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2013-05-21 City Council - Public Agenda-1495EDto o - 1 9 AGENDA EDMONDS CITY COUNCIL Council Chambers — Public Safety Complex 250 5th Avenue North, Edmonds MAY 21, 2013 6:00 P.M. - CALL TO ORDER 1. (5 Minutes) Roll Call 2. (60 Minutes) Convene in executive session regarding pending and potential litigation per RCW 42.30.110(1)(i). RECONVENE IN OPEN SESSION / FLAG SALUTE 3. (5 Minutes) Approval of Agenda 4. (5 Minutes) Approval of Consent Agenda Items A. AM-5753 Approval of City Council Meeting Minutes of May 7, 2013. B. AM-5774 Approval of City Council Meeting Minutes of May 14, 2013. C. AM-5754 Approval of correction to the April 16, 2013 City Council Meeting Minutes. D. AM-5771 Approval of claim checks #201948 through #202075 dated May 9, 2013 for $164,517.44 and claim checks #202076 through #202228 dated May 16, 2013 for $530,404.60 (reissued checks #202127 $215.00 and #202128 $70.39). Approval of payroll direct deposit & checks #60190 through #60205 for $438,176.54, benefit checks #60206 through #60213 and wire payments of $188,318.09 for the period May 1, 2013 through May 15, 2013. E. AM-5731 Acknowledge receipt of two Claims for Damages, one from Bill Stapleton ($290.73) and the other from Allstate Insurance Company for $15,438.00. F. AM-5767 Approval of list of Edmonds' Businesses applying for renewal of their liquor license with the Washington State Liquor Control Board, May 2013 G. AM-5755 March 2013 Quarterly Financial Report H. AM-5757 Authorize Mayor to sign contract with MIG for development of the PROS Plan. I. AM-5758 Authorize Mayor to sign Professional Services Agreement for A/E services for City Park I AM-5764 Authorization to award construction services for the 224th Street SW Sewer Upgrade project to Laser Underground and Earthworks. K. AM-5765 Authorization to approve a storm utility easement for installation of infiltration and storm pipe that will be part of improvements to be done as part of the 238th Storm Drain Project. L. AM-5776 Final Contract Acceptance, WWTP A -Basin Upgrade Project M. AM-5777 Final Contract Acceptance, WWTP Building Roof Replacement N. AM-5760 Ordinance amending the Edmonds Community Development Code regarding the time limit for preliminary subdivision approval. 5. (5 Minutes) Community Service Announcement: Memorial Day Ceremony AM-5773 6. (5 Minutes) Proclamation in Honor of Edmonds Public Works Week May 19, 2013 through May AM-5709 25, 2013 7. Audience Comments (3 minute limit per person)* *Regarding matters not listed on the Agenda as Closed Record Review or as Public Hearings 8. (10 Minutes) Edmonds Arts Commission 2012 Annual Report and 2013 Scholarship Awards AM-5772 9. (30 Minutes) Continued discussion on incorporating the Harbor Square Master Plan into the City's AM-5770 Comprehensive Plan. 10. (10 Minutes) Alternative chart format for monthly report. AM-5756 11. (10 Minutes) 2013 May Budget Amendment AM-5769 12. (15 Minutes) Direction to Planning Board and Economic Development Commission regarding AM-5708 Council priorities on Westgate and Five Corners. 13. (15 Minutes) Authorization for Mayor to sign a Professional Services Agreement and potential AM-5768 amendment with Tetra Tech to provide services for the Perrinville Creek Stormwater Flow Reduction Retrofit Study. 14. (5 Minutes) Authorization for Mayor to sign a Grant Agreement with the Department of Ecology AM-5763 for $188,772 to conduct pre -design services for the Perrinville Creek Stormwater Flow Reduction Retrofit Study. 15. (30 Minutes) Park Levy Exploration Committee Recommendation AM-5759 16. (15 Minutes) Interim Ordinance to allow Public Markets in the Business Commercial (BC), Business AM-5762 Downtown (BD) and General Commercial (CG) Zones - Proposed changes to Titles 16 and 21 of the Edmonds Community Development Code (ECDC). Ordinance to amend Title 4.90 of the Edmonds City Code (ECC) - Licensing. 17. (15 Minutes) Report on City Council Committee Meetings of May 14, 2013. AM-5775 18. (5 Minutes) Mayor's Comments 19. (15 Minutes) Council Comments 20. (15 Minutes) Convene in executive session regarding pending litigation per RCW 42.30.110(1)(i). 21. (5 Minutes) Reconvene in open session. Potential action as a result of meeting in executive session. ADJOURN AM-5753 City Council Meeting Meeting Date: 05/21/2013 Time: Consent Submitted By: Sandy Chase Department: City Clerk's Office Review Committee: Type: Action Committee Action: Information Subject Title Approval of City Council Meeting Minutes of May 7, 2013. Recommendation Review and approval. Previous Council Action N/A Narrative Attached is a copy of the draft minutes. 05-07-13 Draft City Council Minutes Inbox Mayor Finalize for Agenda Form Started By: Sandy Chase Final Approval Date: 05/16/2013 Attachments Form Review Reviewed By Date Dave Earling 05/16/2013 09:50 AM Sandy Chase 05/16/2013 10:06 AM Started On: 05/14/2013 03:38 PM 4. A. EDMONDS CITY COUNCIL DRAFT MINUTES May 7, 2013 The Edmonds City Council meeting was called to order at 7:10 p.m. by Mayor Earling in the Council Chambers, 250 5th Avenue North, Edmonds. ELECTED OFFICIALS PRESENT Dave Earling, Mayor Lora Petso, Council President Strom Peterson, Councilmember Frank Yamamoto, Councilmember Joan Bloom, Councilmember Kristiana Johnson, Councilmember Adrienne Fraley-Monillas, Councilmember Diane Buckshnis, Councilmember 1. ROLL CALL STAFF PRESENT Stephen Clifton, Community Services/Economic Development Director Phil Williams, Public Works Director Carrie Hite, Parks & Recreation Director Jerry Shuster, Stormwater Eng. Program Mgr. Jeanie McConnell, Eng. Program Mgr. I Kernen Lien, Senior Planner Michael Clugston, Planner Jen Machuga, Associate Planner Jeff Taraday, City Attorney Linda Hynd, Deputy City Clerk Jana Spellman, Senior Executive Council Asst. Jeannie Dines, Recorder Deputy City Clerk Linda Hynd called the roll. All elected officials were present. 2. APPROVAL OF AGENDA Council President Petso requested Item 4 be moved to the May 21 meeting due to technical difficulties with filming tonight's meeting. She also advised that Item 19 can be removed from the agenda as it is not needed. COUNCIL PRESIDENT PETSO MOVED, SECONDED BY COUNCILMEMBER YAMAMOTO TO APPROVE THE AGENDA IN CONTENT AND ORDER AS AMENDED. MOTION CARRIED UNANIMOUSLY. 3. APPROVAL OF CONSENT AGENDA ITEMS COUNCILMEMBER YAMAMOTO MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: A. APPROVAL OF CITY COUNCIL MEETING MINUTES OF APRIL 23, 2013. B. APPROVAL OF CLAIM CHECKS #201718 THROUGH #201827 DATED APRIL 25, 2013 FOR $448,428.83 AND CLAIM CHECKS #201828 THROUGH #201947 DATED MAY 2, 2013 FOR $492,863.38. APPROVAL OF PAYROLL DIRECT DEPOSIT & CHECKS #60161 THROUGH #60177 FOR $443,836.54, BENEFIT CHECKS #60178 THROUGH #60189 AND WIRE PAYMENTS OF $194,877.67 FOR THE PERIOD APRIL 16, 2013 THROUGH APRIL 30, 2013. Edmonds City Council Draft Minutes May 7, 2013 Page 1 C. APPROVAL OF LIST OF EDMONDS' BUSINESSES APPLYING FOR RENEWAL OF THEIR LIQUOR LICENSE WITH THE WASHINGTON STATE LIQUOR CONTROL BOARD, APRIL 2013. D. AUTHORIZATION FOR MAYOR TO APPROVE ACCEPTANCE OF RIGHT OF WAY AND EASEMENTS FROM THE KWON TRUST PROPERTY FOR THE FIVE CORNERS ROUNDABOUT PROJECT. E. AUTHORIZATION FOR MAYOR TO APPROVE ACCEPTANCE OF RIGHT OF WAY AND EASEMENTS FROM THE DEVELOPMENT SERVICES OF AMERICA PROPERTY FOR THE FIVE CORNERS ROUNDABOUT PROJECT. 4. COMMUNITY SERVICE ANNOUNCEMENT: MEMORIAL DAY CEREMONY Due to technical difficulties with filming the meeting, this item was rescheduled to the May 21 meeting. 5. PROCLAMATION DECLARING MAY "PUGET SOUND STARTS HERE MONTH." Mayor Earling read a proclamation declaring May 2013 as "Puget Sound Starts Here Month" in Edmonds. He presented the proclamation to Public Works Director Phil Williams who accepted it on behalf of the Public Works Department. Mr. Williams provided a reminder of the Watershed Fun Fair at Yost Park on Saturday, May 11 from 11:00 a.m. — 4:00 p.m. The May 11 Mariners game is sponsored by Puget Sound Starts Here; discount tickets are available on the Mariner's website or the Puget Sound Starts Here's website, pugetsoundstartshere.com. Further information regarding Puget Sound water quality and biological environments is also available on their website. Councilmembers were provided a Puget Sound Starts Here coffee cup sleeve that has tips for improving the quality of Puget Sound. Additional sleeves are available at City Hall. 6. PROCLAMATION IN HONOR OF NATIONAL POLICE WEEK, MAY 12 - 18, 2013. Mayor Earling read a proclamation in honor of National Police Week, May 12- 18, 2013. Mayor Earling accepted the proclamation on behalf of the Edmonds Police Department. 7. AUDIENCE COMMENTS Phil Lovell, Edmonds, referred to a letter submitted to the Council from citizens dated April 27, 2013 asking for clarification regarding the Port's proposed Harbor Square Master Plan and added the following points: 1. The Council has not adequately reviewed the Port's submittal with recommendations by the Planning Board for conformance with principles and guidelines within the City's Comprehensive Plan. 2. While the Council may be hearing desired legal advice from the City Attorney, the review process is hampered by apparent divisiveness within the Council. As a result, proper review obligations are not being met. This short circuited process has caused the Port to withdraw their proposal to amend the Comprehensive Plan by incorporating their publicly supported Master Plan. It makes no sense for the City to undertake an alternative plan or "keep the process going" unless the Port and City partner such a plan. The City neither owns nor controls the land or buildings at Harbor Square. It is not in the City's long term interest to be obstructive or inflexible in these matters. It could be detrimental to the City's interest should the City implement Comprehensive Plan or Shoreline Master Program revisions that place the Harbor Square property in a non -conforming status with respect to the provisions of the current contract rezone. Mr. Lovell urged Council to consider reengaging the Port in a partnership in the effort to bring new growth and balanced redevelopment at Harbor Square to the benefit of all who live and visit Edmonds. Edmonds City Council Draft Minutes May 7, 2013 Page 2 Mayor Earling responded the City is in receipt of a letter submitted at the end of last week. He has informed Ms. Fimia that the City Attorney will provide a response. Pauline Dibble, Lynnwood, a former Edmonds resident, explained she was awarded two lots on Walnut as part of a divorce settlement. Her legal descriptions states the lots are 30 feet wide and 110 feet deep. As part of the process of selling the property, a survey was conducted that states the lots together are less than 3/a inch short of the required 60 feet to be considered a buildable lot. She wondered about survey equipment being more precise now than in prior years. It was her understanding from the Planning Department that it was not uncommon for lots in Edmonds to be off slightly like hers. It was also her understanding that the City's code has "wiggle room" as far as the square footage required for a buildable lot. Unfortunately, there is no give in the 60 foot width requirement. She suggested an exception be granted in her case. She relayed the Planning Department's explanation about a short plat option; however she only owns two lots and a short plat requires that all seven lots once owned by the Cooper family be included in the process. The owner of the other five lots, her ex-husband, does not want to short plat his property at this time but would be willing to do a property line adjustment or sell her 3/a inch of property. Additionally, the fees and approximately six month process will most likely be a deal breaker for her. She is paying $2,818 in property taxes for an unbuildable lot due to 3/a inch shortage. She appealed to the Mayor and Council for help. Sandy Eastly, Coldwell Banker Bain Realtor, representing Pauline Dibble, explained Ms. Dibble wanted to sell the property in order to purchase a level entry home for her family as her husband has Parkinson's. She listed the lot at 938 Walnut and information from the title company on lots 12 and 13, block 72, Edmonds, and the assessor's parcel map shows the lot size to be 60.015 feet by 110.685 feet. She displayed a City of Edmonds map that shows many lots that are supposed to be 30 feet wide, combined to be 60 feet wide. She envisioned there were a lot of lots in Edmonds that might measure just under 60 feet. The property was once owned by Ms. Dibble and her former husband. An aerial map obtained from the City showed a shed on the adjacent property that was over the property line. A survey done at that time revealed the measurement in question. She suggested a lot line adjustment or variance so the property, a lovely vacant lot, could be sold. Maggie Fimia, Edmonds, thanked Mayor Earling for moving the questions submitted by citizens regarding the past, current and future process regarding the Harbor Square Master Plan to the City Attorney and to have his response reviewed by the State or the Municipal Research and Services Center of Washington. She was concerned that Council President Petso had added an amendment to the packet that changes the language for the Downtown Master Plan. She was certain the Council supports growth management and the GMA, but cautioned that the Council could not pick and choose to follow the rules they liked and not follow the ones they did not like. The main purpose of the GMA is to have cities and counties plan for growth, direct growth to existing urban areas, and protect rural areas to stop sprawl. A main tool of the act is to connect land use and transportation. Edmonds signed on to Vision 2020, 2030 and 2040, Countywide Planning Policies, and Edmonds asks for and receives support for its transit center downtown and ferry terminal. It is inconsistent with the GMA to just take transit benefits without accepting the City's fair share of housing. Council President Petso's amendment calls for no housing in the Harbor Square area. The amendment would be outside the State mandated process and outside the realm of fairness. If the Council majority continues to try to stop all sensible growth in this designated activity center where there is wonderful transit, instead of then protecting the Edmonds Marsh, growth elsewhere will denigrate and damage a marsh somewhere else. She urged the Council to work with the Port on developing a plan that is consistent with the Comprehensive Plan. Donna Breske, Snohomish, referred to Ms. Dibble's testimony, explaining she herself had lost a great deal of money on a lot she purchased in Edmonds and was dismayed by someone else going through a similar experience. She asserted City staff needs training because rather than finding a solution, staff goes to the code and says the lot is not buildable because it is not 60 feet wide. She noted the lot has lot status Edmonds City Council Draft Minutes May 7, 2013 Page 3 because it was platted. Staff needs training on what lot status means and that they must issue a building permit if a lot has lot status. She noted this happens frequently in Everett and it is an administrative process. She stated even if the lot is 591/4 feet wide, there are still the same front, rear and side setbacks. She suggested Mr. Taraday address this issue so that Ms. Dibble could sell the lots. Roger Hertrich, Edmonds, referred to his comments to the Council at the last meeting regarding 4 Councilmembers voting to raise building heights and his explanation that 25 feet was the building height and up to an additional 5 feet was an incentive. The code now has a 30 foot building height with no reason to have anything more than a box and any incentives would have to allow a building higher than 30 feet. He agreed 25 + 5 feet equals 30 feet; however, 25 feet was the building height previously, the building height now is 30 feet. 8. PRESENTATION BY NICK BROSSOIT, SUPERINTENDENT, EDMONDS SCHOOL DISTRICT #15. Nick Brossoit, Superintendent, Edmonds School District, commented it was an honor to speak to the Council on behalf of the Edmonds School District. He referred to a handout, 2012-2013 School Year Highlights, that provides basic information regarding the School District. He thanked the City for their continued partnership with Edmonds School District and the work the Council is doing. He thanked Mayor Earling for the meetings he has participated in regarding possibilities related to Civic Field and how the Edmonds School District could work as a partner with the City and community. Dr. Brossoit commented one of the questions that often arises is determining a school district's performance. That is difficult to determine due to different testing and metrics in each state used to evaluate performance. The SAT, a test given to students interested in attending college, is the same test given every year in every state. Edmonds School District students outperform on average both the state and the nation on the SAT. In 2012 the State of Washington tied Vermont for the highest performing state in the nation on the SAT and in 2012 Washington was the highest performing state. These results are even more remarkable considering funding for students in Washington is ranked 46`h out of 50 states on a per pupil basis, a considerable return on investment in public education in Washington. Dr. Brossoit expressed his appreciation to the local community for their support of the Edmonds School District's local levies and bond issues. He reiterated his thanks to the City for their ongoing partnership with the Edmonds School District. Council President Petso recalled a citizen recently suggested the Council consider a liaison to the Edmonds School District. She asked if the School Board would be interested in a Councilmember attending their meetings on a regular basis and be a designated point of contact. Dr. Brossoit answered that could certainly be discussed with the School Board. All meetings have an open public comment section and Councilmembers are always welcome to attend meetings. He noted some community members attend a monthly roundtable meeting where they can offer ideas for program topics and interact with staff. He offered to plan a visitation or agenda item. Councilmember Fraley-Monillas explained her son graduated this year after 21 years in the Edmonds School District. It has been a very successful, collaborative parent/teacher approach and she appreciated all the services the School District provided. She intended to stay involved and invited Edmonds School District representatives to call her at any time. Dr. Brossoit thanked Councilmember Fraley-Monillas for her compliment, explaining the public school system works because of parents such as her and others. He noted Councilmember Fraley-Monillas will assist the School District later this week as a citizen/parent in identifying a new administrator to oversee a very important program in the District. Council President Petso announced that because the video equipment that is not available tonight was needed for Agenda Item 13, Presentation: Willow Creek Daylight Early Feasibility Study/Edmonds Marsh, it will be rescheduled to the May 28 Council meeting. Edmonds City Council Draft Minutes May 7, 2013 Page 4 Councilmember Buckshnis complimented Keely O'Connell, Friends of the Edmonds Marsh, and Stormwater Engineering Program Manager Jerry Shuster on their presentation to WRIA 8. She asked the date of the walkabout. Ms. O'Connell answered the RCO Technical Subcommittee site visit will be May 22 at 2:00 p.m. 9. UPDATE ON THE EDMONDS SISTER CITY COMMISSION BY MICHELLE VAN TASSELL, COMMISSION CHAIR. Michelle Van Tassell, Edmonds Sister City Commission Chair, referred to the Edmonds Sister City Five -Year Plan 2012-2017. She recognized Commissioners Kay Vreeland and Iyoko Okano in the audience. She explained the Sister City Commission (SCC) held a retreat in January to review their mission, to promote international communication and understanding through exchanges of people, ideas, and culture, to discuss whether their goals were assigned with the mission, and how to apply best practices to the execution of the goals and add value for the community. She noted the five-year plan is a working, living document and while acting on the plan, the SCC is simultaneously coordinating and executing major events in 2013. She highlighted goals and objectives in the five-year plan: 1. Goal: Organization and Programs • Objectives: o Recruit and maintain 12 commissioners and one student representative ■ One current vacancy on the SCC ■ New Student Representative Michelle Rockstead, Everett Community College student o Recruit and maintain pool of host families for student delegation o Adult delegation to Japan in 2013 ■ First recruited by invitation only and later expanded to citizens ■ Sent 27 delegates to Hekinan including Mayor Earling and his wife ■ 2013 delegation very successful in recruiting delegates, making/fostering personal, professional and civic connections and providing a unique cultural experience for Edmonds citizens o Adult delegation from Japan, October 2013; 25-year anniversary ■ Expecting 25-30 Hekinan citizens ■ Developing an itinerary ■ Communicating among volunteer core ■ Developing printed materials o Student delegation from Hekinan, August 2014 o Maintain and keep current database of Friends of SCC and other adult volunteers o Support Hekinan's Assistance English Teacher (AET) ■ Recruit ■ Application/interview process ■ 2-year commitment ■ Received 17 applications, narrowed to 8 to interview o Maintain organization of documents and inventoried items 2. Goal: SCC Community Visibility • Objectives: o Visibility with Mayor and civic leaders o Online/print advertising and exposure ■ Expand online presence ■ Social networking ■ Local media presence ■ Branding with logo Edmonds City Council Draft Minutes May 7, 2013 Page 5 ■ Brochures ■ Broadly advertise all SCC events 3. Goal: Establish sustainable funding • Objectives: o Pursue grant opportunities ■ Hazel Miller Foundation ■ Others o Annual membership drive Councilmember Buckshnis asked whether donations to the Sister City are tax deductible. Ms. Van Tassell responded all donations to the SCC are tax deductible. Councilmember Fraley-Monillas commented an incredible amount of work has been done over the past six months. Ms. Van Tassell responded she is honored, delighted and humbled to be part of the amazing SCC team who freely share their talents and gifts. Councilmember Fraley-Monillas thanked Ms. Van Tassell for her leadership. 10. PRESENTATION ON THE NORTH SOUND SEAWOLVES SEMI -PRO SOCCER TEAM. Community Services/Economic Development Director Stephen Clifton requested this item be scheduled on the agenda to introduce the North Sound SeaWolves to the greater Edmonds community. The SeaWolves play soccer for the Northwest Division of the Premiere Development League (PDL), the top development soccer league in North America. He expressed appreciation to Mr. Underhill and Alex Silva, SeaWolves owner, for meeting with him and Parks & Recreation Director Carrie Hite to discuss the possibility of locating the SeaWolves in Edmonds. He announced the SeaWolves have made Edmonds their home. Jim Underhill, General Manager, North Sound SeaWolves FC, advised the franchise is for Snohomish County. He reported the SeaWolves are partners in the May 18 Health and Fitness Expo, with skill drills and a game following. They have also been invited to be part of the Chamber of Commerce's 4`" of July celebration. He recognized sponsors and partners including Teresa Whipple, My Edmonds News, for allowing the SeaWolves to be one of six teams nationally that have live broadcasts of their games. He also recognized Waterfront Coffee for their contribution, Swedish Health, barbeque from Celtic Cowboy, and the Hotdog Man. With regard to future growth, he explained they will continue to approach the Chamber regarding a game as a theme or activities and are open to other collaborations. The season is short, May — July. He explained this is a very high level sport that not every town has the opportunity to see. Opponents include U-23 teams Portland Timbers, Seattle Sounders, Vancouver Whitecaps, and others. He provided posters and a season schedule. Mayor Earling commented that having the North Sound SeaWolves locate in Edmonds is a big deal. The team is seeking host families for players during that two month period. Mr. Underhill commented two additional players can join the team once host families are identified. He noted Nike owns the league and is interested in the towns where games are played and teams reside. Councilmember Johnson congratulated Mr. Underhill and thanked him for his efforts. She also thanked Mr. Clifton and Ms. Hite, noting this was the type of sports tourism the Economic Development Commission has been discussing for years. She asked about the season opener. Mr. Underhill announced it is May 18 at 1:00 p.m. against the Portland Timbers following the Health and Fitness Expo. Councilmember Buckshnis recognized the efforts to bring the SeaWolves to Edmonds. Edmonds City Council Draft Minutes May 7, 2013 Page 6 11. CLOSED -RECORD REVIEW OF THE PLANNING BOARD'S RECOMMENDATION TO APPROVE A CITY -SPONSORED REZONE AT 22133 AND 22121 76TH AVENUE WEST (FILE NO. PLN20130008). Mayor Earling explained this is a closed record review and the Council must make their decision based on the information in the packet and information presented tonight. He asked if any Councilmembers had ex- parte communication, information or testimony to disclose or any real or perceived conflict. There were no disclosures made. Mayor Earling asked whether any Councilmember had any bias or prejudgment with regard to the application. There were none voiced. Mayor Earling asked whether anyone in the audience wished to challenge the participation of any Councilmember. There were no challenges made. Planner Michael Clugston explained the City is proposing to rezone one parcel, 22133 76th Avenue West, from contract General Commercial (CG) to General Commercial (CG2) and a portion of another parcel, 22121 76th Avenue West, from Residential Multifamily (RM-2.4) to General Commercial (CG2) in order to correct two errors on the official zoning map. The subject parcels were inadvertently left out of an area - wide CG2 rezone in 1995 due to a mapping mistake at that time. The proposed rezone will bring the parcels into better alignment with the Comprehensive Plan and the CG2 zoning which has surrounded the parcels since 1995. He referred to Exhibit 2, the staff report presented to the Planning Board; and Exhibit 3, the rezone ordinance. This topic was introduced to the Parks, Planning and Public Works Committee on February 11, 2013, who referred it to the Planning Board. The Planning Board held a public hearing on March 27, 2013 and unanimously recommended approval of the rezone. Mr. Clugston referred to Attachment 1 of Exhibit 2, a zoning map from December 2012. He referred to Parcels A (22133 76t" Avenue West) and B (22121 76t" Avenue West) on the map. He explained Parcel B is shown as CG2 and Parcel A is CG2 with a contract. Neither of these designations are correct. The zoning for Parcel A should be CG contract and the eastern most portion of Parcel B should be RM-2.4 as shown on Attachment 2 of Exhibit 2. He referred to Attachment 3 of Exhibit 2, an aerial photograph of the area and identifying the rectangle between 220th on the north, 224th on the south, Highway 99 on the east and 76 h Avenue on the west. He explained the parcels are owned by Mr. Ikegami, the owner of Lynnwood Mazda. He referred to Attachment 5 that shows that the property now known as Parcel A was rezoned from RM- 2.4 to CG contract in 1988 and Parcel B was still RM-2.4. He referred to Attachment 6, the 1992 Official Zoning Map, that shows Parcels A and B as CG2, the same as other parcels on the western side of Highway 99. For some reason between 1988 and 1992, Parcels A and B came to be shown incorrectly on the Zoning Map. That led to the two parcels being left out of an area -wide rezone in 1995 because it was assumed they were zoned CG2. Attachment 7 shows the area rezoned in 1995 from RM-2.4 to CG2. Mr. Clugston explained staff could administratively change the parcels to look like Attachment 2, CG2 contract for Parcel A and RM-2.4 for Parcel B. He explained that did not make sense as in 1995 the Council found that entire triangular area between 220th and 224th was to become CG2; Parcels A and B were omitted at that time due to the error that existed. The proposal now is to rezone the two parcels, officially changing the zoning map to CG2 for both Parcels A and B. Edmonds City Council Draft Minutes May 7, 2013 Page 7 Council President Petso asked whether Parcel A was under a contract rezone at this time. Mr. Clugston answered yes, CG contract. Council President Petso asked if the contract rezone was included in the Council packet. Mr. Clugston answered no, recalling the contract restricted uses on the property. He referred to Attachment 5 of Exhibit 2, showing the 1988 rezone to CG contract. He pointed out the parcels to the east facing Highway 99 were already CG. The contract rezone for Parcel A in 1988 was to restrict uses slightly but allow CG zoning. In 1995, the entire triangular area between 220th and 224th and Highway 99 and 76th was rezoned by Council to CG2. Council President Petso asked what happens to the contract if the parcels are rezoned. Mr. Clugston answered it would go away; Parcel A would go from CG contract to CG2. Council President Petso asked if the uses were broader in CG2 than would be permitted under the contract. Mr. Clugston answered yes, the same as the surrounding parcels. City Attorney Jeff Taraday advised that because no one spoke at the open record hearing, no one can speak at the closed record hearing. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETERSON, TO APPROVE ORDINANCE NO. 3919, AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING FINDINGS AND CONCLUSIONS AND APPROVING A CHANGE IN ZONING FOR TWO PARCELS LOCATED AT 22133 76TH AVENUE WEST FROM CONTRACT GENERAL COMMERCIAL (CG) TO GENERAL COMMERCIAL (CG2) AND A PORTION OF 22121 76TH AVENUE WEST FROM MULTIPLE RESIDENTIAL (RM-2.4) TO GENERAL COMMERCIAL (CG2); AUTHORIZING AMENDMENT OF THE CITY'S OFFICIAL ZONING MAP. Council President Petso advised she would abstain from the vote because of information she just now understood; she thought this was a correction of a zoning area but now realized approval would be extinguishing a contract rezone that she has not seen. MOTION CARRIED (6-0-1), COUNCIL PRESIDENT PETSO ABSTAINING FROM THE VOTE. 12. PUBLIC HEARING: PROPOSED CODE AMENDMENT TO INCREASE THE TIME FRAME FOR VALIDITY OF PRELIMINARY SHORT PLAT APPROVAL AS ESTABLISHED IN ECDC 20.75.100 (FILE NO. AMD20130002). Associate Planner Jen Machuga explained the subdivision process is comprised of three phases which include preliminary, civil and final review. In the preliminary review phase, staff reviews the proposal and issues a preliminary decision. As part of preliminary approval, staff would establish the conditions necessary for the subdivision to comply with the code requirements such as the zoning code and critical areas code. In the second phase, civil review, an applicant submits detailed engineering drawings showing the proposed civil improvements associated with the subdivision. After the civil plans are approved, the applicant can either construct or bond for the civil improvements. Following the civil phase of the process, the applicant would submit for final review where staff verifies that all conditions of preliminary approval have been met. The subdivision would then be recorded with Snohomish County. Currently the subdivision code limits the validity of preliminary short plat approval to five years. This timeframe applies only to short plats which are subdivisions into four lots or less. During that timeframe, an applicant would need to complete the civil and final review phases of the short plat process. In the past this process was completed by most applicants well under the five year timeframe. However, the economic downturn caused unanticipated delays to several projects. Recognizing the impact of the economic downturn, State law was revised to increase the timeframe for validity of formal plats, subdivisions into 5 or more lots, to 10 years for certain formal plats that received preliminary approval before December 31, 2007, and 7 years for formal plats that received preliminary approval on or before Edmonds City Council Draft Minutes May 7, 2013 Page 8 December 31, 2014, after which the timeframe for validity of formal plats will return to 5 years. Although State law establishes the timeframe for formal plats, it is up to local jurisdictions to establish the timeframe for short plats. At the January 22, 2013 Council meeting a member of the public requested the City consider increasing the current 5 year timeframe for preliminary short plats to 7 years to provide applicants impacted by the economic downturn an opportunity to complete their projects. This was discussed with the Parks, Planning and Public Works Committee on February 11, 2013; the committee was receptive to potentially increasing the timeframe and forwarded the item to the Planning Board. The Planning Board held a discussion and a public hearing on March 27 and recommended approval of an extension of the existing short plat timeframe (Attachment 1 in the Council packet). Ms. Machuga explained the draft code provides reference to State law requirements regarding the timeframe for formal plats and proposes to increase the timeframe for validity of short plats to 7 years for short plats that obtained preliminary approval on or before December 31, 2013 and retains a 5 year period for short plats that obtained preliminary approval on or after January 1, 2014. The draft code also establishes a provision to extend the time limit by 2 years from the effective date of the ordinance for short plats that obtained preliminary approval on or after January 1, 2006 that would have expired based on the 5 year timeframe prior to adoption of the ordinance. Ms. Machuga referred to a communication from the Master Builders Association in support of the proposal that was forwarded to Councilmembers. Council President Petso asked whether notice of tonight's public hearing was provided to neighbors of expired plats that the proposed code amendment would resurrect. Ms. Machuga answered no additional notice was provided, only the typical public hearing notice. Council President Petso asked whether the Council needed to take action tonight or could the Council hold another public hearing and give notice to residents near where an expired plat was being resurrected. Ms. Machuga answered the Council could continue the public hearing and provide notice. However, she was not certain there were funds in the Planning Division's budget as a good portion of the budget for public notice had already been spent. She anticipated the cost to be approximately $300, suggesting the Council may need to budget funds for that. Councilmember Buckshnis commented this was an important issue and she was concerned that the meeting was not being televised and was audio recorded only. She asked Council President Petso's opinion regarding a public hearing that was audio recorded only and not visual. Council President Petso relayed her discussion with City Attorney Jeff Taraday prior to the meeting and his indication that it was okay for the Council to proceed or the Council could continue the public hearing until the video equipment was operational. She was unsure if she had discussed the option to hold another public hearing with Mr. Taraday. Mr. Taraday responded those were all options; re -noticing the public hearing has some administrative burden. He noted the technical difficulties with the video equipment may prevent someone from watching the proceedings at home but it did not prevent anyone from testifying. He summarized it was the Council's decision whether to re -notice or hold the public hearing tonight and continue it. Councilmember Buckshnis asked whether re -noticing was required if the public hearing were continued to next week. Mr. Taraday answered there is an additional step for the City Clerk to notice public hearings versus showing it as a continued public hearing from the week before. Councilmember Buckshnis asked how citizens could hear what occurred tonight and if they could request the recording. Council President Petso responded if the Council proceeds, she was not aware of any method of this information to be available other than the two press individuals in the room. She suggested taking comment tonight and continuing the hearing which would give the public two weeks to make a decision regarding their participation. She summarized the public would not learn about the Council's Edmonds City Council Draft Minutes May 7, 2013 Page 9 debate and deliberation unless the Council waited until the May 21 meeting. Councilmember Buckshnis observed the public hearing was properly noticed. Councilmember Fraley-Monillas asked how many expired plats this would affect. Ms. Machuga answered approximately 15 would have expired in 2011, 2012 and early 2013. Councilmember Bloom asked at what point in the process the Council was; if the Council was trying to decide whether to postpone and schedule another public hearing, or postpone and schedule another public hearing that would include notice to those affected by expired short plats. Mayor Earling suggested the Council take public testimony and then the Council could make whatever decision they liked. Mayor Earling opened the public participation portion of the public hearing. Donna Breske, Snohomish, explained she brought this to the Council's attention at the January 22, 2013 Council meeting and was pleased with the review process. She was aware when the meetings have been occurring, there was information available on the City's website and she has received information by mail. She agreed the technical difficulties tonight would not have prevented anyone from being here to provide testimony. She noted after preliminary approval of a short plat and a plat, the applicant must either construct or bond for the civil site improvements before filing for final short plat or plat. The bonding portion is within ECDC 20.75.130.B. She suggested that section be referred to in the revision of 20.75.170. She referred to the last sentence of 20.75.170, finding the phrase "unless the applicant has acquired final short plat approval within the specified time period" confusing. She suggested adding to that sentence, "per ECDC 20.75.130.B" which is the bonding section. She also suggested that same language be added to the proposed revision in ECDC 20.75.100.B. Hearing no further public comment, Mayor Earling closed the public hearing. Councilmember Buckshnis agreed with Ms. Breske's suggestion. Mr. Taraday responded the subsection Ms. Breske referred to, 20.75.130.B, does not apply to short plats; it applies to long plats or regular subdivisions. The short plat subsection is 20.75.130.D. To the extent that any reference is made at all, it should be to 20.75.130.D. Ms. Machuga pointed out that code section addresses bonding, not obtaining final approval. She felt the additional language Ms. Breske suggested would be confusing, explaining an applicant can bond for civil improvements to finish the civil phase and then do the final phase. She did not want to mislead an applicant that this was the only code section regarding final approval. Councilmember Buckshnis stated she understood Ms. Breske's suggestion was that an applicant could have everything in place and bonding would show the process was moving forward. Ms. Machuga agreed bonding would occur and then the final review phase. She was concerned with adding that language to 20.75.107 as that was not the only section that relates to obtaining final review; it was one of the steps to reach final review. Councilmember Buckshnis agreed with including language or reference regarding bonding in 20.75.107. Ms. Machuga answered it could be cross-referenced but it was not necessary as it was elsewhere in the code. Further, the subdivision code is being updated and further clarification will be provided as part of that process. The intent of the proposed change is to address the timeframe. Councilmember Fraley-Monillas preferred to schedule this on a future agenda and hash out the wording at the staff level. Councilmember Peterson observed the recommended action is to direct staff to prepare an ordinance for approval on the Consent Agenda. Mr. Taraday explained staff discussed to what extent the bonding issue should be taken up at the same time as plat expiration. The intent was to keep this ordinance to a single issue and be as streamlined and Edmonds City Council Draft Minutes May 7, 2013 Page 10 as simple as possible due to the urgency related to plats about to expire. Staff consciously chose not to use this ordinance as a tool to fix all the things in the subdivision code that need to be updated, in part due to the subdivision reorganization that is occurring that is anticipated to be completed this year. It would be more efficient to include cross referencing during the reorganization of the subdivision code. Councilmember Fraley-Monillas expressed support for moving forward tonight in view of the urgency related to plats that may expire. She recommended including the suggested wording as part of the subdivision code update. Main Motion COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, THAT THE CITY COUNCIL APPROVE THE CODE CHANGES AS INDICATED IN ATTACHMENT 1 AND DIRECT STAFF TO BRING IT BACK AS AN ORDINANCE ON THE CONSENT AGENDA. Amendment #1 COUNCIL PRESIDENT PETSO MOVED, SECONDED BY COUNCILMEMBER BLOOM, TO AMEND THE MOTION TO STRIKE SECTION 107 WHICH RESURRECTS PLATS WHICH HAVE ALREADY EXPIRED. Council President Petso explained the amendment would solve the problem for people whose plats had not yet expired. She pointed out when development action is undertaken, residents are aware. She recalled a neighbor who sold his house and moved to Wenatchee due to an upcoming development that he wanted to avoid. If a resident was aware that a proposed plat near their home had expired, they would no longer be worried about it. She had a due process concern with the Council suddenly resurrecting a plat without telling residents about it. The issue of preventing further expirations and giving more time in the future can be accomplished by deleting Section 107. Councilmember Fraley-Monillas observed Council President Petso's amendment would not assist anyone affected by the economic downturn whose plat had expired after the current five year timeframe. Council President Petso agreed. Councilmember Fraley-Monillas asked if Council President Petso preferred to give neighborhood notice to the 15 plats. Council President Petso answered yes, but that was not done. Councilmember Fraley-Monillas suggested Council President Petso withdraw her motion and make another motion to give notice which would address past and future plat approvals. Council President Petso agreed, noting if the motion failed, she will make an amendment to require that expired plats are not resurrected without notice to the neighbors. The benefit to her amendment is it prevents any potential problems related to whether it is legal to resurrect an expired plat. Councilmember Bloom relayed she asked Mr. Taraday whether any other jurisdictions have created an ordinance like this to allow expired plats to be reopened without any other due process. It was her understanding he did some research at the State level which she did not feel applied to the City. Mr. Taraday explained at the State level, RCW 58.17.140, requires a preliminary long plat be submitted for final plat approval within 5 years of preliminary plat approval. That statute was amended in 2010 and the 5 year requirement was changed to 7 years to give an additional 2 years to developers suffering from the great recession and unable to complete their plats before they expired. The reason the State statute is somewhat relevant is when the State did that in 2010, it effectively revived plats that had already expired. Mr. Taraday provided a hypothetical example, a long plat approved in 2004 expired after 5 years in 2009; then in 2010 the State Legislature adopts the new 7 year requirement. The effect of the Legislature's action in adopting that law was to provide an additional year to complete the 2004 plat that had already been expired for a year. He assured he was not taking a position on the policy issue; he had no interest in whether the Council did or did not revive expired plats. The proposed amendment was essentially the same as what the Legislature did to extend long plats from 5 years to 7 years. In 2012, the Legislature Edmonds City Council Draft Minutes May 7, 2013 Page 11 adopted another amendment to the same statute, adding another 2 years. Using his hypothetical example, the 2004 plat that would have expired in 2009, was revived in 2010, would have expired again in 2011, in 2012 the Legislature's second 2 year extension, revived the 2004 plat a second time, and expiring in 2013. He summarized clearly the Legislature did not have a concern with the legality. Mr. Taraday explained he did not research other cities' ordinances because he did not feel it would be useful or persuasive as Edmonds does not look to other cities for authority regarding what Edmonds is allowed to do; the RCWs and State Constitution give Edmonds its authority. Whether he could or could not find a similar law in another city would not guide Edmonds in determining what it can do. Councilmember Bloom asked if there were long plats on a statewide basis that were revived that had issues. Mr. Taraday answered he did not know but assumed in a state as big as Washington there would have been long plats that would have been twice revived by the Legislature's actions. Councilmember Bloom asked whether notice was required to surrounding property owners. Mr. Taraday answered the State law makes it automatic. Councilmember Buckshnis referred to Attachment 3, observing there were 5 expired plats in 2005, 6 in 2006 and 6 in 2007 for a total of 17. Ms. Machuga advised the year in Attachment 3 was the year of application. Councilmember Buckshnis observed Council President Petso's amendment would eliminate the 5 plats that expired in 2005 and the remaining 12 could reapply. Ms. Machuga answered the year of application does not necessarily correspond to the year it was approved. If Section 20.75.107 were eliminated, 2 years would be added to the expiration date. She noted there were 10 that expired in 2012; plats that expired at the end of 2012 would have until the end of 2014. The plats that expired at the beginning of 2012 would get less than a year. There were 3 plats that expired in 2011; those would likely not have enough time to complete their project. Councilmember Buckshnis asked how many plats overall would be affected by Council President Petso's amendment. Ms. Machuga answered it was difficult to determine because it was unknown how long it would take them to complete their project. Of the short plats that expired in 2012, 7 had submitted for civil review or had gotten civil approval. There could be quite a few that could come in quickly and get it finished up; some may take more time and the ownership may have changed on some. If the extension only gives an applicant a few months from the effective date of the ordinance, staff will also be scrambling to get it reviewed and finished. Councilmember Buckshnis concluded she would not be in support of removing Section 107. Vote on Amendment #1 MOTION FAILED (2-5), COUNCILMEMBER BLOOM AND COUNCIL PRESIDENT PETSO VOTING YES. Amendment #2 COUNCIL PRESIDENT PETSO MOVED, SECONDED BY COUNCILMEMBER BLOOM, TO REQUIRE NOTICE TO NEIGHBORS OF AN EXPIRED PLAT BEING RESURRECTED UNDER 107 AND AN OPPORTUNITY FOR NEIGHBORS TO PROVIDE INPUT. Councilmember Buckshnis asked what happens if the amendment is approved, the neighbors are notified, and a neighbor doesn't like that the plat is extended. Mr. Taraday answered it depends on the intent of the amendment, whether it is to make the applicant go through a similar process as they went through the first time around or do a brief check for code compliance. He assumed if there was notice and comment, there would also be some kind of decision criteria. While the motion does not speak to decision criteria, that should be included in an ordinance. He requested guidance on whether the intent was a complete redo of the process or a brief check for errors or code compliance Councilmember Johnson asked if the intent of the amendment was notice of the public hearing or case - by -case review. Edmonds City Council Draft Minutes May 7, 2013 Page 12 Council President Petso explained her intent was if someone came to the City trying to revitalize an expired plat, the extension would not be automatic but rather the neighbors would be given notice and someone would accept input from the neighbors and make a decision regarding whether the plat was not granted in error. She explained the review would prevent the City from accidentally resurrecting erroneous plats and resurrecting plats without informing the neighbors. Councilmember Bloom expressed support for the amendment, finding it appropriate to inform the neighbors of expired plats that will be resurrected. She felt it would be a mistake to resurrect expired plats without allowing the surrounding neighbors to comment publicly. Ms. Machuga relayed staff's concern regarding what kind of review process this would be. An applicant who submits an application to extend their plat has already received approval. She was uncertain what criteria the application would be reviewed against as the application could not be reviewed based on the current code because codes may have changed since the application was approved. She envisioned the neighbors could be provided a courtesy notice but was unsure how accepting input and reopening old issues would work. Councilmember Yamamoto pointed out the Planning Board held a public hearing where a couple people spoke. The Planning Board recommended approval. He expressed support for the main motion. Mayor Earling relayed his conversation with Acting Development Services Manager Rob Chave prior to his vacation that much of the funds for noticing have been spent. He envisioned the Council would need to make a budget amendment if they approved noticing of up to 17 plats. Council President Petso clarified she was not suggesting noticing all 15 sites. Her suggestion is to provide notice to the neighbors if someone applies to resurrect an expired short plat. Mayor Earling reiterated that could occur on several properties and require additional funds to be budgeted for noticing. Councilmember Fraley-Monillas observed Council President Petso's proposal was a courtesy notice to the surrounding homeowners that someone was extending their plat. She asked how much it cost to notice homeowners in one area. Ms. Machuga answered typically notice is mailed and published in the Herald as well as posting of the site. For a short plat, notice is mailed to property owners within 300 feet. In a single family neighborhood that ranges from 30-60 homes and more if the site is adjacent to a multi -family zone. Councilmember Fraley-Monillas envisioned not publishing notice or posting the site but simply sending notice to the homeowners in the immediate area. Ms. Machuga answered the cost would be materials, postage, and staff time. She suggested if an applicant submitted an application for an extension, a fee could be included to recoup the cost of providing courtesy notice. Mr. Taraday recalled the amendment stated the extension would not be automatic, there would be an application process and a check for errors before the extension would be granted which implies it is more than a courtesy notice. Councilmember Peterson commented the amendment would require a significant rewrite of Section 25.75.107. The language proposed by staff states permits shall have their preliminary approval automatically extended. The amendment envisions a notice and a re -application which was counter to the reasoning behind the proposed change. He noted the Planning Board addressed some of these issues in their deliberations. He did not support the amendment. Vote on Amendment #2 MOTION FAILED (2-5), COUNCIL PRESIDENT PETSO AND COUNCILMEMBER BLOOM VOTING YES. Edmonds City Council Draft Minutes May 7, 2013 Page 13 Councilmember Fraley-Monillas restated the main motion as follows: TO SEND THIS BACK TO STAFF TO COME BACK WITH THE DRAFT ORDINANCE. Vote on Main Motion MOTION CARRIED (5-2), COUNCILMEMBER BLOOM AND COUNCIL PRESIDENT PETSO VOTING NO. Mayor Earling declared a brief recess. 13. PRESENTATION: WILLOW CREEK DAYLIGHT EARLY FEASIBILITY STUDY/EDMONDS MARSH. Due to technical difficulties, this item was delayed to the May 28 Council meeting. 14. CONTINUED DISCUSSION ON INCORPORATING THE HARBOR SOUARE MASTER PLAN INTO THE CITY'S COMPREHENSIVE PLAN Mayor Earling advised this item was scheduled on the agenda at the Council's request; staff has no additional information. Councilmember Peterson suggested due to outstanding legal questions as well as technical issues, this item be removed from the agenda. He suggested the Council await further feedback, noting staff has other issues they need to be working on. COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS TO EXTEND THIS ITEM TO A FUTURE DATE. Councilmember Peterson commented there are a lot of legal and process issues that need to be answered before the discussion regarding this topic continues. Council President Petso asked for clarification regarding where the Council is in the process. City Attorney Jeff Taraday responded according to 20.00.040, the Council has the ability to take three actions on a Comprehensive Plan amendment, 1) approve as presented, 2) approve with modifications, and 3) disapprove. As of now, none of those three have occurred. With regard to the Port's withdrawal of their application, his opinion is when a third party commences a legislative process such as this and that third party withdraws their application, the withdrawal of the application does not necessarily stop the process. Once a legislative process begins, it is the legislative body's responsibility to act. It would be different if the Port were applying for a Conditional Use Permit, a project level permit that is quasi-judicial, which he agreed withdrawal would stop the process. In his opinion the Council still has a legislative process before it that would lead to 1 of 3 actions: approval, approval with modifications, or disapproval. None of those three have happened. Theoretically, in light of the Port's withdrawal of their application, the City Council has a fourth option, to resolve to take no action on the Harbor Square proposal. Although he would not ordinarily recommend that as a course of action, because the Port has withdrawn their application, he noted there were unlikely to be any complaints from the applicant. Until one of those 3-4 things happen, the Council has a proposal before it. Council President Petso asked if the Council needed to stop the process and start a new process if the goal was to ensure any action went through a new Planning Board process and was subject to public hearing at City Council. Mr. Taraday answered disapproval would certainly stop the process; whether it led to a new process was unknown. He explained the Council has a process before it upon which some action should be taken. If the Council ultimately wants to reset the clock and start a new process, that likely was two Edmonds City Council Draft Minutes May 7, 2013 Page 14 separate actions, one to take action on the proposal before the Council and a second separate action to start a new process. Council President Petso observed if the Council took action to disapprove the proposal tonight and took 2-3 weeks to talk to the Port and community and returned in June, could a new Council -initiated Comprehensive Plan amendment process begin by motion. Mr. Taraday answered yes, ECDC 20.00.020 allows the City Council to initiate its own Comprehensive Plan amendments. Council President Petso advised she would likely vote against the proposed motion because it did not take action tonight. Councilmember Buckshnis explained tonight's meeting is only being audio taped. This is a very important process and action should be postponed until a meeting that is on camera. Councilmember Bloom agreed with delaying this discussion until the meeting was able to be videotaped. She asked when this issue would be discussed as she did not want it to be postponed for 1-2 months. Council President Petso suggested scheduling it for the May 21 meeting, noting that is also a long agenda. Councilmember Peterson commented there were other outstanding questions as well as information from MRSC. Rather than add this topic to another full agenda, he preferred to schedule it on a less full agenda. Council President Petso assured she would schedule it early on the May 21 agenda. Council President Petso asked when Mr. Taraday anticipated he would be able to provide a response to the citizens regarding their letter. Mr. Taraday expected the letter would be finalized within two weeks. Councilmember Bloom relayed her understanding that previous Council action on the Agenda Memo meant the Council took specific action via vote. Mr. Taraday answered he was uncertain what previous council action meant. Councilmember Bloom pointed out the previous council action on the Agenda Memo states at the February 13, 2013 meeting, the City Council requested staff develop a modified draft of the Harbor Square Master Plan based on comments provided by City Council and testimony received during the public hearings. She noted the minutes of the February 5, 2013 meeting indicate no vote was taken on that subject. The direction according to the minutes was provided by Councilmember Peterson and Mayor Earling to staff to develop a document with the Council's ideas and ideas from the public hearing. She concluded that was not the Council's action as no vote was taken nor was there any discussion. She requested that statement in the Agenda Memo be corrected when the Council next considered this item. Mr. Taraday responded he was unsure what the phrase, "previous council action" meant. In the context of the Open Public Meetings Act, the word action is extremely broad and would include discussion. Councilmember Bloom commented according to the minutes, there was no other discussion other than Councilmember Peterson. She requested the statement be corrected, finding it misleading. Councilmember Peterson disagreed with Councilmember Bloom's premise, pointing out previous council action has never meant a formal vote. Action referenced in Agenda Memos includes head nods and agreement and does not refer to a Council vote on every action. If the Council voted, the Agenda Memo would state, "the Council voted to..." He acknowledged the Council President could add specificity to the previous council action section of the Agenda Memo. Council President Petso offered to work with Council Executive Assistant Jana Spellman to determine if the Council's previous action needed to be rephrased. She acknowledged this is a touchy issue and suggested everyone calm down. She referred to Audience Comments where it was suggested she slipped something into the packet this week. She assured the same packet has been presented three times; her proposal was the same in the two prior Council packets. Councilmember Peterson restated the motion: Edmonds City Council Draft Minutes May 7, 2013 Page 15 TO NOT DISCUSS THIS TONIGHT AND HAVE THE COUNCIL PRESIDENT PUT IT ON A FUTURE CALENDAR SO ANSWERS CAN BE PROVIDED TO QUESTIONS. MOTION CARRIED UNANIMOUSLY. 15. POSSIBLE ACTION REGARDING DRAFT RESOLUTION ADOPTING ROBERT'S RULES OF ORDER AS THE CITY COUNCIL'S NEW RULES OF PROCEDURE. Council President Petso referenced a list of current practices that she would like to retain in addition to Robert's Rules: 1. Members must be recognized by the Chair to speak or make motions. Unless there is an obvious consensus, a motion and second are required. 2. Councilmembers chairing the meeting may participate fully in the meeting, including discussion, debate and voting. 3. The Mayor participates in discussion and debate only with the permission of the Council and does not make motions. Tiebreaker votes by the Mayor will be as provided by Washington State law. 4. Actions taken on matters after public hearings will not be substantially modified without advance notice to the public and all Councilmembers. Council President Petso explained she found the Rules of Order for Small Bodies suggest a small body may be so casual as not to require a second to motions. She did not envision the Council being quite that casual. With regard to her proposal that actions taken on matters after public hearings will not be substantially modified without advance notice to the public and all Councilmembers, she noted it appeared Robert's Rules would allow a motion to change a decision at the next meeting. She observed a public hearing may have had a great deal of public comment and she did not want the Council to be able to take action at a subsequent meeting to undo the action taken at the public hearing. Her intent was to create more permanency for actions that require a public hearing. COUNCIL PRESIDENT PETSO MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO ADOPT ROBERT'S RULES WITH THE ADDITION OF THE FOUR POINTS SHE SENT OUT TODAY. Mayor Earling asked whether the intent was to use Robert's Rules in committee meetings. Council President Petso answered that was not her intent. Mayor Earling suggested that be included in the motion. Mr. Taraday relayed his understanding that the motion was to modify the resolution and place it on a future Consent Agenda. Council President Petso agreed that was her intent. Mayor Earling suggested a short delay to allow Councilmembers to familiarize themselves with the rules before they are put into practice at Council meetings. Council President Petso answered she and staff did not want to spend the money on Robert's Rules of Order books until it was certain the Council adopted Robert's Rules. She offered to purchase books for Councilmembers. Mayor Earling asked if the intent of the motion was to begin observing Robert's Rules at the May 21 meeting. Council President Petso was amenable to delaying implementation of Robert's Rules until the Council was ready. Councilmember Fraley-Monillas observed there are many versions of Robert's Rules. She preferred not to vote until she knew what she was voting on. She also suggested developing a cheat -sheet. Council President Petso offered to work with Ms. Spellman to create a cheat -sheet. Councilmember Yamamoto referred to page 21 of Robert's Rules that states every motion requires a second. He preferred to utilize Robert's Rules in its entirety and not make additions. Council President Petso responded the reason she suggested additional rules is the Rules for Small Bodies allow not having a second which she felt was too casual for the Council. Edmonds City Council Draft Minutes May 7, 2013 Page 16 Councilmember Fraley-Monillas suggested the motion be withdrawn until the Council had an opportunity to review Robert's Rules. COUNCIL PRESIDENT PETSO WITHDREW HER MOTION WITH THE AGREEMENT OF THE SECOND. Councilmember Buckshnis requested Council President Petso provide her the correct title and she will purchase her own book. 16. MAYOR'S COMMENTS Mayor Earling reported a panel comprised of staff, citizens and Councilmembers interviewed candidates for the Finance Director position. The number of candidates has been narrowed to two; the code refers to the Council interviewing three candidates. At his suggestion, it was the consensus of the Council to schedule the two interviews prior to Council committee meetings next Tuesday. Mayor Earling reported Tom Petruzzi, a Councilmember in the mid-1990s, passed away last week. Former Councilmember Petruzzi was a very knowledgeable, articulate, thoughtful person whom the Council valued enormously. He had a special interest and expertise in commercial properties and was instrumental in making important decisions including the decision to purchase City Hall. His analysis confirmed the City saved $1 million by purchasing the building versus purchasing a new building. Mayor Earling concluded he knew Mr. Petruzzi fairly well and would miss him. 17. COUNCIL COMMENTS Councilmember Buckshnis asked if Mayor Earling wanted Councilmembers to provide specific questions in advance of the Finance Director interviews. Mayor Earling suggested suggestions be submitted by Thursday. Councilmember Buckshnis reported the Waterfront Festival will be held Friday, May 31 — June 2. Councilmember Johnson reported the 2013 summer concert series was unveiled at the recent Edmonds Arts Commission meeting. There are two venues this year, City Park and Hazel Miller Plaza. A presentation will be made in a few weeks and Councilmembers will be invited to introduce concerts. Councilmember Johnson reported an open house for the Edmonds Museum was held Friday; there is a new exhibit regarding the growing season featuring farming in Snohomish County. She reminded that the Summer Market is now open. Council President Petso reported she has been trying to schedule a mini retreat on May 31 for the Council to receive training recommended by the City Attorney and to discuss big picture items. Only three Councilmembers have responded, two of whom indicated that date is convenient. If she does not hear an overwhelming response to the proposed date, the mini retreat will not be held and she will work with the City Clerk to schedule the necessary training. Council President Petso reported a correction needed to be made to the minutes. It was the consensus of the Council to place the correction on the next Consent Agenda. Council President Petso reported Tree Board interviews will be scheduled for May 28. There are four applicants for the two vacancies. Edmonds City Council Draft Minutes May 7, 2013 Page 17 Councilmember Bloom reported the Tree Board will be at the Edmonds Fun Fair at Yost Park on May 11. Councilmember Peterson announced the Edmonds Police Foundation will hold their annual ceremony on May 16 at 6:30 p.m. in Council Chambers. 18. CONVENE IN EXECUTIVE SESSION REGARDING PENDING LITIGATION PER RCW 42.30.110(1)(i). At 9:45 p.m., Mayor Earling announced that the City Council would meet in executive session regarding pending litigation per RCW 42.30.110(1)(i). He stated that the executive session was scheduled to last approximately 15 minutes and would be held in the Jury Meeting Room, located in the Public Safety Complex. No action was anticipated to occur as a result of meeting in executive session. Elected officials present at the executive session were: Mayor Earling, and Councilmembers Yamamoto, Johnson, Fraley- Monillas, Buckshnis, Peterson, Petso and Bloom. Others present were City Attorney Jeff Taraday and Deputy Clerk Linda Hynd. The executive session concluded at 9:50 p.m. Mayor Earling reconvened the regular City Council meeting at 9:51 p.m. 19. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION This item was removed from the agenda via action taken under Agenda Item 2. 20. ADJOURN With no further business, the Council meeting was adjourned at 9:52 p.m. Edmonds City Council Draft Minutes May 7, 2013 Page 18 AM-5774 City Council Meeting Meeting Date: 05/21/2013 Time: Submitted By: Sandy Chase Department: City Clerk's Office Review Committee: Type: Action Committee Action: Information Subject Title Approval of City Council Meeting Minutes of May 14, 2013. Recommendation Review and Approval Previous Council Action N/A Narrative Attached is a copy of the draft minutes. 05-14-13 Draft City Council Minutes Inbox Mayor Finalize for Agenda Form Started By: Sandy Chase Final Approval Date: 05/16/2013 Attachments Form Review Reviewed By Date Dave Earling 05/16/2013 01:44 PM Sandy Chase 05/16/2013 02:10 PM Started On: 05/16/2013 11:49 AM 4. B. EDMONDS CITY COUNCIL DRAFT MINUTES May 14, 2013 The Edmonds City Council meeting was called to order at 6:00 p.m. by Mayor Earling in the Council Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute. ELECTED OFFICIALS PRESENT Dave Earling, Mayor Lora Petso, Council President Strom Peterson, Councilmember Frank Yamamoto, Councilmember Joan Bloom, Councilmember Kristiana Johnson, Councilmember Adrienne Fraley-Monillas, Councilmember Diane Buckshnis, Councilmember 1. ROLL CALL STAFF PRESENT Al Compaan, Police Chief Stephen Clifton, Community Services/Economic Development Director Carrie Hite, Parks & Recreation Director Renee McRae, Recreation Manager Jeff Taraday, City Attorney Sandy Chase, City Clerk Jeannie Dines, Recorder City Clerk Sandy Chase called the roll. All elected officials were present. 2. APPROVAL OF AGENDA COUNCIL PRESIDENT PETSO MOVED, SECONDED BY COUNCILMEMBER YAMAMOTO, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 3. AUDIENCE COMMENTS There were no members of the public present who wished to provide comment. 4. FINANCE DIRECTOR INTERVIEWS The City Council interviewed the following applicants for the position of Finance Director: Roger Neumaier Scott James At the conclusion of the interviews, Carrie Hite, Reporting Human Resources Director, explained the next steps involved in appointing the Finance Director. The City Council is to provide feedback to the Mayor; the Mayor will make a decision within the next few days; prior to making an offer, a complete background, credit and full reference check will be conducted which could take 1 to 2 weeks. At that point the Mayor will have enough information to make an appointment and to bring it forward to the City Council for confirmation. Edmonds City Council Draft Minutes May 14, 2013 Page 1 5. MAYOR'S COMMENTS Mayor Earling reported there have been periodic complaints over the past several months regarding numerous animals at a home in Edmonds and fights between the animals in the yard. There has been a high degree of frustration with the situation due to the inability to gain access until this week. Following an incident this week and a video taken of one of the attacks, the prosecuting attorney determined there was enough evidence to search the house. A search found scores of animals in the house, some with dog bites. The dogs' owner was taken into custody and the animals are being cared for. Mayor Earling provided a reminder that the IGA store is opening tomorrow in downtown Edmonds. He walked through the store today; it is a great store that people will enjoy. The grand opening is June 5. G�K111LLei I &XIIk1l1►/ 1 DI0M. Councilmember Johnson reported she has received several calls about the animal control situation and was glad it has been taken care of. Next, she offered the Council and public complimentary tickets to the opening game of the SeaWolves vs. the Port Timbers on Saturday, May 18 at 1:00 p.m. at Edmonds- Woodway High School. 7. ADJOURN With no further business, the Council meeting was adjourned to committee meetings at 7:06 p.m. Edmonds City Council Draft Minutes May 14, 2013 Page 2 AM-5754 City Council Meeting Meeting Date: 05/21/2013 Time: Consent Submitted By: Sandy Chase Department: City Clerk's Office Review Committee: Committee Action: Type: Action Information Subiect Title Approval of correction to the April 16, 2013 City Council Meeting Minutes. Recommendation 4. C. It is recommended that the City Council approve the correction to the motion contained on the bottom of page 2 of the April 16, 2013 City Council Meeting Minutes. Previous Council Action On April 23, 2013, the City Council approved the April 16, 2013 City Council Meeting Minutes. Narrative A correction is needed with regard to a motion made on the bottom of page 2 of the April 16, 2013 City Council Meeting Minutes. (A copy of page 2 as it currently reads is attached.) The motion currently reads: MAYOR PRO TEM PETSO MOVED, SECONDED BY COUNCILMEMBER BLOOM, TO SCHEDULE THIS ITEM ON NEXT WEEK'S AGENDA. I listened to the recording of the meeting, and the motion should be corrected to read: COUNCILMEMBER BLOOM MOVED, SECONDED BY COUNCIL PRESIDENT PETSO, TO SCHEDULE THIS ITEM FOR NEXT WEEK AS A REGULAR AGENDA ITEM. Attachments 04-16-13 City Council Meeting Minutes - Page 2 Form Review Inbox Reviewed By Date Mayor Dave Earling 05/16/2013 09:51 AM Finalize for Agenda Sandy Chase 05/16/2013 10:06 AM Form Started By: Sandy Chase Started On: 05/14/2013 03:43 PM Final Approval Date: 05/16/2013 A. APPROVAL OF CITY COUNCIL MEETING MINUTES OF APRIL 2, 2013. B. APPROVAL OF CLAIM CHECKS #201326 THROUGH #201472 DATED APRIL 4, 2013 FOR $1,847,241.94 (REISSUED CHECKS #201395 $118.27 & #201396 $104.26), AND CLAIM CHECKS #201473 THROUGH #201594 DATED APRIL 11, 2013 FOR $188,617.98 (REISSUED CHECK #201527 $68.49). APPROVAL OF PAYROLL DIRECT DEPOSIT & CHECKS #60108 THROUGH #60123 AND #60136 FOR $469,312.58, BENEFIT CHECKS #60124 THROUGH #60135 AND WIRE PAYMENTS OF $201,375.27 FOR THE PERIOD MARCH 16, 2013 THROUGH MARCH 31, 2013. C. APPROVAL OF CLAIM CHECK #201595 DATED APRIL 11, 2013 FOR $219.00. D. ACKNOWLEDGE RECEIPT OF A CLAIM FOR DAMAGES FROM JAIMIE WINNETT AND RICK PATNEAUDE ($8,388.20). E. AUTHORIZATION FOR THE MAYOR TO SIGN AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF EDMONDS AND SNOHOMISH COUNTY FIRE PROTECTION DISTRICT NO. 1 REGARDING CLASSES. F. AUTHORIZATION FOR MAYOR TO SIGN ANNUAL SPECIAL EVENT CONTRACTS. G. AUTHORIZATION FOR MAYOR TO APPROVE ACCEPTANCE AND RECORDING OF A WATER UTILITY EASEMENT. H. REPORT ON FINAL CONSTRUCTION COSTS FOR THE TALBOT ROAD GRIND AND OVERLAY SMALL WORKS PROJECT AND ACCEPTANCE OF PROJECT. I. QUARTERLY PUBLIC WORKS PROJECT REPORT. J. SURPLUS OF COMPUTERS AND MONITORS AND DONATION TO INTERCONNECTION. K. FEBRUARY 2013 MONTHLY FINANCIAL REPORT. L. AUTHORIZATION TO CONTRACT WITH JAMES G. MURPHY TO SELL SURPLUS CITY VEHICLES. M. HR REPORTING DIRECTOR SPECIAL ASSIGNMENT. ITEM N: ACTING DEVELOPMENT SERVICES DIRECTOR ASSIGNMENT Councilmember Bloom apologized for scheduling this on the Consent Agenda, recalling a number of questions were raised at the Public Safety and Personnel Committee meeting. She raised the following issues: • The process for approval of this position including whether an interim director position could be approved on the Consent Agenda. • Approval of the assignment now when the position was vacated on December 31, 2012. • Issues raised at the March 6, 2012 meeting related to the interim appointment process in the code have not been followed up on. She suggested scheduling this item on a future agenda and to include the minutes of the March 6, 2012 meeting in the packet. MAYOR PRO TEM PETSO MOVED, SECONDED BY COUNCILMEMBER BLOOM, TO SCHEDULE THIS ITEM ON NEXT WEEK'S AGENDA. Edmonds City Council Approved Minutes April 16, 2013 Page 2 AM-5771 City Council Meeting Meeting Date: 05/21/2013 Time• Consent Submitted For: Ronald Cone Department: Finance Review Committee: Type: Action Tnfnrmntinn Submitted By: 4. D. Nori Jacobson Committee Action: Approve for Consent Agenda Subject Title Approval of claim checks #201948 through #202075 dated May 9, 2013 for $164,517.44 and claim checks #202076 through #202228 dated May 16, 2013 for $530,404.60 (reissued checks #202127 $215.00 and #202128 $70.39). Approval of payroll direct deposit & checks #60190 through #60205 for $438,176.54, benefit checks #60206 through #60213 and wire payments of $188,318.09 for the period May 1, 2013 through May 15, 2013. Recommendation Approval of claim, payroll and benefit direct deposit, checks and wire payments. Previous Council Action N/A Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of expenditures. Fiscal Impact Fiscal Year• Revenue: Expenditure• 2013 1,321,416.67 Fiscal Impact: Claims $694,922.04 Claims reissued checks $285.39 Payroll Employee checks and direct deposit $438,176.54 Payroll Benefit checks and wire payments $188,318.09 Total Payroll $626,494.63 Attachments Claim Checks 05-09-13 Claim Checks 05-16-13 Project Numbers 05-16-13 Payroll Summary 05-15-13 Payroll Benefit 05-15-13 Claim Checks 05-16-13a Inbox Finance City Clerk Mayor Finalize for Agenda Form Started By: Nori Jacobson Final Approval Date: 05/16/2013 Form Review Reviewed By Date Ronald Cone 05/16/2013 03:25 PM Sandy Chase 05/16/2013 03:27 PM Dave Earling 05/16/2013 03:30 PM Sandy Chase 05/16/2013 03:32 PM Started On: 05/16/2013 10:47 AM vchlist Voucher List Page: 1 05/09/2013 8:06:59AM City of Edmonds Bank code: usbank Voucher Date Vendor Invoice PO # Description/Account Amount 201948 5/6/2013 037376 SNO CO PUD NO 1 FiberPermit 6TH AVE S TO WALNUT POLE ATTACHN Pole attachment permit application fee 001.000.31.518.87.49.00 317.00 Total : 317.00 201949 5/9/2013 072627 911 ETC INC 23196 MONTHLY 911 DATABASE MAINT Monthly 911 database maint 001.000.31.518.88.48.00 100.00 Total : 100.00 201950 5/9/2013 073947 A WORKSAFE SERVICE INC 175397 CDL Testing CDL Testing 422.000.72.531.90.41.00 52.00 CDL Testing 001.000.64.576.80.41.00 104.00 Total: 156.00 201951 5/9/2013 074421 AAPC - EVERETT CHAPTER AAPC REFUND 2013 REFUND DAMAGE DEPOSIT REFUND DAMAGE DEPOSIT 001.000.239.200 510.00 Total: 510.00 201952 5/9/2013 065052 AARD PEST CONTROL 318653 MEADOWDALE CC RODENT SERVICE MEADOWDALE CC RODENT SERVICE 001.000.64.576.80.48.00 75.00 9.5% Sales Tax 001.000.64.576.80.48.00 7.12 318710 SENIOR CENTER MONTHLY SERVICE I SENIOR CENTER MONTHLY SERVICE I 001.000.64.576.80.48.00 105.00 9.5% Sales Tax 001.000.64.576.80.48.00 9.98 Total : 197.10 201953 5/9/2013 061029 ABSOLUTE GRAPHIX 513115 TEE SHIRTS FOR SOFTBALL Page: 1 vchlist Voucher List Page: 2 05/09/2013 8:06:59AM City of Edmonds Bank code: usbank Voucher Date Vendor Invoice PO # Description/Account Amount 201953 5/9/2013 061029 ABSOLUTE GRAPHIX (Continued) TEE SHIRTS FOR SOFTBALL 001.000.64.575.52.31.00 617.01 9.5% Sales Tax 001.000.64.575.52.31.00 58.62 Total: 675.63 201954 5/9/2013 064335 ANALYTICAL RESOURCES INC WL34 WWTP - EXTRA NPDES SAMPLES WWTP - EXTRA NPDES SAMPLES 423.000.76.535.80.41.31 165.00 Total : 165.00 201955 5/9/2013 069751 ARAMARK UNIFORM SERVICES 655-6785475 UNIFORM SERVICE UNIFORM SERVICE 001.000.64.576.80.24.00 58.97 9.5% Sales Tax 001.000.64.576.80.24.00 5.60 Total: 64.57 201956 5/9/2013 064343 AT&T 425-776-5316 PARKS FAX MODEM PARKS FAX MODEM 001.000.64.576.80.42.00 45.36 Total : 45.36 201957 5/9/2013 070305 AUTOMATIC FUNDS TRANSFER 69254 OUT SOURCING OF UTILITY BILLS UB Outsourcing area #400 Printing 422.000.72.531.90.49.00 124.51 UB Outsourcing area #400 Printing 421.000.74.534.80.49.00 124.51 UB Outsourcing area #400 Printing 423.000.75.535.80.49.00 128.28 UB Outsourcing area #400 Postage 421.000.74.534.80.42.00 431.58 UB Outsourcing area #400 Postage 423.000.75.535.80.42.00 431.57 9.5% Sales Tax Page: 2 vchlist Voucher List Page: 3 05/09/2013 8:06:59AM City of Edmonds Bank code: usbank Voucher Date Vendor 201957 5/9/2013 070305 AUTOMATIC FUNDS TRANSFER Invoice PO # Description/Account Amount (Continued) 422.000.72.531.90.49.00 11.83 9.5% Sales Tax 421.000.74.534.80.49.00 11.83 9.5% Sales Tax 423.000.75.535.80.49.00 12.18 69301 OUT SOURCING OF UTILITY BILLS UB Outsourcing area #200 Printing 422.000.72.531.90.49.00 89.16 UB Outsourcing area #200 Printing 421.000.74.534.80.49.00 89.16 UB Outsourcing area #200 Printing 423.000.75.535.80.49.00 91.86 UB Outsourcing area #200 Postage 421.000.74.534.80.42.00 308.08 UB Outsourcing area #200 Postage 423.000.75.535.80.42.00 308.08 9.5% Sales Tax 422.000.72.531.90.49.00 8.47 9.5% Sales Tax 421.000.74.534.80.49.00 8.47 9.5% Sales Tax 423.000.75.535.80.49.00 8.73 69337 OUT SOURCING OF UTILITY BILLS UB Outsourcing area #700 Printing 422.000.72.531.90.49.00 22.89 UB Outsourcing area #700 Printing 421.000.74.534.80.49.00 22.89 UB Outsourcing area #700 Printing 423.000.75.535.80.49.00 23.58 UB Outsourcing area #700 Postage 421.000.74.534.80.42.00 100.97 UB Outsourcing area #700 Postage 423.000.75.535.80.42.00 100.97 9.5% Sales Tax Page: 3 vchlist Voucher List Page: 4 05/09/2013 8:06:59AM City of Edmonds Bank code: usbank Voucher Date Vendor Invoice PO # Description/Account Amount 201957 5/9/2013 070305 AUTOMATIC FUNDS TRANSFER (Continued) 422.000.72.531.90.49.00 2.18 9.5% Sales Tax 421.000.74.534.80.49.00 2.18 9.5% Sales Tax 423.000.75.535.80.49.00 2.23 Total: 2,466.19 201958 5/9/2013 001801 AUTOMATIC WILBERT VAULT CO 27577 ROUGH BOX FOR CHAUDIERE ROUGH BOX FOR CHAUDIERE 130.000.64.536.20.34.00 732.00 Total: 732.00 201959 5/9/2013 069076 BACKGROUND INVESTIGATIONS INC COE0413 Background investigations - employment Background investigations - employment 001.000.22.518.10.41.00 130.00 Total : 130.00 201960 5/9/2013 073770 BLUE LINE TRAINING 833 INV 833 EDMONDS PD TRYKAR - SHAK SHAKEN BABY CLASS - 10/21-22/13 001.000.41.521.40.49.00 249.00 Total: 249.00 201961 5/9/2013 002500 BLUMENTHAL UNIFORMS & EQUIP 970496-01 INV#970496-01 - EDMONDS PD - GREE S/S UNIFORM SHIRT 001.000.41.521.22.24.00 67.95 SEW NAME TAG ON SHIRT 001.000.41.521.22.24.00 1.00 CLOTH NAME TAG 001.000.41.521.22.24.00 4.95 L/S UNIFORM SHIRTS 001.000.41.521.22.24.00 179.90 SEW NAME TAGS ON SHIRTS 001.000.41.521.22.24.00 2.00 CLOTH NAME TAGS 001.000.41.521.22.24.00 9.90 Page: 4 vchlist Voucher List Page: 5 05/09/2013 8:06:59AM City of Edmonds Bank code: usbank Voucher Date Vendor Invoice PO # Description/Account Amount 201961 5/9/2013 002500 BLUMENTHAL UNIFORMS & EQUIP (Continued) L/S UNIFORM SHIRT 001.000.41.521.22.24.00 89.95 SEW SERVICE BARS ON SHIRTS 001.000.41.521.22.24.00 3.00 CORPORAL CHEVRONS 001.000.41.521.22.24.00 11.80 SEW PRS OF CHEVRONS ON SHIRTS 001.000.41.521.22.24.00 10.00 METAL BUTTONS W/TOGGLES 001.000.41.521.22.24.00 8.95 TAPER SIDES ON 4 SHIRTS 001.000.41.521.22.24.00 24.00 9.5% Sales Tax 001.000.41.521.22.24.00 39.27 990152 INV#990152 - EDMONDS PD - FROLAN[ TACTICAL HARNESS 001.000.41.521.22.24.00 36.95 BELT KEEPERS (AMTADJUSTED $5) 001.000.41.521.22.24.00 11.95 9.5% Sales Tax 001.000.41.521.22.24.00 4.65 Total : 506.22 201962 5/9/2013 065739 BOBBY WOLFORD TRUCKING & 056383 Storm - Recycle Dump Storm - Recycle Dump 422.000.72.531.10.49.00 126.00 Total: 126.00 201963 5/9/2013 072005 BROCKMANN, KERRY BROCKMAN 16379 YOGA 16379 YOGA 16379 001.000.64.575.54.41.00 423.00 YOGA 16374 001.000.64.575.54.41.00 380.70 PILATES YOGA FUSHION 16400 001.000.64.575.54.41.00 294.30 Page: 5 vchlist Voucher List Page: 6 05/09/2013 8:06:59AM City of Edmonds Bank code: usbank Voucher Date Vendor Invoice PO # Description/Account Amount 201963 5/9/2013 072005 BROCKMANN, KERRY (Continued) YOGA 16382 001.000.64.575.54.41.00 335.14 YOGA 16395 001.000.64.575.54.41.00 178.20 YOGA 16377 001.000.64.575.54.41.00 465.30 YOGA 16371 001.000.64.575.54.41.00 211.61 Total : 2,288.25 201964 5/9/2013 073029 CANON FINANCIAL SERVICES 12703091 WWTP CONTRACT 001-0601079-001 WWTP CONTRACT 001-0601079-001 423.000.76.535.80.45.41 85.80 Total: 85.80 201965 5/9/2013 071816 CARLSON, JESSICA CARLSON 16489 ADVENTURES IN DRAWING 16489 ADVENTURES IN DRAWING 16489 001.000.64.571.22.41.00 357.50 Total : 357.50 201966 5/9/2013 067446 CEM CORPORATION 450997 WWTP - CALIBRATION OF SMART SYS' WWTP - CALIBRATION OF SMART SYS' 423.000.76.535.80.41.21 896.27 Total : 896.27 201967 5/9/2013 068484 CEMEX LLC 9425963216 Roadway -Asphalt Roadway -Asphalt 111.000.68.542.31.31.00 420.00 9.5% Sales Tax 111.000.68.542.31.31.00 39.90 9425971577 Roadway -Asphalt Roadway -Asphalt 111.000.68.542.31.31.00 195.00 9.5% Sales Tax 111.000.68.542.31.31.00 18.53 Page: 6 vchlist Voucher List Page: 7 05/09/2013 8:06:59AM City of Edmonds Bank code: usbank Voucher Date Vendor Invoice PO # Description/Account Amount 201967 5/9/2013 068484 CEMEX LLC (Continued) 9426019892 Street - Cement Street - Cement 111.000.68.542.61.31.00 274.50 9.5% Sales Tax 111.000.68.542.61.31.00 26.08 Total: 974.01 201968 5/9/2013 003510 CENTRAL WELDING SUPPLY RN04130992 HELIUM FOR GYMNASTICS HELIUM FOR GYMNASTICS 001.000.64.575.55.45.00 23.00 Total : 23.00 201969 5/9/2013 003515 CH2M HILL INC 38113010804 WWTP - EVALUATE REGULATORY CON WWTP - EVALUATE REGULATORY CON 423.100.76.594.39.41.10 4,999.73 Total : 4,999.73 201970 5/9/2013 074423 CHAN, YVONNE 05022013 Interview supplies/refreshments Interview supplies/refreshments 001.000.22.518.10.49.00 159.59 Total: 159.59 201971 5/9/2013 065682 CHS ENGINEERS LLC 450901-1303 E9GA.SERVICES THRU MARCH 2O13 E9GA.Services thru March 2013 423.000.75.594.35.41.30 36,240.75 Total : 36,240.75 201972 5/9/2013 019215 CITY OF LYNNWOOD 10061 INV#10061 CUST#47 - EDMONDS PD NARCOTICS SGT JAN-MAR 2013 104.000.41.521.21.51.00 10,060.52 10064 INV#10064 CUST#1430 - EDMONDS PD VERIZON PHONE NARCS 04/2013 104.000.41.521.21.42.00 96.77 Total: 10,157.29 201973 5/9/2013 022200 CITY OF MOUNTLAKE TERRACE 2471 E3FB.1/2 OF PERTEET COSTS Page: 7 vch[ist Voucher List Page: 8 05/09/2013 8:06:59AM City of Edmonds Bank code: usbank Voucher Date Vendor Invoice PO # Description/Account Amount 201973 5/9/2013 022200 CITY OF MOUNTLAKE TERRACE (Continued) E3FB.1/2 of Perteet Costs 422.000.72.594.31.41.20 1,563.76 Total : 1,563.76 201974 5/9/2013 073135 COGENT COMMUNICATIONS INC MAY-13 C/A CITYOFED00001 May-13 Fiber Optics Internet Connection 001.000.31.518.87.42.00 407.20 Total : 407.20 201975 5/9/2013 070323 COMCAST 8498 31 030 0721433 CEMETERY MONTHLY SERVICE CEMETERY MONTHLY SERVICE 130.000.64.536.20.42.00 116.47 Total: 116.47 201976 5/9/2013 065683 CORRY'S FINE DRY CLEANING APRIL 2013 DRY CLEANING MAR/APR - EDMONDS CLEANING/LAUNDRY MAR/APR 2013 001.000.41.521.22.24.00 981.97 Total : 981.97 201977 5/9/2013 006200 DAILY JOURNAL OF COMMERCE 3274355 E1 DA.AD RFQ FOR CONSULTANT E1 DA.Ad RFQ for Consultant 112.200.68.595.33.41.00 372.40 Total : 372.40 201978 5/9/2013 072189 DATASITE 33894 INV#33894 ACCT#61515 - EDMONDS P[ SHREDDING 2 TOTES 04/11/13 001.000.41.521.10.41.00 80.00 Total : 80.00 201979 5/9/2013 072189 DATASITE 33773 SHREDDING SERVICES/CABINETS Record Storage.shred svcs. 001.000.25.514.30.41.00 90.00 Doc Shred Services Finance 001.000.31.514.23.41.00 25.00 Total: 115.00 Page: 8 vchlist Voucher List Page: 9 05/09/2013 8:06:59AM City of Edmonds Bank code: usbank Voucher Date Vendor Invoice PO # Description/Account Amount 201980 5/9/2013 006375 DAY & NITE PLUMBING ENG20130261 Property in OVWSD. Property in OVWSD. 001.000.257.620 110.00 Total: 110.00 201981 5/9/2013 074419 DEINES, STEVE DEINES O43013 REFUND MOINTOR FEES UNUSED REFUND MOINTOR FEES UNUSED 001.000.239.200 22.50 Total : 22.50 201982 5/9/2013 047450 DEPT OF INFORMATION SERVICES 2013040369 CUSTOMER ID# D200-0 Scan Services for April 2013 001.000.31.518.88.42.00 940.00 Total: 940.00 201983 5/9/2013 068591 DOUBLEDAY, MICHAEL 04302013 STATE LOBBYIST FOR APRIL 2013 State lobbyist charges for April 2013 001.000.61.519.70.41.00 4,135.00 Total : 4,135.00 201984 5/9/2013 060933 DYNAMIC LANGUAGE CENTER 292477 INTERPRETER FEE INTERPRETER FEE 001.000.23.523.30.41.01 150.85 Total : 150.85 201985 5/9/2013 074302 EDMONDS HARDWARE & PAINT LLC 5113 PW -Ant Bait PW - Ant Bait 001.000.66.518.30.31.00 15.98 9.5% Sales Tax 001.000.66.518.30.31.00 1.52 E41813 Fac Maint Shop - Supplies Fac Maint Shop - Supplies 001.000.66.518.30.31.00 3.36 9.5% Sales Tax 001.000.66.518.30.31.00 0.32 E41875 City Hall - Window Squeegee Page: 9 vchlist Voucher List Page: 10 05/09/2013 8:06:59AM City of Edmonds Bank code: usbank Voucher Date Vendor Invoice PO # Description/Account Amount 201985 5/9/2013 074302 EDMONDS HARDWARE & PAINT LLC (Continued) City Hall - Window Squeegee 001.000.66.518.30.31.00 7.99 9.5% Sales Tax 001.000.66.518.30.31.00 0.76 E41913 Treatment Plant - Bolts, Nuts, Supplies Treatment Plant - Bolts, Nuts, Supplies 001.000.66.518.30.31.00 2.59 9.5% Sales Tax 001.000.66.518.30.31.00 0.24 Total : 32.76 201986 5/9/2013 069523 EDMONDS P&R YOUTH SCHOLARSHIP SHORE 17149 GRAYCE SHORE SWIMTEAM 17149 GRAYCE SHORE SWIMTEAM 17149 122.000.64.571.20.49.00 75.00 Total: 75.00 201987 5/9/2013 031060 ELECSYS INTERNATIONAL CORP 113750 RADIX MONTHLY MAINT AGREEMENT Radix Monthly Maint Agreement 421.000.74.534.80.48.00 152.00 Total : 152.00 201988 5/9/2013 008812 ELECTRONIC BUSINESS MACHINES 0869411 COPY AGREEMENTA6995 COPY AGREEMENT A6995 001.000.64.571.21.45.00 26.16 9.5% Sales Tax 001.000.64.571.21.45.00 2.49 0869461 MAINT AGREEMENT A7027 MAINT AGREEMENT A7027 001.000.64.571.21.45.00 150.06 9.5% Sales Tax 001.000.64.571.21.45.00 14.26 Total : 192.97 201989 5/9/2013 008812 ELECTRONIC BUSINESS MACHINES 086735 COPIER MAINT COPIER MAINT Page: 10 vchlist Voucher List Page: 11 05/09/2013 8:06:59AM City of Edmonds Bank code: usbank Voucher Date Vendor Invoice PO # Description/Account Amount 201989 5/9/2013 008812 ELECTRONIC BUSINESS MACHINES (Continued) 001.000.23.523.30.48.00 92.55 086950 COPIER MAINT COPIER MAINT 001.000.23.512.50.48.00 5.68 087001 COPIER MAINT COPIER MAINT 001.000.23.512.50.48.00 6.56 Total : 104.79 201990 5/9/2013 008812 ELECTRONIC BUSINESS MACHINES 086673 ZSYST MK0315 PRINTER MAINTENANC Maintenance for printers 04/21/13 - 001.000.31.518.88.35.00 327.60 9.5% Sales Tax 001.000.31.518.88.35.00 31.12 086947 CUST# MK5533 C5051 GQM52286 COP Excess Maintenance Meter charges 001.000.31.514.23.48.00 74.79 9.5% Sales Tax 001.000.31.514.23.48.00 7.11 086982 ZSYST MK0315 PRINTER MAINTENANC Maintenance excess for printers 001.000.31.518.88.35.00 221.39 9.5% Sales Tax 001.000.31.518.88.35.00 21.03 Total : 683.04 201991 5/9/2013 008812 ELECTRONIC BUSINESS MACHINES 086692 FLEET COPY USE Fleet Copy Use - B/W 349, Color 0 511.000.77.548.68.31.10 2.79 9.5% Sales Tax 511.000.77.548.68.31.10 0.27 086969 WATER SEWER COPY USE Water Sewer Copy Use- 421.000.74.534.80.31.00 19.60 Water Sewer Copy Use — Page: 11 vchlist Voucher List Page: 12 05/09/2013 8:06:59AM City of Edmonds Bank code: Voucher usbank Date Vendor 201991 5/9/2013 008812 ELECTRONIC BUSINESS MACHINES 201992 5/9/2013 008975 ENTENMANN ROVIN CO Invoice PO # Description/Account Amount (Continued) 423.000.75.535.80.31.00 19.60 9.5% Sales Tax 421.000.74.534.80.31.00 1.86 9.5% Sales Tax 423.000.75.535.80.31.00 1.86 086971 PW COPY USE PW Copy Use - B/W 3407, Color 0? 001.000.65.519.91.31.00 8.18 PW Copy Use - B/W 3407, Color 0? 111.000.68.542.90.31.00 4.63 PW Copy Use - B/W 3407, Color 0? 422.000.72.531.90.31.00 4.63 PW Copy Use - B/W 3407, Color 0? 421.000.74.534.80.31.00 3.27 PW Copy Use - B/W 3407, Color 0? 423.000.75.535.80.31.00 3.27 PW Copy Use - B/W 3407, Color 0? 511.000.77.548.68.31.10 3.28 9.5% Sales Tax 001.000.65.519.91.31.00 0.78 9.5% Sales Tax 111.000.68.542.90.31.00 0.44 9.5% Sales Tax 422.000.72.531.90.31.00 0.44 9.5% Sales Tax 421.000.74.534.80.31.00 0.31 9.5% Sales Tax 423.000.75.535.80.31.00 0.31 9.5% Sales Tax 511.000.77.548.68.31.10 0.31 Total : 75.83 0089335-IN INV#0089335-IN ACCT#0011847 - EDMC BADGE TIE TACK, 35 YRS Page: 12 vchlist Voucher List Page: 13 05/09/2013 8:06:59AM City of Edmonds Bank code: usbank Voucher Date Vendor Invoice PO # Description/Account Amount 201992 5/9/2013 008975 ENTENMANN ROVIN CO (Continued) 001.000.41.521.10.31.00 39.00 BADGE TIE TACK 25 YRS 001.000.41.521.10.31.00 78.00 TIE TACKS, 15 YRS 001.000.41.521.10.31.00 56.00 PACKAGEINSURANCE 001.000.41.521.10.31.00 3.00 MATERIALS FEE - PACKAGING 001.000.41.521.10.31.00 4.50 Freight 001.000.41.521.10.31.00 10.50 Total : 191.00 201993 5/9/2013 065789 ESTES, KEN 45 LEOFF Reimbursement LEOFF Reimbursement 009.000.39.517.37.23.00 288.39 LEOFF Reimbursement Glasses 009.000.39.517.37.23.00 134.17 LEOFF Reimbursement Hearing Aid 009.000.39.517.37.23.00 19.99 Total: 442.55 201994 5/9/2013 073719 EVENTREBELS INC 5097 ARTS SUMMIT REGISTRATION ARTS SUMMIT REGISTRATION 117.100.64.573.20.41.00 500.00 Total : 500.00 201995 5/9/2013 066378 FASTENAL COMPANY WAMOU28391 SUPPLIES SUPPLIES 001.000.64.576.80.31.00 20.98 9.5% Sales Tax 001.000.64.576.80.31.00 1.99 Total : 22.97 201996 5/9/2013 066378 FASTENAL COMPANY WAMOU28314 Storm - Safety Glasses Page: 13 vchlist Voucher List Page: 14 05/09/2013 8:06:59AM City of Edmonds Bank code: usbank Voucher Date Vendor Invoice PO # Description/Account Amount 201996 5/9/2013 066378 FASTENAL COMPANY (Continued) Storm - Safety Glasses 422.000.72.531.90.24.00 55.60 9.5% Sales Tax 422.000.72.531.90.24.00 5.28 Total: 60.88 201997 5/9/2013 011900 FRONTIER 425-744-1681 SEAVIEW PARK IRRIGATION MODEM SEAVIEW PARK IRRIGATION MODEM 001.000.64.576.80.42.00 41.39 425-744-1691 SIERRA PARK IRRIGATION MODEM SIERRA PARK IRRIGATION MODEM 001.000.64.576.80.42.00 40.73 425-745-5055 MEADOWDALE PRESCHOOL MEADOWDALE PRESCHOOL 001.000.64.575.56.42.00 69.97 425-776-5316 GROUNDS MAINTENANCE FAX MODE GROUNDS MAINTENANCE FAX MODE 001.000.64.576.80.42.00 110.26 Total : 262.35 201998 5/9/2013 011900 FRONTIER 253-012-9189 WWTP AUTO DIALER - 1 VOICE GRADE WWTP AUTO DIALER - 1 VOICE GRADE 423.000.76.535.80.42.00 41.08 253-017-7256 WWTP TELEMETRY - 8 VOICEGRADE E WWTP TELEMETRY - 8 VOICEGRADE 423.000.76.535.80.42.00 217.18 425-771-5553 WWTP AUTO DIALER - 1 BUSINESS LIN WWTP AUTO DIALER - 1 BUSINESS LIN 423.000.76.535.80.42.00 112.49 Total: 370.75 201999 5/9/2013 068617 GLEISNER, BARBARA GLEISNER TAI CHI 16502 TAI CHI 16502 001.000.64.575.54.41.00 317.00 TAI CHI 16503 Page: 14 vchlist Voucher List Page: 15 05/09/2013 8:06:59AM City of Edmonds Bank code: usbank Voucher Date Vendor Invoice PO # Description/Account Amount 201999 5/9/2013 068617 GLEISNER, BARBARA (Continued) 001.000.64.575.54.41.00 177.00 QIGONG 001.000.64.575.54.41.00 176.00 QIGONG 16510 001.000.64.575.54.41.00 287.00 TAI CHI 16506 001.000.64.575.54.41.00 179.38 MOVING FOR BETTER BALANCE 001.000.64.575.54.41.00 205.00 Total : 1,341.38 202000 5/9/2013 012199 GRAINGER 9121276597 HAZEL MILLER PLAZA PUMP HAZEL MILLER PLAZA PUMP 001.000.64.576.80.31.00 568.25 9.5% Sales Tax 001.000.64.576.80.31.00 54.00 9121588504 YOST POOL PUMP YOST POOL PUMP 001.000.64.576.80.31.00 652.50 9.5% Sales Tax 001.000.64.576.80.31.00 61.98 9125169640 JOBSITE CHEST BLUE JOBSITE CHEST BLUE 001.000.64.576.80.31.00 785.50 9.5% Sales Tax 001.000.64.576.80.31.00 74.63 Total : 2,196.86 202001 5/9/2013 012199 GRAINGER 9122945349 PS/FS 17 - V Belts PS/FS 17 - V Belts 001.000.66.518.30.31.00 144.73 9.2% Sales Tax 001.000.66.518.30.31.00 13.31 9122945356 PS / FS 17 - V Belts PS / FS 17 - V Belts Page: 15 vchlist Voucher List Page: 16 05/09/2013 8:06:59AM City of Edmonds Bank code: usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202001 5/9/2013 012199 GRAINGER (Continued) 001.000.66.518.30.31.00 74.38 9.2% Sales Tax 001.000.66.518.30.31.00 6.85 Total : 239.27 202002 5/9/2013 010900 HD FOWLER CO INC 13323089 Water Inventory #0492 W-VALVCI-02-01( Water Inventory #0492 W-VALVCI-02-01( 421.000.74.534.80.34.20 1,381.05 Water Inventory #0476 W-VALVBR-02-011 421.000.74.534.80.34.20 1,039.45 Water Part Supplies- No Lead Joints, 421.000.74.534.80.31.00 5,742.32 9.5% Sales Tax 421.000.74.534.80.34.20 229.95 9.5% Sales Tax 421.000.74.534.80.31.00 545.51 13352631 Water Inventory - #0435 — Water Inventory - #0435 — 421.000.74.534.80.34.20 2,478.60 Water - Small Equip - Meter Idlers 421.000.74.534.80.35.00 520.50 Water - Supplies - Quick Joint Ball 421.000.74.534.80.31.00 1,285.04 9.5% Sales Tax 421.000.74.534.80.34.20 235.47 9.5% Sales Tax 421.000.74.534.80.35.00 49.45 9.5% Sales Tax 421.000.74.534.80.31.00 122.07 Total : 13,629.41 202003 5/9/2013 071417 HD SUPPLY WATERWORKS LTD 8023238 Storm - 6x13' PVC Pipe Storm - 6x13' PVC Pipe 422.000.72.531.40.31.00 789.36 9.5% Sales Tax Page: 16 vchlist Voucher List Page: 17 05/09/2013 8:06:59AM City of Edmonds Bank code: usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202003 5/9/2013 071417 HD SUPPLY WATERWORKS LTD (Continued) 422.000.72.531.40.31.00 74.98 Total : 864.34 202004 5/9/2013 072928 HEBERT RESEARCH INC 101302 STUDY OF UNDERSTANDING & ADOPT STUDY OF UNDERSTANDING & ADOPT 422.000.72.594.31.41.20 6,586.00 Total : 6,586.00 202005 5/9/2013 074096 HENDERSON, YOUNG & COMPANY 544-1304 PARKS AND REC IMPACT FEE STUDY PARKS AND REC IMPACT FEE STUDY 001.000.64.576.80.41.00 1,491.00 Total: 1,491.00 202006 5/9/2013 073548 INDOFF INCORPORATED 2271489 DOZEN BLACK PENS Dozen black pens 001.000.61.519.70.31.00 16.20 9.5% Sales Tax 001.000.61.519.70.31.00 1.54 2272788 DOZEN RED PENS Dozen red pens 001.000.61.519.70.31.00 16.20 9.5% Sales Tax 001.000.61.519.70.31.00 1.54 Total: 35.48 202007 5/9/2013 073548 INDOFF INCORPORATED 2271452 SORTKWIK FINGERTIP MOISTENER Sortkwik Fingertip Moistener 001.000.31.514.23.31.00 8.09 9.5% Sales Tax 001.000.31.514.23.31.00 0.77 2272853 POST IT EXTRA THICK DURABLE TABS Post it Extra Thick Durable Tabs 001.000.31.514.23.31.00 17.02 9.5% Sales Tax 001.000.31.514.23.31.00 1.62 Page: 17 vchlist Voucher List Page: 18 05/09/2013 8:06:59AM City of Edmonds Bank code: Voucher usbank Date Vendor Invoice PO # Description/Account Amount 202007 5/9/2013 073548 073548 INDOFF INCORPORATED (Continued) Total : 27.50 202008 5/9/2013 073548 INDOFF INCORPORATED 2270829 Office supplies Office supplies 001.000.22.518.10.31.00 123.50 9.5% Sales Tax 001.000.22.518.10.31.00 11.73 2271430 Office supplies Office supplies 001.000.22.518.10.31.00 15.58 9.5% Sales Tax 001.000.22.518.10.31.00 1.48 Total : 152.29 202009 5/9/2013 063569 INDUSTRIAL COATING & SEALANTS 3056 POLYPROME POLYPROME 001.000.64.576.80.31.00 65.30 9.5% Sales Tax 001.000.64.576.80.31.00 6.20 Total : 71.50 202010 5/9/2013 068952 INFINITY INTERNET 410951 PRESCHOOL INTERNET PRESCHOOL INTERNET 001.000.64.575.56.42.00 15.00 Total : 15.00 202011 5/9/2013 014940 INTERSTATE BATTERY SYSTEMS 470734 Unit 58 - Battery Unit 58 - Battery 511.000.77.548.68.31.10 87.95 9.5% Sales Tax 511.000.77.548.68.31.10 8.36 61221908 Unit 053 - Battery Unit 053 - Battery 511.000.77.548.68.31.10 45.95 9.5% Sales Tax 511.000.77.548.68.31.10 4.37 Page: 18 vchlist Voucher List Page: 19 05/09/2013 8:06:59AM City of Edmonds Bank code: usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202011 5/9/2013 014940 INTERSTATE BATTERY SYSTEMS (Continued) 719182 Fleet Shop Supplies - Wire, Hose Fleet Shop Supplies - Wire, Hose 511.000.77.548.68.31.20 103.65 9.5% Sales Tax 511.000.77.548.68.31.20 9.85 720769 Fleet - Mini Lamp Bulbs Fleet - Mini Lamp Bulbs 511.000.77.548.68.31.10 7.90 9.5% Sales Tax 511.000.77.548.68.31.10 0.75 721077 Fleet - Mini Lamp Bulbs Fleet - Mini Lamp Bulbs 511.000.77.548.68.31.10 23.94 9.5% Sales Tax 511.000.77.548.68.31.10 2.27 721143 Fleet - Small Equip - 12V Booster Pac Fleet - Small Equip - 12V Booster Pac 511.000.77.548.68.35.00 379.95 9.5% Sales Tax 511.000.77.548.68.35.00 36.10 Total : 711.04 202012 5/9/2013 074420 INVESTOR'S BUSINESS DAILY INVESTORS O43013 RETURN DAMAGE DEPOSIT RETURN DAMAGE DEPOSIT 001.000.239.200 200.00 Total : 200.00 202013 5/9/2013 072026 JIM WEBBER TRNG-CONSLT-INVEST 298 INV 298 EDMONDS PD - MACHADO ARI CONF TO PREPARE FOR ARBITRATION 001.000.41.521.10.41.00 500.00 FILE REVIEW PREP FOR ARBITRATION 001.000.41.521.10.41.00 437.50 APPEAR AS ARBITRATION WITNESS 001.000.41.521.10.41.00 1,000.00 ARBITRATION PREP Page: 19 vchlist Voucher List Page: 20 05/09/2013 8:06:59AM City of Edmonds Bank code: usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202013 5/9/2013 072026 JIM WEBBER TRNG-CONSLT-INVEST (Continued) 001.000.41.521.10.41.00 8.00 MILEAGE TO/FM ARBITRATION 001.000.41.521.10.41.00 27.12 Total: 1,972.62 202014 5/9/2013 070019 JUDICIAL CONF REGISTRAR 51813 CONFERENCE REGISTRATION FOR CONFERENCE REGISTRATION FOR 001.000.23.512.50.49.00 100.00 Total: 100.00 202015 5/9/2013 072650 KCDA PURCHASING COOPERATIVE 3679188 INV#3679188 CUST#100828 - EDMOND: 10 CASES MULTI USE COPY PAPER 001.000.41.521.10.31.00 246.20 HANDLING FEE 001.000.41.521.10.31.00 36.90 9.5% Sales Tax 001.000.41.521.10.31.00 23.39 Total : 306.49 202016 5/9/2013 074326 KIMBALL MIDWEST 2941190 WWTP - MECHANICAL SUPPLIES WWTP - MECHANICAL SUPPLIES 423.000.76.535.80.31.21 260.73 9.5% Sales Tax 423.000.76.535.80.31.21 24.77 Total : 285.50 202017 5/9/2013 017050 KWICK'N KLEEN CAR WASH 05062013-01 INV#05062013-01 - EDMONDS PD 19 CAR WASHES @ $5.03 04/2013 001.000.41.521.22.48.00 95.57 Total: 95.57 202018 5/9/2013 067631 LODESTAR COMPANY INC 134941 WWTP - INCINERATOR REMOVAL OF G WWTP - INCINERATOR REMOVAL OF G 423.000.76.535.80.48.21 217.40 9.5% Sales Tax Page: 20 vchlist Voucher List Page: 21 05/09/2013 8:06:59AM City of Edmonds Bank code: usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202018 5/9/2013 067631 LODESTAR COMPANY INC (Continued) 423.000.76.535.80.48.21 20.65 Total : 238.05 202019 5/9/2013 019582 MANOR HARDWARE 467368-00 Storm - Drill Bits Storm - Drill Bits 422.000.72.531.40.31.00 48.00 9.5% Sales Tax 422.000.72.531.40.31.00 4.56 Total: 52.56 202020 5/9/2013 069362 MARSHALL, CITA 1225 INTERPRETER FEE INTERPRETER FEE 001.000.23.512.50.41.01 88.32 1233 INTERPRETER FEE INTERPRETER FEE 001.000.23.512.50.41.00 88.32 Total : 176.64 202021 5/9/2013 020039 MCMASTER-CARR SUPPLY CO 50316035 WWTP - MECHANICAL SUPPLIES, BACI WWTP - MECHANICAL SUPPLIES, BACI 423.000.76.535.80.31.21 57.91 50388841 WWTP- MECHANICAL SUPPLIES WWTP- MECHANICAL SUPPLIES 423.000.76.535.80.31.21 309.97 Freight 423.000.76.535.80.31.21 10.07 50592652 WWTP - MECHANICAL SUPPLIES WWTP - MECHANICAL SUPPLIES 423.000.76.535.80.31.21 72.34 Freight 423.000.76.535.80.31.21 6.98 Total : 457.27 202022 5/9/2013 072546 MCMORROW, KEVA MCMORROW MAY 2013 INSUFFICENT REGISTRATION, REFUNI INSUFFICENT REGISTRATION, REFUNI Page: 21 vchlist Voucher List Page: 22 05/09/2013 8:06:59AM City of Edmonds Bank code: usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202022 5/9/2013 072546 MCMORROW, KEVA (Continued) 001.000.239.200 14.00 Total : 14.00 202023 5/9/2013 020900 MILLERS EQUIP & RENTALL INC 166190 BALLINGER PARK PLAY TOY BALLINGER PARK PLAY TOY 001.000.64.576.80.45.00 247.50 9.5% Sales Tax 001.000.64.576.80.45.00 23.51 166191 PARKS GATORLINE PARKS GATORLINE 001.000.64.576.80.31.00 56.85 9.5% Sales Tax 001.000.64.576.80.31.00 5.40 166325 CEMETERY CEMETERY 130.000.64.536.50.31.00 51.16 9.5% Sales Tax 130.000.64.536.50.31.00 4.86 166419 STIHL REPAIR TAGS STIHL REPAIR TAGS 001.000.64.576.80.31.00 29.95 9.5% Sales Tax 001.000.64.576.80.31.00 2.85 Total: 422.08 202024 5/9/2013 020900 MILLERS EQUIP & RENTALL INC 164987 Storm - Concrete Vibrator Rental Storm - Concrete Vibrator Rental 422.000.72.531.40.48.00 44.00 9.5% Sales Tax 422.000.72.531.40.48.00 4.18 165371 Storm - Roto Hammer Rental Storm - Roto Hammer Rental 422.000.72.531.40.48.00 72.00 9.5% Sales Tax 422.000.72.531.40.48.00 6.84 Page: 22 vchlist Voucher List Page: 23 05/09/2013 8:06:59AM City of Edmonds Bank code: usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202024 5/9/2013 020900 MILLERS EQUIP & RENT ALL INC (Continued) 165712 Storm - Impact Wrench Rental Storm - Impact Wrench Rental 422.000.72.531.40.48.00 35.00 9.5% Sales Tax 422.000.72.531.40.48.00 3.32 Total: 165.34 202025 5/9/2013 067834 NATIONAL CONSTRUCTION RENTALS 3642893 BALLINGER PARK PLAY TOY BALLINGER PARK PLAY TOY 001.000.64.576.80.45.00 686.88 9.5% Sales Tax 001.000.64.576.80.45.00 65.25 Total: 752.13 202026 5/9/2013 024302 NELSON PETROLEUM 0495739-IN Fleet Filter Inventory Fleet Filter Inventory 511.000.77.548.68.34.40 25.86 9.5% Sales Tax 511.000.77.548.68.34.40 2.46 0495988-IN Fleet - Filter Inventory Fleet - Filter Inventory 511.000.77.548.68.31.10 115.58 9.5% Sales Tax 511.000.77.548.68.31.10 10.98 Total : 154.88 202027 5/9/2013 061013 NORTHWEST CASCADE INC 1-648880 HICKMAN PARK RENTALS HICKMAN PARK RENTALS 001.000.64.576.80.45.00 587.88 1-648899 YOST PARK RENTALS YOST PARK RENTALS 001.000.64.576.80.45.00 310.99 1-650499 RENTALS MATHY PARK RENTALS MATHY PARK 001.000.64.576.80.45.00 244.77 Page: 23 vchlist Voucher List Page: 24 05/09/2013 8:06:59AM City of Edmonds Bank code: usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202027 5/9/2013 061013 061013 NORTHWEST CASCADE INC (Continued) Total : 1,143.64 202028 5/9/2013 025690 NOYES, KARIN 000 00 376 Planning Board minutes on 4/24/13. Planning Board minutes on 4/24/13. 001.000.62.558.60.41.00 352.00 Total : 352.00 202029 5/9/2013 063511 OFFICE MAX INC 499665 OFFICE SUPPLIES office supplies 001.000.25.514.30.31.00 117.72 9.5% Sales Tax 001.000.25.514.30.31.00 11.18 Total: 128.90 202030 5/9/2013 026200 OLYMPIC VIEW WATER DISTRICT 0000130 220TH ST SW & 84TH AVE W 220TH ST SW & 84TH AVE W 001.000.64.576.80.47.00 13.06 0001520 820 15TH ST SW 820 15TH ST SW 001.000.64.576.80.47.00 33.30 0001530 820 15TH ST SW SPRINKLER AT CEME' 820 15TH ST SW SPRINKLER AT CEME' 001.000.64.576.80.47.00 16.66 0002930 5TH AND RTE 104 5TH AND RTE 104 001.000.64.576.80.47.00 14.57 0005060 9803 EDMONDS WAY 9803 EDMONDS WAY 001.000.64.576.80.47.00 14.57 0026390 SIDEWALK NEAR 10415 226TH PL SIDEWALK NEAR 10415 226TH PL 001.000.64.576.80.47.00 14.57 Total: 106.73 202031 5/9/2013 026200 OLYMPIC VIEW WATER DISTRICT 0021400 FIRE STATION #20 88TH AVE W FIRE STATION #20 88TH AVE W Page: 24 vchlist Voucher List Page: 25 05/09/2013 8:06:59AM City of Edmonds Bank code: usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202031 5/9/2013 026200 OLYMPIC VIEW WATER DISTRICT (Continued) 001.000.66.518.30.47.00 173.00 Total : 173.00 202032 5/9/2013 072876 OPENSHAW, DOUGLAS OPENSHAW CUSTOMER REQUESTED REFUND CUSTOMER REQUESTED REFUND 001.000.239.200 66.00 Total : 66.00 202033 5/9/2013 027165 PARKER PAINT MFG. CO.INC. 954023036137 City Hall - Project Supplies City Hall - Project Supplies 001.000.66.518.30.31.00 32.66 9.5% Sales Tax 001.000.66.518.30.31.00 3.10 Total : 35.76 202034 5/9/2013 065787 PATRIOT DIAMOND INC A01617 Storm - Concrete Blades Storm - Concrete Blades 422.000.72.531.40.31.00 648.00 Freight 422.000.72.531.40.31.00 27.00 Total : 675.00 202035 5/9/2013 028860 PLATT ELECTRIC SUPPLY INC 3792428 WWTP - ELECTRICAL SUPPLIES WWTP - ELECTRICAL SUPPLIES 423.000.76.535.80.31.22 210.62 9.5% Sales Tax 423.000.76.535.80.31.22 20.01 Total: 230.63 202036 5/9/2013 074342 PROTHMAN COMPANY 2013-3887 Interim Finance Director Interim Finance Director 001.000.31.514.20.41.00 6,921.60 Total : 6,921.60 202037 5/9/2013 070809 PUGET SOUND EXECUTIVE 13-327 COURT SECURITY COURT SECURITY Page: 25 vchlist Voucher List Page: 26 05/09/2013 8:06:59AM City of Edmonds Bank code: usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202037 5/9/2013 070809 PUGET SOUND EXECUTIVE (Continued) 001.000.23.512.50.41.00 3,071.25 Total : 3,071.25 202038 5/9/2013 006841 RICOH USA INC 5025823156 Meter charges for MP171 SPF Reception Meter charges for MP171 SPF Reception 001.000.62.524.10.45.00 8.89 9.5% Sales Tax 001.000.62.524.10.45.00 0.84 Total: 9.73 202039 5/9/2013 070042 RICOH USA INC 88965476 Rent on MP171SPF Reception copier for Rent on MP171 SPF Reception copier for 001.000.62.524.10.45.00 30.66 Total : 30.66 202040 5/9/2013 067447 RILEY, CHARLES H. 44 LEOFF Reimbursement LEOFF Reimbursement 009.000.39.517.37.23.00 151.76 Total: 151.76 202041 5/9/2013 069062 RONGERUDE, JOHN 7909 PUBLIC DEFENDER FEE PUBLIC DEFENDER FEE 001.000.39.512.52.41.00 2,400.00 Total : 2,400.00 202042 5/9/2013 065001 SCHIRMAN, RON 46 LEOFF Reimbursement deductibles LEOFF Reimbursement deductibles 009.000.39.517.37.23.00 59.17 Total : 59.17 202043 5/9/2013 067076 SEATTLE PUMP AND EQUIPMENT CO 13-1179 Unit 106 - 8" Quick CLamp, Vac Tube Unit 106 - 8" Quick CLamp, Vac Tube 511.000.77.548.68.31.10 361.20 9.5% Sales Tax 511.000.77.548.68.31.10 34.32 Page: 26 vchlist Voucher List Page: 27 05/09/2013 8:06:59AM City of Edmonds Bank code: usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202043 5/9/2013 067076 067076 SEATTLE PUMP AND EQUIPMENT CO (Continued) Total : 395.52 202044 5/9/2013 070115 SHANNON & WILSON INC 88412 E2FC.SERVICES THRU 4/13/13 E2FC.Services thru 4/13/13 422.000.72.594.31.41.20 4,962.50 88413 E2FC.SERVICES THRU 4/13/13 (RCO G E2FC.Services thru 4/13/13 (RCO Grant) 422.000.72.594.31.41.20 18,023.36 Total : 22,985.86 202045 5/9/2013 074086 SIGNON 146614 ASL INTERPRETIVE SERVICES FOR FI! ASL INTERPRETIVE SERVICES FOR Fl! 001.000.64.571.22.41.00 1,600.00 ASL INTREPRETIVE SERVICES TRANSI 001.000.64.571.22.43.00 154.80 Total : 1,754.80 202046 5/9/2013 073859 SIMMONS, SHELLY SIMMONS 16699 ZUMBATONIC 16699 ZUMBATONIC 16699 001.000.64.571.22.41.00 157.50 Total : 157.50 202047 5/9/2013 068489 SIRENNET.COM 0152384-IN Unit 95 -Amber Lighting Unit 95 -Amber Lighting 511.000.77.548.68.31.10 111.60 Freight 511.000.77.548.68.31.10 7.85 Total: 119.45 202048 5/9/2013 071725 SKAGIT GARDENS INC 52201261 FLOWER PROGRAM (TAX BILLED SEPi FLOWER PROGRAM (TAX BILLED SEPE 125.000.64.576.80.31.00 378.40 52203360 TAX FOR INVOICE 3 52201261 TAX FOR INVOICE 3 52201261 125.000.64.576.80.31.00 35.95 Total: 414.35 Page: 27 vchlist Voucher List Page: 28 05/09/2013 8:06:59AM City of Edmonds Bank code: usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202049 5/9/2013 037375 SNO CO PUD NO 1 2019-2991-6 WWTP FLOW METER 23219 74TH AVE I WWTP FLOW METER 23219 74TH AVE 423.000.76.535.80.47.62 31.41 Total: 31.41 202050 5/9/2013 067609 SNOHOMISH COUNTY CITIES SCC&T 5/3/13 4/18/13 SCC Dinner Mtg- Fraley-Monillas 4/18/13 SCC Dinner Mtg- Fraley-Monillas 001.000.11.511.60.43.00 35.00 Total : 35.00 202051 5/9/2013 070167 SNOHOMISH COUNTY TREASURER April 2013 Crime Victims Court Remittance Crime Victims Court Remittance 001.000.237.140 894.16 Total: 894.16 202052 5/9/2013 038100 SNO-KING STAMP 52838 "No commercial sign .. " for Planning "No commercial sign .. " for Planning 001.000.62.524.10.31.00 36.06 Total : 36.06 202053 5/9/2013 038300 SOUND DISPOSAL CO 103587 DUMPING FEES APRIL DUMPING FEES APRIL 001.000.64.576.80.47.00 569.63 Total : 569.63 202054 5/9/2013 038300 SOUND DISPOSAL CO 103584 WWTP 200 2ND AVE S / RECYCLING WWTP 200 2ND AVE S / RECYCLING 423.000.76.535.80.47.66 29.95 Total : 29.95 202055 5/9/2013 038410 SOUND SAFETY PRODUCTS 4216528-0001-04 BOGS BOGS 001.000.64.576.80.31.00 141.68 9.5% Sales Tax 001.000.64.576.80.31.00 13.46 Total : 155.14 Page: 28 vchlist Voucher List Page: 29 05/09/2013 8:06:59AM City of Edmonds Bank code: usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202056 5/9/2013 038410 SOUND SAFETY PRODUCTS 2005028-01 Storm - Work Gloves Storm - Work Gloves 422.000.72.531.90.24.00 10.56 Freight 422.000.72.531.90.24.00 8.30 9.5% Sales Tax 422.000.72.531.90.24.00 1.79 Total: 20.65 202057 5/9/2013 071585 STERICYCLE INC 3002248469 INV#3002248469 CUST#6076358 - EDM, MINIMUM MONTHLY CHARGE 001.000.41.521.80.41.00 10.00 9.5% Sales Tax 001.000.41.521.80.41.00 0.36 Total: 10.36 202058 5/9/2013 040250 STEUBER DISTRIBUTING 2747583 HANGING BASKETS HANGING BASKETS 125.000.64.576.80.31.00 241.95 9.5% Sales Tax 125.000.64.576.80.31.00 21.29 Total : 263.24 202059 5/9/2013 073675 STUART SUMNER TBD REFUND - 3 TBD REFUND 2013 - S SUMNER FOR 6! TBD REFUND 2013 - S SUMNER FOR 6! 139.000.344.70.000.00 20.00 Total : 20.00 202060 5/9/2013 070864 SUPERMEDIALLC 440011643759 C/A440001304654 Basic e-commerce hosting 04/02/13 - 001.000.31.518.88.42.00 34.95 440011643770 C/A 440001307733 04/2013 Web Hosting for Internet 001.000.31.518.88.42.00 34.95 Total : 69.90 Page: 29 vchlist Voucher List Page: 30 05/09/2013 8:06:59AM City of Edmonds Bank code: usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202061 5/9/2013 074242 SWAN, AMARA SWAN 16671 FUN FACTORY 16671 FUN FACTORY 16671 001.000.64.571.22.41.00 525.20 Total : 525.20 202062 5/9/2013 073621 TANIMURA, NAOAKI TAN IMURA 16484 KENDO 16484 KENDO 16484 001.000.64.575.54.41.00 49.00 KENDO 16486 001.000.64.575.54.41.00 343.00 Total : 392.00 202063 5/9/2013 073049 TEC-WORKS INC 12293 ETHERNET STAND ALONE CONVERTE Transition Networks 100013ASE-T to SFP 001.000.31.518.88.35.00 326.04 Transition Networks 10/100/1000BASE-T 001.000.31.518.88.35.00 522.78 Shipping Charges for stand alone media 001.000.31.518.88.35.00 18.40 Total: 867.22 202064 5/9/2013 071666 TETRA TECH INC 50672345 E3FC.SERVICES THRU APRIL 2013 E3FC.Services thru April 2013 422.000.72.594.31.41.20 3,393.06 Total : 3,393.06 202065 5/9/2013 009350 THE DAILY HERALD COMPANY 101817491-04182013 E1 DA.AD RFQ FOR CONSULTANT E1 DA.Ad RFQ for Consultant 112.200.68.595.33.41.00 172.00 Total: 172.00 202066 5/9/2013 009350 THE DAILY HERALD COMPANY 1818606 Ord. 3918 Ord. 3918 001.000.25.514.30.44.00 24.08 Total : 24.08 202067 5/9/2013 027269 THE PART WORKS INC 357903 Library - Toilet Part Page: 30 vchlist Voucher List Page: 31 05/09/2013 8:06:59AM City of Edmonds Bank code: Voucher usbank Date Vendor 202067 5/9/2013 027269 THE PART WORKS INC 202068 5/9/2013 063939 TYLER TECHNOLOGIES INC 202069 5/9/2013 067865 VERIZON WIRELESS Invoice PO # Description/Account Amount (Continued) Library - Toilet Part 001.000.66.518.30.31.00 96.25 Freight 001.000.66.518.30.31.00 9.28 9.5% Sales Tax 001.000.66.518.30.31.00 10.03 Total : 115.56 045-86107 TYLER CASHIERING WEB TIME ENTRY Tyler Cashiering Web Time Entry Consult 001.000.31.518.88.41.00 300.00 Total : 300.00 9703713157 C/A 571242650-0001 iPhone/iPad Cell Service Bld Dept 001.000.62.524.20.42.00 214.65 iPhone/iPad Cell Service City Clerk 001.000.25.514.30.42.00 56.00 iPad Cell Service Council 001.000.11.511.60.42.00 260.14 iPhone/iPad Cell Service Court 001.000.23.512.50.42.00 130.96 iPhone/iPad Cell Service Planning Dept 001.000.62.558.60.42.00 94.98 iPhone/iPad Cell Service Econ Devlpmnt 001.000.61.519.70.42.00 74.99 iPhone/iPad Cell Service Engineering 001.000.67.532.20.42.00 389.27 iPhone/iPad Cell Service Engineering 001.000.67.532.20.35.00 689.84 iPhone/iPad Cell Service Facilities 001.000.66.518.30.42.00 90.95 iPhone/iPad Cell Service Finance 001.000.31.514.23.42.00 94.98 iPhone/iPad Cell Service HR Page: 31 vchlist Voucher List Page: 32 05/09/2013 8:06:59AM City of Edmonds Bank code: usbank Voucher Date Vendor 202069 5/9/2013 067865 VERIZON WIRELESS Invoice PO # Description/Account Amount (Continued) 001.000.22.518.10.42.00 40.01 iPhone/iPad Cell Service IT 001.000.31.518.88.42.00 301.75 iPhone/iPad Cell Service Mayor's Office 001.000.21.513.10.42.00 84.99 iPhone/iPad Cell Service Parks Dept 001.000.64.571.21.42.00 54.97 iPhone/iPad Cell Service Police Dept 001.000.41.521.22.42.00 797.90 Air cards Police Dept 001.000.41.521.22.42.00 840.35 iPhone/iPad Cell Service PW Admin 001.000.65.519.91.42.00 130.96 iPhone/iPad Cell Service PW Street Dept 111.000.68.542.90.42.00 76.24 iPhone/iPad Cell Service PW Water/ Sewi 421.000.74.534.80.42.00 38.00 iPhone/iPad Cell Service PW Water/ Sews 423.000.75.535.80.42.00 37.99 iPhone/iPad Cell Service Sewer Dept 423.000.75.535.80.42.00 94.98 iPhone/iPad Cell Service WWTP 423.000.76.535.80.42.00 120.97 iPhone/iPad Cell Service Water 421.000.74.534.80.42.00 134.99 iPhone/iPad Cell Service Storm 422.000.72.531.90.42.00 80.02 9703713157 C/A 571242650-0001 Credit for iPad received broken - paid 001.000.31.518.88.35.00 -689.84 9703821364 C/A 772540262-00001 Lift Station access - testing 001.000.31.518.88.42.00 15.02 Total : 4,256.06 Page: 32 vchlist Voucher List Page: 33 05/09/2013 8:06:59AM City of Edmonds Bank code: usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202070 5/9/2013 069836 VOLT SERVICE GROUP 29151323 WWTP - PART TIME ADMINISTRATIVE WWTP - PART TIME ADMINISTRATIVE 423.000.76.535.80.41.00 494.91 Total : 494.91 202071 5/9/2013 067917 WALLY'S TOWING INC 49033 INV#49033 - EDMONDS PD TOW 2010 CADILLAC #AAW5338 001.000.41.521.22.41.00 158.00 9.5% Sales Tax 001.000.41.521.22.41.00 15.01 Total: 173.01 202072 5/9/2013 066890 WASHINGTON NAFTO 13C-17 INV 13C-17 EDMONDS PD 2013 NAFTO 2013 NAFTO NAT'L CONF - FROLAND 001.000.41.521.40.49.00 225.00 Total : 225.00 202073 5/9/2013 065035 WASHINGTON STATE PATROL 113008392 INV#113008392 EDM301 - EDMONDS PE BACKGROUND CHECKS APR 2013 001.000.237.100 198.00 Total: 198.00 202074 5/9/2013 073552 WELCO SALES LLC 5896 FOR WATERSHED FUN FAIR SPECIAL FOR WATERSHED FUN FAIR SPECIAL 001.000.64.574.35.31.00 42.95 9.5% Sales Tax 001.000.64.574.35.31.00 4.08 Total : 47.03 202075 5/9/2013 064213 WSSUA TREASURER 48 SOFTBALL OFFICAL FEES SOFTBALL OFFICAL FEES 001.000.64.575.52.41.00 2,277.00 Total: 2,277.00 128 Vouchers for bank code : usbank Bank total : 164,517.44 128 Vouchers in this report Total vouchers : 164,517.44 Page: 33 vchlist Voucher List Page: 34 05/09/2013 8:06:59AM City of Edmonds Bank code: usbank Voucher Date Vendor Invoice PO # Description/Account Amount Page: 34 vchlist 05/16/2013 9:31:24AM Voucher List City of Edmonds Page: 1 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202076 5/16/2013 064615 AIR COMPRESSOR SERVICE 38397 WWTP - SERVICE ON SULLAIR AIR WWTP - SERVICE ON SULLAIR AIR 423.000.76.535.80.48.21 2,175.75 Freight 423.000.76.535.80.48.21 38.00 9.5% Sales Tax 423.000.76.535.80.48.21 210.30 Total: 2,424.05 202077 5/16/2013 000850 ALDERWOOD WATER DISTRICT 9321 MONTHLY WHOLESALE WATER Cl- MONTHLY WHOLESALE WATER Cl- 421.000.74.534.80.33.00 104,949.13 Total: 104,949.13 202078 5/16/2013 069751 ARAMARK UNIFORM SERVICES 655-6797459 WEEKLY UNIFORM SERVICE WEEKLY UNIFORM SERVICE 001.000.64.576.80.24.00 32.04 9.5% Sales Tax 001.000.64.576.80.24.00 3.04 Total: 35.08 202079 5/16/2013 069751 ARAMARK UNIFORM SERVICES 655-6737881 FACILITIES DIVISION UNIFORMS FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 18.55 9.5% Sales Tax 001.000.66.518.30.24.00 1.76 655-6737885 WWTP UNIFORMS, TOWELS, & MA WWTP UNIFORMS 423.000.76.535.80.24.00 1.14 WWTP TOWELS & MATS 423.000.76.535.80.41.11 54.75 9.5% Sales Tax 423.000.76.535.80.24.00 0.11 9.5% Sales Tax 423.000.76.535.80.41.11 5.20 Page: 1 vchlist Voucher List Page: 2 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor 202079 5/16/2013 069751 ARAMARK UNIFORM SERVICES Invoice PO # Description/Account Amount (Continued) 655-6742370 PUBLIC WORKS OMC LOBBY MATE PUBLIC WORKS OMC LOBBY MAT: 001.000.65.519.91.41.00 1.07 PUBLIC WORKS OMC LOBBY MAT: 111.000.68.542.90.41.00 4.07 PUBLIC WORKS OMC LOBBY MAT: 421.000.74.534.80.41.00 4.07 PUBLIC WORKS OMC LOBBY MATE 422.000.72.531.90.41.00 4.07 PUBLIC WORKS OMC LOBBY MATE 423.000.75.535.80.41.00 4.07 PUBLIC WORKS OMC LOBBY MATE 511.000.77.548.68.41.00 4.09 9.5% Sales Tax 001.000.65.519.91.41.00 0.10 9.5% Sales Tax 111.000.68.542.90.41.00 0.39 9.5% Sales Tax 421.000.74.534.80.41.00 0.39 9.5% Sales Tax 422.000.72.531.90.41.00 0.39 9.5% Sales Tax 423.000.75.535.80.41.00 0.39 9.5% Sales Tax 511.000.77.548.68.41.00 0.38 655-6742371 STREET/STORM DIVISION UNIFOR STREET/STORM DIVISION UNIFOR 111.000.68.542.90.24.00 5.00 STREET/STORM DIVISION UNIFOR 422.000.72.531.90.24.00 5.00 9.5% Sales Tax 111.000.68.542.90.24.00 0.48 9.5% Sales Tax 422.000.72.531.90.24.00 0.47 Page: 2 vchlist Voucher List Page: 3 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor 202079 5/16/2013 069751 ARAMARK UNIFORM SERVICES Invoice PO # Description/Account Amount (Continued) 655-6742372 FLEET DIVISION UNIFORMS & MAT FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 3.64 FLEET DIVISION MATS 511.000.77.548.68.41.00 6.36 9.5% Sales Tax 511.000.77.548.68.24.00 0.35 9.5% Sales Tax 511.000.77.548.68.41.00 0.60 655-6749717 FACILITIES DIVISION UNIFORMS FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 18.55 9.5% Sales Tax 001.000.66.518.30.24.00 1.76 655-6749722 WWTP UNIFORMS, TOWELS, & MA WWTP UNIFORMS 423.000.76.535.80.24.00 1.14 WWTP TOWELS & MATS 423.000.76.535.80.41.11 54.10 9.5% Sales Tax 423.000.76.535.80.24.00 0.11 9.5% Sales Tax 423.000.76.535.80.41.11 5.14 655-6754149 PUBLIC WORKS OMC LOBBY MAT: PUBLIC WORKS OMC LOBBY MAT: 001.000.65.519.91.41.00 1.07 PUBLIC WORKS OMC LOBBY MAT: 111.000.68.542.90.41.00 4.07 PUBLIC WORKS OMC LOBBY MATE 421.000.74.534.80.41.00 4.07 PUBLIC WORKS OMC LOBBY MATE 422.000.72.531.90.41.00 4.07 PUBLIC WORKS OMC LOBBY MATE 423.000.75.535.80.41.00 4.07 Page: 3 vchlist Voucher List Page: 4 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor 202079 5/16/2013 069751 ARAMARK UNIFORM SERVICES Invoice PO # Description/Account Amount (Continued) PUBLIC WORKS OMC LOBBY MATE 511.000.77.548.68.41.00 4.09 9.5% Sales Tax 001.000.65.519.91.41.00 0.10 9.5% Sales Tax 111.000.68.542.90.41.00 0.39 9.5% Sales Tax 421.000.74.534.80.41.00 0.39 9.5% Sales Tax 422.000.72.531.90.41.00 0.39 9.5% Sales Tax 423.000.75.535.80.41.00 0.39 9.5% Sales Tax 511.000.77.548.68.41.00 0.38 655-6754150 STREET/STORM DIVISION UNIFOR STREET/STORM DIVISION UNIFOR 111.000.68.542.90.24.00 5.00 STREET/STORM DIVISION UNIFOR 422.000.72.531.90.24.00 5.00 9.5% Sales Tax 111.000.68.542.90.24.00 0.48 9.5% Sales Tax 422.000.72.531.90.24.00 0.47 655-6754151 FLEET DIVISION UNIFORMS & MAT FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 12.10 FLEET DIVISION MATS 511.000.77.548.68.41.00 6.36 9.5% Sales Tax 511.000.77.548.68.24.00 1.15 9.5% Sales Tax 511.000.77.548.68.41.00 0.60 655-6761595 FACILITIES DIVISION UNIFORMS FACILITIES DIVISION UNIFORMS Page: 4 vchlist Voucher List Page: 5 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor 202079 5/16/2013 069751 ARAMARK UNIFORM SERVICES Invoice PO # Description/Account Amount (Continued) 001.000.66.518.30.24.00 18.55 9.5% Sales Tax 001.000.66.518.30.24.00 1.76 655-6761599 WWTP UNIFORMS, TOWELS, & MA WWTP UNIFORMS 423.000.76.535.80.24.00 1.14 WWTP TOWELS & MATS 423.000.76.535.80.41.11 54.10 9.5% Sales Tax 423.000.76.535.80.24.00 0.11 9.5% Sales Tax 423.000.76.535.80.41.11 5.14 655-6766065 PUBLIC WORKS OMC LOBBY MAT: PUBLIC WORKS OMC LOBBY MAT: 001.000.65.519.91.41.00 1.07 PUBLIC WORKS OMC LOBBY MAT: 111.000.68.542.90.41.00 4.07 PUBLIC WORKS OMC LOBBY MATE 421.000.74.534.80.41.00 4.07 PUBLIC WORKS OMC LOBBY MATE 422.000.72.531.90.41.00 4.07 PUBLIC WORKS OMC LOBBY MATE 423.000.75.535.80.41.00 4.07 PUBLIC WORKS OMC LOBBY MAT: 511.000.77.548.68.41.00 4.09 9.5% Sales Tax 001.000.65.519.91.41.00 0.10 9.5% Sales Tax 111.000.68.542.90.41.00 0.39 9.5% Sales Tax 421.000.74.534.80.41.00 0.39 9.5% Sales Tax 422.000.72.531.90.41.00 0.39 9.5% Sales Tax Page: 5 vchlist Voucher List Page: 6 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor 202079 5/16/2013 069751 ARAMARK UNIFORM SERVICES Invoice PO # Description/Account Amount (Continued) 423.000.75.535.80.41.00 0.39 9.5% Sales Tax 511.000.77.548.68.41.00 0.38 655-6766066 STREET/STORM DIVISION UNIFOR STREET/STORM DIVISION UNIFOR 111.000.68.542.90.24.00 5.00 STREET/STORM DIVISION UNIFOR 422.000.72.531.90.24.00 5.00 9.5% Sales Tax 111.000.68.542.90.24.00 0.48 9.5% Sales Tax 422.000.72.531.90.24.00 0.47 655-6766067 FLEET DIVISION UNIFORMS & MAT FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 5.14 FLEET DIVISION MATS 511.000.77.548.68.41.00 6.36 9.5% Sales Tax 511.000.77.548.68.24.00 0.49 9.5% Sales Tax 511.000.77.548.68.41.00 0.60 655-6773421 FACILITIES DIVISION UNIFORMS FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 18.55 9.5% Sales Tax 001.000.66.518.30.24.00 1.76 655-6773426 WWTP UNIFORMS, TOWELS, & MA WWTP UNIFORMS 423.000.76.535.80.24.00 11.68 WWTP TOWELS & MATS 423.000.76.535.80.41.11 54.57 9.5% Sales Tax 423.000.76.535.80.24.00 1.11 9.5% Sales Tax Page: 6 vchlist Voucher List Page: 7 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor 202079 5/16/2013 069751 ARAMARK UNIFORM SERVICES Invoice PO # Description/Account Amount (Continued) 423.000.76.535.80.41.11 5.18 655-6777915 PUBLIC WORKS OMC LOBBY MAT: PUBLIC WORKS OMC LOBBY MAT: 001.000.65.519.91.41.00 1.07 PUBLIC WORKS OMC LOBBY MAT: 111.000.68.542.90.41.00 4.07 PUBLIC WORKS OMC LOBBY MATE 421.000.74.534.80.41.00 4.07 PUBLIC WORKS OMC LOBBY MATE 422.000.72.531.90.41.00 4.07 PUBLIC WORKS OMC LOBBY MATE 423.000.75.535.80.41.00 4.07 PUBLIC WORKS OMC LOBBY MAT: 511.000.77.548.68.41.00 4.09 9.5% Sales Tax 001.000.65.519.91.41.00 0.10 9.5% Sales Tax 111.000.68.542.90.41.00 0.39 9.5% Sales Tax 421.000.74.534.80.41.00 0.39 9.5% Sales Tax 422.000.72.531.90.41.00 0.39 9.5% Sales Tax 423.000.75.535.80.41.00 0.39 9.5% Sales Tax 511.000.77.548.68.41.00 0.38 655-6777916 STREET/STORM DIVISION UNIFOR STREET/STORM DIVISION UNIFOR 111.000.68.542.90.24.00 5.13 STREET/STORM DIVISION UNIFOR 422.000.72.531.90.24.00 5.12 9.5% Sales Tax 111.000.68.542.90.24.00 0.49 9.5% Sales Tax Page: 7 vchlist Voucher List Page: 8 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202079 5/16/2013 069751 ARAMARK UNIFORM SERVICES (Continued) 422.000.72.531.90.24.00 0.48 655-6777917 FLEET DIVISION UNIFORMS & MAT FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 5.14 FLEET DIVISION MATS 511.000.77.548.68.41.00 6.61 9.5% Sales Tax 511.000.77.548.68.24.00 0.49 9.5% Sales Tax 511.000.77.548.68.41.00 0.63 Total: 530.57 202080 5/16/2013 071124 ASSOCIATED PETROLEUM 0429879-IN WWTP - DIESEL WWTP - DIESEL 423.000.76.535.80.32.00 3,527.56 9.5% Sales Tax 423.000.76.535.80.32.00 335.11 Total: 3,862.67 202081 5/16/2013 064807 ATS AUTOMATION INC S060607 Alerton System - PW Qrt 5/1-7/31/1, Alerton System - PW Qrt 5/1-7/31/1, 001.000.66.518.30.48.00 2,550.00 9.5% Sales Tax 001.000.66.518.30.48.00 242.25 Total: 2,792.25 202082 5/16/2013 012005 BALLAND GILLESPIE POLYGRAPH 2O11-337 INV 2011-337 EDMONDS PD 5-7-13 CLARK - PRE -EMPLOYMENT SCRE 001.000.41.521.10.41.00 150.00 VAN DOORN - PRE -EMPLOY SCREI 001.000.41.521.10.41.00 150.00 BELLEME - PRE -EMPLOY SCREEN 001.000.41.521.10.41.00 150.00 Total: 450.00 Page: 8 vchlist Voucher List Page: 9 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202083 5/16/2013 074309 BALLARD DIVING & SALVAGE 1552 E3FA.REPAIR/REPLACE FAILING AP E3FA.Repair/Replace Failing Anchor 422.000.72.594.31.41.20 3,265.00 Total: 3,265.00 202084 5/16/2013 069226 BHC CONSULTANTS LLC 5037 E2GA.SERVICES THRU 04/19/13 E2GA.Services thru 04/19/13 423.000.75.594.35.41.30 7,462.35 E2GA.Services thru 04/19/13 423.000.76.535.80.41.00 9,120.66 Total: 16,583.01 202085 5/16/2013 074307 BLUE STAR GAS 0697720-IN Fleet Auto Propane Inventory 500 Ga Fleet Auto Propane Inventory 500 Ga 511.000.77.548.68.34.12 822.00 0699403-IN Fleet Auto Propane Inventory 500 Ga Fleet Auto Propane Inventory 500 Ga 511.000.77.548.68.34.12 804.00 0700055-IN Fleet Auto Propane Inventory400 Ga Fleet Auto Propane Inventory 400 Ga 511.000.77.548.68.34.12 644.90 0700759-IN Fleet Auto Propane Inventory 600 Ga Fleet Auto Propane Inventory 600 Ga 511.000.77.548.68.34.12 958.90 Total: 3,229.80 202086 5/16/2013 002500 BLUMENTHAL UNIFORMS & EQUIP 992099 INV#992099 - EDMONDS PD - AWAF COMMENDATION BAR, NO STARS 001.000.41.521.10.31.00 113.60 COMMENDATION BAR, 1 GOLD ST4 001.000.41.521.10.31.00 85.20 COMMENDATION BAR, 2 GOLD STA 001.000.41.521.10.31.00 28.40 COMMENDATION BAR, 3 GOLD STA 001.000.41.521.10.31.00 42.60 COMMENDATION BAR SLIDE HOLD Page: 9 vchlist Voucher List Page: 10 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202086 5/16/2013 002500 BLUMENTHAL UNIFORMS & EQUIP (Continued) 001.000.41.521.10.31.00 10.80 9.5% Sales Tax 001.000.41.521.10.31.00 26.66 994127 INV#994127 - EDMONDS PD - ROTE S/S UNIFORM SHIRTS 001.000.41.521.22.24.00 203.85 SEW NAMETAGS ON SHIRTS 001.000.41.521.22.24.00 3.00 CLOTH NAMETAGS "K. ROTH" 001.000.41.521.22.24.00 14.85 SGTS CHEVRONS 001.000.41.521.22.24.00 8.85 SEW CHEVRONS ON SHIRTS 001.000.41.521.22.24.00 7.50 METAL BUTTONS W/TOGGLES 001.000.41.521.22.24.00 8.95 9.5% Sales Tax 001.000.41.521.22.24.00 23.47 Total: 577.73 202087 5/16/2013 002840 BRIM TRACTOR CO INC IM65064 Unit 18 - Block Unit 18 - Block 511.000.77.548.68.48.00 143.24 Freight 511.000.77.548.68.48.00 16.78 9.5% Sales Tax 511.000.77.548.68.48.00 15.20 WM11019 Unit 18 - Repairs Unit 18 - Repairs 511.000.77.548.68.48.00 1,804.61 9.5% Sales Tax 511.000.77.548.68.48.00 171.44 Total: 2,151.27 202088 5/16/2013 074294 BROWN, TODD BROWN 17128 MASON BEES Page: 10 vchlist Voucher List Page: 11 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202088 5/16/2013 074294 BROWN, TODD (Continued) MASON BEES 001.000.64.571.22.41.00 53.90 Total: 53.90 202089 5/16/2013 074429 BRUNS, CYNTHIA BRUNS 05/13/13 REFUND DAMAGE DEPOSIT REFUND DAMAGE DEPOSIT 001.000.239.200 500.00 Total: 500.00 202090 5/16/2013 074424 CAMPBELL SCIENTIFIC INC 174209 E3FB.LAKE BALLINGER WATER LE' E3FB.Lake Ballinger Water Level 422.000.72.594.31.41.20 5,163.03 Total: 5,163.03 202091 5/16/2013 073029 CANON FINANCIAL SERVICES 12703785 CANON FINANCIAL SERVICES Contract charges for C5051 001.000.61.519.70.45.00 83.35 Contract charges for C5051 001.000.21.513.10.45.00 83.29 9.5% Sales Tax 001.000.61.519.70.45.00 7.92 9.5% Sales Tax 001.000.22.518.10.45.00 7.92 9.5% Sales Tax 001.000.21.513.10.45.00 7.91 Contract charges for C5051 001.000.22.518.10.45.00 83.35 Total: 273.74 202092 5/16/2013 068484 CEMEX LLC 9425971578 CEMENT FOR FLOWER POLES CEMENT FOR FLOWER POLES 125.000.64.576.80.31.00 915.80 9.5% Sales Tax 125.000.64.576.80.31.00 87.00 Page: 11 vchlist Voucher List Page: 12 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202092 5/16/2013 068484 068484 CEMEX LLC (Continued) Total: 1,002.80 202093 5/16/2013 068484 CEMEX LLC 9425963215 BIG TOP PILE COVER FOUNDATIOP Big Top Pile Cover Foundation 422.000.72.594.31.41.20 1,840.00 9.5% Sales Tax 422.000.72.594.31.41.20 174.82 Total: 2,014.82 202094 5/16/2013 003510 CENTRAL WELDING SUPPLY RN04130993 WWTP - CYLINDER RENTAL WWTP - CYLINDER RENTAL 423.000.76.535.80.31.11 58.00 9.5% Sales Tax 423.000.76.535.80.31.11 5.51 XC 14930 WWTP - OPERATING SUPPLIES WWTP - OPERATING SUPPLIES 423.000.76.535.80.31.11 613.58 Freight 423.000.76.535.80.31.11 21.50 9.5% Sales Tax 423.000.76.535.80.31.11 60.34 Total: 758.93 202095 5/16/2013 003510 CENTRAL WELDING SUPPLY LY 193566 Water - CO2 Supplies Water - CO2 Supplies 421.000.74.534.80.31.00 45.00 9.5% Sales Tax 421.000.74.534.80.31.00 4.27 Total: 49.27 202096 5/16/2013 064291 CENTURY LINK 206-T61-7087 217B WWTP - TELEMETRY CIRCUIT LINE WWTP - TELEMETRY CIRCUIT LINE 423.000.76.535.80.42.00 66.57 206-Z02-0478 WWTP TELEMETRY CIRCUIT LINE WWTP TELEMETRY CIRCUIT LINE 423.000.76.535.80.42.00 138.73 Page: 12 vchlist Voucher List Page: 13 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202096 5/16/2013 064291 CENTURY LINK (Continued) T206-T21-4843 667E WWTP - TELEMETRY CIRCUIT LINE WWTP - TELEMETRY CIRCUIT LINE 423.000.76.535.80.42.00 72.16 Tota I : 277.46 202097 5/16/2013 064840 CHAPUT, KAREN E CHAPUT 17162 FRIDAY NIGHT OUT 17162 FRIDAY NIGHT OUT 17162 001.000.64.571.22.41.00 34.52 FRIDAY NIGHT OUT 17161 001.000.64.571.22.41.00 52.60 Total: 87.12 202098 5/16/2013 069457 CITY OF EDMONDS E1JE.ROW Permit E1JE.ROW PERMIT ENG20120313 E1JE.ROW Permit ENG20120313 421.000.74.594.34.41.10 200.00 E3JA.ROW Permit E3JA.ROW PERMIT ENG20130280 E3JA.ROW Permit ENG20130280 421.000.74.594.34.41.10 200.00 Total: 400.00 202099 5/16/2013 069457 CITY OF EDMONDS BLD20130391 FAC - Improvement Plans Permit Fee FAC - Improvement Plans Permit Fee 016.000.66.518.30.49.00 1,864.50 Total: 1,864.50 202100 5/16/2013 019215 CITY OF LYNNWOOD 10063 MONTHLY MAINT/OPERATIONS SEI MONTHLY MAINT/OPERATIONS SEA 423.000.75.535.80.47.20 27,602.00 Total: 27,602.00 202101 5/16/2013 004095 COASTWIDE LABS W2547828 Fac Maint - Bleach, Mop Head, Floor Fac Maint - Bleach, Mop Head, Floor 001.000.66.518.30.31.00 767.15 9.5% Sales Tax 001.000.66.518.30.31.00 72.88 Page: 13 vchlist Voucher List Page: 14 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202101 5/16/2013 004095 004095 COASTWIDE LABS (Continued) Total: 840.03 202102 5/16/2013 062891 COOK PAGING WA 9047196 INVOICE # WATER WATCH PAGERS 421.000.74.534.80.42.00 4.25 Total: 4.25 202103 5/16/2013 072848 COPIERS NW INV860622 INV#INV860622 ACCT#HMH636 - E[ MO COPIER RENTAL 04/05-05/04/1 001.000.41.521.10.45.00 226.77 9.5% Sales Tax 001.000.41.521.10.45.00 21.54 INV860623 INV#INV860623 ACCT#HMH636 - E[ BLACK COPIES - 04/05 - 05/04/13 001.000.41.521.10.45.00 114.02 COLOR COPIES - 04/05 - 05/04/13 001.000.41.521.10.45.00 116.23 9.5% Sales Tax 001.000.41.521.10.45.00 21.87 Tota I : 500.43 202104 5/16/2013 005965 CUES INC 384531 Sewer - Cable for TV Truck Sewer - Cable for TV Truck 423.000.75.535.80.31.00 34.54 Freight 423.000.75.535.80.31.00 10.66 9.5% Sales Tax 423.000.75.535.80.31.00 4.29 384738 Sewer - Supplies Sewer - Supplies 423.000.75.535.80.31.00 234.00 Freight 423.000.75.535.80.31.00 10.25 9.5% Sales Tax 423.000.75.535.80.31.00 23.20 384824 Sewer - Track Assembly for TV Truck Page: 14 vchlist Voucher List Page: 15 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202104 5/16/2013 005965 CUES INC (Continued) Sewer - Track Assembly for TV Truck 423.000.75.535.80.31.00 717.54 Freight 423.000.75.535.80.31.00 54.06 9.5% Sales Tax 423.000.75.535.80.31.00 73.31 384982 Sewer - Supplies for TV Truck Sewer - Supplies for TV Truck 423.000.75.535.80.31.00 78.12 Freight 423.000.75.535.80.31.00 17.21 9.5% Sales Tax 423.000.75.535.80.31.00 9.06 385113 Sewer - Repairs to Camera Sewer - Repairs to Camera 423.000.75.535.80.48.00 885.81 9.5% Sales Tax 423.000.75.535.80.48.00 84.15 M0006112 Sewer - Returns Sewer - Returns 423.000.75.535.80.31.00 -252.83 9.5% Sales Tax 423.000.75.535.80.31.00 -24.01 M0006115 Sewer - Returns g Sewer - Returns 423.000.75.535.80.31.00 -1,264.15 9.5% Sales Tax 423.000.75.535.80.31.00 -120.05 Total: 575.16 202105 5/16/2013 072278 CUETER, THAYER CUETER 17449 CUETER 17449 CUETER 17449 001.000.64.571.22.41.00 35.20 Total: 35.20 Page: 15 vchlist Voucher List Page: 16 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor 202106 5/16/2013 069529 D & G BACKHOE INC 202107 5/16/2013 072189 DATASITE 202108 5/16/2013 073823 DAVID EVANS & ASSOC INC 202109 5/16/2013 061570 DAY WIRELESS SYSTEMS - 03 202110 5/16/2013 070230 DEPARTMENT OF LICENSING Invoice E1JE.Ret Release 34053 330775 331470 4/18/13 - 5/15/13 202111 5/16/2013 074177 DESTINATION DEVELOPMENT INC 12942 202112 5/16/2013 074426 DEVELOPMENT SVCS OF AMERICA E1AA.DSA ROW PO # Description/Account Amount E1JE.RETAINAGE RELEASE E1JE.Retainage Release 421.000.223.400 28,943.50 Total : 28,943.50 SHREDING FOR COURT SHREDING FOR COURT 001.000.23.512.50.49.00 50.00 Total : 50.00 E1CA.SERVICES THRU 4/13/13 E1CA.Services thru 4/13/13 112.200.68.595.33.41.00 11,316.82 Total : 11,316.82 Unit P8 - Radio Repairs Unit P8 - Radio Repairs 511.000.77.548.68.48.00 592.50 9.5% Sales Tax 511.000.77.548.68.48.00 56.29 Total : 648.79 STATE SHARE OF CONCEALED PIE State Share of Concealed Pistol 001.000.237.190 513.00 Total : 513.00 PRESENTATION FOR PROPERTY C Presentation to downtown property 001.000.61.558.70.41.00 1,250.00 Total : 1,250.00 E1AA. DEVELOPMENT SERVICES O E1AA.Development Services of Amer 112.200.68.595.33.41.00 22,950.00 Total : 22,950.00 Page: 16 vchlist Voucher List Page: 17 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202113 5/16/2013 073757 DEX MEDIA WEST INC 651150804 CEMETERY AD LISTING CEMETERY AD LISTING 130.000.64.536.20.44.00 35.25 Total: 35.25 202114 5/16/2013 064531 DINES, JEANNIE 13-3362 MINUTE TAKING 5-7 Council Minutes 001.000.25.514.30.41.00 279.00 Total: 279.00 202115 5/16/2013 007253 DUNN LUMBER 1820111 CRAYON CRAYON 001.000.64.576.80.31.00 64.72 9.5% Sales Tax 001.000.64.576.80.31.00 6.16 Total: 70.88 202116 5/16/2013 007675 EDMONDS AUTO PARTS 22018 BARREL PUMP BARREL PUMP 001.000.64.576.80.31.00 117.86 9.5% Sales Tax 001.000.64.576.80.31.00 11.20 Total : 129.06 202117 5/16/2013 074302 EDMONDS HARDWARE & PAINT LLC 051013 ROLLCOVER ROLLCOVER 001.000.64.576.80.31.00 15.86 9.5% Sales Tax 001.000.64.576.80.31.00 1.50 E50913 GATE VALVUE GATE VALVUE 001.000.64.576.80.31.00 7.99 9.5% Sales Tax 001.000.64.576.80.31.00 0.76 Total : 26.11 Page: 17 vchlist Voucher List Page: 18 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202118 5/16/2013 074302 EDMONDS HARDWARE & PAINT LLC 57 PW - Ant Bait PW - Ant Bait 001.000.66.518.30.31.00 17.98 9.5% Sales Tax 001.000.66.518.30.31.00 1.70 Total: 19.68 202119 5/16/2013 069523 EDMONDS P&R YOUTH SCHOLARSHIP CATALINE 16952 JAEDA CATALINE SOCCER 16952 JAEDA CATALINE SOCCER 16952 122.000.64.571.20.49.00 59.00 DAVIS 16923 OLIVIA DAVIS GYMNASTICS 16923 OLIVIA DAVIS GYMNASTICS 16923 122.000.64.571.20.49.00 58.00 KENNEMVA 16972 ALISON KENNEMVA GYMNASTICS ALISON KENNEMVA GYMNASTICS 122.000.64.571.20.49.00 73.00 ROSS 16805 CAMBREE ROSS ICE SKATE 16805 CAMBREE ROSS ICE SKATE 16805 122.000.64.571.20.49.00 75.00 Total: 265.00 202120 5/16/2013 038500 EDMONDS SENIOR CENTER 2013-05-01 05/13 RECREATION SERVICES COP 05/13 Recreation Services Contract F 001.000.39.555.00.41.00 5,000.00 Total: 5,000.00 202121 5/16/2013 008705 EDMONDS WATER DIVISION 5-10351 23823 76TH AVE W 23823 76TH AVE W 001.000.64.576.80.47.00 31.79 Total: 31.79 202122 5/16/2013 069878 EDMONDS-WESTGATE VET HOSPITAL 183368 INV#183368 CLIENT #5118 - EDMOl' EXAM -OFFICE CALL IMP#8813 SPIN 001.000.41.521.70.41.00 48.00 HOSPITALIZATION 001.000.41.521.70.41.00 50.00 Page: 18 vchlist Voucher List Page: 19 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 202122 5/16/2013 069878 EDMONDS-WESTGATE VET HOSPITAL (Continued) 183370 202123 5/16/2013 008812 ELECTRONIC BUSINESS MACHINES 087108 202124 5/16/2013 008812 ELECTRONIC BUSINESS MACHINES 086948 PO # Description/Account Amount SEDATION/ANESTHESIA 001.000.41.521.70.41.00 48.50 CLIP/COMBOUT (2.5 HOURS) 001.000.41.521.70.41.00 112.50 BATH 001.000.41.521.70.41.00 30.00 CAPSTAR SINGLE DOSE 001.000.41.521.70.41.00 7.00 COVENIAABO INJECTION 001.000.41.521.70.41.00 55.00 INV#183370 CLIENT#5118 - EDMON NEUTER CAT - IMPOUND #8802 001.000.41.521.70.49.01 44.75 NEUTER CAT - IMPOUND #8813 001.000.41.521.70.49.01 44.75 SPAY DOG - IMPOUND #8834 001.000.41.521.70.49.01 109.75 NEUTER DOG - IMPOUND #8795 001.000.41.521.70.49.01 85.00 NEUTER DOG - IMPOUND #8836 001.000.41.521.70.49.01 108.00 ADDITIONAL CHARGE -IMP #8836 001.000.41.521.70.41.00 30.00 Total : 773.25 PARKS MAINT COPIER AGREEMEN PARKS MAINT COPIER AGREEMEN 001.000.64.576.80.45.00 26.03 9.5% Sales Tax 001.000.64.576.80.45.00 2.47 Total : 28.50 COPIER CHARGES C5051 Copier charges C5051 001.000.61.519.70.45.00 86.71 Page: 19 vchlist Voucher List Page: 20 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 202124 5/16/2013 008812 ELECTRONIC BUSINESS MACHINES (Continued) 087143 202125 5/16/2013 008812 ELECTRONIC BUSINESS MACHINES 086949 202126 5/16/2013 008812 ELECTRONIC BUSINESS MACHINES 087140 1 PO # Description/Account Copier charges C5051 001.000.22.518.10.45.00 Copier charges C5051 001.000.21.513.10.45.00 9.5% Sales Tax 001.000.61.519.70.45.00 9.5% Sales Tax 001.000.22.518.10.45.00 9.5% Sales Tax 001.000.21.513.10.45.00 COPIER CHARGES C1030 Copier charges C1030 001.000.61.519.70.45.00 Copier charges C1030 001.000.22.518.10.45.00 Copier charges C1030 001.000.21.513.10.45.00 9.5% Sales Tax 001.000.61.519.70.45.00 9.5% Sales Tax 001.000.22.518.10.45.00 9.5% Sales Tax 001.000.21.513.10.45.00 Total METER READING Meter reading 3/30 to current 001.000.25.514.30.42.00 9.5% Sales Tax 001.000.25.514.30.42.00 Total Meter charge for Planning Dept. C10: Meter charge for Planning Dept. C10: 001.000.62.524.10.45.00 Amount 86.71 86.66 8.24 8.24 8.23 10.92 10.92 10.91 1.04 1.04 1.03 320.65 578.64 54.97 633.61 35.74 Page: 20 vchlist Voucher List Page: 21 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202126 5/16/2013 008812 ELECTRONIC BUSINESS MACHINES (Continued) 9.5% Sales Tax 001.000.62.524.10.45.00 3.40 087141 1 METER CHARGES FOR BUILDING I Meter charges for Planning Dept. C1( 001.000.62.524.10.45.00 43.44 9.5% Sales Tax 001.000.62.524.10.45.00 4.13 Total: 86.71 202127 5/16/2013 069848 ERICKSON, KATHERINE ERICKSON15099 IRISH DANCE CLASSES IRISH DANCE FOR KIDS #15099 001.000.640.574.200.410.00 135.00 IRISH DANCE FOR KIDS #15098 001.000.640.574.200.410.00 80.00 Total: 215.00 202128 5/16/2013 074250 ESTATE OF PHYLLIS WEISHAAR 2-08725 #4245-1961841 UTILITY REFUND #4245-1961841 Utility refund due to 411.000.000.233.000.000.00 70.39 Total: 70.39 202129 5/16/2013 009327 EVERETT ENGINEERING INC 24871 WWTP - SLEEVED ENDS FOR SEAI WWTP - SLEEVED ENDS FOR SEAI 423.000.76.535.80.48.21 884.17 9.5% Sales Tax 423.000.76.535.80.48.21 81.34 Total: 965.51 202130 5/16/2013 009800 FACTORY DIRECT TIRE SALES 65398 TUBE REPLACEMENT TUBE REPLACEMENT 001.000.64.576.80.31.00 55.00 9.5% Sales Tax 001.000.64.576.80.31.00 5.23 Total: 60.23 Page: 21 vchlist 05/16/2013 9:31:24AM Voucher List City of Edmonds Page: 22 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202131 5/16/2013 071026 FASTSIGNS OF LYNNWOOD 443 12247 SIGNS FOR CORNER PARK TAGS SIGNS FOR CORNER PARK TAGS 127.000.64.575.50.31.00 114.50 9.5% Sales Tax 127.000.64.575.50.31.00 10.89 443 12248 EXPO BANNER EXPO BANNER 001.000.64.571.22.31.00 123.00 9.5% Sales Tax 001.000.64.571.22.31.00 11.69 Total: 260.08 202132 5/16/2013 009815 FERGUSON ENTERPRISES INC 2606759 FS 17 - Water Heater FS 17 - Water Heater 001.000.66.518.30.31.00 1,947.27 9.5% Sales Tax 001.000.66.518.30.31.00 184.99 2608499 FS 17 - Supplies FS 17 - Supplies 001.000.66.518.30.31.00 85.11 9.5% Sales Tax 001.000.66.518.30.31.00 8.09 Total: 2,225.46 202133 5/16/2013 070855 FLEX PLAN SERVICES INC 215551 Flex Plan Services Fees Flex Plan Services Fees 001.000.22.518.10.41.00 76.10 Total: 76.10 202134 5/16/2013 010660 FOSTER, MARLO 40 LEOFF reimbursement LEOFF reimbursement 009.000.39.517.37.23.00 261.51 Total: 261.51 202135 5/16/2013 011900 FRONTIER 425-775-1344 BEACH RANGER PHONE @ FISHIN BEACH RANGER PHONE @ FISHIN Page: 22 vchlist Voucher List Page: 23 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202135 5/16/2013 011900 FRONTIER (Continued) 001.000.64.574.35.42.00 54.44 Total: 54.44 202136 5/16/2013 011900 FRONTIER 206-188-0247 TELEMETRY MASTER SUMMARY TELEMETRY MASTER SUMMARY 421.000.74.534.80.42.00 242.97 TELEMETRY MASTER SUMMARY A, 423.000.75.535.80.42.00 242.96 253-003-6887 POINT EDWARDS CIRCUIT LINE SF POINT EDWARDS CIRCUIT LINE SF 423.000.75.535.80.42.00 41.67 253-011-1177 PUBLIC WORKS OMC RADIO LINE PUBLIC WORKS OMC RADIO LINE' 001.000.65.519.91.42.00 5.48 PUBLIC WORKS OMC RADIO LINE' 111.000.68.542.90.42.00 20.81 PUBLIC WORKS OMC RADIO LINE' 421.000.74.534.80.42.00 20.81 PUBLIC WORKS OMC RADIO LINE' 423.000.75.535.80.42.00 20.81 PUBLIC WORKS OMC RADIO LINE' 511.000.77.548.68.42.00 20.81 PUBLIC WORKS OMC RADIO LINE' 422.000.72.531.90.42.00 20.78 253-020-6656 LIFT STATION #2 VG SPECIAL ACCI LIFT STATION #2 VG SPECIAL ACCI 423.000.75.535.80.42.00 21.95 425-712-0417 TELEMETRY CIRCUIT LINE TELEMETRY CIRCUIT LINE 421.000.74.534.80.42.00 26.98 TELEMETRY CIRCUIT LINE 423.000.75.535.80.42.00 26.97 425-712-8251 PUBLIC WORKS OMC ALARM, FAX, PUBLIC WORKS OMC FIRE AND IN' 001.000.65.519.91.42.00 14.16 Page: 23 vchlist Voucher List Page: 24 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202136 5/16/2013 011900 FRONTIER (Continued) PUBLIC WORKS OMC FIRE AND IN' 111.000.68.542.90.42.00 70.80 PUBLIC WORKS OMC FIRE AND IN' 421.000.74.534.80.42.00 59.47 PUBLIC WORKS OMC FIRE AND IN' 423.000.75.535.80.42.00 59.47 PUBLIC WORKS OMC FIRE AND IN' 511.000.77.548.68.42.00 79.30 425-745-4313 CLUBHOUSE ALARM LINES 6801 M CLUBHOUSE FIRE AND INTRUSIOI` 001.000.66.518.30.42.00 110.05 425-774-1031 LIFT STATION #8 VG SPECIAL ACCI LIFT STATION #8 TWO VOICE GRAI 423.000.75.535.80.42.00 46.84 425-775-7865 UTILITY BILLING RADIO LINE UTILITY BILLING RADIO LINE TO FI' 421.000.74.534.80.42.00 53.80 425-776-1281 SNO-ISLE LIBRARY ELEVATOR PH( SNO-ISLE LIBRARY ELEVATOR PH( 001.000.66.518.30.42.00 41.39 425-776-2742 LIFT STATION #7 VG SPECIAL ACCI LIFT STATION #7 V/G SPECIAL ACC 423.000.75.535.80.42.00 26.02 Total: 1,274.30 202137 5/16/2013 063137 GOODYEAR AUTO SERVICE CENTER 111093 Unit 93 - 2 Tires Unit 93 - 2 Tires 511.000.77.548.68.31.10 303.44 State Tire Fee 511.000.77.548.68.31.10 2.00 9.5% Sales Tax 511.000.77.548.68.31.10 28.83 Total: 334.27 202138 5/16/2013 012199 GRAINGER 9132409484 Fac Maint - Chem Resistant Gloves Page: 24 vchlist Voucher List Page: 25 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202138 5/16/2013 012199 GRAINGER (Continued) Fac Maint - Chem Resistant Gloves 001.000.66.518.30.31.00 18.50 9.5% Sales Tax 001.000.66.518.30.31.00 1.76 9133771726 Fac Maint - Floor Scraper Fac Maint - Floor Scraper 001.000.66.518.30.35.00 69.31 9.2% Sales Tax 001.000.66.518.30.35.00 6.38 Total: 95.95 202139 5/16/2013 012370 GREENSHIELDS INDUSTRIAL SUPPLY 13047880 WWTP - Incinterator WWTP- Incinterator 423.100.76.594.39.41.10 684.68 9.5% Sales Tax 423.100.76.594.39.41.10 63.00 Total: 747.68 202140 5/16/2013 012560 HACH COMPANY 8271504 WWTP - LAB SUPPLIES WWTP - LAB SUPPLIES 423.000.76.535.80.31.31 583.23 Freight 423.000.76.535.80.31.21 37.95 9.5% Sales Tax 423.000.76.535.80.31.21 59.03 Total: 680.21 202141 5/16/2013 074428 HAMILTON PRINTING SYSTEMS 682 RUNNER SHIRTS -PAID WITH REGI RUNNER SHIRTS -PAID WITH REGI 001.000.64.571.22.31.00 819.00 9.5% Sales Tax 001.000.64.571.22.31.00 77.81 Total: 896.81 202142 5/16/2013 012900 HARRIS FORD INC 135118 Unit 681 - Gaskets Page: 25 vchlist Voucher List Page: 26 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202142 5/16/2013 012900 HARRIS FORD INC (Continued) Unit 681 - Gaskets 511.000.77.548.68.31.10 30.24 9.5% Sales Tax 511.000.77.548.68.31.10 2.87 135119 Unit 49 - Wheel Cover Unit 49 - Wheel Cover 511.000.77.548.68.31.10 56.66 9.5% Sales Tax 511.000.77.548.68.31.10 5.38 135250 Unit 338 - Supplies Unit 338 - Supplies 511.000.77.548.68.31.10 31.68 9.5% Sales Tax 511.000.77.548.68.31.10 3.01 FOCS333435 Unit 2 - Repairs Unit 2 - Repairs 511.000.77.548.68.31.10 104.00 Supplies 511.000.77.548.68.31.10 163.35 9.5% Sales Tax 511.000.77.548.68.31.10 25.40 FOCS333994 Unit 134 - Repairs Unit 134 - Repairs 511.000.77.548.68.48.00 1,012.50 Unit 134 - Parts and misc 511.000.77.548.68.48.00 220.18 9.5% Sales Tax 511.000.77.548.68.48.00 117.10 Total: 1,772.37 202143 5/16/2013 072647 HERRERA ENVIRONMENTAL 32918 E9FB.SERVICES THRU 4/26/13 E9FB.Services thru 4/26/13 422.000.72.594.31.41.20 2,285.10 Total: 2,285.10 Page: 26 vchlist Voucher List Page: 27 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202144 5/16/2013 073548 INDOFF INCORPORATED 2274714 SUPPLIES SUPPLIES 001.000.23.523.30.31.00 17.24 Total: 17.24 202145 5/16/2013 073548 INDOFF INCORPORATED 2270717 KEYBOARD AND KEYBOARD TRAY Fellowes Microban Split Design Keyb 001.000.31.514.23.35.00 222.19 9.5% Sales Tax 001.000.31.514.23.35.00 21.11 Total: 243.30 202146 5/16/2013 069040 INTERSTATE AUTO PARTS 000010357 Unit 66 - Gas Lift Unit 66 - Gas Lift 421.000.74.534.80.31.00 40.98 9.5% Sales Tax 421.000.74.534.80.31.00 3.89 000010358 Unit 16 - Gas Lifts Unit 16 - Gas Lifts 511.000.77.548.68.31.10 38.58 9.5% Sales Tax 511.000.77.548.68.31.10 3.67 000011301 Water - Rechargable Flashlight Water - Rechargable Flashlight 421.000.74.534.80.35.00 159.00 9.5% Sales Tax 421.000.74.534.80.35.00 15.11 000011432 Unit 102 - Window Vent Shade Unit 102 - Window Vent Shade 511.000.77.548.68.31.10 42.99 Fleet Brake Rotor Inventory 511.000.77.548.68.34.40 493.52 9.5% Sales Tax 511.000.77.548.68.31.10 4.08 9.5% Sales Tax 511.000.77.548.68.34.40 46.89 Page: 27 vchlist Voucher List Page: 28 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202146 5/16/2013 069040 069040 INTERSTATE AUTO PARTS (Continued) Total: 848.71 202147 5/16/2013 014940 INTERSTATE BATTERY SYSTEMS 722526 GLOVES AND CABLES GLOVES AND CABLES 001.000.64.576.80.31.00 210.98 9.5% Sales Tax 001.000.64.576.80.31.00 20.04 Total: 231.02 202148 5/16/2013 061844 INTL CONF OF POLICE CHAPLAINS 39024 INV 39024 KEN GAYDOS 2013 MEMBERSHIP - KEN GAYDOS 001.000.41.521.10.49.00 125.00 Total: 125.00 202149 5/16/2013 072026 JIM WEBBER TRNG-CONSLT-INVEST 299 Investigation Public Works Investigation Public Works 421.000.74.534.80.41.00 2,147.99 Investigation - Public Works 423.000.75.535.80.41.00 2,147.99 Total: 4,295.98 202150 5/16/2013 074326 KIMBALL MIDWEST 2951085 WWTP - MECHANICAL SUPPLIES WWTP - MECHANICAL SUPPLIES 423.000.76.535.80.31.21 121.45 9.5% Sales Tax 423.000.76.535.80.31.21 11.54 2952022 WWTP - MECHANICAL SUPPLIES WWTP - MECHANICAL SUPPLIES 423.000.76.535.80.31.21 437.84 9.5% Sales Tax 423.000.76.535.80.31.21 41.59 Total: 612.42 202151 5/16/2013 017050 KW ICK'N KLEEN CAR WASH 05062013-03 City Wide - Car Washes City Wide - Car Washes 511.000.77.548.68.48.00 30.18 Page: 28 vchlist Voucher List Page: 29 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202151 5/16/2013 017050 017050 KWICK'N KLEEN CAR WASH (Continued) Total: 30.18 202152 5/16/2013 074425 KWON, CHUNG HEE E1AA.Kwon ROW E1AA.KWON ROW ACQUISITION E1AA.Kwon ROW Acquisition 112.200.68.595.33.41.00 27,800.00 Total: 27,800.00 202153 5/16/2013 067725 LES SCHWAB TIRE CENTER 80500027653 Unit 63 - Repairs Unit 63 - Repairs 511.000.77.548.68.48.00 200.00 9.5% Sales Tax 511.000.77.548.68.48.00 19.00 Total: 219.00 202154 5/16/2013 061814 LEYDA, SHERRIE 51313 TRAVEL REFUND TRAVEL REFUND 001.000.23.523.30.43.00 387.09 Tota I : 387.09 202155 5/16/2013 073603 LIGHTHOUSE LAW GROUP PLLC MAY-2013 05-13 LEGALS FEES 05-13 Legal fees 001.000.36.515.31.41.00 32,000.00 Total: 32,000.00 202156 5/16/2013 018950 LYNNWOOD AUTO PARTS INC 678877 Unit 137 - Oil Seals Unit 137 - Oil Seals 511.000.77.548.68.31.10 21.14 9.5% Sales Tax 511.000.77.548.68.31.10 2.01 678894 Unit 8 - Filters Unit 8 - Filters 511.000.77.548.68.31.10 34.96 9.5% Sales Tax 511.000.77.548.68.31.10 3.32 678911 Unit 83 - Oil Seals Unit 83 - Oil Seals 511.000.77.548.68.31.10 22.00 Page: 29 vchlist Voucher List Page: 30 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202156 5/16/2013 018950 LYNNWOOD AUTO PARTS INC (Continued) 9.5% Sales Tax 511.000.77.548.68.31.10 2.09 678957 Unit 083 - U Joints Unit 083 - U Joints 511.000.77.548.68.31.10 27.38 9.5% Sales Tax 511.000.77.548.68.31.10 2.60 679090 Unit 083 - Air Shock Kit Unit 083 - Air Shock Kit 511.000.77.548.68.31.10 87.88 Freight 511.000.77.548.68.31.10 8.00 9.5% Sales Tax 511.000.77.548.68.31.10 9.11 679326 Unit 473 - Filter Unit 473 - Filter 511.000.77.548.68.31.10 6.16 9.5% Sales Tax 511.000.77.548.68.31.10 0.59 679341 Unit 80 - Filters, Battery Cable Unit 80 - Filters, Battery Cable 511.000.77.548.68.31.10 30.20 9.5% Sales Tax 511.000.77.548.68.31.10 2.87 679537 Unit 98 - Parts Unit 98 - Parts 511.000.77.548.68.31.10 14.70 9.5% Sales Tax 511.000.77.548.68.31.10 1.40 Total: 276.41 202157 5/16/2013 072992 LYNNWOOD ICE CENTER ICE CENTER 16734 ICE SKATE 16734 ICE SKATE 16734 001.000.64.571.22.41.00 119.00 Page: 30 vchlist Voucher List Page: 31 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202157 5/16/2013 072992 072992 LYNNWOOD ICE CENTER (Continued) Total: 119.00 202158 5/16/2013 019582 MANOR HARDWARE 468865-00 BIG TOP BRACKETS Custom 8x8 Detail Bracket 422.000.72.594.31.41.20 633.60 Titen 5/8x4 Zinc 422.000.72.594.31.41.20 104.64 9.5% Sales Tax 422.000.72.594.31.41.20 70.13 Total : 808.37 202159 5/16/2013 069362 MARSHALL, CITA 1048 INTERPRETER FEE INTERPRETER FEE 001.000.23.512.50.41.01 88.32 Total : 88.32 202160 5/16/2013 019920 MCCANN, MARIAN 49 LEOFF Reimbursement LEOFF Reimbursement 009.000.39.517.37.29.00 8,035.35 Total : 8,035.35 202161 5/16/2013 020039 MCMASTER-CARR SUPPLY CO 50744640 WWTP - MECHANICAL SUPPLIES WWTP - MECHANICAL SUPPLIES 423.000.76.535.80.31.21 99.72 Freight 423.000.76.535.80.31.21 10.07 50832274 WWTP - MECHANICAL SUPPLIES WWTP - MECHANICAL SUPPLIES 423.000.76.535.80.31.21 77.41 Freight 423.000.76.535.80.31.21 7.40 Total: 194.60 202162 5/16/2013 063773 MICROFLEX 00021266 04-13 TAX AUDIT PROGRAM TAX AUDIT PROGRAM 001.000.31.514.23.41.00 162.13 Page: 31 vchlist Voucher List Page: 32 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202162 5/16/2013 063773 063773 MICROFLEX (Continued) Total: 162.13 202163 5/16/2013 061654 NATIONAL BARRICADE CO LLC 246613 Unit 98 - Amber LED Light Head Unit 98 - Amber LED Light Head 511.000.77.548.68.31.10 92.00 Freight 511.000.77.548.68.31.10 8.22 9.5% Sales Tax 511.000.77.548.68.31.10 9.52 Total: 109.74 202164 5/16/2013 024001 NC POWER SYSTEMS CO SECS0561184 Unit 57 - Pin -Gets Unit 57 - Pin -Gets 511.000.77.548.68.31.10 28.00 Freight 511.000.77.548.68.31.10 16.83 9.5% Sales Tax 511.000.77.548.68.31.10 4.26 Total: 49.09 202165 5/16/2013 063034 NCL 320659 WWTP - LAB SUPPLIES WWTP - LAB SUPPLIES 423.000.76.535.80.31.31 506.50 Freight 423.000.76.535.80.31.31 31.72 Total: 538.22 202166 5/16/2013 024302 NELSON PETROLEUM 0496290-IN Unit 304 - Filters Unit 304 - Filters 511.000.77.548.68.31.10 47.56 Unit 98 - Filters 511.000.77.548.68.31.10 18.15 9.5% Sales Tax 511.000.77.548.68.31.10 6.24 Total: 71.95 Page: 32 vchlist Voucher List Page: 33 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor 202167 5/16/2013 061013 NORTHWEST CASCADE INC Invoice 1-654764 202168 5/16/2013 073522 NW HYDRAULIC CONSULTANTS INC 16877 202169 5/16/2013 063511 OFFICE MAX INC 621145 633402 660132 700529 PO # Description/Account Amount RENTALS CIVIC FIELD RENTALS CIVIC FIELD 001.000.64.576.80.45.00 112.35 Total : 112.35 E3FB.SERVICES THRU 04/03/13 E3FB.Services thru 04/03/13 422.000.72.594.31.41.20 2,753.36 Total : 2,753.36 PAPER ADMIN PAPER ADMIN 001.000.64.571.21.31.00 239.18 9.5% Sales Tax 001.000.64.571.21.31.00 22.72 PARKS MAINT SUPPLIES PARKS MAINT SUPPLIES 001.000.64.576.80.31.00 258.80 9.5% Sales Tax 001.000.64.576.80.31.00 24.58 PAPERCLIPS PAPERCLIPS 001.000.64.571.21.31.00 10.17 9.5% Sales Tax 001.000.64.571.21.31.00 0.96 BOXES AND STAPLER ADMIN BOXES AND STAPLER ADMIN 001.000.64.571.21.31.00 51.16 DOUBLE SIDED TAPE 117.100.64.573.20.31.00 7.80 9.5% Sales Tax 001.000.64.571.21.31.00 4.86 9.5% Sales Tax 117.100.64.573.20.31.00 0.74 Total : 620.97 Page: 33 vchlist Voucher List Page: 34 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor 202170 5/16/2013 063511 OFFICE MAX INC Invoice 623562 202171 5/16/2013 070166 OFFICE OF THE STATE TREASURER April, 2013 PO # Description/Account Amount INV#623562 ACCT#520437 250POL LIQUID PAPER 001.000.41.521.10.31.00 13.20 SMALL BINDER CLIPS 001.000.41.521.10.31.00 1.15 MEDIUM BINDER CLIPS 001.000.41.521.10.31.00 4.20 BOXES OF STAPLES 001.000.41.521.10.31.00 7.84 LARGE BINDER CLIPS 001.000.41.521.10.31.00 4.00 PATROL MEMO BOOKS 001.000.41.521.10.31.00 12.90 9.5% Sales Tax 001.000.41.521.10.31.00 7.42 POST IT NOTES 3x5 001.000.41.521.10.31.00 34.80 Total : 85.51 COURT, BLDG CODE & JIS TRANSIN WSP Hwy Acct 001.000.237.340 241.42 Emergency Medical Services & Traun 001.000.237.120 1,557.49 PSEA 1, 2 & 3 Account 001.000.237.130 33,180.42 Building Code Fee Account 001.000.237.150 112.50 State Patrol Death Investigation 001.000.237.330 42.48 Judicial Information Systems Account 001.000.237.180 5,464.98 School Zone Safety Account 001.000.237.200 130.25 Washington Auto Theft Prevention Page: 34 vchlist Voucher List Page: 35 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202171 5/16/2013 070166 OFFICE OF THE STATE TREASURER (Continued) 001.000.237.250 3,089.80 Traumatic Brain Injury 001.000.237.260 569.59 Accessible Communities Acct 001.000.237.290 228.86 Multi -Model Transportation 001.000.237.300 228.88 Hwy Safety Acct 001.000.237.320 67.46 Crime Lab Blood Breath Analysis 001.000.237.170 226.91 Total: 45,141.04 202172 5/16/2013 073751 OKANOGAN COUNTRY SHERIFF APRIL 2013 APRIL 2013 INMATE BOARD - EDMC INMATE ROOM/BOARD APR 2013 001.000.41.523.60.51.00 1,605.00 Total: 1,605.00 202173 5/16/2013 073714 OLBRECHTS & ASSOC, PLLC APRIL 2013 Hearing Examiner Services for April Hearing Examiner Services for April 001.000.62.558.60.41.00 1,856.50 Total: 1,856.50 202174 5/16/2013 073896 OLYMPIC BRAKE SUPPLY 2-202371 Unit 83 - Brake Shoe Unit 83 - Brake Shoe 511.000.77.548.68.31.10 39.87 Brake Drums 511.000.77.548.68.31.10 134.46 9.5% Sales Tax 511.000.77.548.68.31.10 16.56 2-204073 Fleet Returns - Unit 83 Brake Drums 9.5% Sales Tax 511.000.77.548.68.31.10 -12.77 Fleet Returns - Unit 83 Brake Drums 511.000.77.548.68.31.10 -134.46 Page: 35 vchlist Voucher List Page: 36 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202174 5/16/2013 073896 073896 OLYMPIC BRAKE SUPPLY (Continued) Total: 43.66 202175 5/16/2013 002203 OWEN EQUIPMENT COMPANY 00067760 Water- Locator Kit with Supplies and Water- Locator Kit with Supplies and 421.000.74.534.80.35.00 3,383.00 Freight 421.000.74.534.80.35.00 22.77 9.5% Sales Tax 421.000.74.534.80.35.00 323.55 Total: 3,729.32 202176 5/16/2013 027060 PACIFIC TOPSOILS 149983 PARKS DUMP FEES PARKS DUMP FEES 001.000.64.576.80.47.00 63.00 Total: 63.00 202177 5/16/2013 064070 PALMATIER, LISA PALMATIER MAY 2013 HMP CONCERTS ORGANIZING HMP CONCERTS ORGANIZING 117.100.64.573.20.41.00 1,000.00 Total: 1,000.00 202178 5/16/2013 027165 PARKER PAINT MFG. CO.INC. 954023036179 City Hall - Paint Supplies City Hall - Paint Supplies 001.000.66.518.30.31.00 34.30 9.5% Sales Tax 001.000.66.518.30.31.00 3.26 Total: 37.56 202179 5/16/2013 074422 PARTSMASTER, DIV OF NCH CORP 20674911 Shop Supplies - Red Cross Lynx Prirr Shop Supplies - Red Cross Lynx Prirr 511.000.77.548.68.31.20 43.05 Freight 511.000.77.548.68.31.20 6.46 9.5% Sales Tax 511.000.77.548.68.31.20 4.71 Tota I : 54.22 Page: 36 vchlist Voucher List Page: 37 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor 202180 5/16/2013 070962 PAULSONS TOWING INC 202181 5/16/2013 008350 PETTY CASH Invoice PO # Description/Account Amount 101354 INV#101354 - EDMONDS PD TOW SUBARU IMPREZZA#700ZGJ 001.000.41.521.22.41.00 158.00 9.5% Sales Tax 001.000.41.521.22.41.00 15.01 Total : 173.01 PETTY CASH PR 0513 COFFEE FOR PROS INTERVIEW COFFEE FOR PROS INTERVIEW 001.000.64.571.22.31.00 14.18 PAPER FOR PRESCHOOL 001.000.64.575.56.31.00 12.03 PEANUT BUTTER FOR PRESCHOO 001.000.64.575.56.31.00 2.79 STORAGE TUBS FOR PRESCHOOL 001.000.64.575.56.31.00 6.57 MUSIC FOR GYMNASTICS 001.000.64.575.55.31.00 21.88 CLOROX WIPES 001.000.64.575.55.31.00 13.02 PARKING ARTS ALLIANCE CONFEF 117.100.64.573.20.43.00 30.00 AARP SAFETY CLASS 001.000.64.576.80.49.00 12.00 DOUGHNUTS FOR FLORETUM FLC 001.000.64.576.80.31.00 34.55 MILK FOR FLORETUM FLOWER CL 001.000.64.576.80.31.00 5.98 FABRIC FOR GYMNASTICS 001.000.64.575.55.31.00 4.37 PROPS FOR SPRING GYMNASTIC 001.000.64.575.55.31.00 8.74 B-DAY SUPPLIES GYMNASTICS 001.000.64.575.55.31.00 17.51 HAIR TIES FOR GYMNASTICS Page: 37 vchlist Voucher List Page: 38 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202181 5/16/2013 008350 PETTY CASH (Continued) 001.000.64.575.55.31.00 18.12 STAMP PADS FOR EXPO 001.000.64.571.22.31.00 15.72 Total: 217.46 202182 5/16/2013 008475 PETTY CASH 4/16-5/15/13 PW - POSTAGE STAMPS PW - POSTAGE STAMPS 001.000.65.519.91.31.00 46.00 PW - 25 YEAR BRASS PLATES ENC 001.000.65.519.91.31.00 47.63 FAC - CEMENT FOR DUMPSTER AF 001.000.66.518.30.31.00 115.79 WATER QUALITY - CDL ENDORSEN 421.000.74.534.80.49.00 85.00 FLEET- UNIT 448- TITLE FEES 511.000.77.548.68.49.00 66.19 Total: 360.61 202183 5/16/2013 028400 PITNEY BOWES INC 416700 C/A2758-6860-20-0 Maint agreement for folding/inserting 421.000.74.534.80.48.00 504.17 Maint agreement for folding/inserting 423.000.75.535.80.48.00 504.17 9.5% Sales Tax 421.000.74.534.80.48.00 47.90 9.5% Sales Tax 423.000.75.535.80.48.00 47.89 Total: 1,104.13 202184 5/16/2013 028400 PITNEY BOWES INC 456286 POSTAGE METER SUPPLIES Ink for postage meter 001.000.25.514.30.31.00 131.91 9.5% Sales Tax 001.000.25.514.30.31.00 12.53 Page: 38 vchlist Voucher List Page: 39 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202184 5/16/2013 028400 028400 PITNEY BOWES INC (Continued) Total: 144.44 202185 5/16/2013 028860 PLATT ELECTRIC SUPPLY INC 3722357 WWTP - ELECTRICAL SUPPLIES WWTP - ELECTRICAL SUPPLIES 423.000.76.535.80.31.22 300.00 9.5% Sales Tax 423.000.76.535.80.31.22 28.50 3777916 WWTP - ELECTRICAL SUPPLIES WWTP - ELECTRICAL SUPPLIES 423.000.76.535.80.31.22 172.22 9.5% Sales Tax 423.000.76.535.80.31.22 16.36 3821112 WWTP - ELECTRICAL SUPPLIES WWTP - ELECTRICAL SUPPLIES 423.100.76.594.39.41.10 4,926.11 9.5% Sales Tax 423.100.76.594.39.41.10 467.98 3847041 WWTP - ELECTRICAL SUPPLIES WWTP - ELECTRICAL SUPPLIES 423.000.76.535.80.31.22 69.50 9.5% Sales Tax 423.000.76.535.80.31.22 6.60 Total: 5,987.27 202186 5/16/2013 071811 PONY MAIL BOX & BUSINESS CTR 207419 INV#207419 ACCT#2772 - EDMOND MAIL BTM HEAD FOR REPAIR 001.000.41.521.10.42.00 12.21 Total: 12.21 202187 5/16/2013 029117 PORT OF EDMONDS 03870 CITY STORMWATER RENT TO POR CITY STORMWATER RENT TO POR 001.000.64.576.80.47.00 2,538.37 Total: 2,538.37 202188 5/16/2013 064088 PROTECTION ONE 31146525 ALARM MONITORING CITY HALL ALARM MONITORING CITY HALL 12 Page: 39 vchlist Voucher List Page: 40 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202188 5/16/2013 064088 PROTECTION ONE (Continued) 001.000.66.518.30.42.00 41.73 Total: 41.73 202189 5/16/2013 067263 PUGET SAFETY EQUIPMENT COMPANY 0012457-IN WWTP- SAFETY SUPPLIES WWTP- SAFETY SUPPLIES 423.000.76.535.80.31.12 199.00 Freight 423.000.76.535.80.31.12 27.00 9.5% Sales Tax 423.000.76.535.80.31.12 21.48 Total: 247.48 202190 5/16/2013 070955 R&R STAR TOWING 84103 INV#84103 - EDMONDS PD TOW 2009 MITSUBISHI #187-YUK 001.000.41.521.22.41.00 158.00 9.5% Sales Tax 001.000.41.521.22.41.00 15.01 Total: 173.01 202191 5/16/2013 031600 RELIABLE FLOOR COVERINGS 119726 City Hall - 2nd Floor Project - City Hall - 2nd Floor Project - 001.000.66.518.30.31.00 1,525.19 9.5% Sales Tax 001.000.66.518.30.31.00 144.89 Total: 1,670.08 202192 5/16/2013 061540 REPUBLIC SERVICES #197 3-0197-0800478 FIRE STATION #20 23009 88TH AVE FIRE STATION #20 23009 88TH AVE 001.000.66.518.30.47.00 140.72 3-0197-0800897 PUBLIC WORKS OMC 7110 210TH ; PUBLIC WORKS OMC 7110 210TH 001.000.65.519.91.47.00 27.89 PUBLIC WORKS OMC 7110 210TH 111.000.68.542.90.47.00 105.99 PUBLIC WORKS OMC 7110 210TH ; Page: 40 vchlist Voucher List Page: 41 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202192 5/16/2013 061540 REPUBLIC SERVICES #197 (Continued) 421.000.74.534.80.47.00 105.99 PUBLIC WORKS OMC 7110 210TH 423.000.75.535.80.47.10 105.99 PUBLIC WORKS OMC 7110 210TH 511.000.77.548.68.47.00 105.99 PUBLIC WORKS OMC 7110 210TH 422.000.72.531.90.47.00 106.00 3-0197-0801132 FIRE STATION #16 8429 196TH ST FIRE STATION #16 8429 196TH ST 001.000.66.518.30.47.00 149.29 3-0197-0829729 CLUBHOUSE 6801 N MEADOWDAL CLUBHOUSE 6801 N MEADOWDAL 001.000.66.518.30.47.00 64.98 Total: 912.84 202193 5/16/2013 006841 RICOH USA INC 5025974278 Meter charges for large copier 907EX Meter charges for large copier 907EX 001.000.62.524.10.45.00 41.16 9.5% Sales Tax 001.000.62.524.10.45.00 3.91 5025974279 Meter charges for MPC6000 color col Meter charges for MPC6000 color col 001.000.62.524.10.45.00 308.29 9.5% Sales Tax 001.000.62.524.10.45.00 29.29 Total: 382.65 202194 5/16/2013 071467 S MORRIS COMPANY APRIL 2013 INVOICE 04/30/13 ACCT#70014 - EC #122637 9 NPC 04/15/13 001.000.41.521.70.41.00 101.88 Total: 101.88 202195 5/16/2013 074014 SAIC ENERGY, ENVIRONMENT & 03-767 E1 FM.SERVICES THRU 04/05/13 E1 FM.Services thru 04/05/13 422.000.72.594.31.41.20 10,083.36 Page: 41 vchlist Voucher List Page: 42 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202195 5/16/2013 074014 074014 SAIC ENERGY, ENVIRONMENT & (Continued) Total: 10,083.36 202196 5/16/2013 074083 SCHREIBER STARLING & LANE 5 FAC - ADA Improvements and Replac FAC - ADA Improvements and Replac 016.000.66.518.30.41.00 7,596.00 Total: 7,596.00 202197 5/16/2013 066964 SEATTLE AUTOMOTIVE DIST INC 03-223598 Unit 998 - Module Kit Unit 998 - Module Kit 511.000.77.548.68.31.10 252.93 9.5% Sales Tax 511.000.77.548.68.31.10 24.03 03-223923 Unit 43 - Rotor Assembly, Pads Unit 43 - Rotor Assembly, Pads 511.000.77.548.68.31.10 229.93 9.5% Sales Tax 511.000.77.548.68.31.10 21.84 03-224057 Unit 93 - Element Assembly Unit 93 - Element Assembly 511.000.77.548.68.31.10 12.72 9.5% Sales Tax 511.000.77.548.68.31.10 1.21 03-224851 Unit 2 - Filters and Trans Fluid Unit 2 - Filters and Trans Fluid 511.000.77.548.68.31.10 93.70 9.5% Sales Tax 511.000.77.548.68.31.10 8.90 03-224893 Unit 2 - Trans Fluid Unit 2 - Trans Fluid 511.000.77.548.68.31.10 68.64 9.5% Sales Tax 511.000.77.548.68.31.10 6.52 03-225118 Unit 36 - Brake Parts Unit 36 - Brake Parts 511.000.77.548.68.31.10 148.36 9.5% Sales Tax Page: 42 vchlist Voucher List Page: 43 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202197 5/16/2013 066964 SEATTLE AUTOMOTIVE DIST INC (Continued) 511.000.77.548.68.31.10 14.09 03-225220 Unit 36 - Dexron Tran Fluid Unit 36 - Dexron Tran Fluid 511.000.77.548.68.31.10 62.28 9.5% Sales Tax 511.000.77.548.68.31.10 5.92 03-225726 Unit 455 - Motor and Fan Unit 455 - Motor and Fan 511.000.77.548.68.31.10 208.30 9.5% Sales Tax 511.000.77.548.68.31.10 19.79 03-226295 Unit 104 - Battery Unit 104 - Battery 511.000.77.548.68.31.10 80.50 9.5% Sales Tax 511.000.77.548.68.31.10 7.65 03-226414 Unit 648 - Battery Unit 648 - Battery 511.000.77.548.68.31.10 107.34 9.5% Sales Tax 511.000.77.548.68.31.10 10.20 03-226533 Unit 473 - Battery Unit 473 - Battery 511.000.77.548.68.31.10 90.46 9.5% Sales Tax 511.000.77.548.68.31.10 8.59 03-227132 Unit 24 - Brake Liner kits Unit 24 - Brake Liner kits 511.000.77.548.68.31.10 127.10 9.5% Sales Tax 511.000.77.548.68.31.10 12.07 05-459992 Unit 338 - Core Credit Unit 338 - Core Credit 511.000.77.548.68.31.10 -600.00 Page: 43 vchlist Voucher List Page: 44 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202197 5/16/2013 066964 SEATTLE AUTOMOTIVE DIST INC (Continued) 9.5% Sales Tax 511.000.77.548.68.31.10 -57.00 05-940059 Unit 338 - Trans., Condenser Unit 338 - Trans., Condenser 511.000.77.548.68.31.10 2,008.99 Core Fees 511.000.77.548.68.31.10 600.00 9.5% Sales Tax 511.000.77.548.68.31.10 247.85 Total: 3,822.91 202198 5/16/2013 073859 SIMMONS, SHELLY SIMMONS 16705 SUPER CHEER CLINIC SUPER CHEER CLINIC 001.000.64.571.22.41.00 202.50 Total: 202.50 202199 5/16/2013 036950 SIX ROBBLEES INC 14-268177 Unit 98 - Air Dry Cartridge Unit 98 - Air Dry Cartridge 511.000.77.548.68.31.10 79.77 9.5% Sales Tax 511.000.77.548.68.31.10 7.58 Total: 87.35 202200 5/16/2013 036955 SKY NURSERY 108278 CITYWIDE SOIL CITYWIDE SOIL 125.000.64.576.80.31.00 700.00 9.5% Sales Tax 125.000.64.576.80.31.00 66.50 Total: 766.50 202201 5/16/2013 037801 SNO CO HUMAN SERVICE DEPT 1000326403 Q1-13 LIQUOR BOARD PROFITS &' Quarterly Liquor Board Profits - 1Q-1: 001.000.39.567.00.51.00 1,789.00 Total: 1,789.00 Page: 44 vchlist Voucher List Page: 45 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202202 5/16/2013 037375 SNO CO PUD NO 1 2006-5085-1 CITY PARK RESTROOMS CITY PARK RESTROOMS 001.000.64.576.80.47.00 53.06 2006-5164-4 PARK & MAINTENANCE SHOP PARK & MAINTENANCE SHOP 001.000.64.576.80.47.00 1,080.74 2008-6924-6 PLAYFIELD BLEACHERS PLAYFIELD BLEACHERS 001.000.64.576.80.47.00 175.63 2011-8453-8 23700 104TH AVE W 23700 104TH AVE W 001.000.64.576.80.47.00 164.83 2013-8327-0 PARK GAZEBO PARK GAZEBO 001.000.64.576.80.47.00 31.55 2014-5305-7 PLAYFIELD LIGHTS PLAYFIELD LIGHTS 001.000.64.576.80.47.00 116.43 2021-1448-4 CITY PARK SOUTH RESTROOMS & CITY PARK SOUTH RESTROOMS & 001.000.64.576.80.47.00 345.33 Total: 1,967.57 202203 5/16/2013 037375 SNO CO PUD NO 1 2025-7952-0 WWTP ENERGY MANAGEMENT SE WWTP ENERGY MANAGEMENT SE 423.000.76.535.80.47.61 8.43 Total: 8.43 202204 5/16/2013 037375 SNO CO PUD NO 1 2002-0291-9 LIFT STATION #8 113 RAILROAD AV LIFT STATION #8 113 RAILROAD AV 423.000.75.535.80.47.10 372.38 2002-7495-9 TRAFFIC LIGHT 23602 76TH AVE W TRAFFIC LIGHT 23602 76TH AVE W 111.000.68.542.64.47.00 36.53 2004-9315-3 TRAFFIC LIGHT 22000 76TH AVE W TRAFFIC LIGHT 22000 76TH AVE W Page: 45 vchlist Voucher List Page: 46 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202204 5/16/2013 037375 SNO CO PUD NO 1 (Continued) 111.000.68.542.64.47.00 46.18 2004-9683-4 LIFT STATION #10 17526 TALBOT R LIFT STATION #10 17526 TALBOT R 423.000.75.535.80.47.10 116.09 2005-9488-5 TRAFFIC LIGHT 22400 76TH AVE W TRAFFIC LIGHT 22400 76TH AVE W 111.000.68.542.64.47.00 76.73 2007-4860-6 TRAFFIC LIGHT 9730 220TH TRAFFIC LIGHT 9730 220TH ST SW 111.000.68.542.64.47.00 31.41 2009-1385-3 DECORATIVE LIGHTING 115 2ND A\ DECORATIVE LIGHTING 115 2ND A\ 111.000.68.542.68.47.00 41.02 2011-5142-0 PEDEST CAUTION LIGHT 21506 84- PEDEST CAUTION LIGHT 21506 84- 111.000.68.542.64.47.00 31.47 2011-8789-5 TRAFFIC LIGHT 21132 76TH AVE W TRAFFIC LIGHT 21132 76TH AVE W 111.000.68.542.64.47.00 33.16 2014-2731-7 LIFT STATION 7403 BALLINGER WA LIFT STATION 7403 BALLINGER WA 423.000.75.535.80.47.10 31.41 2014-3123-6 PEDEST CAUTION LIGHT 9110 OLY PEDEST CAUTION LIGHT 9110 OLY 111.000.68.542.64.47.00 30.53 2015-0127-7 LIFT STATION #14 7909 1/2 211TH F LIFT STATION #14 7905 1/2 211TH F 423.000.75.535.80.47.10 31.48 2015-3292-6 LIFT STATION #7 121 W DAYTON S- LIFT STATION #7 121 W DAYTON S- 423.000.75.535.80.47.10 622.24 2017-1178-5 STREET LIGHTING (183 LIGHTS @ STREET LIGHTING (183 LIGHTS @ 111.000.68.542.68.47.00 1,414.10 2021-9128-4 PEDEST CAUTION LIGHT 7801 212- Page: 46 vchlist Voucher List Page: 47 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202204 5/16/2013 037375 SNO CO PUD NO 1 (Continued) PEDEST CAUTION LIGHT 7801 212- 111.000.68.542.68.47.00 31.48 2022-8909-6 TRAFFIC LIGHT 22400 HWY 99 / ME TRAFFIC LIGHT 22400 HWY 99 / ME 111.000.68.542.64.47.00 106.25 2023-5673-9 TRAFFIC LIGHT 21530 76TH AVE W TRAFFIC LIGHT 21530 76TH AVE W 111.000.68.542.64.47.00 38.33 2024-9953-9 LIFT STATION #1 105 CASPERS ST LIFT STATION #1 105 CASPERS ST 423.000.75.535.80.47.10 923.85 2025-2918-6 STREET LIGHTING (303 LIGHTS @ STREET LIGHTING (303 LIGHTS @ 111.000.68.542.68.47.00 2,439.86 2025-2920-2 STREET LIGHTING (13 LIGHTS @ 4 STREET LIGHTING (13 LIGHTS @ 4 111.000.68.542.68.47.00 113.38 2025-7615-3 STREET LIGHTING (2029 LIGHTS C STREET LIGHTING (2029 LIGHTS C 111.000.68.542.68.47.00 14,055.59 2025-7948-8 STREET LIGHTING (58 LIGHTS @ 2 STREET LIGHTING (58 LIGHTS @ 2 111.000.68.542.68.47.00 329.36 2047-1489-3 STREET LIGHTING (1 LIGHT @ 150' STREET LIGHTING (1 LIGHT @ 150' 111.000.68.542.68.47.00 3.32 2047-1492-7 STREET LIGHTING (18 LIGHTS @ 2 STREET LIGHTING (18 LIGHTS @ 2 111.000.68.542.68.47.00 73.65 2047-1493-5 STREET LIGHTING (5 LIGHTS @ 40 STREET LIGHTING (5 LIGHTS @ 40 111.000.68.542.68.47.00 38.85 2047-1494-3 STREET LIGHTING (2 LIGHTS @ 10 STREET LIGHTING (2 LIGHTS @ 10 111.000.68.542.68.47.00 9.88 Page: 47 vchlist Voucher List Page: 48 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202204 5/16/2013 037375 SNO CO PUD NO 1 (Continued) 2047-1495-0 STREET LIGHTING (26 LIGHTS @ 2 STREET LIGHTING (26 LIGHTS @ 2 111.000.68.542.68.47.00 133.94 Total: 21,212.47 202205 5/16/2013 063941 SNO CO SHERIFFS OFFICE 2013-1584 INV#2013-1584 - EDMONDS PD APR BOOKINGS - 55.83 @ $94.95 001.000.41.523.60.51.00 5,301.06 APR HOUSING - 364.67 @ $65.94 001.000.41.523.60.51.00 24,046.33 APR WORK RELEASE - 7.5 @ $44.3 001.000.41.523.60.51.00 332.33 2013-1584 CREDIT ON INVOICE #2013-1584 El CR 1 BOOKING 3/13 SCHURMAN 001.000.41.523.60.51.00 -94.95 CR 10 HOUSING DAYS@ $65.94 3/1 001.000.41.523.60.51.00 -659.40 Total: 28,925.37 202206 5/16/2013 063941 SNO CO SHERIFFS OFFICE APRIL 2013 APRIL 2013 INMATE MEDICAL - EDIT INMATE MEDICATION - APRIL 2013 001.000.41.523.60.31.00 63.85 INMATE HOSPITAL CARE - APR 201 001.000.41.523.60.41.00 103.04 Total: 166.89 202207 5/16/2013 006630 SNOHOMISH COUNTY 62231 APRIL SOLID WASTE FEES APRIL SOLID WASTE FEES 001.000.64.576.80.47.00 513.00 APRIL SOLID WASTE FEES 001.000.66.518.30.47.00 25.00 Total: 538.00 202208 5/16/2013 067809 SNOHOMISH COUNTY FINANCE 1000326186 1ST HALF 2013 INTEREST 800 MHZ 1st Half 2013 800 MHZ Billing - Intere Page: 48 vchlist Voucher List Page: 49 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202208 5/16/2013 067809 SNOHOMISH COUNTY FINANCE (Continued) 001.000.39.592.21.83.00 15,989.02 1000326187 1ST HALF 2013 SNO COM INTEREE 1st Half 2013 Sno Com Billing - Intere 001.000.39.592.22.83.00 4,375.79 Total: 20,364.81 202209 5/16/2013 038300 SOUND DISPOSAL CO 103583 CIVIC CENTER 250 5TH AVE N CIVIC CENTER 250 5TH AVE N 001.000.66.518.30.47.00 550.68 103585 FRANCES ANDERSON CENTER 70( FRANCES ANDERSON CENTER 70( 001.000.66.518.30.47.00 674.47 103586 SNO-ISLE LIBRARY 650 MAIN ST SNO-ISLE LIBRARY 650 MAIN ST 001.000.66.518.30.47.00 555.23 103588 CITY HALL 121 5TH AVE N CITY HALL 121 5TH AVE N 001.000.66.518.30.47.00 459.89 Total: 2,240.27 202210 5/16/2013 040430 STONEWAY ELECTRIC SUPPLY S100482351.001 Fac Maint - Lampholder Fac Maint - Lampholder 001.000.66.518.30.31.00 78.88 9.5% Sales Tax 001.000.66.518.30.31.00 7.49 S100482481.001 PS - Power Modulars PS - Power Modulars 001.000.66.518.30.31.00 2,321.43 9.5% Sales Tax 001.000.66.518.30.31.00 220.54 S100516749.001 Sr Center - Halogen Lamp Lites Sr Center - Halogen Lamp Lites 001.000.66.518.30.31.00 16.93 9.5% Sales Tax 001.000.66.518.30.31.00 1.61 Page: 49 vchlist Voucher List Page: 50 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202210 5/16/2013 040430 040430 STONEWAY ELECTRIC SUPPLY (Continued) Total: 2,646.88 202211 5/16/2013 040916 TC SPAN AMERICA 63670 SHIRTS FOR SHOW SHIRTS FOR SHOW 001.000.64.575.55.31.00 213.52 9.5% Sales Tax 001.000.64.575.55.31.00 20.29 Total: 233.81 202212 5/16/2013 009350 THE DAILY HERALD COMPANY 1818382 PLN20130012/Goffette legal notices. PLN20130012/Goffette legal notices. 001.000.62.558.60.44.00 68.80 1818599 PLN20130013/Sounview legal notice: PLN20130013/Sounview legal notice: 001.000.62.558.60.44.00 58.48 1819056 PLN29139922/Pine St. legal notices. PLN29139922/Pine St. legal notices. 001.000.62.558.60.44.00 84.28 Total: 211.56 202213 5/16/2013 065459 THE HERALD SUBSCRIPTION 10020498 Subscription for 5/31/13-5/30/14 7 da Subscription for 5/31/13-5/30/14 7 da 001.000.62.524.10.49.00 195.00 Total: 195.00 202214 5/16/2013 038315 THYSSENKRUPP ELEVATOR US53294 ELEVATOR MAINTENANCE SNO-ISI ELEVATOR MAINTENANCE SNO-ISI 001.000.66.518.30.48.00 940.05 9.5% Sales Tax 001.000.66.518.30.48.00 89.30 US53301 ELEVATOR MAINTENANCE F. ANDE ELEVATOR MAINTENANCE FRANC[ 001.000.66.518.30.48.00 948.45 9.5% Sales Tax 001.000.66.518.30.48.00 90.10 US53869 ELEVATOR MAINTENANCE CIVIC C Page: 50 vchlist Voucher List Page: 51 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202214 5/16/2013 038315 THYSSENKRUPP ELEVATOR (Continued) ELEVATOR MAINTENANCE CIVIC C 001.000.66.518.30.48.00 816.76 9.5% Sales Tax 001.000.66.518.30.48.00 77.59 US54073 ELEVATOR MAINTENANCE SENIOR ELEVATOR MAINTENANCE SENIOR 001.000.66.518.30.48.00 178.00 001.000.66.518.30.48.00 16.91 US54537 ELEVATOR PHONE MONITORING C ELEVATOR PHONE MONITORING C 001.000.66.518.30.48.00 48.13 US54608 ELEVATOR PHONE MONITORING L ELEVATOR PHONE MONITORING S 001.000.66.518.30.48.00 73.68 US54628 ELEVATOR PHONE MONITORING S ELEVATOR PHONE MONITORING S 001.000.66.518.30.48.00 14.48 Total: 3,293.45 202215 5/16/2013 073581 TRUAX, KAILEY Truax.05/09/13 E3JA.DOOR MONITOR KAILEY TRU E3JA.Door Monitor Kailey Truax 5/9/1 421.000.74.594.34.41.10 36.00 Total: 36.00 202216 5/16/2013 062693 US BANK 4675 WRPA PRE -CONFERENCE REGIST WRPA PRE -CONFERENCE REGIST 001.000.64.571.22.49.00 85.00 W RPA BANQUET TICKETS 001.000.64.571.22.49.00 90.00 GYM WIPES 001.000.64.575.54.31.00 86.08 ARTS ALLIANCE CONFERENCE RE 117.100.64.573.20.49.00 105.00 GYMNASTICS FUN WHEELS Page: 51 vchlist Voucher List Page: 52 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202216 5/16/2013 062693 US BANK (Continued) 001.000.64.575.55.31.00 92.96 GYMNASTICS CAT STEPS 001.000.64.575.55.31.00 19.15 GYMNASTICS STEP FUN 001.000.64.575.55.31.00 83.11 SPRING BALL 001.000.64.575.55.31.00 57.05 BOOKS FOR PRESCHOOL 001.000.64.575.56.31.00 8.41 TABLECOVERS FOR HEALTH/FITN 001.000.64.571.22.31.00 52.56 WHISTLES AND LANYARDS FOR P( 001.000.64.575.51.31.00 87.96 RESIN CHAIRS 001.000.64.575.51.31.00 124.57 CONQUER THE HILL AWARDS 001.000.64.571.22.31.00 503.68 GLOVES POOL 001.000.64.575.51.31.00 103.84 6254 HOTEL FOR WRPA CONFERENCE HOTEL FOR WRPA CONFERENCE 001.000.64.571.22.43.00 148.83 Total: 1,648.20 202217 5/16/2013 062693 US BANK 5923 PARKING AT SNO CO 4/16/13 Parking while attending Tourism 001.000.61.558.70.49.00 6.00 Total: 6.00 202218 5/16/2013 062693 US BANK 3181 INV#3181 05/06/13 - EDMONDS PD MOUNTING CARD READERS 001.000.41.521.22.35.00 14.06 FOOD/COMBAT ETHICS CLASS 001.000.41.521.40.31.00 19.96 MEAL/NEW WORLD-BARD/COLLIN2 Page: 52 vchlist Voucher List Page: 53 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor 202218 5/16/2013 062693 US BANK Invoice PO # Description/Account Amount (Continued) 001.000.41.521.40.43.00 61.70 TAXI/NEW WLD-BARD/COLLINS 001.000.41.521.40.43.00 79.00 PARKING/NEW WORLD-BARD/COL 001.000.41.521.40.43.00 38.04 TLO SEARCHES 4/2013 001.000.41.521.21.41.00 19.75 CABLE/PLUG/TAPE 001.000.41.521.22.35.00 9.10 3181-CR #3181 US BANK -REFUND HOTEL FI HOTEL DEP. FRAUSTO 05/08/13 001.000.41.521.40.43.00 -77.00 3314 INV#3314 05/06/13 - EDMONDS PD PARKING/SUBPOENA 5/3/13 001.000.41.521.10.43.00 6.00 3520 INV#3520 05/06/13 - EDMONDS PD FEDEX CHG #13-0973,0978,1158 001.000.41.521.10.42.00 10.53 FEDEX CHG #13-1036 001.000.41.521.10.42.00 9.78 FEDEX CHG #13-1332,1333,1272 001.000.41.521.10.42.00 13.01 MEAL/WSPCA K9-MCCLURE/HAWL 001.000.41.521.40.43.00 13.21 FUEL/WSPCA K9-MCCLURE/HAWLI 001.000.41.521.40.43.00 41.27 MEAL/WSPCA K9-MCCLURE/HAWL 001.000.41.521.40.43.00 36.69 NAMOA-MTCYCL RESV - HARBINS( 001.000.41.521.40.43.00 8.50 NAMOA-MTCYCL RESV - ROTH 001.000.41.521.40.43.00 8.50 7914 INV#7914 05/06/13 - EDMONDS PD LUNCHES FOR ORAL BOARD 4/10/' Page: 53 vchlist Voucher List Page: 54 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202218 5/16/2013 062693 US BANK (Continued) 001.000.41.521.10.31.00 26.98 LUNCHES FOR ORAL BOARD 4/11/' 001.000.41.521.10.31.00 30.33 REG. WAPRO CONF-BROMAN 001.000.41.521.40.49.00 125.00 ATTY LUNCH ARBITRATION 4/24/13 001.000.41.521.10.31.00 17.41 RENEW SPOKEO SUBSCRIPTION 001.000.41.521.21.41.00 35.40 Total: 547.22 202219 5/16/2013 062693 US BANK 3249 POSTAGE FOR MAILING PASSPOR' POSTAGE FOR MAILING PASSPOR' 001.000.23.512.50.42.00 60.60 Total: 60.60 202220 5/16/2013 062693 US BANK 3470 DOMAIN NAME REGISTRATION REI BulkRegister domain name registratic 001.000.31.518.88.49.00 55.80 5179 LIFESIZE MAINT,LAPTOP MEMORY CDW Government - 10m Singlemode 001.000.31.518.88.31.00 77.68 ACT WAURISA- 2013 Washington G 001.000.31.518.88.49.00 210.00 TigerDirect.com - BTI replacement 001.000.31.518.88.35.00 42.26 Experts Exchange.com - IT Solutions 001.000.31.518.88.49.00 12.95 Newegg.com - Team 8GB 204-pin DE 001.000.31.518.88.48.00 889.76 EMV online order - iP phone 001.000.23.512.50.49.00 319.66 City of Edmonds P&R - IT testing 001.000.31.518.88.49.00 1.00 5179 REFERENCE 747170531291312603! Page: 54 vchlist Voucher List Page: 55 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202220 5/16/2013 062693 US BANK (Continued) Credit on account for City of Edmond: 001.000.31.518.88.49.00 -1.00 Total: 1,608.11 202221 5/16/2013 062693 US BANK 3644 CITY PARKS AWARDS City Parks Awards Banquet 001.000.21.513.10.43.00 158.65 EASC State of Station Address 001.000.21.513.10.49.00 25.00 Foam core board and markers 001.000.21.513.10.31.00 17.82 Spray adhesive 001.000.21.513.10.31.00 6.32 EASC Annual Meeting 001.000.21.513.10.49.00 50.00 3686 APRIL MAYOR'S LUNCHEON April Mayor's Luncheon 001.000.21.513.10.43.00 8.56 Total : 266.35 202222 5/16/2013 062693 US BANK 3389 Software program for Council Asst to Software program for Council Asst to 001.000.11.511.60.49.00 32.81 Total: 32.81 202223 5/16/2013 062693 US BANK 3447 Craigslit recruitmeng P & R seasonal Craigslit recruitmeng P & R seasonal 001.000.22.518.10.44.00 50.00 Craigslist recruitment advertising 001.000.22.518.10.44.00 25.00 Badging software 001.000.22.518.10.49.00 142.56 Craigslist recruitment advertising P & 001.000.22.518.10.44.00 50.00 Indeed recruitment advertising Page: 55 vchlist Voucher List Page: 56 05/16/2013 9:31:24AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 202223 5/16/2013 062693 US BANK (Continued) 001.000.22.518.10.44.00 3.98 Total: 271.54 202224 5/16/2013 068724 US HEALTHWORKS MED GROUP OF WF 0476656-WA INV 0476656-WA EDMONDS PD - GI RESPIRATOR QUEST - GREENMUN 001.000.41.521.40.41.00 32.00 Total: 32.00 202225 5/16/2013 044960 UTILITIES UNDERGROUND LOC CTR 3040118 UTILITIES UNDERGROUND LOCATI UTILITIES UNDERGROUND LOCATI 421.000.74.534.80.41.00 79.73 UTILITIES UNDERGROUND LOCATI 422.000.72.531.90.41.00 79.73 UTILITIES UNDERGROUND LOCATI 423.000.75.535.80.41.00 82.14 Total: 241.60 202226 5/16/2013 069836 VOLT SERVICE GROUP 29182933 WWTP - OFFICE ASSISTANT WWTP - OFFICE ASSISTANT 423.000.76.535.80.41.00 494.91 Total: 494.91 202227 5/16/2013 051050 WYATT, ARTHUR D 48 LEOFF reimbursement deductibles LEOFF reimbursement deductibles 009.000.39.517.37.23.00 96.19 Total: 96.19 152 Vouchers for bank code : usbank Bank total : 528,626.65 152 Vouchers in this report Total vouchers : 528,626.65 Page: 56 PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Proiect Title Number Number FAC Edmonds Museum Exterior Repairs Project c327 EOLA FAC Senior Center Roof Repairs c332 EOLB General SR99 Enhancement Program c238 E6MA General SR104 Telecommunications Conduit Crossing c372 ElEA PM Dayton Street Plaza c276 E7MA PM Fourth Avenue Cultural Corridor c282 EBMA PM Interurban Trail c146 E2DB PM Marina Beach Additional Parking c290 EBMB PM Senior Center Parking Lot & Landscaping Improvements c321 E9MA STM 2012 Citywide Storm Drainage Improvements c382 E2FE STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1 FM STM Edmonds Marsh Feasibility Study c380 E2FC STM NPDES m013 E7FG STM Perrinville Creek Culvert Replacement c376 E1 FN STM Public Facilities Water Quality Upgrades c339 E1 FD STM Storm Contribution to Transportation Projects c341 E1 FF STM Stormwater Development Review Support (NPDES Capacity) c349 E1 FH STM Stormwater GIS Support c326 EOFC STM SW Edmonds-105th/106th Ave W Storm Improvements c336 E1 FA STM Talbot Road/Perrinville Creek Drainage Improvements c307 E9FB STM Lake Ballinger Associated Projects 2012 c381 E2FD STM North Talbot Road Drainage Improvements c378 E2FA STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STR 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade c329 EOAA STR 2009 Street Overlay Program c294 E9CA STR 2011 Residential Neighborhood Traffic Calming c343 E1AB STR 226th Street Walkway Project c312 E9DA STR 228th St. SW Corridor Improvements i005 E7AC STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STR 76th Avenue West/75th Place West Walkway Project c245 E6DA STR 9th Avenue Improvement Project c392 E2AB STR Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project c256 E6DB STR Five Corners Roundabout (212th Street SW @ 84th Avenue W) c342 E1AA STR Main Street Lighting and Sidewalk Enhancements c265 E7AA Revised 5/16/2013 PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Proiect Title Number Number STR Shell Valley Emergency Access Road c268 E7CB STR Sunset Walkway Improvements c354 E1 DA STR Transportation Plan Update c391 E2AA SWR 2012 Sanitary Sewer Comp Plan Update c369 E2GA SWR 2013 Sewerline Replacement Project c398 E3GA SWR Alder/Dellwood/Beach PI/224th St. Sewer Replacement c347 E1GA SWR Alder Sanitary Sewer Pipe Rehabilitation c390 E2GB SWR BNSF Double Track Project c300 EBGC SWR City -Wide Sewer Improvements c301 EBGD SWR Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08) c298 EBGA SWR OVD Sewer Lateral Improvements c142 E3GB SWR Sewer Lift Station Rehabilitation Design c304 E9GA WTR Sewer, Water, Stormwater Revenue Requirements Update c370 E1GB WTR 2010 Waterline Replacement Program c363 EOJA WTR 2011 Waterline Replacement Program c333 E1JA WTR 2012 Waterline Overlay Program c388 E2CA WTR 2012 Waterline Replacement Program c340 E1JE WTR 2013 Waterline Replacement Program c397 E3JA WTR 5th Avenue Overlay Project c399 E2CC WTR 76th Ave W Waterline Extension with Lynnwood c344 E1JB WTR AWD Intertie and Reservoir Improvements c324 EOIA WTR Edmonds General Facilities Charge Study c345 E1JC WTR Main Street Watermain c375 E1JK WTR OVD Watermain Improvements c141 E3JB WTR Pioneer Way Road Repair c389 E2CB WTR PRV Station 11 and 12 Abandonment c346 E1JD Revised 5/16/2013 PROJECT NUMBERS (By Engineering Number) Engineering Project Project Accounting Funding Number Number Protect Title WWTP N/A c385 WWTP Switchgear Upgrade EOAA c329 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade STM EOFC c326 Stormwater GIS Support KWTR EOIA c324 AWD Intertie and Reservoir Improvements WTR EOJA c363 2010 Waterline Replacement Program OLAr c32 Edmonds Museum Exterior Repairs Project FAC EOLB c332 Senior Center Roof Repairs S ers Roundabout (212th Street Sa@ 84th Avenue W) STIR E1AB c343 2011 Residential Neiahborhood Traffic Calmina 76th Ave W at 212th St SW Intersection Improvements STIR E1DA c354 Sunset Wal SR104 Telecommunications Conduit Crossing STM E1 FA c336 SW Edmonds-1 05th/1 06th Ave W Storm Improvements Public Facilities Water Quality Upgrades STM E1 FF c341 Storm Contribution to Transportation Projects tormwater Development Review Support (NPDES Capacity) STM E1 FM c374 Dayton Street & SR104 Storm Drainage Alternatives E1 FN rrinville Creek Culvert Replacement SWR E1GA c347 2012 Sewermain-Alder/Dellwood/Beach PI/224th St. Sewer Replacement Waterlitormwater Revenue Requirements Update nowSewer, WTR E1JA c333 2011 Waterline Replacement Program 76th Ave W Waterline Extension with nwood WTR E1JC c345 Edmonds General Facilities Charge Study 1111�PRV Station 11 a Bandon WTR E1JE c340 2012 Waterline Replacement Program E1JK In Street Watermain STIR E2AA c391 Transportation Plan Update 9th Avenue Improvement Project STIR E2AC c404 Citywide Safety Improvements E2AD Hwy 99 Enhancements (Phase III) WTR E2CA c388 2012 Waterline Overlay Program Pioneer Way Road Repai STIR E2CC c399 5th Ave Overlav Proiect STM E2FA STM E2FC Revised 5/16/2013 c378 North Talbot Road Draina SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c380 Edmonds Marsh Feasibility Study PROJECT NUMBERS (By Engineering Number) Engineering Protect Funding Number STM E2FE SWR E2GB EYA STM E3FB Project Accounting Number Project Title c381 Lake Ballinger Associated Projects 2012 c382 2012 Citywide Storm Drainage Improvements c369J&12 Sanitary Sewer Comp Plan Update c390 Alder Sanitary Sewer Pipe Rehabilitation c406 1%013 Citywide Drainage Replacement c407 2013 Lake Ballinger Basin Study & Associated Projects AW E3FC c408 ��reek Stor�v Reductrofit Sfudy STM EYD c409 Dayton Street Storm Improvements (6th Ave - 8th Ave) orthstream Pipe Abandonement on Puget Drive SWR E3GA c398 2013 Sewerline Replacement Project OVD Sewer Lateral Improvements * _ WTR E3JA c397 2013 Waterline Replacement Program OVD Watermain Improvements W STIR E61DA c245 76th Avenue West/75th Place West Walkway Project c256 Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project General E6MA c238 SR99 Enhancement Program E7AA Main Street LightipiLand Sidewalk Enhancements STIR E7AC i005 228th St. SW Corridor Improvements _ E7CB hell Valley Emergency Ak. STM E7FG m013 NPDES E7MA 15ayton Street Plaza SWR E8GA c298 Lift Station 2 Improvements (Separated from Us 13 - 09/01/08) E8GC NSF Double Track Project SWR E8GD c301 City -Wide Sewer Improvements PM E8MA ourth Avenue Cultural Corridor PM E8MB c290 Marina Beach Additional Parking 2009 Street Overlay Program STIR E91DA c312 226th Street Walkway Project c307 Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation SWR E9GA c304 Sewer Lift Station Rehabilitation Design Senior Center Parking Lot & Landscaping Improvements Revised 5/16/2013 PROJECT NUMBERS (By New Project Accounting Number) Project Engineering Accounting Project Funding Number Number Project Title WTR c141 E3JB OVD Watermain Improvements SWR c142 E3GB OVD Sewer Lateral Improvements PM c146 E2DB Interurban Trail General c238 E6MA SR99 Enhancement Program STIR c245 E6DA 76th Avenue West/75th Place West Walkway Project STIR c256 E6DB Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project STIR c265 E7AA Main Street Lighting and Sidewalk Enhancements STIR c268 E7CB Shell Valley Emergency Access Road PM c276 E7MA Dayton Street Plaza PM c282 EBMA Fourth Avenue Cultural Corridor PM c290 EBMB Marina Beach Additional Parking STIR c294 E9CA 2009 Street Overlay Program SWR c298 EBGA Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08) SWR c300 EBGC BNSF Double Track Project SWR c301 EBGD City -Wide Sewer Improvements SWR c304 E9GA Sewer Lift Station Rehabilitation Design STM c307 E9FB Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation STIR c312 E9DA 226th Street Walkway Project PM c321 E9MA Senior Center Parking Lot & Landscaping Improvements WTR c324 EOIA AWD Intertie and Reservoir Improvements STM c326 EOFC Stormwater GIS Support FAC c327 EOLA Edmonds Museum Exterior Repairs Project STIR c329 EOAA 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade FAC c332 EOLB Senior Center Roof Repairs WTR c333 E1JA 2011 Waterline Replacement Program STM c336 E1 FA SW Edmonds-105th/106th Ave W Storm Improvements STM c339 E1 FD Public Facilities Water Quality Upgrades WTR c340 E1JE 2012 Waterline Replacement Program STM c341 E1 FF Storm Contribution to Transportation Projects STR c342 E1AA Five Corners Roundabout (212th Street SW @ 84th Avenue W) STIR c343 E1AB 2011 Residential Neighborhood Traffic Calming WTR c344 E1JB 76th Ave W Waterline Extension with Lynnwood WTR c345 E1JC Edmonds General Facilities Charge Study Revised 5/16/2013 PROJECT NUMBERS (By New Project Accounting Number) Project Accounting Funding Number WTR c346 SWR c347 STM c349 STIR c354 WTR c363 STIR c368 SWR c369 WTR c370 General c372 STM c374 WTR c375 STM c376 STM c378 STM c379 STM c380 STM c381 STM c382 WWTP c385 WTR c388 WTR c389 SWR c390 STIR c391 STIR c392 WTR c397 SWR c398 STIR c399 STIR c404 STIR c405 STM c406 STM c407 STM c408 STM c409 STM c410 STIR i005 Revised 5/16/2013 Enaineerin Protect Number E1JD E1 GA E1FH E1 DA EOJA E 1 CA E2GA E1GB E 1 EA E1FM E1JK E1FN E2FA E2FB E2FC E2FD E2FE N/A E2CA E2CB E2GB E2AA E2AB E3JA E3GA E2CC E2AC E2AD E YA E3FB E3FC E3FD E3FE E7AC Project Title PRV Station 11 and 12 Abandonment 2012 Sewermain-Alder/Dellwood/Beach PI/224th St. Sewer Replacement Stormwater Development Review Support (NPDES Capacity) Sunset Walkway Improvements 2010 Waterline Replacement Program 76th Ave W at 212th St SW Intersection Improvements 2012 Sanitary Sewer Comp Plan Update Sewer, Water, Stormwater Revenue Requirements Update SR104 Telecommunications Conduit Crossing Dayton Street & SR104 Storm Drainage Alternatives Main Street Watermain Perrinville Creek Culvert Replacement North Talbot Road Drainage Improvements SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System Edmonds Marsh Feasibility Study Lake Ballinger Associated Projects 2012 2012 Citywide Storm Drainage Improvements WWTP Switchgear Upgrade 2012 Waterline Overlay Program Pioneer Way Road Repair Alder Sanitary Sewer Pipe Rehabilitation Transportation Plan Update 9th Avenue Improvement Project 2013 Waterline Replacement Program 2013 Sewerline Replacement Project 5th Ave Overlay Project Citywide Safety Improvements Hwy 99 Enhancements (Phase III) 2013 Citywide Drainage Replacement 2013 Lake Ballinger Basin Study & Associated Projects Perrinville Creek Stormwater Flow Reduction Retrofit Study Dayton Street Storm Improvements (6th Ave - 8th Ave) Northstream Pipe Abandonement on Puget Drive 228th St. SW Corridor Improvements PROJECT NUMBERS (By New Project Accounting Number) Project Engineering Accounting Project Funding Number Number Project Title STM m013 E7FG NPDES Revised 5/16/2013 PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Proiect Title Number Number STR 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade c329 EOAA STR 2009 Street Overlay Program c294 E9CA WTR 2010 Waterline Replacement Program c363 EOJA STR 2011 Residential Neighborhood Traffic Calming c343 E1AB WTR 2011 Waterline Replacement Program c333 E1JA STM 2012 Citywide Storm Drainage Improvements c382 E2FE SWR 2012 Sanitary Sewer Comp Plan Update c369 E2GA SWR 2012 Sewermain-Alder/Dellwood/Beach PI/224th St. Sewer Replacement c347 E1GA WTR 2012 Waterline Overlay Program c388 E2CA WTR 2012 Waterline Replacement Program c340 E1JE STM 2013 Citywide Drainage Replacement c406 E3FA STM 2013 Lake Ballinger Basin Study & Associated Projects c407 E3FB SWR 2013 Sewerline Replacement Project c398 E3GA WTR 2013 Waterline Replacement Program c397 E3JA STR 226th Street Walkway Project c312 E9DA STR 228th St. SW Corridor Improvements i005 E7AC STR 5th Ave Overlay Project c399 E2CC STR 76th Ave W at 212th St SW Intersection Improvements c368 E1 CA WTR 76th Ave W Waterline Extension with Lynnwood c344 E1JB STR 76th Avenue West/75th Place West Walkway Project c245 E6DA STR 9th Avenue Improvement Project c392 E2AB SWR Alder Sanitary Sewer Pipe Rehabilitation c390 E2GB WTR AWD Intertie and Reservoir Improvements c324 EOIA SWR BNSF Double Track Project c300 EBGC STR Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project c256 E6DB STR Citywide Safety Improvements c404 E2AC SWR City -Wide Sewer Improvements c301 EBGD STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1 FM PM Dayton Street Plaza c276 E7MA STM Dayton Street Storm Improvements (6th Ave - 8th Ave) c409 E3FD WTR Edmonds General Facilities Charge Study c345 E1JC STM Edmonds Marsh Feasibility Study c380 E2FC FAC Edmonds Museum Exterior Repairs Project c327 EOLA STR Five Corners Roundabout (212th Street SW @ 84th Avenue W) c342 E1AA Revised 5/16/2013 PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Proiect Title Number Number PM Fourth Avenue Cultural Corridor c282 EBMA STR Hwy 99 Enhancements (Phase III) c405 E2AD PM Interurban Trail c146 E2DB STM Lake Ballinger Associated Projects 2012 c381 E2FD SWR Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08) c298 EBGA STR Main Street Lighting and Sidewalk Enhancements c265 E7AA WTR Main Street Watermain c375 E1JK PM Marina Beach Additional Parking c290 EBMB STM North Talbot Road Drainage Improvements c378 E2FA STM Northstream Pipe Abandonement on Puget Drive c410 E3FE STM NPDES m013 E7FG SWR OVD Sewer Lateral Improvements c142 E3GB WTR OVD Watermain Improvements c141 E3JB STM Perrinville Creek Culvert Replacement c376 E1 FN STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC WTR Pioneer Way Road Repair c389 E2CB WTR PRV Station 11 and 12 Abandonment c346 E1JD STM Public Facilities Water Quality Upgrades c339 E1 FD PM Senior Center Parking Lot & Landscaping Improvements c321 E9MA FAC Senior Center Roof Repairs c332 EOLB SWR Sewer Lift Station Rehabilitation Design c304 E9GA WTR Sewer, Water, Stormwater Revenue Requirements Update c370 E1GB STR Shell Valley Emergency Access Road c268 E7CB General SR104 Telecommunications Conduit Crossing c372 ElEA General SR99 Enhancement Program c238 E6MA STM Storm Contribution to Transportation Projects c341 E1 FF STM Stormwater Development Review Support (NPDES Capacity) c349 E1 FH STM Stormwater GIS Support c326 EOFC STR Sunset Walkway Improvements c354 E1 DA STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/106th Ave W Storm Improvements c336 E1 FA WWTP WWTP Switchgear Upgrade c385 N/A STM Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation c307 E9FB STR Transportation Plan Update c391 E2AA Revised 5/16/2013 PROJECT NUMBERS (Phase and Task Numbers) Phases and Tasks (Enaineerina Division Phase Title ct Construction ds Design pl Preliminary sa Site Acquisition & Prep st Study ro Right -of -Way Task Title 196 Traffic Engineering & Studies 197 MAIT 198 CTR 199 Engineering Plans & Services 950 Engineering Staff Time 970 Construction Management 981 Contract 990 Miscellaneous 991 Retainage stm Engineering Staff Time -Storm str Engineering Staff Time -Street swr Engineering Staff Time -Sewer wtr Engineering Staff Time -Water prk Engineering Staff Time -Park Payroll Earnings Summary Report City of Edmonds Pay Period: 613 (05/01/2013 to 05/15/2013) Hour Type Hour Class Description Hours Amount 121 SICK SICK LEAVE 530.01 17,517.84 122 VACATION VACATION 1,107.99 37,691.73 123 HOLIDAY HOLIDAY HOURS 71.50 2,111.68 124 HOLIDAY FLOATER HOLIDAY 79.00 2,330.37 125 COMP HOURS COMPENSATORY TIME 202.88 6,745.16 130 COMP HOURS Holiday Compensation Used 12.62 437.09 131 MILITARY MILITARY LEAVE 10.00 381.76 141 BEREAVEMENT BEREAVEMENT 8.00 528.82 150 REGULAR HOURS Kelly Day Used 72.00 2,511.27 155 COMP HOURS COMPTIME AUTO PAY 83.26 3,741.81 160 VACATION MANAGEMENT LEAVE 25.00 1,312.37 190 REGULAR HOURS REGULAR HOURS 15,409.75 513,443.37 195 REGULAR HOURS ADMINISTRATIVE LEAVE 88.00 3,089.58 196 REGULAR HOURS LIGHT DUTY 42.00 1,754.00 215 OVERTIME HOURS WATER WATCH STANDBY 36.00 1,688.71 216 MISCELLANEOUS STANDBY TREATMENT PLANT 14.00 1,284.92 220 OVERTIME HOURS OVERTIME 1.5 184.25 10,659.99 225 OVERTIME HOURS OVERTIME -DOUBLE 6.25 396.37 410 MISCELLANEOUS WORKING OUT OF CLASS 0.00 163.60 411 SHIFT DIFFERENTIAL SHIFT DIFFERENTIAL 0.00 892.52 600 RETROACTIVE PAY RETROACTIVE PAY 0.00 2,667.99 602 COMP HOURS ACCRUED COMP 74.00 0.00 604 COMP HOURS ACCRUED COMP TIME 102.75 0.00 900 VACATION ACCRUED VACATION -30.00 0.00 901 SICK ACCRUED SICK LEAVE 20.47 0.00 acc MISCELLANEOUS ACCREDITATION PAY 0.00 23.56 acs MISCELLANEOUS ACCRED/POLICE SUPPORT 0.00 159.69 boc MISCELLANEOUS BOC II Certification 0.00 80.05 cpl MISCELLANEOUS TRAINING CORPORAL 0.00 137.44 crt MISCELLANEOUS CERTIFICATION III PAY 0.00 513.04 det MISCELLANEOUS DETECTIVE PAY 0.00 95.89 det4 MISCELLANEOUS Detective 4% 0.00 795.84 ed1 EDUCATION PAY EDUCATION PAY 2% 0.00 722.30 ed2 EDUCATION PAY EDUCATION PAY 4% 0.00 834.14 05/16/2013 Page 1 of 2 Payroll Earnings Summary Report City of Edmonds Pay Period: 613 (05/01/2013 to 05/15/2013) Hour Type Hour Class Description Hours Amount ed3 EDUCATION PAY EDUCATION PAY 6% 0.00 4,920.31 fmis SICK FAMILY MEDICAL/SICK 182.00 6,455.81 k9 MISCELLANEOUS K-9 PAY 0.00 211.31 Iq1 LONGEVITY PAY LONGEVITY PAY 2% 0.00 1,928.00 Iq2 LONGEVITY PAY LONGEVITY PAY 4% 0.00 1,518.30 Iq3 LONGEVITY PAY LONGEVITY 6% 0.00 4,669.31 Iq4 LONGEVITY Longevity 1 % 0.00 393.48 Iq5 LONGEVITY Longevity 3% 0.00 66.98 Iq6 LONGEVITY Longevity .5% 0.00 225.96 Iq7 LONGEVITY Longevity 1.5% 0.00 604.09 Iqh LONGEVITY Longevity Hourly 0.00 0.00 mtc MISCELLANEOUS MOTORCYCLE PAY 0.00 191.78 ooc MISCELLANEOUS 5% OUT OF CLASS 0.00 239.28 pds MISCELLANEOUS Public Disclosure Specialist 0.00 44.66 phv MISCELLANEOUS PHYSICAL FITNESS PAY 0.00 1,665.12 prof MISCELLANEOUS PROFESSIONAL STANDARDS SER 0.00 147.00 sdp MISCELLANEOUS SPECIAL DUTY PAY 5% 0.00 290.85 sqt MISCELLANEOUS ADMINISTRATIVE SERGEANT 0.00 147.00 traf MISCELLANEOUS TRAFFIC 0.00 302.03 18,331.73 $638,734.17 Total Net Pay: $438,176.54 05/16/2013 Page 2 of 2 Benefit Checks Summary Report City of Edmonds Pay Period: 613 - 05/01/2013 to 05/15/2013 Bank: usbank - US Bank Check # Date Payee # Name Check Amt Direct Deposit 60210 05/20/2013 pb NATIONWIDE RETIREMENT SOLUTION 3,241.05 0.00 60211 05/20/2013 teams TEAMSTERS LOCAL 763 4,313.68 0.00 60212 05/20/2013 icma VANTAGE TRANSFER AGENTS 304884 2,215.57 0.00 60213 05/20/2013 wadc WASHINGTON STATE TREASURER 15,800.50 0.00 60206 05/20/2013 mebt AST TTEE 73,948.30 0.00 60207 05/20/2013 epoa2 EPOA-POLICE 2,088.00 0.00 60208 05/20/2013 epoa3 EPOA-POLICE SUPPORT 301.50 0.00 60209 05/20/2013 flex FLEX -PLAN SERVICES, INC 483.83 0.00 102,392.43 0.00 Bank: wire - US BANK Check # Date Payee # Name Check Amt Direct Deposit 2007 05/20/2013 front FRONTIER BANK 85,552.76 0.00 2009 05/20/2013 flex FLEX -PLAN SERVICES, INC 164.40 0.00 2010 05/20/2013 oe OFFICE OF SUPPORT ENFORCEMENT 208.50 0.00 85,925.66 0.00 Grand Totals: 188,318.09 0.00 5/16/2013 Page 1 of 1 vchlist Voucher List Page: 1 05/16/2013 1:10:34PM City of Edmonds Bank code : usbank Voucher Date Vendor 202228 5/16/2013 069120 AST CAPITAL TRUST COMPANY 1 Vouchers for bank code : usbank 1 Vouchers in this report Invoice PO # Description/Account 05-20 MEBT 05-20-13 MEBT MEBTA less the $23.50 submitted twi 811.000.231.520 Total Bank total Total vouchers Amount 2,063.34 2,063.34 2,063.34 2,063.34 Page: 1 AM-5731 City Council Meeting Meeting Date: 05/21/2013 Time: Consent Submitted By: Linda Hynd Department: Review Committee: Type: City Clerk's Office Action Information Committee Action: 4. E. Subject Title Acknowledge receipt of two Claims for Damages, one from Bill Stapleton ($290.73) and the other from Allstate Insurance Company for $15,438.00. Recommendation Acknowledge receipt of the Claims for Damages by minute entry. Previous Council Action N/A Narrative Claims for Damages has been received from the following: Bill Stapleton 16622 72nd Ave. W. Edmonds, WA. ($290.73) Allstate Insurance Company Huppert Law Firm AmericanWest Bank Tower 2722 Colby Avenue Suite 535 Everett, WA 98201 ($15,43 8.00) Attachments Stapleton Claim for Damages Allstate Claim for Damages Form Review Inbox Reviewed By Date Mayor Dave Earling 05/16/2013 10:32 AM Finalize for Agenda Form Started By: Linda Hynd Final Approval Date: 05/16/2013 Sandy Chase 05/16/2013 11:41 AM Started On: 05/07/2013 11:01 AM RECEIVED CITY OF EDMONDS MAY 0 7 2013 CLAIM FOR DAMAGES FORM ED W OW,$OR L� Received by City f 10 ; .ram - ow Please take note that G1 ` 1 ram\ `� , who currently res4;6ides at 1 mil ��' o l , mailing address L ,home phone #4 a ���1 work phone #•: 6 d - P, nd who resided at -tlt at the time of the occurrenc and whose. date of birth is C1 1d , is claiming damages against YYUIAIn the sure of $ arising out of the following circumstances listed below. DATE OF OCCURRENCE: l _ r , TIME: LOCATION OF OCCURRENCE: DESCRIPTION: (attach an extra sheet for additional information, if needed) 2. Provide a list of witnesses, if applicable, to the occurrence including names, addresses, and phone numbers. 3. Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair.. 4. Have you submitted a claim for damages to your insurance company? If so, please provide the name of the insurance company: and the policy #: License Plate # Type Auto: Yes No * * ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY * * Driver License # (year) (make) DRIVER: (model) OWNER: Address: Address: Phone#: Phone#: Passengers: Name: Name: Address: Address: Form Revised 07/16/09 Page 1 of 2 * * NOTE: THIS FORM MUST BE SIGNED AND NOTARIZED * * being first duly sworn, depose a& -- the claimant for the above described; that I have read the above claim, know the contents thereof and believe the X Signature of Claimant(s) State of Washington County of -�1-1 /i. - I certify that I know or have satisfactory evidence that.8, j/ .Sttg02A/0 W is the person who appeared before me, and said person acknowledged that (he/she) signed this instrument and acknowledged it to be (his/her) free and voluntary act for the uses and purposes mentioned in the instrument. 30 Dated: .5' 7- /,� �'\ON aiP`""��`�rr�i Signature :U Title � My appointment expires: 4e - / i - / ``4,���:'oF„�AsN.�'�'�o~� Please present the completed claim form to: City Clerk's Office City of Edmonds 121 5th Avenue North Edmonds, WA, 98020 8:00 a.m. to 4:30 p.m. Form Revised 07/16/09 Page 2 of 2 RECEIVED MAR 0 9 2013 EDMOMmam CITY OF EDMONDS CLAIM FOR DAMAGES FORM Date Claim Form Received by City J� =Z 1zi- 1 CIA VJ, - �/ Please take note that )g6kA�e t.*. L i415D LAF a ffe,-Mp��kAA/Jkkcurrently resides at $��,�N� Ale . L� ,C thbNiYs, WA (6026 _. malliPt n dress 5I wV- AII ' e � home phone # - a� , wor phone # - , and who resided at Gat the time of the occurrence and whose date of birth is R-a? - jgg1 , is claiming damages against 01,is, of J-�ny�,rz7)S in the sum of $ i .�3�.00 arising out of the following circumstances listed below DATE OF OCCURRENCE: 0-3 `11 - ,'20 I ( TIME: VM %p LOCATION OF OCCURRENCE-'6 P. �V/ OTc AMjc1J A . C of ()tsh�� Li) A . DESCRIPTION: Describe the conduct and circumstance that brought about the or damage Also describe the injury or damage 5E YVlaiU5A. �Ii A Ve ide, 1 Aoa no, i, n ', bra �%- Ln,V1,ecr.G - MariAe,,,nl/R {Ms_ Ia Dirt r r • IlrVA,1 bAi1k:, 0 Ail,-1 (attach an extra sheet for additional information, if needed) Provide a list of witnesses, it applicable, to the occurrence including names, addresses, and phone numbers Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair Have you submitted a claim for damages to your insurance company? Yes No If so, please provide the name of the insurance company: AI ( AAt -TN ;,yu Arun y,- "pmu y and the policy # 0o0gn'l30,C) * * ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY' * License Plate # b -p Driver License # Type Auto: 1�00I ArA)y'►Q__ if" (year) (make) (model) DRIVER. rJALM ALA A)OWNER: Address: 5_:3%/ ,Ix-p Ave, Address: LAM611J,-K WA D Phone#: y25 -2Y - 5D Al Phone#: Passengers: A Name: �1�A� mAP Cr�N(A ' C�t`��(y Name: Address: _��1Y11�_ Address � AVYL �-- - inge-flPN fflAt 1Ebl, rc - Donn Rai iced 0711 n109 Pad c 1 ()C 2 NOTE: THIS FORM MUST BE SIGNED AND NOTARIZED " ' c being first duly sworn, depose and say that I am " ti e claimant for the above described; that I have read the f1ve claim, know the contents thereof and believe the same to b tr ie X Signature of Claimant(s) State of Washington County of Si�D��l,titl'1►5�� I certify that I know or have satisfactory evidence thatSVWLl I-I►w _ is the person who appeared before me, and said person acknowledged that (he/she) signed this instrument and acknowledged it to be (his,lher) free and voluntary act for the uses and purposes mentioned in the instrument Dated P,�t� ' i- 7G 13 Si nature iYl h 4t ,,, d i {�� Q 1n.Ol 1 C ✓ �1'l� i �� �� D � ��l�J �1 t ��Ll � Title �� Q yy�� __ _ My appointment expires. I CTDY ► l DrD 1 -7 Please present the completed claim form to: City Clerk's Office City of Edmonds 121 5th Avenue North Edmonds, WA. 98020 8:00 a.m. to 4:30 p.m. Notary Pub— 1'�'_ic� State of Washington DAWN C HOLMES My COMMISSION EXPIRES Apri 15, 2017 Form Revised 07/1 n/09 Page 2 o1 AM-5767 City Council Meeting Meeting Date: 05/21/2013 Time: Consent Submitted For: Dave Earling Department: Mayor's Office Review Committee: Type: Action Information Submitted By: Committee Action: 4. F. Carolyn LaFave Subject Title Approval of list of Edmonds' Businesses applying for renewal of their liquor license with the Washington State Liquor Control Board, May 2013 Recommendation Please approve the list of Edmonds' businesses applying for renewal of their WSLCB licenses. Previous Council Action Narrative The City Clerk's Office, the Police Department, and the Mayor's Office have reviewed the attached list and have no concerns with the Washington State Liquor Control Board renewing the liquor licenses of the listed businesses with the following exceptions: Licensee #1 Guenther's Robin Hood Lanes -- business is CLOSED; and Licensee #5 Productos Hispanos Ruiz Inc -- business does not have a current City of Edmonds business license. A letter was sent to the business requesting immediate renewal of their business license. WSLCB May13 Attachments Form Review Inbox Reviewed By Date Finalize for Agenda Sandy Chase 05/15/2013 03:48 PM Mayor Dave Earling 05/16/2013 09:53 AM Form Started By: Carolyn LaFave Started On: 05/15/2013 03:25 PM Final Approval Date: 05/16/2013 � 60U6q Washington State Liquor Control Board PO Box 43098, 3000 Pacific Ave. SE, Olympia WA 98504-3098, (360) 664-1600 RECEIVED MAY 10 2013 OFFICE OF THE MAYOR MAYOR OF EDMONDS 121 5TH AVE NORTH EDMONDS. WA 98020 F: r ., Washington State a� Liquor Control Board PO Box 43098, 3000 Pacific Ave. SE, Olympia WA 98504-3098, (360) 664-1600 4 www.liq.wa.gov Fax #: (360) 753-2710 May 06, 2013 Dear Local Authority: RE: Liquor License Renewal Applications in Your Jurisdiction - Your Objection Opportunity Enclosed please find a list of liquor -licensed premises in your jurisdiction whose liquor licenses will expire in about 90 days. This is your opportunity to object to these license renewal requests as authorized by RCW 66.24.010 (8). 1) Objection to License Renewal To object to a liquor license renewal: fax or mail a letter to the Washington State Liquor Control Board (WSLCB) Licensing Division. This letter must: o Detail the reason(s) for your objection, including a statement of all the facts upon which your objection or objections are based. You may include attachments and supporting documents which contain or confirm the facts upon which your objections are based. o Please note that whether a hearing will be granted or not is within the Board's discretion per RCW 66.24.010 (8)(d). Your letter or fax of objection must be received by the Board's Licensing Division at least 30 days prior to the license expiration date. Iyouu need additional time you must request that in writing. Please be aware, however, that it is within the Board's discretion to grant or deny any requests for extension of time to submit objections. Your request for extension will be granted or denied in writing. If objections are not timely received, they will not be considered as part of the renewal process. A copy of your objection and any attachments and supporting materials will be made available to the licensee, therefore, it is the Local Authority's responsibility to redact any confidential or non-disclosable information (see RCW 42.56) prior to submission to the WSLCB. 2) Status of License While Objection Pending During the time an objection to a renewal is pending, the permanent liquor license is placed on hold. However, temporary licenses are regularly issued to the licensee until a final decision is made by the Board. 3) Procedure Following Licensing Division Receipt of Objection After we receive your objection, our licensing staff will prepare a report for review by the Licensing Director. The report will include your letter of objection, as well as any attachments and supporting documents you send. The Licensing Director will then decide to renew the liquor license, or to proceed with non -renewal. 4) Procedure if Board Does Not Renew License If the Board decides not to renew a license, we will notify the licensee in writing, stating the reason for this decision. The licensee also has the right to request a hearing to contest non -renewal of their liquor license. RCW 66.24.010 (8)(d). If the licensee makes a timely request for a hearing, we will notify you. The Board's Licensing Division will be required to present evidence at the hearing before an administrative law judge to support the non -renewal recommendation. You may present evidence in support of your objection or objections. The administrative law judge will consider all of the evidence and issue an initial order for the Board's review. The Board members have final authority to renew the liquor license and will enter a final order announcing their decision. 5) Procedure if Board Renews License Over Your Objection If the Board decides to renew the license over your objection, you will be notified in writing. At that time, you may be given an opportunity to request a hearing. An opportunity for a hearing is offered at the Board's discretion. If a hearing is held, you will be responsible for presenting evidence before an Administrative Law Judge in support of your objection to license renewal. The Board's Licensing Division will present evidence in support of license renewal. The Licensee may also participate and present evidence if the licensee desires. The administrative law judge will consider all of the evidence, and issue an initial order for the Board's review. The Board members have final authority to renew the liquor license and will enter a final order announcing their decision. For questions about this process, contact the WSLCB Licensing Division at (360) 664-1600 or email us at wslcb@liq.wa.gov. Sincerely, Man E. Rathbun Alan E. Rathbun, Director, Licensing and Regulation Division LIQ 864 07/10 C091080-2 WASHINGTON STATE LIQUOR CONTROL BOARD DATE: 05/06/2013 LICENSED ESTABLISHMENTS IN INCORPORATED AREAS CITY OF EDMONDS (BY ZIP CODE) FOR EXPIRATION DATE OF 20130831 LICENSE LICENSEE BUSINESS NAME AND ADDRESS NUMBER PRIVILEGES 1 , FRIAR TUCK INN 359969 SPIRITS/BR/WN REST SERVICE BAR 9801 EDMONDS WAY EDMONDS WA 98020 0000 2. LMI 650, LLC THE 5 405423 SPIRITS/BR/WN REST LOUNGE + 650 EDMONDS WAY CATERING EDMONDS WA 98020 4641 3 . PUGET CONSUMERS CO-OP PCC MARKETS 365550 GROCERY STORE - BEER/WINE 9803 EDMONDS WAY BEER AND WINE TASTING EDMONDS WA 98020 5901 4 . JACKSONS FOOD STORES, INC. JACKSONS #609 077468 GROCERY STORE - BEER/WINE PACWEST ENERGY, LLC PER WAC 31 22000 HWY 99 EDMONDS WA 98026 8040 No Giii 5 . PRODUCTOS HISPANOS RUIZ INC RANCHO GRANDE 111 402631 GROCERY STORE - BEER/WINE 22927 HIGHWAY 99 VS�nY45 `,ilSL EDMONDS WA 98026 8468 AM-5755 City Council Meeting Meeting Date: 05/21/2013 Time: Consent Submitted For: Ronald Cone Department: Finance Committee: Subiect Title March 2013 Quarterly Financial Report Recommendation N.A. For informational purposes only. Previous Council Action N.A. Narrative March 2013 Quarterly Financial Report Inbox Reviewed By Finance Ronald Cone City Clerk Sandy Chase Mayor Dave Earling Finalize for Agenda Sandy Chase Fonn Started By: Sarah Mager Final Approval Date: 05/16/2013 Submitted By: Sarah Mager Type: Information Tnfnrm atinn Attachments Form Review Date 05/16/2013 08:42 AM 05/16/2013 10:05 AM 05/16/2013 10:09 AM 05/16/2013 11:41 AM Started On: 05/15/2013 08:42 AM 4. G. E �� of 0 MARCH 2013 QUARTERLY FINANCIAL REPORT Ins. 1$9° General Fund activity year-to-date brought a deficit of $4.2 million to fund balances. Several specific revenue line items are tracking ahead of budget so far through March. These include Natural Gas Tax (36% of budget), Electric Utility Tax (33% of budget), Gas Utility Tax (37% of budget), Amusements (66% of budget), Franchise Fees (average of 28% of budget), General Business License (77% of budget), Non - Resident Business License (61 % of budget), and Real Estate Excise Tax (40% of budget). At the end of March, 25% of the year had expired. Overall, General Fund expenditures are on track with 29% of budget spent to date. Salaries and Wages for all departments are at 25% of budget, and Overtime is at 20% of budget. No departments are over budget. The variance of 4% is due to the $1.6 million 2nd quarter Fire District #1 payment made in March 2013. General Fund 14 - 12 $11.02 10 $8.37 0 8 $6.81 ❑General 6 c - Fund 4 2 Dec 2012 Feb 2013 Mar 2013 1 CHANGE IN FUND BALANCES GENERAL FUND BALANCES FUND ---- ACTUAL ---- ---- ACTUAL ---- 12/31/2012 2/28/2013 Q1 Q1 YTD 001-General Fund $ 4,829,369 $ 2,704,831 $ 956,051 $ (3,873,318) $ (3,873,318) 009-Leoff-Medical Ins. Reserve 387,319 330,359 294,688 (92,631) (92,631) 011-Risk Management Fund 244,000 (220,078) - (244,000) (244,000) 012 -Contingency Reserve Fund 5,283,425 5,284,166 5,284,522 1,097 1,097 013-Mulitmodal Transportation FD 55,859 55,859 55,859 (0) (0) 014-Historic Preservation Gift Fund 1,064 1,709 945 (119) (119) 016-Building Maintenance 213,999 213,536 213,551 (448) (448) Total General Fund $ 11,015,035 $ 8,370,382 $ 6,805,616 $ (4,209,419) $ (4,209,419) MARCH 2O13 DASHBOARD YEAR TO DATE TREND COMPARED TO PROJECTIONS REFERENCE GENERAL FUND REVENUES General Fund Revenue Positive 12.04% Page 9 Sales & Use Tax Revenue Positive 2.42% Page 10 Gas Utility Tax Revenue V Negatived -10.32% Page 10 Telephone Utility Tax Revenue Warning -2.66% Page 11 Electric Utility Tax Revenue Positive 2.71% Page 11 EXPENDITURES General Fund Expenditures Page 12 NON -GENERAL FUND REVENUES Real Estate Excise Tax Positive 98.43% Page 9 Key to revenue trend indicators: Positive =Positve variance of> 2% compared to projections. 44 Neutral 110, =Variance of -1 % to +2% compared to projections. Warning =Negative variance of-1% to 4% compared to projections. TNegativeT =Negative variance of >-4% compared to projections. 2 GOVERNMENTAL FUNDS OVERVIEW Combined governmental fund activity through March brought a deficit of $2.8 million to fund balances. The General Fund was responsible for a deficit of $4.2 million, the special revenue funds for an increase of $1.4 million, and the remaining was due to an increase of $5,921 in the debt service funds. Governmental Fund Balances -By Fund Group Governmental Fund Balances - Combined 14 18 12 $14.56 $11.02 $12.60 10 $11.74 12 General c 8 8.37 Fund c o — $6.81 �rSpecial 6 Revenue $4.92 Debt 6 4 53 Service 2 - $0.02 Dec 2012 Feb 2013 Mar 2013 Dec 2012 Feb 2013 Mar 2013 3 CHANGE IN FUND FUND BALANCES BALANCES GOVERNMENTAL ---- ACTUAL ---- ---- ACTUAL ---- FUNDS 12/31 /2012 2/28/2013 Q1 Q1 YTD General Fund $ 11,015,035 $ 8,370,382 $ 6,805,616 $ (4,209,419) $ (4,209,419) Special Revenue 3,530,072 4,217,679 4,921,020 1,390,948 1,390,948 Debt Service 11,014 13,974 16,935 5,921 5,921 Governmental Funds $ 14,556,121 $ 12,602,035 $ 11,743,571 $ (2,812,550) $ (2,812,550) SPECIAL REVENUE FUNDS OVERVIEW Activity in all special revenue funds year-to-date brought an increase of $1.4 million. The graph below shows the total fund balances for all nineteen special revenue funds as of December 2012, February 2013, and the current ending balance as of March 2013. Special Revenue Funds $4.92 5 $4.22 4 3 o Specia I 2 Revenue 1 Dec 2012 Feb 2013 Mar 2013 4 FUND BALANCES CHANGE IN FUND BALANCES GOVERNMENTAL ---- ACTUAL ---- ---- ACTUAL ---- Special Revenue ENTERPRISE FUNDS OVERVIEW Utility Fund Activity through March brought an increase of $379,180 in the Enterprise Funds. 70,000,000 60,000,000 50,000,000 40,000,000 30,000,000 20,000,000 10,000,000 Enterprise Funds- Fund Balances 43,942,247 43,961,906 421-Water Utility Fund 43,697,210 422 - Storm Utility Fund 423 - Sewer/WWTP Utility Fund 22,592 12,698,431 �rpT��Tarraar 7,800,453 Dec 2012 Feb 2013 Ma r 2013 ENTERPRISE FUND BALANCES CHANGE IN FUND ---- ACTUAL ---- ---- ACTUAL ---- FUNDS 12/31/2012 2/28/2013 Q1 Q1 YTD 421 - Water Utility Fund $ 12,322,592 $ 12,542,818 $ 12,698,431 $ 375,839 $ 375,839 422 - Storm Utility Fund 7,552,075 7,823,883 7,800,453 248,378 248,378 423 - Sewer/WWTP Utility Fund 43,942,247 43,961,906 43,697,210 (245,037) (245,037) Enterprise Funds 1 $ 63,816,914 $ 64,328,607 $ 64,196,094 1 $ 379,180 $ 379,180 $47, 800,000 $37,800,000 $27, 800,000 $17, 800,000 $7,800,000 $(2,200,000) Enterprise Fund Balances as of March 31, 2013 j /,Z5UU,4bJ Water Utility Fund Storm Utility Fund Sewer/WWTP Utility Fund SUMMARY OVERVIEW At the end of March, 25% of the year had expired. Year-to-date activity brought a deficit of $2.3 million to the City -Wide fund balances, bringing the total to $82.8 million. Of the year-to-date deficit, a $2.8 million deficit was generated by governmental funds, an increase of $436,626 was generated by Enterprise (Utility) Funds, an increase of $134,310 was generated by Internal Service Funds, and a deficit of $38,702 was generated by the Pension Trust Fund. CHANGE IN FUND FUND BALANCES BALANCES CITY-WIDE ---- ACTUAL ---- ---- ACTUAL ---- 12/31/2012 2/28/2013 011 Q1 YTD Governmental Funds $ 14,556,121 $ 12,602,035 $ 11,743,571 $ (2,812,550) $ (2,812,550) Enterprise Funds 63,816,914 64,360,659 64,253,540 436,626 436,626 Internal Services Fund 6,463,723 6,552,917 6,598,033 134,310 134,310 Pension Trust Fund 216,693 184,878 177,991 (38,702) (38,702) City-wide Total j $ 85,053,451 $ 83,700,489 $ 82,773,134 j $ (2,280,317) $ (2,280,317) Governmental Fund Balances as of March 31, 2013 Limited Tax G.O. Bond Fund L.I.D. Guaranty Fund Sister City Commission Cemetery Maintenance Trust Fund Parks Trust Fund Parks Construction Fund Cemetery Maintenance/Improvement Special Projects Fund Gifts Catalog Fund Real Estate Excise Tax 1, Parks Acq Real Estate Excise Tax 2 Tourism Promotional Fund/Arts Youth Scholarship Fund Employee Parking Permit Fund Hotel/Motel Tax Revenue Fund Memorial Street Fund Municipal Arts Acquis. Fund Combined Street Const/Improve Street Fund Drug Enforcement Fund General Fund $681 $22,239 i $8,719 $820,666 $150,079 $ 26,530 $47,806 $16,333 $227,25 $56 ,715 1,225,166 $66,215 $14,930 $76,874 $118,385 $17,673 $419, 84 $96,020 $88,900 $133,870 $6,805,616 $1 $2,000,000 M. INTERNAL SERVICE FUNDS OVERVIEW Internal Service Fund activity through March brought an increase of $134,310. We began the year with a fund balance of $6.5 million and currently at the end of March; we see an ending fund balance of $6.6 million. Internal Service Fund Balances 6.46 $6.55 $6.60 6 5 4 511-Equipment Rental Fund 3 2 1 Dec 2012 Feb 2013 Mar 2013 7 FUND BALANCES CHANGE IN FUND INTERNAL SERVICE BALANCES ---- ACTUAL ---- ---- ACTUAL ---- FUNDS 12/31 /2012 2/28/2013 Q1 Q1 YTD 511 -Equipment Rental Fund $ 6,463,723 $ 6,552,917 $ 6,598,033 $ 134,310 $ 134,310 Internal Service Funds $ 6,463,723 $ 6,552,917 $ 6,598,033 $ 134,310 $ 134,310 INVESTMENT PORTFOLIO SUMMARY Agency/Issuer Investment Ty Washington State Local Investment Pool Government Investment Pool Opus Bank Certificate of Deposit FHLMC Bonds FHLMC Bonds FFCB Bonds TOTAL City of Edmonds Investment Portfolio Summary As of March 31, 2013 (a) Term Purchase Purchase Maturity/ Call* Yield to Weighted (months) Date Price Date Maturity Average Various $14,066,714 Various 0.18% 0.143% Investment Mix State Investment Pool Certificate of Deposit Bonds (a) To maturityor call date, whichever occurs first. 24 9/17/2012 500,000 9/17/2014 0.60% 0.017% 60 12/28/2012 1,000,000 6/28/2013 0.90% 0.051 % 54 12/27/2012 1,000,000 6/27/2013 0.75% 0.043% 45 12/19/2012 1,000,000 3/19/2013 0.54% 0.031 % 0.28% 0.285% % of Total Summary 80.1 % Current 6-month treasury rate 0.11 % 2.8% Current State Pool rate 0.18% 17.1 % Blended Edmonds rate 0.28% City of Edmonds, WA Monthly Revenue Summary -General Fund 2013 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % General Fund 40,000,000 January $ 1,216,011 $ 1,216,011 $ 1,818,957 49.58% 35,000,000 February 3,001,808 1,785,798 3,696,503 23.14% March 5,069,810 2,068,001 5,680,288 12.04% 30,000,000 April 7,688,984 2,619,174 25,000,000 May 15,056,423 7,367,439 20,000,000 June 16,705,631 1,649,208 15,000,000 July 18,630,860 1,925,229 August 20,240,653 1,609,794 10,000,000 September 21,816,557 1,575,904 5,000,000 October 24,495,080 2,678,522 _ November 31,203,426 6,708,346 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC December 32,858,589 1,655,163 tActuals/Trend Budget *The variance of 12.04%listed above, is a Year End Projected Variance. *The variance listed above is due to the several general fund revenue line items that are tracking ahead of budget at the end of March. City of Edmonds, WA Monthly Revenue Summary -Real Estate Excise Tax 2013 Real Estate Excise Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % Real Estate Excise Tax 1,400,000 January $ 55,653 $ 55,653 $ 69,441 24.77% February 88,310 32,657 115,535 30.83% 1,200,000 March 129,657 41,347 257,285 98.43% 1,000,000 April 187,545 57,887 800,000 May 241,350 53,805 June 303,047 61,697 600,000 July 363,652 60,605 400,000 August 430,206 66,554 September 492,808 62,602 200,000 October 555,912 63,105 _ November 604,828 48,916 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC December 650,000 45,172 ---*--Actuals/Trend Budget *The variance of 98.43% listed above, is a Year End Projected Variance. *The variance shown above is due to a larger number of sales transactions than were expected. 9 City of Edmonds, WA Monthly Revenue Summary -Sales and Use Tax 2013 Sales and Use Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals 16,000,000 January $ February March April May June July August September October November December 390,013 $ 884,364 1,235,989 1,600,252 2,031,316 2,414,769 2,801,571 3,255,906 3,657,629 4,069,329 4,525,665 4,913,150 390,013 $ 406,956 494,351 894,736 351,625 1,265,893 364,263 431,064 383,453 386,802 454,335 401,723 411,700 456,336 387,485 q 34/ 5,000,000 1.17% 4,000,000 2.42 3,000,000 2,000,000 1,000,000 *The variance of 2.42% listed above, is a Year End Projected Variance. Sales and Use Tax JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC ---0-Actuals/Trend Budget City of Edmonds, WA Monthly Revenue Summary -Gas Utility Tax 2013 Gas Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % Gas Utility Tax January $ 112,509 $ 112,509 $ 94,836-15.71% February 230,573 118,064 220,665 -4.30% March 338,041 107,468 303,170-10.32% April 428,064 90,023 May 504,039 75,974 June 561,033 56,994 July 602,742 41,709 August 632,326 29,584 September 659,759 27,432 October 688,968 29,210 November 738,628 49,660 December 811,174 72,546 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC ---*--Actuals/Trend Budget *The variance of-10.32% listed above, is a Year End Projected Variance. *The Budget Forecast is taken from a five year average. Due to higher revenues in 2008-2009, the variance from forecast to actual is is greater. *The expectation is that the negative variance is due to the milder winter we experienced this year. 10 City of Edmonds, WA Monthly Revenue Summary -Telephone Utility Tax 2013 Telephone Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % Telephone Utility Tax 1,600,000 January $ 95,577 $ 95,577 $ 134,596 40.82% 400,000 February 229,350 133,773 252,444 10.07% 1,200,000 March 376,493 147,142 366,495 -2.66% April 479,057 102,564 1,000,000 May 608,761 129,705 800,000 June 713,226 104,465 600,000 July 853,959 140,733 400,000 August 989,418 135,459 September 1,092,061 102,643 200,000 October 1,256,775 164,714 - November 1,349,920 93,146 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC December 1,529,498 179,578 ♦Actuals/Trend Budget *The variance of -2.66% listed above, is a Year End Projected Variance. City of Edmonds, WA Monthly Revenue Summary -Electric Utility Tax 2013 FAectric Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % Electric Utility Tax 1,600,000 January $ 151,925 $ 151,925 $ 153,240 0.87% 1,400,000 February 320,049 168,124 326,077 1.88% March 474,600 154,551 487,478 2.71% 1,200,000 April 631,769 157,169 1,000,000 May 769,731 137,963 800,000 June 882,641 112,909 July 989,535 106,895 �'0� August 1,081,971 92,436 400,000 September 1,180,465 98,494 200,000 October 1,265,812 85,346 November 1,372,881 107,070 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC December 1,475,638 102,757 Actuals/Trend Budget *The variance of 2.71%listed above, is a Year End Projected Variance. 11 City of Edmonds, WA Monthly Expenditure Report -General Fund 2013 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % General Rmd 40,000,000 January $ 3,211,752 $ 3,211,752 $4,106,837 27.87% 35,000,000 February 5,660,240 2,448,488 5,821,040 2.84% March 7,874,761 2,214,521 9,553,606 21.32% 30,000,000 April 10,938,142 3,063,381 25,000,000 May 12,920,118 1,981,976 20,000,000 June 16,195,870 3,275,752 15,000,000 July 18,970,269 2,774,399 August 21,423,098 2,452,829 10,000,000 September 24,244,769 2,821,671 5,000,000 October 26,551,229 2,306,460 _ November 29,074,901 2,523,672 JAN FEB MAR APR MAY TUN JUL AUG SEP OCT NOV DEC December 32,959,503 3,884,602 tActuals/Trend Budget *The variance of 21.32% listed above, is a Year End Projected Variance. *The variance shown above is due to payment of annual WCIA insurance premiums, and the 2nd quarter FD1 payment made in March 2013. City of Edmonds, WA Monthly Expenditure Report -Non -Departmental 2013 Non -Departmental Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % Non -Departmental 20,000,000 January $ 1,818,292 $ 1,818,292 $ 2,450,235 34.75% 18,000,000 February 2,358,291 539,999 2,488,604 5.53% 16,000,000 March 2,684,562 326,271 4,520,241 68.38% 14,000,000 April 3,827,781 1,143, 219 12, 000,000 May 4,037,949 210,168 10,000,000 June 5,809,316 1,771,367 8,000,000 July 6,611,919 802,602 6,000,000 August 6,990,130 378,211 4,000,000 September 7,896,141 906,011 2 000 000 October 8,278,209 382,068 November 8,689,214 411,005 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC December 11,467,569 2,778,355 —4--Actuals/Trend Budget *The variance of 68.38%listed above, is a Year End Projected Variance. *The variance shown above is due to the 2nd quarter Fire District #1 payment made in March2013. 12 City of Edmonds, WA Monthly Expenditure Report -City Council 2013 City Council Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ February March April May June July August September October November December 20,374 $ 43,014 66,053 85,839 105,708 127,575 152,874 175,926 194,771 221,092 242,345 273,623 300,000 20,374 $ 15,899-21.96% 22,641 38,445-10.62% 250,000 23,038 61,389 -7.06% 200,000 19,787 19,869 150,000 21,866 25,299 100,000 23,052 50,000 18,845 26321 City CouncH 21,253 I JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 31,278 tActuals/Trend Budget *The variance of -7.06% listed above, is a Year End Projected Variance. Office of City of Edmonds, WA Monthly Expenditure Report -Office of Mayor 2013 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % 300,000 January $ February $ March $ April $ May $ June $ July $ August $ September $ October $ November $ December $ 20,148 $ 40,542 $ 60,202 $ 79,760 $ 99,078 $ 118,442 $ 138,932 $ 158,492 $ 177,640 $ 198,963 $ 219,266 $ 238,374 $ 20,148 $ 19,244 -4.49% 1250,000 20,394 38,426 -5.22% 19,660 59,435 -1.27% 1 200,000 19,559 150,000 19,317 19,364 100,000 20,491 19,559 50,000 Office of Mayor 19,148 21,322 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 20,304 19,108 1 -4--Actuals/Trend Budget *The variance of -1.27% listed above, is a Year End Projected Variance. 13 City of Edmonds, WA Monthly Expenditure Report -Human Resources 2013 Human Resources Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ February March April May June July August September October November December 21,417 $ 43,437 71,550 94,953 119,752 141,891 165,641 186,678 212,715 233,346 254,495 287,190 300,000 21,417 $ 19,264-10.05% 250,000 22,020 39,680 -8.65% 28,113 59,024-17.51% 200,000 23,403 24,799 150,000 22,139 23,750 100,000 21,037 50,000 26,036 20,631 Human Resources 21,149 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 32,695 +Actuals/Trend Budget *The variance of -17.51 % listed above, is a Year End Projected Variance. City of Edmonds, WA Monthly Expenditure Report -Municipal Court 2013 Municipal Court Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ February March April May June July August September October November December 53,643 $ 112,911 175,311 237,725 296,077 360,063 418,105 479,445 537,638 599,224 660,765 729,506 NUU,000 53,643 $ 51,789 -3.46% 700,000 59,267 115,326 2.14% 600,000 62,400 172,514 -1.60% 62,414 500,000 58,352 400,000 63,987 300,000 58,042 200,000 61,340 58,193 100,000 61,585 - Municipal Court 61,541 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 68,741 --O--Actuals/Trend Budget *The variance of -1.6% listed above, is a Year End Projected Variance. 14 City of Edmonds, WA Monthly Expenditure Report -Economic Development/Community Services 2013 Economic Development/Community Services Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ February March April May June July August September October November December 23,621 $ 59,476 90,712 120,039 152,347 179,102 217,136 242,932 271,956 302,512 328,886 373,314 400,000 23,621 $ 23,455 -0.70% 350,000 35,855 54,572 -8.24% 31,236 82,365 -9.20% 300,000 29,327 250,000 32,308 200,000 26,755 150,000 38,034 25,796 100,000 29,024 50,000 30,556 Economic Development/Community Services 26,374 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 44,428 ---0--Actuals/Trend Budget *The variance of -9.2%listed above, is a Year End Projected Variance. City of Edmonds, WA Monthly Expenditure Report -City Clerk 2013 City Clerk Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % 1600,000 January $ February March April May June July August September October November December 46,581 $ 92,331 145,417 190,728 246,108 293,563 344,299 388,440 438,924 482,314 532,305 586,831 46,581 $ 37,742-18.98% 1500,000 45,750 83,146 -9.95% 400,000 53,085 132,277 -9.04% 45,311 300,000 55,380 47,455 200,000 50,736 100,000 44,142 50,484 City Clerk 43,390 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 49,991 54,526 --4--Actuals/Trend Budget *The variance of -9.04% listed above, is a Year End Projected Variance. *The negative variance shown above is due to unspent monies for the Public Records/Document Management System decision project. This project was started in November2012, so we expect thatfuture projections will be more in line with budget. 15 City of Edmonds, WA Monthly Expenditure Report -Information Services 2013 Information Services Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 41,302 $ 41,302 $ 92,733 124.53% February 107,298 65,997 139,675 30.17% March 158,751 51,453 195,470 23.13% April 207,167 48,416 May 262,166 54,999 June 315,619 53,452 July 362,425 46,806 August 424,811 62,386 September 471,078 46,267 October 532,480 61,402 November 602,576 70,096 December 723,534 120,958 1,000,000 800,000 600,000 400,000 200,000 Information Services JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Actuals/Trend Budget *The variance of 23.13%listed above, is a Year End Projected Variance. *The variance shown above is due to purchase of the new Broadcast System, as well the temporary contract work for Information Services.. ZSnance City of Edmonds, WA Monthly Expenditure Report -Finance 2013 Cumulative Monthly TFD Variance Budget Forecast Budget Forecast Actuals % January $ February March April May June July August September October November December 72,772 $ 139,622 202,376 261,262 319,205 386,389 447,973 502,922 563,970 632,771 699,652 768,484 zsuu,uuu 72,772 $ 57,510-20.97% 700,000 66,850 132,734 -4.93% 600,000 62,753 195,061 -3.61% 58,886 500,000 57,944 400,000 67,183 300,000 61,584 200,000 54,949 61,048 100,000 68,802 - Finance 66,881 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 68,832 --4--Actuals/Trend Budget *The variance of -3.61%listed above, is a Year End Projected Variance. 16 City of Edmonds, WA Monthly Expenditure Report -City Attorney 2013 City Attorney Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ February March April May June July August September October November December 41,600 $ 83,200 124,800 166,400 208,000 249,600 291,200 332,800 374,400 416,000 457,600 499,200 500,000 41,600 $ 45,000 8.17% 41,600 85,261 2.48% 400,000 41,600 110,418-11.52% 41,600 300,000 41,600 41,600 200,000 41,600 41,600 100,000 41,600 41,600 City Attorney 41,600 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 41,600 tActuals/Trend Budget *The variance of-11.52% listed above, is a Year End Projected Variance. Police City of Edmonds, WA Monthly Expenditure Report -Police 2013 Cumulative Monthly YTD Variance Police n..A..e+ o,..e, .. „ --+ . t A t January $ February March April May June July August September October November December 711,698 $ 1,410,348 2,145,943 2,840,086 3,527,398 4,308,719 5,026,944 5,739,849 6,480,625 7,196,799 8,160, 013 8,931,185 orecas c ua s 9,000,000 8,000,000 711,698 $ 711,651 -0.01% 7,000,000 698,649 1,406,388 -0.28% 6,000,000 735,595 2,104,655 -1.92% 694,143 5,000,000 687,312 14,000,000 781,321 3,000,000 718,225 2,000,000 712,905 1,000,000 740,777 716,174 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 963,214 771,172 1 -4--Actuals/Trend Budget *The variance of -1.92% listed above, is a Year End Projected Variance. 17 City of Edmonds, WA Monthly Expenditure Report -Development Services 2013 ent Services Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % Development Services January $ February March April May June July August September October November December 130,011 $ 261,991 406,268 539,522 673,721 805,445 931,841 1,069,195 1,204,663 1,348,572 1,481,034 1,619,042 130,011 $ 134,416 131,980 262,483 144,277 425,124 133,254 134,199 131,724 126,396 137,354 135,468 143,909 132,462 138,008 1,800,000 3.39% 1,600,000 0.19% 1,400,000 4.64% 1,200,000 1,000,000 800,000 600,000 400,000 200,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC ♦Actuals/Trend Budget *The variance of 4.64% listed above, is a Year End Projected Variance. City of Edmonds, WA Monthly Expenditure Report -Parks & Recreation 2013 Parks & Recreation Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ February March April May June July August September October November December 218,823 $ 455,695 711,038 958,565 1,214,257 1,530,104 1,920,254 2,310,306 2,615,670 2,863,419 3,094,270 3,398,517 3,500,000 218,823 $ 206,466 -5.65% 3,000,000 236,872 441,862 -3.04% 255,343 687,221 -3.35% 2,500,000 247,527 2,000,000 255,692 315,847 1,500,000 390,150 1,000,000 390,052 305,363 500,000 247,750 - Parks & Recreation 230,851 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC I 304,247 Actuals/Trend Budget *The variance of -3.35% listed above, is a Year End Projected Variance. 18 City of Edmonds, WA Monthly Expenditure Report -Public Works 2013 Public Works Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ February March April May June July August September October November December 27,007 $ 52,806 79,315 104,820 130,712 156,718 192,014 217,880 244,097 270,921 295,226 324,517 ,+UV,V W 27,007 $ 26,193 -3.01% 350,000 25,799 53,241 0.82% 26,509 80,244 1.17% 300,000 25,505 250,000 25,892 200,000 26,006 35,296 150,000 25,866 100,000 26,217 50,000 26,824 Public Works 24,305 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 29,291 tActuals/Trend Budget *The variance of 1.17% listed above, is a Year End Projected Variance. City of Edmonds, WA Monthly Expenditure Report -Facilities Maintenance 2013 Facilities Maintenance Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 106,672 $ 106,672 $ 98,355 -7.80% February 220,921 114,249 209,083 -5.36% March 343,665 122,743 320,411 -6.77% April 478,949 135,284 May 552,523 73,574 June 670,350 117,826 July 775,460 105,110 August 878,941 103,481 September 997,041 118,100 October 1,099,774 102,733 November 1,211,822 112,048 December 1,344,159 132,337 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 *The variance of -6.77% listed above, is a Year End Projected Variance. Facilities Maintenance JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --0--Actuals/Trend Budget 19 City of Edmonds, WA Monthly Expenditure Report -Engineering 2013 Engineering Cumulative Monthly YTD Variance Budget Forecast Budget Forecast ActuaIs r Engineering 1,600,000 January $ 114,878 $ 114,878 $ 116,885 1.75% 1,400,000 February 230,253 115,375 232,112 0.81% March 344,777 114,524 347,757 0.86% 1,200,000 April 468,076 123,299 1,000,000 May 577,613 109,537 800,000 June 692,774 115,161 July 811,036 118,261 600,000 August 927,998 116,962 400,000 September 1,048,742 120,745 200,000 October 1,171,924 123,182 November 1,285,309 113,385 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC December 1,394,485 109,176 --#--Actuals/Trend Budget *The variance of .86% listed above, is a Year End Projected Variance. 20 CITY OF EDMONDS REVENUES BY FUND - S UM117ARY Fund No. Title 2013 Adopted Budget 3/31/2013 Revenues Variance 001 GENERALFUND $ 32,858,589 $ 5,680,288 $ (27,178,301) 009 LEOFF-MEDICAL INS. RESERVE 350,350 73 (350,277) Ol l RISK MANAGEMENT FUND 418,200 220,100 (198,100) 012 CONTINGENCY RESERVE FUND 123,223 1,097 (122,126) 014 HISTORIC PRESERVATION GIFT FUND 15,000 682 (14,318) 016 BUILDING MAINTENANCE 56,900 45 (56,855) 104 DRUG ENFORCEMENT FUND 20,175 17,235 (2,940) Ill STREET FUND 1,406,800 350,093 (1,056,707) 112 COMBINED STREET CONST/IMPROVE 6,223,755 752,134 (5,471,621) 117 MUNICIPAL ARTS ACQUIS. FUND 59,891 4,590 (55,301) 118 MEMORIAL STREET TREE 27 4 (23) 120 HOTEL/MOTEL TAX REVENUE FUND 52,870 12,586 (40,284) 121 EMPLOYEE PARKING PERMIT FUND 18,120 5,382 (12,738) 122 YOUTH SCHOLARSHIP FUND 2,025 3 (2,022) 123 TOURISM PROMOTIONAL FUND/ARTS 19,000 11,215 (7,785) 125 REAL ESTATE EXCISE TAX 2 662,600 257,504 (405,096) 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 650,600 257,358 (393,242) 127 GIFTS CATALOG FUND 20,483 17,946 (2,537) 129 SPECIAL PROJECTS FUND 222,800 166,187 (56,613) 130 CEMETERY MAINTENANCE/IMPROVEMT 119,950 24,434 (95,516) 132 PARKS CONSTRUCTION FUND 2,010,350 143,231 (1,867,119) 136 PARKS TRUST FUND 228 206 (22) 137 CEMETERY MAINTENANCE TRUSTFD 14,600 2,929 (11,671) 138 SISTER CITY COMMISSION 3,517 2 (3,515) 139 TRANSPORTATION BENEFIT DISTRICT 645,000 147,055 (497,945) 211 L.I.D. FUND CONTROL 22,130 5,916 (16,214) 213 L.I.D. GUARANTY FUND 22,230 5 (22,225) 231 2012 LT GO DEBT SERVICE FUND 1,009,902 - (1,009,902) 411 COMBINED UTILITY OPERATION - 57,446 57,446 421 WATER UTILITY FUND 10,625,680 1,412,638 (9,213,042) 422 STORM UTILITY FUND 3,486,716 961,913 (2,524,803) 423 SEWER/WWTP UTILITY FUND 11,020,123 2,019,937 (9,000,186) 511 EQUIPMENT RENTAL FUND 1,361,972 348,422 (1,013,550) 617 FIREMEN'S PENSION FUND 45,400 40 (45,360) % Received 17 C 53 1 5 C 85 25 12 8 14 8 2 1 1 21 CITY OF EDMONDS EXPENDITURES BY FUND - SUMMARY Fund No. Title 2013 Adopted Budget 3/31/2013 Expenditures Variance 001 GENERAL FUND $ 32,959,503 $ 9,553,606 $ (23,405,897) 009 LEOFF-MEDICAL INS. RESERVE 619,400 92,705 (526,695) 011 RISK MANAGEMENT RESERVE FUND 661,000 464,100 (196,900) 014 HISTORIC PRESERVATION GIFT FUND 15,000 800 (14,200) 016 BUILDING MAINTENANCE 205,000 493 (204,507) 104 DRUG ENFORCEMENT FUND 80,033 1,987 (78,046) III STREET FUND 1,557,715 375,338 (1,182,377) 112 COMBINED STREET CONST/IMPROVE 6,324,984 179,022 (6,145,962) 117 MUNICIPAL ARTS ACQUIS. FUND 139,800 5,847 (133,953) 118 MEMORIAL STREET TREE - - - 120 HOTEL/MOTEL TAX REVENUE FUND 68,500 100 (68,400) 121 EMPLOYEE PARKING PERMIT FUND 26,726 - (26,726) 122 YOUTH SCHOLARSHIP FUND 4,000 1,018 (2,982) 123 TOURISM PROMOTIONAL FUND/ARTS 19,000 999 (18,001) 125 REAL ESTATE EXCISE TAX 2 1,286,500 17,230 (1,269,270) 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 668,534 - (668,534) 127 GIFTS CATALOG FUND 32,317 7,163 (25,154) 129 SPECIAL PROJECTS FUND 222,800 10,045 (212,755) 130 CEMETERY MAINTENANCE/IMPROVEMT 152,761 30,222 (122,539) 132 PARKS CONSTRUCTION FUND 2,093,200 3,054 (2,090,146) 136 PARKS TRUST FUND - - - 138 SISTER CITY COMMISSION 4,600 63 (4,537) 139 TRANSPORTATION BENEFIT DISTRICT 645,000 147,055 (497,945) 211 L.I.D. FUND CONTROL 22,130 - (22,130) 213 L.I.D. GUARANTY FUND - - - 231 2012 LT GO DEBT SERVICE FUND 1,009,902 - (1,009,902) 421 WATER UTILITY FUND 9,201,851 1,036,799 (8,165,052) 422 STORM UTILITY FUND 4,565,772 713,535 (3,852,237) 423 SEWER/WWTP UTILITY FUND 16,830,109 2,264,973 (14,565,136) 511 EQUIPMENT RENTAL FUND 1,095,372 214,113 (881,259) 617 FIREMEN'S PENSION FUND 108,790 38,741 (70,049) $ 80,620,299 $ 15,159,010 $ (65,461,289) % S 1 1 1% 1% 22 CITY OF EDMONDS CHANGE IN FUND BALANCE - S UMMARY Fund No. Title 001 GENERAL FUND 009 LEOFF-MEDICAL INS. RESERVE 011 RISK MANAGEMENT RESERVE FUND 012 CONTINGENCY RESERVE FUND 013 MULTIMODAL TRANSPORTATION FD. 014 HISTORIC PRESERVATION GIFT FUND 016 BUILDING MAINTENANCE TOTAL GENERAL FUND 104 DRUG ENFORCEMENT FUND III STREET FUND 112 COMBINED STREET CONST/IMPROVE 117 MUNICIPAL ARTS ACQUIS. FUND 118 MEMORIAL STREET TREE 120 HOTEL/MOTEL TAX REVENUE FUND 121 EMPLOYEE PARKING PERMIT FUND 122 YOUTH SCHOLARSHIP FUND 123 TOURISM PROMOTIONAL FUND/ARTS 125 REAL ESTATE EXCISE TAX 2 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ 127 GIFTS CATALOG FUND 129 SPECIAL PROJECTS FUND 130 CEMETERY MAINTENANCE/IMPROVEMT 132 PARKS CONSTRUCTION FUND 136 PARKS TRUST FUND 137 CEMETERY MAINTENANCE TRUSTFD 138 SISTER CITY COMMISSION 139 TRANSPORTATION BENEFIT DISTRICT 211 L.I.D. FUND CONTROL 213 L.I.D. GUARANTY FUND 231 2012 LT GO DEBT SERVICE FUND 234 LIMITED TAX G.O. BOND FUND, 411 COMBINED UTILITY OPERATION 421 WATER UTILITY FUND 422 STORM UTILITY FUND 423 SEWER/WWTP UTILITY FUND 511 EQUIPMENT RENTAL FUND 617 FIREMEN'S PENSION FUND 1/1/2013 2013 2013 3/31/2013 Beg. Balance Revenues Expenditures Difference End. Balance $ 4,829,369 $ 5,680,288 $ 9,553,606 $ (3,873,318) $ 956,051 387,319 73 92,705 (92,632) 294,688 244,000 220,100 464,100 (244,000) - 5,283,425 1,097 - 1,097 5,284,522 55,859 - - - 55,859 1,064 682 800 (118) 945 213,999 45 493 (448) 213,551 11,015,035 5,902,285 10,111,704 (4,209,419) 6,805,616 118,622 17,235 1,987 15,247 133,870 114,146 350,093 375,338 (25,246) 88,900 (477,093) 752,134 179,022 573,113 96,020 421,142 4,590 5,847 (1,258) 419,884 17,669 4 - 4 17,673 105,899 12,586 100 12,486 118,385 71,492 5,382 - 5,382 76,874 15,945 3 1,018 (1,015) 14,930 55,999 11,215 999 10,216 66,215 984,892 257,504 17,230 240,274 1,225,166 308,357 257,358 - 257,358 565,715 216,473 17,946 7,163 10,783 227,256 (139,809) 166,187 10,045 156,141 16,333 53,593 24,434 30,222 (5,788) 47,806 686,352 143,231 3,054 140,178 826,530 149,873 206 - 206 150,079 817,737 2,929 - 2,929 820,666 8,781 2 63 (62) 8,719 - 147,055 147,055 - - 3,496 5,916 - 5,916 9,412 22,234 5 - 5 22,239 (15,397) - - - (15,397) 681 - - - 681 - 57,446 - 57,446 57,446 12,322,592 1,412,638 1,036,799 375,839 12,698,431 7,552,075 961,913 713,535 248,378 7,800,453 43,942,247 2,019,937 2,264,973 (245,037) 43,697,210 6,463,723 348,422 214,113 134,309 6,598,033 216,693 40 38,741 (38,701) 177,991 TOTALALLFUNDS $ 85,053,451 $ 12,878,693 $ 15,159,010 $ (2,280,317) $ 82,773,134 We are currently using the estimated 2012 ending fund balance numbers for funds 421, 422, and 423. These will be updated when actuals are in; due to the change in how these funds are structured. 23 This page is intentionally left blank. 24 Pagel of 3 Title REAL PERSONAL / PROPERTY TAX EMS PROPERTY TAX VOTED PROPERTY TAX LOCAL RETAIL SALES/USE TAX NATURAL GAS USE TAX 1/10 SALES TAX LOCAL CRIM JUST ELECTRIC UTILITY TAX GAS UTILITY TAX SOLID WASTE UTILITY TAX WATER UTILITY TAX SEW ER UT ILIT Y T AX ST ORMWAT ER UT ILIT Y TAX T.V. CABLE UTILITY TAX TELEPHONE UTILITY TAX PULLTABS TAX AMUSEMENT GAMES LEASEHOLD EXCISE TAX PENALTIES ON GAMBLING TAXES LICENSES AND PERMITS: FIRE PERMITS -SPECIAL USE PROF AND OCC LICENSE -TAXI AMUSEMENTS FRANCHISE AGREEMENT -COMCAST FRANCHISE AGREEMENT -VERIZON/FRONT IER FRANCHISE AGREEMENT -BLACKROCK FRANCHISE AGREMENT-ZAYO OLYMPIC VIEW WATER DISTRICT FRANCHISE GENERAL BUSINESS LICENSE DEV SERV PERMIT SURCHARGE NON-RESIDENT BUS LICENSE RIGHT OF WAY FRANCHISE FEE BUILDING STRUCTURE PERMITS ANIMAL LICENSES STREET AND CURB PERMIT OTR NON -BUS LIC/PERMIT S DIVE PARK PERMIT FEE INTERGOVERNMENTAL: DOJ 15-0404-0-1-754 - BULLET PROOF VEST TARGET ZERO TEAMS GRANT HIGH VISIBILITY ENFORCEMENT PUD PRIVILEDGE TAX MVET/SPECIAL DISTRIBUTION JUDICIAL SALARY CONTRIBUTION -STATE CRIMINAL JUSTICE -SPECIAL PROGRAMS DUI - CITIES LIQUOR EXCISE TAX LIQUOR BOARD PROFITS SHARED COURT COSTS MUNICIPAL COURT AGREEMENT W/LYNNWOOD CITY OF EDMO NDS REVENUES - GENERAL FUND 2013 Adopted 3/31/2013 Budget Revenues Variance %Received $ 9,781,109 $ 416,187 $ (9,364,922) 4% 2,775,282 128,959 (2,646,323) 5% 916,103 41,033 (875,070) 4% 4,913,150 1,265,893 (3,647,257) 26% 8,706 3,123 (5,583) 36% 520,417 144,864 (375,553) 28% 1,475,638 487,478 (988,160) 33% 811,174 303,170 (508,004) 37% 287,710 74,898 (212,812) 26% 904,613 217,707 (686,906) 24% 470,000 120,749 (349,251) 26% 274,600 85,709 (188,891) 31% 730,910 196,078 (534,832) 27% 1,529,498 366,495 (1,163,003) 24% 61,385 15,500 (45,885) 25% 731 51 (680) 7% 212,350 48,671 (163,679) 23% - - - 0% 25,673,376 3,916,564 (21,756,812) 15% 5,555 - (5,555) 0% 1,030 300 (730) 29% 6,060 4,025 (2,035) 66% 627,816 167,992 (459,824) 27% 95,806 22,058 (73,748) 23% 8,287 2,938 (5,349) 35% - 5,000 5,000 0% 214,415 52,692 (161,723) 25% 106,297 81,877 (24,420) 77% 18,422 5,250 (13,172) 28% 39,274 24,050 (15,224) 61% 9,500 9,773 273 103% 345,436 69,299 (276,137) 20% 13,205 3,781 (9,424) 29% 50,000 2,220 (47,780) 4% 7,070 3,045 (4,025) 43% - - - 0% 1,548,173 454,300 (1,093,873) 29% 1,191 - (1,191) 0% 10,000 1,480 (8,520) 15% 6,000 419 (5,581) 7% 185,181 - (185,181) 0% 8,828 2,281 (6,547) 26% 12,572 3,134 (9,438) 25% 33,290 8,546 (24,744) 26% 7,704 1,799 (5,905) 23% 20,000 - (20,000) 0% 301,761 89,450 (212,311) 30% 3,030 - (3,030) 0% 1,500 - (1,500) 0% 591,057 107,110 (482,447) 18% 25 Title C ITY OF EDMO NDS REVENUES - GENERAL FUND 2013 Adopted 3/31/2013 Budget Revenues Variance Page 2 of 3 %Received CHARGES FOR GOODS AND SERVICES: RECORD/LEGAL INSTRUMTS 1,065 179 (886) 17% D/M COURT REC SER 172 14 (158) 8% MUNIC.-DIST. COURT CURREXPEN 188 32 (156) 17% SALE MAPS & BOOKS 72 68 (4) 95% PHOTOCOPIES 4,572 797 (3,775) 17% POLICE DISCLOSURE REQUESTS 4,500 1,021 (3,479) 23% ASSESSMENT SEARCH 5 - (5) 0% ENGINEERING FEES AND CHARGES 100,000 9,530 (90,470) 10% ELECTION CANDIDATE FILING FEES 1,011 - (1,011) 0% SNO-ISLE 57,236 14,445 (42,791) 25% PASSPORTSAND NATURALIZATION FEES 9,571 2,550 (7,021) 27% POLICE SERVICES SPECIAL EVENTS 26,000 - (26,000) 0% OCDETF OVERTIME - 1,113 1,113 0% CAMPUS SAFETY-EDM. SCH. DIST. 11,615 - (11,615) 0% WOODWAY-LAW PROTECTION 36,000 2,470 (33,530) 7% MISCELLANEOUS POLICE SERVICES 2,750 - (2,750) 0% DUI EMERGENCY FIRE SERVICES 532 202 (330) 38% FIRE DISTRICT #1 STATION BILLINGS 27,808 13,304 (14,504) 48% ADULT PROBATION SERVICE CHARGE 60,000 11,231 (48,769) 19% ELECTRONIC MONITOR DUI 165 - (165) 0% BOOKING FEES 5,711 1,154 (4,557) 20% FIRE CONSTRUCTION INSPECTION FEES 5,577 1,520 (4,057) 27% EMERGENCY SERVICE FEES 23,976 2,753 (21,223) 11% DUI EMERGENCY AID 67 - (67) 0% EMS TRANSPORT USER FEE 814,318 217,549 (596,769) 27% POLICE - FINGERPRINTING 496 35 (461) 7% CRIM CNV FEE DUI 698 133 (565) 19% CRIM CONV FEE CT 4,360 982 (3,378) 23% CRIM CONV FEE CN 1,624 257 (1,367) 16% FIBER SERVICES 36,438 8,220 (28,218) 23% INTERGOVERNMENTAL FIBER SERVICES 7,272 1,800 (5,472) 25% FLEX FUEL PAYMENTS FROM STATIONS 213 394 181 185% ANIMAL CONTROL SHELTER 6,616 1,090 (5,526) 16% ZONING/SUBDIVISION FEE 38,000 16,255 (21,745) 43% PLAN CHECKING FEES 216,457 53,157 (163,300) 25% FIRE PLAN CHECK FEES 2,911 500 (2,411) 17% PLANNING 1% INSPECTION FEE 1,200 - (1,200) 0% S.E.P.A. REVIEW 5,000 1,940 (3,060) 39% CRITICAL AREA STUDY 12,000 3,410 (8,590) 28% DV COORDINATOR SERVICES 10,921 2,768 (8,153) 25% SWIM POOL ENTRANCE FEES 56,000 - (56,000) 0% GYM AND WEIGHTROOM FEES 5,500 1,694 (3,806) 31% LOCKER FEES 300 - (300) 0% SWIM CLASS FEES 32,000 - (32,000) 0% INTERGOVERNMENTAL REVENUE-SSCCFH 69,300 - (69,300) 0% PROGRAM FEES 780,000 176,231 (603,769) 23% TAXABLE RECREATION ACTIVITIES 115,500 43,573 (71,927) 38% SWIM TEAM/DIVE TEAM 31,600 - (31,600) 0% BIRD FEST REGISTRATION FEES 660 - (660) 0% INTERFUND REIMBURSEMENT -CONTRACT SVCS 1,520,248 439,803 (1,080,445) 29% 4,148,225 1,032,176 (3,116,049) 25% 26 Page 3 of 3 Title PROOF OF VEHICLE INS PENALTY TRAFFIC INFRACTION PENALTIES NC TRAFFIC INFRACTION CRT COST FEE CODE LEG ASSESSMENT (LGA) SPEEDING DOUBLE NON -TRAFFIC INFRACTION PENALTIES OTHER INFRACTIONS'04 PARKING INFRACTION PENALTIES PR -HANDICAPPED PARKING INFRACTION LOC PARK/INDDISZONE DWI PENALTIES DUI - DP ACCT OTHER CRIMINAL TRAF MISDEM PEN CRIMINAL TRAFFIC MISDEMEANOR 8/03 CRIMINAL CONVICTION FEE CT OTHER NON-TRAF MISDEMEANOR PEN OTHER NON TRAFFIC MISD. 8/03 COURT DV PENALTY ASSESSMENT CRIMINAL CONVICTION FEE CN CRIMINAL COST S-RECOUPMENT S PUBLIC DEFENSE RECOUPMENT COURT INTERPRETER COSTS BUS. LICENSE PERMIT PENALTY MISC FINES AND PENALTIES MISCELLANEOUS: INVESTMENT INTEREST INTEREST ON COUNTY TAXES INTEREST - COURT COLLECTIONS PARKING SPACE/FACILITIES RENTALS BRACKET ROOM RENTAL LEASES LONG-TERM VENDING MACHINE/CONCESSION OTHER RENTS & USE CHARGES PARKS DONATIONS BIRD FEST CONTRIBUTIONS SALE OF JUNK/SALVAGE SALES OF UNCLAIM PROPERTY CONFISCATED AND FORFEITED PROPERTY POLICE JUDGMENT S✓RESfITUTION CASHIER'S OVERAGES/SHORTAGES OTHER MISC REVENUES SMALL OVERPAYMENT NSF FEES - PARKS & REC NSF FEES - MUNICIPAL COURT NSF FEES - POLICE NSF FEES -DEVELOPMENT SERVICES DEPT TRANSFERS -IN: INSURANCE RECOVERIES INTERFUND TRANSFER -IN INTERFUND TRANSFER - In (From 121) INTERFUND TRANSFER (From 127) TOTAL GENERAL FUND REVENUE CITY OF EDMO NDS REVENUES - GENERAL FUND 2013 Adopted 3/31/2013 Budget Revenues Variance % Received 10,214 1,843 (8,371) 18% 24,000 4,847 (19,153) 20% 213,000 45,390 (167,610) 21% 20,086 3,614 (16,472) 18% 77 - (77) 0% 2,034 - (2,034) 0% 1,002 102 (900) 10% 31,592 9,447 (22,145) 30% 794 - (794) 0% 404 - (404) 0% 3,000 400 (2,600) 13% 9,200 (205) (9,405) -2% 415 429 14 103% 8 - (8) 0% 33,000 5,680 (27,320) 17% - 62 62 0% 539 41 (498) 8% 14,000 (3,183) (17,183) -23% 1,491 442 (1,049) 30% - 29 113,265 20,109 (93,156) 18% 40,000 5,174 (34,826) 13% 292 6 (286) 2% 7,444 955 (6,489) 13% 485 1,510 1,025 311% 526,342 96,691 (429,680) 18% 8,000 140 (7,860) 2% 1,250 304 (946) 24% 5,491 616 (4,875) 11% 8,790 2,370 (6,420) 27% 140,000 14,134 (125,866) 10% 3,040 1,480 (1,560) 49% 143,000 43,185 (99,815) 30% 4,500 694 (3,806) 15% 6,200 - (6,200) 0% 4,300 7,250 2,950 169% 1,400 200 (1,200) 14% 1,486 - (1,486) 0% 1,750 1,553 (197) 89% - 358 358 0% 465 40 (425) 9% 44 1 (43) 2% 3,000 563 (2,437) 19% 66 2 (64) 3% 182 30 (152) 16% 978 189 (789) 19% 91 - (91) 0% - 90 90 0% 334,033 73,197 (260,926) 22% 0% - - - 0% 25,086 - (25,086) 0% 12,297 - (12,297) 0% 37,383 - (37,383) 0% $ 32,858,589 $ 5,680,038 $ (27,177,170) 17% 27 This page is intentionally left blank. W:3 Title CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2013 Adopted 3/31/2013 Budget Expenditures Variance Page 1 of 6 %Used GENERAL FUND EXPENDITURES (001) SALARIES AND WAGES $ 12,069,872 $ 2,987,023 $ (9,082,849) 25% OVERTIME 415,100 83,936 (331,164) 20% HOLIDAY BUY BACK 193,388 802 (192,586) 0% BENEFITS 4,094,462 1,009,849 (3,084,613) 25% UNIFORMS 61,110 9,405 (51,705) 15% SUPPLIES 374,244 68,922 (305,322) 18% SMALL EQUIPMENT 117,050 24,822 (92,228) 21% PROFESSIONAL SERVICES 1,949,484 314,045 (1,635,440) 16% COMMUNICATIONS 204,660 42,912 (161,748) 21% TRAVEL 36,742 2,122 (34,620) 6% ADVERTISING 40,865 4,307 (36,558) 11% RENTAL/LEASE 834,943 207,480 (627,463) 25% INSURANCE 396,193 397,566 1,373 100% UTILITIES 414,600 113,768 (300,832) 27% REPAIRS& MAINTENANCE 320,547 67,028 (253,519) 21% MISCELLANEOUS 279,880 82,961 (196,919) 30% INTERGOVERNMENTAL SERVICES 8,099,655 3,845,609 (4,254,046) 47% ECA CONTINGENCY RESERVE 190,000 - (190,000) 0% EXCISE TAXES 5,500 760 (4,740) 14% INT ERFUND TRANSFER (009,111,112,116) 1,325,185 255,078 (1,070,107) 19% MACHINERY/EQUIPMENT 85,000 22,735 (62,265) 27% GENERAL OBLIGATION BOND PRINCIPAL 946,595 - (946,595) 0% CAPITAL LEASES AND INSTALLMENT PURCHASES 64,014 - (64,014) 0% OTHER DEBT - 478 478 0% INTEREST ON LONG-TERM EXTERNAL DEBT 185,614 - (185,614) 0% DEBT ISSUE COSTS 5,000 (5,000) 0% INTERFUND SERVICES 201,800 - (201,800) 0% INTERFUND RENTAL 48,000 12,000 (36,000) 25% 32,959,503 9,553,606 (23,405,897) 29% LEOFF-MEDICAL INS. RESERVE(009) BENEFITS $ 435,000 $ 65,174 $ (369,826) 15% IN HOME LTC CLAIMS 176,400 27,531 (148,869) 16% PROFESSIONAL SERVICES 8,000 - (8,000) 0% MISCELLANEOUS - - 0% 619,400 92,705 (526,695) 15% RISK MANAGEMENT RESERVE FUND (011) MISCELLANEOUS $ 661,000 464,100 (196,900) 70% 661,000 464,100 (196,900) 70% HISTORIC PRESERVATION GIFTFUND (014) SUPPLIES $ 2,000 $ - $ (2,000) 0% PROFESSIONAL SERVICES 2,000 (2,000) 0% ADVERTISING 1,000 - (1,000) 0% MISCELLANEOUS 10,000 800 (9,200) 8% 15,000 800 (14,200) 5% BUILDING MAINTENANCE SUBFUND (016) SUPPLIES $ 10,000 $ - $ (10,000) 0% PROFESSIONAL SERVICES 20,000 - (20,000) 0% REPAIRS& MAINTENANENCE 5,000 493 (4,507) 10% CONSTRUCTION PROJECTS 170,000 - (170,000) 0% 205,000 493 (34,507) 0% DRUG INFO RCEMENTFUND (104) SUPPLIES $ $ - $ - 0% FUEL CONSUMED 2,000 1,136 (864) 57% SMALL EQUIPMENT 5,000 - (5,000) 0% COMMUNICATIONS 2,233 851 (1,382) 38% REPAIR/MAINT 800 - (800) 0% MISCELLANEOUS 20,000 (20,000) 0% INTERGOVTL SVC 50,000 - (50,000) 0% 80,033 $ 1,987 $ (78,046) 2% 29 Page 2 of 6 C TIY OF EDMO NDS EXPENDITURES BY FUND - DEIAAIL 2013 Adopted 3/31/2013 Title Budget Expenditures Variance %Used SALARIES AND WAGES $ 447,655 $ 107,186 $ (340,469) 24% OVERTIME 18,400 4,269 (14,131) 23% BENEFITS 197,283 45,802 (151,481) 23% UNIFORMS 6,000 3,400 (2,600) 57% SUPPLIES 240,000 37,089 (202,911) 15% SMALL EQUIPMENT 26,000 - (26,000) 0% PROFESSIONAL SERVICES 32,700 3,984 (28,716) 12% COMMUNICATIONS 3,500 584 (2,916) 17% TRAVEL 1,000 - (1,000) 0% ADVERTISING 350 - (350) 0% RENTAL/LEASE 159,134 39,295 (119,839) 25% INSURANCE 87,204 87,201 (3) 100% UTILITIES 267,750 43,810 (223,940) 16% REPAIRS& MAINTENANCE 25,000 2,313 (22,687) 9% MISCELLANEOUS 8,000 315 (7,685) 4% INTERGOVERNMENTAL SERVICES 4,000 89 (3,911) 2% INTERFUND TRANSFER - - 0% GENERAL OBLIGATION BOND PRINCIPAL 31,665 (31,665) 0% INTEREST ON LONG-TERM EXTERNAL DEBT 2,074 - (2,074) 0% 1,557,715 375,338 (1,182,377) 24% COMBINED S TREET C 0 NS T/IMPRO VE (112) PROFESSIONAL SERVICES $ 1,152,100 $ 69,167 $ (1,082,933) 6% INTERFUND TRANSFER OUT (to 112,117) 378,500 - (378,500) 0% LAND 909,400 - (909,400) 0% CONST SURFACE CONST PROJECTS 3,502,300 75,590 (3,426,710) 2% INTERGOVERNMENTAL LOANS 72,203 - (72,203) 0% INTEREST ON INTERGOVERNMENTAL LOANS 4,481 - (4,481) 0% INTERFUND SERVICES 306,000 34,264 (271,736) 11% 6,324,984 179,022 (6,145,962) 3% MUNIC IPAL ARTS AC Q UIS. FUND (117) SUPPLIES $ 4,200 $ $ (4,200) 0% SMALL EQUIPMENT 1,000 (1,000) 0% PROFESSIONAL SERVICES 116,700 4,373 (112,327) 4% TRAVEL 50 12 (38) 24% ADVERTISING 4,000 1,450 (2,550) 36% RENTAL/LEASE 550 - (550) 0% REPAIRS& MAINTENANCE 300 (300) 0% MISCELLANEOUS 10,000 12 (9,988) 0% INTERFUND TRANSFER 3,000 - (3,000) 0% 139,800 5,847 (133,953) 4% MEMO RIAL S TREIEI TREE FUND (118) SUPPLIES $ - $ - $ 0% 0% HO TEL/MO TEL TAX REVENUE FUND (120) PROFESSIONAL SERVICES $ 14,500 $ $ (14,500) 0% ADVERTISING 37,500 (37,500) 0% MISCELLANEOUS 2,500 100 (2,400) 4% INTERFUND TRANSFERS (to 117, 132) 14,000 - (14,000) 0% 68,500 S 100 (68,400) 0% EMPLOYEE PARKING PERMIT FUND (121) SUPPLIES $ 1,640 $ - $ (1,640) 0% INTERFUND TRANSFER (to 001) 25,086 (25,086) 0% 26,726 (26,726) 0% YOUTH SCHOLARSHIP FUND (122) MISCELLANEOUS $ 4,000 $ 1,018 $ (2,982) 25% 4,000 1,018 (2,982) 25% TOURISMPRO MOTIONALFUND/ARTS (123) PROFESSIONAL SVC $ 10,500 $ 447 $ (10,053) 4% ADVERTISING 4,500 553 (3,948) 12% MISCELLANEOUS 4,000 - (4,000) 0% 19,000 999 (18,001) 5% 30 Title REAL ESTATE EXCISE TAX (125) SUPPLIES PROFESSIONAL SERVICES ADVERTISING UTILITIES REPAIRS& MAINTENANCE INTERFUND TRANSFER (to 132) CONST RUCT ION PROJECTS INTERFUND SERVICES REAL ESTATE EXCISE TAX 1, PARKS ACQ (126) MISCELLANEOUS TRANSFER TO FUND 231 LAND GENERAL OBLIGATION BONDS INTEREST GIFTS CATALOG FUND (127) SUPPLIES PROFESSIONAL SERVICES INTERFUND TRANSFER (to 001) SPECIAL PROJECTS FUND (129) PROFESSIONAL SERVICES CONSTRUCTION PROJECTS INTERFUND SERVICES CFIVIE EERY MAINTEVANCEQMPRO VEMINT (130) SALARIES AND WAGES OVERTIME BENEFITS UNIFORMS SUPPLIES SUPPLIES PURCHASED FOR INVENTORY/RESALE PROFESSIONAL SERVICES COMMUNICATIONS TRAVEL ADVERTISING RENT AL/LEASE UTILITIES REPAIRS& MAINTENANCE MISCELLANEOUS MACHINERY/EQUIPMENT INTERFUND SERVICES PARKS CONSTRUCTION FUND (132) SUPPLIES PROFESSIONAL SERVICES INTERFUND TRANSFER CONSTRUCTION PROJECTS INTERFUND SERVICES PARKS TRUSTFUND (136) INTERFUND TRANSFER SISTER CITY COMMISSION (138) SUPPLIES STUDENT TRIP MISCELLANEOUS TRANSPORTATION BENEFIT DIS TRIC T (139) PROFESSIONAL SERVICES INSURANCE INTERFUND TRANSFER CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2013 Adopted 3/31/2013 Budget Expenditures $ 29,000 $ 19,160 337,000 (2,079) - 148 Variance (9,840) (339,079) Page 3 of 6 % Used 66% -1% - 0% 185,000 (185,000) 0% 635,500 (635,500) 0% 100,000 (100,000) 0% - - 0% 1,286,500 17,230 $ (1,269,418) 1% $ $ $ 0% 438,910 (438,910) 0% 200,000 (200,000) 0% 17,550 (17,550) 0% 12,074 (12,074) 0% 668,534 (668,534) 0% $ 14,020 $ 1,013 $ (13,007) 7% 6,000 6,150 150 103% 12,297 - (12,297) 0% 32,317 7,163 (25,154) 22% $ 31,700 $ $ (31,700) 0% 171,600 (171,600) 0% 19,500 10,045 (9,455) 52% 222,800 10,045 (212,755) 5% 68,605 $ 17,341 $ (51,264) 25% 3,500 124 (3,376) 4% 33,188 7,843 (25,345) 24% 1,000 - (1,000) 0% 7,000 255 (6,745) 4% 20,000 1,867 (18,133) 9% 1,000 - (1,000) 0% 1,412 350 (1,062) 25% 500 - (500) 0% 3,000 108 (2,892) 4% 5,256 1,314 3,800 (3,800) 0% 500 - (500) 0% 4,000 1,019 (2,981) 25% - - 0% - 0% 152,761 $ 30,222 $ (118,597) 20% $ - $ $ 0% 1,907,500 1,940 (1,905,560) 0% - - 0% 182,700 - (182,700) 0% 3,000 1,114 (1,886) 37% 2,093,200 3,054 (2,090,146) 0% $ $ $ 0% 0°0 $ 500 $ $ (500) 0% 2,600 (2,600) 0% 1,500 63 (1,437) 4% 4,600 S 63 4,537 1% $ $ 1,756 $ 1,756 0% 5,000 5,000 - 100% 640,000 140,299 (499,701) 22% 645,000 147,055 (497,945) 23% 31 Page 4 of 6 Title INTERFUND TRANSFER LID GUARANTY FUND (213) INTERFUND TRANSFER 2012 LTGO DEBT SERVIC FUND (231) GENERAL OBLIGATION BOND INTEREST DEBT ISSUE COSTS WATER FUND (421) SALARIES AND WAGES OVERTIME BENEFITS UNIFORMS SUPPLIES FUEL CONSUMED WATER PURCHASED FOR RESALE SUPPLIES PURCHASED FOR INVENTORY/RESALE SMALL EQUIPMENT PROFESSIONAL SERVICES COMMUNICATIONS TRAVEL ADVERTISING RENT AL/LEASE INSURANCE UTILITIES REPAIRS& MAINTENANCE MISCELLANEOUS INTERGOVERNMENTAL SERVICES INTERFUND TAXES INTERFUND TRANSFER (to 117,414) MACHINERY/EQUIPMENT CONST RUCT ION PROJECTS GENERAL OBLIGATION BONDS REVENUE BONDS INTERGOVERNMENTAL LOANS INTEREST DEBT ISSUE COSTS OTHER INTEREST & DEBT SERVICE COSTS INTERFUND SERVICES CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2013 Adopted 3/31/2013 Budget Expenditures Variance %Used $ 22,130 $ $ (22,130) 0% $ 22,130 (22,130) 0% $ $ $ 0% 007. $ 825,372 $ $ (825,372) 0% 184,530 (184,530) 0% - 0% 1,009,902 (1,009,902) 0% $ 756,455 $ 177,452 $ (579,003) 23% 24,180 3,557 (20,623) 15% 285,866 73,319 (212,547) 26% 6,840 1,844 (4,996) 27% 143,505 11,947 (131,558) 8% - - 0% 1,725,000 190,276 (1,534,724) 11% 140,000 23,819 (116,181) 17% 10,400 105 (10,295) 1% 173,136 22,983 (150,153) 13% 30,280 8,471 (21,809) 28% 3,400 - (3,400) 0% 560 - (560) 0% 91,205 23,107 (68,098) 25% 67,699 67,607 (92) 100% 28,000 8,193 (19,807) 29% 24,160 363 (23,797) 2% 307,630 80,040 (227,590) 26% 30,000 10,079 (19,921) 34% 904,893 217,707 (687,186) 24% 927,500 - (927,500) 0% 85,000 (85,000) 0% 2,532,580 (2,532,580) 0% 2,025 (2,025) 0% 209,471 (209,471) 0% 45,839 (45,839) 0% 280,306 (280,306) 0% 16,553 - (16,553) 0% - 175 175 0% 349,368 115,756 (233,612) 33% 9,201,851 1,036,799 (8,165,052) 11% 32 Page 5 of 6 Title S TO RM FUND (422) SALARIES AND WAGES OVERTIME BENEFITS UNIFORMS SUPPLIES SMALL EQUIPMENT PROFESSIONAL SERVICES COMMUNICATIONS TRAVEL ADVERTISING RENT AL/LEASE INSURANCE UT ILIT ES REPAIR & MAINTENANCE MISCELLANEOUS INTERGOVERNMENTAL SERVICES INTERFUND TAXESAND OPERATING ASSESSMENT INTERFUND TRANSFER (to 112, 117) CONSTRUCTION PROJECTS GENERAL OBLIGATION BONDS REVENUE BONDS INTERGOVERNMENTAL LOANS INTEREST OTHER INTEREST & DEBT SERVICE COSTS INTERFUND PROFESSIONAL SERVICES SEWER FUND (423) SALARIES AND WAGES OVERTIME BENEFITS UNIFORMS SUPPLIES FUEL CONSUMED SUPPLIES PURCHASED FOR INV OR RESALE SMALL EQUIPMENT PROFESSIONAL SERVICES COMMUNICATIONS TRAVEL ADVERTISING RENT AL/LEASE INSURANCE UTILITIES REPAIR & MAINTENANCE MISCELLANEOUS INTERGOVERNMENTAL SERVICES INTERFUND TAXESAND OPERATING ASSESSMENT INTERFUND TRANSFERS (to 414, 423) MACHINERY/EQUIPMENT CONSTRUCTION PROJECTS GENERAL OBLIGATION BONDS REVENUE BONDS INTERGOVERNMENTAL LOANS INTEREST DEBT ISSUE COSTS OTHER INTEREST & DEBT SERVICE COSTS INTERFUND PROFESSIONAL SERVICES C TTY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2013 Adopted 3/31/2013 Budget Expenditures Variance %Used $ 568,591 $ 137,385 $ (431,206) 24% 6,000 2,789 (3,211) 46% 232,141 55,785 (176,356) 24% 6,540 3,813 (2,727) 58% 50,000 2,808 (47,192) 6% 4,400 - (4,400) 0% 599,190 172,032 (427,158) 29% 3,480 301 (3,179) 9% 4,300 - (4,300) 0% 500 - (500) 0% 217,412 53,280 (164,132) 25% 8,418 8,407 (11) 100% 10,000 2,651 (7,349) 27% 11,860 - (11,860) 0% 106,100 25,508 (80,592) 24% 45,000 16,682 (28,318) 37% 291,600 85,709 (205,891) 29% 237,766 - (237,766) 0% 1,458,400 (1,458,400) 0% 101,469 (101,469) 0% 82,906 (82,906) 0% 32,063 (32,063) 0% 187,245 - (187,245) 0% - 83 83 0% 300,391 146,304 (154,087) 49% 4,565,772 713,535 3,852,237 16% $ 1,653,859 $ 391,476 $ (1,262,383) 24% 73,000 32,190 (40,810) 44% 677,979 158,866 (519,113) 23% 11,190 5,843 (5,347) 52% 482,505 59,784 (422,721) 12% 90,000 51,046 (38,954) 57% 3,000 - (3,000) 0% 16,400 1,880 (14,520) 11% 1,024,236 368,273 (655,963) 36% 40,280 9,018 (31,262) 22% 7,400 - (7,400) 0% 2,500 - (2,500) 0% 133,736 33,024 (100,712) 25% 157,117 156,092 (1,025) 99% 931,200 198,978 (732,222) 21% 90,000 14,886 (75,114) 17% 211,100 52,282 (158,818) 25% 290,000 42,648 (247,352) 15% 470,000 120,749 (349,251) 26% 1,125,280 - (1,125,280) 0% 141,000 - (141,000) 0% 7,924,700 435,339 (7,489,361) 5% 195,602 - (195,602) 0% 222,625 (222,625) 0% 138,939 (138,939) 0% 125,421 (125,421) 0% 16,551 - (16,551) 0% - 41 41 0% 574,489 132,558 (441,931) 23% - 16,830,109 S 2,264,973 (14,565,136) 13% 33 Title CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL 2013 Adopted 3/31/2013 Budget Expenditures Variance Page 6 of 6 %Used EQUIPMENTRENTAL FUND (511) SALARIES AND WAGES $ 228,064 $ 34,458 $ (193,606) 15% OVERTIME 1,000 886 (114) 89% BENEFITS 100,397 16,716 (83,681) 17% UNIFORMS 1,000 293 (707) 29% SUPPLIES 76,000 11,202 (64,798) 15% FUEL CONSUMED 1,000 - (1,000) 0% SUPPLIES PURCHASED FOR INVENTORY/RESALE 321,800 45,509 (276,291) 14% SMALL EQUIPMENT 8,000 543 (7,457) 7% PROFESSIONAL SERVICES 1,000 569 (431) 57% COMMUNICATIONS 3,000 314 (2,686) 10% RENTAL/LEASE 9,996 2,256 (7,740) 23% INSURANCE 34,083 32,700 (1,383) 96% UTILITIES 14,000 3,926 (10,074) 28% REPAIRS& MAINTENANCE 60,000 16,093 (43,907) 27% MISCELLANEOUS 6,000 1,602 (4,398) 27% INTERGOVERNMENTAL SERVICES 2,500 119 (2,381) 5% MACHINERY/EQUIPMENT 217,532 46,927 (170,605) 22% INTERFUND SERVICES 10,000 - (10,000) 0% - 1,095,372 S 214,113 (881,259) 20% FIREMEN'S PENSION FUND (617) BENEFITS $ 63,000 $ 10,323 $ (52,677) 16% PENSION AND DISABILITY PAYMENTS 43,790 28,418 (15,372) 65% PROF SERVICES 2,000 - (2,000) 0% 108,790 38,741 (70,049) 36% TO TAL EXPENDITURE ALL FUNDS 80,620,299 15,159,010 (65,273,296) 19% 34 Title CITY COUNCIL OFFICE OF MAYOR HUMAN RESOURCES MUNICIPAL COURT CITY CLERK ADMINISTRATIVE SERVICES CITY ATTORNEY NON -DEPARTMENTAL POLICE SERVICES COMMUNITY SERVICES DEVELOPMENT SERVICES PARKS & RECREATION PUBLIC WORKS FACILITIES MAINTENANCE Title WATER UTILITY FUND STORM UTILITY FUND SEWER/WWTP UTILITY FUND CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY 2013 Adopted Budget 273,623 $ 238,374 287,190 729,506 586,831 1,492,018 499,200 11,467,569 8,931,185 373,314 1,619,042 3,398,517 1,718,975 1,344,159 32.959.503 $ 3/31/2013 penditures 61,389 $ 59,435 59,024 172,514 132,277 390,531 110,418 4,520,241 2,104,655 82,365 425,124 687,221 428,001 320.411 Variance (212,234) (178,939) (228,166) (556,992) (454,554) (1,101,487) (388,782) (6,947,328) (6,826,530) (290,949) (1,193,918) (2,711,296) (1,290,974) CITY OF EDMONDS EXPENDITURES - UTILITY- BY FUND IN S UMMARY 2013 Adopted Budget $ 9,201,851 $ 4,565,772 16,830,109 $ 30,597,732 $ 3/31/2013 penditures 1,036,799 $ 713,535 2,264,973 4,015,308 $ Variance (8,165,052) (3,852,237) (14,565,136) (26,582,424) % Used % Used 22% 25% 21% 24% 23% 26% 22% 39% 24% 22% 26% 20% 25% 24% 29% This page is intentionally left blank. 36 Page 1 of 4 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2013 Adopted 3/31/2013 Title Budget Expenditures Variance %Used CITY COUNCIL SALARIES $ 114,618 $ 29,568 $ (85,050) 26% OVERTIME 2,000 155 (1,845) 8% BENEFIT S 68,165 17,363 (50,802) 25% SUPPLIES 1,000 88 (912) 9% PROFESSIONAL SVC 53,082 13,259 (39,823) 25% COMMUNICATIONS 3,000 520 (2,480) 17% TRAVEL 2,500 323 (2,177) 13% RENTAL/LEASE 490 113 (377) 23% REPAIRS✓MAINT 1,500 - (1,500) 0% MISCELLANEOUS 27,268 - (27,268) 0% 273,623 11,389 (212,234) 22% O FFIC E O F MAYO R SALARIES $ 183,722 $ 46,497 $ (137,225) 25% OVERTIME - - - 0% BENEFITS 41,852 10,446 (31,406) 25% SUPPLIES 2,000 720 (1,280) 36% PROFESSIONAL SVC 1,500 605 (895) 40% COMMUNICATION 1,400 170 (1,230) 12% TRAVEL 2,000 271 (1,729) 14% RENTAL/LEASE 2,400 553 (1,847) 23% REPAIR/MAINT 500 - (500) 0% MISCELLANEOUS 3,000 173 (2,827) 6% 238,374 59,435 (178,939) 250o HUMAN RES O URC ES SALARIES $ 169,000 S 39,143 $ (129,857) 23% OVERTIME - - - 0% BENEFITS 6L680 11,943 (49,737) 19% SUPPLIES 2,000 1,012 (988) 51% SMALL EQUIPMENT 100 - (100) 0% PROFESSIONAL SVC 32,000 5,309 (26,691) 17% COMMUNICATIONS 500 80 (420) 16% TRAVEL 500 - (500) 0% ADVERTISING 5,000 911 (4,089) 18% RENTAL/LEASE 2,000 554 (1,446) 28 % REPAIR/MAINT 6,000 - (6,000) 0% MISCELLANEOUS 8 410 72 (8,338) 1% 287,190 59,024 (228,166) 21% MUNICIPAL C O URT SALARIES $ 464,471 $ 111,746 $ (352,725) 24% OVERTIME 100 - (100) 0% BENEFITS 168,526 36,987 (131,539) 22% SUPPLIES 9,159 2,518 (6,641) 27% SMALL EQUIPMENT 2,000 690 (1,310) 34% PROFESSIONAL SERVICES 60,500 16,393 (44,107) 27% COMMUNICATIONS 2,600 411 (2,189) 16% TRAVEL 1,250 559 (691) 45% RENTAL/LEASE 650 228 (422) 35% REPAIR/MAINT 1,000 286 (714) 29% MISCELLANEOUS 19,250 2,697 (16,553) 14% 729,506 172,514 (556,992) 24% 37 Page 2 of 4 CITY OF EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2013 Adopted 3/31/2013 Title Budget Expenditures Variance %Used CITY C LERK SALARIES AND WAGES $ 305,572 $ 75,702 $ (229,870) 25% BENEFITS 92,771 23,010 (69,761) 25% SUPPLIES 13,760 2,014 (11,746) 15% PROFESSIONAL SERVICES 84,751 6,314 (78,437) 7% COMMUNICATIONS 50,000 17,899 (32,101) 36% TRAVEL 250 - (250) 0% ADVERTISING 3,690 1,860 (1,830) 50% RENTAL/LEASE 25,000 4,011 (20,989) 16% REPAIRS & MAINTENANCE 8,037 350 (7,687) 4% MISCELLANEOUS 3,000 1,116 (1,884) 37% 586,831 S 132,277 454,554 23% ADMINISTRATIVE SERVICES SALARIES $ 682,370 $ 178,204 $ (504,166) 26% OVERTIME 4,000 2,297 (1,703) 57% BENEFITS 220,100 53,085 (167,015) 24% SUPPLIES 35,700 8,260 (27,440) 23% SMALL EQUIPMENT 87,500 21,367 (66,133) 24% PROFESSIONAL SERVICES 126,350 50,842 (75,508) 40% COMMUNICATIONS 58,960 12,347 (46,613) 21 % TRAVEL 3,300 - (3,300) 0% RENTAL/LEASE 8,988 2,336 (6,652) 26% REPAIR/MAINT 171,750 30,367 (141,383) 18% MISCELLANEOUS 8,000 8,692 692 109% MACHINERY/EQUIPMENT 85,000 22,735 (62,265) 27% 1,492,018 390,531 (1,101,487) 26% CITY ATTORNEY PROFESSIONAL SVC $ 499,200 $ 110,418 $ (388,782) 22% MISC PROSECUTOR - - - 0% 499,200 110,418 (388,782) 22% NON -DEPARTMENTAL SALARIES $ 136,000 $ - $ (136,000) 0% BENEFITS - UNEMPLOYMENT 40,000 2,931 (37,069) 7% PROFESSIONAL SVC 380,000 47,131 (332,869) 12% COMMUNICATIONS - - - 0% RENTAL/LEASE 3,600 3,600 - 100% INSURANCE 396,193 397,566 1,373 100% MISCELLANEOUS 55,156 40,065 (15,091) 73% INTERGOVT SVC 7,532,912 3,772,632 (3,760,280) 50% ECA LOAN PAYMENT 190,000 - (190,000) 0% EXCISE TAXES 5,500 760 (4,740) 14% INTERFUND TRANSFERS 1,325,185 255,078 (1,070,107) 19% GENERAL OBLIGATION BOND 946,595 - (946,595) 0% INSTALLMENT PURCHASES 64,014 - (64,014) 0% OTHER DEBT - - - 0% INTEREST ON LONG-TERM DEBT 185,614 - (185,614) 0% DEBT ISSUANCE COSTS 5,000 - (5,000) 0% FISCAL AGENT FEES - 478 478 0% INTERFUND SERVICES 201,800 - (201,800) 0% 11,467,569 4,520,241 (6,947,328) 39% 38 Page 3 of 4 C ITY O F IDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL Title SALARIES OVERTIME HOLIDAY BUYBACK BENEFIT S UNIFORMS SUPPLIES SMALL EQUIPMENT PROFESSIONAL SVC COMMUNICATIONS TRAVEL ADVERTISING RENT AL/LEASE REPAIR/MAINT MISCELLANEOUS INTERGOVTL SVC INT ERFUND RENTAL COMMUNITY SERVICES ADMIN SALARIES BENEFIT S SUPPLIES SMALL EQUIPMENT PROFESSIONAL SVC COMMUNICATIONS TRAVEL ADVERTISING RENT AL/LEASE REPAIR/MAINT MISCELLANEOUS DEVELO PMENT S ERVIC ES/PLANNING SALARIES OVERTIME BENEFIT S UNIFORMS SUPPLIES MINOR EQUIPMENT PROFESSIONAL SVC COMMUNICATIONS TRAVEL ADVERTISING RENT AL/LEASE REPAIRS & MAINTENANCE MISCELLANEOUS ENGINEERING SALARIES OVERTIME BENEFIT S UNIFORMS SUPPLIES MINOR EQUIPMENT PROFESSIONAL SVC COMMUNICATIONS TRAVEL ADVERTISING RENT AL/LEASE REPAIR/MAINT MISCELLANEOUS 2013 Adopted 3/31/2013 Budget Expenditures Variance %Used $ 5,169,010 $ 1,298,875 $ (3,870,135) 25% 400,000 78,772 (321,228) 20% 193,388 802 (192,586) 0% 1,728,703 446,277 (1,282,426) 26% 52,410 8,217 (44,193) 16% 94,100 24,735 (69,365) 26% 14,300 2,036 (12,264) 14% 95,200 11,869 (83,331) 12% 33,592 4,184 (29,408) 12% 16,300 935 (15,365) 6% 375 36 (339) 10% 538,344 133,567 (404,777) 25% 16,115 1,124 (14,991) 7% 35,300 8,247 (27,053) 23% 496,048 72,977 (423,071) 15% 48,000 12,000 (36,000) 25% 8,931,185 2,104,655 (6,826,530) 24% $ 213,304 $ 53,471 $ (159,833) 25% 62,052 15,612 (46,440) 25% 1,500 204 (1,296) 14% 800 - (800) 0% 60,804 11,040 (49,764) 18% 1,490 344 (1,146) 23% 2,000 - (2,000) 0% 24,500 - (24,500) 0% 2364 644 (1,720) 27% 500 - (500) 0% 4,000 1,050 (2,950) 26% 373,314 82,365 (290,949) 22% $ 1,032,549 $ 304,320 $ (728,229) 29% 1,300 25 (1,275) 2% 358,465 99,343 (259,122) 28% - - - 0% 13,000 1,658 (11,342) 13% 1,100 - (1,100) 0% 145,600 4,820 (140,780) 3% 4,000 853 (3,147) 21 % 1,600 12 (1,588) 1% 3,000 837 (2,163) 28% 32,828 8,084 (24,744) 25% 500 - (500) 0% 25,100 5,172 (19,928) 21% 1,619,042 425,124 1,193,918 26% $ 1,007,140 $ 249,382 $ (757,758) 25% 5,000 947 (4,053) 19% 342,150 89,699 (252,451) 26% 360 - (360) 0% - - - 0% 2,000 403 (1,597) 20% 5,000 - (5,000) 0% 6,700 1,072 (5,628) 16% 600 10 (590) 2% - 264 264 0% 13,408 3,351 (10,057) 25% 1,800 - (1,800) 0% 10,300 2,629 (7,671) 26% 1,394,458 347,757 (1,046,701) 25% 39 Page 4 of 4 CITY OF EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL Title PARKS & REC REATIO N SALARIES OVERTIME BENEFITS UNIFORMS SUPPLIES MINOR EQUIPMENT PROFESSIONAL SVC COMMUNICATIONS TRAVEL ADVERTISING RENTAL/LEASE PUBLIC UTILITY REPAIR/MAINT MISCELLANEOUS INTERGOVTLSVC PUBLIC WORKS SALARIES OVERTIME BENEFITS SUPPLIES PROFESSIONAL SERVICES COMMUNICATIONS TRAVEL RENT AL/LEASE PUBLIC UTILITY REPAIR/MAINT MISCELLANEOUS FACILITIES MAINTENANCE SALARIES OVERTIME BENEFITS UNIFORMS SUPPLIES FUEL CONSUMED MINOR EQUIPMENT COMMUNICATIONS RENT AL/LEASE PUBLIC UTILITY REPAIR/MAINT MISCELLANEOUS TOTAL GENERAL FUND EXPENDITURES 2013 Adopted 3/31/2013 Budget Expenditures Variance %Used $ 1,745,631 $ 383,303 $ (1,362,328) 22% - 1,717 1,717 0% 584,326 134,161 (450,165) 23% 5,340 823 (4,517) 15% 131,925 19,372 (112,553) 15% 3,250 - (3,250) 0% 405,297 36,034 (369,263) 9% 28,218 1,537 (26,681) 5% 5,942 12 (5,930) 0% 4,300 398 (3,902) 9% 149,152 38,209 (110,943) 26% 135,000 36,817 (98,183) 27% 51,845 22,517 (29,328) 43% 77,596 12,320 (65,276) 16% 70,695 - (70,695) 0% 3,398,517 687,22 (2,711,296) 20% $ 225,381 $ 60,063 $ (165,318) 27% 200 - (200) 0% 76,157 16,345 (59,812) 21% 5,100 1,778 (3,322) 35% 200 9 (191) 5% 1,200 355 (845) 30% 500 - (500) 0% 10,779 996 (9,783) 9% 2,600 698 (1,902) 27% 1,000 - (1,000) 0% 1,400 - (1,400) 0% 324,517 80,244 (244,273) 25% $ 621,104 $ 156,749 $ (464,355) 25% 2,500 23 (2,477) 1 % 249,515 52,647 (196,868) 21% 3,000 364 (2,636) 12% 65,000 6,563 (58,437) 10% - - 0% 6,000 326 (5,674) 5% 13,000 3,139 (9,861) 24% 44,940 11,235 (33,705) 25% 277,000 76,253 (200,747) 28% 60,000 12,384 (47,616) 21% 2,100 728 (1,372) 35% 1,344,159 320,411 1,023,748 24% 32,959,503 9,553,606 (23,405,897) 29% 40 AM-5757 City Council Meeting Meeting Date: 05/21/2013 Time: Consent Submitted By: Carrie Hite Department: Parks and Recreation Committee: Parks, Planning, Public Works Type: Information Action Subiect Title Authorize Mayor to sign contract with MIG for development of the PROS Plan. Recommendation The Parks Council committee is forwarding to full Council on consent. 4. H. Previous Council Action Council authorized the update of the Parks, Recreation, and Open Space Plan in the budget process. Council also authorized the RFQ for the PROS plan on February 19, 2013. Narrative The Parks Department published and distributed the RFQ for the PROS plan. A selection committee, comprised of two City Council members, a Planning/Parks Board member, Arts Commission member, Economic Development Commission member, School Board member, avid park user, and several staff rated the submittals, shortlisted the submittals for interviews, and interviewed three firms. The selection committee presented both strengths and challenges for each firm, and came up with a 1/2/3 rating during the process. Staff followed up with reference checks and questions to the top firm to answer some of the challenges that were discussed as part of the selection process. The firm being selected is MIG, who has also contracted with AdvisArts to assist with the Community Cultural Plan. PSA MIG PROS Plan PROS Scope of Work PROS budget schedule Inbox Reviewed By City Clerk Sandy Chase Mayor Dave Earling Finalize for Agenda Sandy Chase Fonn Started By: Carrie Hite Final Approval Date: 05/16/2013 Attachments Form Review Date 05/15/2013 01:21 PM 05/16/2013 09:51 AM 05/16/2013 10:06 AM Started On: 05/15/2013 09:24 AM PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into between the City of Edmonds, hereinafter referred to as the "City", and MIG, hereinafter referred to as the "Consultant"; WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to complete the Parks, Recreation, and Open Space Plan and Commundy Cultural Plan; NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scope of work. The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with the Scope of Services that is marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on lump sum basis as set forth on the fee schedule found in Exhibit A, provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of $125,000.00 ( One hundred twenty five thousand dollars ). B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City biweekly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. No billing shall be considered for payment that has not been submitted to the Parks Director three days prior to the scheduled cut-off date. Such late vouchers will be checked by the City and payment will be made in the next regular payment cycle. C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three years after final payment. Copies shall be made available upon request. 3. Ownership and use of documents. All research, tests, surveys, preliminary data and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant under this Agreement shall be and are the property of the Consultant, provided, however, that: 1 A. All final reports, presentations and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. B. The City shall have the right, upon reasonable request, to inspect, review and copy any work product during normal office hours. Documents prepared under this agreement and in the possession of the Consultant may be subject to public records request and release under Chapter 42.56 RCW. C. In the event that the Consultant shall default on this Agreement, or in the event that this contract shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this contract. The summary of work done shall be prepared at no additional cost. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. 5. Hold harmless agreement. The Consultant shall indemnify and hold the City and its officers and employees harmless from and shall process and defend at its own expense all claims, demands, or suits at law or equity arising in whole or in part from the Consultant's negligence or breach of any of its obligations under this Agreement; provided that nothing herein shall require a Consultant to indemnify the City against and hold harmless the City from claims, demands or suits based solely upon the conduct of the City, its agents, officers and employees; and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the Consultant's agents or employees, and (b) the City, its agents, officers and employees, this indemnity provision with respect to (1) claims or suits based upon such negligence (2) the costs to the City of defending such claims and suits shall be valid and enforceable only to the extent of the Consultant's negligence or the negligence of the Consultant's agents or employees. The Consultant shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant specifically assumes potential liability for actions brought by the Consultant's own employees against the City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any immunity under the state industrial insurance law, Title 51 RCW. 6. General and professional liability insurance. The Consultant shall obtain and keep in force during the terms of the Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the State. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall not exceed one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. D. Professional liability insurance in the amount of one million dollars ($1,000,000). Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by the Consultant, the City will be named on all policies as an additional insured. The Consultant shall furnish the City with verification of insurance and endorsements required by the Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen days of the execution of this Agreement to the City. No cancellation of the foregoing policies shall be effective without thirty days prior notice to the City. The Consultant's professional liability to the City shall be limited to the amount payable under this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this Agreement. In no case shall the Consultant's professional liability to third parties be limited in any way. 7. Discrimination prohibited. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, age, sex, national origin or physical handicap. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractors during the performance of this contract. 9. City approval of work and relationships. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this contract must meet the approval of the City. During pendency of this agreement, the Consultant shall not perform work for any party with respect to any property located within the City of Edmonds or for any project subject to the administrative or quasijudicial review of the City without written notification to the City and the City's prior written consent. 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten days in advance of the effective date of said termination. 11. Integration. The Agreement between the parties shall consist of this document and the Consultant's proposal attached hereto as Exhibit A. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibit A, this Agreement shall control. 12. Changes/Additional Work. The City may engage Consultant to perform services in addition to those listed in this Agreement, and Consultant will be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Services, the City understands that a revision to the Scope of Services and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render or the City to pay for services rendered in excess of the Scope of Services in Exhibit A unless or until an amendment to this Agreement is approved in writing by both parties. 13. Standard of Care. Consultant represents that Consultant has the necessary knowledge, skill and experience to perform services required by this Agreement. Consultant and any persons employed by Consultant shall use their best efforts to perform the work in a professional manner consistent with sound engineering practices, in accordance with the schedules herein and in accordance with the usual and customary professional care required for services of the type described in the Scope of Services. 14. Non -waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. Non -assignable. The services to be provided by the contractor shall not be assigned or subcontracted without the express written consent of the City. 16. Covenant against contingent fees. The Consultant warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 17. Compliance with laws. The Consultant in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in the Agreement to assure quality of services. The Consultant specifically agrees to pay any applicable business and occupation (B & 0) taxes which may be due on account of this Agreement. 18. Notices. Notices to the City of Edmonds shall be sent to the following address: City of Edmonds Parks, Recreation, and Cultural Services 700 Main Street Edmonds, WA 98020 Notices to the Consultant shall be sent to the following address: MIG 815 SW 2nd Avenue, Suite 200 Portland, Oregon 97204 Receipt of any notice shall be deemed effective three days after deposit of written notice in the U.S. mails, with proper postage and properly addressed. DATED THIS DAY OF , 20 CITY OF EDMONDS CONSULTANT NAME: By By Dave 0. Earling Mayor Its APPROVED AS TO FORM: Office of the City Attorney STATE OF WASHINGTON ) )ss COUNTY OF ) On this day of May, 2013, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared , and executed the foregoing instrument, and acknowledged the said instrument to be his free and voluntary act and deed for the uses and purposes therein mentioned, and on oath stated that he was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Edmonds Comprehensive Parks, Recreation and Open Space Plan and Community Cultural Plan Scope of Work PHASE 1: WHERE ARE WE NOW? In Phase 1, the MIG Team will gain a deeper understanding of the Edmonds park, recreation and open space system as well as the context for the community cultural plan, building on our Team's existing knowledge, as well as the updated park and facility inventory, and recent local and regional planning efforts. Phase 1 Tasks: 1.1 Project Initiation Meeting MIG will attend a project initiation meeting to finalize the scope, schedule, communications protocols, and community engagement plan details and roles/responsibilities. As part of this task, MIG will provide a request for information memo listing desired project background materials. 1.2 Background Information Review MIG will review key background information provided by the City. This documentation will include relevant site, city- wide and regional plans, City budget and capital improvement plan, recreation program guides, and other documents related to the PROS and Cultural Plan efforts. Information from this background review will be incorporated into the summary documents, beginning with the Existing Recreation Resources Summary Report and Community Culture Environmental Scan and tracked in a project references list. 1.3 Base Mapping Assistance MIG will prepare a base map template of Edmonds' PROS system to be applied to the City's Geographic Information System (GIS) data by City GIS staff. The map will be revised based on the Inventory Review and Analysis and MIG will advise on resolving inconsistencies between the GIS data and other documented sources. The base map will be provided by the City in pdf format for review by the Project Advisory Team (PAT). MIG will complete one revision of the map template based on any updates to the data (provided by the City) or style and presentation comments by the PAT. 1.4 Inventory Review and Analysis MIG will review electronic and hard copy park, recreation facility, open space and trail inventory data provided by the City and guide the cross-referencing of this data with the City's GIS data. Existing classifications of park sites, counts of facilities and acreage will be analyzed and a summary will be included in the Existing Recreation Resources Summary Memo. 1.5 Community Tour MIG will participate in one day of touring to familiarize the project team with the specifics of Edmonds' parks, recreation facilities and open spaces as well as significant cultural locations in the community. This tour should include City staff members with on -the -ground knowledge of the best of the system as well as with issues. Observations of park and facility condition from this tour will be incorporated into the Existing Recreation Resources Summary Report. Following the tour, MIG will provide guidance to City maintenance staff on evaluating the condition of each park with clear definitions of elements or categories of scoring. 1.6 Focus Groups (3) and Arts Summit MIG will conduct three focus groups organized around convenient time blocks. The City will assist in scheduling the meetings, provide meeting space and logistics support. These meetings will be scheduled around other MIG meetings or the Arts Summit for efficient clustering of effort. MIG will facilitate the focus groups, provide agendas, and, following the sessions, provide a summary of the discussions that identifies issues and ideas raised by the participants. In addition the MIG Team will participate in the Edmonds Arts Summit gathering input specific to the Community Cultural Plan and assisting with small group facilitation. 1.7 PROS Advisory Team (PAT) Meeting #1 A project advisory team (PAT) composed of City staff, elected and appointed officials and the general public will serve as the steering committee, guiding the PROS Plan through development. At key points in the process, the MIG Team will meet with this group to solicit feedback on technical work products and seek guidance on the PROS plan development, including aligning projects with existing City efforts. MIG will facilitate an initial 1.5 hour meeting of the PAT to discuss the objectives of the plan and get PAT input into strengths, weaknesses, opportunities and challenges with regard to parks. MIG will prepare a 1 to 2 page summary of key decision points and provide this document to the City in pdf format for distribution to the PAT. 1.8 Community Culture Advisory Team (CCAT) Meeting #1 A community culture advisory team (CCAT) composed of City staff, elected and appointed officials and the general public will serve as the steering committee, guiding Community Cultural Plan. This team will also meet with the MIG team at key points in the process to solicit feedback on technical work products and seek guidance on the Community Cultural Plan development, including aligning projects with existing City efforts. MIG will facilitate an initial 1.5 hour meeting of the CCAT to discuss the objectives of the plan and get CCAT input into strengths, weaknesses, opportunities and challenges with regard to arts/culture. MIG will prepare a 1 to 2 page summary of key decision points and provide this document to the City in pdf format for distribution to the CCAT. 1.9 Existing Recreation Resources Summary Report A key work product of this phase will be the Existing Recreation Resources Summary Report. This report will include baseline information on parks, open spaces, and recreation programs provided by the City and others. MIG will provide the summary report in Word and pdf format to facilitate the collection of comments. The City will collect comments and return one set of consolidated comments for one revision by MIG. 1.10 Public Information Update MIG will prepare a public information update for each phase of the project that describes the process, interesting facts and findings in a series of short paragraphs that can be easily utilized in a wide range of existing City communications (including social media, newsletters and website updates). The Phase 1 update will include a description of the process, key dates (such as the community workshops), the online survey link, and preliminary facts and figures about the park system from the background analysis. 1.11 Project Management and Administration This task will ensure a consistent basis for project management and follow-up. As part of this task, MIG will prepare a request for information identifying the desired background information for the project. MIG will coordinate with the City on project activities and progress in biweekly phone calls, resolve issues that may arise regarding schedule and deliverables, and recommend direction for completing project tasks. Project Management and Coordination for this phase is based on a 2-month duration. Phase 1 Deliverables: Community and Stakeholder Engagement Plan Focus Groups Summary Participation in the Edmonds Art Summit PAT and CCAT #1 Summaries Existing Recreation Resources Summary Report Public Information Update 2 PHASE 2: WHERE DO WE WANT TO BE? Phase 2 will include a needs assessment and the initial development of strategic directions, drawing input from the public involvement process, as well as the findings of the Phase 1 technical assessments. Phase 2 Tasks: 2.1 Online Survey The MIG Team will develop an open -access online survey to gather feedback from residents, as well as employers and employees. This online survey gives all interested parties a voice in the planning process, and will collect community input about community desires, initial priorities and important park and recreation activities. The MIG Team will design and program the online survey, and analyze the results, including a brief memo summarizing key findings. The City will post the link to the City website and distribute it as widely as possible using existing communications networks and newsletters. 2.2 Intercept Events The MIG Team will design five interactive boards for City staff and volunteers to gather input at events and activities. MIG will provide written instructions and a checklist for those staffing the sessions, as well as an online feedback form to consolidate intercept data. Once the Intercepts are complete, MIG will analyze the results and summarize findings in a memo. 2.3 Community Workshops (2) The MIG Team will design and facilitate two community workshops, located in different parts of the City and at different times to be as convenient as possible to attend. These workshops will be open to all interests but will generally be focused on the PROS plan issues identified in the first phase of public input. These workshops will be designed to be interactive and participatory, and will be focused on defining vision, values and priorities. The City will assist in scheduling and provide meeting space and logistics support. MIG will design the workshops, provide meeting materials and an agenda, facilitate the workshops, and, following the sessions, provide a summary of the discussions that identifies issues and ideas raised by the participants. This will include the specific ideas for each focus area, as well as overlapping themes raised by participants. 2.4 Level of Service Assessment MIG will design a customized analysis addressing issues identified in Phase 1 and in public outreach activities to identify the level of service for Edmonds, including evaluating past level of service standards and guidelines. As part of this task, MIG will assist City GIS staff in buildings a network model of the City detailing actual access points and travel routes to parks and recreation sites. This model will allow the planning team to evaluate access using ArcGIS Network AnalystTM. The geographic service reach will consider all ways that park users actually travel to park land of different types, functions or characters, including walking, cycling, by car and by transit and using the existing transportation networks. Additional layers of information in this analysis include the condition of Edmond's parks as well as land and facilities owned by other entities, such as schools or other providers. Special consideration will be given to proposed trails and their impact on access to existing parks. A service area for each site will be depicted graphically, highlighting gaps. Building Edmond's reality into this model allows decisions to be made to optimize the system for the activities and services targets most important to the community. The analysis will also consider the framework and findings of the recently completed Park Impact Fee Study to ensure that the analysis is aligned with the needs of that potential funding mechanism. All documentation of the analysis will be provided in electronic formats that are accessible to TAG members for review (Word, pdf, Google Earth KMZ). 2.5 Needs Assessment Summary Report MIG will design a customized analysis addressing Edmonds' issues identified in the public input process. A preliminary review of the analysis will be discussed by the PAT at meeting #2. Following this meeting, MIG will revise the analysis model, run it and prepare a summary of the results to present at the Strategy Session. All documentation of the analysis will be provided in electronic formats that are accessible to PAT members for review (Word, pdf, Google Earth KMZ). 2.6 Community Culture Environmental Scan and Strategic Planning Framework MIG will provide a summary memo of a SWOT analysis for the Community Culture Plan. including key assets, issues, and opportunities. This analysis will be based on the review of background information, stakeholder interviews, focus groups, PAT and staff discussions. The Environmental Scan will also incorporate information received through the summit planned for June. Building from this information, MIG will identify a draft vision for community culture in Edmonds, core values, goals and objectives, and strategic directions for the cultural program (areas of new 3 emphasis, potentially new programming directions, etc.) to advance the vision and take Edmonds' arts and culture to the next level. MIG will provide the summary report in Word and pdf format to facilitate the collection of comments. The City will collect comments and return one set of consolidated comments for one revision by MIG. 2.7 PAT Meeting #2 At the second PAT meeting, the MIG Team will preview the results of the preliminary needs analysis and get direction and feedback to prepare the final analysis. Following the meeting, MIG will prepare a summary of key information items and decision points and provide this document to the City in pdf format for distribution to the PAT. 2.8 CCAT Meeting #2 At the second CCAT meeting, the MIG Team will review the Community Cultural Strategic Planning Framework. Following the meeting, MIG will prepare a summary of key information items and decision points and provide this document to the City in pdf format for distribution to the CCAT. 2.9 Public Information Update The Phase 2 update will include findings from the community input process, a description of the needs analysis process, and a summary of strategic directions for community culture. 2.10 Project Management and Coordination Project Management and Coordination for this phase is based on a 3- month duration. Phase 2 Deliverables: • Intercept Event Materials and Summary • Online Survey Summary • Community Workshop Summaries Need Assessment Summary Report • 2.6 Community Culture Environmental Scan and Strategic Planning Framework • PAT and CCAT #2 Summaries • Public Information Update PHASE 3: HOW DO WE GET THERE? To begin Phase 3, the MIG Team will facilitate a Strategy Session, expanding on the advisory teams as needed to refine the vision and further define objectives, goals and strategies to sustain and enhance parks, recreation facilities, trails and programs. A second strategy session will determine the path forward for the Community Culture Plan. This input will be incorporated into the working draft of the Community Culture Plan. Following the Strategy Sessions, the MIG Team will prepare draft strategies, actions and recommendations for the PROS plan. We will also prepare a preliminary capital development plan and summarize funding and implementation strategy options in a memo format. The PAT will review these materials and the project prioritization criteria. The MIG Team will refine the prioritization criteria and use them to prioritize capital projects, summarizing this information in memo format for further PAT review. Phase 3 Tasks: 3.1 Strategy Session MIG will facilitate a special meeting of the Advisory Teams (PAT and CART) and additional key staff or community representatives, using the Needs Analysis Summary as a starting point. This meeting will focus on defining the preferred approaches to meeting Edmonds' PROS and Community Culture Plan needs. The extended work session will include overlap between the discussions of each advisory team to ensure that both plans are moving forward in a coordinated manner. 3.2 Draft PROS Goals, Objectives and Recommendations MIG will develop the ideas originating in Task 3.1 into a framework of strategic goals, objectives and recommendations that will address park sites, recreation facilities and programs, and open spaces to guide implementation of the plan. The draft of this framework will be provided electronically (Word and pdf) for review by the PAT and comments (one set consolidated by the City) will be integrated into the Working Draft Plan. 4 3.3 Random Sample Survey MIG Team Member EMC will conduct a random sample survey with the objective of gaining an understanding of voter attitude and opinion about options and packages that will be developed in the Parks, Recreation, and Open Space plan. For this telephone survey EMC will develop the survey questionnaire in consultation with MIG and Edmonds; design and select a valid sample of respondents; oversee interviewing and data collection; produce topline results and cross -tabulations; produce a report and analysis in the form of a PowerPoint presentation; and present results and attend/host briefings. The all-inclusive cost is based on a 10 minute survey, with 400 completed interviews. 3.4 Funding and Strategy Memo Based on the scale of improvements recommended and the results of the survey, MIG will develop strategies for funding and implementing projects and service enhancements in Edmonds. A memo describing proposed strategies will be provided by MIG for review by the PAT and comments (one set consolidated by the City) will be integrated into the Working Draft PROS Plan. 3.5 Capital Development Plan MIG will build a planning model of the cost for developing the sites and facilities recommended in the plan. The assumptions for costs will be derived from any recent Edmonds' projects and the MIG Team experience. The model will be a working document that can be updated with new cost assumptions during and following the planning process. For review, the document will be provided in Excel and pdf formats and a snapshot of this model will be included in the Working Draft Plan. 3.6 Prioritization Criteria and Project Priorities MIG will draft criteria for Edmonds to use in prioritizing projects, both during and following the planning process, and apply these criteria to the recommended projects to create a recommended 6-year Capital Improvement Plan along with non -capital projects the City should pursue in the first six year planning period. A draft of the criteria and preliminary prioritize project list will be provided by MIG for review by the PAT and comments (one set consolidated by the City) will be integrated into the Working Draft Plan. 3.7 PAT Meeting #3 At the third PAT meeting, the MIG Team will present the results of the survey; the PROS Plan goals, objectives, recommendations, and capital development plan. Following the meeting, MIG will prepare a summary of key information items and decision points and provide this document to the City in pdf format for distribution to the PAT. 3.8 Public Information Update The Phase 3 update will include findings from survey, and information about the plan development and review process. 3.9 Project Management and Coordination Project Management and Coordination for this phase is based on a 2-month duration. Phase 3 Deliverables: • Strategy Session Summary • Funding Strategy memo • Draft PROS Plan Elements o Goals, Objectives and Recommendations o Capital Development Plan o Preliminary Project Prioritization • Random Sample Survey Results • PAT #3 Summaries • Public Information Update 5 PHASE 4: WHERE/HOW DO WE START IMPROVEMENTS? In Phase 4, the MIG Team will prepare a graphically -rich, readable and functional Working Draft Plans. The Working Draft Plans will be presented to staff and the PAT and their comments will be incorporated and used to create Public Review Draft Plans. These plans will be released for review by the public and local agency review bodies. The MIG Team will provide a toolkit of review support materials, including a PowerPoint presentation and talking points for use by City staff in presenting the plan. Incorporating feedback from the review process, the Final Plans will guide Edmonds in providing its PROS and Community Cultural services. Phase 4 Tasks: 4.1 Working Draft PROS Plan MIG will assemble a first draft of the full PROS Plan from the content created in Phases 1-3, described above. This draft will be provided to the PAT for review prior to release to the public. This review allows the PAT to identify critical flaws, revisions of language and feedback about the overall presentation of the plan. MIG will provide the plan in Word format to allow commenting and will incorporate one set of revisions (based on comments consolidated by the City) into the Public Review Draft Plan. 4.2 Working Draft Community Culture Plan MIG will assemble a first draft of the full Community Culture Plan from the content created in Phases 1-3, described above. This draft will be provided to the CCAT for review prior to release to the public. 4.3 PAT Meeting #4 MIG will facilitate a meeting with the PAT to review the direction and content of the plans in detail and discuss suggested revisions to be incorporated into the public draft plan. 4.4 CCAT Meeting #3 MIG will facilitate a meeting with the CCAT to review the strategic directions and recommendations in the Working Draft Community Culture Plan and discuss suggested revisions to be incorporated into the public draft plan. 4.5 Public Review Draft Plans MIG will revise the Working Draft Plans based on staff and advisory team (PAT and CCAT) comments (received at the meeting and in written form). A full PROS Plan and a full Community Cultural Plan will be released to the public and provided to City Council for comment and consideration for adoption. MIG will provide the Plans in both Word and pdf formats to support this review process. 4.6 Adoption Support MIG will provide a PowerPoint presentation to accompany the Public Review Draft Plan that can be presented by City staff as needed during the review and adoption process. MIG staff will attend one Planning Commission and One City Council Meeting to introduce the plan. Rather than creating multiple versions as comments are received, the City will track comments and corrections in a separate comment log (provided by MIG), allowing City Council to consider the comments together and City Staff to recommend changes to incorporate in the final plan and which to address in other ways. MIG will also be available to respond to questions and comments as the plan moves forward. 4.7 Public Information Update The Phase 4 update will include the review and adoption schedule for the plans to inform involved community members when they can provide comments and how those comments will be considered prior to adoption. 4.8 Final Plans Following adoption of the plans, MIG will complete one round of final edits for each document based on feedback received during the adoption process (as approved by City Council) and deliver the final version of Edmonds' PROS Plan and Community Cultural Plan to the City in pdf files suitable for printing and for publishing online. 4.9 GMA and RCO Submissions MIG will advise on SEPA review and complete the self -assessment checklist to include with the PROS plan for GMA and RCO submissions. MIG will deliver a package of electronic files appropriate for submission to RCO for plan certification. 4.10 Project Coordination and Close -Out Project Management and Administration for this phase is based on a 3-month duration and includes the packaging and delivery of project files and other close-out activities. J Phase 4 Deliverables: • Working Draft PROS Plan • Working Draft Community Cultural Plan PAT Meeting #4 and CCAT Meeting #3 • Public Review Draft Plans • Adoption Support Presentation • Public Information Update • Final Plans • GMA/SEPA Self Assessment Checklist and Submission Package Digital Project Files PROJECT SCOPE AND BUDGET ASSUMPTIONS ■ PROS Advisory Team and Community Culture Advisory Team meetings will be scheduled for the same day to align preparation and travel. ■ City of Edmonds GIS staff will implement the mapping and geographic analysis needs of the project, working with guidance from MIG GIS specialists. This will require access to the Network AnalystTm extension for ArcGIS. ■ MIG will provide work products in electronic format, with the City responsible for printing and duplication. ■ The City is responsible for providing one set of non -conflicting comments for each deliverable. One revision is budgeted for each major deliverable in Phases 1, 2, and 3. ■ The project management budget includes weekly coordination calls between the MIG and City project managers. ■ A 10-month project timeline is anticipated. FA e s t i m a t e d p r o i e c t c o s t Direct Professional Fees Costs Totals Ryan Mottau Project Manager Heather GiS Specialist K Buczek MIG Project Associate Staff MIG Staff Project Associate Totals MIG Ballard*King EMC AdvlsArts Subconsultant Ken Ballard Ian Stewart Claudia Bach Totals 1.1 Project Initiation Meeting 6 $990 8 $1,080 $0 $0 1 $75 15 $2,145 $0 $0 2 $390 0 $390 $300 $2,835 1.2 Background Information Review $0 4 $540 $0 8 $760 $0 12 $1,300 $0 $0 2 $390 0 $390 $1,690 1.3 Base Mapping Assistance $0 1 $135 8 $960 $0 $0 9 $1,095 $0 $0 $0 0 $0 $1,095 1.4 Inventory Review and Analysis 1 $165 1 $135 4 $480 4 $380 $0 10 $1,160 $0 $0 $0 0 $0 $1,160 1.5 Community Tour 10 $1,650 8 $1,080 $0 $0 $0 18 $2,730 $1,000 $0 $0 0 $1,000 $300 $4,030 1.6 Focus Groups and Art Summit 4 $660 16 $2,160 $0 $0 1 $75 21 $2,895 $0 $0 8 $1,560 0 $1,560 $400 $4,855 1.7 PROS Advisory Team (PAT) Meeting #1 4 $660 6 $810 $0 $0 1 $75 11 $1,545 $0 $0 $0 0 $0 $300 $1,845 1.8 Community Culture Advisory Team (CCAT) Meeting #1 4 $660 6 $810 $0 $0 1 $75 11 $1,545 $0 $0 $0 0 $0 $300 $1,845 1.9 Existing Recreation Resources Summary Report 2 $330 8 $1,080 2 $240 24 $2,280 1 $75 37 $4,005 $3,500 $0 $0 0 $3,500 $7,505 1.10 Public Information Update $0 1 $135 $0 2 $190 $0 3 $325 $0 $0 $0 0 $0 $325 1.11 Project Management and Administration 2 $330 8 $1,080 $0 $0 2 $150 12 $1,560 $0 $0 $0 0 $0 $50 $1,610 2.1 Subtotal Online Survey 33 1 $5,445 $165 67 $9,045 8 $1,080 14 $1,680 $0 38 24 $3,610 $2,280 7 $525 $0 159 33 $20,305 $3,525 $4,500 $0 $0 12 $2,340 $0 $0 0 0 $6,840 $0 $1,650 $100 $28,795 $3,625 2.2 Intercept Events 2 $330 2 $270 $0 4 $380 8 $600 16 $1,580 $0 $0 $0 0 $0 $1,580 2.3 Community Workshops (2) 4 $660 16 $2,160 $0 10 $950 4 $300 34 $4,070 $0 $0 $0 0 $0 $600 $4,670 2.4 Level of Service Assessment 1 $165 4 $540 8 $960 4 $380 $0 17 $2,045 $0 $0 $0 0 $0 $2,045 2.5 Need Assessment Summary Report 4 $660 8 $1,080 $0 24 $2,280 2 $150 38 $4,170 $3,000 $0 $0 0 $3,000 $7,170 2.6 Cultural Arts Environmental Scan and Strategic Planning Framework 8 $1,320 1 $135 $0 18 $1,710 2 $150 29 $3,315 $0 $0 $0 0 $0 $3,315 2.7 PAT Meeting #2 4 $660 6 $810 $0 $0 1 $75 11 $1,545 $0 $0 $0 0 $0 $150 $1,695 2.8 CCAT Meeting #2 4 $660 6 $810 $0 $0 1 $75 11 $1,545 $0 $0 $0 0 $0 $150 $1,695 2.9 Public Information Update $0 1 $135 $0 2 $190 $0 3 $325 $0 $0 $0 0 $0 $325 2.10 Project Management and Coordination 3 $495 12 $1,620 $0 $0 2 $150 17 $2,265 $0 $0 $0 0 $0 $50 $2,315 Subtotal 31 $5,115 64 $8,640 8 $960 86 $8,170 20 $1,500 209 $24,385 $3,000 $0 0 $0 0 $3,000 $1,050 $28,435 0 M Edmonds Comprehensive Parks, Recreation and Open Space Plan and Community Cultural Plan 1 5/7/2013 e s t i m a t e d p r o i e c t c o s t 3.1 Strategy Sessions Direct Costs $500 Professional Fees Totals $4,415 Ryan Mottau Project Manager 8 $1,320 10 $1,350 Heather K Buczek GiS Specialist $0 MIG Staff MIG Staff Project Associate Project Associate $0 1 $75 Totals MIG Ballard*King EMC Ken Ballard Ian Stewart $2,745 $0 $0 AdvlsArts Subconsultant Claudia Bach Totals 6 $1,170 0 $1,170 19 3.2 Draft PROS Goals, Objectives and Recommendations 2 $330 8 $1,080 $0 8 $760 $0 18 $2,170 $4,000 $0 $0 0 $4,000 $6,170 3.3 Random Sample Survey $0 1 $135 $0 $0 2 $150 3 $285 $0 $18,000 $0 0 $18,000 $18,285 3.4 Funding Strategy Memo 1 $165 8 $1,080 $0 $0 $0 9 $1,245 $0 $0 $0 0 $0 $1,245 3.5 Capital Development Plan 1 $165 8 $1,080 2 $240 16 $1,520 $0 27 $3,005 $0 $0 $0 0 $0 $3,005 3.6 Prioritization Criteria and Action Plan 1 $165 4 $540 $0 4 $380 $0 9 $1,085 $0 $0 $0 0 $0 $1,085 3.7 PAT Meeting #3 1 $165 6 $810 $0 $0 1 $75 8 $1,050 $0 $0 $0 0 $0 $300 $1,350 3.8 Public Information Update $0 1 $135 $0 2 $190 $0 3 $325 $0 $0 $0 0 $0 $325 3.9 Project Management and Coordination 2 $330 6 $810 $0 $0 2 $150 10 $1,290 $0 $0 $0 0 $0 $50 $1,340 4.1 Subtotal Working Draft PROS Plan 16 4 $2,640 52 $7,020 $660 16 $2,160 2 $240 1 $120 30 32 $2,850 $3,040 6 4 $450 $300 106 57 $13,200 $6,280 $4,000 $0 $18,000 $0 6 $1,170 $0 0 0 $23,170 $0 $850 $37,220 $6,280 4.2 Working Draft Cultural Arts Plan 16 $2,640 1 $135 $0 20 $1,900 2 $150 39 $4,825 $0 $0 6 $1,170 0 $1,170 $5,995 4.3 PAT Meeting #4 1 $165 6 $810 $0 $0 1 $75 8 $1,050 $0 $0 $0 0 $0 $150 $1,200 4.4 CCAT Meeting #3 1 $165 6 $810 $0 $0 1 $75 8 $1,050 $0 $0 $0 0 $0 $150 $1,200 4.5 Public Review Draft Plans 4 $660 12 $1,620 1 $120 32 $3,040 4 $300 53 $5,740 $0 $0 $0 0 $0 $5,740 4.6 Adoption Support 4 $660 12 $1,620 $0 $0 $0 16 $2,280 $0 $0 $0 0 $0 $400 $2,680 4.7 Public Information Update $0 1 $135 $0 2 $190 $0 3 $325 $0 $0 $0 0 $0 $325 4.8 Final Plans 2 $330 4 $540 $0 12 $1,140 4 $300 22 $2,310 $0 $0 $0 0 $0 $2,310 4.9 GMA and RCO Submissions $0 4 $540 $0 $0 $0 4 $540 $0 $0 $0 0 $0 $540 4.10 Project Coordination and Close -Out 3 $495 12 $1,620 $0 $0 2 $150 17 $2,265 $0 $0 $26,665 $0 $0 6 $0 $1,170 0 0 $0 $50 $2,315 $1,170 $750 $28,585 $1,709 $215 $124,959 Subtotal 5% Administrative Mark Up (Subconsultants and Direct Costs) Total Project Cost 35 $5,775 74 $9,990 2 $240 98 $9,310 18 $1,350 227 © M Edmonds Comprehensive Parks, Recreation and Open Space Plan and Community Cultural Plan 1 5/7/2013 1.1 Project Initiation Meeting 1.2 Background Information Review + E N cn 0 0 O -0 E j Z � E U 0 O N (6 7 0 N i 7 L 1.3 Base Mapping Assistance 1.4 Inventory Review and Analysis 1.5 Community Tour 1.6 Focus Groups and Art Summit 1.7 PROS Advisor Team (PAT) Meeting #1 1.8 Community Culture Advisory Team (CCAT) Meeting #1 1.9 Existing Recreation Resources Summary Report 1.10 Public Information Update 1.11 1 Project Management and Administration Ilk 2.1 Online Survey 2.2 Intercept Events 2.3 CommunityWorkshops (2) 2.4 Level of Service Assessment 2.5 Need Assessment SummaryReport 2.6 Cultural Arts Environmental Scan and Strategic PlanningFramework 2.7 PAT Meeting#2 2.8 CCAT Meeting#2 2.9 Public Information Update 2.10 Project Management and Coordination 3.1 Strategy Sessions 3.2 Draft PROS Goals, Objectives and Recommendations 7 3.3 Random Sample Survey 3.4 Fundin Strategy Memo 3.5 Capital Development Plan 3.6 Prioritization Criteria and Action Plan 3.7 PAT Meeting #3 3.8 Public Information Update 3.9 Project Management and Coordination 4.1 Workinq Draft PROS Plan 4.2 Workinq Draft Cultural Arts Plan 4.3 PAT Meeting #4 4.4 CCAT Meeting #3 4.5 Public Review Draft Plans 4.6 Ado tion Support 4.7 Public Information Update 4.8 Final Plans 4.9 GMA and RCO Submissions 4.10 Project Coordination and Close -Out Edmonds Comprehensive Parks, Recreation and Open Space Plan and Community Cultural Plan 1 5/7/2013 AM-5758 City Council Meeting Meeting Date: 05/21/2013 Time: Consent Submitted By: Carrie Hite Department: Parks and Recreation Committee: Parks, Planning, Public Works Type: Information Action Subiect Title Authorize Mayor to sign Professional Services Agreement for A/E services for City Park Recommendation Parks Committee is forwarding to full Council on consent. Previous Council Action Council authorized the City Park project in the CIP for 2013, and as part of the budget adoption process. Council authorized the RFQ for bid on February 19, 2013. Narrative The Parks Department published and distributed an RFQ for Architectural and Engineering Services for the City Park Play and Spray revitalization. McLeod Reckord scored the highest in the review process, and staff is recommending with contract with them for services. PSA MacLeod Reckord City Park MR Scope of Work City Park Inbox Reviewed By City Clerk Sandy Chase Mayor Dave Earling Finalize for Agenda Sandy Chase Form Started By: Carrie Hite Final Approval Date: 05/16/2013 Attachments Form Review Date 05/15/2013 01:21 PM 05/16/2013 09:52 AM 05/16/2013 10:06 AM Started On: 05/15/2013 09:27 AM PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into between the City of Edmonds, hereinafter referred to as the "City", and MacLeod Reckord, PLLC, hereinafter referred to as the "Consultant"; WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide lanscape design services with respect to the revitalization of City Park; NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scope of work. The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with the Scope of Services that is marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on lump sum basis as set forth on the fee schedule found in Exhibit A, provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of $136,000.00 ( One hundred thirty six thousand dollars ). B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City biweekly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. No billing shall be considered for payment that has not been submitted to the Parks Director three days prior to the scheduled cut-off date. Such late vouchers will be checked by the City and payment will be made in the next regular payment cycle. C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three years after final payment. Copies shall be made available upon request. 3. Ownership and use of documents. All research, tests, surveys, preliminary data and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant under this Agreement shall be and are the property of the Consultant, provided, however, that: 1 A. All final reports, presentations and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. B. The City shall have the right, upon reasonable request, to inspect, review and copy any work product during normal office hours. Documents prepared under this agreement and in the possession of the Consultant may be subject to public records request and release under Chapter 42.56 RCW. C. In the event that the Consultant shall default on this Agreement, or in the event that this contract shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this contract. The summary of work done shall be prepared at no additional cost. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. 5. Hold harmless agreement. The Consultant shall indemnify and hold the City and its officers and employees harmless from and shall process and defend at its own expense all claims, demands, or suits at law or equity arising in whole or in part from the Consultant's negligence or breach of any of its obligations under this Agreement; provided that nothing herein shall require a Consultant to indemnify the City against and hold harmless the City from claims, demands or suits based solely upon the conduct of the City, its agents, officers and employees; and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the Consultant's agents or employees, and (b) the City, its agents, officers and employees, this indemnity provision with respect to (1) claims or suits based upon such negligence (2) the costs to the City of defending such claims and suits shall be valid and enforceable only to the extent of the Consultant's negligence or the negligence of the Consultant's agents or employees. The Consultant shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant specifically assumes potential liability for actions brought by the Consultant's own employees against the City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any immunity under the state industrial insurance law, Title 51 RCW. 6. General and professional liability insurance. The Consultant shall obtain and keep in force during the terms of the Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the State. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall not exceed one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. D. Professional liability insurance in the amount of one million dollars ($1,000,000). Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by the Consultant, the City will be named on all policies as an additional insured. The Consultant shall furnish the City with verification of insurance and endorsements required by the Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen days of the execution of this Agreement to the City. No cancellation of the foregoing policies shall be effective without thirty days prior notice to the City. The Consultant's professional liability to the City shall be limited to the amount payable under this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this Agreement. In no case shall the Consultant's professional liability to third parties be limited in any way. 7. Discrimination prohibited. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, age, sex, national origin or physical handicap. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractors during the performance of this contract. 9. City approval of work and relationships. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this contract must meet the approval of the City. During pendency of this agreement, the Consultant shall not perform work for any party with respect to any property located within the City of Edmonds or for any project subject to the administrative or quasijudicial review of the City without written notification to the City and the City's prior written consent. 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten days in advance of the effective date of said termination. 11. Integration. The Agreement between the parties shall consist of this document and the Consultant's proposal attached hereto as Exhibit A. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibit A, this Agreement shall control. 12. Changes/Additional Work. The City may engage Consultant to perform services in addition to those listed in this Agreement, and Consultant will be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Services, the City understands that a revision to the Scope of Services and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render or the City to pay for services rendered in excess of the Scope of Services in Exhibit A unless or until an amendment to this Agreement is approved in writing by both parties. 13. Standard of Care. Consultant represents that Consultant has the necessary knowledge, skill and experience to perform services required by this Agreement. Consultant and any persons employed by Consultant shall use their best efforts to perform the work in a professional manner consistent with sound engineering practices, in accordance with the schedules herein and in accordance with the usual and customary professional care required for services of the type described in the Scope of Services. 14. Non -waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. Non -assignable. The services to be provided by the contractor shall not be assigned or subcontracted without the express written consent of the City. 16. Covenant against contingent fees. The Consultant warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 17. Compliance with laws. The Consultant in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in the Agreement to assure quality of services. The Consultant specifically agrees to pay any applicable business and occupation (B & 0) taxes which may be due on account of this Agreement. 18. Notices. Notices to the City of Edmonds shall be sent to the following address: City of Edmonds Parks, Recreation, and Cultural Services 700 Main Street Edmonds, WA 98020 Notices to the Consultant shall be sent to the following address: MacLeod Reckord The Colman Building 91 Marion Street Seattle, WA 98104 Receipt of any notice shall be deemed effective three days after deposit of written notice in the U.S. mails, with proper postage and properly addressed. DATED THIS DAY OF , 20 CITY OF EDMONDS CONSULTANT NAME: By By Dave O. Earling Mayor Its APPROVED AS TO FORM: Office of the City Attorney STATE OF WASHINGTON ) )ss COUNTY OF ) On this day of May, 2013, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared , and executed the foregoing instrument, and acknowledged the said instrument to be his free and voluntary act and deed for the uses and purposes therein mentioned, and on oath stated that he was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: SCOPE OF WORK May 7, 2013 City Park Edmonds EDMONDS CITY PARK PLAY and SPRAY AREA REVITALIZATION :k0l]219191]**91 N1i1IQI, Scope The work to be accomplished under this Agreement is to provide full design services through construction for development of the Edmonds City Park Play and Spray Area Revitalization in Edmonds. Services include design plans, engineering, geotechnical evaluation, archeological/cultural resources evaluation, construction permitting assistance, and site utility work as necessary to construct play area site improvements. GENERAL ASSUMPTIONS Meetings and deliverables have been included in the Scope as outlined herein. Additional meetings or exhibits beyond those described will be additional services. Additional service costs will be negotiated prior to doing this work. This project assumes no federal funding. Initial permit applications will be prepared by City of Edmonds prior to submittal to the permit agencies (by City of Edmonds). One set of revisions, incorporating comments from these Agencies is included in the scope. Additional revisions requested by the City and these Agencies and/or revisions or substantive supplemental information requested by the reviewing agencies may be considered additional services. Assumptions include: 1. City of Edmonds will fill out forms (Consultant will provide technical data as necessary), and will submit and track as the Lead or Applicant. 2. The Consultant will assist with data collection, review and any regulatory responses during the permitting process. 3. The Consultant will prepare any necessary graphic exhibits for submittals and responses. The Consultant is not providing any wetland delineation or environmental science services in this proposal. If additional services are required from the Consultant for this work these additional service costs will be negotiated prior to doing this work. It is assumed that architectural services and/or structural engineering services are not required for modifications to existing structures or site elements such as retaining walls and buildings or for new elements. Should architectural services and/or structural engineering services be necessary they will be provided as an additional service. All site furnishings including spray play and play equipment are assumed to be "off -the -shelf" manufactured products— not custom design. It is assumed that all play equipment and spray play toys and equipment will be purchased separately by the City at the time of construction document completion and will include all manufacturer provided toys, infiltration systems, MacLeod Reckord pllc; Enginuity Systems LLC; PACE Engineers, Inc., Sparling; HWA Geosciences; APT Page 1 of 6 pumps, tanks, diverters and other mechanical equipment as required for a complete and functioning repurposing system. All site furnishings will be selected and installed by the City i.e. benches, bike racks, and litter receptacles etc. All signage required will be provided by the City. The City will be advertising, bidding, and contracting separately with both a spray play equipment manufacturer and a play equipment manufacturer. It is assumed that the spray play and play equipment manufacturers will be responsible for all layout and design of equipment in areas as provided by the design team including drawings and specifications as necessary for construction documents. It is assumed that manufacturers construction documents (plans and specifications) will be included in the project construction document set and be bid and constructed as one project. The Consultant will assist the City with coordination of the spray play and play equipment manufacturers for size and form of the spray play pad and equipment. The final selection of the manufacturers, and play and spray play elements is assumed to be by the City. It is assumed that manufacturers will provide costs for estimating purposes of all equipment including installation. The City to contract separately with spray play manufacturer for equipment start up, operations, maintenance and training. It is assumed that the spray play system will be a repurposed system and not recirculating. City will be working directly with play equipment manufacturer for any community build items. The installation of these items will be clearly defined to the design team prior to starting construction documents. The City will be responsible for the installation/construction of the following items. The Consultant will provide design and/or layout of these items and include these items in the bid documents to be noted as "by others". The City to preferably remove and/or install these items prior to or after the contractor has completed their work on site: • Demolition and removal of all existing play equipment (including footings) • Installation of perimeter construction security fencing and gates • Removal of existing wood chips at play area • Installation of all site furnishings (excluding spray play equipment and play equipment). • Installation of water and sanitary sewer lines from the diverter and/or restroom building to meter or mainline connection at the south west corner of the park site. Sewer line connections to other locations may be installed by the Contractor. • Hydroseeding/seeding, and planting outside the play area. The City will be responsible for advertising, and distribution of documents for bidding including all associated costs for printing. Printing costs for permits and reviews/milestones as well as all bidding costs shall be paid for by the City. It is assumed that Contractor provided (hand drawn) record drawings are acceptable to the City and that these drawings are not required to be converted to CAD. The RCO concept plan is the basis of design for the project and only minimal modifications to the design are anticipated. MacLeod Reckord pllc; Enginuity Systems LLC; PACE Engineers, Inc., Sparling; HWA Geosciences; APT Page 2 of 6 Review meetings with the City are not anticipated. All City comments will be compiled and emailed to the design team. SCHEDULE Completion of the Edmonds Play Area Revitalization bid document set is anticipated as shown in the project schedule. A (3) month construction period is anticipated for the Edmonds Play Area Revitalization (excluding City installed items, and community build items). Permitting, bidding and construction schedules are beyond the control of the Consultant and City of Edmonds. DELIVERABLES Deliverables will be provided in hard copy where noted and electronic copy (PDF) or posted on FTP site. Software to be AutoCAD release 2012, Office 2010 or as agreed. Specific documents and exhibits that will be provided by the Consultant are listed under the Item of work as `Deliverables'. DOCUMENTS AND DATA TO BE FURNISHED BY CITY OF EDMONDS The following documents and data will be furnished by the City to the Consultant: • Project program and requirements, anticipated improvements, procedures, and submittal requirements. • Right of entry permission for either public or private property required for this work. • Legal descriptions/maps of City Park. • Record of survey monumentation in the project vicinity, as available. ■ Standard Details as applicable. • Resolution of easement/right-of-way needs due to proposed improvements (e.g. temporary construction easements, etc.) • Information, drawings, elevations etc. regarding the proposed lift station (on private property to the north) if this sewer line connection/option and easement is pursued. • Purchase and delivery coordination of all play equipment and spray play equipment. • Boiler plate specifications (Standard Specification format from Public Works) — Division 00 and applicable sections of Division 01 (in Word format). Technical specifications will be CSI format. • As -built drawings of existing utilities electrical, water, storm, and sewer system, irrigation, and other utility information as available. • Topographic and boundary survey as required for this work and legal description. • Information regarding the wetland (Edmonds Marsh) related to potential permitting issues — i.e. plan/map of wetland boundaries, wetland type or category including setbacks etc. as available from WSDOT or Snohomish County if not readily available at the City. • Information and data from manufacturer's RCO concept design of spray play equipment and anticipated water usage. WORK TASKS TASK 1. PROJECT START-UP Refine work plan and schedule. Scope/program refinement meeting with the City, gathering and review of available data, research pertinent permit and code requirements for spray play and irrigation, initial site visit(s) including review of the existing restroom building and play area, site MacLeod Reckord pllc; Enginuity Systems LLC; PACE Engineers, Inc., Sparling; HWA Geosciences; APT Page 3 of 6 photographs, identifying initial site concerns (i.e. geotechnical, storm drainage, and constructability issues, etc.), assemble and distribute schedule and work plan. Deliverables: Site photographs, refined work plan and schedule, site visit. Meetings: (1) Site visit, (1) City meeting (scope/ program refinement) (MR). TASK 2. PROJECT MANAGEMENT Assumed to be included in other tasks. TASK 3. COORDINATION WITH PLAY EQUIPMENT MANUFACTURERS Assist the City with manufacturer selection including writing draft of invitation to bid for City review and participation with evaluation of manufacturer during bidding and interview process (if required). Coordinate with play equipment manufacturers as required and necessary for all site work and utilities. All manufacturers' drawings are to be provided in AutoCAD and PDF format for incorporation with site design. Manufacturer's CSI specifications shall be provided in Word format. City to contract separately with spray play equipment and play area equipment manufacturers. Deliverables: Meeting, coordination and project management, draft invitation to bid, participation with City for manufacturer bidding process Meetings: (1) meeting total, coordination as necessary (MR/ team). Review submittals during bidding; attend half day interviews and deliberation (if required) TASK 4. GEOTECHNICAL ANALYSIS AND RECOMMENDATIONS Provide geotechnical investigation, reporting, and recommendations as required including: a) Bearing capacity for underground storage tank(s) and identification of any water table issues. b) Investigative geotechnical test boring to assist in determining ground water issues at existing play area and identify potential solutions. c) General soil characteristics, verification of presence and depth to bedrock, and infiltration capabilities. Summary: (2) borings (max. 15 foot depth) per attached scope of work, located in vicinity of play area, as determined. Additional geotechnical data may be required based on results of preliminary tests. This additional work, if required, will be an additional service. Additional service costs will be negotiated prior to doing this work. Deliverables: Geotechnical report and recommendations, (6) reports. Meetings: Team coordination only, in Seattle, unless site visit required for coordinating efforts. TASK 5. ARCHAEOLOGICAL/CULTURAL RESOURCES Provide cultural resource assessment and reporting as required in order to satisfy RCO grant funding and to comply with State law and City ordinances. Specific requirements will be determined via the City's initial consultation with the Washington State Dept. of Archaeology and Historic Preservation (DAHP) and affected tribes. At a minimum, a cultural resource review of the project area will be conducted, including review of relevant written records (e.g. DAHP's online database of archaeological and historical sites) and consultation with affected tribes. Additional cultural resource work (e.g. onsite survey, construction monitoring) may be required based on the results of the initial consultation and review. Should additional work be deemed MacLeod Reckord pllc; Enginuity Systems LLC,• PACE Engineers, Inc., Sparling; HWA Geosciences; APT Page 4 of 6 necessary, it will be an additional service, and related costs will be negotiated prior to doing the work. Deliverables: (6) Cultural Resource Assessment reports Meetings: Coordination only TASK 6. SURVEY Survey and mapping to be provided by the City with MR scoping assistance. TASK 7. CONSTRUCTION PERMITS Attend early meetings with permit agencies to discuss project and permit application requirements and to introduce the project. Early (pre -application) meetings with the City and County are anticipated at the completion of design development (60% CD's). Assist the City with supplemental graphic exhibits and with preparation of construction permit applications through the City and/or Snohomish County, including Health Department permit, site plan review permit, building permit, clearing and grading (includes SWPP), storm drainage (includes storm drainage report). NPDES may not be required and is not included in this scope of work. Permit review sets to be submitted at end of 90% construction documents (by City). Utility permits including fire, electrical, domestic water and sewer by City. Meetings: (1) meeting with City to determine all permits required (pre-app); (1) meeting with Snohomish County Health Department to review project prior to submittal. TASK 8. Review SCHEMATIC DESIGN (30%) — DELETED It is assumed that the concept design plan developed for RCO (2012) will not be significantly modified and will serve as the schematic design plan and basis of design for subsequent tasks. TASK 9. DESIGN DEVELOPMENT (60%) Kick-off design process, prepare design documents to 60% completion, outline format of Specifications (CSI format), and estimated cost of construction. Submit for City review. It is anticipated that all review comments are compiled and delivered once to design team. • Design team kick-off meeting • Identify and resolve conflicting or unresolved issues • CAD drafted play area design plan for City advertising and bidding for spray play equipment and play equipment manufacturers. • Assist City with identifying potential equipment and utility needs for spray play manufacturer bidding process and repurposing system. • Review of geotechnical and survey findings. Refine and develop RCO concept plan to 60% completion. Develop the following: • Layout plan • Grading plan • Storm drainage, underdrainage and utility plans • Paving types and cross sections • Demolition and TESC plans • Electrical plan • Irrigation and planting concepts • Site detail and furnishings concepts MacLeod Reckord pllc; Enginuity Systems LLC; PACE Engineers, Inc., Sparling; HWA Geosciences; APT Page 5 of 6 Deliverables: (1) half size hard copy plan set to City and electronic copy of plans to team; electronic copy of all deliverables, outline specification, cost estimate. Meetings: (1)Team kick-off meeting (all, at MR) TASK 10. CONSTRUCTION DOCUMENTS (90%) Prepare construction documents to 90% completion including plans, specifications, and cost estimate for City review. Assumes (one) City review and comment set. The City is to submit this set of drawings to permit agencies for review. Deliverables: (1) half size hard copy plan set to City and (1) half size set to each team member, electronic copy of all deliverables, (1) full set of specifications to City, cost estimate. Meetings: Team coordination as necessary. TASK 11. BID DOCUMENTS (100%) Prepare plans and specifications to final completion for bidding and construction and prepare an updated cost estimate. Incorporate any final permit comments and/ or City comments. Deliverables: Provide (1) hard copy set and electronic files of plan set and specifications to City, and (1) half size hardcopy set to each team member. Updated cost estimate. Final printing and bid distribution by City. Meetings: As necessary with City (MR). TASK 12. BIDDING Answer bidder's questions/requests for clarification during bid period. Provide addendums as necessary/appropriate. No pre bid and bid opening attendance. Review bids and make recommendations to City. Deliverables: Bidder responses, addendum(s) as necessary, award recommendations. TASK 13. LIMITED CONSTRUCTION SUPPORT Provide limited construction support as available at the request of the City not to exceed estimated fees indicated in proposal. Limited construction support services may include the following: Deliverables: Meeting documentation, RFl and submittal responses, recommendations. Contract Change Order documentation as necessary/appropriate. Meetings: Construction meetings every two weeks, (1) Pre -construction meeting; (1) punchlist; (1) final punchlist. TASK 14. RECORD DRAWINGS Provide one hard copy set of plans and PDF's based upon Contractor as-builts. Deliverables: Provide (1) plan set and PDF's. MacLeod Reckord pllc; Enginuity Systems LLC,• PACE Engineers, Inc., Sparling; HWA Geosciences; APT Page 6 of 6 EDMONDS CITY PARK PLAY and SPRAY AREA REVITALIZATION May 7, 2013 Suggested PROJECT SCHEDULE 2013 2014 TASK April May June July August September October November December January February March April May June NOTICE TO PROCEED Project start-up Survey Geotechnical Analysis and Recommendations Archeological/ Cultural Resources DESIGN Design Development (60%) Submittals / review Construction Documents (90%) Submittals / review Final Documents (100%) PERMITTING by City Team assist Pre -Application Submittal preparation Submittal/Review BIDDING and CONSTRUCTION Bidding including advertising (Dec 13th) and opening (]an 3rd) Bid Award process - Committee (]an 14th) and Council (]an 21st) Construction (3 months) - signed contract (Feb 5th) Substantial Completion by April 31st Final Completion by May 31st Project closeout Construction by Owner/ manufacturer/Community Build SPRAY PLAY and PLAY EQUIPMENT PROJ MR conceptual design and grading of Spray Play area City bidding and award Manufacturer design of spray play and play Team coordination with manufacturers MacLeod Reckord Landscape Architects FEE SUMMARY Project: Edmonds City Park Play and Spray Area Revitalization Date: May 7, 2013 MacLeod Task Reckord Enginuity PACE Sparling HWA APT Subtotal Task 1. Project Start Up 3,005.00 520.00 1,000.00 4,525.00 Task 2. Project Management - Assume incorporated in other tasks - Task 3. Coordination with Play Equipment Manufacturers 6,042.00 1,300.00 7,342.00 Task 4. Geotechnical Analysis and Recommendations 810.00 9,912.00 10,722.00 Task 5. Archeological/ Cultural Resources 130.00 1,370.00 1,500.00 Task 6. Survey 849.00 849.00 Task 7. Construction Permits 5,777.00 1,040.00 6,400.00 13,217.00 Task 8. Review Schematic Design - DELETED 0.00 - Task 9. Design Development (60%) 13,615.00 5,010.00 9,500.00 3,015.00 31,140.00 Task 10. Construction Documents (90%) 13,908.00 5,010.00 4,000.00 1,914.00 24,832.00 Task 11. Bid Documents (100%) 8,342.00 2,870.00 2,300.00 13,512.00 Task 12. Bidding 4,412.00 670.00 300.00 5,382.00 Task 13. Limited Construction Support 3,460.00 2,470.00 1,600.00 1,835.00 9,365.00 Task 14. Record Drawings 3,911.00 730.00 600.00 5,241.00 MR Administration (10%) 6,336.60 6,336.60 Reimbursable expenses (allowance) 2,000.00 2,000.00 72,597.60 19,620.00 25,700.00 6,764.00 9,912.00 1,370.00 Subtotals Total Proposed Fee $ 135,963.60 MacLeod Reckord Landscape Architects FEE DERIVATION Project: Edmonds City Park Play and Spray Area Revitalization Date: May 7, 2013 TASK HOURS RATE/FEE PRINC PM/LA DRAFT WP PRINC PM/LA DRAFT WP SUBTOTAL TOTAL $145 $130 $92 $85 Task 1. Project Start -Up Program refinement meeting with Owner 1 4 145 520 Site reconnaissance 4 - 520 Review existing site data 1 2 145 260 Refine work plan and schedule 1 4 145 520 Research, gather, and review permit and code requirements 1 4 1 145 520 85 - 3,005 Task 2. Project Management - assumed to be in other tasks Task 3. Coordination with Play Equipment Manufacturers Assist City with bidding process 3 3 1 435 390 85 Draft invitation to bid 1 3 1 145 390 85 Review bid proposals 2 6 1 290 780 85 Manufacturer selection interviews 6 2 870 260 - Coordinate with play and spray play equipment manufacturers 1 8 6 145 1,040 552 - Meetings with manufacturers (1) at MR 1 2 1 145 260 - 85 6,042 Task 4. Geotechnical Analysis and Recommendations Coordinate for boring locations 1 2 145 260 - Review and coordinate for draft report 1 2 145 260 810 Task 5. Archeological/ Cultural Resources Coordinate and review 1 - 130 130 Task 6. Survey Scoping assistance, review, coordinate, reconcile, and distribute survey 1 4 2 145 520 184 - 849 Task 7. Construction Permits Permit scoping 1 4 1 145 520 - 85 Prepare submitted materials 1 4 4 2 145 520 368 170 Assist with permit applications 1 4 145 520 - - Coordination/ preapplication meetings (2) 1 8 2 2 145 1,040 184 170 Review comments/ distribution 2 4 290 520 - - Permit assistance/ support 2 4 290 520 5,777 Task 8. Review Schematic Design - DELETED 0 Task 9. Design Development (60%) Kick-off team meeting 1 4 1 145 520 - 85 Identify and resolve conflicting or unresolved issues 1 4 1 145 520 92 - CAD drafted base design - for manufacturer bidding and team 2 16 - 260 1,472 Identify potential equipment and utility needs 1 2 145 260 - Demolition plan 1 2 1 145 260 Layout plan 1 4 6 145 520 552 Grading plan 1 4 6 145 520 552 Pavement types and cross sections 1 4 2 145 520 184 Storm drainage and underdrainage 1 4 2 145 520 184 Irrigation 6 4 - 780 368 Planting 3 4 390 368 Site details and site furnishings 3 4 390 368 - Specification outline 1 6 1 145 780 - 85 Cost estimate 1 8 1 145 1,040 85 Review with City 1 2 1 145 260 85 13,615 Task 10. Construction Documents (90%) Complete 90% documents 4 28 36 8 580 3,640 3,312 680 QA/QC 4 580 - - - Revise documents as required 1 4 4 145 520 368 - Specifications to 90% completion 1 8 4 145 1,040 - 340 Cost estimate 1 8 1 145 1,040 - 85 Assemble, print and distribute drawings 1 2 1 - 130 184 85 Submit for permits 1 2 1 - 130 184 85 Review with City 1 2 1 145 260 - 85 13,908 Page 1 of 2 MacLeod Reckord Landscape Architects FEE DERIVATION Project: Edmonds City Park Play and Spray Area Revitalization Date: May 7, 2013 TASK HOURS RATE/FEE PRINC PM/LA DRAFT WP PRINC PM/LA DRAFT WP SUBTOTAL TOTAL $145 $130 $92 $85 Task 11. Bid Documents (100%) Complete bid documents - incorporate final permit and City comments 1 16 20 1 145 2,080 1,840 85 QA/QC 6 870 - - - Revise documents as required 1 4 4 145 520 368 - Final specifications 1 8 2 145 1,040 - 170 Update cost estimate 1 3 1 145 390 Submit bid documents to City 1 2 1 - 130 184 85 8,342 Task 12. Bidding Advertisement to bid 2 2 290 260 - - Answer bidder questions 1 8 145 1,040 - Issue required addenda 2 10 6 290 1,300 552 Award and NTP 1 3 145 390 - - 4,412 Task 13. Limited Construction Support (not to exceed) Pre -construction conference 1 4 1 145 520 85 Construction observation meetings and minutes, samples, submittals, testing, pay requests, shop drawings, RFI's, and change orders review as available. Preliminary and final punch list as available. 2 16 4 290 2,080 340 3,460 Task 14. Record Drawings Coordinate contractor submittals to City: Warranties 1 1 145 130 Release of Ieins 1 1 145 130 Operation and maintenance manuals 1 - 130 Record drawings 4 520 Submit to owner 1 2 130 184 Convert record drawings from Contractor to electronic file 1 6 16 145 780 1,472 3,911 MacLeod Reckord Subtotal: $ 64,261 Page 2 of 2 1* ;4V enginuity ' _V, � Af systems May 7, 2013 Ms. Jennifer Kiusalaas MOW Macleod-Reckord PLLC 83 Columbia Street Suite 306 Seattle, WA 98104 Subject: Edmonds City Park Play & Spray Area Revitalization Dear Ms. Kiusalaas: Thank you for requesting a proposal for our services on the Edmonds City Park Play & Spray Area Revitalization project. We understand that the schedule for the project entails a design period of approximately 9 months, with a concurrent design effort to facilitate early procurement of the spray park equipment. The construction phase is intended to be approximately 3-4 months. We understand the work scope to be as follows: • Provide design services for the addition of a new spraypark to the existing Edmonds City Park. The spray park system will be a flow -through type, with no recirculation systems. • Provide design services for a water -reuse system, to use the water from the spraypark for irrigation of the existing baseball fields or other areas of the park. • Coordinate with the City and spray feature manufacturers to facilitate early procurement of the water features and spray system equipment. • Provide permit coordination for the spray park systems, including filling out permit forms, responding to permit comments. It is assumed that the printing of hard -copy materials for permit submittal will be by Macleod-Reckord or the City, and that the City will perform the delivery of the permit documents to the reviewing agencies. • Provide construction administration services during the construction phase of the project. We have made the following assumptions in the preparation of this fee proposal: • Utility as-builts will be provided by the City for use by design team. • Wetlands area information will be provided by the City for use by the design team. • Deliverables at Design Development (60%) will be DD-level plans, DID cost estimate, DID cutsheet set, and outline specifications. • Deliverables at Contract Documents (90%) will be CD -level plans, CD cost estimate, CD cutsheet set, permit forms, and full specifications. The CD plans & specifications will be used for permitting purposes. • Deliverables at Bid Documents (100%) will be contract -ready plans and specifications. • Deliverables at Addendum phase will be responses to bidder questions/RFI's/substitution requests, as well as addendum documents required during bidding period. • Drawings and specifications will be provided via electronic delivery (PDF format) for each required submittal. Hard copies will be provided as an extra service. • (1) Meeting at City offices, and (1) initial site visit are included in the Project Start-up phase. This meeting & site visit have already been completed. • (1) Meeting at Macleod-Reckord offices is included during the Play Equipment Manufacturer Coordination Phase to determine concepts & layouts of spray features. • Mechanical scope is not anticipated during the Geotechnical Analysis/Recommendation phase. Work in this phase will be provided upon request as an extra service, as described in the attached fee breakdown. • (1) Meeting at Health Department offices are included in this proposal during the Construction Permitting phase, intended to be for pre -permit coordination with the AHJ. • (1) Meeting is included in the DID phase, at Macleod-Reckord offices for design team coordination. April 30, 2013 Macleod-Reckord PLLC Ms. Jennifer Kiusalaas Page 2 of 2 20130507 edmonds city park fee.docx (1) Meetings is included in the CD/Permit Documents phase, at Macleod-Reckord offices for design team coordination. • (2) Meetings/site visits are included during the construction phase, including attendance at (1) of the approximately (12) weekly construction meetings, and (1) punchlist site visit. • City design review at the end of each phase is intended to be done remotely, no in - person review meetings are included with this proposal. • Initial concept drawings for water feature selection will be generated by Landscape Architect. Enginuity Systems will assist with feature selection & provide limited review of concept drawings during Spray Feature Equipment Coordination phase for early equipment procurement. • No document production will be required for pre -permit meetings with City or Health Department. Documents from previous projects will be utilized to illustrate project intent. • No modifications will be necessary to the existing restroom facilities at the site. Design for modifications to the restroom facilities may be provided upon request as an extra service. • No acoustical analysis is provided. • Consulting for air barrier testing with mechanical systems will be provided as an extra service, at our hourly billing rates. • Provision will be provided for support of mechanical equipment in the plans and specifications. Structural or seismic calculations for equipment and component supports are not included in this proposal. • No detailed energy analysis or lifecycle cost services are included in this proposal. • No calculations for the architectural building energy envelope are included in this proposal. • No Fire sprinkler system design or specifications are included in this proposal. The design scope (deliverables, submittals, etc.) is similar to that described in the Washington State Fee Schedule. Additional submittals, information requirements and the like will be an extra service, provided either at the hourly rates indicated on the attached rate schedule, or as lump sum amount(s), determined on a case -by -base basis and negotiated between Enginuity Systems and Macleod-Reckord prior to starting work on the additional service work scope(s). Our fee to provide the services described above is $19,620.00. A fee breakdown is attached. Please contact the undersigned with any questions. Thank you very much for including us on your team. We look forward to working with your firm on this project! Re ards, 1 c esse Bar dale Vice President, LEED-ap JNB/jnb Enclosures: Fee breakdown spreadsheet Hourly rate schedule Cc: file 20130507 edmonds city park fee.docx ENGINEERING FEE PROPOSAL Project: Edmonds City Park Play & Spray Area Revitilization Prepared By: JB Date: 5/7/2013 Page Title 1 - Summary enginuity systems,. _C Sheet Cost Per Page (Base Scope Items) Cost Per Page (Alternate Scope Items $520.00 Task 1 - Project Start-up Task 3 - Coordination with Play Equipment Manufacturers $1,300.00 Task 4 - Geotechnical Analysis and Recommendations $1,040.00 Task 6 - Survey $2,430.00 Task 7 - Construction Permits $1,040.00 Task 8 - Schematic Design (30%) $0.00 Task 9 - Design Development (60%) $5,010.00 Task 10 - Construction Documents (90%) $5,010.00 Task 11 - Bid Documents (100%) $2,870.00 Task 12 - Bidding $670.00 Task 13 - Construction Support $2,470.00 Task 14 - Record Drawings $730.00 SUBTOTAL (BASE ITEMS)i $19,620.00 SUBTOTAL (ALTERNATE ITEMS)i $3,470.00 SUBCONTRACTOR COST (BASE ITEMS) SUBCONTRACTOR COST (ALTERNATE ITEMS) $0.00 $0.00 EXPENSES (BASE ITEMS) EXPENSES (ALTERNATE ITEMS) $0.00 $0.00 TOTAL COST (BASE ITEMS)i TOTAL COST (ALTERNATE ITEMS)i $19,620.00 1$3,470.00 732 Broadway, Suite 102 Tacoma, WA 98402-3702 P (253) 292-0357 F (253) 292-0358 www.enginuitysys.com 20130507 Edmonds City Spray Park.xlsx - Summary Page 1 of 15 Engineers I Planners I Surveyors PACE An Engineering Services Company May 7, 2013 Ms. Jennifer Kiusalaas MacLeod Reckord Landscape Architects 83 Columbia Street Suite 306 Seattle, WA 98104 Subject. Edmonds City Park Play and Spray Area Revitalization Proposal for Professional Civil Engineering Services Proposal No. P13092 Dear Ms. Kiusalaas: PACE Engineers, Inc. (PACE) would like to thank you for the opportunity to submit this proposal for providing Professional Civil Engineering Services for the subject project. As we understand it the overall scope of our portion of the project is to provide civil drawings and documents for completion of the Play and Spray Area Revitalization at City Park in the City of Edmonds. The area of proposed improvements and disturbance is approximately 0.7 acres. The project site is located along the west side of 3rd Avenue S, north of Pine Street. The budgeted fees presented in this proposal are based on an overall project Scope of Work dated May 7, 2013. PACE reserves the right to amend this proposal if unexpected conditions are encountered during review and further site reconnaissance activities. Any revision to the scope of work would require a review of the budgeted fee. Listed below is our proposed scope of services, budget and assumptions for the proposed project. If anything in this proposal is not as you anticipated, please let us know so we can adjust it as required. The tasks and scope of work items as we envision them follow. The tasks are numbered to correspond with the tasks outlined in the May 7, 2013 overall project Scope of Work. SCOPE OF WORK Civil Engineering (Tasks 1, 7, 9, 10 and 11) Start -Up, Construction Permits, Design Development thru Bid Documents Attend meetings for coordination as required. For budgeting purposes eight hours total has been allocated for meeting preparation, travel and attendance time. Time spent for meetings above the allotted amount will be billed on a time and material basis as authorized. 2. Provide Temporary Erosion Sedimentation Control (TESC) plans and details in accordance with City of Edmonds standards and requirements. PACE Engineers, Inc. Kirkland O ice 11255 Kirkland Way I Suite 300 1 Kirkland, WA 98033 P 425.827.2014 1 f 425.827.5043 paceengrs.com Engineers j Planners i Surveyors Ms. Jennifer Musalaas MacLeod Reckord Landscape Architects May 7, 2013 Page 2 3. Provide a Storm Water Pollution Protection Plan (SWPPP) supporting the TESC design in accordance with City of Edmonds requirements. 4. Provide input regarding onsite grading plans as prepared by MacLeod Reckord. S. Provide input on pavement section design as prepared by MacLeod Reckord. 6. Review earthwork calculations performed by others and offer input on balancing site grading. 7. Provide design plans and details for the construction of onsite storm drainage facilities in accordance with City of Edmonds standards and requirements. This will include all required stormwater conveyance and flow control facilities. It is anticipated that water quality treatment will not be required for this project, therefore, no effort has been budgeted for design of water quality treatment facilities and, as such, is not a part of this proposal, 8. Provide a Storm Drainage Report supporting the stormwater design in accordance with City of Edmonds requirements. 9. Provide design plans for the construction of water lines to supply the proposed spray park site in accordance with City of Edmonds standards and requirements. It is assumed that new water lines will be supplied from the existing onsite water system. It is assumed that connection for irrigation water will be shown by MacLeod Reckord and that supply will be from repurposed water from the spray area. No new connections to the public water system are anticipated. 10. Provide design plans for sanitary side sewer service system to waste overflow water from the spray area to the public sanitary system in accordance with City of Edmonds standards and requirements. It is assumed that new sanitary lines will be connected by gravity to the existing onsite sanitary system. No new connections to the public sewer system or pumped systems are included in this proposal. In the event a pump station is required a proposed fee has been provided in the BUDGETED FEES portion of this proposal for budgeting purposes. 11. Provide written book specifications for civil scoped items to include TESC, storm drainage, water and sanitary sewer. 12. Provide estimate of probable construction costs for civil scoped items. 13. Assist with the information for submittal to the City for review, approval and permit. Submittals are anticipated to be performed by others. Civil Engineering (Tasks 12, 13 and 14) Bidding, Construction Support and Record Drawings 1. Provide support during bidding and award of project. This may include answers to bidder questions to provide clarification during bid period, provide addenda as necessary and provide reference feedback on bidders. 2. Provide support during construction of the project. This may include attendance at construction meetings, site visits, material submittal review, RFI response, change Engineers i Planners i Surveyors Ms. 3ennifer Kiusalaas MacLeod Reckord Landscape Architects May 7, 2013 Page 3 order review, or any other construction support activities necessary to successfully complete the project. 3. Provide record drawings of as -built conditions based upon contractor documentation. BUDGETED FEES We propose to provide our professional civil engineering consulting services as shown below. Civil Engineering (Tasks 1, 7, 9, 10 and 11) -- Design services for PS&E preparation. This includes work items 1-13 as listed and all design related reproduction and courier service costs. This task is presented as a fixed fee lump sum amount not to be exceeded without prior authorization for revision to scope of work items. Allocations by task: Task 1 - $1,000.00 Task 7 - $6,400.00 Task 8 - deleted Task 9 - $9,500.00 Task 10 - $4,000.00 Task 11 - $2,300.00 $23,200.00 Civil Engineering (Tasks 12, 13 and 14) — Bidding and Construction Support and Record Drawings. This includes work items 1-3 as listed and all construction support related reimbursable costs. Due to potential unforeseen conditions and contractor variability these tasks have been estimated at 20 hours total. This task is presented as a fixed fee lump sum amount not to be exceeded without prior authorization for additional efforts beyond the budgeted amount. (Please note that it is in the owner's best interest to retain PACE for support services during construction. These services are to observe compliance with design concepts and specifications and to allow design revisions in the event subsurface conditions differ from those anticipated prior to the start of construction. PACE accepts no liability for any design revisions, design interpretations or answers to contractor questions to which PACE is not a party.) Allocations by task: Task 12 - $300.00 Task 13 - $1,600.00 Task 14 - $600.00 $2,500.00 TOTAL ESTIMATED CIVIL ENGINEERING BUDGET $25,700.00 As noted above in item 10 of Tasks 1, 7, 9, 10 and 11 it has been assumed that new sanitary lines from the spray area overflow will be connected by gravity to an existing onsite sanitary system. If a pump system becomes necessary we recommend budgeting $3,500.00 for design plans, specifications, cost opinion and construction support for this item. Engineers I Planners I Surveyors Ms. Jennifer Kiusalaas MacLeod Reckord Landscape Architects May 7, 2013 Page 4 ASSUMPTIONS The above scope of services and related fees have been based on the following assumptions: 1. PACE will be provided a site survey with existing conditions shown in Auto CAD Civil 3D format from which to base design drawings. 2. Owner will provide as -built drawings of existing utilities; power, communications, water, storm, sanitary sewer, and other utility or irrigation information as available. 3. Owner will pay all necessary permit, review, submittal, and related fees. 4. PACE will be provided a base map with proposed site plan information in Auto CAD format from which to base design drawings. S. Due to a proposed area of disturbance of less than one acre a Notice of Intent (NOI) for NPDES permitting, monitoring and/or inspection efforts such as turbidity and pH monitoring are anticipated to be required and are, therefore, not accounted for in this proposal. 6. Design fees for utilities are for on site facilities only with a connection to an existing system and do not include any design for off site utility extensions or relocations. 7. This proposal does not include any design for improvements to public street frontage. 8. This proposal does not include any time for attendance at public meetings. 9. This proposal does not include preparation of a wet weather plan. 10. It is assumed that no composite utility plan will be required. 11. Any variance to City of Edmonds code would require additional review of engineering fees for additional efforts to obtain approval on a variance. 12. All special reports such as geotechnical, biological, wetlands, traffic, etc. will be provided by other design disciplines as needed. 13. This proposal does not include any time for structural engineering efforts. 14. Civil Engineering plans will be prepared using in AutoCAD Civil 3D 2011 version. Any other format production may require additional budget for the additional effort required. 15. This proposal does not include full time construction inspection and/or survey construction layout. 16. Any required spray equipment and repurposed water storage and pumping facilities design for irrigation use are assumed to be provided by others. 17. The contractor and/or his construction survey firm will provide all field as -built information. No time has been allocated for field verification of as -built conditions. PACE can provide in field survey to verify as -built conditions if not provided by the contractor; however, we propose to supply a budget for this service as needed. 18. Project design budget has been based on 2013 billing rates. If the project extends beyond December 2014, PACE reserves the right to renegotiate design fees based on increased billing rates. Engineers i Planners i Surveyors Ms. Jennifer Kiusalaas MacLeod Reckord Landscape Architects May 7, 2013 Page 5 In summary, we have developed a scope of work and budget based on our present knowledge of the proposed project. We have tried to cover all aspects of the proposed project; however, if you feel that additional areas of work require our attention, if you have any questions or if you desire additional information please do not hesitate to contact us. We are pleased to have this opportunity to submit a proposal to accomplish the Professional Civil Engineering consulting tasks and look forward to working with you on another successful project. If you concur with this proposal, and the attached Terms and Conditions, please have the appropriately authorized person sign below and forward one copy back to our office. Sincerely, PACE Engineers, Inc. Philip D. Cheesman, PE Vice President Attachments: Terms and Conditions I agree to the above described civil engineering consulting services proposal. Name/Signature Title Date 6;ACE CLIENT: MacLeod Reckord PACE Engineers, Inc. Terms and Conditions for Professional Services Kirkland, Washington ContractfProposal Date: May 7, 2013 TERMS AND CONDITIONS OF AGREEMENT CLIENT and PACE ENGINEERS, INC., (PACE) agree that the following provisions shall be a part of their agreement. January 1, 2013 1. STANDARD OF CARE. PACE's services performed under this agreement will be performed in a manner consistent with the care and skill ordinarily exercised by members of the profession practicing under similar conditions at the same time and in the same or similar locality. When the findings and recommendations of PACE are based on information supplied by CLIENT and others, such findings and recommendations are correct to the best of PACE's knowledge and belief. No warranty, express or implied is made or intended by this agreement, or by the foregoing statement of the apppfcable standard of care, or by providing consulting services, or y furnishing oral or written reports of findings made. No entity ether than CLIENT or PACE shall be construed as a beneficiary to this Agreement 2. INSURANCE COVERAGE. PACE is protected by Worker's Compensation Insurance as required by applicable state laws and will maintain employer's liability coverage. During the performance of this Agreement PACE will maintain professional liability insurance with a limit of not less than $1 million on a claims made, annual aggregate basis, and commercial general liability and automobile liability insurance each with a limit of not less than $1 million on an occurrence basis. 1 RISK ALLOCATION. In recognition of the relative risks, rewards, and benefits of the project to both the CLIENT and PACE, the risks have been allocated such that the CLIENT agrees that, to the fullest extent permitted by law, PACE's total liability to the CLIENT for any and all Injuries, claims, losses, expenses, damages, or claim expenses arising out of this agreement from any cause or causes, shall not exceed tan times our fee or $500%0, whichever is less. Such causes include, but are not limited to, PACE's negligence, errors, omissions, strict liability, breach of contract, or breach of warranty. 4. INDEMNIFICATION. The CLIENT shall indemnify and hold harmless PACE and all of its personnel from and against an and ail claims, damages, losses, and expenses (including reasonable attorneys fees) arising out of or resulting from the performance of the services, providaYthat any such claim, damage, loss, or expense is caused in whole or in part by the negligent acts, errors, omissions, and/or strict liability of the CLIENT, or anyone directly or indirectly employed by the CLIENT (except PACT;). 5. CLIENT shall absolve the Engineer of any liability arising from any design changes, design interpretations, or answers to Contractor questions to which PACE is not a party. 6. LIENS. PACE reserves the right to file a Notice of Intent to Lien and/or Lien throughout the life of the project. This action protects PACE's right of payment for services rendered. 7. SERVICES BY CLIENT. CLIENT will provide access to site of work, obtain all permits, and provide all legal services in connection with the project. CLIENT shall pay the casts of checking and inspection fees, zoning application fees, soils engineering fees, testing fees, and all other fees, permits, bond premiums, and all other charges not specifically covered by the scope of work. 8. ADDITIONAL SCOPE OF WORK. From time to time the CLIENT may request PACE to perform additional services that are not included in the original Scope of Work. It is understood the CLIENT will pay for all services provided that are outside the original Scope that have been requesTed by the CLIENT or the CLIENT's representative. PACE will provide written notice as soon as possible on work being requested that is outside the original Agreement, Upon receipt of written notification of work being performed by PACE that PACE feels Is outside the original Agreement, the CLIENT shall immediately notify PACE in writing if the CLIENT takes exception to the extra work beingdone or that the work is outside the original scope. Otherwise, it is understood that the CLIENT agrees to pay a reasonable cost for all extra work being performod-by PACE, If PACE's professional services are suspended for longer than six months, PACE is entitled to the additional costs associated with that delay. Pn addition, if the project duration extends significantly longer than the project duration identified in the Scope of Work, PACE is entitled to additional comppensation associated with the increased project duration. If the project Is required to meet new code requirements after the submittal is complete, PACE is entitled to additional compensation to meet those requirements. 9, SERVICES DURING CONSTRUCTION. Any construction inspection or testing provided by PACE is for the purpose of determining compliance by contractors with the functional provisions of project documents only. CLIENT agrees that PACE will have no inspection responsibilities at the jobsite except to the extent specifically provided for in the agreed upon scope of work. PACE shall not be held in any way to guarantee any contractor's work, nor to assume responsibility for means, methods, or appliances used by any contractor, nor to assume responsibility for a contractor's compliance with laws and regulations or for contractors errors, omissions, or defective work. Any Punch List created is not intended to be inclusive of all potential items and does not relieve the Contractor of their obligation. if services during construction are required, the CLIENT shall have PACE listed as an additional insured on the Contractor's insurance policy. 10. TERMINATION OF SERVICES. This agreement may be terminated by the CLIENT or PACE v4th ten (10) days' notification. In the event of termination, the CLIENT shall pay PACE for all the services rendered to the date of termination all reimbursable expenses, and reimbursable termination expenses. In the event of termination by PACE, PACE will transfer copies of all work to date to the CLIENT and provide a summary of the status of the project so the client may retain another company to continue the work. 11. OWNERSHIP OF DOCUMENTS. All documents, electronic or otherwise, produced by PACE under this agreement are protected and shall remain the property of PACE and may not be used by the CLIENT for any other endeavor without the written consent of PACE. 12. PROPOSALS, FEES, AND BUDGETS. PACE shall honor proposals and budgets for 60 days from the date the proposal was issued unless otherwise specified in the proposal. 13. TERMS OF PAYMENT. CLIENT will be invoiced each month following commencement of work. Payment in full of an invoice must be received by PACE within thirty (30) days of the date of such invoice. Any retainers shall be credited on the final invoice. 14. LATE PAYMENTS. Accounts unpaid 30 days after the invoice date will be subject to a monthly service charge of 2.0% on the then unpaid valance. In the event that collection proceedings are required, CLIENT will also be responsible to paythe costs and attorneys' fees incurred by PACE whether or not suit is brought, in both trial and appellate courts, and in connection with any bankruptcy or reorganization proceedings. It is PACE's policy to utilize jrofessional Service Liens to help secure payment of accounts that are unpaid 60 days or more. CLIENT wilt be responsible to pay the fees incurred in securing and releasing Liens filed on late payments, 15. EFFECT OF INVOICE. The work performed shall be deemed approved and accepted by CLIENT as and when Invoiced unless CLIENT objects within fifteen 15) days of invoice date by written notice specifically stating the details in which CLIENT believes such work is incomplate or defective, and the invoice amount(s) in dispute. CLIENT shall pay undisputed amounts as provided for in the preceding paragraph. 16. SUSPENSION OF WORK I WITHHOLDING OF WORK PRODUCT. Failure of CLIENT to submit full payment of an invoice within thirty (30) days of the date thereof subjects this agreement and the work herein contemplated to suspension or termination at PACE's discretion. PACE, without any liability to PACE, reserves the right to withhold any services and work products herein contemplated pending payment of CLIENT's outstanding indebtedness or advance payment if reqquired by PACE. Where work is performed on a reimbursable basis, budget may be increased by amendment to complete the scope of work. PACE is not obligated to provide services in excess of the authorized budget. 17. APPLICABLE LAWS, Unless otherwise specified, this agreement shall be governed by the laws of the State of Washington. Any legal proceedings arising from this Agreement shall be filed in King County, Washington. 18. DISPUTE RESOLUTION. All disputes arising out of, or related to, this Agreement, except those related to nonpayment of invoices in amounts under the local Small Claims Court limits, shall be submitted first to nonbinding mediation as a condttlon precedent to litigation. If any dispute submitted to mediation is not successfully resolved, the matter may be resolved through litigation in accordance with Item 17. APPLICABLE LAWS. Signature PACE Engineers, Inc. 11255 Kirkland Way I Suite 300 Kirkland, Washington 98033-6715 p 425.827,2014 1 f 425-827 5043 Sparling Hourly Breakdown Edmonds Park Consulting services will include design documentation for electrical for spray plaza. PM PM ENGINEER ENGINEER PROD PROD EXPENSES Design Development HOURS RATE HOURS RATE HOURS RATE TOTAL Base drawing setup 0.00 $155.00 0.00 $135.00 1.00 $90.00 $0.00 $90.00 Design Team Meeting 3.00 $155.00 0.00 $135.00 0.00 $90.00 $25.00 $490.00 Site Investigation 2.00 $155.00 0.00 $135.00 0.00 $90.00 $25.00 $335.00 Site power layout and design 1.00 $155.00 1.00 $135.00 1.001 $90.00 $0.00 $380.00 Electrical Panels 1.00 $155.00 1.00 $135.00 1.00 $90.00 $0.00 $380.00 Electrical service design and coordination 2.00 $155.00 2.00 $135.00 0.00 $90.00 $0.00 $580.00 Panel schedules 0.00 $155.00 1.00 $135.00 1.00 $90.00 $0.00 $225.00 Develop electrical details 0.00 $155.00 1.00 $135.00 1.00 $90.00 $0.00 $225.00 Specifications 1.00 $155.00 0.00 $135.00 0.00 $90.00 $0.00 $155.00 Estimate of Probable Cost 1.00 $155.00 0.00 $135.00 0.001 $90.00 $0.00 $155.00 DD SUB -TOTAL 11.00 6.00 5.00 50.00 3,015.00 Construction Documents PM PM ENGINEER ENGINEER PROD PROD EXPENSES HOURS RATE HOURS RATE HOURS RATE TOTAL Coordinate base plan update 0.00 $151.00 0.00 $135.00 1.00 $90.00 $0.00 $90.00 Final electrical layouts 1.00 $151.00 1.00 $135.00 1.00 $90.00 $0.00 $376.00 Panel schedules 0.00 $155-001 1.00 $135.00 0.00 $90.00 $0.00 $135.00 Final electrical circuiting and calculations 1.00 $151.00 1.00 $135.00 1.00 $90.00 $0.00 $376.00 Final electrical details 1.00 $151.00 1.00 $135.00 1.00 $90.00 $0.00 $376.00 Final specifications and estimate 1.00 $151.00 1.00 $135.00 0.00 $90.00 $25.00 $311.00 Submit for bid 0.00 $151.00 1.00 $135.00 1.00 $90.00 $25.00 $250.00 CD SUB -TOTAL 4.00 6.00 5.00 50.00 1,914.00 PM PM ENGINEER ENGINEER PROD PROD EXPENSES Construction Administration HOURS RATE HOURS RATE HOURS RATE TOTAL Submittal Review 1.00 $155.00 1.00 $135.00 0.00 $90.00 $0.00 $290.00 RFI Response, Answer Questions 2.00 $155.00 2.00 $135.00 0.00 $90.00 $0.00 $580.00 Construction Site Visits (Two) 2.00 $155.00 2.00 $135.00 0.00 $90.00 $50.00 $630.00 Punch List 2.00 $155.00 0.00 $135.00 0.00 $90.00 $25.00 $335.00 CA SUB TOTAL 7.00 5.00 0.00 75.00 1,835.00 TOTALS 22.00 17.00 10.00 175.00 6,764.00 HWA GEOSCIENCES INC. �, Geoteclmicol d Pavement Errghwerirrg • Hydrogeology • Geoetwironmenial • Inspection & Testing April 4, 2013 HWA Proposal P7149 MacLeod Reckord 83 Columbia Street, Suite 306 Seattle WA 98104 Attention: Ms. Jennifer Kiusalaas Subject: SCOPE AND ESTIMATED COSTS OF GEOTECHNICAL ENGINEERING SERVICES City Park Play and Spray Area Revitalization Edmonds, Washington Dear Jennifer; Per your request, we have prepared this scope of work and cost estimate for geotechnical engineering services in support of design of the proposed Play and Spray Area at City Park. in Edmonds, Washington. Our scope of work is based on phone conversations with you, review of the preliminary site prepared by MacLeod Reckord dated April 2012, review of the Draft Scope of Work, and our knowledge of geologic conditions in the site vicinity. Project Understanding We understand that the City of Edmonds plans to revitalize the Play and Spray Area per the preliminary design prepared by MacLeod Reckord. The improvements will consist of new play equipment and a spray area system, water and sanitary sewer lines, and a collection and storage system for runoff from the spray area for irrigation reuse. The latter will include a concrete underground storage tank for water, most likely to be located downslope of the spray area and upslope of the existing parking lot. We understand the base of the tank could be up to 13 feet deep below existing ground level. The existing park is at the toe of the overall slope in Edmonds and just above the marsh along SR-104. The park. consists of a ballfield at the eastern upslope portion by Third Avenue, the existing play area with adjacent picnic shelters and restroom, and a parking lot at the western downslope end. On the slope we anticipate the presence of glacial recessional outwash sand and gravel, over glacially consolidated till or clay, and fill over possibly marsh sediments within the parking area. 21312 30th Drive SE Suite 110 Bothell, WA 98021.7010 Tel: 425.774.0106 Fax: 425.774.2714 www.hwageo.com April 4, 2013 HWA Proposal P7149 Proposed Scope of Work HWA will perform a subsurface geotechnical investigation in order to provide relevant information from which to determine general soil characteristics, develop recommendations for bearing capacity for the tank, develop mitigations against bouyancy of the tank in high ground water conditions, identify perched ground water issues within the play area and develop mitigation measures, and provide general earthwork recommendations. Specific work tasks are proposed as follows: Coordinate with the City of Edmonds for site access. Conduct a field reconnaissance to determine exploration sites and mark for underground utility locating. Drill a total of two borings: one to 15 feet deep at the location proposed for the underground water storage tank, and one to 10 feet deep in the existing play area, at the toe of the upslope retaining walls. Borings will be drilled with a small limited -access, rubber -tracked drill rig to reduce disturbance to the existing grass surfaces. Standpipe piezometers will be installed in each boring, as merited by the subsurface conditions encountered, with flush monuments. The drilling and piezometer installations would be accomplished within one day. • Advance two hand holes at the toe of the existing lower retaining wall along the uphill side of the play area, in order to determine the depth and existing downslope dimensions of the wall footing. • Perform laboratory testing on representative soil samples obtained from the explorations in accordance with the appropriate ASTM standards, including but not limited to, natural moisture content, grain -size distribution, and plasticity indices. • Perform engineering analyses and evaluate data derived from the field exploration and laboratory testing programs. • Prepare a draft geotechnical report containing the results of our geotechnical investigation including descriptions of surface and subsurface conditions, site plans showing exploration locations, summary boring logs, and laboratory test results. The report will provide geotechnical recommendations for soil bearing capacity and bouyancy mitigation for the concrete water tank; mitigation of perched ground water in the play area; and general earthwork and pavement subgrade recommendations. • Prepare a final geotechnical report, incorporating review comments on the draft report and subsequent design refinements. • Review plans and specifications during final design phase, and provide feedback to the design team. P7149 rev.doc 2 HWA GeoSciences Inc. Apri14, 2013 HWA Proposal P7149 • Provide project management of the geotechnical engineering tasks, including management of our subcontractor. Communicate with the design team in the form of emails, telephone calls, and technical memos as needed. Cost Estimate We estimate that this work scope will require a budget of approximately $9,900. A breakdown of these costs is presented on the attached cost estimate worksheets. If additional geotechnical work above and beyond this proposed level of effort becomes necessary, we will develop a further scope and cost estimate in consultation with you. This scope does not include an evaluation of the potential presence or absence of contaminated or hazardous materials. Piezometers installed as part of this exploration program are the property of the owner. No labor or cost provision has been provided herein for decommissioning of the piezometers in accordance with WDOE regulations once they are no longer of use for the project. HWA can provide a supplemental cost estimate and arrange for these services as appropriate. Alternatively, the piezometer decommissioning could be included as a line item in the construction bid package for the project. Geotechnical services during construction are not included in this scope of work, and can be determined at a later date upon completion of final design and establishment of a project schedule by the contractor. We reserve the right to transfer hours and budget dollars between individual tasks to satisfy overall project requirements. We may also transfer funds allocated for direct expenses to professional/technical activities, or vice -versa, to satisfy overall project requirements. O.O We appreciate the opportunity to present this proposal for services on this project. Please feel free to call us if you have any questions or need more information. Sincerely, HWA GeoSciences Inc. Brad W. Thurber, LG, LEG Senior Engineering Geologist Enclosures: Project Cost Estimate Steven E. Greene, LG, LEG Vice President P7149 rev.doc 3 HWA GeoSciences Inc. Cost Estimate for Geotechnical Investigation City Park Play & Spray Area Revitalization Edmonds, Washington Scope: See proposal letter dated April 4, 2013 ESTIMATED HWA LABOR: HWA Ref: P7149 Date: 4-Apr-13 Prepared By: BWT / SEG WORK TASK DESCRIPTION PERSONNEL & 2013 RATES Principal Geot. Eng. Proj. Geol. CAD Clerical TOTAL HOURS TOTAL AMOUNT 190.00 1 140.00 110.00 74.00 69.00 Site Reconnaissance, Utility Locating 2 2 $ 280 Field Investigation: Drilling 5 5 $ 700 Field Investigation: Handholes & Measure GW in Wells Prepare Logs and Cross Sections 4 4 $ 560 2 2 $ 280 Geotechnical Engineering Analyses & Draft Report 2 4 6 2 1 15 $ 1,877 Final Report Preparation 2 2 4 1 1 10 $ 1,303 Plan & Spec Review 2 4 6 $ 820 Project Management 4 1 5 $ 629 TOTAL LABOR: LABORATORY TEST SUMMARY: 6 10 27 Test Est. No. Tests Unit Cost Total Cost Moisture Content 6 $18 $ 108 Atterberg Limits 1 $140 $ 140 Grain Size Analysis 2 $90 $ 180 LABORATORY TOTAL: 3 3 49 $ 6,449 ESTIMATED DIRECT EXPENSES: Drilling Subcontract $3,035 Laboratory Testing $ 428 Mileage @ $0.565/mile $ - TOTAL: $ 3,463 $ 428 PROJECT TOTALS: Total Labor Cost $ 6,449 Direct Expenses $ 3,463 TOTAL: $ 9,912 Assumed Conditions: 1. Geotechnical evaluation includes physical soil properties only and not evaluaton of potentially contaminated soils, fill, or ground water. 2. Project design details/drawings to be provided by MacLeod Reckord to HWA for analysis and reporting purposes. 3. Right of entry for HWA will be arranged for by the City of Edmonds. 4. No restoration of landscaping is included in this cost estimate. Notes: 1. Individual cost items are not fixed and may be reallocated at the discretion of our Project Manager to suit the project objectives. P7149.xls GEOTECHNICAL INVESTIGATION Proposal No.: P7149 City Park Play & Spray Area Revitalization Client: MacLeod Reckord Edmonds, Washington By: BWT 4/4/2013 Scope: Drill 2 borings to approximately 15 and 10 feet and install piezometers to monitor ground water. DRILLING SUBCONTRACT - Small Tracked Drill Rig Rate Quantity Subtotal Mob & Demob $500.00 each 1 total $500 Drilling $225.00 /hr 2 hours $450 Setup, Cleanup, Moving $200.00 /hr 1 hour $200 Well Installation $200.00 /hr 1 hour $200 Well Materials $15.00 /ft 25 feet $375 Well Monuments $110.00 each 2 total $220 DOE Start Cards, Wells $75.00 each 2 total $150 Drums & Cuttings Disposal $100.00 /drum 2 drums $200 Subtotal $1,945 Sales Tax 9.5% $185 Subtotal $2,295 Continqencv 15.0% $344 Subtotal $2,639 Admin. Fee on Subcontractor Costs 15.0% $396 Drilling Subcontract Subtotal $3,035 E WARD 'Ydisz o n A nonprofit organization dedica red ro strengthening communities APT - Applied Preservation Technologies R 0. Box 5914 Bellingham, WA 98227-5914 April 2, 2013 Jennifer Kiusalaas MacLeod Reckord 83 Columbia St, Suite 306 Seattle, WA 98104 RE: CULTURAL RESOURCE REVIEW OF THE CITY OF EDMONDS' PARK PLAY AND SPRAY AREA REVITALIZATION PROJECT Dear Ms. Kiusalaas: Thank you for inviting APT -Applied Preservation Technologies, a program of the nonprofit Eppard Vision, to submit a scope and fee for a cultural resource review of the above -referenced project. We appreciate the opportunity to partner with MacLeod Reckord. Based upon project information provided by MacLeod Reckord and the Washington State Recreation and Conservation Office (RCO), including an explanation of the initial consultation occurring between the City and the Washington State Department of Archaeology and Historic Preservation (DAHP), APT proposes the following scope and fee: 1) Review relevant written records, including the Washington State Department of Archaeology and Historic Preservation (DAHP) online database of archaeological and historical sites (i.e. WISAARD) Personnel: 4 hrs x $75/hr = $300 2) Consult with affected tribes (e.g. Suquamish Tribe) about culturally -sensitive areas and concerns Personnel: 3 hrs x $75/hr = $225 Travel Time (at 50%): 6 hrs x $37.50 = $225 Mileage: 200 mi (RT to Suquamish) x $0.565/mi = $113 Ferry: RT Edmonds -Kingston = $27 Total this task = $590 3) Provide a written report of the results of the cultural resource review and professional recommendations regarding additional cultural resource work deemed necessary [e.g. archaeological survey, archaeological monitoring during construction, traditional cultural property (TCP) study] Personnel: 4 hrs x $75/hr = $300 4) Conduct general administrative duties Approximately 15% of total: $180 The total fee for the cultural resource review is $1370. Should you have any questions, please contact me by phone or email as provided below. Thank you very much for this opportunity! Sincerely, Mary Rossi, M.A. APT Program Director 360.920.8908 mkrossi@eppardvision.org AM-5764 City Council Meeting Meeting Date: 05/21/2013 Time: Consent Submitted For: Mike DeLilla 4. J. Department: Engineering Committee: Parks, Planning, Public Works Submitted By: Megan Luttrell Type: Action Information Subiect Title Authorization to award construction services for the 224th Street SW Sewer Upgrade project to Laser Underground and Earthworks. Recommendation Authorize award of construction for the 224th Street SW Sewer Upgrade project to Laser Underground and Earthworks. Previous Council Action On August 21, 2012, Council authorized the Mayor to sign the Interlocal Agreement with the Olympic View Water and Sewer District (OVWSD) for design and construction of the project. On September 18, 2012, Council authorized the Mayor to sign a Bill of Sale to transfer ownership of sewer pipe on 224th that is currently in Esperance from being City owned to OVWSD owned. On May 14, 2013, the Planning, Parks and Public Works committee reviewed this item and recommended it be placed on the consent agenda at the May 21, 2013 Council meeting. Narrative The City was in the process of replacing a City owned existing sewerline extending from the intersection of 224th St. SW and 76th Ave W to the intersection of 224th St. SW and 78th Ave W. Historically, the pipe has experienced lack of capacity. The pipe conveys flows for which the overwhelming majority are under the jurisdiction of Olympic View Water and Sewer District (OVWSD). During the research phase of the project, the City realized that the majority of the City owned sewer pipe system to be replaced in this project was actually located in Esperance, which is unincorporated Snohomish County. The City would therefore need to get a franchise agreement with the County in order to replace the system. The City began coordinating the replacement of the system with OVWSD. After discussing the situation with OVWSD it was mutually agreed that OVWSD should have ownership of the pipe that is within Esperance and that they would pay for the replacement costs for the pipe within Esperance. In addition, the City would pay for the replacement costs that are within City limits. Since the majority of the pipe replacement project be under the jurisdiction of OVWSD, it was agreed that the project then be led by OVWSD. On April 29, 2013, OVWSD received bids for the 224th Street SW Sewer Upgrade Project. OVWSD received three bids. The bids ranged from a low of $344,530.80 to a high of $493,891.54. The low responsive bid was received from Laser Underground and Earthworks in the amount of $344,530.80 for all project work (including both OVWSD and Edmonds work.) The following table shows the estimated Sewer replacement/upgrade construction budget for the Edmonds share of the work: Edmonds Proiect Costs $116,484 - Contract $ 23,300 - Construction Contingency 20% (Due to project being below $200,000) $ 20,000 -Design $ 40,000 - Construction Management $ 10,000 - Testing $209,784 - Total The funding for this project comes from the Sewer Utility Fund as part of the 2012 Sewer Replacement Project and was approved by Council in the 2013-2018 Capital Improvement Plan. Attachments Proiect Map Form Review Inbox Reviewed By Date Engineering Robert English 05/16/2013 11:03 AM Public Works Kody McConnell 05/16/2013 11:28 AM City Clerk Sandy Chase 05/16/2013 11:41 AM Mayor Dave Earling 05/16/2013 01:46 PM Finalize for Agenda Sandy Chase 05/16/2013 02:10 PM Form Started By: Megan Luttrell Started On: 05/15/2013 03:07 PM Final Approval Date: 05/16/2013 VICINITY MAP_ NOT TO SCALE AM-5765 City Council Meeting Meeting Date: 05/21/2013 Time: Consent Submitted For: Mike DeLilla 4. K. Department: Engineering Committee: Parks, Planning, Public Works Submitted By: Megan Luttrell Type: Action Information Subiect Title Authorization to approve a storm utility easement for installation of infiltration and storm pipe that will be part of improvements to be done as part of the 238th Storm Drain Project. Recommendation Authorize approval of the storm utility easement. Previous Council Action On May 14, 2013, the Planning, Parks and Public Works committee reviewed this item and recommended it be placed on the consent agenda at the May 21, 2013 Council meeting. Narrative Storm water runoff from the surrounding area near the Faith Community Church drains to a low point located at the SW corner of the Faith Community Church property. Since the runoff from the area is within an enclosed drainage basin, it is not able to leave the area. This causes flooding in the SW corner of the Faith Community Church property. In order for the City to mitigate this issue, the Church has agreed to give the City a drainage easement so that the City can build an infiltration system to mitigate the problem. Easement Attachments Form Review Inbox Reviewed By Date Engineering Robert English 05/16/2013 11:02 AM Public Works Kody McConnell 05/16/2013 11:28 AM City Clerk Sandy Chase 05/16/2013 11:41 AM Mayor Dave Earling 05/16/2013 01:45 PM Finalize for Agenda Sandy Chase 05/16/2013 02:10 PM Form Started By: Megan Luttrell Started On: 05/15/2013 03:09 PM Final Approval Date: 05/16/2013 Return Address: Michele (Mike) F. De I ilia City of Edmonds 121 - Sth Ave. N. Edmonds, WA 980241 UTILITY EASEMENT Property Address: 10220 238"' St. SW, Edmonds, WA 98020 Assessor's Property Tax Parcel No.: 27033600302200 IN CONSIDERATION of benefits to accrue to the grantors herein, the undersigned, FAITH COMMUNITY CHURCH (Grantor), hereby grants to the CITY OF EDMONDS (Grantee), a Municipal Corporation, a permanent easement for the installation, construction, operation, maintenance, repair, reconstruction or replacement of a storm water pipe and accessary apportemmets, over, across, through, and below the Following described property, and the further right to remove trees, bushes, undergrowth and other obstructions interfering with the location, construction, operation, maintenance, repair, reconstruction or replacement of said storm water Dine and associated appurtenances, together with the right of access to the easement at any time for the stated purpose. The easement hereby granted is located in the COUNTY OF SNOHOMISH, STATE OF WASHINGTON, and is more particularly described as the following property: Within the parcel described as follows: SEC 36 TWP 27 RGE 03RT-318) W 145FT OF E1/2 SW1/4 NE1/4 SW1/4 LESS N 20FT FOR RD & LESS S 250FT TNOF & LESS QCD 389/314 TO SNO CO FOR RDEX ST OF WA 02311 001 The easement area is depicted in the drawing attached as Exhibit `A'. THE CITY agrees to restore to substantially the original condition such improvements as are disturbed during the construction, maintenance, and repair of said utility or utilities, provided the grantors, their heirs, or assigns shall not construct any permanent structure over, upon, or within the permanent easement. DATED THIS DAY Or / ° ' a 20 tj FAITH COMMUNITY CHURCH: Name & Title DATED THIS DAY OF 20 /---7 AI H COMU74ITY CHURCH: Name Title STATE OF WASHINGTON ) ) ss COUNTY OF SNOHOMISH) % ���f 8e,*)AoLn On this day personally appeared before me G 61 / , as Authorized Agent for the Faith Community Church, who executed the foregoing insffument, and acknowledged the said instrument to be the free and voluntary act and deed for the uses and purposes therein mentioned, and on oath states that they are authorized to execute said instrument. UNDER MY HAND AND OFFICIAL SE THIS DAY OF 20 Notary Public State of Washington - LELAND WILLIAMS My Appointment Expires Feb 11. 2016 a PU I in and for e ate of W ngton, reoirrg at 238TH ST SW I I , � I 1 50' 25' 0 50' 100' I SCALE IN FEET I I i f f - I f 1 10 PARCEL # 27033600302200 F.I. ++ +++ ++ ++ +++ I ++ + 15' +++++ +++++ 1+++++1 +;+;+ STORM WATER EASEMENT LIMITS ++ ++ ++ ++ ++ ++ f + + 15' ++ ++ ++ ++++++++++++++ +++++++++++++++ ++++++++++++++ 525 1 y EXHIBIT 'A' AM-5776 City Council Meeting Meeting Date: 05/21/2013 Time: Consent Submitted By: Pamela Randolph Department: Wastewater Treatment Plant Committee: Parks, Planning, Public Works Type: Information Subiect Title Final Contract Acceptance, WWTP A -Basin Upgrade Project Action 4. L. Recommendation Authorization to pass to City Council a recommendation to issue Final Acceptance of the contract between the City and Moon Construction Co. Inc. for the successful completion of the WWTP A -Basin Upgrade Project. Previous Council Action On August 21, 2012 Council voted to award the contract in the amount of $174,530.96 for construction of the project to Moon Construction Co. Inc. Narrative On September 18, 2012, Moon Construction Co. Inc. was given the notice to proceed with construction. During the course of the contract there were no change orders. Substantial completion of the work was granted in January 2013, and physical completion on January 18, 2013. Construction was completed on time and within budget at $174,529.88. Inbox City Clerk Mayor Finalize for Agenda Form Started By: Pamela Randolph Final Approval Date: 05/16/2013 Form Review Reviewed By Date Sandy Chase 05/16/2013 03:06 PM Dave Earling 05/16/2013 03:29 PM Sandy Chase 05/16/2013 03:32 PM Started On: 05/16/2013 02:58 PM AM-5777 City Council Meeting Meeting Date: 05/21/2013 Time: Consent Submitted By: Pamela Randolph Department: Wastewater Treatment Plant Committee: Parks, Planning, Public Works Type: Information Subiect Title Final Contract Acceptance, WWTP Building Roof Replacement Action 4. M. Recommendation Authorization to pass to City Council a recommendation to issue Final Acceptance of the contract between the City and Kruger Sheet Metal for the successful completion of the WWTP Building Roof Replacement Project. Previous Council Action On August 21, 2012 Council voted to award the contract in the amount of $344,925 for construction of the project to Kruger Sheet Metal. Narrative On September 9, 2012 Krueger Sheet Metal was given the notice to proceed with construction. During the course of the contract, Change Order # 1 was signed. The change order modified the insulation material that was required on two buildings (lowering costs) and added new drains and drainage equipment (increasing costs). The overall budgetary impact was an increase to the project by $411.00. The change was a result of a contractor initiated request and unforeseen circumstances. Substantial completion of the work was granted February 1, 2013 and physical completion was on April 4, 2013. Construction was completed for $345,336, which includes the change order of $411. Inbox City Clerk Mayor Finalize for Agenda Form Started By: Pamela Randolph Final Approval Date: 05/16/2013 Form Review Reviewed By Date Sandy Chase 05/16/2013 03:06 PM Dave Earling 05/16/2013 03:29 PM Sandy Chase 05/16/2013 03:32 PM Started On: 05/16/2013 02:59 PM AM-5760 City Council Meeting Meeting Date: 05/21/2013 Time: Submitted By: Department: Consent Jen Machuga Planning Review Committee: Parks/Planning/Public Works Type: Action Information 4. N. Committee Action: Recommend Review by Full Council Subject Title Ordinance amending the Edmonds Community Development Code regarding the time limit for preliminary subdivision approval. Recommendation Approve the ordinance included as Exhibit 1. Previous Council Action This item was discussed by the Parks, Planning & Public Works Council Committee on February 11, 2013, and the Committee felt it would be appropriate to increase the current five year time frame for preliminary approval of short plats and/or add provisions for an extension to the current time frame. The Committee forwarded this item to the Planning Board for discussion and a public hearing before moving forward with full Council review. Following the Planning Board's public hearing and recommendation of approval, this item was discussed with the Council on April 23, 2013, and the Council agreed to move forward with a public hearing. A public hearing was held before the Council on May 7, 2013. The Council voted (5-2) to approve the code changes and have staff return with an ordinance. Narrative The attached ordinance (Exhibit 1) amends Edmonds Community Development Code (ECDC) Section 20.75.100 by providing a direct reference to the State regulations for the time frame for preliminary formal plat validity. The ordinance also corrects the decision -making body for formal plat approval and clarifies the decision -making bodies for potential appeals of short and formal plats. The ordinance causes preliminary short plat approval to expire at the end of seven years if the preliminary short plat approval is issued on or before December 31, 2013 and at the end of five years if the preliminary short plat approval is issued on or after January 1, 2014. The ordinance also creates Section 20.75.107, which extends the time limit to two years from the effective date of the ordinance for preliminary short plats that received preliminary approval on or after January 1, 2006 and would have expired prior to the effective date of the ordinance. Attachments Exhibit 1: Subdivision Time Frame Ordinance Exhibit 2: Excerpt from 5/7/13 City Council Meeting Minutes (draft) Inbox Reviewed By City Clerk Sandy Chase Mayor Dave Earling Finalize for Agenda Sandy Chase Fonn Started By: Jen Machuga Final Approval Date: 05/16/2013 Form Review Date 05/16/2013 02:10 PM 05/16/2013 02:45 PM 05/16/2013 03:15 PM Started On: 05/15/2013 09:52 AM ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING SECTION 20.75.100 OF THE EDMONDS COMMUNITY DEVELOPMENT CODE RELATING TO THE TIME LIMIT FOR PRELIMINARY SUBDIVISION APPROVAL AND ESTABLISHING SECTION 20.75.107 RELATING TO AN EXTENSION TO THE TIME LIMIT FOR CERTAIN SHORT PLATS. WHEREAS, in response to a citizen request, the Parks, Planning & Public Works Council Committee tasked the Planning Board with considering an amendment to Section 20.75.100 of the Edmonds Community Development Code entitled "Preliminary approval — Time limit" to increase the time frame in which preliminary short plat approval is valid; and WHEREAS, after a discussion on February 27, 2013 and a public hearing held on March 27, 2013, the Planning Board forwarded a recommendation to the City Council regarding a proposed amendment to the time frame in which preliminary formal and short subdivision approval is valid, clarifying the decision -making bodies for preliminary subdivision approval and appeals, and adding a time limit extension for certain short plats that would have expired prior to the effective date of this ordinance; and WHEREAS, the proposed amendments are consistent with RCW 58.17.140 "Time limitation for approval or disapproval of plats — Extensions"; and WHEREAS, state law is silent on the amount of time a short plat applicant may be allowed to finalize and record a short plat; and WHEREAS, the state legislature, in twice recently amending RCW 58.17.140, has effectively given new life to previously expired preliminary (long) plats to allow developers more time to record plats that have been difficult to complete due to the economic climate; and WHEREAS, the City Council would like to do something similar for short plats, the duration of which is not addressed by state law; and -1- Exhibit 1 WHEREAS, the City Council discussed the proposed code revisions on April 23, 2013 and held a public hearing on the topic on May 7, 2013; and WHEREAS, after the public hearing, the City Council deliberated regarding the proposed amendments and voted to direct the City Attorney to prepare an ordinance that adopts the Planning Board's recommendations; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 20.75.100 of the Edmonds Community Development Code, entitled "Preliminary approval — Time limit," is hereby repealed and replaced with the following text: 20.75.100 Preliminary approval —Time limit. A. Approval of a preliminary plat shall expire and have no further validity at the end of the time period established under RCW 58.17.140, unless the applicant has acquired final plat approval prior to the expiration date established under RCW 58.17.140. The time period for subdivisions shall commence upon the date of preliminary plat approval by the issuance of a written decision by the Edmonds Hearing Examiner. In the event that the decision of the hearing examiner is appealed to the Edmonds City Council and/or Snohomish County Superior Court, the time period shall commence upon the date of final confirmation of the preliminary plat decision by the City Council or judiciary. B. Approval of a short plat shall expire and have no further validity at the end of seven years if preliminary short plat approval is issued on or before December 31, 2013 and five years if preliminary short plat approval is issued on or after January 1, 2014, unless the applicant has acquired final short plat approval within the specified time period. The time period for short plats shall commence upon the issuance of a final, written staff decision. In the event that the decision of staff is appealed to the Edmonds Hearing Examiner and/or Snohomish County Superior Court, the time period shall commence upon the date of final confirmation of the preliminary short plat decision by the Hearing Examiner or judiciary. Section 2. A new Section 20.75.107, entitled "Preliminary approval — Time limit extension for previously approved short plats," is hereby added to the Edmonds Community Development Code to read as follows: 20.75.107 Preliminary approval — Time limit extension for previously approved short plats. Short plats that received preliminary approval on or after January 1, 2006 and would have expired prior to the effective date of this ordinance shall have their preliminary -2- approvals automatically extended for a period of two years from the effective date of this ordinance. Preliminary approval of such short plats shall expire and have no further validity at the end of two years from the effective date of this ordinance, unless the applicant has acquired final short plat approval within the specified time period. Section 3. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. Section 4. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. ATTEST/AUTHENTICATED: CITY CLERK, SANDRA S. CHASE APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: :• JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. APPROVED: MAYOR DAVID O. EARLING -3- SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2013, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING SECTION 20.75.100 OF THE EDMONDS COMMUNITY DEVELOPMENT CODE RELATING TO THE TIME LIMIT FOR PRELIMINARY SUBDIVISION APPROVAL AND ESTABLISHING SECTION 20.75.107 RELATING TO AN EXTENSION TO THE TIME LIMIT FOR CERTAIN SHORT PLATS. The full text of this Ordinance will be mailed upon request. DATED this day of , 2013. CITY CLERK, SANDRA S. CHASE Council President Petso asked whether Parcel A was under a contract rezone at this time. Mr. Clugston answered yes, CG contract. Council President Petso asked if the contract rezone was included in the Council packet. Mr. Clugston answered no, recalling the contract restricted uses on the property. He referred to Attachment 5 of Exhibit 2, showing the 1988 rezone to CG contract. He pointed out the parcels to the east facing Highway 99 were already CG. The contract rezone for Parcel A in 1988 was to restrict uses slightly but allow CG zoning. In 1995, the entire triangular area between 220th and 224th and Highway 99 and 76th was rezoned by Council to CG2. Council President Petso asked what happens to the contract if the parcels are rezoned. Mr. Clugston answered it would go away; Parcel A would go from CG contract to CG2. Council President Petso asked if the uses were broader in CG2 than would be permitted under the contract. Mr. Clugston answered yes, the same as the surrounding parcels. City Attorney Jeff Taraday advised that because no one spoke at the open record hearing, no one can speak at the closed record hearing. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETERSON, TO APPROVE ORDINANCE NO. 3919, AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING FINDINGS AND CONCLUSIONS AND APPROVING A CHANGE IN ZONING FOR TWO PARCELS LOCATED AT 22133 76TH AVENUE WEST FROM CONTRACT GENERAL COMMERCIAL (CG) TO GENERAL COMMERCIAL (CG2) AND A PORTION OF 22121 76TH AVENUE WEST FROM MULTIPLE RESIDENTIAL (RM-2.4) TO GENERAL COMMERCIAL (CG2); AUTHORIZING AMENDMENT OF THE CITY'S OFFICIAL ZONING MAP. Council President Petso advised she would abstain from the vote because of information she just now understood; she thought this was a correction of a zoning area but now realized approval would be extinguishing a contract rezone that she has not seen. MOTION CARRIED (6-0-1), COUNCIL PRESIDENT PETSO ABSTAINING FROM THE VOTE. 12. PUBLIC HEARING: PROPOSED CODE AMENDMENT TO INCREASE THE TIME FRAME FOR VALIDITY OF PRELIMINARY SHORT PLAT APPROVAL AS ESTABLISHED IN ECDC 20.75.100 (FILE NO. AMD20130002). Associate Planner Jen Machuga explained the subdivision process is comprised of three phases which include preliminary, civil and final review. In the preliminary review phase, staff reviews the proposal and issues a preliminary decision. As part of preliminary approval, staff would establish the conditions necessary for the subdivision to comply with the code requirements such as the zoning code and critical areas code. In the second phase, civil review, an applicant submits detailed engineering drawings showing the proposed civil improvements associated with the subdivision. After the civil plans are approved, the applicant can either construct or bond for the civil improvements. Following the civil phase of the process, the applicant would submit for final review where staff verifies that all conditions of preliminary approval have been met. The subdivision would then be recorded with Snohomish County. Currently the subdivision code limits the validity of preliminary short plat approval to five years. This timeframe applies only to short plats which are subdivisions into four lots or less. During that timeframe, an applicant would need to complete the civil and final review phases of the short plat process. In the past this process was completed by most applicants well under the five year timeframe. However, the economic downturn caused unanticipated delays to several projects. Recognizing the impact of the economic downturn, State law was revised to increase the timeframe for validity of formal plats, subdivisions into 5 or more lots, to 10 years for certain formal plats that received preliminary approval before December 31, 2007, and 7 years for formal plats that received preliminary approval on or before Edmonds City Council Draft Minutes May 7, 2013 Page 8 Exhibit 2 December 31, 2014, after which the timeframe for validity of formal plats will return to 5 years. Although State law establishes the timeframe for formal plats, it is up to local jurisdictions to establish the timeframe for short plats. At the January 22, 2013 Council meeting a member of the public requested the City consider increasing the current 5 year timeframe for preliminary short plats to 7 years to provide applicants impacted by the economic downturn an opportunity to complete their projects. This was discussed with the Parks, Planning and Public Works Committee on February 11, 2013; the committee was receptive to potentially increasing the timeframe and forwarded the item to the Planning Board. The Planning Board held a discussion and a public hearing on March 27 and recommended approval of an extension of the existing short plat timeframe (Attachment 1 in the Council packet). Ms. Machuga explained the draft code provides reference to State law requirements regarding the timeframe for formal plats and proposes to increase the timeframe for validity of short plats to 7 years for short plats that obtained preliminary approval on or before December 31, 2013 and retains a 5 year period for short plats that obtained preliminary approval on or after January 1, 2014. The draft code also establishes a provision to extend the time limit by 2 years from the effective date of the ordinance for short plats that obtained preliminary approval on or after January 1, 2006 that would have expired based on the 5 year timeframe prior to adoption of the ordinance. Ms. Machuga referred to a communication from the Master Builders Association in support of the proposal that was forwarded to Councilmembers. Council President Petso asked whether notice of tonight's public hearing was provided to neighbors of expired plats that the proposed code amendment would resurrect. Ms. Machuga answered no additional notice was provided, only the typical public hearing notice. Council President Petso asked whether the Council needed to take action tonight or could the Council hold another public hearing and give notice to residents near where an expired plat was being resurrected. Ms. Machuga answered the Council could continue the public hearing and provide notice. However, she was not certain there were funds in the Planning Division's budget as a good portion of the budget for public notice had already been spent. She anticipated the cost to be approximately $300, suggesting the Council may need to budget funds for that. Councilmember Buckshnis commented this was an important issue and she was concerned that the meeting was not being televised and was audio recorded only. She asked Council President Petso's opinion regarding a public hearing that was audio recorded only and not visual. Council President Petso relayed her discussion with City Attorney Jeff Taraday prior to the meeting and his indication that it was okay for the Council to proceed or the Council could continue the public hearing until the video equipment was operational. She was unsure if she had discussed the option to hold another public hearing with Mr. Taraday. Mr. Taraday responded those were all options; re -noticing the public hearing has some administrative burden. He noted the technical difficulties with the video equipment may prevent someone from watching the proceedings at home but it did not prevent anyone from testifying. He summarized it was the Council's decision whether to re -notice or hold the public hearing tonight and continue it. Councilmember Buckshnis asked whether re -noticing was required if the public hearing were continued to next week. Mr. Taraday answered there is an additional step for the City Clerk to notice public hearings versus showing it as a continued public hearing from the week before. Councilmember Buckshnis asked how citizens could hear what occurred tonight and if they could request the recording. Council President Petso responded if the Council proceeds, she was not aware of any method of this information to be available other than the two press individuals in the room. She suggested taking comment tonight and continuing the hearing which would give the public two weeks to make a decision regarding their participation. She summarized the public would not learn about the Council's Edmonds City Council Draft Minutes May 7, 2013 Page 9 debate and deliberation unless the Council waited until the May 21 meeting. Councilmember Buckshnis observed the public hearing was properly noticed. Councilmember Fraley-Monillas asked how many expired plats this would affect. Ms. Machuga answered approximately 15 would have expired in 2011, 2012 and early 2013. Councilmember Bloom asked at what point in the process the Council was; if the Council was trying to decide whether to postpone and schedule another public hearing, or postpone and schedule another public hearing that would include notice to those affected by expired short plats. Mayor Earling suggested the Council take public testimony and then the Council could make whatever decision they liked. Mayor Earling opened the public participation portion of the public hearing. Donna Breske, Snohomish, explained she brought this to the Council's attention at the January 22, 2013 Council meeting and was pleased with the review process. She was aware when the meetings have been occurring, there was information available on the City's website and she has received information by mail. She agreed the technical difficulties tonight would not have prevented anyone from being here to provide testimony. She noted after preliminary approval of a short plat and a plat, the applicant must either construct or bond for the civil site improvements before filing for final short plat or plat. The bonding portion is within ECDC 20.75.130.B. She suggested that section be referred to in the revision of 20.75.170. She referred to the last sentence of 20.75.170, finding the phrase "unless the applicant has acquired final short plat approval within the specified time period" confusing. She suggested adding to that sentence, "per ECDC 20.75.130.B" which is the bonding section. She also suggested that same language be added to the proposed revision in ECDC 20.75.100.B. Hearing no further public comment, Mayor Earling closed the public hearing. Councilmember Buckshnis agreed with Ms. Breske's suggestion. Mr. Taraday responded the subsection Ms. Breske referred to, 20.75.130.B, does not apply to short plats; it applies to long plats or regular subdivisions. The short plat subsection is 20.75.130.D. To the extent that any reference is made at all, it should be to 20.75.130.D. Ms. Machuga pointed out that code section addresses bonding, not obtaining final approval. She felt the additional language Ms. Breske suggested would be confusing, explaining an applicant can bond for civil improvements to finish the civil phase and then do the final phase. She did not want to mislead an applicant that this was the only code section regarding final approval. Councilmember Buckshnis stated she understood Ms. Breske's suggestion was that an applicant could have everything in place and bonding would show the process was moving forward. Ms. Machuga agreed bonding would occur and then the final review phase. She was concerned with adding that language to 20.75.107 as that was not the only section that relates to obtaining final review; it was one of the steps to reach final review. Councilmember Buckshnis agreed with including language or reference regarding bonding in 20.75.107. Ms. Machuga answered it could be cross-referenced but it was not necessary as it was elsewhere in the code. Further, the subdivision code is being updated and further clarification will be provided as part of that process. The intent of the proposed change is to address the timeframe. Councilmember Fraley-Monillas preferred to schedule this on a future agenda and hash out the wording at the staff level. Councilmember Peterson observed the recommended action is to direct staff to prepare an ordinance for approval on the Consent Agenda. Mr. Taraday explained staff discussed to what extent the bonding issue should be taken up at the same time as plat expiration. The intent was to keep this ordinance to a single issue and be as streamlined and Edmonds City Council Draft Minutes May 7, 2013 Page 10 as simple as possible due to the urgency related to plats about to expire. Staff consciously chose not to use this ordinance as a tool to fix all the things in the subdivision code that need to be updated, in part due to the subdivision reorganization that is occurring that is anticipated to be completed this year. It would be more efficient to include cross referencing during the reorganization of the subdivision code. Councilmember Fraley-Monillas expressed support for moving forward tonight in view of the urgency related to plats that may expire. She recommended including the suggested wording as part of the subdivision code update. Main Motion COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, THAT THE CITY COUNCIL APPROVE THE CODE CHANGES AS INDICATED IN ATTACHMENT 1 AND DIRECT STAFF TO BRING IT BACK AS AN ORDINANCE ON THE CONSENT AGENDA. Amendment #1 COUNCIL PRESIDENT PETSO MOVED, SECONDED BY COUNCILMEMBER BLOOM, TO AMEND THE MOTION TO STRIKE SECTION 107 WHICH RESURRECTS PLATS WHICH HAVE ALREADY EXPIRED. Council President Petso explained the amendment would solve the problem for people whose plats had not yet expired. She pointed out when development action is undertaken, residents are aware. She recalled a neighbor who sold his house and moved to Wenatchee due to an upcoming development that he wanted to avoid. If a resident was aware that a proposed plat near their home had expired, they would no longer be worried about it. She had a due process concern with the Council suddenly resurrecting a plat without telling residents about it. The issue of preventing further expirations and giving more time in the future can be accomplished by deleting Section 107. Councilmember Fraley-Monillas observed Council President Petso's amendment would not assist anyone affected by the economic downturn whose plat had expired after the current five year timeframe. Council President Petso agreed. Councilmember Fraley-Monillas asked if Council President Petso preferred to give neighborhood notice to the 15 plats. Council President Petso answered yes, but that was not done. Councilmember Fraley-Monillas suggested Council President Petso withdraw her motion and make another motion to give notice which would address past and future plat approvals. Council President Petso agreed, noting if the motion failed, she will make an amendment to require that expired plats are not resurrected without notice to the neighbors. The benefit to her amendment is it prevents any potential problems related to whether it is legal to resurrect an expired plat. Councilmember Bloom relayed she asked Mr. Taraday whether any other jurisdictions have created an ordinance like this to allow expired plats to be reopened without any other due process. It was her understanding he did some research at the State level which she did not feel applied to the City. Mr. Taraday explained at the State level, RCW 58.17.140, requires a preliminary long plat be submitted for final plat approval within 5 years of preliminary plat approval. That statute was amended in 2010 and the 5 year requirement was changed to 7 years to give an additional 2 years to developers suffering from the great recession and unable to complete their plats before they expired. The reason the State statute is somewhat relevant is when the State did that in 2010, it effectively revived plats that had already expired. Mr. Taraday provided a hypothetical example, a long plat approved in 2004 expired after 5 years in 2009; then in 2010 the State Legislature adopts the new 7 year requirement. The effect of the Legislature's action in adopting that law was to provide an additional year to complete the 2004 plat that had already been expired for a year. He assured he was not taking a position on the policy issue; he had no interest in whether the Council did or did not revive expired plats. The proposed amendment was essentially the same as what the Legislature did to extend long plats from 5 years to 7 years. In 2012, the Legislature Edmonds City Council Draft Minutes May 7, 2013 Page 11 adopted another amendment to the same statute, adding another 2 years. Using his hypothetical example, the 2004 plat that would have expired in 2009, was revived in 2010, would have expired again in 2011, in 2012 the Legislature's second 2 year extension, revived the 2004 plat a second time, and expiring in 2013. He summarized clearly the Legislature did not have a concern with the legality. Mr. Taraday explained he did not research other cities' ordinances because he did not feel it would be useful or persuasive as Edmonds does not look to other cities for authority regarding what Edmonds is allowed to do; the RCWs and State Constitution give Edmonds its authority. Whether he could or could not find a similar law in another city would not guide Edmonds in determining what it can do. Councilmember Bloom asked if there were long plats on a statewide basis that were revived that had issues. Mr. Taraday answered he did not know but assumed in a state as big as Washington there would have been long plats that would have been twice revived by the Legislature's actions. Councilmember Bloom asked whether notice was required to surrounding property owners. Mr. Taraday answered the State law makes it automatic. Councilmember Buckshnis referred to Attachment 3, observing there were 5 expired plats in 2005, 6 in 2006 and 6 in 2007 for a total of 17. Ms. Machuga advised the year in Attachment 3 was the year of application. Councilmember Buckshnis observed Council President Petso's amendment would eliminate the 5 plats that expired in 2005 and the remaining 12 could reapply. Ms. Machuga answered the year of application does not necessarily correspond to the year it was approved. If Section 20.75.107 were eliminated, 2 years would be added to the expiration date. She noted there were 10 that expired in 2012; plats that expired at the end of 2012 would have until the end of 2014. The plats that expired at the beginning of 2012 would get less than a year. There were 3 plats that expired in 2011; those would likely not have enough time to complete their project. Councilmember Buckshnis asked how many plats overall would be affected by Council President Petso's amendment. Ms. Machuga answered it was difficult to determine because it was unknown how long it would take them to complete their project. Of the short plats that expired in 2012, 7 had submitted for civil review or had gotten civil approval. There could be quite a few that could come in quickly and get it finished up; some may take more time and the ownership may have changed on some. If the extension only gives an applicant a few months from the effective date of the ordinance, staff will also be scrambling to get it reviewed and finished. Councilmember Buckshnis concluded she would not be in support of removing Section 107. Vote on Amendment #1 MOTION FAILED (2-5), COUNCILMEMBER BLOOM AND COUNCIL PRESIDENT PETSO VOTING YES. Amendment #2 COUNCIL PRESIDENT PETSO MOVED, SECONDED BY COUNCILMEMBER BLOOM, TO REQUIRE NOTICE TO NEIGHBORS OF AN EXPIRED PLAT BEING RESURRECTED UNDER 107 AND AN OPPORTUNITY FOR NEIGHBORS TO PROVIDE INPUT. Councilmember Buckshnis asked what happens if the amendment is approved, the neighbors are notified, and a neighbor doesn't like that the plat is extended. Mr. Taraday answered it depends on the intent of the amendment, whether it is to make the applicant go through a similar process as they went through the first time around or do a brief check for code compliance. He assumed if there was notice and comment, there would also be some kind of decision criteria. While the motion does not speak to decision criteria, that should be included in an ordinance. He requested guidance on whether the intent was a complete redo of the process or a brief check for errors or code compliance Councilmember Johnson asked if the intent of the amendment was notice of the public hearing or case - by -case review. Edmonds City Council Draft Minutes May 7, 2013 Page 12 Council President Petso explained her intent was if someone came to the City trying to revitalize an expired plat, the extension would not be automatic but rather the neighbors would be given notice and someone would accept input from the neighbors and make a decision regarding whether the plat was not granted in error. She explained the review would prevent the City from accidentally resurrecting erroneous plats and resurrecting plats without informing the neighbors. Councilmember Bloom expressed support for the amendment, finding it appropriate to inform the neighbors of expired plats that will be resurrected. She felt it would be a mistake to resurrect expired plats without allowing the surrounding neighbors to comment publicly. Ms. Machuga relayed staff's concern regarding what kind of review process this would be. An applicant who submits an application to extend their plat has already received approval. She was uncertain what criteria the application would be reviewed against as the application could not be reviewed based on the current code because codes may have changed since the application was approved. She envisioned the neighbors could be provided a courtesy notice but was unsure how accepting input and reopening old issues would work. Councilmember Yamamoto pointed out the Planning Board held a public hearing where a couple people spoke. The Planning Board recommended approval. He expressed support for the main motion. Mayor Earling relayed his conversation with Acting Development Services Manager Rob Chave prior to his vacation that much of the funds for noticing have been spent. He envisioned the Council would need to make a budget amendment if they approved noticing of up to 17 plats. Council President Petso clarified she was not suggesting noticing all 15 sites. Her suggestion is to provide notice to the neighbors if someone applies to resurrect an expired short plat. Mayor Earling reiterated that could occur on several properties and require additional funds to be budgeted for noticing. Councilmember Fraley-Monillas observed Council President Petso's proposal was a courtesy notice to the surrounding homeowners that someone was extending their plat. She asked how much it cost to notice homeowners in one area. Ms. Machuga answered typically notice is mailed and published in the Herald as well as posting of the site. For a short plat, notice is mailed to property owners within 300 feet. In a single family neighborhood that ranges from 30-60 homes and more if the site is adjacent to a multi -family zone. Councilmember Fraley-Monillas envisioned not publishing notice or posting the site but simply sending notice to the homeowners in the immediate area. Ms. Machuga answered the cost would be materials, postage, and staff time. She suggested if an applicant submitted an application for an extension, a fee could be included to recoup the cost of providing courtesy notice. Mr. Taraday recalled the amendment stated the extension would not be automatic, there would be an application process and a check for errors before the extension would be granted which implies it is more than a courtesy notice. Councilmember Peterson commented the amendment would require a significant rewrite of Section 25.75.107. The language proposed by staff states permits shall have their preliminary approval automatically extended. The amendment envisions a notice and a re -application which was counter to the reasoning behind the proposed change. He noted the Planning Board addressed some of these issues in their deliberations. He did not support the amendment. Vote on Amendment #2 MOTION FAILED (2-5), COUNCIL PRESIDENT PETSO AND COUNCILMEMBER BLOOM VOTING YES. Edmonds City Council Draft Minutes May 7, 2013 Page 13 Councilmember Fraley-Monillas restated the main motion as follows: TO SEND THIS BACK TO STAFF TO COME BACK WITH THE DRAFT ORDINANCE. Vote on Main Motion MOTION CARRIED (5-2), COUNCILMEMBER BLOOM AND COUNCIL PRESIDENT PETSO VOTING NO. Mayor Earling declared a brief recess. 13. PRESENTATION: WILLOW CREEK DAYLIGHT EARLY FEASIBILITY STUDY/EDMONDS MARSH. Due to technical difficulties, this item was delayed to the May 28 Council meeting. 14. CONTINUED DISCUSSION ON INCORPORATING THE HARBOR SQUARE MASTER PLAN INTO THE CITY'S COMPREHENSIVE PLAN Mayor Earling advised this item was scheduled on the agenda at the Council's request; staff has no additional information. Councilmember Peterson suggested due to outstanding legal questions as well as technical issues, this item be removed from the agenda. He suggested the Council await further feedback, noting staff has other issues they need to be working on. COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS TO EXTEND THIS ITEM TO A FUTURE DATE. Councilmember Peterson commented there are a lot of legal and process issues that need to be answered before the discussion regarding this topic continues. Council President Petso asked for clarification regarding where the Council is in the process. City Attorney Jeff Taraday responded according to 20.00.040, the Council has the ability to take three actions on a Comprehensive Plan amendment, 1) approve as presented, 2) approve with modifications, and 3) disapprove. As of now, none of those three have occurred. With regard to the Port's withdrawal of their application, his opinion is when a third party commences a legislative process such as this and that third party withdraws their application, the withdrawal of the application does not necessarily stop the process. Once a legislative process begins, it is the legislative body's responsibility to act. It would be different if the Port were applying for a Conditional Use Permit, a project level permit that is quasi-judicial, which he agreed withdrawal would stop the process. In his opinion the Council still has a legislative process before it that would lead to 1 of 3 actions: approval, approval with modifications, or disapproval. None of those three have happened. Theoretically, in light of the Port's withdrawal of their application, the City Council has a fourth option, to resolve to take no action on the Harbor Square proposal. Although he would not ordinarily recommend that as a course of action, because the Port has withdrawn their application, he noted there were unlikely to be any complaints from the applicant. Until one of those 3-4 things happen, the Council has a proposal before it. Council President Petso asked if the Council needed to stop the process and start a new process if the goal was to ensure any action went through a new Planning Board process and was subject to public hearing at City Council. Mr. Taraday answered disapproval would certainly stop the process; whether it led to a new process was unknown. He explained the Council has a process before it upon which some action should be taken. If the Council ultimately wants to reset the clock and start a new process, that likely was two Edmonds City Council Draft Minutes May 7, 2013 Page 14 AM-5773 City Council Meeting Meeting Date: 05/21/2013 Time: 5 Minutes Submitted By: Sandy Chase Department: City Clerk's Office Review Committee: Type: Information Information Subject Title Community Service Announcement: Memorial Day Ceremony Recommendation For information. Previous Council Action N/A Committee Action: 5. Narrative Dale Hoggins, a member of the Edmonds Cemetery Board, will provide information regarding the upcoming Memorial Day Program at the Edmonds Memorial Cemetery. Form Review Inbox Reviewed By Date Mayor Dave Earling 05/16/2013 01:44 PM Finalize for Agenda Sandy Chase 05/16/2013 02:10 PM Fonn Started By: Sandy Chase Started On: 05/16/2013 11:47 AM Final Approval Date: 05/16/2013 AM-5709 City Council Meeting Meeting Date: 05/21/2013 Time: 5 Minutes Submitted For: Phil Williams Department: Public Works Committee: Submitted By: Kody McConnell Type: Action Information Subiect Title Proclamation in Honor of Edmonds Public Works Week May 19, 2013 through May 25, 2013 i'1 Recommendation It is recommended that the Proclamation be signed designating the week of May 19, 2013 through May 25, 2013 as Edmonds Public Works Week. Previous Council Action For over 20 years the City of Edmonds has issued a Proclamation designating one week in May as Public Works Week. This week usually coincides with the American Public Works Association's National Public Works Week. Narrative The week of May 19, 2013 through May 25, 2013 has been selected for Edmonds Public Works Week. This week is intended to promote public awareness and understanding of the Public Works field and to recognize the accomplishments of Public Works employees. In the City of Edmonds, the Public Works & Utilities Department consists of the following six Divisions: Street & Stormwater Operations and Maintenance, Water & Sewer Operations and Maintenance, Facilities Maintenance, Fleet Maintenance, Wasterwater Treatment Plant Operations and Maintenance, and Engineering Services. On Thursday May 23, 2013 at noon a manager -sponsored employee luncheon will be held at the Public Works Operation & Maintenance Center. This event is an opportunity for all of the diverse Public Works staff to share experiences and ideas and for the Mayor of Edmonds and Director of Public Works & Utilities to recognize staff for their dedication, skills, and contributions to the community. Members of the Edmonds City Council are also invited, welcome, and encouraged to attend. Mayor's Proclamation Inbox Reviewed By City Clerk Sandy Chase Mayor Dave Earling Finalize for Agenda Sandy Chase Form Started By: Kody McConnell Final Approval Date: 05/16/2013 Attnehmentc Form Review Date 05/14/2013 12:09 PM 05/16/2013 09:50 AM 05/16/2013 10:06 AM Started On: 04/29/2013 08:41 AM Proclamation CITY OF EDMONDS • OFFICE OF THE MAYOR "CELEBRATING THE PEOPLE OF EDMONDS PUBLIC WORKS & UTILITIES" May 19, 2013 through May 25, 2013 WHEREAS, the many services provided to our community by the Department of Public Works & Utilities play an integral role in the quality of life of all our citizens; and WHEREAS, the health, safety, and comfort of all members of our community are vitally dependent on each of these systems, programs, and facilities; and WHEREAS, the support and understanding of an informed citizenry is crucial to the effective operation and design of quality public works systems and engineering programs for potable water distribution, wastewater sewage collection and treatment, stormwater drainage, public facilities, vehicle fleets, and street construction, maintenance, and traffic control; and WHEREAS, the essential services of the City of Edmonds Department of Public Works & Utilities includes the operations, maintenance, repairs, design, and construction of all of the aforementioned public works systems and facilities; and WHEREAS, the quality and efficacy of these systems, programs, and facilities depend wholly upon the team efforts and technical skills of our public works personnel; and WHEREAS, City of Edmonds Department of Public Works & Utilities employees strive to always go the extra length to provide much more than basic, routine service and readily respond to emergencies that arise at all times of all days; and WHEREAS, the extraordinary efforts of our diverse public works employees are deserving of acknowledgement for their many contributions to our citizen's quality of life. NOW THEREFORE, I, DAVID 0. EARLING, duly elected Mayor of the City of Edmonds, wish to recognize the outstanding work of the City of Edmonds Department of Public Works & Utilities personnel who consistently provide high quality service to our citizens by proclaiming the week of May 19, 2013 through May 25, 2013 to be Edmonds Public Works Week. HEREBY PROCLAIMED this 215t day of May, 2013. Dave 0. Earling Mayor of Edmonds AM-5772 City Council Meeting Meeting Date: 05/21/2013 Time: Submitted By: Department: Review Committee: Type: 10 Minutes Frances Chapin Parks and Recreation Information Information Committee Action: Subject Title Edmonds Arts Commission 2012 Annual Report and 2013 Scholarship Awards Recommendation Previous Council Action Narrative The chair of the Edmonds Arts Commission, Lois Rathvon, will present highlights from the 2012 annual report. The seven member Commission was established by City Council ordinance in 1975. The mission of the Edmonds Arts Commission is to ensure that the arts are integral to our community's quality of life, economic vitality, and central identity. Creative and diverse programming fosters involvement in the performing, visual, and literary arts. The Commission curates the City's Public Art Collection; provides exhibit opportunities for regional artists; presents free summer concerts in the park, co -presents opera preview lectures, literary talks, and special performance events such as the 2012 Del McCourey Band at ECA; encourages youth pursuing careers in performing and literary arts through scholarships, fosters youth arts education through the Best Book Poster contest and artist in residence programs in the schools; presents a nationally known annual writers' conference in the literary arts (Write on the Sound); and works to promote cultural tourism and economic development through programs such as the conference and assistance for tourism promotion to local cultural organizations through Lodging Tax Funds, and through capital projects that enhance and create visually interesting and pedestrian friendly public spaces. EAC Annual Report 2012 Inbox Reviewed By City Clerk Sandy Chase Mayor Dave Earling Finalize for Agenda Sandy Chase Form Started By: Frances Chapin Final Approval Date: 05/16/2013 Attachments Form Review Date 05/16/2013 11:41 AM 05/16/2013 01:45 PM 05/16/2013 02:10 PM Started On: 05/16/2013 11:08 AM MISSION 37YEARS OF DEDICATION TO THE ARTS The Edmonds Arts Commission exists to ensure that the arts are integral to our community's quality of life, economic vitality, and central identity. CITY OF EDMONDSARTS COMMISSION 2012 A*nuwvev$IF ai PROGRAMS LITERARY ARTS The 27th annual Write on the Sound Writers' Conference [1] drew a record of 275 registered participants from across the county and was sold out a month before the event. It featured best-selling author Carla Neggers, keynote speaker [2]; pre -conference writing workshops in partnership with Edmonds Community College; Writing Contest awards sponsored by Patricia Thorpe & Heather Krause/RBC Wealth Management; and reception sponsored by Windermere Real Estate -Edmonds. Received $7,000 grant from Snohomish County Tourism Promotion Area to promote the conference nationally through advertising and development of a new website www.writeonthesound.com Facilitated the Best Book I Ever Read Poster Contest for third graders in Edmonds schools, with an exhibit of winning entries and a talk by author Margaret McDonald at the reception [3] in partnership with Friends of the Library and Edmonds School District. Partnered with Sno-Isle Library, EPIC, Edmonds Community College Between the Lines, and Swedish Hospital Art Committee to present the Edmonds Literary Series on the second Thursday of each month. Sponsored five Literary Workshops with ArtCorps at College Place Middle School with support from Friends of the Library [4]. PERFORMING ARTS Presented eight free Summer Concerts in City Park [5], featuring diverse performances sponsored by Acura of Lynnwood and Lynnwood Honda with total attendance about 3,000. Co -sponsored the Seattle Opera preview lecture series with Edmonds Sno-Isle Library. Co -sponsored Del McCoury Band at ECA. VISUAL ARTS Four Exhibit Spaces featured work by 30 regional artists, and group shows including the City's Hekinan Collection, the Edmonds Arts Festival Museum Collection (EAFF), and artwork shows by local high school students [6]. Framed several entries from the 2011 Essentially Edmonds Photo Contest for exhibit in public buildings with funding from Edmonds Arts Festival Foundation. ARTS ASSISTANCE EAC provided assistance and information services to artists, arts organizations and the community. Awarded $9,500 for Tourism Promotion from Lodging Tax Funds to Olympic Ballet Theatre, Cascade Symphony, Driftwood Players, Edmonds Arts Festival Foundation/Edmonds Art Studio Tour, Friends of Frank DeMeiro Jazz Fest, and Sno-King Community Chorale. Published the quarterly EAC Arts Bulletin e-newsletter with circulation of over 880. Awarded two Performing Arts Scholarships, one to Evan DeVries studying music at Chapman University and the other to Nathaniel Hendrix, studying music at St. Olaf College. Scholarships funded through private donations and revenue from WOTS. COMMUNITY INVOLVEMENT & PARTNERSHIPS Partnered to support and promote the arts, arts education, and cultural tourism in a variety of ways with Edmonds cultural organizations including: Chamber of Commerce (Arts & Culture Committee), Edmonds Arts Festival Foundation (visual art exhibits, Cultural Heritage Tour and public art), Edmonds Center for the Arts (performance, tourism promotion), Edmonds Community College/Edmonds Conference Center (WOTS), Sno-Isle Library [7] (lectures, literary series, Opera series, exhibits, Arts Crush events), and Friends of the Library (Best Book, Literary workshops); Edmonds Historic Preservation Commission, Edmonds Museum, Hubbard Family Foundation (Cultural Heritage Tour); Bird Fest (exhibit); and local businesses including Edmonds Book Shop and Edmonds Theater (WOTS). Organized the "Arts Crush"/Arts & Humanities month proclamation and information flyer presented at City Council. 10 PUBLIC ART Continued to implement the Art Enhanced Flower Basket Pole Program, in- stalling artwork on five new poles plus facilitated selection process for artists Lance Dooley, Perri Howard, Matt Babcock and Miguel Edwards for flower pole artwork as part of the Main Street project [7]. Arranged for maintenance of major artworks and new photographs for public lobbies. Facilitated "On the Fence" temporary art project by teen artist Dustin Whaley [8]. Oversaw fabrication of artwork and historic plaques at the Hazel Miller Plaza [9], artist made bench on the Interurban Trail, and art lanterns for the SR 99 International District Project. PLANNING Continued participation in Community Advisory Group and design review for Preserve America grant funded project to create a Cultural Heritage Walking Tour with artist -made interpretive elements and website development. focused on downtown history [10]. Participated in public meetings for development of the City Strategic Plan. Participated in Chamber Arts & Culture Committee development of new Cham- ber Arts Awards program for 2013. The Edmonds Arts Commission works to support the Community Cultural Plan, a component of the City Comprehensive Plan, with goals to: • Build Edmonds Identity as a Cultural Destination • Encourage Effective Partnerships to Support Cultural Opportunities • Develop Cultural Facilities • Increase the Visibility and Accessibility of Cultural Events • Broaden Community Involvement and Participation Edmonds Arts Commission Projects and Programs REVENUE EXPENSES 40% - Earned Income 44% - Events, Programs &Arts Education 7% - Contributed/Donations 5% - Supplies & Equipment 15% - General Fund 33% - Marketing Arts & Culture and 28% - Lodging Tax Funds* Tourism Promotion 10% - Public Art** 18% - Public Art *Includes Snohomish County Tourism Promotion Area grant **Revenue for Public Art varies from year to year depending on eligible City construction ojects and private donations. Grant funded projects are not eligible for 1% for Public Art. 2012 COMMISSIONERS Joanne Otness (Chair), Lois Rathvon (Vice -Chair), Mary Monfort, Suzy Maloney, Samantha Saether, Beverly Shaw-Starkovich and Todd Timmcke 2012 STAFF Frances White Chapin, Cultural Services Manager frances.chapin@edmondswa.gov Sarah Cocker, Cultural Services Assistant sarah.cocker@edmondswa.gov The City of Edmonds Arts Commission meets to advise and recommend on arts issues and arts programs to the Mayor and City Council. EAC meets the first Monday of the month at 6 PM in the Frances Anderson Center, Room 113. The public is welcome. For information call 425-771-0228. Edmonds Arts Commission—www.edmondsartscommission.org City of Edmonds Parks, Recreation and Cultural Services Department 700 Main Street Edmonds WA 98020 Photos: Staff and Todd Timmcke NOISSINNOO scan S P U01UU Pa D Z Z C D r N C-� N m a 0 a H D n 0 H N_ 0 I AM-5770 City Council Meeting Meeting Date: 05/21/2013 Time: 30 Minutes Submitted By: Kernen Lien Department: Planning Review Committee: Type: Information Information Committee Action: J Subject Title Continued discussion on incorporating the Harbor Square Master Plan into the City's Comprehensive Plan. Recommendation Discuss next steps in the Harbor Square plan process. Previous Council Action The City Council heard an introduction to the Harbor Square Master Plan at the November 20, 2012 City Council meeting, with subsequent public hearings held on December 4 and December 18, 2012. The December 18th public hearing was continued to January 29, 2013, and deliberation was continued to February 5, 2013. At the February 5, 2013 meeting, the City Council requested staff to develop a modified draft of the Harbor Square Master Plan based on comments provided by City Council and testimony received during the Public Hearings. Review of a potential revised version of the Harbor Square plan began during the March 19, 2013 meeting and continued review during the March 26, 2013, with the Council voting to use the staff revisions to the Plan (as contained in Exhibit 2) as a basis for discussion rather than the Port's original proposal (Exhibit 1). At the April 16, 2013 Council meeting, the Council discussed the Port of Edmonds withdrawal of their application to incorporate the HSMP into the City's Comprehensive Plan and continued further discussion to May 7, 2013. Technical difficulties at the May 7, 2013 Council meeting prevented the meeting from being video recorded. Given the technical difficulties, the importance of the subject and pending legal questions, Council decided to continue discussion to a future meeting. Narrative Given that the Port has withdrawn their application for a master plan, the Council needs to discuss how it wants to proceed. If the Council desires to continue with planning for Harbor Square, this would require docketing a new plan proposal that would need to go through the entire planning process. This would necessitate substantial staff time, review and hearing(s) by the Planning Board, and subsequent review and hearing(s) by the City Council. Given current priorities and staffing levels, we have serious concerns about whether we have sufficient resources to undertake this work. The exhibits with this agenda packet are the same ones provided the Council for March 19th, March 26th, April 16th, and May 7th agenda packets. Also included are the Port of Edmonds Application Withdrawal letters (Exhibit 6). Attachments Exhibit 1 - Port of Edmonds' Harbor Square Master Plan Exhibit 2 - Harbor Square Master Plan - City Council Discussion Draft Exhibit 3 - Harbor Square Master Plan Issue Table Exhibit 4 - Council Member Petso's revised Downtown Master Plan Exhbit 5 - Council Member Fraley-Monillas email Exhibit 6 - Port of Edmonds Application Withdrawal Letter Form Review Inbox Reviewed By Date Planning Department Rob Chave 05/16/2013 03:26 PM City Clerk Sandy Chase 05/16/2013 03:27 PM Mayor Dave Earling 05/16/2013 03:30 PM Finalize for Agenda Sandy Chase 05/16/2013 03:32 PM Form Started By: Kernen Lien Started On: 05/16/2013 09:38 AM Final Approval Date: 05/16/2013 New or Expanded Elements of the Port of Edmonds Master Plan Harbor Square Redevelopment Plan APRIL 18, 2012 Revised for Planning Board Review August 29. 2012 INTRODUCTION The Harbor Square Redevelopment Plan has been prepared as an amendment to the Port's Master Plan. Its purpose is to provide a framework and solid foundation for the eventual redevelopment of the 11-acre site into an economically feasible, environmentally responsible, and well -designed mixed -use transit -oriented development in the City's Downtown Waterfront District. Harbor Square is an important component of the Port's overall property holdings and when redeveloped will further the Port's statutory directive of "engaging in economic development programs" to benefit constituents of the Port District as well as the overall Edmonds community. The Harbor Square Redevelopment Plan provides important site planning and design principles to be used for future development plans. The preparation and adoption of the Plan is in the midst of a multi -phased planning process. Completed, ongoing, and future phases include: Phase 1 (complete) Prepared a generalized fiscal impact analysis of site redevelopment scenarios. Phase 2 (complete) An extensive outreach program to define the community's preferred use, connections, and design principles for the Harbor Square Redevelopment Plan. Phase 3 (ongoing) Port Commissioners will adopt the Redevelopment Plan into the Port Master Plan. Following Planning Board public hearings and action by the Edmonds City Council the Redevelopment Plan, if approved, will be incorporated into the City's Comprehensive Plan. Phase 4 (Future) Following approval of the Comprehensive Plan amendment by the Edmonds City Council, The Port will market the project to solicit responsible development interests. With the selection of a developer by the Port, negotiations between the Port and City will occur to address project issues including rezoning of the site, site layout, design issues, impact mitigation and other site development issues. Resolution of project issues will likely occur through the preparation and approval of a rezone and/or development agreement involving the City, the Port and the selected developer. Upon approval of the development agreement by the Edmonds City Council construction documents will be prepared and submitted to the City for review and approval. Implementation of the Harbor Square Redevelopment Plan is intended to occur over several years, depending on the economic climate, existing lease arrangements and site planning considerations. REDEVELOPMENT OBJECTIVES AND CONCEPT The Port has identified opportunities to redevelop the Harbor Square site with a mix of residential, office, and retail uses that promote economic development, environmental responsibility, and a high quality design character. The redevelopment concept includes increased public access opportunities and other amenities that capitalize on the site's waterfront setting and adjacency to Edmonds Marsh. Public benefits include an expanded tax base, increased downtown activity, enhanced connections between downtown and the waterfront, an improved pedestrian environment, promotion of transit oriented development, improved ecology, and increased waterfront view opportunities with public gathering places. Consistency with Edmonds Comprehensive Plan This Master Plan is consistent with the City of Edmonds Comprehensive Plan and pursues a number of the Plan's goals and policies. Most of the Comprehensive Plan goals and policies relevant to Harbor Square are located in the Waterfront Activity Center element. Below are some of the goals and policies from that element that guide this master plan. Additionally, the Physical Design Principles included in this Master Plan implement the design -specific Comprehensive Plan policies which are listed in that section. Comprehensive Plan goals and policies are identified in "italics." Comprehensive Plan Goals • Promote downtown Edmonds as a setting for retail, office, entertainment and associated businesses supported by nearby residents and the larger Edmonds community, and as a destination for visitors from throughout the region. • Define the downtown commercial and retail core along streets having the strongest pedestrian links and pedestrian -oriented design elements, while protecting downtown's identity. Identify supporting arts and mixed use residential and office areas which support and complement downtown retail use areas. Provide for a strong central retail core at residential uses in the area surrounding this retail core area. Emphasize and plan for links between the retail core and these supporting areas. New or Expanded Elements of the Port of Edmonds Master Plan Z • Develop gateway/entrance areas into downtown which serve complementary purposes (e.g. convenience shopping, community activities). • Explore alternative development opportunities in the waterfront area, such as specifically encouraging arts -related and arts -complementing uses. Comprehensive Plan Policies • E.1. Ensure that the downtown waterfront area continues - and builds on - its function as a key identity element for the Edmonds community. • E.5. Extend Downtown westward and connect it to the shoreline by encouraging mixed -use development and pedestrian -oriented amenities and streetscape improvements, particularly along Dayton and Main Streets. Development in this area should draw on historical design elements found in the historic center of Edmonds to ensure an architectural tie throughout the Downtown Area. • E8. Improve and encourage economic development opportunities by providing space for local businesses and cottage industries and undertaking supporting public improvement projects. • E.9. Enhance shoreline features to include a full spectrum of recreational activities, park settings, natural features (such as the Edmonds Marsh), and marina facilities. Improve public access to the shoreline and link waterfront features by establishing a continuous esplanade along the shoreline. The esplanade will be constructed over time through public improvements and Shoreline Master Program requirements placed on private development. • E.11. Encourage a more active and vital setting for new retail, office, entertainment and associated businesses supported by nearby residents and the larger Edmonds community, downtown commercial activity and visitors from throughout the region. • E.12. Support a mix of uses downtown which includes a variety of housing, commercial, and cultural activities. The Comprehensive Plan identifies individual districts within Edmonds Waterfront. Harbor Square is located in the "Downtown Master Plan District" and the Comprehensive Plan describes the intent for this district as quoted below: Downtown Master Plan. The properties between SR-104 and the railroad, including Harbor Square, the Edmonds Shopping Center (former Safeway site), and extending past the Commuter Rail parking area up to Main Street. This area is appropriate for design -driven master planned development which provides for a mix of uses and takes advantage of its strategic location between the waterfront and downtown. The location of existing taller buildings on the waterfront, and the site's situation at the bottom of "the Bowl, " could enable a design that provides for higher buildings outside current view corridors. Any redevelopment in this area should be oriented to the street fronts, and provide pedestrian -friendly walking areas, especially along Dayton and Main Streets. Development design should also not ignore the railroad side of the properties, since this is an area that provides a "first impression" of the city from railroad passengers and visitors to the waterfront. Art work, landscaping, and modulated building design should be used throughout any redevelopment project. New or Expanded Elements of the Port of Edmonds Master Plan 3 Planning Principles The concept diagram on the next page illustrates the planning principles developed during Phase 2 of the planning process. The principles serve as design objectives and form the basis for the Plan Elements. The design intent as it relates to the uses, building character, circulation and parking, public spaces, and sustainability is defined below. ♦_W� LEGEND 114 Vehicle access and parking Pedestrian oriented storefronts and Village plaza actimlies Residentia[ Village -- - -- - - Pdrnary pedestrian route ❑ Mixed -use Gateway architectural element ■ ■ ■ W ■ Atlraciive streetscape edge Principles 1. Create a pedestrian entry and visual gateway at the Highway 104 / Dayton Street intersection which is the key link to downtown Edmonds. 2. Create an attractive street front along Highway 104. 3. Feature pedestrian -friendly facades and uses along Dayton Street W. 4. Establish a pedestrian -friendly esplanade with adjacent activities between the plaza (1) and the marsh. 5. Connect pedestrian walkways to linkages around the marsh. 6. Provide vehicular access into the site from Dayton Street W. 7. Provide direct pedestrian access to the marsh from Hwy 104. 8. Create a pedestrian focus such as a village green or plaza in the center of the redevelopment. 9. Locate residential development in the southeast portion of the site. 10. Locate parking near the western perimeter, next to the railroad, within a parking structure designed to serve the entire redevelopment 11. Architectural character should emphasize a "Northwest Style" compatible with the rest of downtown and feature high quality traditional materials and a variety of colors, forms, and textures. 12. Provide improved vegetation buffers to protect and enhance the Edmonds marsh. 13. Provide for a well -landscaped, Northwest -oriented, small town design theme. New or Expanded Elements of the Port of Edmonds Master Plan 4 PLAN ELEMENTS The Port will incorporate the following elements into the redevelopment of Harbor Square through design guidelines or conditions of purchase/sale agreement(s). Uses and Site Planning • Create a "village" character with pedestrian gathering spaces. • Create an attractive street front along SR104 as an entry into downtown, with a pedestrian and visual "gateway" at the SR104/Dayton Street intersection. • Locate most of the residential development in the southeast corner and southern part of the site in a village setting or well landscaped complex. • Introduce a mix of uses that complement downtown and that provide optimal tax revenue and other benefits to the City and Port, including pedestrian oriented retail and a residential mix geared toward a range of incomes. Circulation, Traffic and Parking • Provide vehicular access from Dayton Street approximately midway between SR104 and the railroad. • Locate most of the parking near the western perimeter of the site, next to the railroad. Parking could be enclosed in an above ground structure designed to serve the entire site. • Keep interior streets narrow to slow traffic and put the emphasis on pedestrians. • Provide for bicycle circulation with shared use trails, bike lanes and/or safe shared lanes on internal streets. Public Amenities • Create a pedestrian entry plaza to Harbor Square that invites public use and provides a visual gateway to Edmonds Marsh from the intersection at SR104/Dayton Street. This public entry point will serve as a key link to downtown Edmonds and also create a pedestrian focus such as a village green or public plaza in the center of Harbor Square that provides space for public activities such as concerts, performances, fairs or an outdoor market. • Establish a pedestrian friendly esplanade with compatible adjacent activities and building facades that extends from the public plaza at the corner of SR104/Dayton Street across Harbor Square to Edmonds Marsh.. • Create active sidewalk/pedestrian areas with retail spaces that open onto the Dayton Street W sidewalk. Small scale pedestrian spaces should be integrated between the development and the streetscape. New or Expanded Elements of the Port of Edmonds Master Plan 5 • Connect pedestrian walkways to linkages around Edmonds Marsh and to City-wide bike and pedestrian routes. Orient development in a manner that connects Harbor Square to downtown and the waterfront. • Provide direct pedestrian access to Edmonds Marsh from SR104. • Provide a civic/cultural/view point/interpretive element within the development as a public benefit. • Include bicycle connections and facilities (e.g.: storage racks) in circulation and open space planning. consistent with a village scale Flexible (retaillresidential) space on the ground floor Visual connection from �-���' = ` Dayton/SIR corner through the site to the marsh----,� Internal site connection to the marsh trail as well as the city wide trail system Pedestrian oriented central esplanade with Low Impact Development (LID) elements such as pervious pavement, rain gardens, etc. Public spaces for onsite residents and Edmonds as a whole Pedestrian friendly esplanade extending from public plaza at corner of SR104/Dayton Street across Harbor Square to Edmonds Marsh Sustainability Edmond's Comprehensive Plan includes a Community Sustainability Element with goals and poli- cies to increase the city's sustainability based on three principles: flexibilityto adapt to changing conditions, a holistic approach that integrates multiple actions to address the broad range of issues and a long term perspective that extends beyond the typical 20 year GMA time frame. Among the most relevant of this section's policies are: (See pages 19 through 26 in the 2010 Comprehensive Plan) New or Expanded Elements of the Port of Edmonds Master Plan A.3 Integrate land use plans and implementation tools with transportation, housing, cultural and recreational, and economic development planning so as to form a cohesive and mutually -supporting whole. 8.1 Undertake a multi -modal approach to transportation planning that promotes an integrated system of auto, transit, biking, walking and other forms of transportation designed to effectively support mobility and access. 8.4 When undertaking transportation planning and service decisions, evaluate and encourage land use patterns and policies that support a sustainable transportation system. D.3 Explore and employ alternative systems and techniques, such as life -cycle cost analysis, designed to maximize investments and/or reduce ongoing maintenance and facilities costs. E.4 Land use and regulatory schemes should be designed to encourage and support the ability of local residents to work, shop, and obtain services locally F.2 Recreational opportunities and programming should be integrated holistically into the City's infrastructure and planning process G.1 Land use and housing programs should be designed to provide for existing housing needs while providing flexibility to adapt to evolving housing needs and choices. G.2 Housing should be viewed as a community resource, providing opportunities for residents to choose to stay in the community as their needs and resources evolve and change over time. The Harbor Square Master Plan responds to these policies in several ways. The multi -functional uses proposed for the site and the connections to downtown and the waterfront called for in Master Plan's Planning Principles reflect the objectives of policies A.3 and EA Proximity and connections to bus, rail and ferry service respond to the transportation policies, especially B.1 and B.4. The Master Plan provisions directly below include an emphasis on green building and green infrastructure solu- tions as called for in Policy D.3 and the integrated pedestrian and bicycle scheme and supporting principles as well as provision for the athletic club and the marsh boardwalk address Policy F.2's call for integrated recreational opportunities. Finally, the Master Plan encourages a residential type and setting unique in Edmonds. Below are additional provisions to Edmonds' sustainability objec- tives. • Incorporate into individual buildings and the overall site redevelopment both low energy and low water consumption techniques, as well as other strategies to minimize carbon footprint. Employ alternative systems and techniques, such as life -cycle cost analysis, designed to maximize investments and/or reduce ongoing maintenance and facilities costs • Provide improved natural vegetated buffers and building setbacks to protect and enhance Edmonds Marsh. New or Expanded Elements of the Port of Edmonds Master Plan • Incorporate low impact development (LID) elements, such as pervious pavements and rain gardens to reduce undesirable run-off. • Contribute to day -lighting Willow Creek and improving the site's ecological value. Dayton Street sidewalk character Physical Design Criteria In order to direct the development of Harbor Square in an orderly manner to create a unified and attractive complex, the Port of Edmonds will establish design standards or guidelines that direct the design of individual buildings and spaces. The standards or guidelines will be used along with other zoning code and municipal code regulations to review projects within Harbor Square. The criteria are intended to be consistent with and implement the following goals and policies in Edmonds Comprehensive Plan Downtown Waterfront Activity Center element: New or Expanded Elements of the Port of Edmonds Master Plan $ E.14. Encourage opportunities for new development and redevelopment which reinforce Edmonds' attractive, small town pedestrian oriented character. Provide incentives to encourage adaptive reuse as an alternative to redevelopment of historic structures in order to preserve these resources. These historic structures are a key component of the small town character of Edmonds and its economic viability. Height limits that reinforce and require pedestrian -scale development are an important part of this quality of life, and should be implemented through zoning regulations and design guidelines. • E.17. Provide pedestrian -oriented amenities for citizens and visitors throughout the downtown waterfront area, including such things as: o Weather protection, o Street trees and flower baskets, o Street furniture, o Public art and art integrated into private developments, o Pocket parks, o Signage and other way -finding devices, o Restrooms. • E 18. Strive for the elimination of overhead wires and poles whenever possible. • E 19. Coordinate new building design with old structure restoration and renovation. • E20. Develop sign regulations that support the pedestrian character of downtown, encouraging signage to assist in locating businesses and public and cultural facilities while discouraging obtrusive and garish signage which detracts from downtown pedestrian and cultural amenities. • E21. Provide lighting for streets and public areas that is designed to promote comfort, security, and aesthetic beauty. • E.22. Building design should discourage automobile access and curb cuts that interfere with pedestrian activity and break up the streetscape. Encourage the use of alley entrances and courtyards to beautify the back alleys in the commercial and mixed use areas in the downtown area. The criteria described below present the general objectives and parameters that the standards or guidelines will implement. The physical design criteria for Harbor Square are necessarily general in nature because a specific lay -out for the complex will depend on development considerations and opportunities at the time. As noted above, they are intended to provide general guidance rather than serve as immutable standards. See site development objectives the Uses and Site Planning, Circulation and Traffic, and Public amenities sections. Height and Bulk Buildings should be no higher than 55' above grade except for 1) roof -top equipment and other appurtenances that are not visible from ground level and do not block significant views, and 2) special architectural features such as a tower, sculpture, etc. New or Expanded Elements of the Port of Edmonds Master Plan 9 All structures above 35' in height should not diminish the "human scale" experience of pedestrians on Dayton Street or decrease sunlight on the street. To that end, all buildings over 35' should be set back at least 1' horizontally away from Dayton Street for every 1' in height above 35' above grade. (This results in in significant additional sun shading or perception of a taller building by a pedestrian on Dayton.) The schematic section below illustrates these relationships. Buildings modulated and enhanced with landscaping to provide pleasant pedestrian promenade from 104th/Dayton to the Marsh trail Buildings along All portions of buildings Dayton Avenue no (above 35' tall) set back taller than 4 from Dayton St. stories - sidewalk at least one foot horizontally for every one foot in height above 35' Marsh Vegetated setback & marsh Pedestrian oriented enhancements and boardwalk commercial activities on per Edmonds SMP ground floor along Dayton St. SCHEMATIC SECTION THROUGH HARBOR SQUARE LOOKING WEST Illustrating basic building height and setback requirements Dayton St. Furthermore, the "average building height" of all buildings on the Harbor Square site, taken as a whole shall not exceed 45'. The means of calculating "average building height" shall be as stated in the notes at the end of this Master Plan. Setbacks and Ecological Enhancements along Edmonds Marsh All development within shoreline jurisdiction is subject to the provisions of Edmonds Shoreline Master Program (SMP). Therefore, new buildings and development, including clearing, grading parking areas, etc. will comply with the SMP. Additionally, the Port is committed to improving the ecological health of the marsh and will ensure that new development along the marsh will increase ecological functions. Envisioned improvements include: on -site storm water improvements per the City's Storm Water Management regulations (which will improve water quality), vegetation plantings (buffers), and a nature viewing boardwalk. Small Scale Buildings All buildings should employ horizontal and vertical articulation and other architectural methods to maintain the small scale of Downtown Edmonds. Articulation means placing emphasis on architectural elements such as windows, balconies, fagade modulation, rooflines, etc to visually break down the fagade of a building into smaller pieces. Modulation is the stepping back or projecting forward of portions of a building fagade as a means of breaking up the building's apparent bulk. New or Expanded Elements of the Port of Edmonds Master Plan 10 In general, the articulation should be designed to reduce the scale of buildings so that the horizontal module is no greater than 60' in width. These preliminary dimensional provisions are intended to respond to Downtown Edmonds' historic 60' lot pattern and traditional architecture. Buildings over 35' in height should be horizontally articulated with upper story setbacks, different materials or window patterns on different stories, balconies, canopies or other means. Street Orientation Dayton Street Frontage The ground floor of buildings fronting on Dayton Street should feature "pedestrian oriented facades" and "pedestrian oriented uses". A "pedestrian oriented fagade" is one with transparent windows or window displays along most of the fagade front, pedestrian weather protection, signs oriented to the pedestrian rather than to the automobile passenger, a prominent building entry and other amenities such as building details, lighting, street furniture, etc. A "pedestrian oriented use" is a use that emphasizes human activity on the street such as retail shops, eating and drinking establishments, personal services and service oriented offices, etc. Buildings fronting on Dayton Street should either front directly on the street or be separated by a pedestrian oriented space such as a plaza, garden, outdoor seating area, etc. The sidewalk should be at least 15' wide. SR 104 Frontage The site frontage along SR 104 should feature either pedestrian oriented facades or attractive landscaping sufficient to screen the majority of building facades and all parking areas. There should be a pedestrian path along the entire SR 104 frontage. If WSDOT is amenable, the Port should enter into an agreement with WSDOT to improve the SR 104 ROW on the west side of the roadway to provide a much better streetscape, development edge and entry into downtown. Improvements should include street trees, landscaping, and if appropriate, a shared use (bike/pedestrian) trail. Architectural Character Provide for a well landscaped, Northwest oriented, small-town development character. Site Design and Landscaping Use green space that relates to and complements the adjacent uses. Use landscaping to create buffers between sidewalks and adjacent roadways. Notes: Average Building Height" shall be calculated by: 1. First, multiplying the foot print of each building on the Harbor Square site (as defined in the Harbor Square Master Plan) times the height (as defined in Edmonds Zoning Code) of the New or Expanded Elements of the Port of Edmonds Master Plan 11 respective building. (See conditions below for buildings with multiple heights) This calcu- lation will yield the volume for each building. 2. Then, adding together the products calculated in step 1 (building volumes) and dividing that sum by the sum of all building footprints on the Harbor Square site. Provided that: Existing and proposed buildings will be included in the calculations • Where the height of a building varies from portion to another (e.g.: one wing of a building is 3 stories in height and another wing is 5 stories high.) then the building volume (height x foot- print) of each building portion shall be calculated separately. The height of buildings with pitched roofs shall be calculated as the average of the height of the ridge and the lower ea ve. • For phased development where a portion of the site is developed, the maximum average building height for an early phase may exceed 45' if the average height of all buildings on site is less than 45' for all subsequent phases. New or Expanded Elements of the Port of Edmonds Master Plan 12 Harbor Square Subarea Plan City Council Discussion Draft I March 19, 2013 Notes: This is a discussion draft attempting to illustrate how the Master Plan could be adjusted to respond to some of the public hearing concerns and Council discussion. In general, more details are left to a future zoning process, with any height considerations to be arrived at through an incentive system that would be included in a proposed zoning ordinance. Introduction The Harbor Square Subarea Plan has been prepared as an amendment to the City of Edmonds Comprehensive Plan. Its purpose is to provide a framework and solid foundation for the eventual redevelopment of the 11-acre site into a community asset that will contribute to the City's economic, environmental, and community sustainability. The intent is to take advantage of the subarea's unique location and attributes, including its: • location adjoining the Edmonds Marsh; • proximity to different modes of transit; • located at the bottom of "the bowl", at the southern end of public view corridors; • key location, near both downtown and the city's waterfront • potential ability to take advantage of unique infrastructure opportunities, such as public fiber networks or district heating from the treatment plant. Harbor Square is an important component of the Port's overall property holdings and when redeveloped will further the Port's statutory directive of "engaging in economic development programs" to benefit constituents of the Port District as well as the overall Edmonds community. The Harbor Square Subarea Plan provides important site planning and design principles to be used for future development plans. Because it is a conceptual plan, this subarea plan does not establish any specific amount of square footage (commercial or retail) or any specific number of dwelling units. Following approval of the subarea plan by the Edmonds City Council, the City and Port will engage in more detailed planning to address project issues including rezoning of the site, site layout, design issues, impact mitigation and other site development issues. Resolution of project issues may occur through the preparation and approval of a rezone and/or development agreement involving the City, the Port and, possibly, a selected developer. Implementation of the Harbor Square Subarea Plan is intended to be adopted as a subarea plan consistent with the City of Edmonds Comprehensive Plan goals and policies for the Downtown Waterfront Activity Center. The subarea lies within the "Downtown Master Plan" district identified in the Downtown Waterfront Activity Center, and provides additional guidance for the future development of the Port's Harbor Square property. The plan will be implemented over a number of years, with the timeline depending on such factors as the economic climate, existing lease arrangements, and site planning considerations. Redevelopment Objectives and Concepts A key objective of the plan is that redevelopment of Harbor Square should complement and enhance the other features of the downtown/waterfront area that make it uniquely "Edmonds." These include such things as an active waterfront, natural amenities (notably Edmonds Marsh and the nearby trails and walkways), a pedestrian -oriented downtown that serves as both a business and employment center, and important multi modal transit facilities that provide benefits to both local and regional residents. In recognizing these features and amenities, certain potential concepts emerge that could take advantage of the unique opportunities that the subarea presents: Include a multi -use public space that offers opportunities for community gatherings and events, and providing opportunities to enhance the arts. Protect and enhance the Edmonds Marsh while providing enhanced public use areas and bike and pedestrian pathways that contribute to the larger downtown/waterfront activity area, improving connections between the waterfront and other parts of downtown. Focus on planning for and attracting employers and businesses who could provide a stimulus to the local economy and that take advantage of the site location. The availability of public fiber networks and transit could offer an attractive environment for technology or biotech companies, or arts or business incubators that are more dependent on community amenities and innovation rather than the scale advantages found in larger employment centers. Emphasize a mix of uses that contribute to an active subarea, which should focus on its location and potential for connections between the marsh, the waterfront, and downtown. Residential uses may be allowed that enhance this role, but should not be the principal use of the site. Apply a high level of sustainability principles in the site planning, infrastructure, and building design that takes place within the subarea. The result should be an example for the community to showcase and apply elsewhere. There are numerous examples of similar concepts employed successfully elsewhere. For example, Portland's Pearl District includes the idea of renovation and redevelopment of an older commercial/industrial district into a mixed use zone which includes public open space (Jamison Square) and ecological New or Expanded Elements of the Port of Edmonds Master Plan L restoration (Tanner Springs Park). Themed redevelopment could leverage current interest in small industries such as breweries/brew pubs or arts workshops and galleries, similar to what the City of Tacoma is promoting for parts of its Brewery District. Farmers or arts markets could also be a feature included in this type of plan. Similarly, redevelopment of Harbor Square could seek to encourage space for incubator or start-up businesses, such as the TechStars or SURF Incubators in Seattle or the Environmental Business Cluster in i San Jose. Live/work space for artists a`P patterned after the Artspace Everett hem r Lofts could also fit with these '� � 0- 68L suaYcr �+ ' xS VE concepts. � 1 �"l `!` 5��:, p Wulf I• � � The Port of Edmonds has identified opportunities to redevelop the Harbor Square site with a mix of uses that promote economic development, environmental responsibility, and a high quality design character. The redevelopment concept includes increased public access opportunities and other amenities that capitalize on the site's waterfront setting and adjacency to Edmonds Marsh. Public benefits include an expanded tax base, increased downtown activity, enhanced connections between downtown and the waterfront, an improved pedestrian environment, promotion of transit oriented development, improved ecology, and increased waterfront view opportunities with public gathering places. Plan Elements The Port will incorporate the following elements into the redevelopment of Harbor Square through design guidelines or conditions of purchase/sale agreement(s). Uses and Site Planning • Create a "village" character with pedestrian gathering spaces. • Create an attractive street front along SR104 as an entry into downtown, with a pedestrian and visual "gateway" at the SR104/Dayton Street intersection. • Introduce a mix of uses that complement downtown and that further the redevelopment objectives and concepts identified in this plan (see discussion, above). Ensure that the public view corridor down Dayton Street is preserved and enhanced. Circulation, Traffic and Parking Provide vehicular access from Dayton Street approximately midway between SR104 and the railroad. New or Expanded Elements of the Port of Edmonds Master Plan 3 Locate most of the parking near the western perimeter of the site, next to the railroad. Parking could be enclosed in an above ground structure designed to serve the entire site. Keep interior streets narrow to slow traffic and put the emphasis on pedestrians. Provide for bicycle circulation with shared use trails, bike lanes and/or safe shared lanes on internal streets. Public Amenities Establish a pedestrian friendly esplanade with compatible adjacent activities and building facades that extends from the public plaza at the corner of SR104/Dayton Street across Harbor Square to Edmonds Marsh.. Create active sidewalk/pedestrian areas with retail or other pedestrian -oriented spaces that open onto the Dayton Street sidewalk. Small scale pedestrian spaces should be integrated between the development and the streetscape. Whenever possible, spaces should be designed to be flexible and multi -use. Connect pedestrian walkways to linkages around Edmonds Marsh and to City-wide bike and pedestrian routes. Orient development in a manner that connects Harbor Square to downtown and the waterfront, and that recognizes the vistas toward the Marsh and Puget Sound. Provide direct pedestrian access to Edmonds Marsh from SR104. Include bicycle connections and facilities (e.g. storage racks) in circulation and open space planning. Sustainability Edmonds' Comprehensive Plan includes a Community Sustainability Element with goals and policies to increase the city's sustainability based on three principles: flexibility to adapt to changing conditions, a holistic approach that integrates multiple actions to address the broad range of issues and a long term perspective that extends beyond the typical 20 year GMA time frame. The Harbor Square Subarea Plan is intended to provide a planning framework consistent with the city's sustainability principles. The multi -functional uses proposed for the site and the connections to downtown and the waterfront are intended to support the ability of Edmonds residents to work, shop and obtain service locally, while also serving to promote and support the local economy. Proximity and connections to bus, rail and ferry service respond to the need to integrate land use and transportation. The Subarea Plan provisions directly below include an emphasis on green building and green infra- structure solutions, and the integrated pedestrian and bicycle scheme and supporting principles as well as provision for the athletic club and the marsh boardwalk address the need for integrated rec- New or Expanded Elements of the Port of Edmonds Master Plan 4 reational opportunities. Below are additional provisions to Edmonds' sustainability objectives. • Incorporate into individual buildings and the overall site redevelopment both low energy and low water consumption techniques, as well as other strategies to minimize carbon footprint. • Employ alternative systems and techniques, such as life -cycle cost analysis, designed to maximize investments and/or reduce ongoing maintenance and facilities costs • Incorporate low impact development (LID) elements, such as pervious pavements and rain gardens to reduce undesirable run-off. stories stepped back to mass High quality design features with long lasting materials Connection to the Landscape buffer between the sidewalk and traffic Spaces for pedestrian activity and gatherings and retail spaces opening onto the sidewalk Pedestrian oriented retail along Dayton Physical Design Criteria In order to direct the development of Harbor Square in an orderly manner and create a unified and attractive complex, the Port of Edmonds will develop design standards and/or guidelines that direct the design of individual buildings and spaces. The standards or guidelines will be used along with other zoning code and municipal code regulations to review projects within Harbor Square. The criteria are intended to be consistent with and implement the goals and policies in the Edmonds Comprehensive Plan Downtown Waterfront Activity Center element: The physical design criteria for Harbor Square are necessarily general in nature because a specific lay -out for the complex will depend on development considerations and opportunities at the time. As noted above, they are intended to provide general guidance rather than serve as immutable New or Expanded Elements of the Port of Edmonds Master Plan 5 standards. See site development objectives the Uses and Site Planning, Circulation and Traffic, and Public amenities sections. Height and Bulk To implement the plan, future zoning shall provide for a base zoning height no higher than 35' above grade. The zoning may authorize additional bonus height, provided that any bonus height options may only be achieved through the provision of public benefits and/or amenities to be detailed in a subsequent zoning ordinance. The following public benefits and/or amenities are examples of the range of items that might be required in a future zoning ordinance to achieve bonus height on portions of the Harbor Square site [option: up to a maximum of 451: Contribute to day -lighting Willow Creek and improving the site's ecological value. Provide improved natural vegetated buffers and building setbacks to protect and enhance Edmonds Marsh. Provide a civic/cultural/view point/interpretive element within the development as a public benefit. Create a pedestrian entry plaza to Harbor Square that invites public use and provides a visual gateway to Edmonds Marsh from the intersection at SR104/Dayton Street. This public entry point will serve as a key link to downtown Edmonds and also create a pedestrian focus such as a village green or public plaza in the center of Harbor Square that provides space for public activities such as concerts, performances, fairs or an outdoor market. Establish a transfer of development rights program that serves to protect or reduce heights in another sensitive location — identified by the City — in exchange for a height increase at Harbor Square. Setbacks and Ecological Enhancements along Edmonds Marsh All development within shoreline jurisdiction is subject to the provisions of the Edmonds Shoreline Master Program (SMP). Therefore, new buildings and development, including clearing, grading parking areas, etc. will comply with the SMP. Additionally, the Port is committed to improving the ecological health of the marsh and will ensure that new development along the marsh will increase ecological functions. Envisioned improvements could include such features as on -site storm water improvements to improve drainage and water quality, enhanced or restored vegetation plantings and buffers, and a nature viewing boardwalk. Pedestrian Scale Buildings All buildings should employ horizontal and vertical articulation and other architectural methods to maintain the pedestrian scale found in Downtown Edmonds. Articulation means placing emphasis on architectural elements such as windows, balconies, fagade modulation, rooflines, etc to visually break down the fagade of a building into smaller pieces. Modulation is the differential treatment of a building's fagade as a means of breaking up the building's apparent bulk. New or Expanded Elements of the Port of Edmonds Master Plan In general, the articulation should be designed to reduce the scale of buildings so that the horizontal module is no greater than 60' in width. These preliminary dimensional provisions are intended to respond to Downtown Edmonds' historic 60' lot pattern and traditional architecture. Street Orientation Dayton Street Frontage The ground floor of buildings fronting on Dayton Street should feature "pedestrian oriented facades" and "pedestrian oriented uses". A "pedestrian oriented fagade" is one with transparent windows or window displays along most of the fagade front, pedestrian weather protection, signs oriented to the pedestrian rather than to the automobile passenger, a prominent building entry and other amenities such as building details, lighting, street furniture, artwork, etc. A "pedestrian oriented use" is a use that emphasizes human activity on the street such as retail shops, eating and drinking establishments, personal services and service oriented offices, etc. Where these types of uses are not envisioned, artwork, open space, or other amenities could be placed to invite public interaction and interest. Buildings fronting on Dayton Street should either front directly on the street or be separated by a pedestrian oriented space such as a plaza, garden, outdoor seating area, etc. The sidewalk should be at least 15' wide. Consideration should be given to enhance street -side parking to support separating human activity from the traffic along Dayton Street. SR 104 Frontage The site frontage along SR 104 should feature either pedestrian oriented facades or attractive landscaping sufficient to screen the majority of building facades and all parking areas. There should be a pedestrian/multi-use path along the entire SR 104 frontage with connections to other existing and potential walkways. The Port should enter into an agreement with WSDOT to improve the SR 104 ROW on the west side of the roadway to provide a much better streetscape, development edge and entry into downtown. Improvements should include street trees, landscaping, and if appropriate, a shared use (bike/pedestrian) trail. Site Design and Landscaping Use green space that relates to and complements the adjacent uses. Use landscaping to create buffers between sidewalks and adjacent roadways. New or Expanded Elements of the Port of Edmonds Master Plan '] Harbor S uare Master Plan Council Comments/Suggestions Communicated to Staff How addressed in revised HSMP Residential Uses Comments regarding residential uses from the Council and citizens 1. No residential uses during the Public Hearing process were varied. In the revised HSMP, 2. Limit the extent of residential uses residential uses may be allowed to complement or enhance the overall a. Limit number of units development concept of Harbor Square, but should not be the principal b. Limit location along marsh use of the site. (Page 2) c. Provide for affordable housing d. Encourage live/work units 3. Allow residential development Height and Bulk Height: Heights are addressed on Page 6 of the revised HSMP. Base 1. Keep maximum height at 35 feet zoning heights are limited to 35 feet (as is currently allowed on the site) 2. Base height at 35 feet with possible increase in heights with with potential bonus heights if public benefits and/or amenities are incentives provide or a development rights transfer program is established. An 3. No mention of heights in Comprehensive Plan option is provided to cap any potential increase in height at 45 feet. 4. Establish a transfer of development rights program 5. Development should be pedestrian scale Bulk/Pedestrian Scale: Bulk and pedestrian scale design is addressed in 6. Limit building bulk a number of places in the HSMP including the following sections; Use and Site Planning (Page 3), Public Amenities (Page 4), Height and Bulk (Page 6), Pedestrian Scale Buildings (Pages 6 — 7), Street Orientation (Page 7), and Site Design and Landscaping (Pagel). Page 1 of 5 Harbor S uare Master Plan Council Comments/Suggestions Communicated to Staff How addressed in revised HSMP Buffers, Setbacks, and other Environmental Issues Setbacks and buffers from the Edmonds Marsh will be proscribed 1. Redevelopment not allowed in current "developed footprint". within the updated Shoreline Master Program, which is currently under New development must meet SMP and CAO buffers. review by the City Council. Any future development or redevelopment 2. Provide adequate buffers and setbacks to protect marsh at Harbor Square must comply with the SMP as noted on Page 6 of the 3. Geological Hazard (liquefaction) HSMP. 4. Flooding The HSMP also emphasizes green building and green infrastructure (LID techniques) as noted in the Sustainability section on Pages 4 — 5. Contributing to the day -lighting of Willow Creek and improving the buffers surrounding the Edmonds Marsh are also highlighted as potential incentives under the Height and Bulk section on Page 6. Geological hazard and flooding issues are items that will be dealt with during project level SEPA review. Incorporation into City's Comprehensive Plan The Planning Board recommended that the HSMP be incorporated in 1. Subarea Plan the City's Comprehensive Plan rather just be incorporated by reference 2. Incorporate full text of HSMP (PB Recommendation #12). Whether the HSMP is incorporated 3. Incorporate by reference completely into the Comprehensive Plan or adopted by reference, the effect is the same in that the HSMP would then be part of the City's Comprehensive Plan. This can be implemented through the adopting ordinance. Treating the HSMP as a subarea plan specifically emphasizes that the master plan only applies to the Harbor Square property. Additionally, considering the HSMP as a subarea plan addresses a recommendation from the Planning Board (PB Recommendation #10) that language from the City Attorney's memorandum be incorporated into the adoption of the HSMP. Page 2 of 5 Harbor S uare Master Plan Council Comments/Suggestions Communicated to Staff How addressed in revised HSMP Special Districts or Incentive Zoning: All these ideas are supported in the Redevelopment Objectives and 1. Brewery/distillery/brew pub zone Concepts narrative on Pages 2 — 3 of the HSMP. 2. Create district energy area using waste heat from sewer treatment plant 3. Campus for tech firm or other business 4. Tourists destination (small hotels with first floor restaurants, nightclubs, cafes, art galleries, studios, small shops that sell a variety of item these shops that may sell locally made arts, crafts, and jewelry). 5. Year-round farmers market 6. Roger Brooks' Concepts Parking Parking provided at a redeveloped Harbor Square will have to be 1. Limit parking requirements for residences in order to encourage consistent with the City's off street parking regulations as contained in a single car ECDC 17.50, unless modified in a future zoning change approved by 2. Parking must be adequate for any development Council. Connectivity Improving the connections between the waterfront and downtown is 1. Provide connectivity between waterfront and downtown emphasized in the Redevelopment Objectives and Concepts on Pages 2 2. Provide connectivity to trains, ferries, and buses. — 3. The Public Amenities section on Page 4 also recognizes the need for connections between the waterfront and downtown. Also the Sustainability section on Page 4 notes that the proximity to bus, rail and ferry respond to the need to integrate land use and transportation. Page 3 of 5 Planning Board Recommendations: 1. Building heights shall be limited to 45 feet and consideration may be given for heights up to 55 feet if the development proposal includes significant public amenities and/or sustainable design certification such as LEED Platinum. 2. Development proposals should place the tallest buildings towards the south and west boundaries of the property. 3. Buildings along Dayton Street should be limited to 35 feet in height. 4. Development plans shall ensure that the Public View Corridor down Dayton Street is preserved and enhanced. 5. On page 5 of the Harbor Square Master Plan under "Circulation, Traffic and Parking", an additional sentence should be added to read: "The absence of available off -site parking requires that adequate parking allowance be made to accommodate all customer, employee and resident vehicles during peak use times." 6. At the bottom of page 9 of the Harbor Square Master Plan, the exception to the 55 foot height limit for special architectural features such as a tower, sculpture, etc. should be deleted. 7. In the graphic "Schematic Section through Harbor Square Looking West" on page 10, the annotation as to "setback" above 35 feet along Dayton Street should be revised to "building step back". 8. An additional sentence should be added to the "Dayton Street Frontage" section on page 11 of the Harbor Square Master Plan to read: "Consideration should be given to enhance street -side parking to support separating human activity from the traffic along Dayton Street." 9. On page 11 of the Harbor Square Master Plan under "SR 104 Frontage", "If WSDOT is amendable" should be stricken from the beginning of the third sentence. 10. The Edmonds City Attorney shall develop language consistent with the memorandum dated September 6, 2012 to be incorporated into the City's adoption of the Comprehensive Questions of have been raised about how the Planning Board's recommendations will be incorporated in the HSMP. Some of the recommendations from the Planning Board are no longer applicable with regard to the revised master plan while other recommendations have been incorporated. Below is a summary of how the Planning Board's recommendations have been addressed in the current draft of the HSMP. 1. The specific building heights in the recommendation are no longer applicable. The possibility of allowing some additional height through incentive zoning if certain public amenities are provided has been incorporated in the HSMP in the Height and Bulk section on Page 6. 2. With a base height of 35 feet spelled out in the current draft of the HSMP, this condition is less relevant. If during a subsequent rezone public amenities are provided and a height bonus granted, design and location of the taller building will be addressed at that time. 3. Base height has been limited to 35 feet for the entire site. 4. Language from this condition has been added under the Uses and Site Planning section on Page 3. 5. As noted above, parking provided at a redeveloped Harbor Square will have to be consistent with the City's off street parking regulations as contained in ECDC 17.50. The standards contained in ECDC 17.50 are intended to ensure that adequate off street parking is provided for all uses on a redeveloped Harbor Square. Only a zoning change approved by Council could alter parking requirements. 6. The base height of 35 feet may only be exceeded if public benefits and/or amenities are provided (Page 6). 7. The referenced graphic has been removed from the HSMP. 8. Language has been added under the Dayton Street Frontage Section on Page 7. 9. Wording has been removed under the SR 104 Frontage section on Page 7. Page 4 of 5 Plan addressing height limits, precedent, and views. 10. The City Attorney memorandum addressed three issues. 11. Clarifying language should be added to the Harbor Square a. The height issue is addressed by limiting base height to 35 Master Plan that residential uses must be multifamily and not feet. Any increase in height above 35 feet could only be single-family residential. accomplished through incentive zoning approved by 12. If and when the Harbor Square Master Plan is adopted by the Council. City Council, it should be physically incorporated into the b. Concern with regard to precedent is addressed by treating Comprehensive Plan rather than incorporated by reference. the HSMP as a subarea plan. 13. Any future development proposal shall clearly demark and c. The third question addressed by the City Attorney's provide protection for the Edmonds Marsh by establishing an memorandum had to do with the protection of private area of open space not less than 25 feet landward from the edge views. No specific language with regard to this item has of the Edmonds Marsh and ensure any development preserves been addressed. The memo noted the City has discretion or improves the Edmonds Marsh Park/Walkway. in how it addresses private views. Private view protection 14. The approved Master Plan shall be modified as necessary to is not mentioned in any of the City's Planning Documents maintain consistency with the Shoreline Master Program update or codes. However, as noted in the City Attorney's to be determined following submittal by the City and approved memorandum (Attachment 22 from the November 20, by the State in accordance with process deadlines existent 2012 agenda item on the HSMP), the City has designated between the State and the City. specific public view corridors (See page 58 of the Comprehensive Plan). Protection of the Dayton Street view corridor is called out under the Use and Site Planning section on Page 3. Additionally, language with regard to the Attorney memorandum could be incorporated in the adopting ordinance. 11. No specific language with regard to multifamily development has been added. As noted above, residential development in Harbor Square should not be the principle use, but provide to enhance and support the mixed use nature of Harbor Square. Any more specific provisions regarding residential uses would be the subject of a future rezone approved by Council. 12. See above with regard to incorporating the HSMP. 13. As noted above, setback from the marsh will be determined by the updated Shoreline Master Program currently under review by the City Council. 14. The Setbacks and Ecological Enhancements along Edmonds Marsh section on Page 6 recognizing the HSMP must comply with the HSMP. Page 5 of 5 This area is appropriate for development which takes advantage of its fiber access and strategic location between the waterfront and downtown, but which recognizes the environmental and geographic constraints of the area. . Ultimately, perhaps with the assistance of WRIA 8, Snohomish County Conservation Fu- tures, and other organizations, the southern portion of the near water- front area will be used for an expanded Marsh and/or Marsh buffer. To provide a necessary connection between downtown and the water- front. �t redevelopment in #iris the near waterfront area shall b� provide pedestrian friendly walking ar- eas and public gathering spaces or parks, especially along Dayton and Main Streets. Public view corridors along Dayton and Main Street shall be maintained, and enhanced where possible (former Skippers site). Development design should also not ignore the railroad side of the prop- erties, since this is an area that provides a "first impression" of the city from railroad passengers and visitors to the waterfront. Art work, land- scaping, and modulated building design should be used throughout any redevelopment project. Due to view corridors and the need to maintain a pedestrian scale and small town character, building heights may not be increased, and build- ing bulk shall be limited. Parking must be adequate for any development, due to the need to also provide parking for the waterfront, the train station, and the ferry dock. Development shall include a destination for Edmonds residents and visi- tors, including but not limited to recreational, cultural, dining, lodging, hobby, commercial, tourist or entertainment attractions. Development shall not duplicate existing small scale retail or mixed use development or existing housing stock. Traditional housing such as mixed use, multi- family, transit oriented and condominimum uses shall be avoided, though a modest number of non-traditional housing options such as artist live/work studios may be considered in areas with adequate public ser- vices that are not geologically or otherwise hazardous. From: Clifton, Stephen To: Lien. Kernen; Earlina, Dave Subject: FW: Draft comprehensive plan amendment Date: Wednesday, February 27, 2013 11:51:52 AM -----Original Message ----- From: Monillas, Adrienne Sent: Wednesday, February 27, 2013 11:44 AM To: Clifton, Stephen Cc: Petso, Lora; Chave, Rob; Taraday, Jeff Subject: Re: Draft comprehensive plan amendment By the way how does the 14 recommendations of the planning board get incorporated into the plan??? Adrienne Fraley-Monillas Sent from my Pad On Feb 25, 2013, at 6:33 PM, "Monillas, Adrienne" <Adrienne.Monillas@edmondswa.gov> wrote: > Thanks Lora for your thoughts. > I would also like my "vision" added to the plan. > I would like to see this become a tourist destination. I vision multiple small hotels with first floor restaurants, nightclubs, cafes, art gallery's, studios, small shops that sell a variety of item these shops that may sell locally made arts, crafts, and jewelry. To include a year round farmers market in this space. This area should provide connectivity to trains, ferries and buses. This needs to be a walkable area only. > No more height than current zoning. > I would like to see a safe buffer for the marsh and care taken to maintain the fragile environmental aspects. > In my extensive travels the past couple of years internationally and nationally tourists are attracted to this type of development and they bring resources with them. > edmonds needs to become a destination! > Adrienne Fraley-Monillas > Sent from my Pad > On Feb 25, 2013, at 5:09 PM, "Petso, Lora" <Lora.Petso@edmondswa.gov> wrote: >> Stephen/Rob- >> I created the attached draft comprehensive plan amendment based on the public comment, and shared it with council via bcc. >> Since this version deals with entire near waterfront area, I will also work on a version that is specific to Harbor Square, and leaves the rest of the area as is. >> It is just a draft, but it includes most of the ideas raised in public comments. >> Lora >> 2-23-2013 4 42 05 PM » <2-23-2013 4_42_05 PM.pdf> :)ORT OF E D M 0 N D S 336 Admiral Way • Edmonds, WA 98020-7214 (425) 774-0549 • FAX (425) 774-7837 • www.portofedmonds.org April 3, 2013 Mr. Robert Chave, Planning Manager Mr. Kernen Lien, Senior Planner AF%� City of Edmonds City of Edmonds 2013 121 Fifth Ave. N. 121 Fifth Ave. N.�A�''C� .� Edmonds, WA 98020 Edmonds, WA 98020'' . Re: Port of Edmonds Application for Comprehensive Plan Amendment City of Edmonds File No. AMD20110009 Dear Rob and Kernen: This letter is to formally notify the City of Edmonds, through its Planning Department, that the Port of Edmonds is withdrawing its Land Use Application for a Comprehensive Plan Amendment and/or Sub Area Plan Amendment to have the City adopt the Port's Harbor Square Master Plan as a City Comprehensive Plan Amendment or Sub Area Plan. This formal withdrawal of the Port of Edmonds Land Use Application is necessitated by the City Council's inability to substantively review the Planning Board's recommended decision approving, with conditions, the adoption of the Harbor Square Master Plan Comprehensive Plan Amendment and Council's failure to consider the City Staff s recommendation that the Council similarly adopt that Planning Board recommendation. Nonetheless, the Port of Edmonds understands that it is the City Council's ultimate prerogative to accept the Planning Board's and the City Staff s recommendations and with the Council's reticence to do so, the Port is left with its only realistic recourse, which is to withdraw its Application and terminate the processing of that Application. The Port of Edmonds would like to sincerely thank the Planning Department Staff for its significant time and energy expended in focusing on the substantive issues related to the Harbor Square Master Plan Comprehensive Plan Amendment Application. The Port of Edmonds also sincerely appreciates the thoughtful evaluation and deliberation that the Planning Board undertook in reaching its decision on the Port's Application. Please confirm that the Port of Edmonds Harbor Square Master Plan Comprehensive Plan Amendment Application and related proceedings pending before the City of Edmonds are terminated as a result of this withdrawal of the Port of Edmonds' Application. Again, thank you for your courtesies and cooperation extended through these proceedings. Ve truly yo r R bert Mc he ey Executive Dire for Cc: Port Commissioners Mayor Dave Earling City Council Members Planning Board Members r n ��u r�. M�uE01 1 336 Admiral Way - Edmonds, WA 98020-7214 • (425) 774-0549 • FAX (425) 774-7837 • www.portofedmonds.org April 9, 2013 Honorable Dave Earling, Mayor Honorable City Council Members CITY OF EDMONDS 121— Fifth Ave. N. Edmonds, WA 98020 Re: Port of Edmonds Harbor Square Master Plan Comprehensive Plan Amendment Application Withdrawal Mayor Earling and Council Members: This letter provides notification that the Port of Edmonds has withdrawn its Application for an Amendment to the City of Edmonds Comprehensive Plan to incorporate the Port's Harbor Square Master Plan into the City of Edmonds Comprehensive Plan. Enclosed with this letter is a copy of the Port of Edmonds Executive Director Robert McChesney's letter to Rob Chave and Kernen Lien, which effects the withdrawal of the Port's Comprehensive Plan Amendment Application and terminates the City's proceedings concerning the Comprehensive Plan Amendment process, initiated by the Port's Application. The Port of Edmonds Commission made the decision to withdraw the Port's Application when, after a series of discussions before the City Council, it became apparent there was not sufficient support to obtain a majority vote for acceptance of the Planning Board recommendation to approve, with conditions, the proposed Harbor Square Master Plan Comprehensive Plan Amendment. Instead, Council formally voted to stop consideration of the Port's proposed Master Plan, and instead, craft its own sub -area plan under the auspices of the Port's Harbor Square Master Plan Application. In developing of the Harbor Square Master Plan, the Port followed the City's process as directed by the City's Staff. The process was conducted in an open and transparent manner, beyond any normal standard. The Port involved the public to the maximum extent practical. The Port also accepted all fourteen conditions of the Planning Board. The Port made its case and demonstrated broad public support. It is our sincere belief that what the Port proposed in the Harbor Square Master Plan Comprehensive Plan Amendment, represented a reasonable compromise that would have provided the community significant benefits, without jeopardizing its values. It is clear to the Commission that the process failed. While the Commission finds this unfortunate, it understands that the City Council is the decision maker with respect to the Comprehensive Plan. In this case, the Commission believes it was acting not only in the best interest of its constituents, but also in the City's interest by creating opportunities for future beneficial development in our community. The Port of Edmonds is in the business of creating economic opportunity for the benefit of the entire community, which includes 18,000 Port residents and also the Town of Woodway. Economic opportunity needs to be part of the future of the community and we believe strongly that our city cannot thrive if its focus is static or retrospective only. There are important and challenging questions to resolve. Their resolution requires vision, leadership and partnership with the City. Through this last exercise, we didn't quite get there. Frankly, the formal dismissal of the Port's Master Plan for Harbor Square has been disappointing and discouraging to the Commission, the Port Staff, as well as to the many Edmonds/Woodway residents who worked hundreds of hours in developing the proposal. Nonetheless, it is time for us to move on. Consequently, as stated above, the Port has terminated the processing of its Application. The Port Commission stands ready to work with the City to achieve a true partnership and to discuss the future of Harbor Square. What the City Council needs to accept, is that the Port of Edmonds is a separate legal entity; an independent public enterprise with a parallel mandate to the City of Edmonds and the Town of Woodway, for economic development. The Port takes this opportunity to re -state that the fundamental driving premise of future redevelopment at Harbor Square is that it must be economically feasible enough to attract private sector investment participation, while also including the many public amenities the Port's Harbor Square Master Plan proposes. The Port of Edmonds is not a general purpose government and has statutory limitations on the uses to which it can put its property and a fiduciary obligation to generate a full market return from its investments. We invite continued discussion and partnership. Very truly yours, James Orvis, President Port of Edmonds Commission Cc: Port Commissioners Bob McChesney Attachment AM-5756 City Council Meeting Meeting Date: 05/21/2013 Time: 10 Minutes Submitted For: Ronald Cone Department: Finance Committee: Subiect Title Alternative chart format for monthly report. Recommendation N.A. For informational purposes only. Previous Council Action N.A. Submitted By: Sarah Mager Type: Information Tnfnrm Atinn 10. Narrative Council is asked to review the alternative chart format for the monthly report, and decide whether to leave the report as is, or modify to the presented alternative chart format. Any suggestions are welcome. A *fnrhmonta Alternative chart format for monthly report Form Review Inbox Reviewed By Finance Ronald Cone City Clerk Sandy Chase Mayor Dave Earling Finalize for Agenda Sandy Chase Form Started By: Sarah Mager Final Approval Date: 05/16/2013 Date 05/16/2013 08:42 AM 05/16/2013 10:05 AM 05/16/2013 10:11 AM 05/16/2013 11:41 AM Started On: 05/15/2013 08:58 AM City Council City of Edmonds, WA Monthly Expenditure Report -City Council 2013 Current Report Presentation Plus Prior Year Actuals Cumulative Monthly YTD 2012 Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 20,374 $ 20,374 $ 15,899 $ 18,170 February 43,014 22,641 22,546 22,239 March 66,053 23,038 April 85,839 19,787 May 105,708 19,869 June 127,575 21,866 July 152,874 25,299 August 175,926 23,052 September 194,771 18,845 October 221,092 26,321 November 242,345 21,253 December 273,623 31,278 Total 273,623 38,445 40,409 *The variance of-10.62% listed above, is a Year End Projected Variance. -21.96% -10.62% City Council 300000 250000 200000 150000 100000 50000 0 1818957.Monthly MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -4--Actuals/Trend -Budget (R) Finance Committee>2012>Monthly>Monthly-Publisher>Council Report Formats AM-5769 City Council Meeting Meeting Date: 05/21/2013 Time: 10 Minutes Submitted For: Ronald Cone Submitted By: Debra Sharp Department: Finance Committee: Finance Type: Action Infnrmntinn Subiect Title 2013 May Budget Amendment Recommendation Approval of the May 2013 Budget Amendment Previous Council Action Reviewed by Finance Committee it. Narrative There are four General Fund budget amendments. Only one of the four has a change in fund balance which is Parks and Recreation's request for reinstatement of their .5 FTE that was cut from Parks office staff during the 2013 budget process. The Council approved this request on March 19, 2013. A budget amendment is needed to increase the department's budget authority. The second request is from Development Services. The cost associated with the request is offset by grant revenue. The last two General Fund budget amendments are needed to cover the costs associated with the Finance Director's resignation in February of 2013. There is no change in fund balance with this request. The budget will be reallocated from the director's salary BARS number into both professional services and overtime. The four budget amendments related to street funds do not affect fund balance. The first amendment is a reallocation of funds in street maintenance from professional services to repair and maintenance. The next three are capital projects with costs offset by grant money. The last budget amendment is for the sewer capital program. The Engineering Department is requesting $1,337,910 for the rehabilitation of the sewer lift stations. Attachments 2013 May Budget Amendment Form Review Inbox Reviewed By Date Finance Ronald Cone 05/16/2013 08:42 AM City Clerk Sandy Chase 05/16/2013 10:05 AM Mayor Dave Earling 05/16/2013 10:10 AM Finalize for Agenda Form Started By: Debra Sharp Final Approval Date: 05/16/2013 Sandy Chase 05/16/2013 11:41 AM Started On: 05/16/2013 07:43 AM ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 3913 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, previous actions taken by the City Council require Interfund Transfers and increases in appropriations; and WHEREAS, state law requires an ordinance be adopted whenever money is transferred from one fund to another; and WHEREAS, the City Council has reviewed the amended budget appropriations and information which was made available; and approves the appropriation of local, state, and federal funds and the increase or decrease from previously approved programs within the 2013 Budget; and THEREFORE, WHEREAS, the applications of funds have been identified; THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 1. of Ordinance No. 3913 adopting the final budget for the fiscal year 2013 is hereby amended to reflect the changes shown in Exhibits A, B, C, D, and E adopted herein by reference. Section 2. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take 1 effect five (5) days after passage and publication of an approved summary thereof consisting of the title. ATTEST/AUTHENTICATE: CITY CLERK, SANDRA S. CHASE APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: M. JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. APPROVED: MAYOR, DAVE EARLING 2 SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2013, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF ORDINANCE NO. 3913 AS A RESULT EXPENDITURES OF VARIOUS FUNDS, SHALL BECOME EFFECTIVE. EDMONDS, WASHINGTON, AMENDING OF UNANTICIPATED TRANSFERS AND AND FIXING A TIME WHEN THE SAME The full text of this Ordinance will be mailed upon request. DATED this day of ,2013. CITY CLERK, SANDRA S. CHASE 3 EXHIBIT "A": Budget Amendments by Revenue (May 2013) FUND NO. FUND DESCRIPTION ORD. NO. 3904 12/11/2012 ORD. NO. 3913 2/2013 ORD. NO. 5/2013 2013 Amended Budget 001 General Fund $ 32,846,292 $ 12,297 $ 23,500 $ 32,882,089 009 Leoff-Medical Ins. Reserve 600,350 (250,000) - 350,350 011 Risk Management Reserve Fund 418,200 418,200 012 Contingency Reserve Fund 123,223 - 123,223 014 Historic Preservation Gift Fund - 15,000 15,000 016 Building Maintenance 56,900 - 56,900 104 Drug Enforcement Fund 20,175 20,175 111 Street Fund 1,406,800 - 1,406,800 112 Combined Street Const/Improve 6,223,755 140,000 6,363,755 117 Municipal Arts Acquis. Fund 59,891 - 59,891 118 Memorial Street Tree 27 27 120 Hotel/Motel Tax Revenue Fund 52,870 52,870 121 Employee Parking Permit Fund 18,120 18,120 122 Youth Scholarship Fund 2,025 2,025 123 Tourism Promotional Fund/Arts 19,000 19,000 125 ParkAcq/Improvement 650,600 12,000 662,600 126 Special Capital Fund 650,600 - 650,600 127 Gifts Catalog Fund 20,483 - 20,483 129 Special Projects Fund 14,700 208,100 222,800 130 Cemetery Maintenance/Improv 119,950 - 119,950 132 Parks Construction 1,869,500 140,850 2,010,350 136 Parks Trust Fund 228 - 228 137 Cemetery Maintenance Trust I'd 14,600 14,600 138 Sister City Commission 3,517 3,517 139 Transportation Benefit District 645,000 645,000 211 Lid Fund Control 22,130 22,130 213 Lid Gua ranty Fund 22,230 - 22,230 231 2012 LTGO Debt Service fund - 1,009,902 1,009,902 234 Ltgo Bond Debt Service Fund 414,500 (414,500) - 421 Water 10,625,680 10,625,680 422 Storm 3,486,716 3,486,716 423 Sewer/Treatment Pla nt 11,020,123 11,020,123 511 Equipment Rental Fund 1,361,972 1,361,972 617 Firemen'S Pension Fund 45,400 45,400 Totals $ 72,835,557 $ 733,649 $ 163,500 $ 73,732,706 EXHIBIT "B": Budget Amendments by Expenditure (May 2013) FUND NO. FUND DESCRIPTION ORD. NO. 3904 12/11/2012 ORD. NO. 3913 2/2013 ORD. NO. 5/2013 2013 Amended Budget 001 General Fund $ 32,836,495 $ 123,008 $ 47,500 $ 33,007,003 009 Leoff-Medical Ins. Reserve 619,400 - - 619,400 011 Risk Management Reserve Fund 661,000 - 661,000 014 Historic Preservation Gift Fund - 15,000 15,000 016 Building Maintenance 35,000 170,000 205,000 104 Drug Enforcement Fund 80,033 - 80,033 111 Street Fund 1,557,715 - 1,557,715 112 Combined Street Const/Improve 6,304,984 20,000 140,000 6,464,984 117 Municipal Arts Acquis. Fund 130,600 9,200 - 139,800 120 Hotel/Motel Tax Revenue Fund 68,500 - 68,500 121 Employee Parking Permit Fund 26,726 26,726 122 Youth Scholarship Fund 4,000 4,000 123 Tourism Promotional Fund/Arts 19,000 - 19,000 125 ParkAcq/Improvement 964,000 322,500 1,286,500 126 Special Capital Fund 662,105 6,429 668,534 127 Gifts Catalog Fund 20,020 12,297 32,317 129 Special Projects Fund 14,700 208,100 222,800 130 Cemetery Maintenance/Improv 152,761 - 152,761 132 Parks Construction 1,887,500 205,700 2,093,200 138 Sister City Commission 4,600 - 4,600 139 Transportation Benefit District 645,000 645,000 211 Lid Fund Control 22,130 - 22,130 231 2012LTGO Debt Service Fund - 1,009,902 1,009,902 234 Ltgo Bond Debt Service Fund 388,671 (388,671) - 421 Water 9,195,130 6,720 9,201,850 422 Storm 4,471,135 94,637 4,565,772 423 Sewer/Treatment Plant 16,854,966 (24,857) 1,337,910 18,168,019 511 Equipment Rental Fund 1,042,840 52,532 - 1,095,372 617 Firemen's Pension Fund 108,790 108,790 Totals $ 78,777,801 $ 1,842,497 $ 1,525,410 $ 82,145,708 EXHIBIT "C: Budget Amendment (May 2013) Department BARS Category Debit Credit Description Adjustments to the 2013 Budget General Fund 0011 000 31 514 20 11 00 Salaries 60,000 Interim Finance Director General Fund 0011 000 31 514 20 41 00 Professional Services 60,000 General Fund 001 000 31 514 20 11 00 Salaries 4,000 Finance Dept. Overtime General Fund 001 000 31 514 23 12 00 Overtime 4,000 General Fund 001 000 64 571 21 11 00 Salaries 24,000 P&R.5 FTE Reinstatement General Fund 001 000 39 508 00 00 00 Endi ng Fund Ba I a nce 24,000 General Fund 001 000 62 524 10 41 00 Professional Services 4,000 Development Services -Grant Adjustment General Fund 001 000 62 524 20 41 00 Professional Services 16,000 General Fund 001 000 62 558 60 41 00 Professional Services 3,500 General Fund 001 000 333 Gra nt#to be assigned 23,500 Street Fund 111 000 68 542 61 481 00 1 Re air&Maintenance 20,000 Rea I I ocate Street Funds Street Fund 111 000 68 542 31 41 00 Professional Services 20,000 Street Const Fund 112 200 68 595 33 41 00 Professional Services 35,000 236thStSw Sidewalk Street Const Fund 112 200 68 595 33 91 00 Interfund Services 5,000 Street Const Fund 112 2001 333 Gra nt # to be assigned 40,000 Street Const Fund 112 200 68 595 33 411 00 Professional Services 35,000 15thSTSW Sidewalk Street Const Fund 112 200 68 595 33 91 00 Interfund Services 5,000 Street Const Fund 112 200 333 Grant #to be assigned 40,000 Street Const Fund 112 200 68 595 33 41 00 Professional Services 50,000 238thSTSW Sidewalk Street Const Fund 112 200 68 595 33 91 00 Interfund Services 10,000 Street Const Fund 112 200 333 Gra nt # to be assigned 60,000 Sewer Fund 423 000 075 594 0351 0411 30 Professional Services 100,760 Rehabilitation of Sewer Lift Stations Sewer Fund 423 000 075 594 035 910 30 Interfund Services 24,100 Sewer Fund 423 000 075 594 035 065 30 Construction Projects 1,213,050 Sewer Fund 423 0001 0751 508 000 0001 00 Ending Fund Balance 1,337,910 EXHIBIT "D": Budget Amendment Summary (May 2013) Change in Beginning Fund Change in Ending Fund Number Balance Revenue Expense Fund Balance 001 - 23,500 47,500 (24,000) 112 - 140,000 140,000 - 423 - - 1 1,337,910 (1,337,910) Total Change - 163,500 1 1,525,410 (1,361,910) Above is a summary of changes to various funds. Budget amendments pertaining to the fund are as follows. Fund Name and Title General Fund 001 Street Maintenance Fund III Street Construction Fund 112 Sewer Utility 423 Budget Amendment Summary Interim Finance Director Salary & Boarding Finance Department Overtime P&R .5 FTE Reinstatement Grant Adjustment Reallocate Funds 2361h St SW Sidewalk 15`" St SW Sidewalk 238`" St SW Sidewalk Rehabilitation of Sewer Lift Stations EXHIBIT "E": Budget Amendment Detail (May 2013) Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Deb Sharp Finance Department Interim Finance Director Salary & Boardin The Finance Department needs to reallocate funds from the finance director's salary BARS number to professional services to cover the costs associated with hiring an interim finance director as the City searches for S. Hunstock's replacement. Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 001 General Fund Sa I a ri es 001.000.31.514.20.11.00 (60,000) 001 General Fund Professional Sery 001.000.31.514.20.41.00 60,000 Total Expenditure Increase (Decrease) $ - Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decreas $ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount Total Endin Fund Balance Increase (Decrease) $ W EXHIBIT "E": Budget Amendment Detail (May 2013) Prepared By: Deb Sharp Department: Finance Department Description on Budget Amendment Summary: Finance Department Overtime Budget Amendment Detailed Description: The Finance Department needsto reallocate fundsfrom the finance director's salary BARS numberto overtime to cover costs associated with additional staff time needed as the City searchesforS. Hunstock'sreplacement. Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 001 General Fund Sa I a ri es 001.000.31.514.20.11.00 (4,000) 001 General Fund Overtime 001.000.31.514.23.12.00 4,000 Total Expenditure Increase (Decrease) $ - Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decreas $ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount Total Endin Fund Balance Increase (Decrease) $ 9 EXHIBIT "E": Budget Amendment Detail (May 2013) Prepared By: Sarah Cocker Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Parks and Recreation Sr. Office Specialist .5FTE Reinstatement Parks and Recreation is requesting a transfer of $24,000 to carry overfrom the 2012 year end budgetto reinstate .5FTE Parks Sr. Office Specialist Position. The Sr. Office Specialist position was cut by .5FTE in the 2013 budget, but the department requested the position to be reinstated in orderto provide customer service at the front deskof the Frances Anderson Center. Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 001 Parks and Recreation Salaries 001.000.64.571.21.11.00 24,000 Total Expenditure Increase (Decrease) $ 24,000 Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decreas $ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 001 General Fund 001.000.39.508.00.00.00 (24,000) Total Endin Fund Balance Increase (Decrease) i $ (24,000) 10 EXHIBIT "E": Budget Amendment Detail (May 2013) Prepared By: Rob Chave Department: Development Services Description on Budget Amendment Summary: Grant Adjustment Budget Amendment Detailed Description: This amendment will adjust the Development Services budget to reflect a one-time leveraged reimbursement grant for $23,500 received by the department this year. The grant is from the State Department of Energy and required a grant match of 20% which was accomplished by charging staff time taken to update online permit access and solar permitting procedures, projects which fit into the department's regular work priorities. The money received will be allocated to offset and restore some of the budget cuts required to be taken in the 2013 budget cycle. Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 001 DSAdmin Prof Services 001.000.62.524.10.41.00 4,000 001 Building Prof Services 001.000.62.524.20.41.00 16,000 001 Planning Prof Services 001.000.62.558.60.41.00 3,500 Total Expenditure Increase (Decrease) $ 23,500 Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 001 General Fund Grant Number to be assigned 23,500 Total Revenue (Increase) Decreas 1 $ 23,500 Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount Total Endin Fund Balance Increase (Decrease) $ 11 EXHIBIT "E": Budget Amendment Detail (May 2013) Prepared By: Tod Moles Department: Street/Storm Public Works Description on Budget Amendment Summary: reallocate funds Budget Amendment Detailed Description: The purpose of this amendment is to redirect dollars intended to pay an outside consultant to rate our road surfaces and use those dollars to pay a contractor to cut out sidewalk trip hazards in the downtown business district. The City will do the road rating as needed with in-house staff and equipment. Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 111 road/street ma i nt. sidewalk repair 111.000.68.542.61.48.00 20,000 111 roa d/street ma i nt professional service 111.000.68.542.31.41.00 (20,000) Total Expenditure Increase (Decrease) $ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decreas $ - Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount Total Endin Fund Balance lncrease(Decrease) $ - 12 EXHIBIT "E": Budget Amendment Detail (May 2013) Prepared By: Rob English Department: Public Works Department Description on Budget Amendment Summary: 236th St. SW Sidewalk Budget Amendment Detailed Description: The Public Works Department applied for a transportation grant to construct new sidewalk on 236th St. SW between Edmonds Way and Madrona Elementary School. The grantwas selected through a competitive process and the funding should be available on July 1st when the State's budget is approved. This amendment will provide funds to begin the project design and environmental review process. Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 112 Street Const Fund Professional Sery 112.200.68.595.33.41.00 35,000 112 Street Const Fund Interfund Services 112.200.68.595.33.91.00 5,000 Total Expenditure Increase (Decrease) $ 40,000 Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 112 Street Const Fund Grant Number to be assigned (40,000) Total Revenue (Increase) Decreas 1 $ (40,000) Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount Total Endin Fund Balance Increase (Decrease) $ 13 EXHIBIT "E": Budget Amendment Detail (May 2013) Prepared By: Rob English Department: Public Works Department Description on Budget Amendment Summary: 15th St. SW Sidewalk Budget Amendment Detailed Description: The Public Works Department applied for a transportation grant to construct new sidewalk on 15th St. SW between Edmonds Way and 8th Ave S. The grant application was selected through a competitive process and thefunding should be available on July 1st when the State's budget is approved. This amendment will provide funds to begin the project design and environmental review process. Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 112 Street Const Fund Professional Sery 112.200.68.595.33.41.00 35,000 112 Street Const Fund Interfund Services 112.200.68.595.33.91.00 5,000 Total Expenditure Increase (Decrease) $ 40,000 Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 112 Street Const Fund Grant Number to be assigned (40,000) Total Revenue (Increase) Decreas 1 $ (40,000) Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount Total Endin Fund Balance Increase (Decrease) $ 14 EXHIBIT "E": Budget Amendment Detail (May 2013) Prepared By: Rob English Department: Public Works Department Description on Budget Amendment Summary: 238th St. SW Sidewalk Budget Amendment Detailed Description: The Public Works Department applied for a transportation grant to construct new sidewalk on 238th St. SW between 100th Ave Wand 104th Ave W. The City's grant application was selected through a competitive process and the funding should be available on July 1st when the State's budget is approved. This amendment will provide funds to begin the project design and environmental review process. Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 112 Street Const Fund Professional Sery 112.200.68.595.33.41.00 50,000 112 Street Const Fund Interfund Services 112.200.68.595.33.91.00 10,000 Total Expenditure Increase (Decrease) $ 60,000 Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 112 Street Const Fund Grant Number to be assigned (60,000) Total Revenue (Increase) Decreas 1 $ (60,000) Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount Total Endin Fund Balance Increase (Decrease) $ 15 EXHIBIT "E": Budget Amendment Detail (May 2013) Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Rob Enelish Public Works Department Rehabilitation of Sewer Lift Stations This amendmentwill provide additional sewer utility funds forthe Sewer Lift Station Rehabilitation Project. The project is currently under construction and will upgrade and improve sewer lift stations. In August 2012, the Council awarded a construction contract to Razz Construction and approved a total construction budget of$4,844,095. This amendment will program unspent funds from 2012and provide additional sewer utility funding to match the current $4,844,095 construction budget. Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 423 Sewer Fund Professional Sery 423.000.75.594.35.41.30 100,760 423 Sewer Fund Interfund Services 423.000.75.594.35.91.30 24,100 423 Sewer Fund Const Projects 423.000.75.594.35.65.30 1,213,050 Total Expenditure Increase (Decrease) $ 1,337,910 Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue(Increase) Dec reas $ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 423 Sewer Fund Endi ng Fund Balance 423.000.75.508.00.00.00 (1,337,910) Total Ending Fund Balance Increase (Decrease) $ (1,337,910) 16 AM-5708 City Council Meeting Meeting Date: 05/21/2013 Time: 15 Minutes Submitted For: Councilmember Johnson Department: City Council Review Committee: Parks/Planning/Public Works Type: Information Submitted By: Committee Action: 12. Jana Spellman Subject Title Direction to Planning Board and Economic Development Commission regarding Council priorities on Westgate and Five Corners. Recommendation Previous Council Action During the February 2013 Edmonds City Council Retreat the following discussion took place regarding form -based code: "Councilmember Johnson restated her initial idea: as it relates to Westgate and the form based code, she felt the City needed to look at both the land use and transportation as a form based code is developed. Initially she thought the study would complement the work that has been done regarding land use to ensure making the best use of resources. The amount allocated was lowered during budget deliberations due to competing priorities and the hope of partnering with other agencies such as WSDOT. Discussion followed regarding whether to change the focus of a form based code to Five Corners while a transportation analysis is completed for Westgate, study that indicates there are no capacity issues at Westgate with draft form based code, and determining the impact on Edmonds from development at Pt. Wells. Summary: Schedule for Parks, Planning and Public Works Committee." This topic was discussed at the April 8, 2013 Parks, Planning and Public Works Committee Meeting (minutes attached). Narrative This topic has been placed on the May 21, 2013 Council Agenda for further discussion. Attachments April 8, 2013 PPP Committee Minutes Excerpt Inbox Planning Department City Clerk Mayor Finalize for Agenda Form Started By: Jana Spellman Final Approval Date: 05/16/2013 Form Review Reviewed By Date Rob Chave 05/16/2013 03:29 PM Sandy Chase 05/16/2013 03:32 PM Dave Earling 05/16/2013 03:35 PM Sandy Chase 05/16/2013 04:25 PM Started On: 04/26/2013 03:30 PM Parks, Planning and Public Works Committee Meeting April 8, 2013 Elected Officials Present: Council Member Kristiana Johnson Council Member Diane Buckshnis Members of the Public Present: John Reed Val Stewart Don Hall Ron Wambolt Staff Present: Phil Williams, Public Works Director Rob English, City Engineer Carrie Hite, Parks & Recreation Director Renee McRae, Recreation Manager Rob Chave, Acting Dev. Services Director Stephen Clifton, Community Services / Economic Development Director Jeff Taraday, City Attorney The committee convened at 4:00 p.m. in the Fourtner Meeting Room, City Hall. Annual Special Event Contracts A brief discussion was held concerning the annual Special Event Contracts. ACTION: Committee forwarded to Council on consent. 2. Interlocal Agreement with Snohomish County Fire Protection District No. 1 Regarding Classes. A brief discussion was held concerning the Interlocal Agreement. ACTION: Committee forwarded to Council on consent. 3. Discussion regarding development agreements / incentive zoning. City Attorney Jeff Taraday summarized the distinction between development agreements and incentive zoning, and that the two concepts could result in very similar zoning constructs, i.e. that the city could identify benefits or developments that are to be incentivized, and the incentives that the city was willing to `give' in exchange. The best place to start would be for the Council to discuss the types of things it wanted to see happen; this could be done city-wide, or targeted to a specific area. Benefits could be things like affordable housing or open space, or specific uses such as a boutique hotel in the downtown area. Incentives could be a variety of things, such as additional density or height, or reductions in other requirements (such as parking). Incentive zoning can be tailored to a specific location, such as Highway 99 or a portion of downtown. The Committee discussed what areas they would like to explore, with most of the discussion focusing on the potential for addressing the need for a boutique hotel downtown and whether some incentives could be developed for Highway 99. The Committee agreed to further discuss the incentive zoning/development agreement issue at its next meeting, focusing the discussion on downtown and Highway 99. 4. Discussion of Planning Report The Committee discussed how tracking of items referred by Council to the Economic Development Commission or Planning Board could be done. Planning Board members Valerie Stewart and John Reed noted that they intended to keep up their periodic reports to Council, and Parks, Planning and Public Works Committee Minutes April 8, 2013 Page 2 staff indicated that they could also post Planning Board extended agendas online, as is already done for Council extended agendas. The Committee also discussed timing of Westgate and Five Corners form -based zoning plans, with Councilmember Johnson indicating her preference for moving Five Corners ahead of Westgate while Councilmember Buckshnis stated her preference was to keep Westgate moving toward a conclusion. Planning Board Chair Reed said he couldn't speak for the entire Planning Board, but he indicated the Board was nearing completion of its work on Westgate and he felt that work could be completed within a couple of months and should be brought to a conclusion. Acting Development Services Director Rob Chave indicated that it would be beneficial for the Planning Board to have a clear consensus from Council before changing its current work schedule (which has Westgate getting done first). The Committee also had a brief discussion about timing of the Westgate Corridor Study and how that might affect overall planning efforts. 5. Report on final construction costs for the Talbot Road Grind and Overlay Small Works Project and acceptance of project. Mr. Williams described the scope of work completed and the final cost paid to the contractor. ACTION: Moved to Consent Agenda for approval. 6. Authorization for Mayor to approve release of a Utility Easement & acceptance and recording of new Storm Utility and Public Pedestrian Access Easement Mr. Williams briefly described the locations of the new stormwater and pedestrian easements and why they were needed as part of the proposed Walgreen's Development. He also provided information on why the existing easement was being released. ACTION: Moved to Consent Agenda for approval. 7. Authorization for Mayor to approve acceptance and recording of a Water Utility Easement. Mr. English explained the history of the Willow Townhomes and why the easements were necessary for water meters and a fire hydrant. ACTION: Moved to Consent Agenda for approval. 8. Authorization to award a construction contract for the 2013 Waterline Replacement Project. Mr. Williams gave a summary of the current project schedule and budget for the project. He informed the committee that bids are due on April 16t" and it was anticipated the construction contract would be on the consent agenda for award on the April 23rd Council meeting. ACTION: Moved to Consent Agenda for approval. 9. Quarterly Public Works Project Report. Mr. English reviewed selected projects that were in construction or scheduled for construction later this year. Councilmember Buckshnis recommended staff review the report at a future Council meeting on a night when there was availability on the agenda. AM-5768 City Council Meeting Meeting Date: 05/21/2013 Time: Submitted For: Department: 15 Minutes Jerry Shuster Engineering Review Committee: Parks/Planning/Public Works Type: Action Information Submitted By: 13. Megan Luttrell Committee Action: Recommend Review by Full Council Subject Title Authorization for Mayor to sign a Professional Services Agreement and potential amendment with Tetra Tech to provide services for the Perrinville Creek Stormwater Flow Reduction Retrofit Study. Recommendation Authorize Mayor to sign a Professional Services Agreement and potential amendment with Tetra Tech to provide services for the Perrinville Creek Stormwater Flow Reduction Retrofit Study. The Consultant shall be authorized to proceed with the Base tasks in the Scope of Work (Exhibit A) upon execution of the professional services agreement between the City and the Consultant for $182,107. The City may authorize an amendment to the professional services agreement in the future, to proceed with the optional tasks in the Scope of Work. The optional tasks will only be approved after the City executes the $188,772 grant agreement with the Department of Ecology. The amendment, if executed, shall not exceed $182,976. Previous Council Action On January 15, 2013, Council authorized Staff to advertise a Request for Qualifications (RFQ) for the Perrinville Creek Stormwater Flow Reduction Retrofit Study. On March 12, 2013, the Planning, Parks and Public Works committee reviewed this item and recommended it be placed on the consent agenda at a future Council meeting. Narrative The City's Engineering Division recently completed a pre -design report for the Perrinville Creek culvert replacement at Talbot Road. The report shows that a new fish -friendly culvert will need to be much larger than the current culvert (the existing culvert acts as a dam during high flows and restricts the amount of flow that passes under Talbot Road). Replacement of the culvert to fish passage specifications will result in an increased flow that will likely cause new private property flooding and further destruction of fish habitat in the area downstream of Talbot Road. In addition, the City was notified by Washington State Department of Ecology (Ecology) on May 1, 2013, that we have been selected to receive a Stormwater Retrofit Planning and Pre -design grant of $188,772 to support our Perrinville Creek Flow Reduction Retrofit Project. This competitive grant was provided by Ecology's National Estuary Program, Watershed Protection & Restoration Program. The primary goal of this project is to reduce flows in Perrinville Creek, a tributary to Puget Sound, by reducing stormwater runoff. The flow reduction will provide multiple hydrologic and biological benefits to both the Creek and Brown's Bay in the Sound such as: allowing for the replacement of an anadromous fish barrier culvert at Talbot Road, reducing erosion and sedimentation that is impacting aquatic habitat and City infrastructure, and reducing the amount of pollutants in the aquatic environment. Objectives: • Analyze the hydrology of the Perrinville Creek basin to assess the sub -basins that contribute the largest flows per acre during large storm events. • Develop a basin -wide flow reduction strategy that includes assessing the potential for retrofitting areas that contribute mostly to problems with low impact development techniques and other methods of stormwater control. Statements of qualifications were received from four firms in response to the RFQ. Per the purchasing policy a review panel comprised of Rob English, PE, City Engineer, Jerry Shuster, PE, Stormwater Engineering Program Manager, and Jamie Hawkins, Capital Project Manager, reviewed and compared the written submittals. All four firms were selected to go to the interview phase of the selection process: Lisa A. Harbert, P.E. PLLC, Herrera, MSA, and Tetra Tech. Interviews were held on March 8th for all firms with the same review panel members plus Phil Williams, Public Works and Utilities Director and Jared Bond, Environmental and Surface Water Manager, City of Lynnwood (note: approximately half the Perrinville Creek watershed is within the City of Lynnwood). Fiscal Impact: This project can be found in the Council approved 2013-2018 Capital Improvement Plan. The City of Edmonds has $200,000 allocated in its 2013 budget from the Stormwater Utility Fund to perform a watershed -based analysis of stormwater flows and to develop alternatives to reduce the flows (including LID retrofits) in the Perrinville Creek watershed. This grant will allow the City to move the project beyond the analysis stage and into the predesign phase, thereby accelerating retrofit of the watershed. Attachments Professional Services Agreement - Tetra Tech, Inc. Form Review Inbox Reviewed By Date Engineering Megan Luttrell 05/16/2013 03:09 PM Public Works Phil Williams 05/16/2013 03:11 PM City Clerk Sandy Chase 05/16/2013 03:15 PM Mayor Dave Earling 05/16/2013 03:33 PM Finalize for Agenda Sandy Chase 05/16/2013 04:25 PM Form Started By: Megan Luttrell Started On: 05/15/2013 03:37 PM Final Approval Date: 05/16/2013 Inc 1$q0 Contract No. CITY OF EDMONDS Date 121 5TH AVENUE NORTH • EDMONDS, WA 98020 • 425-771-0220 • FAX 425-771-0221 Wehsile: www.d.edmonds.wa.us PUBLIC WORKS DEPARTMENT Engineering Division PROFESSIONAL SERVICES AGREEMENT DAVE EARLING MAYOR THIS AGREEMENT, made and entered into between the City of Edmonds, hereinafter referred to as the "City", and Tetra Tech, Inc., hereinafter referred to as the "Consultant"; WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide consultant services with respect to the Perrinville Creek Stormwater Flow Reduction Retrofit Study; NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scope of work. The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with the Scope of Work that is marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth on the fee schedule found in Exhibit B, provided, u1 no event shall the payment for work performed for the Base Tasks (Tasks 1-7 in Exhibit A) pursuant to this Agreement exceed the sum of One Hundred Eighty Two Thousand, One Hundred and Seven Dollars ($182,107.00) and in no event shall the payment for the Optional Tasks (Tasks 8- 11 in Exhibit A), in the event this work is authorized by an amendment to this Agreement, exceed the sum of One Hundred Eighty Two Tlzousand, Nine Hundred and Seventv Six Dollars $182 976.00 B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City biweekly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. No billing shall be considered for payment that has not been submitted to the City Engineer three days prior to the scheduled cut-off date. Such late vouchers will be checked by the City and payment will be made in the next regular payment cycle. fneorporated August 11, 1890 Sister City - Hekinan, Japan C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three years after final payment. Copies shall be inade available upon request. 3. Ownership and use of documents. All research, tests, surveys, preliminary data and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant under this Agreement shall be and are the property of the Consultant, provided, however, that: A. All final reports, presentations and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. B. The City shall have the right, upon reasonable request, to inspect, review and copy any work product during normal office hours. Documents prepared under this agreement and in the possession of the Consultant may be subject to public records request and release under Chapter 42.56 RCW. C. In the event that the Consultant shall default on this Agreement, or in the event that this Agreement shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. In the event of Consultant default on this Agreement, the summary of work done shall be prepared at no additional cost. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. 5. Hold harmless agreement. The Consultant shall indemnify and hold the City and its officers and employees harmless from and shall process and defend at its own expense claims, demands, or suits at law or equity arising in whole or in part from the Consultant's negligence or breach of any of its obligations under this Agreement; provided that nothing herein shall require a Consultant to indemnify the City against and hold harmless the City from claims, demands or suits based solely upon the conduct of the City, its agents, officers and employees; and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the Consultant's agents or employees, and (b) the City, its agents, officers and employees, this indemnity provision with respect to (1) claims or suits based upon such negligence (2) the costs to the City of defending such claims and suits shall be valid and enforceable only to the extent of the Consultant's negligence or the negligence of the Consultant's agents or employees. The Consultant shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant specifically assumes potential liability for actions brought by the Consultant's own employees against the City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any irmnunity under the state industrial insurance law, Title 51 RCW. 2 6. General and professional liability insurance. The Consultant shall obtain and keep in force during the terms of the Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the State. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall not exceed one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. D. Professional liability insurance in the amount of one million dollars ($1,000,000). Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by the Consultant, the City will be named on all policies as an additional insured. The Consultant shall furnish the City with verification of insurance and endorsements required by the Agreement. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen days of the execution of this Agreement to the City. No cancellation of the foregoing policies shall be effective without thirty days prior notice to the City. The Consultant's professional liability to the City shall be limited to the amount payable under this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this Agreement. In no case shall the Consultant's professional liability to third parties be limited in any way. 7. Discrimination prohibited. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, age, sex, national origin or physical handicap. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractors during the performance of this Agreement. 9. City approval of work and relationships. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this Agreement must meet the approval of the City. During pendency of this Agreement, the Consultant shall not perform work for any party with respect to any property located within the City of Edmonds or for any project subject to the administrative or quasijudicial review of the City without written notification to the City and the City's prior written consent. 3 10. 'Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten days in advance of the effective date of said termination. 11. Integration. The Agreement between the parties shall consist of this document, the Scope of Work attached hereto as Exhibit A, and the Fee Schedule attached hereto as Exhibit B. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibits A or B, this Agreement shall control. 12. Changes/Additional Work. The City may engage Consultant to perform services in addition to those listed in this Agreement, and Consultant will be entitled to additional compensation for authorized additional services or materials. Specifically, the parties intend that the Scope of Work, which includes the Base Tasks (Tasks 1-7 in Exhibit A), may be expanded to include the Optional Tasks (Tasks 8-11 in Exhibit A) upon the City's successful entry into a grant agreement with the Department of Ecology to fund this additional work. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Work, the City understands that a revision to the Scope of Work and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render or the City to pay for services rendered in excess of the Scope of Work in Exhibit A unless or. until an amendment to this Agreement is approved in writing by both parties. 13. Standard of Care. Consultant represents that Consultant has the necessary knowledge, skill and experience to perform services required by this Agreement. Consultant and any persons employed by Consultant shall use their best efforts to perform the work in a professional manner consistent with sound engineering practices, in accordance with the schedules herein and in accordance with the usual and customary professional care required for services of the type described in the Scope of Work. 14. Non -waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. Non -assignable. The services to be provided by the Consultant shall not be assigned or subcontracted without the express written consent of the City. 16. Covenant against contingent fees. The Consultant warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this Agreement, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this Agreement. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 4 17. Compliance with laws. The Consultant in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in the Agreement to assure quality of services. The Consultant specifically agrees to pay any applicable business and occupation (B & 4) taxes which may be due on account of this Agreement. 18. Notices. Notices to the City of Edmonds shall be sent to the following address: City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Notices to the Consultant shall be sent to the following address: Tetra Tech, Inc. 1420 Fifth Avenue, Suite 550 Seattle, WA 98101 Receipt of any notice shall be deemed effective three days after deposit of written notice in the U.S. mails, with proper postage and properly addressed. DATED THIS DAY OF , 20 CITY OF EDMONDS TETRA TECH, INC. By David O. Earling, Mayor ATTEST/AUTHENTICATED: Sandra S. Chase, City Clerk APPROVED AS TO FORM: Office of the City Attorney Richard L. Schaefer Senior Program Manager 5 STATE OF WASHINGTON ) )ss COUNTY OF ) On this day of , 20, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared , to me known to be the of the corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Perrinville Creek Stormwater Flow Reduction Retrofit Study and Pre -Design Repoit City of Edmonds / Tetra Tech, Inc. Exhibit A — Scope of Work City of Edmonds Perrinville Creek Stormwater Flow Reduction Retrofit Study and Pre -Design Report The City of Edmonds ("City") desires to improve the aquatic habitat in the lower reaches of Perrinville Creek, including at its mouth in Puget Sound. The 30-inch diameter Perrinville Creek culvert under Talbot Road is a major fish barrier, and the City has completed a pre -design report for replacing it with a fish -friendly box culvert to permit access to upstream habitat. However, replacing the culvert would increase sedimentation and flooding risk in the lower reaches of Perrinville Creek. Based on this, the City has retained Tetra Tech, Inc. ("Consultant") to conduct a flow reduction study for the Perrinville Creek watershed with the primary goal to reduce peak flow rates and their durations through a combination of low impact development (LID) and conventional stormwater retrofits. The City has also been awarded a grant fiom the Department of Ecology for funding to advance the work from the above study phase to a pre -design phase of LID and/or conventional retrofits. The primary goal of this project is to reduce flows in Perrinville Creek, a tributary to Puget Sound, by reducing stormwater runoff. The flow reduction will provide multiple hydrologic and biological benefits to both the Creek and Brown's Bay in the Sound such as: allowing for the replacement of an anadromous fish barrier culvert, reducing erosion and sedimentation that is impacting aquatic habitat and City infrastructure, and reducing the amount of pollutants in the aquatic environment. This study will develop a plan to accomplish this goal through implementation of low impact development (LID) best management practices (BMPs) to the extent feasible, other stormwater BMPs, and stream stabilization in Perrinville Creek. Stream flow targets will be determined by assessing existing flow conditions and geomorphic conditions at critical sources of sediment. A hydrologic model will be developed to characterize existing conditions and assess performance of alternative future scenarios. Future scenarios will include feasible and readily implementable infiltration and other flow control stormwater BMPs and water quality treatment BMPs. Geotechnical investigations in the basin will be completed to improve model simulation of existing and proposed stormwater BMPs. A high priority project or set of projects identified through the study will be selected for preliminary design. Site -specific geotechnical investigations at the project site will inform the preliminary design. The project team will present project results to the City Council to inform decision -makers and to the public to support implementation. Consultant will complete the flow reduction study and the project pre -design in accomplishing the following tasks. I. Base Tasks Tasks 1 through 7 shall be performed by the Consultant, following a notice to proceed (NTP) by the City Project Manager. Exhibit A 1 Perrinville Creek Storrnwater Flow Reduction Retrofit Study and Pre -Design Report City of Edmonds / Tetra Tech, Inc. Task 1 Refine the Current Watershed Hydrology Consultant will utilize the Western Washington Hydrologic Model or other Hydrologic Simulation Program (HSPF)-based model to support the analyses and decision -making involved in this study, to support the eventual design of the fish -passible Talbot Road culvert, and to update the selected retrofit strategy as it progresses. Model selection will consider the types of analyses required (peak discharge rates, flow durations), target conditions selected (see Task 2B, below), supporting data available or readily generated, and incorporation of considered LID flow reduction techniques. The model will use precipitation characteristics derived for the watershed location and reviewed against precipitation data from King County's Brugger's Bog station. The model will utilize and update existing available data from the cities of Edmonds and Lynnwood, including model input files, storm drainage system mapping, construction plans for detention/treatment/infiltration facilities, GIS data describing topography, land use, aerial imagery, sensitive/critical areas, and geology. Consultant will consolidate geologic mapping data from multiple sources and add to the project database. Consultant will confirm the delineation of the Perrinville Creek watershed and subbasins within the watershed. The subbasins will be characterized for input to the hydrologic model, and the model will be constructed using the selected software. The model will not route flow through pipe systems or channels, but may route flows through the existing 30-inch culvert under Talbot Road to assess attenuation effects of the culvert and storage behind the roadway fill on discharges below Talbot Road. The cities of Edmonds and Lynnwood will compile available information on the configuration and condition of existing flow control facilities (e.g., detention and infiltration facilities) within the watershed; information on historic sediment removal from traps, the creek, and from the stormwater system (catch basins, detention facilities); flow monitoring, and groundwater/piezometric data at infiltration facilities. Consultant will -review the information on existing detention and infiltration facilities in the watershed, select those facilities having significant effect on subbasin discharges or the overall watershed hydrology, define the selected facilities' performance characteristics, and incorporate those facilities into the hydrologic model. The model will be run to simulate existing conditions hydrology in the watershed, and will produce data at the discharge from each subbasin and at key locations along Perrinville Creek. Data available for the 2012/2013 wet season collected at the City of Edmonds' (City's) flow gauge installed above the Talbot Road crossing will be used to provide a reasonableness check of the hydrologic model results. Deliverables: 1. Quality Assurance Project Plan for hydrologic model, including review of flow data 2. Hydrologic model of existing conditions in the Perrinville Creek watershed 3. Technical memorandum summarizing data used in the model, model construction, and results Task 2 - Define the Target Conditions in Perrinville Creek Exhibit A 2 Perrinville Creek Stormwater Flow Reduction Retrofit Study and Pre -Design Report City of Edmonds / Tetra Tech, Inc. Consultant will quantify the target flow conditions in Perrinville Creek using the following metrics: ® Discharges that enable fish passage at the proposed Talbot Road crossing ® Large storm peak discharges below Talbot Road that are not increased over current conditions with the proposed fish passage crossing installed • Flow regime metrics (peals discharges, specific flow durations) that limit erosion in the stream channel, and sediment deposition downstream, to acceptable levels. Peak discharge targets will primarily be set to enable fish passage at the proposed Talbot Road crossing and to reduce sedimentation of existing aquatic habitat. These targets will have the secondary benefits of preventing further destruction of existing aquatic habitat downstream from the existing Talbot Road culvert by the stream's power fish passage and avoid property flooding. Consultant will use information developed for the Talbot Road crossing project and prior investigations into downstream conditions. To define target flow regime conditions in the stream reaches, Consultant will conduct a geomorphology assessment of conditions along the stream channel from Talbot Road to 76th Avenue West. This assessment will update and expand on prior geomorphic assessments (Pentec, Herrera) to characterize channel `pavements', locate failures, and determine flow thresholds at various locations at which destabilizing scour occurs. Consultant will estimate sediment mobilization through the creek. Consultant will define target flow regimes assuming the channel is left in its current state, and for an alternative condition whereby the weakest segments of the channel would be stabilized to resist scour. Deliverables: 1. QAPP for collection and review of pebble count data 2. Technical memorandum of the geomorphic analysis results, presenting findings and recommending target flow conditions in Perrinville Creek Task 3 - Identify Flow Reduction Opportunities Analyzing data obtained through Edmonds' and Lynnwood's GIS, Consultant will identify areas presenting opportunities to significantly reduce the peak discharge and/or volume of runoff entering Perrinville Creek. Candidate areas will be considered from throughout the watershed, including areas in both Edmonds and Lynnwood. Consultant will conduct field review of the candidate areas to confirm site characteristics for potential retrofit projects. The following characteristics will be used to identify subdrainages within the basin having potential for significant flow reduction within Perrinville Creek: • Tributary drainage area • Subsurface geology • Location within the basin • Surficial soils • Suitable site characteristics (space/grades) Categories of flow reduction improvements may include: Public right-of-way LID/BMP retrofit • Facilitate private property LID/BMP retrofit ExhibitA 3 Perrinville Creek Storinwater Flow Reduction Retrofit Study and Pre -Design Report City of Edmonds / Tetra Tech, Inc. ® Modify existing detention facility storage volume or outlet structure • Surface storage (i.e., parking, street, open space) • New detention facility (including rain gardens in specific neighborhoods) ® Modify existing detention facility to infiltrate • New surface infiltration or UIC facility Consultant will identify locations and alternative methods to stabilize mainstem and tributary stream channels to better resist mobilization of sediment. i)plivorahl(-,c' 1. Technical memorandum prioritizing subbasins and identifying opportunities for significant flow interception and reduction, and identifying stream channel stabilization locations. Task 4 - Evaluate Candidate Flow Reduction Performance Consultant will conduct a screening workshop with the cities of Edmonds and Lynnwood of the flow reduction opportunities (projects) identified in Task 2C. Prospects having fatal flaws or judged to provide limited flow reduction benefit will be removed from consideration. Utilizing the geologic information developed under Task 213, Consultant will apply the BMP Assessment Module in the EPA's System for Urban Stormwater Treatment and Analysis Integration Model (SUSTAIN) to generate BMP performance curves for the various retrofit techniques being considered. The BMP performance curves will be used to quantify the potential flow reduction capability for each of the remaining active projects. The BMP performance curves will be applied to the active projects and incorporated into the watershed model, and the model will be run to assess their combined effects at three locations: (1) the head of the Perrinville Creek ravine, (2) a selected mainstem location along the ravine, and (3) below the Talbot Road crossing. The hydrology will also be assessed at the discharge points to the steeper tributaries that enter the Perrinville Creek mainstem below the head of the ravine. Based on the outcomes of this model simulation, Consultant will perform up to two (2) additional simulations employing different combinations of projects. For each combination of projects simulated, Consultant will evaluate the resulting hydrologic conditions at the above -noted locations. Consultant will also document the estimated reduction in duration of discharges exceeding sediment mobilization thresholds. Deliverables: 1. QAPP for use of BMP Assessment Module 2. Technical memorandum summarizing individual project analyses and estimated hydrologic/sediment mobilization/peak discharge performance of alternative combinations of projects Task 5 - Public Information and Engagement City staff, with Consultant support, will conduct: Exhibit A. 4 PerrinviIle Creek Stormwater Flow Reduction Retrofit Study and Pre -Design Report City of Edmonds / Tetra Tech, Inc. • Three (3) briefings to City Council/committee at appropriate stages of the study's completion • Two (2) meetings with interest groups to discuss the study • Two (2) neighborhood meetings to discuss the study Deliverable: Presentation materials of the project analyses for Edmonds City Council meetings and neighborhood meetings Task 6 - Recommended Flow Reduction Plan Consultant will compile a report documenting the recommended plan of flow reduction/stabilization projects and detailing the collective hydrologic performance, stream system benefits, costs, risks, and other key features. The technical memoranda developed under prior tasks will be incorporated into either the body of the report or as referenced appendices. A final model simulation will be completed incorporating the recommended projects, both with the existing Talbot Road culvert and the proposed replacement culvert. The flow reduction plan description will include: • Hydrologic benefits to stream channel stability and discharge conditions • Anticipated BMP performance of the recommended projects • Channel stabilization in addition to flow reductions to control sediment mobilization • Planning level capital design, real estate, and construction costs • Maintenance requirements/life cycle costs • Permitting requirements and implementation timelines • Potential liabilities (nuisance, flooding, groundwater surcharge, slope instability) Consultant will develop an implementation plan that prioritizes the projects based on established criteria. The plan may include non-structural recommendations such a basin -wide flow control standard at lower thresholds and/or with more restrictive discharge requirements than those in the Ecology manual. The plan will include, as appropriate, "early actions" that the City can implement within a relatively short period of time to demonstrate benefits to the creek. The plan will also identify the threshold hydrologic conditions for advancing the Talbot Road culvert construction. Deliverables: 1. Draft Perrinville Creek Stormwater Flow Reduction Retrofit Study report 2. Final Perrinville Creek Stormwater Flow Reduction Retrofit Study report Task 7 - Project Management, Coordination and Reporting ExhibitA 5 Perrinville Creek Stormwater Flow Reduction Retrofit Study and Pre -Design Report City of Edmonds / Tetra Tech, Inc. Consultant will provide day-to-day coordination and communications with City, direct the Consultant team efforts, monitor project progress against budget and schedule, and report monthly to the City on project status. Monthly progress reports will accompany Consultant invoices, serving as formal status updates to complement the ongoing coordination and updates during the month. Deliverables: 1. Monthly progress reports and invoices ti. Optional Tasks The City shall send a second NTP to the Consultant for the following optional tasks, only after the City successfully enters in to a grant agreement with the Department of Ecology for $188,772 and the parties execute a written Amendment to the parties' Professional Services Agreement, to which this Scope of Work applies. Task 8 - Geologic/Geotechnical Characterization Consultant will conduct records research and geologic field investigations at selected locations to assess the infiltration potential of surficial soils, subsurface formations, and depth to groundwater. Investigations will specifically assess site suitability for infiltration and will be performed in both outwash and till soil areas. Test pits will be excavated where depth to infiltrative soils is less than 10 feet; where necessary to access a deeper layer of till soil, borings of up to 50 feet deep will be completed and logged. Piezometers will be installed in borings to monitor groundwater conditions. At each location site, Consultant will complete geotechnical characterizations of the subsurface conditions for purposes of informing the preliminary design of retrofit projects under Task 2C. Deliverables: 1. QAPP for geologic/soils data collection and interpretation 2. Technical memorandum summarizing results of records research, geologic/geotechnical investigations, interpretations of infiltrative capacities, and geotechnical design recommendations Task 9 - Expanded Stream Flow Monitoring The flow monitoring effort above the Talbot Road culvert that was established at the onset of the 2012/2013 wet season will be extended through the 2013/2014 wet season. Two additional flow monitoring stations will be established prior to the 2013/2014 wet season in the watershed to enhance the calibration of the hydrologic model. The two new stations will be situated at the top of the ravine and within one of the tributary drainages. The resulting flow monitoring data will be reviewed for quality and analyzed to identify where any adjustments to the hydrologic model should be made. Where indicated, the hydrologic model will be updated and re -run prior to finalizing the study report under Task 2G. Deliverables: 1. QAPP for flow monitoring data collection and review Exhibit A 6 Perrinville Creek Stormwater Flow Reduction Retrofit Shady and Pre -Design Report City of Edmonds 1 Tetra Tech, Inc. 2. Technical memorandum summarizing flow monitoring results Task 10 — Pre -Design and Report Consultant will complete the preliminary design of one or more priority retrofit projects selected from the projects identified in the recommended Flow Reduction Retrofit Study report. The preliminary design will be documented in a Pre -Design Report containing: • Executive Summary • Description of design team's qualifications, experience, licensure, and relationship to the City • Description of the problem, and how the project was identified and selected as a priority action • Summary of anticipated project performance and how it will address the identified problem • Site assessment information, including geotechnical characterization • Preliminary project design with plan/elevation/sections, hydraulics, PE stamp, and signature • Environmental review documentation • Estimated project capital costs • Description of facility maintenance needs and responsibilities, along with estimated costs Deliverables: 1. Draft Pre -Design Report 2. Final Pre -Design Report Task 11— Additional Project Management, Coordination and Reporting Consultant will additional provide day-to-day coordination and communications with City, direct the Consultant team efforts, monitor project progress against budget and schedule, and report monthly to the City on project status for the additional optional tasks. Monthly progress reports will accompany Consultant invoices, serving as formal status updates to complement the ongoing coordination and updates during the month. Exhibit A 7 Parrinvills, Creek Storrinwater Flow Reduction Retrofit Study and Pre -Design Report Exhibit B - Budget Perrinville Creek Stormwater Flow Reduction Retrofit Rate 229.96 137.76 1 133.46 ' 1 109.95 141.99 77.59 119.32 155,01 � 58,84 Labor Subconsultant All Other Direct Costs Pre -Design Rol ;Go Hydrologist I ! aMorlmh Sir GIS Prin�lppirs) ITLI�) T.� Cost Sul Su Z.sI ; C.1 . Total Base Budgetby Project Budget - Grant Application N Fishc, Templeton Kopp H�... B� Hammond T=1 Keg., ? T.I.] i Travel VNc Costs Task I. BASE TASKS Task I - Define Current Watershed Hydrology 262 241 16 ------------ 4 4 ;F 36,936 Data compilation (Edmonds, Lynnwood, other) Subbas[n delineation & characterization 24:. 40 32 i 40 1 Hydrologic model construction i 4C:. Existing flow control facilities in model 16; 24 ........ . ....... --------- Ca€lhrate to stream flow data ........... ... ... .... Task memorandum and review with both cities 2 8, 16; 2 Task2 - Define Target Conditions 92 12,721 - - - - --- - - Creek channel reconnaissance + pebble counts �2 locations) 1212 � � .... ..... . Substrate armoring + erosive flow threshold estimates 2� SeAterjl transport estimates -- - -------------------------------- Target conditions (fish passage, flooding, sedimentation) ------- 112 Br. -- -- ------ 8 ............. ................ ---------- T Task —memorandum 81 81 2 Task 3 -identify Flow Reduction Opportunities 110 89 1 21 1 11 '17,525 Identify subbasins with significant flow reduction potential Identify candidate project locations in each priority, subbasin 161 16 Assess opportunities for flow interception/reduction161 _sign'fioant Task memorandum and review with both cities 2 81 9 2 -' 40 Task 4 Evaluate Flaw Reduction Per€oanance 159 0 Primary screening with City 2 a 1 41 _23,370 Quantify flow reduction capability for individual pro 4 - — — — — - ... .. . ... ... Zses-s-tycriciri performance with projects in place (4 simulations) 48 Estimate reduction Tin sediment transport/depos[tion 2. --------------------- -- Estimate flood flows in lower reach ------- --------- --- -- -- --- — --- -- -- ---- --- -- - - --- W - ---- ----- --------- Estimate hydraulic conditions at Talbot Road crossing 4i Task memorandum and review with both cities 21 24; 8 2 55 4 interest group meetings (2) a 8: 2 BO Councd _B­fiUs (3) ""meetings 12 .......... . ......... 80 ia­ l 6neighborhood" (2) 21 80 Task 6 - Recommended Flow Reduction Plan . ... . .... ......... . 422 8 241 20 Select recommended projects ...... .. ......... ­­- -- Capital, O&M, real estate costs .......... Performance estimates (hydrologic, sediment, flooding) 8 81 36: 8 4 Prl�ritize projects and assemble implementation plan h2 .... ... .... .......... ... ..... .. ... ......... .... .. .... Draft report 12 401 24 40 i I Review with cities and finalize report 8 321 4 20 Task 7 - Project Management, Coordination, Reporting 105 0 Monthly monitoring, invoicing, progress reporting W e iily �­o;�;.u_n_k.a_i iii T _C0._0. r� 2g i SUBTOTAL, BASE TASKS I 135 334 287 86 40 82 100 —0 139 12051 20 i6 0 361 399 182,107, Page 1 of 2 Perrioville Creek Stormwater Flow Reduction Retrofit Study and Pre -Design Report Exhibit B - Budget Perrinville Creek Stormwater Flow Reduction Retrofit Study & Pre -Design ProjeetBudget- GrantApplication Rate 229.96 137,76 133.4fi I 109.85 1 141,98 1 T7.59 119.32 155.01 56.84 Labor Subconsultant AESI Other Direct Costs Total Base costs Budget by Task ROIe Name Aral Mgr Schaefer Pro] Engr Hydrelagist Geomorph Fisher Templeton Kopp Sr GLS Hansen GI5/ cnoo- Baines ❑sgn tngr "-MenJe'7- Cleland sepa Kirchner Prof admen Hammond Total Adnd jhrsj Stair{hrsj Task Cost i Subrons Koger ' Tetalhrs cosr I, cast Travel Misc. tl. OPTIONAL TASKS Task 8-Geologic/GeotechnicalCharacterization j 0 56 16 40 $ 89,943 Terhnicai Memorandum 50-foot drilling with well completion 9500 JlC test well to 65 Feet plus flaw testing 32000 E 5 exploration pits (1 day) with 1C vector locates Pilot infiltration Test (1 day) 13000 11000 Vector ,xp;vNtion (1 day) 13000 Task 9 - Expanded Stream Flow Monitoring 8! 14 g 46 '. 0 $ 27,417 Establish 2new stations Collect data, analyze & report .40 20,000 Re -calibrate model 16 f Task 10-Pre-Design Report 1 4 16 333 4 20 $ 53,701 Survey & Base Map Hydra ulio Design 5,000 SEPA DNS+ permltting plan—--_,.-,_..,.,..•_.................,_.—"".`. _„____,_,._.._._..�..,._.._.._,.._,.--'-.—_'--'-. 5CU. Cost Estimate 16 B Draft &Final Report 2 40 8 12 Task 11-Additional Project Management, Coordination, Reporting 15 79 24 0 $ 11,914 Monthly monitoring, Invoicing, progress reporting Weekly communications +coordination SUBTOTAL, OPTIONAL TASKS 20 40 40 42 0 0 68 124 86 20 56 4S81 20 56 78500 761 40 25,000 $ 192,976 TOTAL, BASE+ OPTIONAL TASKS Hours 175 3741 M 99 40 ISO 224 89 195 1663 40 72 78500 112 DL+G}i $40,242 $51,5231 $43,909 1 $9,567 $5,579 $11,538 $26,727 $13,641 $11,474 $214,500 $7,4D0 $7,560 $78,500 1 $93,460 $439 1 $25,000 1 5333,399 $ 365,083 Total Tetra Tech Direct Labor +OH1 $214,500 Fee on Labor @ 12%I $4,740 Direct Cost Subconsultants i $93,460 ^- Me . rkup on Subs 6 5% $4,673 ....,.-.,_ ...... ._._..., _. _. _,. ....._._ _. ._-_.— ___,. _,._, Total Other_ Direct Costs Markup on ODCs 1---,._,._.5% $25,439 ...... ._..�.............. Total Consultant ControctAmount l $ 365,084 Page 2 of 2 AM-5763 14. City Council Meeting Meeting Date: 05/21/2013 Time: 5 Minutes Submitted For: Jerry Shuster Department: Engineering Committee: Parks, Planning, Public Works Submitted By: Megan Luttrell Type: Action Information Subiect Title Authorization for Mayor to sign a Grant Agreement with the Department of Ecology for $188,772 to conduct pre -design services for the Perrinville Creek Stormwater Flow Reduction Retrofit Study. Recommendation Authorize Mayor to sign the Grant Agreement with the Department of Ecology. Previous Council Action On May 14, 2013, the Planning, Parks and Public Works committee reviewed this item and recommended it be placed on the consent agenda at the May 21, 2013 Council meeting. Narrative The City of Edmonds has $200,000 allocated in its 2013 budget to perform a watershed -based analysis of stormwater flows and to develop alternatives to reduce the flows (including Low Impact Development retrofits) in the Perrinville Creek watershed. This grant will allow the City to move the project beyond the analysis stage and into the predesign phase, thereby accelerating retrofit of the watershed. This competitive grant was provided by Ecology's National Estuary Program, Watershed Protection & Restoration Program. The primary goal of this project is to reduce flows in Perrinville Creek, a tributary to Puget Sound, by reducing stormwater runoff. The flow reduction will provide multiple hydrologic and biological benefits to both the Creek and Brown's Bay in the Sound such as: allowing for the replacement of an anadromous fish barrier culvert, reducing erosion and sedimentation that is impacting aquatic habitat and City infrastructure, and reducing the amount of pollutants in the aquatic environment. Fiscal Impact: The original project can be found in the Council -approved 2013-2018 Capital Improvement Plan. The City's 2013 approved budget has $200,000 approved for this project that includes consultant and City staff time. The additional $188,772 will be added to the project budget to cover the added scope items for the pre -design studies. Perrinville Creek Watershed Map Attachments Form Review Inbox Reviewed By Date Engineering Robert English 05/16/2013 11:05 AM Public Works Kody McConnell 05/16/2013 11:28 AM City Clerk Sandy Chase 05/16/2013 11:41 AM Mayor Dave Earling 05/16/2013 01:46 PM Finalize for Agenda Sandy Chase 05/16/2013 02:10 PM Form Started By: Megan Luttrell Started On: 05/15/2013 03:03 PM Final Approval Date: 05/16/2013 PERRINVILLE CREEK WATERSHED MAP Legend - Streams Roads Perrinville Basin City Boundary s Puget Sound , i m Talbot Road C� Crossing CITY OF EDMONDS „1 CITY OF LYNNWOOD stir 1-1 i i h ' C111- � E - IhITY OF EDMONDS i CITY i LYN NVI �► i I i ._ I tDA -- - -i i 168Th St SW " CITY OF r EDMONDS N r �r U' a CITY OF < LYNNWOOD 00 r- N ~ 196Th St SW 0 1,200 2,400 Feet k c to d a' 180Th St 200Th St SW 204Th St SW AM-5759 City Council Meeting Meeting Date: 05/21/2013 Time: 30 Minutes Submitted By: Carrie Hite Department: Parks and Recreation Committee: Parks, Planning, Public Works Type: Action Information Subiect Title Park Levy Exploration Committee Recommendation 15. Recommendation This agenda item is being forwarded to full Council for discussion and consideration of adopting the resolution. Previous Council Action City Council received a presentation on the formation of a Metropolitan Park District on March 27, 2012. The Council requested the Finance committee to work with staff to formulate a plan to explore a MPD. The Finance Committee met on April 10th, and decided to appoint Council member Frank Yamamoto and Council member Diane Buckshnis in a lead role to engage the community to explore this option for Edmonds. Council received a report and recommendation from the MPD Exploratory Committee on July 17, 2012, and decided to request the Exploratory Committee to continue its work, but not to put it on a ballot in 2012. Council received a report and discussed this committee's work at the Council retreat in Februrary 2013. Council member Yamamoto committed to reconvene the Exploratory Committee, discuss the merits of forming and MPD or exploring a Park Levy, and bring a recommendation back to Council. On May 14, 2013, the Finance Committee discussed and is forwarding to Council for discussion and consideration. The Parks committee discussed and Councilmember Buckshnis referred this to the Finance Committee for discussion. Councilmember Johnson referred this to full Council for discussion. Narrative Council member Frank Yamamoto and Council member Diane Buckshnis recruited 40 people to serve on an MPD exploratory committee and formalize a recommendation for City Council prior to the August ballot deadline. The MPD Exploratory committee met in May and June to research, ask questions, talk to other people in the community in order to measure the merits of the formation of a MPD for Edmonds. In addition to the committee, Council members Yamamoto and Buckshnis, and city staff Hite and Hunstock delivered several community presentations, and sent information to the media about the MPD. Upon careful consideration, the MPD committee recommended to the City Council that they consider placing the MPD on a future ballot, for an Edmonds only service area, and governed by the City Council. The committee also recommended that they continue to explore this and other options, and come back to Council with a recommendation on the timing and level of a ballot measure. The committee thought it was too soon to put it on the November ballot. Council member Yamamoto, lead for the MPD Exploratory Committee, in consultation with staff, discussed this at the Council retreat in February 2013. The Council charged Council member Yamamoto and staff to continue exploring the merits of forming a Metropolitan Park District or a Park Levy with the Exploratory Committee. The committee reconvened and discussed many options. The consensus of the committee was that although the MPD is appealing, and makes sense for Edmonds, they did not think there was enough tolerance in the community to vote in an MPD at this time. The committee also considered the priorities in the strategic plan, and had several discussions about the need to prioritize street overlays. Since the strategic plan demonstrated a high priority for both streets and parks, the committee wanted to ensure there were funds for both. The committee is recommending a $2 million, 3 year Park Levy Lid Lift, to be voted in November 2013. They are also recommending that any unburdened funds that are a result of the Park Levy be dedicated to street overlays. They are also interested in having the Exploratory Committee continue its work toward an eventual goal of establishing a Metropolitan Park District. Two representatives from the Park Exploratory Committee will be present at Council to introduce the recommendation, the resulting resolution, and the Parks funding options. In this packet are materials that were used by the Exploratory Committee to inform their recommendation. In addition, the contact list of the members of the exploratory committee is included, as well as sign in sheets from all of the meetings. Attachments Park Levy Options Park Lew Lid Lift Resolution Original Press Release re: Committee formation MPD Committee Meeting Sign in sheets MPD Presentation MPD FAA's MPD Comparisons MPD Q&A MPD News Article MPD/Parks Levy Pros/Cons Strategic Plan and Parks Minutes 3.5.13 Minutes 3.18.13 Minutes 4.08.13 Form Review Inbox Reviewed By Date City Clerk Sandy Chase 05/15/2013 01:21 PM Mayor Dave Earling 05/16/2013 09:52 AM Finalize for Agenda Sandy Chase 05/16/2013 10:06 AM Form Started By: Carrie Hite Started On: 05/15/2013 09:36 AM Final Approval Date: 05/16/2013 Park Levy Options 2013 FUNDS Levy REET 2 Impact GF Impact Notes Restore 2012 cuts $ 80,000 These would be restored, so would 2013 cuts $165,000 not create a savings in the general fund Retain Flower Program $150,000 $150,000 Yost Pool, Ops $85,000 $85,000 Yost Pool, Capital $120,000 This is a new subsidy Cemetery $35,000 This is a new subsidy Beach Rangers $62,000 $62,000 Seasonal Labor $35,000 $35,000 Maintenance and ops $218,000 $218,000 Capital $750,000 $750,000 This will save $ in REET 2 Enhance Deferred Maintenance: Restroom Improvements $40,000 Play structure upgrades $100,000 Pathways/trails upgrades $45,000 Citywide turf upgrades and drainage $60,000 Tree maintenance/pruning $15,000 Tennis Courts/bball crt upgrades $25,000 Park entrances/signs $15,000 Total $300,000 Total $2,000,000 $750,000 $550,000 1.31VI could be used for gf balancing and street overlays Park Levy Options 2013 RESOLUTION NO. A Resolution of the City of Edmonds, Washington, regarding submission of a Park Levy ballot proposition for the general election of 2013. WHEREAS, in April 2012, the City Council called for action to form a Metropolitan Park District Exploratory Committee, and appointed two Council members to lead this committee; and WHEREAS, the City Council received a recommendation from this committee in July 2012, and requested this committee continue exploring Park revenue options for the City; and WHEREAS, this committee has met several times and has decided to forward a recommendation to City Council in the form of a Resolution; and WHEREAS, the City recently adopted a strategic plan, which included a wide range of community input, and demonstrated strong citizen support and priority for Parks and Recreation services; and WHEREAS, this strategic plan also demonstrated a high priority to create a mechanism to fund street maintenance and overlays; and WHEREAS, this committee recommends the City Council adopt the following resolution; NOW, THEREFORE, THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The City Council intends to adopt an ordinance to submit a Park Levy Lid Lift ballot proposition not later than August 6, 2013, for submission to the voters in the November, 2013 general election; Section 2. The Park Levy Lid Lift ballot proposition is intended to raise $2,000,OOOper year for three years commencing in 2014 and ending December 31, 2016. The ballot proposition will require that the Levy funds be used for restoring, retaining, and providing for capital expenditures for the City of Edmonds Parks, to be more fully defined before the Park Levy Lid Lift ordinance is adopted; Section 3. If the Levy Lid Lift is passed by voters, the City Council will revise the REET 2 policy to dedicate all revenue generated by REET 2 to street overlays during the three years covered by the Parks Levy Lid Lift. Section 4. If the Levy Lid Lift is passed by voters, the City Council will dedicate any unburdened amount of the general fund, as a result of this levy, to street overlays during the three years covered by the Parks Levy Lid Lift; Section S. If the Levy Lid Lift is passed by voters, the Metropolitan Park District Exploratory Committee will continue to investigate and explore the establishment of a Metropolitan Park District and provide its recommendation to the City Council prior to the 2017 expiration of the Parks Levy Lid Lift. RESOLVED THIS DAY OF , 2013. Press Release City of Edmonds Movor David O. Earlina .(Oe 1 S9%J For Immediate Release: April 18, 2012 To: City Council The Edmonds Beacon The Edmonds Enterprise The Seattle Times The Everett Herald My Edmonds News Edmonds Patch Edmonds KOMO edmondseditor@vourbeacon.net mwilliams@heraldnet.com newstips@seattletimes.com mwilliams@heraldnet.com teresa@myedmondsnews.com riffzv@comcast.net susieberesford@hotmail.com Contact: Carrie Hite, Parks, Recreation and Cultural Services Director, carrie.hite(@ci.edmonds.wa.us. 425-771-0256. CITY SEEKS CITIZENS FOR METROPOLITAN PARK DISTRICT EXPLORATORY COMMITTEE (Edmonds — WA) The City of Edmonds is seeking interested individuals to participate in the exploration of forming a Metropolitan Park District ( MPD ) in Edmonds. The positions are non -paid, volunteer positions. All participants must be a registered voter, and a resident within the city of Edmonds. This MPD Exploratory Committee will be charged with gathering and interpreting information about the pros and cons of a Metropolitan Park District ( MPD ); explore goals, issues, needs and priorities of Edmonds Parks and Recreation system; direct public outreach strategies such as citizen surveys and town hall meetings and prepare conclusions and recommendations for Council consideration. This Committee will meet over the months of May and June, and be prepared to make a recommendation to City Council in July. If City Council were to consider placing this on the November ballot, it would need to be filed in August. The first two meetings have been schedules as follows: May 7th: 6:00-8:00 p.m. Library Plaza Room, 2nd floor, Edmonds Library May 23rd, 6:00-8:00 p.m. Library Plaza Room, 2nd floor, Edmonds Library Interested residents of the city of Edmonds may pick up an application at the reception desk in the lobby of City Hall located as 121 5t" Avenue North, Edmonds, or may download an application from the city website (www.ci.edmonds.wa.us). Deadline for application is 4:30 p.m., April 27, 2012. Contact Group Name: MPD Exploratory Committee Members: Alex Araujo a.araujo@frontier.com Barbara Chase bfchase@gmail.com Barbara Tipton barbaratipton@gmail.com Bea O'Rourke bjorourke2@frontier.com Becky Tilbury becky.tilbury@gmail.com Bob McChesneybmcchesney@portofedmonds.org Bob Rinehart Rines54@comcast.net Bob White margebob@comcast.net Brian Harding hardingb@edmonds.wednet.edu Bruce Witenberg bpwatty@msn.com Buckshnis, Diane diane.buckshnis@ci.edmonds.wa.us Careen Rubenkonig grinchrubenkonig@msn.com Charles Day cdday@comcast.net Christi Flynn christiflynn@comcast.net Craig Cooke Craig@pacificrimtalent.com Darrol Haug dkhaug3@msn.com Diana White diana.whitel@comcast.net Dick Van Hollebeke dickvanh@hotmail.com Don Hall HaIIDB12@gmail.com Ed Peters PetersE@edmonds.wednet.edu Edward Peters peterse@edmondswednet.edu Evelyn Wellington evewell@msn.com Farrell Fleming execdirector@scscedmonds.org Hunstock, Shawn shawn.hunstock@ci.edmonds.wa.us Janice Noe janicenoe@comcast.net Jerry Fireman jfirel5@comcast.net Jim Metcalfe captainjimmetcalfe@gmail.com John Quast jntq@comcast.net Katy Araujo katybaraujo@gmail.com Kristiana Johnson Kristianaj@msn.com Laura Spehar edmondsbwh@gmail.com Lisa Conley cometconley@comcast.net Liz Windgate lizwindgate@gmail.com Melissa Johnson missyinedmondsl@yahoo.com Michael Kealy mkealy@windermere.com Phil Lovell philov@comcast.net Ray Bachmann raybachmann755@yahoo.com Ron Wambolt rrwambolt@msn.com Rose Cantwell RC—well@comcast.net Todd Carlson todd.mickel.carlson@gmail.com Yamamoto, Frank Frank.Yamamoto@edmondswa.gov Metropolitan Park District Exploratory Committee May 7, 2012 Name Email Address Phone Affiliation 0� le 1 ova ` O v c�,d";4e- CC 1I'�e74�erj �Nc�f"Ey��S/I,crr 87L��&f�rc'No►rh� `�15-6?Z-�+lo`f/ L�8�a►'1�S 1 ^ K/ KZ r liltf�f �1,��•S,sc„�k � �Jri-4c�w•.-�( ��( \ ���-72Y ' % m G°lfs %• IJe i S' ( Z 0 -� m vvds BI w 1 1 04Z.-Club /ems 1 yz R V W1 v t, C- o 6c"GAs, Metropolitan Park District Exploratory Committee May 7, 2012 Name Email Address Phone (Filiation v J l n ' c , CI sG� 1c ao� -a�a S , 2-0z.4 (vS f-1/ P i , �' i� JG !�[k ) S�z Z , - C"ir - r I �'Vi \V avfhGA,� cam S 30 p i s Tic' 1JZ)22 5o j Alo sag [07V A- ,S3 ® Co N1 Q'� � r'L , a 3 0�7t--T7 P- CJ2A s C,,— L/ fq �q �cc(1j r �or� �jciV ct i �7�i1(� m ,�. co rw1 L4 25 72—to, (c % 14 Lzk NO Metropolitan Park District Exploratory Committee May 7, 2012 Name Epiail Address ,,�, Phone Affiliation 10L Y -�•rf� -�:773 L� 0 Z74-25= `W-775 OZz j G�t /► (� co.vte�Cc: � � cc a� 6RCc c/�'lzu.•� e � qsr �f Z�-7 S-3z� . ��54�c s r, u 27 s rJ l�, �" -774 -23 �`C'`(�� � ex,cc BSc• c� �- � �v e�-S lLxv 9L.c�zq� ��5� ►erci; J-A G� IV,�� nicDe h J1�9, 3'a��s NO�1 q) 77 f k" Arau 0 a m Lt io (PP qivv,,rJ r-ou Uv U :P: Metropolitan Park District Exploratory Committee May 7, 2012 Name E it Address Phone Affiliation �'1 .� ����,�„�`� �'�_,o -,ems-Z-,� �a �= _' � �,ag't :,tg''` •�:r �'� � -cif 'r-��� g� rr- -s �.,x"` Metropolitan Park District Exploratory Committee May 23, 2012 Name Email Address Phone Affiliation - 7 - LX e.'r�rS�d' -tc=c_ z.' • L �J c.9c�f'F ohs►? • Gcr✓ ?25' rd ". , �f2s -b%Z--vb�fr ct-�- i2�iG 'zl V Metropolitan Park District Exploratory Committee May 23, 2012 Name Emaj Address Phone Affiliation tj ". 2-CH$ Zs 3 0+ &- '7C{� A�f�L i C' it , J, a ! �1 C�� ��� �t 37 t mad • G YY� S �v 06 7z(c5b7 � , 1 Metropolitan Park District Exploratory Committee May 23, 2012 Name Email Address Phone Affiliation c� l FkAG AKo4I 4 o - 57 i. . Pa*-ked 778 -- j 96 d C 1s Metropolitan Park District Exploratory Committee June 25, 2012 Name Ema Fhone Affiliation 1A -Address cjq(�Y, CUP C� f towctl 7z, +-Oki CLV- (i R-�k_st scd li,�du �Wlrvuy ccyy "C _jla Z-L C'LIA7 17 V_ 7 Z-n4c,.\ :,7 (Jr /,W i_ Ii Z�5_ -b3_'C 0 211 L 1 YV3-,> AN d Metropolitan Park District Exploratory Committee June 25, 2012 Name Email Address Phone Affiliation : 'V l 60,4 I CAW1 ANN �CQ► ®(o TcI( 7 r7V? �tj)c-� �V Rap Metropolitan Park District Exploratory Committee March 5, 2013 Name Email Address Phone Affiliation W�11 /-,, I '27�7— r - 26vzll *I i� .�:.0 G � '�/ � / �C' h JQ V �i ✓a.( /`3 �✓ S L � (°k' � ' � U ' RO w �aL� .FZRvJ i�o�Tc� M-W, ec �3� v arT 3a aS-�76-63ot t u\^, fAcAu k a LA vvvi r yI�'�- i l I ( Z -7 C-46JA) 'T> rz (_ C a �-� `f ZS 7 7 / %/r ��A,;- v r' /n, X(41 6 0 A I, ry Metropolitan Park District Exploratory Committee March 5, 2013 Name Em 'I Address P one Affili tion wfr .�- �'" el w f 2-() G$ ZS iq3l - '1l U Metropolitan Park District Exploratory Committee March 5, 2013 Name Email Address Phone Affiliation 115 2/f��i2�t r2 ��JL�' S C Cd�rv�,if ll,�� 2j 2� S�� ORl,GE� ' E.)►'�'�on>O LVA 1 02 �F2 -7 7�- 23 Sd C �f%fl'V&L jJ 13�i Q� /t rc� ..i r .✓ �✓ w� rc r - e/ G '� - 78�.)6 q 2T 0/ � j ,c�_ ( 01 le I/�� 1 Y� �'L�i - d /, «I� l�iQ�1/ t-F l / ,�d�"' G� (i' Ci / �S / C� riG �-u�el� Biel-�i� 5�s�e►^-��c �or►.c�c- Y Metropolitan Park District Exploratory Committee March 18, 2013 Name Email Address Phone Affiliation f� Y I Le M -zizf 1 �} r U e� W.7 r [� r I V tc{ C i TZr '✓f r tLLti' C r S°�2S I`Zti�fG�c. Lgne cf1 -b72 -c���i j p C ,I-1 u) Ar G&TT- M5 a , dO 5 3 0 VA- -rni/ ST rT 3 o . NO �jrAA VT N � ¢' �� G �/7� (► A vvte+,eu CG/l/%�• �L'�l/ k?t C�Y�% 7rZ �� � „�,. ��4CXL �,f cP '' D-20 .v L � (� � �-.- r�yC- ZZ�i� `�Z � 7 7/ � �hzu- 8 CW�t il-44507 )U 2S-? 76, 23 S), Cktµc&�Z, 1UA1 e-veC 1(,: I//)l511 Metropolitan Park District Exploratory Committee my-,j 6, V' Name Email Addresfs Phone Affiliation 2 -7 6 -j� CND"6e.. l .r ra 6LCOL +0r) barba(%&1 bf) Or,miq IN. S�'�LG ISSN Qom t- zs-z- ,� U#k6a-r MsW,cok 53 -6501 rqcc L,1) 4-e.,6L— V!.ce E .►,i<nb�. / Ccr �% L S M ti.licm� Lc. ✓i C Gt2rG71-c(,y( fDlZ Lv✓ ol�_ o ��c ca ?¢Zs r� 4�s'7�7-�� 1 13, v ( �a c�� 3�G�shG.� 1 L 3G N� � h l� , s�2v z S- �74`-7700 `/ rumA F'%A7100 II (j f�lt�f� METROPOLITAN PARK DISTRICT Aii Purpose A Metropolitan Park District may be created for the management, control, improvement, maintenance, and acquisition of parks, parkways, boulevards, and recreational facilities. Advantages of an MPD Boundary is Flexible May include both City and County jurisdictions. Governance is Simplified City Council or County Council or combination may govern the MPD. o Simple majority vote. Levy up to $0.75 per 1,000 AV o Further up the list of junior taxing districts. o Permanent! &AM Current MPD's o Tacoma (1909) o Fall City (2009) o Pullman (2002) o William Shore - o Si View -North Bend Clallam County (2009) (2003) o Des Moines (2009) o Bainbridge Island (2004) o Normandy Park (2009) o Eastmont -Douglas County (2004) o Shelton (2010) o Key Pennisula (2004) o Village Green (2010) o Peninsula (2004) o Tukwila (2011) o Greater Clark (2005) o Orcas Island (2011 ) MPD Options Regional Local General Purpose Special Purpose c� Governance: City council or Board of Commissioners City Council Charge Explore a local, general purpose Metropolitan Parks District, with City Council as authorizing board. Formation of an MPD MPD's may be proposed by local government resolution or by citizen petition. Resolution - each local government with all or part of the MPD within their jurisdiction must vote to put it on the ballot. Petition - 15% of the registered voters in the proposed MPD area must sign. If in more than one county, the petition is submitted to the county with the largest area within the MPD. EXAMPLES Why was Pullman Formed? City facing a $1.7 million shortfall for calendar year 2003. c Unable to sustain Parks and Rec Department. o Parks and Rec utilizing a large portion of the General Fund Budget. Pullman MPD Formed in September 2002 City Council serves as Board Levy rate of $0.39/1,000 A.V. Well Supported • 60%Approval A u�° Orcas Island Petition of the people to support high quality of life "A parks and rec junior taxing sign of a responsible, healthy community that provides vital for children — and adults" Formed in 2011 district is a programs Bainbridge Island Spurred by Rotary First adopted in 1965 as a district, to save the swimming pool Converted to MPD in 2004, for general purpose. MPD Tax Authority MPD's are junior taxing The hierarchy is: Library Hospital Fire MPD Port EMS ✓ Park & Recreation ✓ Flood ✓ Cemetery ya What could be included? General Fund $2,164,282 Includes Yost, flower program, park maintenance, recreation, Frances Anderson Center, Senior Center, Beach rangers, etc. Levy rate: $0.38 per $13000 of assessed value, for General Fund programs For an average home of $337,300 in value, this is less than $11 per month. What could this include? Parks Dept. Cemetery Fund REET 2 Park Capital REET 1 Debt Deferred Maint. Senior Center 2011 Act. $251645282 $25,000 $600,000 $214,000 $300,000 $60,000 Levy rate .38 <.01 .11 .04 .05 .01 Levy Rate Total levy rate from all: $0.59 Maximum allowable levy: $0.75 Difference: $0.16 Principal amount of debt that could be funded with difference: $12.1 M CN CD E r-- ta ta � cn U IM 0, U � cn O Metropolitan Park District FAQ City of Edmonds May 2012 What is a Metropolitan Park District: It is a junior taxing district that Cities, Counties, or dedicated area of citizens can form to pay for Parks and Recreation services. What other communities in Washington have formed MPD's and how are they governed ( Council or Board of Commissioners?) 1. Bainbridge Island MPD, founded 40 years ago, over 1500 acres, 90% of which is protected open space, 5 Elected Board of Commissioners, 6 year terms without pay 2. Des Moines MPD (Mt. Rainier Pool), created 11/2009, same boundaries as City limits, 5 Elected Metro Park Commissioners 3. Eastmont MPD, created 5/2004, 44 acres of parks & 7 miles of Columbia River waterfront asphalt trails, Park Board members elected for 6 year terms. There are 5 elected board positions. Every 2 years elections are held. Positions are staggered at 2 year intervals. 4. Fall City MPD, created 2/2009, governed by 5 elected commissioners 5. Greater Clark Parks District, created 2/2005, governed by Board of Clark County Commissioners; also 30+ citizen advisory committees provide input. District provides funding for maintenance, operations & construction of 30 new neighborhood parks, 5 new community parks, 7 miles of new walking trails & an additional 41 sports fields. 6. Key Peninsula MPD, created 5/2004, 25 miles long and 5 miles wide at widest point (65 sq. miles), Board of Commissioners — 5 members 7. Normandy Park MPD, 11/2009, 100 acres of park land — 6 major parks, 2 of which are low intensity nature preserves. Also, 1 rec center and several mini parks, Board of Park Commissioners, 7 members appointed for 7 year terms 8. Orcas Island P&R District (OIPRD), 5 Elected Commissioners, 4 year terms each, except positions 1 & 3 have 2 year terms. 9. Peninsula MPD (PenMetParks), 5/2004, 585 acres on the Gig Harbor Peninsula, Board of 5 elected Commissioners, Six year staggered terms 10. Port Angeles /William Shore Memorial Pool MPD. Boundaries are City of Port Angeles and Port Angeles School District. Governed by board composed of members of City Council and the County Commissioners to serve ex officio as the Board of MPD through selection of 1 or more members. 11. Pullman MPD, 9/2002, Governed by City Council 12. Shelton MPD, 4/10, same as City boundaries, governed by the City Commission serving as ex- officio Board of Directors 13. Si View MPD. 2/2003, 27 square miles (17,310 acres), 5 elected commissioners with staggered 6 year terms 14. Tacoma MPD. 1909, 5 member Board of Park Commissioners with 6 year staggered terms 15. Tukwila Pool MPD, Same boundaries as City of Tukwila, governed by City Council serving as the Board of Commissioners in an ex officio capacity. 16. Village Green MPD (Kingston), 8/10, 5 member Board of Commissioners elected at large Which communities in the state have put an MPD on the ballot that failed? Unfortunately we do not know how many may have been proposed and failed to pass. Since local elections are done county by county and there is no place that information is collected on a statewide basis. What is the RCW that allows Metropolitan Park Districts? RCW 35.61 authorizes cities, counties or a combination of both to form Metropolitan Park Districts by majority vote. This RCW is quite lengthy, and can be found by this link: http://apps.leg.wa.gov/rcw/default.aspx?cite=35.61&full=true#35.61.001 What is the net expenditure amount needed to provide the same level of service as today? $2,164,282. What is included in the $2,164,282? Yost pool operations, recreation programs, discovery programs, athletics, day camps, fitness, gymnastics, Meadowdale preschool, Parks maintenance (mowing, bed maintenance, leaf removal, trash, restroom maintenance, equipment repair, irrigation repairs, backflow testing and playground, turf management, etc.), parks administration. What is the total scope of what's in parks and recreation. 1. Park Maintenance includes 11 FTE's, and several seasonal employees that maintain 146 park and city areas, spanning close to 345 acres and 20 facilities, and includes 133 seasonal flower baskets, a cemetery, underwater dive park, and Yost pool. Maintenance duties include turf mowing, trimming, edging, aerating, fertilizing, filling, ballfield maintenance, trash and litter pick up, restroom maintenance and repair, flower program, leaf maintenance, playground inspection and repairs, landscaping, bed maintenance and pruning year around, sprinkler installation and repair which includes parks plumbing & drinking fountains, Yost Pool maintenance, parks equipment repair, such as various types of lawnmowers, weed eaters and chain saws and other small gasoline and diesel equipment, picnic table & bench repairs, walkways & pathways cleaning and repair, park and city building parking lot maintenance, park sign maintenance, responses to vandalism, street tree pruning & maintenance, city wide park trail & pedestrian foot bridge maintenance, staffing for community events ( Arts festival, 4t" of july, Wenatchee Youth Circus, Egg Hunt, Taste of Edmonds, Holiday decorating and lighting and other small events). Recreation includes providing close to 3000 classes per year with 50,000 people participating in these classes. It includes operating Yost Pool, Frances Anderson Center, and Meadowdale Clubhouse providing a comprehensive aquatics program, environmental education, athletics, fitness, gymnastics, preschool, day camps, general recreation programs, and special events throughout the year. The Recreation program also manages the business operations for the Parks Department, including facility rentals, concessions, instructor contracts, city wide special events, class registrations, website maintenance, marketing, etc. Administration includes oversight of all services, policy and strategic planning, capital projects, Department and City wide leadership, promotion of economic tourism and development, oversight of five citizen boards/commissions. What is on the deferred maintenance list? The deferred maintenance list for parks was created after a thorough analysis of the condition of the current park system. This list would be an ideal level of service needed to maintain the park system without adding longer term costs because of deferred maintenance issues. The cost estimate is $300,000 per year. This includes ongoing play structure repair and replacement, city wide restroom improvements, replacement and updates at park entrances, gateways to the city, city wide parking lot and asphalt pathway improvements, city wide upgrades of turf and drainage, replacement of turf and soil at several ballfields, tennis court and basketball court resurfacing, park amenity maintenance and replacement (Le garbage cans, landscape, picnic tables, benches, etc), tree maintenance. What is in the Capital Improvement Plan ( CIP )? An average of $600,000 per year for the next five years is budgeted for various parks capital improvement projects. These include City Park revitalization, Mathay Ballinger Park playground replacement, former Woodway High School field development, Yost pool boiler replacement, Yost pool slide addition, Marina Beach Park playground replacement, Dayton Street Plaza completion, Upgrades to Civic Stadium fields and campus, Edmonds Marsh feasibility study and revitalization, city wide beautification, and sports field upgrades. What is in the Capital Facilities Plan ( CFP )? The City's CFP seeks to identify longer range plans for facilities for the City of Edmonds. Currently, the Parks CFP identifies the need for a new Aquatic Center, Civic Playfield acquisition and/or development, Former Woodway High School development ( this is also in the CIP, because we are starting to set aside funds for the future development), and a Parks maintenance facility. If the MPD is successful who hires/fires Parks Director? The Parks Director will still report to the Mayor who will do the hiring/firing. All Parks and Recreation services would be provided by the City to the MPD. The MPD Board (City Council) could certainly have input on the hiring selection as well as input on regular performance evaluations, but ultimately these items are the responsibility of the Mayor until/unless the MPD hires its own employees. If the MPD is successful who does the budget? The Parks Director prepares the budget, submits it to the Mayor, and the Mayor presents it to City Council. At that point it is the Council's budget to modify as it sees fit (this is the same as the City budget). Can the MPD decrease if the economy gets better? The MPD can always, at any time, levy less than what it currently does and less than what it is enabled to levy based on the ballot language that voters approved. If we vote in .38 or .59 and it needs to be increased does it have to go back to a vote? The process is the same as for the City. The levy can increase by any amount in order to capture the 1% increase in total revenue. For instance, if assessed valuation in Edmonds drops by a significant amount (10% or more), the levy rate could increase by a significant amount in order to capture the 1% increase in total revenue. The 1% limit is on total tax collections, not on the levy rate. The only difference between the MPD levy and the City levy is that the MPD will always be limited to $0.75 per $1,000 of AV, and will also be limited to the amount included in the ballot language that voters approved. If the MPD needs to increase revenues beyond the allowable 1% increase, it can ask the voters for a levy lid lift increase. The $0.75 limitation will always be in effect, though, and the MPD could not ask the voters to exceed that. Can you say the Council is the governing board and then change it later to a Board? Yes, but this would have to go back to the voters. This would essentially be creating a new MPD and dissolving the old one. Will the MPD be charged for City services? The MPD would be charged all the same expenses ( with the exception of Cultural Arts )that are now charged to the Parks and Recreation General Fund budget. This includes salaries and benefits, supplies, professional services, operations and maintenance costs, etc. There would not be a separate, added fee just because there is an MPD. However, if the MPD were to be completely independent of the City (with a Board of Commissioners rather than City Council acting as the governing body), it would not be uncommon for there to be an administrative fee or overhead for providing services to the MPD. For instance, if the MPD was completely independent of the City but the City still provided accounting, payroll, financial reporting, risk management, legal, HR, recruiting, and other services to the MPD there could be an administrative cost in addition to the direct cost of providing that service to the MPD. The administrative cost would not be automatic, though, and would be negotiable between the City and the MPD. This, again, though would probably only occur if the MPD were completely separate from the City. Will the employees still be City employees? Yes, in the model being considered by City Council the employees now working in Parks and Recreation would continue to be City employees providing services to the MPD. The MPD could opt to hire its own employees, either initially or later, but there is a likelihood that that would increase total costs due to duplication of effort. For instance, rather than having one accounting and HR staff providing service to both the City and the MPD there would be two separate staffs at each entity. If the MPD is successful can there be an ordinance stating how the money could/should be used, including savings? Will you ask the City Attorney? It would be interesting to know their opinion. Metropolitan Park District Comparison Jurisdiction Level Council/Commission Reason Other/Tips Si View MPD .47/1000 Commission Regional entity, outside the boundaries If PR operations are to stay completely under one city, makes sense for MPD to be governed by City of one city. Council. Commissions usually used for unincorporated, multiple city areas. 0&M, C PenMet Parks .59/1000 Commission Outside one city's boundaries, regional Consider service level, and don't sell yourself short. If operating in one city, would be much more entity. efficient to have City Council oversee operations. 0&M, C KeyPen MPD .37/1000 Commission Covers unincorporated County area Current a/v dropping, have to plan for pro rationing. 0&M, C Shelton .55/1000 City Council Use of existing form of government, Identify indirect costs and services the city will provide, build this into the levy rate. less duplication of services O&M, C Normandy Park .45/1000 City Council City desired to maintain control over Timing: If on a November ballot, can't create a new district until 90 days after the adoption of initial parks and rec programs, facilities. property tax levy. So, would have to wait for one year. 0&M, C Pullman .50/1000 City Council Maintain control over park system, Set aside funds for capital, plan for need, go as high as community will tolerate. assets, quality programs. 0&M,C Greater Clark .27/1000 County Council County boundaries, maintain control Didn't budget accurately, have subsequently suspended any capital development for MPD parks. Protect MPD levy, so it is not subject to pro -rationing due to dropping ay. Capital Commission Operated: Pros: Can cover larger territory, specifically set up for Parks and Recreation, flexibility, operated independently. Cons: Forming a new administrative body is time consuming, and costs money, City loses control over assets, need for duplicate staffing and supplies( i.e. accounting, software, telecommunications, etc) Need for duplicate equipment ( staying as part of the city, shared use of larger equipment, without it costing more money). Metropolitan Park District Further questions, answers June 25, 2012 1. How is REET 1 and 2 allocated? Through the CIP/Budget process. See attachment for the policy direction on REET. 2. Are we talking about the MPD being the boundaries of the City and not including the unincorporated areas? Yes, City boundaries only. 3. Who has the operational control of non city owned property, such as Woodway Fields? Whoever owns it, unless the City enters into an Interlocal agreement to gain operational control. 4. P & R advisory committee — would their functions change? This is a function of the Planning Board currently. If there was a Commission that was elected in an oversight capacity for the MPD, then this would no longer be the function of the Planning Board. If the City Council is charged with oversight of the MPD, the Planning Board could still function in an advisory capacity. 5. If we put forward .50/thousand, is the bonding over and above that? The current rate to keep same level of service is .38/thousand ay. If we decided to put .50 on the ballot, that would raise an additional $660,000 and could be used for capital, bonding, deferred maintenance issues, etc. 6. What is the plan for this group to come to some kind of consensus? We would like the exploratory group to make a recommendation to the City Council, by majority vote. 7. How is this different than the 2011 proposition that failed? The propositions that were placed on the ballot in 2011 only represented $300,000 for parks deferred maintenance. This proposition was for an additional service level ( deferred maintenance), and was placed on the ballot with not a lot of time, wasn't preceded with an exploratory committee, and was lumped in with two other proposals. This would be a stand alone, be able to maintain adequate service levels, and possibly add some capital. 8. What would be the cost of total labor and benefit costs with escalation? Labor costs are built in at 2.5%, benefits at 10%. 9. If this is successful, how long will it be before the City's finances are in trouble? This would lead the city into at least 2017 without having to cut service level. 10. Do we have enough time to sell it? How long do we need to prepare a ballot measure and educate the public? Could we hear from the ESD on this since they run successful campaigns? A majority of the committee last meeting felt there was not enough time to sell this before November. A pro/con committee would need to be formed, and best case scenario is that they would have 6-8 months to prepare. 11. Is this similar to the library becoming a library district? Yes. 12. What are we going to do with the savings? Can we commit those dollars? Can we commit future Councils? The savings would help to balance the GF long term. If voted for, the MPD would be permanent. Future Councils could repeal the MPD if they so choose. You could also add ballot language to have it expire, and renewable. 13. What are special election costs? This depends on if there are other districts running levies. It would range from $20,000 ( on the general or primary), to $106,000 ( special election with only Edmonds). If there were a few jurisdictions on the special election, this cost would go down. City of Edmonds Explores a Metropolitan Park District As the City of Edmonds prepares for a difficult task of developing a balanced budget for 2013, the Mayor and City Council will need to consider service level cuts, efficiencies, revenue tools, or all of the above. Recently, Council decided to explore the formation of a Metropolitan Park District (MPD), one possible tool that could help balance the budget, and secure dedicated funding for the much loved flower baskets, Yost pool, recreation programs, Senior Center, and parks among other areas. A Metropolitan Park District can be formed for the management, control, improvement, maintenance, and acquisition of parks, parkways, and recreational facilities. If formed as a Citywide MPD, a City Council serves as the governing body. First, an MPD must be voter approved and pass with a simple majority. MPDs allow jurisdictions to levy up to $35 per $1,000 assessed value. At the maximum levy rate, this would cost a homeowner, with an average home value of $350,000, approximately $21 per month. The Parks budget has been struggling since 2009. This can be evidenced by declining Parks Capital improvement fund and fund balances as a result of decreasing Real Estate Excise Tax (REET) and the Cemetery funds. For example, in 2006-2009, the average annual REET revenue was $3.5 Million. In 2010-2011, the average was $500,000. This reduction in revenue has resulted in an unprecedented drop in ongoing maintenance levels of our parks system. The City has responded in a number of ways to balance the budget such as increasing revenue options, including non-resident fees, concessions in parks; renegotiating instructor contracts; hiring less seasonal staff; and relying on residents to help with Parks projects. Despite these efforts, residents may experience parks that are less attractive, and there is increasing concern that the impacts of deferring maintenance will soon become more visible and in the long run, more costly to address. As the City faces a projected deficit in 2013, there is little to cut within the Parks and Recreation budget without impacting service levels. Providing a dedicated fund for Parks, similar to what's been created in Bainbridge Island, Des Moines, Tacoma, Pullman, etc., would help maintain the same service level citizen's currently enjoy, while alleviating some of the burden on the City's general fund. This would also help curb service level cuts in parks as well as other areas, such as police and public works. There are exciting opportunities that could be explored with the formation of an MPD. The City's previous feasibility study for an expanded aquatic complex at Yost pool is of high interest in the community. Discussions with the School District in regard to adding soccer fields at old Woodway High School, and the renovation of Civic Stadium are also starting to gain interest. The City is conducting a feasibility study on next steps to rehabilitate Edmonds Marsh. In addition, the city's long partnership with the Senior Center could benefit with increased funding for much needed capital needs. The City Council has decided to form an MPD Exploratory Committee which will be led by Councilmember Frank Yamamoto with support from Councilmember Diane Buckshnis. The Committee will be charged with gathering information about the pros and cons of forming a Metropolitan Park District; re-examining needs and priorities of the Edmonds Parks and Recreation system; developing public outreach strategies such as citizen surveys and town hall meetings; and preparing recommendations for Council consideration. The Committee will meet during the months of May and June, and will make a recommendation to City Council in July, 2012. If the City Council were to consider placing this on the November ballot, a ballot measure would need to be filed in August. The first two meetings for the MPD Exploratory Committee have been scheduled for May 7 and 23 from 6:00-8:00 p.m. in the 2nd floor Edmonds Library Plaza Room (650 Main Street); the public is welcome to attend. If anyone is interested in serving on the committee, there is an application on the city's website [ link to website ], or for pick up at City Hall or the Frances Anderson Center. For further information, please contact Carrie Hite, Parks, Recreation, and Cultural Services Director, at carrie.hite@ci.edmonds.wa.us, or 425-771-0230. Levy Approach Pros • Scope clearly defined • Duration clearly defined • Taxpayers understand that this represents an above -board, 'announced' methodology for creating additional funding for specific matters/causes • Less work administratively to set up • Funding amount(s) stay the same throughout the duration of the levy measure regardless of fluctuations in the budget or economy • Citizens familiar with Park Board model and the P & R relationship to it • Important because of need for revenue • Maintains staff • Fixed amount • Frees up dollars for other purposes Cons • Passage/adoption by the voters dependent upon degree of support by 'Parks & Rec advocates/devotees'—is this enough to 'get it done' • Allocated funds via levy 'run out' or prove to be insufficient to cover described scope within the originally passed levy proposal/vote • Unfavorable economic climate for soliciting 'new taxes' • Potential for disputes between levy scope and 'left behind' GF/budget makeup funds heretofore helping to support Parks & Rec (like REET, etc.) • TBD: duration/longevity of levy status/expenditures • Will voters see potential levy vote for bond issuance [say for Yost or new aquatic center] as 'piling on' • Focused funds MPD Approach Pros • Isolates the Parks and Rec. program $$$ from annual budget struggles carried out by the city/council • Creates flexibility within the department for future budgeting and planning based on revenue derived from taxation [or 'taxing authority'] • Assures Parks and Rec. 'protected' from budget 'raiding' during remainder of annual challenge • Potential for increased revenue for P&R based upon improving economy and RE assessment increases • As envisioned for Edmonds, puts Council as MPD'board' • Much more comprehensive • Matches Edmonds Strategic Plan better • Frees up dollars for other purposes • More transparent Cons • More administrative infrastructure • Some may see structure and 'empowerment' as a runaway train costwise (in spite of RCW $.75/1,000 taxing cap) • Negative perception of additional taxing authority — concern that same thing could happen here as happened with Snolsle library situation • Council 'posture' in board duties may not be comparable to separate board governing MPD • Challenge in ascertaining initial tax rate [scope to be included, future upgrades/improvements, 'leave behinds'] could set up perception/basis for 'double taxation scenario by the public • Too risky — concept • City Council or additional Board to oversee/regulate • Permanent • AV fluctuates — stability of fund • Fear we'd have to set aside dollars for reserves • Bait and switch/double taxation • Would max out junior taxing district capacity Edmonds Strategic Plan March, 2013 Proposed actions that involve Parks and Recreation The scores were grouped into 1-2, 3, 4-5 then ranked where 4-5 scores were: Very High (VH) 68%-50% Moderate -High (MH) 49%-40% Moderate -Low (ML) 39%-32% Low (L) 32%-21% Very Los (VL) 21%-13% What are Edmonds Strategic Action Plan's objectives and action tasks? The Edmonds strategic action planning process identified 66 specific tasks that are ranked in order of priority from very highest (VH), to moderately high (MH), moderately low (ML), low (L), to very lowest (VL) within 5 overall Strategic Objectives: The left columns below indicate the City Department, i.e., DS, P&R, etc., that would serve as lead or co - lead in working on a action item. DS = Development Services P&R = Parks and Recreation Strategic Objective 1: Create economic health, vitality & sustainability — diversify and stabilize the Edmonds economy to achieve sustainability for business, employment, and commercial services; quality mixed use development within Edmonds business districts, in ways that preserve and conserve the city's unique heritage and natural context. la Foster dynamic/diverse economy Economic sustainability (VH) — Marketing business districts (VH) — Interim storefronts (VH) MMPromotion for business development (VH) �— Business outreach (VH) — Design of storefronts (MH) Mixed use standards for the International District (MH) la.8 Mixed use standards for ground floor retail requirements (ML) 1a.9 Mixed use standards for Westgate (ML) 1a.10 Mixed use standards for the downtown/waterfront (ML) la.11 Mixed use standards for Perrinville (L) la.12 Mixed use standards for Firdale Village (L) la.13 Mixed use standards for 5 Corners (L) 1a.14 Mixed use standards for other commercial districts (L) lb lb: Take advantage of special/unique characteristics of areas lb.1 Health and medical industries (VH) lb.2 High tech industries (VH) 1b.3 Harbor Square (VH) lb.4 Shoreline/waterfront (VH) lb.5 Antique Mall (VH) lb.6 Swedish Hospital (VH) lb.7 Organization Main Street (H) 1b.8 International District (ML) 1b.9 Financing (BID) (ML) 1b.9 Car dealerships (VL) lc Enhance economic and employment opportunities I.C.I. Employment for youth (VH) P&R 1c.2 Participation for youth (VH) 1c.3 ' Database for business recruitment (ML) ld Build on the community's heritage, natural resources, and livability to promote Edmonds as a tourism destination P&R ld.1 Design for arts and culture (L) P&R 1d.2 Marketing for arts and culture (L) le Effectively develop, market, and promote the City's arts and cultural heritage and brand (Arts & Culture) P&R..jEj0jh.. Organization for arts and culture (MH) P&M� Promotion for arts and culture (MH) P&10— Edmonds Cultural Center - ECA (MH) P&R 1e.4 4th Ave Cultural Corridor (MH) l e.5 Artists live/work (L) le.6 Art and history walking tours (L) le.7 Fine arts museum (L) if Promote a permit and licensing process to promote business recruitment, expansion, and retention lf.l Economic incentives (MH) Strategic Objective 2: Maintain, enhance, and create a sustainable environment — focusing on the sustainability of natural systems and processes in Edmonds. 2a Build a community that balances environmental protection, economic health, and social needs 2a.1 A Recycling (VH) 2a.2 Farmers/Public Market (VH) 2a.3 Stormwater at SR-104 and Dayton (VH) P&R 2a.4 Native habitat (MH) 2a.4 Stormwater for the flooding of Lake Ballinger (MH) 2a.5 Energy (MH) P&R 2a.5 Food production (MH) 2a.6 Stormwater and habitat along Willow Creek (ML) ME Stormwater and habitat in a green features code (ML) P&R 2a.8 Coordination of environmental outreach (L) Strategic Objective 3: Maintain and enhance Edmonds' community character and quality of life - conserving and enhancing community facilities and amenities that service and define the city, and that support residents needs and interests. P&R 3a.1 3a.1 Senior Center rehabilitation (VH) 3a.2 3a.2 Downtown restrooms (VH) P&R 3a.3 3a.3 Anderson Center (VH) P&R 3a.4 3a.4 Greenways and Parks(VH) P&R 3a.5 3a.5 Activities for youth (VH) P&R 3a.6m 3a.6 Yost Pool financing (VH) 3a.7 " 3a.7 Public view preservation (MH) P&R 3a.8 3a.8 Yost Pool improvement (ML) P&R 3a.9 3a.9 Civic Field (ML) 3a.10 3a.10 Design standards (ML) 3a.11 3a.11 Diversify housing options (ML) 3a.12 3a.12 Affordable housing (L) P&R 3a.13 3a.13 Woodway athletic fields (L) P&R 3a.14 3a.14 Dog Park relocation (L) P&R 3a.15 3a.15 Senior Center relocation (VL) Strategic Objective 4: Develop and maintain a transportation and infrastructure system to meet current and future demand - providing multimodal balance and integration of pedestrians, bicycles, vehicles, transit, railroads, and the ferry system. 4a Build a community that balances environmental protection, economic health, and social needs 4a.1 BNSF Railroad coal trains (VH) 4a.2 Street maintenance (VH) 4a.3 Walkways (VH) 4a.4 Sounder Train (MH) 4a.5 , Sound Transit Link (MH) P&R 4a.6 J1 Trails (MH) 4a.7JO Highway 99 enhancement (MH) 4a.8 Intermodal Station development (MH) 4a.9 Waterfront connection (MH) 4a.10 Ferry Terminal loading strategy (MH) 4a.11 Crosswalks (ML) 4a.12 SR-104 transit service (ML) 4a.13 Bikeway network (L) 4a.14 Shuttle service between downtown and Highway 99 (L) 4a.15 Swift Bus Rapid Transit - SBRT (L) 4a.16 Shuttle service between the waterfront and downtown (L) 4b Provide quality services, facilities, and infrastructure 4b.1 Provide quality services, facilities, and infrastructure Strategic Objective 5: Provide responsible, accountable, and responsive government — expanding outreach and communication, creating sustainable fiscal strategies, and joint venturing with other local public and nonprofit partners. 5a Provide efficient and effective delivery of services 5a.1jd Fiscal sustainability (VH) 5a.2M Permitting process (VH) 5a.3_ Assess performance results (VH) All development for MStrategy public/private investments (VH) 5as. Non -governmental organization (NGO) participation (MH) 5a.6 Fiscal sustainability for funding Parks and Recreation (MH) 5b Promotion and encouragement of an active and involved community 5b.1 Public access (MH) 5b.2 Public communication (MH) Sc Ensure a safe and secure environment for residents, businesses, and visitors 5c.1 Safe and secure environment (VH) MPD meeting notes from March 5, 2013 Present: Bob Rinehart, Jerry Fireman, Ron Wambolt, Bruce Witenberg, Phil Lovell, Jim Metcalfe, Bob White, Brian Harding, Ed Peters, Dick Van Hollebeke, Farrell Fleming Staff: Carrie Hite, Ron Cone, Renee McRae Carrie introduced Ron Cone, Interim Finance Director. Meeting opened with a reminder that following the meetings of this committee last year, City Council was informed that there is support for Parks, but it was too ambitious to put a measure on last year's ballot. The committee wanted to continue to explore and look at a ballot issue for a future date, possibly this year. Economy is slowly improving. 2014 looks okay, but 2015-2017 will have $500,000 shortfall/year. Members received a handout on Park Revenue Options — MPD and Levy. The sheet included budget options, levy rate and cost per household. Discussion and questions included: Would a park levy be a certain number of years or perpetuity? What happens to debt with MPD? Could it free up money for streets? Didn't think you could say how dollars would be spent in perpetuity. Future councils could change that. Parks and Recreation is not a basic city service. Cuts didn't need to be made. $9.2 million in reserves. More than we need. What is the large growth in reserve attributed to? Conservative budget for revenue. What kind of litigation do we have general fund exposure for? Mayor Earling is the first mayor who wants to balance the budget on an annual basis. Easier to get mind around levy; assuming it's needed it's a better tool. All three levies failed two years ago. Should be having two separate discussions. What is the case statement about parks? Focus on parks — levy. Free up money— MPD. What happens under park levy option with respect to Yost Pool if expenditures go beyond the allocated $200,000? Fund Yost at this level and continue with maintenance needed. Lincoln Pool is 70 years old. The City needs other things — Police has had cuts over the years. Is P & R more important other services? Roads are falling apart. Who is going to pay for these services? Strategic Plan — P & R didn't rank high. Parks falls under quality of life, greenways. Are we premature until the City Council decides on Strategic Plan? Isn't this committee providing direction to City Council? If we wait too long we will be too late to get anything on ballot this year for a revenue package. Should we wait and work with the new permanent Finance Director? Ron Cone assured committee that he will be working very closely with Carrie and they should continue their work. His goal is do everything the Finance Director did whether permanent or not. If we are in better shape than we thought how do we know this is needed? Need to know how much balance actually exists. Ron Cone will review fund balance policy. What is the level of risk the voters are willing to make? We need to figure out what is more saleable to the citizens, Levy or MPD? Consider MPD as a parks fund resource. You know how much money you have and can plan on how much you need for the future. Levy is project specific, generally time specific. Would like to have control over dollars freed up. Can citizens vote to say that money is dedicated to roads or public safety? Huge point in selling. Can it be in the ballot language to restrict it? At the next meeting we will list the pros and cons of each revenue option - MPD and levy. Meeting concluded with Carrie informing committee that for the next meeting she would: • Get clarification on where we are with regards to the budget • Check with city attorney regarding if ballot language can designate where the freed up money can be spent • Will provide Strategic Plan information • Will provide city comparisons for staffing, budgets, park acreage, etc. MPD meeting notes from March 18, 2013 Present: Carolyn Rubenkonig, Jerry Fireman, Bob Rinehart, Evelyn Wellington, Ron Wambolt, Bruce Witenberg, Phil Lovell, Jim Metcalfe, Diana White, Bob White Elected Officials: Mayor Earling, Diane Buckshnis, Frank Yamamoto Staff: Carrie Hite, Ron Cone, Renee McRae Mayor Earling discussed the budget beyond 2014, the need for a new revenue stream to bring forward to the voters this year, and his resistance to any reserves being spent. Diane Buckshnis updated the committee on the reserve policy (16% contingency reserve, 2% risk reserve). Both responded to questions from the committee before departing. Members received a packet of information that included responses to questions previously raised, Strategic Plan nexus with P&R, park department comparisons, MPD comparison, pros/cons received from Phil Lovell, and local ballot measure results. Carrie clarified information on the park department comparison handout. Discussion and questions included: Three years ago the City had three levies on the ballot and they all failed. Whatever we recommend we need to educate the public this time. There is a necessity for a communication plan. At that time there was a consensus that the City didn't have a spending problem; they had a revenue problem. Parks are not a mandated service and will be subject to additional cuts when they need to be made if we don't come up with a new revenue stream. All cuts should be included in the restore portion of the park levy options. Need a compelling case in order to pass a levy. What happens if we don't do anything? In two years there will be a compelling case if nothing is done before then — flower beds empty and parks are overgrown. Need a super majority of City Council with whatever recommendation we make accompanied with a recommendation to use a certain amount of savings for street overlays. City Council should act on that at the same time they vote yes or no to put a levy on the ballot. Very important to be able to use the savings for street overlays. Need to know if we can do this. Time was spent listing pros/cons of a levy and MPD. The handout received from Phil Lovell with his pros/cons has been revised to include additions/deletions discussed. A straw poll was taken to determine what members felt has the best chance with voters - 7 to 2 for a levy. A second straw poll was taken to add language with whatever recommendation is made regarding using the savings to the general fund for street overlays - 7 to 2. Could there be a public survey before we go to City Council with recommendation? Meeting concluded with plans for the next meeting to explore the communication plan and finalize the recommendation to Council. MPD meeting notes from April 8, 2013 Present: Bruce Witenberg, Barbara Tipton, Bob White, Ed Peters, Farrell Fleming, Ron Wambolt, Bob Rinehart, Phil Lovell, Darrol Haug, Dick Van Hollenbeke Elected Officials: Frank Yamamoto, Mayor Dave Earling Staff: Carrie Hite, Renee McRae City Attorney: Jeff Tarraday Carrie introduced Jeff Tarraday, City Attorney, who was present to answer questions from the committee. Bruce clarified that the levy can't state that the dollars savings from parks can go to streets. Jeff confirmed that doing so would foreclose on a portion of the City Council's budget authority. Bruce then asked if the at the same time the City Council approves putting a levy on the ballot, could they commit to putting the savings from the general fund into street overlays to show Council support for streets. Jeff responded that they could to the extent that they want to express what they want to do with the money that they no longer have to spend on parks. However, it is not legally binding. Jeff stated that you can raise money for parks and streets without separate measures on the ballot. The levy would dedicate money to two purposes. Jeff left the meeting at 5:50pm. Carrie, Frank and Mayor Earling have met with all but one Councilmember since our last meeting. Carrie and Frank shared the information from those meetings. The majority will support a levy. There are concerns regarding timing and amount. Is the August ballot too ambitious as language would have to be ready by the May filing date? Should it be the general election this November or a special election next April or May? If we wait for the primary ballot in 2014 the first collection will be in April 2015. Council would like to hear a recommendation from this committee. What will help the general fund? Parks has a budget, even if it isn't enough. Street overlays have no budget, but a levy for that doesn't help the general fund. Funding both would cost the taxpayers too much. There was continued discussion on what is needed to move forward. Is it strictly parks? How much? What does it encompass? What are we going to do with savings from the general fund? Carrie reviewed the park revenue options handout regarding the park levy options for restore, retain and enhance. Bob mentioned that he is surprised that there is not a separate recreation and parks board. He would like this committee, assuming that they recommend a park levy, to consider the formation of a recreation and parks board to serve as an advisory board to consider an MPD. The following motion was made by Bob, seconded by Barbara: Recommend to City Council a special parks levy for a three year period beginning in 2014, voted on in 2013, up to $2,000,000 the first year, and further, the freed up general fund money be used primarily for street maintenance/restorations. Barbara Tipton amended the motion to include the November 2013 general election, Bruce seconded. Discussion continued to include in the recommendation to Council that a recreation and parks board be formed to study an MPD. Amendment vote: 3-1, 2 abstained. Original motion: 5-0, 1 abstained. Carrie will craft a resolution and email to the committee for review. She will schedule a one hour meeting to discuss the resolution and finalize the recommendation to City Council. Meeting ended at 6:55pm. AM-5762 City Council Meeting Meeting Date: 05/21/2013 Time: 15 Minutes Submitted By: Stephen Clifton Department: Community Services Committee: Type: Action Information Subiect Title 16. Interim Ordinance to allow Public Markets in the Business Commercial (BC), Business Downtown (BD) and General Commercial (CG) Zones - Proposed changes to Titles 16 and 21 of the Edmonds Community Development Code (ECDC). Ordinance to amend Title 4.90 of the Edmonds City Code (ECC) - Licensing. Recommendation The City of Edmonds Parks, Planning and Public Works Committee met on May 14, 2013 and recommends the City Council approve the following: 1. Interim Ordinance to allow Public Markets in the Business Commercial (BC), Business Downtown (BD) and General Commercial (CG) Zones - Proposed changes to Titles 16 and 21 of the Edmonds Community Development Code (ECDC) 2. Ordinance to amend Title 4.90 of the Edmonds City Code (ECC) - Licensing. Previous Council Action September 18, 2012 - The City Council passed an interim ordinance that would have allowed community oriented open-air and/or farmers' markets to operate within BD and BC zones throughout the year (the interim ordinance expired). The expired interim ordinance is similar to the attached proposed draft Ordinance to Amend Titles 16 and 21 (ECDC), only the term Public Market is used in lieu of community oriented open-air market or farmers' market. Narrative Background During the summer of 2012, Edmonds Historical Museum representatives contacted City staff and asked about the ability of allowing a produce and food farmers' market to operate each Wednesday evening within the Community Business (BC) or Downtown Business (BD) zone beginning in September and operating until late November of 2012. The most likely location to operate a produce and food only farmers' market at that time was on the Salish Crossing property located at the northwest corner of Dayton Street and SR104. On September 18, 2012, the City Council passed an interim ordinance that would have allowed community oriented open-air and/or farmers' markets to operate within BD and BC zones throughout the year. Unfortunately, market sponsors were not able to move forward with this proposal and the interim ordinance has since expired. The Edmonds Historical Museum is now able to move forward with this proposal and would like to begin operations on June 12, 2013 on the Salish Crossing property. Upon the review of existing regulations applicable to such a proposal, City staff found that current regulations would preclude the proposed produce and food farmers' market from operating each Wednesday evening during any month of the year. Additionally, existing regulations conflict with current operations of the Edmonds Historical Museum Garden and Summer Markets that take place each Saturday. Specifically, while current code allows a community oriented open-air market to operate only during the months of July, August and September of each year, the Garden and Summer Markets operate from early May through early October. One other find is that while City officials and staff as well as community residents have discussed for many years the possibility and/or feasibility of establishing a year-round farmer's or public market, current regulations would not allow this to happen. To move toward the goal of operating a farmers'/community oriented open-air/seasonal farmers' market and/or public market during any time of the year and within various commercial zones, and to address current issues related to licensing these types of activities, I have worked with the City Attorney and City staff on a new interim ordinance that would amend Titles 16 and 21 of the Edmonds Community Development Code (ECDC), albeit similar to the interim ordinance approved on September 18, 2012, and a second ordinance that would amend the Edmonds City Code (ECC) Chapter 4.90 (Community Oriented Open Air Markets); this chapter is outdated and needs to be revised to meet the goals outlined below. Review of Existing City Codes Review of the existing City of Edmonds Development Code (ECDC) and Edmonds City Code (ECC) has revealed the following: Depending on the type of market proposed, regulations limit where and when markets can take place and preclude the ability of markets to take place year round, or for extended periods of time. 1. Community Oriented Open -Air Markets - are currently allowed within BD or BC zones as well as General Commercial (GC). Although this use is allowed per Sections 16.43.020 16.50.010 and 16.60.010 of the ECDC, the term is not included in ECDC Title 21 - Definitions. Instead, the definition is contained in ECC Section 4.90.010 which states: a "site or location where new or used items are sold by two or more individual vendors, with each vendor operating independently from the other vendors and subleasing booths, stalls or tables for the purpose of placing before the public for sale on a temporary basis used goods, new wares or merchandise. The activities of the market shall be limited to daylight hours on Saturday and Sunday of each week during the months of July, August and September of each year. " Additionally, "No other community oriented open-air market activities shall be licensed nor eligible as a permitted use under the provisions of Sections 16.60.020(D) and 16.15.010 (A) "; these references are no longer valid since the particular subsections were previously removed from the ECDC. ECC Chapter 4.90 states this chapter was "established by the Edmonds city council in order to study the effects of open air markets on the community and determine appropriate limits and conditions for license issuance " and references issuing licenses to nonprofit community organizations "Based upon limited right-of-way and other available area and the 1994 working test. " Most within the community of Edmonds would agree that year 2013 is well past the testing period and that the current Garden and Summer markets are successful and well run. Chapter 4.90 not only precludes the ability of other community oriented open-air markets to exist within the City, it also limits community oriented open-air market activities to the months of July, August and September. Current Garden and Summer market operations run from May through October of each year. 2. Farmers Market - is not expressly defined or listed within ECDC Title 21 or ECC Chapter 4.90 as a permitted use within the BC and BD zones. 3. Seasonal Farmers Market - is expressly defined in ECDC Section 21.90.009 and is an allowed use within BC and BD zones, however, the activity is 'permitted only during the period between May and September, inclusive, of any given year. " This would limit the Edmonds Historical Museum's proposal to operate a produce and food farmers market into late fall. Additionally, it is difficult to determine whether the provisions of ECC Section 4.90.010, limiting daylight hours on Saturday and Sunday of each week during the months of July, August and September, also apply to seasonal farmers' markets. Highlights of Proposed Amendments to ECDC Titles 16 and 21 and ECC Chapter 4.90 Goals of amending ECDC Titles 16 and 21 in addition to ECC Chapter 4.90 are to: 1. create one definition that would be located in ECDC Title 21 - Definitions and could apply to community open-air markets, farmers' markets, seasonal farmers' markets, or public markets; the term Public Market is the preferred term included within the proposed attached draft 2. allow public markets to operate as open-air activities, within buildings, or both 3. allow public markets to operate in public rights of way, private property, and public property not located within public rights of way 4. establish operational hours to minimize disruption to traffic, residential properties, etc. 5. allow public markets to operate for longer periods of time, e.g., four months, 8 months, or year-round 6. remove provisions of ECC Chapter 4.90, Section 4.90.060, that are more land use oriented and move them to ECDC Sections 16.43 and 16.50 The attached interim zoning ordinances meet all of the goals cited above, in the following ways: Goals 1 and 2. The term Community Oriented Open -Air Market has been deleted from ECC Section 4.90.010 - Definitions. A new Section 21.80.103, entitled "Public Market," would be added to the Edmonds Community Development Code to read as follows: 21.80.103 Public Market Public Market shall mean an indoor and/or outdoor retail market open to the public consisting of two or more independent vendors, with each vendor operating independently from other vendors and subleasing booths, stalls or tables for the purpose of placing before the public farm -grown or home-grown produce, food, flowers, plants or other similar perishable goods; or the sale of farm -grown or home-grown produce, food, flowers, plants or other similar perishable goods, and new wares, used goods or merchandise. The term Public Market would allow a stand-alone produce only farmers market, or a farmers market with produce, meats, cheeses, flowers and products produced from these (food), or the kind of spring and summer market that is currently operated by the Edmonds Historical Museum, i.e., produce, flowers, meats, bread, bakery items, arts and crafts, etc. The term also allows the use to take place indoors or outdoors. Goals 3 and 4. Proposed revisions to ECC Section 4.90.020(C) reference operations that might take place in public rights of way, private property, and/or public property not located within public rights of way and establishes hours of operations. More specifically, "activities of the market shall be limited to daylight hours on Saturday and Sunday of each week within public rights of way, but extended hours are allowed up to 10 p. m. for any day of the week if the market takes place outdoors on private property or public property not located within public rights of way. Operational hours related to activities of the market are not so limited when the market takes place within a fully enclosed building. " Goal 5. Amendments to ECDC Titles 16 and 21, and ECC Chapter 4.90, do not place restrictions on what months a public market can operate, thus allowing a market to operate year-round. Goal 6. ECC Section 4.90.060 has been deleted and relocated to ECDC Title 16. This language relates more to land use which is why it has been moved to Sections 16.43.040 and 16.50.030 - Operating restrictions. NOTE: Existing ECDC Section 16.60.010 - General Commercial (CG) zoning allows "All permitted or conditional uses in any other zone in this title, except as specifically prohibited by subsection (C) of this section or limited by subsection (D) of this section ", thus, a public market would be allowed in this zone as well, just as community oriented open-air and seasonal farmers' markets are today. The City Council may adopt an interim zoning ordinance for a period of up to six months, as long as the City Council holds a public hearing on the proposed interim zoning ordinance within sixty days after adoption (RCW 35A.63.220, RCW 36.70A.390). I have been working with the Planning Board Chair to schedule a public workshop and public hearing to review and discuss the interim ordinance related to ECDC Chapters 16 and 21. The Planning Board's recommendation will be submitted to the City Council. Proposed Changes to ECDC Titles Strategic Action Plan Relationship The proposed ordinance relates to the following plan actions: *Plan Action 2a.2 (33) Farmers'/Public Market. "Expand into a year-round activity with available all-weather structures, available parking, and increased visibility to attract out -of -area customers and tourists. " . Plan Action lb.5 (21) Antique Mall aka Salish Crossing. "Encourage packaging the Safeway/Antique Mall aka Salish Crossing and nearby properties for the purpose of enhancing redevelopment opportunities of this significant gateway site. " The proposed ordinances, if approved, would allow for a year round public market that could take place indoors, outdoors and/or both. Additionally, approval would also allow a Wednesday evening produce and food farmers' market to take place on the Salish Crossing property. Attachments Interim Zoning Ordinance To Allow Public Markets in BD, BC and CG Zones Ordinance to Amend ECC Chapter 4.90 Inbox Reviewed By City Clerk Sandy Chase Mayor Dave Earling Finalize for Agenda Sandy Chase Form Started By: Stephen Clifton Final Approval Date: 05/16/2013 Form Review Date 05/16/2013 10:05 AM 05/16/2013 10:08 AM 05/16/2013 11:41 AM Started On: 05/15/2013 02:40 PM ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING INTERIM AMENDMENTS TO ZONING REGULATIONS THAT WOULD ALLOW PUBLIC MARKETS IN THE BC, BD AND CG ZONES, ESTABLISHING SIX MONTHS AS THE TENTATIVE EFFECTIVE PERIOD OF THE ORDINANCE, AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Edmonds only allows seasonal farmers markets to operate during the period between May and September, inclusive; and WHEREAS, there has been interest expressed in having a public market operating any time of the year; and WHEREAS, the city has been approached by an organization that would like to operate a farmers market in the BC or BD zone on days other than Saturdays; and WHEREAS, the Edmonds Community Development Code does not expressly list farmers markets or public markets as a permitted use in the BC and BD zones; and WHEREAS, the operation of a public market would not likely result in any long term changes in the physical appearance of the city; and WHEREAS, the City desires to adopt zoning regulations that will allow public markets to operate in the BC and BD zones year round; and WHEREAS, the Planning Board will be conducting a public hearing on these regulations, and will be transmitting its recommendation to the City Council, but not in time for the proposed market to open at the proposed time; and WHEREAS, pursuant to RCW 36.70A.390, the City Council will also be conducting a public hearing on these interim zoning regulations either contemporaneously with or within sixty days of their adoption; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: 1 Section 1. Definition of Public Market. A new section 21.80.103, entitled "Public Market," is hereby added to the Edmonds Community Development Code to read as follows: 21.80.103 Public Market. Public market shall mean an indoor and/or outdoor retail market oven to the public consisting of two or more independent vendors, with each vendor operating independently from other vendors and subleasing booths, stalls or tables for the purpose of selling farm -grown arm -grown or home-grown produce, food, flowers, plants or other similar perishable goods, and new wares, used goods or merchandise. Section 3. Deletion of Definition of Seasonal Farmers' Market. Section 21.90.009 of the Edmonds Community Development Code, entitled "Seasonal farmers' market," which reads as follows: PAN ... 11111111 INS is hereby repealed. Section 4. Community Business Zone Use Amendments. Section 16.50.010 of the Edmonds Community Development Code, entitled "Uses," is hereby amended to read as follows (new text is shown in underline; deleted text is shown in strilegk): 16.50.010 Uses. A. Permitted Primary Uses. 1. Single-family dwellings, as regulated in RS-6 zone; 2. Retail stores, offices and service uses, excluding intense uses, such as trailer sales, used car lots (except as part of a new car sales and service dealer), and heavy equipment sales and services; 3. New automobile sales and service; 4. Dry cleaning and laundry plants which use only nonflammable and nonexplosive cleaning agents; 5. Printing, publishing and binding establishments; 6. Bus stop shelters; 7. Community or-ien4edo ;rPublic markets „duetoa „i,.utdo,.,. ,-afi t and -licensed pursuant to provisions in die -Edmonds City Code Chapter 4.90; 0 8. Multiple Dwelling Unit(s). This use may not be located on the ground floor of a structure; 9. Churches, subject to the requirements of ECDC 17.100.020; 10. Primary and high schools subject to the requirements of ECDC 17.100.050(G) through (R); 11. Local public facilities subject to the requirements of ECDC 17.100.050; 12. Neighborhood parks, natural open spaces, and community parks with an adopted master plan subject to the requirements of ECDC 17.100.070.; 13Seasonal f ..mer-s ,.,.,.,,.vo� B. Permitted Secondary Uses. 1. Limited assembly, repair or fabrication of goods incidental to a permitted or conditional use; 2. Off-street parking and loading areas to serve a permitted or conditional use; 3. Commuter parking lots in conjunction with a facility meeting the criteria listed under subsections (C)(11) through (14) of this section, except that the facility may also be located along a designated transit route in addition to an arterial or collector street. C. Primary Uses Requiring a Conditional Use Permit. 1. Commercial parking lots; 2. Wholesale uses; 3. Hotels and motels; 4. Amusement establishments; 5. Auction businesses, excluding vehicle or livestock auctions; 6. Drive-in businesses; 7. Laboratories; 8. Fabrication of light industrial products; 9. Convenience stores; 10. Day-care centers; 11. Hospitals, convalescent homes, rest homes, sanitariums; 12. Museums, art galleries, zoos, and aquariums of primarily local concern that do not meet the criteria for regional public facilities as defined in ECDC 21.85.033; 13. Counseling centers and residential treatment facilities for current alcoholics and drug abusers; 14. Regional parks and community parks without a master plan subject to the requirements of ECDC 17.100.070. D. Secondary Uses Requiring a Conditional Use Permit. 03 1. Outdoor storage, incidental to a permitted or conditional use; 2. Aircraft landings as regulated by Chapter 4.80 ECC. Section 5. Community Business Zone Operating Restriction Amendments. Section 16.50.030 of the Edmonds Community Development Code, entitled "Operating restrictions," is hereby amended to read as follows (new text is shown in underline; deleted text is shown in 16.50.030 Operating restrictions. A. Enclosed Building. All uses shall be carried on entirely within a completely enclosed building, except: 1. Public utilities and parks; 2. Off-street parking and loading areas, and commercial parking lots; 3. Drive-in businesses; 4. Plant nurseries; 5 Seasonal f µ wfs- Public markets; 6. Limited outdoor display of merchandise meeting the criteria of Chapter 17.65 ECDC. B. Nuisances. All uses shall comply with Chapter 17.60 ECDC, Performance Standards. C. Interim Use Status — Public Markets: 1. Unless a public market is identified on a business license as a year-round market within the City of Edmonds, a premises licensed as a public market shall be considered a temporary use. As a temporary use, the city council finds that any signs or structures used in accordance with the public market do not require design review. When a location is utilized for a business use in addition to a public market, the public market use shall not decrease the required available parking for the other business use below the standards established by Chapter 17.50 ECDC. Section 6. Downtown Business Zone Use Amendments. Section 16.43.020 of the Edmonds Community Development Code, entitled "Uses," is hereby amended to read as follows (new text is shown in underline; deleted text is shown in str4kethfough): 16.43.020 Uses. A. Table 16.43-1. Permitted Uses BD1 BD2 BD3 BD4 BD5 4 Commercial Uses Retail stores or sales A A A A A Offices A A A A A Service uses A A A A A Retail sales requiring intensive outdoor display or storage areas, such as trailer sales, used car lots (except as part of a new car sales and service dealer), and heavy equipment storage, sales or services X X X X X Enclosed fabrication or assembly areas associated with and on the same property as an art studio, art gallery, restaurant or food service establishment that also provides an on -site retail outlet open to the public A A A A A Automobile sales and service X A A X X Dry cleaning and laundry plants which use only nonflammable and nonexplosive cleaning agents C A A A X Printing, publishing and binding establishments C A A A C Genu unity oriented open air -Public markets eendueted as an outdoor- oper-atien an licensed pursuant to provisions in the -Edmonds City Code Chapter 4.90. A A A A A Residential Uses Single-family dwelling A A A A A Multiple dwelling unit(s) A A A A A Other Uses Bus stop shelters A A A A A Churches, subject to the requirements of ECDC 17.100.020 A A A A A Primary and high schools, subject to the requirements of ECDC 17.100.050(G) through (R) A A A A A Local public facilities, subject to the requirements of ECDC 17.100.050 C C C A C Neighborhood parks, natural open spaces, and community parks with an adopted master plan subject to the requirements of ECDC 17.100.070 A A A A A Off-street parking and loading areas to serve a permitted use B B B B B Commuter parking lots in conjunction with a facility otherwise permitted in this zone B B B B X Commercial parking lots C C C C X Wholesale uses X X C X X Hotels and motels A A A A A Amusement establishments C C C C C Auction businesses, excluding vehicle or livestock auctions C C C C C Drive-in businesses C C A C X Laboratories X C C C X Fabrication of light industrial products not otherwise listed as a permitted use X X C X X Day-care centers C C C A C Hospitals, health clinics, convalescent homes, rest homes, sanitariums X C C A X Museums and art galleries of primarily local concern that do not meet the criteria for regional public facilities as defined in ECDC 21.85.033 A A A A A Zoos and aquariums of primarily local concern that do not meet the criteria for regional public facilities as defined in ECDC 21.85.033 C C C C A Counseling centers and residential treatment facilities for current alcoholics and drug abusers X C C A X Regional parks and community parks without a master plan subject to the requirements of ECDC 17.100.070 C C C C C Outdoor storage, incidental to a permitted use D D D D D Aircraft landings as regulated by Chapter 4.80 ECC D D D D D A = Permitted primary use B = Permitted secondary use C = Primary uses requiring a conditional use permit D = Secondary uses requiring a conditional use permit X = Not permitted For conditional uses listed in Table 16.43-1, the use may be permitted if the proposal meets the criteria for conditional uses found in Chapter 20.05 ECDC, and all of the following criteria are met: 1. Access and Parking. Pedestrian access shall be provided from the sidewalk. Vehicular access shall only be provided consistent with ECDC 18.80.060. When a curb cut is necessary, it shall be landscaped to be compatible with the pedestrian streetscape and shall be located and designed to be as unobtrusive as possible. R 2. Design and Landscaping. The project shall be designed so that it is oriented to the street and contributes to the pedestrian streetscape environment. Fences more than four feet in height along street lot lines shall only be permitted if they are at least 50 percent open, such as a lattice pattern. Blank walls shall be discouraged, and when unavoidable due to the nature of the use shall be decorated by a combination of at least two of the following: a. Architectural features or details; b. Artwork; c. Landscaping. Section 7. Downtown Business Zone Operating Restriction Amendments. Section 16.43.040 of the Edmonds Community Development Code, entitled "Operating restrictions," is hereby amended to read as follows (new text is shown in underline; deleted text is shown in 16.43.040 Operating restrictions. A. Enclosed Building. All uses shall be carried on entirely within a completely enclosed building, except: 1. Public uses such as utilities and parks; 2. Off-street parking and loading areas, and commercial parking lots; 3. Drive-in businesses; 4. Plant nurseries; 5_Seasonal f Rers'Public markets; 6. Limited outdoor display of merchandise meeting the criteria of Chapter 17.65 EC 7. Bistro and outdoor dining meeting the criteria of ECDC 17.70.040; 8. Outdoor dining meeting the criteria of Chapter 17.75 ECDC. B. Nuisances. All uses shall comply with Chapter 17.60 ECDC, Performance Standards. C. Interim Use Status - Public Markets: 1. Unless a public market is identified on a business license as a vear-round market within the City of Edmonds, a premises licensed as a public market shall be considered a temporary use. As a temporary use, the city council finds that any signs or structures used in accordance with the market do not require design review. When a location is utilized for a business use in addition to a public 7 market, the public market use shall not decrease the required available parking for the other business use below the standards established by Chanter 17.50 ECDC. Section 8. General Commercial Zone Use Amendments. Section 16.60.040.A of the Edmonds Community Development Code, entitled "Operating restrictions," is hereby amended to read as follows (new text is shown in underline; deleted text is shown in st-Fikethfettgh): 16.60.040 Operating restrictions. A. Enclosed Building. All uses shall be carried on entirely within a completely enclosed building, except the following: 1. Public utilities; 2. Off-street parking and loading areas; 3. Drive-in business; 4. Secondary uses permitted under ECDC 16.60.010(B); 5. Limited outdoor display of merchandise meeting the criteria of Chapter 17.65 ECDC; 6. Public markets ^ seasonal fi ors maf-kets; 7. Outdoor dining meeting the criteria of Chapter 17.75 ECDC; 8. Motorized and nonmotorized mobile vending units meeting the criteria of Chapter 4.12 ECC. [Ord. 3902 § 5, 2012; Ord. 3635 § 1, 2007]. B. Interim Use Status - Public Markets: 1. Unless a public market is identified on a business license as an year-round market within the City of Edmonds, a premises licensed as a public market shall be considered a temporary use. As a temporary activity, the city council finds that any signs or structures used in accordance with the market do not require design review. When a location is utilized for a business use in addition to a public market, the public market use shall not decrease the required available parking for the other business use below the standards established by Chapter 17.50 ECDC. Section 9. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. Section 10. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. ATTEST/AUTHENTICATED: CITY CLERK, SANDRA S. CHASE APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: IM JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. APPROVED: MAYOR DAVE EARLING W SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2013, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING INTERIM AMENDMENTS TO ZONING REGULATIONS THAT WOULD ALLOW PUBLIC MARKETS IN THE BC, BD AND CG ZONES, ESTABLISHING SIX MONTHS AS THE TENTATIVE EFFECTIVE PERIOD OF THE ORDINANCE, AND ESTABLISHING AN EFFECTIVE DATE.. The full text of this Ordinance will be mailed upon request. DATED this day of , 2013. 4852-4054-9897, v. 1 10 CITY CLERK, SANDRA S. CHASE ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING EDMONDS CITY CODE CHAPTER 4.90 RELATED TO LICENSING AND PERMITTING REQUIREMENTS FOR PUBLIC MARKETS, AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Edmonds historically only allows seasonal farmers markets to operate during the period between May and September, inclusive; and WHEREAS, there has been expressed interest in having public markets operating any time of the year; and WHEREAS, the City would like to update its licensing requirements for such public markets; and WHEREAS, the Edmonds City Code Chapter 4.90 does not expressly include public market as a use subject to permitting and licensing requirements of this chapter; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Chapter 4.90 of the Edmonds City Code, entitled "Community Oriented Open Air Markets," is hereby retitled "Public Markets" and amended to read as follows (new text is shown in underline; deleted text is shown in strip): Chapter 4.90 COMMUNITY ORIENTED PUBLIC OP�TMARKETS Sections: 4.90.010 Definitions. 4.90.020 Activities requiring a license. 4.90.025 Exemptions. 4.90.030 Prohibited activities. 4.90.040 Licensees limited to nonprofit community oriented organizations. 4.90.050 Sponsor licensee - Business license required when. 4.90.nPremises ZeniRg and land use T ;tom 4.90.070 License fee. 4.90.080 Term of license. 4.90.090 Application for license. 4.90.100 Records. 4.90.110 Administration. 4.90.120 Violation of the provisions of the chapter - Civil infraction. 4.90.010 Definitions. A "Community erieRtedepeR "Public market" shall meaR a site OF l9GatiGR where n or used items are sold by two or more individual VeRders, with eaGh VeRder eperatiRg 'RdepeRdeRtly fFGM the other veRders basis used goods new wares eF MeFGhandise-is defined in ECDC 21.80.103. B. "Vendor" shall mean any person, association, group, partnership, corporation or firm who exhibits goods or services in a GOMMU^ity orieRte' epeR i-public market provided through a duly licensed sponsor, for the purpose of selling, bartering, trading, exchanging for advertising such goods or services for sale. C. "Sponsor" shall mean any person, association, group, partnership, corporation or firm engaged in the business of providing to any vendor, directly or indirectly, sale spaces, areas or structures within a site licensed for a GOMMURity erieRted ^^e^ irpublic market for the purpose of using such location during the term of the market's license. During the study phase in which this ordinance is effective, the promoter shall be a nonprofit organization as described in ECC 4.90.040. 4.90.020 Activities requiring a license. It shall be unlawful for any person to own, use or permit property to be used as a public market until the market and site have been licensed under this chapter. No person shall then sell or offer for sale products at any location in conjunction with a market activity until sponsor has been duly licensed and each vendor submitted to the city. Nothing in this chapter shall be deemed to authorize activities to be conducted in accordance with the market's activities unless appropriately licensed as required under another provision of this code; provided, however, that business license requirements are limited as provided in ECC 4.90.050. For example, pawnbrokers and dealers of secondhand goods shall not conduct activities in accordance with a market until duly licensed in accordance with the provisions of Chapter 4.75 ECC. Licensing under the provision of this chapter shall be an alternative to special event licensing under the authority of the city council or a license for a public amusement as required under Chapter 4.32 ECC. A. It shall be unlawful for any person to sell or offer for sale goods at a ^^mmunity ^ri^^+ed open aimpublic market unless such person has been listed on the application fee of the licensee and paid the processing requirement specified herein. B. All structures employed on the site shall comply with the requirements of the State Building Code, including but not limited to the Uniform Building and Fire Code elements. rn�TS § 31995]. C. The activities of the public market shall be limited to daylight hours on Saturday and Sunday of each week within public riahts of way. but extended hours are allowed up to 10 D.m. for anv day of the week if the market takes place outdoors on private property or public property not located within public rights of way. Operational hours related to activities of the public market are not limited when the market takes place within a fully enclosed building. 4.90.025 Exemptions. The provisions of this chapter shall not be applied to: A. Require any farmer, gardener or other person who sells any fruits, vegetables or other farm produce or edibles produced by such person within Snohomish County, Washington and exempt pursuant to RCW 36.71.090 from paying any fee or application. Such persons are exempt from the licensing and fee requirements of ECC 4.90.080 but may be listed by the licensee as a vendor when sales are conducted in conjunction with a ^^mmURity GFieRted epeR air-p_uLblic market. 4.90.030 Prohibited activities. It shall be unlawful for any person to own, use or permit property to be used for any of the following prohibited acts in conjunction with the market and unlawful for any person to conduct any of the following acts in conjunction with the public market: A. The sale of any raw meat, fish or poultry product unless approved in writing for inclusion by the Snohomish County Health District; B. The sale of any beverage or foodstuff unless appropriately licensed from the Snohomish County Health District; and C. No sound amplification system shall be used in conjunction with the market which produces noise which is audible beyond the boundaries of the area designated in the application. Ord. 3015 §3 1995]. 4.90.040 Licensees limited to nonprofit community oriented organizations. ILicenses to conduct a ^^mmunity oriented open ;r up blic markets shall be issued only to nonprofit community organizations. Nonprofit community organizations are hereby defined to mean: bona fide nonprofit re;;g:oAs, Gh ritable beRe elen+ fraternal OF SeGial organizations recognized by the United States Internal Revenue Service as a charitable institution exempt from taxation under Section 503C of the Internal Revenue Code and whose principal offices or meeting place is located within the city of Edmonds. [Ord 3032 § 2 1995; n�T5 § i 1995] 4.90.050 Sponsor licensee — Business license required when. The issuance of a GE)MMUR'ty r eRte d PeR aif up blic market license to the sponsor is intended to serve as a master license authorizing limited business activities Vendors at the markets renting or leasing space from the master licensee are not required to have a city business license unless they engage in other business activities subject to licensing under the provisions of this title. By way of illustration and not Iimitation.the following examples are offered: A. Pawnbrokers and secondhand dealers are required to have licenses as provided by Chapter 4.75 ECC. B. A business license shall be obtained by any vendor who conducts ceVered business activities beyond the premises licensed as a GGMMURity „rieRted „pe ;r up blic market and/or outside of the time for which the license is issued. For example, a business operating from a booth on the premises licensed as a ,.,,r~,r~,URit y „rieRted „pee air- up blic market during the days of approved market operation shall not require a business license to conduct such activities. If, however, the vendor conducts other business activities subject to the provisions of Chapter 4.72 ECC, the person conducting such activities shall be duly licensed in accordance with the provisions of that chapter. rn�T5 § 3,T995j 4.90.070 License fee. An applicant for a license to operate a GOMM Rit y OrieRte d epe it up blic market shall pay a $5100.00 fee. This fee is based upon the cost to the city of reviewing and processing the application and shall be submitted in conjunction with the application. Each participating vendor shall pay $5.00 for its participation in the GOMMURit y OrieRte d Gpe it up blic market during each calendar year. No application shall be deemed complete until all fees have been paid. rid. 303`'�T995; OAT Z 19951 4.90.080 Term of license. Each license issued under this chapter shall be limited to the number of days approved for operation for the GOMMURit y Oriented epeR r up blic market for which the license was issued. LiGeRSeS shall he valid Only d FORg daylight hni irs in Iu ly August and September. NO-"GeRse shall be effeGtiye beYGRd September 30tth of eahyear. rid. 303 s-4, 1995; n�T5 § 3,T995]. 4.90.090 Application for license. Each applicant for a license to operate a GOMMURit y OrieRte d epen it up blic' market shall file an application with the city clerk accompanied by the license fee provided for in ECC 4.90.070. The application shall be in writing and submitted on a form prepared by the city clerk and signed by the applicant. The application shall give the applicant's nonprofit organization's business address and principal business location, a copy of documents indicating its charitable nonprofit status as well as the residence address and phone number of the applicant's agent. In addition to such other information as the city clerk shall require, the application shall be accompanied by: A. A plot plan showing the location of any outdoor facilities or activities. Adequate parking and ingress and egress shall be maintained during the course of this temporary special event. Adequate precautions shall be put in place to prevent vehicular access to pedestrian pathways within the confines of the activity. Applications to utilize a site or lot already occupied by an existing business shall show on the plot plan the location of all parking required to be provided under the provisions of Chapter 17.50 ECDC for such business. B. A list of each and every vendor participating or anticipated to participate in the market for which the license is sought shall be submitted to the city clerk. The listing shall include the vendor's name, address and business phone number together with a general description of goods and/or services offered by each vendor. Any changes in the list of vendors shall be provided to the city clerk in a minimum of three business days prior to the date of the proposed change (i.e., the first date at which the new vendor will participate in the market). C. Provisions for event management and garbage control shall be addressed in a management plan. All tables, tents, booths, signs and other structures associated with the market shall be removed from public rights of wav at the end of each day; provided, however, that approved outdoor storage may be provided between the close of business Saturday Right and the GE)MMeRGeMeRt Of business en SuRda„ egthe day a public market is held and commencement of business the following morning on public land not located within public rights of way or on private property. D. Garbage receptacles shall be strategically located and have sufficient capacity to accommodate the vendors and estimated members of the public in attendance. In addition the area shall be kept clean of rubbish, garbage, junk, waste paper, plastic, styrofoam cups, sacks, food and other waste. The City of Edmonds encourages the use of recycling receptacles and products whenever possible. The license holder shall be responsible to keep the area clean. The area to be kept clean shall include the area immediately surrounding sidewalks and public streets. DE. Temporary signage announcing the event shall be approved on the site in the licensing process in accordance with the requirements of ECDC 20.60.080. i-F. The fire marshal shall designate appropriate fire lanes through the licensed area on the plot plan. These fire lanes are intended for pedestrian use and shall be kept free of structures, debris or other blockage. Failure to maintain appropriate fire lanes shall be cause for immediate revocation of the license. The police chief may, in his or her sole discretion, require that security personnel be provided by the GOMMURity GFieRted epeR air up blic market during times and in a number designated by the police. rn�Tri % i 1995] 4.90.100 Records. The named licensee sponsor of the GeMmupity eri8Rte , epeR a;r up blic market shall maintain a record of all vendors participating in the event. Such record shall be available for inspection by the city clerk or a designated agent during normal business hours of city offices (that is 8:00 a.m. to 54:030 p.m. Monday through Friday, excluding legal holidays). [Ord. 3015 § 3T995]. 4.90.110 Administration. The license for a GGMMUn;t" erieRtedepe^ it up blic market may be revoked at the discretion of the mayor or designee at any time for failure to comply with the provisions of this chapter or for violation of any other provision of the city code. Notice of revocation shall be served personally 24 hours prior to the date such revocation shall be effective. The licensee may request a hearing before the Edmonds c-City eCouncil; provided, however, that in the interim no activity shall be conducted until such time as the Edmonds sCity sCouncil has heard the appeal of the licensee from the original determination of the mayor or designee. rn�T5 § 3,T995] 4.90.120 Violation of the provisions of the chapter — Civil infraction. Any person violating any of the requirements of this chapter shall be guilty of a civil infraction and shall be punishable by a fine of up to $1,000. €aehh day of vielatiGR shall be sep"r"u, Offense rn�T5 §3, 1995r AM-5775 City Council Meeting Meeting Date: 05/21/2013 Time: 15 Minutes Submitted By: Sandy Chase Department: Review Committee: Type: City Clerk's Office Information Information Subject Title Report on City Council Committee Meetings of May 14, 2013. Recommendation N/A Previous Council Action N/A Narrative Committee Action: Attached are copies of minutes from the following City Council Committee Meetings: • 05-14-13 Finance Committee Meeting • 05-14-13 Parks, Planning and Public Works Committee Meeting • 05-14-13 Public Safety and Personnel Committee Meeting Attachments 05-14-13 Finance Committee Meeting Minutes 05-14-13 Parks, Planning & Public Works Committee Meeting Minutes 05-14-13 Public Safety and Personnel Committee Meeting Minutes Form Review Inbox Reviewed By Date Mayor Dave Earling 05/16/2013 02:46 PM Finalize for Agenda Sandy Chase 05/16/2013 03:15 PM Form Started By: Sandy Chase Started On: 05/16/2013 02:33 PM Final Approval Date: 05/16/2013 17. FINANCE COMMITTEE MEETING MINUTES May 14, 2013 Elected Officials Present Councilmember Yamamoto Councilmember Fraley-Monillas Mayor Earling Council President Petso Public Present Ron Wambolt Roger Hertrich Phil Lovell Bruce Witenbera Staff Present Phil Williams, Public Works Director Al Compaan, Police Chief Carrie Hite, Parks & Recreation Director Deb Sharp, Accountant Rob English, City Engineer Sarah Mager, Accountant Lief Bjorback, Assistant Building Official Renee McRae, Recreation Manager Jeannie Dines. Recorder Councilmember Yamamoto called the meeting to order at 7:09 p.m. He requested the addition of an agenda item, 2013 COPS Hiring Grant Solicitation. G. 2013 COPS Hiring Grant Solicitation Mayor Earling explained in the past the federal COPS hiring program offered a 50/50 cost share. This year the federal government is providing 75% of the cost (salary and benefits) and the entity pays the remaining 25%. Chief Compaan approached the Edmonds School District (ESD) regarding a police officer in the schools; the School Board is meeting tonight to consider whether to pay all or a portion of the 25%. The program is a 3-year commitment with the 75/25 split; the fourth year Chief Compaan has proposed a 50/50 cost split between Edmonds and ESD. A fourth year is required. Chief Compaan explained this is an annual grant program and funds are limited. Lynnwood has applied the last three years and has not been successful. Tonight's request is authorization to submit the grant application which is due by May 22. Notification will be made by September 30. School resource is one of the targeted areas of the grant so the City's application may have a better chance of approval with that approach rather than an entry level police officer. Mayor Earling relayed ESD Superintendent Brossoit is excited about the possibility. A brief discussion followed regarding how the position would be funded in the fourth year. Action: Finance Committee members expressed their support for submitting the grant application. A. 2013 May Budget Amendment Ms. Sharp reviewed the 2013 May budget amendment. General Fund amendments include, 1) Parks & Recreation's request to reinstate part-time staff that was cut from the 2013 budget. This amendment decreases ending fund balance, 2) Development Services — costs offset by grant revenues, and 3) costs associated with the Finance Director's resignation (two amendments). Funds reallocated from director's salary into professional services and overtime. No change in fund balance. The four amendments related to street funds do not affect fund balance. The first is a reallocation of funds in street maintenance from professional services to repair and maintenance. The next three are capital projects cost offset by grant funds. The final amendment is for the sewer capital program; a request from the Engineering Department for $1,337,910 for the rehabilitation of the 9 sewer lift stations. 05-14-13 Finance Committee Minutes, Discussion followed regarding information previously provided to Council regarding these items. Action: Finance Committee recommends approval. Schedule for full Council. B. March 2013 Quarterly Financial Report Ms. Mager made a brief presentation. Action: Schedule on Consent Agenda. C. Discussion reaardina Issuance of 2013 Water. Sewer, and Stormwater Utilitv Bonds Mr. Williams explained the recently approved Water and Stormwater Comprehensive Plan and the upcoming Wastewater Comprehensive Plan anticipate bonds to fund capital projects outlined in the plans. Projects in the Water Comprehensive Plan include replacement of aging water lines. Projects in the Stormwater Comprehensive Plan include projects related to flooding and drainage. The Wastewater Comprehensive Plan includes the treatment plant, collection system and pump stations. Mr. English provided a draft list of 282 wastewater projects. A final list will be provided in the Wastewater Comprehensive Plan. Mr. Williams recalled the Council's decision to delay a wastewater rate adjustment until the Wastewater Comprehensive Plan was complete. Wastewater rates have not been increased since 2002; rates were lowered in 2006 by 2.24%. He distributed a 2013 rate comparison for single family water, sewer and stormwater rates. Scott Bauer, A. Dashen & Associates, provided information regarding the bond market, outstanding revenue bonds, delegation authority, sale methods (negotiated or competitive), and schedule of events. In addition to funding projects, the City has the ability to reimburse itself for prior costs. Action: Schedule presentation to full Council by Scott Bauer. D. Alternative Chart Format for Monthly Report Ms. Mager described the addition of the 2012 actual column. Action: Scheduled for full Council. E. Park Levv Exploratory Committee Recommendation Ms. Hite described the formation of a Metropolitan Parks District (MPD) Exploratory Committee, the committee's recommendation to Council in July, and Council's direction to continue exploring options for 2013. A report was provided to Council at their retreat and Council directed staff to continue working with the committee and return with a recommendation. The committee has held four meetings since January and determined an MPD is not the best option at this time for Edmonds as it was felt to be too much for the community to accept. MPD Committee Member Phil Lovell explained attendance at committee meetings varied from 6-30. After discussing pros and cons of an MPD and a park levy lid lift, the committee recommends a 3-year $2 million levy lid lift devoted to parks and recreation programs and facilities, restore lost services and revenues, and establish a capital fund for delayed equipment maintenance and replacement. Parks and Recreation and street overlays were high priories in the Strategic Plan. The committee also 05-14-13 Finance Committee Minutes, Page 3 recommends the Council develop a strategy to utilize funds in the budget previously allocated to Parks and Recreation for street overlays/maintenance. MPD Committee Member Bruce Witenberg explained in addition to several citizens, Mayor Earling, the Finance Director, Ms. Hite, Councilmembers Buckshnis and Yamamoto, and Ms. McRae attended committee meetings. The cost of the proposed $2 million levy lid lift is $10/month for a house assessed at $350,000 and $12/month for a house assessed at $400,000. If a levy passes in 2013, the funds will be collected in 2014, 2015, and 2016. The committee recognized the need for substantial Council support of a levy to avoid the negative impact that a fractured Council had on the previous levies. Action: Schedule discussion at full Council next week. F. Public Comments Ron Wambolt, Edmonds, referred to the monthly reports and suggested the methodology for projections be changed. The correct way to do a projection is to add the budget for the remaining months to the YTD actual. Using the current method, the General Fund projections indicate a levy lid lift is not necessary. Roger Hertrich, Edmonds, referred to the 2013 monthly report and the projection that the City will collect $1.2 million in REET which would provide $500,000 for streets. He suggested the MPD Committee consider the projections. He requested a list of the people who attended individual MPD Committee meetings. Adjournment — The meeting adjourned at 8:01 p.m. Parks, Planning and Public Works Committee Meeting May 14, 2013 Elected Officials Present: Council Member Kristiana Johnson Council Member Diane Buckshnis The committee convened at 7:10 p.m. Staff Present: Phil Williams, Public Works Director Rob English, City Engineer Carrie Hite, Parks & Recreation Director Stephen Clifton, Community Services/Economic Development Director John Westfall, Fire Marshall Leif Bjorback, Building Official Jeff Taraday, City Attorney Renee McRae, Recreation Manager A. Park Levy Exploration Committee Recommendation Carrie Hite, Parks & Recreation Director, introduced Park Levy Exploration Committee members Phil Lovell and Bruce Witenberg. Ms. Hite, along with Mr. Lovell and Mr. Witenberg, discussed the recommendations regarding a Park Levy. ACTION: Council Member Buckshnis forwarded this item to the Finance Committee for discussion. Council Member Johnson forwarded to Council for discussion. B. Authorize Mayor to sign a contract with MIG for development of the PROS plan Ms. Hite provided a brief background related to this matter. ACTION: Moved to Consent Agenda for approval. C. Authorize Mayor to sign Professional Services Agreement for A/E services for City Park Ms. Hite provided a brief background related to this matter. ACTION: Moved to Consent Agenda for approval. D. Interim Ordinance to allow Public Markets in the Business Commercial (BC), Business Downtown (BD) and General Commercial (CG) Zones — Proposed changes to 16 and 21 of the Edmonds Community Development Code (ECDC). Ordinance to amend Chapter 4.90 of the Edmonds City Code (ECC) — Licensing. Community Services/Economic Development Director Stephen Clifton presented an overview of the proposed changes to the ECDC and ECC. He discussed the approach taken to revise the codes, goals and objectives and how the proposed ordinances achieve the goals. Council member Buckshnis asked about next steps and the type of actions that need to be taken by the City Council. Mr. Clifton mentioned that the proposed Interim Ordinance (amendments to ECDC Chapters 16 and 21) will require a public hearing. This item is scheduled for the May 22, 2013 Planning Board as a workshop item and a public hearing conducted by the Planning Board will take place in June. The proposed ordinance amending ECC Chapter 4.90 does not require a Public Works, Parks and Planning Committee Minutes May 14, 2013 Page 2 public hearing and the City Council has the ability to approve this ordinance as early as May 21, 2013 during the full City Council meeting. Council members Buckshnis and Johnson recommended the City Council approve the Interim Ordinance to allow Public Markets in the Business Commercial (BC), Business Downtown (BD) and General Commercial (CG) Zones - Proposed changes to 16 and 21 of the Edmonds Community Development Code (ECDC) and the Ordinance to amend Chapter 4.90 of the Edmonds City Code (ECC) - Licensing. ACTION: Council members Buckshnis and Johnson recommended the City Council approve the Interim Ordinance to allow Public Markets in the Business Commercial (BC), Business Downtown (BD) and General Commercial (CG) Zones - Proposed changes to 16 and 21 of the Edmonds Community Development Code (ECDC) and the Ordinance to amend Chapter 4.90 of the Edmonds City Code (ECC) - Licensing. E. Edmonds City Code Chapter 2 Revisions. Jeff Taraday, City Attorney, was present for a discussion on proposed revisions to Edmonds City Code Chapter 2. ACTION: Chapter 2.10 was moved forward to a future Council agenda for discussion. NEW ITEM: Discussion regarding issuance of 2013 water, sewer and stormwater utility bonds. Mr. Williams discussed why the City was preparing to pursue a new revenue bond for funding capital improvements related to stormwater, water and sewer. He also let the committee know that the update to the wastewater comprehensive plan was nearing completion and that process has developed a new and lengthy list of improvement projects for wastewater. Scott Bauer from Dashen and Associates presented information about the bonding process and a timeline on when the bonds would be sold. ACTION: None. F. Authorization for Mayor to sign a Grant Agreement with the Department of Ecology for $188,772 to conduct pre -design services for the Perrinville Creek Stormwater Flow Reduction Retrofit Study. Mr. Williams explained how the proposed grant from the Department of Ecology would be used in conjunction with the stormwater funds previously programmed for the Perrinville Creek Stormwater Flow Reduction Retrofit Study. ACTION: Moved to Consent Agenda for approval. G. Authorizatin to award construction services for the 224t" Street SW Sewer Upgrade project to Laser Underground and Earthworks. Mr. English reviewed the history for the 224t" Street SW sewer upgrade project and he let the committee know the improvements were a joint project between the City and Olympic View Water and Sewer District. The District will award and administer the construction contract with Laser Underground and Earthworks. ACTION: Moved to Consent Agenda for approval. Public Works, Parks and Planning Committee Minutes May 14, 2013 Page 3 H. Authorization to approve a storm utility easement for installation of infiltration and storm that will be part of improvements to be done as part of the 238t" Storm Drain Project. Mr. English provided a brief summary on why the storm utility easement was necessary for the improvements that will be completed as part of the 238th Storm Drain project. ACTION: Moved to Consent Agenda for approval. I. Proposed Ordinance authorizing the acquisition by negotiation or condemnation of real property interests needed for the 2281h St. SW Corridor Improvements Project. Mr. Williams discussed the purpose of the ordinance and how this ordinance was very similar to the one recently approved for the Five Corners Roundabout Project. A public hearing is tentatively scheduled for June 4, 2013 and each property owner included in the ordinance will be notified in writing about the ordinance and public hearing. ACTION: Item is scheduled to be presented to full Council on June 4, 2013. J. Final Contract Acceptance, WWTP A -Basin Upgrade Project Mr. Williams provided background on the A -Basin Upgrade Project at the Wastewater Treatment Plant and he recommended final acceptance of the project by the City Council. ACTION: Moved to Consent Agenda for approval. K. Final Contract Acceptance, WWTP Building Roof Replacement Mr. Williams described why the roof improvements were made at the Wastewater Treatment Plant and he recommended final acceptance of the project by the City Council. ACTION: Moved to Consent Agenda for approval. L. Title 19 Building Code Updates Building Official Bjorback and Fire Marshal Westfall presented the proposed changes to Title 19 of the ECDC for building codes. The building codes are updated every 3 years and adopted at both the state and the city level. Council member Buckshnis asked whether the removal of the Board of Appeal provisions from the city code was the biggest proposed change. Mr. Bjorback explained that is was, and that they were currently working with the city attorney to make sure the language regarding the hearing examiner process would work as intended. He also explained that the hearing examiner has been a viable option for a number of years, and there has not been the need for an appeal since 2001. Council member Johnson asked why certain portions of the International Residential Code were not slated for adoption along with the rest of the IRC. Mr. Bjorback explained the provisions for plumbing and electrical are provided in other adopted codes, and thus not needed in the IRC for our jurisdiction. It was decided to add brief language to section 19.05.010 to clarify this point. Council member Johnson asked why there was a proposed change to the exemption from building permit for playground equipment. Bjorback explained that due to recently gained knowledge of new accessibility codes, he is planning to reevaluate this issue and will modify the exemption as appropriate. Public Works, Parks and Planning Committee Minutes May 14, 2013 Page 4 Fire Marshal Westfall explained that the Fire and Marina Code sections were addressed this evening in Public Safety Committee. Few minor edits and few significant changes were addressed in Chapters 19.25 and 19.65. The Public Safety Committee approved the Fire and Marina Code sections to move forward to public hearing on June 4 or upon preferred schedule of Council President Petso. ACTION: The Parks, Planning and Public Works Committee approved the proposed changes to Title 19 as discussed, and recommended forwarding to full council. As the new codes take effect statewide on July 1, Mr. Westfall suggested a public hearing date of June 4, or as appropriate for the council's schedule. M. Public Comments There were no public comments. The meeting adjourned at 8:33 pm. MINUTES PUBLIC SAFETY AND PERSONNEL COMMITTEE MEETING MAY 145 2013 Elected Officials Present: Councilmember Bloom (Committee Chair) Councilmember Peterson (Committee Member) Mayor Earling Council President Petso (Presenter) City Staff Present: Chief of Police Al Compaan Fire Marshal John Westfall City Attorney Jeff Taraday The meeting was called to order at 7:10 p.m. A. Proposed changes to the Economic Development Commission Ordinance. Council President Petso presented ordinance language to the Committee requesting: (1) Allow for up to two city council members to be appointed as Economic Development Commission liaisons to be appointed by the Council President; and (2) Each commissioner serves at the pleasure of the applicable appointing official, who may remove and replace his or her appointee(s) at any time without cause. Councilmember Peterson expressed concern over the legal implications and whether the deliberation would be required in a public forum, and was also concerned where one appointee might be operating from a position contrary to the positions that the appointing council member desires. City Attorney Jeff Taraday suggested most appointment processes and desired actions related to volunteer appointments by council members could be written into the ordinance. Hypothetical situations were discussed. Councilmember Bloom preferred the oversight by an entity such as an Ethics Board that could address the actions of all boards and commissions and provide recommendations to the City Council for action when activity fell short of criminal behavior. Councilmember Peterson suggested the formation of an Ethics Board would be an additional step ultimately arriving at the end with Council action that would apply by the processes established in this ordinance language. There currently is no Ethics Board established. Edits were made to allow one or two positions in number 1 above. Council President Petso withdrew number 2 above due to lack of consensus at committee. Council President Petso will bring the ordinance to the City Council for discussion. Public Safety & Personnel Committee May 14, 2013 Page 1 of 3 B. 2012 Fire Code Update. Fire Marshal Westfall discussed the upcoming code cycle changes to the Fire and Marina Codes. The most significant change will be that the Building and Fire Departments will no longer maintain a current Board of Appeals, described by the codes. This is an onerous task for the Building Department as volunteer experts in specific fields must be maintained for when Building or Fire determinations are questioned by code applicants. The most recent Board of Appeals activity occurred in 2002. This is not a frequent event and the City currently utilizes an established Hearing Examiner on an ongoing basis for land use issues. A Hearing Examiner is felt to be a good arbiter also for construction issues. The Committee approved the Fire Code update moving forward to public hearing on June 4, or when best scheduled by Council President. The 2013 Fire Code will be in effect in Washington State by July 1. C. Annual renewal of Snohomish Regional Drug & Gang Task Force Interlocal Agreement (2013-2014). Chief Compaan presented information regarding this Interlocal Agreement (ILA). The cost for the 2013-2014 fiscal year will be $10,237, half of which is already budgeted in the 2013 approved Police Department budget, with the balance to be included in the 2014 Police Department budget. The Committee approved placing this agreement on the Consent Agenda. D. Interlocal Agreement — North Sound Metro SWAT. Chief Compaan presented information regarding this ILA. The present SWAT ILA was approved by Council in December 2011. The new ILA adds the cities of Mill Creek and Kirkland, plus makes two minor language changes pertaining to team structure/operations. The Committee approved placing this agreement on the Consent Agenda. E. 2013 COPS Hiring Program Grant Solicitation. Mayor Earling and Chief Compaan presented information regarding this grant opportunity — presented this evening to both Public Safety -Personnel and Finance Committees. The proposal is to partner with Edmonds School District (ESD) to hire one police officer under this grant to serve as School Resource Officer. If Edmonds is approved for this grant, an Interlocal Agreement would be required with ESD. The term of the grant is four years. Years one through three are 75% funded (salary and benefits) by the grant, and ESD has indicated willingness to pick-up the remaining 25% for each of the three years. Year four must be 100% locally funded, and ESD has indicated willingness to pick-up 50%, and the city would be obligated to the other 50%. During the term of the grant, the city would be required to maintain its budgeted complement of police officers (51 at present; 52 if approved for COPS grant funding). The application deadline is May 22. No official action is required by City Council at this juncture, other than a consensus that the Police Department move forward with submitting an application. The Public Safety -Personnel Committee was of the consensus to submit the application. Public Safety & Personnel Committee May 14, 2013 Page 2 of 3 F. Public Comments There were no public comments. The meeting was adjourned at 8:06 p.m. Public Safety & Personnel Committee May 14, 2013 Page 3 of 3