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2016-12-13 City Council - Full Agenda-1798
1. 2. 3. 4. 5 6 o Agenda Edmonds City Council snl. ynyo COUNCIL CHAMBERS 250 5TH AVE NORTH, EDMONDS, WA 98020 DECEMBER 13, 2016, 7:00 PM CALL TO ORDER/FLAG SALUTE ROLL CALL APPROVAL OF THE AGENDA APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Special Meeting Minutes of December 6, 2016 2. Approval of claim checks. 3. Board & Commission Retirements 4. Board & Commission Reappointments 5. Prosecutor's contract renewal (10 min.) PRESENTATIONS/REPORTS 1. Award Presentation for Rondi Nordal (10 min.) 2. Dale Hoggins Proclamation (5 min.) 3. Edmonds Downtown Alliance 2017 Work Plan and Budget (20 min.) AUDIENCE COMMENTS (3-MINUTE LIMIT PER PERSON) - REGARDING MATTERS NOT LISTED ON THE AGENDA AS CLOSED RECORD REVIEW OR AS PUBLIC HEARINGS 7. ACTION ITEMS 8 9. 10. 11. 1. Award of Edmonds Veteran's Plaza Project (15 min) 2. Potential Action on the Fire District 1 Interlocal Agreement (60 min.) STUDY ITEMS 1. FEMA Flood Insurance Rate Map (FIRM) Update (10 Minutes) 2. Presentation of a TIB Grant for construction funding for the 76th Ave & 212th St. Intersection Improvements (5 min) 3. Approval of Expenditure for Historic Information Panels (20 min.) 4. 2016 Council Contingency Fund Expenditure to Edmonds Veterans Plaza for $4,000 (10 min.) 5. Students Saving Salmon for $5,733.25 meter or $5,800 from Council Contingency Funds (10 min.) REPORTS ON OUTSIDE BOARD AND COMMITTEE MEETINGS MAYOR'S COMMENTS COUNCIL COMMENTS Edmonds City Council Agenda December 13, 2016 Page 1 12. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(1) 13. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION. ADJOURN Edmonds City Council Agenda December 13, 2016 Page 2 4.1 City Council Agenda Item Meeting Date: 12/13/2016 Approval of Council Special Meeting Minutes of December 6, 2016 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 12-06-2016 Draft Council Meeting Minutes Packet Pg. 3 4.1.a EDMONDS CITY COUNCIL DRAFT MINUTES Special Meeting December 6, 2016 ELECTED OFFICIALS PRESENT Dave Earling, Mayor Kristiana Johnson, Council President Michael Nelson, Councilmember Adrienne Fraley-Monillas, Councilmember Diane Buckshnis, Councilmember Dave Teitzel, Councilmember Thomas Mesaros, Councilmember Neil Tibbott, Councilmember 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Al Compaan, Police Chief Phil Williams, Public Works Director Carrie Hite, Parks, Rec. & Cult. Serv. Dir. Patrick Doherty, Econ. Dev & Comm. Serv. Dir. Shane Hope, Development Services Director Scott James, Finance Director Mary Ann Hardie, HR Director Dave Turley, Assistant Finance Director Rob Chave, Planning Manager Rob English, City Engineer Jeff Taraday, City Attorney Scott Passey, City Clerk Jerrie Bevington, Camera Operator Jeannie Dines, Recorder The Edmonds City Council meeting was called to order at 6:01 p.m. by Mayor Earling in the Council Chambers, 250 5t' Avenue North, Edmonds. The meeting was opened with the flag salute. 2. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present. PRESENTATION 1. PRESENTATION ON PARLIAMENTARY PROCEDURE This item was delayed to a future meeting. 4. APPROVAL OF AGENDA COUNCIL PRESIDENT JOHNSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE AGENDA WITH THE FOLLOWING CHANGES: MOVE ITEM 10.2, 2017 LEGISLATIVE AGENDA, TO NEW ITEM 6.3, AND ITEM 9.1, ADOPTION OF THE 2017 BUDGET & USE OF REAL ESTATE EXCISE TAX FUNDS, TO FOLLOW ITEM 6.3. MOTION CARRIED UNANIMOUSLY. 5. APPROVAL OF CONSENT AGENDA ITEMS Edmonds City Council Draft Minutes December 6, 2016 Page 1 Packet Pg. 4 4.1.a COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO APPROVE THE CONSENT AGENDA. Council President Johnson requested the Diversity Commission Chair speak regarding Item 5.5, Appointment of Donnie Griffin to the Diversity Commission. Chair Mario Brown explained the Diversity Commission had an opening created by the retirement of Gayle Ketzel. Twelve applications were submitted, the Diversity Commission interviewed three and selected Donnie Griffin. The Commission highly recommends the Council affirm his appointment. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF NOVEMBER 22, 2016 2. APPROVAL OF COUNCIL MEETING MINUTES OF NOVEMBER 22, 2016 3. APPROVAL OF CLAIM, PAYROLL AND BENEFIT DIRECT DEPOSIT, CHECKS AND WIRE PAYMENTS 4. OCTOBER 2016 MONTHLY BUDGETARY FINANCIAL REPORT 5. APPOINTMENT OF DONNIE GRIFFIN TO THE DIVERSITY COMMISSION 6. CONTINUED PRESENTATIONS CARL ZAPORA PROCLAMATION Mayor Earling explained about five years ago, a new entity was organized, Verdant. Verdant's work, led by Carl Zapora, has been exemplary. He read a proclamation thanking Carl Zapora for his commitment to the health and wellness of the people of Edmonds and encouraging all residents to join in extending our gratitude and appreciation to him for his years of service. Mr. Zapora said Verdant was proud of the work that has been done over the past 5'/2 years, taking a public hospital district whose primary focus was running a hospital and medical care to an organization focused on answering the question, what would it take to make south Snohomish County the healthiest community in Washington? That requires more than just good hospital care, 80% of health and wellness is not dependent on medical care but on lifestyle, good choices, good food choices, healthy living, exercise and managing stress. Among the many joys in this job has been working with fabulous communities. He along with his wife Cheryl Foster are residents of Edmonds; the City, Mayor, Staff, Parks & Recreation Department and many Councilmembers have been great partners and they appreciate the ability to work in partnership to make the community as healthy as it can be. He thanked the Council for recognizing Verdant and its staff, six employees in addition to him. He was thrilled Verdant was making a difference and statistically was helping to improve peoples' lives. 2. PROSECUTOR'S ANNUAL REPORT TO CITY COUNCIL Jim Zachor, Zachor Thomas, referred to the report describing the prosecutor's activity. He introduced members of his staff. Rachel Reich lead counsel for Edmonds prosecution; Melanie Thomas Dane; Molly Dimeson; Jim Zachor; and Chad Krepps and encouraged the Council to visit during court. He provided background, explaining he began providing prosecution in 2000 with Jeff Goodwin who was later appointed Judge to the South Division of the Snohomish County District Court. There have been a lot of changes since that time including the City's new Municipal Court Judge; a new public defender, the Snohomish County Public Defenders Associations; and new standards for public defenders. In the past, Edmonds City Council Draft Minutes December 6, 2016 Page 2 Packet Pg. 5 4.1.a cases could be tried quickly; the new standards require public defenders spend time with their clients and learn about their case which results in negotiating, conferences, talking with witnesses, etc. Zachor Thomas prosecutes for ten cities and reads police reports daily; Edmonds is one of the top Police Department he has worked with. Zachor Thomas prosecutes more misdemeanor cases and more DUIs than the county prosecutor and Edmonds prosecutes more than Cascade District Court and almost more than Evergreen District Court so they need good police reports. They developed a training program to keep the Police Department updated regarding legal activities and changes in the law. They are also on call 24/7 for the Police Department to respond to field work questions about search warrants, arrest warrants, etc. They also do drug and felony forfeitures, a civil action when drugs, cash, vehicles are seized which benefits cities directly. He noted with a second DUI, the vehicle can be forfeited. Mr. Zachor commented the volume of cases appears to be peaking again and DUIs are up despite education; drugs comprise almost 50% of the DUIs. Their firm was hired to do PSR training for all the cities in Snohomish County updating them regarding DUIs. His staff takes classes regarding DUIs and they prosecute them hard. There have been changes in the breath testing machines and so far, they have been successful in overcoming challenges. They are extremely hard on drugs and represent the South Snohomish County Narcotics Task Force that Edmonds participates in; who also benefits from forfeitures and drug seizures. They also prosecute domestic violence cases; the Edmonds Police Department has a Domestic Violence Coordinator, who acts as a liaison between the Police Department and the Prosecutor's Office. Without that coordinator, it would be much more difficult to prosecute domestic violence cases. Ms. Reich is one of most successful prosecutor of domestic violence cases, one of the few who has prosecuted and won cases against domestic violence perpetrator where the victim refuses to cooperate. Councilmember Teitzel asked if DUIs associated with marijuana have increased since the State legalized marijuana. Mr. Zachor answered they still prosecute marijuana cases for people under 21; it is treated as a minor in possession (MIP). He estimated one-third of their cases are marijuana DUIs. A process has been established to get a search warrants to draw blood. In the past it required a warrant from the prosecutor and approval by the judge; that process has been streamlined to be pre -approved, submitted to the judge and blood drawn. The legislature established mandatory limits for marijuana that establish guilt; creative challenges to drugs and alcohol have made the system more complicated including efforts to make a BAC or drug reading evidence toward guilt but not establishing guilty. Councilmember Nelson thanked Mr. Zachor and his attorneys and staff for all they do for the City. Observing they represent ten cities and that he has been providing prosecution for some time, he asked if there were trends and/or crimes unique to Edmonds. Mr. Zachor said they review cases for filing; the list of cases in their report does not include all the cases Ms. Reich reviews for filing. There are new standards at Snohomish County; in the past if a person stopped for shoplifting had a vial of heroin, it would go to Snohomish County for prosecution. Snohomish County no longer accepts certain levels of drugs despite the statute that allow prosecution for a felony for even a drop of heroin. They are also seeing more paraphernalia cases, in some cities the charge is reduced controlled substance, a gross misdemeanor. He noted a consideration in prosecution is jail time which impacts jail budgets. They still do a lot of shoplifts; in half of the shoplifts, the person is carrying drugs. Fence units are fencing items people steal and turning the funds into drugs and gift cards. The Police Department is pursuing the fencers which will be felony cases. Drugs are the reason for most burglaries, shoplifts and DUIs. Heroin has become the cheapest drug to make. He commented on a recent meth case where a 27-year old looked 55 years old. Councilmember Buckshnis said $50,000 was added to the prosecutor's budget. She remarked his report was very well written and asked him to summarize why the additional funds were necessary due to standards set by the Supreme Court. Mr. Zachor responded the public defender now must spend time with Edmonds City Council Draft Minutes December 6, 2016 Page 3 Packet Pg. 6 4.1.a defendants. In the past, they would do 25-40 pre -trials in one day, they now touch 80-90 cases during the same time period. Two people in this office do review and preparation; the public defender often asks for more time. The Supreme Court requires the public defender to interview people and talk with the Police; their office attends the meetings with the Police Department. DUIs are more complicated, his office is the highest trained DUI practice but it takes longer. If they do not set up cases right, they don't get a plea bargain and it goes to trial. Councilmember Fraley-Monillas asked him to comment on the increase in sex slavery crimes against women and children in Snohomish County, noting there have been some incidents along the corridor. Mr. Zachor described a case where a woman called and said she was being held. Research found she had been picked up in Portland brought to the Drift -on -Inn and used as a slave for prostitute services. The person responsible is now serving 25 years in federal prison due to the Edmonds Police Department's efforts and a special unit from the Snohomish County Sheriff's Office. Mayor Earling advised the Prosecutor's contract will be discussed later on the agenda. 3. 2017 LEGISLATIVE AGENDA Economic Development and Community Services Director Patrick Doherty explained every year the City prepares an agenda for the upcoming legislative session. In preparing the agenda, they look at what was left over from the previous session, liaison with other agencies in the area including Snohomish County, Snohomish County Cities, Economic Alliance of Snohomish County; Department Directors research issues; Ms. Ziegler identifies issues that have arisen since the last session and they meet with Councilmembers individually to address items of importance. The legislative agenda is a compilation and upon approval will become the City's legislative agenda and will be shared with the legislature. Jennifer Ziegler reviewed: • 2016 Interim Activities and Issues o Homelessness, Affordable Housing and Mental Health ■ Reauthorization of portion of document recording fee, the primary funding source for homelessness and affordable housing services ■ $200 million request from the Housing Trust Fund for affordable housing ■ Potential for a local option ■ More funding for mental health beds o Infrastructure ■ Public Works Trust fund failing ■ Way to keep loan payments in the program ■ Ways to make financing more affordable for local government 0 1 % Property Tax Cap Coalition ■ Proposal to allow growth to occur based on population and inflation with 5% cap o Public records stakeholder group o Criminal Justice Training Commission (CJTC) Funding Request ■ Without an additional $2.4 million for 8 additional classes, current wait time of 4-6 months will increase to 12-18 months o Federal Transportation Funding Distribution ■ Local government will get more of new transportation funding but will be a competitive program o Model Toxics Control Act Governor's Workgroup ■ Do not anticipate this will be a reliable, long term funding source o B&O Licensing Work Group ■ Model ordinances especially for transient businesses o Growth Management Act House Local Government Work Sessions Edmonds City Council Draft Minutes December 6, 2016 Page 4 Packet Pg. 7 4.1.a ■ Expect legislation to make changes o Use of Deadly Force Task Force ■ Expect legislation or way for officers to consider means other than deadly force o Body Worn Cameras Task Force Legislative Outlook o Continue to have close margins between Republicans and Democrats in both chambers, as well as new statewide electeds in some positions o Final biennium to fulfill state funding obligations for basic education. Most estimates are between $3 and $3.5 billion o State revenue projections are generally stable -marijuana revenues up sharply o We will have to play defense on state shared revenue Draft Legislative Priorities o Move Forward Highway 99 Capital Funding ■ $10 million Legislature provided in Connecting Washington Transportation Funding Package not available until 2021-2023 ■ City completing subarea plan for Highway 99 corridor ■ Accelerating $500,000 to the 2018-2020 biennium would enable detailed design work to begin o Capital Request for Frances Anderson Center ■ $350,000 to fund repair of leaking roof o Funding for Waterfront Crossing Alternative ■ City and local partners provide up to $300,000 seed money to leverage $600,000 State match in 2017 ■ Have SR-104 added as a designated Urban Connector on WSDOT's Freight Project list to qualify that corridor for greater federal/state funding sources o Public Records Cost Recovery and Policy ■ Stakeholder group meeting since June ■ State Auditor's Office released study that reported on funds spent on public records requests and found that 17% of requests are completed in one day and 47% in five days ■ May be support for fee for electronic records and customized access o Invest in Funding to Support Services that Address Homelessness and Affordable Housing ■ Support efforts to: - Retain and Increase the Document Recording Fee - Support the 1115 Medicaid Waiver for Permanent Supportive Housing - Fully Fund Housing Trust Fund Support Items o Edmonds Senior Center Funding o Bolster Resources for Infrastructure Investment o Criminal Justice Training o Public Defense Costs o Gun Safety o Property Tax Growth o Fiscal Impacts of Legislation and Rule -Making o Property Tax Growth o EMS Levy o Washington Wildlife and Recreation Program o Growth Management Act Review o Fiscal Sustainability for Local Governments o Environmental Issues o Puget Sound and Salmon Recovery o Opiate Overdose Prevention and Medication -Assisted Treatment o Support Other Partners' Agendas Edmonds City Council Draft Minutes December 6, 2016 Page 5 Packet Pg. 8 4.1.a • Next steps o Adopt legislative agenda o Meet with legislative delegation 0 2017 legislative session begins 1/9 Councilmember Buckshnis commented the report was very complete and included the environmental issues she had concerns about. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO APPROVE THE 2017 EDMONDS LEGISLATIVE AGENDA. Councilmember Fraley-Monillas asked about Medicaid Waiver for Permanent Supportive Housing and what would be eligible for Medicaid funding. Ms. Ziegler answered ways to get people into affordable housing such as partnering with a non-profit to assist someone receiving Medicaid services to receive affordable housing. Councilmember Fraley-Monillas asked if these were extra funds from Medicaid. Ms. Ziegler answered existing Medicaid funding but a different use of some of the funds. MOTION CARRIED UNANIMOUSLY. 9. ACTION ITEMS 1. ADOPTION OF THE 2017 BUDGET & USE OF REAL ESTATE EXCISE TAX FUNDS Finance Director Scott James reviewed new reporting requirements mandated by the State Legislature: • During the 2015 legislative session, the state legislature placed significant additional restrictions on the use of REET funds for maintenance. • Old Rule: The maximum amount of each REET fund that may be spent on O&M is the greater of $100,000 or 35 % of the available funds, not to exceed $1 million per year. • New Rules: The maximum amount of either REET 1 or REET 2 that may be spent on maintenance is the greater of $100,000 or 25% of the available funds, not to exceed $1 million per year, and • Meet New Reporting Requirements o The local government must prepare a written report demonstrating that it has, or will have, adequate funding from all sources of public funding to pay for all capital projects identified in its capital facilities plan for a two-year period o This report must be adopted as part of the city's or county's regular budget process and must include: ■ Information necessary to demonstrate that the local government has, or will have, adequate funding from all sources to pay for all capital projects identified in its capital facilities plan. ■ Exhibit B in Budget Ordinance contains schedules illustrating: - How revenues collected under REET 1 and REET 2 have been used during the prior two-year period and the succeeding two-year period: Street Expenditures - How revenues collected under REET 1 and REET 2 have been used during the prior two-year period and the succeeding two-year period: Parks Expenditures Mr. James displayed the Council Requested Budget Changes, highlighting new Items #14 and 15: Item # Budget Book Page Description Cash Increase (Decrease) Yes/No GENERAL FUND 1 Added 11/22 Add Social Worker $ 50,000 Yes 2 1 Added 11/22 Add Parking Enforcement Officer 82,300 ? Edmonds City Council Draft Minutes December 6, 2016 Page 6 Packet Pg. 9 4.1.a 3 Added 11/22 Pedestrian Safety Training 15,000 ? 4 Added 11/22 Health District Contribution 41,000 Yes 5 Added 11/22 Increase Annual Senior Center Contribution 15,000 Yes 6 Added 11/22 1 Radar Speed Indicator Trailers 22,000 Yes 7 Added 11/22 Change Miscellaneous to Council Contingency $0 Yes 8 Added 11/22 Reduce Professional Services Budget from $12,000 to $6,000 (6,000) Yes 9 Added 11/22 Reduce Travel Budget from $3,000 to $1,000 (2,000) Yes 10 Added 11/22 Reduce Rental Budget from $10,000 to $5,000 (5,000) Yes 11 Added 11/22 Reduce Misc. Budget from $13,000 to $5,000 (8,000) Yes 12 Added 11/22 Pine Street Lights 20,000 Yes 13 Added 11/22 Remove Decision Package (8,000) Yes 14 New Item Add $5,000 back to Council Miscellaneous Fund 5,000 ? 15 New Item COLA Salary Increase for the Mayor 3,108 ? Impacts to General Fund Budget $172,258 Item 14 - Add $5,000 back to Council Miscellaneous Fund Councilmember Buckshnis explained there was $7,000 in Miscellaneous last year; her proposal is to put $5,000 of the $7,000 back to provide funds for Council training, etc. She said the amount could be reduced but felt $5,000 was appropriate. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO ADD $5,000 TO COUNCIL MISCELLANEOUS FUND. MOTION CARRIED UNANIMOUSLY. Item 15 - COLA Salary Increase for the Mayor Councilmember Teitzel explained he requested this addition; his research found there had been no increase in the Mayor's base salary except for a 2% COLA in 2012. Inflation over that time as increased since 2011 by 12.4%, effectively reducing the Mayor's spending power relative to the rate of inflation. The Council recently agreed to form a Salary Commission that will be implemented next year to consider the Mayor and Councilmember's salaries, however, it is appropriate to approve a minor COLA pending the Salary Commission's deliberation. The Mayor manages a $100 million enterprise which is more than a 40 hour job, and he is doing a great job. He supported a 2.5% COLA increase. COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER NELSON, TO IMPLEMENT A 2.5% INCREASE TO THE MAYOR'S BASE SALARY. Council President Johnson agreed the Mayor was doing a fantastic job representing the City. However, she did not approve of providing a COLA at this time due to the Council's formation of a Salary Commission whose job is to consider the salaries of all elected officials including COLAs. Therefore, it would be imprudent for the Council to make an individual decision at this time. She preferred to allow the Salary Commission to consider COLAs since 2009 and make a decision. Councilmember Buckshnis said she has considered this for about six months and recalled the Council/Legislative Assistant Andrew Pierce provided an excellent presentation that included a much large increase. The proposed 2.5% COLA will bring the Mayor's salary to $118,000, a limited amount for someone overseeing a $110 million corporation, and show the Council's appreciation. She agreed the Salary Commission likely will establish a more justifiable rate. She supported the motion. Councilmember Fraley-Monillas said the City is not a corporation, it is a government entity and there are differences between the salaries for Mayors, County Council, etc. and private business. A COLA is also not a performance based increase. Although she agreed with Council President Johnson's point of having Edmonds City Council Draft Minutes December 6, 2016 Page 7 Packet Pg. 10 4.1.a the Salary Commission consider the Mayor and Council's salaries, a 2.5% increase would be added to the Mayor's salary and would be part of what the Salary Commission considers. As the Mayor has not had a COLA in four years, she supported the proposed COLA. MOTION CARRIED (6-1), COUNCIL PRESIDENT JOHNSON VOTING NO. Mr. James reviewed the following Staff Recommended Budget Changes, highlighting new Items #2 and 3: Item # Budget Book Page # Description Budget Increase Decrease Yes/No GENERAL FUND 1 43 Increase budget for Prosecutor contract $50,000 Yes 2 New Item Initiative 1433 — Minimum Wage Increase 4,000 3 New Item Senior Center Insurance 8,700 Impacts to General Fund Budget $62,700 HOTELIMOTEL FUND 2 95 Increase budget for Snohomish County Tourism ($200) Yes 2 95 Decrease budget for Miscellaneous $200 Yes Impacts to Fund 120 Budget $0 Item 2: Initiative 1433 — Minimum Wage Increase COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE ITEM 2. Councilmember Fraley-Monillas asked how the amount of $4,000 was determined. Mr. James answered it was determined by considering salary ranges, estimated hours, and the difference between the current rate and the proposed $11 minimum wage as well as FICA. Councilmember Fraley-Monillas asked how many staff are paid at that level. Mr. James estimated 12. Parks & Recreation Director Hite advised most of the Parks & Recreation part-time hourly and seasonal staff earn more than $11/hour. The $11/hour is the first year implementation; increases will be required in 2018-2020. This year's impact is minimal; there are 8- 10 people in that range. MOTION CARRIED UNANIMOUSLY Item 3 - Senior Center Insurance Mr. James said he was recently informed by WCIA that the City signed up for wrong policy for flood insurance in 2007. As the City currently owns the building, WCIA recommends increasing the level of flood insurance and the cost is $8,700 in 2017. When the Senior Center is rebuilt, they will own the building which will eliminate some expenses. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE ITEM 3. MOTION CARRIED UNANIMOUSLY. Councilmember Buckshnis thanked everyone especially Public Works Director Phil Williams, noting she has talked with every director and has reviewed the budget very carefully. She thanked Mr. James for the time he spent reviewing the budget with Council. COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE ORDINANCE NO. 4054 AS AMENDED, AN ORDINANCE OF THE CITY OF Edmonds City Council Draft Minutes December 6, 2016 Page 8 Packet Pg. 11 4.1.a EDMONDS, WASHINGTON, RELATING TO THE BUDGET FOR FISCAL YEAR COMMENCING JANUARY 1, 2017. MOTION CARRIED UNANIMOUSLY. 7. AUDIENCE COMMENTS - None 8. PUBLIC HEARINGS PUBLIC HEARING AND POTENTIAL ACTION ON 2016 COMPREHENSIVE PLAN AMENDMENTS Planning Manager Rob Chave explained because a major Comprehensive Plan update was done last year, only minor amendments were required this year, 1) integrating the Marina Beach Master Plan, 2) adding an implementation action to the Capital Facilities element (similar to other plan elements, and 3) adopting the Capital Facilities Element. Council President Johnson recalled last week she asked questions regarding the Marina Beach property. Mr. Chave referred to the explanation in the agenda memo, explaining the Shoreline Master Program (SMP) does not specifically address dog parks, only parks in general which are allowed in the shoreline. If a specific application were submitted such as dog park, staff would consider permitted uses in the SMP and then the details such as how it is operated, etc. would be considered which could result in conditions. He summarized a dog park was potentially allowed in the shoreline environment. Council President Johnson referred to the August 12, 2015 Planning Board minutes that appear to contradict that statement; then -Chair Tibbott asked specifically about the dog park and Keely O'Connell explained "In general, they also know that the impact of waste (solid and urine), impacts water quality, and a park like the off -leash area would not likely be permitted on Puget Sound today. She summarized that, at this time, the City does not have enough studies to know, by the numbers, what the direct impact is. However, it is known that an off -leash park is not the best use of a beach property, especially one that is protected for marine habitat." Mr. Chave responded Ms. O'Connell was not necessarily talking about the SMP or the City's regulations. Council President Johnson recalled this was during a discussion of the Marina Beach Master Plan. The proposed change is to correct a discrepancy between the Marina Beach Plan and the Comprehensive Plan. The existing policy states the dog park should be relocated; the new policy says it should be consistent with the SMP. She commented that may be nonsense without knowing what it means. She asked whether the dog park was protected by grandfathering, commenting the proposed change to make it consistent with the SMP did not make sense to her. Mr. Chave responded there is nothing in the SMP that precludes the siting of a dog park, either where it is, its current configuration or a reconfiguration. Subsequent to the Planning Board's discussion, the Council approved the Marina Beach Master Plan which includes a reconfigured dog park. If there were an inconsistency with the SMP, it should have come up then. Council President Johnson pointed out it did not and that is the reason for the proposed change to the Comprehensive Plan to be consistent with the adopted Marina Beach Plan. She questioned the logic of changing the policy to compliment the Plan. Mr. Chave said the policy is not in the SMP, it is in the Comprehensive Plan. The intent of the proposed change is to resolve the language and since the action by the Council regarding Marina Beach led to the conclusion that it was compatible, it makes sense to close the loop and modify this policy that seems to potentially be in conflict. He summarized several different actions have been taken at different times; the intent was to resolve that and bring them into consistency. At Council President Johnson's request, Mr. Chave provided the new policy language, `Ensure uses in environmental sensitive areas are consistent with critical area regulations and the Shoreline Master Program." Council President Johnson said that's nonsense because there is nothing in the SMP or the critical area regulations regarding dog parks. Mr. Chave said, "Ensure that uses in environmentally Edmonds City Council Draft Minutes December 6, 2016 Page 9 Packet Pg. 12 sensitive areas..." is a broad statement that does not specifically address dog parks. The language states any use in this environment should be consistent with the SMP and the critical area regulations. Council President Johnson agreed but said that did not address the difference between the policies. Mr. Chave explained it is shifting from a specific policy or statement that conflicts with other actions the Council has taken and making it a more general, positive statement that would apply to a variety of uses. Councilmember Tibbott recalled in speaking with Keely O'Connell at the Planning Board about the dog park in relation to the potential daylighting of Willow Creek, she said the dog park would not prevent a fully functioning habitat for salmon. Councilmember Tibbott was satisfied with the proposed language and suggested proceeding with the understanding, 1) monitor how the dog park relates to the salmon habitat, and 2) whether there are recreational uses other than a dog park that would be more suitable for that environment. Mr. Chave said the State monitors water quality on beaches all over Puget Sound and are very aware of the uses at Marina Beach. It was his understanding, if the State finds a problem, they will notify the Health Department who follows up locally. That monitoring program is the appropriate way to ensure a particular use does not create problems. He summarized there are ways to condition or ensure that a particular use complies with the SMP and critical area regulations; it is unusual to single out a particular use such as relocating the dog park as it conflicts with other actions the Council has taken. The Marina Beach Plan will undergo permitting in the future. Council President Johnson relayed her understanding the State tests the water for fecal coliform; however, dogs produce a great deal of urine and the water is not tested for pH. She recalled testimony at the Planning Board that during low tide, the flora and fauna in front of the dog park is quite sterile, a visible difference. She suggested studying more than just fecal coliform. If the goal is to bring back salmon to the marsh, efforts need to compliment and encourage the return of salmon to the marsh. Mr. Chave commented that would be relevant during the permitting discussion. Mayor Earling opened the public participation portion of the public hearing. Hearing no comments, Mayor Earling closed the public participation portion of the hearing. Council President Johnson requested action be taken at next week's Council meeting. Councilmember Buckshnis pointed out no one spoke at the public hearing. She reiterated Edmonds was not the only dog park located near water. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO APPROVE THE 2016 COMPREHENSIVE PLAN AMENDMENTS. Councilmember Teitzel pointed out the CFP includes $10,000 in 2017 for the trackside warning system but nothing in future years and a total cost in excess of $300,000. He asked how that cost would be reflected in the CFP. Public Works Director Phil Williams advised it would reconciled via the yearend budget amendment. The intent was to expend most of the funds in 2016 with a small amount carried over into 2017 but the opposite has occurred. A meeting with BNSF today indicated there was unlikely to be any progress this year but hopefully in first quarter 2017. Approximately $9,000 - $10,00 has been spent this year and the rest will be spent in 2017. Councilmember Teitzel recalled the Council approved this project last year not anticipating the problems that have been encountered with BNSF related to signal timing, etc. He recalled a commitment at one point to bring this back to Council for confirmation to proceed with the project knowing those challenges exist. He asked if double tracking would have any effect on the trackside warning system related to the number of horn blasts. Mr. Williams answered double tracking would not change the number of horn blasts; the number of trains could possibly reducing them. Currently there is sequential passing of trains Edmonds City Council Draft Minutes December 6, 2016 Page 10 Packet Pg. 13 4.1.a on the single track. Double tracks would allow trains to go both directions at the same time, resulting in the activation of a horn for trains traveling north and southbound at the same time. How often that would occur would require further study but he did not anticipate the number of horns would increase. The location of the horns will work with double tracking. Councilmember Teitzel asked whether input had been sought from other communities on Puget Sound that have installed trackside warning systems. Mr. Williams answered several have been installed near Lakewood; they are very happy with their operation. Councilmember Teitzel how asked how to ensure train engineers did not blow their horn manually where entering a zone with a trackside warning system. Mr. Williams said under FRA rules, engineers have the right to blow their horn if they see fit to do so. Likely the only time that would happen is if they passed the whistle board and the signal system was not working or there was something on the track. They are not obliged to do so and are encouraged not to unless they feel it is necessary. Councilmember Teitzel concluded there would not be the same number of manual horn blasts plus the trackside warning signals. Mr. Williams said a manual horn would be a rarity, not a normal activity. Councilmember Fraley-Monillas asked Council President Johnson why she wanted to postpone action for a week. Council President Johnson said in general, a public hearing is an opportunity to get public input. Councilmembers also collect information via other methods and delaying a week after the public hearing provides the Council extra time before making a decision. Although no one spoke at tonight's public hearing, she and many others are concerned about the return of salmon to the marsh. She did not want to offend any dog owners or dogs and realized the dog park was a community asset beyond Edmonds, but it was important to have a thoughtful opportunity to consider whether the amendment is needed. Consideration may need to be given to monitoring the water for pH. She sees a potential conflict between dogs and salmon and wanted an extra week for the public to weigh in. MOTION CARRIED (6-1), COUNCIL PRESIDENT JOHNSON VOTING NO. Mayor Earling declared a brief recess. 2. PUBLIC HEARING ON THE FIRE DISTRICT 1 INTERLOCAL AGREEMENT City Attorney Jeff Taraday commented the Interlocal Agreement with Fire District 1 (FD1) has been in the works for some time. He introduced Finance Director Scott James and Dr. Stephen Knight, Fitch & Associates, who was hired to advise the City. The Interlocal Agreement in the packet is the Mayor's proposed amendment to the Interlocal Agreement with FD L The Council makes the decision whether to proceed and there are other options if the Council is not satisfied with the Mayor's proposal. As background, Mr. Taraday explained the City entered into an agreement with FD1 for fire and EMS services in 2009 and service officially began January 1, 2010. For the first five years of that agreement, neither party could terminate. Now the agreement is terminable by either party upon two year's notice. In August 2014 the City received an invoice for $1.67 million attributable to a recently completed collective bargaining agreement between FD 1 and the union. The agreement was retroactive to 2013 which resulted in a large invoice. The invoice was somewhat of a surprise to the City; the City agreed to pay the invoice but decided to take a closer look at fire service in general. As the City needed expertise to assist with that, staff began researching fire and EMS consultants in April 2015; the City Attorney and Finance Director invited five firms and a local fire chief to interview and narrowed consultants to three for interviews by the Mayor and Councilmembers Buckshnis, Fraley-Monillas and Petso in May 2015 and ultimately Fitch & Associates was selected to guide the City through this process. Mr. Taraday explained the City and Fitch & Associates agreed on a scope of work and signed a contract on June 17, 2015. Dr. Knight made a presentation to Council in February 2016 of several different Edmonds City Council Draft Minutes December 6, 2016 Page 11 Packet Pg. 14 4.1.a options for configuring fire and EMS service including the status quo. Fitch & Associates finalized its report in April 2016 and that information was used to begin discussions with FD1 this summer. He was hopeful the Council would approve of the proposed Interlocal Agreement and take final action next week. Mr. Taraday displayed a map of FD1, identifying the three fire stations previously operated by City of Edmonds until the City began contracting with FD1 in 2010, Stations 16, 17 and 20. Because the City contracts with FD1, the City is essentially being served by an entity with a much larger area so occasionally Station 19 and Lynwood Station 14 also serve the City. The primary sources of service are Stations 16, 17 and 20. He described the status quo: • Station 16: cross staffed engine and aid unit (EMT), total 3 staff members • Station 17: cross staffed engine and aid unit (EMT) plus a dedicated paramedic unit with 2 paramedics, total 5 staff • Station 20: cross staffed engine and aid unit (EMT), total 3 staff members • Total staff on duty citywide 24/7: 11 including 2 paramedics Mr. Taraday said one of the questions that prompted the City to consider if service improvements could be made was "What if two ALS calls occur at same time?" He referred to the map of stations, identifying the paramedic unit at Station 17, no paramedics at Station 16 or 20, explaining with two paramedics on the same unit, one call wipes out the City's paramedic capabilities which was not viewed as a good system design. Most of FD1 has a paramedic at each station. Another question the City considered was how busy are Edmonds fire stations under the status quo? Mr. Taraday displayed a Unit Hour Utilization by Unit chart, included in Fitch & Associates report to the City, that measured the unit hour utilization for service at the three Edmonds stations. The utilization threshold established by the International Association of Firefighters is 0.30; Edmonds stations are at 0.10 or lower utilization, which basically says the current fire stations are not that busy. He assured this was not criticism of FD1 or firefighters, they do a great job which was confirmed by Fitch & Associates. This analysis appears to indicate there is some excess capacity. The Interlocal Agreement established 0.25 unit utilization as a negotiation threshold for when the contract could be revised. Over time it is assumed call volumes will continue to increase to a point where service needs to be added to ensure firefighters are not too busy. Mr. Taraday explained Alternative 1, converting the 24-hour Medic 17 to a peak hour unit, is not being pursued as this issue is being litigated between FD1 and the union. The union is opposed to part-time paramedic units and want all paramedic units to work 24-hour shifts. Alternative 3, which removed the engine from Station 17, reducing the number of engines in Edmonds from 3 to 2, is also not being pursued. The City has a three -engine capability today and will have three engine capability under the Mayor's proposed agreement. Mr. Taraday reviewed Alternative 2, the recommended proposal: • Station 16: Engine/medic — 3 staff • Station 17: Engine/medic — 3 staff • Station 20: Engine/medic — 3 staff • Total staff on duty citywide 24/7: 9 including 3 paramedics He displayed a pie chart illustrating the number of incidents, pointing out 30.3% of all calls to FD1 are EMS/ALS. It was felt the City would be better served by adding paramedic to all stations. In addition to the advantage of adding a paramedic to each station, there is a financial advantage of going from 11 total staff to 9, a savings of $1.36 million in 2017. If the City wanted to retain the status quo, another $1.36 million would need to be identified in the budget. He clarified the additional $1.36 million to retain the status quo includes an assumption that FD1 would no longer be willing to continue with the current Edmonds City Council Draft Minutes December 6, 2016 Page 12 Packet Pg. 15 4.1.a arrangement where the City only pays 77.79% of the cost of staffing Edmonds stations. Under the original Interlocal Agreement with FD1, the cost of operating the three stations was planned to be split per the following formula: • Edmonds: 77.79% Woodway: 9.13 Esperance (FD1): 13.08% Mr. Taraday reviewed several issues addressed in the agreement: Woodway Woodway no longer contracts with FD 1 so the revenue that was contemplated in the original agreement is not being paid by Woodway. It could be argued that is FD1's problem, not Edmonds'. That is true in the short term but the contract is terminable by FD1 upon two years' notice. FD1 leadership team has made it clear to the City's negotiating team that the current 77.79% is not sustainable or acceptable going forward. Technically FD1 probably could be forced to honor that arrangement for two years; however, it would be invite a different relationship with FDI and likely result in a notice of termination shortly thereafter, requiring the parties to return to the bargaining table and a similar proposal. No one wants there to be a question about who is providing fire service long term; the prospect of a terminal notice should not be entertained with any seriousness. The FD 1 negotiating team has agreed that if Edmonds can bring Woodway back, the City has the right to subcontract with Woodway. He clarified the FD1 Board has not yet approved the proposed agreement. Negotiation Thresholds The agreement also includes negotiation thresholds that identify when to renegotiate, 1) unit utilization factor (0.20), 2) neighboring unit utilization factor (how often is Edmonds getting service from Station 14 or 19 or other stations) and 3) transport balance factor (outside Edmonds FD1 unit responds to Edmonds and transports but does not receiving transport fee). Out of Balance Transport Fees The proposed agreement includes a provision if transport fees are out of balance, a portion is withheld until balanced. Esperance Offset Under the original agreement FD1 paid 13.08% to service that area. FD1 is willing to transfer all the fire/EMS tax revenue collected in this unincorporated area to Edmonds via an offset in the City's payment to FD 1. City Retains Authority to Set Level of Service Language has been added to clarify that the City always retains the legislative discretion to establish the level of service for Edmonds. Turnnut Time Fitch & Associates recommended reducing the turnout time in Edmonds stations closer to the national standard. FD1's standard is 2:15 which is not being met; FD1's turnout time is 2:51. District leadership is interested in improvement but there are potential financial impacts to improving turnout time. Once a dollar amount is determined, that information can be presented to the Council and FD1 and the City can discuss who bears that cost and/or if the turnout standard should be changed. Retroactive Invoices The City will receive an invoice on September 1 that establishes a reliable estimate of the eventual contract payment. Edmonds City Council Draft Minutes December 6, 2016 Page 13 Packet Pg. 16 4.1.a Outstanding Issues The agreement includes language in Section 2.3 that FD1 may not be able to agree to. The current firefighters' shift is 24 hours and the schedule is one day on, one day off, one day on and five days off. Firefighters may trade days which results in straight 72 hour shifts. This was an issue for the City's negotiating team due to public safety concerns with working a 72-hour shift. Language in the contract states staff in Edmonds can only work a maximum 48-hour shift and if necessary, work a third day in another jurisdiction. This may need to be bargained and because the union does not want to give up the ability to have a 72-hour shift, FD1 may not be able to agree to this provision in the agreement. Mayor Earling opened the public participation portion of the public hearing. Mayor Earling relayed that Council President Johnson, Mr. Taraday and he agreed to allow 30 minutes for testimony; due to the number of audience members present, he asked how many audience members planned to testify. In addition to 3 on the sign -in sheet, 8-9 indicated they wished to speak. Mayor Earling advised each would be allowed 3 minutes to testify. Laura Johnson, Edmonds, thanked the Council for reviewing emergency services to ensure the community is covered with superior service. As the mom of an EpiPen child, emergency services and response time are vital. Before taking camping trips, they locate emergency services and the hospital and have altered plans based on their availability. One of the deciding factors in purchasing a home in Edmonds was the proximity to emergency services and the hospital. The decision made in 2009 to contract with FD 1 was beneficial to the City; during 2009 negotiations, the Council made it clear they would not accept lowering the level of service, even as the City cut other costs due to the recession. After reading the proposal, she wondered what had changed. Rather than analyzing if a prudent decision was made in 2009, the review is geared toward cutting costs. Option 2 is a 20% reduction in FTE, going from 11 to 9, although it is packaged as enhancing service through cost cutting. She supported enhancement which may include reallocation of ALS personnel but enhancement via cost cutting reduction in personnel is rhetoric that has been tried before, often resulting in less than positive results. In this case, less than positive results could mean delayed response time and possibly death. Edmonds is growing, increasing the demand on emergency services and adding traffic which increases response time. The City is in a good financial position but that will not always be the case and she respected future planning. Cuts should begin at the bottom with less serious services, not at the top with vital life-saving services. The City currently has superior service including a 64% heart attack survival rate, one of the top in the nation. She understood that Option 2 adds additional life-saving personnel but it cuts three fire/BLS trained personnel which will have an effect on service. She concluded this was not an enhancement, it was a reduction, a reduction she was not comfortable with and one she urged the Council to reconsider. Sally Merk, Edmonds, a downtown resident for 29 years, expressed support for maintaining and possibly increasing fire station personnel. As Mr. Hoover noted in his comments to My Edmonds News, this pre-2001 standard is very inadequate. In 1997, she called 911 after her husband appeared to be having a heart attack, administering CPR while her 4-year old watched. The medic unit arrived 7 minutes later to her home 2'/z blocks from Station 17 because they were at another call. Going back to those standards could increase the risk of lives lost and another 4-year could lose a parent. Brian Borofka, Edmonds, said his brother-in-law is a firefighter and he appreciates the training, skills and risk firefighters take. Having said that, he referred to a letter to Council expressing his and his wife's support for Alternative 2. After reading the materials prepared by Mr. Taraday and Mr. James and reviewing the Fitch report, they believe Alternative 2 provides a precautionary approach that provides an adequate level of service as well as a monetary reduction. An in -home survivor of cardiac arrest, he assured he did not make that recommendation lightly. Looking at the risks and the needs the City faces, he and his wife recommend moving forward with Alternative 2. Edmonds City Council Draft Minutes December 6, 2016 Page 14 Packet Pg. 17 4.1.a David Williness, Edmonds, City of Kirkland firefighter, relayed Option 2 is a bad choice for the City. The City currently has four emergency response units in service; the recommendation is to reduce that to three, a significant reduction in available emergency resources. He was satisfied with either a dedicated medic unit or spreading medics between units, however reducing the four unit system to three units was a bad idea. This staffing change affects his family's ability to receive emergency medical and fire suppression services as well as affects firefighters in the City. Not having enough firefighters at a fire makes it more dangerous for the responding firefighters. He expressed support for maintaining current or increasing staffing levels. As an Edmonds taxpayer, he would put his dollars behind that support. A. J. Johnson, representing the firefighters, said when a study is commissioned and the original question is how to cut costs in public safety instead of what is the best public safety service we can afford, the result is a flawed study. Over the last week, he has corresponded with most Councilmembers and he appreciated their responses. However when Councilmembers reply that the proposed plan is an increase in service, he said they were 100% wrong. Edmonds' population as well as call volumes have increased over the past six years. He questioned the choice to cut public safety services, pointing out that as cities around Edmonds are planning for future population growth and trying to meet the needs of their citizens by adding staff to their Fire Departments, Edmonds is doing the exact opposite. Edmonds' location on Puget Sound is unique because another jurisdiction cannot respond from the west, making it very important to appropriately staff the downtown station. FD1 is proud of having one of the highest cardiac arrest survival rates. Fire personnel are not against single medic staffing but they are opposed to reducing staffing from 11 to 9. He urged the Council to reconsider. Drew Gardner, Edmonds, a firefighter/EMT on Whidbey Island, was shocked and saddened to learn about the proposed fire and medical service cuts the Mayor proposed. His department on Whidbey Island serves a population less than half Edmonds' population; they have two fully staffed medic units as well as engines and aid units that operate within the district 24/7/365. Over the last four years, the department has had a 25% increase in calls due to increasing residential population, similar to Edmonds and the rest of Western Washington. Their department is considering ways to add more positions to meet the increase in call volume and meet the community's needs. He urged the Council to think about Edmonds citizens' needs first; reducing first responder staffing is not an appropriate solution in balancing the City's budget. The City needs fire and medical services staffing maintained at current levels or increased at Stations 16, 17 and 20 to best serve the citizens of Edmonds. As a taxpayer, he urged the Council to consider his comments. Jolanda Matheson, Edmonds, referred to her email to Council stating her concern and appreciated the responses from Councilmembers Buckshnis and Mesaros. Although the proposal increases paramedics from two to three, she was concerned about the reduction in EMTs from six to three. She viewed this as a decrease in service and she did not understand why it would be done when the City's revenues are better than they were six years ago. Jim Matheson, Edmonds, said he served on the National Academy of Science Study of the Fukushima Daiichi nuclear disaster. Fukushima Daiichi played the statistics; statistically a tsunami would not happen so they did not prepare. A reactor to the north that prepared for disaster was undamaged and people sheltered there when the town was destroyed by a tsunami. He expressed concern with the methodology, relaying that at Fukushima Daiichi three reactors melted down; fire engines could not drive across the yard due to debris. Instead of a statistical response, he preferred to see disaster testing. He referred to a lecture at the library regarding the Cascadia Fault and suggested researching what would be needed in the event of an earthquake or train disaster. He feared being blindsided by a disaster when the study only considered business as usual. He referred to the Oakland fire and the amount of resources that would require. He suggested the recommendation be pressure tested against possible disaster scenarios to see which configuration performed best. Edmonds City Council Draft Minutes December 6, 2016 Page 15 Packet Pg. 18 4.1.a Blaire Lynn Scrouse, Edmonds, explained they moved to Edmonds 8'/z years ago from West Virginia because their son required extensive medical coverage; services unavailable on the east coast were available at Children's. Her son has 13 different diagnoses including autism and loves the Fire Department. When they came to this area, they did not expect to stay long; the last five years have been in Edmonds. When looking for a house, they drew a 20-minute circumference around Children's Hospital. They spent the next two years in an ambulance, at Children's emergency room, living at Children's or living in fear when they went out. Moving from Mountlake Terrace which has a great fire department, they were told how wonderful the Edmonds Fire Department was. She suggested the Council imagine a child having a seizure lasting over 10 minutes and no longer breathing and the ambulance, paramedics and firefighters cannot get their quick enough. She emphasized the importance of the Fire Department and the disservice the Council is doing to the community. She tells people to come to Edmonds because she believes it's a great place to live but the Council needs to prove they believe it's a great place to live by not making this proposed change. Susanna Martini, Edmonds, said she relies on the Fire and Police Departments to help her whenever something goes wrong. She and her 9-year old daughter were proud to live in Edmonds and although she does the best she can in her wheelchair, she could not image a life without the support of the Fire Department. She lives on 3rd Avenue and drove her wheelchair to tonight's meeting. She urged the Council to look into their hearts and think about raising taxes; she assured she and other taxpayers would be willing to pay more to support the Fire Department. Firefighters mitigate the public's trauma and she could not image how strong they have to be to deal with other human being's life and death and major traumas. As an Edmonds resident, she urged the Council to think about what is happening and keep these wonderful firefighters in Edmonds. Strom Peterson, Edmonds, said when he was on the Council in 2009, citizens' number one priority was not to reduce service in Edmonds. The Council heard that and worked with FD1 and Local 1828 to ensure service was not reduced and that has proven to be an excellent model to date. Reorganizing staff within stations is one thing, but reducing the number of staff from 11 to 9 is a reduction in service. After spending a day training with firefighter, he saw the incredible amount of human power required for even simplest call. The trains through the City represent impending disaster on the waterfront as does increased traffic, homelessness, drug addiction and mental health. Cutting public safety is a disservice to the firefighters as well as the citizens of Edmonds and the surrounding jurisdictions that the City has interlocal agreements with. He was impressed by the speakers tonight who give a personal and historic perspective. As the Council looks at the long term, he suggested looking at the possibility of future regionalization of fire service. If/when those negotiations happen, Edmonds needs to be negotiating from a position of strength, ensuring Edmonds has the fire service the City wants and the citizens demand. Mayor Earling declared brief recess. 10. STUDY ITEMS 1. DISCUSSION ON THE FIRE DISTRICT 1 INTERLOCAL AGREEMENT Mr. Taraday advised that FD 1 Board Chair FD 1 Jim McGaughey and Assistant Chief Brad Reading were present as resources. Councilmember Teitzel asked the difference between an EMT and a paramedic with regard to what they can/cannot do in an advance life service incident such as a severe coronary. Dr. Knight said basic life support (BLS) EMT can provide lower level acuity treatment plan such bandaging, stopping bleeding, CPR, etc. Across the country, the trend is to allow BLS to provide greater levels of care than they could 20 years ago. A paramedic provides advanced life support (ALS) and critical interventions such as inserting respiratory tubes, intratracheal intubation, pharmaceutical medicines and IVs, shocking patients, Edmonds City Council Draft Minutes December 6, 2016 Page 16 Packet Pg. 19 4.1.a etc., A paramedic provides more capabilities than BLS; the higher the acuity or the more serious a medical event is, the greater the need for intervention at the paramedic level. Councilmember Teitzel provided a scenario of someone in north Meadowdale having a critical medical event and an EMT is dispatched who does not have capability for injections, defibrillation, etc. and dispatching a paramedic from Station 17 would take several minutes. Dr. Knight said defibrillation can even be done by a lay person now automatic external defibrillators. The general premise is if a patient needs ALS care in a timely manner, EMTs would be unable to provide that. However, under the current system, plenty of treatment can be provided prior to the paramedic level. Councilmember Teitzel commented response time of a medic is improved via a better distribution of paramedics and they could cover BLS as well as ALS functions better than they are today. Dr. Knight agreed the overall coverage for ALS would be vastly improved with a three station model. Councilmember Mesaros referred to comments during public testimony regarding the ability to raise taxes to provide more resources to maintain or increase resources for fire services. Finance Director Scott James explained the deadline to raise property taxes for 2017 was November 30. Councilmember Mesaros provided a scenario where the paramedic unit at Station 17 is on a call and an issue arises in downtown Edmonds requiring ALS. Currently Station 14 or 19 would respond; he asked their typical response time for paramedic support. Mr. Knight said that information is in the report but it will be longer than with the current station plan. Councilmember Mesaros assumed that response time would be greatly improved if there were paramedics at Station 16 and 20. Dr. Knight agreed. Councilmember Mesaros referred to an email he received indicating an Edmonds citizen had gotten a response from Shoreline; he was unaware the City had an interlocal agreement with Shoreline to provide service in south Edmonds. Mr. Taraday explained Edmonds has auto aid agreements with all surrounding jurisdictions except Woodway who does not have any fire/EMS services. Councilmember Mesaros asked how often Edmonds provides support for other cities. Mr. Taraday agreed there are times when that occurs; the question is with all the paramedics concentrated at Station 17, they are not as able to quickly provide service further east. He assumed the City's paramedic response to other jurisdictions may be limited by virtue of where paramedics are currently located. He suspected by distributing paramedics evenly with one at each station, Edmonds would be in a better position reciprocate for ALS responses to neighboring jurisdictions the same as Lynnwood and Mountlake Terrace (FD1 Station 19) does with their paramedics. Councilmember Mesaros asked if there was a map of EMS calls in a year. Mr. Taraday advised there was a map for 2014 available at City Hall. Councilmember Nelson asked who was on the negotiating team for FED1. Mr. Taraday answered the team has been Board Chair McGaughey, Commissioner Meador, Chief Cockrum, Assistant Chief Reading, and FD 1's attorney. Councilmember Nelson asked who was on the City's negotiating team. Mr. Taraday answered it has been primarily himself and Mr. James with consultation with Mayor Earling and Dr. Knight. Councilmember Nelson asked Mr. Taraday if he had any firefighting experience Mr. Taraday answered absolutely not. Councilmember Nelson asked Mr. James if he had any firefighting experience. Mr. James said he did not. Councilmember Nelson observed the City was relying on Dr. Knight for firefighting experience. Mr. Taraday said when they felt any fire expertise was needed, they consulted with Dr. Knight. Board Chair McGaughey and Commissioner Meador are also former firefighters. Councilmember Nelson said they are looking out FD1's interests. Mr. Taraday said they are looking out for FD1's interests at a certain level but all firefighters are interested in protecting public safety. For example, when Alternative 3 was originally proposed, the District essentially refused to pursue it. Edmonds City Council Draft Minutes December 6, 2016 Page 17 Packet Pg. 20 4.1.a Councilmember Nelson asked Dr. Knight if he was a medical doctor. Dr. Knight responded he was not; his Doctorate is in curriculum and instruction with a minor in research and measurement, his Masters is in public administration, Bachelors in fire and safety engineering and he was a firefighters in St. Petersburg, Florida for 22 years. Councilmember Nelson commented the negotiations had been pursued privately with no Councilmembers present. Councilmember Nelson asked who showed up when an ALS call was received near Station 16 and Station 16 was available. Mr. Taraday answered Station 16 would be dispatched because it is the closest vehicle and if it was an ALS call, a second unit from Station 17 if they were available. Councilmember Nelson observed currently there were four units in the City; under the proposal there would be three units. With one paramedic call, staffing was down to one available unit. Mr. Taraday answered it depends on whether one or two units are dispatched. Councilmember Nelson asked if the standard was to have two paramedics respond. Mr. Taraday answered it was standard if they are available and he recalled one of the FD1 negotiators said 90% of the time one paramedic is sufficient and only in a rare instance are two paramedics needed versus a paramedic and 1-2 EMTs. Councilmember Nelson asked if standard policy was to dispatch two paramedics. Mr. Taraday answered that is the standard for a medic call but it is not required. Councilmember Nelson provided another scenario, a BLS call near Station 16 for a broken arm and Station 16 is available and asked who responds. Mr. Taraday answered under the new proposal, Station 16 would be dispatched. Councilmember Nelson observed under that scenario, a paramedic is responding to a BLS call, leaving two stations to respond to an actual ALS call. Councilmember Nelson summarized these scenarios illustrate the impact of reducing the units from four to three. Mr. Taraday said in the most recent scenario, there would still be two paramedics available. Currently if there Station 17 paramedics respond to a call, there are no paramedics available in the City; one ALS call wipes out the entire paramedic crew. Councilmember Nelson pointed out under the proposal, ALS units would be responding to BLS calls in Edmonds as well as in Lynnwood, Mountlake Terrace, and Brier, whereas now Station 17 is out of the way, inconvenient and responds primarily to Edmonds. Mr. Taraday explained FD1 dispatches according to automatic vehicle locator, always sending the closest unit. Mayor Earling appreciated that Councilmember Nelson wanted detailed information but it appeared he was grilling the lawyer. He welcomed general questions but not the debate that would result from trying to poke holes in the agreement. Councilmember Nelson pointed out Mr. Taraday is an attorney. Mr. Taraday welcomed the inquiry, assuring no one was trying to hide any of the details about the proposed change. Councilmember Nelson was asking important questions and he had no problem answering them. Councilmember Buckshnis said she was part of the consultant selection team; the reason for hiring a consultant was to have someone help the City understand. She asked the credentials of the people that helped develop options, prepare the report, etc. She assured then-Councilmember Petso, Councilmember Fraley-Monillas and she left no stone unturned regarding qualifications when interviewing. Dr. Knight said he began as a firefighter/paramedic and worked his way up the ranks through division chief of training, division chief of operations and division chief of EMS during his career and retired as an assistant chief. St. Petersburg is a quasi -metro size department, running about 60,000 calls a year, an ISO Class I department that is going through accreditation. He also worked for the accreditation group for the Commission on Fire Accreditation International through the Center of Public Safety Excellence for about 10 years while still with the fire service completing his degrees. He has been doing consulting full-time for approximately three years. Other members of the team that assisted include Dr. Bruce Moller, originally a police officer outside Chicago, who became the fire chief for Broward County, Florida which merged 13 different municipalities and the ambulance system, then a fire chief of a city similar to Edmonds' size, then serving as the city manager for 5-6 years before becoming assistant county administrator over public safety in Edmonds City Council Draft Minutes December 6, 2016 Page 18 Packet Pg. 21 another large county with a population of 1 million and 70 fire stations. The quantitative analysis was done by Dr. Gong Wong who has a PhD in operations research, finance was done by one of the budget director personnel from Miami Dade Fire Rescue and Guillermo Fuentes, the partner who oversaw the study, ran Montreal's EMS system, the 5th largest system in the world. Councilmember Buckshnis pointed out Edmonds was not Dr. Knight's first client. Dr. Knight said in accreditation and consultant he has done studies for approximately 30 cities and counties. Fitch & Associates currently has 13 projects in motion and has been doing public safety consulting for 30 years, has done work in all 50 states, 12 countries and every continent except Antarctica. Councilmember Buckshnis said Fitch's executive summary and data report is included in the packet. She clarified the City can no longer do the status quo because the status quo includes Woodway (Exhibit C) and Edmonds likely will be out of FD1 in two years. Mr. Taraday relayed the FD1 Board passed a motion last summer indicating they intended to negotiate all the contract cities in a manner to recoup the full cost of the service. He suggested Board Chair McGaughey could answer that question. Councilmember Buckshnis asked the amount of Woodway's share that the City would take on. Mr. James answered the contract gives the City the ability to subcontract with Woodway. Councilmember Buckshnis pointed out that was not an issue yet because Woodway would need two years to get out of their contract with Shoreline. If the Council moves forward with an alternative, the City must pay Woodway's share, approximately $983,000. Mr. James said the cost is based on 2014 because FD1 has not settled the contract with its labor unit. The current estimate is $800,000 and he estimated the status quo would be in the high $800,000s. Councilmember Buckshnis commented Alternative 2 was actually a hybrid, recalling an alternative was considered where firefighters would stabilize and FD1 would provide transport. Mr. Taraday said that was a supplemental medic unit that FD1 was originally considering. FD1 still needs to get over a hurdle with the union who is opposed to less than 24 hour shifts and does not want to allow peak hour medic units. Councilmember Fraley-Monillas asked who in management negotiates for the teamsters for Edmonds. Mr. Taraday answered HR Director Hardie and Sharon Cates, Lighthouse Law Group. Public Works Director Phil Williams said he also participates. Councilmember Fraley-Monillas asked whether Ms. Cates or Ms. Hardie had experience working in the sewage treatment plant. Ms. Hardie said no. Councilmember Fraley-Monillas said negotiators depend on the people they are negotiating with to get information. She asked who negotiates for the Police Department. Ms. Hardie said she currently serves as the lead, Ms. Cates, Chief Compaan and Assistant Chief Lawless also participate. Councilmember Fraley- Monillas asked if Ms. Cates or Ms. Hardie had any experience with animal control. Ms. Hardie answered not that she was aware of. Councilmember Fraley-Monillas asked if the chiefs had ever done animal control. Ms. Hardie answered it was possible. Councilmember Fraley-Monillas asked how staff determined the best way to negotiate a contract; did they assume what the animal control officer did or did they find out from the other side. Ms. Hardie answered it is a process, working with the management team as well as the union. Councilmember Fraley-Monillas said the City will never have people in negotiations who have done every job. She appreciated Dr. Knight's ability to answer questions and provide technical information. It was her understanding the fire commissioners have been very helpful to the City in providing information. She asked whether the City negotiates the effects of a reorganization with Local 1828. Mr. Taraday answered no, the City does not have a contract with Local 1828, FD1 does. Councilmember Fraley-Monillas asked who negotiates with Local 1828. Mr. Taraday answered it was his understanding negotiations was done by a lawyer but he was unaware who was on the negotiating team. Councilmember Fraley-Monillas assumed FD1 commissioners have some experience in fire services. Mr. Taraday answered two commissioners do. Councilmember Fraley-Monillas observed when FD1 is Edmonds City Council Draft Minutes December 6, 2016 Page 19 Packet Pg. 22 4.1.a negotiating with Local 1828, there is some experience at the table. Mr. Taraday assumed one of the chiefs or one of the commissioners is involved in negotiations but he did not know anything about their negotiation process or who was on the team. Councilmember Fraley-Monillas summarized it is not abnormal in a negotiation process for one side not to have experience in every aspect. Council President Johnson recalled Mr. James stating Woodway's cost was in the high $800,000s and it was previously stated FD1 was not interested in carrying that cost and all the costs must be covered by the contract cities. She felt it was a burden for Edmonds to cover the cost of another jurisdiction, Woodway. The proposal includes a provision whereby if Woodway returns to FD1, Edmonds could collect their contribution. Woodway would need two years to end their current contract with Shoreline. She asked if there had been any discussion about sharing the cost of Woodway with FD1 during the interim so it is not entirely the City's burden. That would result in a significant savings for Edmonds, up to $400,000/year. Mr. Taraday responded the primary focus in the negotiation was to contract for the right to subcontract to Woodway. That was felt to be an appropriate tradeoff given the additional cost the City was being asked to incur. There are other ways to approach problem and find a solution. He displayed the map of FD 1 and the three Edmonds stations, pointing out the only FD1 territory anywhere near these three stations is Esperance. The ask would be to for FD 1 to pay a share of these three stations which exceeds the amount attributable to Esperance. The City's strategy was to focus on trying bring Woodway back and acquire the right through negotiations to subcontract to Woodway so that Edmonds is in the driver's seat and has a higher likelihood of bringing the Woodway dollars back to help finance the three stations. Council President Johnson appreciated that in the long run but in the short term, it could cost the City $1.6 million ($800,000/year for the 2 years until Woodway gets out of their contract with Shoreline) to pay for service Woodway is not receiving. Mr. Taraday responded under Alternative 2, Woodway's share was $602,000/year. The City has the ability to stand on the existing contract rights and see what happens. Council President Johnson recalled Mr. Taraday saying that would result in the same negotiations. Mr. Taraday agreed that was his prediction. Council President Johnson accepted his analysis but was interested in reducing the cost so it was not a burden to Edmonds. One of the ways would be to share it with FD1 over the next two years. Mr. Taraday said that is essential what the City would be doing if a decision was made to stand on the existing contract rights. Council President Johnson asked if there was something in between that would only cost Edmonds half the amount to subsidize Woodway. Mr. Taraday said that was not pursued in negotiations, the focus in negotiations was the right to subcontract to Woodway. The City has the right to stand on the contract language and theoretically ride it out for two years. What happens at the end of two years is unknown; he did not foresee FD 1 would let that ride for two years. Council President Johnson understood the team negotiated the right for Woodway funds go into Edmonds General Fund but Woodway cannot do that without defaulting on their agreement with Shoreline. As a result, the cost of Woodway's contribution would be borne entirely by Edmonds for the next two years. Mr. Taraday agreed, commenting it could be argued that was appropriate given the areas served by Stations 16, 17 and 20. Mr. Taraday pointed out these issues dovetail nicely in that the City's utilization rate is currently quite low. The thinking was it would take some time to bring Woodway back but meanwhile, given these unit utilization rates, the City could pursue Alternative 2 while Woodway is brought back and the utilization will slowly increase. He anticipated by the time utilization rates reached the point where capacity needed to be added, it was likely Woodway would be back and essentially whatever service was needed could be added with Woodway's revenues to help pay for it. Council President Johnson asked the cost to Edmonds for the next two years to pay Woodway's portion. Mr. Taraday answered their share of the station labor costs under Alternative 2 are $602,000/year. Council President Johnson commented that was almost the cost of reorganizing Station 17. Edmonds City Council Draft Minutes December 6, 2016 Page 20 Packet Pg. 23 4.1.a Councilmember Nelson referred to the comparison of labor contracts to this interlocal agreement, pointing out that was comparing apple to oranges. Labor contracts and job classifications are not comparable to the type of fire service the City wants, fire engines and paramedic and how they operate, call times, turnout times, etc. He referred to Mr. James' October 2014 comments in My Edmonds News that Edmonds has a unique service model that other cities do not, a dedicated paramedic unit. Dedicated paramedic unit costs more and it's possible Edmonds could receive the same level service without the extra expense. That's good common sense. Councilmember Nelson pointed out Mr. James was talking about getting rid of Medic 17 before Fitch conducted the study and now the recommendation was to get rid of Medic 17. Mr. James explained when the City received the retro bill, it opened the door for discussion about how to mitigate this huge cost. FD 1 offered to change the paramedic service, indicating there was no study showing the levels of service Edmonds was providing. When Edmonds signed the contract with FD1, it was a prescriptive move, the existing levels of service. He recalled Medic 7 was originally operated through Stevens Hospital; when Medic 7 disbanded, Edmonds took on the paramedic service without benefit of a study substantiating the need for a dedicated paramedic unit at Station 17. Then -Chief Widdis acknowledged without benefit of a study, the City may be over capacity and one way to save money would be to reallocate the paramedic to three stations, essentially disbanding 17. Councilmember Nelson said the primary reason this idea came up was the cost. Lynnwood has a dedicated paramedic; FD1 has a dedicated paramedic unit, Medic 11, the busiest medic in the district; and King County has world renowned Medic 1. Mr. James said the demands in those areas are different than Edmonds. He referred to standards of coverage in the contract, FD1 has been unable to meet many of the fire response standards, and the contact indicates FD1 will work on those standards. Mr. Taraday said those standards have historically not been met by the City's Fire Department or by FD1. He was unclear where those standards came from as they do not appear to be realistic, similar to FD1's adopted standard turnout time of 2:15 and their actual is 2:41. There is always an effort to reach the standard but they are frequently not met and he did not have an explanation for that. Councilmember Nelson observed the contract was proceeding with the idea that the standards for fire response have not been met in the past and there are no plans to meet them in the future. Mr. Taraday said FD1 will do the best job possible to respond quickly. Councilmember Nelson pointed out there is nothing holding them accountable. Mr. Taraday said there was discussion about moving to performance based standards; one of Fitch's overarching recommendations was instead of prescribing the number of positions, to move to a pay for performance based standard. Everyone thought that was a good idea but a lot of work would be required to develop a realistic performance based standard, one that was so consistently achievable that if it was not met, there would be a financial consequence. The parties are not in position to do that now but no one is abandoning that effort and ultimately want to get to that. Councilmember Nelson wanted to reach that sooner than later. Councilmember Nelson said the issue has always been about cost. In reading the Fitch study he repeatedly saw phrases such as realize savings, original cost productions, financial beneficial, fiscal analysis, value based analysis, explore fiscal efficiencies, no cost option, equivalent value, at no cost, minimal no cost options, provide the greatest return on investment, contain costs, reduction in expenditures, significant fiscal benefit, fiscal advantage, cost free. He compared the report to a stock prospective due to the number of references to return on investment. He was concerned the primary issue seemed to be cost. He referred to the cost for Woodway, $1.36 million and the $700-800,000 Edmonds would be on the hook for. Mr. Taraday referred to Exhibit C that would apply under proposed Alternative 2. Woodway's share of station staffing cost was calculated by multiplying Station Staffing Cost, $6,601,270, by 9.13%. Woodway's share of the total is calculated by multiplying the total Suppression/EMS Contract Cost $8,231,586 by 9.13%. He agreed it was a lot of money. Councilmember Nelson proposed a scenario, in two years Woodway no longer contracts with Shoreline and agrees to subcontract with Edmonds and asked how much money that represented. Mr. Taraday said Edmonds City Council Draft Minutes December 6, 2016 Page 21 Packet Pg. 24 4.1.a the City gets to decide; he anticipated it would be slightly less than what Shoreline charges Woodway today. Councilmember Nelson commented that large amount may only exist for 1-2 years and it would be significant less to have the status quo assuming the City subcontracts with Woodway. Mr. Taraday said his assumption was not necessarily that the City would fully recoup what was formally known as Woodway's share, the 9.13%, because that may not be a price Woodway was willing to pay. He suggested Edmonds would be in a position to drive a bargain that Woodway would be hard pressed to refuse. Councilmember Tibbott referred to the UHU chart and asked how current it was. Dr. Knight answered 2014. Councilmember Tibbott asked if there was any indication of increase in the past two years. Dr. Knight answered overall growth was fairly flat in the last two years, less than 2%. He acknowledged two years was a short snapshot. Typically Fire Department's increase 3-5%/year nationally so 5% is a more reasonable projection. Councilmember Tibbott asked if Woodway was part of the service area in 2014. Dr. Knight answered no. Councilmember Tibbott asked how the proposed configuration of ALS at three stations compared to other stations in FD1. Board Chair McGaughey answered with the exception of Station 11 in the far north, FD1 has a paramedic and EMTs at every station. Councilmember Tibbott asked how many firefighters that represented. Assistant Chief Reading said every station has a minimum of one paramedic, a captain, and an EMT, sometimes two paramedics depending on staffing. Station 11 near Mariner High School has five staff, a dedicated medic unit with a minimum one EMT and one paramedic and an engine with three people including one medic. Station 10 and 21 have peak activity units 12 hours/day to assist with call load and they each have a paramedic and a firefighter. Councilmember Tibbott asked how FD1 was able to have 12-hour shifts at those stations. Assistant Chief Reading answered with great difficulty, they are currently bargaining that with the labor group. Councilmember Tibbott asked how well Alternative 2 would service Edmonds as it related to having ALS distributed around the City and response times. Assistant Chief Reading answered distributing paramedics among stations is done in the rest of the district and the Commission feels that is a better way to provide the service. Conversely, any time a unit is eliminated, it reduces staffing within the City. Councilmember Tibbott commented there would also be a reduction in the service area. Assistant Chief Reading advised Woodway has not been part of the service area since 2012. Councilmember Tibbott commented the City is looking for a way to right size forces. Distributing ALS services may be a way to serve the City in a superior way. Assistant Chief Reading said ALS at every station is the way FD1 is configured and they feel it provides a good level of service. The City's service level is determined by the City Council and FD 1 tells the City how much that costs. Councilmember Tibbott was concerned about the possibility of increased population particularly if Woodway returned. Of the three existing stations, two appear to be in great locations and one is not the best. He asked which of the three would be the best location for a fourth unit or was there another location for a fourth unit. Assistant Chief Reading said near Stevens Hospital would be a good location for a medic unit, either a peak unit or a full-time unit due to the call load in that area. Assuming continued growth of residential and commercial on Highway 99, Councilmember Tibbott asked what future service requirement could be anticipated in 5-10 years. Assistant Chief Reading said there are openers in the contract as Edmonds grows. One of the issues with taller development is ladder response and dedicated ladders. Edmonds has a cross -staffed ladder aid car at Station 20. There may be a need for a dedicated later at some point in the south end to help with high-rises. Councilmember Fraley-Monillas commented she was elected on the first day the City no longer owned its Fire Department. She agreed the issue was cost; hiring Fitch & Associates was the result of the City's Edmonds City Council Draft Minutes December 6, 2016 Page 22 Packet Pg. 25 receipt of a $1.9 million bill and the Council's interest in determining whether there was a better way of doing business. Early discussions included the City restarting its own Fire Department and the associated costs, contracting with another Fire Districts such as Lynnwood. Where the discussion finally landed was figuring out what to do and maintaining FD1. The biggest issue is Woodway and she was unsure the contract would have been renegotiated if Woodway had not left. FD1 negotiated a contract with Woodway that allowed them an easy out. There were no provisions in the contract that Edmonds would pick up the cost of Woodway if they left. Woodway leaving also impacted the $1.9 million bill the City received. One of the options is a public safety levy to fund the Fire and Police Departments. Cuts have been made to the Police Department in the past and before FD 1 took over the Fire Department, there were cuts to the Fire Department due to a lack of funds to pay for services. Costs are increasing; labor costs are approximately 80% of the Fire and Police Department budgets. She anticipated the only way to cover the increasing cost was a public safety levy. In the past, the City put a three-part levy on the ballot; all three failed because the City did a poor job publicizing them. The City needs to find ways to provide public safety, roads, and basic necessities such as stormwater and water via a public safety levy. If the City wants rich services in police or fire, there needs to be a funding mechanism. Citizens are not paying enough in taxes to afford really good, safe, secure public safety. Councilmember Buckshnis said to her it was not about the financial analysis but understanding how firefighters work. In 2009 she was a citizen proponent of not selling the City's Fire Department to FDL She disagreed the Fitch report read like a prospectus; it talks about the number of Edmonds incidents, percentage of fire incidents, average calls, what firefighters do. This is a very emotional situation and because she is not a firefighter, she needed to understand how hard firefighters work, the number of calls, etc. The annual reports FD1 provides do not provide the details that the Fitch report provided. She encouraged the public to read Fitch's final report which provides the Council the tools to make good decisions. Councilmember Buckshnis pointed out FD1's attorney is also present tonight. She assured this has been a collaborative effort for a long time; the Council is trying to trying to figure out the best thing for the City and the firefighters in the short and long term. Councilmember Teitzel relayed he was impressed with FD1 and the quality of service they provide. If the Council approved the reduction of two staff in Alternative 2, he asked whether those individuals could be reassigned within FD1 or would there be a reduction in head count at FD1. Mr. Taraday said his understanding is those positions are easily absorbed elsewhere in the District and no one would lose their job as a result of this change. Mayor Earling asked whether staff planned to meet with the FD1 representatives again before next week. Mr. Taraday said no meeting is scheduled, but he anticipated some edits from FD1 on the last draft. Assuming the City Council is in favor of this proposal, ideally final action would be taken next week. He requested the Council provide a sense of whether they wanted to continue with Alternative 2 and staff will bring the agreement back next week for a motion on the contract and any amendments. It was his understanding FD1 has requested the Council reach agreement so the new agreement could be effective January 1, 2017. Mr. Taraday suggested Councilmembers pose any technical fire response type questions tonight as Dr. Knight will not be present next week. Dr. Knight commented as an outsider to the process, he commended the Council for their transparent, open process. The team worked with City staff, met with Councilmembers, worked with Chief Widdis to ensure FD1 had advance notice of anything that was presented publicly, and a presentation was made to the FD1 Board. The reported looked at the services, applauded FD1 on providing high level services and found no deficiencies in the service delivery models, but identified potential opportunities for changing the status quo. He recognized this change was challenging and emotional. The Council could be assured it had been done in a highly professional and transparent manner. Edmonds City Council Draft Minutes December 6, 2016 Page 23 Packet Pg. 26 COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO EXTEND THE MEETING UNTIL 10:30 P.M. MOTION CARRIED UNANIMOUSLY. Councilmember Fraley-Monillas asked whether it was absolutely imperative that the agreement be in place by January 1, 2017. Mr. Taraday said he could not speak for what FD1 would do if the agreement was not in place this month. A fair amount of the details in the agreement assume service starts under the new model on January 1, 2017 so significant redrafting would be required if it did not. He discouraged delaying the approval of the agreement for a few weeks without a compelling reason and was uncertain what additional information would be needed as the report was quite thorough. He understood it was a difficult decision. Councilmember Fraley-Monillas preferred to have a discussion with Council about a public safety levy anticipating a levy could be completed in a year. Mr. Taraday asked if Councilmember Fraley-Monillas' thought was to proceed with the levels in Alternative 2 and if a levy passed, the City could add service. If the levy did not pass, the voters will be saying they do not want to pay for a higher level of service. Councilmember Fraley-Monillas agreed that was her thinking. Mr. Taraday said a final draft will be presented to Council for possible action next week. 3. 2016 4TH QUARTER BUDGET AMENDMENT Mr. James reviewed the 4th Quarter Budget Amendment: 6 Decision Packages o Additional costs identified in the replacement of Frances Anderson Center band shell - $62,275 o Bond refunding savings - $367,000 o Deputy City Clerk out of class pay - $4,120 o Waterfront Access Study - $50,000 o City did not receive a grant from Snohomish County Tourism — $40,000 o Economic Impact Study of the arts in Edmonds - $20,000 $888,526 in revenues $1,032,008 in expenditures $143,482 decrease in fund balance COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO APPROVE THE 4TH QUARTER BUDGET AMENDMENT. MOTION CARRIED UNANIMOUSLY. 4. PROSECUTOR'S CONTRACT RENEWAL Human Resources Director Mary Ann Hardie advised the current contract expired at the end of 2015 with a 1-year extension to December 31, 2016. HR along with Sharon Cates, Lighthouse Law Group, has been negotiating the prosecutor's contract with Zachor Thomas. This will renew the contract for two years with a $50,000 increase in 2017 and a $58,000 increase in 2018. Procedural changes in the court, in the indigent defense standards, and caseloads has result in increased prosecution service costs. It is further recommended that the City publish an RFP for prosecutor services by the end of 2017 or early 2018. Councilmember Mesaros recalled when the City renewed the City Attorney's contract, a process for evaluating their performance was established. He suggested doing the same for the prosecuting attorney and to include the evaluation system in the RFQ. Ms. Hardie agreed. Councilmember Tibbott said one of the messages he heard was the system has changed and there are more requirements. New information tonight was the State Supreme Court requires the defense attorney Edmonds City Council Draft Minutes December 6, 2016 Page 24 Packet Pg. 27 4.1.a to spend time with their clients which he saw as a kinder, gentler approach but essentially an unfunded mandate for cities. He asked if there ways to accomplish this kinder, gentler approach other than with attorneys. Ms. Hite said the public defense contract includes social worker services and investigative services that are less than the attorney rate. She agreed it was an unfunded mandate from the State, but all cities were in the same position. One of the items on the legislative agenda is to look at public defense costs. Councilmember Tibbott asked if the legislative effort was for the State to be more directly involved with funding. Ms. Hite answered yes, noting there is a small amount of public defense funds but it is only for new services so the City did not quality this year. Councilmember Tibbott supported a bridge amount but was hopeful a better arrangement could be identified in the future. It was the consensus of Council to forward this item to next week's Consent Agenda. 5. PRESENTATION OF BIDS FOR THE VETERAN'S PLAZA PROJECT Parks & Recreation Director Carrie Hite reported a community group raising money to fund development of the Veterans Plaza has raised $525,000 to date. A few months ago staff asked Council to reject the first bid cycle for the project; one bid was $750,000 and the other was $480,000 and additional costs increased those amounts. The City went out to bid again and opened three bids today, ranging from $290,000 to $472,000. She requested Council authorization for staff to validate the low bid of $290,000 and return to Council with an award of bid next week so construction can begin in January. Staff will still need to work with the community group on the bid and the additional costs. Councilmember Buckshnis reported $8,500 has been raised for the K-9 Veterans statue. Councilmember Tibbott asked the difference between the $700,000 bid last time and the $290,000 bid this time. Ms. Hite answered, 1) this is a better time to bid and 2) bidders were only given two week for the previous bid and this bid allowed a month which allowed further investigation and a more accurate bid. When staff talked to the firm that submitted the $700,000 bid the first time, the contractor indicated he threw out a number because he didn't have enough time. Allowing a month for bids allowed contractors to prepare a more thoughtful bid. The project has a 60-day construction but it can be spread out between January and May with substantial completion in early May to accommodate a ribbon cutting on Memorial Day. 11. MAYOR'S COMMENTS Mayor Earling encouraged the public to think tomorrow about the importance of December 7, 1941, the attack on Pearl Harbor, in America's history. Flags will be at half-staff. 12. COUNCIL COMMENTS Councilmember Tibbott commented on the importance of pedestrian safety, relaying a near miss this morning when a pedestrian stepped in front of his car. Fortunately, the person was wearing flashing lights on her shoelaces which allowed him to notice her and stop in time. He reminded drivers to be extra vigilant and for pedestrians to carry a flashlight and/or wear reflective clothing. Councilmember Mesaros thanked Council President Johnson for adjusting the agenda, recognizing the Council would not have been able to complete all the agenda items otherwise. Councilmember Teitzel reported on a Sustainable Cities presentation by the Western Washington University students regarding zero waste where he learned machinery is used to separate recyclables and Edmonds City Council Draft Minutes December 6, 2016 Page 25 Packet Pg. 28 4.1.a plastic bags, although recyclable, jam up the conveyor belt. He reported on the Snohomish County Conservation District meeting where Rondi Nordal, Students Saving Salmon, and several others received awards. He also attended a business attraction event organized by Mr. Doherty where Bob Drewel was the keynote speaker that highlighted benefits of Edmonds to businesses. He spoke with a woman considering relocating her Pioneer Square business to Edmonds because the floor space is less expensive. Council President Johnson expressed concern with pedestrian safety and urged pedestrians to wear light colors and reflective materials or gadgets on their clothing. She relayed a similar experience where a person wearing black clothes was only noticeable due to the reflection of their tennis shoes. My Edmonds News reported a pedestrian accident at 220th & 9t1i. She urged everyone to be very cautious when walking and driving. Councilmember Buckshnis thanked Mayor Earling and Mr. Doherty for the Western State students' presentations; she attended presentations on zero waste, construction waste and effective recycling. The students did phenomenal work in one quarter and she expressed interest in a phase 2. Councilmember Fraley-Monillas thanked Councilmember Nelson for his budget amendments related to pedestrian safety. Another accident indicates the need for pedestrian education as well as police to help drivers understand. The driver in the most recent accident was ticketed. Councilmember Nelson appreciated the concern about pedestrian safety, relaying the incident Friday highlights a perfect storm: dark and raining, driver alert, paying attention and driving at a low speed but did not see a pedestrian legally in a crosswalk who was wearing dark green clothing. Dark clothing is one of the top reasons drivers don't see pedestrians. He urged pedestrians to wear a reflective vests, blinking lights, etc., pointing out visibility makes a difference. 13. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(i) This item was not needed. 14. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION This item was not needed. 15. ADJOURN With no further business, the Council meeting was adjourned at 10:30 p.m. Edmonds City Council Draft Minutes December 6, 2016 Page 26 Packet Pg. 29 4.2 City Council Agenda Item Meeting Date: 12/13/2016 Approval of claim checks. Staff Lead: Scott James Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #223095 through #223210 dated December 8, 2016 for $267,385.82. Staff Recommendation Approval of claim checks. Fiscal Impact Claims $267,385.82 Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of expenditures. Attachments: claim cks 12-08-16 FrequentlyUsedProjNumbers 12-08-16 Packet Pg. 30 vchlist 12/08/2016 9:20:52AM Voucher List City of Edmonds 4.2.a Page: 1 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 223095 12/8/2016 041695 3M XAM3522 SS38159 TRAFFIC - KELLY GREEN ROLL 30' Traffic - Kelly Green Roll 30"x50YDS 111.000.68.542.64.31.00 183.7: Sales Tax 111.000.68.542.64.31.00 17.4: Total: 201.2( 223096 12/8/2016 072627 911 ETC INC 40075 MONTHLY 911 DATABASE MAINT Monthly 911 database maint 001.000.31.518.88.48.00 100.0( Total: 100.0( 223097 12/8/2016 070322 A&A LANGUAGE SERVICES INC 15-43033 INTERPRETER 6ZO798730 INTERPRETER SERVICES 001.000.23.512.50.41.01 168.8E 15-43357 INTERPRETER 6Z762177 INTERPRETER SERVICES 001.000.23.512.50.41.01 170.7E 15-43360 INTERPRETER IN113050 INTERPRETER SERVICES 001.000.23.512.50.41.00 163.2, 15-44097 INTERPRETER 6ZO554049 INTERPRETER SERVICES 001.000.23.512.50.41.01 177.5z 15-44185 INTERPRETER 6ZO912271 INTERPRETER SERVICES 001.000.23.512.50.41.01 178.8E Total: 859.3( 223098 12/8/2016 065052 AARD PEST CONTROL 378006 MEADOWDALE CC PEST CONTROI MEADOWDALE CC PEST CONTROI 001.000.64.576.80.41.00 75.0( 9.8% Sales Tax 001.000.64.576.80.41.00 7.3: Page: 1 Packet Pg. 31 vchlist 12/08/2016 9:20:52AM Voucher List City of Edmonds 4.2.a Page: 2 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 223098 12/8/2016 065052 065052 AARD PEST CONTROL (Continued) Total: 82.3! 223099 12/8/2016 065568 ALLWATER INC 112316074 WWTP: DRINKING WATER SERVICI Water services (plus rental/supplies 423.000.76.535.80.31.00 21.8( Total : 21.8( 223100 12/8/2016 073626 ALPHA EDEN 1381394 PS - PEST CONTROL BI/MO MAINT PS - Pest Control Bi/Mo Maint 001.000.66.518.30.48.00 99.0( 9.8% Sales Tax 001.000.66.518.30.48.00 9.7( Total : 108.7( 223101 12/8/2016 064246 ALS LABORATORY GROUP 32-EV16100195-0 STORM SWEEPING ANALYSIS Storm Sweeping Analysis 422.000.72.531.90.41.00 834.0( Total : 834.0( 223102 12/8/2016 001528 AM TEST INC 95838 WWTP: ICP SCAN & MERCURY BY ICP SCAN & MERCURY BY CVAA 423.000.76.535.80.41.00 75.0( Total : 75.0( 223103 12/8/2016 073573 ANIXTER 23K-133254 CITY HALL - DOOR SUPPLIES City Hall - Door Supplies 001.000.66.518.30.31.00 249.5, 9.8% Sales Tax 001.000.66.518.30.31.00 24.4E Total : 273.9 , 223104 12/8/2016 069751 ARAMARK UNIFORM SERVICES 1988901222 FACILITIES DIVISION UNIFORMS FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 24.9( 9.8% Sales Tax 001.000.66.518.30.24.00 2.41 1988911897 WWTP: UNIFORMS, TOWELS & MA Page: 2 Packet Pg. 32 vchlist 12/08/2016 9:20:52AM Bank code : usbank Voucher Date Vendor 223104 12/8/2016 069751 ARAMARK UNIFORM SERVICES Voucher List City of Edmonds 4.2.a Page: 3 Invoice PO # Description/Account Amoun (Continued) wwtp uniforms 423.000.76.535.80.24.00 5.1( Y wwtp mats & towels 423.000.76.535.80.41.00 115.9£ 9.8% Sales Tax E 423.000.76.535.80.24.00 0.5( 9.8% Sales Tax 423.000.76.535.80.41.00 11.31 0 1988911898 PARKS MAINT UNIFORM SERVICE PARKS MAINT UNIFORM SERVICE o L 001.000.64.576.80.24.00 52.2( 0- 9.8% Sales Tax Q 001.000.64.576.80.24.00 5.1, 1988915921 PUBLIC WORKS OMC LOBBY MAT: PUBLIC WORKS OMC LOBBY MATE 001.000.65.518.20.41.00 1.6' w PUBLIC WORKS OMC LOBBY MAT: 111.000.68.542.90.41.00 6.1' c PUBLIC WORKS OMC LOBBY MATE N r 421.000.74.534.80.41.00 6.1' Y PUBLIC WORKS OMC LOBBY MATE 422.000.72.531.90.41.00 6.1' . PUBLIC WORKS OMC LOBBY MATE 423.000.75.535.80.41.00 6.1' PUBLIC WORKS OMC LOBBY MAT: 511.000.77.548.68.41.00 6.0£ E 9.8% Sales Tax U 001.000.65.518.20.41.00 0.1( Q 9.8% Sales Tax 111.000.68.542.90.41.00 0.6( 9.8% Sales Tax 421.000.74.534.80.41.00 0.6( 9.8% Sales Tax 422.000.72.531.90.41.00 0.6( Page: 3 Packet Pg. 33 vchlist 12/08/2016 9:20:52AM Bank code : usbank Voucher Date Vendor 223104 12/8/2016 069751 ARAMARK UNIFORM SERVICES 223105 223106 12/8/2016 001835 AWARDS SERVICE INC Voucher List City of Edmonds Invoice (Continued) 1988915922 11421 11501 12/8/2016 069076 BACKGROUND INVESTIGATIONS INC COE1116 4.2.a Page: 4 PO # Description/Account Amoun 9.8% Sales Tax 423.000.75.535.80.41.00 0.6( Y 9.8% Sales Tax 511.000.77.548.68.41.00 a� 0.5� FLEET DIVISION UNIFORMS & MAT E FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 5.6£ 6 FLEET DIVISION MATS o 511.000.77.548.68.41.00 18.4( 9.8% Sales Tax o L 511.000.77.548.68.41.00 1.8( 0- 9.8% Sales Tax Q 511.000.77.548.68.24.00 0.5( Total : 279.3: SERVICE AWARDS HOLIDAY BRUN 10-15-20 YEAR SERVICE 001.000.22.518.10.49.00 142.8( o ENGRAVED N r 001.000.22.518.10.49.00 12.3( Y 9.8% Sales Tax 001.000.22.518.10.49.00 15.2( E EMPLOYEE OF THE YEAR c° EMPLOYEE OF THE YEAR 001.000.22.518.10.49.00 24.9( y DISTINGUISHED SERVICE E 001.000.22.518.10.49.00 44.4( U ENGRAVED r 001.000.22.518.10.49.00 48.0( Q 9.8% Sales Tax 001.000.22.518.10.49.00 11.5( Total : 299.1( PRE -EMPLOYMENT BACKGROUND 3x WA STATE & SEX OFFENDER Page: 4 Packet Pg. 34 vchlist 12/08/2016 9:20:52AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 223106 12/8/2016 069076 BACKGROUND INVESTIGATIONS INC (Continued) 223107 12/8/2016 061659 BAILEY'S TRADITIONAL TAEKWON 5064 TAEKWON-DO 5082 TAEKWON-DO 5086 TAEKWON-DO 223108 12/8/2016 066891 BEACON PUBLISHING INC 25615 223109 12/8/2016 069226 BHC CONSULTANTS LLC 8317 8341 8343 223110 12/8/2016 065739 BOBBY WOLFORD TRUCKING & 12113 PO # Description/Account 001.000.22.518.10.41.00 Total : 5064 TAEKWON-DO (AGES 7-ADUU 5064 TAEKWON-DO (AGES 7-ADUU 001.000.64.571.27.41.00 5082 TAEKWON-DO (AGES 4-6) 5082 TAEKWON-DO (AGES 4-6) 001.000.64.571.22.41.00 5086 TAEKWON-DO (AGES 4-6) 5086 TAEKWON-DO (AGES 4-6) 001.000.64.571.22.41.00 Total DISPLAY ADS FOR HOLIDAY MARKI Display ads for Holiday Market 11/17 001.000.61.558.70.41.40 Display ad for Diversity Commission 001.000.61.558.70.41.40 Total E6GA.SERVICES THRU 11/18/16 E6GA.Services thru 11/18/16 423.200.75.594.35.41.00 ESGB.SERVICES THRU 11/18/16 ESGB.Services thru 11/18/16 423.200.75.594.35.41.00 ESJB.SERVICES THRU 11/18/16 ESJB.Services thru 11/18/16 421.200.74.594.34.41.00 Total STORM DUMP FEES Storm Dump Fees 422.000.72.531.10.49.00 4.2.a Page: 5 Page: 5 Packet Pg. 35 vchlist 12/08/2016 9:20:52AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 223110 12/8/2016 065739 065739 BOBBY WOLFORD TRUCKING & (Continued) 223111 12/8/2016 067391 BRAT WEAR 20420 223112 12/8/2016 075815 CALHOUN, PAYTON 223113 12/8/2016 067446 CEM CORPORATION 223114 12/8/2016 068484 CEMEX LLC 11/1-11/29 GYM ATTEN 548542 9434472011 9434514382 4.2.a Page: 6 Description/Account Amoun Total : 160.0( INV#20420 - EDMONDS PD - POLAI` vi DUTY JACKET W ALL ITEMS Y 001.000.41.521.22.24.00 375.0( L/S UNIFORM SHIRT - CLASS A 001.000.41.521.22.24.00 64.0( . UNIFORM PANTS 001.000.41.521.22.24.00 89.0( o 9.8% Sales Tax @ 001.000.41.521.22.24.00 51.7, o Total: 579.7, a Q. 11 /1 -11/29 GYM ATTENDANT VOLLE Q 11 /1 -11/29 GYM ATTENDANT VOLLE m M 001.000.64.571.25.41.00 90.0( Total : 90.0( .. m WWTP: PRINTER HEAD ASSBLY SN ao PRINTER HEAD ASSBLY SMART SY C N 423.000.76.535.80.31.00 180.0( r Freight 423.000.76.535.80.31.00 24.8z E 9.8% Sales Tax M 423.000.76.535.80.31.00 20.0 1 6 Total: 224.9' m ROADWAY - ASPHALT E t Roadway - Asphalt U 111.000.68.542.31.31.00 107.8( Q 9.5% Sales Tax 111.000.68.542.31.31.00 10.2z ROADWAY - ASPHLALT Roadway - Asphlalt 111.000.68.542.31.31.00 168.4( 9.5% Sales Tax Page: 6 Packet Pg. 36 vchlist 12/08/2016 9:20:52AM Voucher List City of Edmonds 4.2.a Page: 7 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 223114 12/8/2016 068484 CEMEX LLC (Continued) 111.000.68.542.31.31.00 16.0( 9434521723 ROADWAY - ASPHALT Roadway - Asphalt 111.000.68.542.31.31.00 286.4( 9.5% Sales Tax 111.000.68.542.31.31.00 27.2. Total: 616.0E 223115 12/8/2016 003510 CENTRAL WELDING SUPPLY RN11161044 WWTP: 11/30/16 CYLINDER RENTA nitrogen, oxygen, carbon monoxide 423.000.76.535.80.31.00 64.0( 9.8% Sales Tax 423.000.76.535.80.31.00 6.2 , Total: 70.2 , 223116 12/8/2016 075858 CLYBORNE, PIPER BID-11292016 ADMINISTRATION FOR MEMBER Oi Administration services for member 140.000.61.558.70.41.00 623.0( Total: 623.0( 223117 12/8/2016 072848 COPIERS NW 1480288 INV#1480288 ACCT#HMH636 - EDM LEASE #IRC5045 11/05 TO 12/04/16 001.000.41.521.10.45.00 226.7 1 9.8% Sales Tax 001.000.41.521.10.45.00 22.2, Total: 248.95 223118 12/8/2016 065683 CORRY'S FINE DRY CLEANING NOV 2016 DRY CLEANING OCT/NOV - EDMOI\ CLEANING/LAUNDRY OCT/NOV '16 001.000.41.521.22.24.00 451.1 < Total: 451.1. 223119 12/8/2016 005965 CUES INC 464845 SEWER - CAMERA PARTS Sewer - Camera parts 423.000.75.535.80.31.00 Page: 7 Packet Pg. 37 vchlist 12/08/2016 9:20:52AM Voucher List City of Edmonds 4.2.a Page: 8 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 223119 12/8/2016 005965 CUES INC (Continued) Freight 423.000.75.535.80.31.00 31.4 1 9.8% Sales Tax 423.000.75.535.80.31.00 44.3. Total: 496.6E 223120 12/8/2016 006200 DAILY JOURNAL OF COMMERCE 3319467 LEGAL ADS LEGAL ADS -URBAN FOREST MGMI 001.000.62.558.60.41.40 117.0( Total : 117.0( 223121 12/8/2016 064531 DINES, JEANNIE 16-3715 CITY COUNCIL MINUTTES 11/22/20, 11/22/2016 CITY COUNCIL MINUTE: 001.000.25.514.30.41.00 359.7( Total : 359.7( 223122 12/8/2016 072145 DISTINCTIVE WINDOWS INC 20407 CITY HALL FINACE DEPT REMODEI City Hall Finace Dept Remodel Glass 001.000.31.514.23.48.00 152.4( 9.8% Sales Tax 001.000.31.514.23.48.00 14.9z Total : 167.31 223123 12/8/2016 007253 DUNN LUMBER 4370945 CITY HALL FINANCE DEPT REMOD City Hall Finance Dept Remodel Sup( 001.000.31.514.23.48.00 211.7, 9.5% Sales Tax 001.000.31.514.23.48.00 20.1' 4371235 CITY HALL FINANCE REMODEL SUI City Hall Finance Remodel Supplies 001.000.31.514.23.48.00 40.4E 9.5% Sales Tax 001.000.31.514.23.48.00 3.8z 4397122 CITY HALL FINANCE REMODEL SUI City Hall Finance Remodel Supplies Page: 8 Packet Pg. 38 vchlist 12/08/2016 9:20:52AM Bank code : usbank Voucher Date Vendor 223123 12/8/2016 007253 DUNN LUMBER Voucher List City of Edmonds Invoice (Continued) 223124 12/8/2016 067703 EDMONDS COMMUNITY COLLEGE 015-1617 223125 12/8/2016 073910 EDMONDS COMMUNITY SOLAR COOP 4th Qtr 2016 223126 12/8/2016 074302 EDMONDS HARDWARE & PAINT LLC 001925 001941 223127 12/8/2016 069523 EDMONDS P&R YOUTH SCHOLARSHIP 5340 GIDGET JACOBS 5358 JETT JACOBS 223128 12/8/2016 038500 EDMONDS SENIOR CENTER 2016-11-01 PO # Description/Account 001.000.31.514.23.48.00 9.5% Sales Tax 001.000.31.514.23.48.00 Total : RENTAL OF EDCC GYM FOR VOLLE SEP - DEC 2016 RENTAL OF EDCC 001.000.64.571.25.45.00 Total FAC SOLAR ELECT SYST PRODUC FAC Solar Elect Syst Production 001.000.66.518.30.47.00 Total PM: SUPPLIES PM: SUPPLIES 001.000.64.576.80.31.00 9.8% Sales Tax 001.000.64.576.80.31.00 PM: SUPPLIES PM: SUPPLIES 001.000.64.576.80.31.00 9.8% Sales Tax 001.000.64.576.80.31.00 Total 5340 GIDGET JACOBS YOUTH SCH 5340 GIDGET JACOBS YOUTH SCH 122.000.64.571.20.49.00 5358 JETT JACOBS YOUTH SCHOL 5358 JETT JACOBS YOUTH SCHOL 122.000.64.571.20.49.00 Total 11/16 RECREATION SERVICES COP 4.2.a Page: 9 Page: 9 Packet Pg. 39 vchlist 12/08/2016 9:20:52AM Voucher List City of Edmonds 4.2.a Page: 10 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 223128 12/8/2016 038500 EDMONDS SENIOR CENTER (Continued) 11/16 Recreation Services Contract F 001.000.39.569.10.41.00 5,000.0( 2016-12-01 12/16 RECREATION SERVICES COP 12/16 Recreation Services Contract F 001.000.39.569.10.41.00 5,000.0( Total: 10,000.0( 223129 12/8/2016 060983 EDMONDS SO SNO CO HISTORICAL 782607 T PROMO HISTORY MUSEUM GRAI CREATION OF MUSEUM BROCURE 123.000.64.573.20.41.00 1,500.0( Total: 1,500.0( 223130 12/8/2016 075566 EHRBAR, PAMELA BID-112916 ADMINISTRATIVE SERVICES FOR 1 Administrative services 11/22-11/28/1 140.000.61.558.70.41.00 262.5( Total: 262.5( 223131 12/8/2016 075868 ELAMPARO, JACLYN 12/05/2016 REFUND 223132 12/8/2016 008812 ELECTRONIC BUSINESS MACHINES AR55320 AR56525 12/05/2016 REFUND REFUND 001.000.239.200 Total COPIER MAINT COPIER MAINT 001.000.23.512.50.48.00 ACCT#MK5648 CONTRACT 2600-02 Maintenance for printers 11/21/16 - 001.000.31.518.88.48.00 9.8% Sales Tax 001.000.31.518.88.48.00 Total 223133 12/8/2016 075863 EMERALD CITY SMOOTHIE 282 SMOOTHIES FOR 2016 HEALTH FAI SMOOTHIES FOR 2016 HEALTH FAI 001.000.22.518.10.49.00 Page: 10 Packet Pg. 40 vchlist 12/08/2016 9:20:52AM Voucher List City of Edmonds 4.2.a Page: 11 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 223133 12/8/2016 075863 EMERALD CITY SMOOTHIE (Continued) 9.5% Sales Tax 001.000.22.518.10.49.00 9.5( Total: 109.5( 223134 12/8/2016 009350 EVERETT DAILY HERALD EDH731296 LEGAL ADS -CITY BIDS LEGAL ADS -CITY BIDS, URBAN FOI 001.000.62.558.60.41.40 41.2E EDH732458 LEGAL ADS-PLN20160049 LEGALADS-PLN20160049, SEPADP 001.000.62.558.60.41.40 48.1( EDH733181 NONSIGNIFICANCE (DNS) PUBLIC NONSIGNIFICANCE (DNS) MAYOR 001.000.25.514.30.41.40 53.3. EDH733182 CITY ORDINANCE 4048 - 4053 CITY ORDINANCE NO. 4048-4053 001.000.25.514.30.41.40 96.3, Total: 239.0E 223135 12/8/2016 067599 EWING ELECTRIC INC M1011 WWTP: TASK 1-2016 REPLACE EP- TASK 1-2016 REPLACE EP-502 VFE 423.000.76.535.80.48.00 5,797.3' 9.8% Sales Tax 423.000.76.535.80.48.00 568.1 Total: 6,365.4! 223136 12/8/2016 075807 FORREST GARDENS LLC #4 CITY DOWNTOWN RESTRROM - C( City Downtown Restrrom - Constructii 120.000.31.594.76.65.00 19,629.7( 9.8% Sales Tax 120.000.31.594.76.65.00 1,923.7' Total: 21, 553.4' 223137 12/8/2016 011900 FRONTIER 253-003-6887 LIFT STATION #6 VG SPECIAL ACCI LIFT STATION #6 VG SPECIAL ACCI 423.000.75.535.80.42.00 41.9. Page: 11 Packet Pg. 41 vchlist 12/08/2016 9:20:52AM Voucher List City of Edmonds 4.2.a Page: 12 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 223137 12/8/2016 011900 FRONTIER (Continued) 425-745-5055 MEADOWDALE PRESCHOOL PHOI` MEADOWDALE PRESCHOOL PHOI` 001.000.64.571.29.42.00 107.3E FAC MAINT IP LINE (10 + TAX) 001.000.66.518.30.42.00 10.9£ 425-774-1031 LIFT STATION #8 VG SPECIAL ACCI LIFT STATION #8 TWO VOICE GRAI 423.000.75.535.80.42.00 47.2E 425-776-1281 SNO-ISLE LIBRARY ELEVATOR PH( SNO-ISLE LIBRARY ELEVATOR PH( 001.000.66.518.30.42.00 53.8� Total: 261.35 223138 12/8/2016 075538 GAMEZ, OMAR 12216 CLAIM FOR EXPENSES - TRAVEL MILEAGE FOR TRAVEL 001.000.23.512.50.43.00 21.0E 223139 12/8/2016 075508 GOODWAY GROUP INC 223140 12/8/2016 072515 GOOGLE INC 223141 12/8/2016 075082 GOUDA INCORPORATED 223142 12/8/2016 067615 GTS INTERIOR SUPPLY Total: INV15350 HOLIDAY GETAWAYS DIGITAL TOUI Holiday Getaways Digital Tourism Ad 120.000.31.575.42.41.40 Total 3362894249 BILLING ID# 5030-2931-5908 Google Apps - Nov-2016 001.000.31.518.88.48.00 Total: BID-INV-000176 BALANCE OF UMBRELLA ORDER Payment for balance of umbrella orde 140.000.61.558.70.31.00 Total: 40016245-00 PUBLIC SAFETY- SUPPPLIES Public Safety- Supplies 001.000.41.521.11.31.00 Page: 12 Packet Pg. 42 vchlist 12/08/2016 9:20:52AM Voucher List City of Edmonds 4.2.a Page: 13 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 223142 12/8/2016 067615 GTS INTERIOR SUPPLY (Continued) 9.2% Sales Tax 001.000.41.521.11.31.00 62.3, 223143 12/8/2016 060985 HARRINGTON INDUSTRIAL PLASTICS 007H7207 223144 12/8/2016 075865 HATZENBELER, STEVE 223145 12/8/2016 073880 HITE, CARRIE 12022016 11/30 TRAVEL REIM 223146 12/8/2016 067862 HOME DEPOT CREDIT SERVICES 3024092 6563906 7082446 Total WWTP: FLOWMETER & FLOMTR & FLOWMETER & FLOMTR & PARTS 1 423.000.76.535.80.48.00 Freight 423.000.76.535.80.48.00 Total TREE BOARD -EDUCATIONAL MATE TREE BOARD-EDMONDS MARKET, 001.000.62.524.10.31.00 Total 11/30 TRAVEL REIMBURSMENT LODGING FOR WWU AND BELLING 001.000.64.571.21.43.00 MILEAGE FOR TRAVEL 001.000.64.571.21.43.00 Total WWTP: STUDS, PANEL BOARD & V1 Items: 423.000.76.535.80.31.00 9.5% Sales Tax 423.000.76.535.80.31.00 WWTP: LAUNDRY SOAP Items: 423.000.76.535.80.31.00 9.5% Sales Tax 423.000.76.535.80.31.00 WWTP: LIGHTERS, EPDXY, HACKS Items: Page: 13 Packet Pg. 43 vchlist 12/08/2016 9:20:52AM Voucher List City of Edmonds 4.2.a Page: 14 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 223146 12/8/2016 067862 HOME DEPOT CREDIT SERVICES (Continued) 423.000.76.535.80.31.00 52.6, 9.5% Sales Tax 423.000.76.535.80.31.00 5.0( Tota I : 150.4 , 223147 12/8/2016 075119 HOPE, SHANE 11162016 MILEAGE-RSRC/PSRC MILEAGE-RSRC/PSRC 001.000.62.524.10.43.00 18.5E Total: 18.5E 223148 12/8/2016 073548 INDOFF INCORPORATED 2885906 WWTP: CONFERENCE ROOM CHA 9 Conference Room Chairs 423.000.76.535.80.49.00 3,808.0( 9.8% Sales Tax 423.000.76.535.80.49.00 373.1 E Total: 4,181.11 223149 12/8/2016 014940 INTERSTATE BATTERY SYSTEMS 300-10016445 STORM WORK JACKETS 9.8% Sales Tax 422.000.72.531.90.24.00 15.6( Storm Work Jackets 422.000.72.531.90.24.00 159.8( 300-10016605 STORM - RETURN CREDIT Storm - Return Credit 422.000.72.531.90.24.00 -39.9( 9.8% Sales Tax 422.000.72.531.90.24.00 -3.9, Total: 131.55 223150 12/8/2016 075062 JAMESTOWN NETWORKS 4237 FIBER OPTICS INTERNET CONNEC Dec-16 Fiber Optics Internet Connect 001.000.31.518.87.42.00 500.0( 9.8% Sales Tax 001.000.31.518.87.42.00 49.0( Total: 549.0( Page: 14 Packet Pg. 44 vchlist 12/08/2016 9:20:52AM Voucher List City of Edmonds Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account 223151 12/8/2016 072422 JE HORTON INTERPRETING SVCS 14884 INTERPRETER 6Z895725, 6Z10253, INTERPETER SERVICES 001.000.23.512.50.41.01 Total 223152 12/8/2016 072650 KCDA PURCHASING COOPERATIVE 300106742 INV#300106742 ACCT#100828 - EDI 10 CASES OF MULTI USE COPY PA 001.000.41.521.10.31.00 HANDLING FEE 001.000.41.521.10.31.00 9.8% Sales Tax 001.000.41.521.10.31.00 Total: 223153 12/8/2016 075867 KEEN, DAN 12/2/2016 REFUND 12/2/2016 REFUND 12/2/2016 REFUND 001.000.239.200 Total: 223154 12/8/2016 075848 KUOW PUGET SOUND PUBLIC RADIO IN-1161125733 BUSINESS RECRUITMENT RADIO A Business recruitment radio ad campa 001.000.61.558.70.41.40 Total: 223155 12/8/2016 075260 LAU, PING 14883 INTERPRETER 6Z0974488 INTERPRETER 001.000.23.512.50.41.00 Total 223156 12/8/2016 071312 LEAFGUARD NW 110416 MCH - GUTTERS INSTALLED MCH - Gutters installed 016.000.66.518.30.41.00 9.8% Sales Tax 016.000.66.518.30.41.00 Total 223157 12/8/2016 067631 LODESTAR COMPANY INC 144398 WWTP: REPLACE DEFECTIVE STAI 4.2.a Page: 15 Page: 15 Packet Pg. 45 vchlist 12/08/2016 9:20:52AM Voucher List City of Edmonds 4.2.a Page: 16 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 223157 12/8/2016 067631 LODESTAR COMPANY INC (Continued) 9.8% Sales Tax 423.000.76.535.80.48.00 571.2z replace defective Stanley supply air 423.000.76.535.80.48.00 5,828.9£ Total: 6,400.2, 223158 12/8/2016 075664 MAJOR, JENNA 11/1-11/29 GYM ATTEN 11 /1 -11/29 GYM ATTENDANT PICKLI 11 /1 -11/29 GYM ATTENDANT PICKLI 001.000.64.571.25.41.00 50.0( Total: 50.0( 223159 12/8/2016 061900 MARC 0595028-IN WWTP: SUPER-ZYME/SOLVENTS/T SUPER-ZYME/SOLVENTS/TI-3A,-2 B 423.000.76.535.80.31.00 3,255.0( 9.8% Sales Tax 423.000.76.535.80.31.00 319.0( Total: 3,574.0( 223160 12/8/2016 020039 MCMASTER-CARR SUPPLY CO 91282127 WWTP: FLOW METER/FITTINGS/T- FLOW METER/FITTINGS/T-STRAINS 423.000.76.535.80.31.00 205.3: Freight 423.000.76.535.80.31.00 15.4' Total: 220.71 223161 12/8/2016 021890 MICONTROLS INC 900149 FAC - RM HEATER FAC - Rm Heater 001.000.66.518.30.31.00 170.0( 9.8% Sales Tax 001.000.66.518.30.31.00 18.01 Freight 001.000.66.518.30.31.00 14.4, Total: 202.4$ 223162 12/8/2016 072223 MILLER, DOUG 11/2-11/30 GYM MONIT 11/2-11/30 GYM MONITOR BASKETE Page: 16 Packet Pg. 46 vchlist 12/08/2016 9:20:52AM Voucher List City of Edmonds 4.2.a Page: 17 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 223162 12/8/2016 072223 MILLER, DOUG (Continued) 11/2-11/30 GYM MONITOR BASKETE _ 001.000.64.571.25.41.00 100.0( vi Total: 100.0( U a� t 223163 12/8/2016 020900 MILLERS EQUIP & RENTALL INC 249157 WWTP: CONCRETE MIXER EQUIPI\ Rental - concrete mixer & damage we E 423.000.76.535.80.45.21 M 198.0( 6 9.8% Sales Tax c 423.000.76.535.80.45.21 19.4( Total: 217.4( p L 223164 12/8/2016 067176 MITY LITE INC 00038502 PARKS: BLACK MESH FOLDING CH Q Q PARKS: BLACK MESH FOLDING CH 001.000.64.571.22.35.00 1,242.2( M PARKS: BLACK MESH FOLDING CH ~ 127.000.64.575.50.31.00 PARKS: BLACK MESH FOLDING CH 117.100.64.573.20.31.00 1,242.2( c Total: 3,213.0( c14 r 223165 12/8/2016 075590 MOBILEGUARD INC 10046 11-16 NETGUARD MONTHLY SERVI NetGuard Monthly Service Building E 001.000.62.524.20.42.00 36.0( NetGuard Monthly Service City Clerk 001.000.25.514.30.42.00 6.0( NetGuard Monthly Service Communit t 001.000.61.557.20.42.00 6.0( NetGuard Monthly Service Court r 001.000.23.512.50.42.00 6.0( Q NetGuard Monthly Service Developm, 001.000.62.524.10.42.00 6.0( NetGuard Monthly Service Engineerir 001.000.67.518.21.42.00 84.0( NetGuard Monthly Service Facilities 001.000.66.518.30.42.00 54.0( Page: 17 Packet Pg. 47 vchlist 12/08/2016 9:20:52AM Bank code : usbank Voucher List City of Edmonds 4.2.a Page: 18 Voucher Date Vendor Invoice PO # Description/Account Amoun 223165 12/8/2016 075590 MOBILEGUARD INC (Continued) NetGuard Monthly Service Finance 001.000.31.514.23.42.00 6.0( Y NetGuard Monthly Service Human Re 001.000.22.518.10.42.00 6.0( NetGuard Monthly Service Informatioi U E 001.000.31.518.88.42.00 30.0( NetGuard Monthly Service Mayor's O 001.000.21.513.10.42.00 6.0( o NetGuard Monthly Service Parks 001.000.64.576.80.42.00 12.0( 0- NetGuard Monthly Service Police a 001.000.41.521.22.42.00 Q. 240.0( Q NetGuard Monthly Service PW Water w 421.000.74.534.80.42.00 30.0( ti NetGuard Monthly Service PW Water 421.000.74.534.80.42.00 3.0( w NetGuard Monthly Service PW Water 00 423.000.75.535.80.42.00 3.0( c NetGuard Monthly Service PW Sewei r 423.000.75.535.80.42.00 30.0( Y NetGuard Monthly Service PW Storm 422.000.72.531.90.42.00 6.0( NetGuard Monthly Service PW Street 111.000.68.542.90.42.00 18.0( NetGuard Monthly Service PW Fleet 511.000.77.548.68.42.00 6.0( t NetGuard Monthly Service PW Admin U 001.000.65.518.20.42.00 2.1( Q NetGuard Monthly Service PW Admin 421.000.74.534.80.42.00 0.6( NetGuard Monthly Service PW Admin 422.000.72.531.90.42.00 2.1( NetGuard Monthly Service PW Admin 423.000.75.535.80.42.00 0.6( Page: 18 Packet Pg. 48 vchlist 12/08/2016 9:20:52AM Voucher List City of Edmonds 4.2.a Page: 19 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 223165 12/8/2016 075590 MOBILEGUARD INC (Continued) NetGuard Monthly Service PW Admin 423.000.76.535.80.42.00 0.6( NetGuard Monthly Service PW Street 111.000.68.542.90.42.00 6.0( NetGuard Monthly Service PW Street 422.000.72.531.90.42.00 6.0( NetGuard Monthly Service WWTP 423.000.76.535.80.42.00 30.0( Total: 642.0( 223166 12/8/2016 074556 MOORE, IACOFANO & GOLTSMAN INC 46472 E6DB.SERVICES THRU 10/31/16 E6DB.Services thru 10/31/16 112.000.68.595.33.41.00 2,394.1� Total: 2,394.1 223167 12/8/2016 065779 NEWMAN TRAFFIC SIGNS INC TI-0304742 TRAFFIC - STOP SIGNS Traffic - Stop Signs 111.000.68.542.64.31.00 1,897.5( Total: 1,897.5( 223168 12/8/2016 063511 OFFICE MAX INC 459137 DATE FILING STAMPS DATE FILING STAMPS 001.000.23.512.50.31.00 44.5E 553116 P&R: OFFICE SUPPLIES P&R: OFFICE SUPPLIES 001.000.64.571.21.31.00 54.8( 9.8% Sales Tax 001.000.64.571.21.31.00 5.3E Total: 104.8; 223169 12/8/2016 070166 OFFICE OF THE STATE TREASURER November, 2016 COURT, BLDG CODE & JIS TRANS Emergency Medical Services & Traun 001.000.237.120 1,107.9z PSEA 1, 2 & 3 Account 001.000.237.130 20,234.4< Page: 19 Packet Pg. 49 vchlist 12/08/2016 9:20:52AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 223169 12/8/2016 070166 OFFICE OF THE STATE TREASURER (Continued) PO # Description/Account Building Code Fee Account 001.000.237.150 State Patrol Death Investigation 001.000.237.330 Judicial Information Systems Account 001.000.237.180 School Zone Safety Account 001.000.237.200 Washington Auto Theft Prevention 001.000.237.250 Traumatic Brain Injury 001.000.237.260 Accessible Communities Acct 001.000.237.290 Multi -Model Transportation 001.000.237.300 Hwy Safety Acct 001.000.237.320 Crime Lab Blood Breath Analysis 001.000.237.170 WSP Hwy Acct 001.000.237.340 Total 223170 12/8/2016 026200 OLYMPIC VIEW WATER DISTRICT 0054671 HICKMAN PARK IRRIGATION HICKMAN PARK IRRIGATION 001.000.64.576.80.47.00 0060860 HICKMAN PARK DRINKING FOUNT/ HICKMAN PARK DRINKING FOUNT/ 001.000.64.576.80.47.00 Total: 223171 12/8/2016 027060 PACIFIC TOPSOILS 234350 PM YARD WASTE DUMP CUST # 51 PM YARD WASTE DUMP 001.000.64.576.80.47.00 4.2.a Page: 20 Amoun 143.0( vi a� 37.2. E 5,063.1E 265.2E o c� 2,202.0z o a a 436.8z Q m 37.7 1 ti 37.7E W ao 59.0E c N r 38.9E Y 211.5( 29,875.0E c m E 823.2( u r Q 92.7� 916.0. 120.0( Page: 20 Packet Pg. 50 vchlist 12/08/2016 9:20:52AM Voucher List City of Edmonds 4.2.a Page: 21 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 223171 12/8/2016 027060 PACIFIC TOPSOILS (Continued) 234832 PM YARD WASTE DUMP CUST # 51 PM YARD WASTE DUMP 001.000.64.576.80.47.00 96.0( 234850 PM YARD WASTE DUMP CUST # 51 PM YARD WASTE DUMP 001.000.64.576.80.47.00 96.0( 234876 PM YARD WASTE DUMP CUST # 51 PM YARD WASTE DUMP 001.000.64.576.80.47.00 96.0( Total: 408.0( 223172 12/8/2016 073070 PERRINE, JULIE 5035 CLAY EXPLOR 5035 CLAY EXPLORATION 5035 CLAY EXPLORATION 001.000.64.571.22.41.00 231.0( Total: 231.0( 223173 12/8/2016 075183 PETERSON FRUIT CO 361196 WELLNESS FRUIT DEC 2016 GALAAPPLES 001.000.22.518.10.49.00 19.7E RED PEAR 001.000.22.518.10.49.00 47.5( NAVEL ORANGES 001.000.22.518.10.49.00 19.8( Total: 87.0E 223174 12/8/2016 008350 PETTY CASH 12/2 PARKS PETTY CAS 12/2 PARKS PETTY CASH LAURIE ROSE: APPLE- PROJECTOI 117.100.64.573.20.31.00 31.7E LAURIE ROSE: STORABLES - WOT 117.100.64.573.20.31.00 12.0( PATTY STEELE-SMITH: BARTELLS 001.000.64.571.28.31.00 30.6E PATTY STEELE-SMITH: BARTELLS 001.000.64.571.28.31.00 7.6E PATTY STEELE-SMITH: STAPLES - Page: 21 Packet Pg. 51 vchlist 12/08/2016 9:20:52AM Voucher List City of Edmonds 4.2.a Page: 22 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 223174 12/8/2016 008350 PETTY CASH (Continued) 001.000.64.571.23.31.00 5.4� _ CASEY COLLEY: GARDEN GEAR - I vi 001.000.64.571.23.31.00 26.3E PATTY STEELE-SMITH: TARGET - S t 001.000.64.571.28.31.00 26.8: U FRANCES CHAPIN: EDMONDS HAF •@ 117.200.64.575.50.31.00 7.6£ u PATTY STEELE-SMITH: MICHAEL'S o 001.000.64.571.28.31.00 8.4< CASEY COLLEY: JOANN - GLUE GL o L 001.000.64.571.23.31.00 12.7, a Total: 169.61 Q 223175 12/8/2016 008400 PETTY CASH ADMIN PC 12/16 ADMIN PETTY CASH DECEMBER 0 M RANGE SUPPLIES ~ 001.000.41.521.40.31.00 6.5: SILVER PENS TO MARK INVENTOR 001.000.41.521.10.31.00 6.5 1 o STARBUCKS FOR POLICE FOUNDP N r 001.000.41.521.10.31.00 9.9E N OFFICE SUPPLIES FROM COSTCO cYi 001.000.41.521.10.31.00 65.0E E SANDWICH BAGS FOR PARKING TI c° 001.000.41.521.70.31.00 6.5 , ; TAPE MEASURES FOR PATROL m 001.000.41.521.22.31.00 21.6z E PARKING - SOULE TRIAL - 11/7/16 U 001.000.41.521.10.43.00 18.0( r PARKING - SOULE TRIAL - 11/8/16 Q 001.000.41.521.10.43.00 18.0( PARKING - SOULE TRIAL 11/9/16 001.000.41.521.10.43.00 18.0( PARKING - SOULE TRIAL 11/10/16 001.000.41.521.10.43.00 18.0( Page: 22 Packet Pg. 52 vchlist 12/08/2016 9:20:52AM Bank code : usbank Voucher Date Vendor 223175 12/8/2016 008400 PETTY CASH 223176 12/8/2016 028860 PLATT ELECTRIC SUPPLY INC Voucher List City of Edmonds 4.2.a Page: 23 Invoice PO # Description/Account Amoun (Continued) PARKING - SOULE TRIAL - CAPTAII\ 001.000.41.521.10.43.00 32.9: w PARKING FOR VICTIM INTERVIEW 001.000.41.521.21.43.00 a� 4.0( TARPS FOR RIFLE RANGE QUALIFI E 001.000.41.521.40.31.00 100.3' PARKING IN SEATTLE - CASE 16-1 E 001.000.41.521.21.43.00 17.0� o PARKING AT SNO COUNTY 16-2446 001.000.41.521.21.43.00 2.0( o Total: 344.6E a Q K770359 WWTP: STEEL CONDUIT Steel Conduit CO) 423.000.76.535.80.31.00 ti 522.3 9.8% Sales Tax 423.000.76.535.80.31.00 51.1 � K799437 WWTP: BLADE SOCKETS o Blade sockets- N r 423.000.76.535.80.31.00 68.7: N 9.6% Sales Tax cYi 423.000.76.535.80.31.00 6.6( E K815859 FAC MAINT - SUPPLIES f° Fac Maint - Supplies 001.000.66.518.30.31.00 26.4. y 9.8% Sales Tax E 001.000.66.518.30.31.00 2.5� U K840603 PS - SUPPLIES r PS - Supplies Q 001.000.66.518.30.31.00 72.9( 9.8% Sales Tax 001.000.66.518.30.31.00 7.1: K848466 WWTP: LEV CS6364C CONNE, SCF LEV CS6364C CONNE, SCREWDRI` 423.000.76.535.80.49.00 817.3( Page: 23 Packet Pg. 53 vchlist 12/08/2016 9:20:52AM Voucher List City of Edmonds 4.2.a Page: 24 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 223176 12/8/2016 028860 PLATT ELECTRIC SUPPLY INC (Continued) 9.8% Sales Tax 423.000.76.535.80.49.00 80.1( Total: 1,655.4$ 223177 12/8/2016 075432 POINT BLANK ENTERPRISES IF-1271258 INV#IF-1271258 - EDMONDS PD - P AXIIIA BALLISTIC VEST 001.000.41.521.22.24.00 896.0( Freight 001.000.41.521.22.24.00 7.1 < Total: 903.1; 223178 12/8/2016 073231 POLYDYNE INC 1095166 WWTP: CLARIFLOC Clarifloc 423.000.76.535.80.31.51 4,092.0( Total: 4,092.0( 223179 12/8/2016 071811 PONY MAIL BOX & BUSINESS CTR 219599 WWTP: SHIPPING/POSTAGE Shipping 2 Videos to: Dept of L&I 423.000.76.535.80.42.00 62.5E Total: 62.51 223180 12/8/2016 064088 PROTECTION ONE 2010551 ALARM MONITORING MEADOWDAI ALARM MONITORING CLUBHOUSE 001.000.66.518.30.42.00 135.7E 2422756 ALARM MONITORING SNO-ISLE LIE ALARM MONITORING SNO-ISLE LIE 001.000.66.518.30.42.00 202.0: Tota I : 337.8' 223181 12/8/2016 068697 PUBLIC SAFETY TESTING INC 2016-7014 3RD QUARTER 2016 POLICE TESTI SUB FEES (JUL - SEPT 16) 001.000.22.521.10.41.00 721.0( Total: 721.0( 223182 12/8/2016 070809 PUGET SOUND EXECUTIVE 15-3605 COURT SECURITY COURT SECURITY Page: 24 Packet Pg. 54 vchlist 12/08/2016 9:20:52AM Voucher List City of Edmonds 4.2.a Page: 25 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 223182 12/8/2016 070809 PUGET SOUND EXECUTIVE (Continued) 001.000.23.512.50.41.00 4,235.0( Total: 4,235.0( Y U 223183 12/8/2016 030695 PUMPTECH INC 0107143-IN WWTP: DIAPHRAGM - HYPALON NI t DIAPHRAGM - HYPALON NEOPREI\ 423.000.76.535.80.48.00 248.0( . Freight 423.000.76.535.80.48.00 14.2E o 9.8% Sales Tax @ 423.000.76.535.80.48.00 25.7' p Total: 287.95 a Q. 223184 12/8/2016 030780 QUIRING MONUMENTS INC INV#00000169761 MARKER/INSCRIPTION- RILEY, JEP Q MARKER/INSCRIPTION- RILEY, JEF 130.000.64.536.20.34.00 M 125.0( INV#00000169762 MARKER/INSCRIPTION-COMINITTI, MARKER/INSCRIPTION-COMINITTI, tO 130.000.64.536.20.34.00 125.0( c INV#00000169763 MARKER/INSCRIPTION-SHIRLEY, J c14 MARKER/INSCRIPTION-SHIRLEY, J N 130.000.64.536.20.34.00 125.0( INV#00000169764 MARKER/INSCRIPTION-LYDIA V SO E MARKER/INSCRIPTION-LYDIA V SO c� 130.000.64.536.20.34.00 125.0( INV#00000169765 MARKER/INSCRIPTION-HAGLAND, MARKER/INSCRIPTION-HAGLAND, E 130.000.64.536.20.34.00 125.0( t INV#00000169766 MARKER/INSCRIPTION-JUDITH MA cvv MARKER/INSCRIPTION-JUDITH MA r Q 130.000.64.536.20.34.00 125.0( Total: 750.0( 223185 12/8/2016 074156 RAZZ CONSTRUCTION INC E4MB.Pmt 8 E4MB.PMT 8 THRU 10/31/16 E4MB.Pmt 8 thru 10/31/16 016.000.66.594.19.65.00 25,227.2' Page: 25 Packet Pg. 55 vchlist 12/08/2016 9:20:52AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 223185 12/8/2016 074156 074156 RAZZ CONSTRUCTION INC (Continued) 223186 12/8/2016 071864 SAFEAPPROACH INC 166115 223187 12/8/2016 074997 SEITEL SYSTEMS, LLC 223188 12/8/2016 060889 SNAP -ON INDUSTRIAL 223189 12/8/2016 037375 SNO CO PUD NO 1 38901 ARV/ 30818057 ARV/ 30842707 2001-2487-3 2002-7495-9 2004-2241-8 2004-9315-3 Description/Account Total WWTP: CUSTOM WEB NET R&M 423.000.76.535.80.48.00 Freight 423.000.76.535.80.48.00 Total ONSITE COMPUTER SUPPORT Onsite computer support - 11/08/16 001.000.31.518.88.41.00 Total FLEET SHOP - BRAKE LATHE 1 OF Fleet Shop - Brake Lathe 1 of 2 invoic 511.000.77.594.48.64.20 9.8% Sales Tax 511.000.77.594.48.64.20 FLEET SHOP - BRAKE LATHE 2 OF Fleet Shop - Brake Lathe 2 of 2 invoic 511.000.77.594.48.64.20 9.8% Sales Tax 511.000.77.594.48.64.20 Total TRAFFIC LIGHT 9933 100TH AVE W TRAFFIC LIGHT 9933 100TH AVE W 111.000.68.542.64.47.00 TRAFFIC LIGHT 23602 76TH AVE W TRAFFIC LIGHT 23602 76TH AVE W 111.000.68.542.64.47.00 FRANCES ANDERSON CENTER 70( FRANCES ANDERSON CENTER 70( 001.000.66.518.30.47.00 TRAFFIC LIGHT 22000 76TH AVE W 4.2.a Page: 26 Page: 26 Packet Pg. 56 vchlist 12/08/2016 9:20:52AM Bank code : usbank Voucher Date Vendor 223189 12/8/2016 037375 SNO CO PUD NO 1 Voucher List City of Edmonds 4.2.a Page: 27 Invoice PO # Description/Account Amoun (Continued) TRAFFIC LIGHT 22000 76TH AVE W 111.000.68.542.64.47.00 31.7< w 2006-6395-3 ANWAY PARK 131 SUNSET AVE / M ANWAY PARK 131 SUNSET AVE / M t 001.000.64.576.80.47.00 123.8' 2009-1385-3 DECORATIVE LIGHTING 115 2ND X DECORATIVE LIGHTING 115 2ND X 111.000.68.542.63.47.00 29.9( o 2010-5432-7 BRACKETT'S LANDING NORTH 50 f BRACKETT'S LANDING NORTH 50 f p L 001.000.64.576.80.47.00 61.1 2011-0356-1 TRAFFIC LIGHT 23800 FIRDALE AVI Q' Q TRAFFIC LIGHT 23800 FIRDALE AVI 111.000.68.542.64.47.00 m 35.7 1 M 2011-8789-5 TRAFFIC LIGHT 21132 76TH AVE W TRAFFIC LIGHT 21132 76TH AVE W 111.000.68.542.64.47.00 25.9 1 2011-9222-6 TRAFFIC LIGHT 20408 76TH AVE W o TRAFFIC LIGHT 20408 76TH AVE W N r 111.000.68.542.64.47.00 15.9( Y 2015-0127-7 LIFT STATION #14 7905 1/2 211TH F LIFT STATION #14 7905 1/2 211TH F E 423.000.75.535.80.47.10 19.9, 19 2015-3292-6 LIFT STATION #7 121 W DAYTON S- LIFT STATION #7 121 W DAYTON S- m 423.000.75.535.80.47.10 289.3( E 2015-5730-3 CEMETERY BUILDING U CEMETERY BUILDING r 130.000.64.536.50.47.00 158.5 1 Q 2015-6343-4 TRAFFIC LIGHT 660 EDMONDS WA TRAFFIC LIGHT 660 EDMONDS WA 111.000.68.542.64.47.00 29.7. 2016-1027-6 OVERHEAD STREET LIGHTING AT i OVERHEAD STREET LIGHTING AT i 130.000.64.536.50.47.00 8.3( Page: 27 Packet Pg. 57 vchlist 12/08/2016 9:20:52AM Bank code : usbank Voucher Date Vendor 223189 12/8/2016 037375 SNO CO PUD NO 1 Voucher List City of Edmonds 4.2.a Page: 28 Invoice PO # Description/Account Amoun (Continued) 2017-0375-8 PEDEST CAUTION LIGHT 23190 10( _ PEDEST CAUTION LIGHT 23190 10( 0 111.000.68.542.64.47.00 31.7E 0 2017-1178-5 STREET LIGHTING (183 LIGHTS @ t STREET LIGHTING (183 LIGHTS @ 111.000.68.542.63.47.00 734.9' 2020-7719-4 FIRE STATION #20 23009 88TH AVE FIRE STATION #20 23009 88TH AVE p 001.000.66.518.30.47.00 451.2( 16- 2021-3965-5 BRACKETT'S LANDING SOUTH 100 p BRACKETT'S LANDING SOUTH 100 a 001.000.64.576.80.47.00 28.2z Q 2021-6153-5 CEMETERY WELL PUMP CEMETERY WELL PUMP CO) 130.000.64.536.50.47.00 ti 62.0' 2021-9128-4 PEDEST CAUTION LIGHT 7801 212- PEDEST CAUTION LIGHT 7801 212- 111.000.68.542.63.47.00 00 17.4, C 2022-8909-6 TRAFFIC LIGHT 22400 HWY 99 / ME N r TRAFFIC LIGHT 22400 HWY 99 / ME Y 111.000.68.542.64.47.00 65.3( u 2023-5673-9 TRAFFIC LIGHT 21530 76TH AVE W E TRAFFIC LIGHT 21530 76TH AVE W f° 111.000.68.542.64.47.00 24.4( .. 2024-9953-9 LIFT STATION #1 105 CASPERS ST m LIFT STATION #1 105 CASPERS ST E 423.000.75.535.80.47.10 808.5, U 2025-2918-6 STREET LIGHTING (303 LIGHTS @ r STREET LIGHTING (303 LIGHTS @ Q 111.000.68.542.63.47.00 3,036.3� 2025-2920-2 STREET LIGHTING (13 LIGHTS @ 4 STREET LIGHTING (13 LIGHTS @ 4 111.000.68.542.63.47.00 120.4, 2025-7615-3 STREET LIGHTING (2029 LIGHTS C STREET LIGHTING (2029 LIGHTS C Page: 28 Packet Pg. 58 vchlist 12/08/2016 9:20:52AM Voucher List City of Edmonds 4.2.a Page: 29 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 223189 12/8/2016 037375 SNO CO PUD NO 1 (Continued) 111.000.68.542.63.47.00 15,094.5 1 2025-7948-8 STREET LIGHTING (58 LIGHTS @ 2 Y STREET LIGHTING (58 LIGHTS @ 2 111.000.68.542.63.47.00 360.9� t 2025-7952-0 WWTP: 11/1-11/30/16 ENERGY MGN E 11/1 - 11/30/16 WWTP ENERGY MAI 423.000.76.535.80.47.61 9.1 6 2047-1489-3 STREET LIGHTING (1 LIGHT @ 150' p STREET LIGHTING (1 LIGHT @ 150' 111.000.68.542.63.47.00 4.8z o 2047-1492-7 STREET LIGHTING (18 LIGHTS @ 2 a STREET LIGHTING (18 LIGHTS @ 2 Q 111.000.68.542.63.47.00 107.6' 2047-1493-5 STREET LIGHTING (5 LIGHTS @ 40 STREET LIGHTING (5 LIGHTS @ 40 111.000.68.542.63.47.00 56.7' 2047-1494-3 STREET LIGHTING (2 LIGHTS @ 10 STREET LIGHTING (2 LIGHTS @ 10 0 111.000.68.542.63.47.00 14.4, r 2047-1495-0 STREET LIGHTING (26 LIGHTS @ 2 Y STREET LIGHTING (26 LIGHTS @ 2 111.000.68.542.63.47.00 195.6E E 2053-0758-0 DECORATIVE & STREET LIGHTING f° DECORATIVE & STREET LIGHTING 111.000.68.542.64.47.00 221.4, y 2207-9275-8 TRAFFIC LIGHT 22730 HWY 99 - ME E TRAFFIC LIGHT 22730 HWY 99 - ME t 111.000.68.542.64.47.00 200.2E r Total: 24,100.21, Q 223190 12/8/2016 063941 SNO CO SHERIFFS OFFICE 1000424626 INV#1000424626 CUST#SSH00010 E TASK FORCE OCT-DEC 2016 001.000.41.521.10.51.00 2,692.5( Total: 2,692.5( Page: 29 Packet Pg. 59 vchlist 12/08/2016 9:20:52AM Voucher List City of Edmonds Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account 223191 12/8/2016 070167 SNOHOMISH COUNTY TREASURER November 2016 Crime Victims Court Remittance Crime Victims Court Remittance 001.000.237.140 Total 223192 12/8/2016 038300 SOUND DISPOSAL CO 103583 CIVIC CENTER 250 5TH AVE N CIVIC CENTER 250 5TH AVE N 001.000.66.518.30.47.00 103584 WWTP: 12/5/16 RECYCLING 12/5/16 Recycling + taxes 423.000.76.535.80.47.66 103585 FRANCES ANDERSON CENTER 70( FRANCES ANDERSON CENTER 70( 001.000.66.518.30.47.00 103586 SNO-ISLE LIBRARY 650 MAIN ST SNO-ISLE LIBRARY 650 MAIN ST 001.000.66.518.30.47.00 103587 PARKS MAINT GARBAGE AND REC PARKS MAINT GARBAGE AND REC 001.000.64.576.80.47.00 103588 CITY HALL 121 5TH AVE N CITY HALL 121 5TH AVE N 001.000.66.518.30.47.00 Total 223193 12/8/2016 075866 STERN, PAUL 11/17/16 REFUND 11/17/16 REFUND 11/17/16 REFUND 001.000.239.200 Total 223194 12/8/2016 040917 TACOMA SCREW PRODUCTS INC 18139459 STREET/STORM - SUPPLIES Street/Storm - Supplies 111.000.68.542.31.31.00 Street/Storm - Supplies 422.000.72.531.40.31.00 9.8% Sales Tax 4.2.a Page: 30 Page: 30 Packet Pg. 60 vchlist 12/08/2016 9:20:52AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 223194 12/8/2016 040917 TACOMA SCREW PRODUCTS INC (Continued) 111.000.68.542.31.31.00 9.8% Sales Tax 422.000.72.531.40.31.00 Total : 223195 12/8/2016 040916 TC SPAN AMERICA 75755 WATER/SEWER - SAFETY VEST LC Water/Sewer - Safety Vest Logo 421.000.74.534.80.24.00 Water/Sewer - Safety Vest Logo 423.000.75.535.80.24.00 9.8% Sales Tax 421.000.74.534.80.24.00 9.8% Sales Tax 423.000.75.535.80.24.00 75774 WATER/SEWER - WORK JACKETS, Water/Sewer - Work Jackets, Covera 421.000.74.534.80.24.00 Water/Sewer - Work Jackets, Covera 423.000.75.535.80.24.00 9.8% Sales Tax 421.000.74.534.80.24.00 9.8% Sales Tax 423.000.75.535.80.24.00 Total 223196 12/8/2016 071666 TETRATECH INC 51118234 E4GC.SERVICES THRU 10/30/16 E4GC.Services thru 10/30/16 423.200.75.594.35.41.00 Total 223197 12/8/2016 027269 THE PART WORKS INC INV05508 FAC - DRINKING FOUNTAIN PARTS FAC - Drinking Fountain Parts 001.000.66.518.30.31.00 Freight 001.000.66.518.30.31.00 4.2.a Page: 31 Page: 31 Packet Pg. 61 vchlist 12/08/2016 9:20:52AM Voucher List City of Edmonds 4.2.a Page: 32 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 223197 12/8/2016 027269 THE PART WORKS INC (Continued) 9.8% Sales Tax 001.000.66.518.30.31.00 9.6, Total: 107.71 223198 12/8/2016 038315 THYSSENKRUPP ELEVATOR US53022 ELEVATOR MAINTENANCE MUSEUI ELEVATOR MAINTENANCE MUSEU 001.000.66.518.30.48.00 351.3 1 9.8% Sales Tax 001.000.66.518.30.48.00 34.4< US54073 ELEVATOR MAINTENANCE SENIOR ELEVATOR MAINTENANCE SENIOR 001.000.66.518.30.48.00 274.7 1 9.8% Sales Tax 001.000.66.518.30.48.00 26.9: Total: 687.5( 223199 12/8/2016 075870 TRIGSTAD, TARA 12/06 REFUND 12/06 REFUND 12/06 REFUND 001.000.239.200 500.0( Total: 500.0( 223200 12/8/2016 070774 ULINE INC 82008908 STREET / STORM - SUPPLIES Street / Storm - Supplies 111.000.68.542.31.31.00 274.0( Street / Storm - Supplies 422.000.72.531.40.31.00 274.0( Freight 111.000.68.542.31.31.00 25.7: Freight 422.000.72.531.40.31.00 25.7, 9.8% Sales Tax 111.000.68.542.31.31.00 29.3E 9.8% Sales Tax 422.000.72.531.40.31.00 29.3 1 Page: 32 Packet Pg. 62 vchlist 12/08/2016 9:20:52AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 223200 12/8/2016 070774 070774 ULINE INC (Continued) 223201 12/8/2016 070767 UNITED RENTALS NW INC 141981906-001 141981906-002 223202 12/8/2016 068041 UNIVERSAL LANGUAGE SVC INC INV-161201-12010 223203 12/8/2016 068724 US HEALTHWORKS MED GROUP OF WP 0698015-WA 223204 12/8/2016 067865 VERIZON WIRELESS PO # Description/Account Total PM: RENTAL EQUIPMENT FUEL 001.000.64.576.80.45.00 9.8% Sales Tax 001.000.64.576.80.45.00 PM: EQUIPMENT RENTAL PM: EQUIPMENT RENTAL 001.000.64.576.80.45.00 misc (environment, delivery & pickup) 001.000.64.576.80.45.00 FUEL 001.000.64.576.80.45.00 9.8% Sales Tax 001.000.64.576.80.45.00 Total INTERPRETERS FOR FISHING PIEF INTERPRETERS FOR FISHING PIEF 001.000.64.571.21.41.00 Total DOT PHYSICALS 2x DOT PHYSICALS FOR SEWER D 423.000.75.535.80.41.00 Total 9775790668 C/A 571242650-0001 iPhone/iPad Cell Service Bld Dept 001.000.62.524.20.42.00 iPhone/iPad Cell Service City Clerk 001.000.25.514.30.42.00 iPhone/iPad Cell Service Econ 001.000.61.557.20.42.00 iPad Cell Service Council 4.2.a Page: 33 Amoun 658.2( 0 Y 58.9E 5.7E . c� 0 2,978.0( 0 248.7' a Q. Q 43.5E cm M 320.4E 3,655.41 0 392.0( w 392.0( E 198.0( 198.0( t U a r 474.8E Q 75.8E 75.7( Page: 33 Packet Pg. 63 vchlist 12/08/2016 9:20:52AM Bank code : usbank Voucher Date Vendor 223204 12/8/2016 067865 VERIZON WIRELESS Voucher List City of Edmonds 4.2.a Page: 34 Invoice PO # Description/Account Amoun (Continued) 001.000.11.511.60.42.00 300.1( _ iPhone/iPad Cell Service Court vi 001.000.23.512.50.42.00 75.8E U iPhone/iPad Cell Service Developmei t 001.000.62.524.10.42.00 95.7E iPhone/iPad Cell Service Engineering 001.000.67.518.21.42.00 872.4z 6 iPhone/iPad Cell Service Facilities o 001.000.66.518.30.42.00 187.3( 5 iPhone/iPad Cell Service Finance o L 001.000.31.514.23.42.00 145.7( a iPhone/iPad Cell Service HR Q 001.000.22.518.10.42.00 95.7E iPhone/iPad Cell Service IS M ti 001.000.31.518.88.42.00 287.3E iPhone/iPad Cell Service Mayor's Offi co 001.000.21.513.10.42.00 95.7E iPhone/iPad Cell Service Parks Dept C 001.000.64.571.21.42.00 80.0. r iPhone/iPad Cell Service Police Dept Y 001.000.41.521.22.42.00 1,342.7E Air cards Police Dept 001.000.41.521.22.42.00 1,080.3' iPhone/iPad Cell Service Planning De 001.000.62.558.60.42.00 80.0, m iPhone/iPad Cell Service PW Admin E t 001.000.65.518.20.42.00 26.5E um iPhone/iPad Cell Service PW Admin r Q 421.000.74.534.80.42.00 7.5� iPhone/iPad Cell Service PW Admin 422.000.72.531.90.42.00 26.5( iPhone/iPad Cell Service PW Admin 423.000.75.535.80.42.00 7.5� iPhone/iPad Cell Service PW Admin Page: 34 Packet Pg. 64 vchlist 12/08/2016 9:20:52AM Bank code : usbank Voucher Date Vendor 223204 12/8/2016 067865 VERIZON WIRELESS 223205 12/8/2016 067195 WASHINGTON TREE EXPERTS Voucher List City of Edmonds 4.2.a Page: 35 Invoice PO # Description/Account Amoun (Continued) 423.000.76.535.80.42.00 7.5£ _ iPhone/iPad Cell Service PW Street C vi 111.000.68.542.90.42.00 171.6: iPhone/iPad Cell Service PW Fleet t 511.000.77.548.68.42.00 55.7z E iPhone/iPad Cell Service PW Water/, M 421.000.74.534.80.42.00 102.9( 6 iPhone/iPad Cell Service PW Water/, o 423.000.75.535.80.42.00 102.8( 5 iPhone/iPad Cell Service Sewer Dept L 423.000.75.535.80.42.00 225.9< a iPhone/iPad Cell Service Water Q 421.000.74.534.80.42.00 281.E 1 iPad Cell Service Storm ti 422.000.72.531.90.42.00 115.8� iPad Cell Service Street/Storm m 111.000.68.542.90.42.00 20.0' iPad Cell Service Street/Storm c 422.000.72.531.90.42.00 20.0( r iPhone/iPad Cell Service WWTP 423.000.76.535.80.42.00 197.5' iPad Cell Service Parks Maintenance E 001.000.64.576.80.42.00 56.8( 9775915413 C/A 772540262-00001 Lift Station access 001.000.31.518.88.42.00 74.7z E Total: 6,867.31 um r r Q 116-632 TREE REMOVAL - PARK SHOP FIVE REMOVE FIRE DAMAGE CEDAR TC 001.000.64.576.80.48.00 850.0( 9.8% Sales Tax 001.000.64.576.80.48.00 83.3( Total: 933.3( Page: 35 Packet Pg. 65 vchlist 12/08/2016 9:20:52AM Voucher List City of Edmonds Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account 223206 12/8/2016 045912 WASPC 027365 INV 027365 FALL WASPC CONF - AI FALL CONFERENCE - ANDERSON 001.000.41.521.10.49.00 FALL CONFERENCE - LAWLESS 001.000.41.521.10.49.00 2016-00735 INV DUES 2016-00735 - ANDERSO� ASSOCIATE MEMBERSHIP - ACOP 001.000.41.521.10.49.00 Total 223207 12/8/2016 075635 WCP SOLUTIONS 9860029 FAC MAINT SUPPLIES Fac Maint Supplies 001.000.66.518.30.31.00 9.8% Sales Tax 001.000.66.518.30.31.00 9864545 FAC MAINT - SUPPLIES Fac Maint - Supplies 001.000.66.518.30.31.00 9.8% Sales Tax 001.000.66.518.30.31.00 Total: 223208 12/8/2016 075215 WELCOME COMMUNICATIONS INV-0083 INV#0083 - EDMONDS PD ENDURA SINGLE UNIT CHARGER 001.000.41.521.22.35.00 Freight 001.000.41.521.22.35.00 9.8% Sales Tax 001.000.41.521.22.35.00 Total: 223209 12/8/2016 072834 WESTERN OFFICE INTERIORS 28642 INV#28642 - EDMONDS PD SERVICE TO REPLACE 2 SETS OF- 001.000.41.521.10.35.00 9.8% Sales Tax 001.000.41.521.10.35.00 4.2.a Page: 36 Page: 36 Packet Pg. 66 vchlist 12/08/2016 9:20:52AM Voucher List City of Edmonds Bank code: usbank Voucher Date Vendor Invoice PO # 223209 12/8/2016 072834 072834 WESTERN OFFICE INTERIORS (Continued) 223210 12/8/2016 066678 WSDA PESTICIDE MGMT DIVISION 53955-CURRAN 63681-ROCKNE 91878-ARBANASIN 116 Vouchers for bank code: usbank 116 Vouchers in this report 4.2.a Page: 37 Description/Account Amoun Total : 219.6( 2017 WSDA PESTICIDE LICENSE R vi 2017 WSDA PESTICIDE LICENSE R Y 001.000.64.576.80.49.00 33.0( 2017 WSDA PESTICIDE LICENSE R 2017 WSDA PESTICIDE LICENSE R E 001.000.64.576.80.49.00 33.0( 2 2017 WSDA PESTICIDE LICENSE R o 2017 WSDA PESTICIDE LICENSE R 001.000.64.576.80.49.00 33.0( o Total: 99.0( a Q. Bank total : 267,385.8, Q cc Total vouchers : 267,385.8, ti Page: 37 Packet Pg. 67 co 0 N r N Y V E Cc V a+ C d E L V R r r Q 4.2.b PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Project Title Number Number STM 12th Ave & Sierra Stormwater System Improvements c484 E5FE STR 15th St. SW Walkway (Edmonds Way to 8th Ave) c424 E3DC STM 183rd PI SW Storm Repairs c491 E61FE SWR 2013 Sanitary Sewer Pipe Rehabilitation c390 E2GB SWR 2013 Sewerline Replacement Project c398 E3GA STR 2014 Chip Seals c451 E4CB STM 2014 Drainage Improvements c433 E41FA STM 2014 Lake Ballinger Associated Projects c436 E4FD STR 2014 Overlay Program c438 E4CA WTR 2014 Waterline Overlays c452 E4CC STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E51FA STR 2015 Overlay Program c463 E5CA SWR 2015 Sewerline Overlays i007 E5CC SWR 2015 Sewerline Replacement Project c441 E4GA STR 2015 Traffic Calming c471 E5AB WTR 2015 Waterline Overlays c475 E5CB WTR 2015 Waterline Replacement Program c440 E4J13 STR 2016 Curb Ramp Upgrades i016 E6DC STR 2016 Overlay Program i008 E6CA SWR 2016 Sanitary Sewer Replacement Projects c469 E5GA SWR 2016 Sewerline Overlays i010 E6CC WTR 2016 Water Comp Plan Update c460 E4JC WTR 2016 Waterline Overlays i009 E6CB WTR 2016 Waterline Replacement Projects c468 E5JA SWR 2017 Sanitary Sewer Replacement Project i013 E6GA WTR 2017 Waterline Replacement Projects i014 E6J13 SWR 2018/19 Sewerline Replacement Project c492 E6GC WTR 2018/19 Waterline Replacement Project c493 E6JC STR 220th Street Overlay Project c462 E4CD STM 224th & 98th Drainage Improvements c486 E6FB WTR 224th Waterline Relocation (2013) c418 E3J13 STR 228th St. SW Corridor Improvements i005 E7AC STR 236th St. SW Walkway (Edmonds Way to Madrona School) c425 E3DD STR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB STR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA STM 3rd Ave Rain Gardens i012 E6FC STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STR 9th Avenue Improvement Project c392 E2AB FAC A/V Upgrades - Council Chambers c476 E51-A STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE STR ADA Transition Plan s016 E6DB STR Bikelink Project c474 E5DA PRK City Spray Park c417 E41VIA SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB Revised 12i8i2016 Packet Pg. 68 4.2.b PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Protect Title Number Number WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 E5J13 STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1 FM PM Dayton Street Plaza c276 E7MA STM Dayton Street Storm Improvements (6th Ave - 8th Ave) c472 E5FC STM Dayton Street Stormwater Pump Station c455 E4FE FAC Edmonds Fishing Pier Rehab c443 E4MB STM Edmonds Marsh Feasibility Study c380 E2FC General Edmonds Waterfront Access Analysis c478 E5DB FAC ESCO III Project c419 E3LB PRK FAC Band Shell Replacement c477 E6MB WTR Five Corners Reservoir Re -coating c473 E5KA STR Five Corners Roundabout (212th Street SW @ 84th Avenue W) c342 E1AA PM Fourth Avenue Cultural Corridor c282 E8MA STR Hwy 99 Enhancements (Phase III) c405 E2AD SWR Lake Ballinger Trunk Sewer Study s011 E5G13 STM LID Retrofits Perrinville Creek Basin c434 E4FB SWR Lift Station #1 Basin & Flow Study c461 E4GC STM North Talbot Road Drainage Improvements c378 E2FA STM Northstream Culvert Repair Under Puget Drive i011 E61FA STM Northstream Pipe Abandonment on Puget Drive c410 E3FE STM NPDES (Students Saving Salmon) m013 E7FG STM Perrinville Creek Culvert Replacement c376 E1 FN STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC FAC Public Safety Controls System Upgrades c444 E4LA STM Seaview Park Infiltration Facility c479 E5FD WWTP Sewer Outfall Groundwater Monitoring c446 E4HA STR SR104 Corridor Transportation Study c427 E3AB STR SR104/City Park Mid -Block Crossing c454 E4DB STR SR99 Safety Improvements (224th to 216th) s014 E6AA UTILITIES Standard Details Updates solo E5NA STM Storm Drainage Improvements - 88th & 194th c429 E3FG STM Stormwater Comp Plan Update s017 E6FD STR Sunset Walkway Improvements c354 E1DA STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH STR Trackside Warning System c470 E5AA STR Train Trench - Concept c453 E4DA STR Transportation Plan Update c391 E2AA STM Update Stormwater Management Code & Associated Projects c467 E5FB UTILITIES Utility Rate Update s013 E6JA PRK Veteran's Plaza c480 E6MA STM Video Assessment of Stormwater Lines c459 E4FF STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC WWTP WWTP Outfall Pipe Modifications c481 E5HA Revised 12i8i2016 Packet Pg. 69 4.2.b PROJECT NUMBERS (By Engineering Number) Engineering Protect Protect Accounting Funding Number Number Protect Title 1AA Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR ElCA c368 76th Ave W at 212th St SW Intersection Improvements - E1DA W Sunset Walkway Improveme STM E1 FM c374 Dayton Street & SR104 Storm Drainage Alternatives moor— errinville Creek Culvert Replacemen STR E2AA c391 Transportation Plan Update 9th Avenue Improvement Projectis STR E2AD c405 Hwy 99 Enhancements (Phase III) North Talbot Road Drainage Improvement STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System Edmonds Marsh Feasibility Studl c380 SWR E2GB c390 2013 Sanitary Sewer Pipe Rehabilitation c427 Corridor Transportation Stud STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STR R" c424 IF 15th St. SW Walkway (Edmonds Way to 8th Av STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study Northstream Pipe Abandonment on Puget Driv STM E3FG c429 Storm Drainage Improvements - 88th & 194th ElrS W Edmonds-105th/106th Ave W Storm Improvements SWR E3GA c398 2013 Sewerline Replacement Project WTR location (2013 FAC E3LB c419 ESCO III Project STR E4CA c43 2014 Overlay Program i STR E4CB c451 2014 Chip Seals WTR E4CC 2014 Waterline Overlays STR E4CD c462 220th Street Overlay Project STR Train Trench - Concept STR E4DB c454 SR104/City Park Mid -Block Crossing STM 014 Drainage Improvements W STM E4FB c434 LID Retrofits Perrinville Creek Basin STM c435 ek Daylighting/Edmonds Marsh Restoration STM E4FD c436 2014 Lake Ballinger Associated Projects STM c455 Dayton Street Stormwater Pump Station STM E4FF c459 Video Assessment of Stormwater Lines SWR E4GA c441 2015 Sewerline Replacement Project SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I SWR E4GC c461 Lift Station #1 Basin & Flow Study WWTP E4HA c446 Sewer Outfall Groundwater Monitoring c440 2015 Waterline Replacement Program WTR E4JC c460 2016 Water Comp Plan Update F Public Safety Controls System Upgrades PRK E4MA c417 City Spray Park F dmonds Fishing Pier Rehab STR E5AA c470 Trackside Warning System Revised 12i8i2016 Packet Pg. 70 4.2.b PROJECT NUMBERS (By Engineering Number) Engineering Protect Protect Accounting Funding Number Number Protect Title E5AB 2015 Traffic Calming STIR E5CA c463 2015 Overlay Program E5CB Epw 2015 Waterline Overlays SWR E5CC i007 2015 Sewerline Overlays c474 Bikelink Project General E5DB c478 Edmonds Waterfront Access Analysis 015 Citywide Drainage Improvements/Rehab Projects STM E5FB c467 Update Stormwater Management Code & Associated Projects rSTM E5FC 1W Dayton Street Storm Improvements (6th Ave - 8th Ave) STM E5FD c479 Seaview Park Infiltration Facility STM E5FE c48 2th Ave & Sierra StormwatdWstem Improvements SWR E5GA c469 2016 Sanitary Sewer Replacement Projects SWR E5GB 0 ke Ballinger Trunk Sewer Stu WWTP E5HA c481 WWTP Outfall Pipe Modifications WTR E5JA c468 2016 Waterline Replacement Projects WTR E5J13 c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) WTR c473 Five Corners Reservoir Re -coating FAC E5LA c476 A/V Upgrades - Council Chambers UTILITIES E5NA tandard Details Updates STIR E6AA s014 SR99 Safety Improvements (224th to 216th) STIR llff'i015 Citywide Protected/Permissive Traffic Signal Conversion STIR E6CA i008 2016 Overlay Program WTR i009 7r 2016 Waterline Overlays SWR E6CC i010 2016 Sewerline Overlays STIR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) STIR E6DB s016 ADA Transition Plan STIR E6DC i016 2016 Curb Ramp Upgrades STM E6FA i011 Northstream Culvert Repair Under Puget Drive WTA c486 224th & 98th Drainage Improvements STM E6FC i012 3rd Ave Rain Gardens KTM s017 Stormwater Comp Plan Update STM E6FE c491 183rd PI SW Storm Repairs WR i013 2017 Sanitary Sewer Replacement Project SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II SWR c492 2018/19 Sewerline Replacement Project UTILITIES E6JA s013 Utility Rate Update WTR E6,113 i014 2017 Waterline Replacement Projects WTR E6JC c493 2018/19 Waterline Replacement Project PRK E6MA c480 Veteran's Plaza PRK E6MB c477 FAC Band Shell Replacement 0 228th St. SW Corridor Improvements STM E7FG m013 NPDES (Students Saving Salmon) ayton Street Plaza PM E8MA c282 Fourth Avenue Cultural Corridor Revised 12i8i2016 Packet Pg. 71 4.2.b PROJECT NUMBERS (By New Project Accounting Number) Engineering Protect Project Accounting Funding Number Number Protect Title PM E7MA c276 Dayton Street Plaza PM E8MA c282 Fourth Avenue Cultural Corridor STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STIR E1 DA c354 Sunset Walkway Improvements STIR ElCA c368 76th Ave W at 212th St SW Intersection Improvements STM E1 FM c374 Dayton Street & SR104 Storm Drainage Alternatives STM E1 FIN c376 Perrinville Creek Culvert Replacement .-. STM E2FA c378 North Talbot Road Drainage Improvements V STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM E2FC c380 Edmonds Marsh Feasibility Study v E SWR E2GB c390 2013 Sanitary Sewer Pipe Rehabilitation M STIR E2AA c391 Transportation Plan Update v STIRE2AB c392 9th Avenue Improvement Project O M SWR E3GA c398 2013 Sewerline Replacement Project > O STIR E2AD c405 Hwy 99 Enhancements (Phase III) L Q STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study Q STM EYE c410 Northstream Pipe Abandonment on Puget Drive M PRK E4MA c417 City Spray Park WTR E3JB c418 224th Waterline Relocation (2013) to FAC E3LB c419 ESCO III Project STIR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) G N STIR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave) _ L STIR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) STIR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S E 7 STIR E3AB c427 SR104 Corridor Transportation Study ? •O STM E3FG c429 Storm Drainage Improvements - 88th & 194th d STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements d to STM E4FA c433 2014 Drainage Improvements T STM E4FB c434 LID Retrofits Perrinville Creek Basin STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 2014 Lake Ballinger Associated Projects i STIR E4CA c438 2014 Overlay Program LL r-� WTR E4J13 c440 2015 Waterline Replacement Program O SWR E4GA c441 2015 Sewerline Replacement Project t FAC E4MB c443 Edmonds Fishing Pier Rehab M FAC E4LA c444 Public Safety Controls System Upgrades .r r� Q WWTP E4HA c446 Sewer Outfall Groundwater Monitoring STIR E4CB c451 2014 Chip Seals WTR E4CC c452 2014 Waterline Overlays STIR E4DA c453 Train Trench - Concept STIR E4DB c454 SR104/City Park Mid -Block Crossing STM E4FE c455 Dayton Street Stormwater Pump Station SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I STM E4FF c459 Video Assessment of Stormwater Lines WTR E4JC c460 2016 Water Comp Plan Update SWR E4GC c461 Lift Station #1 Basin & Flow Study Revised 12i8i2016 Packet Pg. 72 4.2.b PROJECT NUMBERS (By New Project Accounting Number) Engineering Protect Project Accounting Funding Number Number Project Title STR E4CD c462 220th Street Overlay Project STR E5CA c463 2015 Overlay Program STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects STM E5FB c467 Update Stormwater Management Code & Associated Projects WTR E5JA c468 2016 Waterline Replacement Projects SWR E5GA c469 2016 Sanitary Sewer Replacement Projects STIR E5AA c470 Trackside Warning System STR E5AB c471 2015 Traffic Calming V STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave) WTR E5KA c473 Five Corners Reservoir Re -coating v E STR E5DA c474 Bikelink Project cc WTR E5CB c475 2015 Waterline Overlays v FAC E5LA c476 A/V Upgrades - Council Chambers O M PRK E6MB c477 FAC Band Shell Replacement > O General E5DB c478 Edmonds Waterfront Access Analysis L Q STM E5FD c479 Seaview Park Infiltration Facility Q PRK E6MA c480 Veteran's Plaza cfl M WWTP E5HA c481 WWTP Outfall Pipe Modifications WTR E5J13 c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) to STM E5FE c484 12th Ave & Sierra Stormwater System Improvements STR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) G N STM E6FB c486 224th & 98th Drainage Improvements N L SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II STM E6FE c491 183rd PI SW Storm Repairs E 7 SWR E6GC c492 2018/19 Sewerline Replacement Project ? •O WTR E6JC c493 2018/19 Waterline Replacement Project d STR E7AC i005 228th St. SW Corridor Improvements d to SWR E5CC i007 2015 Sewerline Overlays T STR E6CA i008 2016 Overlay Program WTR E6CB i009 2016 Waterline Overlays 7 tT SWR E6CC i010 2016 Sewerline Overlays i STM E6FA i011 Northstream Culvert Repair Under Puget Drive LL r-� STM E6FC i012 3rd Ave Rain Gardens O SWR E6GA i013 2017 Sanitary Sewer Replacement Project t WTR E6JB i014 2017 Waterline Replacement Projects M STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion .r r� Q STR E6DC i016 2016 Curb Ramp Upgrades STM E7FG m013 NPDES (Students Saving Salmon) UTILITIES E5NA solo Standard Details Updates SWR E5GB s011 Lake Ballinger Trunk Sewer Study UTILITIES E6JA s013 Utility Rate Update STR E6AA s014 SR99 Safety Improvements (224th to 216th) STR E6DB s016 ADA Transition Plan STM E6FD s017 Stormwater Comp Plan Update Revised 12i8i2016 Packet Pg. 73 4.2.b PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Protect Title Number Number FAC A/V Upgrades - Council Chambers c476 E5LA FAC Edmonds Fishing Pier Rehab c443 E4MB FAC ESCO III Project c419 E3LB FAC Public Safety Controls System Upgrades c444 E41-A General Edmonds Waterfront Access Analysis c478 E5DB PM Dayton Street Plaza c276 E7MA PM Fourth Avenue Cultural Corridor c282 E8MA PRK City Spray Park c417 E4MA PRK FAC Band Shell Replacement c477 E6MB PRK Veteran's Plaza c480 E6MA STM 12th Ave & Sierra Stormwater System Improvements c484 E5FE STM 183rd PI SW Storm Repairs c491 E6FE STM 2014 Drainage Improvements c433 E4FA STM 2014 Lake Ballinger Associated Projects c436 E4FD STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E5FA STM 224th & 98th Drainage Improvements c486 E6FB STM 3rd Ave Rain Gardens 012 E6FC STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1 FM STM Dayton Street Storm Improvements (6th Ave - 8th Ave) c472 E5FC STM Dayton Street Stormwater Pump Station c455 E4FE STM Edmonds Marsh Feasibility Study c380 E2FC STM LID Retrofits Perrinville Creek Basin c434 E4FB STM North Talbot Road Drainage Improvements c378 E2FA STM Northstream Culvert Repair Under Puget Drive 011 E6FA STM Northstream Pipe Abandonment on Puget Drive c410 E3FE STM NPDES (Students Saving Salmon) m013 E7FG STM Perrinville Creek Culvert Replacement c376 E1 FN STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC STM Seaview Park Infiltration Facility c479 E5FD STM Storm Drainage Improvements - 88th & 194th c429 E3FG STM Stormwater Comp Plan Update s017 E6FD STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH STM Update Stormwater Management Code & Associated Projects c467 E5FB STM Video Assessment of Stormwater Lines c459 E4FF STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC STIR 15th St. SW Walkway (Edmonds Way to 8th Ave) c424 E3DC STIR 2014 Chip Seals c451 E4CB STIR 2014 Overlay Program c438 E4CA STIR 2015 Overlay Program c463 E5CA STIR 2015 Traffic Calming c471 E5AB STIR 2016 Curb Ramp Upgrades 016 E6DC STIR 2016 Overlay Program i008 E6CA STIR 220th Street Overlay Project c462 E4CD STIR 228th St. SW Corridor Improvements i005 E7AC STIR 236th St. SW Walkway (Edmonds Way to Madrona School) c425 E3DD Revised 12/8/2016 Packet Pg. 74 4.2.b PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Protect Title Number Number STIR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB STR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA STR 76th Ave W at 212th St SW Intersection Improvements c368 ElCA STR 9th Avenue Improvement Project c392 E2AB STIR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE STR ADA Transition Plan s016 E6DB STR Bikelink Project c474 E5DA STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB STR Five Corners Roundabout (212th Street SW @ 84th Avenue W) c342 E1AA STR Hwy 99 Enhancements (Phase III) c405 E2AD STR SR104 Corridor Transportation Study c427 E3AB STR SR104/City Park Mid -Block Crossing c454 E4DB STR SR99 Safety Improvements (224th to 216th) s014 E6AA STR Sunset Walkway Improvements c354 E1 DA STR Trackside Warning System c470 E5AA STR Train Trench - Concept c453 E4DA STR Transportation Plan Update c391 E2AA SWR 2013 Sanitary Sewer Pipe Rehabilitation c390 E2GB SWR 2013 Sewerline Replacement Project c398 E3GA SWR 2015 Sewerline Overlays i007 E5CC SWR 2015 Sewerline Replacement Project c441 E4GA SWR 2016 Sanitary Sewer Replacement Projects c469 E5GA SWR 2016 Sewerline Overlays i010 E6CC SWR 2017 Sanitary Sewer Replacement Project i013 E6GA SWR 2018/19 Sewerline Replacement Project c492 E6GC SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB SWR Lake Ballinger Trunk Sewer Study s011 E5GB SWR Lift Station #1 Basin & Flow Study c461 E4GC UTILITIES Standard Details Updates solo E5NA UTILITIES Utility Rate Update s013 E6JA WTR 2014 Waterline Overlays c452 E4CC WTR 2015 Waterline Overlays c475 E5CB WTR 2015 Waterline Replacement Program c440 E4JB WTR 2016 Water Comp Plan Update c460 E4JC WTR 2016 Waterline Overlays i009 E6CB WTR 2016 Waterline Replacement Projects c468 E5JA WTR 2017 Waterline Replacement Projects 014 E6JB WTR 2018/19 Waterline Replacement Project c493 E6JC WTR 224th Waterline Relocation (2013) c418 E3J13 WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 E5JB WTR Five Corners Reservoir Re -coating c473 E5KA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA WWTP WWTP Outfall Pipe Modifications c481 E5HA Revised 12/8/2016 Packet Pg. 75 4.3 City Council Agenda Item Meeting Date: 12/13/2016 Board & Commission Retirements Staff Lead: Mayor Earling Department: Mayor's Office Preparer: Carolyn LaFave Background/History This year we have three community volunteers who will be retiring from various boards and commissions. The three retirees are: Samantha Saether, Arts Commission, 2009 - 2016 Dale Hoggins, Cemetery Board, 1996 - 2016 Valerie Stewart, Planning Board, 2009 - 2016 Staff Recommendation Narrative Mayor Earling would like to recognize our three retiring volunteer board & commission members for their service to the Edmonds community. Mayor Earling is scheduled to meet with Ms. Stewart and Ms. Saether to present them with a thank you gift for their service. For Mr. Hoggin's numerous years of volunteering, Mayor Earling will be reading a proclamation in his honor and presenting him with a thank you gift later on tonight's agenda. Packet Pg. 76 4.4 City Council Agenda Item Meeting Date: 12/13/2016 Board & Commission Reappointments Staff Lead: Mayor Earling Department: Mayor's Office Preparer: Carolyn LaFave Background/History The attached list of board and commission members have requested reappointment. All members and positions have been vetted for eligibility for reappointment. Staff Recommendation The Mayor and staff recommend reappointment of the attached list of board and commission members. Narrative Community volunteers are essential to the operation of the City's various Boards and Commissions. They provide knowledge and experience to the Mayor, City Council and staff on a variety of issues. They also organize community events and help influence and shape our community. Edmonds is fortunate to have such a dedicated and hard working group of volunteers and we thank them for their willingness to serve the Edmonds community through reappointment. Attachments: 2017 Reappointments Packet Pg. 77 4.4.a 2017 Board & Commission Member Reappointments ➢ Architectural Design Board - term limits: 2 consecutive 4-year terms o Cary Guenther, Position #7 Planner, 2012 - 2016 (this will be Mr. Guenther's 2n6 and final term). Final term will expire on 12/31/2020. ➢ Arts Commission - term limits: 2 consecutive 4-year terms o Marni Muir, Position #3, 2012 -2016 (this will be Ms. Muir 2nd and final term). Final term will expire on 12/31/2020. ➢ Diversity Commission - term limits: none o George Basioli, Position #2, 2015 - 2016. New term will expire 12/31/2019 o Ed Dorame, Position #1, 2015 - 2016. New term will expire 12/31/2019 o Maria Montalvo, Position #2, 2015 - 2016. New term will expire 12/31/2019 ➢ Historic Preservation Commission - term limits: none o Sandra Allbery, Historical Society appointee #3, 2013 - 2016. New term will expire 12/31/2019. o Christine Deiner-Karr, Citizen Position #4, 2005 - 2016. New term will expire 12/31/2019. ➢ Lodging Tax Advisory Committee Members - One-year terms, renewable annually with no term limits o Frances Chapin, Position #4, Tax User, 2000 - 2016 o Jan Conner, Position #1, Tax Provider, 2000 - 2016 o Joe McIalwain, Position #6, Tax User, 2007 - 2016 o Pat Moriarty, Position #2, Tax Provider, 2013 - 2016 ➢ Planning Board - term limits: none o Alicia Crank, Alternate moving to Position #6 due to V. Stewart retirement, 2/2016 - 12/2016. New term will expire 12/31/2020. o Phil Lovell, Planning Board, Position #1, 2008 - 2016. New term will expire 1213112020. o Carreen Rubenkonig, Planning Board, Position #5, 2014 - 2016. New term will expire 12/31/2020. Packet Pg. 78 4.5 City Council Agenda Item Meeting Date: 12/13/2016 Prosecutor's contract renewal (10 min.) Staff Lead: Mary Ann Hardie Department: Human Resources Preparer: MaryAnn Hardie Background/History Approved by Council at the 12/6/16 meeting for the 12/13/16 consent agenda. The City has a contract for prosecutor services. The prosecutor's contract previously expired at the end of December, 2015 and a one year extension renewal was agreed upon for 2016. The current prosecutor's contract expires at the end of December 2016. The City has been in negotiations with the current prosecutor (Zachor & Thomas) to renew their contract for 2017 & 2018. Staff Recommendation It is recommended that Council approve the attached two-year contract for prosecution services with Zachor & Thomas, Inc., P.S. for 2017 -2018. Narrative The City has been in negotiations with the current prosecutor (Zachor & Thomas) to renew their contract for 2017 & 2018. The City has had a long-standing service history with Zachor & Thomas. Because the City has had so many changes in the court, it is recommended the City continue to contract with Zachor & Thomas to provide some consistency during this period. These changes including having a new Judge, Public Defender, implementing the public defense compliance standards, evaluation of process/court improvements and hiring a new Court Administrator (in early 2017) which have been impactful on court services. Based on the discussions, procedural changes in the court, in the indigent defense standards, an increase in retaining qualified legal staff, overhead, malpractice insurance, continuing education costs, retainer and caseloads there will be an increase in prosecution service costs. This includes an additional $50,000 for 2017 and $58,000 for 2018. A copy of the current contract as well as the proposed 2017- 2018 contract and addendum is attached. It is further recommended that the City publish an RFP for prosecutor services either by the end of 2017 or in 2018. Attachments: Zachor Thomas Amendment No. 2 Final 11.28.16 Attachment A - Zachor Thomas 2017 Addendum Packet Pg. 79 4.5.a AMENDMENT NO.2 TO PROFESSIONAL SERVICES AGREEMENT PROSECUTING ATTORNEY SERVICES WHEREAS, the City of Edmonds, a Washington municipal corporation (hereinafter referred to as the "City"), and the Law Offices of Zachor & Thomas, Inc., P.S. (hereinafter referred to as the "Consultant"), entered into an underlying agreement for the provision of prosecuting attorney services dated January 2013 (hereinafter referred to as the "Underlying Agreement"); and WHEREAS, the Underlying Agreement, pursuant to its Amendment 1, is scheduled to expire on December 31, 2016, but whereas the Underlying Agreement provides the Consultant the opportunity to submit a proposed contract amendment or extension; and WHEREAS, the parties have agreed to extend the Underlying Agreement through the 2017 calendar year with an option to further extend through the 2018 calendar year; and WHEREAS, the parties have agreed to increase the payments to be made pursuant to the Underlying Agreement for the 2017 calendar year and agree to extend the term of the Underlying Agreement until December 31, 2017, with an option to extend for one additional year at the payment rates set forth below; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties thereto as follows: 1. The Underlying Agreement, which is incorporated by this reference as if fully set forth herein, is amended in, but only in, the following respects: 1.1 Payments. Sections 2.1 and 2.2 of the Underlying Agreement shall be amended as follows, which provisions shall apply to payments made during the 2017 calendar year, and if the parties agree to extend the Underlying Agreement through 2018, such payments shall be increased in 2018 as set forth in Section 2.1 of this Amendment 2. 2.1 Base Rate: The Prosecutor shall receive a monthly retainer of TWENTY ONE THOUSAND FIVE HUNDRED FIFTY EIGHT AND 00/100, $21,558.00, per month for performance of those duties set forth in Attachment A, Scope of Work 2017. If the parties agree in writing to extend this Agreement through December 31, 2018, that retainer shall increase by 3% as of January 1, 2018. To effectuate such an extension, the parties must set forth their intention to extend in the form of a countersigned letter, Memorandum of Understanding, or other writing on which both parties' signatures appear, no later than October 1, 2017. 2.2 Hourly Rate: Services performed outside the scope of work described in Attachment A, or which may be mutually agreed upon to be added at a later date, or additional court calendars, including preparation and appearance time, shall be in addition to the base rate set forth in paragraph 2.1. Absent a separate Packet Pg. 80 agreement, those services shall be billed at a rate of ONE HUNDRED TWENTY- FIVE DOLLARS ($125.00) per hour. Any Rules of Appeal of Decisions of Courts of Limited Jurisdiction (RALJ) case filed in Superior Court, or criminal case filed into the South Division of Snohomish County District Court shall be billed at the rate of ONE HUNDRED TWENTY-FIVE DOLLARS ($125.00) per hour. Forfeitures shall be billed at a flat rate of THREE HUNDRED DOLLARS ($300.00) per case. Any other cases filed at the Court of Appeals; cases filed at the Supreme Court; cases filed in another Division of the Snohomish County District Court; forfeiture cases filed in courts other than the Edmonds Municipal Court, or Lynnwood Municipal Court, which require the appearance of the Consultant; and such other activities agreed to by the City and the Consultant, shall be billed at ONE HUNDRED FIFTY DOLLARS ($150.00) per hour. The Consultant shall obtain written approval from the City prior to pursuing appeal of any matter beyond the Superior Court. 1.2 Scope of Work. The Attachment A Scope of Work shall be replaced with the Attachment A Scope of Work attached hereto. 2. In all other respects, the Underlying Agreement between the parties shallto 7 Go remain in full force and effect, amended as set forth herein, but only as set forth herein. The N parties' Amendment 1 to the Underlying Agreement shall be of no further force or effect. DATED this day of , 2016. CITY OF EDMONDS ZACHOR & THOMAS, INC., P.S. David O. Earling, Mayor By: Its: ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Packet Pg. 81 4.5.a STATE OF WASHINGTON) )ss COUNTY OF ) On this day of , 2016, before me, the under -signed, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared , and executed the foregoing instrument, and acknowledged the said instrument to be his/her free and voluntary act and deed for the uses and purposes therein mentioned, and on oath stated that s/he was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Packet Pg. 82 4.5.a Attachment A Scope of Work 2017 Zachor & Thomas Prosecution Services The Consultant shall provide the following services: 1. Review police incident reports for determination of charging; if reviews exceed 125 cases per year the Consultant shall bill hourly for services with a cap of $150.00 per case; Maintain all current cases in an appropriate filing system; 3. Review and remain familiar with filed criminal misdemeanor and gross misdemeanor cases; 4. Interview witnesses as necessary in preparation of prosecution cases; 5. Respond to discovery requests, make sentence recommendations and prepare legal to r memoranda, when necessary; N 6. Prepare cases for trial, including the issuance of witness subpoenas (for service by the Police Department, when applicable), conduct evidence retrieval (with the assistance of the Police Department and other City agencies), and prepare jury instructions, as necessary; 7. Represent the City at all arraignments, pretrial hearings, motion hearings, review hearings, in -custody hearings and trials on currently scheduled court days as of 2016; 8. Prosecute contested code and traffic infraction violations which are scheduled on the regular criminal calendar; 9. Represent the City in the prosecution of drug, felony, and firearm forfeitures that are filed by the City in the Edmonds Municipal Court or Lynnwood Municipal Court. Forfeitures shall be billed at a flat rate of $300 per case. Notice of Intended Forfeitures and Seizure Hearings shall be set in the Court of jurisdiction within 90 days of receipt of Notice of Demand for Hearing; 10. Be available to the Police Department for questions at all reasonable times, by providing appropriate telephone numbers, cell phone numbers, e-mail addresses, and voice mail access. Calls shall be returned as soon as practicable. At a time and date to be mutually agreed upon by the parties, the Consultant shall conduct yearly training with the Police Department. Packet Pg. 83 4.5.a The Consultant maintains a business office in the City of Edmonds and Police Officers may meet with the Consultant during normal business hours, when the Consultant is available; 11. Consult with the City Attorney, as needed, regarding Edmonds City Code amendments. Services provided under this Agreement play an important part in fostering public confidence in the criminal justice system and are an important and essential part of law enforcement. All services provided under this Agreement shall be in accord with the Rules of Professional Responsibility, local court rules and the normal standard of care among prosecutors in Western Washington. to r 00 N Packet Pg. 84 4.5.b Attachment A Scope of Work 2017 Zachor & Thomas Prosecution Services The Consultant shall provide the following services: 1. Review police incident reports for determination of charging; if reviews exceed 125 cases per year the Consultant shall bill hourly for services with a cap of $150.00 per case; Maintain all current cases in an appropriate filing system; 3. Review and remain familiar with filed criminal misdemeanor and gross misdemeanor cases; 4. Interview witnesses as necessary in preparation of prosecution cases; 5. Respond to discovery requests, make sentence recommendations and prepare legal memoranda, when necessary; 6. Prepare cases for trial, including the issuance of witness subpoenas (for service by the Police Department, when applicable), conduct evidence retrieval (with the assistance of the Police Department and other City agencies), and prepare jury instructions, as necessary; 7. Represent the City at all arraignments, pretrial hearings, motion hearings, review hearings, in -custody hearings and trials on currently scheduled court days as of 2016; 8. Prosecute contested code and traffic infraction violations which are scheduled on the regular criminal calendar; 9. Represent the City in the prosecution of drug, felony, and firearm forfeitures that are filed by the City in the Edmonds Municipal Court or Lynnwood Municipal Court. Forfeitures shall be billed at a flat rate of $300 per case. Notice of Intended Forfeitures and Seizure Hearings shall be set in the Court of jurisdiction within 90 days of receipt of Notice of Demand for Hearing; 10. Be available to the Police Department for questions at all reasonable times, by providing appropriate telephone numbers, cell phone numbers, e-mail addresses, and voice mail access. Calls shall be returned as soon as practicable At a time and date to be mutually agreed upon by the parties, the Consultant shall conduct yearly training with the Police Department. Packet Pg. 85 4.5.b The Consultant maintains a business office in the City of Edmonds and Police Officers may meet with the Consultant during normal business hours, when the Consultant is available; 11. Consult with the City Attorney, as needed, regarding Edmonds City Code amendments. Services provided under this Agreement play an important part in fostering public confidence in the criminal justice system and are an important and essential part of law enforcement. All services provided under this Agreement shall be in accord with the Rules of Professional Responsibility, local court rules and the normal standard of care among prosecutors in Western Washington. Packet Pg. 86 5.1 City Council Agenda Item Meeting Date: 12/13/2016 Award Presentation for Rondi Nordal (10 min.) Staff Lead: Carrie Hite Department: Parks, Recreation & Cultural Services Preparer: Carrie Hite Background/History Laura Goff and Val Stewart will be present to re -present the Snohomish Conservation District Youth Conservation Leader award to Rondi Nordal. Staff Recommendation Congratulate Rondi for the award and thank her for her service in the Edmonds community. Narrative Rondi Nordal has been an inspirational leader in the evolution of the Students Saving Salmon club (SSS) at Edmonds Woodway High School. Her leadership has increased student membership in the club as she guided the creation of opportunities in civic engagement and citizen science to promote conservation and restoration of salmon habitat in Edmonds. She presented on behalf of her group to key stakeholders: The Edmonds City Council, Pilchuck Audubon, the Water Resource Inventory Area 8, and led an art project "On the Fence" which tells the story of Edmond's streams, infrastructure, and all the other factors that affect salmon runs. Additionally, she coordinated lab analysis and visits with students at North Seattle Community College, and participated in water quality monitoring of salmon streams. Rondi is a change agent and an inspiration to the City of Edmond's Mayor and City Council, along with teachers and so many students. She is a young leader that we'll probably hear more about in the future. As one Council Member said publicly, "Rondi is our star". Also you can visit our website to see the announcement: <http://snohomishcd.org/blog/2016/11/16/2016-conservation-leaders-of-the-year-announced> My Edmonds News Article: <http://myedmondsnews.com/2016/11/rsvp-deadline-today-as-snohomish- conservation-district-honors-edmonds-woodway-student/> Packet Pg. 87 5.2 City Council Agenda Item Meeting Date: 12/13/2016 Dale Hoggins Proclamation (5 min.) Staff Lead: Mayor Earling Department: Mayor's Office Preparer: Carolyn LaFave Background/History Dale Hoggins is retiring at the end this year from the Edmonds Cemetery Board after 20 years of service. Staff Recommendation Narrative In recognition of Dale Hoggins many years of service to the Edmonds Cemetery Board Mayor Earling will read a proclamation in Dale's honor and present him with a City of Edmonds volunteer thank you paperweight. Attachments: Dale_Hoggins_proclamation_2016 Packet Pg. 88 5.2.a AV City of Edmonds s Office of the Mayor Dale Hoggins WHEREAS: Dale has been a longtime member of the Edmonds Community; and WHEREAS: He has volunteered on the City of Edmonds Cemetery Board for twenty years; and WHEREAS: Dale "wrote the book" for the annual Cemetery Memorial Day event; and WHEREAS: He was Master of Ceremony for the Memorial Day event for many years; and WHEREAS: Over the years Dale has contributed so much, not just to the Cemetery Board but also to the Edmonds Community; NOW, THEREFORE, I, David O. Earling, Mayor of Edmonds, do hereby ask all citizens of Edmonds to join me in honoring and thanking Dale Hoggins for his service to the Edmonds Cemetery Board and to the Edmonds Community. / . .�r 6LC--I- 0, Dave Earling, Mayor December 13, 2016 I Packet Pg. 89 1 5.3 City Council Agenda Item Meeting Date: 12/13/2016 Edmonds Downtown Alliance 2017 Work Plan and Budget (20 min.) Staff Lead: Patrick Doherty Department: Economic Development Preparer: Scott Passey Background/History The Edmonds Downtown Alliance (aka Business Improvement District) is required by ECC 3.75.120 to submit an annual work plan and budget by October 1st of each year for the following year. Staff Recommendation Approve Proposed 2017 Work Plan and Budget. Narrative As per ECC requirements, the Downtown Alliance submitted its proposed 2017 work plan and budget (attached here) by October 1st of this year and will present the plan and budget at the 12/13/16 City Council meeting. Attachments: Edmonds Dowtown Alliance 2017 Workplan 2013-2017 EDA Financial Summary Packet Pg. 90 5.3.a EDMONDS DOWNTOWN ALLIANCE PROPOSED 2017 WORK PROGRAM & PLAN Edmonds, Washington Prepared pursuant to Edmonds City Ordinance 3909, Section 3.75.120 Approved by Edmonds Downtown Alliance Board for Submittal to City Council 9/22/16 Packet Pg. 91 5.3.a The mission of the Edmonds Downtown Alliance is to encourage, promote and participate in activities enhancing the general economic conditions of the district for the mutual benefit of its businesses and the City of Edmonds. We are a focused, funded organization that supports and improves business conditions in Edmonds. Our goal is to ensure our downtown stays lively, attractive and prosperous. Per Ordinance 3909, the scope of work includes: A. Marketing & Hospitality: may include maps/brochures/kiosks/directories, web site, social media, marketing/advertising campaigns, holiday decorations, street performers/artists, historic education/heritage advocacy, special public events B. Safety & Cleanliness: may include maintenance, security, pedestrian environment enhancements C. Appearance & Environment: may include design enhancements, neighborhood advocacy & communication, streetscapes/lighting/furniture D. Transportation: may include transportation alternatives, directional signage, parking management & mitigation E. Business Recruitment & Retention: may include education/seminars, market research, business recruitment F. Organization: may include contract staff & professional services, administration costs INTRODUCTION Ed! Edmonds Downtown Alliance (the "Alliance"), was approved on January 15, 2013 under Ordinance 3909. The following is the fifth year work program and plan for the district, effective from approval by Edmonds City Council through December 31, 2017. It includes a description of the Alliance, proposed services, sources of funding, annual budget and allocations. PROPOSED 2017 SERVICES The services to be provided in this plan include items required for the promotion and enhancement of the Alliance and to meet the needs identified by members of the Alliance. The services are not intended to take the place of, but rather add to or supplement, those services provided by the City and/or other Edmonds -based organizations. The services will be executed under the direction of the Alliance Members Advisory Board. A. Administration (Per Ordinance 3909, Item F) i. Administrative Support. The Alliance Board will contract with an individual(s) to provide general administration for the operation and maintenance of the Alliance. Administrative support for implementation of specific committee projects will be covered by the budget available for those programs. Approved by Edmonds Downtown Alliance Board for Submittal to City Council 9/22/16 Packet Pg. 92 5.3.a ii. Operating Expenses. Operating expenses will include, but are not limited to, supplies and insurance, post office box rental, mailings to members, and web domain and hosting fees. Legal, accounting and professional services will be contracted on an as -needed basis. When appropriate, pro-bono services will be used. iii. Assessment and Evaluation. The Alliance recognizes the important responsibility it has to its members to demonstrate effective and efficient use of Alliance resources. As such, the Alliance will include reasonable and appropriate program assessment and evaluation efforts within its work plans. This may include internal and external initiatives such as member surveys, market research, third party or independent impact analysis, etc. B. Communication and Outreach (Per Ordinance 3909, Items A and E) i. Member Engagement. The Alliance wishes to focus on productive member engagement in 2017. Encouraging committee involvement and networking gatherings to better galvanize local business relationships. To minimize cost, communication will continue primarily via email and e-newsletter, except when an alternative form is requested. Annual meeting notifications and ballots will continue to be mailed. The Alliance will develop a welcome/informational packet. ii. Welcome/Informational Packet. The Alliance will develop a welcome/informational packet to use when greeting new members of Ed! The Alliance will continue to promote bringing new businesses to Downtown Edmonds and build a continually improving business district. Partnering with existing organizations in Edmonds will help to strengthen the mission of the Alliance and the shared objectives of our partner organizations. The Alliance will continue to partner with such organizations to further community priorities. C. Events Program (Per Ordinance 3909, Item A) The Alliance will provide support for local community events such as the Edmonds 41h of July Parade and Holiday Events. Participation in already existing events will help improve Ed! visibility in the community and provide exposure for all members. D. Marketing/Advertising (Per Ordinance 3909, Item A) Our current substantial and successful increases to Edmondsdowntown.org traffic in 2016 are informing our recommendation for 2017. The Alliance will implement a robust Approved by Edmonds Downtown Alliance Board for Submittal to City Council 9/22/16 Packet Pg. 93 5.3.a 2017 digital effort throughout the year, supplemented by a strategically placed transit campaign. This may include contracting professional services for design and execution. The current digital campaign is being placed by The Goodway Group in conjunction with The City of Edmonds advertising efforts and runs across many digital platforms including Facebook, Instagram and local media outlets. E. Professional Business Resources (Per Ordinance 3909, Items A and E) The Alliance will continue to benefit all members by improving on the edmondsdowntown.org website. The website is considered the number one tool used to drive traffic to individual business listings throughout Downtown Edmonds. The Alliance will continue to work with all members to upload webpages, cross -post members' website links, enhance internet search terms, and continuously look at ways to upgrade the current website. The Alliance will provide continued website upgrades, redesign, and development — Keeping the website looking fresh and relevant for all members of the Alliance. As well as growing the Alliance's digital photo library, images and photo editing to be used across multiple digital platforms used by the Alliance for advertising and public outreach. F. Umbrella Program(Per Ordinance 3909, Item C) The Alliance will sustain the existing umbrella program throughout downtown Edmonds. As determined by business member feedback as well as member survey responses, the Alliance will maintain the program by providing umbrellas and umbrella stands in locations throughout the district, as well as maintenance, coordination and redistribution. Potential sponsorship opportunities for the program will be explored as well. G. Pedestrian & Vehicle Safety (Per Ordinance 3909, Items B and C) Identified by members as a leading priority, the Alliance will assess and make recommendations to help increase downtown district's pedestrian and vehicle safety measures. This may include improving the visibility of crosswalks in the downtown area. H. Ed! Grant Program (Per Ordinance 3909, Items A, B, C, D, E and F) The Alliance's Grant Program helps harness the power of our local business community. The program utilizes grassroots approach to identifying projects and allocating funds Approved by Edmonds Downtown Alliance Board for Submittal to City Council 9/22/16 Packet Pg. 94 5.3.a for approved grants as long as they fall within the Alliance's mission and scope of work provided in Ordinance 3909. Each proposed grant will be reviewed by City staff for compliance with RCW 35.87A.010 and Edmonds City Code 3.75.030 prior to award of a grant. I. Parking (Per Ordinance 3909, Items C and D) Members will continue working in concert with City efforts related to parking in downtown Edmonds. The Alliance will continue looking at the viability of adding parking spaces by potentially restriping, increasing public parking lots to fit more cars, assessing leased parking spots for additional parking options, and other parking related improvements in the downtown area. The group will consider expenditures for design and installation of signage to improve parking location awareness, as well as other potential expenditure for identified parking related improvements. Potential future funding for a larger capital expenditure related to parking improvements will be explored. II. PROPOSED SOURCES OF FUNDING A. Assessments Assessments will be collected in accordance with Ordinance 3909. B. Grants and Donations The 501(c)(3) organization formed by the Alliance may pursue and accept grants and donations from private institutions, the City, other public entities or individuals and other non-profit organizations, in accordance with State and Federal law. III. ANNUAL BUDGET A. Budgeted Revenue and Projected Fund Balance The projected assessments collected for 2017 will be approximately $81,880 and projected 2016 end of year balance is $66,593, resulting in an estimated $148,473 in total revenue available for expenditures in 2017. Budgeted expenditures in 2017 include budget augmentation from fund balance for certain project anticipating additional costs in 2017. Annual Reserves are necessary for operating capital in each future year. The Alliance must have an annual reserve available to pay for ongoing programs and costs in advance of revenue. A detailed budget summary is attached. Approved by Edmonds Downtown Alliance Board for Submittal to City Council 9/22/16 Packet Pg. 95 5.3.a B. Budgeted Expenditures In accordance with the scope of work as approved in Ordinance 3909, it is anticipated that the budgeted expenditures for the 2017 operating year of the Alliance will be as follows: Administration $ 17,000 Communication and Outreach $ 9,000 Budget Augmentation from Fund Balance for Design $ 1,000 Marketing Advertising $ 36,000 Events $ 7,000 Professional Business Resources $ 2,000 Budget Augmentation from Fund Balance for Design $ 4,000 Budget Augmentation from Fund Balance for Grant Program $ 10,000 Appearance & Environment Budget Augmentation for Pedestrian & Vehicle Safety $ 6,000 Umbrella Program $ 9,000 Budget Augmentation for Parking Improvements $ 10,000 One -Time Expenditure Revitalize WA Conference Commitment $ 1,500 TOTAL BUDGETED EXPENDITURES $ 112,500 C. Unallocated Funds An unallocated fund balance is projected to be carried forward from 2016. The Alliance must submit a budget amendment to City of Edmonds Council for approval to use any unallocated funds. D. General Provisions i. The Alliance shall make no expenditures other than in accordance with and pursuant to a Budget for which a total Annual Budget amount has been approved by the City. ii. In the event that in any given fiscal year the sources of funding and/or reserves held over from the previous year do not equal the total annual budget amount, the Alliance may choose to eliminate some expenditure in order to balance the budget. iii. The Alliance, at the conclusion of the fiscal year, will provide a detailed financial report in accordance with Ordinance 3909, as amended. Approved by Edmonds Downtown Alliance Board for Submittal to City Council 9/22/16 Packet Pg. 96 5.3.b Edmonds Downtown Alliance - 2013-2017 Budget Summary 2017 2013 2013 2014 2014 2015 YTD 2016 YTD P8 Proposed Budgeted Actual Budgeted Actual 2015 Budgeted Actual 2016 Budgeted Actual Budget Revenue Beginning Balance $0.00 $56,134.16 $56,134.16 $46,326.86 $46,326.86 $65,206.86 $66,713.03 $66,593.03 Bid Assessment Fee $66,000.00 $57,115.80 $89,000.00 $82,301.00 $81,880.00 75,874.48 $81,880.00 $59,855.78 $81,880.00 Miscellaneous $6.80 $0.00 $0.00 $0.00 0.00 $0.00 $ 53.19 $ - BID Donations $820.00 $0.00 $0.00 $0.00 0.00 $0.00 $0.00 $0.00 Total Revenue $66,000.00 $57,942.60 $145,134.16 $138,435.16 $128,206.86 $122,201.34 $147,086.86 $126,622.00 $148,473.03 Expense Administration $5,000.00 $0.00 $10,000.00 $5,006.49 $17,000.00 $10,461.65 $ 17,000.00 $12,573.32 $17,000.00 Insurance & Licensing $0.00 $0.00 $3,000.00 $50.00 $0.00 $ - $ - $ - $ - Marketing $26,000.00 $0.00 $50,000.00 $74,649.98 $22,000.00 $21,772.57 $ 36,000.00 $20,824.54 $36,000.00 Member Engagement, Communication & Outreach $5,000.00 $1,808.44 $5,000.00 $1,984.37 $5,000.00 $ 749.42 $ 15,000.00 $ 1,936.54 $17,000.00 Professional Business Resources $4,000.00 $0.00 $12,000.00 $0.00 $10,000.00 $ 1,077.41 $ 5,000.00 $ - $ 6,000.00 Small Grants Program $0.00 $0.00 $0.00 $0.00 $10,000.00 $ 4,000.00 $ 10,000.00 $ 1,500.00 $10,000.00 Appearance & Environment $0.00 $0.00 $5,000.00 $10,417.46 $20,000.00 $17,427.26 $ 20,000.00 $ 4,042.09 $25,000.00 Public Restroom Commitment $ 10,000.00 $ - Revitalize WA Commitment $ 1,500.00 Total Expenses $40,000.00 $1,808.44 $85,000.00 $92,108.30 $84,000.00 $55,488.31 $103,000.00 $40,876.49 $112,500.00 Balance $26,000.00 $56,134.16 $60,134.16 $46,326.86 $44,206.86 $66,713.03 $44,086.86 $85,745.51 $35,973.03 NOTES: Proposed Budgeted Assessments based on 92% collection rate 2016 Year -To -Date total reflects revenues and expenditures through 8/31/2016 2017 Expenditures in excess of revenues anticipates utilizing carryover funds from 2016 to augment budgeted items in 2017 Packet Pg. 97 7.1 City Council Agenda Item Meeting Date: 12/13/2016 Award of Edmonds Veteran's Plaza Project (15 min) Staff Lead: Carrie Hite Department: Engineering Preparer: Megan Luttrell Background/History On January 20, 2015, Council approved the concept for the Veterans Plaza. On August 2, 2016, Council authorized the Mayor to sign the revised Goods & Materials Agreement for the procurement of stone cladding, paving and site furnishings for the Edmonds Veterans Plaza from Coldspring. On August 23, 2016, Council authorized the Mayor to sign a Change Authorization for the Goods & Materials Agreement for the procurement of stone cladding, paving and site furnishings for the Edmonds Veterans Plaza from Coldspring. On September 6, 2016, Council rejected bids for the Edmonds Veterans Plaza. On Dec 6, 2016, Council discussed the project funding and award of the Veterans Plaza Project and forwarded the item to the consent agenda for approval at the December 13, 2016 Council meeting. Staff Recommendation Award the contract for the Edmonds Veterans Plaza and authorize a 10% management reserve for unforeseen conditions during construction. Narrative On December 6, 2016, the City received three bids for the Veterans Plaza Project. The bids ranged from a low of $290,967.92 to a high of $472,798.80. K-A General Construction Contractor submitted the low responsive bid in the amount of $290,967.92. The engineer's estimate was $285,748. The Edmonds Veterans Plaza is a community project to support, create and build memorials to Edmond's military veterans. The project will provide site improvements and enhancements to the existing City of Edmonds Municipal Court Plaza and immediate surroundings. It includes a new stone -clad wall with two waterfall feature elements, related mechanical, plumbing and electrical work, new paving, walls, stairs and handrails, new site furnishings and lighting, modifications to existing planting and irrigation, minor modifications to the existing parking lot and new utility connections. The project costs are being funded by the Edmonds Veteran Plaza Fund. As Council can determine, there is a discrepancy in the budget amount and the funding amount by $67,000 Packet Pg. 98 7.1 (Refer to Exhibit A). The Veteran's Plaza committee has made a commitment to raise funds to cover the discrepancy for the project. If the committee comes up short, the City would need to fill the gap. Attachments: 2016.12.13 Council Agenda Item - Exhibit A Packet Pg. 99 7.1.a EXHIBIT A Edmonds Veterans Plaza Project Proposed Construction Budget Description Budget Amount Contract Bid (K-A General Construction Contractor) $290,967.92 Design & Construction Management (Site Workshop) $55,550.00 Owner Furnished Stone Materials (Coldspring) $145,155.60 Owner Furnished Benches & Plaques $24,200.00 Owner Furnished Dog Statue $8,500.00 Permit Fees $8,175.00 Staff Time $15,000.00 Utility Connections (Water & Sewer) $9,467.00 Management Reserve (10%) $29,096.79 Bid Advertising $1,695.01 Total = $587,807.32 Construction Funding Funding Amount Edmonds Veterans Plaza Fund $505,210.00 Parks 132 Fund $15,000.00 Funding Total $520,210.00 Packet Pg. 100 7.2 City Council Agenda Item Meeting Date: 12/13/2016 Potential Action on the Fire District 1 Interlocal Agreement (60 min.) Staff Lead: Jeff Taraday Department: Administrative Services Preparer: Scott James Background/History The City of Edmonds had its own fire department for approximately 105 years when the city council voted on November 2, 2009 to enter into a long-term interlocal agreement (ILA) with Snohomish County Fire District 1 (FD1) to provide fire and emergency medical services to the city. A copy of the ILA is attached to this memo as Attachment A. FD1 began providing that service on January 1, 2010. The Woodway Issue: For the first four years of the contract (2010-2013), FD1 also provided fire and EMS service to Woodway under a contract. The ILA between FD1 and Edmonds allocated the cost responsibilities for staffing fire stations 16, 17, and 20 (the Edmonds stations) as follows: Edmonds = 77.79% FD1 (because Esperance is within FD1's taxing district) = 13.08% Woodway = 9.13% Woodway, however, was not a party to the City's contract with FD1. So, the Woodway portion of the above cost allocation might have been more of an assumption or aspiration than a reality. On January 1, 2014, Woodway stopped contracting with FD1 and began contracting with the Shoreline Fire District. Woodway's switch to Shoreline created the prospect of a long-term financial deficit for the fire district's operation of the Edmonds stations. That condition persists today, almost three years after Woodway terminated its relationship with FD1. If the present staffing levels were to be continued into 2017, Woodway's missing share of the cost of operating the Edmonds stations would be $706,266 in 2017 alone. Woodway's absence did not result in any layoffs or cost reductions. And Edmonds continued to pay 77.79% as it had originally agreed to pay. This left the fire district responsible for 22.21% of the cost of operating the Edmonds stations. On July 22, 2016, the fire district board adopted by motion a policy "to seek through negotiation of the cost associated with the operations of all contract city fire stations." The district cannot unilaterally change the 77.79% allocation of the costs to Edmonds. But we interpret the board's motion to indicate that the current arrangement is not sustainable and that the ILA would likely be terminated if the City refused to negotiate a different cost allocation. The district is willing to allocate all of the tax revenue that it collects from Esperance ($1,117,920 in 2017) to the operation of the Edmonds stations. If Edmonds takes responsibility for the remainder while also adopting the proposed service changes, Edmonds' allocation of the cost of operating the Edmonds stations would 83.06%. If Edmonds takes responsibility for the remainder but does not make any changes to the service, Edmonds' allocation of the cost of operating the Edmonds stations would be 85.55%. The Retroactive Invoice Issue: In August of 2014, having recently executed a collective bargaining agreement with the firefighters union, IAFF local 1828, the District sent the City of Edmonds a $1.67 million invoice for retroactive labor costs under the new CBA. The invoice was retroactive to January 1, Packet Pg. 101 7.2 2013. The invoice caused some controversy. And that controversy caused the City to take a close look at its ILA with FD1. The city council ultimate agreed to pay the invoice on January 27, 2015. Fitch & Associates Analysis: As part of its effort to thoroughly analyze the FD1 ILA, the City engaged Fitch & Associates to review the service provided by the District and suggest area where the City might want to make changes. Steve Knight from Fitch & Associates made a presentation to the city council on February 23, 2016. The presentation and discussion lasted for about 50 minutes. It may be worthwhile to review the video of that item in advance of the upcoming meeting. Fitch & Associates also prepared an executive summary and data report which were completed in April 2016. Those reports are attached to this agenda memo as Attachments B and C, respectively. Among various recommendations, Fitch analyzed the status quo as well as several options that the City could consider in determining whether to make changes to the status quo. Even though the City now contracts with a larger fire district for service, because the City's costs are based on the staffing levels at stations 16, 17, and 20, the alternatives really only address those stations. All positions are staffed on a 24/7 basis unless expressly noted otherwise. Status Quo Staffing 0 3 firefighters at each station; 0 2 paramedics at station 17 only; § Total paramedics on duty citywide = 2 Alternative 1 0 3 firefighters at each station; 0 2 paramedics at station 17 only - 12 hour peak shift only; § Total paramedics on duty citywide = 2 or 0, depending on time of day Alternative 2 0 3 firefighters at each station; 0 1 paramedic at each station (1 of the 3 firefighters) § Total paramedics on duty citywide = 3 Alternative 3 o 3 firefighters at two stations only 2 paramedics at one station § Total paramedics on duty citywide = 2 Terms of the Proposed ILA: The mayor has selected Alternative 2 as his proposed alternative and the proposed ILA reflects this preference. Alternative 2 has several advantages over the other alternatives including the status quo. Alternative 2 employs more paramedics than any of the other alternatives, including the status quo. It also distributes them geographically throughout the city by assigning one paramedic to each station instead of having all the paramedics operate out of station 17. This should allow at least one paramedic to respond more quickly to 911 calls by reducing travel time to the incident. Alternative 2 also saves the city a significant amount of money compared to the status quo. The 2017 cost of Alternative 2 is $7,427,818. The status quo would cost an additional $1,361,275. Key Deal Points of the ILA: In addition to the staffing mix discussed above, we have highlighted below, several deal points that we find significant about the proposed ILA. The complete ILA is set forth in Attachment D. Note that the language of the ILA is still being refined and none of these deals points should be considered approved by either party at this point. Woodway (see Section 14): Because the city is essentially being asked to absorb the 9.13% that the parties had hoped would be paid by Woodway, the district is agreeing to allow the city to subcontract the district's services to Woodway in hopes of the city being able to recoup some of that lost revenue at some point in the future. Packet Pg. 102 7.2 Negotiation Thresholds (see Section 2.2.1): It is anticipated that call volume will eventually increase to the point where it may become necessary to add service or make other changes. For that reason, the parties have agreed upon three metrics that the parties will monitor on an ongoing basis, any one of which would trigger a new round of negotiations when the metric exceeds the threshold set forth in the agreement. The metrics have been named Unit Utilization Factor (UUF); Neighboring Unit Utilization Factor (NUUF); and Transport Balance Factor (TBF). Each of these is defined in the definitions section of the ILA with a mathematical calculation. Out of Balance Transport Fees (see Section 2.2.1.3 and definitions): This provides a mechanism where a portion of the transport fees collected by the District are withheld pending subsequent reconciliation. If the number of transports cannot be brought within balance, the jurisdiction responsible for performing a disproportionate share of uncompensated transports would be entitled to receive some of the withheld transport fees. Esperance Offset (see Sections 4.5, 4.6, and definitions): The parties were not able to identify the source or methodology behind the 13.08% cost share that was allocated to FD1 for service of Esperance. Instead of continuing to use what now seems like an arbitrary percentage, the ILA contemplates simply that all the FD1 tax revenue from Esperance would be allocated to offset the cost to Edmonds of operating the Edmonds stations. City Retains Authority to Set Level of Service (see Sections 2.2.2 and 18): Language has been added to clarify that the City always retains the legislative discretion to establish the level of service for Edmonds. Turnout Time (see Section 2.4.1): The City will continue to pursue improvements in turnout time. While the District does not commit to making improvements in turnout time, it does commit to understanding what prevents it from making improvements. Retroactive Invoices (see Section 4.2.2): The City will receive timely invoices even in years for which the CBA has not yet been finalized, in which case the invoices will set forth reliable estimates of the eventual Contract Payment. This will allow the City to set money aside and plan for the forthcoming retroactive invoices. For related attachments, please see the Public Hearing on the Fire District 1 Interlocal Agreement agenda item. Staff Recommendation Deliberation on the proposed ILA. The recommnedation is for Council to make a motion to approve the proposed Fire District 1 Interlocal Agreement. Narrative Attachments: 2016-12-02 Revised ILA Fitch Executive Summary Report Fitch —Data —Report Contract Original 2010 Proposed Exhibit C (corresponds with Alternative 2) Not Proposed Exhibit C (corresponds with Status Quo) Packet Pg. 103 7.2.a REVISED AND RESTATED INTERLOCAL AGREEMENT FOR FIRE AND EMERGENCY MEDICAL SERVICES THIS REVISED AND RESTATED INTERLOCAL AGREEMENT ("Restated ILA") by and between SNOHOMISH COUNTY FIRE PROTECTION DISTRICT NO. 1, a Washington municipal corporation (the "District") and the CITY OF EDMONDS, a Washington city (the "City") is for the provision of fire and emergency medical services (EMS). WHEREAS, a consolidated Fire and EMS service, by a single vendor or through a Regional Fire Protection Service Authority (RFA), has recently gained support of most elected officials in Southwest Snohomish County; and WHEREAS, the City and District agree that a long-term agreement between the City and the District for fire and emergency medical services is beneficial to the City and District and their stakeholders; and WHEREAS, on , November 3, 2009, the City and District entered into an Interlocal Agreement (the "Agreement') for the District to provide fire and emergency medical services to the City beginning January 1, 2010; WHEREAS, such Agreement was amended pursuant to a First Amendment dated April 17, 2012 to address a fire boat ; and WHEREAS, such Agreement was amended pursuant to a Second Amendment dated 2015; and WHEREAS, the District and the City are authorized, pursuant to Chapter 39.34 of the Revised Code of Washington, to enter into Interlocal Agreements which allow the District and the City to cooperate with each other to provide high quality services to the public in the most efficient manner possible; and WHEREAS, the parties have analyzed the performance of the Agreement during the period of 2009-2010 — 2016 (the "Introductory Period") and have determined that is in their mutual interests and the interests of their respective stakeholders to revise and update the Agreement; and WHEREAS, the District and City now wish to revise and restate the Agreement as provided herein. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the City and District hereto agree as follows: [see new definitiens seGtien that is Gurrently leGated after signature bleoks this will be Fneved co 'i 0. _Definitions r Q J a� N a� N O N m 0 N c Formatted: Font: (Default) Arial � Formatted: List Paragraph, Left, Numbered + Level: 1 + Numberinc v M 1, 2, 3, ... + Start at: 0 + Alignment: Q t Aligned at: 0.25" + Indent at: 0.5" Packet Pg. 104 7.2.a The following definitions shall apply throughout this Agreement. a. Adjustment Year: The year in which the re-intrapet Payment ,s to be admust as new collective bargain agreement (CBA) is effective between the District and the local chapter of the IAFF. When a new CBA has retroactive effect, the Adjustment Year shall be the date to which the CBA is retroactively applied. For example, if a CBA expires on December 31, 2014 and a new CBA is executed on December 1, 2016 but made retroactive to January 1, 2015, the Adjustment Year would be 2015. b. Assigned: As used in the definitions of Unit Utilization Factor and Neighboring Unit Utilization Factor, the term "Assigned" shall describe the period of time in seconds from dispatch time to clear time, when the Unit becomes available to respond to another call. c. City: City of Edmonds. Formatted: List Paragraph, Numbe Level: 1 + Numbering Style: a, b, c, Start at: 1 + Alignment: Left + Aligi 0.25" + Indent at: 0.5" d. City Fire Stations: Fire Station 16, Fire Station 17, and Fire Station 20. Formatted: Font: (Default) Anal, ui Formatted: Normal, No bullets or numbering e. Commencement Date: The date at which the performance and obligations of the City Formatted: Font: (Default) Anal and District as contained herein begin. Formatted: List Paragraph, Numbe Level: 1 + Numbering Style: a, b, c, Start at: 1 + Alignment: Left + Aligi f. Contract Payment: The annual amount that the City will pay to the district pursuant to 0.25" + Indent at: 0.5° this Agreement. q. District or-FD1: Snohomish County Fire Protection District No. 1. h. Edmonds Unit: An Edmonds Unit is anv Unit based at one of the Citv Fire Stations. i. Effective Date: The date this Restated ILA is executed by the City and District. i. Esperance: "Esperance" refers to the entirety of the contiguous unincorporated area that is completely surrounded by the City of Edmonds and commonly known as Esperance. Comment [C-RD1]: Limiting the Esp k. Esperance Offset: The amount of tax revenue and/or fire benefit charges to be received offset not agreed upon. by the District from Esperance area for the year in which the Contract Payment is Formatted: Font: (Default) Anal calculatedThe Esperance Offset shall not drop below $ 81,117,920 (2017 Formatted: Font: (Default) Anal Esperance AV of $F664W�- ,� 566,896,51Ztimes tax rate of 1.97 divided by 1,000) Formatted: Font: (Default) Anal Packet Pg. 105 7.2.a even if the actual tax revenue received by the District drops below that amount as a result of reductions in assessed valuation or tax rate. The Esperance Offset for any given year shall not exceed the product of $1,117,920 multiplied by the compounded percentage increase in Station Labor Costs from 2017 to the year for which the Esperance Offset is being calculated. For example, if Station Labor Cost increases 3% from 2017 to 2018 and 4% from 2018 to 2019, the 2019 cap for the Esperance Offset would be $1,197,516 and be calculated as follows: $1,117,920 x 1.03 = $1,151,458 x 1.04=§1,197,516 _'^M I. District Fire Chief: The Fire Chief of Snohomish County Fire Protection District No. 1. m. Firefighters: Full-time, compensated employees, captains, firefighters, emergency medical technicians, and/or paramedics. n. Insurance: The term "insurance" as used in this Agreement means either valid insurance offered and sold by a commercial insurance company or carrier approved to do business in the State of Washington by the Washington State Insurance Commissioner or valid self-insurance through a self-insurance pooling organization approved for operation in the State of Washington by the Washington State Risk Manager or any combination of valid commercial insurance and self-insurance pooling if both are approved for sale and/or operation in the State of Washington. o. Law: The term "law" refers to state and federal statutes and regulations. Unless expressly identified herein, City ordinances, codes and resolutions shall not be considered "law." Material Breach: A Material Breach means the District's failure to provide minimum staffing levels as described within this Agreement, the City's failure to timely pay the Contract Payment as described within this Agreement, or the City's or District's failure to comply with other material terms of this Agreement. q. Neighboring Unit Utilization Factor: Neighboring Unit Utilization Factor or NUUF is the method used by the parties to determine how much time Units associated with one jurisdiction are assigned to calls in another jurisdiction. Because FD1 provides service across a number of different cities and unincorporated areas, and because those various jurisdictions make payments to FD1 for those services, Neighboring Unit Utilization Factor is relevant even where an FD1 Unit is assigned to a call that is still within an area served by FD1 but outside of the normal area served by that Unit. NUUF is determined by converting the following fraction to a decimal rounded to the nearest thousandths. In this fraction, the numerator shall equal the total number of seconds that non -Edmonds Formatted: Font: (Default) Anal, Bc Formatted: Normal, No bullets or numbering Formatted: Font: Bold Formatted: Font: (Default) Anal, Bc Formatted: Font: (Default) Arial Formatted: Normal, Indent: Left: C No bullets or numbering ' Formatted: Indent: Left: 0.5", No or numbering Packet Pg. 106 7.2.a Units are assigned to calls in Edmonds (not including Esperance, unless Esperance is annexed) over the previous twelve-month period. The denominator shall equal the total number of seconds that Edmonds Units are assigned to calls outside of Edmonds (Esperance shall be considered "outside of Edmonds" for the purpose of this calculation unless Esperance is annexed) over the previous twelve-month period. Neighboring Unit Utilization Factor shall be calculated separately for Lynnwood (stations 14 and 15 combined) and the non -Edmonds units within FD1, e.g., Station 19 for as long as Lynnwood and FD1 are not part of the same Regional Fire Authority. NUUF shall also be calculated separately for Woodway and Shoreline. Unlike the Unit Utilization Factor, the NUUF need only be calculated on an annual basis after the completion of each calendar year. NUUF shall be considered balanced if the NUUF falls somewhere between 0.900 and 1.100. For example, if Lynnwood's Units are assigned to calls in Edmonds that total 1,000,000 seconds during a calendar year, and Edmonds Units are assigned to calls in Lynnwood that total 1,095,000 seconds during a calendar year, the NUUF for that year would equal 0.913 and would be considered in balance. If, on the other hand, the numerator were to remain the same, but the Edmonds Units are assigned to calls in Lynnwood that total 880,000 seconds, the NUUF for that year would equal 1.136 and would be considered out of balance. total seconds that non -Edmonds Units are assigned to calls in Edmonds over 12 months NUUF = total seconds that Edmonds Units are assigned to calls outside of Edmonds over 12 months Formatted: Normal, Indent: Left: C bullets or numbering Formatted: Font: 9 pt Formatted: Normal, Indent: First lii 0.5", No bullets or numbering Formatted: Normal, No bullets or lnumbering a-r. Non -Edmonds Unit: A Non -Edmonds Unit is any Unit stationed at any station other than Formatted: Font: 9 pt the City Fire Stations. Formatted: Font: (Default) Arial, 9 Formatted: Indent: Left: 0.5", No or numbering s. Out of Balance Transport Fees: Out of Balance Transport Fees (OBTF) represents the amount of transport fees that are retained by the District for future distribution pursuant to a twenty-four (24) month review of the Transport Balance Factor. OBTF is calculated by converting the following fraction to a decimal rounded to the nearest thousandths and multiplying that decimal by the amount of transport fees that were collected by the District for the applicable jurisdiction (e.g. Edmonds, Mountlake Terrace) during the six- month period from which the applicable transport data originates. In this fraction, the numerator shall equal the absolute difference between the numerator and the denominator in the TBF fraction. In this fraction, the denominator shall equal the sum of the numerator and the denominator in the TBF fraction. Formatted: Font: (Default) Arial Formatted: Normal, Indent: Left: C bullets or numbering Packet Pg. 107 7.2.a absolute value of difference between the numerator and the denominator in the TBF fraction OBTF = sum of the numerator and the denominator in the TBF fraction '.: Formatted: Font: (Default) Arial t. Transport Balance Factor: Transport Balance Factor (TBF) is the method used by the Formatted: Normal, No bullets or parties to determine how frequently Units associated with one jurisdiction transport numbering patients resulting from calls in another jurisdiction. Because FD1 provides service across a number of different cities and unincorporated areas, and because Edmonds is entitled to receive transport fee revenue for all transports resulting from calls in Edmonds regardless of whether the transport is performed by an Edmonds Unit or a non -Edmonds Unit, Transport Balance Factor is relevant to whether transport fees are being distributed in an equitable manner. TBF is determined by converting the following fraction to a decimal rounded to the nearest thousandths. In this fraction, the numerator shall equal the total number of transports that non -Edmonds Units provide from calls in Edmonds (not including Esperance, unless Esperance is annexed) over the previous six-month period. When an Edmonds Unit and a non -Edmonds Unit both respond to a call in Edmonds and the non -Edmonds Unit transports the patient, that call may not be counted in the numerator, even if the Edmonds Unit responded with a non -transport vehicle. The denominator shall equal the total number of transports that Edmonds Units provide from calls outside of Edmonds (Esperance shall be considered `outside of Edmonds" for the purpose of this calculation unless Esperance is annexed) over the previous six-month period. TBF shall be considered balanced if the TBF falls somewhere between 0.900 and 1.100. While TBF is intended to be analyzed by looking back over the previous six months, a special TBF shall be calculated that looks at TBF on a quarterly basis and adjusts the calculation method accordingly. The quarterly analysis shall be performed after the first quarter of 2017 and is intended to keep data from the 2016 service delivery model from contaminating the 2017 data.- ' Formatted: Font: (Default) Arial number of transports that non -Edmonds Units provide from calls in Edmonds over 6 months Formatted: Normal, Indent: Left: C No bullets or numbering TBF = Formatted: Indent: Left: 0.5" number of transports that Edmonds Units provide from calls outside of Edmonds over 6 months Formatted: Indent: First line: 0.5" u. Unit: A Unit is a arouo of Firefiahters that work toaether and are based at the same station. Where a station is staffed by three firefighters at any one time, that station shall be considered a Unit. Where a station is staffed by five or more firefighters at any one time, without counting the Battalion Chief or Medical Services Officer, that station shall be deemed to have two Units and the District shall clearly allocate the Firefighters at that Packet Pg. 108 7.2.a station in such a manner that the two Units at that station can be clearly distinguished for the purposes of determining the Unit Utilization Factor for each Unit. w. Unit Utilization Factor: Unit Utilization Factor or UUF is the method used by the parties to determine how busy a particular Unit is. Unit Utilization Factor shall be calculated as soon as possible after the end of each quarter, looking back over the previous twelve- month period. Unit Utilization Factor is determined by converting the following fraction to a decimal rounded to the nearest thousandths. In this fraction, the numerator shall equal the total number of seconds a Unit is Assigned to all calls over the previous twelve- month period. The denominator shall always be 31,536,000 (the number of seconds in a twelve-month period). Because this contract initially contemplates exactly one Unit at each station, with each station having multiple apparatus types, the total number of seconds a Unit is assigned to all calls shall be the total for all apparatus types used by that Unit. The activity of the Battalion Chief and Medical Services Officer shall not be counted in the numerator for any unit. For example, if, over the previous twelve-month period, Engine 20 was assigned to calls totaling 72,089 seconds, and Ladder 20 was assigned to calls totaling 229,320 seconds, and Medic 20 was assigned to calls totaling 4,008,640 seconds, then the numerator for Unit 20's Unit Utilization Factor would be 4,310,049 seconds. The Unit Utilization Factor for Unit 20 would then equal 0.137 (4,310,049 / 31,536,000 = 0.1366 which rounds to 0.137). While UUF is intended to be analyzed by looking back over the previous twelve months, during the each of the first three quarters of 2017, a special UUF shall be calculated that looks at UUF on a quarterly basis and adjusts the calculation method accordingly. The quarterly analysis during 2017 is intended to keep data from the 2016 service delivery model from contaminating the 2017 data. .number of seconds a Unit is Assigned to all calls over the previous twelve-month period x. Wind -Up Period: The twelve (12) months immediately following formal notification of a Material Breach by either party except as defined in Section 10.2. Formatted: Font: 9 pt Formatted: Indent: First line: 0.5" Formatted: Font: 9 pt Formatted: Normal, Indent: Left: C bullets or numbering Formatted: Font: (Default) Anal, 9 c 0 U Q R c m 0 a r Q J —I N A d I N O N t0 O N c w E t U 2 r Q JJa Packet Pg. 109 7.2.a SCOPE OF SERVICES 1.1 Services Provided. The District shall provide all services necessary for fire suppression, emergency medical service, hazardous materials response, technical rescue, and disaster response (not including an Emergency Operations Center, which is provided by the City at the time of this Agreement) to a service area covering the corporate limits of the City of Edmonds... In addition, the District shall provide support services including, but not limited to, fire marshal, fire prevention and life safety, public education, public information, and fleet maintenance, payroll and finances, human resources, and legal and risk management pertaining to the operations and delivery of the District's services. 1.2 Training, Education, and Career Development. The District will provide training and education to all firefighter and emergency medical service personnel in accordance with State, County and local requirements. Furthermore, the District will offer professional development and educational and training opportunities for unrepresented and civilian employees. 1.3 City Fire Chief. The District's Fire Chief shall be designated the City Fire Chief for purposes of statutory provisions, regulations and the Edmonds City Code. 1.4 District Fire Chief Designates Fire Marshal. The District Fire Chief shall designate an individual to serve as City Fire Marshal, and shall assign necessary personnel to support the functions and needs of the Fire Marshal as mutually agreed to and partially funded by the City (See Exhibit A), subject to the City's right to provide its own fire inspectors pursuant to Section 2.8.1, below. STANDARDS FOR SERVICES/STAFFING 2.1 Battalion Chief. A Battalion Chief shall continue to be available for response within the City twenty-four (24) hours per day, seven (7) days per week as during the Introductory Period. The District agrees to provide Incident Command response for all emergency incidents twenty-four (24) hours per day, seven (7) days per week. 2.2 Fire Station Staffing. The City Fire Stations shall each be staffed twenty-four (24) hours per day, seven (7) days per week with a minimum of one (1) fire captain and two (2) firefighters, at least one of whom shall be a firefighter/paramedic. Any increase in staffing above this level shall not increase the Contract Payment unless the increase occurs through an amendment of this Agreement. 2.2.1 oGGUrreR The parties shall negotiate an amendment to this Agreement upon the occurrence of any of the following Negotiation Thresholds: 2.2.1.1 When the Unit Utilization Factor "U( OF") at any one of the City Fire Stations exceeds 0.250; Packet Pg. 110 2.2.1.2 When the Neighboring Unit Utilization Factor "NUUF" is out of balance as defined in this Agreement, PROVIDED THAT this subsection shall not trigger a renegotiation any earlier than January 1, 2018. t#aatPROVIDED THAT this subsection shall not trigger a renegotiation earlier than July 1, Ttransport F#ees received fer the „t .,f ha!aR G transport „kill be temporarily retained by the District until fh�""twenty-four (24) months of transport data has been collected. At the end of twenty-four (24) months, if the BF is balanced, the entirety of the retained transport fees w Mshall be paid to the City or other party from whom it was retained; otherwise, one quarter of the etwenty-four month total of the Out of bBalance Ttransport F#ees wi4shall be eaid4eretained by and/or paid to the Distric4party that provided the out of balance transports. This twenty-four month review of the TBF shall be conducted every six months with the first review occurring in January 2.2.2 The District shall notify the City whenever any of the foregoing trknemNegotiation Thresholds results ('74cKierThreshold Notice"). Within thirty (30) days of issuance of the T4cfQwThreshold Notice, the parties shall meet to negotiate an amendment to this Agreement. Such negotiations shall include, at least the following topics: Methodologies intended to reduce the UUF substantially below 0.250 or to balance the NUUF or TBF, as applicable. Such methodologies may include, for example, changes to the staffing mix and/or levels, adding another Unit, changing fire response plans in CAD, and/or implementing other service changes; and 00 Adjusting the Contract Price to account for the increased cost of any methodologies to be employed that would increase the District's costs. The City shall have the right, in consultation with the District, to select the specific methodology or methodologies to be employed; aush-desisiGnselection of methodology shall not be subject to the Dispute Resolution procedures, but the cost impacts of such selection shall be subject to the Dispute Resolution procedures. The parties shall endeavor to execute an amendment no later than one hundred twenty (120) days following &, Gh�otiGethe Threshold Notice (the "Negotiation Deadline"). If the parties cannot agree upon an amendment to this Agreement before the Negotiation Deadline, either party may invoke the Dispute Resolution procedures in Section 18.1 and4 .`'only; provided, however, that any adjustment to the Contract Price arising out of the Dispute Resolution Procedures shall be retroactive to the Newtuat'^^ Dead ^edate that additional methodologies were initially employed. If either party fails to participate in, or comply with, the Dispute Resolution Procedures in Section 18.1 any' Gr- °.', the Formatted: Font color: Backgrounc Formatted: Font color: Backgrounc Highlight Formatted: Not Highlight Formatted: Font color: Backgrounc Highlight Formatted: Not Highlight Formatted: Font color: Yellow Formatted: Font color: Yellow Formatted: Font color: Yellow Formatted: Font color: Yellow Formatted: Font color: Yellow Formatted: Font color: Backgrounc Packet Pg. 111 7.2.a other party reserves the right to terminate the Agreement pursuant to Section 11.2, in which case the party that refused to participate in the Dispute Resolution procedures shall bear the costs of termination that are refer^ ^ea lanotwithstanding Section 11.3. food Dieh'o dFaf+ 1964 clarify that (`it.. , ltima+ely veto +o ehoeoo rm herinlen.. in eeno„I+af7on ...it thiQ Dio+rin+ `A, 'FWrater 6 icllin+i.�rlirv. i+ol! +n llo+orrv.i.�ir.n nnc�+ of (`i+.: o nhaco The parties shall meet within thirty (30) days of notice of such occurrence to negotiate an ailment to this + parties II d +e + aea„� �ee;,,�� The ea��esu=ea,=ev;se paFtieS GaRRet agree up -An ari arnend-MeRt tG this AgFeeMeRt, the parties eRly FeGeurse ?hail hhetee teRnonate the AgFeeMen�+ n���te a+a 2.3 Consecutive Shifts Prohibited in Edmonds. The District shall not allow Firefighters to start a 24-hour shift at any of the City Fire Stations if that Firefighter has just completed a 2448-hour shift at a City Fire Station or any other fire station in the District without having taken a rest day between shifts. While the City believes that Firefighters cannot perform at the high level its citizens expect if they are working 72 consecutive hours, tThis section is not intended to prohibit the District from allowing Firefighters to extend their shifts when necessary to continue working an ongoing incident that began before the shift was completed. This section is not intended to govern District operations outside of the City Fire Stations. 2.4 Review of Service Delivery Objectives. The parties acknowledge that the service delivery objectives adopted in 2006 ("Response Objectives") have never been met in their entirety, even when the City had its own fire department. During the Introductory Period, the parties contracted for a particular staffing level at the City Fire Stations. It has been recommended that the parties move toward a performance -based contract where the City pays for a particular level of service that is measured by service delivery objectives l+k��a._response time) instead of a particular number of positions. The parties would like to continue to evaluate this recommendation, but acknowledge that it would take significant additional work to implement such a change, not the least of which includes adoption of achievable performance standards. The City and the District agree to work toward adoption of a revised set of service delivery objectives in the first quarter of 2018. �.4.1 Turnout Time. It has been SUggested by the ri+ GORSultant that T„rne„t Time at +hat,.,a� aehie„orl in 20, a. The District has adopted a standard of 2 minutes and 15 seconds on 90% of all calls. If thatFailure to meet this standard eaennrnmvrbt be shall not be deemed a Material Breach. If this standard is not met in calendar year 2017 for City Fire Stations, the District shall provide the City, no later than December 31, 2017, with a report containing the following information: (i) a list of possible tinge-saViRg measures that could be implemented aleagit#to improve Turnout Time, (ii) the estimated cost of Formatted: Font: Bold Q Packet Pg. 112 7.2.a each measured and_(LiiJ estimates concerning the amount of time that could be reduced with each measure. 2.5 Reporting. The District agrees to annually report to the City in accordance with chapter 35.103 RCW. In additional to the regular quarterly report content and the content required by law, the annual report shall contain the Neighboring Unit Utilization Factor for each of the following jurisdictions: Lynnwood, Mountlake Terrace, and Shoreline �.Need.vay. The City acknowledges that the District may not have completely accurate data regarding the Shoreline NUUF in light of Shoreline's different dispatch system. The annual report shall contain the total number of seconds that City Fire Stations responded to calls in Woodway. The annual report shall also state the amount of transport fees that the District sought to recover from incidents occurring within the City and Esperance, respectively, and the amount of those fees that were actually recovered. If the District has data that identifies the number of seconds during which two or more Units were Assianed to different calls at the same time. it shall include that data in the annual report. 2.5.1 Quarterly Reporting. In addition, the District shall provide a quarterly report to the mayer, finaRGe direGteF and ,.ity att ~neycity clerk, no later than 30 days after the end of each quarter. The quarterly report shall contain the Unit Utilization Factor for each of the City Fire Stations, the Transport Balance Factor, as well as the turnout time, travel time, overall response time +ran F+S GORGI Ieted by Ci+„ � �..i+ „+site .,f City limito P � z.^o��. �����,--onr„*^n�^.,d Formatted: Font color: Backgrounc transports seradaetedby other-agGReiec which Fi,.iRate .;Rside the i'v. Formatted: Font color: Backgrounc aleRg with a repeFt that identifies the number ef seGOnds during WhiGh twe or mere Units w Highlight Assi, Red to diffe-FeRt ,.a -us At the a time Formatted: Font color: Backgrounc Formatted: Indent: Left: 0" 2.6 [section relocated for clarity] 2.7 Criteria -Based 9-1-1 Dispatch. It is understood and agreed by the City and District that the dispatch of Units during emergencies is determined by criteria -based dispatch protocols of the dispatch centers and Automatic Vehicle Location (AVL). Nothing herein shall require the District to respond first within the City as opposed to other areas served by the District. The City and District recognize that responses to emergencies shall be determined by the District based upon dispatch protocols, the location of available Units and the District's operational judgment, without regard to where the emergencies occur. 2.8 Level of Service Changes. During the term of this Agreement, service level changes may be mandated that are beyond the control of either party. Additionally, either party may desire to change the service level, including but not limited to, those services identified in Section 1 Scope of Services and Section 2 Standards for Services/Staffing. When a service level change is mandated by law, adopted by the Edmonds City Council as part of the City's Response Objectives under chapter 35.103 RCW respense ebjeetive-s, or is mutually agreed to by the parties, the City and the District will renegotiate the Contract Payment at the request of either party. The City acknowledges the pess.bWthat the District may be required by law to notify the IGGal ^hapter of the 10 Packet Pg. 113 7.2.a eeget+ateand bargain with the Unien the im aGt/effeGts gf Gh gbange gn the terms and gndifions of empleyment of bargaining unit n net local chapter of the IAFF any such changes. 2.8.1 The Citv reserves the riaht to remove the Fire Inspector services from this Agreement upon one year's written notice to the District, in which case the Contract Payment shall be reduced accordingly, PROVIDED THAT in no case shall such notice be provided less than 90 days prior to the beginning of a new fiscal year, AND FURTHER PROVIDED THAT the City shall consult with the District regarding a proposed removal of the Fire Inspector services at least 90 days in advance of the City providing such notice. 2.9 Response Time Questions. In the event that response times should consistently deviate from the City's to be adopted revised Reesponse Oebjectives, as they may be amended from time to time by the City, the District Fire Chief and City Mayor, or their designees, shall meet and confer to address the cause, armpotential remedies, and potential cost impacts. USE OF CITY FIRE STATIONS 3.1 Use of City Fire Stations. The City shall retain ownership of three existing City Ffire Sstations and shall make them available for use by the District pursuant to the terms set forth in Exhibit B. The parties acknowledge that none of these three fire stations are ideally located and that the City could be better -served by two ideally -located fire stations. The parties also acknowledge that the internal configuration of the City's three stations contributes to slower turnout times than could be achieved with new stations built according to current standards. In light of the above, the parties contemplate that the City may opt to replace the three current fire stations with two new fire stations for use by the District during the term of this Agreement. In the event of a conflict between the provisions of the Agreement and Exhibit B, the provisions of Exhibit B shall control with respect to fire stations and fixtures contained therein, PROVIDED THAT Exhibit B shall be amended in the event that the City moves to a two -station service, and FURTHER PROVIDED THAT nothing in Exhibit B shall be construed to prevent the City from moving to a two -station service. 3.2-3.3 [Completed. Deleted for clarity]' ANNUAL CONTRACT AND TRANSPORT FEES PAYMENT TERMS 4.1 Annual Contract Payment. The City shall annually pay the District a sum referred to as the Contract Payment for the services provided herein. The amount of the Contract Payment shall be determined according to Exhibit C. The Contract Payment shall be paid in equal q6iartert)�-monthly installments by -the 10;h day of each monthdanuary 15, 'The Parties acknowledge that a number of actions described in the Agreement have been completed. For clarity and conciseness, those provisions are removed and replaced with the words "Completed. Deleted for clarity." lim Formatted: Superscript Q Packet Pg. 114 7.2.a Aril 15, july 15 and September 15. Failure to pay „"monthly installments in a timely manner shall be considered a material breach as defined in the Definitions section of this Agreement. 4.2 Contract Payment Adjustment. Each year, no later than September 1, the District shall submit to the City an invoice for the ensuing year, including any revision to the Contract Payment for the ensuing year. 4.2.1 Annual Percent Increase Based on Labor Costs. The cost of City Station Personnel identified in Exhibit C shall be adjusted pursuant to the negotiated labor agreement between the District and the local chapter of the IAFF Local ("CBA"); provided that, notwithstanding the actual terms of the CBA, the City Station Personnel cost in Exhibit C shall increase from one labor agreement to the next no more than the greater of (i) the median increase in the total cost of compensation (ie., combined cost of wages and benefits) of comparable fire agencies, (ii) the increase in the Consumer Price Index as measured by the CPI-W Seattle -Tacoma -Bremerton metropolitan area for the twelve (12) month period ending June 30, or (iii) the percentage increase in compensation awarded by an interest arbitrator. The phrase "comparable fire agencies" shall refer to a list of comparables agreed upon by the Employer and Union through the collective bargaining process or the comparables accepted by an interest arbitrator in an interest arbitration proceeding. 4.2.1.1 The parties recoqnize that the cost of the District's community paramedic program is currently covered by grants. At the time the grants expire, the City can choose to continue community paramedic program in which case Exhibit C shall be revised to add an equitable share of the cost of such community paramedics, taking into account the other jurisdictions that have opted to continue with the program. If the City declines to continue with the program, the community paramedic program will not be continued within the City limits after the grant term ends. The District shall provide notice of the expiring grant no later than 120 days prior to the expiration of funding. 4.2.2 Adjustment Date Not Met. If the labor agreement between the District and IAFF Local 1828 has not been finalized by September 1 of the ntraGt fer seFV'Ge year (the "ndjus+, eRt Year'linal year of the CBA, the District Station Personnel costs and the District Indirect Costs for the ensuing year will be adjusted open following execution of the labor agreementnew CBA wand will be retroactive to January 1 of the Adjustment Year and mild by the City within thirty i30days f execution of the labor agreement. In such instances, the District shall send the City (directed to the MayoF and FiRaRGe DiFeGtG City Clerk), no later than September 1 of each year for which a CBA has not vet been executed for the ensuring year, a range within which the Contract Payment for the ensuing year is likely to fall, which range shall be informed by the current status of negotiations between the District and IAFF Local 1828. To ensure that the District is able to provide the City at least with a reliable range for the Contract Payment, the District shall, to the extent practicable, commence negotiations with IAFF Local 1828 no later than the July 1" of the -a y year prier to the 12 Packet Pg. 115 7.2.a Adjustment Yeainwhich the CBA is expiring. If negotiations have nn+ sempletedcompleted new CBA has not been executed by November 1" of the year prier to the Adjustment vnarin which the CBA is expiring, the District shall provide -notify the City with a FepE)Ft c n then nto that a pFevnn+inn a Anal from being reashedof the economic issues on which the parties have not reached tentative agreement. 4.2.3 Documentation of Labor Costs. On an annual basis, the District shall provide supporting documentation ^f its laher nests for the past year sufficient to allow the City to aedit confirm that the labor costs have not increased more than the Slty Statiea Dnronnnnl nnst in Exhihit limits set forth in Section 4.2.1. In those years where a new CBA is finalized, such documentationT#Fs shall also -include comparable agency wage compensation data that the nistrint relies i etia+inn with the meal nhanter of the IAFFused by the parties or the interest arbitrator to establish new compensation levels. 4.3 -4.4 [sections relocated and renumbered for clarity] 4.5 Indirect Operating Cost Portion of Contract Payment. The District shall determine the Indirect Operating Cost portion of the Contract Payment according to the following: • Overhead shall be ten percent (10%) of the cost of the City Station Personnel cost; • Equipment maintenance and_operation, medications, supplies, which shall be ten percent (10%) of the City Station Personnel cost; • Fire Marshal allocation of fifty percent (50%) of wage and benefit cost of the position, and Fire Inspector at one -hundred percent (125%) of wage and benefit cost of the position (See Exhibit A); and • Apparatus replacement costs based upon the District Apparatus Replacement Schedule --City Rolling Stock designated as Exhibit D. The total of the City Station Personnel cost and the Indirect Costs, less the "Esperance Offset", shall constitute the Contract Payment for the ensuing year. 4.6 Annexation. The City's Urban Growth Area contains property within the boundaries of the District. Should the City seek to annex portions of the District, the District will not oppose the annexation. In the event the City annexes portions of the District, the Contract Payment shall be increased and shall be calculated by applying the then current District levy rate and emergency medical services levy rate to the annexed property plus revenue from a Fire Benefit Charge, if any, that the District would have received from the annexed area prior to annexation. The increased amount shall be added to the Contract Payment as a base for calculations in future years. 4.6.1 Notwithstanding the foregoing, if the City annexes all of the area commonly referred to as "Esperance", the District will support the annexation. The Esperance Offset attributable to the annexed area shall cease at such time as the District is no longer entitled to receive tax revenue from the annexed area, and the Contract Payment shall be adjusted effective on that date. 13 Packet Pg. 116 7.2.a 4.7 Significant Change in Cost of Providing Services. In the event that there is a material and significant increase or decrease in the costs of providing services under this Agreement as a result of a legislative or regulatory decision that is exempt from the dispute resolution provisions of Sections 18.1 and 18.2, then at the request of either party, the City and District shall seek to renegotiate this Agreement and the Contract Payment to fully compensate the District for actual costs incurred according to the methodology in Exhibit C. In the event that the City and District are unable to successfully renegotiate this Agreement through good faith negotiations, then the Mll r Section 18.1 of the Dispute Resolution provision of this Agreement shall apply. Nothing herein prevents either party from terminating the Agreement pursuant to Section .11.2 if the parties are unable to successfully renegotiate this Agreement. 4.8 EMS Transport Fees. The District understands and acknowledges that the City presently charges fees for basic life support and advanced life support transports for incidents occurring within the City. The District also charges such fees for incidents occurring within the District, including the Esperance area. As the EMS service provider, the District shall receive and pursue collection of all Transport Fees in accordance with District policy for transports that originate within the City limits. The District shall remit the amount G^" GtBd so received to the City, less an administration fee not to exceed the actual cost of collection, on a quarterly basis. The District shall be responsible for, and agrees to prepare and provide in a timely fashion, all necessary or requested documentation and/or reports to the City. The City retains the right to establish the amount of the transport fee that is charged within the City and the right to pursue collection of balances that remain unpaid after the District has completed its collection efforts. 4.9 Creating Unfunded Mandates. The City shall not create any unfunded mandates for increased service by the District without fully compensating the District for actual costs incurred. The Git subG ntraGt;ng f +ho Distr;,.+'ssewipe + Weedway shall FlOt be se.n,; --.pr' ,hf„ndpd r ^d,+ea^d sk ' begoverned by CITY EMPLOYEES 5.1-5.8 [Completed. Deleted for clarity]. 5.9 Former City Employees. The City shall indemnify, defend, and hold the District harmless from any and all demands, claims, or actions by former City personnel, which arise out of, or relate to, the time prior to the date that such City personnel became employees of the District, provided, however, that the indemnification shall not apply to any claims arising as a result of the District's actions under the Interlocal Agreement. ROLLING STOCK (APPARATUS AND VEHICLES) 6.1 — 6.5 [Completed. Deleted for clarity]. 14 r 41 4L a� L U- a� t .r c 0 c O U Q R c m 0 tL Formatted: Indent: Left: 0" r Packet Pg. 117 7.2.a 6.6 District Apparatus Replacement Schedule. The District has provided current information regarding existing and proposed Apparatus Replacement Schedule attached in Exhibit D. The District, in its sole discretion, may elect to purchase new rolling stock or otherwise assign District rolling stock for use within the City. 6.7 Public Safety Boat. Title to the City Public Safety Boat known as Marine 16 (the "Vessel") has been transferred to the District. The District's use of Marine 16 for training and emergencies as a county -wide asset is described in the First Amendment to Interlocal Agreement for Use of Rescue and Fire Boat. Exhibit H to the Agreement is hereby deleted. 6.7.1 [Completed. Deleted for clarity] 6.7.2 The District assumes responsibility for maintenance and repairs to the Vessel. However, upon the District's request, the City agrees to provide maintenance and repair services for the Vessel in exchange for receipt from the District of the City's normal hourly shop rates for labor. 6.7.3 The Apparatus Replacement Schedule (Exhibit D to the Interlocal Agreement) is amended to include �he Vessel and/or its Outboard Motors. The amended Apparatus Replacement Schedule is attached hereto. The Contract Payment for 2012 and thereafter shall reflect the addition of the Vessel to this schedule. 6.7.4 [Completed. Deleted for clarity] 6.7.5 Use of the vessel by the City of Edmonds Police Department shall continue as agreed to before this amendment. The City is solely responsible for maintaining and certifying their operators. Comment [JT2]: BRAD NEEDS TO CF WHETHER THE SCHEDULE COVERS THE - NOT SURE THERE IS A PLAN TO REPLY ANY TIME THIS BOAT IS IN USE THE ST THAT IS SENT TO THE BOAT IS OUT OF SERVICE; BC DECIDES WHICH STATION RESPONDS, USUALLY EITHER 17 OR 20 6.7.5.1 The City's use of the Vessel is at the City's risk. The City acknowledges that the District is making no representations or warranties concerning the Vessel. Further, if the City uses the Vessel without a District operator, the City agrees to be solely responsible for all damage or loss to the Vessel and its apparatus while the Comment [JT3]: confirm that this is Vessel is within the City's control and/or possession. by WCIA 6.7.5.2 The City agrees to release the District from any claims associated with any training provided to it. The City further agrees to defend, indemnify and hold the District harmless from any and all claims for bodily injury or property damage arising out of its use and operation of the Vessel. 6.7.5.3 The City specifically and expressly waives any immunity that may be granted under the Washington State Industrial Insurance Act, Chapter 51 RCW as to any claims by its employees arising from the use of the Vessel. EQUIPMENT 7.1 — 7.4 [Completed. Deleted for clarity] 15 Packet Pg. 118 7.2.a 8. OVERSIGHT AND REPORTING 8.1 Agreement Administrators. The District Fire Chief and the City Mayor and/or their designees, shall act as administrators of this Agreement for purposes of RCW 39.34.030. During the term of this Agreement, the District Fire Chief shall provide the Mayor with quarterly written reports concerning the provision of services under this Agreement. The format and topics of the reports shall be as set forth in Section 2.5. The District Fire Chief shall present a joint annual report on the previous calendar year to the Edmonds City Council prior to Ap4-March 1, and at such meeting the Chief shall request, and the City Council shall schedule, the Joint Annual meeting provided for in section 8.2. 8.1.1 The parties agree to meet on a quarterly basis to address the performance of the Agreement. It is expected that these quarterly meetings will be attended by at least one City Council member, the Mayor, the City Attorney, the Finance Director, the Fire Chief and at least one Commissioner from the District. 8.2 Joint Annual Meeting. In addition to the meeting(s) referred to in Section 8.1 above, the Edmonds City Council and Board of Fire District #1 Commissioners shall have a joint annual meeting after, but within 30 days, of the annual report at a properly noticed place and time to discuss items of mutual interest related to this Agreement. 8.3 Representation on Intergovernmental Boards. The District shall represent the City on intergovernmental boards or on matters involving the provision of services under this Agreement as reasonably requested by the Mayor. The City reserves the right to represent itself in any matter in which the interests of the City and the District are not mutual or whenever any matter relates to the appropriation of or expenditure of City funds beyond the terms of this Agreement. 9. EXISTING AGREEMENTS 9.1 DEM, SNOCOM and SERS. The City currently has contractual relationships with other entities or agencies including the Department of Emergency Management (DEM)(or successor), Snohomish County Communications Center (SNOCOM) (or successor), and Snohomish County Emergency Radio System Agency (SERS) (or successor). The City shall maintain its representation and financial obligations with those entities or agencies and will act to represent itself and retain authority to negotiate on its behalf. At the discretion of the City, the District may provide representation on behalf of the City on various committees, boards, and/or commissions as requested, as appropriate, and/or as agreed to by mutual agreement of the parties. The parties will meet to address any changes to the foregoing entities w#fehthat result in a change to the City's representation or financial obligations. 9.2 Mutual and Automatic Aid. The District shall assume any of the City's remaining contractual responsibility and obligations for the provision of mutual and automatic aid. 16 Packet Pg. 119 7.2.a 9.3 Full Information as Basis for Relationship. The City and District agree to coordinate their individual relationships with other entities and agencies so that the services under this Agreement will be provided in an efficient and cost effective manner. The City and District agree to keep each other fully informed and advised as to any changes in their respective relationships with those entities or agencies, whether or not those changes impact the City and/or the District obligations shall be provided to the other party in writing in a timely manner that allows a reasonable opportunity to discuss proposed changes in relationships or obligations. 3T f&s� provision of this Agreement shall nnh, 10. TERM OF AGREEMENT 10.1 20-Year Agreement. The effective date of this Restated ILA shall be January 1, 2017. The Commencement Date of the Agreement was January 1, 2010. This Agreement shall continue in effect for a period of twenty (20) years from the Commencement Date, until December 31, 2030, unless terminated earlier as provided hereiRin section 11. After the initial twenty (20) year term, this Agreement shall automatically renew under the same terms and conditions for successive, rolling five (5) year periods unless terminated as provided in section 11 herein. 10.2 Material Breach and Wind -Up Period. In the event of a Material Breach of this Agreement, the City and District shall, unless the City and District mutually agree otherwise, continue to perform their respective obligations under this Agreement for a minimum of twelve (12) months after notice of the Material Breach (the "Wind -Up Period") provided, however, that the Wind -Up Period shall be ninety (90) days if the Material Breach involves the City's failure to make the Contract Payment, provided further, that during the Wind -Up Period, the City and District shall coordinate their efforts to prepare for the transition to other methods of providing fire and EMS service to the City. The City will be responsible for all payments required herein until the conclusion of the Wind -Up Period. 11. TERMINATION AND RETURN OF ASSETS 11.1 [Completed. Deleted for clarity] 11.2 Termination — Notice. In addition to terminating this Agreement for a Material Breach, either party may terminate this Agreement by providing the other party with two (2) years written notice of its intent to terminate. 11.3 Termination Costs. fie -Except as otherwise provided herein, the costs associated with terminating this Agreement shall be borne by the party wh IeGtG t ter,,.,Oateegually between the parties, or in the event of a Material Breach, by the breaching party, provided that in the following circumstances, the cost of termination shall be apportioned as provided below. 17 Packet Pg. 120 7.2.a 11.3.1 Termination Due to Change in Law or by Mutual Agreement. In the event that this Agreement is terminated due to a change in law, each party shall bear its own costs associated with the termination, or, in the event that the City and District mutually agree to terminate this Agreement, each party shall bear its own costs associated with the termination. 11.3.2 Regional Fire Protection Service Authority. In the event that the District, along with one or more fire protection jurisdictions, elects to create a Regional Fire Protection Service Authority Planning Committee ("RFA Planning Committee") as provided in RCW 52.26.030, the District agrees to notify the City of its intent and subject to approval of the other participating jurisdictions, to afford the City an opportunity to be a participant on the RFA Planning Committee. Declining the opportunity to participate in the RFA Planning Committee shall not be construed as a material breach on the part of the City as defined in the Definitions section of this Agreement. In the event that a Regional Fire Protection Service Authority (RFA) or another legally recognized means of providing fire and emergency medical services is created, inclusive of District, this Agreement will be assigned to the RFA as the District's successor -in -interest as provided by RCW 52.26. 11.3.2.1 If the City of L . eed and the District enters inte a;forms a RFA with any other agency, the parties shall confer to determine whether any efficiencies have resulted from the creation of the RFA that could warrant reconfiguring the service provided to the City. 11.4 [reserved] 11.5 [reserved] 11.6 Duty to Mitigate Costs. The City and District have an affirmative duty to mitigate their respective costs of termination, irrespective of the party who elects to terminate this Agreement and irrespective of the party who must bear the costs of termination. 11.7 Return of Assets to the Citv. Regardless of the reason for termination, the City and District agree that like assets purchased by and transferred to the District as part of this Agreement shall be purchased by the City as described below. This provision shall not apply to the formation of an RFA in which both the City and the District are participants. 11.7.1 Purchase Back Rolling Stock. All rolling stock originally sold by the City under this Agreement, or equivalent apparatus and vehicles in use by the District at the time of termination shall be purchased back using a fair and equitable valuation process taking into account commercially reasonable factors which may include depreciation, apparatus replacement contributions made by the City pursuant to Exhibit C, maintenance and repair costs, etc. the same metheds and- ,.-nd-itiens , inder Whinh the GFigiRal agreed 61POR by the parties. The PUFGhase pri made p of te- Emxhihif n In Packet Pg. 121 7.2.a 11.7.2 Purchase Back Equipment. All equipment sold under this Agreement or equivalent equipment in use by the District at the time of termination shall be purchased back using a fair and equitable valuation process taking into account commercially reasonable factors which may include depreciation, equipment replacement contributions made by the City pursuant to Exhibit C, maintenance and repair costs, etc. +ham san4e „rnne&s agreed 61POR by the parties. The P61FGhase PFiG8 shall F8f'GGt aR appropriate d'SG96IRt payments that the City has made pursuant to its 101,; equipment add Gin. coo eon+in„ A G abevo 11.7.3 [Completed. Deleted for clarity] 11.7.4 District Employees. The District shall indemnify, defend and hold the City harmless from any and all demands, claims, or actions by District personnel, which arises out of or relate to the time that such personnel were employees of the District, PROVIDED HOWEVER, that the indemnification shall not apply to any claims arising as a result of the City's actions during the term of the Agreement. 12. DECLINE TO MERGE 12.1 City Declines to Merge. In the event that the District enters into an agreement with any other fire district or agency that is sub functionally equivalent to a merger, the City may elect to ead the terminat this Aagreement without prejudice or penalty. The terms and conditions of that termination include written notice provided in accordance with the provisions of Section 19.1 to the District of the intent to end the Agreement not more than ninety (90) days after receiving written notification provided in accordance with the provisions of Section 19.1 from the District that the District intends to merge with another entity. 12.1.1 Not a Material Breach. The City decision to terminate under 12.1 does not constitute a Material Breach of the Agreement and none of the penalties associated with a Material Breach shall apply to the City. 12.1.2 12-Month Notice. The Agreement will end not more than twelve (12) months after the City officially notifies the District of its termination , unless otherwise agreed to by the parties, and the costs of termination shall be split evenly between the parties. 12.1.3 City Exit from Agreement. If the City elects to terminate the Agreement because of an impending merger between the District and one or more other jurisdiction, the City exit will be under the terms and conditions described in Section 11.7. 13. CITY FIRE DONATION FUND 13.1 Disposition of Fire Donation Funds. 14. TOWN OF WOODWAY 19 Packet Pg. 122 7.2.a 14.1 Service to Woodway. The City may subcontract with the Town of Woodway to to -have the District provide fire and emergency medical services to the Town of Woodway but shall provide advance written notice to the District of at least twelve (12) months prior to the offer+ik ateany commencement of such service. The City's subcontracting of the District's service to Woodway shall not be considered an unfunded mandate. No change in the Contract Payment shall result from such a subcontract unless the City is requesting additional resources to serve Woodway. Any and all payments from such a subcontract with Woodway shall be paid to the City of Edmonds only. The District agrees not to compete with the City of Edmonds in such negotiations. The City of Edmonds right to subcontract constitutes the consideration for the City's agreement to as_-p� est .eiinrataen +e have Edmonds incur the entirety of what was originally intended to he additional WeGelway's-9.13% in Exhibit C initially attributable to Woodwayef-�ef the Gity Fire Stations. At the City's request, tThe District agrees to work with Shoreline Fire Department to adjust the AVL delays frr auto -aid responses into Galls to the Town of Woodway at the Gi+.; s r er+ 15. CITY CIVIL SERVICE COMMISSION 15.1 [Completed. Deleted for clarity] 16. CITY AND DISTRICT ARE INDEPENDENT MUNICIPAL GOVERNMENTS 16.1 Independent Governments. The City and District recognize and agree that the City and District are independent governments. Except for the specific terms herein, nothing herein shall be construed to limit the discretion of the governing bodies of each party. Specifically and without limiting the foregoing, the District shall have the sole discretion and the obligation to determine the exact method by which the services are provided within the District and within the City unless otherwise stipulated within this Agreement. 16.2 Resource Assignments. The District shall assign the resources available to it without regarding to internal political boundaries, but rather based upon the operational judgment of the District as exercised within the limitations and obligations of Sections 2.4 through 2.8. 16.3 Debts and Obligations. Neither the City nor District, except as expressly set forth herein or as required by law, shall be liable for any debts or obligations of the other. 17. INSURANCE 17.1 Maintenance of Insurance. For the duration of this Agreement, each Party shall maintain insurance as follows: Each party shall maintain its own insurance policy insuring damage to its own fire stations, real and personal property and equipment if any, and "policy" shall be understood to include insurance pooling arrangements or compacts such as the Washington Cities Insurance Authority (WCIA). The City shall maintain an insurance policy insuring against liability for accidents occurring on City owned property. Such insurance policy shall be in an amount not less than one million dollars ($1,000,000.00) NE Packet Pg. 123 7.2.a per occurrence with a deductible of not more than five -thousand dollars ($5,000.00). The District shall maintain an insurance policy insuring against liability arising out of work or operations performed by the District under this Agreement in an amount not less than one million dollars ($1,000,000.00) per occurrence with a deductible of not more than five -thousand dollars ($5,000.00). The phrases "work or operations" and "maintenance and operations" shall include the services identified in Section 1. Scope of Services, the services of the Fire Marshal and the District's Fire Chief, acting in the capacity of City Fire Chief and any obligation covered by Exhibit B, Section 9. 17.2 Claims of Former City Employees. The City has provided proof of coverage that it has maintained insurance against claims by former City Personnel for incidents and occurrences which may have occurred prior to the Commencement Date of the Interlocal Agreement, including but not limited to, injuries, employment claims, labor grievances, and other work -related claims. Such insurance was at all times in an amount not less than one million dollars ($1,000,000.00) per occurrence with a deductible of not more than five -thousand dollars ($5,000.00). The City will hold harmless the District and its insurance provider for any such claims lawsuits or accusations that occurred prior to the Commencement Date of the Interlocal Agreement. 17.3 Claims of Former District Employees. The District represents and warrants that it has maintained insurance against claims by District employees for incidents and occurrences which may have occurred during the time period prior to the Commencement Date of the Agreement, including but not limited to injuries, employment claims, labor grievances, and other work -related claims. Such insurance was at all times in an amount not less than one million dollars ($1,000,000.00) per occurrence with a deductible of not more than five -thousand dollars ($5,000.00). 17.4 Hold Harmless. To the extent each party's insurance coverage is not voided, each party agrees to defend and hold harmless the other party, its officers, officials, employees and volunteers from any and all claims, costs, including reasonable attorneys' and expert witness fees, losses and judgments arising out of the negligent and intentional acts or omissions of such party's officers, officials, employees and volunteers in connection with the performance of this Agreement. The provisions of this section shall survive the expiration or termination of this Agreement. 17.5 Release from Claims. Except as specifically provided in this Agreement, and except in the event of breach of this Agreement, the District and the City do hereby forever release each other from any claims, demands, damages or causes of action related to damage to equipment or property owned by the City or District or assumed under this Agreement. It is the intent of the City and District to cover this risk with the insurance noted above. 18. DISPUTE RESOLUTION 9 4Dispute Resolution. It is the intent of the City and District to resolve all disputes between them without litigation. In the event that any dispute between the City and District canno e resolved by good faith negotiations between the City and District, then the dispute 21 Packet Pg. 124 7.2.a resolution provision of this Agreement shall apply. Excluded from these dispute resolution provisions are issues related to the legislative authority of the Edmonds City Council to make budget and appropriation decisions, decisions to contract, establish levels of service or staffing under Section 2 of this Agreement and Chapter 35.103 RCW and other policy matters that state law vests with the City Council. The above exclusions from the dispute resolution process shall not abridge the right of the District to collect the Contract Payment pursuant to this Agreement. Nothing herein shall prevent either party from terminating the Agreement pursuant to Section 11.2 prior to completion of the dispute resolution processes described below. 18.1 Mediation. it is the intent of the city and Dis+rin++n resolve all dine, tes between +how+ GORtraGt, A-r es;taablish levels A-f sepiffirue under Serutffieln -2.4 of this Ag%eMeRt and Chap `�C 9l14 RGVV PGlinv decisions of the City f o nil shall Rot be si ihion++o review by a Fried'ater, hewever, this shall Rat abridge the right ef the DiStFiGt te purs— +t nnn-ial ran+ran+ Payment as a resul+tf SUGh deGrSiGn. Tom^ Upon a request by either party to medicate a dispute, Q+., an + nin+rin+the parties shall mutually agree upon a mediator. If the City and District cannot agree upon a mediator within ten (10) business days after such request, the City and District shall submit the matter to the Judicial Arbitration and Mediation Service (JAMS) and request that a mediator be appointed. This requirement to mediate the dispute may only be waived by mutual written agreement before a party may proceed to litigation as provided within this Agreement. Except for unusual reasons beyond the reasonable control of either party, mediation shall be completed within ninety (90) days after the mediator is selected. Any expenses incidental to mediation, including the mediator's fee, shall be borne equally by the City and District. 18.2 Binding Arbitration. If the City and District are unsuccessful in rnnean+ia+in the inn+ran+ Payment after having n w,nleted w,o,+ia+ionresolving any dispute such to these provisions through mediation, the City and Dis+rin+ nhauparties may agree to submit the rnattertheir dispute to binding arbitration with the foronoin arhi+ra+inn n^JAMS. GE)w+ran+ esH,hlish levels of s nde-r CasHaw 7 4 of this Aaroaw,on+ and ('haw+.,. the Annual (`on+ran+ Payment as a result of s nh rlonisinn 18.2.1 The arbitration shall be conducted according to the selected arbitration service's Streamlined Arbitration Rules and Procedures. The parties shall agree on a JAMS 22 Formatted: Indent: First line: 0" Packet Pg. 125 7.2.a arbitrator with twenty (20) days from the date the matter is submitted to JAMS. In the event that the parties fail to agree on a JAMS arbitrator within such time, then JAMS shall be asked to submit the names of at least three arbitrators. Each party shall have ten (10) days after receiving the list to strike one name from that list. JAMS shall select the arbitrator from the names on the list that have not been struck by either party. The Parties may agree on another arbitrator in JAMS or another person at any time. In the event that JAMS is unable or unwilling to provide an arbitrator and the parties cannot otherwise agree, then either party may request the Snohomish County Superior Court to designate an arbitrator. 18.2.2 At this-atearbitration involving the Contract Payment, the arbitrator shall, as nearly as possible, apply the analysis used in this Agreement and supporting Exhibits to adjust the Contract Payment. The arbitrator may deviate from such analysis and use principles of fairness and equity, but should do so sparingly. 18.2.3 Unless the City and District mutually consent, the results of any binding arbitration session shall not be deemed to be precedent for any subsequent mediations or arbitrations. 18.2.4 The decision of the arbitrator shall be final and binding upon both parties, subiect only to the right of appeal as provided in RCW 7.04; provided, however, that in arriving at such decision, neither of the parties nor the arbitrator shall have the authority to alter this Agreement in whole or in part. o,-eyailinq Part _ 18.2.5 The arbitrator cannot order either party to take action contrary to law. 18.3 Litigation. '^ t"rn the c-v-crrc� �R As an alternative to binding arbitration, if either party herein finds it necessary to bring an action against the other party to enforce any of the terms, covenants or conditions hereof or any instrument executed pursuant to this Agreement by reason of any breach or default hereunder or there under, the party substantially prevailing in any such action or proceeding shall be paid all coasts and attorneys' fees incurred by the other party, and in the event any judgment is secured by such prevailing party, all such costs and attorneys' fees of collection shall be included in any such judgment. Jurisdiction and venue for this Agreement lies exclusively in Snohomish County, Washington. 19. MISCELLANEOUS PROVISIONS 19.1 Noticing Procedures. All notices, demands, requests, consents and approvals which may, or are required to be given by any party to any other party hereunder, shall be in writing and shall be deemed to have been duly given if delivered personally, sent by faGGimileelectronic mail (provided a read receipt is obtained by the sender), sent by nationally recognized overnight delivery service, or if mailed or deposited in the United States mail, sent by registered or certified mail, return receipt requested and postage prepaid to: District Secretary: City Clerk: 23 Packet Pg. 126 7.2.a Snohomish County Fire Protection District No. 1 City of Edmonds 12425 Meridian Avenue 121 51' Avenue North Everett, WA 98208 Edmonds, WA 98020 c am Or, to such other address as the foregoing City and District hereto may from time -to -time designate in writing and deliver in a like manner. All notices shall be deemed complete upon actual receipt or refusal to accept delivery. Facsimile transmission of any signed Q original document and retransmission of any signed facsimile transmission shall be the U same as delivery of an original document. 0 L 19.2 Other Cooperative Agreements. Nothing in the Agreement shall preclude the City and c the District form entering into contracts for service in support of this Agreement. r 19.3 Public Duty Doctrine. This Agreement shall not be construed to provide any benefits to41 any third parties. Specifically, and without limiting the foregoing, this Agreement shall N not create or be construed as creating an exception to the Public Duty Doctrine. The L City and District shall cooperate in good faith and execute such documents as necessary ii to effectuate the purposes and intent of this Agreement. 4) 19.4 Entire Agreement. This entire Agreement between the City and District hereto is contained in this Restated ILA and exhibits thereto. This Restated ILA supersedes all of their previous understandings and agreements, written and oral, with respect to this transaction. This Restated ILA supersedes the Agreement except where provisions have expressly been omitted for clarity and conciseness. All exhibits referenced in the Agreement, except the revised Exhibit C hereto, shall continue to be effective. This Restated ILA may be amended only by written instrument executed by the City and District subsequent to the date hereof. r Dated this day of 2016 Q SNOHOMISH COUNTY FIRE PROTECTION DISTRICT NO. 1 J I N N By: By: By: By: By: 24 Attest: Packet Pg. 127 N (r CO D oo C) ao D O Q T Q m c o Cn oO o o Z o 3 0 3 Attachment: 2016-12-02_Revised_ILA (1741 : Potential Action on the Fire District 1 Interlocal Agreement) V N 7.2.a 26 Formatted: Underline Formatted: Underline Formatted: No underline Formatted: Font: (Default) Arial, Ui Formatted: Normal, No bullets or numbering Formatted: Underline J N N N NIE O N_ t0 041 n>e C N Q Packet Pg. 129 Attachment: 2016-12-02_Revised_ILA (1741 : Potential Action on the Fire District 1 Interlocal Agreement) V N 4) Attachment: 2016-12-02_Revised_ILA (1741 : Potential Action on the Fire District 1 Interlocal Agreement) V N 4) Attachment: 2016-12-02_Revised_ILA (1741 : Potential Action on the Fire District 1 Interlocal Agreement) V N iu Attachment: 2016-12-02_Revised_ILA (1741 : Potential Action on the Fire District 1 Interlocal Agreement) April 2016 Executive Summary City of Edmonds Washington r FIRE AND EMERGENCY MEDICAL SERVICES EFFICIENCY ASSESSMENT EDMONDS, WASHINGTON Prepared by. FITCH & ASSOCIATES, LLC 2901 Williamsburg Terrace #G ■ Platte City ■ Missouri ■ 64079 816.431.2600 ■ www.fitchassoc.com Packet Pg. 134 7.2.b TABLE OF CONTENTS EXECUTIVE SUMMARY 1 GENERAL OBSERVATIONS— FISCAL ANALYSIS 1 GENERAL OBSERVATIONS — CONTRACTUAL STRUCTURE 2 GENERAL OBSERVATIONS — OPERATIONS 3 COMMUNITY SERVICE DEMANDS 3 SYSTEM PERFORMANCE 5 SYSTEM PERFORMANCE STANDARDS 7 ALTERNATIVES FOR CONSIDERATION 8 ALTERNATIVE 1 9 ALTERNATIVE 2 10 ALTERNATIVE 3 12 CONSIDERATION FOR LONG-TERM PLANNING AND SUSTAINABILITY 16 FIGURE 1: FISCAL ANALYSIS 2007 - 2016 2 FIGURE 2: NUMBER OF EDMONDS INCIDENTS BY CALLTYPE IN 2014 4 FIGURE 3: PERCENTAGE OF FIRE RELATED CAD INCIDENTTYPES 4 FIGURE 4: AVERAGE CALLS BY HOUR OF DAY 5 FIGURE 5: 90TH PERCENTILE PERFORMANCE BY CALL TYPE 7 FIGURE 6: AVERAGE EMS CALLS/TRANSPORTS BY HOUR OF DAY 9 FIGURE 7: STATION DEMAND ZONE RELIABILITY 11 FIGURE 8: PROBABILITY OF OVERLAPPED CALLS OCCURRING IN ALTERNATIVE 2 12 FIGURE 9: STRUCTURAL FIRES AND HOME STRUCTURE FIRES BY YEAR 13 FIGURE 10: TREND IN CIVILIAN IRE DEATH RATES PER MILLION POPULATION 1977-2014 13 FIGURE 11: NUMBER OF UNITS RESPONDING TO FIRE RELATED INCIDENTS 15 FIGURE 12: OPPORTUNITY TO CONSUME THE RISK AT NO COST 15 FIGURE 13: OPTIMIZED STATION LOCATIONS WITH 6-MINUTE TRAVELTIME 16 FIGURE 14: OPTIMIZED STATION LOCATIONS FOR 6-MINUTE TRAVEL TIME 17 Edmonds, Washington Page i © Fitch & Associates Executive Summary April 2016 Packet Pg. 135 7.2.b Executive Summary In 2010, the City of Edmonds' city council elected to transition from a municipal fire service provided by the City to a contracted service with the Snohomish County Fire District 1. The parties expressed mutual interest in reopening contract negotiations after the first five years of the contract. To prepare for those negotiations and to better understand the various service delivery options, the City of Edmonds contracted with Fitch & Associates, LLC (FITCH) to conduct a review of the fire and emergency medical services within the City of Edmonds and to explore options that maintain or improve services, contain costs, and provide for long-term sustainability. This report is a culmination of information developed from onsite-structured interviews with key stakeholders, budget analyses, staffing analyses, quantitative and temporal analyses, and Geographic Information System (GIS) analyses. The FITCH team met with elected officials from the City of Edmonds, City Staff, and Fire District 1's administrative team early in the project and then near the conclusion of the project to ensure a transparent and collaborative process. The FITCH team found Snohomish County Fire District 1 to be a high quality, innovative, and a professional fire and emergency service organization. The management team was well versed in :r modern management and operational practices in the provision of emergency services and has generally provided exemplary service to the City of Edmonds. Fire District 1 has received a - multiple awards for innovative practices in emergency medical services and is providing efficient r and effective services as prescribed at the inception of the current agreement between the City and the District. Recommendations contained herein are intended to assist in guiding future discussions and negotiations between the City of Edmonds and Fire District 1 by providing an objective and data - driven analysis of the current performance and identifying future opportunities. This report is the culmination of three separate reports consisting of an executive summary report, a presentation slide deck, and a data report. General Observations - Fiscal Analysis The process utilized by the FITCH team was to first examine whether the City's decision to contract with Fire District 1 was a good decision fiscally. Findings suggest that the City has realized savings that are generally aligned with the original costs projections. The performance for the first five years of the contractual relationship has been financially beneficial to the City as compared to the estimated costs of continuing to operate its own municipal fire department. Edmonds, Washington Page 1 © Fitch & Associates Executive Summary April 2016 Packet Pg. 136 7.2.b Fiscal analyses from 2007 through 2016 are presented as Figure 1 below. Figure 1: Fiscal Analysis 2007 - 2016 City Operated Fire Department vs. Contract Services Fiscal Analysis 2007 thru 2016 $8,500,000 $8,000,000 $7,500,000 $7,000,000 $6,500,000 $6,000,000 - $5,500,000 - $5,000,000 - 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 -City Projected - CPI-W -District Contract The City has benefited fiscally from its relationship with Snohomish County Fire District 1. General Observations - Contractual Structure Early in this project it was evident that the City did not retain the institutional knowledge associated with the decision to migrate to a contracted service provider. For example, all of the current elected officials and budgeted staff were not in place when the decision process occurred. The historical perspective of how the inception agreement was defined and established is therefore not codified within the institutional memory. What is available is the understanding that the City elected to maintain all of the current services, stations, and number of personnel through the transition to the District. While it would not be uncommon for the elected body to maintain the status quo in services while realizing fiscal benefits, the unintended consequence five years later, is that the contract language may be overly prescriptive for both the City and the District. It is suggested that the City consider a performance -based contract with the District that defines the intended performance rather than prescribing the resources allocated to the performance. Edmonds, Washington Page 2 © Fitch & Associates Executive Summary April 2016 Packet Pg. 137 7.2.b The District currently has other Interlocal agreements (ILA) that are less prescriptive and more performance driven. The City and the District is encouraged to change from a prescriptive contract to a performance - based contract. General Observations - Operations The next approach that the FITCH team utilized was to examine what opportunities existed operationally that may add value for the City. Value is loosely defined as operational improvements to the service delivery model that have fiscal benefits to the City, while remaining within an acceptable risk tolerance. This value -based analysis is designed to assist the City and the District to maintain a long-term sustainable relationship. This analysis also recognizes that risk cannot be eliminated, even with a huge increase in resource allocation to readiness. Because there will always be risk, policy -makers should focus on finding the right risk - readiness balance for the City of Edmonds. The Edmonds Data Report and Presentation has considerable data describing the system's historical demand and current performance. In this executive summary, only pertinent data elements will be provided that support the substantive recommendations. Community Service Demands The demands for service, or risks, that the City of Edmonds residents and visitors require is overwhelming for Emergency Medical Services (EMS). In total, the EMS category, which contains Basic Life Support (BLS) calls, and EMS-ALS category, which includes Advanced Life Support (ALS) calls, account for 85% of the total requests for service. Conversely, in 2014, fire -related incidents accounted for 450 responses or 9.8% of the total responses at just over 1 call per day. A summary of the demands for service within Edmonds is provided below. Edmonds, Washington Page 3 © Fitch & Associates Executive Summary April 2016 r ti Packet Pg. 138 7.2.b Figure 2: Number of Edmonds Incidents by Call Type in 2014 Call Category EMS Number of Calls 2,547 Calls per Day 7.0 Call Percentage 55.2 EMS-ALS 1,398 3.8 30.3 Fire Related 450 1.2 9.8 Special Ops 8 0.0 0.2 Service 210 0.6 4.6 Total 4,613 12.6 100.0 Fire related incidents are a broad category that encompasses many call types in addition to structural fires. In total over 83% of all of the fire related incidents are encapsulated in the first four call types of single engine responses, fire alarms (commercial and residential), and carbon monoxide alarms. Fire alarms are a result of the alarm system activating, not an indication of an actual fire as generally a fire alarm that was an actual fire would be appropriately classified as a structure fire. In 2014, 23 structure fires (shown as Fire Residential and Fire Commercial in the figure below) were recorded at just over 5% of the fire related incidents, which is 0.5% of the total system response. Data is presented below. Fi gure 3: Percentage Final Type FS aT vire Kelatea LAU InClaent types Number Percentage of Tatal F Ire Service Final Pow Description of Calls Demands Fire Single Engine response 148 32.9 FAC Fire Alarm Commercial 136 30.2 FAR Fire Alarm Residential 63 14.0 COA Carbon Monoxide Alarm 27 6.0 MU Move Up 20 4.4 GLO Gas Leak Outside 18 4.0 FC Fire Commercial 12 2.7 FR Fire Residential 11 2.4 GLI Gas Leak Inside 8 1.8 FA5 Fire Alarm Sprinkler Water flow 4 0.9 FB Fire Brush 2 0.4 MVCE Motor Vehicle Collision with Entrapment 1 0.2 Structural fires (FC/FR), are a broad category of building fires that could include small fires such as food on the stove or a small kitchen fire up to a large warehouse or hotel fire that is heavily involved in fire. However, an evaluation of the time on task of all fire related incidents may provide context to the average severity of incidents as the time on task for fire related events was 256.5 hours, or 21 minutes per responding unit, in 2014. The relationship of fires to the total demand for services is not unique to the City of Edmonds. Nationally, a downward trend has existed since the late 70s. Edmonds, Washington Page 4 © Fitch & Associates Executive Summary April 2016 Packet Pg. 139 7.2.b Finally, the average total demand for all services within Edmonds is less than one call per hour at the peak of the day. A temporal distribution of all fire and EMS calls is presented below. Figure 4: Average Calls by Hour of Day 1.0 Average Calls per Day by Hour 0.9 0.8 0.7 0 7 0.7 0.7 0.7 0.7 0.7 0.6 0.6 0.6 0.5 0.6 0.6 0.6 0.5 0.4 0.4 0.4 0.3 0.4 0.3 0.3 0.3 0.2 0.2 ' 0.2 0.2 0.2 0.1 I I 0.0 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 ■ Fire ■ BLS ■ ALS System Performance A response time continuum was utilized to examine the individual time elements of turnout time, travel time, and total response time. Turnout time is defined as the time interval from when the stations or units are dispatched to an incident until the unit is responding to the incident. Travel time is defined as the time interval from when the unit first began responding until arrival at the scene of the incident. Response time is defined as the time interval from dispatch until arrival. At the 901h percentile, the turnout time is 2.6 minutes, or 2:36 for all call types. The travel time ranges from 5.1 minutes to 7.4 minutes and has an aggregate value of 5.7 minutes, or 5:42. The total response time is approximately 7.5 minutes or 7:30. Two notable national recommendations for response time performance are noted in NFPA 17101 (4 minutes) and the Commission on Fire Accreditation Internationale (5 minutes and 21 seconds) for an urban population density. The current performance for travel time is outside of these national recommendations, but within the general national experience of six to eight minutes. A very small percentage of departments are able to meet the national best practice for 1 National Fire Protection Association. (2016). NFPA 1710, Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations to the Public by Career Fire Departments. Boston, MA: National Fire Protection Association. 2 CFAL (2009). Fire & Emergency Service Self -Assessment Manual, 8" (ed.). Chantilly, Virginia: Author. (p. 71) Edmonds, Washington Page 5 © Fitch & Associates Executive Summary April 2016 Packet Pg. 140 7.2.b travel time recommendations due to the costs associated with a higher concentration of fire stations and resources. Furthermore, unlike turnout time (discussed below), there are several variables outside the District's control that can have a negative impact on travel time. However, a no -cost option for improvement does exist that could improve system performance by up to one minute. The NFPA recommends a 60 second turnout time for all EMS incidents and 80 seconds for fire and special operations incidents.' The Commission on Fire Accreditation International (CFAI) follows the same recommendations for optimal performance but will allow up to 90 seconds for turnout time.' Currently, the District's adopted performance standard is 2 minutes and 45 seconds at the 901" percentile, or nearly double the most lenient national recommendation. The District developed this standard internally; therefore, the District has the flexibility to develop a new standard for turnout performance. For example, a brief search of existing standards of coverage documents demonstrate that the following agencies' actual performance is closely approximating or exceeding the CFAI recommendation of 90 seconds for turnout time: ■ City of Clovis, CA — 84 seconds for non -ems and 65 seconds for EMS at the 901" percentile (2015) ■ City of Olathe, KS —100 seconds for Fire and 94 seconds for EMS incidents at the 90t" percentile (2011) ■ City of Colorado Springs, CO — 99 seconds for all first arriving units at the 90t" percentile (2011) o a ■ City of Salem, OR — 64 seconds for all incidents at the 85 percentile. (Under 90 seconds r for 90t" percentile) (2011) ti Seizing the opportunity to hold the system accountable and to manage turnout time performance may provide an equivalent value of over a million dollars in service enhancements at no cost. In other words, if the system chose to purchase a minute improvement in overall response time, it would require considerable investment in new stations, equipment, and personnel to achieve such an improvement through a travel time improvement. But a similar overall response time improvement could be achieved cost-free by establishing a performance - based contract requiring that the District meet best practices for turnout time. System performance for the City of Edmonds is presented below. 3 National Fire Protection Association. (2016). NFPA 1710, Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations to the Public by Career Fire Departments. Boston, MA: National Fire Protection Association. 4 CFAI. (2009). Fire & Emergency Service Self -Assessment Manual, 8" (ed.). Chantilly, Virginia: Author. (p. 71) Edmonds, Washington Page 6 © Fitch & Associates Executive Summary April 2016 Packet Pg. 141 7.2.b Figure 5: 90th Percentile Performance by Call Type Call Category EMS Turrm3ut Time 2.5 Travel Time 5.9 Response Time 7.5 Semple Size 2,471 EMS-ALS 2.4 5.1 6.9 1,376 Fire 2.9 6.6 8.5 422 Special Ops 2.3 7.4 9.4 8 Total 2.6 5.7 7.5 4,277 The City and the District is encouraged to enter into a performance based contract where the District is expected to meet best practice on turnout time (90 seconds 90% of the time) within a reasonable improvement period. System Performance Standards The Snohomish County Fire District 1's services within the City of Edmonds are appropriately resourced for the contractual requirements. In addition, the District has internally developed and adopted response standards by call type for travel time for the entire district. However, as reported by the District's 2015 annual report some of the adopted standards are not currently being met within the City and in some instances have never been met.s The District is a progressive and professional agency that has taken the first step in adopting a performance standards to guide their efforts to meet community expectations for service. In larger systems, such as the entirety of District 1, it is not uncommon to have an aggregate performance standard that is being met at the organizational level and yet have specific areas - that are challenged to meet those same standards. The City Council for the City of Edmonds is a partner with all of District 1 as a service provider, but also retains the responsibility to participate in a fluid standard setting process for the contracted services within the City, as occurred at the inception of the relationship. In other words, the City should have an expectation that they have input into the development of service expectations within the City and the flexibility to adjust said performance standards. For example, there may be greater value in adopting achievable performance standards within the City, rather than acknowledging continued deficiencies without the associated active planning efforts to improve service to meet the current standards. To be clear, the District is providing high quality services to the City and has established themselves as a leader in the fire and emergency service industry by adopting performance s Snohomish County Fire District 1. (2015). 2015 Annual Report to the City of Edmonds. Everett, Washington: Author. Edmonds, Washington Page 7 © Fitch & Associates Executive Summary April 2016 Packet Pg. 142 7.2.b standards. In addition, the District should be commended for their transparency and accountability in reporting performance to the City. However, improving travel time downward (faster) typically requires a greater distribution of stations, a costly endeavor. It is assumed that the firefighters are driving at the most efficient and safe speeds while responding. The two areas that are under the greatest control of management, are minimal to no cost options to improve, and provide the greatest return on investment are the time it takes to dispatch the calls and the time it takes it the crews to turnout for the call. Since travel time is difficult to adjust without substantial redistribution of resources or new resource allocation, the City and the District may benefit from setting performance standards for "total response time" that encompasses dispatch time, turnout time, and the travel time. From this perspective, the standard is more reflective of the customers' actual experience from the time that 911 is initiated until the arrival of resources. The City and the District are encouraged to collaboratively define and adopt service standards for services within the City of Edmonds. Specifically, adjust performance standards that historically have not been obtainable and are not expected to be obtainable or, where possible, develop a plan to meet the current standards. The City and the District are encouraged to establish performance standards for total response a time that includes all time elements of dispatch, turnout, and travel time. a Alternatives for Consideration The data suggests that there are several potential opportunities for service adjustments that may be either more efficient, effective, and/or contain costs within acceptable risk tolerance. Once again, under the current contract and conditions, the District is providing high quality services and generally commensurate with the City's own services prior to entering into a contractual relationship with the District. Therefore, the identified alternatives specifically are generated to explore fiscal efficiencies that are either within an acceptable risk envelope or better align resources to actual community demands for service. It does not appear that this system was originally designed with the benefit of a data -driven analysis like this one. So, rather than assuming that the status quo provides the optimal balance between risk and readiness, policy -makers may want to consider what they would want the system to look like if they were designing the system from scratch today. Each alternative is briefly summarized. Edmonds, Washington Page 8 © Fitch & Associates Executive Summary April 2016 Packet Pg. 143 7.2.b Alternative 1 Alternative number one achieves improved ALS services throughout the community and realizes operational and fiscal efficiencies by better aligning resource allocation to actual demands for service. The peak of the day between 8 am and 8 pm are the busiest time of day for all calls including EMS incidents. A temporal distribution of hourly call demand for all calls 2014 was presented as above. Similarly, a temporal distribution of hourly call demand for EMS incidents and transports is provided below. Figure 6: Average EMS Calls/Transports by Hour of Day The City is adequately resourced for both the geographic limitations and the demand for services with four (4) full time units. However, during the non -peak hours, the City and the District could agree to adjust resource allocation as the demand for services declines. Similarly, the City and District could agree to upgrade all of the first response engines and trucks to ALS capability and cross staff Medic units at each station. With ALS capability at each fire station location, the City would enjoy an improved response time performance for ALS incidents and maintain advanced capability for all calls for the occasions when the actual call is more severe than originally believed at the time of dispatch. The 24-hour dedicated Medic unit (Medic 17) is necessary through the peak of the day, however, during the non -peak times the data suggests that cross -staffed Medic units could Q handle the demand for services at less than 0.5 calls per hour. In other words during the day, there would be two cross -staffed Medic Units, three ALS capable first response fire apparatus, Edmonds, Washington Page 9 © Fitch & Associates Executive Summary April 2016 Packet Pg. 144 7.2.b and a fully staffed Medic unit. In the non -peak hours, there would be three cross -staffed Medic units and three ALS capable first response fire apparatus. In total, there are between 6 and 7 transports per day in the City of Edmonds, or approximately two to three transports per unit per day if evenly distributed under this system design. This more efficient allocation of services will improve services for AILS incidents, reduce the demand of external Medic units to respond into Edmonds, and provide for approximately a $500,000 reduction in expenditures. Alternative 2 Alternative 2 is an incremental adjustment to Alternative 1. With this alternative, all stations and first response apparatus would be upgraded to ALS capability and cross -staff Medic units at each station. The most significant difference with this alternative is that the full-time Medic unit would transition to a cross -staffed unit in a commensurate manner that District one addresses EMS services. The City of Edmonds has the only dedicated full-time 24 hours staffed Medic unit in the District. However, it is important to acknowledge that as the demand for EMS services continues to a increase, adopting this alternative may have limited sustainability as resources will need to be Ta repurchased and placed into the system. For example, while this deployment strategy has :r worked well for District 1, the District has instituted three peak -load Medic units to better a° handle the growing demand for services. r ti The operational benefits of this alternative are that ALS capable units will have an improved response time for ALS incidents and there should be a reduction in the demand for external Q. Medic responses. The fiscal benefit is approximately a $1,000,000 annual reduction in a� expenditures. The operational impact to the system's performance is that at peak times, coo without the surge capacity of the fourth unit, the overall response times may vary between six E and eight minutes as resources are drawn down. Our analyses demonstrate that 98% of all calls in can be handled within an eight -minute travel time. In other words, if one of the three Medic units were on a call at all times, the system would still maintain a nationally accepted r performance standard of eight minutes for ALS incidents.' m ,x To better articulate the limited risk associated with this alternative, analyses for both station reliability and call concurrency were completed. First, reliability is a measure of how often the station was available and able to respond to a request for service within the assigned station area. Overall, the system is highly reliable at greater than 80% in all station jurisdictions. In other 6 National Fire Protection Association. (2016). NFPA 1710, Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations to the Public by Career Fire Departments. Boston, MA: National Fire Protection Association. Edmonds, Washington Page 10 © Fitch & Associates Executive Summary April 2016 Packet Pg. 145 7.2.b words, greater than eight out of every 10 requests for service, the closest unit is available and able to respond to the incident. The current station reliability is presented in the figure below. Another lens to examine the system performance is to determine how often calls occur simultaneously or overlap. An analysis was completed to determine the probability of this occurring under the assumption of the system design in Alternative 2. Results found that with each station cross -staffing a Medic unit, approximately 84% all requests for service will be handled by the closest unit and returned to service without a second or greater request for service within the same district. Conversely, approximately 15% to 16% of the time, a second or greater call will occur simultaneous requiring the next closest unit to respond. When this occurs, the designed response time will vary since the closest unit is no longer handling the incident. The probability of concurrent or overlapping calls is presented below. Figure 7: Station Demand Zone Reliability Station Demand Zone Reliability 90 P 80 e 70 r 60 c 50 e 40 n t 30 20 a 9 10 e 0 Station 16 Station 17 Station 20 Station Demand Zone Edmonds, Washington Page 11 © Fitch & Associates Executive Summary April 2016 Packet Pg. 146 7.2.b Figure 8: Probability of Overlapped Calls Occurring in Alternative 2 Probability of Overlapped Calls Occurring 25 20 i6.4 15.5 15.2 15 10 5 a Station 16 Station 17 Station 20 Alternative 3 Alternative three considers the relative risk associated with the incidence of fire both nationally and specifically within the City of Edmonds. As previously, discussed in this executive summary, the overwhelming majority of the community's demands for services are for EMS. In 2014, for the City of Edmonds, 9.8% of the total demands for service were for fire related calls. There were approximately 23 actual structure fire incidents accounting for approximately 5% of the fire related incidents and less than 0.5% of the community's demand for all services. Data was previously presented above. Edmonds' fire experience is not unique. Nationally, the trends in the number of structural fires and civilian fire death rates have been in decline since 1977. Data from the National Fire Protection Association is presented in the figures below.' ' NFPA. (2016). Trends and Patterns of U.S. Fire Loss. Quincy, Massachusetts: Author. Edmonds, Washington Page 12 © Fitch & Associates Executive Summary April 2016 Packet Pg. 147 7.2.b Figure 9: Structural Fires and Home Structure Fires by Year Figure 7. All Structure Fires and Home Structure Fires by Year 1977-2014 1,200 1,098.0 1,000 T All structure fires 10 844 T23.5 H Date stnucture fires c m 0 640 494.0 400 367.5 200 0 Figure 10: Trend in Civilian ire Death Rates per Million Population 1977-2014 Flours & Trend to Civilian Fire Da@M Plates per Million Population, lTn-2014 40 -4 34.7 35 35.8 29.2 06 O 30 88,E 25.3 25.924,3 25.3 Includes the nibs of W11120a1 C 25 26.0 20.8 22.1 c 11 20 x 21.a 18.51&017.46.8 � 15.2 14.0: 15 17.7 164 13.5 12.4 1;,9 10.9 10.9 10,1 10.3 13.1 10 134 12.0 133 11.4 9. 5 11 9.8 9.0 10.3 Excludes the events of 91111=1 0 . . . . _ ,. . ..}_ . . ... _ . . . The community's risk profile forms the predicate for this alternative along with the understanding that risk cannot be eliminated at any resource level. Because structure fires amount to 0.5% of the community's total demand for services, the policy -makers could find that this alternative, which preferences ALS readiness over fire readiness, best aligns allocated resources to actual community demands for service. In other words, as the community's risk exposure in frequency, property damage, and civilian fatalities continues to fall, there are opportunities to re-evaluate the risk tolerance and resource allocation associated with fire incidents. Edmonds, Washington Page 13 © Fitch & Associates Executive Summary April 2016 Packet Pg. 148 7.2.b However, it is important to acknowledge that at the individual incident level, fire is no less dangerous today than it has ever been. For example, the rate of home fire deaths per thousand fires has not reduced significantly since 1977.$ What has changed is the frequency of occurrence. The reduction in frequency has significantly reduced community risk and exposure by reducing overall civilian fire deaths and property loss. The data suggests that the City could assume minimal risk on fire related risks and receive significant fiscal benefits. The fiscal advantage is from shifting expenditures away from readiness costs that are misaligned with actual community demands for service. It is within the City's capability to adjust the readiness level for these services based on willingness to assume risk and the community's overall risk exposure. Therefore, Alternative 3 includes adjusting the travel time performance for fire related incidents from six minutes to eight minutes. The net effect is that the City would be covered for fire peril with two fire suppression apparatus rather than three. The District's desire to assemble 19 personnel on -scene of a structural fire incident would not change, but may include additional time for the next closest replacement unit to arrive on the small percentage of the incidents when this is required, or approximately 1% of the total requests for services. Since the City of Edmonds is a partner in the greater District and have adjacent agencies that E provide automatic aid response into Edmonds, an analysis was conducted to evaluate the a potential impact or "ripple effect" of requiring a third fire suppression apparatus in Edmonds. r The analyses revealed that out of all 450 fire related requests for service in 2014, 80% of the ti incidents were handled by one apparatus and no more than two apparatus handled 90%. Therefore, with consideration of the relatively high reliability of station performance, the low 0 demand for fire related services, and the relatively low rate of concurrent calls, the frequency of drawing in additional resources from either the District or neighboring communities should be reasonable. In addition, the reconfiguration of Medic units will reintroduce ALS capacity back to E E the District and neighboring communities at an equal or higher rate. Data is presented below. 8Ibid. Edmonds, Washington Page 14 © Fitch & Associates Executive Summary April 2016 Packet Pg. 149 7.2.b Figure 11: Number of Units Responding to Fire Related Incidents Number of Responding Units Number of Calls Percent of Total Cumulative Percent Total I As previously discussed, the City and the District have an opportunity to mitigate the travel time impact associated with this alternative by embracing the opportunity to improve the turnout time. For example, the current travel time performance for fire related incidents is 6.6 minutes. The proposed elongation of fire related travel time is therefore, 1.4 minutes. The current turnout time for fire related incidents is 2.9 minutes or six seconds less than double the recommendation. For fire related incidents alone, if the turnout time was managed (reduced) E from 2.9 minutes to 1.5 minutes it would eliminate most of the assumption of new risk because a the customers' experience from the time 911 is initiated until arrival may be commensurate r with current service. ti Please see the summary provided below. Figure 12: Opportunity to Consume the Risk at No Cost Alternative 3 would also maintain the 24-hour staffed and dedicated Medic unit for Edmonds at Station 17, upgrade all first response fire suppression apparatus to ALS capability, and cross - staff 2 additional Medic units, while responding from all three current fire stations. The net benefits for this alternative is that ALS response time performance and capacity will be improved, there should be a reduction in demand for external Medic unit resources, and minimal risk assumed associated with less than 0.5% of the overall demand for services. The fiscal benefit is a reduction of nearly $1,500,000 in annual expenditures. Edmonds, Washington Page 15 © Fitch & Associates Executive Summary April 2016 Packet Pg. 150 7.2.b Consideration for Long-term Planning and Sustainability Finally, GIS analyses suggest that Edmonds could maintain current service capacity defined as a 6-minute travel time with two stations if they were more strategically placed. It is understood that reconfiguring a system would consume considerable capital outlay and would require a long planning horizon. However, these analyses are provided as a resource for the City's long- term planning and/or for when capital infrastructure is to be replaced. Optimizing the station locations would provide a similar reduction in expenditures as Alternative 3 but maintain current travel time performance. Figure 13: Optimized Station Locations with 6-Minute Travel Time Rank 1 Latitude 47.791328 Longitude -122.357129 Station Capture 2904 Total Capture 2904 Percent Capture 66.36% 2 47.81875 -122.343426 1215 4119 94.13% 3 47.846172 -122.316018 130 4249 97.10% 4 47.809609 -122.357129 65 4314 98.58% 5 47.837031 -122.357129 40 4354 99.50% 6 47.855312 -122.329722 3 4357 99.57% 7 47.837031 -122.329722 3 4360 99.63% 8 47.846172 -122.329722 1 4361 99.66% Edmonds, Washington Page 16 © Fitch & Associates Executive Summary April 2016 r ti Packet Pg. 151 7.2.b Figure 14: Optimized Station Locations for 6-Minute Travel Time Edmonds, WA - 2014 Data Optimized Post Locations (Rank) C Optimized Polygons - 6 min Edmonds WA - FQ1 Fire Stations L Brier - ■ Ed monds { LJ Everett LJ Lynnwood l L Mountlake Terrace -- ti v O CL E 7 Cn d r 7 C� X W M C 0 E a Edmonds, Washington Page 17 © Fitch & Associates Executive Summary April 2016 Packet Pg. 152 chment: Fitch Executive Summary Report (1741 Potential Action on the Fire District 1 Interlocal Agreement) April 2016 Data Analysis Report City of Edmonds Washington FIRE AND EMERGENCY MEDICAL SERVICES EFFICIENCY ASSESSMENT EDMONDS, WASHINGTON FITCH FITCH & ASSOCIATES, LLC 2901 Williamsburg Terrace #G ■ Platte City ■ Missouri ■ 64079 816.431.2600 ■ www.fitchassoc.com 7.2.c i] 7.2.c FIRE AND EMERGENCY MEDICAL SERVICES EFFICIENCY ASSESSMENT EDMONDS, WASHINGTON TABLE OF CONTENTS METHODOLOGY COMMUNITY RESPONSE HISTORY 1 2 Fire Related Services 10 Emergency Medical Services 16 BLS/ALS Transport 27 CASCADE OF EVENTS 30 Detection 30 Call Processing 30 Turnout Time 30 Travel Time 30 Total Response Time 30 Comparison of Workloads by Demand Zone 31 Description of First Arriving Unit Performance 37 First Arriving Unit Response Time by Station Demand Zone 37 EFFECTIVE RESPONSE FORCE CAPABILITIES 40 RELIABILITY FACTORS 43 Percentage of Department Compliance 43 Percentage of First Due Compliance 43 Call Concurrency 44 BASELINE PERFORMANCE TABLES 45 FIGURE 1: FD1: NUMBER OF INCIDENTS DISPATCHED BY CATEGORY-2014 2 FIGURE 2: FD1: NUMBER OF RESPONSES, AND TOTAL BUSY TIME BY JURISDICTION -2014 2 FIGURE 3: EDMONDS: NUMBER OF INCIDENTS DISPATCHED BY CATEGORY-2014 3 FIGURE 4: EDMONDS: PERCENTAGE OF TOTAL INCIDENTS DISPATCHED BY CATEGORY 3 FIGURE 5: EDMONDS: NUMBER OF RESPONSES, AND TOTAL BUSY TIME BY CATEGORY- 2014 3 FIGURE 6: MUTUAL AID IN AND OUT EDMONDS BY CATEGORY- 2014 4 FIGURE 7: OVERALL: AVERAGE CALLS PER DAY BY MONTH 4 FIGURE 8: OVERALL: AVERAGE CALLS PER DAY BY WEEKDAY 5 FIGURE 9: OVERALL: AVERAGE CALLS PER DAY BY HOUR 6 FIGURE 10: OVERALL WORKLOAD BY FD1 STATIONS FOR EDMONDS INCIDENTS-2014 6 FIGURE 11: OVERALL WORKLOAD BY UNIT FOR EDMONDS INCIDENTS- 2014 7 FIGURE 12: WORKLOAD ANALYSIS FOR STATION 20 BY UNIT-2014 8 FIGURE 13. AVERAGE TURNOUT AND TRAVEL TIME BY CATEGORY 9 FIGURE 14: AVERAGE TURNOUT AND TRAVEL TIME BY CALL CATEGORY 9 FIGURE 15: 90TH PERCENTILE TURNOUT AND TRAVEL TIME OF FIRST ARRIVING UNITS BY CALL CATEGORY 9 FIGURE 16: NUMBER AND PERCENTAGE OF CALLS RESPONDED BY APPARATUS TYPE 10 FIGURE 17: TOTAL FIRE RELATED CALLS PER MONTH OF 2014 11 Edmonds, Washington Page i © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 155 7.2.c FIGURE 18: AVERAGE FIRE RELATED CALLS PER MONTH OF 2014 11 FIGURE 19: TOTAL FIRE RELATED CALLS BY DAY OF WEEK FOR 2014 12 FIGURE 20: AVERAGE FIRE RELATED CALLS BY DAY OF WEEK FOR 2014 12 FIGURE 21: TOTAL AND AVERAGE FIRE RELATED CALLS BY HOUR OF DAY FOR 2014 13 FIGURE 22: AVERAGE FIRE RELATED CALLS PER DAY BY HOUR OF DAY IN 2014 14 FIGURE 23: FIRE RELATED FINAL CAD INCIDENT TYPES 14 FIGURE 24: NUMBER OF RESPONDING UNITS FOR FIRE CALLS 15 FIGURE 25: WORKLOAD BY UNIT FOR FIRE CALLS 16 FIGURE 26: ANNUAL TOTAL AND AVERAGE PER DAY OF BLS CALLS BY MONTH OF YEAR 17 FIGURE 27: AVERAGE BLS CALLS PER DAY BY MONTH OF YEAR 18 FIGURE 28: ANNUAL TOTAL AND AVERAGE PER DAY OF BLS CALLS BY DAY OF WEEK 18 FIGURE 29: AVERAGE BLS CALLS PER DAY BY DAY OF WEEK 19 FIGURE 30: ANNUAL TOTAL AND AVERAGE PER DAY OF BLS CALLS BY HOUR OF DAY 20 FIGURE 31: AVERAGE BLS CALLS PER DAY BY HOUR OF DAY 21 FIGURE 32: WORKLOAD BY UNIT FOR BLS CALLS 22 FIGURE 33: ANNUAL TOTAL AND AVERAGE PER DAY OF ALS CALLS BY MONTH OF YEAR 23 FIGURE 34: AVERAGE ALS CALLS PER DAY BY MONTH 23 FIGURE 35: ANNUAL TOTAL AND AVERAGE PER DAY OF ALS REQUESTS BY DAY OF WEEK 24 FIGURE 36: AVERAGE ALS CALLS PER DAY BY DAY OF WEEK 24 FIGURE 37: ANNUAL TOTAL AND AVERAGE PER DAY OF ALS REQUESTS BY HOUR OF DAY 25 FIGURE 38: AVERAGE ALS CALLS PER DAY BY HOUR OF DAY 26 FIGURE 39: WORKLOAD BY UNIT FOR ALS CALLS 27 FIGURE 40: EMS TRANSPORTS BY CALL CATEGORY 28 FIGURE 41: AVERAGE BLS/ALS CALLS AND BLS/ALS TRANSPORTS PER DAY BY HOUR OF DAY 28 FIGURE 42: TOTAL BLS/ALS CALLS AND BLS/ALS TRANSPORTS AND AVERAGE PER DAY BY HOUR OF DAY 29 FIGURE 43: FD1 UNIT WORKLOAD BY STATION DEMAND ZONE 31 FIGURE 44: DEPARTMENT WORKLOAD BY STATION DEMAND ZONE FOR EDMONDS INCIDENTS 32 FIGURE 45: DISTRIBUTION OF DEPARTMENT WORKLOAD BY CALL TYPE 32 FIGURE 46: WITHIN STATION PROPORTION OF WORKLOAD BY CALL TYPE 33 FIGURE 47: NUMBER OF RESPONSES BY STATION DEMAND ZONE AND CALL TYPE FOR EDMONDS INCIDENTS 33 FIGURE 48: 2014 UNIT WORKLOAD ANALYSES BY UNIT AND CALL CATEGORY FOR EDMONDS INCIDENTS 34 FIGURE 49: 2014 NUMBER OF DISPATCHES BY UNIT TO EDMONDS INCIDENTS 35 FIGURE 50: FIRE DISTRICT VS STAFFING MODEL 36 FIGURE 51: UNIT HOUR UTILIZATIONS 36 FIGURE 52: DESCRIPTION OF FIRSTARRIVING UNIT EMERGENCY RESPONSE PERFORMANCE 37 FIGURE 53: MEAN FIRSTARRIVAL PERFORMANCE BY FIRST DUE STATION 37 FIGURE 54: 90TH PERCENTILE FIRST ARRIVAL PERFORMANCE BY STATION FDZ 38 FIGURE 55: 90TH PERCENTILE FIRST ARRIVAL PERFORMANCE BY STATION FDZ 38 FIGURE 56: 90TH PERCENTILE TURNOUT TIME BY STATION FDZ 39 FIGURE 57: 90TH PERCENTILE TRAVEL TIME PERFORMANCE BY STATION FDZ 39 FIGURE 58: 90TH PERCENTILE TURNOUT AND TRAVEL PERFORMANCE BY STATION FDZ 39 FIGURE 59: ERF TRAVEL PERFORMANCE FOR STATION 16 40 FIGURE 60: ERF TRAVEL PERFORMANCE FOR STATION 17 41 FIGURE 61: ERF TRAVEL PERFORMANCE FOR STATION 20 41 FIGURE 62: 90T" PERCENTILE ERF TRAVEL PERFORMANCE FOR STATION 16 41 FIGURE 63: 90TH PERCENTILE ERF TRAVEL PERFORMANCE FOR STATION 17 42 Edmonds, Washington Page ii © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 156 7.2.c FIGURE 64: 90TI PERCENTILE ERF TRAVEL PERFORMANCE FOR STATION 20 42 FIGURE 65: HISTORICAL MEAN AND 90TH PERCENTILE TRAVEL TIME PERFORMANCE FOR ERF BY STATION FDZ 42 FIGURE 66: PERCENTAGE RELIABILITY BY STATION FDZ 43 FIGURE 67: PERCENTAGE RELIABILITY BY STATION FDZ 44 FIGURE 68: CALL CONCURRENCY FOR 2014 BY FIRST DUE STATION 44 FIGURE 69: CALL CONCURRENCY FOR 2014 BY STATION FDZ 45 FIGURE 70: BASELINE PERFORMANCE FOR EMS (BLS/ALS) INCIDENTS-2012/2014 46 FIGURE 71: BASELINE PERFORMANCE FOR FIRE INCIDENTS-2012/2014 46 FIGURE 72: SUMMARY OF 90TH PERCENTILE PERFORMANCE FOR EMS (BLS/ALS) INCIDENTS— 2012/2014 47 FIGURE 73: SUMMARY OF 90TH PERCENTILE PERFORMANCE FOR FIRE INCIDENTS— 2012/2014 47 Edmonds, Washington Page iii © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 157 7.2.c METHODOLOGY Requests for FD1 units are dispatched through SNOCOM 911 including Edmonds incidents. We collected three years of data from SNOCOM for all FD1's responses. We presented the total incidents and total unit responses of FD1 units in the figures below. In 2014, Edmonds calls accounted for 29 percent of the total calls FD1 units have responded to. Figure 6 below includes units at station 16, 17 and 20's responses to calls outside Edmonds. In the rest of the report, we limit our discussions to Edmonds calls in 2014. We provide dispatch time, turnout, and travel time performance benchmark using the three years of Edmonds calls in the last section. In this report, we utilized two distinct measures of call volume and workload. First, is the number of requests for service that are defined as either "dispatches" or "calls." Dispatches/calls are the number of times a distinct incident was created for the Snohomish County Fire District 1. Conversely, "responses" are the number of times that an individual unit (or units) responded to a call. Responses will be utilized on all Unit and Station level analyses, which account for all elements of workload and performance. Calls have been categorized as EMS (BLS), EMS-ALS, Fire, Special Operations, and Service, respectively. The CAD system did not capture the time an emergency request was initiated by citizens for all incidents. Therefore, in our response time analysis, we did not provide analysis on dispatch time, and focused our discussions on turnout time, and travel time for lights and sirens responses. We only discussed the dispatch performances in the designated figures. Edmonds, Washington Page 1 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 ti r Packet Pg. 158 7.2.c COMMUNITY RESPONSE HISTORY In 2014, Fire District 1 responded to a total of 15,883 requests for service, or dispatches. EMS service requests totaled 13,407, accounting for 84.4% of the total number of incidents. The number of fire related calls were 1,841, which accounted for 11.6% of the dispatched incidents. Again, the number of individual unit responses will be more reflective of total department workload since 47 percent of the calls resulted in multiple units dispatched. As summarized below, all units in FD1 combined made 27,447 responses, and were busy on emergency calls 17,429 hours. On average, each response lasted 38 minutes from dispatched to clear. Requests in Edmonds accounted for 29 percent of the total incidents FD1 units have responded to. Edmonds requests averaged 12.6 per day. EMS calls totaled 3,945, which accounted for 85.5% of the total Edmonds incidents. Fire calls totaled 450, which accounted for 9.8%. FD1 units made 7,372 responses to Edmonds calls and on average the busy minutes per response was 29 minutes, which was shorter than the other FD1 calls. In terms of busy hours. FD1 units spent 3,605 unit hours responding to calls in Edmonds, which accounted for 21 percent of FD1's 2014 annual busy hours. Forty percent (40%) of the Edmonds requests resulted in multiple FD1 units responding. The figures below include FD1's all responses. Figure 6includes units at station 16, 17 and 20's responses to calls outside Edmonds. In the rest of the report, we limit our discussions for Edmonds calls. Figure 1: FD1: Number of Incidents Dispatched by Category — 2014 Call Category EMS Edmonds 2,547 District Fire 6,277 OtherNumber of Calls 39 8,863 EMS-ALS 1,398 2,993 153 4,544 Fire 450 1,268 123 1,841 Special Ops 8 8 12 28 Service 210 395 2 607 Total 4,613 10,941 329 15,883 Percentage 29% 1 69% 2% 100% Calls per day 12.6 1 30.0 0.9 43.5 Figure 2: FD1: Number of Responses, and Total Busy Time by Jurisdiction — 2014 Number of Jurisdiction Number of Average Total Responses Busy Average Busy Minutes per Calls Responses per Call Hours Response Edmonds, Washington Page 2 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 ti r Packet Pg. 159 7.2.c Figure 3: Edmonds: Number of Incidents Dispatched by Category — 2014 Call Category EMS Number of Calls 2,547 Calls per Day Call Percentage 7.0 55.2 EMS-ALS 1,398 3.8 30.3 Fire 450 1.2 9.8 Special Ops 8 0.0 0.2 Service 210 0.6 4.6 Total 4,613 12.6 100.0 Figure 4: Edmonds: Percentage of Total Incidents Dispatched by Category Total Number of Incidents: 4,613 0.2W ■ EMS EMS-ALS ■ Fire 4.6% 9,8q ■Special Ops Service 55•2% 30.3% Figure 5: Edmonds: Number of Responses, and Total Busy Time by Category — 2014 Call Category Number of Calls Number of Responses Average Responses per Call Total Busy Hours Average Busy Minutes per Response Stations 16, 17 and 20 are staffed to primarily respond to Edmonds emergency requests. The units in the three stations combined have made 784 responses to 583 incidents in the district. Please note those dispatches are outside Edmonds, and thus not included in the major body of the report. Units in other Edmonds, Washington Page 3 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 160 7.2.c FD1's stations have made 686 responses to calls in Edmonds, and units from other fire agencies have provided 314 responses to calls in Edmonds. Figure 6: Mutual Aid in and out Edmonds by Category — 2014 Stations 16, 17 and 20 into Other FDV stations into Other Fire Agencies into Call Category g Y District Number of Fire Number Total Number Edmonds Total Number Number Edmonds Total Number Calls of Runs Busy y Hours of Calls Busy of Runs y Hours of Calls Busy of Runs y Hours Temporal analyses were conducted to evaluate patterns in community demands. These measures examined the frequency of requests for service in 2014 by month, day of week, and hour of day. In the following temporal analysis, special ops and service calls were grouped into fire category for presentation purpose. Overall, average calls per month ranged from a low of 10.4 per day in March to a high of 13.3 per day in November. The top three months with the most demands in the descending order are: November (13.3 per day), July (13.0 per day) and January (12.8 per day). Figure 7: Overall: Average Calls per Day by Month 16 14 12 8 12 11,4 10.4 10 8 6 — 4 — 2 — �yc� aia a�c'S Average Calls per Day by Month 13.0 13.3 12.4 12.2 12.4 11.5 11.1 M . = 11.5 , 12.5 �°A ■ Fire ■ BLS ■ ALS a+ Q Edmonds, Washington Page 4 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 161 7.2.c Similar analyses were conducted for requests by day of week. The data revealed that there is little variability in the demand for services by day of week. Monday was the low for the week at 602 calls or 11.6 calls per day. Friday has the highest frequency of requests for services at 656 calls or 12.6 calls per day. Figure 8: Overall: Average Calls per Day by Weekday 16 14 12.0 11.6 12 � 10 8 6 4 2 0 Sunday Monday Average Calls per Day by Weekday 12.5 11.7 12.0 Tuesday Wednesday Thursday ■ Fire ■BLS ■ ALS 12.6 12.0 Friday Saturday Overall demands were evaluated by the hour of the day. Considerable variability exists in the time of day that requests for emergency services are received. The hours that include midnight to 0500 are below one standard deviation for this data set. While the middle of the day has the greatest frequency of calls, specifically the hours that begin at 1100 and 1800 are above 225 calls in a year. The average number of calls per hour is 183. The data illustrates that the busiest times of the day are between 1100 and 1800. To provide a more granular understanding of the community's demand for emergency services, this temporal analysis included the average number of calls per hour. In other words, when referring to the figure below, the busiest hour is at 1100 with 268 calls during that hour in 2014. The average number of calls per hour is a daily average for those 268 calls if they were equally distributed. Therefore, the busiest hour per day would be at 1100 with an average hourly call volume of less than 1 at 0.73 calls per hour. Edmonds, Washington Page 5 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 162 7.2.c Figure 9: Overall: Average Calls per Day by Hour Average Calls per Day by Hour 1.0 0.9 0.8 0.7 0.65 0.73 0.680 0.700.72 0.71 0.67 0.65 0 62 .63 0.6 0.590.590.56 0.55 0.5 044 0.43 0.4 0.35 0.37 0.3 0.270.27 0.2 0130.200.210. 23 0.1 0.0 - 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 ■Fire ■BLS ■ALS Overall, FD1's units made 7,372 unit responses to incidents in Edmonds, and the total busy hours were 3,605 hours. Stations 16, 17 and 20's responses accounted for 89.5% of the total unit responses. M17, A17, and A16 were the top three busiest units, and their average responses per day were 3.8, 3.4 and 3.3 respectively. Figure 10: Overall Workload by FD1 Stations for Edmonds Incidents- 2014 Station 10 Minutes per Response 32.8 Annual Busy Hours 65.5 Annual Total ResponsesAvg.Busy 120 Percentage of Total .. 1.6% 11 11.0 7.2 39 0.5% 12 15.5 1.3 5 0.1% 13 11.4 1.0 5 0.1% 16 25.9 794.3 1,839 24.9% 17 33.7 1,680.8 2,993 40.6% 18 20.0 6.7 20 0.3% 19 21.3 122.0 343 4.7% 20 29.0 848.3 1,756 23.8% 21 19.5 73.1 225 3.1% 22 6.7 2.2 20 0.3% 23 20.3 0.7 2 0.0% NA 18.6 1.6 5 0.1% FD1 Total 29.3 3,604.5 7,372 100.0% Note: This table only reflects workload associated with calls run into Edmonds. Edmonds, Washington Page 6 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 163 7.2.c Figure 11: Overall Workload by Unit for Edmonds Incidents - 2014 Description Unit Report Air light unit AIR10 Avg. Busy Minutes r peStation Response 24.9 AnnualBusy 2.1 Annual Total Responses 5 Engine E10 28.9 26.0 54 10 Medic M10 36.8 37.4 61 Station 10 Total 32.8 65.5 120 11 Battalion B11 11.0 7.2 39 12 Decon unit DCON12 15.5 1.3 5 13 Engine E13 11.4 1.0 5 Aid unit A16 29.5 586.5 1,191 Battalion B16 18.1 94.9 314 16 Engine E16 19.5 99.0 304 Marine boat MAR16 46.2 6.2 8 Medical Services Officer MS016 21.0 7.7 22 Station 16 Total 25.9 794.3 1,839 Aid unit A17 32.9 688.7 1,257 17 Engine E17 21.2 117.8 334 Medic M17 37.4 874.3 1,402 Station 17 Total 33.7 1,680.8 2,993 Engine E18 27.0 2.3 5 18 Medic M18 17.6 4.4 15 Station 18 Total 20.0 6.7 20 Engine E19 16.0 24.3 91 19 Medic M19 23.3 97.7 252 Station 19 Total 21.3 122.0 343 Aid unit A20 28.9 186.5 387 Engine E20 16.2 0.8 3 20 Ladder(quint) L20 21.2 129.6 367 Medic M20 31.9 531.3 999 Station 20 Total 29.0 848.3 1,756 Aid unit A21 23.0 1.9 5 Battalion B21 9.4 0.3 2 21 Medic M21 11.5 1.5 8 Medical Services Officer MS021 21.1 63.9 182 Technical Rescue TR21 11.7 5.5 28 Station 21 Total 19.5 73.1 225 Engine E22 2.3 0.7 17 22 Medic M22 31.4 1.6 3 Station 22 Total 6.7 2.2 20 23 Ladder(quint) L23 20.3 0.7 2 Bike BK17 21.8 1.5 4 NA Medical Services Officer MS011 6.2 0.1 1 Fire District 1 Total 29.3 3,604.5 7,372 Edmonds, Washington Page 7 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 164 7.2.c Units staffed in Station 20 have made 1,756 responses, and of these, 175 responses were to calls in grids of 55, 56, 105 and 106, which accounted for 10% of the station total. Figure 12: Workload Analysis for Station 20 by Unit — 2014 Overall Grids 55, 56, 105 and 106 Description Unit Number of Runs Total Busy Number of Runs Total Busy Hours Aid unit A20 387 Hours 186.5 39 19.4 Engine E20 3 0.8 1 0.2 Ladder (quint) L20 367 129.6 38 15.1 Medic M20 999 531.3 97 50.6 Station 20 Total 1,756 848.3 175 85.3 Percentage of Total 100% 100% 10% 10% Note: The grids utilized most closely approximate the geographic area of Esperance Currently, the CAD data from SNOCOM 911 only captures the dispatch interval as part of an integrated case number for 79 percent of incidents. For the purposes of this study, the dispatch interval is the time from phone ring at SNOCOM 911 to the dispatching and alerting of the unit. We discussed the dispatch time performances from 2012 to 2014 in the last four figures. The average dispatch time from 2012 to 2014 was 46 seconds, and the 90th percentile was 73 seconds (one minute and 13 seconds). It is recommended that SNOCOM 911 align their dispatch and call processing data with the incident data for all incidents. This would allow agencies to evaluate the entire continuum of response capability from the perspective of the person experiencing an emergency. This will be an important element for the District and City of Edmonds if they elect to seek accreditation through the Center for Public Safety Excellence's (CPSE) Commission on Fire Accreditation International (CFAI). The major body of this report focuses on FD1's performance including turnout time, travel time, and the combined turnout and travel that best reflects total response time not including the dispatch interval. This analysis utilized all distinct incidents dispatched for emergency (priority 1 and 2 calls) responses inclusive of all call categories. The mean (average) turnout time was 102 seconds (one minute and 42 seconds), travel time was 216 seconds (three minutes 36 seconds), and travel and turnout combined was 318 seconds (five minutes 18 seconds). The figure below reports the average response performance by call category. However, a more conservative and reliable measure of performance is the percentile. This measure is more robust, or less influenced by outliers, than measures of central tendency such as the mean. Best practice is to measure at the 901h percentile. In other words, 90% of all performance is captured expecting that 10% of the time the department may experience abnormal conditions that would typically be considered an outlier. For example, if the department were to report an average response time of six minutes, then in a normally distributed set of data, half of the responses would be longer Edmonds, Washington Page 8 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 ti r Packet Pg. 165 7.2.c than six minutes and half of the responses would be less than six minutes. The 90t" percentile communicates that 9 out of 10 times the department performance is predictable and thus more clearly articulated to policy makers and the community. The performance for turnout time at the 90t" percentile is 153 seconds (two minutes and 33 seconds), travel time is 343 seconds (5 minutes and 43 seconds), and turnout and travel combined is 449 seconds (seven minutes and 29 seconds). Figure 15 below reports 90th percentile performance by call category. Please note that the summation of 90th percentile turnout time and 90th percentile travel time is not the same as 90th percentile turnout and travel time. Figure 13. Average Turnout and Travel Time by Category Category EMS Turnout Time 1.6 Travel Time 3.8 ResponseCall 5.4 2,471 EMS-ALS 1.6 3.2 4.8 1,376 Fire 2.1 3.9 6.0 422 Special Ops 1.8 2.1 4.0 8 Total 1.7 3.6 5.3 4,277 Figure 14: Average Turnout and Travel Time by Call Category Figure 15: 90th Percentile Turnout and Travel Time of First Arriving Units by Call Category Category EMS Turnout Time 2.5 Travel Time 5.9 ResponseCall 7.5 2,471 EMS-ALS 2.4 5.1 6.9 1,376 Fire 2.9 6.6 8.5 422 Special Ops 2.3 7.4 9.4 8 Total 2.6 5.7 7.5 4,277 Edmonds, Washington Page 9 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 166 7.2.c Typically, performance varies across call types or categories due to a variety of reasons. For example, the turnout time may be longer for fire related calls because the crews have to dress in their personal protective ensemble (bunker gear) prior to leaving the station where as on an EMS incident they do not. Similarly, the larger fire apparatus may require longer response times due to their size and lack of maneuverability. However, the data only includes emergency responses; data does suggest mean and 90th percentile turnout time for fire calls were longer than EMS calls. As expected, significant variability is introduced in responses for special operation calls. Since there are only 8 special operation calls used in this analysis, the 90th percentile is essentially the longest time. Potentially, the primary reason that there is variability between EMS, EMS-ALS, and Fire incident performance is that the department deploys different fire apparatus on different call types. The utilization of each apparatus type is provided in the figure below. BLS aid units have responded to 60.4 percent of the total requests, ALS medic units have responded to 50.3 percent of the total requests, and engines have responded to 16.4 percent of the total requests. Since a significant percentage of incidents receive multiple units and unit types responding on an individual call, the data will not sum to 100%. Figure 16: Number and Percentage of Calls Responded by Apparatus Type Apparatus Aid unit 2,784 60.4 Medic 2,322 50.3 Engine 756 16.4 Ladder (quint) 368 8.0 Battalion 325 7.0 Medical Services Officer 191 4.1 Technical Rescue 28 0.6 Marine boat 8 0.2 Air light unit 5 0.1 Decon unit 5 0.1 Bike unit 4 0.1 Fire Related Services Temporal analyses were conducted to evaluate patterns in community demands for fire related services These measures examined the frequency of requests for service in 2014 by month, day of week, and hour of day. Results found that there were slightly more fire related calls in the second half of the year (July to December), and peaked in November. Average calls per month ranged from a low of 0.8 in May to a high of 1.8 per day in November. Results are presented below in the figures below. Edmonds, Washington Page 10 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 ti r Packet Pg. 167 7.2.c Figure 17. Total Fire Related Calls per Month of 2014 Month January Number of Calls 38 Calls per Day 1.2 Call Percentage 8.5 February 36 1.3 6.2 March 34 1.1 7.9 April 30 1.0 7.0 May 25 0.8 7.3 June 39 1.3 7.7 July 47 1.5 9.4 August 43 1.4 9.2 September 37 1.2 8.1 October 28 0.9 7.3 November 55 1.8 9.2 December 38 1.2 12.2 Total 450 1.2 100.0 Figure 18: Average Fire Related Calls per Month of 2014 Average Fire Calls per Day by Month 2.0 1.8 1.6 1.4 1.2 1.0 0.8 0.6 0.4 0.2 0.0 � �acJa F e de a e �yQ aO O¢ Similar analyses were conducted for fire related calls per day of week. The data revealed that there is little variability in the demand for services by day of week. Monday was the low for the week at 59 calls or 13.1% of the fire related calls for the week. Sunday and Wednesday have the highest frequency of requests for fire related services at 67 calls or 14.9%. Results for this analysis are presented in the figures below. Edmonds, Washington Page 11 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 168 7.2.c Figure 19: Total Fire Related Calls by Day of Week for 2014 D. Sunday 67 Day 1.3 Call Percentage 14.9 Monday 59 1.1 13.1 Tuesday 66 1.3 14.7 Wednesday 67 1.3 14.9 Thursday 66 1.2 14.7 Friday 63 1.2 14.0 Saturday 62 1.2 13.8 Total 450 1.2 100.0 Figure 20: Average Fire Related Calls by Day of Week for 2014 Average Fire Calls per Day by Day of Week 2.0 1.8 1.6 1.4 1.2 1.0 0.8 0.6 0.4 0.2 0.0 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Fire related calls were evaluated by the hour of the day. Considerable variability exists in the time of day that requests for fire related services are received. The hours that include midnight to 0600 are below one standard deviation for this data set. While the middle of the day has the greatest frequency of calls, specifically the hours that begin at 1400 and 1800 are above 30 calls in a year. The average number of calls per hour is 19. The data illustrates that the busiest times of the day for fire related incidents are between 0800 and 2200. Finally, in an effort to provide a more granular understanding of the community's demand for fire related services, this temporal analysis included the average number of calls per hour. In other words, when referring to the figure below, the busiest hour is at 1400 with 45 calls during that hour in 2014. The average number of calls per hour is a daily average for those 35 calls if they were equally Edmonds, Washington Page 12 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 169 7.2.c distributed. Therefore, the busiest hour per day would be at 1400 with an average hourly call volume of less than 1 at 0.10 calls per hour. The results are in the figures below. Figure 21: Total and Average Fire Related Calls by Hour of Day for 2014 Hour of Day 0 Number of Calls 8 Calls per Hour 0.02 Call Percentage 1.8 1 13 0.04 2.9 2 5 0.01 1.1 3 4 0.01 0.9 4 5 0.01 1.1 5 4 0.01 0.9 6 14 0.04 3.1 7 14 0.04 3.1 8 28 0.08 6.2 9 24 0.07 5.3 10 27 0.07 6.0 11 26 0.07 5.8 12 25 0.07 5.6 13 21 0.06 4.7 14 35 0.10 7.8 15 22 0.06 4.9 16 20 0.05 4.4 17 28 0.08 6.2 18 32 0.09 7.1 19 25 0.07 5.6 20 22 0.06 4.9 21 23 0.06 5.1 22 14 0.04 3.1 23 11 0.03 2.4 Total 450 1.23 100.0 Edmonds, Washington Page 13 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 ti r Packet Pg. 170 7.2.c Figure 22: Average Fire Related Calls per Day by Hour of Day in 2014 Average Fire Calls per Day by Hour 0.12 0.10 0.08 0.06 0.04 0.02 0.00 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 T16E19 N2223 For these analyses, "Fire Related" incidents are an aggregated category of the various final incident types available in the Computer Aided Dispatch (CAD) database. The department utilizes these CAD final incident types to accurately dispatch and categorize fire related call types. In 2014, the most frequent community demand for fire suppression services was for fire single engine response at 148 requests, followed by fire alarm commercial at 136. According to the final call incident type captured at the end of the call, full responses to commercial fires totaled 12 and full responses for residential fires totaled 11. The CAD final incident types included in "Fire" dispatches with the corresponding number of calls and their percentages are provided below. Figure 23: Fire Related Final CAD Incident Types Final Type FS Final Type Description Fire Single Engine response Number of Calls 148 Percentage of Fire Related Demands 32.9 Percentage of Total 3.2 FAC Fire Alarm Commercial 136 30.2 2.9 FAR Fire Alarm Residential 63 14.0 1.3 COA Carbon Monoxide Alarm 27 6.0 0.6 MU Move Up 20 4.4 0.4 GLO Gas Leak Outside 18 4.0 0.4 FC Fire Commercial 12 2.7 0.3 FIR Fire Residential 11 2.4 0.2 GLI Gas Leak Inside 8 1.8 0.2 FAS Fire Alarm Sprinkler Water flow 4 0.9 0.1 FB Fire Brush 2 0.4 0.0 MVCE Motor Vehicle Collision with Entrapment 1 0.2 0.0 Edmonds, Washington Page 14 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 171 7.2.c When referring the figure above, fire single engine responses (FS) are incidents handled by a single engine such as a trash can fire or vehicle fire. Fire alarms for both residential structures (FAR) and commercial structures (FAC) are responses because the alarm sounded, however, if there was an actual fire it would typically be categorized as fire commercial (FC) or fire residential (FR), respectively. In total, structural fire incidents (FC/FR) accounted for just over 5% of the fire related incidents and less than 1% of the total demand for services from the community. Eighty percent (80%) of the fire requests were responded to by a single FD1 unit. On average, 1.6 units were dispatched per BLS call. The department made a total of 733 unit responses to fire related calls. The total time on task was 257 hours, and the average time on task was 21 minutes. Ladder L20 is the most utilized unit in fire related calls, followed by Engines E17 and E16. Figure 24: Number of Responding Units for Fire Calls Number of Responding Units Number of Calls Percent of Total Cumulative Percent Average Call Duration (minutes) Total 450 21.8 Edmonds, Washington Page 15 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 ti r Packet Pg. 172 7.2.c Figure 25: Workload by Unit for Fire Calls Station Apparatus Apparatus Type Aid unit A17 Avg. Busy Minutes per ResponseResponses 15.8 Annual Busy 2.6 Annual Total 10 17 Engine E17 23.2 65.6 170 Medic M17 24.5 11.4 28 Station 17 Total 23.0 79.7 208 Aid unit A16 10.2 0.3 2 Battalion B16 29.8 22.4 45 16 Engine E16 20.9 49.5 142 Medical Services Officer MSO16 6.9 0.3 3 Station 16 Total 22.7 72.5 192 Aid unit A20 36.3 1.8 3 Engine E20 11.6 0.2 1 20 Ladder (quint) L20 21.6 63.7 177 Medic M20 11.2 0.6 3 Station 20 Total 21.6 66.3 184 13 Engine E13 1.3 0.1 4 Battalion B21 9.4 0.3 2 21 Medical Services Officer MSO21 18.7 7.8 25 Technical Rescue TR21 13.2 4.8 22 Station 21 Total 15.9 12.9 49 11 Battalion B11 11.1 4.3 23 Engine E22 2.3 0.7 17 22 Medic M22 0.0 0.0 1 Station 22 Total 2.2 0.7 18 Engine E19 17.8 6.8 23 19 Medic M19 39.6 5.9 9 Station 19 Total 23.9 12.8 32 Air light unit AIR10 24.9 2.1 5 10 Engine E10 19.8 2.0 6 Medic M10 18.9 0.3 1 Station 30 Total 21.8 4.4 12 Engine E18 28.2 1.9 4 18 Medic M18 6.2 0.3 3 Station 18 Total 18.7 2.2 7 23 Ladder(quint) L23 9.7 0.2 1 12 Decon unit DCON12 9.8 0.5 3 Fire District 1 Total 21.0 256.5 733 Emergency Medical Services The City of Edmonds provides Emergency Medical Services (EMS) in a multi -tiered system. The first layer is a first responder layer provided primarily by a BLS or ALS unit. Requests for EMS are categorized as Edmonds, Washington Page 16 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 173 7.2.c either Basic Life Support (BLS) or Advanced Life Support (ALS). The vast majority of BLS patients are either treated and released or treated and care is transferred to local hospitals. An EMS request for ALS services also receives one of the medic units that provide both treatment and all ALS patient transportation services. Temporal analyses were completed to describe the community's demands for emergency medical services. These analyses were completed for BLS and ALS calls. First, month of year, day of week, and hour of day BLS calls are categorized for 2014. Results found that there were slightly more BLS related calls in the second half of the year (July to December), and peaked in July. Average calls per month ranged from a low of 5.6 in March to a high of 8.0 per day in July and November. Results are presented in tabular form as Table 18 and Figure 9 below Figure 26: Annual Total and Average per Day of BLS Calls by Month of Year Month January Number of Calls 201 Calls per Day 6.5 Call Percentage 8.5 February 166 5.9 6.2 March 175 5.6 7.9 April 208 6.9 7.0 May 196 6.3 7.3 June 203 6.8 7.7 July 249 8.0 9.4 August 238 7.7 9.2 September 216 7.2 8.1 October 242 7.8 7.3 November 239 8.0 9.2 December 214 6.9 12.2 Total 2,547 7.0 100.0 Edmonds, Washington Page 17 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 174 7.2.c Figure 27: Average BLS Calls per Day by Month of Year Average BLS Calls per Day by Month 10 9 8 7 6 5 4 3 2 1 0 Kk ca r P �` �a� lJae �,�J Pa�a� w� cek p110 o , ei `spec Q� c oe em Similar analyses were conducted examining the frequency of requests for service by the day of the week. There is minor variability in the demand for services by the day of the week. Thursday and Friday receive the most requests for service and Monday and Tuesday the least. Results are provided in the figures below. Figure 28: Annual Total and Average per Day of BLS Calls by Day of Week �.Calls Sunday 363 per Day 7.0 Call Percentage 14.3 Monday 347 6.7 13.6 Tuesday 342 6.6 13.4 Wednesday 367 7.1 14.4 Thursday 387 7.3 15.2 Friday 381 7.3 15.0 Saturday 360 6.9 14.1 Total 2,547 7.0 100.0 Edmonds, Washington Page 18 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 175 7.2.c Figure 29: Average BLS Calls per Day by Day of Week Average BLS Calls per Day by Day of Week 10 9 8 7 6 5 4 3 2 1 0 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Finally, the analyses for BLS services are concluded by identifying the BLS calls by hour of day and the average hourly rate of BLS calls per hour. The demand curve for requests for BLS service follows an expected pattern experienced in similar communities across the nation. The higher frequency of service calls begins in the morning at 0900 and continues to increase and peaks at 1300, then starts to decrease. The average hourly rate of service requests does not exceed 0.44 for any hour during the day with the peak occurring at 1300. There are 0.29 calls on average and a low at 0300 of 0.12 calls on average during that hour. During the 6 hour period from midnight to 0600, the average per day is 0.83, which means the department on average responded to 0.83 BLS calls per day from midnight to 0600. Results are provided in the figures below. Edmonds, Washington Page 19 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 176 7.2.c Figure 30: Annual Total and Average per Day of BLS Calls by Hour of Day Hour of Day 0 Number of Calls 61 Calls per Hour 0.17 Call Percentage 2.4 1 54 0.15 2.1 2 55 0.15 2.2 3 43 0.12 1.7 4 48 0.13 1.9 5 44 0.12 1.7 6 74 0.20 2.9 7 87 0.24 3.4 8 98 0.27 3.8 9 142 0.39 5.6 10 128 0.35 5.0 11 145 0.40 5.7 12 140 0.38 5.5 13 160 0.44 6.3 14 157 0.43 6.2 15 136 0.37 5.3 16 151 0.41 5.9 17 132 0.36 5.2 18 135 0.37 5.3 19 118 0.32 4.6 20 138 0.38 5.4 21 118 0.32 4.6 22 96 0.26 3.8 23 87 0.24 3.4 Total 2,547 6.98 100.0 Edmonds, Washington Page 20 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 177 7.2.c Figure 31: Average BLS Calls per Day by Hour of Day Eighty-four (84%) percent of the BLS calls were responded to by a single FD1 unit. On average, 1.2 units were dispatched per BLS call. The department made a total of 3,181 responses to BLS calls. The total time on task was 1,503 hours, and the average time on task was 28 minutes. Aid/BLS A17 is the most utilized unit, followed by A16 and M20. Edmonds, Washington Page 21 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 178 7.2.c figure .sz: worKioaa Station oy unir ror M3 cans Description Unit ReportAvg Engine E10 Busy Run 31.2 15.6 30 10 Medic M10 35.6 20.2 34 Station 10 Total 33.5 35.8 64 11 Battalion B11 9.0 1.2 8 12 Decon unit DCON12 40.1 0.7 1 13 Engine E13 51.6 0.9 1 Aid unit A16 28.0 318.6 682 Battalion B16 14.1 39.0 166 Engine E16 14.8 18.7 76 16 Marine boat 42,079.0 32.9 0.5 1 Medical Services Officer MS016 23.1 1.2 3 Station 16 Total 24.4 378.0 928 Aid unit A17 32.6 436.8 804 Engine E17 17.8 17.8 60 17 Medic M17 31.9 62.7 118 Station 17 Total 31.6 517.3 982 Engine E18 22.4 0.4 1 18 Medic M18 21.1 1.4 4 Station 18 Total 21.3 1.8 5 Engine E19 17.1 7.4 26 19 Medic M19 24.8 50.5 122 Station 19 Total 23.5 57.9 148 Aid unit A20 28.5 122.7 258 Engine E20 18.5 0.6 2 20 Ladder(quint) L20 20.7 30.1 87 Medic M20 31.6 346.6 659 Station 20 Total 29.8 500.0 1,006 Aid unit A21 23.0 1.9 5 Medic M21 5.4 0.4 5 21 Medical Services Officer MS021 10.8 4.0 22 Station 21 Total 11.9 6.3 32 22 Medic M22 47.1 1 1.6 2 NA Bike BK17 21.8 1.5 4 Fire District 1 Total 28.3 1,502.8 3,181 Temporal analyses were completed for requests for ALS service as well. January has the greatest frequency of calls, and September has the fewest number of ALS requests. Similarly, the calls were Edmonds, Washington Page 22 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 ti r Packet Pg. 179 7.2.c analyzed by day of week showing that Wednesday and Friday were the busiest of the days of the week and Thursday the least busy. The figures below provide the summary of this data. Figure 33: Annual Total and Average per Day of ALS Calls by Month of Year Month January Number of Calls 158 Calls per Day 5.1 Call Percentage 8.5 February 118 4.2 6.2 March 113 3.6 7.9 April 108 3.6 7.0 May 122 3.9 7.3 June 129 4.3 7.7 July 107 3.5 9.4 August 97 3.1 9.2 September 92 3.1 8.1 October 115 3.7 7.3 November 105 3.5 9.2 December 134 4.3 12.2 Total 1,398 3.8 100.0 Figure 34: Average ALS Calls per Day by Month Average ALS Calls per Day by Month 6.0 5.0 4.0 3.0 2.0 1.0 0.0 �ck A Edmonds, Washington Page 23 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 180 7.2.c Figure 35: Annual Total and Average per Day of ALS Requests by Day of Week Day of Week Sunday Number of Calls 194 Calls per Day 3.7 Call Percentage 13.9 Monday 196 3.8 14.0 Tuesday 199 3.8 14.2 Wednesday 214 4.1 15.3 Thursday 183 3.5 13.1 Friday 212 4.1 15.2 Saturday 200 3.8 14.3 Total 1,398 3.8 100.0 Figure 36: Average ALS Calls per Day by Day of Week Average ALS Calls per Day by Day of Week 6.0 5.0 4.0 3.0 2.0 1.0 0.0 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Requests for ALS service were analyzed by the hour of the day and the average hourly rate of requests. The annual frequency of ALS calls by the hour of day follows a similar pattern as the BLS demand curve previously presented with the busiest period between 0800 and 2200. The average hourly call rate did not exceed 0.27 calls per hour at the peak. Requests by hour of the day are represented in the figures below. Edmonds, Washington Page 24 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 181 7.2.c Figure 37: Annual Total and Average per Day of ALS Requests by Hour of Day Hour of Day 0 Number of Calls 28 Calls per Hour 0.08 Call Percentage 2.0 1 31 0.08 2.2 2 25 0.07 1.8 3 27 0.07 1.9 4 23 0.06 1.6 5 35 0.10 2.5 6 39 0.11 2.8 7 60 0.16 4.3 8 74 0.20 5.3 9 71 0.19 5.1 10 70 0.19 5.0 11 97 0.27 6.9 12 83 0.23 5.9 13 76 0.21 5.4 14 70 0.19 5.0 15 85 0.23 6.1 16 66 0.18 4.7 17 70 0.19 5.0 18 92 0.25 6.6 19 72 0.20 5.2 20 55 0.15 3.9 21 64 0.18 4.6 22 47 0.13 3.4 23 38 0.10 2.7 Total 1,398 3.83 100.0 Edmonds, Washington Page 25 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 182 7.2.c Figure 38: Average ALS Calls per Day by Hour of Day Average ALS Calls per Day by Hour 0.30 0.25 - 0.20 0.15 0.10 0.05 0.00 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 FD1 contributes a significant amount of resources responding to ALS requests within Edmonds. FD1 sends multiple units to 95 percent of the ALS requests. On average, 2.3 units were dispatched per ALS call. The agency made a total of 3,173 responses to ALS calls. The total time on task was 1,742 hours, and the average time on task was 33 minutes. M17 is the most dispatched unit, followed by A16, A17 and M20. Edmonds, Washington Page 26 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 183 7.2.c Figure 39: Workload by Unit for ALS Calls Station Description Unit ..per Engine E10 Avg Busy Minutes Run 26.4 Total Busy Hours 7.1 Number of Runs 16 10 Medic M10 39.1 16.9 26 Station 10 Total 34.3 24.0 42 11 Battalion B11 19.5 1.3 4 Aid unit A16 31.7 262.9 497 Battalion B16 18.3 25.0 82 16 Engine E16 15.3 7.2 28 Medical Services Officer MS016 23.9 6.0 15 Station 16 Total 29.0 301.1 622 Aid unit A17 34.0 247.0 436 Engine E17 22.8 9.1 24 17 Medic M17 38.3 797.7 1,250 Station 17 Total 37.0 1,053.8 1,710 18 Medic M18 20.5 2.4 7 Engine E19 14.5 9.2 38 19 Medic M19 20.4 41.2 121 Station 19 Total 19.0 50.4 159 Aid unit A20 30.1 61.2 122 Ladder(quint) L20 21.3 13.1 37 20 Medic M20 33.0 183.4 333 Station 20 Total 31.4 257.7 492 Medic M21 21.7 1.1 3 Medical Services Officer MS021 22.7 49.7 131 21 Technical Rescue TR21 4.6 0.1 1 Station 21 Total 22.6 50.8 135 23 Ladder(quint) L23 31.0 0.5 1 NA Medical Services Officer MSO11 6.2 0.1 1 Fire District 1 Total 32.9 1,742.1 3,173 BLS/ALS Transport We analyzed outcomes for the requests for BLS and ALS services. The number of EMS transports totaled 2,359, averaging 6.5 transports per day. Approximately 50% of the BLS calls and 78% of ALS calls have patients being transported to the hospital by Edmonds. However, nearly half of the requests for BLS did not result in a transport to the hospital, an indication that the sickness/illness is of lower acuity. Duration of a call is defined as the difference between the first unit dispatch time and the last unit clear time. On average, the duration of a BLS transport call was 45 minutes, which is 2.2 times of a non - transport BLS call (20 minutes). On average, the duration of an ALS transport call was 54 minutes, which is 1.7 times of a non -transport ALS call (32 minutes). Edmonds, Washington Page 27 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 ti r Packet Pg. 184 7.2.c Figure 40: EMS Transports by Call Category We combined BLS and ALS service requests, and analyzed their variation by the hour of the day and the average hourly rate of requests. The variation of total EMS requests and EMS transport reports follow a similar pattern. The busiest period for EMS and EMS transport requests was between 0800 and 2000. The average hourly call rate did not exceed 0.66 calls per hour at the peak, 1100. EMS transport demand peaked at 0.41 calls per hour at 1100. Requests by hour of the day are represented in the figures below. Figure 41: Average BLS/ALS Calls and BLS/ALS Transports per Day by Hour of Day �BLSJALSTransports per Day -BLSJALS Calls per Day 0.8 0.7 o.6 0.5 ru L v Q 0.4 ru u as 0.3 ru L 0.2 0.1 0.0 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Hour of Day Edmonds, Washington Page 28 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 185 7.2.c Figure 42: Total BLSIALS Calls and BLS/ALS Transports and Average per Day by Hour of Day 0 of BLS/ALS Transports 52 Number of BLS/ALS Calls 89 TransportsNumber BLS/ALS per Hour 0.14 per Hour 0.24 TransportHour 58.4 1 56 85 0.15 0.23 65.9 2 47 80 0.13 0.22 58.8 3 41 70 0.11 0.19 58.6 4 43 71 0.12 0.19 60.6 5 51 79 0.14 0.22 64.6 6 67 113 0.18 0.31 59.3 7 91 147 0.25 0.40 61.9 8 102 172 0.28 0.47 59.3 9 139 213 0.38 0.58 65.3 10 123 198 0.34 0.54 62.1 11 148 242 0.41 0.66 61.2 12 127 223 0.35 0.61 57.0 13 140 236 0.38 0.65 59.3 14 135 227 0.37 0.62 59.5 15 143 221 0.39 0.61 64.7 16 122 217 0.33 0.59 56.2 17 110 202 0.30 0.55 54.5 18 133 227 0.36 0.62 58.6 19 127 190 0.35 0.52 66.8 20 109 193 0.30 0.53 56.5 21 105 182 0.29 0.50 57.7 22 79 143 0.22 0.39 55.2 23 69 125 0.19 0.34 55.2 Review of System Performance The first step in determining the current state of FD1's deployment model is to establish baseline measures of performance. This analysis is crucial to the ability to discuss alternatives to the status quo and in identifying opportunities for improvement. This portion of the analysis will focus efforts on elements of response time and the cascade of events that lead to timely response with the appropriate apparatus and personnel to mitigate the event. Response time goals should be looked at in terms of total reflex time, or total response time, which includes the dispatch or call processing time, turnout time, and travel time, respectively. Edmonds, Washington Page 29 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 ti r Packet Pg. 186 7.2.c Cascade of Events The cascade of events is the sum of the individual elements of time beginning with a state of normalcy and continuing until normalcy is once again returned through the mitigation of the event. The elements of time that are important to the ultimate outcome of a structure fire or critical medical emergency begin with the initiation of the event. For example, the first on -set of chest pain begins the biological and scientific time clock for heart damage irrespective of when 911 is notified. Similarly, a fire may begin and burn undetected for a period of time before the fire department is notified. The emergency response system does not have control over the time interval for recognition or the choice to request assistance. Therefore, the Fire District 1 utilizes quantifiable "hard" data points to measure and manage system performance. These elements include alarm processing (with updated CAD), turnout time, travel time, and the time spent on -scene. Detection Is the element of time between the time an event occurs and someone detects it and the emergency response system has been notified. This is typically accomplished by calling the 911 Primary Safety Answering Point (PSAP). Call Processing This is the element of time measured between when SNOCOM 911 answers the 911 calls, processes the information, and subsequently dispatches the units. Turnout Time This is the element of time that is measured between the time the fire department is dispatched or alerted of the emergency incident and the time when the fire apparatus or ambulance is enroute to the call. Travel Time The travel time is the element of time between when the unit went enroute, or began to travel to the incident, and their arrival on -scene. Total Response Time The total response time, or total reflex time, is the total time required to arrive on -scene beginning with SNOCOM 911 answering the phone request for service and the time that the units arrive on -scene. Edmonds, Washington Page 30 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 ti r Packet Pg. 187 7.2.c Comparison of Workloads by Demand Zone Another method of assessing the effectiveness of the distribution model is to analyze the demand for services across the distribution model. Workload is assessed at the station demand zone level and at the individual unit level. Analyses illustrate that the three stations in Edmonds, 16, 17 and 20, are planned to respond to 97 percent of the emergency requests. The other three percent of the requests are planned to be responded to by the closest station depending on the geographic grids. Station 16 accounted for 28.8 percent of the Edmonds workload, station 17 accounted for 33.3 percent of the workload, and station 20 accounted for 35.1 percent of the workload. Results are presented below. Figure 43: FD1 Unit Workload by Station Demand Zone Department Workload by Station Demand Zone 3,000 45 40 2,500 35 2,000 30 L ° 25 0. v v 1,500 20 a 1,000 15 10 500 5 0 IM 0 Station 16 Station 17 Station 20 Other Number of Responses Percent of Department Workload Edmonds, Washington Page 31 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 188 7.2.c Figure 44: Department Workload by Station Demand Zone for Edmonds Incidents First Due Station Number of Calls Calls per Day Call Percentage Number of Responses Responses per Day Percent of Department Workload Note: (1) A request might have been responded to by multiple units that is why the number of responses is more than the number of calls. (2) This data reflects calls run into Edmonds. For example, Stations 10, 14, and 19 will have considerable workload in their own districts that is not presented here. Further analyses were completed identifying both the distribution of department workload by call type and within station proportion of workload by call types. The overall distribution of department workload supports earlier findings that greater than 86% of the requests for service are EMS related. Approximately 10 % of the unit responses were associated with fire related incidents. The remaining 3.9% of the requests for service were associated with Special Operations and Service related responses. The Department's overall distribution of workload by call type and station demand zone is presented below. Station 20 is planned to respond to most BLS requests, and the three Edmonds stations have similar planned workload for ALS requests. Figure 45: Distribution of Department Workload by Call Type Distribution of Department Workload by Type 20 18 16 14 �12 10 a 8 6 4 2 Station16 Station17 Station20 Other Station Demand Zone ■ EMS ■ EMS-ALS Fire ■ Service Special Ops Edmonds, Washington Page 32 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 189 7.2.c The within station analyses did not reveal any significant deviations from the department's overall experience. Findings are presented below. In addition, the total number of unit responses conducted in each station demand zone is presented below. Figure 46: Within Station Proportion of Workload by Call Type Within Station Proportion of Workload by Call Type so 70 60 50 R m 40 c� 30 20 10 0 Station16 Station17 Station20 Other Station Demand Zone ■ EMS ■ EMS-ALS Fire ■ Service Special Ops Figure 47. Number of Responses by Station Demand Zone and Call Type for Edmonds Incidents First Due Station Station16 EMS 803 EMS-ALS 1,067 Fire 189 Service 64 Special Ops 0 Total 2,123 Station17 1,033 1,038 254 88 42 2,455 Station20 1,241 992 274 77 5 2,589 Stationl0 62 35 6 3 0 106 Station14 18 25 5 3 0 51 Station19 24 16 5 1 0 46 Missing 0 0 0 2 0 2 Total 3,181 3,173 733 238 47 7,372 Finally, unit workload analyses were completed for both comparative purposes as well as for introspection into potential system failures. First, this analysis utilized the summation of individual unit workload from dispatch to clear. Of fire suppression units (engine and ladder), Ladder L20 was dispatched the most, a total of 367 runs in 2014, which accounted for almost 31% of the total fire suppression unit runs and averaged one run per day. The second and third most utilized fire suppression apparatus was Ladder E17 and E16. E17 made 334 run and E16 made 304 runs. Of the BLS and ALS units, M17 was utilized the most, which made 1,402 runs and accounted for 25% of BLS and ALS runs. M17 averaged 3.8 runs per day. A17, A16 and M20 each made 1,257, 1191 and 999 runs respectively in 2014. Edmonds, Washington Page 33 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 190 7.2.c A17, A16 and M20 averaged 3.4, 3.3 and 2.7 runs per day respectively in 2014. A total of 7,372 apparatus responses were included in this analysis and distributed across the various FD1 stations. This analysis is focused on the major staffed response resources, which have responded to Edmonds calls. Results of the unit workload analysis are presented below. Figure 48: 2014 Unit Workload Analyses by Unit and Call Category for Edmonds Incidents Station Unit AIR10 DescriptionSpecial Air light unit 0 0 5 0 0 Total 5 Responses perday 0.0 10 E10 Engine 30 16 6 2 0 54 0.1 M10 Medic 34 26 1 0 0 61 0.2 11 B11 Battalion 8 4 23 0 4 39 0.1 12 DCON12 Decon unit 1 0 3 0 1 5 0.0 13 E13 Engine 1 0 4 0 0 5 0.0 A16 Aid unit 682 497 2 7 3 1,191 3.3 B16 Battalion 166 82 45 13 8 314 0.9 16 E16 Engine 76 28 142 56 2 304 0.8 MAR6 Marine boat 1 0 0 4 3 8 0.0 MS016 Medical Services Officer 3 15 3 0 1 22 0.1 A17 Aid unit 804 436 10 7 0 1,257 3.4 17 E17 Engine 60 24 170 74 6 334 0.9 M17 Medic 118 1,250 28 2 4 1,402 3.8 E18 Engine 1 0 4 0 0 5 0.0 18 M18 Medic 4 7 3 0 1 15 0.0 E19 Engine 26 38 23 4 0 91 0.2 19 M19 Medic 122 121 9 0 0 252 0.7 A20 Aid unit 258 122 3 4 0 387 1.1 E20 Engine 2 0 1 0 0 3 0.0 20 L20 Ladder(quint) 87 37 177 63 3 367 1.0 M20 Medic 659 333 3 2 2 999 2.7 A21 Aid unit 5 0 0 0 0 5 0.0 B21 Battalion 0 0 2 0 0 2 0.0 21 M21 Medic 5 3 0 0 0 8 0.0 MS021 Medical Services Officer 22 131 25 0 4 182 0.5 TR21 Technical Rescue 0 1 22 0 5 28 0.1 E22 Engine 0 0 17 0 0 17 0.0 22 M22 Medic 2 0 1 0 0 3 0.0 23 L23 Ladder(quint) 0 1 1 0 0 2 0.0 BK17 Bike 4 0 0 0 0 4 0.0 NA MS011 Medical Services Officer 0 1 0 0 0 1 0.0 Edmonds, Washington Page 34 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 191 7.2.c Figure 49: 2014 Number of Dispatches by Unit to Edmonds Incidents 2014 Unit Workload Analysis 1600 1400 1200 1000 800 600 400 200 0 ti� ti� ti� ti° �ti° ��,a Note: units which had less than 50 responses in 2014 are not included in this Figure. Another measure, time on task, is necessary to evaluate best practices in efficient system delivery and consider the impact workload has on personnel. Unit Hour Utilization (UHU) determinants were developed by mathematical model. This model includes both the proportion of calls handled in each major service area (Fire, EMS, ALS, Special-Ops, and Service) and total unit time on task for these service categories in 2014. The resulting UHU's represent the percentage of the work period (24 hours) that is utilized responding to requests for service. The International Association of Fire Fighters (IAFF) recommends that 24-hour units do not surpass a 0.30, or 30% workload threshold. In other words, best practice would not have units and personnel exceeding 30%, of their workday responding to calls. This would equate to approximately 8 hours of the 24-hour period. These thresholds take into consideration the necessity to accomplish non -emergency activities such as training, health and wellness, public education, and fire inspections. For the three stations (16, 17 and 20) in Edmonds, each shift has 12 firefighters to constantly staff 4 units. In Station 16, each shift has 4 firefighters and two units are constantly staffed. E16 and A16 are cross staffed and a battalion chief unit is staffed. In station 17, each shift has 5 firefighters and two units are constantly staffed. M17 is constantly staffed, and E17 and A17 are cross staffed. In station 20, each shift has 3 firefighters and A20, E20, M20 and L20 are cross staffed. Except the battalion chief unit, four constantly staffed units combined were deployed 3,215 hours, and had a utilization rate of 9.2% in 2014. The most utilized unit is the ALS unit M17 at approximately 10.0%, followed by cross staffed units in Edmonds, Washington Page 35 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 192 7.2.c station 20 at 9.7% and cross -staffed A16/E16 at 9.2%. At the current workload utilization rates, the three stations should have a limited impact on their level of readiness or system performance. Figure SO: Fire District 1's Staffing Model Station 10 Number of`7 Firefighters 5 (0800-2000) Staffed Unit E10 Resources M10 NumberDay of Firefighters 3 Night (2000-0800) Staffed Unit E10/M10 Resources 11 6 E11 M11 B11 6 E11 M11 B11 12 3 E12/DCON12/M12 3 E12/DCON12/M12 13 3 E13/M13 3 E13/M13 16 4 E16/A16 B16 4 E16/A16 B16 17 5 E17/A17 M17 5 E17/A17 M17 18 3 E18/M18 3 E18/M18 19 3 E19/M19 3 E19/M19 20 3 L20/M20/A20 3 L20/M20/A20 21 6 E21/TR21 M21/A21 MS021 4 E21/TR21 MS021 22 3 E22/M22 3 E22/M22 23 3 L23 3 L23 Figure 51: Unit Hour Utilizations Unit Hour Utilization by Unit 4.35 �UHU tIAFF 0.30 0.25 m m 0 0.20 y N 0.15 0.10 0.05 0.00 M17 A20/M20/L20/E20 A17/E17 A16/E16 B16 Note: This analysis only includes units from stations 16, 17 and 20. Edmonds, Washington Page 36 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 193 7.2.c Description of First Arriving Unit Performance Analyses of the response characteristics of the first arriving units were conducted. This analysis utilized all emergency unit responses in 2014. Overall the department had a mean turnout time of 102 seconds, or 1 minute and 42 seconds, and 153 seconds, or 2 minutes and 33 seconds at the 901h percentile. The travel time for all first arriving unit responses were calculated irrespective of their assigned station FDZ. In other words, this analysis describes the first arriving unit to the scene. The mean travel time was 216 seconds, or 3 minutes and 36 seconds. Performance at the 901h percentile was 343 seconds, or 5 minutes and 43 seconds. As previously discussed the dispatch interval is not discussed in the major body of the report. Therefore, the "total response time" is defined as the sum of turnout and travel times. The mean turnout plus travel time is 318 seconds, or 5 minutes and 18 seconds. Performance at the 90th percentile is 449 seconds, or 7 minutes and 29 seconds. Results of first arriving unit performance are presented below Figure 52: Description of First Arriving Unit Emergency Response Performance Measure Average Turnout Time 1.7 90th Percentile 2.6 Travel Time 3.6 5.7 Turnout and Travel Time 5.3 7.5 First Arriving Unit Response Time by Station Demand Zone Further analyses were conducted to measure the performance of the first arriving unit in each station This analysis included all unit responses to capture only emergency responses within each FDZ at the first arriving unit. Response times are reported below at both the mean and 901h percentile. Examination of the overall performance at the 90th percentile reveals that Stations 17 have the quickest response times followed by Stations 16 and 20 in order of performance. The FDZ with the longest travel and total response times are stations 10 and 14. An illustrative comparison of FDZ performance at the 90th percentile is provided below. Figure 53: Mean First Arrival Performance by First Due Station First Due Station Station 16 Turnout Time 1.7 Travel Time 3.7 Turnout and Travel 5.4 Sample Size 1,235 Station 17 1.7 3.1 4.7 1,425 Station 20 1.7 3.8 5.5 1,485 Station 10 1.7 6.6 8.4 66 Station 14 1.8 6.6 8.3 32 Station 19 1.8 4.2 6.0 34 Edmonds, Washington Page 37 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 ti r Packet Pg. 194 7.2.c Figure 54: 90th Percentile First Arrival Performance by Station FDZ First Due Station Station 16 Turnout Time 2.5 Travel Time 5.5 Turnout and Travel 7.4 Sample Size 1,235 Station 17 2.6 4.9 6.8 1,425 Station 20 2.6 5.9 7.6 1,485 Station 10 2.7 9.3 11.2 66 Station 14 2.5 9.7 11.6 32 Station 19 2.6 6.6 8.5 34 Figure 55: 90th Percentile First Arrival Performance by Station FDZ The data was further analyzed to compare the individual station FDZ performances. With respect to turnout time, each of the stations is experiencing similar average turnout times. Conversely, when examining the travel time performance, performances for calls in stations 10, 14 and 19 are significantly longer than calls in other first due stations. But those calls only accounted for 3 percent of the total. Similarly, since travel time is the single largest indicator of overall response performance, the turnout plus travel time analysis revealed that 90th percentile measurements for calls in first due stations 10, 14 and 19 are significantly longer than calls in the other stations. But overall, for calls in stations 16, 17 and 20, the average and 90th percentile turnout and travel time are within 8 minutes. Edmonds, Washington Page 38 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 195 7.2.c Figure 56: 90th Percentile Turnout Time by Station FDZ ■ Turnout Time 3•0 2.5 2.0 ..................... V cc 1.5 TA............. ............. .............. ............. 0.5 . . 0.0 Station16 Station 17 Station zo Station 1a Station 1; station 19 Fiaure 57: 90th Percentile Travel Time Performance by Station FDZ Figure 58: 90th Percentile Turnout and Travel Performance by Station FDZ ■ Turnout and Travel 12 11 10 9 8 +I 7 6 i 5 4 3 2 1 0 Station 16 Station 17 Station 20 Station 10 Station 14 Station 19 Q Edmonds, Washington Page 39 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 196 7.2.c Effective Response Force Capabilities The capability of an Effective Response Force (ERF) to assemble in a timely manner with the appropriate personnel, apparatus, and equipment is important to the success of a significant structural fire event. Therefore, it is important to measure the capabilities of assembling an ERF. In most fire departments, the distribution model performs satisfactorily, but it is not uncommon to be challenged to assemble an ERF in the recommended timeframes. Several factors affect the capabilities to assemble an ERF such as the number of fire stations, number of units, and number of personnel on each unit. Each of these policy decisions should be made in relation to community's specific risks and the willingness to assume risk. Analyses of historical performance for each station reveal that stations 16, 17 and 20 can generally assemble five units on scene within an average travel time of eight minutes. However, the 901n percentile performance is outside of best practice of either eight (8) minutes for NFPA 1710 or 10 minutes and 24 seconds for the CFAI. The graphic results for each fire station demand zone are presented in the figures below. Figure 59: ERF Travel Performance for Station 16 Station 16 - ERF Travel 10.0 9.0 8.0 7.0 m 6.0 O c_ 5.0 4 Q 4.0 O Q 3.0 2.0 1.0 0.0 1 2 3 4 5 6 Order of Arrival Edmonds, Washington Page 40 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 197 7.2.c Figure 60: ERF Travel Performance for Station 17 Station 17 - ERF Travel 14.0 12.0 10.0 8.0 4 P 6.0 4 4.0 I:> 4 2.0 0.0 1 2 3 4 5 6 Order of Arrival -figure 61: ERF Travel Performance for Station 20 Station 20 - ERF Travel 14.0 12.0 10.0 4 8.0 c g 6.0 4.0 2.0 0.0 1 2 3 4 5 6 Order of Arrival -figure 62: 901h Percentile ERF Travel Performance for Station 16 Station 16 - ERF Travel 16 14 12 10 m Y p 8 6 O 4 4 2 0 1 2 3 4 5 6 Order of Arrival Edmonds, Washington Page 41 Fire Services Efficiency Assessment Q © Fitch & Associates, LLC April 2016 Packet Pg. 198 7.2.c Figure 63: 901h Percentile ERF Travel Performance for Station 17 Station 17 - ERF Travel 16 14 12 y 10 c 8 6 4 2 0 1 2 3 4 5 6 Order of Arrival Figure 64: 901h Percentile ERF Travel Performance for Station 20 Station 20 - ERF Travel 16 14 12 10 Q r ` 8 4 4 6 Q 4 - 2 0 1 2 3 4 5 Order of Arrival In addition, the data is presented in tabular form below. The figure presents the historical travel times by the order of the arriving unit. Please note the sample sizes vary by order of arrival. Figure 65: Historical Mean and 90th Percentile Travel Time Performance for ERF by Station FDZ Order of Arrival Average Station 16 Station 17 Station 20 Station 90th 16 Percentile Station 17 Station 20 Q Edmonds, Washington Page 42 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 199 7.2.c Reliability Factors Percentage of Department Compliance The first step in assessing the reliability of the deployment model or system performance is to understand the department's availability to handle the requests for service that occur within the city limits or jurisdiction. Fire District 1 is available to respond to 98.1% of the requests for service that are originating within Edmonds. A total of 90 incidents were responded to by other agencies with no Fire District 1 units responding. Percentage of First Due Compliance The reliability of the distribution model is a factor of how often the response model is available and able to respond to the call within the assigned demand zone. If at least one unit from the first due station is able to respond to a call, we consider the station is able to response to the call within the assigned demand zone. Utilizing the department's Fire Station Demand Zones (FDZ), analyses reveal that station 17 is capable of meeting their demand for services at the 90th percentile. In other words, when request for service is received FDZ 17 units are available to answer the call 9 out of 10 times. Station 16 and 20 each are reliable at 81 and 85 percent of the time. It is considered both best practice and the most reliable measure to perform at the 901h percentile as indicated by the "blue" line in the figure below. This analysis utilized all dispatched calls within Edmonds and the performance included all assigned units to the specific FDZ. In Station 16, each shift has 4 firefighters and E16 and A16 are cross staffed. In station 17, each shift has 5 firefighters and two units are constantly staffed, M17 and E17 or A17 (cross staffed). In station 20, each shift has 3 firefighters and A20, E20, M20 and L20 are cross staffed. Figure 66: Percentage Reliability by Station FDZ Station Demand Zone Reliability 90 P 80 e 70 r 60 c 50 e 40 n 30 t 20 a 10 9 0 e Station 16 Station 17 Station 20 Station Demand Zone Edmonds, Washington Page 43 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 200 7.2.c Figure 67. Percentage Reliability by Station FDZ Note: This analysis only includes Edmonds stations 16, 17 and 20. Call Concurrency Call concurrency is defined as the rate at which another call was received for the same fire station demand zone while one of the station's apparatus was already on a call. In other words, if Engine 16 is on a call and another request for service is generated in Station 16's fire demand zone, then the second incident would be captured as a concurrent call. This is different from the reliability of the system, because call concurrency is restrictive to calls not served by the primary unit because they were already on a call. Alternatively, the system reliability presented in the previous section includes all calls not served by the primary station regardless of the cause. An example would be that Engine 16 was out of service for training for a portion of their 24-hour shift and didn't handle responses in their territory. Therefore, the combination of examining the system reliability and call concurrency provides a comprehensive understanding of the system's performance. This analysis validated that the systems performance for requests for service as each of the fire station demand zones had less than 20% call concurrency for all unique incidents in 2014. Station 17 has concurrency percent nearly 18%, and station 16 has the lowest concurrency at 8%. Results are presented below. Figure 68: Call Concurrency for 2014 by First Due Station First Due Station Concurrent Calls Total Calls Percent Concurrency Edmonds, Washington Page 44 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 ti r Packet Pg. 201 7.2.c Figure 69: Call Concurrency for 2014 by Station FDZ Probability of Concurrent Calls 2a 18 17.8 16 14 12 10 9.3 8 7.9 6 4 2 0 Station 16 Station 17 Station 20 Baseline Performance Tables The data available during the development of this Standards of Coverage document only discuss pick-up to dispatch performance in the following four tables. The current CAD software does not capture the event in a unique record for all requests. The figures below represent the baseline performance for EMS and fire incidents. Since there are only 8 special operations calls, and all service calls were responded without lights and sirens, thus we did not include them. Please note that not all EMS incidents had two units responding, and not all fire incidents had 4 units responding, and that is why the sample size to calculate average time for ERF is smaller than the first arriving on scene unit. For EMS calls, in the past three years, the average dispatch time was 46 seconds or 0.8 minutes. The average turnout and travel time was 318 seconds (5 minutes and 18 seconds). The average time of the ERF unit or second arriving unit was 379 seconds (6 minutes and 19 seconds), which is one minute longer than the first arriving unit. For fire suppression calls, in the past three years, the average dispatch time was 1.0 minute. The average turnout and travel time of the first arriving unit was 372 seconds (6 minutes and 12 seconds). The average time of the ERF unit or fourth arriving unit was 462 seconds (7 minutes and 42 seconds), which is 90 seconds longer than the first arriving unit. Edmonds, Washington Page 45 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 202 7.2.c figure iu: esaseune verlormanceTor rm.5 lesw/Hu/ ►nciaenrs-zulz/zu14 Average Time 2014 Alarm Handling Pick-up to Dispatch 0.8 0.8 0.7 0.8 Turnout Time Turnout Time - 1st Unit 1.7 1.6 1.7 1.9 Travel Time -1st Unit 3.6 3.6 3.6 3.6 Travel Time Travel Time - ERF (2nd Arriving Unit) 4.6 4.6 4.6 4.7 Turnout and Travel Time 5.3 5.2 5.3 5.5 Turnout and - 1st Unit Travel Time Turnout and Travel Time - ERF (2nd Arriving Unit) 6.3 6.3 6.2 6.5 Alarm Handling 9,712 3,238 3,241 3,233 Sample Size 1st Unit 11,549 3,847 3,886 3,816 ERF 5,058 1,670 1,717 1,671 Figure 71: Baseline Performance for Fire Incidents-201212014 Average Time 2014 Alarm Handling Pick-up to Dispatch 1.0 0.9 0.9 1.1 Turnout Time Turnout Time - 1st Unit 2.2 2.1 2.2 2.3 Travel Time -1st Unit 4.0 3.9 4.0 4.1 Travel Time Travel Time - ERF 5.1 4.8 4.8 5.6 (4th Arriving Unit) Turnout and Travel Time 6.2 6.0 6.2 6.4 Turnout and - 1st Unit Travel Time Turnout and Travel Time - ERF (4th Arriving Unit) 7.7 7.3 7.6 8.2 Alarm Handling 725 237 247 241 Sample Size 1st Unit 1,322 422 478 422 ERF 103 30 39 34 We also summarized 90th percentile performances for the 1st arriving and ERF units for EMS and fire incidents separately. For EMS calls, in the past three years, the 90 percentile dispatch time was 69 seconds (1 minute and 9 seconds). The 90th percentile turnout and travel time was 449 seconds (7 minutes and 29 seconds). The average time of the ERF unit or second arriving unit was 530 seconds (8 minutes and 50 seconds). For fire suppression calls, in the past three years, the 90th percentile dispatch time was 106 seconds (1 minute and 46 seconds). The 90th percentile turnout and travel time of the first arriving unit was 531 seconds (8 minutes and 51 seconds). The 90th percentile time of the ERF unit or fourth arriving unit was 608 seconds (10 minutes and 8 seconds). The department can reference the historical performances and make reasonable targets to continuously improve the response process to meet recommended targets by industry standards or best practices. Edmonds, Washington Page 46 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 203 7.2.c Figure 72: Summary of 90th Percentile Performance for EMS (BLS/ALS) Incidents - 201212014 90th Percentile Time 2014 Alarm Handling Pick-up to Dispatch 1.2 1.2 1.1 1.1 Turnout Time Turnout Time - 1st Unit 2.6 2.4 2.6 2.8 Travel Time -1st Unit 5.6 5.6 5.5 5.6 Travel Time Travel Time - ERF (2nd Arriving Unit) 6.8 6.9 6.7 7.0 Turnout and Travel Time Turnout and - 1st Unit 7.5 7.3 7.4 7.7 Turnout and Travel Time Travel Time - ERF (2nd Arriving Unit) 8.8 8.8 8.6 9.2 Alarm Handling 9,712 3,238 3,241 3,233 1st Unit 11,549 3,847 3,886 3,816 Sample Size ERF j 5,058 1,670 1,717 1,671 Figure 73: Summary of 90th Percentile Performance for Fire Incidents - 201212014 90th Percentile Time, Alarm Handling Pick-up to Dispatch 1.8 1.4 1.7 ---.!!12 2.2 Turnout Time Turnout Time - 1st Unit 3.0 2.9 3.0 3.2 Travel Time -1st Unit 6.6 6.6 6.8 6.6 Travel Time Travel Time - ERF (4th Arriving Unit) 7.7 7.5 7.2 8.9 Turnout and Turnout and Travel Time - 1st Unit 8.9 8.5 9.2 9.1 Travel Time Turnout and Travel Time - ERF (4th Arriving Unit) 10.1 10.0 10.1 11.2 247 Alarm Handling 725 237 241 478 Sample Size 1st Unit 1,322 422 422 39 ERF 103 30 34 Edmonds, Washington Page 47 © Fitch & Associates, LLC Fire Services Efficiency Assessment April 2016 Packet Pg. 204 Attachment: Fitch_Data_Report (1741 : Potential Action on the Fire District 1 Interlocal Agreement) 7.2.d 1 INTERLOCAL AGREEMENT FOR FIRE AND EMERGENCY MEDICAL SERVICES THIS INTERLOCAL AGREEMENT by and between SNOHOMISH COUNTY FIRE PROTECTION DISTRICT NO. 1, a Washington municipal corporation (the "District") and the CITY OF EDMONDS, a Washington city (the "City") is for the provision of fire and emergency medical services (EMS). ;v WHEREAS, a consolidated Fire and EMS service, by a single vendor or through a Regional Fire Protection Service Authority (RFA), has recently gained support of most o elected officials in Southwest Snohomish County; WHEREAS, the City and District agree that a long-term agreement between the r City and the District for fire and emergency medical services is beneficial to the City and District and their stakeholders; and 0 WHEREAS, the City and District have a long-term relationship for providing a� U- Mutual and Automatic Aid toward the delivery of fire and emergency medical service; and 0 WHEREAS, the City desires to contract with the District to provide fire and c 0 emergency medical services to the City and the District desires to so provide these a services; and WHEREAS, the District and the City are authorized, pursuant to Chapter 39.34 of c o the Revised Code of Washington, to enter into Interlocal Agreements which allow the a. District and the City to cooperate with each other to provide high quality services to the public in the most efficient manner possible. r NOW, THEREFORE, in consideration of the mutual promises and covenants 0 o contained herein, the City and District hereto agree as follows: cm Interlocal Agreement for Fire and Emergency Medical Service Operations Page 1 of 21 November 2, 2009 ® SJ "7 -a2,o/a -/v de-70, Packet Pg. 206 7.2.d 1. SCOPE OF SERVICES 1.1 Services Provided. The District shall provide all services necessary for fire suppression, emergency medical service, hazardous materials response, technical rescue, and disaster response to a service area covering the corporate limits of the City of Edmonds as are provided by the City of Edmonds. In addition, the District shall provide support services including, but not limited to, fire marshal, fire prevention and life safety, public education, public information, and fleet maintenance, payroll and finances, human resources, and legal and risk management pertaining to the operations and delivery of fire department services. 1.2 Training, Education, and Career Development. The District will provide training and education to all firefighter and emergency medical service personnel in accordance with State, County and local requirements. Furthermore, the District will offer professional development and educational and training opportunities for unrepresented and civilian employees. 1.3 _City Fire Chief. The District's Fire Chief shall be designated the City Fire Chief for purposes of statutory provisions, regulations and the Edmonds City Code. 1.4 District Fire Chief Desi Hates Fire Marshal. The District Fire Chief shall designate an individual to serve as City Fire Marshal, and shall assign necessary personnel to support the functions and needs of the Fire Marshal as mutually agreed to and partially funded by the City (See Exhibit A), 2. STANDARDS FOR SERVICES/STAFFING 2.1 Battalion Chief. The City Battalion Chief unit shall be staffed with a minimum of one (1) Battalion Chief twenty-four (24) hours per day, seven (7) days per week. The District agrees to provide Incident Command response for all emergency o incidents twenty-four (24) hours per day, seven (7) days per week. N 2.2 Fire Station Staffing. Fire Station 16 shall be staffed twenty-four (24) hours per day, seven (7) days per week with a minimum of one (1) fire captain and two (2) firefighter/emergency medical technicians or firefighter/paramedics. Fire Station 17 shall be staffed twenty-four (24) hours per day, seven (7) days per week with a minimum of one (1) fire captain, and two (2) firefighter/emergency medical technicians or firefighter/paramedics. Fire Station 20 shall be staffed twenty-four (24) hours per day, seven (7) days per week with a minimum of one (1) fire captain and two (2) firefighter/emergency medical technicians or firefighter/paramedics. 2.3 Paramedic unit. The City Medic unit wm b-e sta ffea witn a rniniiiiurn o firefighter/paramedics as currently provided. Interlocal Agreement for Fire and Emergency Medical Service Operations Page 2 of 21 November 2, 2009 Packet Pg. 207 7.2.d 2.4 Level of Service. The District shall provide the same level of service as currently provided by the City, which is consistent with the City response objectives per the City's Chapter 35.103 RCW Fire Department Compliance Plan (previously SHB Compliance Plan 1756) approved by the Edmonds City Council on November 28, 2006. If these response objectives are amended to provide an increased level of service, the District will make reasonable efforts to meet them, provided that funding is adequate. 2.5 Annual Reporting. The District agrees to annually report to the City in accordance with the City's RCW 35.103 Fire Department Compliance Plan. 2.6 Staffing Exceptions. Exceptions to on duty staffing levels may occur in unusual circumstances such as where there is a significant emergency event(s) in the District, the City, or other areas which are under a contract for service or auto/mutual aid agreement with the District. Unusual circumstances and significant emergencies that affect personnel, equipment, infrastructure and/or may include, but are not limited to, natural or man-made disasters, a significant incident, or series of escalating incidents significant to a specific location, multiple locations, and/or with area or region -wide impact. 2.7 Criteria -Based 9-1-1 Dispatch. It is understood and agreed by the City and District that the dispatch of units during emergencies is determined by criteria - based dispatch protocols of the dispatch centers, and automatic and/or mutual aid agreements. Nothing herein shall require the District to respond first within the City as opposed to other areas served by the District. The City and District recognize that responses to emergencies shall be determined by the District based upon dispatch protocols, the District's operational judgment, and without regard to where the emergencies occur. 2.8 Level of Service Changes. During the term of this Agreement, service level changes may be mandated that are beyond the control of either party. Additionally, either party may desire to change the service level, including but not limited to, those services identified in Section 1 Scope of Services and Section 2 Standards for Services/Staffing. When a service level change is mandated by law, adopted by the Edmonds City Council as the City's response objectives as required by RCW 35.103, or is mutually agreed to by the parties, the City and the District will renegotiate the contract payment at the request of either party. Provided that before renegotiation, the District must notify the Union, IAFF 1997, of the alleged change requiring a change in the level of service and thereafter negotiate with the Union the impact/affects of such change on the terms and conditions of employment of bargaining unit personnel. 2.9 Response Time Questions. In the event that response times should consistently exceed the current level of City services, the District Fire Chief and City Mayor, or their designees, shall meet and confer to address the cause and potential remedies. In no circumstance will a meet and Interlocal Agreement for Fire and Emergency Medical Service Operations Page 3 of 21 November 2, 2009 Q Packet Pg. 208 7.2.d confer process be prejudicial to the rights of the parties under this agreement, or upon the Union, IAFF 1997, to bargain any and all impacts/effects relating to any remedy incident to the increased response time. 3. USE OF CITY FIRE STATIONS 3.1 Use of City Fire Stations. The City shall retain ownership of existing City fire c a� stations. The City shall provide three City fire stations or replacement fire stations for use by the District during the term of this Agreement and as described in Q Exhibit B. In the event of a conflict between the provisions of the Agreement and o Exhibit B, the provisions of Exhibit B shall control with respect to fire stations and fixtures contained therein. a� 3.2 Fire Station Furnishings. The District shall make a one-time, lump sum purchase of fire station furnishings that are not built-in or fixed, and consumable and disposable supplies within 30 days after the Commencement Date of this o Agreement. The District shall accept ownership of furnishings that are not built-in or fixed in "as is" condition but only if the individual furnishing or ensemble are in LL a condition acceptable to the District. 3.3 Purchase Price. The purchase price for furnishings that are not built-in or fixed 0 was determined by applying a 15-year depreciation schedule to the estimated o purchase prices of individual furnishings or ensembles. The purchase price for a the estimated consumable and disposable supplies that will be in the fire stations on the Commencement Date of this Agreement is based on the acquisition price. The purchase price for furnishings that are not built-in or fixed with appropriate o depreciation applied, and the price of consumable and disposable supplies is a. identified in Exhibit J. 4. ANNUAL CONTRACT AND TRANSPORT FEES PAYMENT TERMS 4.1 Annual Contract Payment. The City shall annually pay the District a sum referred to as the Contract Payment for the services provided herein. The amount of the Contract Payment shall be determined according to Exhibit C. The Contract Payment shall be paid in equal quarterly installments by January 15, April 15, July 15 and September 15. Failure to pay quarterly installments in a timely manner shall be considered a material breach as defined in the Definitions section of this Agreement. 4.2 Contract Payment Adjustment. The Contract Payment shall be adjusted each year no later than September 1. 4.3 Annual Percent Increase Based on Labor Costs. The District shall submit to the City an annual revision to Exhibit C of this Agreement, which shall identify the Contract Payment for the ensuing year(s). The cost of City Station Personnel identified in Exhibit C shall be adjusted as changes occur by the percentage Interlocal Agreement for Fire and Emergency Medical Service Operations Page 4 of 21 November 2, 2009 Packet Pg. 209 7.2.d increase in labor costs resulting from the negotiated labor agreement between the District and IAFF Local 1997; provided that the personnel cost shall increase from one labor agreement to the next no more than the greater of (i) the median increase in compensation of comparable fire agencies, (ii) the increase in the Consumer Price Index as measured by the CPI-W Seattle -Tacoma -Bremerton metropolitan area for the 12-month period ending June 30, or (iii) the percentage increase in compensation awarded by an interest arbitrator. The phrase "comparable fire agencies" shall refer to a list of comparables agreed upon by the Employer and Union through the collective bargaining process or the comparables accepted by an interest arbitrator in an interest arbitration proceeding. 4.4 Adjustment Date Not Met. If the labor agreement between the District and IAFF Local 1997 has not been finalized by December 31 of the year prior to the upcoming contract for service year, the District Station Personnel costs and the District Indirect Costs will be adjusted upon execution of the labor agreement but will be retroactive to January 1 and paid by the City within 30 days of execution of the labor agreement. 4.5 Annual Indirect Operating Cost Adjustments. The District shall adjust the Contract Payment costs consisting of Indirect Operating Costs determined by the o following: o • Overhead which shall be 10 percent of the cost of the City Station Personnel cost; a • Station equipment/maintenance/operation, which shall be 10 percent of the City Station Personnel cost; • Fire Marshal allocation at 75 percent of wage and benefit cost of the position, a and Fire Inspector at 100 percent of wage and benefit cost of the position (See Exhibit A); and ti • Apparatus replacement costs based upon the District Apparatus Replacement Schedule — City Rolling Stock designated as Exhibit D. The District Indirect Costs identified in Exhibit C shall then be adjusted based N upon the specified percentage of the increased cost of City Station Personnel. The total of the City Station Personnel cost and the Indirect Costs shall be the a� Contract Payment for the ensuing year. 0` 4.6 Annexation. The City's Urban Growth Area does contain property within the boundaries of the District; however, this provision shall not apply to the annexation of "islands" as referenced in RCW 35,13.182. Should the City seek to annex portions of the District, the District will not oppose the annexation. In the event the City annexes portions of the District, the Contract Payment shall be increased and shall be calculated by applying the then current District levy rate and emergency medical services levy rate to the annexed property. The increased amount shall be added to the Contract Payment as a base for calculations in future years. Interlocal Agreement for Fire and Emergency Medical Service Operations Page 5 of 21 November 2, 2009 Packet Pg. 210 7.2.d 4.7 Significant Change in Cost of Providing Services. In the event that there is a material and significant increase or decrease in the costs of providing services under this Agreement or an increase in such costs as a result of a legislative or policy decision that is exempt from the dispute resolution provisions of Sections 18.1 and 18.2, then at the request of either party, the City and District shall renegotiate this Agreement and the Contract Payment to fully compensate the District for actual costs incurred according to the methodology in Exhibit C. In the event that the City and District are unable to successfully renegotiate this Agreement through good faith negotiations, then the Dispute Resolution provision of this a Agreement shall apply. 0 4.8 EMS Transport Fees. The District understands and acknowledges that the City L ` presently charges fees for basic life support and advanced life support transports occurring within the City. As the EMS service provider, the District shall receive and collect all Transport Fees in accordance with District policy for transports that originate within the City limits. The District shall remit these amounts, less an o administration fee not to exceed the actual cost of collection, to the City according to the quarterly schedule in Section 4.1. The District shall be LL responsible for, and agrees to prepare and provide in a timely fashion, all necessary or requested documentation and/or reports to the City. o 4.9 Creating Unfunded Mandates. The City shall not create any unfunded mandates r_ for increased service by the District without fully compensating the District for a actual costs incurred. 5. CITY EMPLOYEES a 5.1 All City Employees Become District Employees. The District shall become the employer of all City Fire Department employees, including administrative and unrepresented uniformed, IAFF members, SEIU members, and civilian o employees of the City Fire Department on the Commencement Date of this N Agreement between the City and the District. The City and District recognize that during the term of the Interlocal Agreement, the uniformed City Fire Department employees will be integrated into Local 1997 of the IAFF. Labor -represented o employees will continue in their current positions and job assignments as recognized by the District, or as agreed through collective bargaining prior to the implementation of this Agreement. Administrative uniformed employees may be o reassigned to job positions that meet the needs of consolidating the two organizations. Any civilian City Fire Department employee who is reassigned to a new position shall be entitled to wages and benefits consistent with, or greater E than, the current wages and benefits provided by the City for such employee's former position. City personnel shall receive the District's compensation levels Q and benefits as of the Commencement Date of this Agreement. Interlocal Agreement for Fire and Emergency Medical Service Operations Page 6 of 21 November 2, 2009 Packet Pg. 211 7.2.d 5.2 Seniority and Rank. Any IAFF member of the City Fire Department shall assume employment with the District with complete seniority and rank intact. No additional probationary periods or testing shall be required of any current IAFF member under the Employees of Merged or Contracted Organization's article of the Local 1997 Collective Labor Agreement. For purposes of seniority, the "hire date" of a City Fire Department employee will be the earliest such employee's hire date(s) with Fire District 1, Medic 7, or the City of Edmonds. 5.3 Transfer of Sick and Vacation Leave. Sick and vacation leave of City employees shall be transferred and maintained as attached in Exhibit E. The City shall pay to the District the current value of accrued vacation leave banks as of the date of the transfer. The City shall also pay the cash -out value of City sick leave banks in accordance with applicable Union contract or City policy. "Cash -out value" shall be based on termination by layoff due to lack of work by the City as of the date of the transfer. The District and City may agree to credit this obligation against monies owed by the District under this Agreement. These payments are intended to close out the City's obligations with respect to transferred, accrued leave banks and the provisions of 5.9 shall not apply to unanticipated costs or increases associated with the transferred leave banks such as, but not limited to, increases attributable to changes in statutory or case law relating to the payment of such banks, their impact on overtime requirements or changes in pension law, PROVIDED, HOWEVER, that if a transferred employee retires within two (2) years of the date of the transfer and the Washington State Department of Retirement Systems (DRS) treats any portion of the leave bank payouts as excess compensation, the City shall be liable for its proportionate share of such excess compensation cost as determined by DRS. "Proportionate share" shall be determined based on the last wage paid by the City and the leave payout cap in effect as of the date of the transfer and the excess compensation assessment attributable thereto. 5.4 Layoff Language. For the provisions of layoffs or reduction in force, there shall be three established Seniority Lists attached as Exhibit F. • Blended Seniority List consisting of the former members of IAFF Local 1828 (Edmonds Firefighters) and the members of IAFF Local 1997 (Snohomish County Fire District 1 Firefighters). • Non -Blended Seniority List of IAFF local 1997 (District Firefighters) prior to the Commencement Date of the Interlocal Agreement between the District and the City. • Non -Blended Seniority list of IAFF Local 1828 (Edmonds Firefighters) prior to the Interlocal Agreement between the District and the City. 5.4.1 Layoff Within First 60 Months of Contract. If a reduction in force becomes necessary within the first 60 months of this Agreement, the reductions in force shall be initiated utilizing the Blended Seniority List from the most senior to the least senior giving each member the first right of refusal. In the event that the said reduction in force is not accomplished through the Blended Seniority List, Interlocal Agreement for Fire and Emergency Medical Service Operations Page 7 of 21 November 2, 2009 Q Packet Pg. 212 7.2.d the reduction in force shall be incurred upon the least senior members of the jurisdiction causing the reduction in force. The reduction will be based on the Seniority Lists established prior to the Interlocal Agreement between the District and the City. 5.4.2 New Employees. Employees hired after the date of this Interlocal Agreement will be placed on the bottom of the Blended List and will be first subject to layoff. 5.5 Promotional Language and Probationary Period. The parties agree that two of three Company Officer promotions required to convert the three -platoon City work schedule to the District four -platoon work schedule will be made from a promotional list established by the Edmonds Civil Service Commission and consist solely of eligible pre -Commencement Date City employees. 5.6 Company Officer Promotion Process. The parties agree that the City Company Officer promotion process shall occur prior to the Commencement Date of the Agreement. 5.7 Probation Process for Newly Promoted Company Officers. The parties agree that newly -promoted City Company Officers transferring employment to the District on the Commencement Date shall serve the probationary period of the IAFF 1997 collective labor agreement and District policy, procedures, and performance standards for Company Officers. 5.8 Impact of Agreement. Each party has undertaken to collectively bargain the impact of this Agreement upon the respective labor unions which represent each party's employees. The City and District further acknowledge that the integration a of City employees into the District's organizational structure has been in conjunction with the respective labor unions which represent each party's employees, and that the City and District will have reached agreement with r existing labor unions, and with each other, that the seniority rights of City o Personnel will remain intact and will transfer to their employment with the District, N 5.9 Former City Employees. The City shall indemnify, defend, and hold the District harmless from any and all demands, claims, or actions by former City personnel, which arise out of, or relate to, the time prior to the date that such City personnel became employees of the District; provided, however, that the indemnification shall not apply to any claims arising as a result of the District's actions under the Interlocal Agreement. 6. ROLLING STOCK (APPARATUS AND VEHICLES) 6.1 Purchase Rollin_ Stock, tock. The District shall purchase the City Fire Department's rolling stock 'apparatus and vehicles). The Dlstnct shall accept title and ownership of such rolling stock in "as is" condition but only if each individual unit is in a condition reasonably acceptable to the District. Interlocal Agreement for Fire and Emergency Medical Service Operations Page 8 of 21 November 2, 2009 Packet Pg. 213 7.2.d 6.2 Transfer of Title. The City and District shall cooperate and execute such documents which are necessary to accomplish the transfer of title. 6.3 Rolling Stock Lump Sum Purchase. The District shall make a one-time, lump sum purchase of City rolling stock within 30 days after the Commencement Date of this Agreement, specifically for the ladder (1), engines (3), medic unit (1), aid units (4), utility (1), the 1938 Ford fire engine (1), and six vehicles. 6.4 Purchase Price. The purchase price of each piece of rolling stock shall be the retail price determined by Fire Trucks Plus, Inc.; or by the Kelly Blue Book; the acquisition cost of the 1938 Ford Fire Engine; plus the delivered, set-up and lettered cost of two 2009 Ford E-450s Aid Units manufactured by Braun and identified in Exhibit G. 6.5 Rolling Stock Records. The sale of rolling stock includes all service and maintenance, records, and shop manuals for each purchased unit. 6.6 District Apparatus Replacement Schedule. The District has provided current information regarding existing and proposed Apparatus Replacement Schedule attached in Exhibit D. The District, in its sole discretion, may elect to purchase new rolling stock or otherwise assign District rolling stock for use within the City. 6.7 Public Safety Boat. The Public Safety Boat, acquired with a Department of Homeland Security grant as a county -wide asset and known as Marine 16, remains the property of the City. Use by the District of Marine 16 for training and emergencies as a county -wide asset is described in Exhibit H. 7. EQUIPMENT 7.1 Purchase Equipment. The District shall purchase City Fire Department equipment identified in Exhibit I. Equipment is divided into two categories — (1) that on the Fire Department Attractive Asset List, and (2) that equipment on- board rolling stock. There is no duplication between the two lists. The District shall accept ownership of equipment in "as -is" condition but only if each individual piece of equipment or ensemble is in reasonably acceptable condition as determined solely by the District. 7.2 Equipment Lump Sum Purchase. The District shall make a one-time, lump sum purchase of City equipment within 30 days after the Commencement Date of this Agreement. 7.3 Purchase Price. (1) The purchase price for items on the Asset List was i _ i _ ._-__ _ _ _ _ dpp1..i-_a L ,L-liie 4— 46.pbo determinedFJyiyity sL-aiyiniUCP1VUCXL1Uii w uiV ur 1aQc nrino imin nc and/or estimated present value for each individual item. Straight-line depreciation is calculated by taking the value of the asset and dividing it by the expected life Interlocal Agreement for Fire and Emergency Medical Service Operations Page 9 of 21 November 2, 2009 Q Packet Pg. 214 7.2.d span, then multiplying the expected life span by the age of the asset (value / years = yearly depreciation x age = depreciation amount). (2) The price for equipment on -board rolling stock was determined by applying five years of depreciation based on a ten-year average replacement schedule to the purchase price of individual items using fire service reference materials including Galls, Life Assist (EMS hard and soft gear), PMI (technical rescue equipment), and Heiman Fire Equipment. This equates to 50 percent depreciation to all equipment. The purchase price and depreciation of each piece of equipment or ensemble is identified in Exhibit I. ;v Q 7.4 Equipment Records and Warranties. The sale of equipment includes all service and maintenance records, and shop manuals. Wherever permitted under the o terms of a contract to purchase a vehicle or equipment transferred to the District or a warranty relating thereto, the City hereby transfers and assigns its interest ` under such warranties to the District. In the event that only the City may exercise the warranty, the City will cooperate with and use its best efforts to enforce any warranty regarding equipment provided to the District. o 8. OVERSIGHT AND REPORTING 8.1 Agreement Administrators. The District Fire Chief and the City Mayor o and/or their designees, shall act as administrators of this Agreement for r_ purposes of RCW 39.34.030. During the term of this Agreement, the District Fire 2 Chief shall provide the Mayor with quarterly reports concerning the provision of a services under this Agreement. The format and topics of the reports shall be agreed upon by the District Fire Chief and the Mayor. Additionally, two District Board Commissioner members and two City Council members, along with the a District Fire Chief and the Mayor, shall meet at least once per calendar year, on or before April 1, for the purpose of communicating about issues related to this Agreement. The District Fire Chief and the Mayor shall present a joint annual r report to the Edmonds City Council prior to July 31. o 8.2 Joint Annual Meeting. In addition to the meeting(s) referred to in Section 8.1 above, the Edmonds City Council and Board of Fire District #1 Commissioners shall meet prior to April 1 of each calendar year at a properly noticed place and time to discuss items of mutual interest related to this Agreement. 8.3 Representation on Intergovernmental Boards. The District shall represent the City on intergovernmental boards or on matters involving the provision of services under this Agreement as reasonably requested by the Mayor. The City reserves the right to represent itself in any matter in which the interests of the City and the District are not mutual or whenever any matter relates to the apprvpriatlon %f or expendeture of City f"�n�J� la„nYOnrlM the term- of this L�grPement, Interlocal Agreement for Fire and Emergency Medical Service Operations Page 10 of 21 November 2, 2009 Packet Pg. 215 7.2.d 9. EXISTING AGREEMENTS 9.1 ESCA, SNOCOM and SERS. The City currently has contractual relationships with other entities or agencies including the Emergency Services Coordinating Agency (ESCA) for all City; Snohomish County Communications Center (SNOCOM) for Fire, Police, and Public Works; and Snohomish County Emergency Radio System Agency (SERS) for Fire and Police. The City shall maintain its representation and financial obligations with those entities or agencies and will act to represent itself and retain authority to negotiate on its behalf. At the discretion of the City, the District may provide representation on behalf of the City on various committees, boards and/or commissions as requested, as appropriate, and/or as agreed to by mutual agreement of the parties. 9.2 Mutual and Automatic Aid. The City and District currently have individual responsibilities and contractual obligations under their respective agreements with other fire agencies. The District shall assume the City's contractual responsibility and obligations for the provision of mutual and automatic aid. At such time as these agreements are renegotiated and re -executed, the District will represent the City's interests and shall be signatory to the agreements on behalf of the City. 9.3 Full Information as Basis for Relationship. The City and District agree to coordinate their individual relationships with other entities and agencies so that the services under this Agreement will be provided in an efficient and cost effective manner. The City and District agree to keep each other fully informed and advised as to any changes in their respective relationships with those entities or agencies, whether or not those changes impact the City and/or the District obligations under this Agreement. Notice of any change in the relationship or obligations shall be provided to the other party in writing in a timely manner that allows a reasonable opportunity to discuss proposed changes in relationships or obligations. 9.4 Dispute Resolution. In the event that any dispute between the City and District cannot be resolved by good faith negotiations between the City and District, then the dispute resolution provision of this Agreement shall apply. 10. TERM OF AGREEMENT 10.1 20-Year Agreement. The effective date of this Agreement shall be upon its execution by the City and District. The Commencement Date of this Agreement shall be January 1, 2010. This Agreement shall continue in effect for a period of twenty (20) years from the Commencement Date, until December 31, 2030, Ur1e5S terminate -a' earlier as provided herein. After 'the initial, twenty, (71.1) dcouoir term, this Agreement shall automatically renew under the same terms and Interlocal Agreement for Fire and Emergency Medical Service Operations Page 11 of 21 November 2, 2009 Q Packet Pg. 216 7.2.d conditions for successive, rolling five (5) year periods unless terminated as provided herein. 10.2 Material Breach and Wind -Up Period. In the event of a Material Breach of this Agreement, the City and District shall, unless the City and District mutually agree otherwise, continue to perform their respective obligations under this Agreement for a minimum of twelve (12) months after notice of the Material Breach (the "Wind -Up Period"); provided, however, that the Wind -Up Period shall be 90 (ninety) days if the Material Breach involves the City's failure to make the Contract Payment; provided further, that during the Wind -Up Period, the City and District shall coordinate their efforts to prepare for the transition to other methods of providing fire and EMS service to the City. The City will be responsible for all payments required herein until the conclusion of the Wind -Up Period. 11. TERMINATION AND RETURN OF ASSETS 11.1 First Five Years. The City and District acknowledge that in entering into this Agreement, significant financial and personnel resources have been expended. Therefore, neither the City nor the District may terminate this Agreement within the first five (5) years following the Commencement Date except for a Material Breach of this Agreement which the breaching party fails to cure within a reasonable amount of time after receiving written notice from the non -breaching party. The City's and the District's intent by this section is to provide both service stability to citizens and job security to employees. 11.2 Years Six Through Twenty. In addition to terminating this Agreement for a Material Breach, either party may terminate this Agreement after the first five (5) a years from the Commencement Date by providing the other party with two (2) years written notice of its intent to terminate during any period of extension. Notice under this provision may only be given once five years have elapsed after v the Commencement Date. 11.3 Termination Costs. The costs associated with terminating this Agreement shall be borne by the party who elects to terminate, or in the event of a Material Breach, by the breaching party, provided that in the following circumstances, the costs of termination shall be apportioned. 11.4 Termination Due to Change in Law or by Mutual Agreement. In the event that this Agreement is terminated due to a change in law, each party shall bear its own costs associated with the termination; or, in the event that the City and District mutually agree to terminate this Agreement, each party shall bear its own costs associated with the termination. '11.5 Regional Fire Psotectign Service Authorit in the event that the District, Glon^y with one or more fire protection jurisdictions, elects to create a Regional Fire Protection Service Authority Planning Committee ("RFA Planning Committee") as Interlocal Agreement for Fire and Emergency Medical Service Operations Page 12 of 21 November 2, 2009 Packet Pg. 217 7.2.d provided in RCW 52.26.030, the District agrees to notify the City of its intent and, subject to approval of the other participating jurisdictions, to afford the City an opportunity to be a participant on the RFA Planning Committee. Declining the opportunity to participate in the RFA Planning Committee shall not be construed as a material breach on the part of the City as defined in the Definitions section of this Agreement. In the even that a Regional Fire Protection Service Authority r (RFA) or another legally recognized means of providing fire and emergency medical services is created, inclusive of the City and District, this Interlocal E Agreement will be terminated on the effective date of such Agreement, and neither the City nor the District shall be considered to have committed a material a breach as defined in the Definitions section of this Agreement. 0 11.6 Duty to Mitigate Costs. The City and District have an affirmative duty to mitigate L 2 their respective costs of termination, irrespective of the party who elects to — terminate this Agreement and irrespective of the party who must bear the costs of termination. L 11.7 Return of Assets to the City. Regardless of the reason for termination, the City and District agree that like assets purchased by and transferred to the District as part of this Agreement shall be returned to the City as described below. This provision shall not apply to the formation of a RFA in which both the City and the District are participants. 11.7.1 Purchase Back Rolling Stock. All rolling stock sold under this agreement, or a equivalent apparatus and vehicles in use by the District at the time of termination shall be purchased back using the same process, methods, and conditions under which the original purchase was made unless otherwise agreed upon by the a parties. r 11.7.2 Purchase Back Equipment. All equipment sold under this agreement, or equivalent equipment in use by the District at the time of termination shall be o purchase back using the same process, methods, and conditions under which N the original purchase was made unless otherwise agreed upon by the parties. 11.7.3 Rehire Personnel. In the event of termination within the first five (5) years of this Agreement by either party for any reason, the City shall rehire the personnel laid off by the District, up to fifty-four (54) personnel transferred with no loss of compensation and accumulated benefits. Accrued vacation and sick leave banks shall be transferred to the City and the District shall pay to the City the current cash value of the leave banks as determined under the same procedures set forth in Section 5.3 of this Agreement. 11.7.4 Former District Employees. The District shall indemnify, defend and hold _ J_ _i_:�,. ..i:.. 4.. .hirr.A rli-fr;n+ harmless from any and all dernanas, dahnS, or aCu0-iiS by rehilreu personnel, which arises out of or relate to the time that such personnel were employees of the District, PROVIDED HOWEVER, that the indemnification shall Interlocal Agreement for Fire and Emergency Medical Service Operations Page 13 of 21 November 2, 2009 Packet Pg. 218 7.2.d not apply to any claims arising as a result of the City's actions during the term of the Agreement. 12. DECLINE TO MERGE 12.1 City Declines to Merge. In the event that the District enters into an agreement with any other fire district that is substantially equivalent to a merger, the City may decline to be included, and elect to end the Agreement without prejudice or penalty. The terms and conditions of that termination include written notice provided in accordance with the provisions of Section 19.1 to the District of the intent to end the Agreement not more than 90 days after receiving written notification provided in accordance with the provisions of Section 19.1 from the District that the District intends to merge with another entity. 12.1.1 Not a Material Breach. The City decision to not merge does not constitute a Material Breach of the Agreement and none of the penalties associated with a Material Breach shall apply to the City. 12.1.2 12-Month Notice. The Agreement will end not more than 12 months after the City officially notifies the District that it declines to be merged, unless otherwise agreed to by the parties, and the costs of termination shall be split evenly between the parties. 12.1.3 City Exit from Agreement. If the City elects to terminate the Agreement because of an impending merger between the District and one or more other jurisdiction, the City exit will be under the terms and conditions described in Section 11.7. 13. CITY FIRE DONATION FUND 13.1 Disposition of Fire Donation Funds. Effective on the Commencement Date of this r Agreement, the amount of funds in the Fire Department Donation Fund on o December 31, 2009 shall be forwarded to the District 1 to acquire fire and life N safety tools and equipment not otherwise affordable through the regular budget process. Tools and equipment subsequently acquired with Donation Fund monies by the District will be assigned to Edmonds Fire Stations and apparatus o but shall be used without restriction throughout the District service area. 14. TOWN OF WOODWAY 14.1 No Impact on this Agreement. The provision of fire and emergency medical services to the Town of Woodway by the District has no organizational or financial impact on the Agreement between the City and the District or the terms and conditions of said Agreement. Interlocal Agreement for Fire and Emergency Medical Service Operations Page 14 of 21 November 2, 2009 Packet Pg. 219 7.2.d 15. CITY CIVIL SERVICE COMMISSION 15.1 Civil Service Commission Notification. The City acknowledges that the City of Edmonds Civil Service Commission has been officially advised of the terms and conditions of this Agreement. 16. CITY AND DISTRICT ARE INDEPENDENT MUNICIPAL GOVERNMENTS 16.1 Independent Governments. The City and District recognize and agree that the City and District are independent governments. Except for the specific terms herein, nothing herein shall be construed to limit the discretion of the governing bodies of each party. Specifically and without limiting the foregoing, the District shall have the sole discretion and the obligation to determine the exact method by which the services are provided within the District and within the City unless otherwise stipulated within this Agreement. 16.2 Resource Assignments. The District shall assign the resources available to it without regard to internal political boundaries, but rather based upon the operational judgment of the District as exercised within the limitations and obligations of Sections 2.4 through 2.8. 16.3 Debts and Obligations. Neither the City nor District, except as expressly set forth herein or as required by law, shall be liable for any debts or obligations of the other. 17. INSURANCE 17.1 Maintenance of Insurance. For the duration of this Agreement, each Party shall maintain insurance as follows: Each party shall maintain its own insurance policy insuring damage to its own fire stations, real and personal property and equipment if any, and "policy" shall be understood to include insurance pooling arrangements or compacts such as the Washington Cities Insurance Authority (WCIA). The City shall maintain an insurance policy insuring against liability for accidents occurring on City owned property. Such insurance policy shall be in an amount not less than one million dollars ($1,000,000.00) per occurrence with a deductible of not more than $5,000. The District shall maintain an insurance policy insuring against liability arising out of work or operations performed by the District under this Agreement in an amount not less than one million dollars ($1,000,000.00) per occurrence with a deductible of not more than $5,000. The phrases "work or operations and "maintenance and operations" shall include the services identified in Section 1. Scope of Services, the services of the Fire Marshal and the District's Fire Chief, acting in the capacity of City Fire Chief and any obligation covered by Exhibit B, Section 9. 17.2 Claims of Former City Employees. The City has provided proof of coverage that it has maintained insurance against claims by former City Personnel for incidents Interlocal Agreement for Fire and Emergency Medical Service Operations Page 15 of 21 November 2, 2009 Packet Pg. 220 7.2.d and occurrences which may have occurred prior to the Commencement Date of the Interlocal Agreement, including but not limited to, injuries, employment claims, labor grievances, and other work -related claims. Such insurance was at all times in an amount not less than one million dollars ($1,000,000.00) per occurrence with a deductible of not more than $5,000. The City will hold harmless the District and its insurance provider for any such claims, lawsuits or accusations that occurred prior to the Commencement Date of the Interlocal Agreement, E L 17.3 Claims of Former District Employees, The District represents and warrants that it a has maintained insurance against claims by District employees for incidents and occurrences which may have occurred during the time period prior to the o Commencement Date of the Agreement, including but not limited to injuries, employment claims, labor grievances, and other work -related claims. Such — insurance was at all times in an amount not less than one million dollars ($1,000,000.00) per occurrence with a deductible of not more than $5,000. 17.4 Hold Harmless. To the extent each party's insurance coverage is not voided, each party agrees to defend and hold harmless the other party, its officers, officials, employees and volunteers from any and all claims, costs, including reasonable attorneys' and expert witness fees, losses and judgments arising out of the negligent and intentional acts or omissions of such party's officers, officials, employees and volunteers in connection with the performance of this Agreement. The provisions of this section shall survive the expiration or termination of this Agreement. 17.5 Release from Claims. Except as specifically provided in this Agreement, and a except in the event of breach of this Agreement, the District and the City do hereby forever release each other from any claims, demands, damages or causes of action related to damage to equipment or property owned by the City or District or assumed under this Agreement. It is the intent of the City and o District to cover this risk with the insurance noted above. o 18. DISPUTE RESOLUTION 18.1 Mediation. It is the intent of the City and District to resolve all disputes between them without litigation. Excluded from mediation are issues related to the legislative authority of the Edmonds City Council to make budget and appropriation decisions, decisions to contract, or establish levels of service under Section 2.4 of this Agreement and Chapter 35.103 RCW. Policy decisions of the City Council shall not be subject to review by a mediator; however, this shall not abridge the right of the District to pursue an increase in the Annual Contract Payment as a result of such decision. The City and District shall mutually agree upon a mediator. Any expenses incidental to mediation, including the mediator's fee, shall be borne equally by the City and District. If the City and District cannot agree upon a mediator, the City and District shall submit the matter to the Interlocal Agreement for Fire and Emergency Medical Service Operations Page 16 of 21 November 2, 2009 Packet Pg. 221 7.2.d Judicial Arbitration and Mediation Service (JAMS) and request that a mediator be appointed. This requirement to mediate the dispute may only be waived by mutual written agreement before a party may proceed to litigation as provided within this agreement. 18.2 Binding Arbitration. If the City and District are unsuccessful in renegotiating the r Contract Payment after having completed mediation, the City and District shall submit the matter to binding arbitration with the foregoing arbitration service. E Excluded from binding arbitration are issues related to the legislative authority of the Edmonds City Council to make budget and appropriation decisions, decisions a to contract, or establish levels of service under Section 2.4 of this Agreement and Chapter 35.103 RCW. Policy decisions of the City Council shall not be subject to 0 review by an arbitrator; however, this shall not abridge the right of the District to L 2 pursue an increase in the Annual Contract Payment as a result of such decision. — The arbitration shall be conducted according to the selected arbitration service's Streamlined Arbitration Rules and Procedures. At this arbitration, the arbitrator y shall, as nearly as possible, apply the analysis used in this agreement and o supporting Exhibits to adjust the Contract Payment. The arbitrator may deviate ;v from such analysis and use principles of fairness and equity, but should do so U- sparingly. Unless the City and District mutually consent, the results of any r binding arbitration session shall not be deemed to be precedent for any o subsequent mediations or arbitrations. r- 18.3 Prevailing Party. In the event either party herein finds it necessary to bring an a action against the other party to enforce any of the terms, covenants or r conditions hereof or any instrument executed pursuant to this Agreement by reason of any breach or default hereunder or there under, the party prevailing in a any such action or proceeding shall be paid all costs and attorneys' fees incurred by the other party, and in the event any judgment is secured by such prevailing party, all such costs and attorneys' fees of collection shall be included in any v such judgment. Jurisdiction and venue for this Agreement lies exclusively in o r Snohomish County, Washington. N 19. MISCELLANEOUS PROVISIONS 19.1 Noticing Procedures. All notices, demands, requests, consents and approvals which may, or are required to be given by any party to any other party hereunder, shall be in writing and shall be deemed to have been duly given if delivered personally, sent by facsimile, sent by nationally recognized overnight delivery service, or if mailed or deposited in the United States mail, sent by registered or certified mail, return receipt requested and postage prepaid to: District Secretary: City Clerk: Snohomish County Fire Protection District No. 1 City of Edmonds 12425 Meridian Avenue 121 5th Avenue North Interlocal Agreement for Fire and Emergency Medical Service Operations Page 17 of 21 November 2, 2009 Packet Pg. 222 7.2.d Everett, WA 98208 Edmonds, WA 98020 Or, to such other address as the foregoing City and District hereto may from time -to -time designate in writing and deliver in a like manner. All notices shall be deemed complete upon actual receipt or refusal to accept delivery. Facsimile transmission of any signed original document and retransmission of any signed facsimile transmission shall be the same as delivery of an original document. 19.2 Other Cooperative Agreements. Nothing in this Agreement shall preclude the City and the District from entering into contracts for service in support of this Agreement. 19.3 Public Duty Doctrine. This Agreement shall not be construed to provide any benefits to any third parties. Specifically, and without limiting the foregoing, this Agreement shall not create or be construed as creating an exception to the Public Duty Doctrine. The City and District shall cooperate in good faith and execute such documents as necessary to effectuate the purposes and intent of this Agreement. 19.4 Entire Agreement. This entire agreement between the City and District hereto is contained in this Agreement and exhibits hereto; and this Agreement supersedes all of their previous understandings and agreements, written and oral, with respect to this transaction. This Agreement may be amended only by written instrument executed by the City and District subsequent to the date hereof. Dated this 3 day of ovc-,1k, 2009 SNOHOMISH C❑ N' By: Com ' sio r By: Commissioner By: Commissioner FIRE PROTECTION DISTRICT N Commissioner l� Commissioner Attest: District Secretary ... :: ��■ ply q -; Interlocal Agreement for Fire and Emergency Medical Service Operations Page 18 of 21 November 2, 2009 Packet Pg. 223 7.2.d CITY OF E MONDS By: 4��Z� City Mayor Approved a t )5� By: City Attar Attest--,,G• 'd. City Clerk Interlocal Agreement for Fire and Emergency Medical Service Operations Page 19 of 21 November 2, 2009 Packet Pg. 224 7.2.d Definitions The following definitions shall apply throughout this Agreement. a. Cam: City of Edmonds. b. City Fire Chief: The Fire Chief of the City of Edmonds C. City Fire Department: The Edmonds Fire Department. d. City Fire Stations: Currently, Fire Station 16, Fire Station 17, and Fire Station 20. e. Commencement Date: The date at which the performance and obligations of the City and District as contained herein begin. City Personnel: The employees of the City of Edmonds Fire Department as of the Commencement Date who are transferring employment to the District. g. Contract Payment: The annual amount that the City will pay to the District pursuant to this Agreement. h. District: Snohomish County Fire Protection District No. 1. Effective Date: The date this Agreement is executed by the City and District. District Fire Chief: The Fire Chief of Snohomish County Fire Protection District No. 1. k. Firefighter/EMS Personnel: Full-time, compensated employees, firefighters, emergency medical technicians, or paramedics Grid Cards: The electronic file within the Computer Aided Dispatch (CAD) System, which is used to determine fire station response order for Fire District 1. M. Insurance: The term "insurance" as used in this agreement means either valid insurance offered and sold by a commercial insurance company or carrier approved to do business in the State of Washington by the Washington State Insurance Commissioner or valid self-insurance through a self-insurance pooling organization approved for operation in the State of Washington by the Washington State Risk Manager or any combination of valid commercial insurance and self-insurance pooling if both are approved for sale and/or operation in the State of Washington. Interlocal Agreement for Fire and Emergency Medical Service Operations Page 20 of 21 November 2, 2009 ti r Packet Pg. 225 7.2.d n. Material Breach: A Material Breach means: the District's failure to provide minimum staffing levels as described within this Agreement; the City's failure to timely pay the Contract Payment as described within this Agreement, or the City's or District's failure to comply within this Agreement concerning the City's fire stations, equipment and/or apparatus. o. Wind -Up Period: The 12 months immediately following formal notification of a Material Breach by either party except as defined in Section 10.2. Interlocal Agreement for Fire and Emergency Medical Service Operations Page 21 of 21 November 2, 2009 ti r Packet Pg. 226 7.2.e Station Costing Model Station Personnel (FTEs) FTE Battalion Chiefs FTE Captains FTE Firefighter/Paramedics FTE Firefighters Firefighter/Paramedics-12 Hour Firefighters-12 Hour 2017 Sta 16, 17, 20 All Cross Staffed\ALS Average Wage & Benefits per FTE Position 2.424 186,248 13.746 161,593 18.000 147,936 9.492 133,343 147,936 133,343 Total Positions 41.238 FTE Factor 4.582 Station Staffingl 9.000 0 ADD: Administrative Overhead 10% Maintenance & Operations 10% Apparatus Replacement 2017 TOTAL SUPPRESSION/EMS CONTRACT COST 2017 Esperance AV 566,896,512 Esperance Est. Property Tax Revenue ADD: Additional Staff Paid Separately by the Contracting Agency Fire Chief Assistant Chief Deputy Chief Department Manager Executive Assistant Manager Professional/Specialist Admin Assistant Technicians Fire Marshal Deputy Fire Marshal (Inspector) Count 254,227 213,009 199,030 - - - - - - 0.500 203,408 1.250 169,958 TOTAL ADDITIONAL COSTS TOTAL FIRE/EMS SERVICES COST Cost of living increases based on CPI-W, not Comps Total Labor Costs per Position 451,465 2,221,260 2,662,854 1,265,692 6,601,270 660,127 660,127 310,062 8,231,587 (1,117,920) 7,113,667 101,704 212,448 314,152 7,427,818 Packet Pg. 227 7.2.f Station Costing Model Station Personnel (FTEs) FTE Battalion Chiefs FTE Captains FTE Firefighter/Paramedics FTE Firefighters Firefighter/Paramedics-12 Hour Firefighters-12 Hour ADD: Administrative Overhead Maintenance & Operations Apparatus Replacement 2017 Edmonds -Status Quo Average Wage & Total Labor Benefits per Costs per FTE Position Position 2.424 186,248 451,465 13.746 161,593 12.000 147,936 24.656 133,343 147,936 133,343 Total Positions 50.402 FTE Factor 4.582 Station Staffingl 11.000 10% 10% 2017 TOTAL SUPPRESSION/EMS CONTRACT COST 2,221,260 1,775,236 3,287,706 7,735,667 773,567 773,567 310,062 9,592,862 2017 Esperance AV 566,896,512 Esperance Est. Property Tax Revenue (1,117,920) 8,474,942 ADD: Additional Staff Paid Separately by the Contracting Agency Count Fire Chief 254,227 Assistant Chief 213,009 Deputy Chief 199,030 Department Manager - Executive Assistant Manager Professional/Specialist Admin Assistant Technicians - - Fire Marshal 0.500 203,408 101,704 Deputy Fire Marshal (Inspector) 1.250 169,958 212,448 TOTAL ADDITIONAL COSTS 314,152 TOTAL FIRE/EMS SERVICES COST 8,789,093 Cost of living increases based on CPI-W, not Comps Packet Pg. 228 8.1 City Council Agenda Item Meeting Date: 12/13/2016 FEMA Flood Insurance Rate Map (FIRM) Update (10 Minutes) Staff Lead: Kernen Lien Department: Planning Division Preparer: Kernen Lien Background/History FEMA is in the process of updating Flood Insurance Rate Maps (FIRM) throughout Snohomish County. An appeal/comment period will be opened in early 2017 on the updated FIRM maps. Staff is providing the Council with an overview of the changes related to the updated draft FIRM maps. Staff Recommendation N/A Narrative National Flood Insurance Program (NFIP) Background The National Flood Insurance Program (NFIP) is a voluntary Federal program that enables property owners in participating communities to purchase insurance protection against losses from flooding. This program is designed to provide an insurance alternative to disaster assistance in order to meet the escalating costs of repairing damage to buildings and their contents caused by floods. Participation in the NFIP is based on an agreement between local communities and the Federal Government. If a community adopts and enforces floodplain management regulations to reduce future flood risks to new construction and substantially improved structures in Special Flood Hazard Areas (SFHAs), the Federal Government will make flood insurance available within the community as a financial protection against flood losses. The community's floodplain management regulations must meet or exceed criteria established in accordance with Title 44 Code of Federal Regulations (CFR) Part 60.3, Criteria for Land Management and Use. SFHAs are delineated on the community's Flood Insurance Rate Maps (FIRMS). To provide a national standard without regional discrimination, the 1% annual chance (100-year) flood has been adopted by FEMA as the base flood for floodplain management purposes. Flood Insurance Rate Map Update The City of Edmonds has limited areas within the 100-year flood plains. The flood plain areas are primarily around the Edmonds Marsh, Lake Ballinger, and the mouth of Shell Creek as well as some minor areas along the north Edmonds shoreline. The current FIRM maps (Exhibits 1 - 4) where adopted in 1999. Over the last several years, FEMA has been studying Snohomish County flood prone areas to update the FIRM maps. The updated draft FIRM maps for Edmonds are included as Exhibits 5 - 8. FEMA will be opening an appeal/comment period on the draft updated FIRM maps in January or February 2017. The appeal/comment period provides jurisdictions and property owners an opportunity to provide more site specific information on what the base flood elevation is for a specific location. Packet Pg. 229 8.1 Exhibits 9 - 11 provide a comparison of the flood plains under the current versus the updated FIRM maps. The largest change in the Edmonds flood plains is in the waterfront area and the State Route 104/Dayton Street area (Exhibit 9). Under the current FIRM maps, the flood plain was largely confined to the Edmonds Marsh and along the shoreline. With the updated draft FIRM maps, the flood plain would expand to cover much of the waterfront area including Harbor Square and portions of the Salish Crossing site. The mapped flood plain along Shell Creek would shrink to just the mouth of Shell Creek (Exhibit 10). There would be no change in the flood plain in the City of Edmonds jurisdiction around Lake Ballinger. Attachments: Exhibit 1 - Current Water Front FIRM Exhibit 2 - Current Ferry Terminal Area FIRM Exhibit 3 - Current Shell Creek and North Edmonds Shoreline Area FIRM Exhibit 4 - Current Lake Ballinger FIRM Exhibit 5 - Updated Draft Edmonds Water Front FIRM Exhibit 6 - Updated Draft FerryTerminal Area FIRM Exhibit 7 - Updated Draft Shell Creek and North Edmonds Shoreline Area FIRM Exhibit 8 - Updated Draft Lake Ballinger FIRM Exhibit 9 - Current/Updated Flood Plain Comparison - Water Front Area Exhibit 10 - Current/Updated Flood Plain Comparison - Shell Creek Exhibit 11 - Current/Updated Flood Plain Comparison - LakeBallinger Packet Pg. 230 1 fC v o y" c o c o m S 'm w a , OD d 21N Tic o _y v -a gs a v a Z d = v aoc E v v O Z "o o @d�vQv o o pQ 0 78 rO e- A d y a $ 00 L_ "O Z 'O N T Q V Q v > o o °c 3 v �c �s vo c a' •o a oa Z oer avoi vavZ > cooO�mE��v R� rov �m�°Ow< °a-6Q c E 0 o 0. ap. 0 wo �5E vc c 0� ° ° 'D : ° pv o o oof U V ¢° ¢CCVOLLz 'v o v> 1- U m m Q V OQ OW 0 P Q uj 1. oo >-Q Q Q Q < > > " x ¢ x Q d) Od W W W W W LU ce W w- W W 02 z z Z z z Z Z � W z W z Z W 0 0 0 0 0 O 0 O = o z 0 O Nm N N N N N N N LL O N O N N0 1 D u Ln Q m 0 O r Fn v N 0 O N N 0 W m N_ J W Z a z z 0 W MR N N E L •. a0 L O O W L a O P -.• a1 L m O OS W C a. 0,z 6 L-C O L m 0 O O > o V P Z w wz O c o- P o s •_ Q c sx•- c u 0 O u .- c 0- 0 > - a L O a J L S N O> L O r M 3 •a C 0- O. 01 V 0 O, u> C•-- GC LA a0 0-.- 3 •- Y NELEcuf �.t . 99 z - •0 3 O L M >i1 e( 0 O W m N a0� 1- •- •O O)r g 6> W a O>m c u •r.w Cr U - O O. 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N M N a V m a 0 M 0 11 N ELEVATION REFERENCE MARKS REFERENCE ELEVATION MARK (FEET NGVD) DESCRIPTION OF LOCATION RM175 385.560 Standard U.S. Coast and Geodetic Survey brass disk stamped C-458 1973, located on north side of 1 9 6 t h Street approximately 135 feet east of fire hydrant # 3 9 5 9 at the n a r t h e a s t corner of 196th Street Southwest and Highway 99, 1.4 feet north of back of sidewalk and 3 feet west of back of curb on the west side of entrance to Jiffy Lube. Monument is buried under landscaping bark slightly lower in elevation than the top back of sidewalk. 122022'30" 47052'30" cc w Z 0- in Z O 47048'45" JOINS PANEL 1015 Pv ST SW' SEA LAWN CYPRUS PLACE PLACE VOHOMISI ;ITY OF E LUNDS GULCH ROAD tiZ m' 3 cn BERTOLA ROAD Z) Z 3 LU BRAEMAR DRIVE FREDERICH F BURLINGTON CITY OF EDMONDS NORTHERN 530163 I— ZONE X SNOHOMISH COUNTY UNINCORPORATED AREAS, 535534 V�Fw w z p Lu u, w ¢ n uu 7r- w 0 z0 Z LU 148TH STREET `L SOUTHWEST Q _ V� w Z Z > w00 ¢ 186TH _ STREET SW cc 187TH STREET SOUTHWEST = w = w I w 00 188TH STREET SOUTHWEST w � F U, w � w uJ 18 w Q 190TH ST SW O F!<� 00 O w �Q 192ND STREET � > ¢ w z a { m I Z O524 5z4 196TH STREET SOUTHWEST O 9/LF ZONE A � MAPLEWOOD 82ND w � ZONE X z LANE PLACE uJ W ... _ uu w tr O ZLu~ I- _ o ..n 52A > —Z L Z a_ � w --- w 7TH > Luu 2 Lfl AVE w ¢ "'Q Q Q r ALOHA w ¢ 24 2 w ¢ SPRAGUE ST a w a CAROL c c 8TH = o = F — AVE AVE FO N BELL N STREET o N MAIN STREET uJ U w h 19 �S w i Q N ILw > w ¢ w DAYTON Cy STREET w LU w 0. _ rPP� co cc °C co N MAPLE STREET 00 m 122022,30" JOINS PANEL 1315 ST N WA SNOHOMISH COUNTY BURLINGTON UNINCORPORATED AREAS NORTHERN 1 5355341 f `FISHER ROPD ZONE X T28N T27N G 122018'45" —T-1 4 7052' 30" SOUTHWEST 164TH STREET LU 4 5 w w � z > wf¢ Q I SNOHOMISH COUNTY MFq o CITY OF LYNNWOOD co �O w LU o Z w T" i a z _ > I ¢ 0 0 168TH z STREET ~ 0,9 CITY OF LYNNWOOD CITY OF EDMONDS 170TH PL O� � 68TH ty AVENUE WEST r� EX 176TH STREET 7 SOUNDVIEW w WAY CITY J OFI a l EDMONDS SNOHOMISH COUNTY SNOHOMISH r UNINCORPORATED AREAS COUNTY 535534 ZONE X 181ST ST 181ST PL Q 182ND STREET 182ND ST 4OJ �OO 183RD 18ST0 ST 183RD PL � v (1 185TH ST �+ 1C1 w Z w 185TH PL LF = Q 186TH ST 788TH PLACE PENNY LANE C 189TH PLACE 189TH = r- w > CD 190TH `L PLACE 1907H STREET I— N 191ST 191ST ST A E 192ND 192ND FLgCE PLACE a :]LACE 193RD STREET —'� w � Z > w Q 196TH STREET 19�Ty �-, CITY OF LYNNWOOD 530167 200TH ZONE X H ' LU V i 202ND w W = 99 ¢ m 204TH 20 STREET y<F WAY K -� WAY STREET w Z Z Q STREET STREET �U = a 47048'45" 122018'45" 8.1.c LEGEND SPECIAL FLOOD HAZARD AREAS INUNDATED BY 100—YEAR FLOOD ZONE A No base flood elevations determined. ZONE AE Base flood elevations determined. ZONE AH Flood depths of 1 to 3 feet (usually areas of ponding); base flood elevations determined. ZONE AO Flood depths of 1 to 3 feet (usually sheet flow on sloping terrain); average depths determined. For areas of alluvial fan flooding, velocities also determined. ZONE A99 To be protected from 100-year flood by Federal flood protection , system under construction ; no base flood elevations determined. ZONE V Coastal flood with velocity hazard (wave action); no base flood elevations determined. ZONE VE Coastal flood with velocity hazard (wave action); base flood elevations determined. FLOODWAY AREAS IN ZONE AE OTHER FLOOD AREAS ZONE X Areas of 500-year flood; areas of 100-year flood with average depths of less than 1 foot or with drainage areas less than 1 square mile; and areas protected by levees from 100-year flood. OTHER AREAS ZONE X Areas determined to be outside 500-year floodplain. ZONE D Areas in which flood hazards are undetermined. UNDEVELOPED COASTAL BARRIERS Identified Identified Otherwise 1983 1990 Protected Areas Coastal barrier areas are normally located within or adjacent to Special Flood Hazard Areas. Floodplain Boundary Floodway Boundary Zone D Boundary Boundary Dividing Special Flood Hazard Zones, and Boundary Dividing Areas of Different Coastal Base Flood Elevations Within Special Flood Hazard Zones. Base Flood Elevation Line; -513 Elevation in Feet. See Map Index for Elevation Datum. ------ --� Cross Section Line Base Flood Elevation in Feet (EL 987) Where Uniform Within Zone. See Map Index for Elevation Datum. RM7 X Elevation Reference Mark • M2 River Mile Horizontal Coordinates Based on North +± 97007'30". 32022'30" American Datum of 1927 (NAD 27) M Projection. CL NOTES a This map is for use in administering the National Flood Insurance Program; it does not necessarily identify all areas subject to flooding, particularly from local drainage sources of small size, or all planimetric features outside Q Special Flood Hazard Areas. The community map repository should be consulted for more detailed data on BFE's, and for any information on LWL floodway delineations, prior to use of this map for property purchase or construction purposes. ti M Areas of Special Flood Hazard 1100-year flood) include Zones A, AE, Al - [� A30, AH, AO, A99, V, VE and V1-V30. Certain areas not in Special Flood Hazard Areas may be protected by flood control structures. Boundaries of the floodways were computed at cross sections and interpolated between cross sections. The floodways were based on M d hydraulic considerations with regard to requirements of the Federal Q Emergency Management Agency. d Floodway widths in some areas may be too narrow to show to scale. Refer = to Floodway Data Table where floodway width is shown at 120 inch. d Coastal base flood elevations apply only landward of 0.0 NGVD, and include t the effects of wave action; these elevations may also differ significantly (n from those developed by the National Weather Service for hurricane u) evacuation planning. Corporate limits shown are current as of the date of this map. The user O E should contact appropriate community officials to determine if corporate limits have changed subsequent to the issuance of this map. W This map may incorporate approximate boundaries of Coastal Barrier t t Resource System Units and /or Otherwise Protected Areas established O under the Coastal Barrier Improvement Act of 1990 (PL 101-591). Z For community map revision history prior to countywide mapping, see Section 6.0 of the Flood Insurance Study Report. Y For adjoining map panels and base map source see separately printed d Map Index. L V MAP REPOSITORY Refer to Repository Listing on Map Index d t EFFECTIVE DATE OF N COUNTYWIDE FLOOD INSURANCE RATE MAP: _ d NOVEMBER 8,1999 i EFFECTIVE DATE(S) OF REVISION(S) TO THIS PANEL. V Refer to the FLOOD INSURANCE RATE MAP EFFECTIVE DATE shown on this map to determine when actuarial rates apply to structures in zones where elevations or depths have been established. t x To determine if flood insurance is available, contact an insurance agent or W call the National Flood Insurance Program at (800) 638-6620. d t U Q APPROXIMATE SCALE IN FEET 1000 0 1000 NATIONAL FLOOD INSURANCE PROGRA FIRM FLOOD INSURANCE RATE MAF SNOHOMISH COUNTY, WASHINGTON AND INCORPORATED AREA PANEL 1305 OF 1575 (SEE MAP INDEX FOR PANELS NOT PRINTE[ CONTAINS: COMMUNITY NUMBER PANEL SUFF EDMONDS, CITY OF 530163 1305 E LYNNWOOD. CITY OF 530167 1305 E SNOHOMISH COUNTY. UNINCORPORATED AREAS 535534 1305 E MAP NUMBE 53061C1305 EFFECTIVE DATI NOVEMBER 8,199 Federal Emergency M Packet Pg. 233 A B D E F 8.1.d M■ rA M F17 A■ ,A ■ 122022'30" 47048'45" r--- N N_ J w Z a V) Z 0 N W W - c0 v BELL STREET '4 x D CL M 24 = MAIN STREET m MAIN _ `Shell DAYTON STREET < m � co MAPLE = i STREET �y he e� C ALDER = STREET D m c D WALNUT m m STREET G N CEDAR r^—STREET SOW O1N SPRUCE ST _ SOUTH � o c HEMLOCK ST = m LAUREL ST Z C M en PINE STREET PINE FIR ST r-- JOINS PANEL 1305 STREET 19 o r 208TH x zw C 3 m x w w ZONE X 212TH STREET SOUTHWEST a cc 82ND e CITY OF EDMONDS y 0) 530163 x C In :E STREET m 216TH STREET SW m C 1 218TH I STREET ---� ZONE X 25 ' --`-- ZONE X 30 224TH STREET SW TOWN OF WOODWAY 530308 I c I 228TH STREET - 7x- 28TH STREET x e z C m D ® 230TH STREET SW m Z m �o 234TH STREET WEST Q1 < 31 m 36 236TH STREET WEST = SNOHOMISH COUNTY rj x < UNINCORPORATED AREAS Z ZONE X D m 535534 238TH STREET SW m CITY OF EDMONDS 530163 w 240TH S SW `c v) < O W > ry\ 9 242ND = n_ STREET = SW rn Co � m T27N SNONOMISH COUNTY ®® a a ®® s KING COUNTY 47045'00" ' 122°22'30" 122°i8'45" —p 47048'45" STREET WEST 20 CITY OF LYNNWOOD 530167 rn x D 0)m U) _®NE X 211TH m � D m m m ZONE A 213TH O� PL 215TH ST Z N ZONE A 216TH ST Sw Hall Creek P 0 CITY OF MOUNTLAKE TERRACE 530170 220TH STREET SOUTHWEST ® 222ND STREET SOUTHWEST C 6 29 m \ k rn 224TH ST SW i SNOHOMISH COUNTY UNINCORPORATED AREAS z 535534 26TH PL SW 227TH ST ZONE X \` 228TH STREET SW ZONE A ?S rH 230TH a a 2 r m ST S� NQ p29ry C 230TH ST SW L 23p m r � N ST SW 232ND ST SW �•� `�F: �� � �i 23 h SNOHOMISH COU KING COUNTY 32 0 J w Z a V) Z O / \ T27N --' 47045'00" 122°18'45" a^ SPECIAL FLOOD HAZARD AREAS INUNDATE w, BY 100-YEAR FLOOD ZONE A No base flood elevations determined. ZONE AE Base flood elevations determined. ZONE AH Flood depths of 1 to 3 feet (usually are of pending); base flood elevatioi determined. ZONE AO Flood depths of 1 to 3 feet (usually she flow on sloping terrain); average dept! determined. For areas of alluvial fan floodin velocities also determined. ZONE A99 To be protected from 100-year flood I Federal flood protection system and construction ; no base flood elevatioi determined. ZONE V Coastal flood with velocity hazard (wa, action); no base flood elevations determine ZONE VE Coastal flood with velocity hazard (wa, action); base flood elevations determine . = = FLOODWAY AREAS IN ZONE AE OTHER FLOOD AREAS ZONE X Areas of 500-year flood; areas of 100-ye. flood with average depths of less the 1 foot or with drainage areas less the 1 square mile; and areas protected t levees from 100-year flood. OTHER AREAS ZONE X Areas determined to be outside 500-ye floodplain. ZONE D Areas in which flood hazards a undetermined. UNDEVELOPED COASTAL BARRIERS j -- Identified Identified Otherwise 1983 1990 Protected Are Coastal barrier areas are normally located within or adjacent to Specia Flood Hazard Areas. Floodplain Boundary Floodway Boundary Zone D Boundary 5; • ; ;, ;. t,., Boundary Dividing Special Flood Hazard Zones, and Boundary „'MONg Dividin Areas of Different Coastal Base Flood Elevations Within Special Flood Hazard Zones. Base Flood Elevation Line 513 Elevation in Feet. See Map Inde> for Elevation Datum. — — --- Cross Section Line Base Flood Elevation in Feet (EL 987) Where Uniform Within Zone See Map Index for Elevation Datum RM7 X Elevation Reference Mark ® M2 River Mile Horizontal Coordinates Based on Nor 97007'30". 32022'30" American Datum of 1927 (NAD 27 Projection. NOTES This map is for use in administering the National Flood Insurance Program it does not necessarily identify all areas subject to flooding, particularly fron local drainage sources of small size, or all planimetric features outsid( Special Flood Hazard Areas. The community map repository should be .-. consulted for more detailed data on BFE's, and for any information or 4) floodway delineations, prior to use of this map for property purchase of M construction purposes. Q Areas of Special Flood Hazard (100-year flood) include Zones A, AE, At- A30, AH, AO, A99, V, VE and Vt-V30. Q' R Certain areas not in Special Flood Hazard Areas may be protected by flood control structures. Q Boundaries of the floodways were computed at cross sections anc W interpolated between cross sections. The floodways were based or LL hydraulic considerations with regard to requirements of the Federa • • ! Emergency Management Agency. th Floodway widths in some areas may be too narrow to show to scale. Rele to Floodway Data Table where floodway width is shown at 120 inch. v Coastal base flood elevations apply only landward of 0.0 NGVD, and includ the effects of wave action; these elevations may also differ significant) LL from those developed by the National Weather Service for hurrican, L evacuation planning. y a) Corporate limits shown are current as of the date of this map. The use, .S should contact appropriate community officials to determine if corporatE Fa limits have changed subsequent to the issuance of this map m This map may incorporate approximate boundaries of Coastal Barrie Y Resource System Unts and /or Otherwise Protected Areas establishe M under the Coastal Barrier Improvement Act of 1990 (PL 101-591). J C For community map revision history prior to countywide mapping, sef i Section 6.0 of the Flood Insurance Study Report. L 7 For adjoining map panels and base map source see separately printer U Map Index, MAP REPOSITORY r Refer to Repository Listing on Map Index EFFECTIVE DATE OF W COUNTYWIDE FLOOD INSURANCE RATE MAP: NOVEMBER 8,1999 d EFFECTIVE DATE(S) OF REVISIONS) TO THIS PANEL: t ca Refer to the FLOOD INSURANCE RATE MAP EFFECTIVE DATE showr on this map to determine when actuarial rates apply to structures it Q zones where elevations or depths have been established. To determine if flood insurance is available, contact an insurance agent or call the National Flood Insurance Program at (800) 638-6620. & APPROXIMATE SCALE IN FEET 1000 0 1000 NATIONAL FLOOD INSURANCE PROGR an FIRM FLOOD INSURANCE RATE MA SNOHOMISH COI.TNTI WASHINGTON AND INCORPORATED ARE. PANEL 1315 OF 1575 (SEE MAP INDEX FOR PANELS NOT PRINT COMMUNITY NUMBER PANEL SU EDMONDS, CITY OF 530163 13T5 LYNNWOOD, CITY OF 530167 1315 MOUNTLAKE TERRACE, CITY OF 530170 1315 INOOD'WAY, TOWN OF 530308 1315 SNOHOMISH COUNTY, UNINCORPORATED AREAS 535534 1315 Federal Emergency Packet Pg. 234 1255000 FT 122' 24' 22" 47° 48' 45" u 300000 FT 1260000 FT 122' 22' 30" 47° 48' 45" 8.1.e 295000 FT I' 290000 FT 47° 46' 52" � 122' 24' 22" FLOOD HAZARD INFORMATION SEE FIS REPORT FOR ZONE DESCRIPTIONS AND INDEX MAP THE INFORMATION DEPICTED ON THIS MAP AND SUPPORTING DOCUMENTATION ARE ALSO AVAILABLE IN DIGITAL FORMAT AT HTTP://MSC.FEMA.GOV Without Base Flood Elevation (BFE) Zone A,V, A99 With BFE or Depth zone AE, AO, AH, VE, AR SPECIAL FLOOD Fir Regulatory Floodway HAZARD AREAS 0.2%Annual Chance Flood Hazard, Areas of 1% annual chance flood with average depth less than one foot or with drainage areas of less than one square mile 'one x =- Future Conditions 1% Annual Chance Flood Hazard zone x OTHER AREAS OF Area with Reduced Flood Risk due to Levee FLOOD HAZARD See Notes. Zone X NO SCREEN Areas Determined to be Outside the OTHER 0.2% Annual Chance Floodplain zone x AREAS Area of Undetermined Flood Hazard zone D ------------- Channel, Culvert, or Storm Sewer mTmTmTmTffTffm Accredited or Provisionally Accredited GENERAL Levee, Dike, or Floodwall STRUCTURES Non -accredited Levee, Dike, or Floodwall OTHER FEATURES (0:::t182 Cross Sections with 1% Annual Chance Water Surface Elevation (BFE) - - - - Coastal Transect --- - Coastal Transect Baseline - Profile Baseline Hydrographic Feature ^^^^N 513^^^^N Base Flood Elevation Line (BFE) Limit of Study Jurisdiction Boundary 545000M E 546000mE NOTES TO USERS For information and questions about this map, available products associated with this FIRM including historic versions of this FIRM, how to order products or the National Flood Insurance Program in general, please call the FEMA Map Information eXchange at 1-877-FEMA-MAP (1-877-336-2627) or visit the FEMA Map Service Center website at http://msc.fema.gov. Available products may include previously issued Letters of Map Change, a Flood Insurance Study Report, and/or digital versions of this map. Many of these products can be ordered or obtained directly from the website. Users may determine the current map date for each FIRM panel by visiting the FEMA Map Service Center website or by calling the FEMA Map Information eXchange. Communities annexing land on adjacent FIRM panels must obtain a current copy of the adjacent panel as well as the current FIRM Index. These may be ordered directly from the Map Service Center at the number listed above. For community and countywide map dates refer to the Flood Insurance Study report for this jurisdiction. To determine if flood insurance is available in the community, contact your Insurance agent or call the National Flood Insurance Program at 1-800-638-6620. Base map information shown on this panel was provided by the USDA-FSA Aerial Photography Field Office. This information was derived from digital orthophotography at a scale of 1:12,000 and 1-meter pixel resolution from photography dated 2009. SCALE i Map Projection: NAD 1983 StatePlane Washington North FIPS 4601 Feet; Western Hemisphere; Vertical Datum: NAVD 88 1 inch = 500 feet 1:6,000 0 500 0 125 PANEL LOCATOR 1,000 2,000 Feet Meters 250 500 1305 1315 * PANEL NOT PRINTED 5295000mN 5294000mN 5293000mN J 47° 46' 52" 122' 22' 30" W � s �U. 4F i '01M ME X - ap- ��- �rradr NATIONAL FLOOD INSURANCE PROGRAM FLOOD INSURANCE RATE MA" SNOHOMISH COUNTY, WASHINGTON (AND INCORPORATED AREAS) 0�4AR b,1,� PANEL 1292 of 1575 ° x S 'IND S�GJ4 vEMA Panel Contains: COMMUNITY NUMBER PANEL SUFFIX EDMONDS, CITY OF 530163 1292 F SNOHOMISH COUNTY 535534 1292 F WOODWAY, TOWN OF 530308 1292 F VERSION NUMBER 2.3.2.1 MAP NUMBER 53061C1292F EFFECTIVE DATE Packet Pg. 235 8.1.f 1250000 FT 1255000 FT 122° 26' 15" 1260000 FT 47° 52' 30" 122° 22' 30" 47° 52' 30" 5302000m N 320000 FT 5301 000mN QGp�t�J O 5 315000 FT EWAJT 5300000mN ZONE VE (EL 22) 5299000mN 310000 FT OPEN WATER ZONE VE (EL 17) Snohomish Countky s298000mN Unincorporated Areas 535534 ug t ound ZONE VE (EL 17) 305000 FT OPEN WATER 13 5297000mN e ound ZONE AE (EL 13+) NOTE: MAP AREA SHOWN ON THIS PANEL IS LOCATED WITHIN TOWNSHIP 27 NORTH, RANGE 3 EAST. JZ �OPO HANNAH o � City of �P PARK RD a � Edm,onds 24 ��Q o aA 53016ti3 � 5296000mN ZONE AE �Mp 47° 48' 45" MAIN ST r S� NOs, DALEY ST SPRAGUE ST 122° 26' 15" BF�� sr a �� 11-1 Q 47° 48' 45" 5 000 43m E 54400omE 545000mE ZOE AE 122° 22' 30" s 000m 46 E (EL 12) FLOOD HAZARD INFORMATION SEE FIS REPORT FOR ZONE DESCRIPTIONS AND INDEX MAP THE INFORMATION DEPICTED ON THIS MAP AND SUPPORTING DOCUMENTATION ARE ALSO AVAILABLE IN DIGITAL FORMAT AT HTTP://MSC.FEMA.GOV Without Base Flood Elevation (BFE) Zone A,V, A99 With BFE or Depth zone AE, AO, AH, VE, AR SPECIAL FLOOD Regulatory Floodway HAZARD AREAS 0.2%Annual Chance Flood Hazard, Areas of 1% annual chance flood with average depth less than one foot or with drainage areas of less than one square mile zone X Future Conditions 1% Annual Chance Flood Hazard Zone X OTHER AREAS OF �� Area with Reduced Flood Risk due to Levee FLOOD HAZARD See Notes. zone X NO SCREEN Areas Determined to be Outside the OTHER 0.2% Annual Chance Floodplain zone X AREAS Area of Undetermined Flood Hazard zone D ------------- Channel, Culvert, or Storm Sewer mTmTmTmTffTffm Accredited or Provisionally Accredited GENERAL Levee, Dike, or Floodwall STRUCTURES mmmmmmmill Non -accredited Levee, Dike, or Floodwall OTHER FEATURES (0:::t182 Cross Sections with 1% Annual Chance Water Surface Elevation (BFE) - - - - Coastal Transect --- - Coastal Transect Baseline - Profile Baseline Hydrographic Feature ^^^^N 513^^^^N Base Flood Elevation Line (BFE) Limit of Study Jurisdiction Boundary NOTES TO USERS For information and questions about this map, available products associated with this FIRM including historic versions of this FIRM, how to order products or the National Flood Insurance Program in general, please call the FEMA Map Information eXchange at 1-877-FEMA-MAP (1-877-336-2627) or visit the FEMA Map Service Center website at http://msc.fema.gov. Available products may include previously issued Letters of Map Change, a Flood Insurance Study Report, and/or digital versions of this map. Many of these products can be ordered or obtained directly from the website. Users may determine the current map date for each FIRM panel by visiting the FEMA Map Service Center website or by calling the FEMA Map Information eXchange. Communities annexing land on adjacent FIRM panels must obtain a current copy of the adjacent panel as well as the current FIRM Index. These may be ordered directly from the Map Service Center at the number listed above. For community and countywide map dates refer to the Flood Insurance Study report for this jurisdiction. To determine if flood insurance is available in the community, contact your Insurance agent or call the National Flood Insurance Program at 1-800-638-6620. Base map information shown on this panel was provided by the USDA-FSA Aerial Photography Field Office. This information was derived from digital orthophotography at a scale of 1:12,000 and 1-meter pixel resolution from photography dated 2009. SCALE Map Projection: ' NAD 1983 StatePlane Washington North FIPS 4601 Feet; Western Hemisphere; Vertical Datum: NAVD 88 1 inch = 1,000 feet 1:12,000 0 1,000 2,000 4,000 Feet Meters 0 255 510 1,020 PANEL LO CATO R * PANEL NOT PRINTED d fir ip � 'O i2 5il}`k NATIONAL FLOOD INSURANCE PROGRAM FLOOD INSURANCE RATE MA" SNOHOMISH COUNTY, WASHINGTON (AND INCORPORATED AREAS) 0�4A��E,1,� PANEL 1285 of 1575 ° x ��`qND 56GJ4 ]PEMA Panel Contains: COMMUNITY NATIONAL FLOOD INSURANCE PROGRAM FLOOD INSURANCE RATE MA" SNOHOMISH COUNTY, WASHINGTON (AND INCORPORATED AREAS) 0�4A��E,1,� PANEL 1285 of 1575 ° x ��`qND 56GJ4 ]PEMA Panel Contains: COMMUNITY NUMBER PANEL SUFFIX EDMONDS, CITY OF 530163 1285 F SNOHOMISH COUNTY 535534 1285 F VERSION NUMBER 2.3.2.1 MAP NUMBER 53061C1285F EFFECTIVE DATE Packet Pg. 236 8.1.g 1265000 FT 122° 22' 30" 1270000 FT 1275000 FT 47° 52' 30" 122° 18' 45" 136TH PL SW 470 52' 30" =3 �a 137THpLgW � 138TH � G PL SW 9`STy ZONE NE 139TH PL SW Fey (EL I K Puget 3 Sound 140TH `O Q " OPEN 641 PL W ST SW WATER 32 �Q�sT 33 sTS 3 Na a > a Qcn 5302000mN 02 143R0S'T SW Q' 144'TH ST SW yQv 320000 FT + 4J 3° W 1�5 SVJ > s� a � �� •T. 28 N. sT sW T. 2�7 N. NORMA BEACH RD ,�� T. 2�7 N. - � w FiSHFR RO - i • r� > 150TH PL SW a 154ST S'T SW o� 9LF�0 LUND'S GULCH RD 5301000mN Snohomish Cou�nt�y ZONE vE Unincorporated Areas (EL 16) 535534 156TH ST SW 4 OPEN ATER $ 157TH ,o's�rJ +� Snohomish County Unincorporated Areas 158TH 535534 � sT sw = p<S8Ty � sh, 0 315000 FT 160TH SW 160TH 7R Sw PL sw City of Lynnwood 162ND PL SW ZONE VE 162ND ST W ��y 163RD 5c30167 5300000MN Puget ST SW (EL 22) Sound 164TH � 164TH ST SW A PL SW w a SEASIDE S p 165TH AVE PL SW �t 166TW � BERTOLA PL SW MEADOWDALE RD Q = r ZONE VE RD City of _ (EL 16) Lynnwood 71ST PL W168TH ST SW r �4 u, a 171 ST 5�30167 �� ST SW 769T � ��Q�Q� 167TH PL SW � `__ - V�pP� PL SW ZONE VE ��. sTsw - q�y ��,P STSW 172ND 529900OMN (EL 22) 4'Gs, SEALAWN PL � 'Qp PL SW ZONEAE 7 '0� 173RD (EL 12) 1�74TH ST SW PL SW 175TH ST SW BRAEMAR DR 310000 FT 12 FREDERICK PL Clty Of 75TH PL SW o,��° Ed�m,onds �Qy� 53016Y3 SOUNDV�Ew 1D7R6TH pL SW � � ; � Z 176TH ST SW a = _ Puget �� 177TH ST SW PL SW 1�78TH Sound 149TH ��� 17gTF1 ST SW a ° 178TH ST SW PL SW �1 � � p►. SW rn . z�;•� s � w PL SW W p 180TH ST SW > 3 181ST SGti " T L _ ST SW 183RD 9YFr 182ND a ►- W 181ST PL SW � 182ND ST SW ZONE NE PL SW PL SW ^ p 000m (EL 17) y �� D PL 5z � a E,,�O Py i 182N ' 98 N 184TIRS T SW O y 184TH � 183RD PL SW .a w z ?� Q-Pv� � °' a ST SW � m a w 185TH Sr Syy 186TH 186TH ST SW I Q v = 185TH pL SW n 187TH L SW 7TH PL SW = � � O'S,9�� PL SW 187TH ST SW n a n a ^ � ctOo 186TF1 PL SW A J� Qv ST 188TH ST SW 187TH WATER ST c�O�S� W PL SW _ � o� Qv 1$ ; 188TH PL SW 16 PENNY LN 3 LINDSAY PL � � p O� 189TH PL SW Q � OCEAN AVE BLAKE PL o � 75TH AVE VT = w 305000 FT SW CHERRY ST PLgW pLsW ooO�� 190TH ST SW + , - _ NORTHSTREAM LN �s 13 Clty Of 192ND ST SW � J 1 � SOMERSE, LN 93RD PL W < Edmonds 191ST ST SW �p� DALEWp`Y ZONE AE v FOREST DELL DR m � r � S�F�Q = 192ND PL SW �"'y�� c Q Q 530163 PARK WAY 3 5297000mN (EL 12�) DRIFTWOOD LN '�� UGC' w > q�,Q � 193RD PL SW 3 �� q`� �� 194TH ST SW Q = W 193RD ST SW Qv _ � 7r7TH PL W Q 72ND PL W GRANDVIEW pUGF,T � PL 0°' °0 195TH v 0 3 N ST SW `� o: w 195TH PUGET DRIFTWOOD PL SW ^ a 196TH ST SW/ 524 MELODY LN W104Y a PUGET DR OHO 198TH a 3 PL SW T .s `�ti ST SW _.a. < w HINDLEY LN VIEWLAND WAY � � � c)� BROOKMERE DR 524 Q A798T y a �00I VIEWMOOR PL raj gay < slyy p O0 0 198TH ST SW — F . - �t Lynnwood m = z a g < 9j ao 199TH ST SW #� 530167 ss � = W GASPERS ST � g O � yA� aMo - � - • Q = MOUNTAIN LN O WAY a ti Af LU F- VISTA PL � CASCADE LN a CASCADE DR '� _r ��� ` ram•' 'f' 'r� � 24 Z Z � 201ST R 19 � 201ST ST SW '. .� ••�� .20 +1 •� � ,• � ?� 21 z ALOHA ST w u, PL SW w � r � a� .' •. • , y W Q CAROL WAY > 202ND ST SW > - i L Lr .. SIERRA PL a SIERRA a 202ND PL SW �? r•. �� :�5', 5 `O Q a ALOHA PL � = ST = � _ �+ ~ _ + • coo GLEN ST Pv(�'� `- W 00 a °° 203RD ST SW ^ a _ 5296000mN � Q�' Q � 204TH PL SW _ � J c~o • • � DALEY ST = 203RD PL W = r•. 47° 48' 45" SPRAGUE ST 'L NAG QFt 205TH PL SW O0 a °N° a 3 +'" ~ y 122° 22' 30" r^. �� 47° 48' 45" 5 OOOm 5 OOOm 48 E 54900omE 550000mE 551 000mE 1220 18' 45" FLOOD HAZARD INFORMATION SEE FIS REPORT FOR ZONE DESCRIPTIONS AND INDEX MAP THE INFORMATION DEPICTED ON THIS MAP AND SUPPORTING DOCUMENTATION ARE ALSO AVAILABLE IN DIGITAL FORMAT AT HTTP://MSC.FEMA.GOV Without Base Flood Elevation (BFE) Zone A,V, A99 With BFE or Depth zone AE, AO, AH, VE, AR SPECIAL FLOOD Regulatory Floodway HAZARD AREAS 0.2%Annual Chance Flood Hazard, Areas of 1% annual chance flood with average depth less than one foot or with drainage areas of less than one square mile zone X Future Conditions 1% Annual Chance Flood Hazard Zone X OTHER AREAS OF �� Area with Reduced Flood Risk due to Levee FLOOD HAZARD See Notes. zone X NO SCREEN Areas Determined to be Outside the OTHER 0.2% Annual Chance Floodplain zone X AREAS Area of Undetermined Flood Hazard zone D ------------- Channel, Culvert, or Storm Sewer mTmTmTmTffTffm Accredited or Provisionally Accredited GENERAL Levee, Dike, or Floodwall STRUCTURES mmmmmmmill Non -accredited Levee, Dike, or Floodwall OTHER FEATURES (0:::t182 Cross Sections with 1% Annual Chance Water Surface Elevation (BFE) - - - - Coastal Transect --- - Coastal Transect Baseline - Profile Baseline Hydrographic Feature ^^^^N 513^^^^N Base Flood Elevation Line (BFE) Limit of Study Jurisdiction Boundary NOTES TO USERS For information and questions about this map, available products associated with this FIRM including historic versions of this FIRM, how to order products or the National Flood Insurance Program in general, please call the FEMA Map Information eXchange at 1-877-FEMA-MAP (1-877-336-2627) or visit the FEMA Map Service Center website at http://msc.fema.gov. Available products may include previously issued Letters of Map Change, a Flood Insurance Study Report, and/or digital versions of this map. Many of these products can be ordered or obtained directly from the website. Users may determine the current map date for each FIRM panel by visiting the FEMA Map Service Center website or by calling the FEMA Map Information eXchange. Communities annexing land on adjacent FIRM panels must obtain a current copy of the adjacent panel as well as the current FIRM Index. These may be ordered directly from the Map Service Center at the number listed above. For community and countywide map dates refer to the Flood Insurance Study report for this jurisdiction. To determine if flood insurance is available in the community, contact your Insurance agent or call the National Flood Insurance Program at 1-800-638-6620. Base map information shown on this panel was provided by the USDA-FSA Aerial Photography Field Office. This information was derived from digital orthophotography at a scale of 1:12,000 and 1-meter pixel resolution from photography dated 2009. SCALE Map Projection: ' NAD 1983 StatePlane Washington North FIPS 4601 Feet; Western Hemisphere; Vertical Datum: NAVD 88 1 inch = 1,000 feet 1:12,000 0 1,000 2,000 4,000 Feet Meters 0 255 510 1,020 PANEL LO CATO R 1020 1310 W " nFdEX 1309 1320 1317 - * PANEL NOT PRINTED ffir J •i NATIONAL FLOOD INSURANCE PROGRAM FLOOD INSURANCE RATE MA" SNOHOMISH COUNTY, WASHINGTON (AND INCORPORATED AREAS) 0�4A��E,1,� PANEL 1305 of 1575 ° x ��rgND SF•GJ4 ]PEMA Panel Contains: COMMUNITY NUMBER PANEL SUFFIX EDMONDS, CITY OF 530163 1305 F LYNNWOOD, CITY OF 530167 1305 F SNOHOMISH COUNTY 535534 1305 F VERSION NUMBER 2.3.2.1 MAP NUMBER 53061C1305F EFFECTIVE DATE Packet Pg. 237 8.1.h 122° 22' 30" 1265000 FT SKYLINE 1275000 FT 1270000 FT 47° 48' 45" 300000 FT sTH Z Z Z EDMONDS ST x Z e x 122° 18' 45" AVE-N w w w 10TH PL N a w C N z W w F 206TH ST SW i i Q ua J no " BELL ST a a > � a Q x � 47 48 45 a x o City of Lynwood w x p (7 !Y PL SW a N c w J D 99 60TH o I: wJ = °°a �a 530167 a m ' .. °' 24 MAIN ST w x J � 19 Snohomish County AVE w • Y W PARK LN 208TH 2O8TH ST Sw • Umncorpora DAYTON ST o= � J?� D oo PL SW ted Areas * a � a a 209TH o m A SC35534 � MAPLE ST •. MAPLE WAY m J PL SW O � � 209TH � � J w x F � P 10Ty � ST SW j 20 211 TH � a > SHELL � S1� � Sw D G ?� � 211 TH �' a 210TH ST SW ST SW F ALDER ST = VALLEYS m N J a PL SW x 210TH ST SW rn Ya BECK LN c Wqy o o a x w w 63RU MAGNOLIA CEDAR ST a CEDAR P �Oh, fi Sy Pal �O a ctOo LN PRDK pO�N� Clt+ of Edmonds 64TH AVE W 52 o0om SPRUCE ST 5 ; = SPRUCE ST Wq y a RO 6��, ' S3016k3 �' I 213TH 95 N rn HEMLOCK 3 84TH 214TH PL SW w a 212TH a o x3 D ST 214TH rn a %AVE W '{ . PL SW a 214TH PL SW a w x ?� Q }ti 215TH p ST SW t2�1.3TH � LAUREL ST LA`UREL ST SW PL SW � o j F w x � c • ST SW N Hall Creek 215TH PL' SW `O WAY j °' Q Q 215TH ST SW PINE ST = 216TH ST SW 216TH ST SW x °D a � PL SW n a - • a � 216TH P� ZO N E A ' • �rv'r N m o x y W H w ST SW OS gyp. 216TH ST SW w w > w PL S LL' 217TH ST SW oo Q w � a QF` Q FIR ST m v = 218TH a' Snohomish Count, WAy a 218TH ST SW d, � �, y ST ALBION w Lj s °� 0A � '9 �y aoo 76TH UI11nCOrporated Areas 218TH Q `r�9A9 o ST SW M w = Qv �� 219TH AVE W INTERURBAN 535534 19TH ST W y ELM ST a~o ` '� 220TH rn a ib 3 ST SW _ TRL = 3 = 220TH ST SW ST SW w a 3 Qv x WAY a � 25 `z = PL SW � 3 � Q 220TH s 295000 FT ��'� 0 221ST ^ a 221ST ZONE Ax 22orH ST SW BIRCH PL 2 m PL SW � 3 30Q x ?� PL SW a'—o 29 221 ST , , =y 7PLS 0 � �Ly STSW oQ 222NUSTSWnQ w J STSW � a v a y a x 3 = 222NfD ST SW LN SW - T'� 5294000mN •p � 3 � w a 3 a h' `° a ST SW �` N � > 223Rp, -� ' — 0 OR` HST r�R y � 2?ST � � � 225TH o ^ a Snohomish County sT sw � S� S� w w PL SW 225TH M Unincorporated Areas Q PL sw 15� �P A� S H PL SW � 225TH 225TH Town of 'a Snohomish County sT sw SC35534 x � ao a 226TH 228TH ST SW x v> w N 226TH Woodway o �h�� PL SW Unincorporated Areas a 226TH PL SW s� sw 530308 r 228TH r` a �= m a yST S - � 229TH � 231ST � � w Z31g'( x 2 3 231ST �' W 231ST ST SW p 3 ocu'o Q o't`r� ._• ,-.� 23p�.y m F x �' �� � ST SW JOHN CT � °f a rn ii rn Q PL SW Q n � Q Q 231ST r= w m m Q ! �,P' �,QV ^ w rn 232ND PL SW 3 232ND ST SW D 0D 5293000mN x � i � • 234TH ^ Q" _ '� � > p a � A O 70 _". ,' •� ST SW I— �G a 233R x a W r_ 36 234TH 76TH P�Sw - G PL SW 31 WINKLER AVE W L W 235TH A 3 x� G A M w � � AVE W x� p 234TH x 290000 FT x w x 236TH ST SW D `' � w PL Sw � � rn a � mt°i a ST SW sSTy ` 236TH cQ w •�• •• 3 x O0 z= s '° •�� o a o a � a PL SW 237TH � � n �,��.(� ST SW 2�s' '" ST SW Sr 9� I r °' x � � � D 1 • :: g`� WAY ZONE A City of y Q y x � ,��. Mountlake Terrace m � J 1oa �3e 530170 � 240TH DG °� a � 93 AVE W 240TH ST SW Clt+y of Edmonds � ii _- ZONE A► Q PL SW m 240TH PL SW J F � � 241ST PL SW ,� � � 53016`�3 = ST SW y Lake Balinger o 243RU LLI LLI EDMpNDS WqY ^ ZONE A _ 5292000mN PL SW M NE 205TH ST 104 GATEWAY NW 205TH ST SN +OHOMISH C*OUNTY BLVD T. 26 N. `� KING COUNTY - - " r T. 2.T N•. ii _ i '' �•i . � T. 26 N. ' • �o-L�' L r City of ` Mountlake Terrace 2. 530170- t 285000 FT `y i r 5291000mN - •J ZMV ti K - 1. '1ti r� • - 1 #: 1 _ r Yti ' • - i } _ T• � r J � - 't • `r J L - - r` r5 � 5290000mN r I f:• i cis V.-• .k 280000 FT F' li % 'A JL �.• I I f• . 1 ' �_• P 4 L SFr 4 5289000mN 47° 45' 00" r 1220 22' 30" ° 47 45 00 m i 47 E 548000mE 549000mE 550000mE 5122° 18' 45" 51000mE FLOOD HAZARD INFORMATION SEE FIS REPORT FOR ZONE DESCRIPTIONS AND INDEX MAP THE INFORMATION DEPICTED ON THIS MAP AND SUPPORTING DOCUMENTATION ARE ALSO AVAILABLE IN DIGITAL FORMAT AT HTTP://MSC.FEMA.GOV Without Base Flood Elevation (BFE) Zone A,V, A99 With BFE or Depth zone AE, AO, AH, VE, AR SPECIAL FLOOD Regulatory Floodway HAZARD AREAS 0.2%Annual Chance Flood Hazard, Areas of 1% annual chance flood with average depth less than one foot or with drainage areas of less than one square mile zone X Future Conditions 1% Annual Chance Flood Hazard Zone X OTHER AREAS OF �� Area with Reduced Flood Risk due to Levee FLOOD HAZARD See Notes. zone X NO SCREEN Areas Determined to be Outside the OTHER 0.2% Annual Chance Floodplain zone X AREAS Area of Undetermined Flood Hazard zone D ------------- Channel, Culvert, or Storm Sewer mTmTmTmTffTffm Accredited or Provisionally Accredited GENERAL Levee, Dike, or Floodwall STRUCTURES mmmmmmmil' Non -accredited Levee, Dike, or Floodwall OTHER FEATURES (0:::t182 Cross Sections with 1% Annual Chance Water Surface Elevation (BFE) - - - - Coastal Transect --- -' Coastal Transect Baseline - Profile Baseline Hydrographic Feature ^^^^N 513^^^^N Base Flood Elevation Line (BFE) Limit of Study Jurisdiction Boundary NOTES TO USERS For information and questions about this map, available products associated with this FIRM including historic versions of this FIRM, how to order products or the National Flood Insurance Program in general, please call the FEMA Map Information eXchange at 1-877-FEMA-MAP (1-877-336-2627) or visit the FEMA Map Service Center website at http://msc.fema.gov. Available products may include previously issued Letters of Map Change, a Flood Insurance Study Report, and/or digital versions of this map. Many of these products can be ordered or obtained directly from the website. Users may determine the current map date for each FIRM panel by visiting the FEMA Map Service Center website or by calling the FEMA Map Information eXchange. Communities annexing land on adjacent FIRM panels must obtain a current copy of the adjacent panel as well as the current FIRM Index. These may be ordered directly from the Map Service Center at the number listed above. For community and countywide map dates refer to the Flood Insurance Study report for this jurisdiction. To determine if flood insurance is available in the community, contact your Insurance agent or call the National Flood Insurance Program at 1-800-638-6620. Base map information shown on this panel was provided by the USDA-FSA Aerial Photography Field Office. This information was derived from digital orthophotography at a scale of 1:12,000 and 1-meter pixel resolution from photography dated 2009. SCALE Map Projection: ' NAD 1983 StatePlane Washington North FIPS 4601 Feet; Western Hemisphere; Vertical Datum: NAVD 88 1 inch = 1,000 feet 1:12,000 0 1,000 2,000 4,000 Feet Meters 0 255 510 1,020 PANEL LO CATO R * PANEL NOT PRINTED fir Q NATIONAL FLOOD INSURANCE PROGRAM FLOOD INSURANCE RATE MA" SNOHOMISH COUNTY, WASHINGTON (AND INCORPORATED AREAS) 0�4A��E,1,� PANEL 1315 OF 1575 ° x ��rgND S�GJ4 ]PEMA Panel Contains: COMMUNITY NUMBER PANEL SUFFIX EDMONDS, CITY OF 530163 1315 F LYNNWOOD, CITY OF 530167 1315 F MOUNTLAKE TERRACE, 530170 1315 F CITY OF SNOHOMISH COUNTY 535534 1315 F WOODWAY, TOWN OF 530308 1315 F VERSION NUMBER 2.3.2.1 MAP NUMBER 53061C1315F EFFECTIVE DATE Packet Pg. 238 8.1.i 117c, i syl Existing and Updated Flood Plain Comparison Water Front Area Scale 1 inch = 500 feet Packet Pg. 239 SM ON. 701 r01 8.2 City Council Agenda Item Meeting Date: 12/13/2016 Presentation of a TIB Grant for construction funding for the 76th Ave & 212th St. Intersection Improvements (5 min) Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On November 22, 2016, City Council authorized the Mayor to sign Supplemental Agreement #8 with David Evans & Associates for the 76th Ave. W @ 212th St. SW Intersection Improvement project Staff Recommendation Forward this item to the consent agenda for approval at the January 3, 2017, City Council meeting. Narrative The City will receive a $2.24 million grant from the Washington State Transportation Improvement Board (TIB) for the 76th Avenue and 212th Street Intersection Improvement project and the Bike2Health project (new bike lanes on 76th Ave and 212th St). The projects will be advertised together for construction bids in early 2017, in order for construction to begin in Spring 2017. Background: 76th Ave at 212th Street is one of the busiest signalized intersections in the City and is served by two federally classified minor arterial streets. The intersection experiences long queues during peak commute and school hours due to the limited capacity of the intersection. Both approaches of 76th Ave have two shared lanes with no dedicated left turn lane. The left turn volumes are very high, and are timed independently by split phasing signal timing. The proposed improvement will provide dedicated left turn lanes on 76th Ave and concurrent turning movements during the protected left turn phase. This project will increase the capacity and improve intersection signal operation, traffic flow, vehicle delay, and air quality by reducing vehicle emissions. Various utility upgrades and overhead utility conversion are being incorporated in the project. Bike lanes will also be added on all approaches as part of this project, extending approximately 300' from the intersection. This project is being combined with the Bike2Health project, consisting of adding bike lanes and wayfinding signs at various locations throughout the City. Attachments: TIB Grant Agreement Packet Pg. 242 8.2.a fWashington State Transportation Improvement Board Fuel Tax Grant Agreement City of Edmonds 8-1-139(003)-1 76th Avenue W and 212th Street SW 220th St SW to Olympic View Dr and 84th Ave to 72nd Ave STATE OF WASHINGTON TRANSPORTATION IMPROVEMENT BOARD AND City of Edmonds AGREEMENT 8-1-139(003)-1 THIS GRANT AGREEMENT (hereinafter "Agreement") for the 76th Avenue W and 212th Street SW, 220th St SW to Olympic View Dr and 84th Ave to 72nd Ave (hereinafter "Project") is entered into by the WASHINGTON STATE TRANSPORTATION IMPROVEMENT BOARD (hereinafter "TIB") and City of Edmonds, a political subdivision of the State of Washington (hereinafter "RECIPIENT"). 1.0 PURPOSE TIB hereby grants funds in the amount of $2,245,318 for the project specified above, pursuant to terms contained in the RECIPIENT'S Grant Application, supporting documentation, chapter 47.26 RCW, title 479 WAC, and the terms and conditions listed below. 2.0 SCOPE AND BUDGET The Project Scope and Budget are initially described in RECIPIENT's Grant Application and incorporated by reference into this Agreement. Scope and Budget will be further developed and refined, but not substantially altered during the Design, Bid Authorization and Construction Phases. Any material alterations to the original Project Scope or Budget as initially described in the Grant Application must be authorized by TIB in advance by written amendment. 3.0 PROJECT DOCUMENTATION TIB requires RECIPIENT to make reasonable progress and submit timely Project documentation as applicable throughout the Project. Upon RECIPIENT's submission of each Project document to TIB, the terms contained in the document will be incorporated by reference into the Agreement. Required documents include, but are not limited to the following: a) Project Funding Status Form b) Bid Authorization Form with plans and engineers estimate c) Award Updated Cost Estimate d) Bid Tabulations e) Contract Completion Updated Cost Estimate with final summary of quantities f) Project Accounting History 4.0 BILLING AND PAYMENT The local agency shall submit progress billings as project costs are incurred to enable TIB to maintain accurate budgeting and fund management. Payment requests may be submitted as Fuel Tax Agreement Page 1 of 5 November 2012 Packet Pg. 243 8.2.a �" f, Washington State Transportation Improvement Board 8-1-139(003)-1 '� Fuel Tax Grant Agreement often as the RECIPIENT deems necessary, but shall be submitted at least quarterly if billable amounts are greater than $50,000. If progress billings are not submitted, large payments may be delayed or scheduled in a payment plan. 5.0 TERM OF AGREEMENT This Agreement shall be effective upon execution by TIB and shall continue through closeout of the grant or until terminated as provided herein, but shall not exceed 10 years unless amended by the Parties. c 6.0 AMENDMENTS m This Agreement may be amended by mutual agreement of the Parties. Such amendments shall P: not be binding unless they are in writing and signed by persons authorized to bind each of the Parties. ° 7.0 ASSIGNMENT The RECIPIENT shall not assign or transfer its rights, benefits, or obligations under this Agreement without the prior written consent of TIB. The RECIPIENT is deemed to consent to assignment of this Agreement by TIB to a successor entity. Such consent shall not constitute a waiver of the RECIPIENT's other rights under this Agreement. 8.0 GOVERNANCE & VENUE This Agreement shall be construed and interpreted in accordance with the laws of the state of Washington and venue of any action brought hereunder shall be in the Superior Court for Thurston County. 9.0 DEFAULT AND TERMINATION 9.1 NON-COMPLIANCE L a) In the event TIB determines, in its sole discretion, the RECIPIENT has failed to Q comply with the terms and conditions of this Agreement, TIB shall notify the RECIPIENT, in writing, of the non-compliance. b) In response to the notice, RECIPIENT shall provide a written response within 10 m business days of receipt of TIB's notice of non-compliance, which should include either a detailed plan to correct the non-compliance, a request to amend the Project, or a denial E accompanied by supporting details. c) TIB will provide 30 days for RECIPIENT to make reasonable progress toward r Q compliance pursuant to its plan to correct or implement its amendment to the Project. d) Should RECIPIENT dispute non-compliance, TIB will investigate the dispute and may withhold further payments or prohibit the RECIPIENT from incurring additional reimbursable costs during the investigation. 9.2 DEFAULT RECIPIENT may be considered in default if TIB determines, in its sole discretion, that: Fuel Tax Agreement Page 2 of 5 November 2012 Packet Pg. 244 8.2.a ■� Washington State Transportation Improvement Board 8-1-139(003)-1 Fuel Tax Grant Agreement a) RECIPIENT is not making reasonable progress toward correction and compliance. b) TIB denies the RECIPIENT's request to amend the Project. c) After investigation TIB confirms RECIPIENT'S non-compliance. TIB reserves the right to order RECIPIENT to immediately stop work on the Project and TIB may stop Project payments until the requested corrections have been made or the Agreement has been terminated. 9.3 TERMINATION a) In the event of default by the RECIPIENT as determined pursuant to Section 9.2, TIB shall serve RECIPIENT with a written notice of termination of this Agreement, which shall be served in person, by email or by certified letter. Upon service of notice of termination, the RECIPIENT shall immediately stop work and/or take such action as may be directed by TIB. b) In the event of default and/or termination by either PARTY, the RECIPIENT may be liable for damages as authorized by law including, but not limited to, repayment of grant funds. c) The rights and remedies of TIB provided in the AGREEMENT are not exclusive and are in addition to any other rights and remedies provided by law. 9.4 TERMINATION FOR NECESSITY TIB may, with ten (10) days written notice, terminate this Agreement, in whole or in part, because funds are no longer available for the purpose of meeting TIB's obligations. If this Agreement is so terminated, TIB shall be liable only for payment required under this Agreement for performance rendered or costs incurred prior to the effective date of termination. USE OF TIB GRANT FUNDS TIB grant funds come from Motor Vehicle Fuel Tax revenue. Any use of these funds for anything other than highway or roadway system improvements is prohibited and shall subject the RECIPIENT to the terms, conditions and remedies set forth in Section 9. If Right of Way is purchased using TIB funds, and some or all of the Right of Way is subsequently sold, proceeds from the sale must be deposited into the RECIPIENT's motor vehicle fund and used for a motor vehicle purpose. 11.0 INCREASE OR DECREASE IN TIB GRANT FUNDS At Bid Award and Contract Completion, RECIPIENT may request an increase in the TIB funds for the specific project. Requests must be made in writing and will be considered by TIB and awarded at the sole discretion of TIB. All increase requests must be made pursuant to WAC 479-05-202 and/or WAC 479-01-060. If an increase is denied, the recipient shall be liable for costs incurred in excess of the grant amount. In the event that final costs related to the specific project are less than the initial grant award, TIB funds will be decreased and/or refunded to TIB in a manner that maintains the original ratio between TIB funds and total project costs. Fuel Tax Agreement Page 3 of 5 November 2012 Packet Pg. 245 8.2.a Washington State Transportation Improvement Board 8-1-139(003)-1 Fuel Tax Grant Agreement 12.0 INDEPENDENT CAPACITY The RECIPIENT shall be deemed an independent contractor for all purposes and the employees of the RECIPIENT or any of its contractors, subcontractors, and employees thereof shall not in any manner be deemed employees of TIB. 13.0 INDEMNIFICATION AND HOLD HARMLESS The PARTIES agree to the following: Each of the PARTIES, shall protect, defend, indemnify, and save harmless the other PARTY, its officers, officials, employees, and agents, while acting within the scope of their employment as such, from any and all costs, claims, judgment, and/or awards of damages, arising out of, or in any way resulting from, that PARTY's own negligent acts or omissions which may arise in connection with its performance under this Agreement. No PARTY will be required to indemnify, defend, or save harmless the other PARTY if the claim, suit, or action for injuries, death, or damages is caused by the sole negligence of the other PARTY. Where such claims, suits, or actions result from the concurrent negligence of the PARTIES, the indemnity provisions provided herein shall be valid and enforceable only to the extent of a PARTY's own negligence. Each of the PARTIES agrees that its obligations under this subparagraph extend to any claim, demand and/or cause of action brought by, or on behalf of, any of its employees or agents. For this purpose, each of the PARTIES, by mutual negotiation, hereby waives, with respect to the other PARTY only, any immunity that would otherwise be available to it against such claims under the Industrial Insurance provision of Title 51 RCW. In any action to enforce the provisions of the Section, the prevailing PARTY shall be entitled to recover its reasonable attorney's fees and costs incurred from the other PARTY. The obligations of this Section shall survive termination of this Agreement. 14.0 DISPUTE RESOLUTION a) The PARTIES shall make good faith efforts to quickly and collaboratively resolve any dispute arising under or in connection with this AGREEMENT. The dispute resolution process outlined in this Section applies to disputes arising under or in connection with the terms of this AGREEMENT. b) Informal Resolution. The PARTIES shall use their best efforts to resolve disputes promptly and at the lowest organizational level. c) In the event that the PARTIES are unable to resolve the dispute, the PARTIES shall submit the matter to non -binding mediation facilitated by a mutually agreed upon mediator. The PARTIES shall share equally in the cost of the mediator. d) Each PARTY agrees to compromise to the fullest extent possible in resolving the dispute in order to avoid delays or additional incurred cost to the Project. e) The PARTIES agree that they shall have no right to seek relief in a court of law until and unless the Dispute Resolution process has been exhausted. Fuel Tax Agreement Page 4 of 5 November 2012 Packet Pg. 246 8.2.a 04 Washington State Transportation Improvement Board 8-1-139(003)-1 ' Fuel Tax Grant Agreement 15.0 ENTIRE AGREEMENT This Agreement, together with the RECIPIENT'S Grant Application, the provisions of chapter 47.26 Revised Code of Washington, the provisions of title 479 Washington Administrative Code, and TIB Policies, constitutes the entire agreement between the PARTIES and supersedes all previous written or oral agreements between the PARTIES. 16.0 RECORDS MAINTENANCE The RECIPIENT shall maintain books, records, documents, data and other evidence relating to this Agreement and performance of the services described herein, including but not limited to accounting procedures and practices which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Agreement. RECIPIENT shall retain such records for a period of six years following the date of final payment. At no additional cost, these records, including materials generated under the Agreement shall be subject at all reasonable times to inspection, review or audit by TIB personnel duly authorized by TIB, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. Approved as to Form Attorney General M Signature on file Guy Bowman Assistant Attorney General Lead Agency Chief Executive Officer Date Print Name Transportation Improvement Board Executive Director Date Print Name Fuel Tax Agreement Page 5 of 5 November 2012 Packet Pg. 247 8.3 City Council Agenda Item Meeting Date: 12/13/2016 Approval of Expenditure for Historic Information Panels (20 min.) Staff Lead: Dave Teitzel Department: City Council Preparer: Andrew Pierce Background/History The Edmonds Historic Preservation Commission ("HPC"), Edmonds Museum, and Edmonds Arts & Cultural Services Department have worked together to develop a concept to preserve and celebrate Edmonds' cultural history as a logging and shingle mill town -especially since our town recently celebrated its 125th anniversary. The production and shipping of logging and wood products to markets in California and Alaska was the engine of Edmonds' economy at the turn of the 201h Century. Now, virtually nothing tangible remains to remind residents and visitors or our heritage and that memory is being lost to the fog of time. The HPC fully supports development and installation of outdoor interpretative panels to display to pedestrians what the logging and mill aspects of Edmonds looked like at the turn of the 20th Century. (See attached HPC meeting minutes for discussion). Staff Recommendation Include in the 2016 Council Contingency Fund, which has a current balance of $20,000, the expense of $9,800 for development and installation of two interpretative panels. Narrative Two interpretative panels of approximately 18" x 60" (similar to the size and design of the existing interpretative panel at Marina Beach Park) are proposed to display photos of the logging and mill industry in Edmonds at the turn of the century. Drafts of the design of the two panels are attached as Exhibits 2 and 3. The first panel will be mounted along the bluff at the southern end of Sunset Ave and will feature an excellent photo of the line of mills along the waterfront at that time, accompanied by a narrative explaining the scene. This panel will be installed at the approximate spot where the historic photo was taken along the southern end of Sunset Avenue, providing the viewer with a unique "then vs. now" experience. The second will be mounted along the northern portion of the Yost Park walking trail near a well-preserved old growth cedar stump that still clearly bears the springboard notches used by the logging crew, featuring a photo of a two man crew manually felling a giant cedar while standing on spring boards. This panel will also have a narrative describing the logging process in Edmonds at the turn of the century. Both panels will provide the observer a wonderful glimpse into Edmonds' logging and mill heritage -an experience in the natural setting without the need to visit the museum to page through old photo albums. The panels will be constructed of UV -resistant polycarbonate that will last for decades -similar to the interpretative panel at Marina Beach Park showing the Olympic Mountain Packet Pg. 248 8.3 Range. The cost of each panel is $4,900, including a design fee of $2,700 and a production/mounting fee of $2,200. The project management of this project will be handled by the Edmonds Cultural Services Department, and field installation will be handled by Edmonds Public Works to minimize project expenses. This item supports Strategic Action Item 1(e). Attachments Exhibit 1: Historic Preservation Board Meeting Minutes (relevant sections highlighted). 1(A): January 14, 2016 1(B): June 11, 2015 1(Q July 9, 2016 1(D): October 8, 2015 Exhibit 2: Draft; Information Panel 1 Exhibit 3: Draft; Information Panel 2 Attachments: Exhibit 1(A) Exhibit 1(B) Exhibit 1(C) Exhibit 1(D) Exhibit 2 Exhibit 3 Packet Pg. 249 8.3.a EXHIBIT 1(A) CITY OF EDMONDS HISTORIC PRESERVATION COMMISSION SUMMARY MINUTES OF REGULAR MEETING January 14, 2016 CALL TO ORDER AND ROLL CALL Chair Scott called the meeting of the Edmonds Historic Preservation Commission to order at 5:30 p.m. in the 3rd Floor Conference Room of City Hall, 121 — 5"' Avenue North. She read the Commission's Mission Statement. COMMISSIONERS PRESENT Emily Scott, Chair Larry Vogel, Vice Chair Sandra Allbery Chris Deiner-Karr Eric Livingston Tim Raetzloff Steve Waite Dave Teitzel, City Council Member READING/APPROVAL OF MINUTES STAFF PRESENT Rob Chave, Planning Manager Diane Cunningham, Administrative Assistant COMMISSIONER LIVINGSTON MOVED TO APPROVE THE MINUTES OF DECEMBER 10, 2015 AS PRESENTED. COMMISSIONER ALLBERY SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY. AGENDA ADDITIONS/CHANGES A discussion of the Commission's Guide Brochure was added to the agenda. The remainder of the agenda was accepted as presented. REQUESTS FROM THE AUDIENCE There were no audience comments. WEB UPDATES Chair Scott noted that the list of current Commissioners and City Council Representatives needed to be updated. NEW BUSINESS Discussion on Museum Maintenance Items Commissioner Allbery reported that the Edmonds Museum has designated a new committee in charge of maintenance and repairs, and the committee has prepared a list of problems and projects that need to be addressed. She provided a copy of the list for the Commission's information and pointed out the items that would be of particular interest to the Commission. It was noted that the building is owned by the City of Edmonds, so the intent is to present the list to the City's Public Works Department. Commissioner Waite agreed to work with the committee and provide direction as to whether or not a Certificate Q a Packet Pg. 250 8.3.a of Appropriateness would be required for some of the projects on the list. Commissioner Allbery agreed to forward a list of the Museum's Maintenance Committee Members to Commissioner Waite. Discussion on Expired Applications and Assigned Duties Ms. Cunningham provided a list of properties for which applications have already been prepared, and Chair Scott recommended that Commissioners review the hard copy applications, update the information, and enter it into an on-line document that can be easily shared. Chair Scott also invited Commissioners to review the actual application form and identify potential changes. It was suggested that staff contact the City's IT Department to discuss the option of making the application form available on line. Commissioners Deiner-Karr and Livingston agreed to review and update the hard copy applications and convert them into a shareable digital format. The second step will be to create a digital application form and transcribe the existing applications into word documents that can be altered and updated. They agreed to report their progress at the next meeting. Discussion on Interpretive Signage Along Sunset Avenue and at Yost Park Council Member Teitzel said the concept is to set up interpretive signage to celebrate the City's heritage as a logging and shingle town. Currently proposed is a sign at the south end of Sunset Avenue that would provide a historic picture of the mills that were located along the waterfront at the turn of the century, along with descriptive information. Another sign is proposed for Yost Park near a large, old -growth cedar stump that has springboard notches. He has met with representatives from the Parks, Recreation and Cultural Services Department, who have indicated support. He has also worked with representatives from Historical Society to identify old pictures that would work for both locations. The current task is to prepare information for the text, and Vice Chair Vogel has agreed to write the text as soon as the information has been collected. Once a draft layout of the two signs has been prepared, he will work with City staff to discuss the next steps. UNFINISHED BUSINESS Geo Caching Event in May to Raise Awareness of Historic Preservation Commissioner Deiner-Karr reported that she is meeting with a geo cache group in Seattle on January 18'h to talk about the concept, and then she will pull together a team to put out the caches. The idea is to include properties on the Register, as well as other historic sites in the City, in a historical hunt. Commissioner Deiner-Karr agreed to prepare a plan and cost estimates and then report to the Commission at their next meeting. Guide Brochure Ms. Cunningham reported that Mr. Chave updated the Guide Brochure, and it has been reproduced. Copies were provided to each of the Commissioners. It was noted that there is only one box (160) of the 2016 calendars left. Commissioner Deiner- Karr agreed to distribute a large portion of the remaining calendars. North Sound Church Nomination for Register Mr. Chave expressed his belief that the North Sound Church application appears to meet the minimum criteria for listing the Q property on the Register based on its condition 50 years ago. While it is not a stellar example of architecture, it has local r significance. t x COMMISSIONER RAETZLOFF MOVED THAT THE COMMISSION NOMINATE THE NORTH SOUND w CHURCH FOR INCLUSION ON THE EDMONDS REGISTER OF HISTORIC PLACES BASED ON PAST DICUSSIONS AND FURTHER REVIEW OF THE MATERIALS PRESENTED TO THE COMMISSION. COMMISSIONER DEINER-KARR SECONDED THE MOTION, WHICH CARRIED 6-1, WITH COMMISSIONER WAITE VOTING IN OPPOSITION. c�c r a Commissioner Waite pointed out that the BOLA Report did not find the property to be worthy of inclusion on the Register. However, the report did indicate that it could be a contributing element of a historic district. He recalled Mr. Lien's previous presentation regarding the significance and integrity of the structure. While the property could meet some of the criteria, other criteria could not be met. While he would not be offended by including the property on the Register, he reminded the Commission that they use the Department of the Interior's Criteria as a guide. Mr. Chave pointed out that in order to comply with the national guidelines, the Commission would have to conclude that the structure's significance stemmed from its existence in the 1950s. Commissioner Raetzloff acknowledged that the building was moved from its original location and Historic Preservation Commission Minutes January 14, 2016 Page 2 Packet Pg. 251 was substantially remodeled in about 1953. However, he argued that the 1950s was the structure's greatest period of historical significance, in that the church was a very vital organization at that time. There have only been small changes since 1953, with the exception of the bell tower, and the building has stayed substantially the same for more than 60 years. The nomination was scheduled for a public hearing before the Commission on February I Ph. NEW BUSINESS No new business was scheduled on the agenda. ACTION ITEMS Election of 2016 Officers THE COMMISSIONERS VOTED UNANIMOUSLY IN FAVOR OF THE NOMINATIONS MADE AT THE DECEMBER 10, 2015 MEETING THAT COMMISSIONER SCOTT SERVE AS CHAIR OF THE COMMISSION AND COMMISSIONER VOGEL SERVE AS VICE CHAIR OF THE COMMISSION IN 2016. Vice Chair Vogel said one of his goals for 2016 is to work more closely and forge a better bond with the Historical Society. He would also like more properties to be added to the Register and for the Commission to pursue the concept of creating a historic district in downtown Edmonds. HISTORIC PRESERVATION COMMISSION CHAIR COMMENTS Again, Chair Scott stressed the importance of updating the existing applications and creating digital files. Once this has been done, the intent is to divide the properties amongst the Commissioners to further pursue. The goal is to have the updates completed by the Commission's next meeting on February 11"'. Chair Scott reminded the Commissioners to check their City email accounts on a regular basis for communications from her and staff. Mr. Chave announced that Commissioners now have a log -in and password that accesses a very specific part of the City's FTE site. It can be used to upload, download and exchange City files. Instructions will be sent to their official City email account. Chair Scott said she is looking forward to 2016. She has been working closely with Vice Chair Vogel and Mayor Earling, and she hopes to work more closely with the City Council on historic preservation, as well. She will also work on the 2017 N calendar, using a "midcentury" theme. T HISTORIC PRESERVATION COMMISSIONER COMMENTS Q T Commissioner Deiner-Karr suggested the Commission review the work -flow process for applications to help the Commission get to a conclusion much faster. For example, the Commission should consider early in the application process whether or not a property is viable for the Register and meets the criteria. Commissioner Waite commented that this would require the w Commissioners to gain a better understanding of the Department of the Interior's criteria. Chair Scott agreed to consider options for additional training in this regard. a) E z Council Member Teitzel announced that he has been assigned to serve as the City Council's liaison to the Historic Preservation Commission, and he is pleased to have the opportunity to work with them in 2016. Q ADJOURNMENT The meeting was adjourned at 6:47 p.m. Historic Preservation Commission Minutes January 14, 2016 Page 3 Packet Pg. 252 r. Attachment: Exhibit 1(A) (1727 : Approval of Expenditure for Historic Information Panels) 8.3.b EXHIBIT 1(B) CITY OF EDMONDS HISTORIC PRESERVATION COMMISSION SUMMARY MINUTES OF REGULAR MEETING June 11.) 2015 CALL TO ORDER AND ROLL CALL Chair Scott called the meeting of the Edmonds Historic Preservation Commission to order at 5:35 p.m. in the 3rd Floor Conference Room of City Hall, 121 — 5d' Avenue North. COMMISSIONERS PRESENT Emily Scott, Chair Larry Vogel, Vice Chair Sandra Allbery Chris Deiner-Karr Eric Livingston Tim Raetzloff Dave Teitzel Steve Waite Kristiana Johnson, City Council Member Lora Petso, City Council Member READING/APPROVAL OF MINUTES STAFF PRESENT Rob Chave, Planning Manager Diane Cunningham, Administrative Assistant COMMISSIONERS ABSENT Katie Bojakowski (excused) Gerry Tays (excused) COMMISSIONER TEITZEL MOVED TO APPROVE THE MINUTES OF MAY 14, 2015 AS SUBMITTED. COMMISSIONER ALLBERY SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY. AGENDA ADDITIONS/CHANGES The 2016 Historic Calendar was added to the agenda under "New Business." A presentation of three concepts prepared by m Commissioner Teitzel and a discussion on the plaque ceremony for the Profitt/Astell House were added under "Unfinished r Business." The remainder of the agenda was approved as presented. REQUESTS FROM THE AUDIENCE z x w There was no one in the audience. E COMMITTEE REPORTS t r Q Registration Committee The Registration Committee did not have any specific items to report. Packet Pg. 254 8.3.b Education and Outreach Committee Vice Chair Vogel reported that the Senior Center invited him to lead a historic walk (Stages of History) on August rich at 10:00 a.m. It will start at the Edmonds Senior Center and continue into the downtown core. He invited interested Commissioners to join the tour. Preservation Planning Committee The Preservation Planning Committee did not have any items to report. South Snohomish County Historical Society Commissioner Allbery reported that the Edmonds Historical Museum's plaza project is underway, and most of the pavers have been installed. Tomorrow they will begin placing the personalized engraved paving tiles. They have collected $6,700 in to date through the sale of tiles, and there are still some available. The purchase form is available on the Museum's website. c The goal is to have all the tiles in place for the City's 125 b Anniversary celebration. The school bell will return and become a the centerpiece of the plaza. 0 Commissioner Allbery also reported that the Edmonds Historical Museum is forming a search committee for a new director. c° E She invited Commissioners to contact Barbara Fahey with any leads. L0 c WEB UPDATES L 0 No website updates were noted. Chair Scott encouraged the Commissioners to visit the site and note potential changes. w x NEW BUSINESS L0 d L Discussion on Main Street Program r Council Member Petso reported that at its last retreat, the City Council discussed the concept of creating a historic district (Main Street Program) in the downtown. She and Council Member Johnson met with Mr. Chave and Shane Hope to map out Q. a plan for moving the concept forward. Mr. Chave agreed to seek feedback from the consultant who is working on the w inventory about how to present the concept to the property owners. They agreed it would be appropriate to start small (close ,- to the fountain) and expand later as appropriate. It was noted that the cooperation and participation of the property owners 0 would be crucial. They also briefly discussed the additional review requirements associated with the program and whether or c not it would require the City to hire an additional staff person. Commissioner Deiner-Karr agreed to research the criteria for Q. participating in the Main Street Program, as well as example programs from towns throughout the State. She further agreed Q to meet with Council Members Petso and Johnson to review her research results. At their next meeting, they agreed to discuss how staff could assist the Commission in moving the concept forward. Council Member Johnson recalled that Mr. N Chave previously agreed to obtain a list of all the property owners in the downtown and prepare a map to identify the district. r Uudating Register AvOication m Ms. Cunningham provided hard copies of the Register application and brochure and invited the Commissioners to share their r thoughts on how the two documents could be updated. For example, she suggested it would be helpful to have the email addresses of property owners. Commissioner Deiner-Karr suggested that directions for filling out the application would also be helpful. The Commissioners discussed making the application and brochure available in electronic format. They agreed w to review the document during the next month and send their comments to Ms. Cunningham. d z 2016 Historic Calendar Vice Chair Vogel provided a mock up to illustrate what the 2016 calendar would look like. He reminded the Commission that the calendar would play off the City's 125th Anniversary and feature one decade each month. Commissioner Deiner- Q Karr announced that she has a bundle of photographs depicting Edmonds in the late 1800s and early 1900s that have never been seen. Chair Scott reminded Commissioners of their assignments to research particular decades and forward a rough timeline of dates and associated pictures to Vice Chair Vogel. She agreed to send out an email reminding the Commissioners of their assignments. The Commissioners indicated support for the calendar design and content, as proposed. However, it was discussed that it should be noted throughout that the calendar was prepared by the Historic Preservation Commission. Historic Preservation Commission Minutes June 11, 2015 Page 2 Packet Pg. 255 8.3.b Commissioner Waite cautioned that, as they move forward with the calendar program, the pictures and written information must be in context to historic buildings and sites. While photographs of everyday life in Edmonds might be appropriate, they must be associated with a historic structure or site. It was discussed that people bring context to a site in a period way. Chair Scott and Vice Chair Vogel agreed to choose photographs that are consistent with the Commission's mission, but communicative of so much more than just a structure. Discussion on Plaque Mock Up Commissioner Waite recalled that the Commission previously discussed that the current plaques are oftentimes not visible, and they do not provide enough information. The proposed new plaque would include space for an informational brochure that links the plaque to the Historic Preservation Commission. They discussed whether the Commission or property owner would be responsible for filling the information boxes. It was suggested that rather than using paper brochures, the plaques could include a Quick Response (QR) Code, which could be updated immediately when changes are needed. Questions were raised about how property owners would feel about having the boxes in their front yards, and who would pay for them. The Commissioners agreed that the Preservation Planning Committee would meet and discuss the following: cost for each plaque, who will pay for the plaques and their installation, and should property owners be allowed to opt out of the new plaque design. They also agreed to solicit feedback from owners of property on the Register regarding the new alternative. Three Concepts Presented by Commissioner Teitzel Commissioner Teitzel raised concern that there are not enough visual reminders along the waterfront of the approximately 14 lumber and shingle mills that previously existed. He reported on the items he found relative to reminders of what was previously there as he walked from the jetty to the dog park. Because lumber and shingle mills are the City's heritage and what drove Edmonds economically, he suggested it would be appropriate to place a diorama in the grassy swale at the park located south of the ferry terminal to depict what Edmonds looked like at the turn of the century. The Commissioners voiced support for the concept, which is consistent with their mission. Possible options for moving it forward include partnering with the Edmonds Historical Museum and soliciting private funding from residents. It was also suggested that the Commission contact the Parks, Recreation and Cultural Services Director regarding the possibility of partnering with the City to integrate the project into either the Marina Beach Park Master Plan or the Senior Center Project. Commissioner Teitzel agreed to make contact with both Carrie Hite and Frances Chapin from the Parks, Recreation and Cultural Services Department. Commissioner Teitzel provided a picture of an old -growth cedar stump that is located about a quarter mile in on the N left side of Woodway Park Road. The stump is about five feet in diameter, and he estimated the tree was probably r 200 feet tall at one time. A springboard notch is still visible from the street, and he can easily imagine loggers using the springboards to saw the tree down. He suggested they find a similar stump in Edmonds and move it to the o0 edge of Yost Park where it would be visible from Main Street. r Commissioner Teitzel reported that his friend recently purchased the house at 209 Caspers Street and is considering the possibility of listing the house on the Edmonds Register of Historic Places. It was noted that an w application was already prepared for the property, but the previous owners decided not to pursue it. Ms. Cunningham agreed to forward the application to Commissioner Teitzel, who would work with the property owner to move the application forward. t ACTION ITEMS Q Plaque Ceremony Profitt/Astell House Ms. Cunningham reported that she is working with the property owner and Mayor Earling to schedule a plaque ceremony for the Profitt/Astell House. She reviewed the potential dates, and the Commission asked Ms. Cunningham to schedule the ceremony for July 21" at 10:00 a.m. HISTORIC PRESERVATION COMMISSION CHAIR COMMENTS Chair Scott did not provide any additional comments. Historic Preservation Commission Minutes June 11, 2015 Page 3 Packet Pg. 256 8.3.b HISTORIC PRESERVATION COMMISSIONER COMMENTS None of the Commissioners provided comments. ADJOURNMENT The meeting was adjourned at 7:00 p.m. T m c M a c 0 M E L 0 4- i n L 0 A L 0 d L d Q. x W 4- 0 0 L Q. Q. r- N ti T m T t x W i; C d E t a Historic Preservation Commission Minutes June 11, 2015 Page 4 Packet Pg. 257 8.3.c Exhibit 1(C) CITY OF EDMONDS HISTORIC PRESERVATION COMMISSION SUMMARY MINUTES OF REGULAR MEETING July 9, 2015 CALL TO ORDER AND ROLL CALL Vice Chair Vogel called the meeting of the Edmonds Historic Preservation Commission to order at 5:30 p.m. in the 3rd Floor Conference Room of City Hall, 121 — 5d' Avenue North. He read the Commission's mission statement. COMMISSIONERS PRESENT Emily Scott, Chair (arrived at 6:30 p.m.) Lary Vogel, Vice Chair Sandra Allbery Katie Bojakowski (arrived at 5:35 p.m.) Chris Deiner-Karr Eric Livingston Tim Raetzloff Gerry Tays Dave Teitzel Kristiana Johnson, City Council Member Lora Petso, City Council Member READING/APPROVAL OF MINUTES STAFF PRESENT Rob Chave, Planning Manager Diane Cunningham, Administrative Assistant Frances Chapin, Arts & Cultural Services Manager COMMISSIONERS EXCUSED Steve Waite COMMISSIONER TEITZEL MOVED TO APPROVE THE MINUTES OF JUNE 11, 2015 AS SUBMITTED. COMMISSIONER DEINER-KARR SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY. AGENDA ADDITIONS/CHANGES U The discussion relative to the Frances Anderson Center Amphitheater was placed after "Requests from the Audience." A discussion related to an underwater archaeology survey was also added to the agenda, as was a discussion about whether or not to cancel the August meeting. z x w COMMISSIONER TAYS MOVED TO APPROVE THE AGENDA AS AMENDED. COMMISSIONER ALLBERY SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY. E z REQUESTS FROM THE AUDIENCE r There was no one in the audience. Q DISCUSSION RELATIVE TO THE FRANCES ANDERSON CENTER AMPHITHEATER Ms. Chapin briefly reviewed the Parks, Recreation and Cultural Services Department's proposal to replace the amphitheater structure. Mr. Chave explained that because the property is listed on the Edmonds Register of Historic Places, a Certificate of Appropriateness will be required. Staff is seeking feedback from the Commission as to whether or not the design concept Packet Pg. 258 8.3.c presented is appropriate for the site. He explained that if the Commissioners feel they have enough information to accept the conceptual design now, they could authorize staff to approve the building permit once it is submitted. They could also postpone action until an actual building permit application has been submitted. Commissioner Tays pointed out that, although the amphitheater is not listed on the Register, it was constructed in the 1950's and could have historic value. Ms. Chapin noted that the amphitheater was not part of the original Frances Anderson Center construction, and it has been modified several times over the years. The Commissioners agreed that the amphitheater would not meet the criteria for inclusion on the Register. However, they agreed that staff should create of record of the existing structure before it is demolished. Vice Chair Vogel agreed to take pictures and forward them to Ms. Chapin. Commissioner Deiner-Karr asked if the project includes changes to the grass area. Ms. Chapin said no changes are currently proposed for the grass step area, as people are very fond of the current configuration and it works well for the site. She provided additional details to illustrate how the project would fit on the site and complement the existing building. COMMISSIONER TAYS MOVED THAT THE COMMISSION AUTHORIZE STAFF TO DRAFT A CERTIFICATE OF APPROPRIATENESS FOR THE FRANCES ANDERSON CENTER AMPHITHEATER PROJECT. COMMISSIONER ALLBERY SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY. COMMITTEE REPORTS Registration Committee The Registration Committee did not have any items to report. Education and Outreach Committee Commissioner Teitzel pointed out that although there is a small plaque on the Edmonds Center for the Arts (ECA) property that identifies the building as historic, there is no plaque to identify the building as being on a historic register. Vice Chair Vogel explained that the small plaque on the property was part of the Stages of History Project that was funded by a Preserve America Grant. Ms. Chapin said the public art project was sponsored by the Edmonds Arts Commission, with participation from the Historic Preservation Commission. Commissioner Tays reminded the Commission that although the ECA Building is listed on the State's Register of Historic Places, it has not been added to the local register yet. He reported that he made a presentation to the County board that oversees the building several months ago, but they have yet to act on the Commission's recommendation that the building be added to the Edmonds Register of Historic Places. Commissioner Teitzel reported that the Education and Outreach Committee discussed the idea of expanding on the plaque r presentation events, which are covered by the local press and attended by the mayor. For example, Commissioners could make short presentations at local schools, particularly to students who are studying Washington State History, to share U information about the buildings and explain why they are important to the City's history. The Commissioners expressed r support for the concept to raise awareness and build advocates for historic preservation. Council Member Johnson recalled that Westgate Elementary celebrated its 50`h Anniversary a few years ago. Perhaps the school would be a good candidate for the Register, as well as an opportunity for some public outreach to students. It was discussed that the interior of the building w has been modified numerous times over the years, but the exterior has remained intact. d Commissioner Teitzel said the Education and Outreach Committee also discussed the concept of having the Historic z Preservation Commission take the lead on putting together "then and now" photos in concert with the Edmonds Museum and the South Snohomish County Historical Society. The Commissioners discussed the concept further, particularly how the Q photographs could be stored and used in the future. Preservation Planning Committee The Preservation Planning Committee did not have any items to report. Historic Preservation Commission Minutes July 9, 2014 Page 2 Packet Pg. 259 8.3.c South Snohomish County Historical Society Commissioner Allbery announced that brick sales for the plaza area are going well, and they are close to selling out the perimeter. She also announced that Caitlin Kelly has accepted the position as Director of the Edmonds Museum. Lastly, she announced that a reception to celebrate the new plaza is scheduled for August 9th from 1:00 to 5:00 p.m. Those in attendance will also have an opportunity to view the display that is being set up by students from the University of Washington. Vice Chair Vogel announced that the City will celebrate its 125th Anniversary on August 1lth. Commissioner Allbery advised that the museum will be open for the entire afternoon during the event, and they will serve their famous popcorn to people in attendance. Commissioner Definer -Karr thanked the Edmonds Museum for sponsoring the Old Settler's Picnic, which is attended by descendents. Vice Chair Vogel announced that the original Edmonds Elementary School Bell has been hung in its new structure at the plaza. The bell was installed in the original school in 1891. When the school was torn down in 1930, the bell was moved to the Hughes Memorial Church (5th and Dayton). When the church was demolished in 1959, the bell was put in storage and brought to the museum in the 1970's. To celebrate the return of the bell, people who purchase tiles for the plaza during the July 1 lth Summer Market will be invited to ring the bell. WEB UPDATES The Commission discussed the best approach for making web updates on a regular basis. It was noted that no changes are needed at this time. NEW BUSINESS Status of Applications for Historic Register Commissioner Tays said he approached the owner of property at 314 Caspers Street, who has lived in the home for 49 years. The owner believes the house was built by Anthony Caspers. Although there have been few, if any changes, to either the interior or exterior of the structure, it was not included in either of the two surveys. The owner said he has considered placing the property on the Register, but he has never been contacted by the Commission. Commissioner Teitzel reported that he met with the owner of the home at 209 Caspers Street, and he is amenable to having Q the house listed on the Register. However, he asked that the Commission provide him a letter that assures him there will be no restrictions on his ability to modify the house at some point in the future. The Commission discussed that if proposed N modifications would alter the historic integrity of the structure, the owner could remove the property from the Register at any 1- time. Although the City cannot guarantee there will be no restrictions if the property remains on the Register, Mr. Chave agreed to draft a letter outlining the process for obtaining a Certificate of Appropriateness and/or removing a structure from U the Register, if necessary. The Commissioners also agreed that the letter should offer the Commission's guidance and r expertise in identifying alternatives that maintain the historic integrity of the structure. z x Commissioner Teitzel announced that John Pauls has researched the property at 209 Caspers Street and provided historic w photographs. A former resident of the home, James Mueller, was a ceramics engineer who helped design the heat shields for the space shuttle. Commissioner Allbery also noted that his wife, Betty, taught dance lessons to a large number of local children. z August Commission Meeting Q As a quorum would be available, the Commissioners agreed not to cancel their August 13th meeting. Underwater Maritime Archaeology Commissioner Bojakowski presented a proposal for conducting a survey of the submerged historic piers in Edmonds. The survey would be conducted by her and her husband at cost as a community service and could be funded by a small grant from the City Council. She explained that the work could commence in the fall and would result in archeological drawings and possible 3-D visualization to illustrate the grand scheme of the historic pier. She suggested the Commission sponsor the Historic Preservation Commission Minutes July 9, 2014 Page 3 Packet Pg. 260 8.3.c project and forward a request to the City Council for grant funding. The Commissioners agreed that the project ties in with the Commission's mission, and the piers are related to the City's significant industrial past. Once documented, the underwater structures could be added to the Register. COMMISSIONER TAYS MOVED THAT THE COMMISSION AGREE TO SPONSOR THE PROJECT TO SURVEY THE SUBMERGED HISTORIC PIERS IN EDMONDS AS PROPOSED AND TO PURSUE A GRANT FROM THE CITY COUNCIL TO FUND THE WORK. COMMISSIONER ALLBERY SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY. Mr. Chave agreed to work with Commissioner Bojakowski, Council Member Petso, and Council Member Johnson to place the Commission's request on the City Council's agenda. Commissioner Bojakowski agreed to present the request to the City Council. Discussion on Status of 2016 Calendar Vice Chair Vogel reported that not a lot of progress occurred on the calendar project over the past month. Continued Discussion on Historic District -- Downtown Council Member Petso reported that she met with Council Member Johnson, Mr. Chave and Ms. Hope to discuss the idea of a downtown historic district. The Commissioners and staff discussed the differences between and the benefits of the Main Street Program and a downtown historic district. It was specifically noted that the Main Street Program would require the support of a full-time City employee. While not a requirement, it is likely that a full-time City employee would also be needed to administer a downtown historic district program. Mr. Chave briefly explained the requirements and costs associated with administering a mandatory program such as a downtown historic district. Council Member Petso advised that it would cost between $40,000 and $50,000 to hire a consultant to help the City establish a downtown historic district. Mr. Chave said another option is to hire an employee to oversee the establishment of the program, as well as its continued administrative requirements. Commissioner Deiner-Karr recalled that Commissioner Waite has done significant research on the concept of creating a downtown historic district. The Commissioners agreed to continue their discussion at the next meeting when they can avail themselves of Commissioner Waite's knowledge and research. They agreed that in addition to considering the pros and cons of a historic district, the discussion should also include ideas for obtaining support from property owners. Status of Commissioner Teitzel's Three Concepts r- N Commissioner Teitzel recalled the recommendation he made at the last meeting that a diorama be placed T somewhere along the waterfront to depict what Edmonds looked like at the turn of the century. Vice Chair Vogel suggested that the bump out on Sunset Avenue would be a good location for the diorama. Council Member C� Johnson recommended that the diorama be coordinated with one of the current projects in progress such as r Marina Beach Park, Senior Center, or Sunset Avenue. As agreed at the last meeting, Commissioner Teitzel said he discussed the idea with Frances Chapin from the Parks, Recreation and Cultural Services Department. Ms. x Chapin said she brought up the concept at a recent staff meeting, as well as a meeting of the Edmonds Arts w Commission. She suggested the best approach would be to form a committee of representatives from the Historic Preservation Commission, Edmonds Arts Commission, and the Parks, Recreation and Cultural Services Department to consider the concept as part of a bigger discussion about signage along the waterfront area. z Vice Chair Vogel suggested that the committee could also consider Commissioner Teitzel's previous suggestion Q about relocating a tree stump from a large tree in Edmonds to the edge of Yost Park where it would be visible from Main Street. ACTION ITEMS Discussion and Recommendation on Chances to the Historic Register Application Discussion of this item was postponed to the August 13`h meeting. Historic Preservation Commission Minutes July 9, 2014 Page 4 Packet Pg. 261 8.3.c Plaque Presentation for Profitt/Astell House on July 28th Ms. Cunningham said she worked with the property owner and the Mayor's office to schedule the plaque ceremony for the Profitt/Astell House on July 28th. Vice Chair Vogel agreed to meet with Ms. Cunningham to discuss the details of the event, and Ms. Cunningham agreed to send additional information to the Commissioners via email. Commissioner Deiner-Karr agreed to contact the property owner on 3rd Avenue to retrieve the plaque that was placed on his home since it is no longer listed on the Register. HISTORIC PRESERVATION COMMISSION CHAIR COMMENTS Chair Scott did not provide any additional comments. HISTORIC PRESERVATION COMMISSIONER COMMENTS Ms. Cunningham encouraged the Commissioners to view Andy Eccelshall's new mural above the new bookstore on 4"' Avenue. Commissioner Deiner-Karr announced that the Old Settler's Picnic will be on August 16th. Commissioner Bojakowski has prepared a poster to advertise the event throughout the community. The Edmonds Museum is sponsoring the event by paying the park fee, and she has received offers for further sponsorship. Vice Chair Vogel announced that the Edmonds Cemetery Board is sponsoring another "Walk Back in Time" event on July 16". Council Member Johnson said she will work with Commissioner Bojakowski to further the Commission's request for grant funding from the City Council for the underwater inventory. She will also work to move the downtown historic district concept further through the City Council. Commissioner Allbery encouraged the Commissioner's to attend the Edmonds Museum's reception on August 9th ADJOURNMENT The meeting was adjourned at 7:09 p.m. U a Historic Preservation Commission Minutes July 9, 2014 Page 5 Packet Pg. 262 Exhibit 1(D) 8.3.d CITY OF EDMONDS HISTORIC PRESERVATION COMMISSION SUMMARY MINUTES OF REGULAR MEETING October 8, 2015 CALL TO ORDER AND ROLL CALL Chair Scott called the meeting of the Edmonds Historic Preservation Commission to order at 5:30 p.m. in the 3rd Floor Conference Room of City Hall, 121 — 5d' Avenue North. COMMISSIONERS PRESENT Emily Scott, Chair Larry Vogel, Vice Chair Sandra Allbery Eric Livingston Tim Raetzloff Dave Teitzel Steve Waite Lora Petso, City Council Member COMMISSIONERS ABSENT Gerry Tays (excused) Chris Deiner-Karr (excused) Kristiana Johnson, City Council Member (excused) READING/APPROVAL OF MINUTES STAFF PRESENT Rob Chave, Planning Manager Diane Cunningham, Administrative Assistant OTHERS PRESENT David Peterson Margaret Peterson COMMISSIONER RAETZLOFF MOVED TO APPROVE THE MINUTES OF SEPTEMBER 10, 2015 AS SUBMITTED AND SEPTEMBER 17, 2015 AS AMENDED. COMMISSIONER ALLBERY SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY. T AGENDA ADDITIONS/CHANGES t The Commission added a discussion on possible modifications to the Cooper House (820 Maple Street) to the agenda. W REQUESTS FROM THE AUDIENCE E t No one in the audience indicated a desire to address the Commission during this portion of the meeting. r DISCUSSION ON POSSIBLE ADDITIONS TO COOPER (DR. PALMER) HOUSE (820 MAPLE STREET) Q David Peterson, Edmonds, said he and his wife moved to Edmonds from Southern California, purchasing a home that is listed on the Edmonds Register of Historic Places (820 Maple Street). Work needs to be done on the home, and he is seeking direction from the Commission. They have engaged the services of an architect, who is working on a proposal for the Commission's consideration. He advised that potential work includes: • Adding a garage. Packet Pg. 263 • Removing the asbestos siding to expose the original siding, which would be painted. • Renovating the attic space to provide an additional bedroom, which may require a small dormer. • Enlarging the decorative windows in the gables on the second story. The Commission agreed that a detached garage (or carriage house) or changes done inside the attic space would not concern the Commission. However, external changes, such as adding dormers and changing the size of windows, would raise more concern. They offered their assistance to the Peterson's architect to ensure the changes qualify for a Certificate of Appropriateness. They asked Ms. Cunningham to email the Petersons links to the Secretary of the Interior's Standards for additional guidelines. As general guidance, it was discussed that changes that modify the key historical elements of the structure should be avoided. COMMITTEE REPORTS Registration Committee Commissioner Raetzloff reported that he contacted an owner of historic property, but he has not heard back yet. He agreed to send a reminder next week. Education and Outreach Committee Vice Chair Vogel announced that he would address the Epic Writers Group on Monday, October 12th. His presentation will touch on history. Commissioner Teitzel reported that while he knocked on nearly 5,000 doors over the past weeks, he has run across properties that have historic interest. He has provided information to property owners about the Edmonds Register of Historic Properties, and two have indicated high interest. The Sears kit house at 6th and P that was constructed in 1910 is a well preserved home, and he will work with the owner to get an application going. He said he will continue to work with the owner of the Campbell Home at 209 Kaspers, who is still interested in pursuing an application for the Register. Also, he has agreed to meet with the elders of the North Sound Church to explain the Commission's interest in having the church on the Register. Preservation Planning Committee The Preservation Planning Committee did not have any activities to report. South Snohomish County Historical Society Commissioner Allbery reported that the Summer Market exceeded the prior year's income. She announced that the Scarecrow Festival is underway, and scarecrows are beginning to pop up around the City. The Heritage Days Dinner is scheduled for November 131h, and the deadline for the early dollar tickets was extended until October 201h Vice Chair Vogel reported that the plaza project is still evolving, and the next piece will be a timeline of Edmonds History, which will go on the display sign next to the bell tower. He is working closely with Clayton Moss, the plaza designer, and they are hoping to provide information at the Heritage Days Dinner that will offer interested people an opportunity to donate to and sponsor the project. x w NEW BUSINESS c d E New Contacts for Historic Register Commissioner Allbery said she has contacted the owners of a brick home at 923 Cedar Way that was built in 1931 by Robert Weller, the son-in-law of George Durbin, whose family owned retail businesses in Edmonds. She was able to answer their Q questions, and they are working on an application. She also reported that the owner of the Tucson House may have changed her mind again about adding the property to the Register. Protocol for Email Communications Between Commissioners Mr. Chave reviewed the content of a handout regarding the Open Public Meetings Act that was prepared by the Municipal Research and Services Center (MRSC). He cautioned the Commissioners to be careful about exchanging emails with each other about subjects that should be discussed in an open meeting. These situations could be interpreted as unadvertised Historic Preservation Commission Minutes June 11, 2014 Page 2 Packet Pg. 264 8.3.d public meetings. He also encouraged the Commissioners to use the City's email account for Commission business since it allows them to separate their public and personal emails. This avoids situations where private emails become the subject of public records requests. Discussions related to items that are coming before the Commission for a decision should only be discussed in an open public meeting, and any emails relative to the items should be distributed via Ms. Cunningham so they can become part of the record. The Commissioners discussed various situations and staff provided input and direction for best practices. Discussion on Adding Tree Stumps to Edmonds Historic Register Commissioner Teitzel read from Ordinance 3392 (Item A), which talks about safeguarding the heritage of the City as represented by the buildings, districts, objects, sites and structures that reflect significant elements of Edmonds history. He reported that he located an old cedar stump at Yost Park that could meet this criterion. It has springboard notches on it and the tree was most likely cut down and taken to one of the shingle mills at the waterfront. He provided a picture of the stump, which is about 60 feet south of the concrete barrier dam, and requested that the Commission provide feedback about whether it would be appropriate to pursue the stump for possible inclusion on the Register. Chair Scott suggested the Commission has three options to consider when addressing objects: adding them to the Register, creating a separate inventory for objects, or creating an education opportunity. After further discussion, the Commission generally agreed that stumps are not objects that would typically be included on a historic register. However, they indicated support for Chair Scott's suggestion of working with the Parks Department and the Edmonds Museum to create an educational exhibit. Commissioner Teitzel agreed to discuss the idea with representatives from the Parks Department and the Edmonds Museum. The Commission had a brief discussion about the Yost Dam site. It was noted that the Commission has been unable to obtain enough information to place the site on the Register. Chair Scott suggested that the Commission submit a form to the State that identifies the dam as a historic site. She agreed to print out the form for the Commission's continued discussion at their November 12th meeting. Status of 2016 Calendar Chair Scott reported that the calendar is nearly finished and should be ready to print within the next few days. It was discussed that the goal is to print the calendar before Thanksgiving. ACTION ITEMS Update on Demolition Permits T Ms. Cunningham reviewed that, as discussed at their last meeting, rather than having Commissioners visit sites and take pictures before historic structures are demolished, she copies pictures from Google Maps and incorporates them into the City's database. She asked if the Commissioners still want to be notified when a historic structure is being demolished. r They agreed that they still want to be notified of these situations. z x Discussion on Meeting Schedule for the Rest of the Year w The Commission agreed to hold its regularly scheduled meeting on November 12th. They discussed cancelling the December 1 Oth meeting but agreed to make the final decision on November 12th E t HISTORIC PRESERVATION COMMISSION CHAIR COMMENTS cvc r a Chair Scott thanked the Commissioners for attending and participating in the meeting. HISTORIC PRESERVATION COMMISSIONER COMMENTS Council Member Petso said she received an email from Council Member Johnson asking her to float the idea of having a table together for the Heritage Days Dinner on November 13th Historic Preservation Commission Minutes June 11, 2014 Page 3 Packet Pg. 265 8.3.d Commissioner Allbery announced that Rita Wicklund, a granddaughter of Mr. Yost, has made a number of paper donations to the museum in the last month. Along with the paper donations were some old reel-to-reel films. The films have been transferred to disks, and one of them shows the steeple coming off of the church at 6th and Dayton Street. ADJOURNMENT The meeting was adjourned at 6:55 p.m. F3 a Historic Preservation Commission Minutes June 11, 2014 Page 4 Packet Pg. 266 Exhibit 2 8.3.e a- FIR ' dd.. I # 'trl +4 F J � I iiii��rr t r 14 �F I r ■ % i .�lot I y II y .J 1 •� F� , ■: J ' it • ;j r t: Ir SOI ly ■ r�',., I :fir _ 'y 1 - +� JTit ' y IL f �■ �� 4& . t forr loca gian OLD CEDAR the gentle topography of Edmonds is the ideal tion to support he Pacific Northwest climax forest. For centuries t Western Redcedars and Western Hemlocks, many up to 700 years old and growing to 230 feet tall and 13 feet in diameter, dominated the landscape. These signature giants of the the full expression of t Blessed hv Nature, geography and climate the full expression of t old growth ecosystem kept the forest floor in perpetual shade, creating a cathedral -like space for the variety of plants and animals that comprise the old growth forest community. in the mid 1800's. the forests ' incredibly rich resource First encountered by Europeans reports of an apparently limitless magniTicence inspirea glowing . Led by pionee Edmonds founder George Brackett, the 1870's saw the beginning of t systematic clearing of Edmonds'old growth forest. Using only hand tools and muscle power, by the 1890's crews had cleared most of what is now downtown Edmonds, but there was lenty of surrounding forest left. As the big trees fell, logs were skidded by oxen and draft horses to the waterfront mills where they were converted to shingles, lumber and other forest products and shipped by rail and water to eager markets from Alaska to California. ring I ogger and 0 *f IISCOF 0 IS AITOM11MT r' • f�r I } • } Ilk F"qW I qL sir WAWT ir a he energetic and f •_ i—i. is — e �� .. -T _ I i 1• 4 - 4� . 3: A is --F re fA d C fC d 0 E 0 C .o L 0 X W 0 0 Q N ti N r L X W C d E L v R Q Packet Pg. 267 4r _ - 1 1 1 ■ a M-N NI .1M1 I'll ."k —. i r4 M r Sol -ANA 4D + Ns -NONE fEM - L. l _ ON a 06 MI .■ t _ J 1 � t. "On.. , �� I i J ■ �'fL � 1 � .ti � 1 1 •• rPIN R T � 1 r r r— r - L�■ - 1 - �_ -AL w. 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LL r ' •� 1 ' . . . , i —_ 1— .� L ■"r 3r — _ �` 0 I L 1 111 9�' ] IA 101 L III originally a dense forest, the 1890's saw Edmonds transformed into a major industrial powerhouse. By the turn of the century the waterfront had become ar unbroken line of mills running round the clock frantically turning Edmonds'wealth Df old growth cedars, hemlocks and firs into shingles, lumber and building materials. As fast as they could be produced these products were loaded on waiting boats and railcars, and shipped out to feed hungry markets from Alaska to California. The town boomed, fortunes were made and lost, jobs were plentiful, and the smells ol sawdust, smoke and cedar filled the air day and night. But by the end of World War II most of Edmonds' forest had been cut, and the mills began to close. The last one shut down its boilers in 1951. Replaced today b arks, the ferry terminal, restaurants, and marinas, hardly a trace now remains �f the mills from Edmonds' industrial heyday: a busy and colorful period in the history of our town- $M10110X91M111=: D rI lJ g Ut Tf[1 I J L I(It "'HIIC 8.4 City Council Agenda Item Meeting Date: 12/13/2016 2016 Council Contingency Fund Expenditure to Edmonds Veterans Plaza for $4,000 (10 min.) Staff Lead: Diane Buckshnis Department: City Council Preparer: Andrew Pierce Background/History The City Council authorized the dedication and naming of Veteran's Plaza in Resolution No. 1320 of 2014. Staff Recommendation None Narrative The Edmonds Veterans Plaza is a community project to support, create and build memorials to Edmonds military veterans. The project will provide site improvements and enhancements to the existing City of Edmonds Municipal Court Plaza and immediate surroundings. It includes a new stone -clad wall with two waterfall feature elements, related mechanical, plumbing and electrical work, new paving, walls, stairs and handrails, new site furnishings and lighting, modifications to existing planting and irrigation, minor modifications to the existing parking lot and new utility connections. The City Council received the consultants (Brian Bishop from Site Workshop) presentation is providing this presentation about the project as well as the budget in May 2016. Private citizens group have helped fund the City Project and the City to date has provided $30,000 in design work. On August 18, 2016, the City received two bids for the Edmonds Veterans Plaza. The bids ranged from a low of $ 416,383.56 by R. L. Alia Company to a high of $734,962 by A-1 Landscape and Construction, Inc. The architect's estimate was $248,683. The low bid along with a 10% Management Reserve has resulted in a $227,393 budget shortfall in the project budget. Refer to the budget attachment (Exhibit A). The Edmonds Veterans Plaza Committee has been briefed on the August 18 `" bids and the current project budget. The committee has agreed to resume capital fundraising activities to provide additional money for the project. The consultant, Site Workshop, is reviewing the architect's estimate and is evaluating the current construction bidding climate. The City plans to call for bids by late 2016 with the goal of completing the project in time for Memorial Day 2017. Recommendation: Packet Pg. 269 8.4 The remaining funds in the Council Contingency are $4,000 and it would be recommended we supply this balance to the City Parks Department to show support to our Veterans and their families. Attachments: Plaza budget Attachment 2 drawings-1306 Packet Pg. 270 8.4.a Exhibit A Edmonds Veterans Plaza Project Construction Budget (with low bid from R.L. Alia) Description Amount Contract Bid (R.L. Alia) $416,384 Design & Construction Management (Site Workshop) $55,550 Owner Furnished Stone Materials (Coldspring) $145,156 Owner Furnished Benches & Plaques $24,200 Owner Furnished Dog Statue $8,500 Permit Fees $8,175 Staff Time $15,000 Utility Connections (Water & Sewer) $9,467 Management Reserve (10%) $41,638 Bid Advertising $843 Total = $724,913 Construction Funding runaing Amount Edmonds Veterans Plaza Fund $482,520 Parks: 132 Fund $15,000 Total = $497,520 r Q Packet Pg. 271 8.4.b \/r:-'ERANS PLAZA EDMONDS, WASHINGTON ADB UPDATE: MAY 4,2016 PROJECT BACKGROUND DESIGN ELEMENTS: WALL, GARDEN, PLAZA NEXT STEPS SiteWorkshopLLC LANDSCAPE ARCHITECTURE Packet Pg. 272 BUMMEHIr id ,• -. Ila T I . ` Attachment: Attachment 2 drawings-1306 (1742 : 2016 Counc AML -I~ x--= a CXpenuliufe Lu Cuinuilub Velefdllb rldZd LG \/r:-'ERANS PLAZA EDMONDS, WASHINGTON _-PLAZA.-- r 1 l _ 4W _) R EXISTING a CENTENNIAL PLAZA BELL ST ------------- 8.4.b SiteWorkshoPLLC LANDSCAPE ARCHITECTURE 04 r EDMONDS MUNICIPAL COURT ., o M ... N a1 C i N 44 E SITr'p Packet Pg. 274 a m 0000 � n 0 orn D� �z z G) 0 z r --� :7 n 0 --1 -0 c X w m (1 a Attachment: Attachment 2 drawings-1306 (1742 : 2016 Council Contingency Fund Expenditure to Edmonds Veterans Plaza for $4,000) v cQ U Attachment: Attachment 2 drawings-1306 (1742 : 2016 Council Contingency Fund Expenditure to Edmonds Veterans Plaza for $4,000) 0 VETERANS PLAZA EDMONDS, WASHINGTON Ar . 8.4.b SiteWorkshopLLC LANDSCAPE ARCHITECTURE 79 �i� 1• N > c 0 E w 0 a� L _ __--� -5 _--- X - W u- d Im E rt+ 0 V 0 Will 1' 0 O O N N ti a+ Q VETER Packet Pg. 277 v n X M cQ N 00 Attachment: Attachment 2 drawings-1306 (1742 : 2016 Council Contingency Fund Expenditure to Edmonds Veterans Plaza for $4,000) V 17' 'ERANS PLAZA Gnnnnnmc \nincuinir.Tnni Tank/Pump/Filter/ Disinfectant 40 ei r/Waterfa mers/Drain I I ♦ I ♦ I ♦ 00 ♦: nnel -� - - WATERFALL RUNNEL Skimmers/Drain 8.4.b SiteWorkshopLLC LANDSCAPE ARCHITECTURE WATER WALI Packet Pg. 279 \/r:-'ERANS PLAZA EDMONDS, WASHINGTON r3i• p /' 1 EXISTING TREE I II,\. 8.4.b SiteWorkshopLLC LANDSCAPE ARCHITECTURE 0 0 0 L O m N fC a N ` C I L jl` d N O p•° W O r� i 7 r+ SSAT I NC W �- AREA u- 0 U .v c 3 O U _. co r Ij O N r EXISTING SIDEWALK R. N �SER�IEDOG �_STA"UE ;t t V w t C1 r+ 4 Packet Pg. 280 0 .... .fir �,. ���� � � � - .. .. _ y: �.-• ��'' •• _ _ �_ - _ "`'� ;`ram � _i• �- f �' ` - � _ ,.�_ r +i: ,,,: , +_ _ �- .. ..ram_ •M . •y i - i'. • ~�;; -.-,'• 1 _ �•'_ ''f �_ iL � 1r "err- 4��.w/.".G, �� •1' ::�'~ •� - _ 1I ri lipr. r s - r•. a r r •' .„ sic. r i r* ,y •tip' r�.. , ,�s L .t --:T y F4 e�n 4 ��r' �=. r-- ~ • Its 1 3P" ri' . a �. �r .y 1 r� JL IVOL Al dim � .�. '��, „�..* '� „• . — ■ •� � �..-1 ram,, _ _ �k, OEM VETIZANS PLAZA f ,• �■ • ��� • x ' . N•rn•mGerMp NI HTo 9KIM �a��' . • 1 11, _ - ' ' y2TY} ; i F r !, a rJ'=�-4-�- 4 M D E - � ' r I I 0 o M. m D � n n = cn Zi :7 � n 0 00 C N t • a � m n � 00� a Attachment: Attachment 2 drawings-1306 (1742 : 2016 Council Contingency Fund Expenditure to Edmonds Veterans Plaza for $4,000) 1 v n X M cQ N 00 ov M Z n M to V) M z G) n c M M L/) m 0000 � n 0 orn D� �z z G) 0 Z r r N n D m 0 D � n = N Z� :7 m n 0 --i -�) c X � 00 m n Attachment: Attachment 2 drawings-1306 (1742 : 2016 Council Contingency Fund Expenditure to Edmonds Veterans Plaza for $4,000) 8.5 City Council Agenda Item Meeting Date: 12/13/2016 Students Saving Salmon for $5,733.25 meter or $5,800 from Council Contingency Funds (10 min.) Staff Lead: iane Bucksnis Department: City Council Preparer: Andrew Pierce Background/History Council approved $5,000 in the 2016 budget for this project for operating. Staff Recommendation None Narrative Edmonds Woodway High School students concerned about our environment, especially the salmon and their habitat, formed a club called the "Students Saving Salmon." Students in the club want to learn more about the watersheds in Edmonds with the goal of reestablishing historic salmon runs in Edmonds and making our local environment better for people and salmon. The City of Edmonds and its ongoing work, over the past five years, in working towards restoring the Edmonds Marsh for salmon habitat through the daylighting of Willow Creek has motivated students to become involved in this community restoration project. Students have been participating in the City Government process and community enhancement efforts through creating informational materials, writing news articles, participating in town hall and City Council meetings, and being part of the Edmonds Water Quality Monitoring Program, known as the "Edmonds Streams Team". The Edmonds Steam Team is a scientific program set up to collect scientific information on water quality in Edmonds streams and the Edmonds Marsh. There are several creeks in Edmonds that have salmon but there is no data on how stormwater and other runoff may affect the ability of these streams to support salmon. Currently water samples are being collected in several streams (Willow Creek, Shell Creek, Shellabarger Creek and the Edmonds Marsh). The samples are collected quarterly for analysis by an accredited water analysis laboratory that test for metals, petroleum products and other pollutants (see attachment 2). The data will be analyzed and presented to the Edmonds City Council and the citizens of Edmonds. The 2016 budget for the Students Savings Salmon was spent on items purchased that were submitted for reimbursement through Mike Cawrse of Public Works with receipts attached. This request is for a new meter and the price and description is attached in attachment #1. Note that the company is giving Packet Pg. 285 8.5 the students a $1,000 discount to support junior scientist. The new meter will collect turbidity data which the old meter doesn't and the old meter will still be used as a back-up. This purchase will assist in the immediate need to provide long-term. Attachments: Attach 1 ProDSS Attachment2SSS Packet Pg. 286 Quote Number: Quote Date: Quote Expiration Date B139345 11 /8/2016 12/15/2016 Quotation Prepared For: Joe Scordino Edmonds-Woodway High School 681 13th Way Edmonds, WA 98020 (425) 778-9178 joe.scordino@yahoo.com ........ e::MU: onfek WATER OG. :® Submitted By: Dylan Bedortha (503) 536-3851 dylan.bedortha@xyleminc.com 1 of 4 c 0 E CU CU C a� 0 a� L r C 0 CL x w M v ti 0 0 L a a r 0 E a Packet Pg. 287 8.5.a Quote Number B139345 Proposal Summary xylem Lets klve Water # Product Description List Price Discount % Net Price Qty Ext. Price 1 626870-1 ProDSS Handheld, No GPS $1,600.00 15.0 % $1,360.00 1 $1,360.00 -includes a rechargeable lithium -ion battery (pre -installed), hand strap, USB cable for charging the ProDSS, universal AC charger, cable for connection to a USB memory stick, ProDSS quick start, and USB memory stick containing KorDSS software and digital copy of the comprehensive manual 2 626909-4 DSS-4 Meter 4 port Cable Assembly, No $1,770.00 15.0 % $1,504.50 1 $1,504.50 Depth -No sensors included, must order Conductivity/Temp separately -Sensor ports are universal Maintenance kit included (3 port plugs, tube of Krytox, brush for conductivity probe, syringe for depth sensor, and sensor installation/removal tool) 3 626900 ProDSS Optical Dissolved Oxygen Sensor $1,000.00 15.0 % $850.00 1 $850.00 (accepts replacement sensor cap 626890) 4 626902 ProDSS Conductivity and Temperature $700.00 15.0 % $595.00 1 $595.00 Sensor 5 626901 ProDSS Turbidity Sensor $1,100.00 15.0 % $935.00 1 $935.00 6 626904 ProDSS pH/ORP Sensor with Module $575.00 15.0 % $488.75 1 $488.75 Subtotal: $5,733.25 Q Total List Price $6,745.00 Total Line Item Discounts $1,011.75 Total Net Price $5,733.25 Subtotal $5,733.25 Grand Total $5,733.25 Terms Net 30 ' F � MOMMOM o r F e 0WATERL4G- No= its Packet Pg. 288 8.5.a Quote Number B139345 �xylem Let 5 Solve Water FOB This pricing is Proprietary and Confidential information. Neither this document nor its contents may be revealed or disclosed to unauthorized persons or sent outside the institution without prior permission from YSI Inc. Origin 00w0000 MMH00== Son f @k ;7tF Y► ATER L - ii� Packet Pg. 289 Quote Number B139345 Ordering Instructions: Credit Card Call: (937) 767-7241 (Option 3) Reference This Quote Number 8.5.a xylel-11 Let's Solve Water Purchase Order Email: orders—ysi.com Include a Copy of Quote with PO Fax: (937) 767-1058 Mail: YSI Incorporated Attn: Order Entry 1725 Brannum Lane Yellow Springs, OH 45387 • All purchase orders should be accompanied with a copy of this quote or clearly reference the quotation number. • All purchase orders should have a complete billing and complete shipping address on the purchase order. • For order acknowledgement please provide email address to send updates on order. Email Address: • Taxes and Tariffs are additional and are not included in the above pricing unless explicitly stated as a line item. • Shipping charges are additional and are not included in the above pricing unless explicitly stated as a line item. • Tax Exempt customers must include their Tax ID on their Purchase Order. Proof of Tax Exempt status may be required. • Terms & Conditions: www.xyleminc.com/en-us/Pages/terms-conditions-of-sale.aspx • For warranty coverage, see specific product documentation. Business Information: YSI Incorporated Tax Identification #: 31-0526418 DUNS #: 004246716 �+ 'F ........ MMUN ATE�R L .--- :::,.�... Remit to Address for Orders: Checks (Drawn on US Banks Onl YSI Incorporated PO Box 640373 Cincinnati OH 45264-0373 ACH (With ADDENDA Record) US Bank NA Cincinnati, OH 45202 Acct# 8506321; ABA# 042000013 4 of 4 Packet Pg. 290 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 8.5.b o Agenda Edmonds City Council snl. ynyo COUNCIL CHAMBERS 250 5TH AVE NORTH, EDMONDS, WA 98020 JUNE 14, 2016, 7:00 PM CALL TO ORDER/FLAG SALUTE ROLL CALL APPROVAL OF THE AGENDA APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Special Meeting Minutes of June 7, 2016 2. Approval of Council Meeting Minutes of June 7, 2016 3. Approval of claim checks. AUDIENCE COMMENTS (3-MINUTE LIMIT PER PERSON) - REGARDING MATTERS NOT LISTED ON THE AGENDA AS CLOSED RECORD REVIEW OR AS PUBLIC HEARINGS STUDY ITEMS 1. Students Saving Salmon Presentation (30 min.) 2. Presentation of a Change Order with Razz Construction, Inc. For the Fishing Pier Rehabilitation Project (10 min.) 3. Presentation on the Stormwater Code Update (30 min.) 4. Discussion of Draft Ordinance Amending ECC 5.21 (Misuse of the 911 or Emergency Call System) to Clarify the Definition of Misuse and to Amend the Penalty Provisions (5 min.) 5. Discussion of Draft Ordinance Amending ECC 5.05 to Add Certain Penalty Provisions Relating to Animal Bites (5 min.) 6. Discussion of Draft Ordinance Amending ECC 8.32 to Add Inattentive Driving Section (5 min.) 7. Presentation of bid results for the 76th Ave & 212th St. Intersection Improvements Project (15 min.) 8. Presentation of a Supplemental Agreement with KPG for the 236th St. SW Walkway project. (10 min.) 9. Repeal ECC 10.5 Dissolving Library Board (10 min.) 10. Edmonds City Code Chapter 10.95 - Citizens' Tree Board (15 min.) MAYOR'S COMMENTS COUNCIL COMMENTS CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(1) RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION. Edmonds City Council Agenda June 14, 2016 Packet Pg. 291 D v 0 c M z Attachment: Attachment2SSS (1743 : Expenditure for Students Saving Salmon) PO to 8.5.b City Council Agenda Item Meeting Date: 06/14/2016 Approval of Council Special Meeting Minutes of June 7, 2016 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 06-07-2016 Draft Special Meeting Minutes Packet Pg. 293 8.5.b EDMONDS CITY COUNCIL SPECIAL MEETING DRAFT MINUTES June 7, 2016 The City Council Special Meeting was called to order at 6:45 p.m. by Mayor Earling in the Council Chambers, 250 5th Avenue North, Edmonds. Elected Officials Present Kristiana Johnson, Council President Mike Nelson, Councilmember Diane Buckshnis, Councilmember Tom Mesaros, Councilmember Dave Teitzel, Councilmember Neil Tibbott, Councilmember Dave Earling, Mayor Others Present Scott Passey, City Clerk 1. CANDIDATE INTERVIEWS FOR CITY BOARDS AND COMMISSIONS The City Council adjourned to the Jury Meeting Room and met with Mr. William Phipps, a candidate for confirmation to the Citizens' Tree Board, to discuss his desire and qualifications to serve on the Board. 2. ADJOURN The meeting was adjourned at 7:00 p.m. Edmonds City Council Draft Minutes June 7, 2016 Page 1 Packet Pg. 294 8.5.b City Council Agenda Item Meeting Date: 06/14/2016 Approval of Council Meeting Minutes of June 7, 2016 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 06-07-2016 Draft Council Meeting Minutes Packet Pg. 295 8.5.b EDMONDS CITY COUNCIL DRAFT MINUTES June 7, 2016 The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council Chambers, 250 5t1i Avenue North, Edmonds. The meeting was opened with the flag salute. ELECTED OFFICIALS PRESENT Dave Earling, Mayor Kristiana Johnson, Council President Michael Nelson, Councilmember Diane Buckshnis, Councilmember Dave Teitzel, Councilmember Thomas Mesaros, Councilmember Neil Tibbott, Councilmember ELECTED OFFICIALS ABSENT Adrienne Fraley-Monillas, Councilmember 1. ROLL CALL STAFF PRESENT Phil Williams, Public Works Director Patrick Doherty, Econ. Dev & Comm. Serv. Dir Shane Hope, Development Services Director Bertrand Hauss, Transportation Engineer Rob English, City Engineer Leif Bjorback, Building Official Kernen Lien, Senior Planner Jeff Taraday, City Attorney Scott Passey, City Clerk Andrew Price, Legislative/Council Assistant Jerrie Bevington, Camera Operator Jeannie Dines, Recorder City Clerk Scott Passey called the roll. All elected officials were present with the exception of Councilmember Fraley-Monillas. 2. APPROVAL OF AGENDA COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 3. APPROVAL OF CONSENT AGENDA ITEMS Councilmember Buckshnis requested Item 1 be removed from the Consent Agenda so that she could abstain from the vote. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 2. APPROVAL OF CLAIM, PAYROLL AND BENEFIT DIRECT DEPOSIT, CHECKS AND WIRE PAYMENTS 3. ACKNOWLEDGE RECEIPT OF CLAIMS FOR DAMAGES FROM CHRIS AND LESLIE MCGINNESS ($58,740.00), AND G. CHRIS GRADWOHL ($6,725.97) 4. 2015 SANITARY SEWER REPLACEMENT PROJECT CLOSEOUT Edmonds City Council Draft Minutes June 7, 2016 Page 1 Packet Pg. 296 8.5.b 5. CONFIRMATION OF APPOINTMENT OF WILLIAM PHIPPS TO THE CITIZENS' TREE BOARD 6. APRIL MONTHLY BUDGETARY FINANCIAL REPORT 7. ACCEPTANCE OF THE FIVE CORNERS ROUNDABOUT PROJECT 8. ORDINANCE AMENDING SECTION 8.16.040 OF THE EDMONDS CITY CODE (ECC); AMENDING THE SPEED LIMIT ALONG A SECTION OF SR-104 9. AUTHORIZATION FOR MAYOR TO SIGN A SUPPLEMENTAL AGREEMENT WITH MURRAY, SMITH & ASSOCIATES FOR THE DESIGN OF THE 2017 WATERLINE REPLACEMENT PROJECT 10. AUTHORIZATION FOR MAYOR TO SIGN A SUPPLEMENTAL AGREEMENT WITH BHC CONSULTANTS FOR THE 2017 SEWERLINE REPLACEMENT PROJECT 11. AUTHORIZATION FOR MAYOR TO SIGN AN AGREEMENT WITH COMCAST FOR THE UNDERGROUND CONVERSION OF OVERHEAD UTILITY LINE WITHIN THE 76TH AVE W AND 212TH INTERSECTION IMPROVEMENTS PROJECT LIMITS 12. AUTHORIZATION FOR MAYOR TO SIGN AN AGREEMENT WITH WAVE BROADBAND FOR THE UNDERGROUND CONVERSION OF OVERHEAD UTILITY LINES WITHIN THE 76TH @ 212TH INTERSECTION IMPROVEMENTS PROJECT LIMITS 13. AUTHORIZATION TO CONTRACT WITH JAMES G. MURPHY TO SELL SURPLUS CITY EQUIPMENT 14. AUTHORIZATION TO PURCHASE (1) NEW CATERPILLAR 420F2 HRC BACKHOE LOADER FROM NC MACHINERY. WASHINGTON STATE CONTRACT #00410 AND AUTHORIZATION TO SURPLUS THEIR EXISTING BACKHOE, UNIT #18, AT AUCTION ITEM 1: APPROVAL OF COUNCIL MEETING MINUTES OF MAY 24, 2016 COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO APPROVE ITEM 1. MOTION CARRIED (5-0-1), COUNCILMEMBER BUCKSHNIS ABSTAINED. 4. PRESENTATIONS/REPORTS MUSIC4LIFE PROCLAMATION Mayor Earling read a proclamation declaring June as Music4Life Month in the City of Edmonds and encouraging citizens to donate any lovingly used musical instruments they may have to www.Music4Life.orand show what financial support they can to this fine home-grown organization. Mayor Earling presented the proclamation to David Endicott, Co -Founder of Music4Life. Mr. Endicott two years ago, with the blessing of Edmonds School District Nick Brossoit, the Music4Life program began for Edmonds School District. During the 2014-2015 school year, the program provided 20 ready -to -play instruments to Edmonds schools with an estimated retail value of $15,430. Since September 1, 2016 of this school year, they delivered another 33 music instruments with an estimated retail value of $28,680, far outpacing the 2014-15 school year and the year is not yet over. Included in the instruments is a very rare Edmonds City Council Draft Minutes June 7, 2016 Page 2 Packet Pg. 297 8.5.b violin now being played by the concert master in an Edmonds High School orchestras. Public support is important to fund instrument repairs; support is provided by the Hazel Miller Foundation, the Rotary Club of Edmonds, First Choice Health and others. He encouraged the public to donate instruments as well as make financial donations to repair instruments. 2. SNOHOMISH COUNTY TOURISM BUREAU PRESENTATION Development Services Director Patrick Doherty introduced the presentation by Snohomish County County Tourism Bureau (SCTB), explaining Edmonds has a great collaboration with SCTB in promoting tourism. The City provides an annual contribution of $6,000 to the SCTB from Lodging Tax funds. He introduced Amy Spain, Executive Director of the Snohomish County Tourism Bureau, who presented the SCTB 2015 Annual Report. She described the importance of tourism to economic development; visitors to Washington spent $20.7 billion in 2015, accounting for $1.2 billion in local/state tax revenues and creating 170,500 jobs. She displayed a drawing illustrating the impacts of tourism on many different aspects of the community. She commented on the State's lack of a Tourism Office: • All other states have some form of state funding and/or involvement • Washington Tourism Alliance is not a sustainable organization using a membership -funded model o Receive funds from members and $500,000 bridge funding from the legislature to keep the website open and distribute the Visitors Guide. • Legislation was introduced in Olympia in 2015 to create a state tourism funding program - not passed • Legislation will be introduced in 2017 to create a state tourism funding program She provided a comparison of competitor states' budgets: • Washington $481,000 (WTA 2013-2015 budget) • Alaska $17 million • Idaho $7 million • Oregon $12 million • California $50 million • Nevada $15 million • Montana $12 million • Wyoming $13 million • Utah $14 million • Arizona $13 million • Colorado $15 million • New Mexico $7 million • Vancouver BC $53 million She described the impact of travel to the local economy: • Overnight travelers to Washington State (staying in commercial lodging) o Average 2.2 people per travel party o Stay 2.5 nights o Spend $477 per travel party per day • Overnight travelers to Snohomish County (staying in commercial lodging) o Average 2.1 people per travel party o Stay 2.1 nights o Spend $360 per travel party per day Edmonds City Council Draft Minutes June 7, 2016 Page 3 Packet Pg. 298 8.5.b Ms. Spain displayed a bar graph illustrating the impact of travel to local economy, day traveler compared to overnight travelers. She described the effect of tourism in Snohomish County: • Visitor spending in Snohomish County is $1 billion/year, up 1.8% from previous year o Restaurants: $308 million o Transportation and Fuel: $146 million o Retail Stores: $136 million o Accommodations: $141 million o Recreation and entertainment: $136 million o Grocery stores: $63 million • 10,750 Jobs • $273.9 million payroll • $21.1 million local taxes • $50.9 million state taxes Ms. Spain provided a brief overview of SCTB's accomplishments in 2015: • Generated 4,577 requests for information from ads • Website visitation up 3% - over 228,000 unique visitors • Achieved over $296,000 of free media coverage, up 8% • 22,091 definite and 9,406 tentative group and convention room nights were processed in 2015 representing $44.3 million in economic impact • Visitor centers served 38,000 visitors. Countywide centers served 107,651 visitors • Tourism spending and economic impact of tourism in Snohomish County was $1 billion —up 1.8% • Hotel occupancy levels were down 2% to 70.9%; ADR was up 4.3% leading to an increase in RevPar of 2.2% • Hotel/motel tax collections were up 12.9% She reviewed convention, sports and group tour sales and services, explaining ads generate leads, support branding and generate interest in Snohomish County as a meeting/event destination: • 22 trade shows o Packaged Travel o Sports Marketing o Consumer Travel o Meeting and Events 0 237 direct leads 0 199 groups assisted • Distributed 3,886 group tour, convention and sports events collateral materials at 22 trade shows and 5 sales missions • 5 sales missions to Vancouver BC, Olympia, Seattle, Indianapolis and Colorado Springs o 31 new leads for hotels and attractions o Distribution of 76 guides • 18 familiarization tours conducted 0 237 direct leads 0 199 groups assisted • Bar graph of tentative, definite and total room nights for 2011, 2012, 2013, 2014 and 2015 o Group tour, meeting and event planner bids were prepared which resulted in 22,091 total definite room nights o Additional pending bookings at year end totaled 9,406 room nights o Totaling 31,497 room nights • Bar graph of economic impact of room nights 2011-2015 - $44,252,079 Edmonds City Council Draft Minutes June 7, 2016 Page 4 Packet Pg. 299 8.5.b Tammy Dunn, Sports Development Director, SCTB, explained Snohomish County is a premier sports destination, generating $35.6 million in economic impact from international, national, regional and local events. She relayed recognitions and awards: • Sports Events Magazine Readers' Choice Award — 5-time winner • Champions of Economic Impact in Sports Tourism Ms. Spain advised Ms. Dunn received the NSC Game Changer Award and the Women in Sports Tourism - inaugural recipient. Ms. Spain reported on tourism development: • 4,577 requests for information from ads • Online presence • Print publications have online version • New E-Newsletters • Website visitation up 3% • Over 6,400 visits to RoomsAtPar and StayShopAndSave websites • New collateral o East County Backroads o Hiking guide o Golf in Snohomish County • 85,000 copies of the official visitor guide distributed • 6 issues of StoryLine were mailed to over 1400 travel writers with each issue She commented on public relations and media: • 6 media fam tours for travel writers • 34 press released • 92 media pitches • 56 articles • $296,518 free media coverage • Social Media: Flickr, Twitter, Facebook, Instagram and Pinterest, You Tube • 3 television ads aired She described visitor information services: Implementing strategic tourism plan initiatives o Traditional advertising in Alderwood Mall o Ambient advertising at Everett Mall o Electronic kiosks at Future of Flight, Lynnwood Convention Center and Tulalip Resort Mobile VICs operating at events and festivals Visitor snapshot: 0 76% from more than 50 miles away ■ 4% from other WA counties ■ 32% from other states ■ 40% from other counties ■ 24% from local area o Served 107,651 visitor countywide She described industry education • Conducted three countywide tourism related programs • Industry Training Tools o Monthly hotel hot sheet o Tourism Industry monthly tours Edmonds City Council Draft Minutes June 7, 2016 Page 5 Packet Pg. 300 8.5.b Councilmember Nelson asked how the economic impact of tourism is calculated. Ms. Spain answered they use a number of different measurement tools; the Destination Marketing Association International tracks cities and provides an economic impact figure for a convention attendee, a leisure traveler, etc. That is overlaid with information from the National Association of Sports Commission regarding what a sports team brings to a community, overlaid with the Dean Runyan Report which is specific to Washington State as well as the Smith Travel Research Report that reports average daily occupancy rates and revenue for hotels in Snohomish County. Councilmember Nelson referred to the report that overnight visitors spend four times the amount a day visitor does and asked how that data was tracked. Ms. Spain answered that data is provided by Dean Runyan & Associates, the company that provides visitor spending information in Washington State; they have a proprietary method of determining spending. Councilmember Nelson referred to the 4,577 requests for general information from ads and asked what they learn from the types of requests that can be applied moving forward. Ms. Spain answered those are requests for leisure travel information, requesting a print visitor guide or a special interest guide. With regard to meetings, events and groups, they are constantly learning what they are looking for with regard to convention space, field space, court space and targeting their efforts to those that can be accommodated. Councilmember Tibbott asked what cities in Snohomish County receive most overnight stays. Ms. Spain answered SCTB receives county data not individual city data. South county has more hotels than north county; Lynnwood has more hotel rooms than any other city in Snohomish County. Due to their location on the south end of the county, Edmonds, Bothell, etc. tend to receive overflow when when Seattle hotels are full. Councilmember Tibbott asked what type of accommodations guests are seeking, whether it was 4 or 5 star hotels, bed & breakfasts, etc. Ms. Spain answered the Tulalip Resort is the only 4-star hotel in Snohomish County and has a very high occupancy rate, often pushing business to other hotels. All the other hotels in Snohomish County are 3-star. Airbandb and VRBO are beginning to impact the B&B market and hotel stays. Councilmember Teitzel referred to the report that tourism spending in Snohomish County was up 1.8% and asked how that compared statewide. Ms. Spain offered to provide that information, noting state travel is also up. Council President Johnson said she looks forward to this presentation every year and remembers Ms. Spain's mantra, tourism is economic development. Although she understood most of the information was aggregate to Snohomish County, she asked how Edmonds could increase sports tourism or general tourism to increase economic development. Ms. Spain said Mr. Doherty and Program Coordinator Cindi Cruz have held a series of workshops this spring with community members and Kitsap County and Lynnwood to develop partnerships. SCTB is a partner in those workshops and also participates to help those organizations work collectively and cooperative to get more bang for buck from their efforts. With regard to sports tourism, Ms. Dunn recalled meeting with Parks & Recreation Director Carrie Hite about four years ago when they toured the City, looking for sports niche. She continues to look for unique events to hold in Edmonds. One possibility is a criterium, a downtown bicycle race, similar to the race in Ballard. That requires finding the right event owner and working with the City. The SCTB has a great relationship with Edmonds Parks. With regard to Ms. Spain's comments regarding the impacts that Airbandb and VRBO are having, Councilmember Mesaros suggested rather than viewing those as something taking away, it is a shift in how Edmonds City Council Draft Minutes June 7, 2016 Page 6 Packet Pg. 301 8.5.b people around the world think. He suggested considering how to track and encourage it. Ms. Spain said Airbandbs began collecting room tax within the last couple months. Until that time, SCTB was not promoting them at all because they were taking away. She referred to a meeting this morning with east Snohomish County, which is woefully short of lodging opportunities, to determine how many Airbandbs and VRBOs are operating in that area. There is an effort to contact Airbandbs and VRBOs to establish a list and promote them on the website. Councilmember Buckshnis commented the brochures are fabulous. 5. AUDIENCE COMMENTS Hank Landau, Edmonds, a member of the Edmonds Bicycle Group and the Mayor's Climate Change Committee, reported there were a number of events last month which was Bicycle Month. He thanked the City and staff for all they have done to support those programs. Six years ago he requested Council support for the Basics of Bicycling Program, intended to teach young children in the Edmonds School District how to safety ride bicycles to improve safety, improve health, reduce obesity and diabetes and interact better with traffic. Edmonds and several surrounding communities endorsed the program; fundraising followed with cooperation from the Edmonds School District Cascade Bicycle Club and and the Edmonds Bicycle Group and with financial support from donors including the Hazel Miller Foundation and Verdant. The program has served thousands of children to date and is currently serving 15 elementary schools, 4 middle schools and they hope to go to the high schools soon to train for bicycle races. He gave special appreciation to the PE teachers who implement the program. Another program the City has been instrumental in is Bike to Health, formerly Bike -Link, which promotes interconnectivity and improvements to routes that connect Edmonds to surrounding communities. City staff has also been very supportive of Safe Routes to Schools; the City has successfully obtained grants for sidewalks and walkways leading to schools including 220t' Street, 228', and 238'. He thanked the City for their support on Bike Everywhere Day. Roger Hertrich, Edmonds, commented it was nice to see the new arrangement on the dais. Next, he recalled the Council approved a moratorium on crumb rubber but it has a short life. To educate the Council about new information related to crumb rubber, he suggested contacting the principals of the citizen groups who provided comment to Council and ask them to give a presentation regarding what's new in crumb rubber, new regulations, organizations that have decided stop using crumb rubber, etc. 6. PUBLIC HEARINGS 1. PUBLIC HEARING ON THE 2017-2022 SIX -YEAR TRANSPORTATION IMPROVEMENT PROGRAM Transportation Engineer Bertrand Hauss presented the 2017-2022 Six -Year Transportation Improvement Program (TIP): • RCW requires that each city update their TIP by July 1 • Document contains all significant transportation projects that a city possibly plans to undertake in next six years • City of Edmonds policy: TIP financially constrained first three years • Federal grants, state grants and local funds are programmed as revenue sources for TIP projects He identified completed/soon to be completed project in 2016: • 220th St. SW Overlay from 84th Ave. to 76th Ave • 228' St SW Corridor Safety Improvements • Hwy 99 Lighting (Phase 3) 220t' St SW to 212th St SW • 238' Street SW walkway from100t' Ave W to 104t' Ave W Edmonds City Council Draft Minutes June 7, 2016 Page 7 Packet Pg. 302 8.5.b • Citywide protective/permissive left turn traffic signal conversions He reviewed scheduled construction projects in 2017: 84' Ave W Overlay from 220' St SW to 212' St SW • Project Description o Pavement overlay o Curb ramp upgrades o Mid -block crossing improvements (near Chase Lake Elementary) o New project in TIP • Funding o Federal Grant $691,000 o Local $249,000 • Schedule o Design Spring ` 17 o Construction Summer ' 17 76" Ave W (a, 212" St SW Intersection improvements • Project description o Add left turn lane for NB and SB movements on 76th Av. W o Add right turn lanes for SB, NB, and EB movements o Improve intersection delay o Add bike lanes / wider sidewalk o Various utility upgrades (including conversion of overhead utility lines to underground) • Schedule o Start of Construction July ` 16 o Construction Completion Spring ` 17 • Funding o Estimated total project cost ■ Design $582,000 ■ ROW $789,000 ■ Construction $4,966,000 o Funding sources ■ Federal Grant secured: $3,960,000 ■ Local Funds (Fund 112, Utility): $2,377,000 Trackside warning system/quiet zone at Dayton St & Main St Railroad Crossings • Project description o Install Wayside Horns at (2) Railroad Crossings to reduce noise level (within Downtown Edmonds) created during daily train crossings • Schedule o Construction completion 2017 • Funding o General Fund Transfer: $300,000 236' St SW Walkway from SR-104 to Madrona School • Project description 0 600 feet of sidewalk along 236th St from SR-104 to school entrance o Pavement Overlay o Bicycle sharrow markings o Stormwater upgrades • Schedule o Completion of Design 2016 o Construction Completion 2017 Funding Edmonds City Council Draft Minutes June 7, 2016 Page 8 Packet Pg. 303 8.5.b ■ Secured Safe Routes to School grant $494,000 ■ Local Funds (Fund 422) $250,000 ■ General Fund: $202,000 Citywide Bicycle Improvements (formerly known as Bike -Link) • Project description o Complete critical missing links of bicycle's network (bike lanes / sharrows in Lynnwood, Mountlake Terrace, and Edmonds) o Bicycle route signage and parking at key locations o Bicycle education and outreach • Status/Schedule o Design Completion Fall 2016 o Construction Completion Spring 2017 • Funding o Secured Verdant grant (Lynnwood, MLT, and Edmonds) o $1.9 Million (- $737,000 allocated to Edmonds) Other projects in 2017-2022 TIP • New projects / not identified in 2016-2021 TIP o Corridor Intersection/Improvements ■ Hwy 99 from 216' St SW to 224t' St SW o Pavement rating study ■ Determine future overlay projects (based on pavement condition of all City Streets) ■ Previous study completed in 2013 o Citywide pedestrian crossing enhancements ■ 9 crossings • Preservation / safety / capacity projects o Annual street preservation (REET & General Fund) o Signal upgrades ■ Puget Dr. @ OVD (2020- 20201) ■ 238th St. SW @ 100th Ave. W (2020) ■ Main St. @ 3rd Ave. (2021 - 2022) o Intersection Improvements ■ 220th St. SW @ 76th Ave. W (2017 -2020) ■ 196th St. SW @ 88th Ave. W (2020-2022) ■ Hwy. 99 @ 212th St. SW (2020-2022) ■ Hwy. 99 @ 216th St. SW (2020-2022) ■ Hwy. 99 @ 220th St. SW (2020-2022) ■ SR-104 @ 95th Pl. W (2020-2021) ■ SR-104 @ 238th St. SW (2020-2021) Non -motorized transportation projects ■ Sunset Ave. ■ 4th Ave. Corridor Enhancement Walkway ■ Walkway projects near schools / parks - Maplewood Dr. Walkway - Elm Way Walkway - Walnut St. Walkway ■ Short Walkway projects - 2nd Ave. S from James St. to Main St. - 216th St. SW from Hwy. 99 to 72nd Ave. W ■ Minor Sidewalk Program ■ ADA Curb Ramp Improvements (2017-2020) (2020-2022) (2017-2020) (2017-2019) (2020) (2020) (2020) (2017-2022) (2017-2022) Edmonds City Council Draft Minutes June 7, 2016 Page 9 Packet Pg. 304 8.5.b Mr. Hauss provided a summary of secured transportation grants over the last four years: Project Name ear grant secured Grant Type Total Grant Amount 2281 St SW Corridor Improvement project 2013 Federal/State $ 5,934,000 236'h St SW, 238'h St SW & 15'h Ave W Walkway projects (2013) Federal/State $ 1,459,000 ADA curb ramp upgrades along 3' Ave S (2013) Federal $ 90,000 School Zone Flashing Beacons (2013) Federal $ 37,500 Bike -Link 2014 Local $ 737,000 220'h St SW Overlay from 84'h Ave to 76'h Ave (2014) Federal $ 780,000 76'h Ave @ 121th St Intersection Improvements (20140 Federal $ 3,020,000 Waterfront At -Grade Crossing Study (2015) State $ 500,000 238'h Walkway from SR104 to Hwy 99 State $ 348,000 84'h Ave W Overlay from 220'h St SW to 212'h St W 2016 Federal $ 691,000 Total Amount —$13,500,000 He provided a summary of recently submitted transportation grants: Project Grant Type Total Request 80'h Ave W Walkway from 212'h to 206'h Pedestrian and Bicycle $ 210,000 Maplewood Dr Walkway from Main to 200'h Pedestrian and Bicycle $ 230,000 Elm Way Walkway from 8'h to 9'h Safe Routes to Schools $ 789,000 Citywide Pedestrian Crossing Enhancement Safe Routes to Schools $ 1,310,000 Edmonds Multimodal Grade Separation Project FAST Act $79,390,000 Total Request $81,929,000 Mr. Hauss relayed staff s recommendation that the City Council approve the TIP. Councilmember Buckshnis relayed compliments she has received about the 22811i project. She inquired about the upgrade to traffic signals such as at Puget Drive & Olympic View Drive. Mr. Hauss answered the signal at Puget Drive/Olympic View Drive signal is on a span wire and has no mast arms; the existing signal would be upgraded to install mast arms on all approaches. The signal poles are 25-30 years old and need to be upgraded. Councilmember Buckshnis inquired about the Safe Routes to Schools grants. Mr. Hauss referred to a list of non -motorized transportation project list, advising they are either Safe Routes to Schools or Pedestrian and Bicycle program grants. For Councilmember Buckshnis, Mr. Hauss identified walkway that were funded with federal Safe Routes to Schools grants and State TIB grants. Councilmember Teitzel referred to the Pavement Rating Study, recalling one of the highest priorities in the Strategic Action Plan (SAP) was the pavement condition. He asked if the Pavement Rating Study will be completed in 2017. Mr. Hauss answered yes, it takes about six months to complete. Councilmember Teitzel asked if it would consider all the streets in Edmonds. Mr. Hauss answered yes. Councilmember Teitzel asked what effect the study will have on prioritization decisions. Mr. Hauss answered the study will provide a pavement condition index (PCI) of 0-100 for minor arterials, collector and local streets. The City will prioritize repaving based on the PCI as well as citizen requests/complaints. Councilmember Teitzel commented there are numerous projects on the TIP with large numbers but it is difficult to determine what is front loaded. Citizens prioritized streets in the SAP and the City stopped maintaining its streets during the recession. He favored front loading the schedule to address streets. Public Works Director Phil Williams said the PCI is one piece of information used to identify pavement priorities. There are other considerations such as where utility work is being done; operations and engineering staff and the PCI are used to determine the best investments each year. Edmonds City Council Draft Minutes June 7, 2016 Page 10 Packet Pg. 305 8.5.b Councilmember Nelson said the wayside horns were originally planned in 2016 but are now into 2017. Mayor Earling said he was also surprised by that change. Mr. Williams commented where that got high centered was with the railroad. He explained passenger trains, which fit between the two crossings (freight trains do not) always stop at the station. For example, a northbound crossing Dayton will sound their horn manually, the signal arms operate automatically, the train slows and stops at the station. The train reaches the triggering point on the track for the Main Street station before it comes to a complete stop at the station which brings the signal arms at Main down briefly until the train completely stops and the signal arms go up until the passenger train is loaded. Once the train begins moving, the signal arms go down again. The current option given to the City for triggering the wayside horns is the same signal that operates the signal arms. That would mean every time a passenger train comes through there would be two sets of horns for 17 seconds each, in this example at Main for a northbound train or at Dayton for a southbound train. Instead of increasing the number of horn blasts, staff is trying to keep them the same, quieter but the same number. The City and the railroad are trying to determine if the railroad can reprogram their signal cabinets to accomplish that. If the railroad can't, and to date that is the answer that has been given, he will return to Council to inquire whether to proceed with the project. His recommendation would be to proceed but that would be a glitch in the system. The railroad has not yet provided a firm answer, hence the expectation the project will be extended into 2017. Mayor Earling said he knew of the technical problem but not the delay in the project to 2017. Mr. Williams said it may be done in 2016 but this issue would need to be cleared up quickly for that to happen. Councilmember Mesaros relayed his neighborhood is very concerned about the timing and strongly anticipate the project being concluded. When a passenger train is in the center between Dayton and Main, the gates open at Main for a southbound train and the horn will stop once it passes through. He asked if the Main Street crossing would be activated as the train passed through Dayton. Mr. Williams answered it would not impact the Main Street gates but there would be two sets of horn blasts at Dayton if the train is traveling south. Northbound there would only be one horn because the train is moving and it will hit the trigger point south of Dayton, bringing the signal arm down and activating the horn when the train comes into the station. The first signal the train arrives at would work normally; the second horn would also be activated due to the proximity. Councilmember Mesaros asked how many passenger trains travel through Edmonds each day. Mr. Williams answered 12. Councilmember Teitzel said the citizen's expectation is that this project will reduce the amount of noise from horns within hearing distance of the tracks. He asked if it was possible after the project is complete there would be the same or more horns in a 24-hour period. Mr. Williams answered there would be more horn blasts heard locally unless the railroad provides a different answer. The number of people in Edmonds that hear the train horns will be reduced dramatically either way. For those closest to the crossings, the experience would not be much different. Of 40 trains per day, 12 are passenger trains which will have twice as many horn blasts as before, that is an outcome the City would rather avoid so are trying to get that changed. The ferries, beaches, and other places close to Main would still be within the 92 decibel footprint but that is a much smaller footprint than before although there would still be noticeable noise near the crossing. Councilmember Teitzel summarized more horn blasts could be expected for passenger trains but the distance they were heard would be reduced. Mayor Earling opened the public participation portion of the public hearing. Hearing no comment, Mayor Earling closed the public hearing. As the TIP does not need to be submitted until July 1, Council President Johnson suggested discussing it at the next study session and taking final action the following week. 7. ACTION ITEMS Edmonds City Council Draft Minutes June 7, 2016 Page 11 Packet Pg. 306 8.5.b CONSIDERATION OF A RESOLUTION RESCINDING RESOLUTION 853 REGARDING THE TAKING OF MINUTES/NOTES IN EXECUTIVE SESSION City Clerk Scott Passey explained this was originally presented to Council on May 10 with rationale, implication and impacts. Council directed staff to bring it back May 24 to allow time for public comment. One public comment was received opposed to the idea of no longer taking minutes/notes in executive session. Following discussion at the May 24 meeting, Council directed the City Attorney to prepare a resolution repealing Resolution 853 that requires taking executive session minutes. The draft resolution is included in the packet. City Attorney Jeff Taraday explained the whereas clauses in the resolution add additional detail. One of the points in the whereas clauses that he may not have clearly explained previously was it has been suggested with regard to executive session notes that involve a level of attorney client privilege, the Council could take affirmative action in the future to over waive that attorney -client privilege so the public could read the executive session notes. The issue with that is under the rules of evidence when a party takes a deliberate action to disclose privileged material, the party cannot strictly confine the extent of that disclosure in the way they may think. In other words, by making deliberate disclosure of executive session notes on a particular lawsuit, the Council may be waiving much more than just the content of the executive session notes; they may be opening the door to allow for other privileged material to be released as well by court order. COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCIL PRESIDENT JOHNSON, TO APPROVE RESOLUTION 1360, RESCINDING RESOLUTION 853. Councilmember Mesaros said the Council has created an atmosphere that minutes are being kept but they are actually notes because the Council never reviews, corrects or approves them. That has given the public an unreal impression and he felt it was time to stop doing that. In addition, both the City Clerk and City Attorney have informed that few organizations kept minutes/notes and the only other they could find was the Port of Seattle. Further, the Council does not make decisions during executive session; decisions are made during an open public meeting. He expressed support for this action. Councilmember Tibbott agreed with Councilmember Mesaros comments. In conversations with various members of the public, he assured the Council only discussed topics that qualified for executive session; those eight topics are listed in the packet. The Council also states in advance the topic for the executive session. He recommended any time an executive session topic arises at a Council meeting that the Council inform the public that it was previously discussed in executive session. He also requested the Council commit to a robust discussion regarding anything that was previously discussed in executive session. There may be an impression that because a topic has been discussed in executive session, it is not fully discussed in public. He assured that has not been practice; anytime a topic comes to a public meeting, there is a robust discussion of issues. The City is well -served by allowing Councilmembers to have confidential discussions in executive session. He committed to citizens any time an executive session item comes to a public meeting, that the public be informed and the Council have a robust discussion. Councilmember Teitzel also expressed support for rescinding Resolution 853. The Council does not review the notes so they are archived and rarely subsequently reviewed. The Council has an obligation to its citizens to analyze the cost/benefit; it is costs the City a great deal to take notes and archive them, time that could be spent responding to appropriate public records requests for example. For those reasons, he supported discontinuing the practice of taking notes in executive session. MOTION CARRIED (5-1), COUNCILMEMBER BUCKSHNIS VOTING NO. 8. STUDY ITEMS Edmonds City Council Draft Minutes June 7, 2016 Page 12 Packet Pg. 307 8.5.b UPDATE ON THE EDMONDS WATERFRONT ANALYSIS Rick Schaefer, Tetra Tech, displayed an aerial photograph of the waterfront and identified the purpose and need for the Waterfront Analysis: • Safe and reliable access to the entire waterfront area by emergency responders • Ferry loading and unloading • Access to the waterfront area by people driving, walking or biking • Ferry, rail and bus connections He displayed the schedule and described how the alternatives will be studied, identifying five study milestones, technical analysis steps and ways to be involved. The Level 1 screening of the solution concepts has been completed and the analysis is advancing into the Level 2 evaluation of more comprehensive alternatives. A fourth public meeting will be held at the conclusion of the Level 2 analysis to review the outcomes of the evaluation and the recommendations. He anticipated recommendations will be presented by September. He described how rail traffic affects access: Gate closures at Main Street and Dayton Street crossings 0 37.5 closures average per day 0 80 minutes average per day (5.5% of the day) 0 2:12 average closure duration (3:54 for unit trains) At Main Street crossing (daily average): o Vehicles delayed (84%) ferry traffic ■ 709 delayed by closures ■ 28.7 vehicle -hours o Pedestrians Delayed ■ 115 delayed by closures ■ 4.7 person -hours ■ 10-11 people/day crossing under/around gates o Over 10 ferry loadings/off loadings affected daily Three extended closures since the study began last fall 50-100% increase in number of trains passing through Edmonds daily in next 15 years (primarily through freight traffic) o BNSF's installation of second track has the potential to mitigate amount of closures Mr. Schaefer displayed a graph of response time for emergency calls across the tracks (Fire District 1 records July 1, 2010 — December 8, 2015) • 277 incidents • 64 had response times of 7 minutes or longer • Variety of causes for delays He displayed graphs of hourly distribution of emergency calls west of tracks and average number of Main Street gate closures. He displayed another graphic of the 2-stage screening/evaluation process: CONSIDERED SOLUTION CONCEPTS (from public, study team, prior studies) LEVEL 1 SCREENING --+ Document Decisions 4 HIGHEST RATED CONCEPTS y Edmonds City Council Draft Minutes June 7, 2016 Page 13 Packet Pg. 308 8.5.b We are here LEVEL 2 EVALUATION — Document Decisions HIGHEST RATED ALTERNATIVES y PREFERRED ALTERNATIVE RECOMMENDATIONS — Document Recommendations He displayed a graphic of the initial 51 concepts that included: • Overpass solutions • Underpass solutions • On -site solutions • Operational solutions • Railroad modifications • Ferry facilities modifications He reviewed Level 1 concept screening criteria that were screened as to yes, somewhat, not very well, with challenges, no -fatal flaw: 1. Does the concept improve reliable emergency response to the west side of the railroad? 2. Does the concept reduce delays to ferry loading/unloading of vehicles? 3. Does the concept reduce delays and conflicts at street -railroad crossings for people walking, biking or driving? 4. Does the concept provide safe and efficient passenger connectivity between available modes of travel? 5. Is the concept feasible to implement? 6. Does the concept avoid creating social and/or economic impacts? 7. Does the concept avoid negative environmental effects Mr. Schaefer displayed a sample Level 1 Rating sheet of the overpass solutions that identified projects that would/would not be advanced to Level 1. The concepts were reduced in the Level 1 screening from 51 to 6 early recommendations and 13 concepts that were combined into 10 alternatives for consideration in the Level 2 process. He reviewed the 6 early recommendations from Level 1: • Recommend City advance independently o Crosswalk improvements at Main Street/Railroad Avenue (Onsite 4) o Crosswalk improvements at Dayton Street/Railroad avenue (Onsite 5) • Recommend City advance with BNSF o Emergency notification to stop trains outside of Edmonds (Operational 4) • Recommend local agencies create/implement a Waterfront Emergency Evacuation Plan o First aid training for waterfront staff and residents (Onsite 1) o Helipad operational planning (Onsite 3) o Tsunami evacuation plan (Operational 7) He identified the Level 1 outcomes — 13 advancing concepts, consolidated into 10 alternatives: Level 1 Concepts 4 Level 2 Alternatives Overpass 1 Admiral Way Pedestrian/Emergency Vehicle Overpass Overpass 4B Dayton Street Pedestrian/Emergency Vehicle Overpass Overpass 9 Edmonds Street Pedestrian/Emergency Vehicle Overpass Overpass5/Onsite 2 Midblock Pedestrian Overpass, with stationed equipment Ove ass7A/Onsite 2 Main Street Pedestrian Overpass, with stationed equipment Underpass 4/Onsite 2 Main Street Pedestrian Underpass, with stationed equipment Edmonds City Council Draft Minutes June 7, 2016 Page 14 Packet Pg. 309 8.5.b Ferry4/Ferry8 Main Street Ferry Overpass 1 Overpass 6 Main Street Ferry Overpass 2 Underpassl/Ferry 5 Main Street Ferry Underpass Ferry3 Dayton Street New Ferry Terminal He provided a map identifying the location of the above Level 2 alternatives: • Pedestrian/bicycle/emergency vehicle o Admiral Way Overpass o Dayton Street Overpass o Edmonds Street Overpass • Pedestrian/Bicycle o Mid -block overpass (pedestrian/bicycle) o Main Street overpass o Main Street Underpass • General traffic/pedestrian/bicycle o Dayton St New Ferry Terminal o Main Street Ferry Overpass 1 (Full Build) o Main Street Ferry Overpass 2 (Minimum Build) o Main Street Ferry Underpass Mr. Schaefer reviewed the Level 2 Alternative Evaluation Criteria: Purpose & Need 1. Reliable emergency response 2. Reduce ferry delays 3. Reduce delays and conflicts at crossings 4. Safe/efficient passenger connections Other Function 5. Emergency evacuation 6. Urban design and community goals 7. Consistent with transportation operations Implementation 8. Fundable and permittable 9. Temporary construction impacts 10. Environmental effects 11. Address sea level rise impacts He provided information regarding the three public meetings held to date: • November 18 o 116 attendees o 326 online visits 0 259 unique visitors 0 54 comment submittals January 27 0 83 attendees 0 38 newcomers 0 175 online visits 0 131 unique visitors 0 33 comment submittals • May 12 0 58 attendees 0 28 newcomers Edmonds City Council Draft Minutes June 7, 2016 Page 15 Packet Pg. 310 8.5.b 0 268 online visits 0 191 unique visitors 0 20 comment submittals Councilmember Tibbott recalled at the May 12 public meeting, he asked WSDOT representatives how often traffic has been a problem for loading ferries. Their response was it was minimal, they have an over 90% on -time schedule. This raised the question to him how necessary it was to have a solution for loading ferries when it did not seem to be a problem; the primary issue was emergency, pedestrian and bicycle access. Mr. Schaefer agreed there was some slack in the ferry schedule; they eliminated some sailings providing more turnaround time and ability to absorb delays. However, traffic is increasing and they may add sailings reducing the turnaround time which could increase delays. Mr. Williams commented the Director of Ferries and the Regional WSDOT Director are members of the Task Force, and several other Ferries representatives attend Task Force meetings; WSDOT is very interested in this project. He recalled WSDOT totally supported Edmonds Crossing which was a very large project that ended up being too expensive. The net effect of Edmonds Crossing would have been to allow loading/unloading of ferries without interference from the railroad. He did foresee any lack of commitment on WSDOT's part, they would like to have the problem of the train tracks removed. WSDOT just started their long range ferry plan, and this analysis will coordinate with their planning efforts. Councilmember Tibbott relayed his understanding of Mr. Williams' comments that WSDOT would prioritize a vehicle crossing in addition to pedestrians and emergency access. Mr. Schaefer answered yes, noting Ferries anticipates costs for rehabilitating the existing terminal and some of those costs may be avoided as part of one of the alternatives. Mr. Williams commented any of larger projects will require State funding partners such as the Ferries Division as well as Transportation. He recalled the State as well as federal transportation funds were the primary contributors to Edmonds Crossing; he expected that same commitment to any large project that Edmonds sought to develop. At some point the City will have guided the project to a point where consensus has been achieved locally and with the State; he did not see the City delivering a project of this size locally, the State would end up taking on the project therefore it needed to be one they were enthusiastic about. Councilmember Buckshnis referred to the hourly distribution of emergency calls and gate closures for a period of five years, not one year. She asked whether the emergency was defined or whether they were 911 calls. Mr. Schaefer answered they were 911 calls which are primarily emergency medical. He learned last week in a meeting with FD1 that they did not include calls to Marine 16 in this data which total about 40- 50/year, doubling the number of calls shown in the graph. Mr. Williams commented it was difficult to use the boat moored at the marina if personnel are unable to reach it, noting it was similar to having an engine on other side of the tracks, the key is the ability for personnel to reach it. Councilmember Buckshnis recalled Edmonds Crossing was a pie in sky because the plan was to get rid of the Mukilteo dock. Now that a new dock is being constructed at Mukilteo, she did not foresee WSDOT having the money to move the ferry terminal. Councilmember Mesaros referred to the map of options and asked for a description of the Admiral Way overpass and the merits of that location. Mr. Schaefer said although it may seem out of the way for emergency response, it is a distinct location and it is screened from view or back -dropped visually by hillside. It can drop into the Port property which may provide flexibility for a landing. It would follow the Unocal access road along the bottom of the hill, climb to an overpass structure, clear the to -be -relocated Willow Creek and the railroad and drop down into the edge of Port parking area. Councilmember Mesaros asked whether it would have pedestrian access. Mr. Schaefer said it would be routinely used for pedestrian and bicycle access and could accommodate an emergency vehicle when necessary. Edmonds City Council Draft Minutes June 7, 2016 Page 16 Packet Pg. 311 8.5.b Councilmember Mesaros commented another benefit of that alternative is the ability to circumnavigate the marsh. Mr. Schaefer said the ability to tie it into the trails, through marina and Marina Beach Park was identified as a community amenity. Mr. Williams said the same could be said for the Edmonds Street alternative; it would be available for emergency vehicles to provide aid on the west side of the tracks as well as allow pedestrians and bicycles to access waterfront amenities. Councilmember Mesaros commented that alternative did not circumnavigate the marsh. Mr. Schaefer said the grades in all alternatives provide ADA access. Councilmember Teitzel asked if the Dayton Street Overpass would require Port property and demolition of existing buildings. Mr. Schaefer agreed it would require some property but would not require any demolition. It would launch from the north side of Dayton along the edge of the Salish Crossing property, climb over the parking area south of the rail station, diagonally over the intersection and drop into the Port property behind their sign. It would encroach into the yard area of new Jacobson Marine but would not impact their building. Council President Johnson commented one of the advantages of this presentation is it gives the public an opportunity to hear everything that has been considered to date, especially those not able to attend public meetings or visit the website. She asked where the Level 2 evaluation criteria were firm. Mr. Schaefer answered they were drafted and presented to the community at the last meeting. Some comments were received although fewer than at past meetings which is the reason the online open house was extended an additional week and another notice issued. Council President Johnson observed the language on the working draft page and the criteria were similar but not exactly the same. Mr. Schaefer advised the language on the working draft had to be more brief, the language on the working draft page is not the criteria, it is the purpose and need. He pointed out there are multiple components of each criterion. In Level 1 the consultant team did the first assessment against the criteria which was then validated by the Task Force. In Level 2 the consultant team is providing information and the Task Force is taking the first cut at the rating. Council President Johnson offered to provide Mr. Schaefer send her notes. She recalled an operational issue that has been discussed intermittently over the last 10 years was having a ferry reservation system on the Edmonds -Kingston route. She suggested that be considered in this effort. Councilmember Nelson (Co -Chair of the Task Force) recognized how hard the Task Force and and Mr. Schaefer have been working. Mayor Earling declared a brief recess. 2. DISCUSSION OF WHETHER TO CONTINUE CITY'S PRACTICE OF CONDUCTING QUASI-JUDICIAL LAND USE HEARINGS Senior Planner Kernen Lien said this topic was discussed at the retreat and the May 10 Council meeting. Currently, there are three ways a land use action can come before the City Council for a quasi-judicial decision under a closed record review: 1) site specific rezone, 2) appeal of Type III-B decision (ADB or Hearing Examiner), and 3) public agency variance request. The Woodway Playfields quasi-judicial hearing was an appeal of a public agency variance request. The three issues the Council requested further information on included, 1) the history of quasi-judicial decisions before the Council, 2) recent decisions by the Council, and 3) what other jurisdictions are doing. With regard to the history, Mr. Lien explained the current code framework was established in 1980 and since then the City Council has been doing quasi-judicial hearings for appeals of Hearing Examiner, ADB and public agency variance requests. Prior to that time, the City had a Board of Adjustment, a 7-member Edmonds City Council Draft Minutes June 7, 2016 Page 17 Packet Pg. 312 8.5.b board that heard variances, condition use permits, etc., things the Hearing Examiner now hears. Decisions of the Board of Adjustment went to Superior Court. In 2009 the City established the current process framework, Type I through V permits. At that time there was considerable discussion regarding the Council's involvement in the quasi-judicial decision process. Discussion was focused primarily on the Type III-B decisions by the Hearing Examiner and ADB. He referred to minutes from the 2009 update that were emailed to Council today. Also included in the packet, Exhibit 3, is a list of pros and cons prepared by Rob Chave in 2009 regarding Council involvement in quasi- judicial decisions. When the Title 20 update was passed in June 2009, Hearing Examiner and ADB appeals were taken out of the City Council and became appeals to Superior Court. At the first Council meeting in January 2010, an interim ordinance was passed that again inserted the Council into closed record appeals. The discussion at that time did not focus on rezones or public agency variances, only appeals and whether to have oral or written arguments to Council on appeals as it is easier to track whether something is in the record when the record is written versus oral. A permanent ordinance was passed in September 2010. Mr. Lien reviewed quasi-judicial decisions since 2010 in the 3 categories: Seven site specific rezones o Planning Board makes recommendation to City Council o Council upheld 6 o One was denied on a 3-3 vote Four public agency variance requests • Council approved most requests • Woodway Playfields was more complex and included five permits o Hearing Examiner recommended denial of two o By the time it reached the Council, the School District withdrew those two o Council essentially upheld Hearing Examiner decision and added a few conditions of approval to the Hearing Examiner's recommendation • Type III-B decisions o Four projects 0 5 appeals (Building 10 appealed to City Council twice) 0 2 reversed o Regarding Building 10, the City Council reversed the ADB decision and a critical area variance request With regard to other jurisdictions' quasi-judicial procedures, Mr. Lien referred to Exhibit 4, explaining most jurisdictions have a quasi-judicial process for site specific rezones. Some include an appeal to City Council from the Hearing Examiner, others do not. Councilmember Mesaros asked how many times a City Council decision has been appealed to Superior Court. Mr. Lien answered in the last 10 years, Building 10 and Woodway Playfields were appealed to Superior Court. There was a settlement agreement for Building 10 so no decision was issued and the City prevailed with regard to the Woodway Playfields. City Attorney Jeff Taraday explained the court never ruled on Building 10 decision so it was unknown whether the Council's decision would have been upheld had the court ruled. That project was of a magnitude that had the Council's decision not been upheld, there could have been real damages resulting from that application process. Councilmember Teitzel recalled the Council previously discussed the cost to appeal a decision to Superior Court versus to the City Council. Mr. Lien answered the fee for an appeal of a Type III-B decision to City Edmonds City Council Draft Minutes June 7, 2016 Page 18 Packet Pg. 313 8.5.b Council is $500. Mr. Taraday said the filing fee for Superior Court is $250; the cost could be much more if the appellant hired an attorney. Councilmember Buckshnis recommended the Council read the 2009 minutes. She commended Mr. Lien for his research and for summarizing it for the public. Councilmember Mesaros commented there could also be attorney costs for an appeal to City Council if the appellant chose to hire an attorney. Councilmember Nelson thanked Lien for the summary. He recalled going through one public agency variance request and found the information regarding other decisions very comprehensive and helpful. Council President Johnson commented there is also a cost to the City Council for the more elaborate appeals that come to the City Council. For example, Burnstead and Building 10, the City engaged separate counsel for the City Council at a cost of approximately $5,000 per case. There is also the expense of time; they were not easy decisions and required many meetings. She said it makes sense for some quasi-judicial proceedings to come to the City Council, those that are quick and efficient. However, for the ones that seemingly take endless amounts of reading, study and evaluation, she preferred they go to Superior Court because they usually end up in Superior Court anyway. She asked if a distinction could be made in the Type III-B decisions between large and small application. She recalled two of the Type III-B decisions were very small involving one property and two were very large and required tremendous time and effort. Mr. Taraday said the City probably could distinguish; there would need to be criteria established in advance for distinguishing between them. For example, the current categories of decisions are not the universe of possible categories. One category the City Council is stuck with hearing is site specific rezones. Council President Johnson referred to the risk associated with Council serving in a quasi-judicial capacity; if the City lost in an appeal to Superior Court, the City would be responsible for much more than just the filing fee. Mr. Taraday explained the City could be required to pay damages if the City Council's decision was found to be arbitrary and capricious. In extreme cases Councilmembers as individuals can be held personally liable for decisions made when serving in a quasi-judicial capacity. In its legislative capacity, the Council has nearly absolute personally immunity. In a quasi-judicial capacity, there is the theoretical possibility of a personal liability lawsuit because the immunity is only qualified not absolute. For example, in the Mission Springs in Spokane Councilmembers were found not to be immune from the personal suit filed against them. Councilmember Tibbott thanked staff for the synopsis the Council received this afternoon and suggested it be included in a future packet. Development Services Director Shane Hope agreed it would. Councilmember Tibbott recalled the Planning Board heard four quasi-judicial cases, three were straightforward and the questions Planning Board Members asked provided material for the City Council. One was more complex and the Planning Board needed more preparation to process it adequately. If the Council continued to hear site specific rezones, he asked if they would still go to Planning Board for a recommendation to City Council. Ms. Hope answered yes, the process would stay the same. Councilmember Tibbott recommended providing Planning Board enough notice regarding upcoming hearings so they do not engage with a project before it comes to Planning Board to avoid tainting the process. He discussed this with two former Planning Board Members, one was in favor of the Council moving away from quasi-judicial reviews and the other was in favor of retain the Council in that role so he was able to see benefits on both sides, especially with rezones. If the Council continued to hear site specific rezones, he recommended identifying ways to improve the process; for example, inform the Council in advance so they do not engage with proponents or opponents. Edmonds City Council Draft Minutes June 7, 2016 Page 19 Packet Pg. 314 8.5.b Councilmember Tibbott preferred the Council not hear more extensive appeals. While on the Planning Board, he felt members were asked to provide input regarding topics they were not trained for. There was one lawyer on the Planning Board who was able to look at the issue from a legal perspective but other Planning Board Members were not. There are benefits from a diversity of views looking at a project and offers insight; however, on complex appeals that require a great deal of study, he preferred to delegate them to the Hearing Examiner or other body. Ms. Hope agreed the Planning Board needed to have the proper training; staff has been more proactively recently in helping the Planning Board understand their role and legal requirements. Staff will consider how to distinguish between small and large projects for example according to the value of the project, property size, etc. With regard to whether the Planning Board would continue to make recommendations to the City Council regarding rezone, Mr. Taraday said they could but they do not have to; it could be done by the Hearing Examiner. Quoting Councilmember Councilmember Nelson, Councilmember Mesaros said citizens elected Councilmember to primarily be legislators, not judges. The skill set Councilmembers bring to the Council is for pondering legislative opportunities and making choices for citizens; serving in a quasi-judicial role puts the Council in a difficult position, a role they not be as equipped for. Councilmember Nelson asked Mr. Taraday to explain qualified immunity versus absolute immunity, pointing out if Councilmembers are making decisions for which they are personally liable, they need to know what that entails. Mr. Taraday offered to provide a more in-depth analysis in writing. With qualified immunity, a Councilmember is not as fully protected personally from a suit; although there is a decent chance of having a suit dismissed, in extreme case a Councilmember could have personal liability. The prospect of a Councilmember being sued is not just a theoretically possibility; a Councilmember was named in the Building 10 lawsuit. Councilmember Teitzel said he was also concerned about the Council's skill set to serve judges. It gives him pause personally to act in quasi-judicial fashion, reviewing the record to determine whether an Administrative Law Judge or Hearing Examiner made a legal error. He felt ill equipped to make that decision as he was not an attorney and wanted to avoid being in that role in the future. He agreed the Council could be involved in site specific rezones. 3. TITLE 19 BUILDING AND FIRE CODE UPDATES Development Services Director Shane Hope introduced Building Official Leif Bjorback and Fire Marshal Kevin Zweber. She referred to a pile of books that represented thousands of pages; the ordinance summarizes key changes made to the code based on State requirements. Following the presentation and Q&A, she requested the ordinance be forwarded to the Consent Agenda. Mr. Bj orback explained every three years the International Building Code (IBC) is updated and republished by the International Code Council. The IBC is a family of codes including commercial, residential fire, plumbing, energy, etc. that are used in most areas of the country including the State of Washington. The codes are adopted with certain changes at the State level and mandated by RCW 19.27 to be adopted and enforced by all jurisdictions within the State. The 2015 IBC along with the State amendments become effective statewide July 1, 2016. The proposed revisions to ECDC Title 19 will adopt the 2015 codes along with the State amendments. In addition, Edmonds -specific amendments are proposed to provide clarification as well as better coordination with other portions of the City code. No substantial changes to the Building or Fire Code are being proposed at this time. Edmonds City Council Draft Minutes June 7, 2016 Page 20 Packet Pg. 315 8.5.b Attachment C contains the ordinance text as proposed, including comments in the margin explaining the changes. The two main building codes in the City are the IBC and the International Residential Code (IRC). Mr. Bjorback reviewed: • Changes to the IBC: o Total reorganization of Chapter 5 which identifies how big, tall a building can be and the requirements o Rewrite of Chapter 5, not many impacts to actual building construction o Accessibility requirements increased in scope and specifics, most significantly for recreational facilities (amusement rides, boat slips, swimming pools) o The Building Code and the Existing Building Code have had duplicate language regarding alterations to existing building such as remodels, change of occupancy, etc. In this update, the IBC dispensed with the chapter because it was duplicated in the Existing Building Code. o New appendix for solar readiness developed by State and available for voluntary adoption by jurisdictions with regard to solar zones on a roof, roof penetration, structural design, etc. • Changes to the IRC: o Swimming pools for single family homes are now regulated by the International Swimming Pool and Spa Code. Regulations previously in an appendix in the IRC. o Expanded regulations regarding solar provisions, increased scoping, specific regulations regarding access and array o New provisions in energy code to accommodate State and Federal mandates for increased energy efficiency • State amendments o Added definition of nightclub and improve safety requirements o Align with regulations for licensed care facilities and medical facilities and Department of Health o Accessibility o Energy code tweaks Fire Marshal Zweber reviewed changes in the International Fire Code (IFC). • Authorization can be given to begin emergency repairs without a permit and apply for permit the next business day • Decorative open flame tables • Compressed CO2 - Over 100 pounds requires alarm • Local: Banned sky lanterns • Fire code gives him authority make fire lanes wider, added authority to make smaller Councilmember Buckshnis asked about construction in a designated floodway and the difference between a flood hazard areas, a floodway and a floodplain. Mr. Bjorback said a flood hazard area is the general term for all areas that flood; a floodway is related to a river or stream and any adjacent land area expected to be inundated in a flood event. The City has very few properties that are in floodways. Councilmember Buckshnis asked if the critical area ordinance would trump locating a house in floodplain. Mr. Bjorback answered he believed it would. After consulting with Mr. Lien, it was agreed to retain the language in the IBC. Councilmember Teitzel recalled controversy in the past regarding the definition of director; in Section 19.10.020 director is defined as, director shall mean director of development services as well as any authorized representative of the director. Section 23.40.230 of the Critical Area Ordinance defines director as, director means the City of Edmonds development services director or his/her designee. He requested the definitions be consistent with the recently approved CAO. Ms. Hope said that could be done although it is a distinction without a difference, it would not be interpreted differently. Edmonds City Council Draft Minutes June 7, 2016 Page 21 Packet Pg. 316 8.5.b It was the consensus of the Council to schedule this item for approval on the Consent Agenda. 9. MAYOR'S COMMENTS Mayor Earling reported on the unveiling of the spray pad; hundreds of people, mostly children, have been visiting the spray pad. It was a great opening as reported in an article in today's Herald. With regard to the Proclamation for Music4Life, he invited anyone with an easily restorable instrument to contact his office for contact information for Music4Life. 10. COUNCIL COMMENTS Councilmember Nelson said he and his two children have visited the spray pad twice and they love it. Next, he referred to the oil train derailment in Mosier, Oregon, relaying the words of their fire chief that they dodged a bullet because they did not have the resources to equip themselves to address even a minor oil incident. Sixteen oil cars derailed carrying Bakken oil which has been documented to be more explosive than crude oil. Although the oil was being transported in modern, safer steel cars, 42,000 gallons of oil were released and it took 15 fire departments to put the fire out. Ten oil trains a week pass through Snohomish County carrying a million gallons of Bakken oil. In future discussions regarding fire services, he urged consideration of the risks that face the community and the necessary resources to respond. Councilmember Teitzel reported on Sunday's presentation of a plaque to the North Sound Church designating the church on the local registry of historic places. The church appreciates the plaque and the designation and are excited to be on the local registry. Councilmember Buckshnis agreed the community needs to be conscious about what is happening with oil and the takers. She thanked all involved for the wonderful Waterfront Festival last weekend. It was a a fun, well attended event. She expressed appreciation to the Port for allowing the use of their property. Council President Johnson announced Edmonds was selected by Western Washington University and AWC as a participant in Western's collegiate program. She listed the ten projects that the students will work on with the City during the next year: • Sea level rise mitigation planning • Edmonds Memorial Cemetery inventory and mapping • Stella's Landing environmental assessment • Public relations campaign for the 4' Avenue cultural corridor • Zero waste and food waste programs • Edmonds Mash environmental enhancement • Wastewater treatment plant information brochure and tour materials • Downtown business tourism local application • Playful city initiative • Green business program A contract as well as further information regarding the projects will be presented to the Council in the near fixture. Council President Johnson reported installation of the art feature, Illuminous Forest, has begun on the 4' Avenue Cultural Corridor. Councilmember Mesaros reported on the Memorial Day ceremony at the Edmonds Cemetery attended by Mayor Earling and Councilmembers Teitzel, Nelson, Fraley-Monillas, Johnson and himself. Approximately 400 people attended the wonderful ceremony, an event the City should be proud of. The highlight was a student essay. Edmonds City Council Draft Minutes June 7, 2016 Page 22 Packet Pg. 317 8.5.b Councilmember Tibbott reported on last week's Town Hall meeting at the Meadowdale clubhouse, an opportunity to hear about the City as well as the neighborhood's concerns which include the Haines Wharf residue. He was hopeful that could be addressed in the coming years. Councilmember Tibbott referred to the arts magazine published by the Meadowdale High School Art Department depicting artwork by local high students including a drawing by City Clerk Scott Passey's son. 11. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(i) This item was not needed. 12. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION This item was not needed. 13. ADJOURN With no further business, the Council meeting was adjourned at 9:54 p.m. Edmonds City Council Draft Minutes June 7, 2016 Page 23 Packet Pg. 318 8.5.b City Council Agenda Item Meeting Date: 06/14/2016 Approval of claim checks. Staff Lead: Scott James Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #220279 through #220389 dated June 9, 2016 for $222,149.48. Staff Recommendation Approval of claim checks. Financial Impact $222,149.48 Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of expenditures. Attachments: claim cks 06-09-16 FrequentlyUsedProjNumbers 06-09-16 Packet Pg. 319 vchlist 06/09/2016 9:23:01 AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 220279 6/9/2016 065052 AARD PEST CONTROL 368308 MEADOWDALE CC PEST CONTROI MEADOWDALE CC PEST CONTROI 001.000.64.576.80.41.00 368336 PM & SENIOR CENTER PEST CONI PM & SENIOR CENTER PEST CONI 001.000.64.576.80.41.00 Total 220280 6/9/2016 072189 ACCESS INFORMATION MANAGEMENT 1479066 STORAGE OF DOCUMENTS 6/1/201 STORAGE OF DOCUMENTS 06/01/� 001.000.25.514.30.41.00 Total 220281 6/9/2016 065568 ALLWATER INC 042916039 WWTP: DRINKING WATER SERVICI Water services (plus rental/supplies 423.000.76.535.80.31.00 Total: 220282 6/9/2016 073626 ALPHA ECOLOGICAL 1265729 PS - BI/MO MAINT AGREEMENT PS - Bi/Mo Maint Agreement 001.000.66.518.30.48.00 9.8% Sales Tax 001.000.66.518.30.48.00 Total: 220283 6/9/2016 001528 AM TEST INC 92588 WWTP: ICP SCAN & MERCURY BY ICP scan & mercury by CVAA 423.000.76.535.80.41.00 Total: 220284 6/9/2016 069751 ARAMARK UNIFORM SERVICES 1988614510 FACILITIES DIVISION UNIFORMS FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 9.8% Sales Tax 001.000.66.518.30.24.00 8.5.b Page: ' Page: 1 Packet Pg. 320 vchlist 06/09/2016 9:23:01 AM Bank code : usbank Voucher Date Vendor 220284 6/9/2016 069751 ARAMARK UNIFORM SERVICES Voucher List City of Edmonds 8.5.b Page: 2 Invoice PO # Description/Account Amoun (Continued) c G E 1988618522 FLEET DIVISION UNIFORMS & MAT FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 11.2( c FLEET DIVISION MATS ca 511.000.77.548.68.41.00 25.6, 9.8% Sales Tax r c 511.000.77.548.68.24.00 1.1' 9.8% Sales Tax 511.000.77.548.68.41.00 2.5' L 1988625151 WWTP: UNIFORMS, TOWELS & MA ,o wwtp uniforms L 423.000.76.535.80.24.00 5.1(_ wwtp mats & towels c 423.000.76.535.80.41.00 108.5( a 9.8% Sales Tax W 423.000.76.535.80.24.00 0.5( .. 9.8% Sales Tax CV) 423.000.76.535.80.41.00 10.6, 1988625152 PARKS MAINT UNIFORM SERVICE ., PARKS MAINT UNIFORM SERVICE 001.000.64.576.80.24.00 54.8( N PARKS MAINT UNIFORM SERVICE c 001.000.64.576.80.41.00 1.8 1 E 1988625153 FACILITIES DIVISION UNIFORMS FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 24.9( .r Q 9.8% Sales Tax 001.000.66.518.30.24.00 2.41 1988629129 PUBLIC WORKS OMC LOBBY MATE t PUBLIC WORKS OMC LOBBY MATE U 001.000.65.518.20.41.00 PUBLIC WORKS OMC LOBBY MATE 111.000.68.542.90.41.00 6.1' PUBLIC WORKS OMC LOBBY MAT: Page: 2 Packet Pg. 321 vchlist 06/09/2016 9:23:01 AM Bank code : usbank Voucher Date Vendor 220284 6/9/2016 069751 ARAMARK UNIFORM SERVICES 220285 6/9/2016 070305 AUTOMATIC FUNDS TRANSFER Voucher List City of Edmonds 8.5.b Page: 3 Invoice PO # Description/Account Amoun .-. (Continued) c C E 421.000.74.534.80.41.00 6.1 M PUBLIC WORKS OMC LOBBY MATT U) 422.000.72.531.90.41.00 6.1' c PUBLIC WORKS OMC LOBBY MATT 423.000.75.535.80.41.00 6.1' N PUBLIC WORKS OMC LOBBY MAT: r c 511.000.77.548.68.41.00 6.0E 9.8% Sales Tax 001.000.65.518.20.41.00 0.1( L 9.8% Sales Tax ,o 111.000.68.542.90.41.00 0.6( L 9.8% Sales Tax 421.000.74.534.80.41.00 0.6( 9.8% Sales Tax a 422.000.72.531.90.41.00 0.6( W 9.8% Sales Tax 423.000.75.535.80.41.00 0.6( 9.8% Sales Tax 511.000.77.548.68.41.00 0.5E .. 1988629130 FLEET DIVISION UNIFORMS & MAT t� FLEET DIVISION UNIFORMS N 511.000.77.548.68.24.00 6.4( r FLEET DIVISION MATS E E 511.000.77.548.68.41.00 12.3E 9.8% Sales Tax +° 511.000.77.548.68.24.00 0.6: .r Q 9.8% Sales Tax 511.000.77.548.68.41.00 1.2: E Total : 389.6( t U 88259 OUT SOURCING OF UTILITY BILLS a Q UB Outsourcing area #600 Printing 422.000.72.531.90.49.00 33.7� UB Outsourcing area #600 Printing Page: 3 Packet Pg. 322 vchlist 06/09/2016 9:23:01 AM Bank code : usbank Voucher Date Vendor 220285 6/9/2016 070305 AUTOMATIC FUNDS TRANSFER 220286 220287 220288 220289 6/9/2016 001801 AUTOMATIC WILBERT VAULT CO Voucher List City of Edmonds Invoice (Continued) 43575 6/9/2016 069076 BACKGROUND INVESTIGATIONS INC CEO0516 PO # Description/Account 421.000.74.534.80.49.00 UB Outsourcing area #600 Postage 421.000.74.534.80.42.00 UB Outsourcing area #600 Postage 423.000.75.535.80.42.00 9.6% Sales Tax 422.000.72.531.90.49.00 9.6% Sales Tax 421.000.74.534.80.49.00 9.6% Sales Tax 423.000.75.535.80.49.00 UB Outsourcing area #600 Printing 423.000.75.535.80.49.00 Total STANDARD ROUGH BOX-FOISTER STANDARD ROUGH BOX-FOISTER 130.000.64.536.20.34.00 Total BACKGROUND CHECK SERVICES 3 NATIONWIDE- 001.000.22.518.10.41.00 Total 6/9/2016 075662 BC BOOKWORLD WOTS AD BC WOTS AD BC SUMMER 2016 WOTS AD BC SUMMER 2016 123.000.64.573.20.41.40 Total 6/9/2016 071348 BERGERABAM 26684 E4MB.SERVICES THRU 5/21/16 E4MB.Services thru 5/21/16 016.000.66.518.30.41.00 Total 8.5.b Page: 4 Amoun c O E 33.7( M 125.2, c ca 125.2, c 3.21 3 3.2, L 0 3.3E L 34.8( 362.6; a x w CO) 815.0( 815.0( " Y) U) N r c 245.0( m 245.0( E a 945.0( c 945.0( E t U c� r r Q 11,385.0( 11,385.0( Page: 4 Packet Pg. 323 vchlist 06/09/2016 9:23:01 AM Voucher List City of Edmonds 8.5.b Page: 5 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 220290 6/9/2016 066673 BILLS BLUEPRINT INC 531864 ESFE/ESGA.PLANS & SPECS COPIE c E ESFE.Plans & Specs Copies M 422.200.72.594.31.41.00 130.6z U) ESGA.Plans & Specs Copies c 423.200.75.594.35.41.00 430.0E Total: 560.61 N r 220291 6/9/2016 073760 BLUELINE GROUP LLC 11835 ESNA.SERVICES THRU MAY 31, 20' 0) ESNA.Services thru May 31, 2016 421.000.74.534.80.41.00 168.3: U) ESNA.Services thru May 31, 2016 p 422.000.72.531.90.41.00 168.3; m ESNA.Services thru May 31, 2016 L 423.000.75.535.80.41.00 168.3� 15 Total: 505.0( aa) a K 220292 6/9/2016 074776 BUCKSHNIS, DIANE TB-162238860 CLAIM FOR EXPENSES - TRAVEL W CLaim for Travel Expenses for May 21 001.000.11.511.60.43.00 44.5 1 ti Total: 44.5, U) 220293 6/9/2016 072571 BUILDERS EXCHANGE 1050423 E5GA/E5JA/E4GB.PUBLISHING BID W U) ESGA.Publishing Bid Docs r 423.200.75.594.35.41.00 77.1( m ESJA.Publishing Bid Docs E 421.200.74.594.34.41.00 40.3E E4GB.Publishing Bid Docs Q 423.200.75.594.35.41.00 0.1E . . Total: 117.6( c m t 220294 6/9/2016 075278 BURNS, HOUSTON 5/3-5/26 FIELD ATTEN 5/3-5/26/16 SOFTBALL FIELD ATTEI` 5/3-5/26/16 SOFTBALL FIELD ATTE� cvv 001.000.64.571.25.41.00 320.0( r Q Total: 320.0( 220295 6/9/2016 073029 CANON FINANCIAL SERVICES 16113645 CONTRACT CHARGE, METER USE) Page: 5 Packet Pg. 324 vchlist 06/09/2016 9:23:01 AM Bank code : usbank Voucher Date Vendor 220295 6/9/2016 073029 CANON FINANCIAL SERVICES Voucher List City of Edmonds Invoice (Continued) 220296 6/9/2016 075092 CASCADE BICYCLE CLUB ED FNDN 40052 220297 6/9/2016 068484 CEMEX LLC 220298 6/9/2016 003510 CENTRAL WELDING SUPPLY PO # Description/Account CONTRACT CHARGE, METER USE) 001.000.62.524.10.45.00 Total E3DC.SERVICES THRU MARCH 201 E3DC.Services thru March 2016 112.000.68.595.33.41.00 Total 9433254274 ROADWAY - ASPHALT Roadway - Asphalt 111.000.68.542.31.31.00 9.5% Sales Tax 111.000.68.542.31.31.00 9433297029 ROADWAY - ASPHALT Roadway - Asphalt 111.000.68.542.31.31.00 9.5% Sales Tax 111.000.68.542.31.31.00 9433336761 ROADWAY - ASPHALT Roadway - Asphalt 111.000.68.542.31.31.00 9.5% Sales Tax 111.000.68.542.31.31.00 9433343681 ROADWAY - CEMENT Roadway - Cement 111.000.68.542.31.31.00 9.5% Sales Tax 111.000.68.542.31.31.00 Total RN05161020 GYMNASTICS HELIUM TANK RENT/ GYMNASTICS HELIUM TANK RENT/ 001.000.64.571.28.45.00 9.8% Sales Tax 8.5.b Page: 6 Page: 6 Packet Pg. 325 vchlist 06/09/2016 9:23:01 AM Voucher List City of Edmonds 8.5.b Page: 7 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 220298 6/9/2016 003510 CENTRAL WELDING SUPPLY (Continued) c G E 001.000.64.571.28.45.00 1.2E M RN05161021 WWTP: CYLINDER RENTAL+ HAZN U) nitrogen, oxygen, carbon monoxide + c 423.000.76.535.80.31.00 74.2E >M 9.8% Sales Tax N 423.000.76.535.80.31.00 7.2E Total: 95.5: 3 220299 6/9/2016 074255 COAL CREEK ENVIRONMENTAL ASSOC 120902-13 WWTP: 1/1 /16-5/21/16 TECH ASSIS' U) 1/1/16 - 5/21/16 Technical assistance c 423.000.76.535.80.41.00 13,513.5' y Total: 13,513.5, 220300 6/9/2016 064369 CODE PUBLISHING CO 53355 EDMONDS CITY CODE UPDATE 5/1 EDMONDS CITY CODE ELECTRONI m K 001.000.25.514.30.41.00 2,213.0( W 9.8% Sales Tax M 001.000.25.514.30.41.00 216.8 1 ti Total: 2,429.81 U) 220301 6/9/2016 073135 COGENT COMMUNICATIONS INC JUN-16 C/A CITYOFED00001 U) Jun-16 Fiber Optics Internet Connect r 001.000.31.518.87.42.00 406.1( m Apr-16 overage charge 10.8866 @ E 001.000.31.518.87.42.00 49.7z Total: 455.& a 220302 6/9/2016 069892 COLUMBIA FORD INC 3-G1543 UNIT E108PO - NEW 2016 FORD PC Unit E108PO - New 2016 Ford Police m t 511.100.77.594.48.64.00 35,500.0' Total: 35,500.01 cvo r r Q 220303 6/9/2016 065683 CORRY'S FINE DRY CLEANING MAY 2016 DRY CLEANING APRIL-MAY 2016-El CLEANING/LAUNDRY APRIL/MAY 2( 001.000.41.521.22.24.00 507.8' Page: 7 Packet Pg. 326 vchlist 06/09/2016 9:23:01 AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 220303 6/9/2016 065683 065683 CORRY'S FINE DRY CLEANING (Continued) 220304 6/9/2016 006200 DAILY JOURNAL OF COMMERCE 3313771 220305 6/9/2016 067794 DALCO INC 220306 6/9/2016 073823 DAVID EVANS & ASSOC INC 220307 6/9/2016 061570 DAY WIRELESS SYSTEMS - 03 3313987 90146 374861 Description/Account Total E1CA.PUBLISHING OF INVITATION E1CA.Publishing of Invitation to Bid 112.000.68.595.33.41.00 BUSINESS RECRUITMENT ADS FOI Business recruitment ads for May in 1 001.000.61.558.70.41.40 Total WWTP: VALVE POPOFF, LABOR & VALVE POPOFF 423.000.75.535.80.31.00 LABOR & SERVICE CALL 423.000.75.535.80.48.00 9.8% Sales Tax 423.000.75.535.80.31.00 9.8% Sales Tax 423.000.75.535.80.48.00 Total E1CA.SERVICES THRU 4/9/16 ElCA.Services thru 4/9/16 112.000.68.595.33.41.00 Total 413531 INV#413531 - EDMONDS PD CALIBRATE #AS010981 001.000.41.521.22.48.00 CALIBRATE #GHD-14955 001.000.41.521.22.48.00 CALIBRATE #GHD-03836 001.000.41.521.22.48.00 CALIBRATE #GHD-14984 001.000.41.521.22.48.00 CALIBRATE #GHD-03890 8.5.b Page: 8 Amoun c 507.8' E Ta r 800.0( 1,369.4( `o m 24.9E 135.0( a x 2.4E W CO) 13.2' ti 175.6; V) U) N r 12,356.0E y 12,356.0E E t .r a 70.0( m 70.0( t U M r 70.0( Q Fill in Page: 8 Packet Pg. 327 vchlist 06/09/2016 9:23:01 AM Voucher List City of Edmonds 8.5.b Page: 9 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 220307 6/9/2016 061570 DAY WIRELESS SYSTEMS - 03 (Continued) c G E 001.000.41.521.22.48.00 70.0( CALIBRATE #GHS-08723 001.000.41.521.22.48.00 70.0( c CALIBRATE #GHD-12646 ca 001.000.41.521.22.48.00 70.0( CALIBRATE #SHD-01690 N c 001.000.41.521.22.48.00 70.0( FUELSURCHARGE 001.000.41.521.22.48.00 10.0( C2 L 9.8% Sales Tax ,o 001.000.41.521.22.48.00 55.8( L Total : 625.81 220308 6/9/2016 047450 DEPT OF INFORMATION SERVICES 2016050051 CUSTOMER ID# D200-0 m Scan Services for May 2016 K 001.000.31.518.88.42.00 1,231.4( u l Total: 1,231.4( m ti 220309 6/9/2016 064531 DINES, JEANNIE 16-3660 CITY COUNCIL MINUTES 5/10/2016 5/10/16 & 5/17/2016 CITY COUNCIL to 001.000.25.514.30.41.00 415.8( 16-3662 INV 16-3662 EDMONDS PD N r IA 16-001 20.5 HRS TRANSCRIPTIO 001.000.41.521.10.41.00 676.5( E CASE 16-10576 1.2 HRS TRANSCRI 001.000.41.521.21.41.00 39.6( Q CASE 16-11419 2.2 HRS TRANSCRI 001.000.41.521.21.41.00 72.6( y Total: 1,204.5( E t 220310 6/9/2016 007253 DUNN LUMBER 3982467 CITY PARK PLYWOOD U CITY PARK PLYWOOD Q 001.000.64.576.80.31.00 42.M 9.5% Sales Tax 001.000.64.576.80.31.00 4.0( Page: 9 Packet Pg. 328 vchlist 06/09/2016 9:23:01 AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 220310 6/9/2016 007253 007253 DUNN LUMBER (Continued) 220311 6/9/2016 007775 EDMONDS CHAMBER OF COMMERCE 2345 220312 220313 220314 220315 6/9/2016 069523 EDMONDS P&R YOUTH SCHOLARSHIP 21198 DAWSON SCHOLAF 6/9/2016 038500 EDMONDS SENIOR CENTER 6/9/2016 075566 EHRBAR, PAMELA 2016-06-01 Description/Account Total: DIVERSITY COMMISSION FEE FOR Fee for Diversity Commission entry in 001.000.61.557.20.49.00 Total 21198 JOSHUA DAWSON SCHOLAF 21198 JOSHUA DAWSON SCHOLAF 122.000.64.571.20.49.00 Total 06/16 RECREATION SERVICES COP 06/16 Recreation Services Contract F 001.000.39.569.10.41.00 Total: BID-060716 ADMNIISTRATIVE SERVICES FOR E BID Administrative services 6/1-6/3/1( 140.000.61.558.70.41.00 Total 6/9/2016 008812 ELECTRONIC BUSINESS MACHINES AR40482 AR40483 WATER SEWER COPY USE - Water Sewer Copy Use- 421.000.74.534.80.31.00 Water Sewer Copy Use- 423.000.75.535.80.31.00 9.8% Sales Tax 421.000.74.534.80.31.00 9.8% Sales Tax 423.000.75.535.80.31.00 PW COPY USE- PW Copy Use- 001.000.65.518.20.31.00 PW Copy Use- 111.000.68.542.90.31.00 8.5.b Page: 10 Amoun c 46.01 E Ta a� c 25.0( > 25.0( to r c a� 3 75.0( Cl) 75.0( o 0 m 5,000.0( c 5,000.0( a x w CO) 300.0( 300.0( Cl) V) U) N c 10.7E t 10.7E .r a 1.0( m 1.0E E U c� r 36.91 Q Page: 10 Packet Pg. 329 vchlist 06/09/2016 9:23:01 AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 220315 6/9/2016 008812 ELECTRONIC BUSINESS MACHINES (Continued) AR40982 AR41595 220316 6/9/2016 009350 EVERETT DAILY HERALD EDH700466 8.5.b Page: 11 PO # Description/Account Amoun .-. c 0 E PW Copy Use- M 422.000.72.531.90.31.00 20.9: PW Copy Use- c 421.000.74.534.80.31.00 14.7E PW Copy Use- N 423.000.75.535.80.31.00 14.7E PW Copy Use- 511.000.77.548.68.31.10 14.7E 9.8% Sales Tax L 001.000.65.518.20.31.00 3.6, 0 9.8% Sales Tax L 111.000.68.542.90.31.00 2.0E 9.8% Sales Tax 422.000.72.531.90.31.00 2.0E a 9.8% Sales Tax W 421.000.74.534.80.31.00 1.4E 9.8% Sales Tax 423.000.75.535.80.31.00 1.4E 9.8% Sales Tax 511.000.77.548.68.31.10 1.4E to FLEET COPY USE- N Fleet Copy Use- 511.000.77.548.68.31.10 9.0( E 9.8% Sales Tax 511.000.77.548.68.31.10 0.8E 1° ACCT#MK5648 CONTRACT 2600-02 .r Q Maintenance for printers 02/21/16 - 001.000.31.518.88.48.00 307.2( 9.8% Sales Tax t 001.000.31.518.88.48.00 30.1' rcvo Total : 506.0' Q E1CA.PUBLISHING INVITATION TO E1CA.Publishing Invitation to Bid Page: 11 Packet Pg. 330 vchlist 06/09/2016 9:23:01 AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 220316 6/9/2016 009350 EVERETT DAILY HERALD (Continued) 112.000.68.595.33.41.00 Total: 220317 6/9/2016 063953 EVERGREEN STATE HEAT & A/C 31007 PW - TROUBLESHOOT/REPAIRS HI PW - Troubleshoot/Repairs Heating E 001.000.66.518.30.48.00 9.8% Sales Tax 001.000.66.518.30.48.00 Total: 220318 6/9/2016 071026 FASTSIGNS OF LYNNWOOD 443-20926 FLOWER BASKET TAG -1ST ONE MI FLOWER BASKET TAG -1ST ONE MI 127.000.64.575.50.31.00 9.8% Sales Tax 127.000.64.575.50.31.00 Total: 220319 6/9/2016 069469 FLINT TRADING INC 196026 E7AC.PLASTIC TRAFFIC ARROWS , E7AC.Plastic Traffic Arrows & Bike Le 112.000.68.595.33.41.00 196396 E3DB.TURN ARROWS E3DB.Turn Arrows 112.000.68.595.33.41.00 196442 TRAFFIC - 8' LEFT TURN ARROWS Traffic - 8' Left Turn Arrows 111.000.68.542.64.31.00 8' Right Turn Arrows 111.000.68.542.64.31.00 8' Only 111.000.68.542.64.31.00 9'10" Straight Arrow 111.000.68.542.64.31.00 13' 1" Right Combi Arrows 111.000.68.542.64.31.00 13'1" Left Combi Arrows 8.5.b Page: 12 Page: 12 Packet Pg. 331 vchlist 06/09/2016 9:23:01 AM Bank code : Voucher usbank Date Vendor 220319 6/9/2016 069469 FLINT TRADING INC 220320 6/9/2016 075536 FIR EGONESE ASSOCIATES 220321 6/9/2016 011900 FRONTIER Voucher List City of Edmonds 8.5.b Page: 13 Invoice PO # Description/Account Amoun .-. c (Continued) C E 111.000.68.542.64.31.00 2,938.3: 12" White Lines 111.000.68.542.64.31.00 6,914.8E c 9.8% Sales Tax 111.000.68.542.64.31.00 1,771.8, Total: 27,480.31 a� 436-005 CONSULTING 3 CONSULTING 001.000.62.524.10.41.00 16,998.51 `0 Total: 16,998.51, y L 206-188-0247 TELEMETRY MASTER SUMMARY Ai TELEMETRY MASTER SUMMARY Ai 421.000.74.534.80.42.00 260.5 , K TELEMETRY MASTER SUMMARY A, W 423.000.75.535.80.42.00 260.5 1 M 253-003-6887 LIFT STATION #6 VG SPECIAL ACCI ti LIFT STATION #6 VG SPECIAL ACCI 423.000.75.535.80.42.00 41.9, to 253-012-9189 WWTP: AUTO DIALER - 1 VOICE GI WWTP AUTO DIALER- 1 VOICE GR N r 423.000.76.535.80.42.00 41.31 aa) 253-017-7256 WWTP: TELEMETRY - 8 VOICEGRA E WWTP: TELEMETRY - 8 VOICEGRA t 423.000.76.535.80.42.00 224.0E Q 425-745-5055 MEADOWDALE PRESCHOOL PHOI` MEADOWDALE PRESCHOOL PHOI` c 001.000.64.571.29.42.00 91.6' m E PARKS MAINT IP LINE (10 + TAX) 001.000.66.518.30.42.00 10.9E 425-771-5553 WWTP: AUTO DIALER - 1 BUSINES r Q WWTP: AUTO DIALER - 1 BUSINES 423.000.76.535.80.42.00 114.5� 425-774-1031 LIFT STATION #8 VG SPECIAL ACCI Page: 13 Packet Pg. 332 vchlist 06/09/2016 9:23:01 AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 220321 6/9/2016 011900 FRONTIER (Continued) 425-776-1281 425-776-5316 220322 6/9/2016 002500 GALLS LLC DBA BLUMENTHAL 005256773 8.5.b Page: 14 PO # Description/Account Amoun c 0 E LIFT STATION #8 TWO VOICE GRAI M 423.000.75.535.80.42.00 47.2E Cl) SNO-ISLE LIBRARY ELEVATOR PH( c SNO-ISLE LIBRARY ELEVATOR PH( > c� 001.000.66.518.30.42.00 53.8E N 425-776-5316 PARKS MAINT FAX LII N 425-776-5316 PARKS MAINT FAX LII c 001.000.64.576.80.42.00 98.3 , Total: 1,245.1, ti 0 1NV#005256773 ACCT#1 00 1074529- 0 TAC DRY RAIN SHELL - LG 628.000.41.521.23.31.00 NO SOUND SWAT LOGO m 628.000.41.521.23.31.00 7.9� x S/S POLO - LG W 628.000.41.521.23.31.00 39.9� r� RIGHT CHEST EMBROIDERY 628.000.41.521.23.31.00 6.5E " NO SOUND SWAT LOGO 628.000.41.521.23.31.00 7.9E N S/S POLO - LG 628.000.41.521.23.31.00 39.9� NO SOUND SWAT LOGO t 628.000.41.521.23.31.00 7.9� RIGHT CHEST EMBROIDERY Q 628.000.41.521.23.31.00 13.1 f NO SOUND SWAT LOGO d 628.000.41.521.23.31.00 7.9� E RIGHT CHEST EMBROIDERY U 0 628.000.41.521.23.31.00 6.5E Q NO SOUND SWAT EMBROIDERY 628.000.41.521.23.31.00 7.9� Page: 14 Packet Pg. 333 vchlist 06/09/2016 9:23:01 AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 220322 6/9/2016 002500 GALLS LLC DBA BLUMENTHAL (Continued) 005288473 005408554 PO # Description/Account 628.000.41.521.23.31.00 1NV#005288473 ACCT#1 00 1074529- S/S POLO - LG 628.000.41.521.23.31.00 RIGHT CHEST EMBROIDERY 628.000.41.521.23.31.00 NO SOUND SWAT LOGO 628.000.41.521.23.31.00 S/S POLO - LG 628.000.41.521.23.31.00 RIGHT CHEST EMBROIDERY 628.000.41.521.23.31.00 NO SOUND SWAT LOGO 628.000.41.521.23.31.00 9.6% Sales Tax 628.000.41.521.23.31.00 1NV#005408554 ACCT#1 00 1074529- TAC DRY RAIN SHELL - XL 628.000.41.521.23.31.00 NO SOUND SWAT LOGO 628.000.41.521.23.31.00 9.6% Sales Tax 628.000.41.521.23.31.00 Total 220323 6/9/2016 075663 GAMINO, KRISTA 6/7 REFUND 6/7 REFUND DAMAGE DEPOSITAN 6/7 REFUND DAMAGE DEPOSIT AN 001.000.239.200 Total 220324 6/9/2016 072515 GOOGLE INC 3360361257 BILLING ID# 5030-2931-5908 Google Apps - May-2016 001.000.31.518.88.48.00 Total: 8.5.b Page: 15 Amoun c 0 E 26.5< M Cn a� c 39.9� >M U) 6.5� a� 7.9( Cn L 39.9� ,o L 6.5( c 7.9� a x w 10.4f .. M ti 129.9( .. 7.9� N N c 13.2E E 573.6( a 530.0( d 530.0( E U ca r Page: 15 Packet Pg. 334 vchlist 06/09/2016 9:23:01 AM Bank code : Voucher usbank Date Vendor 220325 6/9/2016 012199 GRAINGER Voucher List City of Edmonds 8.5.b Page: 16 Invoice PO # Description/Account Amoun .-. c 9104107488 FAC MAINT - SHOP SUPPLIES E Fac Maint - Shop Supplies 001.000.66.518.30.31.00 25.1, 9.8% Sales Tax c 001.000.66.518.30.31.00 2.4( 9105432778 FAC MAINT - SHOP SUPPLIES N Fac Maint - Shop Supplies N c 001.000.66.518.30.31.00 135.8( 9.8% Sales Tax 001.000.66.518.30.31.00 13.3' L 9106002984 FAC MAINT SHOP SUPPLIES ,o Fac Maint Shop Supplies L 001.000.66.518.30.31.00 27.7' 9.2% Sales Tax 001.000.66.518.30.31.00 2.5E a 9106002992 SR CENTER - SUPPLIES Sr Center - Supplies W .. 001.000.66.518.30.31.00 212.1' 9.2% Sales Tax .. 001.000.66.518.30.31.00 19.5( 9119599877 PS - SUPPLIES PS - Supplies N 001.000.66.518.30.31.00 117.6, c 9.2% Sales Tax E 001.000.66.518.30.31.00 10.8: 9119599885 PS - SUPPLIES PS - Supplies Q 001.000.66.518.30.31.00 91.9E 9.8% Sales Tax m 001.000.66.518.30.31.00 9.01 t 9119896885 FAC - DOOR REINFORCER U c� 9.8% Sales Tax Q 001.000.66.518.30.31.00 3.0; FAC - Door Reinforcer 001.000.66.518.30.31.00 30.9, Page: 16 Packet Pg. 335 vchlist 06/09/2016 9:23:01 AM Voucher List City of Edmonds 8.5.b Page: 17 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 220325 6/9/2016 012199 GRAINGER (Continued) 9123526924 LIBRARY - SUPPLIES Library - Supplies 001.000.66.518.30.31.00 21.91 9.8% Sales Tax 001.000.66.518.30.31.00 2.1( Total: 726.01 220326 6/9/2016 074722 GUARDIAN SECURITY SYSTEMS 660417 OLD PUBLIC WORKS SECURITY Old Public Works Security 001.000.66.518.30.48.00 55.0( Total: 55.0( 220327 6/9/2016 012560 HACH COMPANY 9941124 WWTP: 5/23-9/22/16 2V SOLITAX SE 5/23/16 - 9/22/16 2V Solitax Sensor 423.000.76.535.80.41.00 323.3; 9.8% Sales Tax 423.000.76.535.80.41.00 31.6� 9950281 WWTP: UV LAMP & BIOPACK PURII UV LAMP & BIOPACK PURIFICATIOI 423.000.76.535.80.48.00 640.0( 9.8% Sales Tax 423.000.76.535.80.48.00 62.7, Total: 1,057.7� 220328 6/9/2016 072647 HERRERA ENVIRONMENTAL 38551 STORM PLAN REVIEW SUPPORT 5 Storm Plan Review Support 5/27/16 001.000.67.518.21.41.00 1,316.1( Total: 19316.111 220329 6/9/2016 074746 HIGUCHI, ROD 20986 UKULELE 20986 UKULELE INSTRUCTION 20986 UKULELE INSTRUCTION 001.000.64.571.22.41.00 292.6( Total: 292.6( 220330 6/9/2016 067862 HOME DEPOT CREDIT SERVICES 2032577 WWTP: GAL NPL. GAL ELBOW, VTE Page: 17 Packet Pg. 336 vchlist 06/09/2016 9:23:01 AM Voucher List City of Edmonds 8.5.b Page: 18 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 220330 6/9/2016 067862 HOME DEPOT CREDIT SERVICES (Continued) c G E GAL NPL. GAL ELBOW, VTEE, GAL M 423.000.76.535.80.31.00 34.7( a� 9.8% Sales Tax c 423.000.76.535.80.31.00 3.3' 3594383 WWTP: EMPTY METAL PAINT CANT N WWTP: EMPTY METAL PAINT CANT r c 423.000.76.535.80.31.00 11.91 9.8% Sales Tax 423.000.76.535.80.31.00 1.1, U) L Total: 51.1: ,o m 220331 6/9/2016 075119 HOPE, SHANE 05252016 MILEAGE-5/25/16 AHA JOINT BOAR MILEAGE-5/25/16 AHA JOINT BOAR 00 1. 000. 62.524.10.43. 00 19.6( Total: 19.6E K w 220332 6/9/2016 073548 INDOFF INCORPORATED 2803605 CITY COUNCIL OFFICE SUPPLIES Desk & Office Cleaner Wipes- ti 001.000.11.511.60.31.00 34.2E 9.8% Sales Tax to 001.000.11.511.60.31.00 3.3( U) 2806020 WWTP: SHEET PROTECTORS+STA N r SHEET PROTECTORS+STAPLE REI 423.000.75.535.80.31.00 14.2( E 9.8% Sales Tax 423.000.75.535.80.31.00 1.4( Q Total: 53.2$ .. c 220333 6/9/2016 014940 INTERSTATE BATTERY SYSTEMS 1905701032412 INV 1905701032412 EDMONDS PD E 1.5 V ALK AAA BATTERIES - 24 PAC U 001.000.41.521.22.31.00 38.0( 1.5 V ALK AA BATTERIES - 24 PACK Q 001.000.41.521.22.31.00 38.0( 3V LITHIUM CR2032 BATTERIES 001.000.41.521.22.31.00 8.4E Page: 18 Packet Pg. 337 vchlist 06/09/2016 9:23:01 AM Voucher List City of Edmonds 8.5.b Page: 19 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 220333 6/9/2016 014940 INTERSTATE BATTERY SYSTEMS (Continued) 9.8% Sales Tax 001.000.41.521.22.31.00 8.2E 300-10008859 PM: GLOVES, EAR PLUGS PM: GLOVES, EAR PLUGS 001.000.64.576.80.31.00 199.9E 9.8% Sales Tax 001.000.64.576.80.31.00 19.6( Total: 312.21 220334 6/9/2016 075659 JAMES & SHERON GIVAN 4-29275 #680363 UTILITY REFUND #680363 Utility refund - received 411.000.233.000 106.2, Total: 106.2, 220335 6/9/2016 075062 JAMESTOWN NETWORKS 4016 FIBER OPTICS INTERNET CONNEC Jun-16 Fiber Optics Internet Connect 001.000.31.518.87.42.00 500.0( 9.8% Sales Tax 001.000.31.518.87.42.00 49.0( 220336 6/9/2016 075661 JANET MAPLES DESIGN /IZZY GIRL BID-05272016 220337 6/9/2016 015270 JCI JONES CHEMICALS INC 689964 220338 6/9/2016 075656 KARL WEISER & PAMELA ROAKE 2-26575 Total SOCIAL MEDIA MANAGEMENT FOR Social media management for BID M, 140.000.61.558.70.41.00 Total WWTP: HYPOCHLORITE SOLUTIOP HYPOCHLORITE SOLUTION-- 423.000.76.535.80.31.53 9.8% Sales Tax 423.000.76.535.80.31.53 Total #500041009-KD UTILITY REFUND #500041009-KD Utility refund Page: 19 Packet Pg. 338 vchlist 06/09/2016 9:23:01 AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 220338 6/9/2016 075656 KARL WEISER & PAMELA ROAKE (Continued) 220339 6/9/2016 072650 KCDA PURCHASING COOPERATIVE 300037727 220340 6/9/2016 067877 KINGSTON LUMBER SUPPLY COMPANY 472064 220341 6/9/2016 074240 KNIGHT, KAREN 220342 6/9/2016 075016 LEMAY MOBILE SHREDDING 21070 FUN FACTORY 21071 FUN FACTORY 4480501 4480715 PO # Description/Account 411.000.233.000 Total : INV 300037727 CUST ID 100828 ED 10 CASES COPY PAPER 001.000.41.521.10.31.00 HANDLING FEE 001.000.41.521.10.31.00 9.8% Sales Tax 001.000.41.521.10.31.00 Total TRAFFIC - STUDS AND SUPPLIES Traffic - Studs and Supplies 111.000.68.542.64.31.00 9.8% Sales Tax 111.000.68.542.64.31.00 Total 21070 FUN FACTORY INSTRUCTIOI 21070 FUN FACTORY INSTRUCTIOI 001.000.64.571.22.41.00 21071 FUN FACTORY INSTRUCTIOI 21071 FUN FACTORY INSTRUCTIOI 001.000.64.571.22.41.00 Total INVOICE# 4480501 SHREDDING SE INVOICE # 4480501- 001.000.25.514.30.41.00 INVOICE # 4480501- 001.000.31.514.23.41.00 INV 4480715 ACCT 2185-952778-81! SHRED 2 TOTES - 5/25/16 001.000.41.521.10.41.00 8.5.b Page: 20 Page: 20 Packet Pg. 339 vchlist 06/09/2016 9:23:01 AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 220342 6/9/2016 075016 075016 LEMAY MOBILE SHREDDING (Continued) 220343 6/9/2016 074388 LONE MOUNTAIN COMMUNICATIONS 17497 220344 6/9/2016 075657 LOONEY, JAMIE 17498 17499 17500 17501 5/31 REFUND 8.5.b Page: 21 Description/Account Amoun .-. c Total: 13.6i E INV#17497 - EDMONDS PD Ta to TEST MTS2000 466CDS0667 RADIC c 001.000.41.521.22.48.00 135.0( > INV#17498 - EDMONDS PD to TEST MTS2000 466CDS0659 RADIC N r 001.000.41.521.22.48.00 135.0( PART -CIRCUIT FLEX/SPKR/MIC/LC[ 3 001.000.41.521.22.48.00 49.7E U) PART -SWITCH, TRANSMIT POPPLE `p 001.000.41.521.22.48.00 4.9E y INV#17499 - EDMONDS PD TEST MTS2000 466CDS0625 RADIC 001.000.41.521.22.48.00 135.0( y PART -CIRCUIT 2 LAYER FLEX CON' Q- x 001.000.41.521.22.48.00 49.7E W PART -CIRCUIT 2 LAYER FLEX F/CV r) 001.000.41.521.22.48.00 49.7E ti PART -SWITCH, 3P MODE v 001.000.41.521.22.48.00 8.0( cl) INV#17500 - EDMONDS PD N TEST MTS2000 466CDS0607 RADIC 001.000.41.521.22.48.00 135.0( E PART -CIRCUIT 2 LAYER FLEX t 001.000.41.521.22.48.00 49.7E PART -CIRCUIT 2 LAYER FLEX FCVF Q 001.000.41.521.22.48.00 49.7E ; INV#17501 -EDMONDS PD m TEST MTS2000 466CDS0649 E 001.000.41.521.22.48.00 135.0( u Total: 936.7( r Q 5/31/16 REFUND 5/31 REFUND 001.000.239.200 145.0( Page: 21 Packet Pg. 340 vchlist 06/09/2016 9:23:01 AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 220344 6/9/2016 075657 075657 LOONEY, JAMIE (Continued) 220345 6/9/2016 018980 LYNNWOOD HONDA 953235 220346 6/9/2016 075425 MCARTHUR, AMELIA 5/5-5/26 GYM ATTEND 220347 6/9/2016 020039 MCMASTER-CARR SUPPLY CO 61911916 61972347 63028609 220348 6/9/2016 075658 MICHAEL & CHRISTINE DUFFY 3-18765 220349 6/9/2016 075590 MOBILEGUARD INC 09653 PO # Description/Account Total: PM: GUARD, COVER, CYLINDER PM: GUARD, COVER, CYLINDER 001.000.64.576.80.31.00 9.8% Sales Tax 001.000.64.576.80.31.00 Total 5/5-5/26/16 VOLLEYBALL GYM ATTE 5/5-5/26/16 VOLLEYBALL GYM ATTE 001.000.64.571.25.41.00 Total WWTP: EPDM GASKET& DOWN C( Mechanical Supplies: EPDM GASKE- 423.000.76.535.80.31.00 Freight 423.000.76.535.80.31.00 WWTP: BRASS SOLENOID VALVE BRASS SOLENOID VALVE 423.000.76.535.80.31.00 Freight 423.000.76.535.80.31.00 WWTP: MINIATURE STEEL BARBEL Mechanical Supplies: MINIATURE ST 423.000.76.535.80.31.00 Freight 423.000.76.535.80.31.00 Total #4245-2623714 UTILITY REFUND #4245-2623714 Utility refund due to 411.000.233.000 Total 05-16 NETGUARD MONTHLY SERVI 8.5.b Page: 22 Page: 22 Packet Pg. 341 vchlist 06/09/2016 9:23:01 AM Bank code : usbank Voucher Date Vendor 220349 6/9/2016 075590 MOBILEGUARD INC Voucher List City of Edmonds 8.5.b Page: 23 Invoice PO # Description/Account Amoun .-. (Continued) c C E NetGuard Monthly Service Building M 001.000.62.524.20.42.00 36.0( Cl) NetGuard Monthly Service City Clerk c 001.000.25.514.30.42.00 6.0( NetGuard Monthly Service Communit N 001.000.61.557.20.42.00 6.0( NetGuard Monthly Service Court 001.000.23.512.50.42.00 6.0( NetGuard Monthly Service Developm, Cl) L 001.000.62.524.10.42.00 6.0( 0 NetGuard Monthly Service Engineerir L 001.000.67.518.21.42.00 84.0( NetGuard Monthly Service Facilities 001.000.66.518.30.42.00 42.0( a NetGuard Monthly Service Finance x w 001.000.31.514.23.42.00 6.0( NetGuard Monthly Service Human Re 001.000.22.518.10.42.00 6.0( NetGuard Monthly Service Informatioi Cl) 001.000.31.518.88.42.00 48.0( to NetGuard Monthly Service Mayor's O- N r 001.000.21.513.10.42.00 6.0( NetGuard Monthly Service Parks E 001.000.64.576.80.42.00 12.0( U NetGuard Monthly Service Police 001.000.41.521.22.42.00 222.0( Q NetGuard Monthly Service PW Water 421.000.74.534.80.42.00 30.0( NetGuard Monthly Service PW Water 421.000.74.534.80.42.00 6.0( coo NetGuard Monthly Service PW Water Q 423.000.75.535.80.42.00 6.0( NetGuard Monthly Service PW Sewei 423.000.75.535.80.42.00 30.0( Page: 23 Packet Pg. 342 vchlist 06/09/2016 9:23:01 AM Bank code : usbank Voucher Date Vendor 220349 6/9/2016 075590 MOBILEGUARD INC 220350 220351 220352 Voucher List City of Edmonds Invoice (Continued) 6/9/2016 075608 NATIONAL RESEARCH CENTER INC 5865 6/9/2016 075539 NATURE INSIGHT CONSULTING 6/9/2016 070855 NAVIA BENEFIT SOLUTIONS 10048237 8.5.b Page: 24 PO # Description/Account Amoun .-. c 0 E NetGuard Monthly Service PW Storm M 422.000.72.531.90.42.00 6.0( Cl) NetGuard Monthly Service PW Street c 111.000.68.542.90.42.00 18.0( NetGuard Monthly Service PW Fleet 511.000.77.548.68.42.00 6.0( NetGuard Monthly Service PW Admir 001.000.65.518.20.42.00 2.1( NetGuard Monthly Service PW Admir Cl) L 421.000.74.534.80.42.00 0.6( 0 NetGuard Monthly Service PW Admir L 422.000.72.531.90.42.00 2.1(_ NetGuard Monthly Service PW Admir c 423.000.75.535.80.42.00 0.6( a NetGuard Monthly Service PW Admir K w 423.000.76.535.80.42.00 0.6( NetGuard Monthly Service PW Street 111.000.68.542.90.42.00 9.0( NetGuard Monthly Service PW Street Cl) 422.000.72.531.90.42.00 9.0( to NetGuard Monthly Service WWTP N r 423.000.76.535.80.42.00 30.0( Total: 642.0( E t CITIZENS SURVEY EXPANDED DES Citizens survey expanded sample siz, Q 001.000.61.557.20.41.00 5,220.0( Total: 5,220.0( WILLOW CREEK DAYLIGHTING PR, t WILLOW CREEK DAYLIGHTING PR, r Q 125.000.64.575.50.41.00 1,906.2E Total : 1,906.2! NAVIA BENEFITS Page: 24 Packet Pg. 343 vchlist 06/09/2016 9:23:01 AM Voucher List City of Edmonds 8.5.b Page: 25 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun .-. 220352 6/9/2016 070855 NAVIA BENEFIT SOLUTIONS (Continued) c C E PARTICIPANT FEE M 001.000.22.518.10.41.00 65.0( Cl) MIN. FEE (FLEXI-COMMUTER) c 001.000.22.518.10.41.00 25.0( 10050896 NAVIA BENEFITS N PARTICIPANT FEE N c 001.000.22.518.10.41.00 65.0( MIN. FEE (FLEX I-COMMLITER) 001.000.22.518.10.41.00 25.0( C) L Total: 180.0( 0 m 220353 6/9/2016 061013 NORTHWEST CASCADE INC 0550033267 HICKMAN PARK HONEY BUCKET HICKMAN PARK HONEY BUCKET 001.000.64.576.80.45.00 545.61 0550033268 YOST PARK HONEY BUCKET x x YOST PARK HONEY BUCKET W 001.000.64.576.80.45.00 309.2' v) 0550033269 HAINES WHARF PARK HONEY BUC ti HAINES WHARF PARK HONEY BUC v 001.000.64.576.80.45.00 39.0 1 cl) 0550033270 PINE ST PARK HONEY BUCKET N PINE ST PARK HONEY BUCKET 001.000.64.576.80.45.00 40.6( m 0550033271 SIERRA PARK HONEY BUCKET t SIERRA PARK HONEY BUCKET 001.000.64.576.80.45.00 56.9: Q 0550033272 FISH HATCHER HONEY BUCKET ; FISH HATCHER HONEY BUCKET m 001.000.64.576.80.45.00 12.2( E 0550033273 CIVIC FIELD 6TH & BELL HONEY B( U CIVIC FIELD 6TH & BELL HONEY B( f° r 001.000.64.576.80.45.00 36.6( Q 0550033274 EDMONDS ELEMENTARY HONEY E EDMONDS ELEMENTARY HONEY E 001.000.64.576.80.45.00 83.7� Page: 25 Packet Pg. 344 vchlist 06/09/2016 9:23:01 AM Voucher List City of Edmonds 8.5.b Page: 26 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 220353 6/9/2016 061013 NORTHWEST CASCADE INC (Continued) c G E 0550033275 BALLINGER PARK HONEY BUCKET M BALLINGER PARK HONEY BUCKET U) 001.000.64.576.80.45.00 83.71 c 0550033276 MARINA BEACH HONEY BUCKET c� MARINA BEACH HONEY BUCKET N 001.000.64.576.80.45.00 1,469.4, 0550033277 CIVIC FIELD 6TH & EDMONDS HON CIVIC FIELD 6TH & EDMONDS HON 001.000.64.576.80.45.00 44.7: 0) 0550033278 CIVIC FIELD 6TH & EDMONDS HON L ,o CIVIC FIELD 6TH & EDMONDS HON m 001.000.64.576.80.45.00 77.2E Total: 2,799.11 m 220354 6/9/2016 075612 NORTHWEST EXCAVATING &TRUCKING 9938 PM: MINI EXCAVATOR Q- x PM: MINI EXCAVATOR W 001.000.64.576.80.41.00 2,187.5( 9.8% Sales Tax 001.000.64.576.80.41.00 214.3E .. Total: 2,401.81 U) U) 220355 6/9/2016 025690 NOYES, KARIN 000 00 657 PLANNING BOARD MIN-5/25/16 N r PLANNING BOARD MIN-5/25/16 001.000.62.558.60.41.00 315.0( E Total: 315.0( um 220356 6/9/2016 063511 OFFICE MAX INC 082211 FAC MAINT - MOUSE/KEYBOARD C .r Q Fac Maint - Mouse/Keyboard combo, 001.000.66.518.30.31.00 150.9E E 9.8% Sales Tax 001.000.66.518.30.31.00 14.7E U 089850 PW - OFFICE SUPPLIES Q PW - Office Supplies 001.000.65.518.20.31.00 50.7( 9.8% Sales Tax Page: 26 Packet Pg. 345 vchlist 06/09/2016 9:23:01 AM Voucher List City of Edmonds 8.5.b Page: 27 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun .-. 220356 6/9/2016 063511 OFFICE MAX INC (Continued) c C E 001.000.65.518.20.31.00 4.9E M 097265 PW - HANDHELD CALUCULATORS Cn PW - Handheld Caluculators - Office c 001.000.65.518.20.31.00 25.3( >M 9.8% Sales Tax N 001.000.65.518.20.31.00 2.4E 120809 PW - OFFICE SUPPLIES PW - Office Supplies 001.000.65.518.20.31.00 9.7, 9.8% Sales Tax L ,o 001.000.65.518.20.31.00 0.9E L 144530 INV#144530 ACCT#520437 250POL- SHARPIE MARKERS 'a 001.000.41.521.10.31.00 11.6( c a WHITE ADDRESS LABELS K 001.000.41.521.10.31.00 22.2( u l RETRACTABLE BLACK PENS 001.000.41.521.10.31.00 59.1( LAMINATE POUCH -LETTER SIZE .. 001.000.41.521.10.31.00 39.5E STENO PADS N 001.000.41.521.10.31.00 21.0( c 9.8% Sales Tax E 001.000.41.521.10.31.00 15.0E 149234 PW - BOOK ENDS SUPPLIES PW - Book Ends Supplies Q 001.000.65.518.20.31.00 23.1( 9.8% Sales Tax m 001.000.65.518.20.31.00 2.2( t 222794 P&R ADMIN: TISSUES U P&R ADMIN: TISSUES Q 001.000.64.571.21.31.00 18.6E 9.8% Sales Tax 001.000.64.571.21.31.00 1.81, Page: 27 Packet Pg. 346 vchlist 06/09/2016 9:23:01 AM Voucher List City of Edmonds 8.5.b Page: 28 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 220356 6/9/2016 063511 063511 OFFICE MAX INC (Continued) Total: 474.5, 220357 6/9/2016 068282 OLYMPIC FLY FISHERS 21032 FLY FISHING 21032 FLY FISHING INSTRUCTION 21032 FLY FISHING INSTRUCTION 001.000.64.571.22.41.00 364.0( Total: 364.0( 220358 6/9/2016 026200 OLYMPIC VIEW WATER DISTRICT 0054671 HICKMAN PARK IRRIGATION HICKMAN PARK IRRIGATION 001.000.64.576.80.47.00 237.1 f 0060860 HICKMAN PARK DRINKING FOUNT/ HICKMAN PARK DRINKING FOUNT/ 001.000.64.576.80.47.00 92.7� Total: 329.9 , 220359 6/9/2016 027060 PACIFIC TOPSOILS 217669 STORM DUMP FEES Storm Dump Fees 422.000.72.531.10.49.00 120.0( 220247 STORM DUMP FEES Storm Dump Fees 422.000.72.531.10.49.00 24.0( 220349 STORM - DUMP FEES Storm - Dump Fees 422.000.72.531.10.49.00 120.0( Total: 264.0( 220360 6/9/2016 073070 PERRINE, JULIE 21112 CLAY EXPLORATI 21112 CLAY EXPLORATION INSTRU 21112 CLAY EXPLORATION INSTRU 001.000.64.571.22.41.00 165.0( Total: 165.0( 220361 6/9/2016 069633 PET PROS 0013995-IN INV 0013995-IN EDMONDS PD - OR DOG FOOD K9 HOBBS 001.000.41.521.26.31.00 142.4 , 9.9% Sales Tax 001.000.41.521.26.31.00 14.1( Page: 28 Packet Pg. 347 vchlist 06/09/2016 9:23:01 AM Voucher List City of Edmonds 8.5.b Page: 29 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 220361 6/9/2016 069633 069633 PET PROS (Continued) Total: 156.5, 220362 6/9/2016 073266 PILGRIM MEDIA SERVICES 32227 CEMETERY SOUND FOR MEMORIA CEMETERY SOUND FOR MEMORIA 130.000.64.536.20.41.00 300.0( Total: 300.0( 220363 6/9/2016 028860 PLATT ELECTRIC SUPPLY INC J555652 CITY PARK BLDG - SUPPLIES City Park Bldg - Supplies 001.000.66.518.30.31.00 68.6 , 9.8% Sales Tax 001.000.66.518.30.31.00 6.7: J555663 CITY HALL - SUPPLIES City Hall - Supplies 001.000.66.518.30.31.00 2.Oi 9.8% Sales Tax 001.000.66.518.30.31.00 0.2( Total: 77.61 220364 6/9/2016 073150 POLLARD, ANDREA F 417 STORM - FLAGGING CLASS - M JOI Storm - Flagging Class - M Johnson, 422.000.72.531.90.43.00 100.0( Total: 100.0( 220365 6/9/2016 071811 PONY MAIL BOX & BUSINESS CTR 218471 WWTP: FED EX SHIP CHARGE TO I FED EX SHIP CHARGE TO DETECT 423.000.76.535.80.42.00 34.9, Total: 34.9, 220366 6/9/2016 064088 PROTECTION ONE 2010551 ALARM MONITORING MEADOWDAI ALARM MONITORING CLUBHOUSE 001.000.66.518.30.42.00 135.7i Total: 135.71 220367 6/9/2016 061540 REPUBLIC SERVICES #197 3-0197-0800478 FIRE STATION #20 23009 88TH AVE FIRE STATION #20 23009 88TH AVE 001.000.66.518.30.47.00 145.8' Page: 29 Packet Pg. 348 vchlist 06/09/2016 9:23:01 AM Voucher List City of Edmonds 8.5.b Page: 30 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 220367 6/9/2016 061540 REPUBLIC SERVICES #197 (Continued) c G E 3-0197-0800897 PUBLIC WORKS OMC 7110 210TH ; PUBLIC WORKS OMC 7110 210TH 001.000.65.518.20.47.00 29.5E c PUBLIC WORKS OMC 7110 210TH 111.000.68.542.90.47.00 112.3' N PUBLIC WORKS OMC 7110 210TH : r c 421.000.74.534.80.47.00 112.3' PUBLIC WORKS OMC 7110 210TH 423.000.75.535.80.47.10 112.3' L PUBLIC WORKS OMC 7110 210TH ; ,o 511.000.77.548.68.47.00 112.3' L PUBLIC WORKS OMC 7110 210TH ; 422.000.72.531.90.47.00 112.2E 3-0197-0801132 FIRE STATION #16 8429 196TH ST ; a FIRE STATION #16 8429 196TH ST ; W 001.000.66.518.30.47.00 156.7 1 . . 3-0197-0829729 CLUBHOUSE 6801 N MEADOWDAL CO) CLUBHOUSE 6801 N MEADOWDAL .. 001.000.66.518.30.47.00 69.5: Total: 963.11 220368 6/9/2016 075617 ROAD RESCUE ASPHALT 16700234 ROADWAY - ASPHALT N c Roadway - Asphalt t 111.000.68.542.31.31.00 389.7( Total: 389.7( M .r Q 220369 6/9/2016 074997 SEITEL SYSTEMS, LLC 37045 ONSITE COMPUTER SUPPORT Onsite Computer Support 5/03/16 - 001.000.31.518.88.41.00 2,983.7E E Total: 2,983.7E U 220370 6/9/2016 074906 SITE WORKSHOP LLC 3858 VETERANS PLAZA LANDSCAPE AR r Q VETERANS PLAZA LANDSCAPE AR 132.000.64.594.76.41.00 1,500.0( Page: 30 Packet Pg. 349 vchlist 06/09/2016 9:23:01 AM Bank code : usbank Voucher Date Vendor 220370 6/9/2016 074906 074906 SITE WORKSHOP LLC 220371 6/9/2016 037375 SNO CO PUD NO 1 Voucher List City of Edmonds 8.5.b Page: 31 Invoice PO # Description/Account Amoun .-. c (Continued) Total: 1,500.0( E 2003-2646-0 HUMMINGBIRD PARK 1000 EDMON M Cl) HUMMINGBIRD PARK 1000 EDMON c 001.000.64.576.80.47.00 18.51 > 2005-9488-5 TRAFFIC LIGHT 22400 76TH AVE W to TRAFFIC LIGHT 22400 76TH AVE W N r 111.000.68.542.64.47.00 16.9( 2011-0356-1 TRAFFIC LIGHT 23800 FIRDALE AVI 3 TRAFFIC LIGHT 23800 FIRDALE AVI U) 111.000.68.542.64.47.00 35.6 1 c 2011-8789-5 TRAFFIC LIGHT 21132 76TH AVE W y TRAFFIC LIGHT 21132 76TH AVE W 111.000.68.542.64.47.00 27.7E 2015-0127-7 LIFT STATION #14 7905 1/2 211TH F m LIFT STATION #14 7905 1/2 211TH F Q- x 423.000.75.535.80.47.10 20.0: W 2017-1178-5 STREET LIGHTING (183 LIGHTS @ CO) STREET LIGHTING (183 LIGHTS @ ti 111.000.68.542.63.47.00 778.7( 2021-9128-4 PEDEST CAUTION LIGHT 7801 212- to PEDEST CAUTION LIGHT 7801 212- U) 111.000.68.542.63.47.00 18.51 2022-5063-5 9TH/CASPER LANDSCAPE BED / M m 9TH/CASPER LANDSCAPE BED / M E t 001.000.64.576.80.47.00 18.5z 2023-5673-9 TRAFFIC LIGHT 21530 76TH AVE W Q TRAFFIC LIGHT 21530 76TH AVE W 111.000.68.542.64.47.00 16.2E 2025-2918-6 STREET LIGHTING (303 LIGHTS @ E STREET LIGHTING (303 LIGHTS @ 111.000.68.542.63.47.00 2,996.4( r 2025-7615-3 STREET LIGHTING (2029 LIGHTS C Q STREET LIGHTING (2029 LIGHTS C 111.000.68.542.63.47.00 15,231.9, 2025-7948-8 STREET LIGHTING (58 LIGHTS @ 2 Page: 31 Packet Pg. 350 vchlist 06/09/2016 9:23:01 AM Voucher List City of Edmonds 8.5.b Page: 32 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 220371 6/9/2016 037375 SNO CO PUD NO 1 (Continued) c G E STREET LIGHTING (58 LIGHTS @ 2 M 111.000.68.542.63.47.00 350.0E 2025-7952-0 WWTP: EDMONDS - VARIOUS LOG c Electric Unmetered special ContinuoL > 423.000.76.535.80.47.62 9.4, N 2047-1489-3 STREET LIGHTING (1 LIGHT @ 150' N c STREET LIGHTING (1 LIGHT @ 150' 111.000.68.542.63.47.00 4.& 2047-1492-7 STREET LIGHTING (18 LIGHTS @ 2 U) STREET LIGHTING (18 LIGHTS @ 2 L ,o 111.000.68.542.63.47.00 107.6' L 2047-1493-5 STREET LIGHTING (5 LIGHTS @ 40 3 STREET LIGHTING (5 LIGHTS @ 40 111.000.68.542.63.47.00 56.7, m 2047-1494-3 STREET LIGHTING (2 LIGHTS @ 10 STREET LIGHTING (2 LIGHTS @ 10 W . 111.000.68.542.63.47.00 14.4, 2047-1495-0 STREET LIGHTING (26 LIGHTS @ 2 STREET LIGHTING (26 LIGHTS @ 2 111.000.68.542.63.47.00 195.6i U) 2053-0758-0 DECORATIVE & STREET LIGHTING N DECORATIVE & STREET LIGHTING 111.000.68.542.64.47.00 128.3E E 2207-9275-8 TRAFFIC LIGHT 22730 HWY 99 - ME t TRAFFIC LIGHT 22730 HWY 99 - ME 111.000.68.542.64.47.00 96.3, Q Total: 20,142.8, c 220372 6/9/2016 070167 SNOHOMISH COUNTY TREASURER May 2016 Crime Victims Court Remittance m E Crime Victims Court Remittance U 001.000.237.140 724.31 r Q Total: 724.31, 220373 6/9/2016 038300 SOUND DISPOSAL CO 103584 WWTP: 200 2ND AVE S - RECYCLI[\ Recycling for WWTP— Page: 32 Packet Pg. 351 vchlist 06/09/2016 9:23:01 AM Voucher List City of Edmonds 8.5.b Page: 33 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun .-. 220373 6/9/2016 038300 SOUND DISPOSAL CO (Continued) c C E 423.000.76.535.80.47.65 29.9E M 103584 WWTP: 200 2ND AVE S - RECYCLIN Cn Recycling for WWTP c 423.000.76.535.80.47.65 29.9E >M 103585 FRANCES ANDERSON CENTER 70( N FRANCES ANDERSON CENTER 70( N c 001.000.66.518.30.47.00 674.4 1 103586 SNO-ISLE LIBRARY 650 MAIN ST 3 SNO-ISLE LIBRARY 650 MAIN ST 001.000.66.518.30.47.00 555.2: L 0 103587 PARKS MAINT GARBAGE AND REC m PARKS MAINT GARBAGE AND REC 001.000.64.576.80.47.00 1,023.3: -0 103588 CITY HALL 121 5TH AVE N CITY HALL 121 5TH AVE N K 001.000.66.518.30.47.00 459.8E u l Total: 2,772.8, CV) 220374 6/9/2016 071585 STERICYCLE INC 3003448448 INV 3003448448 CUST # 6076358 MINIMUM MONTHLY SERVICE CHG to 001.000.41.521.80.41.00 10.3( vj Total: 10.311 m 220375 6/9/2016 040917 TACOMA SCREW PRODUCTS INC 18118705 TRAFFIC - SUPPLIES E Traffic - Supplies 111.000.68.542.64.31.00 261.1; Q 9.8% Sales Tax 111.000.68.542.64.31.00 25.5$ r_ Total: 286.7, E t 220376 6/9/2016 073970 TALLMAN, TYLER 5/3-5/31 GYM ATTEND 5/3-5/31/16 PICKLE -BALL GYM ATTE cvv 5/3-5/31/16 PICKLE -BALL GYM ATTE r Q 001.000.64.571.25.41.00 50.0( Total: 50.0( Page: 33 Packet Pg. 352 vchlist 06/09/2016 9:23:01 AM Voucher List City of Edmonds 8.5.b Page: 34 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun c 220377 6/9/2016 075660 THE MEYER IRREVOCABLE TRUST 2-36761 #4245-2593464 UTILITY REFUND E #4245-2593464 Utility refund due to 411.000.233.000 223.7( Total: 223.711 r- 220378 6/9/2016 027269 THE PART WORKS INC 427783 PM: SINK WALL FAUCET to PM: SINK WALL FAUCET N r 001.000.64.576.80.31.00 392.7E 9.8% Sales Tax 001.000.64.576.80.31.00 38.4E U) Total: 431.2, `o 220379 6/9/2016 038315 THYSSENKRUPP ELEVATOR US53022 ELEVATOR MAINTENANCE MUSEUI m 3 ELEVATOR MAINTENANCE MUSEU 001.000.66.518.30.48.00 351.3 1 9.8% Sales Tax K 001.000.66.518.30.48.00 34.4; W US54073 ELEVATOR MAINTENANCE SENIOR M ELEVATOR MAINTENANCE SENIOR ti 001.000.66.518.30.48.00 274.7 , 9.8% Sales Tax to 001.000.66.518.30.48.00 26.9: N Total: 687.5( r c m 220380 6/9/2016 062693 US BANK 3355 WSU - IMSA TRAINING & MANUALS E WSU - R Hill IMSA Training 0 422.000.72.531.90.49.00 480.0( Z' Q WSU - R Newkirk IMSA Training 422.000.72.531.90.49.00 480.0( c WSU - Skylar Merback IMSA Training E E 111.000.68.542.90.49.00 480.0( u WSU - B Clemens IMSA Training 422.000.72.531.90.49.00 480.0( r Q IMSA - Study Manuals for Training (4) 111.000.68.542.90.49.00 87.6; IMSA- Study Manuals for Training (4) Page: 34 Packet Pg. 353 vchlist 06/09/2016 9:23:01 AM Voucher List City of Edmonds 8.5.b Page: 35 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 220380 6/9/2016 062693 US BANK (Continued) 422.000.72.531.90.49.00 262.8E Total: 2,270.5' 220381 6/9/2016 067865 VERIZON WIRELESS 9765861253 C/A571242650-0001 iPhone/iPad Cell Service Bid Dept 001.000.62.524.20.42.00 339.1 , iPhone/iPad Cell Service City Clerk 001.000.25.514.30.42.00 55.8E iPhone/iPad Cell Service Econ 001.000.61.557.20.42.00 75.7E iPad Cell Service Council 001.000.11.511.60.42.00 300.1( iPhone/iPad Cell Service Court 001.000.23.512.50.42.00 75.8( iPhone/iPad Cell Service Developmei 001.000.62.524.10.42.00 95.7 , iPhone/iPad Cell Service Engineering 001.000.67.518.21.42.00 932.5z iPhone/iPad Cell Service Engineering 001.000.67.518.21.35.00 808.9( iPhone/iPad Cell Service Facilities 001.000.66.518.30.42.00 91.6; iPhone/iPad Cell Service Finance 001.000.31.514.23.42.00 95.7 , iPhone/iPad Cell Service HR 001.000.22.518.10.42.00 95.7 , iPhone/iPad Cell Service IS 001.000.31.518.88.42.00 369.5E iPhone/iPad Cell Service Mayor's Offi 001.000.21.513.10.42.00 95.7 , iPhone/iPad Cell Service Parks Dept 001.000.64.571.21.42.00 80.0, iPhone/iPad Cell Service Police Dept 001.000.41.521.22.42.00 1.102.1 z Page: 35 Packet Pg. 354 vchlist 06/09/2016 9:23:01 AM Bank code : usbank Voucher Date Vendor 220381 6/9/2016 067865 VERIZON WIRELESS Voucher List City of Edmonds 8.5.b Page: 36 Invoice PO # Description/Account Amoun (Continued) c G E Air cards Police Dept M 001.000.41.521.22.42.00 1,072.3z U) iPhone/iPad Cell Service Planning De c 001.000.62.558.60.42.00 40.0' iPhone/iPad Cell Service PW Admin U) 001.000.65.518.20.42.00 26.5( iPhone/iPad Cell Service PW Admin 421.000.74.534.80.42.00 7.5� iPhone/iPad Cell Service PW Admin U) L 422.000.72.531.90.42.00 26.5( 0 iPhone/iPad Cell Service PW Admin L 423.000.75.535.80.42.00 7.5E_ iPhone/iPad Cell Service PW Admin c 423.000.76.535.80.42.00 7.5E a iPhone/iPad Cell Service PW Street C x w 111.000.68.542.90.42.00 171.6E iPhone/iPad Cell Service PW Fleet 511.000.77.548.68.42.00 55.7( iPhone/iPad Cell Service PW Water/,: U) 421.000.74.534.80.42.00 120.81 to iPhone/iPad Cell Service PW Water/,' N r 423.000.75.535.80.42.00 120.8z iPhone/iPad Cell Service Sewer Dept E 423.000.75.535.80.42.00 185.9: 0 iPhone/iPad Cell Service Water 1° .r Q 421.000.74.534.80.42.00 281.6E iPad Cell Service Storm 422.000.72.531.90.42.00 155.9( iPhone/iPad Cell Service WWTP t 423.000.76.535.80.42.00 198.3, r 9765987396 C/A 772540262-00001 Q Lift Station access 001.000.31.518.88.42.00 74.8: Page: 36 Packet Pg. 355 vchlist 06/09/2016 9:23:01 AM Voucher List City of Edmonds 8.5.b Page: 37 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 220381 6/9/2016 067865 067865 VERIZON WIRELESS (Continued) Total: 7,168.7, 220382 6/9/2016 069816 VWR INTERNATIONAL INC 8045067076 WWTP: BOTTLE ECONO PP WM 10 BOTTLE ECONO PP WM 1000ML C: 423.000.76.535.80.31.00 109.5( 9.8% Sales Tax 423.000.76.535.80.31.00 10.7� 8045072735 WWTP: GLOVE EST NTRL, UW PO\ WWTP: GLOVE EST NTRL, UW PO\ 423.000.76.535.80.31.00 540.3, 9.8% Sales Tax 423.000.76.535.80.31.00 52.9( Total: 713.6( 220383 6/9/2016 062320 WA STARTS ALLIANCE FDN WSAA2016 MEMBERSHIP WSAA2016 MEMBERSHIP WSAA2016 MEMBERSHIP 117.100.64.573.20.49.00 100.0( Total: 100.0( 220384 6/9/2016 067917 WALLY'S TOWING INC 55776 INV#55776- EDMONDS PD TOW 2008 TOYOTA #829YXU 001.000.41.521.22.41.00 166.0( 9.8% Sales Tax 001.000.41.521.22.41.00 16.2 , 55819 INV#55819 - EDMONDS PD TOW 2007 HYUNDI #AQN3669 001.000.41.521.22.41.00 166.0( 9.8% Sales Tax 001.000.41.521.22.41.00 16.2 , Tota I : 364.5� 220385 6/9/2016 065035 WASHINGTON STATE PATROL 116008569 INV 116008569 EDM301 -MAY 2016 BACKGROUND CHECKS - MAY 2011 001.000.237.100 309.7! Tota I : 309.7! 220386 6/9/2016 067195 WASHINGTON TREE EXPERTS 116-178 STREET - 10TH & ALDER FIR TREE Page: 37 Packet Pg. 356 vchlist 06/09/2016 9:23:01 AM Voucher List City of Edmonds 8.5.b Page: 38 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 220386 6/9/2016 067195 WASHINGTON TREE EXPERTS (Continued) c G E Street - 10th & Alder Fir Tree Remove cc 111.000.68.542.71.48.00 480.0( Cl) 9.8% Sales Tax c 111.000.68.542.71.48.00 47.0, :M" Total: 527.0, r 220387 6/9/2016 045912 WASPC INV026953 INV026953 EDMONDS - SPRING CC WASPC SPRING CONF - COMPAAN 001.000.41.521.40.49.00 300.0( cl) Total: 300.0( `o 220388 6/9/2016 075635 WCP SOLUTIONS 9581693 FAC MAINT - BLEACH, HAND SOAP m 3 Fac Maint - Bleach, Hand Soap, TOWE 001.000.66.518.30.31.00 1,829.81 9.8% Sales Tax K 001.000.66.518.30.31.00 179.3, W Total: 2,009.11 <h 220389 6/9/2016 073552 WELCO SALES LLC 7042 UTILITY BILLING - #9 ENVELOPES ( v Utility Billing - #9 Envelopes (5000), Cl) 421.000.74.534.80.31.00 215.E 1 uu)) Utility Billing - #9 Envelopes (5000), r 422.000.72.531.90.31.00 215.E 1 y Utility Billing - #9 Envelopes (5000), E 423.000.75.535.80.31.00 215.6( 9.8% Sales Tax Q 421.000.74.534.80.31.00 21.1 z 9.8% Sales Tax c 422.000.72.531.90.31.00 21.1 ' E 9.8% Sales Tax 423.000.75.535.80.31.00 21.1: 20 7052 PAPER SUPPLIES r Q Paper Supplies 001.000.11.511.60.31.00 34.3� 9.8% Sales Tax Page: 38 Packet Pg. 357 vchlist 06/09/2016 9:23:01 AM Bank code : usbank Voucher Date Vendor 220389 6/9/2016 073552 WELCO SALES LLC 111 Vouchers for bank code : usbank 111 Vouchers in this report Voucher List City of Edmonds 8.5.b Page: 39 Invoice PO # Description/Account Amoun r- (Continued) C E 001.000.11.511.60.31.00 6,51 M Total: 748.1, 'n aM c Bank total : 222,149.41 5 Cn Total vouchers : 222,149.41 r c a� 3 Cn L O L C d Q x w M ti U) U) N r C d E t V a E M r r a Page: 39 Packet Pg. 358 8.5.b PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Protect Title Number Number STM 12th Ave & Sierra Stormwater System Improvements c484 E5FE STR 15th St. SW Walkway (Edmonds Way to 8th Ave) c424 E3DC SWR 2013 Sewerline Replacement Project c398 E3GA STR 2014 Chip Seals c451 E4CB STM 2014 Drainage Improvements c433 E4FA STM 2014 Lake Ballinger Associated Projects c436 E4FD STR 2014 Overlay Program c438 E4CA c M WTR 2014 Waterline Overlays c452 E4CC U) STM 2014 Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC c STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E5FA STR 2015 Overlay Program c463 E5CA U) r SWR 2015 Sewerline Overlays i007 E5CC SWR 2015 Sewerline Replacement Project c441 E4GA U) STR 2015 Traffic Calming c471 E5AB c WTR 2015 Waterline Overlays c475 E5CB WTR 2015 Waterline Replacement Program c440 E4J13 c STR 2016 Overlay Program i008 E6CA Q. x SWR 2016 Sewerline Overlays i010 E6CC w WTR 2016 Water Comp Plan Update c460 E4JC 1- WTR 2016 Waterline Overlays i009 E6CB U) SWR 2016-17 Sanitary Sewer Replacement Projects c469 E5GA U) WTR 2016-17 Waterline Replacement Projects c468 E5JA N c STR 220th Street Overlay Project c462 E4CD m E t STM 224th & 98th Drainage Improvements c486 E6FB U WTR 224th Waterline Relocation (2013) c418 E3JB r Q STR 228th St. SW Corridor Improvements i005 E7AC y t STR 236th St. SW Walkway (Edmonds Way to Madrona School) c425 E3DD U STR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB Q STR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA STM 3rd Ave Rain Gardens i012 E6FC STR 76th Ave W at 212th St SW Intersection Improvements c368 E1 CA STR 9th Avenue Improvement Project c392 E2AB FAC A/V Upgrades - Council Chambers c476 E5LA STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE STR Bikelink Project c474 E5DA PRK City Spray Park c417 E4MA SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 E5J13 Revised 6/9/2016 Packet Pg. 359 8.5.b PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Protect Title Number Number STM Dayton Street & SR104 Storm Drainage Alternatives c374 ElFM PM Dayton Street Plaza c276 E7MA STM Dayton Street Storm Improvements (6th Ave - 8th Ave) c472 E5FC STM Dayton Street Stormwater Pump Station c455 E4FE FAC Edmonds Fishing Pier Rehab c443 E4MB STM Edmonds Marsh Feasibility Study c380 E2FC General Edmonds Waterfront Access Analysis c478 E5DB c M FAC ESCO III Project c419 E3LB U) WTR Five Corners Reservoir Re -coating c473 E5KA c STR Five Corners Roundabout (212th Street SW @ 84th Avenue W) c342 E1AA PM Fourth Avenue Cultural Corridor c282 E8MA rn r STR Hwy 99 Enhancements (Phase III) c405 E2AD SWR Lake Ballinger Trunk Sewer Study s011 E5GB U) STM LID Retrofits Perrinville Creek Basin c434 E4FB c SWR Lift Station #1 Basin & Flow Study c461 E4GC STM North Talbot Road Drainage Improvements c378 E2FA c STM Northstream Culvert Repair Under Puget Drive i011 E6FA Q. x STM Northstream Pipe Abandonment on Puget Drive c410 E3FE uJ STM NPDES (Students Saving Salmon) m013 E7FG STM Perrinville Creek Culvert Replacement c376 E1 FN U) STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC U) FAC Public Safety Controls System Upgrades c444 E4LA N c STM Seaview Park Infiltration Facility c479 E5FD m E t WWTP Sewer Outfall Groundwater Monitoring c446 E4HA U STR SR104 Corridor Transportation Study c427 E3AB r Q STR SR104/City Park Mid -Block Crossing c454 E4DB y t STR SR99 Safety Improvements (224th to 216th) s014 E6AA U UTILITIES Standard Details Updates solo E5NA Q STM Storm Drainage Improvements - 88th & 194th c429 E3FG STR Sunset Walkway Improvements c354 E1 DA STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/l06th Ave W Storm Improvements c430 E3FH STR Trackside Warning System c470 E5AA STR Train Trench - Concept c453 E4DA STR Transportation Plan Update c391 E2AA STM Update Stormwater Management Code & Associated Projects c467 E5FB UTILITIES Utility Rate Update s013 E6JA STM Video Assessment of Stormwater Lines c459 E4FF Revised 6/9/2016 Packet Pg. 360 8.5.b PROJECT NUMBERS (By Project Title) Project Engineering Accounting Protect Funding Protect Title Number Number WWTP WWTP Outfall Pipe Modifications c481 E5HA Revised 6/9/2016 Packet Pg. 361 8.5.b PROJECT NUMBERS (By Engineering Number) Engineering Project Project Accounting Funding Number Number Project Title E1AA * c34" Five Corners Roundabout (212th Street SW @ 84th Avenue W) STIR ElCA c368 76th Ave W at 212th St SW Intersection Improvements c354 Sunset Walkway Improvement STM E1 FM c374 Dayton Street & SR104 Storm Drainage Alternatives c376 Perrinville Creek Culvert Replacement STIR E2AA c391 Transportation Plan Update c392 9th Avenue Improvement Project STIR E2AD c405 Hwy 99 Enhancements (Phase III) c378 North Talbot Road Drainage Improvement STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System Edmonds Marsh Feasibility Study STR E3AB c427 SR104 Corridor Transportation Study c423 W38th St. SW Walkway (100th Ave to 104th Ave) STIR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STIR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School STIR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study STM E3FE c410 Northstream Pipe Abandonment on Puget Drive STM E3FG c429 Storm Drainage Improvements - 88th & 194th STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements SWR 2013 Sewerline Replacement Project WTR E3J13 c418 224th Waterline Relocation (2013) FAC STIR E4CA c438 2014 Overlay Program 2014 Chip Seals 91 WTR E4CC c452 2014 Waterline Overlays 220th Street Overlay Project STIR E4DA c453 Train Trench - Concept c454 SR104/City Park Mid -Block Crossing STM E4FA c433 2014 Drainage Improvements LID Retrofits Perrinville Creek Basild STM E4FC c435 2014 Willow Creek Daylighting/Edmonds Marsh Restoration c436 2014 Lake Ballinger Associated Projects STM E4FE c455 Dayton Street Stormwater Pump Station E4FF c459 Video Assessment of Stormwater Lines SWR E4GA c441 2015 Sewerline Replacement Project E4GB c456 Citywide CIPP Sewer Rehab Phase I SWR E4GC c461 Lift Station #1 Basin & Flow Study Revised 6/9/2016 Packet Pg. 362 PROJECT NUMBERS (By Engineering Number) 8.5.b Engineering Project Project Accounting Funding Number Number Project Title - E4HA rddF Sewer Outfall Groundwater Monitoring WTR E4JB c440 2015 Waterline Replacement Program 2016 Water Comp Plan Updat FAC E4LA c444 Public Safety Controls System Upgrades City Spray Park EW FAC E4MB c443 Edmonds Fishing Pier Rehab Trackside Warning System STIR E5AB c471 2015 Traffic Calming 2015 Overlay Progra WTR E5CB c475 2015 Waterline Overlays 2015 Sewerline Overlays STIR E5DA 0474 Bikelink Project Waterfront Access Analysis STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects STM E5FB c467 Update Stormwater Management Code & Associated Projects STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave) STM E5FD c479 Seaview Park Infiltration Facility STM E5FE c484 12th Ave & Sierra Stormwater System Improvements SWR E5GA c469 2016-17 Sanitary Sewer Replacement Prod SWR E5GB s011 Lake Ballinger Trunk Sewer Study �P Outfall Pipe Modificatio WTR E5JA c468 2016-17 Waterline Replacement Proiects Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) WTR E51KA c473 Five Corners Reservoir Re -coating EV Upgrades - Council Cham UTILITIES E5NA solo Standard Details Updates 2016 Overlay Program i WTR E6CB i009 2016 Waterline Overlays 2016 Sewerline Overlays STIR E6DA c485 238th St. SW Walkway (Edmonds Way to E6FA Northstream Culvert Repair Under Puget Drive STM E6FB c486 224th & 98th Drainage Improvements UTILITIES E6JA s013 STIR E7AC i005 m013 PM E7MA c276 8MA c282 3rd Ave Rain Gardens Utility Rate Update SR99 Safety Improvements (224th to 216th) 228th St. SW Corridor Improvements NPDES (Students Saving Salmon) Dayton Street Plaza Fourth Avenue Cultural Corridor Revised 6/9/2016 Packet Pg. 363 8.5.b PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Project Title PM E7MA c276 Dayton Street Plaza PM E8MA c282 Fourth Avenue Cultural Corridor STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR E1 DA c354 Sunset Walkway Improvements STR E1 CA c368 76th Ave W at 212th St SW Intersection Improvements STM E1 FM c374 Dayton Street & SR104 Storm Drainage Alternatives STM E1 FN c376 Perrinville Creek Culvert Replacement STM E2FA c378 North Talbot Road Drainage Improvements STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM E2FC c380 Edmonds Marsh Feasibility Study STR E2AA c391 Transportation Plan Update STR E2AB c392 9th Avenue Improvement Project SWR E3GA c398 2013 Sewerline Replacement Project STR E2AD c405 Hwy 99 Enhancements (Phase III) STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study STM EYE c410 Northstream Pipe Abandonment on Puget Drive PRK E4MA c417 City Spray Park WTR E3JB c418 224th Waterline Relocation (2013) FAC E3LB c419 ESCO III Project STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S STR E3AB c427 SR104 Corridor Transportation Study STM E3FG c429 Storm Drainage Improvements - 88th & 194th STM E3FH c430 SW Edmonds-1 05th/1 06th Ave W Storm Improvements STM E41FA c433 2014 Drainage Improvements STM E4FB c434 LID Retrofits Perrinville Creek Basin STM E4FC c435 2014 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 2014 Lake Ballinger Associated Projects STR E4CA c438 2014 Overlay Program WTR E4,113 c440 2015 Waterline Replacement Program SWR E4GA c441 2015 Sewerline Replacement Project FAC E4MB c443 Edmonds Fishing Pier Rehab FAC E41-A c444 Public Safety Controls System Upgrades WWTP E4HA c446 Sewer Outfall Groundwater Monitoring STR E4CB c451 2014 Chip Seals WTR E4CC c452 2014 Waterline Overlays Revised 6/9/2016 Packet Pg. 364 8.5.b PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Project Title STIR E4DA c453 Train Trench - Concept STIR E4DB c454 SR104/City Park Mid -Block Crossing STM E41FE c455 Dayton Street Stormwater Pump Station SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I STM E4FF c459 Video Assessment of Stormwater Lines WTR E4JC c460 2016 Water Comp Plan Update SWR E4GC c461 Lift Station #1 Basin & Flow Study STIR E4CD c462 220th Street Overlay Project STIR E5CA c463 2015 Overlay Program STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects STM E5FB c467 Update Stormwater Management Code & Associated Projects WTR E5JA c468 2016-17 Waterline Replacement Projects SWR E5GA c469 2016-17 Sanitary Sewer Replacement Projects STIR E5AA c470 Trackside Warning System STIR E5AB c471 2015 Traffic Calming STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave) WTR E5KA c473 Five Corners Reservoir Re -coating STIR E5DA c474 Bikelink Project WTR E5CB c475 2015 Waterline Overlays FAC E5LA c476 AN Upgrades - Council Chambers General E5DB c478 Edmonds Waterfront Access Analysis STM E5FD c479 Seaview Park Infiltration Facility WWTP E5HA c481 WWTP Outfall Pipe Modifications WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) STM E51FE c484 12th Ave & Sierra Stormwater System Improvements STIR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) STM E6FB c486 224th & 98th Drainage Improvements STIR E7AC i005 228th St. SW Corridor Improvements SWR E5CC i007 2015 Sewerline Overlays STIR E6CA i008 2016 Overlay Program WTR E6CB i009 2016 Waterline Overlays SWR E6CC i010 2016 Sewerline Overlays STM E61FA iol 1 Northstream Culvert Repair Under Puget Drive STM E6FC i012 3rd Ave Rain Gardens STM E7FG m013 NPDES (Students Saving Salmon) UTILITIES E5NA solo Standard Details Updates SWR E5GB sol l Lake Ballinger Trunk Sewer Study UTILITIES E6JA s013 Utility Rate Update STIR E6AA s014 SR99 Safety Improvements (224th to 216th) Revised 6/9/2016 Packet Pg. 365 8.5.b PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Project Title Number Number FAC AN Upgrades - Council Chambers c476 E5LA FAC Edmonds Fishing Pier Rehab c443 E4MB FAC ESCO III Project c419 E3LB FAC Public Safety Controls System Upgrades c444 E41-A General Edmonds Waterfront Access Analysis c478 E5DB PM Dayton Street Plaza c276 E7MA PM Fourth Avenue Cultural Corridor c282 E8MA PRK City Spray Park c417 E4MA STM 12th Ave & Sierra Stormwater System Improvements c484 E5FE STM 2014 Drainage Improvements c433 E41FA STM 2014 Lake Ballinger Associated Projects c436 E4FD STM 2014 Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E51FA STM 224th & 98th Drainage Improvements c486 E6FB STM 3rd Ave Rain Gardens i012 E6FC STM Dayton Street & SR104 Storm Drainage Alternatives c374 ElFM STM Dayton Street Storm Improvements (6th Ave - 8th Ave) c472 E5FC STM Dayton Street Stormwater Pump Station c455 E41FE STM Edmonds Marsh Feasibility Study c380 E2FC STM LID Retrofits Perrinville Creek Basin c434 E4FB STM North Talbot Road Drainage Improvements c378 E21FA STM Northstream Culvert Repair Under Puget Drive i011 E61FA STM Northstream Pipe Abandonment on Puget Drive c410 E31FE STM NPDES (Students Saving Salmon) m013 E7FG STM Perrinville Creek Culvert Replacement c376 E1 FN STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC STM Seaview Park Infiltration Facility c479 E5FD STM Storm Drainage Improvements - 88th & 194th c429 E3FG STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH STM Update Stormwater Management Code & Associated Projects c467 E5FB STM Video Assessment of Stormwater Lines c459 E4FF STIR 15th St. SW Walkway (Edmonds Way to 8th Ave) c424 E3DC STIR 2014 Chip Seals c451 E4CB STIR 2014 Overlay Program c438 E4CA STIR 2015 Overlay Program c463 E5CA STIR 2015 Traffic Calming c471 E5AB STIR 2016 Overlay Program i008 E6CA Revised 6/9/2016 Packet Pg. 366 8.5.b PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Project Title Number Number STR 220th Street Overlay Project c462 E4CD STR 228th St. SW Corridor Improvements i0o5 E7AC STR 236th St. SW Walkway (Edmonds Way to Madrona School) c425 E3DD STR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB STR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA STR 76th Ave W at 212th St SW Intersection Improvements c368 ElCA STR 9th Avenue Improvement Project c392 E2AB STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE STR Bikelink Project c474 E5DA STR Five Corners Roundabout (212th Street SW @ 84th Avenue W) c342 E1AA STR Hwy 99 Enhancements (Phase III) c405 E2AD STR SR104 Corridor Transportation Study c427 E3AB STR SR104/City Park Mid -Block Crossing c454 E4DB STR SR99 Safety Improvements (224th to 216th) s014 E6AA STR Sunset Walkway Improvements c354 E1DA STR Trackside Warning System c470 E5AA STR Train Trench - Concept c453 E4DA STR Transportation Plan Update c391 E2AA SWR 2013 Sewerline Replacement Project c398 E3GA SWR 2015 Sewerline Overlays i007 E5CC SWR 2015 Sewerline Replacement Project c441 E4GA SWR 2016 Sewerline Overlays i010 E6CC SWR 2016-17 Sanitary Sewer Replacement Projects c469 E5GA SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB SWR Lake Ballinger Trunk Sewer Study sol l E5GB SWR Lift Station #1 Basin & Flow Study c461 E4GC UTILITIES Standard Details Updates solo E5NA UTILITIES Utility Rate Update s013 E6JA WTR 2014 Waterline Overlays c452 E4CC WTR 2015 Waterline Overlays c475 E5CB WTR 2015 Waterline Replacement Program c440 E4JB WTR 2016 Water Comp Plan Update c460 E4JC WTR 2016 Waterline Overlays i009 E6CB WTR 2016-17 Waterline Replacement Projects c468 E5JA WTR 224th Waterline Relocation (2013) c418 E3JB WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 E5J13 WTR Five Corners Reservoir Re -coating c473 E5KA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA WWTP WWTP Outfall Pipe Modifications c481 E5HA Revised 6/9/2016 Packet Pg. 367 8.5.b City Council Agenda Item Meeting Date: 06/14/2016 Students Saving Salmon Presentation (30 min.) Staff Lead: Val Stewart Department: City Clerk's Office Preparer: Scott Passey Background/History Council approved $5,000 in the 2016 Budget for this project. Staff Recommendation N/A Narrative Edmonds-Woodway High School students concerned about our environment, especially the salmon and their habitat, formed a club called "Students Saving Salmon." Students in the club have learned about the watersheds in Edmonds with a goal to see historic salmon runs re-established in Edmonds and make our local environment better for people and salmon. The City's "Willow Creek Daylighting" project has motivated students to become involved in salmon restoration efforts. Last October, the 'Students Saving Salmon' club made a presentation to the Edmonds City Council on the kick-off of a citizen science project, called the Edmonds Stream Team, to monitor the quality of water in the Edmonds Marsh, Shellabarger Creek, Willow Creek and Shell Creek. The project includes collecting water samples for dissolved metal analysis at an accredited Lab and for fecal coliform bacteria analysis at the Edmonds Wastewater Treatment Plant Laboratory. Since then, students in the 'Edmonds Stream Team' have diligently collected data each month at 16 field sites, participated in government processes and community enhancement efforts, created informational materials and news articles, and made presentations at community meetings. As the school year is coming to a close, students are now prepared to fulfill their commitment to the Council to come back and present preliminary results of the Edmonds Stream Team project. A comprehensive written report on the Edmonds Stream Team citizen science project is attached. We appreciate the Council's support of this citizen science project which has given students actual field experience in an environmental study which they can carry into college and science careers. Funding provided by the City helped this volunteer community program purchase essential calibrating fluids for instruments, outreach materials, and needed field equipment and supplies. Attachments: Edmonds Stream Team Monitoring Report Packet Pg. 368 8.5.b EDMONDS WATER QUALITY MONITORING PROJECT PRELIMINARY REPORT October 2015 to May 2016 EDMONDS -WOODWAY HIGH SCHOOL STUDENTS SAVING SALMON EDMONDS STREAM TEAM Joe Scordino, Project Leader (Volunteer) Rondi Nordal, Afua Tiwaa, Fatima Fatty and Arisbeth Acosta - Shell Creek Team Pavi Chance and Lindsey Barnes - Shellabarger Creek Team Sam Kleven, Joe Cooper and Justin Heckt - Willow Creek Team Emily McLaughlin Sta. Maria, Katharina Brinschwitz, YeJi Oh and Autumn Beeghley - Marsh Team Valerie Stewart and Peggy Foreman - Volunteer Advisors; Dave Millette - EWHS Science Teacher June 2016 Packet Pg. 369 8.5.b TABLE OF CONTENTS EXECUTIVESUMMARY.........................................................................................................................................3 INTRODUCTION.......................................................................................................................................................6 BACKGROUND.......................................................................................................................................................... 8 Edmonds Watersheds and Creeks...............................................................................................................8 EdmondsMarsh.............................................................................................................................. 8 WillowCreek...................................................................................................................................9 ShellabargerCreek.........................................................................................................................9 ShellCreek.......................................................................................................................................9 WaterQuality Parameters.........................................................................................................................10 WaterTemperature......................................................................................................................10 DissolvedOxygen..........................................................................................................................11 pH...........................................................................................................................................12 Conductivity, Total Dissolved Solids, Salinity............................................................................12 Nutrients........................................................................................................................................13 Dissolved Metals and Petroleum Compounds...........................................................................................13 FecalColiform Bacteria..............................................................................................................................15 Macroinvertebrates.....................................................................................................................................15 METHODS.................................................................................................................................................................15 Monitoring Locations and Schedule..........................................................................................................15 MonitoringEquipment...............................................................................................................................16 Water Quality Parameters Monitored......................................................................................................16 Data Collection, Management and Quality Control.................................................................................17 Lab analysis for dissolved metals and petroleum compounds.................................................................18 Lab analysis for fecal coliform bacteria....................................................................................................18 Collecting and identifying macroinvertebrates.........................................................................................19 RESULTS................................................................................................................................................................... 20 Waterquality trends...................................................................................................................................20 FecalColiform Bacteria..............................................................................................................................28 Dissolved Metals and Petroleum Compounds...........................................................................................30 Macroinvertebrates..................................................................................................................................... 33 CommunityOutreach.................................................................................................................................33 DISCUSSION............................................................................................................................................................. 34 RECOMMENDATIONS..........................................................................................................................................35 ACKNOWLEDGMENTS.........................................................................................................................................36 REFERENCES..........................................................................................................................................................37 APPENDIX 1. CITY OF EDMONDS WATERSHEDS........................................................................................40 APPENDIX 2. MONITORING SITES...................................................................................................................41 APPENDIX 3. DATA SHEET.................................................................................................................................42 2 Packet Pg. 370 8.5.b 1*14DIOLNILIIVAWIN UlUI:1:3'1 Edmonds-Woodway High School students in the Students Saving Salmon club volunteered to collect monthly water quality measurements starting at the beginning of the 2015/2016 school year from several streams that flow through or near the downtown area of Edmonds. This citizen science project, called the Edmonds Stream Team, was initiated because water quality data from Edmonds streams and the Marsh is lacking and there are concerns about the health of our streams and how stream water quality including stormwater may be affecting aquatic organisms and salmon. Students monitored and collected data on upstream and downstream sites in Willow Creek, Shell Creek, Shellabarger Creek, and the Edmonds Marsh for water quality parameters that are important for aquatic organism survival. Water samples were also collected seasonally for lab analysis for dissolved metals, petroleum -derived compounds, and fecal coliform bacteria. Macroinvertebrate sampling and identification occurred at upper Shell Creek assisted by staff from Sound Salmon Solutions. A total of 16 sites were designated for monitoring (see map in Appendix 1) to ensure a representative sample of each stream and the Marsh. Sites were monitored by four Stream Teams, with two to four students each, during the first two weeks of each month from October 2015 to May 2016. Students used a YSI Professional Plus instrument to collect measurements for water temperature, dissolved oxygen, oxygen saturation, pH, conductivity, specific conductance, total dissolved solids, salinity and nitrates. Monitoring site data including air temperature, water depth, stream width, clarity, vegetation, bottom substrate were also collected. All data were recorded on a standardized data sheet and then entered into a Google Drive database. Quality control measures included filed monitoring protocols, repeat samples and review/editing of database entries. The database is available for public access at: https://docs.google.com/spreadsheets/d/lKeA6zoxVKim Og semyQJVgPJVemSBh74R- yON3BAe1 Y/edit#gid=1161067171 This preliminary report summarizes the results for the first eight months (October 2015 to May 2016) of this project. The primary water parameters - water temperature, pH, and dissolved oxygen - were collected at each site each month and the recorded measurements were evaluated against the Washington State Water Quality Criteria for freshwater aquatic life (see Washington Administrative Code 173-201A-030). Average water temperatures in the three creeks ranged from 51.0'F in the fall to 49.1'F in the winter to 53.8'F in the spring. These temperatures are below the maximum temperature requirement of 60.8'F for salmon in the Washington Administrative Code. Summer temperatures will be assessed when collected. Dissolved oxygen levels in the three creeks ranged from a low of 9.3 mg/L to a high of 12.5 mg/L which are well above the 1-day minimum requirement of 8.0 mg/L in the Washington Administrative Code for salmonid spawning, rearing and migration. Higher dissolved oxygen levels are more critical in Shell Creek than the other two creeks because salmon do spawn in the lower reaches of the Shell Creek. Salmon eggs in the gravel in the winter in Shell Creek require higher dissolved oxygen levels than specified in the Wash. Admin. Code to grow and hatch. The dissolved oxygen levels measured in lower Shell Creek were 11.0 mg/L in November, 11.4 mg/L in December, 11.2 mg/L in January and 12.1 mg/L in February. Thus, the measured dissolved oxygen levels in lower Shell Creek were within the optimum levels necessary for chum salmon eggs. Overall, lower Packet Pg. 371 8.5.b Shell Creek averaged 11.0 mg/L dissolved oxygen for all months (October to May) while upper Shell Creek averaged 9.6 mg/L over all months. The pH level in the three creeks generally stayed constant through the eight months averaging pH 7.7 except for a December decline in all streams down to an average pH 7.2 probably caused by heavy rainfall since rain tends to be more acidic (pH 5.6) than stream water. All of the observed pH levels in the creeks were within the pH 6.5 to 8.5 range in the Washington Administrative Code that is suitable for salmon. Heavy rainfall in December also resulted in reduced conductivity readings at all sites since rainwater contains less ions (thus lower conductivity) than stream water. Nitrate levels in all three creeks were low averaging 1.3 mg/L for six months (October to March) with a high of 2.3 mg/L in February (which was also the month with highest average nitrate levels at 2.0 mg/L). The main water body flowing through the Edmonds Marsh (from Shellabarger inlet at the Hwy 104 culverts to the Marsh outlet) had dissolved oxygen averaging 9.4 mg/L that exceeded minimal requirements for all months with a high of 11.3 mg/L in April and low of 7.9 mg/L in October. However, dissolved oxygen measured on the northern edge of the Marsh along Harbor Square was too low (averaging 1.8 mg/L) for salmon survival in all months except March when it increased to 7.1 mg/L. Water temperature at all sites in the Marsh exhibited the expected trend of decreasing temperatures in the fall (average 54.2°F from October to early December) with winter lows (average 47.6°F for January to early March) and increases into spring (average 58.5 °F from April to May). There was an unexpected high water temperature reading of 68.5 °F at the Marsh outlet on May 1 Oth, which was confirmed with a replicate sample. The high reading was very different from the May water temperatures of the Shellabarger inlet which was 57.7°F and the lower Willow Creek incoming flow which was 56.1'F. The high reading in May may be an artifact of monitoring the Marsh outlet at the end of a very low tide cycle when most of the Marsh waters had drained down to very low levels. The edges of the Edmonds Marsh along Harbor Square were more acidic (average pH 6.61) than the main flow through the Marsh from the Shellabarger inlet at the Hwy 104 culverts to the Marsh outlet (average pH 7.31) in all months. One site along Harbor Square in January had a measured pH of 6.47 and that was the only Marsh site that wasn't within the WA Water Quality Standard of between pH 6.5 and pH 8.5. Salinity measurements at the Marsh outlet (which is representative of the main body of the Marsh) from December to early March (averaging 0.14 ppt) reflect the low salinity of the incoming freshwater from the Shellabarger inlet and lower Willow Creek (both having average salinity of 0.11 ppt for all months). But, when the tide gate is secured open (from mid -March to mid -October), the salinity measurements were significantly greater in the Marsh with 9.76 ppt salinity in October, 6.8 ppt in April and 3.2 ppt in May. The ecological functions and environmental benefits of this estuarine wetland would be enhanced by keeping the tidegate secured open year-round and moving forward with the Willow Creek Daylighting project to open a tidal channel to Puget Sound that will allow full and uninhibited tidal exchange in the Edmonds Marsh. Water samples for fecal coliform bacteria analysis were collected from 14 monitoring sites in February and 11 sites in April. The lower Shellabarger Creek, the Shellabarger Marsh, the Shellabarger inlet to the Edmonds Marsh, and the Edmonds Marsh outlet sites all had counts of fecal coliform bacteria exceeding 100 colonies/100 mL in one or both months sampled. In contrast, the upper and lower Willow and Shell 4 Packet Pg. 372 8.5.b Creek sites had an average fecal coliform count of 29 colonies in Shell Creek and 10 colonies in Willow Creek. Although there are no Washington Water Quality Standards for fecal coliform for freshwater aquatic life, the high levels observed may exceed the Washington criteria for water contact recreation (i.e., levels must not exceed a geometric mean value of 100 colonies/100 mL in areas used by swimmers), thus indicating a potential water quality problem (even though these waters are not used by swimmers). Further, and likely more intense, sampling for fecal coliform is needed to better understand the elevated fecal coliform levels in Shellabarger. Water samples for dissolved metals were collected in the fall (October 2015), winter (January 2016) and spring (April 2016) from lower creek sites and the Edmonds Marsh. All sites had very low levels of arsenic, cadmium, chromium, cooper, iron, lead, and zinc detected in the samples. Mercury was not detected at any of the sites. Iron (which was analyzed only in the winter samples) and zinc had higher levels detected than the other metals, but the levels were below the Washington standards. Water samples for petroleum -derived compounds were collected in the fall (October 2015), winter (January 2016) and spring (April 2016) from lower creek sites and the Edmonds Marsh. Total petroleum hydrocarbons (TPH) were detected at all sites sampled in all three seasons (fall, winter and spring). For those sites sampled in all three seasons, they each had all three types of petroleum hydrocarbons - diesel, oil, and volatile range - detected in at least one of the season samples except the lower Willow Creek site which had no volatile range TPH detected in any sample. Lab analyses for polycyclic aromatic hydrocarbons (PAH) were limited to five samples from the Marsh outlet in all three seasons (fall, winter, spring) and at lower Willow Creek and the eastern Marsh edge in the fall due to the cost of the lab analysis. None of the 18 types of PAH analyzed for were detected at levels greater than 0.016 µg/L. Stream biomonitoring using the presence of benthic (bottom dwelling) macroinvertebrates as a biotic indicators of stream health and water quality was conducted in upper Shell Creek in early May. Macroinvertebrates (i.e., insect larvae, crustaceans (amphipods, isopods) and mollusks (snails) that are visible to the naked eye) were collected and identified. Since some benthic macroinvertebrates cannot survive in polluted water while others can survive or even thrive in polluted water, the presence/absence of the different macroinvertebrates was used as a relative indicator of water quality. About 15 different macroinvertebrates, with varying pollutant tolerance, were found in the Shell Creek sample resulting in an index rating of `good' water quality. The first eight months of the project has demonstrated that a citizen science project utilizing volunteer high school students can be successful in collecting high quality scientific data while providing students hands- on experience in conducting field science. The current water quality monitoring project should continue is so annual trends can be evaluated and baseline information established. Having a long term data series will allow for future comparisons to potential environmental or pollutant driven perturbations and potential effects of climate change. The water quality of Shell Creek, which has a wild spawning run of chum salmon, needs to be kept optimal for salmon. Other creeks, such as Shellabarger Creek, although impacted by development and piped channels, also needs to have good water quality not only for potential salmon use in remaining usable salmon habitat, but to ensure the watershed contributes to good water quality in downstream areas such as the Marsh and Puget Sound. Actions that may be taken in Edmonds to maintain or improve water quality and habitat conditions are provided in the recommendations section of this report. Packet Pg. 373 8.5.b INTRODUCTION This preliminary report summarizes the results from the first eight months of a citizen science project, called the Edmonds Stream Team, conducted by Edmonds -Woodway High School (EWHS) students in the Students Saving Salmon club. Students volunteered to conduct monthly water quality monitoring in several Edmonds streams and the Edmonds Marsh to determine the condition of these waters and whether the quality of water may be affecting aquatic life and salmon. The City of Edmonds has several creeks draining into Puget Sound that may support salmon, but unfortunately there is little baseline data on water quality in these streams nor information on whether stormwater and other runoff may be affecting the ability of these streams to support salmon. There was one instance of a die -off of juvenile coho salmon in May of 2004 at the Willow Creek Hatchery that was attributed to potential stormwater pollutants in Willow Creek after a rainstorm, but no water quality data was available to evaluate it (Seattle Times, May 26, 2004). To address the lack of water quality data, the Edmonds Stream Team, a citizen science project with volunteer high school students from the EWHS Students Saving Salmon club, was implemented. In December of 2014, local community members knowledgeable in salmon and environmental issues partnered with EWHS science teachers, the City of Edmonds Public Works Department, EarthCorps, and Sound Salmon Solutions to design and implement a student program to determine the condition of the Edmonds Marsh and several Edmonds streams that flow through or near downtown Edmonds. This citizen science project, called the Edmonds Stream Team, was designed to train and support EWHS students in the collection of high quality scientific information on water quality and assist the students in using the resulting data to engage in community efforts to address water quality, stormwater and wildlife habitat issues in Edmonds. EWHS students in the Students Saving Salmon club formed volunteer stream teams that have participated in the Edmonds Stream Team since the beginning of the 2015/2016 school year. The Students Saving Salmon club was formed in 2014 by EWHS students concerned about their environment, especially salmon and their habitat. To achieve their goal of fostering and reestablishing salmon runs in Edmonds, students in the club wanted to learn more about Edmonds watersheds and conservation/restoration efforts so they could encourage measures that will make the local environment better for people and salmon. The City of Edmonds' ongoing restoration work in the Edmonds Marsh to improve salmon access and provide juvenile salmon rearing habitat (called the "Willow Creek Daylighting Project") by constructing an open daylighted tidal channel (Shannon and Wilson, Inc. 2013) motivated students to become involved in community efforts to restore salmon. The Students Saving Salmon club objectives are to participate in city government processes and community habitat enhancement efforts; develop educational materials and news articles; and, participate in projects, such as the Edmonds Stream Team citizen science project, to collect and disseminate scientific information on the environment. 6 Packet Pg. 374 8.5.b Stream monitoring programs are essential for assessing current conditions and tracking changes in water quality over time to identify potential problems and/or determine if community actions have been successful. Unfortunately, city and state staff and funding resources are limited, and stream monitoring in urban areas such as Edmonds cannot be implemented without volunteer support. Thus, the Edmonds Stream Team citizen science project was designed to provide important baseline information to city and state government agencies to assist in environmental assessments and decision -making. The Edmonds Stream team not only collected data on basic water parameters, but also conducted bacterial monitoring for fecal coliform, biomonitoring using macroinvertebrates, and sampling water for dissolved metals and petroleum- derived compounds. This citizen science project also provides a great opportunity for high school students to become involved in field science and gain greater understanding of environmental issues. When a stream falls outside healthy levels, it can have devastating effects on the organisms inhabiting that stream. The influx of stormwater and other environmental conditions can change the health of streams. High influxes of nitrates from nitrogen fertilizers can lead to algal blooms; once the algae dies off, it depletes the stream of oxygen, preventing fish from surviving there. Temperatures elevated above the levels that can support salmon will cause salmon to leave in search of cooler waters. Good water quality is essential to maintaining the presence of salmon in streams. Salmon transfer nutrients obtained in the ocean (marine derived nutrients) up rivers; when salmon die in a stream, they serve as a fertilizer for nearby plants and enrich both forest and stream ecosystems. Maintaining the health of the waters of rivers, streams, and the Puget Sound is also important to our economy. The commercial, recreational and tribal salmon fishing groups are a major economic asset to the Puget Sound region, and their continuation and the recovery of salmon are reliant on the quality of the Puget Sound's fresh and marine waters. Stormwater runoff is one of the largest pollutants of streams and the Puget Sound. When people use lawn fertilizer, wash their car on impervious surfaces, have car leaks, or fail to pick up after their dog, they introduce contaminants to the environment. When it rains, these contaminants are washed into streams and the Puget Sound, where they may prove toxic for many organisms and can have devastating effects on river and ocean ecosystems. Recent studies have documented unexpected mortality of pre -spawn adult coho salmon as they enter streams in Puget Sound. Although stormwater is considered the likely cause of mortality, the specific toxins in the stormwater that may be responsible have not been identified (Scholz et al. 2011, Spromberg 2015). Streamside habitat is also a critical factor for stream quality; when trees grow alongside a stream, they secure the banks and prevent excess sediments in the stream and provide shade that helps keep streams cool and oxygenated for the aquatic insect larvae which comprise the diet of salmon. Nonetheless, water temperature, pH, dissolved oxygen, conductivity, and nutrients are among the basic characteristics of stream water that can be used to determine the quality of the stream and assess changes that may occur due to stormwater influx and environmental conditions. Packet Pg. 375 BACKGROUND Edmonds Watersheds and Creeks Watersheds in the City of Edmonds are made up of small creeks or underground pipes that drain directly to Puget Sound or to the east into Lake Ballinger (which flows to Lake Washington and then to Puget Sound). Many creeks in Edmonds flow in a combination of open stream channels and underground pipes. The underground pipes collect flows from storm drains located along paved streets and parking lots and connect them to streams or large pipes that flow directly to Puget Sound. In some Edmonds watersheds, flows are in underground pipes most of the way to Puget Sound. Edmonds also has several wetlands that provide wildlife habitat including the Edmonds Marsh, Good Hope Pond, Shell Creek Marsh, and wetlands adjacent to the creeks. A map showing the Edmonds Watersheds and Creeks is provided in Appendix A. All Edmonds creeks are designated as Type F (streams that contain fish habitat) in the Edmonds City Development Code (EDCD) in section 23.90.010. None of the Edmonds creeks are designated as "shorelines of the state" because they do not meet the 20 cubic -foot -per -second annual flow threshold for classification as a water of the state (Sea Run Consultants et al. 2007). The EDCD 23.90.010 lists the following creeks as those which anadromous fish species (fish born in freshwater that migrate to the ocean to grow into adults, and then return to spawn in freshwater streams) are known to occur: Willow Creek, Shellabarger Creek, Shell Creek, Hindley Creek, Perrinville Creek, and Lunds Gulch Creek. Since the Edmonds Marsh is currently the focus of a major City of Edmonds restoration project, called the "Willow Creek Daylighting" project, the Edmonds Stream Team citizen science project was designed to focus on the Edmonds Marsh and the two creeks (Willow and Shellabarger) that flow into the Marsh so that pre -restoration project baseline data are collected. By including Shell Creek, which currently has spawning salmon return each year, the project covers water quality for the downtown area of Edmonds. Edmonds Marsh The Edmonds Marsh, located on the west side of Highway 104 south of downtown Edmonds, receives drainage from Shellabarger Creek Basin (378 acres), the Willow Creek Basin (393 acres), and another 61 acres from local areas (i.e., Harbor Square, adjacent Highway 104 storm drains, and the old UnoCal site) that drain into the Marsh (Herrera Environmental Consultants Inc. and City of Edmonds 2010). The Edmonds Marsh drains to Puget Sound through a channelized portion of Willow Creek at the southwest end of the Marsh. The channel passes through two large culverts under the railroad tracks into an open basin and then into a 48 inch pipe that passes through a tide gate and extends1,275 feet before draining into the lower intertidal area of Marina Beach (Sea -Run Consulting et al. 2007). The tide gate functions to prevent tidal saltwater intrusion into the Marsh from mid -October through mid -March to avoid flooding potential when high tides coincide with heavy rainfall; during the spring and summer months the Packet Pg. 376 8.5.b tide gate is opened so that the Marsh is tidally influenced. The 23 acre Edmonds Marsh is a City of Edmonds Park managed by the Parks, Recreation and Cultural Services Department. Willow Creek Willow Creek flows through a largely residential area draining a 393-acre basin area of which 183 acres are in Edmonds and the remaining acreage in Woodway (Herrera Environmental Consultants Inc. and City of Edmonds 2010). Willow Creek starts in Edmonds and flows through Woodway before draining into the Edmonds Marsh on the west side of SR 104 just north of Pine Street (adjacent to the Willow Creek Hatchery). Willow Creek is reported to contain coho salmon, cutthroat trout, and, historically, chum salmon (CH2M HILL 2004). Juvenile salmon were observed in Willow Creek in 2016, but these may have been releases from the Willow Creek Hatchery. The current 1,275 foot entrance pipe to Willow Creek/Marsh from Puget Sound (in subtidal area) likely precludes most adult salmon passage into the Marsh and creeks. Shellabarger Creek Shellabarger Creek drains a 378-acre basin area (called the "Edmonds Bowl") and flows into the Shellabarger Marsh (a name we have coined for the marsh located within several private properties on the east side of Highway 104) which then drains into the Edmonds Marsh through two large culverts under Highway 104. The Shellabarger Creek corridor is heavily developed. The stream passes through culverts in many locations and most of the open reaches are located in landscaped residential areas (Herrera Environmental Consultants Inc. and City of Edmonds 2010). Information on fish use of Shellabarger Creek is limited as WDFW has not conducted fish surveys in the creek. Resident cutthroat are likely present, and the creek is accessible to anadromous fish that use Edmonds Marsh (Sea -Run Consulting et al. 2007). Similar to Willow Creek though, the current 1,275 pipe outlet to Puget Sound likely precludes adult salmon from entering the Marsh and thus upstream to Shellabarger Creek. However, there was a possible adult salmon occurrence in the upper middle fork of Shellabarger Creek in the fall of 2014 based on the description of a fish observed upstream of culvert on 7th Avenue; it was either a coho salmon or a large cutthroat trout (My Edmonds News article; February 14, 2015). Shell Creek The Shell Creek basin comprises a drainage area of 821 acres, which includes the 178-acre Hindley Creek subbasin (Herrera Environmental Consultants Inc. and City of Edmonds 2010). Hindley Creek empties into Shell Creek west of Brookmere Drive just north of Caspers Street. Both Shell Creek and Hindley Creek have diversion structures that convey high flows directly into Puget Sound via a pipe system. The Shell Creek diversion structure and a fish ladder are located on Daley Street east of 7th Avenue. The Hindley Creek bypass begins at 9th Avenue N 9 Packet Pg. 377 8.5.b and Hindley Lane, where it enters the same pipe used for the Shell Creek bypass. Shell Creek flows through several undeveloped areas including Yost Park at the upper end of the creek and an open area on private property at the terminal end of the creek just east of the railroad tracks. The Shell Creek Marsh is located just north of Shell Creek at its terminal area east of the tracks. Adult chum salmon were observed in lower Shell Creek in November 2015. Lower Shell Creek residents have reported seeing adult salmon in Shell Creek each year from late October to early December. WDFW has not conducted any recent fish surveys in the Shell Creek, but their biologists counted six chum salmon carcasses in the lower reach of Shell Creek during a November 2002 survey. Other biologists reported both coho and chum salmon spawning in lower Shell Creek in 2000 and 2001 (Sea -Run Consulting et al. 2007). Water Quality Parameters The Edmonds Stream Team collected data on water temperature, pH, dissolved oxygen, dissolved oxygen saturation, conductivity, specific conductance, total dissolved solids, salinity and nitrates. A description of each parameter and why it is important to aquatic organisms follows. Water Temperature Water temperature is a standard water parameter collected because it is the most critical factor influencing biological and chemical conditions in water. The solubility of oxygen, other gases and some compounds change with water temperature thus changing their effects on aquatic organisms. Colder water holds more oxygen and as water temperature increases, the capacity of water to hold dissolved oxygen becomes lower. If water is too warm, it will not hold enough oxygen for aquatic organisms to survive. Increasing water temperature not only increases the solubility of toxic compounds such as heavy metals, but it can also influence an organism's tolerance limits. For example, aquatic organism mortality rates for zinc are significantly higher at temperatures above 25°C (77°F) than at temperatures below 20°C (68°F). Water temperature also affects the metabolic rates and biological activity of aquatic organisms and influences their chosen habitats as well as behavioral choices, such as moving to warmer or cooler water after feeding (Kemker 2014). Water temperature can be affected by many environmental conditions such as sunlight/solar radiation, heat transfer from the atmosphere, stream habitat, and turbidity. Shallow and surface waters are more easily influenced by these factors than deep water. Man-made influences on water temperature include runoff, riparian habitat alterations (e.g., building structures, removing/altering vegetation), large wood removal, thermal pollution, and impoundments. Salmon require a supply of cold and clean water for optimal survival success. While water temperature requirements vary depending on salmonid species and life stage, generally salmonids require stream temperatures less than 17.8°C (64°F) for successful migration and rearing and less than 15.6°C (60°F) for spawning. Studies vary on optimum and preferred temperatures; a study 10 Packet Pg. 378 8.5.b on coho and Chinook by Stein et al. (1972) reports optimal growth for juvenile salmon in freshwater occurs in water temperatures of 9 ° to 13 ° C (48.2 ° to 55.4 °F). Stream water temperatures above 17.8 °C (64°F) cause additional stress and reduce survival while long term exposure to water temperatures higher than 24°C (75 °F) are fatal to salmonids (Kerwin 2001). Dissolved Oxygen Dissolved Oxygen (DO) is a very important parameter in assessing water quality because of its influence on the organisms living within a body of water. DO is the amount of oxygen that is dissolved in water at a given temperature. Oxygen concentrations are much higher in air (about 21%) than in water (>1 %). This difference in concentration causes oxygen molecules in the air to dissolve into the water. More oxygen dissolves more quickly through aeration caused by wind (creating waves), rapids, waterfalls, ground water discharge or other forms of running water. Dissolved oxygen also enters water through plant photosynthesis. There are many different factors that affect the amount of dissolved oxygen in water, the main one being temperature. Cold water can hold more oxygen than warm water. Warmer water becomes "saturated" more easily with oxygen, but it actually holds less oxygen. For example, if water becomes too warm in the summer months, the dissolved oxygen levels may become suboptimal for fish even if the water is 100% saturated with oxygen. Rivers and streams tend to stay near or slightly above 100 percent air saturation due to relatively large surface areas, aeration from rapids, and groundwater discharge. While groundwater usually has low DO levels, groundwater -fed streams can hold more oxygen due to the influx of colder water and the mixing it causes. Also, as the salinity of water increases, its ability to dissolve oxygen decreases; so saltwater holds less oxygen than freshwater. Dissolved oxygen is necessary for many forms of aquatic life including fish, invertebrates, bacteria and plants. These organisms use oxygen in respiration, similar to organisms on land. The amount of dissolved oxygen needed varies from creature to creature. While some bottom feeders, crabs, oysters and worms can survive on low levels of DO (1-6 mg/L), most fish need higher levels of 4-15 mg/L (Kemker 2014). The mean dissolved oxygen level necessary for adult salmonids is 6.5 mg/L, and the minimum is 4 mg/L. The Washington Administrative Code sets a 1-day minimum requirement of 8.0 mg/L for salmonid spawning, rearing and migration. Salmon generally attempt to avoid areas where dissolved oxygen is less than 5 mg/L and will begin to die if exposed to dissolved oxygen levels less than 3 mg/L for more than a few days. For salmon eggs, dissolved oxygen levels below 11 mg/L will delay their hatching, and below 8 mg/L will impair their growth and lower their survival rates. When dissolved oxygen falls below 6 mg/L, the majority of salmon eggs will die (Carter 2005). 11 Packet Pg. 379 8.5.b pH The pH of a stream determines the solubility of nutrients and chemicals in the water thus affecting the aquatic organism in the water. pH is the measure of the hydrogen ion concentration in water with 7 being neutral. Solutions with a pH above 7.0 are considered basic or alkaline, and solutions with a pH below 7.0 are considered acidic. Acidic water (low pH) dissolves nutrients and chemicals at a greater rate thereby making them more available for uptake by plants and animals, while a high pH can make nutrients insoluble and therefore unavailable to plants and animals. However, a very low pH (very acidic) can dissolve heavy metals, and make pollutants bio- available. There are many factors that can affect pH in water, both natural and man-made. Most natural changes occur due to interactions with surrounding rock (particularly carbonate forms) and other materials. The pH of water can be affected by rain which is slightly acidic (pH of 5.6) because rainfall naturally interacts with carbon dioxide molecules in the atmosphere creating carbonic acid in the raindrops, thus lowering the rain's pH value (note: a pH level of 5.6, though acidic, is not considered acid rain which is below pH 5.0). Carbon dioxide concentrations can also affect pH; although carbon dioxide exists in water in a dissolved state (like oxygen), it can also react with water to form carbonic acid and reduce pH. Pine or fir needles can also decrease the pH of soil, and any water that runs over it, as they decompose. A pH range between 6.0 and 9.0 is suitable for many fish, though salmon do best in waters with pH levels between 6.5 and 8.5. Conductivity, Total Dissolved Solids, Salinity Monitoring conductivity, total dissolved solids, and salinity provides insights into the amounts of inorganic and organic substances in water. Conductivity is a measure of water's ability to pass an electrical current. This ability is directly related to the concentration of ions in the water. These conductive ions come from dissolved salts and inorganic materials such as alkalis, chlorides, sulfides and carbonate compounds. The more ions that are present, the higher the conductivity of water. Likewise, the fewer ions that are in the water, the less conductive it is. Distilled or deionized water has a very low (if not negligible) conductivity value. Sea water, on the other hand, has very high conductivity. Total dissolved solids (TDS) is similar to conductivity measurements but it is the total amount of all inorganic and organic substances smaller than two micrometers (i.e., dissolved) in water including minerals, salts, metals, cations or anions. TDS concentrations are equal to the sum of positively charged ions (cations) and negatively charged ions (anions) in the water. Sources for TDS include agricultural run-off, urban run-off, industrial wastewater, sewage, and natural sources such as leaves, silt, plankton, and rocks. 12 Packet Pg. 380 8.5.b Salinity is a measure of the amount of salts in the water. Because dissolved sodium ions increase salinity as well as conductivity, the two measures are related. The salts in sea water are primarily sodium chloride, but can include smaller amounts of magnesium sulfate, potassium nitrate, and sodium bicarbonate which all dissolve into ions. Seawater typically has a salinity of about 35 parts per thousand (ppt) although lower values are typical near shore especially where rivers enter the ocean. Conductivity and TDS are affected by the presence of inorganic compounds which are influenced by the geology and size of the area through which water flows. As rock and soil erode, minerals dissolve and they increase TDS, thus also increasing conductivity. Human impacts can influence conductivity and TDS through industrial and wastewater discharges, road runoff (particularly melting salts) and agricultural runoff. Rain is normally low in conductivity and can lower the conductivity of a water body during heavy rainfall. Significant changes in conductivity can indicate a discharge or some other form of pollution that can affect salmon and other aquatic organisms. Nutrients Nutrients are elements required for the growth of organisms. Nitrogen, phosphorus, and carbon are the three most important nutrients for aquatic plants. For this study, only nitrates (a form of nitrogen combined with oxygen) were monitored because that is the only nutrient that the electronic meter available to the project could measure. Although nitrogen compounds are essential for plant and animal life, high levels can cause detrimental effects. High levels of nutrients in a body of water may cause plant life and algae to flourish causing blooms that can choke out other organisms. These large plant populations caused by excess nutrients may eventually deplete available dissolved oxygen (a process called eutrophication). These excess nutrients may come from runoff from fertilized farmlands and lawns, sewage, detergents, animal wastes, and leaking septic systems. Nitrates and ammonia are the most common forms of nitrogen and the most useable by aquatic plants, but significant amounts of nitrogen can be present in other forms. Concentrations of nitrates are usually expressed as nitrate -nitrogen (NO3-N) and not as nitrate (NO3). A nitrate -nitrogen measurement in water of less than 1.0 mg/L is considered to be excellent; between 1.1-3 mg/L is considered to be good; between 3.1-5 mg/L is fair; and greater than 5 mg/L is considered to be poor. Dissolved Metals and Petroleum Compounds Dissolved metals and petroleum -derived compounds are some of the more common contaminants in water that can be toxic or adversely affect aquatic organisms at higher levels, although some may be toxic at low levels or long exposure. Many of the metals are naturally occurring in the terrestrial and aquatic environments in trace amounts and only become of concern at higher 13 Packet Pg. 381 8.5.b levels. Petroleum -derived compound enter the air, water and soil from numerable sources. Unfortunately, lab costs to detect metals or petroleum -derived products are expensive. Heavy metals such as zinc, iron, and copper are naturally occurring substances in the Earth's crust. Some metals are needed by humans in trace amounts to maintain optimum body function, while others such as mercury, arsenic, and cadmium can be harmful. All metals can be toxic if levels are too high. Exposure to high levels of zinc for example over long periods of time may cause adverse health effects in humans. Most metals stay bound to the solid particles in the ground, but can become suspended or dissolve in water dependent on a number of conditions such as water hardness and pH levels. Dissolved metals occur in different forms and some may be more toxic than others. The different metals also have varying degrees of natural occurrence. Iron for example, has high abundance within the earth's crust, and it commonly occurs in all freshwater environments and often reaches significantly higher concentrations in water and sediments than other trace metals (Vuori 1995). Total Petroleum Hydrocarbons (TPH) is a term used to describe a broad family of several hundred chemical compounds that originally come from crude oil. In this sense, TPH is really a mixture of chemicals. They are called hydrocarbons because almost all of them are made entirely from hydrogen and carbon. Crude oils can vary in how much of each chemical they contain, and so can the petroleum products that are made from crude oils. Because modern society uses so many petroleum -based products (for example, gasoline, kerosene, fuel oil, mineral oil, and asphalt), contamination of the environment by them is potentially widespread. Contamination caused by petroleum products will contain a variety of these hydrocarbons. Because there are so many, it is not usually practical to measure each one individually. Therefore, it is useful to measure the total amount of all hydrocarbons found together in a particular sample (i.e., total petroleum hydrocarbons). TPD is measured in three ranges — gasoline, diesel and oil — but the tests are not specifically for gasoline, diesel fuel, or oil, but rather are tests for petroleum hydrocarbons that are in the "range" of those found in gasoline, diesel fuel or oil. The effects of exposure to TPH depend on many factors including the types of chemical compounds in the TPH, how long the exposure lasts, and the amount of the chemicals contacted. Very little is known about the toxicity of many TPH compounds (Todd et al. 1999). Polycyclic aromatic hydrocarbons (PAH) originate from petroleum and combustion products. The major sources of PAR in the environment are municipalities and industries that generate large quantities of PAHs, such as aluminum smelting, creosote, and oil refining. Atmospheric emissions from incineration and automobile emissions are other major sources of PAHs. PAHs are also introduced into marine systems through accidental spills of fuel oil, crude oil, and other petroleum products. PAHs are very toxic to invertebrates and fish and their occurrence has only increased in the aquatic environment over time (Johnson et al. 2008). 14 Packet Pg. 382 8.5.b Fecal Coliform Bacteria Bacterial monitoring is another method of assessing water quality using indicator bacteria such as fecal coliform to determine the potential presence of pathogens that may be harmful to humans. Fecal coliform are a sub -group of coliform bacteria that are commonly found in the environment (e.g., in soil or vegetation). Fecal coliform live in the digestive tracks of warm-blooded animals (humans, dogs, cats, birds, other mammals, etc.), and are excreted in the feces. Although most fecal coliform bacteria are not harmful, some are pathogenic. The presence of fecal coliform in aquatic environments may indicate that the water has been contaminated with the fecal material through direct discharge from mammals and birds, from agricultural and storm runoff, and from human sewage. High levels of fecal coliform bacteria is an indicator that other pathogens may also be present. Recent advances in the use of indicator bacteria have shown that Escherichia coli (E. coli) and Enterococci (in saltwater) bacteria (which are sub -groups of the fecal coliform bacteria) are more reliable for predicting the presence of disease -causing organisms and are now recommended for use in bacterial monitoring programs by the EPA. Macroinvertebrates Stream biomonitoring is another method of assessing water quality using the presence of benthic (bottom dwelling) macroinvertebrates as an indicator of the potential level of pollutants in a stream. Benthic macroinvertebrates are aquatic insect larvae, crustaceans (amphipods, isopods) and mollusks (snails) that are visible to the naked eye. Some benthic macroinvertebrates cannot survive in polluted water while others can survive or even thrive in polluted water. Thus, the occurrence of different species/genera of macroinvertebrates (each have differing pollutant tolerance) in a water sample can be used as a relative indicator of water quality. Further, since benthic macroinvertebrates spend most of their aquatic occurrence in the same general stream location, they may better reflect longer term stream conditions than water sampling measurements which only reflect the condition of the stream at the moment that the sample was taken. METHODS This citizen science project was designed for high school student involvement. Students were trained in field data collection protocols including use and maintenance of electronic instruments, field data collection protocols, and database management. Monitoring Locations and Schedule Monitoring sites were selected to provide representative locations for upper and lower reaches of Shellabarger, Willow and Shell Creeks and various locations including incoming/outgoing flow sites in the Edmonds Marsh. Selection criteria included easy and safe access to creek sites and property owner permission. Shellabarger Creek has three geographically separated forks in the upper creek area and only the middle and southern forks could be monitored. Shellabarger Creek 15 Packet Pg. 383 8.5.b monitoring included the Shellabarger Marsh where it flows under Highway 104 into the Edmonds Marsh. The Marsh was a challenge to establish sites since only the edges of the Marsh were easily accessible and the western and southern edges were not accessible (Burlington Northern Railroad property and old UnoCal site). Fortunately, the City allowed access to the fenced Marsh outlet basin (west of railroad tracks) in the Marina parking lot which was an ideal location to sample outgoing water from the main body of the Marsh. A map showing the location of each monitoring site is provided in Appendix B. A sampling plan was developed that called for monitoring designated sites at least once -a -month. The Students Saving Salmon club formed four teams of two to four students with each team responsible for monitoring four sites each in Willow Creek, Shell Creek, Shellabarger Creek, and Edmonds Marsh respectively on one day each month. This ensured that the upper and lower portion of each creek and the incoming/outgoing sites at the Marsh were monitored on the same day. Each team selected a date, based on team member availability, for monitoring so that all 16 sites were monitored in the first two weeks of each month. Monitoring occurred in the afternoon (after school) regardless of weather except for two days when monitoring occurred on Saturday morning due to conflicting student weekday activities. Monitoring Equipment A rugged, high quality handheld multiparameter instrument, a YSI Professional Plus (YSI ProPlus), was used by students to collect water quality data. The YSI ProPlus is equipped with a 4 meter (12 foot) cable (to allow monitoring off low bridges) with an attached Quatro probe that holds four user replaceable sensors for temperature/conductivity, dissolved oxygen, pH and nitrate measurements. The instrument was calibrated by the project leader each month just prior to that month's monitoring. Water Quality Parameters Monitored There are many parameters that can be monitored to assess a stream's condition or trends in water quality. The Edmonds Stream Team chose to emulate the Washington State Department of Ecology's ambient water quality monitoring program (Von Prause 2014) which collects monthly data in rivers and streams throughout Washington. We were however limited on available equipment and laboratory access to collect all of the State's standard parameters monthly. We did collect dissolved oxygen, pH, temperature, conductivity, and nitrates each month, but did not have the additional capacity to collect ammonia, total phosphorus, total nitrogen, turbidity, fecal coliform and total suspended solids data as the State does at all stations each month. The specifics of each parameter collected by the Edmonds Stream Team is as follows. Water temperature was recorded to the nearest tenth degree (0.1) Fahrenheit (°F) and also reported (converted) in Celsius (°C) in the database. Measured temperatures were evaluated against Washington's Water Quality Standards (WAC 173 -20 1 A-2 10) which sets aquatic life 16 Packet Pg. 384 8.5.b standards (7 day average of daily maximum temperatures) at 63.5 °F (17.5 ° C) for salmonid spawning, rearing and migration and at 60.8 ° F (16.0 ° C) for core summer salmonid habitat. pH was reported to the nearest hundredth (0.01) on pH scale of 0 to 14. Measured pH values were evaluated against Washington's Water Quality Standards (WAC 173-201A-210) which sets all aquatic life pH criteria to be within a range of 6.5 to 8.5. Dissolved oxygen levels were recorded to the nearest tenth (0.1) mg/L of oxygen at each monitored site. Measured dissolved oxygen levels (mg/L) were evaluated against Washington's Water Quality Standards (WAC 173-201A-210) which sets a lowest 1-day minimum at 8.0 mg/L for salmonid spawning, rearing and migration; and, 6.5 mg/L for salmon rearing and migration only. Conductivity was recorded to the nearest tenth microSiemens per centimeter (µS/cm). Total dissolved solids (TDS) were recorded in grams per liter (g/L). Salinity was recorded in parts per thousand (ppt). There are no Washington Water Quality Standards for these parameters. Conductivity measurements were also reported as `specific conductance' which is the conductivity measurement corrected to 25 °C (77 °F). Since water temperature affects conductivity measurements, reporting conductivity at a standardized temperature (25 ° C / 77 °F) allows the data to be easily compared and provides a standardized method of reporting conductivity. To monitor nutrients, a nitrate sensor on the YSI ProPlus instrument was used. Phosphorus was not monitored. Nitrate concentration expressed as nitrate -nitrogen (NO3-N) was recorded in mg/L. The nitrate sensor began failing during the April monitoring period so the data in this report for nitrates is limited to the October to March timeframe. Data Collection, Management and Quality Control In addition to water parameter measurements, basic data (e.g., depth/width of stream, vegetation, bottom substrate, air temperature, water flow, water clarity, past precipitation, etc.) were recorded on the `Water Quality Data Sheet' (see Appendix 3) for each site monitored. The water quality data were later entered into a `Edmonds Water Quality Database' spreadsheet that is maintained in Google Drive (so it is easily accessible online for student data entry as well as public access). Quality control and assurance measures involved adherence to monitoring protocols, data review, routine instrument calibration, replicate measurements, and separate measurements by the project leader to validate results. The Project Leader accompanied students on all collections to ensure adherence to monitoring protocols. Water quality measurements for all sites (including replicates) were reviewed each month to ensure any data abnormalities were evaluated and replicate measurements taken as necessary. Data rows in the database were protected (so they could not be altered except by the database manager) after data entry had been reviewed. 17 Packet Pg. 385 8.5.b Backups of the database were made routinely. Questionable or potentially erroneous data were flagged in the database. Lab analysis for dissolved metals and petroleum compounds The sampling plan called for water samples to be collected and delivered to an accredited water analysis laboratory for petroleum -derived compounds and dissolved metals testing four times per year (once each season - winter, spring, summer, fall) and during storm events in spring and/or fall at the lower creek sites and the Marsh. Stormwater samples were to be `first flush' samples collected during a rainstorm with a forecast of 0.25 inches or greater after three days of no rain. The number of sites, frequency of collection and number of pollutants analyzed was restricted due to costs of laboratory analysis and availability of grant funds to conduct the laboratory analyses. Samples were collected in sterile bottles provided by the Lab. Although three seasonal samples were collected, the stormwater samples unfortunately were not collected primarily due to inadequate dry spells before heavy rains occurred and logistical limitations due to a 24 hour sample delivery time to the lab which was closed on weekends. Thirteen water samples collected in sterile bottles provided by the Lab in the fall (October 2015), winter (January 2016) and spring (April 2016) from lower Shell, Shellabarger and Willow Creeks and the Edmonds Marsh were delivered to the ALS Environmental Laboratory in Everett for analysis. The samples were analyzed for arsenic (As), cadmium (Cd), chromium (Cr), cooper (Cu), iron (Fe), lead (Pb), mercury (Hg), and zinc (Zn) and levels detected were reported in micrograms per liter (µg/L). The fall samples did not include Pb and Hg analysis, and only the spring samples included Fe analysis. All samples were analyzed for BTEX (benzene, toluene, ethylbenzene, and xylenes) and TPH (total petroleum hydrocarbons). A limited number of samples were analyzed for PAH (polycyclic aromatic hydrocarbons) due to the high cost of the analysis. The Edmonds Marsh outlet was the only site sampled for PAH in all three seasons. Lab analysis for fecal coliform bacteria Students collected periodic water samples that were analyzed for fecal coliform (E. coli) at the Edmonds Wastewater Treatment Plant, and for coliform bacteria and E. coli at North Seattle Community College. The North Seattle Community College (NSCC) microbiology lab analyzed water samples from eight monitoring sites in their November 16, 2015 class and fifteen sites in their February 16, 2016 class. The water samples were analyzed during laboratory exercises for coliform bacteria using the `multiple tube fermentation' process. Three EWHS participated in the coliform bacteria sessions at both classes. One of the EWHS students (Rondi Nordal) independently conducted follow-up analyses at both NSCC classes to confirm the presence of E. coli in the Edmonds Marsh outlet samples. The process involved a series of tests starting with the multiple tube fermentation technique, in which 18 Packet Pg. 386 8.5.b a growth solution (also called a broth) is used to grow bacteria from the water sample. As each test is conducted, more information is gathered about the type of bacteria or mixture of bacteria that is in the water. The first step is to determine if any bacteria are present using a growth medium. If there is any substantial growth, based on the lab protocol, a sample of the broth is then transferred to another medium (with a different solution) to further identify it. This process continues until a point where the species can be determined according to a list of characteristics typical of lab specimens (the limitation of this is that `wild' strains may not adhere to the typical characteristics of a lab sample and may make it more difficult to determine the species). Nonetheless, it was concluded in both labs that E. coli was present in the Edmonds Marsh outlet sample. In January 2016, the City of Edmonds agreed to analyze water samples for fecal coliform several times a year. Eleven students were trained on water sampling for fecal coliform and attended a demonstration on the lab processes for detection of fecal coliform. Water samples were then collected by students in sterile Whirl -Pack bags from fourteen monitoring sites in February 2016 (winter sample) and eleven monitoring sites in April 2016 (spring sample). Each water sample was stored on ice during field collection and delivered to the Lab within 2 hours of collection. The spring samples included replicate samples from two sites collected on adjacent days before/during/after rain events. The Lab processed each sample using the Membrane Filter Procedure (mFC/Rosalic Acid Broth). There are no Washington Water Quality Standards for fecal coliform for freshwater aquatic life. However, there are criteria in the Washington Administrative Code (173-201A-260) for water contact recreation which sets a `primary contact recreation' criteria that fecal coliform organism levels must not exceed a geometric mean value of 100 colonies/100 mL, with not more than 10 percent of all samples (or any single sample when less than ten sample points exist) obtained for calculating the geometric mean value exceeding 200 colonies /100 mL. A `secondary contact recreation' criteria is the same except the 100 colonies value is set at 200 colonies and the not more than ten percent for the 200 colonies value is set at 400 colonies. Collecting and identifying macroinvertebrates Sound Salmon Solutions conducted macroinvertebrate identification training with EWHS IB Science classes. Macroinvertebrate water samples were collected by students using D shaped kick nets at the upper Shell Creek monitoring site in Yost Park on May 2nd and 3rd. The water samples were examined in the IB classes on May 4th and 5th. The macroinvertebrates identified were classified into three groups based on their pollution tolerance. Group 1 macroinvertebrates, consisting of caddisfly larvae, mayfly nymphs, stonefly nymphs are intolerant of pollution; Group 2 macroinvertebrates, consisting of scud, cranefly larvae, are partially tolerant of pollution; and, Group 3 macroinvertebrates, consisting of aquatic worm, blackfly larvae, midge larvae are tolerant of pollution. 19 Packet Pg. 387 8.5.b RESULTS This preliminary report provides results for the first eight months (October through May) of this project on monthly water quality trends, bacteria (fecal coliform) monitoring in February and April, biomonitoring (macroinvertebrate sampling) in May, and seasonal lab results on dissolved metal and petroleum -derived compounds. Water quality trends The water temperature, dissolved oxygen and pH trends observed were as expected with water temperatures changing with season and dissolved oxygen levels fluctuating with water temperature (i.e., higher dissolved oxygen levels with colder waters). The specific results for each parameter are below. Water Temperature Water Temperature - All Creeks 60 e 50 40 30 20 10 0 October November December January February March April May 2015 2016 --*--Shell Creek - Lower tShell Creek - Middle Shell Creek - Upper —s --Shellabarger Creek - Lower —4--Shellabarger Creek - Upper middle forktShellabarger Creek - Upper south fork t Willow Creek - Lower Willow Creek - Upper Water temperature in the three creeks exhibited the expected trend of decreasing temperatures in the fall (average 51.0°F from October to early December) with winter lows (average 49.1 °F for January to early March) and increases into spring (average 53.8 °F from April to May). The overall average temperature in all creeks (for all eight months) was 51.6°F ranging from a high of 56.8°F in May in lower Shellabarger Creek to a low of 45.6°F in January in lower Willow Creek. The Marsh temperatures are presented separately below in the Marsh results. Note that the eight months monitored to date do not include the summer months of potentially higher water temperatures. 20 Packet Pg. 388 8.5.b All of the observed water temperatures in the three creeks from October 2015 to May 2016 were below the 60.8°F threshold for `core summer salmonid habitat' set forth in the Washington Water Quality Standards (WAC 173-201A-210). Dissolved Oxygen Dissolved Oxygen (mg/L) - All Creeks 14 1 2 0 12 E M 10 c 8 M Cn 6 �+ c 4 2 .r L 0 d L October November December January February March April May 0 2015 2016 W d 0M - Shell Creek - Lower (Creek - Middle LShell j Shell Creek - Upper —0—Shellabarger Creek - Lower ti Shellabarger Creek - Upper middle forks Shellabarger Creek - Upper south fork Willow Creek - Lower Willow Creek - Upper Dissolved oxygen in the three Creeks generally had an opposite trend of water temperature. Since colder water holds more dissolved oxygen than warmer water, the trend observed was increasing dissolved oxygen in the fall (average 10.8 mg/L from October to early December) with winter highs (average 11.1 mg/L from January to early March) and decreasing into spring (average 10.3 mg/L from April to May). The overall average dissolved oxygen level in all creeks (for all eight months) was 10.5 mg/L ranging from a high of 12.5 mg/L in February in middle Shell Creek to a low of 9.3 mg/L in October in the upper south fork of Shellabarger Creek. The Marsh dissolved oxygen levels varied by site and are presented separately below in the Marsh results. All of the observed dissolved oxygen levels in the three creeks from October 2015 to May 2016 were above the 1-day minimum of 8.0 mg/L for salmonid spawning, rearing and migration set forth in the Washington Water Quality Standards (WAC 173-201A-210). However, growing salmon eggs in stream gravel do best in dissolved oxygen levels of 11 mg/L. Since salmon currently are known to only spawn in one of the three creeks studied (Shell Creek), the desired 11 mg/L dissolved oxygen level is assessed below in the Shell Creek results. 21 Packet Pg. 389 8.5.b PH pH - All Creeks 9 8 7 6 3 2 1 0 October November December January February March April May 2015 2016 tShell Creek - Lower (Shell Creek - Upper --I—Shellabarger Creek - Upper middle fork --I--Willow Creek - Lower Shell Creek - Middle Shellabarger Creek - Lower Shellabarger Creek - Upper south fork Willow Creek - Upper The pH in all three Creeks generally stayed constant in each creek averaging pH 7.71 (for all eight months) except for a decline down to an average pH 7.26 that occurred in December during a period of rainstorms and a smaller decline down to an average pH 7.52 in March again during a period of greater rain. Rain is more acidic than stream water and heavy rains likely caused the reduced pH levels. The average pH was highest in middle Shell Creek with a pH 7.94 and lowest in upper Willow Creek with a pH 7.46. The highest pH measured in a creek was pH 8.22 in middle Shell Creek in October. The lowest pH measured in a creek was pH 6.97 in upper south fork of Shellabarger Creek in December. The Marsh pH measurements varied by site and are presented separately below in the Marsh results. All of the observed pH levels in the Creeks were within the pH 6.5 to 8.5 range that is suitable for salmon and within the Washington Water Quality Standards for aquatic life. Conductivity Conductivity measurements in all three creeks averaged 246.2 µS/cm ranging from an average high of 308.4 µS/cm in upper Shell Creek in February and a low of 81.1 µS/cm in upper Shell Creek in December. Conductivity readings in the creeks averaged between 243 and 285 µS/cm in all months except for December and March when they dropped down to an average 135.6 µS/cm in December and 205.8 µS/cm in March. Both December and March were periods of high rainfall which would be expected to lower creek conductivity measurements since rainwater is generally 22 Packet Pg. 390 8.5.b low in ions (thus low in conductivity). The conductivity measurements in the Marsh were affected by the tidegate with high conductivity levels recorded during saltwater intrusion. In October, while the tidegate was still secured open, the conductivity measured at the Marsh outlet basin was 11,439.5 µS/cm. Such high conductivity readings in the Marsh are not unexpected since saltwater has much more dissolved ions and solids than freshwater. Nitrates Nitrate levels in all three creeks were low averaging 1.3 mg/L for six months (October to March). Since the nitrate sensor began to fail in April, the nitrate data collected in April and May are considered invalid. The average nitrate level was highest in the upper middle fork of Shellabarger Creek with 1.6 mg/L nitrates and lowest in lower Shell Creek with 1.2 mg/L nitrates. The highest nitrates level measured in a creek was 2.3 mg/L in upper Shell Creek in February (which was also the month with highest average nitrate levels at 2.0 mg/L). The lowest nitrates level measured in a creek was also in upper Shell Creek with 0.3 mg/L measured in December. The Edmonds Marsh also had very low nitrate levels averaging 1.7 mg/L nitrates at all sites. The highest nitrate measurement of 6.2 mg/L in the Edmonds Marsh was at the Marsh outlet basin in October when the tide gate was open allowing saltwater to enter the Marsh. These low levels of nitrates do not rise to a level of concern for excess nutrients in any of the streams or Marsh during the October to May timeframe. 23 Packet Pg. 391 8.5.b Edmonds Marsh 12 Edmonds Marsh - Dissolved Oxygen Edmonds Marsh - East edge at storm drain Edmonds Marsh - Eastern edge Edmonds Marsh - Eastern edge at Hwy 104 Culvert Edmonds Marsh - Harbor Square east culvert Edmonds Marsh - Harbor Square west culvert Edmonds Marsh - Marsh outlet Edmonds Marsh - Dissolved Oxygen. The main flow through the Edmonds Marsh (from Shellabarger inlet at the Hwy 104 culverts to the Marsh outlet) had dissolved oxygen averaging 9.4 mg/L that exceeded minimal requirements for all months with a high of 11.3 mg/L in April and low of 7.9 mg/L in October. However, dissolved oxygen measured on the northern edge of the Marsh along Harbor Square was too low (averaging 1.8 mg/L) for salmon survival in all months except March when it increased to 7.1 mg/L. The northern edge of the Marsh had standing water with decaying matter substrate in most months with apparently little to no water circulation with the water in the main body of the Marsh. The eastern edge of the Marsh also had standing water, but appeared to have some circulation with the Shellabarger inflow resulting in dissolved oxygen levels averaging 8.7 mg/L from January to April, but only averaging 5.5 mg/L in November, December and May. Another eastern edge Marsh site opposite a Highway 104 drain was only monitored in April and May and had dissolved oxygen levels of 1.3 and 0.9 mg/L, which are well below salmon requirements. Resident cutthroat trout and any salmon present in the Marsh would likely avoid the edges of the Marsh due to the low dissolved oxygen levels. 24 Packet Pg. 392 8.5.b Edmonds Marsh - Water Temperature. Water temperature at all sites in the Marsh exhibited the expected trend of decreasing temperatures in the fall (average 54.2 °F from October to early December) with winter lows (average 47.6°F for January to early March) and increases into spring (average 58.5 °F from April to May). The lowest temperature recorded was 44.2 °F in January on the north edge of the Marsh at Harbor Square and the highest temperature was 68.5 °F in May at the Marsh outlet. The 68.5 °F reading on May 1 Oth, which was confirmed with a replicate sample, is very different from the May water temperatures of the Shellabarger inlet which was 57.7°F and the lower Willow Creek incoming flow which was 56.1 OF. The high reading may be an artifact of the spring/summer monitoring protocol for the Marsh outlet which calls for monitoring during low tide to avoid sampling incoming saltwater from Puget Sound. The May temperature reading was taken when the Marsh was at its lowest level and thus likely influenced by ambient air and soil temperatures. Besides this one higher temperature, there were only two other temperature recordings (61.9°F in May and 61.0°F in October on north edge of Marsh) that exceeded the 60.8 °F core summer salmonid habitat criteria in Washington's Water Quality Standards. These data do not include summer measurements which will need to be evaluated against the standards. Edmonds marsh — pH. The edges of the Edmonds Marsh along Harbor Square were more acidic (average pH 6.61) than the main flow through the Marsh from the Shellabarger inlet at the Hwy 104 culverts to the Marsh outlet (average pH 7.31) in all months. One site along Harbor Square in January had a measured pH of 6.47 and that was the only Marsh site that wasn't within the Washington Water Quality Standard of between pH 6.5 and pH 8.5 for salmon. 12 10 4 N Edmonds Marsh - Salinity tEdmonds Marsh - Eastern edge at Hwy 104 Culvert f Edmonds Marsh - Marsh outlet Edmonds Marsh — Salinity. The salinity of the water in the Marsh is affected by a tidegate located downstream of the Marsh outlet. The tidegate functions to prevent saltwater intrusion into 25 Packet Pg. 393 8.5.b the Marsh from mid -October to mid -March (to prevent flooding during periods of coinciding high rainfall and high tides). In mid -March, the tidegate is secured in an open position to allow full tidal exchange of saltwater through the spring/summer months. The salinity measurements at the Marsh outlet (which is representative of the main body of the Marsh) from December to early March (averaging 0.14 ppt) reflect the low salinity of the incoming freshwater from the Shellabarger inlet and lower Willow Creek (both having average salinity of 0.11 ppt for all months). But, when the tide gate is secured open, the salinity measurements were significantly greater in the Marsh with 9.76 ppt salinity in October, 6.8 ppt in April and 3.2 ppt in May. The Marsh outlet salinity measurements during months when the tide gate is secured open are affected by when in the tidal cycle the measurements are taken. The spring/summer monitoring protocol for the Marsh outlet calls for monitoring during low tide to avoid sampling incoming saltwater from Puget Sound, and thus results in lower salinity readings (due to mixing with freshwater) than would be observed during incoming tidal saltwater (since saltwater has a salinity of about 35 ppt). The November salinity measurement at the Marsh outlet (after the tide gate was `closed' on October 27th ) was 0.42 ppt salinity, and the higher level may reflect residual salinity in the Marsh sediments. The northern edge of the Marsh (along Harbor Square) had an average salinity of 0.30 ppt over all months with declines in salinity in December to 0.14 ppt and March to 0.05 ppt salinity during periods of higher rainfall which likely diluted the water. The influx of tidal water when the tidegate was secured open did not alter the average salinity readings along the northern edge of the Marsh indicating the tide waters do not reach this area. The Edmonds Marsh would likely be a better environment for aquatic organisms if the tidegate was secured open year- round because the saltwater/freshwater interface in a marsh is known to be one of the most productive environments for aquatic organisms. 26 Packet Pg. 394 8.5.b Shell Creek . &A,ftdotm!gt acXY.e i 341 ;im EM CIO trst!a SSrrgA + �*-Wrff?M--r.T. r+olk,tion irf olerant maono- 6 4 O .4fi s: �bnlYr Cca�r 'b'rnt+s ]mcn�r sa it to ry 's�rti ay 15r� .\F� Yry ID6 Shell Creek dissolved oxygen (DO) levels are more critical in Shell Creek than the other two creeks because chum salmon spawn in the lower reach of the Shell Creek and salmon eggs are in the gravel in the winter. Salmon eggs require higher dissolved oxygen levels to grow and hatch, and the DO levels for each month that eggs may be in the gravel were evaluated. The dissolved oxygen levels measured in lower Shell Creek were 11.0 mg/L in November, 11.4 mg/L in December, 11.2 mg/L in January and 12.1 mg/L in February. Thus, the measured dissolved oxygen levels in lower Shell Creek were within the optimum levels necessary for chum salmon eggs. Overall, the lower Shell Creek averaged 11.0 mg/L for all months (October to May) while upper Shell Creek averaged 9.6 mg/L DO over all months. The lower DO levels at the upper end of Shell Creek probably reflects groundwater (which has lower DO) entering the creek. The average level of dissolved oxygen of 10.4 mg/L throughout the creek (upper, middle and lower) in all months monitored exceeds the requirements in the Washington Water Quality Standards. Shell Creek — Water Temperature. Shell Creek water temperatures did not fluctuate much from the upper to lower reaches of the creek averaging only a 0.5 degree difference. The greatest difference was 2.5 degrees in May. Shell Creek followed the expected trend of decreasing water temperature into the winter (from average 50.2°F in fall to 48.4°F) and then increasing into spring (average 52.9°F). Temperatures were compared to chum salmon life history requirements, and found to be within acceptable limits. 27 Packet Pg. 395 8.5.b Willow Creek and Shellabarger Creek The general water quality conditions of both creeks are presented above in the overview of all three creeks. Since both Willow and Shellabarger Creeks flow into the Edmonds Marsh, their respective conditions and relative contribution to the water quality of the Marsh were compared. The average pH of Willow Creek was more acidic than Shellabarger Creek (pH 7.56 vs 7.72) while the `body' of the Marsh (as measured at the Marsh outlet basin and the Shellabarger Marsh inlet) was closer to neutral with an average pH of 7.4. In both Willow and Shellabarger Creeks, the pH tended to increase slightly from the upper reaches to the lower creek. The average dissolved oxygen level for all months was the same for both creeks (10.5 mg/L) while the Marsh outlet had a lower average of 9.5 mg/L. Shellabarger Creek flows into the Shellabarger Marsh before its water enters the Marsh, and the Shellabarger Marsh had a lower average dissolved oxygen level than the creek (DO of 9.1 mg/L vs 10.3 mg/L at lower creek). The upper middle fork of Shellabarger was unique in that its average dissolved oxygen level of 11.1 mg/L was higher than DO at the lower end of the creek (10.3 mg/L). In all other creeks/forks of creeks, the upper reaches usually have a lower DO levels than the lower reaches of the creek. The average water temperature over all months was slightly lower in Shellabarger Creek (51.9 °F) than Willow Creek (52.4°F) and the Marsh outlet averaged a bit higher than both creeks (55.8°F). Fecal Coliform Bacteria Fecal Coliform (colonies/100 ml) 300 250 200 150 100 0 50 T-- Tl- 1 Upper Upper Lower NW SW Eastern Marsh middle south Corner Corner edge at outlet south fork Hwy 104 Culvert Shellabarger Creek Shellabarger Edmonds Marsh Marsh • � I Upper Lower Upper Lower Lower Willow Creek Shell Creek Hindley Creek ■ 2/3/2016 2/8/2016 2/9/2016 a 2/10/2016 4/11/2016 4/12/2016 4/13/2016 28 Packet Pg. 396 8.5.b Counts of fecal coliform bacteria colonies cultured from water samples collected in February and April showed some sites had much higher levels of fecal coliform bacteria than others. The lower Shellabarger Creek, the Shellabarger Marsh, the Shellabarger inlet to the Edmonds Marsh, and the Edmonds Marsh outlet sites all had counts of fecal coliform bacteria exceeding 100 colonies/100 mL in one or both months sampled. In contrast, the upper and lower Willow and Shell Creek sites had an average fecal coliform count of 29 colonies in Shell Creek and 10 colonies in Willow Creek. Sites along the north periphery of the Marsh (along Harbor Square) also had very low bacteria counts (less than 10 colonies). There are no Washington Water Quality Standards for fecal coliform for freshwater aquatic life. However, if we use the Washington criteria for water contact recreation (i.e., levels must not exceed a geometric mean value of 100 colonies/100 mL) as an indicator of a potential bacteria problem, then the elevated Shellabarger bacteria counts in contrast to the other creeks may be a concern. The upper Shellabarger Creek was sampled on February 10th and had 17 colonies in the upper middle fork and 20 colonies in the upper south fork while the lower Shellabarger Creek sample had I I I colonies counted on the same day. This suggests the source of the elevated fecal coliform levels are downstream of the upper Shellabarger Creek areas. Since the waters downstream of lower Shellabarger Creek (i.e., the Marsh inlet and outlet) also had elevated fecal coliform counts, it suggests Shellabarger Creek is the source of fecal coliform bacteria in the Marsh. This is further evidenced by the February 3rd sample collected at the Shellabarger inlet to the Marsh having 288 colonies while the Marsh outlet sample (which was collected within an hour of the inlet sample) had 175 colonies likely indicating dilution with the lower fecal bacteria waters from Willow Creek. In April, consecutive day water samples were collected over three days at the Shellabarger inlet to the Marsh. The first sample was taken on April 11, which was a dry day with the last rainfall six days prior. The second sample was taken on April 12 during a rain event that had accumulated about 0.05 inches of rain up to the time of sampling (rain amounts were obtained from the Weather Underground website). The third sample was taken on April 13th which was a dry day that followed a total accumulation of 0.09 inches of rain on the previous day. The fecal coliform counts for the samples were 4 colonies on April 1 lth, 178 colonies on April 12th, and 60 colonies on April 131h. These data show the influence of rainfall on the fecal coliform counts and suggest the need for further consecutive day sampling at each of the sites to better understand the source of the elevated fecal coliform counts. 29 Packet Pg. 397 8.5.b Dissolved Metals and Petroleum Compounds DISSOLVED METALS (ug/L) s — i ° i v 6 -0 — O o O N v L a L N — f0 O O N O v 3 0 FALL 2015 v `) o o °J 3 WINTER SPRING 2016 ■ Average of Arsenic ■ Average of Cadmium ■ Average of Chromium ■ Average of Copper ■ Average of Lead ■ Average of Zinc ■ Average of Iron All sites had very low levels of the dissolved metals (As, Cd, Cr, Cu, Fe, Pb, Zn) that were tested for. Mercury was not detected at any of the sites. As shown in the graph, iron (which was analyzed only in the winter samples) and zinc had higher levels detected than the other metals which were essentially at trace amounts. However, both iron and zinc levels detected were well below the Washington Water Quality Standards of 124 µg/L for zinc and 1000 µg/L. The highest zinc level detected was 54 µg/L in the April sample from lower Willow Creek. The highest iron level detected was 340 µg/L also in the April sample from lower Willow Creek. These and additional dissolved metal data collections planned will be reviewed further along with any standards during preparation of an annual report. Data collected to date will serve as baseline seasonal data on dissolved metals in Edmonds streams as they were collected on a seasonal basis and not targeted on storm events. Water samples collected in the future during storm events can then be compared to these baseline data to assess stormwater contribution to dissolved metals in the creeks and Marsh. 30 Packet Pg. 398 8.5.b Total Petroleum Hydrocarbons (ug/L) 400 300 200 100 0 L .N dA O N C L L N _ N on Y N 0 n ra O t � L � 0 O Q) 0 FALL WINTER 2015 SPRING 2016 Average of Total Petroleum Hydrocarbon — Diesel Average of Total Petroleum Hydrocarbon — Oil Average of Total Petroleum Hydrocarbon — Volatile Range Total petroleum hydrocarbons (TPH) were detected at all sites sampled in all three seasons (fall, winter and spring). Sites sampled in all three seasons had each of the three ranges of petroleum hydrocarbons - diesel, oil, and volatile range - detected in at least one of the season samples except the lower Willow Creek site which had no volatile range TPH detected in any sample. The Marsh outlet site only had oil range TPH detected in the spring season. The east edge of the Marsh (along Highway 104) was sampled only in the spring season and had oil and diesel range TPH detected, but not volatile range TPH. Higher levels of diesel and oil range TPH were observed in the spring in lower Willow and lower Shellabarger Creeks. These TPH data and any standards that apply will be reviewed further during the preparation of an annual report. The data collected to date will serve as baseline seasonal data for Edmonds streams since they were collected on a seasonal basis and not targeted on storm events. Future samples taken during storm events can be compared to these baseline data to assess stormwater contribution to TPH in the creeks and Marsh. 31 Packet Pg. 399 POLYCYCLIC AROMATIC HYDROCARBONS (PAH) Polycyclic Aromatic Hydrocarbons lower Willow 10/21/15 Marsh outlet 10/25/15 Marsh outlet 1116/16 Marsh outlet 4/12/16 Marsh east edge 4/13/16 1-Methyl naphthalene (Ng/L) ND ND 0.0027 0.0015 0.0012 2-Methylnaphthalene (pg/L) ND ND 0.0027 ND ND Acenaphthene (pg/L) ND ND 0.0039 0.0049 ND Acenaphthylene (Ng/L) ND ND ND ND ND Anthracene (Ng/L) ND ND 0.0063 ND 0.0038 Benzo[A]Anthracene (pg/L) 0.0078 ND 0.0057 0.0071 0.0064 Benzo(A)Pyrene (pg/L) ND ND 0.0072 0.014 0.012 Benzo(B)Fluoranthene (Ng/L) ND ND ND 0.013 0.0099 Benzo(G,H,I)Perylene (Ng/L) ND ND ND ND ND Benzo(K)Fluoranthene (Ng/L) ND ND ND 0.015 0.012 Chrysene (pg/L) 0.0075 ND ND 0.0021 0.0060 Dibenzo(A,H)Anthracene (Ng/L) ND ND ND ND 0.0057 Fluoranthene (pg/L) 0.0041 0.011 0.0041 0.0034 0.0025 Fluorene (Ng/L) ND 0.0096 0.0021 0.0027 0.0022 Indeno(1,2,3-Cd)Pyrene (Ng/L) ND ND ND 0.012 0.0098 Naphthalene (Ng/L) 0.0024 0.0034 0.0089 0.0035 0.0030 Phenanthrene (Ng/L) ND 0.010 0.0053 0.0051 0.0035 Pyrene (pg/L) 0.016 0.014 0.0062 0.0095 0.0044 Total Suspended Solids (mg/L) ND 10 ND ND ND Hardness (CaCO3), mg/L 98 1790 98 1300 110 ND = Not detected Lab analyses for PAH were limited to a few samples due to the cost of the lab analysis. The five water samples analyzed for PAH were collected at the Marsh outlet in all three seasons (fall, winter, spring), at lower Willow Creek in the fall, and at a site on the east edge of the Marsh in the spring. None of the 18 types of PAH analyzed for were detected at levels greater than 0.016 µg/L. The spring season samples had the greatest number of types of PAH detected. These PAH data and any standards that apply will be reviewed further during preparation of an annual report. These data will serve as baseline seasonal data for the Edmonds Marsh since they were collected on a seasonal basis and not targeted on storm events. Future samples taken during storm events can be compared to these baseline data to assess stormwater contribution to PAH in the creeks and Marsh. 32 Packet Pg. 400 8.5.b Macroinverteb rates Students scanned the water samples collected at upper Shell Creek and identified the macroinvertebrates in the samples using a dichotomous key. The identified macroinvertebrates were then assigned to their respective pollution tolerance groups as shown in the following table. Type of Macroinvertebrate Group 1: Intolerant of Pollution Group 2: Partially Tolerant of Pollution Group 3: Tolerant of Pollution aquatic snail x aquatic worm x blackfly larvae x caddisfly larvae x cranefly larvae x mayfly nymph x midge larvae x scud x stonefly larvae x The number of different types of macroinvertebrates in each group were summed and multiplied by a weighting factor (3 for Group 1, 2 for Group 2, and 1 for Group 3). The sum of the all the weighted values was then divided by the total number of macroinvertebrate types resulting in an index. The index value was compared to a quality ranking of 2.7+ being excellent; 2.0 to 2.6 being good; 1.6 to 1.9 being fair, and 0 to 1.5 being poor. Resulting student index scores ranged from 2.0 to 2.2 with the majority at 2.1 which falls in the `good' quality ranking. Community Outreach EWHS Students Saving Salmon members made several community presentations on the water quality project and the importance of healthy habitat and water quality for salmon and aquatic organisms. On October 13, 2015, four students gave a presentation to the Edmonds City Council about Students Saving Salmon and the planned water quality monitoring project. Students committed and the Council agreed to receive semi-annual reporting of the water quality results. Students also participated in and gave the same presentations at a October 28, 2015 Town Hall meeting in Edmonds. On March 11, 2016, students gave a presentation on initial water quality results at a Pilchuck Audubon meeting in Everett, WA. Several students also provided public testimony at a March 15, 2016 public hearing on the Edmonds City Council's proposed critical area regulations. On May 7, 2016, Students Saving Salmon had a table at the annual Edmonds Watershed Fun Fair where students explained the project to the public and answered questions about stormwater. Local newspaper articles written by the students or about the students appeared in My Edmonds News (2/14/15, 10/14/15, 11101115, 11111115, 11/19/15, 12/16/15, 01/18/16, 03/16/16), the Edmonds Beacon (10/22/15, 11/12/15, 01/14/16, 03/31/16), and the Everett Herald (11/23/15, 02/12/16, 03/16/16). 33 Packet Pg. 401 8.5.b Ten EWHS students participated in an introductory survey for spawning salmon in lower Shell Creek in November 2015 and met with local residents to discuss salmon occurrence. Although several chum salmon spawners were present, no spawning or obvious redds (i.e., gravel containing salmon eggs) were observed. DISCUSSION Water quality monitoring to date has not indicated any potentially serious water quality problems in the three creeks monitored. The main body of the Edmonds Marsh does not appear to have water quality problems though the Marsh would function better ecologically if saltwater intrusion occurred year-round. The edges of the Marsh had lower water quality, especially dissolved oxygen, likely due to the lack of water circulation. The `Willow Creek Daylighting Project' which will allow year-round tidal saltwater intrusion into the Marsh may improve water circulation on the edges of the Marsh. The current water quality monitoring project should continue as is so that annual trends can be evaluated and baseline information is established. Having a long term data series will allow for future comparisons to potential environmental or pollutant driven perturbations and potential effects of climate change. Collection of water samples for dissolved metal and petroleum -derived compounds analyses during storm events should be pursued contingent on grant funds to cover the expensive costs of lab analysis. Seasonal monitoring of all sites for fecal coliform should continue (as long as City agrees to analyze the samples), but with more intense sampling, perhaps 3-5 day consecutive samples, for the lower Shellabarger and Marsh sites. Although bacterial DNA testing is expensive, it may be beneficial to determine the source of the fecal coliform bacteria in the higher count samples (i.e., is it from dogs, birds, people, or other warm blooded animals). Several additional water parameters, such as turbidity and phosphorus levels, need to be collected by the project to make it more comparable to the state's ambient water quality monitoring program. The project is pursuing purchase of an electronic field photometer so that these additional important water parameters can be routinely collected as well as water hardness, alkalinity, and some dissolved metal levels. With the purchase of the photometer, we will be able to collect all of the standard parameters currently collected by the Washington Dept. of Ecology's program (which has been a project goal since inception). The photometer also can also be used to measure nitrates and dissolved oxygen and serve to periodically validate the measurements from the YSI Professional Plus instrument thus further ensuring quality data collection. The sites selected for monitoring appear to be adequate for assessing the health of each creek and Marsh. But, the project will be pursuing additional sites if sufficient numbers of students volunteer in the coming year. An additional site in the upper north fork of Shellabarger Creek 34 Packet Pg. 402 8.5.b (near Maple Street and 7th/8th avenues) and middle Shellabarger (at 5th Avenue) would provide more complete coverage of the entire Shellabarger drainage and allow us to better pin -point any water quality problems that may arise. Also, an additional site in middle Willow Creek (in Woodway) and possibly additional upper areas of Shell Creek may be beneficial. It would also be useful to sample the south edge of the Marsh along the old UnoCal property, but the WA Dept. of Ecology (who is overseeing cleanup of site) has advised they would not allow us access. The lower area of Shell Creek, just before it passes under the railroad tracks, would be an ideal area for conducting chum salmon spawning surveys and we will continue to seek the property owner's permission to access that area. The project has demonstrated that a citizen science project utilizing volunteer high school students can be successful in collecting good quality scientific data and providing students hands- on experience in conducting field science. The four student Stream Teams stayed intact through the entire school year with at least one student present at each monitoring site every month. In spite of their ongoing array of extra -curricular high school activities and involvement in sports, band and family activities, the students upheld their initial commitment to fully participate in the water quality monitoring project. Students adhered to the field sampling protocols in spite of adverse weather in the winter and ensured quality data was collected throughout the school year. From the students' perspective, the project has provided them valuable experience that they can use as they pursue college education and careers in environmental sciences. RECOMMENDATIONS We recommend that the City Council continue to support this citizen science project utilizing high school students. It not only provides needed baseline data on the condition of several Edmonds streams and the Marsh, but also provides students with training and practical field experience in the use of actual data to address environmental issues. This is especially important to those students who want to pursue an environmental science career. The water quality of Shell Creek needs to be kept optimal for salmon in order to support the naturally occurring spawning run of chum salmon. Other creeks, such as Shellabarger Creek, that are impacted by development and piped channels, also need to have good water quality not only for potential salmon use in remaining usable salmon habitat, but to ensure the watershed contributes to good water quality in downstream areas such as the Edmonds Marsh and Puget Sound. We urge the City to move rapidly to complete the `Willow Creek Daylighting' project as that will improve the ecological functions of the Marsh by allowing unrestricted daily tidal exchange of saltwater and salmon access. 35 Packet Pg. 403 8.5.b There are a number of actions that can be taken in Edmonds to ensure good water quality. Improvements can still be made to enhance the survival of aquatic organisms and foster recovery of salmon. The following is a list of some actions that the community can take to maintain or improve water quality and habitat conditions for salmon. • Eliminate use of chemical fertilizers; use organic fertilizers sparingly • Eliminate use of pesticides near streams and reduce/eliminate use where they can enter streams • Clean up after pets (i.e., pick-up dog poop) • Eliminate detergents and contaminants going into storm drains - wash cars at a carwash or on lawn • Fix auto oil leaks and avoid fluid leaks/spills • Encourage the State to pursue treatment of highway runoff • Encourage better management of stormwater • Pursue methods of eliminating roadway contaminants such as advanced technology street sweepers • Install more rain gardens • Require low impact development (LID) and green building along streams and wetlands • Encourage use of permeable pavement/concrete for parking lots and driveways • Improve/enhance stream/wetland habitat • Remove invasive plant species • Provide large, densely vegetated (with native shrubs and trees) streamside areas • Remove obstacles to salmon passage (e.g., Shell Creek passage barrier near 7th and Glen St.) • Avoid construction of structures or impervious pavement near streams and wetlands • Pursue funding sources for conservation easements or streamside property acquisitions • Improve regulatory regimes to better protect/preserve streamside and wetland habitat. ACKNOWLEDGMENTS Thanks to all of the EWHS students who volunteered to participate in the field monitoring program, through good weather and rainstorms: Arisbeth Acosta, Sergel Amar, Mrad Amar, Lindsey Barnes, Autumn Beeghley, Katharina Brinschwitz, Pavi Chance, Joe Cooper, Fatima Fatty, Andie Foster, Luis Guerrero, Justin Heckt, Sam Kleven, Emily McLaughlin Sta. Maria, Rondi Nordal, YeJi Oh and Afua Tiwaa. We also thank the adult volunteers who accompanied the project leader in the field: Valerie Stewart, Peggy Foreman, Nancy Scordino, Geoff Bennett and Dave Millette. Sound Salmon Solutions, Edmonds Salmon Chapter of Trout Unlimited, Puget SoundKeeper Alliance, and Edmonds City Council member Neil Tibbot also joined us in our field monitoring. 36 Packet Pg. 404 8.5.b We thank the City of Edmonds, especially the Public Works Department and Mike Cawrse, for their support and assistance in designing and implementing the project, providing access to the Marsh outlet basin, assisting in contacting Edmonds residents to gain access to their property for water monitoring, and for analyzing our water samples for fecal coliform bacteria. Special thanks to Jeanne McKenzie at the Lab for analyzing the water samples and conducting demonstrations for the students (and accommodating our sometimes late delivery of water samples with a smile!). We appreciate the encouragement from the Edmonds City Council, especially Diane Buckshnis, and Mayor Earling for funding support for operational expenses. The funding has allowed us to purchase critically needed calibration fluids, outreach materials, field supplies and a new photometer that will allow collection of additional water parameters that otherwise can't be measured. The project would not have been possible without Hubbard Foundation grant funds that were used by the Edmonds School District to purchase the professional multiparameter water quality instrument. Special thanks to Dave Millette, Geoff Bennett and school district administration staff for helping secure the grant and purchase the water quality meter from YSI. Grant funds from the National Fish and Wildlife Foundation and Google.org were used to pay the costs for dissolved metals and petroleum -derived compound analyses at an accredited laboratory (ALS Environmental Laboratory in Everett, WA). We thank EarthCorps, especially Keeley O'Connell and Pipo Bui, for sponsoring and administering these grants for us. We thank Rosalind (Rosie) Billharz, microbiology instructor at North Seattle Community College, for having our water samples tested by college student for coliform bacteria and allowing EWHS students to participate. We also thank Kelley Govan, with Sound Salmon Solutions, for training students on macroinvertebrates. Special thanks to all the Edmonds property owners, especially Jenny Anttila, Ruth Blaikie, Lynn Lawrence, Edmonds Park Apartments, Willow Creek Condominiums and Edmonds City Parks Department, for allowing students on their property to access the stream monitoring sites. Ruth Blaikie also provided local knowledge perspectives on salmon occurrence in lower Shell Creek to students. REFERENCES Carter, K. 2005a. The effects of dissolved oxygen on steelhead trout, coho salmon, and Chinook salmon biology and function by life stage. California Regional Water Quality Control Board. North Coast Region, Santa Rosa, California. 37 Packet Pg. 405 8.5.b Carter, K. 2005b. The effects of temperature on steelhead trout, coho salmon, and Chinook salmon biology and function by life stage. Implications for the Klamath River total maximum daily loads. California Regional Water Quality Control Board. North Coast Region, Santa Rosa, California. CH2M HILL. 2004. SR 104, Edmonds Crossing Final Environmental Impact Statement and Final Section 4(f) Evaluation. Prepared for Federal Highway Administration, Washington State Department of Transportation, and City of Edmonds. Herrera Environmental Consultants Inc. and City of Edmonds Public Works Department/Engineering Division. 2010. Storm and Surface Water Management Comprehensive Plan - City of Edmonds. City of Edmonds Public Works Department/Engineering Division. Johnson, L.L., M.R. Arkoosh, C.F. Bravo, T.K. Collier, M.M. Krahn, J.P. Meador, M.S. Myers, W.L. Reichert and J.E. Stein. 2008. The effects of polycyclic aromatic hydrocarbons in fish from Puget Sound, Washington. In book: The Toxicology of Fishes. Kemker, C. 2013. Dissolved oxygen. Fundamentals of environmental measurements. Fondriest Environmental, Inc. Accessed at http://www.fondriest.com/environmental- measurements/parameters/water-quality/dissolved-oxygen/ Kemker, C. 2013. pH of Water. Fundamentals of Environmental Measurements. Fondriest Environmental, Inc. Accessed at http://www.fondriest.com/environmental- measurements/parameters/water-quality//ph/ Kemker, C. 2014. Conductivity, salinity and total dissolved solids. Fundamentals of environmental measurements. Fondriest Environmental, Inc. Accessed at http : //www. fondriest. com/environmental-measurements/parameters/water- quality/conductivity-salinity-tds/ Kerwin, J. 2001. Salmon and steelhead habitat limiting factors report for the Cedar - Sammamish basin (Water Resource Inventory Area 8). Washington Conservation Commission. Olympia, WA Scholz, N.L., M.S. Myers, S.G. McCarthy, J.S. Labenia, J.K. McIntyre, G.M. Ylitalo, L.D. Rhodes, C.A. Laetz, C.M. Stehr, B.L. French, B. McMillan, D. Wilson, L. Reed, K.D. Lynch, S. Damm, J.W. Davis and T.K. Collier. 2011. Recurrent die -offs of adult coho salmon returning to spawn in Puget Sound lowland urban streams. PLoS ONE 6(12): e28013. Sea -Run Consulting, TetraTech, Inc., Reid Middleton, Inc. and Pentec. 2007. City of Edmonds Shoreline Master Program Update Shoreline Inventory & Characterization. Report prepared for the City of Edmonds. 38 Packet Pg. 406 8.5.b Shannon and Wilson, Inc. 2013. Willow Creek Daylighting - Final Early Feasibility Study. Report submitted to Edmonds Stormwater Engineering Program. Spromberg, J.A., D.H. Baldwin, S.E. Damm, J.K. McIntyre, M. Huff, C.A. Sloan, B.F. Anulacion, J.W. Davis and N.L. Scholz. 2015. Coho salmon spawner mortality in western US urban watersheds: bioinfiltration prevents lethal storm water impacts. J. App. Ecol. doi: 10.1111/1365-2664.12534. Stein, R.A., P.E. Reimers, and J.D. Hall. 1972. Social interactions between juvenile coho (Oncorhynchus kisutch) and fall chinook (O. tshawytscha) in Sixes River, Oregon. Journal of Fisheries Resources Board of Canada. 29(12): 1737-1748. Todd, G.D., R.L. Chessin and J. Colman. 1999. Toxicological profile for total petroleum hydrocarbons (TPH). U.S. Dept. Health and Human Services publication. Von Prause, M. 2014. River and Stream Water Quality Monitoring Report, Water Year 2013 Washington Department of Ecology Publication No. 14-03-047. Vuori, K. 1995. Direct and indirect effects of iron on river ecosystems. Ann, Zool. Fennici 32: 317-329. 39 Packet Pg. 407 8.5.b APPENDIX 1. CITY OF EDMONDS WATERSHEDS CITY OF EDMONDS WAT E In' S 'HIE D S WPrns"in the 9ryoPEdmmr,%mRva of vwNecru, nK-iain eitfrcrtP ArgetSuuedortolPkeRdlNnga fxhidl &. m lake WosAirxpvn aldrhm Rsger Soand,'.,llaayaPPtesra fLt:NRdSFJVwd CaRbmr-i vfifMm(hPnPF15CRd PndFf.]rWRL�p.'fnS.theIIRL�*(QfOPndP�yesrafrrs r?uvn parr farm dmins amtedrmpanedmats MpA&ggW,,, anduhkh Ao vsR ddwnvw.-w. Wa Allot the fotlowingwatershedAmin directly to Puget soun(l O]dea&"'dale-forAs�olj.amGam:.mom>.umax r5npexryrmlandnr�peh amRmxn�hpmnrya�mm m—.-drynam;wnmrdmt rlp ma. mrfl.lrn .. rm,md�eaPprm-anlhatFJlwnh.uaadRaddeo>;inrn�r.sn-aRa�dmgnrad�dalr�amaLamm�ndpPKaad�dnnm�dramanar�,rrsmr�near Eeoremxvq:hughnely .dASAeNkerireamm[nal property. Therwnh spbmdrdmanareaamom lMNk AYandiba uLL klEofWLnearltwWm PerTll]Vllle 5rrea1 PrA Am managelrsMh[m bDth Etlmtlbard yamKwWbun M f—M drainage lhesOn dWkftbneer pmpnxwLtad NhA. inxslh.ph ulh—Unryfal,andoo:snmMTdhu[exdwNVSamd ©Talbot Palk -rx.manage:Y><aR:mals:n:.mMMed, xelaubrorni dwpp. Fnd[dale-smn mans dglhnl n an rpmddmr mm� wn 25w ammn are rlxnm flo.aea.nee0lwnpsl4w anC mm mm�.,rulra meow �. and sremae.P� Hotthsltealn Thu A -,flax, In —pm dmnel hr mosfdmlaigaa SMm ddmoa.aMkb b dM9emin Map""", Nanlolream �¢samnuignlermurs ealyn Edmndc'11�rA OShell Creek ExadaPl�aremAmrmLl�slnrmLlsr ne Rxd.11unRnmlirld Aae as[�metaL;rc roxs Pnmaehm�nmamusmlmer,xd,.mmmrhnmme�,ne v.[rr�Lhasmerssd��r.ua . HUI Pl Creek ml:9umrmAabPmarryapm rmanelama,dsmx ppa saanzxlmronnhda. ran slam dram 0 Good HQPBPand LaW aMualb MlnPbendge Pad,-hepdndmim,Mmxaxrtuma :PO 1—n ,'Skna Rradewwmw MMerv. gmngWm-Smi-n-hepmd Pemhlelrragx gmmaM leuraxaasspng<In riA ftr 6heII5M7adAhpramdvaklbMcr�ml Nmghph flo,K, me �wln vremolr- Naa Free M mall GM �Wes[gate Pand 6mm1to•M-hal Nl—mdimnrhomanareeamrduA9 swandPmanlewand.nmmm�ngn•aa,log�RlL,�u � WEdmonds Mamaml: �andmadamd�yalraralams.a�. d_ds MaMre:encsmanagehanfie mmedx.a areaam •ma AxlaWrpar WIIae M.I, The mnh mrmm:a ngr. 5-d rough al ]mlootbg p[a dia dNagetlin[ mush m matdlmdcManla �SheBabarger-rrnnah.rrmaa�e�m.rru. �' — ce« _ r.�r.n yamn m�.rPnan,em.s � Wllorr leek-le—m—a.dar--fi01 5J rrdnr.mrrlmrarr�.pLrrrl.r / tw �rrtr�.r.aroen rh r.w�. la9S Poe spa apa®mna.de Fdmn7s .,� ® EdmondsWay Ahagemruge l�rm9nghnm SR,I ktw-r ]Ye raLmnh In pPec uvks�n; - EAnrrdsd..ygA.f L- �. elgm nro Pug. . S. W.Ad O V— T" 1 I t - Jf fJ1 I ell— LYi'fs'11P199U i �] SanD01 Wa1e1811eLL Elolmeary -Pan[ Glnpkor5[f¢am These watersheds drain into Lake Washington, which flows to Puget Sound: Halls Creek-amap hMnMnr Lake Ballinger-esaoam�ln admn 8aQ4+lf aim Pad uvnd Wa1N6W —.— FAman&B—�Y La4Wlllgx,nhoeekhal6ortgnln -ffi.WdLCh3ditdRwn.rdk nrM mdmlak rrny<In fdmrd; m rmrkr�nlf Rhkhfimtl6.GeirHe.teae L* xhlm bnlh.xJd..d starts e fmmtraelrelwme veal pzi dL k&Wp.# rwYP kad nmfienoM pa[dGMWN1n)vo 40 Packet Pg. 408 8.5.b APPENDIX 2. MONITORING SITES Go glemaps. . 4in4rr IL ' drxkrrr* � •� z d .. .Z H*Fiwury'Churoh i. Y )Cil448N41 ¢' { MI R KT 'q'b,9i Gen 9r # "i SO t L�1�•1l pya ornrei .. `-"fSri: 61' iS,'ifa+• •7 .i - .'axhMd ,{ f .pragoe 9l s y . 41, ems• � r. . g 9 N.Y hh�e � r � e+a k s' vl x m . An. arak Frlr.<--EpN® *� pe!q.�f;'. VN?L kYCa'i $ Edmordc 61 Wn S; '[ryWi131- �ps� .sa�r♦ L2- gxy • Li nld.rs. Aidr:st .Ia;rsl k rSh ' wmmsl WHlro ;ti wl� :ilel81� L ".61 712gk1 u !iiMW.tp,t: >tl l'NS ifZ* ri#�"�. .... n {-� aekat tuL-r.yds �+ JI w _U V1 Lllotr E'rcd-nnna'[7N1 :1x•_F iHlm �Ixn; �. a = 7 u .pA, o, F[1 S4illmv f.rcd.krvxr;R'illux Crwkllnlarrs{Elnu3l ntiJ LJxs'104i1 jYRkd L.,wh Gl g4rllnl'A6AQy ur_Wtr ALdliI m (71 i Aw S and 1:ir 4m a 'sw rcir SL !lino- ru 11,1 piKegt Pa Shallnhw Lr mk. Wier rnidLUe&ak("LLAve46eLmm Spo mul lLnduLiL SLI Shdlnhans Cklx ucpCi d.lnG lMk(MAwsrLd Mille SLt j - P.l 51_wildhnw U 4L.. I— (;rd tse t and Kelm Ct] tAlk3h Rr FWxyIF,L,, } C_1 :�I Crtri�avncr CYu I"mk: CITMai. Sl ad Vpmpk As+e) . .:1 oa ShLL4rti yyiW L711n.tti*Id A0St` P S z i0 FiS H,1 tficll t:rcd:.-niddle+I— iCmmers Sven mmd 7Lh A-1 t.J tdrellki r{h's_h fiwh l woLl ofm1 Minch! x � "' •• " � o L'! .11 SYcll i:rcyr, kmxa (Hmnkmertihnxi 9allahmFp. h1nrc1119 adsuft nl c Lxidt: allwy LU11 y��'�-" KJ EJuusskl ryj�y� 1, L> 4uLw� —i aide a Hwy IFUS ;I, .,e,�C. �{ 2'rCQi 3 K•� 1..1 H ii—da Wrnh. wmmedm iHny Ina ixt north uf]re�desLrinn rnxsWei T=:uu3}b11u5Jy AtidL(rL u�eC lCfdkdlL eulyda aK}iertlnr ygnnrc plltin8lrr} C70 o*9 Lry W.I m,bcr =ki nt cubars M-r hur SqumapWliuphx} 1-d-nr}3s Mmo-h L�'<ImruWfalLhluutCLnudLlia id Gaun IG.41rcd]A laertlnCLo[; } P.1 '� ]f¢xD,=C4.�.ti1•,. k . 11 H. m . ooknicrc l lti ..ti r-2 HSndiev Creeh. mWk iAlh Arn N'nd 1]iM[,y L. i 41 s c0 G ''m^ V! m Cn 7 r+ Cn w L i d x W ti Cn U) Cn N C d E t V Q �.i C d t t,1 r Q Packet Pg. 409 CO 41 b- Attachment: Attachment2SSS (1743 : Expenditure for Students Saving Salmon) % | 2I 2 E � 4 || |� §|��t | | � � . . , | § � | | | � | , � q � || | k � � | | , � n � | Attachment: Attachment2SSS (7 3:Expenditure for Students Saving Salmon) m a e 8.5.b City Council Agenda Item Meeting Date: 06/14/2016 Presentation of a Change Order with Razz Construction, Inc. For the Fishing Pier Rehabilitation Project (10 min.) Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On February 9, 2016, Council awarded the contract for the Fishing Pier Rehabilitation Project to Razz Construction. On May 17, 2016, Staff provided a project update and preliminary budget to the City Council for additional repairs to the Fishing Pier. Staff Recommendation Forward this item to the June 21st consent agenda for the following actions: 1). Increase the total Project Budget to $1,900,000. 2). Authorize the Mayor to sign a contract change order for $227,078 to complete additional repair work. Narrative The City's Contractor for the Fishing Pier Rehabilitation Project uncovered extensive damage along the pier edges during the initial phase of demolition work. Substantial damage was found in the existing rebar and concrete due to moisture penetration within the interior of the pier structure. The amount of damage was beyond the scope of work and contract price of the original construction contract. The Contractor's cost proposal to complete the additional repair work is $429,110. The cost will be partially offset by decreasing Bid Item 3 for Edge Spall/ Delamination Repair by $109,800 and deleting Bid Item 14 for Unexpected Repair Work for $92,232. The total cost of the Change Order is $227,078. In addition to the change order cost for the repair work, costs related to construction management and other construction changes are necessary to complete the project. The total project budget is now estimated at $1.9M and the extra costs are outlined in the attached revised budget. The City has secured additional funding from the Washington State Recreation and Conservation Office to pay for the increased project cost. The revised project budget and funding will be reviewed during staffs presentation. Attachments: Copy of Budget Summary - 06-9-16 REV with WDFW Packet Pg. 412 Draft Fishing Pier Rehabilitation Budget Summary 6/8/2016 Contract Number: E4MB/c443 Funding Source Funding Amount 132 Parks Fund $100,000.00 Direct Appropriation WDFW $800,000.00 Aquatic Lands Enhancement Account Funding $500,000.00 WDFW $50,000.00 Proposed Additional RCO Funding $450,000.00 Total Funding $1,900,000.00 Expenses - Contractor F/A DetTnermine ate Total Amount EstimatedAdditional Costs Contract Days Contract Award $917,185.00 $917,185.00 76 CO #1 - Temp Lighting $3,834.08 $3,834.08 0 CO #2 - Edge Repair Investigation X $7,964.57 $7,964.57 0 CO #2/CCD #3 - Nav Light Bases, Bollards & Junction Box X $82.55 TBD $2,000.00 0 CCD #4 - Galvanized Guard Rails & Light Poles -$8,898.01 -$8,898.01 0 CCD #5 - 3 x 8 Trestle Railings -$321.52 -$321.52 0 CCD #9 - Mob/Demob for WF Festival X $2,776.46 $2,776.46 0 RCI #5 - ADA Guardrail Modifications/3 x 8 Pier Railings $11,444.90 $11,444.90 0 RCI #9 - Two Extended Wind Shelters $8,757.38 $8,757.38 TBD RCI #10 - Weather Display Enclosure Heater $363.31 $361.31 0 RCI #11 - Light Pole Wiring $439.03 $439.03 0 RCI #12 - Edge Repair Pier $372,196.46 $372,196.46 49 ??? Bid Item 14 - Unexpected Repair Work -$84,000.00 -$84,000.00 0 Bid Item 3 - Edge S all/Delamination Repair, 500 of 525 SF -$100,000.00 -$100,000.00 0 RCI #13 - Anodes at Joint Repair $18,613.51 $18,613.51 TBD RCI #14 - Guardrail Support Angle $683.22 $683.22 0 RCI #16 - Pier Electrical Outlets $1,847.20 $1,847.20 0 Change Order No.1, Exhibit A Page 1 of 1 Attachment: Attachment2SSS (1743 : Expenditure for Students Saving Salmon) Printed: 6/9/2016 co v, RCI #17 - Work Platform Costs for Bid Item 3 $37,710.91 $37,710.91 0 Project Management Costs for Additional Repairs $38,616.81 $38,616.81 N/A Expedited Schedule - 6 Day Week, Complete 2 Weeks Early X TBD $26,000.00 TBD Total Adjustment $1,229,295.86 $1,229,211.31 $28,000.00 Sales Tax @ 9.8% 1 $120,470.991 $120,462.711 $2,744.00 Total Contractor Expenses Plus Tax 1 $1,349,766.85 $1,349,674.021 $30,744.00 Expenses - Consultants & Agencies To Date Total Amount Additional Costs Status Interpretive Signs (including tax) - Cit /WDFW $25,000.00 $25,000.00 Project Management - WDFW $5,000.00 $5,000.00 $1,000.00 Estimated at 20% En ineerin - Berger ABAM $56,802.95 $78,544.00 $36,100.00 Proposal Construction Management - HWA $21,910.00 $61,376.00 $6,609.00 Proposal Testing Lab Services - Krazan $4,530.00 $24,685.00 $17,750.00 Proposal Staff Time Thru April $25,466.83 $35,000.00 $21,000.00 Estimated at 60% Total Consultant Expenses $138,709.78 $229,605.00 $82,459.00 Total Funding Available Total Current $1,900,000.00 Total Expenses Determined & Estimated Total Total Expenses $1,692,482.02 Management Reserve $207,517.98 Total Expenses + Contingency $1,900,000.00 % of Grant Funding for A & E Services 16.42% Change Order No.1, Exhibit A Page 1 of 2 Printed: 6/9/2016 co it JAttachment: Attachment2SSS (1743 : Expenditure for Students Saving Salmon) 8.5.b City Council Agenda Item Meeting Date: 06/14/2016 Presentation on the Stormwater Code Update (30 min.) Staff Lead: Phil Williams Department: Engineering Preparer: Megan Luttrell Background/History For information only. Staff Recommendation None. Narrative The City of Edmonds is a Department of Ecology Phase II Western Washington Municipal Stormwater Permittee. As a Phase II permit holder, the City is required to update our stormwater code by December 31, 2016 to meet the minimum requirements of the 2012 Ecology Stormwater Management Manual. This includes reviewing and revising all development -related codes, rules, and standards to incorporate and require Low Impact Development principles and best management practices to make Low Impact Development the preferred and commonly used approach to site development. The goal is to infiltrate, disperse, and retain stormwater runoff onsite to the extent feasible. The City entered into a Professional Services Agreement with Herrera on May 11, 2015, to revise/update Edmonds Community Development Code 18.30 and Stormwater Supplement/Addendum and provide public outreach support. Subsequent to this Council briefing, public outreach meetings will be held, along with a public hearing before City Council. Attachments: Presentation Packet Pg. 415 NO) 743 : Expenditure for Students Saving Salmon) History of the Citys Stormwater Code a Packet . P9 417 Drivers for 2016 Code Revisions r 2013-2018 Western Washington Phase II Municipal Stormwater Permit (NPDES Permit) 1 2014 Stormwater Management Manual for Western Washington (Ecology's Manual) �_ O M ti (Essentially identical requirements for 87 "NPDES a Phase II" municipalities across western t Washington) a (AY I Packet P9 . 418 Overview of Permit Requirement�E n Cn S5.C.4.a - Controlling Runoff from New Development,, Redevelopment and Construction Sites L O L 3 Implement an ordinance or other enforceable mechanism that addresses runoff from new development, redevelopment, and construction site projects. The W ordinance or other enforceable mechanism shall include, at a minimum, the Minimum Requirements, thresholds, and definitions in Appendix 1 [of the Cn NPDES Permit] or a program approved by Ecology under the 2013 NPDES Phase I Municipal Stormwater Permit, for new development, redevelopment, and construction sites. a E Q Packet P 9 . 419 Overview of Permit Requirem"" (Cont.) fr CmIn S5.C.4.a - Controlling Runoff from New Development,, Redevelopment and Construction Sites The local requirements shall include site planning, Best Management Practice (BMP) selection and design, and BMP infeasibility criteria. The program shall include a permitting process with site plan review, inspection W and enforcement capability to meet the standards listed, for both private and public projects. The program shall include provisions to verify adequate long- Cn term operation and maintenance of stormwater treatment and flow control BMPs/facilities that are permitted and constructed pursuant to the above. These provisions shall be in place no later than December 31, 2016. a E Q Packet P 9 . 420 Overview of Permit Requirement (Cont.) M E -c r Most substantial change has to do with new Low re Impact Development uirements (Permit,, q L 0 "Minimum Requirement #5") L Affects small projects (>2,000 sq. ft. of impervious) W M ti More complex site assessment requirements y N C Additional City review requirements a a (94- 1 Packet P9 . 421 Overview of Chapter 18.30 Revisi Code Section Existing/Proposed Section Titles 18.30.000 Purposes. 18.30.010 Definitions. 18.30.020 Authority and Regulation. 18.30.030 Applicability. 18.30.040 "a..ninmstFatier. Exemptions. 18.30.050 . Administration. 18.30.060 SteFm wateF management (Requirements. 18.30.070 €xen9ptieffs, Exceptions, Adjustments, and Appeal. 18.30.080 Easengents, deed -a,- Access and Covenants. 18.30.090 Post Construction Inspection and Maintenance Roles and Responsibilities. 18.30.100 Enforcement Procedures. 18.30.110 Notice and Hearing on Adoption of Rules. 18.30.120 Rules to be Filed. Packet P9 . 422 I b Notable Proposed Code Revisions �N� i Definitions —(Ch. 18.30.010) ■ Revising 28 terms to be consistent with the latest NPDES permit U) L definitions, as well as for consistency with general stormwater practices. x W ■ Adding 28 new terms to be consistent with the latest NPDES permit definitions, and for clarity of new or changed code requirements. (E.g., "bioretention" and "hard surface") Cn N C d E Deleting 9 terms no longer used in the revised code, or defined in w other code sections. (E.g., "critical area" and "variance") E Q Packet P 9 . 423 Notable Code Revisions (Cont.) i Authority & Regulations (Ch. 18.30.020) A. Clarifying that the Director has authority to enforce the Edmonds L Stormwater Addendum. B. Adding — Statement that the requirements of this chapter are x W minimum requirements. c. Adding — That the Director shall have the authority to impose Cn N additional requirements. D, Adding — Approvals and permits granted under this chapter are not waivers of the requirements of any other laws. E Adding — Compliance with the provisions of this chapter does not necessarily mitigate all impacts to the environment. Packet Pg. 424 Notable Code Revisions (Cont.) i Stormwater management requirements (Ch. 18.3 0.0 6 0) Adopting by reference: W c O E L O 1. Western Washington Phase II Municipal Stormwater Permit, Appendix 1, W modification date January 16, 2015 Cn 2. Stormwater Management Manual for Western Washington, 2014Cn N r C d The Edmonds Stormwater Addendum (in development) w a E Substantial changes to 18.30.060 for equivalency with Ecology's requirements in the 2013-2018 NPDES Phase II permit and 2014 Manual (see subsequent slides). (04- Packet Pg. 425 Revisionsn Nota a Co e Co. t O E _Cn Stormwater management requirements (Ch. N 18.30.060) L O New connections to the City's system: 3 Specific to sites that do not meet the definition of new or W redevelopment (i.e., no development activity) �. May be allowed on a case -by -case basis, subject to City U) approval. For sites > 2,000 sq. ft. of impervious area, requirements associated with stormwater flow control and/or water E quality treatment may be required if the drainage poses a Q risk/threat to downstream systems/properties. Packet P 9 . 426 Notable Code Revisions (Cont.; E cc C r MINIMUM REQUIREMENT #4 —Preservation of -W Natural Drainage Systems and Outfalls N 0 Folding in old Min. Req. #10 —Off-site Analysis and d Mitigation into Min. Req. #4, to capture smaller W projects N N co Less rigorous requirements for smaller projects. E "Qualitative" assessment of off -site issues. a C u LR Q (94- 1 Packet P9 . 427 Notable Code Revisions (Cont.; MINIMUM REQUIREMENT# Management ti 5 — On -site Stormwater., L - L d Q. • > 2,000 sq. ft. new and replaced hard surface area, or W • > 7,000 sq. ft. land disturbance Min. Requirements #1 - #9: Min. Requirements #1 - #5: M Cn Cn W N C s Q • > 5,000 sq. ft. new and replaced hard surface area, or • > 3/4 acre vegetation to lawn/landscape, or • > 2.5 acres native vegetation to pasture Q (02 Packet Pg. 428 Notable Code Revisions (Cont.�E MINIMUM REQUIREMENT #5: (Implementation)-W r ..., f n1 no _ mall Projects List # 1, or triggering MR LID Performance # 1-#5 only Standard Applies W M ti CO N Projects List # 2, or E triggering MR LID Performance # 1-#9 Standard Applies E a (94- 1 Packet P9 . 429 Notable Code Revisions (Cont.) MINIMUM REQUIREMENT #5: (List Option) pv� VRoofsWW I 7 Other Hard Surface�z-q L d L d Q. W x M ti N W Cn N C d E t r Q r C Consider all the BMPs in the order listed and use the first BMP E that is considered feasible. (94- 1 Packet P9 . 430 Notable Code Revisions (Cont.) MINIMUM REQUIREMENT #5: (List Option) 1. Soil Quality and Depth VIFRoofs�� Other Hard Surface 1. Full Dispersion or Downspout Full Infiltration 2. Rain Gardens [or Bioretention] 3. Downspout Dispersion Systems 4. Perforated Stub -out Connections 1. Full Dispersion 2. Permeable Pavement [or Rain Gardens or Bioretention] 3. Sheet Flow Dispersion, or Concentrated Flow Dispersion (94- 1 Packet P9 . 431 Notable Code Revisions (Cont. I 'E W MINIMUM REQUIREMENT#5: (LID Performance -W Standard Option) N O n Achieved using hydraulic/hydrologic modeling (typically requires a professional engineering support) d a W LID Performance Standard addresses lower, more frequent 77 stormwater flows y N C 0 E t V Q a (94- 1 Packet P9 . 432 Notable Code Revisions (Cont.�Ecc MINIMUM REQUIREMENT #5: (Impacts to Permit a Process) Extensive new parcel -scale BMP installations ■ Generally increases developer site investigation, design, and construct W level of effort M Increases City review and inspection effort N ++ C Improved stormwater and water quality control, dispersed among sitE and close to source of impact a E a (94- 1 Packet P9 . 433 Notable Code Revisions (Cont.1 MINIMUM REQUIREMENT#5: (Retrofitting unmanaged impervious areas) r - ^ iin s Existing Site Existing Parking Lot to Remain — Stormwater Management will need to be provided for a minimum of 25% of the existing surface area. Remove Existing Structure & Replace with New Structure — Stormwater Management will need to be provided for New Impervious Surface Area �_ O tM E M V) L 0 d X W M ti Cn U) CO N C 0 E t a a Packet P9 . 434 Revisionsn Nota a Co e Co. tNE O c 0 E MINIMUM REQUIREMENT#5: (Projects not -W draining to the City's system) Cn 0 ■ For example, drains to BNSF system or direct to Puget Sound: i 1 To off -site private property: obtain permission from owner (e.g., BNSF) W M Direct to Puget Sound: apply subset of Min. Req. #5 List (per Ecology) Manage on -site: apply Min. Req. #5 List with geotechnical analysis CO Pump to City system: with approval, and with capacity analysis a a (94- 1 Packet P9 . 435 Notable Code Revisions (Cont.) i Access and Covenants (Ch. 18.30.080) Revising language for compliance with NPDES Permit: A. Access. Proper ingress and egress shall be provided to the City for inspection. The City shall notify the responsible party in writing of a failure to provide access. B. Covenants. Maintenance covenants shall be required for each site/lot that will be maintained by a private entity. The maintenance covenant shall address requirements and responsibilities for long-term management and maintenance of the applicable BMP(s). Packet P 9 . 436 SummaryME 0 _c 0 E ■ Major Code revisions driven by NPDES Permit compliance. Primary change relates to low impact development and "on -site" BM Ps. r Generally requires additional project effort, and City W review effort M 7. Cn ■ Similar to over 80 similar municipalitiescm E r Code to be "adopted and effective no later than a December 31, 2016" a (94- 1 Packet P9 . 437 Schedule/Status 5 cc w r July 20 —Public outreach meetings N -W July 2016 — Second City Council briefing (if significant changes to draft code) ■ Aug. 2, 2016 — City Council Public Hearing a W - Aug. 16, 2016 — City Council Action Item (Seeking approval of code with an effective date of Jan 1, y 2017) E u • Late Summer/Fall 2016 — completion of Stormwater Addendum. Development of t implementation tools(e.g., review checklists) a Packet Pg. 438 8.5.b City Council Agenda Item Meeting Date: 06/14/2016 Discussion of Draft Ordinance Amending ECC 5.21 (Misuse of the 911 or Emergency Call System) to Clarify the Definition of Misuse and to Amend the Penalty Provisions (5 min.) Staff Lead: Jim Lawless Department: Police Services Preparer: James Lawless Background/History N/A Staff Recommendation Staff recommends and requests that this draft ordinance be carried forward to the June 21, 2016 Council Business Meeting for adoption by full Council via Consent Agenda. Narrative Edmonds City Code 5.21 (Misuse of the 911 or Emergency Call System) has been in effect in its current form since 1999. Many of the provisions and penalties called for in the current ordinance are impractical and/or not possible. The amendments presented clarify the definition of misuse in order to better reflect the current technology and impacts of such abuse. In addition, the amendments provide for a subject who has abused 911, thereby creating a risk to public safety, to be charged with a misdemeanor. There are numerous examples of individuals tying up 911 emergency lines with non -emergent calls. In the most egregious cases, subjects call multiple times, even after being directed not to do so. Within the past several months, one example involved a subject calling 911 seventy-three times within a 12 hour patrol shift. It is situations such as this that these amendments are intended to address. This ordinance have been prepared and approved as to form by the City Attorney's Office. Attachments: DRAFT Ordinance Clarifying and Amending Penalty Provisions of ECC 5.214.22.16 (2) Packet Pg. 439 [I '71 AMEN A [$I AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ECC 5.21 (MISUSE OF THE 911 OR EMERGENCY CALL SYSTEM) TO CLARIFY THE DEFINITION OF "MISUSE" AND TO AMEND THE PENALTY PROVISIONS; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. WHEREAS, the City of Edmonds has determined that there is a need for clarification of the definition of "misuse" in ECC 5.21 (Misuse of the 911 or Emergency Call System); and WHEREAS, the City of Edmonds has determined that there is a need to amend the penalty provisions of that code section; and WHEREAS, the City of Edmonds wishes to revise ECC 5.21 to clarify the definition of "misuse" and amend the penalty provisions as recommended by City staff; NOW, THEREFORE, AS FOLLOWS: THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN Section 1. Section 5.21 of the ECC Misuse of the 911 or Emergency Call System is hereby amended to read as follows (deleted text in strike -through; new text in underline): 5.21.010 Purpose. This chapter is intended to reduce the number of false requests for emergency assistance or similar misuse of the 911 emergency response system which occur within the city and result in waste of city resources and/or the creation of a public safety by providing for certain penalties for such misuse. 5.21.020 Definitions. The following persons or words used in this chapter shall be defined as set forth in this section: A. "Person" includes any natural person, partnership, joint stock company, unincorporated association of society, or corporation of any character whatsoever; and B. "Misuse of the 911 system" is a request for emergency response when no actual emergency exists and when the caller does not have a good faith basis to request -1- Packet Pg. 440 8.5.b emergency assistance. This definition includes false reporting, as that term is defined under RCW 9A.84.040, and telephone harassment, as that term is defined under RCW 9.61.230. This chapter shall not be applicable to mechanical activations of requests for assistance which are dealt with in Chapter 5.20 ECC, nor shall it be interpreted to impose liability on any person who makes a good faith request for emergency assistance based on a reasonable factual basis that an emergency situation exists. 5.21.030 Misuse of the 911 system - Designated. It shall be unlawful for any person to misuse the 911 system. It shall be an affirmative defense that the person charged has a good faith, reasonable factual basis for the request. 5.21.040 Misuse of the 911 system - PeesPenalties. Unless otherwise provided in this chapter or by state statute adopted by reference, any person violating_ any provision of this chapter shall be guilty of a misdemeanor and, upon conviction thereof, be sentenced to a fine not to exceed $1,000 and/or 90 days in jail. �- - - - - -1AN IRWIN NMI -2- Packet Pg. 441 Section 2. Severability. If any section, sentence, clause or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 3. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. -3- Packet Pg. 442 8.5.b APPROVED: MAYOR DAVE EARLING ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: JEFFREY B. TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Pg. 443 8.5.b SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2016, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ECC 5.21 (MISUSE OF THE 911 OR EMERGENCY CALL SYSTEM) TO CLARIFY THE DEFINITION OF "MISUSE" AND TO AMEND THE PENALTY PROVISIONS; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. The full text of this Ordinance will be mailed upon request. DATED this day of , 2016. CITY CLERK, SCOTT PASSEY -5- Packet Pg. 444 8.5.b City Council Agenda Item Meeting Date: 06/14/2016 Discussion of Draft Ordinance Amending ECC 5.05 to Add Certain Penalty Provisions Relating to Animal Bites (5 min.) Staff Lead: Jim Lawless Department: Police Services Preparer: James Lawless Background/History N/A Staff Recommendation Staff recommends and requests that this draft ordinance be carried forward to the June 21, 2016 Council Business Meeting for adoption by full Council via Consent Agenda. Narrative Edmonds City Code 5.05.040 (Animal bites to be reported) has been in effect since 2004. In its current form, there is a requirement to "promptly" report animal bites to animal control. This amendment would require the reporting of animal bites within twenty-four (24) hours by any owner or person having control over said animal. The ordinance in its current form has no provision for any penalty should an animal bite go unreported. In the past, there have been several examples of animal bites occurring and the owner or person having control over the animal reporting the bite, e.g. fleeing the scene. This causes great hardship to the person having been bitten as there is no information on the immunization status of the animal, often requiring additional medical treatment beyond simply treating the bite itself. There have also been examples of animals causing significant injury to the victim, with the owner fleeing the scene and not taking responsibility for the incident. One particular, high -profile, incident occurred on August 19, 2015 where a child was attacked by a dog and the owner fled. It was only after a significant investigation by the animal control unit, with the assistance of the detective unit, as well as a press release that included the suspect's photograph, that the suspect was ultimately identified. The amendments to this ordinance would also make it a crime (misdemeanor) for failing to report an animal bite as required. This ordinance have been prepared and approved as to form by the City Attorney's Office. Attachments: FINAL Ordinance Amending ECC 5.05 to add Penalty Provisions 5.12.16 Packet Pg. 445 8.5.b [1 '71 M141 A [$I AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ECC 5.05 (ANIMAL CONTROL) TO ADD CERTAIN PENALTY PROVISIONS RELATING TO ANIMAL BITES; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. WHEREAS, the City of Edmonds has determined that there is a need for certain penalty provisions in the City of Edmonds' Animal Control regulations, ECC 5.05, relating to animal bites; and WHEREAS, the City of Edmonds wishes to revise ECC 5.05 to add such penalty provisions as recommended by City staff; NOW, THEREFORE, AS FOLLOWS: THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN Section 1. Subsection .040 of ECC 5.05 Animal Control is hereby amended to read as follows (new text in underline, deleted text in strike -through): 5.05.040 Animal bites to be reported. A. Every animal which bites a person shall, within twenty-four (24) hours, be prompt!!,; reported by any owner or person having Charge of said animal to the animal control authority and shall thereupon be securely quarantined at the direction of the animal control authority for a period of 10 days. At the discretion of the animal control authority, such quarantine may be on the premises of the owner, at the shelter designated as the city's animal shelter or, at the owner's option and expense, in a veterinary hospital of the owner's choice. When an animal's owner is unknown, such quarantine shall be at the shelter designated as a city animal shelter or at a veterinary hospital. B. Any owner or person having charge of any animal who fails to report an animal bite as required herein shall be guilty of a misdemeanor and, upon conviction thereof, be sentenced to a fine not to exceed $1,000 and/or 90 days in jail. Section 2. Severability. If any section, sentence, clause or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or -1- Packet Pg. 446 8.5.b unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 3. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: :1 JEFFREY B. TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. APPROVED: MAYOR DAVE EARLING -2- Packet Pg. 447 8.5.b SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2016, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ECC 5.05 (ANIMAL CONTROL) TO ADD CERTAIN PENALTY PROVISIONS RELATING TO ANIMAL BITES; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. The full text of this Ordinance will be mailed upon request. DATED this day of , 2016. CITY CLERK, SCOTT PASSEY -3- Packet Pg. 448 8.5.b City Council Agenda Item Meeting Date: 06/14/2016 Discussion of Draft Ordinance Amending ECC 8.32 to Add Inattentive Driving Section (5 min.) Staff Lead: Jim Lawless Department: Police Services Preparer: James Lawless N/A Staff recommends and requests that this draft ordinance be carried forward to the June 21, 2016 Council Business Meeting for adoption by full Council via Consent Agenda. Washington State no long has an RCW entitled "Failure to Use Due Care/Caution" as it was struck down as being Constitutionally vague. This has limited the option for officers when dealing with certain driving offenses and/or collision investigations. Often times, the only current option is to cite the offending driver for Negligent Driving 2nd Degree, which carries a penalty of $550 as opposed to a rules of the road violation where the infraction penalty is $136 in non -collision situations and $187 when the infraction results in a collision. This issue is particularly of concern in those situations where officers are investigating collisions that occur in parking lots (a regular occurrence) and not on a roadway. State law does not always allow for a driver to be cited in a parking lot (private property) in the same manner in which they can on a public roadway, even when the same offense has been committed. In addition to the above scenario, there are often times where drivers are using wireless communications devices or hand-held mobile telephones while driving. As the current RCW (46.61.667 & 46.61.668) is written, so long as the person is not texting or talking with the phone being held to their ear, they cannot be cited, no matter how unsafe the driving is. This includes individuals using mapping, searching and reading applications on their devices. Many jurisdictions have adopted ordinances to address these issues and entitled them Inattentive Driving. Once such jurisdiction is the City of Lynnwood, and utilizing their ordinance as a model, the City Attorney's Office has prepared a draft ordinance the would amend ECC 8.32, adding an Inattentive Driving Section. The goal is to promulgate an ordinance that would allow the officers to cite an offending driver, when appropriate, without having to cite under such a penalty heavy RCW (Negligent Driving). The officer would also be able to address unsafe driving when necessary and now cite, where the current RCW does not adequately address these issues. This ordinance has been prepared and approved as to form by the City Attorney's Office. Attachments: Packet Pg. 449 8.5.b FINAL Ordinance Amending ECC 8.32 to Add Inattentive Driving Section 5.12.16 CO) ti U) U) U) N r C d E t V CD a E M 2 a Packet Pg. 450 8.5.b ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ECC 8.32 TO ADD AN "INATTENTIVE DRIVING" PROVISION; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. WHEREAS, after review and discussion, the City Council has determined that it is appropriate to amend Chapter 8.32 of the Edmonds City Code (`BCC") to add an "inattentive driving" provision; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. The following subsection .015 shall be added to Section 8.32 of the ECC Miscellaneous Driving and Traffic Rules: 8.32.015 Inattentive Driving. A. It shall be unlawful to drive a motor vehicle on any street, alley or way open to the public of the city of Edmonds in an inattentive manner. B. For the purposes of this section, "inattentive manner" means the operation of a motor vehicle in a manner that evidences a lack of: (1) that degree of attentiveness required to safely operate the vehicle under prevailing conditions, including, but not limited to, the nature and conditions of the roadway, the presence of pedestrians, or the presence of other traffic; or (2) that degree of attentiveness as will allow the driver of a motor vehicle to observe anything resting on or traveling on the road in time to take appropriate action as circumstances require. C. Any person violating the provisions of this section shall have committed a traffic infraction, punishable as an unscheduled infraction pursuant to Infraction Rules for Courts of Limited Jurisdiction (IRLJ) Rule 6.2(b), plus all statutory assessments. Packet Pg. 451 8.5.b Section 2. Severability. If any section, sentence, clause or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 3. Effective Date. This ordinance, being legislative in nature and an exercise of a power delegated to the City as a corporate entity, is subject to initiative or referendum, and shall take effect thirty (30) days after passage and publication of an approved summary thereof consisting of the title. /.\»:Z6]LTA9103 MAYOR, DAVID O. EARLING ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Pg. 452 8.5.b SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2016, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ECC 8.32 TO ADD AN "INATTENTIVE DRIVING" PROVISION; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. The full text of this Ordinance will be mailed upon request. DATED this day of 52016. CITY CLERK, SCOTT PASSEY Packet Pg. 453 8.5.b City Council Agenda Item Meeting Date: 06/14/2016 Presentation of bid results for the 76th Ave & 212th St. Intersection Improvements Project (15 min.) Staff Lead: Rob English Department: Engineering Preparer: Rob English Background/History Staff Recommendation Reject all construction bids received for the 76th Ave & 212th St. Intersection Improvements Project and place this item on the June 21st City Council meeting for action. Narrative On June 9, 2016, the City received two construction bids for the 76th Ave & 212th St. Intersection Improvements project. Trimaxx Construction submitted the apparent low bid of $5,116,721 to complete the project. The bid is approximately $1.27M over the engineer's estimate of $3,841,297. City staff will review the bid results and possible funding strategies to move forward with re -advertising the project in early 2017. Packet Pg. 454 8.5.b City Council Agenda Item Meeting Date: 06/14/2016 Presentation of a Supplemental Agreement with KPG for the 236th St. SW Walkway project. (10 min.) Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On May 20, 2014, Council authorized Mayor to sign an agreement with KPG for design of walkway improvements on 236th St SW. Staff Recommendation Forward this item to the consent agenda for approval at a future Council meeting. Narrative On December 4, 2014, a contract was executed with KPG for the design of the 236th St SW Walkway improvements. The total amount payable for this contract was $65,944.85. On December 31, 2015, this contract expired with only $53,741.54 having been expended. In early 2016, City staff identified a need to widen 236th St SW by 2 feet to create a safer corridor for both motorized and non -motorized users. On March 7, 2016, a new contract was executed with KPG with a total amount payable of $40,752.41. The scope of this contract included design services necessary to complete the sidewalk project, services for engineering support during the bidding phase and additional design services for the widening and overlay of 236th St SW. At the time, the project was expected to bid out in late spring of 2016 and go to construction in early summer. On May 18, 2016, City staff met with the Edmonds School District after they raised concerns about their plans to build new school buildings and site improvements at Madrona School. During this meeting, the District confirmed it did not want the City's project to build sidewalk, as proposed in 2014, on District property. The change in the District's position centered on the new site plan and the determination that this segment of sidewalk would be demolished during construction of the new school. The District also raised concerns about the possibility of existing trees being damaged or lost, if the City's portion of sidewalk was built. During the ensuing weeks, City staff, KPG and the District have worked together to develop an alternate alignment that is acceptable to the School District and satisfies the requirements of the Safe Routes to School grant that the City won for the 236th St SW project. The alignment has been designed and City staff is working with the various agencies involved with the project in hopes of bidding the project in time for construction in late summer, 2016. Before construction begins, a supplemental agreement with KPG must be executed in order to secure Packet Pg. 455 8.5.b their services for engineering support during construction. The City has negotiated a consultant fee of $14,972.67 for these services. The key tasks within the scope of work include on -call construction engineering, development of a record of materials, submittal reviews, RFI's and development of record drawings. Attachments: KPG Scope of Work KPG Fee Schedule Packet Pg. 456 8.5.b Exhibit A-1 City of Edmonds Madrona Elementary Walkway Project Supplement No. 3 Construction Engineering Support Scope of work May 18, 2016 This supplement is provided to provide on -call engineering support during construction of the Madrona Elementary Walkway Project. Task 9: On call Construction Engineering The Consultant shall provide on -call Construction Engineering support services for the Madrona Elementary Walkway Project. All effort on this project will be as requested by the City. It is anticipated that budgets between Tasks will be adjusted as required to provide the requested services. The Consultant shall provide notification and receive written approval prior to exceeding the approved total project budget. The scope of services and associated cost of services (Exhibit B-3) are based upon the assumptions outlined below. A. The Consultant shall provide project management of consultant staff and prepare progress reports to be included with the monthly invoices. B. The Consultant shall prepare the Record of Materials (ROM) for use by City staff during construction. C. Prepare for and attend pre -construction conference with the City, Contractor, and affected utilities. Meeting arrangements will be by the City. D. The Consultant shall provide the on -call field support to the City inspector for the duration of construction. The level of effort for field support time is estimated at 4 site visits. E. The Consultant shall review material submittals and RFI's provided by the Contractor as requested by the City. Submittals pertaining to contractor means, methods, and sequencing (traffic control, erosion control, etc.) will be reviewed by the City. F. The Consultant shall review change conditions as they arise and make recommendation to the City for field changes/change orders. G. Prepare Record Drawings for the Madrona Elementary Walkway Project based on redline drawings provided by the City. Deliverables: Items to be provided by the Consultant: • Record of Materials (ROM) • Documentation from site meetings, change conditions, and field directives. • Change orders, if required. • Full size Record Drawing .pdf Packet Pg. 457 8.5.b :KIIIIZYa►lea a=1*191iyuAr= Project: City of Edmonds Madrona Elementary Walkway Project Supplement 3 - Construction Engineering Support May 18, 2016 EXHIBIT B-3 KPG ♦ Architecture Landscape Architecture ♦ Civil Engineering Senior Project Task Description Engineer Manager $ 64.90 $ 56.56 Labor Hour Estimate Total Fee Proj Engr ien. Urb De �roj. Surveyo $ 40.13 Design engr Landscape Survey Surveyor crew $ 34.62 $ 50.65 Technician $ 28.85 Clerical $ 21.63 Hours Direct Labor Cost Overhead 131.49% Profit Effective multiplier 30% 2.6149 Work Element 10 - On call Construction Engineering A. Project Management and Coordination 2 0 0 0 0 0 4 6 216 284 65 $ 565.66 B. Prepare ROM 0 2 8 0 0 0 0 10 434 571 130 $ 1,135.18 C. Prepare for and attend pre con meeting 0 2 4 0 0 0 0 6 274 360 82 $ 715.49 B. On call field support 2 4 12 4 0 0 0 22 976 1,283 293 $ 2,552.19 C. Submittal Review / RFI responses 2 8 24 0 0 4 4 42 1,747 2,297 524 $ 4,568.75 B. Field reviews/change orders 2 4 8 0 0 4 0 18 792 1,042 238 $ 2,072.15 C. Prepare Record Drawings 0 4 8 4 0 16 2 34 1,191 1,565 357 $ 3,113.25 B. Reimbursable Expenses Mileage $ 150.00 Reproduction $ 100.00 Task Totals 8 24 64 8 0 24 10 138 2,684 3,529 805 $ 14,972.67 TOTAL HOURS AND ESTIMATED FEE 8 24 64 8 0 24 10 138 2684 3529 805 $14,972.67 City of Edmonds Page 1 of 1 KPG 6/9/2016 Packet Pg. 458 8.5.b City Council Agenda Item Meeting Date: 06/14/2016 Repeal ECC 10.5 Dissolving Library Board (10 min.) Staff Lead: Hite Department: Parks, Recreation & Cultural Services Preparer: Carrie Hite Background/History In 2015, Council set a goal to review and analyze the Boards and Commissions that work in an advisory capacity to the City Council. Council discussed this several times in 2015. One of the Mayor's recommendations that the Council considered was to disband the library board. Council discussed again at the Council retreat in 2016 and asked staff to bring back an ordinance dissolving the Library Board. Staff Recommendation Forward to consent agenda for approval. Narrative The Library Board was originally formed before the Edmonds Library became part of the Sno-Isle Library System. Its mission was to advise the Mayor and City council on the policies, rules, and regulations of the use of the library and its facilities; and the budget, administration, and scope of services provided by the library. Since formally becoming part of the Sno-Isle system several years ago, all of those regulatory functions are managed directly by the Sno-Isle system and its library board. The Edmonds Library Board is now largely symbolic advocacy group and has no clear charter or authority. Although all of the board members are passionate about the importance of the library and its services, the board recognizes that the advocacy role is already filled by the Edmonds Friends of the Library. The Library Board supports the Mayor's recommendation to dissolve the board at this time. Attachments: 2016-06-07 Edmonds library board ordinance lettertocitycou nci I_12-2015_rev Packet Pg. 459 8.5.b ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, REPEALING CHAPTER 10.50 OF THE EDMONDS CITY CODE AND DISSOLVING THE CITY'S PUBLIC LIBRARY BOARD. WHEREAS, the City of Edmonds annexed to the Sno-Isle Library District in 2001; and WHEREAS, the City of Edmonds has a public library board that advises the mayor and city council at least annually; and WHEREAS, the 2001 Library Annexation Agreement specifically references the existence of the city's public library board in Section 7; and WHEREAS, the district is able to effectively operate and manage the library without the advice of the city's public library board; and WHEREAS, both the mayor and the city's public library board are recommending that the board be dissolved and that the code sections related to the board be repealed; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Chapter 10.50 of the Edmonds City Code, entitled "Public Library Board," is hereby repealed and the city's public library board is hereby dissolved. Section 2. The city's 2001 Library Annexation Agreement with the Sno-Isle Regional Library District should be amended to reflect the board's dissolution. Section 3. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. Packet Pg. 460 8.5.b Section 4. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: MAYOR DAVE EARLING ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: IM JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Pg. 461 8.5.b SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2016, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, REPEALING CHAPTER 10.50 OF THE EDMONDS CITY CODE AND DISSOLVING THE CITY'S PUBLIC LIBRARY BOARD. The full text of this Ordinance will be mailed upon request. DATED this day of , 2016. 4840-7251-8158,v. 1 3 CITY CLERK, SCOTT PASSEY Packet Pg. 462 8.5.b T']Im E. Healy901 Bell St., Edmonds, WA 98020 Home: 425-673-7187 Cell: 425-971-5482 E-mail: Tim.Healy@edmondswa.gov December 17, 2015 Adrienne Fraley-Monillas, Council President Edmonds City Council City Hall 121 5th Ave N Edmonds, WA 98020 RE: Mayor's recommendation to the Edmonds City Council to "De -formalize or disband the Library Board" Dear Council President Fraley-Monillas and members of the Edmond City Council: At the December 7, 2015 meeting of the Edmonds Library Board, the board discussed a recommendation by Edmonds Mayor Dave Earling to de -formalize or disband the library board as part of an effort to reduce costs associated with the large number of city sponsored boards and commissions. After extensive debate and discussion, the board voted four to one to support the Mayor's recommendation to disband the library board. The board was originally formed before the Edmonds Library became part of the Sno-Isle Library System. Its mission was to advise the Mayor and City council on the policies, rules, and regulations of the use of the library and its facilities; and the budget, administration, and scope of services provided by the library. Since formally becoming part of the Sno-Isle system several years ago, all of those regulatory functions are managed directly by the Sno-Isle system and its library board. The Edmonds Library Board is now largely symbolic advocacy group and has no clear charter or authority. Although all of the board members are passionate about the importance of the library and its services, we recognize that the advocacy role is already filled by the Edmonds Friends of the Library. We believe the resources currently used to staff and administer the Edmonds Library Board would be best allocated to other boards or commissions with a clear mandate to truly advise the Mayor and City Council. So on behalf of myself and board members Joyce Hudemann, Joanne Peterson, and Susan Schalla, I respectfully ask that the Edmonds City Council accept the Mayor's recommendation to disband the Edmonds Library Board. Sincerely, Tim E. Healy Edmonds Library Board Packet Pg. 463 8.5.b City Council Agenda Item Meeting Date: 06/14/2016 Edmonds City Code Chapter 10.95 - Citizens' Tree Board (15 min.) Staff Lead: N/A Department: City Council Preparer: Sandy Chase Background/History In 2010, the City Council approved Ordinance No. 3807 establishing the Citizens' Tree Board. Staff Recommendation None Narrative The Citizens' Tree Board Chair has the ability to specify the board's own meeting time and place. In addition, the code currently specifies that the annual report is required in December. Below are excerpts from the original code and suggested new language after reviewing the code with the current Tree Board Members: 10.95.020 Officers of board - Meetings - Forum. ...The regular public meeting of the board shall be held at such time or place as may be determined by the chair or a majority of the members of the board. [Ord. 3807 § 1, 2010]. SUGGESTION: The language could be changed to: The Edmonds Tree Board shall meet on the first Thursday of each month at 6:00 p.m. at such locations as it shall establish throughout the city of Edmonds. NOTE: This language is consistent with some other commissions (Sister City) but the original language is also consistent with other commissions (Cemetery Board). 10.95.030 Powers and duties. SUGGESTIONS: A. The board is empowered to advise and make recommendations to the mayor and city council and, as appropriate, to the planning board and other boards or commissions of the city on such matters including but not limited to: 1. ^^velepiRg a The board may assist in developing a tree ordinance or an Urban Forest Management Program designed to help preserve and protect existing trees, encourage planting of additional trees, safeguard trees on parcels where construction or renovation is occurring or planned to occur, and encouraging the Edmonds citizenry to become active stewards of the urban forest. Packet Pg. 464 8.5.b 2. Increasing community outreach and education regarding the value of trees, proper selection of trees, and correct methods for planting of and caring for trees. 3. Working with civic, religious, and citizen groups to organize invasive plant removal and native vegetation planting in accord with the department of parks, recreation and cultural services. 4. Coordinating with other citizen groups to specific projects. 5. Facilitating relevant grant applications supporting ecology and watershed protection projects. 6. Sponsoring an annual Arbor Day Event. 7. Working towards achieving and maintaining a ement P Tree City USA° status. 10.95.030 B. The board shall provide an annual report to the city council within the first quarter+R Der -ember of each year. [Ord. 3807 § 1, 2010]. NOTES for SUGGESTIONS: 10.95.030.1: The board is neither the administration nor Council and therefore should not have any power to develop code. 10.95.030.7: The City has achieved the Tree City USA status and the board should now attempt at maintaining this prestigious designation. 10.95.030 B: Given the nature of December City Council Meeting schedules and the Tree Board's past annual reports not occurring in December, this language is more acceptable. Packet Pg. 465