2013-01-22 City Council - Public Agenda-1474'4- o
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AGENDA
EDMONDS CITY COUNCIL
Council Chambers — Public Safety Complex
250 5th Avenue North, Edmonds
JANUARY 221, 2013
Work Session
6:00 P.M. - CALL TO ORDER
1. (5 Minutes) Roll Call
2. (45 Minutes) Convene in executive session regarding potential litigation per RCW 42.30.110(1)(i).
RECONVENE IN OPEN SESSION / FLAG SALUTE
3. (15 Minutes) Meet with candidate for appointment to the Arts Commission.
4. (5 Minutes) Approval of Agenda
5. (5 Minutes) Approval of Consent Agenda Items
A. AM-5400 Approval of City Council Meeting Minutes of January 15, 2013.
B. AM-5402 Approval of claim checks #200000 through #200157 dated January 17, 2013 for
$737,713.83. Approval of payroll direct deposit & checks #52046 through #52060 for
$502,603.28, benefit checks #52061 through #52069 and wire payments of $214,556.09
for the period January 1, 2013 through January 15, 2013.
C. AM-5403 Approval of claim check #200158 dated January 18, 2013 for $10,480.23.
D. AM-5395 Authorization for Mayor to sign Arts Commission recommended contracts for Tourism
Promotion funding for local cultural organizations.
E. AM-5397 Authorization for the Mayor to sign City of Edmonds Lodging Tax Committee Tourism
Promotion Agreement awarding the Snohomish County Visitor's Bureau $6,000 for
tourism promotion and support of visitor services to promote Edmonds.
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F. AM-5398 Authorization for the Mayor to sign City of Edmonds Lodging Tax Committee Tourism
Promotion Agreement awarding the Edmonds Center for the Arts $12,500 to attract
visitors to Edmonds through advertising and promoting downtown Edmonds and annual
cultural events/festivals in their 2013/2014 season brochure.
G. AM-5399 Authorization for the Mayor to sign City of Edmonds Lodging Tax Committee Tourism
Promotion Agreement awarding the Edmonds Visitor's Center $2,500 for tourism
promotion and support of visitor services to promote Edmonds
H. AM-5392 Confirmation of Arts Commission candidate Marni Muir.
6. Audience Comments (3 minute limit per person)*
*Regarding matters not listed on the Agenda as Closed Record Review or as Public
Hearings
7. (90 Minutes) Discussion regarding incentive zoning and development agreements.
AM-5401
8. (30 Minutes) Discussion regarding participation in a Regional Fire Authority.
AM-5396
9. (15 Minutes) Report on outside Board and Committee meetings.
10. (5 Minutes) Mayor's Comments
11. (15 Minutes) Council Comments
12. (15 Minutes) Convene in executive session regarding potential litigation per RCW 42.30.110(1)(i).
13. (5 Minutes)
ADJOURN
Reconvene in open session. Potential action as a result of meeting in executive session.
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AM-5400
City Council Meeting
Meeting Date:
01/22/2013
Time:
Consent
Submitted By:
Sandy Chase
Department:
City Clerk's Office
Review Committee:
Type:
Action
Committee Action:
Information
Subject Title
Approval of City Council Meeting Minutes of January 15, 2013.
Recommendation
Review and approval.
Previous Council Action
N/A
Narrative
Attached is a copy of the draft minutes.
01-15-13 Draft City Council Minutes
Inbox
Mayor
Finalize for Agenda
Form Started By: Sandy Chase
Final Approval Date: 01/17/2013
Attachments
Form Review
Reviewed By Date
Dave Earling 01/17/2013 02:38 PM
Sandy Chase 01/17/2013 02:54 PM
Started On: 01/17/2013 01:33 PM
5. A.
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EDMONDS CITY COUNCIL DRAFT MINUTES
January 15, 2013
The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Pro Tem Petso in the
Council Chambers, 250 5 h Avenue North, Edmonds. The meeting was opened with the flag salute.
ELECTED OFFICIALS PRESENT
Lora Petso, Mayor Pro Tem
Adrienne Fraley-Monillas, Council President Pro Tem
Strom Peterson, Councilmember
Frank Yamamoto, Councilmember
Joan Bloom, Councilmember
Kristiana Johnson, Councilmember
Diane Buckshnis, Councilmember
ELECTED OFFICIALS ABSENT
Dave Earling, Mayor
1. ROLL CALL
STAFF PRESENT
Al Compaan, Police Chief
Stephen Clifton, Community Services/Economic
Development Director
Phil Williams, Public Works Director
Shawn Hunstock, Finance Director
Carrie Hite, Parks & Recreation Director
Jerry Shuster, Stormwater Eng. Program Mgr.
Jeff Taraday, City Attorney
Sandy Chase, City Clerk
Jana Spellman, Senior Executive Council Asst.
Jeannie Dines, Recorder
City Clerk Sandy Chase called the roll. All Councilmembers were present.
2. APPROVAL OF AGENDA
Mayor Pro Tem Petso relayed a request to move Agenda Item 6 to follow Item 3 to allow three staff
members to leave the meeting.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETERSON,
TO APPROVE THE AGENDA AS AMENDED. MOTION CARRIED UNANIMOUSLY.
3. APPROVAL OF CONSENT AGENDA ITEMS
Councilmember Buckshnis requested Item A be removed from the Consent Agenda and Councilmember
Bloom requested Item H be removed.
COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO APPROVE THE CONSENT AGENDA AS AMENDED. MOTION CARRIED
UNANIMOUSLY. The agenda items approved are as follows:
B. APPROVAL OF CLAIM CHECKS #136304 THROUGH #136307 DATED JANUARY 4,
2013 FOR $13,914.77 AND CLAIM CHECKS #136308 THROUGH #136434 DATED
JANUARY 10, 2014 FOR $3,077,739.70.
C. APPROVAL OF LIST OF EDMONDS' BUSINESSES APPLYING FOR RENEWAL OF
THEIR LIQUOR LICENSE WITH THE WASHINGTON STATE LIQUOR CONTROL
BOARD, NOVEMBER 2012.
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D. APPROVAL OF LIST OF EDMONDS' BUSINESSES APPLYING FOR RENEWAL OF
THEIR LIQUOR LICENSE WITH THE WASHINGTON STATE LIQUOR CONTROL
BOARD, DECEMBER 2012.
E. NOVEMBER 2012 MONTHLY FINANCIAL REPORT.
F. AUTHORIZATION TO ADVERTISE A REQUEST FOR QUALIFICATIONS (RFQ) FOR
THE PERRINVILLE CREEK STORMWATER FLOW REDUCTION RETROFIT
STUDY.
G. PROSECUTOR'S CONTRACT
ITEM A: APPROVAL OF CITY COUNCIL MEETING MINUTES OF JANUARY 8, 2013.
Councilmember Buckshnis requested this item be removed from the Consent Agenda in order to abstain
from the vote.
COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM
FRALEY-MONILLAS, TO APPROVE CONSENT AGENDA ITEM A. MOTION CARRIED (6-0-
1), COUNCILMEMBER BUCKSHNIS ABSTAINING.
ITEM H: APPROVAL OF CHANGE ORDER FOR THE HAINES WHARF PARK AND
WALKWAY PROJECT.
Councilmember Bloom referred to a citizen request and relayed her interest in ensuring there was a plan
to fully inform citizens regarding the change in the cost of the Haines Wharf Park project. She also
recalled discussion at a prior Council meeting that there would be a State audit of the project. Council
President Pro Tem Fraley-Monillas commented it was fair to say there would be an audit of some sort; the
City cannot mandate the State audit the City.
Councilmember Buckshnis explained the City can make that request during the entrance interview with
the State Auditor. If there was interest in making citizens aware, she suggested the Finance Committee
review it and citizens can attend the committee meeting.
Council President Pro Tem Fraley-Monillas suggested the Finance Committee would not disapprove or
change the change order; it would be appropriate to open the books to any citizen who wanted to look at
it.
Mayor Pro Tem Petso offered to refer the project to the Finance Committee for review, which is the 5th
request in the citizen's letter. She assumed staff would respond to questions 1-3; the 4tn question could be
addressed during the upcoming audit entrance interview.
COUNCILMEMBER BLOOM MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO
APPROVE CONSENT AGENDA ITEM H. MOTION CARRIED UNANIMOUSLY.
6. PRESENTATION ON THE STATUS OF THE DAYTON STREET AND SR104 DRAINAGE
ALTERNATIVES STUDY.
Stormwater Engineering Program Manager Jerry Shuster reviewed the study history and approach:
History
o Part of 2012 Stormwater Utility Capital Improvement Program
o Funded entirely by Stormwater Utility Fund
Study Purpose
o Define major causes of flooding
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o Identify best alternatives to reduce flooding
o Engage with stakeholders on alternative implementation
He reviewed who and what the flooding affects (stakeholders):
• Edmonds Residents & Visitors
• City infrastructure (especially wastewater treatment plant)
• Port of Edmonds (Harbor Square)
• Washington Department of Transportation
o SR 104
o Washington State Ferry holding lanes/booths
• Sound Transit (Dayton St access to station)
• Salish Crossing
Mr. Shuster described why the intersection floods:
1. The inability of Shellabarger Creek to entirely flow under SR104 into Edmonds Marsh.
2. The elevation of the Dayton Street stormwater line at the intersection of SR104 is lower than the
water level in Puget Sound during much of the tidal cycle.
Mr. Shuster displayed an aerial map, identifying the location of Shellabarger Creek. He identified places
there are issues with culverts and areas of the Edmonds Marsh filled with cattails and silt which cause the
flow to go north to the intersection rather than under SR104. He also identified the location of the Dayton
Street stormwater line.
Mr. Shuster described possible alternatives to reduce flooding, noting all the alternatives are large,
complex, and involve significant permitting and/or stakeholder agreement (approximately 3 years +):
• Shellabarger Creek/Marsh
o Restore Shellabarger Creek Channel in Marsh to move more water through + possible culvert
replacements
o Restore the open water portion of Edmonds Marsh west of SR104 to increase the flood
storage volume and allow Shellabarger Creek to flow freely into the Marsh
o In conjunction with Willow/Creek (Marsh outlet) day lighting, use existing Willow Creek
pipe to move more water out of Marsh during large storm events (pump)
• Dayton Street Stormwater System, once Shellabarger flows are removed:
o Reroute runoff from ferry holing lanes north of Dayton Street to a different discharge point
o Lift station (pump) to move runoff into Puget Sound during high tides
Next steps include:
• Consultant to do detailed analysis on the most feasible alternatives
• Public meeting in early spring 2013 to present detailed analysis of alternatives and get input
• Work with stakeholders to develop plan to implement preferred alternatives
• Move projects into CIP for design and implementation
Councilmember Buckshnis observed there was no effort to address water quality of runoff into Puget
Sound or Edmonds Marsh at this point. Mr. Shuster agreed there was not. Councilmember Buckshnis
asked about grant funding from WRIA 8 with regard to the culverts and Edmonds Marsh. Public Works
Director Phil Williams answered there may be grants available for the environmental aspects of the
project as well as funding from stakeholders such as WSDOT who owns the culverts.
Councilmember Buckshnis asked whether the culverts were so backed up that nothing flowed through.
Mr. Williams responded the culverts are not structurally sound; they are beginning to collapse and
material in the culverts prevents flows. Even if the culverts were fixed, silt and material on both sides
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prevent water from entering the culverts and from exiting the Marsh. The project will include the culverts,
the approach to the culverts and exit from the culverts through the Marsh to where it connects with
Willow Creek. He anticipated it would be a lengthy and expensive project and it would take time to reach
consensus on the appropriate solution.
Councilmember Buckshnis commented salmon recovery will provide opportunity for grants. Mr.
Williams explained another study is occurring simultaneously to consider alternatives for Willow Creek
and to improve the fish habitat in Edmonds Marsh; all those issues need to be considered in a
comprehensive solution to flooding, environmental and fish -related issues. Councilmember Buckshnis
suggested staff make a presentation to WRIA 8.
Councilmember Bloom commended Mr. Shuster for his clear, concise presentation and materials. For
Councilmember Bloom, Mr. Shuster identified the location of Shellabarger Creek to the east, explaining
Shellabarger Creek starts at approximately 220''' & 9"' Avenue, flows down the hill in open channels in
residential areas and culverts in several places.
Councilmember Bloom commented this is the first phase of routing Shellabarger Creek appropriately so it
does not drain into Dayton/SR104 intersection. Mr. Shuster agreed the projects are inter -related as Mr.
Williams explained. This study is one component.
4. PUBLIC HEARING ON THE ESTABLISHMENT OF AN EDMONDS DOWNTOWN BUSINESS
IMPROVEMENT DISTRICT.
Community Services/Economic Development Director Stephen Clifton explained over the past few years,
a Downtown Business Improvement District (BID) Committee has been meeting to discuss the steps
necessary to create a BID. The committee is now requesting the City Council adopt an ordinance to
establish an Edmonds Downtown BID. This is the third step in a public process to form an Edmonds
Downtown BID. The Council packet contains information related to the BID Committee's request,
specifically an Edmonds Downtown BID Committee Report; a BID Committee PowerPoint; a map
depicting the proposed Edmonds Downtown BID boundary; a map depicting the proposed Edmonds
Downtown BID boundary and existing zoning; Resolution 1284, approved by the City Council on
November 27, 2012, initiating a proposal for an Edmonds Downtown BID; Resolution 1285, approved by
the City Council on December 18, 2012, declaring the City's intent to establish an Edmonds Downtown
BID; and a draft ordinance to establish an Edmonds Downtown BID.
Mr. Clifton explained notification for tonight's public hearing included publishing the entire resolution
declaring the City's intent to establish an Edmonds Downtown BID including all attachments in the
Herald on January 1, 2013; a public hearing notice and resolution mailed to 405 business licenses on file
with the City located within the BID boundary on January 2, 2013, and public notice requirements
completed on January 2, 2013 including posting the notice at City Hall, Edmonds Library, Public Safety
Complex, and Post Office. Information regarding the BID and public hearing was also posted on the
City's government channel and home webpage as well as the public notice page of the City's website.
The November 27, 2012 City Council meeting has video annotation, allowing viewers to see the
Edmonds Downtown BID presentation and Q&A from Councilmembers.
David Arista, Arista Wine Cellars, a member of the Edmonds Downtown BID Organizing Committee,
stated this is a very important step for the downtown business community. Following the presentation and
public hearing, he urged the Council to approve the ordinance to establish the Edmonds Downtown BID.
In addition to the three presenters, he introduced other members of the volunteer BID organizing
committee, Kim Wall, Reliable Flooring; Jenny Shore, The Wooden Spoon; Robert Boehlke,
Housewares; Chris Fleck, Puget Sound Tax Services; and Ken Grant, Motivated Branding. He noted all
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the members of the committee have businesses in Edmonds and many also reside in Edmonds. Mr. Arista
reviewed the reasons they are here:
• To encourage the City Council to pass the ordinance to establish the Edmonds Downtown BID
• The BID has the ability to strengthen downtown businesses and build a stronger sense of
community
• All service and retail businesses will benefit
o "My barber is down the street. My lawyer is my next -door neighbor. My accountant is three
doors down. My chiropractor is up the street. My bank is down the alley."
o Open door retail businesses refer people to service businesses
• We're all in this together, and together, we have the ability to create a thriving business district
• Economics — all service and retail business desire more business
• Timely topic — key points in Roger Brooks' presentation was the business community should
initiate this process, only takes a third of business/property owners to initiate a process like a
community building process
o BID committee gathered signatures equating to approximately 58% of total assessments
within the BID
• Competition from big office buildings in other areas, the internet, and malls
• Other cities have large budgets to promote their city and downtown districts, the downtown
business district has no budget
Mr. Arista explained a BID is a self -funding mechanism to improve a town's vitality; it is a powerful tool
that allows for an assessment on businesses within a defined area. Funds collected are used for the benefit
of the businesses being assessed. The BID is sustainable, producing a set amount of money to fund
programs. It is not tax on Edmonds residents, only an assessment on businesses within the BID. They are
not asking the City for any money and do not want to rely on the City government to keep the downtown
vibrant.
Mr. Arista described the origin and growth of BIDS:
• Concept began in the 1970s
• There are 1100 BIDS in the United States
• Several BIDs in Seattle -metro area including West Seattle Junction, Downtown, International
District, Pioneer Square, Columbia City and University District
• The City's Economic Development Plan states: "Explore options such as Business Improvement
Districts/Areas (special assessment districts) as a way to help shopping areas fund marketing and
beautification in a sustainable fashion."
• The scope of services provided by a BID can vary based on the needs of the community
He cited several reasons for creating an Edmonds BID:
• An attractive and thriving downtown is a crucial component to a vibrant community — downtown
is the heart and soul of Edmonds
• An increasingly successful downtown increases tax revenues for the City
• A win for the business community, win for residents and a win for the City
Pam Stiller, Walnut Street Coffee, explained when the committee was formed several years ago, they
contacted a consultant who established districts in downtown Seattle, and in other parts of Washington
and Oregon. That information was used in shaping the BID. The committee's outreach included:
• Met one-on-one with hundreds of businesses located within the proposed boundaries
• Sent informational letters and press releases
• Met with city staff, City Attorney and Councilmembers
• Garnered support via petitions — signatures of business owners representing 58% of the total
assessment within the BID
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She provided a map of the proposed geographic boundaries of the Edmonds Downtown BID, which was
included in the Council packet as well as mailed to all individuals located within the proposed boundaries.
The concept was to generally align with commercial zoning districts BD1 and BD2 but considers the
highest concentration of businesses located in downtown Edmonds. The boundaries include 313
businesses as of December 31, 2012. Two assessment categories were established, one for "open door"
and a second for "by appointment" which loosely correlate to retail and service; a higher volume of traffic
for a retail business equates to a higher rate. Only occupied spaces are assessed. The assessment is on
business owners, not property owners. She reviewed the proposed assessment rates:
Square Footage
"Open Door"
`By Appointment"
Assessment
Assessment
0-499
$90 per quarter
$30 per quarter
($360 per ear)
($120 per ear)
500-999
$105 per quarter
$45 per quarter
($420 per year)
($180 per year)
1000-1999
$120 per quarter
$60 per quarter
($480 per ear)
($240 per ear)
2000-4999
$135 per quarter
$75 per quarter
($540 per year)
($300 per year)
5000 and over
$150 per quarter
$90 per quarter
($600 per ear)
($360 per ear)
Ms. Stiller summarized the goal was to create an affordable rate structure. The most any business in
downtown Edmonds would pay is $600/year. The proposed Edmonds assessments are about 10% of what
the West Seattle and University District BIDs assesses businesses. The idea is if everyone pays a little,
everyone will benefit a lot. Of the 58% signatures, 55% are by appointment businesses and 45% are open
door businesses. The total annual budget, based on 313 businesses within the boundary, would be
approximately $89,000.
Ms. Stiller responded to questions that have been asked during the process:
• How is the BID proposed to be governed?
o BIDs are not typically governed by the City Council; generally by Member Advisory Boards
made up of business owners who pay an assessment
o There will be a representative Board with a proportionate number of open door and by
appointment businesses and small and large businesses
• How will the BID comply with the Open Public Meetings Act and Public Records Act?
o Proper meeting notification will be provided
o Meeting minutes will be maintained
• How will assessment be collected?
o The City will invoice members and collect the assessments on behalf of the BID
o The Finance Department assures it is a streamline process and will take only a limited amount
of staff time
o Assessments will be billed annually with business licenses but can be paid quarterly
Does the Council control the spending?
o The City Council will ensure the BID spends its budget within the scope of purposes outlined
through this process.
o The Member Advisory Board develops a work plan and the City Council approves it
Can Council change the BID area and/or rates after the BID is formed?
o Changes must be initiated by the City Council by resolution with notice to the affected BID
members and after conducting a public hearing. If a majority protests, the process stops.
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o There is a process to change the assessment rates. It is the committee's intent that the
assessment remain as proposed
o BIDs are designed to be self -governed
Mary Kay Sneeringer, Edmonds Bookshop, explained if the ordinance is adopted tonight, Mayor
Earling will appoint an Interim Member Advisory Board comprised of BID rate payers with a balance of
open door and by appointment members in an approximation of the overall assessment to value. The
intent is to have representatives from small and large businesses and open door and by appointment
businesses provide input to the Member Advisory Board. The job of the Interim Member Advisory Board
will be to submit a work plan to City Council within 90 days showing how the BID intends to spend the
money and submit bylaws and policy guidelines within 180 days. Being part of the BID gives businesses
an opportunity to contribute; a forum for ideas to be brought forward, positive or negative; and a reason to
pay attention to what occurs in downtown Edmonds.
The work plan can address six areas that define the scope of purpose of a BID:
1. Marketing and Hospitality
• Maps
• Kiosks
• Directors
• Social Media
• Marketing campaign such as shop local
2. Safety and Cleanliness
• Enhancements to pedestrian environment such as extra trash cans
3. Appearance and Environment
• Beautification of downtown
• Consistent look and feel to downtown area such as art, lights, benches, etc.
4. Transportation
• Directional signs identifying the location of parking, City Hall, shopping, etc.
• Bike racks
• Parking solutions
5. Business Recruitment and Retention
• Education for existing businesses
• Filling vacancies with needed businesses
6. Organization
• RCW allows possibility of paying an administrator or hiring professional services such as
grant writer or other services
Ms. Sneeringer explained the Interim Member Advisory Board will determine which of the above areas
have priority. With the limited budget, not everything will be addressed at once. This is a smart
investment, a smart choice, and a powerful public and private partnership. Everyone wants a strong and
vibrant City; this is one way to get it started. There is much to be proud of in Edmonds but the status quo
is not smart or a sustainable business model. A BID brings focused and dedicated resources, a united
voice that builds on the best that Edmonds has to offer. Many cities wish their business community would
take initiative to improve; downtown Edmonds businesses are doing it. It has taken years for such a
collaborative effort. Looking to the future, the BID is a way to strengthen the community and to
encourage business growth downtown. The BID committee is asking for a chance to work together and
asks that the City Council approve the ordinance.
Council President Pro Tern Fraley-Monillas noted two City Councilmembers' businesses will be within
the BID. She asked if they should exclude themselves from the discussion. City Attorney Jeff Taraday
responded Councilmembers Peterson and Bloom can participate. The beneficial interest provisions that
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would prevent their participation are related to contracts for services to be provided by Councilmembers
Peterson or Bloom. The relationship between their role as Councilmember and their limited role as one of
many businesses within the BID is not significant enough to prevent their participation.
Councilmember Bloom explained she is a business owner and has had multiple conversations with other
business owners and five members of the BID committee. She referred to information provided to her as
business owner that there were 369 businesses but was told by City Clerk Sandy Chase that 405 notices
were sent to businesses, but only 313 assessed businesses in the proposed BID. Ms. Stiller explained there
are 369 parcels within the proposed boundary, 405 notices were sent out because there are multiple
businesses within some parcels. The difference between the 313 assessed businesses within the proposed
BID and the 405 notices is because some are non-profit businesses which are excluded, apartment and
condominium properties, and some businesses have multiple business licenses for one business. For
example, in a hair salon, each stylist has his/her own business license; the assessment would be on the
space, not each individual in the space.
Councilmember Bloom relayed her understanding that some groups of businesses who share space would
need to determine how much each business paid. Ms. Stiller answered yes; in the instance of a salon, the
ratio each stylist paid may be based on the number of hours per week he/she works. Councilmember
Bloom relayed it was then possible some businesses may not have known the amount of their assessment
when they were informed of the BID. Mr. Clifton explained, using Salon 512 as an example, only the
salon would be assessed. The owner could choose to ask each stylist with a business license to share in
the expense or could pay it herself.
Councilmember Bloom asked the basis for the 60%, now 58%. Ms. Stiller answered when the BID
committee provided information to the Council in November, the number of businesses was as of August
31, 2012. The percentage changed to 58% tonight and represents changes that have occurred in the last
three months. Ms. Sneeringer explained the petitions represent agreement from businesses that represent
approximately 60% of the total assessment. When a decision was made to pursue the ordinance method
rather than the petition method, the petitions became a show of support for the idea but not a legal
requirement.
Councilmember Bloom observed a total of 313 businesses would be assessed, 149 people signed the
petition, which is less than 50% of the businesses that would be assessed. Ms. Stiller answered as of
December 31, 2012 the total assessments would be $89,820. To reach the 60%, they would need to have
signatures that represent over $52,000; they have signatures of $52,020 which is 58%. Mr. Clifton
explained RCW 35.87A.010 cites a 60% threshold but RCW 35.87A.030 cites a 50% threshold. The BID
committee strived to achieve the 60% threshold in order to show a higher level of support.
For Councilmember Bloom, Mr. Clifton provided the following:
• 82 or 55% of the 149 businesses who signed the petition in support of the BID are by
appointment
• 67 businesses or 45% of the 149 businesses who signed the petition in support of the BID are
open door
• 222 or 71% of the 313 businesses in the BID are by appointment
• 91 or 29% of the 313 businesses in the BID are open door
Councilmember Bloom observed the BID would be subject to the Open Public Meetings Act (OPMA) as
are all City committee and board meetings. She inquired about staff time related to the OPMA. Mr.
Clifton responded the BID has created a website that contains most of the BID information. The
ordinance states Finance Director Shawn Hunstock and he will serve as ex-officio members of the BID
Board to provide oversight on behalf of the City. If the BID Board holds quarterly meetings, he
anticipated 4-6 hours/year each to attend meetings.
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Councilmember Bloom asked the estimated time to bill assessments. Finance Director Shawn Hunstock
responded, based on his administration of the BID in Auburn, he estimated 5-10 hours per quarter for
billing and cash receipting.
Councilmember Bloom asked about staff time related to noticing meetings, posting minutes on the
website, public record requests and other obligations related to the OPMA. Mr. Clifton stated it would
take staff about 5 minutes to post notices on the website. City Clerk Sandy Chase explained she was
uncertain if the BID or the City Clerk's Office would be preparing and posting notices. The BID may
handle its own meeting notices, such as the Public Facilities District does. If it were done by the City
Clerk's Office, she estimated notices for monthly meetings would require 5 hours of staff time. Mr.
Clifton responded if the BID Board meets quarterly, staff could post notices to the website in about 5
minutes, Ms. Chase could post them in the library and other locations for a total of 5 hours. The ordinance
states the BID Board must prepare bylaws within the first 6 months and a budget for 2013 within the first
90 days. He anticipated the BID Board would initially meet at least monthly and possibly more often
within the first 90 days. He estimated his time at about 5-6 hours a month within the first 6 months. The
ordinance requires the BID Advisory Board prepare an annual work program before September 30. The
work plan is submitted to the City and reviewed by staff; staff will make a recommendation to City
Council; the City Council approves the work program and returns it to the BID Advisory Board for
implementation. Based on discussions with Seattle, he estimated review of the work program would take
5 hours.
Councilmember Bloom recalled when the Tree Board was formed staff stated there would be no staff
support. Given the cuts made in the 2013 budget and directors' efforts not to over -burden staff, she asked
whether consideration had been given to who would do the work to support the BID and whether staff
was available. Mr. Clifton reiterated the estimate of 5-10 hours per quarter once the BID Advisory Board
is meeting quarterly but more during the first 6 months. By approving the ordinance, the Council
acknowledges the Finance Director and Community Services/Economic Development Director will
participate as ex-officio members. Once the BID is underway and businesses notified, everything can be
done electronically which will not take a great deal of Finance Department staff time.
Council President Pro Tem Fraley-Monillas asked whether the BID could be charged for work done by
City staff. Mr. Taraday answered the City Council has the ultimate authority over how the assessment
revenue is spent as long as it is spent consistent with the purposes established in the ordinance. The
purposes in the ordinance include contract staff, professional services and administration costs. When the
City Council approves the BID's annual budget, that issue could be revisited.
Councilmember Buckshnis asked Mr. Clifton whether assisting the BID was part of his job as Economic
Development Director. Mr. Clifton answered yes; noting his contact in the Economic Development
Department in Seattle administers the BIDs.
Councilmember Johnson observed within 90 days the Board is to establish a work program and budget
and develop bylaws and policies within 180 days. She asked what is a realistic timeframe to have those
items prepared concurrently. Mr. Clifton responded the BID committee's consensus was 90 days is a
reasonable timeframe. There are a number of BIDs in Washington whose models and bylaws could be
used.
Council President Petso opened the public participation portion of the public hearing. She advised the
Council received a number of letters, noting those that requested be read into the record.
Councilmember Yamamoto read a letter dated January 12, 2013 from Ed Dorame, Guarantee Home
Mortgage, a business owner who operates a business within the proposed Edmonds Downtown BID,
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expressing his support for creating a BID. The concept of creating a BID funded by businesses, and not
the City, for the purpose of funding various initiatives and programs, is a step toward helping strengthen
the overall downtown business community and in general, the City. He cited programs financed by BID
Funds and effects that will benefit all businesses: business education and outreach; increased
opportunities for open door and by appointment businesses to network and develop stronger connections;
creation of a funding source that will help the BID leverage dollars toward grants; marking the positive
attractions and attributes of downtown; a unified voice for the downtown business community; a
healthier, livelier downtown that will not only help motivate business owners to stay in Edmonds but
attract more business to downtown; and improved competitiveness with neighboring towns, malls and
online services. He cited other cities in Washington that have recognized the benefits and created BIDS
including Olympia, Poulsbo, Richland, Seattle (7), Spokane, Tacoma, Yakima, Auburn, Everett, Burien
and Port Angeles and another that is in the process of forming a BID. Downtown is the centerpiece, heart
and soul of the city. He supported working together to increase the drawing power of the downtown,
strengthen its economy, and create a vibrant community.
Mayor Pro Tem Petso read a letter in the Council packet from Dr. Jill Jacobson, Edmonds. As every
business owner knows, maintaining a competitive edge does not entail relying simply on past customers
but also attracting new customers by being in the forefront of trends and marketing avenues. Competition
for visitors' dollars spent in destination specialty towns even neighborhoods, such as Snohomish,
LaConner, Fairhaven, Mt. Vernon, Woodinville, Walla Walla, Chelan, Winthrop, Madison Park,
Madrona, Magnolia, International District, and Ballard, is ferocious. The City's neighbor, Lynnwood, has
ads in AAA Journey and Sunset magazines. To not be left in the proverbial dust, Edmonds business
owners must demonstrate they are in tune with today's many varied and dynamic marketing approaches.
Edmonds business owners must stick together to invest in their future. She was not offering to be part of
the plan simply because she is a business owner; her practice is fully via word of mouth and referrals
from medical providers and insurance panels. She wanted to be part of the Edmonds Downtown BID
because she loves living in Edmonds and many friends who are small business owners feel the same;
Edmonds is truly a treasure.
Chris Chase, Edmonds, Community Pastor, North South Church, explained he represents the church in
the Downtown Edmonds Merchants Association and Edmonds Chamber of Commerce and has been
aware and supportive of the BID process for the past three years. During his 22 year career with the
YMCA and 14 years as an associate pastor, he learned quality of life is everything in a community. The
BID represents an opportunity for even stronger synergy. In his experience, reaching out personally and
professionally helps everyone grow stronger. He agreed with Mr. Arista, this was a win -win -win proposal
and he supported it personally and professionally.
Juliana Van Buskirk, Edmonds, commented as an owner of a service business within the Edmonds
Downtown BID, she supports the creation of the BID. As a financial advisor, her business primarily
operates by appointment; her clients come to an appointment and then choose to shop, eat and use other
professional services while in downtown Edmonds before or after their appointment. Prospective clients
learn of her business when visiting other downtown Edmonds businesses. Service businesses benefit just
as retail businesses because an attractive, thriving downtown is crucial to a vibrant community for
residents and businesses. She wanted to own a business in a thriving downtown location that is attractive
to her clients and employees; the Edmonds Downtown BID will help accomplish that. She expressed her
support for the BID and urged the Council to approve the ordinance.
Claude McCoy, Edmonds, explained he moved his business to Edmonds 15 years ago. He requested the
Council vote against the proposed BID. He asserted some of the information provided to the Council was
false or misleading. He agreed many of the things included in the proposal such as aesthetics, better
transportation, better parking, preservation of Edmonds history, cleaner streets, etc. were all great things
for Edmonds. If he were a retailer, he would likely support it. He owns an appointment -only business and
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the things cited in the proposal will not benefit his business at all. Although the Council was told all
businesses had been adequately notified, the notice of tonight's meeting was the first he had heard of it; of
the three other people in his office, his wife had not heard of it and he doubted the other two had. If the
Council felt a BID was a good idea, he preferred all businesses in the City participate, not just the
businesses in a specific corridor. He noted the BID committee was comprised primarily of retail
businesses who will be the primary beneficiaries of a BID. Many appointment -only businesses would
have no benefit. He questioned how much he would pay when he worked two days a week and shared
space with his wife who worked one day a week.
Kyle Huffman, Edmonds, explained he and his wife own two businesses in Edmonds, one at 101 Main
Street. His wife signed the petition, he declined. Had his wife known the details, she may not have signed.
One of his tenants said he only signed the petition because Mr. Huffman's wife signed it. He noted many
businesses on the west side of 2ad feel the majority of money is spent between 3`d and 6`h Streets. For
those on the west side and outside P and 6t'', the perception is the railroad and WSDOT runs Edmonds.
He questioned why the old Safeway property was not included when they would benefit from the BID. He
expressed concern that the Council could change the assessment rate in the future and that less than 50%
of the businesses signed the petition. Neither of his tenants would have signed if his wife had not signed
the petition. He suggested more work could have been put into forming the BID and more effort made to
get businesses to sign the petition. He suggested the waterfront and beaches bring people to Edmonds, not
downtown businesses.
Chris Fleck, Edmonds, thanked the other members of the BID organizing committee who spent months
and years developing this proposal. He urged the Council to approve the ordinance. Despite comments
from the last two speakers, a rising tide raises all boats; the more participation, the more self -assessed tax
dollars will be available which will help all businesses. He did not anticipate the BID would directly
impact his business positively or negatively but felt the same when he joined the Chamber of Commerce
12 years ago. He was uncertain his business had increased as a Chamber member but did not care because
he was giving back to the community. The BID also gives back to the community. The BID will increase
sales tax dollars which helps the City. To the speaker who suggested all businesses be assessed, he
clarified this is a business improvement district; the proposed district is downtown Edmonds.
Jenny Shore, Lynnwood, explained her family has owned the Wooden Spoon for 41 years. She
expressed her support for the BID, finding it very important for the community and businesses.
Alan Lawrence, Edmonds, owner of a professional business in Edmonds for 25 years, commented most
professional service businesses choose to locate in Edmonds because they love the quality of life. He
noted many could make considerably more if they moved to Kirkland or Woodinville but they love the
ability to walk to nearby restaurants, the movie theater, and other things in the community. Many people
he spoke to, even in professional services such as engineering firms, have no compelling reason to locate
here, but do so because they love Edmonds' vitality and energy. His practice distributes over $7
million/year in principle and interest to the community and could do so from any location but he has
chosen to do so in Edmonds. A community that supports itself like Edmonds and has a legacy like the
Hazel Miller Foundation that provides over $500,000/year to South Snohomish County is something
special. People who operate businesses here do so because they love the quality of life.
Brian Comstock, Edmonds, Comstock Jewelers, commented in his 36 years in business in Edmonds, he
has not seen as comprehensive an approach to increasing vitality and business in Edmonds. He expressed
his wholehearted support for the proposed BID.
Don Hall, Edmonds, speaking as an Edmonds downtown retailer for the past 17 years on 5"' Avenue
North, not as an Economic Development Commissioner, expressed his support for the BID and said many
of the service businesses he does business with signed the petition. A vibrant, successful business district
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is good for all businesses; the more people that are in Edmonds, the more exposure a business gets. More
retail stores bring more people and more restaurants. Citizens talk about wanting Edmonds to maintain its
quaint, small feel; sometimes small changes are necessary. Approving the ordinance puts money into the
downtown area, making it more vibrant, injecting more enthusiasm into an area that will help the
downtown core to be better than it is. When other business areas see the success of the Edmonds
Downtown BID, they may want to form their own such as Highway 99. Seattle has several BIDs;
Edmonds should eventually have several. Not only is the BID good for existing businesses, it will help
recruit new businesses to Edmonds. He thanked the BID organizing committee for their hard work and
urged the Council to approve the ordinance.
Mike Meeks, Edmonds, spoke in favor of the BID. Although the BID will not help his service business
directly, it will help the community. He emphasized everyone is in this together and needs to work
together. Of the 250 businesses his firm serves, he acknowledged they spend their small
advertising/marking budgets differently than he might but by paying a BID assessment, they leverage
those dollars. A lot can be done with 313 businesses paying an assessment and that is great for the
community and businesses. If businesses survive in Edmonds, his business and other service businesses
survive.
Bob Rinehart, Edmonds, a member of the Chamber of Commerce Board, explained the Chamber
believes in promoting the economic vitality of Edmonds and supports the BID because they feel strongly
it will promote the economic vitality. The 425 Launch program that meets every other month offers
training and instruction to businesses. Their next meeting is January 23, 5:30 — 7:00 p.m. in the Brackett
Room of City Hall. Most of the businesses who attend are service businesses. Last year at the first
Edmonds Expo at the conference center, the majority of businesses were service businesses. During the
first hour of the expo, businesses were exchanging cards, delighted to meet each other, and feeling those
connections would strengthen their business. He relayed a marketing instructor at Edmonds Community
College has agreed to have his students work on finding ways to help downtown businesses, specifically
service businesses, market and promote themselves. They also plan to conduct training directed at
businesses in the BID. He acknowledged the perception that retail businesses would benefit from
beautification and enhancements; he anticipated in 1-11/2 years, the BID could demonstrate that service
businesses will have significantly benefited from the BID. He commended the Council for doing their due
diligence and expressed his strong support for the BID.
David Brewster, Edmonds, explained Mary Kay Sneeringer and he have owned the Edmonds Bookstore
for nearly 12 years. They grew it from a modest, ill kept business into a center of the community and are
proud of what they have accomplished. He serves on the Edmonds Center for the Arts Board and the
Copper Canyon Press, a world renowned small press in Port Townsend. He commended the efforts of the
BID organization committee and said the City would be selling itself short if the Council does not pass
the ordinance due to the importance of the BID to Edmonds' future.
Gary Edmonds, Edmonds, Executive Director, Break Through Partners, located on 3rd Avenue, spoke in
favor of the BID. He works globally in distressed communities, some of the poorest in the world. He
helps establish what Stanford University calls backbone structures and forming collaborative leadership
that allows for, 1) growing relational trust in the community, 2) increasing creativity and innovation, and
3) maximizing gifts, resources, talents of the people in the community in a way that seeks the well-being
of all people.
Phil Kollen, Edmonds, Gallery North, a not -for profit business cooperative, expressed his opposition to
the BID as he felt the assessment was more than they could put into their budget.
Denise Cole, Edmonds, owner of Cole Gallery and co-owner of Arts Spot, said sometimes the arts are a
non-profit business. With two businesses, she will pay a lot but is excited at the movement in the
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community and what could be done together. She recalled when the discussions regarding the BID first
began, they recognized other communities had formed BIDS and it was working. BIDS have a track
record; it is not an experimental program. The intent is to support, build, and beautify the community. She
referred to people who visit their gallery and exclaim about how great the Edmonds community is. Via
collaboration, the community can continue to be built to its amazing destiny.
Dave Page, Edmonds, commented he has had four business licenses in Edmonds since 1984 and is now
retired. If he had the opportunity to join the BID from a mile away, he would be there in an instant. He
expressed his support for the BID, anticipating it would help Edmonds immensely. He urged the Council
to pass the ordinance tonight.
Katy Araup, Edmonds, explained when she moved her service business to Edmonds four years ago from
north Seattle, none of her clients who came from Seattle stopped coming because they like Edmonds. She
moved her business to Edmonds because of the opportunity to walk out of her office and be in Edmonds.
She spoke in favor of the BID, wanting to ensure the quality of the downtown area remains a draw. She
acknowledged many people visit Edmonds because of the beach but it does not cost to go to the beach. If
businesses are inviting, people leave the beach and spend money in the City.
Councilmember Bloom read a letter from Phyllis Carlton, Edmonds, owner of Teas and Treasures. Ms.
Carlton initially signed the petition in favor of the BID but now would like to request a no, not yet vote
because more information is needed. Affected businesses have been provided little data detailing this
government formation, its potential power and how it would operate. She expressed concerns: Can the
assessment be increased by the 9-member BID Board or are affected businesses allowed to vote? Is it fair
businesses have no vote on establishing the BID but would completely fund it and abide by its rules? She
provided a comparison, if a school wants new computers and landscaping, they propose a levy and
taxpayers in the district vote on it. Although she is in favor of contributing to worthy projects to improve
the downtown shopping experience and potentially increase the number of shoppers, she suggested some
of the purposes, uses and projects for spending BID funds such as safety and cleanliness, maintenance and
security were already funded by City taxes. Formation of a BID will require much participation and time
from City staff. Will the City shift the responsibility and cost of current beautification and maintenance of
downtown to the BID? She requested Council not move forward with the formation of a BID and when
and if a BID is created, contributing businesses have a voting opportunity initially and annually on how
the budget is spent. She recognized the BID will promote a future increase in visitors but suggested better
amenities be offered to existing visitors such as public restrooms and additional parking. She preferred to
concentrate on these unmet needs before moving forward.
Mark Zenger, Edmonds, owner of two businesses in Edmonds, one for over 25 years and the other for
18 years, and in commercial real estate as a developer and owner the last 30 years, primarily in retail and
hospitality, said he has been involved in 4 BID type organizations, 2 in Washington and 2 in Oregon. He
was concerned about the proposed BID because if it is a downtown Edmonds BID, typically everyone
downtown is included. When a City is marketed, 80% of the benefit is open door retail and hospitality
businesses. Harbor Inn and the waterfront restaurants will benefit from the BID's efforts but they are not
included. Other businesses on 5`h, north of Bell are also not included. He questioned why the entire
business district in downtown Edmonds was not included. Most BIDS have a cost -benefit analysis in
order to determine if the fee structure is fairly allocated; the proposed BID has appointment -only
businesses paying half of what an open door business pays when in reality open door businesses receive
75-80% of the benefit. In 10 years, this group will spend $1 million; he questioned why they planned to
spend it on things the City already provides and why they were not doing the one thing they should do —
market Edmonds. If Edmonds succeeds, the City will have more sales tax revenue and can address
security and maintenance issues. Rather than spending $34,000 of the $86,000 generated by assessments
on marketing, he recommended the BID spend 95% on marketing. He referred to the effort to require 12-
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foot ceilings to generate retail, explaining that did not make any difference to a retailer; they are only
interested in demographics and traffic.
Ron Clyborne, Edmonds, President of the Edmonds Chamber of Commerce, relayed the Chamber's
support of the BID as it is in accordance with the Chamber's mission of promoting the economic vitality
of the greater Edmonds business community through advocacy, leadership and education. He expressed
appreciation to the BID organization committee for spending thousands of hours on behalf of the entire
community, not just a specific group, whether service or retail. The Chamber supports the formation of
the Edmonds BID, finding it an important tool to enhance the City's economic vitality. He encouraged the
City Council to approve the ordinance to form the Edmonds Downtown BID. A thriving downtown is a
crucial component of a prosperous community, the heart and soul of a community. Downtown Edmonds
is the heart of the community and it makes Edmonds unique. The Edmonds Downtown BID equips
downtown business owners in helping themselves succeed which in turn benefits the Edmonds business
community, even businesses that are not downtown. His business is not downtown, but benefits from a
vital, growing, positively nurtured community. With an improved, sustainable economy, Edmonds
becomes a more prosperous community in the long term.
Tom Wilkes, Seattle, explained his business, located in Edmonds for over ten years, develops clinical
information systems for hospitals and health systems around the country. His employees, software
developers, programmers and technical support, visit Edmonds area restaurants and stores and 5-6 live in
the area. He located his business in Edmonds due to its convenience from Magnolia, Seattle and
communities to the north. When he first heard about the BID, he was in favor of participating, not
because they would receive any direct benefit but to give back to Edmonds. He quickly soured on the
process; the petition drive was suspended because it was not possible to gather 60% support. Speaking on
behalf of a majority of the businesses who did not sign the petition and are not here tonight but will be
impacted by the BID, if the assessment is not voluntary or the business community has not agreed to
assess themselves and is implemented by the Council, he felt it was a tax. He summarized the assessment
was a cost of doing business in Edmonds that he would not have in other locations. People he has spoken
to in his building have suggested there is a good possibility the BID would force them to relocate. He
suggested the Council decline the proposed BID.
Ron Hansen, Shoreline, business owner in Edmonds since 1968 and owner of a building in Edmonds
with ten business licenses, determined their fee will be approximately $2,000/year. Eight of the ten
businesses in the building did not know about the BID or were opposed to it. He was not opposed to a
BID and felt it was a good idea; however, he questioned the boundaries as proposed. He suggested a
smaller business district that was concentrated on the business that would benefit most or a larger
boundary to include more of the businesses that will benefit from the BID's efforts. He and his tenants,
who are primarily by appointment businesses will likely not benefit from the BID, but the fee is not
enough that it will put anyone out of business. He noted many businesses are struggling and this fee is
just one more cost. He urged the Council not to pass the BID tonight and to reconsider the size of the
district.
Pat McGee, a resident of Edmonds for 26 years, owner of a business in downtown Edmonds and
President of DEMA, expressed support for the BID and commended the organization committee for their
efforts and the remarkable amount of communication since the beginning, and use of local media to
spread the word. In his corporate role in Nordstrom in the past, he has often talked about pride in
ownership as it applies to business. Ownership is taking responsibility; the downtown businesses saw the
need to promote Edmonds, took ownership, and made it happen through three years of effort. He
encouraged the Council to approve the ordinance.
Kevin Clarke, Edmonds, recalled working for a family owned furniture company on Main Street as a
16-year old and seeing the owners struggle; they could have benefited from a BID that would rally funds
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to promote the downtown business district. He moved his by appointment business from Pioneer Square
to downtown Bellevue and then to Edmonds 25 years ago. He signed the petition in support of the BID
and would be glad to match his annual assessment by ten -fold to support it. He urged the Council to listen
to Mr. Zenger who has incredible knowledge and experience in developing vibrant and successful retail
projects and lodging facilities. He agreed it was critical to expand the BID to at least the waterfront. The
BID provides the opportunity to bridge SR104, to connect the buildings at Harbor Square, Salish Crossing
and the waterfront restaurants. He agreed 90-95% of the BID's budget needed to be spent on the
promotion of the downtown district. He referred to his own shopping downtown and his desire for the
businesses to survive. He urged the Council to approve the formation of the BID but to expand the scope.
Kevin Morrison, Edmonds, commented when he arrived late to tonight's meeting, the BID at first
sounded like rainbows, flower and lollipops and he was in favor of it. But he then heard businesses had
not heard about the BID until late in the process or they were not included in the process. He applauded
the organization committee but agreed the BID needed to be expanded to include the waterfront
businesses. Before he lived in Edmonds, he visited the waterfront restaurants, the Senior Center and the
beaches, but those areas are not included in the BID. He supported the BID but asked the Council to vote
no on the existing plan and expand it.
Roger Hertrich, Edmonds, commented when he first heard about the BID, he thought of businesses that
would pay an assessment but receive no benefit. He relayed comments from one business owner who said
he did not have time to come to the public hearing but did not like the idea of a BID. He agreed with Mr.
Zenger and Mr. Wilkes and suggested the Council review their comments. He felt the BID was not
equitable because it does not include businesses that are part of downtown Edmonds such as at the Port
and Harbor Square. There is also no fairness between businesses that will receive benefit and those that
will pay the assessment. He feared the assessment would be a problem for struggling businesses. He
suggested areas such as Westgate and Five Corners should form their own BID and the primary effort of
the BID should be marketing Edmonds. He urged the Council not to take action tonight and suggested the
Council consider this the first of a continued public hearing due to issues that have been raised during
tonight's public hearing.
Ruth Arista, Edmonds, business owner, recalled 24 months ago a group of volunteers raised the idea of
a BID which is done in other communities. Everyone dreams of Edmonds staying beautiful, healthy and
kind, but there are challenges with funding City services. The State no longer has a tourism office. She
referred to Phyllis Carlton's letter, agreeing that public restrooms are absolutely needed in Edmonds; the
BID makes that possible. BID members do get to vote, the businesses that are assessed get to make
decisions on how the money is spent; it can be 60% marketing. The City Council does not have a big
economic development budget; tradeoffs have included things such as cuts to the flower program. A vote
in favor of the formation of the BID recognizes there is no silver bullet solution to the budget and
financial cuts the Council and staff has made. During difficult fiscal times, solutions have included a
community group that raised funds for Yost Pool and community members sponsoring flower baskets.
She clarified although the University District BID funded security, Edmonds does not have to do that; the
members get to determine how the funds are spent. She summarized her business will pay $540/year; she
can spend $300 on one ad in the Beacon. The expenditure on the BID is likely better for the community.
Ken Grant, Edmonds, a member of the BID organizing committee, explained the worst case scenario for
a service business was $90/quarter. He doubted that expenditure would cause anyone to relocate. The
pride of anyone who lives, works, plays or prays in Edmonds must outweigh the suggestion that
$90/quarter would be excessive. He agreed all boats rise with a positive tide. To the suggestion of a larger
area, he explained the boundaries were based on what the City views as the business district, BD1 and
BD2. Business owners who locate in Edmonds do so because of their pride in Edmonds.
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Hearing no further comment, Council President Petso closed the public participation portion of the public
hearing.
Mr. Clifton referred to the comment from Gallery North who identified themselves as a not-for-
profit/non-profit, explaining non-profit businesses are exempt from the assessment under the ordinance.
Councilmember Buckshnis thanked everyone for their comments. She asked about suspending the
requirement for 60%. Mr. Clifton explained the BID committee's target was to collect signatures
representing 60% of the total assessment. As of August 31, 2012, they were at 60% but due to business
turnover, as of December 31, 2012, they have signatures representing 58% of the total assessment.
Councilmember Buckshnis asked if the boundaries could be expanded to the waterfront and near -
waterfront if the Council approved the formation tonight. Mr. Clifton answered yes, RCW 35.87A.070
allows the boundaries to be expanded and the hearing continued. RCW 35.87.075 allows the Council to
modify the boundaries at a later date. The process requires issuance of a public hearing notice, but not a
resolution of intent and identifying the affected properties that would be included in the expanded
boundary. If the Council is seriously considering a major expansion of the BID boundaries, Mr. Taraday
suggested the Council continue the hearing and follow the procedure in RCW 35.87A.070 which states if
the legislative authority decides to change the boundaries of the proposed area, the hearing shall be
continued to a time at least 15 days after such decision and notice shall be given as prescribed in section
050 showing the boundary amendments but no resolution of intention is required.
Mr. Taraday explained the procedure in RCW 35.87A.075 is used after the Council has adopted a BID.
RCW 35.87A.075 states modification to an existing boundary may occur no more than once per year and
may not affect an area with a projected assessment fee greater than 10% of the current assessment role of
the existing area. If the Council wanted to significantly expand the proposed boundaries of the BID, the
Council should continue the hearing and consider it again in at least 15 days because the limitation in
RCW 35.87A.075 would prevent the Council from adding more than 10% if the ordinance is adopted
tonight.
Councilmember Buckshnis asked whether there would be any conflict with including properties located
within the Port District. Mr. Clifton answered there would not be a conflict. Councilmember Buckshnis
asked why the BD1-5, Harbor Square and waterfront areas were not included. Mr. Arista answered the
proposed boundary is what most people think of as downtown Edmonds. The restaurants on the
waterfront and Harbor Square are part of the Port District. The committee did consider including Salish
Crossing but when the process began 21/2 years ago, the property ownership was thought to be too
dysfunctional to be included in the downtown business district.
If the Council wanted to modify/expand the BID, Councilmember Buckshnis observed 15 days would be
required to notice the businesses following by a public hearing. Mr. Taraday answered if the Council
wants to increase the boundaries beyond what was noticed for tonight's hearing, at least 15 days' notice
must be provided. He was uncertain how much time would be required to notice businesses in an
expanded area.
Councilmember Buckshnis asked if the Council approved the BID with the proposed boundaries and then
wanted to expand it in the future, could it be expanded by 10% or the Port District encouraged to create
its own BID. Mr. Taraday answered any area in Edmonds can create a BID and BIDS could theoretically
be adjacent. A possibility would be to adopt the ordinance tonight based on the noticed boundaries and
create a separate BID for the expanded area. That would avoid the 10% limitation. If the Council wanted
to expand the boundary of the proposed BID in the future, the expansion would be limited to 10% which
is a significant limitation.
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Mr. Clifton noted there are 6-7 businesses on the Salish Crossing property. Using the $89,000 total
assessment, if the 6-7 businesses are retail and at the maximum assessment, $50/month or $600 per
business, the total for 7 businesses would be $3500 which would not exceed the 10% or $8900 threshold.
Council President Pro Tern Fraley-Monillas asked why the boundary did not extend south and west of 5`h
Avenue. Mr. Clifton explained the boundary encompasses most of the commercially zoned land. The
boundary is focused on the highest concentration of uses and the area west of 5 h Avenue is
condominiums. Council President Pro Tem Fraley-Monillas relayed her understanding the Bell Building
was included at one time and then removed. She was confused why some areas were included and others
were not. Mr. Arista answered it was felt there were not enough businesses on that portion of Bell to
include it in the BID.
Councilmember Bloom referred to Mr. Fleck's comment that this is a self -assessed tax and clarified this
is not a self -assessed tax of the business owners but a tax assessed by the Council. Mr. Taraday answered
it is not a tax; legally it is an assessment imposed by the City after a request from the businesses. The
reason the Council is considering this is because the City received indication there was significant support
for this concept. In that regard, it can be viewed as self -assessed as businesses are asking to be assessed.
Strictly speaking, it is not a self -assessment; it is a City assessment, collected by the City.
Mr. Taraday referred to public comments about the ability to vote on how the money is spent, clarifying
the City Council will make the ultimate decision regarding how the BID funds are expended including
how much is spent on marketing. The Council will not micromanage the expenditures such as where the
advertising will be placed or prepare the advertisement. Businesses have the most say in the work plan
that is recommended to the City Council. The ordinance contemplates that an advisory board composed of
business operators that pay the assessment will make a recommendation to the Council in the same way
the Planning Board makes recommendations to the Council but the Council is not bound by that
recommendation.
Councilmember Bloom commented she is taking this very seriously because she is making a decision on
whether to assess all businesses, even those who have not signed the petition and do not agree with the
formation of the BID.
Mr. Taraday referred to the comment about changing the assessment rate, explaining the assessment
amount is established by the ordinance. A process similar to that used to establish the BID is required to
change the assessment rate, a resolution of intent to change the rate, specifying the proposed change in the
rate and setting the time and place of the public hearing. A rate change can be blocked if protest is made
by businesses in the proposed area that would pay a majority of the proposed increase. Councilmember
Bloom asked if the same process would be followed if the Council chose to lower the assessed rate. Mr.
Taraday answered yes, Section 35.87A.140 addresses changes. Another section of the statute addresses
disestablishment of the BID and a similar process is required. Disestablishment of the BID cannot be
blocked and it is a decision of the City Council.
Councilmember Bloom commented when she became a business owner, she was surprised by how low
the City's license fee was. Businesses pay $125 when they first apply for a business license. Ms. Chase
explained a commercial business pays $125 the first time they apply; a home occupation business pays
$100 and there is a $50 annual renewal fee. Councilmember Bloom asked how those funds are used. Ms.
Chase answered that is the cost of administering the business license program. The review for a business
license is related to code compliance. No funds are set aside to benefit the businesses, it is an
administrative cost.
Councilmember Bloom asked if Council could increase the business license fee by $50 for the 1800
licensed businesses in the City which would generate the same revenue as the BID assessment and use the
Edmonds City Council Draft Minutes
January 15, 2013
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funds to benefit all businesses in the City for programs such as wayfinding signs. Mr. Taraday explained
there are differences between taxes, fees and assessments. The business license fee requires a fiscal
relationship between the amount of the fee and the costs the fee is used to defray. Cities cannot use
business licensing as a revenue generating device. If a city wants to generate revenue, they adopt a B&O
tax. RCW 35.87A gives a city special assessment power that it does not have the ability to do with a
business license fee.
Councilmember Bloom asked if it would be possible to establish an all -City BID and assess a much lower
fee and use the revenue for the benefit of the entire City. Mr. Taraday answered that would be
questionable because one of the principals behind assessments versus taxes is there is a relationship
between the amount of the assessment and the benefit the person paying the assessment receives. One of
the reasons Seattle has several neighborhood BIDS is it ensures there is a relationship between the
assessment and the benefit. When boundaries are drawn in a neighborhood fashion, the money is
collected and spent for the benefit of the neighborhood. If funds were collected from businesses on
Highway 99 and spent in downtown Edmonds, businesses on Highway 99 may object. Businesses on
Highway 99 could create their own BID. He summarized a citywide BID in a city the size of Edmonds
would be problematic. Mr. Clifton commented Westgate, Firdale, Five Corners, Highway 99 and
downtown are very different; it would be difficult to administer the way the funds would be spent. BIDS
are intended to be a specific geographic area so that the funds collected benefit the businesses within that
geographic area.
Mayor Pro Tern Petso asked whether the public hearing needed to be continued to a date certain. Mr.
Taraday recommended it be continued to a date certain as it makes noticing much easier. A great deal of
money was spent noticing this public hearing and it would be preferable to avoid doing that again. Mayor
Pro Tern Petso asked if the hearing could be continued again if the parties were not ready by the approved
date certain. Mr. Taraday answered it could be continued to another date certain.
Mayor Pro Tern Petso declared a brief recess.
Mayor Pro Tern Petso reconvened the meeting.
COUNCILMEMBER YAMAMOTO MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, TO APPROVE ORDINANCE NO. 3909, AN ORDINANCE ESTABLISHING AN
EDMONDS DOWNTOWN BUSINESS IMPROVEMENT DISTRICT.
Amendment #1
COUNCILMEMBER JOHNSON MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM
FRALEY-MONILLAS, TO AMEND THE MOTION TO HAVE THE WORK PROGRAM AND
BUDGET AND THE BYLAWS AND POLICIES DONE WITHIN 90 DAYS.
Councilmember Johnson commented that was a doable amount of work in 90 days and the organizing
committee is up to speed on the issues. It is critical to understand the rules before developing the work
plan and budget. Including supporters and skeptics in the process allows all the issues to be addressed and
a plan developed that is reflective of the assessment membership.
Councilmember Peterson asked whether the amendment was in conflict with the RCW. Mr. Taraday
answered there was no State law related to the time requirements. He clarified the amendment was to
change reference in the ordinance to 180 days to 90 days. Councilmember Johnson agreed.
Action on Amendment #1
AMENDMENT CARRIED UNANIMOUSLY.
Amendment #2
COUNCIL PRESIDENT PRO TEM FRALEY-MONILLAS MOVED, SECONDED BY MAYOR
PRO TEM PETSO, TO AMEND THE MOTION TO HAVE A SECOND HEARING ON
FEBRUARY 19, 2013.
Edmonds City Council Draft Minutes
January 15, 2013
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Council President Pro Tern Fraley-Monillas preferred the Council delay its decision due to the number of
unanswered questions.
Councilmember Peterson raised a point of order, whether Council President Pro Tern Fraley-Monillas'
motion was an amendment. Mayor Pro Tern Petso referred the question to Mr. Taraday who explained
discussion whether to continue the public hearing was appropriate but it was not a proper amendment at
this time.
Action on Amendment #2
COUNCIL PRESIDENT PRO TEM FRALEY-MONILLAS WITHDREW HER AMENDMENT
WITH THE AGREEMENT OF THE SECOND.
Council President Pro Tern Fraley-Monillas commented she was not comfortable with approving the
ordinance tonight as there are a number of unanswered questions. She is 100% supportive of the BID as it
gives business owners the right to direct how funds are used to improve their businesses. She asked for
clarification; if the Council approves the ordinance tonight, businesses that exceed 10% cannot be added
to the BID. Mr. Taraday answered the limitation is 10% per year. If the total assessments based on the
existing boundaries are $90,000/year, additional territory could not be added in one year that exceed
$9,000 in new assessments.
Council President Pro Tem Fraley-Monillas suggested it may be appropriate to consider what other areas
in the downtown core could benefit from the BID. Another concern was the number of business owners
who allege they have not heard about the BID. She suggested not approving the motion and continuing
the public hearing to February 19.
Councilmember Bloom supported holding another public hearing as she has learned a lot tonight and was
concerned about the questions that have been raised by business owners who have and have not signed
the petition. In talking with business owners she knows, many of whom are located in her building, only
one business owner signed the petition. She also spoke with several retail businesses who signed the
petition; one had questions after receiving the initial information and another had concerns about doing it
now because of the reduction in income as a result of the Main Street project. She recalled asking the BID
committee whether they re -polled the business owners who expressed support and was told they had not.
She was concerned business owners who signed the petition may have changed their minds.
Councilmember Bloom said she will vote against the BID if the Council does not hold another public
hearing because she feels it shows favoritism to the downtown businesses that is not fair to the entirety of
Edmonds. A significant amount of money has been allocated to initiating the process and noticing the
public hearing and more staff time and resources will be allocated to support it. She recalled hearing when
she was doorbelling that many citizens feel most of the City's resources are focused downtown. She
agreed a great deal of resources are focused on downtown as evidenced by the Main Street project, flower
baskets, etc. and the other neighborhoods get very little. She understood each neighborhood could form
their own BID, but felt that was unrealistic because it takes a great deal of time and energy.
COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO EXTEND THE MEETING FOR 30 MINUTES. MOTION CARRIED (6-1-0), COUNCIL
PRESIDENT PRO TEM FRALEY-MONILLAS VOTING NO.
Councilmember Peterson spoke in favor of the motion, stating it was important to pass it tonight. He
supports the BID for many of the same reasons Councilmember Bloom opposes it. He agreed it was
difficult to organize a BID and not every business district had the energy to do it which shows the
importance of approving it. He disclosed he is a downtown business owner. He referred to Roger Brooks'
presentation that stated it is time for citizens and business owners to stop relying on city government to do
Edmonds City Council Draft Minutes
January 15, 2013
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Packet Page 22 of 198
certain things. This is a perfect example of a group of dedicated volunteers getting together to create
something that will reduce the need for some City services. The State no longer has a tourism department
and it is up to business owners to develop creative ways to fund activities such as marketing.
Mayor Pro Tern Petso commented if the main motion is defeated, she would prefer a subsequent motion
that continued the public hearing to March 5 in order to provide adequate notice. She understood the
boundaries could be changed in the future and based on the comments made tonight, she hoped the BID
board would consider that. She did not support the main motion tonight because the change in the
boundary seemed to be an obvious change. She understood there were fairly good reasons for not
including some of the properties initially but was uncertain those reasons still exist. She preferred to
continue the hearing to allow additional properties to be added to the BID boundary. There have been
discussions in the past about connecting downtown and the waterfront; forming the BID without the
waterfront does not do that.
Councilmember Johnson commented the BID is a step in the right direction. The businesses that are
assessed can make recommendations to the City Council about the work program, budget, bylaws and
policies. She was in favor of beginning the process, even if it needed minor tweaks in the future. This
represents the traditional retail economy of downtown as well as the service economy which has grown
and expanded. Anything that can be done to strengthen the business community is good.
Councilmember Yamamoto expressed his support for the motion. He asked whether a delay to gather
more information would change Councilmembers' minds. If Councilmembers were open to changing
their minds, he could support another public hearing but he did not think that would happen. The
Council's job is to make a decision.
Council President Pro Tern Fraley-Monillas said she has already made up her mind and supports the BID.
She was interested in more input for the BID from business owners or to correct misinformation.
Mayor Pro Tern Petso said she supported continuing the public hearing not to get more information but to
include additional businesses without the procedural hurdles.
Vote on the Main Motion
MOTION CARRIED (4-3), MAYOR PRO TEM PETSO, COUNCIL PRESIDENT PRO TEM
FRALEY-MONILLAS, AND COUNCILMEMBER BLOOM VOTING NO.
5. AUDIENCE COMMENTS
Donna Breske, Snohomish, expressed appreciation to the City Attorney who spoke with her after last
week's Council meeting. She relayed a concern that staff does not have the necessary training to interpret
mandates for stormwater drainage control. Staff refers to Section 5.4 of the city's Stormwater Code
supplement which includes the words, maximum extent practicable, and from this concludes as a
condition of building permit issuance, stormwater must be diverted from the City pipe system onto her lot
located at 9330 218'h Place SW, to the maximum extent practicable. Section 5.4 does not apply to her lot
as the heading of Section 5.4 is preservation of natural drainage systems and outfalls. Section 5.4 states
natural drainage patterns shall be maintained with run-on and runoff from the project site, discharging
into the location of the natural drainage system to the maximum extent practicable. The definition of
natural drainage system in Edmonds Code Section 18.30.010 states the location of the channels, swales
and other non -manmade conveyance systems. The manmade conveyance system around her lot, installed
in 2002 by the city Public Works Department, does not meet the definition of a natural drainage channel.
Section 5.4 does not apply and staff has taken that 3-word phrase, maximum extent practicable, out of
context. An additional concern is staff has been misled to conclude the city has the right to require her lot
be used as a stormwater repository as a condition of building permit issuance. The lot was retired from
Edmonds City Council Draft Minutes
January 15, 2013
Page 20
Packet Page 23 of 198
this temporary use as a stormwater repository in 2002 when the city Public Works Department installed a
stormwater system to the area. She referred to an April 28, 1975 memo from a former Assistant City
Engineer that states no building permit is issued on this lot until storm sewers are installed in the area to
remove the drainage. The pre -condition for development of the lot has been met; there is nothing in city
code, State law or Federal law that gives the City the right to take this lot as a stormwater repository. She
would like to submit for a building permit but was not confident staff will review her application without
bias. She submitted a copy of the memo. Mr. Taraday advised he is working on a written response to her
comments about this property and is hopeful it will be completed within a couple weeks.
Ron Wambolt, Edmonds, commented those who want to delay and schedule additional hearings remind
him of a statement by General George Patton, a good battle plan implemented today is probably better
than a perfect one implemented tomorrow. Mr. Wambolt relayed comments from Dave Page, Edmonds,
that he liked Mr. Artista's comment that the BID is a win -win -win for everyone. He provided an analogy
that Councilmember Buckshnis not being appointed to the Finance Committee was a lose -lose -lose, the
Council loses the best and most prepared person for that position, the staff loses a great ally and citizens
lose a valuable asset. He asked Mayor Pro Tern Petso why Councilmember Buckshnis was not
reappointed. Mr. Wambolt agreed with Mr. Page's comments and asked the same question.
Roger Hertrich, Edmonds, referred to Mr. Wambolt's comments, pointing out this is not a war, the
Council is trying to take care of citizens and ensure everyone is heard. That is the reason for extra public
hearings. With regard to Dayton/SR104, he referred to the family that owns property with a barn on the
east side of SR104. The barn is at the edge of the shoreline today but a number of years ago before SR104
was built, the property was dry. The water backed up after the pipe was installed under SR104 and
installing it too high resulted in water continuing to back up on the property and created a marsh. He
suggested it was a taking due to poor engineering. He suggested the top priority and the most simple
solution would be to lower the pipe and once the lower elevation was established, the marsh would clean
itself out.
Kevin Clarke, Edmonds, asked Councilmember Peterson why his restaurant should pay the assessment
when Arnies and Anthony's did not. He questioned why Harbor Square, zoned General Commercial, was
not included in the BID when the zoning designation was almost the same as BD. The major hotel that
will benefit from the BID was also not included. He found it incredible that the Council could not wait a
few days to consider extending the boundary of the BID. He questioned why the Skippers site was
included in the BID but Amies and Anthony's were not. If the intent is an Edmonds Downtown BID, he
questioned why many of the businesses who will benefit from marketing will not pay the assessment.
Including those businesses in the future will be much more challenging than if they were included as the
BID was formed. He was incredulous that Harbor Square and Salish Crossing had not been included in
the BID. There was good quality, solid, free business advice provided tonight and there was no downside
to including those businesses in the BID.
Rob Duvall, Edmonds, owner, Revelations Yogurt, commented they were hurt by the Main Street
project but delaying the vote on the formation of the BID would be a bad thing because there is a need to
increase business in that area. He was sorry the Port was not included in the BID but that could be taken
care of over time. It was important to take the vote tonight because the process needs to move forward.
He thanked the Councilmembers who approved the ordinance.
7. REPORT ON CITY COUNCIL COMMITTEE MEETINGS OF JANUARY 8.2013.
Finance Committee
Councilmember Yamamoto reported Council President Pro Tern Fraley-Monillas joined the Finance
Committee. The committee reviewed the November 2012 Monthly Financials. Highlights include the
fund balance in the General Fund is higher than budget and expenses through November are 1.5% below
Edmonds City Council Draft Minutes
January 15, 2013
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Packet Page 24 of 198
budget. Public comments were made by Bruce Witenberg and Ron Wambolt regarding the Risk
Management Reserve Fund and accruals.
Parks, Planning & Public Works Committee
Councilmember Johnson reported the committee reviewed Authorization to Advertise for Qualifications
(RFQ) for the Perrinville Creek Stormwater Flow Reduction Retrofit Study which was approved on the
Consent Agenda tonight. During public comment, Donna Breske expressed interest in performing the
professional services for the study.
Public Safety & Personnel Committee
Councilmember Bloom reported the committee discussed the Prosecutor's contract which was approved
on the Consent Agenda.
8. MAYOR'S COMMENTS
Mayor Pro Tern Petso announced a joint Planning Board and Economic Development Commission
meeting on January 23 to discuss the Strategic Plan. She suggested it be noticed as a special meeting in
the event four or more Councilmembers attend. The Planning Board will hold a public hearing on design
guidelines and building step -backs for the BD2, 3 and 4 zones on February 6.
9. COUNCIL COMMENTS
Councilmember Johnson provided a reminder that Historic Preservation Commission calendars are
available for $5 at Edmonds businesses and on the second floor of City Hall.
Councilmember Bloom advised a scarf left at the December 18 Council meeting can be picked up at the
City Clerk's Office.
10. ADJOURN
With no further business, the Council meeting was adjourned at 10:31 p.m.
Edmonds City Council Draft Minutes
January 15, 2013
Page 22
Packet Page 25 of 198
AM-5402
City Council Meeting
Meeting Date: 01/22/2013
Time• Consent
Submitted For: Shawn Hunstock
Department: Finance
Review Committee:
Type:
Action
Tnfnrmntinn
Submitted By:
5. B.
Nori Jacobson
Committee Action: Approve for
Consent Agenda
Subject Title
Approval of claim checks #200000 through #200157 dated January 17, 2013 for $737,713.83. Approval
of payroll direct deposit & checks #52046 through #52060 for $502,603.28, benefit checks #52061
through #52069 and wire payments of $214,556.09 for the period January 1, 2013 through January 15,
2013.
Recommendation
Approval of claim, payroll and benefit direct deposit, checks and wire payments.
Previous Council Action
N/A
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non -approval of expenditures.
Fiscal Year:
Revenue•
Expenditure•
Fiscal Impact:
Claims $737,713.83
2013
1,454,873.20
Fiscal Impact
Payroll Employee checks and direct deposit $502,603.28
Payroll Benefit checks and wire payments $214,556.09
Total Payroll $717,159.37
Attachments
claim cks 01-17-13
Packet Page 26 of 198
claim ck 01-17-13a
Project numbers 01-17-13
Payroll Benefit 01-15-13
Payroll Summary 01-15-13
Inbox
Finance
City Clerk
Mayor
Finalize for Agenda
Form Started By: Nori Jacobson
Final Approval Date: 01/18/2013
Form Review
Reviewed By
Date
Shawn Hunstock
01/18/2013 01:01 AM
Sandy Chase
01/18/2013 08:31 AM
Dave Earling
01/18/2013 09:12 AM
Sandy Chase
01/18/2013 10:55 AM
Started On: 01/17/2013 04:00 PM
Packet Page 27 of 198
vchlist Voucher List Page: 1
01/17/2013 1:03:43PM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
200000
1/17/2013
068201 ACTIVE NETWORK INC
11041937
EPSON PRINTER AND PAPER
EPSON PRINTER AND PAPER
001.000.640.574.100.310.00
404.00
9.5% Sales Tax
001.000.640.574.100.310.00
38.38
Total :
442.38
200001
1/17/2013
074261 AECOM TECHNICAL SERVICES
37297871
E7AA.SERVICES THRU 11/23/12
E7AA.Services thru 11/23/12
112.200.630.595.330.410.00
34,082.04
37308376
E7AA.SERVICES THRU 12/31/12
E7AA.Services thru 12/31/12
112.200.630.595.330.410.00
9,584.96
Total :
43,667.00
200002
1/17/2013
074317 AKOPYAN, DIANA
AKOPYAN REFUND
REFUND DEPOSIT FROM RENTAL
REFUND DEPOSIT FROM RENTAL
001.000.239.200
455.00
Total :
455.00
200003
1/17/2013
000850 ALDERWOOD WATER DISTRICT
9263
EDMONDS WATER UTILITY MONTF
EDMONDS WATER UTILITY MONTF
411.000.654.534.800.330.00
99,970.24
Total :
99,970.24
200004
1/17/2013
061540 ALLIED WASTE SERVICES
3-0197-0800478
FIRE STATION #20 23009 88TH AVE
FIRE STATION #20 23009 88TH AVE
001.000.651.519.920.470.00
138.76
3-0197-0800897
PUBLIC WORKS OMC 7110 210TH
PUBLIC WORKS OMC 7110 210TH
001.000.650.519.910.470.00
27.70
PUBLIC WORKS OMC 7110 210TH
111.000.653.542.900.470.00
110.80
PUBLIC WORKS OMC 7110 210TH
411.000.654.534.800.470.00
105.26
Page: 1
Packet Page 28 of 198
vchlist Voucher List Page: 2
01/17/2013 1:03:43PM City of Edmonds
Bank code : usbank
Voucher Date Vendor
Invoice PO #
Description/Account
Amount
200004 1/17/2013 061540 ALLIED WASTE SERVICES
(Continued)
PUBLIC WORKS OMC 7110 210TH
411.000.655.535.800.470.00
105.26
PUBLIC WORKS OMC 7110 210TH
411.000.652.542.900.470.00
105.26
PUBLIC WORKS OMC 7110 210TH ;
511.000.657.548.680.470.00
99.73
3-0197-0801132
FIRE STATION #16 8429 196TH ST ;
FIRE STATION #16 8429 196TH ST
001.000.651.519.920.470.00
147.83
3-0197-0807770
WWTP 200 2ND AVE S / RECYCLIN
WWTP 200 2ND AVE S / RECYCLIN
411.000.656.538.800.475.66
12.64
3-0197-0829729
CLUBHOUSE 6801 N MEADOWDAL
CLUBHOUSE 6801 N MEADOWDAL
001.000.651.519.920.470.00
64.98
Total :
918.22
200005 1/17/2013 001375 AMERICAN PLANNING ASSOCIATION
138087-12114
Mike Clugston membership for
Mike Clugston membership for
001.000.62.558.60.49.00
470.00
Total :
470.00
200006 1/17/2013 001429 AMERICAN PUBLIC WORKS ASSOC
DeLilla.2013
APWA MEMBERSHIP DUES DELILL
APWA Membership Dues DeLilla 201
001.000.67.532.20.49.00
179.00
English.2013
APWA MEMBERSHIP DUES.ENGLI:
APWA Membership Dues.English 20'
001.000.67.532.20.49.00
179.00
Hauss.2013
APWA MEMBERSHIP DUES.HAUSS
APWA Membership Dues.Hauss 201:
001.000.67.532.20.49.00
179.00
Shuster.2013
APWA MEMBERSHIP DUES.SHUST
APWA Membership Dues.Shuster 20
001.000.67.532.20.49.00
179.00
Page: 2
Packet Page 29 of 198
vchlist Voucher List Page: 3
01/17/2013 1:03:43PM City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice PO #
200006 1/17/2013 001429 001429 AMERICAN PUBLIC WORKS ASSOC (Continued)
200007 1/17/2013 069751 ARAMARK UNIFORM SERVICES 655-6595770
200008 1/17/2013 069751 ARAMARK UNIFORM SERVICES 655-6524524
655-6524528
Description/Account Amount
Total : 716.00
UNIFORM RENTAL AGREEMENT
UNIFORM RENTAL AGREEMENT
001.000.64.576.80.24.00 28.22
9.5% Sales Tax
001.000.64.576.80.24.00 2.68
Total : 30.90
FACILITIES DIVISION UNIFORMS
FACILITIES DIVISION UNIFORMS
001.000.651.519.920.240.00
22.25
9.5% Sales Tax
001.000.651.519.920.240.00
2.11
WWTP UNIFORMS, TOWELS, & MA
WWTP UNIFORMS
411.000.656.538.800.240.00
1.14
WWTP TOWELS & MATS
411.000.656.538.800.410.11
55.85
9.5% Sales Tax
411.000.656.538.800.410.11
5.30
9.5% Sales Tax
411.000.656.538.800.240.00
0.11
PUBLIC WORKS OMC LOBBY MAT,
PUBLIC WORKS OMC LOBBY MAT:
001.000.650.519.910.410.00
1.07
PUBLIC WORKS OMC LOBBY MAT:
111.000.653.542.900.410.00
4.07
PUBLIC WORKS OMC LOBBY MAT:
411.000.654.534.800.410.00
4.07
PUBLIC WORKS OMC LOBBY MAT,
411.000.652.542.900.410.00
4.07
PUBLIC WORKS OMC LOBBY MAT,
411.000.655.535.800.410.00
4.07
PUBLIC WORKS OMC LOBBY MAT,
511.000.657.548.680.410.00
4.09
Page: 3
Packet Page 30 of 198
vchlist Voucher List Page: 4
01/17/2013 1:03:43PM City of Edmonds
Bank code : usbank
Voucher Date Vendor
200008 1/17/2013 069751 ARAMARK UNIFORM SERVICES
Invoice
PO # Description/Account
Amount
(Continued)
9.5% Sales Tax
001.000.650.519.910.410.00
0.10
9.5% Sales Tax
111.000.653.542.900.410.00
0.39
9.5% Sales Tax
411.000.654.534.800.410.00
0.39
9.5% Sales Tax
411.000.652.542.900.410.00
0.39
9.5% Sales Tax
411.000.655.535.800.410.00
0.39
9.5% Sales Tax
511.000.657.548.680.410.00
0.38
655-6529009
STREET/STORM DIVISION UNIFOR
STREET/STORM DIVISION UNIFOR
111.000.653.542.900.240.00
5.00
STREET/STORM DIVISION UNIFOR
411.000.652.542.900.240.00
5.00
9.5% Sales Tax
111.000.653.542.900.240.00
0.48
9.5% Sales Tax
411.000.652.542.900.240.00
0.47
655-6529010
FLEET DIVISION UNIFORMS
FLEET DIVISION UNIFORMS
511.000.657.548.680.240.00
5.14
FLEET DIVISION MATS
511.000.657.548.680.410.00
5.51
9.5% Sales Tax
511.000.657.548.680.240.00
0.49
9.5% Sales Tax
511.000.657.548.680.410.00
0.52
655-6536340
FACILITIES DIVISION UNIFORMS
FACILITIES DIVISION UNIFORMS
001.000.651.519.920.240.00
22.25
9.5% Sales Tax
Page: 4
Packet Page 31 of 198
vchlist Voucher List Page: 5
01/17/2013 1:03:43PM City of Edmonds
Bank code : usbank
Voucher Date Vendor
200008 1/17/2013 069751 ARAMARK UNIFORM SERVICES
Invoice
PO # Description/Account
Amount
(Continued)
001.000.651.519.920.240.00
2.11
655-6536345
WWTP UNIFORMS, TOWELS, & MA
WWTP UNIFORMS
411.000.656.538.800.240.00
1.14
WWTP TOWELS & MATS
411.000.656.538.800.410.11
54.10
9.5% Sales Tax
411.000.656.538.800.240.00
0.11
9.5% Sales Tax
411.000.656.538.800.410.11
5.14
655-6540805
PUBLIC WORKS OMC LOBBY MAT:
PUBLIC WORKS OMC LOBBY MAT,
001.000.650.519.910.410.00
1.07
PUBLIC WORKS OMC LOBBY MAT,
111.000.653.542.900.410.00
4.07
PUBLIC WORKS OMC LOBBY MAT,
411.000.654.534.800.410.00
4.07
PUBLIC WORKS OMC LOBBY MAT:
411.000.652.542.900.410.00
4.07
PUBLIC WORKS OMC LOBBY MAT:
411.000.655.535.800.410.00
4.07
PUBLIC WORKS OMC LOBBY MAT:
511.000.657.548.680.410.00
4.09
9.5% Sales Tax
001.000.650.519.910.410.00
0.10
9.5% Sales Tax
111.000.653.542.900.410.00
0.39
9.5% Sales Tax
411.000.654.534.800.410.00
0.39
9.5% Sales Tax
411.000.652.542.900.410.00
0.39
9.5% Sales Tax
411.000.655.535.800.410.00
0.39
9.5% Sales Tax
Page: 5
Packet Page 32 of 198
vchlist Voucher List Page: 6
01/17/2013 1:03:43PM City of Edmonds
Bank code : usbank
Voucher Date Vendor
200008 1/17/2013 069751 ARAMARK UNIFORM SERVICES
Invoice
PO # Description/Account
Amount
(Continued)
511.000.657.548.680.410.00
0.38
655-6540806
STREET/STORM DIVISION UNIFOR
STREET/STORM DIVISION UNIFOR
111.000.653.542.900.240.00
5.00
STREET/STORM DIVISION UNIFOR
411.000.652.542.900.240.00
5.00
9.5% Sales Tax
111.000.653.542.900.240.00
0.48
9.5% Sales Tax
411.000.652.542.900.240.00
0.47
655-6540807
FLEET DIVISION UNIFORMS
FLEET DIVISION UNIFORMS
511.000.657.548.680.240.00
5.14
FLEET DIVISION MATS
511.000.657.548.680.410.00
6.36
9.5% Sales Tax
511.000.657.548.680.410.00
0.60
9.5% Sales Tax
511.000.657.548.680.240.00
0.49
655-6548268
FACILITIES DIVISION UNIFORMS
FACILITIES DIVISION UNIFORMS
001.000.651.519.920.240.00
22.25
9.5% Sales Tax
001.000.651.519.920.240.00
2.11
655-6548272
WWTP UNIFORMS, TOWELS, & MA
WWTP UNIFORMS
411.000.656.538.800.240.00
1.14
WWTP TOWELS & MATS
411.000.656.538.800.410.11
54.10
9.5% Sales Tax
411.000.656.538.800.240.00
0.11
9.5% Sales Tax
411.000.656.538.800.410.11
5.14
655-6552809
PUBLIC WORKS OMC LOBBY MAT,
Page: 6
Packet Page 33 of 198
vchlist Voucher List Page: 7
01/17/2013 1:03:43PM City of Edmonds
Bank code : usbank
Voucher Date Vendor
200008 1/17/2013 069751 ARAMARK UNIFORM SERVICES
Invoice
PO # Description/Account
Amount
(Continued)
PUBLIC WORKS OMC LOBBY MAT:
001.000.650.519.910.410.00
1.07
PUBLIC WORKS OMC LOBBY MAT,
111.000.653.542.900.410.00
4.07
PUBLIC WORKS OMC LOBBY MAT,
411.000.654.534.800.410.00
4.07
PUBLIC WORKS OMC LOBBY MAT,
411.000.652.542.900.410.00
4.07
PUBLIC WORKS OMC LOBBY MAT:
411.000.655.535.800.410.00
4.07
PUBLIC WORKS OMC LOBBY MAT:
511.000.657.548.680.410.00
4.09
9.5% Sales Tax
001.000.650.519.910.410.00
0.10
9.5% Sales Tax
111.000.653.542.900.410.00
0.39
9.5% Sales Tax
411.000.654.534.800.410.00
0.39
9.5% Sales Tax
411.000.652.542.900.410.00
0.39
9.5% Sales Tax
411.000.655.535.800.410.00
0.39
9.5% Sales Tax
511.000.657.548.680.410.00
0.38
655-6552810
STREET/STORM DIVISION UNIFOR
STREET/STORM DIVISION UNIFOR
111.000.653.542.900.240.00
5.00
STREET/STORM DIVISION UNIFOR
411.000.652.542.900.240.00
5.00
9.5% Sales Tax
111.000.653.542.900.240.00
0.48
9.5% Sales Tax
411.000.652.542.900.240.00
0.47
655-6552811
FLEET DIVISION UNIFORMS
Page: 7
Packet Page 34 of 198
vchlist Voucher List Page: 8
01/17/2013 1:03:43PM City of Edmonds
Bank code : usbank
Voucher Date Vendor
200008 1/17/2013 069751 ARAMARK UNIFORM SERVICES
Invoice
PO # Description/Account
Amount
(Continued)
FLEET DIVISION UNIFORMS
511.000.657.548.680.240.00
5.14
FLEET DIVISION MATS
511.000.657.548.680.410.00
6.36
9.5% Sales Tax
511.000.657.548.680.240.00
0.49
9.5% Sales Tax
511.000.657.548.680.410.00
0.60
655-6560139
FACILITIES DIVISION UNIFORMS
FACILITIES DIVISION UNIFORMS
001.000.651.519.920.240.00
22.25
9.5% Sales Tax
001.000.651.519.920.240.00
2.11
655-6560144
WWTP UNIFORMS, TOWELS, & MA
WWTP UNIFORMS
411.000.656.538.800.240.00
1.14
WWTP TOWELS & MATS
411.000.656.538.800.410.11
56.60
9.5% Sales Tax
411.000.656.538.800.240.00
0.11
9.5% Sales Tax
411.000.656.538.800.410.11
5.38
655-6564616
PUBLIC WORKS OMC LOBBY MAT:
PUBLIC WORKS OMC LOBBY MAT,
001.000.650.519.910.410.00
1.07
PUBLIC WORKS OMC LOBBY MAT,
111.000.653.542.900.410.00
4.07
PUBLIC WORKS OMC LOBBY MAT,
411.000.654.534.800.410.00
4.07
PUBLIC WORKS OMC LOBBY MAT:
411.000.652.542.900.410.00
4.07
PUBLIC WORKS OMC LOBBY MAT:
411.000.655.535.800.410.00
4.07
PUBLIC WORKS OMC LOBBY MAT:
Page: 8
Packet Page 35 of 198
vchlist Voucher List Page: 9
01/17/2013 1:03:43PM City of Edmonds
Bank code : usbank
Voucher Date Vendor
200008 1/17/2013 069751 ARAMARK UNIFORM SERVICES
Invoice
PO # Description/Account
Amount
(Continued)
511.000.657.548.680.410.00
4.09
9.5% Sales Tax
001.000.650.519.910.410.00
0.10
9.5% Sales Tax
111.000.653.542.900.410.00
0.39
9.5% Sales Tax
411.000.654.534.800.410.00
0.39
9.5% Sales Tax
411.000.652.542.900.410.00
0.39
9.5% Sales Tax
411.000.655.535.800.410.00
0.39
9.5% Sales Tax
511.000.657.548.680.410.00
0.38
655-6564617
STREET/STORM DIVISION UNIFOR
STREET/STORM DIVISION UNIFOR
111.000.653.542.900.240.00
5.00
STREET/STORM DIVISION UNIFOR
411.000.652.542.900.240.00
5.00
9.5% Sales Tax
111.000.653.542.900.240.00
0.48
9.5% Sales Tax
411.000.652.542.900.240.00
0.47
655-6564618
FLEET DIVISION UNIFORMS
FLEET DIVISION UNIFORMS
511.000.657.548.680.240.00
5.14
FLEET DIVISION MATS
511.000.657.548.680.410.00
6.36
9.5% Sales Tax
511.000.657.548.680.410.00
0.60
9.5% Sales Tax
511.000.657.548.680.240.00
0.49
655-6572038
FACILITIES DIVISION UNIFORMS
FACILITIES DIVISION UNIFORMS
001.000.651.519.920.240.00
22.25
Page: 9
Packet Page 36 of 198
vchlist Voucher List Page: 10
01/17/2013 1:03:43PM City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
PO # Description/Account
Amount
200008 1/17/2013 069751 ARAMARK UNIFORM SERVICES (Continued)
9.5% Sales Tax
001.000.651.519.920.240.00
2.11
655-6572042
WWTP UNIFORMS
WWTP UNIFORMS
411.000.656.538.800.240.00
1.14
WWTP TOWELS & MATS
411.000.656.538.800.410.11
56.20
9.5% Sales Tax
411.000.656.538.800.240.00
0.11
9.5% Sales Tax
411.000.656.538.800.410.11
5.34
655-6576540
PUBLIC WORKS OMC LOBBY MAT:
PUBLIC WORKS OMC LOBBY MAT,
001.000.650.519.910.410.00
1.07
PUBLIC WORKS OMC LOBBY MAT,
111.000.653.542.900.410.00
4.07
PUBLIC WORKS OMC LOBBY MAT,
411.000.654.534.800.410.00
4.07
PUBLIC WORKS OMC LOBBY MAT;
411.000.652.542.900.410.00
4.07
PUBLIC WORKS OMC LOBBY MAT:
411.000.655.535.800.410.00
4.07
PUBLIC WORKS OMC LOBBY MAT:
511.000.657.548.680.410.00
4.09
9.5% Sales Tax
001.000.650.519.910.410.00
0.10
9.5% Sales Tax
111.000.653.542.900.410.00
0.39
9.5% Sales Tax
411.000.654.534.800.410.00
0.39
9.5% Sales Tax
411.000.652.542.900.410.00
0.39
9.5% Sales Tax
411.000.655.535.800.410.00
0.39
Page: 10
Packet Page 37 of 198
vchlist
Voucher List
Page: 11
01/17/2013
1:03:43PM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
200008
1/17/2013
069751 ARAMARK UNIFORM SERVICES
(Continued)
9.5% Sales Tax
511.000.657.548.680.410.00
0.38
655-6576541
STREET/STORM DIVISION UNIFOR
STREET/STORM DIVISION UNIFOR
111.000.653.542.900.240.00
5.05
STREET/STORM DIVISION UNIFOR
411.000.652.542.900.240.00
5.05
9.5% Sales Tax
111.000.653.542.900.240.00
0.48
9.5% Sales Tax
411.000.652.542.900.240.00
0.48
655-6576542
FLEET DIVISION UNIFORMS
FLEET DIVISION UNIFORMS
511.000.657.548.680.240.00
5.14
FLEET DIVISION MATS
511.000.657.548.680.410.00
6.51
9.5% Sales Tax
511.000.657.548.680.240.00
0.49
9.5% Sales Tax
511.000.657.548.680.410.00
0.62
Total :
665.65
200009
1/17/2013
071124 ASSOCIATED PETROLEUM
0384478-IN
WWTP DIESEL FUEL
WWTP DIESEL FUEL
411.000.656.538.800.320.00
5,565.45
9.5% Sales Tax
411.000.656.538.800.320.00
528.71
Total :
6,094.16
200010
1/17/2013
064343 AT&T
0510517143001
ATT CONTRACT
ATT CONTRCT PARKS MAINT
001.000.640.576.800.420.00
49.37
Total :
49.37
200011
1/17/2013
066891 BEACON PUBLISHING INC
9805
MEADOWDALE PRESCHOOL ASSI;
Page: 11
Packet Page 38 of 198
vchlist Voucher List Page: 12
01/17/2013 1:03:43PM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
200011
1/17/2013
066891
BEACON PUBLISHING INC
(Continued)
Meadowdale Preschool assistant ad
001.000.220.516.100.440.00
20.85
Total :
20.85
200012
1/17/2013
074136
BEYONDNET SOLUTIONS LLC
14543
DATACORE SOFTWARE SUPPORT
DataCore SANsymphony-V annual
001.000.31.518.88.48.00
6,060.00
9.5% Sales Tax
001.000.31.518.88.48.00
575.70
Total :
6,635.70
200013
1/17/2013
073250
BMI GENERAL LICENSING
23132560
2013 MUSIC LICENSE FEE
2013 MUSIC LICENSE FEE
001.000.64.571.22.49.00
327.00
Total :
327.00
200014
1/17/2013
074315
BROERSEN, YVONNE
REFUND 1/11/13
REFUND, WITHDRAWL FROM CLA:
REFUND, WITHDRAWL FROM CLA;
001.000.239.200
55.20
Total :
55.20
200015
1/17/2013
066578
BROWN AND CALDWELL
14184292
WWTP SWITCHGEAR ACCESS CA"
WWTP SWITCHGEAR ACCESS CA-
411.000.656.538.800.410.11
1,220.50
Total :
1,220.50
200016
1/17/2013
074281
CARBURETOR CONNECTION INC
0012952
Propane Conversion for Future PD C�
Propane Conversion for Future PD C;
511.100.657.594.480.640.00
6,007.45
9.5% Sales Tax
511.100.657.594.480.640.00
569.53
Total :
6,576.98
200017
1/17/2013
003510
CENTRAL WELDING SUPPLY
LY188033
WWTP MECHANICAL SUPPLIES
WWTP MECHANICAL SUPPLIES
411.000.656.538.800.310.21
278.69
Page: 12
Packet Page 39 of 198
vchlist
Voucher List
Page: 13
01/17/2013
1:03:43PM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
200017
1/17/2013
003510 CENTRAL WELDING SUPPLY
(Continued)
9.5% Sales Tax
411.000.656.538.800.310.21
26.48
RN12120979
WWTP CHEMICAL CYLINDER REN-
WWTP CHEMICAL CYLINDER REN-
411.000.656.538.800.310.11
55.00
9.5% Sales Tax
411.000.656.538.800.310.11
5.23
Total :
365.40
200018
1/17/2013
064291 CENTURY LINK
206-Z02-0478
WWTP TELEMETRY CIRCUIT LINE
WWTP TELEMETRY CIRCUIT LINE
411.000.656.538.800.420.00
138.73
Total :
138.73
200019
1/17/2013
063615 CH MURPHY I CLARK-ULLMAN INC
1212012C
LABOR, EQUIPMENT, AND MATERI,
LABOR, EQUIPMENT, AND MATERI,
414.000.656.594.320.410.10
1,364.09
9.5% Sales Tax
414.000.656.594.320.410.10
129.59
Total :
1,493.68
200020
1/17/2013
074166 CHILD ADVOCACY CTR OF SNO CO
0000000333
INV#0000000333 CUST#391 - EDMC
CHILD INTERVIEW SPEC 4TH Q 20
001.000.410.521.210.410.00
944.35
Total :
944.35
200021
1/17/2013
065682 CHS ENGINEERS LLC
450901-1212
E9GA.SERVICES THRU DECEMBEF
E9GA.Services thru December 2012
412.300.630.594.320.410.00
16,165.93
Total :
16,165.93
200022
1/17/2013
019215 CITY OF LYNNWOOD
9850
INV#9850 CUST#47 - EDMONDS PC
PRISONER R&B FOR NOV 2012
001.000.410.523.600.510.00
1,641.67
9863
INV#9863 CUST#47 - EDMONDS PC
Page: 13
Packet Page 40 of 198
vchlist
Voucher List
Page: 14
01/17/2013
1:03:43PM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
200022
1/17/2013
019215 CITY OF LYNNWOOD
(Continued)
PRISONER R&B FOR OCT 2012
001.000.410.523.600.510.00
430.00
9864
INV#9864 CUST#47 - EDMONDS PC
PRISONER R&B FOR DEC 2012
001.000.410.523.600.510.00
981.33
Total :
3,053.00
200023
1/17/2013
019215 CITY OF LYNNWOOD
9833
E1JB.DESIGN SERVICES JULY 1 TF
E1JB.DESIGN SERVICES JULY 1 TF
412.100.630.594.320.410.00
760.28
Total :
760.28
200024
1/17/2013
019215 CITY OF LYNNWOOD
9828
Street Traffic Control - Signal Maint
Street Traffic Control - Signal Maint
111.000.653.542.640.510.00
1,390.09
Total :
1,390.09
200025
1/17/2013
074319 CLASSICAL KING FM 98.1
IN-112121603
PROMOTIONAL BANNER AD KING I
Promotional banner ad on king FM
001.000.240.513.110.440.00
270.00
Total :
270.00
200026
1/17/2013
065891 CONLEY, LISA
CONLEY 1/13
MEADOWDALE PRESCHOOL
MEADOWDALE SUB
001.000.64.575.56.41.00
160.00
Total :
160.00
200027
1/17/2013
004867 COOPER, JACK F
94
LEOFF 1 Reimbursement
LEOFF 1 Reimbursement
617.000.51.522.20.23.00
69.88
Total :
69.88
200028
1/17/2013
072848 COPIERS NW
INV801476
INV#INV801476 ACCT#HMH636 - E[
COPIER RENTAL 12/5/12 TO 1/4/13
001.000.410.521.100.450.00
226.77
9.5% Sales Tax
Page: 14
Packet Page 41 of 198
vchlist
Voucher List
Page: 15
01/17/2013
1:03:43PM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
200028
1/17/2013
072848 COPIERS NW
(Continued)
001.000.410.521.100.450.00
21.54
INV801477
INV#INV801477 ACCT#HMH636 - E[
BLACK COPIES 12/5/12 TO 1/4/13
001.000.410.521.100.450.00
55.83
COLOR COPIES 12/5/12 TO 1/4/13
001.000.410.521.100.450.00
101.05
9.5% Sales Tax
001.000.410.521.100.450.00
14.90
Total :
420.09
200029
1/17/2013
073912 CROWN FILMS/CUSTOM BIOPLASTICS
80296
DOG WASTE BAGS
DOG WASTE BAGS
001.000.64.576.80.31.00
1,172.00
9.5% Sales Tax
001.000.64.576.80.31.00
111.34
Total :
1,283.34
200030
1/17/2013
072278 CUETER, THAYER
CUETER 16748
FROGWATCH 16748
FROGWATCH 16748
001.000.64.571.22.41.00
29.70
Total :
29.70
200031
1/17/2013
069529 D & G BACKHOE INC
E1JE.Pmt 4.FINAL
E1JE.PMT 4 *FINAL* THRU 11/30/12
E1JE.Pmt 4 *FINAL* thru 11/30/12
412.100.630.594.320.650.00
31,552.31
E1JE.Ret4
412.100.000.223.400.000.00
-1,440.74
Total :
30,111.57
200032
1/17/2013
073823 DAVID EVANS & ASSOC INC
327358
EIIAA.SERVICES THRU 12/29/12
E1AA.Services thru 12/29/12
112.200.630.595.330.410.00
30,905.72
327416
E1CA.SERVICES THRU 12/29/12
EllCA.Services thru 12/29/12
112.200.630.595.330.410.00
17,754.50
Page: 15
Packet Page 42 of 198
vchlist Voucher List Page: 16
01/17/2013 1:03:43PM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
200032
1/17/2013
073823
073823 DAVID EVANS & ASSOC INC
(Continued)
Total :
48,660.22
200033
1/17/2013
061570
DAY WIRELESS SYSTEMS - 16
44530-00
Fleet - Microphones and Connectors
Fleet - Microphones and Connectors
511.000.657.548.680.311.00
206.00
Freight
511.000.657.548.680.311.00
5.00
9.5% Sales Tax
511.000.657.548.680.311.00
20.05
Total :
231.05
200034
1/17/2013
070230
DEPARTMENT OF LICENSING
12/20/12-01/14/13
STATE SHARE OF CONCEALED Plc
State Share of Concealed Pistol
001.000.237.190
444.00
Total :
444.00
200035
1/17/2013
007253
DUNN LUMBER
1633813
DRIED KILN
DRIED KILN
001.000.64.576.80.31.00
106.92
9.5% Sales Tax
001.000.64.576.80.31.00
10.16
Total :
117.08
200036
1/17/2013
007675
EDMONDS AUTO PARTS
18331
BATTERY NO CORE
BATTERY NO CORE
001.000.64.576.80.31.00
145.43
9.5% Sales Tax
001.000.64.576.80.31.00
13.82
18350
TYPE F ATF
TYPE F ATF
001.000.64.576.80.31.00
26.95
9.5% Sales Tax
001.000.64.576.80.31.00
2.56
18361
MINI LAMP
MINI LAMP
001.000.64.576.80.31.00
5.84
Page: 16
Packet Page 43 of 198
vchlist Voucher List Page: 17
01/17/2013 1:03:43PM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
200036
1/17/2013
007675 EDMONDS AUTO PARTS
(Continued)
9.5% Sales Tax
001.000.64.576.80.31.00
0.55
18432
J/DEERE GREEN
J/DEERE GREEN
001.000.64.576.80.31.00
26.97
9.5% Sales Tax
001.000.64.576.80.31.00
2.56
18472
BATTERY
BATTERY
130.000.64.536.50.31.00
162.68
9.5% Sales Tax
130.000.64.536.50.31.00
15.45
Total :
402.81
200037
1/17/2013
069523 EDMONDS P&R YOUTH SCHOLARSHIP
CATALINE 16408
CATALINE, HANNA- MOMMY AND N
CATALINE, HANNA- MOMMY AND N
122.000.64.571.20.49.00
61.00
CATALINE, JAEDA LIN, ZUMBATOM
122.000.64.571.20.49.00
45.00
CATALINE, MAKENA JOY OF ART 1
122.000.64.571.20.49.00
55.00
GIFFORD 16411
GIFFORD SCHOLARSHIP FOR 1641
GIFFORD SCHOLARSHIP FOR 1641
122.000.64.571.20.49.00
61.00
KENNEMIR 16479
KENNEMIR-TAE KWON DO 16479
KENNEMIR-TAE KWON DO 16479
122.000.64.571.20.49.00
67.00
Total :
289.00
200038
1/17/2013
008705 EDMONDS WATER DIVISION
5-10351
23823 76TH AVE W
23823 76TH AVE W
001.000.640.576.800.470.00
34.52
Total :
34.52
200039
1/17/2013
008812 ELECTRONIC BUSINESS MACHINES
0832521
C1030 HFP02088 A 7078
Page: 17
Packet Page 44 of 198
vchlist Voucher List Page: 18
01/17/2013 1:03:43PM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice
PO # Description/Account
Amount
200039
1/17/2013
008812
ELECTRONIC BUSINESS MACHINES
(Continued)
C1030 HFP02088 A 7078
001.000.640.576.800.420.00
10.74
9.5% Sales Tax
001.000.640.576.800.420.00
1.02
Total :
11.76
200040
1/17/2013
008812
ELECTRONIC BUSINESS MACHINES
082969
CUST# MK5533 C5051 GQM52286 C
Meter charges 11/30/12 - 12/30/12 B!
001.000.310.514.230.480.00
101.74
9.5% Sales Tax
001.000.310.514.230.480.00
9.67
Total :
111.41
200041
1/17/2013
008812
ELECTRONIC BUSINESS MACHINES
083382
Meter charges for Planning C1030
Meter charges for Planning C1030
001.000.62.524.10.45.00
20.12
9.5% Sales Tax
001.000.62.524.10.45.00
1.91
083383
Meter charges for Building Dept. C10:
Meter charges for Building Dept. C10,
001.000.62.524.10.45.00
17.44
9.5% Sales Tax
001.000.62.524.10.45.00
1.66
Total :
41.13
200042
1/17/2013
074098
ERGO SYNCHRONUS SOLUTIONS
4
WWTP EMERGENCY ON -CALL REE
WWTP EMERGENCY ON -CALL RE,
414.000.656.594.320.410.10
2,502.50
Total :
2,502.50
200043
1/17/2013
066004
ESRI
92598011
ARCGIS, ARCPAD MAINTENANCE
ArcGIS & ArcPad Maintenace 1/1/13
001.000.31.518.88.48.00
13,400.00
9.5% Sales Tax
001.000.31.518.88.48.00
1,273.00
Page: 18
Packet Page 45 of 198
vchlist
Voucher List
Page: 19
01/17/2013
1:03:43PM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
200043
1/17/2013
066004
066004 ESRI
(Continued)
Total:
14,673.00
200044
1/17/2013
071859
EVISTON, SUZANNE P
2013-0106
INV#2013-0106 - KIERA - EDMOND£
BOARDING KIERA 12/30/12 TO 1/6/'
001.000.41.521.26.41.00
245.00
Total :
245.00
200045
1/17/2013
066378
FASTENAL COMPANY
WAMOU27372
Fleet - Shop Parts
Fleet - Shop Parts
511.000.657.548.680.311.00
65.23
Freight
511.000.657.548.680.311.00
4.80
9.5% Sales Tax
511.000.657.548.680.311.00
6.65
WAMOU27419
Unit 449- Parts
Unit 449- Parts
511.000.657.548.680.310.00
14.74
9.5% Sales Tax
511.000.657.548.680.310.00
1.40
WAMOU27448
Fleet Shop Parts
Fleet Shop Parts
511.000.657.548.680.311.00
63.43
Freight
511.000.657.548.680.311.00
4.80
9.5% Sales Tax
511.000.657.548.680.311.00
6.48
Total :
167.53
200046
1/17/2013
009880
FEDEX
2-134-73721
TRANSPORTATION AND SHIPPING
TRANSPORTATION AND SHIPPING
411.000.656.538.800.310.12
4.76
Total :
4.76
200047
1/17/2013
067004
FINE LINE INDUSTRIAL PRODUCTS
22463-00
WWTP A -BASIN UPGRADE PROJE(
WWTP A -BASIN UPGRADE PROJE(
414.000.656.594.320.410.10
3,168.00
Page: 19
Packet Page 46 of 198
vchlist Voucher List Page: 20
01/17/2013 1:03:43PM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice
PO # Description/Account
Amount
200047
1/17/2013
067004 FINE LINE INDUSTRIAL PRODUCTS
(Continued)
Freight
414.000.656.594.320.410.10
57.70
9.5% Sales Tax
414.000.656.594.320.410.10
306.44
Total :
3,532.14
200048
1/17/2013
072493 FIRSTLINE COMMUNICATIONS INC
129005
ETHERNET CABLE RUN PUBLIC W,
Ethernet cable network line at Public
001.000.310.518.880.410.00
160.00
9.5% Sales Tax
001.000.310.518.880.410.00
15.20
Total :
175.20
200049
1/17/2013
070855 FLEX PLAN SERVICES INC
209569
Jan 2013 Flexicommute plan fees
Jan 2013 Flexicommute plan fees
001.000.22.518.10.41.00
25.00
Total :
25.00
200050
1/17/2013
011900 FRONTIER
425-775-1344
BEACH RANGER PHONE
BEACH RANGER PHONE
001.000.64.574.35.42.00
54.49
Total :
54.49
200051
1/17/2013
011900 FRONTIER
206-188-0247
TELEMETRY MASTER SUMMARY A
TELEMETRY MASTER SUMMARY A
421.000.74.534.80.42.00
305.38
TELEMETRY MASTER SUMMARY A
423.000.75.535.80.42.00
305.37
425-774-1031
LIFT STATION #8 TWO VOICE GRAB
LIFT STATION #8 TWO VOICE GRAB
423.000.75.535.80.42.00
46.84
425-776-1281
SNO-ISLE LIBRARY ELEVATOR PHi
SNO-ISLE LIBRARY ELEVATOR PH,
001.000.66.518.30.42.00
41.76
425-776-2742
LIFT STATION #7 VOICE GRADE SF
Page: 20
Packet Page 47 of 198
vchlist Voucher List Page: 21
01/17/2013 1:03:43PM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice
PO # Description/Account
Amount
200051
1/17/2013
011900
FRONTIER
(Continued)
LIFT STATION #7 VOICE GRADE SF
423.000.75.535.80.42.00
26.02
Total :
725.37
200052
1/17/2013
012560
HACH COMPANY
8088198
WWTP LABORATORY SUPPLIES
WWTP LABORATORY SUPPLIES
411.000.656.538.800.310.31
590.77
Freight
411.000.656.538.800.310.31
37.95
9.5% Sales Tax
411.000.656.538.800.310.31
59.73
8090850
WWTP WIMS BASIC SUPPORT & M
WWTP WIMS BASIC SUPPORT & M
411.000.656.538.800.410.11
2,844.00
9.5% Sales Tax
411.000.656.538.800.410.11
270.18
8091517
WWTP LAB SUPPLIES
WWTP LAB SUPPLIES
411.000.656.538.800.310.31
41.00
9.5% Sales Tax
411.000.656.538.800.310.31
3.90
Total :
3,847.53
200053
1/17/2013
060985
HARRINGTON INDUSTRIAL PLASTICS
007E0201
ABS AIRLINES
ABS AIRLINES
423.000.76.535.80.48.11
184.10
Freight
423.000.76.535.80.48.11
27.75
Total :
211.85
200054
1/17/2013
064721
HATZENBUHLER, HAROLD
95
LEOFF 1 Reimbursement
LEOFF 1 Reimbursement
617.000.51.522.20.23.00
199.96
Total :
199.96
Page: 21
Packet Page 48 of 198
vchlist
Voucher List
Page: 22
01/17/2013
1:03:43PM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
200055
1/17/2013
006030 HDR ENGINEERING INC
00049010-B
WWTP SWITCHGEAR UPGRADE PI
WWTP SWITCHGEAR UPGRADE PI
414.000.656.594.320.410.10
31,739.71
Total :
31,739.71
200056
1/17/2013
072647 HERRERA ENVIRONMENTAL
32245
EllFN.SERVICES THRU 12/31/12
E1 FN.Services thru 12/31/12
412.200.630.594.320.410.00
329.59
Total :
329.59
200057
1/17/2013
067862 HOME DEPOT CREDIT SERVICES
7071352
WWTP 6035 3225 0095 9949
FLATE PLATES
411.000.656.538.800.350.00
16.68
9.5% Sales Tax
411.000.656.538.800.350.00
1.58
9045278
WWTP 6035 3225 0095 9949
18V BATTERIES, RECIPROCATING
411.000.656.538.800.320.00
278.00
9.5% Sales Tax
411.000.656.538.800.320.00
26.41
Total :
322.67
200058
1/17/2013
067862 HOME DEPOT CREDIT SERVICES
1033660
Street Supplies
Street Supplies
111.000.653.542.660.310.00
179.82
Traffic Control - Supplies
111.000.653.542.640.310.00
118.02
9.5% Sales Tax
111.000.653.542.660.310.00
17.08
9.5% Sales Tax
111.000.653.542.640.310.00
11.21
1044628
FAC - Supplies
FAC - Supplies
001.000.651.519.920.310.00
6.94
9.5% Sales Tax
001.000.651.519.920.310.00
0.66
Page: 22
Packet Page 49 of 198
vchlist
Voucher List
Page: 23
01/17/2013
1:03:43PM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
200058
1/17/2013 067862 HOME DEPOT CREDIT SERVICES
(Continued)
1044630
Street - Hose Mender
Street - Hose Mender
111.000.653.542.310.310.00
3.97
9.5% Sales Tax
111.000.653.542.310.310.00
0.38
1592077
PW - CO2 Alarms
9.5% Sales Tax
001.000.651.519.920.310.00
3.55
PW - CO2 Alarms
001.000.651.519.920.310.00
37.36
2033552
PS - Supplies
PS - Supplies
001.000.651.519.920.310.00
10.33
9.5% Sales Tax
001.000.651.519.920.310.00
0.98
2044505
Fac Maint Shop - Hose Kit
Fac Maint Shop - Hose Kit
001.000.651.519.920.310.00
20.96
9.5% Sales Tax
001.000.651.519.920.310.00
1.99
2084734
Sewer Truck Hose Supplies
Sewer Truck Hose Supplies
411.000.654.534.800.310.00
28.97
9.5% Sales Tax
411.000.654.534.800.310.00
2.75
3033295
Fac Maint Shop - Furnace Filters
Fac Maint Shop - Furnace Filters
001.000.651.519.920.310.00
17.91
9.5% Sales Tax
001.000.651.519.920.310.00
1.70
3040005
Fac Maint Shop Supplies
Fac Maint Shop Supplies
001.000.651.519.920.310.00
14.41
9.5% Sales Tax
Page: 23
Packet Page 50 of 198
vchlist
Voucher List
Page: 24
01/17/2013
1:03:43PM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
200058
1/17/2013 067862 HOME DEPOT CREDIT SERVICES
(Continued)
001.000.651.519.920.310.00
1.37
3040193
Fac Maint Shop Supplies
Fac Maint Shop Supplies
001.000.651.519.920.310.00
96.85
9.5% Sales Tax
001.000.651.519.920.310.00
9.20
32157
Fac Maint Shop Supplies
Fac Maint Shop Supplies
001.000.651.519.920.310.00
17.94
9.5% Sales Tax
001.000.651.519.920.310.00
1.70
4033107
Fac Maint -Shop Supplies
Fac Maint -Shop Supplies
001.000.651.519.920.310.00
29.97
9.5% Sales Tax
001.000.651.519.920.310.00
2.85
4046180
PW - Desk Supplies
PW - Desk Supplies
001.000.651.519.920.310.00
55.06
9.5% Sales Tax
001.000.651.519.920.310.00
5.23
44903
Sewer - Rope
Sewer - Rope
411.000.655.535.800.310.00
28.57
9.5% Sales Tax
411.000.655.535.800.310.00
2.71
4593318
Traffic Control - Graffitti Paint
Traffic Control - Graffitti Paint
111.000.653.542.640.310.00
45.98
9.5% Sales Tax
111.000.653.542.640.310.00
4.37
5083629
Fac Maint - Unit 95 - Supplies
Fac Maint - Unit 95 - Supplies
001.000.651.519.920.310.00
17.94
Page: 24
Packet Page 51 of 198
vchlist Voucher List Page: 25
01/17/2013 1:03:43PM City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
PO # Description/Account
Amount
200058 1/17/2013 067862 HOME DEPOT CREDIT SERVICES (Continued)
9.5% Sales Tax
001.000.651.519.920.310.00
1.70
6041543
FAC - Supplies
FAC - Supplies
001.000.651.519.920.310.00
7.74
9.5% Sales Tax
001.000.651.519.920.310.00
0.74
6041545
Sr Center CO2 Alarms
Sr Center CO2 Alarms
001.000.651.519.920.310.00
18.68
9.5% Sales Tax
001.000.651.519.920.310.00
1.77
6043585
Fac Maint - Unit 26 Supplies
Fac Maint - Unit 26 Supplies
001.000.651.519.920.310.00
14.80
9.5% Sales Tax
001.000.651.519.920.310.00
1.41
6043663
Fac Maint Shop - Supplies
Fac Maint Shop - Supplies
001.000.651.519.920.310.00
27.97
9.5% Sales Tax
001.000.651.519.920.310.00
2.66
6070015
Fac Maint Shop Blades, pic Hanking
Fac Maint Shop Blades, pic Hanking
001.000.651.519.920.310.00
51.89
9.5% Sales Tax
001.000.651.519.920.310.00
4.93
6096819
Water Supplies
Water Supplies
411.000.654.534.800.310.00
9.21
9.5% Sales Tax
411.000.654.534.800.310.00
0.87
7031032
Fac Maint Shop - Supplies
Fac Maint Shop - Supplies
Page: 25
Packet Page 52 of 198
vchlist Voucher List Page: 26
01/17/2013 1:03:43PM City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
PO # Description/Account
Amount
200058 1/17/2013 067862 HOME DEPOT CREDIT SERVICES (Continued)
001.000.651.519.920.310.00
19.88
9.5% Sales Tax
001.000.651.519.920.310.00
1.89
7034227
Fac Maint Shop - Supplies
Fac Maint Shop - Supplies
001.000.651.519.920.310.00
48.78
9.5% Sales Tax
001.000.651.519.920.310.00
4.63
7041188
PS - Supplies
PS - Supplies
001.000.651.519.920.310.00
5.98
9.5% Sales Tax
001.000.651.519.920.310.00
0.57
7041194
Parks - Flower Basket Supplies
Parks - Flower Basket Supplies
001.000.640.576.810.310.00
22.28
9.5% Sales Tax
001.000.640.576.810.310.00
2.12
7043470
Yost Park - Supplies
Yost Park - Supplies
001.000.651.519.920.310.00
9.97
9.5% Sales Tax
001.000.651.519.920.310.00
0.95
7081173
Water - Supplies
Water - Supplies
411.000.654.534.800.310.00
17.21
9.5% Sales Tax
411.000.654.534.800.310.00
1.63
8032463
PS - Supplies
PS - Supplies
001.000.651.519.920.310.00
65.25
9.5% Sales Tax
001.000.651.519.920.310.00
6.20
8045514
PS - Supplies
Page: 26
Packet Page 53 of 198
vchlist Voucher List Page: 27
01/17/2013 1:03:43PM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
200058
1/17/2013
067862 HOME DEPOT CREDIT SERVICES
(Continued)
PS - Supplies
001.000.651.519.920.310.00
13.44
9.5% Sales Tax
001.000.651.519.920.310.00
1.28
8085597
Water Supplies
Water Supplies
411.000.654.534.800.310.00
51.92
9.5% Sales Tax
411.000.654.534.800.310.00
4.93
8565515
FAC - Supplies
FAC - Supplies
001.000.651.519.920.310.00
5.98
9.5% Sales Tax
001.000.651.519.920.310.00
0.57
9045234
Library - Supplies
Library - Supplies
001.000.651.519.920.310.00
8.50
9.5% Sales Tax
001.000.651.519.920.310.00
0.81
98686
Parks - Supplies
Parks - Supplies
001.000.640.576.800.310.00
7.97
9.5% Sales Tax
001.000.640.576.800.310.00
0.76
Total :
1,246.60
200059
1/17/2013
074316 HOPPMAN, LINDA
HOPPMAN REFUND
REFUND FROM CC
REFUND FROM CC
001.000.239.200
5.00
Total :
5.00
200060
1/17/2013
074314 HOURADY MUN
3-22825
#E12-6498KRM UTILITY REFUND
#E12-6498KRM Utility refund due to
411.000.233.000
50.41
Page: 27
Packet Page 54 of 198
vchlist
Voucher List
Page: 28
01/17/2013
1:03:43PM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
200060
1/17/2013
074314
074314 HOURADY MUN
(Continued)
Total :
50.41
200061
1/17/2013
070896
HSBC BUSINESS SOLUTIONS
8941
HR City Holiday Breakfast Food
HR City Holiday Breakfast Food
001.000.220.516.100.490.00
252.21
Fac Maint - Supplies
001.000.651.519.920.310.00
319.46
Total :
571.67
200062
1/17/2013
060165
HWA GEOSCIENCES INC
23522R
E9FB.T.O. 12-01 MAT.TESTING THE
E9FB.Task Order 12-01 Material Test
412.200.630.594.320.410.00
1,918.55
23539
E9FB.T.O. 12-04 GEOTECH THRU 0
E9FB.Task Order 12-04 GeoTech thri
412.200.630.594.320.410.00
3,303.42
23642
E9FB.T.O. 12-01 MAT.TESTING THE
E9FB.Task Order 12-01 Material Test
412.200.630.594.320.410.00
1,191.00
23711
E7AA.SERVICES THRU 12/15/12
E7AA.Services thru 12/15/12
112.200.630.595.330.410.00
9,719.39
Total :
16,132.36
200063
1/17/2013
073548
INDOFF INCORPORATED
2202715
COPY PAPER - 3RD FLOOR
Copy paper - 3rd floor
001.000.220.516.100.310.00
24.00
Copy paper - 3rd floor
001.000.240.513.110.310.00
24.00
Copy paper - 3rd floor
001.000.210.513.100.310.00
24.00
HR supplies
001.000.220.516.100.310.00
51.26
9.5% Sales Tax
001.000.220.516.100.310.00
7.15
9.5% Sales Tax
001.000.240.513.110.310.00
2.28
Page: 28
Packet Page 55 of 198
vchlist
Voucher List
Page: 29
01/17/2013
1:03:43PM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
200063
1/17/2013 073548 INDOFF INCORPORATED
(Continued)
9.5% Sales Tax
001.000.210.513.100.310.00
2.28
2203506
HR OFFICE SUPPLIES
HR Office supplies
001.000.220.516.100.310.00
54.25
9.5% Sales Tax
001.000.220.516.100.310.00
5.16
Total :
194.38
200064
1/17/2013 073548 INDOFF INCORPORATED
2211476
MESSAGE STAMP, PENS
Message 5-1 stamp, Universal ballpo
001.000.31.514.23.31.00
21.47
9.5% Sales Tax
001.000.31.514.23.31.00
2.04
Total :
23.51
200065
1/17/2013 073548 INDOFF INCORPORATED
2207739
OFFICE SUPPLIES
Pop-up post -it notes
001.000.610.519.700.310.00
53.86
EXPO cleaning wipes
001.000.610.519.700.310.00
10.95
EXPO low -odor dry erase markers
001.000.610.519.700.310.00
26.84
Paper Mate pens
001.000.610.519.700.310.00
18.00
paper Mate Titanium mechanical pen,
001.000.610.519.700.310.00
10.94
Paper Mate Titanium mechanical pen
001.000.610.519.700.310.00
10.94
UHU tac adhesive
001.000.610.519.700.310.00
8.14
Brother P-Touch label tape
001.000.610.519.700.310.00
34.99
9.5% Sales Tax
001.000.610.519.700.310.00
16.59
Page: 29
Packet Page 56 of 198
vchlist
Voucher List
Page: 30
01/17/2013
1:03:43PM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
200065
1/17/2013
073548
INDOFF INCORPORATED
(Continued)
2208230
OFFICE SUPPLIES
Pop up post it notes
001.000.610.519.700.310.00
53.86
Paper mate pens
001.000.610.519.700.310.00
18.00
Smead pressboard class. folders
001.000.610.519.700.310.00
53.50
Avery metal rim key tags
001.000.610.519.700.310.00
7.42
9.5% Sales Tax
001.000.610.519.700.310.00
12.61
Total :
336.64
200066
1/17/2013
073548
INDOFF INCORPORATED
2208190
WWTP DYMO LABEL PRINTER
WWTP DYMO LABEL PRINTER
411.000.656.538.800.310.41
26.99
9.5% Sales Tax
411.000.656.538.800.310.41
2.56
Total :
29.55
200067
1/17/2013
073548
INDOFF INCORPORATED
2212548
Dymo LableWriter 450 for Diane/Plan
Dymo LableWriter 450 for Diane/Plan
001.000.62.558.60.31.00
104.99
9.5% Sales Tax
001.000.62.558.60.31.00
9.97
Total :
114.96
200068
1/17/2013
073548
INDOFF INCORPORATED
2200469
Office Supplies DSD
Office Supplies DSD
001.000.620.558.800.310.00
804.69
Total :
804.69
200069
1/17/2013
068952
INFINITY INTERNET
410951
PRESCHOOL INTERNET
PRESCHOOL INTERNET
001.000.64.575.56.42.00
15.00
Page: 30
Packet Page 57 of 198
vchlist Voucher List Page: 31
01/17/2013 1:03:43PM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
200069
1/17/2013
068952
068952 INFINITY INTERNET
(Continued)
Total :
15.00
200070
1/17/2013
014940
INTERSTATE BATTERY SYSTEMS
61220735
Unit 902 - Parts
Unit 902 - Parts
511.000.657.548.680.310.00
219.90
EQ75PO - Parts
511.100.657.594.480.640.00
186.95
9.5% Sales Tax
511.000.657.548.680.310.00
20.89
9.5% Sales Tax
511.100.657.594.480.640.00
17.76
Total :
445.50
200071
1/17/2013
065980
ISS WONDERWARE
402725
WONDERWARE RENEWAL - ONSI1
9.5% Sales Tax
411.000.656.538.800.410.22
805.13
WONDERWARE RENEWAL - ONSI1
411.000.656.538.800.410.22
8,475.00
Total :
9,280.13
200072
1/17/2013
070902
KAREN ULVESTAD PHOTOGRAPHY
ULCESTAD 16723
DIGITAL PHOTO 16723
DIGITAL PHOTO 16723
001.000.64.571.22.41.00
147.00
Total :
147.00
200073
1/17/2013
069355
KLEINFELDER INC
789253
WWTP A -BASIN UPGRADE PROFE;
WWTP A -BASIN UPGRADE PROFE;
414.000.656.594.320.410.10
1,013.76
Total :
1,013.76
200074
1/17/2013
070285
KPLU-FM
IN-1121230054
RADIO PROMOTIONAL AD 12/10 - 1
Radio promotional ad 12/10-12/16/12
001.000.240.513.110.440.00
925.00
Total :
925.00
200075
1/17/2013
017050
KWICK'N KLEEN CAR WASH
01072013-02
CAR WASHES FROM DEC AND OC'
CAR WASHES FROM DEC AND OC'
Page: 31
Packet Page 58 of 198
vchlist Voucher List Page: 32
01/17/2013 1:03:43PM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice
PO # Description/Account
Amount
200075
1/17/2013
017050
KWICK'N KLEEN CAR WASH
(Continued)
001.000.640.576.800.310.00
10.06
Total :
10.06
200076
1/17/2013
017050
KWICK'N KLEEN CAR WASH
01072013-01
INV#01072013-01 - EDMONDS PD
15 CAR WASHES @ $5.03 12/2012
001.000.410.521.220.480.00
75.45
Total :
75.45
200077
1/17/2013
017050
KWICK'N KLEEN CAR WASH
01072013-03
City Cars - Diesel Fuel
Unleaded Fuel
511.000.657.548.680.340.11
2,848.00
City Cars - Diesel Fuel
511.000.657.548.680.340.10
609.16
Total :
3,457.16
200078
1/17/2013
066522
LAKESIDE INDUSTRIES INC
324356MB
Water - Patching EZ Street Asphalt
Water - Patching EZ Street Asphalt
411.000.654.534.800.310.00
714.00
9.5% Sales Tax
411.000.654.534.800.310.00
67.83
3243771 MB
Water - Patching EZ Street Asphalt
Water - Patching EZ Street Asphalt
411.000.654.534.800.310.00
612.00
9.5% Sales Tax
411.000.654.534.800.310.00
58.14
Total :
1,451.97
200079
1/17/2013
070478
LANE COMMUNICATIONS INC
2065
MAIN ST FIBER CONSULTING
Main St Fiber consulting
001.000.310.518.870.480.00
150.00
9.5% Sales Tax
001.000.310.518.870.480.00
14.25
2171
6TH & MAIN ST FIBER RUN
6th & Main St fiber run
001.000.310.518.870.480.00
4,778.00
Page: 32
Packet Page 59 of 198
vchlist
Voucher List
Page: 33
01/17/2013
1:03:43PM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
200079
1/17/2013
070478 LANE COMMUNICATIONS INC
(Continued)
9.5% Sales Tax
001.000.310.518.870.480.00
453.91
2176
CITY PARK FIBER RUN
SR104 & Pine St to Dayton St fiber ru
001.000.310.518.870.480.00
22,381.27
9.5% Sales Tax
001.000.310.518.870.480.00
2,126.22
2177
CITY PARK TO PORT FIBER RUN
Additional costs for Hwy 104/Dayton
001.000.310.518.870.480.00
7,500.58
9.5% Sales Tax
001.000.310.518.870.480.00
712.56
Total :
38,116.79
200080
1/17/2013
068711 LAWN EQUIPMENT SUPPLY
1013-133
SHINDAIWA
SHINDIAWA
001.000.64.576.80.24.00
22.99
9.5% Sales Tax
001.000.64.576.80.24.00
2.18
12012-108
BLOWER BAND
BLOWER BAND
001.000.640.576.800.240.00
46.67
9.5% Sales Tax
001.000.640.576.800.240.00
4.43
Total :
76.27
200081
1/17/2013
073603 LIGHTHOUSE LAW GROUP PLLC
20092 expenses
11-12 EXPENSES
11-12 reimbursement for expenses -
001.000.360.515.100.410.00
873.73
JAN-2013
01-13 LEGAL FEES
01-13 Legal Fees
001.000.36.515.31.41.00
32,000.00
Total :
32,873.73
200082
1/17/2013
001780 MAGIC TOYOTA SCION
T005467547
Unit 15 - Key Programming
Page: 33
Packet Page 60 of 198
vchlist
Voucher List
Page: 34
01/17/2013
1:03:43PM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
200082
1/17/2013
001780 MAGIC TOYOTA SCION
(Continued)
Unit 15 - Key Programming
511.000.657.548.680.480.00
509.60
9.5% Sales Tax
511.000.657.548.680.480.00
48.42
Total :
558.02
200083
1/17/2013
020039 MCMASTER-CARR SUPPLY CO
43237928
WWTP NON -POTABLE WATER UP(
WWTP NON -POTABLE WATER UP(
414.000.656.594.320.650.10
12.96
Freight
414.000.656.594.320.650.10
6.29
Total :
19.25
200084
1/17/2013
069053 MICRO COM SYSTEMS LTD
15931
Microfilm subdivisions and plats
Microfilm subdivisions and plats
001.000.620.558.600.490.00
592.58
15932
Microfilm 2007 Land Use Apps
Microfilm 2007 Land Use Apps
001.000.620.558.600.490.00
604.98
Total :
1,197.56
200085
1/17/2013
073625 NANCY ROTTLE
Rottle Landsscape
Consulting for Westgate Review Proc
Consulting for Westgate Review Proc
001.000.620.558.600.410.00
3,105.00
Total :
3,105.00
200086
1/17/2013
063034 NCL
314962
WWTP LABORATORY CHEMICALS
WWTP LABORATORY CHEMICALS
411.000.656.538.800.310.31
223.90
Freight
411.000.656.538.800.310.31
62.95
Total :
286.85
200087
1/17/2013
064215 NORTHWEST PUMP & EQUIP CO
2368801-01
Fleet Fuel Island Installation
Fleet Fuel Island Installation
Page: 34
Packet Page 61 of 198
vchlist
Voucher List
Page: 35
01/17/2013
1:03:43PM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
200087
1/17/2013
064215 NORTHWEST PUMP & EQUIP CO
(Continued)
511.000.657.548.680.480.00
254.02
9.5% Sales Tax
511.000.657.548.680.480.00
24.13
2368807-00
Fleet Fuel Island Installation
Fleet Fuel Island Installation
511.000.657.548.680.480.00
2,800.00
9.5% Sales Tax
511.000.657.548.680.480.00
266.00
2376603-00
Fleet- Pump Electronics - Installation
Fleet- Pump Electronics - Installation
511.000.657.548.680.480.00
5,934.69
9.5% Sales Tax
511.000.657.548.680.480.00
563.79
Total :
9,842.63
200088
1/17/2013
025690 NOYES, KARIN
000 00 350
Planning Board minutes on 1/9/13
Planning Board minutes on 1/9/13
001.000.62.558.60.41.00
416.00
Total :
416.00
200089
1/17/2013
070306 OBERG, WILLIAM
96
LEOFF 1 Reimbursement
LEOFF 1 Reimbursement
009.000.39.517.37.23.00
1,240.69
Total :
1,240.69
200090
1/17/2013
063511 OFFICE MAX INC
912206
OFFICE SUPPLIES
FWX CVR AND BIRTH LET BLK
001.000.64.571.21.31.00
28.43
9.5% Sales Tax
001.000.64.571.21.31.00
2.71
Total :
31.14
200091
1/17/2013
063511 OFFICE MAX INC
816947
INV#816947 ACCT#520437 250POL
BANKERS BOX RECYCLED STORA
001.000.41.521.80.31.00
81.08
Page: 35
Packet Page 62 of 198
vchlist Voucher List Page: 36
01/17/2013 1:03:43PM City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
PO # Description/Account
Amount
200091 1/17/2013 063511 OFFICE MAX INC (Continued)
9.5% Sales Tax
001.000.41.521.80.31.00
7.70
851210
1NV#851210 ACCT#520437 250POL
TWO TONE DESK LAMP
001.000.41.521.80.31.00
22.50
POST IT NOTES -SIGN HERE
001.000.41.521.80.31.00
5.03
RETRACTABLE PENS
001.000.41.521.80.31.00
9.79
RETRACTABLE SHARPIE PENS
001.000.41.521.80.31.00
5.21
MESH DESK ORGANIZER
001.000.41.521.80.31.00
24.50
HANGING FILE FOLDERS -LETTER
001.000.41.521.80.31.00
7.83
SHARPIE BLACK PENS
001.000.41.521.80.31.00
17.06
EXPO NEON DRY ERASE MARKER:
001.000.41.521.80.31.00
7.07
MARKERBOARD TOWELETTES
001.000.41.521.80.31.00
7.12
HANGLING FILE FOLDERS -LEGAL
001.000.41.521.80.31.00
21.17
9.5% Sales Tax
001.000.41.521.80.31.00
12.09
855471
INV#855471 ACCT#520437 250POL
CD LABEL APPLICATOR
001.000.41.521.80.31.00
6.33
9.5% Sales Tax
001.000.41.521.80.31.00
0.60
897196
INV#897196 ACCT#520437 250POL
TWO TONE DESK LAMP
001.000.41.521.80.31.00
22.50
9.5% Sales Tax
Page: 36
Packet Page 63 of 198
vchlist
Voucher List
Page: 37
01/17/2013
1:03:43PM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
200091
1/17/2013
063511
OFFICE MAX INC
(Continued)
001.000.41.521.80.31.00
2.13
897364
INV#897364 ACCT#520437 250POL
BANKERS BOX RECYCLED STORA
001.000.41.521.80.31.00
40.54
9.5% Sales Tax
001.000.41.521.80.31.00
3.85
Total :
304.10
200092
1/17/2013
063511
OFFICE MAX INC
797810
OFFICE SUPPLIES
Office Supplies
001.000.25.514.30.31.00
106.02
9.5% Sales Tax
001.000.25.514.30.31.00
10.07
Total :
116.09
200093
1/17/2013
068709
OFFICETEAM
37084053
Pamela Haldane - Temp HR services
Pamela Haldane - Temp HR services
001.000.22.518.10.41.00
508.94
Total :
508.94
200094
1/17/2013
073221
ORCHID CELLMARK INC
010-055541
INV#010-055541 - EDMONDS PD
1 FORENSIC -NON SWAB #12-1734
001.000.410.521.210.410.00
30.00
1 FORENSIC SAMPLE #12-1734
001.000.410.521.210.410.00
305.00
010-055542
INV#010-055542 - EDMONDS PD
4 FORENSIC SERVICES #12-0240
001.000.410.521.210.410.00
1,220.00
3 OTHER FORENSIC #12-0240
001.000.410.521.210.410.00
90.00
Total :
1,645.00
200095
1/17/2013
027060
PACIFIC TOPSOILS
144871
TOPSOIL
TOPSOIL
001.000.64.576.80.47.00
73.50
Page: 37
Packet Page 64 of 198
vchlist
Voucher List
Page: 38
01/17/2013
1:03:43PM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
200095
1/17/2013
027060
PACIFIC TOPSOILS
(Continued)
144882
TOPSOIL
TOPSOIL
001.000.64.576.80.47.00
94.50
144891
TOPSOIL
TOPSOIL
001.000.64.576.80.47.00
94.50
144901
TOP SOIL
TOP SOIL
001.000.64.576.80.47.00
94.50
Total :
357.00
200096
1/17/2013
065051
PARAMETRIX INC
14-79521
E7AA.SERVICES THRU 11/24/12
E7AA.Services thru 11/24/12
112.200.630.595.330.410.00
1,685.47
14-79591
E7AA.SERVICES THRU 12/31/12
E7AA.Services thru 12/31/12
112.200.630.595.330.410.00
1,563.67
14-79592
E1FD.SERVICES THRU DECEMBEF
E1 FD.Services thru December 2012
412.200.630.594.320.410.00
6,809.00
Total :
10,058.14
200097
1/17/2013
073940
PEDERSON ASSOCIATES INC
12407
E6DA.SERVICES THRU 12/31/12
E6DA.Services thru 12/31/12
125.000.640.594.750.410.00
4,049.52
Total :
4,049.52
200098
1/17/2013
074312
PELTRAM PLUMBING
BLD20130027
Commercial project - not an online
Commercial project - not an online
001.000.257.620
245.00
Total :
245.00
200099
1/17/2013
063951
PERTEET ENGINEERING INC
20100166.000-18
E2DB.SERVICES THRU 12/30/12
E2DB.Services thru 12/30/12
132.000.640.594.760.410.00
580.04
Page: 38
Packet Page 65 of 198
vchlist Voucher List Page: 39
01/17/2013 1:03:43PM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
200099
1/17/2013
063951 PERTEET ENGINEERING INC
(Continued)
20110010.000-17
E7AC.SERVICES THRU 12/30/12
E7AC.Services thru 12/30/12
112.200.630.595.330.410.00
16,127.23
Total :
16,707.27
200100
1/17/2013
068411 PHILLIPS 66 - CONOCO 76
683
Unit 66 - Fuel
Unit 66 - Fuel
511.000.657.548.680.340.10
263.00
Unit 37 - Fuel
511.000.657.548.680.340.11
46.00
Unit 36 - Fuel
511.000.657.548.680.340.11
68.36
Svc Fees
511.000.657.548.680.340.11
26.56
Total :
403.92
200101
1/17/2013
028860 PLATT ELECTRIC SUPPLY INC
3061139
WWTP ELECTRICAL SUPPLIES
WWTP ELECTRICAL SUPPLIES
411.000.656.538.800.310.22
107.80
9.5% Sales Tax
411.000.656.538.800.310.22
10.24
3075559
WWTP ELECTRICAL SUPPLIES
WWTP ELECTRICAL SUPPLIES
411.000.656.538.800.310.22
39.35
9.5% Sales Tax
411.000.656.538.800.310.22
3.74
3076063
WWTP ELECTRICAL SUPPLIES
WWTP ELECTRICAL SUPPLIES
411.000.656.538.800.310.22
9.40
9.5% Sales Tax
411.000.656.538.800.310.22
0.89
Total :
171.42
200102
1/17/2013
071811 PONY MAIL BOX & BUSINESS CTR
2000
UPS GROUND SHIPPING TO ADVAI
UPS GROUND SHIPPING TO ADVAI
Page: 39
Packet Page 66 of 198
vchlist
Voucher List
Page: 40
01/17/2013
1:03:43PM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
200102
1/17/2013
071811 PONY MAIL BOX & BUSINESS CTR
(Continued)
411.000.656.538.800.420.00
13.31
WWTP SHIPPING COST
411.000.656.538.800.420.00
47.23
Total :
60.54
200103
1/17/2013
030780 QUIRING MONUMENTS INC
00000132729
PILLOW INSCRIPTIONS
PILLOW INSCRIPTIONS PETERSOI`
130.000.640.536.200.340.00
90.00
Total :
90.00
200104
1/17/2013
070955 R&R STAR TOWING
80626
INV#80626 - EDMONDS PD
TOW 2004 CHEV PICKUP #B60279,
001.000.41.521.22.41.00
158.00
9.5% Sales Tax
001.000.41.521.22.41.00
15.01
Total :
173.01
200105
1/17/2013
074156 RAZZ CONSTRUCTION INC
E9GA.Pmt 1
E9GA.PMT 1 THRU 12/27/12
E9GA.Pmt 1 thru 12/27/12
412.300.630.594.320.650.00
52,978.84
Total :
52,978.84
200106
1/17/2013
070042 RICOH USA INC
88281750
Rent on reception copier for biling
Rent on reception copier for biling
001.000.62.524.10.45.00
30.66
88326869
Rent on Engineering color copier for
Renton Engineering color copier for
001.000.62.524.10.45.00
443.48
88326870
Rent on large copier for billing period
Rent on large copier for billing period
001.000.62.524.10.45.00
827.00
Total :
1,301.14
200107
1/17/2013
074014 SAIC ENERGY, ENVIRONMENT &
03-674
E1FM.SERVICES THRU 12/7/12
E1 FM.Services thru 12/7/12
412.200.630.594.320.410.00
11,355.71
Page: 40
Packet Page 67 of 198
vchlist
Voucher List
Page: 41
01/17/2013
1:03:43PM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
200107
1/17/2013
074014 SAIC ENERGY, ENVIRONMENT &
(Continued)
03-694
E1FM.SERVICES THRU 12/31/12
Ell FM.Services thru 12/31/12
412.200.630.594.320.410.00
2,407.99
Total :
13,763.70
200108
1/17/2013
037225 SCCFOA
2013
ANNUAL DUES
2013 dues, City Clerk & Deputy City
001.000.25.514.30.49.00
50.00
Total :
50.00
200109
1/17/2013
074083 SCHREIBER STARLING & LANE
4
FAC - ADA Improvements and Repla(
FAC - ADA Improvements and Repla(
116.000.651.519.920.410.00
4,050.00
Total :
4,050.00
200110
1/17/2013
070115 SHANNON & WILSON INC
87861
E2FB.SERVICES THRU 12/29/12
E2FB.Services thru 12/29/12
412.200.630.594.320.410.00
10,415.60
87886
E21FC.SERVICES THRU 12/29/12
E2FC.Services thru 12/29/12
412.200.630.594.320.410.00
763.04
87887
E2FC.WILLOW CREEK.SERVICES l
E2FC.Willow Creek.Services thru 12/
412.200.630.594.320.410.00
7,599.37
Total :
18,778.01
200111
1/17/2013
071725 SKAGIT GARDENS INC
52198986
FLOWER PROGRAM
FLOWER PROGRAM
125.000.64.576.80.31.00
318.97
Total :
318.97
200112
1/17/2013
036955 SKY NURSERY
44377
PLANT STARTS, FLOWER PROGRF
PLANT STARTS, FLOWER PROGW
001.000.64.576.81.31.00
68.97
9.5% Sales Tax
001.000.64.576.81.31.00
6.55
Page: 41
Packet Page 68 of 198
vchlist
Voucher List
Page: 42
01/17/2013
1:03:43PM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
200112
1/17/2013
036955 036955 SKY NURSERY
(Continued)
Total :
75.52
200113
1/17/2013
037303 SNO CO FIRE DIST # 1
13-102
ENTITY SHARE OF RFA CONSULT
Entity share of Regional Fire Authority
001.000.110.550.100.490.00
1,660.27
Total :
1,660.27
200114
1/17/2013
037375 SNO CO PUD NO 1
2006-5085-1
600 3RD AVE S
600 3RD AVE S
001.000.640.576.800.470.00
70.65
2006-5164-4
600 3RD AVE S
6003RD AVE S
001.000.640.576.800.470.00
1,015.70
2008-6924-6
250 6TH AVE N
250 6TH AVE N
001.000.640.576.800.470.00
301.14
2011-8453-8
23700 104TH AVE W
23700 104TH AVE W
001.000.640.576.800.470.00
260.30
2013-8327-0
603 3RD AVE S
603 3RD AVE S
001.000.640.576.800.470.00
33.24
2014-5305-7
251 6TH AVE N
251 6TH AVE N
001.000.640.576.800.470.00
386.41
2021-1448-4
600 3RD AVE S
600 3RD AVE S
001.000.640.576.800.470.00
425.54
Total :
2,492.98
200115
1/17/2013
037375 SNO CO PUD NO 1
2005-9488-5
TRAFFIC LIGHT 22400 76TH AVE W
TRAFFIC LIGHT 22400 76TH AVE W
111.000.653.542.640.470.00
88.77
2011-5142-0
PEDEST CAUTION LIGHT 21506 84'
PEDEST CAUTION LIGHT 21506 84'
111.000.653.542.640.470.00
33.24
Page: 42
Packet Page 69 of 198
vchlist
Voucher List
Page: 43
01/17/2013
1:03:43PM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
200115
1/17/2013
037375 SNO CO PUD NO 1
(Continued)
2011-8789-5
TRAFFIC LIGHT 21132 76TH AVE W
TRAFFIC LIGHT 21132 76TH AVE W
111.000.653.542.640.470.00
37.08
2015-0127-7
LIST STATION #14 7905 1/2 211TH I
LIST STATION #14 7905 1/2 211TH 1
411.000.655.535.800.470.00
34.28
2021-9128-4
PEDEST CAUTION LIGHT 7801 212-
PEDEST CAUTION LIGHT 7801 212-
111.000.653.542.630.470.00
34.28
2025-7952-0
WWTP ENERGY MANAGEMENT SE
WWTP ENERGY MANAGEMENT SE
411.000.656.538.800.471.61
8.41
Total :
236.06
200116
1/17/2013
037376 SNO CO PUD NO 1
FiberPermits
CITY PARK TO CEMETERY FIBER F
Fiber run permits City Park to CemetE
001.000.31.518.87.49.00
922.00
Total :
922.00
200117
1/17/2013
006630 SNOHOMISH COUNTY
SOW5005
SOLID WASTE CHARGES DECEMB
SOLID WASTE CHARGES DECEMB
001.000.640.576.800.470.00
261.00
Total :
261.00
200118
1/17/2013
037800 SNOHOMISH HEALTH DISTRICT
CEDM
Street/Storm Vaccines 1-653 and 5-6
Street/Storm Vaccines 1-653 and 5-6
111.000.653.542.900.410.00
101.60
Street/Storm Vaccines 1-653 and 5-6
411.000.652.542.900.410.00
533.40
Total :
635.00
200119
1/17/2013
038300 SOUND DISPOSAL CO
103583
CIVIC CENTER 250 5TH AVE N
CIVIC CENTER 250 5TH AVE N
001.000.651.519.920.470.00
550.68
103584
WWTP 200 2ND AVE S / RECYCLIN
Page: 43
Packet Page 70 of 198
vchlist
Voucher List
Page: 44
01/17/2013
1:03:43PM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
200119
1/17/2013 038300 SOUND DISPOSAL CO
(Continued)
WWTP 200 2ND AVE S / RECYCLIN
411.000.656.538.800.475.66
29.95
103585
FRANCES ANDERSON CENTER 701
FRANCES ANDERSON CENTER 701
001.000.651.519.920.470.00
674.47
103586
SNO-ISLE LIBRARY 650 MAIN ST
SNO-ISLE LIBRARY 650 MAIN ST
001.000.651.519.920.470.00
637.56
103588
CITY HALL 121 5TH AVE N
CITY HALL 121 5TH AVE N
001.000.651.519.920.470.00
459.89
Total :
2,352.55
200120
1/17/2013 060371 STANDARD INSURANCE CO
1/1/13
LTD PREMIUMS - 4TH QUARTER 2C
LTD premiums - 4th quarter 2012
001.000.220.516.100.410.00
107.33
Total :
107.33
200121
1/17/2013 039775 STATE AUDITOR'S OFFICE
L96453
DEC-12 AUDIT FEES
December-12 Audit Fees
001.000.390.519.900.510.00
1,354.32
December-12 Audit Fees
411.000.652.542.900.510.00
67.72
December-12 Audit Fees
411.000.654.534.800.510.00
225.72
December-12 Audit Fees
411.000.655.535.800.510.00
225.72
December-12 Audit Fees
411.000.656.538.800.510.00
225.72
December-12 Audit Fees
111.000.653.543.300.510.00
67.72
December-12 Audit Fees
511.000.657.548.680.510.00
90.28
Total :
2,257.20
Page: 44
Packet Page 71 of 198
vchlist Voucher List Page: 45
01/17/2013 1:03:43PM City of Edmonds
Bank code : usbank
Voucher Date Vendor
200122 1/17/2013 046200 STATE OF WASHINGTON
200123 1/17/2013 073549 STERRETT CONSULTING LLC
200124 1/17/2013 040430 STONEWAY ELECTRIC SUPPLY
200125 1/17/2013 070837 SUNBELT RENTALS INC
Invoice
4Q-12
1201-06
S100396657.001
38063274-001
200126 1/17/2013 040917 TACOMA SCREW PRODUCTS INC 30304662
200127 1/17/2013 074299 TEKNON CORPORATION 15687
PO # Description/Account
4Q-12 LEASEHOLD TAX LIABILITY
4Q-12 Leasehold Tax Liability
001.000.237.220
Total
Consulting for Westgate Review Proc
Consulting for Westgate Review Proc
001.000.620.558.600.410.00
Total
City Hall - Switch
City Hall - Switch
001.000.651.519.920.310.00
Sr Center - Elect Supplies
001.000.651.519.920.310.00
9.5% Sales Tax
001.000.651.519.920.310.00
Total
LIFT FOR LIGHTS ON PLAZA TREE
MANLIFT
001.000.64.576.80.45.00
Freight
001.000.64.576.80.45.00
9.5% Sales Tax
001.000.64.576.80.45.00
Total
WWTP MECHANICAL SUPPLIES
WWTP MECHANICAL SUPPLIES
411.000.656.538.800.310.21
9.5% Sales Tax
411.000.656.538.800.310.21
Total
WWTP FIBER OPTIC PROJECT PR(
Amount
5,117.09
5,117.09
1,917.50
1,917.50
75.52
62.14
13.08
150.74
400.00
209.48
57.91
667.39
252.76
24.01
276.77
Page: 45
Packet Page 72 of 198
vchlist
Voucher List
Page: 46
01/17/2013
1:03:43PM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
200127
1/17/2013
074299 TEKNON CORPORATION
(Continued)
WWTP FIBER OPTIC PROJECT PR(
414.000.656.594.320.410.10
25,861.00
9.5% Sales Tax
414.000.656.594.320.410.10
2,456.80
Total :
28,317.80
200128
1/17/2013
069576 THE BANK OF NEW YORK MELLON
111-1538019
EDMGO03
Unlimited Tax General Obligation
001.000.39.592.19.89.00
301.75
111-1538020
EDMLTGO07
Washington Limited Tax General
001.000.39.592.19.89.00
176.27
111-1539963
EDMWATREF11
Water & Sewer Improvement & Refur
422.000.72.592.31.89.00
83.41
Water & Sewer Improvement & Refur
421.000.74.592.34.89.00
174.69
Water & Sewer Improvement & Refur
423.000.75.592.35.89.00
29.70
Water & Sewer Improvement & Refur
423.000.76.592.35.89.00
3.83
Water & Sewer Improvement & Refur
423.100.76.592.39.89.00
7.55
Total :
777.20
200129
1/17/2013
009350 THE DAILY HERALD COMPANY
i01806052-01062013
CONCESSIONS RFP AD
CONCESSIONS RFP AD
001.000.64.571.22.44.00
72.24
Total :
72.24
200130
1/17/2013
009350 THE DAILY HERALD COMPANY
1804987
Legal Notice Gifford (PLN2012-0041)
Legal Notice Gifford (PLN2012-0041)
001.000.620.558.600.440.00
72.24
Total :
72.24
Page: 46
Packet Page 73 of 198
vchlist
01/17/2013
1:03:43PM
Voucher List
City of Edmonds
Page: 47
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
200131
1/17/2013
027269 THE PART WORKS INC
350055
Library - Toilet Support
Library - Toilet Support
001.000.651.519.920.310.00
96.25
Freight
001.000.651.519.920.310.00
8.96
9.5% Sales Tax
001.000.651.519.920.310.00
10.00
Total :
115.21
200132
1/17/2013
066056 THE SEATTLE TIMES
307518
WWTP LEGAL ADVERTISING
WWTP LEGAL ADVERTISING
411.000.656.538.800.420.00
1,296.30
Total :
1,296.30
200133
1/17/2013
068256 TOTEM ELECTRIC OF TACOMA INC
E6MA.Pmt 1
E6MA.PMT 1 THRU 12/31/12
E6MA.Pmt 1 thru 12/31/12
129.000.240.595.700.650.00
84,175.12
Total :
84,175.12
200134
1/17/2013
070774 ULINE INC
48478663
INV#48478663 CUST#2634605 - EDI
9X12 RECLOSABLE BAGS
001.000.41.521.80.31.00
97.00
HEAVY DUTY INDUSTRIAL TAPE
001.000.41.521.80.31.00
118.80
Freight
001.000.41.521.80.31.00
19.24
9.5% Sales Tax
001.000.41.521.80.31.00
22.34
Total :
257.38
200135
1/17/2013
062693 US BANK
4675
P&R CREDIT CARD PAYMENT
METALISTS TREE GUARDS FOR M,
001.000.640.576.800.310.00
394.20
AMERICAN FOR THE ARTS MEMBE
117.100.640.573.100.490.00
150.00
OFFICE SUPPLIES
Page: 47
Packet Page 74 of 198
vchlist
Voucher List
Page: 48
01/17/2013
1:03:43PM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
200135
1/17/2013 062693 US BANK
(Continued)
001.000.640.576.800.310.00
44.85
PAINT FOR PRESCHOOL
001.000.640.575.560.310.00
32.28
PENS FOR WOTS
117.100.640.573.100.310.00
273.90
WRPA REGISTRATION
001.000.640.574.100.490.00
269.00
4675 A
P&R CC PAYMENT
PARKS SUPPLIES
001.000.64.576.80.31.00
46.09
NEW SHELVING FOR P7R
001.000.64.571.22.31.00
426.95
6254
P&R DIRECTOR CC
ANTHONY'S HOMEPORT, HR
001.000.220.516.100.490.00
50.00
CHAIR AND PROJECTOTR
001.000.640.574.100.310.00
832.18
Total :
2,519.45
200136
1/17/2013 062693 US BANK
5923
PARKING TPA BOARD MTG SNO C(
Parking while attending TPA Board
001.000.610.519.700.430.00
6.00
5923
WEBINAR ECONOMIC DEVELOPME
Webinar for Econ Dev "How Can a
001.000.61.558.70.49.00
135.00
Total :
141.00
200137
1/17/2013 062693 US BANK
3181
INV#3181 01/07/13 - BARD - EDMO�
MINDFLASH-MO FEE FOR ONLINEI
001.000.410.521.400.490.00
179.10
CASE & HOLSTER FOR IPHONE
001.000.410.521.220.310.00
59.64
BATES BOOTS - BARD
001.000.410.521.400.240.00
145.58
CAR CHARGE FOR IPOHNE
Page: 48
Packet Page 75 of 198
vchlist
Voucher List
Page: 49
01/17/2013
1:03:43PM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
200137
1/17/2013 062693 US BANK
(Continued)
001.000.410.521.210.310.00
19.82
USB SYNC CABLE FOR IPAD/IPHOI
001.000.410.521.220.310.00
24.50
ITEM TO USE AS SAGE TARGET
001.000.410.521.400.310.00
24.04
REG. STREET SURVIVAL -COMPTC
001.000.410.521.400.490.00
199.00
TLO SEARCHES 12/2012
001.000.410.521.210.410.00
14.75
3314
INV#3314 01/07/13 - LAWLESS - ED
FEE TO CONVERT ART WORK
001.000.410.521.100.310.00
136.00
3520
INV#3520 01/07/13 TRAINING - EDP
FUEL - WLEEA - JONES
001.000.410.521.400.430.00
115.00
CAR WASH - WLEEA - JONES
001.000.410.521.400.430.00
8.00
FUEL - WLEEA - JONES
001.000.410.521.400.430.00
83.00
7914
INV#7914 01/07/13 THOMPSON - EI
RETIREMENT PLAQUE-BLACKBURI
001.000.410.521.100.310.00
90.00
RETIREMENT PLAQUE -NELSON
001.000.410.521.100.310.00
90.00
HOT SOLO BISTRO CUPS
001.000.410.521.100.310.00
44.13
Total :
1,232.56
200138
1/17/2013 062693 US BANK
3249
POSTAGE FOR PASSPORTS
POSTAGE FOR PASSPORTS
001.000.230.512.500.420.00
49.00
Total :
49.00
200139
1/17/2013 062693 US BANK
3447
IT Supervisor Advertising -Indeed.cor
IT Supervisor Advertising -Indeed.cor
Page: 49
Packet Page 76 of 198
vchlist
Voucher List
Page: 50
01/17/2013
1:03:43PM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
200139
1/17/2013 062693 US BANK
(Continued)
001.000.22.518.10.44.00
3.17
3447
IS SUPERVISOR, MEADOWDALE R
IS Supervisor, Meadowdale Preschoc
001.000.220.516.100.440.00
150.00
Total :
153.17
200140
1/17/2013 062693 US BANK
2143
SERVER, CABLES, BACKUP UNITS
Apple online store - Lightning Digital
001.000.310.518.880.490.00
371.22
TigerDirect.com - APC Back -UPS ES
001.000.310.518.880.480.00
340.52
HP Direct - HP 4GB DDR3 1600 SOC
001.000.310.518.880.480.00
36.14
Newegg.com - HS-25 RT Cable Item
001.000.310.518.880.480.00
29.02
HP Direct - P4540sU5321 MQX500N>
001.000.310.518.880.480.00
748.98
CDW Government - Buffalo TeraStati
001.000.310.518.880.350.00
2,400.70
2143
BOOKS
Amazon Marketplace - Management i
001.000.31.518.88.49.00
22.20
Amazon Marketplace - CCNP Routinc
001.000.31.518.88.49.00
102.05
Amazon.com - Linux All -in -one for
001.000.31.518.88.49.00
38.45
2672
GIS WORKSHOP, MITEL IP PHONE
Encryptomatic - PstViewer Pro email
001.000.310.518.880.490.00
69.99
New Urban Research - Gis Essential
001.000.310.518.880.490.00
250.00
Atlasphones.com - Mltel 5235 IP Pho
001.000.310.518.880.420.00
86.00
76 - Olympic View Deli fuel for IT
001.000.310.518.880.490.00
46.59
Page: 50
Packet Page 77 of 198
vchlist
Voucher List
Page: 51
01/17/2013
1:03:43PM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
200140
1/17/2013
062693 US BANK
(Continued)
Telecom creastions - Mitel Line
001.000.310.518.880.480.00
156.10
Cables for Less - 1 & 3 meter
001.000.310.518.880.480.00
198.20
3470
AWC CITY LEGIS ACTION CONFER
AWC City Legislative Action Conferer
001.000.210.513.100.490.00
135.00
5506
PSFO MEETING, IT SUPERVISOR N
Chanterelle - Meeting for IT Supervisc
001.000.310.518.880.490.00
37.89
Puget Sound Finance Officers
001.000.310.514.100.490.00
25.00
Total :
5,094.05
200141
1/17/2013
062693 US BANK
3686
DECEMBER MAYOR'S LUNCHEON
Parking for ST
001.000.210.513.100.430.00
24.00
Jan Mayor's luncheon
001.000.210.513.100.490.00
10.53
Total :
34.53
200142
1/17/2013
062693 US BANK
8313
ENG CREDIT CARD CHARGES DEC
CTR Grant Incentives - 12/2012
001.000.390.517.900.490.00
150.00
Total :
150.00
200143
1/17/2013
062693 US BANK
2985
WWTP ELECTRICAL SUPPLIES
WWTP ELECTRICAL SUPPLIES
411.000.656.538.800.310.22
77.90
WWTP MECHANICAL SUPPLIES
411.000.656.538.800.310.21
22.96
WWTP FUEL
411.000.656.538.800.320.00
44.95
WWTP LABORATORY SUPPLIES
411.000.656.538.800.310.31
587.10
Page: 51
Packet Page 78 of 198
vchlist
Voucher List
Page: 52
01/17/2013
1:03:43PM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
200143
1/17/2013 062693 US BANK
(Continued)
WWTP WORKING LUNCH
411.000.656.538.800.310.00
57.88
WWTP EMPLOYMENT AD
411.000.656.538.800.440.00
200.00
Total :
990.79
200144
1/17/2013 062693 US BANK
3405
Suntoyo - PS Thermostat Controller
Suntoyo - PS Thermostat Controller
001.000.651.519.920.310.00
879.94
Lowes - Fac Maint - Ice Grips
001.000.651.519.920.420.00
15.84
Best Buy - Fac Maint - Treads
001.000.651.519.920.490.00
27.35
Sears - PW - Parts
001.000.651.519.920.310.00
165.31
3405
Guardian Sec - Old PW Monthly Fee
Guardian Sec - Old PW Monthly Fee
001.000.66.518.30.48.00
55.00
3546
Green River CC - Water Class - J We
Green River CC - Water Class - J We
411.000.654.534.800.490.00
185.00
Beacon Graphics - Traffic Control -
111.000.653.542.640.310.00
87.30
Svc Fees
111.000.653.542.640.310.00
8.81
8305
Svc Fee
Svc Fee
001.000.65.519.91.31.00
4.27
Total :
1,428.82
200145
1/17/2013 062693 US BANK
6045
iPad merchandise for the Planning Di
iPad merchandise for the Planning Di
001.000.620.558.600.490.00
75.93
iPad app - Chave
001.000.620.558.600.490.00
10.94
Page: 52
Packet Page 79 of 198
vchlist Voucher List Page: 53
01/17/2013 1:03:43PM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice
PO # Description/Account
Amount
200145
1/17/2013
062693 US BANK
(Continued)
iPhone merchandise Planning
001.000.620.558.600.490.00
11.99
Print cartridges for receipt machine D
001.000.620.558.800.310.00
91.24
iPad app for Leif Bjorback
001.000.620.524.100.490.00
15.32
Sno County Recording copy of easen
412.200.630.594.320.410.00
9.00
6045
In -Situ RS-232 TROLL Com Cable Cc
In -Situ RS-232 TROLL Com Cable Cc
422.000.72.594.31.41.20
469.93
Total :
684.35
200146
1/17/2013
068724 US HEALTHWORKS MED GROUP OF W/ 0454500-WA
Sewer- DOT
Sewer- DOT
411.000.655.535.800.410.00
65.00
Total :
65.00
200147
1/17/2013
069836 VOLT SERVICE GROUP
28603521
WWTP OFFICE ASSISTANT TEMP I
WWTP OFFICE ASSISTANT TEMP 1
411.000.656.538.800.410.00
409.37
Total :
409.37
200148
1/17/2013
062812 WA CRANE AND HOIST CO INC
0017488-IN
WWTP MECHANICAL PROFESSION
WWTP MECHANICAL PROFESSION
411.000.656.538.800.410.21
855.00
9.5% Sales Tax
411.000.656.538.800.410.21
81.23
Total :
936.23
200149
1/17/2013
065035 WASHINGTON STATE PATROL
113004948
INV#113004948 EDM301 - EDMOND;
BACKGROUND CHECKS DEC 2012
001.000.000.237.100.000.00
198.00
Total :
198.00
Page: 53
Packet Page 80 of 198
vchlist Voucher List Page: 54
01/17/2013 1:03:43PM City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
200150 1/17/2013 074311 WASHINGTON TOURISM ALLIANCE 439
200151 1/17/2013 045912 WASPC
200152 1/17/2013 074313 WELLS, KATHRYN
IIuVio,Y:10
BusLicRefund
200153 1/17/2013 068270 WETHERHOLT & ASSOCIATES PS 36650
200154 1/17/2013 073739 WH PACIFIC INC
37348-04
37348-05
200155 1/17/2013 064234 WILDWATER RIVER GUIDES LLC WILDRIVER 16512
200156 1/17/2013 073079 ZONES INC
S30558820101
PO # Description/Account
Amount
WASH TOURISM ALLIANCE MEMBE
Membership renewal to Washington
001.000.240.513.110.490.00
500.00
Total :
500.00
INVO24664 EDMONDS PD ACCRED
2013 ACCREDITATION APP FEE
001.000.41.521.10.41.00
100.00
Total :
100.00
Refund for Customer #00219873
Refund for Customer #00219873
001.000.000.213.400.000.00
100.00
Total :
100.00
WWTP ROOF REPLACEMENT PRO
WWTP ROOF REPLACEMENT PRO
414.000.656.594.320.410.10
664.80
Total :
664.80
E6MA.SERVICES THRU 12/9/12
E6MA.Services thru 12/9/12
129.000.240.595.700.410.00
1,227.96
E6MA.SERVICES THRU 12/31/12
E6MA.Services thru 12/31/12
129.000.240.595.700.410.00
1,543.12
Total :
2,771.08
SKAGIT BALD EAGLE WATCH 1651
SKAGIT BALD EAGLE WATCH 1651
001.000.64.571.22.41.00
50.41
SKAGIT BALD EAGLE WATCH 1651
001.000.64.571.22.41.00
100.82
Total :
151.23
INV#S30558820101 CUST#0058931
PENTEX PERFORATED PAPER ROI
Page: 54
Packet Page 81 of 198
vchlist
Voucher List
Page: 55
01/17/2013
1:03:43PM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
200156
1/17/2013 073079 ZONES INC
(Continued)
001.000.41.521.11.31.00
704.40
9.5% Sales Tax
001.000.41.521.11.31.00
66.92
Total :
771.32
157
Vouchers for bank code : usbank
Bank total :
737,653.45
157
Vouchers in this report
Total vouchers :
737,653.45
Page: 55
Packet Page 82 of 198
vchlist Voucher List Page: 1
01/17/2013 3:35:31PM City of Edmonds
Bank code : usbank
Voucher Date Vendor
200157 1/17/2013 074310 RICHARD & SUSAN FRENCH
1 Vouchers for bank code : usbank
1 Vouchers in this report
Invoice PO # Description/Account
1-36100 #12-590-RDW UTILITY REFUND
#12-590-RDW Utility Refund due to
411.000.000.233.000.000.00
Total
Bank total
Total vouchers
Amount
60.38
60.38
60.38
60.38
Page: 1
Packet Page 83 of 198
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Funding
Proiect Title
Number
Number
FAC
Edmonds Museum Exterior Repairs Project
c327
EOLA
FAC
Senior Center Roof Repairs
c332
EOLB
General
SR99 Enhancement Program
c238
E6MA
General
SR104 Telecommunications Conduit Crossing
c372
ElEA
PM
Dayton Street Plaza
c276
E7MA
PM
Fourth Avenue Cultural Corridor
c282
EBMA
PM
Interurban Trail
c146
E2DB
PM
Marina Beach Additional Parking
c290
EBMB
PM
Senior Center Parking Lot & Landscaping Improvements
c321
E9MA
STM
2012 Citywide Storm Drainage Improvements
c382
E2FE
STM
Dayton Street & SR104 Storm Drainage Alternatives
c374
E1 FM
STM
Edmonds Marsh Feasibility Study
c380
E2FC
STM
NPDES
m013
E7FG
STM
Perrinville Creek Culvert Replacement
c376
E1 FN
STM
Public Facilities Water Quality Upgrades
c339
E1 FD
STM
Storm Contribution to Transportation Projects
c341
E1 FF
STM
Stormwater Development Review Support (NPDES Capacity)
c349
E1 FH
STM
Stormwater GIS Support
c326
EOFC
STM
SW Edmonds-105th/106th Ave W Storm Improvements
c336
E1 FA
STM
Talbot Road/Perrinville Creek Drainage Improvements
c307
E9FB
STM
Lake Ballinger Associated Projects 2012
c381
E2FD
STM
North Talbot Road Drainage Improvements
c378
E2FA
STM
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
c379
E2FB
STR
100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade
c329
EOAA
STR
2009 Street Overlay Program
c294
E9CA
STR
2011 Residential Neighborhood Traffic Calming
c343
E1AB
STR
226th Street Walkway Project
c312
E9DA
STR
228th St. SW Corridor Improvements
i005
E7AC
STR
76th Ave W at 212th St SW Intersection Improvements
c368
E1CA
STR
76th Avenue West/75th Place West Walkway Project
c245
E6DA
STR
9th Avenue Improvement Project
c392
E2AB
STR
Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project
c256
E6DB
STR
Five Corners Roundabout (212th Street SW @ 84th Avenue W)
c342
E1AA
STR
Main Street Lighting and Sidewalk Enhancements
c265
E7AA
Revised 1/17/2013
Packet Page 84 of 198
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Funding
Proiect Title
Number
Number
STR
Shell Valley Emergency Access Road
c268
E7CB
STR
Sunset Walkway Improvements
c354
E1 DA
STR
Transportation Plan Update
c391
E2AA
SWR
2012 Sanitary Sewer Comp Plan Update
c369
E2GA
SWR
2013 Sewerline Replacement Project
c398
E3GA
SWR
Alder/Dellwood/Beach PI/224th St. Sewer Replacement
c347
E1GA
SWR
Alder Sanitary Sewer Pipe Rehabilitation
c390
E2GB
SWR
BNSF Double Track Project
c300
EBGC
SWR
City -Wide Sewer Improvements
c301
EBGD
SWR
Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)
c298
EBGA
SWR
OVD Sewer Lateral Improvements
c142
E3GB
SWR
Sewer Lift Station Rehabilitation Design
c304
E9GA
WTR
Sewer, Water, Stormwater Revenue Requirements Update
c370
E1GB
WTR
2010 Waterline Replacement Program
c363
EOJA
WTR
2011 Waterline Replacement Program
c333
E1JA
WTR
2012 Waterline Overlay Program
c388
E2CA
WTR
2012 Waterline Replacement Program
c340
E1JE
WTR
2013 Waterline Replacement Program
c397
E3JA
WTR
5th Avenue Overlay Project
c399
E2CC
WTR
76th Ave W Waterline Extension with Lynnwood
c344
E1JB
WTR
AWD Intertie and Reservoir Improvements
c324
EOIA
WTR
Edmonds General Facilities Charge Study
c345
E1JC
WTR
Main Street Watermain
c375
E1JK
WTR
OVD Watermain Improvements
c141
E3JB
WTR
Pioneer Way Road Repair
c389
E2CB
WTR
PRV Station 11 and 12 Abandonment
c346
E1JD
Revised 1/17/2013
Packet Page 85 of 198
PROJECT NUMBERS (By Engineering Number)
Engineering
Project
Project
Accounting
Funding
Number
Number
Protect Title
STIR
EOAA
c329
100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade
STM
EOFC
c326
Stormwater GIS Suppo
WTR
EOIA
c324
AWD Intertie and Reservoir Improvements
OJA
010 Waterline Replacement Progr
FAC
EOLA
c327
Edmonds Museum Exterior Repairs Project
c332
Senior Center Roof Repairs
STR
E1AA
c342
Five Corners Roundabout (212th Street SW @ 84th Avenue W)
c343
2011 Residential Neighborhood Traffic Calming
STIR
E1CA
c368
76th Ave W at 212th St SW Intersection Improvements
unset Walkway provem
General
E1 EA
c372
SR104 Telecommunications Conduit Crossing
Eff"7336
SW Edmonds-1 05th/1 06th Ave W Storm Improvements
STM
E1FD
c339
Public Facilities Water Quality Upgrades
Storm Contribution to Transportation Protects
STM
E1 FH
c349
Stormwater Development Review Support (NPDES Capacity)
OSR16 Storm Drainage Alternativ
STM
E1 FIN
c376
Perrinville Creek Culvert Replacement
c347
Alder/Dellwood/Beach PI/224th St. Sewer Replacement
WTR
E1GB
c370
Sewer, Water, Stormwater Revenue Requirements Update
E1JA
c333
2011 Waterline Replacement Program
WTR
E1J13
c344
76th Ave W Waterline Extension with Lynnwood
dmonds General Facilities Charge Study
WTR
E1JD
c346
PRV Station 11 and 12 Abandonment
c340
2012 Waterline Replaceme
WTR
E1JK
c375
Main Street Watermain
ansportation Plan Update
STIR
E2AB
c392
9th Avenue Improvement Proiect
2 Waterline Overlay Program
WTR E2CB c389 Pioneer Way Road
5th Avenue Overlay Project
PM E2DB c146
Interurban Trail
c378
North Talbot Road Drainage Improvement
STM E2FB c379
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
c380
9Wdmonds Marsh Feasibil
STM E2FD c381
Lake Ballinaer Associated Proiects 2012
2 Citywide Storm Drainage Improvements
Revised 1/17/2013
Packet Page 86 of 198
PROJECT NUMBERS (By Engineering Number)
Engineering
Project
Project
Accounting
Funding Number
Number
SWR E2GA
c369
SWR E2GB
c390
SWR E3GA c398
WTR E3JA c397
STIR E6DA c245
c256
General E6MA c238
STIR E7AC i005
c268
STM E7FG m013
c276
SWR E8GA c298
Protect Title
2012 Sanitary Sewer Comp Plan Update
Alder Sanitary Sewer Pipe Rehabilitation
2013 Sewerline Replacement Project
OVD Sewer Lateral Improvements
2013 Waterline Replacement Program
OVD Watermain Improvements
76th Avenue West/75th Place West Walkway Project
Gaspers/Ninth Avenue/Puget Drive (SR524) Walkway Project
SR99 Enhancement Program
Main Street Lighting and Sidewalk Enhancements
228th St. SW Corridor Improvements
Shell Valley Emergency Access Road
NPDES
Dayton Street Plaz
Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)
ack Project
SWR
E8GD
c301
City -Wide Sewer Improvements
c282
Fourth Avenue Cultural Corridor
PM
E8MB
c290
Marina Beach Additional Parking
norE9CA
c294
2009 Street Overlay Program
STIR
E9DA
c312
226th Street Walkway Project
albot Road/Perr k Drainage Improvements
SWR
E9GA
c304
Sewer Lift Station Rehabilitation Design
MA
c321
Senior Center Parking Lot & Landscaping Improvements
Revised 1/17/2013
Packet Page 87 of 198
PROJECT NUMBERS (By New Project Accounting Number)
Project
Engineering
Accounting
Project
Funding
Number
Number
Project Title
WTR
c141
E3JB
OVD Watermain Improvements
SWR
c142
E3GB
OVD Sewer Lateral Improvements
PM
c146
E2DB
Interurban Trail
General
c238
E6MA
SR99 Enhancement Program
STIR
c245
E6DA
76th Avenue West/75th Place West Walkway Project
STIR
c256
E6DB
Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project
STIR
c265
E7AA
Main Street Lighting and Sidewalk Enhancements
STIR
c268
E7CB
Shell Valley Emergency Access Road
PM
c276
E7MA
Dayton Street Plaza
PM
c282
EBMA
Fourth Avenue Cultural Corridor
PM
c290
EBMB
Marina Beach Additional Parking
STIR
c294
E9CA
2009 Street Overlay Program
SWR
c298
EBGA
Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)
SWR
c300
EBGC
BNSF Double Track Project
SWR
c301
EBGD
City -Wide Sewer Improvements
SWR
c304
E9GA
Sewer Lift Station Rehabilitation Design
STM
c307
E9FB
Talbot Road/Perrinville Creek Drainage Improvements
STIR
c312
E9DA
226th Street Walkway Project
PM
c321
E9MA
Senior Center Parking Lot & Landscaping Improvements
WTR
c324
EOIA
AWD Intertie and Reservoir Improvements
STM
c326
EOFC
Stormwater GIS Support
FAC
c327
EOLA
Edmonds Museum Exterior Repairs Project
STIR
c329
EOAA
100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade
FAC
c332
EOLB
Senior Center Roof Repairs
WTR
c333
E1JA
2011 Waterline Replacement Program
STM
c336
E1 FA
SW Edmonds-105th/106th Ave W Storm Improvements
STM
c339
E1 FD
Public Facilities Water Quality Upgrades
WTR
c340
E1JE
2012 Waterline Replacement Program
STM
c341
E1 FF
Storm Contribution to Transportation Projects
STR
c342
E1AA
Five Corners Roundabout (212th Street SW @ 84th Avenue W)
STIR
c343
E1AB
2011 Residential Neighborhood Traffic Calming
WTR
c344
E1JB
76th Ave W Waterline Extension with Lynnwood
WTR
c345
E1JC
Edmonds General Facilities Charge Study
Revised 1/17/2013
Packet Page 88 of 198
PROJECT NUMBERS (By New Project Accounting Number)
Project
Engineering
Accounting
Project
Funding
Number
Number
Project Title
WTR
c346
E1JD
PRV Station 11 and 12 Abandonment
SWR
c347
E1GA
Alder/Dellwood/Beach PI/224th St. Sewer Replacement
STM
c349
E1 FH
Stormwater Development Review Support (NPDES Capacity)
STR
c354
E1 DA
Sunset Walkway Improvements
WTR
c363
EOJA
2010 Waterline Replacement Program
STR
c368
E1CA
76th Ave W at 212th St SW Intersection Improvements
SWR
c369
E2GA
2012 Sanitary Sewer Comp Plan Update
WTR
c370
E1GB
Sewer, Water, Stormwater Revenue Requirements Update
General
c372
ElEA
SR104 Telecommunications Conduit Crossing
STM
c374
E1 FM
Dayton Street & SR104 Storm Drainage Alternatives
WTR
c375
E1JK
Main Street Watermain
STM
c376
E1 FN
Perrinville Creek Culvert Replacement
STM
c378
E2FA
North Talbot Road Drainage Improvements
STM
c379
E2FB
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
STM
c380
E2FC
Edmonds Marsh Feasibility Study
STM
c381
E2FD
Lake Ballinger Associated Projects 2012
STM
c382
E2FE
2012 Citywide Storm Drainage Improvements
WWTP
c383
WWTP
WWTP ReRoof Project
WTR
c388
E2CA
2012 Waterline Overlay Program
WTR
c389
E2CB
Pioneer Way Road Repair
SWR
c390
E2GB
Alder Sanitary Sewer Pipe Rehabilitation
STR
c391
E2AA
Transportation Plan Update
STR
c392
E2AB
9th Avenue Improvement Project
WTR
c397
E3JA
2013 Waterline Replacement Program
SWR
c398
E3GA
2013 Sewerline Replacement Project
WTR
c399
E2CC
5th Avenue Overlay Project
STR
i005
E7AC
228th St. SW Corridor Improvements
STM
m013
E7FG
NPDES
Revised 1/17/2013
Packet Page 89 of 198
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Funding
Project Title
Number
Number
STR
100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade
c329
EOAA
STR
2009 Street Overlay Program
c294
E9CA
WTR
2010 Waterline Replacement Program
c363
EOJA
STR
2011 Residential Neighborhood Traffic Calming
c343
E1AB
WTR
2011 Waterline Replacement Program
c333
E1JA
STM
2012 Citywide Storm Drainage Improvements
c382
E2FE
SWR
2012 Sanitary Sewer Comp Plan Update
c369
E2GA
WTR
2012 Waterline Overlay Program
c388
E2CA
WTR
2012 Waterline Replacement Program
c340
E1JE
SWR
2013 Sewerline Replacement Project
c398
E3GA
WTR
2013 Waterline Replacement Program
c397
E3JA
STR
226th Street Walkway Project
c312
E9DA
STR
228th St. SW Corridor Improvements
i005
E7AC
WTR
5th Ave Overlay Project
c399
E2CC
STR
76th Ave W at 212th St SW Intersection Improvements
c368
E1 CA
WTR
76th Ave W Waterline Extension with Lynnwood
c344
E1JB
STR
76th Avenue West/75th Place West Walkway Project
c245
E6DA
STR
9th Avenue Improvement Project
c392
E2AB
SWR
Alder Sanitary Sewer Pipe Rehabilitation
c390
E2GB
SWR
Alder/Dellwood/Beach PI/224th St. Sewer Replacement
c347
E1GA
WTR
AWD Intertie and Reservoir Improvements
c324
E01A
SWR
BNSF Double Track Project
c300
EBGC
STR
Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project
c256
E6DB
SWR
City -Wide Sewer Improvements
c301
EBGD
STM
Dayton Street & SR104 Storm Drainage Alternatives
c374
E1 FM
PM
Dayton Street Plaza
c276
E7MA
WTR
Edmonds General Facilities Charge Study
c345
E1JC
STM
Edmonds Marsh Feasibility Study
c380
E2FC
FAC
Edmonds Museum Exterior Repairs Project
c327
EOLA
STR
Five Corners Roundabout (212th Street SW @ 84th Avenue W)
c342
E1AA
PM
Fourth Avenue Cultural Corridor
c282
EBMA
PM
Interurban Trail
c146
E2DB
STM
Lake Ballinger Associated Projects 2012
c381
E2FD
SWR
Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)
c298
EBGA
Revised 1/17/2013
Packet Page 90 of 198
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Funding
Protect Title
Number
Number
STR
Main Street Lighting and Sidewalk Enhancements
c265
E7AA
WTR
Main Street Watermain
c375
E1JK
PM
Marina Beach Additional Parking
c290
EBMB
STM
North Talbot Road Drainage Improvements
c378
E2FA
STM
NPDES
m013
E7FG
SWR
OVD Sewer Lateral Improvements
c142
E3GB
WTR
OVD Watermain Improvements
c141
E3JB
STM
Perrinville Creek Culvert Replacement
c376
E1FN
WTR
Pioneer Way Road Repair
c389
E2CB
WTR
PRV Station 11 and 12 Abandonment
c346
E1JD
STM
Public Facilities Water Quality Upgrades
c339
E1 FD
PM
Senior Center Parking Lot & Landscaping Improvements
c321
E9MA
FAC
Senior Center Roof Repairs
c332
EOLB
SWR
Sewer Lift Station Rehabilitation Design
c304
E9GA
WTR
Sewer, Water, Stormwater Revenue Requirements Update
c370
E1GB
STR
Shell Valley Emergency Access Road
c268
E7CB
General
SR104 Telecommunications Conduit Crossing
c372
ElEA
General
SR99 Enhancement Program
c238
E6MA
STM
Storm Contribution to Transportation Projects
c341
E1 FF
STM
Stormwater Development Review Support (NPDES Capacity)
c349
E1 FH
STM
Stormwater GIS Support
c326
EOFC
STR
Sunset Walkway Improvements
c354
E1 DA
STM
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
c379
E2FB
STM
SW Edmonds-105th/106th Ave W Storm Improvements
c336
E1 FA
STM
Talbot Road/Perrinville Creek Drainage Improvements
c307
E9FB
STR
Transportation Plan Update
c391
E2AA
Revised 1/17/2013
Packet Page 91 of 198
PROJECT NUMBERS
(Phase and Task Numbers)
Phases and Tasks (Enaineerina Division
Phase
Title
ct
Construction
ds
Design
pl
Preliminary
sa
Site Acquisition & Prep
st
Study
ro
Right -of -Way
Task
Title
196
Traffic Engineering & Studies
197
MAIT
198
CTR
199
Engineering Plans & Services
950
Engineering Staff Time
970
Construction Management
981
Contract
990
Miscellaneous
991
Retainage
stm
Engineering Staff Time -Storm
str
Engineering Staff Time -Street
swr
Engineering Staff Time -Sewer
wtr
Engineering Staff Time -Water
prk
Engineering Staff Time -Park
Packet Page 92 of 198
Benefit Checks Summary Report
City of Edmonds
Pay Period: 604 - 01/01/2013 to 01/15/2013
Bank: front - Union Bank
Check #
Date
Payee #
Name
Check Amt
Direct Deposit
52061
01/18/2013
mebt
AST TTEE
85,217.95
0.00
52062
01/18/2013
epoa2
EPOA-POLICE
2,175.00
0.00
52063
01/18/2013
epoa3
EPOA-POLICE SUPPORT
301.50
0.00
52064
01/18/2013
flex
FLEX -PLAN SERVICES, INC
295.83
0.00
52065
01/18/2013
pb
NATIONWIDE RETIREMENT SOLUTION
3,753.05
0.00
52066
01/18/2013
oci
OLYMPIC COLLECTION, INC
584.66
0.00
52067
01/18/2013
teams
TEAMSTERS LOCAL 763
4,082.50
0.00
52068
01/18/2013
icma
VANTAGE TRANSFER AGENTS 304884
1,726.33
0.00
52069
01/18/2013
wadc
WASHINGTON STATE TREASURER
15,907.50
0.00
Bank: wire - FRONTIER BANK
114,044.32 0.00
Check #
Date
Payee #
Name
Check Amt
Direct Deposit
1983
01/18/2013
front
FRONTIER BANK
100,138.87
0.00
1985
01/18/2013
flex
FLEX -PLAN SERVICES, INC
164.40
0.00
1986
01/18/2013
oe
OFFICE OF SUPPORT ENFORCEMENT
208.50
0.00
100,511.77
0.00
Grand Totals: 214,556.09
0.00
1/17/2013
Packet Page 93 of 198
Page 1 of 1
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 604 (01/01/2013 to 01/15/2013)
Hour Type Hour Class Description Hours Amount
112
ABSENT
NO PAY NON HIRED
96.00
0.00
121
SICK
SICK LEAVE
616.25
20,735.10
122
VACATION
VACATION
877.00
31,760.23
123
HOLIDAY
HOLIDAY HOURS
97.00
3,328.01
124
HOLIDAY
FLOATER HOLIDAY
197.00
5,857.26
125
COMP HOURS
COMPENSATORY TIME
107.25
3,924.89
129
SICK
Police Sick Leave L & 1
28.00
1,098.99
131
MILITARY
MILITARY LEAVE
20.00
763.53
150
REGULAR HOURS
Kellv Day Used
24.00
888.86
152
COMP HOURS
COMPTIME BUY BACK
94.00
3,813.10
153
HOLIDAY
HOLIDAY BUY BACK
20.00
802.11
155
COMP HOURS
COMPTIME AUTO PAY
7.75
264.01
157
SICK
SICK LEAVE PAYOFF
400.00
16,521.76
158
VACATION
VACATION PAYOFF
753.30
30,078.97
160
VACATION
MANAGEMENT LEAVE
24.00
1,460.89
190
REGULAR HOURS
REGULAR HOURS
13,946.50
472,723.10
191
REGULAR HOURS
FIRE PENSION PAYMENTS
0.00
17,654.45
195
REGULAR HOURS
ADMINISTRATIVE LEAVE
88.00
3,196.17
196
REGULAR HOURS
LIGHT DUTY
208.00
7,438.36
210
OVERTIME HOURS
OVERTIME -STRAIGHT
131.50
5,457.24
215
OVERTIME HOURS
WATER WATCH STANDBY
48.00
2,291.34
216
MISCELLANEOUS
STANDBY TREATMENT PLANT
14.00
1,296.57
220
OVERTIME HOURS
OVERTIME 1.5
146.00
8,027.81
225
OVERTIME HOURS
OVERTIME -DOUBLE
19.50
1,198.13
405
ACTING PAY
OUT OF CLASS - POLICE
0.00
242.64
410
MISCELLANEOUS
WORKING OUT OF CLASS
0.00
177.85
411
SHIFT DIFFERENTIAL
SHIFT DIFFERENTIAL
0.00
832.87
600
RETROACTIVE PAY
RETROACTIVE PAY
0.00
1,604.25
602
COMP HOURS
ACCRUED COMP
30.50
0.00
604
COMP HOURS
ACCRUED COMP TIME
73.25
0.00
902
MISCELLANEOUS
BOOT ALLOWANCE
0.00
9,120.00
903
MISCELLANEOUS
CLOTHING ALLOWANCE
0.00
3,850.00
acc
MISCELLANEOUS
ACCREDITATION PAY
0.00
23.56
01 /17/2013
Packet Page 94 of 198
Page 1 of 3
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 604 (01/01/2013 to 01/15/2013)
Hour Type Hour Class Description Hours Amount
acs
MISCELLANEOUS
ACCRED/POLICE SUPPORT
0.00
158.62
boc
MISCELLANEOUS
BOC II Certification
0.00
80.05
cpl
MISCELLANEOUS
TRAINING CORPORAL
0.00
137.44
crt
MISCELLANEOUS
CERTIFICATION III PAY
0.00
597.11
cs
SICK
Converted Sick Hours
-672.00
0.00
det
MISCELLANEOUS
DETECTIVE PAY
0.00
95.89
det4
MISCELLANEOUS
Detective 4%
0.00
795.84
ed1
EDUCATION PAY
EDUCATION PAY 2%
0.00
783.15
ed2
EDUCATION PAY
EDUCATION PAY 4%
0.00
834.14
ed3
EDUCATION PAY
EDUCATION PAY 6%
0.00
5,101.76
furls
SICK
FAMILY MEDICAL/SICK
168.00
5,474.64
hol
HOLIDAY
HOLIDAY
1,146.80
40,301.84
k9
MISCELLANEOUS
K-9 PAY
0.00
206.16
Iq1
LONGEVITY PAY
LONGEVITY PAY 2%
0.00
1,991.92
Iq2
LONGEVITY PAY
LONGEVITY PAY 4%
0.00
1,383.58
Ip3
LONGEVITY PAY
LONGEVITY 6%
0.00
4,861.08
Iq4
LONGEVITY
Lonqevitv 1 %
0.00
444.50
Iq5
LONGEVITY
Lonqevitv 3%
0.00
66.98
Iq6
LONGEVITY
Lonqevitv .5%
0.00
255.38
Iq7
LONGEVITY
Lonqevitv 1.5%
0.00
565.96
Iqh
LONGEVITY
Lonqevitv Hourly
0.00
0.00
mtc
MISCELLANEOUS
MOTORCYCLE PAY
0.00
191.78
ooc
MISCELLANEOUS
5% OUT OF CLASS
0.00
239.28
pds
MISCELLANEOUS
Public Disclosure Specialist
0.00
44.66
phv
MISCELLANEOUS
PHYSICAL FITNESS PAY
0.00
1,660.24
prof
MISCELLANEOUS
PROFESSIONAL STANDARDS,'
0.00
147.00
sdp
MISCELLANEOUS
SPECIAL DUTY PAY 5%
0.00
290.85
sqt
MISCELLANEOUS
ADMINISTRATIVE SERGEANT
0.00
147.00
traf
MISCELLANEOUS
TRAFFIC
0.00
302.03
vab
VACATION
VACATION ADD BACK
1,228.00
0.00
01 /17/2013
Packet Page 95 of 198
Page 2 of 3
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 604 (01/0112013 to 01/15/2013)
Hour Type Hour Class Description Hours
19,937.60
Total Net Pay:
Amount
$723,590.93
$502,603.28
01 /17/2013
Packet Page 96 of 198
Page 3 of 3
AM-5403
City Council Meeting
Meeting Date: 01/22/2013
Time: Consent
Submitted For: Shawn Hunstock
Department: Finance
Review Committee:
Type:
Action
Submitted By:
5. C.
Nori Jacobson
Committee Action: Approve for
Consent Agenda
Subject Title
Approval of claim check #200158 dated January 18, 2013 for $10,480.23.
Recommendation
Approval of claim check.
Previous Council Action
N/A
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non -approval of expenditures.
Fiscal Impact
Fiscal Year:
2013
Revenue:
Expenditure:
10,480.23
Fiscal Impact:
Claims $10,480.23
Attachments
claim check 01-18-13
Form Review
Inbox
Reviewed By
Date
Finance
Shawn Hunstock
01/18/2013 10:49 AM
City Clerk
Sandy Chase
01/18/2013 10:50 AM
Mayor
Dave Earling
01/18/2013 10:55 AM
Finalize for Agenda
Sandy Chase
01/18/2013 10:56 AM
Fonn Started By: Nori Jacobson
Started On: 01/18/2013 10:33 AM
Packet Page 97 of 198
Final Approval Date: 01/18/2013
Packet Page 98 of 198
vchlist Voucher List Page: 1
01/18/2013 10:30:58AM City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice PO # Description/Account Amount
200158 1/18/2013 073603 LIGHTHOUSE LAW GROUP PLLC 20098 E6DA.SOUND LEGAL COPY CHAR(
E61DA.Sound Legal Copy Charges (1;
125.000.640.594.750.410.00 7,729.06
20099 E6DA.SOUND LEGAL COPY CHARC
E61DA.Sound Legal Copy Charges (2;
125.000.640.594.750.410.00 2,751.17
Total : 10,480.23
1 Vouchers for bank code : usbank Bank total : 10,480.23
1 Vouchers in this report Total vouchers : 10,480.23
Page: 1
Packet Page 99 of 198
AM-5395
City Council Meeting
Meeting Date: 01/22/2013
Time:
Submitted By:
Department:
Review Committee:
Type:
Consent
Frances Chapin
Parks and Recreation
Action
Information
Committee Action:
5. D.
Subject Title
Authorization for Mayor to sign Arts Commission recommended contracts for Tourism Promotion
funding for local cultural organizations.
Recommendation
Authorize Mayor to sign contracts for Tourism Promotion awards.
Previous Council Action
Narrative
The Edmonds Arts Commission Tourism Promotion Awards Committee met on December 17, 2012 and
reviewed applications requesting a total of $14,940 for 2013 funding to promote cultural events that
attract visitors to Edmonds. Allocations totaling the budgeted awards amount of $9,800 were
recommended for approval by City Council in a motion at the Arts Commission regular meeting on
January 7, 2013.
Funding for these contract awards is budgeted for 2013 from the portion of the City Lodging Tax
Tourism Promotion Fund 120 transferred to the Arts Commission Tourism Promotion Fund 123 per
Council Resolution #630. The Expenditure is part of the approved 2013 budget for the 123 Fund. Each
applicant organization awarded meets the requirements set forth by the Edmonds Arts Commission and is
required to submit a final report to meet the State reporting requirements for expenditure of Lodging Tax
Funds.
The following contract awards are recommended for City Council approval: Cascade Symphony
Orchestra - $1,900 for radio advertising; Driftwood Players - $2,000 for printing the season brochure;
EAFF/Art Studio Tour - $1,000 for printing the brochure; Friends of Frank Jazz Festival - $1,250 for
print and radio advertising; Olympic Ballet Theatre - $2,000 for print, radio and online advertising;
Sno-King Chorale - $1,000 for radio and print advertising,; and Phoenix Theatre - $650 for print
advertising. Each of the cultural organizations recommended for awards attracts significant numbers of
visitors to Edmonds for their events. These 7 organizations attract a total of approximately 30,000 people
to their events, and over 50% of those attending events are from outside Edmonds.
Attachments
Application
Packet Page 100 of 198
Contracts
Inbox
City Clerk
Mayor
Finalize for Agenda
Form Started By: Frances Chapin
Final Approval Date: 01/17/2013
Form Review
Reviewed By
Date
Sandy Chase
01/17/2013 01:34 PM
Dave Earling
01/17/2013 02:41 PM
Sandy Chase
01/17/2013 02:54 PM
Started On: 01/16/2013 04:12 PM
Packet Page 101 of 198
-311edmonds
ARTS COMMISSION
City of Edmonds Parks, Recreation & Cultural Services Department
Contracts for Cultural Tourism Promotion - 2013
GUIDELINES
OBJECTIVE: To award contracts for services to promote cultural/art events/programs that strengthen community based
arts organizations and contribute to economic vitality through attracting audience from outside of
Edmonds. This objective is accomplished through funding provided to the Edmonds Arts Commission by
the City of Edmonds Lodging Tax Fund per City Council Resolution 630. Generally no more than $2,000
will be awarded to any one organization. Funded projects are required to include credit on promotion
materials: "Funded in part by the City of Edmonds Arts Commission Tourism Promotion Fund."
ELIGIBILITY: Projects presented by not for profit organizations for promotion of cultural events/programs to attract
visitors to Edmonds are eligible. Projects could include advertising, publicizing, or otherwise distributing
information on activities or events for the purpose of attracting and welcoming visitors to Edmonds.
Proposals that are exclusively for an organization's membership or other exclusive group will not
be considered.
DEADLINE: Applications are due Wednesday, November 28, 2012 - 5 p.m.
Incomplete or late applications will not be considered. Applications will be reviewed by the Arts
Commission and awards will be voted on at the next regularly scheduled Commission meeting. Contract
awards are recommended pending City Council approval. Applicants will be notified by the end of
February, 2013. Award recipients will be required to submit a Final Report by December 16, 2013.
PROCEDURES:Applications must be submitted on the attached form. We do not anticipate you
will need more space than the amount allowed to answer questions. Cover letters may
be added but will not substitute for an application form.
Please send or deliver FOUR (4) copies including original of your completed application to:
Edmonds Arts Commission, 700 Main Street, Edmonds WA 98020
FOR MORE INFORMATION: Please contact the Cultural Services/Arts Office, Frances Chapin, Edmonds Arts
Commission, 425-771-0228, or chapin(a�ci.edmonds.wa.us
REVIEW CRITERIA
In awarding these contracts for services to promote cultural tourism the Edmonds Arts Commission rcommendations are
generally based on the following criteria to evaluate the applicant organization:
(40%) 1. Promotion of artistic quality: the degree of professionalism exhibited in events/programs sponsored by the
organization; the extent to which these events/programs attract visitors to the community and improve the community's
reputation for and appreciation of the arts.
(15%) 2. Community Cultural Plan: the extent to which the organization supports the goals or implements strategies of
the Community Cultural Plan.
(15%) 3. Public participation: the degree to which the public is involved in organizing, implementing and evaluating the
projects of the organization; attendance by the public.
(15%) 4. Financial need: the demonstration of financial need is reflected in a realistic budget, reasonable ratio of
program expenditures to administrative costs and evidence of other funding sources, i.e. donations.
(15%) 5. Management capabilities: demonstration of the ability to complete and evaluate the project successfully, i.e.
board resources, skilled personnel, previous successful programs. Previous year recipients of EAC Cultural Touism
Awards will be reviewed contingent on submission of a satisfactory Final Report.
Packet Page 102 of 198
NOTE: Set your page margins at .5" on all sides to fit this document
edmons Promotion Contract
ARTS COMMISSION Award Application Form FISCAL YEAR 2013
Edmonds Arts Commission January 1 - December 31, 2013
1. Applicant Organization
LEGAL NAME:
MAILING ADDRESS:
ADDRESS:
CITY: STATE: ZIP:
ORGANIZATION CONTACT: PHONE:
EMAIL:
BOARD PRESIDENT:
INCORPORATION DATE: IRS DETERMINATION #
2. Organization Profile: Briefly describe the mission and goals of your organization and your programs and
services.
3. Event/Program Information (what event or program you are promoting)
PROGRAM TITLE:
PROGRAM START DATE: PROGRAM END DATE:
4. Project Description (Be specific, this is what you will spend the money on, not necessarily the overall event.
For example, radio advertising, print advertising, banner, etc.)
TOTAL REQUEST $
5. Project Evaluation — Please answer the following questions with regard to the specific project you are
requesting funds for (e.g. brochure, radio ads, poster etc.). Include additional information on your overall program
if applicable.
a. How can you demonstrate that this project encourages people to come to Edmonds?
Packet Page 103 of 198
2013 EAC Promotion Award Application
b. Who is your intended audience? (e.g. radio ads reach what geographic area?)
What is your anticipated attendance (#)?
How will you report on and evaluate the effectiveness of the project in attracting visitors to Edmonds this year?
c. How are volunteers and the greater public involved in organizing, implementing and evaluating this proposed
event/program?
d. How does your specific project and your overall program further the goals of the Community Cultural Plan? A copy of
the plan can be downloaded at www.edmondsartscommission.org
6. Organization Budget Overview
Fiscal year starting & ending dates: To:
Most recently completed fiscal year actuals Revenue: Expense:
Current fiscal year projected: Revenue: Expense:
7. Please provide the following supportive documentation with your application:
I.R.S. Determination Letter (501(c)(3) Status) or WA State non-profit designation
2. A current copy of your approved Operating Budget
3. Current Board List (with contact information)
4. Three letters of support for the project. These letters may be from up to two board members, plus participants
and/or recipients of your program/services attesting to the value/need of your proposal and your ability to complete
the project.
Remember to include 4 complete copies of your application (one original and three copies).
> NOTE: incomplete grant requests will not be considered <
Packet Page 104 of 198
TOURISM PROMOTION AGREEMENT
Edmonds Arts Commission
City of Edmonds Parks, Recreation and Cultural Services Department
THIS AGREEMENT is entered into the 24'h day of January, 2013 by and
between the City of Edmonds, a municipal corporation ("City") and Cascade Symphony
Orchestra ("Promoter").
RECITALS
A. The City established a Tourism Promotional Fund ("Fund") under Resolution
Number 630, dated December 10, 1985 ("Resolution"). The proceeds in the Fund are
derived from a portion of the lodging tax imposed pursuant to Chapter 4.85 of the
Edmonds City Code and Chapter 67.28 RCW.
B. The Fund was created to promote tourism in the City by providing promotional
and advertising subsidies to local cultural and artistic events.
C. Under the Resolution, the Edmonds Arts Commission ("Commission") assists in
the administration of the Fund. The Commission reviews and recommends to the City
Council proposals for funding, advertising and promotion of cultural and artistic
events/activities in the City.
D. The Commission has recommended, and the City Council has reviewed and
approved, funding to Promoter for promoting 2013 Season (described in the attached
Exhibit A - hereinafter the "Event") through the following method(s) radio
advertising ("Promotion").
NOW, THEREFORE, in consideration of the promises and the mutual covenants
and obligations hereinafter set forth, the parties agree as follows:
1. Grant of Funds. The City grants an amount not to exceed One thousand
Nine hundred Dollars $( 1,900) ("Grant") to Promoter and Promoter accepts the Grant.
The City shall issue a check to Promoter for the Grant within three weeks after the City
receives the documented receipts for the work performed as agreed to in Exhibit A of the
executed original of this Agreement.
2. Final Report. Promoter shall provide a Final Report pursuant to the
requirements of RCW 67.28.1816 regarding the economic impact of the grants. The
Final Report including the Event or Tourism Activity Report Worksheet shown in
Exhibit B must be submitted by December 16, 2013.
3. Scope of Use. Promoter may only use the Grant for cultural and artistic
activities designed to increase tourism and tourist activity in the City and to promote the
Event. The Promoter may use the Grant for:
a) advertising, publicizing or otherwise distributing information for the purpose
of attracting visitors and encouraging tourist expansion in the City;
Packet Page 105 of 198
b) funding Marketing of the Event in the City.
3. Time of Performance. Promoter shall complete Promotion of the Event no
later than December 16, 2013.
4. Credit to City. Any publications produced as a result of the Grant will
include the Edmonds Arts Commission logo where possible and will prominently feature
the following message:
FUNDED IN PART BY THE CITY OF EDMONDS ARTS
COMMISSION TOURISMPROMOTIONAL FUND
5. Intellectual Property Rights. Where activities supported by the Grant
produce original books, articles, manuals, films, computer programs or other materials,
the promoter may copyright or trademark such materials upon obtaining the prior written
approval of the City; provided, that the City receives a royalty -free, non-exclusive and
irrevocable license to reproduce, publish, or use such materials. Where such license is
exercised, appropriate acknowledgement of Promoter's contribution will be made.
6. Modifications. This Agreement may only be modified by a written amendment to
be executed by both parties.
7. Access to Books/Records. The City may, at reasonable times, inspect the
books and records of the promoter relating to the performance of this Agreement.
8. Hold Harmless. The Promoter shall protect, hold harmless, indemnify, and
defend, at its own expense, the City, its elected and appointed officials, officers,
employees and agents, from any loss or claim for damages of any nature whatsoever,
arising out of the performance of this Agreement and the use of the Grant, including
claims by Promoter's employees or third parties, except for those damages solely caused
by the negligence or willful misconduct of the City.
9. Legal _ Requirements. The promoter shall comply with all applicable Federal,
State and local laws in performing this Agreement; including but not limited to, State,
Federal and local laws regarding discrimination.
10. Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington and venue shall be in an appropriate
court in Snohomish County.
11. Termination.
(a) If the Promoter breaches any of its obligations under this agreement, and fails
to cure the same within five (5) days of written notice to do so by the City, the City may
terminate this Agreement, in which case the Promoter shall return the unused portion of
the Grant within five (5) business days after termination.
Packet Page 106 of 198
(b) The City may terminate this Agreement upon thirty (30) written days notice
to the Promoter for any reason other then that stated in subsection (a) of this section, in
which case, the Promoter shall return the unused portion of the Grant within five (5)
business days after termination.
12. Waiver. The failure of a party to insist upon strict adherence to any term of
this Agreement on any occasion shall not be considered a Waiver thereof or deprive that
party of the right thereafter to insist upon strict adherence to that term or any other term
of this Agreement.
13. Assi ng ment. This Agreement is personal in nature and shall not be assigned by
the Promoter.
14. Records. The Promoter must maintain adequate records to support its use of the
Grant in accordance with the terms of this Agreement, Chapter 67.28 RCW, the ECC and
the Resolution. Promoter's records shall be maintained for a period of five (5) years after
termination of this Agreement. The City or any of its duly authorized representatives
shall have access to any books, documents, papers and records of the Promoter that are
directly related to this Agreement for the purposes of audit examinations, excerpts, or
transcripts.
15. Reimbursement. Use of the Grant by the Promoter that is determined not to be in
compliance with the terms of this Agreement, Chapter 67.28 RCW, the ECC and the
Resolution must be reimbursed to the City. The Promoter shall reimburse the requested
funds within five (5) business days after the City sends its request for reimbursement.
16 Independent Contractor. Promoter is an Independent Contractor and not an
agent, employee or servant of the City. The Promoter is not entitled to any benefits or
rights enjoyed by employees of the City. Promoter has the right to direct and control its
own activities in using the Grant in accordance with the terms of this Agreement.
17. Recitals. The Recitals of this Agreement are incorporated in this Agreement by
this reference.
18. Entire Agreement. This Agreement, including Exhibits A and B attached hereto,
constitutes the entire Agreement between the parties.
19. Notices. Notices to the City of Edmonds shall be sent to the following address:
City of Edmonds
121 Fifth Avenue North
Edmonds, WA 98020
Packet Page 107 of 198
Notices to the Promoter shall be sent to the following address:
Cascade Symphony Orchestra
8523 215t" St SW
Edmonds WA 98026
Receipt of any notice shall be deemed effective three days after deposit of written
notice in the U.S. mails, with proper postage and properly addressed.
IN WITNESS THEREOF, the parties executed this Agreement as of the date first shown
above.
CITY OF EDMONDS PROMOTER
Dave Earling, Mayor
121 — 5th Avenue
Edmonds, WA 98020
ATTEST:
Signature
Print Name
Sandra S. Chase, City Clerk Print Address
Approved as to Form:
Office of the City Attorney
Packet Page 108 of 198
EXHIBIT A
Project description/scope from application:
Promote concerts for the 2013 Season through radio advertising on KingFM.
Packet Page 109 of 198
EXHIBIT B
Event or Tourism Activity Report Worksheet
Official Report Form is due: December 16, 2013
NOTE: It is very important that you fill this report out as completely as possible to ensure you are
eligible to receive Tourism Promotion Funds supported through Lodging Tax in the future! The City of
Edmonds is required to provide this information to the State. Please plan now how you will collect this
information. Questions? Call 425-771-0228
I . Organization
2. This report covers:
Event Name:
Tourism Facility:
3. Total Lodging Tax Funds Allocated to this event of facility
4. Estimated total event attendance or user count for the facility:
Describe methodology used to determine this figure
5. Estimated percentage of total attendance for event or facility by:
a. Tourists (total number of guests from outside Edmonds)
b. Traveled more than 50 miles
c. Overnight stays associated with event
Describe methodology used to determine this figure
Date:
Date:
%OR#
%OR#
%OR#
6. Estimated total hotel or B & B room nights generated
Describe methodology used to determine this figure (eg: arrangement with hotel to report visitors,
surveys of participants, etc.)
7 Any other information that demonstrates the impact of the festival, events or tourism -
related facility owned by a non-profit organization or local jurisdiction (please describe, eg:
restaurant or shop patronage, etc):
Submitted by:
Date:
E-mail or phone number:
Packet Page 110 of 198
TOURISM PROMOTION AGREEMENT
Edmonds Arts Commission
City of Edmonds Parks, Recreation and Cultural Services Department
THIS AGREEMENT is entered into the 24'h day of January, 2013 by and
between the City of Edmonds, a municipal corporation ("City") and Olympic Ballet
Theatre ("Promoter").
RECITALS
A. The City established a Tourism Promotional Fund ("Fund") under Resolution
Number 630, dated December 10, 1985 ("Resolution"). The proceeds in the Fund are
derived from a portion of the lodging tax imposed pursuant to Chapter 4.85 of the
Edmonds City Code and Chapter 67.28 RCW.
B. The Fund was created to promote tourism in the City by providing promotional
and advertising subsidies to local cultural and artistic events.
C. Under the Resolution, the Edmonds Arts Commission ("Commission") assists in
the administration of the Fund. The Commission reviews and recommends to the City
Council proposals for funding, advertising and promotion of cultural and artistic
events/activities in the City.
E. The Commission has recommended, and the City Council has reviewed and
approved, funding to Promoter for promoting 2013 Season (described in the attached
Exhibit A - hereinafter the "Event") through the following method(s) print and radio
advertising ("Promotion").
NOW, THEREFORE, in consideration of the promises and the mutual covenants
and obligations hereinafter set forth, the parties agree as follows:
1. Grant of Funds. The City grants an amount not to exceed Two thousand
Dollars $( 2,000) ("Grant") to Promoter and Promoter accepts the Grant. The City shall
issue a check to Promoter for the Grant within three weeks after the City receives the
documented receipts for the work performed as agreed to in Exhibit A of the executed
original of this Agreement.
2. Final Report. Promoter shall provide a Final Report pursuant to the
requirements of RCW 67.28.1816 regarding the economic impact of the grants. The
Final Report including the Event or Tourism Activity Report Worksheet shown in
Exhibit B must be submitted by December 16, 2013.
3. Scope of Use. Promoter may only use the Grant for cultural and artistic
activities designed to increase tourism and tourist activity in the City and to promote the
Event. The Promoter may use the Grant for:
c) advertising, publicizing or otherwise distributing information for the purpose
of attracting visitors and encouraging tourist expansion in the City;
Packet Page 111 of 198
d) funding Marketing of the Event in the City.
3. Time of Performance. Promoter shall complete Promotion of the Event no
later than December 16, 2013.
4. Credit to City. Any publications produced as a result of the Grant will
include the Edmonds Arts Commission logo where possible and will prominently feature
the following message:
FUNDED IN PART BY THE CITY OF EDMONDS ARTS
COMMISSION TOURISMPROMOTIONAL FUND
5. Intellectual Property Rights. Where activities supported by the Grant
produce original books, articles, manuals, films, computer programs or other materials,
the promoter may copyright or trademark such materials upon obtaining the prior written
approval of the City; provided, that the City receives a royalty -free, non-exclusive and
irrevocable license to reproduce, publish, or use such materials. Where such license is
exercised, appropriate acknowledgement of Promoter's contribution will be made.
6. Modifications. This Agreement may only be modified by a written amendment to
be executed by both parties.
7. Access to Books/Records. The City may, at reasonable times, inspect the
books and records of the promoter relating to the performance of this Agreement.
8. Hold Harmless. The Promoter shall protect, hold harmless, indemnify, and
defend, at its own expense, the City, its elected and appointed officials, officers,
employees and agents, from any loss or claim for damages of any nature whatsoever,
arising out of the performance of this Agreement and the use of the Grant, including
claims by Promoter's employees or third parties, except for those damages solely caused
by the negligence or willful misconduct of the City.
9. Legal _ Requirements. The promoter shall comply with all applicable Federal,
State and local laws in performing this Agreement; including but not limited to, State,
Federal and local laws regarding discrimination.
10. Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington and venue shall be in an appropriate
court in Snohomish County.
11. Termination.
(a) If the Promoter breaches any of its obligations under this agreement, and fails
to cure the same within five (5) days of written notice to do so by the City, the City may
terminate this Agreement, in which case the Promoter shall return the unused portion of
the Grant within five (5) business days after termination.
Packet Page 112 of 198
(b) The City may terminate this Agreement upon thirty (30) written days notice
to the Promoter for any reason other then that stated in subsection (a) of this section, in
which case, the Promoter shall return the unused portion of the Grant within five (5)
business days after termination.
12. Waiver. The failure of a party to insist upon strict adherence to any term of
this Agreement on any occasion shall not be considered a Waiver thereof or deprive that
party of the right thereafter to insist upon strict adherence to that term or any other term
of this Agreement.
13. Assi ng ment. This Agreement is personal in nature and shall not be assigned by
the Promoter.
14. Records. The Promoter must maintain adequate records to support its use of the
Grant in accordance with the terms of this Agreement, Chapter 67.28 RCW, the ECC and
the Resolution. Promoter's records shall be maintained for a period of five (5) years after
termination of this Agreement. The City or any of its duly authorized representatives
shall have access to any books, documents, papers and records of the Promoter that are
directly related to this Agreement for the purposes of audit examinations, excerpts, or
transcripts.
15. Reimbursement. Use of the Grant by the Promoter that is determined not to be in
compliance with the terms of this Agreement, Chapter 67.28 RCW, the ECC and the
Resolution must be reimbursed to the City. The Promoter shall reimburse the requested
funds within five (5) business days after the City sends its request for reimbursement.
16 Independent Contractor. Promoter is an Independent Contractor and not an
agent, employee or servant of the City. The Promoter is not entitled to any benefits or
rights enjoyed by employees of the City. Promoter has the right to direct and control its
own activities in using the Grant in accordance with the terms of this Agreement.
17. Recitals. The Recitals of this Agreement are incorporated in this Agreement by
this reference.
18. Entire Agreement. This Agreement, including Exhibits A and B attached hereto,
constitutes the entire Agreement between the parties.
19. Notices. Notices to the City of Edmonds shall be sent to the following address:
City of Edmonds
121 Fifth Avenue North
Edmonds, WA 98020
Packet Page 113 of 198
Notices to the Promoter shall be sent to the following address:
Olympic Ballet Theatre
700 Main St
Edmonds WA 98020
Receipt of any notice shall be deemed effective three days after deposit of written
notice in the U.S. mails, with proper postage and properly addressed.
IN WITNESS THEREOF, the parties executed this Agreement as of the date first shown
above.
CITY OF EDMONDS PROMOTER
Dave Earling, Mayor
121 — 5a' Avenue
Edmonds, WA 98020
ATTEST:
Signature
Print Name
Sandra S. Chase, City Clerk Print Address
Approved as to Form:
Office of the City Attorney
Packet Page 114 of 198
EXHIBIT A
Project description/scope from application:
Promote performances for the 2013 Season through print, online, and radio advertising.
Packet Page 115 of 198
EXHIBIT B
Event or Tourism Activity Report Worksheet
Official Report Form is due: December 16, 2013
NOTE: It is very important that you fill this report out as completely as possible to ensure you are
eligible to receive Tourism Promotion Funds supported through Lodging Tax in the future! The City of
Edmonds is required to provide this information to the State. Please plan now how you will collect this
information. Questions? Call 425-771-0228
3. Organization
4. This report covers:
Event Name:
Tourism Facility:
3. Total Lodging Tax Funds Allocated to this event of facility
4. Estimated total event attendance or user count for the facility:
Describe methodology used to determine this figure
6. Estimated percentage of total attendance for event or facility by:
a. Tourists (total number of guests from outside Edmonds)
b. Traveled more than 50 miles
c. Overnight stays associated with event
Describe methodology used to determine this figure
Date:
Date:
%OR#
%OR#
%OR#
6. Estimated total hotel or B & B room nights generated
Describe methodology used to determine this figure (eg: arrangement with hotel to report visitors,
surveys of participants, etc.)
8 Any other information that demonstrates the impact of the festival, events or tourism -
related facility owned by a non-profit organization or local jurisdiction (please describe, eg:
restaurant or shop patronage, etc):
Submitted by:
Date:
E-mail or phone number:
Packet Page 116 of 198
TOURISM PROMOTION AGREEMENT
Edmonds Arts Commission
City of Edmonds Parks, Recreation and Cultural Services Department
THIS AGREEMENT is entered into the 24'h day of January, 2013 by and
between the City of Edmonds, a municipal corporation ("City") and Edmonds Arts
Festival Foundation (Art Studio Tour) ("Promoter").
RECITALS
A. The City established a Tourism Promotional Fund ("Fund") under Resolution
Number 630, dated December 10, 1985 ("Resolution"). The proceeds in the Fund are
derived from a portion of the lodging tax imposed pursuant to Chapter 4.85 of the
Edmonds City Code and Chapter 67.28 RCW.
B. The Fund was created to promote tourism in the City by providing promotional
and advertising subsidies to local cultural and artistic events.
C. Under the Resolution, the Edmonds Arts Commission ("Commission") assists in
the administration of the Fund. The Commission reviews and recommends to the City
Council proposals for funding, advertising and promotion of cultural and artistic
events/activities in the City.
F. The Commission has recommended, and the City Council has reviewed and
approved, funding to Promoter for promoting 2013 two day Art Studio
Tour (described in the attached Exhibit A - hereinafter the "Event") through the
following method(s) print advertising ("Promotion").
NOW, THEREFORE, in consideration of the promises and the mutual covenants
and obligations hereinafter set forth, the parties agree as follows:
1. Grant of Funds. The City grants an amount not to exceed One
thousand Dollars $( 1,000) ("Grant") to Promoter and Promoter accepts the Grant. The
City shall issue a check to Promoter for the Grant within three weeks after the City
receives the documented receipts for the work performed as agreed to in Exhibit A of the
executed original of this Agreement.
2. Final Report. Promoter shall provide a Final Report pursuant to the
requirements of RCW 67.28.1816 regarding the economic impact of the grants. The
Final Report including the Event or Tourism Activity Report Worksheet shown in
Exhibit B must be submitted by December 16, 2013.
3. Scope of Use. Promoter may only use the Grant for cultural and artistic
activities designed to increase tourism and tourist activity in the City and to promote the
Event. The Promoter may use the Grant for:
e) advertising, publicizing or otherwise distributing information for the purpose
of attracting visitors and encouraging tourist expansion in the City;
Packet Page 117 of 198
f) funding Marketing of the Event in the City.
3. Time of Performance. Promoter shall complete Promotion of the Event no
later than December 16, 2013.
4. Credit to City. Any publications produced as a result of the Grant will
include the Edmonds Arts Commission logo where possible and will prominently feature
the following message:
FUNDED IN PART BY THE CITY OF EDMONDS ARTS
COMMISSION TOURISMPROMOTIONAL FUND
5. Intellectual Property Rights. Where activities supported by the Grant
produce original books, articles, manuals, films, computer programs or other materials,
the promoter may copyright or trademark such materials upon obtaining the prior written
approval of the City; provided, that the City receives a royalty -free, non-exclusive and
irrevocable license to reproduce, publish, or use such materials. Where such license is
exercised, appropriate acknowledgement of Promoter's contribution will be made.
6. Modifications. This Agreement may only be modified by a written amendment to
be executed by both parties.
7. Access to Books/Records. The City may, at reasonable times, inspect the
books and records of the promoter relating to the performance of this Agreement.
8. Hold Harmless. The Promoter shall protect, hold harmless, indemnify, and
defend, at its own expense, the City, its elected and appointed officials, officers,
employees and agents, from any loss or claim for damages of any nature whatsoever,
arising out of the performance of this Agreement and the use of the Grant, including
claims by Promoter's employees or third parties, except for those damages solely caused
by the negligence or willful misconduct of the City.
9. Legal _ Requirements. The promoter shall comply with all applicable Federal,
State and local laws in performing this Agreement; including but not limited to, State,
Federal and local laws regarding discrimination.
10. Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington and venue shall be in an appropriate
court in Snohomish County.
11. Termination.
(a) If the Promoter breaches any of its obligations under this agreement, and fails
to cure the same within five (5) days of written notice to do so by the City, the City may
terminate this Agreement, in which case the Promoter shall return the unused portion of
the Grant within five (5) business days after termination.
Packet Page 118 of 198
(b) The City may terminate this Agreement upon thirty (30) written days notice
to the Promoter for any reason other then that stated in subsection (a) of this section, in
which case, the Promoter shall return the unused portion of the Grant within five (5)
business days after termination.
12. Waiver. The failure of a party to insist upon strict adherence to any term of
this Agreement on any occasion shall not be considered a Waiver thereof or deprive that
party of the right thereafter to insist upon strict adherence to that term or any other term
of this Agreement.
13. Assi ng ment. This Agreement is personal in nature and shall not be assigned by
the Promoter.
14. Records. The Promoter must maintain adequate records to support its use of the
Grant in accordance with the terms of this Agreement, Chapter 67.28 RCW, the ECC and
the Resolution. Promoter's records shall be maintained for a period of five (5) years after
termination of this Agreement. The City or any of its duly authorized representatives
shall have access to any books, documents, papers and records of the Promoter that are
directly related to this Agreement for the purposes of audit examinations, excerpts, or
transcripts.
15. Reimbursement. Use of the Grant by the Promoter that is determined not to be in
compliance with the terms of this Agreement, Chapter 67.28 RCW, the ECC and the
Resolution must be reimbursed to the City. The Promoter shall reimburse the requested
funds within five (5) business days after the City sends its request for reimbursement.
16 Independent Contractor. Promoter is an Independent Contractor and not an
agent, employee or servant of the City. The Promoter is not entitled to any benefits or
rights enjoyed by employees of the City. Promoter has the right to direct and control its
own activities in using the Grant in accordance with the terms of this Agreement.
17. Recitals. The Recitals of this Agreement are incorporated in this Agreement by
this reference.
18. Entire Agreement. This Agreement, including Exhibits A and B attached hereto,
constitutes the entire Agreement between the parties.
19. Notices. Notices to the City of Edmonds shall be sent to the following address:
City of Edmonds
121 Fifth Avenue North
Edmonds, WA 98020
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Notices to the Promoter shall be sent to the following address:
Edmonds Arts Festival Foundation
PO Box 699
Edmonds WA 98020
Receipt of any notice shall be deemed effective three days after deposit of written
notice in the U.S. mails, with proper postage and properly addressed.
IN WITNESS THEREOF, the parties executed this Agreement as of the date first shown
above.
CITY OF EDMONDS PROMOTER
Dave Earling, Mayor
121 — 5th Avenue
Edmonds, WA 98020
ATTEST:
Signature
Print Name
Sandra S. Chase, City Clerk Print Address
Approved as to Form:
Office of the City Attorney
Packet Page 120 of 198
EXHIBIT A
Project description/scope from application:
Promote two day September 2013 Studio Tour through print brochure and map,
advertising, and posters.
Packet Page 121 of 198
EXHIBIT B
Event or Tourism Activity Report Worksheet
Official Report Form is due: December 16, 2013
NOTE: It is very important that you fill this report out as completely as possible to ensure you are
eligible to receive Tourism Promotion Funds supported through Lodging Tax in the future! The City of
Edmonds is required to provide this information to the State. Please plan now how you will collect this
information. Questions? Call 425-771-0228
5. Organization
6. This report covers:
Event Name:
Tourism Facility:
3. Total Lodging Tax Funds Allocated to this event of facility
4. Estimated total event attendance or user count for the facility:
Describe methodology used to determine this figure
7. Estimated percentage of total attendance for event or facility by:
a. Tourists (total number of guests from outside Edmonds)
b. Traveled more than 50 miles
c. Overnight stays associated with event
Describe methodology used to determine this figure
Date:
Date:
%OR#
%OR#
%OR#
6. Estimated total hotel or B & B room nights generated
Describe methodology used to determine this figure (eg: arrangement with hotel to report visitors,
surveys of participants, etc.)
9 Any other information that demonstrates the impact of the festival, events or tourism -
related facility owned by a non-profit organization or local jurisdiction (please describe, eg:
restaurant or shop patronage, etc):
Submitted by:
Date:
E-mail or phone number:
Packet Page 122 of 198
TOURISM PROMOTION AGREEMENT
Edmonds Arts Commission
City of Edmonds Parks, Recreation and Cultural Services Department
THIS AGREEMENT is entered into the 24'h day of January, 2013 by and
between the City of Edmonds, a municipal corporation ("City") and Edmonds Driftwood
Players, Inc. ("Promoter").
RECITALS
A. The City established a Tourism Promotional Fund ("Fund") under Resolution
Number 630, dated December 10, 1985 ("Resolution"). The proceeds in the Fund are
derived from a portion of the lodging tax imposed pursuant to Chapter 4.85 of the
Edmonds City Code and Chapter 67.28 RCW.
B. The Fund was created to promote tourism in the City by providing promotional
and advertising subsidies to local cultural and artistic events.
C. Under the Resolution, the Edmonds Arts Commission ("Commission") assists in
the administration of the Fund. The Commission reviews and recommends to the City
Council proposals for funding, advertising and promotion of cultural and artistic
events/activities in the City.
G. The Commission has recommended, and the City Council has reviewed and
approved, funding to Promoter for promoting 2013 Season (described in the attached
Exhibit A - hereinafter the "Event") through the following method(s) print season
brochure ("Promotion").
NOW, THEREFORE, in consideration of the promises and the mutual covenants
and obligations hereinafter set forth, the parties agree as follows:
1. Grant of Funds. The City grants an amount not to exceed Two
thousand Dollars $( 2,000) ("Grant") to Promoter and Promoter accepts the Grant. The
City shall issue a check to Promoter for the Grant within three weeks after the City
receives the documented receipts for the work performed as agreed to in Exhibit A of the
executed original of this Agreement.
2. Final Report. Promoter shall provide a Final Report pursuant to the
requirements of RCW 67.28.1816 regarding the economic impact of the grants. The
Final Report including the Event or Tourism Activity Report Worksheet shown in
Exhibit B must be submitted by December 16, 2013.
3. Scope of Use. Promoter may only use the Grant for cultural and artistic
activities designed to increase tourism and tourist activity in the City and to promote the
Event. The Promoter may use the Grant for:
g) advertising, publicizing or otherwise distributing information for the purpose
of attracting visitors and encouraging tourist expansion in the City;
Packet Page 123 of 198
h) funding Marketing of the Event in the City.
3. Time of Performance. Promoter shall complete Promotion of the Event no
later than December 16, 2013.
4. Credit to City. Any publications produced as a result of the Grant will
include the Edmonds Arts Commission logo where possible and will prominently feature
the following message:
FUNDED IN PART BY THE CITY OF EDMONDS ARTS
COMMISSION TOURISMPROMOTIONAL FUND
5. Intellectual Property Rights. Where activities supported by the Grant
produce original books, articles, manuals, films, computer programs or other materials,
the promoter may copyright or trademark such materials upon obtaining the prior written
approval of the City; provided, that the City receives a royalty -free, non-exclusive and
irrevocable license to reproduce, publish, or use such materials. Where such license is
exercised, appropriate acknowledgement of Promoter's contribution will be made.
6. Modifications. This Agreement may only be modified by a written amendment to
be executed by both parties.
7. Access to Books/Records. The City may, at reasonable times, inspect the
books and records of the promoter relating to the performance of this Agreement.
8. Hold Harmless. The Promoter shall protect, hold harmless, indemnify, and
defend, at its own expense, the City, its elected and appointed officials, officers,
employees and agents, from any loss or claim for damages of any nature whatsoever,
arising out of the performance of this Agreement and the use of the Grant, including
claims by Promoter's employees or third parties, except for those damages solely caused
by the negligence or willful misconduct of the City.
9. Legal _ Requirements. The promoter shall comply with all applicable Federal,
State and local laws in performing this Agreement; including but not limited to, State,
Federal and local laws regarding discrimination.
10. Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington and venue shall be in an appropriate
court in Snohomish County.
11. Termination.
(a) If the Promoter breaches any of its obligations under this agreement, and fails
to cure the same within five (5) days of written notice to do so by the City, the City may
terminate this Agreement, in which case the Promoter shall return the unused portion of
the Grant within five (5) business days after termination.
Packet Page 124 of 198
(b) The City may terminate this Agreement upon thirty (30) written days notice
to the Promoter for any reason other then that stated in subsection (a) of this section, in
which case, the Promoter shall return the unused portion of the Grant within five (5)
business days after termination.
12. Waiver. The failure of a party to insist upon strict adherence to any term of
this Agreement on any occasion shall not be considered a Waiver thereof or deprive that
party of the right thereafter to insist upon strict adherence to that term or any other term
of this Agreement.
13. Assi ng ment. This Agreement is personal in nature and shall not be assigned by
the Promoter.
14. Records. The Promoter must maintain adequate records to support its use of the
Grant in accordance with the terms of this Agreement, Chapter 67.28 RCW, the ECC and
the Resolution. Promoter's records shall be maintained for a period of five (5) years after
termination of this Agreement. The City or any of its duly authorized representatives
shall have access to any books, documents, papers and records of the Promoter that are
directly related to this Agreement for the purposes of audit examinations, excerpts, or
transcripts.
15. Reimbursement. Use of the Grant by the Promoter that is determined not to be in
compliance with the terms of this Agreement, Chapter 67.28 RCW, the ECC and the
Resolution must be reimbursed to the City. The Promoter shall reimburse the requested
funds within five (5) business days after the City sends its request for reimbursement.
16 Independent Contractor. Promoter is an Independent Contractor and not an
agent, employee or servant of the City. The Promoter is not entitled to any benefits or
rights enjoyed by employees of the City. Promoter has the right to direct and control its
own activities in using the Grant in accordance with the terms of this Agreement.
17. Recitals. The Recitals of this Agreement are incorporated in this Agreement by
this reference.
18. Entire Agreement. This Agreement, including Exhibits A and B attached hereto,
constitutes the entire Agreement between the parties.
19. Notices. Notices to the City of Edmonds shall be sent to the following address:
City of Edmonds
121 Fifth Avenue North
Edmonds, WA 98020
Packet Page 125 of 198
Notices to the Promoter shall be sent to the following address:
Edmonds Driftwood Players, Inc.
PO Box 385
Edmonds WA 98020
Receipt of any notice shall be deemed effective three days after deposit of written
notice in the U.S. mails, with proper postage and properly addressed.
IN WITNESS THEREOF, the parties executed this Agreement as of the date first shown
above.
CITY OF EDMONDS PROMOTER
Dave Earling, Mayor
121 — 5th Avenue
Edmonds, WA 98020
ATTEST:
Signature
Print Name
Sandra S. Chase, City Clerk Print Address
Approved as to Form:
Office of the City Attorney
Packet Page 126 of 198
EXHIBIT A
Project description/scope from application:
Promote the 2013 Season through printing and distributing 10,000 season brochures.
Packet Page 127 of 198
EXHIBIT B
Event or Tourism Activity Report Worksheet
Official Report Form is due: December 16, 2013
NOTE: It is very important that you fill this report out as completely as possible to ensure you are
eligible to receive Tourism Promotion Funds supported through Lodging Tax in the future! The City of
Edmonds is required to provide this information to the State. Please plan now how you will collect this
information. Questions? Call 425-771-0228
7. Organization
8. This report covers:
Event Name:
Tourism Facility:
3. Total Lodging Tax Funds Allocated to this event of facility
4. Estimated total event attendance or user count for the facility:
Describe methodology used to determine this figure
8. Estimated percentage of total attendance for event or facility by:
a. Tourists (total number of guests from outside Edmonds)
b. Traveled more than 50 miles
c. Overnight stays associated with event
Describe methodology used to determine this figure
Date:
Date:
%OR#
%OR#
%OR#
6. Estimated total hotel or B & B room nights generated
Describe methodology used to determine this figure (eg: arrangement with hotel to report visitors,
surveys of participants, etc.)
10 Any other information that demonstrates the impact of the festival, events or tourism -
related facility owned by a non-profit organization or local jurisdiction (please describe, eg:
restaurant or shop patronage, etc):
Submitted by:
Date:
E-mail or phone number:
Packet Page 128 of 198
TOURISM PROMOTION AGREEMENT
Edmonds Arts Commission
City of Edmonds Parks, Recreation and Cultural Services Department
THIS AGREEMENT is entered into the 24'h day of January, 2013 by and
between the City of Edmonds, a municipal corporation ("City") and Sno-King
Community Chorale ("Promoter").
RECITALS
A. The City established a Tourism Promotional Fund ("Fund") under Resolution
Number 630, dated December 10, 1985 ("Resolution"). The proceeds in the Fund are
derived from a portion of the lodging tax imposed pursuant to Chapter 4.85 of the
Edmonds City Code and Chapter 67.28 RCW.
B. The Fund was created to promote tourism in the City by providing promotional
and advertising subsidies to local cultural and artistic events.
C. Under the Resolution, the Edmonds Arts Commission ("Commission") assists in
the administration of the Fund. The Commission reviews and recommends to the City
Council proposals for funding, advertising and promotion of cultural and artistic
events/activities in the City.
H. The Commission has recommended, and the City Council has reviewed and
approved, funding to Promoter for promoting 2013 Ticket to Broadway
performances (described in the attached Exhibit A - hereinafter the "Event") through
the following method(s) radio and print advertising ("Promotion").
NOW, THEREFORE, in consideration of the promises and the mutual covenants
and obligations hereinafter set forth, the parties agree as follows:
1. Grant of Funds. The City grants an amount not to exceed One
thousand Dollars $( 1,000) ("Grant") to Promoter and Promoter accepts the Grant. The
City shall issue a check to Promoter for the Grant within three weeks after the City
receives the documented receipts for the work performed as agreed to in Exhibit A of the
executed original of this Agreement.
2. Final Report. Promoter shall provide a Final Report pursuant to the
requirements of RCW 67.28.1816 regarding the economic impact of the grants. The
Final Report including the Event or Tourism Activity Report Worksheet shown in
Exhibit B must be submitted by December 16, 2013.
3. Scope of Use. Promoter may only use the Grant for cultural and artistic
activities designed to increase tourism and tourist activity in the City and to promote the
Event. The Promoter may use the Grant for:
i) advertising, publicizing or otherwise distributing information for the purpose
of attracting visitors and encouraging tourist expansion in the City;
Packet Page 129 of 198
j) funding Marketing of the Event in the City.
3. Time of Performance. Promoter shall complete Promotion of the Event no
later than December 16, 2013.
4. Credit to City. Any publications produced as a result of the Grant will
include the Edmonds Arts Commission logo where possible and will prominently feature
the following message:
FUNDED IN PART BY THE CITY OF EDMONDS ARTS
COMMISSION TOURISMPROMOTIONAL FUND
5. Intellectual Property Rights. Where activities supported by the Grant
produce original books, articles, manuals, films, computer programs or other materials,
the promoter may copyright or trademark such materials upon obtaining the prior written
approval of the City; provided, that the City receives a royalty -free, non-exclusive and
irrevocable license to reproduce, publish, or use such materials. Where such license is
exercised, appropriate acknowledgement of Promoter's contribution will be made.
6. Modifications. This Agreement may only be modified by a written amendment to
be executed by both parties.
7. Access to Books/Records. The City may, at reasonable times, inspect the
books and records of the promoter relating to the performance of this Agreement.
8. Hold Harmless. The Promoter shall protect, hold harmless, indemnify, and
defend, at its own expense, the City, its elected and appointed officials, officers,
employees and agents, from any loss or claim for damages of any nature whatsoever,
arising out of the performance of this Agreement and the use of the Grant, including
claims by Promoter's employees or third parties, except for those damages solely caused
by the negligence or willful misconduct of the City.
9. Legal _ Requirements. The promoter shall comply with all applicable Federal,
State and local laws in performing this Agreement; including but not limited to, State,
Federal and local laws regarding discrimination.
10. Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington and venue shall be in an appropriate
court in Snohomish County.
11. Termination.
(a) If the Promoter breaches any of its obligations under this agreement, and fails
to cure the same within five (5) days of written notice to do so by the City, the City may
terminate this Agreement, in which case the Promoter shall return the unused portion of
the Grant within five (5) business days after termination.
Packet Page 130 of 198
(b) The City may terminate this Agreement upon thirty (30) written days notice
to the Promoter for any reason other then that stated in subsection (a) of this section, in
which case, the Promoter shall return the unused portion of the Grant within five (5)
business days after termination.
12. Waiver. The failure of a party to insist upon strict adherence to any term of
this Agreement on any occasion shall not be considered a Waiver thereof or deprive that
party of the right thereafter to insist upon strict adherence to that term or any other term
of this Agreement.
13. Assi ng ment. This Agreement is personal in nature and shall not be assigned by
the Promoter.
14. Records. The Promoter must maintain adequate records to support its use of the
Grant in accordance with the terms of this Agreement, Chapter 67.28 RCW, the ECC and
the Resolution. Promoter's records shall be maintained for a period of five (5) years after
termination of this Agreement. The City or any of its duly authorized representatives
shall have access to any books, documents, papers and records of the Promoter that are
directly related to this Agreement for the purposes of audit examinations, excerpts, or
transcripts.
15. Reimbursement. Use of the Grant by the Promoter that is determined not to be in
compliance with the terms of this Agreement, Chapter 67.28 RCW, the ECC and the
Resolution must be reimbursed to the City. The Promoter shall reimburse the requested
funds within five (5) business days after the City sends its request for reimbursement.
16 Independent Contractor. Promoter is an Independent Contractor and not an
agent, employee or servant of the City. The Promoter is not entitled to any benefits or
rights enjoyed by employees of the City. Promoter has the right to direct and control its
own activities in using the Grant in accordance with the terms of this Agreement.
17. Recitals. The Recitals of this Agreement are incorporated in this Agreement by
this reference.
18. Entire Agreement. This Agreement, including Exhibits A and B attached hereto,
constitutes the entire Agreement between the parties.
19. Notices. Notices to the City of Edmonds shall be sent to the following address:
City of Edmonds
121 Fifth Avenue North
Edmonds, WA 98020
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Notices to the Promoter shall be sent to the following address:
Sno-King Community Chorale
Attn: Hallie Olson
PO Box 382
Edmonds WA 98020
Receipt of any notice shall be deemed effective three days after deposit of written
notice in the U.S. mails, with proper postage and properly addressed.
IN WITNESS THEREOF, the parties executed this Agreement as of the date first shown
above.
CITY OF EDMONDS PROMOTER
Dave Earling, Mayor Signature
121 — 5th Avenue
Edmonds, WA 98020
ATTEST: Print Name
Sandra S. Chase, City Clerk Print Address
Approved as to Form:
Office of the City Attorney
Packet Page 132 of 198
EXHIBIT A
Project description/scope from application:
Promote Ticket to Broadway concert for the 2013 Season through radio and print
advertising and street banners.
Packet Page 133 of 198
EXHIBIT B
Event or Tourism Activity Report Worksheet
Official Report Form is due: December 16, 2013
NOTE: It is very important that you fill this report out as completely as possible to ensure you are
eligible to receive Tourism Promotion Funds supported through Lodging Tax in the future! The City of
Edmonds is required to provide this information to the State. Please plan now how you will collect this
information. Questions? Call 425-771-0228
9. Organization
10. This report covers:
Event Name:
Tourism Facility:
3. Total Lodging Tax Funds Allocated to this event of facility
4. Estimated total event attendance or user count for the facility:
Describe methodology used to determine this figure
9. Estimated percentage of total attendance for event or facility by:
a. Tourists (total number of guests from outside Edmonds)
b. Traveled more than 50 miles
c. Overnight stays associated with event
Describe methodology used to determine this figure
Date:
Date:
%OR#
%OR#
%OR#
6. Estimated total hotel or B & B room nights generated
Describe methodology used to determine this figure (eg: arrangement with hotel to report visitors,
surveys of participants, etc.)
I I Any other information that demonstrates the impact of the festival, events or tourism -
related facility owned by a non-profit organization or local jurisdiction (please describe, eg:
restaurant or shop patronage, etc):
Submitted by:
Date:
E-mail or phone number:
Packet Page 134 of 198
TOURISM PROMOTION AGREEMENT
Edmonds Arts Commission
City of Edmonds Parks, Recreation and Cultural Services Department
THIS AGREEMENT is entered into the 24'h day of January, 2013 by and
between the City of Edmonds, a municipal corporation ("City") and Friends of Frank
DeMiero ("Promoter").
RECITALS
A. The City established a Tourism Promotional Fund ("Fund") under Resolution
Number 630, dated December 10, 1985 ("Resolution"). The proceeds in the Fund are
derived from a portion of the lodging tax imposed pursuant to Chapter 4.85 of the
Edmonds City Code and Chapter 67.28 RCW.
B. The Fund was created to promote tourism in the City by providing promotional
and advertising subsidies to local cultural and artistic events.
C. Under the Resolution, the Edmonds Arts Commission ("Commission") assists in
the administration of the Fund. The Commission reviews and recommends to the City
Council proposals for funding, advertising and promotion of cultural and artistic
events/activities in the City.
I. The Commission has recommended, and the City Council has reviewed and
approved, funding to Promoter for promoting 2013 Jazz Fest (described in the attached
Exhibit A - hereinafter the "Event") through the following method(s) radio and print
advertising ("Promotion").
NOW, THEREFORE, in consideration of the promises and the mutual covenants
and obligations hereinafter set forth, the parties agree as follows:
1. Grant of Funds. The City grants an amount not to exceed One thousand
Two hundred and Fifty Dollars $( 1,250) ("Grant") to Promoter and Promoter accepts
the Grant. The City shall issue a check to Promoter for the Grant within three weeks after
the City receives the documented receipts for the work performed as agreed to in Exhibit
A of the executed original of this Agreement.
2. Final Report. Promoter shall provide a Final Report pursuant to the
requirements of RCW 67.28.1816 regarding the economic impact of the grants. The
Final Report including the Event or Tourism Activity Report Worksheet shown in
Exhibit B must be submitted by December 16, 2013.
3. Scope of Use. Promoter may only use the Grant for cultural and artistic
activities designed to increase tourism and tourist activity in the City and to promote the
Event. The Promoter may use the Grant for:
k) advertising, publicizing or otherwise distributing information for the purpose
of attracting visitors and encouraging tourist expansion in the City;
Packet Page 135 of 198
1) funding Marketing of the Event in the City.
3. Time of Performance. Promoter shall complete Promotion of the Event no
later than December 16, 2013.
4. Credit to City. Any publications produced as a result of the Grant will
include the Edmonds Arts Commission logo where possible and will prominently feature
the following message:
FUNDED IN PART BY THE CITY OF EDMONDS ARTS
COMMISSION TOURISMPROMOTIONAL FUND
5. Intellectual Property Rights. Where activities supported by the Grant
produce original books, articles, manuals, films, computer programs or other materials,
the promoter may copyright or trademark such materials upon obtaining the prior written
approval of the City; provided, that the City receives a royalty -free, non-exclusive and
irrevocable license to reproduce, publish, or use such materials. Where such license is
exercised, appropriate acknowledgement of Promoter's contribution will be made.
6. Modifications. This Agreement may only be modified by a written amendment to
be executed by both parties.
7. Access to Books/Records. The City may, at reasonable times, inspect the
books and records of the promoter relating to the performance of this Agreement.
8. Hold Harmless. The Promoter shall protect, hold harmless, indemnify, and
defend, at its own expense, the City, its elected and appointed officials, officers,
employees and agents, from any loss or claim for damages of any nature whatsoever,
arising out of the performance of this Agreement and the use of the Grant, including
claims by Promoter's employees or third parties, except for those damages solely caused
by the negligence or willful misconduct of the City.
9. Legal _ Requirements. The promoter shall comply with all applicable Federal,
State and local laws in performing this Agreement; including but not limited to, State,
Federal and local laws regarding discrimination.
10. Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington and venue shall be in an appropriate
court in Snohomish County.
11. Termination.
(a) If the Promoter breaches any of its obligations under this agreement, and fails
to cure the same within five (5) days of written notice to do so by the City, the City may
terminate this Agreement, in which case the Promoter shall return the unused portion of
the Grant within five (5) business days after termination.
Packet Page 136 of 198
(b) The City may terminate this Agreement upon thirty (30) written days notice
to the Promoter for any reason other then that stated in subsection (a) of this section, in
which case, the Promoter shall return the unused portion of the Grant within five (5)
business days after termination.
12. Waiver. The failure of a party to insist upon strict adherence to any term of
this Agreement on any occasion shall not be considered a Waiver thereof or deprive that
party of the right thereafter to insist upon strict adherence to that term or any other term
of this Agreement.
13. Assi ng ment. This Agreement is personal in nature and shall not be assigned by
the Promoter.
14. Records. The Promoter must maintain adequate records to support its use of the
Grant in accordance with the terms of this Agreement, Chapter 67.28 RCW, the ECC and
the Resolution. Promoter's records shall be maintained for a period of five (5) years after
termination of this Agreement. The City or any of its duly authorized representatives
shall have access to any books, documents, papers and records of the Promoter that are
directly related to this Agreement for the purposes of audit examinations, excerpts, or
transcripts.
15. Reimbursement. Use of the Grant by the Promoter that is determined not to be in
compliance with the terms of this Agreement, Chapter 67.28 RCW, the ECC and the
Resolution must be reimbursed to the City. The Promoter shall reimburse the requested
funds within five (5) business days after the City sends its request for reimbursement.
16 Independent Contractor. Promoter is an Independent Contractor and not an
agent, employee or servant of the City. The Promoter is not entitled to any benefits or
rights enjoyed by employees of the City. Promoter has the right to direct and control its
own activities in using the Grant in accordance with the terms of this Agreement.
17. Recitals. The Recitals of this Agreement are incorporated in this Agreement by
this reference.
18. Entire Agreement. This Agreement, including Exhibits A and B attached hereto,
constitutes the entire Agreement between the parties.
19. Notices. Notices to the City of Edmonds shall be sent to the following address:
City of Edmonds
121 Fifth Avenue North
Edmonds, WA 98020
Packet Page 137 of 198
Notices to the Promoter shall be sent to the following address:
Friends of Frank DeMiero
PO Box 1442
Edmonds WA 98020-1442
Receipt of any notice shall be deemed effective three days after deposit of written
notice in the U.S. mails, with proper postage and properly addressed.
IN WITNESS THEREOF, the parties executed this Agreement as of the date first shown
above.
CITY OF EDMONDS PROMOTER
Dave Earling, Mayor
121 — 5a' Avenue
Edmonds, WA 98020
ATTEST:
Signature
Print Name
Sandra S. Chase, City Clerk Print Address
Approved as to Form:
Office of the City Attorney
Packet Page 138 of 198
EXHIBIT A
Project description/scope from application:
Promote the 2013 Jazz Fest public performance through radio and print advertising.
Packet Page 139 of 198
EXHIBIT B
Event or Tourism Activity Report Worksheet
Official Report Form is due: December 16, 2013
NOTE: It is very important that you fill this report out as completely as possible to ensure you are
eligible to receive Tourism Promotion Funds supported through Lodging Tax in the future! The City of
Edmonds is required to provide this information to the State. Please plan now how you will collect this
information. Questions? Call 425-771-0228
11. Organization
12. This report covers:
Event Name:
Tourism Facility:
3. Total Lodging Tax Funds Allocated to this event of facility
4. Estimated total event attendance or user count for the facility:
Describe methodology used to determine this figure
10. Estimated percentage of total attendance for event or facility by:
a. Tourists (total number of guests from outside Edmonds)
b. Traveled more than 50 miles
c. Overnight stays associated with event
Describe methodology used to determine this figure
Date:
Date:
%OR#
%OR#
%OR#
6. Estimated total hotel or B & B room nights generated
Describe methodology used to determine this figure (eg: arrangement with hotel to report visitors,
surveys of participants, etc.)
12 Any other information that demonstrates the impact of the festival, events or tourism -
related facility owned by a non-profit organization or local jurisdiction (please describe, eg:
restaurant or shop patronage, etc):
Submitted by:
Date:
E-mail or phone number:
Packet Page 140 of 198
TOURISM PROMOTION AGREEMENT
Edmonds Arts Commission
City of Edmonds Parks, Recreation and Cultural Services Department
THIS AGREEMENT is entered into the 24'h day of January, 2013 by and
between the City of Edmonds, a municipal corporation ("City") and Phoenix Theatre
("Promoter").
RECITALS
A. The City established a Tourism Promotional Fund ("Fund") under Resolution
Number 630, dated December 10, 1985 ("Resolution"). The proceeds in the Fund are
derived from a portion of the lodging tax imposed pursuant to Chapter 4.85 of the
Edmonds City Code and Chapter 67.28 RCW.
B. The Fund was created to promote tourism in the City by providing promotional
and advertising subsidies to local cultural and artistic events.
C. Under the Resolution, the Edmonds Arts Commission ("Commission") assists in
the administration of the Fund. The Commission reviews and recommends to the City
Council proposals for funding, advertising and promotion of cultural and artistic
events/activities in the City.
J. The Commission has recommended, and the City Council has reviewed and
approved, funding to Promoter for promoting 2013 Season (described in the attached
Exhibit A - hereinafter the "Event") through the following method(s) print
advertising ("Promotion").
NOW, THEREFORE, in consideration of the promises and the mutual covenants
and obligations hereinafter set forth, the parties agree as follows:
1. Grant of Funds. The City grants an amount not to exceed Six hundred
and Fifty Dollars $( 650) ("Grant") to Promoter and Promoter accepts the Grant. The
City shall issue a check to Promoter for the Grant within three weeks after the City
receives the documented receipts for the work performed as agreed to in Exhibit A of the
executed original of this Agreement.
2. Final Report. Promoter shall provide a Final Report pursuant to the
requirements of RCW 67.28.1816 regarding the economic impact of the grants. The
Final Report including the Event or Tourism Activity Report Worksheet shown in
Exhibit B must be submitted by December 16, 2013.
3. Scope of Use. Promoter may only use the Grant for cultural and artistic
activities designed to increase tourism and tourist activity in the City and to promote the
Event. The Promoter may use the Grant for:
m) advertising, publicizing or otherwise distributing information for the purpose
of attracting visitors and encouraging tourist expansion in the City;
Packet Page 141 of 198
n) funding Marketing of the Event in the City.
3. Time of Performance. Promoter shall complete Promotion of the Event no
later than December 16, 2013.
4. Credit to City. Any publications produced as a result of the Grant will
include the Edmonds Arts Commission logo where possible and will prominently feature
the following message:
FUNDED IN PART BY THE CITY OF EDMONDS ARTS
COMMISSION TOURISMPROMOTIONAL FUND
5. Intellectual Property Rights. Where activities supported by the Grant
produce original books, articles, manuals, films, computer programs or other materials,
the promoter may copyright or trademark such materials upon obtaining the prior written
approval of the City; provided, that the City receives a royalty -free, non-exclusive and
irrevocable license to reproduce, publish, or use such materials. Where such license is
exercised, appropriate acknowledgement of Promoter's contribution will be made.
6. Modifications. This Agreement may only be modified by a written amendment to
be executed by both parties.
7. Access to Books/Records. The City may, at reasonable times, inspect the
books and records of the promoter relating to the performance of this Agreement.
8. Hold Harmless. The Promoter shall protect, hold harmless, indemnify, and
defend, at its own expense, the City, its elected and appointed officials, officers,
employees and agents, from any loss or claim for damages of any nature whatsoever,
arising out of the performance of this Agreement and the use of the Grant, including
claims by Promoter's employees or third parties, except for those damages solely caused
by the negligence or willful misconduct of the City.
9. Legal _ Requirements. The promoter shall comply with all applicable Federal,
State and local laws in performing this Agreement; including but not limited to, State,
Federal and local laws regarding discrimination.
10. Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington and venue shall be in an appropriate
court in Snohomish County.
11. Termination.
(a) If the Promoter breaches any of its obligations under this agreement, and fails
to cure the same within five (5) days of written notice to do so by the City, the City may
terminate this Agreement, in which case the Promoter shall return the unused portion of
the Grant within five (5) business days after termination.
Packet Page 142 of 198
(b) The City may terminate this Agreement upon thirty (30) written days notice
to the Promoter for any reason other then that stated in subsection (a) of this section, in
which case, the Promoter shall return the unused portion of the Grant within five (5)
business days after termination.
12. Waiver. The failure of a party to insist upon strict adherence to any term of
this Agreement on any occasion shall not be considered a Waiver thereof or deprive that
party of the right thereafter to insist upon strict adherence to that term or any other term
of this Agreement.
13. Assi ng ment. This Agreement is personal in nature and shall not be assigned by
the Promoter.
14. Records. The Promoter must maintain adequate records to support its use of the
Grant in accordance with the terms of this Agreement, Chapter 67.28 RCW, the ECC and
the Resolution. Promoter's records shall be maintained for a period of five (5) years after
termination of this Agreement. The City or any of its duly authorized representatives
shall have access to any books, documents, papers and records of the Promoter that are
directly related to this Agreement for the purposes of audit examinations, excerpts, or
transcripts.
15. Reimbursement. Use of the Grant by the Promoter that is determined not to be in
compliance with the terms of this Agreement, Chapter 67.28 RCW, the ECC and the
Resolution must be reimbursed to the City. The Promoter shall reimburse the requested
funds within five (5) business days after the City sends its request for reimbursement.
16 Independent Contractor. Promoter is an Independent Contractor and not an
agent, employee or servant of the City. The Promoter is not entitled to any benefits or
rights enjoyed by employees of the City. Promoter has the right to direct and control its
own activities in using the Grant in accordance with the terms of this Agreement.
17. Recitals. The Recitals of this Agreement are incorporated in this Agreement by
this reference.
18. Entire Agreement. This Agreement, including Exhibits A and B attached hereto,
constitutes the entire Agreement between the parties.
19. Notices. Notices to the City of Edmonds shall be sent to the following address:
City of Edmonds
121 Fifth Avenue North
Edmonds, WA 98020
Packet Page 143 of 198
Notices to the Promoter shall be sent to the following address:
Phoenix Theatre
9673 Firdale Ave
Edmonds WA 98020
Receipt of any notice shall be deemed effective three days after deposit of written
notice in the U.S. mails, with proper postage and properly addressed.
IN WITNESS THEREOF, the parties executed this Agreement as of the date first shown
above.
CITY OF EDMONDS PROMOTER
Dave Earling, Mayor
121 — 5a' Avenue
Edmonds, WA 98020
ATTEST:
Signature
Print Name
Sandra S. Chase, City Clerk Print Address
Approved as to Form:
Office of the City Attorney
Packet Page 144 of 198
EXHIBIT A
Project description/scope from application:
Promote performances of one show for 2013 through postcard and poster printing and
distribution and advertising in King County.
Packet Page 145 of 198
EXHIBIT B
Event or Tourism Activity Report Worksheet
Official Report Form is due: December 16, 2013
NOTE: It is very important that you fill this report out as completely as possible to ensure you are
eligible to receive Tourism Promotion Funds supported through Lodging Tax in the future! The City of
Edmonds is required to provide this information to the State. Please plan now how you will collect this
information. Questions? Call 425-771-0228
13. Organization
14. This report covers:
Event Name:
Tourism Facility:
3. Total Lodging Tax Funds Allocated to this event of facility
4. Estimated total event attendance or user count for the facility:
Describe methodology used to determine this figure
11. Estimated percentage of total attendance for event or facility by:
a. Tourists (total number of guests from outside Edmonds)
b. Traveled more than 50 miles
c. Overnight stays associated with event
Describe methodology used to determine this figure
Date:
Date:
%OR#
%OR#
%OR#
6. Estimated total hotel or B & B room nights generated
Describe methodology used to determine this figure (eg: arrangement with hotel to report visitors,
surveys of participants, etc.)
13 Any other information that demonstrates the impact of the festival, events or tourism -
related facility owned by a non-profit organization or local jurisdiction (please describe, eg:
restaurant or shop patronage, etc):
Submitted by:
Date:
E-mail or phone number:
Packet Page 146 of 198
AM-5397
City Council Meeting
Meeting Date: 01/22/2013
Time: Consent
Submitted For: Stephen Clifton
Department:
Review Committee:
Type:
Community Services
Action
Information
Submitted By:
Committee Action:
5. E.
Cindi Cruz
Subject Title
Authorization for the Mayor to sign City of Edmonds Lodging Tax Committee Tourism Promotion
Agreement awarding the Snohomish County Visitor's Bureau $6,000 for tourism promotion and support
of visitor services to promote Edmonds.
Recommendation
Authorize Mayor to sign promotion agreement.
Previous Council Action
Narrative
In the Lodging Tax Advisory Committee's annual budget review and approval process the Committee
allocated funds to the Economic Development Department including $6,000 awarded to the Snohomish
County Visitor's Bureau for tourism promotion and support of visitor services to promote Edmonds for
the year 2013. Staff is requesting authorization for the Mayor to sign the promotion agreement.
Attachments
Promotion Agreement for Snohomish County Visitor's Bureau
Inbox Reviewed By
City Clerk Sandy Chase
Mayor Dave Earling
Finalize for Agenda Sandy Chase
Form Started By: Cindi Cruz
Final Approval Date: 01/17/2013
Form Review
Date
01/17/2013 11:13 AM
O1/17/2013 01:14 PM
O1/17/2013 02:54 PM
Started On: 01/17/2013 10:41 AM
Packet Page 147 of 198
TOURISM PROMOTION AGREEMENT
City of Edmonds Lodging Tax Committee
THIS AGREEMENT is entered into the day of , 2013 by and
between the City of Edmonds, a municipal corporation ("City") and Snohomish County Visitor's
Bureau ("Promoter").
RECITALS
A. The City established a Hotel/Motel Tax Fund 120 ("Fund") under Ordinance Number
2010. The proceeds in the Fund are derived from a special excise tax of two percent on the sale
or charge made for the furnishing of lodging by a hotel, rooming house, tourist court, motel
trailer camp, and granting of any similar license to use real property pursuant to Chapter 3.34 of
the Edmonds City Code and Chapter 67.28 RCW.
B. The use of the tax is restricted to tourism promotion and acquisition and/or maintenance
of tourism -related facilities, including operation of tourism promotion agencies that serve the
community.
C. Under the Ordinance, the Edmonds Lodging Tax Advisory Committee assists in
administration of the Fund.
D. The Committee has recommended and approved, funding in the form of an agreement for
services to Promoter for promotion of tourism in Edmonds and support of visitor services to
promote Edmonds (as described in the attached Exhibit A.)
NOW, THEREFORE, in consideration of the promises and the mutual covenants and
obligations hereinafter set forth, the parties agree as follows:
1. Award of Funds. The City provides a grant in the form of an agreement for
services in accord with statutory requirements ("Grant") in the amount of Six Thousand
Dollars ($6,000.00) to Promoter and Promoter accepts the Grant. The City shall issue a
check to Promoter for the Grant within three weeks after the City receives the
documented receipts - for the work performed as agreed to in Exhibit A of the executed
original of this Agreement. See Exhibit A for the payment schedule.
2. Scope of Use. Promoter may only use the Grant for cultural and artistic activities
designed to increase tourism and tourist activity in the City and to promote the City. The
Promoter may use the Grant for:
a) advertising, publicizing or otherwise distributing information for the purpose of
attracting visitors and encouraging tourist expansion in the City;
b) operating activities at the Visitor Information Center in order to distribute tourism
promotional information.
-1-
Packet Page 148 of 198
3. Final Reports. Pursuant to the requirements of RCW 67.28.1816, an annual report
regarding the economic impact of the Grants must be made to the Washington State
Department of Commerce. As a condition of this Grant, the Promoter shall provide the
City a draft report (See Exhibit B) by January 15, 2014 for City review, approval and
filing with the Department of Commerce by May 1 st of the following year. The report
shall include:
3.1 The total revenue received by the Promoter pursuant to this Agreement;
3.2 A list of the festivals, special events, or nonprofit 501(c)(3) or 501(c)(6)
organizations that receive funds under this chapter;
3.3 A list of the festivals, special events or tourism facilities sponsored or
owned by the Promoter that receive funds under this chapter;
3.4 The amount of revenue expended on each festival, special event or tourism
related facility owned or sponsored by a nonprofit 501(c)(3) or 501(c)(6) organization or
jurisdiction;
3.5 The estimated number of tourists, persons traveling over 50 miles to the
destination, persons remaining at the destination overnight and lodging stays generated
per festival, special event, or tourism related facility owned or sponsored by a nonprofit
501(c)(3) or 501(c)(6) organization or jurisdiction; and
3.6 Any other measurements which the Promoter feels demonstrate the impact
of increased tourism attributable to the festival, special event, or tourism related facility
owned or sponsored by a nonprofit 501(c)(3) or 501(c)(6) organization or local
jurisdiction.
4. Time of Performance. Promoter shall complete all Promotions of the Event no
later than December 31, 2013. "Grant year" shall mean January 1, 2013 to December 31,
2013.
5. Credit to City. Any publications produced as a result of the Grant will
prominently feature the following message:
FUNDED IN PART BY THE CITY OF EDMONDS LODGING
TAX FUND.
6. Intellectual Property Rights. Where activities supported by the Grant produce
original books, articles, manuals, films, computer programs or other materials, the
Promoter may copyright or trademark such materials upon obtaining the prior written
approval of the City; provided, that the City receives a royalty -free, non-exclusive and
irrevocable license to reproduce, publish, or use such materials. Where such license is
exercised, appropriate acknowledgement of Promoter's contribution will be made.
Packet Page 149 of 198
7. Modifications. This Agreement may only be modified by a written amendment to
be executed by both parties.
8. Access to Books/Records. The City may, at reasonable times, inspect the
books and records of the Promoter relating to the performance of this Agreement.
9. Hold Harmless. The Promoter shall protect, hold harmless, indemnify, and
defend, at its own expense, the City, its elected and appointed officials, officers,
employees and agents, from any loss or claim for damages of any nature whatsoever,
arising out of the performance of this Agreement and the use of the Grant, including
claims by Promoter's, employees or third parties, except for those damages solely caused
by the negligence or willful misconduct of the City.
10. Legalquirements. The Promoter shall comply with all applicable Federal,
State and local laws in performing this Agreement; including but not limited to, State,
Federal and local laws regarding discrimination.
11. Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington and venue shall be in an appropriate
court in Snohomish County.
12. Termination.
(a) If the Promoter breaches any of its obligations under this Agreement, and fails to cure
the same within five (5) days of written notice to do so by the City, the City may
terminate this Agreement, in which case the Promoter shall return of the unused portion
of the Grant within five (5) business days after termination.
(b) The City may terminate this Agreement upon thirty (30) written days notice to the
Promoter for any reason other than that stated in subsection (a) of this section, in which
case, the Promoter shall return the unused portion of the Grant within five (5) business
days after termination.
13. Waiver. The failure of a party to insist upon strict adherence to any term of
this Agreement on any occasion shall not be considered a Waiver thereof or deprive that
party of the right thereafter to insist upon strict adherence to that term or any other term
of this Agreement.
14. Assignment. This Agreement is personal in nature and shall not be assigned by
the Promoter.
15. Records. The Promoter must maintain adequate records to support its use of the
Grant in accordance with the terms of this Agreement, Chapter 67.28 RCW, the ECC and
the Ordinance. Promoter's records shall be maintained for a period of five (5) years after
termination of this Agreement. The City or any of its duly authorized representatives
shall have access to any books, documents, or papers and records of the Promoter that are
-3-
Packet Page 150 of 198
directly related to this Agreement for the purposes of audit examinations, excerpts, or
transcripts.
16. Reimbursement. Use of the Grant by the Promoter that is determined not to be in
compliance with the terms of this Agreement, Chapter 67.28 RCW, the ECC and the
Ordinance must be reimbursed to the City. The Promoter shall reimburse the requested
funds within five (5) business days after the City sends its request for reimbursement.
17. Independent Contractor. Promoter is an Independent Contractor and not an agent,
employee or servant of the City. The Promoter is not entitled to any benefits or rights
enjoyed by employees of the City. Promoter has the right to direct and control its own
activities in using the Grant in accordance with the terms of this Agreement.
18. Recitals. The Recitals of this Agreement are incorporated in this Agreement by
this reference.
19. Entire Agreement. This Agreement, including Exhibits A and B attached hereto,
constitutes the entire Agreement between the parties.
IN WITNESS THEREOF, the parties executed this Agreement as of the date first shown above.
CITY OF EDMONDS PROMOTER
David O. Earling, Mayor
121 — 5th Avenue
Edmonds, WA 98020
Print Name
ATTEST:
Sandy S. Chase, City Clerk Print Address
Approved as to Form:
Office of the City Attorney
Packet Page 151 of 198
EXHIBIT A
The 2013 approved budget for the Lodging Tax Fund includes funding for the Snohomish
County Tourism Bureau's Visitor Services Program. The funding supports the four, visitor
information centers in the county ensuring the distribution of marketing materials promoting
Edmonds in addition to our own brochures and including: the official Snohomish County
Visitors Guide, bi-annual Calendar of Events, and the Arts, Culture & Heritage brochure.
See attached letter from Snohomish County Tourism.
Payment Schedule:
June 30, 2013 $3,000 upon receipt of invoice
December 15, 2013 $3,000 upon receipt of invoice
—5—
Packet Page 152 of 198
EXHIBIT B
Event or Tourism Activity Report Worksheet
Official Report Form is due: January 15, 2014
NOTE: It is very important that you fill this report out as completely as possible to ensure you
are eligible to receive support through Lodging Tax in the future. The City of Edmonds is
required to provide this information to the State. Please plan now how you will collect this
information. Questions? Call 425-775- 7724
I. Organization
2. This report covers:
Event Name:
Tourism Facility:
3. Total Lodging Tax Funds Allocated to this event of facility
4. Estimated total event attendance or user count for the facility:
Describe methodology used to determine this figure
Date:
Date:
S. Estimated percentage of total attendance for event or facility by:
a. Tourists (total number of guests from outside Edmonds) % OR #
b. Traveled more than 50 miles % OR #
c. Overnight stays associated with event
Describe methodology used to determine this figure
%OR#
6. Estimated total hotel or B & B room nights generated
Describe methodology used to determine this figure (eg: arrangement with hotel to report visitors,
surveys of participants, etc.)
7 Any other information that demonstrates the impact of the festival, events or tourism -
related facility owned by a non-profit organization or local jurisdiction (please describe, eg:
restaurant or shop patronage, etc):
Packet Page 153 of 198
Submitted by:
Date:
E-mail or phone number:
Packet Page 154 of 198
AM-5398
City Council Meeting
Meeting Date: 01/22/2013
Time: Consent
Submitted For: Stephen Clifton
Department:
Review Committee:
Type:
Community Services
Action
Information
Submitted By:
Committee Action:
5. F.
Cindi Cruz
Subject Title
Authorization for the Mayor to sign City of Edmonds Lodging Tax Committee Tourism Promotion
Agreement awarding the Edmonds Center for the Arts $12,500 to attract visitors to Edmonds through
advertising and promoting downtown Edmonds and annual cultural events/festivals in their 2013/2014
season brochure.
Recommendation
Authorize Mayor to sign promotion agreement.
Previous Council Action
Narrative
In the Lodging Tax Advisory Committee's annual budget review and approval process the Committee
allocated funds to the Economic Development Department including $12,500 awarded to the Edmonds
Center for the Arts to place advertising in their 2013/2014 season brochure to promote cultural events and
lodging in downtown Edmonds. Staff is requesting authorization for the Mayor to sign the promotion
agreement.
Attachments
Promotion Agreement for Edmonds Center for the Arts
Inbox Reviewed By
City Clerk Sandy Chase
Mayor Dave Earling
Finalize for Agenda Sandy Chase
Fonn Started By: Cindi Cruz
Final Approval Date: 01/17/2013
Form Review
Date
O1/17/2013 11:13 AM
O1/17/2013 01:15 PM
O1/17/2013 02:54 PM
Started On: 01/17/2013 10:45 AM
Packet Page 155 of 198
TOURISM PROMOTION AGREEMENT
City of Edmonds Lodging Tax Committee
THIS AGREEMENT is entered into the day of , 2013 by and between the
City of Edmonds, a municipal corporation ("City") and Edmonds Center for the Arts.
("Promoter").
RECITALS
A. The City established a Hotel/Motel Tax Fund 120 ("Fund") under Ordinance Number
2010. The proceeds in the Fund are derived from a special excise tax of two percent on the sale
of or charge made for the furnishing of lodging by a hotel, rooming house, tourist court, motel,
trailer camp, and the granting of any similar license to use real property pursuant to Chapter 3.34
of the Edmonds City Code and Chapter 67.28 RCW.
B. The use of the tax is restricted to fund, facilitate, or promote events that will serve to
attract visitors to the community.
C. Under the Ordinance, the Edmonds Lodging Tax Advisory Committee administers the
Fund.
D. The Committee has recommended and approved funding in the form of an agreement for
services to Promoter for promotion of the 2013/14 Season through a brochure that includes
information to attract visitors to Edmonds (described in the attached Exhibit A - hereinafter
the "Event") through the following method(s) Printing Season Brochures. ("Promotion").
NOW, THEREFORE, in consideration of the promises and the mutual covenants and
obligations hereinafter set forth, the parties agree as follows:
1. Award of Funds. The City provides a grant in the form of an agreement for
services in accord with statutory requirements ("Grant") in the amount of Twelve
Thousand Five Hundred Dollars ($12,500.00) to Promoter and Promoter accepts the
Grant. The City shall issue a check to Promoter for the Grant within three weeks after the
City receives the documented receipts for the work performed as agreed to in Exhibit A
of the executed original of this Agreement.
2. Scope of Use. Promoter may only use the Grant for cultural and artistic activities
designed to increase tourism and tourist activity in the City and to promote the Event.
The Promoter may use the Grant for:
a) advertising, publicizing or otherwise distributing information for the purpose of
attracting visitors and encouraging tourist expansion in the City;
b) funding Marketing of the Event in the City.
3. Final Reports. Pursuant to the requirements of RCW 67.28.1816, an annual report
regarding the economic impact of the grants must be made to the Washington State
Department of Commerce. As a condition of this Grant, the Promoter shall provide the
Promotion Agreement
Packet Page 156 of 198
City a draft report (See Exhibit B) by January 15, 2014 for City review, approval and
filing with the Department of Commerce by May 1 st of the following year. The report
shall include:
3.1 The total revenue received by the Promoter pursuant to this Agreement;
3.2 A list of the festivals, special events, or nonprofit 501(c)(3) or 501(c)(6)
organizations that receive funds under this chapter;
3.3 A list of the festivals, special events or tourism facilities sponsored or
owned by the Promoter that receive funds under this chapter;
3.4 The amount of revenue expended on each festival, special event or tourism
related facility owned or sponsored by a nonprofit 501(c)(3) or 501(c)(6) organization or
jurisdiction;
3.5 The estimated number of tourists, persons traveling over 50 miles to the
destination, persons remaining at the destination overnight and lodging stays generated
per festival, special event or tourism related facility owned or sponsored by a nonprofit
501(c)(3) or 501(c)(6) organization or jurisdiction; and
3.6 Any other measurements which the Promoter feels demonstrate the impact
of increased tourism attributable to the festival, special event, or tourism related facility
owned or sponsored by a nonprofit 501(c)(3) or 501(c)(6) organization or local
jurisdiction.
4. Time of Performance. Promoter shall complete production of the season brochure
no later than December 31, 2013 .
5. Credit to City. Any publications produced as a result of the Grant will include the
City logo where possible and will prominently feature the following message:
FUNDED IN PART BY THE CITY OF EDMONDS
LODGING TAX FUND.
6. Intellectual Property Rights. Where activities supported by the Grant produce
original books, articles, manuals, films, computer programs or other materials, the
Promoter may copyright or trademark such materials upon obtaining the prior written
approval of the City; provided, that the City receives a royalty -free, non-exclusive and
irrevocable license to reproduce, publish, or use such materials. Where such license is
exercised, appropriate acknowledgement of Promoter's contribution will be made.
7. Modifications. This Agreement may only be modified by a written amendment to
be executed by both parties.
Promotion Agreement 2
Packet Page 157 of 198
8. Access to Books/Records. The City may, at reasonable times, inspect the books
and records of the Promoter relating to the performance of this Agreement.
9. Hold Harmless. The Promoter shall protect, hold harmless, indemnify, and
defend, at its own expense the City, its elected and appointed officials, officers,
employees and agents, from any loss or claim for damages of any nature whatsoever,
arising out of the performance of this Agreement and the use of the Grant, including
claims by Promoter's employees or third parties, except for those damages solely caused
by the negligence or willful misconduct of the City.
10. Legal Requirements. The Promoter shall comply with all applicable Federal,
State and local laws in performing this Agreement; including but not limited to, State,
Federal and local laws regarding discrimination.
11. Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington and venue shall be in an appropriate
court in Snohomish County.
12. Termination.
(a) If the Promoter breaches any of its obligations under this Agreement, and fails to cure
the same within five (5) days of written notice to do so by the City, the City may
terminate this Agreement, in which case the Promoter shall return of the unused portion
of the Grant within five (5) business days after termination.
(b) The City may terminate this Agreement upon thirty (30) written days notice to the
Promoter for any reason other than that stated in subsection (a) of this section, in which
case, the Promoter shall return the unused portion of the Grant within five (5) business
days after termination.
13. Waiver. The failure of a party to insist upon strict adherence to any term of
this Agreement on any occasion shall not be considered a Waiver thereof or deprive that
party of the right thereafter to insist upon strict adherence to that term or any other term
of this Agreement.
14. Assignment. _ This Agreement is personal in nature and shall not be assigned by
the Promoter.
15. Records. The Promoter must maintain adequate records to support its use of the
Grant in accordance with the terms of this Agreement, Chapter 67.28 RCW, the ECC and
the Ordinance. Promoter's records shall be maintained for a period of five (5) years after
termination of this Agreement. The City or any of its duly authorized representatives
shall have access to any books, documents, or papers and records of the Promoter that are
directly related to this Agreement for the purposes of audit examinations, excerpts, or
transcripts.
Promotion Agreement 3
Packet Page 158 of 198
16. Reimbursement. Use of the Grant by the Promoter that is determined not to be in
compliance with the terms of this Agreement, Chapter 67.28 RCW, the ECC and the
Ordinance must be reimbursed to the City. The Promoter shall reimburse the requested
funds within five (5) business days after the City sends its request for reimbursement.
17. Independent Contractor. Promoter is an Independent Contractor and not an
agent, employee or servant of the City. The Promoter is not entitled to any benefits or
rights enjoyed by employees of the City. Promoter has the right to direct and control its
own activities in using the Grant in accordance with the terms of this Agreement.
18. Recitals. The Recitals of this Agreement are incorporated in this Agreement by
this reference.
19. Entire Agreement. This Agreement, including Exhibits A and B attached hereto,
constitutes the entire Agreement between the parties.
IN WITNESS THEREOF, the parties executed this Agreement as of the date first shown above.
CITY OF EDMONDS PROMOTER
David O. Earling, Mayor
121 — 5th Avenue
Edmonds, WA 98020
Print Name
ATTEST:
Sandy S. Chase, City Clerk Print Address
Approved as to Form:
Office of the City Attorney
Promotion Agreement 4
Packet Page 159 of 198
EXHIBIT A
The 2013 approved budget for the Lodging Tax Fund includes funding for the Edmonds Center
for the Arts 2013-14 season brochure, as recommended by the Lodging Tax Advisory Committee
to promote tourism and economic development in Edmonds. The Edmonds Center for the Arts is
a publicly owned facility and the City contracts with them to promote the City as a whole
through their season brochure which includes two pages dedicated to promoting Edmonds and
special events held throughout the year that attract tourists.
The funding is to be used for an expanded listing of annual community events with short
descriptions, and an expanded "Welcome to Edmonds" stay, shop, and dine section.
As part of the "grant" agreement the Edmonds Center for the Arts will draft copy for approval by
the City of Edmonds Economic Development Director before printing, and submit a final report
on the marketing efforts, including information on distribution of the season brochure, overnight
stays, and other information on tourism impacts as available, by December 15, 2013. All
receipts will be submitted and reviewed before reimbursement.
See attached letter from the Edmonds Center for the Arts.
Promotion Agreement 5
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EXHIBIT B
Event or Tourism Activity Report Worksheet
Official Report Form is due: January 15, 2014
NOTE: It is very important that you fill this report out as completely as possible to ensure you
are eligible to receive Tourism Promotion Funds supported through Lodging Tax in the future!
The City of Edmonds is required to provide this information to the State. Please plan now how
you will collect this information. Questions? Call 425-775-7724
I. Organization
2. This report covers:
Event Name:
Tourism Facility:
3. Total Lodging Tax Funds Allocated to this event of facility
4. Estimated total event attendance or user count for the facility:
Describe methodology used to determine this figure
Date:
Date:
S. Estimated percentage of total attendance for event or facility by:
a. Tourists (total number of guests from outside Edmonds) % OR #
b. Traveled more than 50 miles % OR #
c. Overnight stays associated with event
Describe methodology used to determine this figure
%OR#
6. Estimated total hotel or B & B room nights generated
Describe methodology used to determine this figure (eg: arrangement with hotel to report visitors,
surveys of participants, etc.)
7 Any other information that demonstrates the impact of the festival, events or tourism -
related facility owned by a non-profit organization or local jurisdiction (please describe, eg:
restaurant or shop patronage, etc):
Promotion Agreement 6
Packet Page 161 of 198
Submitted by:
Date:
E-mail or phone number:
Economic Development — Brochures
Promotion Agreement
Packet Page 162 of 198
AM-5399
City Council Meeting
Meeting Date: 01/22/2013
Time: Consent
Submitted For: Stephen Clifton
5. G.
Submitted By: Cindi Cruz
Department: Community Services
Review Committee: Committee Action:
Type: Action
Information
Subject Title
Authorization for the Mayor to sign City of Edmonds Lodging Tax Committee Tourism Promotion
Agreement awarding the Edmonds Visitor's Center $2,500 for tourism promotion and support of visitor
services to promote Edmonds
Recommendation
Authorize Mayor to sign promotion agreement.
Previous Council Action
Narrative
In the Lodging Tax Advisory Committee's annual budget review and approval process the Committee
allocated funds to the Economic Development Department including $2,500 awarded to the Edmonds
Visitor's Center for tourism promotion and support of visitor services to promote Edmonds for the year
2013. Staff is requesting authorization for the Mayor to sign the promotion agreement.
Attachments
Promotion Agreement for Edmonds Visitor's Center
Inbox Reviewed By
City Clerk Sandy Chase
Mayor Dave Earling
Finalize for Agenda Sandy Chase
Form Started By: Cindi Cruz
Final Approval Date: 01/17/2013
Form Review
Date
01/17/2013 11:13 AM
O1/17/2013 01:15 PM
O1/17/2013 02:54 PM
Started On: 01/17/2013 10:48 AM
Packet Page 163 of 198
TOURISM PROMOTION AGREEMENT
City of Edmonds Lodging Tax Committee
THIS AGREEMENT is entered into the day of , 2013 by and between the
City of Edmonds, a municipal corporation ("City") and Greater Edmonds Chamber of Commerce
Edmonds Visitors Center ("Promoter").
RECITALS
A. The City established a Hotel/Motel Tax Fund 120 ("Fund") under Ordinance Number 2010.
The proceeds in the Fund are derived from a special excise tax of two percent on the sale or charge
made for the furnishing of lodging by a hotel, rooming house, tourist court, motel trailer camp, and
granting of any similar license to use real property pursuant to Chapter 3.34 of the Edmonds City Code
and Chapter 67.28 RCW.
B. The use of the tax is restricted to tourism promotion and acquisition and/or maintenance of
tourism -related facilities, including operation of tourism promotion agencies that serve the community.
C. Under the Ordinance, the Edmonds Lodging Tax Advisory Committee assists in administration
of the Fund.
D. The Committee has recommended and approved, funding in the form of an agreement for
services to Promoter for promotion of tourism in Edmonds and support of visitor services at the
Edmonds Visitor Center to promote Edmonds (as described in the attached Exhibit A.)
NOW, THEREFORE, in consideration of the promises and the mutual covenants and
obligations hereinafter set forth, the parties agree as follows:
1. Award of Funds. The City provides a grant in the form of an agreement for services in
accord with statutory requirements ("Grant") in the amount of Two Thousand Five Hundred
Dollars ($2,500.00) to Promoter and Promoter accepts the Grant. The City shall issue a check
to Promoter for the Grant within three weeks after the City receives the documented receipts -
for the work performed as agreed to in Exhibit A of the executed original of this Agreement.
See Exhibit A for the payment schedule.
2. Scope of Use. Promoter may only use the Grant for activities designed to increase
tourism and tourist activity in the City and to promote the City. The Promoter may use the
Grant for:
a) advertising, publicizing or otherwise distributing information for the purpose of attracting
visitors and encouraging tourist expansion in the City;
b) operating activities at the Visitor Information Center in order to distribute tourism
promotional information.
3. Final Reports. Pursuant to the requirements of RCW 67.28.1816, an annual report
regarding the economic impact of the grants must be made to the Washington State Department
of Commerce. As a condition of this Grant, the Promoter shall provide the City a draft report
(See Exhibit B) by January 15, 2014 for City review, approval and filing with the Department
of Commerce by May 1 st of the following year. The report shall include:
-1-
Packet Page 164 of 198
3.1 The total revenue received by the Promoter pursuant to this Agreement;
3.2 A list of the festivals, special events, or nonprofit 501(c)(3) or 501(c)(6)
organizations that receive funds under this chapter;
3.3 A list of the festivals, special events or tourism facilities sponsored or owned by
the Promoter that receive funds under this chapter;
3.4 The amount of revenue expended on each festival, special event or tourism
related facility owned or sponsored by a nonprofit 501(c)(3) or 501(c)(6) organization or
jurisdiction;
3.5 The estimated number of tourists, persons traveling over 50 miles to the
destination, persons remaining at the destination overnight and lodging stays generated per
festival, special event, or tourism related facility owned or sponsored by a nonprofit 501(c)(3)
or 501(c)(6) organization or jurisdiction; and
3.6 Any other measurements which the Promoter feels demonstrate the impact of
increased tourism attributable to the festival, special event, or tourism related facility owned or
sponsored by a nonprofit 501(c)(3) or 501(c)(6) organization or local jurisdiction.
4. Time of Performance. Promoter shall complete all Promotions of the Event no later
than December 31, 2013. "Grant year" shall mean January 1, 2013 to December 31, 2013.
5. Credit to City. Any publications produced as a result of the Grant will prominently
feature the following message:
FUNDED IN PART BY THE CITY OF EDMONDS LODGING TAX
FUND.
6. Intellectual Property Rights. Where activities supported by the Grant produce
original books, articles, manuals, films, computer programs or other materials, the
Promoter may copyright or trademark such materials upon obtaining the prior written
approval of the City; provided, that the City receives a royalty -free, non-exclusive and
irrevocable license to reproduce, publish, or use such materials. Where such license is
exercised, appropriate acknowledgement of Promoter's contribution will be made.
7. Modifications. This Agreement may only be modified by a written amendment to
be executed by both parties.
8. Access to Books/Records. The City may, at reasonable times, inspect the books and
records of the Promoter relating to the performance of this Agreement.
9. Hold Harmless. The Promoter shall protect, hold harmless, indemnify, and defend, at
its own expense, the City, its elected and appointed officials, officers, employees and agents,
from any loss or claim for damages of any nature whatsoever, arising out of the performance of
this Agreement and the use of the Grant, including claims by Promoter's, employees or third
parties, except for those damages solely caused by the negligence or willful misconduct of the
City.
Packet Page 165 of 198
10. Legal Requirements. The Promoter shall comply with all applicable Federal, State and
local laws in performing this Agreement; including but not limited to, State, Federal and local
laws regarding discrimination.
11. Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington and venue shall be in an appropriate court
in Snohomish County.
12. Termination.
(a) If the Promoter breaches any of its obligations under this Agreement, and fails to cure the
same within five (5) days of written notice to do so by the City, the City may terminate this
Agreement, in which case the Promoter shall return of the unused portion of the Grant within
five (5) business days after termination.
(b) The City may terminate this Agreement upon thirty (30) written days notice to the
Promoter for any reason other than that stated in subsection (a) of this section, in which case,
the Promoter shall return the unused portion of the Grant within five (5) business days after
termination.
13. Waiver. The failure of a party to insist upon strict adherence to any term of this
Agreement on any occasion shall not be considered a Waiver thereof or deprive that party of
the right thereafter to insist upon strict adherence to that term or any other term of this
Agreement.
14. Assignment. This Agreement is personal in nature and shall not be assigned by the
Promoter.
15. Records. The Promoter must maintain adequate records to support its use of the Grant
in accordance with the terms of this Agreement, Chapter 67.28 RCW, the ECC and the
Ordinance. Promoter's records shall be maintained for a period of five (5) years after
termination of this Agreement. The City or any of its duly authorized representatives shall
have access to any books, documents, or papers and records of the Promoter that are directly
related to this Agreement for the purposes of audit examinations, excerpts, or transcripts.
16. Reimbursement. Use of the Grant by the Promoter that is determined not to be in
compliance with the terms of this Agreement, Chapter 67.28 RCW, the ECC and the Ordinance
must be reimbursed to the City. The Promoter shall reimburse the requested funds within five
(5) business days after the City sends its request for reimbursement.
17. Independent Contractor. Promoter is an Independent Contractor and not an agent,
employee or servant of the City. The Promoter is not entitled to any benefits or rights
enjoyed by employees of the City. Promoter has the right to direct and control its own
activities in using the Grant in accordance with the terms of this Agreement.
18. Recitals. The Recitals of this Agreement are incorporated in this Agreement by this
reference.
19. Entire Agreement. This Agreement, including Exhibits A and B attached hereto,
constitutes the entire Agreement between the parties.
-3-
Packet Page 166 of 198
IN WITNESS THEREOF, the parties executed this Agreement as of the date first shown above.
CITY OF EDMONDS
David O. Earling, Mayor
121 — 5t" Avenue
Edmonds, WA 98020
ATTEST:
Sandy S. Chase, City Clerk
Approved as to Form:
Office of the City Attorney
PROMOTER
Print Name
Print Address
Packet Page 167 of 198
EXHIBIT A
The 2013 approved budget for the Lodging Tax Fund includes funding for operations at the Edmonds
Visitor's Center. The Edmonds Visitor's Center is located in a City facility (log cabin) and is operated
by the Edmonds Chamber of Commerce. The Visitor Center serves the entire City and promotes
tourism in the City. Receipts for all eligible expenses must be submitted for review prior to issuing
reimbursement. Eligible operational expenses are limited to telephone service, postage, computer
related items (internet access, software, hardware), training fees for volunteers, and office supplies.
See attached letter from Edmonds Chamber of Commerce.
Payment Schedule:
June 30, 2013 Partial payment up to $1250 upon receipt of documented invoice
December 15, 2013 Final Payment not to exceed total award of $2500 upon receipt of documented
invoice
Packet Page 168 of 198
EXHIBIT B
Event or Tourism Activity Report Worksheet
Official Report Form is due: January 15, 2014
NOTE: It is very important that you fill this report out as completely as possible to ensure you are
eligible to receive Tourism Promotion Funds supported through Lodging Tax in the future! The City
of Edmonds is required to provide this information to the State. Please plan now how you will
collect this information. Questions? Call 425-771-0228
2
Organization
This report covers:
Event Name:
Tourism Facility:
3. Total Lodging Tax Funds Allocated to this event of facility
4. Estimated total event attendance or user count for the facility:
Describe methodology used to determine this figure
Date:
Date:
S. Estimated percentage of total attendance for event or facility by:
a. Tourists (total number of guests from outside Edmonds) % OR #
b. Traveled more than 50 miles % OR #
c. Overnight stays associated with event
Describe methodology used to determine this figure
%OR#
6. Estimated total hotel or B & B room nights generated
Describe methodology used to determine this figure (eg: arrangement with hotel to report visitors,
surveys of participants, etc.)
7 Any other information that demonstrates the impact of the festival, events or tourism -
related facility owned by a non-profit organization or local jurisdiction (please describe, eg:
restaurant or shop patronage, etc):
Submitted by:
Date:
Packet Page 169 of 198
E-mail or phone number:
Economic Development —Brochures
Packet Page 170 of 198
AM-5392
5. H.
City Council Meeting
Meeting Date: 01/22/2013
Time: Consent
Submitted For: Dave Earling Submitted By: Carolyn LaFave
Department: Mayor's Office
Review Committee: Committee Action:
Type: Action
Information
Subject Title
Confirmation of Arts Commission candidate Marni Muir.
Recommendation
Mayor Earling and the Arts Commissioners are recommending confirmation of Marni Muir to the Arts
Commission.
Previous Council Action
Narrative
Ms. Muir was interviewed by the Arts Commissioners and recommended to Mayor Earling for an open
position on the Commission. Mayor Earling has interviewed Ms. Muir and found her to possess the
necessary qualifications and so is recommending her appointment to the Arts Commission. Ms. Muir will
fill vacant position #3 which is a "general" position. This positions requires the candidate to: be interested
and have experience in the literary, visual, and/or performing arts; possess a willingness to invest the
time that is required; be an Edmonds resident; have demonstrated leadership skills; and have a strong
commitment to the arts and the community.
Marni Muir Application
Inbox
Finalize for Agenda
Mayor
Form Started By: Carolyn LaFave
Final Approval Date: 01/16/2013
Attachments
Form Review
Reviewed By Date
Sandy Chase 01/15/2013 02:52 PM
Dave Earling 01/16/2013 09:48 AM
Started On: 01/15/2013 12:03 PM
Packet Page 171 of 198
c 1b,
City of Edmonds
Citizen Board & Commission Application
Edmonds Arts Commission
edmonds
ARTS COMMl55ION
NameMarni Muir Date December 3, 2012
������V
Address Phone (day)
Phone (cve)
Length of zesidence in Edmonds
Qccuvational status and background
A permanent resident of Edmonds since I was ane, I have watched our city grow and develop into a
thriving community. I have been involved in the arts from an early age, operated an interior design
company, represented artists, and owned a gallery. Served on the Fine Arts Center of Edmonds board
and was the marketing and PR director for Olympic Sailet Theater.
Organizational affiliations
Why are you seeking this appointment?
See attached letter.
What skills and knowledge do you have to meet the selection critcria
Please attach a letter of interest and a resume and return all to:
EAC Nominations
700 Main Street
Edmonds WA 98020
425-771-0228
chapin @ ci.edmonds.wa.us
Packet Page 172 of 198
December 3, 2012
E.A.C. Nominations
700 Main Street
Edmonds, WA 98020
425-771-0228
chapin@ci.edmonds.wa.us
www.edmondsartscommission.or
Dear E.A.C. Committee:
I am thrilled to learn of the current opening for the Edmonds Arts Commission. I was approached
several years ago to apply but the timing was not right, however, I am now in a position to make such a
commitment.
As a permanent resident of Edmonds since I was one, I have watched our city grow and develop into a
thriving community and am proud to be so integrated, When I was a little girl, my parents would be
driving North into Edmonds on 5t4 Avenue and as soon as I saw the Edmonds sign, the ferry and the
water I would say, "There's my eddums!" and it still is.
Not only have I been involved in the arts from an early age, but studied at the University of Washington,
represented artists, owned a gallery, opened up a gallery on 5t" Avenue in an empty Milltown space
called "Gallery One" featuring local N.W. artists— including our own James Martin (who, by the way
used to babys.it me along with Helen Reynolds and her daughter, Susie), Galen Garwood, a NW icon,
Larry & Liza Halvorsen, Steve Jensen and more .
The Earlings and I carpooled our children to school years ago— I have interfaced with and
enthusiastically supported the arts, including E.C.A., the mural project and artists in my community, as
well as other nationally and internationally known artists.
believe without a doubt that I am the perfect candidate for this position not only because of my love of
art, but also because of my longevity and commitment to my community in Edmonds; my education and
involvement in the field my entire adult life. I have the time, the heart, the motivation, know how to be
a "team player/member", am definitely a visionary and idea person, know what it takes to "get the job
done" and how to have fun along the way. Relationships mean everything to me and when 1 believe in
something I can build an army of support due to my enthusiasm and commitment.
It is with heartfelt jay and abandon that I write this letter.
With gratitude forthe opportunity and sincerity in my pursuit.
Packet Page 173 of 198
AM-5401
City Council Meeting
Meeting Date: 01/22/2013
Time:
Submitted By:
Department:
Review Committee:
Type:
90 Minutes
Stephen Clifton
Community Services
Information
Information
Subject Title
Discussion regarding incentive zoning and development agreements.
Recommendation
Previous Council Action
Committee Action:
7.
July 26, 2011 - The City Council conducted a public hearing on the Planning Board recommendation
regarding potential amendments to downtown BD zones. One of four proposed amendments
included providing for Development Agreements to achieve specified city goals. The City
Council referred the matter to the Community Services/Development Services (CSDS) Committee for
further review and discussion.
August 9, 2011 - The CSDS Committee, now called Parks, Public Works and Planning Committee,
recommended this issue be taken up by the full Council during a work session to be accompanied by a
background memorandum from the City Attorney.
Narrative
Attached is a January 15, 2013 memo from Jeff Taraday and Beth Hilliard, Lighthouse Law Group, has
been created to aid City administration and Edmonds City Council in beginning a discussion about
different kinds of zoning tools, particularly incentive zoning and development agreements. The
memo describes what incentive zoning is and the different types of incentive zoning programs cities
use, describes what development agreements are and how they relate to incentive zoning, and discusses
the potential legal issues with these zoning schemes.
Memo from Lighthouse Law Group
Inbox
City Clerk
Mayor
Reviewed By
Sandy Chase
Dave Earling
Attachments
Form Review
Date
O1/17/2013 03:53 PM
O1/17/2013 04:11 PM
Packet Page 174 of 198
Finalize for Agenda
Form Started By: Stephen Clifton
Final Approval Date: 01/18/2013
Sandy Chase 01/18/2013 08:51 AM
Started On: 01/17/2013 02:25 PM
Packet Page 175 of 198
DEVELOPMENT AGREEMENTS AND INCENTIVE ZONING
Date: January 15, 2013
To: Edmonds City Council
Mayor Earling
Stephen Clifton
Rob Chave
From: Jeff Taraday and Seth Hilliard
Re: Incentive zoning and development agreements
This memo has been created to aid the administration and the
Edmonds City Council in beginning a discussion about different kinds of
zoning tools, particularly incentive zoning and development agreements.
This memo will describe what incentive zoning is and the different types of
incentive zoning programs cities use. It will also describe what
development agreements are and how they relate to incentive zoning. The
memo will also discuss the potential legal issues with these zoning
schemes.
INTRODUCTION
Incentive zoning and development agreements can be differentiated
by the type of incentive they offer to developers and their nature as
planned or ad hoc. Through incentive zoning, cities may create an overlay
incentive zoning district wherein developers build public amenities or
provide other substantial public benefit in exchange for regulatory
is1100 Dexter Ave N Suite 100 Seattle WA 98109 I P 206.273.7440 I F 206.273.7401 I www.lighthouselawgroup.com
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EDMONDS CITY COUNCIL
January 15, 2013
bonuses such as extra density. Through development agreements, the city
may make contractual agreements with developers whereby the developer
receives a vested right to develop a property subject to current regulations.
Development agreements provide a vehicle to formalize mitigation
measures or other conditions that the city may require of the developer.
While these regulatory techniques may appear similar, the development
agreement does not necessarily give the developer flexibility without a
corresponding code provision that allows for such flexibility. Ultimately, in
allowing for such flexibility, the city must decide what type of incentive or
flexibility it would like to offer developers and what type of benefit it would
like to receive from the exchange.
INCENTIVE ZONING
What is incentive zoning?
Incentive zoning is a type of flexible zoning whereby a city obtains
public benefits or amenities from private developers in exchange for
certain specified modified zoning requirements. To do so, a city often
creates an overlay zone wherein developers may seek incentives in return
for the developer agreeing to provide a desired amenity. This mutually
beneficial flexible zoning arrangment allows developers to use the land
more intensely while providing a service or amenity to the public.
Incentive zoning has been around since the 196os and has been used
extensively in New York and Chicago, among other places.
The Growth Management Act states that a comprehensive plan
"should provide for innovative land use management techniques,
including, but not limited to, density bonuses, cluster housing, planning
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EDMONDS CITY COUNCIL
January 15, 2013
unit developments, and the transfer of development rights." RCW
36.7oA.o9o. Therefore, incentive zoning is expressly authorized by state
law.
The City of Seattle has used an increased height incentive and/or an
increased floor area ratio (FAR) incentive to encourage developers to
provide various public benefits and/or amenities like affordable housing,
historic landmark preservation, public open space, hillclimb assists, public
restrooms, transit station access.'
Can developers opt out of an incentive zoning program?
Yes. The optional nature of this program is important to keep in
mind because the desired public benefits and/or amenities to be obtained
through the program will only be provided if and when a developer takes
advantage of the incentives. Because the desired public benefits and/or
amenities are contingent upon new development (including
redevelopment), the program will only succeed if it provides a significant
enough incentive for developers to opt in and take advantage of whatever
regulatory flexibility is being offered. If the incentive is inadequate
relative to the cost of the public amenity that is required for participation,
then developers will simply opt out and develop using the underlying
zoning without providing any substantial benefits or amenities.
There is a similar balance when viewed from the perspective of the
citizen. To the extent that citizens view a development incentive (e.g.,
increased height) as a negative, the developer must provide a significant
' See, e.g., SMC 23.49.013.
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EDMONDS CITY COUNCIL
January 15, 2013
enough public amenity to make palatable the negative perception of the
incentive. Otherwise, it is unlikely that the program will be long-lived or
adopted at all. If the incentives are significant enough to attract new
development and the public benefits and amenities are of a quality and
quantity that the community truly values, then the program should be
successful.
What are some benefits or amenities that the City could receive?
Cities could seek to receive the following benefits and amenities as
part of an incentive zoning scheme. These are examples only and the city
council would be free to conceive of others:
• Parks, plazas and other open spaces
• Shopping atriums
• Overhead weather protection and street arcades
• Bicycle parking and storage facilities
• Outdoor performing arts venues
• Access to transit and rail stations
• Public art
• Decorative street lighting
• Road improvements
• Public parking
• Financial contributions/payment in -lieu of amenity if the
city is unable to produce an amenity suitable to the
community
• Desirable land uses, particularly those that the market may
not provide without some type of incentive
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EDMONDS CITY COUNCIL
January 15, 2013
What are some incentives that the City could provide?
Cities have many options of what to offer developers in exchange
for a public amenity:
• Increases in residential or nonresidential unit density
• Increases in lot coverage
• Changes in setback requirements
• Changes in height requirements
• Increases in floor area rati02
• Changes in parking requirements
• Fee waivers or expedited processing
• Modified use restrictions to allow for higher value mixed
uses
Increased density or height is often considered the most important bonus
that cities can use to incentivize developer participation.
What are some other ways that incentive zoning has been used?
Incentive zoning is typically used to encourage the provision of
some particular public amenities, but some cities also use incentive zoning
to encourage a beneficial outcome like a particular use or service that the
market may not readily provide. Cities can choose to provide bonuses or
incentives for only particular kinds of public benefit or amenity if those
items are particularly lacking in the area.
2 Floor area ratio (FAR) is the ratio of a building's total floor area to the area of the lot
upon which it is built. Not all zoning districts use FAR. Where it is used, the FAR, when
multiplied by the area of the lot, produces the maximum amount of floor area allowable
on that lot. For example, on a io,000 square foot lot in a district with a maximum FAR of
2.0, the floor area on the lot cannot exceed 2O,O0O square feet.
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For example, a city might see a need for affordable housing in their
community, and use incentive zoning to meet that need. The city would
modify certain zoning restrictions in return for the provision by a
developer of a specified amount of lower income housing units in their
development.
Some examples of incentive zoning for particular outcomes include:
• Affordable housing, including affordable senior housing
• Historic preservation of urban landmarks
• Preservation of trees, open spaces and scenic corridors
• Preventing sprawl, particularly through the implementation
of a Transfer of Development Rights (TDR) program. TDR is
currently being implemented in parts of Snohomish County.
• Child care or elder facilities
• Retail space or mixed -use development
• Health or other human service facilities
• Museums, cultural or historic facilities
• Promoting the use of solar energy.
• The City of Seattle incentivizes the use of LEED-certified
building construction. The City offers an increase in the floor
area ratio downtown, for example, if a developer will agree to
build a LEED certified building. LEED is a program of the
U.S. Green Building Council for "green" construction
methods.
How does a city implement incentive zoning?
Before implementing an incentive zoning scheme, cities should
engage in substantial community dialogue with both developers and city
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residents. This outreach, however, need not be specific to incentive zoning.
Some cities may have already untaken the necessary outreach as part of an
earlier planning process. Here is a list of possible steps that the City may
want to consider in making an incentive zone, but these should not be
viewed as prerequisites. Again, some of these may have already occurred
as part of other planning exercises:
1. Assemble stakeholders. Get ideas for incentives from the people
who will be taking advantage of the incentive. If it has not already
done so, the city should ask builders, developers and real estate
professionals what kinds of incentives will attract development, and
what types of benefits and/or amenities they see as financially
feasible. Stakeholders could also help determine the target
geographic areas for incentive zoning.
2. Determine what incentives the city should offer. Using input from
step one, establish where the city wants to encourage new
incentivized development (including redevelopment), what bonuses
will be allowed, and what community benefits and/or amenities will
be provided by the developer in exchange for the bonuses.
a. As part of this process, one could conduct a market analysis
to find out if there is enough demand from developers for
bonuses in the area chosen for incentive zoning.
b. Make sure the area's infrastructure will be sufficient upon
full build -out of the incentive zone. Coordinate infrastructure
with all affected units of government.
c. Evaluate the effect of a successful incentive program against
the analysis, goals, and policies in the existing
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comprehensive plan, and perform further analysis, if
necessary.
3. Determine what public benefits and/or amenities participating
developers will be required to provide. What kinds of community
improvements are needed in the targeted area? Does the area lack
parks, or affordable housing units? Do residents complain about
sidewalks or street lighting? Could you attract more small
businesses with mixed -use buildings or live -work units? Are there
certain types of development that could catalyze other welcomed
activity? By engaging with stakeholders and constituents in this
way, the city should be able to craft a list of potential benefits
and/or amenities that the community considers worthy of use in an
incentive zoning program.
4. Create the incentive zone and amend planning documents such as
the zoning ordinance and comprehensive plan. Establish an
overlay incentive zoning district within the existing zoning
ordinance showing the boundaries of the incentive zoning area.
Specify in the zoning ordinance the actual incentive being offered to
developers and the specific benefits and/or amenities that must be
provided by the developer. The ordinance amendment should say
whether the incentive is awarded automatically or whether it is
subject to a discretionary review process (listing the criteria that
will be used to approve the bonus). Likewise, the city may need to
amend its comprehensive plan to show the incentive zone areas and
explain any specific community objectives to be achieved.
(Alternatively, an existing zoning district could function as an
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incentive zoning district by amending the text of the development
regulations. This arrangement is discussed below.)
5. Adopt the changes. Follow the City's procedure to adopt a zoning
ordinance, including any notice and public meeting requirements.
6. Market the new incentives. As soon as the incentive zone is
approved, the City may want to publicize the change to get the word
out to developers and builders. Implement the policy as new
development proposals are submitted.
Is there another way to provide an incentive to uses the City
deems valuable?
Yes, the City can choose to create incentives through a zoning code
text amendment instead of creating a new overlay zone. If a City
determines that a use provides an asset or value to the City, the City may
choose to update existing zoning regulations in order to encourage those
uses by providing incentives for those uses in the city code. For example,
in the City of Seattle, the Residential Multifamily Lowrise Zone 3 (LR-3)
provides a base FAR that is specific to each category of residential use. For
example, the base FAR for single-family dwelling units is 1.1 while the base
FAR for apartments is 1.5.3 This reflects the City of Seattle's policy choice
to encourage apartments over single-family construction in the LR-3 zone.
An additional incentive is provided to raise the apartment FAR up to 2.0
when other conditions are met, including a LEED Silver rating.
3 SMC 23.45.510.B (using the FAR for property inside an urban center).
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With these examples in mind, the City must first decide on what
types of amenities or uses provide a sufficient benefit to the City to
warrant those bonuses such as increased FAR or height. This
determination about the value of the amenity should be made before
adopting the incentives into the zoning code.
What are potential issues with incentive zoninZ?
The City Council should consider potential issues with incentive
zoning before implementing this arrangment in Edmonds. While the
neighbors should benefit from the amenity provided by the developer
through incentive zoning, if the scope of the amenity is not calibrated
carefully to the scope of the incentive, neighbors could suffer the impact of
the incentive more than they benefit from the amenity. This concern can
be resolved through sufficient stakeholder participation in the planning
phase. Ultimately, the city council must weigh whether the gain from the
amenity for the public at large more than offsets any loss to the neighbors
from providing the incentive.
Also, the city must be sure that offering the incentive bonuses will
not overload public services and distort the urban landscape. Some may
claim that if the existing base zoning is sound, then modifying the zoning
requirements through incentive zoning may overload the area. Again,
sufficient planning with input from stakeholders should prevent a negative
outcome.
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DEVELOPMENT AGREEMENTS
What are development agreements?
A development agreement is a contract between the city and the
developer that specifies the standards and conditions that will govern
development of the property. Development agreements are authorized by
RCW 36.7oB.170.
The development agreement may provide extended assurance or
vesting to the developer that he or she may proceed to develop the project
subject to the rules and regulations in effect at the time of approval; the
development will not be subject to subsequent rezones or changes in
regulations for a specified period of time. In Washington, a project is often
subject (and vested) to the regulations in effect at the time of application.
However, a development agreement may include additional development
standards that will govern property development for the duration of the
agreement.
The benefit that the city receives may be more open-ended than
would be provided through incentive zoning where the benefits and/or
amenities are specifically set forth in the code. In a development
agreement, the city may choose to include mitigation measures that must
be met to assure that a project does not have unacceptable impacts on
neighboring properties or community infrastructure. This scenario would
be particularly true of a large development4 where the city uses its
4 The agreement may also clarify how the project will be phased, the
required timing of public improvements, the developer's contribution
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authority under SEPA to require mitigation measures that address specific
project impacts. The agreement can provide expressly for fees,
dedications, exactions and improvements or other terms and conditions
on development. Whatever the mitigation required, there must be a direct
relationship or nexus between the impact of the project and the mitigation
measure.
Additionally (or alternately), if consistent with applicable
development regulations, and subject to the nexus and proportionality
requirements imposed by the constitution, a city may require the
developer (or a developer may offer) to provide substantial public benefits,
including amenities or financial contributions similar to those provided
through incentive zoning. But using a development agreement does not
give the city any power or flexibility that it did not already have. RCW
36.7oB.210 expressly states that the authority to enter into development
agreements does not confer any additional authority to impose fees on the
development or exact dedications, financial contributions or mitigation
measures from the development. Similarly, RCW 36.7oB.170(i) states that
a development agreement "shall be consistent with applicable
development regulations...."
Development agreements must be approved by ordinance or
resolution after a public hearing.5 The decision on a development
agreement is typically appealable to superior court under LUPA.6
toward funding system -wide community improvements, and other
conditions.
5 RCW 36.70B.200.
6 Id.
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What limitations are there upon the city's ability to place
conditions on a development agreement?
Development agreements guarantee consistent regulation in return
for a variety of specified services and infrastructure.
[T]hough the validity of these agreements is recognized by statute
..., courts have yet to address the applicability of the Supreme
Court's Nollan nexus test to conditions imposed by development
agreements. The U.S. Supreme Court in Nollan v. California
Coastal Commission established the so called "substantial nexus"
test for development conditions, exactions, and impact fees. In
Nollan, the California Coastal Commission required the landowner
to grant a public easement across private beach property in
exchange for a permit to convert a beach bungalow into a two-story
dwelling. The Supreme Court ruled this condition an
unconstitutional "taking" of private property since there was no
substantial relationship between the condition imposed and the
asserted public purposes for the condition. In effect, Nollan may be
said to require that a "substantial nexus" exist between a
development condition or exaction and some particular problem or
need generated by a specific development proposal. If such a nexus
does not exist, the condition or exaction attached to a development
proposal may be held unconstitutional under Nollan as an attempt
at "simple extortion."
There is some logical and legal support for applying Nollan's nexus
test to both incentive zoning programs and development
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agreements when they are utilized to grant permission to develop
land.
Where approval of a site -specific development plan or a
development agreement makes permission to develop contingent
on compliance with conditions, exactions, or impact fees, then the
Nollan nexus test might well be held to apply to those conditions or
exactions. However, where a site -specific development plan or a
development agreement simply exchanges the granting of vested
rights for some public benefit or development condition, the Nollan
nexus test might well not apply. In this situation, the granting of
greater vested rights in return for a negotiated benefit to the public
may be seen as simply a voluntary exchange necessary to secure a
valuable government benefit.
4 Rathkopf s The Law of Zoning and Planning § 71:5 (4th ed.) In light of
this analysis, prudence suggests that the city make a record as to how the
benefits and/or amenities provided relate to the impacts of the project.
What standards would guide the City Council's decision on a
development agreement? Or would the City Council have
unlimited discretion to approve or disapprove of development
agreements on an ad hoc basis?
The city should avoid setting up a regulatory scheme that invites the
City Council to make ad -hoc decisions in the absence of proper guidance. This
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was the problem in Anderson v. City of Issaquah, 70 Wash. App. 64, 77-78, 851
P.2d 744, 752 (1993), although in a somewhat different context. Neither the
applicant nor the City Council may constitutionally be required or allowed to
guess at the meaning of the code's requirements for obtaining a development
agreement. The City Council should establish objective guidelines to follow in
making decisions on development agreements. Otherwise, the City's decision
could be susceptible to challenge as discretionary, arbitrary enforcement of
the law.
How can development agreements avoid being challenged as
illegal spot zoning?
One may have the concern that, because development agreements
may be accompanied by a change in zoning for a particular parcel, they
may constitute spot zoning. However, the City may take precautions to
avoid any future action from being ruled a spot zone.
Spot zoning is an arbitrary zoning action where a relatively small
area is specifically zoned for a use inconsistent with the surrounding
classification. Courts determine if spot zoning exists by looking at two
variables: size of the rezoned area and the degree of inconsistency with
surrounding area. There is no precise arithmetic to determine whether a
court will find that spot zoning exists, but generally the smaller size of an
area, the more likely it is to be found as spot zoning.
Not all rezoned areas that may potentially be considered "spot
zones" are deemed void by the courts. There are three general reasons why
a court would identify a rezone as illegal spot zoning: First, spot zoning is
said not to further the public health, safety or welfare, or is said to deny
substantive due process. Second, spot zones can create a denial of equal
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protection where they confer a discriminatory benefit upon an applicant
whose land is rezoned for a more valuable or intensive use, to the
detriment of other landowners in the area who did not receive the benefit.
Third, spot zoning is not in accord with the comprehensive plan, which is
required by GMA and other state's zoning enabling acts.
The Council can act to prevent a property rezoned under a
development agreement from being deemed spot zoning. First, it is
important that the City determine that the development agreement is
made for a land use that furthers the public benefit. As discussed above in
regard to incentive zoning, the City may choose to clearly identify which
uses constitute a public benefit before allowing for benefits or rezones to
the developers of those uses. This will also serve to prevent the second
reason for voiding a spot zone —if the City establishes that a use is
beneficial to the public, it is less likely that a Court would find a single
developer has received a discriminatory benefit. The Supreme Court of
Washington held in Save Our Rural Environment v. Snohomish County:
"When faced with a challenge to a county's rezone action on the grounds
the rezone constitutes an illegal spot zone, the main inquiry of the court is
whether the zoning action bears a substantial relationship to the general
welfare of the affected community.... Only where the spot zone grants a
discriminatory benefit to one or a group of owners to the detriment of
their neighbors or the community at large without adequate public
advantage or justification will the county's rezone be overturned." 99
Wn.2d 363, 368, 662 P.2d 816, 819 (1983). A way to avoid an action being
deemed a spot zone therefore is primarily to assure that the use is a public
benefit, and secondarily to treat all similar land uses in the same zone with
the same rules —all hospitals are able to receive a height bonus under the
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Code, for example. Therefore, there is less likely of a chance for any one
developer to believe she is being denied equal protection.
As for the third issue, the City can prevent spot zoning by acting in
accordance with the comprehensive plan. In fact, the development
agreement statute, RCW 36.7oB.170(1), requires not only compliance with
the comprehensive plan, but also that development agreements be
consistent with applicable development regulations. If this occurs, it is
unlikely that a court would find a development agreement to be void as a
spot zone.
The following table is intended to summarize the discussion above
and attempts to compare these two techniques side -by -side:
Incentive zoning
Development
agreements
Pros
• More predictable in that
• Slightly more flexible
benefits and bonuses are
in that developer and
predetermined in the
city council are not
regulations and not
necessarily confined to
subject to negotiation
the list of benefits and
with a developer at the
bonuses that are set
project level
forth in a previously
• More transparent in that
adopted ordinance
benefits and bonuses are
• Could potentially be
less likely be to
implemented more
negotiated on an ad -hoc
quickly since the
basis
regulations may not
• City council able to
need to be as detailed
delegate land use
decision to hearing
examiner if it choses to
do so
• Less likely to expose the
city to Anderson v.
Issaquah type challenges
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because there is not as
much discretion
exercised at the project
level.
City Council's
City Council approves
State law requires city
role
amendments to the ECDC to
council to be the decision -
create the incentive zoning
making body on
regulations, without
development agreements.
reviewing a particular
A public hearing is
project. Typically a city uses
required.
its established permit
processes to implement an
incentive zoning program.
For example, in Edmonds,
the applicable land use
decisions would usually be
made administratively or by
the Hearing Examiner or
ADB.
CONCLUSION
Regardless of whether the city ultimately decides to expand its use
of incentive zoning or to try and use development agreements, the City
Council must decide what type of public benefit it would like to encourage,
and what type of flexibility is it willing to allow in exchange for that
benefit. Those discussions may shed light on whether it makes sense to use
incentive zoning, development agreements or some combination of both.
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AM-5396
City Council Meeting
Meeting Date: 01/22/2013
Time: 30 Minutes
Submitted For: Shawn Hunstock
Department: Finance
Review Committee:
Type: Information
Information
Subject Title
Discussion regarding participation in a Regional Fire Authority.
Submitted By:
Committee Action:
Shawn
Hunstock
Recommendation
N.A. For discussion only at this time. A resolution will be presented at the February 5th City Council
meeting for action.
Previous Council Action
N.A.
Narrative
Finance Director Shawn Hunstock will give a brief presentation regarding discussions that have taken
place concerning the possible creation of a Regional Fire Authority (RFA), and the potential for
participation by the City of Edmonds in the RFA. Two draft resolutions are included in the packet, one
that provides for continued participation in the RFA planning committee, and another that formally ends
the City's participation in the process. The agenda item for Tuesday, January 22nd is just for discussion.
Formal action will be scheduled for the February 5th City Council meeting.
DRAFT Resolution - Continue
DRAFT Resolution - Discontinue
Inbox
City Clerk
Mayor
Finalize for Agenda
Fonn Started By: Shawn Hunstock
Final Approval Date: 01/17/2013
Attachments
Form Review
Reviewed By
Date
Sandy Chase
01/17/2013 01:34 PM
Dave Earling
01/17/2013 02:41 PM
Sandy Chase
01/17/2013 02:54 PM
Started On: 01/17/2013 10:01 AM
Packet Page 194 of 198
RESOLUTION NO.
RESOLUTION REGARDING REGIONAL FIRE
PROTECTION SERVICE AUTHORITY
WHEREAS, RCW 52.26 provides that two or more adjacent fire protection
jurisdictions may create a regional fire protection service authority ("RFPSA") and
convene a RFPSA planning committee (the "Planning Committee"); and
WHEREAS, Snohomish County Fire Protection District No. 1 ("District 1"),
Snohomish County Fire Protection District No. 7 ("District 7") City of Mukilteo
("Mukilteo"), City of Edmonds ("Edmonds"), City of Mountlake Terrace ("Mountlake
Terrace"), City of Lynnwood ("Lynnwood"), City of Brier ("Brier") and City of Woodway
("Woodway") are adjacent fire protection jurisdictions (collectively referred to as the
"Jurisdictions") that formed a regional fire protection service authority (RFPSA)Planning
Committee; and
WHEREAS, on June 6, 2012 the Planning Committee voted to approve a
Finance and Level of Service Plan from the Finance and Level of Service
Subcommittees and asked the Communications Subcommittee to prepare a Final Plan
for presentations to City Councils and District Boards; and
WHEREAS, on June 6, 2012 the Planning Committee voted to have a consultant
review the Finance and Level of Service plans. Citygate Associates was hired and a
report was presented to the Planning Committee on ; and
WHEREAS, the Council/Board has been briefed about the Plan and Citygate
Associates report; and
WHEREAS, the Council/Board finds that the Regional Fire Protection Service
Authority Plan meets the statutory provisions of Chapter 52.26 RCW, and provides the
same or better level of service for fire and emergency medical services to the citizens
residing in the City/District; and
WHEREAS, the Council/Board finds that the Plan provides for regional
efficiencies in providing fire and emergency medical services which cannot be achieved
by each individual agency alone; and
WHEREAS, after review of the plans and Citygate Associates report, the
City/District believes it is in the best interests of its citizens to continue its participation
with Planning Committee and work towards placing the issue before voters on the
August 2013 ballot; and
NOW, THEREFORE, BE IT RESOLVED by the City Council/Board of Fire
Commissioners of as follows:
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Packet Page 195 of 198
1. The City/District hereby remains as an active voting participant of the
Planning Committee.
2. The City/District supports placing the issue of the formation of a Regional Fire
Protection Service Authority before its voters on the August 2013 ballot.
Adopted this day of
, 2012.
By: By:
By: By:
By:
By:
By:
ATTEST:
PAGE 2OF2
Packet Page 196 of 198
RESOLUTION NO.
RESOLUTION REGARDING REGIONAL FIRE
PROTECTION SERVICE AUTHORITY
WHEREAS, RCW 52.26 provides that two or more adjacent fire protection
jurisdictions may create a regional fire protection service authority ("RFPSA") and
convene a RFPSA planning committee (the "Planning Committee"); and
WHEREAS, Snohomish County Fire Protection District No. 1 ("District 1"),
Snohomish County Fire Protection District No. 7 ("District 7") City of Mukilteo
("Mukilteo"), City of Edmonds ("Edmonds"), City of Mountlake Terrace ("Mountlake
Terrace"), City of Lynnwood ("Lynnwood"), City of Brier ("Brier") and City of Woodway
("Woodway") are adjacent fire protection jurisdictions (collectively referred to as the
"Jurisdictions") that formed a regional fire protection service authority (RFPSA)Planning
Committee;
WHEREAS, on June 6, 2012 the Planning Committee voted to approve a
Finance and Level of Service Plan from the Finance and Level of Service
Subcommittees and asked the Communications Subcommittee to prepare a document
for presentations to City Councils and District Boards.
WHEREAS, on June 6, 2012 the Planning Committee voted to have a consultant
review the Finance and Level of Service plans. Citygate Associates was hired and a
report was presented to the Planning Committee on
WHEREAS, the Council/Board has been briefed about the plans and Citygate
Associates report;
WHEREAS, after review of the plans and Citygate Associates report, the
City/District believes it is in the best interests of its citizens to withdraw itself from the
Planning Committee at this time; and
NOW, THEREFORE, BE IT RESOLVED by the City Council/Board of Fire
Commissioners of as follows:
1. The City/District hereby withdraws itself as an active voting participant of the
Planning Committee.
2. The City/District continues to have an interest in the RFPSA and supports
regionalizing fire service.
3. The City/District plans to continue to attend meetings of the Planning
Committee and will continue to evaluate future involvement of the City/District.
PAGE 1 OF 2
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Adopted this day of 2012.
0
By:
m
0
ATTEST:
PAGE 2OF2
0
By:
m
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