2013-08-20 City Council - Public Agenda-1511'4- o
90�
AGENDA
EDMONDS CITY COUNCIL
Council Chambers — Public Safety Complex
250 5th Avenue North, Edmonds
AMENDED 8-16-13 AT 3:30 P.M.
AUGUST 20, 2013
7:00 P.M. - CALL TO ORDER / FLAG SALUTE
1. (5 Minutes) Roll Call
2. (5 Minutes) Approval of Agenda
3. (5 Minutes) Approval of Consent Agenda Items
A. AM-6036 Approval of City Council Meeting Minutes of August 6, 2013.
B. AM-6041 Approval of claim checks #203614 through #203769 dated August 8, 2013 for
$967,970.14 and checks #203770 through #203918 dated August 15, 2013 for
$282,492.14. Approval of payroll direct deposit & checks #60351 through #60378 for
$478,789.50, benefit checks #60379 through #60390 and wire payments of $211,550.74
for the period July 16, 2013 through July 31, 2013.
C. AM-6015 Acknowledge receipt of Claims for Damages from Souvonnah Ramsey ($5,400) and
Yoon Kim (amount undetermined).
D. AM-6005 June 2013 Budgetary Financial Report
E. AM-6035 Report on bids opened July 30, 2013 for the 224th St. Waterline Replacement Project
and award of contract to Earthwork Enterprises, Inc. in the amount of $79,114.13.
F. AM-6037 Report on bids opened August 1, 2013 for the 2013 Sewerline Rehabilitation Project
and award of contract to Insituform in the amount of $135,344.74.
G. AM-6032 Transfer and Hold Harmless Agreement for Police Dog Dash to Sergeant Josh McClure.
H. AM-6034 Authorization of additional construction funding for the 76th Avenue W Water Main
Replacement Project.
Packet Page 1 of 307
4. Audience Comments (3 minute limit per person)*
*Regarding matters not listed on the Agenda as Closed Record Review or as Public
Hearings
5. (10 Minutes) Swearing -in Ceremony for Sergeant Josh McClure.
6. (60 Minutes) Public hearing regarding possible amendment of Animal Control code provision
AM-6031 ECC.5.05.050, Running at Large.
7. (10 Minutes) Salary increase to continue receipt of Court Improvement Account Funds
AM-6038
8. (5 Minutes) Authorization for the Mayor to sign a Grant Acceptance Intent Notice and Grant
AM-6033 Agreement with the State of Washington Department of Ecology for a Municipal
Stormwater Capacity Grant for $50,000 and a Project Specific Planning and Design of
Retrofit/LID Project Grant up to $120,000.
9. (10 Minutes) 2013 August Budget Amendment
AM-6043
10. (20 Minutes) 2014 Budget Approaches and Recommended Fund Balance Policy.
AM-6044
11. (30 Minutes) Discussion regarding Code of Ethics.
AM-6007
12. (15 Minutes) Report on City Council Committee Meetings of August 13 and 19, 2013.
AM-6042
13. (15 Minutes) Proposal to rescind Ordinance No. 3935 — An Interim Zoning Ordinance to amend the
Critical Areas Ordinance, specifically Sections ECDC 23.40.220, 23.40.320, 23.50.020,
23.50.040 and 23.90.040, to allow development within legally established impervious
areas and within buffer areas that are physically separated and functionally isolated from
an associated critical area.
14. (5 Minutes) Mayor's Comments
15. (15 Minutes) Council Comments
16. (15 Minutes) Convene in executive session regarding pending litigation per RCW 42.30.110(1)(i).
17. (5 Minutes) Reconvene in open session. Potential action as a result of meeting in executive session.
ADJOURN
Packet Page 2 of 307
AM-6036
City Council Meeting
Meeting Date:
08/20/2013
Time:
Consent
Submitted By:
Sandy Chase
Department:
City Clerk's Office
Review Committee:
Type:
Action
Committee Action:
Information
Subject Title
Approval of City Council Meeting Minutes of August 6, 2013.
Recommendation
Review and approval.
Previous Council Action
N/A
Narrative
Attached is a copy of the draft minutes.
08-06-13 Draft City Council Minutes
Inbox
Mayor
Finalize for Agenda
Form Started By: Sandy Chase
Final Approval Date: 08/15/2013
Attachments
Form Review
Reviewed By Date
Dave Earling 08/14/2013 02:34 PM
Sandy Chase 08/15/2013 08:39 AM
Started On: 08/14/2013 02:15 PM
3. A.
Packet Page 3 of 307
EDMONDS CITY COUNCIL DRAFT MINUTES
August 6, 2013
The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council
Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute.
ELECTED OFFICIALS PRESENT
Dave Earling, Mayor
Lora Petso, Council President
Strom Peterson, Councilmember
Joan Bloom, Councilmember
Kristiana Johnson, Councilmember
Adrienne Fraley-Monillas, Councilmember
Diane Buckshnis, Councilmember
ELECTED OFFICIALS ABSENT
Frank Yamamoto, Councilmember*
*(Participated via phone in Agenda Items 6, 7 & 8)
1. ROLL CALL
STAFF PRESENT
Stephen Clifton, Community Services/Economic
Development Director
Phil Williams, Public Works Director
Roger Neumaier, Finance Director
Rob Chave, Acting Development Services Dir.
Kernen Lien, Senior Planner
Jeff Taraday, City Attorney
Sandy Chase, City Clerk
Jana Spellman, Senior Executive Council Asst.
Jeannie Dines, Recorder
City Clerk Sandy Chase called the roll. All elected officials were present with the exception of
Councilmember Yamamoto.
Mayor Earling explained Councilmember Yamamoto is meeting with his doctor next Monday. A leak was
detected in the artery that was surgically repaired last year.
Recognizing the work done by the Finance and Public Works Departments, Mayor Earling announced
approximately $15 million in bonds were sold this morning. The interest rate including fees is 4.56%, an
interest rate of 4.75% was the original estimate. The sale closes on August 21, 2013.
2. APPROVAL OF AGENDA
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETERSON,
TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED
UNANIMOUSLY.
3. APPROVAL OF CONSENT AGENDA ITEMS
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
BLOOM, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The
agenda items approved are as follows:
A. APPROVAL OF CITY COUNCIL MEETING MINUTES OF JULY 30, 2013.
B. APPROVAL OF CLAIM CHECKS #203500 THROUGH #203613 DATED AUGUST 1,
2013 FOR $230,524.56. APPROVAL OF REISSUED PAYROLL CHECK #60350 $610.08.
Edmonds City Council Draft Minutes
August 6, 2013
Page 1
Packet Page 4 of 307
4. AUDIENCE COMMENTS
Susan Paine, Edmonds, expressed her pleasure that the Council was discussing the hiring of a
Development Director. An employee of the City of Seattle Permitting Department, she cited the
importance of a strong permitting system and leadership to ensure funding and regulatory mechanisms are
in place. She commented on the shift in the old -school working environment where a handshake was
sufficient; new regulations including stormwater regulations require strong leadership, permitting and
fees. She also cited the importance of well trained staff with the expertise to do their job effectively. She
noted the shift of the burden from private development to the public sector.
Donna Breske, Snohomish, referred a letter dated July 22, 2013 from Engineering Program Manager
Jeanie McConnell related to her permit application for construction of a single family home located at
9330 218th Place Southwest. The review letter states she must provide storm drainage control in
accordance with the previous staff determination of a permit application for the lot submitted in 2007. Ms.
Breske pointed out she was not able to provide her seismic, glazing, energy and structural design per the
code in place six years ago. She questioned why she was being asked to provide the engineering
stormwater design consistent with the previous code when the City's drainage code has been updated. She
has the right and the City is obligated to review her permit under the current code. The review letter
demonstrates Ms. McConnell's lack of understanding that current permits must be reviewed under the
current code. Ms. Breske cited the lack of training and lack of leadership among City staff. She suggested
the City hire someone, preferably from outside the City, with more robust training in harmonizing the
GMA, federal Clean Water Act, Department of Ecology mandates and fundamental concepts.
Mayor Earling asked Phil Williams, Public Works Director, to address Ms. Breske's concerns. Mr.
Williams pointed out although the letter was signed by Ms. McConnell, the City Engineer, the City
Attorney and he concur with the review comments in the letter. He supported the conclusions staff
reached with regard to the Breske's most recent application, explaining much of it was based on previous
court cases that were decided in the City's favor.
Ms. Breske agreed the City has been consistent in their response. Although Ms. Connell believes the
storm drainage goes onto her lot, Ms. Breske assured it has not gone onto the lot since 2001. She has
discussed this with Mr. Taraday and suggested he, staff, the Mayor, and/or Councilmembers visit the lot,
open the fire hydrant, let the water flow into the catch basin and see where it goes. She assured water has
not entered the lot for 12 years; it flows around the lot.
Randy Hayden, Edmonds, spoke regarding responsible growth in Edmonds. During the past six months
the Council has discussed both the Harbor Square project and Westgate. He referred to comments that
taller buildings at Harbor Square may not be developed for 30 years or for 10 years at Westgate, pointing
out the discussion should be whether taller buildings should be allowed, not when they would be built.
Many refer to what Lynnwood, Mountlake Terrace and Shoreline are doing; he questioned whether
Edmonds wanted to be like those cities. Many people move to Edmonds and visit Edmonds because of its
small town feel. He feared Edmonds would lose its small town feel if big developments were allowed.
Steve Bernheim, Edmonds, agreed with Mr. Hayden's comments. He also expressed support for a
resolution asking the Mayor to begin recruiting for the Development Services Director. The position has
been vacant since 2009, more than 4 years. Recognizing it will take a long time to find a qualified person,
he urged the Council to begin recruiting now even if the budget is not in place to hire the person. He also
recommended casting a broad net especially to academic institutions. He recommended the City not
invest any more money into the code rewrite until a director is in place to direct the rewrite. He suggested
until specific problems were identified in the code necessitating a rewrite, the City was wasting money
having outside lawyers rewrite the code. The citizens of Edmonds are not adequately served with regard
to approval of short plats, rezones and Comprehensive Plan changes without a Development Services
Edmonds City Council Draft Minutes
August 6, 2013
Page 2
Packet Page 5 of 307
Director in place to coordinate it. The position was left vacant to save funds needed during crisis times;
that is no longer the case and the Council can budget and hire a responsible director. He questioned how
the staff could enjoy working there without a director in charge.
Roger Hertrich, Edmonds, commented Council meetings have become boring because the Council
continues to discuss the same thing, Harbor Square. The Council has discussed Harbor Square 13 times,
plus discussion by the Planning Board and the Port. The Port withdrew their application and he suggested
the Council get on with valuable business instead of boring the public.
5. AUTHORIZE THE MAYOR TO SIGN A CONDITIONAL SETTLEMENT AGREEMENT &
RELEASE WITH GRAY & OSBORNE, INC.
Mr. Williams referred to the Haines Wharf Park and 75`"/76th Walkway project that resulted in
improvements as well as difficulties getting the improvements delivered including a protracted
conversation with the contractor, Precision Earthworks. Some of Precision's concerns were related to
design documents, claims that they were not accurate or did not depict actual conditions in the field. Gray
& Osborne was the design firm the City hired to design the park and the walkway. Gray & Osborne
helped the City work with Precision to deflect and defend claims throughout the settlement process. When
that concluded earlier this year, the City began a conversation with Gray & Osborne to reach a consensus
on errors that were made and their impact on the City's project and the finances. He recommended
approval of the proposed settlement agreement with Gray & Osborne for a total of $60,000 of which
$35,000 is a cash payment from Gray & Osborne to the City and $25,000 is design services provided to
the City at no cost during the settlement process with Precision.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETERSON,
TO AUTHORIZE THE MAYOR TO SIGN A CONDITIONAL SETTLEMENT AGREEMENT
WITH GRAY & OSBORNE, INC. MOTION CARRIED UNANIMOUSLY.
6. EDMONDS DOWNTOWN BUSINESS IMPROVEMENT DISTRICT BOARD REQUEST TO
AMEND CITY CODE SECTION 3.75.120 - EXTEND DEADLINE FOR SUBMITTING ANNUAL
WORK PROGRAMS AND BUDGETS.
(Councilmember Yamamoto joined the Council meeting via telephone.)
Community Services/Economic Development Director Stephen Clifton explained the Edmonds
Downtown Business Improvement District (EDBID) is requesting the submittal deadline for their 2013
work program and budget be changed from September 1 to October 31 and all subsequent annual
submittal deadlines be changed from September 1 to October 1. He relayed Finance Director Roger
Neumaier's indication that would be workable with regard to the budget. He relayed City Attorney Jeff
Taraday's suggestion that to address the request to change the date from September 1 to October 31 this
year, the Council delete September and insert October in ECDC Section 3.75.120 and add a sentence at
the end, "unless otherwise agreed to by the City Council."
COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO CHANGE THE 2013 DATE TO OCTOBER 31 AND AUTHORIZE THE CITY ATTORNEY
TO PREPARE AN ORDINANCE AMENDING CITY CODE SECTION 3.75.120. MOTION
CARRIED UNANIMOUSLY.
7. AUTHORIZATION TO RECRUIT FOR DEVELOPMENT SERVICES DIRECTOR
Councilmember Bloom provided a history of the position:
• Position vacated end of April 2009
• Two searches to locate a qualified Development Services Director were unsuccessful
Edmonds City Council Draft Minutes
August 6, 2013
Page 3
Packet Page 6 of 307
• Planning Manager Rob Chave appointed Acting Development Services Director on March 6,
2012
• Mr. Chave's appointment renewed in 2013
She relayed Mr. Chave is doing a very good job but she imagined doing two full-time jobs, one of which
is supervising himself, is very difficult. The position has been vacated long enough that it has done
damage to the operation of the Development Services Department. She acknowledged she missed the fact
that the position was not budgeted in the 2013 budget. She relayed Mayor Earling's indication that he
made a conscious decision not to present the position as a decision package in the 2013 budget. She
concluded this oversight continues to put excessive burden on Mr. Chave and does a disservice to the
Development Services Department, employee's workloads and citizens.
Councilmember Bloom explained the Development Services Director is a City officer position, a position
that requires the Mayor present three qualified candidates to the Council for interview and approval of the
final candidate. That process is not required for appointment of an acting director; Mr. Chave has been in
the position of Acting Development Services Director longer than the code intends.
Councilmember Bloom requested the Council consider passing a resolution to begin recruitment for a
Development Services Director position as soon as possible. Anticipating it will take a long time to find a
qualified director, she felt it important to begin the search as soon as possible.
Council President Petso asked if a resolution was required to begin the process of recruiting for a position
or could the Council authorize the Mayor to begin the recruitment process. City Attorney Jeff Taraday
answered there currently is no Development Services Director position in the budget. If the Council
wanted that recruitment to begin, the Council could ask the Mayor to begin recruitment. He was uncertain
the Mayor would be under any obligation to begin the recruitment because there is no position budgeted
and the Mayor, as the Chief Executive Officer of the City, controls hiring decisions subject to
appointment. The fact that the Council has confirmation authority of the position does not require the
Mayor to begin a recruitment process when there is no budgeted position. Council President Petso asked
if a resolution was required or could the Council do it by motion. Mr. Taraday said that did not matter.
Council President Petso observed it appeared the position had been previously advertised and a decision
made not to hire. She asked whether there was a downside to initiating recruitment now and then ceasing
recruitment if a decision was made during budget deliberations not to reauthorize the position. Mr.
Taraday advised commencing a recruitment process did not obligate the City to hire someone.
Councilmember Buckshnis pointed out in the private sector, directors are promoted from within. The
Acting Director has been in the position for a long time. She relayed Planning Commissioner Val
Stewart's request that if the Acting Director applied for the position, consideration be given to the
importance of the historical knowledge of the code, policies and past events along with the skill set and
combined experience. Councilmember Buckshnis noted Mr. Chave is highly respected by other cities who
participate in Snohomish County Tomorrow. She acknowledged the importance of the Acting Director's
knowledge and suggested hiring consultants during busy periods.
Councilmember Yamamoto questioned what damage had been done to the department or the community
by not having a permanent Development Services Director in place. He agreed Mr. Chave is doing a very
good job and suggested placing him into the position of permanent Development Services Director.
Councilmember Yamamoto also cited the cost of a search process. He questioned what could be gained
by an outside search, commenting Mr. Chave has a great deal of ability, experience and knowledge.
Edmonds City Council Draft Minutes
August 6, 2013
Page 4
Packet Page 7 of 307
Councilmember Fraley-Monillas commented the decision is to fill the Development Services Director
position and the job requirements; the Council has no role in deciding whether Mr. Chave is selected as
that is the Mayor's decision.
Councilmember Peterson expressed concern with the timing of this item, preferring it be discussed during
budget deliberations. To Council President Petso's question about beginning recruiting and then stopping
if the position was not authorized during budget deliberations, he commented there may not be any legal
issue but from a professional perspective it would bode poorly for the City in future recruitment for this
position or other director positions. After the Mayor presents the budget, the Council can make changes to
the budget including authorizing this position. He summarized including the position in the budget is the
first step; recruiting without a funded position is not a wise course of business action. He agreed filling
the position may take a long time but he questioned who will apply if the position is not funded.
In response to Councilmember Yamamoto's question about what damage has been done to the
department, Councilmember Bloom explained Mr. Chave stepped into the position of Acting
Development Services Director after three years without any leadership in the department. The
Development Services Director oversees five chapters of code and she assumed many things were not
being done when no one was accountable for overseeing the code. She summarized the damage had been
done before Mr. Chave was appointed Acting Development Services Director and no one could have
corrected the damage caused by that lack of leadership.
Councilmember Bloom suggested correcting the damage by beginning to recruit for the position now,
relaying her preference that the position had been budgeted for 2013 and that recruitment had begun
earlier this year. To Councilmember Fraley-Monillas' comment that it is the Mayor's decision,
Councilmember Bloom read from the code regarding city officer positions, "the City Council shall
interview the top three candidates for each position prior to the Mayor's final selection provided that the
Council may waive the three interview requirement by motion and may opt to interview as few as one
candidate for any vacant position. The Mayor's appointments to all other employee positions shall not be
subject to City Council confirmation." She noted the Public Safety & Personnel Committee (comprised of
Councilmember Peterson and she) are considering amendments to this code section. She clarified not only
does the Council interview candidates for all city officer positions, the Council approves the Mayor's
appointment and reviews all job descriptions prior to filling the position. She summarized the Council has
a very active role in the Development Services Director position.
Councilmember Bloom agreed with Councilmember Peterson's concern regarding the timing,
commenting the right time was during the last budget cycle. The amendments the Public Safety &
Personnel Committee is considering include how acting officer positions are appointed and approved and
the length of time before a search is initiated.
Councilmember Fraley-Monillas advised the Mayor makes the ultimate selection of officers as was done
most recently in the selection of the Finance Director; the Mayor presented two candidates and the Mayor
made the decision to hire one of them. She referred to comments made during Audience Comments
regarding the need for a Development Services Director to address issues that range from stormwater to
assigning job tasks. She agreed with Councilmember Peterson that when recruitment begins, there should
be a general idea of whether the position will be filled. A search process requires a great deal of time and
money for the Human Resources Department. The cost is unknown as a decision has not yet been made
whether the Director position will be an added position or take the place of another position.
Councilmember Johnson relayed that the Finance Committee recommended this proposal be sent to the
Public Safety and Personnel Committee. She agreed that would be a prudent first step in preparing for the
budget decision.
Edmonds City Council Draft Minutes
August 6, 2013
Page 5
Packet Page 8 of 307
Councilmember Buckshnis said the three years without an Acting Director was due to the actions of
previous mayors, not Mayor Earling. If a decision is made to fund the position, she suggested Mayor
Earling promote from within.
Council President Petso clarified the Finance Committee was split; one Councilmember wanted to refer it
to the Public Safety and Personnel Committee and the other wanted it brought to full Council. She made a
decision to present it to the full Council for discussion of whether to proceed as Councilmember Bloom
proposed, refer it to Public Safety and Personnel Committee or defer it to the budget process.
Council President Petso agreed when/if the Council authorizes the process, the Council does not need to
state whether to promote from within or conduct a search. The position would be opened to applicants
from within and outside the City and the Mayor will select the candidates for Council to interview. She
suggested the Council focus on how to proceed, whether to forward it to committee, wait for the budget
process or begin advertising the position with the expectation that will help fill the position sooner.
Councilmember Peterson preferred to delay further discussion until budget deliberations. He did not want
to consider funding this position without considering funding of other positions such as a police officer or
funding other cuts that were made. He was aware the Development Services Director position was not
funded in the 2013 budget and although he was not happy about it, he was not happy with many of the
other cuts that were made but necessary. The appropriate place to consider this position was during
budget deliberations when staff and services can be considered as a whole.
Based on her reading of the code which requires the Mayor present the top three candidates for interview
by the Council, Councilmember Bloom did not feel this was a position that the Mayor can promote from
within. She understood the inclination for delaying until budget deliberations but that assumed the
Development Services Director position would not be funded and she could not fathom that the
Development Services Director position would not be funded. The code states an acting director cannot
be in a position on an ongoing basis. She agreed the Public Safety & Personnel Committee could review
the job description and the cost of a recruitment process and estimate the time to conduct a search, etc. to
provide additional information for the budget process. Even if a process was initiated this year, she felt it
unlikely the position would be filled by the end of 2013. She recommended referring the matter to the
Public Safety and Personnel Committee and returning to the Council with additional information.
Councilmember Yamamoto, a member of the Finance Committee, relayed his supported for forwarding
this to the Public Safety and Personnel Committee.
Councilmember Buckshnis disagreed with referring it to the Public Safety and Personnel Committee as
she viewed this as a finance issue. If a Councilmember feels strongly about filling the position, it should
be done via a budget amendment which is reviewed by the Finance Committee. She recalled funding for
previous director positions was reviewed by the Finance Committee.
Councilmember Fraley-Monillas agreed with Councilmember Buckshnis, noting the Human Resources
Department has the job description, costs, etc. The Finance Committee could review a budget amendment
to fill the position sooner than the 2014 budget, but she preferred to discuss the position as part of the
2014 budget.
Councilmember Bloom commented another pending item is the rewrite of Chapter 2 which discusses
acting director and officer positions and how they are filled. That is on the Public Safety and Personnel
Committee's agenda and the committee could address this position at the same time.
Council President Petso suggested scheduling it on both the Finance Committee and the Public Safety &
Personnel Committee's agenda, with each committee addressing relevant aspects of the proposal.
Mayor Earling explained, at his request, Planning, Building and Engineering staff have been discussing
how to be more user friendly, more productive, and make better decisions. For example the three
Edmonds City Council Draft Minutes
August 6, 2013
Page 6
Packet Page 9 of 307
divisions did not previously meet on a regular basis to discuss projects; they do now. A group of staff
members have held 12 meetings over the last 7-8 months to develop a series of recommendations.
Mayor Earling distributed information that includes a memorandum from him with his recommendations,
a memo from Mr. Williams regarding the process and a matrix with tasks, purpose/general information,
and status. A series of improvements have been made by Planning, Building and Engineering in the past
several months to improve the flow of work. There is a sense of camaraderie, working together and
understanding of their common mission. At the forefront of that has been Rob Chave. Mr. Chave has
done a fabulous job in his role as Acting Development Services Director. With the quality of Mr. Chave's
work and interdisciplinary cooperation, Mayor Earling recommended a direct appointment of Mr. Chave
as permanent Development Services Director. Mr. Chave is comfortable taking on the director position as
well as a fair amount of the Planning Manager role.
Mayor Earling relayed his recommendation also includes establishing a new position for Kernen Lien to
assume a portion of the Planning Manager's work. Mr. Lien is comfortable and enthusiastic about the
opportunity to explore a new responsibility. He provided the following cost comparison:
Mayor's Recommendation
• Salary increase costs: $23,000 - $27,000
(includes benefits)
• Total cost: $23,000 - $27,000
Newly Created Director Position
• Salary & benefits costs: $184,000
• Search costs: $20,000
• Total cost: $204,000
Mayor Earling explained initial projections indicate there may be an additional $600,000 for allocation;
the $204,000 cost of a newly created director position would substantially reduce that amount. He
explained his preliminary 2014 budget will include some one-time costs such as security issues in the IT
department at a cost of $50,000 - $70,000. Mayor Earling reiterated Mr. Chave and Mr. Lien have done
and will continue to do fabulous work. He looked forward to their direct appointments.
Councilmember Fraley-Monillas asked when Mayor Earling wanted the Council to approve/disapprove
his proposal. Mayor Earling preferred to move it along as expeditiously as possible such as September or
October. Because of the lower dollar amount, it would have considerably less impact on the budget.
Councilmember Buckshnis asked how the senior planner's workload would be addressed. She noted Leif
Bjorback had done a great job in the Building Official position. Mayor Earling responded Mr. Chave is
comfortable with assuming the director position and a portion of the planning manager. Mr. Lien is
comfortable with assuming a small amount of the planning manager's duties. In addition, a planner who
was on maternity leave returned two weeks ago. Due to increased workloads, he likely will propose
utilizing contract staff on an as -needed basis in the amount of $20,000 - $30,000. That will be included as
part of the 2014 budget.
COUNCIL PRESIDENT PETSO MOVED, SECONDED BY COUNCILMEMBER BLOOM, TO
REFER THIS TO THE PUBLIC SAFETY AND PERSONNEL COMMITTEE AND THE
FINANCE COMMITTEE FOR CONSIDERATION IN LIGHT OF THE NEW INFORMATION
THAT HAS BEEN PROVIDED BY MAYOR EARLING THIS EVENING. MOTION CARRIED
UNANIMOUSLY.
8. POTENTIAL ACTION REGARDING A PROPOSED INTERIM ORDINANCE / CRITICAL
AREAS 'ALLOWED ACTIVITIES' PROVISIONS
Senior Planner Kernen Lien explained the critical area regulations are not completely consistent with the
Best Available Science (BAS) report that was prepared as part of the Critical Areas Ordinance (CAO)
update in 2004, particularly in regard to allowed activities. Allowed activities are activities that can occur
within a critical area or critical area buffer. Allowed activities can be conditioned, but must use best
management practices and must not degrade associated critical area. Examples include utility
Edmonds City Council Draft Minutes
August 6, 2013
Page 7
Packet Page 10 of 307
maintenance, activities within the improved right-of-way, and alterations to structures that do not increase
the "footprint of development." The footprint of development is the inconsistency between the CAO and
BAS report.
The idea of development or redevelopment within the developed footprint was discussed in the BAS
report. The BAS report noted the vast majority of the city (96%) is already developed and that future
growth will be concentrated in the redevelopment of existing parcels. The BAS report noted the challenge
for the CAO is providing opportunities to improve conditions around critical areas in the long term while
allowing reasonable redevelopment. The BAS concluded the main route to improving critical areas and
their buffers was to require buffer enhancement in exchange for allowing development and
redevelopment within the existing footprint of development. When the critical areas regulations were
written, the inclusion of "existing structures" in the allowed activities section has consequences counter to
the BAS report which referred to development within the developed footprint.
Mr. Lien recalled two projects that are impacted by this inconsistency were highlighted last week
including the American Brewery Silo and the City Park project. He provided information in an email
from Parks & Recreation Director Carrie Hite describing how the critical areas regulations impacted the
City Park project:
• Holding off on 60% design
• Budget could be impacted by further delay
• Shifting the project to the south would result in the removal of three large trees
• Waiting for an expedited review pushes the project back further and would not open next summer
• Grant requires the project be completed by August 2014
Mr. Lien highlighted the proposed changes to the CAO in the interim ordinance to bring the current CAO
into compliance with BAS:
• Development proposal within the footprint of development ECDC 23.40.220.C.3, ECDC
23.50.020.E
• Definitions ECDC 23.40.320 impervious surface and footprint of development
• Physically separated and functionally isolated ECDC 23.50.040.H, ECDC 23.90.040.D.4.c
• Wetland enhancement ECDC 23.50.040.J
He advised this is scheduled for a public hearing at the Planning Board next Wednesday.
Council President Petso referred to Mr. Lien's comments regarding the inconsistency with BAS with
regard to structures. The interim ordinance also changes physically separated and functionally isolated;
she asked whether there was any inconsistency with regard to that or was it simply an add -on. Mr. Lien
answered it is not just an add -on; it is a continuation of the previously developed footprint. If a developed
area is separated from the critical area and critical area buffer by development, allowing development on
the opposite site is similar to allowing development in the previously developed footprint.
Council President Petso observed it would allow development outside the previously developed footprint.
Mr. Lien answered as proposed it would allow development in an area that is physically and functionally
isolated; that would be determined by a critical areas expert. In the park example, there is a parking lot
and a road between what is proposed in the critical area. That area does not provide any benefit to the
critical area or enhancement to the buffer area as it is separated by previous development. Council
President Petso pointed out that area is not currently 100% impervious surface; there is a lot of grass and
trees. Mr. Lien explained it is physically and functionally separated by imperious surface. Council
President Petso agreed but said it is not impervious surface, yet the proposed change would allow it to
become 100% impervious surface. Mr. Lien answered yes, if a critical areas expert determines it is
physically and functionally isolated and would not have any impact on the critical area.
Edmonds City Council Draft Minutes
August 6, 2013
Page 8
Packet Page 11 of 307
Council President Petso referred to things that constitute physically and functionally isolated such as the
railroad tracks between homes and Puget Sound or a road such as in City Park. She asked if something as
small as a trail or a small rock retaining wall could constitute physically and functionally isolated. Mr.
Lien reiterated that would be determined by a qualified professional. Something as small as a trail would
not; trails are an allowed activity within a critical area buffer and generally are smaller and not
impervious surfaces. Things that physically separate and functionally isolate are typically larger such as
roads. Another example would be a house constructed in a stream buffer; if the homeowner wanted to add
onto the house on the opposite site of the stream, the house would physically separate development from
the critical area.
Unlike the other examples that would be within the existing developed footprint, Council President Petso
observed the City Park project could expand the existing impervious surface. Mr. Lien agreed it could if it
was physically and functionally isolated. With regard to the developed footprint, Council President Petso
recalled there was some discussion about attempting to cure the sins of the past. If the existing developed
footprint was a parking lot, a parking lot could be reconstructed with pervious pavement to enhance the
wetland; with the proposed change to allow structures, she asked if there would be any opportunity to
reduce the effect of past development. Mr. Lien answered as the code is written, enhancement is still an
important part. The BAS report and code language allow development within the previously developed
area in exchange for enhancement. The code allows activity if it, a) does not increase the footprint of the
development beyond the legally established footprint, b) does not increase the impact to the critical area
and/or buffer, c) does not increase the total impervious surface area of the site, and d) does not increase
the risk to life or property as a result of the development proposal, and e) includes measures to enhance
the critical areas. The code allows development in this area in exchange for enhancement. Council
President Petso asked who decides if the enhancement is proportionate to the expansion of impervious
surface or structure. Mr. Lien answered within critical areas, a qualified professional makes that
determination; a wetland expert for a wetland and a stream biologist for a stream.
If the changes are not made, Council President Petso asked whether a variance process with a decision by
the Hearing Examiner would be required. Mr. Lien answered people are not encouraged to pursue a
variance because the variance criteria are very strict. The proposed changes are to bring the code into
consistency with BAS. The variance process is a last resort when there is nothing that can be done to fit
the code but the development should go forward.
Council President Petso recalled a statement in last week's packet that it would be illegal to mitigate for
the City Park project. Mr. Lien referred to the issue outline memo that contained an excerpt from an email
from Ms. Hite, "Mitigate the development within the buffer, which has been determined by Planning isn't
legal" which he felt was a "lost in translation comment." Staff informed Ms. Hite that it does not fall
within allowed activities, in planning -speak, that becomes it is not legal. Council President Petso asked
whether the spray pad could be constructed and the impacts mitigated. Mr. Lien answered as far as
allowed activities, no. He did not anticipate the spray park would meet all the variance criteria; one of the
criteria is "can it can be constructed someplace else." The project can be moved to the south and three
large, healthy trees removed. Ms. Hite has also indicated there are time constraints; the standard time for a
variance process is 3-4 months. He reiterated the proposed changes are to bring the code into consistency
with the BAS report.
Councilmember Peterson asked if the City was vulnerable to legal action if the CAO was in conflict with
the BAS report. Mr. Taraday stated legally they are required to be consistent under the GMA. The time to
challenge that would be at the time of adoption of the CAO; therefore, it may be too late for a challenge.
Councilmember Peterson pointed out BAS is science and that does not change regardless of the CAO.
Councilmember Buckshnis stated the proposed change is to bring the CAO into compliance with the BAS
report. She noted Council President Petso is throwing in the issue of no net loss which has nothing to do
Edmonds City Council Draft Minutes
August 6, 2013
Page 9
Packet Page 12 of 307
with this. Without the proposed change, the City Park project will be moved south and three healthy trees
removed. She objected to the Council micromanaging staff's work, reiterating the City Park project is
physically separated and functionally isolated.
Council President Petso asked what part of the physically separated and functionally isolated criteria
conflicts with BAS with regard to redevelopment in the existing footprint. Mr. Lien answered no net loss
is one of the criteria in BAS as well. The idea behind allowing development in a previously developed
area is it results in no net loss because it is already an area that has been developed and it allows an
opportunity for enhancement. With regard to physically separated and functionally isolated, the tie to
BAS is this area is separated from the critical area by an area that has been previously developed. That
determination is made by a qualified professional.
Council President Petso asked how this was not consistent with the current BAS. Mr. Lien answered it is
not in the code at all; the concept is contained in BAS. Council President Petso recalled BAS allows
development within the existing footprint. Mr. Lien explained the conflict between the CAO and BAS
report is related to how BAS characterizes this issue with the city being developed and development
within previously developed areas as an opportunity for enhancement.
Councilmember Bloom asked whether adoption of an interim ordinance was necessary tonight when the
Planning Board is holding a public hearing next week. Mr. Lien referred to the comments from Ms. Hite,
pointing out even an expedited review process by the Planning Board pushes the City Park project out to
the point it will not be completed by next summer and there are issues associated with the August 2014
grant deadline. Councilmember Bloom asked if that would be the case if the Planning Board returned it to
the Council at the August 21 meeting. Mayor Earling pointed out although a public hearing is scheduled,
the Planning Board may not reach a conclusion at next week's meeting. Mr. Lien pointed out a public
hearing must also be held by the Council which requires notice.
COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCILMEMBER YAMAMOTO,
TO ADOPT ORDINANCE NO. 3935, AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, ADOPTING AN INTERIM ZONING ORDINANCE TO AMEND THE
CRITICAL AREAS ORDINANCE, SPECIFICALLY SECTIONS ECDC 23.40.220, 23.40.320,
23.50.020, 23.50.040, AND 23.90.040, TO ALLOW DEVELOPMENT WITHIN LEGALLY
ESTABLISHED IMPERVIOUS AREAS AND WITHIN BUFFER AREAS THAT ARE
PHYSICALLY SEPARATED AND FUNCTIONALLY ISOLATED FROM AN ASSOCIATED
CRITICAL AREA.
Council President Petso pointed out the agenda memo states footprint of already developed areas;
physically separated and functionally isolated allows a great deal more impervious surfaces to be added.
If that happened for example upstream from Perrinville Creek where efforts are underway to control
flows to protect habitat, it would be a problem. She did not support the motion as she did not find enough
incentive to rush and she viewed the proposed change as an enormous expansion beyond the footprint of
already developed areas.
Councilmember Buckshnis expressed support for the motion. She was uncertain what part of Perrinville
Council President Petso was referring to. She pointed out there are other avenues to protect critical areas.
Councilmember Peterson referred to Mr. Lien's statement that if development occurs, there would need to
be approval by a certified professional. The idea that the other side would be 100% impervious surface
was a bit of a stretch.
Councilmember Johnson did not support the motion. There was no mention of an interim ordinance when
this issue was presented to the Parks, Planning & Public Works Committee in July. The committee
recommended it be referred to the Planning Board; the last Planning Board meeting was canceled. She
Edmonds City Council Draft Minutes
August 6, 2013
Page 10
Packet Page 13 of 307
was confident in the Planning Board's ability to review the matter and preferred an expedited review at
the Planning Board. She suggested there would be time to consider an interim ordinance after learning
more about the City Park project.
UPON ROLL CALL, MOTION CARRIED (4-3), COUNCILMEMBERS BLOOM, YAMAMOTO,
BUCKSHNIS, AND PETERSON VOTING YES; AND COUNCILMEMBERS JOHNSON AND
FRALEY-MONILLAS AND COUNCIL PRESIDENT PETSO VOTING NO.
(Councilmember Yamamoto discontinued his participation in the Council meeting via telephone.)
9. CONTINUED DISCUSSION AND POSSIBLE ACTION ON INCORPORATING THE HARBOR
SQUARE MASTER PLAN INTO THE CITY'S COMPREHENSIVE PLAN.
Council President Petso recalled a majority of the Council approved a motion last week to continue
discussion of Exhibit 3. Mr. Lien provided history regarding Exhibit 3:
• February 5, 2013 Council asked staff to prepare a staff version of the Harbor Square Master Plan.
• Staff drafted Exhibits 2 and Exhibit 3.
o Exhibit 3 is an issue table outlining the issues raised by Council during and following the
public hearing process and identifies how they are addressed in Exhibit 2.
• March 19 and 26 City Council reviewed the issue table and planned to continue discussion of the
Planning Board recommendations at the April 16 meeting.
• Prior to April 16 meeting, Port withdrew their application
• Council has been contemplating how to proceed
• July 30 a motion was made to continue discussion on the issue table and how the Planning
Board's recommendations were incorporated into Exhibit 2
Councilmember Johnson requested Mr. Lien provide a summary of the Planning Board's
recommendations. Mr. Lien explained the Planning Board made 14 specific recommendations. Some did
not carry over to the draft Master Plan (Exhibit 2) because they were no longer relevant. He reviewed the
Planning Board's recommendations and how they were incorporated into Exhibit 2:
1. Building heights shall be limited to 45 feet and consideration may be given for heights up to 55
feet if the development proposal includes significant public amenities and/or sustainable design
certification such as LEED Platinum. Exhibit 2 no longer references specific building heights and
55 feet was removed. There is discussion regarding incentive zoning.
2. Development proposals should place the tallest buildings towards the south and west boundaries
of the property. With a base height of 35 feet, the condition is less relevant. If during a
subsequent rezone public amenities are provided and a height bonus granted, design and location
of the taller building will be addressed at that time.
3. Buildings along Dayton Street should be limited to 35 feet in height. Exhibit 2 establishes a base
height of 35 feet for the entire site.
4. Development plans shall ensure that the Public View Corridor down Dayton Street is preserved
and enhanced. Language from that condition was added to page 3 of Exhibit 2.
5. On page 5 of the Harbor Square Master Plan under "Circulation, Traffic and Parking", an
additional sentence should be added to read: "The absence of available off -site parking requires
that adequate parking allowance be made to accommodate all customer, employee and resident
vehicles during peak use times. " This issue was not addressed in whole in Exhibit 2; the parking
issue is driving by the development code and could be addressed via a development agreement.
6. At the bottom of page 9 of the Harbor Square Master Plan, the exception to the 55 foot height
limit for special architectural features such as a tower, sculpture, etc. should be deleted. The 55
foot height limit has been removed from Exhibit 2.
7. In the graphic "Schematic Section through Harbor Square Looking West" on page 10, the
annotation as to "setback" above 35 feet along Dayton Street should be revised to "building step
back". The schematic was removed from Exhibit 2.
Edmonds City Council Draft Minutes
August 6, 2013
Page 11
Packet Page 14 of 307
8. An additional sentence should be added to the "Dayton Street Frontage" section on page 11 of
the Harbor Square Master Plan to read: "Consideration should be given to enhance street -side
parking to support separating human activity from the traffic along Dayton Street. " This
language was added on page 7 of Exhibit 2.
9. On page 11 of the Harbor Square Master Plan under "SR 104 Frontage", "If WSDOT is
amendable" should be stricken from the beginning of the third sentence. Language was added to
Exhibit 2.
10. The Edmonds City Attorney shall develop language consistent with the memorandum dated
September 6, 2012 to be incorporated into the City's adoption of the Comprehensive Plan
addressing height limits, precedent, and views. The City Attorney's memo was in response to
three specific questions from the Planning Board:
a. The height issue is addressed by limiting base height to 35 feet. Any increase in height above
35 feet could only be accomplished through incentive zoning approved by Council.
b. Concern with regard to precedent is addressed by treating the HSMP as a subarea plan.
c. No specific language with regard to protection of private views has been provided. The memo
noted the City has discretion in how it addresses private views. Private view protection is not
mentioned in any of the City's planning documents or codes. The City has designated specific
public view corridors.
11. Clarifying language should be added to the Harbor Square Master Plan that residential uses
must be multifamily and not single-family residential. No specific language with regard to
multifamily development has been added. Residential development in Harbor Square should not
be the principle use, but provide to enhance and support the mixed use nature of Harbor Square.
Urban Mixed Use III in the SMP allows multi -family development but not single family.
12. If and when the Harbor Square Master Plan is adopted by the City Council, it should be
physically incorporated into the Comprehensive Plan rather than incorporated by reference.
13. Any future development proposal shall clearly demark and provide protection for the Edmonds
Marsh by establishing an area of open space not less than 25 feet landward from the edge of the
Edmonds Marsh and ensure any development preserves or improves the Edmonds Marsh
Park/Walkway. Setbacks from the marsh will be determined by the updated Shoreline Master
Program currently under review by the City Council.
14. The approved Master Plan shall be modified as necessary to maintain consistency with the
Shoreline Master Program update to be determined following submittal by the City and approved
by the State in accordance with process deadlines existent between the State and the City. The
SMP and Harbor Square Master Plan have been reviewed together to ensure consistency. Exhibit
2 specifically references consistency with the SMP. The Harbor Square Master Plan is a
Comprehensive Plan amendment; a development proposal will be required to meet the SMP.
Main Motion
COUNCILMEMBER JOHNSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
THAT THE CITY COUNCIL WORK WITH STAFF TO DEVELOP A DECISION TREE TO
ASSIST IN DELIBERATING THE KEY ISSUES FOR HARBOR SQUARE.
Councilmember Johnson commented the Council's discussions regarding Harbor Square have included a
wide range of topics including regulatory processes and zoning. She suggested sorting through the topics
and focusing attention on the key issues that need to be decided from a Comprehensive Plan perspective
such as the appropriate land uses for redevelopment of Harbor Square and whether redevelopment should
include residential and if so, how much. Creation of a decision tree is the next logical step.
Councilmember Buckshnis commented Exhibits 1 and 2 are drastically different. For example there is no
longer a 55 foot height limit, there is a 35 foot base height; there is no longer a set buffer, the buffer is as
indicated by the SMP, etc. If the process moved forward, she asked if a new Planning Board review
would be required. City Attorney Jeff Taraday explained as he emailed to Council President Petso and
Edmonds City Council Draft Minutes
August 6, 2013
Page 12
Packet Page 15 of 307
Councilmember Buckshnis earlier today, the Council can commit to sending the Harbor Square Master
Plan back to the Planning Board for further public participation regardless of what the final plan looks
like. The Council can make that statement even before they know what the final plan will look like. He
cannot make a decision whether further Planning Board review and public hearings will be required until
a final plan is developed.
Councilmember Buckshnis commented people are confused and still referring to the Harbor Square
Master Plan as the Port's plan. She noted the Port's plan is no longer being discussed as evidenced by
Exhibit 3 and Council direction to staff to develop Exhibit 2 based on Council and citizen input and some
of the Port's ideas. Mr. Taraday explained once a final plan is developed, his recommendation whether
further Planning Board review is required will be based on how similar the final plan is to what the
process began with. Councilmember Buckshnis viewed the staff -developed plan as drastically different
from the Port's plan and therefore would require Planning Board review. Mr. Taraday observed the
Council is not prepared to adopt Exhibit 2 as the Harbor Square Master Plan; therefore he has not
developed a recommendation regarding whether it would need to go back to the Planning Board. If the
concern is ensuring the final plan is reviewed by the Planning Board, the Council can commit to that.
If a motion were made to approve the Harbor Square Master Plan as originally presented by the Port and
four Councilmembers voted in favor, Council President Petso observed it would not need to go back to
the Planning Board for additional public hearings. Mr. Taraday agreed.
To ensure a future public process at the Planning Board, Council President Petso recalled a suggestion to
adopt a resolution stating there would be a future public process. However it was her understanding the
Council could not bind itself or a future Council. Mr. Taraday answered resolutions stating intent are not
legally binding. However in his opinion it would be highly unlikely and unusual for a Council to state
additional public hearings at the Planning Board would be required and then surprise everyone with a
hasty adoption of a subarea plan without sending it to the Planning Board for further public hearings.
Hypothetically, if the Council voted on August 6 to send the plan to the Planning Board for additional
public hearings and then on September 6 adopted the subarea plan without sending it back to the Planning
Board for public hearing, there was some risk of a GMA challenge that the Council failed to provide the
public participation it committed to providing. His advice in that hypothetical situation was that the plan
be sent back to the Planning Board if the Council committed to sending it back.
Council President Petso asked for clarification that although the Port's original proposal had a maximum
height of 55 feet, Exhibit 2 does not have a maximum height. Mr. Lien answered Exhibit 2 limits the base
height to 35 feet, the current height limit in that zone, and provides opportunity for heights above 35 feet
via incentive zoning to a maximum of 45 feet.
Councilmember Fraley-Monillas recalled the last two times this was discussed, Mayor Earling said he
would not have staff spend time on this because of other projects, lack of staff, etc. She asked whether
that was still the case and when would staff have time to assist with a new plan. Mayor Earling responded
Councilmember Johnson has suggested a way of reaching resolution. If the process is pointed toward
potential success or at least moving forward, he would be agreeable to staff assisting with developing a
decision tree. His comments about not having staff do anything else were the result of meetings where the
Council simply had discussion and then decided to have another meeting.
Councilmember Fraley-Monillas recalled Mr. Taraday provided the Council four choices, 1) the Council
likes the Port plan and wants to move forward with it, 2) the Council likes elements of the Port plan but
want to revise some elements, 3) deny the plan in its entirety, or 4) acknowledge the withdrawal of the
Port's application and cease processing the application. She summarized the development of a decision
tree will not fix the problem; these are still the four choices before the Council.
Edmonds City Council Draft Minutes
August 6, 2013
Page 13
Packet Page 16 of 307
Councilmember Peterson recalled when the discussion first began, one of the big issues was shoreline
buffers; that will be addressed by the SMP and the plan must comply with the SMP. The biggest issue is
whether residential should be allowed; if the Council can reach agreement on that, the Council can then
discuss how much residential development should be allowed. If residential is not allowed, that would be
a death knell for any further development. Height and bulk are also issues; removing the numbers as staff
did in Exhibit 2 will make that discussion easier and many of those discussions will happen when
development is proposed. He did not want to start with the small things that Council agrees on and leave
the larger issues for later.
Councilmember Johnson concurred that she wanted the Council to face the big, tough decisions first
which as Councilmember Peterson identified, are height, residential uses and possibly setbacks. The
Council needs to provide direction and discuss the process later.
Councilmember Bloom asked if Councilmember Johnson's motion was for staff to look at the Planning
Board's recommendations or the Council Comments/Suggestions. Councilmember Johnson repeated her
motion, that the City Council and staff work together to develop a decision tree to assist in deliberating
key issues for Harbor Square. Councilmember Bloom observed the key issues have been identified,
noting the most critical was residential uses. If the Council cannot agree on residential uses, the plan
cannot be agreed on. She recalled the public hearings revealed a lot of concern about residential uses,
heights and uses on the property given the conflicting issues on the site. She did not support the motion as
the key issues have already been identified.
Council President Petso pointed out height was a key issue and not an issue to be deferred. There was an
enormous amount of public comment regarding height. She noted Exhibit 2 does not include a 45-foot
maximum height but rather a 45-foot average. She anticipated that would not be specific enough for
people concerned about their views or those who were concerned whether heights were being raised. If
the Council wanted to take heights out of the discussion, she suggested a 25 foot base and a 35 foot
maximum.
Councilmember Buckshnis expressed support for the motion, noting this was a matter of non -monetary
capital items. She relayed Ms. Shippen, who does not advocate height increases, said she would not be
opposed to a 4-story parking structure under certain conditions. Councilmember Buckshnis suggested
citizens be allowed to creatively explore what they might be willing to give up for an additional 10 feet in
height. The City needs a parking structure; it could include a dining or viewing platform on top.
Councilmember Fraley-Monillas suggested the City develop its own plan from the beginning. Although
elements of the Council's desires are included in the revised Harbor Square Master Plan, she anticipated
the Council would continue to spin its wheels and continue to have the same conversation. She preferred
to start from scratch and consider the waterfront as a whole rather than individual properties. She did not
believe a decision tree would resolve the issues.
Councilmember Peterson noted the Council cannot start from scratch because the discussion has already
begun. The decision tree would allow Council to identify issues they may be able to agree on. If the
Council cannot agree on some of the big issues, he anticipated the process could be concluded. With the
number of things that have been removed from the original proposal, it is close to starting from scratch.
The decision tree will provide direction regarding how to proceed or that it needs to sit for 1-2 years.
Council President Petso preferred to start from scratch to guarantee a full public process. She asked
whether letting it sit for 1-2 years was an option. Mr. Taraday did not recommend that without making a
motion; doing nothing is tantamount to one of the four options he provided. If the Council is truly not
going to talk about it for a year that was essentially a decision not to take any action and acknowledging
the Port has withdrawn its application.
Edmonds City Council Draft Minutes
August 6, 2013
Page 14
Packet Page 17 of 307
Councilmember Peterson clarified his comment about not talking about it for a year did not mean this
plan would be allowed to sit for a year. His comment was waiting to talk about the entire area for 1-2
years. He agreed if the Council could not reach agreement with regard to moving forward, the plan should
be killed. With regard to Council President Petso's comment about guaranteeing a full public process, he
emphasized this discussion is a full and public process. He took offense to Council President Petso's
intimation that supporting this motion was somehow excluding the public. If anything, there has been an
effort to continue the public process that has being going on for three years. The Council has the ability to
send a plan back to the Planning Board and he anticipated if a plan was ever developed, it would be sent
back to the Planning Board for a continued public process.
Council President Petso explained as Mr. Taraday stated, until this process is terminated, the original Port
Harbor Square Master Plan can be adopted by a majority vote of Council without further public process.
Further, Mr. Taraday has also been clear that whatever the Council develops as its recommendation may
or may not require a further public process. The Council has not committed to having an additional public
process for whatever plan may be developed. If the Council recognizes the Port has withdrawn its Master
Plan and the Council discontinues processing it, there will be the opportunity and assurance of further
public process because it will be required by law. She would be more comfortable knowing the Planning
Board and the public would have an opportunity to review whatever the Council developed.
Council President Petso relayed her concern with the Council's failure to make a decision. She was
concerned with again discussing height limits and residential uses. Councilmembers have suggested three
approaches, 1) meet offline with representatives of the Port either individually or in a group, 2) sit down
and talk with the Port about what can be done, 3) divide the issues between what needs to be done at the
Comprehensive Plan level, the zoning level and later. She concluded none of that could happen until this
ongoing process was put to rest.
Amendment
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER JOHNSON,
TO AMEND THE MOTION THAT ANY NEW COUNCIL PROPOSAL WILL MOVE THROUGH
THE PLANNING BOARD PROCESS.
Councilmember Bloom observed the Council could agree they did not want to adopt the Port proposed
Master Plan; the Port has withdrawn its plan. She asked if the Port could submit the same plan in the
future if the Council continues the process and never officially denies the Port Master Plan. Mr. Taraday
answered the Port could submit the same plan regardless of the Council's decision. Even if the Council
adopted a subarea plan tonight, the Port could submit the same plan in the future. Councilmember Bloom
observed if the Council denies the Port's plan, the Council could move forward with working on their
own plan. Mr. Taraday answered that could be done with or without denying the Port's plan.
Council President Petso agreed there was no maximum height limit in Exhibit 2 other than an option for a
maximum height limit of 45 feet.
Action on Amendment
THE VOTE ON THE AMENDMENT CARRIED UNANIMOUSLY.
Councilmember Johnson explained this is an attempt to discuss the key issues and for Councilmembers to
weigh in on what the key issues are. Making no decision is a decision and she urged Councilmembers to
participate and state their opinions.
Action on Main Motion as Amended
UPON ROLL CALL, THE VOTE ON THE MOTION AS AMENDED TIED (3-3),
COUNCILMEMBERS BUCKSHNIS, PETERSON AND JOHNSON VOTING YES; AND
COUNCILMEMBERS FRALEY-MONILLAS AND BLOOM AND COUNCIL PRESIDENT
PETSO VOTING NO.
MAYOR EARLING BROKE THE TIE BY VOTING YES AND THE MOTION CARRIED (4-3).
Edmonds City Council Draft Minutes
August 6, 2013
Page 15
Packet Page 18 of 307
Council President Petso asked whether the Councilmembers voting in favor wanted this to be discussed
by the full Council or the Parks, Planning and Public Works (PPP) Committee. Councilmember Johnson
said her motion was for the Council to work together; she was open to whatever Council President Petso
felt was appropriate. The Council was agreeable to referring it to the PPP Committee.
10. REPORT ON BIDS OPENED FOR THE 5TH AVE OVERLAY PROJECT AND POSSIBLE
AWARD OF CONTRACT TO INTERWEST CONSTRUCTION, INC. IN THE AMOUNT OF
$732,732.25.
Mr. Williams explained the project limits on 5th Avenue extend from Elm Way on the south and Walnut
on the north. Funding for the project includes a $551,000 federal grant. This will be the first curb -to -curb
2 inch asphalt paving on an important City street since 2008. He provided several pictures of curb,
driveways and pavement defects, pointing out there are a lot of intersections and curb ramps. A large part
of the project is bringing curb ramps and many of the driveways up to current ADA compliance. The
opportunity to pave this street arose because the Water Department tore up half the street replacing the
waterline. The Water Fund now has the responsibility to restore the street, providing matching funds for
the federal grant.
Mr. Williams reviewed the 5`h Avenue Overlay improvements:
• Pavement grind and 2-inch hot mix asphalt (HMA) overlay
• Pavement fabric to minimize reflective cracking
• New pedestrian curb ramps for ADA compliance
• Replace 13 existing driveways
• Add bike sharrows
• New pavement markers/striping
Mr. Williams reviewed bid results:
• Engineering Estimate: $547,842
• Low bid (2): $732,732
• Difference: $184,890 or 33%
• Grant applied for spring 2012. Prices have gone up since
• Snohomish County opened bids on a similar paving project one day earlier and were 31% above
Engineer's estimate
Mr. Williams explained a great deal of federal money was prioritized by PSRC and the ICC in Snohomish
County for pavement preservation (overlays) and all those projects went out to bid at the same time. In
addition, the economy is improving and contractors have more work. He reviewed the project budget:
Item
Cost
Construction Contract
$732,732
Construction Management
$115800
10% Management Reserve
$73,000
Design
$81,000
Total
$1,002,532
Mr. Williams reviewed project funding:
Funding Source
Amount
Federal grant
$551,000
Water Utility Fund
$301,000
Stormwater Utility
$20,000
REET (recommended)
$130,532
Total
$1,002,532
Edmonds City Council Draft Minutes
August 6, 2013
Page 16
Packet Page 19 of 307
Mr. Williams recommended using $130,000 in REET 2 to cover the funding gap, noting it is a common
use of REET funds. REET 2 receipts were budgeted in 2013 to be $650,000; yearend receipts are
projected to be approximately $900,000. Other options are to rebid the project now or rebid it next spring.
He did not recommend rebidding as other bids were similarly over the engineer's estimate and the cost
differences are in traffic control and HMA prices which are unlikely to change if the project is rebid
immediately or in the spring. He recommended proceeding with the project.
Councilmember Buckshnis observed project temporary traffic control is $60,000 over the engineer's
estimate. She asked whether traffic control was provided by city staff. Mr. Williams answered it typically
is not; this would be a big job for city staff. Councilmember Buckshnis asked why there was such a
significant difference. Mr. Williams answered it is a lump sum price; the other bid was even higher than
the engineer's estimate. The apparent low bidder, ICI was $96,000 and the engineer's estimate was
$37,000. Councilmember Buckshnis observed the HMA was $30,000 over the engineer's estimate. The
engineer's estimate for HMA was $78/ton based on recent bids; the apparent low bidder was $95/ton.
Councilmember Bloom asked why the bid was $200,000 over the engineer's estimate. Mr. Williams
answered prices are changing rapidly and there is not as much competition. When projects were put out to
bid in the last couple years, the economy was depressed, there were a lot of bidders and it was very
competitive. That situation is changing quickly due to the improving economy as well as the number of
paving projects that were put out to bid at the same time. The City did not receive bids from the big
paving companies such as Lakeside, Northwest or Seabeck because this project is not as big as some other
projects. Councilmember Bloom asked if that would change if the project were rebid. Mr. Williams was
not confident enough in that to recommend waiting until next spring. This work was attempted last year
and promised this year and could be accomplished this year during the dry weather.
Mayor Earling commented this project is a big deal for Edmonds because 5tn Avenue is a main entry to
the city; however it is a relatively small project compared to larger projects that some of the big paving
companies are bidding on. Mr. Williams referred to the bid Snohomish County received that was also
33% over the engineer's estimate.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETERSON,
TO AWARD THE CONTRACT TO INTERWEST CONSTRUCTION, INC. IN THE AMOUNT OF
$732,732.25. MOTION CARRIED UNANIMOUSLY.
11. MAYOR'S COMMENTS
Mayor Earling reported there were several great applicants for the City Clerk position. The deadline for
applications was Wednesday, July 31. Interviews will be conducted the third week of August and he
anticipated introducing the new person to the Council in early September.
Mayor Earling referred to the inference that stormwater is under the purview of the Development Services
Department; stormwater is actually the responsibility of the Engineering Department.
12. COUNCIL COMMENTS
Council President Petso announced Councilmember Fraley-Monillas has agreed to be the second Council
liaison to the Economic Development Commission. Council President Petso advised an interview of a
candidate for appointment to the Lodging Tax Advisory Committee will be scheduled later this month
followed by approval on the Consent Agenda.
Councilmember Bloom provided a reminder of the mid -week market on Wednesdays from 3:00 to 7:00
p.m. at the Salish Crossing.
Edmonds City Council Draft Minutes
August 6, 2013
Page 17
Packet Page 20 of 307
Councilmember Buckshnis announced the Taste of Edmonds will be held this weekend.
Councilmember Johnson announced a free pet micro -chipping event for Snohomish County residents at
Langus Park in Everett on Saturday, August 10.
Councilmember Peterson thanked the Parks Department and the Hazel Miller Foundation for the summer
concert series at Hazel Miller Plaza on Tuesdays at noon and Thursdays at 5:00 p.m. The series add a
great dynamic to the downtown.
13. CONVENE IN EXECUTIVE SESSION REGARDING PENDING LITIGATION PER RCW
42.30.110(1)(i).
At 9:50 p.m., Mayor Earling announced that the City Council would meet in executive session regarding
pending litigation per RCW 42.30.110(1)(i). He stated that the executive session was scheduled to last
approximately 5 minutes and would be held in the Jury Meeting Room, located in the Public Safety
Complex. Action may occur as a result of meeting in executive session. Elected officials present at the
executive session were: Mayor Earling, and Councilmembers Johnson, Fraley-Monillas, Peterson, Petso
and Bloom. Others present were City Attorney Jeff Taraday, Public Works Director Phil Williams, and
City Clerk Sandy Chase. The executive session concluded at 9:54 p.m.
14. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN
EXECUTIVE SESSION
Mayor Earling reconvened the regular City Council meeting at 9:55 p.m.
COUNCIL PRESIDENT PETSO MOVED, SECONDED BY COUNCILMEMBER FRALEY-
MONILLAS, TO AUTHORIZE THE MAYOR TO SIGN THE SETTLEMENT AGREEMENT
AND RELEASE. MOTION CARRIED UNANIMOUSLY. (Councilmember Buckshnis was not
present for the vote.)
15. ADJOURN
With no further business, the Council meeting was adjourned at 9:57 p.m.
Edmonds City Council Draft Minutes
August 6, 2013
Page 18
Packet Page 21 of 307
AM-6041
City Council Meeting
Meeting Date: 08/20/2013
Time• Consent
Submitted For: Roger Neumaier
Department: Finance
Review Committee:
Type:
Action
Tnfnrmntinn
Submitted By:
3. B.
Nori Jacobson
Committee Action: Approve for
Consent Agenda
Subject Title
Approval of claim checks #203614 through #203769 dated August 8, 2013 for $967,970.14 and checks
#203770 through #203918 dated August 15, 2013 for $282,492.14. Approval of payroll direct deposit &
checks #60351 through #60378 for $478,789.50, benefit checks #60379 through #60390 and wire
payments of $211,550.74 for the period July 16, 2013 through July 31, 2013.
Recommendation
Approval of claim, payroll and benefit direct deposit, checks and wire payments.
Previous Council Action
N/A
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non -approval of expenditures.
Fiscal Impact
Fiscal Year:
Revenue•
Expenditure•
2013
1,940,802.52
Fiscal Impact:
Claims $1,250,462.28
Payroll Employee checks and direct deposit $478,789.50
Payroll Benefit checks and wire payments $211,550.74
Total Payroll $690,340.24
Attachments
Claim Checks 08-08-13
Packet Page 22 of 307
Claim Checks 08-15-13
Project Numbers 08-15-13
Payroll Benefits 08-05-13
Payroll Summary 08-05-13a
Payroll Summary 08-05-13b
Inbox
Finance
City Clerk
Mayor
Finalize for Agenda
Form Started By: Nori Jacobson
Final Approval Date: 08/15/2013
Form Review
Reviewed By
Date
Roger Neumaier
08/15/2013 01:07 PM
Sandy Chase
08/15/2013 02:22 PM
Dave Earling
08/15/2013 02:26 PM
Sandy Chase
08/15/2013 02:30 PM
Started On: 08/15/2013 09:43 AM
Packet Page 23 of 307
vchlist Voucher List Page: 1
08/08/2013 7:42:14AM City of Edmonds
Bank code : usbank
Voucher Date Vendor
203614 8/8/2013 072627 911 ETC INC
203615 8/8/2013 065052 AARD PEST CONTROL
203616 8/8/2013 061029 ABSOLUTE GRAPHIX
Invoice
24286
i3 IM1111
321960
322012
813517
203617 8/8/2013 071177 ADVANTAGE BUILDING SERVICES 13-0384
203618 8/8/2013 000850 ALDERWOOD WATER DISTRICT 9364
PO # Description/Account
MONTHLY 911 DATABASE MAINT
Monthly 911 database maint
001.000.31.518.88.48.00
Total
PEST CONTROL SENIOR CENTER
PEST CONTROL SENIOR CENTER
001.000.64.576.80.48.00
9.5% Sales Tax
001.000.64.576.80.48.00
PEST CONTROL MEADOWDALE
PEST CONTROL MEADOWDALE
001.000.64.576.80.48.00
9.5% Sales Tax
001.000.64.576.80.48.00
PEST CONTROL SENIOR CENTER
PEST CONTROL SENIOR CENTER
001.000.64.576.80.48.00
9.5% Sales Tax
001.000.64.576.80.48.00
Total
TSHIRTS FOR CAMP GOODTIME
TSHIRTS FOR CAMP GOODTIME
001.000.64.575.53.31.00
9.5% Sales Tax
001.000.64.575.53.31.00
Total
WWTP - JANITORIAL SERVICE
WWTP - JANITORIAL SERVICE
423.000.76.535.80.41.23
Total
MONTHLY WHOLESALE WATER CF
Amount
100.00
100.00
105.00
9.98
75.00
7.12
105.00
9.98
312.08
9.06
0.86
9.92
334.00
334.00
Page: 1
Packet Page 24 of 307
vchlist
Voucher List
Page: 2
08/08/2013
7:42:14AM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203618
8/8/2013
000850 ALDERWOOD WATER DISTRICT
(Continued)
MONTHLY WHOLESALE WATER Cl-
421.000.74.534.80.33.00
217,790.03
Total:
217,790.03
203619
8/8/2013
065568 ALLWATER INC
072513028
WWTP - WATER, CUPS
WWTP - WATER, CUPS
423.000.76.535.80.31.11
47.32
Total:
47.32
203620
8/8/2013
069667 AMERICAN MARKETING
17109
UNDERWATER PARK PLAQUE BLN
UNDERWATER PARK PLAQUE BLN
125.000.64.576.80.31.00
359.00
Freight
125.000.64.576.80.31.00
10.29
9.5% Sales Tax
125.000.64.576.80.31.00
35.08
Total:
404.37
203621
8/8/2013
001375 AMERICAN PLANNING ASSOCIATION
161846-1355
Jen Machuga membership.
Jen Machuga membership.
001.000.62.558.60.49.00
294.00
180853-1355
Kernen Lien membership.
Kernen Lien membership.
001.000.62.558.60.49.00
356.00
Total:
650.00
203622
8/8/2013
064335 ANALYTICAL RESOURCES INC
WW83
WWTP - LAB, AMMONIA, NITRATE,
WWTP - LAB, AMMONIA, NITRATE,
423.000.76.535.80.41.31
165.00
Total:
165.00
203623
8/8/2013
001634 AQUA QUIP
765574-1
WWTP - SILK TABLETS, LEAF RAKE
WWTP - SILK TABLETS, LEAF RAKE
423.000.76.535.80.31.11
521.41
9.5% Sales Tax
Page: 2
Packet Page 25 of
307
vchlist
Voucher List
Page: 3
08/08/2013
7:42:14AM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
203623
8/8/2013 001634 AQUA QUIP
(Continued)
423.000.76.535.80.31.11
49.55
Total:
570.96
203624
8/8/2013 069751 ARAMARK UNIFORM SERVICES
655-6939946
UNIFORM RENTALS PARKS MAINT
UNIFORM RENTALS PARKS MAINT
001.000.64.576.80.24.00
30.27
9.5% Sales Tax
001.000.64.576.80.24.00
2.88
Total:
33.15
203625
8/8/2013 069751 ARAMARK UNIFORM SERVICES
655-6892512
WWTP UNIFORMS, TOWELS, & MA
WWTP UNIFORMS
423.000.76.535.80.24.00
1.14
WWTP TOWELS & MATS
423.000.76.535.80.41.11
54.57
9.5% Sales Tax
423.000.76.535.80.24.00
0.11
9.5% Sales Tax
423.000.76.535.80.41.11
5.18
655-6892514
FACILITIES DIVISION UNIFORMS
FACILITIES DIVISION UNIFORMS
001.000.66.518.30.24.00
18.55
9.5% Sales Tax
001.000.66.518.30.24.00
1.76
655-6896887
PUBLIC WORKS OMC LOBBY MATE
PUBLIC WORKS OMC LOBBY MATE
001.000.65.519.91.41.00
1.07
PUBLIC WORKS OMC LOBBY MATE
111.000.68.542.90.41.00
4.07
PUBLIC WORKS OMC LOBBY MAT:
421.000.74.534.80.41.00
4.07
PUBLIC WORKS OMC LOBBY MAT:
422.000.72.531.90.41.00
4.07
PUBLIC WORKS OMC LOBBY MAT:
423.000.75.535.80.41.00
4.07
Page: 3
Packet Page 26 of 307
vchlist Voucher List Page: 4
08/08/2013 7:42:14AM City of Edmonds
Bank code : usbank
Voucher Date Vendor
203625 8/8/2013 069751 ARAMARK UNIFORM SERVICES
Invoice
PO # Description/Account
Amount
(Continued)
PUBLIC WORKS OMC LOBBY MATE
511.000.77.548.68.41.00
4.09
9.5% Sales Tax
001.000.65.519.91.41.00
0.10
9.5% Sales Tax
111.000.68.542.90.41.00
0.39
9.5% Sales Tax
421.000.74.534.80.41.00
0.39
9.5% Sales Tax
422.000.72.531.90.41.00
0.39
9.5% Sales Tax
423.000.75.535.80.41.00
0.39
9.5% Sales Tax
511.000.77.548.68.41.00
0.38
655-6896888
STREET/STORM DIVISION UNIFOR
STREET/STORM DIVISION UNIFOR
111.000.68.542.90.24.00
5.00
STREET/STORM DIVISION UNIFOR
422.000.72.531.90.24.00
5.00
9.5% Sales Tax
111.000.68.542.90.24.00
0.48
9.5% Sales Tax
422.000.72.531.90.24.00
0.47
655-6896889
FLEET DIVISION UNIFORMS & MAT
FLEET DIVISION UNIFORMS
511.000.77.548.68.24.00
5.14
FLEET DIVISION MATS
511.000.77.548.68.41.00
6.56
9.5% Sales Tax
511.000.77.548.68.24.00
0.49
9.5% Sales Tax
511.000.77.548.68.41.00
0.62
655-6904335
WWTP UNIFORMS, TOWELS, & MA
WWTP UNIFORMS
Page: 4
Packet Page 27 of 307
vchlist Voucher List Page: 5
08/08/2013 7:42:14AM City of Edmonds
Bank code : usbank
Voucher Date Vendor
203625 8/8/2013 069751 ARAMARK UNIFORM SERVICES
Invoice
PO # Description/Account
Amount
(Continued)
423.000.76.535.80.24.00
1.14
WWTP TOWELS & MATS
423.000.76.535.80.41.11
56.07
9.5% Sales Tax
423.000.76.535.80.24.00
0.11
9.5% Sales Tax
423.000.76.535.80.41.11
5.32
655-6904337
FACILITIES DIVISION UNIFORMS
FACILITIES DIVISION UNIFORMS
001.000.66.518.30.24.00
18.55
9.5% Sales Tax
001.000.66.518.30.24.00
1.76
655-6908757
PUBLIC WORKS OMC LOBBY MAT:
PUBLIC WORKS OMC LOBBY MAT:
001.000.65.519.91.41.00
1.07
PUBLIC WORKS OMC LOBBY MAT:
111.000.68.542.90.41.00
4.07
PUBLIC WORKS OMC LOBBY MATE
421.000.74.534.80.41.00
4.07
PUBLIC WORKS OMC LOBBY MATE
422.000.72.531.90.41.00
4.07
PUBLIC WORKS OMC LOBBY MATE
423.000.75.535.80.41.00
4.07
PUBLIC WORKS OMC LOBBY MAT:
511.000.77.548.68.41.00
4.09
9.5% Sales Tax
001.000.65.519.91.41.00
0.10
9.5% Sales Tax
111.000.68.542.90.41.00
0.39
9.5% Sales Tax
421.000.74.534.80.41.00
0.39
9.5% Sales Tax
422.000.72.531.90.41.00
0.39
9.5% Sales Tax
Page: 5
Packet Page 28 of 307
vchlist Voucher List Page: 6
08/08/2013 7:42:14AM City of Edmonds
Bank code : usbank
Voucher Date Vendor
203625 8/8/2013 069751 ARAMARK UNIFORM SERVICES
Invoice
PO # Description/Account
Amount
(Continued)
423.000.75.535.80.41.00
0.39
9.5% Sales Tax
511.000.77.548.68.41.00
0.38
655-6908758
STREET/STORM DIVISION UNIFOR
STREET/STORM DIVISION UNIFOR
111.000.68.542.90.24.00
5.00
STREET/STORM DIVISION UNIFOR
422.000.72.531.90.24.00
5.00
9.5% Sales Tax
111.000.68.542.90.24.00
0.48
9.5% Sales Tax
422.000.72.531.90.24.00
0.47
655-6908759
FLEET DIVISION UNIFORMS & MAT
FLEET DIVISION UNIFORMS
511.000.77.548.68.24.00
5.14
FLEET DIVISION MATS
511.000.77.548.68.41.00
6.56
9.5% Sales Tax
511.000.77.548.68.24.00
0.49
9.5% Sales Tax
511.000.77.548.68.41.00
0.62
655-6916125
WWTP UNIFORMS, TOWELS, & MA
WWTP UNIFORMS
423.000.76.535.80.24.00
1.14
WWTP TOWELS & MATS
423.000.76.535.80.41.11
55.32
9.5% Sales Tax
423.000.76.535.80.24.00
0.11
9.5% Sales Tax
423.000.76.535.80.41.11
5.25
655-6916127
FACILITIES DIVISION UNIFORMS
FACILITIES DIVISION UNIFORMS
001.000.66.518.30.24.00
18.55
9.5% Sales Tax
Page: 6
Packet Page 29 of 307
vchlist Voucher List Page: 7
08/08/2013 7:42:14AM City of Edmonds
Bank code : usbank
Voucher Date Vendor
203625 8/8/2013 069751 ARAMARK UNIFORM SERVICES
Invoice
PO # Description/Account
Amount
(Continued)
001.000.66.518.30.24.00
1.76
655-6920501
PUBLIC WORKS OMC LOBBY MAT:
PUBLIC WORKS OMC LOBBY MAT:
001.000.65.519.91.41.00
1.07
PUBLIC WORKS OMC LOBBY MAT:
111.000.68.542.90.41.00
4.07
PUBLIC WORKS OMC LOBBY MATE
421.000.74.534.80.41.00
4.07
PUBLIC WORKS OMC LOBBY MATE
422.000.72.531.90.41.00
4.07
PUBLIC WORKS OMC LOBBY MATE
423.000.75.535.80.41.00
4.07
PUBLIC WORKS OMC LOBBY MAT:
511.000.77.548.68.41.00
4.09
9.5% Sales Tax
001.000.65.519.91.41.00
0.10
9.5% Sales Tax
111.000.68.542.90.41.00
0.39
9.5% Sales Tax
421.000.74.534.80.41.00
0.39
9.5% Sales Tax
422.000.72.531.90.41.00
0.39
9.5% Sales Tax
423.000.75.535.80.41.00
0.39
9.5% Sales Tax
511.000.77.548.68.41.00
0.38
655-6920502
STREET/STORM DIVISION UNIFOR
STREET/STORM DIVISION UNIFOR
111.000.68.542.90.24.00
5.00
STREET/STORM DIVISION UNIFOR
422.000.72.531.90.24.00
5.00
9.5% Sales Tax
111.000.68.542.90.24.00
0.48
9.5% Sales Tax
Page: 7
Packet Page 30 of 307
vchlist Voucher List Page: 8
08/08/2013 7:42:14AM City of Edmonds
Bank code : usbank
Voucher Date Vendor
203625 8/8/2013 069751 ARAMARK UNIFORM SERVICES
Invoice
PO # Description/Account
Amount
(Continued)
422.000.72.531.90.24.00
0.47
655-6920503
FLEET DIVISION UNIFORMS & MAT
FLEET DIVISION UNIFORMS
511.000.77.548.68.24.00
5.14
FLEET DIVISION MATS
511.000.77.548.68.41.00
7.56
9.5% Sales Tax
511.000.77.548.68.24.00
0.49
9.5% Sales Tax
511.000.77.548.68.41.00
0.72
655-6928042
WWTP UNIFORMS, TOWELS, & MA
WWTP UNIFORMS
423.000.76.535.80.24.00
1.14
WWTP TOWELS & MATS
423.000.76.535.80.41.11
58.32
9.5% Sales Tax
423.000.76.535.80.24.00
0.11
9.5% Sales Tax
423.000.76.535.80.41.11
5.54
655-6928044
FACILITIES DIVISION UNIFORMS
FACILITIES DIVISION UNIFORMS
001.000.66.518.30.24.00
18.55
9.5% Sales Tax
001.000.66.518.30.24.00
1.76
655-6932452
PUBLIC WORKS OMC LOBBY MAT:
PUBLIC WORKS OMC LOBBY MAT:
001.000.65.519.91.41.00
1.07
PUBLIC WORKS OMC LOBBY MATE
111.000.68.542.90.41.00
4.07
PUBLIC WORKS OMC LOBBY MATE
421.000.74.534.80.41.00
4.07
PUBLIC WORKS OMC LOBBY MATE
422.000.72.531.90.41.00
4.07
PUBLIC WORKS OMC LOBBY MAT:
Page: 8
Packet Page 31 of 307
vchlist Voucher List Page: 9
08/08/2013 7:42:14AM City of Edmonds
Bank code : usbank
Voucher Date Vendor
203625 8/8/2013 069751 ARAMARK UNIFORM SERVICES
Invoice
PO # Description/Account
Amount
(Continued)
423.000.75.535.80.41.00
4.07
PUBLIC WORKS OMC LOBBY MAT:
511.000.77.548.68.41.00
4.09
9.5% Sales Tax
001.000.65.519.91.41.00
0.10
9.5% Sales Tax
111.000.68.542.90.41.00
0.39
9.5% Sales Tax
421.000.74.534.80.41.00
0.39
9.5% Sales Tax
422.000.72.531.90.41.00
0.39
9.5% Sales Tax
511.000.77.548.68.41.00
0.38
9.5% Sales Tax
423.000.75.535.80.41.00
0.39
655-6932453
STREET/STORM DIVISION UNIFOR
STREET/STORM DIVISION UNIFOR
111.000.68.542.90.24.00
5.00
STREET/STORM DIVISION UNIFOR
422.000.72.531.90.24.00
5.00
9.5% Sales Tax
111.000.68.542.90.24.00
0.48
9.5% Sales Tax
422.000.72.531.90.24.00
0.47
655-69332454
FLEET DIVISION UNIFORMS & MAT
FLEET DIVISION UNIFORMS
511.000.77.548.68.24.00
5.14
FLEET DIVISION MATS
511.000.77.548.68.41.00
7.56
9.5% Sales Tax
511.000.77.548.68.24.00
0.49
9.5% Sales Tax
511.000.77.548.68.41.00
0.72
Total:
522.97
Page: 9
Packet Page 32 of 307
vchlist
08/08/2013
7:42:14AM
Voucher List
City of Edmonds
Page: 10
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203626
8/8/2013
071124 ASSOCIATED PETROLEUM
0461097-IN
WWTP - DIESEL
WWTP - DIESEL
423.000.76.535.80.32.00
10,886.86
9.5% Sales Tax
423.000.76.535.80.32.00
1,034.26
Total:
11,921.12
203627
8/8/2013
071124 ASSOCIATED PETROLEUM
0462729-IN
Fleet - Reg Gas 7,000 Gal
Fleet - Reg Gas 7,000 Gal
511.000.77.548.68.34.11
21,436.10
WA St Excise Tax Gas, WA Oil Spill
511.000.77.548.68.34.11
2,793.98
Diesel 2880 Gal
511.000.77.548.68.34.10
8,796.38
WA St Excise Tax Gas, WA Oil Spill
511.000.77.548.68.34.10
1,149.92
Bio Diesel 320 Gal
511.000.77.548.68.34.13
1,566.53
WA St Excise Tax Gas, WA Oil Spill
511.000.77.548.68.34.13
131.90
WA St Svc Fee
511.000.77.548.68.34.13
50.00
9.5% Sales Tax
511.000.77.548.68.34.13
4.75
Total:
35,929.56
203628
8/8/2013
074506 ATLAS SALES & RENTALS INC
83706-0002
COOLING SYSTEM RENTAL
9.5% Sales Tax
001.000.31.518.88.48.00
28.03
Cooling system rental
001.000.31.518.88.48.00
295.00
Total:
323.03
203629
8/8/2013
064807 ATS AUTOMATION INC
S061864
Alerton System - PW Qrt 8/1-10/31/1,
Alerton System - PW Qrt 8/1-10/31/1,
001.000.66.518.30.48.00
2,550.00
Page: 10
Packet Page 33 of
307
vchlist
Voucher List
Page: 11
08/08/2013
7:42:14AM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203629
8/8/2013
064807 ATS AUTOMATION INC
(Continued)
9.5% Sales Tax
001.000.66.518.30.48.00
242.25
Total:
2,792.25
203630
8/8/2013
001795 AUTOGRAPHICS
79098
BIRD FEST BANNER UPDATE
Update information on Bird Fest bann
120.000.31.575.42.41.00
50.00
9.5% Sales Tax
120.000.31.575.42.41.00
4.75
Total:
54.75
203631
8/8/2013
001801 AUTOMATIC WILBERT VAULT CO
28566
ROUGH BOX RIDELL
ROUGH BOX RIDELL
130.000.64.536.20.34.00
417.00
28712
ROUGH BOX ONEIL
ROUGH BOX ONEIL
130.000.64.536.20.34.00
632.00
Total:
1,049.00
203632
8/8/2013
069076 BACKGROUND INVESTIGATIONS INC
COE0713
Pre -employment background checks
Pre -employment background checks
001.000.22.518.10.41.00
210.00
Total:
210.00
203633
8/8/2013
002100 BARNARD, EARL
73
LEOFF Reimbursement
LEOFF Reimbursement
617.000.51.522.20.23.00
206.49
Tota I :
206.49
203634
8/8/2013
066891 BEACON PUBLISHING INC
3729
CEMETERY AD
CEMETERY AD
130.000.64.536.20.44.00
108.00
Total:
108.00
203635
8/8/2013
074307 BLUE STAR GAS
0709330-IN
Fleet Auto Propane Inventory - 500.1
Fleet Auto Propane Inventory - 500.1
Page: 11
Packet Page 34 of
307
vchlist
Voucher List
Page: 12
08/08/2013
7:42:14AM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
203635
8/8/2013 074307 BLUE STAR GAS
(Continued)
511.000.77.548.68.34.12
662.13
0710834-IN
Fleet Auto Propane Inventory - 400 G
Fleet Auto Propane Inventory - 400 G
511.000.77.548.68.34.12
517.30
0711891-IN
Fleet Auto Propane Inventory -450 G
Fleet Auto Propane Inventory - 450 G
511.000.77.548.68.34.12
580.90
Total:
1,760.33
203636
8/8/2013 002500 BLUMENTHAL UNIFORMS & EQUIP
13806
INV#13806 - EDMONDS PD - VAN D,
MEN'S PANTS/TDU/RIP STOP
001.000.41.521.22.24.00
107.97
SS ACADEMY SHIRTS
001.000.41.521.22.24.00
35.90
TAPER SIDES OF SHIRTS
001.000.41.521.22.24.00
12.00
HEAVY WEIGHT HAND TRAINER
001.000.41.521.22.24.00
7.79
MOUTH GUARD
001.000.41.521.22.24.00
1.25
LS T-SHIRTS-MESH
001.000.41.521.22.24.00
39.96
CLOTH NAME TAGS
001.000.41.521.22.24.00
24.75
METAL NAME TAG
001.000.41.521.22.24.00
10.95
9.5% Sales Tax
001.000.41.521.22.24.00
22.85
13820-01
INV#13820-01 - EDMONDS PD - CL/
CLOTH NAME TAGS
001.000.41.521.22.24.00
24.75
METAL NAME TAG
001.000.41.521.22.24.00
10.95
9.5% Sales Tax
001.000.41.521.22.24.00
3.39
Page: 12
Packet Page 35 of 307
vchlist Voucher List Page: 13
08/08/2013 7:42:14AM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203636
8/8/2013
002500 BLUMENTHAL UNIFORMS & EQUIP
(Continued)
13926
INV#13926 - EDMONDS PD - TRYKP
S/S UNIFORM SHIRT
001.000.41.521.21.24.00
67.95
SEW NAME TAG ON SHIRT
001.000.41.521.21.24.00
1.00
CLOTH NAME TAG
001.000.41.521.21.24.00
4.95
UNIFORM PANTS
001.000.41.521.21.24.00
108.00
9.5% Sales Tax
001.000.41.521.21.24.00
17.28
14237
INV#14237 - EDMONDS PD - INVEN
BASEBALL STYLE HATS
001.000.41.521.22.24.00
47.80
EMBROIDER POLICE ON HATS
001.000.41.521.22.24.00
40.00
9.5% Sales Tax
001.000.41.521.22.24.00
8.34
Total:
597.83
203637
8/8/2013
074409 BOWMAN, THORNTON
THORTON CREEK 080813
HMP CONCERT 080813
HMP CONCERT 080813
117.100.64.573.20.41.00
400.00
Total:
400.00
203638
8/8/2013
074131 BRAINARD, LARRY
BRAINARD 08012013
INSTRUCTOR UNAVAILABLE, REFU
INSTRUCTOR UNAVAILABLE, REFU
001.000.239.200
472.55
Total:
472.55
203639
8/8/2013
065341 BRIANS UPHOLSTERY
73013
Unit 58 - Truck Head Liner
Unit 58 - Truck Head Liner
511.000.77.548.68.48.00
110.00
8.6% Sales Tax
511.000.77.548.68.48.00
9.46
Page: 13
Packet Page 36 of 307
vchlist
Voucher List
Page: 14
08/08/2013
7:42:14AM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203639
8/8/2013
065341 065341 BRIANS UPHOLSTERY
(Continued)
Total:
119.46
203640
8/8/2013
073029 CANON FINANCIAL SERVICES
12933736
WWTP - CANON CONTRACT, OFFI(
WWTP - CANON CONTRACT, OFFI(
423.000.76.535.80.45.00
85.80
Total:
85.80
203641
8/8/2013
069813 CDW GOVERNMENT INC
DK83185
KODIAK 12600 SCANNER
Kodiak 12600 Scanner 50PPM
001.000.25.514.30.31.00
922.02
9.5% Sales Tax
001.000.25.514.30.31.00
87.59
DR04693
CISCO POWER INJECTOR FOR WV
Cisco Power Injector 1250 series - Qt
423.100.76.594.39.65.10
193.70
9.5% Sales Tax
423.100.76.594.39.65.10
18.40
DR41598
APRICORN 4GB FLASH DRIVES FC
Apricorn 4GB AEGIS Flash Drive USE
001.000.31.518.88.31.00
275.04
9.5% Sales Tax
001.000.31.518.88.31.00
26.13
Total:
1,522.88
203642
8/8/2013
068484 CEMEX LLC
9426607886
Roadway - Asphalt/Liquid Asphalt
Roadway - Asphalt/Liquid Asphalt
111.000.68.542.31.31.00
195.00
9.5% Sales Tax
111.000.68.542.31.31.00
18.53
Total:
213.53
203643
8/8/2013
003510 CENTRAL WELDING SUPPLY
RN07130971
HELIUM FOR GYMNASTICS
HELIUM FOR GYMNASTICS
001.000.64.575.55.45.00
11.75
9.5% Sales Tax
001.000.64.575.55.45.00
1.12
Page: 14
Packet Page 37 of
307
vchlist
Voucher List
Page: 15
08/08/2013
7:42:14AM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203643
8/8/2013
003510 003510 CENTRAL WELDING SUPPLY (Continued)
Total:
12.87
203644
8/8/2013
003510 CENTRAL WELDING SUPPLY
LY 196620
WWTP - BRUSHES, GLOVES..
WWTP - BRUSHES, GLOVES..
423.000.76.535.80.31.21
224.83
9.5% Sales Tax
423.000.76.535.80.31.21
21.36
Total:
246.19
203645
8/8/2013
003515 CH2M HILL INC
38113019801
WWTP - PROFESSIONAL SERVICE
WWTP - PROFESSIONAL SERVICE;
423.100.76.594.39.41.10
5,390.50
Total:
5,390.50
203646
8/8/2013
074537 CITY OF BELLEVUE
SHELTON 2013
ADV MOTORS RECERT (EVOC) EDI
TRACK FEE - ERIC FALK
001.000.41.521.40.49.00
55.00
TRACK FEE - KARL ROTH
001.000.41.521.40.49.00
55.00
TRACK FEE - STEVE HARBINSON
001.000.41.521.40.49.00
55.00
Total:
165.00
203647
8/8/2013
019215 CITY OF LYNNWOOD
10222
WWTP - MONTHLY MAINT/OPERAT
WWTP - MONTHLY MAINT/OPERAT
423.000.75.535.80.47.20
27,602.00
Total:
27,602.00
203648
8/8/2013
019215 CITY OF LYNNWOOD
10217
INV#10217 CUST#47 - EDMONDS P
PRISONER R&B FOR APRIL 2013
001.000.41.523.60.51.00
1,156.25
Total:
1,156.25
203649
8/8/2013
035160 CITY OF SEATTLE
1-218359-279832
WWTP FLOW METER 2203 N 205TF
WWTP FLOW METER 2203 N 205TF
423.000.76.535.80.47.62
16.38
Page: 15
Packet Page 38 of
307
vchlist Voucher List Page: 16
08/08/2013 7:42:14AM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203649
8/8/2013
035160 035160 CITY OF SEATTLE
(Continued)
Total:
16.38
203650
8/8/2013
073573 CLARK SECURITY PRODUCTS INC
SE85139005
WWTP - PADLOCK PIN TUMBLER,,'
WWTP - PADLOCK PIN TUMBLER,,'
423.000.76.535.80.31.12
183.60
9.5% Sales Tax
423.000.76.535.80.31.12
17.44
Total:
201.04
203651
8/8/2013
004095 COASTWIDE LABS
W2574413-2
AUTO SPRAY
AUTO SPRAY
001.000.64.576.80.31.00
20.53
9.5% Sales Tax
001.000.64.576.80.31.00
1.95
W 2577031
LINER
LINER
001.000.64.576.80.31.00
255.05
9.5% Sales Tax
001.000.64.576.80.31.00
24.23
Total:
301.76
203652
8/8/2013
073135 COGENT COMMUNICATIONS INC
AUG-13
C/A CITYOFED00001
Aug-13 Fiber Optics Internet Connect
001.000.31.518.87.42.00
407.20
Total:
407.20
203653
8/8/2013
070323 COMCAST
849831 030 0721433
CEMETERY BUNDLED SERVICE
CEMETERY BUNDLED SERVICE
130.000.64.536.20.42.00
119.65
Total:
119.65
203654
8/8/2013
062891 COOK PAGING WA
9138394
INVOICE #
WATER WATCH PAGERS
421.000.74.534.80.42.00
4.25
Total:
4.25
203655
8/8/2013
074532 CREASEY LOG HOMES INC
2792
Log Cabin Restoration Work 2013
Page: 16
Packet Page 39 of 307
vchlist Voucher List Page: 17
08/08/2013 7:42:14AM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203655
8/8/2013
074532 CREASEY LOG HOMES INC
(Continued)
Log Cabin Restoration Work 2013
120.000.31.575.42.41.50
3,321.00
9.5% Sales Tax
120.000.31.575.42.41.50
315.50
Total:
3,636.50
203656
8/8/2013
069529 D & G BACKHOE INC
E3JA.Pmt 3
E3JA.PMT 3 THRU 7/26/13
E3JA.Pmt 3 thru 7/26/13
421.000.74.594.34.65.10
305,579.14
E3JA.Ret 3
421.000.223.400
-13,953.39
Total:
291,625.75
203657
8/8/2013
074536 DALBOTTEN, MARIA
DALBOTTEN 17058
PRENATAL YOGA 17058
PRENATAL YOGA 17058
001.000.64.575.54.41.00
129.50
Total:
129.50
203658
8/8/2013
072189 DATASITE
36023
INV#36023 ACCT#61515 - EDMOND
SHREDDING 2 TOTES 7/11/2013
001.000.41.521.10.41.00
80.00
Total:
80.00
203659
8/8/2013
072189 DATASITE
35893
SHREDDING SERVICES/CABINETS
Doc Shred Services City Clerk
001.000.25.514.30.41.00
90.00
Doc Shred Services Finance
001.000.31.514.23.41.00
25.00
Total:
115.00
203660
8/8/2013
073823 DAVID EVANS & ASSOC INC
332896
E1CA.SERVICES THRU 6/15/13
E1CA.Services thru 6/15/13
112.200.68.595.33.41.00
15,213.69
333936
E1CA.SERVICES THRU 7/13/13
E1CA.Services thru 7/13/13
Page: 17
Packet Page 40 of 307
vchlist
Voucher List
Page: 18
08/08/2013
7:42:14AM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203660
8/8/2013
073823 DAVID EVANS & ASSOC INC
(Continued)
112.200.68.595.33.41.00
11,542.13
333944
DEA TASK ORDER 13-04.CHC DETE
DEA Task Order 13-04.CHC Detentioi
001.000.245.963
999.81
Total:
27,755.63
203661
8/8/2013
069279 DECATUR ELECTRONICS INC
IN00007320
INV#IN00007320 WAE07302 - EDMC
SCOUT HANDHELD RADAR GUN
001.000.41.521.71.35.00
995.00
Freight
001.000.41.521.71.35.00
15.00
9.5% Sales Tax
001.000.41.521.71.35.00
94.53
Total:
1,104.53
203662
8/8/2013
070230 DEPARTMENT OF LICENSING
6/27/13 - 8/6/13
STATE SHARE OF CONCEALED PIE
State Share of Concealed Pistol
001.000.237.190
534.00
Total:
534.00
203663
8/8/2013
029900 DEPT OF RETIREMENT SYSTEMS
July 2013 DRS
JULY 2013 DRS CONTRIBUTIONS
July 2013 DRS Contributions
811.000.231.540
178,573.32
Total:
178,573.32
203664
8/8/2013
070121 DESTINATION MARKETING
16371
VIDEO TOURISM AND PROMOTION
Video project to promote tourism and
001.000.61.558.70.41.00
2,520.00
Total:
2,520.00
203665
8/8/2013
064531 DINES, JEANNIE
13-3381
INV#13-3381 - EDMONDS PD
TRANSCRIPTION CASE #13-1999
001.000.41.521.21.41.00
24.00
TRANSCRIPTION SMART #WP13-3
001.000.41.521.21.41.00
135.00
Page: 18
Packet Page 41 of
307
vchlist Voucher List Page: 19
08/08/2013 7:42:14AM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice
PO # Description/Account
Amount
203665
8/8/2013
064531
DINES, JEANNIE
(Continued)
TRANSCRIPTION CASE #IA13-003
001.000.41.521.10.41.00
138.00
TRANSCRIPTION CASE #13-2314
001.000.41.521.21.41.00
36.00
Total:
333.00
203666
8/8/2013
064531
DINES, JEANNIE
13-3382
MINUTE TAKING
7/30 Council Minutes
001.000.25.514.30.41.00
309.00
Total:
309.00
203667
8/8/2013
068591
DOUBLEDAY, MICHAEL
07312013
STATE LOBBYIST JULY 2013
State lobbyist charges for July 2013
001.000.61.519.70.41.00
2,391.25
Total:
2,391.25
203668
8/8/2013
007253
DUNN LUMBER
1984192
Log Cabin Supplies
Log Cabin Supplies
001.000.66.518.30.31.00
52.41
9.5% Sales Tax
001.000.66.518.30.31.00
4.97
1984519
Log Cabin Supplies
Log Cabin Supplies
001.000.66.518.30.31.00
42.12
9.5% Sales Tax
001.000.66.518.30.31.00
4.00
Total:
103.50
203669
8/8/2013
074302
EDMONDS HARDWARE & PAINT LLC
516
MULTI TESTER
MULTI TESTER
001.000.64.576.80.31.00
-15.99
9.5% Sales Tax
001.000.64.576.80.31.00
-1.52
8113
BYPASS HOPPER
BYPASS HOPPER
Page: 19
Packet Page 42 of 307
vchlist
Voucher List
Page: 20
08/08/2013
7:42:14AM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203669
8/8/2013
074302 EDMONDS HARDWARE & PAINT LLC
(Continued)
001.000.64.576.80.31.00
33.98
9.5% Sales Tax
001.000.64.576.80.31.00
3.23
Total:
19.70
203670
8/8/2013
069523 EDMONDS P&R YOUTH SCHOLARSHIP
DAVIS 17620
GYMNASTICS 17620 FOR OLIVIA D,
GYMNASTICS 17620 FOR OLIVIA D,
122.000.64.571.20.49.00
75.00
IBRAHIM SMOUM 16769
BEACH CAMP 16769 FOR IBRAHIM
BEACH CAMP 16769 FOR IBRAHIM
122.000.64.571.20.49.00
150.00
RANDA SMOUM 17437
GYMNASTICS CAMP FOR RANDA S
GYMNASTICS CAMP FOR RANDA S
122.000.64.571.20.49.00
75.00
RIFQAH SMOUM 17437
GYMNASTICS CAMP FOR SMOUM
GYMNASTICS CAMP FOR SMOUM
122.000.64.571.20.49.00
75.00
Total:
375.00
203671
8/8/2013
038500 EDMONDS SENIOR CENTER
2013-08-01
08/13 RECREATION SERVICES COP
08/13 Recreation Services Contract F
001.000.39.555.00.41.00
5,000.00
Total:
5,000.00
203672
8/8/2013
069878 EDMONDS-WESTGATE VET HOSPITAL
185622
INV#185622 CLIENT #5118 - EDMOI`
EUTHANASIA IMP#8914
001.000.41.521.70.41.00
20.00
Total:
20.00
203673
8/8/2013
031060 ELECSYS INTERNATIONAL CORP
116854
RADIX MONTHLY MAINTAGREEME
Radix Monthly Maint Agreement -
421.000.74.534.80.48.00
152.00
Total:
152.00
203674
8/8/2013
065789 ESTES, KEN
71
LEOFF Reimbursement
LEOFF Reimbursement
Page: 20
Packet Page 43 of
307
vchlist
Voucher List
Page: 21
08/08/2013
7:42:14AM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203674
8/8/2013
065789
ESTES, KEN
(Continued)
009.000.39.517.37.23.00
437.60
72
LEOFF Reimbursement
LEOFF Reimbursement
009.000.39.517.37.23.00
395.10
Total:
832.70
203675
8/8/2013
066378
FASTENAL COMPANY
WAMOU29228
Storm - Eyewear
Storm - Eyewear
422.000.72.531.90.24.00
38.92
9.5% Sales Tax
422.000.72.531.90.24.00
3.70
Tota I :
42.62
203676
8/8/2013
071026
FASTSIGNS OF LYNNWOOD
443 12686
CORNER PARK TAG
CORNER PARK TAG
127.000.64.575.50.31.00
5.50
9.5% Sales Tax
127.000.64.575.50.31.00
0.53
Total:
6.03
203677
8/8/2013
065427
FCS GROUP
2141-21307102
E1GB.SERVICES THRU 7/23/13
E1 GB.Services thru 7/23/13
421.000.74.534.80.41.00
1,366.66
E1 GB.Services thru 7/23/13
422.000.72.531.40.41.00
1,366.67
E1 GB.Services thru 7/23/13
423.000.75.535.80.41.00
1,366.67
Total:
4,100.00
203678
8/8/2013
069940
FIRST ADVANTAGE SBS
268356
INV 268356 ACCT ODY900JJM EDM
TWO CREDIT REPORTS
001.000.41.521.10.41.00
21.00
Total:
21.00
203679
8/8/2013
074062
FITNESS INDUSTRIOUS LLC
CROSSFIT 17021
CROSSFIT FOR KIDS
Page: 21
Packet Page 44 of
307
vchlist
Voucher List
Page: 22
08/08/2013
7:42:14AM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203679
8/8/2013
074062 FITNESS INDUSTRIOUS LLC
(Continued)
CROSSFIT FOR KIDS
001.000.64.571.22.41.00
30.00
Total:
30.00
203680
8/8/2013
070855 FLEX PLAN SERVICES INC
222334
July 125 processing and July
July 125 processing and July
001.000.22.518.10.41.00
75.00
Total:
75.00
203681
8/8/2013
069469 FLINT TRADING INC
159041
Traffic Control - 8' Left Turn Arrow
Traffic Control - 8' Left Turn Arrow
111.000.68.542.64.31.00
5,370.54
8' Right Turn Arrow
111.000.68.542.64.31.00
1,278.70
13' Left Turn Combo
111.000.68.542.64.31.00
1,712.48
13' Right Turn Combo
111.000.68.542.64.31.00
1,957.12
12" White Line
111.000.68.542.64.31.00
9,594.00
9.5% Sales Tax
111.000.68.542.64.31.00
1,891.72
Total:
21,804.56
203682
8/8/2013
065704 FOLSOM, ROB
FOLSOM 08082013
SUMMER CONCERT MANAGER
SUMMER CONCERT MANAGER
117.100.64.573.20.41.00
975.00
Total:
975.00
203683
8/8/2013
011900 FRONTIER
425-744-1681
SEAVIEW PARK IRRIGATION MODE
SEAVIEW PARK IRRIGATION MODE
001.000.64.576.80.42.00
42.62
425-744-1691
SIERRA PARK IRRIGATION MODEM
SIERRA PARK IRRIGATION MODEM
001.000.64.576.80.42.00
41.96
Page: 22
Packet Page 45 of
307
vchlist Voucher List Page: 23
08/08/2013 7:42:14AM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203683
8/8/2013
011900 FRONTIER
(Continued)
425-776-5316
GROUNDS MAINTENANCE FAX MO
GROUNDS MAINTENANCE FAX MO
001.000.64.576.80.42.00
112.20
Total:
196.78
203684
8/8/2013
011900 FRONTIER
253-012-9189
WWTP AUTO DIALER- 1 VOICE GR
WWTP AUTO DIALER- 1 VOICE GR
423.000.76.535.80.42.00
41.08
253-017-7256
W WTP TELEMETRY - 8 VOICEGRAI
W WTP TELEMETRY - 8 VOICEGRAI
423.000.76.535.80.42.00
217.18
425-771-5553
WWTP AUTO DIALER- 1 BUSINES:
WWTP AUTO DIALER- 1 BUSINES:
423.000.76.535.80.42.00
98.93
Total:
357.19
203685
8/8/2013
011900 FRONTIER
253-003-6887
POINT EDWARDS CIRCUIT LINE SF
POINT EDWARDS CIRCUIT LINE SF
423.000.75.535.80.42.00
41.67
253-020-6656
LIFT STATION #2 VG SPECIAL ACCI
LIFT STATION #2 VG SPECIAL ACCI
423.000.75.535.80.42.00
21.95
425-774-1031
LIFT STATION #8 VG SPECIAL ACCI
LIFT STATION #8 TWO VOICE GRAI
423.000.75.535.80.42.00
46.84
425-776-1281
SNO-ISLE LIBRARY ELEVATOR PH(
SNO-ISLE LIBRARY ELEVATOR PH(
001.000.66.518.30.42.00
42.62
Total:
153.08
203686
8/8/2013
073922 GAVIOLA, NIKKA
GAVIOLA 16894
TAEKWON DO 16894
TAEKWON DO 16894
001.000.64.571.22.41.00
127.50
TAEKWON DO 16882
001.000.64.575.54.41.00
167.15
Page: 23
Packet Page 46 of 307
vchlist
Voucher List
Page: 24
08/08/2013
7:42:14AM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203686
8/8/2013
073922 073922 GAVIOLA, NIKKA
(Continued)
Total:
294.65
203687
8/8/2013
011800 GENERAL BINDING CORPORATION
3908342
Repair of Combind C400e binding mE
Repair of Combind C400e binding mE
001.000.62.524.10.48.00
112.00
Total:
112.00
203688
8/8/2013
071897 GONZALEZ, CHRISTINE
GONZALEZ 08012013
REFUND MEDICAL
REFUND MEDICAL
001.000.239.200
71.20
Total:
71.20
203689
8/8/2013
012199 GRAINGER
9189009104
Storm - Work Wear
Storm - Work Wear
422.000.72.531.90.24.00
224.76
9.5% Sales Tax
422.000.72.531.90.24.00
21.36
Tota I :
246.12
203690
8/8/2013
074533 GREER, TROY
GREER 07292013
REFUND DAMAGE DEPOSIT
REFUND DAMAGE DEPOSIT
001.000.239.200
515.00
Total:
515.00
203691
8/8/2013
069733 H B JAEGER COMPANY LLC
139996/1
Water Inventory - W-PIPECO-02-02C
Water Inventory - W-PIPECO-02-02C
421.000.74.534.80.34.20
1,078.40
Brass Supplies
421.000.74.534.80.31.00
578.30
9.5% Sales Tax
421.000.74.534.80.34.20
102.45
9.5% Sales Tax
421.000.74.534.80.31.00
54.94
Total:
1,814.09
203692
8/8/2013
012900 HARRIS FORD INC
137538
Unit 48 - Pump Assembly
Unit 48 - Pump Assembly
Page: 24
Packet Page 47 of
307
vchlist
Voucher List
Page: 25
08/08/2013
7:42:14AM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
203692
8/8/2013 012900 HARRIS FORD INC
(Continued)
511.000.77.548.68.31.10
123.70
Core Charge
511.000.77.548.68.31.10
70.00
9.5% Sales Tax
511.000.77.548.68.31.10
18.40
137735
Unit 135 - Wheel cover
Unit 135 - Wheel cover
511.000.77.548.68.31.10
136.24
9.5% Sales Tax
511.000.77.548.68.31.10
12.94
138088
Unit 651 - Supplies
Unit 651 - Supplies
511.000.77.548.68.31.10
31.07
9.5% Sales Tax
511.000.77.548.68.31.10
2.95
138090
Unit 133 - Fuel Pump
Unit 133 - Fuel Pump
511.000.77.548.68.31.10
233.38
9.5% Sales Tax
511.000.77.548.68.31.10
22.17
CM137538
Uni 48 - Core Fee Returned
9.5% Sales Tax
511.000.77.548.68.31.10
-6.65
Uni 48 - Core Fee Returned
511.000.77.548.68.31.10
-70.00
Total: 574.20
203693
8/8/2013 010900 HD FOWLER CO INC
13387002
Water - Parts, Supplies
Water - Parts, Supplies
421.000.74.534.80.31.00
1,635.67
9.5% Sales Tax
421.000.74.534.80.31.00
155.39
Total: 1,791.06
203694
8/8/2013 074404 HUDDLE, RICK
HUDDLE 081313
HMP CONCERT 081313
Page: 25
Packet Page 48 of 307
vchlist Voucher List Page: 26
08/08/2013 7:42:14AM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice
PO # Description/Account
Amount
203694
8/8/2013
074404
HUDDLE, RICK
(Continued)
HMP CONCERT 081313
117.100.64.573.20.41.00
500.00
Total:
500.00
203695
8/8/2013
073548
INDOFF INCORPORATED
2313085
WWTP - OFFICE SUPPLIES, LABEL
WWTP - OFFICE SUPPLIES, LABEL
423.000.76.535.80.31.41
69.68
9.5% Sales Tax
423.000.76.535.80.31.41
6.63
Total:
76.31
203696
8/8/2013
073548
INDOFF INCORPORATED
2313796
Misc. office supplies including kraft
Misc. office supplies including kraft
001.000.62.524.10.31.00
324.81
9.5% Sales Tax
001.000.62.524.10.31.00
30.86
Total:
355.67
203697
8/8/2013
068952
INFINITY INTERNET
3067566
PRESCHOOL INTERNET
PRESCHOOL INTERNET
001.000.64.575.56.42.00
15.00
Total:
15.00
203698
8/8/2013
014940
INTERSTATE BATTERY SYSTEMS
723909
Storm - Work Gloves
Storm - Work Gloves
422.000.72.531.90.24.00
109.50
9.5% Sales Tax
422.000.72.531.90.24.00
10.40
Total:
119.90
203699
8/8/2013
070192
JA SEXAUER
291265924
FAC - Vacuum Breaker
FAC - Vacuum Breaker
001.000.66.518.30.31.00
5.50
Circulating Pump (Returned See Crec
001.000.66.518.30.31.00
83.91
Page: 26
Packet Page 49 of 307
vchlist
Voucher List
Page: 27
08/08/2013
7:42:14AM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203699
8/8/2013
070192 JA SEXAUER
(Continued)
9.5% Sales Tax
001.000.66.518.30.31.00
8.49
292284270
FAC - Returned Circulating Pump
FAC - Returned Circulating Pump
001.000.66.518.30.31.00
-83.91
9.5% Sales Tax
001.000.66.518.30.31.00
-7.97
Total:
6.02
203700
8/8/2013
073924 KEARNS, JESSIKA CHRISTINE
KEARNS 16890
TAE-KWON DO 16890
TAE-KWON DO 16890
001.000.64.571.22.41.00
152.50
TAEKWON-DO 16886
001.000.64.571.22.41.00
116.00
Total:
268.50
203701
8/8/2013
074340 KEYS ORGAN IZATIONALCONSULTING
COE 0513
WWTP - IN-HOUSE SOCIAL STYLE:
WWTP - IN-HOUSE SOCIAL STYLE:
423.000.76.535.80.41.00
1,427.54
Total:
1,427.54
203702
8/8/2013
074326 KIMBALL MIDWEST
2982506
WWTP - DRILL, SCREWS, SS ROLL
WWTP - DRILL, SCREWS, SS ROLL
423.000.76.535.80.31.21
145.02
9.5% Sales Tax
423.000.76.535.80.31.21
13.78
Total:
158.80
203703
8/8/2013
070285 KPLU-FM
IN-1130731564
RADIO ADVERTISING7/01-7/06/13
Radio advertising 7/01-7/06/13
001.000.61.558.70.44.00
930.00
Total:
930.00
203704
8/8/2013
016850 KUKER RANKEN INC
393771-001
Storm - Inverted Paint Marking Tool
Storm - Inverted Paint Marking Tool
Page: 27
Packet Page 50 of
307
vchlist Voucher List Page: 28
08/08/2013 7:42:14AM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice
PO # Description/Account
Amount
203704
8/8/2013
016850 KUKER RANKEN INC
(Continued)
422.000.72.531.40.31.00
54.00
9.5% Sales Tax
422.000.72.531.40.31.00
5.13
Total:
59.13
203705
8/8/2013
074135 LAFAVE, CAROLYN
080413
BREAK ROOM SUPPLIES
Coffee for break room
001.000.21.513.10.31.00
37.99
Total:
37.99
203706
8/8/2013
018950 LYNNWOOD AUTO PARTS INC
684058
Unit 130 - Oil and Fuel Filters
Unit 130 - Oil and Fuel Filters
511.000.77.548.68.31.10
20.85
9.5% Sales Tax
511.000.77.548.68.31.10
1.98
684142
Unit 34 - Fuel Filter
Unit 34 - Fuel Filter
511.000.77.548.68.31.10
5.25
9.5% Sales Tax
511.000.77.548.68.31.10
0.50
684143
Unit 34 - Air Filter
Unit 34 - Air Filter
511.000.77.548.68.31.10
6.74
9.5% Sales Tax
511.000.77.548.68.31.10
0.64
684244
Unit 31 - Oil Seal
Unit 31 - Oil Seal
511.000.77.548.68.31.10
9.21
9.5% Sales Tax
511.000.77.548.68.31.10
0.87
684318
Unit 135 - Air Filters
9.5% Sales Tax
511.000.77.548.68.31.10
0.49
Unit 135 - Air Filters
511.000.77.548.68.31.10
5.15
Page: 28
Packet Page 51 of 307
vchlist
Voucher List
Page: 29
08/08/2013
7:42:14AM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
203706
8/8/2013 018950 LYNNWOOD AUTO PARTS INC
(Continued)
684814
Unit 379 - Brake Shoes
Unit 379 - Brake Shoes
511.000.77.548.68.31.10
25.85
9.5% Sales Tax
511.000.77.548.68.31.10
2.46
684844
Unit 379 - Brake Drum
Unit 379 - Brake Drum
511.000.77.548.68.31.10
77.98
9.5% Sales Tax
511.000.77.548.68.31.10
7.41
684859
Unit 379 - Air Filter
9.5% Sales Tax
511.000.77.548.68.31.10
0.68
Unit 379 - Air Filter
511.000.77.548.68.31.10
7.12
685016
Unit 20 - Supplies
Unit 20 - Supplies
511.000.77.548.68.31.10
14.76
9.5% Sales Tax
511.000.77.548.68.31.10
1.40
685025
Unit 20 - Fuel Filters
Unit 20 - Fuel Filters
511.000.77.548.68.31.10
23.79
9.5% Sales Tax
511.000.77.548.68.31.10
2.26
685038
Unit 20 - Returns
Unit 20 - Returns
511.000.77.548.68.31.10
-7.69
9.5% Sales Tax
511.000.77.548.68.31.10
-0.73
685514
Unit 643 - Oil Filter
Unit 643 - Oil Filter
511.000.77.548.68.31.10
3.49
9.5% Sales Tax
Page: 29
Packet Page 52 of 307
vchlist
Voucher List
Page: 30
08/08/2013
7:42:14AM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203706
8/8/2013
018950 LYNNWOOD AUTO PARTS INC
(Continued)
511.000.77.548.68.31.10
0.33
Total:
210.79
203707
8/8/2013
074263 LYNNWOOD WINSUPPLY CO
001906-00
BALLINGER PARK IRRIGATIONS
BALLINGER PARK IRRIGATIONS
125.000.64.576.80.31.00
801.39
9.5% Sales Tax
125.000.64.576.80.31.00
76.13
001907-00
VALVES
VALVES
001.000.64.576.80.31.00
11.25
9.5% Sales Tax
001.000.64.576.80.31.00
1.07
Total:
889.84
203708
8/8/2013
071140 MAD SCIENCE OF KING COUNTY
MAD SCIENCE 16861
MAD SCIENCE CAMP 16861
MAD SCIENCE CAMP 16861
001.000.64.571.22.41.00
2,289.00
Total:
2,289.00
203709
8/8/2013
020039 MCMASTER-CARR SUPPLY CO
56001729
WWTP - FIBERGLASS EXTENSION
WWTP - FIBERGLASS EXTENSION
423.000.76.535.80.48.21
481.26
Freight
423.000.76.535.80.48.21
95.45
56023160
WWTP - SS BALL VALVE, LEVER, FI
WWTP - SS BALL VALVE, LEVER, FI
423.000.76.535.80.48.21
564.60
Freight
423.000.76.535.80.48.21
7.33
56029111
WWTP - MULTIPURPOSE COPPER
WWTP - MULTIPURPOSE COPPER
423.000.76.535.80.31.21
31.00
Freight
423.000.76.535.80.31.21
15.00
Page: 30
Packet Page 53 of
307
vchlist Voucher List Page: 31
08/08/2013 7:42:14AM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203709
8/8/2013
020039 020039 MCMASTER-CARR SUPPLY CO (Continued)
Total:
1,194.64
203710
8/8/2013
020450 MICRO DATA BUSINESS FORMS
41537
INV#41537 - EDMONDS PD
2,000 INFRACTION FORMS
001.000.41.521.11.31.00
870.00
1,100 CRIMINAL CITATION FORMS
001.000.41.521.11.31.00
522.50
Freight
001.000.41.521.11.31.00
36.54
9.5% Sales Tax
001.000.41.521.11.31.00
135.76
Total:
1,564.80
203711
8/8/2013
020495 MIDWAY PLYWOOD INC
C 62800
Fac Maint - Clear Spray
Fac Maint - Clear Spray
001.000.66.518.30.31.00
412.00
9.5% Sales Tax
001.000.66.518.30.31.00
39.14
Total:
451.14
203712
8/8/2013
020900 MILLERS EQUIP & RENTALL INC
172910
WWTP - SNAKE RENTAL
WWTP - SNAKE RENTAL
423.000.76.535.80.45.21
58.00
9.5% Sales Tax
423.000.76.535.80.45.21
5.51
Total:
63.51
203713
8/8/2013
020900 MILLERS EQUIP & RENTALL INC
171811
Street - Harnesses for Back Pack Blo
Street - Harnesses for Back Pack Blo
111.000.68.542.71.31.00
41.60
9.5% Sales Tax
111.000.68.542.71.31.00
3.95
172988
Street - Gatorline
Street - Gatorline
111.000.68.542.71.31.00
18.95
9.5% Sales Tax
Page: 31
Packet Page 54 of 307
vchlist
Voucher List
Page: 32
08/08/2013
7:42:14AM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203713
8/8/2013
020900 MILLERS EQUIP & RENTALL INC
(Continued)
111.000.68.542.71.31.00
1.80
Total:
66.30
203714
8/8/2013
064570 NATIONAL SAFETY INC
0352372-IN
WWTP - GAS DETECTOR
WWTP - GAS DETECTOR
423.000.76.535.80.31.12
2,464.50
9.5% Sales Tax
423.000.76.535.80.31.12
234.13
Total:
2,698.63
203715
8/8/2013
024302 NELSON PETROLEUM
0501723-IN
Fleet Filter Inventory
Fleet Filter Inventory
511.000.77.548.68.34.40
26.13
9.5% Sales Tax
511.000.77.548.68.34.40
2.48
Total:
28.61
203716
8/8/2013
066391 NORTHSTAR CHEMICAL INC
43381
WWTP - BISULFITE
WWTP - BISULFITE
423.000.76.535.80.31.54
442.00
9.5% Sales Tax
423.000.76.535.80.31.54
41.99
Total:
483.99
203717
8/8/2013
061013 NORTHWEST CASCADE INC
1-709960
HICKMAN PARK RENTALS
HICKMAN PARK RENTALS
001.000.64.576.80.45.00
587.88
1-709976
YOST PARK RENTALS
YOST PARK RENTALS
001.000.64.576.80.45.00
310.99
1-712343
MATHAY/BALLINGER PARK
MATHAY/BALLINGER PARK
001.000.64.576.80.45.00
184.77
Total:
1,083.64
203718
8/8/2013
063511 OFFICE MAX INC
697396
LAMINATING POUCHES AND PENS
Page: 32
Packet Page 55 of
307
vchlist
Voucher List
Page: 33
08/08/2013
7:42:14AM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
203718
8/8/2013 063511 OFFICE MAX INC
(Continued)
LAMINATING POUCHES AND PENS
001.000.64.571.21.31.00
27.41
9.5% Sales Tax
001.000.64.571.21.31.00
2.61
743425
OFFICE SUPPLIES
EPSON INK FOR DAYCAMP
001.000.64.575.53.31.00
21.22
LABELS AND LAMINATING POUCHE
001.000.64.575.51.31.00
28.81
ASPIRIN
001.000.64.571.21.31.00
19.17
9.5% Sales Tax
001.000.64.575.53.31.00
2.02
9.5% Sales Tax
001.000.64.575.51.31.00
2.74
9.5% Sales Tax
001.000.64.571.21.31.00
1.81
776319
MASKING TAPE FOR DISCOVERY
MASKING TAPE FOR DISCOVERY
001.000.64.574.35.31.00
11.24
PACKING TAPE
001.000.64.571.21.31.00
12.48
9.5% Sales Tax
001.000.64.574.35.31.00
1.07
9.5% Sales Tax
001.000.64.571.21.31.00
1.18
Total:
131.76
203719
8/8/2013 063511 OFFICE MAX INC
656288
INV#656288 ACCT#520437 250POL
FLOOR CHAIRMATS
001.000.41.521.21.31.00
135.39
FLOOR CHAIR MAT (MARSH)
001.000.41.521.10.31.00
45.13
9.5% Sales Tax
Page: 33
Packet Page 56 of 307
vchlist
Voucher List
Page: 34
08/08/2013
7:42:14AM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203719
8/8/2013
063511 OFFICE MAX INC
(Continued)
001.000.41.521.21.31.00
12.85
9.5% Sales Tax
001.000.41.521.10.31.00
4.29
676009
INV#676009 ACCT#520437 250POL
MEMO PADS 3x5
001.000.41.521.10.31.00
12.90
LEGAL PADS
001.000.41.521.10.31.00
24.16
SMALL LEGAL PADS
001.000.41.521.10.31.00
6.46
STENO PADS
001.000.41.521.10.31.00
23.78
SHAPRIES MARKERS
001.000.41.521.10.31.00
10.15
9.5% Sales Tax
001.000.41.521.10.31.00
7.37
Total :
282.48
203720
8/8/2013
063511 OFFICE MAX INC
676002
OFFICE SUPPLIES
Office supplies
001.000.25.514.30.31.00
105.84
9.5% Sales Tax
001.000.25.514.30.31.00
10.05
Total :
115.89
203721
8/8/2013
073751 OKANOGAN COUNTRY SHERIFF
OKC - JULY 2013
INMATE HOUSING & MEDS JULY 20
INMATE HOUSING JULY 2013
001.000.41.523.60.51.00
3,317.00
INMATE MEDS JUNE- JULY 2013
001.000.41.523.60.31.00
30.28
Total :
3,347.28
203722
8/8/2013
026200 OLYMPIC VIEW WATER DISTRICT
0054671
23700 104TH AVE W
23700 104TH AVE W
001.000.64.576.80.47.00
2,204.06
Page: 34
Packet Page 57 of
307
vchlist
Voucher List
Page: 35
08/08/2013
7:42:14AM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203722
8/8/2013
026200 OLYMPIC VIEW WATER DISTRICT
(Continued)
0060860
23700 104TH AVE W
23700 104TH AVE W
001.000.64.576.80.47.00
90.17
Total:
2,294.23
203723
8/8/2013
063750 ORCA PACIFIC INC
4515
YOST POOL SUPPLIES
YOST POOL SUPPLIES
001.000.64.576.80.31.00
825.15
9.5% Sales Tax
001.000.64.576.80.31.00
78.38
Total:
903.53
203724
8/8/2013
026560 PACIFIC AMERICAN COMMERCIAL CO
VI-014362
Water Sewer - Small Equipment Rep,
Water Sewer - Small Equipment Rep,
421.000.74.534.80.48.00
104.36
Water Sewer - Small Equipment Rep,
423.000.75.535.80.48.00
104.36
9.5% Sales Tax
421.000.74.534.80.48.00
9.92
9.5% Sales Tax
423.000.75.535.80.48.00
9.91
Tota I :
228.55
203725
8/8/2013
027165 PARKER PAINT MFG. CO.INC.
954023038582
MCH - Paint Supplies
MCH - Paint Supplies
001.000.66.518.30.31.00
28.48
9.5% Sales Tax
001.000.66.518.30.31.00
2.71
954023038610
MCH - Paint
MCH - Paint
001.000.66.518.30.31.00
9.59
9.5% Sales Tax
001.000.66.518.30.31.00
0.91
954023038611
MCH - Supplies
MCH - Supplies
Page: 35
Packet Page 58 of
307
vchlist Voucher List Page: 36
08/08/2013 7:42:14AM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203725
8/8/2013
027165 PARKER PAINT MFG. CO.INC.
(Continued)
001.000.66.518.30.31.00
9.48
9.5% Sales Tax
001.000.66.518.30.31.00
0.90
Total:
52.07
203726
8/8/2013
066412 PARKS & RECREATION DAYCAMP
PETTY DAYCAMP 0813
SALT AND BAKING SODA FOR DOU
SALTAND BAKING SODA FOR DOU
001.000.64.575.53.31.00
1.68
OIL FOR CRAFTS, LAVALAMPS, DO
001.000.64.575.53.31.00
10.49
MISC CAMP SUPPLIES TIN, PAPER
001.000.64.575.53.31.00
20.81
PAPER CUT OUTS
001.000.64.575.53.31.00
1.30
MARSHMALLOWS FOR CRAFTS
001.000.64.575.53.31.00
8.86
FOIL PANS, SPONGES, GEMS FOR
001.000.64.575.53.31.00
7.67
PLASTER OF PARIS
001.000.64.575.53.31.00
17.50
PLASTIC MASK TO DECORATE
001.000.64.575.53.31.00
15.46
YELLOW POM POM
001.000.64.575.53.31.00
5.18
STARS FOR BALLOONS
001.000.64.575.53.31.00
2.19
WRAPPING PAPER, POSTER BOAF
001.000.64.575.53.31.00
28.00
FANCY BRADS
001.000.64.575.53.31.00
1.96
MASKING TAPE
001.000.64.575.53.31.00
7.59
Total:
128.69
203727
8/8/2013
063951 PERTEET ENGINEERING INC
20110010.000-23
E7AC.SERVICES THRU 6/30/13
Page: 36
Packet Page 59 of 307
vchlist
Voucher List
Page: 37
08/08/2013
7:42:14AM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203727
8/8/2013
063951 PERTEET ENGINEERING INC
(Continued)
E7AC.Services thru 6/30/13
112.200.68.595.33.41.00
15,513.35
Total:
15,513.35
203728
8/8/2013
028860 PLATT ELECTRIC SUPPLY INC
5367175
WWTP - PLANT REPAIRS/ELECTRI(
WWTP - PLANT REPAIRS/ELECTRI(
423.000.76.535.80.48.22
181.92
9.5% Sales Tax
423.000.76.535.80.48.22
17.28
Total:
199.20
203729
8/8/2013
071811 PONY MAIL BOX & BUSINESS CTR
208416
WWTP - FEDEX TO ANALYSIS PLU:
WWTP - FEDEX TO ANALYSIS PLU:
423.000.76.535.80.42.00
10.10
Total:
10.10
203730
8/8/2013
068697 PUBLIC SAFETY TESTING INC
2013-5161
Police Officer Testing
Police Officer Testing
001.000.22.521.10.41.00
700.00
Total:
700.00
203731
8/8/2013
066977 RHOMAR INDUSTRIES INC
76326
Traffic Control - Stripe -Off
Traffic Control - Stripe -Off
111.000.68.542.64.31.00
143.70
Freight
111.000.68.542.64.31.00
16.34
Total:
160.04
203732
8/8/2013
074398 RUVINOV, OLEG
NEW FLAMENCO 081113
CONCERT IN THE PARK 081113
CONCERT IN THE PARK 081113
117.100.64.573.20.41.00
600.00
Total:
600.00
203733
8/8/2013
033550 SALMON BAY SAND & GRAVEL
2325418
Roadway - Cold Patch Asphalt,
Roadway - Cold Patch Asphalt,
111.000.68.542.31.31.00
2,056.72
Page: 37
Packet Page 60 of
307
vchlist
Voucher List
Page: 38
08/08/2013
7:42:14AM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203733
8/8/2013
033550 SALMON BAY SAND & GRAVEL
(Continued)
9.5% Sales Tax
111.000.68.542.31.31.00
195.39
Total:
2,252.11
203734
8/8/2013
074335 SAVAGE, LINDA
SAVAGE 16801
ETIQUETTE 16801
ETIQUETTE 16801
001.000.64.571.22.41.00
210.00
Total:
210.00
203735
8/8/2013
065001 SCHIRMAN, RON
70
LEOFF Reimbursement
LEOFF Reimbursement
009.000.39.517.37.23.00
1,436.92
Total:
1,436.92
203736
8/8/2013
066964 SEATTLE AUTOMOTIVE DIST INC
S3-27889
Unit 29 - Brake Drum, Shoe Kit
Unit 29 - Brake Drum, Shoe Kit
511.000.77.548.68.31.10
222.33
9.5% Sales Tax
511.000.77.548.68.31.10
21.12
S3-32047
Unit 48 - Tension Pulley Kit
Unit 48 - Tension Pulley Kit
511.000.77.548.68.31.10
15.69
9.5% Sales Tax
511.000.77.548.68.31.10
1.49
S3-33412
Unit 24 - Motor Assembly
Unit 24 - Motor Assembly
511.000.77.548.68.31.10
16.48
9.5% Sales Tax
511.000.77.548.68.31.10
1.56
S3-34996
Unit 495 - Oxy Sensor
Unit 495 - Oxy Sensor
511.000.77.548.68.31.10
33.25
9.5% Sales Tax
511.000.77.548.68.31.10
3.16
S3-38164
Unit P-14 - Gasket Set
Page: 38
Packet Page 61 of
307
vchlist Voucher List Page: 39
08/08/2013 7:42:14AM City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
PO # Description/Account
Amount
203736 8/8/2013 066964 SEATTLE AUTOMOTIVE DIST INC (Continued)
Unit P-14 - Gasket Set
511.000.77.548.68.31.10
8.11
9.5% Sales Tax
511.000.77.548.68.31.10
0.77
S3-39229
Unit 776 - Oil & Additive for Rear Axe
Unit 776 - Oil & Additive for Rear Axe
511.000.77.548.68.31.10
109.58
9.5% Sales Tax
511.000.77.548.68.31.10
10.41
S3-43638
Unit 21 - Battery (2)
Unit 21 - Battery (2)
511.000.77.548.68.31.10
202.84
9.5% Sales Tax
511.000.77.548.68.31.10
19.27
S3-44569
Unit 449 - Battery Assembly
Unit 449 - Battery Assembly
511.000.77.548.68.31.10
84.50
9.5% Sales Tax
511.000.77.548.68.31.10
8.03
S3-45440
LS 1 - Engine Coolant
LS 1 - Engine Coolant
511.000.77.548.68.31.10
21.92
9.5% Sales Tax
511.000.77.548.68.31.10
2.08
S3-51029
Unit 643 - Pads
Unit 643 - Pads
511.000.77.548.68.31.10
52.62
9.5% Sales Tax
511.000.77.548.68.31.10
5.00
S5-39733
Fleet Parts Returned
Fleet Parts Returned
511.000.77.548.68.31.10
-83.35
9.5% Sales Tax
511.000.77.548.68.31.10
-7.91
Page: 39
Packet Page 62 of 307
vchlist Voucher List Page: 40
08/08/2013 7:42:14AM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice
PO # Description/Account
Amount
203736
8/8/2013
066964 SEATTLE AUTOMOTIVE DIST INC
(Continued)
S5-7895
Unit 7 - Univ Fuel Sys Cleaner Kit
Unit 7 - Univ Fuel Sys Cleaner Kit
511.000.77.548.68.31.10
40.04
9.5% Sales Tax
511.000.77.548.68.31.10
3.80
Total:
792.79
203737
8/8/2013
070115 SHANNON & WILSON INC
88824
E2FC.SERVICES THRU 7/20/13
E2FC.Services thru 7/20/13
422.000.72.594.31.41.20
85.00
88825
E2FC.SERVICES THRU 7/20/13
E2FC.Services thru 7/20/13
422.000.72.594.31.41.20
2,543.75
Total:
2,628.75
203738
8/8/2013
037375 SNO CO PUD NO 1
2003-2646-0
1000 EDMONDS ST
1000 EDMONDS ST
001.000.64.576.80.47.00
32.33
2013-2711-1
610 PINE STREET
610 PINE STREET
001.000.64.576.80.47.00
32.86
2022-5063-5
930 9TH AVE N
930 9TH AVE N
001.000.64.576.80.47.00
32.33
Total:
97.52
203739
8/8/2013
037375 SNO CO PUD NO 1
2019-9517-2
WWTP FLOW METER 9805 EDMON
WWTP FLOW METER 9805 EDMON
423.000.76.535.80.47.62
32.86
2025-7952-0
WWTP ENERGY MANAGEMENT SE
WWTP ENERGY MANAGEMENT SE
423.000.76.535.80.47.61
8.69
Total:
41.55
203740
8/8/2013
037375 SNO CO PUD NO 1
2001-2487-3
TRAFFIC LIGHT 9933 100TH AVE W
Page: 40
Packet Page 63 of 307
vchlist Voucher List Page: 41
08/08/2013 7:42:14AM City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
PO # Description/Account
Amount
203740 8/8/2013 037375 SNO CO PUD NO 1 (Continued)
TRAFFIC LIGHT 9933 100TH AVE W
111.000.68.542.64.47.00
52.06
2011-0356-1
TRAFFIC LIGHT 23800 FIRDALE AVI
TRAFFIC LIGHT 23800 FIRDALE AVI
111.000.68.542.64.47.00
55.68
2015-6343-4
TRAFFIC LIGHT 660 EDMONDS WA
TRAFFIC LIGHT 660 EDMONDS WA
111.000.68.542.64.47.00
52.69
2016-9084-9
TRAFFIC LIGHT 900 PUGET DR / MI
TRAFFIC LIGHT 900 PUGET DR / MI
111.000.68.542.64.47.00
32.33
2017-0375-8
PEDEST CAUTION LIGHT 23190 10(
PEDEST CAUTION LIGHT 23190 10(
111.000.68.542.64.47.00
46.17
2017-1178-5
STREET LIGHTING (183 LIGHTS @
STREET LIGHTING (183 LIGHTS @
111.000.68.542.68.47.00
1,406.33
2025-2918-6
STREET LIGHTING (303 LIGHTS @
STREET LIGHTING (303 LIGHTS @
111.000.68.542.68.47.00
2,439.86
2025-2920-2
STREET LIGHTING (13 LIGHTS @ 4
STREET LIGHTING (13 LIGHTS @ 4
111.000.68.542.68.47.00
113.38
2025-7615-3
STREET LIGHTING (2029 LIGHTS C
STREET LIGHTING (2029 LIGHTS C
111.000.68.542.68.47.00
14,052.74
2025-7948-8
STREET LIGHTING (58 LIGHTS @ 2
STREET LIGHTING (58 LIGHTS @ 2
111.000.68.542.68.47.00
329.36
2047-1489-3
STREET LIGHTING (1 LIGHT @ 150'
STREET LIGHTING (1 LIGHT @ 150'
111.000.68.542.68.47.00
3.32
2047-1492-7
STREET LIGHTING (18 LIGHTS @ 2
STREET LIGHTING (18 LIGHTS @ 2
111.000.68.542.68.47.00
73.65
Page: 41
Packet Page 64 of 307
vchlist
Voucher List
Page: 42
08/08/2013
7:42:14AM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203740
8/8/2013
037375 SNO CO PUD NO 1
(Continued)
2047-1493-5
STREET LIGHTING (5 LIGHTS @ 40
STREET LIGHTING (5 LIGHTS @ 40
111.000.68.542.68.47.00
38.85
2047-1494-3
STREET LIGHTING (2 LIGHTS @ 10
STREET LIGHTING (2 LIGHTS @ 10
111.000.68.542.68.47.00
9.88
2047-1495-0
STREET LIGHTING (26 LIGHTS @ 2
STREET LIGHTING (26 LIGHTS @ 2
111.000.68.542.68.47.00
133.94
Total:
18,840.24
203741
8/8/2013
070167 SNOHOMISH COUNTY TREASURER
July 2013
Crime Victims Court Remittance
Crime Victims Court Remittance
001.000.237.140
778.75
Total:
778.75
203742
8/8/2013
038100 SNO-KING STAMP
53370
New die & ink pad for Ideal 200 staml
New die & ink pad for Ideal 200 staml
001.000.62.524.10.31.00
21.68
Total:
21.68
203743
8/8/2013
038300 SOUND DISPOSAL CO
103587
DUMPING FEES
DUMPING FEES
001.000.64.576.80.47.00
670.49
Total:
670.49
203744
8/8/2013
038300 SOUND DISPOSAL CO
103584
WWTP 200 2ND AVE S / RECYCLIN,
WWTP 200 2ND AVE S / RECYCLINi
423.000.76.535.80.47.66
29.95
Total:
29.95
203745
8/8/2013
038300 SOUND DISPOSAL CO
103583
CIVIC CENTER 250 5TH AVE N
CIVIC CENTER 250 5TH AVE N
001.000.66.518.30.47.00
625.32
103585
FRANCES ANDERSON CENTER 70(
FRANCES ANDERSON CENTER 70(
Page: 42
Packet Page 65 of
307
vchlist
Voucher List
Page: 43
08/08/2013
7:42:14AM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203745
8/8/2013
038300 SOUND DISPOSAL CO
(Continued)
001.000.66.518.30.47.00
674.47
103586
SNO-ISLE LIBRARY 650 MAIN ST
SNO-ISLE LIBRARY 650 MAIN ST
001.000.66.518.30.47.00
1,110.46
103588
CITY HALL 121 5TH AVE N
CITY HALL 121 5TH AVE N
001.000.66.518.30.47.00
459.89
Total:
2,870.14
203746
8/8/2013
071585 STERICYCLE INC
3002342421
INV#3002342421 CUST#6076358 - I
MINIMUM MONTHLY CHARGE
001.000.41.521.80.41.00
10.00
9.5% Sales Tax
001.000.41.521.80.41.00
0.36
Total:
10.36
203747
8/8/2013
074534 STROUD, DELORES
STROUD 07312013
CUSTOMER REQUESTED REFUND
CUSTOMER REQUESTED REFUND
001.000.239.200
52.00
Total:
52.00
203748
8/8/2013
072562 STUD1O3MUSIC LLC
STUD1O3MUSIC 16902
KINDERMUSIk 16902
KINDERMUSIk 16902
001.000.64.571.22.41.00
224.13
KINDERMUSIK 16898
001.000.64.571.22.41.00
209.00
KINDERMUSIK 16906
001.000.64.571.22.41.00
171.19
Tota I :
604.32
203749
8/8/2013
070837 SUNBELT RENTALS INC
41082776-001
CIVIC FIELD PLAY LIGHTS
CIVIC FIELD PLAY LIGHTS
001.000.64.576.80.45.00
715.50
9.5% Sales Tax
001.000.64.576.80.45.00
67.99
Page: 43
Packet Page 66 of
307
vchlist Voucher List Page: 44
08/08/2013 7:42:14AM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203749
8/8/2013
070837 070837 SUNBELT RENTALS INC
(Continued)
Total:
783.49
203750
8/8/2013
072319 SUNSET BAY RESORT LLC
SUNSET BAY 16766
BEACH CAMP 16766
BEACH CAMP 16766
001.000.64.571.22.41.00
9,976.00
SUNSET BAY 16772
BEACH CAMP 16772
BEACH CAMP 16772
001.000.64.571.22.41.00
5,670.00
Total:
15,646.00
203751
8/8/2013
071827 SWANK MOTION PICTURES, INC
1092991
LICENSE FEE FOR 8/2/2013 MOVIE
LICENSE FEE FOR 8/2/2013 MOVIE
001.000.64.571.22.49.00
375.00
Freight
001.000.64.571.22.49.00
21.00
9.5% Sales Tax
001.000.64.571.22.49.00
37.64
Total:
433.64
203752
8/8/2013
040916 TC SPAN AMERICA
64167
Water Sewer - Personalize/ Logo City
Water Sewer - Personalize/ Logo City
421.000.74.534.20.24.00
112.50
Water Sewer - Personalize/ Logo City
423.000.75.535.20.24.00
112.50
9.5% Sales Tax
421.000.74.534.20.24.00
10.69
9.5% Sales Tax
423.000.75.535.20.24.00
10.69
Total:
246.38
203753
8/8/2013
071666 TETRATECH INC
50700047
WWTP - SCHEMATIC DESIGN
WWTP - SCHEMATIC DESIGN
423.100.76.594.39.41.10
1,675.27
Total:
1,675.27
203754
8/8/2013
009350 THE DAILY HERALD COMPANY
1828173
NEWSPAPER ADS
Page: 44
Packet Page 67 of 307
vchlist
Voucher List
Page: 45
08/08/2013
7:42:14AM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203754
8/8/2013
009350 THE DAILY HERALD COMPANY
(Continued)
Ordinance 3934
001.000.25.514.30.44.00
27.52
Total:
27.52
203755
8/8/2013
009350 THE DAILY HERALD COMPANY
1827826
PLN20130027/Vet Clinic legal notices
PLN20130027/Vet Clinic legal notice:
001.000.62.558.60.44.00
51.60
1827831
PLN20130038/Kisan Ent. legal notice
PLN20130038/Kisan Ent. legal notice
001.000.62.558.60.44.00
73.96
1827922
PLN20130334&35/Edgewood legal n(
PLN20130334&35/Edgewood legal n(
001.000.62.558.60.44.00
82.56
1828563
AMD20130010/City of Edmonds Plan
AMD20130010/City of Edmonds Plan
001.000.62.558.60.44.00
34.40
1828572
AMD20130003/City of Edmonds Plan
AMD20130003/City of Edmonds Plan
001.000.62.558.60.44.00
29.24
Total:
271.76
203756
8/8/2013
066628 THE SUPPLY COMPANY LLC
050485
Fleet Shop Supplies - Windshield
Fleet Shop Supplies - Windshield
511.000.77.548.68.31.20
291.30
9.5% Sales Tax
511.000.77.548.68.31.20
27.67
050590
Fleet Shop Supplies
Fleet Shop Supplies
511.000.77.548.68.31.20
108.61
9.5% Sales Tax
511.000.77.548.68.31.20
10.32
Total:
437.90
203757
8/8/2013
038315 THYSSENKRUPP ELEVATOR
US53022
ELEVATOR MAINTENANCE MUSEUI
ELEVATOR MAINTENANCE MUSEU
Page: 45
Packet Page 68 of
307
vchlist
Voucher List
Page: 46
08/08/2013
7:42:14AM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
203757
8/8/2013 038315 THYSSENKRUPP ELEVATOR
(Continued)
001.000.66.518.30.48.00
214.98
9.5% Sales Tax
001.000.66.518.30.48.00
20.42
US53294
ELEVATOR MAINTENANCE SNO-ISI
ELEVATOR MAINTENANCE SNO-ISI
001.000.66.518.30.48.00
940.05
9.5% Sales Tax
001.000.66.518.30.48.00
89.30
US53301
ELEVATOR MAINTENANCE F. ANDE
ELEVATOR MAINTENANCE FRANC[
001.000.66.518.30.48.00
948.45
9.5% Sales Tax
001.000.66.518.30.48.00
90.10
US53869
ELEVATOR MAINTENANCE CIVIC C
ELEVATOR MAINTENANCE CIVIC C
001.000.66.518.30.48.00
816.76
9.5% Sales Tax
001.000.66.518.30.48.00
77.59
US54073
ELEVATOR MAINTENANCE SENIOR
ELEVATOR MAINTENANCE SENIOR
001.000.66.518.30.48.00
178.00
001.000.66.518.30.48.00
16.91
US54537
ELEVATOR PHONE MONITORING C
ELEVATOR PHONE MONITORING C
001.000.66.518.30.48.00
48.13
US54608
ELEVATOR PHONE MONITORING L
ELEVATOR PHONE MONITORING S
001.000.66.518.30.48.00
73.68
US54628
ELEVATOR PHONE MONITORING S
ELEVATOR PHONE MONITORING S
001.000.66.518.30.48.00
14.48
Total:
3,528.85
203758
8/8/2013 043935 UPS
00002T4T13303
Delivery service to Beck & Assoc. —
Page: 46
Packet Page 69 of 307
vchlist Voucher List Page: 47
08/08/2013 7:42:14AM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice
PO # Description/Account
Amount
203758
8/8/2013
043935 UPS
(Continued)
Delivery service to Beck & Assoc.-
001.000.62.524.20.42.00
12.14
Delivery service to NEWEGG.com,
001.000.31.518.88.42.00
8.51
Tota I :
20.65
203759
8/8/2013
044960 UTILITIES UNDERGROUND LOC CTR
3070119
UTILITIES UNDERGROUND LOCATI
UTILITIES UNDERGROUND LOCATI
421.000.74.534.80.41.00
77.77
UTILITIES UNDERGROUND LOCATI
422.000.72.531.90.41.00
77.77
UTILITIES UNDERGROUND LOCATI
423.000.75.535.80.41.00
80.13
Total:
235.67
203760
8/8/2013
067865 VERIZON WIRELESS
9708681473
C/A571242650-0001
iPhone/iPad Cell Service Bid Dept
001.000.62.524.20.42.00
205.01
iPhone/iPad Cell Service City Clerk
001.000.25.514.30.42.00
56.00
iPad Cell Service Council
001.000.11.511.60.42.00
260.14
iPhone/iPad Cell Service Court
001.000.23.512.50.42.00
134.77
iPhone/iPad Cell Service Planning De
001.000.62.558.60.42.00
94.97
iPhone/iPad Cell Service Econ Devlpi
001.000.61.519.70.42.00
74.98
iPhone/iPad Cell Service Engineering
001.000.67.532.20.42.00
348.31
iPhone/iPad Cell Service Facilities
001.000.66.518.30.42.00
90.94
iPhone/iPad Cell Service HR
001.000.22.518.10.42.00
40.01
iPhone/iPad Cell Service IT
Page: 47
Packet Page 70 of 307
vchlist Voucher List Page: 48
08/08/2013 7:42:14AM City of Edmonds
Bank code : usbank
Voucher Date Vendor
203760 8/8/2013 067865 VERIZON WIRELESS
Invoice PO # Description/Account
Amount
(Continued)
001.000.31.518.88.42.00
300.88
iPhone/iPad Cell Service Mayor's Offi
001.000.21.513.10.42.00
84.98
iPhone/iPad Cell Service Parks Dept
001.000.64.571.21.42.00
54.96
iPhone/iPad Cell Service Police Dept
001.000.41.521.22.42.00
847.47
Air cards Police Dept
001.000.41.521.22.42.00
840.31
iPhone/iPad Cell Service PW Admin
001.000.65.519.91.42.00
45.83
iPhone/iPad Cell Service PW Admin
421.000.74.534.80.42.00
13.10
iPhone/iPad Cell Service PW Admin
422.000.72.531.90.42.00
45.83
iPhone/iPad Cell Service PW Admin
423.000.75.535.80.42.00
13.10
iPhone/iPad Cell Service PW Admin
423.000.76.535.80.42.00
13.09
iPhone/iPad Cell Service PW St Dept
111.000.68.542.90.42.00
75.99
iPhone/iPad Cell Service PW Water/
421.000.74.534.80.35.00
1,034.76
iPhone/iPad Cell Service PW Water/
423.000.75.535.80.35.00
1,034.76
iPhone/iPad Cell Service PW Water/
421.000.74.534.80.42.00
125.05
iPhone/iPad Cell Service PW Water/
423.000.75.535.80.42.00
125.06
iPhone/iPad Cell Service Sewer Dept
423.000.75.535.80.42.00
94.97
iPhone/iPad Cell Service Water
421.000.74.534.80.42.00
134.98
iPad Cell Service Storm
Page: 48
Packet Page 71 of 307
vchlist Voucher List Page: 49
08/08/2013 7:42:14AM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203760
8/8/2013
067865 VERIZON WIRELESS
(Continued)
422.000.72.531.90.42.00
80.02
iPhone/iPad Cell Service WWTP
423.000.76.535.80.42.00
116.58
9708681473
CREDIT FOR FINANCE DIRECTOR
Ipad Cell Service Finance
001.000.31.514.23.42.00
-4.00
9708804988
C/A 742016114-00001
WWTP flow test modem
001.000.31.518.88.42.00
46.90
9708808945
C/A 772540262-00001
Lift Station access - testing
001.000.31.518.88.42.00
15.02
Total:
6,444.77
203761
8/8/2013
069836 VOLT SERVICE GROUP
29576630
WWTP - ADMINISTRATIVE ASSISTA
WWTP - ADMINISTRATIVE ASSISTA
423.000.76.535.80.41.00
531.25
Total:
531.25
203762
8/8/2013
074535 WANG, KAY
WANG 073102013
CLASS WAS CANCELLED
CLASS WAS CANCELLED
001.000.239.200
55.00
Total:
55.00
203763
8/8/2013
065035 WASHINGTON STATE PATROL
114000751
INV#114000751 EDM301 - EDMOND:
BACKGROUND CHECKS JULY 2013
001.000.237.100
181.50
Total:
181.50
203764
8/8/2013
074531 WASHINGTON STATE REGION 4
R41FIC CONF
R4FIC FIRE INVEST. TRAIN. - MCIN
CONF REGISTRATION - MCINTYRE
001.000.41.521.40.49.00
100.00
Total:
100.00
203765
8/8/2013
073552 WELCO SALES LLC
5988
OFFICE SUPPLIES
Rerun Neumaier's Bus. Cards
Page: 49
Packet Page 72 of 307
vchlist
Voucher List
Page: 50
08/08/2013
7:42:14AM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
203765
8/8/2013 073552 WELCO SALES LLC
(Continued)
001.000.31.514.20.31.00
20.00
9.5% Sales Tax
001.000.31.514.20.31.00
1.90
Total:
21.90
203766
8/8/2013 068106 WELCOME COMMUNICATIONS
7892
INV#7892 - EDMONDS PD
MOTOROLA MTS2000 BATTERIES
001.000.41.521.22.31.00
735.00
9.5% Sales Tax
001.000.41.521.22.31.00
69.83
Total:
804.83
203767
8/8/2013 064213 WSSUATREASURER
90
SOFTBALL OFFICALS JULY
SOFTBALL OFFICALS JULY
001.000.64.575.52.41.00
1,848.00
Total:
1,848.00
203768
8/8/2013 051050 WYATT, ARTHUR D
74
LEOFF Reimbursement
LEOFF Reimbursement
009.000.39.517.37.23.00
36.08
Total:
36.08
203769
8/8/2013 051282 ZUMAR INDUSTRIES INC
0164168
Traffic Control - 30x6 Alum Sign Blanl
Traffic Control - 30x6 Alum Sign Blanl
111.000.68.542.64.31.00
325.00
18x6 Alum Blanks
111.000.68.542.64.31.00
120.00
Freight
111.000.68.542.64.31.00
44.28
9.5% Sales Tax
111.000.68.542.64.31.00
46.48
Total:
535.76
156
Vouchers for bank code : usbank
Bank total :
967,970.14
156
Vouchers in this report
Total vouchers :
967,970.14
Page: 50
Packet Page 73 of 307
vchlist Voucher List Page: 51
08/08/2013 7:42:14AM City of Edmonds
Bank code : usbank
Voucher Date Vendor
Invoice
PO # Description/Account
Amount
Page: 51
Packet Page 74 of 307
vchlist
Voucher List
Page: 1
08/15/2013
9:27:30AM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203770
8/15/2013
070322 A&A LANGUAGE SERVICES INC
JULY 13
INTERPRETER FEE
INTERPRETER FEE
001.000.23.512.50.41.01
1,551.94
Total:
1,551.94
203771
8/15/2013
063862 ALPINE PRODUCTS INC
TM-134261
Traffic Control - 50 Gal Drums Yellow
Traffic Control - 50 Gal Drums Yellow
111.000.68.542.64.31.00
2,220.00
Freight
111.000.68.542.64.31.00
99.32
9.5% Sales Tax
111.000.68.542.64.31.00
220.34
Total:
2,539.66
203772
8/15/2013
001634 AQUA QUIP
769374-1 DJC
YOST POOL SUPPLIES
YOST POOL SUPPLIES
001.000.64.576.80.31.00
37.70
9.5% Sales Tax
001.000.64.576.80.31.00
3.59
Total:
41.29
203773
8/15/2013
001634 AQUA QUIP
766251-1
WWTP - SILK TABS
WWTP - SILK TABS
423.000.76.535.80.31.11
399.96
9.5% Sales Tax
423.000.76.535.80.31.11
38.00
Total:
437.96
203774
8/15/2013
069751 ARAMARK UNIFORM SERVICES
655-6951723
PARKS MAINT UNIFORM SERVICE
PARKS MAINT UNIFORM SERVICE
001.000.64.576.80.24.00
30.27
9.5% Sales Tax
001.000.64.576.80.24.00
2.88
Total:
33.15
Page: 1
Packet Page 75 of 307
vchlist Voucher List Page: 2
08/15/2013 9:27:30AM City of Edmonds
Bank code : usbank
Voucher Date Vendor
203775 8/15/2013 074007 ARROWHEAD SCIENTIFIC INC
203776 8/15/2013 064343 AT&T
203777 8/15/2013 074506 ATLAS SALES & RENTALS INC
203778 8/15/2013 001835 AWARDS SERVICE INC
Invoice
64852
425-776-5316
83706-0003
203779 8/15/2013 002500 BLUMENTHAL UNIFORMS & EQUIP 16750
17445
PO # Description/Account
INV#64852 - EDMONDS PD
6"/15 CM GRAY RULERS
001.000.41.521.21.31.00
HINGED L-SCALE CUT OUT TENTS
001.000.41.521.21.31.00
CARRYING CASE FOR HINGED L-S
001.000.41.521.21.31.00
Freight
001.000.41.521.21.31.00
Total
PARKS FAX MODEM
PARKS FAX MODEM
001.000.64.576.80.42.00
Total
COOLING SYSTEM RENTAL
Cooling system rental
001.000.31.518.88.48.00
9.5% Sales Tax
001.000.31.518.88.48.00
Total
CHAMPS RIBBONS
CHAMPS RIBBONS
001.000.64.575.51.31.00
9.5% Sales Tax
001.000.64.575.51.31.00
Total
INV#16750 - EDMONDS PD - DIEHL
NEW BALANCE SHOES
001.000.41.521.11.24.00
9.5% Sales Tax
001.000.41.521.11.24.00
INV#17445 - EDMONDS PD - INVEN
Amount
26.25
92.00
26.00
13.12
157.37
50.72
50.72
160.00
15.20
175.20
549.00
52.16
601.16
109.95
10.45
Page: 2
Packet Page 76 of 307
vchlist Voucher List Page: 3
08/15/2013 9:27:30AM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203779
8/15/2013
002500 BLUMENTHAL UNIFORMS & EQUIP
(Continued)
GLOVE/BLACK/TAC AK2 - S
001.000.41.521.22.24.00
49.99
GLOVE/BLACK./TAC AK2 - XL
001.000.41.521.22.24.00
49.99
9.5% Sales Tax
001.000.41.521.22.24.00
9.50
Total:
229.88
203780
8/15/2013
074229 BONNIE AUBUCHON
AUBUCHON 16983
CREATE A ZOO 16983
CREATE A ZOO 16983
001.000.64.571.22.41.00
330.00
Total:
330.00
203781
8/15/2013
066578 BROWN AND CALDWELL
14197666
WWTP - ON -CALL ENGINEERING S
WWTP - ON -CALL ENGINEERING S
423.000.76.535.80.41.00
1,244.43
Total:
1,244.43
203782
8/15/2013
003001 BUILDERS SAND & GRAVEL
00302119
GRAVEL FOR BALLINGER PARK PA
GRAVEL FOR BALLINGER PARK PA
125.000.64.576.80.31.00
375.00
9.5% Sales Tax
125.000.64.576.80.31.00
35.63
Total:
410.63
203783
8/15/2013
074547 BUTER, LESLIE
BUTER 08052013
INSTRUCTOR UNAVAILABLE
INSTRUCTOR UNAVAILABLE
001.000.239.200
119.60
Total:
119.60
203784
8/15/2013
068484 CEMEX LLC
9426560064
BALLINGER PLAYFIELD STAIRS
BALLINGER PLAYFIELD STAIRS
125.000.64.576.80.31.00
498.50
9.5% Sales Tax
125.000.64.576.80.31.00
47.36
Page: 3
Packet Page 77 of 307
vchlist Voucher List Page: 4
08/15/2013 9:27:30AM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203784
8/15/2013
068484 068484 CEMEX LLC
(Continued)
Total:
545.86
203785
8/15/2013
068484 CEMEX LLC
9426685593
Water - Asphalt
Water - Asphalt
421.000.74.534.80.31.00
210.00
9.5% Sales Tax
421.000.74.534.80.31.00
19.95
Total:
229.95
203786
8/15/2013
003510 CENTRAL WELDING SUPPLY
RN07130972
WWTP - OPERATING SUPPLIES
WWTP - OPERATING SUPPLIES
423.000.76.535.80.31.11
58.00
9.5% Sales Tax
423.000.76.535.80.31.11
5.51
Total:
63.51
203787
8/15/2013
064840 CHAPUT, KAREN E
CHAPUT 17171
CHAPUT FRIDAY NIGHT OUT 17171
CHAPUT FRIDAY NIGHT OUT 17171
001.000.64.571.22.41.00
85.48
Total:
85.48
203788
8/15/2013
063902 CITY OF EVERETT
9-30 SURV. SPANISH
9/30-10/2 SURV. SPANISH - STRUM
SURVIVAL SPANISH - STRUM 9/30-'
001.000.41.521.40.49.00
50.00
Total:
50.00
203789
8/15/2013
019215 CITY OF LYNNWOOD
10227
INV#10227 CUST#1430 - EDMONDE
VERIZON PHONE NARCS 07/2013
104.000.41.521.21.42.00
91.51
10230
INV#10230 CUST#47 - EDMONDS P
PRISONER R&B FOR MAY 2013
001.000.41.523.60.51.00
2,518.33
Total:
2,609.84
203790
8/15/2013
073573 CLARK SECURITY PRODUCTS INC
SE85005402
Sewer - 10 Padlocks
Sewer - 10 Padlocks
423.000.75.535.80.31.00
118.80
Page: 4
Packet Page 78 of 307
vchlist Voucher List Page: 5
08/15/2013 9:27:30AM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice
PO # Description/Account
Amount
203790
8/15/2013
073573 CLARK SECURITY PRODUCTS INC
(Continued)
Freight
423.000.75.535.80.31.00
10.32
9.5% Sales Tax
423.000.75.535.80.31.00
12.27
SE85219501
Sewer - Padlocks
Sewer - Padlocks
423.000.75.535.80.31.00
91.98
Freight
423.000.75.535.80.31.00
10.61
9.5% Sales Tax
423.000.75.535.80.31.00
9.76
SE85219502
Sewer - Padlocks
Sewer - Padlocks
423.000.75.535.80.31.00
65.70
Freight
423.000.75.535.80.31.00
9.97
9.5% Sales Tax
423.000.75.535.80.31.00
7.19
Total:
336.60
203791
8/15/2013
074255 COAL CREEK ENVIRONMENTAL ASSOC
120902-05
WWTP - TECH ASSIST/AIR EMISSIC
WWTP - TECH ASSIST/AIR EMISSIC
423.000.76.535.80.41.00
1,658.54
Total:
1,658.54
203792
8/15/2013
004095 COASTWIDE LABS
W2579875
Fac Maint - Disinfectant Cleaner, Sea
Fac Maint - Disinfectant Cleaner, Sea
001.000.66.518.30.31.00
490.95
9.5% Sales Tax
001.000.66.518.30.31.00
46.64
Total:
537.59
203793
8/15/2013
064369 CODE PUBLISHING CO
44240
CODE UPDATES
Code Book Supplements
001.000.25.514.30.41.00
3,758.50
Page: 5
Packet Page 79 of 307
vchlist
Voucher List
Page: 6
08/15/2013
9:27:30AM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203793
8/15/2013
064369 CODE PUBLISHING CO
(Continued)
9.5% Sales Tax
001.000.25.514.30.41.00
357.06
Total:
4,115.56
203794
8/15/2013
072848 COPIERS NW
INV902124
INV#INV902124 ACCT#HMH636 - E[
MO COPIER RENTAL 07/5 TO 08/04)
001.000.41.521.10.45.00
226.77
9.5% Sales Tax
001.000.41.521.10.45.00
21.54
INV902125
INV#INV902125 ACCT#HMH636 - E[
BLACK COPIES 07/05 TO 08/04/13
001.000.41.521.10.45.00
63.30
COLOR COPIES 07/05 TO 08/04/13
001.000.41.521.10.45.00
117.27
9.5% Sales Tax
001.000.41.521.10.45.00
17.15
Total:
446.03
203795
8/15/2013
065683 CORRY'S FINE DRY CLEANING
JULY 2013
DRY CLEANING JUNE/JULY - EDMC
CLEANING/LAUNDRY JUNE/JULY 21
001.000.41.521.22.24.00
856.37
Total:
856.37
203796
8/15/2013
006200 DAILY JOURNAL OF COMMERCE
3278030
E2CC.ADVERTISEMENT FOR BIDS
E2CC.Advertisement for Bids
112.200.68.595.33.41.00
256.20
3278032
E2CC.REVISED ADVERTISEMENT F
E2CC.Revised Advertisement for Bid:
112.200.68.595.33.41.00
254.10
Total:
510.30
203797
8/15/2013
072189 DATASITE
36161
SHREDING
SHREDING
001.000.23.523.30.49.00
50.00
Total:
50.00
Page: 6
Packet Page 80 of 307
vchlist
Voucher List
Page: 7
08/15/2013
9:27:30AM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203798
8/15/2013
073823 DAVID EVANS & ASSOC INC
333524
E1AA.SERVICES THRU 6/29/13
E1AA.Services thru 6/29/13
112.200.68.595.33.41.00
5,552.03
Total:
5,552.03
203799
8/15/2013
047450
DEPT OF INFORMATION SERVICES
2013070295
CUSTOMER ID# D200-0
Scan Services for July 2013
001.000.31.518.88.42.00
940.00
Total:
940.00
203800
8/15/2013
064531
DINES, JEANNIE
13-3384
MINUTE TAKING
8/6 Council Minutes
001.000.25.514.30.41.00
306.00
Total:
306.00
203801
8/15/2013
073772
DIRECT MATTERS
52595
SUPPLIES
SUPPLIES
001.000.23.512.50.31.00
324.92
52596
SUPPLIES
SUPPLIES
001.000.23.523.30.31.00
471.52
52739
SUPPLIES
SUPPLIES
001.000.23.523.30.31.00
120.84
Total:
917.28
203802
8/15/2013
073512
DKS ASSOCIATES
52679
E2AC.SERVICES THRU 6/30/13
E2AC.Services thru 6/30/13
112.200.68.595.33.41.00
14,649.03
Total:
14,649.03
203803
8/15/2013
074492
EARTHCORPS
08/01/2013
WILLOW CREEK DAYLIGHTING PR1
WILLOW CREEK DAYLIGHTING PR1
125.000.64.575.50.41.00
2,167.92
Total:
2,167.92
203804
8/15/2013
007775
EDMONDS CHAMBER OF COMMERCE
062013
TOURISM PROMOTION AWARD ED
Page: 7
Packet Page 81 of 307
vchlist Voucher List Page: 8
08/15/2013 9:27:30AM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203804
8/15/2013
007775 EDMONDS CHAMBER OF COMMERCE
(Continued)
Tourism promotion award for Edmond
120.000.31.575.42.41.00
1,250.00
Total:
1,250.00
203805
8/15/2013
069523 EDMONDS P&R YOUTH SCHOLARSHIP
A. BRANTING 17559
ATLUA BRANTING 17559 FUN FACT
ATLUA BRANTING 17559 FUN FACT
122.000.64.571.20.49.00
75.00
AD. BRANTING 17710
ADRIENNE BRANTING 17710 KINDE
ADRIENNE BRANTING 17710 KINDE
122.000.64.571.20.49.00
75.00
BRANTING 17559
PEL'EL BRANTING 17559 FUN FACT
PEL'EL BRANTING 17559 FUN FACT
122.000.64.571.20.49.00
75.00
Total:
225.00
203806
8/15/2013
008705 EDMONDS WATER DIVISION
1-00575
CITY PARK
CITY PARK
001.000.64.576.80.47.00
358.34
1-00825
BRACKETT'S LANDING RESTROON
BRACKETT'S LANDING RESTROON
001.000.64.576.80.47.00
952.22
1-00875
SPRINKLER
SPRINKLER
001.000.64.576.80.47.00
48.17
1-02125
CITY PARK SPRINKLER METER
CITY PARK SPRINKLER METER
001.000.64.576.80.47.00
72.74
1-03710
290 MAIN ST
290 MAIN ST
001.000.64.576.80.47.00
37.25
1-03900
SPRINKLER
SPRINKLER
001.000.64.576.80.47.00
113.69
1-05125
SPRINKLER
SPRINKLER
Page: 8
Packet Page 82 of 307
vchlist Voucher List Page: 9
08/15/2013 9:27:30AM City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
PO # Description/Account
Amount
203806 8/15/2013 008705 EDMONDS WATER DIVISION (Continued)
001.000.64.576.80.47.00
56.36
1-05285
GAZEBO IRRIGATION
GAZEBO IRRIGATION
001.000.64.576.80.47.00
31.79
1-05340
CORNER PARK
CORNER PARK
001.000.64.576.80.47.00
72.74
1-05650
EDMONDS CITY PARK
EDMONDS CITY PARK
001.000.64.576.80.47.00
31.79
1-05675
PARKS MAINTENANCE SHOP
PARKS MAINTENANCE SHOP
001.000.64.576.80.47.00
777.13
1-05700
EDMONDS CITY PARK
EDMONDS CITY PARK
001.000.64.576.80.47.00
138.26
1-09650
CORNER PARK
CORNER PARK
001.000.64.576.80.47.00
50.90
1-09800
SW CORNER SPRINKLER
SW CORNER SPRINKLER
001.000.64.576.80.47.00
72.74
1-10780
PLANTER
PLANTER
001.000.64.576.80.47.00
67.28
1-16130
CORNER PLANTER ON 5TH
CORNER PLANTER ON 5TH
001.000.64.576.80.47.00
124.61
1-16300
CORNER PARKS
CORNER PARKS
001.000.64.576.80.47.00
244.74
1-16420
118 5TH AVE N
118 5TH AVE N
001.000.64.576.80.47.00
42.71
1-16450
CITY HALL TRIANGLE
Page: 9
Packet Page 83 of 307
vchlist
Voucher List
Page: 10
08/15/2013
9:27:30AM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
203806
8/15/2013 008705 EDMONDS WATER DIVISION
(Continued)
CITY HALL TRIANGLE
001.000.64.576.80.47.00
201.82
1-16630
6TH & MAIN PLANTER BOX
6TH & MAIN PLANTER BOX
001.000.64.576.80.47.00
250.20
1-17475
5TH & DAYTON ST PLANTER
5TH & DAYTON ST PLANTER
001.000.64.576.80.47.00
59.09
1-19950
PINE STREE PLAYFIELD
PINE STREE PLAYFIELD
001.000.64.576.80.47.00
67.62
1-36255
1141 9TH AVE W
1141 9TH AVE W
001.000.64.576.80.47.00
31.79
Total:
3,903.98
203807
8/15/2013 008705 EDMONDS WATER DIVISION
1-00655
LIFT STATION #7 121 W DAYTON S-
LIFT STATION #7 121 W DAYTON S-
423.000.75.535.80.47.10
31.79
1-00925
LIFT STATION #8 113 RAILROAD AV
LIFT STATION #8 113 RAILROAD AV
423.000.75.535.80.47.10
31.79
1-01950
LIFT STATION #1 105 CASPERS ST
LIFT STATION #1 105 CASPERS ST
423.000.75.535.80.47.10
31.79
1-03950
OLD PUBLIC WORKS 200 DAYTON
OLD PUBLIC WORKS 200 DAYTON
421.000.74.534.80.47.00
489.59
1-05350
OLD PUBLIC WORKS SHOP METEF
OLD PUBLIC WORKS SHOP METEF
421.000.74.534.80.47.00
77.35
1-05705
LIFT STATION #6 100 PINE ST
LIFT STATION #6 100 PINE ST
423.000.75.535.80.47.10
64.70
1-13975
CITY HALL 121 5TH AVE N
Page: 10
Packet Page 84 of 307
vchlist
Voucher List
Page: 11
08/15/2013
9:27:30AM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203807
8/15/2013
008705 EDMONDS WATER DIVISION
(Continued)
CITY HALL 121 5TH AVE N
001.000.66.518.30.47.00
460.45
1-14000
CITY HALL 121 5TH AVE N
CITY HALL 121 5TH AVE N
001.000.66.518.30.47.00
117.30
Total:
1,304.76
203808
8/15/2013
008812 ELECTRONIC BUSINESS MACHINES
089472
CPOIER MAINT
CPOIER MAINT
001.000.23.512.50.45.00
3.25
089786
COPIER MAINT
COPIER MAINT
001.000.23.523.30.45.00
70.39
090054
COPER MAINT
COPER MAINT
001.000.23.523.30.45.00
3.23
Total:
76.87
203809
8/15/2013
008812 ELECTRONIC BUSINESS MACHINES
089697
ZSYST MK0315 PRINTER MAINTEN
Maintenance excess for printers
001.000.31.518.88.35.00
35.34
9.5% Sales Tax
001.000.31.518.88.35.00
3.36
Total:
38.70
203810
8/15/2013
008812 ELECTRONIC BUSINESS MACHINES
090192
COPIER CHARGES FOR C1030
Copier charges C1030
001.000.61.519.70.45.00
8.15
Copier charges C1030
001.000.22.518.10.45.00
8.15
Copier charges C1030
001.000.21.513.10.45.00
8.14
9.5% Sales Tax
001.000.61.519.70.45.00
0.77
9.5% Sales Tax
Page: 11
Packet Page 85 of 307
vchlist Voucher List Page: 12
08/15/2013 9:27:30AM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203810
8/15/2013
008812 ELECTRONIC BUSINESS MACHINES
(Continued)
001.000.22.518.10.45.00
0.77
9.5% Sales Tax
001.000.21.513.10.45.00
0.78
Total:
26.76
203811
8/15/2013
008812 ELECTRONIC BUSINESS MACHINES
090191 1
Additional images - Council Office
Additional images - Council Office
001.000.11.511.60.45.00
10.94
Total:
10.94
203812
8/15/2013
074403 EVANS, JEFFREY
EVANS 082013
HMP CONCERT 08202013
HMP CONCERT 08202013
117.100.64.573.20.41.00
450.00
Total:
450.00
203813
8/15/2013
066378 FASTENAL COMPANY
WAMOU28609
NUTS
NUTS
001.000.64.576.80.31.00
14.76
9.5% Sales Tax
001.000.64.576.80.31.00
1.40
WAMOU29203
JOBBERS
JOBBERS
001.000.64.576.80.31.00
27.58
9.5% Sales Tax
001.000.64.576.80.31.00
2.62
Total :
46.36
203814
8/15/2013
066378 FASTENAL COMPANY
WAMOU29333
Street - 1 st Aid Kit for Unit 64
Street - 1 st Aid Kit for Unit 64
111.000.68.542.31.31.00
57.30
9.5% Sales Tax
111.000.68.542.31.31.00
5.44
Total :
62.74
203815
8/15/2013
009895 FELDMAN, JAMES A
73113
PUBLIC DEFENDER
Page: 12
Packet Page 86 of 307
vchlist
Voucher List
Page: 13
08/15/2013
9:27:30AM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203815
8/15/2013
009895 FELDMAN, JAMES A
(Continued)
PUBLIC DEFENDER
001.000.39.512.52.41.00
9,710.00
Total:
9,710.00
203816
8/15/2013
009815 FERGUSON ENTERPRISES INC
0385803
Meter Inventory - M-METER-01-010
Meter Inventory - M-METER-01-010
421.000.74.534.80.34.30
539.60
Water Supplies
421.000.74.534.80.31.00
302.00
9.5% Sales Tax
421.000.74.534.80.34.30
51.26
9.5% Sales Tax
421.000.74.534.80.31.00
28.69
0387104
Meter Inventory - M-METER-01-010 h
Meter Inventory - M-METER-01-010 h
421.000.74.534.80.34.30
269.80
9.5% Sales Tax
421.000.74.534.80.34.30
25.63
Total:
1,216.98
203817
8/15/2013
074542 FRANK COOR
7-03625
1220 Coronado PI - Closing bill refunc
1220 Coronado PI - Closing bill refunc
411.000.233.000
42.26
Total:
42.26
203818
8/15/2013
011900 FRONTIER
425-745-5055
MEADOWDALE PRESCHOOL
MEADOWDALE PRESCHOOL
001.000.64.575.56.42.00
70.89
425-775-1344
BEACH RANGER PHONE @ FISHIN
BEACH RANGER PHONE @ FISHIN
001.000.64.574.35.42.00
55.88
Total:
126.77
203819
8/15/2013
011900 FRONTIER
425-712-0423
WWTP AFTER HOUR BUSINESS LII
WWTP AFTER HOUR BUSINESS LII
Page: 13
Packet Page 87 of 307
vchlist
Voucher List
Page: 14
08/15/2013
9:27:30AM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
203819
8/15/2013 011900 FRONTIER
(Continued)
423.000.76.535.80.42.00
59.84
Total:
59.84
203820
8/15/2013 011900 FRONTIER
206-188-0247
TELEMETRY MASTER SUMMARY
TELEMETRY MASTER SUMMARY
421.000.74.534.80.42.00
243.88
TELEMETRY MASTER SUMMARY A,
423.000.75.535.80.42.00
243.87
253-011-1177
PUBLIC WORKS OMC RADIO LINE
PUBLIC WORKS OMC RADIO LINE'
001.000.65.519.91.42.00
5.48
PUBLIC WORKS OMC RADIO LINE'
111.000.68.542.90.42.00
20.81
PUBLIC WORKS OMC RADIO LINE'
421.000.74.534.80.42.00
20.81
PUBLIC WORKS OMC RADIO LINE'
423.000.75.535.80.42.00
20.81
PUBLIC WORKS OMC RADIO LINE'
511.000.77.548.68.42.00
20.81
PUBLIC WORKS OMC RADIO LINE'
422.000.72.531.90.42.00
20.78
425-712-0417
TELEMETRY CIRCUIT LINE
TELEMETRY CIRCUIT LINE
421.000.74.534.80.42.00
27.45
TELEMETRY CIRCUIT LINE
423.000.75.535.80.42.00
27.45
425-712-8251
PUBLIC WORKS OMC ALARM, FAX,
PUBLIC WORKS OMC FIRE AND IN'
001.000.65.519.91.42.00
14.45
PUBLIC WORKS OMC FIRE AND IN'
111.000.68.542.90.42.00
72.25
PUBLIC WORKS OMC FIRE AND IN'
421.000.74.534.80.42.00
60.69
PUBLIC WORKS OMC FIRE AND IN'
423.000.75.535.80.42.00
60.69
Page: 14
Packet Page 88 of 307
vchlist Voucher List Page: 15
08/15/2013 9:27:30AM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203820
8/15/2013
011900 FRONTIER
(Continued)
PUBLIC WORKS OMC FIRE AND IN'
511.000.77.548.68.42.00
80.93
425-745-4313
CLUBHOUSE ALARM LINES 6801 M
CLUBHOUSE FIRE AND INTRUSIOI`
001.000.66.518.30.42.00
112.50
425-775-7865
UTILITY BILLING RADIO LINE
UTILITY BILLING RADIO LINE TO FI'
421.000.74.534.80.42.00
54.75
425-776-2742
LIFT STATION #7 VG SPECIAL ACCI
LIFT STATION #7 V/G SPECIAL ACC
423.000.75.535.80.42.00
26.02
Total:
1,134.43
203821
8/15/2013
074548 GILLILAND, NANCY
GILLILAND 08092013
RETURN DAMAGE DEPOSIT
RETURN DAMAGE DEPOSIT
001.000.239.200
200.00
Total:
200.00
203822
8/15/2013
072515 GOOGLE INC
6975472
C/A#396392 MESSAGE DISCOVER'
Internet Anti -Virus & Spam Maint Fee
001.000.31.518.88.48.00
365.00
Total:
365.00
203823
8/15/2013
012199 GRAINGER
9210863529
PS - Regulator Repair Kit
PS - Regulator Repair Kit
001.000.66.518.30.31.00
25.77
9.5% Sales Tax
001.000.66.518.30.31.00
2.45
Total:
28.22
203824
8/15/2013
012560 HACH COMPANY
8422808
WWTP - LAB SUPPLIES
WWTP - LAB SUPPLIES
423.000.76.535.80.31.31
434.35
Freight
423.000.76.535.80.31.31
41.37
Page: 15
Packet Page 89 of 307
vchlist
Voucher List
Page: 16
08/15/2013
9:27:30AM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203824
8/15/2013
012560 HACH COMPANY
(Continued)
9.5% Sales Tax
423.000.76.535.80.31.31
45.19
Total:
520.91
203825
8/15/2013
012845 HARBOR SQUARE ATHLETIC CLUB
2013 MEMBERSHIP
2013 MEMBERSHIP FEES - EDMON
2013 GROUP MEMBERSHIP FEES
001.000.41.521.40.41.00
5,760.00
9.5% Sales Tax
001.000.41.521.40.41.00
547.20
Total:
6,307.20
203826
8/15/2013
013140 HENDERSON, BRIAN
79
LEOFF Reimbursement
LEOFF Reimbursement
009.000.39.517.37.23.00
123.88
Total:
123.88
203827
8/15/2013
067862 HOME DEPOT CREDIT SERVICES
2462154
WWTP - TANKLESS WATER HEATE
WWTP - TANKLESS WATER HEATE
423.000.76.535.80.35.00
879.00
9.5% Sales Tax
423.000.76.535.80.35.00
83.51
61484
WWTP - WHEELBARROW TIRE, 6 C
WWTP - WHEELBARROW TIRE, 6 C
423.000.76.535.80.35.00
124.96
9.5% Sales Tax
423.000.76.535.80.35.00
11.87
9093078
WWTP - BERNZOMATIC, CYLINDEF
WWTP - BERNZOMATIC, CYLINDEF
423.000.76.535.80.31.21
63.02
9.5% Sales Tax
423.000.76.535.80.31.21
5.99
Total:
1,168.35
203828
8/15/2013
067862 HOME DEPOT CREDIT SERVICES
1034501
Parks - Supplies
Parks - Supplies
Page: 16
Packet Page 90 of 307
vchlist Voucher List Page: 17
08/15/2013 9:27:30AM City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
PO # Description/Account
Amount
203828 8/15/2013 067862 HOME DEPOT CREDIT SERVICES (Continued)
001.000.64.576.80.31.00
7.44
9.5% Sales Tax
001.000.64.576.80.31.00
0.72
1036501
Ballinger Park - Play area supplies
Ballinger Park - Play area supplies
001.000.64.576.80.31.00
17.94
9.5% Sales Tax
001.000.64.576.80.31.00
1.70
1042047
Parks - Supplies
Parks - Supplies
001.000.64.576.80.31.00
17.40
9.5% Sales Tax
001.000.64.576.80.31.00
1.65
1047019
MCH - Ant Repelant
MCH - Ant Repelant
001.000.66.518.30.31.00
16.97
9.5% Sales Tax
001.000.66.518.30.31.00
1.61
1047110
Sr Center - Door Supplies
Sr Center - Door Supplies
001.000.66.518.30.31.00
39.38
9.5% Sales Tax
001.000.66.518.30.31.00
3.74
1047188
PW - Supplies
PW - Supplies
001.000.66.518.30.31.00
17.21
9.5% Sales Tax
001.000.66.518.30.31.00
1.63
1099609
Traffic Control - U Bolts for Paint
Traffic Control - U Bolts for Paint
111.000.68.542.64.31.00
8.56
9.5% Sales Tax
111.000.68.542.64.31.00
0.81
1573830
Fac Maint - Supplies
Page: 17
Packet Page 91 of 307
vchlist Voucher List Page: 18
08/15/2013 9:27:30AM City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
PO # Description/Account
Amount
203828 8/15/2013 067862 HOME DEPOT CREDIT SERVICES (Continued)
Fac Maint - Supplies
001.000.66.518.30.31.00
9.93
9.5% Sales Tax
001.000.66.518.30.31.00
0.94
2036145
Parks - Timberlock 10" Screws
Parks - Timberlock 10" Screws
001.000.64.576.80.31.00
40.67
9.5% Sales Tax
001.000.64.576.80.31.00
3.86
2036199
Storm - Olympic Ave - Manhole Repai
Storm - Olympic Ave - Manhole Repai
422.000.72.531.40.31.00
35.32
9.5% Sales Tax
422.000.72.531.40.31.00
3.36
2070159
Fac Maint - Supplies
Fac Maint - Supplies
001.000.66.518.30.31.00
10.12
9.5% Sales Tax
001.000.66.518.30.31.00
0.96
3044016
FAC - Dumpster Outdoor Wood Supp
FAC - Dumpster Outdoor Wood Supp
001.000.66.518.30.31.00
31.88
9.5% Sales Tax
001.000.66.518.30.31.00
3.03
3044020
Parks - Ratchet ties
Parks - Ratchet ties
001.000.64.576.80.31.00
27.92
9.5% Sales Tax
001.000.64.576.80.31.00
2.65
3044068
FAC - Dumpster Supplies
FAC - Dumpster Supplies
001.000.66.518.30.31.00
14.87
9.5% Sales Tax
001.000.66.518.30.31.00
1.41
Page: 18
Packet Page 92 of 307
vchlist
Voucher List
Page: 19
08/15/2013
9:27:30AM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
203828
8/15/2013 067862 HOME DEPOT CREDIT SERVICES
(Continued)
3104358
Sewer - New Lift Station Hoses
Sewer - New Lift Station Hoses
423.000.75.535.80.31.00
118.83
9.5% Sales Tax
423.000.75.535.80.31.00
11.29
4035745
Fac Maint Unit 5 - Hammer Drill, with
Fac Maint Unit 5 - Hammer Drill, with
001.000.66.518.30.35.00
398.00
9.5% Sales Tax
001.000.66.518.30.35.00
37.81
4038061
FAC- Sink drain covers
FAC- Sink drain covers
001.000.66.518.30.31.00
19.35
9.5% Sales Tax
001.000.66.518.30.31.00
1.84
4043705
Parks - Supplies
Parks - Supplies
001.000.64.576.80.31.00
46.67
9.5% Sales Tax
001.000.64.576.80.31.00
4.43
4043812
Parks - Construction Supplies
Parks - Construction Supplies
001.000.64.576.80.31.00
123.40
9.5% Sales Tax
001.000.64.576.80.31.00
11.72
4046290
PW - Gutter Repair Supplies
PW - Gutter Repair Supplies
001.000.66.518.30.31.00
29.22
9.5% Sales Tax
001.000.66.518.30.31.00
2.78
4254843
Fac Maint - Unit 5 - Return Tool Batte
Fac Maint - Unit 5 - Return Tool Batte
001.000.66.518.30.35.00
-99.00
9.5% Sales Tax
Page: 19
Packet Page 93 of 307
vchlist
Voucher List
Page: 20
08/15/2013
9:27:30AM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
203828
8/15/2013 067862 HOME DEPOT CREDIT SERVICES
(Continued)
001.000.66.518.30.35.00
-9.40
47354
MCH - Supplies
MCH - Supplies
001.000.66.518.30.31.00
16.22
9.5% Sales Tax
001.000.66.518.30.31.00
1.54
5033612
Fac Maint - Paint Supplies Unit 5
Fac Maint - Paint Supplies Unit 5
001.000.66.518.30.31.00
36.49
9.5% Sales Tax
001.000.66.518.30.31.00
3.47
5033684
Ballinger Park - Supplies
Ballinger Park - Supplies
001.000.64.576.80.31.00
145.55
9.5% Sales Tax
001.000.64.576.80.31.00
13.83
5033700
FAC - Down Spouts Supplies
FAC - Down Spouts Supplies
001.000.66.518.30.31.00
12.22
9.5% Sales Tax
001.000.66.518.30.31.00
1.16
5033712
Fac Maint Unit 26 - Supplies
Fac Maint Unit 26 - Supplies
001.000.66.518.30.31.00
19.97
9.5% Sales Tax
001.000.66.518.30.31.00
1.90
5035520
Parks - Supplies
Parks - Supplies
001.000.64.576.80.31.00
74.13
9.5% Sales Tax
001.000.64.576.80.31.00
7.04
5582879
Library, PS, City Hall, PW - Mini
Library, PS, City Hall, PW - Mini
001.000.66.518.30.31.00
8.96
Page: 20
Packet Page 94 of 307
vchlist Voucher List Page: 21
08/15/2013 9:27:30AM City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
PO # Description/Account
Amount
203828 8/15/2013 067862 HOME DEPOT CREDIT SERVICES (Continued)
9.5% Sales Tax
001.000.66.518.30.31.00
0.85
6263833
Fac Maint - Unit 5 - Supplies
Fac Maint - Unit 5 - Supplies
001.000.66.518.30.31.00
12.46
9.5% Sales Tax
001.000.66.518.30.31.00
1.18
7037328
Traffic Control - Velcro
Traffic Control - Velcro
111.000.68.542.64.31.00
17.97
9.5% Sales Tax
111.000.68.542.64.31.00
1.71
7037395
FAC - Pipe Wrench
FAC - Pipe Wrench
001.000.66.518.30.35.00
93.00
9.5% Sales Tax
001.000.66.518.30.35.00
8.84
7574862
Log Cabin - Reflective Tread Stips
Log Cabin - Reflective Tread Stips
001.000.66.518.30.31.00
13.94
9.5% Sales Tax
001.000.66.518.30.31.00
1.32
87172
Parks - Supplies
Parks - Supplies
001.000.64.576.80.31.00
12.97
9.5% Sales Tax
001.000.64.576.80.31.00
1.23
9047520
Log Cabin - Supplies
Log Cabin - Supplies
001.000.66.518.30.31.00
6.56
9.5% Sales Tax
001.000.66.518.30.31.00
0.62
9047628
Traffic Control - Street Paint
Traffic Control - Street Paint
Page: 21
Packet Page 95 of 307
vchlist Voucher List Page: 22
08/15/2013 9:27:30AM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice
PO # Description/Account
Amount
203828
8/15/2013
067862
HOME DEPOT CREDIT SERVICES
(Continued)
111.000.68.542.64.31.00
39.84
9.5% Sales Tax
111.000.68.542.64.31.00
3.78
Tota I :
1,579.37
203829
8/15/2013
073548
INDOFF INCORPORATED
2310528
SUPPLIES
SUPPLIES
001.000.23.512.50.31.00
136.73
2315226
SUPPLIES
SUPPLIES
001.000.23.523.30.31.00
120.10
2318841
SUPPLIES
SUPPLIES
001.000.23.523.30.31.00
58.90
Total:
315.73
203830
8/15/2013
073548
INDOFF INCORPORATED
2317485
Office Supplies
Office Supplies
001.000.22.518.10.31.00
157.03
9.5% Sales Tax
001.000.22.518.10.31.00
14.92
2317846
Office Supplies
Office Supplies
001.000.22.518.10.31.00
119.74
9.5% Sales Tax
001.000.22.518.10.31.00
11.38
2319247
Office Supplies returned
Office Supplies returned
001.000.22.518.10.31.00
-20.28
9.5% Sales Tax
001.000.22.518.10.31.00
-1.93
Total:
280.86
203831
8/15/2013
069040
INTERSTATE AUTO PARTS
000014480
Unit 36 - Rubber Mats
Unit 36 - Rubber Mats
Page: 22
Packet Page 96 of 307
vchlist
Voucher List
Page: 23
08/15/2013
9:27:30AM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203831
8/15/2013
069040 INTERSTATE AUTO PARTS
(Continued)
511.000.77.548.68.31.10
58.25
9.5% Sales Tax
511.000.77.548.68.31.10
5.53
Total:
63.78
203832
8/15/2013
015270 JCI JONES CHEMICALS INC
590481
WWTP - CHLORINE
WWTP - CHLORINE
423.000.76.535.80.31.53
2,648.52
9.5% Sales Tax
423.000.76.535.80.31.53
249.86
Total:
2,898.38
203833
8/15/2013
074543 JOHN WESTON JR JOHN WESTON III
4-43825
#13-495-RDW UTILITY REFUND
#13-495-RDW Utility refund due to
411.000.233.000
207.45
Total:
207.45
203834
8/15/2013
074540 KATHLEEN O'LEARY
2-16250
#4221-2090823 UTILITY REFUND
#4221-2090823 Utility refund due to
411.000.233.000
194.15
Total:
194.15
203835
8/15/2013
069355 KLEINFELDER INC
812001
E3JA.TO 13-01 SERVICES THRU 7/'
E3JA.Task Order 13-01.Services thru
421.000.74.594.34.41.10
6,952.66
Total:
6,952.66
203836
8/15/2013
074539 KOCHAROV, ALEX
CRA20130075
Refund for withdrawn Critical Areas
Refund for withdrawn Critical Areas
001.000.257.620
155.00
Total:
155.00
203837
8/15/2013
062814 KUSTOM SIGNALS INC
485135
Unit 651 POL - Moving Radar Head R
Unit 651 POL - Moving Radar Head R
511.000.77.548.68.48.00
121.16
Freight
Page: 23
Packet Page 97 of 307
vchlist
Voucher List
Page: 24
08/15/2013
9:27:30AM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203837
8/15/2013
062814 KUSTOM SIGNALS INC
(Continued)
511.000.77.548.68.48.00
18.00
9.5% Sales Tax
511.000.77.548.68.48.00
1.82
Total:
140.98
203838
8/15/2013
017050 KW ICK'N KLEEN CAR WASH
080523013-03
City Car Washes
City Car Washes
511.000.77.548.68.48.00
10.06
Total:
10.06
203839
8/15/2013
017050 KWICK'N KLEEN CAR WASH
08052013-01
INV#08052013-01 - EDMONDS PD
45 CAR WASHES @ $5.03 (INCTX)
001.000.41.521.22.48.00
226.35
Total:
226.35
203840
8/15/2013
070120 L E A D S.ONLINE INC
225073
INV#225073 CUST#EDWAPD - EDM
1 YR SEARCH SERVICE PKG-RENE
001.000.41.521.21.41.00
1,428.00
Tota I :
1,428.00
203841
8/15/2013
074549 LANG, MEGAN
LANG 08082013
CLASS CANCELLED
CLASS CANCELLED
001.000.239.200
48.00
Total:
48.00
203842
8/15/2013
072059 LEE, NICOLE
1284
INTERPERTER FEE
INTERPERTER FEE
001.000.23.512.50.41.01
144.75
Total:
144.75
203843
8/15/2013
074396 LOST CREEK ENTERTAINMENT
LOST CREEK 08/18/13
SUMMER CONCERT IN THE PARK f
SUMMER CONCERT IN THE PARK f
117.100.64.573.20.41.00
600.00
Total:
600.00
203844
8/15/2013
066191 MACLEOD RECKORD
1304
SPRAY PARK REVITALIZATION
Page: 24
Packet Page 98 of 307
vchlist Voucher List Page: 25
08/15/2013 9:27:30AM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice
PO # Description/Account
Amount
203844
8/15/2013
066191 MACLEOD RECKORD
(Continued)
SPRAY PARK REVITALIZATION
132.000.64.594.76.41.00
4,169.49
Total:
4,169.49
203845
8/15/2013
061900 MARC
0502258-IN
WWTP - CLEANERS
WWTP - CLEANERS
423.000.76.535.80.31.23
3,098.50
9.5% Sales Tax
423.000.76.535.80.31.23
294.36
Total:
3,392.86
203846
8/15/2013
069362 MARSHALL, CITA
1227
INTERPRETER FEE
INTERPRETER FEE
001.000.23.523.30.41.01
88.32
1228
INTERPRETER FEE
INTERPRETER FEE
001.000.23.523.30.41.01
88.32
1229
INTERPRETER FEE
INTERPRETER FEE
001.000.23.512.50.41.01
108.32
1230
INTERPRETER FEE
INTERPRETER FEE
001.000.23.512.50.41.01
88.32
1263
INTERPRETER FEE
INTERPRETER FEE
001.000.23.512.50.41.01
88.32
1265
INTERPRETER FEE
INTERPRETER FEE
001.000.39.512.52.41.00
88.32
1268
INTERPRETER FEE
INTERPRETER FEE
001.000.23.523.30.41.01
88.32
1281
INTERPRETER FEE
INTERPRETER FEE
001.000.23.512.50.41.01
108.32
Page: 25
Packet Page 99 of 307
vchlist Voucher List Page: 26
08/15/2013 9:27:30AM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice
PO # Description/Account
Amount
203846
8/15/2013
069362 MARSHALL, CITA
(Continued)
1282
INTERPRETER FEE
INTERPRETER FEE
001.000.23.512.50.41.01
88.32
1283
INTERPRETER FEE
INTERPRETER FEE
001.000.23.512.50.41.01
88.32
Total:
923.20
203847
8/15/2013
019920 MCCANN, MARIAN
76
LEOFF Reimbursement
LEOFF Reimbursement
009.000.39.517.37.29.00
8,602.10
Total:
8,602.10
203848
8/15/2013
020039 MCMASTER-CARR SUPPLY CO
56463748
WWTP - RETRIEVING AND HOLDIN
WWTP - RETRIEVING AND HOLDIN
423.000.76.535.80.31.21
510.11
Freight
423.000.76.535.80.31.21
37.46
56626056
WWTP - SS PIPE, SLIDE -ON GRIP
WWTP - SS PIPE, SLIDE -ON GRIP
423.000.76.535.80.31.21
438.17
Freight
423.000.76.535.80.31.21
33.18
56770002
WWTP - THERMOCOUPLE PROBE;
WWTP - THERMOCOUPLE PROBE;
423.000.76.535.80.48.21
529.76
Freight
423.000.76.535.80.48.21
8.06
56929664
WWTP - SS FITTINGS
WWTP - SS FITTINGS
423.000.76.535.80.31.21
190.24
Freight
423.000.76.535.80.31.21
6.50
Total:
1,753.48
Page: 26
Packet Page 100 of 307
vchlist Voucher List Page: 27
08/15/2013 9:27:30AM City of Edmonds
Bank code : usbank
Voucher Date Vendor
203849 8/15/2013 071392 MEDIA BAY PRODUCTIONS LLC
203850 8/15/2013 074550 MEIER, ANGELA
Invoice
080313
MEIER 08052013
203851 8/15/2013 020900 MILLERS EQUIP & RENTALL INC 172835
203852 8/15/2013 074556 MOORE, IACOFANO & GOLTSMAN INC 0034976
203853 8/15/2013 024600 NEUERT, L L
203854 8/15/2013 070045 NORTHUP GROUP
203855 8/15/2013 061013 NORTHWEST CASCADE INC
75
2771
1-718663
PO # Description/Account
Amount
OUTDOOR MOVIE RENTAL INFLAT4
OUTDOOR MOVIE RENTAL INFLATE
001.000.64.571.22.41.00
2,500.00
Total :
2,500.00
REFUND DAMAGE DEPOSIT AND U
REFUND DAMAGE DEPOSIT AND U
001.000.239.200
515.00
Total :
515.00
BALLINGER PARK TRENCHING AN[
BALLINGER PARK TRENCHING AN[
125.000.64.576.80.45.00
1,056.00
9.5% Sales Tax
125.000.64.576.80.45.00
100.32
Total :
1,156.32
PARKS, REC OPEN SPACE PLAN Jl
PARKS, REC OPEN SPACE PLAN Jl
001.000.64.571.21.41.00
6,289.39
Total :
6,289.39
LEOFF Reimbursement
LEOFF Reimbursement
009.000.39.517.37.23.00
137.94
Total :
137.94
INV 2771 EDMONDS PD - PRE-EMF
PRE -EMPLOY EVAL - SCHICK
001.000.41.521.10.41.00
340.00
Total :
340.00
RENTALS CIVIC FIELD
RENTALS CIVIC FIELD
001.000.64.576.80.45.00
112.35
Total :
112.35
Page: 27
Packet Page 101 of 307
vchlist Voucher List Page: 28
08/15/2013 9:27:30AM City of Edmonds
Bank code : usbank
Voucher Date Vendor
203856 8/15/2013 074538 ODOT DMV SERVICES
203857 8/15/2013 063511 OFFICE MAX INC
203858 8/15/2013 063511 OFFICE MAX INC
203859 8/15/2013 063511 OFFICE MAX INC
Invoice
MB112224
850711
779211
779417
702922
203860 8/15/2013 070166 OFFICE OF THE STATE TREASURER July, 2013
PO # Description/Account
INV#MB112224 - EDMONDS PD
PHOTO REQUEST - HENRY
001.000.41.521.21.41.00
Total
FILE FOLDER
FILE FOLDER
001.000.64.571.21.31.00
9.5% Sales Tax
001.000.64.571.21.31.00
Total
OFFICE SUPPLIES
Office Supplies
001.000.25.514.30.31.00
9.5% Sales Tax
001.000.25.514.30.31.00
OFFICE SUPPLIES
Office Supplies
001.000.25.514.30.31.00
9.5% Sales Tax
001.000.25.514.30.31.00
Total
PW - Facial Tissues Supply
PW - Facial Tissues Supply
001.000.65.519.91.31.00
9.5% Sales Tax
001.000.65.519.91.31.00
Total
COURT, BLDG CODE & JIS TRANSIN
Emergency Medical Services & Traun
001.000.237.120
PSEA 1, 2 & 3 Account
001.000.237.130
Amount
6.50
6.50
5.67
0.54
6.21
149.10
14.16
16.00
1.52
180.78
60.21
5.71
65.92
1,539.70
28,714.42
Page: 28
Packet Page 102 of 307
vchlist Voucher List Page: 29
08/15/2013 9:27:30AM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203860
8/15/2013
070166 OFFICE OF THE STATE TREASURER
(Continued)
Building Code Fee Account
001.000.237.150
202.50
State Patrol Death Investigation
001.000.237.330
82.71
Judicial Information Systems Account
001.000.237.180
5,356.62
School Zone Safety Account
001.000.237.200
30.66
Washington Auto Theft Prevention
001.000.237.250
3,035.84
Traumatic Brain Injury
001.000.237.260
575.54
Accessible Communities Acct
001.000.237.290
49.99
Multi -Model Transportation
001.000.237.300
50.00
Hwy Safety Acct
001.000.237.320
131.23
Crime Lab Blood Breath Analysis
001.000.237.170
189.60
WSP Hwy Acct
001.000.237.340
469.30
Total:
40,428.11
203861
8/15/2013
073714 OLBRECHTS & ASSOC, PLLC
JULY 2013
Hearing Exam Services for July 2013
Hearing Exam Services for July 2013
001.000.62.558.60.41.00
782.00
Total:
782.00
203862
8/15/2013
074545 OLDS-OLYMPIC INC
000511-1321201
LS 4 - Clear Diesel
LS 4 - Clear Diesel
511.000.77.548.68.31.10
370.26
Total:
370.26
203863
8/15/2013
072539 OTAK INC-WASHINGTON
71300293
E2CC.SERVICES THRU 7/12/13
Page: 29
Packet Page 103 of 307
vchlist Voucher List Page: 30
08/15/2013 9:27:30AM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203863
8/15/2013
072539 OTAK INC-WASHINGTON
(Continued)
E2CC.Services thru 7/12/13
112.200.68.595.33.41.00
6,571.27
Total:
6,571.27
203864
8/15/2013
074544 OUTSIDE PLANT DAMAGE RECOVERY
32774
Street - Repairs to Damaged
Street - Repairs to Damaged
111.000.68.542.71.48.00
828.71
Total:
828.71
203865
8/15/2013
027060 PACIFIC TOPSOILS
154209
DUMP CLEAN GREEN
DUMP CLEAN GREEN
001.000.64.576.80.47.00
73.50
154223
DUMP CLEAN GREEN
DUMP CLEAN GREEN
001.000.64.576.80.47.00
84.00
154246
DUMP CLEAN GREEN
DUMP CLEAN GREEN
001.000.64.576.80.47.00
84.00
Tota I :
241.50
203866
8/15/2013
073871 PERSONNEL EVALUATION INC
05130
INV 05130 EDMONDS PD JULY 201;
PERSONNEL EVAL PROFILE - 7/13
001.000.41.521.10.41.00
20.00
Total:
20.00
203867
8/15/2013
063951 PERTEET ENGINEERING INC
20100166.000-25
E2DB.SERVICES THRU 7/28/13
E2DB.Services thru 7/28/13
132.000.64.594.76.41.00
4,622.46
Total:
4,622.46
203868
8/15/2013
028860 PLATT ELECTRIC SUPPLY INC
5382392
WWTP - SOLAR PROJECT
WWTP - SOLAR PROJECT
423.100.76.594.39.65.10
584.22
9.5% Sales Tax
423.100.76.594.39.65.10
55.50
5404772
WWTP - METER -DIAGNOSTIC SUPI
Page: 30
Packet Page 104 of 307
vchlist
Voucher List
Page: 31
08/15/2013
9:27:30AM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203868
8/15/2013
028860 PLATT ELECTRIC SUPPLY INC
(Continued)
WWTP - METER -DIAGNOSTIC SUPI
423.000.76.535.80.35.00
274.95
9.5% Sales Tax
423.000.76.535.80.35.00
26.12
Tota I :
940.79
203869
8/15/2013
072384 PLAY-WELLTEKNOLOGIES
PLAYWELL 16866
LEGO CAMPS 16866
LEGO CAMPS 16866
001.000.64.571.22.41.00
3,250.00
LEGO CAMPS 16863
001.000.64.571.22.41.00
1,586.00
Total:
4,836.00
203870
8/15/2013
073231 POLYDYNE INC
821251
WWTP - POLYMER
WWTP - POLYMER
423.000.76.535.80.31.51
5,728.80
Total:
5,728.80
203871
8/15/2013
071811 PONY MAIL BOX & BUSINESS CTR
208051
WATER SEWER STREET STORM-b
Water Sewer Street Storm - L&I Safei
111.000.68.542.90.42.00
2.50
Water Sewer Street Storm - L&I Safei
422.000.72.531.90.42.00
2.50
Water Sewer Street Storm - L&I Safei
421.000.74.534.80.42.00
2.50
Water Sewer Street Storm - L&I Safei
423.000.75.535.80.42.00
2.50
208150
WATER SEWER STREET STORM-L�
Water Sewer Street Storm - L&I Safei
111.000.68.542.90.42.00
2.50
Water Sewer Street Storm - L&I Safei
422.000.72.531.90.42.00
2.50
Water Sewer Street Storm - L&I Safei
421.000.74.534.80.42.00
2.50
Water Sewer Street Storm - L&I Safei
Page: 31
Packet Page 105 of 307
vchlist Voucher List Page: 32
08/15/2013 9:27:30AM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203871
8/15/2013
071811
PONY MAIL BOX & BUSINESS CTR
(Continued)
423.000.75.535.80.42.00
2.50
208533
Fleet - Return Postage to EZ-Liner
Fleet - Return Postage to EZ-Liner
511.000.77.548.68.42.00
19.37
Total:
39.37
203872
8/15/2013
029117
PORT OF EDMONDS
03870
CITY STORMWATER RENT TO POR
CITY STORMWATER RENT TO POR
001.000.64.576.80.47.00
2,513.24
Total:
2,513.24
203873
8/15/2013
064088
PROTECTION ONE
31146525
ALARM MONITORING CITY HALL
ALARM MONITORING CITY HALL 12
001.000.66.518.30.42.00
43.82
Total:
43.82
203874
8/15/2013
070809
PUGET SOUND EXECUTIVE
13-627
COURT SECURITY
COURT SECURITY
001.000.23.512.50.41.00
3,363.75
Total:
3,363.75
203875
8/15/2013
071702
RAILROAD MGMT CO III LLC
297872
Meadowdale Storm Drain Crossing
Meadowdale Storm Drain Crossing
422.000.72.531.90.45.00
132.87
298769
Edmonds Storm Drain Crossing
Edmonds Storm Drain Crossing
422.000.72.531.90.45.00
132.87
298770
Meadowdale Storm Drain Crossing
Meadowdale Storm Drain Crossing
422.000.72.531.90.45.00
132.87
298791
Meadowdale Storm Drian Crossing
Meadowdale Storm Drian Crossing
422.000.72.531.90.45.00
132.87
Total:
531.48
203876
8/15/2013
061540
REPUBLIC SERVICES #197
3-0197-0807770
WWTP 200 2ND AVE S / RECYCLIN,
Page: 32
Packet Page 106 of 307
vchlist Voucher List Page: 33
08/15/2013 9:27:30AM City of Edmonds
Bank code : usbank
Voucher Date Vendor
Invoice PO #
Description/Account
Amount
203876 8/15/2013 061540 REPUBLIC SERVICES #197
(Continued)
WWTP 200 2ND AVE S / RECYCLING
423.000.76.535.80.47.66
4,086.19
Total:
4,086.19
203877 8/15/2013 061540 REPUBLIC SERVICES #197
3-0197-0800478
FIRE STATION #20 23009 88TH AVE
FIRE STATION #20 23009 88TH AVE
001.000.66.518.30.47.00
140.07
3-0197-0800897
PUBLIC WORKS OMC 7110 210TH ;
PUBLIC WORKS OMC 7110 210TH ;
001.000.65.519.91.47.00
27.83
PUBLIC WORKS OMC 7110 210TH ;
111.000.68.542.90.47.00
105.76
PUBLIC WORKS OMC 7110 210TH ;
421.000.74.534.80.47.00
105.76
PUBLIC WORKS OMC 7110 210TH ;
423.000.75.535.80.47.10
105.76
PUBLIC WORKS OMC 7110 210TH
511.000.77.548.68.47.00
105.76
PUBLIC WORKS OMC 7110 210TH
422.000.72.531.90.47.00
105.75
3-0197-0801132
FIRE STATION #16 8429 196TH ST
FIRE STATION #16 8429 196TH ST ;
001.000.66.518.30.47.00
148.83
3-0197-0829729
CLUBHOUSE 6801 N MEADOWDAL
CLUBHOUSE 6801 N MEADOWDAL
001.000.66.518.30.47.00
64.98
Total:
910.50
203878 8/15/2013 006841 RICOH USA INC
5027077020
Additional Images Ricoh 907 EX DSC
Additional Images Ricoh 907 EX DSC
001.000.62.524.10.45.00
64.80
5027077093
Additional Images - Ricoh MPC6000 I
Additional Images - Ricoh MPC6000 1
001.000.62.524.10.45.00
231.57
Page: 33
Packet Page 107 of 307
vchlist
Voucher List
Page: 34
08/15/2013
9:27:30AM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203878
8/15/2013
006841
006841 RICOH USA INC
(Continued)
Total:
296.37
203879
8/15/2013
070042
RICOH USA INC
90496658
Lease MP171 SPF Copier DSD
Lease MP171 SPF Copier DSD
001.000.62.524.10.45.00
30.66
90542509
Lease-MPC6000 Copier Eng.
Lease-MPC6000 Copier Eng.
001.000.62.524.10.45.00
443.48
90542512
Lease PRO 907 EX Copier - DSD
Lease PRO 907 EX Copier - DSD
001.000.62.524.10.45.00
827.00
Total:
1,301.14
203880
8/15/2013
074541
ROBERT & EMILY LYCKE
4-23532
#4221-2096020 UTILITY REFUND
#4221-2096020 Utility refund due to
411.000.233.000
49.25
Total:
49.25
203881
8/15/2013
069062
RONGERUDE, JOHN
7933
PUBLIC DEFENDER
PUBLIC DEFENDER
001.000.39.512.52.41.00
200.00
7934
PUBLIC DEFENDER
PUBLIC DEFENDER
001.000.39.512.52.41.00
200.00
Total:
400.00
203882
8/15/2013
069477
ROTARY OFFSET PRESS INC
27444
CRAZE FALL PRINTING
CRAZE FALL PRINTING
001.000.64.571.22.49.00
5,606.63
9.5% Sales Tax
001.000.64.571.22.49.00
532.63
Total:
6,139.26
203883
8/15/2013
071467
S MORRIS COMPANY
JULY 2013
INVOICE 07/31/13 ACCT#70014 - EE
#126969 8 NPC 07/08/13
001.000.41.521.70.41.00
90.56
#128379 4 NPC 07/22/13
Page: 34
Packet Page 108 of 307
vchlist
Voucher List
Page: 35
08/15/2013
9:27:30AM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203883
8/15/2013
071467 S MORRIS COMPANY
(Continued)
001.000.41.521.70.41.00
45.28
Total:
135.84
203884
8/15/2013
067802 SAN DIEGO POLICE EQUIP CO
607739
INV#607739 CUST#0001733 - EDMC
FED-T223A-CF FEDERAL TRU AMP
001.000.41.521.40.31.00
1,326.78
9.5% Sales Tax
001.000.41.521.40.31.00
126.04
Total:
1,452.82
203885
8/15/2013
074507 SARAH CHO
3Z31733
PUBLIC DEFENDER
PUBLIC DEFENDER
001.000.39.512.52.41.00
200.00
Total:
200.00
203886
8/15/2013
074552 SCIPPER, ASHLEY
SCIPPER 081313
REFUNDABLE DAMAGE DEPOSIT
REFUNDABLE DAMAGE DEPOSIT
001.000.239.200
500.00
Total:
500.00
203887
8/15/2013
068489 SIRENNET.COM
0157017-IN
Unit EQ78PO - Alley Light, Clear LFL
Unit EQ78PO - Alley Light, Clear LFL
511.000.77.548.68.31.10
289.20
Total:
289.20
203888
8/15/2013
036850 SMITH, SHERLUND D
78
LEOFF Reimbursement
LEOFF Reimbursement
009.000.39.517.37.23.00
494.58
Total:
494.58
203889
8/15/2013
037375 SNO CO PUD NO 1
2025-4064-7
8100 190TH ST SW
8100 190TH ST SW
001.000.64.576.80.47.00
32.33
Total:
32.33
203890
8/15/2013
037375 SNO CO PUD NO 1
2002-0255-4
WWTP FLOW METER 2400 HIGHK
Page: 35
Packet Page 109 of 307
vchlist
Voucher List
Page: 36
08/15/2013
9:27:30AM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
203890
8/15/2013 037375 SNO CO PUD NO 1
(Continued)
WWTP FLOW METER 2400 HIGHW
423.000.76.535.80.47.62
32.33
2019-2988-2
WWTP FLOW METER 8421 244TH ;
WWTP FLOW METER 8421 244TH ;
423.000.76.535.80.47.62
32.33
Total:
64.66
203891
8/15/2013 037375 SNO CO PUD NO 1
2014-4175-5
TRAFFIC LIGHT 21531 HWY 99 / ME
TRAFFIC LIGHT 21531 HWY 99 / ME
111.000.68.542.68.47.00
78.04
2017-9000-3
ALDERWOOD INTERIE 6130 168TH
ALDERWOOD INTERIE 6130 168TH
421.000.74.534.80.47.00
32.55
2022-8945-0
TRAFFIC LIGHT 21931 HWY 99 / ME
TRAFFIC LIGHT 21931 HWY 99 / ME
111.000.68.542.64.47.00
126.78
Total:
237.37
203892
8/15/2013 063941 SNO CO SHERIFFS OFFICE
2013-1697
INV#2013-1697 - EDMONDS PD
61.08 BOOKINGS @ $94.95
001.000.41.523.60.51.00
5,799.54
.5 HOME DETENTION @ $16.88
001.000.41.523.60.51.00
8.44
492.5 HOUSING DAYS @ $65.94
001.000.41.523.60.51.00
32,475.45
91.5 WORK RELEASE @ $44.31
001.000.41.523.60.51.00
4,054.37
ADJ 27 WK REL @$32 FROM 06/13
001.000.41.523.60.51.00
864.00
2013-1697
CREDIT ON INVOICE #2013-1697 El
CR 2 BOOKINGS @ $94.95 FROM (
001.000.41.523.60.51.00
-189.90
CR 2 HOUSING @ $65.94 FROM 0&
001.000.41.523.60.51.00
-131.88
7 WORK RELEASE @ $18.00
Page: 36
Packet Page 110 of 307
vchlist
Voucher List
Page: 37
08/15/2013
9:27:30AM
City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203892
8/15/2013
063941 SNO CO SHERIFFS OFFICE
(Continued)
001.000.41.523.60.51.00
-126.00
11.5 WORK RELEASE @ $20.00
001.000.41.523.60.51.00
-230.00
16 WORK RELEASE @ $36.00
001.000.41.523.60.51.00
-576.00
CR 27 WORK REL @ $44.31 FROM
001.000.41.523.60.51.00
-1,196.37
Total:
40,751.65
203893
8/15/2013
063941 SNO CO SHERIFFS OFFICE
1000335602
INV#1000335602 CUST#SSH00095 -
SCSO RANGE USAGE 4 HRS 7/24/1
001.000.41.521.40.41.00
200.00
Total:
200.00
203894
8/15/2013
065176 SNOHOMISH CO TOURISM BUREAU
Edm0613
TOURISM PROMOTION AWARD JAP
Tourism promotion award for Sno Co
120.000.31.575.42.41.00
3,000.00
Total:
3,000.00
203895
8/15/2013
006630 SNOHOMISH COUNTY
62732
DISCARDED FURNITURE
DISCARDED FURNITURE
422.000.72.531.10.49.00
10.00
MONTHLY SOLID WASTE
001.000.64.576.80.47.00
1,157.00
Total:
1,167.00
203896
8/15/2013
040250 STEUBER DISTRIBUTING
2754771
FLOWER PROGRAM
FLOWER PROGRAM
001.000.64.576.81.31.00
514.50
9.5% Sales Tax
001.000.64.576.81.31.00
48.88
Total:
563.38
203897
8/15/2013
072319 SUNSET BAY RESORT LLC
SUNSET 16767
BEACH CAMP 16767
BEACH CAMP 16767
Page: 37
Packet Page 111 of 307
vchlist Voucher List Page: 38
08/15/2013 9:27:30AM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203897
8/15/2013
072319 SUNSET BAY RESORT LLC
(Continued)
001.000.64.571.22.41.00
9,000.00
Total:
9,000.00
203898
8/15/2013
009350 THE DAILY HERALD COMPANY
101827123-07172013
E2CC.ADVERTISEMENT FOR BIDS
E2CC.Advertisement for Bids
112.200.68.595.33.41.00
206.40
Total:
206.40
203899
8/15/2013
009350 THE DAILY HERALD COMPANY
1828803
NEWSPAPER AD
Amend. Animal Control Code
001.000.25.514.30.44.00
37.84
Total:
37.84
203900
8/15/2013
009350 THE DAILY HERALD COMPANY
101829661-08122013
INV#101829661-08122013 CUST#121
UNCLAIMED PROPERTY AD 08/12/1
001.000.41.521.10.44.00
36.40
Tota I :
36.40
203901
8/15/2013
027269 THE PART WORKS INC
364269
PARTS
PARTS
001.000.64.576.80.31.00
345.48
9.5% Sales Tax
001.000.64.576.80.31.00
32.82
Total:
378.30
203902
8/15/2013
027269 THE PART WORKS INC
363964
PS - Supplies
PS - Supplies
001.000.66.518.30.31.00
49.89
Freight
001.000.66.518.30.31.00
9.25
9.5% Sales Tax
001.000.66.518.30.31.00
5.62
Total:
64.76
203903
8/15/2013
061233 TOWN & COUNTRY CHRYSLER
791040
Unit 125 - EXM Replacement
Unit 125 - EXM Replacement
Page: 38
Packet Page 112 of 307
vchlist
Voucher List
Page: 39
08/15/2013
9:27:30AM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
203903
8/15/2013 061233 TOWN & COUNTRY CHRYSLER
(Continued)
511.000.77.548.68.48.00
985.89
9.5% Sales Tax
511.000.77.548.68.48.00
93.67
Total:
1,079.56
203904
8/15/2013 070774 ULINE INC
52756458
INV#52756458 CUST#2634605 - EDI
CLEAR STORAGE BOXES
001.000.41.521.22.31.00
43.00
Freight
001.000.41.521.22.31.00
10.74
9.5% Sales Tax
001.000.41.521.22.31.00
5.11
Total:
58.85
203905
8/15/2013 062693 US BANK
4675
PARKS AND REC CREDIT CARD
GYMNASTICS SUMMER CAMP SUP
001.000.64.575.55.31.00
255.36
MEMBERSHIP WA STARTS ALLIAN
117.100.64.573.20.49.00
100.00
2 HEAVY HOOPS 3LB FOR CONDIT
001.000.64.575.55.31.00
57.32
HP INK 96 TWIN BLACK
001.000.64.575.51.31.00
63.72
BAGS FOR SAND CASTLE AWARD
001.000.64.571.22.31.00
6.56
PAPER PLATES FOR CAMP GOOD
001.000.64.575.53.31.00
4.38
POTS FOR CAMP GOODTIME
001.000.64.575.53.31.00
21.35
BOWLING FEES FOR SENIOR ADVI
001.000.64.575.53.49.00
80.00
SKATE FEES FOR SENIOR ADVENT
001.000.64.575.53.49.00
45.00
HORTICULTURE MAGAZINE
001.000.64.576.80.49.00
49.95
Page: 39
Packet Page 113 of 307
vchlist
Voucher List
Page: 40
08/15/2013
9:27:30AM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
203905
8/15/2013 062693 US BANK
(Continued)
WOTS REGISTRATION WEBSITE SI
117.100.64.573.20.41.00
350.00
SHIPPING FOR AWARD
001.000.64.571.21.49.00
13.41
CLEANSING TOWELS FOR GYMNA
001.000.64.575.55.31.00
6.50
TAMMY'S AIRFARE TO LERN CONFI
001.000.64.571.22.43.00
233.80
LERN CONFERENCE REGISTRATIC
001.000.64.571.22.49.00
775.00
MEADOWDALE PRESCHOOL SUPF
001.000.64.575.56.31.00
65.90
BLACK BUBBLE MACHINE
001.000.64.574.35.31.00
21.85
YOST POOL UMBRELLA
001.000.64.575.51.31.00
109.48
4675-01
CREDIT CARD RETURN PARKS AN[
RETURN TO DAYCAMP -TABLE CLC
001.000.64.575.53.31.00
-8.00
Total:
2,251.58
203906
8/15/2013 062693 US BANK
5923
SHIPPING, TOURISM FORUM
Shipping of Seattle Visitor's guides
120.000.31.575.42.49.00
10.44
Sno Co Tourism Forum 7/24/13, for
001.000.61.558.70.49.00
30.00
Total:
40.44
203907
8/15/2013 062693 US BANK
2985
WWTP - UNISAFE GLOVES
WWTP - UNISAFE GLOVES
423.000.76.535.80.31.21
782.80
WWTP - FOOD FOR IN-HOUSE, 8 H
423.000.76.535.80.49.71
84.45
Total:
867.25
Page: 40
Packet Page 114 of 307
vchlist Voucher List Page: 41
08/15/2013 9:27:30AM City of Edmonds
Bank code : usbank
Voucher Date Vendor
Invoice
PO # Description/Account
Amount
203908 8/15/2013 062693 US BANK
3249
POSTAGE FOR PASSPORTS
POSTAGE FOR PASSPORTS
001.000.23.512.50.42.00
151.50
Total:
151.50
203909 8/15/2013 062693 US BANK
3470
DOMAIN NAME REGISTRATIONS
BulkRegister domain name registratic
001.000.31.518.88.49.00
69.75
5179
HP COMPUTERS, TRAVEL FOR THE
Newegg.com - LB1 High Performanc(
001.000.31.518.88.31.00
65.90
TigerDirect.com - Griffin PowerBlock
001.000.31.518.88.31.00
148.40
TigerDirect.com - APC RBC25 replan
421.000.74.534.80.31.00
215.66
TigerDirect.com - APC RBC25 replan
423.000.75.535.80.31.00
215.65
Solarwinds - Kiwi Syslog Server 12
001.000.31.518.88.49.00
99.00
TigerDirect.com - ASUS VS228H-P 2;
001.000.41.521.71.35.00
318.11
Newegg.com - Parallel PrinterAdapte
001.000.31.518.88.35.00
128.97
Newegg.com - Silicon Power 8GB 20,
423.100.76.594.39.65.10
254.95
Westin Parking for B Tuley Fiber
001.000.31.518.88.43.00
17.00
Experts Exchange - IT Solutions Onlir
001.000.31.518.88.49.00
12.95
Alaska Airlines - air travel for B
001.000.31.518.88.43.00
447.80
HP Direct - HP Compaq Elite 8300 U!
001.000.31.518.88.35.00
3,643.75
Holiday Inn, Spokane for B Tuley Jun,
001.000.31.518.88.43.00
99.44
Page: 41
Packet Page 115 of 307
vchlist
Voucher List
Page: 42
08/15/2013
9:27:30AM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
203909
8/15/2013 062693 US BANK
(Continued)
5855
WFOA TRAINING D SHARP, S MAGI
Washington Finance Officers Associa
001.000.31.514.23.49.00
255.00
Total:
5,992.33
203910
8/15/2013 062693 US BANK
3355
Storm - Shipping Fees for Light Pole
Storm - Shipping Fees for Light Pole
422.000.72.531.10.49.00
827.35
3405
LifeGuard Med - FAC & Yost - Medtro
LifeGuard Med - FAC & Yost - Medtro
001.000.66.518.30.31.00
207.66
B&H - PS - Projector Lamp replacem(
001.000.66.518.30.31.00
459.83
NW Alarm/Guardian Sec - Old PW SE
001.000.66.518.30.48.00
55.00
Fred Meyer - Fac Maint - Supplies
001.000.66.518.30.31.00
12.03
3546
Rakuten.com - 3 IPad Cases for
Rakuten.com - 3 IPad Cases for
421.000.74.534.80.31.00
119.99
Rakuten.com - 3 IPad Cases for
423.000.75.535.80.31.00
119.98
PW - USB Phone Charger Adaptors fi
001.000.65.519.91.31.00
53.28
Green River Comm College - Sample
421.000.74.534.80.49.00
370.00
Green River Comm College - Qater
421.000.74.534.80.49.00
185.00
Green River Comm College - Managii
421.000.74.534.80.49.00
335.00
WDMA Summer Conference - K McC
001.000.65.519.91.49.00
175.00
Tacoma Screw - Storm - First Aid
422.000.72.531.40.31.00
154.93
Page: 42
Packet Page 116 of 307
vchlist Voucher List Page: 43
08/15/2013 9:27:30AM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203910
8/15/2013
062693 062693 US BANK
(Continued)
Total:
3,075.05
203911
8/15/2013
062693 US BANK
6045
Renew 3 Certificates - Bldg
Renew 3 Certificates - Bldg
001.000.62.524.20.49.00
80.00
Total:
80.00
203912
8/15/2013
062693 US BANK
3447
Advertising - City Clerk
Advertising - City Clerk
001.000.22.518.10.44.00
225.00
Advertising - Eng Tech I or II
001.000.22.518.10.44.00
295.00
Advertising - Receptionist part time
001.000.22.518.10.44.00
50.00
Total:
570.00
203913
8/15/2013
062693 US BANK
3181
INV#3181 08/06/13 - BARD - EDMOI`
SANDISK FLASH MEMORY CARDS
001.000.41.521.21.35.00
53.45
TRANSCEND FLASH MEMORY CAR
001.000.41.521.22.35.00
39.36
OTTERBOX CASE FOR IPHONE
001.000.41.521.40.35.00
31.23
KINGSTON FLASH MEMORY CARD:
001.000.41.521.22.35.00
96.17
MEMORY CARD STORAGE CASES
001.000.41.521.22.35.00
34.03
FLASHLIGHT TRAFFIC WANDS
001.000.41.521.22.35.00
14.00
PELICAN LIGHTING SYSTEM
001.000.257.410
2,449.00
KINGSTON FLASH DRIVE
001.000.41.521.21.35.00
81.21
TLO SEARCHES 07/2013
001.000.41.521.21.41.00
16.00
3314
INV#3314 08/06/13 - LAWLESS - ED
Page: 43
Packet Page 117 of 307
vchlist
Voucher List
Page: 44
08/15/2013
9:27:30AM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
203913
8/15/2013 062693 US BANK
(Continued)
6X9 CLEAR RECLOSABLE BAGS
001.000.41.521.80.31.00
48.12
9X12 CLEAR RECLOSABLE BAGS
001.000.41.521.80.31.00
196.21
13X18 CLEAR RECLOSABLE BAGS
001.000.41.521.80.31.00
98.05
OFFICER/EMP OF YR PLAQUES + E
001.000.41.521.10.31.00
107.31
BASIC ONE HAND JACK SETS
001.000.41.521.22.31.00
149.96
REPAIR OFFICER'S BIKE
001.000.41.521.22.48.00
109.50
3520
INV#3520 08/06/13 - TRAINING - ED
FEDEX CHG #13-2265,2377,1630
001.000.41.521.10.42.00
13.67
BFT WASPC ASSESSORS
001.000.41.521.10.31.00
14.80
LUNCH WASPC ASSESSORS
001.000.41.521.10.31.00
49.06
7914
INV#7914 08/06/13 - THOMPSON - E
INFRARED DIGITAL CAMERAS
001.000.41.521.21.31.00
324.99
REPAIR PAULSON'S BOOTS
001.000.41.521.22.24.00
150.00
DIGITAL VOICE RECORDER
001.000.41.521.21.31.00
85.53
Tota I :
4,161.65
203914
8/15/2013 069836 VOLT SERVICE GROUP
29606494
WWTP - ADMINISTRATIVE ASSISTA
WWTP - ADMINISTRATIVE ASSISTA
423.000.76.535.80.41.00
500.00
29639218
WWTP - ADMINISTRATIVE ASSISTA
WWTP - ADMINISTRATIVE ASSISTA
423.000.76.535.80.41.00
437.50
Page: 44
Packet Page 118 of 307
vchlist Voucher List Page: 45
08/15/2013 9:27:30AM City of Edmonds
Bank code :
usbank
Voucher
Date
Vendor
Invoice PO #
Description/Account
Amount
203914
8/15/2013
069836 069836 VOLT SERVICE GROUP
(Continued)
Total:
937.50
203915
8/15/2013
074551 WATKINS, KATHERINE
WATKINS 08072013
INSUFFICIENT REGISTRATION
INSUFFICIENT REGISTRATION
001.000.239.200
65.00
Total:
65.00
203916
8/15/2013
072939 WESTERN WHOLESALE SUPPLY
260952
BALLINGER PARK SIGN MATERIAL
BALLINGER PARK SIGN MATERIAL
001.000.64.576.80.31.00
122.74
Total:
122.74
203917
8/15/2013
049902 WHITMAN, TIMOTHY
77
LEOFF Reimbursement
LEOFF Reimbursement
009.000.39.517.37.23.00
700.00
Total:
700.00
203918
8/15/2013
074304 YIM, EMILY
YIM 08062013
CUSTOMER REQUESTED REFUND
CUSTOMER REQUESTED REFUND
001.000.239.200
134.00
Total:
134.00
149
Vouchers for bank code : usbank
Bank total :
282,492.14
149
Vouchers in
this report
Total vouchers :
282,492.14
Page: 45
Packet Page 119 of 307
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Funding
Proiect Title
Number
Number
FAC
Edmonds Museum Exterior Repairs Project
c327
EOLA
FAC
Senior Center Roof Repairs
c332
EOLB
General
SR99 Enhancement Program
c238
E6MA
General
SR104 Telecommunications Conduit Crossing
c372
ElEA
PM
Dayton Street Plaza
c276
E7MA
PM
Fourth Avenue Cultural Corridor
c282
EBMA
PM
Interurban Trail
c146
E2DB
PM
Marina Beach Additional Parking
c290
EBMB
PM
Senior Center Parking Lot & Landscaping Improvements
c321
E9MA
STM
2012 Citywide Storm Drainage Improvements
c382
E2FE
STM
Dayton Street & SR104 Storm Drainage Alternatives
c374
E1 FM
STM
Edmonds Marsh Feasibility Study
c380
E2FC
STM
NPDES
m013
E7FG
STM
Perrinville Creek Culvert Replacement
c376
E1 FN
STM
Public Facilities Water Quality Upgrades
c339
E1 FD
STM
Storm Contribution to Transportation Projects
c341
E1 FF
STM
Stormwater Development Review Support (NPDES Capacity)
c349
E1 FH
STM
Stormwater GIS Support
c326
EOFC
STM
SW Edmonds-105th/106th Ave W Storm Improvements
c336
E1 FA
STM
Talbot Road/Perrinville Creek Drainage Improvements
c307
E9FB
STM
Lake Ballinger Associated Projects 2012
c381
E2FD
STM
North Talbot Road Drainage Improvements
c378
E2FA
STM
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
c379
E2FB
STR
100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade
c329
EOAA
STR
2009 Street Overlay Program
c294
E9CA
STR
2011 Residential Neighborhood Traffic Calming
c343
E1AB
STR
226th Street Walkway Project
c312
E9DA
STR
228th St. SW Corridor Improvements
i005
E7AC
STR
76th Ave W at 212th St SW Intersection Improvements
c368
E1CA
STR
76th Avenue West/75th Place West Walkway Project
c245
E6DA
STR
9th Avenue Improvement Project
c392
E2AB
STR
Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project
c256
E6DB
STR
Five Corners Roundabout (212th Street SW @ 84th Avenue W)
c342
E1AA
STR
Main Street Lighting and Sidewalk Enhancements
c265
E7AA
Revised 8/15/2013
Packet Page 120 of 307
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Funding
Proiect Title
Number
Number
STR
Shell Valley Emergency Access Road
c268
E7CB
STR
Sunset Walkway Improvements
c354
E1 DA
STR
Transportation Plan Update
c391
E2AA
SWR
2012 Sanitary Sewer Comp Plan Update
c369
E2GA
SWR
2013 Sewerline Replacement Project
c398
E3GA
SWR
Alder/Dellwood/Beach PI/224th St. Sewer Replacement
c347
E1GA
SWR
Alder Sanitary Sewer Pipe Rehabilitation
c390
E2GB
SWR
BNSF Double Track Project
c300
EBGC
SWR
City -Wide Sewer Improvements
c301
EBGD
SWR
Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)
c298
EBGA
SWR
OVD Sewer Lateral Improvements
c142
E3GB
SWR
Sewer Lift Station Rehabilitation Design
c304
E9GA
WTR
Sewer, Water, Stormwater Revenue Requirements Update
c370
E1GB
WTR
2010 Waterline Replacement Program
c363
EOJA
WTR
2011 Waterline Replacement Program
c333
E1JA
WTR
2012 Waterline Overlay Program
c388
E2CA
WTR
2012 Waterline Replacement Program
c340
E1JE
WTR
2013 Waterline Replacement Program
c397
E3JA
WTR
5th Avenue Overlay Project
c399
E2CC
WTR
76th Ave W Waterline Extension with Lynnwood
c344
E1JB
WTR
AWD Intertie and Reservoir Improvements
c324
EOIA
WTR
Edmonds General Facilities Charge Study
c345
E1JC
WTR
Main Street Watermain
c375
E1JK
WTR
OVD Watermain Improvements
c141
E3JB
WTR
Pioneer Way Road Repair
c389
E2CB
WTR
PRV Station 11 and 12 Abandonment
c346
E1JD
Revised 8/15/2013
Packet Page 121 of 307
PROJECT NUMBERS (By Engineering Number)
Engineering
Project
Project
Accounting
Funding
Number
Number
Protect Title
WWTP
N/A
c385
WWTP Switchgear Upgrade
EOAA
c329
100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade
STM
EOFC
c326
Stormwater GIS Support
KWTR
EOIA
c324
AWD Intertie and Reservoir Improvements
WTR
EOJA
c363
2010 Waterline Replacement Program
OLAr
c32
Edmonds Museum Exterior Repairs Project
FAC
EOLB
c332
Senior Center Roof Repairs
S
ers Roundabout (212th Street Sa@ 84th Avenue W)
STIR
E1AB
c343
2011 Residential Neiahborhood Traffic Calmina
76th Ave W at 212th St SW Intersection Improvements
STIR E1DA c354 Sunset Wal
SR104 Telecommunications Conduit Crossing
STM
E1 FA
c336
SW Edmonds-1 05th/1 06th Ave W Storm Improvements
Public Facilities Water Quality Upgrades
STM
E1 FF
c341
Storm Contribution to Transportation Projects
tormwater Development Review Support (NPDES Capacity)
STM
E1 FM
c374
Dayton Street & SR104 Storm Drainage Alternatives
E1 FN
rrinville Creek Culvert Replacement
SWR
E1GA
c347
2012 Sewermain-Alder/Dellwood/Beach PI/224th St. Sewer Replacement
Water, Stormwater Revenue Requirements Upda
nowSewer,
WTR
E1JA
c333
2011 Waterline Replacement Program
76th Ave W Waterline Extension with nwood
WTR
E1JC
c345
Edmonds General Facilities Charge Study
1111�PRV
Station 11 a Bandon
WTR
E1JE
c340
2012 Waterline Replacement Program
E1JK
In Street Watermain
STIR
E2AA
c391
Transportation Plan Update
9th Avenue Improvement Project
STIR E2AC
c404 Citywide Safety Improvements
E2AD
Hwy 99 Enhancements (Phase III)
WTR E2CA
c388 2012 Waterline Overlay Program
Pioneer Way Road Repa
STIR E2CC
c399 5th Ave Overlav Proiect
STM E2FA c378 North Talbot Road Draina
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
STM E2FC c380 Edmonds Marsh Feasibility Study
Revised 8/15/2013
Packet Page 122 of 307
PROJECT NUMBERS (By Engineering Number)
Engineering
Protect
Funding Number
STM E2FE
SWR E2GB
EYA
STM E3FB
Project
Accounting
Number Project Title
c381 Lake Ballinger Associated Projects 2012
c382 2012 Citywide Storm Drainage Improvements
c369J&12 Sanitary Sewer Comp Plan Update Am
c390 Alder Sanitary Sewer Pipe Rehabilitation
c406 1%013 Citywide Drainage Replacement
c407 2013 Lake Ballinger Basin Study & Associated Projects
E3FC
c408
��reek Stor�v Reduction etrofit S udy
STM
EYD
c409
Dayton Street Storm Improvements (6th Ave - 8th Ave)
orthstream Pipe Abandonement on Puget Drive
SWR
E3GA
c398
2013 Sewerline Replacement Project
OVD Sewer Lateral Improvements dh
WTR
E3JA
c397
2013 Waterline Replacement Program
224th Waterline Relocation (2013)
WTR
E3JB
c141
OVD Watermain Improvements (2003)
c245
76th Avenue West/75th Place West Walkway Projec
STR
E6DB
c256
Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project
General
JW6MA
R99 Enhancement Progr
STR
E7AA
c265
Main Street Lighting and Sidewalk Enhancements
228th St. SW Corrido provements
STR
E7CB
c268
Shell Valley Emergency Access Road
E7FG
PM
E7MA
c276
Dayton Street Plaza
ift Station 2 Improvements (Separated from Us 13 - 09/01 /08)
SWR
E8GC
c300
BNSF Double Track Project
SWR
E8GD
City -Wide Sewer Improvements
PM
E8MA
c282
Fourth Avenue Cultural Corridor
c290
Marina Beach Additional Parking
STR
E9CA
c294
2009 Street Overlay Program
26th Street Walkway Project
STM
E9FB
c307
Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation
Sewer Lift Station Rehabilitation Design
PM
E91MA
c321
Senior Center Parking Lot & Landscaping Improvements
Revised 8/15/2013
Packet Page 123 of 307
PROJECT NUMBERS (By New Project Accounting Number)
Project
Engineering
Accounting
Project
Funding
Number
Number
Project Title
WTR
c141
E3JB
OVD Watermain Improvements (2003)
SWR
c142
E3GB
OVD Sewer Lateral Improvements
PM
c146
E2DB
Interurban Trail
General
c238
E6MA
SR99 Enhancement Program
STIR
c245
E6DA
76th Avenue West/75th Place West Walkway Project
STIR
c256
E6DB
Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project
STIR
c265
E7AA
Main Street Lighting and Sidewalk Enhancements
STIR
c268
E7CB
Shell Valley Emergency Access Road
PM
c276
E7MA
Dayton Street Plaza
PM
c282
EBMA
Fourth Avenue Cultural Corridor
PM
c290
EBMB
Marina Beach Additional Parking
STIR
c294
E9CA
2009 Street Overlay Program
SWR
c298
EBGA
Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)
SWR
c300
EBGC
BNSF Double Track Project
SWR
c301
EBGD
City -Wide Sewer Improvements
SWR
c304
E9GA
Sewer Lift Station Rehabilitation Design
STM
c307
E9FB
Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation
STIR
c312
E9DA
226th Street Walkway Project
PM
c321
E9MA
Senior Center Parking Lot & Landscaping Improvements
WTR
c324
EOIA
AWD Intertie and Reservoir Improvements
STM
c326
EOFC
Stormwater GIS Support
FAC
c327
EOLA
Edmonds Museum Exterior Repairs Project
STIR
c329
EOAA
100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade
FAC
c332
EOLB
Senior Center Roof Repairs
WTR
c333
E1JA
2011 Waterline Replacement Program
STM
c336
E1 FA
SW Edmonds-105th/106th Ave W Storm Improvements
STM
c339
E1 FD
Public Facilities Water Quality Upgrades
WTR
c340
E1JE
2012 Waterline Replacement Program
STM
c341
E1 FF
Storm Contribution to Transportation Projects
STR
c342
E1AA
Five Corners Roundabout (212th Street SW @ 84th Avenue W)
STIR
c343
E1AB
2011 Residential Neighborhood Traffic Calming
WTR
c344
E1JB
76th Ave W Waterline Extension with Lynnwood
WTR
c345
E1JC
Edmonds General Facilities Charge Study
Revised 8/15/2013
Packet Page 124 of 307
PROJECT NUMBERS (By New Project Accounting Number)
Project
Engineering
Accounting
Project
Funding
Number
Number
Project Title
WTR
c346
E1JD
PRV Station 11 and 12 Abandonment
SWR
c347
E1GA
2012 Sewermain-Alder/Dellwood/Beach PI/224th St. Sewer Replacement
STM
c349
E1 FH
Stormwater Development Review Support (NPDES Capacity)
STIR
c354
E1 DA
Sunset Walkway Improvements
WTR
c363
EOJA
2010 Waterline Replacement Program
STIR
c368
E1CA
76th Ave W at 212th St SW Intersection Improvements
SWR
c369
E2GA
2012 Sanitary Sewer Comp Plan Update
WTR
c370
E1GB
Sewer, Water, Stormwater Revenue Requirements Update
General
c372
ElEA
SR104 Telecommunications Conduit Crossing
STM
c374
E1 FM
Dayton Street & SR104 Storm Drainage Alternatives
WTR
c375
E1JK
Main Street Watermain
STM
c376
E1 FN
Perrinville Creek Culvert Replacement
STM
c378
E21FA
North Talbot Road Drainage Improvements
STM
c379
E2FB
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
STM
c380
E2FC
Edmonds Marsh Feasibility Study
STM
c381
E2FD
Lake Ballinger Associated Projects 2012
STM
c382
E21FE
2012 Citywide Storm Drainage Improvements
WWTP
c385
N/A
WWTP Switchgear Upgrade
WTR
c388
E2CA
2012 Waterline Overlay Program
WTR
c389
E2CB
Pioneer Way Road Repair
SWR
c390
E2GB
Alder Sanitary Sewer Pipe Rehabilitation
STIR
c391
E2AA
Transportation Plan Update
STIR
c392
E2AB
9th Avenue Improvement Project
WTR
c397
E3JA
2013 Waterline Replacement Program
SWR
c398
E3GA
2013 Sewerline Replacement Project
STIR
c399
E2CC
5th Ave Overlay Project
STIR
c404
E2AC
Citywide Safety Improvements
STIR
c405
E2AD
Hwy 99 Enhancements (Phase III)
STM
c406
EYA
2013 Citywide Drainage Replacement
STM
c407
E3FB
2013 Lake Ballinger Basin Study & Associated Projects
STM
c408
E3FC
Perrinville Creek Stormwater Flow Reduction Retrofit Study
STM
c409
E3FD
Dayton Street Storm Improvements (6th Ave - 8th Ave)
STM
c410
E31FE
Northstream Pipe Abandonement on Puget Drive
WTR
c418
E3JB
224th Waterline Relocation (2013)
Revised 8/15/2013
Packet Page 125 of 307
PROJECT NUMBERS (By New Project Accounting Number)
Project
Engineering
Accounting
Project
Funding Number
Number
STIR i005
E7AC
STM m013
E7FG
Project Title
228th St. SW Corridor Improvements
NPDES
Revised 8/15/2013
Packet Page 126 of 307
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Funding
Project Title
Number
Number
STR
100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade
c329
EOAA
STR
2009 Street Overlay Program
c294
E9CA
WTR
2010 Waterline Replacement Program
c363
EOJA
STR
2011 Residential Neighborhood Traffic Calming
c343
E1AB
WTR
2011 Waterline Replacement Program
c333
E1JA
STM
2012 Citywide Storm Drainage Improvements
c382
E2FE
SWR
2012 Sanitary Sewer Comp Plan Update
c369
E2GA
SWR
2012 Sewermain-Alder/Dellwood/Beach PI/224th St. Sewer Replacement
c347
E1GA
WTR
2012 Waterline Overlay Program
c388
E2CA
WTR
2012 Waterline Replacement Program
c340
E1JE
STM
2013 Citywide Drainage Replacement
c406
EYA
STM
2013 Lake Ballinger Basin Study & Associated Projects
c407
E3FB
SWR
2013 Sewerline Replacement Project
c398
E3GA
WTR
2013 Waterline Replacement Program
c397
E3JA
WTR
224th Waterline Relocation (2013)
c418
E3JB
STR
226th Street Walkway Project
c312
E9DA
STR
228th St. SW Corridor Improvements
i005
E7AC
STR
5th Ave Overlay Project
c399
E2CC
STR
76th Ave W at 212th St SW Intersection Improvements
c368
ElCA
WTR
76th Ave W Waterline Extension with Lynnwood
c344
E1JB
STR
76th Avenue West/75th Place West Walkway Project
c245
E6DA
STR
9th Avenue Improvement Project
c392
E2AB
SWR
Alder Sanitary Sewer Pipe Rehabilitation
c390
E2GB
WTR
AWD Intertie and Reservoir Improvements
c324
EOIA
SWR
BNSF Double Track Project
c300
EBGC
STR
Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project
c256
E6DB
STR
Citywide Safety Improvements
c404
E2AC
SWR
City -Wide Sewer Improvements
c301
EBGD
STM
Dayton Street & SR104 Storm Drainage Alternatives
c374
E1 FM
PM
Dayton Street Plaza
c276
E7MA
STM
Dayton Street Storm Improvements (6th Ave - 8th Ave)
c409
E3FD
WTR
Edmonds General Facilities Charge Study
c345
E1JC
STM
Edmonds Marsh Feasibility Study
c380
E2FC
FAC
Edmonds Museum Exterior Repairs Project
c327
EOLA
Revised 8/15/2013
Packet Page 127 of 307
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Funding
Project Title
Number
Number
STR
Five Corners Roundabout (212th Street SW @ 84th Avenue W)
c342
E1AA
PM
Fourth Avenue Cultural Corridor
c282
EBMA
STR
Hwy 99 Enhancements (Phase III)
c405
E2AD
PM
Interurban Trail
c146
E2DB
STM
Lake Ballinger Associated Projects 2012
c381
E2FD
SWR
Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)
c298
EBGA
STR
Main Street Lighting and Sidewalk Enhancements
c265
E7AA
WTR
Main Street Watermain
c375
E1JK
PM
Marina Beach Additional Parking
c290
EBMB
STM
North Talbot Road Drainage Improvements
c378
E21FA
STM
Northstream Pipe Abandonement on Puget Drive
c410
EYE
STM
NPDES
m013
E7FG
SWR
OVD Sewer Lateral Improvements
c142
E3GB
WTR
OVD Watermain Improvements (2003)
c141
E3JB
STM
Perrinville Creek Culvert Replacement
c376
E1 FN
STM
Perrinville Creek Stormwater Flow Reduction Retrofit Study
c408
E31FC
WTR
Pioneer Way Road Repair
c389
E2CB
WTR
PRV Station 11 and 12 Abandonment
c346
E1JD
STM
Public Facilities Water Quality Upgrades
c339
E1 FD
PM
Senior Center Parking Lot & Landscaping Improvements
c321
E9MA
FAC
Senior Center Roof Repairs
c332
EOLB
SWR
Sewer Lift Station Rehabilitation Design
c304
E9GA
WTR
Sewer, Water, Stormwater Revenue Requirements Update
c370
E1GB
STR
Shell Valley Emergency Access Road
c268
E7CB
General
SR104 Telecommunications Conduit Crossing
c372
ElEA
General
SR99 Enhancement Program
c238
E6MA
STM
Storm Contribution to Transportation Projects
c341
E1 FF
STM
Stormwater Development Review Support (NPDES Capacity)
c349
E1 FH
STM
Stormwater GIS Support
c326
EOFC
STR
Sunset Walkway Improvements
c354
E1DA
STM
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
c379
E2FB
STM
SW Edmonds-105th/106th Ave W Storm Improvements
c336
E1 FA
WWTP
WWTP Switchgear Upgrade
c385
N/A
STM
Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation
c307
E9FB
Revised 8/15/2013
Packet Page 128 of 307
PROJECT NUMBERS (By Project Title)
Funding Proiect Title
STIR Transportation Plan Update
Project
Engineering
Accounting
Project
Number
Number
c391
E2AA
Revised 8/15/2013
Packet Page 129 of 307
PROJECT NUMBERS
(Phase and Task Numbers)
Phases and Tasks (Enaineerina Division
Phase
Title
ct
Construction
ds
Design
pl
Preliminary
sa
Site Acquisition & Prep
st
Study
ro
Right -of -Way
Task
Title
196
Traffic Engineering & Studies
197
MAIT
198
CTR
199
Engineering Plans & Services
950
Engineering Staff Time
970
Construction Management
981
Contract
990
Miscellaneous
991
Retainage
stm
Engineering Staff Time -Storm
str
Engineering Staff Time -Street
swr
Engineering Staff Time -Sewer
wtr
Engineering Staff Time -Water
prk
Engineering Staff Time -Park
Packet Page 130 of 307
Benefit Checks Summary Report
City of Edmonds
Pay Period: 619 - 07/16/2013 to 07/31/2013
Bank: usbank - US Bank
Check #
Date
Payee #
Name
Check Amt
Direct Deposit
60379
08/05/2013
mebt
AST TTEE
80,129.22
0.00
60380
08/05/2013
epoa
EPOA-1 POLICE
1,150.00
0.00
60381
08/05/2013
epoa4
EPOA-4 POLICE SUPPORT
117.00
0.00
60382
08/05/2013
flex
FLEX -PLAN SERVICES, INC
483.83
0.00
60383
08/05/2013
jhan
JOHN HANCOCK
1,495.64
0.00
60384
08/05/2013
pb
NATIONWIDE RETIREMENT SOLUTION
3,361.05
0.00
60385
08/05/2013
cope
SEIU COPE
62.00
0.00
60386
08/05/2013
seiu
SEIU LOCAL 925
3,036.74
0.00
60387
08/05/2013
sdu
STATE DISBURSEMENT UNIT
250.00
0.00
60388
08/05/2013
uw
UNITED WAY OF SNOHOMISH COUNTY
344.00
0.00
60389
08/05/2013
icma
VANTAGE TRANSFER AGENTS 304884
2,015.57
0.00
60390
08/05/2013
wadc
WASHINGTON STATE TREASURER
16,046.00
0.00
108,491.05
0.00
Bank: wire - US BANK
Check #
Date
Payee #
Name
Check Amt
Direct Deposit
2020
08/05/2013
aflac
AFLAC
5,087.80
0.00
2022
08/05/2013
front
FRONTIER BANK
97,971.89
0.00
103,059.69
0.00
Grand Totals:
211,550.74
0.00
8/4/2013 Page 1 of 1
Packet Page 131 of 307
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 647 (07/01/2013 to 07/31/2013)
Hour Type Hour Class Description Hours
170
174
191
REGULAR HOURS
REGULAR HOURS
REGULAR HOURS
COUNCIL BASE PAY
COUNCIL PRESIDENTS PAY
FIRE PENSION PAYMENTS
0.00
0.00
4.00
4.00
Total Net Pay:
Amount
7,000.00
200.00
2,608.94
$9,808.94
$6,773.58
08/04/2013
Packet Page 132 of 307
Page 1 of 1
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 619 (07/16/2013 to 07/31/2013)
Hour Type Hour Class Description Hours Amount
111
ABSENT
NO PAY LEAVE
60.00
0.00
121
SICK
SICK LEAVE
581.00
16,838.66
122
VACATION
VACATION
1,956.75
63,626.77
123
HOLIDAY
HOLIDAY HOURS
55.00
1,815.32
124
HOLIDAY
FLOATER HOLIDAY
64.00
1,763.72
125
COMP HOURS
COMPENSATORY TIME
185.50
6,139.99
130
COMP HOURS
Holiday Compensation Used
26.00
734.27
131
MILITARY
MILITARY LEAVE
20.00
687.17
150
REGULAR HOURS
Kelly Day Used
222.00
7,375.97
152
COMP HOURS
COMPTIME BUY BACK
53.91
2,256.54
153
HOLIDAY
HOLIDAY BUY BACK
18.00
753.44
155
COMP HOURS
COMPTIME AUTO PAY
50.88
1,784.25
157
SICK
SICK LEAVE PAYOFF
36.55
1,529.89
158
VACATION
VACATION PAYOFF
230.33
9,641.04
160
VACATION
MANAGEMENT LEAVE
9.00
337.56
190
REGULAR HOURS
REGULAR HOURS
19,092.50
527,012.49
196
REGULAR HOURS
LIGHT DUTY
90.25
3,454.93
215
OVERTIME HOURS
WATER WATCH STANDBY
72.00
3,297.71
216
MISCELLANEOUS
STANDBY TREATMENT PLAW
8.00
724.05
220
OVERTIME HOURS
OVERTIME 1.5
210.00
12,425.19
225
OVERTIME HOURS
OVERTIME -DOUBLE
9.50
668.33
410
MISCELLANEOUS
WORKING OUT OF CLASS
0.00
278.88
411
SHIFT DIFFERENTIAL
SHIFT DIFFERENTIAL
0.00
906.80
600
RETROACTIVE PAY
RETROACTIVE PAY
0.00
127.90
602
COMP HOURS
ACCRUED COMP
24.00
0.00
604
COMP HOURS
ACCRUED COMP TIME
100.00
0.00
606
COMP HOURS
ACCRUED COMP TIME
4.25
0.00
903
MISCELLANEOUS
CLOTHING ALLOWANCE
0.00
1,400.00
acc
MISCELLANEOUS
ACCREDITATION PAY
0.00
23.56
acs
MISCELLANEOUS
ACCRED/POLICE SUPPORT
0.00
160.89
boc
MISCELLANEOUS
BOC II Certification
0.00
80.05
cpl
MISCELLANEOUS
TRAINING CORPORAL
0.00
137.44
crt
MISCELLANEOUS
CERTIFICATION III PAY
0.00
582.15
08/04/2013
Packet Page 133 of 307
Page 1 of 2
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 619 (07/16/2013 to 07/31/2013)
Hour Type Hour Class Description Hours Amount
det
MISCELLANEOUS
DETECTIVE PAY
0.00
95.89
det4
MISCELLANEOUS
Detective 4%
0.00
1,051.54
ed1
EDUCATION PAY
EDUCATION PAY 2%
0.00
727.08
ed2
EDUCATION PAY
EDUCATION PAY 4%
0.00
834.14
ed3
EDUCATION PAY
EDUCATION PAY 6%
0.00
4,699.81
furls
SICK
FAMILY MEDICAL/SICK
125.75
4,099.42
fmly
VACATION
Family Medical Leave Vacation
36.00
933.74
hol
HOLIDAY
HOLIDAY
9.00
245.05
k9
MISCELLANEOUS
K-9 PAY
0.00
108.23
Iq1
LONGEVITY PAY
LONGEVITY PAY 2%
0.00
1,922.26
Iq2
LONGEVITY PAY
LONGEVITY PAY 4%
0.00
1,400.01
Iq3
LONGEVITY PAY
LONGEVITY 6%
0.00
4,640.58
Iq4
LONGEVITY
Longevity 1 %
0.00
394.32
Iq5
LONGEVITY
Longevity 3%
0.00
66.98
Iq6
LONGEVITY
Longevity .5%
0.00
288.93
Iq7
LONGEVITY
Longevity 1.5%
0.00
601.87
Iqh
LONGEVITY
Longevity Hourly
0.00
0.00
mtc
MISCELLANEOUS
MOTORCYCLE PAY
0.00
191.78
ooc
MISCELLANEOUS
5% OUT OF CLASS
0.00
239.28
pds
MISCELLANEOUS
Public Disclosure Specialist
0.00
44.66
phv
MISCELLANEOUS
PHYSICAL FITNESS PAY
0.00
1,613.58
prof
MISCELLANEOUS
PROFESSIONAL STANDARDS
0.00
147.00
sdp
MISCELLANEOUS
SPECIAL DUTY PAY 5%
0.00
290.85
sqt
MISCELLANEOUS
ADMINISTRATIVE SERGEANT
0.00
147.00
slw
SICK
SICK LEAVE ADD BACK
-29.57
0.00
traf
MISCELLANEOUS
TRAFFIC
0.00
302.03
vab
VACATION
VACATION ADD BACK
48.90
0.00
23,369.50 $691,650.99
Total Net Pay: $478,789.50
08/04/2013
Packet Page 134 of 307
Page 2 of 2
AM-6015
City Council Meeting
Meeting Date:
08/20/2013
Time:
Consent
Submitted By:
Linda Hynd
Department:
City Clerk's Office
Review Committee:
Type:
Action
Information
Committee Action:
3. C.
Subject Title
Acknowledge receipt of Claims for Damages from Souvonnah Ramsey ($5,400) and Yoon Kim (amount
undetermined).
Recommendation
Acknowledge receipt of the Claims for Damages by minute entry.
Previous Council Action
N/A
Narrative
Souvonnah Ramsey
7029 210th Street S.W., E
Lynnwood, WA 98036
($5,400.00)
Yoon Kim
22201 Highway 99
Edmonds, WA 98026
(amount undetermined)
Ramsey Claim for Damages
Kim Claim for Damages
Inbox
Mayor
Finalize for Agenda
Form Started By: Linda Hynd
Final Approval Date: 08/15/2013
AftarhmPnfe
Form Review
Reviewed By Date
Dave Earling 08/15/2013 10:58 AM
Sandy Chase 08/15/2013 10:59 AM
Started On: 08/07/2013 03:42 PM
Packet Page 135 of 307
RECEIVED
CITY OF EDMONDS
CLAIM FOR DAMAGES FORM
a
Received by City
Please take note tX612hat _ O Fl j+Y) who currently resides at
00�! ► U�b mailing address _ W1 2161" � 5 w iVIP 04i pd5Z
home phone # , work phone # y25 Y6 q1Z-land who resided at Z 1 21 all"
<-LYprlPJ0d [L kt �Y_ 3&nt the time of the occurrence and whose date of birth is is claiming damages
against �� 0-f FJ rMn41j in the sum of $ � ��1� f - arising out of the followmy circumstances listed below.
DATE OF OCCURRENCE: Y Z 0 ISTIME-
LOCATION OF OCCURRENCE: on-i O _Pgriy " &M-6n549
of 1 �f�Zo
DESCRIPTION:
1. Describ it cond ct and circumst nce that brought about the injury or damage. Also describe the injury or damage.
2. Provide a list of witnesses, if applicable, to the
.1 rh Williaw UYhA Z c
u,7 c;. %,1-L. A qg
3.
4.
(attach an extra sheet for additional information, if needed)
I n mes, addresses, and phone nu bers.
v`Jif
n 036
Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair.
Have you submitted a claim for damages to your insurance company? Yes A— No
If so, please provide the name of the insurance company:
and the policy #: __,
License Plate #
Type Auto: _
(year)
DRIVER:
Address:
Phone#:
Passengers:
Name: _
Address:
Form Revised 07/16/09
* ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY "
Driver License #
(make) -- - (model)
OWNER:
Address:
Phone#: � T
Name:
Address:
Page t of 2
Packet Page 136 of 307
* * NOTE: THIS FORM MUST BE SIGNED AND NOTARIZED * *
1, A wonriq 0136 (4 being first duly sworn, depose and say that I am the claimant for the above
desc bed; that I have kad the abirve claim, know the contents thereof and believe the sam[ t- be tru w
x
X
State of Washington 1
County of - SlmV,N0 M + S� _
Signature of Claimant(s)
I certify that I know or have satisfactory evidence that 5-IV VD r'*Ig LA �� is the person who appeared before me, and said
person acknowledged that (he/she) signed this instrument and acknowledged it to Ve (his/her) free and voluntary act for the uses and
purposes mentioned in the instrument.
Dated:
Sign ure
IN 43 J 6,i �►slr• 1 L
Title ( _
My appointment expires:
Please present the completed claim form to:
Form Revised 07/16/09
Notary Public
State of Washington
ANJUNESH KUMAR
My Appointment Expires Sep 3, 2016
City Clerk's Office
City of Edmonds
121 5th Avenue North
Edmonds, WA, 98020
8:00 a.m. to 4:30 p.m.
Page 2 of 2
Packet Page 137 of 307
Souvonnah Ramsey
7029 2101h ST SW #E
Lynnwood, WA 98036
425.876.4923
Dear Edmonds Parks, Recreation and Cultural Services,
On March 4th, 2013 we took our dog into the vet's office because of an
injury he received when playing at your dog park. There are several (still standing
to this day) hazardous concrete blocks sitting on your park's beach access. As
you can see in the photos attached, when the tide is high, these bocks are not
visible. When the tide is low, you can see several pieces of concrete blocks.
My husband threw a stick into the water; our dog took a full leap and
landed directly onto one of these concrete blocks. After our vet visit, we
discovered he had several broken ribs, a severally bruised hip, and a torn right
knee. We did every x-ray imaginable, gave him the best treatment we could
afford, and took him in to several vet visits to follow.
That same week, I called the City of Edmonds and spoke with a
gentleman about the blocks. My intentions when calling was to let the city know
about the incident so that action would be taken to removed the blocks to prevent
this from happening to another dog. I just truly, didn't want another family to
suffer emotionally or financially. After speaking with the city, their intentions were
to find it and remove it. It saddens me that these things are still left standing on
your beach.
Irie needs a TPLO (-2,700) or "fishing line technique" (-1,700) for each
knee. We have paid for his damages, roughly $765, to this day. We are looking
for financial support for the recommended surgery (TPLO) totaling in the cost of
$5,400.
This did happen at your park that is presented to be a "pleasant non-
threatening place for dogs" we ask that you take some responsibility to the harm
our dog has received at your beach.
Sincerely,
Souvonnah Ramsey
Packet Page 138 of 307
RECEIVED
AUG v 2 010
CITY OF EDMONDS EDMONDS CITY CLERK
CLAIM FOR DAMAGES FORM
Date Claim Form
R eived by City
Please take note that 7 b�N k �1 who currently resides at Akby S _ dre L
C D M O Alb mailing address �220 H 4 C=P ► i o nVP
WAf oft ;?-6 , home phone A �aL , work phone nd who resided at
�D M OhlD S at the time of the occurrence and whose date of birth is�s claiming damages
against CQJE 9 N10 in the sum of $ arising out of the following circumstances listed below.
DATE OF OCCURRENCE: b ],3 I TIME: / U o o kM
LOCATION OF OCCURRENCE: AIVOYS A44RU H C D-Mv NAS Get•. cPO j
DESCRIPTION:
1. Describe the conduct and ircustance that brought about the injury or damage. Also describe the injury or damage.
CACC--4, t3---qm-t-7
M i9 C G W ! nlb bilsJ " tW-. " r L
frd % evb ow sc ec&r .-
FC- C 6-
P "�1_ - (attach an extra sheet for additional information, if needed)
2. Provide a list of witnesses, if applicable, to the occurrence including names, addresses, and hone numbers. . .
3
4.
Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair.
Have you submitted a claim for damages to your insurance company? Yes _
If so, please provide the name of the insurance company: _
and the policy #:
License Plate #
Type Auto:
(year)
DRIVER: _
Address:
Phone#:
Passengers:
Name:
Address:
* * ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY
Driver License #
(make)
(model)
OWNER:
Address:
Phone#:
Name:
Address:
lw� No
Form Revised 07/16/09
Packet Page 139 of 307
Page 1 of 2
* * NOTE: THIS FORM MUST BE SIGNED AND NOTARIZED * *
1:;FOiJ
being first duly sworn, depose and say that I am the claimant for the above
described, that I have read the above claim, know the contents thereof and believe the same to be.true.
X
Signature of Claimant(s)
State of Washington
County of 9jNL) lh0A•-V-1,
I certify that I know or have satisfactory evidence that3S 5ac-; l IlT" is the person who appeared before me, and said
person acknowledged that (he/she) signed this instrument and acknowledged it to be (his/her) free and voluntary act for the uses and
purposes mentioned in the instrument.
Dated(/ ?.. (71
SrG"�rature -
Aocr6c>4 PoatTae
Title
My appointment expires: Crol31F- N ? OI A
Please present the completed claim form to
City Clerk's Office
City of Edmonds
121 51h Avenue North
Edmonds, WA, 98020
8:00 a.m. to 4:30 p.m.
*WY Pole
MWE Daoft 4 �1�
My Agpotet MO Expint
Form Revised 07/16/09
Packet Page 140 of 307
Page 2 of 2
AM-6005
City Council Meeting
Meeting Date: 08/20/2013
Time: Consent
Submitted For: Roger Neumaier
Department: Finance
Committee:
Subiect Title
June 2013 Budgetary Financial Report
Recommendation
N.A. For informational purposes only.
Previous Council Action
N.A.
Narrative
June 2013 Budgetary Financial Report
Inbox
Finance
City Clerk
Mayor
Finalize for Agenda
Fonn Started By: Sarah Mager
Final Approval Date: 08/16/2013
Reviewed By
Roger Neumaier
Sandy Chase
Dave Earling
Sandy Chase
Submitted By: Sarah Mager
Type:
Tnfnrm atinn
Attachments
Form Review
Information
Date
08/05/2013 09:30 AM
08/14/2013 02:18 PM
08/16/2013 08:56 AM
08/16/2013 09:03 AM
Started On: 08/05/2013 09:22 AM
3. A
Packet Page 141 of 307
O-V E DPI
� o�
CITY OF EDMONDS
BUDGETARY FINANCIAL REPORT
JUNE 2013
Packet Page 142 of 307
City of Edmonds Quarterly Financial Review: June 2013
Beginning with this report, the format for the monthly Budgetary Financial Report has changed. In
addition to shifting the order of the reports within the monthly report, comparable period prior year-to-
date information has been added and interim fund balance information (which fluctuates due to annual
revenue and expenditure cycles) has been removed.
On a quarterly basis, the Budgetary Financial Report will also include a brief review of key financial
information included within the report or affecting the City's finances.
General Fund Revenues and Expenditures
Year to date, General Fund revenues are equal to 56% of budgeted revenues for the year. Revenues year
to date are 7% greater than 2012's year to date revenues. However, revenue has been strengthened by
greater than anticipated property tax for the first half of the year. How much of the positive variance
relates to earlier than usual payment of property tax due to home sales remains to be seen. However, it
does appear that overall general fund 2013 revenue will exceed budget. General Fund department
expenditures are on track with budget.
Non -General Fund Revenues and Expenditures
2013 budgeted Water, Storm and Sewer Utility Fund revenues include bond proceeds which will be
received in the third quarter of this year. As a result, the percentage revenue receipts in this report for
these programs for the first six months are less than would be anticipated if the amounts shown were
regular fee receipts. In the third quarter report, we will include a more detailed projection of utility fees.
Non -General Fund expenditures also are on track.
REET Revenues
Real Estate Excise tax revenues have increased reflecting the improvement in the economy and the
recovery of home values and sales. Year to date, these revenues are 47% stronger than anticipated and
there is reason to believe that this strength will continue throughout 2013 and continue into 2014. Within
that context, it is still important to recognize that projected year end revenues will still be less than two-
thirds of levels receipted in years 2006, 2007 and 2008.
Economic Outlook
The regional economy continues to show strength. The Puget Sound unemployment rate which includes
Edmonds is 4.7%. The State rate is 6.8%. However, the unemployment rate for the United States as a
whole is 7.6%.
Economists forecast that growth as measured by the increase in the Gross Domestic Product (GDP)
slowed in the April -June quarter to a seasonally adjusted annual rate of just 1 percent. That's below the
sluggish pace of 1.8 percent in the January -March quarter. The Federal Reserve Board's future interest
rate actions will have a direct impact on the growth of the economy. Federal Reserve officials have
forecast better growth in the second half of the year. And Fed Chairman Ben Bernanke has said that the
central bank could begin to scale back its bond purchases later this year if the economy strengthens. But
Fed officials typically put greater weight on employment and inflation data than the GDP figures.
Packet Page 143 of 307
CTIY OF EDMONDS
REVENUES BY FUND - SUMMARY
Fund
No. Title
001 GENERAL FUND
009 LEOFF-MEDICAL INS. RESERVE
011 RISK MANAGEMENT FUND
012 CONTINGENCY RESERVE FUND
014 HISTORIC PRESERVATION GIFT FUND
016 BUILDING MAINTENANCE
104 DRUG ENFORCEMENT FUND
111 STREET FUND
112 COMBINED STREET CONST/IMPROVE
113 MULTIMODAL TRANSPORTATION FD.
117 MUNICIPAL ARTS ACQUIS. FUND
118 MEMORIAL STREET TREE
120 HOTEL/MOTEL TAX REVENUE FUND
121 EMPLOYEE PARKING PERMIT FUND
122 YOUTH SCHOLARSHIP FUND
123 TOURISM PROMOTIONAL FUND/ARTS
125 REAL ESTATE EXCISE TAX 2
126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND
127 GIFTSCATALOGFUND
129 SPECIAL PROJECTS FUND
130 CEMETERY MAINTENANCE/IMPROVEMT
131 FIRE DONATIONS
132 PARKS CONSTRUCTION FUND
136 PARKS TRUST FUND
137 CEMETERY MAINTENANCE TRUST FD
138 SISTER CITY COMMISSION
139 TRANSPORTATION BENEFIT DISTRICT
140 BUSINESS IMPROVEMENT DISTRICT FUND
211 L.I.D. FUND CONTROL
213 L.I.D. GUARANTY FUND
231 2012 LT GO DEBT SERVICE FUND
411 COMBINED UTILITY OPERATION
421 WATER UTILITY FUND
422 STORM UTILITY FUND
423 SEWER/WWTP UTILITY FUND
511 EQUIPMENT RENTAL FUND
617 FIREMEN'S PENSION FUND
2013 Amended
Budget
6/30/2012
Revenues
6/30/2013
Revenues
Amount
Remaining
%Received
$ 32,882,089
$ 17,064,191
$ 18,269,525
$ 14,612,564
56%
350,350
300,113
175,135
175,215
50%
418,200
-
417,022
1,178
100%
123,223
-
63,827
59,396
52%
15,000
-
709
14,291
5%
56,900
28,425
28,394
28,506
50%
20,175
43,556
17,254
2,921
86%
1,406,800
652,165
721,818
684,982
51%
6,363,755
798,510
956,246
5,407,509
15%
-
-
-
0%
59,891
16,290
11,176
48,715
19%
27
10
8
19
29%
52,870
31,457
24,306
28,564
46%
18,120
6,162
6,125
11,995
34%
2,025
566
18
2,007
1%
19,000
62
15,157
3,843
80%
662,600
378,826
444,887
217,713
67%
650,600
318,595
444,579
206,021
68%
20,483
18,939
27,651
(7,168)
135%
222,800
-
172,298
50,502
77%
119,950
69,707
53,129
66,821
44%
-
-
-
0%
2,010,350
418,282
289,910
1,720,440
14%
228
88
241
(13)
106%
14,600
8,207
6,170
8,430
42%
3,517
1,707
404
3,113
11%
645,000
317,216
325,477
319,523
50%
-
-
27,324
(27,324)
0%
22,130
1,175
5,916
16,214
27%
22,230
106,082
11
22,219
0%
1,009,902
-
92,264
917,638
9%
-
N/A
118,392
(118,392)
0%
10,625,680
N/A
2,682,514
7,943,166
25%
3,486,716
N/A
1,626,143
1,860,573
47%
11,020,123
N/A
3,899,709
7,120,414
35%
1,361,972
541,151
716,325
645,647
53%
45,400
68,793
49,579
(4,179)
109%
$ 73,732,706
$ 21,190,275
$ 31,689,644
$ 42,043,062
43%
"Due to the change in enterprise fund structure from 2012 to 2013, these revenues are shown as N/A
2
Packet Page 144 of 307
CITY OF EDMO NDS
EXPENDITURES BY FUND - SUMMARY
Fund
2013 Amended
6/30/2012
6/30/2013
Amount
No.
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
001
GENERAL FUND
$ 33,007,003
$ 16,874,568
$ 15,541,665
$ 17,465,338
47%
009
LEOFF-MEDICAL INS. RESERVE
619,400
298,263
164,560
454,840
27%
011
RISK MANAGEMENT RESERVE FUND
661,000
-
555,277
105,723
84%
014
HISTORIC PRESERVATION GIFT FUND
15,000
-
800
14,200
5%
016
BUILDING MAINTENANCE
205,000
1,000
12,283
192,717
6%
104
DRUG ENFORCEMENT FUND
80,033
12,081
19,183
60,850
24%
111
STREET FUND
1,557,715
810,886
676,186
881,529
43%
112
COMBINED STREET CONST/IMPROVE
6,464,984
682,645
522,325
5,942,659
8%
117
MUNICIPAL ARTS ACQUIS. FUND
139,800
7,913
16,681
123,119
12%
118
MEMORIAL STREET TREE
-
-
-
-
0%
120
HOTEL/MOTEL TAX REVENUE FUND
68,500
19,762
26,070
42,430
38%
121
EMPLOYEE PARKING PERMIT FUND
26,726
12,543
13,972
12,754
52%
122
YOUTH SCHOLARSHIP FUND
4,000
2,884
2,131
1,869
53%
123
TOURISM PROMOTIONAL FUND/ARTS
19,000
3,863
2,249
16,751
12%
125
REAL ESTATE EXCISE TAX 2
1,286,500
92,493
63,276
1,223,224
5%
126
REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND
668,534
80,277
32,108
636,426
5%
127
GIFTS CATALOG FUND
32,317
1,202
19,905
12,412
62%
129
SPECIAL PROJECTS FUND
222,800
1,833
138,987
83,813
62%
130
CEMETERY MAINTENANCE/IMPROVEMT
152,761
74,463
61,254
91,507
40%
132
PARKS CONST RUCT ION FUND
2,093,200
319,073
7,014
2,086,186
0%
136
PARKS TRUST FUND
-
6,930
-
-
0%
138
SISTER CITY COMMISSION
4,600
1,592
278
4,322
6%
139
TRANSPORTATION BENEFIT DISTRICT
645,000
322,216
325,477
319,523
50%
211
L.I.D. FUND CONTROL
22,130
106,000
-
22,130
0%
213
L.I.D. GUARANTY FUND
-
-
-
-
0%
231
2012 LT GO DEBT SERVICE FUND
1,009,902
-
92,264
917,638
9%
421
WATER UTILITY FUND
9,201,851
N/A
2,745,283
6,456,568
30%
422
STORM UTILITY FUND
4,565,772
N/A
1,488,307
3,077,465
33%
423
SEWER/WWTP UTILITY FUND
18,168,019
N/A
5,723,283
12,444,736
32%
511
EQUIPMENT RENTAL FUND
1,095,372
509,705
383,414
711,958
35%
617
FIREMEN'S PENSION FUND
108,790
52,884
52,793
55,997
49%
$ 82,145,709 $ 20,295,076 $ 28,687,027 $ 53,458,682 35%
"Due to the change in enterprise fund structure from 2012 to 2013, these expenditures are shown as N/A
3
Packet Page 145 of 307
Page 1 of 3
Title
CITY OF EDMO NDS
REVENUES - GENERAL FUND
2013 Amended 6/30/2012 6/30/2013 Amount
Budget Revenues Revenues Remaining %Received
TAXES:
REAL PERSONAL / PROPERTY TAX
$ 9,781,109
$ 5,028,173
$ 5,583,749
$ 4,197,360
57%
EMSPROPERTYTAX
2,775,282
1,560,989
1,730,176
1,045,106
62%
VOTED PROPERTY TAX
916,103
494,349
550,510
365,593
60%
LOCAL RETAIL SALES/USE TAX
4,913,150
2,436,804
2,570,795
2,342,355
52%
NATURAL GAS USE TAX
8,706
4,837
5,394
3,312
62%
1 /10 SALES TAX LOCAL CR1M JUST
520,417
257,632
277,483
242,934
53%
ELECTRIC UTILITY TAX
1,475,638
892,229
897,904
577,734
61%
GASUTILITYTAX
811,174
552,855
473,725
337,449
58%
SOLID WASTE UTILITY TAX
287,710
140,288
150,043
137,667
52%
WAT ER UT ILIT Y T AX
904,613
382,218
412,836
491,777
46%
SEWER UTILITY TAX
470,000
232,420
194,614
275,386
41%
STORMWATER UTILITY TAX
274,600
132,518
182,308
92,292
66%
T.V. CABLE UTILITY TAX
730,910
310,333
394,640
336,270
54%
TELEPHONE UTILITY TAX
1,529,498
792,936
712,861
816,637
47%
PULLTABSTAX
61,385
30,491
30,224
31,161
49%
AMUSEMENT GAMES
731
-
100
631
14%
LEASEHOLD EXCISE TAX
212,350
105,124
110,074
102,276
52%
PENALTIES ONGAMBLINGTAXES
-
-
-
-
0%
25,673,376
13,354,196
14,277,437
11,395,939
56%
LICENSES AND PERMTIS:
FIRE PERMITS -SPECIAL USE
5,555
5,313
4,910
645
88%
PROF AND OCC LICENSE -TAXI
1,030
510
630
400
61%
AMUSEMENTS
6,060
5,475
4,350
1,710
72%
FRANCHISE AGREEMENT -COMCAST
627,816
312,287
331,451
296,365
53%
FRANCHISE AGREEMENT -VERIZON/FRONT IER
95,806
44,459
43,825
51,981
46%
FRANCHISE AGREEMENT -BLACKROCK
8,287
4,102
5,710
2,577
69%
FRANCHISE AGREMENT-ZAYO
-
-
5,000
(5,000)
0%
OLYMPIC VIEW WATER DISTRICT FRANCHISE
214,415
126,093
121,813
92,602
57%
GENERAL BUSINESS LICENSE
106,297
92,886
96,488
9,809
91%
DEV SERV PERMIT SURCHARGE
18,422
8,910
11,955
6,467
65%
NON-RESIDENT BUS LICENSE
39,274
19,950
31,500
7,774
80%
RIGHT OF WAY FRANCHISE FEE
9,500
9,308
9,773
(273)
103%
BUILDING STRUCTURE PERMITS
345,436
159,177
198,938
146,498
58%
ANIMAL LICENSES
13,205
6,477
4,997
8,208
38%
STREET AND CURB PERMIT
50,000
10,558
14,789
35,211
30%
OTR NON -BUS LIC/PERMITS
7,070
5,059
5,574
1,496
79%
1,548,173
810,563
891,703
656,470
58%
INTERGOVERNMENTAL:
DOI 15-0404-0-1-754 - BULLET PROOF VEST
1,191
-
-
1,191
0%
ROOFTOP SOLAR CHALLENGE GRANT
23,500
-
23,500
-
100%
TARGET ZERO TEAMS GRANT
10,000
2,084
3,656
6,344
37%
HIGH VISIBILITY ENFORCEMENT
6,000
406
776
5,224
13%
SMART COMMUTER PROJECT GRANT
-
-
600
(600)
0%
PUD PRIVILEDGE TAX
185,181
-
-
185,181
0%
MVET/SPECIAL DISTRIBUTION
8,828
4,371
4,562
4,266
52%
JUDICIAL SALARY CONTRIBUTION -STATE
12,572
6,224
6,268
6,304
50%
CRIMINAL JUSTICE -SPECIAL PROGRAMS
33,290
16,498
17,090
16,200
51%
DUI - CITIES
7,704
3,815
3,597
4,107
47%
LIQUOR EXCISE TAX
20,000
98,387
-
20,000
0%
LIQUOR BOARD PROFITS
301,761
216,740
178,874
122,887
59%
SHARED COURT COSTS
3,030
1,500
-
3,030
0%
MUNICIPAL COURT AGREEMENT W/LYNNWOOD
1,500
750
-
1,500
0%
614,557
350,775
238,923
374,134
39%
4
Packet Page 146 of 307
Page 2 of 3
Title
C ITY O F EDMO NDS
REVENUES - GENERAL FUND
2013 Amended 6/30/2012 6/30/2013 Amount
Budget Revenues Revenues Remaining %Received
RECORD/LEGAL INSTRUMTS
1,065
388
818
248
77%
D/M COURT REC SER
172
67
34
138
20%
MUNIC.-DIST. COURT CURR EXPEN
188
92
88
100
47%
SALE MAPS & BOOKS
72
23
110
(38)
152%
PHOTOCOPIES
4,572
1,889
1,294
3,278
28%
POLICE DISCLOSURE REQUESTS
4,500
2,178
2,249
2,251
50%
ASSESSMENT SEARCH
5
5
-
5
0%
ENGINEERING FEES AND CHARGES
100,000
48,388
78,114
21,886
78%
ELECTION CANDIDATE FILING FEES
1,011
-
-
1,011
0%
SNO-ISLE
57,236
27,257
36,542
20,694
64%
PASSPORTS AND NATURALIZATION FEES
9,571
5,850
6,375
3,196
67%
POLICE SERVICES SPECIAL EVENTS
26,000
6,906
7,826
18,174
30%
OCDETF OVERTIME
-
246
2,144
(2,144)
0%
CAMPUS SAFETY-EDM. SCH. DIST.
11,615
4,041
2,146
9,469
18%
WOODWAY-LAW PROTECTION
36,000
7,277
11,770
24,230
33%
MISCELLANEOUS POLICE SERVICES
2,750
-
-
2,750
0%
DRE REIMBURSEABLE
-
-
570
(570)
0%
DUI EMERGENCY FIRE SERVICES
532
263
424
108
80%
FIRE DISTRICT #1 STATION BILLINGS
27,808
31,864
29,993
(2,185)
108%
ADULT PROBATION SERVICE CHARGE
60,000
28,193
34,218
25,782
57%
ELECTRONIC MONITOR DUI
165
82
-
165
0%
BOOKING FEES
5,711
2,197
3,372
2,339
59%
FIRE CONSTRUCTION INSPECTION FEES
5,577
2,535
2,910
2,667
52%
EMERGENCY SERVICE FEES
23,976
8,942
9,051
14,925
38%
DUI EMERGENCY AID
67
33
-
67
0%
EMS TRANSPORT USER FEE
814,318
325,987
412,963
401,355
51%
POLICE - FINGERPRINTING
496
271
75
421
15%
CRIM CNV FEE DUI
698
345
322
376
46%
CRIM CONV FEE CT
4,360
2,159
2,604
1,756
60%
CRIM CONV FEE CN
1,624
804
909
715
56%
FIBER SERVICES
36,438
18,039
16,440
19,998
45%
INTERGOVERNMENTAL FIBER SERVICES
7,272
3,600
3,600
3,672
50%
FLEX FUEL PAYMENTS FROM STATIONS
213
106
528
(315)
248%
ANIMAL CONTROL SHELTER
6,616
3,275
2,885
3,731
44%
ZONINC/SUBDIVISION FEE
38,000
17,402
39,435
(1,435)
104%
PLAN CHECKING FEES
216,457
104,848
135,481
80,976
63%
FIRE PLAN CHECK FEES
2,911
718
750
2,161
26%
PLANNING 1% INSPECTION FEE
1,200
326
966
234
81%
S.E.P.A. REVIEW
5,000
970
3,395
1,605
68%
CRITICAL AREA STUDY
12,000
6,355
8,835
3,165
74%
DV COORDINATOR SERVICES
10,921
5,380
5,536
5,385
51%
SWIM POOL ENTRANCE FEES
56,000
19,048
21,514
34,486
38%
GYM AND WEIGHTROOM FEES
5,500
2,704
3,030
2,470
55%
LOCKER FEES
300
-
-
300
0%
SWIM CLASS FEES
32,000
7,796
9,095
22,905
28%
INTERGOVERNMENTAL REVENUE-SSCCFH
69,300
34,650
-
69,300
0%
PROGRAM FEES
780,000
421,315
449,824
330,176
58%
TAXABLE RECREATION ACTIVITIES
115,500
89,687
78,092
37,408
68%
SWIM TEAM/DIVE TEAM
31,600
30,002
29,974
1,626
95%
BIRD FEST REGISTRATION FEES
660
(360)
-
660
0%
INTERFUND REIMBURSEMENT -CONTRACT SVCS
1,520,248
787,605
849,557
670,691
56%
4,148,225
2,061,748
2,305,857
1,842,368
56%
5
Packet Page 147 of 307
Page 3 of 3
CITY OF EDMO NDS
REVENUES - GENERAL FUND
Title
2013 Amended
Budget
6/30/2012
Revenues
6/30/2013
Revenues
Amount
Remaining
%Received
FINES AND FO RFEITURES :
PROOF OF VEHICLE INS PENALTY
10,214
5,058
6,517
3,697
64%
TRAFFIC INFRACTION PENALTIES
24,000
15,000
17,786
6,214
74%
NC TRAFFIC INFRACTION
213,000
132,428
157,074
55,926
74%
CRT COST FEE CODE LEG ASSESSMENT (LGA)
20,086
9,667
13,105
6,981
65%
SPEEDINGDOUBLE
77
38
297
(220)
386%
NON -TRAFFIC INFRACTION PENALTIES
2,034
900
-
2,034
0%
OTHERINFRACTIONS'04
1,002
323
1,129
(127)
113%
PARKING INFRACTION PENALTIES
31,592
15,737
26,643
4,949
84%
PR -HANDICAPPED
794
-
-
794
0%
PARKING INFRACTION LOC
404
40
-
404
0%
PARK/INDDISZONE
3,000
1,786
1,495
1,505
50%
DWI PENALTIES
9,200
2,985
1,584
7,616
17%
DUI - DP ACCT
415
630
1,294
(879)
312%
OTHER CRIMINAL TRAF MISDEM PEN
8
186
-
8
0%
CRIMINAL TRAFFIC MISDEMEANOR 8/03
33,000
16,483
19,596
13,404
59%
CRIMINAL CONVICTION FEE CT
-
-
297
(297)
0%
OTHERNON-TRAF MISDEMEANOR PEN
539
241
61
478
11%
OTHER NON TRAFFIC MISD. 8/03
14,000
7,965
(449)
14,449
-3%
COURT DV PENALTY ASSESSMENT
1,491
506
951
540
64%
CRIMINAL CONVICTION FEE CN
-
-
154
(154)
0%
CRIMINAL COSTS-RECOUPMENTS
113,265
53,211
59,746
53,519
53%
PUBLIC DEFENSE RECOUPMENT
40,000
15,131
15,346
24,654
38%
COURT INTERPRETER COSTS
292
114
49
243
17%
BUS. LICENSE PERMIT PENALTY
7,444
3,735
3,555
3,889
48%
MISC FINES AND PENALTIES
485
960
1,510
(1,025)
311%
526,342
283,124
327,739
198,603
62%
MISCELLANEOUS:
INVESTMENT INTEREST
8,000
2,789
1,051
6,949
13%
INTEREST ON COUNTY TAXES
1,250
1,209
985
265
79%
INTEREST - COURT COLLECTIONS
5,491
2,682
1,991
3,500
36%
PARKING
8,790
5,755
5,416
3,374
62%
SPACE/FACILITIESRENTALS
140,000
67,351
75,850
64,150
54%
BRACKET ROOM RENTAL
3,040
2,545
3,020
20
99%
LEASESLONG-TERM
143,000
80,740
82,769
60,231
58%
VENDING MACHINE/CONCESSION
4,500
1,598
1,686
2,814
37%
OTHER RENTS &USE CHARGES
6,200
3,030
4,835
1,365
78%
PARKSDONATIONS
4,300
7,642
9,200
(4,900)
214%
BIRD FEST CONTRIBUTIONS
1,400
1,400
1,200
200
86%
PARKS GRANTS- PRIVATE SOURCES
-
-
1,235
(1,235)
0%
SALE OF JUNK/SALVAGE
1,486
1,080
-
1,486
0%
SALES OF UNCLAIM PROPERTY
1,750
870
2,384
(634)
136%
CONFISCATED AND FORFEITED PROPERTY
-
-
358
(358)
0%
OT HER JUDGEMENT SETTLEMENT
-
-
6,367
(6,367)
0%
POLICE JUDGMENT S✓RESTITUTION
465
150
55
410
12%
CASHIER'S OVERAGES/SHORTAGES
44
13
(6)
50
-15%
OTHER MISC REVENUES
3,000
5,102
2,572
428
86%
SMALL OVERPAYMENT
66
55
20
46
30%
NSF FEES - PARKS & REC
182
60
90
92
49%
NSF FEES - MUNICIPAL COURT
978
326
490
488
50%
NSF FEES - POLICE
91
-
-
91
0%
NSF FEES -DEVELOPMENT SERVICES DEPT
-
-
90
(90)
0%
FLEX -PLAN SERVICES FORFEITURES
-
-
1,368
(1,368)
0%
334,033
184,397
203,024
131,009
61%
TRANSFERS -IN:
INSURANCE RECOVERIES
-
-
-
-
0%
INTERFUND TRANSFER -IN
-
-
-
-
0%
INTERFUND TRANSFER- In (From 121)
25,086
19,473
12,543
12,543
50%
INTERFUND TRANSFER (From 127)
12,297
-
12,297
-
100%
37,383
19,473
24,840
12,543
66%
TOTAL GENERAL FUND REVENUE
$ 32,882,089
$ 17,064,276
$18,269,525
$ 14,611,064
56%
0
Packet Page 148 of 307
Page 1 of 6
C ITY OF EDMO NDS
EXPENDITURES BY FUND - DETAIL
Title
SALARIES AND WAGES
OVERTIME
HOLIDAY BUY BACK
BENEFIT S
UNIFORMS
SUPPLIES
SMALL EQUIPMENT
PROFESSIONAL SERVICES
COMMUNICATIONS
TRAVEL
ADVERTISING
RENT AL/LEASE
INSURANCE
UTILITIES
REPAIRS & MAINTENANCE
MISCELLANEOUS
INTERGOVERNMENTAL SERVICES
ECA CONTINGENCY RESERVE
EXCISE TAXES
INTERFUND TRANSFER (009,111,112,116)
MACHINERY/EQUIPMENT
GENERAL OBLIGATION BOND PRINCIPAL
CAPITAL LEASES AND INSTALLMENT PURCHASES
OTHER DEBT
INTEREST ON LONG-TERM EXTERNAL DEBT
DEBT ISSUE COSTS
INTERFUND SERVICES
INTERFUND RENTAL
LEOFF-MEDICAL INS. RESERVE(009)
BENEFIT S
IN HOME LTC CLAIMS
PROFESSIONAL SERVICES
MISCELLANEOUS
RISK MANAGEMENT RESERVE FUND (011)
MISCELLANEOUS
HIS TO RIC PRESERVATIO N GIFT FUND (014)
SUPPLIES
PROFESSIONAL SERVICES
ADVERTISING
MISCELLANEOUS
BUILDING MAINTENANCE SUBFUND (016)
SUPPLIES
PROFESSIONAL SERVICES
REPAIRS & MAINTENANENCE
11410N RIai8140ato) ►■a:TiNitem IGI
DRUG INFO RC EMIENT FUND (104)
SUPPLIES
FUEL CONSUMED
SMALL EQUIPMENT
COMMUNICATIONS
REPAIR/MAINT
MISCELLANEOUS
INTERGOVTLSVC
2013 Amended 6/30/2012 6/30/2013 Amount
Budget Expenditures Expenditures Remaining %Spent
$ 12,029,872 $
5,829,290
$ 5,897,277
$ 6,132,595
49%
419,100
198,118
183,590
235,510
44%
193,388
2,526
2,727
190,661
1%
4,094,462
2,053,209
2,018,660
2,075,802
49%
61,110
27,032
22,052
39,058
36%
374,244
151,733
145,529
228,715
39%
117,050
95,693
54,568
62,482
47%
2,032,984
685,413
689,045
1,343,939
34%
204,660
89,260
88,943
115,717
43%
36,742
10,485
11,048
25,694
30%
40,865
15,602
7,641
33,224
19%
834,943
67,770
415,451
419,492
50%
396,193
420,109
397,566
(1,373)
100%
414,600
211,653
194,335
220,265
47%
320,547
138,470
143,985
176,562
45%
279,880
147,348
131,600
148,280
47%
8,099,655
5,797,534
4,168,389
3,931,266
51%
190,000
80,635
-
190,000
0%
5,500
2,585
2,200
3,300
40%
1,325,185
419,926
762,056
563,129
58%
85,000
-
22,735
62,265
27%
946,595
-
-
946,595
0%
64,014
63,380
64,014
0
100%
-
-
478
(478)
0%
185,614
149,706
93,776
91,838
51%
5,000
1,125
-
5,000
0%
201,800
835
-
201,800
0%
48,000
215,130
24,000
24,000
50%
33,007,003
16,874,567
S 15,541,665
17,465,338
47°0
$ 435,000 $
220,155 $
105,775 $
329,225
24%
176,400
70,672
52,455
123,945
30%
8,000
7,186
6,081
1,919
76%
-
250
250
(250)
0%
619,400
298,263 S
164,560
454,840
27%
$ 661,000 $ $ 555,277 $ 105,723 84%
661,000 555,277 105,723 84%
$ 2,000 $ $ $ 2,000 0%
2,000 - 2,000 0%
1,000 - 1,000 0%
10,000 800 9,200 8%
15,000 800 14,200 5%
$ 10,000 $
- $ 919 $
9,081
9%
20,000
1,0()0 8,716
11,284
44%
5,000
783
4,217
16%
-
1,865
(1,865)
0%
170,000
- -
170,000
0%
205,000
1,000 12,283
24,582
6%
$ - $
- $
- $
-
0%
2,000
1,139
2,366
(366)
118%
5,000
-
5,048
(48)
101%
2,233
1,014
1,699
534
76%
800
-
10
790
1%
20,000
-
-
20,000
0%
50,000
9,928
10,061
39,939
20%
80,033
12,081
19,183
60,850
24%
Packet Page 149 of 307
7
Page 2 of 6
C ITY O F EDMO NDS
EXPENDITURES BY FUND - DETAIL
Title
2013 Amended
Budget
6/30/2012
Expenditures
6/30/2013
Expenditures
Amount
Remaining
%Spent
STREETFUND (111)
SALARIES AND WAGES
$
447,655
$
253,765
$
209,704
$ 237,951
47%
OVERTIME
18,400
18,782
8,592
9,808
47%
BENEFITS
197,283
114,305
91,355
105,928
46%
UNIFORMS
6,000
4,414
3,647
2,353
61%
SUPPLIES
240,000
80,372
73,502
166,498
31%
SMALL EQUIPMENT
26,000
11,550
-
26,000
0%
PROFESSIONAL SERVICES
12,700
16,408
4,177
8,523
33%
COMMUNICATIONS
3,500
1,908
1,280
2,220
37%
TRAVEL
1,000
-
210
790
21%
ADVERTISING
350
-
-
350
0%
RENTAL/LEASE
159,134
1,393
78,703
80,431
49%
INSURANCE
87,204
93,305
87,201
3
100%
UTILITIES
267,750
105,268
104,312
163,438
39%
REPAIRS & MAINTENANCE
45,000
4,479
11,331
33,669
25%
MISCELLANEOUS
8,000
5,855
490
7,510
6%
INTERGOVERNMENTAL SERVICES
4,000
511
89
3,911
2%
INTERFUND TRANSFER
28,650
-
558
28,092
2%
GENERAL OBLIGATION BOND PRINCIPAL
3,015
-
-
3,015
0%
INTEREST ON LONG-TERM EXTERNAL DEBT
2,074
3,100
1,037
1,037
50%
INTEREFUND RENTAL
-
95,472
-
-
0%
1,557,715
810,887
676,186
881,529
43%
COMBINED STREETCONST/IMPROVE(112)
PROFESSIONAL SERVICES
$
1,272,100
$
494,142
$
250,540
$ 1,021,560
20%
MISCELLANEOUS
-
-
26,427
(26,427)
0%
INTERFUND TRANSFER OUT (to 112,117)
378,500
41,694
41,498
337,003
11%
LAND
909,400
-
-
909,400
0%
CONST SURFACE CONST PROJECTS
3,502,300
1,700
75,590
3,426,710
2%
INTERGOVERNMENTAL LOANS
72,203
72,201
72,201
2
100%
INTEREST ON INTERGOVERNMENTAL LOANS
4,481
4,840
4,479
2
100%
INTERFUND SERVICES
326,000
68,067
51,589
274,411
16%
6,464,984
682,644
522,325
5,942,659
8%
MUNICIPAL ARTS ACQUIS. FUND (117)
SUPPLIES
$
4,200
$
143
$
78
$ 4,122
2%
SMALL EQUIPMENT
1,000
523
-
1,000
0%
PROFESSIONAL SERVICES
116,700
5,157
6,192
110,508
5%
TRAVEL
50
10
54
(4)
108%
ADVERTISING
4,000
-
5,550
(1,550)
139%
RENTAL/LEASE
550
-
550
0%
REPAIRS & MAINTENANCE
300
-
-
300
0%
MISCELLANEOUS
10,000
2,081
4,807
5,193
48%
INTERFUND TRANSFER
3,000
-
-
3,000
0%
139,800
7,914
16,681
123,119
12%
HO TEL/MO TEL TAX REVENUE FUND (120)
PROFESSIONAL SERVICES
$
14,500
$
4,209
$
4,027
$ 10,473
28%
ADVERTISING
37,500
13,554
9,943
27,557
27%
MISCELLANEOUS
2,500
-
100
2,400
4%
INTERFUND TRANSFERS (to 117, 132)
14,000
2,000
12,000
2,000
86%
68,500
19,763
26,070
42,430
38%
EMPLO YEE PARKING PERMIT FUND (121)
SUPPLIES
$
1,640
$
-
$
874
$ 766
53%
SMALL EQUIPMENT
-
-
555
(555)
0%
INTERFUND TRANSFER (to 001)
25,086
12,543
12,543
12,543
50%
26,726
12,543
13,972
12,754
52%
YOUTH SCHOLARSHIP FUND (122)
MISCELLANEOUS
$
4,000
$
2,884
$
2,131
$ 1,869
53%
4,000
2,884
2,131
1,869
53%
TOURISM PROMOTIONAL FUND/ARTS (123)
PROFESSIONAL SVC
$
10,500
$
33
$
1,697
$ 8,803
16%
ADVERTISING
4,500
3,830
553
3,948
12%
MISCELLANEOUS
4,000
-
-
4,000
0%
$
19,000
$
3,863
2,249
$ 16,751
12%
R1
Packet Page 150 of 307
Page 3 of 6
C ITY OF EDMO NDS
EXPENDITURES BY FUND - DETAIL
Title
REAL ESTATE EXC IS E TAX 2 (12
SUPPLIES
PROFESSIONAL SERVICES
ADVERTISING
UTILITIES
REPAIRS & MAINTENANCE
INTERFUND TRANSFER (to 132)
CONSTRUCTION PROJECTS
INTERFUND SERVICES
REAL ES TATE EXC IS E TAX 1, PARKS AC Q (126)
MISCELLANEOUS
TRANSFER TO FUND 231
LAND
GENERAL OBLIGATION BONDS
INTEREST
GIFTS CATALOG FUND (127)
SUPPLIES
PROFESSIONAL SERVICES
INTERFUND TRANSFER (to 001)
S PEC IAL PRO JEC TS FUND (129)
PROFESSIONAL SERVICES
CONSTRUCTION PROJECTS
INTERFUND SERVICES
CEMETERY MAINTENANCFJIMPROVEMENT(130)
SALARIES AND WAGES
OVERTIME
BENEFIT S
UNIFORMS
SUPPLIES
SUPPLIES PURCHASED FOR INVENTORY/RESALE
PROFESSIONAL SERVICES
COMMUNICATIONS
TRAVEL
ADVERTISING
RENTAL/LEASE
UTILITIES
REPAIRS & MAINTENANCE
MISCELLANEOUS
MACHINERY/EQUIPMENT
INTERFUND RENTAL
PARKS CONSTRUCTION FUND (132)
SUPPLIES
PROFESSIONAL SERVICES
INTERFUND TRANSFER
CONSTRUCTION PROJECTS
INTERFUND SERVICES
PARKS TRUST FUND (136)
INTERFUND TRANSFER
SISTER CITY COMMISSION (138)
SUPPLIES
STUDENT TRIP
MISCELLANEOUS
TRANSPORTATION BENEFIT DISTRICT (139)
PROFESSIONAL SERVICES
INSURANCE
INTERFUND TRANSFER
INTERGOVTL SERVICES
2013 Amended 6/30/2012 6/30/2013 Amount
Budget Expenditures Expenditures Remaining %Spent
$ 29,000 $
23,136 $
29,821
$ (821)
103%
337,000
67,813
13,685
323,315
4%
-
-
148
(148)
0%
-
-
-
-
0%
185,000
1,544
19,622
165,378
11 %
635,500
-
-
635,500
0%
100,000
100,000
0%
-
-
-
-
0%
1,286,500
92,493
63,276
S 1,223,224
5%
$ - $ - $ - $ - 0%
438,910 16,540 26,071 412,839 6%
200,000 - - 200,000 0%
17,550 - - 17,550 0%
12,074 63,737 6,037 6,037 50%
668,534 80,277 32,108 636,426 5%
$ 14,020 $ 1,202 $ 1,458 $ 12,562 10%
6,000 - 6,150 (150) 103%
12,297 - 12,297 - 100%
32,317 1,202 19,905 12,412 62%
$ 31,700 $
1,833 $ 3,794 $
27,906
12%
171,600
- 114,251
57,349
67%
19,500
20,942
(1,442)
107%
222,800
1,833 138,987
83,813
62%
$ 68,605 $
33,815 $
34,492 $
34,113
50%
3,500
1,690
1,303
2,197
37%
33,188
16,122
15,900
17,288
48%
1,000
-
-
1,000
0%
7,000
2,516
464
6,536
7%
20,000
11,692
3,767
16,233
19%
1,000
200
200
800
20%
1,412
582
702
710
50%
500
-
-
500
0%
3,000
869
395
2,606
13%
5,256
-
2,628
2,628
50%
3,800
1,431
-
3,800
0%
500
-
-
500
0%
4,000
1,915
1,404
2,596
35%
-
-
-
-
0%
-
3,630
-
-
0%
152,761
74,462
61,254
91,507
40%
$ - $
72,039 $
- $ -
0%
1,907,500
39,218
5,900 1,901,600
0%
-
-
- -
0%
182,700
188,540
- 182,700
0%
3,000
19,276
1,114 1,886
37%
2,093,200
319,073
7,014 2,086,186
0%
$ - $ 6,930 $ - $ 0%
6,930 - 0%
$ 500 $ $ 144 $ 356 29%
2,600 - 2,600 0%
1,500 1,592 135 1,366 9%
4,600 1,592 278 4,322 6%
$ - $ 1,756 $ (1,756) 0%
5,000 5,000 5,000 - 100%
640,000 267,280 318,721 321,279 50%
- 49,936 - - 0%
645,000 322,216 325,477 319,523 50%
Packet Page 151 of 307
0
Page 4 of 6
Title
LID FUND C O NTRO L (211)
INTERFUND TRANSFER
LIMITED TAX G.O . BOND FUND
2002 BOND INTEREST
2012 LTGO DEBT SERVIC FUND (231)
GENERAL OBLIGATION BOND
INTEREST
DEBT ISSUE COSTS
WATER FUND (421)
SALARIES AND WAGES
OVERTIME
BENEFIT S
UNIFORMS
SUPPLIES
FUEL CONSUMED
WATER PURCHASED FOR RESALE
SUPPLIES PURCHASED FOR INVENTORY/RESALE
SMALL EQUIPMENT
PROFESSIONAL SERVICES
COMMUNICATIONS
TRAVEL
ADVERTISING
RENT AL/LEASE
INSURANCE
UTILITIES
REPAIRS & MAINTENANCE
MISCELLANEOUS
INTERGOVERNMENTAL SERVICES
INTERFUND TAXES
INTERFUND TRANSFER (to 117,414)
MACHINERY/EQUIPMENT
CONSTRUCTION PROJECTS
GENERAL OBLIGATION BONDS
REVENUE BONDS
INTERGOVERNMENTAL LOANS
INTEREST
DEBT ISSUE COSTS
OTHER INTEREST & DEBT SERVICE COSTS
INTERFUND SERVICES
INTERFUND REPAIR
C ITY O F EDMO NDS
EXPENDITURES BY FUND - DETAIL
2013 Amended 6/30/2012 6/30/2013 Amount
Budget Expenditures Expenditures Remaining 'Vo Spent
$ 22,130 $ 106,000 $ - $ 22,130 0%
22,130 106,000 - 22,130 0%
136,786 $ - $ 0%
.� - 1b 1Jv,/Ov .p - df - v70
$ 825,372 $ $ - $ 825,372 0%
184,530 92,264 92,266 50%
- - - 0%
1,009,902 92,264 $ 917,638 0%
$ 756,455
N/A
$ 359,198
$ 397,257
47%
24,180
N/A
9,096
15,084
38%
285,866
N/A
147,861
138,005
52%
6,840
N/A
2,836
4,004
41%
143,505
N/A
39,520
103,985
28%
-
N/A
-
-
0%
1,725,000
N/A
518,387
1,206,613
30%
140,000
N/A
47,121
92,879
34%
10,400
N/A
4,743
5,657
46%
173,136
N/A
128,623
44,513
74%
30,280
N/A
16,896
13,384
56%
3,400
N/A
-
3,400
0%
560
N/A
-
560
0%
91,205
N/A
45,961
45,244
50%
67,699
N/A
67,607
92
100%
28,000
N/A
18,441
9,559
66%
24,160
N/A
1,523
22,637
6%
307,630
N/A
159,268
148,362
52%
30,000
N/A
14,970
15,030
50%
904,893
N/A
412,836
492,057
46%
927,500
N/A
-
927,500
0%
85,000
N/A
-
85,000
0%
2,532,580
N/A
338,418
2,194,162
13%
2,025
N/A
-
2,025
0%
209,471
N/A
-
209,471
0%
45,839
N/A
45,839
0
100%
280,306
N/A
140,928
139,378
50%
16,553
N/A
-
16,553
0%
-
N/A
175
(175)
0%
349,368
N/A
224,990
124,378
64%
-
N/A
48
(48)
0%
9,201,851
2,745,283
6,456,616
30%
*Due to the change in enterprise fund structure from 2012 to 2013, these expenditures are shown as N/A
10
Packet Page 152 of 307
Page 5 of 6
CITY OF EDMO NDS
EXPENDITURES BY FUND - DETAIL
Title
STORM FUND (422)
SALARIES AND WAGES
OVERTIME
BENEFIT S
UNIFORMS
SUPPLIES
SMALL EQUIPMENT
PROFESSIONAL SERVICES
COMMUNICATIONS
TRAVEL
ADVERTISING
RENT AL/LEASE
INSURANCE
UT ILIT ES
REPAIR & MAINTENANCE
MISCELLANEOUS
INTERGOVERNMENTAL SERVICES
INTERFUND TAXESAND OPERATING ASSESSMENT
INTERFUND TRANSFER (to 112, 117)
CONSTRUCTION PROJECTS
GENERAL OBLIGATION BONDS
REVENUE BONDS
INTERGOVERNMENTAL LOANS
INTEREST
OTHER INT EREST & DEBT SERVICE COSTS
INTERFUND PROFESSIONAL SERVICES
SEWER FUND (423)
SALARIES AND WAGES
OVERTIME
BENEFIT S
UNIFORMS
SUPPLIES
FUEL CONSUMED
SUPPLIES PURCHASED FOR INV OR RESALE
SMALL EQUIPMENT
PROFESSIONAL SERVICES
COMMUNICATIONS
TRAVEL
ADVERTISING
RENT AL/LEASE
INSURANCE
UTILITIES
REPAIR & MAINTENANCE
MISCELLANEOUS
INTERGOVERNMENTAL SERVICES
INTERFUND TAXES AND OPERATING ASSESSMENT
INTERFUND TRANSFERS (to 414, 423)
MACHINERY/EQUIPMENT
CONSTRUCTION PROJECTS
GENERAL OBLIGATION BONDS
REVENUE BONDS
INTERGOVERNMENTAL LOANS
INTEREST
DEBT ISSUE COSTS
OTHER INT EREST & DEBT SERVICE COSTS
INTERFUND PROFESSIONAL SERVICES
2013 Amended 6/30/2012 6/30/2013 Amount
Budget Expenditures Expenditures Remaining %, Spent
$ 568,591
N/A
$ 274,175
$ 294,416
48%
6,000
N/A
6,036
(36)
101%
232,141
N/A
111,812
120,329
48%
6,540
N/A
4,540
2,000
69%
50,000
N/A
21,902
28,098
44%
4,400
N/A
164
4,236
4%
599,190
N/A
334,570
264,620
56%
3,480
N/A
790
2,690
23%
4,300
N/A
864
3,436
20%
500
N/A
-
500
0%
217,412
N/A
108,799
108,613
50%
8,418
N/A
8,407
11
100%
10,000
N/A
4,190
5,810
42%
11,860
N/A
5,962
5,898
50%
106,100
N/A
47,663
58,437
45%
45,000
N/A
21,111
23,889
47%
291,600
N/A
143,230
148,370
49%
237,766
N/A
-
237,766
0%
1,458,400
N/A
-
1,458,400
0%
101,469
N/A
-
101,469
0%
82,906
N/A
-
82,906
0%
32,063
N/A
32,063
1
100%
187,245
N/A
94,584
92,661
51%
-
N/A
83
(83)
0%
300,391
N/A
267,362
33,029
89%
4,565,772
1,488,307
3,077,465
33%
$ 1,653,859
N/A
$ 768,497
$ 885,362
46%
73,000
N/A
50,565
22,435
69%
677,979
N/A
316,994
360,985
47%
11,190
N/A
6,906
4,284
62%
482,505
N/A
107,156
375,349
22%
90,000
N/A
82,332
7,668
91%
3,000
N/A
-
3,000
0%
16,400
N/A
9,348
7,052
57%
1,124,996
N/A
640,635
484,361
57%
40,280
N/A
17,547
22,733
44%
7,400
N/A
-
7,400
0%
2,500
N/A
-
2,500
0%
133,736
N/A
66,185
67,551
49%
157,117
N/A
156,092
1,025
99%
931,200
N/A
506,751
424,449
54%
90,000
N/A
63,156
26,844
70%
211,100
N/A
100,856
110,244
48%
290,000
N/A
48,339
241,661
17%
470,000
N/A
233,692
236,308
50%
1,125,280
N/A
-
1,125,280
0%
141,000
N/A
-
141,000
0%
9,137,750
N/A
2,049,106
7,088,644
22%
189,978
N/A
-
189,978
0%
222,625
N/A
-
222,625
0%
138,939
N/A
143,620
(4,681)
103%
131,045
N/A
69,705
61,340
53%
16,551
N/A
-
16,551
0%
-
N/A
41
(41)
0%
598,589
N/A
285,762
312,827
48%
18,168,019
5,723,283
12,444,736
32%
*Due to the change in enterprise fund structure from 2012 to 2013, these expenditures are shown as N/A
11
Packet Page 153 of 307
Page 6 of 6
CITY OF EDMO NDS
EXPENDITURES BY FUND - DETAIL
Title
2013 Amended
Budget
6/30/2012
Expenditures
6/30/2013
Expenditures
Amount
Remaining
%Spent
EQUIPMENT RENTAL FUND (511)
SALARIES AND WAGES
$ 228,064
$ 106,818
$ 80,235
$ 147,829
35%
OVERTIME
1,000
91
886
114
89%
BENEFITS
100,397
51,378
37,045
63,352
37%
UNIFORMS
1,000
441
407
593
41%
SUPPLIES
76,000
36,392
39,516
36,484
52%
FUEL CONSUMED
1,000
674
-
1,000
0%
SUPPLIES PURCHASED FOR INVENTORY/RESALE
321,800
157,216
100,222
221,578
31%
SMALL EQUIPMENT
8,000
4,778
2,993
5,007
37%
PROFESSIONAL SERVICES
1,000
322
1,155
(155)
115%
COMMUNICATIONS
3,000
700
564
2,436
19%
RENTAL/LEASE
9,996
644
4,645
5,351
46%
INSURANCE
34,083
32,530
34,153
(70)
100%
UTILITIES
14,000
6,576
5,914
8,086
42%
REPAIRS& MAINTENANCE
60,000
15,290
24,670
35,330
41%
MISCELLANEOUS
6,000
3,926
3,965
2,035
66%
INTERGOVERNMENTAL SERVICES
2,500
682
119
2,381
5%
MACHINERY/EQUIPMENT
217,532
86,069
46,927
170,605
22%
INTERFUND SERVICES
10,000
5,178
-
10,000
0%
1,095,372
509,705
S 383,414
711,958
35%
NIREMIN'S PENSION FUND (617)
BENEFITS
$ 63,000
$ 29,215
$ 15,378
$ 47,622
24%
PENSION AND DISABILITY PAYMENTS
43,790
22,604
36,245
7,545
83%
PROF SERVICES
2,000
1,065
1,169
831
58%
$ 108,790
52,884
S 52,793
55,997
49%
TOTAL EXPENDITURE ALL FUNDS
82,145,709
20,431,862
28,687,027
53,276,395
35%
12
Packet Page 154 of 307
CITY OF FDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY
Title
2013 Amended
Budget
6/30/2012
Expenditures
6/30/2013
Expenditures
Amount
Remaining
%Spent
CITY COUNCIL
$ 273,623 $
128,336 $
129,323
$ 144,300
47%
OFFICE OF MAYOR
238,374
113,618
117,240
121,134
49%
HUMAN RESOURCES
287,190
114,330
125,617
161,573
44%
MUNICIPAL COURT
729,506
365,837
349,491
380,015
48%
CITY CLERK
586,831
246,012
255,790
331,041
44%
ADMINISTRATIVE SERVICES
1,492,018
685,600
722,290
769,728
48%
CITYATTORNEY
499,200
234,108
245,534
253,666
49%
NON -DEPARTMENTAL
11,467,569
5,348,836
5,464,269
6,003,300
48%
POLICE SERVICES
8,931,185
4,149,872
4,227,018
4,704,167
47%
COMMUNITY SERVICES
373,314
212,325
168,121
205,193
45%
DEVELOPMENT SERVICES
1,642,542
774,015
775,062
867,480
47%
PARKS& RECREATION
3,422,517
1,503,266
1,473,023
1,949,494
43%
PUBLIC WORKS
1,718,975
795,755
849,800
869,175
49%
FACILITIES MAINTENANCE
1,344,159
646,963
639,087
705,072
48%
$ 33,007,003 $
15,318,873 $
15,541,665
$ 17,465,338
47%
CITY OF EDMO NDS
EXPENDITURES - UTILITY- BY FUND IN SUMMARY
Title
2013 Amended
Budget
6/30/2012
Expenditures
6/30/2013
Expenditures
Amount
Remaining
%Spent
WATER UTILITYFUND
$ 9,201,851
N/A $
2,745,283
$ 6,456,568
30%
STORM UTILITY FUND
4,565,772
N/A
1,488,307
3,077,465
33%
SEWER/WWTP UTILITY FUND
18,168,019
N/A
5,723,283
12,444,736
32%
$ 31,935,642
$
9,956,874
$ 21,978,768
31%
*Due to the change in enterprise fund structure from 2012 to 2013, these expenditures are shown as N/A
13
Packet Page 155 of 307
Page 1 of 4
CITY OF EDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
Title
2013 Amended
Budget
6/30/2012
Expenditures
6/30/2013
Expenditures
Amount
Remaining
%Spent
C ITY C O UNC IL
SALARIES
$
114,618
$
53,379
$
58,864
$
55,754
51%
OVERTIME
2,000
3,140
289
1,711
14%
BENEFITS
68,165
36,174
34,676
33,489
51%
SUPPLIES
1,000
349
88
912
9%
PROFESSIONAL SVC
53,082
26,541
27,718
25,364
52%
COMMUNICATIONS
3,000
1,318
1,301
1,699
43%
TRAVEL
2,500
879
436
2,064
17%
RENTAL/LEASE
490
245
217
273
44%
REPAIRS/MAINT
1,500
-
55
1,445
4%
MISCELLANEOUS
27,268
6,310
5,681
21,587
21%
$
273,623
$
128,335
$
129,323
$
144,300
47%
OFFICEOFMAYOR
SALARIES
$
183,722
$
88,855
$
92,993
$
90,729
51%
OVERTIME
-
-
-
-
0%
BENEFITS
41,852
20,675
20,916
20,936
50%
SUPPLIES
2,000
388
927
1,073
46%
PROFESSIONAL SVC
1,500
-
29
1,471
2%
COMMUNICATION
1,400
567
425
975
30%
TRAVEL
2,000
295
469
1,531
23%
RENTAL/LEASE
2,400
1,327
1,017
1,383
42%
REPAIR/MAINT
500
-
-
500
0%
MISCELLANEOUS
3,000
1,510
465
2,536
15%
$
238,374
$
113,617
$
117,240
$
121,134
49%
HUMAN RESOURCES
SALARIES
$
169,000
$
43,664
$
80,500
$
88,500
48%
OVERTIME
-
-
-
-
0%
BENEFITS
61,680
16,400
24,110
37,570
39%
SUPPLIES
2,000
1,366
1,610
390
81%
SMALL EQUIPMENT
100
-
-
100
0%
PROFESSIONAL SVC
32,000
43,607
9,459
22,541
30%
COMMUNICATIONS
500
183
226
274
45%
TRAVEL
500
-
572
(72)
114%
ADVERTISING
5,000
683
1,567
3,433
31%
RENTAL/LEASE
2,000
1,252
1,017
983
51%
REPAIR/MAINT
6,000
4,820
5,349
651
89%
MISCELLANEOUS
8,410
2,355
1,207
7,203
14%
$
287,190
$
114,330
$
125,617
$
161,573
44%
MUNIC IPAL C O URT
SALARIES
$
464,471
$
233,187
$
226,713
$
237,758
49%
OVERTIME
100
439
-
100
0%
BENEFITS
168,526
86,686
74,586
93,940
44%
SUPPLIES
9,159
5,151
4,419
4,740
48%
SMALL EQUIPMENT
2,000
-
1,003
997
50%
PROFESSIONAL SERVICES
60,500
26,575
34,005
26,495
56%
COMMUNICATIONS
2,600
1,056
945
1,655
36%
TRAVEL
1,250
970
1,652
(402)
132%
RENTAL/LEASE
650
308
432
218
67%
REPAIR/MAINT
1,000
795
409
591
41%
MISCELLANEOUS
19,250
10,578
5,327
13,923
28%
INTERGOVTL SVC
-
92
-
-
0%
$
729,506
$
365,837
$
349,491
$
380,015
48%
14
Packet Page 156 of 307
Page 2 of 4
CITY OF EDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
Title
2013 Amended
Budget
6/30/2012
Expenditures
6/30/2013
Expenditures
Amount
Remaining
%Spent
CITY CLERK
SALARIES AND WAGES
$ 305,572
$ 142,876
$ 151,469 $
154,103
50%
BENEFITS
92,771
44,953
46,072
46,699
50%
SUPPLIES
13,760
5,188
3,201
10,559
23%
PROFESSIONAL SERVICES
84,751
7,239
10,137
74,614
12%
COMMUNICATIONS
50,000
19,809
27,108
22,892
54%
TRAVEL
250
-
36
214
15%
ADVERTISING
3,690
11,080
2,029
1,661
55%
RENTAL/LEASE
25,000
8,218
8,017
16,983
32%
REPAIRS & MAINTENANCE
8,037
4,862
5,294
2,743
66%
MISCELLANEOUS
3,000
1,788
2,426
574
81%
$ 586,831
$ 246,013
$ 255,790 $
331,041
44%
ADMINISTRATIVE SERVICES
SALARIES
$
618,370
$
354,550
$
326,643
$
291,727
53%
OVERTIME
8,000
4,900
5,582
2,418
70%
BENEFITS
220,100
110,050
101,304
118,796
46%
SUPPLIES
35,700
22,141
9,878
25,822
28%
SMALL EQUIPMENT
87,500
54,618
46,800
40,700
53%
PROFESSIONAL SERVICES
186,350
21,088
93,608
92,742
50%
COMMUNICATIONS
58,960
30,577
25,605
33,355
43%
TRAVEL
3,300
1,052
279
3,021
8%
RENTAL/LEASE
8,988
2,853
4,354
4,634
48%
REPAIR/MA1NT
171,750
74,639
75,142
96,608
44%
MISCELLANEOUS
8,000
9,132
10,362
(2,362)
130%
MACHINERY/EQUIPMENT
85,000
-
22,735
62,265
27%
$
1,492,018
$
685,600
$
722,290
$
769,728
48%
CITY ATTORNEY
PROFESSIONAL SVC
$
499,200
$
233,908
$
245,534
$
253,666
49%
MISC PROSECUTOR
-
200
-
-
0%
$
499,200
$
234,108
$
245,534
$
253,666
49%
NON -DEPARTMENTAL
SALARIES
$
136,000
$
-
$
-
$
136,000
0%
BENEFITS -UNEMPLOYMENT
40,000
23,142
12,434
27,566
31%
PROFESSIONAL SVC
380,000
110,769
103,486
276,514
27%
COMMUNICATIONS
-
3
-
-
0%
RENTAL/LEASE
3,600
3,600
3,600
100%
INSURANCE
396,193
420,109
397,566
(1,373)
100%
MISCELLANEOUS
55,156
40,023
40,165
14,991
73%
INTERGOVT SVC
7,532,912
4,033,832
3,984,494
3,548,418
53%
ECA LOAN PAYMENT
190,000
80,635
-
190,000
0%
EXCISE TAXES
5,500
2,585
2,200
3,300
40%
INTERFUND TRANSFERS
1,325,185
419,926
762,056
563,129
58%
GENERAL OBLIGATION BOND
946,595
-
-
946,595
0%
INSTALLMENT PURCHASES
64,014
63,380
64,014
0
100%
OTHER DEBT
-
-
-
-
0%
INTEREST ON LONG-TERM DEBT
185,614
149,706
93,776
91,838
51%
DEBT ISSUANCE COSTS
5,000
1,125
-
5,000
0%
FISCAL AGENT FEES
-
-
478
(478)
0%
INTERFUND SERVICES
201,800
-
-
201,800
0%
$
11,467,569
$
5,348,835
$
5,464,269
$
6,003,300
48%
15
Packet Page 157 of 307
Page 3 of 4
C TTY OF EDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
Title
PO LIC E S ERVIC ES
SALARIES
OVERTIME
HOLIDAY BUYBACK
BENEFIT S
UNIFORMS
SUPPLIES
SMALL EQUIPMENT
PROFESSIONAL SVC
COMMUNICATIONS
TRAVEL
ADVERTISING
RENTAL/LEASE
REPAIR/MAINT
MISCELLANEOUS
INTERGOVTL SVC
INTERFUND RENTAL
INTERFUND REPAIRS
COMMUNITY SERVICES ADMIN
SALARIES
BENEFITS
SUPPLIES
SMALL EQUIPMENT
PROFESSIONAL SVC
COMMUNICATIONS
TRAVEL
ADVERTISING
RENT AL/LEASE
REPAIR/MAINT
MISCELLANEOUS
DEVELO PMENT SERVIC ES/PLANNING
SALARIES
OVERTIME
BENEFIT S
UNIFORMS
SUPPLIES
MINOR EQUIPMENT
PROFESSIONAL SVC
COMMUNICATIONS
TRAVEL
ADVERTISING
RENT AL/LEASE
REPAIRS & MAINTENANCE
MISCELLANEOUS
ENGINEERING
SALARIES
OVERTIME
BENEFIT S
UNIFORMS
SUPPLIES
MINOR EQUIPMENT
PROFESSIONAL SVC
COMMUNICATIONS
TRAVEL
ADVERTISING
RENT AL/LEASE
REPAIR/MAINT
MISCELLANEOUS
2013 Amended 6/30/2012 6/30/2013 Amount
Budget Expenditures Expenditures Remaining %Scent
$ 5,169,010 $
2,561,535 $
2,559,628 $
2,609,382
50%
400,000
181,429
173,238
226,762
43%
193,388
2,526
2,727
190,661
1%
1,728,703
891,075
894,210
834,493
52%
52,410
24,230
18,999
33,411
36%
94,100
26,429
33,974
60,126
36%
14,300
3,621
2,639
11,661
18%
95,200
47,201
35,371
59,829
37%
33,592
12,414
10,368
23,224
31%
16,300
6,526
6,640
9,660
41%
375
66
36
339
10%
538,344
7,747
267,833
270,511
50%
16,115
3,182
4,216
11,899
26%
35,300
17,761
14,243
21,057
40%
496,048
202,916
178,896
317,152
36%
48,000
160,380
24,000
24,000
50%
-
835
-
-
0%
$ 8,931,185 $
4,149,873 $
4,227,018 $
4,704,167
47%
$ 213,304 $
104,616 $
106,834 $
106,470
50%
62,052
31,073
31,249
30,803
50%
1,500
1,347
338
1,162
23%
800
-
-
800
0%
60,804
70,766
25,465
35,339
42%
1,490
414
766
724
51%
2,000
-
17
1,983
1%
24,500
727
120
24,380
0%
2,364
1,571
1,197
1,167
51%
500
-
-
500
0%
4,000
1,810
2,135
1,866
53%
$ 373,314 $
212,324 $
168,121 $
205,193
45%
$ 1,032,549 $
517,847 $
538,115 $
494,434
52%
1,300
2,128
25
1,275
2%
358,465
185,003
177,676
180,789
50%
-
-
-
-
0%
13,000
5,681
5,139
7,861
40%
1,100
231
-
1,100
0%
169,100
32,860
22,880
146,220
14%
4,000
2,745
2,254
1,746
56%
1,600
93
45
1,555
3%
3,000
1,173
1,996
1,004
67%
32,828
14,416
16,337
16,491
50%
500
606
-
500
0%
25,100
11,231
10,595
14,505
42%
$ 1,642,542 $
774,014 $
775,062 $
867,480
47%
$ 1,007,140 $
469,858 $
492,623 $
514,517
49%
5,000
454
996
4,004
20%
342,150
165,721
177,372
164,778
52%
360
-
-
360
0%
-
-
-
-
0%
2,000
2,398
1,093
907
55%
5,000
2,596
840
4,160
17%
6,700
2,669
2,617
4,083
39%
600
210
10
590
2%
-
-
264
(264)
0%
13,408
3,372
6,702
6,706
50%
1,800
895
38
1,762
2%
10,300
4,492
5,073
5,227
49%
$ 1,394,458 $
652,665 $
687,628 $
706,830
49%
Packet Page 158 of 307
16
Page 4 of 4
C ITY O F EDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
Title
PARKS & REC REATIO N
SALARIES
OVERTIME
BENEFIT S
UNIFORMS
SUPPLIES
MINOR EQUIPMENT
PROFESSIONAL SVC
COMMUNICATIONS
TRAVEL
ADVERTISING
RENT AL/LEASE
PUBLIC UTILITY
REPAIR/MAINT
MISCELLANEOUS
INTERGOVTLSVC
PUBLIC WORKS
SALARIES
OVERTIME
BENEFIT S
SUPPLIES
PROFESSIONAL SERVICES
COMMUNICATIONS
TRAVEL
RENT AL/LEASE
PUBLIC UTILITY
REPAIR/MAINT
MISCELLANEOUS
FACILITIES MAINTENANCE
SALARIES
OVERTIME
BENEFIT S
UNIFORMS
SUPPLIES
FUEL CONSUMED
MINOR EQUIPMENT
COMMUNICATIONS
RENT AL/LEASE
PUBLIC UTILITY
REPAIR/MAINT
MISCELLANEOUS
TOTAL GENERAL FUND EXPENDITURES
2013 Amended 6/30/2012 6/30/2013 Amount
Budget Expenditures Expenditures Remaining %Scent
$ 1,769,631 $
850,516 $
828,835 $
940,796
47%
-
4,694
3,356
(3,356)
0%
584,326
287,059
278,434
305,892
48%
5,340
1,692
2,233
3,107
42%
131,925
49,527
52,683
79,242
40%
3,250
33,568
1,820
1,430
56%
405,297
62,238
80,489
324,808
20%
28,218
10,366
10,424
17,794
37%
5,942
424
891
5,051
15%
4,300
1,873
1,628
2,672
38%
149,152
63,807
79,982
69,170
54%
135,000
72,107
68,221
66,779
51%
51,845
22,675
26,546
25,299
51%
77,596
37,721
32,482
45,114
42%
70,695
5,000
5,000
65,695
7%
$ 3,422,517 $
1,503,267 $
1,473,023 $
1,949,494
43%
$ 225,381 $
104,641 $
122,334 $
103,047
54%
200
-
-
200
0%
76,157
32,084
32,953
43,204
43%
5,100
2,592
2,553
2,547
50%
200
23
25
175
12%
1,200
585
791
409
66%
500
-
-
500
0%
10,779
1,473
2,185
8,594
20%
2,600
1,169
1,103
1,497
42%
1,000
-
-
1,000
0%
1,400
522
229
1,171
16%
$ 324,517 $
143,089 $
162,172 $
162,345
50%
$ 621,104 $
303,768 $
311,727 $
309,377
50%
2,500
936
105
2,395
4%
249,515
123,113
112,670
136,845
45%
3,000
1,110
820
2,180
27%
65,000
31,574
30,719
34,281
47%
-
-
-
-
0%
6,000
1,257
1,213
4,787
20%
13,000
6,587
6,112
6,888
47%
44,940
12,330
22,560
22,380
50%
277,000
138,378
125,011
151,989
45%
60,000
25,996
26,937
33,063
45%
2,100
1,915
1,214
886
58%
$ 1,344,159 $
646,964 $
639,087 $
705,072
48%
$ 33,007,003 $ 15,318,871 $ 15,541,665 $ 17,465,338 47%
Packet Page 159 of 307
17
City of Edmonds, WA
Monthly Revenue Summary -General Fund
2013
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January
$ 1,216,880 $
1,216,880
$ 1,818,957
49.48%
February
3,003,955
1,787,075
3,696,503
23.05%
30000000
March
5,073,436
2,069,480
5,680,288
11.96%
24000000
April
7,694,483
2,621,047
9,354,134
21.57%
May
15,067,191
7,372,709
16,512,344
9.59%
18000000
June
16,717,578
1,650,387
18,269,525
9.28%
July
18,644,184
1,926,606
12000000
August
20,255,129
1,610,945
6000000
September
21,832,160
1,577,031
General Fund
October 24,512,598 2,680,438 0
November 31,225,742 6,713,144 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
December 32,882,089 1,656,347 --*--Current Year Budget—iw—PriorYeaz
City of Edmonds, WA
Monthly Revenue Summary -Real Estate Excise Tax
2013
Real Estate Excise Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
55,653 $
55,653 $
69,441
24.77%
February
88,310
32,657
115,535
30.83%
March
129,657
41,347
257,285
98.43%
April
187,545
57,887
311,272
65.97%
May
241,350
53,805
353,545
46.49%
June
303,047
61,697
444,366
46.63%
July
363,652
60,605
August
430,206
66,554
September
492,808
62,602
October
555,912
63,105
November
604,828
48,916
December
650,000
45,172
Real Estate Excise Tax
1000000
800000
600000
400000
200000
0 ,
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year Budget —dr-- Prior Year
Packet Page 160 of 307
18
City of Edmonds, WA
Monthly Revenue Summary -Sales and Use Tax
2013
Sales and Use Tax
Cumulative
Monthly
YTD
Variance
Sales and Use Tax
Budget Forecast Budget Forecast
Actuals
% 6000000
January
$ 390,013 $
390,013
$ 406,956
4.34% 5000000
February
884,364
494,351
894,736
1.17%
4000000
March
1,235,989
351,625
1,265,893
2.42%
April
1,600,252
364,263
1,641,662
2.59% 3000000
May
2,031,316
431,064
2,155,612
6.12%
June
2,414,769
383,453
2,570,795
6.46% 2000000
July
2,801,571
386,802
'
1000000
August
3,255,906
454,335
September
3,657,629
401,723
0
October
4,069,329
411,700
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
November
4,525,665
456,336
December
4,913,150
387,485
Current Year Budget-*--PriorYear
City of Edmonds, WA
Monthly
Revenue Summary -Gas Utility Tax
2013
Gas Utility Tax
Cumulative
Monthly
YTD
Variance
Gas Utility Tax
Budget Forecast Budget
Forecast
Actuals
%
900000
January
$ 112,509 $
112,509
$ 94,836
-15.71% 800000
February
230,573
118,064
220,665
-4.30% 700000
March
338,041
107,468
303,170
-10.32% 600000
April
428,064
90,023
369,694
-13.64%
500000
May
504,039
75,974
437,820
-13.14%
400000
June
561,033
56,994
473,725
-15.56%
July
602,742
41,709
300000
August
632,326
29,584
200000
September
659,759
27,432
100000
October
688,968
29,210
0
November
738,628
49,660
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
December
811,174
72,546
---*--Current Year Budget-dr--PriorYear
19
Packet Page 161 of 307
City of Edmonds, WA
Monthly Revenue Summary -Telephone Utility Tax
2013
Telephone Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
February
March
April
May
June
July
August
September
October
November
December
95,577 $
229,350
376,493
479,057
608,761
713,226
853,959
989,418
1,092,061
1,256,775
1,349,920
1,529,498
Telephone Utility Tax
1600000
95,577 $
134,596
40.82%
1400000
133,773
252,444
10.07%
1200000
147,142
366,495
-2.66%
102,564
484,087
1.05%
1000000
129,705
598,247
-1.73%
800000
104,465
712,861
-0.05%
600000
140,733
400000
135,459
102,643
200000
164,714
0
93,146
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
179,578
--4-- Current Year Budget -vr- Prior Year
City of Edmonds, WA
Monthly Revenue Summary -Electric Utility Tax
2013
Dectric Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
151,925 $
151,925 $
153,240
February
320,049
168,124
326,077
March
474,600
154,551
487,478
April
631,769
157,169
641,845
May
769,731
137,963
787,005
June
882,641
112,909
897,904
July
989,535
106,895
August
1,081,971
92,436
September
1,180,465
98,494
October
1,265,812
85,346
November
1,372,881
107,070
December
1,475,638
102,757
Electric Utility Tax
1600000
0.87% 1400000
1.88%
2.71% 1200000
1.59% 1000000
2.24% 800000
1.73%
600000
400000
200000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year Budget t Prior Year
Packet Page 162 of 307
20
INVESTMENT PORTFOLIO SUMMARY
City of Edmonds
Investment Portfolio Summary
As of June 30, 2013
Agency/Issuer Investment Ty
Washington State Local Investment Pool
Government Investment Pool
Opus Bank Certificate of
Deposit
FHLMC Bonds
FHLMC Bonds
FFCB Bonds
TOTAL
Investment Mix
State Investment Pool
Certificate of Deposit
Bonds
(a) To maturityor call date, whichever occurs first.
(a)
Term Purchase Purchase Maturity/Call ** Yield to Weighted
months) Date Price Date Maturity Average
Various $16,579,586 Various 0.12% 0.102%
24
9/17/2012
500,000
9/17/2014
0.60%
0.015%
60
12/28/2012
1,000,000
9/28/2013 **
0.90%
0.045%
54
12/27/2012
1,000,000
9/27/2013 **
0.75%
0.037%
45
12/19/2012
1,000,000
7/16/2013 **
0.54%
0.027%
% of Total Summary
82.6% Current 6-month treasury rate
2.5% Current State Pool rate
14.9% Blended Edmonds rate
100.0%
0.23% 0.226%
0.09%
0.12%
0.23%
Packet Page 163 of 307
21
AM-6035
City Council Meeting
Meeting Date: 08/20/2013
Time: Consent
Submitted For: Mike De Lilla
3. E.
Department: Engineering
Committee: Parks, Planning, Public Works
Submitted By: Megan Luttrell
Type: Action
Information
Subiect Title
Report on bids opened July 30, 2013 for the 224th St. Waterline Replacement Project and award of
contract to Earthwork Enterprises, Inc. in the amount of $79,114.13.
Recommendation
Accept bid and award project to Earthwork Enterprises, Inc.
Previous Council Action
On July 16, 2013 Council authorized Staff to call for bids for the 224th St. Waterline Replacement
Project.
On August 13, 2013, the Planning, Parks and Public Works Committee reviewed this item and
recommended it be placed on the consent agenda for approval.
Narrative
On July 30, 2013, the City received seven (7) bids for the 224th St. Waterline Replacement Project. The
bids ranged from a low of $79,114.13 to a high of $152,097.31 including sales tax. The bid tabulation
summary is attached as Exhibit 1. Earthwork Enterprises, Inc. submitted the low responsive bid in the
amount of $79,114.13, including sales tax. The engineer's estimate was $127,241.74. A review of the
low bidder's record is in progress; so far all responses are positive.
The project will replace, at 224th St SW, approximately 300 linear feet of waterline piping with
associated meter, fire hydrant. The project costs are being funded by the 421 Water Fund and the General
Funds available for fire protection costs that are part of the 2013 Waterline Replacement Program.
The total 2013 budget required to fund this project is approximately $140,814.13 and is broken down as
follows:
Engineering/Design Cost (Year to Date)
$10,000.0
Engineering & Construction Management
$23,700.0
Contract Award
$79,114.13
Management Reserve
$28,000.0
Total
$140,814.13
Packet Page 164 of 307
Funds Available in 421 Water Fund for 2013 Waterline Replacement Projects
2013 Funds Available
Fire Protection (General Funds Transfer) $101,166
421 funds available for water Projects in 2013 $2,092,980
421 funds already earmarked to water projects (YTD)
76th Ave Waterline Replacement (Includes additional $100,000) ($275,000)
2013 Waterline Replacement Project ($1,637,749)
Total funds available $281,397
Attachments
Exhibit 1 - Bid Tab
Exhibit 2 - 224th Waterline Project May
Form Review
Inbox
Reviewed By
Date
Engineering
Robert English
08/15/2013 11:04 AM
Public Works
Phil Williams
08/15/2013 02:15 PM
City Clerk
Sandy Chase
08/15/2013 02:21 PM
Mayor
Dave Earling
08/15/2013 02:29 PM
Finalize for Agenda
Sandy Chase
08/15/2013 02:30 PM
Form Started By: Megan Luttrell
Started On: 08/14/2013 02:14 PM
Final Approval Date: 08/15/2013
Packet Page 165 of 307
City of Edmonds
224th Water Main Replacement
Bid Tab
30-Jul-13
En ineers Estimate
Earthwork Enterprises
Bonner Bros
Laser Underground
Interwest
B& B Utilities
Kamins
Const
Nor Tec Const
Item/Descri tion
Unit
Quantity
Unit Cost
Total Cost
Unit Cost
Total Cost
Unit Cost
Total Cost
Unit Cost
Total Cost
Unit Cost
Total Cost
Unit Cost
Total Cost
Unit Cost
Total Cost
Unit Cost
Total Cost
1
IMobilization
LS
1
$ 10,427.50
$ 10,427.50
$5,000.00
$ 5,000.00
$ 5,000.00
$ 5,000.00
$ 10,000.00
$ 10,000.00
$ 11,000.00
$ 11,000.00
$ 11,500.00
$ 11,500.00
$ 22,788.00
$ 22,788.00
$ 13,000.00
$ 13,000.00
2
12" Ductile Iron Water Main
LF
296
$ 110.00
$ 32,560.00
$100.00
$ 29,600.00
$ 170.00
$ 50,320.00
$ 150.00
$ 44,400.00
$ 162.00
$ 47,952.00
$ 145.00
$ 42,920.00
$ 91.54
$ 27,095.84
$ 174.00
$ 51,504.00
3
12" 90* Bend MJ
EA
1
$
$400.00
$ 400.00
$ 400.00
$ 400.00
$ 600.00
$ 600.00
$ 800.00
$ 800.00
$ 375.00
$ 375.00
$ 586.80
$ 586.80
$ 600.00
$ 600.00
4
Cap/Plug, 12-inch, MJ
EA
8
$
$150.00
$ 1,200.00
$ 120.00
$ 960.00
$ 200.00
$ 1,600.00
$ 500.00
$ 4,000.00
$ 250.00
$ 2,000.00
$ 238.80
$ 1,910.40
$ 250.00
$ 2,000.00
5
12" x 6" Tee FLxFL
EA
1
$
$500.00
$ 500.00
$ 500.00
$ 500.00
$ 700.00
$ 700.00
$ 900.00
$ 900.00
$ 600.00
$ 600.00
$ 706.80
$ 706.80
$ 600.00
$ 600.00
6
12" Coupling Adapter FLxMJ
EA
1
$
$310.00
$ 310.00
$ 300.00
$ 300.00
$ 500.00
$ 500.00
$ 675.00
$ 675.00
$ 300.00
$ 300.00
$ 460.80
$ 460.80
$ 400.00
$ 400.00
7
12" 45* Bend MJ
EA
1
$
$250.00
$ 250.00
$ 400.00
$ 400.00
$ 300.00
$ 300.00
$ 650.00
$ 650.00
$ 300.00
$ 300.00
$ 544.80
$ 544.80
$ 360.00
$ 360.00
8
12" 22.5* Bend PExMJ
EA
1
$
$200.00
$ 200.00
$ 400.00
$ 400.00
$ 300.00
$ 300.00
$ 650.00
$ 650.00
$ 250.00
$ 250.00
$ 340.80
$ 340.80
$ 330.00
$ 330.00
9
12" x 6" Tee MJxFL
EA
1
$
$450.00
$ 450.00
$ 500.00
$ 500.00
$ 800.00
$ 800.00
$ 850.00
$ 850.00
$ 500.00
$ 500.00
$ 646.80
$ 646.80
$ 600.00
$ 600.00
10
12" Gate Valve FLxMJ
EA
1
$ 1,800.00
$ 1,800.00
$1,800.00
$ 1,800.00
$ 1,500.00
$ 1,500.00
$ 2,000.00
$ 2,000.00
$ 2,200.00
$ 2,200.00
$ 1,850.00
$ 1,850.00
$ 2,080.80
$ 2,080.80
$ 2,000.00
$ 2,000.00
11
1-Inch Service Line Replacement
EA
1
$ 1,500.00
$ 1,500.00
$1,000.00
$ 1,000.00
$ 1,500.00
$ 1,500.00
$ 3,000.00
$ 3,000.00
$ 1,800.00
$ 1,800.00
$ 2,800.00
$ 2,800.00
$ 2,238.00
$ 2,238.00
$ 1,800.00
$ 1,800.00
12
6" Ductile Iron Water Main
LF
37
$ 100.00
$ 3,700.00
$100.00
$ 3,700.00
$ 50.00
$ 1,850.00
$ 120.00
$ 4,440.00
$ 65.00
$ 2,405.00
$ 50.00
$ 1,850.00
$ 64.18
$ 2,374.66
$ 100.00
$ 3,700.00
13
6" RSGV FLxMJ
EA
1
$
$1,000.00
$ 1,000.00
$ 700.00
$ 700.00
$ 1,000.00
$ 1,000.00
$ 1,350.00
$ 1,350.00
$ 700.00
$ 700.00
$ 820.80
$ 820.80
$ 1,000.00
$ 1,000.00
14
Fire Hydrants
EA
1
$ 1,200.00
$ 1,200.00
$5,000.00
$ 5,000.00
$ 5,000.00
$ 5,000.00
$ 6,000.00
$ 6,000.00
$ 6,500.00
$ 6,500.00
$ 5,500.00
$ 5,500.00
$ 4,602.00
$ 4,602.00
$ 4,000.00
$ 4,000.00
15
Connection to Existing System
EA
3
$ 2,500.00
$ 7,500.00
$2,500.00
$ 7,500.00
$ 3,000.00
$ 9,000.00
$ 3,000.00
$ 9,000.00
$ 3,000.00
$ 9,000.00
$ 6,000.00
$ 18,000.00
$ 7,494.00
$ 22,482.00
$ 2,800.00
$ 8,400.00
16
Trench Excavation Safety
LS
1
$ 5,000.00
$ 5,000.00
$1,000.00
$ 1,000.00
$ 500.00
$ 500.00
$ 500.00
$ 500.00
$ 2,500.00
$ 2,500.00
$ 100.00
$ 100.00
$ 600.00
$ 600.00
$ 600.00
$ 600.00
17
Traffic Control
LS
1
$ 15,000.00
$ 15,000.00
$8,000.00
$ 8,000.00
$ 8,000.00
$ 8,000.00
$ 5,000.00
$ 5,000.00
$ 13,000.00
$ 13,000.00
$ 15,000.00
$ 15,000.00
$ 11,580.00
$ 11,580.00
$ 7,800.00
$ 7,800.00
18
Crushed Rock
TN
345
$ 30.00
$ 10,350.00
$0.01
$ 3.45
$ 2.00
$ 690.00
$ 10.00
$ 3,450.00
$ 5.00
$ 1,725.00
$ 2.00
$ 690.00
$ 7.23
$ 2,494.35
$ 7.20
$ 2,484.00
19
Imported Backfill Gravel
TN
345
$ 20.00
$ 6,900.00
$0.01
$ 3.45
$ 8.00
$ 2,760.00
$ 1.00
$ 345.00
$ 0.01
$ 3.45
$ 0.10
$ 34.50
$ 26.40
$ 9,108.00
$ 7.20
$ 2,484.00
20
Temporary Trench Patch
LF
345
$ 10.00
$ 3,450.00
$0.01
$ 3.45
$ 2.00
$ 690.00
$ 10.00
$ 3,450.00
$ 4.50
$ 1,552.50
$ 5.00
$ 1,725.00
$ 6.00
$ 2,070.00
$ 5.10
$ 1,759.50
21
HMA Cl 1/2" PG 58-22, trench patch 4" Depth
LF
345
$ 75.00
$ 25,875.00
$14.00
$ 4,830.00
$ 18.00
$ 6,210.00
$ 30.00
$ 10,350.00
$ 12.00
$ 4,140.00
$ 35.00
$ 12,075.00
$ 66.00
$ 22,770.00
$ 57.75
$ 19,923.75
22
Asbuilts
LS
1
$ 500.00
$ 500.00
$500.00
$ 500.00
$ 500.00
$ 500.00
$ 1,000.00
$ 1,000.00
$ 750.00
$ 750.00
$ 400.00
$ 400.00
$ 600.00
$ 600.00
$ 500.00
$ 500.00
COntract Totals
Subtotal
$ 125,762.50
Subtotal
$ 72,250.35
Subtotal
$ 97,680.00
Subtotal
$ 108,735.00
Subtotal
$ 114,402.95
Subtotal
$ 119,469.50
Subtotal
$ 138,901.65
Subtotal
$ 125,845.25
$ 115,335.00
see note 1
see note 2
*WSST(9.5%)
$ 11,947.44
*WSST(9.5%)
$ 6,863.78
*WSST(9.5%)
$ 9,279.60
*WSST(9.5%)
$ 10,329.83
*WSST(9.5%)
$ 10,868.28
*WSST(9.5%)
$ 11,349.60
*WSST(9.5%)
$ 13,195.66
*WSST(%%
$ 11,955.30
Total
$ 137,709.94
Total
$ 79,114.13
Total
$ 106,959.60
Total
$ 119,064.83
Total
$ 125,271.23
Total
$ 130,819.10
Total
$ 152,097.31
Total
$ 137,800.55
Contingency
Total
$ 137,709.94
1
1 $ 79,114.13
$ 106,959.60
$ 119,064.83
$ 125,271.23
$ 130,819.10
$ 152,097.31
$ 137,800.55
Notes: 1. Math error in extension. Extension written at $5,390
1. Math error in extension. Extension written at $7,494
7/30/2013
Packet Page 166 of 307
S:\ENGR\CAPITAL PROJECTS\E3JB 224th St Waterline Relocation\600 Ad thru Award\224th Water Main Replacement Bid Tab
VICINITY MAP
NOT 70 SCALE
AM-6037
City Council Meeting
Meeting Date: 08/20/2013
Time• Consent
Submitted For: Mike De Lilla
3. F.
Department: Engineering
Committee: Parks, Planning, Public Works
Submitted By: Megan Luttrell
Type: Action
Information
Subiect Title
Report on bids opened August 1, 2013 for the 2013 Sewerline Rehabilitation Project and award of
contract to Insituform in the amount of $135,344.74.
Recommendation
Accept bid and award project to Insituform.
Previous Council Action
On August 13, 2013, the Planning, Parks and Public Works Committee reviewed this item and
recommended it be placed on the consent agenda for approval.
Narrative
On August 1, 2013, the City received one bid for the 2013 Sewerline Rehabilitation Project. The bid
tabulation summary is attached as Exhibit 1. Insituform submitted the low responsive bid in the amount
of $135,344.74 including sales tax. The engineer's estimate was $247,826.97.
This project will repair, in place, via Cured in Place Pipe (CIPP), approximately 1,530 linear feet of
Sanitary Sewer pipe at various locations in the city.
The project costs are being funded by the 423 Sewer Fund available as part of the CIPP Sewer
Rehabilitation Program for 2013.
The total 2013 budget required to fund this project is approximately $218,777.59 and is broken down as
follows:
Design Costs (Year to Date) I$1
& Construction Management $2
Contract Award 1$135,344.74
Management Reserve 1$48.000.00
18,777.59
2013 Funds Available
423 Sewer Utility funds available for CIPP Projects in 2013: $302,600
AttnehmPntc
Packet Page 168 of 307
Exhibit 1 - Bid Tab
Exhibit 2 - Project Map
Inbox
Reviewed By
Engineering
Robert English
Public Works
Phil Williams
City Clerk
Sandy Chase
Mayor
Dave Earling
Finalize for Agenda
Sandy Chase
Form Started By: Megan Luttrell
Final Approval Date: 08/15/2013
Form Review
Date
08/15/2013 08:02 AM
08/15/2013 02:15 PM
08/15/2013 02:22 PM
08/15/2013 02:28 PM
08/15/2013 02:30 PM
Started On: 08/14/2013 02:22 PM
Packet Page 169 of 307
City of Edmonds
2013 Sewer Pipe CIPP Rebab E2GB / 090
Bid Tab
8/5/2013
Engineer's
Estimate
INSITUFORM
Iltem/Description
Unit
Quantity
Unit Cost
Total Cost
Unit Cost
Total Cost
1
Mobilization/Demob
LS
1
8,000
$8,000.00
$15,500.00
$15,500.00
2
Traffic Control
LS
1
20,000
$20,000.00
$7,445.00
$7,445.00
3
TESC
LS
1
4,000
$4,000.00
$450.00
$450.00
4
Remove and Dispose of Existing 9"
Caliper Tree
EA
1
2,000
$2,000.00
$1,500.00
$1,500.00
5
Sewer Bypass & Pumping
LS
1
25,000
$25,000.00
$2,248.20
$2,248.20
6
8" Sewer Rehab using CIPP Lining
LF
230
75
$17,250.00
$40.20
$9,246.00
7
10" Sewer Rehab using CIPP Lining
LF
951
95
$90,345.00
$41.10
$39,086.10
8
15" Sewer Rehab using CIPP Lining
LF
352
110
$38,720.00
$91.60
$32,243.20
9
10"x6" CIPP Tee Repair
EA
1
5,000
$5,000.00
$2,604.80
$2,604.80
10
10"x4" CIPP Tee Repair
EA
1
5,000
$5,000.00
$2,279.20
$2,279.20
11
As-Bullts
LS
1
$ 1,000.00
$1,000.00
$1,000.00
$1,000.00
12
Miscellaneous Work
FA
1
$ 10,000.00
$10,000.00
$10,000.00
$10,000.00
SUBTOTALS
$226,315.00
$123,602.50
Subtotal
$226,315.00
Subtotal
$123,602.50
*WSST (9.5%)
$21,499.93
*WSST (9.5%)
$11,742.24
Total
$247,814.93
Total
$135,344.74
*does not incl ROW
work
8/5/2013
Packet Page 170 of 307
S:\ENGR\CAPITAL PROJECTS\E2GB Alder Sanitary Sewer CIPP\Construction\600 Bids & Contracts\601 Bid Documents\Bid Tabulation
2G 2013 SANITARY S W R CIPP R HA ILITATION
JULY 2013�
O
Ld
,v
Wil
Po � II
CO
I
Q
0
0
z
7 oST
m
W
o
N
N
N
�
N
m
N
O
176rH sr
a
Ld
Ld
1sorH sr
00
84THOf
V)
W
Q
C'
0
U
W
2
U
a-
a-
Q
Lei
!Z
Q
i88TH 5f UL�I
m
0
Ld
J
w w
w
N Z
CD
O
<
Ld W
w
w
192ND ST
Q
° a SHEET TITLE
19m ST
a 1 COVER SHEET
2 NOTES AND LEGEND
3 ALDER SS CIPP REHABILITATION
2ooTH sT 0 4 DAYTON ST 8c ALDER TO MAPLE SITES
ARPF 5 EASEMENT FROM 100TH AVE W TO 8TH PL S
C
0
W
Z
y ( p z
z > w =
OHA ST
z w < o
a ui o
AL W O
o
Z7 < OQ
m a
Cm
�mmmm� oIT
AWN ST Q <
F=� FEE@ El
J C0
Y)
10
W
�� 212TH ST
D
PROJEC IT jI�I
m ST PINE 218TH ST
m
TT
1
nn nn a
D m
2zoTH sr
W
o IL a
u
2zarH sr m
��❑ IT
❑ D 228TH ST [:]D a
a Oo
Cn
Cn
232NO ST a TI UZ)
228th
Z
❑ D ��38TH
Ld
V 9
5f
Oo238 ST 238fH 5T
0R°
0
24(
N
H. SCALE NTS
o za2No sr
DN
V. SCALE NTS
SHEET
1
244TH STQ
VICINITY MAP
NOT SCALE
OF 5 SHEETS
No E2GB
Packet Page 171 of 307
AM-6032
City Council Meeting
Meeting Date: 08/20/2013
Time: Consent
Submitted By: James Lawless
Department: Police Department
Committee: Public Safety, Personnel Type:
Information
Action
Subiect Title
Transfer and Hold Harmless Agreement for Police Dog Dash to Sergeant Josh McClure.
Recommendation
Staff recommends and requests Council approval via consent agenda.
3. G.
Previous Council Action
This item was reviewed by the Public Safety and Pesonnel Committee on August 19, 2013 with the
recommendation to forward to full Council for approval via consent agenda.
Narrative
Police Dog Dash started with the police department in 2006. He was assigned to Officer Josh McClure as
his handler. During Dash's seven year career, he was not only an asset to the community, but became a
family member to the McClure family. In late 2012, Dash began to to experience medical conditions that
indicate he is approaching the end of his working career. It is not cost effective to select another handler to
work with him for a limited time, as it is likely that by the time the new handler is trained, that Dash will
be unable to work. In addition, Josh McClure was promoted to Sergeant on July 1, 2013, and with that
promotion ceased work as a K9 handler. The Edmonds Police Foundation is in the midst of a
fund-raising campaign to purchase Dash's successor.
The past practice has been to sell the retiring police dog to their last handler for $1.00. In additional, the
officer retaining the retiring police dog signs a Hold Harmless Agreement with the City of Edmonds. The
Department is asking that the Council approve the sale and Hold Harmless Agreement between Josh
McClure and the City of Edmonds.
The City Attorney has approved the Hold Harmless Agreement as to form.
Attachments
Exhibit 1 - Hold Harless Agreement - Police Dog Dash
Inbox
City Clerk
Mayor
Finalize for Agenda
Form Review
Reviewed By Date
Sandy Chase 08/14/2013 02:18 PM
Dave Earling 08/14/2013 02:34 PM
Sandy Chase 08/15/2013 08:39 AM
Packet Page 172 of 307
Form Started By: James Lawless Started On: 08/13/2013 02:31 PM
Final Approval Date: 08/15/2013
Packet Page 173 of 307
HOLD HARMLESS AGREEMENT AND RELEASE FROM LIABILITY
IN ACCEPTING transfer from the Edmonds Police Department of the following described
canine, to wit: Dash, a black and tan male, German Shepherd dog, date of birth 6/27/05, after the
payment of $1.00 to the City of Edmonds, the undersigned, Joshua D. McClure, recognizes that said
animal has received training in police canine procedures and tactics, including, but not limited to, attack
training and other forms of aggressive conduct, and by acceptance of this animal that has been retired
from use for medical reasons by the Edmonds Police Department as one of its police canines, the
undersigned, for and in consideration of the transfer to him of Dash, agrees as evidenced by his signature
hereto to indemnify, defend and hold harmless the City of Edmonds, the Edmonds Police Department and
its employees and agents from any and all liability whatsoever including all costs and attorneys fees that
might arise from any acts engaged in by the aforesaid canine resulting from his training as herein
described as well as any other acts of said canine whether or not attributable to such training.
The undersigned further more agrees to waive any and all claims of liability insofar as the City of
Edmonds, the Edmonds Police Department, its employees and agents are concerned that might arise as a
result of his use and/or possession of said animal.
Moreover, it is understood by the undersigned that in consideration of this transfer, the Edmonds
Police Department surrenders all responsibility and obligation for the condition of, care of and acts of said
animal.
By signing this instrument, the undersigned acknowledges his full understanding of all of the
language contained herein and specifically agrees to all of the terms of this document.
DATE:
NAME:
ADDRESS:
STATE OF WASHINGTON )
COUNTY OF SNOHOMISH )
On this day personally appeared before me ,
to me known to be the individual described in and who executed the within and foregoing instrument, and
acknowledged that signed the same as free and voluntary act and deed for the uses and
purposes therein mentioned.
GIVEN under my hand and official seal this day of 12013.
NOTARY PUBLIC in and for the
State of Washington, residing
at
Packet Page 174 of 307
AM-6034
City Council Meeting
Meeting Date: 08/20/2013
Time: Consent
Submitted For: Mike De Lilla
3. H.
Department: Engineering
Committee: Parks, Planning, Public Works
Submitted By: Megan Luttrell
Type: Action
Information
Subiect Title
Authorization of additional construction funding for the 76th Avenue W Water Main Replacement
Project.
Recommendation
Authorize additional construction funding for the 76th Avenue W Water Main Replacement Project.
Previous Council Action
On August 15, 2011, Council authorized Mayor to sign the Interlocal Agreement with the City of
Lynnwood.
On February 14, 2012, the Planning, Parks and Public Works committee recommended Council authorize
staff to advertise and forward this item to the consent agenda at the February 21, 2012 Council meeting.
On February 21, 2012, Council authorized staff to advertise the 76th Ave W Watermain Installation
Project that is part of the City of Lynnwood's Sewer Main Replacement project.
On December 18, 2012, Council authorized staff to award the construction of the 76th Ave W Watermain
Installation project to Santana Trucking & Excavating, Inc.
On August 13, 2013, the Planning, Parks and Public Works Committee reviewed this item and
recommended it be placed on the consent agenda for approval.
Narrative
On December 18, 2012, Council authorized staff to award the construction of the 76th Ave W Watermain
Installation project to Santana Trucking & Excavating, Inc. The overall construction budget for the
project at that time was $665,786.15 and included a construction contingency of $53,000. Soil sampling
at the project site has shown that contaminated soils conditions are more extensive than originally
estimated. Prior to the contractor beginning this work, a change order is being drafted to address the
additional costs. It is estimated that an additional $48,000 will be required to address the contamination.
This would mean that most of the current $53,000 contingency will be used to address this issue.
Staff requests that additional funding, as shown in the table below, be added to the overall budget for
construction of the 76 th Ave W Water Main Replacement Project.
Watermain Portion of Work
Packet Page 175 of 307
Current Budget for Waterline $665,786.15
Additional Funding
(Construction Management Reserve) $80,000.00
Additional Funding
(Project management and construction administration) $20,000.00
New Total Budget Amount $765,786.15
The additional funding for this project comes from the Water Utility Fund as part of the 2013 Waterline
Replacement Program.
The 76th Avenue W Water Main Installation Project will upgrade/replace portions of the City's potable
water network by replacing approximately 2,000 linear feet of existing waterlines and associated
appurtenances along 76 th Avenue W from approximately 180th Street to 175th Street. Construction
started in spring 2013 and is anticipated to be completed by fall 2013. The final paving of 76th Ave may
be postponed until spring 2014. The construction work is being managed by the City of Lynnwood.
Attachments
76th Waterline Proiect May
Form Review
Inbox
Reviewed By
Date
Engineering
Robert English
08/15/2013 10:46 AM
Public Works
Phil Williams
08/15/2013 02:15 PM
City Clerk
Sandy Chase
08/15/2013 02:21 PM
Mayor
Dave Earling
08/15/2013 02:30 PM
Finalize for Agenda
Sandy Chase
08/15/2013 02:30 PM
Form Started By: Megan Luttrell
Started On: 08/14/2013 02:07 PM
Final Approval Date: 08/15/2013
Packet Page 176 of 307
S, 1 AHD STD 27ZF) ST
DR
173RD ST Q4r.
NOT TO SCALE
_ 173Tk f' a
PROJECT176TH ST r
LOCATION SOUND 7eT� PL , W
1'r a a
w �
178T11 177TH ST
3 [ 179TN Si 17
>
180TH ST\\ if U Woc
PL
u
d�
x M
E�4
� P85TH PL
Y86iH $T ~
a4
� = 2
6 M1 M1
W
VICINITY 17MAP
SS
J JU M ST 3RD PL
PL
1857 ST
h
AM-6031
City Council Meeting
Meeting Date: 08/20/2013
Time: 60 Minutes
Submitted For: Council President Petso
Department: City Council
Committee:
Submitted By: Jana Spellman
Type: Information
Information
Subiect Title
Public hearing regarding possible amendment of Animal Control code provision ECC.5.05.050, Running
at Large.
Recommendation
Previous Council Action
This item was taken to the Public Safety Committee on May 8, 2012. Staff and committee's
recommendation was to forward to full council for discussion and action.
Attachment 1: May 8, 2012 Public Safety/Personnel Committee Minutes
The Council discussed this item during the June 5, 2012 Council Meeting and passed Ordinance 3887•
Attachment 2: June 5, 2012 Approved Council Minutes
Attachment 3: Ordinance 3887.
This item was discussed at the June 19, 2012 Council Meeting.
Attachment 4: June 19, 2012
Attachment 5: Memo from Sr. Animal Control Officer Debbie Dawson date October 31, 2012
February 12, 2013 Public Safety/Personnel Committee (see excerpt from minutes below:
4. Animals Roaming at Large
With Al Compaan and animal control officer, Debbie Dawson, discussed adding "with the exclusion of
licensed, spayed and neutered cats" to the animals roaming at large ordinance. Agreed that Debbie
Dawson will bring information related to licensing of cats to next Public Safety/Personnel Committee
meeting.
6/17/13 Council Meeting: Below is an excerpt from those minutes.
Council President Petso relayed the following citizen request:
With regard to cat roaming, Animal Control would like the ability to issue tickets for cats that are a
nuisance; cats are currently excluded. The Public Safety and Personnel Committee has considered the
topic and is split. It was the consensus of the Council to bring removal of the cat exclusion to Council
for a public hearing and decision.
Narrative
Packet Page 178 of 307
This topic has been put on this agenda for a Public Hearing. Further attachments include:
Attachment 6: Document from Snohomish County Licensing and Animal Control Services
Attachment 7: Draft Ordinance
Attachment 8: Draft #2 Ordinance
Attachments
Attach 1 - 05-08-12 Public Safety and Personnel Committee
Attach 2 - 6-5-12 Approved Council Minutes
Attach 3 - Ord. 3887
Attach 4 - 6-19-2012 Approved Council Minutes
Attach 5 - Memo from Officer Debbie Dawson
Attach 6: Cat Ownership - Sno County
Attach 7: Draft Ordinance
Attach 8: Draft Ord. #2
Inbox Reviewed By
City Clerk Sandy Chase
Mayor Dave Earling
Finalize for Agenda Sandy Chase
Form Started By: Jana Spellman
Final Approval Date: 08/15/2013
Form Review
Date
08/15/2013 09:29 AM
08/15/2013 10:29 AM
08/15/2013 10:46 AM
Started On: 08/13/2013 09:11 AM
Packet Page 179 of 307
City entered into the current agreement, the maintenance and replacement costs
for the vessel were placed on the Police Department. Over the past 2 1/2 + years,
the Police Department has used the vessel approximately 5% of the time,
whereas FD 1 has utilized it 95% of the time. During that same time, the Police
Department has spent $50,000+ on vessel maintenance and repair. In 2011,
then Mayor Cooper entered into negotiations with FD 1 to modify the ILA and
shift those costs to the district, with the city being responsible for costs
associated with any damage that may occur to the vessel while being operated
by the Police Department, as well $5,000 annually for the replacement fund. An
agreement was reached and approved by the FD 1 Commission after review by
the Edmonds City Attorney. ACOP Lawless' recommendation was that the
amended agreement be forwarded to full council for consent agenda approval.
The committee concurred.
Action: Forward to City Council Consent Agenda with a recommendation to
approve.
C. Dawson Place Child Interview Specialist
The third agenda item discussed was a change to the professional services
agreement with the Snohomish County Child Advocacy Center (Dawson Place)
that had previously been approved by Council on October 18, 2011. ACOP
Lawless advised that since that approval, several jurisdictions have asked for
slight modifications as they relate to section 7, regarding the removal of the
interview specialist should performance issues arise. There is no further
substantive change, and neither the payment schedule nor the City's financial
obligation is impacted. ACOP Lawless' recommendation was that the amended
agreement be forwarded to full council for consent agenda approval. The
committee concurred.
Action: Forward to City Council Consent Agenda with a recommendation to
approve.
D. Amendment to ECC 5.05 - re: Dog Parks
The fourth agenda item discussed was a proposed change to ECC 5.05. ACOP
Lawless explained that the changes impacted rules for the Edmonds off -leash
dog park and came about as a result of complaints received by both park
volunteers and the Edmonds Police Department's Animal Control Unit. The
complaints involved dogs running freely and unattended within the park and the
inability and unwillingness of certain owners to control their animals within the
park. In addition, there have been concerns that animals may not be properly
licensed and/or vaccinated while in the park.
Councilmember Bloom questioned language within the proposed changes that
exempted cats from the ordinance and why that would be since it was in direct
Public Safety & Personnel Committee
May 8, 2012
Page 2 of 4
Packet Page 180 of 307
conflict with the ordinance requiring that cats be leashed. ACOP Lawless
advised that he believed that it was meant to address that issue.
ACOP Lawless' recommendation was that the proposed changes go to full
council for discussion and action and the committee concurred.
Action: Forward to full Council for discussion and possible action.
E. Continued discussion regarding Ethics Board and/or City Code of
Ethics.
At this point, ACOP Lawless excused himself from the meeting and
Councilmember Fraley-Monillas joined the discussion. Councilmember Bloom
opened the discussion with an interest in expanding a code of ethics for the city,
not just the Council. There was also discussion about forming an ethics board.
There was a question of whether we have a code of ethics for the city. Parks
and Recreation Director Carrie Hite responded that we have parts of what a code
of ethics includes throughout the personnel policies, including code of conduct,
nepotism, conflict of interest, etc.
Councilmember Fraley-Monillas has an interest in having a code of ethics that
also cover the way citizens treat councilmembers. Councilmember Bloom stated
that there is nothing we can put in writing that can govern or control citizens. She
is interested in focusing on staff, Council code of ethics.
Councilmember Fraley-Monillas does not have an interest in governing the City
Council with this. Councilmember Plunkett stated there are already parts of
Washington state law that govern Councilmembers.
Councilmember Bloom stated that this is different from Washington state law.
She is interested in establishing a code of ethics for all officials and employees of
the city.
Councilmember Fraley-Monillas is interested in bringing all the information
together, into a Code of Ethics policy. Councilmember Plunkett agreed, and
stated that an Ethics Board would be above and beyond state law.
The recommendation from the City Council retreat was for Councilmembers
Bloom, Fraley-Monillas, and Petso to review this process and define the next
steps to go forward. The Public Safety/Human Resources Committee, along with
Councilmember Fraley-Monillas, agreed to follow the recommendation from the
retreat.
F. Public Comments
Kristiana Johnson spoke to the Committee: The Planning Board had the topic of
a code of ethics on the Planning Board retreat as well. The Planning Board
Public Safety & Personnel Committee
May 8, 2012
Page 3 of 4
Packet Page 181 of 307
d) The Board is just beginning consideration and study of the long term re -development options
report for the Westgate section of the City as completed and provided by the UW-Cascade Land
Conservancy team over the course of last year. The Board expects study will include the potential
incorporation and/or utilization of selected form -based zoning elements into the City's land use
provisions. Initial indications are that a considerable amount of "up -front" work will be
undertaken by staff in order to frame this upcoming work which the Board expects will lead to
lengthy deliberations.
Councilmember Buckshnis asked whether consideration had been given to televising Planning Board
meetings. Chair Lovell responded that had been discussed and it was his understanding there were cost
and logistical constraints. That was one of the reasons for undertaking a bi-monthly update to Council.
Councilmember Buckshnis commented Planning Board meetings are fascinating; the Planning Board has
good deliberations but there is usually no audience present. Chair Lovell encouraged the community to
review Planning Board meeting agendas, attend meetings and provide input.
Councilmember Petso offered to do what she could to get the public to attend Planning Board meetings so
that discussion occurs before matters reach the Council. She offered to announce during Council
Comments any upcoming Planning Board public hearings. She requested the information be in English,
language that was understandable to the public. For example, with regard to the Shoreline Master
Program and jurisdiction of buffers, she requested the information specify how work on the Shoreline
Master Program would affect property owners near a lake, river, stream, etc. She commented the
language on Planning Board agendas may be one of the reasons for low turnout at meetings. Chair Lovell
noted the Edmonds Beacon has published articles the Board submitted which helps citizens learn about
the Board's work. Staff provides the Board excellent briefing memos. He also planned to make meetings
more efficient; meetings often last until 10:30 p.m.
Councilmember Fraley-Monillas expressed interest in determining the cost to televise Planning Board
meetings, noting often what happens at Planning Board meetings is more important than what occurs at
City Council. It is important for citizens to be able to view the meetings, educate themselves and talk to
the City Council. She asked how the cost to televise Planning Board meetings could be determined.
Mayor Earling said staff could research the cost and report to Council.
Student Representative Springer asked for an explanation of form -based zoning. Mr. Lovell answered
there is a lot written about form -based zoning. The way the City's codes are currently structured, they
spell out in technical terms with regard to measurements, details, sizes, heights, setbacks, etc. how things
are built. In a form -based zoning approach, the total use of the land is considered and criteria is developed
to reflect what people would like to see there with regard to how it relates to the neighborhood, how it
looks, relationship to streets, traffic, sidewalks, landscaping, storefronts, etc. He summarized form -based
code talked more about how things looked rather than exactly how to build them.
Mayor Earling thanked Chair Lovell for the report, finding a periodic update to the Council a great idea.
He asked Chair Lovell to relay his thanks to the Planning Board Members for the good work they do.
8. AMENDMENT TO ECC 5.05.050 - ANIMAL CONTROL (RUNNING AT LARGE PROHIBITED).
Assistant Police Chief Jim Lawless explained the purpose of the proposed changes was to address
concerns and complaints received by the Police Department, park volunteers, and Councilmembers
regarding the Marina Park Off Leash Area. The changes would establish guidelines and rules for
acceptable behavior within the park and establish some enforceability. There has been concern that dogs
are properly vaccinated in the event dogs misbehave or come in contact with other dogs or people.
Edmonds City Council Approved Minutes
June 5, 2012
Page 7
Packet Page 182 of 307
Assistant Chief Lawless referred to language added to Section A that provides for an exception related to
owners or persons having charge, care, custody or control of any animal with the exception of cats to
allow such animal to run at large during the hours of the day or night. This effectively removes the
requirement that cats be leashed. He summarized the goal of the proposed changes was to establish
guidelines and establish enforceability to make the dog park more friendly and hopefully generate fewer
complaints related to behaviors at the park. He noted the off leash dog park has become very popular and
it is frequented by residents as well as people who live outside the City.
Councilmember Buckshnis explained she is a founding member of Off Leash Area Edmonds (OLAE) and
assisted with drafting the amendments. She agreed the off -leash area is very popular; the primary issue
was animal control could not fine someone in the park without a license.
Councilmember Bloom reported the Public Safety and Personnel Committee reviewed the proposed
amendments. The inclusion of cats in the exception effectively repeals the cat leash law which was
unenforceable. Assistant Chief Lawless explained there was really no cat leash law; because there was no
exception for cats, cats were subject to leash law requirements. Cats, seeing eye or hearing ear dogs, and
Police K9 are the only exceptions.
Councilmember Bloom recalled there was a great deal of controversy regarding the cat leash law; the only
way for enforcement to occur was for a citizen to complain about a neighbor. Assistant Chief Lawless
agreed it was very difficult to enforce.
Council President Peterson referred to the exception for seeing eye or hearing ear dogs, pointing out there
are many other service animals. He asked whether language should be included that would allow an
exception for any service animal recognized by the Americans with Disabilities Act. Assistant Chief
Lawless responded the issue of service animals arises often particularly during summer festivals. The
federal law is quite complicated. Service animals have evolved over time; originally it was dogs, now
service animals include snakes, ferrets, etc. He explained it is not the actual animal that is afforded rights;
it is the person with the disability, the service animal is a tool used by that person. There is no
requirement that a service animal have any markings or paperwork and there are limits to what the
individual can be asked due to ADA. The representative from the City Attorney's office recommended
the language regarding seeing eye or hearing ear dogs as those are generally the animals that are leashed
and fall under the actual federal mandate of what is recognized as a service animal.
City Attorney Jeff Taraday responded another person in their office, Sharon Cates, drafted the ordinance
so he is not an expert in the issue. He offered to follow up with Ms. Cates if the Council wished.
Council President Peterson commented it is a concern in light of the number of service animals. Assistant
Chief Lawless explained regardless of the City's regulations, in certain service animal issues, the federal
law would trump.
Council President Peterson asked whether the rules related to the off leash park will be posted at the off -
leash park. Assistant Chief Lawless responded there will be a very large, prominent sign at the entrance to
the dog park to avoid any confusion about the expectations for those utilizing the park.
Councilmember Fraley-Monillas preferred the language be changed to service dogs. As written, the
ordinance is discriminatory by identifying only seeing eye and hearing ear dogs as exceptions. She noted
there are people who use service dogs for a variety of issues including seizures. Mr. Taraday questioned
how often service animals would be off leash; the proposed ordinance exempts service animals from a
leash law. Councilmember Fraley-Monillas answered some service dogs are not leashed for specific
reasons such as one whose job is to cushion the person in the event of a fall.
Edmonds City Council Approved Minutes
June 5, 2012
Page 8
Packet Page 183 of 307
Councilmember Fraley-Monillas commented none of the Councilmembers were on Council when the cat
leash law was adopted but she recalled it was a controversial issue. She suggested holding a public
hearing before making that change.
Councilmember Petso agreed with the concerns raised by Council President Peterson and Councilmember
Fraley-Monillas and was happy to have a public hearing. She referred to the provision, "supervise all
children below fifteen years of age" and suggested the age be lowered to twelve.
Councilmember Bloom did not want to open the issue to a public hearing regarding leashing of cats. It
has been demonstrated the cat leash law cannot be enforced and filing complaints just pits citizens against
citizens. She viewed the proposed ordinance as an easy, smooth way to eliminate the cat leash law.
Councilmember Fraley-Monillas commented in the interest of transparency, she will vote against the
ordinance if the Council does not hold a public hearing.
COUNCILMEMBER YAMAMOTO, MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, TO APPROVE ORDINANCE NO. 3887, AN ORDINANCE OF THE CITY OF
EDMONDS, WASHINGTON, AMENDING ECC 5.05 TO REVISE THE "RUNNING AT LARGE
PROHIBITED" PROVISION OF THAT CODE SECTION.
Council President Peterson said he will support the ordinance as written. He suggested the City Attorney
keep in mind the issue regarding service animals and return with a minor change if necessary.
With regard to supervision of children, Councilmember Bloom asked why the age of fifteen was selected.
Assistant Chief Lawless answered the City Attorney's office drafted the language, modeling it after
language used by several other major dog parks including Seattle and Mountlake Terrace. He assumed it
was for consistency as people often visit multiple dog parks.
Councilmember Bloom assumed it was in regard to the safety of children. Assistant Chief Lawless
answered he was uncertain why the age of fifteen was selected; the concern was children in the dog park
running around getting the dogs excited and invoking a pack mentality that may lead to a small child
being bitten.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY PETSO, TO AMEND THE
MOTION TO REVISE SECTION 5.05.050.E.8 TO READ, "SUPERVISE YOUR CHILDREN
BELOW TWELVE YEARS OF AGE." MOTION CARRIED (6-0-1), COUNCILMEMBER
JOHNSON ABSTAINING.
UPON ROLL CALL VOTE, THE VOTE ON THE MAIN MOTION AS AMENDED CARRIED (4-
2-1), COUNCIL PRESIDENT PETERSON AND COUNCILMEMBERS YAMAMOTO, BLOOM
AND BUCKSHNIS VOTING YES; COUNCILMEMBERS FRALEY-MONILLAS AND PETSO
VOTING NO, AND COUNCILMEMBER JOHNSON ABSTAINING.
9. DISCUSSION REGARDING THE READING OF CITIZEN EMAILS/LETTERS DURING
PUBLIC COMMENT.
Councilmember Bloom explained she raised this issue in an effort to provide as many options as possible
for citizens to present input to the City Council. Council meetings are held at a time when many citizens
can attend but not everyone is available. Further, not everyone is comfortable speaking at a Council
meeting. She requested the Council discuss the proposed guidelines and consider adopting an ordinance
or resolution that would allow citizens to submit public comment when they were not present at a
meeting.
Council President Peterson explained citizens can submit public comment without attending the meeting.
Emails are often entered into the public record as part of the minutes although the comment may not be
read into the public record. One of his concerns was there was a great deal of subjectivity to the
Edmonds City Council Approved Minutes
June 5, 2012
Page 9
Packet Page 184 of 307
ORDINANCE NO.3887
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING ECC 5.05 TO REVISE THE
"RUNNING AT LARGE PROHIBITED" PROVISION OF THAT
CODE SECTION; PROVIDING FOR SEVERABILITY; AND
SETTING AN EFFECTIVE DATE.
WHEREAS, the City Council has determined there is a need for a designated off -
leash dog park in the City of Edmonds; and
WHEREAS, after review and discussion, the City Council has determined it
appropriate to amend Chapter 5.05 of the Edmonds City Code ("ECC") to revise the "Running at
large prohibited" provision of that Section to provide for an exception to certain prohibitions in a
designated off -leash area;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. Section 5.05 of the ECC Running age prohibited is hereby
amended to read as follows (deleted language in strike -through; new language underlined):
5.05.050 Running at large prohibited.
A. Except as provided in subsection C of this section, R it shall be unlawfial a civil violation for
the owner or person having charge, care, custody or control of any animal, with the exception of
cats, to allow such animal to run at large during any hours of the day or nightprovided however
that fourth and subsequent violations shall be misdemeanor offenses. This section shall not apply
to Seeing Eye or Hearing Ear dogs or dogs owned by the city or other law enforcement agencies
and maintained as police K-9 units while under the custody and control of the trainer or handler.
Any animal found running at large may be seized and impounded.
B. It shall be the duty of a person who takes into their possession any stray animal not owned by
them or not placed in their possession by the person having the lawful custody and control
thereof, to notify the animal control authority or police within 24 hours and to release such
animal to the city officer upon demand and without charge.
C. Dogs may be allowed to run at large only in the marked, fenced Puget Sound area generally_
described as the Marina Beach Off -Leash Area, located at_498 Admiral Way south of the
Packet Page 185 of 307
Marina Beach Park. This designated off -leash dog park area shall be open daily from dawn until
dusk unless otherwise posted.
D. All dogs that enter into the designated off -leash dog park area shall be licensed, current with
all shots. healthy, and wearing a collar and identification at all times. Dogs that are ill or injured.
in heat. or that have been declared dangerous or potentially dangerous are not Permitted to use
the designated off -leash dog park area.
E. Anv oerson or persons who take a dog into the designated off -leash dog nark area shall:
1. Have physical control of the dog by means of an adequate leash when entering an
leaving the off -leash area.
2. Keep the dog in view and maintain voice control at all times.
3. Immediately remove the dog upon the first sigpof aggression.
4. Discourage the dog from digging, and fill any holes created by the dog.
5. Be responsible and liable for the behavior and actions of the dog and any injuries
caused by the dog_
6. Carry e ui mentlba s for removing feces and place feces de sited by the do s in
an appropriate waste receptacle.
7. Have no more than three dogs in the off -leash area in his or her possession or control.
8. Supervise your children below twelve years of age.
9. Comply with Edmonds park rules and regglations, including no food beverages,
smoking, alcohol use, picnicking or camping, which are expressly prohibited in the
designated off -leash dog nark area. Firearms and fireworks are not permitted.
[Ord. 3645 § 1, 2007; Ord. 3451 § 1, 2003].
Section 2. Severability. If any section, sentence, clause or phrase of this ordinance
should be held to be invalid or unconstitutional by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this ordinance.
Section 3. Effective Date. This ordinance, being an exercise of a power
specifically delegated to the City legislative body, is not subject to referendum, and shall take
effect five (5) days after passage and publication of an approved summary thereof consisting of
the title.
MAYOR. DAVID O. EARLING
Packet Page 186 of 307
ATTESTIAUTHENTICATE:
2ft.v� w. ��4
CITY CLERK, SANDRA S. CHASE
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
BY
]EFF I'ARADAY
FILED WITH THE CITY CLERK: 06-01-2012
PASSED BY THE CITY COUNCIL: 06-05-2012
PUBLISHED: 06-11-2012
EFFECTIVE DATE: 06-16-2012
Packet Page 187 of 307
SUMMARY OF ORDINANCE NO.3887
of the City of Edmonds, Washington
On the 51h day of June, 2012, the City Councii of the City of Edmonds,
Washington, passed Ordinance No. 3887. A summary of the content of said ordinance,
consisting of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING ECC 5.05 TO REVISE THE
"RUNNING AT LARGE PROHIBITED" PROVISION OF THAT
CODE SECTION; PROVIDING FOR SEVERABILITY; AND
SETTING AN EFFECTIVE DATE.
The full text of this Ordinance will be mailed upon request.
Dated this 6th day of June, 2012
ITY CLERK, SANDRA S. CHASE
Packet Page 188 of 307
STATE OF WASHINGTON,
COUNTY OF SNOHOMISH
SUMMARY OF ORDINANC�ENN , 7
Of rho Clry of Edmonds, acsh�/ inglon.
On the 51h day cf Junme 2012.1City Coundl of the Gty of
Edmowa, Washinggton• ppassad Ordi ranca Nv. 3887. A summary
of the content of Selo conslafing of She (Me. provides as
follows:
AN ORDINANCE OF THE CITY OF EDMONDS•
WASHINGTON AMENPDING ECC 5.05 TO REVISE THE
'RUNNING AT L4RGE PROHiBFrED' PROVISION OF THAT
CODE SECTION: PROVIDING FOR SEVERABILITY; ANO
SETTING AN EFFECTIVE DATE.
The full text of Ihia Ordinance will bg malted upon request.
Dales this 61h day of Juno. 2a12
CITY CLERK. SANDRA 5. CHASE
Pubtlshed: June 11. 2012.
Account Name City of Edmonds
Affidavit of Publication
S.S.
The undersigned, being first duly sworn on oath deposes and says that she is Principal Clerk of
THE HERALD, a daily newspaper printed and published in the City of Everett, County of
Snohomish, and State of Washington; that said newspaper is a newspaper of general
circulation in said County and State; that said newspaper has been approved as a legal
newspaper by order of the Superior Court of Snohomish County and that the notice
Summary of Ordinance No. 3887
a printed copy of which is hereunto attached, was published in said newspaper proper and not
in supplement form, in the regular and entire edition of said paper on the following days and
times, namely:
June 11, 2012
and that said newspaper was regularly distributed to its subscribers during all of said period.
Subscribed and sworn to before me this llth
day of
June, 2012
Notary Public in and for the State of Washington, residing
County.
Account Number: 101416
Order Number: 0001783018
Packet Page 189 of 307
industry codes. Industries that make up that classification can be found on NAICS.org. He offered to
research and report to Council.
10. AMENDMENT TO ECC 5.05.050 - ANIMAL CONTROL (RUNNING AT LARGE PROHIBITED).
Mayor Pro Tem Peterson expressed his appreciation for the comments made during Audience Comments
as well as the emails the Council received. He commented there are times in the life of a Councilmember
where one may make a mistake; fortunately the system allows those to be corrected. He explained the
impetus for the ordinance the Council adopted was rules for the dog park. He thanked Councilmember
Buckshnis for her research to ensure Edmonds' dog park has rules similar to other dog parks in the
region. The phrase, "with the exception of cats" was also added to the changes in the ordinance. He did
not give that change the weight he should have in view of the discussion in 2007 and instead focused on
the changes to regulations related to the dog park. He apologized for that oversight. He summarized the
issue before the Council is possibly removing the phrase, "with the exception of cats" which would return
that portion of the ordinance to the wording that was passed in 2007.
Councilmember Buckshnis explained she voted in favor of the ordinance last week due to the belief the
ordinance was unenforceable but has since learned it is enforceable. She planned to vote to remove the
language, "with the exception of cats."
Council President Pro Tem Petso asked how this ordinance related to any other ordinance related to cats.
City Attorney Sharon Cates was unaware of another ordinance. Assistant Chief of Police Jim Lawless
explained the phrase, "with the exception of cats" was inadvertently included and was not noticed by
himself, the Animal Control Officer or the City Attorney until it reached Council Committee. To Council
President Pro Tem Council Petso's question, he explained the ordinance relates to containment of
animals. Inserting "with the exception of cats" removes cats from the containment requirement. There is
no separate ordinance that addresses the containment of cats. Council President Pro Tem Petso clarified
this is the only code section related to containment of cats. ACOP Lawless answered yes.
For Councilmember Yamamoto, ACOP Lawless explained the intent of the ordinance was to address
concerns at the dog park and enhancing rules at the dog park. Other ordinances were reviewed as part of
that process; the language, "with the exception of cats" was inadvertently included. If the language, "with
the exception of cats" is removed, the ordinance as it relates to cats will be the same as it was.
Councilmember Bloom commented when the Council voted two weeks ago, it was clear the Council was
voting on the issue of cat containment. It was also clear that cat containment is only enforced upon a
complaint by a neighbor against another neighbor. She felt the ordinance was not enforceable; the only
way it was enforced was if a neighbor complained and then the neighbor was forced to contain their cat.
The ordinance has been in place for five years; during that time her neighborhood has not changed. She
sees cats in her yard all the time; she is thankful for the cats because they provide a valuable service by
killing rats. She asked if it was possible to enforce the cat containment law. ACOP Lawless answered yes.
The City does not have the resources to actively determine whether residents are containing their cats.
However it gives law enforcement a tool to initiate an investigation based on a complaint. If the complaint
can be substantiated, charges can be filed. A neighbor calling to complain about another neighbor's cat
does not automatically trigger enforcement; it triggers an investigation. Based on the totality of the
circumstances and the investigation, it can be enforceable via citation.
Councilmember Buckshnis commented there are off -leash dogs in her neighborhood; animal control is
doing a wonderful job enforcing that. It was unfortunate that it is neighbor against neighbor, but that often
happens with enforcement issues. She expressed support for the containment of cats.
Edmonds City Council Approved Minutes
June 19, 2012
Page 18
Packet Page 190 of 307
Councilmember Johnson asked how many civil violations have been issued against cat owners. ACOP
Lawless answered two citations have been issued since the ordinance was enacted, both in November
2007 to the same individual. There has been no further enforcement action since then. Councilmember
Johnson asked whether there had been any investigations based on complaints. ACOP Lawless answered
yes; but he did not know the exact number. He explained many times the police serve as a mediator to
assist neighbors in reaching a resolution. Their last choice is enforcement action. The ordinance provides
a tool if mediation is unsuccessful.
Councilmember Yamamoto asked whether ACOP Lawless liked the way the ordinance was written now.
ACOP Lawless answered the Police Department will enforce whatever the Council approves.
Councilmember Fraley-Monillas asked about the number of dog running at large violations. ACOP
Lawless did not know but said it was much higher. He explained when the police or animal control are
called about a dog it is typically because the dog is acting aggressively and the police or animal control
are responding to a public safety issue. They do not receive a lot of calls regarding cats.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY MAYOR PRO TEM PETERSON,
TO REMOVE THE LANGUAGE, "WITH THE EXCEPTION OF CATS" FROM SECTION
5.05.050(A).
Councilmember Bloom explained she will vote against the motion. There have been very few complaints
yet there are a lot of cats running free throughout the City. She felt the change was based on
Councilmember Buckshnis' neighborhood and was an argument between neighbors in that neighborhood.
A law that is only enforced when a neighbor complains about another neighbor's cat does not serve the
community well. She sees cats all over the City and in her neighborhood because her neighbors do not
find them objectionable. She did not support adopting a law that pits neighbor against neighbor.
Councilmember Fraley-Monillas said she would vote against the motion. Two violations in 5-6 years
indicate this law is unnecessary. She has seen cats all over Edmonds so the law does not seem to be
working.
Mayor Pro Tem Peterson said he will support the motion. He pointed out many of the City's codes are
only enforced upon complaint because the City has only one Code Enforcement Officer. Just because
codes are not actively enforced does not mean they should not be enacted. There may have only been two
violations in the past five years, but that may be because the police prefer to mediate the situation.
Similarly the Code Enforcement Officer rarely takes code enforcement action and prefers to work with
the person violating the code to bring the situation into compliance. It is a testament to staff that there are
not more active code violations or tickets written for at large cats because of their efforts to mediate
situations and educate residents. He will support the motion due to the work done in 2007 regarding this
issue. It was a hotly contested issue in 2007 with experts testifying on both sides. There were a number of
public hearings and the Council at that time voted 5-2 to include requirements for the containment of cats.
Mayor Pro Tem Peterson commented the idea that this is a cat leash law is incorrect. He preferred this had
been titled the "Pet Owner Responsibility" ordinance. Ensuring their pet is kept safe as well as ensuring
the community is safe from the actions of that pet is the primary responsibility of any pet owner.
Council President Pro Tem Petso recalled she previously voted against making the change because the
Council had not held a public hearing. For that reason she will again vote against the motion. She
appreciated the citizens who have contacted her over the past week. Given the effort in 2007 and the
amount of public interest in the issue, it is appropriate to hold a public hearing before making a change.
She acknowledged if the Council held a public hearing, Councilmembers would be mocked by citizens
who think the Council has better things to do. She summarized a public hearing was the right thing to do.
Edmonds City Council Approved Minutes
June 19, 2012
Page 19
Packet Page 191 of 307
Councilmember Yamamoto commented the Council does have bigger things to address. The Council
made a decision and he will follow that decision.
Councilmember Bloom referred to Mayor Pro Tern Peterson's comment that there have only been a few
violations, pointing out there have only been a few complaints, however there are innumerable violations
of the containment of cats law. That will continue regardless of whether the language "with the exception
of cats" is removed. She reiterated this pitted neighbor against neighbor and makes no sense.
Councilmember Buckshnis commented without that language, enforcement is put back into the hands of
citizens, some of whom have pellet guns and traps. She was under the impression the ordinance was
unenforceable but has since talked with a number of residents who have received warnings. Some of the
warnings have occurred in the Bowl area; it is not occurring in just her neighborhood. If the language is
not changed, she believed citizens would take the situation into their own hands and it would result in
"the wild west of shooting cats."
Councilmember Johnson asked what other methods the police or animal control have for dealing with an
errant cat. ACOP Lawless answered there is nothing specific to cats in the animal control ordinance
outside the containment ordinance.
Councilmember Fraley-Monillas commented shooting cats was illegal. ACOP Lawless agreed it was.
THE VOTE ON THE MOTION FAILED, (2-5), COUNCILMEMBERS BUCKSHNIS AND
PETERSON VOTING YES.
(Councilmember Fraley-Monillas discontinued her participation in the Council meeting at 9:59 p.m.)
11. REPORT ON CITY COUNCIL COMMITTEE MEETINGS OF .TUNE 12.2012
Finance Committee
Councilmember Yamamoto reported the Committee was informed that staff applied for and has been
awarded funding from the Snohomish County Tourism Promotion Area (TPA) to nationally advertise the
Edmonds Arts Commission Write on the Sound writers' conference in October. Authorization to sign the
Interlocal Agreement was approved on the Consent Agenda. The Committee was also provided a General
Fund update for April.
Planning, Parks & Public Works Committee
Council President Pro Tern Petso reported all the items the Committee discussed were approved on
tonight's Consent Agenda with the exception of telephone book opt out. The City's approach will be
educational outreach to inform residents of their ability to opt out of telephone book delivery.
Public Safety & Personnel
Councilmember Bloom reported the Committee reviewed the Snohomish Regional Drug & Gang Task
Force, 2012 — 2013 Interlocal Agreement. The Committee then had a lengthy discussion with several
residents regarding the taking of notes/minutes and recording executive sessions. The Committee agreed
to forward the issue to full Council for further discussion to include a presentation by the City Attorney,
Washington Citizens for Open Government and possibly AWC and/or the Municipal Research Service
Center. That presentation/discussion will be scheduled on the July 24 Council agenda.
12. MAYOR'S COMMENTS
Mayor Pro Tern Peterson had no report.
Edmonds City Council Approved Minutes
June 19, 2012
Page 20
Packet Page 192 of 307
MEMORANDUM
Date: October 31, 2012
To: Assistant Police Chief James Lawless
Police Sergeant Karl Roth
From: Senior Animal Control Officer Debbie Dawson
Subject: Cat Complaints Handled by Animal Control 4 icers
As you requested for an upcoming City Council discussion on the control of cats and cats
handled by Edmonds Animal Control Officers, the following information is current:
■ During July 2011, 31% of animal control time was spent dealing with cat
complaints and calls for service. This includes stray cat pickups, dead cat pickups, questions
about cats trespassing causing property damage, feral cats, abandoned cats with litters of kittens,
cats in trees, cats killing wildlife, and injured cats to name just the most common calls.
s Over the past five years (2007-2011) 85 ° - of the dogs and 15% cf uhe cats
impounded were returned to their owners. The City of Edmonds is ahead of the curve when
compared to the national statistics for dog and cat returns which is 15-20% for dogs and less
than 2% for cats. The five year period prior (2002-2006) reflects a return to owner rate of 82%
for dogs and 12% for cats.
z Surrounding jurisdictions have varying laws when it comes to the control of cats.
■ Mountlake Terrace prohibits cats from running at large with the
exception of licensed cats. All cats are prohibited from being a nuisance. An
attempt to correct a nuisance complaint is done first with a verbal warning,
education and a citation if necessary. MLT Code 6.30.100 and MLT Code
6.30.130.
■ Lynnwood prohibits cats from running at large. No animal control
officer on duty for several weeks to learn about their enforcement procedures.
Lynnwood Code 6.02.070.
■ Mukilteo allows cats to run at large. They specifically allow cats to
be at large to keep their costs down with the PAWS Animal Shelter as their
animal care vendor according to Animal Control Officer Duke. Mukilteo
Code 6.14.020.
City of Edmonds Police Department
Packet Page 193 of 307
■ Shoreline prohibits cats from running at large with the exception
of spayed/neutered cats. All cats are prohibited from being a nuisance. No
enforcement information could be obtained at this time due to a vacation.
Shoreline Code 6.30.050 and 6.30.010.
Seattle allows cats and pigeons to run at large. Seattle Code 9.25.084.
0 Since 1986, problems with goats, chickens and rabbits running at large that were
ultimately handled with citations being issued, resulting in a correction to the running at large
violation in all cases. No enforcement action has ever been taken for trespassing cats prior to the
2007 ordinance revision removing the cat exemption from EMC 5.05.050. Two citations were
ultimately issued in June and August of 2007 to the same cat owner for continual complaints
with that singular cat continuing to trespass onto the property of another. No records are kept on
specific complaints per animal species; however, the July 2011 survey is typical of most months
during the spring and summer months.
a During July 2011, Animal Control Officers handled 60 complaints or contacts
regarding cats. 34 of those calls were handled in the office to include complaints about
trespassing cats, lost/found cats, advise on how to get rid of feral cats, people feeding stray cats,
etc. 9 lost/found reports were taken so it can only be presumed that the other 25 calls related to a
"cat problem" of some sort. 26 calls were field calls (dead pickup, stray pickups) where 4 live
cats were impounded and 10 dead cats were picked up. The remaining 12 calls can only be
presumed to be scanning a found cat for a chip in lieu of impounding, helping to rescue or
remove a cat from some sort of predicament without an impound, collecting impound or adoption
fees after hours, etc.
■ Adding a cat control element back into EMC 5.05.050 will not require any
additional staffing for the Animal Control unit. It could cause an increase in the contractual care
for impounded animals depending on the contract terms with the animal care vendor.
■ The National Animal Control Association has a Policy/Guideline Statement for
restraint laws that state "There can be no justification for allowing pets to roam. State and/or
local statues should prohibit owners from allowing their pets to go uncontrolled on or off the
owner's premises." www.nacanet.or
Packet Page 194 of 307
Responsible Cat Ownership
Owning a cat can provide joy and companionship but it
comes with responsibility. As a responsible cat owner, you
have an obligation to care for the health and well-being of
your pet.
You have a duty to ensure your cat's activities do not
interfere with your neighbor or the environment. Consider
the simple steps below to reduce your cat's impact on your
local community.
%, Confine
Studies show that altered confined cats have a much higher
chance of surviving the first two years of their lives than
fertile free ranging cats. Cats confined to their property are
less likely to be hurt in fights, contract diseases from other
cats, be hit by cars and annoy neighbors. They are also less
likely to hunt wildlife.
Studies show the average domestic cat (including urban
dwelling) brings home 16 mammals, 8 birds and 8 reptiles
every year. Because most cats do not bring everything
home, the impact on local wildlife is likely to be even more
significant.
I* Spay/Neuter
If you do not plan to breed your cat, having it altered before it
reaches sexual maturity (between four and five months of
age) will prevent any unplanned litters. A single pair of cats
and their offspring can produce 420,000 kittens in just seven
years. Altered cats make better pets and are more docile.
They are less likely to wander and engage in nuisance
behavior. Male cats are less likely to mark their territory with
urine spraying.
Packet Page 195 of 307
,k Vaccinate
Being a responsible pet owner includes ensuring your animal
remains healthy. By vaccinating your cat annually and
regularly checking for parasites, you are protecting your pet
and preventing the spread of diseases, some of which can
affect your own family's health. Feline leukemia and rabies
vaccines are two that should never be overlooked.
0 Identify
Records show that less than 2% of stray cats without
identification are returned to their owners.
The Snohomish County Animal Advisory Board offers free
microchipping clinics during the year and veterinarians have
chips available year round for a fee. Stray pets with
microchips are returned directly to the owner (if possible)
which will not only save you money, but a lot of anguish.
Be a Responsible Cat Owner
This information was prepared and distributed by the
Snohomish County Animal Advisory Board. The advisory
board promotes public education and awareness of
responsible pet ownership and organizes, promotes and
sponsors programs and special events held for the benefit of
animals in Snohomish County. Additional educational
materials prepared by the advisory board are available upon
request by contacting:
Snohomish County Licensing & Animal Control Services
3000 Rockefeller Ave Mail Stop 306 — Everett, WA 98201
Phone: 425-388-3440 or fax 425-259-2777
Email: Contact.Auditor@snoco.org
Packet Page 196 of 307
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING ECC 5.05 TO REVISE THE
"RUNNING AT LARGE PROHIBITED" PROVISION OF THAT
CODE SECTION; PROVIDING FOR SEVERABILITY; AND
SETTING AN EFFECTIVE DATE.
WHEREAS, the Edmonds City Council held a pub
provision of the "Animal Control" section of the Edmonds
WHEREAS, after review and
that code section will provide an enforcement
control issues are not otherwise resolved among neigh
WHEREAS, the City
amend ECC Chapter 5.05 to revise the
THEREFORE,
WASHINGTON,
5.05.050 Running at large
A. Except as
relating to a certain
de ("ECC"); and
that a revision to
animal
it to be appropriate to
THE CITY OF EDMONDS,
ECC Runningat t large prohibited is hereby
in strike -through):
(C) of this section, it shall be a civil violation for the owner
or person havindffiffigge, car flustody or control of any animal, wit- the exeeptio of *�, to
allow such animal run at large during any hours of the day or night; provided however that
fourth and subsequentviolationsshall be misdemeanor offenses. This section shall not apply to
seeing eye or hearing Bar dogs or dogs owned by the city or other law enforcement agencies and
maintained as police K-9 units while under the custody and control of the trainer or handler. Any
animal found running at large may be seized and impounded.
Section 2. Severability. If any section, sentence, clause or phrase of this
ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction,
Packet Page 197 of 307
such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this ordinance.
Section 3. Effective Date. This ordinance, being an exercise of a power
specifically delegated to the City legislative body, is not subject to referendum, and shall take
effect five (5) days after passage and publication of an approved sumrkry thereof consisting of
the title.
&ITM
ATTEST/AUTHENTICATED:
CITY CLERK, SANDRA S. CHASE
APPROVED AS TO F
OFFICE OF THE CITY ATTORNEY
FILED TH THE CITY CLERK:
PASSED BY T CITY COUNCIL:
PUBLISHED:
EFFECTIVE DA
ORDINANCE NO.
Packet Page 198 of 307
SUMMARY OF ORDINANCE NO.
of the City of Edmonds, Washington
On the day of , 2013, the City Council of the City of Edmonds,
passed Ordinance No. A summary of the content of said ordinance, consisting
of the title, provides as follows:
VwN
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING ECC 5.05 REVISE THE
"RUNNING AT LARGE PROHIBITED" PR ISION O THAT
CODE SECTION; PROVIDING FOR BILIT ND
SETTING AN EFFECTIVE DATE.
The full text of this Ordinance
Packet Page 199 of 307
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING ECC 5.05 TO REVISE THE
"RUNNING AT LARGE PROHIBITED" PROVISION OF THAT
CODE SECTION; PROVIDING FOR SEVERABILITY; AND
SETTING AN EFFECTIVE DATE.
WHEREAS, the Edmonds City Council held a public
provision of the "Animal Control" sec
WHEREAS, after revie
that code section will provide an enfc
control issues are not otherwise resole
WHEREAS, the City
amend ECC Chapter 5.05 to revise the
NOW,
WASHINGTON, DO ORDAIN
5
amended to
g to a certain
id
iat revision to
certain animal
appropriate to
THE CIT CIL OF THE CITY OF EDMONDS,
�c.
5.05.050 Running at lalWrohibited.
050(A) of the ECC Runningat t large prohibited is hereby
in strike -through):
A. Zxcept as provid suZection (C) of this section, it shall be a civil violation for the owner
or person having chJeutered
care, custody or control of any animal; with the e��ptien exclusion of
licensed s a ed an cats , to allow such animal to run at large during any hours of the
day or night; provic ed however that fourth and subsequent violations shall be misdemeanor
offenses. This section shall not apply to seeing eye or hearing ear dogs or dogs owned by the city
or other law enforcement agencies and maintained as police K-9 units while under the custody
and control of the trainer or handler. Any animal found running at large may be seized and
impounded.
Section 2. Severability. If any section, sentence, clause or phrase of this
ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction,
Packet Page 200 of 307
such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this ordinance.
Section 3. Effective Date. This ordinance, being an exercise of a power
specifically delegated to the City legislative body, is not subject to referendum, and shall take
effect five (5) days after passage and publication of an approved
the title.
APPROVED:
MAYOR, DAVID O.
ATTEST/AUTHENTICATED:
CITY CLERK, SANDRA S. CHASE
APPROVED AS TO FORM:
OFFICE OF TH ITY MFORNE)
FILMRITH T TY�:
P BY THE Y C CIL:
PUBLISH
EFFECTI ATE:
ORDINANC
consisting of
Packet Page 201 of 307
SUMMARY OF ORDINANCE NO.
of the City of Edmonds, Washington
On the day of , 2013, the City Council of the City of Edmonds,
passed Ordinance No. A summary of the content of said ordinance, consisting
of the title, provides as follows: A
AN ORDINANCE OF THE CITY OF Mk)NDS,
WASHINGTON, AMENDING ECC 5.05 TO RE S THE
"RUNNING AT LARGE PROHIBITED" PROVIS N THAT
CODE SECTION; PROVIDING FOR SEVERAB D
SETTING AN EFFECTIVE DATE.
The full text of this Ordinance will be m^ec upon reque
DATED this day of , 2013.
-.0C)k 11 e
CLERK, SANDRA S. CHASE
Packet Page 202 of 307
AM-6038
City Council Meeting
Meeting Date: 08/20/2013
Time: 10 Minutes
Submitted By: Doug Fair
Department: Municipal Court
Review Committee: Finance
Type:
Action
Information
7.
Committee Action: Recommend
Review by
Full Council
Subject Title
Salary increase to continue receipt of Court Improvement Account Funds
Recommendation
Finance committee unanimously recommended that this be placed before the Council for approval
Previous Council Action
A similar salary increase for the same reason was approved in 2007 and 2008
Narrative
Since 2006 the City of Edmonds has received Judicial Improvement Account Funds from the State. To
date, the City has received $86,476 since the inception of this program. In order to continue to receive
these funds, the judicial salary must be based on a pro rata share of 95% of the salary for district courts.
This past year the Washington Citizens' Commission on Salaries for Elected Officials raised the pay for
district court. The pay raise was from$141,710 to $144,544 (a two percent increase). This increase is
effective September 1, 2013. If the City wants to continue to receive court improvement funds then my
salary must be increased by September 1, 2013.
I am currently reimbursed at 55% of a judicial FTE. Therefore my salary calculation will be $144,544 x
.95 x .55 = $75,524.24. My current salary is $74,043. The difference is $1,481.24.
In 2014 there is another scheduled increase of the district court salary to $148, 881 (three percent
increase). Using the above calculation the local judicial salary will need to be increased on September 1,
2014 to $77,790.32.
I respectfully request that the Council approve the scheduled increases for 2013 and 2014
Fiscal Impact
Fiscal Year: 2013
Revenue:
Packet Page 203 of 307
Expenditure: $493.75
Fiscal Impact:
This is the amount of increase for Sep. -Dec. 2013 (1/3 of 1,481.24)
Fiscal Year: 2014
Revenue:
Expenditure: $1,735.30
Fiscal Impact:
The 2013 increase through August, 2014 and the 2014 increase thereafter.
Fiscal Year: 2015
Revenue:
Expenditure: $2266.08
Fiscal Impact:
Annualized increase over 2014 assuming no further adjustments by State Salary Commission
Inbox Reviewed By
City Clerk Sandy Chase
Mayor Dave Earling
Finalize for Agenda Sandy Chase
Form Started By: Doug Fair
Final Approval Date: 08/15/2013
Form Review
Date
08/15/2013 08:39 AM
08/15/2013 10:32 AM
08/15/2013 10:46 AM
Started On: 08/14/2013 02:48 PM
Packet Page 204 of 307
AM-6033
City Council Meeting
Meeting Date: 08/20/2013
Time: 5 Minutes
Submitted For: Jerry Shuster
Department: Engineering
Committee: Parks, Planning, Public Works
Subiect Title
Submitted By: Megan Luttrell
Type: Action
Information
FJ
Authorization for the Mayor to sign a Grant Acceptance Intent Notice and Grant Agreement with the
State of Washington Department of Ecology for a Municipal Stormwater Capacity Grant for $50,000 and
a Project Specific Planning and Design of Retrofit/LID Project Grant up to $120,000.
Recommendation
Authorize Mayor to sign Grant Acceptance Intent Notice and Grant Agreement with the State of
Washington Department of Ecology.
Previous Council Action
On August 13, 2013, the Planning, Parks and Public Works Committee reviewed this item and
recommended it be presented to full Council for approval.
Narrative
The 2013 Washington State Legislature appropriated $5.85 million to the Department of Ecology
(Ecology) over the 2013-2015 for local governments to use in complying with applicable Municipal
Stormwater Permits. The funding targets stormwater management and control by building capacity,
improving local stormwater programs, research, data management, and monitoring. Each jurisdiction
subject to the Ecology's Municipal Stormwater Permits receives a base amount of $50,000.
In addition, the Legislature appropriated $15 million statewide for project specific planning and design of
stormwater retrofit/LID projects. Each jurisdiction subject to the Municipal Stormwater Permits is
eligible to receive up to $120,000 for planning and design of one or more of these projects. These
projects must provide an ecological or water quality benefit and address stormwater pollution from
existing development. The Engineering Division is working to integrate this grant to existing
stormwater/transportation projects to maximize the benefit to the community.
The City has received notice of these grants and Ecology is awaiting the return of the Grant Acceptance
Intent Notice form signed by the Mayor in order to formally accept the offers. Once accepted by the City,
Ecology will send a grant agreement that also needs the Mayor's signature.
Fiscal Impact:
This grant will add up to $170,000 to the 422 Stormwater Utility Fund.
Packet Page 205 of 307
Attachments
E-mail from Ecology Announcing the Grants
Inbox
Reviewed By
Engineering
Robert English
Public Works
Phil Williams
City Clerk
Sandy Chase
Mayor
Dave Earling
Finalize for Agenda
Sandy Chase
Form Started By: Megan Luttrell
Final Approval Date: 08/15/2013
Form Review
Date
08/15/2013 08:02 AM
08/15/2013 02:15 PM
08/15/2013 02:21 PM
08/15/2013 02:28 PM
08/15/2013 02:30 PM
Started On: 08/14/2013 01:58 PM
Packet Page 206 of 307
Shuster, Jerry
Subject: FW: 2013-15 Capacity Grant Funding Program and Stormwater Pre -construction
funding opportunity
Attachments: FY2013CapacityGrant GAIN.doc
From: Brommer, Patricia (ECY) [mailto:patb461@ECY.WA.GOV]
Sent: Wednesday, July 31, 2013 5:16 PM
To)
Subject: 2013-15 Capacity Grant Funding Program and Stormwater Pre -construction funding opportunity
Hello Everyone:
Ecology's Water Quality Program is pleased to announce two funding opportunities for stormwater
management and improvement projects:
1. $50,000 - 2013-15 Biennial Municipal Stormwater Capacity Grant Program
2. Up to $120,000 — Project -specific Planning and Design funding for retrofit/LID projects
(please read on for further information regarding parameters of this funding).
Eligible recipients of both funding opportunities are cities and counties covered by one of the following
municipal stormwater National Pollutant Discharge Elimination System (NPDES) permits:
• Phase I Municipal Stormwater Permit
• Phase II Eastern Washington Municipal Stormwater Permit
• Phase II Western Washington Municipal Stormwater Permit
In order to receive either or both of these funding opportunities each recipient must fill out the attached
Grant Acceptance Intent Notice (GAIN) and return the completed, signed copy to Ecology as soon as
possible, but no later than August 30, 2013.
2013-15 Biennial Municipal Stormwater Capacity
Each city and county covered by one of the abovementioned general municipal stormwater permits is eligible
to receive a grant award of $50,000. The grant is for NPDES municipal stormwater permit implementation
activities. The list of acceptable activities is listed in the attached GAIN and will be included as Task 2 of the
funding agreement.
The GAIN process is required in order to develop your funding agreement. After Ecology has received the
GAIN, three copies of the funding agreement will be mailed to you for signature. Instructions will follow with
the funding agreement.
Project Specific Planning and Design Activities Funding
Cities and counties covered by a Phase I and II municipal stormwater permit listed above are eligible to accept
a funding offer up to $120,000 for project -specific planning and design activities for stormwater retrofit
projects.
Packet Page 207 of 307
In order to help us expedite the funding offer, please check the appropriate box on the GAIN form indicating
whether your community is accepting or declining the Pre -construction funding offer.
If the eligible recipient chooses to accept the project specific planning and design funding offer, Ecology will
add the amount to the 2013-15 Biennial Municipal Stormwater Capacity Grant Program funding agreement as
a separate Task 3 with specific deliverables and milestone dates.
Conditions for pre -construction activity funding include:
• Conduct project -specific planning and design for retrofit projects which provide ecological or water
quality benefits, and address stormwater pollution runoff from existing development.
• Recipients may plan one or more retrofit projects; at least one of the projects planned with the pre -
construction funds must implement low impact development techniques.
• Pre -construction activities are to prepare projects for application to the competitive grant program
scheduled for September 2014.
More detailed guidance on the funding opportunities will be available on our web page by Wednesday, August
1:
http•//www ecy wa gov/programs/wq/funding/FundingPrograms/OtherFundingPrograms/StWal2a/FY12aSt
Wa.html
You may contact me with questions about Capacity Grant and Pre -construction funding. We are excited about
these funding opportunities and look forward to working with you on stormwater and water quality
improvements!
Pat
Patricia Brommer I Policy and Admin Unit Supervisor I WA Department of Ecology -Water Quality Program
P.O. Box 47600, Olympia, WA 98504-7600 1 patricia.brommer(�i)_ecy.wa.gov I o: 360.407-6566
Please consider the environment before printing this e-mail
Packet Page 208 of 307
AM-6043
City Council Meeting
Meeting Date: 08/20/2013
Time: 10 Minutes
Submitted For: Roger Neumaier
Submitted By: Debra Sharp
Department: Finance
Committee: Finance Type:
Information
Subiect Title
2013 August Budget Amendment
Recommendation
Approval of the August 2013 Budget Amendment
Previous Council Action
Finance Committee
Narrative
Action
9.
The first part of the budget amendment carries forward the ending 2012 fund balances per the City's
financial statements and will adjust the 2013 beginning fund balance. The financial statements are still
being audited but the Finance Departments feels it would be beneficial to the budget process to get these
numbers updated. One of the budget amendments includes the Risk Management Fund (011) because the
current 2013 revenue and expenditure appropriations would cause a negative fund balance with this
adjustment.
There are ten amendments related to the General Fund. Three of the amendments have offsetting
revenues. There are two requests that are grant funded and the third is the proposed wellness plan by
Human Resources. The City received a check for forfeited flex plan accounts and would like to use this
money to promote a wellness program. One amendment moves unbudgeted separation payouts from
non -departmental to the police department where the salaries were paid. The above amendments have no
effect on fund balance. Three of the amendment requests have been before Council previously, the
mayor's salary adjustment, the real estate appraisal for property located at Admiralty Acres Lot #12, and
the Parks irrigation budget. This action is to establish budget appropriation. The remaining amendments
reduce the General Fund by $289,000. The largest of these is a transfer from the General Fund to the
Risk Management Reserve Fund in the amount of $250,000 to cover the negative fund balance due to the
change in beginning fund balance and establish a reserve of $121,200. While these General Fund
expenditures reduce projected fund balance from budgeted levels, projected revenues exceed budgeted
levels and the overall impact will be positive.
There are twelve budget amendments related to non -general fund activity. Please see the attached
documents for more detail.
Packet Page 209 of 307
AttnrhmPntc
2013 Budget Amendment
Form Review
Inbox
Reviewed By
Date
Finance
Roger Neumaier
08/15/2013 01:07 PM
City Clerk
Sandy Chase
08/15/2013 01:56 PM
Mayor
Sandy Chase
08/15/2013 01:57 PM
City Clerk
Sandy Chase
08/15/2013 01:57 PM
Finance
Roger Neumaier
08/15/2013 02:07 PM
City Clerk
Sandy Chase
08/15/2013 02:22 PM
Mayor
Dave Earling
08/15/2013 02:27 PM
Finalize for Agenda
Sandy Chase
08/15/2013 02:30 PM
Form Started By: Debra Sharp
Started On: 08/15/2013 11:35 AM
Final Approval Date: 08/15/2013
Packet Page 210 of 307
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON,
AMENDING ORDINANCE NO. 3920 AS A RESULT OF UNANTICIPATED
TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A
TIME WHEN THE SAME SHALL BECOME EFFECTIVE.
WHEREAS, previous actions taken by the City Council require Interfund
Transfers and increases in appropriations; and
WHEREAS, state law requires an ordinance be adopted whenever money is
transferred from one fund to another; and
WHEREAS, the City Council has reviewed the amended budget appropriations
and information which was made available; and approves the appropriation of local, state, and
federal funds and the increase or decrease from previously approved programs within the 2013
Budget; and
THEREFORE,
WHEREAS, the applications of funds have been identified;
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO
ORDAIN AS FOLLOWS:
Section 1. Section 1. of Ordinance No. 3920 adopting the final budget for the
fiscal year 2013 is hereby amended to reflect the changes shown in Exhibits A, B, C, D, and E
adopted herein by reference.
Section 2. Effective Date. This ordinance, being an exercise of a power
specifically delegated to the City legislative body, is not subject to referendum, and shall take
1
Packet Page 211 of 307
effect five (5) days after passage and publication of an approved summary thereof consisting of
the title.
APPROVED:
MAYOR, DAVE EARLING
ATTEST/AUTHENTICATE:
CITY CLERK, SANDRA S. CHASE
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
M.
JEFF TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
2
Packet Page 212 of 307
SUMMARY OF ORDINANCE NO.
of the City of Edmonds, Washington
On the day of , 2013, the City Council of the City of Edmonds,
passed Ordinance No. A summary of the content of said ordinance, consisting
of the title, provides as follows:
AN ORDINANCE OF THE CITY OF
ORDINANCE NO. 3920 AS A RESULT
EXPENDITURES OF VARIOUS FUNDS,
SHALL BECOME EFFECTIVE.
EDMONDS, WASHINGTON, AMENDING
OF UNANTICIPATED TRANSFERS AND
AND FIXING A TIME WHEN THE SAME
The full text of this Ordinance will be mailed upon request.
DATED this day of ,2013.
CITY CLERK, SANDRA S. CHASE
3
Packet Page 213 of 307
EXHIBIT "A": Budget Amendments by Revenue (August 2013)
FUND
NO.
FUND
DESCRIPTION
ORD. NO.
3904
12/11/2012
ORD. NO.
3913
2/2013
ORD. NO.
3920
5/2013
ORD. NO.
8/2013
2013
Amended
Budget
001
General Fund
$ 32,846,292
$ 12,297
$ 23,500
$ 11,868
$ 32,893,957
009
Leoff-Medical Ins. Reserve
600,350
(250,000)
-
-
350,350
011
Risk Management Reserve Fund
418,200
250,000
668,200
012
Contingency Reserve Fund
123,223
-
-
123,223
014
Historic Preservation Gift Fund
-
15,000
15,000
016
Building Maintenance
56,900
-
56,900
104
Drug Enforcement Fund
20,175
20,175
111
Street Fund
1,406,800
-
1,406,800
112
Combined Street Const/Improve
6,223,755
140,000
118,274
6,482,029
117
Municipal Arts Acquis. Fund
59,891
-
9,994
69,885
118
Memorial Street Tree
27
-
27
120
Hotel/Motel Tax Revenue Fund
52,870
52,870
121
Employee Parking Permit Fund
18,120
18,120
122
Youth Scholarship Fund
2,025
2,025
123
Tourism Promotional Fund/Arts
19,000
-
19,000
125
ParkAcq/Improvement
650,600
12,000
115,232
777,832
126
Special Capital Fund
650,600
-
-
650,600
127
Gifts Catalog Fund
20,483
-
16,000
36,483
129
Special Projects Fund
14,700
208,100
-
222,800
130
Cemetery Maintenance/Improv
119,950
-
119,950
132
Parks Construction
1,869,500
140,850
2,010,350
136
Parks Trust Fund
228
-
228
137
Cemetery Maintenance Trust Fd
14,600
14,600
138
Sister City Commission
3,517
4,500
8,017
139
Transportation Benefit District
645,000
-
645,000
211
Lid Fund Control
22,130
22,130
213
Lid Guaranty Fund
22,230
-
22,230
231
2012 LTGO Debt Service fund
-
1,009,902
1,009,902
234
Ltgo Bond Debt Service Fund
414,500
(414,500)
-
421
Water
10,625,680
10,625,680
422
Storm
3,486,716
3,486,716
423
Sewer/Treatment Plant
11,020,123
11,020,123
511
Equipment Rental Fund
1,361,972
1,361,972
617
1 Firemen's Pension Fund
45,400
45,400
Totals
$ 72,835,557
1 $ 733,649
1 $ 163,500
1 $ 525,868
1 $ 74,258,574
Packet Page 214 of 307
EXHIBIT "B": Budget Amendments by Expenditure (August 2013)
FUND
NO.
FUND
DESCRIPTION
ORD. NO.
3904
12/11/2012
ORD. NO.
3913
2/2013
ORD. NO.
3920
5/2013
ORD. NO.
8/2013
2013
Amended
Budget
001
General Fund
$ 32,836,495
$ 123,008
$ 47,500
$ 322,810
$ 33,329,813
009
Leoff-Medical Ins. Reserve
619,400
-
-
-
619,400
011
Risk Management Reserve Fund
661,000
-
661,000
014
Historic Preservation Gift Fund
-
15,000
15,000
016
Building Maintenance
35,000
170,000
205,000
104
Drug Enforcement Fund
80,033
-
80,033
111
Street Fund
1,557,715
-
1,557,715
112
Combined Street Const/Improve
6,304,984
20,000
140,000
194,260
6,659,244
117
Municipal Arts Acquis. Fund
130,600
9,200
-
9,994
149,794
120
Hotel/Motel Tax Revenue Fund
68,500
-
-
68,500
121
Employee Parking Permit Fund
26,726
26,726
122
Youth Scholarship Fund
4,000
4,000
123
Tourism Promotional Fund/Arts
19,000
-
-
19,000
125
ParkAcq/Improvement
964,000
322,500
115,232
1,401,732
126
Special Capital Fund
662,105
6,429
-
668,534
127
Gifts Catalog Fund
20,020
12,297
11,000
43,317
129
Special Projects Fund
14,700
208,100
-
222,800
130
Cemetery Maintenance/Improv
152,761
-
152,761
132
Parks Construction
1,887,500
205,700
2,093,200
138
Sister City Commission
4,600
-
9,137
13,737
139
Transportation Benefit District
645,000
-
645,000
211
Lid Fund Control
22,130
-
22,130
231
2012LTGO Debt Service Fund
-
1,009,902
1,009,902
234
Ltgo Bond Debt Service Fund
388,671
(388,671)
-
421
Water
9,195,130
6,720
112,140
9,313,990
422
Storm
4,471,135
94,637
20,000
4,585,772
423
Sewer/Treatment Plant
16,854,966
(24,857)
1,337,910
(6,553)
18,161,466
511
Equipment Rental Fund
1,042,840
52,532
-
1,095,372
617
1 Firemen's Pension Fund
108,790
-
108,790
Totals
$ 78,777,801
1 $ 1,842,497
1 $ 1,525,410
1 $ 788,020
1 $ 82,933,728
Packet Page 215 of 307
EXHIBIT "C": Budget Amendment (August 2013)
Department BARS Category Debit Credit Description
Adjustments 2013 Beginning Fund Balances
General Fund
001
000
308
00
000
00
Beginning Fund Balance
2,805,793
Beginning Fund
General Fund
001
000
39
508
00
00
00
Ending Fund Balance
2,805,793
Balanceadjusted
Leoff-Medical Ins. Res ei
009
000
308
00
000
00
Beginning Fund Balance
67,643
to equal 2012
Leoff-Medical Ins. Res ei
009
000
39
508
00
00
00
Ending Fund Balance
67,643
Actual Ending
Risk Management Reser
011
000
308
00
000
00
Beginning Fund Balance
130,600
Balances
Risk Management Reser
011
000
39
508
00
00
00
Ending Fund Balance
130,600
Contingency Reserve Fu
012
000
308
00
000
00
Beginning Fund Balance
3,934
Contingency Reserve Fu
012
000
39
508
00
00
00
Ending Fund Balance
3,934
Multimodal Transporta
013
000
308
00
000
00
Beginning Fund Balance
0
Multimodal Transporta
013
000
61
508
00
00
00
Ending Fund Balance
0
Historic Preservation G
014
000
308
00
000
00
Beginning Fund Balance
1,063
Historic Preservation G
014
000
62
508
00
00
00
Ending Fund Balance
1,063
Building Maintenance
016
000
308
00
000
00
Beginning Fund Balance
12,900
Building Maintenance
016
000
66
508
00
00
00
Ending Fund Balance
12,900
Drug Enforcement Fund
104
000
308
00
000
00
Beginning Fund Balance
16,870
Drug Enforcement Fund
104
000
41
508
00
00
00
Ending Fund Balance
16,870
Drug Enforcement Fund
104
100
308
00
000
00
Beginning Fund Balance
9,996
Drug Enforcement Fund
104
100
41
508
00
00
00
Ending Fund Balance
9,996
Street Fund
111
000
308
00
000
00
Beginning Fund Balance
34,309
Street Fund
111
000
68
508
00
00
00
Ending Fund Balance
34,309
Combined StreetConst/
112
200
308
00
000
00
Beginning Fund Balance
32,343
Combined StreetConst/
112
200
68
508
00
00
00
Ending Fund Balance
32,343
Combined StreetConst/
112
502
308
00
000
00
Beginning Fund Balance
369
Combined StreetConst/
112
502
68
508
00
00
00
Ending Fund Balance
369
Combined StreetConst/
112
503
308
00
000
00
Beginning Fund Balance
0
Combined StreetConst/
112
503
68
508
00
00
00
Ending Fund Balance
0
Combined StreetConst/
112
506
308
00
000
00
Beginning Fund Balance
0
Combined StreetConst/
112
506
68
508
00
00
00
Ending Fund Balance
0
Municipal Arts Acquis.
117
100
308
00
000
00
Beginning Fund Balance
11,718
Municipal Arts Acquis.
117
100
64
508
00
00
00
Ending Fund Balance
11,718
Municipal Arts Acquis.
117
200
308
00
000
00
Beginning Fund Balance
21,724
Municipal Arts Acquis.
117
200
64
508
00
00
00
Ending Fund Balance
21,724
Municipal Arts Acquis.
117
300
308
00
000
00
Beginning Fund Balance
5
Municipal Arts Acquis.
117
300
64
508
00
00
00
Ending Fund Balance
5
Memorial Street Tree
118
000
308
00
000
00
Beginning Fund Balance
2
Memorial Street Tree
118
000
64
508
00
00
00
Ending Fund Balance
2
Hotel/Motel Tax Revenu
120
000
308
00
000
00
Beginning Fund Balance
3,730
Hotel/Motel Tax Revenu
120
000
1 31
508
00
1 00
00
Ending Fund Balance
3,730
Employee Parking Perm
121
000
308
00
000
00
Beginning Fund Balance
3,451
Employee Parking Perm
121
000
25
508
00
00
00
Ending Fund Balance
3,451
Youth Scholarship Fund
122
000
308
00
000
00
Beginning Fund Balance
929
Youth Scholarship Fund
122
000
64
508
00
00
00
Ending Fund Balance
929
Tourism Promotional Ft
123
000
308
00
000
00
Beginning Fund Balance
216
Tourism Promotional Ft
123
000
64
508
00
00
00
Ending Fund Balance
216
REET2 Parks
125
000
308
00
000
00
Beginning Fund Balance
239,769
REET2 Parks
125
000
64
508
00
00
00
Ending Fund Balance
239,769
REET2 Transportation
125
100
308
00
000
00
Beginning Fund Balance
19,301
REET2 Transportation
125
100
62
508
00
00
00
Ending Fund Balance
19,301
Packet Page 216 of 307
EXHIBIT "C": Budget Amendment (August 2013)
Department BARS Category Debit Credit Description
Adjustments 2013 Beginning Fund Balances
REET1 Parks Acq
126
000
308
00
000
00
Begi nni ng Fund Balance
98,785
Adjustmentto
beginning
balances
continued
REET 1 Parks Acq
126
000
39
508
00
00
00
Ending Fund Balance
98,785
Gifts Catalog Fund
127
000
308
00
000
00
Beginning Fund Balance
304
Gifts Catalog Fund
127
000
64
508
00
00
00
Ending Fund Balance
304
Gifts Catalog Fund
127
100
308
00
000
00
Beginning Fund Balance
9
Gifts Catalog Fund
127
100
64
508
00
00
00
Ending Fund Balance
9
Gifts Catalog Fund
127
200
308
00
000
00
Beginning Fund Balance
6,692
Gifts Catalog Fund
127
200
64
508
00
00
00
Ending Fund Balance
6,692
Special Projects Fund
129
000
308
00
000
00
Beginning Fund Balance
108
Special Projects Fund
129
000
00
508
00
00
00
Ending Fund Balance
108
Cemetery Maintenance
1301
000
308
00
000
00
Beginning Fund Balance
6,150
Cemetery Maintenance
130
000
64
508
00
00
00
Ending Fund Balance
6,150
Cemetery Maintenance
130
100
308
00
000
00
Beginning Fund Balance
612
Cemetery Maintenance
130
100
64
508
00
00
00
Ending Fund Balance
612
Parks Construction
132
000
308
00
000
00
Beginning Fund Balance
49,604
Parks Construction
132
000
64
508
00
00
00
Ending Fund Balance
49,604
Parks Trust Fund
136
100
308
00
000
00
Beginning Fund Balance
8
Parks Trust Fund
136
100
64
508
00
00
00
Ending Fund Balance
8
Parks Trust Fund
136
200
308
00
000
00
Beginning Fund Balance
8
Parks Trust Fund
136
200
64
508
00
00
00
Ending Fund Balance
8
Parks Trust Fund
136
300
308
00
000
00
Beginning Fund Balance
2
Parks Trust Fund
136
300
64
508
00
00
00
Ending Fund Balance
2
Cemetery Maintenance
137
000
308
00
000
00
Beginning Fund Balance
5,966
Cemetery Maintenance
137
000
64
508
00
00
1 00
Ending Fund Balance
5,966
Si ster Ci ty Commi s s i on
138
100
308
00
000
00
Begi nni ng Fund Ba I a nce
1,248
Sister City Commission
138
100
21
508
00
00
00
Ending Fund Balance
1,248
Sister City Commission
138
200
308
00
000
00
Beginning Fund Balance
1,047
Sister City Commission
138
200
21
508
00
00
00
Ending Fund Balance
1,047
Business Impr District
140
000
308
00
000
00
Beginning Fund Balance
0
Business Impr District
140
000
61
508
00
00
00
Ending Fund Balance
0
Lid Fund Control
211
000
308
00
000
00
Beginning Fund Balance
0
Lid Fund Control
211
000
31
508
00
00
00
Ending Fund Balance
0
Lid Guaranty Fund
213
000
308
00
000
00
Beginning Fund Balance
4,947
Lid Guaranty Fund
213
000
31
508
00
00
00
Ending Fund Balance
4,947
2012 Ltgo Debt Service 1
231
000
308
00
000
00
Beginning Fund Balance
496
2013 Ltgo Debt Service 1
231
000
31
508
00
00
00
Ending Fund Balance
496
Ltgo Bond Debt Service 1
234
000
308
00
000
00
Beginning Fund Balance
0
Ltgo Bond Debt Service 1
234
000
31
508
00
00
00
Ending Fund Balance
0
Equipment Rental Fund
511
000
308
00
1 000
00
Beginning Fund Balance
33,613
Equipment Rental Fund
511
000
77
508
00
00
00
Ending Fund Balance
33,613
Equipment Rental Fund
511
100
308
00
000
00
Beginning Fund Balance
29,071
Equipment Rental Fund
511
100
77
508
00
00
00
Ending Fund Balance
29,071
Firemen'S Pension Func
617
000
308
00
000
00
Beginning Fund Balance
61656
Firemen'S Pension Func
617
000
51
508
00
00
00
Ending Fund Balance
6,656
Packet Page 217 of 307
EXHIBIT T": Budget Amendment (August 2013)
Department BARS Category Debit Credit Description
Budget Amendments
General Fund
001
000
21
513
10
11
00
Salaries
2,265
Mayor's Salary
Adjustment
General Fund
001
000
21
513
10
23
00
Benefits
227
General Fund
001
000
39
508
00
00
00
Ending Fund Balance
2,492
General Fund
001
000
22
521
10
41
00
Professional Services
7,500
Assessment Center
Funding
General Fund
001
000
39
508
00
00
00
Ending Fund Balance
7,500
General Fund
001
000
22
518
10
49
00
IMiscellaneous
1,368
Wellness program
Funds
General Fund
001
000
369
90
220
00
IMiscellaneous Revenue
1,368
General Fund
001
000
31
514
20
11
00
Salaries
43,000
Finance Director
Salary
General Fund
001
000
31
514
20
23
00
Benefits
6,000
General Fund
001
000
31
514
20
41
00
Professional Services
10,500
General Fund
001
000
39
508
00
00
00
Ending Fund Balance
26,500
General Fund
001
000
41
521
22
11
00
Salaries
23,217
Police Separation
Payouts
General Fund
001
000
41
521
22
23
00
Benefits
2,993
General Fund
001
000
41
521
21
11
00
Salaries
14,181
General Fund
001
000
41
521
21
23
00
Benefits
1,824
General Fund
001
000
39
1 518
10
11
10
Salaries
42,215
General Fund
001
000
61
1 519
70
41
00
Professional Services
4,450
Council Authorized
Appraisal
General Fund
001
000
39
508
00
00
00
jEnding Fund Balance
4,450
General Fund
001
000
62
524
20
41
00
Professional Services
10,500
Grant Adjustment
General Fund
001
000
333
11
100
00
Grant
10,500
General Fund
001
000
64
576
80
12
00
Overtime
5,000
Parks Overtime
General Fund
001
000
39
508
00
00
00
Ending Fund Balance
5,000
General Fund
001
000
64
576
80
47
00
Public Utility
15,000
Parks Irrigation
Budget
General Fund
001
000
39
508
00
00
00
Ending Fund Balance
15,000
General Fund
001
000
39
597
19
55
11
Interfund Transfer
250,000
Risk Management
Subfund
General Fund
001
000
39
508
00
00
00
Ending Fund Balance
250,000
Risk Management Rese
011
000
397
19
001
00
Interfund Transfer
250,000
Risk Management Reser
011
000
39
508
00
00
00
Ending Fund Balance
250,000
Municipal Arts Acquis.
117
100
64
573
20
41
00
Professional Services
2,833
Arts Summit
Donations /
Expenditures
Municipal Arts Acquis.
117
100
64
573
20
49
00
Miscellaneous
110
Municipal Arts Acquis.
117
100
64
573
20
31
00
Supplies
2,770
Municipal Arts Acquis.
117
100
64
573
20
45
00
Rental
4,281
Municipal Arts Acquis.
117
100
367
00
1 000
00
Donations
9,994
Gifts Catalog Fund
127
000
64
575
50
31
00
Supplies
8,000
Gifts Catalog
Benches & Corner
Parks
Gifts Catalog Fund
127
000
367
00
000
00
Donations
16,000
Gifts Catalog Fund
127
000
64
508
00
00
00
Ending Fund Balance
8,000
Gifts Catalog Fund
127
200
64
573
20
41
00
Professional Services
3,000
Gift Catalog -
Public Art
Gifts Catalog Fund
127
200
64
508
00
00
00
Ending Fund Balance
3,000
Sister City Commission
1381
1001
21
557
21
49
00
Miscellaneous
3,737
Sister City
138.100
Sister City Commission
138
100
21
508
00
00
00
Ending Fund Balance
3,737
Sister City Commission
138
200
21
557
21
43
00
Student Trip
2,600
Sister City Commission
138
200
21
557
21
49
00
Miscellaneous
8,000
Sister City
138.200
Sister City Commission
138
200
367
00
300
00
Student Trip
3,000
Sister City Commission
138
200
367
00
100
00
Anniversary Donations
7,500
Sister City Commission
1 1381
200
21
508
00
1 00
1 00
Ending Fund Balance
900
Packet Page 218 of 307
EXHIBIT "C": Budget Amendment (August 2013)
Department BARS Category Debit Credit Description
Budget Amendments Continued
Street Construction Fun
112
200
68
595
33
65
00
Construction Projects
15,100
7th Avenue
Street Construction Fun
112
200
367
00
000
00
Contributions
3,042
Street Construction Fun
112
200
68
508
00
00
00
Ending Fund Balance
12,058
Sidewalk
Street Construction Fun
112
200
68
595
33
65
00
Construction Projects
37,500
School Zone
Flashing Beacon
Street Construction Fun
112
200
334
03
050
00
Grant
37,500
Street Construction Fun
112
502
68
595
64
49
00
Miscellaneous
26,428
Pt Edwards Traffic
Fee Refund
Street Construction Fun
112
502
68
508
00
00
00
Ending Fund Balance
26,428
Water Utility Fund
421
000
74
594
34
65
10
Construction Projects
100,000
76thAve Waterline
Extension
Water Utility Fund
421
000
74
594
34
65
10
Construction Projects
100,000
Sewer Utility Fund
423
000
75
594
35
41
30
Professional Services
27,087
Sanitary Sewer
Comp Plan
Sewer Utility Fund
423
000
75
508
00
00
00
Ending Fund Balance
27,087
Street Construction Fun
112
1 200
68
595
33
65
00
Construction Projects
213,732
5th Avenue
Overlay
Street Construction Fun
112
200
68
595
95
65
91
Reimbursement from other funds
98,500
Street Construction Fun
112
200
397
42
1 125
00
InterfundTransfer
115,232
REET 2
125
100
318
35
000
00
REET 2 Revenue
115,232
REET2
125
100
62
597
42
55
12
InterfundTransfer
115,232
Water Utility Fund
421
000
74
594
34
65
90
Reimbursementto other 1
78,500
Water Utility Fund
421
000
74
508
00
00
00
Ending Fund Balance
78,500
Storm Utility Fund
422
000
72
594
31
65
90
Reimbursement to other,
20,000
Storm Utility Fund
422
000
72
508
00
00
00
Ending Fund Balance
20,000
Water Utility Fund
421
000
74
594
34
65
90
Reimbursement to other,
33,640
LiftStation Project
Water Utility Fund
421
000
74
508
00
00
00
Ending Fund Balance
33,640
Sewer Utility Fund
423
000
75
594
35
65
1 91
Reimbursement from other funds
33,640
Sewer Utility Fund
423
000
75
508
00
00
1 00
1 Ending Fund Balance 1 33,640
Packet Page 219 of 307
EXHIBIT "W: Budget Amendment Summary (August 2013)
Fund Number
Change in
Beginning Fund
Balance
Revenue
Expense
Change in Ending
Fund Balance
001
2,805,793
11,868
322,810
2,494,851
009
67,643
-
-
67,643
011
(130,600)
250,000
119,400
012
(3,934)
-
(3,934)
014
1,063
-
1,063
016
12,900
-
12,900
104
26,866
-
26,866
111
(34,309)
-
-
(34,309)
112
32,712
118,274
194,260
(43,274)
117
33,437
9,994
9,994
33,437
118
(2)
-
-
(2)
120
(3,730)
-
(3,730)
121
3,451
-
3,451
122
929
-
929
123
216
-
-
216
125
259,070
115,232
115,232
259,070
126
98,785
-
-
98,785
127
6,987
16,000
11,000
11,987
129
(108)
-
-
(108)
130
5,538
-
-
5,538
132
49,604
-
-
49,604
136
(18)
-
-
(18)
137
5,966
-
-
5,966
138
(2,295)
4,500
9,137
(6,932)
213
4,947
-
-
4,947
231
496
-
-
496
421
-
-
112,140
(112,140)
422
-
20,000
(20,000)
423
-
-
(6,553)
6,553
511
4,541
-
-
4,541
617
6,656
-
-
61656
Total Change
3,252,604
525,868
788,020
2,990,452
Above is a summary of changes to various funds. Budget amendments pertaining to the fund are as follows.
Fund Name and Title
All Funds except the Utility Funds
General Fund 001
Budget Amendment Summary
Adjust Beginning Fund Balance to 2012 Actuals
Mayor's Salary
Civil Service Assessment Center
Wellness Program
Finance Director Salary
Police Separation Payouts
Council Authorized Appraisal
Grant Adjustment
Parks Overtime
Parks Irrigation Budget
10
Packet Page 220 of 307
EXHIBIT "D": Budget Amendment Summary (August 2013)
Fund Name and Title Budget Amendment Summary (Continued)
General Fund 001 (Continued) Risk Management Subfund
Risk Management Reserve 011 Risk Management Subfund
Street Construction Fund 112 7th Avenue Sidewalk
School Zone Flashing Beacon
Pt Edwards Traffic Fee Refund
51h Avenue Overlay
Municipal Arts Acquis. Fund 117
Arts Summit
REET 2 125
5th Avenue Overlay
Gifts Catalog Fund 127
Benches and Corner Park
Public Art
Sister City Commission 138
Student Trip
Anniversary Donations
Water Utility 421
761h Ave Waterline Extension
51h Avenue Overlay
Lift Station Project
Stormwater Utility 422
5th Avenue Overlay
Sewer Utility 423
Sanitary Sewer Comp Plan
Lift Station Project
11
Packet Page 221 of 307
EXHIBIT "E": Budget Amendment Detail (August 2013)
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Roger Neumaier, Finance Director
Finance Department
Mayor's Salary Adjustment
During 2013 budget development, the Mayor informed staff that he was not interested in a salary increase
as directed by the Citizen's Commission on Elected Official Compensation. As a result, it was not included in
budget. During budget implementation, question arose whether recommendations of Citizens Commission
were mandatory for Councilmembers, the Mayor and the Judge.
The increase was not budgeted for in 2013. Later, questions arose regarding whether the increase was
mandatory since it was in the recommendations by the Citizen's Commission . The issue was forwarded to
the City Attorney for a legal interpretation. In early January, the City Attorney determined that it should
have been automatically rolled into the salary schedule. As a result, Finance staff initiated the pay increase
at that time. When the the Mayor realized that the increase had occurred, he donated the pay difference to
a local organization.
In February, questions came up during the Council hearing to amend the budget to include the increase.
Those questions regarding whether the salary increase was required were referred to the City Attorney and
Human Resources. This action will fund the pay increase that was initiated in January. Without this action
or removing the pay increase, the Office of the Mayor's budget will show a year end negative variance.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
001
Mayor's Office
Salaries
001.000.21.513.10.11.00
2,265
001
Mayor's Office
Benefits
001.000.21.513.10.23.00
227
Total Expenditure Increase(Decrease)
$ 2,492
Revenue (increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
Total Revenue (Increase) Decrease
$ -
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
001
General Fund
Fund Balance
001.000.39.508.00.00.00
(2,492)
Total Ending Fund Balance Increase (Decrease)
$ (2,492)
12
Packet Page 222 of 307
EXHIBIT "E": Budget Amendment Detail (August 2013)
Prepared By: Mary Ann Hardie
Department: Human Resources
Description on Budget Amendment Summary: Additional funds for Assessment Center
Budget Amendment Detailed Description:
There will be a Sergeant Assessment Center at the City on 10/2/13 coordinated through Public
Safety Testing. During the budget reduction process in 2013, there was a reduction from the Civil
Service budget of $4,500 as there was not a forecasted need for an assessment center atthat
time. The Assessment Centerfees have increased due to the new testing parameters. The
cost of the upcoming Assessment Center is $8500.
Additionally, there was an unexpected retirement in June 2013 in the department as well as a
loss of an officer to another agency in July 2013. As par tof the recruitment process to fill for
those position, there have been additional medical and psychological testing fees which have
also increased the normal expenditures from the Civil Service budget. Having the additional
$7,500 will cover the costs of both the Sergeant Assessment Center and the required medical
examination fees as part of the recruitment process.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
521
General Fund
Professional Service
001.000.22.521.10.41.00
$ 7,500
Total Expenditure Increase (Decrease)
$ 7,500
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
Total Revenue (Increase) Decreas
$ -
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
Ending Fund Balance
001.000.39.508.00.00.00
$ (7,500)
Total Ending Fund Balance Increase (Decrease)
1 $ (7,500)
13
Packet Page 223 of 307
EXHIBIT "E": Budget Amendment Detail (August 2013)
Prepared By: Mary Ann Hardie
Department: Human Resources
Description on Budget Amendment Summary: Wellness program funds
Budget Amendment Detailed Description:
There was a forfeiture of funds from the Flexible Spending Account in the amount of $1368.
These funds will be used toward the development of the wellness program to include an
incentive program for employees to encourage them create and maintain healthier habits
through nutrition education and fitness activities . The wellness program may include guest
speaker costs as well as small incentives for completing fitness goals (such as t-shirts, water
bottles, etc.).
The net impact of a wellness program would be to have healthier, productive employees with
less stress and health issues, lower lost work days and potentially lower L & I injury costs and
medical insurance utilization costs (which affect our bottom line premium costs).
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
001
General Fund
Misc
001.000.22.518.10.49.00
$ 1,368
Total Expenditure Increase (Decrease)
$ 1,368
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
001
General Fund
Flex Plan Services
001.000.369.90.220.00
$ (1,368)
Forfeitures
Total Revenue (Increase) Decreas
$ (1,368)
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
Total Ending Fund Balance Increase (Decrease)
$ -
14
Packet Page 224 of 307
EXHIBIT "E": Budget Amendment Detail (August 2013)
Prepared By: Roger Neumaier
Department: Finance Department
Description on Budget Amendment Summary: Finance Director Salary
Budget Amendment Detailed Description:
In February of this year, the previous Finance Director resigned. In addition to final
compensation, he was paid accrued vacation. A contracted Finance Director filled that position
until early June. A transfer was made from salaries to professional services.
In early June a Finance Directorwas hired by the City. This decision package requests funding for
the full amount that will be incurred. Based upon June 3Oth information, the Finance
Department administration area has been underfunded byabout $26,5OO.
This package requests that funding. There are no alternative sources of funding within the
Finance Department.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
001
General Fund
Salaries
001.000.31.514.20.11.00
43,000
001
General Fund
Benefits
001.000.31.514.20.23.00
(6,000)
001
General Fund
Professional Service
001.000.31.514.20.41.00
(10,500)
Total Expenditure Increase (Decrease)
$ 26,500
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
Total Revenue (Increase) Decreas
$ -
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
001
General Fund
Fund Balance
001.000.39.508.00.00.00
(26,500)
Total Ending Fund Balance Increase (Decrease)
1 $ (26,500)
15
Packet Page 225 of 307
EXHIBIT "E": Budget Amendment Detail (August 2013)
Prepared By: Deb Sharp
Department: Non -Departmental
Description on Budget Amendment Summary: Police Separation Payouts
Budget Amendment Detailed Description:
Sgt. Cameron retired effective June30, 2013. There is money in the non -departmental
budget to cover payouts at separation. The police department request that the $26,210.21
of salary and benefit costs associated with Sgt. Cameron's reti re ment payout, and the
$16,004.58 of sa I a ry a n d be n ef it costs associ ate d wi th Off ice r F ra u sto's se pa rati o n payout
be reimbursed to the department budgetfrom the non -departmental account. The
department has already absorbed the separation costs for Daniel Lave ly and Bill Nelson out
of its current budget.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
001
General
Patrol Salaries
001.000.41.521.22.11.00
23,217
001
General
Patrol Benefits
001.000.41.521.22.23.00
2,993
001
General
Investigation Salarie
001.000.41.521.21.11.00
14,181
001
General
Investigation Benefit
001.000.41.521.21.23.00
1,824
001
General
Nondepa rtmenta 1
001.000.39.518.10.11.10
(42,215)
Total Expenditure Increase (Decrease)
$ -
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
Total Revenue (Increase) Decreas
$ -
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
Total Ending Fund Balance Increase (Decrease)
$ -
16
Packet Page 226 of 307
EXHIBIT "E": Budget Amendment Detail (August 2013)
Prepared By: Stephen Clifton
Department: Community Services
Description on Budget Amendment Summary: Council authorized appraisal
Budget Amendment Detailed Description:
This amendment is due to the motion passed by Edmonds City Council on April 16, 2013 to
authorize a real estate appraisal for property located at City owned Admiralty Acres Lot#12
(Snohomish County Tax Parcel I D No. 00370800101200), with funding forappraisalfrom
endingcash balance 2012.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
001
General
Professional Sery
001.000.61.519.70.41.00
4,450
Total Expenditure Increase (Decrease)
$ 4,450
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
Total Revenue (Increase) Decreas
$ -
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
001
General
001.000.39.508.00.00.00
(4,450)
Total Ending Fund Balance Increase (Decrease)
$
17
Packet Page 227 of 307
EXHIBIT "E": Budget Amendment Detail (August 2013)
Prepared By: Rob Chave
Department:
Development Services
Description on Budget Amendment Summary: Grant Adjustment
Budget Amendment Detailed Description:
This amendment will adjust the Development Services budget to reflect a reimbursement grant
for $10,500 recently received by the department. This is the 2nd installment of this grant, which
is from the State Department of Energy. The grant match of 20% was accomplished by charging
staff time taken to update online permit access and solar permitting procedures, projects which
fit into the department's regular work priorities. The money received will be allocated to offset
and restore some of the budget cuts required to be taken in the 2013 budget cycle, specifically to
provide needed permit processing assistance in the Building Division to respond to high permit
loads.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
001
Building
Prof Services
001.000.62.524.20.41.00
10,500
Total Expenditure Increase (Decrease)
$ 10,500
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
001
General Fund
Grant
(10,500)
Total Revenue (Increase) Decreas
$ (10,500)
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
Total Ending Fund Balance Increase (Decrease)
$ -
IM.
Packet Page 228 of 307
EXHIBIT "E": Budget Amendment Detail (August 2013)
Prepared By: Rich Lindsay
Department: Parks & Receation
Description on Budget Amendment Summary: 2013 Parks overtime account line
Budget Amendment Detailed Description:
The Parks Department annual requestfor$5,OOO inovertime funding was left out ofthe
2013 budget process. The Parks Department requests $5,000 be added to their2O13
overtime budget.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
001
General Fund
Overtime
001.000.64.576.80.12.00
5,000
Total Expenditure Increase (Decrease)
$ 5,000
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
Total Revenue (Increase) Decreas
$ -
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
001
General Fund
001.000.39.508.00.00.00
(5,000)
Total Ending Fund Balance Increase (Decrease)
$
19
Packet Page 229 of 307
EXHIBIT "E": Budget Amendment Detail (August 2013)
Prepared By: Sarah Cocker
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Parks, Recreation and Cultural Services
Restoring Parks Irragation Budget
City Council approvedthe restoration of the Parks Irrigation Budget to allow forwaterand
mowing to be restored to basic maintenance levels, previously not budgeted in the 2013
budget.The estimated amount needed forthe remai nerof the year is $15,000.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
001
General Fund
Public Utlitly
001.000.64.576.80.47.00
15,000
Total Expenditure Increase (Decrease)
$ 15,000
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
Total Revenue (Increase) Decreas
$ -
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
001
General Fund
001.000.39.508.000.000.00
(15,000)
Total Ending Fund Balance Increase (Decrease)
$ (15,000)
20
Packet Page 230 of 307
EXHIBIT "E": Budget Amendment Detail (August 2013)
Prepared By: Roger Neumaier
Department: Finance
Description on Budget Amendment Summary: Risk Management SubFund
Budget Amendment Detailed Description:
Within the General Fund, the Risk Management SubFund is utilized to reserve for and pay off
costs related to litigation. The SubFund has a negative fund balance of $128,800. This
appropriation request would fund that shortfall and create an additional risk management
reserve of $121,200 which wi I I be availableforfuture council authorized settlements.
The appropriation will reduce fund balance in the General Operations Fund Balance but it
will not impact overal I fund balance in the General Fund.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
001
General Fund
Interfund Transfer
001.000.39.597.19.55.11
250,000
Total Expenditure Increase (Decrease)
$ 250,000
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
011
Risk Mgmt Reserve
Interfund Transfer
011.000.397.19.001.00
(250,000)
Total Revenue (Increase) Decreas
$ (250,000)
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
001
General Fund
001.000.39.508.00.00.00
(250,000)
011
Risk Mgmt Reserve
011.000.39.508.00.00.00
250,000
Total Ending Fund Balance Increase (Decrease)
$ -
21
Packet Page 231 of 307
EXHIBIT "E": Budget Amendment Detail (August 2013)
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Frances Chapin
Parks, Recreation & Cultural Services
Arts Summit Donations/Expenditures
In March 2013 the Mayor announced that the City would be holding an Arts Summit atthe
end of June. This was an unbudgeted intitiative. All fundingforthe Summit (outside of staff
time) came from donations. Donations were deposited in the 117100 Municipal Arts Fund
and all expenditures were made out of that fund. A total of$9,995 was received by the City
from seven different community organizations, businesses, and foundations. The fundi ng
was for preparations, presentation, and fol lowup forthe ful I day Arts Summit event held at
the Edmonds Centerforthe Arts on June 29, 2013. Expenditures for professional services
and supplies forthe Arts Summit event totaled $9,995.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
117
Municipal Arts
prof services
117 100 64 573 20 4100
2,833
117
Municipal Arts
miscellaneous
117 100 64 573 20 49 00
110
117
Municipal Arts
supplies
117 100 64 573 20 3100
2,770
117
Municipal Arts
rental
117 100 64 573 20 45 00
4,281
Total Expenditure Increase (Decrease)
$ 9,994
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
117
Municipal Arts
donations
117 100 367 00 000 00
(9,994)
Total Revenue (Increase) Decreas
$ (9,994)
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
Total Ending Fund Balance Increase (Decrease)
$ -
22
Packet Page 232 of 307
EXHIBIT "E": Budget Amendment Detail (August 2013)
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Renee McRae
Parks, Recreation & Cultural Services
Gifts Catalog Benches & Corner Parks
At the time the 2013 budget was completed, we did not anticipate that we would be adding
additional benches. After the completion of the Main Street project, between 5th and 6th
Avenue, it was decided that we would add three benches. We also are adding a bench to Pine
Street Park.
All four benches have been paid for as part of the Gifts Catalog program and the revenue covers
the expense of the benches.
A new program, Adopt -A -Corner Park, was started in 2013. This program brought in $8,000 in
revenue which wasn't part of the adopted 2013 budget.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
127
Gifts Catalog
Supplies
127.00.0.64.575.50.31.00
8,000
Total Expenditure Increase (Decrease)
$ 8,000
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
127
Gifts Catalog
Contributions/Donat
127.000.367.00.000.00
(16,000)
Total Revenue (Increase) Decreas
$ (16,000)
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
127
Gifts Catalog
Ending Cash
127.000.64.508.00.00.00
8,000
Total Ending Fund Balance Increase (Decrease)
i $ 8,000
23
Packet Page 233 of 307
EXHIBIT "E": Budget Amendment Detail (August 2013)
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Frances Chapin
Parks, Recreation & Cultural Services
Gift Catalog Fund 127 200 - Public Art
The 127 200 program is for publicart projects fundedthrough donations. The current
program isfor art enhanced flower basket poles that can be commemorated through a
donation. Donations and expenditures are not always made in the same year. The
professional services line for purchase of the pole and artwork is being increased by$3,000
to accommodate the potential acquisition of more poles towards the end of 2013. The
revenue isfrom ending cash, all of which is previously donated funds.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
127 200
Gift Catalog -Public Art
prof services
127 200 64 573 20 4100
3,000
Total Expenditure Increase (Decrease)
$ 3,000
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
Total Revenue (Increase) Decreas
$ -
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
127 200
Gift Catalog - Public Art
ending cash
127 200 64 508 00 00 00
(3,000)
Total Ending Fund Balance Increase (Decrease)
1
1 $
24
Packet Page 234 of 307
EXHIBIT "E": Budget Amendment Detail (August 2013)
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Carolyn LaFave
Mayor's Office
Sister City Commission - Fund 138.100
2013 marksthe25th anniversary celebration of the sistercity relationship between
Edmonds and Hekinan Japan. Forthis anniversary celebration, this Fall we will be hosting a
37 member delegation from Hekinan. The added expenditures recleusted will cover:1)
transportation of the delegation to and from the airport 2) hotel accomodationsfor day use
by home stay delegates upon their arrival in Edmonds 3) venue rental costs forthe
Commission'sOctober30th Cultural Fair.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
138
Sister City Commission
Miscellaneous
138.100.21.557.21.49.00
3,737
Total Expenditure Increase (Decrease)
$ 3,737
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
Total Revenue (Increase) Decreas
$ -
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
138
Sister City Commission
13 8.100.2 1.508.00.00.00
(3,737)
Total Ending Fund Balance Increase (Decrease)
$
25
Packet Page 235 of 307
EXHIBIT "E": Budget Amendment Detail (August 2013)
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Carolyn LaFave
Mayor's Office
Sister City Commission - Fund 138.200
2013 marksthe25th anniversary celebration of the sistercity relationship between
Edmonds and Hekinan Japan. Forthis anniversary celebration, this Fall we will be hosting a
37 member delegation from Hekinan. Forthis reason we applied for and secured a $7,500
grantfromthe Hazel Miller Foundation. These funds will coverthe delegation Friendship
dinner and activities and events scheduled for our delegates. Also included in this
amendment, this yearthe Edmonds Sister City Commission and the Heki nan Sister City
Association made the decision to not do a student exchange for calendar year 2013. Due to
that, we wiI I not receive or expend any student trip funds. The student exchange program
will commence again in 2014.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
138
Sister City Commission
Student Trip
138.200.21.557.21.43.00
(2,600)
138
Sister City Commission
Miscellaneous
138.200.21.557.21.49.00
8,000
Total Expenditure Increase (Decrease)
$ 5,400
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
138
Sister City Commission
Student Trip
138.200.367.00.300.00
3,000
138
Sister City Commission
Anniversary Contr
138.200.367.00.100.00
(7,500)
Total Revenue (Increase) Decreas
$ (4,500)
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
138
Sister City Commission
138.200.21.508.00.00.00
(900)
Total Ending Fund Balance Increase (Decrease)
$ (900)
26
Packet Page 236 of 307
EXHIBIT "E": Budget Amendment Detail (August 2013)
Prepared By: Rob English
Department: Public Works Department
Description on Budget Amendment Summary: 7th Ave Sidewalk
Budget Amendment Detailed Description:
The property owner of 220th 7th Ave offered to pay for 104 feet of new sidewalk along their
property frontage across from Civic Playfields. The Public Works Department reviewed the
request and found the existing curb and gutter adjacent to the proposed sidewalk in poor
condition. The curb and gutter must be replaced to allow the sidewalk to be constructed. The
improvements will be completed with a small works contract and the City will pay for the curb
and gutter replacement and one curb ramp and the property owner will reimburse the City for
the new sidewalk.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
112
Street Const Fund
Const Surf Const Proj
112.200.68.595.33.65.00
15,100
Total Expenditure Increase (Decrease)
$ 15,100
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
112
Street Const Fund
Contribution
112.000.367.00.000.00
(3,042)
Total Revenue (Increase) Decreas
$ (3,042)
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
112
Street Const Fund
Ending Cash & Invest
112.200.68.508.00.00.00
(12,058)
Total Ending Fund Balance Increase (Decrease)
i
1 $ (12,058)
27
Packet Page 237 of 307
EXHIBIT "E": Budget Amendment Detail (August 2013)
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Rob English
Public Works Department
School Zone Flashing Beacons
In 2013, the City secured a grant from the Washington Traffic Safety Commission to install
flashing beacons in five school zones. This amenment will program the expense and grant
revenue for the project.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
112
Street Const Fund
Const Surf Const Proj
112.200.68.595.33.65.00
37,500
Total Expenditure Increase (Decrease)
$ 37,500
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
112
Street Const Fund
Grant
112.200.334.03.500.00
(37,500)
Total Revenue (Increase) Decreas
$ (37,500)
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
Total Ending Fund Balance Increase (Decrease)
$ -
�3
Packet Page 238 of 307
EXHIBIT "E": Budget Amendment Detail (August 2013)
Prepared By: Rob English
Department: Public Works
Description on Budget Amendment Summary: Pt Edwards Traffic Fee Reimbursement
Budget Amendment Detailed Description:
In June 2013, the City refunded $26,427.15 to Point Edwards LLC for traffic mitigation fees
collected in 2004. The mitigation fee was collected in 2004 as a contribution for signalization
improvements to be built with the Edmonds Multi -Modal project. The fee, plus interest, was
returned to Point Edwards in accordance with RCW 82.02.020 since the signalization
improvements were not built.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
112
Street Const. Fund
Miscellaneous
112.502.68.595.64.49.00
26,428
Total Expenditure Increase (Decrease)
$ 26,428
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
Total Revenue (Increase) Decreas
$ -
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
112
Street Const. Fund
Ending Cash & Invest
112.502.68.508.00.00.00
(26,428)
Total Ending Fund Balance Increase (Decrease)
i
1 $ (26,428)
29
Packet Page 239 of 307
EXHIBIT "E": Budget Amendment Detail (August 2013)
Prepared By: Rob English
Department: Public Works Department
Description on Budget Amendment Summary: 76th Ave Waterline Extension
Budget Amendment Detailed Description:
The 2013 Budgetforthe76th Ave Waterline Replacement Project is currently$665,000.
Based on unforseen soils contamination and the possibility of other unforeseen site specific
circumstances forthe project and management costs, the project budget needs to be
increased byan additional $100,000, bringingthe project total to $765,000.
The additional $100,000 will be transferred from the 2013 project budgetforthe 2013
Waterline Replacement Program. The 2013 Budget for the 2013 Waterline Replacement
Program wil I be reduced to $1,577,719.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
421
Water Utility Fund
Construction
421.000.74.594.34.65.10
(100,000)
421
Water Utility Fund
Construction
421.000.74.594.34.65.10
100,000
Total Expenditure Increase (Decrease)
$ -
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
Total Revenue (Increase) Decreas
$ -
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
Total Ending Fund Balance Increase (Decrease)
$ -
30
Packet Page 240 of 307
EXHIBIT "E": Budget Amendment Detail (August 2013)
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Rob English
Public Works Department
Sanitary Sewer Comprehensive Plan
This amendment will provide additional sewer utility funds for the Sanitary Sewer
Comprehensive Plan. The project is currently in progress. This amendment will program unspent
funds from 2012 to 2013 to match the approved current budget of $218,100.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
423
Sewer Utility Fund
Professional Svcs
423.000.75.594.35.41.30
27,087
Total Expenditure Increase (Decrease)
$ 27,087
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
Total Revenue (Increase) Decreas
$ -
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
423
Sewer Fund
Ending Fund Balance
423.000.75.508.00.00.00
(27,087)
Total Ending Fund Balance Increase (Decrease)
i
1 $ (27,087)
31
Packet Page 241 of 307
EXHIBIT "E": Budget Amendment Detail (August 2013)
Prepared By: Rob English
Department: Public Works
Description on Budget Amendment Summary: 5th Ave Overlay
Budget Amendment Detailed Description:
This amendment provides $213,732 funding authorization in 2013 for the 5th Ave Overlay
project. The additional funding is required to pay for a higher than expected bid to construct the
project. With the improving economy, repaving costs have grown.
The additional cost is allocated to the Water Utilty Fund which had a waterline replacement
project that created the need for overlay, the Storm water Utility Fund which benefits from the
project as a result of stormline improvements and their impact on the pavement, and REET 11.
The REET II contribution is funded by greaterthan anticipated 2013 revenues.
The project overall costs will be just over $1 million and the majority of the costs ($551 thousand)
are being funded by a federal grant.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
112
Street Const Fund
Const Surf Const Proj
112.200.68.595.33.65.00
213,732
112
Street Const Fund
Reimbursement from
112.200.68.595.95.65.91
(98,500)
125
REET
Interfund Transfer
125.100.62.597.42.55.12
115,232
421
Water Utility Fund
Reimbursement to of
421.000.74.594.34.65.90
78,500
422
IStormwater Utility Fund
Reimbursementto of
422.000.72.594.31.65.90
20,000
Total Expenditure Increase (Decrease)
$ 328,964
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
125
REET
REET Revenue
125.100.318.35.000.00
(115,232)
112
Street Const Fund
Interfund Transfer In
112.200.397.42.125.00
(115,232)
Total Revenue (Increase) Decreas
$ (230,464)
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
421
Water Utility Fund
Ending Fund Balance
421.000.74.508.00.00.10
(78,500)
422
Stormwater Utility Fund
Ending Fund Balance
422.000.72.508.00.00.00
(20,000)
Total Ending Fund Balance Increase (Decrease)
i
1 $ (98,500)
32
Packet Page 242 of 307
EXHIBIT "E": Budget Amendment Detail (August 2013)
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Rob English
Public Works Department
Lift Station Proiect
The Sewer Lift Station project included water line improvements. This amendment will program
a transfer of $33,640 from the Water Utility Fund to the Sewer Utility Fund to pay for the
waterline work.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
421
Water Utility Fund
Reimbursement to otl
421.000.74.594.34.65.90
33,640
423
Sewer Utility Fund
Reimbursement from
423.000.75.594.35.65.91
(33,640)
Total Expenditure Increase (Decrease)
$ -
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
Total Revenue (Increase) Decreas
$ -
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
421
Water Utility Fund
421.000.74.508.00.00.00
(33,640)
423
Sewer Utility Fund
423.000.75.508.00.00.00
33,640
Total Ending Fund Balance Increase (Decrease)
$ -
33
Packet Page 243 of 307
AM-6044
City Council Meeting
Meeting Date: 08/20/2013
Time: 20 Minutes
Submitted By: Roger Neumaier
Department: Finance
Review Committee: Finance
Type:
Information
Infnrma+inn
Subject Title
2014 Budget Approaches and Recommended Fund Balance Policy.
Recommendation
Please refer to the attachment.
Previous Council Action
Presented to the Finance Committee on 08-13-13.
Narrative
Please refer to the attachment.
Attachments
2014 Fund Balance/Budget
Form Review
Inbox Reviewed By
City Clerk Sandy Chase
Mayor Dave Earling
Finalize for Agenda Sandy Chase
Form Started By: Roger Neumaier
Final Approval Date: 08/15/2013
10.
Committee Action: Recommend
Review by
Full Council
Date
08/15/2013 02:22 PM
08/15/2013 02:26 PM
08/15/2013 02:30 PM
Started On: 08/15/2013 01:09 PM
Packet Page 244 of 307
Edmonds General Fund Reserve Recommendation
This agenda item proposes a General Fund target of 32%. The City's policy for a 16%
contingency reserve fund focuses upon "one-time, non -recurring" expenditures. It reserve for risk
management reserve of 2% focuses upon litigation payouts. The policy does not address
fluctuation in liquidity which is a critical issue in an environment where revenues and
expenditures to not occur on a relatively smooth and even basis. The most volatile part of our
revenue structure is our property tax which comes in in April and October.
A very visible indicator of this cyclical volatility is General Fund fund balance measured
throughout a given year. At the end of March, the City experienced its low point so far this year
for City General Fund balance and liquidity. At 12/31/2012, per the City's 3/31/2013 quarterly
report, the General Fund had a fund balance of $11,015,035. At March 31st, it had declined to
$8,701,611 - a reduction equal to 12.5% of General Fund revenue. This decline is primarily
driven by a cyclical flow of revenue within the General Fund. It recovered in April and May and
will experience a similar change in the fall.
GFOA talks about the different types of needs in a Best Practice Statement. I have quoted from
the GFOA Statement below.
In establishing a policy governing the level of unrestricted fund balance in the general fund, a
government should consider a variety of factors, including:
• The predictability of its revenues and the volatility of its expenditures (i.e., higher levels of
unrestricted fund balance may be needed if significant revenue sources are subject to
unpredictable fluctuations or if operating expenditures are highly volatile);
• Its perceived exposure to significant one-time outlays (e.g., disasters, immediate capital needs,
state budget cuts);
• The potential drain upon general fund resources from other funds as well as the availability of
resources in other funds (i.e., deficits in other funds may require that a higher level of
unrestricted fund balance be maintained in the general fund, just as, the availability of resources
in other funds may reduce the amount of unrestricted fund balance needed in the general fund);
• Liquidity (i.e., a disparity between when financial resources actually become available to make
payments and the average maturity of related liabilities may require that a higher level of
resources be maintained); and
• Commitments and assignments (i.e., governments may wish to maintain higher levels of
unrestricted fund balance to compensate for any portion of unrestricted fund balance already
committed or assigned by the government for a specific purpose).
A contingency fund minimum 16% target is discussed in the Best Practice Statement from the
GFOA. Below is that segment of the statement.
8/15/2013
Packet Page 245 of 307
The adequacy of unrestricted fund balance in the general fund should be assessed based upon a
government's own specific circumstances. Nevertheless, GFOA recommends, at a minimum,
that general-purpose governments, regardless of size, maintain unrestricted fund balance in their
general fund of no less than two months of regular general fund operating revenues or regular
general fund operating expenditures. The choice of revenues or expenditures as a basis of
comparison may be dictated by what is more predictable in a government's particular
circumstances. Furthermore, a government's particular situation often may require a level of unrestricted
fund balance in the general fund significantly in excess of this recommended minimum level.
I am recommending that the City amend its reserve policy to also include an additional amount
of 14% in its total General Fund reserves as an amount to absorb the liquidity fluctuations
resulting from uneven flows of resources and expenditures.
Edmonds General Fund Reserve Recommendation
GF Fund Balance Operations Liquidity Deviation
Percentage from 1st Quarter 2013 Report
12.5%
City General Fund Contingency Reserve Target
16.0%
City GF Risk Management Reserve
2.0%
Total General Fund Reserves
30.5%
Finance Department Recommended Target
32.0%
Moody's Rating Services shared information with us that General Fund Balance as a percentage
of revenue for AA rated Cities of less than 50 thousand residents averages falls between 32.8%
(Aa3) and 38.7% (Aal). For all cities of any size, Moody's indicated that Aa3 averages 31.4%
on average and Aal averages 32.1%. Edmonds is rated as Aa3, two steps below Aal.
The City has achieved the level of fund balance recommended above. Implementation of this
approach for 2014 would allow the following:
To the extent that budgeted revenues and expenditures exceed 32%, the City would be able to
increase its 2014 budget to the extent that budgeted year end fund balance does not reduce fund
balance below 32%.
The budget should include an assumption of 2% of total authorized expenditures not being
expended. These expenditures should focus upon one-time projects including equipment,
technology, infrastructure and projects.
Attached to this recommendation is a copy of Moody's analysis of fund balance in Aa rated
cities, the City's current General Fund Reserve Policy and the GFOA's Best Practice Statement
on Appropriate Level of Unrestricted Fund Balance in the General Fund
8/15/2013
Packet Page 246 of 307
m
C
v
m
CD
m
N
A
J
0
w
0
J
Aa-rated cities nationally
Financial
Data : Financial Statistics
& Ratios
Financial Data : Tax Base
Financial Data :Debt
Financial Data :Demographic
Statistics and Ratios
Statistics & Ratios
`
Statistics
Total
General
Unreserved
Available
j
I
Debt
I
Median
General
Fund
' General
Fund
Op Fund
Total Full Full Top Ten
I TaxPayers
f Direct Net ,
Debt %
Burden
population
Per Capita
Income
Family
Years
Fund
Balance
Balance
Value Value Per
as
(Overall
1 2000
Income
Revenues
as % of
Balance as
as % of
as % of
($000) Capita ($)
of Full
Net Debt
Census
(2000
(2000
($000)
Revenues
% of
Revenue
Total
Value
as %Full
Census)
Census)
Revenues
Value)
J
Median
_
�
Aal
Most
I
Cities
Recent
39,311
32.1
25
28.6
4,565,588 140,590 6.8
0.8
2.4
30,730
32,012
77,875
(259)
Available
j
Median
Most
Aa2
Cities
Recent
23,968
32.2
24.3
28.6
2,632,176 112,291 8.1
J 0.8
2.4
20,345
25,962
65,197
(848)
Available
�I
Median
Most
Aa3
Recent
14,027
1
31.4
24.9
29.2
1,363,148 91,387 8.6
y 0.9
2.6
13,182
22,351
57,423
Cities
Available
i
(570)
Aa-rated Cities natiovally with 2010 Census Population less than 50,000
Median
Aal
Cities
(156)
Median
Most
Recent 23,770
Available
J
38.7 32.1
-- -- -
35.1 3,387,295 180,770 7.7 ! 0.7
2.1 17,558
'
38,234 88,903
I
L- -
T
Aa2
Most
Recent 18,464
33.3 25.5
29.2 2,168,727 125,729 8.3 0.8
2.1 16,246
27,251 68,528
Cities
Available
(658)
Median Most
Cities
Recent 12,879
32.8 26.7
30.4 1,267,791 ' 93,996 9 1
2.6 11,850 22,550
58,973
Available
(495)
BEST PRACTICE
Appropriate Level of Unrestricted Fund Balance in the General Fund (2002 and 2009) (BUDGET
and CAAFR)
Background. Accountants employ the term fund balance to describe the net assets of governmental funds
calculated in accordance with generally accepted accounting principles (GAAP). Budget professionals commonly
use this same term to describe the net assets of governmental funds calculated on a government's budgetary
basis.' In both cases, fund balance is intended to serve as a measure of the financial resources available
in a governmental fund.
Accountants distinguish up to five separate categories of fund balance, based on the extent to which the
government is bound to honor constraints on the specific purposes for which amounts can be spent: nonspendable
fund balance, restricted fund balance, committed fund balance, assigned fund balance, and unassigned fund
balance.z The total of the last three categories, which include only resources without a constraint on spending or
for which the constraint on spending is imposed by the government itself, is termed unrestricted fund balance.
It is essential that governments maintain adequate levels of fund balance to mitigate current and future risks (e.g.,
revenue shortfalls and unanticipated expenditures) and to ensure stable tax rates. Fund balance levels are a crucial
consideration, too, in long-term financial planning.
In most cases, discussions of fund balance will properly focus on a government's general fund. Nonetheless,
financial resources available in other funds should also be considered in assessing the adequacy of unrestricted
fund balance (i.e., the total of the amounts reported as committed, assigned, and unassigned fund balance) in the
general fund.
Credit rating agencies monitor levels of fund balance and unrestricted fund balance in a government's general
fund to evaluate a government's continued creditworthiness. Likewise, laws and regulations often govern
appropriate levels of fund balance and unrestricted fund balance for state and local governments.
Those interested primarily in a government's creditworthiness or economic condition (e.g., rating agencies) are
likely to favor increased levels of fund balance. Opposing pressures often come from unions, taxpayers and
citizens' groups, which may view high levels of fund balance as "excessive."
Recommendation. The Government Finance Officers Association (GFOA) recommends that governments
establish a formal policy on the level of unrestricted fund balance that should be maintained in the general f ind.3
Such a guideline should be set by the appropriate policy body and should provide both a temporal framework and
1 For the sake of clarity, this recommended practice uses the terms GAAP fund balance and budgetary fund balance to
distinguish these two different uses of the same term.
2 These categories are set forth in Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance
Reporting and Governmental Fund Type Definitions, which must be implemented for financial statements for periods ended
June 30, 2011 and later.
3 Sometimes restricted fund balance includes resources available to finance items that typically would require the use of
unrestricted fund balance (e.g., a contingency reserve). In that case, such amounts should be included as part of unrestricted
fund balance for purposes of analysis.
Packet Page 248 of 307
specific plans for increasing or decreasing the level of unrestricted fund balance, if it is inconsistent with that
Policy. 4
The adequacy of unrestricted fund balance in the general fund should be assessed based upon a government's own
specific circumstances. Nevertheless, GFOA recommends, at a minimum, that general-purpose governments,
regardless of size, maintain unrestricted fund balance in their general fund of no less than two months of regular
general fund operating revenues or regular general fund operating expenditures.' The choice of revenues or
expenditures as a basis of comparison may be dictated by what is more predictable in a government's particular
circumstances.b Furthermore, a government's particular situation often may require a level of unrestricted fund
balance in the general fund significantly in excess of this recommended minimum level. In any case, such
measures should be applied within the context of long-term forecasting, thereby avoiding the risk of placing too
much emphasis upon the level of unrestricted fund balance in the general fund at any one time.
In establishing a policy governing the level of unrestricted fund balance in the general fund, a government should
consider a variety of factors, including:
• The predictability of its revenues and the volatility of its expenditures (i.e., higher levels of unrestricted
fund balance may be needed if significant revenue sources are subject to unpredictable fluctuations or if
operating expenditures are highly volatile);
• Its perceived exposure to significant one-time outlays (e.g., disasters, immediate capital needs, state
budget cuts);
• The potential drain upon general fund resources from other funds as well as the availability of resources
in other funds (i.e., deficits in other funds may require that a higher level of unrestricted fund balance be
maintained in the general fund, just as, the availability of resources in other funds may reduce the amount
of unrestricted fund balance needed in the general fund);'
• Liquidity (i.e., a disparity between when financial resources actually become available to make payments
and the average maturity of related liabilities may require that a higher level of resources be maintained);
and
• Commitments and assignments (i.e., governments may wish to maintain higher levels of unrestricted fund
balance to compensate for any portion of unrestricted fund balance already committed or assigned by the
government for a specific purpose).
Furthermore, governments may deem it appropriate to exclude from consideration resources that have been
committed or assigned to some other purpose and focus on unassigned fund balance rather than on unrestricted
fund balance.
Naturally, any policy addressing desirable levels of unrestricted fund balance in the general fund should be in
conformity with all applicable legal and regulatory constraints. In this case in particular, it is essential that
differences between GAAP fund balance and budgetary fund balance be fully appreciated by all interested parties.
Approved by the GFOA's Executive Board, October, 2009.
4 See Recommended Practice 4.1 of the National Advisory Council on State and Local Budgeting governments on the need to
"maintain a prudent level of financial resources to protect against reducing service levels or raising taxes and fees because of
temporary revenue shortfalls or unpredicted one-time expenditures" (Recommended Practice 4.1).
5 In practice, a level of unrestricted fund balance significantly lower than the recommended minimum may be appropriate for
states and America's largest governments (e.g., cities, counties, and school districts) because they often are in a better
position to predict contingencies (for the same reason that an insurance company can more readily predict the number of
accidents for a pool of 500,000 drivers than for a pool of fifty), and because their revenues and expenditures often are more
diversified and thus potentially less subject to volatility.
6 In either case, unusual items that would distort trends (e.g., one-time revenues and expenditures) should be excluded,
whereas recurring transfers should be included. Once the decision has been made to compare unrestricted fund balance to
either revenues or expenditures, that decision should be followed consistently from period to period.
' However, except as discussed in footnote 4, not to a level below the recommended minimum.
2
Packet Page 249 of 307
CITY OF EDMONDS
RESERVE POLICY
Subject: Reserve Policy Original Policy Date: N/A
Originating Department: Finance Division Last Revision Date: N/A
Approved By: Shawn Hunstock, Director, Finance & Information Services
1.0
2.0
3.0
M
PURPOSE.
To establish a Reserve Policy for the City which is capable of addressing the
various types (categories) of the City's operating and restricted use funds. The
objectives of this Policy are to (i) provide a clear understanding of the goals and
objectives of reserve establishment, (ii) offer guidance and limitations regarding
the establishment, use and replenishment of City reserves, and (iii) establish a
process for periodic reporting and review of City reserves.
ORGANIZATION AFFECTED
All City funds.
REFERENCES:
GENERAL FUND RESERVE POLICY:
The General Fund is used to account for all general revenues of the City not
specifically levied or collected for other City funds, and for expenditures related
to providing general services by the City. For the purpose of this policy and as it
applies to the General Fund only, the City will establish a Contingency Reserve
Fund with a minimum balance of 8% of annual General Fund revenues. At no
time, however, shall the balance in the Contingency Reserve Fund fall below
8% unless specifically waived by the City Council because of an unforeseen
emergency. The City shall maintain a targeted balance of 16% of annual
General Fund revenues.
4.1 If actual expenditures in the General Fund are less than budgeted
expenditures, and the General Fund does not end the year at a deficit, at
least 5% of the difference between actual revenue and actual
Packet Page 250 of 307
expenditures will revert to the Contingency Reserve Fund and may then
be re -appropriated at the discretion of the City Council.
4.2 The City will annually direct a minimum of 5% of sales tax receipts from
new construction (NAICS Industry Classification Code 23) to the
Contingency Reserve Fund, up to $100,000 per year.
4.3 Total annual transfers to the Contingency Reserve Fund shall not be more
than 125% of the amounts calculated in Sections 4.0, 4.1 and 4.2 above.
Once funded up to the 16% target, there shall be no limitation on the
maximum annual contribution to the Contingency Reserve Fund.
4.4 Use of Contingency Reserve Fund - To the extent that there is an
imbalance in the General Fund between budgeted revenues and budgeted
expenditures, City Council and administration will strive to address the
imbalance first with revenue increases, expenditure reductions, or a
combination of the two.
Use of the Contingency Reserve Fund is a one-time, non -recurring
funding source. If an imbalance in the General Fund occurs that can not
be addressed with additional revenues or expenditure reductions, a multi-
year plan shall be developed to address the imbalance concurrently with
the planned reserve draw down of the Contingency Fund. The
implementation of the replenishment plan will be done in accordance with
the guidelines below (see "Replenishment of Reserves"). A planned draw
down of the fund's reserves should: a) not exceed 50% of the balance in
the Contingency Reserve Fund, and b) not reduce the reserve below 4%
of annual General Fund revenues.
4.5 Replenishment of Reserves - The following criteria will be used to restore
the Contingency Reserve Fund based upon the remaining fund balance
compared to the minimum reserve guideline:
1. If the reserves are drawn down by 25-50% of reserve fund balance,
then a budgetary plan shall be implemented to return the reserve
level to between 75% and 100% of the minimum balance over a 5
to 7 year period.
2. If the reserves are drawn down by 10-25% of reserve fund balance,
then the budgetary plan to restore the reserve shall be structured
over a 3 to 5 year period.
3. If the reserves are drawn down by 0-10% of reserve fund balance,
then a solution to replenish to at least the minimum shall be
structured over a 1 to 3 year period.
2
Packet Page 251 of 307
4.6 Annual Status Reporting and Periodic Review - Annually, after
presentation of the City's Comprehensive Annual Financial Report, the
Finance Director will prepare and present an updated Reserve Level
Status report by August 1st of the following year.
At least every five years, the Mayor, based on advice from the Finance
Director, will ask the City Council to reaffirm or revise this policy, including
the percentages established herein.
5.0 RISK MANAGEMENT RESERVE POLICY:
5.1, The City shall maintain a Risk Management Reserve Fund dedicated to
mitigation of the risk of loss arising from potential claims and lawsuits
against the City for general liability purposes as well as claims resulting
from natural disasters such as earthquakes. Amounts not needed for
current or estimated future claims will be made available along with the
Contingency Reserve Fund in Section 4 for unanticipated expenditures or
significant declines in actual revenue versus budgeted revenue.
5.2. The Risk Management Reserve Fund shall be set at 2% of annual
General Fund revenues. The City shall reach the target of 2% no later
than fiscal year 2014.
5.3. Legal claims expenses incurred below the City's insurance deductible
amounts will be paid for out of the Risk Management Reserve Fund.
Uninsured legal claim expenses will also be deducted from the Risk
Management Reserve Fund.
5.4. Use of the Risk Management Reserve Fund - A draw down of the fund's
reserves should: a) not exceed 50% of the balance in the Risk
Management Reserve Fund, and b) not reduce the reserve below 0.5% of
annual General Fund revenues. Council may grant exceptions to this
limitation on draw down of reserves at its discretion. Any exception
granted will be adopted as part of the City's annual budgeting process.
5.5. Replenishment of Reserves - The following criteria will be used to restore
the Risk Management Reserve Fund based upon the remaining fund
balance compared to the minimum reserve guideline-
1. If the reserves are drawn down by 25-50% of reserve fund balance,
then a budgetary plan shall be implemented to return the reserve
level to between 75% and 100% of the minimum balance over a 3
to 5 year period.
2. If the reserves are drawn down by 10-25% of reserve fund balance,
then the budgetary plan to restore the reserve shall be structured
over a 2 to 3 year period.
3
Packet Page 252 of 307
3. If the reserves are drawn down by 0-10% of reserve fund balance,
then a solution to replenish to at least the minimum shall be
structured over a 1 to 2 year period.
5.6. The City Council may, at their discretion and as necessary, transfer funds
between the Contingency Reserve Fund and the Risk Management
Reserve Fund. Once the two reserve funds are fully funded up to the
minimum levels as established within this policy, at no time will the
combined balances of both funds decline below 8% of annual General
Fund revenues without adoption of a replenishment plan.
4
Packet Page 253 of 307
AM-6007
City Council Meeting
Meeting Date: 08/20/2013
Time: 30 Minutes
Submitted For: Councilmember Bloom
Department: City Council
Committee:
Subiect Title
Discussion regarding Code of Ethics.
Recommendation
Previous Council Action
Submitted By: Jana Spellman
Type: Information
Information
2012 Council Retreat: Council made this subject a priority for 2012 (minutes attached)
it.
April 10, 2012 Public Safety and Personal Committee: This agenda items was discussed (minutes
attached).
2013 Council Retreat: This item was discussed (minutes attached).
March 12, 2013 Public Safety and Personnel Committee: This item was discussed (minutes attached).
July 9, 2013 PS/P Committee: This item was discussed (minutes attached).
July 30, 2013 Council Meeting: This item was put on the August 20, 2013 Council Agenda. See excerpt
from July 30, 2013 minutes below:
"DISCUSSION REGARDING CODE OF ETHICS
This item was moved to the August 20, 2013 Council meeting via action taken under Agenda Item 2."
Narrative
Discussions regarding the formation of an ethics policy have occurred in Public Safety/Personnel
committee meetings in 2012 and 2013.
After discussion during the July 9, 2013 committee meeting, committee members Peterson and Bloom
agreed to forward to full Council the Bellevue and Kirkland ethics policies and the Kirkland Code of
Conduct for discussion. The committee also recommended including the Bainbridge Island "Ethics
Requirements for Advisory Commissions and Committees", with focus on "4. Conduct of Public
Meetings." We will also discuss an Ethics Officer, which other cities have hired on a contract basis to
deal with ethics complaints.
After full Council discussion on all of these issues, direction can then be given to the City Attorney on
how to proceed."
Packet Page 254 of 307
Attachment 1:
February 3, 2011 City Council Retreat Minutes
Attachment 2:
April 10, 2012 Public Safety/Personnel Committee Minutes
Attachment 3:
Excerpt from 2012 Final Edmonds Personnel Policies
Attachment 4:
Ord 3689 Conflict of Interest
Attachment 5:
Excerpt from 2013 Council Retreat Minutes
Attachment 6:
March 12, 2013 Public Safety/ Personnel Committee Minutes
Attachment 7:
July 9, 2013 Public Safety/ Personnel Committee Minutes
Attachment 8:
Kirkland Code of Conduct
Attachment 9:
Bellevue Code of Ethics
Attachment 10:
Bainbridge Island - Ethics Requirements for Advisory Commissions and Committees
Attachment 11:
City of Kirkland Chapter 3.14 Code of Ethics
Attachments
Attach 1: 2012 Council Retreat Minutes
Attach 2 April-10-12 Minutes Public Safety, Personnel Committee
Attach 3 - Exerpt from 2012 FINAL Edmonds Personnel Policies
Attach 4 - Ord 3689 Conflict of Interest
Attach 5: Excerpt from 2013 Council Retreat Minutes
Attach 6: Minutes 3/12/13 PS/P Committee
Attach 7: Minutes 7/9/13 PS/P Committee
Attach 8: Kirkland Code of Conduct
Attach 9: Bellevue Code of Ethics
Attach 10: Bainbridge Island - Ethics Requirements for Advisory Commissions and Committees
Attach 11: CITY OF KIRKLAND Chapter 3.14 CODE OF ETHICS
Inbox Reviewed By
City Clerk Sandy Chase
Mayor Dave Earling
Finalize for Agenda Sandy Chase
Form Started By: Jana Spellman
Final Approval Date: 08/15/2013
Form Review
Date
08/15/2013 09:29 AM
08/15/2013 10:31 AM
08/15/2013 10:46 AM
Started On: 08/05/2013 03:04 PM
Packet Page 255 of 307
before the Council is first a committee meeting or work session. Issues that have a financial impact will be
discussed at a work session rather than just by the Finance Committee.
It was the consensus of the Council to change the name of the Community Services/Development Services
Committee to the Public Works, Parks and Planning Committees.
• Mission Statements
Committees will determine whether to develop a mission statement. Councilmembers Buckshnis and Yamamoto
will develop a mission statement for the Finance Committee.
• Clarify the Public Safety/Human Resources Committee
It was the consensus of the Council to change the name of the Public Safety/Human Resources to Committee to
the Public Safety and Personnel Committee.
• Community Outreach, Tree Board
Council President Peterson explained there has been a proposal to restart the Community Outreach Committee.
Councilmember Plunkett recalled the Community Outreach Committee was discontinued after 3 years; no new
methods of communicating were identified. Mayor Earling commented on the potential for an electronic
newsletter.
Discussion followed regarding whether to form a code rewrite committee so that the code rewrite is Council and
citizen driven, technical expertise required for the code rewrite, having staff make periodic presentations at
Council work sessions regarding the rewrite, the proposal by staff to restructure the code, providing opportunity
for citizen comment but having professionals assemble the changes, citizen knowledge that could benefit the
process, concern with citizens participating for their own benefit or at least that perception, proposal to have
user groups test the model, ability for any citizen to identify code conflicts regardless of whether there is a
committee structure, and asking staff whether forming a committee in the future could be helpful.
The Council agreed to seek feedback from Planning Manager Rob Chave and Building Official Leonard
Yarberry regarding forming a code rewrite committee and schedule further discussion on a work session agenda.
Council President Peterson suggested enhancing the Council portion of the website with more updates, etc. and
working with the Mayor on an electronic newsletter and then consider whether a Community Outreach
Committee is needed. It was the consensus of the Council to add a Council liaison to the Tree Board and to
make it a paid committee position.
0 Ethics
Council President Peterson recalled there has been discussion about developing a code of ethics for
Councilmembers. Councilmembers Fraley-Monillas, Bloom and Petso offered to serve on an ad hoc committee
that would review other cities' codes and present a draft to the Council.
• Miscellaneous
Mr. Taraday explained a special meeting notice must be issued for Tuesday committee meetings that begin at
6:00 p.m. If the Council wished to continue holding committee meetings at 6:00 p.m., he suggested revising the
code to reflect that start time.
Edmonds City Council Retreat Draft Minutes
February 2-3, 2011
Page 17
Packet Page 256 of 307
PUBLIC SAFETY/PERSONNEL COMMITTEE
MEETING MINUTES
April 10, 2012
Committee members present: Council Member K. Michael Plunkett
Council Member Joan Bloom
Others present: HR Manager Mary Ann Hardie
Citizen Don Hall
Council Member Plunkett called the meeting to order at 7:19 pm.
DISCUSSION ON CODE OF ETHICS (RELATING TO COUNCIL MEMBERS)
Council Member Michael Plunkett opened the discussion by stating it was unclear as to what action/direction
should be taken at this point with regard to this as Council had not given any specific direction regarding this
topic although one or some council member(s) may have wanted to discuss this further. Council Member Joan
Bloom stated that she had reviewed the City of Kirkland's Code of Ethics and the Mountlake Terrace Code of
Ethics and there were some concerns that she had with using a code of ethics similar to theirs.
Council Member Bloom further stated that she was not aware that there was a code of ethics for Council
Members. HR Manager Mary Ann Hardie affirmed this. Council Member Bloom stated that she would like to
build a policy regarding a code of ethics and that this process needs to move forward. Council Member
Plunkett stated that he was willing to discuss this topic since it was on the agenda, but that that he may not be
interested in moving this forward [for Council consideration].
Ms. Hardie stated that she had discussed this HR Committee subject with Carrie Hite (Parks, Recreation &
Cultural Services Director) prior to the meeting and that they both agreed that HR would likely not be the best
(nor most appropriate) committee for this forum. Additionally, while HR had provided samples of codes of
ethics from other cities it would seem that the City Attorney and/or the City Clerk's Office [or Council] may be
more appropriate for this process. Ms. Hardie also emphasized that HR was willing to continue to provide
information as needed to the committee to assist with the process, but that this was not a [specific to] HR
function since it did not pertain to employee related policies.
There was some discussion that followed by the committee about what the process would be to create a code
of ethics policy for Council members, creating a committee for this and whether or not the HR Committee was
the appropriate committee for the discussion.
Council Member Plunkett emphasized his concern about the subjectivity of some of the other policies from
other cities and that [while the City may not have a specific code of ethics for Council Members] there are state
laws that Council Members must follow. Council Member Bloom stated that she understood Council Member
Plunkett's concerns but that due to the expressed interest/concern from the citizens about the possible need
for this policy, she felt it was important for: 1) The City of Edmonds to have this policy; 2) this information to be
available to citizens (as well as being part of transparency of information and citizen participation); and 3) there
to be continued work toward the creation of such a policy. Council Member Plunkett stated that he would like to
make this information easier for citizens to access.
Council Member Bloom stated that since there does not usually appear to be a large agenda for the HR
Committee, that the work on this code of ethics policy could be done at this committee and that the Cities of
Kirkland, Mountlake Terrace and another city may be reviewed for further policy consideration. Council
Member Plunkett agreed that this could be kept on the HR Committee Meeting agenda and that further review
of the policy will occur at the next meeting.
Packet Page 257 of 307
PUBLIC COMMENT PERIOD
Citizen Don Hall stated that he agreed with Council Member Plunkett that some of the code of ethics policies from
other cities that he had come across did appear to be too subjective. Citizen Hall further stated that he became
more interested in this topic of discussion after it was discovered that Council Members were not considered to be
employees of the City and are not held to the same City Personnel Policy standards although [perhaps] they should
be. This process will likely require a lot of "hands on" work and will be a difficult process.
The meeting adjourned at 7:44 pm
2
Packet Page 258 of 307
CHAPTER X
EMPLOYEE RESPONSIBILITIES AND CODE OF ETHICS
10.1 GENERAL CODE OF CONDUCT The City's primary function is to provide
service to the citizens of Edmonds. To achieve that goal, all employees are expected to
treat the public as their most valued customer. All employees are expected to serve the
public in a professional manner, which is courteous, efficient and helpful. Employees
must maintain a clean and neat appearance appropriate to their work assignment, as
determined by their position and department head.
Since the proper working relationship between employees and the City depends on
each employee's on -going job performance, professional conduct and behavior, the City
has established certain minimum standards of personal and professional conduct.
Among the City's expectations are: tact and courtesy towards the public and fellow
employees; adherence to City policies, procedures, safety rules and safe work
practices; compliance with directions from supervisors; preserving and protecting the
City's equipment, grounds, facilities and resources; and providing orderly and cost
efficient services to its citizens. In addition, all persons representing the City of
Edmonds are expected to conduct business in the following manner:
• All persons, representing the City of Edmonds, shall conduct business in a
professional manner, respecting all citizens' rights, and showing courtesy to all.
• Their actions shall be conducted within compliance of the laws and regulations
governing the City's actions, including but not limited to RCW Title 42.
• City representatives are expected to conduct business in an open manner.
• They shall not engage in any conduct which would reflect unfavorably upon City
government or any of the services it provides.
• They must avoid any action which might result in or create the impression of
using their position for private gain, giving preferential treatment or privileged
information to any person, or losing impartiality in conducting the City's business.
10.2 OUTSIDE EMPLOYMENT AND CONFLICTS OF INTEREST Employees
shall not, directly or indirectly, engage in any outside employment or financial interest
which may conflict, in the City's opinion, with the best interests of the City or interfere
with the employee's ability to perform his/her assigned City job. Examples include, but
are not limited to, outside employment which:
53
Packet Page 259 of 307
(1) prevents the employee from being available for work beyond normal
working hours, such as emergencies or peak work periods, when such
availability is a regular part of the employee's job;
(2) is conducted during the employee's work hours;
(3) utilizes City telephones, computers, supplies, credit, or any other
resources, facilities or equipment;
(4) is employed with a firm which has contracts with or does business with the
City; or
(5) may reasonably be perceived by members of the public as a conflict of
interest or otherwise discredits public service.
10.3 REPORTING IMPROPER GOVERNMENT ACTION In compliance with the
Local Government Employee Whistleblower Protection Act, RCW 42.41.050, this policy
is created to encourage employees to disclose any improper governmental action taken
by city officials or employees without fear of retaliation. This policy also safeguards
legitimate employer interests by encouraging complaints to be made first to the City,
with a process provided for speedy dispute resolution.
Key Definitions:
Improper Governmental Action is any action by a city officer or employee that is:
(1) undertaken in the performance
duties, whether or not the action
employment, and
of the official's or employee's official
is within the scope of the employee's
(2) in violation of any federal, state or local law or rule, is an abuse of
authority, is of substantial and specific danger to the public health or
safety, or is a gross waste of public funds.
(3) "improper governmental action" does not include personnel actions (hiring,
firing, complaints, promotions, reassignment, for example). In addition,
employees are not free to disclose matters that would affect a person's
right to legally protected confidential communications.
City employees who become aware of improper governmental action should follow this
procedure:
• Bring the matter to the attention of his/her supervisor, if non-involved, in writing,
stating in detail the basis for the employee's belief that an improper action has
occurred. This should be done as soon as the employee becomes aware of the
improper action.
54
Packet Page 260 of 307
• Where the employee believes the improper action involves their supervisor, the
employee may raise the issue directly with Human Resources, their Department
Director or the Mayor. Where the employee believes the improper action involves
the Mayor, the employee may raise the issue with Human Resources or the City
Attorney.
• The Mayor or his/her designee, as the case may be, shall promptly investigate the
report of improper government action. After the investigation is completed (within
thirty (30) days of the employee's report), the employee shall be advised of the
results of the investigation, except that personnel actions taken as a result of the
investigation may be kept confidential.
An employee who fails to make a good faith effort to follow this policy shall not be
entitled to the protection of this policy against retaliation, pursuant to RCW 42.41.030.
In the case of an emergency, where the employee believes that damage to persons or
property may result if action is not taken immediately, the employee may bypass the
above procedure and report the improper action directly to the appropriate government
agency responsible for investigating the improper action. For the purposes of this
section, an emergency is a circumstance that if not immediately changed may cause
damage to persons or property.
Employees may report information about improper governmental action directly to an
outside agency if the employee reasonably believes that an adequate investigation was
not undertaken by the City to determine whether an improper government action
occurred, or that insufficient action was taken by the City to address the improper action
or that for other reasons the improper action is likely to recur. Outside agencies to
which reports may be directed include:
Snohomish County Prosecuting Attorney
M/S 504
Everett, WA 98201
(425)388-3333
Washington State Attorney General
1125 Washington Street SE
P.O. Box 40100
Olympia, WA 98504
(360)753-6200
Washington State Auditor
Capital Campus
P.O. Box 40021
Olympia, WA 98504
(360)902-0370
If the above -listed agencies do not appear to appropriate in light of the nature of the
improper action to be reported, contact information for other state and county agencies
may be obtained via the following link: http://access.wa.gov/agency/agency.aspx. It is
unlawful for a local government to take retaliatory action because an employee, in good
faith, provided information that improper government action occurred. Retaliatory
55
Packet Page 261 of 307
Action is any material adverse change in the terms and conditions of an employee's
employment. Employees who believe they have been retaliated against for reporting an
improper government action should follow this procedure:
Procedure for Seeking Relief against Retaliation:
(1) Employees must provide a written complaint to the supervisor within thirty
(30) days of the occurrence of the alleged retaliatory action. If the
supervisor is involved, the notice should go to the Mayor. If the Mayor is
involved, the notice should go to the City Attorney. The written charge
shall specify the alleged retaliatory action and the relief requested.
(2) The Mayor or his/her designee, as the case may be, shall investigate the
complaint and respond in writing within thirty (30) days of receipt of the
written charge. Additional time to respond may be necessary depending
on the nature and complexity of the complaint.
(3) After receiving the City's response, the employee may request a hearing
before a state administrative law judges (ALJ) to establish that a
retaliatory action occurred and to obtain appropriate relief under the law.
The request for hearing must be delivered within the earlier of either
fifteen (15) days of receipt of the City's response to the charge of
retaliatory action or forty-five (45) days of receipt of the charge of
retaliation to the Mayor for response.
(4) Within five (5) working days of receipt of a request for hearing the City
shall apply to the State Office of Administrative Hearing's for an
adjudicative proceeding before an administrative law judge.
Office of Administrative Hearings
PO Box 42488
Olympia, WA 98504-2488
360.407.2700
800.558.4857
360.664.8721 Fax
(5) At the hearing, the employee must prove that a retaliatory action occurred
by a preponderance of the evidence in the hearing. The ALJ will issue a
final decision not later than forty-five (45) days after the date of the
request for hearing, unless an extension is granted.
The Mayor or designee is responsible for implementing these policies and procedures.
This includes posting the policy on the City bulletin board, making the policy available to
any employee upon request, and providing the policy to all newly hired employees.
Officers, managers and supervisors are responsible for ensuring the procedures are
fully implemented within their areas of responsibility.
56
Packet Page 262 of 307
Violations of this policy and these procedures may result in appropriate disciplinary
action, up to and including dismissal.
10.4 POLITICAL ACTIVITIES City employees may participate in political or partisan
activities of their choosing provided that City resources and property are not utilized,
and the activity does not adversely affect the responsibilities of the employees in their
positions. Employees may not campaign on City time or in a City uniform or while
representing the City in any way. Employees may not allow others to use City facilities
or funds for political activities without a paid rental agreement.
Any City employee who meets with or may be observed by the public or otherwise
represents the City to the public, while performing his/her regular duties, may not wear
or display any button, badge or sticker relevant to any candidate or ballot issue during
working hours. Employees shall not solicit, on City property or City time, for a
contribution for a partisan political cause.
Except as noted in this policy, City employees are otherwise free to fully exercise their
constitutional First Amendment rights.
10.5 NO SMOKING POLICY The City maintains a smoke -free workplace. No
smoking of tobacco products or electronic smoking devices is permitted anywhere in the
City's buildings or vehicles, and offices or other facilities rented or leased by the City. If
an employee chooses to smoke, it must be done outside at least 25 feet from
entrances, exits, windows that open, and ventilation air intakes.
10.6 PERSONAL POSSESSIONS AND ELECTRONIC COMMUNICATIONS
The City cannot assume responsibility for any theft or damage to the personal
belongings of City employees. Therefore, the City requests that employees avoid
bringing valuable personal articles to work. Employees are solely responsible for
ensuring that their personal belongings are secure while at work. Employees should
have no expectation of privacy as to any items or information generated/stored on City
systems. Employees are advised that work -related searches of an employee's work
area, workspace, computer and electronic mail on the City's property may be conducted
without advance notice. The City reserves the right to search employee desks, lockers
and personal belongings brought onto City premises if necessary. Employees who do
not consent to inspections may be subject to discipline, up to and including immediate
termination.
Please see Attachment A - INFORMATION SERVICES - ACCEPTABLE USE POLICY -
for guidelines on use of City computers.
10.7 USE OF TELEPHONES AND CITY VEHICLES Use of City phones and
City cellular phones for local personal phone calls and text messaging should be kept to
a minimum; long distance personal use is prohibited. Other City equipment, including
vehicles, should be used by employees for City business only, unless otherwise
57
Packet Page 263 of 307
approved by the Department Director. Employees' misuse of City services, telephones,
vehicles, equipment or supplies can result in disciplinary action up to and including
termination. The City reminds employees that Washington state law restricts the use of
cell phones and PDA's while driving. Employees must comply with applicable laws
while engaging in work for the City.
10.8 BULLETIN BOARDS Information of special interest to all employees is
posted regularly on the City bulletin boards. Employees may not post any information
on these bulletin boards without the authorization of the Department Head.
10.9 MEDIA RELATIONS The Mayor or designated department heads shall be
responsible for all official contacts with the news media during working hours, including
answering of questions from the media. The Mayor or department head may designate
specific employees to give out procedural, factual or historical information on particular
subjects.
10.10 USE OF SAFETY BELTS Per Washington law, anyone operating or riding in
City vehicles must wear seat belts at all times.
10.11 DRIVER'S LICENSE REQUIREMENTS As part of the requirements for
certain specific City positions, an employee may be required to hold a valid Washington
State Driver's license and/or a Commercial Driver's License (CDL). If an employee fails
his or her CDL physical examination or the license is revoked, suspended or lost, or is
in any other way not current, valid, and in the employee's possession, the employee
shall promptly notify his/her department head and will be immediately suspended from
driving duties. The employee may not resume driving until proof of a valid, current
license is provided to his/her department head. Depending on the duration of license
suspension, revocation or other inability to drive, an employee may be subject to
disciplinary action, up to and including termination. Failure on the part of an employee
to notify their department director of the revocation, suspension, or loss of driving
privileges may subject the employee to disciplinary action, up to and including
termination.
10.12 SOLICITATIONS Most forms of selling and solicitations are inappropriate in
the workplace. They can be an intrusion on employees and citizens and may present a
risk to employee safety or to the security of City or employee property. The following
limitations apply:
Persons not employed by the City may not solicit, survey, petition, or distribute literature
on our premises at any time. This includes persons soliciting for charities,
salespersons, questionnaire surveyors, labor union organizers, or any other solicitor or
distributor. Exceptions to this rule may be made in special circumstances where the
City determines that an exception would serve the best interests of the organization and
our employees. An example of an exception might be the United Way campaign or a
similar, community -based fund raising effort.
Packet Page 264 of 307
Employees may not solicit for any purpose during work time. Reasonable forms of
solicitation are permitted during non -work time, such as before or after work or during
meal or break periods. Soliciting employees who are on non -work time may not solicit
other employees who are on work time. Employees may not distribute literature for any
purpose during work time or in work areas, or through the City's electronic systems.
The employee lunchroom is considered a non -work area under this policy.
10.13 USE OF CITY CREDIT Unless otherwise authorized by City policy or
specifically authorized by the Mayor, no City employee is authorized to commit the City
to any contractual agreement, especially an agreement that lends the City's credit in
any way. Employees are prohibited from conducting personal business with companies
in any way which improperly implies the employee is acting as an agent of the City.
10.14 SUBSTANCE ABUSE The City's philosophy on substance abuse has two
focuses: (1) a concern for the well being of the employee and (2) a concern for the
safety of other employees and members of the public.
As part of our employee assistance program, we encourage employees who are
concerned about their alcohol or drug use to seek counseling, treatment and
rehabilitation. Although the decision to seek diagnosis and accept treatment is
completely voluntary, the City is fully committed to helping employees who voluntarily
seek assistance to overcome substance abuse problems. In most cases, the expense
of treatment may be fully or partially covered by the City's benefit program. Please see
the EAP counselor for more information. In recognition of the sensitive nature of these
matters, all discussions will be kept confidential. Employers who seek advice or
treatment will not be subject to retaliation or discrimination.
Although the City is concerned with rehabilitation, it must be understood that disciplinary
action may be taken when an employee's job performance is impaired because he/she
is under the influence of drugs or alcohol on the job. The City may discipline or
terminate an employee possessing, consuming, selling or using alcohol, or controlled
substances (other than legally prescribed) during work hours or on City premises,
including break times and meal periods. The City may also discipline or terminate an
employee who reports for duty or works under the influence of alcohol or controlled
substances. Employees may also not report for work when their performance is
impaired by the use of prescribed or over-the-counter medications.
The City reserves the right to search employee work areas, offices, desks, filing
cabinets etc. to ensure compliance with this policy. Employees shall have no
expectation of privacy in such areas.
Any employee who is convicted of a criminal drug violation in the workplace must notify
the organization in writing within five calendar days of the conviction. The organization
will take appropriate action within 30 days of notification. Federal contracting agencies
will be notified when appropriate.
59
Packet Page 265 of 307
Testing: Certain employees of the City, including those who must possess CDLs or
who have safety sensitive positions, are subject to random drug and alcohol testing.
Any employee may also be required to submit to alcohol or controlled substance testing
when the City has reasonable suspicion that the employee is under the influence of
controlled substances or alcohol. Refusal to submit to testing, when requested, may
result in immediate disciplinary action, including termination. The City may also choose
to pursue criminal charges, if violations of law are suspected.
The City has adopted Drug and Alcohol Testing Policies and Procedures, which more
specifically describe the City's substance abuse policy, and these are incorporated
herein by reference as Appendix B.
Z1
Packet Page 266 of 307
0006.90000
BFP:
5/21/08
ORDINANCE NO.3689
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING THE PROVISIONS OF TITLE 3
ECC, REVENUE AND FINANCE, TO ADD A NEW CHAPTER
3.70 ECC, CONFLICT OF INTEREST, REGARDING
CONTRACTS WITH FORMER EMPLOYEES; PROVIDING
FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE
DATE.
WHEREAS, the city has contracted for professional services with firms that have
hired former city employees; and
WHEREAS, Chapters 42.20 and 42.23 RCW, which regulates conflict of interest
in municipal contracting, does not specifically address dealings with former employees; and
WHEREAS, the City Council finds it to be in the best interest of the city to adopt
regulations establishing criteria for contracting with former employees or firms that hire former
employees; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO
ORDAIN AS FOLLOWS:
Section 1. A new Chapter 3.70 ECC, Conflict of Interest., is hereby adopted in
Title 3 ECC, Revenue and Finance., to read as follows:
Chapter 3.70
CONFLICT OF INTEREST
3.70.000 Definitions.
3.70.010 Restrictions on future employment of city
employees.
3.70.020 Disclosure of Privileged, Confidential, or
Proprietary Information.
{SFP696127.DOC;1/00006.900000/} - 1 -
Packet Page 267 of 307
3.70.030 Exemption.
3.70.040 Penalties.
3.70.000 Definitions.
The definition of words used in Chapter 3.70 ECC shall be
consistent with the definitions, context and usage of the terms in
Chapter 42.23 RCW, and their interpretation by Washington
Courts.
3.70.010 Restrictions on future employment of city
employees.
No former city official, officer or employee may, within a
period of one year from the date of termination or city
employment, accept employment or receive compensation
from an employer if:
(a) The former city official, officer or employee, during the two
years immediately preceding termination of city employment,
was engaged in the negotiation or administration of one or
more contracts on behalf of the city with that employer and
was in a position to make discretionary decisions affecting the
outcome of such negotiation or the nature of such
administration; and
(b) Such a contract or contracts have a total value of more than
ten thousand dollars; and
(c) The duties of the employment with the employer or the
activities for which the compensation would be received
include fulfilling or implementing, in whole or in part, the
provisions of such a contract or contracts or include the
supervision or control of actions taken to fulfill or implement,
in whole or in part, the provisions of such a contract or
contracts. This session shall not be construed to prohibit a city
elected or appointed official or a city employee from accepting
employment with a city employee organization.
2. No former city official, officer or employee may, within a
period of one year following the termination of city
employment, have a direct or indirect beneficial interest in a
contract or grant that was expressly authorized or funded by
specific legislative or executive action in which the former city
official, officer or employee participated.
{BFP696127.DOQ1/00006.900000/} - 2 -
Packet Page 268 of 307
3. No former city official, officer or employee may, within a
period of one year following the termination of city
employment, represent any person before any city board, body,
agency, department, committee, examiner, adjustor, or
commission regarding a specific project the former official or
employee worked on, and was in a position to make
discretionary decisions or recommendations, during his/her
term of service or employment unless:
(a) The former city official, officer or employee receives no
compensation for representing that person; or
(b) The specific project was a legislative issue; or
(c) The matter involved in the representation by the former city
official, officer or employee directly affects properties owned
by the former city official, officer or employee.
4. Any elected or appointed official having the power to perform
an official act or action shall, for a period of one year after the
termination of his or her employment or term of service, refrain
from lobbying the city department, agency, elected body,
commission, or board on which they last served unless:
(a) The former city elected or appointed official is receiving no
compensation for such lobbying; or
(b) The matter being lobbied directly affects properties owned
by the former elected or appointed official.
3.70.020 Disclosure of Privileged, Confidential, or
Proprietary Information.
No former city official, officer or employee shall disclose or use
any privileged, confidential, or proprietary information gained
because of his or her service or employment with the city.
3.70.030 Exemption.
1. The prohibitions of ECC 3.10.010 notwithstanding, the city
may contract with a former city official, officer or employee
for expert or consultant services within one year of the latter's
leaving city service upon determination and approval by
resolution from the City Council that:
{BFP696127.DOC;1/00006.900000/} - 3 -
Packet Page 269 of 307
(a) It is important for the city to obtain the services in the
contract, and time is of the essence;
(b) The former city official, officer or employee is best
qualified to perform the services, and contracting with another
would result in undue burden on the city; and
(c) The interests of the city, including but not limited to legal,
financial and operations, will not be undermined as a result
thereof.
2. The prohibitions of ECC 3.10.010 shall not apply to a former
official, officer or employee acting on behalf of a governmental
agency, if the City Council determines that the service to the
agency is not adverse to the interest of the city.
3. Nothing in this ordinance shall prohibit an official elected to
serve a governmental entity other than the City of Edmonds
from carrying out his or her official duties for that government
entity.
3.70.040 Penalties.
Any person violating any provision of ECC 3,70.010 and ECC
3.70.020 shall be guilty of a gross misdemeanor and subject to
punishment in accordance with ECC 5.50.020.
Section 2. Severability. If any section, sentence, clause or phrase of this
ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction,
such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this ordinance.
Section 3. Effective Date. This ordinance is subject to referendum, and shall
take effect thirty (30) days after passage and publication of an approved summary thereof
consisting of the title.
APPRD D: Atle� -
MAY G Y AAAKENSON
f BFP696127.DOC; 1/00006.900000/) - 4 -
Packet Page 270 of 307
ATTEST/AUTHENTICATED:
Ad'o��- z &:�� '
TY CLERK, SANDRA S. CHASE
APPROVEDYTA
:
OFFICE OF EY:
BY
W. SCOTT SNYDER
FILED WITH THE CITY CLERK: 06/13/2008
PASSED BY THE CITY COUNCIL: 06/17/2008
PUBLISHED: 06/22/2008
EFFECTIVE DATE: 07/22/2008
ORDINANCE. NO, 3689
(8FF696127.n0C-.IA) a6.4000001y - 5 -
Packet Page 271 of 307
SUMMARY OF ORDINANCE NO.3689
of the City of Edmonds, Washington
On the 17th day of June, 2008, the City Council of the City of Edmonds, passed
Ordinance No.3689. A summary of the content of said ordinance, consisting of the title,
provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING THE
PROVISIONS OF TITLE 3 ECC, REVENUE AND FINANCE, TO ADD A NEW CHAPTER
3.70 ECC, CONFLICT OF INTEREST, REGARDING CONTRACTS WITH FORMER
EMPLOYEES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE
DATE.
The full text of this Ordinance will be mailed upon request.
DATED this 18th day of June, 2008,
-'ear.
CITY CLERK, SANDRA S. CHASE
{ €3FP696127.DOC; 1100006.9000001}
Packet Page 272 of 307
Humann, Debi
From:
Chase, Sandy
Sent:
Wednesday, September 14, 2011 11:00 AM
To:
Humann, Debi
Subject:
RE: Ordinance Search
Attachments:
Ordinance 3689.pdf
Hi Debi,
I believe you are looking for Ordinance 3689 (attached) that was adopted in May 2008 that relates to "conflict of
interest", former employees, etc.
I did a quick word search for anything to do with "ethics" and nothing came up. Also, I do not recall any other ordinance
that may apply. If I come across anything, I will be sure to let you know.
Sandy
From: Humann, Debi
Sent: Wednesday, September 14, 2011 9:34 AM
To: Chase, Sandy
Subject: Ordinance Search
Hi Sandy:
I know you are too busy for words but I need help when you get a chance. At last night's PS/HR Committee meeting,
Wilson and Bernheim reviewed the Ethics Board issue. They requested that I supply the ordinance that apparently was
prepared when Don Fiene went from being an employee to working for a private company. No idea what this is about.
Don left our employment 4/08 if that helps. If you can think of any other ordinance that might deal with ethics, that
would be appreciate also.
Thank you.
Debi
Packet Page 273 of 307
to watch the January 23 joint meeting with the Planning Board, Economic Development Commission and the
consultant. With regard to student volunteers, he recalled his son was a student volunteer on the skate park and
worked three years to design and build it. He used that experience in college. If the Council pursues a parks
levy, he recommended including a project for students in order to engage them in campaigning for the levy. He
agreed with Mr. Hertrich's suggestion for the Council to appoint a representative to the School District and also
suggested Councilmembers attend the Superintendent's monthly roundtable meetings.
Councilmember Bloom explained she wanted the Council to adopt an ethics policy that addresses
board/commission, elected officials and staff. There are many policies in Washington could be adapted for
Edmonds. The next step is to form an ethics committee; if a citizen has a question about something such as a
conflict of interest, they can go to the ethics committee and determine whether something is potentially an ethics
violation. She recommended the Council, 1) adopt an ethics policy, and 2) form an ethics committee. She sought
Council approval for the Public Safety & Personnel Committee to pursue this.
Ms. Hite explained the recently adopted personnel policy has an extensive ethics policy for employees; that is
the best place for policies regarding employees. She encouraged the Council to develop an ethics policy for
boards/commissions and elected officials but not to include employees.
Discussion followed regarding other cities' ethics policies, past unsuccessful efforts to develop a code of ethics
policy, developing a policy with enough examples to provide direction, and the difference between a code of
conduct and code of ethics.
Summary: Refer development of code of ethics to Public Safety and Personnel Committee.
11. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION
No action.
10. MISCELLANEOUS
Based on yesterday's discussion regarding public comment at committee meetings, Council President Petso
distributed language for committee meeting notices and asked Councilmember to submit comments/concerns to
Ms. Chase.
The retreat was adjourned at 11:37 p.m.
Edmonds City Council Retreat Draft Minutes
February 1-2, 2013
Page 21
Packet Page 274 of 307
Action: Take item to full Council for further discussion after draft discussion points and
possible ordinance language received from Officer Dawson.
C. Discussion and potential action regarding possible amendment of City
Code 8.48, Parking, Paragraph 8.48.215 B.2.
Joan Ferebee, Court Administrator, explained she attended a Parking Committee
Meeting to bring to their attention the difficulty the Municipal Court is experiencing with
the section of the City Code that allows citizens who receive a parking ticket to pay a
reduced fine if the individual pays the fine by the end of the next business day after the
issuance of the parking ticket. Generally, the Court does not have the tickets in their
system that quickly. Therefore, the individuals can become very angry and upset when
they come to the Municipal Court and are not able to pay. Ms. Ferebee stated that the
Parking Committee recommended removing the section of the Code that allows for a
reduced fine if it is paid by the end of the next business day.
Councilmember Peterson stated that he was in agreement with eliminating the reduced
fine. He stated that he would work with the City Attorney to create an ordinance to place
on the consent agenda. Councilmember Bloom was in agreement.
Action: Councilmember Peterson will work with the City Attorney to create an ordinance
eliminating the reduced fine. The Ordinance is to be placed on a future Consent Agenda
for approval.
D. Student and Senior Volunteers
Councilmember Bloom stated she would like to support the Boards and Commissions in
obtaining student volunteers. She suggested that a senior volunteer could assist Jana
Spellman, Senior Executive Council Assistant, in getting the word out to the various
schools.
Councilmember Peterson suggested Ms. Spellman could email the school board or a
volunteer coordinator in the school system to determine if there are students interested
in volunteering. Councilmember Bloom suggested a senior volunteer could work with
Jana to develop a framework for contacting all of the schools with the appropriate person
to contact and to advertise.
Councilmember Peterson cautioned that managing a volunteer can take more time. He
suggested talking with the Council President as she is in charge of Ms. Spellman's
schedule.
Councilmember Bloom also recalled that at the Council Retreat, Councilmember
Johnson suggested an event be held to recognize city volunteers. Councilmember
Bloom stated she will discuss with the Mayor the idea of scheduling a yearly event.
E. Ethics Board and Code of Ethics
Councilmember Bloom suggested narrowing down the list of sample policies from other
cities for the City Attorney to work with in developing the policy for Edmonds. She
suggested using the policies from the cities of Bainbridge Island, Lynnwood and Monroe.
Public Safety & Personnel Committee
March 12, 2013
Page 2 of 3
Packet Page 275 of 307
Councilmember Bloom stated that she would like the policy to include appointed officials
(directors) in addition to elected officials and members of boards and commissions.
Councilmember Peterson stated that he did not think the policy needed to address
appointed officials (directors) as they answer to the Mayor.
The Committee concluded that a further discussion on a Code of Ethics policy would be
scheduled for the April Committee Meeting to determine which policy will be sent to the
City Attorney.
F. Discussion regarding taking minutes during Council Committee Meetings.
Councilmember Peterson stated that if detailed/complete minutes are desired it would be
necessary to pay someone to attend the meetings for this purpose. If action minutes are
prepared (which is the way it has generally always been done), then he did not think
councilmembers should take the minutes as it is difficult to participate in the discussion
and take minutes.
Councilmember Bloom agreed that councilmembers should not take minutes.
After discussion, Councilmembers Bloom and Peterson agreed on the following
recommendation:
• Action minutes for committee meetings, prepared by staff members in
attendance.
• If a controversial item is scheduled, arrangements for more detailed minutes will
be made.
• Summary comments made by citizens should be included. Committee members
will summarize citizen comments if no staff is available.
• Work with Council President related to agenda items to make sure a staff
member is available for each item discussed at the committee meeting.
• Committee minutes are to be forwarded to committee chairs for review (as time
allows).
G. Public Comments
There were no public comments.
The committee meeting adjourned at 8:17 p.m.
Public Safety & Personnel Committee
March 12, 2013
Page 3 of 3
Packet Page 276 of 307
Councilmember Peterson suggested dropping reference to 2.10.050 in this section of the
code.
Councilmember Bloom next pointed out that 2.10.050 refers to both finance director and
community services director, however the title of the section does not reflect this.
Further, Councilmember Bloom believes the positions of Executive Assistant to the
Council and the Mayor's Executive Assistant should not be part of this chapter as they
are not City Officers.
Committee members agreed to request the City Attorney to determine if these positions
should be in a different section of the code.
D. Discussion regarding Code of Ethics.
Committee members discussed ethics policies from Bainbridge Island, Lynnwood and
Kirkland.
Councilmember Bloom referred to the policy from Bainbridge Island and would like to
include the requirement for members to "disclose a conflict of interest" as a standing
requirement at all city meetings for all officials. Councilmember Peterson commented
that he believes the Council does a good job at this disclosure; however, having it on
each agenda is a good reminder.
Further discussion occurred related to policies, including the possible consideration of a
Code of Ethics Officer.
After discussion the committee agreed to forward to the next work session of the City
Council the Bellevue and Kirkland ethics policies and the Kirkland Code of Conduct for
discussion. The committee also recommended including the statement from Bainbridge
Island related to disclosure of conflict of interest for all officials. After full Council
discussion, direction can then be given to the City Attorney on how to proceed.
Ms. Hite indicated she would bring back information on a Code of Ethics Officer.
The meeting adjourned at 8:07 p.m.
Public Safety & Personnel Committee
July 9, 2013
Page 5 of 5
Packet Page 277 of 307
CITY OF KIRKLAND
CODE OF CONDUCT FOR CITY COUNCIL AND BOARDS AND COMMISSIONS
The Code of Conduct is supplemental to the Kirkland Municipal Code and the Code of Ethics and
applies to the City Council and all members of City advisory boards and commissions. The Code
of Conduct describes how Kirkland officials treat each other and work together for the common
good of the community. Conducting the City's business in an atmosphere of respect and civility
is the underlying theme in this code. City Officials are responsible for holding themselves and
each other accountable for displaying actions and behaviors that consistently model the ideals
expressed in the code.
Implicit in the Code of Conduct is recognition of the worth of individual members and an
appreciation for their individual talents, perspectives and contributions. The Code will ensure
an atmosphere where individual members, staff and the public are free to express their ideas
and work to their full potential.
As a City Official of the City of Kirkland, I agree to these principles of conduct.•
We consistently demonstrate the principles ofprofessionalism, respect and civility
in working for the greater good of Kirkland,
We assure fair and equal treatment of all people.
We conduct ourselves both personally and professionally in a manner that is above reproach.
We refrain from abusive conduct, personal charges or verbal attacks on the character or
motives of Council members, commissioners, staff and the public.
We take care to avoid personal comments that could offend others.
We show no tolerance for intimidating behaviors.
We listen courteously and attentively to all public discussions and treat all people the way we
wish to be treated.
We serve as a model of leadership and civility to the community.
Our actions inspire public confidence in Kirkland government.
Packet Page 278 of 307
Keeping in mind the common good as the highest purpose, we will focus on holding
efficient meetings that achieve constructive solutions for the public benefit,
We work as a team to solve problems and render decisions that are based on the merits and
substance of the matter.
We respect differences and views of other people.
We adhere to the principles and laws governing the Council/Manager form of
government and treat all staff with respect and cooperation.
We will refrain from interfering with the administrative functions and professional duties of staff.
We will not publicly criticize individual staff but will privately communicate with the City
Manager any concerns about a Department or Department Director or staff person.
We will refrain from negotiating or making commitments without the involvement and
knowledge of the City Manager.
We will work with staff in a manner that consistently demonstrates mutual respect.
We will not discuss personnel issues, undermine management direction, or give or imply
direction to staff.
We will communicate directly with the City Manager, department directors or designated staff
contacts when asking for information, assistance or follow up.
We will not knowingly blindside one another in public and will contact staff prior to a meeting
with any questions or issues.
We will not attend City staff meetings unless requested by staff.
I acknowledge that I have received and read this Code of Conduct
Name
Date
Packet Page 279 of 307
1336-ORD
06/05/13
CITY OF BELLEVUE, WASHINGTON
ORDINANCE NO. 6110
AN ORDINANCE repealing Bellevue City Code Chapter
3.92 and Ordinance No. 4049, and adopting new
Bellevue City Code Chapter 3.92 providing for a Code of
Ethics - City Council and City Boards, Commissions and
Committees.
WHEREAS, the citizens and business of Bellevue are entitled to have fair,
ethical and accountable local government that has earned the public's full
confidence for integrity; and
WHEREAS, adopting a Code of Ethics for members of the City Council and
the City's boards and commissions will promote public confidence in the integrity of
local government and fair operation; and
WHEREAS, the Code of Ethics will provide the basis for education and
training for City officials both elected and appointed, to ensure that the highest
standards and best practices with regard to ethics will be followed; now, therefore,
THE CITY COUNCIL OF THE CITY OF BELLEVUE, WASHINGTON, DOES
ORDAIN AS FOLLOWS:
Section 1. Bellevue City Code Chapter 3.92 and Ordinance No. 4049 are
hereby repealed.
Section 2. A new Chapter 3.92 is hereby adopted to read as follows:
3.92.010 — POLICY
A. Purpose. The Bellevue City Council has adopted a Code of Ethics for
members of the City Council and Council -appointed public bodies to promote public
confidence in the integrity of local government and its fair operation. This Code of
Ethics will provide the basis for education and training for City Officials, both elected
and appointed, to ensure that the highest standards and best practices with regard
to ethics will be followed.
B. Intent. The citizens and businesses of Bellevue are entitled to have fair,
ethical and accountable local government that has earned the public's full
confidence. It is further the intent that City Officials be permitted to fulfill their duties
to represent the public to the greatest extent possible unless circumstances exist
where such engagement is impermissible. Nothing in this chapter is intended to
reduce, limit, or restrict the pool of available candidates for service on the Council or
service on Council -appointed public bodies, all of which are either part-time or
volunteer positions. It is in the public interest to ensure that barriers to citizen public
service are not created by the provisions of this chapter. In keeping with the City of
Packet Page 280 of 307
1336-O RD
06/05/13
Bellevue's commitment to excellence, the effective functioning of democratic
government therefore requires that:
(1) public officials, both elected and appointed, comply with the laws and
policies affecting the operations of government;
(2) public officials be independent, impartial and fair in their actions;
(3) public office be used for the public good, not for personal gain; and
(4) public deliberations and processes be conducted openly, unless legally
confidential, in an atmosphere of respect and civility.
3.92.020 — DEFINITIONS
A. "Official" means a member of the City Council or a member of Council -
appointed City boards and commissions and other Council -appointed task groups or
committees.
B. "Relative" means spouse, domestic partner, child, step -child, parent, step-
parent, parent -in-law and sibling.
3.92.030 — PROHIBITED CONDUCT
A. Conflicts of Interest: Officials shall not participate in quasi-judicial or site -
specific land use City decisions, the purchase or condemnation of property, or City
decisions involving the awarding of a grant or contract in which any of the following
has an interest:
1. The Official,
2. A relative,
3. An individual with whom the Official resides, or
4. An entity that the Official serves as an officer, director, trustee, partner or
employee. Officials shall abstain from participating in deliberations and decision -
making where conflicts exist. RCW 42.23.040 shall apply conflicts or potential
conflicts with respect to remote interests in City decisions involving the awarding of a
contract.
B. Misuse of Public Position or Resources. Except for infrequent use at little
or no cost to the City, Officials shall not use public resources that are not available to
the public in general, such as City staff time, equipment, supplies or facilities, for
other than a City purpose.
2
Packet Page 281 of 307
1336-ORD
06/05/13
C. Representation of Third Parties. Except in the course of official duties,
Officials shall not appear on behalf of the financial interests of third parties before
the bodies on which the Officials serve or in interaction with the body's assigned
staff. Further, the members of the City Council shall not appear on behalf of the
financial interest of third parties before the Council or any board, commission or
proceeding of the City, or in interaction with staff.
D. Solicitation of Charitable Contributions. No official may make direct
personal solicitations for charitable contributions from City employees.
E. Gifts and Favors. Officials shall not take any special advantage of
services or opportunities for personal gain, by virtue of their public office, which are
not available to the public in general. They may not solicit or receive any thing of
monetary value from any person or entity where the thing of monetary value has
been solicited or received or given, or to a reasonable person, would appear to have
been solicited, or received or given with intent to give or obtain special consideration
or influence as to any action by the Official in his or her official capacity; provided,
that nothing shall prohibit campaign contributions which are solicited or received and
reported in accordance with applicable law. They shall not accept or solicit any gifts,
favors or promises of future benefits except as follows:
1. No Official may accept gifts, other than those specified in subsection 2 of
this section, with an aggregate value in excess of fifty dollars ($50) from a single
source in a calendar year or a single gift from multiple sources with a value in
excess of fifty dollars ($50) in accordance with RCW 42.52.150(1); provided, that if
the fifty dollar ($50) limit in RCW 42.52.150(1) is amended, this section shall be
deemed to reflect the amended amount. For purposes of this section, "single
source" means any person, corporation, or entity, whether acting directly or through
any agent or other intermediary, and "single gift" includes any event, item, or group
of items used in conjunction with each other or any trip including transportation,
lodging, and attendant costs. The value of gifts given to an Official's family member
or guest shall be attributed to the Official for the purpose of determining whether the
limit has been exceeded, unless an independent business, family, or social
relationship exists between the donor and the Official, family member or guest.
2. The following items are presumed not to influence the vote, action, or
judgment of the Official, or be considered as part of a reward for action or inaction,
and may be accepted without regard to the limit established by subsection 1 of this
section:
a. Unsolicited flowers, plants and floral arrangements;
b. Unsolicited advertising or promotional items of nominal value, such as
pens and note pads;
c. Unsolicited tokens or awards of appreciation in the form of a plaque,
trophy, desk item, wall memento, or similar item;
3
Packet Page 282 of 307
1336-O RD
06/05/13
d. Unsolicited items received by an Official for the purpose of evaluation or
review, if the Official has no personal beneficial interest in the eventual use or
acquisition of the item;
e. Informational materials, publications or subscriptions related to the
recipient's performance of official duties;
f. Food and beverages consumed at hosted receptions where attendance is
related to the Official's duties for the City;
g. Admission to, and the cost of food and beverages consumed at, events
sponsored by or in conjunction with a civic, charitable, governmental or community
organization;
h. Unsolicited gifts from dignitaries from another state or a foreign country
which -are intended to be personal in nature; and
i. Food and beverages on infrequent occasions in the ordinary course of
meals where attendance by the Official is related to the performance of official
d uties.
j. Any gift which would have been offered or given to the Official if he or she
were not an Official
3. The presumption in subsection 2 is rebuttable and may be overcome
based on the circumstances surrounding the giving and acceptance of the item.
G. Confidential Information. Officials shall not knowingly disclose or use any
Confidential Information gained by reason of their official position for other than a
City purpose nor may the Officer use such information for his or her personal benefit,
nor may the Officer engage in business or professional activity that the Officer might
reasonably expect would induce him or her by reason of his or her official position to
disclose such Confidential Information.. "Confidential Information" means:
1. Specific information, rather than generalized knowledge, that is not
available to a person who files a public records request, and
2. Information made confidential by law.
• �� � :► T 9
A. In addition to Section 3.92.030 of the Code of Ethics, which shall be
administered by the Ethics Officer, Officials shall comply with the following
standards:
Compliance with other laws. Officials shall comply with Federal, State and City laws
in the performance of their public duties. These laws include, but are not limited to:
rd
Packet Page 283 of 307
1336-ORD
06/05/13
The United States and Washington constitutions; laws pertaining to conflicts of
interest, election campaigns, financial disclosures and open processes of
government; and City ordinances and policies. See Appendix A. Officials shall
comply with the requirements of RCW 42.17.020 through .060 regarding contract
interests. As required by RCW 42.17.750, no Official shall knowingly solicit or
encourage, directly or indirectly, any political contribution from any City employee.
Except under limited circumstances described in RCW 42.17.130, no Official may
use or authorize the use of the facilities of the City for the purpose of assisting a
campaign for the election of any person to office, or form the promotion of or
opposition to any ballot proposition in a manner not available to the general public
on the same terms.
B. Officials are also encouraged to comply with the following standards:
1. Personal Integrity. The professional and personal conduct of Officials
must be above reproach and avoid even the appearance of impropriety. Officials
shall refrain from abusive conduct, threats of official action, personal accusations or
verbal attacks upon the character or motives of other members of Council, boards
and commissions, the staff or public. Officials shall maintain truthfulness and
honesty and not compromise themselves for advancement, honor, or personal gain.
Additionally, Officials shall not directly or indirectly induce, encourage or aid anyone
to violate this Code of Ethics and it is incumbent upon Officials to make a good faith
effort to address apparent violations of this Code of Ethics.
2. Working for the Common Good. Recognizing that stewardship of the
public interest must be their primary concern, Officials will work for the common
good of the people of Bellevue and not for any private or personal interest, and they
will ensure fair and equal treatment of all persons, claims and transactions coming
before the City Council, boards and commissions.
3. Respect for Process. Officials shall perform their duties in accordance
with the processes and rules of order established by the City Council and boards
and commissions governing the deliberation of public policy issues, meaningful
involvement of the public, and implementation of policy decisions of the City Council
by City staff.
4. Commitment to Transparency. Transparency, openness and
accountability are fundamental values of the City — and are also required by the laws
of the state of Washington. The public has a right to inspect and copy public records
unless exempt by law from disclosure. All materials relating to the conduct of City
government that are prepared, possessed, used or retained by any Official, including
Email and other electronic records, are subject to requirements for retention,
protection and disclosure. Officials may assume that all copies of materials received
from City staff have already been archived and do not need to be retained. Officials
shall not discard, damage or destroy the original copy of any public record unless
the City complies with the record retention schedules established under Chapter
40.14 RCW. In accordance with the requirements of state law Officials shall
5
Packet Page 284 of 307
1336-ORD
06/05/13
promptly provide any records requested by the Public Records Officer in response to
a disclosure request under the Public Records Act, Chapter 42.56 RCW. It is the
responsibility for the Public Records Officer together with the City Attorney, to decide
which records meet the definition of "public record" and whether or not such records
are exempt from disclosure; Officials must not take it upon themselves to decide
whether a record meets the definition of a public, record, that a record is exempt from
disclosure, or to otherwise conceal a record.
5. Conduct of Public Meetings. Officials shall prepare themselves for public
issues; listen courteously and attentively to all public discussions before the body;
and focus on the business at hand. They shall refrain from interrupting other
speakers; or otherwise interfering with the orderly conduct of meetings.
6. Decisions Based on Merit. Officials shall base their decisions on the
merits and substance of the matter at hand and on greater public policy
considerations, rather than on unrelated considerations.
7. Ex parte Communications. In quasi-judicial matters, Officials shall publicly
disclose substantive information that is relevant to a matter under consideration by
the Council or boards and commissions, which they may have received from
sources outside of the public decision -making process.
8. Attendance. As provided in RCW 35A.12.060, a Council Member shall
forfeit his or her office by failing to attend three consecutive regular meetings of the
Council without being excused by the Council. Unless excused, members of boards
and commissions are expected to attend all meetings.
9. Nepotism. The City Council will not appoint Relatives of City Council
Members to boards or commissions or other appointed positions.
10. Advocacy. When acting in an official capacity as a City Official
representing the City, Officials shall represent the official policies or positions of the
City Council, board or commission to the best of their ability when the City Council,
board or commission has taken a position or given an instruction. When a City
Official is appointed to fill an Official role on a governing body in a capacity that is
not dependent upon their status as a City of Bellevue Official, but, for example, as a
representative of a geographic area, the Official shall endeavor to represent the
policies or positions consistent with those of the constituency he or she has been
appointed to represent. When presenting their individual opinions and positions,
members shall explicitly state they do not represent their body or the Gity of
Bellevue, nor will they allow the inference that they do. Officials have the right to
endorse candidates for all Council seats or other elected offices. It is inappropriate
to make or display endorsements during Council meetings, board/commission
meetings, or other official City meetings. However, this does not preclude Officials
from participating in ceremonial occasions, community events or other events
sponsored by civic groups.
C•
Packet Page 285 of 307
1336-ORD
06/05/13
11. Role of Legislative Officials. The Council shall have all the powers and
authority granted to legislative bodies, except insofar as such power and authority is
vested in the City Manager in accordance with Chapter 35A.13 RCW.
UATITSYSTIT41 WMA
Ch. 9A.72 RCW
Perjury and interference with official proceedings
RCW 35A.12.060
Vacancy for nonattendance
Ch. 35A.13 RCW
Council-manager plan of government
RCW 35A.13.020
Incompatible offices
Ch. 40.13 RCW
Preservation and destruction of public records
RCW 42.17.130
Use of public office or agency facilities in
campaigns — prohibition — exceptions
RCW 42.17.750
Solicitation of contributions by public officials or
employees
Ch. 42.23 RCW
Code of ethics for municipal officers — contract
interests
Ch. 42.36 RCW
Appearance of fairness doctrine — limitations
Ch. 42.56 RCW
Public Records Act
3.92.50 — NO RIGHT OF ACTION CREATED; EFFECTIVE DATE.
A. Nothing in this chapter shall be construed as creating or providing a
basis for a private cause of action against the City or against any Official
by third parties.
B. No retroactive application is intended by the adoption of this chapter
which shall only apply to acts that occur after the effective date thereof.
3.92.060 — ETHICS OFFICER
A. The City Council creates the position of Ethics Officer. The City Council
will interview and choose the ethics officer(s) who shall operate under
contract with the City of Bellevue. Such selection shall be by unanimous
vote, and the Ethics Officer shall be admitted to the practice of law and
shall have sufficient experience and training. The services of the Ethics
Officer may be terminated only by a supermajority vote of the Council.
B. The Ethics Officer will provide for annual review of this Code of Ethics,
review of training materials provided for education regarding the Code of
Ethics, and advisory opinions concerning the Code of Ethics. The Ethics
Officer shall also be responsible for the prompt and fair enforcement of
its provisions when necessary, and shall at all times maintain the
impartiality of the office by revealing information provided to the Officer
only in the context of rendering opinions to the City and its Officials and
staff as necessary or in response to legal process.
7
Packet Page 286 of 307
1336-ORD
06/05/13
C. The Ethics Officer, in addition to other duties, shall conduct a review of
this ethics code in 2015 and again in 2017 and may recommend
changes or additions to this Code of Ethics to the City Council designed
to improve the effectiveness and efficiency of processing ethics
questions.
D. In rendering opinions under 3.92.070 or 3.92.080 below, the Ethics
Officer shall consider the Intent section contained in 3.92.010 herein and
in RCW 42.23.010.
3.92.070. - ADVISORY OPINIONS
A. Upon request of any Official, the Ethics Officer shall render written
advisory opinions concerning the applicability of Sections 3.92.030 and
3.92.040 of this Code to hypothetical circumstances and/or situations
solely related to the persons making the request. The Ethics Officer will
not render opinions on matters that are the purview of other government
agencies such as the Public Disclosure Commission or the King County
Prosecutor.
B. Upon request of any Official, the Ethics Officer may also render written
advisory opinions concerning the applicability of the Code of Ethics to
hypothetical circumstances and/or situations related to a matter of city-
wide interest or policy.
C. The Ethics Officer will endeavor to respond to requests for advisory
opinions within fourteen (14) days of submission of the request, or more
rapidly if the requester expresses urgency in the request.
D. An Official's conduct based in reasonable reliance on an advisory
opinion rendered by the Ethics Officer shall not be found to violate this
Code of Ethics, as long as all material facts have been fully, completely,
accurately presented in a written request for an advisory opinion, the
Ethics Officer issues an advisory opinion that the described conduct
would not violate the Code of Ethics, and the Official's conduct is
consistent with the advisory opinion. The Ethics Officer reserves the right
to reconsider the questions and issues raised in an advisory opinion and,
where the public interest requires, rescind, modify, or terminate the
opinion, but a modified or terminated advisory opinion will not form the
basis of a retroactive enforcement action against the original requestor.
Advisory opinions will contain severability clauses indicating that, should
portions of the opinion be found to be unenforceable or not within the
Ethics Officer's authority, the remainder of the opinion shall remain
intact.
E. All Officials subject to this chapter are strongly encouraged to seek
advisory opinions from the Ethics Officer at the earliest possible
Es3
Packet Page 287 of 307
1336-ORD
06/05/13
opportunity whenever an official has reason to believe that his or her
circumstances could present a conflict of interest or the appearance of a
conflict of interest or any other violation of this chapter.
F. Advisory opinions are subject to the attorney -client privilege.
WAI
A. Complaint procedures.
1. Any natural person who believes an Official has committed a violation of
the code may file a complaint with the City Clerk. Complaints shall be subject to the
following requirements:
a. The complaint must be based upon facts within the personal knowledge of
the complainant;
b. The complaint must be submitted in writing and signed under oath by the
complainant;
c. The complaint must include a detailed factual description of the alleged
violation including the date, time and place of each occurrence and the name of the
person or persons who are alleged to have committed a violation. The complaint
must also refer to the specific provisions of the Code of Ethics which are alleged to
have been violated;
d. The complaint must be accompanied by all available documentation or
other evidence known to the complainant to support the allegations of the complaint;
e. The complaint must be filed within two years of the date of the occurrence
or occurrences alleged to constitute a violation of the Code of Ethics.
2. Complaints shall be filed with the City Clerk who shall forward the
complaint and any accompanying documentation and evidence to the Ethics Officer
and the respondent Official within two business days. The Ethics Officer shall review
the complaint for compliance with the requirements of subsection 1 of this section.
Should the Ethics Officer find that:
a. The complaint is untimely; or
b. The complaint has not been signed under oath; or
c. The complaint does not, on its face, state facts which, if proven to be true,
constitute a violation of the provision of this Code of Ethics referred to in the
complaint; or
E
Packet Page 288 of 307
1336-ORD
06/05/13
d. The complaint fails to refer to a specific provision of the Code of Ethics
which is alleged to have been violated,
the Ethics Officer shall, within 10 working days of the filing of the complaint, enter a
written order stating the Ethics Officer's findings and, except as hereinafter provided,
dismissing the complaint. The written order shall be transmitted to the complainant,
the Official that is the subject of the complaint, and the City Council. If the Ethics
Officer finds that the complaint is deficient pursuant to the findings in subsection 1(b)
or (d) of this section, the Ethics Officer shall issue an order notifying the complainant
that unless a corrected complaint is filed within five days of the issuance of such
order, the complaint shall be dismissed. The complainant may appeal the dismissal
of a complaint under this subsection by filing an action in the King County superior
court for a writ of certiorari pursuant to Chapter 7.16 RCW within 10 days of the date
of issuance of the order dismissing the complaint.
3. The respondent Official shall, within 20 days of the date of mailing or
personal service of the complaint by the Clerk, file with the Clerk any response to the
complaint the respondent Official wishes to make. A response to a complaint shall
be made in writing signed under oath by the respondent. A response may include a
detailed statement of facts pertaining to the complaint made on personal knowledge
of the respondent and may include any matter constituting a defense to the
complaint. A response should be accompanied by all available documentation or
other evidence known to the respondent Official which the respondent wishes the
Ethics Officer to consider. The respondent Official may stipulate to some or all of the
facts alleged in the complaint and shall either admit or deny the alleged violation. If
the violation is admitted, the respondent may also submit an explanatory statement
and may request a particular disposition.
4. Upon receipt of a response to a complaint, the Ethics Officer shall review
the complaint and response, together with all supporting documentation and
evidence submitted by the complainant and the respondent Official. Within 10 days
of receipt of the response (or, if no timely response is submitted, within 30 days of
the date of mailing the complaint to the respondent Official by the City Clerk), the
Ethics Officer shall issue a decision in writing, including findings of fact, conclusions
of law and a determination of whether any violation of the Code of Ethics has been
established. The final written decision shall be signed and dated by the Ethics
Officer. The City Clerk shall deliver a copy of the final written decision to the
complainant, the respondent Official, the City Council and to any other person who
has submitted a written request therefor.
5. A Complaint for Ethical Violations filed under this Chapter shall be
considered a claim filed against an Official pursuant to Chapter 3.81 BCC.
6. Either the complainant or respondent Official may, within 30 days of the
date of the written decision, appeal to the King County superior court by writ of
certiorari pursuant to Chapter 7.16 RCW.
10
Packet Page 289 of 307
1336-ORD
06/05/13
7. If the final decision of the Ethics Officer contains a determination that one
or more violations of this Code of Ethics has occurred, the decision shall also
contain any recommendations of the Ethics Officer to the City Council for any
remedial action or sanction that the Council may find appropriate and lawful under
the Council's Rules. If no appeal is filed in superior court, the Council in consultation
with the City Attorney shall, within 45 days of the date of the decision, determine
what, if any, of the recommendations of the Ethics Officers to adopt. Such
determination shall be adopted at an open public meeting by a majority vote of those
Officials who are not respondents to the complaint or complaints.
Section 3. Severability. Should any provision of this ordinance or its
application to any person or circumstance be held invalid, the remainder of the
ordinance or the application of the provision to other persons or circumstances shall
not be affected.
Section 4. Effective Date. This ordinance shall take effect and be in force
thirty days after passage and publication.
Passed by the City Council this " day of , 2013
and signed in authentication of its passage this 5 day of ,
2013.
(SEAL)
Approved as to form:
Lori M. Riordan, City Attorney
Attest:
Myrna L. Basich, City Clerk
Published
t;
Conrad Lee, Mayor
11
Packet Page 290 of 307
Ethics Requirements for Advisory Commissions and Committees
The Bainbridge Island Ethics Program (revised March 23, 2011) now applies to the citizen
members of advisory commissions and committees as well as city officials. Accordingly, advisory group
members must comply with the requirements of the Code of Ethics in Article II of the Ethics Program.
These requirements are summarized below; please consult the Code of Ethics for specific language and
details of the requirements.
1. Gifts and Compensation. An advisory group member and his or her immediate family
members may not accept gifts related to the advisory group member's services to the city, with some
exceptions including unsolicited gifts of trivial value.
2. Confidentiality. An advisory group member or former member may not disclose or use
privileged, confidential or proprietary information obtained in the course of his or her duties as a member.
3. Conflict of Interest. An advisory group member may not act officially on a matter in which
the member or an immediate family member has any substantial employment related to the matter or
other financial or private interest in the matter, or is party to a contract or owns an interest in property that
would be significantly affected by the action. However, if the member fully discloses the conflict on the
public record, the commission or committee may vote to allow the member to participate in discussion or
vote. Members of advisory groups shall sign a conflict of interest statement upon appointment and
reappointment.
4. Conduct of Public Meetings. Advisory group meetings should be conducted in a manner
that maximizes transparency of relationships that could affect decision -making. Meetings should have a
standing agenda item for members to disclose relationships with persons and issues on the agenda, and
members should discuss these relationships to judge whether a conflict of interest exists.
7/14
Packet Page 291 of 307
CITY OF KIRKLAND
Chapter 3.14
CODE OF ETHICS
Sections:
3.14.010
Policy.
3.14.020
Definitions.
3.14.030
Prohibited conduct.
3.14.040
Financial disclosure statements.
3.14.050
Ethical standards.
3.14.060
Ethics officer.
3.14.070 Advisory opinions.
3.14.080 Complaints, investigations, hearings and enforcement.
3.14.010 Policy.
(a) Purpose. The Kirkland city council has adopted a code of ethics for members of
the city council and the city's boards and commissions to promote public confidence in
the integrity of local government and its fair operation. This code of ethics will provide
the basis for education and training for city officials, both elected and appointed, to
ensure that the highest standards and best practices with regard to ethics will be
followed.
(b) Intent. The citizens and businesses of Kirkland are entitled to have fair, ethical
and accountable local government that has earned the public's full confidence. In
keeping with the city of Kirkland's commitment to excellence, the effective functioning of
democratic government therefore requires that:
(1) Public officials, both elected and appointed, comply with the laws and policies
affecting the operations of government;
(2) Public officials be independent, impartial and fair in their judgment and actions;
(3) Public office be used for the public good, not for personal gain; and
(4) Public deliberations and processes be conducted openly, unless legally
confidential, in an atmosphere of respect and civility. (Ord. 4348 § 1 (Exh. A) (part),
2012)
3.14.020 Definitions.
(a) "Official" means a member of the city council or a member of council -appointed
city boards and commissions and other council -appointed task groups or committees,
including youth members.
(b) "Relative" means spouse or domestic partner, child, step -child, parent, step-
parent, parent -in-law, grandparent, grandchild, sibling, aunt, uncle, niece, nephew, son -
or daughter-in-law, brother- or sister-in-law. (Ord. 4348 § 1 (Exh. A) (part), 2012)
3.14.030 Prohibited conduct.
(a) Conflicts of Interest. In order to ensure their independence and impartiality on
behalf of the common good, officials shall not participate in government decisions in
which any of the following has a financial interest: (1) the official, (2) a relative, (3) an
individual with whom the official resides, or (4) an entity that the official serves as an
Attachment 11
Packet Page 292 of 307
officer, director, trustee, partner or employee. Officials shall abstain from participating in
deliberations and decision -making where conflicts exist. This section shall not apply (1)
to decisions regarding taxes or fees, (2) if the financial interest is shared with more than
ten percent of the city's population, or (3) if the financial interest exists solely because of
the official's ownership of less than one percent of the outstanding shares of a publicly
traded corporation.
(b) Appearance of Conflict. If it could appear to a reasonable person, having
knowledge of the relevant circumstances, that the official's judgment is impaired
because of either (1) a personal or business relationship not covered under the
foregoing subsection, or (2) a transaction or activity engaged in by the official, the
official shall make a public, written disclosure of the facts giving rise to the appearance
of a conflict before participating in the matter.
(c) Misuse of Public Position or Resources. Except for infrequent use at little or no
cost to the city, officials shall not use public resources that are not available to the public
in general, such as city staff time, equipment, supplies or facilities, for other than a city
purpose.
(d) Representation of Third Parties. Except in the course of official duties, officials
shall not appear on behalf of the financial interests of third parties before the bodies on
which the officials serve or in interaction with assigned staff. However, the members of
the city council shall not appear on behalf of the financial interest of third parties before
the council or any board, commission or proceeding of the city, or in interaction with
staff.
(e) Solicitations of Charitable Contributions. No official may make direct personal
solicitations for charitable contributions from city employees.
(f) Gifts and Favors. Officials shall not take any special advantage of services or
opportunities for personal gain, by virtue of their public office, which are not available to
the public in general. They may not solicit or receive any thing of monetary value from
any person or entity where the thing of monetary value has been solicited, or received
or given or, to a reasonable person, would appear to have been solicited, received or
given with intent to give or obtain special consideration or influence as to any action by
the official in his or her official capacity; provided, that nothing shall prohibit campaign
contributions which are solicited or received and reported in accordance with applicable
law. They shall not accept or solicit any gifts, favors or promises of future benefits
except as allowed by Section 3.80.140.
(g) Confidential Information. Officials shall not disclose or use any confidential
information gained by reason of their official position for other than a city purpose.
"Confidential information" means (1) specific information, rather than generalized
knowledge, that is not available to a person who files a public records request, and (2)
information made confidential by law. (Ord. 4348 § 1 (Exh. A) (part), 2012)
3.14.040 Financial disclosure statements.
All officials, except members of the city council, shall file a city of Kirkland disclosure
statement annually. In accordance with Chapter 42.17 RCW, members of the Kirkland
city council shall disclose investments, interests in real property, sources of income, and
creditors through the filing of a Public Disclosure Commission Form F-1, "Personal
Financial Affairs Statement." Members of boards and commissions shall be advised, as
part of the application process, that they will be required to file the applicable city of
Attachment 11 2
Packet Page 293 of 307
Kirkland disclosure statement within ten days of appointment. (Ord. 4348 § 1 (Exh. A)
(part), 2012)
3.14.050 Ethical standards.
In addition to Section 3.14.030 of the code of ethics, which shall be administered by
the ethics officer, officials are also encouraged to comply with the following standards:
(1) Compliance with Other Laws. Officials shall comply with federal, state and city
laws in the performance of their public duties. These laws include, but are not limited to:
the United States and Washington Constitutions; laws pertaining to conflicts of interest,
election campaigns, financial disclosures and open processes of government; and city
ordinances and policies. See Appendix A. As required by RCW 42.17.750, no official
shall knowingly solicit or encourage, directly or indirectly, any political contribution from
any city employee. Except under limited circumstances described in RCW 42.17.130,
no official may use or authorize the use of the facilities of the city for the purpose of
assisting a campaign for the election of any person to any office, or for the promotion of
or opposition to any ballot proposition in a manner not available to the general public on
the same terms.
(2) Personal Integrity. The professional and personal conduct of officials must be
above reproach and avoid even the appearance of impropriety. Officials shall refrain
from abusive conduct, threats of official action, personal accusations or verbal attacks
upon the character or motives of other members of council, boards and commissions,
the staff or public. Officials shall maintain truthfulness and honesty and not compromise
themselves for advancement, honor, or personal gain. Additionally, officials shall not
directly or indirectly induce, encourage or aid anyone to violate the code of ethics and it
is incumbent upon officials to make a good faith effort to address apparent violations of
this code of ethics.
(3) Working for the Common Good. Recognizing that stewardship of the public
interest must be their primary concern, officials will work for the common good of the
people of Kirkland and not for any private or personal interest, and they will ensure fair
and equal treatment of all persons, claims and transactions coming before the city
council, boards and commissions. Officials need to be mindful that making special
requests of staff —even when the response does not benefit the official personally —puts
staff in an awkward position.
(4) Respect for Process. Officials shall perform their duties in accordance with the
processes and rules of order established by the city council and board and commissions
governing the deliberation of public policy issues, meaningful involvement of the public,
and implementation of policy decisions of the city council by city staff.
(5) Commitment to Transparency. Transparency, openness, and accountability are
fundamental values of the city —and are also required by the laws of the state of
Washington. The public has a right to inspect and copy public records unless exempt by
law from disclosure. All materials relating to the conduct of city government that are
prepared, possessed, used or retained by any official, including email and other
electronic records, are subject to requirements for retention, protection, and disclosure.
Officials may assume that all copies of materials received from city staff have already
been archived and do not need to be retained. Officials shall not discard, damage, or
destroy the original copy of any public record unless directed by the city public records
officer (the city clerk), who has responsibility to ensure that the city complies with the
Attachment 11 3
Packet Page 294 of 307
record retention schedules established under Chapter 40.14 RCW. Officials shall
promptly provide any records requested by the public records officer in response to a
disclosure request under the Public Records Act, Chapter 42.56 RCW. It is the
responsibility of the public records officer, together with the city attorney, to decide
which records meet the definition of "public record" and whether or not they are exempt
from disclosure; officials must not take it upon themselves to decide whether a record
meets the definition of a public record, that a record is exempt from disclosure, or to
otherwise conceal a record.
(6) Conduct of Public Meetings. Officials shall prepare themselves for public issues;
listen courteously and attentively to all public discussions before the body; and focus on
the business at hand. They shall refrain from interrupting other speakers; making
personal comments not germane to the business of the body; or otherwise interfering
with the orderly conduct of meetings.
(7) Decisions Based on Merit. Officials shall base their decisions on the merits and
substance of the matter at hand, rather than on unrelated considerations.
(8) Ex Parte Communications. In quasi-judicial matters, officials shall publicly
disclose substantive information that is relevant to a matter under consideration by the
council or boards and commissions, which they may have received from sources
outside of the public decision -making process.
(9) Attendance. As provided in RCW 35A.12.060, a council member shall forfeit his
or her office by failing to attend three consecutive regular meetings of the council
without being excused by the council. Unless excused, members of boards and
commissions are expected to attend all meetings.
(10) Nepotism. The city council will not appoint relatives of city council members to
boards or commissions or other appointed positions.
(11) Advocacy. When acting in an official capacity as a city official representing the
city, officials shall represent the official policies or positions of the city council, board or
commission to the best of their ability when the city council, board or commission has
taken a position or given an instruction. When presenting their individual opinions and
positions, members shall explicitly state they do not represent their body or the city of
Kirkland, nor will they allow the inference that they do. Officials have the right to
endorse candidates for all council seats or other elected offices. It is inappropriate to
make or display endorsements during council meetings, board/commission meetings, or
other official city meetings. However, this does not preclude officials from participating it
ceremonial occasions, community events, or other events sponsored by civic groups.
(12) Policy Role of Officials. Officials shall respect and adhere to the council-
manager structure of Kirkland city government as outlined by Chapter 35A.13 RCW. In
this structure, the city council determines the policies of the city with the advice,
information and analysis provided by the public, boards and commissions, and city staff.
Except as provided by state law, officials shall not interfere with the administrative
functions of the city or the professional duties of city staff; nor shall they impair the
ability of staff to implement council policy decisions.
Attachment 11 4
Packet Page 295 of 307
APPENDIX A
Ch. 9A.72
Perjury and interference with
RCW
official proceedings
RCW
Vacancy for nonattendance
35A.12.060
Ch. 35A.13
Council-manager plan of
RCW
government
RCW
Incompatible offices
35A.13.020
Ch. 40.14
Preservation and destruction of
RCW
public records
RCW
Use of public office or agency
42.17.130
facilities in campaigns —
Prohibition —Exceptions
RCW
Solicitation of contributions by
42.17.750
public officials or employees
Ch. 42.23
Code of ethics for municipal
RCW
officers —Contract interests
Ch. 42.36
Appearance of fairness
RCW
doctrine —Limitations
Ch. 42.56
Public Records Act
RCW
KMC
Kirkland code on acceptance of
3.80.140
g ifts
Ch. 3.12
Limitations on campaign
KMC
contribution
(Ord. 4348 § 1 (Exh. A) (part), 2012)
3.14.060 Ethics officer.
(a) The city council creates the position of ethics officer. The city manager will
contract with one or more agencies to fill this position. The ethics officer will provide for
annual review of the code of ethics, review of training materials provided for education
regarding the code of ethics, and advisory opinions concerning the code of ethics. The
ethics officer shall also be responsible for the prompt and fair enforcement of its
provisions when necessary.
(b) The ethics officer, in addition to other duties, may recommend changes or
additions to this code of ethics to the city council. The ethics officer shall provide input
into and review the training materials and program developed for this code of ethics.
(Ord. 4348 § 1 (Exh. A) (part), 2012)
3.14.070 Advisory opinions.
(a) Upon request of any official, the ethics officer shall render written advisory
opinions concerning the applicability of Sections 3.14.030 and 3.14.040 of this code to
hypothetical circumstances and/or situations solely related to the persons making the
request. The ethics officer will not render opinions on matters that are the purview of
Attachment 11
Packet Page 296 of 307
61
other government agencies or officials, e.g., the public disclosure commission, the city
public records officer, etc.
(b) Upon request of any official, the ethics officer may also render written advisory
opinions concerning the applicability of the code of ethics to hypothetical circumstances
and/or situations related to a matter of city-wide interest or policy.
(c) The ethics officer will endeavor to respond to requests for advisory opinions
within forty-five days of submission of the request, or more rapidly if the requester
expresses urgency in the request.
(d) A person's conduct based in reasonable reliance on an advisory opinion
rendered by the ethics officer shall not be found to violate this code of ethics, as long as
all material facts have been fully, completely, accurately presented in a written request
for an advisory opinion, the ethics officer issues an advisory opinion that the described
conduct would not violate the code of ethics, and the person's conduct is consistent with
the advisory opinion. The ethics officer reserves the right to reconsider the questions
and issues raised in an advisory opinion and, where the public interest requires,
rescind, modify, or terminate the opinion, but a modified or terminated advisory opinion
will not form the basis of a retroactive enforcement action against the original requestor.
Advisory opinions will contain severability clauses indicating that should portions of the
opinion be found to be unenforceable or not within the ethics officer's authority, the
remainder of the opinion shall remain intact. (Ord. 4348 § 1 (Exh. A) (part), 2012)
3.14.080 Complaints, investigations, hearings and enforcement.
The ethics officer shall resolve inadvertent and minor violations of the code of ethics
informally and may resolve inadvertent or minor violations informally, unless the ethics
officer determines that doing so would not serve the public interest. When a violation is
neither inadvertent nor minor, the ethics officer may initiate an action in accordance with
this section.
(1) Complaint Process.
(A) Complaint Requirements —Service. Any person may submit a written complaint
to the ethics officer alleging one or more violations of this code of ethics by an official.
The complaint must set forth specific facts with enough precision and detail for the
ethics officer to make a determination of sufficiency. It must be signed under penalty of
perjury by the person(s) submitting it in a manner consistent with Chapter 9A.72 RCW.
(B) Finding of Sufficiency. The ethics officer shall make a determination of
sufficiency within thirty days of receipt of the written complaint. A complaint shall be
sufficient if the allegations, if established, would violate Section 3.14.030 or 3.14.040 of
this code. The ethics officer's determination is not reviewable. If the finding is one of
sufficiency of the complaint, then the ethics officer shall investigate the complaint as set
forth below.
(C) Dismissal. The ethics officer shall dismiss the complaint if the ethics officer
determines that the violation was inadvertent and minor; or a violation occurred, but
appropriate actions have been taken to fully address the allegedly unethical conduct.
(D) Notice. Notice of action by the ethics officer shall be provided as follows-
(i) Notice of a finding of insufficiency or dismissal of a complaint by the ethics officer
shall be sent to the person who made the complaint and the person complained against
within seven days of the decision by the ethics officer. A finding of insufficiency or
Attachment 11 6
Packet Page 297 of 307
dismissal of a complaint by the ethics officer is final and binding, and no administrative
or other legal appeal is available through the ethics officer.
(ii) Within seven days of the ethics officer rendering a finding of sufficiency, the city
clerk shall send notice to the person who made the complaint and the person
complained against, of the ethics officer's determination. If, after investigation, the ethics
officer has reason to believe that a material violation of Section 3.14.030 or 3.14.040
has occurred, the city clerk shall give notice of the public hearing which will be held to
determine if a violation has occurred. Notice shall be provided at least thirty days prior
to the date set for the hearing. The person complained against shall have the right to file
a written answer to the charge and to appear at the hearing with or without legal
counsel, submit testimony, be fully heard, and to examine and cross examine
witnesses.
(E) Stipulations. At any time after a complaint has been filed with the ethics officer,
the ethics officer may seek and make recommendations that the city council enter into a
stipulation with the person complained against. The recommended stipulation will
include the nature of the complaint, relevant facts, the reasons the ethics officer thinks a
stipulation is appropriate, an admission of the violation by the person complained
against, a promise by the person complained against not to repeat the violation, and if
appropriate, a recommended remedy or penalty. The recommended stipulation shall be
sent to the person who made the complaint and the person complained against and
forwarded to the city council for action.
(2) Conduct of Hearings.
(A) All hearings on complaints found to be sufficient by the ethics officer shall be
conducted by the hearing examiner. The hearing shall be informal, meaning that the
hearing examiner shall not be bound by the strict rules of evidence prevailing in courts
of law or equity. The hearing examiner may call witnesses on his or her own motion and
compel the production of books, records, papers, or other evidence as needed. To that
end, the hearing examiner shall issue subpoenas and subpoenas duces tecum. All
testimony shall be under oath administered by the hearing examiner. The hearing
examiner may adjourn the hearing from time to time to allow for the orderly presentation
of evidence. The hearing examiner shall prepare an official record of the hearing,
including all testimony, which shall be recorded by mechanical device, and exhibits;
provided, that the hearing examiner shall not be required to transcribe such records
unless presented with a request accompanied by payment of the cost of transcription.
(B) Within thirty days after the conclusion of the hearing, the hearing examiner shall,
based upon a preponderance of the evidence, make and fully record in his or her
permanent records, findings of fact, conclusions of law, and his or her recommended
disposition. A copy of the findings, conclusions, and recommended disposition shall be
sent to the person who made the complaint and to the person complained against.
Additional copies of the findings, conclusions, and recommendations shall be forwarded
to the ethics officer and city council.
(3) City Council Action. Final city council action to decide upon stipulations and
recommendations from the ethics officer and findings, conclusions, and
recommendations from the hearing examiner shall be by majority vote in a public
meeting. If the proceeding involves a member of the city council, deliberations by the
council may be in executive session. The member of the council against whom the
Attachment 11 7
Packet Page 298 of 307
complaint was made will not participate in any executive session and shall not vote on
any matter involving him or herself. However, upon request of the member of the
council against whom the complaint was made, a public hearing or public meeting
before the council will be held on the issue of penalties.
(4) Disposition. In the event the hearing examiner finds that the person against
whom the complaint was made has violated the code of ethics, then the city council may
take any of the following actions by a majority vote of the council. The action of the city
council shall be final and not subject to further review or appeal except as may be
otherwise provided by law or as provided in subsection (5) of this section.
(A) Dismissal. Dismissal of the complaint without penalties.
(B) Referral. A complaint may be referred to another agency with jurisdiction over
the violation, such as the public disclosure commission. Final action on the complaint
may be stayed pending resolution of the matter by the agency to which it was referred.
(C) Admonition. An admonition shall be an oral non-public statement made by the
mayor, or his/her designee, or if the complaint is against the mayor, the deputy mayor or
his/her designee, to the official.
(D) Reprimand. A reprimand shall be administered to the official by a resolution of
reprimand by the city council. The resolution shall be prepared by the city council and
shall be signed by the mayor or, if the complaint is against the mayor, the deputy mayor.
(E) Censure. A resolution of censure shall be a resolution read personally to the
person in public. The resolution shall be prepared by the city council and shall be signed
by the mayor, or if the complaint is against the mayor, the deputy mayor. The person
shall appear at a city council meeting at a time and place directed by the city council to
receive the resolution of censure. Notice shall be given at least twenty calendar days
before the scheduled appearance at which time a copy of the proposed resolution of
censure shall be provided to the person. The resolution of censure shall be read
publicly, and the person shall not make any statement in support of, or in opposition
thereto, or in mitigation thereof. The resolution of censure shall be read at the time it is
scheduled whether or not the official appears as required.
(F) Removal —Member of Board or Commission or Other Appointed Task Group or
Committee. In the event the individual against whom the complaint was made is
currently a member of a city board or commission or other task group or committee,
appointed by the city council, the city council may, in addition to other possible penalties
set forth in this section, and notwithstanding any other provision of the Kirkland
Municipal Code, by a majority vote remove the individual from such board or
commission effective immediately.
(G) Civil Penalties. The city council may assess a civil penalty of up to one
thousand dollars or three times the economic value of anything received in violation of
this code of ethics or three times the economic value of any loss to the city, whichever is
greater. Any monetary penalty assessed civilly shall be placed in the city's general fund.
(H) Contract Void. As provided by RCW 42.23.050, any contract made in violation
of Chapter 42.23 RCW, "Code of ethics for municipal officers— contract interests," is
void.
(1) Other Penalties. The city council may impose a restriction, loss of a committee
assignment, or loss of appointment as a representative of the city for any regional or
Attachment 11 8
Packet Page 299 of 307
multijurisdictional body or membership on any board or commission which requires an
appointment or confirmation of an appointment by the city council.
(5) Review of Civil Penalties. If the city council orders an official to pay a civil
penalty, the official may seek a writ of review from the superior court pursuant to
Chapter 7.16 RCW, within thirty days of the city council's order.
(6) Protection Against Retaliation. Neither the city nor any official may take or
threaten to take, directly or indirectly, official or personal action, including but not limited
to discharge, discipline, personal attack, harassment, intimidation, or change in job,
salary, or responsibilities, against any person because that person files a complaint with
the ethics officer.
(7) Public Records. Records filed with the ethics officer become public records that
may be subject to inspection and copying by members of the public, unless an
exemption in law exists. To the extent required to prevent an unreasonable invasion of
personal privacy interests protected by RCW 42.56.230(2), identity information may be
redacted when an unsubstantiated complaint is made available in response to a public
records request; however, in each case, the justification for the redaction shall be
explained fully in writing. A finding by the ethics officer determining that a complaint is
sufficient shall contain at the beginning the following specific language:
NOTICE: ANY PORTION OF THIS FINDING DETERMINING SUFFICIENCY OF
ANY PORTION OF A COMPLAINT DOES NOT DETERMINE THE TRUTH OR
FALSITY OF THE ALLEGATIONS CONTAINED IN THE COMPLAINT FILED WITH
THE ETHICS OFFICER. THE ETHICS OFFICER HAS ONLY DETERMINED THAT
IF CERTAIN FACTS CONTAINED IN THE COMPLAINT ARE FOUND TO BE
TRUE DURING A LATER HEARING TO BE CONDUCTED BY THE HEARING
EXAMINER, THEN VIOLATION(S) OF THE CODE OF ETHICS MAY BE FOUND
TO HAVE OCCURRED.
The city shall release copies of any written reports resulting from an investigation of a
sustained complaint, any hearing examiner orders, and any written censures or
reprimands issued by the city council, in response to public records requests consistent
with Chapter 42.56 RCW and any other applicable public disclosure laws.
(8) Liberal Construction —Limitation Period —Effective Date.
(A) This code of ethics shall be liberally construed to effectuate its purpose and
policy and to supplement existing laws that relate to the same subject.
(B) Any action taken under this code of ethics must be commenced within three
years from the date of violation.
(C) This code of ethics shall take effect February 18, 2012. (Ord. 4348 § 1 (Exh. A)
(part), 2012)
Attachment 11 9
Packet Page 300 of 307
AM-6042
City Council Meeting
Meeting Date: 08/20/2013
Time: 15 Minutes
Submitted By: Sandy Chase
Department: City Clerk's Office
Review Committee: Committee Action:
Type: Information
Information
Subiect Title
Report on City Council Committee Meetings of August 13 and 19, 2013.
Recommendation
N/A
Previous Council Action
N/A
12.
Narrative
The following City Council Committees met on August 13, 2013, and minutes of the meetings are
attached:
• Finance Committee
• Parks, Planning and Public Works Committee
The Public Safety and Personnel Committee is scheduled to meet on August 19, 2013. An oral report
will be provided.
Attachments
08-13-13 Finance Committee Minutes
08-13-13 Parks, Planning & Public Works Committee Minutes
Inbox
Mayor
Finalize for Agenda
Form Started By: Sandy Chase
Final Approval Date: 08/15/2013
Reviewed By
Dave Earling
Sandy Chase
Form Review
Date
08/15/2013 10:59 AM
08/15/2013 10:59 AM
Started On: 08/15/2013 10:47 AM
Packet Page 301 of 307
FINANCE COMMITTEE MEETING MINUTES
August 13, 2013
Committee Members Present Staff Present
Councilmember Yamamoto Roger Neumaier, Finance Director
Councilmember Fraley-Monillas Phil Williams, Public Works Director
Doug Fair, Municipal Court Judge
Other Elected Officials Present Jeannie Dines, Recorder
Mayor Earling
Council President Petso
Public Present
Ron Wambolt
Bruce Witenberg
Council President Petso
Councilmember Yamamoto called the meeting to order at 6:01 p.m.
A. Salary Increase to Remain Eliaible for State Court Improvement Account Funds
Judge Doug Fair explained in 2006, following action by the legislature, the City Council passed
enabling legislation making the Municipal Court Judge an elected position and the City began
receiving Judicial Improvement Account funds from the State, approximately $12,000/year. In order
for the City to be eligible for the funds, the judge's salary must be based on a pro rata share of 95% of
the salary for district courts. The Washington Citizens' Commission on Salaries for Elected Officials
approved a 2% increase for district court judges effective September 1, 2013, and a 3% increase
effective September 1, 2014. In order for the City to remain eligible for the Judicial Improvement
Account funds, his salary must be increased by that amount. The impact in 2013 is approximately
$500, $1700 in 2014, and $2200/year thereafter.
Mr. Neumaier agreed if the Council does not approve the increase, the City will lose the Judicial
Improvement Account funds.
Action: Schedule for full Council with Finance Committee recommendation for approval.
B. Discussion Regarding Authorization to Recruit for Development Services Director
Councilmember Fraley-Monillas suggested this could be FTE neutral by filling the Development
Services Director position and reducing a position in the department. Mr. Neumaier suggested this
was a good thing to discuss as part of the 2014 budget. He noted the Mayor will present the
preliminary budget to the Council on October 1 including recommendations for staffing of this
department.
Mayor Earling referred to the handout he distributed at the August 6 Council meeting regarding his
proposal to name Rob Chave as the permanent Development Services Director. He commented on
Rob Chave's exemplary work as Acting Development Services Director. Mr. Chave is comfortable
continuing with much of his role as Planning Manager along with being the Director. Mayor Earling
also proposed Kernen Lien assume a portion of the Planning Manager role. The cost of this proposal
is $23,000 — $27,000 compared to $175,000 - $185,000 for a new Development Services Director
position plus $20,000 to conduct a search. He recommended direct appointment of these positions
and preferred to have the positions filled by September 1.
Packet Page 302 of 307
08-13-13 Finance Committee Minutes, Page 2
Councilmember Fraley-Monillas recalled the Council's direction was for the Finance Committee to
determine the cost and report to Council. Mr. Neumaier offered to provide a memo summarizing the
alternative approaches.
Action: Schedule for full Council for further discussion.
C. Discussion and Recommendation on Proaosed Utilitv Rate Adiustments
Phil Williams, Public Works Director, distributed a recommended 3-Year rate package that compared
the proposed rate adjustment in water, sewer and stormwater to several other cities' rates. He
recommended adjusting utility rates to become bond independent in six years. Mayor Earling
expressed support for Mr. Williams' recommendation.
Mr. Neumaier pointed out advantages of not bonding include the City is not dependent on rates and is
not as committed to debt service in the event of an economic downturn. Mr. Williams will provide a
rate ordinance when this is presented to full Council. A brief discussion followed regarding the cities
used in the comparison.
Action: Schedule presentation to full Council.
D. June 2013 Budgetary Financial Report
Mr. Neumaier reviewed the June 2013 Budgetary Financial Report. He summarized the City is in a
solid position and the economy in the Puget Sound area is very strong. He highlighted BEET revenue
and other General Fund revenues that are ahead of budget. He described the new report format,
explaining some graphs and fund balance analyses were removed, comparative information for prior
years was added, and graphs of key General Fund revenues were added. By October, the report will
include utility information. He responded to Council questions.
Action: Schedule on Consent Agenda
E. 2013 Auqust Budqet Amendment
Mr. Neumaier explained the Business Improvement District (BID) fund is included in the budget for
accounting and auditing purposes. The fund number and type will be changed in the future and it will
no longer be included in the budget.
With regard to the salary adjustment for the Mayor, Mr. Neumaier explained the Salary Commission
recommended the Mayor receive an increase consistent with other City employees. The Mayor was
not interested in the increase and it was not included in the 2014 budget. A question was raised in
January whether the Mayor was required to be paid at the level the Salary Commission
recommended; the City Attorney's initial direction to Finance was yes and the increase was included
beginning January 2013. When the Mayor discovered the increase had been given, he made a
contribution to a charity. In February the Council deferred action on a pay increase for the Mayor
pending research by the City Attorney. It recently came to the Finance Department's attention that the
Council had not approved the salary adjustment.
Mr. Neumaier highlighted several budget amendments including payment for accrued vacation for the
former Finance Director, compensation for the contracted Finance Director, $15,000 to restore the
Park's irrigation budget, $121,000 to fund the Risk Management Fund and additional funding for the
5th Avenue Overlay. Mr. Neumaier was asked to research funding separation payouts from Non -
Departmental.
Action: Schedule for full Council.
Packet Page 303 of 307
08-13-13 Finance Committee Minutes, Page 3
F. Sharina 2014 Budaet Aaaroaches and Recommendina Fund Balance Polic
Mr. Neumaier explained the Reserve Policy that the Council approved last fall includes a Contingency
Fund target of 16% and a Risk Management Fund target of 2%. He provided an analysis of the City's
current General Fund fund balances that equate to 30.5% and recommended targeting a fund balance
of 32%. He reviewed a worksheet provided by Moody's of General Fund balance as a percentage of
reserves for Aa-rated cities nationally. The City will have 3-4% additional capacity in its 2014 budget
for additional appropriations. In addition, assuming the budget is under -expended by 2%, he
recommended using those funds for one time projects. If the Council is interested, he will draft an
amendment to the Reserve Policy. A brief discussion followed regarding the previously stated reserve
target of 18%.
Action: Schedule for full Council.
G. Bond Sale Report
Mr. Neumaier reported the bond sale was successful.
H. Public Comments
Ron Wambolt, Edmonds, thanked Mr. Neumaier for the expanded narrative in the Budgetary
Financial Report.
Bruce Witenberg, Edmonds, expressed concern with the Council's lack of transparency in reporting
claims paid on lawsuits. He recommended when approving settlements, the Council announce what
they are for and the amount.
Adjournment — The meeting adjourned at 7:07 p.m
Packet Page 304 of 307
Parks, Planning and Public Works Committee Meeting
August 13, 2013
Elected Officials Present: Staff Present:
Council Member Kristiana Johnson Phil Williams, Public Works Director
Council Member Diane Buckshnis Rob English, City Engineer
Carrie Hite, Parks & Recreation Director
Rob Chave, Acting Development Services Director
Kernen Lien, Senior Planner
The committee convened at 6:00 p.m.
A. Approval to forward Five Corners Roundabout public art selection to full Council.
Ms. Chapin presented information on the selection process for public art at the Five Corners
Roundabout and showed the image and model of the artwork proposal selected by the Selection
Committee. The proposal was recommended to City Council for approval by the Edmonds Arts
Commission on August 5. The artist, CJ Rench, is available to make a presentation at full
Council on August 27.
ACTION: Moved to full Council for a decision following a public hearing on August 27
B. Interlocal Cooperation Agreement for Inter -jurisdictional Coordination Relating to
Affordable Housing Within Snohomish County.
Councilmember Buckshnis and Mr. Chave summarized the interlocal agreement and countywide
approach to address affordable housing issues. The interlocal approach being used in
Snohomish County is modeled in part on the successful ARCH model being used in King
County. If approved by full Council, the city's contribution ($2,385) would come from Council
contingency funds.
ACTION: Forwarded to full council with a recommendation for approval and funding.
C. Authorization of additional construction funding for construction of the 761" Avenue W
Water Main Replacement Project.
Mr. English provided an update on the current status of the City of Lynnwood project and why
additional management reserve was being requested for the City of Edmonds watermain work.
The City is processing a change order to address extra costs related to soil contamination
expected during trenching for the new watermain. The extra cost will use most of the initial
management reserve authorized by the City Council when the project was awarded.
ACTION: Moved to Consent Agenda for approval.
D. Report on bids opened July 30, 2013 for the 224t" St. Waterline Replacement Project and
award of contract to Earthwork Enterprises, Inc. in amount $79,114.13.
Packet Page 305 of 307
Parks, Planning and Public Works Committee Minutes
August 13, 2013
Page 2
Mr. English discussed why the small works project was necessary and how the improvements
will resolve a conflict between the location of the previous waterline and the new sewer pipeline
in 224" St.
ACTION: Moved to Consent Agenda for approval.
E. Report on bids opened August 1, 2013 for the 2013 Sewerline Rehabilitation Project and
award of contract to Insituform in the amount $135,344.74.
Mr. English
Mr. English reviewed the scope of work to be completed and how 1,530 feet of sewer pipe will be
repaired using the cured in place pipe (CIPP) method. He also let the Committee know that
there are very few contractors who perform this work which explains why more contractors did
not provide bids to complete the project.
ACTION: Moved to Consent Agenda for approval.
F. Authorization for the Mayor to sign a Grant Acceptance Intent Notice and Grant
Agreement with the State of Washington Department of Ecology for a Municipal
Stormwater Capacity Grant for $50,000 and a Project Specific Planning and Design of
Retrofit/LID Project Grant up to $120,000.
Mr. English provided background on the grant received from Department of Ecology for
stormwater programmatic and project improvements.
ACTION: Staff will make a presentation to the City Council at the August 201" meeting.
G. Discussion and recommendation on proposed utility rate adjustments.
Mr. Williams provided a recommendation on a three year utility rate adjustment for sewer, water
and stormwater utility funds. The recommendation included rate comparisons with other cities.
ACTION: Moved the item to the full City Council for a decision.
H. Discussion of Street Tree Management Policy.
Mr. Williams reviewed the 1978 City Council resolution on trimming and removal of trees within
the City's right of way. He explained how sections of the current policy are difficult to administer
and he proposed changes to improve the policy.
ACTION: Mr. Williams will work with the Committee to update the policy and submit it to the
Tree Board for review.
Developing a decision tree for deliberating key issues for Harbor Square.
PPP and staff discussed approaches in developing a decision tree for deliberating key issues for
Harbor Square. Potential key issues noted included height, residential use, intensity of uses and
ties to the Shoreline Master Program (SMP) update. With regard to the SMP, it was noted that
the SMP is a separate process and any development at Harbor Square must be consistent with
the SMP; as such, SMP issues will not figure in a decision tree. For the other key issues, staff
and PPP discussed presenting the key issues on a continuum (e.g. ranging from `no residential'
to `multi -family') and evaluating tradeoffs and means of achieving desired outcomes (e.g. how
Packet Page 306 of 307
Parks, Planning and Public Works Committee Minutes
August 13, 2013
Page 3
incentive zoning might be used to reach desired ends). Further discussion will be held during the
September PPP meeting.
ACTION: N/A
J. Public Comments
Jamie Jensen, Mukilteo Law Office and attorney for Han Park, addressed the PPP regarding the
City of Edmonds parcel associated with the Angler's Crossing Plat/PRD (P-2005-136/PRD-2005-
137). Mr. Park is interested in selling his property to developer's who wish to finish the approved
Angler's Crossing Plat/PRD; however, the development cannot go forward without the
associated City property. Mr. Jensen questioned what he and Mr. Park could do to hasten a
decision from the City Council regarding the sale of the associated City property.
The meeting adjourned at 7:55 pm.
Packet Page 307 of 307