125 years. The geotechnical engineer shall address the effects of bluff retreat on the
stability of structures and/or improvements. A "structure" is defined as:
a. A building intended for human habitation,
b. A building, structure or other improvement whose stress or weight, collapse or
movement would endanger public safety in the event of slope failure, and
c. Any improvement on the site which is necessary to mitigate danger to public
safety or provide stability.
If the bluff retreat rate analysis shows that the rate of retreat of the bluff is such that
any structure or improvement constructed pursuant to the building permit would be unrea-
sonably endangered or reasonably could be anticipated to be endangered by landslide or
earth subsidence during its normal useful life, the application shall be denied.
7. Geotechnical letter addressing the provisions of Chapter 23.80 ECDC.
(Revised) 19-30
Packet Pg. 335
Edmonds Community Development Code
8.3.a
19.4 0 0,10
I. The applicant shall submit, consistent with the findings of the geotechnical report,
detailed structural plans with corresponding calculations prepared and stamped by the
structural engineer of record. When architectural plans incorporate such structural details,
said plans shall be stamped and signed by the structural engineer of record. All other archi-
tectural plans may be prepared by an architect, designer, builder or lay person.
J. The applicant shall submit documentation of required bonds, frozen funds or adequate
instrument of credit. The applicant shall submit a copy of the contractor's general public
liability insurance pursuant to ECDC 19.10.050.
K. The applicant shall submit declarations, disclosures, covenants and waivers as
required by ECDC 19.10.040. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, 2007].
19.10.040
Site posting notice, disclosures, declarations, covenants and waivers.
A. Notices of permit submittal application with the city shall be posted pursuant to ECDC
20.03.002. Such notices shall be conspicuously posted and maintained at each street
frontage. Notice of permit issuance or denial shall be conspicuously posted as required
above. Upon each posting a 10-day appeal period shall commence. Appeals shall be to the
Snohomish County superior court in accordance with the Land Use Petition Act, and no
other appeal shall be permitted.
B. At permit application submittal, the applicant shall submit a written declaration with
the permit application that includes the statement that the accuracy of all information is
warranted by the owner/applicant in a form which relieves the city and its staff from any
liability associated with reliance on such submittals.
The declaration shall also state that the owner/applicant understands and accepts the risk
of developing in an area with potential unstable soils and that the owner/applicant will
advise in writing any prospective purchasers of the site, or any prospective purchasers or
residential lessees of structures or portions of a structure on the site, of the slide potential of
the area.
The owner/applicant shall also acknowledge that he, she or they understand and accept
the need for future monitoring and maintenance of the property as described in the final
geotechnical report when future monitoring and maintenance may affect slope stability over
time. While an application may reference the reports of prior public consultants to the city,
all conclusions shall be those of the owner/applicant and his or her professionals.
C. The plan set submittal shall include a disclosure letter from the geotechnical engineer
and civil engineer who prepared the geotechnical report and civil plans, stating that in his or
her judgment the plans and specifications submitted for the project conform to the
recommendations in the geotechnical report, and that the risk of damage to the proposed
development, or to adjacent properties, from soil instability will be minimized subject to the
conditions set forth in the report, and the proposed development will not increase the
potential for soil movement.
"Minimized" shall mean that the applicant has utilized best available science and com-
monly accepted engineering and architectural practice to minimize, to the extent possible,
the risks associated with development of the property.
The geotechnical engineer shall review the erosion and sediment control plan and provide
a statement about the adequacy of the plan with respect to site conditions and report find-
ings. The geotechnical engineer's statement shall also include an identification of landslide
19-31 Packet Pg. 336
8.3.a
19.10.040
hazards applicable to the site, the on -site measures taken to correct or reduce the hazards, as
applicable, and measures taken to mitigate potential impacts from the remaining hazards.
For sites where the hazards are not mitigated or where the risks from deep-seated or
large-scale earth movement cannot be practically reduced by individual lot owners, the
geotechnical engineer shall prepare a statement identifying what design measures will be
taken to mitigate the risk to structures, adjacent properties, and inhabitants in the event of
deep-seated or large-scale movement. The statement shall specify any risks from earth
movement that are not fully mitigated by design measures and render an opinion as to
whether the site will be stable within the meaning of this chapter following installation of
all proposed improvements. The statement will clarify to current and future owners what
measures were installed to reduce risks and what hazards could not be addressed by
individual lot development.
D. Further recommendations signed and sealed by the geotechnical engineer shall be
provided should there be additions or exceptions to the original recommendations based on
the plans, site conditions or other supporting data. If the geotechnical engineer who reviews
the plans and specifications is not the same engineer who prepared the geotechnical report,
the new engineer shall, in a letter to the director accompanying the plans and specifications,
express agreement or disagreement with the recommendations in the geotechnical report
and state that the revised plans and specifications conform to the new recommendations.
E. The plan set submittal shall include a disclosure letter or notation on the design
drawings by the structural engineer of record stating that he has reviewed the geotechnical
report(s), that he understands its recommendations, has explained or has had explained to
the owner/applicant the risk of loss due to slides on the site, and that he has incorporated
into the design the recommendations of the report and established measures to reduce the
potential risk of injury or damage that might be caused by any risk of earth movement refer-
enced in the report. The statement shall note any risks, hazards, and potential problems from
earth movement that are not fully mitigated by design measures.
F. The owner shall execute a covenant (in a form provided by the city) to be submitted
with the application (with necessary fee) to be filed with the Snohomish County auditor.
The director shall cause such completed covenant to be so filed. A copy of the recorded
covenant shall be forwarded to the owner. This covenant shall be a covenant running with
the land, which shall at a minimum include:
1. A legal description of the property.
2. A statement explaining that the site is in a potential earth subsidence and landslide
hazard area, that the risk associated with the development of the site is set forth in permit
file No. with the city of Edmonds building department, that conditions or prohi-
bitions on development may have been imposed by the city in the course of permit issuance,
and referencing any features in the design which will require maintenance or modification
to address anticipated soil changes. The covenant may incorporate by reference the
statements and conditions to be observed in the form proposed by the owner/applicant's
geotechnical engineer, geologist, architect and/or structural engineer as approved after the
review set forth in ECDC 19.10.060.
3. A statement waiving and promising to indemnify and hold harmless the city of
Edmonds, its officers and employees from any claims the owner/applicant and his/her
successors or assigns may have for any loss or damage to people or property either on or off
the site resulting from soil movement and arising from or out of the issuances of any
(Revised) 19-32
Packet Pg. 337
Edmonds Community Development Code
8.3.a
19.40 AAQ
permit(s) authorizing development on the site, as well as due to any act or failure to act by
the indemnitor, its agents or successors, in interest under or following issuance of the
permit.
4. The date of permit issuance and permit number authorizing the development. [Ord.
3926 § 1 (Exh. A), 2013; Ord. 3817 § 9, 2010; Ord. 3736 § 36, 2009; Ord. 3651 § 1, 2007].
19.10.050
Site bonds and contractor general public liability insurance.
A. Site Bonding Requirements.
1. A surety bond, in an amount to be determined by the director, executed by a surety
company authorized to do business in the state of Washington shall be posted by the
owner/applicant or general contractor to assure the restoration of any areas on the site, or in
the surrounding area, disturbed or damaged by slides during construction, and to ensure
completion of the work authorized by the permit, or, if the work is not completed, to assure
that the site will be restored to a safe and stable condition at least equal to the safety and
stability of the site prior to commencement of work under the permit. The bond will be
exonerated upon occupancy approval of the building permit by the building official.
2. In lieu of the surety bond, the owner/applicant or general contractor may propose to
file a cash deposit or an instrument of credit with the director in an amount equal to that
which would be required in the surety bond, and similarly conditioned.
B. Public Liability Insurance. The general contractor of record shall carry general public
liability insurance effective through final occupancy in the minimum amount of $1,000,000,
and which shall name the city as an additional named insured, against the injury, death,
property damage and/or loss arising from or out of the city's involvement in the permitting
process for the project.
C. Homeowner Insurance. The city strongly recommends that each property owner
maintain policies of liability insurance, adequate to provide sufficient funds, to indemnify
and hold harmless third parties in the event of earth subsidence or landslides emanating
from or across the owner's property. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, 2007].
19.10.060
Review to determine compliance with engineering practice and best
available science.
A. The city shall require professional peer review of the plan set submittals accompany-
ing the permit application by a civil engineer, geotechnical engineer, geologist, and/or struc-
tural engineer as may be necessary and determined by the building official or director, in
order to determine whether the plan set submittals were prepared in accordance with gen-
erally accepted engineering practice or the practice of the particular engineering or design
specialty and are based upon best available science. The full cost of such peer review shall
be paid in full by the owner/applicant within 30 days of billing by the city. Failure to make
timely payments shall result in a stay of city plan review services on the application.
B. This requirement may be selectively waived at the discretion of the director, provided
the applicable project geotechnical engineer, civil engineer or structural engineer provides
written concurrence, determination, details, facts and/or data that individual site conditions
warrant an exemption from outside peer review. Once waived, the building official shall not
be required to inquire further into the adequacy of any report, plans, or data, but rather may
19-33 Packet Pg. 338
8.3.a
19.10.070
rely upon the submittals as warranted by the owner/applicant as reviewed by the city's
consultant. Nothing herein shall relieve the owner/applicant of the obligation to submit a
complete application fulfilling all the requirements of this chapter and the IRC/IBC.
C. The final recommendation of the peer review regarding whether a submittal complies
with generally accepted practice and/or is based on best available science shall be binding
upon the building official. Such recommendation may be appealed to superior court under
the Land Use Petition Act. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, 2007].
19.10.070
Issuance and denial of permits.
A. Permit Issuance. The following requirements must be satisfied before a permit will be
issued:
1. An approved geotechnical report has been submitted and approved.
2. Plans and specifications have been submitted incorporating the recommendations of
the geotechnical report and said plans have been approved.
3. The required declarations, disclosures, covenants and waivers have been submitted
and approved.
4. Required bonds, cash deposits and public liability insurance have been posted with
the city.
5. When peer review has been required, all submittals have been determined to have
been prepared in accordance with generally accepted engineering practice.
6. Peer review concurrence for permit issuance has been received by the building
official.
7. All other provisions of ECDC Titles 16, 18 and 20 have been reviewed and
approved by the appropriate city official.
B. Permit Denial. The following criteria shall result in the denial of issuance of permit:
1. Building, grading and excavation permits for construction on land which the direc-
tor finds to be unsuitable for improvement due to excessively steep slopes, unsatisfactory
foundation support, instability or unsuitable topography, or
2. The resulting development would increase the potential of soil movement resulting
in an unacceptable risk of damage to adjacent properties or an unreasonable risk of damage
to the proposed development, or
3. Excessive flooding, seepage, high water table, or inadequate drainage, or
4. If the bluff retreat rate analysis shows that the rate of retreat of the bluff is such that
any structure or improvement would be unreasonably endangered or reasonably could be
anticipated to be endangered by landslide or earth subsidence during its normal useful life,
the application shall be denied. A "structure" is defined as:
a. A building intended for human habitation,
b. A building, structure or other improvement whose stress or weight, collapse or
movement would endanger public safety in the event of slope failure, and
c. Any improvement on the site which is necessary to mitigate danger to public
safety or provide stability, or
5. Other hazardous conditions posing an unreasonable risk to public health, safety, or
welfare, or
(Revised) 19-34
Packet Pg. 339
Edmonds Community Development Code
8.3.a
19.40 Oki)
6. Where the noted site dangers or geologic hazards are not minimized to the extent
possible by the use of best available science and generally accepted engineering and archi-
tectural practice, or
7. If the applicant's geotechnical engineer determines that there is a greater chance
than 30 percent in a 25-year period that landslide damage on site will occur.
C. In making a determination of permit denial, the director shall consider not only the
land which is the subject of the application, but in addition, the surrounding area which
would be adversely affected if the permit were granted. Permit denial shall be made in
writing to the owner/applicant when the site cannot be rendered "stable" as defined in
ECDC 19.10.020(0). This decision and other preliminary determinations as referenced
herein shall be appealable to Snohomish County superior court in accordance with the Land
Use Petition Act. No other appeal shall be permitted. The appeal period shall commence
upon the date of mailing of any preliminary or final decision, or upon posting, if posting is
the only notice a party with standing receives under the terms of this chapter.
D. Prohibitions. Because of the relationship of groundwater to stability, the discharge of
collected surface water or stormwater to the ground surface or subsurface is prohibited on
sites within the earth subsidence and landslide hazard area. In addition, the following con-
struction, buildings, or improvements are hereby prohibited within the earth subsidence and
landslide hazard area:
1. Swimming pools or hot tubs.
2. Ponds or other artificial impoundments of water.
3. Watering or irrigation systems.
4. Temporary or permanent stockpile of fill on top or bottom of slopes.
5. Rockeries.
E. Waiver. The prohibitions established in subsection (D) of this section shall apply
unless the property owner requests a waiver based upon the written analysis of a geotechni-
cal engineer which clearly establishes that the proposed improvement will have no reason-
able likelihood of triggering or otherwise contributing to any landslide hazard or earth
subsidence risk either on the site or in the neighboring earth subsidence or landslide hazard
area.
In any review or appeal of the director's or building official's denial of a waiver to con-
struct an otherwise prohibited improvement, the burden of proof shall always be upon the
applicant to establish by a clear preponderance of the evidence that no such risk will be cre-
ated by the improvement. Any geotechnical engineering report provided in any review shall
consider not only the risk incurred due to or during construction of the otherwise prohibited
improvement, but also the potential impacts due to failure to maintain the improvement,
damage through reasonably foreseeable events such as earthquakes or other acts of God, or
the reasonably foreseeable negligence of the owner or future owners. The director may
utilize peer review consultants. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, 2007].
19.10.080
Site access, professional/special inspection, monitoring during construction
and final geotechnical report.
A. Site Clearing and Grading. The owner/applicant or contractor shall secure the building
official's approval before entering an earth subsidence and landslide hazard area site with
19-35 Packet Pg. 340
8.3.a
19.10.080
excavating or other grading and clearing equipment to clear, remove trees or grade for any
purpose including the creation of access to the site.
The building official may condition such access approval if site conditions are warranted
and when discretionary approval permits are required. As part of the approval process the
building official may impose conditions that address site work issues; such measures could
include but are not limited to limiting all excavation and drainage installation to the drier
season between May and the end of September, or sequencing activities such as the
installation of drainage systems well in advance of construction.
Requests for early site access in advance of building permit approval or in the time period
between October 1 st and April 30th for any purpose shall be submitted to the building offi-
cial accompanied by written concurrence of the owner/applicant's geotechnical engineer of
record.
The building official may utilize peer review consultants to determine whether the
request is based on generally accepted engineering practice and is reasonable with regard to
time -frame to complete the work, types of equipment proposed to perform the work, length
of exposure of slopes, and adequacy of site monitoring and temporary erosion control
measures. When such peer review is utilized, the applicant is responsible for the peer review
fee.
B. Reporting Authority. The owner/applicant shall retain a geotechnical engineer to
monitor the site during construction. The owner/applicant shall preferably retain the
geotechnical engineer who prepared the final geotechnical report in the plan set submittal
and who has reviewed the approved plans and specifications.
If a different geotechnical engineering consultant is retained by the owner/applicant, the
new geotechnical engineer shall submit a letter to the director stating that he or she has read
all reports and recommendations and reviews to date and state whether or not he or she
agrees with the opinions and recommendations of the original geotechnical report and peer
review comments. Further recommendations, signed and sealed by the new geotechnical
engineer, and supporting data shall be provided should there be exceptions or changes to the
original recommendations that would affect the approved plans.
C. Construction Monitoring, Special Inspections.
1. Inspection Requirements. During the period from October 1st to April 30th, when
on site, the owner/applicant or designated erosion sedimentation control (ESC) site
supervisor shall perform erosion and sedimentation control inspections. Records of installed
ESC facilities shall be maintained by the erosion and sedimentation control supervisor and
copies of all ESC records shall be provided to city inspectors upon request.
ESC facilities on inactive sites (sites where no work will be performed for more than
three consecutive days) shall be inspected weekly by the erosion and sedimentation control
supervisor. During all other times of the year, weekly inspections by the ESC site supervisor
are required and shall be recorded.
2. Weekly Field Reports. The geotechnical engineer shall monitor, during construc-
tion, compliance with the recommendations in the geotechnical report including: site
excavation, shoring, temporary erosion control, soil support for foundation, piles,
subdrainage installation, soil compaction and other geotechnical aspects of the construction.
Unless otherwise approved by the director, the specific recommendations contained in the
geotechnical report shall be implemented by the owner/applicant. Omissions or deviations
from the approved geotechnical report and civil plans shall be highlighted to the city in a
(Revised) 19-36
Packet Pg. 341
Edmonds Community Development Code
8.3.a
19.40 Oki)
separate report. All reports shall be submitted to the city on a weekly basis for review.
Failure to submit required reports may result in the issuance of a stop work order.
3. Storm Events. During all work periods, special inspections shall be performed after
"storm events" as defined in ECDC 19.10.020(Q). The storm event report shall be provided
within one week of the event.
D. Final Construction Report. The geotechnical engineer of record shall prepare a final
written report to be submitted to the building official stating that, based upon his or her pro-
fessional opinion, site observations and final site grading, the completed development sub-
stantially complies with the recommendations of the geotechnical report and with all
geotechnical-related permit requirements as shown on the approved plans.
"Substantially complies" means that the completed development offers at least the level
of stability and safety, on- and off -site, as was afforded by the original recommendations
and report. Recommendations to the owner/applicant shall be included in the report for
future monitoring and maintenance of the property including drainage, tightlines, catch
basins, berms, retaining wall drainage, hazard mitigation improvements, slopes, bluffs,
vegetation, and permanent erosion control that affect slope stability over time. Occupancy
of the residence shall not be granted until the report has been reviewed and accepted by the
building official. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, 2007].
19-37 Packet Pg. 342
8.3.a
19.15.000
Chapter 19.15
MECHANICAL CODE AND FUEL GAS CODE
Sections:
19.15.000 International Mechanical Code adopted.
19.15.005 Amendments.
19.15.010 International Fuel Gas Code adopted.
19.15.015 Repealed.
19.15.000
International Mechanical Code adopted.
The International Mechanical Code (IMC), 241-2L2015 Edition, published by the
International Code Council, as amended by the Washington State Building Code Council in
Chapter 51-52 WAC, and as subsequently amended by this chapter is hereby adopted. [Ord.
3926 § 1 (Exh. A), 2013; Ord. 3796 § 3, 2010].
19.15.005
Amendments.
Chapter 1 is not adopted, except as provided for in ECDC 19.00.015. [Ord. 3926 § 1
(Exh. A), 2013; Ord. 3796 § 3, 2010].
19.15.010
International Fuel Gas Code adopted.
The International Fuel Gas Code, 241-2-2015 Edition, published by the International Code
Council, as amended by the Washington State Building Code Council in Chapter 51-52
WAC inclusive of NFPA 54 and 58, and as subsequently amended by this chapter, is hereby
adopted. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3796 § 3, 2010].
19.15.015
Amendments.
Repealed by Ord. 3926. [Ord. 3796 § 3, 2010].
(Revised) 19-38
Packet Pg. 343
Edmonds Community Development Code
8.3.a
19.20010
Chapter 19.20
PLUMBING CODE
Sections:
19.20.000 Uniform Plumbing Code adopted.
19.20.005 Amendments.
19.20.010 Evidence of potable water.
19.20.000
Uniform Plumbing Code adopted.
The Uniform Plumbing Code (UPC), 281-2-2015 Edition, published by the International
Association of Plumbing and Mechanical Officials, as amended by the Washington State
Building Code Council in Chapter 51-56 WAC, and as subsequently amended by this
chapter, provided that any provisions that affect fuel gas piping are not adopted, is hereby
adopted. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3796 § 4, 2010].
19.20.005
Amendments.
A. Chapter 1 is not adopted, except as provided for in ECDC 19.00.015.
B. Chapter 12, Fuel piping, is deleted.
C. Chapter 4314, Firestop protection, is deleted. [Ord. 3926 § 1 (Exh. A), 2013; Ord.
3796 § 4, 2010].
19.20.010
Evidence of potable water.
Prior to the issuance of any building permit for new development, the building official
shall require substantive evidence of an adequate potable water supply from the purveyor of
water to the site for which a building permit is requested. For those areas lying within the
service area of the city of Edmonds water utility, the notification from a duly authorized
representative of the city's water utility shall be sufficient; provided, nothing herein shall be
interpreted to prevent the city or any of its water purveyors from declaring a moratorium or
other water emergency limiting or otherwise restricting the availability of adequate potable
water. Applicants relying on a well shall provide a copy of applicable state approval for the
appropriation and a current test of water quality by a qualified laboratory. [Ord. 3926 § 1
(Exh. A), 2013; Ord. 3796 § 4, 2010].
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19-39 Packet Pg. 344
8.3.a
19.20.010
Chapter 19.25
FIRE CODE
Sections:
19.25.000
International Fire Code adopted.
19.25.005
Section amendments.
19.25.010
Department of fire prevention.
19.25.015
Definitions.
19.25.020
Permits.
19.25.025
Charges for fire review and inspection.
19.25.030
Modifications, interpretations and appeals.
19.25.035
Automatic sprinkler systems.
19.25.036
Dwelling fire sprinkler systems and connection fees.
19.25.040
Fire protection water supplies.
19.25.045
Charges for water mains and hydrants.
19.25.050
Mains and service lines.
19.25.055
Location of public hydrants.
19.25.060
Location of private hydrants.
19.25.065
Hydrant specifications.
19.25.070
Penalties.
19.25.000 International Fire Code adopted.
Under the statutory authority of RCW 19.27.031 and 19.27.074, the International Fire Code
(IFC), 21-2 2015 Edition, as published by the International Code Council including
amendments set forth in Chapter 51-54A WAC, and subsequently revised by this chapter, is
hereby adopted including reference standards of the National Fire Protection Association and
Appendix Chapters B and C. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3798 § 1, 2010]._
19.25.005 Section amendments.
The following sections of the IFC have been added, amended, deleted or replaced as follows:
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(Revised) 19-40
Packet Pg. 345
Edmonds Community Development Code
8.3.a
19.20010
A. Chapter 1 Administration.
1. Section 102.5 Application of Residential Code. Adopted as originally set forth in
IFC (notwithstanding revisions thereto by the state building code council).
2. Section 103.1-.2 Department of Fire Prevention. Replaced by ECDC 19.25.010.
3. Section 104.8 Modifications. Replaced by ECDC 19.25.030.
4. Section 104.10.1 Assistance from other agencies. Police and other enforcement
agencies shall have the authority to render necessary assistance in the investigation
of fires and enforcement and hazardous conditions of this code when requested by
the fire marshal.
5. Section 105.1.1 Permits required. Replaced by ECDC 19.25.020.
6. Section 108 Board of appeals. Replaced by Chapter 19.80 ECDC.
7. Section 109.3 109.4 Violation Penalties. Replaced by ECDC 19.25.070.
B. Chapter 3, General Requirements.
Section 308.1.6.3 Skv Lanterns. Is amended to read: It is unlawful for
person to sell, use, transfer, discharge or ignite any sky lantern within the city limits.
BC. Chapter 5, Fire Service Features.
Section 503 Fire Apparatus Access Roads. The following sections are adopted as
originally set forth in the IFC with the exception of 503.2.2:
1. Section 503.1 Where required.
2. Section 503.1.1 Buildings and facilities.
3. Section 503.1.2 Additional access.
4. Section 503.1.3 High -piled storage.
5. Section 503.2 Specifications.
19-41 Packet Pg. 346
8.3.a
19.20.010
6. Section 503.3 Marking.
7. Section 503.4 Obstruction of fire apparatus access roads.
Section 503.2.2 is amended to read:
Authority. The fire code official shall have the authority to require an increase in the
minimum access widths where they are inadequate for fire or rescue operations, and
the authority to decrease the minimum access widths where other fire protection
features are provided.
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F: GD, Chapter 36, Marinas. Replaced in entirety by Chapter 19.65 ECDC.
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C: DE. Chapter 56, Explosives and Fireworks.
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Section 5601.1.3 Fireworks. Replaced by Chapter 5.27 ECC.
D- EF. Chapter 57 Flammable and Combustible Liquids.
Sections 5704.2.9.6.1 (outside) and 5706.2.4.4 (inside) Locations where
above -ground tanks are prohibited. Class I and II flammable liquids in aboveground
storage tanks are restricted for the protection of residential districts and shall be no
more than 1,000 gallons capacity in residential zones designated by the city.
FG. Chapter 61 Liquified Liquefied Petroleum Gases.
Section 6104.2 Maximum capacity within established limits. The maximum capacity
for each installation is restricted for the protection of residential districts within the
city and shall be no more than 500 gallons water capacity in residential zones
designated by the city.
[Ord. 3926 § 1 (Exh. A), 2013; Ord. 3798 § 1, 2010].
(Revised) 19-42
Packet Pg. 347
8.3.a
Edmonds Community Development Code 19.20 Al Q
19.25.010 Department of fire prevention.
A. There is established in the city a department of fire prevention supervised by the fire
marshal or deputy chief of fire prevention acting under the supervision of the fire chief. The
function of the department shall be the implementation, administration and enforcement of
the provisions of this code.
B. An annual report shall be provided to the mayor containing proceedings under this code,
with other statistics as the fire chief and mayor wish to include. The fire marshal may also
recommend any changes to the code. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3798 § 1, 2010].
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19.25.015 Definitions.
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A. Whenever the term "fire code official" is used in the IFC, it shall mean the fire marshal or a)
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deputy chief of fire prevention.
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B. Whenever the word "jurisdiction" is used in the IFC, it shall mean the city of Edmonds. to
C. Whenever the term "legal representative of the jurisdiction" is used in the IFC, it shall
mean the city attorney.
D. Whenever the term "police" is used in the IFC, it shall mean the city of Edmonds police
department. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3798 § 1, 2010].
19.25.020 Permits.
A. Operational permits required under the city's fire code and regulated by the city shall be
issued by the fire marshal. The application for the permit shall be accompanied by the full
application fee in order to vest rights under the permit and to constitute a complete permit
application. The permit fee shall be set by the city council annually by resolution or on such
review cycle as the council, in its discretion, shall determine. All permits shall be renewed
annually unless the specific time period is set forth when the permit is granted. No permit
shall be transferable and each permit shall be issued on a single job, transaction, owner, or
occupancy basis, except that the fire marshal is authorized to consolidate permits for a single
location, building, or unit.
19-43 Packet Pg. 348
8.3.a
19.20.010
B. In the event that the activity, location or risk associated with the activity requires a fire
safety inspection in excess of the time estimated within the permit fee (one hour) an
inspection fee equal to the actual cost to the city of providing the inspection shall be charged
pursuant to ECDC 19.25.025. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3798 § 1, 2010].
19.25.025 Charges for fire review and inspection.
A. Certain licenses and permits issued by the city include a fire department inspection. The
cost of the permit may include an estimate of the normal time associated with the fire
inspection. Where the permit does not include such an estimate, or when the estimate of time
established within the ordinance is exceeded by the actual time spent inspecting a premises,
location or activity, the actual cost of conducting the inspection shall be charged. The
administrative services director is authorized to establish on an annual basis, in conjunction
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with or immediately following the budget process, a fee for the hourly charge associated with
the provision of services by reasonable classifications of fire marshal and fire inspector.
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B. The permittee shall pay the actual charges of inspection, in addition to the permit fee
associated with such activity. Licenses and permits requiring the actual payment of inspection
charges include, but are not limited to, public amusement licenses issued pursuant to Chapter
4.32 ECC, cabaret dance licenses issued pursuant to Chapter 4.48 ECC, adult entertainment
facility licenses issued pursuant to Chapter 4.52 ECC, business licenses issued pursuant to
Chapter 4.72 ECC, and aircraft landing licenses issued pursuant to Chapter 4.80 ECC.
C. No charge shall be levied against any department or agency of the city of Edmonds
operating within the city's general fund. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3798 § 1, 2010].
19.25.030 Modifications, interpretations and appeals.
A. The fire marshal shall have the authority to modify any of the provisions of the IFC or this
chapter on written application by the owner, lessee, or his duly authorized agent when there
are practical difficulties in carrying out the strict letter of the code. Approved modifications,
including alternative materials and methods, shall observe the spirit of the code, preserve fire -
(Revised) 19-44
Packet Pg. 349
Edmonds Community Development Code
8.3.a
19.20 Al Q
and life -safety, secure the public health, and do substantial justice. A signed copy of approved
modifications shall be promptly given to the applicant.
B. Details of actions granting modifications and related interpretations shall be recorded and
preserved in the records of the department of fire prevention to aid in conformance and
uniform application of related codes, ordinances, and standards.
C. Whenever the fire marshal disapproves an application or refuses to grant a permit applied
for, or when it is claimed that the provisions of the code do not apply or that the true intent and
meaning of the code have been misconstrued or wrongly interpreted, the applicant may
appeal from the decision of the fire marshal to the hearings examiner. Such appeals shall be
governed by the procedures set forth in Chapter 19.80 ECDC. [Ord. 3926 § 1 (Exh. A), 2013;
Ord. 3798 § 1, 2010].
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19.25.035 Automatic sprinkler systems.
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An automatic sprinkler system shall be installed and maintained throughout every building
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constructed under the International Residential Code containing five or more attached
dwelling units. Residential or quick response standard sprinkler heads shall be used in
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accordance with their approved listing in the dwelling. [Ord. 3926 § 1 (Exh. A), 2013; Ord.
3798 § 1, 2010].
19.25.036 Dwelling fire sprinkler systems and connection fees.
A. Where dwelling fire sprinkler systems are required to be installed in a dwelling (building
containing one or two dwelling units) constructed under the International Residential Code
(IRC), a single water connection may provide fire protection and domestic services through
combination water lines utilizing an integrated fire and plumbing flow -through piping system
described in IRC Appendix R (WAC 51-51-60105).
B. Automatic sprinkler systems installed pursuant to subsection (A) of this section shall not
be subject to the cost differential from general facility charges for connection to the public
water system when an up -sized meter is required to meet the design flow rate for, and is solely
attributable to, the installation of the automatic sprinkler system. All other costs, including
19-45 Packet Pg. 350
8.3.a
19.20.010
the expense of a larger meter, a general facility charge attributable to the meter sized for the
domestic service alone, and other permits and fees, shall remain the responsibility of the
owner.
C. When automatic sprinkler systems designed for life safety and installed pursuant to
subsection (A) of this section are integrated and dependent upon the domestic water supply of
the residential dwelling unit, the property owner shall be responsible for maintaining the
service connection and paying for an adequate supply of water to the residential dwelling
unit. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3819 § 3, 2010].
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19.25.040 Fire protection water supplies.
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All fire hydrant, water main and appurtenance installations shall meet the provisions of this
chapter as well as other applicable plans, standards and codes adopted by the city of w
Edmonds, as a condition of approval of subdivisions and building permits. [Ord. 3926 § 1 00
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(Exh. A), 2013; Ord. 3798 § 1, 2010].
19.25.045 Charges for water mains and hydrants.
A. For private development, owners shall be responsible for the replacement (upgrade) of the
existing public main (including fire hydrants and appurtenances) to city standard when
identified by the city engineer as a condition of development approval. The city will pay the
difference in material costs only between six inches and the size that is required to be installed
only when the existing system is a looped system.
B. A hydrant use permit issued by the public works director is required in order for any person
or entity other than fire department personnel to draw water from any fire hydrant.
C. The installation of water mains, fire hydrants and appurtenances to properties not
previously served shall be sized in accordance with the city's water comprehensive plan, built
to city standard and shall be at the benefited property owner's or developer's expense.
D. Oversized water mains required for special use demands relating to a particular property or
development shall be installed at the developer's or property owner's expense.
(Revised) 19-46
Packet Pg. 351
8.3.a
Edmonds Community Development Code 19.20 n' Q
E. If the water mains installed pursuant to subsections (C) and (D) of this section provide
service or benefits to properties other than owned by the water main installer, latecomer
agreements may be arranged between the city and the installer for the construction and
dedication of the water facilities pursuant to the provisions of Chapter 35.91 RCW. [Ord.
3926 § 1 (Exh. A), 2013; Ord. 3798 § 1, 2010].
19.25.050 Mains and service lines.
A. All public hydrants in single-family areas shall be supplied by not less than six-inch
looped water mains. All hydrants in areas other than single-family residential shall be
supplied by not less than eight -inch looped water mains. Dead-end water mains to hydrants
shall be at least eight inches in diameter, with the exception of mains up to 50 feet long which
may be no less than six inches in diameter.
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B. The service line from the water main to the hydrant shall be no less than six inches in o0
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diameter. Any service lines over 50 feet in length from water main to hydrant shall be no less
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than eight inches in diameter.
C. When city streets, or state highways having water mains in the public right-of-way, are
improved to permanent street or highway improvement standards, any water mains in the
public right-of-way of said streets or highways that are substandard as to size or material
according to applicable city standards shall be replaced with ductile iron water mains
conforming to applicable city standards and plans. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3798
§ 1, 2010].
19.25.055 Location of public hydrants.
A. Public hydrants are those owned by the city.
B. All public fire hydrants shall be installed at street intersections where possible. Public
hydrant spacing shall be measured along vehicle access routes.
C. In areas zoned for single-family residential use, public hydrants shall be spaced no more
than 600 feet apart. If dead-end streets, or driveways, singly or in combination, are over 300
19-47 Packet Pg. 352
8.3.a
19.20.010
feet long, additional public hydrants shall be installed so that the public hydrant spacing is not
over 600 feet.
D. In areas other than single-family residential, public fire hydrants shall be spaced an
average of 300 feet apart. If dead-end streets or driveways, singly or in combination, are over
150 feet long, additional public hydrants shall be installed so that the public hydrant spacing
is not over 300 feet. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3798 § 1, 2010].
19.25.060 Location of private hydrants.
A. A private hydrant is privately owned, but is subject to the use of the city for inspection and
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testing at reasonable times, and for fire suppression at any time. All private hydrants shall be
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connected to the city water main through a privately owned and maintained double detector
check valve assembly. w
B. All buildings except single-family dwellings that are located so that a portion is more than00
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200 feet from a street, as measured along vehicle access routes, shall have private fire
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hydrants located at the building. Single-family dwellings with a fire -flow calculation area
greater than 4,800 square feet may require a private hydrant.
C. Buildings having required fire flows of 3,000 gallons per minute may have fire hydrants on
one side of the building only. There shall never be fewer than two fire hydrants for any
building larger than 5,000 square feet in the first floor area including covered parking and
storage. When the required fire flow is 3,000 gallons per minute or greater, the fire hydrants
shall be served by a looped main around the building or complex of buildings.
D. Fire hydrants shall be spaced on an average 300 feet around the perimeter line, 50 feet out
of the buildings. All hydrants shall be placed in locations accessible to fire department
vehicles adjacent to fire apparatus access roads. The fire marshal shall determine the location
of fire hydrants depending on utility, topography and building location for maximum fire
protection. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3798 § 1, 2010].
19.25.065 Hydrant specifications.
(Revised) 19-48
Packet Pg. 353
8.3.a
Edmonds Community Development Code 19.20 n' Q
A. The installation of flush type hydrants (hydrants entirely below grade) is prohibited.
B. Fire hydrants shall have two two -and -one -half -inch hose outlets and one
four -and -one -half -inch pumper outlet. All outlets' ports shall have national standard thread.
Additionally, the pumper outlet shall be provided with a four -inch Storz adapter. Fire
hydrants shall meet the American Water Works Association Standard No. C-502 and current
city standards.
C. Fire hydrants and appurtenances shall be installed in accordance with generally accepted
engineering practices and city standards, and to the approval of the city engineer, who shall
also approve the selection and use of all pipe fittings and valves. There shall be a foot valve
installed between the service main and the hydrant sufficient to permit the repair and
replacement of the hydrant without disruption of water service. The foot valve shall be
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installed to city standards. The location of all such valves installed shall be properly and
accurately marked on as -built plans or drawings with generally acceptable engineering detail,
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two copies of which shall be furnished to the public works department. Valves shall be
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furnished with a standard valve box.
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D. Hydrants shall stand plumb, be set to established street grade with the lowest outlet of the
hydrant at least 18 inches above the adjacent finished grade and at least 36 inches of clear area
around the hydrant for clearance of hydrant wrench on both outlets and on the control valve.
The pumper port shall face the street, as determined by the fire marshal.
E. Where reasonably necessary to protect a hydrant from damage, the fire marshal may
require hydrants to be protected by two or more posts, eight inches in diameter by five feet
long, made either of reinforced concrete or steel.
F. If there presently exist fire hydrants which do not conform to these requirements, they shall
be replaced with conforming hydrants upon redevelopment or the timetable established by
the city's comprehensive plan.
G. No person shall plant any vegetation, erect any structure or perform any action which
results in the obstruction of a fire hydrant for a distance of 50 feet along the immediate route
19-49 Packet Pg. 354
8.3.a
19.20.010
of approach. The owner -occupant of any area in which a hydrant is located shall be
responsible for removing weed and tree growth from around the hydrant for a distance of not
less than five feet. The purpose of this section is to maintain clear approach and visual area
around the hydrant.
H. The installation of the fire hydrants and mains may be accomplished by city capital
contract, developers (as a condition of development) or public works department employees.
All installations are to be approved by the city engineer.
I. Following the installation of fire hydrants, all pipes, valves and hydrants shall be pressure
tested, purified, flushed and sampled to meet the requirements of the American Water Works
Association Standard No. C-502. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3798 § 1, 2010].
19.25.070 Penalties.
A. Any person who violates any of the provisions of the IFC including those standards of theCo
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National Fire Protection Association specifically referenced in the IFC as adopted and Q
amended herein or fails to comply therewith, or who violates or fails to comply with any
order made thereunder, or who builds in violation of any detailed statement of specifications
or plans submitted and approved thereunder, and from which no appeal has been taken, or
who fails to comply with such an order as affirmed or modified by decision of the city's board
of appeals or by a court of competent jurisdiction, within the required time, shall severally for c
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each and every such violation and noncompliance, respectively, be guilty of a gross
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misdemeanor, punishable as provided in ECC 5.50.020. Q
B. The imposition of one penalty for any violation shall not excuse the violation nor permit it
to continue; and all such persons shall be required to correct or remedy such violations or
defects within a reasonable time; and when not otherwise specified, each day that prohibited
conditions exist or are maintained shall constitute a separate offense. The application of the
above penalty shall not be held to prevent the enforced removal of prohibited conditions.
[Ord. 3926 § 1 (Exh. A), 2013; Ord. 3798 § 1, 2010].
(Revised) 19-50
Packet Pg. 355
8.3.a
Edmonds Community Development Code 19.30 AM
Chapter 19.30
ENERGY CODE
Sections:
19.30.000 State Energy Code adopted. r
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19.30.000
State Energy Code adopted.
The Washington State Energy Code, 2412--2015 Edition, as adopted and amended by the
Washington State Building Code Council in Chapter 5 1 -11 WAC, is hereby adopted. [Ord.
3926 § 1 (Exh. A), 2013; Ord. 3796 § 5, 2010]. co
19-51 Packet Pg. 356
8.3.a
19.30.000
Chapter 19.35
INTERNATIONALAL SWIMMING POOL AND SPAVENTILATION CODE
�ecti on s
19.52.000International Swimming Pool and Spa Code adopted.
19.52.000
International Swimming Pool and Spa Code adopted.
The International Code r „ ei Dorf m^H^eSwimming Pool and Spa Code, 2015 Edition,
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published by the International Code Council, is hereby adopted.
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(Revised ) 19-52
Packet Pg. 357
Edmonds Community Development Code
8.3.a
19.40 nn5
Chapter 19.40
INTERNATIONAL PROPERTY MAINTENANCE CODE
Sections:
19.40.000 International Property Maintenance Code adopted.
19.40.005 Amendments.
19.40.000
International Property Maintenance Code adopted.
The International Property Maintenance Code, 2412-2015 Edition, published by the
International Code Council, is hereby adopted. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3796
§ 6, 2010].
19.40.005
Amendments.
A. Section 102.3, Application of other codes, is amended to read:
Repairs, additions or alterations to a structure, or changes of occupancy shall be
done in accordance with the procedures and provisions of the codes listed in ECDC
19.00.005. Nothing in this code shall be construed to cancel, modify or set aside any
provision of the ECDC.
B. Section 106, Violations, is deleted and replaced as follows:
Violation of any provisions of this code are subject to the Civil Violation — En-
forcement procedures in Chapter 20.110 ECDC.
C. Sections 108.2, Closing of vacant structures, 108.3, Notice, 108.4, Placarding, 108.5,
Prohibited occupancy, 108.6, Abatement methods, and 108.7, Record, are deleted and
replaced by the provisions of Chapter 20.110 ECDC.
D. Section 111, Means of Appeal, is deleted and replaced by ECDC 20.110.040(C).
E. Section 302 is deleted.
F. Section 303 is deleted.
G. Section 308 is deleted.
H. Section 309 is deleted. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3796 § 6, 2010].
19-53 Packet Pg. 358
8.3.a
19.45.000
Chapter 19.45
INTERNATIONAL CODE COUNCIL PERFORMANCE CODE
Sections:
19.45.000 International Code Council Performance Code adopted.
19.45.000
International Code Council Performance Code adopted.
The International Code Council Performance Code, 2012 2015 Edition, published by the
International Code Council, is hereby adopted. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3796
§ 7, 2010].
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(Revised) 19-54
Packet Pg. 359
Edmonds Community Development Code
8.3.a
19.50000
Chapter 19.50
INTERNATIONAL EXISTING BUILDING CODE
Sections:
19.50.000 International Existing Building Code adopted.
19.50.000
International Existing Building Code adopted.
The International Existing Building Code, 2012 2015 Edition, published by the
International Code Council, as amended by the Washington State Building Code Council in
Chapter 51-50 WAC, and as subsequently amended by this chapter, is hereby adopted along
with Appendix Chapter A (Guidelines for the seismic retrofit of existing buildings) and
Resource A (Guidelines on fire ratings of archaic materials and assemblies). [Ord. 3926 § 1
(Exh. A), 2013; Ord. 3796 § 8, 2010].
Section 302.6, Residential structures, is added and reads:
Construction or reconstruction of residential structures is prohibited within designated
floodways, except for (i) repairs, reconstruction, or improvements to a structure which
do not increase the ground floor areas; and (impairs, reconstruction or improvements
to a structure, the cost of which does not exceed 50 percent of the market value of the
structure either, (A) before the repair, or reconstruction is started, or (B) if the structure
has been damaged, and is being restored, before the damage occurred. Any project for
improvement of a structure to correct existing violations of State or local health, san-
itary, or safety code specifications which have been identified by the local code
enforcement official and which are the minimum necessary to assure safe living
conditions. or to structures identified as historic places. may be excluded in the 50
percent.
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19-55 Packet Pg. 360
8.3.a
19.55.000
Chapter 19.55
ELECTRICAL CODE
Sections:
19.55.000 National Electrical Code adopted.
19.55.005 When code effective.
19.55.010 Nonliability.
19.55.015 Conflicts - How resolved.
19.55.000
National Electrical Code adopted.
Under the statutory authority of RCW 35A.70.050 and RCW 19.28.141
National Fif:e Pr-oteetion Assoeia4ioa, is hereby adopted as the eleet-Fieal e0de for- the eit-Y Of
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Edmonds sttbjeet-to the amendments made4wfeinthe City of Edmonds may enforce the Q
same permitting and inspection standards applicable to basic electrical work as are enforced
by the department of labor and industries, including but not limited to the version of the
National Electrical Code that the department of labor and industries has most recently
adopted by rule. The State -of Washington DepaAmeat of Labor- ladustnes, Eleetfioal
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Rules,Administrative 2008 glIgglIf Edition,
is hereby adopted as paft of the eleetr-ieal eede
of the eity ,.f E,a,,.,,.[Ord. 3926 § 1 (Exh. A), 2013; Ord. 3796 § 9, 2010; Ord. 3651 § 1, Q
2007]. a
19.55.005
When code effective.
If the state of Washington, through its duly designated electrical inspector or inspectors,
for any reason fails to continue to inspect electrical installation, license the same or provide
the standards, the provisions of the Edmonds electrical code as amended shall be applicable
to all electrical installation in the city as if the state of Washington had not exercised
jurisdiction of any kind. [Ord. 3926 § I (Exh. A), 2013; Ord. 3796 § 9, 2010; Ord. 3651 § 1,
2007].
19.55.010
Nonliability.
This chapter shall not be construed to relieve or lessen the responsibility of any person
owning, operating or installing any electrical equipment for damages to anyone injured by a
defect of the equipment, nor shall the city or its agent be held as assuming any such liability
by reason of the inspection under this code or the certificate of inspection issued by the
building department. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3796 § 9, 2010; Ord. 3651 § 1,
2007].
(Revised) 19-56
Packet Pg. 361
Edmonds Community Development Code
8.3.a
19.550115
19.55.015
Conflicts — How resolved.
If there is any conflict between the electrical code of the city, the National Electrical
Code and/or the rules and regulations as set forth by the state of Washington for electric
wires and equipment, then the conditions, requirements, provisions or terms which provide,
in the opinion of the building official, for the greatest public safety shall be observed and
shall control. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3796 § 9, 2010; Ord. 3651 § 1, 2007].
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19-57 Packet Pg. 362
8.3.a
19.60.000
Chapter 19.60
MOVING BUILDINGS
Sections:
19.60.000
Permit required.
19.60.005
Applicability.
19.60.010
Application requirements.
19.60.015
Pre -move inspection requirements and building upgrades.
19.60.020
Correction of defects.
19.60.000
Permit required.
Any person who proposes to move an existing building into or through the city of
Edmonds shall, before the move, apply for and obtain a moving permit from the building
official. A moving permit is separate from, and in addition to, any and all other permits
required to bring the moved building into compliance with current adopted codes and city
regulations. Separate permit approvals for grading, shoring, foundation, remodeling, repair
or alteration may be imposed to bring the building to current adopted code standards and
zoning compliance for height and setbacks. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1,
2007].
19.60.005
Applicability.
Buildings or structures moved into or within the city shall comply with the provisions of
this code including the current adopted editions of the following codes: International
Building Code, International Residential Code, International Mechanical Code, Interna-
tional Fire Code, Uniform Plumbing Code, Washington State Energy Code, Smote
Hister-ielntemational Existing Building Code, International Property Maintenance Code,
and applicable state WAC amendments. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1,
2007].
19.60.010
Application requirements.
A. In order to obtain permits to move any building through, along, or across the streets or
any public place within city limits, the building official shall determine permit submittal
requirements which, at a minimum, shall contain:
1. Proposed route;
2. Location of any overhead utility lines or traffic signals along with their height along
the route; and
3. Dimensions of building proposed to be moved.
B. The permit application shall be reviewed by the building official, public works
director, police chief, traffic engineer, fire department and any other affected city
department. If the proposed moving will unduly interfere with the rights of the public as
determined by the city engineer or designee, the permit shall be denied. Denial of the
application by one department shall constitute denial of the permit by the city.
(Revised) 19-58
Packet Pg. 363
Edmonds Community Development Code
8.3.a
19.60 W70
C. A performance bond or frozen fund, pursuant to Chapter 17.10 ECDC, in an amount to
be determined by the building official shall be posted prior to permit issuance guaranteeing
the completion of all required site development improvements or site clean-up and/or repair
of damage to public property no later than 180 days after the permit is issued. The bond or
frozen fund will be exonerated upon final project approval provided all required site
restoration and/or improvements are installed, inspected and approved to city standards.
D. The moving contractor shall be state licensed and carry general public liability
insurance for the amount no less than $1,000,000, valid during entire building moving
operations, and the insurance policy shall name the city as an additional named insured,
against the injury, death, property damage and/or loss arising from or out of the city's
involvement in the permitting process for the project.
E. As a condition of obtaining a moving permit, the moving contractor shall assume all
liability for any damage to public property by such moving operations. Repair of damage to
any public property improvement shall be completed under a valid permit within 30 days of
date of notice. Emergency repair work performed by city crews to repair damage to public
improvements shall be charged against the moving contractor. [Ord. 3926 § 1 (Exh. A),
2013; Ord. 3651 § 1, 2007].
19.60.015
Pre -move inspection requirements and building upgrades.
A. Upon application and payment of the building moving permit fee, the building official
shall coordinate a date and time to perform a pre -move inspection with the applicant. The
pre -move inspection shall be made at the original location of the building before it is
moved.
B. The applicant shall remove from the building as much of the interior wall and ceiling
coverings as is necessary in the judgment of the building official to conduct a thorough
inspection of the wiring, plumbing and structural features of the building. The building
official shall determine what structural, energy, ventilation, plumbing, mechanical and
life -safety upgrades shall be imposed on any building moved into or within city limits in
compliance with current adopted codes. Designated historic buildings are also subject to
provisions of Chapter 19.50 ECDC. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, 2007].
19.60.020
Correction of defects.
If, at or after the time of the inspection, the building official notifies the applicant that any
portion of the building, electrical wiring or rough plumbing is in any way in violation of the
ordinances of the city of Edmonds, so that compliance will require a replacement of any
parts or materials used, then any defective parts or materials shall be removed from the
building before it is moved. Any corrections required to comply with the ECDC, IBC and
IRC shall be completed and inspected before final approval and occupancy is granted. [Ord.
3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, 2007].
19-59 Packet Pg. 364
8.3.a
19.65.000
Chapter 19.65
MARINAS
Sections:
19.65.000
Application.
19.65.005
Building code — Compliance required.
19.65.010
Design live loads.
19.65.015
Materials.
19.65.020
Area and location requirements.
19.65.025
Fire Protection Standard adopted.
19.65.030
Fuel floats.
19.65.000
Application.
The provisions of this chapter apply to the construction, changes, repair and use of a
small boat marina providing covered floating boat moorage within the city. A marina is a
basin of safe anchorage providing moorage for small vessels. [Ord. 3926 § 1 (Exh. A),
2013; Ord. 3798 § 2, 2010].
19.65.005
Building code — Compliance required.
All construction on or in connection with a marina shall comply with all the provisions of
this title including permits, permit fees and penalties and all other applicable ordinances of
the city and other applicable laws. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3798 § 2, 2010].
19.65.010
Design live loads.
A. Decks. Float decks shall have a design live load of at least 40 pounds per square foot
minimum.
B. Roofs. The roof structures shall have a design live load of at least 25 pounds per
square foot minimum.
C. Ramps. The ramps to floats shall have a design live load of at least 40 pounds per
square foot minimum. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3798 § 2, 2010].
19.65.015
Materials.
A. Roofs. Roof coverings shall be noncombustible.
B. Floats. Floating structures and floats shall be material of a type approved by the
building official. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3798 § 2, 2010].
19.65.020
Area and location requirements.
A. Length of Floats. The maximum length of any combination of floats shall be 500 feet
from the shore end of the gangplank to the outer end of the main float. A main float is a
(Revised) 19-60
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Edmonds Community Development Code
8.3.a
19.65 a'10
center or side float connected by a ramp to the shore, being fixed laterally by a system of
piling but allowed to move vertically, and may have finger floats connected at intervals.
B. Length of Roofs. The maximum length of any roof over floats shall be 400 feet, mea-
sured along a main float. At least 75 percent of the exterior walls shall be open. The
maximum area covered shall be 30,000 square feet over any single main float area.
C. Separation. The minimum separation of covered moorage shall be 20 feet.
D. Floats, piers, and walkways shall provide an aisle not less than 44 inches in width.
E. Slips and mooring spaces shall be individually identified by an approved numeric or
alphabetic designator that shall be posted at each space. Signs indicating the space designa-
tors located on finger piers and floats shall be posted at the base of all piers, finger piers,
floats and finger floats. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3798 § 2, 2010].
19.65.025
Fire Protection Standard adopted.
A. The "Fire Protection Standard for Marinas and Boatyards," 2006-2016 Edition, of the
National Fire Protection Association Publication No. 303 is hereby adopted to provide the
minimum acceptable level of safety to life and property from fire and electrical hazards at
marinas and boatyards. The most restrictive requirements from all codes and adopted stan-
dards may apply. In the event of any conflict between provisions of the fire and electrical
codes of the city of Edmonds as adopted by this title, the fire and electrical codes shall pre-
vail.
B. Access and Water Supply. Piers shall be provided with fire apparatus access roads and
water -supply systems with on -site hydrants where required by the fire marshal. The maxi-
mum distance from any point on a float system to an approved fire hydrant shall be 600
feet, except for fuel floats there shall be 300 feet.
C. Emergency Operations Staging Areas. Approved areas on piers and ashore shall be
provided for the staging of emergency equipment. These areas shall be posted with
approved signage to keep clear for emergency operations. [Ord. 3926 § 1 (Exh. A), 2013;
Ord. 3798 § 2, 2010].
19.65.030
Fuel floats.
A. Fuel floats shall be constructed of gas -resistant flotation material and shall be sepa-
rated from other floats by at least 80 feet of open water.
B. All fuel storage tanks shall be located underground.
C. All fuel lines shall be provided with flexible connections from shore to floating facili-
ties.
D. Fire extinguishers shall be provided near fuel dispensers as approved by the Edmonds
fire department.
E. Gangplank access from shore to fuel floats shall be within 175 feet of fuel dispensers.
F. Fresh water taps shall be available on fuel floats.
G. All portions of a fuel float shall be located within 300 feet of a fire hydrant.
H. Moorage at any fuel float shall be prohibited and unlawful except during the shortest
time necessary to take on fuel. Moorage shall be unlawful at any fuel float at any time the
fuel pumps are not open for business and physically attended by the fuel pump proprietor,
his agent, employee or port tenant trained to a fire department approved environmental and
19-61 Packet Pg. 366
8.3.a
19.65.030
safety standard. It shall be the independent responsibility of the fuel pump proprietor, vessel
operator, and vessel owner to comply with this subsection and each said person or class of
persons shall be subject to the penalties of ECC 5.50.020 for any and all violations hereof.
I. All fuel spills shall be reported immediately in accordance with local, state and federal
requirements. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3798 § 2, 2010].
(Revised) 19-62
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Edmonds Community Development Code
8.3.a
19.70010
Chapter 19.70
FEES
Sections:
19.70.000
Scope.
19.70.005
Repealed.
19.70.010
Schedule of permit fees.
19.70.015
Establishing building construction valuation.
19.70.020
Work commencing before permit issuance.
19.70.025
Refunds.
19.70.000
Scope.
Fees associated with this title including plan review, permit, inspection and related devel-
opment or mitigation fees are established by this chapter and as set forth in ECDC
15.00.020. Fees may be altered pursuant to city Resolution 997. [Ord. 3926 § 1 (Exh. A),
2013; Ord. 3651 § 1, 2007].
19.70.005
Payment of fees.
Repealed by Ord. 3926. [Ord. 3651 § 1, 2007].
19.70.010
Schedule of permit fees.
For buildings, structures, grading, gas, mechanical and plumbing systems or alterations
requiring a permit, a fee for each permit shall be paid as required, in accordance with this
chapter and ECDC 15.00.020. Fee schedules are on file in the city clerk's office.
A. Plan Review Fee. Before accepting a set of plans and specifications for plan review,
the building official shall collect the full plan review fee. Plan review fees shall be in addi-
tion to, and a percentage of, the required permit fee as calculated pursuant to ECDC
19.70.015.
B. Permit Fee. Before issuing a building permit and releasing approved plans, the build-
ing official shall collect the full building permit fees including supplemental required permit
fees, inspection fees and any additional plan review fee or violation compliance fee,
development fee or mitigation fee outstanding at the time of permit issuance. Building con-
struction valuation shall be determined by ECDC 19.70.015.
C. Inspection Fee. Inspection and reinspection fees shall be paid prior to any inspection
by city staff. Inspection fees are established and set forth in this chapter.
D. Related Development or Mitigation Fees. The payment of the fee for construction,
alteration, removal or demolition done in connection, or concurrently with, the work autho-
rized by a building permit shall not relieve the applicant or holder of the permit from the
payment of other fees that are prescribed by law. Fees for other permits or related
development fees shall be as set forth in ECDC 15.00.020. [Ord. 3926 § 1 (Exh. A), 2013;
Ord. 3651 § 1, 2007].
19-63 Packet Pg. 368
8.3.a
19.70.015
19.70.015
Establishing building construction valuation.
The applicant for a permit shall provide an estimated building construction valuation at
time of application. Building construction valuation for the purpose of calculating permit
fees shall include total value of work including fair -market labor and materials with equip-
ment needed to complete the work, including but not limited to all construction work for
which the permit is issued, as well as all finish work, painting, roofing, electrical, plumbing,
heating, air conditioning, elevators, fire extinguishing systems and any other permanent
equipment. If, in the opinion of the building official, the building construction valuation is
underestimated on the application, the building official shall assign a building construction
valuation. Permit valuation for new construction shall be based on square footage building
construction valuation as established by the building official. [Ord. 3926 § 1 (Exh. A),
2013; Ord. 3651 § 1, 2007].
19.70.020
Work commencing before permit issuance.
Any person who commences any work regulated by this title including work on a build-
ing, electrical, gas, mechanical or plumbing system before obtaining the necessary permits
shall be subject to a violation compliance fee established by the building official pursuant to
the city's fee schedule adopted by resolution that shall be in addition to the required permit
fees. The violation compliance fee shall be collected whether or not a permit is then or
subsequently issued. The payment of such violation compliance fee shall not exempt any
person from compliance with all other provisions of this code nor from any penalty
prescribed by law. Violation compliance fees are set forth in this chapter. [Ord. 3926 § 1
(Exh. A), 2013; Ord. 3651 § 1, 2007].
19.70.025
Refunds.
The building official may authorize refunding of any fee paid hereunder which was erro-
neously paid or collected. The building official may authorize refunding of not more than
80 percent of the permit fee paid when no work has been done under a permit issued in
accordance with this code. The building official may authorize refunding of not more than
80 percent of the plan review fee paid when an application for a permit for which a plan
review fee has been paid is withdrawn or canceled before any plan reviewing is done. The
building official shall not authorize refunding of any fee on an expired permit. Any
application for a refund must be made in writing and describe the circumstances to justify.
[Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, 2007].
(Revised) 19-64
Packet Pg. 369
8.3.a
Edmonds Community Development Code 19.75 005
Chapter 19.75
STREET NAMES AND ADDRESS NUMBERING
Sections:
19.75.000 Adoption of street name map and criteria.
19.75.005 Adoption of property and building numbering system and criteria.
19.75.010 Other street names and premises numbers prohibited.
19.75.000
Adoption of street name map and criteria.
A. There is hereby established a uniform system of designating street names/numbers in
the city of Edmonds. The street names/numbers are those depicted on that map entitled,
"official street map," a copy of which has been authenticated by the mayor of the city and
the attestation of the city clerk. The map and all explanatory matter on the map is
re -adopted and affirmed and by this reference is incorporated herein as if set forth in full.
Official street name/number designations are the responsibility of the city engineer.
B. Pursuant to ECDC 18.50.030, any change to the name or number of any street on the
official street map shall be by action of the city council approving an ordinance changing
the official street map.
C. The city engineer shall maintain and update the official street map and shall desig-
nate/approve public and private street names/numbers in accordance with this chapter. All
approved street names/numbers shall be forwarded to the United States Postal Service
(USPS), public and private utilities, law enforcement agencies, emergency services
providers, and other persons of new or corrected street names/numbers. The city engineer
shall develop policies and guidelines for street names and numbers in accordance with the
following guidelines:
1. New street designations shall be in accordance with the Snohomish County grid
system and the official street map.
2. When descriptive street names (as opposed to numerical street designations) are
allowed by subsection (C)(1) of this section, preference shall be for descriptive names with
logical relationship to locale or geographic area, and avoidance of private individual names.
3. Facilitation of map reading and indexing to assist in rapid location of streets and
addresses.
4. Avoidance of multiple and/or alternative names for single street sections and
requirement of selection of a primary street designation to assist in the Enhanced 9-1-1 grid
system for emergency services dispatching.
5. Any other appropriate and applicable standards concerning street and street
designations as well as current department of public works policies, guidelines, or rules for
naming public streets as determined by the director. [Ord. 3926 § 1 (Exh. A), 2013; Ord.
3651 § 1, 2007].
19.75.005
Adoption of property and building numbering system and criteria.
A. There is hereby established a uniform system for numbering properties, buildings and
primary structures in the city of Edmonds. The official building and property address map
19-65 Packet Pg. 370
8.3.a
19.75.010
depicting all issued property address numbers is maintained by the building official or
designee. The building official assigns, maintains and corrects addresses for the city of
Edmonds and shall notify the United States Postal Service (LISPS), emergency services
providers and other persons of new or corrected addresses.
B. Addresses shall conform to the numerical grid system established by Enhanced 9-1-1.
The number utilized by each building or property shall be that number within the system
assigned by the building official. Addresses are assigned based on the location of the drive-
way access or house frontage to a street and only one address is allowed per building on any
lot. Numbers assigned during any previous numbering system that fit within the grid system
are hereby ratified and shall remain in full force and effect.
C. The building official shall require any address not in conformance or any address that
poses any problem or confusion for safety and emergency response be changed within 30
days of written notification from the city of Edmonds.
D. All owners or occupants of all buildings and structures in the city of Edmonds, other
than garages or other similar buildings or structures of a secondary nature to the primary
building or structure, shall affix and maintain the officially designated premises number to
the building or structure pursuant to ECDC 19.00.025(0). When topography or vegetation
may obscure vision from the street, the numerals shall be affixed as to be reasonably visible
from the street.
E. Where any commercial building, multiple -family residential structure, or other similar
structure has more than one entrance serving separate occupants, a suite designation or
apartment number shall be assigned to each entrance serving a tenant or resident in addition
to the number assigned to the principal entrance of the building or structure. The unit
designations shall be progressive as assigned in the progressive direction of the street and
per the property numbering system approved by this code.
F. All requests for a building or property address change shall be made in writing to the
building official and all of the following conditions shall be present in order for the request
to be approved:
1. An obvious error shall exist (i.e., the building was addressed off a street not associ-
ated with the site, the building or property addresses are out of sequence, duplicate address
exists), etc.
2. The existing address could delay fire, police or emergency services from finding the
location in an emergency.
3. The fire department agrees the address change is necessary. [Ord. 3926 § 1 (Exh.
A), 2013; Ord. 3651 § 1, 2007].
19.75.010
Other street names and premises numbers prohibited.
It is unlawful for any owner or occupant of any premises, building or structure to display
a street name or premises number other than those officially designated pursuant to the pro-
visions of this chapter, subject to penalties per Chapter 5.50 ECC and Chapter 20.110
ECDC. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, 2007].
(Revised) 19-66
Packet Pg. 371
8.3.a
Edmonds Community Development Code 19.80 005
Chapter 19.80
APPEALS
Sections:
19.80.000
Purpose and applicability.
19.80.005
Application and fee.
19.80.010
Repealed.
19.80.015
Hearing examiner procedures.
19.80.020
Powers and duties of the hearing examiner.
19.80.023
Repealed.
19.80.025
Appeals from decisions of the hearing examiner.
19.80.030
Repealed.
19.80.000
Purpose and applicability.
A. All properly filed appeals pursuant to the adopted codes of this title shall be heard by
the hearing examiner. The hearing examiner shall have no authority to review administra-
tive decisions or grant modifications to the provisions of any administrative chapter as
adopted by this title, nor can the hearing examiner waive a code requirement.
B. The term "code official" refers to the building official or fire marshal in exercise of
authority over applicable building and fire codes from this chapter.
C. The hearing examiner shall hear appeals from the code official's interpretation of the
adopted building codes, determinations of suitable alternative methods and materials, and
any other appeal pursuant to the state building codes and this code, including but not limited
to the International Building Code, the International Residential Code, the International Fire
Code, the International Property Maintenance Code, the International Fuel Gas Code, the
International Mechanical Code, the Uniform Plumbing Code and any and all other codes
adopted pursuant to the direction and authority of Chapter 19.27 RCW.
D. The provisions of the state building codes as adopted by the city are not intended to
prevent the use of any material, alternate design or method of construction not specifically
prescribed by this code, provided any alternative has been approved and its use authorized
by the code official or on appeal or request for review by the hearing examiner.
E. The provisions of this chapter shall not apply to hearing examiner proceedings under
ECDC Title 20 (land use hearings) unless such a hearing is required to be combined with a
hearing under this chapter, in which case the provisions of this chapter shall only apply to
the ECDC Title 19 portions of that combined hearing. [Ord. 3926 § 1 (Exh. A), 2013; Ord.
3651 § 1, 2007].
19.80.005
Application and fee.
An application for appeal shall be filed with the code official upon a departmental form
within 10 days of the date of formal written decision. The application shall be accompanied
by the required fee as set forth in Chapter 19.70 ECDC and shall be complete in all aspects
before the hearing shall be scheduled. Failure to supplement an incomplete application
within 10 business days of filing shall constitute an incomplete application and the
19-67 Packet Pg. 372
8.3.a
19.80.010
administrative recourse of appeal shall be denied. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651
§ 1, 2007].
19.80.010
Board of appeals membership.
Repealed by Ord. 3926. [Ord. 3651 § 1, 2007].
19.80.015
Hearings examiner procedures.
A. Public Notice. Public notice shall be given of all hearings. Upon written receipt and
confirmation of a complete appeal of a request, notice shall be sent to the fire department,
the health department, the city attorney and the owner of the real estate and parties within
100 feet affected by the request. No hearing shall be scheduled until 15 days after the
required hearing notifications are mailed. Hearings shall be open to the public. The
appellant, the appellant's representative, the code official, and any person whose interests
are affected shall be given an opportunity to be heard.
B. Department/Interested Party. At any public hearing a representative of the city
building and fire department and any other interested party may appear in person, by agent
or by attorney, offer evidence and testimony and cross-examine witnesses. All evidence and
testimony shall be presented publicly. The hearing examiner may take judicial notice of
facts to the same extent and in the same manner as courts of record and may consider rele-
vant facts within the personal knowledge of any member of the board that are stated into the
record by such member.
C. Recording. All hearings shall be recorded. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651
§ 1, 2007].
19.80.020
Powers and duties of the hearing examiner.
A. The hearing examiner shall adopt rules and procedures governing all proceedings con-
sistent with the provisions set forth herein. The rules and regulations shall include meeting
location, meeting time, procedures, contents of a complete appeal application and time to be
allotted for each case.
B. Subject to the limitations enumerated herein, the hearing examiner shall have and may
exercise the following powers:
1. The hearing examiner shall have no authority relative to the interpretation of the
administrative provisions of any of the state building codes, nor shall the hearing examiner
be empowered to waive any requirement of any such code.
2. Nothing herein shall be interpreted to permit the hearing examiner to hear any
appeal, nor any request for deviation of design or alternative methods with respect to any
property lying within a recognized landslide hazard and earth subsidence area or which is
otherwise subject to the requirements of Chapter 19.10 ECDC including effecting map
changes.
3. The hearing examiner, on review, may approve the use of any material, alternate
design or method of construction providing that it finds that the proposed design is satis-
factory and complies with the provisions of this code and that the material, design, or
method is, for the purpose intended, at least the equivalent of that prescribed in the
(Revised) 19-68
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8.3.a
19.80 AN)
applicable code in suitability, strength, effectiveness, fire resistance, durability, safety and
sanitation. The decision of the code official shall not be overturned unless the hearing
examiner shall find that the following conditions exist:
a. That the appellant properly applied for an appeal;
b. That sufficient evidence, proof or testing reports were submitted by the appellant
that substantiated claims of equivalency;
c. That the proposed modification or alternate will not weaken the general purpose
of the adopted code;
d. That the proposed modification or alternate will be in harmony with the spirit
and purpose of the adopted code;
e. That the proposed modification or alternate will not adversely affect the public
health and safety;
f. That the proposed modification or alternate will not adversely affect the struc-
tural integrity of the building; and
g. That the proposed modification or alternate will not adversely affect the fire
safety of the building.
4. To hear and decide appeals where it is alleged there is error in any notice or order
made by the code official and/or fire marshal in the enforcement of the adopted codes in this
title. The hearing examiner shall have the power to stay the enforcement of any order issued
by the building and/or fire prevention department unless the code official certifies that a
stay of the order or denial would, in the opinion of the code official, cause imminent peril to
life or property. A stay shall not constitute hearing examiner approval, shall be personal to
the appellant and not transferable, and shall be subject to the terms and conditions imposed
by the hearing examiner. Any determination or order of the building and/or fire department
shall be presumed to be correct until evidence is introduced that would support a contrary
determination.
5. Whenever the owner or legally responsible person of an alleged unsafe building,
structure, utility or other condition does not agree with the order from the code official
and/or fire marshal as to the correction to be made, he shall have the right to appeal to the
hearing examiner within 10 days from the date of said order. In his appeal, the appellant
shall state how he proposes to make the unsafe building, structure, utility or other condition
safe and the hearing examiner may require the appellant to submit detailed engineering
analysis or recommendations, accompanied by plans and specifications prepared by a state
licensed architect or registered professional engineer, as prescribed in this adopted code.
The hearing examiner, in hearing such appeals, may require substantiating data concerning
the removal or other remedial steps to be taken to render the unsafe building, structure,
utility or other condition safe. In any matter in which an order or notice relating to an unsafe
building, structure, utility or other condition is appealed, the building and/or fire department
may certify to the hearing examiner that the unsafe building, structure, utility or other
condition could become an imminent hazard, in which case the hearing examiner shall
schedule a hearing within five business days to hear said appeal.
C. Burden of Proof.
1. The appellant bears the burden of proof in any proceeding before the hearing
examiner. If there is insufficient evidence of compliance with any of the provisions of this
code or evidence that any material or construction does not conform to the requirements of
this code, the appeal from the decision of the code official shall be denied.
19-69 Packet Pg. 374
8.3.a
19.80.023
2. The hearing examiner may continue any proceeding in order to permit the appellant
to provide proof of compliance through tests conducted in accordance with general engi-
neering practice and best scientific evidence. Such tests shall be made by the appellant and
at no expense to the jurisdiction. Test methods shall be as specified by the applicable
building code or by other recognized testing standards. If there are not recognized and
accepted test methods for the proposed alternate, testing methods shall utilize generally
accepted engineering practice and best scientific method. Reports of such tests shall be
retained and made a part of record of the proceedings.
D. Decision of the Hearing Examiner.
1. The hearing examiner shall render formal written decisions within 10 days of the
date of the hearing. Every decision of the hearing examiner shall be based upon findings of
fact and every finding of fact shall be supported in the record of its proceedings. A mere
finding or recitation of the enumerated conditions unaccompanied by findings of specific
facts shall not be deemed findings of fact and shall not be deemed compliance with the
code. The code official shall take immediate action in accordance with the decision of the
hearing examiner.
2. Copies of the decision shall be forwarded to the appellant, a copy shall be placed in
the appeal file and copies shall be made available to any person as a matter of public
information. Decisions shall be filed with the building or fire department as a matter of pub-
lic record.
3. In the exercise of the powers described above, the hearing examiner may reverse or
affirm, wholly or in part, or may modify the order, requirements, decision or determination
appealed from the hearing examiner, may impose conditions or requirements as deemed
necessary and may hold cases in abeyance until proper information needed by the hearing
examiner is supplied. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, 2007].
19.80.023
Alternate to board of appeals.
Repealed by Ord. 3926. [Ord. 3740 § 1, 2009].
19.80.025
Appeals from decisions of the hearing examiner.
A. The filing of a land use petition for review shall not stay proceedings upon the
decision appealed but the court may grant a stay in accordance with the Land Use Petition
Act.
B. All decisions of the hearing examiner are appealable by Land Use Petition Act to
Snohomish County superior court. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, 2007].
19.80.030
Snohomish County regional board of appeals.
Repealed by Ord. 3926. [Ord. 3651 § 1, 2007].
(Revised) 19-70
Packet Pg. 375
8.3.a
Edmonds Community Development Code 19.85 AM
Chapter 19.85
PENALTIES
Sections:
19.85.000 Applicability.
19.85.000
Applicability.
The provisions of all adopted codes within this title shall be subject to penalties as
described herein.
It is unlawful for any person, firm, corporation or other organization to erect, construct,
enlarge, alter, repair, move, improve, remove, convert or demolish, equip, use, occupy or
maintain any building or structure in the city, or cause the same to be done, contrary to or in
violation of any of the provisions of this chapter. Any person, firm, corporation or other
organization violating any of the provisions of this title as adopted herein, or other provision
of this chapter, shall be guilty of a misdemeanor, and shall be deemed guilty of a separate
offense for each and every day or portion thereof during which any violation of any of the
provisions of this title herein is committed, continued or permitted, and upon the conviction
thereof of such violation, and each violation thereof such person, firm, corporation or other
organization, and the officers, directors and managers thereof shall be punishable as set
forth in ECC 5.50.020 and Chapter 20.110 ECDC.
Nothing herein shall be interpreted to limit the discretion of the city to seek any other
available civil, statutory or common law remedies. [Ord. 3926 § 1 (Exh. A), 2013; Ord.
3651 § 1, 2007].
19-71 Packet Pg. 376
8.3.a
19.90.000
Chapter 19.90
LIMITATION OF BENEFITED AND PROTECTED CLASSES
Sections:
19.90.000 Limitation of benefited and protected classes.
19.90.000
Limitation of benefited and protected classes.
The building and supplemental codes adopted by this title are for the purpose of pro-
viding for and promoting the health, safety and welfare of the general public. Nothing in
this title shall be interpreted to create or otherwise establish any particular class or group of
persons who will or would be especially protected or benefited by the adoption of any code
in this title. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, 2007].
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8.3.a
19.95 nI
Chapter 19.95
CONVERSION CONDOMINIUMS
Sections:
19.95.010 Definitions.
19.95.020 Relocation assistance.
19.95.030
Violations.
19.95.040
Civil penalty.
19.95.050
Enforcement.
19.95.010
Definitions.
The following words and phrases used in this chapter shall have the meaning set forth in
this section:
A. "Condominium" means real property, portions of which are designated for separate
ownership and the remainder of which is designated for common ownership solely by the
owners of those portions. Real property is not a condominium unless the undivided interests
in the common elements are vested in the unit owners, and unless a declaration and a survey
map and plans have been recorded pursuant to this chapter.
B. "Conversion condominium" means a condominium (1) that at any time before creation
of the condominium was lawfully occupied wholly or partially by a tenant or subtenant for
residential purposes pursuant to a rental agreement, oral or written, express or implied, for
which the tenant or subtenant had not received the notice described in subsection (2) of this
definition; or (2) that, at any time within 12 months before the conveyance of, or acceptance
of an agreement to convey, any unit therein other than to a declarant or any affiliate of a
declarant, was lawfully occupied wholly or partially by a residential tenant of a declarant or
an affiliate of a declarant and such tenant was not notified in writing, prior to lawfully
occupying a unit or executing a rental agreement, whichever event first occurs, that the unit
was part of a condominium and subject to sale. "Conversion condominium" shall not
include a condominium in which, before the effective date of the ordinance codified herein,
any unit therein had been conveyed or been made subject to an agreement to convey to any
transferee other than a declarant or an affiliate of a declarant.
C. "Declarant" means any person who:
1. Executes as declarant the document, however denominated, that creates a condo-
minium by setting forth the information required by RCW 64.34.216 and any amendments
to that document; or
2. Reserves any special declarant right in the declaration; or
3. Exercises special declarant rights or to whom special declarant rights are trans-
ferred; or
4. Is the owner of a fee interest in the real property which is subjected to the declara-
tion at the time of the recording of an instrument pursuant to RCW 64.34.316 and who
directly or through one or more affiliates is materially involved in the construction, mar-
keting, or sale of units in the condominium created by the recording of the instrument; or
5. Undertakes to convert, sell, or offer for sale units in a conversion condominium.
D. "Director" means the development services director or his designee.
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8.3.a
19.95.020
E. "Notice of conversion" means the 90-day notice pursuant to RCW 64.34.440(1)
required to be given by the declarant or his agent to residential tenants and subtenants in
possession of a portion of a conversion condominium.
F. "Person" means a natural person, corporation, partnership, limited partnership, trust,
association, or other legal entity.
G. "Tenant" or "subtenant" means any person who occupies and has a leasehold interest
in a rental unit under a lawful rental agreement, whether oral or written, express or implied.
H. "Unit" means a physical portion of the condominium designed for separate ownership,
the boundaries of which are described pursuant to RCW 64.34.216(1)(d). [Ord. 3926 § 1
(Exh. A), 2013; Ord. 3651 § 1, 2007].
19.95.020
Relocation assistance.
A. Declarant shall pay relocation assistance of $500.00 per unit to tenants and subtenants
who elect not to purchase a unit and who are in lawful occupancy for residential purposes of
a unit, and whose monthly household income from all sources, on the date of the notice of
conversion, was less than an amount equal to 80 percent of the monthly median income for
comparably sized households in the Seattle -Everett Standard Metropolitan Statistical Area,
as defined and established by the United States Department of Housing and Urban
Development.
B. The household size of a unit shall be based on the number of natural persons actually
in lawful occupancy of the unit on the date of the notice of conversion.
C. The tenant or subtenant actually in lawful occupancy of the unit shall be entitled to the
relocation assistance.
D. Relocation assistance shall be paid on or before the date the tenant or subtenant
vacates and shall be in addition to any damage deposit or other compensation or refund to
which the tenant is otherwise entitled. Unpaid rent or other amounts owed by the tenant or
subtenant to the landlord may be offset against the relocation assistance.
E. Rights of tenants and subtenants set forth in the notice of conversion pursuant to RCW
64.34.440(1) must set forth tenants' and subtenants' right to relocation assistance as pro-
vided in this section. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, 2007].
19.95.030
Violations.
It shall be a violation of this chapter for a declarant to fail or refuse to comply with the
provisions of this chapter. Each tenant and subtenant who is subjected to a violation of the
provisions of this chapter shall constitute a separate violation. Each day of violation shall
constitute a separate violation. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, 2007].
19.95.040
Civil penalty.
Any person who fails or refuses to comply with the provisions or requirements of this
chapter shall be subject to a civil penalty in the amount of $100.00 per violation per day
from the date that the violation is first committed until the declarant complies with the
requirements of this chapter. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, 2007].
(Revised) 19-74
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Edmonds Community Development Code
19.95 flr%9
19.95.050
Enforcement.
A. Tenants and subtenants subjected to violations of the provisions of this chapter, or
their agents, may file a complaint with the director. The director is authorized and directed
to receive complaints and conduct such investigations as are deemed necessary such as
contacting declarants and seeking explanation for apparent violations.
B. Whenever it is determined that there has been a violation of this chapter, the director is
authorized to pursue, at the director's discretion, enforcement of the code pursuant to the
provisions of Chapter 20.110 ECDC. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, 2007].
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8.3.b
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING THE STATE BUILDING CODE
AND TITLE 19 OF THE EDMONDS COMMUNITY
DEVELOPMENT CODE, ENTITLED `BUILDING CODES."
WHEREAS, the state building code is adopted by the state to consist of the following
codes, which are adopted by reference in RCW 19.27.031, subject to various exceptions and,
provisos which are further described in RCW 19.27.031: a
as
• The International Building Code, published by the International Code Council,
Inc.;
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• The International Residential Code, published by the International Code Council, r
Inc.;
• The International Mechanical Code, published by the International Code Council,
Inc., except that the standards for liquefied petroleum gas installations shall be
NFPA 58 (Storage and Handling of Liquefied Petroleum Gases) and ANSI
Z223.I/NFPA 54 (National Fuel Gas Code);
• The International Fire Code, published by the International Code Council, Inc.,
including those standards of the National Fire Protection Association specifically
referenced in the International Fire Code;
• Except as provided in RCW 19.27.170, the Uniform Plumbing Code and Uniform
Plumbing Code Standards, published by the International Association of
Plumbing and Mechanical Officials;
• The rules adopted by the council establishing standards for making buildings and
facilities accessible to and usable by individuals with disabilities or elderly
persons as provided in RCW 70.92.100 through 70.92.160; and
• The state's climate zones for building purposes are designated in RCW
19.27A.020(3) and may not be changed through the adoption of a model code or
rule; and
Packet Pg. 381
8.3.b
WHEREAS, the state building code is in effect in every city and county in the state of
Washington unless amendments to the state building code are adopted at the local level; and
WHEREAS, the city council is authorized to amend the state building code as it applies
within the City of Edmonds as long as the minimum performance standards of the codes and the
objectives enumerated in RCW 19.27.020 are not be diminished by any of the city's
amendments; and
WHEREAS, the city's building official has recommended several amendments to the
state building code; NOW, THEREFORE, a
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN
d
AS FOLLOWS:
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Section 1. Title 19 of the Edmonds Community Development Code, entitled "Building r
Codes," is hereby amended to read as set forth in Attachment A hereto, which is incorporated
Q.
herein by this reference as if set forth in full (new text is shown in underline; deleted text is E
shown in stfike thfetig)
Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this
ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of
the remaining portions of this ordinance.
Section 3. Effective Date. This ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum and shall take effect five (5)
days after passage and publication of an approved summary thereof consisting of the title.
APPROVED:
MAYOR DAVE EARLING
Packet Pg. 382
8.3.b
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
IM
JEFF TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
Packet Pg. 383
8.3.b
SUMMARY OF ORDINANCE NO.
of the City of Edmonds, Washington
On the day of , 2016, the City Council of the City of Edmonds, passed
Ordinance No. A summary of the content of said ordinance, consisting
of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON,
AMENDING THE STATE BUILDING CODE AND TITLE 19 OF THE
EDMONDS COMMUNITY DEVELOPMENT CODE, ENTITLEDCL
"BUILDING CODES.".
The full text of this Ordinance will be mailed upon request.'
DATED this day of 12016. 0
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4840-7251-8158,v. 1
M
CITY CLERK, SCOTT PASSEY E
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8.3.c
Title 19
BUILDING CODES
Chapters:
19.00
Building Code........................................................................................
3
19.05
Residential Building Code....................................................................
16
19.10
Building Permits — Earth Subsidence and Landslide Hazard Areas .....
17
19.15
Mechanical Code and Fuel Gas Code ...................................................
32
19.20
Plumbing Code......................................................................................
32
19.25
Fire Code...............................................................................................
33
19.30
Energy Code..........................................................................................
39
19.35
International Swimming Pool and Spa Code .........................
40
19.40
International Property Maintenance Code ............................................
40
19.45
International Code Council Performance Code ....................................
41
19.50
International Existing Building Code ...................................................
42
19.55
Electrical Code......................................................................................
42
19.60
Moving Buildings.................................................................................
43
19.65
Marinas.................................................................................................
45
19.70
Fees.......................................................................................................
47
19.75
Street Names and Address Numbering .................................................
48
19.80
Appeals.................................................................................................
50
19.85
Penalties................................................................................................
54
19.90
Limitation of Benefited and Protected Classes .....................................
54
19.95
Conversion Condominiums..................................................................
55
ATTACHMENT CA 19-1 (R�vised )
Packet Pg. 385
8.3.c
19.00.000
Chapter 19.00
BUILDING CODE
Sections:
19.00.000 Purpose.
19.00.005 Referenced codes.
19.00.010 Conflict between codes.
19.00.015 Administrative provisions.
19.00.020 International Building Code adopted.
19.00.025 International Building Code section amendments.
19.00.030 Architectural design review — Optional vesting.
19.00.040 Excluding nonconforming religious building from certain requirements.
19.00.000
Purpose.
The purpose of the codes and regulations adopted in this title is to provide minimum
standards to safeguard life, health, property and public welfare by regulating and controlling
the design, construction, quality of materials, use and occupancy, location and maintenance
of all buildings and structures within the city of Edmonds. It is not the purpose or intent to
create or designate any particular class or group of persons to be especially protected or
benefited, nor is it intended to create any special relationship with any individual. [Ord.
3926 § 1 (Exh. A), 2013; Ord. 3796 § 1, 2010].
19.00.005
Referenced codes.
Where the following codes are referenced within any of the codes adopted and amended
in this title, they shall be substituted as follows:
A. "International Building Code" shall mean the building code as adopted and amended
in this title.
B. "International Residential Code" shall mean the residential building code as adopted
and amended in this title.
C. "International Mechanical Code" shall mean the mechanical code as adopted and
amended in this title.
D. "International Fuel Gas Code" shall mean the fuel gas code as adopted in Chapter
19.27 RCW and in accordance with the mechanical code as adopted and amended in this
title.
E. "Intemational Fire Code" shall mean the fire code as adopted and amended in this title.
F. "Uniform Plumbing Code" shall mean the plumbing code as adopted and amended in
this title.
G. "Washington State Energy Code" shall mean the energy code as adopted and amended
in this title.
H. The "National Electrical Code" shall mean the electrical code as adopted and amended
in this title.
I. "International Existing Building Code" shall mean the existing building code as
adopted and amended in this title.
(Revised ) 19-2
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8.3.c
Edmonds Community Development Code
19.00.025
J. "International Property Maintenance Code" shall mean the property maintenance code
as adopted and amended in this title.
K. "International Code Council Performance Code" shall mean the performance code as
adopted and amended in this title.
L. "International Swimming Pool and Spa Code" shall mean the swimming pool and spa
code as adopted and amended in this title.
[Ord. 3926 § 1 (Exh. A), 2013; Ord. 3796 § 1, 2010].
l 9.00.010
Conflict between codes.
In case of conflict among any of the codes referenced in ECDC 19.00.005 as adopted and
subsequently amended by this chapter, the first named code shall govern over those ar
following. In case of conflicts between other codes and provisions adopted by this chapter,
the code or provision that is most specific, as determined by the building official, shall
apply. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3796 § 1, 2010].
rn
19.00.015
Administrative provisions. H
The administrative provisions contained in Chapter 1 of the International Building Code eo
as adopted and subsequently amended by this chapter shall be used as the general W
N
administrative provisions for the codes listed in ECDC 19.00.005(A), (B), (C), (D) and (F),
unless otherwise required to meet the purpose of the code. [Ord. 3926 § 1 (Exh. A), 2013; V
Ord. 3796 § 1, 2010].
19.00.020
International Building Code adopted.
The International Building Code (IBC), 291-2L2015 Edition, published by the
International Code Council, as amended by the Washington State Building Code Council in
Chapter 51-50 WAC, and as subsequently amended by this chapter, is hereby adopted along
with Appendix Chapters E, G, H, I and J. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3796 § 1,
2010].
19.00.025
International Building Code section amendments.
The following sections of the IBC are hereby amended as follows:
A. Section 104.3, Notices and Orders, is amended to read:
The building official shall issue all necessary notices or orders to ensure compliance
with this code. The building official is also authorized to use Chapter 20.110 ECDC for
code compliance in addition to the remedies provided for in this code.
B. Section 105.1.1, Annual Permit, is deleted.
C. Section 105.1.1, Demolition Permits, is added and shall read:
Before the partial or complete demolition of any building or structure (interior or
exterior), a demolition permit shall be obtained from the building official. The
19-3 (Revised )
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8.3.c
19.00.025
permit fee is established pursuant to Chapter 19.70 ECDC. The applicant shall also
post with the city, prior to permit issuance, a performance bond, or frozen fund,
conforming to Chapter 17.10 ECDC herein, in an amount to be determined by the
building official to satisfy all city requirements no later than 180 days after the
issuance of the permit. The demolition performance bond or frozen fund shall not be
released until the building official determines the following requirements have been
completed:1. Cap Abandoned Sanitary Sewers. Septic tanks shall be pumped, col-
lapsed and removed and/or filled with earth, sand, concrete, CDF or hard slurry.
2. Knock Down of Concrete Foundation Walls, Porches, Chimneys and Similar
Structures. Concrete, bricks, cobbles and boulders shall be broken to less than
12-inch diameter. Debris left on site shall conform to IBC Section 1804.2 for clean
fill.
3. Construction debris, vegetation, and garbage attributable to the demolition shall
be removed from the site and from unopened street right-of-way within 30 days of
written notice. No debris of any kind may be placed or maintained on street
right-of-way (including alleys) without a permit issued pursuant to Chapter 18.60 or
18.70 of the Edmonds Community Development Code.
4. Repair of any damage to, and restoration of, any public property to substantially
original conditions, i.e., alley, street, sidewalk, landscaping, water-ineter, ewe comment [Lsi]: wording added for clarity and cc
storm and other utilities, rockeries, retaining walls, etc, in accordance with this code with LID regulations
and the City's engineering requirements.5. Grading of Site Back to Original To-
pography Grades. Basements shall be filled and compacted to 90 percent as verified
by a special inspector. "Structural fill" is defined as any fill placed below structures,
including slabs, where the fill soils need to support loads without unacceptable
deflections or shearing. Structural fill shall be clean and free draining, placed above
unyielding native site soils and compacted to a minimum of 90 percent modified
proctor, per ASTM D1557.
6. Temporary erosion control shall be installed and maintained per Chapter 18.30
ECDC.
D. Section 105.1.2, Annual permit records, is deleted.
E. Section 105.2, Work exempt from permit, is replaced as follows:
Exemptions from permit requirements of this code shall not be deemed to grant
authorization for any work to be done in any manner in violation of the provisions of
this code or any other laws or ordinances of this jurisdiction. It is the applicant's
responsibility to comply with bulk zoning code standards per ECDC Title 16 and
storm water management provisions per Chapter 18.30 ECDC. Permits shall not be
required for the following unless required by the provisions of ECDC Title 23 or
limited or prohibited by the provisions of Chapter 19.10 ECDC:
1. Building (general):
(Revised ) 19-4
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Edmonds Community Development Code 19.00.025
(a) One (1) story detached accessory structures used as tool and storage sheds,
playhouses and similar uses; provided the floor area (mean toincluding the
exterior wall or post) does not exceed 120 square feet, with a maximum eave of
thirty (30) inches.
(b) Fences not over six (6) feet high; provided a permit is not required by Chapter
17.30 ECDC.
(c) Movable cases, counters and partitions not over five (5) feet nine (9) inches high.
(d) Retaining walls 4 feet (1,219 nun) in height or less measured vertically from the
fmished grade at the exposed toe of the retaining wall to the highest point in the
wall, unless:
I Supporting a surcharge; or
II Impounding Class 1, I1,111-A liquids; or
III Subject to the provisions of Chapter 23.50 ECDC or Chapter 23.80 ECDC.
(e) Rockeries. Construction of rockeries is limited as specified elsewhere in this
code.
(f) Water tanks supported directly upon grade if the capacity does not exceed 5,000
gallons and the ratio of height to diameter or width does not exceed two (2) to one
(1).
(g) Sidewalks and driveways not more than 30 inches above adjacent grade, and not
over any basement or story below and are not part of an accessible route, provided a
permit is not required by Chapter 18.60 ECDC.
(h) Painting, papering, tiling, carpeting, cabinets, countertops and similar finish
work.
(i) Temporary motion picture, television and theater stage sets and scenery.
0) Shade cloth structures constructed for nursery or agricultural purposes.
(k) Prefabricated swimming pools accessory to an occupancy in which the pool
walls are entirely above the adjacent grade and the capacity does not exceed 5,000
gallons. Hot tubs and spas less than 5,000 gallons, completely supported by the
ground.
(1) Grading less than fifty (50) cubic yards (placed, removed or moved within any
365-day period) unless subject to the provisions of Chapter 23.50 ECDC or Chapter
23.80 ECDC.
19-5 (Revised )
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19.00.025
(m) Repair of appliances which do not alter original approval, certification, listing or
code.
(n) Replacement or adding new insulation with no drywall removal or placement.
(o) Replacement or repair of existing gutters or downspouts.
(p) The following types of signs are exempt from permit requirements except that
dimensional size and placement standards shall comply with Chapter 20.60 ECDC:
I. Replacing the panel on a previously permitted existing wall cabinet or pole sign,
II. Repainting an existing previously permitted wood sign,
111. Painted or vinyl lettering on storefront windows,
IV. Governmental signs, campaign signs, official public notices, and signs required
by provision of local, state, or federal law,
V. Temporary signs announcing the sale or rent of property and other temporary
signs as described in ECDC 20.60.080,
VI. Signs erected by the transportation authorities, and temporary seasonal and
holiday displays.
2. Mechanical:
(a) Portable heating, ventilation, cooling, cooking or clothes drying appliances.
(b) Replacement of any part that does not alter approval of equipment or make such
equipment unsafe.
(c) Portable fuel cell appliances that are not connected to a fixed piping system and
are not interconnected to a power grid.
(d) Steam, hot or chilled water piping within any heating or cooling equipment
regulated by this code.
(d) Portable evaporative cooler.
(f) Self-contained refrigeration systems containing ten (10) pounds or less of
refrigerant or that are actuated by motor of one (1) horsepower or less.
3. Plumbing:
(a) The stopping of leaks in drains, water, soil, waste or vent pipe, provided that the
replacement of defective material shall be done with new material and a permit
obtained and inspection made.
(Revised ) 19-6
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8.3.c
Edmonds Community Development Code 19.00.025
(b) Reinstallation or replacement of approved prefabricated plumbing fixtures that
do not involve or require the replacement or rearrangement of valves or pipes.
4. Residential permit exemptions:
In addition the following exemptions apply for single family dwellings:
(a) One (1) story detached accessory structures used as tool and storage sheds,
and similar uses provided the floor area tAincludinR the
playhouses
exterior wall or post) does not exceed 200 square feet, with a maximum eave of
twelve (12) inches and maximum height of fifteen (15) feet. Vehicle storage
structures, such as garages and carports, are not exempted.
(b) Window awnings supported by an exterior wall and do not project more than
fifty-four (54) inches from the exterior wall and do not require additional support.
ECDC Title 23 provisions shall not apply to such awnings.
(c) Sport courts less than 2,000 square feet.
(d) Dock repair of individual decking members. ECDC Title 23 provisions shall not
apply-
(e) Replacement or repair of existing exterior siding. ECDC Title 23 provisions shall
not apply.
(f) Replacement or repair of existing windows or doors provided; no alteration of
structural members is required, the replacement would not require installation of
safety glazing, the installation does not involve required egress windows. ECDC
Title 23 provisions shall not apply.
(g) Minor like -for -like drywall repairs not involving fire -rated assemblies.
(h) Replacement or repair of individual decking, joists, stair treads, or intermediate
rails. ECDC Title 23 provisions do not apply.
(i) Uncovered platforms, decks, patios, not exceeding 200 square feet in area, that
are not more than thirty (30) inches above grade at any point and do not serve the
exit door required by IRC Section R311.4.
0) Canopies, as defined in ECDC 17.70.035, accessory to a single family dwelling,
with a floor area measured to the exterior wall or post not to exceed 200 square feet,
for covered storage, carport or similar use.
(k) Reroof overlays;_ Overlays are not permitted over slate, clay or cement tiles,
exeept that t all existing layers of roofing must fifst be r-effloved if the isting
nayis woodshake, slate, clay, eement asbestos tik or where the existing
roof has two or more applications of any type of roofing.
19-7 (Revised )
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F. Section 105.3.2, Time limitation of permit application, is amended to read:
1. Applications, for which no permit is issued within 180 days following the date of
application, shall expire by limitation, and plans and other data submitted for review
may thereafter be returned to the applicant or destroyed by the building official.
2. The building official may extend the time for action by the applicant for a period
not exceeding 180 days prior to such expiration date.
3. No application shall be extended more than once for a total application life of 360
days except as allowed within this section. In order to renew action on an expired
application, the applicant shall submit a new application, revised plans based on any
applicable code or ordinance change, and pay new plan review fees.
4. The Building Official may extend the life of an application if any of the following
conditions exist:
(a) Compliance with the State Environmental Policy Act is in progress; or
(b) Any other City review is in progress; provided, the applicant has submitted a
complete response to City requests or the Building Official determines that unique
or unusual circumstances exist that warrant additional time for such response and the
Building Official determines that the review is proceeding in a timely manner to-
ward final City decision; or
(c) Litigation against the City or applicant is in progress, the outcome of which may
affect the validity or the provisions of any permit issued pursuant to such
application.
G. Section 105.3.3, Fully complete application, is added and reads:
In accordance with the provisions of RCW 19.27.031 and 19.27.074, an applicant's
rights shall vest when a fully complete building permit application is filed. A fully
complete building permit application is an application executed by the owners of the
property for which the application is submitted or the duly authorized agent(s) for
such owners, containing each and every document required under the terms of these
ordinances and the IBC and is substantially complete in all respects. It is anticipated
that minor changes or revisions may be required and are frequently made in the
course of any building application review process, and such minor revisions or
changes shall not keep an application from being deemed complete if a good faith
attempt has been made to submit a substantially complete application containing all
required components. Where required, the application and supporting documents
shall be stamped and/or certified by the appropriate engineering, surveying or other
professional consultants. A fully complete building permit application shall be
accompanied by all required intake fees, including but not limited to plan review
fees required under the provisions of this chapter and code.
(Revised ) 19-8
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Edmonds Community Development Code 19.00.025
H. Section 105.3.4, Concurrent review, is added and reads:
An applicant may submit an application for building permit approval and request
plan review services concurrently with, or at any time following, the submittal of a
complete application for any necessary or required discretionary permit approval or
discretionary hearing; provided, that any building permit application submitted
concurrently with an application for discretionary permit or approvals shall not be
considered complete unless the applicant submits a signed statement, on a form
approved by the director, which acknowledges that the building permit application is
subject to any conditions or requirements imposed pursuant to the review and
approval of any necessary or required discretionary permit or approvals. The
applicant shall solely bear the risk of building permit submittal with discretionary
permit approval. If, after discretionary approval, the building permit plans are
modified or amended to comply with conditions or restrictions required by any
discretionary permit or approval, the applicant shall be solely responsible for any
and all costs which result therefrom, including but not limited to additional full plan
review fees; provided further, that any applicant -initiated changes made after the
original plan review is complete shall also require payment of full plan review fees.
I. Section 105.5, Permit expiration and extension, is amended to read:
1. Every permit issued under ECDC Title 19 shall expire by limitation 360 days
after issuance, except as provided in ECDC 19.00.025I(2).
2. The following permits shall expire by limitation, 180 days after issuance and may
not be extended, unless they are associated with a primary building permit for a
larger construction project, in which case they may run with the life of the primary
permit:
Demolition permits;
Permits for Moving Buildings required by Chapter 19.60 ECDC;
Mechanical permits;
Tank removal, tank fill, or tank placement permits;
Grading, excavation and fill permits;
Water service line permits;
Plumbing permits;
Gas piping permits;
Deck and dock permits;
19-9 (Revised )
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19.00.025
Fence permits;
Re -roof permits;
Retaining wall permits;
Swimming pool, hot tub and spa permits;
Sign permits;
Shoring permits;
Foundation permits.
3. Prior to expiration of an active permit the applicant may request in writing an
extension for an additional year. Provided there has been at least one (1) required
progress inspection conducted by the city building inspector prior to the extension,
the permit shall be extended. Permit fees shall be charged at a rate of one quarter the
original building permit fee to extend the permit.
4. If the applicant cannot complete work issued under an extended permit within a
total period of two (2) years, the applicant may request in writing, prior to the
second year expiration, an extension for a third and final year. Provided there has
been at least one (1) required progress inspection conducted by the city building
inspector after the previous extension, ,—_the permit shall be
extended. Permit fees shall be charged at a rate of one quarter the original building
permit fee to extend the permit.
5. The maximum amount of time any building permit may be extended shall be a
total of three (3) years. At the end of any three (3) year period starting from the
original date of permit issuance, the permit shall become null and void and a new
building permit shall be required, with full permit fees, in order for the applicant to
complete work. The voiding of the prior permit shall negate all previous vesting of
zoning or Building codes. Whenever an appeal is filed and a necessary development
approval is stayed in accordance with ECDC 20.07.004 the time limit periods im-
posed under this section shall also be stayed until final decision.
6. The building official may reject requests for permit extension where he
determines that modifications or amendments to the applicable zoning and Building
codes have occurred since the original issuance of the permit and/or modifications or
amendments would significantly promote public health and safety if applied to the
project through the issuance of a new permit.
(Revised ) 19-10
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JJ. Repealed by Ord. 3926.
KK. Section 107.3.3, Phased approval, is amended to read:
1. The building official may issue partial permits for phased construction as part of a
development before the entire plans and specifications for the whole building or
structure have been approved provided architectural design board approval has been
granted and a fully complete permit application for the entire building or structure
has been submitted for review.
2. Phased approval means permits for grading, shoring, and foundation may be
issued separately, provided concurrent approval is granted by the planning manager,
city engineer and fire marshal, when applicable. No phased approval permit shall be
issued unless approved civil plans detailing the construction of all site improvements
including, but not limited to: curbs, gutters, sidewalks, paved streets, water lines,
sewer lines, and storm drainage have been signed as approved by the city engineer.
3. With such phased approval, a performance bond shall be posted with the city
pursuant to Chapter 17.10 ECDC, to cover the estimated cost of construction to city
standards for the improvements.
19.00.025
r Seet e,. 109, Tempe .afy Sttz e, Hr-es and Uses, e is OeleteAj I state and there is no need to continue to del Comment [LB2]: This section is amend
I1�IL. Section 110.3.3, Lowest floor elevation, is amended to read:
In flood hazard areas, upon placement of the lowest floor, including the basement,
and prior to further vertical construction, the elevation certification required in
Section 1612.5 shall be submitted to the building official. Prior to final inspection
approval, the building official shall require an elevation certificate based on finished
construction prepared and sealed by a State licensed land surveyor.
NM. Section 113, Board of Appeals, is deleted and replaced by Chapter 19.80 ECDC.
ON. Section 501.2, Address Identification, is amended to read:
Approved numbers or addresses shall be installed by the property owner for new and
existing buildings in such a position as to be clearly visible and legible from the
street or roadway fronting the property. Letters or numbers on the building shall be a
minimum six (6) inches in height and stroke a minimum of .75 inch of a contrasting
color to the building base color. Where public or private access is provided and the
building address cannot be viewed from the public way, a monument, pole or other
approved sign or means shall be used to identify the structure. This means of
premises identification does not preclude approved identification also affixed to
structure.
gO. Section 1612.1.1, Residential Structures, is added and reads:
Construction or reconstruction of residential structures is prohibited within
designated floodways, except for (i) repairs, reconstruction, or improvements to a
structure which do not increase the ground floor area; and (ii) repairs, reconstruction
19-11
(Revised )
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or improvements to a structure, the cost of which does not exceed 50 percent of the
market value of the structure either, (A) before the repair, or reconstruction is
started, or (B) if the structure has been damaged, and is being restored, before the
damage occurred. Any project for improvement of a structure to correct existing
violations of State or local health, sanitary, or safety code specifications which have
been identified by the local code enforcement official and which are the minimum
necessary to assure safe living conditions, or to structures identified as historic
places, may be excluded from the 50 percent calculation.
QP. Section 1612.4.1, Lowest Floor Elevation, is added and reads:
For buildings in all structure categories located in the Coastal High Hazard Areas
and Coastal A Flood Zones, the elevation of the lowest floor shall be a minimum of
two feet above the base flood elevation, as determined from the applicable FEW,
a
flood hazard map.
rn
Q. Seetion 3103, Temporary , is OeieteA
Comment [LB3]: This section is amended by the st
RCQ. Section 3108.1.1, Radio, television and cellular communication related equipment
there is no need to continue to delete it.
and devices, is added and reads:
00
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A permit shall be required for the installation or relocation of commercial radio,
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television or cellular tower support structures including monopoles, whip antennas,
panel antennas, parabolic antennas and related accessory equipment, and accessory
V
equipment shelters (regardless of size) including roof mounted equipment shelters.
d
E
SR. Section 3109.4-2, Applicability and maintenance, is w-end-oa to vea added and reads:
c�
r
1. Swimming pools, hot tubs and spas of all occupancies shall comply with the
requirements of this section and other applicable sections of this code.
2. It is the responsibility of the owner to maintain a swimming pool, hot tub or spa in
a clean and sanitary condition and all equipment shall be maintained in a satisfactory
operating condition when the swimming pool, hot tub or spa is in use. A swimming
pool, hot tub or spa that is neglected, not secured from public entry and/or not main-
tained in a clean and sanitary condition or its equipment in accord with manu-
facturers recommendations shall be determined to be a hazard to health and safety
and shall be properly mitigated to the satisfaction of the building official.
Comment [LB4]: Already deleted at state level.
NOOMMOMMEr- Comment [LBS]: Already deleted at state level.
VS. Section 3109.63, Location and Setbacks, is added and reads:
Swimming pools, hot tubs and spas shall meet requirements of the zoning code of
the city of Edmonds.
1. Minimum setbacks are measured from property lines to the inside face of the
pool, hot tub or spa as required by the zoning code for accessory structures.
(Revised ) 19-12
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2. All other accessory buildings and equipment shall meet the normally required
setbacks for accessory structures in the zone in which they are located.
WT. Section 3109.74, Tests and cross -connection devices, is added and reads:
1. All swimming pool, hot tub and spa piping shall be inspected and approved before
being covered or concealed.
2. Washington State Department of Health approved cross connection devices are
required to be provided on potable water systems when used to fill any swimming
pool, hot tub or spa.
XU. Section 3109.95, Wastewater disposal, is added and reads:
A means of disposal of the total contents of the swimming pool, hot tub or spa
(including partial or periodic emptying) shall be reviewed and approved by the
public works director.
1. No direct connection shall be made between any swimming pool, hot tub or spa to
any storm drain, city sewer main, drainage system, seepage pit, underground
leaching pit, or sub -soil drain.
2. A sanitary tee (outside cleanout installed on the main building side sewer line)
shall be provided for draining of treated water into the city sanitary sewer system.
Y-V. Section 3109.9, Inspection requirements, is added and reads:
The appropriate city inspector shall be notified for the following applicable in-
spections:
1. Footing, wall, pre -form, pre-gunite, erosion control, underground plumbing,
sanitary extension and cleanout, mechanical pool equipment, gas piping, mechanical
enclosure location, cross connection and final inspection.
2. An initial cross connection control installation inspection is required by the city
cross connection control specialist prior to final installation approval.
3. All backflow assemblies shall be tested by state certified backflow assembly
testers upon initial installation and then annually thereafter. Copies of all test reports
shall be submitted to the city water division for review and approval.
19-13
19.00.025
(Revised )
Comment [LB6]: This section relocated
IEBC since IBC chapter 34 is no longer in
Packet Pg. 397
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19.00.030
AAW. Appendix E, Accessibility Requirements, is amended by deleting Sections E107,
E108, E110 and E111.
13HX. Appendix G, Flood -Resistant Construction, is amended by addition of new section:
Section G301.1(4) Where base flood elevation data has not been provided or is not
available from another authoritative source, it shall be generated for subdivision
proposals and other proposed developments which contain at least 50 lots or 5 acres,
whichever is less.
GGY. Appendix H, Signs, is amended as follows:
1. Section H101.2, Signs exempt from permits, is replaced by subsection (E)(1)(p) of
this section.
2. Section H101.2.1, Prohibited signs, is added and reads as follows:
a. It is unlawful for any person to advertise or display any visually communicated
message, by letter or pictorially, of any kind on any seating bench, or in direct
connection with any bench.
b. All signs not expressly permitted by Chapter 20.60 ECDC.
c. Signs which the city engineer determines to be a hazard to vehicle or pedestrian
traffic because they resemble or obscure a traffic control device, or pose a hazard to
a pedestrian walkway or because they obscure visibility needed for safe traffic
passage. Such signs shall be immediately removed at the request of the city
engineer.
d. All signs which are located within a public right-of-way and that have been
improperly posted or displayed are hereby declared to be a public nuisance and shall
be subject to immediate removal and confiscation per ECDC 20.60.090.
3. Sections H104, Identification, H106.1.1, Internally illuminated signs, H107,
Combustible materials, H108, Animated devices, H109.1, Height restrictions, and H110,
Roof signs, are deleted. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3845 § 6, 2011; Ord. 3796 § 1,
2010].
19.00.030
Architectural design review — Optional vesting.
In addition to the vesting rights created by RCW 19.27.095 and ECDC 19.00.015, an
applicant for development as defined in ECDC 20.10.010 and subject to architectural design
(Revised ) 19-14
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19.00.030
board (ADB) review may, at the applicant's option, file a fully complete augmented archi-
tectural design review application (hereinafter "augmented ADB application") and vest
rights including applicable permit, development and impact fees under the provisions of the
ECDC and the State Building Code as adopted and amended by the city of Edmonds, this
title as then in effect, to, but only to, the extent that the application provides full and
detailed information necessary to confirm the particular regulation to be vested. The burden
is on the applicant to provide such detail.
A. A fully complete, augmented application for architectural design review shall consist
of a complete application for architectural design review, executed by each and every
property owner of record of the development site or their duly authorized agent(s), accom-
panied by the following:
1. All fees required by ordinance, including impact mitigation fees, to be deposited at
ar
the time such State Environmental Policy Act (SEPA) requirements become final.
2. A site plan showing the current zoning of the development site, the footprint of all
proposed structures, the total square footage and use of each floor, all setbacks required by
either the zoning code or State Building Codes, proposed parking configurations, and exits.
3. Elevation drawings showing the original grade of the site, any proposed alterations
to grade, the proposed height of the structure and the number of stories.
H
4. A letter executed by all owners of record or their duly authorized agent(s) detailing
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the proposed use in sufficient detail to determine whether the proposed use complies with
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the zoning code then in effect and with the building code then in effect to determine type of
v
construction and occupancy classifications of the IBC and IFC as those codes then in effect.
V
5. A building permit application, as described in IBC Section 105.3 as the same exists
or is hereafter amended, and all building permit and plan review fees as established and set
E
forth in Chapter 19.70 ECDC; provided, that the plans required by IBC Section 107, as the
t
same exists or is hereafter amended, and other engineering documents, plans or drawings
required by ECDC Title 18 may be submitted within 90 days of final ADB approval, or
final approval on appeal.
B. Upon filing of the augmented ADB application, the applicant shall be deemed fully
vested as if a fully complete building permit application had been filed; provided:—�
1. The burden shall be upon the applicant to supply all material required by the pro-
visions of this section and as necessary to meet the requirements of Chapter 20.10 ECDC.
The applicant may supplement the original application in the event an application is deemed
s
incomplete by the development services director or designee. Vesting shall occur only when
the application is deemed complete by the development services director. Failure to sup-
plement an incomplete application within 90 days of final ADB approval shall result in for-
V
feiture of all fees paid and no vesting right shall attach.
2. The application shall expire along with all rights vested 180 days following the date
of application if final architectural design approval is not received.
a. The development services director or designee may issue an extension for an
additional period, not exceeding 180 days, upon written request by the applicant(s) or their
agent(s). Such request for extension shall be filed prior to the expiration of the original
application time period. An extension shall be granted if the architectural design board has
not yet considered the application or an appeal thereof is pending.
b. The time period shall run concurrently with the periods established by ECDC
19.00.025 as the same exists or is hereafter amended. No application shall be extended more
19-15 (Revised )
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19.00.040
than once. In order to renew an application after expiration, the applicant shall resubmit all
required information and pay a new plan review fee.
3. The applicant shall comply with all provisions of state law and regulation and this
code regarding SEPA review. Review periods or delays occasioned by SEPA shall stay the
time periods set by this chapter.
4. Following final ADB approval, the applicant shall file the plans and information
required by IBC Section 107. It is anticipated that minor adjustments and changes may be
and are usually required to the plans submitted as a result of the plan review and administra-
tive process; provided, that the following changes shall not be considered "minor" and shall
forfeit vesting rights, and shall require the filing of a new application:
a. Any substantial change not required by the terms of ADB approval.
b. Any increase in height or total square footage or any change which would
change the occupancy classification for the purposes of the State Building Code.
5. Any decision of the city staff regarding the application stated in this section and its
interpretation shall be considered a Type I decision appealable only to the superior court of
Snohomish County by Land Use Petition Act.
C. The rights vested by ECDC 19.00.025(G) (Section 105.3.3 of IBC as amended) and
this section refer only to zoning and building code rights protected by RCW 19.27.095.
D. These sections shall not be interpreted to create vesting rights not protected by RCW
19.27.095 and shall not be interpreted as a further limitation on the administrative obliga-
tions and legislative powers of the city. By way of illustration and not limitation, this
chapter does not limit:
1. The city council's authority to create local improvement districts.
2. The city council's authority to legislate life safety requirements that are not required
to recognize existing vested rights.
3. Environmental and shorelines review and mitigation procedures. [Ord. 3926 § 1
(Exh. A), 2013; Ord. 3796 § 1, 2010].
19.00.040
Excluding nonconforming religious building from certain requirements.
Existing legal nonconforming churches, synagogues, mosques and other buildings used
for religious observance (hereinafter "church" or "churches") are hereby excluded from any
requirement of the State Building Code which would be triggered by a change of use as spe-
cifically limited and set forth herein:
A. This change in use exclusion is limited solely to a change in use for the provision of
emergency housing to the homeless and other indigent persons. The term "emergency" shall
mean the housing of indigent and homeless persons when the ambient temperature is fore-
cast by the National Weather Service to be below 33 degrees for a four-hour overnight
period or when wind chill, violent storms or other inclement conditions present a direct
threat to the lives of homeless and other indigent persons without shelter. Such danger could
include, but is not limited to, the threat presented by carbon monoxide poisoning for persons
attempting to take shelter in cars or other vehicles with the motor running.
B. In order to claim this exclusion, a church shall:
1. Be a legal nonconforming structure prior to the provision of emergency housing for
the homeless and indigent. In the alternative, a church may establish that it has previously
(Revised ) 19-16
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provided overnight housing to members of its congregation or the public in emergencies, for
educational, religious or other purposes.
2. Maintain a "fire watch." The term "fire watch" shall mean the maintenance during
all times when indigent housing services are provided of a watch by paid staff or volunteers
who shall, on premises, monitor for fires or violations of no smoking prohibitions. At least
one fire monitor shall be provided for each eight persons housed.
3. Provide an operational smoke detection system.
4. Prohibit the smoking of tobacco or similar products on the premises and prohibit the
use of any open flame in the area in which the homeless or indigent persons are temporarily
housed.
5. Maintain clear and unobstructed means of egress. Exits must not be locked in the
direction of egress unless a special egress control device is installed in accordance with the
ar
building code.
C. The application of this exclusion is intended to fulfill the city's obligation to provide
flexibility and consider reasonable alternatives in the application of the rigid requirements
CD
of the State Building Code. The building official is directed to avoid technical inflexibility,
to consider the use of any reasonable alternative which would provide the minimum
protections required either under the State Building Code or this exclusion and to be flexible
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when considering alternative approaches to the specific requirements set forth above. All
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decisions by the building official shall be in writing and articulate the public interest to be
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served as well as an analysis of the alternatives.
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D. These provisions are for the purpose of providing for and promoting the health, safety
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and welfare of the general public. See Chapter 19.90 ECDC, Limitation of Benefited and
Protected Classes. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3796 § 1, 2010].
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19-17 (Revised )
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19.05.000
Chapter 19.05
RESIDENTIAL BUILDING CODE
Sections:
19.05.000 International Residential Code adopted.
19.05.010 Chapter 1 not adopted.
19.05.015 Other chapters not adopted.
19.05.020 Section amendments.
19.05.030 Manufactured home installation standards.
19.05.000
International Residential Code adopted.
The International Residential Code (IRC), 241zL2015 Edition, published by the
International Code Council, as amended by the Washington State Building Code Council in
Chapter 51-51 WAC, and as subsequently amended by this chapter, is hereby adopted along
with Appendix Chapters A, B, C,_ and K.� [Ord. 3926 § 1 (Exh. A), 2013;
Ord. 3819 § 1, 2010; Ord. 3796 § 2, 2010].
19.05.010
Chapter 1 not adopted.
Chapter 1 is not adopted, except as provided for in ECDC 19.00.015. [Ord. 3926 § 1
(Exh. A), 2013; Ord. 3796 § 2, 2010].
19.05.015
Other chapters not 4dopted�
Chapters 11, 20 and 21, and Part VII, Plumbing, and Part VIII, Electrical, are not
adopted. See Chapter 19.20 ECDC for adopted plumbing code and Chapter 19.55 ECDC for
adopted electrical code. [Ord. 3926 § 1 (Exh. A), 2013].
19.05.020
Section amendments.
The following sections of the IRC are hereby amended as follows:
A. Table R301.2(1), Climatic and Geographic Design Criteria, is amended with the
following criteria:
1. Ground Snow Load = 25 psf non -reducible
2. Wind Speed(d) = 85 mph
3. Topographical effects(k) = No
4. Seismic Design Category(f) = D1
5. Weathering(a) = moderate
(Revised )
19-18
Comment [LB7]: Appendix F is new for radon ven
requirements, and is adopted by the state.
Comment [LB8]: Appendix G is no longer swimm:
Provisions have been relocated to IRC R326 which ref
the Swimming Pool Code.
Comment [LB9]: Appendix Q for Solar Ready pro'
adopted by the state, but efforts are underway by a gro
jurisdictions to improve the language of the appendix
at a later date under an emergency state ruling.
Comment [LB10]: The IRC is designed to be a cot
code for residential including plumbing and electrical,
plumbing and electrical are regulated by other adopted
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6. Frost Line Depth(b) = 18 inches
7. Termite(c) = slight to moderate
8. Winter Design Temp(e) = 27 degrees F
9. Flood Hazard(g) = NFIP adoption 3/26/74. FIRM maps 11/8/99
10. Ice Shield Underlayment(h) = not required
11. Air Freezing Index(i) = 0-1000
12. Mean Annual Tempo) = 50 degrees F
B. R322.1 General, is hereby amended as follows:
Buildings and structures constructed in whole or in part in flood hazard areas
(including A or V Zones) as established in Table R301.2(l) shall be designed and
designated floodways, except for (i) repairs, reconstruction, or improvements to a
structure which do not increase the ground floor area; and (ii) repairs, reconstruction
or improvements to a structure, the cost of which does not exceed 50 percent of the
market value of the structure either, (A) before the repair, or reconstruction is
started, or (B) if the structure has been damaged, and is being restored, before the
damage occurred. Any project for improvement of a structure to correct existing
violations of State or local health, sanitary, or safety code specifications which have
been identified by the local code enforcement official and which are the minimum
necessary to assure safe living conditions, or to structures identified as historic
places, may be excluded from the 50 percent calculation.
C. Section R327, Automatic fire sprinkler system, is added and reads:
1. An approved automatic fire sprinkler system shall be installed in buildings
containing five (5) or more attached dwelling units. Refer to ECDC 19.25.035.
19.05.030
Comment [LB11]: Language added fro
ECDC-amended IBC 1612.1.1 to make IR(
better with IBC.
G. n ppe i* S Seetie n c, n� , Fire cpfifikle., hl An approved automatic fire sprin- � , Comment [LB12]: Format revised to al
kler system shall be installed in new one -family and two-family dwellings and townhouses item C.1. above
exceeding 3,000 square feet of fire area, and in accordance with Appendix R4. [Ord. 3926
§ 1 (Exh. A), 2013; Ord. 3819 § 2, 2010; Ord. 3796 § 2, 2010].
19.05.030
Manufactured home installation standards.
A. Permit Regulations.
1. Chapter 296-150M WAC, as currently promulgated together with any future
amendments thereof, or future additions thereto, is hereby adopted. The building official is
authorized to issue building permits and collect permit fees for the installation of all
19-19
(Revised )
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19.05.030
manufactured homes that meet the requirements of this chapter, to inspect the installation of
manufactured homes, and enforce all violations of this chapter.
2. All references to "installation permits" in Chapter 296-150M WAC, as herein
adopted by reference, shall refer to building permits issued for the installation of manufac-
tured homes.
3. Fees for the installation of a manufactured home shall be set forth in Chapter 19.70
ECDC. All other applicable development fees shall also be imposed as with any other
single-family residence.
4. Mobile homes shall be permitted only within designated mobile home parks.
5. Pursuant to added RCW 35.21.897, 35A.21.310, 36.01.220, and amended RCW
35.63.160 and 1998 c 239 s 1, homes built to 42 USC Sections 5401 through 5403 standards
(as amended in 2000) shall be regulated for the purposes of siting, in the same manner as
site -built homes, factory -built homes, or homes built to any other approved state
construction.
6. Manufactured homes to be placed within the city shall not be older than three cal-
endar years from the date of complete permit application submittal. The applicant is
required to provide the vehicle identification number (VIN) information.
7. All spaces measured from the underside of the home to finished grade shall be
enclosed with a decorative skirting.
8. Manufactured homes shall be thermally equivalent to the current State Energy
Code.
9. The minimum manufactured home size shall be at least two fully enclosed parallel
sections each not less than 12 feet wide by 36 feet long.
10. Coated metal, tin, or vinyl roofing material is not permitted.
11. Manufactured homes shall comply with all other development standards of this
code. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3796 § 2, 2010].
(Revised ) 19-20
Packet Pg. 404
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Edmonds Community Development Code 19.10.000
Chapter 19.10
BUILDING PERMITS — EARTH SUBSIDENCE AND LANDSLIDE HAZARD
AREAS
Sections:
19.10.000 Statement of purpose and application.
19.10.010 Section amendments.
19.10.020 Definitions.
19.10.030 Minimum required application submittals.
19.10.040 Site posting notice, disclosures, declarations, covenants and waivers.
19.10.050 Site bonds and contractor general public liability insurance.
19.10.060 Review to determine compliance with engineering practice and best available
science.
19.10.070 Issuance and denial of permits.
19.10.080 Site access, professional/special inspection, monitoring during construction
and final geotechnical report.
19.10.000
Statement of purpose and application.
A. This chapter has been enacted in order to provide both substantive and procedural
provisions relating to the issuance of permits within designated earth subsidence and
landslide hazard areas of the city. It shall be the policy of the city that no permit shall be
issued for any site which is found to be unsuitable for improvement due to excessively steep
slopes, unsatisfactory foundation support, instability or unsuitable topography for the
particular permit requested for issuance. When development occurs on an unstable site, an
unreasonable risk of danger may exist to the public, to public improvements or to adjacent
property owners. If such a site can be stabilized through the construction of on -site
improvements, that risk may be reduced.
B. The construction of professionally designed structures addressing the risks of earth
movement, and employing feasible attendant measures (including but not limited to
drainage improvements, specially designed foundations, retaining walls, removal of over-
burden and other improvements designed to minimize the risk of earth movement, prevent
avoidable damage to structures, safeguard adjacent properties, limit risk to inhabitants, and
to stabilize the structure in the event of movement) may mitigate and reduce the risk of
earth movement on individual properties. Nothing herein shall relieve an owner of any
obligation imposed by the State Building Code or city ordinance to take all reasonable and
practical measures available to reduce or eliminate the risk or hazard.
C. The IRC/IBC, as promulgated by the state of Washington and required to be adopted
by the city, does not specify a standard regarding lot stability. Since the city's request for an
interpretation of the International Building Code by the State Building Code Council to
designate an acceptable level of lot stability was denied, and because the city wishes to
comply with state law requiring that the issuance of building permits be a ministerial and
not a discretionary act, the provisions of this chapter have been adopted in order to provide
reasonable certainty in the permit issuance process. The purpose of these provisions is not
19-21 (Revised )
Packet Pg. 405
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19.10.010
to lessen the minimum requirements of the current adopted building code, but rather to
define its requirements for city implementation.
D. These provisions have been adopted in order to establish a policy that permits shall not
be issued for any site where a substantial risk of earth subsidence and landslide hazard exist
unless:
1. The risks can be defined with reasonable scientific certainty and found to be within
acceptable limits as determined in accordance with this chapter.
2. Any hazard associated with the site is scientifically ascertained and fully disclosed
through the permit process.
3. Notice of any risk is given to future purchasers through the land records of Sno-
homish County.
4. Any risks associated with construction and habitation are assumed by the builder
and future owners of the site.
5. Adequate indemnification is provided by the builder, and the owner, of the site in
order that the general public not assume or bear any portion of the costs or liability associ-
ated with the builder's investigation, design and construction as well as the continuing
maintenance of the site by the property owner.
E. Notwithstanding any contrary provision of this chapter or the IRC/IBC, all
applications for permits received for any site, any portion of which lies within an earth
subsidence and landslide hazard area, shall be governed by the provisions of this chapter. In
addition to all other requirements of these sections, the restrictions and provisions of this
chapter shall apply to all building, grading, fill and excavation permits (herein "permits").
Minor permits such as plumbing, mechanical, re -roof and interior alterations are exempt
from the requirements of this chapter.
F. All applications for permits under this chapter shall disclose within the geotechnical
report whether or not any part of the site lies within or adjacent to an earth subsidence and
landslide hazard area or within a critical area as defined by the city's environmentally criti-
cal areas title. The building official may require preliminary investigation by a geotechnical
engineer for any applicant whose property lies within or lies adjacent to a known earth
subsidence landslide hazard area, or within a known hazard area, or areas with steep slopes
or unusual topography or which has a history of earth movement in order to assist the
building official in determining whether these provisions should be applied.
G. Nothing in this chapter should or shall be interpreted to guarantee issuance of a permit
with respect to any property unless the requirements of the IRC/IBC as amended and
interpreted by this chapter have been met. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1,
2007].
19.10.010
Section amendments.
The provisions of this section amend the 2003 Edition of the IRC/IBC and all subsequent
revisions adopted by RCW 19.27.031 as the State Building Code as previously amended by
Chapter 19.05 ECDC. All prior substantive amendments have received the approval of the
State Building Code Council. All provisions of the IRC/IBC which conflict with this
chapter shall be deemed amended hereby, and any ambiguity created shall be resolved in
favor of the specific provision or general intent of said chapter. In addition to the
amendments of the IRC/IBC by its alteration, improvement and correction to incorporate
(Revised ) 19-22
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the chapter, the following specific code provisions are amended and the substantive and
procedural requirements of this chapter are amended by the correction and alteration of the
following sections of the IRC/IBC:
A. Chapter 1, Administration.
1. Section R105.1.1 Permit review applicability. Any permit requested for a site
lying in whole or in part within an earth subsidence and landslide hazard area as
defined by ECDC 19.10.020(F) shall be processed and acted upon in accordance
with the provisions of Chapter 19.10 ECDC.
2. Section R105.2 Work exempt from a permit. ECDC 19.00.025(E)(1) exemptions
(a), (b), (d), (e), (f), (g), 0), (k), (m), and (p) and ECDC 19.00.025E(4) exemptions
(a), (c), (h) and (i) shall not apply in any area designated as an earth subsidence and
landslide hazard area as defined in ECDC 19.10.020(F).
3. Section R105.3.2 Time limitation of permit application.
a. Applications, for which no permit is issued within two (2) years following the
date of application, shall expire by limitation, and plans and other data submitted for
review may thereafter be returned to the applicant or destroyed by the building
official.
b. The building official may not extend the time for action by the applicant on an
expired application. In order to renew action on an expired application, the applicant
shall submit a new application, revised plans based on current adopted codes and
pay new plan review fees as well as any outstanding peer review fees incurred to
date.
4. Section R105.5 Permit expiration and extension.
a. Every permit issued under the provisions and development standards of Chapter
19.10 ECDC shall expire by limitation two (2) years after issuance, except as
provided in ECDC 19.10.010(A)(4)(b).
b. Prior to expiration of an active permit the applicant may request in writing an
extension for a third and final year. If the plans and specifications for the permit
extension application are the same as the plans and specifications submitted for the
original permit application and provided there has been at least one (1) required
progress inspection conducted by the city building inspector prior to the extension,
the permit shall be extended. Permit fees shall be charged at a rate of one quarter the
original building permit fee to extend the permit.
c. The maximum amount of time any building permit may be extended shall be a
total of three (3) years. At the end of any three (3) year period starting from the
original date of permit issuance, the permit shall become null and void and a new
building permit shall be required, with full fees, in order for the applicant to
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complete work. The issuance of a new permit shall negate all previous vesting of
zoning or building codes. Whenever an appeal is filed and a necessary development
approval is stayed in accordance with the Land Use Petition Act, the time limit
periods imposed under this section shall also be stayed until final decision.
d. The building official shall reject requests for permit extensions if modifications or
amendments to the applicable zoning and building codes have occurred since the
original issuance of the permit, and modifications or amendments would
significantly promote public health and safety if applied to the project through the
issuance of a new permit.
5. Section R105.5.1 Recommence work on an expired permit.
a. In order to recommence work on an expired permit, a new permit application with
full fees shall be submitted to the building official.
b. New permit applications shall be reviewed under current zoning and building
codes in effect at the time of complete application submittal. If a new permit is
sought to recommence work on an expired permit, the new permit shall be vested
under the codes in effect at the time of complete application for the new permit, not
the expired permit. When additional plan review is required, plan review fees shall
be charged. When applicable, peer review and peer review fees shall be assessed.
6. Section R106.3.3.1 Phased approval.
a. The building official may require sequencing of construction phases or activities
such as the installation of shoring or temporary erosion control remedies and/or
drainage systems, well in advance of grading or foundation construction on a time
frame consistent with geotechnical recommendations and peer review. As part of the
sequencing process, the building official may impose permit conditions that address
site work sequencing to include but not be limited to: limiting all excavation,
drainage systems and foundation installation to the drier season between May 1st
and September 30th.
b. When permit conditions such as groundwork are limited by the building official
on a particular project, the applicant's geotechnical engineer may submit a letter
detailing geotechnical recommendations that portions of work may progress. The
letter shall include a detailed work schedule submitted by the general contractor
specifying work to be done, timeline, provisions for monitoring and equipment to be
used. Any such recommendation shall be based upon best available science and be
consistent with standard geotechnical engineering practice. The building official
may require a peer review prior to a decision which provides concurrence regarding
at least the following issues:
i. Duration of work,
ii. Type of equipment to use,
(Revised ) 19-24
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iii. Additional temporary erosion and sediment control provisions required, and
iv. Applicability of special inspections, and similar issues.
c. The building official may issue partial permits for phased construction before the
entire plans and specifications for the whole building or structure have been
approved provided peer review approval has been granted. Phased approval means
separate permits for grading, shoring, and foundation may be issued separately,
provided concurrent approval is granted by the planning manager, city engineer, and
city public works director, when applicable. No phased approval permit shall be is-
sued unless approved civil plans detailing the construction of all site improvements
(including, but not limited to: curbs, gutters, sidewalks, paved streets, water lines,
sewer lines, and storm drainage) have been signed as approved by the city engineer.
With such phased approval, a performance bond shall be posted with the city pur-
suant to Chapter 17.10 ECDC, to cover the estimated cost of construction to city
standards for the improvements.
B. Chapter 2, Definitions.
1. Section R202 and IBC 202 are hereby amended to include the definitions set forth
in ECDC 19.10.020, incorporated by this reference as fully as if herein set forth.
C. Chapter 4, Foundations.
1. Section R401.1 General Exception 3. Any permit requested for a site lying in
whole or in part within an earth subsidence and landslide hazard area shall be
processed and acted upon in accordance with the provisions of Chapter 19.10
ECDC.
D.113C Chapter 16, Structural design.
1. Section IBC 1601.1.1 Scope. Setting forth the requirements of Chapter 19.10
ECDC, incorporated by this reference as fully as if herein set forth.
E. IBC Appendix J, Grading.
1. Section IBC Appendix J 101.1.2, Scope. Setting forth the requirements of Chapter
19.10 ECDC, incorporated by this reference as fully as if herein set forth.
[Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, 2007].
19.10.020
19.10.020
Definitions.
The following terms, when used within this chapter, shall have the following definitions:
A. "Architect" shall mean a person licensed to practice architecture by the state of Wash-
ington.
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B. "Best available science" shall be determined in accordance with the criteria estab-
lished in WAC 365-195-900, et seq.
C. "Bluff' shall mean any slope 10 feet in height or greater inclined at greater than one
unit vertical in one unit horizontal or 100 percent slope.
D. "Building official" shall mean the building official of the city of Edmonds.
E. "Director" shall mean the director of development services as well as any authorized
representative of the director.
F. "Earth subsidence and landslide hazard area" shall mean any area of the city which, by
reason of excessively steep slopes, unsatisfactory foundation support, stability or topogra-
phy, has a risk of earth subsidence and landslide hazard in excess of normal allowances.
The earth subsidence and landslide hazard area is a subcategory of "landslide hazard area"
(a geologically hazardous area) as defined in city of Edmonds environmentally critical areas
title (ECDC Title 23). The hazard area designated as the North Edmonds Earth Subsidence
Landslide Hazard Area in the 2007 report of Landau Associates and as may be amended in
future adopted earth subsidence and landslide hazard maps are hereby incorporated by this
reference and made a part of this chapter as fully as if herein set forth and may be provided
in a summary text form. Future adopted landslide hazard maps shall be incorporated by
reference upon adoption by ordinance.
Areas designated on the adopted North Edmonds Earth Subsidence and Landslide Hazard
Areas Map, or any future adopted landslide hazard map, as having a risk of earth subsidence
or landslide hazard, areas with slopes as designated in ECDC 23.80.020, areas which
exhibit geologic characteristics of earth movement, or any other area identified as having a
history of earth movement shall be presumed to have such risk and shall be considered to be
an earth subsidence and landslide hazard area. Applicants for permits in such areas shall
submit a geotechnical report and complete plan set submittal as required by this chapter to
the building official for review.
The presumption of risk shall be rebuttable and the decision of the director or building
official that any area lies within, or adjacent to, such earth subsidence and landslide hazard
area shall be appealable as a staff decision to superior court in accordance with the Land
Use Petition Act.
Copies of the reports and maps shall be maintained in the offices of the building official
and shall be available for inspection during all normal working hours. Individual copies of
the reports and map may be obtained by the public upon the payment of the cost of
reproduction.
G. "General contractor" shall mean a bonded, insured and registered contractor in the
state of Washington. A general contractor shall maintain state -required bonding and shall
carry general public liability insurance in the minimum amount of $1,000,000. The general
contractor shall have a current valid state contractor's license with the state of Washington
and a city of Edmonds resident or nonresident business license, whichever is applicable.
H. "Geologist" means a practicing geologist licensed in the state of Washington with at
least four years' experience as a licensed geologist in responsible charge, including experi-
ence with landslide evaluation.
1. "Geotechnical engineer" means a practicing geotechnical/civil engineer licensed as a
professional civil engineer in the state of Washington who has at least four years of pro-
fessional employment as a geotechnical engineer in responsible charge, including
experience with landslide evaluation.
(Revised ) 19-26
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J. "Landslide hazard areas" means areas mapped or otherwise defined by the city of
Edmonds as environmental critical areas or geologically hazardous areas.
K. "Land surveyor" means a person who holds a Washington State land surveyor's
license.
L. "Lead design professional" means the person designated by the applicant to oversee
and coordinate the permit review process on behalf of the applicant.
M. "Plan set submittal" means a complete application pursuant to ECDC 19.00.015
including:
1. Vicinity map.
2. Topography map and survey.
3. Civil plans including grading, temporary erosion and sediment control, storm drain-
age, utilities and site improvements.
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4. Tree cutting/land clearing plans.
5. Geotechnical report.
6. Architectural and structural plans with design calculations, stamped and signed by
licensed design professionals of the state of Washington.
N. "Site" means the entire area within the boundaries, as described in a legal description,
of the property that is to be developed under the permit for which the applicant has applied.
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O. "Stable" shall mean that the risk of damage to the proposed development, or to adja-
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cent properties, from soil instability is minimal subject to the conditions set forth in the
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reports developed under the requirements of ECDC 19.10.030 and the proposed
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development will not increase the potential for soil movement.
V
In the event that any site has an underlying risk of movement based upon deep-seated
earth movement or large-scale earth failure which is not susceptible to correction by on -site
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improvements, such hazard shall not render a site proposed for single-family residences to
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be presumed unstable for the purpose of this provision if the geotechnical engineer of record
and recommendation of any peer reviewer confirm the risk of probability of earth
movement is 30 percent or less within a 25-year period.
In order to meet the definition of "stable" the geotechnical report shall include identified
hazards for the property and the mitigation measures proposed to reduce or correct the—�
hazards along with measures taken to mitigate potential impacts from the remaining
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hazards, including all on- and off -site measures taken to correct or reduce the risk. These
shall be fully disclosed to the applicant and future owners, heirs and assigns in the covenant
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required to be executed in accordance with provisions of this chapter, in which case the
defined risk may be approved as an acceptable condition.
P. "Steep slope" shall be defined and calculated pursuant to Chapter 23.80 ECDC.
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Q. "Storm event" means one inch or greater precipitation in a 24-hour period as reported
by the National Oceanic and Atmospheric Administration (NOAA).
R. "Structural engineer" means a person licensed to practice structural engineering by the
state of Washington.
S. "Structural fill" shall mean any fill placed below structures, including slabs, where the
fill soils are intended to support loads without unacceptable deflections or shearing.
Structural fill should be clean and free -draining and should be placed above unyielding
native site soils compacted in accordance with an approved geotechnical report prepared
utilizing best engineering science. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, 2007].
19-27 (Revised )
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8.3.c
19.10.030
19.10.030
Minimum required application submittals.
A. The applicant shall submit a complete plan set submittal and permit application and
specifications for the proposed development as defined in ECDC 19.10.020(M) and this
chapter.
B. An earth subsidence and landslide hazard area permit submittal checklist shall be ad-
opted at the direction of the director and shall be provided to all persons inquiring regarding
building permit applications or development permits in the designated earth subsidence and
landslide hazard area of North Edmonds. The submittal checklist shall include but not be
limited to the requirements contained in city public handouts, written policies, adopted
maps, reference maps, summary reports, minimum geotechnical report guidelines, and the
following:
1. North Edmonds Earth Subsidence and Landslide Hazard Map.
2. Vicinity map.
3. Topographic map and survey.
4. Civil plans (i.e., grading, temporary erosion and sediment control, storm drainage,
utilities and site improvements).
5. Tree cutting/land clearing plan.
6. Geotechnical report.
7. Owner and professional declarations.
8. Detailed architectural and structural plans with structural calculations and specifi-
cations.
9. Bonds, covenants and contractor public liability insurance in accordance with the
detailed requirements stated below.
If any item in the checklist is inapplicable to a particular project, a letter or a report shall
be provided to the director stamped by the appropriate licensed design professional, with
sufficient information or data to demonstrate why the item is inapplicable. The director may
utilize appropriate licensed consultants to determine if generally accepted engineering
practice requires submission of an application requirement. When consultants are used to
determine if generally accepted engineering practice requires submission of an application
requirement, the cost of review shall be paid by the applicant.
C. A copy of the North Edmonds Earth Subsidence and Landslide Hazard Map shall be
included in the submittal checklist materials.
D. The vicinity map shall be suitable for locating the site and include information related
to existing conditions on or near the site, based on the topographic map and survey and shall
designate all known landslide masses, or debris flows or mud flows on or near the site
which could threaten proposed structures within 100 feet, as referenced, noted, described or
discussed in the geotechnical report.
E. The applicant shall submit a topographic map and survey prepared and stamped by a
licensed land surveyor, prior to studies and evaluations by the geotechnical engineer, and
shall show:
1. Map scale, north arrow, legal description, tax account parcel numbers, easements,
and lot property lines.
2. Existing grade contour lines, at two -foot intervals.
(Revised ) 19-28
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3. All distances between existing structures on the site and approximate distances of
existing habitable structures on adjacent sites within 50 feet of property lines (all adjacent
sites which could affect or be affected by the proposed development shall be shown).
4. Lowest footing or basement slab elevation of existing and proposed structures on
the property and on adjacent properties to the extent that such information is reasonably
available, and proposed finish floor elevations.
5. The location of existing sanitary sewers, stormwater drainage facilities, septic tanks,
drain fields, wells, piezometers, private drainage systems, underground storage tanks,
subsurface drains, and other sewer/drainage facility components on, and adjacent to, the site
to the extent such information is reasonably available.
6. The location of all existing underground utilities on, and adjacent to, the site
including, but not limited to, telephone, cable television, gas, electric and water utilities,
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vaults, fire hydrants and other cables, wires, meters and drainage pipes to the extent that
such information is available.
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7. A separate topographical drawing shall be submitted showing proposed grade
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contours at two -foot intervals. This drawing shall include the bottom of proposed footing
elevations including all stepped footing elevations.
F. Civil -engineered plans shall be prepared and stamped by a state of Washington
H
licensed civil engineer pursuant to the provisions of Chapter 18.30 ECDC and current
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adopted city stormwater manual. Geotechnical report recommendations affecting civil plans
W
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shall be incorporated into the design and detailed on the plans and shall include:
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1. Storm drainage plan with storm drainage calculations.
V
2. Provisions for building pad and foundation drainage.
3. Temporary erosion and sediment control with drainage and maintenance provisions,
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and/or other sediment control assemblies.
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4. Permanent erosion control with drainage and maintenance provisions.
5. Fill/soil stockpile limitation provisions, specific location, height, protection and
maintenance.
6. Slope protection plans, rockeries, retaining walls, ecology blocks, keystone block
4)
walls, soldier pile walls, and soil nail walls.
7. Utilities and site improvements.
P
8. Grading plans, temporary and permanent shoring plans, top and toe of slope set-
backs, driveway slope.
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G. In lieu of the procedural requirements of Chapter 18.45 ECDC, a tree cutting/land
clearing plan shall be submitted when significant trees are proposed to be removed. A
significant tree is a tree with a trunk diameter of six inches or greater measured four feet
Q
from the ground. No significant tree shall be removed until the permit is approved.
A detailed landscape plan may also be required in order for the city to evaluate long-term
erosion control measures. The plan shall comply with all requirements of the ECDC relating
to tree clearing and critical areas review, if applicable. The director may require the project
geotechnical engineer's concurrence regarding an approval of a tree cutting/land clearing
plan when slope stability is at issue.
H. Included in the permit submittal checklist shall be general and specific soils and geo-
technical information, details or analysis required pursuant to IBC 1802. The applicant shall
retain a geotechnical engineer to prepare a report and evaluation of the subsurface soil
conditions on the site to include:
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1. The geotechnical report shall be prepared in accordance with generally accepted
geotechnical engineering practices, under the supervision of, and signed and stamped by,
the geotechnical engineer. A geologist may be required to be part of the geotechnical
consulting staff. The report shall reference the Landau Associates Summary Report (2007)
as a technical document reviewed as part of the geologic analysis for the project and discuss
all items listed in the permit submittal checklist and shall make specific recommendations
concerning development of the site.
2. The opinions and recommendations contained in the geotechnical report shall be
supported by field observations and, where appropriate or applicable, by literature review,
conducted by the geotechnical engineer. The report shall be based on best available science.
3. The report shall include an analysis of material gathered through appropriate
explorations, such as borings or test pits to a minimum depth of six feet below the proposed
lowest footing or pile, an analysis of soil characteristics conducted by or under the
supervision of the engineer in accordance with the standards adopted by the American
Society of Testing and Materials (ASTM) or other applicable standards. The report must
provide subsurface data to support the engineer's conclusions regarding slope stability.
4. If the evaluation involves geologic evaluations or interpretations, the report shall be
reviewed and approved by a geologist. It shall be the responsibility of the geotechnical
engineer to assure that the geologist meets the qualifications listed in ECDC 19.10.020. A
letter of concurrence from the geologist shall be included in the report.
5. Based upon the North Edmonds Landslide Area Geology and Slide Mechanisms
map and table found in the Landau Associates Summary Report (2007), any lot which
contains any portion of any hazard zone or is adjacent thereto (regardless of whether the
proposed building pad is located within any hazard area) shall specifically consider within
the geotechnical report the following types of typical hazard zones and shall specifically
note if the hazard is, or is not, present on the site. The report shall address hazards from
encroaching landslide materials, hazards from ground failure in material that has not previ-
ously failed, and hazards from ground failure in previously failed material. For each land-
slide hazard identified on a property, the geotechnical engineer shall identify the types of
specific processes associated with the hazard and include design features to reduce such
hazards and mitigate impacts.
6. For properties containing or adjacent to bluffs, the geotechnical engineer shall, as a
part of the building permit process, provide analysis of the rate of retreat of the bluff pre-
pared by a geologist and estimate the bluff retreat amount and regression rate for periods of
25 and 125 years. The geotechnical engineer shall address the effects of bluff retreat on the
stability of structures and/or improvements. A "structure" is defined as:
a. A building intended for human habitation,
b. A building, structure or other improvement whose stress or weight, collapse or
movement would endanger public safety in the event of slope failure, and
c. Any improvement on the site which is necessary to mitigate danger to public
safety or provide stability.
If the bluff retreat rate analysis shows that the rate of retreat of the bluff is such that
any structure or improvement constructed pursuant to the building permit would be unrea-
sonably endangered or reasonably could be anticipated to be endangered by landslide or
earth subsidence during its normal useful life, the application shall be denied.
7. Geotechnical letter addressing the provisions of Chapter 23.80 ECDC.
(Revised ) 19-30
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l 9.10.040
L The applicant shall submit, consistent with the findings of the geotechnical report,
detailed structural plans with corresponding calculations prepared and stamped by the
structural engineer of record. When architectural plans incorporate such structural details,
said plans shall be stamped and signed by the structural engineer of record. All other archi-
tectural plans may be prepared by an architect, designer, builder or lay person.
J. The applicant shall submit documentation of required bonds, frozen funds or adequate
instrument of credit. The applicant shall submit a copy of the contractor's general public
liability insurance pursuant to ECDC 19.10.050.
K. The applicant shall submit declarations, disclosures, covenants and waivers as
required by ECDC 19.10.040. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, 2007].
19.10.040
d
Site posting notice, disclosures, declarations, covenants and waivers.
A. Notices of permit submittal application with the city shall be posted pursuant to ECDC
20.03.002. Such notices shall be conspicuously posted and maintained at each street
frontage. Notice of permit issuance or denial shall be conspicuously posted as required
above. Upon each posting a 10-day appeal period shall commence. Appeals shall be to the
Snohomish County superior court in accordance with the Land Use Petition Act, and no
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other appeal shall be permitted.
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B. At permit application submittal, the applicant shall submit a written declaration with
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the permit application that includes the statement that the accuracy of all information is
v
warranted by the owner/applicant in a form which relieves the city and its staff from any
V
liability associated with reliance on such submittals.
The declaration shall also state that the owner/applicant understands and accepts the risk
a)
of developing in an area with potential unstable soils and that the owner/applicant will
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advise in writing any prospective purchasers of the site, or any prospective purchasers or
residential lessees of structures or portions of a structure on the site, of the slide potential of
the area.
The owner/applicant shall also acknowledge that he, she or they understand and accept
the need for future monitoring and maintenance of the property as described in the final—�
geotechnical report when future monitoring and maintenance may affect slope stability over
time. While an application may reference the reports of prior public consultants to the city,
all conclusions shall be those of the owner/applicant and his or her professionals.
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C. The plan set submittal shall include a disclosure letter from the geotechnical engineer
and civil engineer who prepared the geotechnical report and civil plans, stating that in his or
her judgment the plans and specifications submitted for the project conform to the
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recommendations in the geotechnical report, and that the risk of damage to the proposed
development, or to adjacent properties, from soil instability will be minimized subject to the
conditions set forth in the report, and the proposed development will not increase the
potential for soil movement.
"Minimized" shall mean that the applicant has utilized best available science and com-
monly accepted engineering and architectural practice to minimize, to the extent possible,
the risks associated with development of the property.
The geotechnical engineer shall review the erosion and sediment control plan and provide
a statement about the adequacy of the plan with respect to site conditions and report find-
ings. The geotechnical engineer's statement shall also include an identification of landslide
19-31 (Revised )
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19.10.040
hazards applicable to the site, the on -site measures taken to correct or reduce the hazards, as
applicable, and measures taken to mitigate potential impacts from the remaining hazards.
For sites where the hazards are not mitigated or where the risks from deep-seated or
large-scale earth movement cannot be practically reduced by individual lot owners, the
geotechnical engineer shall prepare a statement identifying what design measures will be
taken to mitigate the risk to structures, adjacent properties, and inhabitants in the event of
deep-seated or large-scale movement. The statement shall specify any risks from earth
movement that are not fully mitigated by design measures and render an opinion as to
whether the site will be stable within the meaning of this chapter following installation of
all proposed improvements. The statement will clarify to current and future owners what
measures were installed to reduce risks and what hazards could not be addressed by
individual lot development.
D. Further recommendations signed and sealed by the geotechnical engineer shall be
provided should there be additions or exceptions to the original recommendations based on
the plans, site conditions or other supporting data. If the geotechnical engineer who reviews
the plans and specifications is not the same engineer who prepared the geotechnical report,
the new engineer shall, in a letter to the director accompanying the plans and specifications,
express agreement or disagreement with the recommendations in the geotechnical report
and state that the revised plans and specifications conform to the new recommendations.
E. The plan set submittal shall include a disclosure letter or notation on the design
drawings by the structural engineer of record stating that he has reviewed the geotechnical
report(s), that he understands its recommendations, has explained or has had explained to
the owner/applicant the risk of loss due to slides on the site, and that he has incorporated
into the design the recommendations of the report and established measures to reduce the
potential risk of injury or damage that might be caused by any risk of earth movement refer-
enced in the report. The statement shall note any risks, hazards, and potential problems from
earth movement that are not fully mitigated by design measures.
F. The owner shall execute a covenant (in a form provided by the city) to be submitted
with the application (with necessary fee) to be filed with the Snohomish County auditor.
The director shall cause such completed covenant to be so filed. A copy of the recorded
covenant shall be forwarded to the owner. This covenant shall be a covenant running with
the land, which shall at a minimum include:
1. A legal description of the property.
2. A statement explaining that the site is in a potential earth subsidence and landslide
hazard area, that the risk associated with the development of the site is set forth in permit
file No. with the city of Edmonds building department, that conditions or prohi-
bitions on development may have been imposed by the city in the course of permit issuance,
and referencing any features in the design which will require maintenance or modification
to address anticipated soil changes. The covenant may incorporate by reference the
statements and conditions to be observed in the form proposed by the owner/applicant's
geotechnical engineer, geologist, architect and/or structural engineer as approved after the
review set forth in ECDC 19.10.060.
3. A statement waiving and promising to indemnify and hold harmless the city of
Edmonds, its officers and employees from any claims the owner/applicant and his/her
successors or assigns may have for any loss or damage to people or property either on or off
the site resulting from soil movement and arising from or out of the issuances of any
(Revised ) 19-32
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permit(s) authorizing development on the site, as well as due to any act or failure to act by
the indemnitor, its agents or successors, in interest under or following issuance of the
permit.
4. The date of permit issuance and permit number authorizing the development. [Ord.
3926 § 1 (Exh. A), 2013; Ord. 3817 § 9, 2010; Ord. 3736 § 36, 2009; Ord. 3651 § 1, 2007].
19.10.050
Site bonds and contractor general public liability insurance.
A. Site Bonding Requirements.
1. A surety bond, in an amount to be determined by the director, executed by a surety
company authorized to do business in the state of Washington shall be posted by the
owner/applicant or general contractor to assure the restoration of any areas on the site, or in
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the surrounding area, disturbed or damaged by slides during construction, and to ensure
completion of the work authorized by the permit, or, if the work is not completed, to assure
that the site will be restored to a safe and stable condition at least equal to the safety and
stability of the site prior to commencement of work under the permit. The bond will be
exonerated upon occupancy approval of the building permit by the building official.
2. In lieu of the surety bond, the owner/applicant or general contractor may propose to
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file a cash deposit or an instrument of credit with the director in an amount equal to that
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which would be required in the surety bond, and similarly conditioned.
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B. Public Liability Insurance. The general contractor of record shall carry general public
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liability insurance effective through final occupancy in the minimum amount of $1,000,000,
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and which shall name the city as an additional named insured, against the injury, death,
property damage and/or loss arising from or out of the city's involvement in the permitting
process for the project.
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C. Homeowner Insurance. The city strongly recommends that each property owner
maintain policies of liability insurance, adequate to provide sufficient funds, to indemnify
and hold harmless third parties in the event of earth subsidence or landslides emanating
CD
from or across the owner's property. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 15 2007].
19.10.060
Review to determine compliance with engineering practice and best
available science.
A. The city shall require professional peer review of the plan set submittals accompany-
ing the permit application by a civil engineer, geotechnical engineer, geologist, and/or struc-
tural engineer as may be necessary and determined by the building official or director, in
order to determine whether the plan set submittals were prepared in accordance with gen-
erally accepted engineering practice or the practice of the particular engineering or design
specialty and are based upon best available science. The full cost of such peer review shall
be paid in full by the owner/applicant within 30 days of billing by the city. Failure to make
timely payments shall result in a stay of city plan review services on the application.
B. This requirement may be selectively waived at the discretion of the director, provided
the applicable project geotechnical engineer, civil engineer or structural engineer provides
written concurrence, determination, details, facts and/or data that individual site conditions
warrant an exemption from outside peer review. Once waived, the building official shall not
be required to inquire further into the adequacy of any report, plans, or data, but rather may
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rely upon the submittals as warranted by the owner/applicant as reviewed by the city's
consultant. Nothing herein shall relieve the owner/applicant of the obligation to submit a
complete application fulfilling all the requirements of this chapter and the IRC/IBC.
C. The final recommendation of the peer review regarding whether a submittal complies
with generally accepted practice and/or is based on best available science shall be binding
upon the building official. Such recommendation may be appealed to superior court under
the Land Use Petition Act. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, 2007].
19.10.070
Issuance and denial of permits.
A. Permit Issuance. The following requirements must be satisfied before a permit will be
issued:
1. An approved geotechnical report has been submitted and approved.
2. Plans and specifications have been submitted incorporating the recommendations of
the geotechnical report and said plans have been approved.
3. The required declarations, disclosures, covenants and waivers have been submitted
and approved.
4. Required bonds, cash deposits and public liability insurance have been posted with
the city.
5. When peer review has been required, all submittals have been determined to have
been prepared in accordance with generally accepted engineering practice.
6.Peer review concurrence for permit issuance has been received by the building
official.
7. All other provisions of ECDC Titles 16, 18 and 20 have been reviewed and
approved by the appropriate city official.
B. Permit Denial. The following criteria shall result in the denial of issuance of permit:
1. Building, grading and excavation permits for construction on land which the direc-
tor finds to be unsuitable for improvement due to excessively steep slopes, unsatisfactory
foundation support, instability or unsuitable topography, or
2. The resulting development would increase the potential of soil movement resulting
in an unacceptable risk of damage to adjacent properties or an unreasonable risk of damage
to the proposed development, or
3. Excessive flooding, seepage, high water table, or inadequate drainage, or
4. If the bluff retreat rate analysis shows that the rate of retreat of the bluff is such that
any structure or improvement would be unreasonably endangered or reasonably could be
anticipated to be endangered by landslide or earth subsidence during its normal useful life,
the application shall be denied. A "structure" is defined as:
a. A building intended for human habitation,
b. A building, structure or other improvement whose stress or weight, collapse or
movement would endanger public safety in the event of slope failure, and
c. Any improvement on the site which is necessary to mitigate danger to public
safety or provide stability, or
5. Other hazardous conditions posing an unreasonable risk to public health, safety, or
welfare, or
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6. Where the noted site dangers or geologic hazards are not minimized to the extent
possible by the use of best available science and generally accepted engineering and archi-
tectural practice, or
7. If the applicant's geotechnical engineer determines that there is a greater chance
than 30 percent in a 25-year period that landslide damage on site will occur.
C. In making a determination of permit denial, the director shall consider not only the
land which is the subject of the application, but in addition, the surrounding area which
would be adversely affected if the permit were granted. Permit denial shall be made in
writing to the owner/applicant when the site cannot be rendered "stable" as defined in
ECDC 19.10.020(0). This decision and other preliminary determinations as referenced
herein shall be appealable to Snohomish County superior court in accordance with the Land
Use Petition Act. No other appeal shall be permitted. The appeal period shall commence
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upon the date of mailing of any preliminary or final decision, or upon posting, if posting is
the only notice a party with standing receives under the terms of this chapter.
D. Prohibitions. Because of the relationship of groundwater to stability, the discharge of
collected surface water or stormwater to the ground surface or subsurface is prohibited on
sites within the earth subsidence and landslide hazard area. In addition, the following con-
struction, buildings, or improvements are hereby prohibited within the earth subsidence and
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landslide hazard area:
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1. Swimming pools or hot tubs.
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2. Ponds or other artificial impoundments of water.
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3. Watering or irrigation systems.
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4. Temporary or permanent stockpile of fill on top or bottom of slopes.
5. Rockeries.
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E. Waiver. The prohibitions established in subsection (D) of this section shall apply
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unless the property owner requests a waiver based upon the written analysis of a geotechni-
cal engineer which clearly establishes that the proposed improvement will have no reason-
able likelihood of triggering or otherwise contributing to any landslide hazard or earth
subsidence risk either on the site or in the neighboring earth subsidence or landslide hazard
area.—�
In any review or appeal of the director's or building official's denial of a waiver to con-
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struct an otherwise prohibited improvement, the burden of proof shall always be upon the
applicant to establish by a clear preponderance of the evidence that no such risk will be ere-
s
ated by the improvement. Any geotechnical engineering report provided in any review shall
consider not only the risk incurred due to or during construction of the otherwise prohibited
improvement, but also the potential impacts due to failure to maintain the improvement,
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damage through reasonably foreseeable events such as earthquakes or other acts of God, or
the reasonably foreseeable negligence of the owner or future owners. The director may
utilize peer review consultants. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, 2007].
19.10.080
Site access, professional/special inspection, monitoring during construction
and final geotechnical report.
A. Site Clearing and Grading. The owner/applicant or contractor shall secure the building
official's approval before entering an earth subsidence and landslide hazard area site with
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excavating or other grading and clearing equipment to clear, remove trees or grade for any
purpose including the creation of access to the site.
The building official may condition such access approval if site conditions are warranted
and when discretionary approval permits are required. As part of the approval process the
building official may impose conditions that address site work issues; such measures could
include but are not limited to limiting all excavation and drainage installation to the drier
season between May and the end of September, or sequencing activities such as the
installation of drainage systems well in advance of construction.
Requests for early site access in advance of building permit approval or in the time period
between October 1st and April 30th for any purpose shall be submitted to the building offi-
cial accompanied by written concurrence of the owner/applicant's geotechnical engineer of
record.
The building official may utilize peer review consultants to determine whether the
request is based on generally accepted engineering practice and is reasonable with regard to
time -frame to complete the work, types of equipment proposed to perform the work, length
of exposure of slopes, and adequacy of site monitoring and temporary erosion control
measures. When such peer review is utilized, the applicant is responsible for the peer review
fee.
B. Reporting Authority. The owner/applicant shall retain a geotechnical engineer to
monitor the site during construction. The owner/applicant shall preferably retain the
geotechnical engineer who prepared the final geotechnical report in the plan set submittal
and who has reviewed the approved plans and specifications.
If a different geotechnical engineering consultant is retained by the owner/applicant, the
new geotechnical engineer shall submit a letter to the director stating that he or she has read
all reports and recommendations and reviews to date and state whether or not he or she
agrees with the opinions and recommendations of the original geotechnical report and peer
review comments. Further recommendations, signed and sealed by the new geotechnical
engineer, and supporting data shall be provided should there be exceptions or changes to the
original recommendations that would affect the approved plans.
C. Construction Monitoring, Special Inspections.
1. Inspection Requirements. During the period from October 1st to April 30th, when
on site, the owner/applicant or designated erosion sedimentation control (ESC) site
supervisor shall perform erosion and sedimentation control inspections. Records of installed
ESC facilities shall be maintained by the erosion and sedimentation control supervisor and
copies of all ESC records shall be provided to city inspectors upon request.
ESC facilities on inactive sites (sites where no work will be performed for more than
three consecutive days) shall be inspected weekly by the erosion and sedimentation control
supervisor. During all other times of the year, weekly inspections by the ESC site supervisor
are required and shall be recorded.
2. Weekly Field Reports. The geotechnical engineer shall monitor, during construc-
tion, compliance with the recommendations in the geotechnical report including: site
excavation, shoring, temporary erosion control, soil support for foundation, piles,
subdrainage installation, soil compaction and other geotechnical aspects of the construction.
Unless otherwise approved by the director, the specific recommendations contained in the
geotechnical report shall be implemented by the owner/applicant. Omissions or deviations
from the approved geotechnical report and civil plans shall be highlighted to the city in a
(Revised ) 19-36
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separate report. All reports shall be submitted to the city on a weekly basis for review.
Failure to submit required reports may result in the issuance of a stop work order.
3. Storm Events. During all work periods, special inspections shall be performed after
"storm events" as defined in ECDC 19.10.020(Q). The storm event report shall be provided
within one week of the event.
D. Final Construction Report. The geotechnical engineer of record shall prepare a final
written report to be submitted to the building official stating that, based upon his or her pro-
fessional opinion, site observations and final site grading, the completed development sub-
stantially complies with the recommendations of the geotechnical report and with all
geotechnical-related permit requirements as shown on the approved plans.
"Substantially complies" means that the completed development offers at least the level
of stability and safety, on- and off -site, as was afforded by the original recommendations
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and report. Recommendations to the owner/applicant shall be included in the report for
future monitoring and maintenance of the property including drainage, tightlines, catch
basins, berms, retaining wall drainage, hazard mitigation improvements, slopes, bluffs,
vegetation, and permanent erosion control that affect slope stability over time. Occupancy
of the residence shall not be granted until the report has been reviewed and accepted by the
building official. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, 20071.
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19.15.000
Chapter 19.15
MECHANICAL CODE AND FUEL GAS CODE
Sections:
19.15.000 International Mechanical Code adopted.
19.15.005 Amendments.
19.15.010 International Fuel Gas Code adopted.
19.15.015 Repealed.
19.15.000
International Mechanical Code adopted.
The International Mechanical Code (IMC), 281-1-2015 Edition, published by the
International Code Council, as amended by the Washington State Building Code Council in
Chapter 51-52 WAC, and as subsequently amended by this chapter is hereby adopted. [Ord.
3926 § 1 (Exh. A), 2013; Ord. 3796 § 3, 2010].
19.15.005
Amendments.
Chapter 1 is not adopted, except as provided for in ECDC 19.00.015. [Ord. 3926 § 1
(Exh. A), 2013; Ord. 3796 § 3, 2010].
19.15.010
International Fuel Gas Code adopted.
The International Fuel Gas Code, 2412-2015 Edition, published by the International Code
Council, as amended by the Washington State Building Code Council in Chapter 51-52
WAC inclusive of NFPA 54 and 58, and as subsequently amended by this chapter, is hereby
adopted. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3796 § 3, 2010].
19.15.015
Amendments.
Repealed by Ord. 3926. [Ord. 3796 § 3, 2010].
(Revised ) 19-38
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Edmonds Community Development Code 19.20.010
Chapter 19.20
PLUMBING CODE
Sections:
19.20.000
Uniform Plumbing Code adopted.
19.20.005
Amendments.
19.20.010
Evidence of potable water.
19.20.000
Uniform Plumbing Code adopted.
The Uniform Plumbing Code (UPC), 21-2015 Edition, published by the International I d
Association of Plumbing and Mechanical Officials, as amended by the Washington State v
Building Code Council in Chapter 51-56 WAC, and as subsequently amended by this Q.
chapter, provided that any provisions that affect fuel gas piping are not adopted, is hereby
adopted. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3796 § 4, 20101. °D
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19.20.005
Amendments.
A. Chapter 1 is not adopted, except as provided for in ECDC 19.00.015. N
B. Chapter 12, Fuel piping, is deleted.
C. Chapter 4 514, Firestop protection, is deleted. [Ord. 3926 § 1 (Exh. A), 2013; Ord. V
3796 § 4, 2010].
19.20.010
Evidence of potable water.
Prior to the issuance of any building permit for new development, the building official
shall require substantive evidence of an adequate potable water supply from the purveyor of
water to the site for which a building permit is requested. For those areas lying within the
service area of the city of Edmonds water utility, the notification from a duly authorized
representative of the city's water utility shall be sufficient; provided, nothing herein shall be
interpreted to prevent the city or any of its water purveyors from declaring a moratorium or
other water emergency limiting or otherwise restricting the availability of adequate potable
water. Applicants relying on a well shall provide a copy of applicable state approval for the
appropriation and a current test of water quality by a qualified laboratory. [Ord. 3926 § 1
(Exh. A), 2013; Ord. 3796 § 4, 2010].
19-39 (Revised )
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Chapter 19.25
FIRE CODE
Sections:
19.25.000
International Fire Code adopted.
19.25.005
Section amendments.
19.25.010
Department of fire prevention.
19.25.015
Definitions.
19.25.020
Permits.
19.25.025
Charges for fire review and inspection.
19.25.030
Modifications, interpretations and appeals.
19.25.035
Automatic sprinkler systems.
19.25.036
Dwelling fire sprinkler systems and connection fees.
19.25.040
Fire protection water supplies.
19.25.045
Charges for water mains and hydrants.
19.25.050
Mains and service lines.
19.25.055
Location of public hydrants.
19.25.060
Location of private hydrants.
19.25.065
Hydrant specifications.
19.25.070
Penalties.
19.25.000 International Fire Code adopted.
Under the statutory authority of RCW 19.27.031 and 19.27.074, the International Fire Code
(IFC), 201-2 2015 Edition, as published by the International Code Council including
amendments set forth in Chapter 51-54A WAC, and subsequently revised by this chapter, is
hereby adopted including reference standards of the National Fire Protection Association and
Appendix Chapters B and C. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3798 § 1, 2010]._
19.25.005 Section amendments.
The following sections of the IFC have been added, amended, deleted or replaced as follows:
(Revised ) 19-40
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A. Chapter 1 Administration.
1. Section 102.5 Application of Residential Code. Adopted as originally set forth in
IFC (notwithstanding revisions thereto by the state building code council).
2. Section 103.1-.2 Department of Fire Prevention. Replaced by ECDC 19.25.010.
3. Section 104.8 Modifications. Replaced by ECDC 19.25.030.
4. Section 104.10.1 Assistance from other agencies. Police and other enforcement
agencies shall have the authority to render necessary assistance in the investigation
of fires and enforcement and hazardous conditions of this code when requested by
the fire marshal.
5. Section 105.1.1 Permits required. Replaced by ECDC 19.25.020.
6. Section 108 Board of appeals. Replaced by Chapter 19.80 ECDC.
7. Section 109.3 109.4 Violation Penalties. Replaced by ECDC 19.25.070.
B. Chapter 3, General Requirements.
Section 308.1.6.3 Sky Lanterns. Is amended to read: It is unlawful for any
person to sell, use, transfer, discharge or ignite to any sky lantern within the city limits.
13C. Chapter 5, Fire Service Features.
Section 503 Fire Apparatus Access Roads. The following sections are adopted as
originally set forth in the IFC with the exception of 503.2.2:
1. Section 503.1 Where required.
2. Section 503.1.1 Buildings and facilities.
3. Section 503.1.2 Additional access.
4. Section 503.1.3 High -piled storage.
5. Section 503.2 Specifications.
19.20.010
19-41 (Revised )
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19.20.010
6. Section 503.3 Marking.
7. Section 503.4 Obstruction of fire apparatus access roads.
Section 503.2.2 is amended to read:
Authority. The fire code official shall have the authority to require an increase in the
minimum access widths where they are inadequate for fire or rescue operations, and
the authority to decrease the minimum access widths where other fire protection
features are provided.
F: GD.. Chapter 36, Marinas. Replaced in entirety by Chapter 19.65 ECDC.
C: BE. Chapter 56, Explosives and Fireworks.
Section 5601.1.3 Fireworks. Replaced by Chapter 5.27 ECC.
EF. Chapter 57 Flammable and Combustible Liquids.
Sections 5704.2.9.6.1 (outside) and 5706.2.4.4 (inside) Locations where
above -ground tanks are prohibited. Class I and II flammable liquids in aboveground
storage tanks are restricted for the protection of residential districts and shall be no
more than 1,000 gallons capacity in residential zones designated by the city.
l FG. Chapter 61 Liquified Liquefied Petroleum Gases.
Section 6104.2 Maximum capacity within established limits. The maximum capacity
for each installation is restricted for the protection of residential districts within the
city and shall be no more than 500 gallons water capacity in residential zones
designated by the city.
[Ord. 3926 § 1 (Exh. A), 2013; Ord. 3798 § 1, 2010].
(Revised )
19-42
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19.25.010 Department of fire prevention.
A. There is established in the city a department of fire prevention supervised by the fire
marshal or deputy chief of fire prevention acting under the supervision of the fire chief. The
function of the department shall be the implementation, administration and enforcement of
the provisions of this code.
B. An annual report shall be provided to the mayor containing proceedings under this code,
with other statistics as the fire chief and mayor wish to include. The fire marshal may also
recommend any changes to the code. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3798 § 1, 2010].
19.25.015 Definitions.
A. Whenever the term "fire code official" is used in the IFC, it shall mean the fire marshal or
deputy chief of fire prevention.
B. Whenever the word "jurisdiction" is used in the IFC, it shall mean the city of Edmonds.
C. Whenever the term "legal representative of the jurisdiction" is used in the IFC, it shall
mean the city attorney.
D. Whenever the term "police" is used in the IFC, it shall mean the city of Edmonds police
department. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3798 § 1, 20101.
19.25.020 Permits.
A. Operational permits required under the city's fire code and regulated by the city shall be
issued by the fire marshal. The application for the permit shall be accompanied by the full
application fee in order to vest rights under the permit and to constitute a complete permit
application. The permit fee shall be set by the city council annually by resolution or on such
review cycle as the council, in its discretion, shall determine. All permits shall be renewed
annually unless the specific time period is set forth when the permit is granted. No permit
shall be transferable and each permit shall be issued on a single job, transaction, owner, or
occupancy basis, except that the fire marshal is authorized to consolidate permits for a single
location, building, or unit.
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B. In the event that the activity, location or risk associated with the activity requires a fire
safety inspection in excess of the time estimated within the permit fee (one hour) an
inspection fee equal to the actual cost to the city of providing the inspection shall be charged
pursuant to ECDC 19.25.025. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3798 § 1, 2010].
19.25.025 Charges for fire review and inspection.
A. Certain licenses and permits issued by the city include a fire department inspection. The
cost of the permit may include an estimate of the normal time associated with the fire
inspection. Where the permit does not include such an estimate, or when the estimate of time
established within the ordinance is exceeded by the actual time spent inspecting a premises,
location or activity, the actual cost of conducting the inspection shall be charged. The
administrative services director is authorized to establish on an annual basis, in conjunction
with or immediately following the budget process, a fee for the hourly charge associated with
the provision of services by reasonable classifications of fire marshal and fire inspector.
B. The permittee shall pay the actual charges of inspection, in addition to the permit fee
associated with such activity. Licenses and permits requiring the actual payment of inspection
charges include, but are not limited to, public amusement licenses issued pursuant to Chapter
4.32 ECC, cabaret dance licenses issued pursuant to Chapter 4.48 ECC, adult entertainment
facility licenses issued pursuant to Chapter 4.52 ECC, business licenses issued pursuant to
Chapter 4.72 ECC, and aircraft landing licenses issued pursuant to Chapter 4.80 ECC.
C. No charge shall be levied against any department or agency of the city of Edmonds
operating within the city's general fund. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3798 § 1, 2010].
19.25.030 Modifications, interpretations and appeals.
A. The fire marshal shall have the authority to modify any of the provisions of the IFC or this
chapter on written application by the owner, lessee, or his duly authorized agent when there
are practical difficulties in carrying out the strict letter of the code. Approved modifications,
including alternative materials and methods, shall observe the spirit of the code, preserve fire -
(Revised ) 19-44
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and life -safety, secure the public health, and do substantial justice. A signed copy of approved
modifications shall be promptly given to the applicant.
B. Details of actions granting modifications and related interpretations shall be recorded and
preserved in the records of the department of fire prevention to aid in conformance and
uniform application of related codes, ordinances, and standards.
C. Whenever the fire marshal disapproves an application or refuses to grant a permit applied
for, or when it is claimed that the provisions of the code do not apply or that the true intent and
meaning of the code have been misconstrued or wrongly interpreted, the applicant may
appeal from the decision of the fire marshal to the hearings examiner. Such appeals shall be
governed by the procedures set forth in Chapter 19.80 ECDC. [Ord. 3926 § 1 (Exh. A), 2013;
Ord. 3798 § 1, 2010].
19.25.035 Automatic sprinkler systems.
An automatic sprinkler system shall be installed and maintained throughout every building
constructed under the International Residential Code containing five or more attached
dwelling units. Residential or quick response standard sprinkler heads shall be used in
accordance with their approved listing in the dwelling. [Ord. 3926 § 1 (Exh. A), 2013; Ord.
3798 § 1, 2010].
19.25.036 Dwelling fire sprinkler systems and connection fees.
A. Where dwelling fire sprinkler systems are required to be installed in a dwelling (building
containing one or two dwelling units) constructed under the International Residential Code
(IRC), a single water connection may provide fire protection and domestic services through
combination water lines utilizing an integrated fire and plumbing flow -through piping system
described in IRC Appendix R (WAC 51-51-60105).
B. Automatic sprinkler systems installed pursuant to subsection (A) of this section shall not
be subject to the cost differential from general facility charges for connection to the public
water system when an up -sized meter is required to meet the design flow rate for, and is solely
attributable to, the installation of the automatic sprinkler system. All other costs, including
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the expense of a larger meter, a general facility charge attributable to the meter sized for the
domestic service alone, and other permits and fees, shall remain the responsibility of the
owner.
C. When automatic sprinkler systems designed for life safety and installed pursuant to
subsection (A) of this section are integrated and dependent upon the domestic water supply of
the residential dwelling unit, the property owner shall be responsible for maintaining the
service connection and paying for an adequate supply of water to the residential dwelling
unit. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3819 § 3, 20101.
19.25.040 Fire protection water supplies.
All fire hydrant, water main and appurtenance installations shall meet the provisions of this
chapter as well as other applicable plans, standards and codes adopted by the city of
Edmonds, as a condition of approval of subdivisions and building permits. [Ord. 3926 § 1
(Exh. A), 2013; Ord. 3798 § 1, 2010].
19.25.045 Charges for water mains and hydrants.
A. For private development, owners shall be responsible for the replacement (upgrade) of the
existing public main (including fire hydrants and appurtenances) to city standard when
identified by the city engineer as a condition of development approval. The city will pay the
difference in material costs only between six inches and the size that is required to be installed
only when the existing system is a looped system.
B. A hydrant use permit issued by the public works director is required in order for any person
or entity other than fire department personnel to draw water from any fire hydrant.
C. The installation of water mains, fire hydrants and appurtenances to properties not
previously served shall be sized in accordance with the city's water comprehensive plan, built
to city standard and shall be at the benefited property owner's or developer's expense.
D. Oversized water mains required for special use demands relating to a particular property or
development shall be installed at the developer's or property owner's expense.
(Revised ) 19-46
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E. If the water mains installed pursuant to subsections (C) and (D) of this section provide
service or benefits to properties other than owned by the water main installer, latecomer
agreements may be arranged between the city and the installer for the construction and
dedication of the water facilities pursuant to the provisions of Chapter 35.91 RCW. [Ord.
3926 § 1 (Exh. A), 2013; Ord. 3798 § 1, 2010].
19.25.050 Mains and service lines.
A. All public hydrants in single-family areas shall be supplied by not less than six-inch
looped water mains. All hydrants in areas other than single-family residential shall be
19.20.010
supplied by not less than eight -inch looped water mains. Dead-end water mains to hydrants
shall be at least eight inches in diameter, with the exception of mains up to 50 feet long which
may be no less than six inches in diameter.
B. The service line from the water main to the hydrant shall be no less than six inches in
diameter. Any service lines over 50 feet in length from water main to hydrant shall be no less
than eight inches in diameter.
C. When city streets, or state highways having water mains in the public right-of-way, are
improved to permanent street or highway improvement standards, any water mains in the
public right-of-way of said streets or highways that are substandard as to size or material
according to applicable city standards shall be replaced with ductile iron water mains
conforming to applicable city standards and plans. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3798
§ 1, 2010].
19.25.055 Location of public hydrants.
A. Public hydrants are those owned by the city.
B. All public fire hydrants shall be installed at street intersections where possible. Public
hydrant spacing shall be measured along vehicle access routes.
C. In areas zoned for single-family residential use, public hydrants shall be spaced no more
than 600 feet apart. If dead-end streets, or driveways, singly or in combination, are over 300
19-47 (Revised )
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19.20.010
feet long, additional public hydrants shall be installed so that the public hydrant spacing is not
over 600 feet.
D. In areas other than single-family residential, public fire hydrants shall be spaced an
average of 300 feet apart. If dead-end streets or driveways, singly or in combination, are over
150 feet long, additional public hydrants shall be installed so that the public hydrant spacing
is not over 300 feet. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3798 § 1, 2010].
19.25.060 Location of private hydrants.
A. A private hydrant is privately owned, but is subject to the use of the city for inspection and
testing at reasonable times, and for fire suppression at any time. All private hydrants shall be
connected to the city water main through a privately owned and maintained double detector
check valve assembly.
B. All buildings except single-family dwellings that are located so that a portion is more than
200 feet from a street, as measured along vehicle access routes, shall have private fire
hydrants located at the building. Single-family dwellings with a fire -flow calculation area
greater than 4,800 square feet may require a private hydrant.
C. Buildings having required fire flows of 3,000 gallons per minute may have fire hydrants on
one side of the building only. There shall never be fewer than two fire hydrants for any
building larger than 5,000 square feet in the first floor area including covered parking and
storage. When the required fire flow is 3,000 gallons per minute or greater, the fire hydrants
shall be served by a looped main around the building or complex of buildings.
D. Fire hydrants shall be spaced on an average 300 feet around the perimeter line, 50 feet out
of the buildings. All hydrants shall be placed in locations accessible to fire department
vehicles adjacent to fire apparatus access roads. The fire marshal shall determine the location
of fire hydrants depending on utility, topography and building location for maximum fire
protection. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3798 § 1, 2010].
19.25.065 Hydrant specifications.
(Revised ) 19-48
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Edmonds Community Development Code 19.20.010
A. The installation of flush type hydrants (hydrants entirely below grade) is prohibited.
B. Fire hydrants shall have two two -and -one -half -inch hose outlets and one
four -and -one -half -inch pumper outlet. All outlets' ports shall have national standard thread.
Additionally, the pumper outlet shall be provided with a four -inch Storz adapter. Fire
hydrants shall meet the American Water Works Association Standard No. C-502 and current
city standards.
C. Fire hydrants and appurtenances shall be installed in accordance with generally accepted
engineering practices and city standards, and to the approval of the city engineer, who shall
also approve the selection and use of all pipe fittings and valves. There shall be a foot valve
installed between the service main and the hydrant sufficient to permit the repair and
replacement of the hydrant without disruption of water service. The foot valve shall be
installed to city standards. The location of all such valves installed shall be properly and
accurately marked on as -built plans or drawings with generally acceptable engineering detail,
two copies of which shall be furnished to the public works department. Valves shall be
furnished with a standard valve box.
D. Hydrants shall stand plumb, be set to established street grade with the lowest outlet of the
hydrant at least 18 inches above the adjacent finished grade and at least 36 inches of clear area
around the hydrant for clearance of hydrant wrench on both outlets and on the control valve.
The pumper port shall face the street, as determined by the fire marshal.
E. Where reasonably necessary to protect a hydrant from damage, the fire marshal may
require hydrants to be protected by two or more posts, eight inches in diameter by five feet
long, made either of reinforced concrete or steel.
F. If there presently exist fire hydrants which do not conform to these requirements, they shall
be replaced with conforming hydrants upon redevelopment or the timetable established by
the city's comprehensive plan.
G. No person shall plant any vegetation, erect any structure or perform any action which
results in the obstruction of a fire hydrant for a distance of 50 feet along the immediate route
19-49 (Revised )
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19.20.010
of approach. The owner -occupant of any area in which a hydrant is located shall be
responsible for removing weed and tree growth from around the hydrant for a distance of not
less than five feet. The purpose of this section is to maintain clear approach and visual area
around the hydrant.
H. The installation of the fire hydrants and mains may be accomplished by city capital
contract, developers (as a condition of development) or public works department employees.
All installations are to be approved by the city engineer.
I. Following the installation of fire hydrants, all pipes, valves and hydrants shall be pressure
tested, purified, flushed and sampled to meet the requirements of the American Water Works
Association Standard No. C-502. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3798 § 1, 2010].
19.25.070 Penalties.
A. Any person who violates any of the provisions of the IFC including those standards of the
National Fire Protection Association specifically referenced in the IFC as adopted and
amended herein or fails to comply therewith, or who violates or fails to comply with any
order made thereunder, or who builds in violation of any detailed statement of specifications
or plans submitted and approved thereunder, and from which no appeal has been taken, or
who fails to comply with such an order as affirmed or modified by decision of the city's board
of appeals or by a court of competent jurisdiction, within the required time, shall severally for
each and every such violation and noncompliance, respectively, be guilty of a gross
misdemeanor, punishable as provided in ECC 5.50.020.
B. The imposition of one penalty for any violation shall not excuse the violation nor permit it
to continue; and all such persons shall be required to correct or remedy such violations or
defects within a reasonable time; and when not otherwise specified, each day that prohibited
conditions exist or are maintained shall constitute a separate offense. The application of the
above penalty shall not be held to prevent the enforced removal of prohibited conditions.
[Ord. 3926 § 1 (Exh. A), 2013; Ord. 3798 § 1, 20101.
(Revised ) 19-50
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8.3.c
Edmonds Community Development Code 19.30.000
Chapter 19.30
ENERGY CODE d
Sections:
Q.
19.30.000 State Energy Code adopted.
rn
19.30.000
State Energy Code adopted.
The Washington State Energy Code, 241-L2015 Edition, as adopted and amended by the
00
Washington State Building Code Council in Chapter 51-11 WAC, is hereby adopted. [Ord. w
3926 § 1 (Exh. A), 2013; Ord. 3796 § 5, 2010].
19-51 (Revised )
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8.3.c
19.30.000
Chapter 19.35
INTERNATIONALAL SWIMMING POOL AND SPA CODE
Sections:
19.52.000International Swimming Pool and Spa Code adopted.
19.52.000
International Swimming Pool and Spa Code adopted.
The International !`ode r-,.,.neil Pe f f mianeeSwimming Pool and Spa Code, 2015 Edition,
published by the Intemational Code Council, is hereby adopted.
(Revised ) 19-52
H
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Edmonds Community Development Code 19.40.005
Chapter 19.40
INTERNATIONAL PROPERTY MAINTENANCE CODE
Sections:
19.40.000 International Property Maintenance Code adopted.
19.40.005 Amendments.
19.40.000
International Property Maintenance Code adopted.
The International Property Maintenance Code, 2 1-2-2015 Edition, published by the
International Code Council, is hereby adopted. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3796
§ 6, 2010].
19.40.005
Amendments.
A. Section 102.3, Application of other codes, is amended to read:
Repairs, additions or alterations to a structure, or changes of occupancy shall be
done in accordance with the procedures and provisions of the codes listed in ECDC
19.00.005. Nothing in this code shall be construed to cancel, modify or set aside any
provision of the ECDC.
B. Section 106, Violations, is deleted and replaced as follows:
Violation of any provisions of this code are subject to the Civil Violation — En-
forcement procedures in Chapter 20.110 ECDC.
C. Sections 108.2, Closing of vacant structures, 108.3, Notice, 108.4, Placarding, 108.5,
Prohibited occupancy, 108.6, Abatement methods, and 108.7, Record, are deleted and
replaced by the provisions of Chapter 20.110 ECDC.
D. Section 111, Means of Appeal, is deleted and replaced by ECDC 20.110.040(C).
E. Section 302 is deleted.
F. Section 303 is deleted.
G. Section 308 is deleted.
H. Section 309 is deleted. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3796 § 6, 2010].
19-53 (Revised )
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8.3.c
19.45.000
Chapter 19.45
INTERNATIONAL CODE COUNCIL PERFORMANCE CODE
Sections:
19.45.000 International Code Council Performance Code adopted.
19.45.000
International Code Council Performance Code adopted.
The International Code Council Performance Code, 2L2015 Edition, published by the
International Code Council, is hereby adopted. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3796
§ 7, 20101.
(Revised ) 19-54
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8.3.c
Edmonds Community Development Code 19.50.000
Chapter 19.50
INTERNATIONAL EXISTING BUILDING CODE
Sections:
19.50.000 International Existing Building Code adopted.
19.50.000
International Existing Building Code adopted.
The International Existing Building Code, 291-2L2015 Edition, published by the
International Code Council, as amended by the Washington State Building Code Council in
Chapter 51-50 WAC, and as subsequently amended by this chapter, is hereby adopted along
with Appendix Chapter A (Guidelines for the seismic retrofit of existing buildings) and
Resource A (Guidelines on fire ratings of archaic materials and assemblies). [Ord. 3926 § 1
(Exh. A), 2013; Ord. 3796 § 8, 2010].
Construction or reconstruction of residential structures is prohibited within designated
floodways, except for G) EMairs, reconstruction, or improvements to a structure which
do not increase the around floor areas; and (ii) repairs, reconstruction or improvements
to a structure, the cost of which does not exceed 50 percent of the market value of the
structure either, (A) before the repair, or reconstruction is started, or (B) if the structure
has been damaged, and is being restored, before the damage occurred. Any project for
improvement of a structure to correct existing violations of State or local health, san-
itary, or safety code specifications which have been identified by the local code
enforcement official and which are the minimum necessary to assure safe living
conditions, or to structures identified as historic places, may be excluded in the 50
percent.
19-55
(Revised )
Comment [LB13]: This section relocatf
IBC chapter 34 which was deleted. Existini
buildings are now covered primarily by IEI
Packet Pg. 439
8.3.c
19.55.000
Chapter 19.55
ELECTRICAL CODE
Sections:
19.55.000 National Electrical Code adopted.
19.55.005 When code effective.
19.55.010 Nonliability.
19.55.015 Conflicts — How resolved.
19.55.000
National Electrical Code adopted.
Under the statutory authority of CVM 35A.70.050 and RCW 19.28.141 ; ;-- comment [Leia]: This section modified to reflect
a -a ' 4, the Natienal l leetrieal Cede, 2011 ei ffent Edition, , published by the current statutory authority.
National Fire Protection Asseeiation, is hereby adopted as the eleetfieal code for- the city of
E mends s.., eet to the amendments made heFe the City of Edmonds may enforce the
same permitting and inspection standards applicable to basic electrical work as are enforced
by the department of labor and industries, including but not limited to the version of the
National Electrical Code that the department of labor and industries has most recently
adopted by rule. The St e of Washington DopaFt. ent of Labor- and industfie Eleet.ieal
Inspeetion Seetion, Rules and Regulations for- installing EleetFie Wir-ing and Equipment and
fthe eity a f:Ed .ends [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3796 § 9, 2010; Ord. 3651 § 1,
20071.
19.55.005
When code effective.
If the state of Washington, through its duly designated electrical inspector or inspectors,
for any reason fails to continue to inspect electrical installation, license the same or provide
the standards, the provisions of the Edmonds electrical code as amended shall be applicable
to all electrical installation in the city as if the state of Washington had not exercised
jurisdiction of any kind. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3796 § 9, 2010; Ord. 3651 § 1,
20071.
19.55.010
Nonliability.
This chapter shall not be construed to relieve or lessen the responsibility of any person
owning, operating or installing any electrical equipment for damages to anyone injured by a
defect of the equipment, nor shall the city or its agent be held as assuming any such liability
by reason of the inspection under this code or the certificate of inspection issued by the
building department. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3796 § 9, 2010; Ord. 3651 § 1,
20071.
(Revised ) 19-56
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19.55.015
19.55.015
Conflicts — How resolved.
If there is any conflict between the electrical code of the city, the National Electrical
Code and/or the rules and regulations as set forth by the state of Washington for electric
wires and equipment, then the conditions, requirements, provisions or terms which provide,
in the opinion of the building official, for the greatest public safety shall be observed and
shall control. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3796 § 9, 2010; Ord. 3651 § 1, 2007].
19-57 (Revised )
Packet Pg. 441
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19.60.000
Chapter 19.60
MOVING BUILDINGS
Sections:
19.60.000
Permit required.
19.60.005
Applicability.
19.60.010
Application requirements.
19.60.015
Pre -move inspection requirements and building upgrades.
19.60.020
Correction of defects.
19.60.000
Permit required.
Any person who proposes to move an existing building into or through the city of
Edmonds shall, before the move, apply for and obtain a moving permit from the building
official. A moving permit is separate from, and in addition to, any and all other permits
required to bring the moved building into compliance with current adopted codes and city
regulations. Separate permit approvals for grading, shoring, foundation, remodeling, repair
or alteration may be imposed to bring the building to current adopted code standards and
zoning compliance for height and setbacks. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1,
2007].
19.60.005
Applicability.
Buildings or structures moved into or within the city shall comply with the provisions of
this code including the current adopted editions of the following codes: International
Building Code, International Residential Code, International Mechanical Code, Interna-
tional Fire Code, Uniform Plumbing Code, Washington State Energy Code, State
ut International �xistinj Building Code, International Property Maintenance Code, Comment [Leis]: The Historic code has been sul
and applicable state WAC amendments. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, by the1EEC
2007].
19.60.010
Application requirements.
A. In order to obtain permits to move any building through, along, or across the streets or
any public place within city limits, the building official shall determine permit submittal
requirements which, at a minimum, shall contain:
1. Proposed route;
2. Location of any overhead utility lines or traffic signals along with their height along
the route; and
3. Dimensions of building proposed to be moved.
B. The permit application shall be reviewed by the building official, public works
director, police chief, traffic engineer, fire department and any other affected city
department. If the proposed moving will unduly interfere with the rights of the public as
determined by the city engineer or designee, the permit shall be denied. Denial of the
application by one department shall constitute denial of the permit by the city.
(Revised ) 19-58
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19.60.020
C. A performance bond or frozen fund, pursuant to Chapter 17.10 ECDC, in an amount to
be determined by the building official shall be posted prior to permit issuance guaranteeing
the completion of all required site development improvements or site clean-up and/or repair
of damage to public property no later than 180 days after the permit is issued. The bond or
frozen fund will be exonerated upon final project approval provided all required site
restoration and/or improvements are installed, inspected and approved to city standards.
D. The moving contractor shall be state licensed and carry general public liability
insurance for the amount no less than $1,000,000, valid during entire building moving
operations, and the insurance policy shall name the city as an additional named insured,
against the injury, death, property damage and/or loss arising from or out of the city's
involvement in the permitting process for the project.
E. As a condition of obtaining a moving permit, the moving contractor shall assume all
ar
liability for any damage to public property by such moving operations. Repair of damage to
any public property improvement shall be completed under a valid permit within 30 days of
date of notice. Emergency repair work performed by city crews to repair damage to public
improvements shall be charged against the moving contractor. [Ord. 3926 § 1 (Exh. A),
2013; Ord. 3651 § 1, 2007].
H
19.60.015
00
Pre -move inspection requirements and building upgrades.
N
A. Upon application and payment of the building moving permit fee, the building official
v
shall coordinate a date and time to perform a pre -move inspection with the applicant. The
V
pre -move inspection shall be made at the original location of the building before it is
moved.
B. The applicant shall remove from the building as much of the interior wall and ceiling
coverings as is necessary in the judgment of the building official to conduct a thorough
inspection of the wiring, plumbing and structural features of the building. The building
official shall determine what structural, energy, ventilation, plumbing, mechanical and
life -safety upgrades shall be imposed on any building moved into or within city limits in
compliance with current adopted codes. Designated historic buildings are also subject to—�
provisions of Chapter 19.50 ECDC. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, 2007].
19.60.020
Correction of defects.
If, at or after the time of the inspection, the building official notifies the applicant that any
portion of the building, electrical wiring or rough plumbing is in any way in violation of the
ordinances of the city of Edmonds, so that compliance will require a replacement of any
parts or materials used, then any defective parts or materials shall be removed from the
building before it is moved. Any corrections required to comply with the ECDC, IBC and
IRC shall be completed and inspected before final approval and occupancy is granted. [Ord.
3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, 2007].
19-59 (Revised )
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8.3.c
19.65.000
Chapter 19.65
MARINAS
Sections:
19.65.000
Application.
19.65.005
Building code — Compliance required.
19.65.010
Design live loads.
19.65.015
Materials.
19.65.020
Area and location requirements.
19.65.025
Fire Protection Standard adopted.
19.65.030
Fuel floats.
19.65.000
Application.
The provisions of this chapter apply to the construction, changes, repair and use of a
small boat marina providing covered floating boat moorage within the city. A marina is a
basin of safe anchorage providing moorage for small vessels. [Ord. 3926 § 1 (Exh. A),
2013; Ord. 3798 § 2, 2010].
19.65.005
Building code — Compliance required.
All construction on or in connection with a marina shall comply with all the provisions of
this title including permits, permit fees and penalties and all other applicable ordinances of
the city and other applicable laws. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3798 § 2, 2010].
19.65.010
Design live loads.
A. Decks. Float decks shall have a design live load of at least 40 pounds per square foot
minimum.
B. Roofs. The roof structures shall have a design live load of at least 25 pounds per
square foot minimum.
C. Ramps. The ramps to floats shall have a design live load of at least 40 pounds per
square foot minimum. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3798 § 2, 2010].
19.65.015
Materials.
A. Roofs. Roof coverings shall be noncombustible.
B. Floats. Floating structures and floats shall be material of a type approved by the
building official. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3798 § 2, 2010].
19.65.020
Area and location requirements.
A. Length of Floats. The maximum length of any combination of floats shall be 500 feet
from the shore end of the gangplank to the outer end of the main float. A main float is a
(Revised ) 19-60
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Edmonds Community Development Code
l 9.65.030
center or side float connected by a ramp to the shore, being fixed laterally by a system of
piling but allowed to move vertically, and may have finger floats connected at intervals.
B. Length of Roofs. The maximum length of any roof over floats shall be 400 feet, mea-
sured along a main float. At least 75 percent of the exterior walls shall be open. The
maximum area covered shall be 30,000 square feet over any single main float area.
C. Separation. The minimum separation of covered moorage shall be 20 feet.
D. Floats, piers, and walkways shall provide an aisle not less than 44 inches in width.
E. Slips and mooring spaces shall be individually identified by an approved numeric or
alphabetic designator that shall be posted at each space. Signs indicating the space designa-
tors located on finger piers and floats shall be posted at the base of all piers, finger piers,
floats and finger floats. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3798 § 2, 2010].
d
19.65.025
Fire Protection Standard adopted.
CD
A. The "Fire Protection Standard for Marinas and Boatyards," 2 W2016 Edition, of the I
rn
National Fire Protection Association Publication No. 303 is hereby adopted to provide the
minimum acceptable level of safety to life and property from fire and electrical hazards at
marinas and boatyards. The most restrictive requirements from all codes and adopted stan-
H
dards may apply. In the event of any conflict between provisions of the fire and electrical
eo
codes of the city of Edmonds as adopted by this title, the fire and electrical codes shall pre-
W
N
vail.
v
B. Access and Water Supply. Piers shall be provided with fire apparatus access roads and
V
water -supply systems with on -site hydrants where required by the fire marshal. The maxi-
mum distance from any point on a float system to an approved fire hydrant shall be 600
E
feet, except for fuel floats there shall be 300 feet.
t
C. Emergency Operations Staging Areas. Approved areas on piers and ashore shall be
provided for the staging of emergency equipment. These areas shall be posted with
approved signage to keep clear for emergency operations. [Ord. 3926 § 1 (Exh. A), 2013;
Ord. 3798 § 2, 2010].
19.65.030
Fuel floats.
A. Fuel floats shall be constructed of gas -resistant flotation material and shall be sepa-
rated from other floats by at least 80 feet of open water.
B. All fuel storage tanks shall be located underground.
C. All fuel lines shall be provided with flexible connections from shore to floating facili-
ties.
D. Fire extinguishers shall be provided near fuel dispensers as approved by the Edmonds
fire department.
E. Gangplank access from shore to fuel floats shall be within 175 feet of fuel dispensers.
F. Fresh water taps shall be available on fuel floats.
G. All portions of a fuel float shall be located within 300 feet of a fire hydrant.
H. Moorage at any fuel float shall be prohibited and unlawful except during the shortest
time necessary to take on fuel. Moorage shall be unlawful at any fuel float at any time the
fuel pumps are not open for business and physically attended by the fuel pump proprietor,
his agent, employee or port tenant trained to a fire department approved environmental and
19-61 (Revised )
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8.3.c
19.65.030
safety standard. It shall be the independent responsibility of the fuel pump proprietor, vessel
operator, and vessel owner to comply with this subsection and each said person or class of
persons shall be subject to the penalties of ECC 5.50.020 for any and all violations hereof.
I. All fuel spills shall be reported immediately in accordance with local, state and federal
requirements. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3798 § 2, 2010].
(Revised )
19-62
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8.3.c
Edmonds Community Development Code 19.70.010
Chapter 19.70
FEES
Sections:
19.70.000
Scope.
19.70.005
Repealed.
19.70.010
Schedule of permit fees.
19.70.015
Establishing building construction valuation.
19.70.020
Work commencing before permit issuance.
19.70.025
Refunds.
d
19.70.000 v
Scope. Q.
Fees associated with this title including plan review, permit, inspection and related devel-
opment or mitigation fees are established by this chapter and as set forth in ECDC °D
15.00.020. Fees may be altered pursuant to city Resolution 997. [Ord. 3926 § 1 (Exh. A),
2013; Ord. 3651 § 1, 2007].
19.70.005 c00o
Payment of fees.
Repealed by Ord. 3926. [Ord. 3651 § 1, 2007]. t I
19.70.010
Schedule of permit fees.
For buildings, structures, grading, gas, mechanical and plumbing systems or alterations
requiring a permit, a fee for each permit shall be paid as required, in accordance with this
chapter and ECDC 15.00.020. Fee schedules are on file in the city clerk's office.
A. Plan Review Fee. Before accepting a set of plans and specifications for plan review,
the building official shall collect the full plan review fee. Plan review fees shall be in addi-
tion to, and a percentage of, the required permit fee as calculated pursuant to ECDC
19.70.015.
B. Permit Fee. Before issuing a building permit and releasing approved plans, the build-
ing official shall collect the full building permit fees including supplemental required permit
fees, inspection fees and any additional plan review fee or violation compliance fee,
development fee or mitigation fee outstanding at the time of permit issuance. Building con-
struction valuation shall be determined by ECDC 19.70.015.
C. Inspection Fee. Inspection and reinspection fees shall be paid prior to any inspection
by city staff. Inspection fees are established and set forth in this chapter.
D. Related Development or Mitigation Fees. The payment of the fee for construction,
alteration, removal or demolition done in connection, or concurrently with, the work autho-
rized by a building permit shall not relieve the applicant or holder of the permit from the
payment of other fees that are prescribed by law. Fees for other permits or related
development fees shall be as set forth in ECDC 15.00.020. [Ord. 3926 § 1 (Exh. A), 2013;
Ord. 3651 § 1, 2007].
19-63 (Revised )
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8.3.c
19.70.015
19.70.015
Establishing building construction valuation.
The applicant for a permit shall provide an estimated building construction valuation at
time of application. Building construction valuation for the purpose of calculating permit
fees shall include total value of work including fair -market labor and materials with equip-
ment needed to complete the work, including but not limited to all construction work for
which the permit is issued, as well as all finish work, painting, roofing, electrical, plumbing,
heating, air conditioning, elevators, fire extinguishing systems and any other permanent
equipment. If, in the opinion of the building official, the building construction valuation is
underestimated on the application, the building official shall assign a building construction
valuation. Permit valuation for new construction shall be based on square footage building
construction valuation as established by the building official. [Ord. 3926 § 1 (Exh. A),
2013; Ord. 3651 § 1, 2007].
19.70.020
Work commencing before permit issuance.
Any person who commences any work regulated by this title including work on a build-
ing, electrical, gas, mechanical or plumbing system before obtaining the necessary permits
shall be subject to a violation compliance fee established by the building official pursuant to
the city's fee schedule adopted by resolution that shall be in addition to the required permit
fees. The violation compliance fee shall be collected whether or not a permit is then or
subsequently issued. The payment of such violation compliance fee shall not exempt any
person from compliance with all other provisions of this code nor from any penalty
prescribed by law. Violation compliance fees are set forth in this chapter. [Ord. 3926 § 1
(Exh. A), 2013; Ord. 3651 § 1, 2007].
19.70.025
Refunds.
The building official may authorize refunding of any fee paid hereunder which was erro-
neously paid or collected. The building official may authorize refunding of not more than
80 percent of the permit fee paid when no work has been done under a permit issued in
accordance with this code. The building official may authorize refunding of not more than
80 percent of the plan review fee paid when an application for a permit for which a plan
review fee has been paid is withdrawn or canceled before any plan reviewing is done. The
building official shall not authorize refunding of any fee on an expired permit. Any
application for a refund must be made in writing and describe the circumstances to justify.
[Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, 2007].
(Revised ) 19-64
Packet Pg. 448
8.3.c
Edmonds Community Development Code 19.75.005
Chapter 19.75
STREET NAMES AND ADDRESS NUMBERING
Sections:
19.75.000 Adoption of street name map and criteria.
19.75.005 Adoption of property and building numbering system and criteria.
19.75.010 Other street names and premises numbers prohibited.
19.75.000
Adoption of street name map and criteria.
A. There is hereby established a uniform system of designating street names/numbers in
the city of Edmonds. The street names/numbers are those depicted on that map entitled,
"official street map," a copy of which has been authenticated by the mayor of the city and
the attestation of the city clerk. The map and all explanatory matter on the map is
re -adopted and affirmed and by this reference is incorporated herein as if set forth in full.
Official street name/number designations are the responsibility of the city engineer.
B. Pursuant to ECDC 18.50.030, any change to the name or number of any street on the
official street map shall be by action of the city council approving an ordinance changing
the official street map.
C. The city engineer shall maintain and update the official street map and shall desig-
nate/approve public and private street names/numbers in accordance with this chapter. All
approved street names/numbers shall be forwarded to the United States Postal Service
(LISPS), public and private utilities, law enforcement agencies, emergency services
providers, and other persons of new or corrected street names/numbers. The city engineer
shall develop policies and guidelines for street names and numbers in accordance with the
following guidelines:
1. New street designations shall be in accordance with the Snohomish County grid
system and the official street map.
2. When descriptive street names (as opposed to numerical street designations) are
allowed by subsection (C)(1) of this section, preference shall be for descriptive names with
logical relationship to locale or geographic area, and avoidance of private individual names.
3. Facilitation of map reading and indexing to assist in rapid location of streets and
addresses.
4. Avoidance of multiple and/or alternative names for single street sections and
requirement of selection of a primary street designation to assist in the Enhanced 9-1-1 grid
system for emergency services dispatching.
5. Any other appropriate and applicable standards concerning street and street
designations as well as current department of public works policies, guidelines, or rules for
naming public streets as determined by the director. [Ord. 3926 § 1 (Exh. A), 2013; Ord.
3651 § 1, 20071.
19.75.005
Adoption of property and building numbering system and criteria.
A. There is hereby established a uniform system for numbering properties, buildings and
primary structures in the city of Edmonds. The official building and property address map
19-65 (Revised )
Packet Pg. 449
8.3.c
19.75.010
depicting all issued property address numbers is maintained by the building official or
designee. The building official assigns, maintains and corrects addresses for the city of
Edmonds and shall notify the United States Postal Service (USPS), emergency services
providers and other persons of new or corrected addresses.
B. Addresses shall conform to the numerical grid system established by Enhanced 9-1-1.
The number utilized by each building or property shall be that number within the system
assigned by the building official. Addresses are assigned based on the location of the drive-
way access or house frontage to a street and only one address is allowed per building on any
lot. Numbers assigned during any previous numbering system that fit within the grid system
are hereby ratified and shall remain in full force and effect.
C. The building official shall require any address not in conformance or any address that
poses any problem or confusion for safety and emergency response be changed within 30
days of written notification from the city of Edmonds.
D. All owners or occupants of all buildings and structures in the city of Edmonds, other
than garages or other similar buildings or structures of a secondary nature to the primary
building or structure, shall affix and maintain the officially designated premises number to
the building or structure pursuant to ECDC 19.00.025(0). When topography or vegetation
may obscure vision from the street, the numerals shall be affixed as to be reasonably visible
from the street.
E. Where any commercial building, multiple -family residential structure, or other similar
structure has more than one entrance serving separate occupants, a suite designation or
apartment number shall be assigned to each entrance serving a tenant or resident in addition
to the number assigned to the principal entrance of the building or structure. The unit
designations shall be progressive as assigned in the progressive direction of the street and
per the property numbering system approved by this code.
F. All requests for a building or property address change shall be made in writing to the
building official and all of the following conditions shall be present in order for the request
to be approved:
1. An obvious error shall exist (i.e., the building was addressed off a street not associ-
ated with the site, the building or property addresses are out of sequence, duplicate address
exists), etc.
2. The existing address could delay fire, police or emergency services from finding the
location in an emergency.
3. The fire department agrees the address change is necessary. [Ord. 3926 § 1 (Exh.
A), 2013; Ord. 3651 § 1, 2007].
19.75.010
Other street names and premises numbers prohibited.
It is unlawful for any owner or occupant of any premises, building or structure to display
a street name or premises number other than those officially designated pursuant to the pro-
visions of this chapter, subject to penalties per Chapter 5.50 ECC and Chapter 20.110
ECDC. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, 2007].
(Revised ) 19-66
Packet Pg. 450
8.3.c
Edmonds Community Development Code 19.80.005
Chapter 19.80
APPEALS
Sections:
19.80.000 Purpose and applicability.
19.80.005 Application and fee.
19.80.010 Repealed.
19.80.015 Hearing examiner procedures.
19.80.020 Powers and duties of the hearing examiner.
19.80.023 Repealed.
19.80.025 Appeals from decisions of the hearing examiner.
d
19.80.030 Repealed.
v
Q.
19.80.000
Purpose and applicability.
CD
A. All properly filed appeals pursuant to the adopted codes of this title shall be heard by
the hearing examiner. The hearing examiner shall have no authority to review administra-
tive decisions or grant modifications to the provisions of any administrative chapter as
adopted by this title, nor can the hearing examiner waive a code requirement.
N
B. The term "code official" refers to the building official or fire marshal in exercise of
authority over applicable building and fire codes from this chapter.
C. The hearing examiner shall hear appeals from the code official's interpretation of the
adopted building codes, determinations of suitable alternative methods and materials, and
a)
any other appeal pursuant to the state building codes and this code, including but not limited
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to the International Building Code, the International Residential Code, the International Fire
Code, the International Property Maintenance Code, the International Fuel Gas Code, the
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International Mechanical Code, the Uniform Plumbing Code and any and all other codes
adopted pursuant to the direction and authority of Chapter 19.27 RCW.
D. The provisions of the state building codes as adopted by the city are not intended to
+;
prevent the use of any material, alternate design or method of construction not specifically
H
prescribed by this code, provided any alternative has been approved and its use authorized
by the code official or on appeal or request for review by the hearing examiner.
m
E. The provisions of this chapter shall not apply to hearing examiner proceedings under
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ECDC Title 20 (land use hearings) unless such a hearing is required to be combined with a
hearing under this chapter, in which case the provisions of this chapter shall only apply to
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the ECDC Title 19 portions of that combined hearing. [Ord. 3926 § 1 (Exh. A), 2013; Ord.
3651 § 1, 20071.
19.80.005
Application and fee.
An application for appeal shall be filed with the code official upon a departmental form
within 10 days of the date of formal written decision. The application shall be accompanied
by the required fee as set forth in Chapter 19.70 ECDC and shall be complete in all aspects
before the hearing shall be scheduled. Failure to supplement an incomplete application
within 10 business days of filing shall constitute an incomplete application and the
19-67 (Revised )
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8.3.c
19.80.010
administrative recourse of appeal shall be denied. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651
§ 1, 2007].
19.80.010
Board of appeals membership.
Repealed by Ord. 3926. [Ord. 3651 § 1, 2007].
19.80.015
Hearings examiner procedures.
A. Public Notice. Public notice shall be given of all hearings. Upon written receipt and
confirmation of a complete appeal of a request, notice shall be sent to the fire department,
the health department, the city attorney and the owner of the real estate and parties within
100 feet affected by the request. No hearing shall be scheduled until 15 days after the
required hearing notifications are mailed. Hearings shall be open to the public. The
appellant, the appellant's representative, the code official, and any person whose interests
are affected shall be given an opportunity to be heard.
B. Department/Interested Party. At any public hearing a representative of the city
building and fire department and any other interested party may appear in person, by agent
or by attorney, offer evidence and testimony and cross-examine witnesses. All evidence and
testimony shall be presented publicly. The hearing examiner may take judicial notice of
facts to the same extent and in the same manner as courts of record and may consider rele-
vant facts within the personal knowledge of any member of the board that are stated into the
record by such member.
C. Recording. All hearings shall be recorded. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651
§ 1, 2007].
19.80.020
Powers and duties of the hearing examiner.
A. The hearing examiner shall adopt rules and procedures governing all proceedings con-
sistent with the provisions set forth herein. The rules and regulations shall include meeting
location, meeting time, procedures, contents of a complete appeal application and time to be
allotted for each case.
B. Subject to the limitations enumerated herein, the hearing examiner shall have and may
exercise the following powers:
1. The hearing examiner shall have no authority relative to the interpretation of the
administrative provisions of any of the state building codes, nor shall the hearing examiner
be empowered to waive any requirement of any such code.
2. Nothing herein shall be interpreted to permit the hearing examiner to hear any
appeal, nor any request for deviation of design or alternative methods with respect to any
property lying within a recognized landslide hazard and earth subsidence area or which is
otherwise subject to the requirements of Chapter 19.10 ECDC including effecting map
changes.
3. The hearing examiner, on review, may approve the use of any material, alternate
design or method of construction providing that it finds that the proposed design is satis-
factory and complies with the provisions of this code and that the material, design, or
method is, for the purpose intended, at least the equivalent of that prescribed in the
(Revised ) 19-68
Packet Pg. 452
8.3.c
Edmonds Community Development Code
19.80.020
applicable code in suitability, strength, effectiveness, fire resistance, durability, safety and
sanitation. The decision of the code official shall not be overturned unless the hearing
examiner shall find that the following conditions exist:
a. That the appellant properly applied for an appeal;
b. That sufficient evidence, proof or testing reports were submitted by the appellant
that substantiated claims of equivalency;
c. That the proposed modification or alternate will not weaken the general purpose
of the adopted code;
d. That the proposed modification or alternate will be in harmony with the spirit
and purpose of the adopted code;
e. That the proposed modification or alternate will not adversely affect the public
health and safety;
ar
f. That the proposed modification or alternate will not adversely affect the struc-
tural integrity of the building; and
g. That the proposed modification or alternate will not adversely affect the fire
CD
safety of the building.
4. To hear and decide appeals where it is alleged there is error in any notice or order
made by the code official and/or fire marshal in the enforcement of the adopted codes in this
H
title. The hearing examiner shall have the power to stay the enforcement of any order issued
eo
by the building and/or fire prevention department unless the code official certifies that a
W
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stay of the order or denial would, in the opinion of the code official, cause imminent peril to
v
life or property. A stay shall not constitute hearing examiner approval, shall be personal to
V
the appellant and not transferable, and shall be subject to the terms and conditions imposed
by the hearing examiner. Any determination or order of the building and/or fire department
E
shall be presumed to be correct until evidence is introduced that would support a contrary
t
determination.
v
c�
5. Whenever the owner or legally responsible person of an alleged unsafe building,
structure, utility or other condition does not agree with the order from the code official
CD
and/or fire marshal as to the correction to be made, he shall have the right to appeal to the
—
hearing examiner within 10 days from the date of said order. In his appeal, the appellant—�
shall state how he proposes to make the unsafe building, structure, utility or other condition
P
safe and the hearing examiner may require the appellant to submit detailed engineering
analysis or recommendations, accompanied by plans and specifications prepared by a state
s
licensed architect or registered professional engineer, as prescribed in this adopted code.
The hearing examiner, in hearing such appeals, may require substantiating data concerning
the removal or other remedial steps to be taken to render the unsafe building, structure,
Q
utility or other condition safe. In any matter in which an order or notice relating to an unsafe
building, structure, utility or other condition is appealed, the building and/or fire department
may certify to the hearing examiner that the unsafe building, structure, utility or other
condition could become an imminent hazard, in which case the hearing examiner shall
schedule a hearing within five business days to hear said appeal.
C. Burden of Proof.
1. The appellant bears the burden of proof in any proceeding before the hearing
examiner. If there is insufficient evidence of compliance with any of the provisions of this
code or evidence that any material or construction does not conform to the requirements of
this code, the appeal from the decision of the code official shall be denied.
19-69 (Revised )
Packet Pg. 453
8.3.c
19.80.023
2. The hearing examiner may continue any proceeding in order to permit the appellant
to provide proof of compliance through tests conducted in accordance with general engi-
neering practice and best scientific evidence. Such tests shall be made by the appellant and
at no expense to the jurisdiction. Test methods shall be as specified by the applicable
building code or by other recognized testing standards. If there are not recognized and
accepted test methods for the proposed alternate, testing methods shall utilize generally
accepted engineering practice and best scientific method. Reports of such tests shall be
retained and made a part of record of the proceedings.
D. Decision of the Hearing Examiner.
1. The hearing examiner shall render formal written decisions within 10 days of the
date of the hearing. Every decision of the hearing examiner shall be based upon findings of
fact and every finding of fact shall be supported in the record of its proceedings. A mere
finding or recitation of the enumerated conditions unaccompanied by findings of specific
facts shall not be deemed findings of fact and shall not be deemed compliance with the
code. The code official shall take immediate action in accordance with the decision of the
hearing examiner.
2. Copies of the decision shall be forwarded to the appellant, a copy shall be placed in
the appeal file and copies shall be made available to any person as a matter of public
information. Decisions shall be filed with the building or fire department as a matter of pub-
lic record.
3. In the exercise of the powers described above, the hearing examiner may reverse or
affirm, wholly or in part, or may modify the order, requirements, decision or determination
appealed from the hearing examiner, may impose conditions or requirements as deemed
necessary and may hold cases in abeyance until proper information needed by the hearing
examiner is supplied. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, 2007].
19.80.023
Alternate to board of appeals.
Repealed by Ord. 3926. [Ord. 3740 § 1, 2009].
19.80.025
Appeals from decisions of the hearing examiner.
A. The filing of a land use petition for review shall not stay proceedings upon the
decision appealed but the court may grant a stay in accordance with the Land Use Petition
Act.
B. All decisions of the hearing examiner are appealable by Land Use Petition Act to
Snohomish County superior court. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, 2007].
19.80.030
Snohomish County regional board of appeals.
Repealed by Ord. 3926. [Ord. 3651 § 1, 2007].
(Revised ) 19-70
Packet Pg. 454
8.3.c
Edmonds Community Development Code 19.85.000
Chapter 19.85
PENALTIES
Sections:
19.85.000 Applicability.
19.85.000
Applicability.
The provisions of all adopted codes within this title shall be subject to penalties as
described herein.
It is unlawful for any person, firm, corporation or other organization to erect, construct,
d
enlarge, alter, repair, move, improve, remove, convert or demolish, equip, use, occupy or
v
maintain any building or structure in the city, or cause the same to be done, contrary to or in
Q.
violation of any of the provisions of this chapter. Any person, firm, corporation or other
organization violating any of the provisions of this title as adopted herein, or other provision
of this chapter, shall be guilty of a misdemeanor, and shall be deemed guilty of a separate
offense for each and every day or portion thereof during which any violation of any of the
provisions of this title herein is committed, continued or permitted, and upon the conviction
thereof of such violation, and each violation thereof such person, firm, corporation or other
N
organization, and the officers, directors and managers thereof shall be punishable as set
forth in ECC 5.50.020 and Chapter 20.110 ECDC.
Nothing herein shall be interpreted to limit the discretion of the city to seek any other
available civil, statutory or common law remedies. [Ord. 3926 § 1 (Exh. A), 2013; Ord.
a)
3651 § 1, 2007].
E
19-71 (Revised )
Packet Pg. 455
8.3.c
19.90.000
Chapter 19.90
LIMITATION OF BENEFITED AND PROTECTED CLASSES
Sections:
19.90.000 Limitation of benefited and protected classes.
19.90.000
Limitation of benefited and protected classes.
The building and supplemental codes adopted by this title are for the purpose of pro-
viding for and promoting the health, safety and welfare of the general public. Nothing in
this title shall be interpreted to create or otherwise establish any particular class or group of
persons who will or would be especially protected or benefited by the adoption of any code
in this title. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, 2007].
(Revised ) 19-72
Packet Pg. 456
8.3.c
Edmonds Community Development Code 19.95.010
Chapter 19.95
CONVERSION CONDOMINIUMS
Sections:
19.95.010 Definitions.
19.95.020 Relocation assistance.
19.95.030 Violations.
19.95.040 Civil penalty.
19.95.050 Enforcement.
19.95.010
Definitions. v
The following words and phrases used in this chapter shall have the meaning set forth in Q.
this section:
A. "Condominium" means real property, portions of which are designated for separate
ownership and the remainder of which is designated for common ownership solely by the
owners of those portions. Real property is not a condominium unless the undivided interests
in the common elements are vested in the unit owners, and unless a declaration and a survey
map and plans have been recorded pursuant to this chapter.
00
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B. "Conversion condominium" means a condominium (1) that at any time before creation
of the condominium was lawfully occupied wholly or partially by a tenant or subtenant for
V
residential purposes pursuant to a rental agreement, oral or written, express or implied, for
which the tenant or subtenant had not received the notice described in subsection (2) of this
d
definition; or (2) that, at any time within 12 months before the conveyance of, or acceptance
E
of an agreement to convey, any unit therein other than to a declarant or any affiliate of a
declarant, was lawfully occupied wholly or partially by a residential tenant of a declarant or
r
an affiliate of a declarant and such tenant was not notified in writing, prior to lawfully
occupying a unit or executing a rental agreement, whichever event first occurs, that the unit
was part of a condominium and subject to sale. "Conversion condominium" shall not
include a condominium in which, before the effective date of the ordinance codified herein,
H
any unit therein had been conveyed or been made subject to an agreement to convey to any
transferee other than a declarant or an affiliate of a declarant.
m
C. "Declarant" means any person who:
s
1. Executes as declarant the document, however denominated, that creates a condo-
minium. by setting forth the information required by RCW 64.34.216 and any amendments
Q
to that document; or
2. Reserves any special declarant right in the declaration; or
3. Exercises special declarant rights or to whom special declarant rights are trans-
ferred; or
4. Is the owner of a fee interest in the real property which is subjected to the declara-
tion at the time of the recording of an instrument pursuant to RCW 64.34.316 and who
directly or through one or more affiliates is materially involved in the construction, mar-
keting, or sale of units in the condominium created by the recording of the instrument; or
5. Undertakes to convert, sell, or offer for sale units in a conversion condominium.
D. "Director" means the development services director or his designee.
19-73 (Revised )
Packet Pg. 457
8.3.c
19.95.020
E. "Notice of conversion" means the 90-day notice pursuant to RCW 64.34.440(1)
required to be given by the declarant or his agent to residential tenants and subtenants in
possession of a portion of a conversion condominium.
F. "Person" means a natural person, corporation, partnership, limited partnership, trust,
association, or other legal entity.
G. "Tenant" or "subtenant" means any person who occupies and has a leasehold interest
in a rental unit under a lawful rental agreement, whether oral or written, express or implied.
H. "Unit" means a physical portion of the condominium designed for separate ownership,
the boundaries of which are described pursuant to RCW 64.34.216(1)(d). [Ord. 3926 § 1
(Exh. A), 2013; Ord. 3651 § 1, 2007].
19.95.020
Relocation assistance.
A. Declarant shall pay relocation assistance of $500.00 per unit to tenants and subtenants
who elect not to purchase a unit and who are in lawful occupancy for residential purposes of
a unit, and whose monthly household income from all sources, on the date of the notice of
conversion, was less than an amount equal to 80 percent of the monthly median income for
comparably sized households in the Seattle -Everett Standard Metropolitan Statistical Area,
as defined and established by the United States Department of Housing and Urban
Development.
B. The household size of a unit shall be based on the number of natural persons actually
in lawful occupancy of the unit on the date of the notice of conversion.
C. The tenant or subtenant actually in lawful occupancy of the unit shall be entitled to the
relocation assistance.
D. Relocation assistance shall be paid on or before the date the tenant or subtenant
vacates and shall be in addition to any damage deposit or other compensation or refund to
which the tenant is otherwise entitled. Unpaid rent or other amounts owed by the tenant or
subtenant to the landlord may be offset against the relocation assistance.
E. Rights of tenants and subtenants set forth in the notice of conversion pursuant to RCW
64.34.440(1) must set forth tenants' and subtenants' right to relocation assistance as pro-
vided in this section. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, 2007].
19.95.030
Violations.
It shall be a violation of this chapter for a declarant to fail or refuse to comply with the
provisions of this chapter. Each tenant and subtenant who is subjected to a violation of the
provisions of this chapter shall constitute a separate violation. Each day of violation shall
constitute a separate violation. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, 2007].
19.95.040
Civil penalty.
Any person who fails or refuses to comply with the provisions or requirements of this
chapter shall be subject to a civil penalty in the amount of $100.00 per violation per day
from the date that the violation is first committed until the declarant complies with the
requirements of this chapter. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, 2007].
(Revised ) 19-74
Packet Pg. 458
8.3.c
Edmonds Community Development Code
19.95.050
19.95.050
Enforcement.
A. Tenants and subtenants subjected to violations of the provisions of this chapter, or
their agents, may file a complaint with the director. The director is authorized and directed
to receive complaints and conduct such investigations as are deemed necessary such as
contacting declarants and seeking explanation for apparent violations.
B. Whenever it is determined that there has been a violation of this chapter, the director is
authorized to pursue, at the director's discretion, enforcement of the code pursuant to the
provisions of Chapter 20.110 ECDC. [Ord. 3926 § 1 (Exh. A), 2013; Ord. 3651 § 1, 20071.
19-75 (Revised )
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