2013-07-09 City Council - Public Agenda-1503'4- o
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AGENDA
EDMONDS CITY COUNCIL
Council Chambers — Public Safety Complex
250 5th Avenue North, Edmonds
JULY 9, 2013
6:00 P.M.
City Council Committee Meetings
The City Council Committee meetings are work sessions for the City Council and staff. Members of the public are welcome to observe the
meeting, but public participation is limited to making comments at the end of the meeting with a 3 minute limit per person.
j,
Finance Committee
Meeting Location: Council Chambers
A.
(10 Minutes)
Reinstating clerk position
B.
(10 Minutes)
L & I Claims Management
C.
(10 Minutes)
Interlocal with Snohomish County regarding City Park project funding.
D.
(10 Minutes)
Restoration of the Parks irrigation budget.
E.
(15 Minutes)
Discussion regarding budget amendment to fund the Development Services Director position.
F.
(5 Minutes)
Authorization to contract with James G. Murphy to sell surplus city vehicles.
G.
(10 Minutes)
May 2013 Monthly Financial Report
H.
(10 Minutes)
Public Comments (3 Minute Limit Per Person)
2. Parks. Planning & Public Works Committee
Meeting Location: Jury Meeting Room
A. (5 Minutes) Quarterly Public Works Project Report
B. (5 Minutes) Authorization to advertise a Request for Bids for construction services for the 224th Street SW Waterline
Replacement Project.
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C.
(5 Minutes)
Authorization for Mayor to approve acceptance and recording of easements for the 228th St. SW Corridor
Improvements Project.
D.
(15 Minutes)
Discussion on critical areas 'allowed uses' provisions.
E.
(15 Minutes)
Continued discussion on Park Impact Fees.
F.
(5 Minutes)
Interlocal Agreement with Snohomish County regarding City Park Project.
G.
(10 Minutes)
Public Comments (3 Minute Limit Per Person)
3. Public Safety and Personnel Committee
Meeting Location: Police Training Room
A. (10 Minutes) Discussion: Edmonds City Code Chapter 2 Revisions.
B. (10 Minutes) Reinstating clerk position
C. (10 Minutes) L & I Claims Management
D. (30 Minutes) Discussion regarding Code of Ethics.
E. (10 Minutes) Review of appointment of two new members to the Edmonds Public Facilities District Board.
F . (10 Minutes) Public Comments (3 Minute Limit Per Person)
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AM-5918
City Council Committee Meetings
Meeting Date:
07/09/2013
Time:
10 Minutes
Submitted By:
Doug Fair
Department:
Municipal Court
Committee:
Finance
Subject Title
Reinstating clerk position
Type:
Information
Recommendation
Reinstate the one-half time clerk position to the previous level of full-time.
Previous Council Action
Narrative
Action
1. A.
In 2012, before the hiring freeze was instituted, my staffing level was five clerks: four clerks were permanent employees and
one was a probationary employee. Unfortunately the probationary employee did not make it through the probation period
successfully. By the time it was determined that she would not be retained; the hiring freeze had been instituted.
We were able to keep a part-time position in lieu of filling the full-time probationary position. Luckily, during this time our
filings were significantly below our averages. Our filings had averaged between 7700 and 7900 per year for the years
2008-2011, inclusive. In 2012 the filings dropped to 6325. As you may recall, that drop in filings was as a result of a number
of injured officers in the traffic division of the police department.
Since early in 2013, the traffic division has been at full strength. Predictably, our filings have increased. We are now again on
pace to reach our historical averages. Through the end of April we have had 2,560 filings. This extrapolates to approximately
7700 filings for the year.
We have been using volunteer interns to help us meet the growing number of filings. However, they are not a substitute for a
dedicated employee. We have observed the staff working on their lunches and breaks. We have reminded them that this is
against our policies but they have indicated that they are unable to meet their workload unless they perform extra work. While
I am impressed with their phenomenal work ethic, we should not be placing any staff member in this type of untenable
position.
I am requesting approval to return my staffing level to the pre -hiring freeze level. The cost of this decision, including benefits,
is about $25,000-$30,000 on an annual basis. Currently there is money available in the Mayor's non -departmental budget to
cover this expense. Both the Mayor and HR approve of this decision.
Fiscal Year: 2013
Fiscal Impact
Revenue:
Expenditure: $15,000
Fiscal Impact•
The impact listed above is for the balance of the year. Anticipated future impacts are $25,000430,000 per year.
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 07/03/2013 10:22 AM
Mayor Dave Earling 07/03/2013 11:34 AM
Finalize for Agenda Sandy Chase 07/03/2013 12:02 PM
Form Started By: Doug Fair Started On: 07/03/2013 08:41 AM
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Final Approval Date: 07/03/2013
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AM-5912
City Council Committee Meetings
Meeting Date: 07/09/2013
Time: 10 Minutes
Submitted By: Carrie Hite
Department: Parks and Recreation
Committee: Finance Type:
Information
Subject Title
L & I Claims Management
Recommendation
Council review memo in packet and discuss any concerns.
Previous Council Action
Narrative
Please see memo in packet
L & I Claims Management
Inbox
City Clerk
Mayor
Finalize for Agenda
Form Started By: Carrie Hite
Final Approval Date: 07/03/2013
Attachments
Information
Form Review
Reviewed By
Date
Sandy Chase
07/01/2013 09:20 AM
Dave Earling
07/02/2013 11:11 AM
Sandy Chase
07/03/2013 11:27 AM
Started On: 06/28/2013 09:36 AM
1. B.
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To: City Council
From: Carrie Hite, Reporting Director for HR
Mary Ann Hardie, HR Manager
Date: June 28, 2013
Re: L & I Claims Management
Background:
The HR department has been reviewing the City's worker's compensation (L & 1) program as a continued
part of risk management from a safety (safe work practices &injury claims prevention) and a loss control
(minimization of cost) perspective. As part of this process, the HR department has been looking at the
internal and external claims management process options. The HR department has also been working on
compiling the comprehensive City's Accident Prevention Plan (APP) in coordination with the City's Safety
& Wellness Committee. This plan, which focuses on safety and accident prevention, will be an important
component of the worker's compensation program. It is estimated that a rough draft of this plan will be
completed by the end of the year and a final draft issued in early 2014.
Overview
The City is state insured and currently has approximately 194 full time employees as well as 75 other
worker's compensation coverage eligible positions such as: elected officials, part time,
seasonal/temporary employees and volunteers. The City pays L & I premiums based on our experience
modification factor which is determined by the number of claims and the costs (L & I has paid out)
associated with those claims. Our current experience modification factor is 1.40. Last year ( 2012) the
City's L & I premium was $402,000.
Historically, from 2004 — 2009, prior to the 55 Fire Department employees transferring to FD 1 on
1/1/10, the City averaged a total of 33 L & I recordable claims per year with a total average cost of
$372,517 per year. For the last three years (2010 — 2012), the City has averaged around 22 claims per
year for a total average claims cost (not including L & I premiums) of $243,090.70 per year. As the
claims are higher, so is the premium cost to L & I.
While there has been a reduction in the number of claims and the costs associated with the claims
through less claims filed, close internal claims management of open claims, and a reduction of staffing
levels (with the transfer of the Fire Department employees), the City still faces continued premium
increases based on our experience modification factor and the potential risk of costly L & I claims. This
is especially evident in those departments where there is an inherently greater exposure to workplace
hazards (public safety, public works and parks and recreation). These L & I claims are not only
unpleasant for the employee and can have lasting effects, but they also impact productivity and can be
difficult for morale. For example, in 2007, one work related back injury claim in one department alone
cost a total of $207,429.03 (this claimant is no longer employed at the City).
Additionally, the city has an aging workforce, with an average age of 48, and the types of injury claims
that occur over a period of time are increasing (such as repetitive injuries, musculoskeletal disorders and
occupational work diseases). These types of claims and the normal strains, sprains and tears at an older
age may make for a longer recovery period as well. From 2004 — 2009, the City had a total of 8
occupational work disease claims (which occurred over a period of time); from 2010-2012, the City had a
total of 5 occupational work disease claims. Additionally, while there has been a lowering of the number
of claims, there has been a steady average in the total days of lost time (time loss) from work and light
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duty worked due recovery periods from the injuries. From 2004 — 2009, the City averaged 545 days of
time loss and 49.5 days of light duty worked; from 2010-2012, the City averaged 628 days of time loss
and 83 days of light duty worked.
The HR department has researched the various options to manage claims better, thus lowering the cost
of the City's premiums, increasing workplace safety, and staff morale. Following are the options, and a
staff recommendation about next steps.
Options:
1. Continue as is, relying on State program.
Historically, from 2004 — 2009, prior to the 55 Fire Department employees transferring to FD 1 on
1/1/10, the City averaged a total of 33 L & I recordable claims per year with a total average cost of
$372,517 per year. For the last three years (2010 — 2012), the City has averaged around 22 claims per
year for a total average claims cost (not including L & I premiums) of $243,090.70 per year. Our current
premium cost is approximately $400,000 per year.
2. Rejoin AWC retro group
In 2004, the City joined the Association of Washington Cities' (AWC) retro group program which
coordinates with the City's worker's compensation program (this is the only retro program the City can
participate in) to improve our L & I premium costs and manage our claims costs. The retro group
provides claims management assistance for service (often membership) fees as well as providing
accident prevention training and a potential for a refund of the L & I premium paid. The AWC retro
group is comprised of a number of other AWC cities and counties, with all claims being "pooled"
together. These types of retro groups may offer a better refund potential because they have a larger
premium total and the risk is spread out with the pooling of entities. Conversely, however, if the City
has a bad claim year and/or others in the retro group have bad claim years, there is a certain amount of
risk for ending up with an assessment (paying more premiums). In 2005, the City received an
assessment from AWC for 2004 premiums for $52,525. The City discontinued participating in the AWC
retro group after that year. In reviewing whether or not rejoining the AWC retro pool may be of a
benefit to the City, the refund/assessment information (available) for 2005 — 2011 for the AWC retro
group was reviewed. It appears that AWC's retro refund has declined during this period from 13% in
2005 to 2% in 2011. Also, new L & I standards for retro groups recently enacted will likely make it far
more challenging for retro group participants to meet goals and see continued refunds of premiums.
3. Hire a third party to manage claims.
Our LEOFF 1 medical insurance and our Standard Life Insurance program broker, Alliant put us in touch
with a third party worker's compensation claims administrator, Penser North America, Inc. ("Penser") to
analyze our claims data history and to provide information on what services they could provide to the
City to achieve possible cost savings with our worker's compensation program. Penser is a very well-
known claim administration/risk management/consulting company that has been in the self-
insurance/state-insurance claims administration, group retro program, loss control, education/training,
property & casualty and unemployment insurance services for over 40 years. They have been successful
in achieving good costs savings and claims management through their third party administration
services for worker's compensation programs for many other public and private sector organizations.
Penser comes well -recommended for their worker's compensation claims administration services from:
Pierce County, Benton County, Lewis County, City of Puyallup and the City of Redmond.
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Based upon Penser's analysis of the City's claims history, Penser's goal would be to drop our hourly rates
by approximately 47%, which could, over the course of the next three years, have potential savings of
$140,000 annually as follows:
• 2013- 2015 —The City's currently experience modification factor is currently 1.40. Penser
estimates a reduction of the experience modification factor to a 1.00 using their services (this
would likely be a two-step drop, and will be helped if the Penser and the City can begin working
the claims immediately). By reducing the modification factor to a 1.00 this would lower the
City's L & I premium to about $289,000. This would save the City approximately $114,749 per
year in premium to the State.
2016 — An estimated additional decrease of .10 in the experience modification factor to
.90. This would save the city around another $29,000.
• Going forward, it is anticipated that Penser would be working to maintain the City's experience
modification factor at around .90 or lower giving the city at least an annual reduction/ savings in
premium dollars of around $143,749. This is a savings that would occur each year.
Unlike the retro group, Penser would be the initial point of contact for injured employees with worker's
compensation claims. With some of the more challenging claims, this serves as an added benefit for the
City in that Penser handles the direct interactions with the employee on the claim. Penser also provides
training to managers and supervisors on proper accident investigations, safety analysis of work
locations, direct claims management assistance with employees and will interface directly with the City
to quickly open and close L & I claims and to assist employees in early return to work (to help lower the
actual claims costs). Penser has a vocational rehabilitation counselor service provider (Bock Consulting)
that they contract with that has the expertise to work with the challenging claims and the longer
Penser's cost for services is 3% of the City's L & I premiums paid to L & I, billed each quarter at the end
of the quarter. At the City's current size, the fee would be approximately $3,000 per quarter (with a
one-time set up fee of $750). As the City's premiums go down, this rate would decrease as well.
This first year, the total annual payment for service to Penser would be approximately $12,000, with
significant potential savings in the City's L & I premiums.
Next Steps
In consultation with the Mayor and review by the Finance Director, the administration would like to
proceed with Option 3, hiring a third party claims management group. This is in the budgetary and
contractual authority of the Mayor. This discussion with Council is to query any concerns in proceeding
forward.
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AM-5908
City Council Committee Meetings
Meeting Date: 07/09/2013
Time: 10 Minutes
Submitted By: Carrie Hite
Department: Parks and Recreation
Committee: Finance Type:
Information
Subject Title
Interlocal with Snohomish County regarding City Park project funding.
Recommendation
Authorize Mayor to sign the Interlcoal Agreement with Snohomish County
Previous Council Action
Action
1. C.
Narrative
Snohomish County recently sold bonds to support various projects around Snohomish County. They have awarded $80,000 to
support the City Park Spray and Play Revitalization project. This request is for Council to authorize the Mayor to sign the
Interlocal Agreement to receive funding for this project.
Interlocal Agreement with Snoho Ctv
Inbox Reviewed By
City Clerk Sandy Chase
Mayor Dave Earling
Finalize for Agenda Sandy Chase
Fonn Started By: Carrie Hite
Final Approval Date: 07/02/2013
Attachments
Form Review
Date
07/01/2013 09:20 AM
07/02/2013 07:05 AM
07/02/2013 08:08 AM
Started On: 06/28/2013 08:59 AM
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INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE
CITY OF EDMONDS FOR PARK PROJECT FUNDING
This INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND
THE CITY OF EDMONDS FOR PARK PROJECT FUNDING (this "Agreement"), is
made and entered into this day of , 2013, by and between
SNOHOMISH COUNTY, a political subdivision of the State of Washington (the
"County"), and the CITY OF EDMONDS, a Washington municipal corporation (the
"City"), pursuant to Chapter 39.34 RCW.
RECITALS
A. The 2007 Comprehensive Parks and Recreation Plan, a component of the
Snohomish County Growth Management Act Comprehensive Plan, has documented a
County -wide need for a wide variety of recreational facilities; and
B. The County Executive and the County Council have determined that it is
consistent with the Comprehensive Parks and Recreation Plan and is in the public interest
of County residents to participate in joint undertakings with local municipalities to
increase recreational opportunities and facility capacity; and
C. Pursuant to Ordinance No. 13-018 (the "Bond Ordinance") the County
authorized the issuance and sale of its limited tax general obligation bonds (the "Bonds")
to provide long-term financing for certain projects, which included "Parks Projects"
located in the County; and
D. The Bond Ordinance defines "Parks Projects" as those capital projects for
the acquisition, development, construction, renovation, improvement, and/or maintenance
of public outdoor recreation areas and facilities, public athletic facilities, neighborhood,
community and regional parks, backcountry recreational areas, and/or recreational trails
and facilities, which are identified by the County Council by motion (as an administrative
act) that meet one or more of the following criteria: (i) The project will promote wellness
and improve access to recreation; (ii) The project will provide public access to water for
recreational enjoyment; (iii) The project will provide a positive impact on economic
growth; (iv) The project meets a recognized community need and is supported in existing
planning documents; and/or (v) Funding for the project will be matched by local
community dollars or volunteer efforts; and
E. By Motion 13-137 on April 17, 2013, the County Council approved a list
of those Parks Projects to be financed with proceeds of the Bonds, which included a
project providing matching funds up to the amount of Eighty Thousand and no/100
Dollars ($80.000.00) (the "Matching Funds") to the City for the Edmonds City Park
project; and
F. Pursuant to this Agreement and Chapter 39.34 RCW, the City wishes to
accept the above -described matching funds from the County; and
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE CITY OF EDMONDS
FOR PARK PROJECT FUNDING 1 of 9
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AGREEMENT
NOW, THEREFORE, in consideration of the respective agreements set forth
below and for other good and valuable consideration, the receipt and sufficiency of which
are hereby acknowledged, the County and the City agree as follows:
1. Purpose of Agreement.
This Agreement is authorized by and entered into pursuant to Chapter 39.34
RCW. The purpose and intent of this Agreement is to define the responsibilities of the
County and the City as they relate to the County's provision of matching funds to the
City for ADA and playground renovations (the "Project") located at Edmonds City Park,
600 3rd Avenue South, Edmonds, WA (the "Park Property"). Site enhancements include a
splash area.
2. Effective Date and Duration.
This Agreement shall not take effect unless and until it has been duly executed by
both parties and either filed with the County Auditor or posted on the County's Interlocal
Agreements website. This Agreement shall remain in effect through April 24, 2016,
unless earlier terminated pursuant to the provisions of Section 12 below, PROVIDED
HOWEVER, that each party's obligations after December 31, 2013, are contingent upon
local legislative appropriation of necessary funds for this specific purpose in accordance
with applicable law.
3. Administrators.
Each party to this Agreement shall designate an individual (an "Administrator"),
who may be designated by title or position, to oversee and administer such party's
participation in this Agreement. The parties' initial Administrators shall be the following
individuals:
County's Initial Administrator:
Tom Teigen, Director
Snohomish County Parks and
Recreation Department
6705 Puget Park Drive
Snohomish, Washington 98296
(425) 388-6617 phone
(425) 388-6645 facsimile
Tom.Teigen@snoco.org
City's Initial Administrator:
Carrie Hite, Director
City of Edmonds Recreation and
Cultural Services
700 Main Street
Edmonds, WA 98020
(425) 771-0230 phone
carrie.hite@edmondswa.gov
Either party may change its Administrator at any time by delivering written notice
of such party's new Administrator to the other party.
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE CITY OF EDMONDS
FOR PARK PROJECT FUNDING 2 of 9
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4. Project Performance.
4.1 Certification of Real Property Interest. The City certifies to the County
that the City owns the real property or easements upon which the Project shall be
executed and additional real property or easements are not needed to complete the
Project.
4.2 City's Financial Commitment. The City certifies to the County that the
City has monies sufficient to match any funding provided by the County to the City under
the terms of this Agreement and will have sufficient monies to complete the Project by
the Project deadline identified in Section 4.3 below (the "City's Financial Commitment").
4.3 Project Deadline. On or before August 31, 2015, the City shall complete
the Project. In executing the Project, the City shall obtain and, upon request, provide the
County with copies of all permits necessary to complete the Project.
4.4 Recognition of County as Financial Sponsor. The City shall recognize the
County as a financial sponsor of the Project as follows:
4.4.1 Upon completion of the Project or dedication of the Park Property,
whichever comes first, the City shall install at the Park Property a plaque in a form
approved by the County that indicates that the County is a financial sponsor of the
Project;
4.4.2 The City shall invite the County to all events promoting the Project
or Park Property and recognize the County at all such events as a financial sponsor of the
Project;
4.4.3 The City shall recognize the County as a financial sponsor in all
brochures, banners, posters, and other promotional material related to the Project.
4.5 Project Maintenance. The City shall be responsible for on -going capital
improvements to, and maintenance of, the Project and Park Property. The County makes
no commitment to support the Project or Park Property beyond what is provided for in
this Agreement and assumes no obligation for future support of the Project or Park
Property except as expressly set forth in this Agreement.
4.6 Availability to County Residents. The City shall make the Park Property
available to all County residents on the same terms as to residents of the City.
5. Invoicing and Payment.
5.1 Invoicing. Prior to December 31, 2015, the City shall submit to the County
an invoice requesting disbursement of the Matching Funds for the Project. The invoice
shall provide line item detail for materials, labor and overhead and include any
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE CITY OF EDMONDS
FOR PARK PROJECT FUNDING 3 of 9
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documentation requested by the County, including but not limited to documentation as to
what amounts have been spent by the City on the Project.
5.2 Payment. Unless the County delivers to the City written notice disputing
the amount of a particular line item, within twenty (20) working days of receipt from the
City of a invoice properly submitted to the County pursuant to Section 5.1, the County
shall remit to the City an amount not to exceed Eighty Thousand and no/100 Dollars
($80,000.00).
5.3 No Overpayments. In the event that the Project is completed for less than
the combined total of the Matching Funds and the City's Financial Commitment, the
County shall remit to the City an amount of Matching Funds equal to the difference
between the City's Financial Commitment and the total cost of the Project. In no case
shall the City retain Matching Funds which it does not utilize in the Project or that it
utilizes in the Project without first exhausting the City's Financial Commitment. Should
an overpayment occur, the County shall give written notice to the City of the
overpayment, and within thirty (30) days of the notice of overpayment the City shall
return to the County the overpaid Matching Funds plus interest at the rate of twelve
percent (12%) per annum beginning thirty (30) days from the date of the notice of
overpayment.
5.4 Accounting. The City shall maintain a system of accounting and internal
controls which complies with generally accepted accounting principles and governmental
accounting and financial reporting standards in accordance with Chapter 40.14 RCW.
5.5 Recordkeeping_. The City shall maintain adequate records to support
billings. The records shall be maintained by the City for a period of five (5) years after
completion of this Agreement. The County, or any of its duly authorized representatives,
shall have access to books, documents, or papers and records of the City relating to this
Agreement for purposes of inspection, audit, or the making of excerpts or transcripts.
6. Independent Contractor. The City will perform all work associated with the
Project as an independent contractor and not as an agent, employee, or servant of the
County. The City shall be solely responsible for control, supervision, direction and
discipline of its personnel, who shall be employees and agents of the City and not the
County. The County shall only have the right to ensure performance.
7. Indemnification/Hold Harmless.
The City shall assume the risk of, be liable for, and pay all damage, loss, costs and
expense of any party arising out of the activities under this Agreement and all use of any
improvements it may place on the Property. The City shall hold harmless, indemnify and
defend the County, its officers, elected and appointed officials, employees and agents
from and against all claims, losses, lawsuits, actions, counsel fees, litigation costs,
expenses, damages, judgments, or decrees by reason of damage to any property or
business and/or any death, injury or disability to or of any person or party, including but
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE CITY OF EDMONDS
FOR PARK PROJECT FUNDING 4 of 9
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not limited to any employee, arising out of or suffered, directly or indirectly, by reason of
or in connection with the acquisition or use of the Park Property and this Agreement;
PROVIDED, that the above indemnification does not apply to those damages solely
caused by the negligence or willful misconduct of the County, its elected and appointed
officials, officers, employees or agents.
8. Liability Related to City Ordinances, Policies, Rules and Regulations.
In executing this Agreement, the County does not assume liability or
responsibility for or in any way release the City from any liability or responsibility which
arises in whole or in part from the existence or effect of City ordinances, policies, rules or
regulations. If any cause, claim, suit, action or administrative proceeding is commenced
in which the enforceability and/or validity of any such City ordinance, policy, rule or
regulation is at issue, the City shall defend the same at its sole expense and, if judgment
is entered or damages are awarded against the City, the County, or both, the City shall
satisfy the same, including all chargeable costs and reasonable attorney's fees.
9. Insurance.
The City shall procure and maintain for the duration of this Agreement, insurance
against claims for injuries to persons or damages to property which may arise from, or in
connection with exercise of the rights and privileges granted by this Agreement, by the
City, his agents, representatives, employees/subcontractors. The cost of such insurance
shall be paid by the City.
9.1 Minimum Scope and Limits of Insurance. General Liability: Insurance
Services Office Form No. CG 00 01 Ed. 11-88, covering COMMERCIAL GENERAL
LIABILITY with limits no less than $1,000,000 combined single limit per occurrence for
bodily injury, personal injury, and property damage.
9.2 Other Insurance Provisions. Coverage shall be written on an
"Occurrence" form. The insurance policies required in this Agreement are to contain or
be endorsed to contain the County, its officers, officials, employees, and agents as
additional insureds as respects liability arising out of activities performed by or on behalf
of the City in connection with this Agreement.
9.3 Verification of Coverage. The City shall furnish the County with
certificate(s) of insurance and endorsement(s) required by this Agreement.
10. Compliance with Laws.
In the performance of its obligations under this Agreement, each party shall
comply with all applicable federal, state, and local laws, rules and regulations.
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE CITY OF EDMONDS
FOR PARK PROJECT FUNDING 5 of 9
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11. Default and Remedies.
11.1 Default. If either the County or the City fails to perform any act or
obligation required to be performed by it hereunder, the other party shall deliver written
notice of such failure to the non -performing party. The non -performing party shall have
twenty (20) days after its receipt of such notice in which to correct its failure to perform
the act or obligation at issue, after which time it shall be in default ("Default") under this
Agreement; provided, however, that if the non-performance is of a type that could not
reasonably be cured within said twenty (20) day period, then the non -performing party
shall not be in Default if it commences cure within said twenty (20) day period and
thereafter diligently pursues cure to completion.
11.2 Remedies. In the event of a party's Default under this Agreement, then
after giving notice and an opportunity to cure pursuant to Section 11.1 above, the non -
Defaulting party shall have the right to exercise any or all rights and remedies available
to it in law or equity.
12. Early Termination.
12.1 30 Days' Notice. Except as provided in Sections 12.2 and 12.3 below,
either party may terminate this Agreement at any time, with or without cause, upon not
less than thirty (30) days advance written notice to the other party. The termination notice
shall specify the date on which the Agreement shall terminate.
12.2 Lack of Funding. This Agreement is contingent upon governmental
funding and local legislative appropriations. In the event that funding from any source is
withdrawn, reduced, limited, or not appropriated after the effective date of this
Agreement, this Agreement may be terminated by either party immediately by delivering
written notice to the other party. The termination notice shall specify the date on which
the Agreement shall terminate.
12.3 Termination for Breach. In the event that the City fails to complete the
Project by August 31, 2015, commits a Default as described in Section 11, or otherwise
fails to appropriate the funds necessary to complete the Project, the County may
terminate this Agreement immediately by delivering written notice to the City. Within
thirty (30) days of such early termination, the City shall return to the County all Matching
Funds previously disbursed from the County to the City for the Project plus interest at the
rate of twelve percent (12%) per annum beginning thirty (30) days from the date of early
termination.
13. Dispute Resolution.
In the event differences between the parties should arise over the terms and
conditions or the performance of this Agreement, the parties shall use their best efforts to
resolve those differences on an informal basis. If those differences cannot be resolved
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE CITY OF EDMONDS
FOR PARK PROJECT FUNDING 6 of 9
Packet Page 15 of 155
informally, the matter may be referred for mediation to a mediator mutually selected by
the parties. If mediation is not successful or if a party waives mediation, either of the
parties may institute legal action for specific performance of this Agreement or for
damages. The prevailing party in any legal action shall be entitled to a reasonable
attorneys' fee and court costs.
14. Notices.
All notices required to be given by any party to the other party under this
Agreement shall be in writing and shall be delivered either in person, by United States
mail, or by electronic mail (email) to the applicable Administrator or the Administrator's
designee. Notice delivered in person shall be deemed given when accepted by the
recipient. Notice by United States mail shall be deemed given as of the date the same is
deposited in the United States mail, postage prepaid, and addressed to the Administrator,
or their designee, at the addresses set forth in Section 3 of this Agreement. Notice
delivered by email shall be deemed given as of the date and time received by the
recipient.
15. Miscellaneous.
15.1 Entire Agreement; Amendment. This Agreement constitutes the entire
agreement between the parties regarding the subject matter hereof, and supersedes any
and all prior oral or written agreements between the parties regarding the subject matter
contained herein. This Agreement may not be modified or amended in any manner except
by a written document executed with the same formalities as required for this Agreement
and signed by the party against whom such modification is sought to be enforced.
15.2 Conflicts between Attachments and Text. Should any conflicts exist
between any attached exhibit or schedule and the text or main body of this Agreement,
the text or main body of this Agreement shall prevail.
15.3 Governing Law and Venue. This Agreement shall be governed by and
enforced in accordance with the laws of the State of Washington. The venue of any action
arising out of this Agreement shall be in the Superior Court of the State of Washington,
in and for Snohomish County. In the event that a lawsuit is instituted to enforce any
provision of this Agreement, the prevailing party shall be entitled to recover all costs of
such a lawsuit, including reasonable attorney's fees.
15.4 Interpretation. This Agreement and each of the terms and provisions of
it are deemed to have been explicitly negotiated by the parties, and the language in all
parts of this Agreement shall, in all cases, be construed according to its fair meaning and
not strictly for or against either of the parties hereto. The captions and headings in this
Agreement are used only for convenience and are not intended to affect the interpretation
of the provisions of this Agreement. This Agreement shall be construed so that wherever
applicable the use of the singular number shall include the plural number, and vice versa,
and the use of any gender shall be applicable to all genders.
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE CITY OF EDMONDS
FOR PARK PROJECT FUNDING 7 of 9
Packet Page 16 of 155
15.5 Severability. If any provision of this Agreement or the application
thereof to any person or circumstance shall, for any reason and to any extent, be found
invalid or unenforceable, the remainder of this Agreement and the application of that
provision to other persons or circumstances shall not be affected thereby, but shall instead
continue in full force and effect, to the extent permitted by law.
15.6 No Waiver. A party's forbearance or delay in exercising any right or
remedy with respect to a Default by the other party under this Agreement shall not
constitute a waiver of the Default at issue. Nor shall a waiver by either party of any
particular Default constitute a waiver of any other Default or any similar future Default.
15.7 No Assignment. This Agreement shall not be assigned, either in whole
or in part, by either party without the express written consent of the other party, which
may be granted or withheld in such party's sole discretion. Any attempt to assign this
Agreement in violation of the preceding sentence shall be null and void and shall
constitute a Default under this Agreement.
15.8 Warranty of Authority. Each of the signatories hereto warrants and
represents that he or she is competent and authorized to enter into this Agreement on
behalf of the party for whom he or she purports to sign this Agreement.
15.9 No Joint Venture. Nothing contained in this Agreement shall be
construed as creating any type or manner of partnership, joint venture or other joint
enterprise between the parties.
15.10 No Separate Entity Necessary The parties agree that no separate legal
or administrative entities are necessary to carry out this Agreement.
15.11 Ownership of Property. Except as expressly provided to the contrary in
this Agreement, any real or personal property used or acquired by either party in
connection with its performance under this Agreement will remain the sole property of
such party, and the other party shall have no interest therein.
15.12 No Third Party Beneficiaries. This Agreement and each and every
provision hereof is for the sole benefit of the City and the County. No other persons or
parties shall be deemed to have any rights in, under or to this Agreement.
15.13 Execution in Counterparts. This Agreement may be executed in two or
more counterparts, each of which shall constitute an original and all of which shall
constitute one and the same agreement.
[The remainder of this page is intentionally left blank.]
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE CITY OF EDMONDS
FOR PARK PROJECT FUNDING 8 of 9
Packet Page 17 of 155
IN WITNESS WHEREOF, the parties have executed this Agreement as of the
date first above written.
COUNTY:
CITY:
Snohomish County, a political subdivision City of Edmonds, a Washington
of the State of Washington municipal corporation
Name: John Lovick
Title: County Executive
Approved as to Form:
Deputy Prosecuting Attorney
Name:
Title:
Approved as to Form:
City Attorney
[The remainder of this page is intentionally left blank.]
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE CITY OF EDMONDS
FOR PARK PROJECT FUNDING 9 of 9
Packet Page 18 of 155
AM-5910
City Council Committee Meetings
Meeting Date: 07/09/2013
Time: 10 Minutes
Submitted By: Carrie Hite
Department: Parks and Recreation
Committee: Finance Type:
Information
Subject Title
Restoration of the Parks irrigation budget.
Recommendation
Council consider restoration of the Parks watering budget.
Action
1. D.
Previous Council Action
Counicl approved the 2013 budget with various service level cuts, one being the irrigation in the parks, specifically fields.
Narrative
At the request of Council president Lora Petso, this agenda item is submitted for consideration by the Finance Committee.
The total amount needed to restore irrigation in the Parks is $15,000. We would not need any corresponding seasonal labor to
mow the parks, as we have already hired seasonal labor to cover the absence of a fulltime retirement.
Inbox Reviewed By
City Clerk Sandy Chase
Mayor Dave Earling
Finalize for Agenda Sandy Chase
Form Started By: Carrie Hite
Final Approval Date: 07/03/2013
Form Review
Date
07/01/2013 09:20 AM
07/03/2013 11:34 AM
07/03/2013 12:02 PM
Started On: 06/28/2013 09:06 AM
Packet Page 19 of 155
AM-5920
City Council Committee Meetings
Meeting Date: 07/09/2013
Time: 15 Minutes
Submitted For: Councilmember Bloom
Submitted By: Jana Spellman
Department: City Council
Committee: Finance Tyne: Information
Information
Subject Title
Discussion regarding budget amendment to fund the Development Services Director position.
Recommendation
Previous Council Action
1. E.
Narrative
The Development Services Director position was vacated in 2009. Despite the fact that the position was funded in subsequent
budgets, the position was never filled. The Development Services Director is a key position, responsible for supervision and
oversight of the Development Services Department, consisting of the Planning and Building Departments. This position is also
responsible for enforcement of five chapters of the City of Edmonds code. Our code is in the process of a long overdue code
re -write, which should be done under the oversight of the Development Services Director.
The Finance Committee is being asked to review the request by Councilmember Bloom to consider a budget amendment to
fund the Development Services Director position in 2013, rather than delay funding of this vital position until the 2014 budget.
Memo from R. Neumaier, Finance Director
Inbox Reviewed By
City Clerk Sandy Chase
Mayor Dave Earling
Finalize for Agenda Sandy Chase
Form Started By: Jana Spellman
Final Approval Date: 07/05/2013
Attachments
Form Review
Date
07/03/2013 11:26 AM
07/05/2013 11:00 AM
07/05/2013 11:02 AM
Started On: 07/03/2013 10:10 AM
Packet Page 20 of 155
M E M O R A N D U M
Date:
July 3, 2013
To:
Edmonds City Council Finance Committee
From:
Roger Neumaier, Finance Director
Subject:
Development Services Director Position Information
A Councilmember has proposed that the Development Services Director be funded within the General Fund. The position
is currently filled with an acting appointment. I have been asked two questions to which this memo responds.
Question #1: If Council decides to fund the Development Services Director position, what alternatives for Funding Exist?
Available alternatives for funding the position in the General fund include:
1) Using fund balance.
2) Reducing expenditures elsewhere to achieve funding.
3) Updating revenue projections to create new revenue that can be used to fund the position.
In this instance, each of these alternatives could be utilized.
Question #2: What is the history of the Development Services Director Position since vacancy in 2009?
The Development Services Director position was included in the 2009, 2010 and 2011 budgets.
The Salary Budget for 2010 was $292,327.
The Salary Budget for 2011 was $283,421.
Actual Dollars expended for 2011 were $138,622.
The 2010 and 2011 budgets were under -expended for salaries in this area. On page 114 of the 2011 budget,
under the Development Services Administration narrative, it states: "Development Services Administration
consists of the Director, two part-time Administrative Assistants and the Code Enforcement Officer."
The 2012 Budget narrative (page 112) states: "Development Services Administration consists of the Director, two
part time Administrative Assistants and the Code Enforcement Officer". I believe that this statement was an
oversight error because the Salary Budget for 2012 was $152,794.
The Salary Budget for 2013 was $148,131. In the narrative (page 112), it states "Development Services
Administration consists of the Director (vacant and not budgeted other than for acting pay), two part time
Administrative Assistants and the Code Enforcement Officer". This states the situation that is the case in 2013
and was the case in 2012.
So, the change in budgeting staffing occurred during budget development in 2012.
I would be pleased to respond to any follow up questions at the Finance Committee Meeting on July 91"
City of Edmonds
Finance Department
Packet Page 21 of 155
AM-5864
City Council Committee Meetings
Meeting Date: 07/09/2013
Time: 5 Minutes
Submitted For: Phil Williams
Submitted By: Kody McConnell
Department: Public Works
Committee: Finance Tyne:
Information
Subject Title
Authorization to contract with James G. Murphy to sell surplus city vehicles.
1. F.
Recommendation
It is recommended that authorization be given to Public Works to contract with James G. Murphy Auctioneers to sell a surplus
vehicle obtained through a seizure by the Edmonds Police Department.
Previous Council Action
Narrative
Previously, the city has utilized the services of James G. Murphy Auctioneers to sell surplus city vehicles and equipment. This
has proven to be a cost effective method to manage surplus items.
The following vehicle was obtained through seizure by the Edmonds Police Department and can be divested as surplus.
1994 Ford Explorer VIN# I FMDU34XXRUA 10745 WA License # 296-ZGT
Fiscal Impact
Fiscal Year: 2013
Fiscal Impact•
Monies will be deposited into the general fund account.
Inbox
City Clerk
Mayor
Finalize for Agenda
Form Started By: Kody McConnell
Final Approval Date: 07/02/2013
Reviewed By
Sandy Chase
Dave Earling
Sandy Chase
Revenue: $1,500
Form Review
Date
07/01/2013 09:20 AM
07/02/2013 07:04 AM
07/02/2013 08:08 AM
Started On: 06/13/2013 11:24 AM
Expenditure:
Packet Page 22 of 155
AM-5925
City Council Committee Meetings
Meeting Date: 07/09/2013
Time: 10 Minutes
Submitted For: Roger Neumaier
Department: Finance
Committee: Finance
Subject Title
May 2013 Monthly Financial Report
Recommendation
N.A. For informational purposes only.
Previous Council Action
N.A.
Narrative
May 2013 Monthly Financial Report
Inbox
Finance
City Clerk
Mayor
Finalize for Agenda
Form Started By: Sarah Mager
Final Approval Date: 07/03/2013
Reviewed By
Roger Neumaier
Sandy Chase
Dave Earling
Sandy Chase
Submitted By: Sarah Mager
Tyne:
Information
Attachments
Form Review
Information
Date
07/03/2013 11:55 AM
07/03/2013 12:02 PM
07/03/2013 01:53 PM
07/03/2013 01:59 PM
Started On: 07/03/2013 11:44 AM
1. G.
Packet Page 23 of 155
of E
"0 MAY 2013
MONTHLY FINANCIAL REPORT
ln�. 1$90
General Fund activity through May brought an increase of $3.1 million to fund balances, while the first quarter
brought a deficit of $4.2 million. The general fund deficit change from April to May is due mainly to tax revenue
received in May.
Several specific revenue line items are tracking ahead of budget so far through May. These include Natural Gas
Tax (54% of budget), Electric Utility Tax (53% of budget), Gas Utility Tax (54% of budget), Amusements (72% of
budget), Franchise Fees (average of 56% of budget), General Business License (88% of budget), Non -Resident
Business License (77% of budget), and Real Estate Excise Tax (54% of budget).
At the end of May, 42% of the year had expired. Overall, General Fund expenditures are on track with 40% of
budget spent to date. Salaries and Wages for all departments are at 41 % of budget, and Overtime is at 32% of
budget. No departments are over budget.
GENERAL
FUND BALANCES
CHANGE IN FUND BALANCES
FUND
---- ACTUAL ----
---- ACTUAL ----
12/31/2012 Q1 5/31/2013
Q1 YTD
001-General Fund
$ 4,635,301 $ 761,983 $ 8,112,857
$ (3,873,318) $ 3,477,556
009-Leoff-Medical Ins. Reserve
388,509 295,877 243,767
(92,632) (144,742)
011-Risk Management Fund
114,000 (130,000) (130,000)
(244,000) (244,000)
012- Contingency Reserve Fund
5,278,152 5,279,249 5,279,868
1,097 1,716
013-Mulitmodal Transportation FD
55,859 55,859 55,859
- -
014-Historic Preservation Gift Fund
1,063 945 972
(118) (91)
016-Building Maintenance
214,026 213,578 203,022
(448) (11,004)
Total General Fund
$ 10,686,910 $ 6,477,491 $ 13,766,344
$ (4,209,419) $ 3,079,434
General Fund
16
$13.77
14
12
10
8 8 ❑ General
0
6 Fund
4
2
Dec 2012 Mar 2013 Mav 2013
1
Packet Page 24 of 155
MAY 2013 DASHBOARD
YEAR TO DATE TREND
COMPARED TO
PROJECTIONS
REFERENCE
GENERAL FUND REVENUES
General Fund Revenue
Positive
9.67%
Page 9
Sales & Use Tax Revenue
Positive
6.12%
Page 10
Gas Utility Tax Revenue
V Negatived
-13.14%
Page 10
Telephone Utility Tax Revenue
44 Neutral 110
-1.73%
Page 11
Electric Utility Tax Revenue
Positive
2.24%
Page 11
EXPENDITURES
General Fund Expenditures
Page 12
NON -GENERAL FUND REVENUES
Real Estate Excise Tax
Positive
46.49%
Page 9
Key to revenue trend indicators:
Positive =Positve variance of> 2% compared to projections.
44 Neutral 110, =Variance of -1 % to +2% compared to projections.
Warning =Negative variance of-1% to 4% compared to projections.
TNegativeT =Negative variance of >-4% compared to projections.
2
Packet Page 25 of 155
GOVERNMENTAL FUNDS OVERVIEW
Combined governmental fund activity through May brought an increase of $4.6 million to fund balances. The
General Fund was responsible for an increase of $3.1 million, the special
revenue funds for an increase of $1.5
million, and the remaining was due to an increase of $56,270 in the debt service funds.
CHANGE IN FUND
FUND BALANCES
BALANCES
GOVERNMENTAL
---- ACTUAL ----
---- ACTUAL ----
FUNDS
12/31 /2012 Q1
5/31 /2013
Q1 YTD
General Fund
$ 10,686,910 $ 6,477,491 $
13,766,344
$ (4,209,419) $ 3,079,434
Special Revenue
4,324,145 5,715,093
5,826,759
1,390,948 1,502,614
Debt Service
26,229 32,150
82,499
5,921 56,270
Governmental Funds
$ 15,037,284 $ 12,224,734 $
19,675,603
$ (2,812,550) $ 4,638,319
Governmental Fund Balances -By Fund Group
Governmental Fund Balances
- Combined
16
$19.68
14 $13.77 18
12
$15.04
$10.69 General
10
$12.22
c Fund c 12
2
o
8 (Special
$6.48 Revenue
6 $5.83
' Debt 6
4 4.32Service
2
$0.03 $0.03 $0.08
Dec 2012 Mar 2013 May 2013
Dec 2012 Mar 2013 May 2013
3
Packet Page 26 of 155
SPECIAL REVENUE FUNDS OVERVIEW
Activity in all special revenue funds through May brought an increase
of $1.5 million.
The graph below shows
the total fund balances for all twenty special revenue funds as of December 2012, March 2013, and
the current
ending balance as of May 2013.
Special
Revenue Funds
6
$5.72
$5.83
5 $4.32
4
N
0 3
Specia I
Revenue
2
1
Dec 2012
Mar 2013
May 2013
4
FUND
BALANCES
CHANGE
IN FUND BALANCES
GOVERNMENTAL
----
ACTUAL ----
---- ACTUAL ----
Special Revenue
Packet Page 27 of 155
ENTERPRISE FUNDS OVERVIEW
Utility Fund Activity through May brought a deficit of $374,779 in the Enterprise Funds.
70,000,000
60,000,000
50,000,000
40,000,000
30,000,000
20,000,000
10,000,000
Enterprise Funds- Fund Balances
43,942,247 43,697,210
w�iw�.i-IT�R tL•lL"a
ip ARM
D-
t421- Water Utility Fund
42,766,705 f422- Storm Utility Fund
423 - Sewer/WWTP Utility Fund
--X--411- Combined Utility Fund
12,783,154
7,797,729
94,547
May 2013
ENTERPRISE
FUND BALANCES
CHANGE IN FUND
---- ACTUAL ----
---- ACTUAL
----
FUNDS
12/31/2012
Q1
5/31/2013
Q1
YTD
421 - Water Utility Fund
$ 12,322,592
$ 12,698,431
$ 12,783,154
$
375,839 $
460,562
422 - Storm Utility Fund
7,552,075
7,800,453
7,797,729
248,378
245,654
423 - Sewer/WWTP Utility Fund
43,942,247
43,697,210
42,766,705
(245,037)
(1,175,542)
411 - Combined Utility Operation
-
57,446
94,547
57,446
94,547
Enterprise Funds
$ 63,816,914
$ 64,253,540
$ 63,442,135
$
436,626 $
(374,779)
$ 50, 000,000
$40, 000,000
$ 30, 000,000
$ 20, 000,000
$10, 000,000
a
Enterprise Fund Balances as of May 31, 2013
Combined Utility Operation Water Utility Fund Storm Utility Fund Sewer/WWTP Utility Fund
5
Packet Page 28 of 155
SUMMARY OVERVIEW
At the end of May, 42% of the year had expired. Year-to-date activity brought an increase of $4.5 million to the
City -Wide fund balances, bringing the total to $90.1 million. Of the year-to-date increase, an increase of $4.6
million was generated by governmental funds, a deficit of $374,779 was generated by Enterprise (Utility) Funds,
an increase of $262,111 was generated by Internal Service Funds, and an increase of $518 was generated by
the Pension Trust Fund.
CHANGE IN FUND
FUND BALANCES
BALANCES
CITY-WIDE
---- ACTUAL ----
---- ACTUAL
----
12/31 /2012
Q1
5/31 /2013
01
YTD
Governmental Funds
$ 15,037,284
$ 12,224,734 $
19,675,603
$
(2,812,550) $
4,638,319
Enterprise Funds
63,816,914
64,253,540
63,442,135
436,626
(374,779)
Internal Services Fund
6,536,284
6,670,593
6,798,395
134,309
262,111
Pension Trust Fund
216,719
178,018
217,237
(38,701)
518
City-wide Total
$ 85,607,201
$ 83,326,884 $
90,133,370
$
(2,280,317) $
4,526,169
Governmental Fund Balances as of May 31, 2013
2012 LTGO Debt Service Fund
L.I.D. Guaranty Fund
L.I.D. Fund Control
Business Improvement District Fund
Sister City Commission
Cemetery Maintenance Trust Fund
Parks Trust Fund
Parks Construction Fund
Cemetery Maintenance/Improvement
Special Projects Fund
Gifts Catalog Fund
Real Estate Excise Tax 1, Parks Acq
Real Estate Excise Tax 2
Tourism Promotional Fund/Arts
Youth Scholarship Fund
Employee Parking Pen -nit Fund
Hotel/Motel Tax Revenue Fund
Memorial Street Fund
Municipal Arts Acquis. Fund
Combined Street Const/Improve
Street Fund
Drug Enforcement Fund
General Fund
i $50,842
$25,741
$5,916
1 $23,411
$9,050
$ 24,036
$150,114
$53 ,495
$48,806
$152,161
$234,76
$6E 3,238
$1,343,663
$77,429
$14,451
$76,112
$117,320
$17,677
$424, 26
$ 70,038
$122,937
$122,431
66,344
$1 $2,000,000
Packet Page 29 of 155
Q
INTERNAL SERVICE FUNDS OVERVIEW
Internal Service Fund activity through May brought an increase of $334,672. We began the year with a fund
balance of $6.5 million and currently at the end of May; we see an ending fund balance of $6.8 million.
FUND BALANCES
CHANGE IN FUND
INTERNAL SERVICE
BALANCES
---- ACTUAL ----
---- ACTUAL ----
FUNDS
12/31 /2012 Q1 5/31 /2013
Q1 YTD
511 - Equipment Rental Fund
$ 6,463,723 $ 6,670,593 $ 6,798,395
$ 206,870 $ 334,672
Internal Service Funds
$ 6,463,723 $ 6,670,593 $ 6,798,395
$ 206,870 $ 334,672
8
$6.46
6
V)
c
0
4
2
Dec 2012
Internal Service Fund Balances
$ 6.67 $ 6.80
Mar 2013 May 2013
■ 511- Equipment Rental Fund
Packet Page 30 of 155
7
INVESTMENT PORTFOLIO SUMMARY
Agency/Issuer
Investment Ty
Washington State Local
Investment Pool
Government Investment Pool
Opus Bank
Certificate of
Deposit
FHLMC
Bonds
FHLMC
Bonds
FFCB
Bonds
TOTAL
City of Edmonds
Investment Portfolio Summary
As of May 31, 2013
(a)
Term Purchase
Purchase
Maturity/ Call*
Yield to
Weighted
(months) Date
Price
Date
Maturity
Average
Various
$15,832,457
Various
0.13%
0.110%
Investment Mix
State Investment Pool
Certificate of Deposit
Bonds
(a) To maturityor call date, whichever occurs first.
24
9/17/2012
500,000
9/17/2014
0.60%
0.015%
60
12/28/2012
1,000,000
6/28/2013 **
0.90%
0.047%
54
12/27/2012
1,000,000
6/27/2013
0.75%
0.039%
45
12/19/2012
1,000,000
3/19/2013
0.54%
0.028%
0.24% 0.238%
% of Total Summary
81.9% Current 6-month treasury rate 0.08%
2.6% Current State Pool rate 0.13%
15.5% Blended Edmonds rate 0.24%
Packet Page 31 of 155
N
City of Edmonds, WA
Monthly Revenue Summary -General Fund
2013
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
36,000,000
January
$ 1,216,011 $
1,216,011
$ 1,818,957
49.58%
February
3,001,808
1,785,798
3,696,503
23.14%
30,000,000
March
5,069,810
2,068,001
5,680,288
12.04%
24,000,000
April
7,688,984
2,619,174
9,354,134
21.66%
May
15,056,423
7,367,439
16,512,344
9.67%
18,000,000
June
16,705,631
1,649,208
July
18,630,860
1,925,229
12,000,000
August
20,240,653
1,609,794
6,000,000
September
21,816,557
1,575,904
Octohpr
24.495.090
2.678522
General Fund
November 31,203,426 6,708,346 I JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC I
December 32,858,589 1,655,163
t Seriesl Budget
City of Edmonds, WA
Monthly Revenue Summary -Real Estate Excise Tax
2013
Real Estate Excise Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
55,653 $
55,653 $
69,441
24.77%
February
88,310
32,657
115,535
30.83%
March
129,657
41,347
257,285
98.43%
April
187,545
57,887
311,272
65.97%
May
241,350
53,805
353,545
46.49%
June
303,047
61,697
July
363,652
60,605
August
430,206
66,554
September
492,808
62,602
October
555,912
63,105
November
604,828
48,916
December
650,000
45,172
1,000,000
800,000
600,000
400,000
200,000
Real Estate Excise Tax
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC I
Seriesl Budget
*The variance shown above is due to a larger number of sales transactions than were expected.
O
Packet Page 32 of 155
City of Edmonds, WA
Monthly Revenue Summary -Sales and Use Tax
2013
Sales and Use Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals % 6 000 000
January $
390,013 $
February
884,364
March
1,235,989
April
1,600,252
May
2,031,316
June
2,414,769
July
2,801,571
August
3,255,906
September
3,657,629
October
4,069,329
November
4,525,665
December
4,913,150
390,013
$ 406,956
4.34%
5,000,000
494,351
894,736
1.17
4,000,000
351,625
1,265,893
2.42%
364,263
1,641,662
2.59%
3,000,000
431,064
2,155,612
6.12%
383,453
2,000,000
386,802
1,000,000
454,335
401,723
Sales and Use Tax
411,700 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
456,336
387,485-Seriesl Budget
City of Edmonds, WA
Monthly Revenue Summary -Gas Utility Tax
2013
Gas Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals % Gas Utility Tax
January $
112,509 $
112,509 $
94,836
-15.71%
February
230,573
118,064
220,665
-4.30%
March
338,041
107,468
303,170
-10.32%
April
428,064
90,023
369,694
-13.64%
May
504,039
75,974
437,820
-13.14%
June
561,033
56,994
July
602,742
41,709
August
632,326
29,584
September
659,759
27,432
October
688,968
29,210
November
738,628
49,660
December
811,174
72,546
900,000
800,000
700,000
600,000
500,000
400,000
300,000
200,000
100,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
--*--Seriesl Budget
*The Budget Forecast is taken from a five year average. Due to higher revenues in 2008-2009, the variance from forecast to actual is is greater.
10
Packet Page 33 of 155
City of Edmonds, WA
Monthly
Revenue Summary -Telephone
Utility Tax
2013
Telephone Utility Tax
Cumulative
Monthly
YTD
Variance
Telephone Utility Tax
Budget Forecast
Budget Forecast
Actuals
%
1,600,000
January
$ 95,577
$ 95,577
$ 134,596
40.82% 400,000
February
229,350
133,773
252,444
10.07%
1,200,000
March
376,493
147,142
366,495
-2.66%
April
479,057
102,564
484,087
1.05% 1,000,000
May
608,761
129,705
598,247
-1.73% 800,000
June
713,226
104,465
600,000
July
853,959
140,733
400,000
August
989,418
135,459
September
1,092,061
102,643
200,000
October
1,256,775
164,714
-
November
1,349,920
93,146
JAN FEB MAR
APR MAY JUN JUL AUG SEP OCT NOV DEC
December
1,529,498
179,578
t Seriesl Budget
City of Edmonds, WA
Monthly Revenue Summary -Electric Utility Tax
2013
FAectric Utility Tax
Cumulative
Monthly
YTD
Variance
Budget Forecast Budget Forecast
Actuals
%
Electric Utility Tax
1,600,000
January
$ 151,925
$ 151,925
$ 153,240
0.87%
1,400,000
February
320,049
168,124
326,077
1.88%
March
474,600
154,551
487,478
2.71% 1,200,000
April
631,769
157,169
641,845
1.59% 1,000,000
May
769,731
137,963
787,005
2.24% 800,000
June
882,641
112,909
July
989,535
106,895
�'0�
August
1,081,971
92,436
400,000
September
1,180,465
98,494
200,000
October
1,265,812
85,346
November
1,372,881
107,070
JAN FEB MAR
APR MAY JUN JUL AUG SEP OCT NOV DEC
December
1,475,638
102,757
Seriesl Budget
11
Packet Page 34 of 155
City of Edmonds, WA
Monthly Expenditure Report -General Fund
2013
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
36,000,000
January
$ 3,211,752 $
3,211,752
$4,106,837
27.87%
February
5,660,240
2,448,488
5,821,040
2.84%
30,000,000
March
7,874,761
2,214,521
9,553,606
21.32%
24,000,000
April
10,938,142
3,063,381
11,303,195
3.34%
May
12,920,118
1,981,976
13,034,788
0.89%
18,000,000
June
16,195,870
3,275,752
July
18,970,269
2,774,399
12,000,000
August
21,423,098
2,452,829
6,000,000
September
24,244,769
2,821,671
October
26551.229
2306.460
General Fund
November 29,074,901 2,523,672 I JAN FEB MAR APR MAY TUN JUL AUG SEP OCT NOV DEC I
December 32,959,503 3,884,602 t Seriesl Budget
City of Edmonds, WA
Monthly Expenditure Report -Non -Departmental
2013
Non -Departmental
Cumulative Monthly YTD Variance
BudeetForecast BudeetForecast Actuals %
January $
1,818,292 $
1,818,292
$ 2,450,235
34.75%
February
2,358,291
539,999
2,488,604
5.53%
March
2,684,562
326,271
4,520,241
68.38%
April
3,827,781
1,143,219
4,569,788
19.38%
May
4,037,949
210,168
4,665,570
15.54%
June
5,809,316
1,771,367
July
6,611,919
802,602
August
6,990,130
378,211
September
7,896,141
906,011
October
8,278,209
382,068
November
8,689,214
411,005
December
11,467,569
2,778,355
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
Non -Departmental
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC I
Seriesl Budget
*The variance shown above is due to the 2nd quarter Fire District #1 payment made in March 2013.
12
Packet Page 35 of 155
City of Edmonds, WA
Monthly Expenditure Report -City Council
2013
City Council
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
February
March
April
May
June
July
August
September
October
November
December
Office of
20,374 $
43,014
66,053
85,839
105,708
127,575
152,874
175,926
194,771
221,092
242,345
273,623
300,000
20,374 $
15,899
-21.96%
22,641
38,445
-10.62%
250,000
23,038
61,389
-7.06%
200,000
19,787
83,350
-2.90%
19,869
103,077
-2.49%
150,000
21,866
25,299
100,000
23,052
50,000
18,845
26321
City CouncH
21,253 I JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
31,278 t Seriesl Budget
City of Edmonds, WA
Monthly Expenditure Report -Office of Mayor
2013
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals % 300,000
January $
February $
March $
April $
May $
June $
July $
August $
September $
October $
November $
December $
20,148 $
40,542 $
60,202 $
79,760 $
99,078 $
118,442 $
138,932 $
158,492 $
177,640 $
198,963 $
219,266 $
238,374 $
20,148 $ 19,244 -4.49% 1250,000
20,394 38,426 -5.22%
19,660 59,435 -1.27% 1
200,000
19,559 78,215 -1.94% 150,000
19,317 97,801 -1.29%
19,364 100,000
20,491
19,559 50,000
Office of Mayor
19,148
21,322 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
20,304
19,108
Seriesl Budget
Packet Page 36 of 155
13
City of Edmonds, WA
Monthly Expenditure Report -Human Resources
2013
Human Resources
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
February
March
April
May
June
July
August
September
October
November
December
21,417 $
43,437
71,550
94,953
119,752
141,891
165,641
186,678
212,715
233,346
254,495
287,190
300,000
21,417 $
19,264
-10.05%
250,000
22,020
39,680
-8.65%
28,113
59,024
-17.51%
200,000
23,403
84,440
-11.07%
24,799
105,495
-11.91%
150,000
22,139
23,750
100,000
21,037
50,000
26,036
20,631
Human Resources
21,149 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
32,695 +Seriesl Budget
City of Edmonds, WA
Monthly Expenditure Report -Municipal Court
2013
Municipal Court
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
February
March
April
May
June
July
August
September
October
November
December
53,643 $
112,911
175,311
237,725
296,077
360,063
418,105
479,445
537,638
599,224
660,765
729,506
NUU,000
53,643 $
51,789
-3.46%
700,000
59,267
115,326
2.14%
600,000
62,400
172,514
-1.60%
62,414
232,844
-2.05%
500,000
58,352
289,036
-2.38%
400,000
63,987
300,000
58,042
200,000
61,340
58,193
100,000
61,585
-
Municipal Court
61,541 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
68,741
Seriesl Budget
Packet Page 37 of 155
14
City of Edmonds, WA
Monthly Expenditure Report -Economic Development/Community Services
2013
Economic Development/Community Services
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
February
March
April
May
June
July
August
September
October
November
December
City Clerk
23,621 $
59,476
90,712
120,039
152,347
179,102
217,136
242,932
271,956
302,512
328,886
373,314
400,000
23,621 $
23,455
-0.70%
350,000
35,855
54,572
-8.24%
31,236
82,365
-9.20%
300,000
29,327
112,729
-6.09%
250,000
32,308
141,547
-7.09%
200,000
26,755
150,000
38,034
25,796
100,000
29,024
50,000
30,556
Economic Development/Community Services
26,374 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
44,428 Seriesl Budget
City of Edmonds, WA
Monthly Expenditure Report -City Clerk
2013
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals % 1600,000
January $
February
March
April
May
June
July
August
September
October
November
December
46,581 $
92,331
145,417
190,728
246,108
293,563
344,299
388,440
438,924
482,314
532,305
586,831
46,581 $ 37,742-18.98% 1500,000
45,750
83,146
-9.95%
400,000
53,085
132,277
-9.04%
45,311
174,295
-8.62%
300,000
55,380
211,369
-14.12%
47,455
200,000
50,736
100,000
44,142
50,484
City Clerk
43,390 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
49,991
54,526 Seriesl Budget
Packet Page 38 of 155
15
City of Edmonds, WA
Monthly Expenditure Report -Information Services
2013
Information Services
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
February
March
April
May
June
July
August
September
October
November
December
Finance
Information Services
800,000
41,302 $
41,302 $
92,733
124.53%
1.
700,000
107,298
65,997
139,675
30.17%
600,000
158,751
51,453
195,470
23.13%
207,167
48,416
243,433
17.51%
500,000
262,166
54,999
273,992
4.51%
400,000
315,619
53,452
300,000
362,425
46,806
200,000
424,811
62,386
471,078
46,267
100,000
532,480
61,402
602,576
70,096
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
723,534
120,958
t -Budget
City of Edmonds, WA
Monthly Expenditure Report -Finance
2013
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
February
March
April
May
June
July
August
September
October
November
December
72,772 $
139,622
202,376
261,262
319,205
386,389
447,973
502,922
563,970
632,771
699,652
768,484
800,000
72,772 $
57,510
-20.97%
700,000
66,850
132,734
-4.93%
600,000
62,753
195,061
-3.61%
58,886
288,223
10.32%
500,000
57,944
350,529
9.81%
400,000
67,183
300,000
61,584
200,000
54,949
61,048
100,000
68,802
-
Finance
66,881 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
68,832 Seriesl Budget
*The variance shown above is due to overtime and temporary contract work utilized until the permanent Finance Director position was filled.
16
Packet Page 39 of 155
City of Edmonds, WA
Monthly Expenditure Report -City Attorney
2013
City Attorney
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
February
March
April
May
June
July
August
September
October
November
December
Police
January $
February
March
April
May
June
July
August
September
October
November
December
41,600 $
83,200
124,800
166,400
208,000
249,600
291,200
332,800
374,400
416,000
457,600
499,200
500,000
41,600 $
45,000
8.17%
41,600
85,261
2.48%
400,000
41,600
110,418
-11.52%
41,600
163,684
-1.63%
300,000
41,600
192,124
-7.63%
41,600
200,000
41,600
41,600
100,000
41,600
41,600
City Attorney
41,600 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
41,600 +Seriesl Budget
City of Edmonds, WA
Monthly Expenditure Report -Police
2013
Cumulative Monthly YTD Variance
Police
711,698 $
1,410,348
2,145,943
2,840,086
3,527,398
4,308,719
5,026,944
5,739,849
6,480,625
7,196,799
8,160, 013
8,931,185
orecas c ua s 9,000,000
8,000,000
711,698 $ 711,651 -0.01%
7,000,000
698,649 1,406,388 -0.28%
6,000,000
735,595 2,104,655 -1.92%
694,143 2,792,819 -1.66% 5,000,000
687,312 3,483,129 -1.25% 14,000,000
781,321 3,000,000
718,225 2,000,000
712,905 1,000,000
740,777
716,174 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
963,214
771,172
Seriesl Budget
Packet Page 40 of 155
17
City of Edmonds, WA
Monthly Expenditure Report -Development Services
2013
ent Services
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals % Development Services
January $
130,011 $
130,011 $
134,416
3.39%
February
261,991
131,980
262,483
0.19%
March
406,268
144,277
425,124
4.64%
April
539,522
133,254
535,005
-0.84%
May
673,721
134,199
651,747
-3.26%
June
805,445
131,724
July
931,841
126,396
August
1,069,195
137,354
September
1,204,663
135,468
October
1,348,572
143,909
November
1,481,034
132,462
December
1,619,042
138,008
1,800,000
1,600,000
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
+Seriesl Budget
City of Edmonds, WA
Monthly Expenditure Report -Parks & Recreation
2013
Parks & Recreation
Cumulative Monthly TrD Variance
Budget Forecast Budget Forecast Actuals %
January $
February
March
April
May
June
July
August
September
October
November
December
218,823 $
455,695
711,038
958,565
1,214,257
1,530,104
1,920,254
2,310,306
2,615,670
2,863,419
3,094,270
3,398,517
3,500,000
218,823
$ 206,466
-5.65%
3,000,000
236,872
441,862
-3.04%
255,343
687,221
-3.35%
2,500,000
247,527
940,767
-1.86%
2,000,000
255,692
1,200,892
-1.10%
315,847
1,500,000
390,150
1,000,000
390,052
305,363
500,000
247,750
-
Parks & Recreation
230,851 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC I
304,247
Seriesl Budget
Packet Page 41 of 155
18
City of Edmonds, WA
Monthly Expenditure Report -Public Works
2013
Public Works
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
February
March
April
May
June
July
August
September
October
November
December
27,007 $
52,806
79,315
104,820
130,712
156,718
192,014
217,880
244,097
270,921
295,226
324,517
,+UV,V W
27,007 $
26,193
-3.01%
350,000
25,799
53,241
0.82%
26,509
80,244
1.17%
300,000
25,505
106,672
1.77%
250,000
25,892
135,132
3.38%
200,000
26,006
35,296
150,000
25,866
100,000
26,217
50,000
26,824
Public Works
24,305 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
29,291 +Seriesl Budget
City of Edmonds, WA
Monthly Expenditure Report -Facilities Maintenance
2013
Facilities Maintenance
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
106,672 $
106,672 $
98,355
-7.80%
February
220,921
114,249
209,083
-5.36%
March
343,665
122,743
320,411
-6.77%
April
478,949
135,284
434,291
-9.32%
May
552,523
73,574
553,398
0.16%
June
670,350
117,826
July
775,460
105,110
August
878,941
103,481
September
997,041
118,100
October
1,099,774
102,733
November
1,211,822
112,048
December
1,344,159
132,337
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
Facilities Maintenance
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
--#---Seriesl Budget
Packet Page 42 of 155
19
City of Edmonds, WA
Monthly Expenditure Report -Engineering
2013
Engineering
Cumulative
Monthly
YTD
Variance
Budget Forecast Budget Forecast
ActuaIs
% Engineering
1,400,000
January
$ 114,876
$ 114,876
$ 116,885
1.75%
1,200,000
February
230,249
115,373
232,112
0.81%
March
344,770
114,522
347,757
0.87% 1,000,000
April
468,067
123,296
462,638
-1.16%
800,000
May
577,602
109,535
579,950
0.41%
June
692,761
115,159
600000
July
811,020
118,259
400,000
August
927,980
116,960
September
1,048,722
120,742
200,000
October
1,171,901
123,179
November
1,285,284
113,383
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
December
1,394,458
109,174
Seriesl Budget
20
Packet Page 43 of 155
CITY OF EDMONDS
REVENUES BY FUND - SUMMARY
Fund
No.
Title
2013 Amended
Budget
5/31/2013
Revenues
001
GENERAL FUND
$ 32,858,589 $
16,512,344 $
009
LEOFF-MEDICAL INS. RESERVE
350,350
105
011
RISK MANAGEMENT FUND
418,200
220,100
012
CONTINGENCY RESERVE FUND
123,223
1,716
014
HISTORIC PRESERVATION GIFT FUND
15,000
709
016
BUILDING MAINTENANCE
56,900
69
104
DRUG ENFORCEMENT FUND
20,175
17,245
III
STREET FUND
1,406,800
575,639
112
COMBINED STREET CONST/IMPROVE
6,223,755
801,175
117
MUNICIPAL ARTS ACQUIS. FUND
59,891
6,924
118
MEMORIAL STREET TREE
27
6
120
HOTEL/MOTEL TAX REVENUE FUND
52,870
20,134
121
EMPLOYEE PARKING PERMIT FUND
18,120
6,041
122
YOUTH SCHOLARSHIP FUND
2,025
16
123
TOURISM PROMOTIONAL FUND/ARTS
19,000
13,762
125
REAL ESTATE EXCISE TAX 2
662,600
353,909
126
REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND
650,600
353,683
127
GIFTS CATALOG FUND
20,483
25,873
129
SPECIAL PROJECTS FUND
222,800
166,187
130
CEMETERY MAINTENANCE/IMPROVEMT
119,950
46,473
132
PARKS CONSTRUCTION FUND
2,010,350
143,231
136
PARKS TRUST FUND
228
223
137
CEMETERY MAINTENANCE TRUST FD
14,600
5,392
138
SISTER CITY COMMISSION
3,517
403
139
TRANSPORTATION BENEFIT DISTRICT
645,000
265,443
140
BUSINESS IMPROVEMENT DISTRICT FUND
-
23,411
211
L.I.D. FUND CONTROL
22,130
5,916
213
L.I.D. GUARANTY FUND
22,230
8
231
2012 LT GO DEBT SERVICE FUND
1,009,902
50,346
411
COMBINED UTILITY OPERATION
-
94,547
421
WATER UTILITY FUND
10,625,680
2,287,100
422
STORM UTILITY FUND
3,486,716
1,418,074
423
SEWER/WWTP UTILITY FUND
11,020,123
3,357,735
511
EQUIPMENT RENTAL FUND
1,361,972
599,721
617
FIREMEN'S PENSION FUND
45,400
49,553
$ 73.569.206 S
27.423.213 S
Variance %Received
(16,346,245)
(350,245)
(198,100)
(121,507)
(14,291)
(56,831)
(2,930)
(831,161)
(5,422,580)
(52,967)
(21)
(32,736)
(12,079)
(2,009)
(5,238)
(308,691)
(296,917)
5,390
(56,613)
(73,477)
(1,867,119)
(5)
(9,208)
(3,114)
(379,557)
23,411
(16,214)
(22,222)
(959,556)
94,547
(8,338,580)
(2,068,642)
(7,662,388)
(762,251)
4,153
1
85
41
21
38
1
7
41
10
3
21
Packet Page 44 of 155
CITY OF EDMONDS
EXPENDITURES BY FUND - SUMMARY
Fund
No.
Title
2013 Amended
Budget
5/31/2013
Expenditures
Variance
001
GENERAL FUND
$ 32,959,503
$ 13,034,788 $
(19,924,715)
009
LEOFF-MEDICAL INS. RESERVE
619,400
144,847
(474,553)
011
RISK MANAGEMENT RESERVE FUND
661,000
464,100
(196,900)
014
HISTORIC PRESERVATION GIFT FUND
15,000
800
(14,200)
016
BUILDING MAINTENANCE
205,000
11,073
(193,927)
104
DRUG ENFORCEMENT FUND
80,033
13,351
(66,682)
III
STREET FUND
1,557,715
575,683
(982,032)
112
COMBINED STREET CONST/IMPROVE
6,324,984
315,398
(6,009,586)
117
MUNICIPAL ARTS ACQUIS. FUND
139,800
14,549
(125,251)
118
MEMORIAL STREET TREE
-
-
-
120
HOTEL/MOTEL TAX REVENUE FUND
68,500
6,606
(61,894)
121
EMPLOYEE PARKING PERMIT FUND
26,726
1,429
(25,297)
122
YOUTH SCHOLARSHIP FUND
4,000
1,512
(2,488)
123
TOURISM PROMOTIONAL FUND/ARTS
19,000
2,249
(16,751)
125
REAL ESTATE EXCISE TAX 2
1,286,500
42,006
(1,244,494)
126
REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND
668,534
-
(668,534)
127
GIFTS CATALOG FUND
32,317
7,608
(24,709)
129
SPECIAL PROJECTS FUND
222,800
19,760
(203,040)
130
CEMETERY MAINTENANCE/IMPROVEMT
152,761
51,267
(101,494)
132
PARKS CONSTRUCTION FUND
2,093,200
5,559
(2,087,641)
136
PARKS TRUST FUND
-
-
-
138
SISTER CITY COMMISSION
4,600
135
(4,466)
139
TRANSPORTATION BENEFIT DISTRICT
645,000
265,443
(379,557)
211
L.I.D. FUND CONTROL
22,130
-
(22,130)
213
L.I.D. GUARANTY FUND
-
-
-
231
2012 LT GO DEBT SERVICE FUND
1,009,902
-
(1,009,902)
421
WATER UTILITY FUND
9,201,851
1,826,538
(7,375,313)
422
STORM UTILITY FUND
4,565,772
1,172,420
(3,393,352)
423
SEWER/WWTP UTILITY FUND
16,830,109
4,533,277
(12,296,832)
511
EQUIPMENT RENTAL FUND
1,095,372
337,610
(757,762)
617
FIREMEN'S PENSION FUND
108,790
49,035
(59,755)
$ 80,620,299
$ 22,897,044 $
(57,723,255)
% S
1
3
1
1
3
41%
31%
22
Packet Page 45 of 155
CITY OF EDMONDS
CHANGE IN FUND BALANCE- SUMMARY
Fund
1/1/2013
2013
2013
5/31/2013
No.
Title
Beg. Balance
Revenues
Expenditures
Difference
End. Balance
001
GENERALFUND
$ 4,635,301
$ 16,512,344
$ 13,034,788
$ 3,477,556
$ 8,112,857
009
LEOFF-MEDICAL INS. RESERVE
388,509
105
144,847
(144,742)
243,767
011
RISK MANAGEMENT RESERVE FUND
114,000
220,100
464,100
(244,000)
(130,000)
012
CONTINGENCY RESERVE FUND
5,278,152
1,716
-
1,716
5,279,868
013
MULTIMODAL TRANSPORTATION FD.
55,859
-
-
-
55,859
014
HISTORIC PRESERVATION GIFT FUND
1,063
709
800
(91)
972
016
BUILDING MAINTENANCE
214,026
69
11,073
(11,004)
203,022
TOTAL GENERAL FUND PER CAFR
10,686,910
16,735,042
13,655,608
3,079,434
13,766,344
104
DRUG ENFORCEMENT FUND
118,537
17,245
13,351
3,894
122,431
111
STREET FUND
122,981
575,639
575,683
(44)
122,937
112
COMBINED STREET CONST/IMPROVE
384,261
801,175
315,398
485,777
870,038
117
MUNICIPAL ARTS ACQUIS. FUND
432,251
6,924
14,549
(7,625)
424,626
118
MEMORIAL STREET TREE
17,671
6
-
6
17,677
120
HOTEL/MOTEL TAX REVENUE FUND
103,792
20,134
6,606
13,528
117,320
121
EMPLOYEE PARKING PERMIT FUND
71,500
6,041
1,429
4,612
76,112
122
YOUTH SCHOLARSHIP FUND
15,947
16
1,512
(1,496)
14,451
123
TOURISM PROMOTIONAL FUND/ARTS
65,916
13,762
2,249
11,513
77,429
125
REAL ESTATE EXCISE TAX 2
1,031,760
353,909
42,006
311,903
1,343,663
126
REAL ESTATE EXCISE TAX 1, PARKS ACQ
309,555
353,683
-
353,683
663,238
127
GIFTS CATALOG FUND
216,500
25,873
7,608
18,265
234,765
129
SPECIAL PROJECTS FUND
5,734
166,187
19,760
146,427
152,161
130
CEMETERY MAINTENANCE/IMPROVEMT
53,600
46,473
51,267
(4,794)
48,806
132
PARKS CONSTRUCTION FUND
396,823
143,231
5,559
137,672
534,495
136
PARKS TRUST FUND
149,891
223
-
223
150,114
137
CEMETERY MAINTENANCE TRUSTFD
818,644
5,392
-
5,392
824,036
138
SISTER CITY COMMISSION
8,782
403
135
268
9,050
139
TRANSPORTATION BENEFIT DISTRICT
-
265,443
265,443
-
-
140
BUSINESS IMPROVEMENT DISTRICT FUND
-
23,411
-
23,411
23,411
211
L.I.D. FUND CONTROL
-
5,916
-
5,916
5,916
213
L.I.D. GUARANTY FUND
25,733
8
-
8
25,741
231
2012 LT GO DEBT SERVICE FUND
496
50,346
-
50,346
50,842
234
LIMITED TAX G.O. BOND FUND,
-
-
-
-
-
411
COMBINED UTILITY OPERATION
-
94,547
-
94,547
94,547
421
WATER UTILITY FUND
12,322,592
2,287,100
1,826,538
460,562
12,783,154
422
STORM UTILITY FUND
7,552,075
1,418,074
1,172,420
245,654
7,797,729
423
SEWER/WWTPUTILITY FUND
43,942,247
3,357,735
4,533,277
(1,175,542)
42,766,705
511
EQUIPMENT RENTAL FUND
6,536,284
599,721
337,610
262,111
6,798,395
617
FIREMEN'S PENSION FUND
216,719
49,553
49,035
518
217,237
TOTAL ALL FUNDS
$ 85,607,201
$ 27,423,213
$ 22,897,044
$ 4,526,169
$ 90,133,370
We are currently using the estimated 2012 ending fund balance numbers for funds 421, 422, and 423.
These will be updated when actuals are in; due to the change in how these funds are structured.
*The beginning fund balance for all other funds is based on the unaudited 2012 financial statement amounts.
23
Packet Page 46 of 155
Title
CITY OF EDMO NDS
REVENUES - GENERAL FUND
2013 Amended 5/31/2013
Budget Revenues
Variance
Pagel of 3
%Received
TAXES:
REAL PERSONAL / PROPERTY TAX
$ 9,781,109 $
5,532,324 $
(4,248,785)
57%
EMS PROPERTY TAX
2,775,282
1,714,241
(1,061,041)
62%
VOTED PROPERTY TAX
916,103
545,440
(370,663)
60%
LOCAL RETAIL SALES✓USE TAX
4,913,150
2,155,612
(2,757,538)
44%
NATURAL GAS USE TAX
8,706
4,666
(4,040)
54%
1/10 SALES TAX LOCAL CRIM JUST
520,417
233,544
(286,873)
45%
ELECTRIC UTILITY TAX
1,475,638
787,005
(688,634)
53%
GASUTILITYTAX
811,174
437,820
(373,354)
54%
SOLID WASTE UTILITY TAX
287,710
124,735
(162,975)
43%
WAT ER UT ILIT Y T AX
904,613
351,303
(553,310)
39%
SEWER UTILITY TAX
470,000
176,218
(293,782)
37%
STORMWATER UTILITY TAX
274,600
147,302
(127,298)
54%
T.V. CABLE UTILITY TAX
730,910
328,331
(402,579)
45%
TELEPHONE UTILITY TAX
1,529,498
598,247
(931,251)
39%
PULLTABS TAX
61,385
30,224
(31,161)
49%
AMUSEMENT GAMES
731
100
(631)
14%
LEASEHOLD EXCISE TAX
212,350
53,966
(158,384)
25%
PENALTIES ON GAMBLING TAXES
-
-
-
0%
25,673,376
13,221,079
(12,452,297)
51%
LICENSES AND PERMITS:
FIRE PERMITS -SPECIAL USE
5,555
4,840
(715)
87%
PROF AND OCC LICENSE -TAXI
1,030
630
(400)
61%
AMUSEMENTS
6,060
4,350
(1,710)
72%
FRANCHISE AGREEMENT -COMCAST
627,816
331,451
(296,365)
53%
FRANCHISE AGREEMENT-VERIZON/FRONTIER
95,806
43,825
(51,981)
46%
FRANCHISE AGREEMENT -BLACKROCK
8,287
5,710
(2,577)
69%
FRANCHISE AGREMENT-ZAYO
-
5,000
5,000
0%
OLYMPIC VIEW WATER DISTRICT FRANCHISE
214,415
121,813
(92,602)
57%
GENERAL BUSINESS LICENSE
106,297
93,531
(12,766)
88%
DEV SERV PERMIT SURCHARGE
18,422
9,600
(8,822)
52%
NON-RESIDENT BUS LICENSE
39,274
30,050
(9,224)
77%
RIGHT OF WAY FRANCHISE FEE
9,500
9,773
273
103%
BUILDING STRUCTURE PERMITS
345,436
149,242
(196,194)
43%
ANIMAL LICENSES
13,205
4,788
(8,417)
36%
STREET AND CURB PERMIT
50,000
5,816
(44,184)
12%
OT R NON -BUS LIC/PERMIT S
7,070
4,767
(2,303)
67%
DIVE PARK PERMIT FEE
-
-
-
0%
1,548,173
825,186
(722,987)
53%
INTERGOVERNMENTAL:
DOJ 15-0404-0-1-754 - BULLET PROOF VEST
1,191
-
(1,191)
0%
ROOFTOP SOLAR CHALLENGE GRANT
-
23,500
23,500
0%
TARGET ZERO TEAMS GRANT
10,000
3,656
(6,344)
37%
HIGH VISIBILITY ENFORCEMENT
6,000
776
(5,224)
13%
SMART COMMUTER PROJECT GRANT
-
600
600
0%
PUD PRIVILEDGE TAX
185,181
-
(185,181)
0%
MVET/SPECIAL DISTRIBUTION
8,828
4,562
(4,266)
52%
JUDICIAL SALARY CONTRIBUTION -STATE
12,572
6,268
(6,304)
50%
CRIMINAL JUSTICE -SPECIAL PROGRAMS
33,290
17,090
(16,200)
51%
DUI - CITIES
7,704
3,597
(4,107)
47%
LIQUOR EXCISE TAX
20,000
-
(20,000)
0%
LIQUOR BOARD PROFITS
301,761
89,450
(212,311)
30%
SHARED COURT COSTS
3,030
-
(3,030)
0%
MUNICIPAL COURT AGREEMENT W/LYNNWOOD
1,500
-
(1,500)
0%
591,057
149,499
(440,058)
25%
24
Packet Page 47 of 155
Title
CITY OF EDMO NDS
REVENUES - GENERAL FUND
2013 Amended 5/31/2013
Budget Revenues
Variance
Page 2 of 3
%Received
CHARGES FOR GOODS AND SERVICES:
RECORD/LEGAL INSTRUMTS
1,065
818
(248)
77%
D/M COURT REC SER
172
14
(158)
8%
MUNIC.-DIST. COURT CURREXPEN
188
71
(117)
38%
SALE MAPS & BOOKS
72
96
24
133%
PHOTOCOPIES
4,572
1,266
(3,306)
28%
POLICE DISCLOSURE REQUESTS
4,500
1,736
(2,764)
39%
ASSESSMENT SEARCH
5
-
(5)
0%
ENGINEERING FEES AND CHARGES
100,000
58,293
(41,707)
58%
ELECTION CANDIDATE FILING FEES
1,011
-
(1,011)
0%
SNO-ISLE
57,236
36,542
(20,694)
64%
PASSPORTSAND NATURALIZATION FEES
9,571
4,500
(5,071)
47%
POLICE SERVICES SPECIAL EVENTS
26,000
-
(26,000)
0%
OCDETF OVERTIME
-
2,144
2,144
0%
CAMPUS SAFETY-EDM. SCH. DIST.
11,615
-
(11,615)
0%
WOODWAY-LAW PROTECTION
36,000
11,770
(24,230)
33%
MISCELLANEOUS POLICE SERVICES
2,750
-
(2,750)
0%
DRE REIMBURSEABLE
-
143
143
0%
DUI EMERGENCY FIRE SERVICES
532
404
(128)
76%
FIRE DISTRICT #1 STATION BILLINGS
27,808
29,993
2,185
108%
ADULT PROBATION SERVICE CHARGE
60,000
21,767
(38,233)
36%
ELECTRONIC MONITOR DUI
165
-
(165)
0%
BOOKING FEES
5,711
2,269
(3,442)
40%
FIRE CONSTRUCTION INSPECTION FEES
5,577
2,590
(2,987)
46%
EMERGENCY SERVICE FEES
23,976
5,612
(18,364)
23%
DUI EMERGENCY AID
67
-
(67)
0%
EMS TRANSPORT USER FEE
814,318
412,923
(401,395)
51%
POLICE - FINGERPRINTING
496
45
(451)
9%
CRIM CNV FEE DUI
698
218
(480)
31 %
CRIM CONV FEE CT
4,360
1,914
(2,446)
44%
CRIM CONV FEE CN
1,624
578
(1,046)
36%
FIBER SERVICES
36,438
13,700
(22,738)
38%
INTERGOVERNMENTAL FIBER SERVICES
7,272
3,000
(4,272)
41%
FLEX FUEL PAYMENTS FROM STATIONS
213
528
315
248%
ANIMAL CONTROL SHELTER
6,616
2,200
(4,416)
33%
ZONING/SUBDIVISION FEE
38,000
35,417
(2,583)
93%
PLAN CHECKING FEES
216,457
112,030
(104,427)
52%
FIRE PLAN CHECK FEES
2,911
725
(2,186)
25%
PLANNING 1 % INSPECTION FEE
1,200
966
(234)
81 %
S.E.P.A. REVIEW
5,000
3,880
(1,120)
78%
CRITICAL AREA STUDY
12,000
7,285
(4,715)
61%
DV COORDINATOR SERVICES
10,921
4,613
(6,308)
42%
SWIM POOL ENTRANCE FEES
56,000
3,026
(52,974)
5%
GYM AND WEIGHT ROOM FEES
5,500
2,725
(2,775)
50%
LOCKER FEES
300
-
(300)
0%
SWIM CLASS FEES
32,000
796
(31,204)
2%
INTERGOVERNMENTAL REVENUE-SSCCFH
69,300
-
(69,300)
0%
PROGRAM FEES
780,000
347,623
(432,377)
45%
TAXABLE RECREATION ACTIVITIES
115,500
72,775
(42,725)
63%
SWIM TEAM/DIVE TEAM
31,600
26,927
(4,673)
85%
BIRD FEST REGISTRATION FEES
660
-
(660)
0%
INTERFUND REIMBURSEMENT -CONTRACT SVCS
1,520,248
709,395
(810,853)
47%
4,148,225
1,943,316
(2,204,909)
47%
25
Packet Page 48 of 155
Title
CITY OF EDMO NDS
REVENUES - GENERAL FUND
2013 Amended 5/31/2013
Budget Revenues
Variance
Page 3 of 3
%Received
FINES AND FORFEITURES:
PROOF OF VEHICLE INS PENALTY
10,214
4,075
(6,139)
40%
TRAFFIC INFRACTION PENALTIES
24,000
11,172
(12,828)
47%
NC TRAFFIC INFRACTION
213,000
105,628
(107,372)
50%
CRT COST FEE CODE LEG ASSESSMENT (LGA)
20,086
8,089
(11,997)
40%
SPEEDING DOUBLE
77
77
(0)
100%
NON -TRAFFIC INFRACTION PENALTIES
2,034
-
(2,034)
0%
OTHER INFRACT IONS'04
1,002
831
(171)
83 %
PARKING INFRACTION PENALTIES
31,592
19,502
(12,090)
62%
PR -HANDICAPPED
794
-
(794)
0%
PARKING INFRACTION LOC
404
-
(404)
0%
PARK/INDDISZONE
3,000
1,306
(1,694)
44%
DWI PENALTIES
9,200
666
(8,534)
7%
DUI - DP ACCT
415
793
378
191%
OTHER CRIMINAL TRAF MISDEM PEN
8
-
(8)
0%
CRIMINAL TRAFFIC MISDEMEANOR 8/03
33,000
14,073
(18,927)
43%
CRIMINAL CONVICTION FEE CT
-
103
103
0%
OT HER NON-T RAF MISDEMEANOR PEN
539
61
(478)
11 %
OTHER NON TRAFFIC MISD. 8/03
14,000
(1,695)
(15,695)
-12%
COURT DV PENALTY ASSESSMENT
1,491
628
(863)
42%
CRIMINAL CONVICTION FEE CN
-
92
92
0%
CRIMINAL COST S-RECOUPMENTS
113,265
40,442
(72,823)
36%
PUBLIC DEFENSE RECOUPMENT
40,000
10,469
(29,531)
26%
COURT INTERPRETER COSTS
292
37
(255)
13%
BUS. LICENSE PERMIT PENALTY
7,444
3,205
(4,239)
43%
MISC FINES AND PENALTIES
485
1,510
1,025
311%
526,342
221,062
(305,280)
42%
MISCELLANEOUS:
INVESTMENT INTEREST
8,000
329
(7,671)
4%
INTEREST ON COUNTY TAXES
1,250
808
(442)
65%
INTEREST - COURT COLLECTIONS
5,491
1,371
(4,120)
25%
PARKING
8,790
4,062
(4,728)
46%
SPACE/FACILITIES RENTALS
140,000
44,432
(95,568)
32%
BRACKET ROOM RENTAL
3,040
2,440
(600)
80%
LEASES LONG-TERM
143,000
70,688
(72,312)
49%
VENDING MACHINE/CONCESSION
4,500
1,281
(3,219)
28%
OTHER RENTS & USE CHARGES
6,200
3,510
(2,690)
57%
PARKS DONAT IONS
4,300
9,100
4,800
212%
BIRD FEST CONTRIBUTIONS
1,400
700
(700)
50%
PARKS GRANTS- PRIVATE SOURCES
-
1,235
1,235
0%
SALE OF JUNK/SALVAGE
1,486
-
(1,486)
0%
SALES OF UNCLAIM PROPERTY
1,750
2,384
634
136%
CONFISCATED AND FORFEITED PROPERTY
-
358
358
0%
OTHER JUDGEMENT SETTLEMENT
-
6,367
6,367
0%
POLICE JUDGMENTS/RESTITUTION
465
40
(425)
9%
CASHIER'S OVERAGES/SHORTAGES
44
6
(39)
13 %
OTHER MISC REVENUES
3,000
2,572
(428)
86%
SMALL OVERPAYMENT
66
13
(53)
20%
NSF FEES - PARKS & REC
182
30
(152)
16%
NSF FEES - MUNICIPAL COURT
978
388
(590)
40%
NSF FEES- POLICE
91
-
(91)
0%
NSF FEES - DEVELOPMENT SERVICES DEPT
-
90
90
0%
334,033
152,202
(181,921)
46%
TRANSFERS -IN:
INSURANCE RECOVERIES
-
-
-
0%
INTERFUND TRANSFER -IN
-
-
0%
INTERFUND TRANSFER- In (From 121)
25,086
(25,086)
0%
INTERFUND TRANSFER (From 127)
12,297
(12,297)
0%
37,383
-
(37,383)
0%
TOTAL GENERAL FUND REVENUE
S 32,858,589 S
16,512,344 $
(16,344,835)
50%
26
Packet Page 49 of 155
Page 1 of 6
Title
SALARIES AND WAGES
OVERTIME
HOLIDAY BUY BACK
BENEFITS
UNIFORMS
SUPPLIES
SMALL EQUIPMENT
PROFESSIONAL SERVICES
COMMUNICATIONS
TRAVEL
ADVERTISING
RENT AL/LEASE
INSURANCE
UTILITIES
REPAIRS & MAINTENANCE
MISCELLANEOUS
INTERGOVERNMENTAL SERVICES
ECA CONTINGENCY RESERVE
EXCISE TAXES
INTERFUND TRANSFER (009,111,112,116)
MACHINERY/EQUIPMENT
GENERAL OBLIGATION BOND PRINCIPAL
CAPITAL LEASES AND INSTALLMENT PURCHASES
OTHER DEBT
INTEREST ON LONG-TERM EXTERNAL DEBT
DEBT ISSUE COSTS
INTERFUND SERVICES
INTERFUND RENTAL
LEO FF-MEDICAL INS. RESERVE (009)
BENEFITS
IN HOME LTC CLAIMS
PROFESSIONAL SERVICES
MISCELLANEOUS
RISK MANAGEMENT RESERVE FUND (011)
MISCELLANEOUS
HISTORIC PRESERVATION GIFT FUND (014)
SUPPLIES
PROFESSIONAL SERVICES
ADVERTISING
MISCELLANEOUS
BUILDING MAINTENANCE SUBFUND (016)
SUPPLIES
PROFESSIONAL SERVICES
REPAIRS & MAINTENANENCE
CONSTRUCTION PROJECTS
DRUG INFO RC EMENT FUND (104)
SUPPLIES
FUEL CONSUMED
SMALL EQUIPMENT
COMMUNICATIONS
REPAIR/MAINT
MISCELLANEOUS
INTERGOVTL SVC
C ITY O F EDMO NDS
EXPENDITURES BY FUND - DETAIL
2013 Amended
5/31/2013
Budget
Expenditures
$ 12,069,872 $
4,890,874 $
415,100
134,673
193,388
802
4,094,462
1,679,116
61,110
20,514
374,244
125,714
117,050
50,010
1,949,484
558,409
204,660
71,168
36,742
4,110
40,865
6,420
834,943
343,395
396,193
397,566
414,600
182,847
320,547
138,800
279,880
116,623
8,099,655
3,927,871
190,000
-
5,500
1,267
1,325,185
255,078
85,000
22,735
946,595
-
64,014
64,014
-
478
185,614
22,304
5,000
-
201,800
-
4K000
20,000
$ 435,000 $ 94,526 $
176,400 43,990
8,000 6,081
- 250
Variance
(7,178,998)
(280,427)
(192,586)
(2,415,346)
(40,596)
(248,530)
(67,040)
(1,391,075)
(133,492)
(32,632)
(34,445)
(491,548)
1,373
(231,753)
(181,747)
(163,257)
(4,171,784)
(190,000)
(4,233)
(1,070,107)
(62,265)
(946,595)
(0)
478
(163,310)
(5,000)
(201,800)
(28,000)
(340,474)
(132,410)
(1,919)
250
% Used
41%
32%
0%
41%
34%
34%
35%
11%
16%
41%
100%
0%
23%
19%
27%
0%
100%
0%
12%
0%
0%
0%1
$ 661,000
464,100 (196,900)
70%
661,000
464,100 19 ,900
70%
$ 2,000 $
- $ (2,000)
0%
2,000
- (2,000)
0%
1,000
- (1,000)
0%
10.000
800 (9.200)
8%
$ 10,000 $
- $
(10,000)
0%
20,000
8,716
(11,284)
44%
5,000
493
(4,507)
10%
-
1,865
1,865
0%
170,000
-
(170,000)
0%
205,000
11,073
(25,791)
5%
$ $
- $
-
0%
2,000
1,871
(129)
94%
5,000
-
(5,000)
0%
2,233
1,419
(814)
64%
800
-
(800)
0%
20,000
-
(20,000)
0%
50,000
10,061
(39,939)
20%
Packet Page 50 of 155
27
Page 2 of 6
Title
SALARIES AND WAGES
OVERTIME
BENEFITS
UNIFORMS
SUPPLIES
SMALL EQUIPMENT
PROFESSIONAL SERVICES
COMMUNICATIONS
TRAVEL
ADVERTISING
RENT AL/LEASE
INSURANCE
UTILITIES
REPAIRS & MAINTENANCE
MISCELLANEOUS
INTERGOVERNMENTAL SERVICES
INTERFUND TRANSFER
GENERAL OBLIGATION BOND PRINCIPAL
INTEREST ON LONG-TERM EXTERNAL DEBT
COMBINED STREETCONST/IMPROVE(112)
PROFESSIONAL SERVICES
INTERFUND TRANSFER OUT (to 112,117)
LAND
CONST SURFACE CONST PROJECTS
INTERGOVERNMENTAL LOANS
INTEREST ON INTERGOVERNMENTAL LOANS
INTERFUND SERVICES
MUNICIPAL ARTS ACQUIS. FUND (117)
SUPPLIES
SMALL EQUIPMENT
PROFESSIONAL SERVICES
TRAVEL
ADVERTISING
RENT AL/LEASE
REPAIRS & MAINTENANCE
MISCELLANEOUS
INTERFUND TRANSFER
MEMO RIAL S TREET TREE FUND (118)
SUPPLIES
HO TEL/MO TEL TAX REVENUE FUND (120)
PROFESSIONAL SERVICES
ADVERTISING
MISCELLANEOUS
INTERFUND TRANSFERS (to 117, 132)
EMPLOYEE PARKING PERMIT FUND (121)
SUPPLIES
SMALL EQUIPMENT
INTERFUND TRANSFER (to 001)
YOUTH SCHOLARSHIP FUND (122)
MISCELLANEOUS
TO URISM PRO MO TIO NAL FUND/ARTS (123)
PROFESSIONAL SVC
ADVERTISING
MISCELLANEOUS
C TTY O F IDMO NDS
EXPENDITURES BY FUND - DETAIL
2013 Amended
5/31/2013
Budget
Expenditures
$ 447,655 $
168,861 $
18,400
8,483
197,283
73,776
6,000
3,542
240,000
66,537
26,000
-
32,700
4,089
3,500
1,078
1,000
210
350
-
159,134
65,563
87,204
87,201
267,750
85,036
25,000
10,813
8,000
405
4,000
89
31,665
-
074
_
Variance
(278,794)
(9,917)
(123,507)
(2,458)
(173,463)
(26,000)
(28,611)
(2,422)
(790)
(350)
(93,571)
(3)
(182,714)
(14,187)
(7,595)
(3,911)
(31,665)
(2.074)
% Used
38%
46%
37%
59%
28%
0%
13%
31%
21%
0%
41%
100%
32%
43%
5%
2%
0%
0%
0%
$ 1,152,100 $
193,641 $ (958,459)
17%
378,500
- (378,500)
0%
909,400
- (909,400)
0%
3,502,300
75,590 (3,426,710)
2%
72,203
- (72,203)
0%
4,481
- (4,481)
0%
306,000
46,166 (259,834)
15%
$ 4,200 $
27 $
(4,173)
1 %
1,000
-
(1,000)
0%
116,700
5,973
(110,727)
5%
50
42
(8)
84%
4,000
3,700
(300)
93%
550
-
(550)
0%
300
-
(300)
0%
10,000
4,807
(5,193)
4 8%
3.000
-
(3,000)
0%
$
$
$
0%
$
$
0%
$ 14,500
$
-
$
(14,500)
0%
37,500
6,506
(30,994)
17%
2,500
100
(2,400)
4%
14,000
-
(14,000)
0%
68,500
6,606
(61,894)
10%
$ 1,640
$
874
$
(766)
53%
-
555
25,086
-
(25,086)
0%
26,726
1,429
(25,852)
5%
$ 4,000
$
1,512
$
(2,488)
38%
4,000
1,512
(2,488)
38%
$ 10,500
$
1,697
$
(8,803)
16%
4,500
553
(3,948)
12%
4,000
-
(4,000)
0%
Packet Page 51 of 155
Page 3 of 6
Title
REAL ESTATE EXCISE TAX 2 (125)
SUPPLIES
PROFESSIONAL SERVICES
ADVERTISING
UTILITIES
REPAIRS & MAINTENANCE
INTERFUND TRANSFER (to 132)
CONSTRUCTION PROJECTS
INTERFUND SERVICES
REAL ES TATE EXC IS E TAX 1, PARKS AC Q (126)
MISCELLANEOUS
TRANSFER TO FUND 231
LAND
GENERAL OBLIGATION BONDS
INTEREST
GIFTS CATALOG FUND (127)
SUPPLIES
PROFESSIONAL SERVICES
INTERFUND TRANSFER (to 001)
SPECIAL PROJECTS FUND (129)
PROFESSIONAL SERVICES
CONSTRUCTION PROJECTS
INTERFUND SERVICES
C ENIL'=Y MAINTENANC FIIMPRO VEMENT (130)
SALARIES AND WAGES
OVERTIME
BENEFITS
UNIFORMS
SUPPLIES
SUPPLIES PURCHASED FOR INVENTORY/RESALE
PROFESSIONAL SERVICES
COMMUNICATIONS
TRAVEL
ADVERTISING
RENT AL/LEASE
UTILITIES
REPAIRS & MAINTENANCE
MISCELLANEOUS
MACHINERY/EQUIPMENT
INTERFUND SERVICES
PARKS CONSTRUCTION FUND (132)
SUPPLIES
PROFESSIONAL SERVICES
INTERFUND TRANSFER
CONSTRUCTION PROJECTS
INTERFUND SERVICES
PARKS TRUST FUND (136)
INTERFUND TRANSFER
SISTER CITY COMMISSION (138)
SUPPLIES
STUDENT TRIP
MISCELLANEOUS
TRANSPORTATION BENEFIT DIS TRIC T (139)
PROFESSIONAL SERVICES
INSURANCE
INTERFUND TRANSFER
C ITY O F IDMO NDS
EXPENDITURES BY FUND - DETAIL
2013 Amended 5/31/2013
Budget Expenditures
$ 29,000 $ 26,407 $
337,000 3,925
- 148
185,000 11,526
635,500 -
100,000 -
438,910
-
200,000
-
17,550
-
12,074
-
668,534
-
$ 14,020
$
1,458 $
6,000
6,150
12,297
-
32,317
7,608
$ 31,700
$
2,202 $
171,600
-
19,500
17,558
222,800
19,760
$ 68,605
$
28,775 $
3,500
1,154
33,188
13,243
1,000
-
7,000
429
20,000
3,117
1,000
200
1,412
583
500
-
3,000
287
5,256
2,190
3,800
-
500
-
4,000
1,290
1,907,500 4,445
182,700
3.000 1 A 14
Variance
(2,593)
(333,075)
148
(173,474)
(635,500)
(100,000)
(438,910)
(200,000)
(17,550)
(12,074)
(668,534)
(12,562)
150
(29,498)
(171,600)
(1,942)
(203,040)
(39,830)
(2,346)
(19,945)
(1,000)
(6,571)
(16,883)
(800)
(829)
(500)
(2,714)
(3,066)
(3,800)
(500)
(2,710)
(1,903,055)
(182,700)
(1.886)
% Used
91%
1%
0%
0%
6%
0%
0%
0%
3%
0%
0%
0%
0%
10%
103%
0%
24%
7%
0%
33%
40%
0%
6%
16%
20%
41%
0%
10%
42%
0%
0%
32%
0%
0%
34%
0%
0%
0%
0%
37%
$ $
- $
-
0%
-
-
0%
$ 500 $
2,600
1,500
- $
-
135
(500)
(2,600)
(1,366)
0%
0%
9%
4,600
135
4,466
3%
$ $
5,000
640,000
1,756 $
5,000
258,687
1,756
-
(381,313)
0%
100%
40%
645,000 S
265,443
(379,557)
41%
29
Packet Page 52 of 155
Title
INTERFUND TRANSFER
LID GUARANTY FUND (213)
INTERFUND TRANSFER
2012 LTGO DEBTSERVIC FUND (231)
GENERAL OBLIGATION BOND
INTEREST
DEBT ISSUE COSTS
WATER FUND (421)
SALARIES AND WAGES
OVERTIME
BENEFITS
UNIFORMS
SUPPLIES
FUEL CONSUMED
WATER PURCHASED FOR RESALE
SUPPLIES PURCHASED FOR INVENTORY/RESALE
SMALL EQUIPMENT
PROFESSIONAL SERVICES
COMMUNICATIONS
TRAVEL
ADVERTISING
RENT AL/LEASE
INSURANCE
UTILITIES
REPAIRS & MAINTENANCE
MISCELLANEOUS
INTERGOVERNMENTAL SERVICES
INTERFUND TAXES
INTERFUND TRANSFER (to 117,414)
MACHINERY/EQUIPMENT
CONSTRUCTION PROJECTS
GENERAL OBLIGATION BONDS
REVENUE BONDS
INTERGOVERNMENTAL LOANS
INTEREST
DEBT ISSUE COSTS
OTHER INTEREST & DEBT SERVICE COSTS
INTERFUND SERVICES
INTERFUND REPAIR
C ITY O F EDMO NDS
EXPENDITURES BY FUND - DETAIL
2013 Amended
5/31/2013
Budget
Expenditures
$
22,130 $
- $
22,130
-
$
825,372 $
- $
184,530
-
1,009,902
-
$
756,455 $
298,530 $
24,180
7,664
285,866
122,965
6,840
2,836
143,505
37,645
1,725,000
392,199
140,000
41,075
10,400
4,743
173,136
100,228
30,280
14,849
3,400
-
560
-
91,205
38,379
67,699
67,607
28,000
17,709
24,160
1,371
307,630
132,197
30,000
10,079
904,893
351,303
927,500
-
85,000
-
2,532,580
-
2,025
-
209,471
-
45,839
-
280,306
-
16,553
-
-
175
349,368
184,938
-
48
Variance
(22.1
(825,372)
(184,530)
(457,925)
(16,516)
(162,901)
(4,004)
(105,860)
(1,332,801)
(98,925)
(5,657)
(72,908)
(15,431)
(3,400)
(560)
(52,826)
(92)
(10,291)
(22,789)
(175,433)
(19,921)
(553,590)
(927,500)
(85,000)
(2,532,580)
(2,025)
(209,471)
(45,839)
(280,306)
(16,553)
175
(164,430)
48
Page 4 of 6
% Used
0%
0%
0%
0%
0%
0%
0%
39%
32%
43%
41%
26%
0%
58%
49%
0%
0%
42%
100%
34%
39%
0%
0%
0%
0%
0%
0%
0%
0%
0%
53%
0%
Packet Page 53 of 155
30
Title
C ITY O F IDMO NDS
EXPENDITURES BY FUND - DETAIL
2013 Amended 5/31/2013
Budget Expenditures
Variance
Page 5 of 6
%Used
STORM FUND (422)
SALARIES AND WAGES
$ 568,591 $
235,657 $
(332,934)
41%
OVERTIME
6,000
3,566
(2,434)
59%
BENEFITS
232,141
95,884
(136,257)
41%
UNIFORMS
6,540
4,032
(2,508)
62%
SUPPLIES
50,000
11,810
(38,190)
24%
SMALL EQUIPMENT
4,400
164
(4,236)
4%
PROFESSIONAL SERVICES
599,190
301,357
(297,833)
50%
COMMUNICATIONS
3,480
587
(2,893)
17%
TRAVEL
4,300
864
(3,436)
20%
ADVERTISING
500
-
(500)
0%
RENTAL/LEASE
217,412
88,602
(128,810)
41%
INSURANCE
8,418
8,407
(11)
100%
UTILITES
10,000
4,084
(5,916)
41%
REPAIR & MAINTENANCE
11,860
5,962
(5,898)
50%
MISCELLANEOUS
106,100
40,257
(65,843)
38%
INTERGOVERNMENTAL SERVICES
45,000
16,763
(28,237)
37%
INTERFUND TAXESAND OPERATING ASSESSMENT
291,600
124,834
(166,766)
43%
INTERFUND TRANSFER (to 112, 117)
237,766
-
(237,766)
0%
CONSTRUCTION PROJECTS
1,458,400
-
(1,458,400)
0%
GENERAL OBLIGATION BONDS
101,469
-
(101,469)
0%
REVENUE BONDS
82,906
-
(82,906)
0%
INTERGOVERNMENTAL LOANS
32,063
-
(32,063)
0%
INTEREST
187,245
-
(187,245)
0%
OTHER INTEREST & DEBT SERVICE COSTS
-
83
83
0%
INTERFUND PROFESSIONAL SERVICES
300,391
229,506
(70,885)
76%
4,565,772
1,172,420
(3,393,352)
26%
SEWER FUND (423)
SALARIES AND WAGES
$ 1,653,859 $
643,751 $
(1,010,108)
39%
OVERTIME
73,000
45,338
(27,662)
62%
BENEFITS
677,979
262,959
(415,020)
39%
UNIFORMS
11,190
6,901
(4,289)
62%
SUPPLIES
482,505
92,519
(389,986)
19%
FUEL CONSUMED
90,000
72,896
(17,104)
81%
SUPPLIES PURCHASED FOR INV OR RESALE
3,000
-
(3,000)
0%
SMALL EQUIPMENT
16,400
7,393
(9,007)
45%
PROFESSIONAL SERVICES
1,024,236
558,991
(465,245)
55%
COMMUNICATIONS
40,280
14,815
(25,465)
37%
TRAVEL
7,400
-
(7,400)
0%
ADVERTISING
2,500
-
(2,500)
0%
RENTAL/LEASE
133,736
54,700
(79,036)
41%
INSURANCE
157,117
156,092
(1,025)
99%
UTILITIES
931,200
448,060
(483,140)
48%
REPAIR&MAINTENANCE
90,000
49,630
(40,371)
55%
MISCELLANEOUS
211,100
86,223
(124,877)
41%
INTERGOVERNMENTAL SERVICES
290,000
42,648
(247,352)
15%
INTERFUND TAXESAND OPERATING ASSESSMENT
470,000
198,685
(271,315)
42%
INTERFUND TRANSFERS (to 414, 423)
1,125,280
-
(1,125,280)
0%
MACHINERY/EQUIPMENT
141,000
-
(141,000)
0%
CONSTRUCTION PROJECTS
7,924,700
1,560,557
(6,364,143)
20%
GENERAL OBLIGATION BONDS
195,602
-
(195,602)
0%
REVENUE BONDS
222,625
-
(222,625)
0%
INTERGOVERNMENTAL LOANS
138,939
-
(138,939)
0%
INTEREST
125,421
-
(125,421)
0%
DEBT ISSUE COSTS
16,551
-
(16,551)
0%
OTHER INTEREST & DEBT SERVICE COSTS
-
41
41
0%
INTERFUND PROFESSIONAL SERVICES
574,489
231,078
(343,411)
40%
16,830,109
4,533,277
12,296,832
27%
31
Packet Page 54 of 155
Page 6 of 6
Title
EQ UIPMENT RENTAL FUND (511)
SALARIES AND WAGES
OVERTIME
BENEFITS
UNIFORMS
SUPPLIES
FUEL CONSUMED
SUPPLIES PURCHASED FOR INVENTORY/RESALE
SMALL EQUIPMENT
PROFESSIONAL SERVICES
COMMUNICATIONS
RENT AL/LEASE
INSURANCE
UTILITIES
REPAIRS & MAINTENANCE
MISCELLANEOUS
INTERGOVERNMENTAL SERVICES
MACHINERY/EQUIPMENT
INTERFUND SERVICES
FIROMEN'S PENSION FUND (617)
BENEFITS
PENSION AND DISABILITY PAYMENTS
PROF SERVICES
TOTAL EXPENDITURE ALL FUNDS
C ITY O F EDMO NDS
EXPENDITURES BY FUND - DETAIL
2013 Amended 5/31/2013
Budget Expenditures Variance
$ 228,064 $
1,000
100,397
1,000
76,000
1,000
321,800
8,000
1,000
3,000
9,996
34,083
14,000
60,000
6,000
2,500
217,532
10,000
% Used
64,044 $
(164,020)
28%
886
(114)
89%
30,285
(70,112)
300/c
385
(615)
38%
26,754
(49,247)
35ON
-
(1,000)
0ON
93,047
(228,753)
290/c
2,874
(5,126)
360/c
977
(23)
98%
531
(2,469)
180/c
3,871
(6,125)
390/c
34,153
70
1000/c
5,808
(8,192)
41ON
23,096
(36,904)
38ON
3,855
(2,145)
64°/a
119
(2,381)
5%
46,927
(170,605)
220/c
-
(10.000)
0%
$ 63,000 $ 14,229 $ (48,771) 2
43,790 33,636 (10,154) 7
2.000 1.169 (831) 5
Packet Page 55 of 155
32
Title
CITY COUNCIL
OFFICE OF MAYOR
HUMAN RESOURCES
MUNICIPAL COURT
CITY CLERK
ADMINISTRATIVE SERVICES
CITY ATTORNEY
NON -DEPARTMENTAL
POLICE SERVICES
COMMUNITY SERVICES
DEVELOPMENT SERVICES
PARKS & RECREATION
PUBLIC WORKS
FACILITIES MAINTENANCE
Title
WATER UTILITY FUND
STORM UTILITY FUND
SEWER/WWTP UTILITY FUND
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY
2013 Amended
273,623 $
238,374
287,190
729,506
586,831
1,492,018
499,200
11,467,569
8,931,185
373,314
1,619,042
3,398,517
1,718,975
1,344,159
32.959.503 $
5/31/2013
penditures
103,077 $
97,801
105,495
289,036
211,369
624,521
192,124
4,665,570
3,483,129
141,547
651,747
1,200,892
715,082
553.398
13.034.788
Variance
(170,546)
(140,574)
(181,695)
(440,470)
(375,462)
(867,497)
(307,076)
(6,801,999)
(5,448,056)
(231,767)
(967,295)
(2,197,625)
(1,003,893)
(790,761)
(19.924.715)
CITY OF EDMONDS
EXPENDITURES - UTILITY- BY FUND IN S UMMARY
2013 Amended
Budget
$ 9,201,851 $
4,565,772
16,830,109
$ 30,597,732 $
5/31/2013
penditures
1,826,538 $
1,172,420
4,533,277
7,532,235 $
Variance
(7,375,313)
(3,393,352)
(12,296,832)
(23,065,497)
% Used
% Used
38%
41%
37%
40%
36%
42%
38%
41%
39%
38%
40%
35%
42%
41%
40%
20%
26%
27%
25%
Packet Page 56 of 155
33
Page 1 of 4
C ITY O F EDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
2013 Amended
5/31/2013
Title
Budget
Expenditures Variance
%Used
CITY COUNCIL
SALARIES
$ 114,618
$ 49,296 $
(65,322)
43%
OVERTIME
2,000
255
(1,745)
13%
BENEFIT S
68,165
28,938
(39,227)
42%
SUPPLIES
1,000
88
(912)
9%
PROFESSIONAL SVC
53,082
22,348
(30,734)
42%
COMMUNICATIONS
3,000
1,041
(1,959)
35%
TRAVEL
2,500
393
(2,107)
16%
RENTAL/LEASE
490
186
(304)
38%
REPAIRS✓MAINT
1,500
-
(1,500)
0%
MISCELLANEOUS
27,268
532
(26,736)
2%
273,623
103,077
(170,546)
38%
OFFICEOFMAYOR
SALARIES
$ 183,722 $
77,494 $
(106,228)
42%
OVERTIME
-
-
-
0%
BENEFITS
41,852
17,418
(24,434)
42%
SUPPLIES
2,000
869
(1,131)
43%
PROFESSIONAL SVC
1,500
29
(1,471)
2%
COMMUNICATION
1,400
340
(1,060)
24%
TRAVEL
2,000
449
(1,551)
22%
RENTAL/LEASE
2,400
839
(1,561)
35%
REPAIR/MAINT
500
-
(500)
0%
MISCELLANEOUS
3,000
363
(2,637)
12%
238,374 S
97,801
(140,574)
1%
HUMAN RES O URC ES
SALARIES
$ 169,000 S
66,715 $
(102,285)
39%
OVERTIME
-
-
-
0%
BENEFITS
6L680
20,039
(41,641)
32%
SUPPLIES
2,000
1,477
(523)
74%
SMALL EQUIPMENT
100
-
(100)
0%
PROFESSIONAL SVC
32,000
8,574
(23,426)
27%
COMMUNICATIONS
500
160
(340)
32%
TRAVEL
500
100
(400)
20%
ADVERTISING
5,000
1,517
(3,483)
30%
RENTAL/LEASE
2,000
839
(1,161)
42%
REPAIR/MAINT
6,000
5,349
(651)
89%
MISCELLANEOUS
8 410
725
(7,685)
9%
287,190
105,495
(181,695)
37%
MUNIC IPAL C O URT
SALARIES
$ 464,471 $
187,664 $
(276,807)
40%
OVERTIME
100
-
(100)
0%
BENEFITS
168,526
61,876
(106,650)
37%
SUPPLIES
9,159
3,180
(5,979)
35%
SMALL EQUIPMENT
2,000
1,003
(997)
50%
PROFESSIONAL SERVICES
60,500
27,872
(32,628)
46%
COMMUNICATIONS
2,600
743
(1,857)
29%
TRAVEL
1,250
1,379
129
110%
RENTAL/LEASE
650
319
(331)
49%
REPAIR/MAINT
1,000
409
(591)
41 %
MISCELLANEOUS
19,250
4,592
(14,658)
24%
729,506
289,036
(440,470)
40%
34
Packet Page 57 of 155
Title
CITY OF EDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
2013 Amended 5/31/2013
Budget Expenditures Variance
Page 2 of 4
%Used
CITY C LERK
SALARIES AND WAGES
$ 305,572
$ 126,391 $
(179,181)
41%
BENEFIT S
92,771
38,389
(54,382)
41%
SUPPLIES
13,760
2,706
(11,054)
20%
PROFESSIONAL SERVICES
84,751
9,086
(75,665)
11%
COMMUNICATIONS
50,000
18,852
(31,148)
38%
TRAVEL
250
-
(250)
0%
ADVERTISING
3,690
2,299
(1,391)
62%
RENTAL/LEASE
25,000
6,652
(18,348)
27%
REPAIRS & MAINTENANCE
8,037
4,795
(3,242)
60%
MISCELLANEOUS
3,000
2,201
(799)
73%
586,831
211,369
375,462
36%
ADMINISTRATIVE SERVICES
SALARIES
$ 682,370 $
269,380 $
(412,990)
39%
OVERTIME
4,000
5,582
1,582
140%
BENEFITS
220,100
83,491
(136,609)
38%
SUPPLIES
35,700
9,647
(26,053)
27%
SMALL EQUIPMENT
87,500
41,769
(45,731)
48%
PROFESSIONAL SERVICES
126,350
82,538
(43,812)
65%
COMMUNICATIONS
58,960
21,384
(37,576)
36%
TRAVEL
3,300
-
(3,300)
0%
RENTAL/LEASE
8,988
3,681
(5,307)
41%
REPAIR/MAINT
171,750
74,574
(97,176)
43%
MISCELLANEOUS
8,000
9,739
1,739
122%
MACHINERY/EQUIPMENT
85,000
22,735
(62,265)
27%
1,492,018
624,521
(867,497)
42%
CITY ATTORNEY
PROFESSIONAL SVC
$ 499,200 $
192,124 $
(307,076)
38%
MISC PROSECUTOR
-
-
0%
499,200
192,124
(307,076)
38%
NON -DEPARTMENTAL
SALARIES
$ 136,000 $
- $
(136,000)
0%
BENEFITS - UNEMPLOYMENT
40,000
12,434
(27,566)
31 %
PROFESSIONAL SVC
380,000
88,436
(291,564)
23%
COMMUNICATIONS
-
-
-
0%
RENTAL/LEASE
3,600
3,600
-
100%
INSURANCE
396,193
397,566
1,373
100%
MISCELLANEOUS
55,156
40,165
(14,991)
73%
INTERGOVT SVC
7,532,912
3,780,228
(3,752,684)
50%
ECA LOAN PAYMENT
190,000
-
(190,000)
0%
EXCISE TAXES
5,500
1,267
(4,233)
23%
INTERFUND TRANSFERS
1,325,185
255,078
(1,070,107)
19%
GENERAL OBLIGATION BOND
946,595
-
(946,595)
0%
INSTALLMENT PURCHASES
64,014
64,014
(0)
100%
OTHER DEBT
-
-
-
0%
INTEREST ON LONG-TERM DEBT
185,614
22,304
(163,310)
12%
DEBT ISSUANCE COSTS
5,000
-
(5,000)
0%
FISCAL AGENT FEES
-
478
478
0%
INTERFUND SERVICES
201,800
-
(201,800)
0%
11,467,569
4,665,570
(6,801,999)
41%
35
Packet Page 58 of 155
Page 3 of 4
C ITY O F IDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
Title
SALARIES
OVERTIME
HOLIDAY BUYBACK
BENEFIT S
UNIFORMS
SUPPLIES
SMALL EQUIPMENT
PROFESSIONAL SVC
COMMUNICATIONS
TRAVEL
ADVERTISING
RENT AL/LEASE
REPAIR/MAINT
MISCELLANEOUS
INTERGOVTL SVC
INT ERFUND RENTAL
COMMUNITY SERVICES ADMIN
SALARIES
BENEFIT S
SUPPLIES
SMALL EQUIPMENT
PROFESSIONAL SVC
COMMUNICATIONS
TRAVEL
ADVERTISING
RENT AL/LEASE
REPAIR/MAINT
MISCELLANEOUS
DEVELO PMENT S ERVIC ES /PLANNING
SALARIES
OVERTIME
BENEFIT S
UNIFORMS
SUPPLIES
MINOR EQUIPMENT
PROFESSIONAL SVC
COMMUNICATIONS
TRAVEL
ADVERTISING
RENT AL/LEASE
REPAIRS & MAINTENANCE
MISCELLANEOUS
ENGINEERING
SALARIES
OVERTIME
BENEFIT S
UNIFORMS
SUPPLIES
MINOR EQUIPMENT
PROFESSIONAL SVC
COMMUNICATIONS
TRAVEL
ADVERTISING
RENT AL/LEASE
REPAIR/MAINT
MISCELLANEOUS
2013 Amended 5/31/2013
Budget Expenditures Variance %Used
$ 5,169,010 $
2,125,211 $
(3,043,799)
41%
400,000
125,386
(274,614)
31%
193,388
802
(192,586)
0%
1,728,703
742,574
(986,129)
43%
52,410
17,980
(34,430)
34%
94,100
30,145
(63,955)
32%
14,300
3,267
(11,033)
23%
95,200
27,379
(67,821)
29%
33,592
8,276
(25,316)
25%
16,300
1,285
(15,015)
8%
375
36
(339)
10%
538,344
223,062
(315,282)
41%
16,115
3,280
(12,835)
20%
35,300
11,803
(23,497)
33%
496,048
142,643
(353,405)
29%
48,000
20,000
(28,000)
42%
8,931,185
3,483,129
(5,449,056)
39%
$ 213,304 $
89,058 $
(124,246)
42%
62,052
26,011
(36,041)
42%
1,500
280
(1,220)
19%
800
-
(800)
0%
60,804
22,874
(37,930)
38%
1,490
626
(864)
42%
2,000
-
(2,000)
0%
24,500
-
(24,500)
0%
2364
989
(1,375)
42%
500
-
(500)
0%
4,000
1,709
(2,292)
43%
373,314
141,547
(231,767)
38%
$ 1,032,549 $
460,503 $
(572,046)
45%
1,300
25
(1,275)
2%
358,465
150,960
(207,505)
42%
-
-
-
0%
13,000
4,299
(8,701)
33%
1,100
-
(1,100)
0%
145,600
9,152
(136,448)
6%
4,000
1,881
(2,119)
47%
1,600
12
(1,588)
1%
3,000
1,635
(1,365)
54%
32,828
13,683
(19,145)
42%
500
-
(500)
0%
25,100
9,598
(15,502)
38%
1,619,042
651,747
967,295
40%
$ 1,007,140 $
416,098 $
(591,042)
41%
5,000
947
(4,053)
19%
342,150
148,577
(193,573)
43%
360
-
(360)
0%
-
-
-
0%
2,000
1,093
(907)
55%
5,000
840
(4,160)
17%
6,700
2,087
(4,613)
31 %
600
10
(590)
2%
-
264
264
0%
13,408
5,585
(7,823)
42%
1,800
38
(1,762)
2%
10,300
4,411
(5,890)
43%
1,394,458
579,950
(814,508)
42%
Packet Page 59 of 155
36
Page 4 of 4
CITY OF EDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
Title
PARKS & REC REATIO N
SALARIES
OVERTIME
BENEFITS
UNIFORMS
SUPPLIES
MINOR EQUIPMENT
PROFESSIONAL SVC
COMMUNICATIONS
TRAVEL
ADVERTISING
RENTAL/LEASE
PUBLIC UTILITY
REPAIR/MAINT
MISCELLANEOUS
INTERGOVTLSVC
PUBLIC WORKS
SALARIES
OVERTIME
BENEFITS
SUPPLIES
PROFESSIONAL SERVICES
COMMUNICATIONS
TRAVEL
RENT AL/LEASE
PUBLIC UTILITY
REPAIR/MAINT
MISCELLANEOUS
FACILITIES MAINTENANCE
SALARIES
OVERTIME
BENEFITS
UNIFORMS
SUPPLIES
FUEL CONSUMED
MINOR EQUIPMENT
COMMUNICATIONS
RENT AL/LEASE
PUBLIC UTILITY
REPAIR/MAINT
MISCELLANEOUS
TOTAL GENERAL FUND EXPENDITURES
2013 Amended 5/31/2013
Budget Expenditures Variance %Used
$ 1,745,631 $
661,100 $
(1,084,531)
38%
-
2,373
2,373
0%
584,326
228,330
(355,996)
39%
5,340
1,987
(3,353)
37%
131,925
43,743
(88,182)
33%
3,250
1,820
(1,430)
56%
405,297
67,137
(338,160)
17%
28,218
9,919
(18,299)
35%
5,942
483
(5,459)
8%
4,300
668
(3,632)
16%
149,152
63,361
(85,791)
42%
135,000
60,394
(74,606)
45%
51,845
25,036
(26,809)
48%
77,596
29,542
(48,054)
38%
70,695
5,000
(65,695)
7%
3,398,517
1,200,892
(2,197,625)
35%
$ 225,381 $
101,841 $
(123,540)
45%
200
-
(200)
0%
76,157
27,405
(48,752)
36%
5,100
2,333
(2,767)
46%
200
20
(180)
10%
1,200
644
(556)
54%
500
-
(500)
0%
10,779
1,785
(8,994)
17%
2,600
1,075
(1,525)
41%
1,000
-
(1,000)
0%
1,400
30
(1,370)
2%
324,517
135,132
(189,385)
42%
$ 621,104 $
260,124 $
(360,980) 42%
2,500
105
(2,395) 4%
249,515
92,675
(156,840) 37%
3,000
547
(2,453) 18%
65,000
26,947
(38,053) 41 %
-
-
0%
6,000
1,059
(4,942) 18%
13,000
5,216
(7,784) 40%
44,940
18,815
(26,125) 42%
277,000
121,378
(155,622) 44%
60,000
25,319
(34,681) 42%
2,100
1,214
(886) 58%
1,344,159
553,398
790,761 41°0
32,959,503 13,034,788 (19,924,715) 40%
Packet Page 60 of 155
37
AM-5927
City Council Committee Meetings
Meeting Date: 07/09/2013
Time: 5 Minutes
Submitted For: Rob English
Department: Engineering
Committee: Parks, Planning, Public Works
Subject Title
Quarterly Public Works Project Report
Recommendation
The report is being provided for information.
Previous Council Action
None.
Submitted By: Megan Luttrell
Tyne:
Information
Information
2. A.
Narrative
Attached is the quarterly report for capital improvement projects managed by the Public Works Department. The second
quarter report for 2013 contains information on the estimated project budget, 2013 budget, change orders, funding sources and
schedule.
Quarterly Report
Inbox
Reviewed By
Engineering
Robert English
City Clerk
Sandy Chase
Mayor
Dave Earling
Finalize for Agenda
Sandy Chase
Form Started By: Megan Luttrell
Final Approval Date: 07/03/2013
Attachments
Form Review
Date
07/03/2013 03:53 PM
07/03/2013 03:54 PM
07/03/2013 03:55 PM
07/03/2013 03:56 PM
Started On: 07/03/2013 01:04 PM
Packet Page 61 of 155
PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION PROJECTS
Capital Improvement Program
Project
City or
Budget
Schedule
Status
Total
2013
Change
city
complete
"Active
Consultant
Budget
Budget
Orders
Grants
Fundts)#
Advertise
Const
Phase
Comments
Project Description
T e
Facilities
Ameresco
$ 758,683.00
$ 758,683.00
One Field
$ 247,942.00
Various
_
May-14
Con
•ESCO Contract through WA DES process.
Authorizatio
-Guaranteed energy savings.
n to enable
-important equipment replacements for Yost Pool and Edmonds
Yost Pool to
Senior Center.
open. NTE
-Large impacts on City owned decorative lamps and area
amount
lighting at buildings.
$51,666
ESCO III Project
+W SST
Frances Anderson ADA Upgrades
Facilities
Consultant
$200,000
$170,000
_
_
016
May-13
Oct-13
Con
-Bids opened May 30th.
Project E3LA/c393
-Council awarded contract to Moon Construction June 18th.
-Permit ready to pick up.
-construction periods start August 19th and run 8 weeks.
-Project budget now set at $134,131, includinq Contingency.
Public Works Yard Water Quality
Facilities
Consultant
$397,960
$263,500
_
$311,379
422
Jun-13
Aug-13
Des
• Consultant hired to design waste handing facility at Public
Upgrade (Vehicle Waste Facility
Works Yard, construction 2014 (75 % grant funded).
Upgrade & Cover for Material
• Constuction of spoil pile covers completed (100 % grant
Piles)
I
ifunded).
76th Avenue West175th Place
Parks
Gray &
$3,704,064
$12,000
$1,282,613
_
125
Apr-09
Nov-10
CI -Out
-construction is complete.
West Walkway
Osborne
-Change Order 1: $59,895; Change Order 2: $28,584; Change
Order 3: $22,117; Change Order 4: $10,096; Change Order 5:
$15,799; Change Order 6: $131,547; Change Order
7:$245,297;Change Order 8: $167,739; Change Order #9:
$25,109; Change Order #10: $19,618; Change Order #11:
$92,710; Change Order #12: $139,100; Change Order#13:
$325,000.
•$77,000-2012 BudgetAmend (1st Qtr)
•$103,000-2012 BudgetAmend (May)
•$30,000-2012 BudgetAmend (December)
Dayton Street Plaza
Parks
Barker
$160,605
$168,000
_
_
132
TBD
TBD
On -Hold
-Coordinating with Parks Dept to possibly go to construction in
2013
•$168,000 - 2013 BudgetAmend (Feb)
Interurban Trail
Parks
KPFF
$2,430,000
$27,000
$145,556
$1,325,703
132
May-11
Jun-12
CI -Out
• Construction is complete.
• Plant establishment period completed in spring 2013.
• Change order 1: $37,757
• Change order 2: $2,240
• Change order 3: $41,003
• Change order 4: $13,412
• Change order 5: $7,257
• Change order 6: $4,680
• Change order 7: $0
• Change order 8: $33,275
• Change order 9: $4,152
• Change order 10: $1,780
• $314,414-Budget Amendment (1st Qtr)
• 27 000-2013 Budget Amendment Feb
2012 -Alder/Deliwood/Beach
Sewer
City
$1,257,627
$1,224,500
_
_
423
May-13
Oct-13
Des/
-coordination with OVWSD to transfer ownership of pipe for
P11244th Sewer Replacement
Constr
sewer west of 224th & 76th completed Sept 18, 2012. Interlocal
signed with OVWSD for repairs of a small portion of sewer east
of 224th & 76th signed August 2012.
•244th project being done separately by OVWSD Spring
2013/Summer 2013.
•Deliwood site to be completed at a later date so that more
pressing sites can be addressed. Expected Ad Date for Beach
Place and AlderFeb 2014.
*Easement acquired at Ebb Tide Site acquired and approved
by council on Feb 2013.
2013 Sewer Replacement Project
Sewer
CHS
$2,027,000
$1,982,000
_
_
423
Aug-13
Dec-13
Des
-construction Surveying complete Nov. 2012.
-Design in progress.
.Phase 1 to be built in 2013.
-Phase 2 to be built in 2014.
AlderCIPP(Citywide CIPP Sewer
Sewer
City
$306,000
$302,600
_
_
423
Jul-13
Oct-13
Des
-Design Alder Site Complete
Rehab)
Project was bid in August 2012. No responsive bidders.
-Construction delayed until 2013 due to bidding climate.
-Additional 3 sites to added in 2013.
-Project to be out to bid July 2013.
7/3/2013 PAGE 1
Packet Page 62 of 155
PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION PROJECTS
Capital Improvement Program
Project
City or
Budget
Schedule
Status
Total
2013
Change
City
Complete
"Active
Consultant
Budget
Budget
Orders
Grants
Fundtsl#
Advertise
Const
Phase
Comments
Project Description
Type
Lift Stations 3, 4, 5, 9, 10. 11, 12,
Sewer
CHS
$4,602,121
$3,484,900
423
Aug-12
Oct-13
Con
• Construction contract awarded to Razz Construction.
14 & 15
• Construction is 80 % complete.
Sanitary Sewer Comprehensive
Sewer
BHC
$218,100
$99,100
_
_
423
_
_
Study
-First draft of report completed spring 2013.
Plan
-Modeling of sewer network !complete.
-Financial chapter in progress. To be completed late june/early
july 2013.
238th St Drainage to Hickman
Storm
City
$646,260
$646,260
_
_
422
Aug-13
Oct-13
Des
• Project broken into two phases due to grant for sidewalks.
Park
• Phase I to be constructed in 2013 (Alley infiltration system
upgrade south of 107th PL W. and 102nd AVE W. infiltration
system upgrade - behind church).
• Phase II stormwater improvements on 238th St SW with
sidewalk in 2014 (connect to Hickman Park infiltration).
95th/93rd PI Stormwater
Storm
City
TBD
$226,000
_
_
422
Mar-14
Jul-14
On -Hold
_
Improvements
City -Wide Drainage Improv.
Storm
City
$149,000
$149,000
_
_
422
_
_
Pre/Des/
• Willow Creek Outfall Inspected; minor repairs completed
Con
Dayton St & SR 104 Drainage
Storm
Consultant
$283,000
$283,000
_
_
422
_
_
Study
• Draft Alternatives Analysis Report completed
Improvement Study
• Public Open house completed 6/20/2013.
• Final Report due 3Q 2013.
Dayton St. Storm Improvements
Storm
City
TBD
$40,000
_
_
422
_
_
On -Hold
_
(6th to 8th)
Lake Ballinger Associated Projects
Storm
City
$106,000
$106,000
_
_
422
Apr-13
Dec-13
Des
• Construction to begin 7/1/2013. Project managed by City of
Mountlake Terrace.
• Edmonds contracted with consultant to evaluate different weir
configurations that may help with flooding.
Perrinville Creek Flow Reduction
Storm
Consultant
$388,772
$200,000
_
$188,772
422
_
_
Study
• Contract executed with Consultant; project underway
Retrofit Study
• $188,772 grant secured from Department of Ecology to
supplement budget.
Talbot Rd/Perrinville Creek
Storm
City
$95,000
$95,000
_
422
CI -Out
• Construction complete
Drainage Improvement & Habitat
_
• Culvert inspections completed; no defects found.
Enhancement -Phase II
• Consultant selected for Tide gate feasibility study; to be
completed in 2013
Willow Creek Daylight/Edmonds
Storm
Consultant
$150,000
$100,000
_
_
422
_
_
Study
• Final Early Feasibility Study completed
Marsh Feasibility Study
• Pre -proposal for further work to RCO/SRF Board Submittal
including response to questions.
• Full proposal for further work to RCO/SRF Board due 8/2013.
15th St. SW Walkway
Street
TBD
$374,000
$40,000
_
$374,000
112
Jul-14
Dec-14
Pre
• The project proposes the addition of sidewalk on 15th St. SW
from SR-104 to 8th Ave. S, on one side of the street.
• The City recently secured a state grant for $374,000 (through
Safe Routes to School grant), The funds can't be obligated until
July. Design phase to begin in August.
228th St. SW Corridor Safety
Street
Perteet
$5,669,000
$719,700
_
$4,769,000
112
Apr-14
TBD
Des /
• Design at 80%.
Improvements
ROW
• Right of Way acquisition (4 out of 9 property owners have
signed the documents).
• Grant funding is included in all project phases.
236th St. SW Walkway
Street
TBD
$494,000
$40,000
_
$494,000
112
Jul-14
Dec-14
Pre
• The project proposes the addition of sidewalk on 236th St.
SW from SR-104 to Madrona Elementary, on one side of the
street.
• The City recently secured a state grant for $494,000 (through
Safe Routes to School grant), The funds can't be obligated until
5th Avenue Overlay Project
Street
Otak, Inc.
$774,000
$774,000
_
$551,000
112 & 421
Jul-13
Oct-13
Des
-Design at 95
-Federal Project, $551,000 grant and $223,000 in Water Utility
Funding.
7l3/2013 PAGE 2
Packet Page 63 of 155
PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION PROJECTS
Capital Improvement Program
Project
City or
Budget
Schedule
Status
Total
2013
Change
city
complete
"Active
Consultant
Budget
Budget
Orders
Grants
Fundtsl#
Advertise
Const
Phase
Comments
Project Description
Type
76th Ave. W @ 212th St. SW
Street
Dave Evans
$2,760,000
$450,800
_
$940,397
112
TBD
TBD
Des
• Design at 35 % .
Intersection Improvements
• Grant funding is included in the design and ROW phases.
Citywide Pedestrian Countdown
Street
DKS
$300,000
$295,000
_
$300,000
112
Sep-13
Dec-13
Des
• Design at 90%.
Display & Cabinet Upgrades
• Grant funding has also been secured for 100 % of the design
and construction phase.
Five Comers Roundabout (212th
Street
Dave Evans
$3,143,000
$3,134,200
_
$2,399,500
112
Dec-13
Dec-14
Des /
• Design at 95%.
St. SW @ 84th Av. W)
421
ROW
• Right of Way acquisition (3 out of 5 property owners have
422
signed the documents).
423
• Grant funding is included in all project phases.
• Water, Storm & Sewer Utility Funds are contributing to project
funding.
Main St. @ 9th Ave. (interim
Street
City
$10,000
$10,000
_
_
112
_
TBD
Pre
• On -Hold
solution)
SR-104 Transportation Corridor
Street
TBD
TBD
$50,000
_
_
112
_
_
Study
On hold.
Study
238th St. SW Walkway
Street
TBD
$591,000
$60,000
_
$591,000
112
Jul-14
Dec-14
Pre
• The project proposes the addition of sidewalk on 238th St.
SW from 100th Ave. W to 104th Ave. W, on one side of the
street.
• The City recently secured a state grant to cfor $591,000
(through Safe Routes to School grant). The funds can't be
obligated until July. Design phase to begin in August.
• This project will be combined with the storm drain
ADA curb ramp upgrades along
Street
TBD
$80,000
$0
_
$50,000
112
Jul-14
Oct-14
Pre
• The project proposed the upgrade to curb ramps along 3rd
3rd Ave. S
Ave. S from Main St. to Pine St.
• A construction grant was secured in the amount of $50,000.
State Route (SR) 991nternational
Street
CH2MHill
$615,800
$208,100
_
$662,000
129
Apr-12
Jul-13
Con
• Construction at 95
District Enhancements (Phase 1
• The only remaining item is the installation of the banners.
and 2)
State Route (SR) 99International
Street
KPG
$684,000
$98,000
_
$684,000
112
April-14
TBD
Des
• The grant covers 100 % of the design and construction costs.
District Enhancements (Phase 3)
• The construction will be combined with the 228th St. SW
Corridor Improvement project since both are within close
proximity of each other, have a similar construction timeline, and
same grant funding source.
Sunset Walkway Improvements
Street
MacLeod
$882,000
$88,000
_
$159,000
112
TBD
TBD
Des
• The conceptual layout was completed by Parametrix in
Reckord
February'12.
Main Street Pedestrian Lighting
Street
Parametrix
$1,737,101
$220,000
$51,386
$1,225,000
112
Jul-12
Dec-12
CI -Out
• Construction complete
from 5th Ave to 6th Ave
421
• Construction close-out in progress.
422
• $312,000 - 2012 Budget Amendment (August)
• Substantial Completion 12/14/12
• Change Order 1 - $15,099.14
• Change Order 2 - $1,193.00
• Change Order 3 - $1,020.18
• Change Order 4 - $639.24
• Change Order 5 - $16,335.51
• Change Order 6 - $3,169.57
• Change Order 7 - $1,968.00
• Change Order 8 - $2,980.00
• Change Order 9 - $10,321.98
• Change Order 10 - ($2,000.00)
• Change Order 11 - $659.12
7/3/2013 PAGE 3
Packet Page 64 of 155
PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION PROJECTS
Capital Improvement Program
Project
City or
Budget
Schedule
Status
Total
2013
Change
city
complete
**Active
Consultant
Budget
Budget
Orders
Grants
Fundlsl#
Advertise
Const
Phase
Comments
Project Description
Type
2011 Replacement Program-
Water
MSA
$2,364,506
$5,000
$50,112
_
421
Jun-11
Mar-12
CI -out
*Construction Complete March 2012.
Waterline
-Construction Closeout in Progress. Substantial completion
reached march 2012.
-Change order#1 $24,070.93
-Change order #2 $33,785.22
-Change order #3 ($7,744.22)
•2012 BudgetAmendment $390,000 (1st Qtr)
-Council Approval March 19, 2013.
-Awaiting remainder of affidavits prior to continuing with
closeout process.
•2013 BudgetAmendment $5,000 (Feb)
2012 Citywide Waterline Overlay
Water
City
$526,400
$5,000
-$17,071
_
421
Jul-12
Nov-12
CI -Out
-Construction Complete
Project
-contract completed ahead of schedule and 12 % under budget
•Afinal Change Order of-$17,071 was written to reflect the
budget underrun.
-Accepted by Council February, 2013
2013Replacement Program -
Water
City
$2,137,980
$2,092,980
_
_
421
Mar-13
Nov-13
Con
-Construction at25%.
Waterline
•D&G Backhoe awarded $1,304,457.70 contract in April 2013.
76th Ave W Waterline Extension
Water
Roth Hill
$725,000
$665,800
_
_
421
Oct-12
Sep-13
Con
-Construction began March 18, 2013
with Lynnwood
Project approved by council Dec 2012.
•$175,000-2013 BudgetAmendment (Feb).
Control system upgrade
WWTP
Tetra Tech
$67,500
$67,469
$0
$0
423
Jan-00
Dec-18
Design
-Reliability -replace aging control system equipment and
provide for redundancy - Start with PLC in 600 bldg. PLC and
1/0 replacement - replace 1 cabinet/year - (replace old HIKs)
Includes WIN911 upgrade and upgraded UPS/control rack for
300 bldg.
Facility repair and improvement
WWTP
Tetra Tech
$350,000
$350,000
$0
$0
423
Summer
Dec-13
Design
•Reliability- repair men's locker room, floor damage and
project
2013
reallocate space based on need.
Incinerator regulatory compliance
WWTP
CH2MHill &
$1,040,000
$100,000
_
_
423
_
Jan-13
Study
•Regulatory - The stack testing was completed in January
&improvement
Coal Creek
2013.
Environment
-While the testing indicated we can narrowly achieve the new
al
standards, we conducted a pilot test of a new technology to
determine whether or not it will improve performance for
Edmonds in the future. We expect the results of this test in the
coming weeks. We continue to investigate the source of
mercury
Switchgear replacement
WWTP
HDR
$1,400,000
$1,297,724
_
_
423
Apr-13
Sep-13
Con
The project was awarded to Ewing Electric.
.We are in the process of reviewing submittals.
-Estimated completion is October, 2013.
Variable frequency drive
WWTP
City
$100,000
$25,000
_
_
423
_
Jul-13
Con
•Reliability- VFD's are on site. 1 is completely installed - others
installation
will be installed in 2013.
**Active Phase
Ad Advertising
Pre Preliminary Design
Des Design
ROW Right -of -Way Acquisition
Ad Advertise for Contruction Bids
Con Construction
CI -Out Close-out Construcion Contract
Studv Stud
7/3/2013 PAGE 4
Packet Page 65 of 155
AM-5917
City Council Committee Meetings
Meeting Date: 07/09/2013
Time: 5 Minutes
Submitted For: Mike De Lilla
Department: Engineering
Committee: Parks, Planning, Public Works
Submitted By: Megan Luttrell
Tyne: Action
Information
2. B.
Subject Title
Authorization to advertise a Request for Bids for construction services for the 224th Street SW Waterline Replacement Project.
Recommendation
Forward item to the consent agenda for approval at the July 16, 2013 Council meeting.
Previous Council Action
None.
Narrative
The 224th Street Waterline Replacement Project will relocate approximately 300 linear feet of 12 inch diameter watermain
and associated appurtenances that currently lie directly above an existing City owned sewer main. The sewer main is currently
in the process of being replaced as part of the sewer replacement project being jointly done by Olympic View Water Sewer
District and the City near the intersection of 224th Street and 76th Ave. In order for the sewer to reconnect to the existing
pipes, it requires that portions of the existing watermain be removed. This project will replace those missing pieces and realign
the watermain so that the current site specific conflicts with the sewer pipe are resolved. The total estimated construction costs
for this project is $130,000.
Staff will select a contractor to build the project using the selection process outlined in the City's purchasing policy. The
construction is expected to start late summer 2013 and be completed by fall 2013.
Inbox
Reviewed By
Engineering
Robert English
City Clerk
Sandy Chase
Mayor
Dave Earling
Finalize for Agenda
Sandy Chase
Form Started By: Megan Luttrell
Final Approval Date: 07/03/2013
Form Review
Date
07/03/2013 08:49 AM
07/03/2013 10:22 AM
07/03/2013 11:34 AM
07/03/2013 12:02 PM
Started On: 07/03/2013 08:38 AM
Packet Page 66 of 155
AM-5916
City Council Committee Meetings
Meeting Date: 07/09/2013
Time: 5 Minutes
Submitted For: Bertrand Hauss
Department: Engineering
Committee: Parks, Planning, Public Works
Submitted By: Megan Luttrell
Tyne:
Information
Information
2. C.
Subject Title
Authorization for Mayor to approve acceptance and recording of easements for the 228th St. SW Corridor Improvements
Proj ect.
Recommendation
Add executed right of way documents for the 228th St. SW Corridor Improvements project on future City Council consent
agendas for approval and acceptance.
Previous Council Action
None.
Narrative
Right of way acquisition is needed from nine property owners in order to construct the 228th St. SW Corridor improvements
project. Temporary construction easements are needed from all the properties, while the purchase of land rights is needed for
only six of them. The six properties are shown in Exhibits #1 thru #6. The remaining three properties, where only temporary
construction easements are needed, are included in Exhibits #7 thru #9. Universal Land Services, Inc. was hired by the City to
prepare the right of way documents and complete the negotiations with the property owners. The right of way acquisition
documents have been signed by the property owners for the Yunis, Hochberg, and Franklin properties (Exhibit #5, #6, and #7).
The final easement documents for each parcel will need to be accepted by the City Council, before they can be recorded at the
County Recorder. All right of way documents need to be recorded before WSDOT will certify completion of the right of
way phase and give authorization to advertise for construction bids.
The purpose of this agenda item is to inform the committee that right of way deeds, landscaping and temporary construction
easements will be placed on future consent agendas for Council approval, once the documents have been signed and accepted
by each property owner.
Attachments
Exhibit #1-RJ Wiley
Exhibit #2-Boo Han
Exhibit #3-Michlitch
Exhibit #4-Tye Root
Exhibit #5-Yunis
Exhibit #6-Hochber2
Exhibit #7-Franklin
Exhibit #8-U-Save Oil
Exhibit #9-Storaee
Form Review
Packet Page 67 of 155
Inbox
Reviewed By
Engineering
Robert English
City Clerk
Sandy Chase
Mayor
Dave Earling
Finalize for Agenda
Sandy Chase
Form Started By: Megan Luttrell
Final Approval Date: 07/03/2013
Date
07/03/2013 10:46 AM
07/03/2013 11:26 AM
07/03/2013 11:35 AM
07/03/2013 12:02 PM
Started On: 07/03/2013 07:56 AM
Packet Page 68 of 155
Exhibit 1
r
SCALE IN FEET-
! TEMPORA�2Y, CONr,TRU TION
EASEMENT: 1,556 SF -
. � n
r �\
OUNTRY
ARMS Z
` 5.0' '� r
R=22' �\ T
R-17' � 3.0' O �
` O ap
5.0' �
r®b'�� 3.0'
9 ` \ ACQUISTION: 491 SF
(C4A/p,
LEGEND \
ALIGNMENT CENTERLINE \ 0
0
EXISTING ROW BOUNDARY LINE
PROPOSED ROW BOUNDARY LINE
Oo
PROPOSED ROWACQUISITION AREA
TEMPORARY CONSTRUCTION EASEMENT ARE:A
Per'tbet [nr. 228TH ST SW COIRI'dDOR IMPROVE RAFl\1T
gxR-asz-7�an{t i i ;: ,. riri RJ WILEY, I_LC
TAX NO. 00576700000202
RIGHT-OF-WAY EXHIBIT I I/i2/I_,
Packet Page 69 of 155
Exhibit 2
0
�- 3.0'
5.0' ��1
v
6
Ch
M!%,�7?,','
228TI-I 81- SW (A LINE) °
LEGEND
ALIGNMENT CENTERLINE
f — — — EXISTING ROW BOUNDARY LINE
PROPOSED ROW BOUNDARY LINE f
PROPOSED ROW ACQUISITION AREA
•Pewteet in.
425-48271001 7-e00MM0
2W Cdby Avenue, Salle M)
F'varan, weantr�rs,, iti7N1f
-- s
TEMPORARY CONSTRUCTION EASEMENT AREA 0 40 sIf)
SCALE IN FFF T
228TFI ST SW CORRIDOR IMPROVEMENTS
BOO HAN PLAZA IV, LLG
TAX NO. 27043000404000
RIGHT-OF-WAY EXHIBIT 11 'I1/12112
Packet Page 70 of 155
0 40 as
SCALE IN FEET
Exhibit 3 SR99'
76TH AVE W (B LINE)
1�erteet _ 226TH ST SW CORRIDOR IMPROVL=MEN1'S -- - -
,,,,2_71DO I f-eWI1, ROBER T S MICHLITCH, JR
TAX NO. 00576700000102
RIGHT-OF-WAY EXHIBIT i u I2.112
Packet Page 71 of 155
ExhEbit 4
I
i
0 40 80
�I SCALE IN FEET
LEGEND
-ALIGNMENT
—
CENTERLINE
EXISTING ST
IN
ING ••
BOUNDARY
PROPOSED �•
BOUNDARY
NE
►�►fY a►alY a►f►a►f►a►a►�►`7►� PROPOSED
iii►iDir'iiGi9iGi►�Ci►a�C40►iCh ' •
a►a►a►q4f►�►uaRa►�►aYa►al
r
! •
F A y 1
S,g
99f!C�IN
F)
OLYMPIC
FINANCIAL
CENTER
j
TEMPORARY CONS1
EASEMENT: 1,122 SF
4.0' —J
3.0'
-/6'I-1-1 A\/[::' VV (13 1-1NF)
P®rteet f - 228TI-I ST SW CORRIDOR IMf'I�OV�Ilrll=.1�I I S
42a.26277001 ea0-015.O ao TYE ROOT, LLC & SUN SM, I_LC
2107CQ[brAvaoae,Suite OW TAX NO,27043000404400
EvemM,waahtr*" 0201 RIGHT-OF-WAY EXHIBIT
Packet Page 72 of 155
1
`L
1111711?.
ACQUISITION: G SF
EASEMENT: 348 SF
fi
Exhibit 5
228TFI ST SW (A LINE)
R=20'' e. ;
i - 5.0'
I
e
T---- "' ALIGNMENT CENTERLINE
— — — — EXISTING ROW BOUNDARY LINE
PROPOSED ROW BOUNDARY LINE
PROPOSED ROW ACQUISITION AREA
TEMPORARY CONSTRUCTION EASEMENT AREA 0 40 80
SCALE IN FEET
228TFI ST SW CORRIDOR IMPROVEMENTS
SHAMAIL YUNIS
TAX NO. 00441500100100
RIGHT-OF-WAY EXHIBIT 11/12/12
Packet Page 73 of 155
Exhibit 6
A
R1
HENRY HOCHBERG M.P.
FAMILY I fT,19NEt
3*",
_ F
Z
I EASEMENT: 230 $,F
J
5.0'
co
9'®�24'
Lij
..
)kR
5.0'
114 �oACQUISITION- 169 SF
- ----+-
228TH ST SVV (A 1.11%)
ALIGNMENT CENTERLINE
— — - EXISTING ROW BOUNDARY LINE
-- - PROPOSED ROW BOUNDARY LINE_
Perteet w.
425-2.32.7700114M-ei a-MW
2707 Coft Avoitm. 5ulta WO
:r, W,., .,�'�'ai
PROPOSED ROW ACQUISITION AREA
-=I
TEMPORARY CONSTRUCTION EASEMENT AREA 0 40 80
SCALE IN FEET
ST SW CORRIDOR IMPROVEi
HOCHBERG FAMILY TRUSH
TAX NO. 00601400000100
RIGHT-OF-WAY EXFIIBi-r
11/12/12
Packet Page 74 of 155
SECTDN 29/30, d ° 27 NON, R. 4 E WAM.
OLYMPiC FINANCIAL
CENTER
--------
IX
a �
00 W
uy X
00 76TH AVE U11(G LINE) 59_+oa
U3 m
H
` BETLINGER COURT
113 \\
I 27043 W 04042i10
I USAVE OIL CO. \,
MATTHEW ROBERT z N2z' SECTION 30 2l0 7ps
SALON 76 STATION
LFo4c�'o5
0
TOTAL AREA IS FROM ASSESS ORS OWNERSHIPS
RECORDS UNLESS OTHERWISE NOTED-
ALL AREAS ARE SHOWN INSQUARE
FEET UNLESS OTHERWISE NOTED.
PARCEL
ND.
TAKPARCEL
NO.
NAME
TOTAL AREA
ACQUISITION
REMAINDER
TEMP. CONST.
109'
27043000404100
U-SAVE OIL CO.
1.602t SF
I -
EASM7
718 3F
112
27042900307400
FRANKLIN-EDMONOS, LLC
SEETABLESHEETRW06
113,
27043000404200
U-SAVE OIL CO.
9,43%SF
- 653 SF
TOTAL
AREA FROM RIGHT
OF WAY PLAN
KEY PLAN
SECTION 29 STONE COURT
RIGHT OF WAY POINTS
POINT
STATION
OFFSET
O
S 50+90.13
30.0w LT
O
B 59+98.16
35.00' LT
O
B 01,55.71
35.00, LT
44
B 61+63,91
51.50, LT
O
B 61-98,14
30.13P RT
♦�
B 61+96.04
35.00' RT
��y/ Q� _
■ erteet �i OF EOMp� p(�"�Of H
Li w 0� � � Om»n BY Dole SCALE
99% REVIEW S MMC IIAWi2
_ e��1°��a ay
425-252-771}q ] 1-Bl1q-615-98gq - Pow
CHECK PRINT a3en e a,2 rao
2707 Colby Avenue, Suite 900 ��f'RFcrrcR�'9��`' cneek�By v.n
Everett, Washington sa2g1 NOT FOR CONSTRUCTION ��7pNl;� Ell��� AUsYa4Bv '11'M2
or Appr.
Packet Page 75 of 155
- - PED AlD NO. Y.XXXXX --
GENERAL NOTES:
1. UNLESS OTHERWISE NOTLO, ALL DIMENSIONS ARE IN FEET.
Z. SEE ALIGNMENT PLANS FOR ALEGNMENT INFO AL01-AL08
LEGEND
PROPERTY OWNERSHIP
ALIGNMENT CENTERLINE —
EXISTING ROW 90UNDARYLINE -- -----
PROPOSED ROW BOUNDARY LINE
PROPOSED ROW ACQUISITION AREA
TEMPORARY CONSTRUCTION EASEMENT AREA
I I
q 20 40
SCALE IN FEET
228TH ST SW CORRIDOR IMPROVEMENTS °1e�"°°" —
SIR 99 MP 44.54 - MP 44.80 I�°WQ8
Sh: aS"o.
- RIGHT OF WAYPLAN -
Al
SEC 10N 29/305 u n 27 Nay duo 4 E., i .NA.
TOTAL AREA IS FROM ASSESSOR'S OWNERSHIPS ALL AREAS ARE SHOWN IN SQUARE
RECORDS UNLESS OTHERWISE NOTED, FEET UNLESS OTHERWISE NOTED.
PARCEL TAX PARCEL
NAME
TOTALARFA
ACQUISITION
REMAENDER
TEMP. CONST.
N0. NO,
EASMT
140 27043000403200
SHURGUARD STORAGE CENTERS, INC.
185,130E SF
-
51BSF
512 27042900507400
FRANKLIN-EDMONDS, LLC
330,991E SF
1,030 SF
pe rt eet
r 425-252-7700 1 1-BOO-615-9900
2707 Colby Avenue, Suite 900
BY MPS -
Everett, Washington 98201
M
`��� OF ED0Hbr
a90% REVIEW
CHECK PRINT
NOT FOR CONSTRUCTION
RIGHT OF WAY POINTS
POINT
STATION
OFFSET
O1
A 115+48,81
50.0w LT
O
A 115+4R81
S5.00" LT
3O
A 115+69.76
50.0B' LT
®
A 115+68.59
55.00' LT
O
R 65+15AB
35A0' LT
O
B 65+15.46
30.60' LT
O
C 115+03.46
50.00, RT
O
C 115+06.51)
50.00' RT
O
C 115+06.57
65.21, RT
10
B 62+30.00
45.00` RT
11
B 62+30.00
35.00, RT
�gi STgo,�
N ? or.wn BY ogle 5GnLE
MN,G SSRyl2
T Oesgncd BY Hem
A
33307 51Ityi2 1--m'
van
Ds ilfjM2
pp —By FM-t N-.t r
FED AID NO. XXXXX,`C
GENERAL NOTES:
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SECTION 2 130, Te 27 N.9 R. J, E, wm.
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AUTO SALES 27C43000403800
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Packet Page 79 of 155
RIGHT OF WAY POINTS
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1. UNLESS OTHERWISE NOTED. ALL DIMENSIONS ARE IN FEET.
2. SEE ALIGNMENT FLANS FOR ALIGNMENT INFO AL01-ALOO
PROPERTY OWNERSHIP
ALIGNMENT CENTERLINE
EXISTING ROW BOUNDARY LINE
PROPOSED ROW BOUNDARY LINE
PROPOSED ROW ACQUISITION AREA
TEMPORARY CONSTRUCTION EASEMENT AREA
0 20 40
SCALE IN FEET
228TH ST SW CORRIDOR IMPROVEMENTS
SR 99 MP 44.54 - MP 44.80
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AM-5926
City Council Committee Meetings
Meeting Date:
07/09/2013
Time:
15 Minutes
Submitted By:
Rob Chave
Department:
Planning
Committee:
Parks, Planning, Public Works Type:
Information
Subject Title
Discussion on critical
areas 'allowed uses' provisions.
Recommendation
Provide direction to staff on whether to pursue a code amendment.
Information
Previous Council Action
N/A. The issues identified here have had some discussion during the Shoreline Master Program review.
2. D.
Narrative
It was noted during the Shoreline Master Program work sessions that there is an inconsistency in the city's critical areas best
available science (BAS) report and the terminology used in the code regarding "allowed activities." Recently, two projects
have come to light (one city project at City Park, and one private project at a local brew pub) that are directly impacted by the
code inconsistency. Staff would like to brief the Committee on the issues and discuss possible approaches to resolving the
problem.
Exhibit 1: Staff discussion memo
Inbox Reviewed By
City Clerk Sandy Chase
Mayor Dave Earling
Finalize for Agenda Sandy Chase
Form Started By: Rob Chave
Final Approval Date: 07/03/2013
Attachments
Form Review
Date
07/03/2013 01:42 PM
07/03/2013 01:53 PM
07/03/2013 01:59 PM
Started On: 07/03/2013 12:15 PM
Packet Page 80 of 155
OF EDA,
O�
~� Edmonds City Council
Agenda Memo
Ib�. tg90
Meeting Date: July 3, 2013
Agenda Subject: Critical Areas `Allowed Uses' Provisions
Staff Lead / Kernen Lien
Author: Senior Planner
Initiated By: ❑ City Council ❑ Planning Board 0 City Staff
❑Citizen Request ❑ Other: Port of Edmonds
Allowed Uses within Critical Area Buffers
In many instances critical area buffers engulf entire properties and may even extend across
properties entirely separated from a stream or wetland. Often property within the critical area
buffers has been developed. The City's critical regulations contain provisions for allowed
activities within critical areas or their associated buffers. While the Best Available Science report
prepared during the CAO update evaluated redevelopment with a developed footprint, the
allowed use provisions of the critical area code allows additions to structures but seem to prohibit
development within the previously developed footprint.
Two proposals have been presented to the City recently that are impacted by strict interpretation
of the critical areas allowed uses provisions. Staff wants to highlight this issue for the Council for
a possible code amendment. Below is an analysis of the Best Available Science report and the
critical areas allowed uses provisions.
of Edmond Critical Areas Ordinance
The Best Available Science (BAS) reports that were developed during the City's update of the
critical area regulations also recognized that historical development exists within the critical area
buffers and envisioned redevelopment within critical area buffers. The BAS report noted:
The City of Edmonds is largely built -out with approximately 96% of the land previously
developed. GMA density goals will be met through redevelopment. Instituting large buffers
that would extend into residential yards that were previously developed would offer no
additional protection for the resource. To ensure improvement in wetland buffer function
over time the new CAO requires buffer enhancement for redevelopment that expands
an existing structure footprint into a buffer. The CAO provides flexibility for City staff to
work with landowners in developing a scientifically -based enhancement plan for such
redevelopment. (pg. 31)
A memorandum from the CAO update elaborates on this:
City of Edmonds caR City Council
Packet Page 81 of 155
The goal of the CAO is to protect public safety and the City's natural resources while
providing for increases in urban density under the GMA guidelines. The CAO update reflects
the City's particular needs regarding future growth and critical areas. The vast majority of
the City (96%) is already developed, thus future growth will be concentrated in
redevelopment of existing parcels. In addition, older residential neighborhoods are
integrated with streams that have little or no native vegetation buffers. The challenge for the
CAO is to provide opportunities to improve conditions along these streams in the long
term while allowing reasonable redevelopment.
One of the challenges of updating the CAO was to balance projected growth to meet
GMA goals and protection of natural resources using BAS in a city that is essentially
built -out. Streams are a particular challenge in the city. Some streams flow through steep
ravines with good native vegetation cover while many sections of streams flow through
residential neighborhoods that have little or no native plant buffers. Streams often flow
through areas dominated by lawn and suburban -type landscaping, within several feet of
houses, under driveways, and through manipulated channels. Extending 200-foot-wide
buffers throughout these areas was not practical and would offer no protection for most
of the City, which is already developed. In addition to increase in buffers over the current
code, the new CAO establishes a new requirement to provide buffer enhancement for
new footprints from redevelopment, even if no native plant buffer currently exists.
Given the vast majority of density increases will come from redevelopment this
approach ensures incremental increases in wetland and stream habitat quality.
While the Best Available Science reports addressed "development" and "redevelopment" within
existing buffers, that terminology did not get transferred to the code.
ECDC 23.40.220.C.3 — Allowed Activities (General)
3. Permitted Alteration to Structures Existing Within Critical Areas and/or Buffers.
Permitted alteration to a legally constructed structure existing within a critical area or buffer
that does not increase the footprint of development or increase the impact to the critical area
or buffer and there is no increased risk to life or property as a result of the proposed
modification or replacement (additions to legally constructed structures existing within a
critical area or buffer that do increase the existing footprint of development shall be
subject to and permitted in accordance with the development standards of the
associated critical area type (see ECDC 23.50.040 and 23.90.040)). This provision shall be
interpreted to supplement the provisions of the Edmonds Community Development Code
relating to nonconforming structures in order to permit the full reconstruction of a legal
nonconforming building within its footprint;
ECDC 23.50.020.E — Allowed Activities (Wetlands)
E. Permitted alteration to a legally constructed structure existing within a wetland or
wetland buffer that does not increase the footprint of development or impervious surfacing or
increase the impact to a wetland or wetland buffer. [Ord. 3527 § 2, 2004].
"Development" within the Best Available Science reports got transferred to "structure" within the
language of the critical areas regulations. While "development" generally includes impervious
surface with the "footprint of development", "structure" is more related to something that is
"constructed and erected" on the ground and does not include impervious surface. So while the
Best Available Science report envisioned redevelopment within an existing developed footprint
as an opportunity for enhancement over current conditions, the current critical area regulations do
not clearly reflect this concept.
Page 2 of 3
Packet Page 82 of 155
The City is nearly 96% percent developed and a return to a predevelopment condition is
unrealistic. Redevelopment of properties provides an opportunity for enhancement of critical
area buffers and improving current conditions. As such, the Council may wish to consider an
amendment to the critical area regulations allowed uses provisions that provides for some
redevelopment with the previously developed footprint in association with enhancement
opportunities.
Page 3 of 3
Packet Page 83 of 155
AM-5929
City Council Committee Meetings
Meeting Date: 07/09/2013
Time: 15 Minutes
Submitted By: Carrie Hite
Department: Parks and Recreation
Review Committee: Parks/Planning/Public Works
Tyne: Information
Information
Subject Title
Continued discussion on Park Impact Fees.
Recommendation
2. E.
Committee Action: Recommend
Review by Full
Council
Previous Council Action
Council authorized the completion of a Park Impact Fee Study on March 6, 2012. Council amended their motion to allow staff
to proceed with selection of a consultant on March 20, 2012.
On April 23, 2013, Council received the final report and presentation from Randy Young, Young, Henderson and Company,
and discussed merits of assessing Park Impact fees.
On June 1 lth, the Parks and Finance Committees of the Council discussed various options for Park Impact Fees, and directed
staff to come to full Council with options.
June 25, 2013 - City Council approved Ordinance 3928, authorizing the City to begin collecting park impact fees from
applicants seeking approval for any development activity including expansion of existing structures or uses and change of
existing uses.
Narrative
Randy Young from Henderson, Young and Company has been working with staff to complete the Park Impact Fee study.
Mr. Young made a presentation of his final report, findings and recommendations on April 23rd, 2013. Council was asked to
weigh in on several options in regard to the recommendations via email, and included:
1. Park Impact Fee: yes or no?
2. If yes, residential and commercial, or just residential?
3. Low income housing exemption: yes or no?
4. Keep the rates Randy outlined, raise the rates, or lower the rates?
5. Phase in for 2, 3, or 4 years or implement full rate in first year?
Based on the input to these questions, staff was charged to come back to the Council committees if there were varying
opinions.
The Parks Committee and Finance Committees both discussed options, and directed staff to come back with an ordinance, and
ECC language to address Park Impact Fees. There were still varying opinions on the specifics listed above, and Randy Young
will be available tonight to address these issues as Council discusses options.
For the June 25, 2013 Public Hearing, staff recommended that Council hear a brief presentation by Mr. Young, hold the public
hearing, and discuss the merits and options of assessing a Park Impact Fee. It is also recommended that Council adopt a Park
Packet Page 84 of 155
Impact Fee at the meeting subject to proposed amendments highlighted in red underlined text. The City Council adopted
Ordinance 3928 without proposed amendments.
The purpose of placing this item on the July 9, 2013 agenda is to further discuss an issue/question raised prior to and since the
adoption of the ordinance, i.e., whether changes of use in existing structures should require a business/property owner to pay a
park impact fee.
Inbox Reviewed By
City Clerk Sandy Chase
Mayor Dave Earling
Finalize for Agenda Sandy Chase
Form Started By: Stephen Clifton
Final Approval Date: 07/03/2013
Form Review
Date
07/03/2013 02:39 PM
07/03/2013 03:21 PM
07/03/2013 03:56 PM
Started On: 07/03/2013 01:49 PM
Packet Page 85 of 155
AM-5909
City Council Committee Meetings
Meeting Date: 07/09/2013
Time: 5 Minutes
Submitted By: Carrie Hite
Department: Parks and Recreation
Committee: Parks, Planning, Public Works Type:
Information
Subject Title
Interlocal Agreement with Snohomish County regarding City Park Project.
Recommendation
Authorize the Mayor to sign the Interlocal Agreement with Snohomish County.
Previous Council Action
Action
2. F.
Narrative
Snohomish County recently sold bonds to support various projects around Snohomish County. They have awarded $80,000 to
support the City Park Spray and Play Revitalization project. This request is for Council to authorize the Mayor to sign the
Interlocal Agreement to receive funding for this project.
Interlocal Agreement with Snoho Ctv
Inbox Reviewed By
City Clerk Sandy Chase
Mayor Dave Earling
Finalize for Agenda Sandy Chase
Form Started By: Carrie Hite
Final Approval Date: 07/03/2013
Attachments
Form Review
Date
07/01/2013 09:20 AM
07/02/2013 11:09 AM
07/03/2013 11:27 AM
Started On: 06/28/2013 09:03 AM
Packet Page 86 of 155
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE
CITY OF EDMONDS FOR PARK PROJECT FUNDING
This INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND
THE CITY OF EDMONDS FOR PARK PROJECT FUNDING (this "Agreement"), is
made and entered into this day of , 2013, by and between
SNOHOMISH COUNTY, a political subdivision of the State of Washington (the
"County"), and the CITY OF EDMONDS, a Washington municipal corporation (the
"City"), pursuant to Chapter 39.34 RCW.
RECITALS
A. The 2007 Comprehensive Parks and Recreation Plan, a component of the
Snohomish County Growth Management Act Comprehensive Plan, has documented a
County -wide need for a wide variety of recreational facilities; and
B. The County Executive and the County Council have determined that it is
consistent with the Comprehensive Parks and Recreation Plan and is in the public interest
of County residents to participate in joint undertakings with local municipalities to
increase recreational opportunities and facility capacity; and
C. Pursuant to Ordinance No. 13-018 (the "Bond Ordinance") the County
authorized the issuance and sale of its limited tax general obligation bonds (the "Bonds")
to provide long-term financing for certain projects, which included "Parks Projects"
located in the County; and
D. The Bond Ordinance defines "Parks Projects" as those capital projects for
the acquisition, development, construction, renovation, improvement, and/or maintenance
of public outdoor recreation areas and facilities, public athletic facilities, neighborhood,
community and regional parks, backcountry recreational areas, and/or recreational trails
and facilities, which are identified by the County Council by motion (as an administrative
act) that meet one or more of the following criteria: (i) The project will promote wellness
and improve access to recreation; (ii) The project will provide public access to water for
recreational enjoyment; (iii) The project will provide a positive impact on economic
growth; (iv) The project meets a recognized community need and is supported in existing
planning documents; and/or (v) Funding for the project will be matched by local
community dollars or volunteer efforts; and
E. By Motion 13-137 on April 17, 2013, the County Council approved a list
of those Parks Projects to be financed with proceeds of the Bonds, which included a
project providing matching funds up to the amount of Eighty Thousand and no/100
Dollars ($80.000.00) (the "Matching Funds") to the City for the Edmonds City Park
project; and
F. Pursuant to this Agreement and Chapter 39.34 RCW, the City wishes to
accept the above -described matching funds from the County; and
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE CITY OF EDMONDS
FOR PARK PROJECT FUNDING 1 of 9
Packet Page 87 of 155
AGREEMENT
NOW, THEREFORE, in consideration of the respective agreements set forth
below and for other good and valuable consideration, the receipt and sufficiency of which
are hereby acknowledged, the County and the City agree as follows:
1. Purpose of Agreement.
This Agreement is authorized by and entered into pursuant to Chapter 39.34
RCW. The purpose and intent of this Agreement is to define the responsibilities of the
County and the City as they relate to the County's provision of matching funds to the
City for ADA and playground renovations (the "Project") located at Edmonds City Park,
600 3rd Avenue South, Edmonds, WA (the "Park Property"). Site enhancements include a
splash area.
2. Effective Date and Duration.
This Agreement shall not take effect unless and until it has been duly executed by
both parties and either filed with the County Auditor or posted on the County's Interlocal
Agreements website. This Agreement shall remain in effect through April 24, 2016,
unless earlier terminated pursuant to the provisions of Section 12 below, PROVIDED
HOWEVER, that each party's obligations after December 31, 2013, are contingent upon
local legislative appropriation of necessary funds for this specific purpose in accordance
with applicable law.
3. Administrators.
Each party to this Agreement shall designate an individual (an "Administrator"),
who may be designated by title or position, to oversee and administer such party's
participation in this Agreement. The parties' initial Administrators shall be the following
individuals:
County's Initial Administrator:
Tom Teigen, Director
Snohomish County Parks and
Recreation Department
6705 Puget Park Drive
Snohomish, Washington 98296
(425) 388-6617 phone
(425) 388-6645 facsimile
Tom.Teigen@snoco.org
City's Initial Administrator:
Carrie Hite, Director
City of Edmonds Recreation and
Cultural Services
700 Main Street
Edmonds, WA 98020
(425) 771-0230 phone
carrie.hite@edmondswa.gov
Either party may change its Administrator at any time by delivering written notice
of such party's new Administrator to the other party.
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE CITY OF EDMONDS
FOR PARK PROJECT FUNDING 2 of 9
Packet Page 88 of 155
4. Project Performance.
4.1 Certification of Real Property Interest. The City certifies to the County
that the City owns the real property or easements upon which the Project shall be
executed and additional real property or easements are not needed to complete the
Project.
4.2 City's Financial Commitment. The City certifies to the County that the
City has monies sufficient to match any funding provided by the County to the City under
the terms of this Agreement and will have sufficient monies to complete the Project by
the Project deadline identified in Section 4.3 below (the "City's Financial Commitment").
4.3 Project Deadline. On or before August 31, 2015, the City shall complete
the Project. In executing the Project, the City shall obtain and, upon request, provide the
County with copies of all permits necessary to complete the Project.
4.4 Recognition of County as Financial Sponsor. The City shall recognize the
County as a financial sponsor of the Project as follows:
4.4.1 Upon completion of the Project or dedication of the Park Property,
whichever comes first, the City shall install at the Park Property a plaque in a form
approved by the County that indicates that the County is a financial sponsor of the
Project;
4.4.2 The City shall invite the County to all events promoting the Project
or Park Property and recognize the County at all such events as a financial sponsor of the
Project;
4.4.3 The City shall recognize the County as a financial sponsor in all
brochures, banners, posters, and other promotional material related to the Project.
4.5 Project Maintenance. The City shall be responsible for on -going capital
improvements to, and maintenance of, the Project and Park Property. The County makes
no commitment to support the Project or Park Property beyond what is provided for in
this Agreement and assumes no obligation for future support of the Project or Park
Property except as expressly set forth in this Agreement.
4.6 Availability to County Residents. The City shall make the Park Property
available to all County residents on the same terms as to residents of the City.
5. Invoicing and Payment.
5.1 Invoicing. Prior to December 31, 2015, the City shall submit to the County
an invoice requesting disbursement of the Matching Funds for the Project. The invoice
shall provide line item detail for materials, labor and overhead and include any
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE CITY OF EDMONDS
FOR PARK PROJECT FUNDING 3 of 9
Packet Page 89 of 155
documentation requested by the County, including but not limited to documentation as to
what amounts have been spent by the City on the Project.
5.2 Payment. Unless the County delivers to the City written notice disputing
the amount of a particular line item, within twenty (20) working days of receipt from the
City of a invoice properly submitted to the County pursuant to Section 5.1, the County
shall remit to the City an amount not to exceed Eighty Thousand and no/100 Dollars
($80,000.00).
5.3 No Overpayments. In the event that the Project is completed for less than
the combined total of the Matching Funds and the City's Financial Commitment, the
County shall remit to the City an amount of Matching Funds equal to the difference
between the City's Financial Commitment and the total cost of the Project. In no case
shall the City retain Matching Funds which it does not utilize in the Project or that it
utilizes in the Project without first exhausting the City's Financial Commitment. Should
an overpayment occur, the County shall give written notice to the City of the
overpayment, and within thirty (30) days of the notice of overpayment the City shall
return to the County the overpaid Matching Funds plus interest at the rate of twelve
percent (12%) per annum beginning thirty (30) days from the date of the notice of
overpayment.
5.4 Accounting. The City shall maintain a system of accounting and internal
controls which complies with generally accepted accounting principles and governmental
accounting and financial reporting standards in accordance with Chapter 40.14 RCW.
5.5 Recordkeeping_. The City shall maintain adequate records to support
billings. The records shall be maintained by the City for a period of five (5) years after
completion of this Agreement. The County, or any of its duly authorized representatives,
shall have access to books, documents, or papers and records of the City relating to this
Agreement for purposes of inspection, audit, or the making of excerpts or transcripts.
6. Independent Contractor. The City will perform all work associated with the
Project as an independent contractor and not as an agent, employee, or servant of the
County. The City shall be solely responsible for control, supervision, direction and
discipline of its personnel, who shall be employees and agents of the City and not the
County. The County shall only have the right to ensure performance.
7. Indemnification/Hold Harmless.
The City shall assume the risk of, be liable for, and pay all damage, loss, costs and
expense of any party arising out of the activities under this Agreement and all use of any
improvements it may place on the Property. The City shall hold harmless, indemnify and
defend the County, its officers, elected and appointed officials, employees and agents
from and against all claims, losses, lawsuits, actions, counsel fees, litigation costs,
expenses, damages, judgments, or decrees by reason of damage to any property or
business and/or any death, injury or disability to or of any person or party, including but
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE CITY OF EDMONDS
FOR PARK PROJECT FUNDING 4 of 9
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not limited to any employee, arising out of or suffered, directly or indirectly, by reason of
or in connection with the acquisition or use of the Park Property and this Agreement;
PROVIDED, that the above indemnification does not apply to those damages solely
caused by the negligence or willful misconduct of the County, its elected and appointed
officials, officers, employees or agents.
8. Liability Related to City Ordinances, Policies, Rules and Regulations.
In executing this Agreement, the County does not assume liability or
responsibility for or in any way release the City from any liability or responsibility which
arises in whole or in part from the existence or effect of City ordinances, policies, rules or
regulations. If any cause, claim, suit, action or administrative proceeding is commenced
in which the enforceability and/or validity of any such City ordinance, policy, rule or
regulation is at issue, the City shall defend the same at its sole expense and, if judgment
is entered or damages are awarded against the City, the County, or both, the City shall
satisfy the same, including all chargeable costs and reasonable attorney's fees.
9. Insurance.
The City shall procure and maintain for the duration of this Agreement, insurance
against claims for injuries to persons or damages to property which may arise from, or in
connection with exercise of the rights and privileges granted by this Agreement, by the
City, his agents, representatives, employees/subcontractors. The cost of such insurance
shall be paid by the City.
9.1 Minimum Scope and Limits of Insurance. General Liability: Insurance
Services Office Form No. CG 00 01 Ed. 11-88, covering COMMERCIAL GENERAL
LIABILITY with limits no less than $1,000,000 combined single limit per occurrence for
bodily injury, personal injury, and property damage.
9.2 Other Insurance Provisions. Coverage shall be written on an
"Occurrence" form. The insurance policies required in this Agreement are to contain or
be endorsed to contain the County, its officers, officials, employees, and agents as
additional insureds as respects liability arising out of activities performed by or on behalf
of the City in connection with this Agreement.
9.3 Verification of Coverage. The City shall furnish the County with
certificate(s) of insurance and endorsement(s) required by this Agreement.
10. Compliance with Laws.
In the performance of its obligations under this Agreement, each party shall
comply with all applicable federal, state, and local laws, rules and regulations.
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE CITY OF EDMONDS
FOR PARK PROJECT FUNDING 5 of 9
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11. Default and Remedies.
11.1 Default. If either the County or the City fails to perform any act or
obligation required to be performed by it hereunder, the other party shall deliver written
notice of such failure to the non -performing party. The non -performing party shall have
twenty (20) days after its receipt of such notice in which to correct its failure to perform
the act or obligation at issue, after which time it shall be in default ("Default") under this
Agreement; provided, however, that if the non-performance is of a type that could not
reasonably be cured within said twenty (20) day period, then the non -performing party
shall not be in Default if it commences cure within said twenty (20) day period and
thereafter diligently pursues cure to completion.
11.2 Remedies. In the event of a party's Default under this Agreement, then
after giving notice and an opportunity to cure pursuant to Section 11.1 above, the non -
Defaulting party shall have the right to exercise any or all rights and remedies available
to it in law or equity.
12. Early Termination.
12.1 30 Days' Notice. Except as provided in Sections 12.2 and 12.3 below,
either party may terminate this Agreement at any time, with or without cause, upon not
less than thirty (30) days advance written notice to the other party. The termination notice
shall specify the date on which the Agreement shall terminate.
12.2 Lack of Funding. This Agreement is contingent upon governmental
funding and local legislative appropriations. In the event that funding from any source is
withdrawn, reduced, limited, or not appropriated after the effective date of this
Agreement, this Agreement may be terminated by either party immediately by delivering
written notice to the other party. The termination notice shall specify the date on which
the Agreement shall terminate.
12.3 Termination for Breach. In the event that the City fails to complete the
Project by August 31, 2015, commits a Default as described in Section 11, or otherwise
fails to appropriate the funds necessary to complete the Project, the County may
terminate this Agreement immediately by delivering written notice to the City. Within
thirty (30) days of such early termination, the City shall return to the County all Matching
Funds previously disbursed from the County to the City for the Project plus interest at the
rate of twelve percent (12%) per annum beginning thirty (30) days from the date of early
termination.
13. Dispute Resolution.
In the event differences between the parties should arise over the terms and
conditions or the performance of this Agreement, the parties shall use their best efforts to
resolve those differences on an informal basis. If those differences cannot be resolved
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE CITY OF EDMONDS
FOR PARK PROJECT FUNDING 6 of 9
Packet Page 92 of 155
informally, the matter may be referred for mediation to a mediator mutually selected by
the parties. If mediation is not successful or if a party waives mediation, either of the
parties may institute legal action for specific performance of this Agreement or for
damages. The prevailing party in any legal action shall be entitled to a reasonable
attorneys' fee and court costs.
14. Notices.
All notices required to be given by any party to the other party under this
Agreement shall be in writing and shall be delivered either in person, by United States
mail, or by electronic mail (email) to the applicable Administrator or the Administrator's
designee. Notice delivered in person shall be deemed given when accepted by the
recipient. Notice by United States mail shall be deemed given as of the date the same is
deposited in the United States mail, postage prepaid, and addressed to the Administrator,
or their designee, at the addresses set forth in Section 3 of this Agreement. Notice
delivered by email shall be deemed given as of the date and time received by the
recipient.
15. Miscellaneous.
15.1 Entire Agreement; Amendment. This Agreement constitutes the entire
agreement between the parties regarding the subject matter hereof, and supersedes any
and all prior oral or written agreements between the parties regarding the subject matter
contained herein. This Agreement may not be modified or amended in any manner except
by a written document executed with the same formalities as required for this Agreement
and signed by the party against whom such modification is sought to be enforced.
15.2 Conflicts between Attachments and Text. Should any conflicts exist
between any attached exhibit or schedule and the text or main body of this Agreement,
the text or main body of this Agreement shall prevail.
15.3 Governing Law and Venue. This Agreement shall be governed by and
enforced in accordance with the laws of the State of Washington. The venue of any action
arising out of this Agreement shall be in the Superior Court of the State of Washington,
in and for Snohomish County. In the event that a lawsuit is instituted to enforce any
provision of this Agreement, the prevailing party shall be entitled to recover all costs of
such a lawsuit, including reasonable attorney's fees.
15.4 Interpretation. This Agreement and each of the terms and provisions of
it are deemed to have been explicitly negotiated by the parties, and the language in all
parts of this Agreement shall, in all cases, be construed according to its fair meaning and
not strictly for or against either of the parties hereto. The captions and headings in this
Agreement are used only for convenience and are not intended to affect the interpretation
of the provisions of this Agreement. This Agreement shall be construed so that wherever
applicable the use of the singular number shall include the plural number, and vice versa,
and the use of any gender shall be applicable to all genders.
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE CITY OF EDMONDS
FOR PARK PROJECT FUNDING 7 of 9
Packet Page 93 of 155
15.5 Severability. If any provision of this Agreement or the application
thereof to any person or circumstance shall, for any reason and to any extent, be found
invalid or unenforceable, the remainder of this Agreement and the application of that
provision to other persons or circumstances shall not be affected thereby, but shall instead
continue in full force and effect, to the extent permitted by law.
15.6 No Waiver. A party's forbearance or delay in exercising any right or
remedy with respect to a Default by the other party under this Agreement shall not
constitute a waiver of the Default at issue. Nor shall a waiver by either party of any
particular Default constitute a waiver of any other Default or any similar future Default.
15.7 No Assignment. This Agreement shall not be assigned, either in whole
or in part, by either party without the express written consent of the other party, which
may be granted or withheld in such party's sole discretion. Any attempt to assign this
Agreement in violation of the preceding sentence shall be null and void and shall
constitute a Default under this Agreement.
15.8 Warranty of Authority. Each of the signatories hereto warrants and
represents that he or she is competent and authorized to enter into this Agreement on
behalf of the party for whom he or she purports to sign this Agreement.
15.9 No Joint Venture. Nothing contained in this Agreement shall be
construed as creating any type or manner of partnership, joint venture or other joint
enterprise between the parties.
15.10 No Separate Entity Necessary The parties agree that no separate legal
or administrative entities are necessary to carry out this Agreement.
15.11 Ownership of Property. Except as expressly provided to the contrary in
this Agreement, any real or personal property used or acquired by either party in
connection with its performance under this Agreement will remain the sole property of
such party, and the other party shall have no interest therein.
15.12 No Third Party Beneficiaries. This Agreement and each and every
provision hereof is for the sole benefit of the City and the County. No other persons or
parties shall be deemed to have any rights in, under or to this Agreement.
15.13 Execution in Counterparts. This Agreement may be executed in two or
more counterparts, each of which shall constitute an original and all of which shall
constitute one and the same agreement.
[The remainder of this page is intentionally left blank.]
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the
date first above written.
COUNTY:
CITY:
Snohomish County, a political subdivision City of Edmonds, a Washington
of the State of Washington municipal corporation
Name: John Lovick
Title: County Executive
Approved as to Form:
Deputy Prosecuting Attorney
Name:
Title:
Approved as to Form:
City Attorney
[The remainder of this page is intentionally left blank.]
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE CITY OF EDMONDS
FOR PARK PROJECT FUNDING 9 of 9
Packet Page 95 of 155
AM-5914
City Council Committee Meetings
Meeting Date: 07/09/2013
Time: 10 Minutes
Submitted For: Council President Petso
Department: City Council
Committee: Public Safety, Personnel
Subject Title
Discussion: Edmonds City Code Chapter 2 Revisions.
Submitted By: Jana Spellman
Tyne:
Information
Information
3. A.
Recommendation
Review the latest draft revisions to certain chapter 2.10 ECC, deliberate, and give additional direction to the City Attorney.
Previous Council Action
In 2012, during the confirmation of Rob Chave as acting Development Services Director, it became clear that chapter 2.10
ECC did not adequately address the confirmation of acting directors and whether the City Council sought to confirm such
acting appointments. On March 6, 2012, the City Council requested that an amendment to chapter 2.10 ECC be sent to
committee for review and discussion. The City Council did not give clear direction about the amendments it wanted to see in
chapter 2.10 ECC.
On March 13, 2012, the Planning, Parks and Public Works committee considered proposed revisions to chapter 2.10 ECC. The
committee requested that the scope of the code update be extended beyond chapter 2.10 ECC. Additional revisions to a large
portion of Title 2 were brought to the committee for review during the April and May 2012 committee meetings.
The City Attorney is recommending that the revisions to Title 2 be considered in smaller chunks, perhaps one chapter at a
time. Hence, only revisions to chapter 2.10 ECC has been included in the council packet.
June 25, 2013 Council Meeting: The Council President pulled this item from the Agenda and referred it back to the July 9,
2013 Public Safety/Personnel Committee.
Narrative
The attached revisions to chapter 2.10 ECC are intended as a guide to discussion of possible revisions to this chapter.
One issue addressed in these revisions is the one that was initially in mind when the City Council referred this matter to
committee: the acting director issue. The attached revisions represent one possible approach to the confirmation of acting
directors, but the City Council has the authority to require confirmation even of acting directors if it chooses to do so.
ECC Chapter 2.10 Revisions
Inbox
City Clerk
Mayor
Finalize for Agenda
Form Started By: Jana Spellman
Final Approval Date: 07/03/2013
Attachments
Form Review
Reviewed By
Date
Sandy Chase
07/03/2013 10:22 AM
Dave Earling
07/03/2013 01:54 PM
Sandy Chase
07/03/2013 01:59 PM
Started On: 07/01/2013 09:00 AM
Packet Page 96 of 155
2.10.010
Chapter 2.10
CONFIRMATION AND DUTIES
OF CITY OFFICERS
Sections:
2.10.010 Confirmation process.
2.10.020 Assignment of duties.
2.10.030 Police chief.
2.10.040 Repealed.
2.10.050 References to director of community development.
2.10.060 Executive council assistant.
Xae5 10 2.10.070 Mayor's executive assistant.
2.10.010
Confirmation process.
A. Whenever a vacancy occurs in one of the positions listed in this section, the city
council w447Day review the specifications of that position and revise it as needed before the
vaeaney is acting to confirm a permanent appointment. Nothing in this subsection
shall be construed to prevent the city council from reviewingsuch uch specifications at other
times, but doing so will not have any effect on previously confirmed permanent
appointments.
B. The mayor or his/her designee will review all applications and determine the persons
with the highest qualifications. Any city council member, upon request to the mayor, may
review the applications received for the vacant position.
C. The mayor shall appoint, subject to city council confirmation, the positions of judge
shearing examiner. The hearing examiner may be removed from his/her position for
cause, as determined by the mayor. The judge may be removed fr-ofn his/her- offie
.
D. The mayor shall appoint, subject to council confirmation, the department director
positions. The city shall have the following department director positions: of -police chief,
ire—ehief,—community services and economic development director, .,,a,Rifl s*,..,tive
sey-vicesfinance director, development services director, parks, recreation, and cultural
services director, and public works director, and human dir-eeto The city council
shall interview the top three candidates for each position prior to the mayor's final selection,
PROVIDED that the city council may waive the three -interview requirement by motion and
may opt to interview as few as one candidate for any vacant position. The mayor's
appointments to all other employee positions shall not be subject to city council
confirmation.��279--� , '�° %
E. Notwithstanding the provisions of this chapter, the mayor shall have the authority to
qppoint, without city council confirmation, an acting director to any of the positions set
forth in subsection D, above, PROVIDED that any such acting directorship shall expire and
be deemed vacant six months after the date of the appointment. The city council shall be
,given written notice about any such acting appointments including the effective date of the
appointment. If the mayor finds it necessary to reappoint an acting director after the first six
month appointment has expired, any subsequent appointment shall be subject to city council
(Revised ) 2-
Packet Page 97 of 155
confirmation. Acting directors shall be compensation pursuant to applicable ordinances and
personnel policies regarding acting pU.
2.10.020
Assignment of duties.
The city council shall define the functions, powers and duties of the city's directors and
employees.The mayor shall direct, supervise, and be in charge of all directors and
employees in the performance of their functions, powers, and duties. Ddepartment directors
shall be responsible for carrying out all directives as assigned by the mayor, including, but
not limited to, planning and directing the activities and staff in their respective assigned
departments, supervising and evaluating the work processes and assigned staff, controlling
the financial integrity of the assigned -departmental budget, and insuring the delivery of
quality public services. All department directors shall serve at the pleasure of the mayor.
[Or-d. 3279 § 1, i�r
2.10.030
Police chief.
Pursuant to the authority of RCW 41.12.050(2), the position of police chief has been
removed exempted from civil service. The policechZef shall be appointed by mayor-
2.10.040
Fire chief-.
Repealed by 04 3762. . _ reserved
2.10.050
References to director of community development.
Wherever references are made in the Edmonds City Code, the Edmonds Community
Development Code or any ordinance of the city to the dir-eeter- of community development
director, said reference shall hereafter be construed to mean the development services
ao�_director or his/her designee. rn�279-§ 'TT°O°TWherever references are
made in the Edmonds City Code, the Edmonds Community Development Code, or any
ordinance of the city to the administrative services director, said reference shall hereafter be
construed to mean the finance director or his/her designee.
2.10.060
Executive council assistant to council.
The executive eouneil assistant to council shall be a contract employee hired on an annual
basis by the city council. The terms and conditions of employment for the executive eexneil
assistant to council as well as all benefits shall be governed by the provisions of the
contract. Depending on the exnerience level of the particular Berson servina in this role. the
prefix of "senior" may be added to the title. The contract shall provide for the delegation by
the mayor of the direction of this individual to the city council president. In the event that
the mayor elects in his or her discretion not to delegate that function, the ciycouncil
reserves the right to immediately eliminate the position. rnr.z79 § 1 19991.
Packet Page 98 of 155
2.10.070
2.10.070
Mayor's executive assistant.
The position of mayor's executive assistant shall be an at -will position with the executive
assistant serving at the pleasure of the mayor.
the annual sa4ar-y or-dinanee. The terms and conditions of employment as well as job duties
being set forth in a job description developed by the mayor with the concurrence of the city
council. [Or-d. 3279 § 1 1999].
(Revised ) 2-
Packet Page 99 of 155
AM-5924
3. B.
City Council Committee Meetings
Meeting Date: 07/09/2013
Time: 10 Minutes
Submitted By: Doug Fair
Department: Municipal Court
Committee: Public Safety, Personnel Type: Action
Information
Subject Title
Reinstating clerk position
Recommendation
Reinstate clerk position to full time.
Previous Council Action
Narrative
In 2012, before the hiring freeze was instituted, my staffing level was five clerks: four clerks were permanent employees and
one was a probationary employee. Unfortunately the probationary employee did not make it through the probation period
successfully. By the time it was determined that she would not be retained; the hiring freeze had been instituted.
We were able to keep a part-time position in lieu of filling the full-time probationary position. Luckily, during this time our
filings were significantly below our averages. Our filings had averaged between 7700 and 7900 per year for the years
2008-2011, inclusive. In 2012 the filings dropped to 6325. As you may recall, that drop in filings was as a result of a number
of injured officers in the traffic division of the police department.
Since early in 2013, the traffic division has been at full strength. Predictably, our filings have increased. We are now again on
pace to reach our historical averages. Through the end of April we have had 2,560 filings. This extrapolates to approximately
7700 filings for the year.
We have been using volunteer interns to help us meet the growing number of filings. However, they are not a substitute for a
dedicated employee. We have observed the staff working on their lunches and breaks. We have reminded them that this is
against our policies but they have indicated that they are unable to meet their workload unless they perform extra work. While
I am impressed with their phenomenal work ethic, we should not be placing any staff member in this type of untenable
position.
I am requesting approval to return my staffing level to the pre -hiring freeze level. The cost of this decision, including benefits,
is about $25,000-$30,000 on an annual basis. Currently there is money available in the Mayor's non -departmental budget to
cover this expense. Both the Mayor and HR approve of this decision.
Fiscal Year: 2013
Fiscal Impact
Revenue:
Expenditure: $15,000
Fiscal Impact•
The above figure is for the balance of 2013. Thereafter it will have an impact of $25,000430,000 per year.
Inbox Reviewed By
City Clerk Sandy Chase
Mayor Dave Earling
Finalize for Agenda Sandy Chase
Form Started By: Doug Fair
Form Review
Date
07/03/2013 11:26 AM
07/03/2013 11:33 AM
07/03/2013 12:02 PM
Started On: 07/03/2013 10:58 AM
Packet Page 100 of 155
Final Approval Date: 07/03/2013
Packet Page 101 of 155
AM-5911
City Council Committee Meetings
Meeting Date:
07/09/2013
Time:
10 Minutes
Submitted By:
Carrie Hite
Department:
Parks and Recreation
Committee:
Public Safety, Personnel Type:
Information
Subject Title
L & I Claims Management
Recommendation
Council review packet, discuss any concerns with staff.
Previous Council Action
Narrative
Please see memo in packet.
Attachments
L & I Claims Mana eg ment
Form Review
Inbox Reviewed By
City Clerk Sandy Chase
Mayor Dave Earling
Finalize for Agenda Sandy Chase
Form Started By: Carrie Hite
Final Approval Date: 07/03/2013
Information
Date
07/01/2013 09:20 AM
07/02/2013 11:10 AM
07/03/2013 11:27 AM
Started On: 06/28/2013 09:33 AM
3. C.
Packet Page 102 of 155
To: City Council
From: Carrie Hite, Reporting Director for HR
Mary Ann Hardie, HR Manager
Date: June 28, 2013
Re: L & I Claims Management
Background:
The HR department has been reviewing the City's worker's compensation (L & 1) program as a continued
part of risk management from a safety (safe work practices &injury claims prevention) and a loss control
(minimization of cost) perspective. As part of this process, the HR department has been looking at the
internal and external claims management process options. The HR department has also been working on
compiling the comprehensive City's Accident Prevention Plan (APP) in coordination with the City's Safety
& Wellness Committee. This plan, which focuses on safety and accident prevention, will be an important
component of the worker's compensation program. It is estimated that a rough draft of this plan will be
completed by the end of the year and a final draft issued in early 2014.
Overview
The City is state insured and currently has approximately 194 full time employees as well as 75 other
worker's compensation coverage eligible positions such as: elected officials, part time,
seasonal/temporary employees and volunteers. The City pays L & I premiums based on our experience
modification factor which is determined by the number of claims and the costs (L & I has paid out)
associated with those claims. Our current experience modification factor is 1.40. Last year ( 2012) the
City's L & I premium was $402,000.
Historically, from 2004 — 2009, prior to the 55 Fire Department employees transferring to FD 1 on
1/1/10, the City averaged a total of 33 L & I recordable claims per year with a total average cost of
$372,517 per year. For the last three years (2010 — 2012), the City has averaged around 22 claims per
year for a total average claims cost (not including L & I premiums) of $243,090.70 per year. As the
claims are higher, so is the premium cost to L & I.
While there has been a reduction in the number of claims and the costs associated with the claims
through less claims filed, close internal claims management of open claims, and a reduction of staffing
levels (with the transfer of the Fire Department employees), the City still faces continued premium
increases based on our experience modification factor and the potential risk of costly L & I claims. This
is especially evident in those departments where there is an inherently greater exposure to workplace
hazards (public safety, public works and parks and recreation). These L & I claims are not only
unpleasant for the employee and can have lasting effects, but they also impact productivity and can be
difficult for morale. For example, in 2007, one work related back injury claim in one department alone
cost a total of $207,429.03 (this claimant is no longer employed at the City).
Additionally, the city has an aging workforce, with an average age of 48, and the types of injury claims
that occur over a period of time are increasing (such as repetitive injuries, musculoskeletal disorders and
occupational work diseases). These types of claims and the normal strains, sprains and tears at an older
age may make for a longer recovery period as well. From 2004 — 2009, the City had a total of 8
occupational work disease claims (which occurred over a period of time); from 2010-2012, the City had a
total of 5 occupational work disease claims. Additionally, while there has been a lowering of the number
of claims, there has been a steady average in the total days of lost time (time loss) from work and light
Packet Page 103 of 155
duty worked due recovery periods from the injuries. From 2004 — 2009, the City averaged 545 days of
time loss and 49.5 days of light duty worked; from 2010-2012, the City averaged 628 days of time loss
and 83 days of light duty worked.
The HR department has researched the various options to manage claims better, thus lowering the cost
of the City's premiums, increasing workplace safety, and staff morale. Following are the options, and a
staff recommendation about next steps.
Options:
1. Continue as is, relying on State program.
Historically, from 2004 — 2009, prior to the 55 Fire Department employees transferring to FD 1 on
1/1/10, the City averaged a total of 33 L & I recordable claims per year with a total average cost of
$372,517 per year. For the last three years (2010 — 2012), the City has averaged around 22 claims per
year for a total average claims cost (not including L & I premiums) of $243,090.70 per year. Our current
premium cost is approximately $400,000 per year.
2. Rejoin AWC retro group
In 2004, the City joined the Association of Washington Cities' (AWC) retro group program which
coordinates with the City's worker's compensation program (this is the only retro program the City can
participate in) to improve our L & I premium costs and manage our claims costs. The retro group
provides claims management assistance for service (often membership) fees as well as providing
accident prevention training and a potential for a refund of the L & I premium paid. The AWC retro
group is comprised of a number of other AWC cities and counties, with all claims being "pooled"
together. These types of retro groups may offer a better refund potential because they have a larger
premium total and the risk is spread out with the pooling of entities. Conversely, however, if the City
has a bad claim year and/or others in the retro group have bad claim years, there is a certain amount of
risk for ending up with an assessment (paying more premiums). In 2005, the City received an
assessment from AWC for 2004 premiums for $52,525. The City discontinued participating in the AWC
retro group after that year. In reviewing whether or not rejoining the AWC retro pool may be of a
benefit to the City, the refund/assessment information (available) for 2005 — 2011 for the AWC retro
group was reviewed. It appears that AWC's retro refund has declined during this period from 13% in
2005 to 2% in 2011. Also, new L & I standards for retro groups recently enacted will likely make it far
more challenging for retro group participants to meet goals and see continued refunds of premiums.
3. Hire a third party to manage claims.
Our LEOFF 1 medical insurance and our Standard Life Insurance program broker, Alliant put us in touch
with a third party worker's compensation claims administrator, Penser North America, Inc. ("Penser") to
analyze our claims data history and to provide information on what services they could provide to the
City to achieve possible cost savings with our worker's compensation program. Penser is a very well-
known claim administration/risk management/consulting company that has been in the self-
insurance/state-insurance claims administration, group retro program, loss control, education/training,
property & casualty and unemployment insurance services for over 40 years. They have been successful
in achieving good costs savings and claims management through their third party administration
services for worker's compensation programs for many other public and private sector organizations.
Penser comes well -recommended for their worker's compensation claims administration services from:
Pierce County, Benton County, Lewis County, City of Puyallup and the City of Redmond.
Packet Page 104 of 155
Based upon Penser's analysis of the City's claims history, Penser's goal would be to drop our hourly rates
by approximately 47%, which could, over the course of the next three years, have potential savings of
$140,000 annually as follows:
• 2013- 2015 —The City's currently experience modification factor is currently 1.40. Penser
estimates a reduction of the experience modification factor to a 1.00 using their services (this
would likely be a two-step drop, and will be helped if the Penser and the City can begin working
the claims immediately). By reducing the modification factor to a 1.00 this would lower the
City's L & I premium to about $289,000. This would save the City approximately $114,749 per
year in premium to the State.
2016 — An estimated additional decrease of .10 in the experience modification factor to
.90. This would save the city around another $29,000.
• Going forward, it is anticipated that Penser would be working to maintain the City's experience
modification factor at around .90 or lower giving the city at least an annual reduction/ savings in
premium dollars of around $143,749. This is a savings that would occur each year.
Unlike the retro group, Penser would be the initial point of contact for injured employees with worker's
compensation claims. With some of the more challenging claims, this serves as an added benefit for the
City in that Penser handles the direct interactions with the employee on the claim. Penser also provides
training to managers and supervisors on proper accident investigations, safety analysis of work
locations, direct claims management assistance with employees and will interface directly with the City
to quickly open and close L & I claims and to assist employees in early return to work (to help lower the
actual claims costs). Penser has a vocational rehabilitation counselor service provider (Bock Consulting)
that they contract with that has the expertise to work with the challenging claims and the longer
Penser's cost for services is 3% of the City's L & I premiums paid to L & I, billed each quarter at the end
of the quarter. At the City's current size, the fee would be approximately $3,000 per quarter (with a
one-time set up fee of $750). As the City's premiums go down, this rate would decrease as well.
This first year, the total annual payment for service to Penser would be approximately $12,000, with
significant potential savings in the City's L & I premiums.
Next Steps
In consultation with the Mayor and review by the Finance Director, the administration would like to
proceed with Option 3, hiring a third party claims management group. This is in the budgetary and
contractual authority of the Mayor. This discussion with Council is to query any concerns in proceeding
forward.
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AM-5915
City Council Committee Meetings
Meeting Date: 07/09/2013
Time: 30 Minutes
Submitted For: Councilmember Bloom
Department: City Council
Committee: Public Safety, Personnel
Subject Title
Discussion regarding Code of Ethics.
Recommendation
Submitted By. Jana Spellman
Tyne:
Information
Information
3. D.
Previous Council Action
At the 2012 Council retreat, Council made this subject a priority for 2012 (Attachment 1: 2012 Retreat Minutes).
This agenda items was discussed during the Public Safety and Personnel Committee on April 10, 2012 (Attachment 2: 4-10-12
Minutes).
This item was discussed at the 2013 Council Retreat (Attachment 5: February 2, 2013 Council Minutes).
This agenda item was discussed during the March 12, 2013 Public Safety and Personnel Committee (Attachment 7: March 12,
2013 PS/P Committee Minutes.)
April 9, 2013 PS/P Committee: The Committee took the following action:
E. Code of Ethics
The Bainbridge Island Code of Ethics will be used as the framework for our policy.
Councilmember Peterson will email passages from other code of ethics that he thinks
should be considered for inclusion. The City Attorney will be asked to draft a policy for
Council review. Council will also discuss forming an Ethics Board
Narrative
The City Attorney has recommended that the Personal and Public Safety Committee bring our choice of ethics policy or
policies to work from, any additions, excerpts from other policies, and a list of talking points, to a Council work session. The
Committee will outline the framework for the Council work session discussion.
In addition we will discuss process for dismissal of board/commission members. Discussing both issues at committee will
allow us to clarify the overlapping and separate issues involved, and identify what could be included in an ethics policy for
elected and appointed government officials
We will be reviewing code of ethics from the following cities found at:
Lynnwood: Attachment 6
Kirkland: Attachment 8
Bainbridge Island Ethics Board:
htW://www.ci.bainbridge-ist.wa.us/ethics board.aspx
Bellevue:
Packet Page 106 of 155
htW://www.bellevuewa.izov/Ordinances/Ord-6110.12d
Attachments
Attach 1 Feb -03-12 A1212roved_City Council_ Retreat Minutes
Attach 2 Al2ril-10-12 Public Safety. Personnel Committee
Attach 3 - Exerpt from 2012 FINAL Edmonds Personnel Policies
Attach 4 - Ord 3689 Conflict of Interest
Attach 5: Draft Feb 2 2013 Council Retreat Minutes
Attach 6 -City of Lynnwood Code of Ethics
Atttach 7 - 3-12-13 PS/P Committee Minutes
Attach 8: Kirkland Code of Ethics
Inbox Reviewed By
City Clerk Sandy Chase
Mayor Dave Earling
Finalize for Agenda Sandy Chase
Form Started By: Jana Spellman
Final Approval Date: 07/03/2013
Form Review
Date
07/03/2013 10:22 AM
07/03/2013 11:36 AM
07/03/2013 12:02 PM
Started On: 07/01/2013 09:20 AM
Packet Page 107 of 155
before the Council is first a committee meeting or work session. Issues that have a financial impact will be
discussed at a work session rather than just by the Finance Committee.
It was the consensus of the Council to change the name of the Community Services/Development Services
Committee to the Public Works, Parks and Planning Committees.
• Mission Statements
Committees will determine whether to develop a mission statement. Councilmembers Buckshnis and Yamamoto
will develop a mission statement for the Finance Committee.
• Clarify the Public Safety/Human Resources Committee
It was the consensus of the Council to change the name of the Public Safety/Human Resources to Committee to
the Public Safety and Personnel Committee.
• Community Outreach, Tree Board
Council President Peterson explained there has been a proposal to restart the Community Outreach Committee.
Councilmember Plunkett recalled the Community Outreach Committee was discontinued after 3 years; no new
methods of communicating were identified. Mayor Earling commented on the potential for an electronic
newsletter.
Discussion followed regarding whether to form a code rewrite committee so that the code rewrite is Council and
citizen driven, technical expertise required for the code rewrite, having staff make periodic presentations at
Council work sessions regarding the rewrite, the proposal by staff to restructure the code, providing opportunity
for citizen comment but having professionals assemble the changes, citizen knowledge that could benefit the
process, concern with citizens participating for their own benefit or at least that perception, proposal to have
user groups test the model, ability for any citizen to identify code conflicts regardless of whether there is a
committee structure, and asking staff whether forming a committee in the future could be helpful.
The Council agreed to seek feedback from Planning Manager Rob Chave and Building Official Leonard
Yarberry regarding forming a code rewrite committee and schedule further discussion on a work session agenda.
Council President Peterson suggested enhancing the Council portion of the website with more updates, etc. and
working with the Mayor on an electronic newsletter and then consider whether a Community Outreach
Committee is needed. It was the consensus of the Council to add a Council liaison to the Tree Board and to
make it a paid committee position.
0 Ethics
Council President Peterson recalled there has been discussion about developing a code of ethics for
Councilmembers. Councilmembers Fraley-Monillas, Bloom and Petso offered to serve on an ad hoc committee
that would review other cities' codes and present a draft to the Council.
• Miscellaneous
Mr. Taraday explained a special meeting notice must be issued for Tuesday committee meetings that begin at
6:00 p.m. If the Council wished to continue holding committee meetings at 6:00 p.m., he suggested revising the
code to reflect that start time.
Edmonds City Council Retreat Draft Minutes
February 2-3, 2011
Page 17
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PUBLIC SAFETY/PERSONNEL COMMITTEE
MEETING MINUTES
April 10, 2012
Committee members present: Council Member K. Michael Plunkett
Council Member Joan Bloom
Others present: HR Manager Mary Ann Hardie
Citizen Don Hall
Council Member Plunkett called the meeting to order at 7:19 pm.
DISCUSSION ON CODE OF ETHICS (RELATING TO COUNCIL MEMBERS)
Council Member Michael Plunkett opened the discussion by stating it was unclear as to what action/direction
should be taken at this point with regard to this as Council had not given any specific direction regarding this
topic although one or some council member(s) may have wanted to discuss this further. Council Member Joan
Bloom stated that she had reviewed the City of Kirkland's Code of Ethics and the Mountlake Terrace Code of
Ethics and there were some concerns that she had with using a code of ethics similar to theirs.
Council Member Bloom further stated that she was not aware that there was a code of ethics for Council
Members. HR Manager Mary Ann Hardie affirmed this. Council Member Bloom stated that she would like to
build a policy regarding a code of ethics and that this process needs to move forward. Council Member
Plunkett stated that he was willing to discuss this topic since it was on the agenda, but that that he may not be
interested in moving this forward [for Council consideration].
Ms. Hardie stated that she had discussed this HR Committee subject with Carrie Hite (Parks, Recreation &
Cultural Services Director) prior to the meeting and that they both agreed that HR would likely not be the best
(nor most appropriate) committee for this forum. Additionally, while HR had provided samples of codes of
ethics from other cities it would seem that the City Attorney and/or the City Clerk's Office [or Council] may be
more appropriate for this process. Ms. Hardie also emphasized that HR was willing to continue to provide
information as needed to the committee to assist with the process, but that this was not a [specific to] HR
function since it did not pertain to employee related policies.
There was some discussion that followed by the committee about what the process would be to create a code
of ethics policy for Council members, creating a committee for this and whether or not the HR Committee was
the appropriate committee for the discussion.
Council Member Plunkett emphasized his concern about the subjectivity of some of the other policies from
other cities and that [while the City may not have a specific code of ethics for Council Members] there are state
laws that Council Members must follow. Council Member Bloom stated that she understood Council Member
Plunkett's concerns but that due to the expressed interest/concern from the citizens about the possible need
for this policy, she felt it was important for: 1) The City of Edmonds to have this policy; 2) this information to be
available to citizens (as well as being part of transparency of information and citizen participation); and 3) there
to be continued work toward the creation of such a policy. Council Member Plunkett stated that he would like to
make this information easier for citizens to access.
Council Member Bloom stated that since there does not usually appear to be a large agenda for the HR
Committee, that the work on this code of ethics policy could be done at this committee and that the Cities of
Kirkland, Mountlake Terrace and another city may be reviewed for further policy consideration. Council
Member Plunkett agreed that this could be kept on the HR Committee Meeting agenda and that further review
of the policy will occur at the next meeting.
Packet Page 109 of 155
PUBLIC COMMENT PERIOD
Citizen Don Hall stated that he agreed with Council Member Plunkett that some of the code of ethics policies from
other cities that he had come across did appear to be too subjective. Citizen Hall further stated that he became
more interested in this topic of discussion after it was discovered that Council Members were not considered to be
employees of the City and are not held to the same City Personnel Policy standards although [perhaps] they should
be. This process will likely require a lot of "hands on" work and will be a difficult process.
The meeting adjourned at 7:44 pm
2
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CHAPTER X
EMPLOYEE RESPONSIBILITIES AND CODE OF ETHICS
10.1 GENERAL CODE OF CONDUCT The City's primary function is to provide
service to the citizens of Edmonds. To achieve that goal, all employees are expected to
treat the public as their most valued customer. All employees are expected to serve the
public in a professional manner, which is courteous, efficient and helpful. Employees
must maintain a clean and neat appearance appropriate to their work assignment, as
determined by their position and department head.
Since the proper working relationship between employees and the City depends on
each employee's on -going job performance, professional conduct and behavior, the City
has established certain minimum standards of personal and professional conduct.
Among the City's expectations are: tact and courtesy towards the public and fellow
employees; adherence to City policies, procedures, safety rules and safe work
practices; compliance with directions from supervisors; preserving and protecting the
City's equipment, grounds, facilities and resources; and providing orderly and cost
efficient services to its citizens. In addition, all persons representing the City of
Edmonds are expected to conduct business in the following manner:
• All persons, representing the City of Edmonds, shall conduct business in a
professional manner, respecting all citizens' rights, and showing courtesy to all.
• Their actions shall be conducted within compliance of the laws and regulations
governing the City's actions, including but not limited to RCW Title 42.
• City representatives are expected to conduct business in an open manner.
• They shall not engage in any conduct which would reflect unfavorably upon City
government or any of the services it provides.
• They must avoid any action which might result in or create the impression of
using their position for private gain, giving preferential treatment or privileged
information to any person, or losing impartiality in conducting the City's business.
10.2 OUTSIDE EMPLOYMENT AND CONFLICTS OF INTEREST Employees
shall not, directly or indirectly, engage in any outside employment or financial interest
which may conflict, in the City's opinion, with the best interests of the City or interfere
with the employee's ability to perform his/her assigned City job. Examples include, but
are not limited to, outside employment which:
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(1) prevents the employee from being available for work beyond normal
working hours, such as emergencies or peak work periods, when such
availability is a regular part of the employee's job;
(2) is conducted during the employee's work hours;
(3) utilizes City telephones, computers, supplies, credit, or any other
resources, facilities or equipment;
(4) is employed with a firm which has contracts with or does business with the
City; or
(5) may reasonably be perceived by members of the public as a conflict of
interest or otherwise discredits public service.
10.3 REPORTING IMPROPER GOVERNMENT ACTION In compliance with the
Local Government Employee Whistleblower Protection Act, RCW 42.41.050, this policy
is created to encourage employees to disclose any improper governmental action taken
by city officials or employees without fear of retaliation. This policy also safeguards
legitimate employer interests by encouraging complaints to be made first to the City,
with a process provided for speedy dispute resolution.
Key Definitions:
Improper Governmental Action is any action by a city officer or employee that is:
(1) undertaken in the performance
duties, whether or not the action
employment, and
of the official's or employee's official
is within the scope of the employee's
(2) in violation of any federal, state or local law or rule, is an abuse of
authority, is of substantial and specific danger to the public health or
safety, or is a gross waste of public funds.
(3) "improper governmental action" does not include personnel actions (hiring,
firing, complaints, promotions, reassignment, for example). In addition,
employees are not free to disclose matters that would affect a person's
right to legally protected confidential communications.
City employees who become aware of improper governmental action should follow this
procedure:
• Bring the matter to the attention of his/her supervisor, if non-involved, in writing,
stating in detail the basis for the employee's belief that an improper action has
occurred. This should be done as soon as the employee becomes aware of the
improper action.
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• Where the employee believes the improper action involves their supervisor, the
employee may raise the issue directly with Human Resources, their Department
Director or the Mayor. Where the employee believes the improper action involves
the Mayor, the employee may raise the issue with Human Resources or the City
Attorney.
• The Mayor or his/her designee, as the case may be, shall promptly investigate the
report of improper government action. After the investigation is completed (within
thirty (30) days of the employee's report), the employee shall be advised of the
results of the investigation, except that personnel actions taken as a result of the
investigation may be kept confidential.
An employee who fails to make a good faith effort to follow this policy shall not be
entitled to the protection of this policy against retaliation, pursuant to RCW 42.41.030.
In the case of an emergency, where the employee believes that damage to persons or
property may result if action is not taken immediately, the employee may bypass the
above procedure and report the improper action directly to the appropriate government
agency responsible for investigating the improper action. For the purposes of this
section, an emergency is a circumstance that if not immediately changed may cause
damage to persons or property.
Employees may report information about improper governmental action directly to an
outside agency if the employee reasonably believes that an adequate investigation was
not undertaken by the City to determine whether an improper government action
occurred, or that insufficient action was taken by the City to address the improper action
or that for other reasons the improper action is likely to recur. Outside agencies to
which reports may be directed include:
Snohomish County Prosecuting Attorney
M/S 504
Everett, WA 98201
(425)388-3333
Washington State Attorney General
1125 Washington Street SE
P.O. Box 40100
Olympia, WA 98504
(360)753-6200
Washington State Auditor
Capital Campus
P.O. Box 40021
Olympia, WA 98504
(360)902-0370
If the above -listed agencies do not appear to appropriate in light of the nature of the
improper action to be reported, contact information for other state and county agencies
may be obtained via the following link: http://access.wa.gov/agency/agency.aspx. It is
unlawful for a local government to take retaliatory action because an employee, in good
faith, provided information that improper government action occurred. Retaliatory
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Action is any material adverse change in the terms and conditions of an employee's
employment. Employees who believe they have been retaliated against for reporting an
improper government action should follow this procedure:
Procedure for Seeking Relief against Retaliation:
(1) Employees must provide a written complaint to the supervisor within thirty
(30) days of the occurrence of the alleged retaliatory action. If the
supervisor is involved, the notice should go to the Mayor. If the Mayor is
involved, the notice should go to the City Attorney. The written charge
shall specify the alleged retaliatory action and the relief requested.
(2) The Mayor or his/her designee, as the case may be, shall investigate the
complaint and respond in writing within thirty (30) days of receipt of the
written charge. Additional time to respond may be necessary depending
on the nature and complexity of the complaint.
(3) After receiving the City's response, the employee may request a hearing
before a state administrative law judges (ALJ) to establish that a
retaliatory action occurred and to obtain appropriate relief under the law.
The request for hearing must be delivered within the earlier of either
fifteen (15) days of receipt of the City's response to the charge of
retaliatory action or forty-five (45) days of receipt of the charge of
retaliation to the Mayor for response.
(4) Within five (5) working days of receipt of a request for hearing the City
shall apply to the State Office of Administrative Hearing's for an
adjudicative proceeding before an administrative law judge.
Office of Administrative Hearings
PO Box 42488
Olympia, WA 98504-2488
360.407.2700
800.558.4857
360.664.8721 Fax
(5) At the hearing, the employee must prove that a retaliatory action occurred
by a preponderance of the evidence in the hearing. The ALJ will issue a
final decision not later than forty-five (45) days after the date of the
request for hearing, unless an extension is granted.
The Mayor or designee is responsible for implementing these policies and procedures.
This includes posting the policy on the City bulletin board, making the policy available to
any employee upon request, and providing the policy to all newly hired employees.
Officers, managers and supervisors are responsible for ensuring the procedures are
fully implemented within their areas of responsibility.
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Violations of this policy and these procedures may result in appropriate disciplinary
action, up to and including dismissal.
10.4 POLITICAL ACTIVITIES City employees may participate in political or partisan
activities of their choosing provided that City resources and property are not utilized,
and the activity does not adversely affect the responsibilities of the employees in their
positions. Employees may not campaign on City time or in a City uniform or while
representing the City in any way. Employees may not allow others to use City facilities
or funds for political activities without a paid rental agreement.
Any City employee who meets with or may be observed by the public or otherwise
represents the City to the public, while performing his/her regular duties, may not wear
or display any button, badge or sticker relevant to any candidate or ballot issue during
working hours. Employees shall not solicit, on City property or City time, for a
contribution for a partisan political cause.
Except as noted in this policy, City employees are otherwise free to fully exercise their
constitutional First Amendment rights.
10.5 NO SMOKING POLICY The City maintains a smoke -free workplace. No
smoking of tobacco products or electronic smoking devices is permitted anywhere in the
City's buildings or vehicles, and offices or other facilities rented or leased by the City. If
an employee chooses to smoke, it must be done outside at least 25 feet from
entrances, exits, windows that open, and ventilation air intakes.
10.6 PERSONAL POSSESSIONS AND ELECTRONIC COMMUNICATIONS
The City cannot assume responsibility for any theft or damage to the personal
belongings of City employees. Therefore, the City requests that employees avoid
bringing valuable personal articles to work. Employees are solely responsible for
ensuring that their personal belongings are secure while at work. Employees should
have no expectation of privacy as to any items or information generated/stored on City
systems. Employees are advised that work -related searches of an employee's work
area, workspace, computer and electronic mail on the City's property may be conducted
without advance notice. The City reserves the right to search employee desks, lockers
and personal belongings brought onto City premises if necessary. Employees who do
not consent to inspections may be subject to discipline, up to and including immediate
termination.
Please see Attachment A - INFORMATION SERVICES - ACCEPTABLE USE POLICY -
for guidelines on use of City computers.
10.7 USE OF TELEPHONES AND CITY VEHICLES Use of City phones and
City cellular phones for local personal phone calls and text messaging should be kept to
a minimum; long distance personal use is prohibited. Other City equipment, including
vehicles, should be used by employees for City business only, unless otherwise
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approved by the Department Director. Employees' misuse of City services, telephones,
vehicles, equipment or supplies can result in disciplinary action up to and including
termination. The City reminds employees that Washington state law restricts the use of
cell phones and PDA's while driving. Employees must comply with applicable laws
while engaging in work for the City.
10.8 BULLETIN BOARDS Information of special interest to all employees is
posted regularly on the City bulletin boards. Employees may not post any information
on these bulletin boards without the authorization of the Department Head.
10.9 MEDIA RELATIONS The Mayor or designated department heads shall be
responsible for all official contacts with the news media during working hours, including
answering of questions from the media. The Mayor or department head may designate
specific employees to give out procedural, factual or historical information on particular
subjects.
10.10 USE OF SAFETY BELTS Per Washington law, anyone operating or riding in
City vehicles must wear seat belts at all times.
10.11 DRIVER'S LICENSE REQUIREMENTS As part of the requirements for
certain specific City positions, an employee may be required to hold a valid Washington
State Driver's license and/or a Commercial Driver's License (CDL). If an employee fails
his or her CDL physical examination or the license is revoked, suspended or lost, or is
in any other way not current, valid, and in the employee's possession, the employee
shall promptly notify his/her department head and will be immediately suspended from
driving duties. The employee may not resume driving until proof of a valid, current
license is provided to his/her department head. Depending on the duration of license
suspension, revocation or other inability to drive, an employee may be subject to
disciplinary action, up to and including termination. Failure on the part of an employee
to notify their department director of the revocation, suspension, or loss of driving
privileges may subject the employee to disciplinary action, up to and including
termination.
10.12 SOLICITATIONS Most forms of selling and solicitations are inappropriate in
the workplace. They can be an intrusion on employees and citizens and may present a
risk to employee safety or to the security of City or employee property. The following
limitations apply:
Persons not employed by the City may not solicit, survey, petition, or distribute literature
on our premises at any time. This includes persons soliciting for charities,
salespersons, questionnaire surveyors, labor union organizers, or any other solicitor or
distributor. Exceptions to this rule may be made in special circumstances where the
City determines that an exception would serve the best interests of the organization and
our employees. An example of an exception might be the United Way campaign or a
similar, community -based fund raising effort.
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Employees may not solicit for any purpose during work time. Reasonable forms of
solicitation are permitted during non -work time, such as before or after work or during
meal or break periods. Soliciting employees who are on non -work time may not solicit
other employees who are on work time. Employees may not distribute literature for any
purpose during work time or in work areas, or through the City's electronic systems.
The employee lunchroom is considered a non -work area under this policy.
10.13 USE OF CITY CREDIT Unless otherwise authorized by City policy or
specifically authorized by the Mayor, no City employee is authorized to commit the City
to any contractual agreement, especially an agreement that lends the City's credit in
any way. Employees are prohibited from conducting personal business with companies
in any way which improperly implies the employee is acting as an agent of the City.
10.14 SUBSTANCE ABUSE The City's philosophy on substance abuse has two
focuses: (1) a concern for the well being of the employee and (2) a concern for the
safety of other employees and members of the public.
As part of our employee assistance program, we encourage employees who are
concerned about their alcohol or drug use to seek counseling, treatment and
rehabilitation. Although the decision to seek diagnosis and accept treatment is
completely voluntary, the City is fully committed to helping employees who voluntarily
seek assistance to overcome substance abuse problems. In most cases, the expense
of treatment may be fully or partially covered by the City's benefit program. Please see
the EAP counselor for more information. In recognition of the sensitive nature of these
matters, all discussions will be kept confidential. Employers who seek advice or
treatment will not be subject to retaliation or discrimination.
Although the City is concerned with rehabilitation, it must be understood that disciplinary
action may be taken when an employee's job performance is impaired because he/she
is under the influence of drugs or alcohol on the job. The City may discipline or
terminate an employee possessing, consuming, selling or using alcohol, or controlled
substances (other than legally prescribed) during work hours or on City premises,
including break times and meal periods. The City may also discipline or terminate an
employee who reports for duty or works under the influence of alcohol or controlled
substances. Employees may also not report for work when their performance is
impaired by the use of prescribed or over-the-counter medications.
The City reserves the right to search employee work areas, offices, desks, filing
cabinets etc. to ensure compliance with this policy. Employees shall have no
expectation of privacy in such areas.
Any employee who is convicted of a criminal drug violation in the workplace must notify
the organization in writing within five calendar days of the conviction. The organization
will take appropriate action within 30 days of notification. Federal contracting agencies
will be notified when appropriate.
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Testing: Certain employees of the City, including those who must possess CDLs or
who have safety sensitive positions, are subject to random drug and alcohol testing.
Any employee may also be required to submit to alcohol or controlled substance testing
when the City has reasonable suspicion that the employee is under the influence of
controlled substances or alcohol. Refusal to submit to testing, when requested, may
result in immediate disciplinary action, including termination. The City may also choose
to pursue criminal charges, if violations of law are suspected.
The City has adopted Drug and Alcohol Testing Policies and Procedures, which more
specifically describe the City's substance abuse policy, and these are incorporated
herein by reference as Appendix B.
Z1
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0006.90000
BFP:
5/21/08
ORDINANCE NO.3689
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING THE PROVISIONS OF TITLE 3
ECC, REVENUE AND FINANCE, TO ADD A NEW CHAPTER
3.70 ECC, CONFLICT OF INTEREST, REGARDING
CONTRACTS WITH FORMER EMPLOYEES; PROVIDING
FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE
DATE.
WHEREAS, the city has contracted for professional services with firms that have
hired former city employees; and
WHEREAS, Chapters 42.20 and 42.23 RCW, which regulates conflict of interest
in municipal contracting, does not specifically address dealings with former employees; and
WHEREAS, the City Council finds it to be in the best interest of the city to adopt
regulations establishing criteria for contracting with former employees or firms that hire former
employees; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO
ORDAIN AS FOLLOWS:
Section 1. A new Chapter 3.70 ECC, Conflict of Interest., is hereby adopted in
Title 3 ECC, Revenue and Finance., to read as follows:
Chapter 3.70
CONFLICT OF INTEREST
3.70.000 Definitions.
3.70.010 Restrictions on future employment of city
employees.
3.70.020 Disclosure of Privileged, Confidential, or
Proprietary Information.
{SFP696127.DOC;1/00006.900000/} - 1 -
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3.70.030 Exemption.
3.70.040 Penalties.
3.70.000 Definitions.
The definition of words used in Chapter 3.70 ECC shall be
consistent with the definitions, context and usage of the terms in
Chapter 42.23 RCW, and their interpretation by Washington
Courts.
3.70.010 Restrictions on future employment of city
employees.
No former city official, officer or employee may, within a
period of one year from the date of termination or city
employment, accept employment or receive compensation
from an employer if:
(a) The former city official, officer or employee, during the two
years immediately preceding termination of city employment,
was engaged in the negotiation or administration of one or
more contracts on behalf of the city with that employer and
was in a position to make discretionary decisions affecting the
outcome of such negotiation or the nature of such
administration; and
(b) Such a contract or contracts have a total value of more than
ten thousand dollars; and
(c) The duties of the employment with the employer or the
activities for which the compensation would be received
include fulfilling or implementing, in whole or in part, the
provisions of such a contract or contracts or include the
supervision or control of actions taken to fulfill or implement,
in whole or in part, the provisions of such a contract or
contracts. This session shall not be construed to prohibit a city
elected or appointed official or a city employee from accepting
employment with a city employee organization.
2. No former city official, officer or employee may, within a
period of one year following the termination of city
employment, have a direct or indirect beneficial interest in a
contract or grant that was expressly authorized or funded by
specific legislative or executive action in which the former city
official, officer or employee participated.
{BFP696127.DOQ1/00006.900000/} - 2 -
Packet Page 120 of 155
3. No former city official, officer or employee may, within a
period of one year following the termination of city
employment, represent any person before any city board, body,
agency, department, committee, examiner, adjustor, or
commission regarding a specific project the former official or
employee worked on, and was in a position to make
discretionary decisions or recommendations, during his/her
term of service or employment unless:
(a) The former city official, officer or employee receives no
compensation for representing that person; or
(b) The specific project was a legislative issue; or
(c) The matter involved in the representation by the former city
official, officer or employee directly affects properties owned
by the former city official, officer or employee.
4. Any elected or appointed official having the power to perform
an official act or action shall, for a period of one year after the
termination of his or her employment or term of service, refrain
from lobbying the city department, agency, elected body,
commission, or board on which they last served unless:
(a) The former city elected or appointed official is receiving no
compensation for such lobbying; or
(b) The matter being lobbied directly affects properties owned
by the former elected or appointed official.
3.70.020 Disclosure of Privileged, Confidential, or
Proprietary Information.
No former city official, officer or employee shall disclose or use
any privileged, confidential, or proprietary information gained
because of his or her service or employment with the city.
3.70.030 Exemption.
1. The prohibitions of ECC 3.10.010 notwithstanding, the city
may contract with a former city official, officer or employee
for expert or consultant services within one year of the latter's
leaving city service upon determination and approval by
resolution from the City Council that:
{BFP696127.DOC;1/00006.900000/} - 3 -
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(a) It is important for the city to obtain the services in the
contract, and time is of the essence;
(b) The former city official, officer or employee is best
qualified to perform the services, and contracting with another
would result in undue burden on the city; and
(c) The interests of the city, including but not limited to legal,
financial and operations, will not be undermined as a result
thereof.
2. The prohibitions of ECC 3.10.010 shall not apply to a former
official, officer or employee acting on behalf of a governmental
agency, if the City Council determines that the service to the
agency is not adverse to the interest of the city.
3. Nothing in this ordinance shall prohibit an official elected to
serve a governmental entity other than the City of Edmonds
from carrying out his or her official duties for that government
entity.
3.70.040 Penalties.
Any person violating any provision of ECC 3,70.010 and ECC
3.70.020 shall be guilty of a gross misdemeanor and subject to
punishment in accordance with ECC 5.50.020.
Section 2. Severability. If any section, sentence, clause or phrase of this
ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction,
such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this ordinance.
Section 3. Effective Date. This ordinance is subject to referendum, and shall
take effect thirty (30) days after passage and publication of an approved summary thereof
consisting of the title.
APPRD D: Atle� -
MAY G Y AAAKENSON
{BFP696127.DOC;1/00006.900000/) - 4 -
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ATTEST/AUTHENTICATED:
Ad'o��- z &:�� '
TY CLERK, SANDRA S. CHASE
APPROVEDYTA
:
OFFICE OF EY:
BY
W. SCOTT SNYDER
FILED WITH THE CITY CLERK: 06/13/2008
PASSED BY THE CITY COUNCIL: 06/17/2008
PUBLISHED: 06/22/2008
EFFECTIVE DATE: 07/22/2008
ORDINANCE. NO, 3689
(8FF696127.n0C-.IA) a6.4000001y - 5 -
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SUMMARY OF ORDINANCE NO.3689
of the City of Edmonds, Washington
On the 17th day of June, 2008, the City Council of the City of Edmonds, passed
Ordinance No.3689. A summary of the content of said ordinance, consisting of the title,
provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING THE
PROVISIONS OF TITLE 3 ECC, REVENUE AND FINANCE, TO ADD A NEW CHAPTER
3.70 ECC, CONFLICT OF INTEREST, REGARDING CONTRACTS WITH FORMER
EMPLOYEES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE
DATE.
The full text of this Ordinance will be mailed upon request.
DATED this 18th day of June, 2008,
-'ear.
CITY CLERK, SANDRA S. CHASE
{ €3FP696127.DOC; I/CD006.9000001}
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Humann, Debi
From:
Chase, Sandy
Sent:
Wednesday, September 14, 2011 11:00 AM
To:
Humann, Debi
Subject:
RE: Ordinance Search
Attachments:
Ordinance 3689.pdf
Hi Debi,
I believe you are looking for Ordinance 3689 (attached) that was adopted in May 2008 that relates to "conflict of
interest", former employees, etc.
I did a quick word search for anything to do with "ethics" and nothing came up. Also, I do not recall any other ordinance
that may apply. If I come across anything, I will be sure to let you know.
Sandy
From: Humann, Debi
Sent: Wednesday, September 14, 2011 9:34 AM
To: Chase, Sandy
Subject: Ordinance Search
Hi Sandy:
I know you are too busy for words but I need help when you get a chance. At last night's PS/HR Committee meeting,
Wilson and Bernheim reviewed the Ethics Board issue. They requested that I supply the ordinance that apparently was
prepared when Don Fiene went from being an employee to working for a private company. No idea what this is about.
Don left our employment 4/08 if that helps. If you can think of any other ordinance that might deal with ethics, that
would be appreciate also.
Thank you.
Debi
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to watch the January 23 joint meeting with the Planning Board, Economic Development Commission and the
consultant. With regard to student volunteers, he recalled his son was a student volunteer on the skate park and
worked three years to design and build it. He used that experience in college. If the Council pursues a parks
levy, he recommended including a project for students in order to engage them in campaigning for the levy. He
agreed with Mr. Hertrich's suggestion for the Council to appoint a representative to the School District and also
suggested Councilmembers attend the Superintendent's monthly roundtable meetings.
Councilmember Bloom explained she wanted the Council to adopt an ethics policy that addresses
board/commission, elected officials and staff. There are many policies in Washington could be adapted for
Edmonds. The next step is to form an ethics committee; if a citizen has a question about something such as a
conflict of interest, they can go to the ethics committee and determine whether something is potentially an ethics
violation. She recommended the Council, 1) adopt an ethics policy, and 2) form an ethics committee. She sought
Council approval for the Public Safety & Personnel Committee to pursue this.
Ms. Hite explained the recently adopted personnel policy has an extensive ethics policy for employees; that is
the best place for policies regarding employees. She encouraged the Council to develop an ethics policy for
boards/commissions and elected officials but not to include employees.
Discussion followed regarding other cities' ethics policies, past unsuccessful efforts to develop a code of ethics
policy, developing a policy with enough examples to provide direction, and the difference between a code of
conduct and code of ethics.
Summary: Refer development of code of ethics to Public Safety and Personnel Committee.
11. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION
No action.
10. MISCELLANEOUS
Based on yesterday's discussion regarding public comment at committee meetings, Council President Petso
distributed language for committee meeting notices and asked Councilmember to submit comments/concerns to
Ms. Chase.
The retreat was adjourned at 11:37 p.m.
Edmonds City Council Retreat Draft Minutes
February 1-2, 2013
Page 21
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CITY OF LYNNWOOD
Chapter 2.94
CODE OF ETHICS
Sections:
2.94.010 Policy.
2.94.020 Definitions.
2.94.030 Personal gain or profit — Use of persons, money or property.
2.94.040 Conflict of interest.
2.94.050 Acceptance of gifts.
2.94.060 Campaign activities.
2.94.070 Confidential information.
2.94.080 Board of ethics — Complaints against a councilmember, member of a board or commission, or mayor —
Advisory opinions.
2.94.085 Conducting a board hearing on motions and a sufficient complaint.
2.94.090 Complaints against employees and officials other than the mayor, councilmembers, and members of
advisory bodies.
2.94.095 Alternative procedure for complaints against employees and officials other than the mayor, council
members, and members of advisory bodies.
2.94.100 Liberal construction — Limitation period — Effective date.
2.94.010 Policy.
The city of Lynnwood is committed to conducting its business in a fair, open, efficient and accountable manner. Public
officials and employees shall conduct their public and private actions and financial dealings in a manner that shall present
no apparent or actual conflict of interest between the public trust and their private interest. Each official and employee is
assumed and expected to act in accordance with all laws that may apply to his or her position, as well as striving to avoid
even an appearance of impropriety in the conduct of his or her office or business. Each employee and official should be
informed of this code and meet its requirements. Questions regarding its interpretation concerning employees and officials
should be brought to that person's supervisor or mayor for interpretations of this code, and subject to any collective
bargaining agreement, any action concerning violation of this code concerning officials and employees shall be
determined by the mayor; provided questions regarding the interpretation of the code as applied to councilmembers,
mayor and allegations of violation of this code by councilmembers, mayor, or members of advisory bodies shall be
referred to the board of ethics through the process established herein. (Ord. 2112 § 2, 1996)
2.94.020 Definitions.
Throughout this code, the following definitions shall apply:
A. "Advisory body" means any board or commission, committee or other entity previously, or hereafter, and named a
board or commission in the ordinance or resolutions creating the body, created by the city council to give advice on
subjects and perform such other functions as prescribed by the city council. Advisory body does not mean task forces,
informal committees, or working groups appointed by the mayor or created by the city council for short periods of time or
for specific tasks.
B. "Benefit," "gain," "profit," or "interest in a contract" applies only to situations or contracts involving business transactions,
employment matters, and other financial interests, and does not apply to situations or contracts which confer no financial
benefit.
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C. City of Lynnwood Officials, Officers or Employees. "City official, officer, or employee" means every individual elected or
appointed to an office or position of employment, whether such individual is paid or unpaid.
D. "Confidential information" means:
1. Specific information, rather than generalized knowledge, that is not available to the general public on request;
or
2. Information made confidential by law including but not limited to as provided in taxpayer information, RCW
82.32.330; information regarding organized crime, RCW 43.43.856; criminal history information, Chapter 10.97
RCW; medical records, Chapter 70.02 RCW; and juvenile records, RCW 13.50.010; or
3. Information which is initially disclosed or discussed in executive session, and which is not available to the
general public on request; or
4. "Confidential information" does not include information officially disclosed by the mayor or a majority vote of
the city council.
E. "Contract" includes any contract, sale, lease, or purchase.
F. "Contracting party" includes any person, partnership, association, cooperative, corporation, or other business entity
which is a party to a contract with a municipality.
G. "Ethics" means standards of conduct that are regulated by this code.
H. "Family" means an individual's spouse, and child, step -child, grandchild, parent, step-parent, grandparent, brother, half-
brother, sister, or half-sister of the individual and the spouse of any such person and a child, step -child, grandchild,
parent, step-parent, grandparent, brother, half-brother, sister, or half-sister of the individual's spouse and the spouse of
any such person.
I. "Gift" means anything of economic value for which no consideration is given. "Gift" does not include:
1. Items from family members or friends where it is clear beyond a reasonable doubt that the gift was not made
as part of any design to gain or maintain influence in the city or with the recipient in connection with city matters;
2. Items related to the outside business of the recipient that are customary and not related to the recipient's
performance of official duties;
3. Items exchanged among officials and employees or a social event hosted or sponsored by a city officer or city
employee for co-workers;
4. Payments by a governmental or nongovernmental entity of reasonable expenses incurred in connection with a
speech, presentation, appearance, or trade mission made in an official capacity. As used in this subsection,
"reasonable expenses" are limited to travel, lodging, and subsistence expenses incurred the day before through
the day after the event;
5. Items an official or employee is authorized by law to accept;
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6. Payment of enrollment and course fees and reasonable travel expenses attributable to attending seminars and
educational programs sponsored by a bona fide nonprofit professional, educational, or trade association, or
charitable institution. As used in this subsection, "reasonable expenses" are limited to travel, lodging, and
subsistence expenses incurred the day before through the day after the event;
7. Items returned by the recipient to the donor within 30 days of receipt or donation to a charitable organization
within 30 days of receipt;
8. Campaign contributions or other items reported or regulated under Chapter 42.17 RCW;
9. Discounts available to an individual as a member of an employee group, occupation, or similar broad -based
group; and
10. Awards, prizes, scholarships, or other items provided in recognition of professional, academic or scientific
achievement.
J. "Person" means any individual, partnership, association, corporation, firm, institution, or other entity, whether or not
operated for profit. (Ord. 2112 § 2, 1996)
2.94.030 Personal gain or profit — Use of persons, money or property.
A. An official or employee shall not knowingly use his or her office or position for personal or family benefit gain or profit,
or use his or her position to secure special privileges or exceptions for himself, herself, or for the benefit, gain, or profits of
any other persons.
B. No official or employee may employ or use any person, money, or property under the officer's or employee's official
control or direction, or in his or her official custody, for the personal or family benefit, gain, or profit of the officer or
employee, or another.
C. This section does not prohibit the use of public resources to benefit others as part of an officer's or employee's public
duties.
D. Notwithstanding the provisions of LMC 2.94.030, the mayor shall have discretion, and may adopt rules, regarding the
nature, scope and extent to which the city of Lynnwood, its officials and employees, may provide in -kind and other
assistance, if any, to an activity or event; provided, that such assistance:
1. Does not unreasonably interfere with the proper performance of public duties and function; and
2. Provides a common benefit to the city; and
3. Is of a de minimus cost, or of reasonable value.
Any terms, conditions, or mutual arrangements determined to be appropriate by the mayor, regarding the provision of any
type of assistance, shall be in writing. (Ord. 2112 § 1, 1996)
2.94.040 Conflict of interest.
A. An official or employee shall not be beneficially interested, directly or indirectly, in any contract which may be made by,
through or under the supervision of such person, in whole or in part, or which may be made for the benefit of his or her
office, or accept, directly or indirectly, any compensation, gratuity, or reward in connection with such contract from any
other person beneficially interested therein, and shall not knowingly engage in activities which are in conflict, or which
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have the potential to create a conflict, with performance of official duties. Examples of conflicts, or potential conflicts of
interest, include but are not necessarily limited to circumstances where the official or employee, or their families:
1. Influences the selection or nonselection of or the conduct of business between the city and any entity when the
official or employee has a financial interest;
2. Solicits for himself or herself or for another a gift or any other thing of value from the city or from any person or
entity having dealings with the city; provided, however, that no conflict of interest for the official or employee shall
be deemed to exist with respect to solicitation for campaign contributions required to be reported under Chapter
42.17 RCW or for charitable contributions;
3. Accepts any retainer, compensation, gift or other thing of value which is contingent upon a specific action or
nonaction by the official or employee;
4. Accepts a gift in any manner other than as provided in subsection (E) of this section;
5. Intentionally uses or discloses information not available to the general public and acquired by reason of his or
her official position which financially benefits himself or herself, family, friends or others.
B. An official or employee is not interested in a contract if he or she has only a "remote interest" in the contract. "Remote
interest" means that of:
1. A nonsalaried officer of a nonprofit corporation;
2. An employee or agent of a contracting party where the compensation of such employee or agent consists
entirely of fixed wages or salary;
3. A landlord or tenant of a contracting patty; and
4. A holder of less than one percent of the shares of a corporation or cooperative which is a contracting party.
None of the provisions of this section are applicable to any officer or employee interested in a contract, even if the officer's
or employee's interest is only remote, if the officer or employee influences or attempts to influence any other officer or
employee of the city to enter into the contract.
C. Repealed by Ord. 2493.
D. A councilmember may not vote in the authorization, approval or ratification of a contract in which he or she is
beneficially interested even though one of the exceptions allowing the awarding of such contract applies. A
councilmember shall disclose the fact and extent of a remote interest for the official minutes of the city council prior to
taking any action related to the interest and, thereafter.
E. Restrictions after Leaving City.
1. For one year after leaving the city, a former official or employee may not hold or acquire a financial interest,
direct or indirect, personally or through their family, in any contract or contracts having a total value of more than
$5,000 made by, through, or under their supervision, or accept, directly or indirectly, any compensation, gratuity,
or reward from any person interested in such a contract or transaction.
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2. For one year after leaving the city, a former official or employee may not:
a. Assist anyone in proceedings involving the city where such official or employee worked on a matter in
which they were officially involved in the course of their duties;
b. Represent any private person as an advocate on a matter in which they were involved; or
c. Compete for a city contract when they were involved in determining the scope of work or the selection
process.
3. An official or employee may never disclose or use the city's privileged or proprietary information except to
perform official duties. (Ord. 2493 §§ 1, 2, 2004; Ord. 2308 § 1, 2000; Ord. 2112 § 2, 1996)
2.94.050 Acceptance of gifts.
A. Except for charitable contributions or campaign contributions required to be reported under Chapter 42.17 RCW, an
official or employee may not accept gifts of cash in any amount that has any connection whatsoever with city employment
or the performance of duties.
B. Except as provided in subsection (E) of this section, an official or employee may not, directly or indirectly, give or
receive or agree to receive, or ask for any compensation, gift, reward, or gratuity from a source for performing or omitting
or deferring the performance of any official duty, except from the city.
C. Except as provided in subsection (E) of this section, any and all gifts received by a city employee will be given
immediately to the employee's supervisor with an explanation of the circumstances surrounding receipt of the gift. The
supervisor or department head will return the gift to the sender with a written expression of thanks and an explanation of
the city policy concerning gifts. A copy of the memo shall be sent to the mayor.
D. Except as provided in subsection (E) of this section, any and all gifts received by an official will be returned immediately
to the sender, with a written expression of thanks and an explanation of city policy concerning gifts. A copy of the memo
shall be sent to the mayor, or placed with the mayor's records.
E. 1. An officer or employee may accept an item or cash if it is regulated or reported under Chapter 42.17 RCW.
2. No officer of employee may accept gifts with an aggregate value in excess of $50.00 from a single source in a
calendar year or a single gift from multiple sources with a value in excess of $50.00, and only if it could be
reasonably expected that the gift, gratuity, or favor would not influence the vote, action, or judgment of the officer
or employee, or be considered as part of a reward for action or inaction. For purposes of this section, "single
source" means any person, corporation, or entity, whether acting directly or through any agent or other
intermediary, and "single gift" includes any event, item, or group of items used in conjunction with each other or
any trip including transportation, lodging, and attendant costs, not excluded from the definition of gift under LMC
2.94.020. The value of gifts given to an office's or employee's family member shall be attributed to the official or
employee for the purposes of determining whether the limit has been exceeded, unless an independent
business, family, or social relationship exists between the donor and the family member.
3. The following are presumed not to influence the vote, action, or judgment of the official or employee, or be
considered as part of a reward for action or inaction, so as to allow an official or employee to receive or accept
them:
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a. Unsolicited advertising or promotional items of nominal value, such as pens and note pads. Employees
should endeavor to use such items in the workplace instead of taking them home;
b. Unsolicited tokens or awards of appreciation in the form of a plaque, trophy, desk item, wall memento, or
similar item;
c. Unsolicited items received for the purpose of evaluation or review, if the recipient has no personal
beneficial interest in the eventual use or acquisition of the item;
d. Informational material, publications, or subscriptions related to the recipient's performance of official
duties;
e. Food and beverages consumed at hosted receptions where attendance is related to the recipient's
official duties;
f. Admission to, and the cost of food and beverages consumed at, events sponsored by or in conjunction
with a civic, charitable, governmental, or community organization;
g. Those items excluded from the definition of gift in LMC 2.94.020(I);
h. Payments by a governmental or nongovernmental entity of reasonable expenses incurred in connection
with a speech, presentation, appearance, or trade mission made in an official capacity;
i. Payments for seminars and educational programs sponsored by a bona fide nonprofit professional,
educational, or trade association, or charitable institution;
Flowers, plants, and floral arrangements. The employee receiving the gift shall:
i. Notify the employee's supervisor of the gift;
ii. Take the item to a recognized relief agency, or alternatively, make the items available for the
enjoyment of all employees in the employee's work area; and
iii. Send a thank -you card to the provider explaining what was done with the gift.
k. Food and beverages on infrequent occasions in the ordinary course of meals where attendance is related
to the performance of official duties.
The presumption in this subsection is rebuttable and may be overcome by clear and convincing evidence based on the
circumstances surrounding the giving and acceptance of the item.
F. This section shall not apply to gifts made to the city. All such gifts shall be given to the mayor for official disposition.
(Ord. 2112 § 2, 1996)
2.94.060 Campaign activities.
A. Officials and employees may participate in the political process only on their own time, and only outside of the
workplace by assisting a campaign for the elections of any person to any office, or for the promotion of or the opposition to
any ballot proposition.
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B. Officials and employees shall not use or authorize the use of the facilities or resources of the city for the purpose of
assisting a campaign for the election of any person to any office, or for the promotion or opposition to any ballot
proposition, except as may be authorized by law under the provisions of Chapter 42.17.130 RCW.
C. This section does not prohibit any activity permitted or regulated under Chapter 42.17 RCW. (Ord. 2112 § 2, 1996)
2.94.070 Confidential information.
A. No official or employee may accept employment or engage in any business or professional activity that the official or
employee might reasonably expect would require or induce him or her to disclose confidential information acquired by the
official or employee by reason of the official's or employee's official position.
B. No official or employee may disclose confidential information gained by reason of the officer's or employee's official
position or otherwise use the information for his or her personal gain or benefit or the gain or benefit of another, unless the
disclosure has been authorized by the mayor (or majority vote of the city council) or by terms of a contract involving:
1. The city; and
2. The person or persons who have authority to waive confidentiality of the information.
C. An official or employee shall not use information acquired in confidence from a city customer, supplier, lessee or
contractor for other than city purposes.
D. This section does not prevent an official or employee from giving testimony under oath or from making statements
required to be made under penalty of perjury or contempt.
E. The mayor shall determine, acting in the best interest of the city, whether information is confidential; provided a majority
of the city council may vote to release any information which is not by law required to be kept confidential. The types of
information listed in RCW 42.17.310 are presumed confidential, unless the mayor (or city council by majority vote)
determines it is not.
In any matter involving an advisory body, the presiding officer shall determine, acting in the best interests of the city,
whether information is confidential, subject to approval by the mayor or city council by majority vote.
In any matter involving city employees, the higher ranking person shall determine, acting in the best interests of the city,
whether information is confidential, subject to approval by the mayor. For example, a department head, meeting with
employee B to discuss employee C's job performance, may determine that information discussed is confidential. (Ord.
2112 § 2, 1996)
2.94.080 Board of ethics — Complaints against a councilmember, member of a board or commission, or mayor —
Advisory opinions.
A. Board Established — Authority, Purpose and Duties — Membership — Officers — Policies and Procedures — Board
Counsel — Staff.
Board Established. There is established a board of ethics for the city of Lynnwood.
2. Authority, Purpose and Duties. The purpose of this board of ethics is:
a. To issue advisory written opinions on the provisions of this code;
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b. To hear complaints and determine if violations of this ethics code, or state ethics law applicable to cities,
have occurred by the mayor, a councilmember, a member of a board or commission, and to enter
appropriate administrative orders and make recommendations to the city council;
c. To hear and consider complaints referred to it by the mayor as provided for in LMC 2.94.095;
d. To adopt policies, procedures and rules, as it may deem necessary and appropriate to accomplish its
purpose and duties;
e. To appoint a qualified individual or firm as "board counsel" who shall both provide the board with
independent legal counsel apart from the city attorney, and be responsible to conduct investigations on
complaints and conduct the functions and perform the duties set forth in subsection (A)(3) of this section;
f. To manage the expenditure of appropriations for operation of the board, board counsel, and other staff;
and
g. To annually review: its budget; all service contracts to ensure ready availability of board counsel, third
party investigators, and other staff, and to meet with contractors; activities for the proper training of such
staff about this ethics code and the board's policies, rules and procedures for the administration thereof.
3. Board Counsel — Authority and Duties. Board counsel shall have the following authority and duties:
a. To provide the ethics board with independent legal research, advice, assistance, and counsel on its
organization and general operations, except in regard to any complaint once it has been filed and
specifically in regard to such complaint during the time it is being considered by board counsel or the board
under this section and LMC 2.94.085.
b. To agree to settle complaints in accordance with the policies of the board and the purpose and intent of
this ethics code, to enter appropriate administrative orders of settlement and administrative orders
determining the sufficiency or insufficiency of a complaint, as set forth in subsection (B) of this section.
c. To perform the functions of board counsel as set forth in this section and LMC 2.94.085.
4. Membership — Nomination, Confirmation and Alternates — Terms — Qualification — Removal. The board of
ethics shall be composed of three members, none of whom shall be a city councilmember or city employee.
a. The board members shall be nominated by the mayor and confirmed by the city council, for a term of
three years or for fulfillment of an unexpired term. The original appointees' terms concluded as follows:
Position No. 1: January 1, 1998
Position No. 2: January 1, 1999
Position No. 3: January 1, 2000
Any person may be removed from the board by the mayor, with the approval of the council.
b. In addition to the members of the board, the mayor shall nominate, and the city council in its discretion
shall confirm, first and second alternate board members. The alternates may attend all meetings of the
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board, and may participate as set forth in board rules, but shall have no voting rights unless they serve in
the place of an appointed board member.
In the event a board member must recuse himself or herself, or is not present, or is otherwise unavailable to
conduct any board business, the first alternate member shall serve in his or her place. If a second alternate
is needed, the second alternate shall then serve.
c. Members and alternate members may be nonresidents of the city of Lynnwood.
d. In filling any vacancy or making a nomination for membership on the board of ethics, the mayor shall
strive to select persons with diverse perspectives and areas of expertise appropriate to the review of ethical
matters, and who are of good general reputation and character. For proposed nominees who are
nonresidents, the mayor shall state reasons that contributed to the decision to nominate a nonresident,
including, but not limited to, particular expertise of the person to review ethics matters, and/or a desire to
have a person or persons serve on the board who as nonresidents are less likely to have some personal,
social, or business relationship with whomever may be the subject of an ethics complaint, and who would
be less likely to be disqualified; and for other reasons deemed appropriate by the mayor.
5. Officers — Succession — Quorum — Procedures. The board shall elect from its membership a presiding officer
who shall be the chief administrative officer of the board who shall be referred to as the board chair and a first
vice -chair and a second vice -chair, who shall each serve for one year. If the board chair is unavailable, not
present, or is recused from participation, the first vice -chair shall preside and have all authority and powers of the
board chair during and, if necessary, between meetings of the board. If the board chair and the first vice -chair are
both unavailable, not present, or are recused from participation, the second vice -chair shall preside and have all
authority and powers of the board chair during and, if necessary, between meetings of the board. The board may
elect any member to serve in additional offices or roles as the board deems necessary. The board shall provide a
manner for minutes and records of all meetings to be kept. The board shall adopt policies, rules, and procedures;
provided, a majority of the board shall constitute a quorum for the transaction of business, and a majority of the
board shall be necessary to carry any proposition.
6. Meetings — Notice. A meeting of the board shall be held as the board deems necessary and advisable on 72
hours' notice to all members, or as provided in board rules, or otherwise as agreed by a majority of the board.
7. Board Counsel, Investigative and Clerical Staff. The board of ethics shall receive the following staff support:
a. Normal Board Operations and Budgeting. The mayor shall provide staff, as he or she deems appropriate,
to assist the board of ethics. The board shall make a timely request for necessary biennial budget
appropriation(s) for "on -call" contract services for independent legal counsel, and for other staff and other
operational costs to the mayor, who shall include that request in the preliminary budget, when, if otherwise
necessary, the board may request appropriations directly from the city council.
b. Board Operations Involving a Complaint. If at any time a complaint creates a need for additional or
special funding, the board shall make a supplemental request to the mayor or administrative services
director who shall forward it to the city council for review and appropriate action.
B. Specific Complaint Against the Mayor, a Councilmember, or a Member of a Board or Commission — Complaint
Requirements — Preliminary and Final Determinations of Sufficiency.
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1. Complaint Requirements — Service. Any person may submit a written complaint to the finance director alleging
one or more violations of this code by the mayor, a councilmember, or a member of a board or commission. The
complaint must:
a. Set forth specific facts with enough precision and detail for board counsel to make a determination of
sufficiency; and
b. Set forth the specific section(s) and subsection(s) of this code that the complaining party believes has
been violated; and
c. An explanation by the complaining party of the reasons why the alleged facts violate this code; and
d. Be signed under penalty of perjury by the person(s) submitting it in a manner consistent with Chapter
9A.72 RCW; and
e. State each complaining person's correct name, address at which mail may be personally delivered to the
submitter, and the telephone number at which each complaining person may be contacted.
The finance director shall promptly serve or mail, by return receipt requested, a copy of the complaint to the
individual(s) complained against and to board counsel. The finance director shall not send a copy of the
complaint to board members, but shall send a notice to all board members and alternates setting forth only the
name, address and any other necessary information identifying all complaining parties and the individual(s)
complained against. The finance director shall notify all complaining parties, board members and alternates, and
board counsel, of the date of completion of service or mailing of a copy of the complaint.
2. Board Counsel Consideration of Complaint — Preliminary Determination of Sufficiency — Investigation. Upon
receipt of the complaint, board counsel shall:
a. Initially review the complaint to determine if it reasonably complies with the requirements of a complaint
in subsection (B)(1) of this section, and shall:
i. Meet at least once together with all parties to hear from them on all aspects of the complaint and
issues involved;
ii. Allow all parties to submit at meetings, or otherwise, any information they have concerning the
complaint and issues involved;
iii. Request, as needed, clarification, explanation or submission of information necessary to properly
consider the complaint;
iv. Promptly distribute to all parties any correspondence between board counsel and any party; and
v. Meet or discuss with any party, at such time or times as board counsel determines appropriate, a
settlement of one or more of the complaint allegations and issues involved.
b. When in the discretion of board counsel it is necessary or appropriate, refer the complaint and any
information gathered to the investigative third party(ies) approved by the board; provided, board counsel
shall direct and control that investigation.
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c. At the conclusion of the third party investigation, distribute to all parties all information gathered by any
third party investigator, and any report, findings, or conclusions therefrom.
d. After distribution of information from the third party investigation, convene at least one meeting with all
parties in attendance to discuss a settlement and resolution of the complaint and the issues involved, and
board counsel may submit proposals for settlement of one or more issues involved and set deadlines for
response by any or all parties, and further, if a settlement of one or more issues is agreed to, board counsel
shall enter an appropriate administrative order of settlement.
e. If a settlement of one or more issues cannot be achieved, then enter an administrative order that:
i. Dismisses any complaint allegation which remains insufficiently stated;
ii. Dismisses any complaint allegation which is not supported by substantial facts;
iii. Identifies and sets forth the terms of any agreed settlement between the parties and board counsel;
iv. Identifies any complaint allegations withdrawn;
v. Determines the sufficiency of all other complaint allegations which are supported by substantial
facts; and
vi. Sets forth any additional allegations, if any, from evidence which board counsel has discovered
during the investigation, and such allegations shall comply with subsection (B)(1) of this section.
This administrative order shall be served or mailed to all parties within seven days of the date it was signed
by board counsel.
f. Board counsel may, with the concurrence of the board, refer any complaint allegation, or any matter
discovered by board counsel during the course of an investigation, to a city or county prosecutor. The board
shall adopt policies and procedures to receive a recommendation for such a referral, and when appropriate
to concur in such a recommendation. All proceedings involving a recommendation for a referral to a city or
county prosecutor shall not be open to the public, nor shall any party, any party's representative, or any
party's attorney be allowed to participate.
3. Complaint — Final Determination of Sufficiency — Standard. Board counsel shall make the final determination of
the sufficiency of a complaint. A complaint shall be sufficient if it precisely alleges and reasonably describes acts
which if true would constitute a prima facie showing of a violation of a specific provision(s) of this code. The
purpose of requiring that the board counsel make a determination of sufficiency of the complaint is to ensure that
the complaint is supported by identifiable facts, and to ensure that the complaint is not based on frivolous,
speculative, or vague allegations.
4. Final Determination of Sufficiency — Administrative Order — Appeal. Ten days after the last settlement meeting,
board counsel shall make and enter a determination of sufficiency in the form of a written administrative order
which shall be served or mailed to each party. The administrative order shall include findings of fact and
conclusions upon which board counsel made the determination of sufficiency or insufficiency. The determination
of sufficiency issued by board counsel shall become final and binding 10 days after service or mailing is
completed, unless it is appealed to the board. If it is not appealed, the board shall conduct a hearing as set forth
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in LMC 2.94.085. If, upon appeal, the board determines that the complaint, or a portion thereof, is sufficient or
insufficient, it shall enter an appropriate administrative order, and no administrative or other legal review or
appeal is available. If the board on appeal finds that the complaint, or a portion thereof, is sufficient, a hearing will
be conducted as set forth in LMC 2.94.085.
5. Rights of Parties. Except as provided in subsection (13)(2)(f) of this section, each party to the complaint and the
person(s) against whom the complaint was filed, and any other parties as the board may determine should be
involved, shall all have the right:
a. To attend and participate in person or through a designated representative of a party, and an attorney,
during any board counsel meetings, or board hearings;
b. In any board hearing on a motion or appeal, to present written and oral argument, supported by affidavits
or declarations as may be appropriate, on any legal or factual issues involved in the motion or appeal
before the board; and
c. In any board hearing on a sufficient complaint, to call witnesses, cross-examine witnesses, and to
present written and oral argument on any legal or factual issues involved in the complaint before the board.
6. Violation of the Ethics Code — Remedies. In the event the board's administrative order determines that the
individual against whom the complaint was made has violated the code, then the city council may take any of the
following actions by a majority vote of the council:
a. Admonition. An admonition shall be a verbal nonpublic statement approved by the city council and made
by the council president, or his/her designee, to the individual.
b. Reprimand. A reprimand shall be administered to the individual by a resolution of reprimand by the city
council. The resolution shall be prepared by the city council and shall be signed by the mayor or council
president. If the individual objects to the content of such resolution, he or she may file a request stating the
reasons for objections with the council president and asking for a review of the content of the resolution of
reprimand by the city council. The city council shall review the resolution of reprimand in light of the board's
administrative order and the request for review, and may take whatever action appears appropriate under
the circumstances.
c. Censure. A resolution of censure shall be a resolution read personally to the individual in public. The
resolution shall be prepared by the city council and shall be signed by the mayor or council president. The
individual shall appear at a city council meeting at a time and place directed by the city council to receive
the resolution of censure. Notice shall be given at least 20 calendar days before the scheduled appearance
at which time a copy of the proposed resolution of censure shall be provided to the individual. Within seven
days of receipt of the notice, if the individual objects to the contents of such resolution, he or she may file a
request stating the reasons for objections with the council president and asking for a review of the content
of the proposed resolution of censure by the city council. Such a request will stay the administration of the
censure. The city council shall review the proposed censure in light of the board's administrative order and
the request for review, and may take whatever action appears appropriate under the circumstances. The
action of the city council shall be final and not subject to further review or appeal. If no such request is
received, the resolution of censure shall be administered at the time and place set. It shall be read publicly,
and the individual shall not make any statement in support of, or in opposition thereto, or in mitigation
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thereof. A censure shall be administered at the time it is scheduled whether or not the individual appears as
required.
d. Removal — Member of Board, Commission or Committee. In the event the individual against whom the
complaint was made is currently a member of a city board, commission, committee, or other multimember
bodies nominated by the mayor and confirmed by the city council, the city council may, in addition to the
remedies set forth in subsections (13)(6)(a), (b), or (c) of this section, and notwithstanding any other
provision of the Lynnwood Municipal Code, by a majority vote remove the individual from such board,
commission or committee effective immediately.
The action of the city council in the selection and carrying out of remedies shall be final and not subject to further
review or appeal.
7. Proceedings Open/Closed. Proceedings by the board, when they relate to action involving a person, shall be
made in executive session; however, consistent with RCW 42.30.110(1)(f), upon request of the individual against
whom the complaint was made, one or more hearings before the board on a motion or the hearing on a sufficient
complaint shall be open to the public. The deliberations of the board shall not be open to the public; however,
any final action by the board on any administrative order shall be taken at a meeting open to the public and only
after proper public notice is given.
8. Public Records. The complaint, board counsel's administrative order of settlement, an administrative order
determining sufficiency or nonsufficiency of a complaint, and any other administrative order of the board shall be
considered public records. An administrative order by board council determining that a complaint is sufficient
shall contain at the beginning the following specific language:
NOTICE: ANY PORTION OF THIS ADMINISTRATIVE ORDER DETERMINING SUFFICIENCY OF ANY PORTION
OF A COMPLAINT DOES NOT DETERMINE THE TRUTH OR FALSITY OF THE ALLEGATIONS CONTAINED IN
THE COMPLAINT FILED WITH THE BOARD. BOARD COUNCIL HAS ONLY DETERMINED THAT IF CERTAIN
FACTS CONTAINED IN THE COMPLAINT ARE FOUND TO BE TRUE DURING A LATER BOARD HEARING
THEN A VIOLATION(S) OF THE ETHICS CODE MAY BE FOUND TO HAVE OCCURRED.
The city shall release copies of any written reports resulting from an investigation of a complaint and any written
censures or reprimands issued by the city council, in response to public records requests consistent with Chapter
42.17 RCW and any other applicable public disclosure laws.
9. Council Action — Executive Session — Councilmember or Mayor Disqualification from Voting. Final action to
decide upon remedies by the city council shall be by majority vote in a public meeting. If the proceeding involves
a member of the city council, that member shall not vote on any matter involving the member. As provided in
RCW 35A.12.100, the mayor may vote in the case of a tie, except if the action is against the mayor. Deliberations
by the council may be in executive session; however, upon request of the individual against whom the complaint
was made, a public hearing or public meeting before the council will be held on the issue of remedies.
C. Advisory Opinions.
1. Upon request of any employee, the mayor or a member of the city council, or any official, the board of ethics
may also render written advisory opinions concerning the applicability of the code to hypothetical circumstances
and/or situations solely related to the persons making the request.
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2. Upon request of the mayor, or two members of the city council, the board of ethics may also render written
advisory opinions concerning the applicability of the code to hypothetical circumstances and/or situations related
to a matter of city-wide interest or policy. (Ord. 2493 § 3, 2004; Ord. 2133 § 1, 1997; Ord. 2112 § 2, 1996)
2.94.085 Conducting a board hearing on motions and a sufficient complaint.
A. Evidentiary Standard for Violation — Burden of Proof — Motions — Procedural Administrative Orders — No Appeal. The
board shall find a violation of this ethics code, or of state ethical laws which apply to cities, only upon a preponderance of
the evidence presented and admitted during a hearing on a sufficient complaint. The burden of proof shall be upon board
counsel to prove a violation by a preponderance of the evidence. The board is authorized to conduct hearings on any
motion from the parties or board counsel, including motions for summary judgment. The standard of proof for summary
judgment shall be that used by the trials courts of this state under Civil Rule 45. The board is authorized to determine and
establish by administrative order all necessary and appropriate procedural matters including, but not limited to,
scheduling, hearing procedures and other administrative matters regarding a hearing. Any board administrative order shall
not be subject to review or appeal.
B. Hearing — Time Periods — Tolling of Periods. The board shall conduct a hearing on a sufficient complaint or portion
thereof which has not been otherwise disposed of as provided for in this chapter.The board shall begin a hearing no later
than 15 working days after the final determination of sufficiency of the complaint unless a longer time period is requested
by a party or board counsel, and approved by the board. The board shall render a final administrative order concluding the
hearing no later than 90 calendar days after it begins the hearing unless a longer time period has been requested by the
board and approved by the city council. However, the running of these two time periods shall be tolled and all proceedings
of the board, or as may be applicable to the board counsel's activities in LMC 2.94.080(B), on the complaint, shall be
stayed:
1. During any period from when the board files with the council president an application to the city council for
subpoena power to the time a council decision on the application is made;
2. During any period from when the board becomes aware that any person refuses to obey such subpoena and
until such time as a superior court issues an order on the subpoena and such person complies with that court
order;
3. During any period from the date an appeal is made to the board regarding board counsel's administrative
order of sufficiency until the board enters a final administrative order deciding the appeal;
4. During any period from the date a summary judgement motion is filed with the board until the board enters a
final administrative order deciding the motion; or
5. During any period from the date a referral is made to a city or county prosecuting authority until a
determination is made by each prosecuting authority that it will not proceed with a criminal prosecution
concerning the matter(s) referred by the board or board counsel, or until a criminal proceeding is terminated or
completed.
C. Board Administrative Order — Finality — Reconsideration — Recommendations. The board shall render an administrative
order and decision setting forth its findings of fact and conclusions of law as to whether or not the individual against whom
the complaint was made has violated the code. Its administrative order and decision shall become final 10 working days
after its entry, unless a motion for reconsideration is filed. The administrative order may include recommendations for the
improvement of the city's ethics code as the board may in its discretion determine.
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D. Subpoenas — Requests — Authority to Issue — Service. The city council may issue subpoenas on behalf of any party in
response to board counsel's or the board's application (which each shall include any party's requests and justification for
subpoenas) for the attendance and testimony of witnesses, and the production of documentary evidence, at board
counsel meetings of all parties, witness interviews, depositions, or hearings relating to any matter under investigation by
board counsel or the board, or in connection with any hearing conducted by the board. Board counsel or the board shall
request subpoena power by making a written application to the city council describing in detail the subject matter of the
proposed subpoena and an explanation of why such information is reasonably necessary in order to conduct board
counsel's or the board's investigation or hearing. The subpoena may be issued in the event the city council determines
the subpoena request is reasonable. Board counsel shall be responsible to serve or mail all subpoenas authorized by the
city council. In the event any person disobeys a subpoena, board counsel or the board may make a written application
(which each shall include any party's requests and justification for enforcement) to the city council to direct the city
attorney to invoke the aid of any superior court of the state. Such court may issue an order requiring such person to
appear before board counsel or the board, to produce documentary evidence, and/or to provide testimony, and any failure
to obey such order may be punished by that court as contempt.
E. Right to Fully Participate. No administrative order may be issued by the board unless a person against whom a
complaint was made has had a full opportunity to prepare for, and fully participate in, and present information, including
affidavits in support or opposition to a motion before the board, and to cross-examine witnesses at the final hearing before
the board on the merits of board counsel's final administrative order on sufficiency.
F. Service of Administrative Order. A copy of the board's administrative order shall be served or mailed to the city council,
the individual against whom the complaint was made, and the complaining party within seven calendar days of the board's
presiding officer signing the order, unless a longer time period has been requested by the individual against whom the
complaint was made, and has been approved by the board, or unless a longer time period has been requested by the
board and has been approved by the city council. (Ord. 2493 § 4, 2004)
2.94.090 Complaints against employees and officials other than the mayor, councilmembers, and members of
advisory bodies.
Any and all complaints regarding city employees and officials, except for the mayor councilmembers, and members of
advisory bodies shall be brought to the employee's supervisor, or mayor. The supervisor, or appropriate individual as
determined by the mayor, shall investigate the complaint and recommend to the mayor appropriate action. Any action
shall be determined by the mayor, and a report thereof shall be made to the city council in executive session. (Ord. 2112
§ 2, 1996)
2.94.095 Alternative procedure for complaints against employees and officials other than the mayor, council
members, and members of advisory bodies.
A. If it appears after an administrative investigation that a person who reports directly to, or is supervised by, the mayor or
that both a person who reports directly to, or is supervised by, the mayor and another employee may have both violated
this chapter, then in either situation the mayor shall have an additional alternative procedure. In the discretion of the
mayor, if the circumstances require it, or it is in the best interests of the city to strive to avoid even an appearance of
impropriety in the conduct of the enforcement of this code, the mayor may refer any complaint within the scope of LMC
2.94.090 to the board of ethics and request it to either:
1. Begin its own investigation and issue written reports to the mayor on any alleged violations of this code which
shall include recommendations for action by the mayor; or
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2. Review only the initial investigation materials provided with the referral, then issue written reports to the mayor
on any alleged violations of this code which shall include recommendations for action by the mayor; or
3. Review the initial investigation materials provided with the referral and determine if additional investigation is
needed, then issue written reports to the mayor on any alleged violations of this code which shall include
recommendations for action by the mayor.
B. The mayor's referral shall comply with the requirements for a "specific complaint" as outlined in LMC 2.94.080, except
that:
1. The mayor's referral may also include any initial investigation materials or information prepared by third parties
other than the mayor; and
2. Since the mayor has sworn to an oath of office and has a legal duty to enforce the law, the referral shall not be
required to by signed under penalty of perjury.
C. When considering a mayor's referral(s), board counsel and the board shall have:
1. All the authority and responsibilities that it would otherwise have under LMC 2.94.080 and 2.94.085,
respectively, while investigating a complaint, holding hearings, and issuing an administrative order for disposition
by the city council, including making an application(s) for subpoena powers and the issuing and enforcement of
subpoenas under LMC 2.94.085(D); and
2. Authority to recommend to the mayor any action that would otherwise be available to the city council under
LMC 2.94.080(B)(6).
D. Any final action shall be determined by the mayor, and both the board's written report and a written report of final action
taken by the mayor shall be provided to, and reviewed by, the city council in executive session. (Ord. 2493 § 5, 2004)
2.94.100 Liberal construction — Limitation period — Effective date.
A. This code shall be liberally construed to effectuate its purpose and policy and to supplement existing laws that relate to
the same subject.
B. Any action taken under this code must be commenced within three years from the date of violation.
C. This code shall take effect March 1, 1997. (Ord. 2112 § 2, 1996)
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Action: Take item to full Council for further discussion after draft discussion points and
possible ordinance language received from Officer Dawson.
C. Discussion and potential action regarding possible amendment of City
Code 8.48, Parking, Paragraph 8.48.215 B.2.
Joan Ferebee, Court Administrator, explained she attended a Parking Committee
Meeting to bring to their attention the difficulty the Municipal Court is experiencing with
the section of the City Code that allows citizens who receive a parking ticket to pay a
reduced fine if the individual pays the fine by the end of the next business day after the
issuance of the parking ticket. Generally, the Court does not have the tickets in their
system that quickly. Therefore, the individuals can become very angry and upset when
they come to the Municipal Court and are not able to pay. Ms. Ferebee stated that the
Parking Committee recommended removing the section of the Code that allows for a
reduced fine if it is paid by the end of the next business day.
Councilmember Peterson stated that he was in agreement with eliminating the reduced
fine. He stated that he would work with the City Attorney to create an ordinance to place
on the consent agenda. Councilmember Bloom was in agreement.
Action: Councilmember Peterson will work with the City Attorney to create an ordinance
eliminating the reduced fine. The Ordinance is to be placed on a future Consent Agenda
for approval.
D. Student and Senior Volunteers
Councilmember Bloom stated she would like to support the Boards and Commissions in
obtaining student volunteers. She suggested that a senior volunteer could assist Jana
Spellman, Senior Executive Council Assistant, in getting the word out to the various
schools.
Councilmember Peterson suggested Ms. Spellman could email the school board or a
volunteer coordinator in the school system to determine if there are students interested
in volunteering. Councilmember Bloom suggested a senior volunteer could work with
Jana to develop a framework for contacting all of the schools with the appropriate person
to contact and to advertise.
Councilmember Peterson cautioned that managing a volunteer can take more time. He
suggested talking with the Council President as she is in charge of Ms. Spellman's
schedule.
Councilmember Bloom also recalled that at the Council Retreat, Councilmember
Johnson suggested an event be held to recognize city volunteers. Councilmember
Bloom stated she will discuss with the Mayor the idea of scheduling a yearly event.
E. Ethics Board and Code of Ethics
Councilmember Bloom suggested narrowing down the list of sample policies from other
cities for the City Attorney to work with in developing the policy for Edmonds. She
suggested using the policies from the cities of Bainbridge Island, Lynnwood and Monroe.
Public Safety & Personnel Committee
March 12, 2013
Page 2 of 3
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Councilmember Bloom stated that she would like the policy to include appointed officials
(directors) in addition to elected officials and members of boards and commissions.
Councilmember Peterson stated that he did not think the policy needed to address
appointed officials (directors) as they answer to the Mayor.
The Committee concluded that a further discussion on a Code of Ethics policy would be
scheduled for the April Committee Meeting to determine which policy will be sent to the
City Attorney.
F. Discussion regarding taking minutes during Council Committee Meetings.
Councilmember Peterson stated that if detailed/complete minutes are desired it would be
necessary to pay someone to attend the meetings for this purpose. If action minutes are
prepared (which is the way it has generally always been done), then he did not think
councilmembers should take the minutes as it is difficult to participate in the discussion
and take minutes.
Councilmember Bloom agreed that councilmembers should not take minutes.
After discussion, Councilmembers Bloom and Peterson agreed on the following
recommendation:
• Action minutes for committee meetings, prepared by staff members in
attendance.
• If a controversial item is scheduled, arrangements for more detailed minutes will
be made.
• Summary comments made by citizens should be included. Committee members
will summarize citizen comments if no staff is available.
• Work with Council President related to agenda items to make sure a staff
member is available for each item discussed at the committee meeting.
• Committee minutes are to be forwarded to committee chairs for review (as time
allows).
G. Public Comments
There were no public comments.
The committee meeting adjourned at 8:17 p.m.
Public Safety & Personnel Committee
March 12, 2013
Page 3 of 3
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CITY OF KIRKLAND
CODE OF CONDUCT FOR CITY COUNCIL AND BOARDS AND COMMISSIONS
The Code of Conduct is supplemental to the Kirkland Municipal Code and the Code of Ethics and
applies to the City Council and all members of City advisory boards and commissions. The Code
of Conduct describes how Kirkland officials treat each other and work together for the common
good of the community. Conducting the City's business in an atmosphere of respect and civility
is the underlying theme in this code. City Officials are responsible for holding themselves and
each other accountable for displaying actions and behaviors that consistently model the ideals
expressed in the code.
Implicit in the Code of Conduct is recognition of the worth of individual members and an
appreciation for their individual talents, perspectives and contributions. The Code will ensure
an atmosphere where individual members, staff and the public are free to express their ideas
and work to their full potential.
As a City Official of the City of Kirkland, I agree to these principles of conduct.•
We consistently demonstrate the principles ofprofessionalism, respect and civility
in working for the greater good of Kirkland,
We assure fair and equal treatment of all people.
We conduct ourselves both personally and professionally in a manner that is above reproach.
We refrain from abusive conduct, personal charges or verbal attacks on the character or
motives of Council members, commissioners, staff and the public.
We take care to avoid personal comments that could offend others.
We show no tolerance for intimidating behaviors.
We listen courteously and attentively to all public discussions and treat all people the way we
wish to be treated.
We serve as a model of leadership and civility to the community.
Our actions inspire public confidence in Kirkland government.
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Keeping in mind the common good as the highest purpose, we will focus on holding
efficient meetings that achieve constructive solutions for the public benefit,
We work as a team to solve problems and render decisions that are based on the merits and
substance of the matter.
We respect differences and views of other people.
We adhere to the principles and laws governing the Council/Manager form of
government and treat all staff with respect and cooperation.
We will refrain from interfering with the administrative functions and professional duties of staff.
We will not publicly criticize individual staff but will privately communicate with the City
Manager any concerns about a Department or Department Director or staff person.
We will refrain from negotiating or making commitments without the involvement and
knowledge of the City Manager.
We will work with staff in a manner that consistently demonstrates mutual respect.
We will not discuss personnel issues, undermine management direction, or give or imply
direction to staff.
We will communicate directly with the City Manager, department directors or designated staff
contacts when asking for information, assistance or follow up.
We will not knowingly blindside one another in public and will contact staff prior to a meeting
with any questions or issues.
We will not attend City staff meetings unless requested by staff.
I acknowledge that I have received and read this Code of Conduct
Name
Date
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AM-5923
City Council Committee Meetings
Meeting Date: 07/09/2013
Time: 10 Minutes
Submitted For: Councilmember Peterson
Submitted By. Jana Spellman
Department: City Council
Committee: Public Safety, Personnel Tyne: Information
Information
Subject Title
Review of appointment of two new members to the Edmonds Public Facilities District Board.
Recommendation
N/A
Previous Council Action
Council has, historically, put confirmation of PFD Board members on the consent agenda.
3. E.
Narrative
On Tuesday, June 11 the PFD Board voted unanimously to nominate Larry Ehl and Susan Loreen for appointment to the
Edmonds PFD Board.
PFD Board members Terry Vehrs and John McGibbon retired from the Board (due to term limits) effective June 30, 2013.
Edmonds City Councilmember and Council PFD Liaison Strom Peterson attended the interviews for all five of the highly
qualified candidates. He was also present for the PFD vote to nominate Mr. Ehl and Ms. Loreen.
Attach 1: Larry Ehl EPFD Letter of Interest
Attach 2: Larry Ehl PFD application
Attach 3: Ehl Resume
Attach 4: Suan Loreen Application.pdf
Attach 5: Loreen ResumeRD 13
Attach 1: Larry Ehl EPFD Letter of Interest
Attach 2: Ehl PFD application
Attach 3: Ehl Resume
Attach 4: Loreen PFD Application
Attach 5: Loreen Resume
Inbox Reviewed By
City Clerk Sandy Chase
Mayor Dave Earling
Finalize for Agenda Sandy Chase
Form Started By: Jana Spellman
Final Approval Date: 07/05/2013
Attachments
Form Review
Date
07/03/2013 11:26 AM
07/05/2013 11:01 AM
07/05/2013 11:02 AM
Started On: 07/03/2013 10:36 AM
Packet Page 147 of 155
Nationally -recognized funding
and policy analysis and news
in short, kitchen -table english
May 13, 2013
Joseph Mclalwain, Executive Director
Edmonds Public Facilities District
Edmonds, Washington
- via email -
Dear Joe and EPFD Board Members,
Please find attached my application to join the Board of the Edmonds Public Facilities District.
My family and I have lived in Edmonds since 1999 and in south Snohomish County since 1990. Our children
grew up performing and attending performances at the ECA facilities.
I have been active in the community in the past as an elected and re-elected member of the Edmonds
School Board (1997-2002), the Cascade Land Conservancy's (now Forterra) Puget Sound and Snohomish
County Boards, the Edmonds Public Education Foundation, and the Alderwood Rotary.
My professional experiences include public and private sector government relations and policy work. I have
been an advocate to elected officials on behalf of private and public agency employers, and served as an
elected official and congressional staffer lobbied by others.
Two themes run through my community and professional experiences. First, I have worked with a variety of
stakeholders holding different and sometimes conflicting perspectives and goals about difficult and
contentious issues, and worked to build final consensus. Second, I participated in and/or led the
development and execution of strategy, communications and advocacy.
Due to a long work commute and then focusing on opening and operating a one -person business, I dialed
back my community involvement over the past few years. I am now at a place where I wish to reengage in
community service for an organization which could benefit from my experience and skills.
I believe the ECA is an important, valuable resource for Edmonds and the surrounding communities.
Working with the EPFD and ECA Boards, and the Edmonds City Council and other stakeholders to maintain
and expand the success of the ECA would be interesting and an honor.
Thank you for considering my application.
Best Regards,
tMan F
Larry Ehl
Packet Page 148 of 155
°V E°mod City of Edmonds
Citizen Board and Commission Application
(Please print or type)
T690 �190 Edmonds Public Facilities District
(Board or Commission)
Name Larry Ehl
Date
Please complete the following whether or not a resume or additional information is attached.
Occupational status and background
Publisher, Editor of Transportation Issues Daily, a national
newsletter and website about transportation policy and funding issues. Background: 30 years in public &
rivate sector government relations, communications; former Edmonds School Board Member, 1997-2002
Organization affiliations Assoc. of Washington Business. No others at this time, have been focused on
starting a small business. Previous: Alderwood Rotary, Cascade Land Conservancy, United Way of
Snohomish County, Edmonds Public Education Foundation
Why are you seeking this appointment? I am looking for an opportunity to reengage in community service
for an organization which could utilize my experience and skills. I believe the ECA is an important regional
and community resource, and I would enjoy being part of a team working to maintain and perhaps grow
the ECA's service to the community and region.
What skills and knowledge do you have to meet the selection criteria?
Many years of strategic planning and direction, and public involvement and engagement, during service on
boards of Edmonds School District and Cascade Land Conservancy. 25 years public policy advocacy experience.
Additional comments (use back of this sheet, if necessary) I would appreciate the opportunity to work
with the EPFD board, the ECA Board, the Edmonds City Council and other stakeholders to maintain and
expand the success of the Edmonds Center for the Arts.
Signature
Please return this completed form to. -
Mail: Attn. Joe McIalwain 410 4t" Ave. N., Edmonds, WA 98020
Fax: 425.275.4485 email: joe@ec4arts.org
Or deliver to Edmonds Center for the Arts, Administrative office (410 4`" Ave. N.)
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Larry Ehl
Profile
Senior executive with 25+ years of public and private sector experience in creating and
executing strategic advocacy and communications plans to achieve organization goals.
Recognized as a personable leader who builds positive relationships with policy makers,
industry and community leaders, and who uses a levelheaded, proactive, creative and
nonpartisan approach in addressing policy and communications issues.
Selected Advocacy Achievements
Secured project funding and policy proposals in federal transportation legislation
• Led and coordinated WSDOT Secretary's involvement as Chair of several national
coalitions and committees.
• Fregeuent speaker at conferences and meetings and quoted regularly in press
• Created advocacy plan that convinced USDOT to establish an inter -agency working group
• Co-authored strategy that created the national Public Ferry Agencies Coalition
• Led and coordinated a week-long Federal Funding and Policy educational exchange for
Governor's staff in DC
• Coordinated Alaska Way Viaduct and Ferries tour for Senate Appropriations, USDOT staff
Wrote presentations for National Surface Transportation Policy & Revenue Study
Commission
Served as Secretary for Western Association of State Departments of Transportation
• Assisted in generating strategy that formalized the West Coast Corridor Coalition
• Developed federal transportation issue blog that became widely read and referenced
• Influenced federal agency to modify regulatory proposal, saving five operating plants
• Designed and executed corporate internal communications on critical public policy issue
that generated positive employee feedback and was adapted by other companies
• Stopped a key legislative proposal that seriously threatened the industry's and company's
competitive edge in intellectual capital
• Countered activist groups & prevented negative press on highly visible, controversial issue
• Selected to address a national convention on "How To Lobby Effectively'
• Member of Edmonds School Board that was selected as state's School Board of the Year
and later won the state 2001 Diversity Award for outstanding efforts to promote and
value diversity/multicultural education, and served as President.
Packet Page 150 of 155
Experience
Transportation Issues Daily / Ehl Advocacy Services (May 2011 — Present)
Publisher / Principal
Transportation Issues Daily is a weekly e-newsletter and daily blog that offers short stories
and analysis about policy and funding issues about all modes, in kitchen -table language. Ehl
Advocacy provides strategic and communications counsel to help clients increase the odds
of securing funding and/or achieve legislative or regulatory goals.
Washington State Dept of Transportation, Olympia (March 2009 — April 2011)
Federal Relations Manager
Develop and execute legislative and communications strategies. Provide counsel on
legislative, communications, and policy issues to DOT Secretary and executives, the
Governor's office, State Agencies, Congressional offices and coalitions. Act as Agency's
primary liaison to Congress and USDOT. Represent WSDOT in, and assist in developing
advocacy plans for, national associations and coalitions. Write briefing papers, testimony,
speeches, and letters for executives, trade associations and coalitions.
Partnership For Learning (April 2008 — March 2009)
Executive Director
Develop and execute strategic advocacy, communications and fundraising plans.
Serve as a spokesman for business community's interests in public education.
Washington State Dept of Transportation, Olympia (March 2002 — April 2008)
Director of Government Relations (July 2007 — April 2008)
Federal Relations Manager (March 2002 - July 2007)
See above description.
Fisher Communications, Seattle (1995 — 2001)
Director of Coraorate & Government Relations
Direct corporation's involvement in federal, state and local legislative and regulatory issues.
Monitor and analyze legislative actions, develop and execute communications and
legislative strategies. Write briefing papers, testimony, speeches and letters for executives,
trade associations and coalitions. Serve as company's advocate, decision -maker, and public
speaker in selected business and trade organizations.
U.S. Senator Slade Gorton, Washington, DC and Seattle (1989 — 1995)
Chief Of Staff (1994—1995); Deputy State Director (1992—1993).
Bullock's, Los Angeles (1983 — 1988)
Direct Mail Marketing Manager; Credit Marketing Manager; Customer Service Supervisor.
Packet Page 151 of 155
Education
Master of Arts, Adult Education and Training; Seattle University; 1983
Bachelor of Arts, History; University of Washington; 1981
Selected Professional and Community Involvement
Cascade Land Conservacy Board, Snohomish County Board (1998-2004)
Board of Directors, Edmonds School District (1997 - 2002)
Packet Page 152 of 155
City of Edmonds
Citizen Board and Commission Application
(Please print or type)
Edmonds Public Facilities District
(Board or Commission)
Name Susan Loreen
Date May 20, 2013
Please complete the following whether or not a resume or additional information is attached.
Occupational status and background Vice President for Workforce Development at Edmonds
Community College. Previous positions: Dean, Business Division, Director of Continuing
Education, Director of Online Learning, instructor. Edmonds Community College.
Organization affiliations Past president and current Vice -President of the Edmonds Arts Festival
Foundation. Member, Edmonds Chamber of Commerce Economic Development Committee, member
"425 Launch", Member of Small Business Board, Economic Alliance of Snohomish County
Why are you seeking this appointment? I have been active in the foundation side of the arts communit
for several years and I am interested in continuing to help promote the arts and the positive economic
and cultural impact they have on their communities. The ECA has had a tremendous impact on our
community. It is one of our greatest regional assets and I would like to help it continue to meet its
mission and goals by serving on the Edmonds PFD.
What skills and knowledge do you have to meet the selection criteria? I have over 20 years of
managerial experience at a public institution. I have experience in strategic planning, budget
development, economic analysis, public policy analysis and working with arts facilities.
Additional comments (use back of this sheet, if necessary). I am very interested in this position and I
believe I could utilize my past experience, skills and knowledge to sypport the City of Edmonds and the
ECA by serving on the EPFD. Thank you
Signature
Please return this completed form to. -
Mail: Attn. — Joe McIalwain 410 4th Ave. N., Edmonds, WA 98020
Fax: 425.275.4485 email: joe@ec4arts.org
Or deliver to Edmonds Center for the Arts, Administrative office (410 4th Ave. N.)
Packet Page 153 of 155
SUSAN LORE EN
EXPERIENCE
July 2011 to Present, Edmonds Community College
Vice President, Workforce Development
• Serve as representative for the college to the community for on -going
collaboration with business, industry and public organizations
• Direct workforce and economic development programs and act as the
second senior administrator responsible for the direction of professional technical
programs at the college
• Serve as liaison with the State Board for Community and Technical Colleges
on all workforce areas
• Develop initiatives and work with industry partners and community
organizations to improve and enhance educational programs and provide
opportunities for students
January, 2000 to June, 2011, Edmonds Community College
Dean, Business Division
• Provided leadership, management and support for over 120 faculty and staff,
generating over 3700 FTEES per year
• Directed budget of $2.2 million, manage division grants and contracts, oversee all
campus food services and outlets, write and manage grants and contracts, promote
and advocate for division programs
• Worked with the Vice President for Instruction and division deans to provide
strategic planning, resources and support for instructional programs
• With the Vice President for Workforce Development and workforce deans,
developed and implemented strategies and operations to meet state guidelines,
market programs, develop new certificates and degrees
1988-1999, Edmonds Community College
Director of Distance Learning, Assistant Director of Continuing Education Programs
• Established one of the first online teaching programs in Washington, led effort to
establish first state-wide Distance Learning Council, chaired state-wide organization
• Developed and managed contract training and self-support programs in computer
information technology and management for Boeing, Tulalip Tribes, Snohomish
County, AT&T and other businesses and organizations in Snohomish and King
Counties
EDUCATION
• Master's of Education, University of Washington
Packet Page 154 of 155
Bachelor's Degree, Political Science, University of Oregon
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