2013-11-19 City Council - Public Agenda-1524'4- o
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AGENDA
EDMONDS CITY COUNCIL
Council Chambers — Public Safety Complex
250 5th Avenue North, Edmonds
NOVEMBER 19, 2013
7:00 P.M. - CALL TO ORDER / FLAG SALUTE
1. (5 Minutes) Roll Call
2. (5 Minutes) Approval of Agenda
3. (5 Minutes) Approval of Consent Agenda Items
A. AM-6328 Approval of City Council Meeting Minutes of November 12, 2013.
B. AM-6329 Approval of claim checks #205410 through #205492 dated November 14, 2013 for
$879,691.64.
C. AM-6309 Acknowledge receipt of a Claim for Damages from David Harb ($407.34).
D. AM-6315 Authorize Mayor to sign Interlocal Agreement with Snohomish County for
Conservation Futures Grant
E. AM-6321 Authorization for Mayor to sign Supplemental Agreement #8 with David Evans &
Associates for additional illumination work for the Five Corners Roundabout project
F. AM-6323 Authorization for the Mayor to sign Supplemental Agreement No. 2 with the Blueline
Group for additional construction inspection and administration services.
G. AM-6317 Authorization for Mayor to Sign Intergovernmental Cooperative Purchasing Agreement
with Alderwood Water & Wastewater District
H. AM-6333 Authorization for the Mayor to sign the SRF loan from the State of Washington for
WWTP Switchgear Project
I. AM-6324 Authorization for Mayor to Sign HGAC Interlocal Contract for Cooperative Purchasing
Agreement
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J. AM-6326
Approval of Edmonds businesses applying for renewal of their Washington State
Liquor Control Board liquor license for the months of October and November 2013.
K. AM-6314
2014 Employment Agreement for Executive Assistant to City Council
L. AM-6334
Authorization of Letter of Support for potential solar grant partnership.
4.
Audience Comments (3 minute limit per person)*
*Regarding matters not listed on the Agenda as Closed Record Review or as Public
Hearings
5. AM-6247
Public Hearing and potential action on the 2014-2016 Utility Rates Ordinance.
6. (45 Minutes)
Presentation and Potential Action on the Proposed Edmonds Downtown Business
AM-6320
Improvement District Work Program and Budget for Year 2014.
7. (20 Minutes) Discussion and potential action on the 2014 Engineering and Development Services
AM-6332 Fees Resolution.
8. (5 Minutes) 2013 September Budgetary Financial Report
AM-6318
9. (10 Minutes) 2013 November Budget Amendment
AM-6325
10. (60 Minutes) Proposed Amendments to the 2014 City of Edmonds Budget
AM-6335
11. (15 Minutes) Report on City Council Committee Meetings of November 12, 2013
AM-6327
12. (5 Minutes) Mayor's Comments
13. (15 Minutes) Council Comments
14. (15 Minutes) Convene in executive session regarding pending or potential litigation per RCW
42.30.110(1)(i).
15. (5 Minutes) Reconvene in open session. Potential action as a result of meeting in executive session.
ADJOURN
Parking and meeting rooms are accessible for persons with disabilities.
Please contact the City Clerk at (425) 771-0245 with 24 hours advance notice for special accommodations.
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AM-6328
City Council Meeting
Meeting Date:
11/19/2013
Time:
Consent
Submitted By:
Scott Passey
Department:
City Clerk's Office
Review Committee:
Committee Action:
Type:
Action
Information
Subject Title
Approval of City Council Meeting Minutes of November 12, 2013.
Recommendation
Review and approval.
Previous Council Action
Narrative
Attached is a copy of the draft minutes.
11-12-13 City Council Meeting Minutes
Attachments
Form Review
Form Started By: Scott Passey Started On: 11/14/2013 09:52 AM
Final Approval Date: 11/14/2013
3. A.
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EDMONDS CITY COUNCIL DRAFT MINUTES
November 12, 2013
The Edmonds City Council meeting was called to order at 6:00 p.m. by Mayor Earling in the Council
Chambers, 250 5t1i Avenue North, Edmonds. The meeting was opened with the flag salute.
ELECTED OFFICIALS PRESENT
Dave Earling, Mayor
Lora Petso, Council President
Strom Peterson, Councilmember
Frank Yamamoto, Councilmember
Joan Bloom, Councilmember
Kristiana Johnson, Councilmember
Adrienne Fraley-Monillas, Councilmember
Diane Buckshnis, Councilmember
ALSO PRESENT
Thea Ocfemia, Student Representative
1. ROLL CALL
STAFF PRESENT
Stephen Clifton, Community Services/Economic
Development Director
Phil Williams, Public Works Director
Roger Neumaier, Finance Director
Carrie Hite, Parks & Recreation Director
Rob English, City Engineer
Kernen Lien, Senior Planner
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jana Spellman, Senior Executive Council Asst.
Jeannie Dines, Recorder
City Clerk Scott Passey called the roll. All elected officials were present.
2. APPROVAL OF AGENDA
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT PETSO,
TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED
UNANIMOUSLY.
3. APPROVAL OF CONSENT AGENDA ITEMS
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT PETSO,
TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda
items approved are as follows:
A. APPROVAL OF CITY COUNCIL MEETING MINUTES OF NOVEMBER 4, 2013
B. APPROVAL OF CLAIM CHECKS #205251 THROUGH #205409 DATED NOVEMBER 7,
2013 FOR $486,723.53. APPROVAL OF PAYROLL DIRECT DEPOSIT AND CHECKS
#60544 THROUGH #60557 AND #60570 FOR $461,124.98, BENEFIT CHECKS #60558
THROUGH #60569 AND WIRE PAYMENTS OF $230,964.54 FOR THE PERIOD
OCTOBER 16, 2013 THROUGH OCTOBER 31, 2013
C. ACKNOWLEDGE RECEIPT OF CLAIMS FOR DAMAGES FROM AARON L.
PANAGOS ($1,000,000.00) AND JOE RICE (AMOUNT UNDETERMINED)
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4. AUDIENCE COMMENTS
Jeff Palmer, Edmonds, spoke in favor of Item 6, approval of an emergency resolution for 76th Avenue
West water/sewer project. Entering the rainy season, stormwater entering adjoining properties is an issue.
He and his neighbors on the west side of 76th depend on the reinstallation of a thickened edge to direct
stormwater to storm drains and prevent flooding onto their property. Senior Utilities Engineer Mike
DeLilla assured him that he and his neighbors will be contacted to discuss those needs once a contractor is
hired and that a thickened edge will be provided as part of the emergency repairs. Safety has been
compromised as a result of the destruction of large sections of curbs and sidewalk. He was told some
emergency fixes would occur as part of this work; the City is required under the ADA to bring the entire
pedestrian facility up to current standards including the installation of corner curb ramps concurrent with
the spring 2014 final project. Communication from Lynnwood has been wholly inadequate and they have
been unresponsive to the safety concerns he raised. He requested the City, 1) require and empower an
Edmonds inspector or project manager to address the interests of Edmonds' residents, 2) hold a public
meeting with the neighborhood to identify needs and seek input for the final spring project, 3) proceed
with emergency repairs, and 4) consider placing Santana Trucking and Excavating on the City's list of
contractors ineligible to bid on future City projects.
Assuming the Council takes action tonight, Mayor Earling advised a press release will be issued, letters
sent to neighbors and a meeting held with the neighborhood to describe the process and timeline.
Donna Breske, Snohomish, owner of property in Edmonds purchased six years ago for which she has
been unable to obtain a building permit, explained following submittal of a building permit application
five months ago, she received comments from the Engineering Program Manager stating as a condition of
building permit issuance the stormwater from City streets must be diverted onto their lot. She asserted this
was a taking under the federal constitution. In response to her question about the authority for that
requirement, she received a 12-page letter from the City Attorney. She displayed plat dedication language
from the original 1961 plat that states, the City, its predecessors and assigns shall have the right for
drainage upon the tracts of land shown on this plat in the reasonable original grading. She emphasized,
reasonable original grading, pointing out the City did not have the right to have this lot as a stormwater
repository. She displayed a letter from the Lighthouse Law Group that argues the plat dedication language
gives the City the right but omits this sentence. She requested the Lighthouse Group reevaluate the plat
dedication language in its entirety, asserting a violation of her due process.
5. CLOSED RECORD REVIEW OF THE ARCHITECTURAL DESIGN BOARD'S DESIGN
APPROVAL OF POINT EDWARDS' BUILDING 10 TO BE LOCATED AT 50 PINE STREET
UNDER FILE PLN20130022. APPEAL NUMBERS APL20130005 - APL20130008
Mayor Earling explained this is City Council deliberations and potential action on the closed record
review held on October 15, 2013 regarding four appeals of the ADB's decision conditionally approving
revisions to Building 10 of the Point Edwards development which includes a multi -family residential
building with 85 units with structured and surface parking totaling 144 parking stalls located at 50 Pine
Street. This is the continuation of the October 15, 2013 closed record review on the appeals of Thomas
Waggener, the Town of Woodway, Clair and Bill Widing and John and Laura Fleming, and David
Inadomi.
Mayor Earling described the procedures. City Clerk will make a recording of the proceedings. There will
be no opportunity during the closed record appeal hearing for public testimony. Oral argument has been
presented by the appellants and the parties of record and that portion of the closed record hearing has been
concluded. The Council may have questions of the parties. After questions, the Council will deliberate
and make a decision which will be drafted by staff and presented to the Council at a later date for review
and approval.
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Mayor Earling advised Councilmember Yamamoto was not present during the October 15, 2013 closed
record hearing due to illness. He is present tonight. Mayor Earling relayed the attorney's advice that
Councilmember Yamamoto may participate, citing Belcher v. Kitsap County, as long as Councilmember
Yamamoto has prepared himself by reviewing the administrative record including the minutes of the
October 15, 2013 hearing. The Council's attorney has a copy of the aforementioned case available for
review.
Mayor Earling advised one or more of the parties wish to present objections to the preparation of a
Council index of appeal issues since the October 15, 2013 continued closed record hearing. Objections
will be presented after the Appearance of Fairness/conflict of interest questions are concluded. This will
be the only opportunity for the parties to present objections; objections related to this subject will not be
allowed during Council deliberations so all objections related to the index of appeal issues must be
presented during the time allotted. Mayor Earling asked who planned to present objections. Rick Gifford
advised he plans to present 4-5. Tom Waggener asked to defer his objections until after Mr. Gifford
speaks; he may raise approximately four issues.
Mayor Earling advised City Attorney Jeff Taraday is representing staff; Attorney Carol Morris is
representing the Council tonight and represented the Council at the October 15, 2013 closed record
hearing.
Mayor Earling explained the Appearance of Fairness Doctrine requires this hearing be fair in form,
substance and appearance. The hearing must not only be fair, it must also appear to be fair. He asked
whether any member of the decision -making body has engaged in communication with opponents or
proponents regarding the issues in this appeal outside the public hearing process. Councilmembers
Bloom, Fraley-Monillas, Buckshnis, Peterson, Yamamoto and Councilmember Johnson, Council
President Petso and Mayor Earling stated they had nothing to disclose.
Mayor Earling asked if any member of the Council has a conflict of interest or believes he/she cannot
consider and hear the application in a fair and objective manner. Council President Petso and
Councilmembers Johnson, Yamamoto, Peterson, Buckshnis, Fraley-Monillas and Bloom and Mayor
Earling stated they had no conflicts.
Mayor Earling asked whether any audience member objected to his or any Councilmembers'
participation. Wayne Tanaka, representing the Town of Woodway, said the Town did not object to Mayor
Earling chairing the meeting but he was uncertain that Mayor Earling was a decision -maker because he
did not have a vote. Mayor Earling acknowledged he was not a decision maker. There were no other
objections voiced.
Mayor Earling invited the parties to present objections to the preparation of an index for the Council since
the October 15, 2013 continued hearing. He advised each parry will have seven minutes to present their
objections.
Rick Gifford, 23901 Edmonds Way, attorney representing Edmonds Pine Street LLC, introduced
John Goodman, Principal, Edmonds Pine Street LLC; Joe Kolmer and Myer Harrell, Weber Thomas; and
Ian Morrison, attorney, McCullough Hill Leary. Mr. Gifford expressed the applicant's concerns and
objections to the annotated findings and conclusions and the associated materials provided to the City,
Council and Mayor Earling for the Council's review and decision in the pending matter by special
counsel Carol Morris. The applicant did not receive a complete copy of the materials submitted to the
City by Ms. Morris last week when they were provided to the Council; they received a partial set of
materials, the annotated findings and conclusions. They requested a complete package of materials to be
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provided. Mr. Lien posted a link to the materials and they were able to access electronic copies of the
balance of the materials. They received the full packet of materials by mail today. It appears to be no
harm, no foul, but they were disappointed the materials were submitted to the Council with no
opportunity for review, comment, consideration by the parties as had been agreed. They were
disappointed the materials were not complete and that a more expedited means was not used to provide
the applicant a complete set of materials until the day of the hearing.
Mr. Gifford advised what the Council received is a second set of materials. The idea of an outline/index
of the appeal arguments originated with Ms. Morris at the last hearing. At the end of the discussions, she
offered to prepare an index or worksheet. He referred to the bottom of page 20 and top of page 21 of the
final approved minutes of the October 15, 2013 hearing, where Ms. Morris addresses this issue. At that
time Mr. Tanaka asked for opportunity to see and comment on whatever Ms. Morris prepared for
submittal to the Council and she agreed. They also felt that was appropriate and necessary under the
circumstances. They did not expect a substantial document; they anticipated a bulleted skeletal summary,
a quick roadmap for the Council to follow. What they original received from Ms. Morris on October 28
was a 27 page outline.
Ms. Morris interrupted and asked that objections be in regard to materials that were provided to the
Council and that Mayor Earling rule that the discussion about materials that were not provided to the
Council was irrelevant to avoid wasting time discussing materials that the Council never saw. Mayor
Earling requested Mr. Gifford's objections refer to the final product the Council received. Mr. Gifford
advised a tremendous amount of time, several days, was devoted to responding to the materials during
which they conveyed their objections and asked that the materials be withdrawn. Ms. Morris requested
Mr. Gifford cease talking about materials that were not provided to the Council.
Mr. Gifford relayed his objection to the materials was the tremendous amount of time and cost that was
wasted reviewing materials that were abruptly withdrawn when Mr. Tanaka expressed concern last
Wednesday. Those materials were replaced by the current materials which have many of the same
problems. The materials identify issues never specifically identified by the appellants. They attribute to
the appellants specification of findings and conclusions and criteria that the appellants themselves did not
apply to their arguments. The materials are a modified, less cumbersome version of the first attempt but
are still a modified version of the arguments that were presented. They have no problem with the
arguments and have responded as required; however, they have now been altered in sequence and
attributions in ways they do not believe accurately reflect the arguments that were presented.
Mr. Gifford objected to the fact that these are extra record materials that do not correspond to the
arguments presented in the materials, to the delays and incomplete delivery of the materials and to the
time and cost expended to respond to materials that were summarily withdrawn. He requested the Council
discard and ignore the materials because they are improper, extra record materials that cannot in any
manner materially affect the Council's review or consideration of the materials. Although the Council
may believe they can ignore the materials, he did not feel it was worth the effort.
Thomas Waggener, representing Waggener et al. appellants, introduced co -appellant Christy Cufley.
He shared many of the concerns Mr. Gifford raised about the cumbersome process, delays, inaccuracies,
etc. He questioned the Council's attorney's responsibility in drafting a document that they were asked to
rewrite or add to at the last minute with little notice. He disagreed the documents provided were an index.
They were assured the request was an index to the appeal items based on the record; the document
provided is a strange mixture of selected quotations or items drawn from the record that are not
documented as to source or location, blanks to be filled in by various parties including the applicants and
appellants. He assumed an index would be a pointer to direct the reader to relevant information. He
recalled Mr. Lien's indication this document would not be a summary; not a Readers Digest edition of the
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record but a guide to the appeal issues. He used the analogy of looking for a cookie recipe in a cookbook,
looking in the index for page number; it doesn't list the pros and cons of the cookie's contents. The
materials are a de facto, incomplete, undocumented extract from various pieces of the record, without any
guidance to whether they are complete or their original source. He also objected to the very curious
process of documenting the appeals, not from the appeals, but a fabricated listing of final facts,
conclusions and decision. In their view, it was a wholly erroneous document, not backed up by the record,
a misleading listing of wishful thinking of what perhaps someone thought they would like the ADB to
have done and what they should have said. From the approximately 800 pages of input to the ADB, what
they actually did in contained in a scant 21/2 pages.
Ms. Morris interjected that Mr. Waggener was again speaking about the original index that was never
presented to the Council. She explained emails were sent to everyone instructing them that that index was
abandoned. Mr. Waggener pointed out the final document reflects the findings of fact document; it does
not reflect the items enumerated by the appellants as the basis of their appeals which was what they were
led to believe the purpose of this exercise to be. He was concerned with the backward process of going to
a finding and then trying to find a relevant citation. Their appeal was a one page summary, two page
cover letter, five page appeal and five page written argument. It should have been possible to review that
information and determine the four substantive appeal issues.
Mr. Waggener concluded in representing 42 appellants, over 100 concerned citizens in the community
and over 700 petitioners, they expected the input from those citizens to be the basis of the Council's
decision, not the wishful thinking of third parties.
Ms. Morris explained over 22 issues were presented in the 4 appeals. She asked the Council at the
October 15, 2013 hearing whether they wanted her to index those issues for their convenience. She
worked on a document that the appellants objected to and at one point decided to abandon work on that
index. She instead provided the Council a copy of the ADB's decision, writing in the margin who
appealed what issues to allow the Council to easily reference the documents in the record. She color
coded the appellants and copied their appeals and the applicant's responses to those appeals in the
attachments. She did not summarize anything or prepare a listing of appeal issues.
With regard to the objections voiced, Ms. Morris pointed out no one has stated there were any errors; Mr.
Gifford said he did not receive the document in paper form until today but he did receive an electronic
copy last week. She relayed Mr. Gifford's comment that there was no harm, no foul and that he was
disappointed. She recommended the objections be overruled and the Council continue with the hearing.
Mayor Earling overruled the objections. He explained the Council's jurisdiction in the closed record
hearing is to determine whether the ADB's decision is clearly erroneous given the evidence in the record.
The City Council shall affirm, modify or reverse the decision of the ADB accordingly. He advised all oral
argument has concluded. The Council may ask clarifying questions on disputed issues to appellants,
parties of record or applicants with an opportunity for rebuttal by staff and remaining parties. The City
Council shall not request information outside the administrative record.
Council President Petso commented sometimes in court cases when there is a major, reversible error, the
court will rule on that major reversible error and then say the rest is unnecessary because that is
dispositive. If the Council were to find that the standards of the zoning ordinance are not met, she asked
whether the Council could end at that point without reviewing all the appeal issues. Ms. Morris answered
yes, the Council could if they chose. She recommended the Council consider more than one issue because
if there is an appeal and the court finds the Council was wrong on that one issue, it could be sent back to
the Council. She summarized the process could be shortened by the Council addressing as many issues as
possible.
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Council President Petso relayed the zoning ordinance indicates there is a minimum of 2,400 square feet
needed per dwelling unit. The square footage of this parcel is a little over 90,000 square feet which
divided by 2,400 is a maximum of 38 dwelling units permitted on this parcel under the zoning ordinance.
The proposal is for significantly more units. She concluded the proposed number of units could not be
approved if the zoning ordinance allowed only 38. She noted there are also issues with regard to parking,
lights and how the City measures height. Those issues seem irrelevant if the zoning code allows only 38
units.
Councilmember Bloom asked for a reference in the zoning code. Council President Petso referred to the
right hand column of the table on page 126 of the Bates Stamped record (minimum area per dwelling
units — 2,400). The size of the parcel where Building 10 is located according to page 4 is 91,688; a
slightly different size is indicated elsewhere in the record. Using either, the maximum number of units is
38.
Councilmember Buckshnis suggested the Council identify the major items. She asked whether the
Council should vote on each issue. Ms. Morris answered it was up to the Council. Councilmember
Buckshnis referred to C.8.c, retain a connection with the scale and character of the City of Edmonds
through the use of similar materials, proportions, forms, masses or building elements, commenting that
was clearly not the case in Building 10 due to the bulk and height and it is totally out of scale with the rest
of the complex.
Councilmember Peterson referred to Council President Petso's reference to the minimum area per
dwelling units and asked whether that was an appeal issue. Council President Petso advised in the Gifford
[sic] appeal there was considerable discussion regarding the concentration/density of units on this parcel.
The applicant's response was it shouldn't be measured in terms of the concentration of units but rather
developable area. Councilmember Peterson asked whether it was referenced in the ADB Findings,
Conclusions and Decision. Council President Petso referred to Item 10 on page 24, the ADB finds the
proposed development is consistent with bulk standards, use requirements, parking and other applicable
regulations of the zoning ordinance.
Councilmember Peterson asked if that was a point on appeal on which the Council could rule. Ms. Morris
answered the question that has been raised is whether the minimum square feet per dwelling unit, whether
the zoning code has been satisfied, and whether that fits into bulk standards, use requirements, parking
and other applicable regulations of the zoning ordinance. Council President Petso referred to Item d on
page 2 of the Waggener appeal letter that challenges Conclusions 5, 6, 8, 9, 10 and 12.
Councilmember Johnson asked whether staff would like to respond. Mr. Tanaka objected to a response
from staff, stating it would open up testimony and opinion after the record has been closed. In his opinion
the Council can ask staff where an item is located in the record but not opinions. Councilmember Johnson
referred to Council President Petso's reference on page 126 to the minimum lot area per dwelling unit
based on the MP1 zone. She asked whether that is for the entire MP zone or the Building 10 parcel. Mr.
Tanaka raised the same objection. He suggested an appropriate question may be to ask staff whether there
was any place in the record where the zoning of this property is discussed in relation to the density. Mr.
Taraday advised this raises a bit a conundrum; from his vantage point of defending the decision on behalf
of the ADB, if the Council sustains the objection raised by Mr. Tanaka, it is impossible to answer the
question if it was not discussed when the hearing was open. Ms. Morris suggested Councilmember
Johnson reframe her question so that staff could indicate whether there was any evidence in the record
related to the issue Council President Petso has raised.
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Councilmember Johnson asked whether there was any reference in the record to address the issue raised
by Council President Petso. Mr. Lien referred to page 4 of the record, under Substantive and Zoning, a
paragraph that describes the zoning of the subject property. The site is zoned MP1 pursuant to a contract
rezone as described in Ordinance No. 3411. Among the conditions of the contract rezone is the project
must comply with the restrictions of the Point Edwards Master Plan and subject to and consistent with the
zoning and the provisions of the Site Master Plan for Point Edwards as presented to the City Council. He
referred to paragraph 11 on the same page that also address the site description for the site — the subject
site is part of the Point Edwards Master Plan and contract rezone which originally included ten
multifamily structures. He referred to the Point Edwards Master Plan (page 290), the paragraph under
Multi -Family Residential, that describes the MP1 zone, the upper yard. He quoted from the text, At a
permitted density of 2,400 square feet per dwelling unit, the maximum number of dwelling units that
would be allowed on this 24.06-acre site would be 419. He noted the 24.06 acres is the entire MP1 zone.
The Master Plan envisioned residential density of 419. The ADB has approved 350 units and the current
application for 85 units would be a total of 346 [sic] total units, consistent with the ADB approval, zoning
and Master Plan.
Council President Petso commented 419 is the maximum but language on page 238 indicates it is not a
realistic maximum, the maximum for the entire site would be 419; however, after setting aside land for
roads and open space, accounting for site limitations related to steep slopes, density at build -out will be
lower than the maximum permitted density. She also found this a clear error because the zoning ordinance
does not say the entire site, it states per lot.
Councilmember Yamamoto asked whether the ADB's conclusions are consistent with the City code,
zoning, Comprehensive Plan, and Point Edwards Master Plan. Ms. Morris answered if Councilmember
Yamamoto's question was whether the ADB's decision met those criteria, that was for the Council to
decide. Councilmember Yamamoto stated the ADB's decision was consistent with the Master Plan, the
Comprehensive Plan and the City's code. Ms. Morris explained the process tonight was to review the
appeal issues to determine whether the ADB's decision was clearly erroneous with regard to the appeal
issues.
Mayor Earling suggested the Council review each page of the annotated ADB Findings, Conclusions and
Decision to identify issues.
Councilmember Bloom referred to the issue raised by Council President Petso, commenting the ECDC
states the minimum lot area per dwelling unit is 2,400 square feet which this project does not reflect. She
questioned how the Council could address other issues until that was clarified. Based on his experience
serving on the Growth Management Hearings Board, Mayor Earling suggested along with the issue
Council President Petso has identified, the Council raise other issues of concern to be included in the
Council's Findings of Fact.
Councilmembers referred to the annotated ADB Findings, Conclusions and Decision dated August 7,
2013 (page 0001 of the Bates Stamped record) and identified the following:
Pie 4
Council President Petso referred to the following:
• Item 13 regarding building height, the code allows the roof to extend 5 feet; the documents in the
record indicate there is 9 inches in the top 5 feet that are living space not roof which did not seem
entirely code compliant.
• The Gregory Building was used as a reference for how height was calculated; she did not find this
relevant to this parcel.
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On page 292, the Master Plan states building heights would be calculated separately for each
separation portion of a building which does not appear to have been done.
Whether the roof design is sufficiently modulated to justify an extra five feet was to be decided
by the ADB. She could not find any discussion by the ADB related to that issue.
Rather than showing the height calculation, Condition 4 on page 25 states height calculations are
required with the building permit application in order to demonstrate that the project complies
with the height requirements of the MP1 zone. She recalled that issue arose in a recent appeal
where the threshold decision was not made by the decision -maker; this appears to be a repeat of
that decision. She preferred to determine whether the project complied with the MP1 zone
tonight, not defer that decision to a later date. Ms. Morris referred to Item 13 on page 4 that states
the height is 40 feet above the average grade. Council President Petso asked the purpose of
Condition 4. Ms. Morris answered she was uncertain; the project must comply with the height
limitation in the Findings, Conclusions and Decision.
Councilmember Buckshnis referred to Item 12 regarding parking. The total proposed parking is 144 but
the ordinance does not state whether it should be all covered parking like the original plans. The proposal
is for some structured parking and some surface parking. The original plan, 3 stories with parking
undercover, has transformed to 4-5 stories with parking inside and outside. Condition 1 states on -street
parking is required to be added at the location of the existing north driveway approach which is no longer
being used by Building 10.
Pie 5
Council President Petso referred to Item 22, recalling Ms. Morris stated the December 19, 2012 process
was irrelevant to this discussion. The appellants state that decision prohibited discussion of certain items
in May. To the extent that is true, there is an error in the process.
Pages 6, 7, 8 and 9
No issues raised
Pie 10
Council President Petso advised she had an issue but was not ready to address it. [Note: Council President
Petso declined to identify an issue on this page later in the meeting.]
Pie 1 I
Council President Petso referred to C.8.a, stating the massiveness of the building was an issue appealed
by everyone. She found evidence in the record that even the ADB found the building to be massive.
Councilmember Buckshnis concurred with Council President Petso, stating the building was long and
massive, and there was plenty of support in the record for that.
Pie 12
Councilmember Buckshnis referred to C.8.c, stating the building is not consistent with the downtown area
or the bowl area. It is a large 4-5 story massive building with parking outside that is out of character with
the surrounding homes and the surrounding area.
Councilmember Fraley-Monillas agreed with Councilmember Buckshnis.
Council President Petso said somewhere in the record there is an indication that the initial buildings on
the site had attempted to modulate the buildings in a style that mimics a residential area or house, 2-3
stories and modulation in house -size chunks.
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Pie 13
Council President Petso referred to C.10.b which states the proposal should minimize the potential for
light to reflect or spill offsite. That was done in the initial buildings by use of lower reflective material
and different, lower lights that are not the full height industrial standard lights. If a proposal deliberately
does not minimize the light spill of the site via use of lower lights, it does not meet the criteria of
minimizing.
Councilmember Bloom noted lighting is also related to outdoor surface parking which will require 24
hour lighting.
Councilmember Buckshnis commented on the cobra lights and the similarity of the 74-space surface
parking to a grocery store parking lot. That was not the original intent which included underground
parking.
Pie 14
Council President Petso referred to C.13.c, buffering incompatible uses, and said extending the parking
lot nearly to the property line leaves little opportunity for buffering.
Councilmember Fraley-Monillas asked whether buffering was incompatible. Council President Petso
responded single family use may not be considered incompatible with multi -family, but it is a separate
and distinct use. If the requirement is to buffer different uses, there is little space to provide a buffer. That
same issue is true on two items on page 15.
Pie 15
Council President Petso referred to C.13.d, integrate buildings into their site by stepping the building
along steep slopes, and said the proposal has come up short on that item. Councilmember Bloom echoed
Council President Petso's comment.
Councilmember Buckshnis commented the surface parking lot is also a major detraction.
Pie 16
No issues raised
Pie 17
Council President Petso referred to D. Lb, maintain the smaller scale and character of historic Edmonds,
stating the building sizes in the bowl area have been limited; this building would be a departure from that.
Councilmember Peterson responded Point Edwards has never been referred to as part of the bowl area. He
agreed with limiting building size in the bowl but did not agree with equating a building at Point Edwards
with buildings at 5th & Main.
Councilmember Buckshnis referred to D. Lb, commenting the original 3-story, underground parking
mimicked other Point Edwards buildings. The mass and bulk of the proposed building does not mimic the
look of Point Edwards. There is nothing of this size on the waterfront, only on Highway 99 and SR104.
Council President Petso referred to D. La, preserve views to mountains and Puget Sound to the west, and
said depending on property orientation, views are to the north. She asked whether the Council was limited
by that language to considering only views to the west. Ms. Morris answered that was a difficult criterion
to enforce without a reference point from which the view needs to be preserved. At some point the view
preserved may be a private view; cities do not spend public funds to preserve private views. Mr. Tanaka
objected, stating this is a criterion in the code that is presumed valid until proven otherwise. For an
attorney representing the Council to suggest it is somehow not enforceable did not fit with his
Packet Page 12 of 340
understanding of her responsibilities. Ms. Morris explained her role was to provide the Council her legal
opinion and that was her legal opinion.
Council President Petso asked whose views the City was entitled to protect because in this case it may not
be a resident of Edmonds whose view was protected. Ms. Morris reiterated this criterion was very
difficult to enforce because of the question of whose view was being protected, private views were being
protected, and whether public funds were being used to protect private views.
Councilmember Buckshnis found the applicant had not satisfied this criterion because they had not
indicated how it would be met. The finding ignores how the building is oriented and what views will be
protected or not protected. Ms. Morris explained the Council's role tonight was to determine whether the
ADB's decision in part or in totality was clearly erroneous. Councilmember Buckshnis retracted her
comment.
Pie 18
Council President Petso referred to D.2.a. and D.2.b which refer to bulk issues that have been previously
addressed.
Pie 19
Council President Petso referred to D.3.b that relates to bulk issues.
Pie 20
Council President Petso referred to D.4.b related to bulk. She referred to DA.e, to become compatible
with the surrounding built environment, stating this criteria references wall modulation but the other Point
Edwards buildings created house -sized portions via wall modulation.
Councilmember Buckshnis referred to mass and bulk, pointing out the largest Point Edwards building has
only 41 units. The proposed building does not mimic the existing Point Edwards development.
Page 21 & 22
No issues raised
Pie 23
Council President Petso referred to Items 5, 6 and 8 that reference bulk, height and non-compliance with
the zoning requirements.
Pie 24
Council President Petso identified the parking issue, Conclusion 10 which was addressed early in the
discussion, and Condition 12 in which the ADB found the proposal conforms to the Site Master Plan; she
did not believe it did.
Councilmember Buckshnis identified Conclusions 9, 10 and 12.
Pie 25
No issues raised
Council President Petso explained the Master Plan states fit the development into the hillside; she agreed
with staff that the proposal was not harmonious with the topography. The Master Plan also states height
will be calculated separately for each portion; she did not find that was done.
Mayor Earling declared a 10 minute recess.
Packet Page 13 of 340
Ms. Morris identified the following issues related to Findings of Fact and invited the Council to provide
additional information and/or references to the record:
Minimum square footage per dwelling units and Council President Petso's conclusion that 38 units was
the maximum allowed on this site
Councilmember Peterson disagreed with Council President Petso's conclusion. He recalled a reference to
the record that that did not pertain to individual buildings but a broader calculation.
Council President Petso referred to page 238 and the language in the zoning ordinance which states lot,
not site.
Councilmember Bloom agreed with Council President Petso that the record states a minimum of 2,400
square feet as the minimum allowed in the MP zone.
Councilmember Buckshnis referred to page 290 that states after setting aside land for roads, open space,
etc., the maximum density would be lower.
Councilmember Fraley-Monillas asked whether Councilmember Buckshnis believed the language was
vague. Councilmember Buckshnis agreed the language was very vague. Ms. Morris referred to Section
20.11.020.B regarding the ADB's findings on zoning ordinance matters which states the finding of the
staff that a proposal meets the bulk and use requirements of the zoning ordinance shall be given
substantial deference and may be overcome only by clear and convincing evidence. She asked
Councilmember Buckshnis if her conclusion was that was not clear. Councilmember Buckshnis answered
it was not clear or convincing.
Council President Petso said it was very clear that the finding was incorrect and the zoning code
specifically states lot not entire site.
Councilmember Peterson asked whether the Council had to give deference to the ADB's decision if the
record is vague. He used the analogy of tie goes to the runner. Ms. Morris answered the Council is
reviewing the appeal issue to determine whether the ADB is clearly erroneous given the record. The clear
and convincing evidence standard is in regard to the ADB's standard when they consider the Planning
Director's decision on the zoning ordinance. Councilmembers are indicating that standard was not met
because the issue is unclear.
Councilmember Johnson disagreed with the reference to minimum lot area per dwelling unit in the MP1,
stating that was for the entire zone, not for a specific lot.
Ms. Morris suggested the Council vote on each issue.
COUNCIL PRESIDENT PETSO MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
THAT THE COUNCIL DETERMINE THAT THE CONCLUSION REGARDING DENSITY
DEMONSTRATES CLEAR ERROR BECAUSE THE ZONING CODE SPECIFIES LOT, NOT
SITE. UPON ROLL CALL, MOTION CARRIED (4-3), COUNCILMEMBERS BLOOM,
BUCKSHNIS AND FRALEY-MONILLAS AND COUNCIL PRESIDENT PETSO VOTING YES;
COUNCILMEMBERS JOHNSON, YAMAMOTO AND PETERSON VOTING NO.
Building Height
Ms. Morris referred to Section 20.11.020, general design review, explaining the ADB is supposed to
make findings on the criteria and Comprehensive Plan. The criterion in building design does not list any
zoning code standards. She clarified the distinction she was making was whether the Council can overturn
the ADB's decision whether the building meets the height limit in the zoning ordinance if the building
Packet Page 14 of 340
actually meets the zoning code standards. She understood the Council had issues related to bulk and mass
but with regard to height, the height of a structure is not a design standard.
Council President Petso relayed her understanding that the proposal must meet the zoning code and the
Master Plan, both of which specify building height and the Master Plan speaks to the method used to
calculate height. Ms. Morris clarified she was trying to distinguish whether the application met the zoning
code standards for height. Based on the facts in the record, she had not heard anyone say the building
does not meet the zoning code standard for height.
Councilmember Buckshnis commented because the roof modulation has not been provided, it is unknown
whether the modulation was done correctly to allow the 5-foot incentive. Ms. Morris clarified the issue
was the modulation standard in the Comprehensive Plan, not the zoning code standard for height. She
advised height is not a criteria, it is a zoning standard. The ADB looks at building design, there are a
number of things under building design but it does not include zoning code standards. She summarized
the building may meet the height requirement but there is an issue with height modulation.
Council President Petso said from her review of the record, there has been no determination that the
building is sufficiently modulated to obtain the additional 5-feet in height, the 5-feet in additional height
is not used entirely for roof like it should be, there is a question whether the Gregory building provides
the correct method of calculating height, and there is a question whether the separate building method was
used to calculate height as required by the Master Plan. She was also concerned that height had not been
demonstrated but rather was conditioned in Condition 4 of the ADB's approval.
Mr. Tanaka referred to the last sentence in Conclusion 8b on page 23 where the ADB concluded the
building is compliant with the maximum height. He questioned why that statement was included in the
ADB's conclusions if that was not within their authority. Ms. Morris clarified she did not say it was not
within the ADB's authority. She stated according to the code staff s finding that a proposal meets the bulk
and use requirements of the zoning ordinance must be given substantial deference and may be overcome
only by clear and convincing evidence. The ADB made a finding that the building complies with the code
which is a zoning standard. Mr. Tanaka asked if the majority of the Council finds clear and convincing
evidence that the ADB was clearly erroneous, could they make a finding that the ADB was clearly
erroneous with regard to the last sentence in Conclusion 8b on page 23. Ms. Morris answered yes, if there
is evidence to support that it is clearly erroneous.
COUNCIL PRESIDENT PETSO MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
THAT THE COUNCIL DETERMINE THAT THE ARCHITECTURAL DESIGN BOARD'S
FINDINGS REGARDING HEIGHT ARE CLEARLY ERRONEOUS.
Councilmember Peterson said he will vote against the motion. The record shows the height of 40 feet was
met via modulation as allowed by code.
Councilmember Buckshnis referred to drawings on pages 467, 468, 469, 070 and 071 that show the
modulation of the roof does not meet the 5-foot incentive standard.
UPON ROLL CALL, MOTION CARRIED (4-3), COUNCILMEMBERS BUCKSHNIS, FRALEY-
MONILLAS AND BLOOM AND COUNCIL PRESIDENT PETSO VOTING YES;
COUNCILMEMBERS PETERSON, JOHNSON AND YAMAMOTO VOTING NO.
Whether parking complies with code, covered and uncovered
Councilmember Buckshnis referred to the initial drawings on page 466 that showed underground parking,
now the parking has changed to half underground and half in a parking lot. The code does not state
whether covered or uncovered parking is required and therefore it has not been addressed.
Packet Page 15 of 340
Councilmember Peterson commented if the original drawings showed all the parking underground and ten
spaces above ground, it could be denied on that basis. The code does not state parking needs to be
underground or surface. They meet the code requirements for parking; whether it is esthetic or not is not
the Council's job to determine. He concluded the parking standards have been met, regardless of whether
he like the way they looked.
Council President Petso disagreed with Councilmember Peterson, pointing out on page 200 the original
proposal indicated the parking is proposed to be provided in garages, guest and overflow parking will be
on the street. She concluded the original proposal and likely most of the existing building on the site use
primarily under -building parking for residents. To the extent the guidelines require consistency with
existing development or screened parking, it would be correct to require it for this project.
Councilmember Buckshnis referred to Condition 1 that states on -street parking is required to be added at
the location of the existing northern driveway approach which is no longer being used by Building 10.
Councilmember Bloom referred to page 200 and the statement that most of the required parking is
proposed to be provided in parking garages. She recalled somewhere in the materials that staff used the
parking requirements in the general code because there were no specific parking requirements for the site
other than the statement that most of the required parking is proposed to be provided in parking garages.
Referencing other code is inconsistent with Point Edwards.
COUNCIL PRESIDENT PETSO MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
THAT THE COUNCIL FIND THE PARKING IS NOT COMPLIANT WITH THE ORIGINAL
MASTER PLAN, THE EXISTING BUILDINGS ON SITE OR THE NEED TO BUFFER NEARBY
RESIDENCES.
Councilmember Johnson asked for references. Council President Petso referred to page 200 where it
states the original intent of the project is to provide most of the required parking in parking garages. The
design guidelines address the need to buffer the existing residential neighborhood; constructing the
parking lot nearly to the property line reduces the opportunity to provide a buffer. Councilmember
Buckshnis referred to page 178 where it states 70 parking spaces will be in a garage and 74 spaces will be
in a surface lot. Ms. Morris advised these were zoning code requirements. She referred to C.14.c on page
15 of the ADB's decision, reduces harsh visual impact of parking lots and cars, and suggested Council
President Petso rephrase the motion to state it is clearly erroneous.
Council President Petso restated the motion as follows:
THAT THE COUNCIL FIND C.14.c IS CLEARLY ERRONEOUS.
UPON ROLL CALL, MOTION CARRIED (5-2), COUNCIL PRESIDENT PETSO AND
COUNCILMEMBERS FRALEY-MONILLAS, BUCKSHNIS, BLOOM, AND JOHNSON VOTING
YES; COUNCILMEMBERS YAMAMOTO AND PETERSON VOTING NO.
Process used by the ADB in its decision making
Ms. Morris recommended this not be included and the Council instead focus on the application of the
ADB criteria to this application.
Whether the building is massive (page 11)
Ms. Morris relayed what she heard Councilmembers say was the building is not consistent with
downtown Edmonds or the surrounding area, it is not consistent with the smaller scale and character of
Edmonds, it does not mimic the remainder of Point Edwards, and mass and bulk are in excess of existing
Packet Page 16 of 340
development at Point Edwards. There was also a question raised regarding whether Point Edwards was
part of the bowl.
Council President Petso referred to 4.a.D.2, reduce bulk and massive buildings, advising there were other
references in the materials that she was unable to locate at this time.
Councilmember Johnson commented a key issue that has not been discussed is the point -of -view. There is
a different perspective looking downhill than looking uphill. Building 10 is the only building uphill and
needs to be looked at from all perspective of Point Edwards.
Councilmember Peterson reiterated none of Buildings 1-9 would fit the scale of downtown Edmonds such
as at 5th & Main. While he agreed Building 10 was a big building compared to downtown Edmonds, using
that comparison Building 1 was a massive building. He suggested perspective of the building mass
needed to be understood; comparing it to the rest of Point Edwards, not downtown Edmonds or adjacent
residential areas that are outside Edmonds. Ms. Morris asked how it compared to other Point Edwards
buildings. Councilmember Peterson acknowledged it was a much bigger building but that the size had
been taken into account somewhat via architectural design. He did not find anything in the code that said
this building had to be the same size as the other Point Edwards buildings.
Councilmember Fraley-Monillas felt the bulk and mass of Building 10 was far different than the bulk and
mass of the other buildings in Point Edwards and comparing it with the other Point Edwards buildings, it
appears to be very massive.
Councilmember Buckshnis referred to pages 468 and 469 that illustrate a long, massive, unbroken,
monotonous building that is out of character with the waterfront area and Point Edwards. Ms. Morris
clarified those pages were attachments in a letter from Rick Gifford to Kernen Lien dated October 4,
2013.
Councilmember Bloom quoted from the May 9 staff, The overall scale of the building is out of character
with the Point Edwards development and is not harmonious with the site's topography.
COUNCIL PRESIDENT PETSO MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
THAT THE COUNCIL FINDS CLEAR ERROR IN THE DETERMINATION BY THE ADB
THAT THE BUILDING IS NOT EXCESSIVE MASSIVE WITH PARTICULAR REFERENCE TO
4.a.C.8 AND 4.a.D.2.
Council President Petso clarified the intent of the motion was not to limit the finding to only those two
standards.
MOTION CARRIED (4-2-1), COUNCILMEMBERS YAMAMOTO AND PETERSON VOTING
NO; COUNCILMEMBER JOHNSON ABSTAINING.
Light
Ms. Morris relayed issues were raised with regard to light, lighting of the parking lot and whether the
application met the requirements related to lighting. She suggested the Council review C.10.b.
Councilmember Bloom relayed the 74 surface parking spaces create a necessity for 24-hour lighting
which will result in a great deal of reflection and spill off -site.
Council President Petso expressed concern with the type of lights used; the requirement is to minimize
the potential for light to reflect or spill off -site. Given there is already lower impact lighting in that area, it
is clearly not minimized if that form of lighting is not used.
Packet Page 17 of 340
COUNCIL PRESIDENT PETSO MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
THAT THE COUNCIL FIND THE ARCHITECTURAL DESIGN BOARD'S DECISION TO BE
CLEARLY ERRONEOUS IN THEIR APPROVAL OF THE LIGHTING FOR THE REASONS
JUST STATED.
Councilmember Peterson did not support the motion as he found the ADB did take into account
landscaping and ways to minimize illumination spill off -site. With regard to the reference to 24-hour
light, he pointed out it is not dark 24 hours a day and lights will only be on at night. He found the ADB
had made efforts to minimize illumination while taking public safety and pedestrian and vehicle safety
into account.
Councilmember Johnson requested a reference to the lighting plan in the application. Mr. Lien referred to
the lighting plan on page 186.
Councilmember Yamamoto pointed out it is difficult to surmise the brightness and amount of lighting
from the drawing. He agreed a certain amount of lighting was necessary for safety. The applicant has
done lighting elsewhere and he assumed the intent was not supermarket lighting.
Councilmember Buckshnis referred to C.10.b and C.10.c that reference lighting requirements. She
recalled reference to a cobra head light fixture which provides extra illumination.
MOTION CARRIED (4-2-1), COUNCILMEMBERS PETERSON AND YAMAMOTO VOTING
NO; COUNCILMEMBER JOHNSON ABSTAINING.
Landscaping
Ms. Morris relayed she heard the Council say landscaping was not adequate to buffer incompatible uses.
She referenced page 14 of the ADB's decision.
Council President Petso referred to 4.a.C.13.c, buffer incompatible uses, 4.a.C.14.b, maintain privacy of
single family residential areas, and 4.a.C.14.c, reduce harsh visual impact of parking lots and cars. Ms.
Morris asked why the ADB's decision was clearly erroneous with regard to those standards. Council
President Petso responded permitting the parking lot to extend virtually to a rockery near the property line
minimizes the opportunity to provide any buffering.
Councilmember Buckshnis referred to the condition regarding off-street parking, questioning how that
would be accomplished when there is a massive parking lot.
Councilmember Johnson referred to the statement on page 15 that landscaping is provided along the
southern property line to buffer the development from the single family property to the south of the site
which seems to contradict the comments that have been made.
Council President Petso recalled a schematic showing the parking lot extends virtually to the property line
on the south side, the side adjacent to single family residential. Mr. Lien referred to the landscape plan on
page 171.
Councilmember Peterson did not find any erroneous finding by the ADB especially related to buffering
incompatible uses. As the ADB points out, Building 10 is located within the Point Edwards development,
a multi -family development that abuts other areas of multi -family. Landscaping has been provided to
minimize impacts. He particularly did not find C.13.c erroneous.
Packet Page 18 of 340
Councilmember Fraley-Monillas referred to I Lc on page 24 of the ADB's Finding, Conclusions and
Decision.
Council President Petso recalled a photograph, a schematic or artist rendering of the view of the parking
lot from the southwest corner that illustrated a fairly exposed parking lot due to the lack of space available
for buffering. Councilmember Bloom suggested what Council President Petso was referring to was on
page 170 and 171 which illustrates no buffer at all on the west and a narrow rockery. Page 171 illustrates
substantial landscaping on the north side but little on the south side adjacent to Woodway.
Councilmember Buckshnis referred to an aerial photograph on page 148 the illustrates the size and bulk
of the other Point Edwards building and the meandering road compared to Building 10, the parking lot
and small areas of landscaping.
COUNCIL PRESIDENT PETSO MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
THAT THE COUNCIL FIND THE ARCHITECTURAL DESIGN BOARD WAS CLEARLY
ERRONEOUS IN DETERMINING THAT THIS PROPOSAL MET THE LANDSCAPING
CRITERIA. MOTION CARRIED (5-2), COUNCILMEMBERS YAMAMOTO AND PETERSON
VOTING NO.
Stepping the building into the steep slope (C.13.b on page 15)
Council President Petso recalled this was also relevant to compliance with the Master Plan.
Councilmember Buckshnis referred to pages 148 and 149 and issues related to bulk and mass, noting the
building was not stepped or integrated into the steep slope.
Councilmember Yamamoto referred to page 160 that illustrates how the building is integrated into the
slope.
Council President Petso referred to a reference Councilmember Bloom provided related to the height that
the building was not harmonious with the topography.
Councilmember Peterson commented whether or not he appreciated the overall design, within the
guidelines the ADB was working with, the building is stepped into the hillside. Whether he liked the look
of the building was irrelevant because the Council's role was to determine whether the ADB made a
proper conclusion using the codes and guidelines and it was his belief they had.
Councilmember Bloom commented the Master Plan states the building will be designed to fit into the
terraced hilltop and hillside. She did not have anything specific; it just did not look as if it were stepped
into the hillside. None of the drawings illustrate that it is stepped into the hillside.
Council President Petso commented excerpts from the Downtown Waterfront Plan outline what is not
desired for this site; a graphic showing one building extending above is labeled as not acceptable.
Councilmember Bloom commented the parking lot on the south end of the building that is between the
building and the hillside prevents the building being stepped into the hillside.
Councilmember Peterson pointed out the front of the building is four stories and the back or hillside side
of the building has two visible stories; by definition the bottom stories have been worked into the hillside.
Whether he liked the design was irrelevant, it was built into the hillside. He acknowledged it would have
been more to his liking if it had been built into the hillside more but his role tonight was not to inform the
applicant what he would like to see.
Packet Page 19 of 340
COUNCIL PRESIDENT PETSO MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
THAT THE COUNCIL FIND THE DETERMINATION BY THE ADB TO BE CLEARLY
ERRONEOUS WITH REGARD TO THE REQUIREMENTS THAT THE BUILDING BE
STEPPED INTO THE HILLSIDE AND HARMONIOUS WITH THE TOPOGRAPHY.
Councilmember Johnson concurred with Councilmember Peterson that it depends on one's perspective,
whether looking uphill or downhill. If one level is two stories and other four stories, it would seem it has
been integrated into the hillside. She recognized the design was not to everyone's liking but it clearly met
this requirement.
UPON ROLL CALL, MOTION CARRIED 4-3, COUNCILMEMBERS BUCKSHNIS, FRALEY-
MONILLAS AND BLOOM AND COUNCIL PRESIDENT PETSO VOTING YES;
COUNCILMEMBERS PETERSON, JOHNSON AND YAMAMOTO VOTING NO.
Mayor Earling advised Ms. Morris will draft Findings of Fact for the Council's consideration and
discussion at a future meeting.
Mr. Tanaka asked whether a motion would be made with regard to the appeals. Mayor Earling answered
that could be done tonight or when the Council considers the Findings of Fact. Ms. Morris agreed.
COUNCIL PRESIDENT PETSO MOVED, SECONDED BY COUNCILMEMBER BLOOM, TO
REVERSE THE DECISION OF THE ADB.
Councilmember Buckshnis asked whether the Council would revote after reviewing the draft Findings of
Fact. Ms. Morris answered yes, she will draft findings based on the Council's input tonight, the record
and the citations the Council provided and the ones she finds to support the Council's decision. Once the
Council reviewed the findings, it could even reverse its decision.
Councilmember Peterson did not support the motion. He explained the Council is sitting as a quasi-
judicial body, not a legislative body making design decisions that are good for the community or
changing height limits or building massing. The Council is required to interpret the law as written. He
believed the ADB fulfilled their duty although he did not especially like the design and size of Building
10 or even some of the existing buildings. A quasi-judicial process is not a time to pick and choose laws
the Council likes or doesn't like. He was uncomfortable being in a quasi judicial, a role the Council has
chosen to be in, and preferred it be handled by a professional. He believed the ADB meticulously
reviewed and applied relevant city code and design guidelines. He looked forward to the Council making
changes to the code during code rewrite but said that cannot be done retroactively.
Councilmember Johnson explained the Council is not in its usual legislative role tonight. She preferred to
see the findings Ms. Morris prepared before taking a final vote.
Councilmember Buckshnis spoke in favor of Title 20 which allows citizens to speak before the Council.
Although the Council is usually in a legislative role, they can also act in a quasi-judicial role. She felt it
was important for citizens to know they could come to the Council. The Council provides checks and
balances to the ADB volunteers who are appointed by the Mayor and make very important decisions.
Councilmember Fraley-Monillas believed the ADB made some mistakes. The Council takes this role very
seriously and has spent hours reviewing the materials.
UPON ROLL CALL, MOTION CARRIED (4-3), COUNCIL PRESIDENT PETSO AND
COUNCILMEMBERS FRALEY-MONILLAS, BUCKSHNIS, AND BLOOM VOTING YES;
COUNCILMEMBERS YAMAMOTO, PETERSON AND JOHNSON VOTING NO.
Packet Page 20 of 340
Council President Petso asked whether that restriction on Councilmembers talking to proponents or
opponents remained until the Findings of Fact were adopted. Ms. Morris answered that restriction
remains until 21 days after the Findings of Fact and Conclusions are approved and entered. If there is an
appeal, the restriction remains in effect throughout the appeal. The Council should not discuss the project
with newspaper reporters, opponents or proponents.
December 3, 2013 was established as the date when Ms. Morris will present Findings of Fact and
Conclusions to the Council.
6. RESOLUTION DECLARING AN EMERGENCY AND WAIVING PUBLIC BIDDING
REQUIREMENTS, AUTHORIZE THE MAYOR TO SIGN CONTRACTS WITH EARTHWORKS
ENTERPRISES, INC. AND LAKESIDE INDUSTRIES, INC. TO COMPLETE CONSTRUCTION
OF THE WATERMAIN REPLACEMENT AND TEMPORARY ASPHALT OVERLAY ON 76TH
AVENUE W BETWEEN 18223 76TH AVE W AND 17410 76TH AVE W, AND APPROPRIATE
ADDITIONAL FUNDS FROM THE ENDING FUND BALANCE OF THE 421 WATER UTILITY
FUND FOR THE TEMPORARY ASPHALT OVERLAY CONTINGENT UPON CITY OF
LYNNWOOD'S COMMITMENT TO REIMBURSE THE CITY OF EDMONDS
Public Works Director Phil Williams explained the emergency is the upcoming winter weather, the
condition of the road and getting the road into a condition where it can be over -wintered safely without
hazards, identifying an area for pedestrians to walk, and providing a smoother the surface. He explained
this is Lynnwood's project to add a new sewer line in 76`h Avenue to improve capacity and eliminate
overflows during heavy rainfall. Installation of the sewer line is complete. Edmonds partnered with
Lynnwood to install a new waterline in 76"' by Lynnwood's contractor. The contractor has done a small
portion of the work, 465 feet of approximately 2,000 feet, and has purchased some materials.
Lynnwood issued a letter of default to the contractor, waited the appropriate period, and received a
response stating it was not their fault. Lynnwood has approached the surety that represents the contractor
but that discussion has not resulted in the surety's immediate assumption of the project. The proposal is to
declare an emergency, allow the normal public bidding requirements to be waived and negotiate a
contract with Earthworks who did a terrific job on 220"'. He reviewed the following:
761h Avenue Waterline
761h Avenue Budget $765,786.15
Lynnwood Cost to Date 275,940.98
Lynnwood Cost Pending Allowance 30,000.00
Constr. Admin. Expended to Date (approx.) 21,000.00
Emergency Work
Earthworks Enterprises, Inc. 362,320.17
HWA 15,587.00
Construction Inspection/Admin 30,000.00
Unexpected Conditions 30,920.00
Total $765,768.15
Mr. Williams explained the resolution also authorizes the Mayor to sign a contract with Lakeside
Industries to do temporary paving after the waterline is installed to get the street through the winter. The
price of repairs and 1 %2 inch asphalt is $100,400. The Mayor would only sign the contract with written
agreement from Lynnwood to pay for it.
Packet Page 21 of 340
Councilmember Bloom inquired about the cost of the waterline. Mr. Williams answered $765,768.15 was
the bid amount from the contractor for the waterline; Lynnwood's sewer project has a separate scope. He
explained the contractor installed approximately 460 feet of the total 2,000 feet, leaving approximately
1,500 feet to be installed. Earthworks calculation of materials, labor and equipment totals $362,320.17.
Councilmember Bloom asked whether Lynnwood would reimburse the City for that cost. Mr. Williams
answered Lynnwood would not reimburse the cost to complete the waterline; Lynnwood needs to commit
to the interim fix on the road. Final paving will be done next spring by Lynnwood.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER FRALEY-
MONILLAS, TO APPROVE RESOLUTION 1301, A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF EDMONDS, WASHINGTON, AUTHORIZING THE MAYOR AND STAFF TO
WAIVE COMPETITIVE BIDDING REQUIREMENTS IN ORDER TO ENTER INTO
CONTRACTS WITH EARTHWORK ENTERPRISES , INC. AND LAKESIDE INDUSTRIES,
INC. TO COMPLETE CONSTRUCTION OF THE WATERMAIN REPLACEMENT AND
TEMPORARY ASPHALT OVERLAY ON 76TH AVE W BETWEEN 18223 76TH AVE W AND
17410 76TH AVE W. MOTION CARRIED UNANIMOUSLY.
7. MAYOR'S COMMENTS — None
8. COUNCIL COMMENTS - None
9. CONVENE IN EXECUTIVE SESSION REGARDING POTENTIAL LITIGATION PER RCW
42.30.110(1)(i)
At 8:51 p.m., Mayor Earling announced that the City Council would meet in executive session regarding
pending litigation per RCW 42.30.110(1)(i). He stated that the executive session was scheduled to last
approximately 15 minutes and would be held in the Jury Meeting Room, located in the Public Safety
Complex. Action may occur as a result of meeting in executive session. Elected officials present at the
executive session were: Mayor Earling, and Councilmembers Yamamoto, Johnson, Fraley-Monillas,
Buckshnis, Peterson, Petso and Bloom. Others present were Public Works Director Phil Williams, City
Engineer Rob English, City Attorney Jeff Taraday, and City Clerk Scott Passey. The executive session
concluded at 9:08 p.m.
Mayor Earling reconvened the regular City Council meeting at 9:09 p.m. No action was taken as a result
of meeting in executive session.
10. ADJOURN TO CITY COUNCIL COMMITTEE MEETINGS
With no further business, the Council meeting was adjourned to committee meetings at 9:10 p.m.
Packet Page 22 of 340
AM-6329
City Council Meeting
Meeting Date: 11/19/2013
Time: Consent
Submitted For: Roger Neumaier
Department: Finance
Review Committee:
Type: Action
Information
Submitted By:
Committee Action:
3. B.
Nori Jacobson
Subject Title
Approval of claim checks #205410 through #205492 dated November 14, 2013 for $879,691.64.
Recommendation
Approval of claim checks.
Previous Council Action
N/A
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non -approval of expenditures.
Fiscal Year: 2013
Revenue:
Expenditure: 879,691.64
Fiscal Impact:
Claims $879,691.64
Claim checks 11-14-13
Proiect Numbers 11-14-13
Inbox
Reviewed By
City Clerk
Scott Passey
Mayor
Dave Earling
Finalize for Agenda
Scott Passey
Form Started By: Nori Jacobson
Final Approval Date: 11/14/2013
Fiscal Impact
Attachments
Form Review
Date
11/14/2013 10:57 AM
11/14/2013 11:23 AM
11/14/2013 12:30 PM
Started On: 11/14/2013 10:14 AM
Packet Page 23 of 340
Packet Page 24 of 340
vchlist
Voucher List
Page: 1
11/14/2013
10:00:50AM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
205410
11/14/2013 065052 AARD PEST CONTROL
325938
PEST CONTROL SENIOR CENTER
PEST CONTROL SENIOR CENTER
001.000.64.576.80.48.00
105.00
9.5% Sales Tax
001.000.64.576.80.48.00
9.98
Total:
114.98
205411
11/14/2013 069751 ARAMARK UNIFORM SERVICES
655-7104813
PARKS MAINT UNIFORM SERVICE
PARKS MAINT UNIFORM SERVICE
001.000.64.576.80.24.00
31.25
9.5% Sales Tax
001.000.64.576.80.24.00
2.97
Tota I :
34.22
205412
11/14/2013 071124 ASSOCIATED PETROLEUM
0496303-in
FUEL
fuel for SSI and Gen set
423.000.76.535.80.32.00
2,105.32
9.5% Sales Tax
423.000.76.535.80.32.00
200.01
Total:
2,305.33
205413
11/14/2013 001795 AUTOGRAPHICS
79325
NAME CHANGE
Name change City Clerk plaque
001.000.25.514.30.31.00
45.00
9.5% Sales Tax
001.000.25.514.30.31.00
4.28
Total:
49.28
205414
11/14/2013 073760 BLUELINE GROUP LLC
7685
E3JA & E2GB.SERVICES THRU OC-
E3JA & E2GB.Services thru October:
421.000.74.594.34.41.10
9,587.00
E3JA & E2GB.Services thru October:
423.000.75.594.35.41.30
682.25
Total:
10,269.25
Page: 1
Packet
Page 25 of 340
vchlist Voucher List Page: 2
11/14/2013 10:00:50AM City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
205415 11/14/2013 002500 BLUMENTHAL UNIFORMS & EQUIP 24138
205416 11/14/2013 065739 BOBBY WOLFORD TRUCKING & 058355
205417 11/14/2013 074229 BONNIEAUBUCHON
205418 11/14/2013 069295 BROWN, CANDY
058485
AUBUCHON 17567
BROWN 17670
PO # Description/Account
Amount
INV#24138 - EDMONDS PD - HONNI
L/S BLACK TDU SHIRT
001.000.41.521.21.31.00
49.99
SEW NAME TAG ON SHIRT
001.000.41.521.21.31.00
1.00
CLOTH NAME TAG "HONNEN"
001.000.41.521.21.31.00
4.95
SEW BADGE ON SHIRT
001.000.41.521.21.31.00
1.00
HEAT STAMP DETECTIVE ON SHIP
001.000.41.521.21.31.00
6.00
BLACK PANTS
001.000.41.521.21.31.00
69.99
9.5% Sales Tax
001.000.41.521.21.31.00
12.63
Total :
145.56
Storm Dump Fees
Storm Dump Fees
422.000.72.531.10.49.00
80.00
7.7% sales tax
422.000.72.531.10.49.00
6.16
Storm Dump Fees
Storm Dump Fees
422.000.72.531.10.49.00
607.50
7.7% sales tax
422.000.72.531.10.49.00
46.78
Total :
740.44
PAINTING 17567
PAINTING 17567
001.000.64.571.22.41.00 97.50
Total : 97.50
PACIFIC NORTHWEST BIRD 17670
PACIFIC NORTHWEST BIRD 17670
Page: 2
Packet Page 26 of 340
vchlist
Voucher List
Page: 3
11/14/2013
10:00:50AM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
205418
11/14/2013 069295 BROWN, CANDY
(Continued)
001.000.64.571.22.41.00
23.10
Total:
23.10
205419
11/14/2013 061966 CAMP FIRE BOYS & GIRLS
CAMP FIRE 17554
BABYSITTING BASICS
BABYSITTING BASICS
001.000.64.571.22.41.00
150.00
Total:
150.00
205420
11/14/2013 071816 CARLSON, JESSICA
CARLSON 17792
CUSTOM HOLIDAY CARDS 17792
CUSTOM HOLIDAY CARDS 17792
001.000.64.571.22.41.00
100.00
Total:
100.00
205421
11/14/2013 003510 CENTRAL WELDING SUPPLY
RN10130989
CEM GAS
CEM gas
423.000.76.535.80.31.21
58.00
9.5% Sales Tax
423.000.76.535.80.31.21
5.51
Total:
63.51
205422
11/14/2013 019215 CITY OF LYNNWOOD
10408
INV#10408 CUST#47 - EDMONDS P
NARCOTICS SGT JULY-SEPT 2013
104.000.41.521.21.51.00
9,916.58
Total:
9,916.58
205423
11/14/2013 019215 CITY OF LYNNWOOD
10404
NOV O&M CHARGES
November O&M charges for sewage
423.000.75.535.80.47.20
27,602.00
Total:
27,602.00
205424
11/14/2013 022200 CITY OF MOUNTLAKE TERRACE
2550
Alliance for Housing Authority 2014
Alliance for Housing Authority 2014
001.000.11.550.10.49.00
2,385.00
Total:
2,385.00
205425
11/14/2013 073135 COGENT COMMUNICATIONS INC
NOV-13
C/ACITYOFED00001
Page: 3
Packet
Page 27 of 340
vchlist Voucher List Page: 4
11/14/2013 10:00:50AM City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
205425
11/14/2013 073135 COGENT COMMUNICATIONS INC
(Continued)
Nov-13 Fiber Optics Internet Connect
001.000.31.518.87.42.00
406.00
Total:
406.00
205426
11/14/2013 072848 COPIERS NW
INV946519
INV#INV946519 ACCT#HMH636 - E[
MO COPIER RENTAL 10/5 - 11/04/13
001.000.41.521.10.45.00
226.77
9.5% Sales Tax
001.000.41.521.10.45.00
21.54
INV946520
INV#INV946520 ACCT#HMH636 - E[
BLACK COPIES 10/5 - 10/4/13
001.000.41.521.10.45.00
69.78
COLOR COPIES 10/5 - 11/4/13
001.000.41.521.10.45.00
125.30
9.5% Sales Tax
001.000.41.521.10.45.00
18.53
Total:
461.92
205427
11/14/2013 065683 CORRY'S FINE DRY CLEANING
OCT 2013 MISSING
OCT 2013 MISSING SLIPS - EDMOr
MISSING SLIPS FROM 10-2013
001.000.41.521.22.24.00
63.26
Total:
63.26
205428
11/14/2013 072189 DATASITE
38035
SHREDDING SERVICES/CABINETS
Doc Shred & Storage City Clerk
001.000.25.514.30.41.00
90.00
Doc Shred Services Finance
001.000.31.514.23.41.00
25.00
Total:
115.00
205429
11/14/2013 047450 DEPT OF INFORMATION SERVICES
2013100237
CUSTOMER ID# D200-0
Scan Services for October
001.000.31.518.88.42.00
940.00
Total:
940.00
Page: 4
Packet Page 28 of 340
vchlist Voucher List Page: 5
11/14/2013 10:00:50AM City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
205430
11/14/2013 064531
DINES, JEANNIE
13-3399
MINUTE TAKING
Council Minutes 10/29
001.000.25.514.30.41.00
210.00
13-3400
MINUTE TAKING
Council Minutes 11/4
001.000.25.514.30.41.00
390.00
Total:
600.00
205431
11/14/2013 069912
EDMONDS PUBLIC FACILITIES DIST
2013DebtService
DECEMBER 2013 BOND OBLIGATIC
December 2013 Contingency Reserve
001.000.39.598.19.52.00
180,000.00
Total:
180,000.00
205432
11/14/2013 038500
EDMONDS SENIOR CENTER
2013-11-01
11/13 RECREATION SERVICES COP
11/13 Recreation Services Contract F
001.000.39.555.00.41.00
5,000.00
Total:
5,000.00
205433
11/14/2013 008705
EDMONDS WATER DIVISION
5-10351
23823 76TH W
23823 76TH W
001.000.64.576.80.47.00
50.90
Total:
50.90
205434
11/14/2013 008812
ELECTRONIC BUSINESS MACHINES
093172
COPIES MAINT
COPIES MAINT
001.000.23.523.30.35.00
85.42
Total:
85.42
205435
11/14/2013 008812
ELECTRONIC BUSINESS MACHINES
092999
METER READING
Meter Reading 10/30 to 11/30
001.000.25.514.30.42.00
438.98
9.5% Sales Tax
001.000.25.514.30.42.00
41.70
Total:
480.68
205436
11/14/2013 009350
EVERETT DAILY HERALD
LG523328
RFP WATER SPRAY
RFP WATER SPRAY
Page: 5
Packet Page 29 of 340
vchlist
Voucher List
Page: 6
11/14/2013
10:00:50AM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
205436
11/14/2013 009350 EVERETT DAILY HERALD
(Continued)
125.000.64.576.80.44.00
32.68
Total:
32.68
205437
11/14/2013 009350 EVERETT DAILY HERALD
LG521508
NEWSPAPER AD
Public Hearing -Historic Register
001.000.25.514.30.44.00
44.72
LG521525
NEWSPAPER AD
Public Hearing-2014 Budget
001.000.25.514.30.44.00
36.12
LG521526
NEWSPAPER AD
Public Hearing-2014 Revenue Source
001.000.25.514.30.44.00
36.12
LG521531
NEWSPAPER AD
Public Hearing-CFP
001.000.25.514.30.44.00
55.04
Total:
172.00
205438
11/14/2013 009815 FERGUSON ENTERPRISES INC
0397429
Water Hydrant Supplies
Water Hydrant Supplies
421.000.74.534.80.31.00
2,534.71
Water - Seaview Res Repair Parts
421.000.74.534.80.31.00
336.59
Sales Tax
421.000.74.534.80.31.00
221.10
0397429-1
Water Supplies - #0340 20Feet-
Water Supplies - #0340 20Feet-
421.000.74.534.80.31.00
1,200.20
9.5% Sales Tax
421.000.74.534.80.31.00
114.02
0398596
Water Meter Inventory - #2031-
Water Meter Inventory - #2031--
421.000.74.534.80.34.30
783.60
9.5% Sales Tax
421.000.74.534.80.34.30
74.44
0398600
Water Meter Inventory #2024-A-
Page: 6
Packet
Page 30 of 340
vchlist
Voucher List
Page: 7
11/14/2013
10:00:50AM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
205438
11/14/2013 009815 FERGUSON ENTERPRISES INC
(Continued)
Water Meter Inventory #2024-A-
421.000.74.534.80.34.30
552.00
#2025 M-METER-01-010
421.000.74.534.80.34.30
809.40
#2024 M-METER-0.625-010
421.000.74.534.80.34.30
3,537.00
9.5% Sales Tax
421.000.74.534.80.34.30
465.35
Total:
10,628.41
205439
11/14/2013 070855 FLEX PLAN SERVICES INC
226737
October Sec 125 Processing fees
October Sec 125 Processing fees
001.000.22.518.10.41.00
76.10
Total:
76.10
205440
11/14/2013 062297 FOSS MARITIME COMPANY
2014tidebook
TIDE BOOKS
tide books
423.000.76.535.80.31.11
10.00
Total:
10.00
205441
11/14/2013 011900 FRONTIER
425-744-1681
SEAVIEW PARK IRRIGATION MODE
SEAVIEW PARK IRRIGATION MODE
001.000.64.576.80.42.00
45.07
425-744-1691
SIERRA PARK IRRIGATION MODEM
SIERRA PARK IRRIGATION MODEM
001.000.64.576.80.42.00
44.41
425-775-1344
BEACH RANGER PHONE @ FISHIN
BEACH RANGER PHONE @ FISHIN
001.000.64.574.35.42.00
57.77
425-776-5316
GROUNDS MAINTENANCE FAX MO
GROUNDS MAINTENANCE FAX MO
001.000.64.576.80.42.00
40.08
Total:
187.33
205442
11/14/2013 074572 GA PUBLICATIONS NW LLC
1380
PROMOTIONALAD IN 2014 EDMON
Page: 7
Packet
Page 31 of 340
vchlist
Voucher List
Page: 8
11/14/2013
10:00:50AM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
205442
11/14/2013 074572 GA PUBLICATIONS NW LLC
(Continued)
Promotional ad in 2014 Edmonds ma
001.000.61.558.70.44.00
495.00
Total:
495.00
205443
11/14/2013 072515 GOOGLE INC
7968003
C/A#396392 MESSAGE DISCOVER
Internet Anti -Virus & Spam Maint Fee
001.000.31.518.88.48.00
377.00
Total:
377.00
205444
11/14/2013 074649 GRAY, RANDY
GRAY 11062013
REFUND RETURNING CREDIT ON /
REFUND RETURNING CREDIT ON)
001.000.239.200
13.25
Total:
13.25
205445
11/14/2013 065764 HASNER, THOMAS W
96
LEOFF Reimbursement
LEOFF Reimbursement
009.000.39.517.37.23.00
69.00
Total:
69.00
205446
11/14/2013 010900 HD FOWLER CO INC
13388239
Water Inventory (added) #0152 —
Water Inventory (added) #0152 —
421.000.74.534.80.34.20
137.85
Water Supplies- Spool Flange, Bolts
421.000.74.534.80.31.00
198.95
9.5% Sales Tax
421.000.74.534.80.34.20
13.10
9.5% Sales Tax
421.000.74.534.80.31.00
18.89
13501688
Water Inventory - #0061 W-CLMPCI-
Water Inventory - #0061 W-CLMPCI-
421.000.74.534.80.34.20
584.13
Water Parts - Straps, Quick Joints
421.000.74.534.80.31.00
5,700.09
9.5% Sales Tax
421.000.74.534.80.34.20
55.49
Page: 8
Packet
Page 32 of 340
vchlist
Voucher List
Page: 9
11/14/2013
10:00:50AM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
205446
11/14/2013 010900 HD FOWLER CO INC
(Continued)
9.5% Sales Tax
421.000.74.534.80.31.00
541.51
Total:
7,250.01
205447
11/14/2013 013140 HENDERSON, BRIAN
94
LEOFF Reimbursement
LEOFF Reimbursement
009.000.39.517.37.23.00
97.67
Total:
97.67
205448
11/14/2013 067862 HOME DEPOT CREDIT SERVICES
2063282
MAINT SMALL PARTS
Maint small parts
423.000.76.535.80.31.21
51.37
9.5% Sales Tax
423.000.76.535.80.31.21
4.88
5042243
MAINT SUPPLIES
Maint supplies
423.000.76.535.80.31.21
40.11
9.5% Sales Tax
423.000.76.535.80.31.21
3.81
63508
SOIL SWEET
soil sweet for screenings
423.000.76.535.80.31.11
278.18
9.5% Sales Tax
423.000.76.535.80.31.11
26.43
9261418
ELECTRICAL SUPPLIES
electrical supplies
423.000.76.535.80.31.22
19.99
9.5% Sales Tax
423.000.76.535.80.31.22
1.90
Total:
426.67
205449
11/14/2013 074650 HULL, KRISTIN
HULL 11052013
REFUND UNUSED MONITOR FEE
REFUND UNUSED MONITOR FEE
001.000.239.200
22.50
Page: 9
Packet
Page 33 of 340
vchlist Voucher List Page: 10
11/14/2013 10:00:50AM City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
205449
11/14/2013 074650
074650 HULL, KRISTIN
(Continued)
Total:
22.50
205450
11/14/2013 060165
HWA GEOSCIENCES INC
24659
E2CC.SERVICES THRU 10/27/13
E2CC.Services thru 10/27/13
112.200.68.595.33.41.00
6,343.73
Total:
6,343.73
205451
11/14/2013 073548
INDOFF INCORPORATED
2361605
OFFICE SUPPLIES
Office Supplies
423.000.76.535.80.31.41
45.87
9.5% Sales Tax
423.000.76.535.80.31.41
4.35
Total:
50.22
205452
11/14/2013 073518
INNOVYZE
19650AM
INFO WATER - ONE YEAR GOLD Al`
Info Water - One Year Gold Annual
421.000.74.594.34.41.10
1,000.00
9.5% Sales Tax
421.000.74.594.34.41.10
95.00
Total:
1,095.00
205453
11/14/2013 069179
INTERWEST CONSTRUCTION INC
E2CC.Pmt 2
E2CC.PMT 2 THRU 10/25/13
E2CC.Pmt 2
112.200.68.595.33.65.00
367,748.66
Total:
367,748.66
205454
11/14/2013 017050
KWICK'N KLEEN CAR WASH
11042013-01
INV#11042013-01 - EDMONDS PD
14 CAR WASHES $5.03 (INC TAX)
001.000.41.521.22.48.00
70.42
Total:
70.42
205455
11/14/2013 072059
LEE, NICOLE
1056
INTERPRETER FEES
INTERPRETER FEES
001.000.23.523.30.41.01
144.71
789
INTERPRETER FEES
INTERPRETER FEES
001.000.23.523.30.41.01
144.71
Page: 10
Packet Page 34 of 340
vchlist
Voucher List
Page: 11
11/14/2013
10:00:50AM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
205455
11/14/2013 072059 072059 LEE, NICOLE
(Continued)
Total:
289.42
205456
11/14/2013 073603 LIGHTHOUSE LAW GROUP PLLC
NOV-2013
11-13 LEGALS FEES
11-13 Legal fees
001.000.36.515.31.41.00
32,000.00
Total:
32,000.00
205457
11/14/2013 061900 MARC
0509615-in
CLEANING SUPPLIES
Cleaning supplies
423.000.76.535.80.31.00
386.50
9.5% Sales Tax
423.000.76.535.80.31.00
36.72
Total:
423.22
205458
11/14/2013 069362 MARSHALL, CITA
915
INTERPRE FEE
INTERPRE FEE
001.000.23.512.50.41.01
88.32
943
INTERPRETER FEES
INTERPRETER FEES
001.000.23.512.50.41.01
88.32
Total:
176.64
205459
11/14/2013 020900 MILLERS EQUIP & RENTALL INC
179159
EQUIPMENT REPAIR
EQUIPMENT REPAIR
001.000.64.576.80.31.00
6.70
9.5% Sales Tax
001.000.64.576.80.31.00
0.64
Total:
7.34
205460
11/14/2013 020900 MILLERS EQUIP & RENTALL INC
177589
PROPANE
Propane
423.000.76.535.80.31.11
25.83
9.5% Sales Tax
423.000.76.535.80.31.11
2.45
Total :
28.28
205461
11/14/2013 073918 MINTON, SHARON
MINTON 17556
PRENATAL YOGA 17556
Page: 11
Packet
Page 35 of 340
vchlist
Voucher List
Page: 12
11/14/2013
10:00:50AM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
205461
11/14/2013 073918 MINTON, SHARON
(Continued)
PRENATAL YOGA 17556
001.000.64.575.54.41.00
146.40
PRENATAL YOGA 17555
001.000.64.575.54.41.00
75.26
Total: 221.66
205462
11/14/2013 069923 MOTION INDUSTRIES INC
WA33-598675
PARTS FOR PUMP REPAIR
Bushings for pump repair
423.000.76.535.80.48.00
18.16
9.5% Sales Tax
423.000.76.535.80.48.00
1.73
Total: 19.89
205463
11/14/2013 061013 NORTHWEST CASCADE INC
1-790207
MATHAY /BALLINGER PARK
MATHAY /BALLINGER PARK
001.000.64.576.80.45.00
184.77
1-796663
CIVIC FIELD
CIVIC FIELD
001.000.64.576.80.45.00
112.35
Total: 297.12
205464
11/14/2013 063511 OFFICE MAX INC
043767
CALENDAR
CALENDAR
001.000.64.574.35.31.00
5.50
9.5% Sales Tax
001.000.64.574.35.31.00
0.53
166580
POST ITS AND TAPE
POST ITS AND TAPE
001.000.64.571.21.31.00
27.57
9.5% Sales Tax
001.000.64.571.21.31.00
2.62
219584
CALENDAR FRONT OFFICE
CALENDAR FRONT OFFICE
001.000.64.571.21.31.00
8.60
9.5% Sales Tax
Page: 12
Packet
Page 36 of 340
vchlist
Voucher List
Page: 13
11/14/2013
10:00:50AM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
205464
11/14/2013 063511
OFFICE MAX INC
(Continued)
001.000.64.571.21.31.00
0.82
Total:
45.64
205465
11/14/2013 063511
OFFICE MAX INC
081080
SUPPLIES
SUPPLIES
001.000.23.523.30.31.00
189.02
Total:
189.02
205466
11/14/2013 073751
OKANOGAN COUNTRY SHERIFF
OCT 2013 OKC JAIL
OCT 2013 OKANOGAN CO JAIL - EC
62 DAYS OF INMATE HOUSING 10/1
001.000.41.523.60.41.00
3,317.00
INMATE MEDICATION 10/13
001.000.41.523.60.31.00
16.85
Total:
3,333.85
205467
11/14/2013 027060
PACIFIC TOPSOILS
161677
PARKS BUNKER DUMP FEES
PARKS BUNKER DUMP FEES
001.000.64.576.80.47.00
420.00
Total:
420.00
205468
11/14/2013 071911
PROTZ, MARGARET
PROTZ 17681
FELDENKRAIS 17681
FELDENKRAIS 17681
001.000.64.575.54.41.00
135.00
Total:
135.00
205469
11/14/2013 070809
PUGET SOUND EXECUTIVE
13-937
COURT SECURITY OFFICER
COURT SECURITY OFFICER
001.000.23.512.50.41.00
3,172.50
Total:
3,172.50
205470
11/14/2013 071467
S MORRIS COMPANY
OCT 2013
INVOICE 10/31/13 ACCT#70014 - EC
#134955 9 NPC 10/14/13
001.000.41.521.70.41.00
101.88
#134992 4 NPC 10/28/13
001.000.41.521.70.41.00
45.28
Page: 13
Packet
Page 37 of 340
vchlist
Voucher List
Page: 14
11/14/2013
10:00:50AM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
205470
11/14/2013 071467 071467 S MORRIS COMPANY
(Continued)
Total:
147.16
205471
11/14/2013 073486 SEATTLE KING CO CONVENTION &
77581
SEATTLE VISITOR'S & CONVENTIO
Membership dues for Seattle Visitor's
001.000.61.558.70.49.00
390.00
Total:
390.00
205472
11/14/2013 036955 SKY NURSERY
205887
DOWNTOWN FLOWER PROGRAM
DOWNTOWN FLOWER PROGRAM
001.000.64.576.80.31.00
370.00
9.5% Sales Tax
001.000.64.576.80.31.00
35.15
Total:
405.15
205473
11/14/2013 074651 SNO CO CLERKS OFFICE
E1AA.Lakeshore P&U
E1AA.LAKESHORE P&U CASE #13-.
E1AA.Lakeshore P&U.Case #13-2-07
112.200.68.595.33.41.00
56,300.00
Total:
56,300.00
205474
11/14/2013 037375 SNO CO PUD NO 1
2006-5085-1
CITY PARK RESTROOMS
CITY PARK RESTROOMS
001.000.64.576.80.47.00
35.92
2006-5164-4
PARK & MAINTENANCE SHOP
PARK & MAINTENANCE SHOP
001.000.64.576.80.47.00
407.77
2008-6924-6
PLAYFIELD BLEACHERS
PLAYFIELD BLEACHERS
001.000.64.576.80.47.00
69.40
2011-8453-8
23700 104TH AVE W
23700 104TH AVE W
001.000.64.576.80.47.00
193.55
2013-8327-0
PARK GAZEBO
PARK GAZEBO
001.000.64.576.80.47.00
30.74
2014-5305-7
PLAYFIELD LIGHTS
PLAYFIELD LIGHTS
Page: 14
Packet
Page 38 of 340
vchlist
Voucher List
Page: 15
11/14/2013
10:00:50AM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
205474
11/14/2013 037375 SNO CO PUD NO 1
(Continued)
001.000.64.576.80.47.00
809.61
2021-1448-4
CITY PARK SOUTH RESTROOMS &
CITY PARK SOUTH RESTROOMS &
001.000.64.576.80.47.00
78.47
Total:
1,625.46
205475
11/14/2013 037375 SNO CO PUD NO 1
2025-7952-0
WWTP ENERGY MANAGEMENT SE
WWTP ENERGY MANAGEMENT SE
423.000.76.535.80.47.61
8.77
Total:
8.77
205476
11/14/2013 006630 SNOHOMISH COUNTY
63259
OCTOBER SOLID WASTE FEES
OCTOBER SOLID WASTE FEES
001.000.64.576.80.47.00
388.00
Total:
388.00
205477
11/14/2013 067809 SNOHOMISH COUNTY FINANCE
1000338398
2ND HALF 2013 P&I 800 MHZ BILL11`
2nd Half 2013 800 MHZ Billing -
001.000.39.591.21.71.00
84,463.93
2nd Half 2013 800 MHZ Billing -
001.000.39.592.21.83.00
15,989.02
1000338399
2ND HALF 2013 SNOCOM P&I BILLI
2nd Half 2013 SnoCom billing -
001.000.39.591.21.71.00
23,115.64
2nd Half 2013 SnoCom billing -
001.000.39.592.21.83.00
4,375.79
Total:
127,944.38
205478
11/14/2013 071585 STERICYCLE INC
3002436111
INV#3002436111 CUST#6076358 - E
MINIMUM MONTHLY CHARGE
001.000.41.521.80.41.00
10.00
9.5% Sales Tax
001.000.41.521.80.41.00
0.36
Total:
10.36
205479
11/14/2013 040430 STONEWAY ELECTRIC SUPPLY
S100681113.001
E2CC.ELECTRICAL MATERIALS
Page: 15
Packet
Page 39 of 340
vchlist
Voucher List
Page: 16
11/14/2013
10:00:50AM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
205479
11/14/2013 040430 STONEWAY ELECTRIC SUPPLY
(Continued)
E2CC.Electrical Materials-
112.200.68.595.33.41.00
85.27
9.5% Sales Tax
112.200.68.595.33.41.00
8.10
S100690382.001
E2CC.ELECTRICAL SUPPLIES
E2CC.Electrical Supplies-
112.200.68.595.33.41.00
83.88
9.5% Sales Tax
112.200.68.595.33.41.00
7.97
S100690382.002
E2CC.ELECTRICAL SUPPLIES
E2CC.Electrical Supplies-
112.200.68.595.33.41.00
42.51
9.5% Sales Tax
112.200.68.595.33.41.00
4.04
S100692621.001
E2CC.ELECTRICAL MATERIALS
E2CC.Electrical Materials-
112.200.68.595.33.41.00
52.33
9.5% Sales Tax
112.200.68.595.33.41.00
4.97
Total:
289.07
205480
11/14/2013 066056 THE SEATTLE TIMES
442818
ONLINE PROMOTIONALAD
Advertising in online "Seattle Times"
001.000.61.558.70.44.00
85.94
Total:
85.94
205481
11/14/2013 043935 UPS
2T4T13443
SHIPPING
Shipping documents to Bellevue
001.000.25.514.30.42.00
33.33
Total:
33.33
205482
11/14/2013 062693 US BANK
4675
PARKS AND REC CC PAYMENT
WOTS KEYNOTE HOTEL
117.100.64.573.20.41.00
224.98
GYMNASTICS AWARD
Page: 16
Packet
Page 40 of 340
vchlist Voucher List Page: 17
11/14/2013 10:00:50AM City of Edmonds
Bank code : usbank
Voucher Date Vendor
205482 11/14/2013 062693 US BANK
205483 11/14/2013 062693 US BANK
205484 11/14/2013 062693 US BANK
Invoice PO # Description/Account Amount
(Continued)
001.000.64.575.55.31.00
20.25
AMERICAN CEMETERY SUBSCRIP-
130.000.64.536.20.49.00
49.00
EASY LOADING TAPE DISPENSER
001.000.64.575.56.31.00
36.48
USB CABLE CAMERA
117.100.64.573.20.31.00
10.74
AMERICANS FOR THE ARTS MEMB
117.100.64.573.20.49.00
150.00
MATS FOR HEKIKNAN EXHIBIT
117.100.64.573.20.31.00
80.18
GLASS FOR HEKIKNAN EXHIBIT
117.100.64.573.20.31.00
24.09
SANITZER REFILLS
001.000.64.571.22.31.00
41.36
FIRST PLACE AWARD STREET SCF
001.000.64.571.22.31.00
50.00
STREET SCRAMBLE GIFT CARDS
001.000.64.571.22.31.00
200.00
NATURE WATCH SUPPLIES
001.000.64.574.35.31.00
89.59
MATS FOR HEKINAN EXHIBIT
117.100.64.573.20.31.00
18.22
SHAWGUIDES RENEWAL WOTS
117.100.64.573.20.49.00
500.00
CONSTANT CONTACT RENEWAL W
117.100.64.573.20.49.00
670.20
Tota I :
2,165.09
5923 PARKING FEE
Parking while attending Sno Co Touri:
001.000.61.558.70.43.00 3.00
Total : 3.00
2519 INV#2519 11/6/13 - TRAINING - EDIV
Page: 17
Packet Page 41 of 340
vchlist Voucher List Page: 18
11/14/2013 10:00:50AM City of Edmonds
Bank code : usbank
Voucher Date Vendor
205484 11/14/2013 062693 US BANK
Invoice
PO # Description/Account
Amount
(Continued)
MEAL/EVIDENCE TR-MANDEVILLE
001.000.41.521.40.43.00
34.24
FUEL/EVIDENCE TR-MANDEVILLE
001.000.41.521.40.43.00
47.88
LODGING/EVIDENCE TR-MANDEVII
001.000.41.521.40.43.00
100.77
KENNEL CONSTRUCTION-HOBBS
001.000.41.521.26.31.00
580.88
3181
INV#3181 11/6/13 - EDMONDS PD -
MINDFLASH-MO FEE FOR ONLINE
001.000.41.521.40.49.00
199.00
REG/VIDEO EVIDENCE REC-SMITH
001.000.41.521.40.49.00
895.00
OTTERBOX CASE FOR IPHONE
001.000.41.521.21.31.00
41.98
KINGSTON 16GB DATA LOCKER
001.000.41.521.22.35.00
84.43
TLO SEARCHES 10/2013
001.000.41.521.21.41.00
4.75
3314
INV#3314 11/6/13 - EDMONDS PD -
TACTICAL TRACKING HARNESS-H(
001.000.41.521.26.35.00
340.00
3520
INV#3520 11/6/13 - EDMONDS PD -
FEDEX CHG #13-3458,3271
001.000.41.521.10.42.00
13.67
FEDEX CHG #12-4815
001.000.41.521.10.42.00
13.67
REG/WAPRO CONF-BROMAN
001.000.41.521.40.49.00
175.00
7914
INV#7914 11/6/13 - EDMONDS PD -
NIX TEST KITS "U"
001.000.41.521.80.31.00
102.25
NIX TEST KITS "L"
001.000.41.521.80.31.00
160.14
Page: 18
Packet Page 42 of 340
vchlist Voucher List Page: 19
11/14/2013 10:00:50AM City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO # Description/Account
Amount
205484
11/14/2013 062693 062693 US BANK
(Continued) Total:
2,793.66
205485
11/14/2013 062693 US BANK
3470 1099 & W2 TAX FORMS
Tyler Business Forms - W2 & 1099 to
001.000.31.514.23.31.00
257.82
Bulkregister.com - Domain name
001.000.31.518.88.49.00
41.85
Total:
299.67
205486
11/14/2013 062693 US BANK
4697 HEKINAN VISIT
Colored copier paper
001.000.21.513.10.31.00
10.00
24# copier paper
001.000.21.513.10.31.00
13.99
Smooth cover stock
001.000.21.513.10.31.00
12.99
5 piece colored pen set
001.000.21.513.10.31.00
5.99
100 count map pins
001.000.21.513.10.31.00
4.99
Name badge kit -- 100 count
001.000.21.513.10.31.00
19.99
Frame retirement poster
001.000.21.513.10.41.00
45.99
ESCC hosted cider brewing
138.200.21.557.21.49.00
172.72
Flowers for Mayor's reception ESCC
138.200.21.557.21.49.00
23.94
ESCC hosted dinner @ Fahey's for
138.200.21.557.21.49.00
481.80
ESCC hosted space needle tickets fo
138.200.21.557.21.49.00
325.50
ESCC hosted Chihuly garden & glass
138.200.21.557.21.49.00
464.10
ESCC hosted day room for home-sta,.
138.200.21.557.21.49.00
233.92
Page: 19
Packet Page 43 of 340
vchlist
Voucher List
Page: 20
11/14/2013
10:00:50AM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
205486
11/14/2013 062693 US BANK
(Continued)
ESCC hosted lunch for delegates dur
138.200.21.557.21.49.00
384.23
Beverages for Mayor reception for
138.200.21.557.21.49.00
32.13
ESCC hosted day room for home-sta,.
138.200.21.557.21.49.00
116.96
ESCC hosted dinner for hotel stay
138.200.21.557.21.49.00
446.37
ESCC hosted cider bottling - bottles
138.200.21.557.21.49.00
77.20
Banquet permit for ESCC Friendship
138.200.21.557.21.49.00
10.00
ESCC hosted dinner at Fahey's - des.
138.200.21.557.21.49.00
72.00
ESCC hosted Seattle Center day parl
138.200.21.557.21.49.00
9.00
ESCC hosted lunch for Hekinan delec
138.200.21.557.21.49.00
418.06
Airport parking for Hekinan delegatior
138.200.21.557.21.49.00
9.00
9.5% Sales Tax
001.000.21.513.10.31.00
6.46
9.5% Sales Tax
001.000.21.513.10.41.00
4.37
9.5% Sales Tax
138.200.21.557.21.49.00
2.27
Total:
3,403.97
205487
11/14/2013 062693 US BANK
5593
CITY CLERK PURCHASE CARD
Misc recorded documents
001.000.25.514.30.49.00
448.88
Recording of Utility Liens
421.000.74.534.80.49.00
775.50
Recording of Utility Liens
Page: 20
Packet Page 44 of 340
vchlist
Voucher List
Page: 21
11/14/2013
10:00:50AM
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
Amount
205487
11/14/2013 062693 US BANK
(Continued)
423.000.75.535.80.49.00
775.50
Total:
1,999.88
205488
11/14/2013 069836 VOLT SERVICE GROUP
30015523
ADMINISTRATIVE SUPPORT
For service through 10.27.13
423.000.76.535.80.41.00
525.00
Total:
525.00
205489
11/14/2013 065035 WASHINGTON STATE PATROL
114003274
INV#114003274 EDM301 - EDMOND
BACKGROUND CHECKS OCT 2013
001.000.237.100
247.50
Total:
247.50
205490
11/14/2013 026510 WCIA
101050
SR CTR FLOOD INS POLICY #3000(
Senior Center Flood Insurance Policy
001.000.39.518.90.46.00
1,721.00
Total:
1,721.00
205491
11/14/2013 073552 WELCO SALES LLC
6078
OFFICE SUPPLIES
Envelopes
001.000.25.514.30.31.00
622.00
9.5% Sales Tax
001.000.25.514.30.31.00
59.09
Total:
681.09
205492
11/14/2013 049902 WHITMAN, TIMOTHY
95
LEOFF Reimbursement
LEOFF Reimbursement
009.000.39.517.37.23.00
99.00
Total:
99.00
83
Vouchers for bank code : usbank
Bank total :
879,691.64
83
Vouchers in this report
Total vouchers :
879,691.64
Page: 21
Packet Page 45 of 340
vchlist Voucher List Page: 22
11/14/2013 10:00:50AM City of Edmonds
Bank code : usbank
Voucher Date Vendor
Invoice
PO # Description/Account
Amount
Page: 22
Packet Page 46 of 340
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Funding
Proiect Title
Number
Number
STR
100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade
c329
EOAA
STR
15th St. SW Walkway (Edmonds Way to 8th Ave)
c424
E3DC
STM
190th PI SW Wall Construction
c428
E3FF
STR
2009 Street Overlay Program
c294
E9CA
WTR
2010 Waterline Replacement Program
c363
EOJA
STR
2011 Residential Neighborhood Traffic Calming
c343
E1AB
WTR
2011 Waterline Replacement Program
c333
E1JA
STM
2012 Citywide Storm Drainage Improvements
c382
E2FE
SWR
2012 Sanitary Sewer Comp Plan Update
c369
E2GA
SWR
2012 Sewermain-Alder/Dellwood/Beach PI/224th St. Sewer Replacement
c347
E1GA
WTR
2012 Waterline Overlay Program
c388
E2CA
WTR
2012 Waterline Replacement Program
c340
E1JE
STM
2013 Citywide Drainage Replacement
c406
E3FA
STM
2013 Lake Ballinger Basin Study & Associated Projects
c407
E3FB
SWR
2013 Sewerline Replacement Project
c398
E3GA
WTR
2013 Waterline Replacement Program
c397
E3JA
WTR
2014 Waterline Replacement Program
c422
E4JA
STR
220 7th Ave N Sidewalk
c421
E3DA
WTR
224th Waterline Relocation (2013)
c418
E3J13
STR
226th Street Walkway Project
c312
E9DA
STR
228th St. SW Corridor Improvements
i005
E7AC
STR
236th St. SW Walkway (Edmonds Way to Madrona School)
c425
E3DD
STR
238th St. SW Walkway (100th Ave to 104th Ave)
c423
E3DB
STR
5th Ave Overlay Project
c399
E2CC
STR
76th Ave W at 212th St SW Intersection Improvements
c368
E1CA
WTR
76th Ave W Waterline Extension with Lynnwood
c344
E1JB
STR
76th Avenue West/75th Place West Walkway Project
c245
E6DA
STR
9th Avenue Improvement Project
c392
E2AB
STR
ADA Curb Ramp Upgrades along 3rd Ave S
c426
E3DE
SWR
Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP)
c390
E2GB
WTR
AWD Intertie and Reservoir Improvements
c324
EOIA
STR
Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project
c256
E6DB
STR
Citywide Safety Improvements
c404
E2AC
SWR
City -Wide Sewer Improvements
c301
EBGD
Revised 11/14/2013
Packet Page 47 of 340
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Funding
Proiect Title
Number
Number
STM
Dayton Street & SR104 Storm Drainage Alternatives
c374
E1 FM
PM
Dayton Street Plaza
c276
E7MA
STM
Dayton Street Storm Improvements (6th Ave - 8th Ave)
c409
E3FD
WTR
Edmonds General Facilities Charge Study
c345
E1JC
STM
Edmonds Marsh Feasibility Study
c380
E2FC
FAC
Edmonds Museum Exterior Repairs Project
c327
EOLA
STR
Five Corners Roundabout (212th Street SW @ 84th Avenue W)
c342
E1AA
PM
Fourth Avenue Cultural Corridor
c282
EBMA
FAC
Frances Anderson Center Accesibilty Upgrades
c393
EKA
STR
Hwy 99 Enhancements (Phase III)
c405
E2AD
PM
Interurban Trail
c146
E2DB
STM
Lake Ballinger Associated Projects 2012
c381
E2FD
SWR
Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)
c298
EBGA
STR
Main Street Lighting and Sidewalk Enhancements
c265
E7AA
WTR
Main Street Watermain
c375
E1JK
PM
Marina Beach Additional Parking
c290
EBMB
STM
North Talbot Road Drainage Improvements
c378
E2FA
STM
Northstream Pipe Abandonement on Puget Drive
c410
EYE
STM
NPDES
m013
E7FG
SWR
OVD Sewer Lateral Improvements
c142
E3GB
WTR
OVD Watermain Improvements (2003)
c141
E3JB
STM
Perrinville Creek Culvert Replacement
c376
E1 FN
STM
Perrinville Creek Stormwater Flow Reduction Retrofit Study
c408
E3FC
WTR
Pioneer Way Road Repair
c389
E2CB
WTR
PRV Station 11 and 12 Abandonment
c346
E1JD
STM
Public Facilities Water Quality Upgrades
c339
E1 FD
STR
School Zone Flashing Beacon/Lighting Grant
c420
E3AA
PM
Senior Center Parking Lot & Landscaping Improvements
c321
E9MA
FAC
Senior Center Roof Repairs
c332
EOLB
SWR
Sewer Lift Station Rehabilitation Design
c304
E9GA
WTR
Sewer, Water, Stormwater Revenue Requirements Update
c370
E1GB
STR
Shell Valley Emergency Access Road
c268
E7CB
STR
SR104 Corridor Transoportation Study
c427
E3AB
General
SR104 Telecommunications Conduit Crossing
c372
ElEA
Revised 11/14/2013
Packet Page 48 of 340
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Funding
Proiect Title
Number
Number
General
SR99 Enhancement Program
c238
E6MA
STM
Storm Contribution to Transportation Projects
c341
E1 FF
STM
Stormwater Development Review Support (NPDES Capacity)
c349
E1 FH
STM
Stormwater GIS Support
c326
EOFC
STR
Sunset Walkway Improvements
c354
E1 DA
STM
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
c379
E2FB
STM
SW Edmonds-105th/106th Ave W Storm Improvements
c336
E1 FA
STM
Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation
c307
E9FB
STR
Transportation Plan Update
c391
E2AA
Revised 11/14/2013
Packet Page 49 of 340
PROJECT NUMBERS (By New Project Accounting Number)
Proiect
Engineering
Accounting
Proiect
Funding
Number
Number
Proiect Title
WTR
c141
E3JB
OVD Watermain Improvements (2003)
SWR
c142
E3GB
OVD Sewer Lateral Improvements
PM
c146
E2DB
Interurban Trail
General
c238
E6MA
SR99 Enhancement Program
STR
c245
E6DA
76th Avenue West/75th Place West Walkway Project
STR
c256
E6DB
Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project
STR
c265
E7AA
Main Street Lighting and Sidewalk Enhancements
STR
c268
E7CB
Shell Valley Emergency Access Road
PM
c276
E7MA
Dayton Street Plaza
PM
c282
EBMA
Fourth Avenue Cultural Corridor
PM
c290
EBMB
Marina Beach Additional Parking
STR
c294
E9CA
2009 Street Overlay Program
SWR
c298
EBGA
Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)
SWR
c301
EBGD
City -Wide Sewer Improvements
SWR
c304
E9GA
Sewer Lift Station Rehabilitation Design
STM
c307
E9FB
Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation
STR
c312
E9DA
226th Street Walkway Project
PM
c321
E9MA
Senior Center Parking Lot & Landscaping Improvements
WTR
c324
EOIA
AWD Intertie and Reservoir Improvements
STM
c326
EOFC
Stormwater GIS Support
FAC
c327
EOLA
Edmonds Museum Exterior Repairs Project
STR
c329
EOAA
100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade
FAC
c332
EOLB
Senior Center Roof Repairs
WTR
c333
E1JA
2011 Waterline Replacement Program
STM
c336
E1 FA
SW Edmonds-105th/106th Ave W Storm Improvements
STM
c339
E1 FD
Public Facilities Water Quality Upgrades
WTR
c340
E1JE
2012 Waterline Replacement Program
STM
c341
E1 FF
Storm Contribution to Transportation Projects
STR
c342
E1AA
Five Corners Roundabout (212th Street SW @ 84th Avenue W)
STR
c343
E1AB
2011 Residential Neighborhood Traffic Calming
WTR
c344
E1JB
76th Ave W Waterline Extension with Lynnwood
WTR
c345
E1JC
Edmonds General Facilities Charge Study
WTR
c346
E1JD
PRV Station 11 and 12 Abandonment
SWR
c347
E1GA
2012 Sewermain-Alder/Dellwood/Beach PI/224th St. Sewer Replacement
Revised 11/14/2013
Packet Page 50 of 340
PROJECT NUMBERS (By New Project Accounting Number)
Proiect
Engineering
Accounting
Proiect
Funding
Number
Number
Proiect Title
STM
c349
E1 FH
Stormwater Development Review Support (NPDES Capacity)
STR
c354
E1DA
Sunset Walkway Improvements
WTR
c363
EOJA
2010 Waterline Replacement Program
STR
c368
E1CA
76th Ave W at 212th St SW Intersection Improvements
SWR
c369
E2GA
2012 Sanitary Sewer Comp Plan Update
WTR
c370
E1 GB
Sewer, Water, Stormwater Revenue Requirements Update
General
c372
E1EA
SR104 Telecommunications Conduit Crossing
STM
c374
E1 FM
Dayton Street & SR104 Storm Drainage Alternatives
WTR
c375
E1JK
Main Street Watermain
STM
c376
E1 FN
Perrinville Creek Culvert Replacement
STM
c378
E2FA
North Talbot Road Drainage Improvements
STM
c379
E2FB
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
STM
c380
E2FC
Edmonds Marsh Feasibility Study
STM
c381
E2FD
Lake Ballinger Associated Projects 2012
STM
c382
E2FE
2012 Citywide Storm Drainage Improvements
WTR
c388
E2CA
2012 Waterline Overlay Program
WTR
c389
E2CB
Pioneer Way Road Repair
SWR
c390
E2GB
Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP)
STR
c391
E2AA
Transportation Plan Update
STR
c392
E2AB
9th Avenue Improvement Project
FAC
c393
EKA
Frances Anderson Center Accesibilty Upgrades
WTR
c397
E3JA
2013 Waterline Replacement Program
SWR
c398
E3GA
2013 Sewerline Replacement Project
STR
c399
E2CC
5th Ave Overlay Project
STR
c404
E2AC
Citywide Safety Improvements
STR
c405
E2AD
Hwy 99 Enhancements (Phase III)
STM
c406
E3FA
2013 Citywide Drainage Replacement
STM
c407
E3FB
2013 Lake Ballinger Basin Study & Associated Projects
STM
c408
E3FC
Perrinville Creek Stormwater Flow Reduction Retrofit Study
STM
c409
E3FD
Dayton Street Storm Improvements (6th Ave - 8th Ave)
STM
c410
E3FE
Northstream Pipe Abandonement on Puget Drive
WTR
c418
E3JB
224th Waterline Relocation (2013)
STR
c420
E3AA
School Zone Flashing Beacon/Lighting Grant
STR
c421
E3DA
220 7th Ave N Sidewalk
Revised 11/14/2013
Packet Page 51 of 340
PROJECT NUMBERS (By New Project Accounting Number)
Proiect
Engineering
Accounting
Proiect
Funding
Number
Number
Proiect Title
WTR
c422
E4JA
2014 Waterline Replacement Program
STR
c423
E3DB
238th St. SW Walkway (100th Ave to 104th Ave)
STR
c424
E3DC
15th St. SW Walkway (Edmonds Way to 8th Ave)
STR
c425
E3DD
236th St. SW Walkway (Edmonds Way to Madrona School)
STR
c426
E3DE
ADA Curb Ramp Upgrades along 3rd Ave S
STR
c427
E3AB
SR104 Corridor Transoportation Study
STM
c428
E3FF
190th PI SW Wall Construction
STR
i005
E7AC
228th St. SW Corridor Improvements
STM
m013
E7FG
NPDES
Revised 11/14/2013
Packet Page 52 of 340
PROJECT NUMBERS (By Engineering Number)
Engineering
Project
Funding Number
STR EOAA
Protect
Accounting
Number Project Title
c329 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade
STM EOFC c326 Stormwater GIS
AWD Intertie and Reservoir Improvements
WTR
EOJA
c363
2010 Waterline Replacement Program
Edmonds Museum Exterior Repairs Project
FAC
EOLB
c332
Senior Center Roof Repairs
e Corners Roundabout (212th Street SW @ 84th Avenue W)
STR
E1AB
c343
2011 Residential Neighborhood Traffic Calming
c368
76th Ave W at 212th St SW Intersection Improvements
STR
E1DA
c354
Sunset Walkway Improvements
General
EW"SR104
Telecommunications Condgg Crossinn
STM
E1 FA
c336
SW Edmonds-105th/106th Ave W Storm Improvements
STM
Public ,ilities Water Quality Upgrades
STM
E1 FF
c341
Storm Contribution to Transportation Projects
STM
E1 FH
_JL c349
Stormwater Development Review Support (NPDES Capacity)
STM
E1 FM
c374
Dayton Street & SR104 Storm Drainage Alternatives
E001 OR
Perrinville Creek Culvert Replaceme
SWR
E1GA
c347
2012 Sewermain-Alder/Dellwood/Beach PI/224th St. Sewer Replacement
ff—c370
WTR
E1GB
Sewer, Water, Stormwater Revenue Requirements Update
WTR
E1JA
c333
2011 Waterline Replacement Program
WTR
—A
`;aa
W Waterline Extension with Lvnnwood
WTR
E1JC
c345
Edmonds General Facilities Charge Study
c346
WTR E1JE c340
WTR c375
STR E2AA c391
PRV Station 11 and 12 Abandonment
2012 Waterline Replacement Program
Main Street Watermain .
Transportation Plan Uodate
Hv�mprove� t
STR E2AC c404 Citywide Safety Improvements
Hwy 99 Enhancements (Phase III)
WTR E2CA c388 2012 Waterline Overlav Proaram
STR E2CC c399 5th Ave Overlay Project
�M V Interurban
EENEr
STM E2FA c378 North Talbot Road Drainage Improvements
Revised 11/14/2013
Packet Page 53 of 340
PROJECT NUMBERS (By Engineering Number)
Engineering
Protect
Protect
Accounting
Funding
Number
Number
Protect Title
STM
Am
c379
SW�s Basin #3-238th 4MW to Hickman Park Infiltration System
STM
E2FC
c380
Edmonds Marsh Feasibility Study
STM
Wallingelffssociated Projects 2012 Ebb
STM
E2FE
c382
2012 Citywide Storm Drainage Improvements
SW R
c369
2012 Sanitary Sewer Comp Plan Update
SW R
E2GB
c390
Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP)
S
School Zone Flashing Beacon/Lighting Gra
STR
E3AB
c427
SR104 Corridor Transoportation Study
220 7th Ave N Sidewalk
STR
E3DB
c423
238th St. SW Walkway (100th Ave to 104th Ave)
15th St. SW Walkwa ve)
STR
E3DD
c425
236th St. SW Walkway (Edmonds Way to Madrona School)
ADA Curb Ramp Upgrades along 3rd Ave S
STM
E3FA
c406
2013 Citywide Drainage Replacement
OF c407
2013 Lake Ballinger Basin Study & Associated Projec
STM
E3FC
c408
Perrinville Creek Stormwater Flow Reduction Retrofit Study
09
Dayton Street Storm Wprovements (6th Ave - 8th Ave
STM
E3FE
c410
Northstream Pipe Abandonement on Puget Drive
190th PI SW Wall Construction
SWR
E3GA
c398
2013 Sewerline Replacement Project
OVD Sewer Late
WTR
E3JA
c397
2013 Waterline Replacement Program
4th Waterline Relocation (2013)
WTR
E3JB
c141
OVD Watermain Improvements (2003)
FAC
IFFIEffFrances
Anderson Center Accesibilty Upgrades
WTR
E4JA
c422
2014 Waterline Replacement Program
STR
E6DA
76th Avenue West/75th Place West Walkwa
STR
E6DB
c256
Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project
General
E6MA
SR99 Enhancement Program
STR
E7AA
c265
Main Street Lighting and Sidewalk Enhancements
STR
St. SW Corridmrovements
STR
E7CB
c268
Shell Valley Emergency Access Road
STM
m013
NPDES
PM
E7MA
c276
Dayton Street Plaza
Revised 11/14/2013
Packet Page 54 of 340
PROJECT NUMBERS (By Engineering Number)
Engineering
Protect
Protect
Accounting
Funding
Number
Number
Protect Title
SWR
E8GA
c298 _
Lift Station 2 Improvements (mated from Us 13 - 09101/08)
SWR
E8GD
c301
City -Wide Sewer Improvements
PM
+ E8MA
Mr
Fourth Avenue Cultural Corrid
PM
E8MB
c290
Marina Beach Additional Parking
E9CAJ1W
c294
2009 Street Overlay Program
STIR
E91DA
c312
226th Street Walkway Project
Ibot Rd. Stqjffi,@jain Project/Perrinville Creek Mitigation
SWR
E9GA
c304
Sewer Lift Station Rehabilitation Design
c321
Senior Center Parking Lot & Landscaping Improvements
Revised 11/14/2013
Packet Page 55 of 340
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Fundinq
Protect Title
Number
Number
FAC
Edmonds Museum Exterior Repairs Project
c327
EOLA
FAC
Senior Center Roof Repairs
c332
EOLB
FAC
Frances Anderson Center Accesibilty Upgrades
c393
EKA
General
SR104 Telecommunications Conduit Crossing
c372
E1EA
General
SR99 Enhancement Program
c238
E6MA
PM
Interurban Trail
c146
E2DB
PM
Dayton Street Plaza
c276
E7MA
PM
Fourth Avenue Cultural Corridor
c282
EBMA
PM
Marina Beach Additional Parking
c290
EBMB
PM
Senior Center Parking Lot & Landscaping Improvements
c321
E9MA
STM
Stormwater GIS Support
c326
EOFC
STM
SW Edmonds-1 05th/1 06th Ave W Storm Improvements
c336
E1FA
STM
Public Facilities Water Quality Upgrades
c339
E1 FD
STM
Storm Contribution to Transportation Projects
c341
E1FF
STM
Stormwater Development Review Support (NPDES Capacity)
c349
E1 FH
STM
Dayton Street & SR104 Storm Drainage Alternatives
c374
E1 FM
STM
Perrinville Creek Culvert Replacement
c376
E1 FIN
STM
Edmonds Marsh Feasibility Study
c380
E2FC
STM
2012 Citywide Storm Drainage Improvements
c382
E21FE
STM
2013 Citywide Drainage Replacement
c406
E3FA
STM
2013 Lake Ballinger Basin Study & Associated Projects
c407
E3FB
STM
Perrinville Creek Stormwater Flow Reduction Retrofit Study
c408
E3FC
STM
Dayton Street Storm Improvements (6th Ave - 8th Ave)
c409
E3FD
STM
Northstream Pipe Abandonement on Puget Drive
c410
E3FE
STM
190th PI SW Wall Construction
c428
E3FF
STM
NPDES
m013
E7FG
STM
Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation
c307
E9FB
STM
North Talbot Road Drainage Improvements
c378
E2FA
STM
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
c379
E2FB
STM
Lake Ballinger Associated Projects 2012
c381
E2FD
STIR
100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade
c329
EOAA
STIR
Five Corners Roundabout (212th Street SW @ 84th Avenue W)
c342
E1AA
STIR
2011 Residential Neighborhood Traffic Calming
c343
E1AB
STIR
76th Ave W at 212th St SW Intersection Improvements
c368
E1CA
Revised 11/14/2013
Packet Page 56 of 340
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Fundinq
Protect Title
Number
Number
STR
Sunset Walkway Improvements
c354
E1 DA
STR
Transportation Plan Update
c391
E2AA
STR
9th Avenue Improvement Project
c392
E2AB
STR
Citywide Safety Improvements
c404
E2AC
STR
Hwy 99 Enhancements (Phase III)
c405
E2AD
STR
5th Ave Overlay Project
c399
E2CC
STR
School Zone Flashing Beacon/Lighting Grant
c420
E3AA
STR
SR104 Corridor Transoportation Study
c427
E3AB
STR
220 7th Ave N Sidewalk
c421
E3DA
STR
238th St. SW Walkway (100th Ave to 104th Ave)
c423
E3DB
STR
15th St. SW Walkway (Edmonds Way to 8th Ave)
c424
E3DC
STR
236th St. SW Walkway (Edmonds Way to Madrona School)
c425
E3DD
STR
ADA Curb Ramp Upgrades along 3rd Ave S
c426
E3DE
STR
76th Avenue West/75th Place West Walkway Project
c245
E6DA
STR
Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project
c256
E6DB
STR
Main Street Lighting and Sidewalk Enhancements
c265
E7AA
STR
228th St. SW Corridor Improvements
i005
E7AC
STR
Shell Valley Emergency Access Road
c268
E7CB
STR
2009 Street Overlay Program
c294
E9CA
STR
226th Street Walkway Project
c312
E9DA
SWR
2012 Sewermain-Alder/Dellwood/Beach PI/224th St. Sewer Replacement
c347
E1GA
SWR
2012 Sanitary Sewer Comp Plan Update
c369
E2GA
SWR
Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP)
c390
E2GB
SWR
2013 Sewerline Replacement Project
c398
E3GA
SWR
OVD Sewer Lateral Improvements
c142
E3GB
SWR
Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)
c298
EBGA
SWR
City -Wide Sewer Improvements
c301
EBGD
SWR
Sewer Lift Station Rehabilitation Design
c304
E9GA
WTR
AWD Intertie and Reservoir Improvements
c324
EOIA
WTR
2010 Waterline Replacement Program
c363
EOJA
WTR
Sewer, Water, Stormwater Revenue Requirements Update
c370
E1GB
WTR
2011 Waterline Replacement Program
c333
E1JA
WTR
76th Ave W Waterline Extension with Lynnwood
c344
E1JB
WTR
Edmonds General Facilities Charge Study
c345
E1JC
Revised 11/14/2013
Packet Page 57 of 340
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Fundinq
Protect Title
Number
Number
WTR
PRV Station 11 and 12 Abandonment
c346
E1JD
WTR
2012 Waterline Replacement Program
c340
E1JE
WTR
Main Street Watermain
c375
E1JK
WTR
2012 Waterline Overlay Program
c388
E2CA
WTR
Pioneer Way Road Repair
c389
E2CB
WTR
2013 Waterline Replacement Program
c397
E3JA
WTR
224th Waterline Relocation (2013)
c418
E3J13
WTR
OVD Watermain Improvements (2003)
c141
E3J13
WTR
2014 Waterline Replacement Program
c422
E4JA
Revised 11/14/2013
Packet Page 58 of 340
AM-6309
City Council Meeting
Meeting Date:
11/19/2013
Time:
Consent
Submitted By:
Linda Hynd
Department:
City Clerk's Office
Review Committee:
Type:
Action
Information
Committee Action:
Subject Title
Acknowledge receipt of a Claim for Damages from David Harb ($407.34).
Recommendation
Acknowledge receipt of the Claim for Damages by minute entry.
Previous Council Action
N/A
Narrative
David Harb
101 5th Avenue South
#305
Edmonds, WA 98020
($407.34)
Attarhmante
Harb Claim for Damages
Form Review
Inbox Reviewed By
Mayor Dave Earling
Finalize for Agenda Scott Passey
Form Started By: Linda Hynd
Final Approval Date: 11/14/2013
Date
11/14/2013 09:07 AM
11/14/2013 09:09 AM
Started On: 11/12/2013 12:27 PM
3. C.
Packet Page 59 of 340
RECEIVED
{ CITY OF EDMONDS
CLAIM FOR DAMAGES FORM
Please take note that h�gle'6
'nse4 -,mailing address _
home phone # YLS =7/,KcLfl7work phone #
NOV 8 2013
AM"N CM M VDU
Bate Cla m o
Received
�by�City
�'i"
who currently resides at CJ! .S A) e S _2bt-Z f0S--
/1 , and who resided at S AUY + f
at the time of the occurrence and whose date of birth is , is claiming damages
against cl a in the sum of $ Ye7• 3 � _ arising out of the following circumstances listed below.
DATE OF OCCURRENCE: r9,. -4— 2_'j 13
TIME: 2� 1) 0 ru 6 i J
LOCATION OF OCCURRENCE: 02_,.�)
DESCRIPTION:
1. Describe the conduct and circumstance that brought about the injury or damage. Also describe the injury or damage.
.17,2 r
(attach an extra sheet for additional information, if needed)
Provide a list of witnesses, if applicable, to � the occurrence including names, addresses, and phone numbers.
C. v 2 to r► _/ A. L 95.E F/ / --e `
3. Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair.
Have you submitted a claim for damages to your insurance company?
If so, please provide the name of the insurance company:
and the policy #:
Yes �tVa
* * ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY * *
License Plate # A4' A 5-77 7 Driver License # 6 "b ". � I "4--
Type Auto:
XX A
(year)
(make)
(model)
DRIVER: t7A'J
OWNER:
r7 . ✓ /.z
Address: /a a
1A.-J-e- So e4,y
3C) Address:
Phone#:
Phone#:
sl2s = _
Passengers:
Name:
Address:
Name:
Address:
Form Revised 07/16/09
Packet Page 60 of 340
Page 1 of 2
* * NOTE: THIS FORM MUST BE SIGNED AND NOTARIZED * *
11 _fbA-Lft A ?/_Xe'R A , being first duly sworn, depose and say that I am the claimant for the above
described; that I have read the above claim, know the contents thereof and believe the sam to be true.
X .x.,
Signature of Claimant(s)
State of Washington
County of _ti, i.c. %;t , n, r. _
I certify that I know or have satisfactory evidence that �N di a1 H40,B is the person who appeared before me, and said
person acknowledged that (he/she) signed this instrument and acknowledged it to be (his/her) free and voluntary act for the uses and
purposes mentioned in the instrument.
414- N IJ0
Dated: 1-3 , I
OTA R �■■s
Signature
! - ] s '•_�
�-
Title
My appointment expires: Y-e- / 9 -/ J�■■■�;4►� �g_�� O`�=
Please present the completed claim form to:
City Clerk's Office
City of Edmonds
121 5th Avenue North
Edmonds, WA, 98020
8:00 a.m. to 4:30 p.m.
Form Revised 07/16/09
Packet Page 61 of 340
Page 2 of 2
AM-6315
City Council Meeting
Meeting Date: 11/19/2013
Time: Consent
Submitted By: Carrie Hite
Department: Parks and Recreation
Committee: Parks, Planning, Public Works Type:
Information
Action
3. D.
Subiect Title
Authorize Mayor to sign Interlocal Agreement with Snohomish County for Conservation Futures Grant
Recommendation
PPP Committee forward to Council on consent
Previous Council Action
None
Narrative
This Interlocal Agreement is for $500,000 for acquisition of a beachfront property. The City is currently
working with Forterra to assist in the grant, appraisal, review appraisal, negotiation, and purchase and
sale of a key beachfront property. This property would enhance the parks system and create additional
access by the general public to the beach.
Interlocal Snohomish County
Inbox
City Clerk
Mayor
Finalize for Agenda
Fonn Started By: Carrie Hite
Final Approval Date: 11/14/2013
Attachments
Form Review
Reviewed By
Date
Scott Passey
11/13/2013 12:53 PM
Dave Earling
11/14/2013 09:07 AM
Scott Passey
11/14/2013 09:09 AM
Started On: 11/13/2013 12:52 PM
Packet Page 62 of 340
INTERLOCAL COOPERATION AGREEMENT
BETWEEN
SNOHOMISH COUNTY AND THE CITY OF EDMONDS
CONCERNING
ACQUISITION OF PROPERTY WITH CONSERVATION FUTURES FUNDS
THIS INTERLOCAL COOPERATION AGREEMENT BETWEEN SNOHOMISH COUNTY
AND THE CITY OF EDMONDS CONCERNING ACQUISITION OF PROPERTY WITH
CONSERVATION FUTURES FUNDS (this "Agreement"), is made and entered into this
day of , 201_, by and between SNOHOMISH COUNTY, a political
subdivision of the State of Washington (the "County"), and the CITY OF EDMONDS, a
Washington municipal corporation (the "City") pursuant to Chapter 39.34 RCW.
RECITALS
A. The County manages a Conservation Futures funding program pursuant
to RCW 84.34.200 et seq. and Chapter 4.14 Snohomish County Code.
B. Cities and towns located in Snohomish County, nonprofit historic
preservation corporations, and nonprofit nature conservancy corporations or
associations as such are described in RCW 84.34.210 are eligible to apply to the County
for resources to fund acquisition of interests or rights in real property located within
Snohomish County that meet the conservation criteria described in RCW 84.34.210 et
seq.
C. The City applied for resources from the Snohomish County Conservation
Futures Property Tax Fund to purchase unimproved real property located in the City at
260 Beach Place and more particularly described in Section 1.1 below (hereinafter
referred to as the "Property").
D. The Snohomish County Conservation Futures Program Advisory Board,
at their August 20, 21 and 23, 2013 meetings, reviewed all of the project sponsor
requests and, after review, recommended funding the request of the City of Edmonds
for Five Hundred Thousand and 00/100 Dollars ($500,000.00) from the Snohomish
County Conservation Futures Property Tax Fund.
E. On September 11, 2013, the Snohomish County Council, by Amended
Motion No. 13-353, allocated funding in the amount of Five Hundred Thousand and
00/100 Dollars ($500,000.00) to the City of Edmonds from the Snohomish County
Conservation Futures Property Tax Fund for that purpose.
NOW, THEREFORE, in consideration of the mutual promises set out below and
for other good and valuable consideration, the Parties agree as follows:
Interlocal Cooperation Agreement between Snohomish County and the City of Edmonds Concerning
Acquisition of Property with Conservation Futures Funds Page 1 of 9
Packet Page 63 of 340
1. Identification of Property. The Property is located in the City of
Edmonds, Washington and is generally legally described as follows:
SEE ATTACHED EXHIBIT A.
2. Purpose of Property Acquisition. The Property is to be acquired for the
purpose of conserving open spaces and areas as authorized by RCW 84.34.200 et seq.,
and for conservation and for passive, public recreation.
3. Duration. This Agreement shall become effective when executed by
both parties and posted on the County's Interlocal Agreements website (the "Effective
Date"). If the Property is acquired within the time frame provided in Section 5.1 below,
this Agreement shall be in effect perpetually, subject to any amendments agreed to in
writing by the parties. If the Property is not acquired within the time frame provided in
Section 5.1 below, this Agreement shall be terminated; PROVIDED, HOWEVER, that the
County and the City may mutually agree in writing, prior to termination, upon an
extension of time.
4. Administrators. Each party to this Agreement shall designate an
individual (an "Administrator") who may be designated by title or position, to oversee
and administer such party's participation in this Agreement. The parties' initial
Administrators shall be the following:
County's Initial Administrator:
Tom Teigen, Director
Snohomish County Parks and
Recreation
6705 Puget Park Drive
Snohomish, WA 98296
City's Initial Administrator:
Carrie Hite, Director
Edmonds Parks, Recreation and
Cultural Services
700 Main Street
Edmonds, WA 98020
Either party may change its Administrator at any time by delivering written
notice of such party's new Administrator to the other party.
shall:
5. Duties of the City to Acquire, Operate, Maintain and Conserve. The City
5.1 Acquire the Property within eighteen (18) months of the Effective Date
of this Agreement and upon closing maintain, operate and conserve the
Property for open space and passive park purposes. The City shall undertake all
reasonable efforts to acquire the Property but if the owner of is not a willing
seller, the City shall not utilize the power of eminent domain to acquire the
Property.
Interlocal Cooperation Agreement between Snohomish County and the City of Edmonds Concerning
Acquisition of Property with Conservation Futures Funds
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5.2 Immediately following acquisition of the Property, execute and record
an instrument conveying a Conservation Easement for the Property to the
County in substantially the form of attached hereto as Exhibit B (the
"Conservation Easement").
5.3 Submit an annual report to the County on February 1 of each
subsequent year detailing compliance with all on -going requirements of this
Agreement.
5.4 Forward a copy of the recorded deed conveying the Property and a copy
of the executed Conservation Easement for the Property to the County as soon
as the same are returned from the Snohomish County Auditor.
5.5 Provide an identifying sign, the size and design of which shall be
approved by the Snohomish County Department of Parks and Recreation, at the
entrance to the Property which shall be in plain sight in perpetuity, listing the
County as a participant in the acquisition of the Property through the
Snohomish County Conservation Futures Program.
5.6 Fund any improvements that are made to the Property from revenue
sources other than Conservation Futures Program Funds and limit any such
improvements to those that meet the requirements and intent of RCW
84.34.200 et. seq. and the Conservation Easement.
5.7 Submit to the County a long-term maintenance plan for the Property
and any improvements within three (3) months of the completed Property
acquisition.
5.8 Pay to the County at the end of each calendar year a pro rata share of
any income the City has realized from the Property, less the City's costs of
operation and maintenance of the Property. The pro rata share will be equal to
the percentage of the cost of acquisition funded by the County pursuant to this
Agreement. This information shall be submitted as part of the February 1
annual report to the Snohomish County Department of Parks and Recreation.
5.9 Pay to the County, upon sale of any of the City's interest in the Property,
or any portion thereof, a pro rata share of any consideration received, less the
costs of improvements funded by the City. The pro rata share will be equal to
the percentage of the cost of acquisition funded by the County pursuant to this
Agreement.
5.10 Pay on a current basis all taxes or assessments levied on Property -
related activities and the Property; PROVIDED, HOWEVER, that nothing
contained herein will modify the City's right to contest any such tax, and the
Interlocal Cooperation Agreement between Snohomish County and the City of Edmonds Concerning
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City will not be deemed to be in default as long as it is, in good faith, contesting
the validity or amount of any such taxes.
5.11 Obtain and maintain, at its own costs and expense, all necessary
permits, licenses and approvals related to the purchase, ownership, and on-
going maintenance and management of the Property.
6. Payment from the County. The County shall provide financial assistance to
the City in the amount of up to $500,000.00 from the Conservation Futures Fund for
the acquisition of the Property. Payment shall be made within ten (10) days of County
receipt of a City invoice submitted with documentation of imminent purchase of the
Property and transfer of title, provided the City has complied with all of the terms of
this Agreement. In no event shall the County be obligated to provide any payment to
the City in excess of the actual purchase price of the Property. Any obligations of the
County beyond the current fiscal year are subject to appropriation of funds for the
specific purpose of funding this Agreement in accordance with its Charter and
applicable law.
7. Compliance with Laws. The parties shall comply with all applicable federal,
state and local laws, rules and regulations in performing this Agreement, including, but
not limited to, laws against discrimination.
8. Records, Inspections and Audits. The City will keep such full and detailed
accounts as may be necessary for proper financial management under this Agreement.
The County may, at its sole discretion, from time to time whether before or after
acquisition of the Property or termination of this Agreement inspect all books and
records and other materials related to any matters covered by this Agreement and not
otherwise privileged, belonging to the City or any contractor or to elect to have an
audit conducted to verify acquisition -related costs through the date of the acquisition,
income from the Property, maintenance and operation costs, and the cost of post -
acquisition improvements. Such books, records and other materials shall be made
available for County inspection during regular business hours within a reasonable time
of the request. If the County elects to conduct such an audit, it will give notice to the
City, and such audit will be conducted as soon as is reasonably feasible thereafter, but
County payments to the City (if any) will not be delayed pending the outcome of the
audit. Such audit will be conducted by an auditor selected by the County, and the
County will, except as provided herein, pay the cost of such audit. The City agrees to
cooperate with the auditor and to make available for examination at its principal office
all of its books, records, correspondence and other documents deemed necessary to
conduct the audit by the auditor. If the audit reveals a variation equal to five percent
(5%) or more of the cost of acquiring the Property, then the City will pay the cost of the
audit, not to exceed Ten Thousand and 00/100 Dollars ($10,000.00).
Interlocal Cooperation Agreement between Snohomish County and the City of Edmonds Concerning
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The City will preserve all records for a period of seven (7) years; PROVIDED, HOWEVER,
that if the City proposes to dispose of any documents materially related to the Property
for a period less than seven (7) years, then the City will deliver the same to the County for
disposition by the County.
The County may at all times enter the Property to determine the City's compliance with
the terms and conditions of this Agreement or to post notices. Any person or persons
who may have an interest in the purposes of the County's visit may accompany the
County.
The City acknowledges and agrees that its obligations under this Section Swill survive
termination of this Agreement.
9. Risk of Loss. All of the City's personal property of any kind or description
whatsoever, or that of its employees, agents, contractors, and/or invitees placed on
the Property shall be at the City's sole risk, and the County will not be liable for any
damage done to, or loss of, such personal property.
10. Public Records Act. This Agreement and all public records associated with
this Agreement shall be available from the County for inspection and copying by the
public where required by the Public Records Act, Chapter 42.56 RCW (the "Act"). To
the extent that public records then in the custody of the City are needed for the County
to respond to a request under the Act, as determined by the County, the City agrees to
make them promptly available to the County. If the City considers any portion of any
record provided to the County under this Agreement, whether in electronic or hard
copy form, to be protected from disclosure under law, the City shall clearly identify any
specific information that it claims to be confidential or proprietary. If the County
receives a request under the Act to inspect or copy the information so identified by the
City and the County determines that release of the information is required by the Act
or otherwise appropriate, the County's sole obligations shall be to notify the City (a) of
the request and (b) of the date that such information will be released to the requester
unless the City obtains a court order to enjoin that disclosure pursuant to RCW
42.56.540. If the City fails to timely obtain a court order enjoining disclosure, the
County will release the requested information on the date specified.
The County has, and by this section assumes, no obligation on behalf of the City to
claim any exemption from disclosure under the Act. The County shall not be liable to
the City for releasing records not clearly identified by the City as confidential or
proprietary. The County shall not be liable to the City for any records that the County
releases in compliance with this Section or in compliance with an order of a court of
competent jurisdiction.
11. Hold Harmless and Indemnification. The City shall assume the risk of,
be liable for, and pay all damage, loss, costs and expense of any party arising out of the
Interlocal Cooperation Agreement between Snohomish County and the City of Edmonds Concerning
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activities under this Agreement and all use of any improvements it may place on the
Property. The City shall hold harmless, indemnify and defend the County, its officers,
elected and appointed officials, employees and agents from and against all claims,
losses, lawsuits, actions, counsel fees, litigation costs, expenses, damages, judgments,
or decrees by reason of damage to any property or business and/or any death, injury or
disability to or of any person or party, including but not limited to any employee,
arising out of or suffered, directly or indirectly, by reason of or in connection with the
acquisition or use of the Properties and this Agreement; PROVIDED, that the above
indemnification does not apply to those damages caused by the sole negligence or
willful misconduct of the County, its elected and appointed officials, officers,
employees or agents.
In executing this Agreement, the County does not assume liability or
responsibility for or in any way release the City from any liability or responsibility which
arises in whole or in part from the existence or effect of City ordinances, policies, rules
or regulations. If any cause, claim, suit, action or administrative proceeding is
commenced in which the enforceability and/or validity of any such City ordinance,
policy, rule or regulation is at issue, the City shall defend the same at its sole expense
and, if judgment is entered or damages are awarded against the City, the County, or
both, the City shall satisfy the same, including all chargeable costs and reasonable
attorney's fees.
12. Dispute Resolution. The Parties agree to use their best efforts to resolve
disputes and other matters arising out of this Agreement or the ongoing administration
of this Agreement. If a dispute arises, then (i) within ten (10) business days of a written
request by either Party, the City's designated representative and County's designated
representative shall meet and resolve the issue; if these parties cannot resolve the issue
within ten (10) business days of the meeting, then (ii) the issue shall be submitted to the
City's Mayor and to the Director of the Snohomish County Department of Parks and
Recreation; if these parties cannot resolve the issue within fifteen (15) business days of
submission to them, then (iii) the issue shall be submitted for mediation; if mediation
does not successfully resolve the dispute, then (iv) either Party may file suit in a court of
competent jurisdiction. The prevailing party in any legal action shall be entitled to a
reasonable attorneys' fee and court costs.
13. Notice. All notices required to be given by any party to the other party
under this Agreement shall be in writing and shall be delivered either in person, by
United States mail, or by electronic mail (email) to the applicable Administrator or
Administrator's designee. Notice delivered in person shall be deemed given when
accepted by the recipient. Notice by United States mail shall be deemed given as of the
date the same is deposited in the United States mail, postage prepaid, and addressed
to the Administrator or Administrator's designee at the addresses set forth in Section
1.4 above. Notice delivered by email shall be deemed given as of the date and time
received by the recipient.
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14. Miscellaneous.
14.1. Entire Agreement; Amendments. This Agreement shall constitute the full
and complete Agreement of the parties regarding the subject matter hereof, and
supersedes any and all prior oral or written agreements between the parties regarding
the subject matter contained herein. This Agreement may be amended only by written
agreement of the parties, executed in the same manner as provided by the Interlocal
Cooperation Act, Chapter 39.34 RCW, governing the execution of this Agreement.
14.2. Interpretation. This Agreement and each of the terms and provisions of
it are deemed to have been explicitly negotiated by the parties, and the language in all
parts of this Agreement shall, in all cases, be construed according to its fair meaning
and not strictly for or against either of the parties hereto. The captions and headings in
this Agreement are used only for convenience and are not intended to affect the
interpretation of the provisions of this Agreement. This Agreement shall be construed
so that wherever applicable the use of the singular number shall include the plural
number, and vice versa, and the use of any gender shall be applicable to all genders.
14.3. Governing Law and Stipulation of Venue. This Agreement shall be
governed by the laws of the State of Washington and the parties stipulate that any
lawsuit regarding this Agreement must be brought in Snohomish County, Washington.
In the event that a lawsuit is instituted to enforce any provision of this Agreement, the
prevailing party shall be entitled to recover all costs of such a lawsuit, including
reasonable attorney's fees.
14.4. Rights and Remedies. The rights and remedies of the Parties to this
Agreement are in addition to any other rights and remedies provided by law except as
otherwise provided in this Agreement.
14.5. No Third Party Rights. It is understood and agreed that this Agreement
is solely for the benefit of the Parties hereto and gives no right to any other party.
Nothing in this Agreement, whether express or implied, is intended to confer any rights
or remedies under, or by reason of, this Agreement on any persons other than the
Parties.
14.6. Binding on Successors. All of the terms, provisions and conditions of this
Agreement will be binding upon and inure to the benefit of the Parties hereto and their
respective successors, permitted assigns and legal representatives.
14.7. No Waiver. Payment by the County under this Agreement shall not
constitute a waiver by the County of any claims it may have against the City for any
breach of this Agreement or for failure of City to perform the work or actions, as
specified in this Agreement. Forbearance of the rights of the parties under this
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Agreement will not constitute waiver of entitlement to exercise their respective rights
as to any future acts or omissions by the offending party.
14.8. No Employee Relationship. In performing work and services pursuant to
this Agreement, the City, its, employees, consultants, agents, and representatives shall
be acting as agents of the City and shall not be deemed or construed to be employees
or agents of the County in any manner whatsoever. The City shall not hold itself out as,
nor claim to be, an officer or employee of the County and will not make any claim,
demand, or application to or for any right or privilege applicable to an officer or
employee of County. The City shall be solely responsible for any claims for wages or
compensation by the City's employees, consultants, agents, and representatives,
including sub -consultants, or any agency, and shall defend, indemnify and hold County
harmless therefrom.
14.9 Conflicts between Attachments and Text. Should any conflicts exist
between any attached exhibit or schedule and the text or main body of this Agreement,
the text or main body of this Agreement shall prevail.
14.10 Execution in Counterparts. This Agreement may be executed in two or
more counterparts, each of which shall constitute an original and all of which shall
constitute one and the same Agreement.
14.11 Severability. If any provision of this Agreement or the application
thereof to any person or circumstance shall, for any reason and to any extent, be found
invalid or unenforceable, the remainder of this Agreement and the application of that
provision to other persons or circumstances shall not be affected thereby, but shall
instead continue in full force and effect, to the extent permitted by law.
14.12 No Assignment. This Agreement shall not be assigned, either in whole or
in part, by either party without the express written consent of the other party, which
may be granted or withheld in such party's sole discretion. Any attempt to assign this
Agreement in violation of the preceding sentence shall be null and void and shall
constitute a Default under this Agreement.
14.13 Warranty of Authority. Each of the signatories hereto warrants and
represents that he or she is competent and authorized to enter into this Agreement on
behalf of the party for whom he or she purports to sign this Agreement.
14.14 No Joint Venture. Nothing contained in this Agreement shall be
construed as creating any type or manner of partnership, joint venture or other joint
enterprise between the parties.
14.15 No Separate Entity Necessary. The parties agree that no separate legal
or administrative entities are necessary to carry out this Agreement.
Interlocal Cooperation Agreement between Snohomish County and the City of Edmonds Concerning
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14.16 Ownership of Property. Except as expressly provided to the contrary in
this Agreement, any real or personal property used or acquired by either party in
connection with its performance under this Agreement will remain the sole property of
such party, and the other party shall have no interest therein.
EXECUTED this
SNOHOMISH COUNTY:
John Lovick
Snohomish County Executive
APPROVED AS TO FORM:
day of
Date
201
CITY OF EDMONDS:
By: David 0. Earling
City Mayor
Attest:
Deputy Prosecuting Attorney Date City Clerk
APPROVED AS TO FORM:
City Attorney Date
Interlocal Cooperation Agreement between Snohomish County and the City of Edmonds Concerning
Acquisition of Property with Conservation Futures Funds
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EXHIBIT A
Legal Description
For APN/Parcel ID(s): 27032300400400
LEGAL DESCRIPTION:
THAT PORTION OF GOVERNMENT LOT 2, SECTION 23, TOWNSHIP 27 NORTH,
RANGE 3 EAST, W.M., IN
SNOHOMISH COUNTY, WASHINGTON, DESCRIBED AS FOLLOWS:
BEGINNING AT THE POINT OF INTERSECTION OF THE SOUTH LINE OF SAID
GOVERNMENT LOT 2 WITH THE
WESTERLY LINE OF THE RIGHT OF WAY OF THE GREAT NORTHERN RAILWAY;
THENCE SOUTH 890
47' WEST ALONG SAID LOT LINE 191.16 FEET;
THENCE NORTH 510
39' EAST 28 FEET TO THE POINT OF BEGINNING;
THENCE NORTH 480
28' WEST 57.5 FEET TO THE GOVERNMENT MEANDER LINE;
THENCE NORTH 510
39' EAST ALONG SAID MEANDER LINE 25 FEET;
THENCE SOUTH 480
28' EAST 57.5 FEET;
THENCE SOUTH 510
39' WEST 25 FEET TO POINT OF BEGINNING.
(ALSO KNOWN AS TRACT 4, WALKER-BELTZ SUBDIVISION, ACCORDING TO THE
UNRECORDED PLAT THEREOF)
Subject to easements and reservations of record.
Situate in the County of Snohomish, State of Washington
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1�:1a13�1:
Conservation Easement
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After Recording Return to:
Assistant Clerk
Snohomish County Council
3000 Rockefeller Avenue MS 609
Everett, WA 98201
Document Title: Grant of Conservation Easement
Reference Numbers:
Grantor: City of Edmonds, a municipal corporation of the State of Washington
Grantee: Snohomish County, a political subdivision of the State of Washington
Abbreviated Legal Description: Ptn SE 23-27-03
Additional legal on page 16
Assessor's Property Tax Parcel No.: 27032300400400
GRANT OF CONSERVATION EASEMENT
This grant of a perpetual CONSERVATION EASEMENT (hereinafter
"Conservation Easement") is made this day of , 2013, by the
City of Edmonds, a municipal corporation of the State of Washington
(hereinafter "Grantor"), to Snohomish County, a political subdivision of the State
of Washington (hereinafter "Grantee" or "County"), in perpetuity as holder of the
Conservation Easement pursuant to RCW 64.04.130.
RECITALS
A. Grantor is the sole owner in fee simple of the property legally
described on Exhibit A, which is attached hereto and incorporated herein by
reference (the "Protected Property"), which consists of approximately .03 acres
of land, located on tax parcel 27032300400400 Snohomish County,
Washington; and
B. Grantor warrants that Grantor has good legal title to the Protected
Property, as well as the right to convey this Conservation Easement, and that
the Protected Property is free and clear of any encumbrances except those
general exceptions contained in the title policy and any special exceptions
shown on the Preliminary Commitment that are accepted by the Grantee; and
C. Grantor warrants that Grantor has no actual knowledge of a
release or threatened release of hazardous substances or waste on the
Protected Property; and
D. The Protected Property possesses significant long-term natural
and open space values ("Conservation Values") of great importance to the
people of Snohomish County for passive recreation; and
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E. This Conservation Easement is authorized by RCW 64.04.130, the
provision of state law governing conservation easements; and
F. The Grantor and the Grantee intend and have the common
purpose of retaining the Protected Property for open space and passive
recreation by placing restrictions on the use of the Protected Property, which
shall continue as a servitude running with the land, and authorizing Grantee to
monitor and enforce such restrictions, as described herein; and
G. To document the present condition of the Protected Property so
that Grantee or its assigns are able to monitor future uses and assure
compliance with the terms of this Conservation Easement, Grantee has, at its
expense, prepared baseline data consisting of photographs and other
documentation summarized in Exhibit B and incorporated herein by reference as
though set forth in full (the "Baseline Documentation") that the parties agree
provide an accurate representation of the Protected Property as of the date of
this Conservation Easement; and
H. Snohomish County, as the Grantee of this Conservation
Easement, is a qualified holder of conservation easements under RCW
64.04.130; and
I. This Conservation Easement is being purchased with funds
provided, in part, by the County's Conservation Futures Program pursuant to
RCW 84.34.200, RCW 84.34.210, RCW 84.34.220 and chapter 4.14 SCC,
which authorizes Snohomish County to purchase conservation easements for
the purpose of protecting open space and timber land through restrictions on
incompatible uses of the land;
NOW, THEREFORE, for and in consideration of the above recitals and
the mutual covenants, terms, conditions, and restrictions contained herein and
in payment of one dollar ($1.00) and other valuable consideration by Grantee,
the receipt of which is hereby acknowledged by Grantor, and pursuant to the
laws of the State of Washington, including chapters 64.04 and 84.34 of the
Revised Code of Washington, the parties agree as follows:
I. Grant. Grantor hereby grants to the Grantee a perpetual Conservation
Easement over, under, across and through the Protected Property, as described
in Exhibit A attached hereto, to protect, preserve, maintain, improve, restore,
limit future use of or otherwise conserve the Protected Property as open space
pursuant to chapter 84.34 RCW.
II. Purpose. The purpose of this Conservation Easement is to assure that
the Protected Property will be retained forever in its natural and open space
condition and to prevent any use of the Protected Property that will significantly
impair or interfere with the Conservation Values. Grantor intends that this
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Conservation Easement will confine the use of, or activity on, the Protected
Property to such uses and activities that are consistent with this purpose. This
statement of purpose is intended as a substantive provision of the Conservation
Easement. Any ambiguity or uncertainty regarding the application of the
provisions of this Conservation Easement will be resolved so as to further this
purpose.
III. Rights of the Grantee. Grantor hereby conveys to the Grantee all rights
necessary to accomplish the purpose of this Conservation Easement, including,
without limitation, the following:
A. The right to protect, conserve, maintain, improve and restore the
Conservation Values of the Protected Property;
B. The right to enter the Protected Property or allow Grantee's
invitees or licensees to enter, at a reasonable time and upon prior
written notice to the Grantor, for the following purposes (i) to make
general inspection of the Protected Property to monitor compliance
with this Conservation Easement; (ii) to protect, preserve,
maintain, improve and restore the Conservation Values of the
Protected Property; and (iii) to mitigate or terminate any violation
or otherwise enforce the provisions of this Conservation
Easement.
C. The right to enjoin any use of, or activity on, the Protected
Property that is inconsistent with the purpose of this Conservation
Easement, including trespasses by members of the public, and to
require the restoration of such area or features of the Protected
Property as may be damaged by uses or activities inconsistent
with the provisions of this Conservation Easement, all in
accordance with Section XI.
D. The right to enforce the terms of this Conservation Easement,
consistent with Section XI.
E. The right to place a sign on the Protected Property which
acknowledges this Conservation Easement, any conditions on
access, and any funding contribution to the acquisition of the
Conservation Easement.
The foregoing are rights, not obligations, and shall not create any third party
rights of enforcement.
IV. Permitted Uses and Activities.
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A. Grantor reserves to itself, and to its successors and assigns all
rights accruing from its ownership of the Protected Property,
including the right to engage in or permit or invite others to engage
in all uses of the Protected Property that are not prohibited herein
and are not inconsistent with the purpose of this Conservation
Easement. In the event Grantor plans to undertake actions that
could be inconsistent with the purpose of this Conservation
Easement, Grantor shall provide Grantee written notice of such
intent not less than sixty (60) days prior to the date Grantor intends
to undertake the activity in question. The notice shall describe the
nature, scope, design, location, timetable, and any other material
aspect of the proposed activity in sufficient detail to permit Grantee
to make an informed judgment as to its consistency with the
purpose of this Conservation Easement. Grantee shall grant or
withhold its approval in writing within sixty (60) days of receipt of
Grantor's notice. Grantee's approval may be withheld only upon a
reasonable determination by Grantee that the action proposed
would be inconsistent with the purpose of this Conservation
Easement.
B. Any improvements to the Protected Property shall be limited to
those which are passive in nature and meet the requirements and
intent of RCW 84.34.200-220. Passive improvements include, but
are not limited to, trails, interpretive centers, viewpoints, picnicking
facilities, access, restrooms, playgrounds and restoration projects.
Active recreational improvements are prohibited. Such
improvements include, but are not limited to ball fields, use by
motorized vehicles, swimming pools, and recreation centers.
C. Nothing herein precludes the Grantor from demolishing, removing,
and remediating existing improvements on the property as of the
date of this Conservation Easement.
V. Prohibited Uses and Activities. Neither Grantor nor its licensees or
invitees shall use the Protected Property for any activity or purpose that is
inconsistent with the purpose of this Easement. Without limiting the generality
of the foregoing, the following activities are expressly prohibited in the Protected
Property:
A. The placement or construction of any buildings, structures,
improvements or equipment of any kind except as permitted in
subsection IV. B;
B. The continuation, creation, expansion or intensification of any use
or activity that is contrary to the purpose of this Conservation
Easement or prohibited in this section;
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C. Mining or extraction of soil, sand, gravel, oil, natural gas or other
mineral;
D. Dumping or accumulation of trash or refuse;
E. The use of motorized vehicles except for those necessary to
conduct the uses permitted under this Conservation Easement;
and
F. Any construction, expansion, repair or other development activity
that would result in more than ten percent (10%) of the area of the
Protected Property being covered with impervious surfaces,
including, without limitation, asphalt, concrete, gravel, buildings, or
ponds.
VI. Transfer of Property. The Grantor agrees to:
A. Incorporate the terms of this Conservation Easement by reference
in any deed or other legal instrument by which it divests itself of
any interest in all or a portion of the Protected Property, including,
without limitation, leasehold interests.
B. Describe the Conservation Easement in and append it to any
contract for the transfer of any interest in the Protected Property.
C. Give written notice to the Grantee of the transfer of any interest in
all or any portion of the Protected Property no later than forty five
(45) days prior to the date of such transfer. Such notice to the
Grantee shall include the name, address and telephone number of
the prospective transferee or the prospective transferee's
representative.
The failure of the Grantor to perform any act required by this subsection
shall not impair the validity of this Conservation Easement or limit its
enforceability.
Vll. Extinguishment. This Conservation Easement may be terminated or
extinguished, whether in whole or in part, only under one or more of the
following circumstances:
A. By judicial determination, by a court having jurisdiction over the
Conservation Easement, those circumstances have rendered the
purpose of this Conservation Easement impossible to achieve.
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B. In the event all or any of the Protected Property is taken by
exercise of the power of eminent domain or acquired in lieu of
condemnation, whether by public, corporate or other authority,
except by the parties hereto.
Vlll. Proceeds. In the event of termination or extinguishment of this
Conservation Easement, Grantee shall be compensated by Grantor for the fair
market value of its interest in the Protected Property as determined by either a
real estate appraiser licensed by the State of Washington or a court of
competent jurisdiction.
IX. Transfer or Assignment of the Conservation Easement. This
Conservation Easement is transferable, but Grantee may assign its rights under
this Conservation Easement only to an agency or organization that is authorized
to acquire and hold conservation easements under RCW 64.04.130 or RCW
84.34.250, or otherwise qualified at the time of transfer under §170(h) of the
Internal Revenue Code of 1986. As a condition of such transfer, Grantee shall
require that the transferee exercise its rights under the assignment consistent
with the purpose of this Conservation Easement.
X. Costs and Liabilities. Grantor retains all responsibilities and shall bear all
costs and liabilities of any kind related to ownership, operation, upkeep, and
maintenance of the Protected Property.
A. Taxes. Grantor shall continue to be solely responsible for
payment of all taxes and assessments levied against the Protected
Property.
B. Attorneys' fees and costs for enforcement. If the Grantee
commences and successfully prosecutes an enforcement action
pursuant to Section XI below, the Grantor shall pay all reasonable
costs and expenses associated with the enforcement action,
including but not limited to, reasonable attorneys' fees.
Xl. Enforcement & Monitoring. Grantee shall have the authority to enforce
the terms of this Conservation Easement. To exercise this authority and thereby
further the purpose of this Conservation Easement, the Grantee shall have the
following rights under this Conservation Easement, which are subject to the
stated limitations:
A. Entry onto Protected Property with Reasonable Notice. If the
Grantee has reason to believe that a violation of the terms of this
Conservation Easement has occurred or is occurring, the Grantee
shall have the right to enter the Protected Property, provided that
reasonable advance notice is given to the Grantor, for the purpose
of inspecting it for violations of any requirement set forth in this
B-8
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Conservation Easement. Additionally, the Grantee shall have the
right to enter the Protected Property at least once a year, at a
mutually agreed time, for purposes of inspection and compliance
monitoring regardless of whether Grantee has reason to believe
that a violation of this Conservation Easement exists.
B. Enforcement Mechanisms and Remedial Measures. If the Grantee
finds what it believes to be a violation of this Conservation
Easement, it may, at its discretion, use any available legal or
equitable remedy to secure compliance, including but not limited to
seeking injunctive relief and/or specific performance requiring the
Grantor to cease and desist all activity in violation of the terms of
this Conservation Easement and to return the Protected Property
to its condition prior to any violation(s). Except when an imminent
violation could irreversibly diminish or impair the Conservation
Values of the Protected Property, the Grantee shall give the
Grantor written notice of the violation and thirty (30) days in which
to take corrective action prior to commencing any legal action.
The failure of Grantee to discover a violation or to take immediate
legal action shall not bar it from doing so at a later time or
constitute a waiver of its rights. Grantee may use the Baseline
Documentation as a basis for enforcing the provisions of this
Conservation Easement, but is not limited to the use of the
Baseline Documentation to show a change of conditions.
C. Emergency Enforcement. If Grantee, in its sole discretion,
determines that circumstances require immediate action to prevent
or mitigate significant damages to the Conservation Values of the
Protected Property, Grantee may pursue its remedies under this
section without prior notice to Grantor or without waiting for the
period provided for cure to expire.
D. Scope of Relief. Grantee's rights under this section apply equally
in the event of either actual or threatened violations of the terms of
this Conservation Easement. Grantor agrees that the Grantee's
remedies at law for any violation of the terms of this Conservation
Easement are inadequate and that Grantee shall be entitled to the
injunctive relief described in this section, both prohibitive and
mandatory, in addition to such other relief to which Grantee may
be entitled, including specific performance of the terms of this
Conservation Easement, without the necessity of proving either
actual damages or the inadequacy of otherwise available legal
remedies. Grantee's remedies described in this section shall be
cumulative and shall be in addition to all remedies now or
hereafter existing at law or in equity.
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E. Costs of Enforcement. In the event Grantee must enforce the
terms of this Conservation Easement, any costs of restoration
necessitated by acts or omissions of Grantor, its agents,
employees, contractors, invitees or licensees in violation of the
terms of this Conservation Easement and Grantee's reasonable
enforcement expenses, including reasonable attorneys' and
consultants' fees and costs, shall be borne by Grantor, its
successors or assigns.
F. Waiver of Defenses. Grantor acknowledges it has carefully
reviewed this Conservation Easement and has consulted or had
the opportunity to consult with counsel of its terms and
requirements. In full knowledge of the provisions of this
Conservation Easement, Grantor hereby waives any claim or
defense it may have against Grantee or its successors or assigns
under or pertaining to this Conservation Easement based upon
waiver, laches, estoppel or prescription.
G. Acts Beyond Grantor's Control. Nothing contained in this
Conservation Easement shall be construed to entitle the Grantee
to bring any action against Grantor to abate, correct or restore any
condition in the Protected Property or to recover damages for any
injury to or change in the Protected Property resulting from causes
beyond Grantor's control, including fire, flood, storm, and earth
movement or the like.
XII. Hold Harmless. Grantor hereby agrees to release and hold harmless,
indemnify and defend Grantee, its officers, elected and appointed officials,
employees and agents (collectively "Indemnified Parties") from all liabilities,
penalties, costs, losses, damages, expenses, causes of action, claims,
demands or judgments, including, without limitation, reasonable attorneys' and
consultants' fees arising from or in any way connected with:
A. Injury to or the death of any person, or physical damage to any
property, resulting from any act, omission, condition or other
matter related to or occurring on or about the Protected Property
that is not a consequence of an activity of the Indemnified Parties
undertaken under the rights granted to Grantee under this
Conservation Easement;
B. Violations or alleged violations of, or other failure to comply with,
any federal, state or local law or regulation relating to pollutants or
hazardous, toxic or dangerous substances or materials, including
without limitation CERCLA (42 U.S.C. 9601 et seq.) and MTCA
(ch. 70.105D RCW), by any person other than any of the
Indemnified Parties, in any way affecting, involving or relating to
B-10
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the Protected Property, unless such violations or alleged violations
are due to the sole acts or omissions of any of the Indemnified
Parties on the Protected Property;
C. The presence or release in, on, from or about the Protected
Property, at any time, of any substance now or hereafter defined,
listed or otherwise classified pursuant to any federal, state or local
law, regulation or requirement of any substance hazardous, toxic
or dangerous to the air, water or soil, or in any way harmful or
threatening to human health or the environment, unless caused
solely by any of the Indemnified Parties.
XIII. Recordation. Grantee shall record this instrument in the Office of the
Snohomish County Auditor and may re-record it at any time.
XIV. Notices. Any notice, demand, request, consent, approval, or
communication that any party desires or is required to give to another party
under the terms of this Conservation Easement shall be in writing and either
served at or mailed to:
Grantee: Snohomish County
County Executive Office
3000 Rockefeller Avenue, M/S #407
Everett, WA 98201
Grantor(s): City of Edmonds
Office of the Mayor
700 Main Street
Edmonds, WA 98020
or to such other address as any party from time to time shall designate by
written notice to others.
XV. General Provisions.
A. Amendment. If circumstances arise under which an amendment to
this Conservation Easement would be appropriate, the Grantor
and Grantee may jointly amend this Conservation Easement by a
written instrument to be recorded with the Snohomish County
Auditor, provided that such an amendment does not diminish the
effectiveness of this Conservation Easement in carrying out its
purpose to permanently preserve and protect in perpetuity the
Conservation Values of the Protected Property.
B. Controlling Law. The interpretation or performance of this
Conservation Easement shall be governed by the laws of the State
B-11
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of Washington and the Laws of the United States. Any legal
proceeding regarding this Conservation Easement shall be
initiated in Snohomish County Superior Court.
C. Interpretation. This Conservation Easement shall be interpreted to
resolve any ambiguities and questions of the validity of specific
provisions to give maximum effect to its preservation purpose, as
stated in Section II, above. If the Grantor has any doubt
concerning the Conservation Easement, covenants, conditions,
limitations or restrictions herein contained with respect to any
particular use of the said Protected Property, it may submit a
written request to the Grantee for consideration and approval of
such use.
D. Definitions. Any masculine term used in this Conservation
Easement shall include the female gender. The terms "Grantor"
and "Grantee," wherever used in this Conservation Easement, and
any pronouns used in their place, shall be held to mean and
include respectively the above named Grantor, its successors, and
assigns, and the above -named Grantee, its successors and
assigns.
E. Entire agreement. This Conservation Easement sets forth the
entire agreement of the parties with respect to the issues
addressed herein and supersedes all prior discussions,
negotiations, understandings, or agreements relating to these
issues, all of which are merged herein.
F. No forfeiture. Nothing in this Conservation Easement shall result
in a forfeiture or revision of Grantor's title in any respect.
G. Successors. As stated in the above recitals, all covenants, terms,
conditions, and restrictions of this Conservation Easement shall
run with the land and be binding upon, and inure to the benefit of,
the parties hereto and their respective successors and assigns.
H. Severability. If any portion of this Conservation Easement is
declared unlawful or invalid, the remainder of the Conservation
Easement shall remain in full force and effect.
Authority of signatories. The individuals executing this
Conservation Easement warrant and represent that they are duly
authorized to execute and deliver this Conservation Easement.
J. No merger. If Grantee at some future time acquires the underlying
fee title in the Protected Property, the interest conveyed by this
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Deed will not merge with fee title but will continue to exist and be
managed as a separate estate.
XVI. Environmental ComDliance.
A. Grantor represents and warrants that, after reasonable
investigation and to the best of Grantor's knowledge, Grantor and
the Protected Property are in compliance with all federal, state and
local laws, regulations and requirements applicable to the
Protected Property and its use, including without limitation all
federal, state and local environmental laws, regulations and
requirements.
B. Grantor further represents and warrants that there has been no
release, dumping, burying, abandonment or migration from offsite
onto the Property of any substances, materials or wastes that are
hazardous, toxic, dangerous or harmful or are designated as, or
contain components that are subject to regulation as hazardous,
toxic, dangerous or harmful by any federal, state or local law,
regulation, statute or ordinance. There is no pending or
threatened litigation affecting the Property or any portion of the
Property that will materially impair the Conservation Values . No
civil or criminal proceedings have been instigated or are pending
against Grantor or its predecessors by government agencies or
third parties arising out of alleged violations of environmental laws,
and neither Grantor nor its predecessors in interest have received
any notice of violation, penalties, claims, demand letters or other
notifications relating to a breach of environmental laws.
C. Remediation. If at any time there occurs or has occurred a release
in, on or about the Property of any substances now or hereafter
defined, listed or otherwise classified pursuant to any federal, state
or local law, regulation or requirement as hazardous, toxic or
dangerous to the air, water or soil, or in any way harmful or
threatening to human health or environment, Grantor agrees to
take all steps necessary to assure its containment and
remediation, including any cleanup that may be required, unless
the release was caused by the Grantee, in which case Grantee
shall be responsible for remediation.
TO HAVE AND TO HOLD unto GRANTEE SNOHOMISH COUNTY, its
respective successors and assigns forever.
IN WITNESS WHEREOF the parties have, by their authorized officers, set their
own hands as of the day and year first stated above.
B-13
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GRANTOR:
By: David O. Earling
Its: City Mayor
STATE OF WASHINGTON )
) ss.
COUNTY OF SNOHOMISH )
certify that I know or have
satisfactory evidence that is the person who
appeared before me, and said person acknowledged that (he/she) signed this
instrument; on oath stated that (he/she) was authorized to execute the instrument;
and acknowledged it, as the of the
, the free and voluntary act of such party for the
uses and purposes mentioned in the instrument.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my
official seal the day and year first above written.
Printed Name:
NOTARY PUBLIC in and for the State of
Washington, residing at
My Commission Expires:
Attest:
City Clerk
APPROVED AS TO FORM
City Attorney Date
B-14
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ACCEPTED BY GRANTEE:
On _, 201_ the Snohomish County Council adopted Motion
authorizing the County Executive to accept the Conservation Easement,
pursuant to RCW 64.04.130.
GRANTEE:
SNOHOMISH COUNTY
in
John Lovick
Snohomish County Executive
STATE OF WASHINGTON )
) ss.
COUNTY OF SNOHOMISH )
I, certify that I know or have
satisfactory evidence that is the person who
appeared before me, and said person acknowledged that (he/she) signed this
instrument; on oath stated that (he/she) was authorized to execute the instrument;
and acknowledged it, as the of Snohomish County, the
free and voluntary act of such party for the uses and purposes mentioned in the
instrument.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my
official seal the day and year first above written.
Printed Name:
NOTARY PUBLIC in and for the State of
Washington, residing at
My Commission Expires:
APPROVED AS TO FORM:
Deputy Prosecuting Attorney Date
B-15
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EXHIBIT A
LEGAL DESCRIPTION OF
PROPERTY SUBJECT TO CONSERVATION EASEMENT
For APN/Parcel ID(s): 27032300400400
LEGAL DESCRIPTION:
THAT PORTION OF GOVERNMENT LOT 2, SECTION 23, TOWNSHIP 27 NORTH,
RANGE 3 EAST, W.M., IN
SNOHOMISH COUNTY, WASHINGTON, DESCRIBED AS FOLLOWS:
BEGINNING AT THE POINT OF INTERSECTION OF THE SOUTH LINE OF SAID
GOVERNMENT LOT 2 WITH THE
WESTERLY LINE OF THE RIGHT OF WAY OF THE GREAT NORTHERN RAILWAY;
THENCE SOUTH 890 47' WEST ALONG SAID LOT LINE 191.16 FEET;
THENCE NORTH 510 39' EAST 28 FEET TO THE POINT OF BEGINNING;
THENCE NORTH 480 28' WEST 57.5 FEET TO THE GOVERNMENT MEANDER LINE;
THENCE NORTH 510 39' EAST ALONG SAID MEANDER LINE 25 FEET;
THENCE SOUTH 480 28' EAST 57.5 FEET;
THENCE SOUTH 510 39' WEST 25 FEET TO POINT OF BEGINNING.
(ALSO KNOWN AS TRACT 4, WALKER-BELTZ SUBDIVISION, ACCORDING TO THE
UNRECORDED PLAT THEREOF)
Subject to easements and reservations of record.
Situate in the County of Snohomish, State of Washington
B-16
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EXHIBIT B
(BASELINE DOCUMENTATION)
B-17
Packet Page 88 of 340
I. CURRENT CONDITIONS
II. PROPERTY DATA
A. Present Use.
B. Accessibility and Road Frontage.
C. Land Area.
D. Land Shape.
E. Land Contour and Elevations.
F. Minerals and Soil.
G. Flood Zone Information.
H. Flora.
I. Wetlands.
III. PICTORIAL ASSESSMENT OF CURRENT SITE CONDITIONS
The following photographs of the Protected Property are not in recordable form and are
available and on file with the Snohomish County Parks and Recreation Department:
Said photographs demonstrate current site conditions, features, typical flora, and impact
of human development
B-18
Packet Page 89 of 340
AM-6321
3. E.
City Council Meeting
Meeting Date: 11/19/2013
Time: Consent
Submitted For: Bertrand Hauss
Department: Engineering
Committee: Parks, Planning, Public Works
Submitted By: Megan Luttrell
Type: Action
Information
Subiect Title
Authorization for Mayor to sign Supplemental Agreement #8 with David Evans & Associates for
additional illumination work for the Five Corners Roundabout project
Recommendation
Authorize Mayor to sign Supplemental Agreement #8 with David Evans & Associates.
Previous Council Action
On July 12, 2011, City Council authorized the Mayor to sign the Local Agency Standard Consultant
Agreement with David Evans & Associates for the Five Corners Roundabout project.
On July 17, 2012, City Council authorized the Mayor to sign Supplemental #3 with David Evans &
Associates for the Five Corners Roundabout project.
On October 9, 2012, City Council authorized the Mayor to sign Supplemental #4 with David Evans &
Associates for the Five Corners Roundabout project.
On June 18, 2013, City Council authorized the Mayor to sign Supplemental Agreement #7 with David
Evans & Associates for additional utility, stormwater, and illumination work for the Five Corners
Roundabout project.
On November 12, 2013, the Planning, Parks and Public Works Committee reviewed this item and
recommended it be placed on the consent agenda for approval.
Narrative
The proposed supplemental agreement includes the following additions:
1. Update lighting calculations / breaker schedule to include lighting of art sculpture (within central
island).
2. Coordination with artist to update illumination plans and details.
3. Update the contract, specifications and cost estimates to incorporate the art sculpture.
The total cost of the supplemental agreement is $9,230 and will be paid through local funds.
The design and right of way acquisition phases are scheduled for completion in December 2013 and the
construction phase is scheduled to begin in Spring 2014.
Packet Page 90 of 340
David Evans Supplement #8
Inbox
Reviewed By
Engineering
Robert English
Public Works
Kody McConnell
City Clerk
Scott Passey
Mayor
Dave Earling
Finalize for Agenda
Scott Passey
Form Started By: Megan Luttrell
Final Approval Date: 11/15/2013
Attachments
Form Review
Date
11/14/2013 02:44 PM
11/14/2013 03:04 PM
11/14/2013 03:08 PM
11/14/2013 05:24 PM
11/15/2013 06:04 AM
Started On: 11/13/2013 03:11 PM
Packet Page 91 of 340
if!
� Washington State
wI/ Department of Transportation
Supplemental Agreement Organization and Address
pp g David Evans and Associates, Inc.
Number 8 415 118th Avenue SE
Bellevue, WA 98005
Original Agreement Number Attn: Victor Salemann
EIAA/c342 Phone: (425) 586-9761
Project Number Execution Date Completion Date
DEA Project No. COED0000-0003 8/5/2011 1 3/31/2014
Project Title New Maximum Amount Payable
Five Corners Roundabout $ 450,754.00
Description of Work
Five Corners Roundabout - Provide engineering design services including preparing a topographic base map; environmental
documents; project design documentation; PS&E construction bid documents; determination of right-of-way needs;
preparation of a right-of-way plan, parcel exhibit(s), and legal deseriptions(s); performing right-of-way acquisition services;
and project management services to improve the level of service or the existing intersection.
The Local Agency of City of Edmonds
desires to supplement the agreement entered into with David Evans and Associates, Inc.
and executed on 8/5/2011 and identified as Agreement No. EIAA/c342
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 1, SCOPE OF WORK, is hereby changed to read:
11
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for
completion of the work to read. "
to file C011111lefl(In d',Itf--
III
Section V, PAYMENT, shall be amended as follows:
The'' 1Lp; ` 1 .'?1 - I � I lie, New MaN imum A mount Pauabig:..15_,$450,754
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces
below and return to this office for final action.
By: By:
Consultant Signature
Approving Authority Signature
DOT Form 140-063 EF
Revised 9/2005
Packet Page 92 of 340
Date
Exhibit A-1
Five Corners Roundabout
Intersection Improvement Project
SCOPE OF SERVICES
Supplement No. 8
Prepared for:
CITY OF EDMONDS
121 5th Avenue N
Edmonds, WA 98020
Prepared by:
DAVID EVANS AND ASSOCIATES, INC.
415 - 118th Avenue SE
Bellevue, WA 98005-3518
(425) 519-6500
November 12, 2013
Packet Page 93 of 340
City of Edmonds
Five Corners Roundabout
Intersection Improvement Project
SCOPE OF SERVICES
Supplement No. 8
Introduction
Supplement No. 8 modifies the original agreement dated August 5, 2011, and Supplements 1 through 7,
with the following revisions.
Supplement No. 8 transfers existing remaining budgets from the completed Tasks 3.0, 4.0, 10.0, 13.0, and
the remaining APS direct expense budget to Task 8.0. Additional Task 8.0 Scope of Services items are
listed below.
Section 8.0 PS&E Design
8.7 Construction Documents (100% Completion Level)
Section 8.7 is supplement with the following:
The CONSULTANT shall conduct the following:
o Coordinate with artist and City to complete landscape and irrigation plans to include art
sculpture and foundation.
o Coordinate with artist to update illumination plans to include electrical circuit to
uplighting/GFCIs and center sculpture lighting.
■ Develop breaker, load, and conduit calculations.
■ Revise illumination plans and details; and luminaire, wiring, and breaker
schedules due to uplighting and center sculpture lighting.
o Update design specifications based on updated WSDOT GSPs and the addition of the
artist's sculpture, including foundation, sculpture, uplighting, and electrical circuit to
uplighting and center sculpture.
o Update project cost estimate to include sculpture revisions (i.e., sculpture, foundation,
lighting, and electrical).
P:IcICOED000000031000000N10030ContractlSupplementslSupplement 8 - Artist Sculpture DesignlExhibit A-1_DEA Scope Five Comers Roundabout 2013-1112.docx
City of Edmonds 1 Supplement No. 8
Five Corners Roundabout Project November 12, 2013
Packet Page 94 of 340
1
2
3
4
5
6
7
Supplement No. 8
Exhibit E-1: Consultant Fee Determination - Fixed Fee
Five Corners Roundabout Intersection Improvement Project
City of Edmonds
David Evans and Associates, Inc.
Direct
Classification
Rate
Hours
Cost
Project Manager (PMGR)
$
57.00
15
$855
Managing Professional Engr/QC (MGPE)
$
57.00
6
$342
Professional Engineer (PFEN)
$
42.00
24
$1,008
CADD Manager (CADM)
$
38.00
0
$0
Sr. CADD Technician (SCAD)
$
32.50
2
$65
Administrative Assistant (ADMA)
$
26.75
0
$0
Exec. Administrator (EXAD)
$
31.00
4
$124
Total Hours
51
Salary Cost
$2,394
Overhead Cost @
184.46%
of Direct Labor
$4,416
Net Fee @
28.00%
of Direct Labor
$670
Total Overhead & Net Fee Cost
$5,086
Direct Expenses
Unit
Each
No.
Cost
Reproduction: Reports
reports @
$15 /report
0
$0
Reproduction: Plan Sets
sets @
$10 /set
0
$0
Mail/Deliveries/Fed Ex
@
$20
0
$0
Mileage
miles @
$0.565 /mile
0
$0
High Definition Scanning Equip.
days @
$520 /day
0
$0
Traffic Counts Vendor
$0
Subtotal
$0
David Evans and Associates Total $7,480
Subconsultants:
Costs
Berger Partnership
$1,750
Subconsultant Totals
$1,750
Total Costs $9,230
Page 1 of 2
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Packet Page 95 of 340
Supplement No. 8
Exhibit E-1 Consultant Fee Determination - Summary Sheet
Five Corners Roundabout Intersection Improvement Project
City of Edmonds
David Evans and Associates, Inc. 1 2 3 a 5 6 7
0
C9
m
p
W
0
o
c
Q
m
rn
N
? W
C
L
Q
W
2 i9
Wj
Mn
m
o1
o
@
o
m
E
m
W
0
Q
An
c a
Q
Work
o
CO �'
o tL
Q
: C)
a
x
Element #
Work Element
a
2 w
0- a
U
in S
Q Q
w
DEA
DEA
direct rates:
$57.00
$57.00
$a2.00
$3s.00
$3zso
$zs.7s
$31.00
Total
Total
Total Total Total Total
Total
Total
hrs hrs hrs hrs
hrs
$
Survey
3.0
Transfer remaining budget to Task 8 PS&E Design
-$79
Work Element 3.0 Total
Environmental Documentation
-$79
4.0
Transfer remaining budget to Task 8 PS&E Design
-$162
Work Element 4.0 Total
PS&E Design
-$162
8.0
8.7
Construction Documents (100% Completion Level)
Budget Transfer from Tasks 3, 4, 10, 13, and APS Budget
$4,884
8.7.1
Coordinate with Artist and City to complete
2
2
4
landscape/irrigation plans
$619
8.7.2
Coordinate with Artist on lighting and Update Illumination plan
2
2
12
2
18
$2,490
8.7.3
Update lighting calcs/wiring/breaker schedule to include
2
2
8
12
uplighting and center lighting of sculpture
$1,762
8.7.4
Design Specifications
8
2
4
14
$2,168
8.7.5
Project Cost Estimate
1
2
3
$441
Work Element 8.0 Total
15
4
51
$12,364
10.0
Right -of -Way Acquisition Services
Transfer remaining budget to Task 8 PS&E Design
-$3,847
Work Element 10.0 Total
Design Charrette Workshop
-$3,847
-S219
13.0
Transfer remaining budget to Task 8 PS&E Design
Work Element 13.0 Total
-$219
Direct Expenses
Transfer remaining APS budget to Task 8 PS&E Design
-$577
PROJECT WORK ELEMENTS TOTALS
15 6 24 2 4
1 51
1 $7,480
Page 2 of 2
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Packet Page 96 of 340
AM-6323
City Council Meeting
Meeting Date: 11/19/2013
Time: Consent
Submitted For: Mike De Lilla
3. F.
Department: Engineering
Committee: Parks, Planning, Public Works
Submitted By: Megan Luttrell
Type: Action
Information
Subiect Title
Authorization for the Mayor to sign Supplemental Agreement No. 2 with the Blueline Group for
additional construction inspection and administration services.
Recommendation
Authorize Mayor to sign Supplemental Agreement No. 2 with Blueline Group.
Previous Council Action
On November 12, 2013, the Planning, Parks and Public Works Committee reviewed this item and
recommended it be placed on the consent agenda for approval.
Narrative
The proposed supplemental agreement with the Blueline Group will provide additional construction
support services on capital improvement projects currently under construction. The additional services
will be provided on the waterline replacement and asphalt overlay work on 76th Ave and the 2013 sewer
CIPP rehabilitation project.
The fee for Supplemental Agreement No. 2 is $30,000 and it will be paid from the water and sewer utility
funds.
Supplemental Agreement No. 2
Inbox
Reviewed By
Engineering
Robert English
Public Works
Kody McConnell
City Clerk
Scott Passey
Mayor
Dave Earling
Finalize for Agenda
Scott Passey
Form Started By: Megan Luttrell
Final Approval Date: 11/15/2013
Attachments
Form Review
Date
11/14/2013 02:48 PM
11/14/2013 03:04 PM
11/14/2013 03:08 PM
11/14/2013 05:24 PM
11/15/2013 06:04 AM
Started On: 11/13/2013 03:28 PM
Packet Page 97 of 340
SUPPLEMENTAL AGREEMENT 2 TO PROFESSIONAL SERVICES AGREEMENT
WHEREAS, the City of Edmonds, Washington, hereinafter referred to as the "City", and
The Blueline Group, hereinafter referred to as the "Consultant", entered into an underlying
agreement to provide construction inspection and project management services with respect to a
project known as the 2013 Waterline Replacement Program, dated April 5, 2013, and entered
into a Supplemental Agreement No. 1 to add tasks to the Scope of Work and increase the not to
exceed amount, dated June 7, 2013; and
WHEREAS, additional construction support services are needed on City capital
improvement projects; NOW, THEREFORE,
In consideration of mutual benefits occurring, it is agreed by and between the parties
thereto as follows:
1. The underlying Agreement of April 5, 2013 and the Supplemental Agreement
No. 1 of June 7, 2013 between the parties, incorporated by this reference as fully as if herein set
forth, are amended in, but only in, the following respects:
1.1 Scope of Work. The Scope of Work set forth in the underlying agreement
shall be amended to include the additional services and material necessary to accomplish the
stated objectives as outlined in the attached Exhibit A, incorporated by this reference as fully as
if herein set forth.
1.2 The $50,000 amount set forth in paragraph 2A of the underlying Agreement
and stated as an amount which shall not be exceeded, and which was increased by $45,000 by
the Supplemental Agreement No. 1, is hereby amended to include an additional not to exceed
amount of $30,000 for the additional scope of work identified in Exhibit A to this supplemental
agreement. As a result of this supplemental agreement, the total contract amount is increased to
a new total not -to -exceed amount of $125,000 ($50,000, plus $45,000, plus $30,000).
1.3 Exhibit B to the underlying agreement consisting of the rate and cost
reimbursement schedule is hereby amended to include the form set forth on the attached
Exhibit B to this addendum, incorporated by this reference as fully as if herein set forth.
2. In all other respects, the underlying agreement and the Supplemental Agreement
No. 1 between the parties shall remain in full force and effect, amended as set
forth herein, but only as set forth herein.
Packet Page 98 of 340
DONE this
CITY OF EDMONDS
By:
Mayor David O. Earling
day of , 2013.
ATTEST/AUTHENTICATED:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
STATE OF WASHINGTON )
)ss
COUNTY OF )
THE BLUELINE GROUP
By: _
Title:
On this day of , 20 , before me, the under -signed, a
Notary Public in and for the State of Washington, duly commissioned and sworn, personally
appeared , to me known to be the of
the corporation that executed the foregoing instrument, and acknowledged the said instrument to
be the free and voluntary act and deed of said corporation, for the uses and purposes therein
mentioned, and on oath stated that he/she was authorized to execute said instrument and that the
seal affixed is the corporate seal of said corporation.
WITNESS my hand and official seal hereto affixed the day and year first above written.
NOTARY PUBLIC
My commission expires:
Packet Page 99 of 340
Exhibit 'A' to the Change Agreement for Professional Services
between The Blueline Group, LLC and City of Edmonds
for the Construction Inspection Services for 2013 Projects, dated May 22, 2013
Task 004 - GENERAL CONSTRUCTION INSPECTION
Fee: Time and Expense (Estimated $27,000)
Blueline will provide full-time construction inspection services as directed by the City of
Edmonds. Services under this task are anticipated to include:
1. Review plans/specifications and visit the site.
2. Review materials delivered to the site to review compliance with City approved
submittals.
3. Provide inspection for all aspects of the construction activity to review Contractor
compliance with the contract plans and specifications.
4. Coordinate compaction and materials testing with the testing agency.
5. Coordinate pressure and purity testing with the City and Contractor for water
main projects.
G. Coordinate final connections with the City and Contractor for water main
projects.
7. Record and report the progress of the construction operations to the City
throughout the duration of the contract.
8. Furnish the City with verification of all quantities of materials.
9. Provide final project inspection including punchlists.
10. Provide as -built redlines to supplement the Contractor's redlines.
11. Monitor the Contractor's traffic control operations to review compliance with
City approved Traffic Control Plan.
12. Be responsive to requests from citizens and businesses.
Deliverables (to be submitted weekly during construction):
• Inspector's Daily Reports.
• Records of Force Account Work.
• Weekly Tabulation of Quantities Placed (with all truck tickets attached).
• Construction Progress Photos.
It is anticipated that the City will:
• Provide purity testing (with coordination provided by Inspector).
• Review submittals and project schedules.
Assumptions:
• The Contractor will provide construction staking for the projects.
• The Design Engineering Firm will prepare as -built drawings based off of the as -
built redlines.
• Mileage associated with onsite construction inspection has been included in this
task.
Packet Page 100 of 340
Exhibit 'A' to the Change Agreement for Professional Services
between The Blueline Group, LLC and City of Edmonds
for the Construction Inspection Services for 2013 Projects, dated May 22, 2013
Task 005 - GENERAL CONSTRUCT/ONADM/N/STRA T/ON
Fee: Time and Expense (Estimated $3,000)
Blueline will provide construction administration services as directed by the City of
Edmonds. Services under this task are anticipated to include:
1. Review plans and specifications and visit the site prior to the Pre -Construction
Conference.
2. Attend Pre -Construction Conference.
3. Send out minutes from Pre -Construction Conference.
4. Review and approve Contractor progress schedules.
5. Review and approve contract pay estimates, and prepare pay requests for the
City approval.
6. Prepare change orders, as needed.
7. Prepare and submit weekly reports (Statement of Working Days and Project
Progress Chart)
8. Log affidavits/intents/certified payroll.
9. Provide project filing.
10. Provide RFI log.
11. Coordinate changes to drawings or specifications as necessary to respond to field
conditions (As needed - coordinating with the City Project Manager).
12. Monitor construction to determine contractor compliance and prepare associated
documentation.
13. General consultation and coordination on an as -needed basis to address
construction questions.
14. Assist with preparing punch lists and final inspection.
15. Prepare recommendation of project acceptance.
16.Attend and conduct construction meetings as required. Provide meeting minutes
to attendees.
17. Additional construction inspection services and project management, as needed.
Assumptions:
• The City will prepare as -built drawings based off of the as -built redlines.
• The City will be reviewing submittals and maintaining the submittal log.
• The scope of Blueline's Construction Administration task would terminate with
final acceptance by the City of the Contractor's work.
• Mileage associated with construction administration has been included in this
task.
• If additional inspection time or project management is requested beyond the
scope of Task 004, it will be billed under this task.
Packet Page 101 of 340
THE BLUELINE GROUP
HOURLY RATE SCHEDULE
Effective January 1, 2013
Principal Engineer
$155/hr
Project Manager
$145/hr
Senior Project Engineer
$140/hr
Project Engineer
$130/hr
Construction Administration
$130/hr
Project Planner
$120/hr
Engineer
$1 15/hr
Senior Construction Inspector
$1 15/hr
Engineering Designer
$1 10/hr
Senior CAD Technician
$105/hr
Construction Inspector
$100/hr
Planning Coordinator
$95/hr
CAD Technician
$90/hr
Administrative Assistant
$65/hr
Notes:
• Standard hourly rates include expenses for telephone, fax, photocopies (letter and legal
size) and postage. Please refer to The Blueline Group's
standard contract regarding the
firm's policy regarding other project expenses.
• All standard hourly rates are reviewed annually and
adjusted accordingly.
PLOTTING/SCANNING RATE SCHEDULE
Effective January 1, 2013
1 1"x 17" Bond
$0.50/sheet
12" x 18" Bond
$2.10/sheet
18" x 24" Bond
$2.35/sheet
22" x 34" Bond
$2.65/sheet
24" x 36" Bond
$2.90/sheet
30" x 42" Bond
$3.40/sheet
36" x 48" Bond
$3.95/sheet
Notes:
• Plotting and scanning rates are reviewed annually and adjusted accordingly.
• Plotting and scanning rates include 9.5% Sales Tax.
MILEAGE RATE SCHEDULE
Effective January 1, 2013
Mileage
$1.00/mile
Packet Page 102 of 340
AM-6317
City Council Meeting
Meeting Date: 11/19/2013
Time: Consent
Submitted For: Phil Williams
Department:
Committee:
Public Works
Finance
Submitted By: Kody McConnell
Type: Action
Information
3. G.
Subiect Title
Authorization for Mayor to Sign Intergovernmental Cooperative Purchasing Agreement with Alderwood
Water & Wastewater District
Recommendation
It is recommended that the Mayor sign the Intergovernmental Cooperative Purchasing Agreement.
Previous Council Action
None.
Narrative
The City of Edmonds is formally requesting an Intergovernmental Cooperative Purchasing Agreement
between Alderwood Water and Wastewater District (AWWD) and the City of Edmonds (COE) that
would allow COE to utilize the current Supply and Delivery of Programmable Logic Controller (PLC)
Equipment contract.
This would allow the COE to expeditiously move forward with the replacement of our 1986 vintage
PLC's and I/O. We have reviewed the AWWD contract and it contains the equipment that our design is
predicated on.
The AWWD contract Notice of Award was issued on March 20, 2006 by Chris Schumacher, Project
Engineer. Section 3-8 (page 27) indicates the "Other federal, state, County and local entities may utilize
the terms and conditions established by this Contract if formally requested and approved by the District."
We understand that AWWD intends to renew the existing contract, year by year, through June of 2016
which should allow COE to complete the PLC Replacement Project.
Resolution ILA Alderwood
Alderwood Interlocal Agreement
Inbox
City Clerk
Mayor
Finalize for Agenda
Attachments
Form Review
Reviewed By
Date
Scott Passey
11/14/2013 09:39 AM
Dave Earling
11/14/2013 09:53 AM
Scott Passey
11/14/2013 09:55 AM
Packet Page 103 of 340
Form Started By: Kody McConnell Started On: 11/13/2013 02:07 PM
Final Approval Date: 11/14/2013
Packet Page 104 of 340
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF EDMONDS, WASHINGTON, AUTHORIZING
THE MAYOR TO SIGN AN INTERLOCAL JOINT PURCHASING
AGREEMENT WITH ALDERWOOD WATER & WASTEWATER DISTRICT
WHEREAS, the Interlocal Cooperation Act, as amended, and codified in Chapter
39.34 of the Revised Code of Washington provided for interlocal cooperation between
government agencies; and
WHEREAS, the parties desire to utilize each other's procurement agreements when it
is in their mutual interest;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS,
WASHINGTON HEREBY RESOLVES AS FOLLOWS:
Section 1 The City Council hereby authorizes by resolution the Mayor to sign an
interlocal joint purchasing agreement with Alderwood Water & Wastewater District.
RESOLVED this 19th day of November, 2013.
MAYOR, DAVE O. ARLNG
ATTEST/AUTHENTICATED :
CITY CLERK, SCOTT PASSEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.
APPROVED AS TO FORM:
City Attorney
Packet Page 105 of 340
INTERLOCAL JOINT PURCHASING AGREEMENT
THIS AGREEMENT is between Alderwood Water & Wastewater District
("Alderwood"), a political subdivision of the State of Washington, and The City of
Edmonds ("Edmonds"), a political subdivision of the State of Washington.
WITNESSETH:
WHEREAS, the Interlocal Cooperation Act, as amended, and codified in
Chapter 39.34 of the Revised Code of Washington provided for interlocal
cooperation between governmental agencies; and
WHEREAS, the parties desire to utilize each other's procurement agreements
when it is in their mutual interest;
NOW, THEREFORE, the parties agree as follows:
1. PURPOSE: The purpose of this agreement is to comply with Chapter
39.34 of the Revised Code of Washington and to authorize the
purchase or acquisition of goods and services under contracts where a
price is extended by either party's vendor to other governmental agencies.
2. ADMINISTRATION: No new or separate legal or administrative entity is
created to administer the provisions of this agreement.
3. SCOPE: This agreement shall allow the following activities:
A. Purchase or acquisition of goods and services by each party acting as
agent for either or both parties when agreed to in advance, in writing;
B. Purchase or acquisition of goods and services by each party (1)
where provision has been provided in contracts for other
governmental agencies to avail themselves of goods and services
offered under the contract; (2) where either party's vendor is willing to
extend prices to other governmental agencies; and (3) where the
original purchasing party has posted notice pursuant to RCW
39.04.030(5)(b).
4. DURATION AGREEMENT- TERMINATION: This agreement shall remain
in force until cancelled by either party in writing.
5. RIGHT TO CONTRACT INDEPENDENT ACTION PRESERVED: Each
party reserves the right to contract independently for the acquisition of
goods or services without notice to the other party and shall not bind or
otherwise obligate the other party to participate in the activity.
Page 1
Packet Page 106 of 340
6. COMPLIANCE WITH LEGAL REQUIREMENT: Each party accepts
responsibility for compliance with federal, state or local laws and
regulations including, in particular, the bidding requirements applicable to
its acquisition of goods and services.
7. FINANCING: The method of financing of payment shall be through
budgeted funds or other available funds of the party for whose use the
property is actually acquired or disposed. Each party accepts no
responsibility for the payment of the acquisition price of any goods or
services intended for use by the other party.
8. FILING: Executed copies of this agreement shall be filed as required by
Section 39.34.040 of the Revised Code of Washington prior to this
agreement becoming effective.
9. NON-DELEGATION/NON-ASSIGNMENT: Neither party may delegate the
performance of any contractual obligation, to a third party, unless mutually
agreed in writing. Neither party may assign this agreement without the
written consent of the other party.
10. HOLD -HARMLESS: Each party shall be liable and responsible for the
consequence of any negligent or wrongful act or failure to act on the part of
itself and its employees. Neither party assumes responsibility to the other
party for the consequences of any act or omission of any person, firm or
corporation not a party to this agreement.
11. SEVERABILITY: Any provision of this agreement, which is prohibited or
unenforceable, shall be ineffective to the extent of such prohibition or
unenforceability, without invalidating the remaining provision or affecting
the validity or enforcement of such provisions.
Page 2
Packet Page 107 of 340
APPROVED:
CITY OF EDMONDS
Authorized Signature
Authorized Name (printed or typed)
Authorized Title
Date
APPROVED AS TO FORM:
Date
ALDERWOOD WATER &
WASTEWATER DISTRICT:
Authorized Signature
Authorized Name (printed or typed)
Authorized Title
Date
Page 3
Packet Page 108 of 340
AM-6333
City Council Meeting
Meeting Date: 11/19/2013
Time: Consent
Submitted For: Pamela Randolph
Department: Wastewater Treatment Plant
Committee: Finance
Submitted By: Pamela Randolph
Type: Action
Information
3. H.
Subiect Title
Authorization for the Mayor to sign the SRF loan from the State of Washington for WWTP Switchgear
Project
Recommendation
The Mayor be authorized to sign the State Revolving Fund loan agreement with the State of Washington
for the City of Edmonds portion of the project.
Previous Council Action
None
Narrative
Early 2012, staff applied for the SRF loan through the State of WA to cover the entire
Switchgear Replacement project of $1,312,603. The process of loan approval has taken longer than the
completion of the project. The project is 99% completed and our regional wastewater partners have been
invoiced for much of the work. Edmonds portion of the project is $666,631.68. Loan proceeds would
be requested for Edmonds portion of the project only and is in effect a riembursement for dollars already
spent in 2012 and 2013.
The project WWTP Standby Power Distribution and Switchgear Improvement Project willl be 100%
complete by end of year.
SRF Loan Documents
Inbox
City Clerk
Mayor
Finalize for Agenda
Form Started By: Kody McConnell
Final Approval Date: 11/15/2013
Attachments
Form Review
Reviewed By
Date
Scott Passey
11/14/2013 04:31 PM
Dave Earling
11/14/2013 05:26 PM
Scott Passey
11/15/2013 06:04 AM
Started On: 11/14/2013 03:09 PM
Packet Page 109 of 340
DEPARTMENT OF
ECOLOGY
State of Washington
WASHINGTON STATE WATER POLLUTION CONTROL REVOLVING FUND
LOAN AGREEMENT
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
THE CITY OF EDMONDS
Table of Contents
Page
PART I. GENERAL INFORMATION....................................................................................................
3
PART II. PROJECT SUMMARY............................................................................................................
7
PART III. PROJECT BUDGET...............................................................................................................
7
PART IV. GOALS, OUTCOMES, AND POST PROJECT ASSESSMENT
......................................... 7
PART V. SCOPE OF WORK..................................................................................................................
8
PART V(A). SPECIAL TERMS AND CONDITIONS..........................................................................
11
PART VI. LOAN INTEREST RATE AND TERMS...........................................................................
11
PART VII. ALL AGREEMENTS CONTAINED HEREIN.................................................................
11
ATTACHMENT 1: OPINION OF RECIPIENT'S LEGAL COUNSEL................................................................ 1
ATTACHMENT 2: AUTHORIZING ORDINANCE OR RESOLUTION.................................................................. 1
ATTACHMENT 3: PREAWARD COMPLIANCE REVIEW REPORT FOR ALL APPLICANTS REQUESTING
FEDERALASSISTANCE............................................................................................................................... 1
ATTACHMENT 4: GENERAL PROJECT MANAGEMENT REQUIREMENTS FOR THE WASHINGTON STATE
WATER POLLUTION CONTROL REVOLVING FUND..................................................................................... I
ACCOUNTINGSTANDARDS............................................................................................................... I
ACTIVITIES PROJECTS: TECHNICAL ASSISTANCE............................................................................. 1
ACTIVITIES PROJECTS: BEST MANAGEMENT PRACTICES................................................................. I
AUTHORITY...................................................................................................................................... 1
CERTIFICATIONS.............................................................................................................................. 1
Page 1
Packet Page 110 of 340
CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY
ExcLusioN:..................................................................................................................................... 2
CLEAN WATER STATE REVOLVING FUND DATA REPORTING SHEET DATA REPORTING SHEET..... 2
COMMENCEMENT OF WORK.............................................................................................................
2
COVENANTS AND AGREEMENTS.......................................................................................................
3
CULTURAL AND HISTORIC RESOURCES PROTECTION.......................................................................
4
DISADVANTAGED BUSINESS ENTERPRISE (DBE).............................................................................
5
EFFECTIVEDATE: ............................................................................................................................. 7
FACILITIES PROJECTS: DELIVERABLES (IF APPLICABLE).................................................................. 7
FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA) REPORTING
REQUIREMENTS:............................................................................................................................... 9
FORCEACCOUNT.............................................................................................................................
9
FUNDING RECOGNITION...................................................................................................................
9
GROWTH MANAGEMENT PLANNING..............................................................................................
10
HOTEL AND MOTEL FIRE SAFETY ACT...........................................................................................
10
INCREASED OVERSIGHT (IF APPLICABLE).......................................................................................
10
INTERIM REFINANCE (IF APPLICABLE)............................................................................................
10
LOANREPAYMENT.........................................................................................................................
10
LOCAL LOAN FUND PROJECTS (IF APPLICABLE).............................................................................
12
MODIFICATIONS TO AGREEMENT...................................................................................................
12
PAYMENT REQUEST SUBMITTALS..................................................................................................
12
POST PROJECT ASSESSMENT SURVEY............................................................................................
13
PREVAILINGWAGE........................................................................................................................
14
PROCUREMENT...............................................................................................................................
14
PROGRESSREPORTS.......................................................................................................................
14
REPRESENTATIONS AND WARRANTIES...........................................................................................
15
SEWER -USER ORDINANCES AND USER -CHARGE SYSTEM (IF APPLICABLE) ....................................
15
SMALL COMMERCIAL ON -SITE SEWAGE SYSTEM REPAIR AND REPLACEMENT (IF APPLICABLE) ...
16
TERMINATION AND DEFAULT; REMEDIES......................................................................................
17
WATER QUALITY MONITORING.....................................................................................................
18
ATTACHMENT 5: AGREEMENT DEFINITIONS............................................................................................. 1
ATTACHMENT 6: LOAN GENERAL TERMS AND CONDITIONS PERTAINING TO GRANT AND LOAN
AGREEMENTS OF THE DEPARTMENT OF ECOLOGY..................................................................................... 1
ATTACHMENT 7: THE FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA) & EPA
DATA REPORTING SHEET DATA REPORTING SHEET)................................................................................ 1
ATTACHMENT 8: ESTIMATED LOAN REPAYMENT SCHEDULE................................................................... 1
Page 2
Packet Page 111 of 340
WASHINGTON STATE WATER POLLUTION CONTROL REVOLVING FUND
LOAN AGREEMENT
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
THE CITY OF EDMONDS
FOR
THE WASTEWATER TREATMENT PLANT ELECTICAL IMPROVEMENTS
THIS is a binding loan [LOAN] agreement entered into by and between the state of Washington
Department of Ecology [DEPARTMENT] and City of Edmonds [RECIPIENT]. The purpose of this
LOAN agreement is to provide funds to the RECIPIENT to carry out the activities for the project
[PROJECT] described in this LOAN agreement.
This LOAN agreement consists of 12 pages and 8 attachments.
Capitalized terms used, but not otherwise defined, in this LOAN agreement are defined in ATTACHMENT
5.
PART I. GENERAL INFORMATION
PROJECT Title:
LOAN Number(s):
Standard Interest LOAN Amount:
Interest Rate:
LOAN Term:
Total LOAN Amount:
State Fiscal Year:
RECIPIENT Information
RECIPIENT Name:
Mailing Address:
FEDERAL TAXPAYER ID NUMBER
Data Universal Numbering System (DUNS)
Number:
Wastewater Treatment Plant Electrical
Improvements Project
L1400002
S1,312,603
2.3 Percent
20 Years
$1,312,603
2014
City of Edmonds
121 5th Avenue
Edmonds, WA 98020
91-6001244
040172827
Page 3
Packet Page 112 of 340
PROJECT Contact:
Mailing Address:
Email Address:
Phone Number:
PROJECT Manager:
Mailing Address:
Email Address:
Phone Number:
DEPARTMENT Protect Contact Information
PROJECT Manager:
Email Address:
Phone Number:
PROJECT Engineer (If different):
Address
Pamela Randolph
200 2nd Avenue S.
Edmonds, WA 98020
pamela.randolph@edmondswa.gov
(425) 771-0237
Curt Zuvela
200 2nd Avenue S.
Edmonds, WA 98020
curt.zuvela@edmondswa.gov
(425) 771-0237
Shawn McKone
shawn.mckone@ecy.wa.gov
(425) 649-7037
Same
® Northwest
❑ Central
WA State Department of Ecology
WA State Department of Ecology
Northwest Regional Office
Central Regional Office
3190 160th Ave SE
15 West Yakima Ave, Suite 200
Bellevue, WA 98008-5452
Yakima, WA 98902-3452
Fax (425) 649-7098
Fax (509) 575-2809
❑ Southwest
❑ Eastern
WA State Department of Ecology
WA State Department of Ecology
Southwest Regional Office
Eastern Regional Office
P.O. Box 47775
N. 4601 Monroe
Olympia, WA 98504-7775
Spokane, WA 99205-1295
Fax (360) 407-6305
Fax (509) 329-3570
❑ Bellingham
WA State Department of Ecology
Bellingham Field Office
1440 loth Street, Suite 102
Bellingham, WA 98225
Fax (360) 715-5225
Financial Manager:
Email Address:
Phone Number:
Fax Number:
Address
Tammie McClure
tammie.mcclure@ecy.wa.gov
(360) 407-6410
(360) 407-7151
WA State Department of Ecology
Water Quality Program, FMS
P.O. Box 47600
Olympia, WA 98504-7600
Page 4
Packet Page 113 of 340
Funding Source(s) for This LOAN agreement:
This LOAN agreement may be funded in part or in full with federal funds (Catalog of Federal
Domestic Assistance Number 66.458) passed through to the RECIPIENT by the DEPARTMENT. As
a "sub -recipient" of federal funds, the RECIPIENT may be subject to certain requirements contained in
OMB Circular A-133. Specifically, if the RECIPIENT or sub -recipient has expended a cumulative
total (direct or pass through) of $500,000 or more in federal awards in a fiscal year, an audit may be
required in accordance with OMB Circular A-133. If the DEPARTMENT uses federal funds to
reimburse eligible costs incurred for this PROJECT as part of this LOAN agreement, in January of
each year, the DEPARTMENT's fiscal office will notify the RECIPIENT of the amount of federal
funds that have been expended.
(Federal funding for this AGREEMENT is provided from Capitalization Grants and state match for
Clean Water State Revolving Funds; Environmental Protection Agency, Office of Water.)
Specific Funding Categories:
Standard Loan: ® Yes ❑ No
Amount: $1,312,603
Loan for Green Project Reserves: ❑ Yes ® No
Green Infrastructure Amount: $
Water Efficiency Amount: $
Energy Efficiency Amount: $
Innovative Amount: $
TOTAL Amount: $
Forgivable Principal Subsidy for Green Project Reserves: ❑ Yes ® No
Green Infrastructure Amount: $
Water Efficiency Amount: $
Energy Efficiency Amount: $
Innovative Amount: $
TOTAL Amount: $
Forgivable Principal Subsidy (Hardship): ❑ Yes ® No
Amount: $
State Centennial Loan Funds: ❑ Yes ® No
Amount $
Page 5
Packet Page 114 of 340
GENERAL LOAN INFORMATION:
Increased Oversight: ❑ Yes ® No
Useful life of the PROJECT: 20 Years
PROJECT TYPE: Check all that apply
Facilities Project: ® Yes
❑ No
Stormwater Project: ❑ Yes
® No
Green Project Reserves: ❑ Yes
® No
Activities Project: ❑ Yes
® No
LOAN SECURITY: Check all that apply
Does this LOAN agreement and the LOAN to be made constitute Revenue Secured Lien Obligation of
the RECIPIENT? ® Yes ❑ No
Does this LOAN agreement and the LOAN to be made constitute a general obligation debt of the
RECIPIENT or the state of Washington? ❑ Yes ® No
Does this LOAN agreement and the LOAN to be made constitute a valid general obligation of the
RECIPIENT payable from special assessments? ❑ Yes ® No
Is this LOAN secured with dedicated revenue through a Tribal Governmental Enterprise?
❑ Yes ® No
IMPORTANT DATES:
Estimated Project Start Date: May 20, 2012
Estimated Initiation of Operation I of O): ® Yes ❑ No If yes, Date: October 31, 2013
Estimated Project Completion Date: August 31, 2014
Other Milestone or Target Dates: ❑ Yes ® No
Interim Refinance: ❑ Yes ® No If yes, Effective Date:
Post Project Assessment Date (see Part IV and ATTACHMENT 4): August 31, 2017
Effective Date: May 20, 2012
Page 6
Packet Page 115 of 340
PART II. PROJECT SUMMARY
This project consists of 1.) The replacement of the failing Automatic Transfer Switch, which is
required to automatically switch to the emergency generator during power outages. This replacement
ensures the emergency generator is operational when needed, thus reducing the risk of untreated
wastewater overflowing creating public and environmental health concerns; 2.) The replacement of
deteriorated electrical switchgear and ensuring switchgear enclosures are adequate for the harsh
environment. The project will provide remote operating controls that allow operators the ability to
manually manipulate electrical switchgear. This replacement will provide for public and personnel
safety as well as enhanced efficient operation of the wastewater treatment plant; and 3.) The
installation of electrical metering equipment designed to aid in the efficient operation of the facility
and the ability to monitor via supervisory control and data acquisition (SCADA). This also includes
the installation of a loadbank switchboard and receptacle to enable full load testing of the generator.
The cities of Edmonds, Lynnwood, and Mountlake Terrace, King County, Olympic View Water and
Sewer District, and the Ronald Wastewater District all rely on the Edmonds Wastewater Treatment
Plant for safe and reliable wastewater treatment, solids handling and disposal. These jurisdictions
combined serve approximately 75,000 residents and share in the financial obligations.
The project eliminates critical vulnerabilities and, as a consequence, significantly bolsters the
reliability and effectiveness of the regional facility, which has a direct impact on the water quality and
public health in the region.
PART III. PROJECT BUDGET
*The
Total
Total
Standard
PROJECT
Eligible
Loan
Elements (Tasks)
Cost
PROJECT
Amount
Cost
1. Project Administration/ Management
$3,128
$3,128
$
2. Design & Construction Support
$113,702
$113,702
$111,658
3. Construction Management
$5,775
$5,775
$0
4. Construction, Electrical Equipment &
$1,183,425
$1,183,425
$1,170,945
Auto Transfer Switch
5. Change Order Allowance
$30,000
$30,000
$30,000
Total
$1,336,030
$1,336,030
*$1,312,603
DEPARTMENT'S Fiscal Office will track to the total eliLyible LOAN amount. However. the RECI]
cannot deviate among elements without DEPARTMENT approval.
Other Funding Sources: ❑ Yes (if Yes, list sources and amounts) ® No
PART IV. GOALS, OUTCOMES, AND POST PROJECT ASSESSMENT
(See Important Dates in Part I and Post Project Assessment in Attachment 4)
?IENT
A. Financial Assistance Water Quality ject Goals: One or more of the selected following goals
apply to this project:
❑ Severe Public Health Hazard or Public Health Emergency eliminated.
® Designated beneficial uses will be restored or protected, 303(d)-Listed water bodies
restored to water quality standards, and healthy waters prevented from being degraded.
❑ Regulatory compliance with a consent decree, compliance orders, TMDL or waste load
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allocation achieved.
B. Water Quality Project Outcomes: The following are quantitative results anticipated from the
project.
1. There will not be any sanitary sewage overflows during construction attributed to the
PROJECT.
2. The switchgear can be remotely reset.
3. This PROJECT is a preventative measure, upgrading old and outdated equipment before
there is a problem.
C. Does this PROJECT address a TMDL: ❑ Yes ® No
D. Environmental Mitigation: ❑ Yes ® No If Yes, list the environmental mitigation measures:
PART V. SCOPE OF WORK
Task 1 - Project Administration/Management
A. The RECIPIENT will administer the project. Responsibilities will include, but not be limited
to: maintenance of PROJECT records; submittal of payment vouchers, fiscal forms, progress
reports, and the final report; compliance with applicable procurement, contracting, and
interlocal agreement requirements; attainment of all required permits, licenses, easements, or
property rights necessary for the PROJECT; and submittal of required performance items.
B. The RECIPIENT will manage the PROJECT. Efforts will include: conducting, coordinating,
and scheduling PROJECT activities and assuring quality control. Every effort will be made to
maintain effective communication with the RECIPIENT's designees; the DEPARTMENT; all
affected local, state, or federal jurisdictions; and any interested individuals or groups. The
RECIPIENT will carry out this PROJECT in accordance with any completion dates outlined in
this LOAN agreement.
Required Performance:
1. Effective administration and management of this project.
2. Timely submittal of all required performance items, progress reports, financial vouchers
and the final project report.
Task 2 —Design & Construction Support
A. The RECIPIENT will design the electrical and control system improvements for the its
Wastewater Treatment Plant. The design must comply with the General Project Management
Guidelines (Attachment 4). Elements of the design will include:
1. Technical specifications of electrical switchgear, automatic transfer switch, enclosures
and other electrical components necessary to restore the facility's electrical feed
system to original reliability standards.
2. Technical specifications of control system hardware and software necessary to restore
or enhance process control monitoring and automation.
3. Engineering drawings showing the physical layout of components and one -line
diagrams for all electrical and data signals impacted by the project.
4. Written plan describing the use of temporary power equipment for plant operations for
the duration of the electrical supply upgrade work.
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B. The RECIPIENT will complete the facility designs within one year after the execution of this
AGREEMENT.
C. The RECIPIENT will comply with federal cross cutting requirements, and assist the
DEPARTMENT with any consultation required by federal resource protection agencies. The
RECIPIENT will submit a final Cross Cutter Report to the DEPARTMENT for review and
final determination of impacts for each of the required federal cross cutters. Costs incurred for
construction activities that occur before federal cross cutter approval will not be eligible for
reimbursement.
Required Performance:
1. A copy of all executed contracts for engineering and design work to be performed under this
task. The RECIPIENT must submit contracts before the DEPARTMENT will provide
reimbursement for work performed under this task.
2. Documentation of the RECIPIENT's process for procuring engineering services.
3. Two copies of the draft and final design to the DEPARTMENT for review and approval.
4. Two copies of final Cross Cutter determination to DEPARTMENT's Project Manager for
DEPARTMENT's review and concurrence.
Task 3 —Construction Management
A. The RECIPIENT will provide adequate and competent construction management and
inspection for the PROJECT. This may involve procuring professional services.
B. The RECIPIENT will develop a detailed Construction Quality Assurance Plan (WAC 173-240-
075) and submit it to the DEPARTMENT for approval. This plan must describe the activities
which the RECIPIENT will undertake to achieve adequate and competent oversight of all
construction work.
C. The RECIPIENT will provide a plan of interim operation for the facility while under
construction. The Temporary Power Plan developed under Task 2.A.4 above may serve as a
plan of interim operation.
D. The RECIPIENT will ensure construction progresses according to a timely schedule developed
to meet completion dates indicated in the construction contract. The RECIPIENT will revise or
update the schedule whenever major changes occur and resubmit to the DEPARTMENT. In
the absence of any major changes, the RECIPIENT will describe progress of the construction in
the quarterly progress reports.
E. Upon completion of construction, the RECIPIENT will provide the DEPARTMENT's Project
Manager with a set of "as -built" plans (i.e., record construction drawings which reflect changes,
modifications, or other significant revisions made to the project during construction).
F. The RECIPIENT will prepare an Operation and Maintenance (O&M) manual amendment that
addresses the equipment installed under this PROJECT. The O&M amendment must be
sufficient to allow the operator to operate the facility within the permit limits.
G. Upon project completion, the RECIPIENT will submit the Declaration of Construction
Completion form to the DEPARTMENT in accordance with WAC 173-240-090. The form,
when signed by a professional engineer, indicates that the project was completed in accordance
with the plans and specifications and major change orders approved by the DEPARTMENT,
and is accurately shown on the as -built plans.
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Required Performance:
1. Submittal of a copy of all executed contracts for engineering services and construction
performed under this task. The RECIPIENT must submit executed contracts before the
DEPARTMENT will provide reimbursement for work performed under this task.
2. Documentation of the RECIPIENT's process for procuring engineering services.
3. Submittal of a Construction Quality Assurance Plan.
4. Submittal of a plan of interim operation of the facility while under construction.
5. Submittal of "as -built" plans.
6. Submittal of an Operation and Maintenance Manual or amendment.
7. Submittal of a Declaration of Construction completion.
Task 4 —Construction, Electrical Equipment & Auto Transfer Switch
A. The RECIPIENT will include the DEPARTMENT's specification insert in the bid documents.
The RECIPIENT will execute a contract with the low responsive responsible bidder to
construct the PROJECT.
B. The RECIPIENT will complete the construction in accordance with the approved Plans and
Specifications. The construction project will include:
1. Purchase and install electrical switchgear, automatic transfer switch, electrical
enclosures and other electrical supplies and materials necessary to complete the project.
2. Install and operate temporary power supply systems to provide electrical power to the
treatment plant for the duration of the project.
3. Provide training and documentation to plant operations staff on the operation of all new
or modified equipment.
C. The RECIPIENT will conduct a pre -construction conference and invite DEPARTMENT staff.
D. The RECIPIENT will obtain an investment grade efficiency audit (IGEA) for projects
involving repair, replacement, or improvement of a wastewater treatment facility or other
public works facility. The IGEA must include an analysis of potential energy and water
efficiency measures and identify cost-effective measures for the RECIPIENT's facility. The
RECIPIENT may use existing energy assessments or audits conducted by a qualified Energy
Services Company within the last three years to fulfill this requirement.
E. The RECIPIENT will negotiate any change orders to the construction contract, and submit the
change orders to the DEPARTMENT for approval as described in the General Project
Management Guidelines (Attachment 4).
Required Performance:
1. Satisfactory completion of the PROJECT in conformance with the approved Plans and
Specifications.
2. Investment Grade Efficiency Audit documentation.
3. The RECIPIENT will submit all required submittals as described in the General Project
Management Guidelines (Attachment 4), including:
a. Bid Tabs, the Notice of Award, and a copy of the executed contract. The
RECIPIENT must submit Bid Tabs, the Notice of Award, and a copy of the
executed contract before the DEPARTMENT will provide reimbursement for
work performed under this task.
b. Copy of the advertisement for bids and the affidavit of publication.
C. Copy of the notice to proceed.
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d. Minutes of the pre -construction meeting.
Task 5 — Change Order Allowance
A. The RECIPIENT will negotiate all change orders to the construction contract necessary for
successful completion of the PROJECT.
B. The RECIPIENT will submit the change orders to the DEPARTMENT for approval as
described in the General Project Management Guidelines (Attachment 4).
Required Performance:
1. Submittal of all change orders. Changes to the construction contract must be approved
prior to reimbursement for work performed under this task.
PART V(a). SPECIAL TERMS AND CONDITIONS
None
PART VI. LOAN INTEREST RATE AND TERMS
Source and Availability; LOAN Amounts; LOAN Terms
This LOAN agreement will remain in effect until the date of final repayment of the LOAN, unless
terminated earlier according to the provisions herein.
Subject to all of the terms, provisions, and conditions of this LOAN agreement, and subject to the
availability of funds, the DEPARTMENT will loan to the RECIPIENT the sum of One Million Three
Hundred Twelve Thousand Six Hundred Three dollars ($1,312,603) (Estimated LOAN Amount).
When the PROJECT Completion Date has occurred, the DEPARTMENT and the RECIPIENT will
execute an amendment to this LOAN agreement which details the final LOAN amount (Final LOAN
Amount), and the DEPARTMENT will prepare a final LOAN repayment schedule, in the form of
ATTACHMENT 8. The Final LOAN Amount will be the combined total of actual disbursements made
on the LOAN and all accrued interest to the computation date.
The Estimated LOAN amount and the Final LOAN amount (in either case, as applicable, a "LOAN
Amount") will bear interest at the rate of 2.3 percent per annum, calculated on the basis of a 365 day
year. Interest on the Estimated LOAN Amount will accrue from and be compounded monthly based
on the date that each payment is mailed to the RECIPIENT. The Final LOAN Amount will be repaid
in equal installments semiannually over a term of 20 years, as provided in ATTACHMENT 8.
PART VII. ALL AGREEMENTS CONTAINED HEREIN
The RECIPIENT will ensure this PROJECT is completed according to the details of this LOAN
agreement. The RECIPIENT may elect to use its own forces or it may contract for professional
services necessary to perform and complete project -related work, if approved by the DEPARTMENT.
Webpage addresses may be provided throughout this LOAN agreement for your convenience,
however, if any of these addresses do not work, it is the responsibility of the RECIPIENT to contact
the DEPARTMENT for the updated webpage address or the necessary information.
The following contain the entire understanding between the parties, and there are no other
understandings or representations other than as set forth, or incorporated by reference, herein:
• This LOAN agreement
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• ATTACHMENT 1:
Opinion of RECIPIENT's Legal Counsel
• ATTACHMENT 2:
Authorizing Ordinance or Resolution
• ATTACHMENT 3:
Preaward Compliance Review Report for All Applicants Requesting Federal
Assistance
• ATTACHMENT 4:
General Project Management Requirements
• ATTACHMENT 5:
Agreement Definitions
• ATTACHMENT 6:
LOAN General Terms and Conditions (Pertaining to Grant and Loan
Agreements) of the Department of Ecology
• ATTACHMENT 7:
The Federal Funding Accountability and Transparency Act (FFATA) & The
Clean Water State Revolving Fund Initial Data Reporting Sheet
• ATTACHMENT 8: Estimated LOAN Repayment Schedule
• The effective edition, at the signing of this LOAN agreement, of the DEPARTMENT's
"Administrative Requirements for Recipients of Ecology Grants and Loans"
• The associated funding guidelines that correspond to the Fiscal Year in which the project is funded
• The applicable statutes and regulations
• As a subrecipient of federal funds (Catalogue of Federal Domestic Assistance Number 66.458) ,
the RECIPIENT must comply with the following federal regulations:
OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations
OMB Circular A-133, Compliance Supplement
OMB Circular A-87, Cost Principles for State, Local, and Indian Tribal Governments
OMB Circular A-102, Uniform Administrative Requirements
No changes, additions, or deletions to this LOAN agreement will be authorized without a formal
written amendment, EXCEPT that in response to a request from the RECIPIENT, the DEPARTMENT
may redistribute the loan budget. The DEPARTMENT or the RECIPIENT may change their
respective staff contacts without the concurrence of either party.
By signing this LOAN agreement, the RECIPIENT acknowledges that opportunity to thoroughly
review the terms of this LOAN agreement, the attachments, all incorporated or referenced documents,
as well as all applicable statutes, rules, or guidelines mentioned in this LOAN agreement was given.
IN WITNESS WHEREOF, the DEPARTMENT and the RECIPIENT have signed this LOAN
agreement as of the dates set forth below, to be effective as provided above.
STATE OF WASHINGTON
DEPARTMENT OF ECOLOGY
KELLY SUSEWIND, P.E., P.G. DATE
WATER QUALITY PROGRAM MANAGER
APPROVED AS TO FORM ONLY
ASSISTANT ATTORNEY GENERAL
(October 29, 2009)
Boilerplate Update August 15, 2013
CITY OF EDMONDS
DAVE EARLING
MAYOR
Page 12
DATE
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ATTACHMENT 1: OPINION OF RECIPIENT'S LEGAL COUNSEL
I am an attorney at law admitted to practice in the state of Washington and the duly appointed attorney
of the City of Edmonds [the RECIPIENT], and I have examined any and all documents and records
pertinent to the LOAN agreement.
Based on the foregoing, it is my opinion that:
A. The RECIPIENT is a duly organized and legally existing municipal corporation or
political subdivision under the laws of the state of Washington or a federally recognized
Indian tribe;
B. The RECIPIENT has the power and authority to execute and deliver and to perform its
obligations under the LOAN agreement;
C. The LOAN agreement has been duly authorized and executed by RECIPIENT's
authorized representatives and, to my best knowledge and after reasonable investigation,
all other necessary actions have been taken to make the LOAN agreement valid, binding,
and enforceable against the RECIPIENT in accordance with its terms, except as such
enforcement is affected by bankruptcy, insolvency, moratorium, or other laws affecting
creditors' rights and principles of equity if equitable remedies are sought;
D. To my best knowledge and after reasonable investigation, the LOAN agreement does not
violate any other agreement, statute, court order, or law to which the RECIPIENT is a
party or by which it or its properties are bound;
E. There is currently no litigation seeking to enjoin the commencement or completion of the
PROJECT or to enjoin the RECIPIENT from entering into the LOAN agreement or from
accepting or repaying the LOAN. The RECIPIENT is not a party to litigation which will
materially affect its ability to repay such LOAN on the terms contained in the LOAN
agreement; and
F. The LOAN agreement constitutes a valid obligation of the RECIPIENT payable from the
Net Revenues of the Utility.
Capitalized terms used herein will have the meanings ascribed thereto in the LOAN agreement
between the RECIPIENT and the DEPARTMENT.
RECIPIENT's Legal Counsel Date
Page 1 of ATTACHMENT 1
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ATTACHMENT 2: AUTHORIZING ORDINANCE OR RESOLUTION
Page 1 of ATTACHMENT
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FORM Approved By OMB: No. 2030-0020 Expires 04-30-2012
ATTACHMENT 3: PREAWARD COMPLIANCE REVIEW REPORT FOR ALL APPLICANTS
REQUESTING FEDERAL ASSISTANCE
Form available electronically at: http://www.epa.gov/ogd/forms/forms.htm
(Super crosscutter: required for all loans, except Centennial)
Preaward Compliance Review Report for All Applicants and Recipients Requesting EPA Financial Assistance Note: Read
instructions on page two of this attachment.
I. Applicant/Recipient (Name, Address, State, Zip Code).
DUNS No.
II. Is the applicant currently receiving EPA assistance?
III. List all civil rights lawsuits and administrative complaints pending against the applicant/recipient that allege discrimination based on race, color,
national origin, sex, age, or disability. (Do not include employment complaints not covered by 40 C.F.R. Parts 5 and 7. See instructions on reverse
side.)
IV. List all civil rights lawsuits and administrative complaints decided against the applicant/recipient within the last year that allege discrimination
based on race, color, national origin, sex, age, or disability and enclose a copy of all decisions. Please describe all corrective action taken. (Do not
include employment complaints not covered by 40 C.F.R. Parts 5 and 7. See instructions on reverse side.)
V. List all civil rights compliance reviews of the applicant/recipient conducted by any agency within the last two years and enclose a copy of the review
and any decisions, orders, or AGREEMENTS based on the review. Please describe any corrective action taken. (40 C.F.R. § 7.80(c)(3))
VI. Is the applicant requesting EPA assistance for new construction? If no, proceed to VII; if yes, answer (a) and/or (b) below. _ a. If the grant is
for new construction, will all new facilities or alterations to existing facilities be designed and constructed to be readily accessible to and usable by
persons with disabilities? If yes, proceed to VII; if no, proceed to VI(b).b. If the grant is for new construction and the new facilities or alterations to
existing facilities will not be readily accessible to and usable by persons with disabilities, explain how a regulatory exception (40 C.F.R. § 7.70) applies.
VII.* Does the applicant/recipient provide initial and continuing notice that it does not discriminate on the basis of race, color, national origin, sex, age,
or disability in its programs or activities? (40 C.F.R. § 5.140 and § 7.95) _ a. Do the methods of notice accommodate those with impaired vision or
hearing? b. Is the notice posted in a prominent place in the applicant's offices or facilities or, for education programs and activities, in appropriate
periodicals and other written communications? c. Does the notice identify a designated civil rights coordinator?
VIII.* Does the applicant/recipient maintain demographic data on the race, color, national origin, sex, age, or handicap of the population it serves? (40
C.F.R. § 7.85(a))
IX.* Does the applicant/recipient have a policy/procedure for providing access to services for persons with limited English proficiency? (40 C.F.R.
Part 7, E.O. 13166)
X.* If the applicant/recipient is an education program or activity, or has 15 or more employees, has it designated an employee to coordinate its
compliance with 40 C.F.R. Parts 5 and 7? Provide the name, title, position, mailing address, e-mail address, fax number, and telephone number of the
designated coordinator.
XI* If the applicant/recipient is an education program or activity, or has 15 or more employees, has it adopted grievance procedures that assure the
prompt and fair resolution of complaints that allege a violation of 40 C.F.R. Parts 5 and 7? Provide a legal citation or Internet address for, or a copy of,
the procedures.
For the Applicant/Recipient _ I certify that the statements I have made on this form and all attachments thereto are true, accurate and complete. I
acknowledge that any knowingly false or misleading statement maybe punishable by fine or imprisonment or both under applicable law. I assure that I
will fully comply with all applicable civil rights statutes and
A. Signature of Authorized Official
=thorizedOfficial
C. Date
For the U.S. Environmental Protection Agency _ I have reviewed the information provided by the applicant/recipient and hereby certify that the
applicant/recipient has submitted all preaward compliance information required by 40 C.F.R. Parts 5 and 7; that based on the information submitted, this
application satisfies the preaward provisions of 40 C.F.R. Parts 5 and 7; and that the applicant has given assurance that it will fully comply with all
applicable civil rights statutes and EPA regulations._
A. Signature of Authorized EPA Official _ See ** note on
reverse side.
B. Title of Authorized EPA Official
C. Date
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FORM Approved By OMB: No. 2030-0020 Expires 04-30-2012
General
Recipients of Federal financial assistance from the U.S.
Environmental Protection Agency must comply with the following
statutes and regulations.
Title VI of the Civil Rights Acts of 1964 provides that no person in
the United States shall, on the grounds of race, color, or national
origin, be excluded from participation in, be denied the benefits of, or
be subjected to discrimination under any program or activity
receiving Federal financial assistance. The Act goes on to explain
that the statute shall not be construed to authorize action with respect
to any employment practice of any employer, employment agency, or
labor organization (except where the primary objective of the Federal
financial assistance is to provide employment).
Section 13 of the 1972 Amendments to the Federal Water Pollution
Control Act provides that no person in the United States shall on the
ground of sex, be excluded from participation in, be denied the
benefits of, or be subjected to discrimination under the Federal Water
Pollution Control Act, as amended. Employment discrimination on
the basis of sex is prohibited in all such programs or activities.
Section 504 of the Rehabilitation Act of 1973 provides that no
otherwise qualified individual with a disability in the United States
shall solely by reason of disability be excluded from participation in,
be denied the benefits of, or be subjected to discrimination under any
program or activity receiving Federal financial assistance.
Employment discrimination on the basis of disability is prohibited in
all such programs or activities.
The Age Discrimination Act of 1975 provides that no person on the
basis of age shall be excluded from participation under any program
or activity receiving Federal financial assistance. Employment
discrimination is not covered. Age discrimination in employment is
prohibited by the Age Discrimination in Employment Act
administered by the Equal Employment Opportunity Commission.
Title IX of the Education Amendments of 1972 provides that no
person in the United States on the basis of sex shall be excluded from
participation in, be denied the benefits of, or be subjected to
discrimination under any education program or activity receiving
Federal financial assistance. Employment discrimination on the basis
of sex is prohibited in all such education programs or activities. Note
an education program or activity is not limited to only those
conducted by a formal institution.
40 C.F.R. Part 5 implements Title IX of the Education Amendments
of 1972.
40 C.F.R. Part 7 implements Title VI of the Civil Rights Act of 1964,
Section 13 of the 1972 Amendments to the Federal Water Pollution
Control Act, and Section 504 of The Rehabilitation Act of 1973.
The Executive Order 13166 (E.O. 13166) entitled; "Improving
Access to Services for Persons with Limited English Proficiency"
requires Federal agencies work to ensure that recipients of Federal
financial assistance provide meaningful access to their LEP
applicants and beneficiaries.
Items
"Applicant" means any entity that files an application or unsolicited
proposal or otherwise requests EPA assistance. 40 C.F.R. §§
5.105,7.25.
"Recipient" means any entity, other than applicant, which will actually
receive EPA assistance. 40 C.F.R. §§ 5.105, 7.25.
"Civil rights lawsuits and administrative complaints" means any
lawsuit or administrative complaint alleging discrimination on the
basis of race, color, national origin, sex, age, or disability pending or
decided against the applicant and/or entity which actually benefits
from the grant, but excluding employment complaints not covered by
40 C.F.R. Parts 5 and 7. For example, if a city is the named applicant
but the grant will actually benefit the Department of Sewage, civil
rights lawsuits involving both the city and the Department of Sewage
should be listed.
"Civil rights compliance review" means any review assessing the
applicant's and/or recipient's compliance with laws prohibiting
discrimination on the basis of race, color, national origin, sex, age, or
disability.
Submit this form with the original and required copies of applications,
requests for extensions, requests for increase of funds, etc. Updates of
information are all that are required after the initial application
submission.
If any item is not relevant to the project for which assistance is
requested, write "NA" for "Not Applicable."
In the event applicant is uncertain about how to answer any questions,
EPA program officials should be contacted for clarification.
* Questions VII — XI are for informational use only and will not affect
an applicant's grant status. However, applicants should answer all
questions on this form. (40 C.F.R. Parts 5 and 7).
** Note: Signature appears in the Approval Section of the EPA
Comprehensive Administrative Review For Grants/Cooperative
AGREEMENTS & Continuation/Supplemental Awards form.
Approval indicates, in the reviewer's opinion, questions I — VI of Form
4700-4 comply with the preaward administrative requirements for EPA
assistance.
"Burden Disclosure Statement"
EPA estimates public reporting burden for the preparation of this form
to average 30 minutes per response. This estimate includes the time for
reviewing instructions, gathering and maintaining the data needed and
completing and reviewing the form. Send comments regarding the
burden estimate, including suggestions for reducing this burden, to:
U.S. EPA, Attn: Collection Strategies Division (MC 2822T), Office of
Information Collection, 1200 Pennsylvania Ave., NW, Washington,
D.C. 20460; and to the Office of Information and Regulatory Affairs,
Office of Management and Budget, Washington, D.C. 20503.
The information on this form is required to enable the U.S.
Environmental Protection Agency to determine whether applicants and
prospective recipients are developing projects, programs and activities
on a nondiscriminatory basis as required by the above statutes and
regulations.
Packet Page 125 of 340 Page 2 of ATTACHMENT
ATTACHMENT 4: GENERAL PROJECT MANAGEMENT REQUIREMENTS
FOR THE WASHINGTON STATE WATER POLLUTION CONTROL REVOLVING FUND
AND CENTENNIAL CLEAN WATER PROGRAM PROJECTS
(UNLESS MODIFIED BY A SPECIAL TERM AND CONDITION IN PART V.)
ACCOUNTING STANDARDS
The RECIPIENT will maintain accurate records and accounts for the PROJECT ("PROJECT
Records") in accordance with Chapter 43.09.200 RCW "Local Government Accounting - Uniform
System of Accounting."
These PROJECT Records will be separate and distinct from the RECIPIENT's other records and
accounts (General Accounts). Eligible costs will be audited every other year or annually if more than
$500,000 of federal funds are received in any given year. Audits will be performed by an independent,
certified accountant or state auditor, which may be part of the annual audit of the General Accounts of
the RECIPIENT. If the annual audit includes an auditing of this PROJECT, a copy of such audit,
including all written comments, recommendations, and findings, will be furnished to the
DEPARTMENT within 30 days after receipt of the final audit report.
ACTIVITIES PROJECTS: TECHNICAL ASSISTANCE
Technical assistance for agriculture activities provided under the terms of this LOAN will be consistent
with the current U.S. Natural Resource Conservation Service ("NRCS") Field Office Technical Guide
for Washington State. However, technical assistance, proposed practices, or PROJECT designs that do
not meet these standards may be accepted if approved in writing by the NRCS and the
DEPARTMENT.
ACTIVITIES PROJECTS: BEST MANAGEMENT PRACTICES
Best Management Practices (BMPs) intended primarily for production, operation, or maintenance are
not eligible. BMPs must be pre approved by the DEPARTMENT.
AUTHORITY
Authority of RECIPIENT
This LOAN agreement is authorized by the Constitution and laws of the state of Washington, including
the RECIPIENT's authority, and by the RECIPIENT pursuant to the ordinance or resolution attached
as ATTACHMENT 2.
Opinion of RECIPIENT's Legal Counsel
The DEPARTMENT has received an opinion of legal counsel to the RECIPIENT in the form and
substance of Attachment 1.
CERTIFICATIONS
The RECIPIENT certifies by signing this LOAN agreement that all negotiated interlocal agreements
necessary for the PROJECT are, or will be, consistent with the terms of this LOAN agreement and
Chapter 39.34 RCW, "Interlocal Cooperation Act." The RECIPIENT will submit a copy of each
interlocal agreement necessary for the PROJECT to the DEPARTMENT.
The RECIPIENT certifies by signing this LOAN agreement that all applicable requirements have been
satisfied in the procurement of professional services and that eligible and ineligible costs are separated
and identifiable. The RECIPIENT will submit a copy of the final negotiated agreement to the
DEPARTMENT for eligibility determination.
The RECIPIENT certifies by signing this LOAN agreement that the requirements of Chapter 39.80
RCW, "Contracts for Architectural and Engineering Services," have been, or will be, met in procuring
Packet Page 126 of 340 Page I of ATTACHMENT 4
qualified architectural/engineering services. The RECIPIENT will identify and separate eligible and
ineligible costs in the final negotiated agreement and submit a copy of the agreement to the
DEPARTMENT.
CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR
VOLUNTARY EXCLUSION:
The RECIPIENT, by signing this agreement, certifies that it is not suspended, debarred, proposed
for debarment, declared ineligible or otherwise excluded from contracting with the federal
government, or from receiving contracts paid for with federal funds. If the RECIPIENT is unable
to certify to the statements contained in the certification, they must provide an explanation as to
why they cannot.
2. The RECIPIENT will provide immediate written notice to the DEPARTMENT if at any time the
RECIPIENT learns that its certification was erroneous when submitted or had become erroneous
by reason of changed circumstances.
3. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction,
participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as
used in this clause, have the meaning set out in the Definitions and Coverage sections of rules
implementing Executive Order 12549. The RECIPIENT may contact the DEPARTMENT for
assistance in obtaining a copy of those regulations.
4. The RECIPIENT agrees it will not knowingly enter into any lower tier covered transaction with a
person who is proposed for debarment under the applicable Code of Federal Regulations, debarred,
suspended, declared ineligible, or voluntarily excluded from participation in this covered
transaction.
5. The RECIPIENT further agrees by signing this agreement, that it will include this clause titled
"CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR
VOLUNTARY EXCLUSION" without modification in all lower tier covered transactions and in
all solicitations for lower tier covered transactions.
6. Pursuant to 2CFR180.330, the RECIPIENT is responsible for ensuring that any lower tier covered
transaction complies with certification of suspension and debarment requirements.
7. The RECIPIENT acknowledges that failing to disclose the information required in the Code of
Federal Regulations may result in the delay or negation of this funding agreement, or pursuance of
legal remedies, including suspension and debarment.
8. The RECIPIENT agrees to keep proof in its agreement file, that it, and all lower tier recipients or
contractors, are not suspended or debarred, and will make this proof available to the
DEPARTMENT before requests for reimbursements will be approved for payment. The
RECIPIENT must run a search in www.sam.gov and print a copy of completed searches to
document proof of compliance.
CLEAN WATER STATE REVOLVING FUND DATA REPORTING SHEET (DATA
REPORTING SHEET)
The RECIPIENT will submit the completed Data Reporting Sheet to the DEPARTMENT. The
completed and signed Data Reporting Sheet will be included in this LOAN agreement as
ATTACHMENT 7 (see ATTACHMENT 7 for further instructions).
COMMENCEMENT OF WORK
The DEPARTMENT reserves the right to terminate this LOAN agreement if work does not commence
on the project within 4 months after the DEPARTMENT's deadline for signing this LOAN agreement.
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COVENANTS AND AGREEMENTS
Acceptance
The RECIPIENT accepts and agrees to comply with all terms, provisions, conditions, and
commitments of this LOAN agreement, including all incorporated and referenced documents, and to
fulfill all assurances, declarations, representations, and commitments made by the RECIPIENT in its
application, accompanying documents, and communications filed in support of its request for a LOAN.
Accounts and Records
The RECIPIENT will keep proper and separate accounts and records in which complete and separate
entries will be made of all transactions relating to this LOAN agreement. The RECIPIENT will keep
such records for six years after receipt of final LOAN disbursement.
Alteration and Eligibility of PROJECT
During the term of this LOAN agreement, the RECIPIENT (i) will not materially alter the design or
structural character of the PROJECT without the prior written approval of the DEPARTMENT and (ii)
will take no action which would adversely affect the eligibility of the PROJECT as defined by
applicable funding program rules and state statutes, or which would cause a violation of any covenant,
condition, or provision herein.
Collection of ULID Assessments (if used to secure the repayment of this LOAN)
All ULID Assessments in the ULID will be paid into the LOAN Fund and used to pay the principal of
and interest on the LOAN. The ULID Assessments in the ULID may be deposited into the Reserve
Account to satisfy a Reserve Requirement if a Reserve Requirement is applicable.
Free Service
The RECIPIENT will not furnish Utility service to any customer free of charge if providing that free
service will affect the RECIPIENT's ability to meet the obligations of this LOAN agreement.
Insurance
The RECIPIENT will at all times carry fire and extended coverage, public liability and property
damage, and such other forms of insurance with responsible insurers and with policies payable to the
RECIPIENT on such of the buildings, equipment, works, plants, facilities, and properties of the Utility
as are ordinarily carried by municipal or privately -owned utilities engaged in the operation of like
systems, and against such claims for damages as are ordinarily carried by municipal or privately -
owned utilities engaged in the operation of like systems, or it will self -insure or will participate in an
insurance pool or pools with reserves adequate, in the reasonable judgment of the RECIPIENT, to
protect it against loss.
Levy and Collection of Taxes (if used to secure the repayment of this LOAN)
For so long as the LOAN is outstanding, the RECIPIENT irrevocably pledges to include in its budget
and levy taxes annually within the constitutional and statutory tax limitations provided by law without
a vote of its electors on all of the taxable property within the boundaries of the RECIPIENT in an
amount sufficient, together with other money legally available and to be used therefore, to pay when
due the principal of and interest on the LOAN, and the full faith, credit and resources of the
RECIPIENT are pledged irrevocably for the annual levy and collection of those taxes and the prompt
payment of that principal and interest.
Maintenance and Operation of a Funded Utility
The RECIPIENT will at all times maintain and keep a funded Utility in good repair, working order and
condition and also will at all times operate the Utility and the business in an efficient manner and at a
reasonable cost.
Pledge of Net Revenue and ULID Assessments in the ULID (if used to secure the repayment of
this LOAN)
For so long as the LOAN is outstanding, the RECIPIENT irrevocably pledges the Net Revenue of the
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Utility, including applicable ULID Assessments in the ULID, to pay when due the principal of and
interest on the LOAN.
Reserve Requirement
For loans that are Revenue -Secured Debt with terms greater than five years, the RECIPIENT must
accumulate a reserve for the LOAN equivalent to at least the Average Annual Debt Service on the
LOAN during the first five years of the repayment period of the LOAN. This amount will be
deposited in a Reserve Account in the LOAN Fund in approximately equal annual payments
commencing within one year after the Initiation of Operation or the PROJECT Completion Date,
whichever comes first.
"Reserve Account" means, for a LOAN that constitutes Revenue -Secured Debt, an account of that
name created in the LOAN Fund to secure the payment of the principal and interest on the LOAN.
The amount on deposit in the Reserve Account may be applied by the RECIPIENT (i) to make, in part
or in full, the final repayment to the DEPARTMENT of the LOAN Amount or, (ii) if not so applied,
for any other lawful purpose of the RECIPIENT once the LOAN Amount, plus interest and any other
amounts owing to the DEPARTMENT, have been paid in full.
Sale or Disposition of Utility
The RECIPIENT will not sell, transfer, or otherwise dispose of any of the works, plant, properties,
facilities or other part of the Utility, or any real or personal property comprising a part of the Utility
unless one of the following applies:
1. The facilities or property transferred are not material to the operation of the Utility; or have
become unserviceable, inadequate, obsolete, or unfit to be used in the operation of the Utility;
or are no longer necessary, material, or useful to the operation of the Utility.
2. The aggregate depreciated cost value of the facilities or property being transferred in any
fiscal year comprises no more than three percent of the total assets of the Utility.
3. The RECIPIENT receives from the transferee an amount which will be in the same proportion
to the net amount of Senior Lien Obligations and this LOAN then outstanding (defined as the
total amount outstanding less the amount of cash and investments in the bond and LOAN
Funds securing such debt) as the Gross Revenue of the Utility from the portion of the Utility
sold or disposed of for the preceding year bears to the total Gross Revenue for that period.
The proceeds of any transfer under this paragraph will be used (i) to redeem promptly or irrevocably
set aside for the redemption of, Senior Lien Obligations and to redeem promptly the LOAN, or (ii) to
provide for part of the cost of additions to and betterments and extensions of the Utility.
CULTURAL AND HISTORIC RESOURCES PROTECTION
The RECIPIENT must comply with all requirements listed in Section 106 of the National Historic
Preservation Act or Executive Order 05-05 prior to implementing any project that involves soil disturbing
activity.
The RECIPIENT must conduct and submit a cultural resources survey or complete and submit an EZ-1
Form to the DEPARTMENT's project manager prior to any soil disturbing activities. The EZ-1 Form
must be submitted to the DEPARTMENT's Project Manager at lease eight weeks prior to the start of soil
disturbing activity to prevent delays. The DEPARTMENT will contact the Department of Archaeology
and Historic Preservation (DAHP) and affected tribes regarding the proposed project activities in order to
fulfill Section 106 or Executive Order 05-05 requirements. Any prior communication between the
RECIPIENT, the DAHP, and the tribes is not sufficient to meet requirements. Any mitigation measures as
an outcome of this process will be requirements of this agreement.
Any soil disturbing activities that occur prior to the completion of the Section 106 or Executive Order 05-
05 process will not be eligible for reimbursement. Activities associated with cultural resources review are
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grant eligible and reimbursable.
The Washington State Department of Archaeology and Historic Preservation provide guidance on-line.
DISADVANTAGED BUSINESS ENTERPRISE (DBE)
General Compliance, 40 CFR, Part 33. The RECIPIENT agrees to comply with the requirements of
the Environmental Protection Agency's Program for Utilization of Small, Minority, and Women's
Business Enterprises (MBE/WBE) 40CFR, Part 33 in procurement under this LOAN agreement.
Non-discrimination Provision. The RECIPIENT will not discriminate on the basis of race, color,
national origin or sex in the performance of this LOAN agreement. The RECIPIENT will carry out
applicable requirements of 40 CFR part 33 in the award and administration of contracts awarded under
EPA financial assistance agreements. Failure by the RECIPIENT to carry out these requirements is a
material breach of this LOAN agreement which may result in the termination of this contract or other
legally available remedies.
The RECIPIENT will comply with all federal and state nondiscrimination laws, including, but not
limited to Title VI and VII of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of
1973, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and
Chapter 49.60 RCW, Washington's Law Against Discrimination, and 42 U.S.C. 12101 et seq, the
Americans with Disabilities Act (ADA).
In the event of the RECIPIENT's noncompliance or refusal to comply with any applicable
nondiscrimination law, regulation, or policy, this LOAN agreement may be rescinded, canceled, or
terminated in whole or in part, and the RECIPIENT may be declared ineligible for further funding
from the DEPARTMENT. The RECIPIENT will, however, be given a reasonable time in which to
cure this noncompliance.
Fair Share Objective/Goals, 40 CFR, Part 33, Subpart D. If the dollar amount of this LOAN
agreement or the total dollar amount of all of the RECIPIENT's financial assistance agreements in the
current federal fiscal year from the Revolving Fund is over $250,000, the RECIPIENT accepts the
applicable MBE/WBE fair share objectives/goals negotiated with EPA by the Office of Minority
Women Business Enterprises as follows:
Construction 10.00% MBE 6.00% WBE
Supplies 8.00% MBE 4.00% WBE
Services 10.00% MBE 4.00% WBE
Equipment 8.00% MBE 8.00% WBE
By signing this LOAN agreement the RECIPIENT is accepting the fair share objectives/goals stated
above and attests to the fact that it is purchasing the same or similar construction, supplies, services
and equipment, in the same or similar relevant geographic buying market as Office of Minority
Women Business Enterprises.
Six Good Faith Efforts, 40 CFR, Part 33, Subpart C. The RECIPIENT agrees to make the following
good faith efforts whenever procuring construction, equipment, services and supplies under this LOAN
agreement. Records documenting compliance with the following six good faith efforts will be
retained:
1) Ensuring Disadvantaged Business Enterprises are made aware of contracting
opportunities to the fullest extent practicable through outreach and recruitment activities.
For Indian Tribal, State and Local and Government recipients, this will include placing
Disadvantaged Business Enterprises on solicitation lists and soliciting them whenever
they are potential sources. Qualified Women and Minority business enterprises may be
found on the Internet at www.omwbe.wa.gov or by contacting the Washington State
Office of Minority and Women's Enterprises at 360-704-1181.
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2) Making information on forthcoming opportunities available to Disadvantaged Business
Enterprises and arrange time frames for contracts and establish delivery schedules, where
the requirements permit, in a way that encourages and facilitates participation by
Disadvantaged Business Enterprises in the competitive process. This includes, whenever
possible, posting solicitations for bids or proposals for a minimum of thirty (30) calendar
days before the bid or proposal closing date.
3) Considering in the contracting process whether firms competing for large contracts could
subcontract with Disadvantaged Business Enterprises. For Indian Tribal, State and local
Government recipients, this will include dividing total requirements when economically
feasible into smaller tasks or quantities to permit maximum participation by
Disadvantaged Business Enterprises in the competitive process.
4) Encourage contracting with a consortium of Disadvantaged Business Enterprises when a
contract is too large for one of these firms to handle individually.
5) Using services and assistance of the Small Business Administration and the Minority
Business Development Agency of the Department of Commerce.
6) If the prime contractor awards subcontracts, requiring the subcontractors to take the five
good faith efforts in paragraphs 1 through 5 above.
MBE/WBE Reporting, 40 CFR, Part 33, Sections 33.302, 33.502 and 33.503. The RECIPIENT agrees
to provide forms: EPA Form 6100-2 DBE Subcontractor Participation Form and EPA Form 6100-3
DBE Subcontractor Performance Form to all its DBE subcontractors, and EPA Form 6100-4 DBE
Subcontractor Utilization Form to all its prime contractors. These forms may be obtained from the
DEPARTMENT'S Water Quality Program financial assistance website.
EPA Form 6100-2 — The RECIPIENT must document that this form was received by DBE
subcontractor. DBE subcontractors may submit the completed form to the EPA Region 10
DBE coordinator in order to document issues or concerns with their usage or payment for a
subcontract.
EPA Form 6100-3 — This form must be completed by DBE subcontractor(s), submitted with
bid, and kept with the contract.
EPA Form 6100-4 — This form must be completed by the prime contractor, submitted with bid,
and kept with the contract.
The RECIPIENT also agrees to submit the DEPARTMENT'S MBE/WBE participation report - Form
D with each payment request.
Contract Administration Provisions, 40 CFR, Section 33.302. The RECIPIENT agrees to comply with
the contract administration provisions of 40 CFR, Section 33.302. The RECIPIENT also agrees to
ensure that recipients of identified loans also comply with provisions of 40CFR, Section 33.302.
The RECIPIENT will include the following terms and conditions in contracts with all contractors,
subcontractors, engineers, vendors, and any other entity for work or services pertaining to this LOAN
agreement.
"The Contractor will not discriminate on the basis of race, color, national origin or sex in the
performance of this Contract. The Contractor will carry out applicable requirements of 40 CFR
part 33 in the award and administration of contracts awarded under Environmental Protection
Agency financial agreements. Failure by the Contractor to carry out these requirements is a
material breach of this Contract which may result in termination of this Contract or other
legally available remedies."
Bidder List, 40 CFR, Section 33.501(b) and (c). The RECIPIENT agrees to create and maintain a
bidders list. The bidders list will include the following information for all firms that bid or quote on
prime contracts, or bid or quote subcontracts, including both MBE/WBEs and non-MBE/WBEs.
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1. Entity's name with point of contact;
2. Entity's mailing address, telephone number, and e-mail address;
3. The procurement on which the entity bid or quoted, and when; and
4. Entity's status as an MBE/WBE or non-MBE/WBE.
EFFECTIVE DATE:
The effective date of this LOAN agreement is earliest date on which eligible costs can be incurred.
ELECTRONIC AND INFORMATION TECHNOLOGY ACCESSIBILITY:
RECIPIENTS will ensure that loan funds provided under this agreement for costs incurred in the
development or purchase of EIT systems or products provide individuals with disabilities reasonable
accommodations and an equal and effective opportunity to benefit from or participate in a program,
including those offered through electronic and information technology as per Section 504 of the
Rehabilitation Act, codified in 40 CFR Part 7. Systems or products funded under this agreement must
be designed to meet the diverse needs of users without barriers or diminished function or quality.
Systems will include usability features or functions that accommodate the needs of persons with
disabilities, including those who use assistive technology.
FACILITIES PROJECTS: DELIVERABLES (IF APPLICABLE)
Planning documents developed by the RECIPIENT must meet the requirements of Chapter 173-240
WAC, "Submission of Plans and Reports for Construction of Wastewater Facilities" and incorporate
the State Environmental Review Process (SERP) review.
State Environmental Review Process (SERP) and Federal Cross -Cutters.
The RECIPIENT must comply with applicable SERP and federal cross cutting requirements. Costs
incurred for construction activities prior to DEPARTMENT concurrence are not eligible for
reimbursement.
Investment Grade Efficiency Audit (IGEA). For projects involving repair, replacement, or
improvement of a wastewater treatment plant, or other public works facility for which an investment
grade audit is obtainable, the RECIPIENT must undertake an investment grade audit. Costs incurred
as part of the investment grade audit are eligible project costs.
Plans and Specifications. Plans and specifications developed by the RECIPIENT must be reviewed
and approved by Water Quality Program staff of the DEPARTMENT and be consistent with:
1. Requirements stated in Chapter 173-240 WAC, "Submission of Plans and Reports for
Construction of Wastewater Facilities," as related to plans and specifications.
2. Good engineering practices and generally recognized engineering standards, including, but
not limited to, the most recent versions of the State of Washington's Criteria for Sewage
Works Design, the Stormwater Management Manual for Western Washington, the
Stormwater Management Manual for Eastern Washington, and the Washington State
Department of Transportation Hydraulics Manual.
3. The approved facilities plan.
4. Other reports approved by the DEPARTMENT which pertain to the facilities design.
Specification Insert. The RECIPIENT will include the Washington State Department of Ecology
Water Pollution Control Revolving Fund Specifications Insert as a special condition in the construction
contract specifications. Contact the DEPARTMENT for the required specification inserts.
RECIPIENT Approval. The plans, specifications, construction contract documents, and addenda must
be approved by the RECIPIENT prior to submittal for DEPARTMENT review.
Bid and Award Submittals (as applicable). The RECIPIENT will submit to the DEPARTMENT the
following documents relating to bidding and award of any contract funded by this agreement:
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1. A copy of the advertisement for bids.
2. A tabulation of all bids received, and a copy of the bid proposal from the successful bidder,
3. A copy of the Notice of Award, a copy of the executed contract, and a copy of the Notice to
Proceed.
Construction Cost Estimate. The RECIPIENT will submit to the DEPARTMENT a current, updated,
detailed construction cost estimate along with each plan/specification submittal. The project manager
may request a spreadsheet in electronic file format.
Form of Plans. All construction plans submitted to the DEPARTMENT for review and approval will
be reduced to no larger than I V x 17" in size. They may, at the RECIPIENT's option, be bound with
the specifications or related construction contract documents or bound as a separate document. All
reduced drawings must be completely legible. The project manager may request plans be submitted in
either PDF or AutoCAD electronic format, and specifications in a searchable PDF or Microsoft Word
electronic file. All PDF documents submitted will be at a resolution of 300 dpi or better.
DEPARTMENT Approval. The RECIPIENT will not proceed with any construction -related activities
until the DEPARTMENT approves in writing all necessary plans and specifications.
Bids and Awards. DEPARTMENT approval of the plans, specifications, and construction documents
authorizes the RECIPIENT to solicit bids and award the construction contract (or reject bids) without
further DEPARTMENT authorization or approval. However, any additional costs resulting from
successful bid protests or other claims due to improper bid solicitation and award procedures will not
be considered eligible for LOAN participation.
Plan of Interim Operation. The RECIPIENT must update the plan of interim operation, as appropriate,
throughout the PROJECT.
Construction Quality Assurance Plan. The RECIPIENT will submit to the DEPARTMENT a detailed
construction quality assurance plan at least 30 days prior to the commencement of construction in
compliance with WAC 173-240-075. This plan must describe how adequate and competent
construction inspection will be provided for the PROJECT.
Construction Schedule. The RECIPIENT will submit to the DEPARTMENT a construction schedule
within 30 days of the start of construction. The RECIPIENT will revise and update the construction
schedule whenever major changes occur and resubmit the schedule to the DEPARTMENT. When
changes in the construction schedule affect previous cash flow estimates, the RECIPIENT will also
submit to the DEPARTMENT a revised cash flow projection. The project manager may request this
schedule in an electronic file format.
Change Orders. Change orders that are a significant deviation from the approved plans/specifications
must be submitted in writing for DEPARTMENT review and approval, prior to execution. The
RECIPIENT will submit all other change orders to the DEPARTMENT within 30 days after execution.
The DEPARTMENT may approve, through formal amendment to this LOAN agreement, funding for
change orders for up to five percent of the eligible portion of the low responsive responsible
construction bid(s).
Adjusted Construction Budget. The construction budget, as reflected in the LOAN, will be adjusted
once actual construction bids are received. If the low responsive responsible construction bid(s)
exceed the engineer's estimate of construction costs, the DEPARTMENT may approve funding
increases for up to ten percent of the engineer's original estimate. If the low responsive responsible
construction bid(s) are lower than estimated the DEPARTMENT may reduce funding to reflect the low
bid amount. The DEPARTMENT may also reassess the LOAN amount based on additional funding
from other sources received by the RECIPIENT after negotiation of this LOAN agreement. All
changes to the LOAN amount will be done by formal amendment to this LOAN agreement.
Record Drawings. Upon completion of construction, the RECIPIENT will provide the
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DEPARTMENT's Project Manager with a set of record drawings (i.e., record construction drawings
which reflect changes, modifications, or other significant revisions made to the project during
construction) in AutoCAD electronic format, and in reduced (I I "x 17") paper copy format.
Declaration of Construction Completion. Along with the set of record drawings, the RECIPIENT will
provide certification in the form contained in WAC 173-240-095, signed by a professional engineer,
indicating that the PROJECT was completed in accordance with the plans and specifications and major
change orders approved by the DEPARTMENT.
Final Project Report. The RECIPIENT will complete and submit a Final Project Report upon
completion of the PROJECT. A template is available on the DEPARTMENT's website..
Operations and Maintenance Manual. An Operations and Maintenance Manual ("O&M Manual") will
be prepared in conformance with WAC 173-240-080, "Operation and Maintenance Manual" or other
applicable guidance and submitted to the DEPARTMENT for approval. The O&M Manual will be
updated as necessary following start-up to reflect actual operating experience. The DEPARTMENT's
project manager may request the O&M Manual be submitted in either paper format, PDF format,
Microsoft Word, or other electronic file format acceptable to the DEPARTMENT's project manager.
All PDF documents submitted will be at a resolution of 300 dpi or better.
FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA)
REPORTING REQUIREMENTS:
In order to comply with the FFATA, the RECIPIENT must complete the Data Reporting Form (see
Attachment 7 for further instructions) and return it to the DEPARTMENT. The DEPARTMENT will
report basic agreement information, including the required DUNS number, for all federally -funded
agreements at www.fsrs.gov. This information will be made available to the public at
www.usaspending_gov. RECIPIENTS who do not have a DUNS number can find guidance at
www.grants.gov. Please note that the DEPARTMENT will not sign this LOAN agreement until it has
received the completed FFATA Data Collection Form. The RECIPIENT will submit this form
electronically as well as provide a hard copy to the DEPARTMENT (see ATTACHMENT 7 for
detailed instructions).
Any RECIPIENT that meets each of the criteria below must also report compensation for its five top
executives, using the DEPARTMENT's Federal Funding Accountability and Transparency Act
(FFATA) Data Collection Form.
• Receives more than $25,000 in federal funds under this award; and
• Receives more than 80 percent of its annual gross revenues from federal funds; and
• Receives more than $25,000,000 in annual federal funds
See www.fsrs.gov for details of this requirement. If your organization falls into this category, you
must report the required information to Ecology.
FORCE ACCOUNT
Prior to using its own forces to accomplish eligible PROJECT work, the RECIPIENT must request
DEPARTMENT approval. The request must include a dollar amount and general description of the
force account work. The request must also include a certification that the RECIPIENT has the legal
authority to perform the work and adequate and technically qualified staff to perform the work without
compromising other government functions. The RECIPIENT agrees to track and report the force
account work submitted to the DEPARTMENT for reimbursement.
FUNDING RECOGNITION
All site -specific projects must have a sign of sufficient size to be seen from nearby roadways
acknowledging department financial assistance and left in place throughout the life of the project or
facility. Department logos must be on all signs and documents. Logos will be provided as needed.
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GROWTH MANAGEMENT PLANNING
The RECIPIENT certifies by signing this LOAN agreement that it is in compliance with the
requirements of Chapter 36.70A RCW, "Growth Management —Planning by Selected Counties and
Cities." If the status of compliance changes, either through RECIPIENT or legislative action, the
RECIPIENT will notify the DEPARTMENT in writing of this change within 30 days.
HOTEL AND MOTEL FIRE SAFETY ACT
The RECIPIENT agrees to ensure that all conference, meeting, convention, or training space funded in
whole or part with federal funds, complies with the federal Hotel and Motel Fire Safety Act of 1990.
INCREASED OVERSIGHT (IF APPLICABLE)
The DEPARTMENT's Project Manager will establish a schedule for additional site visits to provide
technical assistance to the RECIPIENT and verify progress or payment information.
INTERIM REFINANCE (IF APPLICABLE)
The RECIPIENT agrees to use the funding from this LOAN agreement to pay-off existing debt for
eligible costs incurred to complete this PROJECT, and to fund all or part of the remaining tasks
outlined for this PROJECT. The RECIPIENT will maintain clear documentation of the debt pay-off
and make such documentation available to the DEPARTMENT upon request.
LOAN REPAYMENT
Sources of LOAN Repayment
1. Nature of RECIPIENT's Obligation. The obligation of the RECIPIENT to repay the LOAN
from the sources identified below and to perform and observe all of the other agreements
and obligations on its part contained herein will be absolute and unconditional, and will not
be subject to diminution by setoff, counterclaim, or abatement of any kind. To secure the
repayment of the LOAN from the DEPARTMENT, the RECIPIENT agrees to comply with
all of the covenants, agreements, and attachments contained herein.
2. For General Obligation. _ This LOAN is a General Obligation Debt of the RECIPIENT.
3. For General Obligation Payable from Special Assessments. This LOAN is a General
Obligation Debt of the RECIPIENT payable from special assessments to be imposed within
the constitutional and statutory tax limitations provided by law without a vote of the
electors of the RECIPIENT on all of the taxable property within the boundaries of the
RECIPIENT.
4. For Revenue -Secured; Lien Position. This LOAN is a Revenue -Secured Debt of the
RECIPIENT's Utility. This LOAN will constitute a lien and charge upon the Net Revenue
junior and subordinate to the lien and charge upon such Net Revenue of any Senior Lien
Obligations.
In addition, if this LOAN is also secured by Utility Local Improvement Districts (ULID)
Assessments, this LOAN will constitute a lien upon ULID Assessments in the ULID prior
and superior to any other charges whatsoever.
5. Other Sources of Repayment. The RECIPIENT may repay any portion of the LOAN from
any funds legally available to it.
6. Defeasance of the LOAN. So long as the DEPARTMENT will hold this LOAN, the
RECIPIENT will not be entitled to, and will not affect, an economic Defeasance of the
LOAN. The RECIPIENT will not advance refund the LOAN.
If the RECIPIENT defeases or advance refunds the LOAN, it will be required to use the
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proceeds thereof immediately upon their receipt, together with other available RECIPIENT
funds, to repay both of the following:
(i) the LOAN Amount with interest
(ii) any other obligations of the RECIPIENT to the DEPARTMENT under this LOAN
agreement, unless in its sole discretion the DEPARTMENT finds that repayment
from those additional sources would not be in the public interest.
Failure to repay the LOAN Amount plus interest within the time specified in the
DEPARTMENT's notice to make such repayment will incur Late Charges and will be
treated as a LOAN Default.
7. Refinancingor r Early Repayment of the PROJECT. So long as the DEPARTMENT will
hold this LOAN, the RECIPIENT will give the DEPARTMENT thirty days written notice
if the RECIPIENT intends to refinance or make early repayment of the LOAN.
Method and Conditions on Repayments
1. Semiannual Payments. Notwithstanding any other provision of this LOAN agreement, the
first semiannual payment of principal and interest on this LOAN will be paid no later than
one year after the PROJECT Completion Date or Initiation of Operation Date whichever
comes first.
Equal payments will be due every six months thereafter.
If the due date for any semiannual payment falls on a Saturday, Sunday, or designated
holiday for Washington State agencies, the payment will be due on the next business day
for Washington State agencies.
Payments will be mailed to:
Department of Ecology
Cashiering Unit
P.O. Box 47611
Olympia WA 98504-7611
In lieu of mailing payments, electronic fund transfers can be arranged by working with the
DEPARTMENT's Financial Manager.
No change to the amount of the semiannual principal and interest payments will be made
without a formal amendment to this LOAN agreement. The RECIPIENT will continue to
make semiannual payments based on this LOAN agreement until the amendment is
effective, at which time the RECIPIENT's payments will be made pursuant to the amended
LOAN agreement.
2. Late Charges. If any amount of the Final LOAN Amount or any other amount owed to the
DEPARTMENT pursuant to this LOAN agreement remains unpaid after it becomes due
and payable, the DEPARTMENT may assess a Late Charge. The Late Charge will be one
percent per month on the past due amount starting on the date the debt becomes past due
and until it is paid in full.
3. Repayment Limitations. Repayment of the LOAN is subject to the following additional
limitations, among others: those on Defeasance, refinancing and advance refunding,
termination, and default and recovery of payments.
4. Prepayment of LOAN. So long as the DEPARTMENT will hold this LOAN, the
RECIPIENT may prepay the entire unpaid principal balance of and accrued interest on the
LOAN or any portion of the remaining unpaid principal balance of the LOAN Amount.
Any prepayments on the LOAN will be applied first to any accrued interest due and then to
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the outstanding principal balance of the LOAN Amount. If the RECIPIENT elects to
prepay the entire remaining unpaid balance and accrued interest, the RECIPIENT will first
contact the DEPARTMENT's Revenue/Receivable Manager of the Fiscal Office.
LOCAL LOAN FUND PROJECTS (IF APPLICABLE)
Local Loan Fund. The RECIPIENT will use the funds received from the DEPARTMENT under this
LOAN agreement to establish and administer a local loan fund.
Local Loan Fund Servicing. The RECIPIENT will be responsible for local loan servicing and
collecting and tracking local loan payments, but may contract for such services through a lending
institution. The RECIPIENT will officially approve or deny the local loan request and will establish
the local loan interest rate and the repayment period.
Schedule. A schedule for PROJECT completion, including milestone dates for loan marketing
activities, numbers of loan applications and closures, disbursements, application deadlines, etc., will be
submitted by the RECIPIENT with each quarterly progress report.
MODIFICATIONS TO AGREEMENT
No subsequent amendments to this LOAN agreement will be of any force or effect unless reduced to a
writing and signed by authorized representatives of the RECIPIENT and the DEPARTMENT, and
made part hereof, except:
Insubstantial modifications may be approved in writing by the Department's Project Manager without
a formal amendment. Insubstantial changes include:
• LOAN agreement contact
• Contact for billing/invoice questions
• The DEPARTMENT'S Project Manager or Financial Manager
• Frequency and number of required submittals
• Budget allocations not affecting the total LOAN Amount
• Similar changes requested by the RECIPIENT
No amendment to this LOAN agreement will be effective until accepted or affirmed in writing by the
DEPARTMENT. In no event will any oral agreement or oral commitment be effective to amend this
LOAN agreement.
PAYMENT TO CONSULTANTS:
The RECIPIENT will ensure that loan funds provided under this agreement to reimburse for costs
incurred by individual consultants(excluding overhead) is limited to the maximum daily rate for Level
IV of the Executive Schedule (formerly GS-18), to be adjusted annually. This limit applies to
consultation services of designated individuals with specialized skills who are paid at a daily or hourly
rate. This rate does not include transportation and subsistence costs for travel performed. Contracts
for services awarded using the procurement requirements in 40 CFR Parts 30 or 31, as applicable, are
not affected by this limitation unless the terms of the contract provide the RECIPIENT with
responsibility for the selection, direction, and control of the individuals who will be providing services
under the contract at an hourly or daily rate of compensation. See 40 CFR 30.27(b) or 40 CFR 31.360)
for additional information.
PAYMENT REQUEST SUBMITTALS
Equipment Purchase
Equipment not included in a construction plans and specification approval must be pre -approved by the
DEPARTMENT's project manager.
Requests for Reimbursement
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Instructions for submitting payment requests are found in ADMINISTRATIVE REQUIREMENTS, PART IV
available on the DEPARTMENT's website or in hard copy upon request.
Procedure. Payment requests will be submitted by the RECIPIENT to the Financial
Manager and the Project Manager of the DEPARTMENT no more that once a month unless
allowed by the DEPARTMENT's Financial Manager. The DEPARTMENT's Financial
Manager may require the RECIPIENT to submit regular payment requests to ensure
efficient and timely use of funds.
2. Cost Reimbursable Basis: Payments to the RECIPIENT will be made on a "reimbursable
basis."
3. Documentation: Each request for payment will include back-up documentation of the
eligible expenses being requested for reimbursement and a progress report.
4. Required Forms: Invoice voucher submittals will include (forms available on our website):
• State of Washington Invoice Voucher Form A19-1A
• Form B2 (ECY 060-7)
• Form C2 (ECY 060-9)
• Form D (ECY 060-11)
• Progress Report Form
5. Period of Payment. Payments will only be made for eligible costs of the PROJECT
pursuant to the LOAN agreement and performed after the effective date and prior to the
expiration date of the LOAN agreement, unless those dates are specifically modified in this
LOAN agreement.
6. Ineligible Costs. Payments will be made only for eligible PROJECT costs incurred and will
not exceed the Estimated LOAN Amount. If any audit identifies LOAN funds which were
used to support ineligible costs, such funds may be immediately due and payable to the
DEPARTMENT notwithstanding any provision to the contrary herein.
7. Overhead Costs. No payment for overhead costs in excess of 25 percent of salaries and
benefits of the RECIPIENT will be allowed.
8. Certification. Each payment request will constitute a certification by the RECIPIENT to
the effect that all representations and warranties made in this LOAN agreement remain true
as of the date of the request and that no adverse developments, affecting the financial
condition of the RECIPIENT or its ability to complete the PROJECT or to repay the
principal of or interest on the LOAN, have occurred since the date of this LOAN
agreement. Any changes in the RECIPIENT's financial condition will be disclosed in
writing to the DEPARTMENT by the RECIPIENT in its request for payment.
New Electronic System "Ecology Administration of Grants and Loans (EAGL)"
The DEPARTMENT is currently developing a web -based grant and loan management system. The
DEPARTMENT will be transitioning to this new web -based system in the future. Once the transition
has taken place payment requests and progress reports will be submitted electronically.
POST PROJECT ASSESSMENT SURVEY
The RECIPIENT agrees to participate in a brief survey regarding the key PROJECT results or water
quality PROJECT outcomes and the status of long-term environmental results or goals from the
PROJECT approximately three years after PROJECT completion. A representative from the
DEPARTMENT's Water Quality Program will contact the RECIPIENT to request this data. The
DEPARTMENT may also conduct site interviews and inspections, and may otherwise evaluate the
PROJECT, as part of this assessment.
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PREVAILING WAGE
Prevailing Wage (Davis -Bacon Act):
The RECIPIENT agrees, by signing this LOAN agreement, to comply with the Davis -Bacon Act
prevailing wage requirements. This applies to the construction, alteration, and repair of treatment
works carried out in whole or in part with assistance made available by the State Revolving Fund as
authorized by Section 513, title VI of the Federal Water Pollution Control Act (33 U.S.C. 1372).
Laborers and mechanics employed by contractors and subcontractors will be paid wages not less often
than once a week and at rates not less than those prevailing on projects of a character similar in the
locality as determined by the Secretary of Labor.
The RECIPIENT will obtain the wage determination for the area in which the PROJECT is located
prior to issuing requests for bids, proposals, quotes or other methods for soliciting contracts
(solicitation). These wage determinations will be incorporated into solicitations and any subsequent
contracts. The RECIPIENT will ensure that the required EPA contract language regarding Davis -
Bacon Wages is in all contracts and sub contracts in excess of $2,000. The RECIPIENT will maintain
records sufficient to document compliance with the Davis -Bacon Act, and make such records available
for review upon request.
The RECIPIENT also agrees, by signing this LOAN agreement, to comply with State Prevailing
Wages on Public Works, Chapter 39.12 RCW, as applicable. Compliance may include the
determination whether the PROJECT involves "public work" and inclusion of the applicable prevailing
wage rates in the bid specifications and contracts. The RECIPIENT agrees to maintain records
sufficient to evidence compliance with Chapter 39.12 RCW, and make such records available for
review upon request.
PROCUREMENT
The RECIPIENT is responsible for procuring professional, personal, and other services using sound
business judgment and good administrative procedures. This includes issuance of invitation of bids,
requests for proposals, selection of contractors, award of subagreements, and other related procurement
matters. The RECIPIENT will follow State procurement laws.
PROGRESS REPORTS
The RECIPIENT will submit a progress report to the DEPARTMENT Financial Manager and Project
Manager with each payment request or at least quarterly or such other schedule as set forth herein.
Quarterly reports will cover the periods:
January 1 through March 31
April 1 through June 30
July 1 through September 30
October 1 through December 31
Quarterly reports are due 15 days following the end of the quarter being reported. Payment requests
will not be processed without a progress report. A progress report must be submitted at least quarterly
even if no progress has occurred.
A Progress Report Form is available on the DEPARTMENT's website. At a minimum, all progress
reports must contain the items outlined in the DEPARTMENT's Progress Report Form. The
DEPARTMENT may request additional information as necessary.
The RECIPIENT will also report in writing to the DEPARTMENT any problems, delays, or adverse
conditions which will materially affect its ability to meet PROJECT objectives or time schedules. This
disclosure will be accompanied by a statement of the action taken or proposed and any assistance
needed from the DEPARTMENT to resolve the situation.
New Electronic System "Ecology Administration of Grants and Loans (EAGL)"
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The DEPARTMENT is currently developing a web -based grant and loan management system. The
DEPARTMENT will be transitioning to this new web -based system in the future. Once the transition
has taken place payment requests and progress reports will be submitted electronically.
REPRESENTATIONS AND WARRANTIES
The RECIPIENT represents and warrants to the DEPARTMENT as follows:
A. Existence; Authority.
It is a duly formed and legally existing municipal corporation or political subdivision of the state of
Washington or a federally recognized Indian tribe. It has full corporate power and authority to
execute, deliver, and perform all of its obligations under this LOAN agreement and to undertake the
PROJECT identified herein.
B. Application; Material Information.
All information and materials submitted by the RECIPIENT to the DEPARTMENT in connection with
its LOAN application were, when made, and are, as of the date the RECIPIENT executes this LOAN
agreement, true and correct. There is no material adverse information relating to the RECIPIENT, the
PROJECT, the LOAN, or this LOAN agreement known to the RECIPIENT which has not been
disclosed in writing to the DEPARTMENT.
C. Litigation; Authority.
No litigation is now pending or, to the RECIPIENT'S knowledge, threatened, seeking to restrain, or
enjoin:
(i) the execution of this LOAN agreement; or
(ii) the fixing or collection of the revenues, rates, and charges or the formation of the ULID and
the levy and collection of ULID Assessments therein pledged to pay the principal of and
interest on the LOAN (for revenue secured lien obligations); or
(iii) the levy and collection of the taxes pledged to pay the principal of and interest on the
LOAN (for general obligation -secured loans and general obligation payable from special -
assessment -secured loans); or
(iii) in any manner questioning the proceedings and authority under which the LOAN
agreement, the LOAN, or the PROJECT are authorized. Neither the corporate existence or
boundaries of the RECIPIENT nor the title of its present officers to their respective offices
is being contested. No authority or proceeding for the execution of this LOAN agreement
has been repealed, revoked, or rescinded.
D. Not an Excess Indebtedness
For LOANS secured with a general obligation pledge or a general obligation pledge on special
assessments: The RECIPIENT agrees that this LOAN agreement and the LOAN to be made do not
create an indebtedness of the RECIPIENT in excess of any constitutional or statutory limitations.
E. Due Regard
For LOANS secured with a Revenue Obligation: The RECIPIENT has exercised due regard for
Maintenance and Operation Expense and the debt service requirements of the Senior Lien Obligations
and any other outstanding obligations pledging the Gross Revenue of the Utility, and it has not
obligated itself to set aside and pay into the LOAN Fund a greater amount of the Gross Revenue of the
Utility than, in its judgment, will be available over and above such Maintenance and Operation
Expense and those debt service requirements.
SEWER -USER ORDINANCES AND USER -CHARGE SYSTEM (IF APPLICABLE)
Sewer -Use Ordinance or Resolution
If not already in existence, the RECIPIENT will adopt and will enforce a sewer -use ordinance or
resolution. The sewer use ordinance must include provisions to: 1) prohibit the introduction of toxic
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or hazardous wastes into the RECIPIENT's sewer system; 2) prohibit inflow of stormwater; 3) require
that new sewers and connections be properly designed and constructed; and 4) require all existing and
future residents to connect to the sewer system. Such ordinance or resolution will be submitted to the
DEPARTMENT upon request by the DEPARTMENT.
User -Charge System
The RECIPIENT certifies that it has the legal authority to establish and implement a user -charge
system and will adopt a system of user -charges to assure that each user of the utility will pay its
proportionate share of the cost of operation and maintenance, including replacement during the design
life of the PROJECT.
In addition, the RECIPIENT will regularly evaluate the user -charge system, at least annually, to ensure
the system provides adequate revenues necessary to operate and maintain the utility, to establish a
reserve to pay for replacement, to establish the required LOAN Reserve Account, and to repay the
LOAN.
SMALL COMMERCIAL ON -SITE SEWAGE SYSTEM REPAIR AND REPLACEMENT (IF
APPLICABLE)
On -site sewage system repair or replacement funding may be provided to eligible small commercial
enterprises. The definition of "small commercial" requires that the average daily flows from any one
single business cannot exceed 3,500 gallons per day. These enterprises may include public lodging
(including motels, hotels, and bed and breakfast establishments), rentals (apartments, duplexes, or
houses), small restaurants, stores, or taverns.
The DEPARTMENT may adjust interest rates to below 2.3 percent based on evaluation of the
RECIPIENT's total portfolio of local on -site sewage system loans issued to homeowners and small
commercial enterprises.
The following is the Revolving Fund interest rate schedule for loans targeted to homeowners at
three levels of county median household income:
Revolving fund Adjustable Interest Rate Schedule
County Median Household
Income*
5-Year Term
20-Year Term
Above 80%
1.14%
2.3 %
50 — 80%
0.6%
1.14%
Below 50%
0%
0.6%
The following is the Revolving Fund interest rate schedule for loans targeted to small
commercial enterprises at three levels of annual gross revenue:
Revolving Fund Adjustable Interest Rate Schedule
Small Commercial Enterprise
Annual Gross Revenue
5-Year Term
20-Year Term
Above $100,000
1.14%
2.3 %
$50,000 - $100,000
0.6%
1.14%
Below $50,000
0%
0.6%
In order for a small commercial enterprise to be considered for extreme hardship, the business
must provide documentation to substantiate that annual gross revenue is less than $100,000.
The RECIPIENT agrees to submit a final compilation of the local loans provided to
homeowners and small commercial enterprises throughout the duration of the PROJECT. The
list will include information provided by the RECIPIENT regarding the number and final dollar
amounts of loans funded in the following respective homeowner income and small commercial
enterprise revenue levels:
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• County Median Household Income
■ Above 80 %
■ 50to80%
■ Below 50 %
• Small Commercial Enterprise Annual Gross Revenue
■ Above $100,000
■ $50,000 to $100,000
■ Below $50,000
TERMINATION AND DEFAULT; REMEDIES
A. Termination and Default Events
For Insufficient DEPARTMENT or RECIPIENT Funds. This LOAN agreement may be
terminated by the DEPARTMENT for insufficient DEPARTMENT or RECIPIENT funds.
2. For Failure to Commence Work. This LOAN agreement may be terminated by the
DEPARTMENT for failure of the RECIPIENT to commence PROJECT work.
3. Past Due Payments. The RECIPIENT will be in default of its obligations under this LOAN
agreement when any LOAN repayment becomes 60 days past due.
4. Other Cause. The obligation of the DEPARTMENT to the RECIPIENT is contingent upon
satisfactory performance in full by the RECIPIENT of all of its obligations under this
LOAN agreement. The RECIPIENT will be in default of its obligations under this LOAN
agreement if, in the opinion of the DEPARTMENT, the RECIPIENT has unjustifiably
failed to perform any obligation required of it by this LOAN agreement.
B. Procedures for Termination
If this LOAN agreement is terminated prior to PROJECT completion, the DEPARTMENT will
provide to the RECIPIENT a written notice of termination at least five working days prior to the
effective date of termination (the "Termination Date"). The written notice of termination by the
DEPARTMENT will specify the Termination Date and, when applicable, the date by which the
RECIPIENT must repay any outstanding balance of the LOAN and all accrued interest (the
"Termination Payment Date").
C. Termination and Default Remedies
1. No Further Payments. On and after the Termination Date, or in the event of a default event,
the DEPARTMENT may, in its sole discretion, withdraw the LOAN and make no further
payments under this LOAN agreement.
2. Repayment Demand. In response to a DEPARTMENT initiated termination event, or in
response to a LOAN default event, the DEPARTMENT may in its sole discretion demand
that the RECIPIENT repay the outstanding balance of the LOAN Amount and all accrued
interest.
3. Interest after Repayment Demand. From the time that the DEPARTMENT demands
repayment of funds, amounts owed by the RECIPIENT to the DEPARTMENT will accrue
additional interest at the rate of one percent per month, or fraction thereof.
4. Accelerate Repayments. In the event of a default, the DEPARTMENT may in its sole
discretion declare the principal of and interest on the LOAN immediately due and payable,
subject to the prior lien and charge of any outstanding Senior Lien Obligations upon the Net
Revenue. Repayments not made immediately upon such acceleration will incur Late
Charges.
5. Late Charges. All amounts due to the DEPARTMENT and not paid by the RECIPIENT by
the Termination Payment Date or after acceleration following a default event, as applicable,
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will incur Late Charges.
6. Intercept State Funds. In the event of a default event and in accordance with RCW
90.50A.060, "Defaults," any state funds otherwise due to the RECIPIENT may, in the
DEPARTMENT's sole discretion, be withheld and applied to the repayment of the LOAN.
7. Property to DEPARTMENT. In the event of a default event and at the option of the
DEPARTMENT, any property (equipment and land) acquired under this LOAN agreement
may, in the DEPARTMENT's sole discretion, become the DEPARTMENT's property. In
that circumstance, the RECIPIENT's liability to repay money will be reduced by an amount
reflecting the fair value of such property.
Documents and Materials. If this LOAN agreement is terminated, all finished or unfinished
documents, data studies, surveys, drawings, maps, models, photographs, and reports or
other materials prepared by the RECIPIENT will, at the option of the DEPARTMENT,
become DEPARTMENT property. The RECIPIENT will be entitled to receive just and
equitable compensation for any satisfactory work completed on such documents and other
materials.
9. Collection and Enforcement Actions. In the event of a default event, the state of
Washington reserves the right to take any actions it deems necessary to collect the amounts
due, or to become due, or to enforce the performance and observance of any obligation by
the RECIPIENT, under this LOAN agreement.
10. Fees and Expenses. In any action to enforce the provisions of this LOAN agreement,
reasonable fees and expenses of attorneys and other reasonable expenses (including, without
limitation, the reasonably allocated costs of legal staff) will be awarded to the prevailing party
as that term is defined in RCW 4.84.330, "Actions on contract or lease ...—Waiver
prohibited."
11. Damages. Notwithstanding the DEPARTMENT's exercise of any or all of the termination
or default remedies provided in this LOAN agreement, the RECIPIENT will not be relieved
of any liability to the DEPARTMENT for damages sustained by the DEPARTMENT
and/or the state of Washington because of any breach of this LOAN agreement by the
RECIPIENT. The DEPARTMENT may withhold payments for the purpose of setoff until
such time as the exact amount of damages due the DEPARTMENT from the RECIPIENT
is determined.
WATER QUALITY MONITORING
Quality Assurance Project Plan QAPPJ. Prior to initiating water quality monitoring activities, the
RECIPIENT must prepare a Quality Assurance Project Plan (QAPP). The QAPP must follow
Ecology's Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies
(Guidelines), July 2004 (Ecology Publication No. 04-03-030). The applicant may also reference the
Technical Guidance for Assessing the Quality of Aquatic Environments, revised February 1994
(Ecology Publication No. 91-78) or more current revision, in developing the QAPR
The RECIPIENT must submit the QAPP to the DEPARTMENT's Project Manager for review,
comment, and must be approved before starting the environmental monitoring activities.
The RECIPIENT must use an environmental laboratory accredited by Ecology to analyze water
samples for all parameters to be analyzed that require bench testing. Information on currently
accredited laboratories and the accreditation process is provided on the Department of Ecology's
Environmental Assessment Program's website.
The RECIPIENT should manage all monitoring data collected or acquired under this agreement in
order to be available to secondary users and meet the "ten-year rule." The ten-year rule means that
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data documentation is sufficient to allow an individual not directly familiar with the specific
monitoring effort to understand the purpose of the data set, methods used, results obtained, and quality
assurance measures taken ten years after data are collected.
Monitoring Data Submittal/Environmental Information Management System. Funding RECIPIENTS
that collect water quality monitoring data must submit all data to the DEPARTMENT through the
Environmental Information Management System (EIM). Data must be submitted by following
instructions on the EIM website.
The data submittal portion of the EIM website provides information and help on formats and
requirements for submitting tabular data. Specific questions about data submittal may be directed to
the EIM Data Coordinator.
If GIS data is collected, DEPARTMENT data standards are encouraged. Common standards must be
used for infrastructure details, such as geographic names, Geographic Information System (GIS)
coverage, list of methods, and reference tables.
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ATTACHMENT 5: AGREEMENT DEFINITIONS
Unless otherwise provided, the following terms will have the respective meanings for all purposes of
this LOAN agreement:
"Administrative Requirements" means the effective edition of DEPARTMENT's ADMINISTRATIVE
REQUIREMENTS FOR ECOLOGY GRANTS AND LOANS at the signing of this LOAN.
"Annual Debt Service" for any calendar year means for any applicable bonds or loans including the
LOAN, all interest plus all principal due on such bonds or loans in such year.
"Average Annual Debt Service" means, at the time of calculation, the sum of the Annual Debt
Service for the remaining years of the LOAN to the last scheduled maturity of the LOAN divided by
the number of those years.
"Contract Documents" means the contract between the RECIPIENT and the construction contractor
for construction of the PROJECT.
"Cost Effective Analysis" means a comparison of the relative cost -efficiencies of two or more
potential ways of solving a water quality problem as described in WAC 173-98-730.
"Defease" or "Defeasance" means the setting aside in escrow or other special fund or account of
sufficient investments and money dedicated to pay all principal of and interest on all or a portion of an
obligation as it comes due.
"DEPARTMENT" means the state of Washington, Department of Ecology, or any successor agency
or department.
"Estimated LOAN Amount" means the initial amount of funds loaned to the RECIPIENT.
"Final LOAN Amount" means all principal of and interest on the LOAN from the PROJECT Start
Date through the PROJECT Completion Date.
"General Obligation Debt" means an obligation of the RECIPIENT secured by annual ad valorem
taxes levied by the RECIPIENT and by the full faith, credit, and resources of the RECIPIENT.
"General Obligation Payable from Special Assessments Debt" means an obligation of the
RECIPIENT secured by a valid general obligation of the Recipient payable from special assessments
to be imposed within the constitutional and statutory tax limitations provided by law without a vote of
the electors of the RECIPIENT on all of the taxable property within the boundaries of the
RECIPIENT.
"Gross Revenue" means all of the earnings and revenues received by the RECIPIENT from the
maintenance and operation of the Utility and all earnings from the investment of money on deposit in
the LOAN Fund, except (i) Utility Local Improvement Districts (ULID) Assessments, (ii) government
grants, (iii) RECIPIENT taxes, (iv) principal proceeds of bonds and other obligations, or (v) earnings
or proceeds (A) from any investments in a trust, Defeasance, or escrow fund created to Defease or
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refund Utility obligations or (B) in an obligation redemption fund or account other than the LOAN
Fund until commingled with other earnings and revenues of the Utility or (C) held in a special account
for the purpose of paying a rebate to the United States Government under the Internal Revenue Code.
"Guidelines" means the DEPARTMENT'S Funding Guidelines that that correlate to the State Fiscal
Year in which the PROJECT is funded.
"Initiation of Operation Date" is the actual date the Water Pollution Control Facility financed with
proceeds of the LOAN begins to operate for its intended purpose.
"LOAN" means the Washington State Water Pollution Control Revolving Fund Loan or Centennial
Clean Water Fund (Centennial) Loan made pursuant to this LOAN agreement.
"LOAN Amount" means either an Estimated LOAN Amount or a Final LOAN Amount, as
applicable.
"LOAN Fund" means the special fund of that name created by ordinance or resolution of the
RECIPIENT for the repayment of the principal of and interest on the LOAN.
"Maintenance and Operation Expense" means all reasonable expenses incurred by the RECIPIENT
in causing the Utility to be operated and maintained in good repair, working order, and condition
including payments to other parties, but will not include any depreciation or RECIPIENT levied taxes
or payments to the RECIPIENT in lieu of taxes.
"Net Revenue" means the Gross Revenue less the Maintenance and Operation Expense.
"Principal and Interest Account" means, for a LOAN that constitutes Revenue -Secured Debt, the
account of that name created in the LOAN Fund to be first used to repay the principal of and interest
on the LOAN.
"PROJECT" means the PROJECT described in this LOAN agreement.
"PROJECT Completion Date" is the date specified in the LOAN agreement as that on which the
Scope of Work will be fully completed.
"PROJECT Schedule" is that schedule for the PROJECT specified in the LOAN agreement.
"Reserve Account" means, for a LOAN that constitutes Revenue -Secured Debt, the account of that
name created in the LOAN Fund to secure the payment of the principal of and interest on the LOAN.
"Revenue -Secured Debt" means an obligation of the RECIPIENT secured by a pledge of the revenue
of a utility and one not a general obligation of the RECIPIENT.
"Scope of Work" means the tasks and activities constituting the PROJECT.
"Senior Lien Obligations" means all revenue bonds and other obligations of the RECIPIENT
outstanding on the date of execution of this LOAN agreement (or subsequently issued on a parity
therewith, including refunding obligations) or issued after the date of execution of this LOAN
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agreement having a claim or lien on the Gross Revenue of the Utility prior and superior to the claim or
lien of the LOAN, subject only to Maintenance and Operation Expense.
"State Water Pollution Control Revolving Fund (Revolving Fund)" means the water pollution
control revolving fund established by RCW 90.50A.020.
"Termination Date" means the effective date of the DEPARTMENT's termination of the LOAN
agreement.
"Termination Payment Date" means the date on which the RECIPIENT is required to repay to the
DEPARTMENT any outstanding balance of the LOAN and all accrued interest.
"Total Eligible PROJECT Cost" means the sum of all costs associated with a water quality project
that have been determined to be eligible for DEPARTMENT grant or loan funding.
"Total PROJECT Cost" means the sum of all costs associated with a water quality project, including
costs that are not eligible for DEPARTMENT grant or loan funding.
"ULID" means any utility local improvement district of the RECIPIENT created for the acquisition or
construction of additions to and extensions and betterments of the Utility.
"ULID Assessments" means all assessments levied and collected in any ULID. Such assessments are
pledged to be paid into the LOAN Fund (less any prepaid assessments permitted by law to be paid into
a construction fund or account). ULID Assessments will include principal installments and any
interest or penalties which may be due.
"Utility" means the sewer system, stormwater system, or the combined water and sewer system of the
RECIPIENT, the Net Revenue of which is pledged to pay and secure the LOAN.
(Revised September 2007)
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ATTACHMENT 6: LOAN GENERAL TERMS AND CONDITIONS
PERTAINING TO GRANT AND LOAN AGREEMENTS OF
THE DEPARTMENT OF ECOLOGY
A. RECIPIENT PERFORMANCE
All activities for which grant/loan funds are to be used shall be accomplished by the RECIPIENT and
RECIPIENT's employees. The RECIPIENT shall only use contractor/consultant assistance if that has
been included in the agreement's final scope of work and budget.
B. SUBGRANTEE/CONTRACTOR COMPLIANCE
The RECIPIENT must ensure that all subgrantees and contractors comply with the terms and
conditions of this agreement.
C. THIRD PARTY BENEFICIARY
The RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this
agreement, the state of Washington is named as an express third -party beneficiary of such subcontracts
with full rights as such.
D. CONTRACTING FOR SERVICES (BIDDING)
Contracts for construction, purchase of equipment and professional architectural and engineering
services shall be awarded through a competitive process, if required by State law. RECIPIENT shall
retain copies of all bids received and contracts awarded, for inspection and use by the
DEPARTMENT.
E. ASSIGNMENTS
No right or claim of the RECIPIENT arising under this agreement shall be transferred or assigned by
the RECIPIENT.
F. COMPLIANCE WITH ALL LAWS
1. The RECIPIENT shall comply fully with all applicable Federal, State and local laws, orders,
regulations and permits.
Prior to commencement of any construction, the RECIPIENT shall secure the necessary approvals
and permits required by authorities having jurisdiction over the project, provide assurance to the
DEPARTMENT that all approvals and permits have been secured, and make copies available to the
DEPARTMENT upon request.
2. Discrimination. The DEPARTMENT and the RECIPIENT agree to be bound by all Federal and
State laws, regulations, and policies against discrimination. The RECIPIENT further agrees to
affirmatively support the program of the Office of Minority and Women's Business Enterprises to
the maximum extent possible. If the agreement is federally -funded, the RECIPIENT shall report to
the DEPARTMENT the percent of grant/loan funds available to women or minority owned
businesses.
3. Wages And Job Safety. The RECIPIENT agrees to comply with all applicable laws, regulations,
and policies of the United States and the State of Washington which affect wages and job safety.
4. Industrial Insurance. The RECIPIENT certifies full compliance with all applicable state industrial
insurance requirements. If the RECIPIENT fails to comply with such laws, the DEPARTMENT
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shall have the right to immediately terminate this agreement for cause as provided in Section K.1,
herein.
G. KICKBACKS
The RECIPIENT is prohibited from inducing by any means any person employed or otherwise
involved in this project to give up any part of the compensation to which he/she is otherwise entitled
or, receive any fee, commission or gift in return for award of a subcontract hereunder.
H. AUDITS AND INSPECTIONS
The RECIPIENT shall maintain complete program and financial records relating to this agreement.
Such records shall clearly indicate total receipts and expenditures by fund source and task or object.
All grant/loan records shall be kept in a manner which provides an audit trail for all expenditures.
All records shall be kept in a common file to facilitate audits and inspections.
Engineering documentation and field inspection reports of all construction work accomplished
under this agreement shall be maintained by the RECIPIENT.
2. All grant/loan records shall be open for audit or inspection by the DEPARTMENT or by any duly
authorized audit representative of the State of Washington for a period of at least three years after
the final grant payment/loan repayment or any dispute resolution hereunder. If any such audits
identify discrepancies in the financial records, the RECIPIENT shall provide clarification and/or
make adjustments accordingly.
3. All work performed under this agreement and any equipment purchased, shall be made available to
the DEPARTMENT and to any authorized state, federal or local representative for inspection at
any time during the course of this agreement and for at least three years following grant/loan
termination or dispute resolution hereunder.
4. RECIPIENT shall meet the provisions in OMB Circular A-133 (Audits of States, Local
Governments & Non Profit Organizations), including the compliance Supplement to OMB Circular
A-133, if the RECIPIENT expends $500,000 or more in a year in Federal funds. The $500,000
threshold for each year is a cumulative total of all federal funding from all sources. The
RECIPIENT must forward a copy of the audit along with the RECIPIENT'S response and the final
corrective action plan to the DEPARTMENT within ninety (90) days of the date of the audit report.
I. PERFORMANCE REPORTING
The RECIPIENT shall submit progress reports to the DEPARTMENT with each payment request or
such other schedule as set forth in the Special Conditions. The RECIPIENT shall also report in writing
to the DEPARTMENT any problems, delays or adverse conditions which will materially affect their
ability to meet project objectives or time schedules. This disclosure shall be accompanied by a
statement of the action taken or proposed and any assistance needed from the DEPARTMENT to
resolve the situation. Payments may be withheld if required progress reports are not submitted.
Quarterly reports shall cover the periods January 1 through March 31, April 1 through June 30, July 1
through September 30, and October 1 through December 31. Reports shall be due within thirty (30)
days following the end of the quarter being reported.
J. COMPENSATION
Method of compensation. Payment shall normally be made on a reimbursable basis as specified in
the grant agreement and no more often than once per month. Each request for payment will be
submitted by the RECIPIENT on State voucher request forms provided by the DEPARTMENT
along with documentation of the expenses. Payments shall be made for each task/phase of the
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project, or portion thereof, as set out in the Scope of Work when completed by the RECIPIENT and
approved as satisfactory by the Project Officer.
The payment request form and supportive documents must itemize all allowable costs by major
elements as described in the Scope of Work. Instructions for submitting the payment requests are
found in "Administrative Requirements for RECIPIENTS of Ecology Grants and Loans", part IV,
published by the DEPARTMENT. A copy of this document shall be furnished to the RECIPIENT.
When payment requests are approved by the DEPARTMENT, payments will be made to the
mutually agreed upon designee. Payment requests shall be submitted to the DEPARTMENT and
directed to the Project Officer assigned to administer this agreement.
2. Period of Compensation. Payments shall only be made for actions of the RECIPIENT pursuant to
the grant/loan agreement and performed after the effective date and prior to the expiration date of
this agreement, unless those dates are specifically modified in writing as provided herein.
3. Final Request(s) for Payment. The RECIPIENT should submit final requests for compensation
within forty-five (45) days after the expiration date of this agreement and within fifteen (15) days
after the end of a fiscal biennium. Failure to comply may result in delayed reimbursement.
4. Performance Guarantee. The DEPARTMENT may withhold an amount not to exceed ten percent
(10%) of each reimbursement payment as security for the RECIPIENT' performance. Monies
withheld by the DEPARTMENT may be paid to the RECIPIENT when the project(s) described
herein, or a portion thereof, have been completed if, in the DEPARTMENT's sole discretion, such
payment is reasonable and approved according to this agreement and, as appropriate, upon
completion of an audit as specified under section J.5. herein.
5. Unauthorized Expenditures. All payments to the RECIPIENT may be subject to final audit by the
DEPARTMENT and any unauthorized expenditure(s) charged to this grant/loan shall be refunded
to the DEPARTMENT by the RECIPIENT.
6. Mileage and Per Diem. If mileage and per diem are paid to the employees of the RECIPIENT or
other public entities, it shall not exceed the amount allowed under state law for state employees.
7. Overhead Costs. No reimbursement for overhead costs shall be allowed unless provided for in the
Scope of Work hereunder.
K. TERMINATION
1. For Cause. The obligation of the DEPARTMENT to the RECIPIENT is contingent upon
satisfactory performance by the RECIPIENT of all of its obligations under this agreement. In the
event the RECIPIENT unjustifiably fails, in the opinion of the DEPARTMENT, to perform any
obligation required of it by this agreement, the DEPARTMENT may refuse to pay any further
funds there under and/or terminate this agreement by giving written notice of termination.
A written notice of termination shall be given at least five working days prior to the effective date
of termination. In that event, all finished or unfinished documents, data studies, surveys, drawings,
maps, models, photographs, and reports or other materials prepared by the RECIPIENT under this
agreement, at the option of the DEPARTMENT, shall become Department property and the
RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work
completed on such documents and other materials.
Despite the above, the RECIPIENT shall not be relieved of any liability to the DEPARTMENT for
damages sustained by the DEPARTMENT and/or the State of Washington because of any breach
of agreement by the RECIPIENT. The DEPARTMENT may withhold payments for the purpose of
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setoff until such time as the exact amount of damages due the DEPARTMENT from the
RECIPIENT is determined.
2. Insufficient Funds. The obligation of the DEPARTMENT to make payments is contingent on the
availability of state and federal funds through legislative appropriation and state allotment. When
this agreement crosses over state fiscal years the obligation of the DEPARTMENT is contingent
upon the appropriation of funds during the next fiscal year. The failure to appropriate or allot such
funds shall be good cause to terminate this agreement as provided in paragraph K.1 above.
When this agreement crosses the RECIPIENT's fiscal year, the obligation of the RECIPIENT to
continue or complete the project described herein shall be contingent upon appropriation of funds
by the RECIPIENT's governing body; provided, however, that nothing contained herein shall
preclude the DEPARTMENT from demanding repayment of ALL funds paid to the RECIPIENT in
accordance with Section O herein.
3. Failure to Commence Work. In the event the RECIPIENT fails to commence work on the project
funded herein within four months after the effective date of this agreement, or by any date agreed
upon in writing for commencement of work, the DEPARTMENT reserves the right to terminate
this agreement.
L. WAIVER
Waiver of any RECIPIENT default is not a waiver of any subsequent default. Waiver of a breach of
any provision of this agreement is not a waiver of any subsequent breach and will not be construed as a
modification of the terms of this agreement unless stated as such in writing by the authorized
representative of the DEPARTMENT.
M. PROPERTY RIGHTS
Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any
patentable property, the RECIPIENT may copyright or patent the same but the DEPARTMENT
retains a royalty -free, nonexclusive and irrevocable license to reproduce, publish, recover or
otherwise use the material(s) or property and to authorize others to use the same for federal, state or
local government purposes. Where federal funding is involved, the federal government may have a
proprietary interest in patent rights to any inventions that are developed by the RECIPIENT as
provided in 35 U.S.C. 200-212.
2. Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish
information of the DEPARTMENT; present papers, lectures, or seminars involving information
supplied by the DEPARTMENT; use logos, reports, maps or other data, in printed reports, signs,
brochures, pamphlets, etc., appropriate credit shall be given to the DEPARTMENT.
3. Tangible Property Rights. The DEPARTMENT's current edition of "Administrative Requirements
for Recipients of Ecology Grants and Loans", Part V, shall control the use and disposition of all
real and personal property purchased wholly or in part with funds furnished by the DEPARTMENT
in the absence of state, federal statute(s), regulation(s), or policy(s) to the contrary or upon specific
instructions with respect thereto in the Scope of Work.
4. Personal Property Furnished by the DEPARTMENT. When the DEPARTMENT provides personal
property directly to the RECIPIENT for use in performance of the project, it shall be returned to the
DEPARTMENT prior to final payment by the DEPARTMENT. If said property is lost, stolen or
damaged while in the RECIPIENT's possession, the DEPARTMENT shall be reimbursed in cash or
by setoff by the RECIPIENT for the fair market value of such property.
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5. Acquisition Projects. The following provisions shall apply if the project covered by this agreement
includes funds for the acquisition of land or facilities:
a. Prior to disbursement of funds provided for in this agreement, the RECIPIENT shall
establish that the cost of land/or facilities is fair and reasonable.
b. The RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for
each parcel prior to disbursement of funds provided by this agreement. Such evidence
may include title insurance policies, Torrens certificates, or abstracts, and attorney's
opinions establishing that the land is free from any impediment, lien, or claim which
would impair the uses contemplated by this agreement.
6. Conversions. Regardless of the contract termination date shown on the cover sheet, the
RECIPIENT shall not at any time convert any equipment, property or facility acquired or
developed pursuant to this agreement to uses other than those for which assistance was originally
approved without prior written approval of the DEPARTMENT. Such approval may be conditioned
upon payment to the DEPARTMENT of that portion of the proceeds of the sale, lease or other
conversion or encumbrance which monies granted pursuant to this agreement bear to the total
acquisition, purchase or construction costs of such property.
N. SUSTAINABLE PRODUCTS
In order to sustain Washington's natural resources and ecosystems, the RECIPIENT is encouraged to
implement sustainable practices where and when possible. These practices include use of clean energy,
and purchase and use of sustainably produced products (e.g., recycled paper). For more information,
see http://www.ecy.wa.gov/sustainability/.
O. RECOVERY OF PAYMENTS TO RECIPIENT
The right of the RECIPIENT to retain monies paid to it as reimbursement payments is contingent upon
satisfactory performance of this agreement including the satisfactory completion of the project
described in the Scope of Work. In the event the RECIPIENT fails, for any reason, to perform
obligations required of it by this agreement, the RECIPIENT may, at the DEPARTMENT's sole
discretion, be required to repay to the DEPARTMENT all grant/loan funds disbursed to the
RECIPIENT for those parts of the project that are rendered worthless in the opinion of the
DEPARTMENT by such failure to perform.
Interest shall accrue at the rate of twelve percent (12%) per year from the time the DEPARTMENT
demands repayment of funds. If payments have been discontinued by the DEPARTMENT due to
insufficient funds as in Section K.2 above, the RECIPIENT shall not be obligated to repay monies
which had been paid to the RECIPIENT prior to such termination. Any property acquired under this
agreement, at the option of the DEPARTMENT, may become the DEPARTMENT'S property and the
RECIPIENT'S liability to repay monies shall be reduced by an amount reflecting the fair value of such
property.
P. PROJECT APPROVAL
The extent and character of all work and services to be performed under this agreement by the
RECIPIENT shall be subject to the review and approval of the DEPARTMENT through the Project
Officer or other designated official to whom the RECIPIENT shall report and be responsible. In the
event there is a dispute with regard to the extent and character of the work to be done, the
determination of the Project Officer or other designated official as to the extent and character of the
work to be done shall govern. The RECIPIENT shall have the right to appeal decisions as provided for
below.
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Q. DISPUTES
Except as otherwise provided in this agreement, any dispute concerning a question of fact arising under
this agreement which is not disposed of in writing shall be decided by the Project Officer or other
designated official who shall provide a written statement of decision to the RECIPIENT. The decision
of the Project Officer or other designated official shall be final and conclusive unless, within thirty
days from the date of receipt of such statement, the RECIPIENT mails or otherwise furnishes to the
Director of the DEPARTMENT a written appeal.
In connection with appeal of any proceeding under this clause, the RECIPIENT shall have the
opportunity to be heard and to offer evidence in support of this appeal. The decision of the Director or
duly authorized representative for the determination of such appeals shall be final and conclusive.
Appeals from the Director's determination shall be brought in the Superior Court of Thurston County.
Review of the decision of the Director will not be sought before either the Pollution Control Hearings
Board or the Shoreline Hearings Board. Pending final decision of dispute hereunder, the RECIPIENT
shall proceed diligently with the performance of this agreement and in accordance with the decision
rendered.
R. CONFLICT OF INTEREST
No officer, member, agent, or employee of either party to this agreement who exercises any function or
responsibility in the review, approval, or carrying out of this agreement, shall participate in any
decision which affects his/her personal interest or the interest of any corporation, partnership or
association in which he/she is, directly or indirectly interested; nor shall he/she have any personal or
pecuniary interest, direct or indirect, in this agreement or the proceeds thereof.
S. INDEMNIFICATION
I . The DEPARTMENT shall in no way be held responsible for payment of salaries, consultant's fees,
and other costs related to the project described herein, except as provided in the Scope of Work.
2. To the extent that the Constitution and laws of the State of Washington permit, each party shall
indemnify and hold the other harmless from and against any liability for any or all injuries to
persons or property arising from the negligent act or omission of that party or that party's agents or
employees arising out of this agreement.
T. GOVERNING LAW
This agreement shall be governed by the laws of the State of Washington.
U. SEVERABILITY
If any provision of this agreement or any provision of any document incorporated by reference shall be
held invalid, such invalidity shall not affect the other provisions of this agreement which can be given
effect without the invalid provision, and to this end the provisions of this agreement are declared to be
severable.
V. PRECEDENCE
In the event of inconsistency in this agreement, unless otherwise provided herein, the inconsistency
shall be resolved by giving precedence in the following order: (a) applicable Federal and State statutes
and regulations; (b) Scope of Work; (c) Special Terms and Conditions; (d) Any terms incorporated
herein by reference including the "Administrative Requirements for Recipients of Ecology Grants and
Loans"; and (e) the General Terms and Conditions.
W. SUSPENSION
The obligation of the DEPARTMENT to make payments is contingent on the availability of funds. In
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the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date and prior to completion or expiration date of this agreement, the
DEPARTMENT may elect to renegotiate the agreement subject to new funding limitations and
conditions or terminate the agreement, in whole or part. The DEPARTMENT may also elect to
suspend performance of the agreement until such time as the DEPARTMENT determines that the
funding insufficiency is resolved in lieu of terminating the agreement. The DEPARTMENT will
provide written notice to RECIPIENT if funding is not available.
SS-010 Rev. 04/04
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ATTACHMENT 7: THE FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY
ACT (FFATA) & EPA DATA REPORTING SHEET (DATA REPORTING SHEET)
Instructions
The RECIPIENT is required to complete and submit the Data Reporting Sheet to the
DEPARTMENT as ATTACHMENT 7 of this LOAN agreement. The information provided in the
Data Reporting Sheet 1) fulfills the FFATA reporting requirements (see FFATA Reporting
Requirements, ATTACHMENT 4); and 2) gathers additional information required to be reported to
the Environmental Protection Agency (EPA)
The RECIPIENT will:
1. Access the Data Reporting Sheet Form on the DEPARTMENT's Water Quality Program
financial management website.
2. Fill out the form completely, including compensation information (if all FFATA criteria are
met).
3. Print a copy of the completed form.
4. Get the appropriate signature on the form and submit as ATTACHMENT 7 of this LOAN
agreement.
S. Send the electronic copy to the DEPARTMENT's Project Manager and Financial Manager.
Page 1 of ATTACHMENT 7
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ATTACHMENT 8: ESTIMATED LOAN REPAYMENT SCHEDULE
Page 1 of ATTACHMENT
Packet Page 156 of 340
AM-6324
City Council Meeting
Meeting Date: 11/19/2013
Time: Consent
Submitted For: Phil Williams
Department:
Committee:
Public Works
Finance
Submitted By: Kody McConnell
Type: Action
Information
Subiect Title
Authorization for Mayor to Sign HGAC Interlocal Contract for Cooperative Purchasing Agreement
Recommendation
It is recommended that City Council authorize the Mayor to sign the Interlocal Contract for Cooperative
Purchasing.
Previous Council Action
None.
Narrative
The HGAC Cooperative Purchasing Program is a nationwide, government -to -government cooperative
purchasing program that for more than thirty-six (36) years has been helping government entities and
non -profits purchase products and services needed by their organizations through a complete competitive
bid/proposal process as required by law. The program is dedicated and committed to providing end users
with a service that allows for the purchase of products and services without having to bid it themselves.
No annual renewal actions are required and the contract covers all departments within the municipality.
It is activated only by the issuance of purchase orders. There is no cost of membership.
Attachments
Resolution ILA HGAC
Attachment 1 - Interlocal Cooperative Purchasing Agreement HGAC
Inbox
City Clerk
Mayor
Finalize for Agenda
Form Started By: Kody McConnell
Final Approval Date: 11/14/2013
Form Review
Reviewed By
Date
Scott Passey
11/14/2013 09:39 AM
Dave Earling
11/14/2013 09:52 AM
Scott Passey
11/14/2013 09:55 AM
Started On: 11/13/2013 03:29 PM
Packet Page 157 of 340
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF EDMONDS, WASHINGTON, AUTHORIZING
THE MAYOR TO SIGN AN INTERLOCAL CONTRACT FOR COOPERATIVE
PURCHASING WITH THE HOUSTON-GALVESTON AREA COUNCIL
WHEREAS, the Interlocal Cooperation Act, as amended, and codified in Chapter
39.34 of the Revised Code of Washington provided for interlocal cooperation between
government agencies; and
WHEREAS, the parties desire to utilize each other's procurement agreements when it
is in their mutual interest;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS,
WASHINGTON HEREBY RESOLVES AS FOLLOWS:
Section 1 The City Council hereby authorizes by resolution the Mayor to sign an
interlocal contract for cooperative purchasing with the Houston -Galveston Area Council.
RESOLVED this 19th day of November, 2013.
MAYOR, DAVE O. ARLNG
ATTEST/AUTHENTICATED :
CITY CLERK, SCOTT PASSEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.
APPROVED AS TO FORM:
City Attorney
Packet Page 158 of 340
VqA;PYY
INTERLOCAL CONTRACT
FOR COOPERATIVE PURCHASING
ILC S cf w 5 a
No..
Permanent Number assigned by H-GAC
THIS INTERLOCAL CONTRACT ("Contract"), made and entered into pursuant to the Texas Interlocal Cooperation Act,Chapter
791, Texas Government Code (the "Act"), by and between the Houston -Galveston Area Council, hereinafter referred to as "H-GAC,"
having its principal place of business at 3555 Timmons Lane, Suite 120, Houston, Texas 77027, and * City of Edmonds
a local government, a state agency, or a non-profit corporation
created and operated to provide one or more governmental functions and services, hereinafter referred to as "End User," having its
principal place of business at *12.9-5ti.-Aye_bLF_d_monds 1L�I Q$�2Q
WITNESSETH
WHEREAS, H-GAC is a regional planning commission and political subdivision of the State of Texas operating under Chapter 391,
Texas Local Government Code; and
WHEREAS, pursuant to the Act, H-GAC is authorized to contract with eligible entities to perform governmental functions and
services, including the purchase of goods and services; and
WHEREAS, in reliance on such authority, H -GAC has instituted a cooperative purchasing program under which it contracts with
eligible entities under the Act; and
WHEREAS, End User has represented that it is an eligible entity under the Act, that its governing body has authorized this Contract on
* Mar 15, 2012 (Date), and that it desires to contract with H-GAC on the terms set forth below.
NOW, THEREFORE, H-GAC and the End User do hereby agree as follows:
ARTICLE 1: LEGAL AUTHORITY
The End User represents and warrants to H-GAC that (1) it is eligible to contract with H GAC under the Act because it is one of the
following: a local government, as defined in the Act (a county, a municipality, a special district, or other political subdivision of the
State of Texas or any other state), or a combination of two or morcof those entities, a state agency (an agency of the State of Texas as
defined in Section 771,002 of the Texas Government Code, or a similar agency of another state), or a non-profit corporation created
and operated to provide one or more governmental functions and services, and (2) it possesses adequate legal authority to enter into this
Contract.
ARTICLE 2: APPLICABLE LAWS
H-GAC and the End User agree to conduct all activitiesunder this Contract in accordance with all applicable rules, regulations,and
ordinances and laws in effect or promulgated during the tern of this Contract.
ARTICLE 3: WHOLE AGREEMENT
This Contract and any attachments, as provided herein, constitute the complete contract between the parties hereto, and supersede any
and all oral and written agreements between the parties relating to matters herein.
ARTICLE 4: PERFORMANCE PERIOD
The period of this Contract shall be for the balance of the fiscal year of the End User, which began * Jan 01, 2012 and
ends* Dec 31, 2012 . This Contract shall thereafter automatically be renewed annually for each succeeding fiscal year,
provided that such renewal shall not have the effect of extending the period in which the End User nnay make any payment due an H-
GAC contractor beyond the fiscal year in which such obligation was incurred under this Contract.
ARTICLE 5: SCOPE OF SERVICES
The End User appoints H-GAC its true and lawful purchasing agent for the purchase of certain products and services through the H-
GAC Cooperative Purchasing Program. End User will access the Program through HGACBu, .corn and by submission of any duly
executed purchase order, in the form prescribed by H-GAC to a contractor having a valid contract with H-GAC. All purchases
hereunder shall be in accordance with specifications and contract terns and pricing established by H-GAC. Ownership (title) to
products purchased flu-ough H-GAC shall transfer directly from the contractor to the End User.
(over)
Packet Page 159 of 340
ARTICLE 6: PAYMENTS
H-GAC will confirm each order and issue notice to contractor to proceed. Upon delivery of goods or services purchased, and
presentation of a properly documented invoice, the End User shall promptly, and in any case within thirty (30) days, pay H-GAC's
contractor the full amount of the invoice. All payments for goods or services will be made from current revenues available to the paying
party. In no event shall H GAC have any financial liability to the End User for any goods or services End User procures from an H-
GAC contractor.
ARTICLE 7: CHANGES AND AMENDMENTS
This Contract may be amended only by a written amendment executed by both parties, except that any alterations, additions, or
deletions to the terms of this Contract which are required by changes in Federal and State law or regulations are automatically
incorporated into this Contract without written amendtnent hereto and shall become effective on the date designated by such law or
regulation.
H-GAC reserves the right to make changes in the scope of products and services offered through the H-GAC Cooperative Purchasing
Program to be perfonned hereunder,
ARTICLE 8: TERMINATION PROCED13RES
H-GAC or the End User may cancel this Contract at any time upon thirty (30) days written notice by certified mail to the other party to
this Contract. The obligations of the End User, including its obligation to pay H-GACs contractor for all costs incurred under this
Contract prior to such notice shall survive such cancellation, as well as any other obligation incurred under this Contract, until
performed or discharged by the End User.
ARTICLE 9: SEVERABILITY
All parties agree that should any provision of this Contract be determined to be invalid or unenforceable, such determination shall not
affect any other term of this Contract, which shall continue in full force and effect.
ARTICLE 10: FORCE MAJEURE
To the extent that either party to this Contract shall be wholly or partially prevented from the perfonnance within the term specified of
any obligation or duty placed on such party by reason of or through strikes, stoppage of labor, riot, fire, Flood, acts of war, insurrection,
accident, order of any court, act of God, or specific cause reasonably beyond the party' s control and not attributable to its neglect or
nonfeasance, in such event, the time for the performance of such obligation or duty shall be suspended until such disability to perform is
removed; provided, however, force majeure shall not excuse an obligaion solely to pay funds. Determination of force majeure shall
rest solely with H-GAC.
ARTICLE 11: VENUE
Disputes between procuring party and Vendor are to be resolved in accord with the law and venue rules of the State of purchase.
THIS INSTRUMENT HAS BEEN EXECUTED IN TWO ORIGINALS BY THE PARTIES HERETO AS FOLLOWS:
* City Of Edmonds
Name of End User (local government, agency, or non-profit corporation)
* 121 5th Ave N
Mailing Address
* Edmonds WA 98020
City State ZIP Code
*Uy:
Signature of chief elected or appointed official
*
Typed Name & Title of Signatory Date
Houston -Galveston Area Council
3555 Timmons Lanr, to 120, Houston, TX 77027
Isy•
Executive Director
eitlCsr• -
Manngur
Date:
*Denotes required fields
rev. 03/11
Packet Page 160 of 340
AM-6326
City Council Meeting
Meeting Date: 11/19/2013
Time: Consent
Submitted For: Dave Earling
Department: Mayor's Office
Review Committee:
Type: Action
Information
Submitted By:
Committee Action:
3. J.
Carolyn LaFave
Subject Title
Approval of Edmonds businesses applying for renewal of their Washington State Liquor Control Board
liquor license for the months of October and November 2013.
Recommendation
Please approve the list of Edmonds businesses applying for renewal of their WSLCB liquor licenses for
the months of October and November 2013.
Previous Council Action
Narrative
The City Clerk's Office, the Police Department, and the Mayor's Office have reviewed the attached lists
and have no concerns with the Washington State Liquor Control Board renewing the liquor licenses for
the listed businesses.
WSLCB Oct13
WSLCB Nov13
Inbox
City Clerk
Mayor
Finalize for Agenda
Form Started By: Carolyn LaFave
Final Approval Date: 11/14/2013
AttarhmPntc
Form Review
Reviewed By
Date
Scott Passey
11/14/2013 09:32 AM
Dave Earling
11/14/2013 09:38 AM
Scott Passey
11/14/2013 09:39 AM
Started On: 11/14/2013 09:25 AM
Packet Page 161 of 340
Washington State
- Liquor Control Board
PO Box 43098, 3000 Pacific Ave. SE, Olympia WA 98504-3098, (360) 664-1600
RECEIVED
OCT 1 1 2013
OFFICE OF THE MAYOR
MAYOR OF EDMONDS
121 5TH AVE NORTH
EDMONDS, WA 98020
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Washington State
Liquor Control Board
PO Box 43098, 3000 Pacific Ave. SE, Olympia WA 98504-3098, (360) 664.1600
www.liq.wa.gov Fax 9: (360) 753-2710
October 06, 2013
Dear Local Authority:
RE: Liquor License Renewal Applications in Your Jurisdiction - Your Objection Opportunity
Enclosed please find a list of liquor -licensed premises in your jurisdiction whose liquor licenses will expire in about 90 days.
This is your opportunity to object to these license renewal requests as authorized by RCW 66.24.010 (8).
1) Objection to License Renewal
To object to a liquor license renewal: fax or mail a letter to the Washington State Liquor Control Board (WSLCB) Licensing
Division. This letter must:
o Detail the reason(s) for your objection, including a statement of all the facts upon which your objection or objections are
based. You may include attachments and supporting documents which contain or confirm the facts upon which your objections are
based.
o Please note that whether a hearing will be granted or not is within the Board's discretion per RCW 66.24.010 (8)(d).
Your letter or fax of objection must be received by the Board's Licensing Division at least 30 days prior to the license
expiration date. If you need additional time you must ro Uest that in writing. Please be aware, however, that it is Within
the Board's discretion to grant or deny any requests for extension of time to submit objections. Your request for extension
will be granted or denied in writing. If objections are not timely received, they will not be considered as part of the
renewal process.
A copy of your objection and any attachments and supporting materials will be made available to the licensee, therefore, it is the
Local Authority's responsibility to redact any confidential or non-disclosable information (see RCW 42.56) prior to submission to
the WSLCB.
2) Status of License While Objection Pending
During the time an objection to a renewal is pending, the permanent liquor license is placed on hold. However, temporary
licenses are regularly issued to the licensee until a final decision is made by the Board.
3) Procedure Following Licensing Division Receipt of Objection
After we receive your objection, our licensing staff will prepare a report for review by the Licensing Director. The report
will include your letter of objection, as well as any attachments and supporting documents you send. The Licensing Director
will then decide to renew the liquor license, or to proceed with non -renewal.
4) Procedure if Board Does Not Renew License
If the Board decides not to renew a license, we will notify the licensee in writing, stating the reason for this decision. The
licensee also has the right to request a hearing to contest non -renewal of their liquor license. RCW 66.24.010 (8)(d). If the
licensee makes a timely request for a hearing, we will notify you.
The Board's Licensing Division will be required to present evidence at the hearing before an administrative law judge to
support the non -renewal recommendation. You may present evidence in support of your objection or objections. The administrative
law judge will consider all of the evidence and issue an initial order for the Board's review. The Board members have final
authority to renew the liquor license and will enter a final order announcing their decision.
5) Procedure if Board Renews License Over Your Objection
If the Board decides to renew the license over your objection, you will be notified in writing. At that time, you may be
given an opportunity to request a hearing. An opportunity for a hearing is offered at the Board's discretion. If a hearing
is held, you will be responsible for presenting evidence before an Administrative Law Judge in support of your objection to
license renewal. The Board's Licensing Division will present evidence in support of license renewal. The Licensee may
also participate and present evidence if the licensee desires. The administrative law judge will consider all of the evidence,
and issue an initial order for the Board's review. The Board members have final authority to renew the liquor license and
will enter a final order announcing their decision.
For questions about this process, contact the WSLCB Licensing Division at (360) 664-1600 or email us at wslcb@liq.wa.gov.
Sincerely,
Atan E. Rathbun
Alan E. Rathbun, Director,
Licensing and Regulation Division
LIO 664 07110
C091080-2
WASHINGTON STATE
LIQUOR CONTROL BOARD
DATE: 10/06/2013
LICENSED
ESTABLISHMENTS IN
INCORPORATED AREAS
CITY OF
EDMONDS
(BY ZIP CODE) FOR
EXPIRATION DATE OF
20140131
LICENSE
LICENSEE
BUSINESS NAME
AND ADDRESS
NUMBER
PRIVILEGES
1.
ARNIE'S RESTAURANTS NORTHWEST,
ARNIE'S AT THE LANDING
365533
SPIRITS/BR/WN REST LOUNGE +
300 ADMIRAL WAY
EDMONDS
WA 98020 0000
CATERING
2 .
PATTHANA CO., LLC
THAI COTTAGE RESTAURANT
352530
BEER/WINE REST - BEER/WINE
417 MAIN ST
EDMONDS
WA 98020 0000
3 .
JLM, INC.
THE CHANNEL MARKER
401279
SPIRITS/BR/WN REST LOUNGE -
170 SUNSET AVE S
EDMONDS
WA 98020 3140
4 .
KOVACH, TIMOTHY A
MILLTOWN LOUNGE
406712
SPIRITS/BR/WN REST LOUNGE +
203 5TH AVE S # 4
EDMONDS
WA 98020 3424
5 .
THE BARTELL DRUG COMPANY
BARTELL DRUG COMPANY # 58
406477
GROCERY STORE - BEER/WINE
23028 100TH AVE W
SPIRITS RETAILER
EDMONDS
WA 98020 5080
6 .
CARAVAN KEBAB LLC
POMEGRANAT
084944
SEER/WINE REST - BEER/WINE
9711 FIRDALE AVE
EDMONDS
WA 98020 6520
7 .
JBR CORP.
EDMONDS TEXACO & CARWASH
082785
GROCERY STORE - BEER/WINE
21412 HWY 99
EDMONDS
WA 98026 0000
8 .
HAGGEN, INC.
TOP FOOD & DRUG #45
077458
SPIRITS RETAILER
21900 HWY 99
EDMONDS
WA 98026 8038
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C091080-2
WASHINGTON STATE
LIQUOR CONTROL BOARD DATE: 10/06/2013
LICENSED
ESTABLISHMENTS IN
INCORPORATED AREAS
CITY OF EDMONDS
(BY ZIP CODE) FOR
EXPIRATION DATE OF
20140131
LICENSE
LICENSEE
BUSINESS NAME
AND ADDRESS
NUMBER PRIVILEGES
9 HAN AND BAE CORPORATION
BCD TOFU HOUSE
087337 BEER/WINE REST - BEER/WINE
22511 HWY 99 # 102
EDMONDS
WA 98026 8398
10 . IMLAND, LLC.
BCD SUN & MOON CAFE
082584 SPIRITS/BR/WN REST SERVICE BAR
22929 HIGHWAY 99 A G-1
EDMONDS
WA 98026 8468
Washington State
- Liquor Control Board
PO Box 43098, 3000 Pacific Ave. SE, Olympia WA 98504-3098, (360) 664-1600
RECEIVED
NOV 0 7 2013
OFFICE OF THE MAYOR
MAYOR OF EDMONDS
121 5TH AVE NORTH
EDMONDS. WA 98020
Washington State
- Liquor Control Board
PO Box 43098, 3000 Pacific Ave. SE, Olympia WA 98504-3098, (360) 664-1600
www.liq.wa.gov Fax #: (360) 753-2710
November 07, 2013
Dear Local Authority:
RE: Liquor License Renewal Applications in Your Jurisdiction - Your Objection Opportunity
Enclosed please find a list of liquor -licensed premises in your jurisdiction whose liquor licenses will expire in about 90 days.
This is your opportunity to object to these license renewal requests as authorized by RCW 66.24.010 (8).
1) Objection to License Renewal
To object to a liquor license renewal: fax or mail a letter to the Washington State Liquor Control Board (WSLCB) Licensing
Division. This letter must:
o Detail the reason(s) for your objection, including a statement of all the facts upon which your objection or objections are
based. You may include attachments and supporting documents which contain or confirm the facts upon which your objections are
based.
o Please note that whether a hearing will be granted or not is within the Board's discretion per RCW 66.24.010 (8)(d).
Your letter or fax of objection must be received by the Board's Licensing Division at least 30 dsy_s prior to the license
expiration date. If you needadditional time ou must re uest that io writin Please be aware, however, that it is within
the Board's discretion to grant or deny any requests for extension of time to submit objections. Your request for extension
will be granted or denied in writing. If objections are not timely received, they will not be considered as part of the
renewal process.
A copy of your objection and any attachments and supporting materials will be made available to the licensee, therefore, it is the
Local Authority's responsibility to redact any confidential or non-disclosable information (see RCW 42.56) prior to submission to
the WSLCB.
2) Status of License While Objection Pending
During the time an objection to a renewal is pending, the permanent liquor license is placed on hold. However, temporary
licenses are regularly issued to the licensee until a final decision is made by the Board.
3) Procedure Following Licensing Division Receipt of Objection
After we receive your objection, our licensing staff will prepare a report for review by the Licensing Director. The report
will include your letter of objection, as well as any attachments and supporting documents you send. The Licensing Director
will then decide to renew the liquor license, or to proceed with non -renewal.
4) Procedure if Board Does Not Renew License
If the Board decides not to renew a license, we will notify the licensee in writing, stating the reason for this decision. Tho
licensee also has the right to request a hearing to contest non -renewal of their liquor license. RCW 66.24,010 (8)(d). If the
licensee makes a timely request for a hearing, we will notify you.
The Board's Licensing Division will be required to present evidence at the hearing before an administrative law judge to
support the non -renewal recommendation. You may present evidence in support of your objection or objections. The administrative
law judge will consider all of the evidence and issue an initial order for the Board's review. The Board members have final
authority to renew the liquor license and will enter a final order announcing their decision.
5) Procedure if Board Renews License Over Your Objection
If the Board decides to renew the license over your objection, you will be notified in writing. At that time, you may be
given an opportunity to request a hearing. An opportunity for a hearing is offered at the Board's discretion. If a hearing
is held, you will be responsible for presenting evidence before an Administrative Law Judge in support of your objection to
license renewal. The Board's Licensing Division will present evidence in support of license renewal. The Licensee may
also participate and present evidence if the licensee desires. The administrative law judge will consider all of the evidence,
and issue an initial order for the Board's review. The Board members have final authority to renew the liquor license and
will enter a final order announcing their decision.
For questions about this process, contact the WSLCB Licensing Division at (360) 664-1600 or email us at wslcb@liq.wa.gov.
Sincerely,
AP -an E. Rathbun
Alan E. Rathbun, Director,
Licensing and Regulation Division
LIO 864 07110
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C091080-2
WASHINGTON STATE
LIQUOR CONTROL BOARD
DATE: 11/07/2013
LICENSED
ESTABLISHMENTS IN
INCORPORATED AREAS
CITY OF
EDMONDS
(BY ZIP CODE) FOR
EXPIRATION DATE OF
20140228
LICENSE
LICENSEE
BUSINESS NAME
AND ADDRESS
NUMBER
PRIVILEGES
1 .
BHM CORPORATION
FAMILY PANCAKE HOUSE A5
073192
BEER/WINE REST — BEER/WINE
23725 HWY 99
EDMONDS
WA 98020 0000
2 .
STRATUS LLC
KEBELLA'S PIZZA & PASTA
356355
BEER/WINE REST — BEER/WINE
630 EDMONDS WAY
EDMONDS
WA 98020 0000
3 .
MVP'S LLC
MVP'S
082771
SPIRITS/BR/WN REST LOUNGE —
22921 HWY 99 STE K
EDMONDS
WA 98020 0000
4 .
DAPHNES CAFE INC.
DAPHNES CAFE
401671
SPIRITS/BR/WN REST LOUNGE —
415 1/2 MAIN ST
EDMONDS
WA 98020 3137
5 .
OLLILA GROUP, INC.
LA GALLERIA
073514
SPIRITS/BR/WN REST SERVICE BAR
•
546 5TH AVE S
EDMONDS
WA 98020 3403
6 .
RED TWIG, LLC
RED TWIG BAKERY CAFE
086446
BEER/WINE REST — BEER/WINE
117 5TH AVE S
EDMONDS
WA 98020 3423
7 .
RESIDENT CHEESEMONGER, LLC
CHEESEMONGER'S TABLE
409214
BEER/WINE REST — BEER/WINE
203 5TH AVE S STE 1
EDMONDS
WA 98020 3638
OFF PREMISES
8 .
ABRAHAM PHILIMON ABLE, INC
STAR MINI MART & DELI
364931
GROCERY STORE — BEER/WINE
7533 OLYMPIC VIEW DR STE A
EDMONDS
WA 98026 5524
C091080-2
WASHINGTON STATE
LIQUOR CONTROL BOARD
DATE: 11/07/2013
LICENSED
ESTABLISHMENTS IN
INCORPORATED AREAS
CITY OF
EDMONDS
(BY ZIP CODE) FOR
EXPIRATION DATE OF
20140228
LICENSE
LICENSEE
BUSINESS NAME
AND ADDRESS
NUMBER
PRIVILEGES
9 _ CORNER COFFEE BAR & CAFE, INC.
CORNER COFFEE BAR & CAFE
088870
BEER/WINE REST - BEER/WINE
18401 76TH AVE W # 103
OFF PREMISES
EDMONDS
WA 98026 5826
10 . BOO HAN MARKET III, LLC
BOO HAN ORIENTAL MARKET
082426
GROCERY STORE - BEER/WINE
22618 HWY 99
EDMONDS
WA 98026 8395
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AM-6314
City Council Meeting
Meeting Date: 11/19/2013
Time: Consent
Submitted For: Council President Petso
Department: City Council
Committee:
Submitted By: Jana Spellman
Type: Action
Information
Subiect Title
2014 Employment Agreement for Executive Assistant to City Council
Recommendation
Council President Petso is in agreement with updates and recommends that it be approved.
Previous Council Action
11/12/13 Finance and Public Safety/Personnel Committee:
Action: Schedule on Consent Agenda
Narrative
3. K.
This agreement was brought before both the Finance and Public Safety/Personnel Committee. Both
Committees agreed that this employment agreement be put on this Consent Agenda for approval.
Attachments
Attach 1 - 2014 DRAFT Employment Agreement Exec Asst to Edmonds City Council
Attach 2 -2014 Executive Assistant to Council Duties
Inbox
City Clerk
Mayor
Finalize for Agenda
Form Started By: Jana Spellman
Final Approval Date: 11/14/2013
Form Review
Reviewed By
Date
Scott Passey
11/14/2013 10:27 AM
Dave Earling
11/14/2013 10:34 AM
Scott Passey
11/14/2013 10:45 AM
Started On: 11/13/2013 11:25 AM
Packet Page 172 of 340
EMPLOYMENT AGREEMENT
ADMINISTRATIVE ASSISTANT TO CITY COUNCIL
WHEREAS, the City Council of the City of Edmonds, Washington (hereinafter "City
Council") utilizes the services of an Administrative Assistant to perform a variety of
confidential tasks related to its legislative functions; and
WHEREAS, the Mayor of the City of Edmonds is by state statute the chief
administrative officer of the City, invested with the power to hire and fire employees
and to direct their day-to-day activities; and
WHEREAS, in the interest of fostering an appropriate working relationship between
the Administrative Assistant and the City Council, the Mayor wishes to delegate the
day-to-day responsibility for the direction of said person to the City Council's
President; and
WHEREAS, the City Council and Mayor wish to fill the position of Administrative
Assistant with an employee, specifically answerable to the Council, under specific,
limited terms and conditions governed by the provisions of this employment
agreement and not subject to the general personnel policies of this City;
NOW, THEREFORE, the City of Edmonds, Washington, acting by and through its
Mayor, and Jana Spellman (hereinafter "Employee"), do hereby enter into this
agreement for employment services ("Agreement"). The Employee's employment
shall be governed exclusively by the provisions of this Agreement unless otherwise
provided herein.
Term of Employment: This Agreement will take effect January 1, 2013 and will
expire on December 31, 2013, unless extended pursuant to its terms. Thereafter,
this Agreement may be extended for an unlimited number of terms of one calendar
year duration at the sole discretion of the City Council. The purpose of this term is to
permit an annual review of the performance of the Employee by the outgoing City
Council President in order that the City Council President may determine whether
or not it is appropriate to renew this Agreement for an additional term. It is one of
the basic understandings of this Agreement that the Employee will work closely
with the City Council President and the City Council. As such, this position shall be
one in which the confidence of the City Council President and City Council shall be
essential to the proper performance of the Employee's duties. Therefore, the City
Council reserves the right not to renew this Agreement, or to terminate this
Agreement as herein provided in order to preserve that confidence and a feeling of
confidentiality between the City Council President, the City Council and the
Employee as Administrative Assistant.
Duties: The Employee shall serve as the Administrative Assistant for the City
Council. The Employee shall be under the general day-to-day direction of the City
Council President and shall provide such assistance as may be necessary to
1
Packet Page 173 of 340
2
individual members of the City Council. In the event of a conflict in such directions,
the Employee shall rely upon the direction of the City Council President. A
generalized description of the duties of this position is attached hereto as Exhibit A
and incorporated herein by this reference. The listing of duties in Exhibit A is
intended as a descriptive tool only, and shall not limit the City Council President or
City Council to make task assignments; provided, however, that such duties be
linked to the City Council President's Office and the legislative function of the City
Council and shall, in all respects, be governed by statutory, constitutional and
ordinance limitations on the duties of public employees. The Mayor of the City of
Edmonds, by his/her signature below, specifically acknowledges that he/she has
delegated his/her statutory authority to direct the day-to-day duties of this
Employee, and this Employee alone, to the City Council to be exercised by and
through the City Council President. This delegation is revocable and shall not be
binding on subsequent elected or appointed mayors unless ratified by them.
3. Hours of Work: The employee shall work regular office hours as assigned and
directed by the City Council through the City Council President. Such hours may
normally be worked between 8:00 a.m. and 5:00 p.m., Monday through Friday, and
generally, every Tuesday night until 10:00 p.m. In addition, the Employee may
perform assigned work off site. Such hours shall be within prescribed limits and
approved by the City Council President. It is anticipated that the Employee shall
work up to 20 hours per week. NOTE: The level of the Employee's benefits is based
upon a proration of hours worked. This general description of working hours shall
not limit the ability of the City Council President to change the working schedule or
adjust it from time to time.
4. Wages and Benefits: The wages set forth in Section 4 hereby provides for a base
rate of $29.60 per hour. The Employee shall be paid a special hourly wage of $44.40
for hours worked videotaping Edmonds City Council meetings that go beyond
10:OOPM. The City will pay the applicable employer's portion of Medicare, PERS
retirement, Municipal Employee Benefit Trust (MEBT), Washington State Industrial
Taxes, and such other payments or benefits as may be required under the provisions
of state and federal law based upon the number of hours worked. MEBT benefits
shall be provided as required by law or by the provisions of a plan document. "Plan
Document" shall mean for the purposes of this Agreement the MEBT or other
contract, or policy documents which require, by their terms, the participation of all
qualified employees.
The benefits to be paid to the Employee shall be governed solely by this Agreement.
No benefit not specifically addressed or listed herein shall be granted to the
Employee. The provisions of this Agreement shall control over any conflicting
provision of the City ordinances, City Personnel Policy Manual, any collective
bargaining agreement or any other general grant of benefits to City employees. The
benefits which the Employee shall receive are limited to the following:
2
Packet Page 174 of 340
3
4.1 Insurance Benefits: The City will allow the Employee to participate in the City's
group employee insurance programs listed below. The City will pay the insurance
premiums in accordance with the following schedule:
INSURANCE BENEFIT/PREMIUM PAID
Dental (WDS) family coverage / 45%
Vision / 45%
Medical / 45%
Medicare /As per Federal law
Industrial Accident /As per State law
Public Employees Retirement /As per State law
Unemployment Insurance /As per State law
MEBT /As per City ordinance
The City will allow the Employee to use payroll deduction (Premium Only Plan) to
pay for the Employee's cost of the above -listed insurance benefits. The City's
payment is contingent on the Employee's qualification for such insurance program
in accordance with Plan Documents and does not constitute an obligation to pay a
sum in lieu of insurance or premium.
4.2 Vacation: Annual vacation is earned at the rate of 7 hours per month. Earned
vacation can be carried over into the next calendar year, provided the amount
carried over does not exceed 168 hours total as of January 1st of any year. Unused,
accrued vacation shall be paid upon termination of employment.
4.3 Sick Leave: Sick leave is earned at the rate of 40 hours per year. Earned sick
leave can be accumulated up to a maximum of 500 hours. Unused, accrued sick leave
shall be forfeited upon termination of employment.
4.4 Holiday Pay: The employee shall receive a pro -rated pay for all holidays during
which City offices are closed.
5. Confidentiality: One of the basic purposes of this Agreement is to provide an
employee who serves in a confidential capacity to the City Council and its City
Council President. The Employee acknowledges that she has been informed of the
necessity for confidentiality and understands that she shall report directly to the
City Council President any matter which she feels would breach such confidence or
confidentiality. In the event of any apparent conflict between the needs of the City
Council and that of the City in general, the Employee shall report such matter to the
City Council President and rely on his/her direction. In keeping with this
confidential relationship, the Administrative Assistant position shall not be a part of
a collective bargaining unit or subject to any collective bargaining agreement.
6. Termination of Agreement: The City, by its Mayor and City Council, and the
Employee acknowledge that this employment agreement creates an at -will
employment relationship which may be terminated any time with or without cause
3
Packet Page 175 of 340
E
by either party. This paragraph shall control and supersede any portion of this
Agreement that might otherwise be construed as in any way altering the Employee's
at -will status.
7. Indemnification: As an employee of the City, the Employee shall have the right to
indemnification by and on behalf of the City for actions taken in the scope of her
employment in accordance with the provisions of Chapter 2.06 of the Edmonds City
Code as same exists or is hereafter amended.
B. Entire Written Agreement: This document represents the entire agreement,
written or oral, between the parties. No representative or other oral agreement by
either party shall survive the execution of this document. This document shall be
amended only upon the expressed written agreement of both parties. The City
Council President shall confer with the Mayor regarding any change.
9. Severability: The provisions of this Agreement shall be severable. In the event
that any provision hereof is held to be void, illegal, or unenforceable, the remaining
provisions shall survive, PROVIDED, however, that in the event the provisions of
paragraph 5, relating to the exclusion of this position from any collective bargaining
unit, or of paragraph 6, relating to this Agreement as one of at -will employment,
are/is held to be unenforceable, invalid, or void, this Agreement shall immediately
be at an end.
DONE THIS day of , 2012.
CITY OF EDMONDS: EMPLOYEE:
Dave Earling, Mayor Jana Spellman
ATTEST/AUTHENTICATED:
Sandra S. Chase, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
M
Packet Page 176 of 340
eitp of (ftmonbo
CLASS TITLE; SENIOR EXECUTIVE ASSISTANT TO THE CITY COUNCIL
BASIC FUNCTION:
Under the direction of the President of the City Council, perform responsible and sole administrative and secretarial
support for the Council President and City 'Councilmembers; coordinate office functions and serve as liaison between
City administrators, Councilmembers and staff; exercise independent judgment and confidentiality in assisting with
administrative details requiring considerable knowledge and interpretation of City policies and procedures,
REPRESENTATIVE DUTIES:
Perform responsible and sole administrative and secretarial support for the Council President and City
Councilmembers; coordinate office functions and serve as liaison between City administrators,
Councilmembers and staff. E
Exercise independent judgment and confidentiality in assisting with administrative details requiring
considerable knowledge and interpretation of City policies and procedures. E
Oversee and administer day-to-day activities and functions of the City Council's office; exercise
independent judgment and initiative in coordinating and performing technical and responsible secretarial
functions of the office. E
Type letters, memos, correspondence and reports, including information regarding confidential matters as
required; respond to requests and inquiries as appropriate; prepare status reports from local area
newspapers pertinent to the Council. E
Greet visitors to the City Council's office; answer phones, provide routine information and direct to
appropriate individual; open (at individual Councilmember's discretion), sort and distribute incoming mail;
receive citizen complaints and concerns; resolve complaints or refer situation to appropriate individual. E
Research special projects at the request of Councilmembers. E
Prepare council budget for approval; monitor and control expenditures and budgets; forecast
expenditures and incorporate into the budget; submit budget to Council President for review and
amendments. E
Prepare payroll records; prepare and submit Council member timesheets; requisitions and purchase
orders and order office supplies as needed. E
Prepare Council meeting agenda memos; draft resolutions to be presented to Ceuncii; read Council
minutes for content and maintain working knowledge of Council meeting; respond to requests of
Councilmembers. E
Exercise discretion in disseminating information, explaining policies and procedures and speaking as
directed for the City Council President and members in personal and telephone
contacts and meetings. E
Serve as liaison between the President and Council; prepare press releases and submit to the Council
President for approval. E .
Oversee Student Council Program. E
Operate a computer and assigned software systems to maintain records and generate lists, reports and
other materials; operate other standard office equipment as assigned. E
Organize, attend and record various City Council functions including meetings and retreats;
take/transcribe minutes as required, E
Perform related duties as assigned.
January 1997
Ewing & Company
Packet Page 177 of 340
Duties Added in 2000: Videotape Council Meetings
Program government access channels
Additional Duties Added: Maintain Council Web Pages
Maintain Tree Board Web Page
Support Tree Board (web page - uploading agenda to agenda quick - waiting for Members to arrive for meetings -
posting special meeting notices when necessary, booking room and any subsequent changes in
KNOWLEDGE AND ABILITIES. meeting location, securing proper equipment (projector or laptop).
KNOWLEDGE OF:
Principles, practices and procedures utilized in an administrative office. Office management techniques.
City organization, operations, policies and objectives.
Applicable sections of City Codes and other applicable laws. Operation of office machines including
computer equipment.
Basic budget preparation and control techniques.
Modern office practices, procedures and equipment.
Telephone techniques and etiquette.
Record -keeping techniques.
Correct English usage, grammar, spelling, punctuation and vocabulary. Oral and written communication
skills.
Interpersonal skills using tact, patience and courtesy.
Working knowledge of video equipment.
Maintain video equipment.
Working knowledge of Leightronix equipment for Channel 21 C:v
ABILITY TO:
Perform responsible secretarial and administrative assistance duties in support of the City Council
President and members.
Exercise independent judgment in assisting the Councilmembers in administrative details, requiring
knowledge and interpretation of City policies and procedures.
Read, interpret, explain and follow rules, regulations, policies and procedures. Establish and maintain a
confidentlaf filing system.
Compose effective correspondence independently.
Operate a variety of office equipment including a personal computer.
Establish and maintain cooperative and effective working relationships with others. Type at an acceptable
rate of speed.
Determine appropriate action within clearly defined guidelines.
Make arithmetic calculations with speed and accuracy.
Work independently with little direction.
Meet schedules and time lines.
Work confidentially with discretion.
Communicate effectively both orally and in writing.
EDUCATION AND EXPERIENCE:
Any combination equivalent to: two years college -level course work in secretarial science
or related field and five years increasingly responsible secretarial and administrative support
experience.
WORKING CONDITIONS:
ENVIRONMENT: Office environment.
PHYSICAL ABILITIES:
Hearing and speaking to exchange information in person and on the telephone.
Dexterity of hands and fingers to operate a computer keyboard.
Seeing to read a variety of materials.
Sitting for extended periods of time.
Bending at the waist, kneeling and crouching to retrieve files.
January 1997
Ewing & Company
Packet Page 178 of 340
AM-6334
City Council Meeting
Meeting Date:
11/19/2013
Time:
Consent
Submitted By:
Rob Chave
Department:
Planning
Review Committee: Parks/Planning/Public Works
Type:
Action
"information
3. L.
Committee Action: Approve for
Consent Agenda
Subject Title
Authorization of Letter of Support for potential solar grant partnership.
Recommendation
Authorize the Mayor to send a letter supporting the grant partnership.
Previous Council Action
The Parks/Planning/Public Works Committee reviewed this item on November 12, 2013, and
recommended approval, subject to future Council review of any memorandum of understanding.
Narrative
The City has been approached by a non-profit organization, NW SEED, to act as a community partner in
a grant application to PUD for money to support an initiative in the Edmonds area. NW SEED (Solar
Energy for Economic Development) has extensive experience in community -based solar initiatives, and
has a record of success with similar initiatives in other communities in King and Snohomish Counties. In
the program, NW SEED handles the education and works with the community partner and contractor to
guarantee lowered -cost solar installations in a particular neighborhood or community. The community
partner helps get the word out to the community. Local residents need not use the contractor offered via
the NW SEED program, but the program normally provides information and an incentive to actually
undertake a residential solar project. All contracting is done between the actual contractor and the home
owner. If the grant application is successful, NW SEED would normally follow up with a memorandum
of understanding laying out the program and indicating the City's willingness to participate. Any
memorandum of understanding will require review by the City Attorney and approval by the City
Council. In any case, the project would not impact the City's budget since no additional City expenditures
will be required. The request at this time is to authorize the Mayor to send a letter supporting the
program/grant application. Timing is important, since NW SEED's grant application is due to PUD by
November 21 st.
Attachments
Exhibit 1: NW SEED program materials
Form Review
Packet Page 179 of 340
Inbox
Reviewed By
City Clerk
Scott Passey
Mayor
Dave Earling
Finalize for Agenda
Scott Passey
Fonn Started By: Rob Chave
Final Approval Date: 11/15/2013
Date
11/14/2013 04:31 PM
11/14/2013 05:25 PM
11/15/2013 06:04 AM
Started On: 11/14/2013 04:04 PM
Packet Page 180 of 340
solarize washington
Program Background
Local nonprofit Northwest SEED (www.nwseed.org) brought the Solarize program to Washington in
2011. Since then, Northwest SEED has worked with utilities, community groups, and installers around
the state to launch 7 successful Solarize campaigns, resulting in more than 350 solar installations and
spurring investment of more than $8 million in our local solar economy. Northwest SEED has run
campaigns in partnership with both Snohomish PUD and Seattle City Light. Snohomish PUD has recently
made new funding available for 1-2 Solarize campaigns in 2014.
Key elements of a Solarize campaign include:
• Community leadership through grassroots outreach and engagement
• Competitively selected contractors with set prices, chosen by the community
• Limited time, geographically limited campaigns to motivate neighbors to Solarize together
Community Partners
• Community groups and city staff collectively organize to host Solarize campaign
• Volunteers lead contractor selection and community engagement
• Act as "boots on the ground" to spread the word about Solarize
Installation Partner
• Competitively selected through a community -led RFP process
• Selected process driven by volunteers from community hosting campaign
• Offers same prices, service, and warrantees to all Solarize participants — plus a group discount!
Why Solarize Now?
• Federal tax credits, state sales tax credits, the state production incentive, and utility net
metering help bring the cost down. However, these programs all have expiration dates, so the
sooner you install solar the better. (Details available at www.solarizewa.org)
• Banks and credit unions offer low -interest loans to green up your home with solar.
• Two companies are making solar panels and equipment right here in Washington, and there are
many local installation companies, so these projects can support local jobs and our economy.
• Typical payback time for a solar installation is 6-15 years.
• There is mounting research that shows solar increases home value and resale price.
Participant Process (TBD for potential Edmonds campaign)
1. Register online at www.solarizewa.org/registration (once registration period opens).
2. Attend a free informational workshop. Full workshop schedule available online at
www.solarizewa.org/workshops.
3. Once you've attended a workshop, you're eligible for a free site assessment and discounted
pricing. The installation team will work with you to schedule home visit and draw up a bid
specific to your budget, roof, and goals.
4. Decide whether you want to join the momentum by going solar through Solarize WA.
5. Spread the word to friends and neighbors!
Packet Page 181 of 340
Letter of Commitment Template, to be printed on letterhead
November 7, 2013
Leslie Moynihan
Customer Renewables Program Manager
Public Utility District No. 1 of Snohomish Country
2320 California Street, M/S E2
Everett, WA 98206-1107
Dear Leslie,
I am writing to express the City of Edmonds' commitment to partnering with Northwest SEED as a
Community Partner in the Solarize Edmonds campaign. We look forward to working with Snohomish
PUD and Northwest SEED to encourage solar adoption by deploying a group purchase campaign that will
feature competitive contractor selection, grassroots education and outreach, and accelerated installation of
solar PV systems on local residences and small businesses.
Our participation on the Solarize Edmonds team will be spearheaded by <insert staff lead> in our <insert
department name> Department.
In recent years, the City of Edmonds has made significant strides towards making solar energy more
accessible to local residents. In 2011, the City supported the installation of a 4.2 kilowatt community solar
project on the roof of the Frances Anderson Center. Since 2012, the City has worked with Northwest
SEED and other jurisdictions across the region on the Evergreen State Solar Partnership and Pacific
Northwest Solar Partnership, with a goal to streamline solar permitting and interconnection processes.
As a member of the Solarize Edmonds team, the City of Edmonds will work alongside Snohomish PUD
and Northwest SEED to make solar more affordable and accessible to our local community.
Thank you for making this important opportunity available to us.
Sincerely,
< ChiefElected Official of the City or Executive Director of Organization>
Packet Page 182 of 340
What Does Solar Cost? Solarize Seattle
Page 1 of 1
You are here: Home » Attend a Workshop » What Does Solar Cost?
What Does Solar Cost?
Solarize Washington allows homeowners and businesses to tap into lowered upfront costs through program participation.
Solarize Washington packages existing federal and state incentives with a unique Solarize discount. With this discount, most
program participants are able to recoup approximately 50% of their cost within one year! Here's how it breaks down:
The Solarize Discount: group purchase brings down the cost of a solar system
The Solarize discount is a result of the installation efficiencies made possible by Solarize Washington. Solar installers are able
to offer significant group discounts on the purchase and installation of solar systems through the program's focus on increased
participant education, neighborhood outreach, and economies of scale. Solarize discounts average between 10-20%,
depending on the campaign.
Washington State Sales Tax Exemption: no sales tax on purchase + installation of solar system
When you purchase a solar system sized below 10 kilowatts (most residential systems), your purchase is exempt from state
sales tax. This incentive expires June 30, 2013 -- making now the time to Solarize your home or business!
Federal Tax Credit: 30% off total system cost
The federal government provides a tax credit to cover 30% of the total installed cost of your solar system. If you do not have
the tax appetite to take the entire 30% credit in the first year, the remaining credit can be rolled over to your next tax return.
This incentive expires December 31, 2016.
Washington State Production Incentive: $0.15-54 per kilowatt-hour produced by your solar system
Washington State has established an annual production incentive that pays you for every kilowatt-hour of energy your solar
system produces, regardless of how much of that energy you use in your home. Through the production incentive, you receive
$0.15 per kilowatt-hour produced if your system is manufactured outside of Washington, and $0.54 per kilowatt-hour if your
system is fully manufactured within Washington. If you're a Seattle City Light customer, that means you're getting paid up to
six times more to produce energy than you would otherwise be paying to purchase energy from the utility. This annual
incentive expires June 30, 2020.
Net Metering: retail value for the energy you send into the grid
When your home isn't using the energy that your solar system is producing, that energy flows into the electric grid, spinning
your meter backwards and thereby lowering your electric bill. Your utility keeps track of your "net" energy use -- that is, how
much you pull out of the grid compared to how much you put back into it. At the end of a billing period, if your production
exceeds your consumption, the utility credits your account accordingly at retail value. This incentive does not expire.
So, what does this all mean? When combined with the federal tax credit, the state production incentive, and utility net
metering, the Solarize discount allows most participants to recoup approximately 50% of the cost of their solar system within one
year!
After year one, your solar system continues to pay itself back through the annual benefit accrued via the state production
incentive and utility net metering.
Solarize Seat le by Northwest SEED is licensed under a Creative Commons Attribution-NonCommercial-NoDerivs 3.0 United States License.
Based on a work at solarizeseattle.org.
Permissions beyond the scope of this license may be available at nwseed.org.
Packet Page 183 of 340
http://solarizewa.org/workshops/what-it-costs 11/7/2013
Frequently Asked Questions Solarize Seattle
Page 1 of 2
You are here: Home » Attend a Workshop » Frequently Asked Questions
Frequently Asked Questions
What is Solarize Washington?
Solarize Washington, an initiative of Northwest SEED, is an innovative program designed to bring solar energy to Washington
homes. This is a community -led effort that empowers you and your neighbors to get educated about solar, select an installer,
and leverage group buying power. By partnering with grassroots sustainability groups and local installers in your community,
Northwest SEED helps neighbors come together to enjoy significant discounts through the group purchase of solar systems.
Key features of Solarize Washington include:
• Grassroots outreach and promotion by neighborhood volunteers
• Competitively selected contractors with set prices
• Free educational workshops for all participants
• Free site assessments for all participants to determine solar suitability
• A limited time offer to get the best deal on solar around!
Do you intend to roll the project out citywide?
Yes! We've already received interest from several neighborhood groups and businesses that want to Solarize their community.
We intend to roll the program out neighborhood -by -neighborhood -- let us know if you want to be next! We look forward to
unleashing the demand for solar in Washington.
How are Solarize neighborhoods selected?
Northwest SEED is excited to bring the power of the Solarize model to neighborhoods and communities across Washington.
When we wrap up our current Solarize Washington campaigns, we will release a Call for Partners for the next campaign. If you
would like to be kept up-to-date on the next Call for Partners and make your neighborhood the next to Solarize, please contact
us.
How are solar installers selected for a Solarize campaign?
The installer selection process is led by the neighborhood group spearheading each Solarize campaign. With support from
Northwest SEED, the neighborhood group develops and circulates a Request for Proposals to local installers. Upon receipt of
proposals, the neighborhood group evaluates and interviews the top proposers. After a rigorous and competitive selection
process, the neighborhood group selects a solar installer to partner on the Solarize campaign.
What is the process to go solar through a Solarize campaign?
1. Get registered. Register in our system so we can keep you up-to-date on workshops and schedule individual site
assessments.
2. Get educated. Attend a free Solarize Washington workshop to learn about solar energy and this limited time opportunity.
Workshop attendance will put you on the fast track to receive a free site assessment.
3. Get evaluated. Once you've attended a workshop, you're eligible to receive a free site assessment! Through a competitive
RFP process, the neighborhood and Northwest SEED will choose a solar installer to provide installation services and group
pricing discounts for the neighborhood's Solarize participants. The selected installer will come to your home and see if
solar is right for you, and work with you to determine the best system for your needs and budget.
4. Sign your contract. Decide whether you want to install solar on your home and sign your contract with the selected
installer. Until this point, you're under no obligation to go solar.
5. Get solarized! Join the Solarize Washington movement! Once your contract is signed, the selected installer will work with
you to schedule your discounted solar installation.
Does solar energy work in Washington?
Absolutely! In fact, more and more people are opting to install solar systems every year in Washington. Although many think of
Washington (at least Western Washington) as gray and rainy, we actually receive 15% more annual sunlight than Germany, the
world's leading solar market.
How does solar PV work?
Packet Page 184 of 340
http://solarizewa.org/workshops/frequently-asked-questions 11/7/2013
Frequently Asked Questions — Solarize Seattle
Page 2 of 2
A solar PV system generates electricity by converting sunlight into electricity that can be used in your home or business. This
reduces the amount of electricity you need to purchase from your utility. If your system produces more electricity than you need
at any given time, it will actually spin your meter backwards to supply the grid. Your utility keeps track of how much electricity
you supply to the grid as well as how much you purchase, and bills you only for your net electricity consumption (via net
metering.) At the end of any billing period, if overall electricity production exceeds consumption (indicated by a negative meter
read) a billing credit is applied to your next bill.
PV ARRAY
Dc DC`AC PRODUCTION
❑ISCONNECT INVERTER METER
:BUILDING
:BREAKER
_..... ...........s 6OK
STANDARD UTILITY
81LUN0 W-TER
UTILITY GRID
The size of a solar PV system is often described in watts (W) or kilowatts (kW). 1,000 W = one kW. Watts are a unit of power,
just like the horsepower of an engine. They express the maximum possible output of energy the system can produce at any point
in time. When sunlight strikes solar PV panels, they produce electricity that is measured in kilowatt hours (kWh). Kilowatt hours
are the units of energy you buy from your utility and use in your home to run your appliances, lighting and electronics.
What kinds of incentives are available?
• Net Metering - When you install your solar electric system in compliance with utility interconnection standards and sign an
Interconnection Agreement, any unused solar electricity goes back into the grid, spinning the meter backwards and
lowering your electric bill. Meter readings by the utility record a customer's "net" electricity use. At the end of any billing
period, if overall electricity production exceeds consumption (indicated by a negative meter read) a billing credit at current
retail rates is applied to your next bill.
• Federal Tax Incentives - The federal Energy Policy Act of 2005, as amended by the Emergency Economic Stabilization Act
of 2008, includes provisions for individuals and businesses to claim a 30% federal income tax credit for the cost of solar
technology installations. Credit applies to the basis remaining after any utility or state incentives have been taken. Contact
the U.S. Internal Revenue Service for further information.
• Washington State Sales Tax Exemption - The sale of solar electric systems under 10 kilowatts is exempt from state sales
taxes.
• Renewable Energy Production Incentives - In May 2005, the Governor of Washington signed Senate Bill 5101, and in
August 2006 the Washington Department of Revenue issued rules (updated in 2009) that established a base -level
production incentive of 15 cents per kilowatt-hour (kWh) capped at $5,000 per year, for individuals, businesses, or local
governments that generate electricity from solar power, wind power or anaerobic digesters. Higher incentive levels are
available (up to 54 cents per kilowatt-hour) if the solar electric (PV) panels and/or inverter are manufactured in the State of
Washington. If the system is a community -solar system the base rate is 30 cents per kilowatt-hour with higher incentive
levels if system components are made in -state. The program runs from July 1, 2005 through June 30, 2020. Ownership of
the renewable energy credits or "green tags" remains with the customer -generator. Your solar electric system must be
certified by the State Department of Revenue.
[mil®
o ariS ize Seattle by Northwest SEED is licensed under a Creative Commons Attribution-NonCommercial-NoDerivs 3.0 United States License.
Based on a work at solarizeseattle.org.
Permissions beyond the scope of this license may be available at nwseed.org.
Packet Page 185 of 340
http://solarizewa.org/workshops/frequently-asked-questions 11 /7/2013
AM-6247
City Council Meeting
Meeting Date: 11/19/2013
Time:
Submitted For: Phil Williams
Department: Public Works
Committee: Parks, Planning, Public Works
Finance
Submitted By: Kody McConnell
Type: Action
Information
Subject Title
Public Hearing and potential action on the 2014-2016 Utility Rates Ordinance.
Recommendation
5.
It is recommended that this item be forwarded for review and action by the City Council following
previous presentations and discussions of the agenda item by the Finance and Parks, Planning, and Public
Works Committees.
Previous Council Action
On June 11, 2013, the Finance and Planning, Parks and Public Works committees reviewed this item and
recommended it be reviewed by the City Council. On July 23, 2013, staff made a presentation on options
to increase utility rates to the City Council. On August 13, 2013, staff provided additional information
and a recommendation on the proposed utility rate adjustments at the Council Committee meetings. The
recommendation included rate comparisons with other cities.
Narrative
The City of Edmonds operates and maintains potable water distribution, sewer conveyance and
wastewater treatment, and storm and surface water utilities. Staff will review the present and future
challenges of operating and maintaining each system and discuss strategies regarding future rate
adjustments to support each program. A draft ordinance will be provided. Council instructed staff to note
this item for official public hearing to receive additional citizen input.
AttnehmPnte
Draft Rate Ordinance
Form Review
Inbox
Reviewed By
Date
Public Works
Phil Williams
10/25/2013 01:53 PM
City Clerk
Scott Passey
11/12/2013 08:49 AM
Public Works
Kody McConnell
11/12/2013 09:35 AM
City Clerk
Scott Passey
11/12/2013 02:57 PM
Mayor
Dave Earling
11/14/2013 09:05 AM
Finalize for Agenda
Scott Passey
11/14/2013 09:09 AM
Form Started By: Kody McConnell
Started On: 10/21/2013 08:42 AM
Packet Page 186 of 340
Final Approval Date: 11/14/2013
Packet Page 187 of 340
ORDINANCE No.
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING
THE PROVISIONS OF SECTION 7.30.030 WATER RATES - METER
INSTALLATION CHARGES, RELATING TO UTILITY RATES OF WATER
SUPPLIED THROUGH METERS, THE PROVISIONS OF SECTION 7.30.040
UTILITY CHARGES - SANITARY SEWER, RELATING TO UTILITY RATES OF
UNMETERED SANITARY SEWER SERVICES, AND THE PROVISIONS OF
SECTION 7.50.050 RATES AND CHARGES, RELATING TO UTILITY RATES
FOR STORM AND SURFACE WATER MANAGEMENT SERVICES, IN ORDER TO
INCREASE SUCH RATES AND FIXING A TIME WHEN THE SAME SHALL
BECOME EFFECTIVE.
WHEREAS, the City of Edmonds operates three enterprise utility operations which incorporate
potable water distribution, sanitary sewer conveyance and wastewater treatment, and storm and surface
water management functions; and
WHEREAS, the Engineering Division of the Public Works & Utilities Department commissioned a
utility rate analysis of its three enterprise utility operations by FCS Group of Redmond, Washington; and
WHEREAS, the City Council has received utility rate study reports of the consultants
recommending increases in potable water, sanitary sewer, and storm and surface water management
utility rates to address rising operating and maintenance costs including but not limited to wholesale cost
increases for potable water acquisition and needed replacement of failing utility infrastructure; and
WHEREAS, the City Council deems it to be in the public interest to increase rates finding that such
increases are justified on a cost -to -service basis; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. The Edmonds City Code Section 7.30.030 Water rates — Meter installation
charges, Sections A and B, are hereby amended to read as follows:
Packet Page 188 of 340
7.30.030 Water rates - Meter installation charges.
A. Base Rate. The bimonthly rates of water supplied through meters shall
be fixed at the following levels:
Effective Dates
1/1/2014 1/1/2015 1/1/2016
1. Single-family residence (per unit) $24.14 $26.31 $28.68
2. Duplex, apartment houses, $21.26 $23.17 $25.26
condominiums and other multi -unit
residences (per unit)
3. All other customers: Meter
1/1/2014
1/1/2015
1/1/2016
3/4"
$29.19
$31.82
$34.68
1"
$59.42
$64.77
$70.60
1'/2"
$109.88
$119.77
$130.55
2"
$167.53
$182.61
$199.04
3"
$361.40
$393.93
$429.38
4"
$511.93
$558.00
$608.22
6"
$1,038.26
$1,131.70
$1,233.55
B. Variable Rate. In addition to the base rate set forth above, the customer
shall be charged the following rate per 100 cubic feet of water consumed:
Effective Dates
1/1/2014 1/1/2015 1/1/2016
$2.51 $2.74 $2.99
All water Base Rate and Variable Rate charges on water utility bills mailed
on or after January 1 s` of each year shall be based on rates as reflected in this section
corresponding with said time period.
Section 2. The Edmonds City Code Section 7.30.040 Utility charges - Sanitary sewer,
Section A is hereby amended to read as follows:
Packet Page 189 of 340
7.30.40 Utility charges - Sanitary sewer.
A. The following rates shall be charged on all billings after the effective date
shown with respect to the following customers and/or service:
Effective Dates
1/1/2014 1/1/2015 1/1/2016
1. Single-family residence (bimonthly
per unit)
Connected
$55.45
$60.72
$66.49
Unconnected
$8.96
$9.80
$10.74
2. Duplex, apartment houses,
condominiums and other multi -unit
residences (bimonthly per unit)
Connected
$44.54
$48.78
$53.42
Unconnected
$8.96
$9.80
$10.74
3. Duplex, apartment houses,
condominiums and other multi -unit
residences (monthly per unit)
Connected
$22.27
$24.39
$26.71
Unconnected
$4.48
$4.90
$5.37
3. All other customers (monthly)
1/1/2014
1/1/2015
1/1/2016
Fixed rate
$3.15
$3.45
$3.78
Volume charge (per ccf)*
$3.57
$3.91
$4.28
*per 100 cubic feet (1 unit) of
metered water
consumption
Section 3. The Edmonds City Code Section 7.50.050 Rates and charges, Section A, is
hereby amended to read as follows:
7.50.050 Stormwater rates and charges.
A. The following rates shall be charged on all billings with respect to the
following customers and/or service:
CATEGORY
EFFECTIVE DATE
1/1/2014 1/1/2015
1/1/2016
Single-family residential and multi -family residential
Bimonthly billing cycle
$23.64
$24.70
$25.81
Monthly billing cycle
$11.82
$12.35
$12.91
All other resident customers per ESU (monthly cycle)
$11.82
$12.35
$12.91
Packet Page 190 of 340
Section 4: Effective Date. This Ordinance, being an exercise of a power specifically delegated to
the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and
publication of an approved summary thereof consisting of the title.
APPROVED:
MAYOR DAVID O. EARLING
ATTEST/AUTHENTICATED:
CITY CLERK, SANDRA S. CHASE
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
JEFFREY B. TARADAY, WSBA# 28182
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
Packet Page 191 of 340
SUMMARY OF ORDINANCE NO.
of the City of Edmonds, Washington
On the day of , 201, the City Council of the City of Edmonds
passes Ordinance No. . A summary of the content of said ordinance, consisting of the title,
provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING
THE PROVISIONS OF SECTION 7.30.030 WATER RATES — METER
INSTALLATION CHARGES, RELATING TO UTILITY RATES OF WATER
SUPPLIED THROUGH METERS, THE PROVISIONS OF SECTION 7.30.040
UTILITY CHARGES — SANITARY SEWER, RELATING TO UTILITY RATES OF
UNMETERED SANITARY SEWER SERVICES, AND THE PROVISIONS OF
SECTION 7.50.050 RATES AND CHARGES, RELATING TO UTILITY RATES
FOR STORM AND SURFACE WATER MANAGEMENT SERVICES, IN ORDER TO
INCREASE SUCH RATES AND FIXING A TIME WHEN THE SAME SHALL
BECOME EFFECTIVE.
The full text of this Ordinance will be mailed upon request.
DATED this day of 5201
CITY CLERK, SANDRA S. CHASE
Packet Page 192 of 340
AM-6320 6
City Council Meeting
Meeting Date: 11/19/2013
Time: 45 Minutes
Submitted For: Stephen Clifton Submitted By: Stephen Clifton
Department: Community Services
Committee: Type: Action
Information
Subject Title
Presentation and Potential Action on the Proposed Edmonds Downtown Business Improvement District Work
Program and Budget for Year 2014.
Recommendation
The Edmonds Downtown Business Improvement District Interim Members Advisory Board is requesting the City
Council approve the attached proposed work program and budget for year 2014.
Previous Council Action
November 13, 2012 - The City Council Finance Committee expressed support for, and recommended the City
Council approve, a resolution initiating a proposal for a business improvement district within a portion of the City of
Edmonds.
November 27, 2012 - The City Council voted to approve a resolution initiating a proposal for a business
improvement district within a portion of the City of Edmonds (see attached).
December 18, 2012 - The City Council voted to approve a resolution declaring the City's intent to establish a
business improvement district within a portion of the City of Edmonds and setting the public hearing date for January
15, 2013 (see attached).
January 15, 2013 - The City Council voted to approve Ordinance 3909 establishing a business improvement district
within a portion of the City of Edmonds.
March 12, 2013 - The City Council confirmed the appointment of eleven Edmonds Downtown Business
Improvement District Interim Members Advisory Board members.
March 12, 2013 - The City Council approved Ordinance 3914 amending Edmonds City Code 3.75.120 relating to
bringing consistency between the timelines established for preparing bylaws/policy guidelines and a work
program/budget for year 2013.
June 11, 2013 - The City Council Finance Committee recommended that this item be placed on the City Council
agenda as a 30 minute item. During the June 25, 2013 City Council meeting, members of the Edmonds Downtown
Business Improvement District (EDBID) Interim Members Advisory Board will present information on proposed
EDBID work program and budget for year 2013 in addition to bylaws. A question and answer session may follow.
June 25, 2013 - The City Council approved Edmonds Downtown Business Improvement District Year 2013 Work
Program and Budget.
June 25, 2013 - The City Council approved Ordinance 3929 - Amending ECC Section 3.75.060, 3.75.070, 3.75.080,
3.75.090 and 3.75.100 clarifying terminology within these code sections.
Packet Page 193 of 340
July 23, 2013 - The City Council approved Edmonds Downtown Business Improvement District Bylaws.
August 6, 2013 - The City Council approved Ordinance 3941 amending Edmonds City Code Section 3.75.120
changing the date that recommended annual work programs and budgets be submitted to the City Council each year
from September 1 st to October 1, unless otherwise agreed to by the City Council. The Edmonds Business Business
Improvement District Interim Advisory Board requested a submittal date of October 31, 2013 for submitting a work
program and budget for year 2014.
Narrative
Edmonds City Code Section 3.75.120 requires the Edmonds Downtown Business Improvement District (EDBID)
Interim Members Advisory Board to recommend and submit annual work programs and budgets to the City Council
for review and consideration by October 1st of each year, unless otherwise agreed to by the City Council. One
exception is the required submittal date for the proposed 2014 work plan and budget which is October 31,
2013; the EDBID met this required deadline by providing Attachment 1 to the City on October 30, 2013.
Edmonds Downtown Business Improvement District Interim Members Advisory Board members will be attending
the November 19, 2013 City Council meeting to present the 2014 work program and budget.
Background
Business Improvement Districts (BIDS), also known as Business Improvement Areas (BIAS), are designed to aid
general economic development and to facilitate merchant and service business cooperation. A BID is a local self-help
funding mechanism that allows businesses and/or property owners within a defined area to establish a special
assessment district. In Washington State, BIDS are authorized by statute, i.e., the Revised Code Washington.
More specifically, the above referenced funding mechanism is an assessment collected from businesses and/or
properties within defined geographic boundaries where BID sponsored/supported activities are financed through a
special assessment. There are many reasons to create a BID. The most common motivations are that BIDs are
conceived, designed, and managed locally by those who are paying the assessments, and everyone in the district will
contribute toward funding BID activities. In other words, business owners pool their money to do things they want to
do and that are best done collectively. Funds collected are used to provide services for the mutual benefit of
businesses and/or properties being assessed and can be used to provide marketing, public area maintenance, security,
parking, streetscape improvements, and professional management/services. Each BID typically has a member
advisory board made up of members within the BID boundary.
The concept of business district management funded through business community supported assessments has been
around for many years and gained wide popularity during the 1990s. Under one name or another, well over 1,000
such districts exist throughout the United States, with many more in Canada and throughout the world (Business
Improvement Districts in the United States - Rutgers University, 2011). In Washington State, Parking and/or Business
Improvement Districts/Areas exist in Olympia, Poulsbo, Richland, Seattle (eight currently active), Spokane, Tacoma,
Yakima, Auburn, Everett, Burien and Port Angeles; the City of Longview is currently in the process of working to
create a BID.
January 15, 2013 City Council meeting link (Agenda Item #4):
http://agenda.ci.edmonds.wa.us/agenda publish.cfm?mt=ALL&get month=l&get year=2013&dsp=ag&seq=767
March 12, 2013 City Council meeting link (Agenda Item #5):
http://agenda.ci.edmonds.wa.us/agenda publish.cfmn?mt=ALL&get month=3&get year=2013&dsp=ag&seq=795
June 25, 2013 City Council meeting link (Agenda Item #12):
http://agenda.ci.edmonds.wa.us/agenda publish.cfm?mt=ALL&get month=6&get year=2013&dsp=ag&seq=831
July 23, 2013 City Council meeting link (Agenda Item
Packet Page 194 of 340
#7):http://agenda.ci.edmonds.wa.us/agenda publish.cfm?mt=ALL&get month=7&get year=2013&dsp=ag&seq=849
August 6, 2013 City Council meeting link (Agenda Item #6):
http://agenda.ci.edmonds.wa.us/agenda publish.cfm?mt=ALL&get month=8&get year=2013&dsp=ag&seq=854
Attachments
Attachment 1 - EDBID Proposed Draft 2014 Work Program and Budget
Attachment 2 - Ordinance 3909
Attachment 3 - Ordinance 3914 - Amending ECC Section 3.75.120
Attachment 4 - Ordinance 3929 - Amending ECC Section 3.75.060, 3.75.070, 3.75.080, 3.75.090 and 3.75.100
Attachment 5 - Ordinance 3941 - Amending ECC Section 3.75.120
Inbox Reviewed By
City Clerk Scott Passey
Mayor Dave Earling
Finalize for Agenda Scott Passey
Form Started By: Stephen Clifton
Final Approval Date: 11/14/2013
Form Review
Date
11/14/2013 08:08 AM
11/14/2013 09:07 AM
11/14/2013 09:09 AM
Started On: 11/13/2013 02:54 PM
Packet Page 195 of 340
EDMONDS DOWNTOWN BUSINESS
IMPROVEMENT DISTRICT
PROPOSED 2014
WORK PROGRAM & PLAN
Edmonds, Washington
Prepared pursuant to
Edmonds City Ordinance 3909, Section 3.75.120
Packet Page 196 of 340
The mission of the Edmonds Downtown Business Improvement District is to
encourage, promote and participate in activities enhancing the general economic
conditions for the mutual benefit of businesses in the district and the city of
Edmonds.
Per Ordinance 3909, the scope of work includes:
A. Marketing & Hospitality: may include maps/brochures/kiosks/directories, web site, social
media, marketing/advertising campaigns, holiday decorations, street performers/artists,
historic education/heritage advocacy, special public events
B. Safety & Cleanliness: may include maintenance, security, pedestrian environment
enhancements
C. Appearance & Environment: may include design enhancements, neighborhood advocacy &
communication, streetscapes/lighting/furniture
D. Transportation: may include transportation alternatives, directional signage, parking
management & mitigation
E. Business Recruitment & Retention: may include education/seminars, market research,
business recruitment
F. Organization: may include contract staff & professional services, administration costs
PROPOSED 2014 SERVICES
The services to be provided in this plan include items required for the promotion and
enhancement of the EDBID and to meet the needs identified by members of the District.
The services are not intended to take the place of, but add to or supplement those services
provided by the City. The services will be executed under the direction of the EDBID
Members Advisory Board.
A. Non-profit Organization
The Members Advisory Board is in the process of forming a non-profit organization
incorporated under Washington law. This non-profit organization will be established for
the purpose of contracting with the City of Edmonds and executing the responsibilities
of the EDBID and will carry out the activities prescribed in the EDBID bylaws, pursuant to
ECC 3909, section 3.175.140, and will promote and support the EDBID. The Members
Advisory Board has adopted Edmonds Downtown Business District Association, the
"District Association" as the name of the organization. The District Association will
administer the programs and work plan on behalf of the EDBID in 2014. In addition, the
District Association will engage the services of a local attorney, pro bono and partially
compensated, to assist with legal matters, including filing of taxes and filing for Section
501(c)(3) status with the Internal Revenue Service.
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The Board of Directors and Officers of the District Association will be made up of the
same members as the EDBID Members Advisory Board, as appointed and under the
same terms, as proposed in the EDBID Bylaws.
B. Administration
The District Association Board may contract with an individual(s) to provide accounting
expertise regarding our financials, as well as administer member mailings and maintain
the District's webpage.
The Board will continue to be responsible for the research and implementation of the
proposed professional services listed herein.
Operating expenses will include supplies and insurance, post office box rental, mailings
to members, and web domain and hosting fees. Legal, accounting and professional
services will be contracted on an as -needed basis. When appropriate, pro-bono services
will be used.
C. Assessment and Evaluation
The District Association recognizes the important responsibility it has to its members to
demonstrate effective and efficient use of EDBID resources. As such, the District
Association will include reasonable and appropriate program assessment and evaluation
efforts within its work plans. This may include internal and external initiatives such as
member surveys, market research, third party or independent impact analysis, etc.
D. Member Engagement and Outreach
Creating a collaborative and effective business district is a high priority for the District
Association. Communications to members will take place regularly and in a cost-
effective manner. A member meeting will be held in April 2014 to elect board members
and will serve as a forum to seek input into the mission and activities of the EDBID.
E. Business and Civic Collaboration and Outreach
Partnering with existing organizations in Edmonds will help to strengthen the mission of
the EDBID. The District Association will create and maintain a comprehensive list of
organizations and follow up with outreach to each. Outreach will be extended to the
Downtown Edmonds Merchants Association, Chamber of Commerce, arts organizations,
City of Edmonds, education partners, service clubs, business organizations and other
community groups.
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F. Branding, Identity and Marketing
Currently, the District Association is reviewing proposals and finalizing selection of a
design firm for branding and identity initiatives, including logo design, web design and
promotional materials. In 2014, the District Association anticipates finalizing branding
and logo design and creation of a website, stationery package, newsletter template and
press organization kit.
Additional services under consideration in 2014 include: print ads, way finding signage,
digital kiosks, and a specific targeted marketing campaign for "local first" advertising.
G. Professional Business Resources
Being mindful of by -appointment members' needs, the District Association will offer
services as determined to be beneficial to the members. Examples include, but are not
limited to, business directories, professional services, assistance with social media,
search engine optimization, etc.
In 2014, we will begin planning, research and implementation of a downtown directory,
physical and online, to include all member businesses.
H. Parking
Members of the EDBID parking committee will continue to attend City of Edmonds
parking committee meetings to ensure we are working in concert with city efforts.
The committee will survey the available parking on both public and private property.
The goal is to identify areas of underutilized parking spaces and areas where parking is
particularly difficult. Once those areas are identified solutions will be explored.
Education of business owners regarding the employee permit parking areas will target
those businesses whose employees repeatedly park in the 3 hour limit areas. We plan
outreach education to commuters who park in the downtown areas in the hopes of
moving them out of the neighborhood and into available parking closer to the ferry.
I. Appearance and Environment
Research the costs of ideas to enhance the appearance of the EDBID, including adding
additional garbage/recycling cans, contributing to ongoing City -sponsored programs
such as art -topped flower poles and programs to encourage building owners to think
beyond beige -based color palettes for their buildings. Input will be requested at the
annual meeting to see which projects matter most to members.
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J. 2015 Work Plan and Budget
The EDBID will prepare a 2015 work program, plan and annual budget to present to
Edmonds City Council in October 2014.
II. PROPOSED SOURCES OF FUNDING
The District Association will enter into an agency agreement or contract with the City of
Edmonds for the purpose of having the City levy and collect, and then disburse to the
District Association, assessments with respect to the EDBID businesses subject to such
assessment pursuant to Ordinance 3909.
A. Assessments
Assessments will be collected in accordance with Ordinance 3909.
B. Grants and Donations
The District Association may pursue and accept grants and donations from private
institutions, the City, other public entities or individuals and other non-profit
organizations, in accordance with State and Federal law.
III. ANNUAL BUDGET
A. Budgeted Revenue
The projected assessments collected for 2014 will be approximately $89,000.
B. Budgeted Expenditures
In accordance with the scope of work in Ordinance 3909, budgeted expenditures for the
2014 operating year of the EDBID will be as follows:
District Association Administration
$ 10,000
District Association Insurance & Licensing
$ 3,000
Marketing & Branding/Identity
$ 50,000
Member Engagement and Outreach
$ 5,000
Professional Business Resources
$ 12,000
Appearance & Environment
$ 5,000
TOTAL 2014 REVENUE $ 85,000
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C. Unallocated Funds
An unallocated fund balance is projected. The EDBID reserves the right to use
unallocated funds as necessary.
D. Subsequent Budgets
The EDBID Board shall establish for each fiscal year after the first year a proposed
budget for expenditures. Such proposed budgets shall: i) reasonably itemize the
purpose for which monies are proposed to be expended by the EDBID; and (ii) set forth
the total amount proposed to be expended. A proposed budget, whether for the first
year or for subsequent years, shall be referred to as the "Budget."
E. General Provisions
i. The District Association shall make no expenditures other than in accordance
with and pursuant to a Budget for which a total Annual Budget amount has
been approved by the City and the EDBID Board.
ii. In the event that in any given fiscal year the sources of funding and/or reserves
held over from the previous year do not equal the total annual budget amount,
the EDBID Board may choose to eliminate some expenditures in order to
balance the budget.
iii. The District Association, at the conclusion of the fiscal year, will provide a
detailed financial report in accordance with Ordinance 3909, as amended.
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ORDINANCE NO. 3909
AN ORDINANCE ESTABLISHING AN EDMONDS
DOWNTOWN BUSINESS IMPROVEMENT DISTRICT;
LEVYING ASSESSMENTS UPON BUSINESS OWNERS;
PROVIDING FOR THE DEPOSIT OF REVENUES IN A
SPECIAL ACCOUNT AND EXPENDITURES THEREFROM;
PROVIDING FOR COLLECTION OF AND PENALTIES FOR
DELINQUENCIES; PROVIDING FOR THE ESTABLISHMENT
OF A MEMBERS ADVISORY BOARD; AND PROVIDING
FOR AN IMPLEMENTATION AGREEMENT WITH A
PROGRAM ADMINISTRATOR.
WHEREAS, the owners and operators of businesses located within the area and
representing approximately sixty percent (60%) or more of the assessments levied by this ordinance
signed a petition in support of establishing an Edmonds Downtown Business Improvement District;
and
WHEREAS, pursuant to RCW 35.87A.030, the City Council on November 27, 2012
adopted Resolution 1284 entitled "A Resolution of the City Council of the City of Edmonds,
Washington, initiating a proposal for a Business Improvement District within a portion of the City
of Edmonds";
WHEREAS, pursuant to RCW 35.87A.040, the City Council on December 18, 2012
adopted Resolution 1285 entitled, "A Resolution of the City Council of the City of Edmonds,
Washington, Declaring the City's Intent to Establish a Business Improvement District Within a
Portion of the City of Edmonds and Setting a Public Hearing Date Regarding the Same"; and
WHEREAS, the Edmonds Downtown Business Improvement District established
herein is for the purpose of enhancing conditions for the owners and operators of businesses;; and
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WHEREAS, as provided by Resolution 1285, the City Council, held a public
hearing on the Edmonds Downtown Business Improvement District on January 15, 2013 in the City
Council Chambers, City Hall, 250 Fifth Avenue North, Edmonds, Washington; and
WHEREAS, the testimony received at that hearing resulted in the Council
determining that establishing an Edmonds Downtown Business Improvement District is in the best
interest of the owners and operators of businesses within its boundaries and the public generally;
NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO
ORDAIN AS FOLLOWS:
Section 1. A new chapter 3.75 of the Edmonds City Code entitled "Business
Improvement District," is hereby adopted to read as follows:
Chapter 3.75
BUSINESS IMPROVEMENT DISTRICT
Sections:
3.75.010
Area Established.
3.75.020
Levy of Assessments.
3.75.030
Programs.
3.75.040
Assessment Methodology.
3.75.050
Rate Changes.
3.75.060
Deposit of Revenues.
_
3.75.070
Collection Schedule.
3.75.080
Delinquent Payments.
3.75.090
Notices.
3.75.100 Disputes.
3.75.110 Expenditures.
3.75.120 Members Advisory Board.
3.75.130 Business Improvement District Fund Oversight.
3.75.140 Contract for Program Management.
ECC 3.75.010. Area Established. As authorized by Chapter 35.87A RCW, there is
hereby established an Edmonds Downtown Business Improvement District ("EDBID") within the
following boundaries as shown on the map attached as "Exhibit A"(when a street or alley is named,
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the area boundary is the centerline of the right-of-way_ including vacated portions unless otherwise
specified in the description). The EDBID includes the parcels with the tax ID numbers set forth in
Attachment B hereto, which is incorporated herein as set forth in full (for additional detail, please
see the attached map). In case of a conflict between the list of parcels Exhibit B and the ma
(Exhibit A), the map shall control.
ECC 3.75.020. Levy of Assessments. To finance the programs authorized in
Section 030, the owners and operators of businesses (collectively, "Members") in the EDBID
described in Section I shall pay and be subject to a special assessment in the amount listed in Table
1 below. The Assessment shall be measured by the type and square footage of the business, subject
to calculations and limitations in Section 040. Residential properties and the residential component
of mixed -use properties shall not be subject to the special assessments. Commercial properties. or
the portions thereof, that are vacant (do not contain a business) shall not be assessed.
ECC 3.75.030. Programs. Assessment revenues may be used for any combination
of the following component programs, but not for any other purpose:
A. Marketing & Hospitality
a. Maps/Brochures/Kiosks/Directories
b. Web Site
c. Social Media
d. Marketing/Advertising Campaigns
e. Holiday Decorations
f. Street Performers/Artists
g. Historic Education/Heritage Advocacy
h. Special Public Events
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B. Safety & Cleanliness
a. Maintenance
b. Securijy
c. Pedestrian Environment Enhancements
C. Appearance & Environment
a. Design Enhancements
b. Neighborhood Advocacy & Communication
c. Streetscapes/Lightin • urniture
D. Transportation
a. Transportation Alternatives
b. Directional Signage
c. Parking Management & Miti ag tion
E. Business Recruitment & Retention
a. Education/Seminars
b. Market Research
c. Business Recruitment
F. Organization
a. Contract Staff & Professional Services
b. Administration Costs.
ECC 3.75.040. Assessment Methodoloay. The special assessment amount shall
be based on the type of business multiplied by the square footage of a business. There shall be
two business classifications for the purposes of calculating the assessment: "open door"
businesses (e.p., restaurants, retailers, banks, etc.), and "by appointment" businesses (e.g., hair
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salons, doctors, lawyers, nail salons, insurance providers counselors, financial advisors, etc.).
Open door establishments are assessed at a higher rate than by appointment businesses due to the
relatively higher benefit that open door businesses are expected to receive from the programs,
Table I shows the annual assessment for both classifications of businesses based on theirs ware
footage within the EDBID.
Table 1
Square footage
Assessment for
"Open Door"
Assessment for
"By Appointment"
0-499
$90 quarter ($30 per month)
$30 quarter ($10 per month)
500-999
$105 quarter ($35 per month)
$45 quarter ($15 per month)
1000-1999
$120 quarter ($40 per month)
$60 quarter ($20 per month)
2000-4999
$135 quarter ($45 per month)
$75 quarter ($25 per month)
5000 and over
$150 quarter ($50 per month)
$90 quarter ($30 per month)
The initial assessment calculation shall be based on the City of Edmonds' business license
records for year 2012. Governmental entities, public utilities, nonprofits operating under Internal
Revenue Code section 501 c 3 shall not be assessed.
ECC 3.75.050. Rate Changes. Changes in the assessment rate shall only be made
by ordinance and as authorized by state law.
ECC 3.75.060. Deposit of Revenues. The City of Edmonds will create a
Business Improvement District Fund within the City of Edmonds budget; a separate subaccount
designated as the Edmonds Downtown Business Improvement District Account (called "the
Account"). The following monies shall be deposited in the Account:
(a) All revenues from assessments levied under this ordinance;
(b) Gifts, grants and donations;
(c) Interest and all other income from the investment of Account deposits;
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(d) Reimbursements due to the Account;
(e) Interest and/or penalties from delinquent accounts; and
(f) Transfers from other city funds, PROVIDED THAT liabilities of the EDBID
shall not be an obligation of the general fund or any other special fund of the
city
ECC 3.75.070. Collection Schedule. Assessments shall be paid and collected on
a quarterly basis, PROVIDED THAT Members may opt to pay the full yearly assessment at the
time of the billing for the first quarter.
ECC 3.75.080. Delinquent Payments. If the assessment is not paid within sixty
60 days after its due date a delinquency charize shall be added at the rate of twelve percent
(12%) per annum. The Finance Director is authorized to use a City of Edmonds approved
collection agency to collect any unpaid assessments. Use of a collection agency will result in a
business pgyigg the a enc 's fee on top of the amount of the BID assessment plus interest and
penalties.
ECC 3.75.090. Notices. Notices of assessment, installment_ payments, or
delinquency. and all other notices contemplated by this ordinance shall be sent to the EDBID
Member by ordinary mail to the mailing address shown on the Business License as maintained
by the CiV Clerk. Failure of the Member to receive gny mailed notice shall not release the
Member from the duty to pay the assessment and any interest and delinquency charges on the
due date.
ECC 3.75.100. Disputes. Any Member seeking to challenge the amount of an
assessment or delinquency charge may submit additional information concerning the
classification and/or square footage of the business to the Finance Director or designee, who may
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adiust the assessment based on Table 1 if he determines that the original classification and/or
square footage was erroneous. The Finance Director shall provide a written detennination to the
Member, which may be appealed to the City's Hearing Examiner within ten days of the Finance
Director's determination bypaying an appeal fee in the amount of $250.00 and filing a notice of
appeal with the city clerk that sets forth the alleged error in the Finance Director's determination.
The Member has the burden of proof before the Hearing Examiner to show that the assessment
or delinquency fee is incorrect.
ECC 3.75.110. Expenditures. Expenditures from the Account shall be made
Uon vouchers drawn by the Finance Director and shall be used exclusively for the purposes
defined in Section 030.
ECC 3.75.120. Members Advisory Board. The Mayor shall appoint, subject to
confirmation by the City Council, an interim Members Advisory Board comprised of Members
from the EDBID within sixty dais of the effective date of this ordinance. The Mayor shall
appoint at least seven and no more than eleven interim board members. The interim Board shall
be composed of both open door and by appointment EDBID Members, respectively, in rough
proportion to the dollar value of assessments to be levied on each classification of businesses. In
addition., the Finance Director and the Community Services / Economic Development Director
shall be non-votiniz, ex officio members of the interim board.
The interim Members Advisory Board shall be responsible for proposing bylaws
and policy guidelines to the City Council that will address, among other matters, the composition
and method ofa ointin or electing future board members. The initial Member Advisory Board
shall submit their proposed bylaws to the city council within 90 days of the city council's
confirmation of the mayor's initial appointments. The interim Members Advisory Board shall
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also provide advice and consultation to the Finance Director, and to any individual or agrench
that mqy be hired to manse the day-to-day operations of the Business Improvement District
program, on all matters related to the operation of the program.
The interim Members Advisory Board shall recommend a work program and
budget for 2013 no later than 90 days after the effective date of this ordinance and shall
recommend a work program and budget for all subsequent years no later than September 1 St of
the ear before. The board shall address and discuss Member concerns and questions reizardin
the EDBID and program; review all reports submitted to the Finance Department by the
Member's Advisory Board or Program Administrator, if hired,• and sponsor the initial annual
Members meeting.
ECC 3.75.130. Business Improvement District Fund Oversight. The Finance
Director shall administer the BID Fund for the City with authority to:
(a) Consider adjusting the assessment amount based on an erroneous classification
or square footage;
(b) Collect the assessments; refund assessments when overpaid or otherwise
improperly collected; extend the deadline for payment; and waive delinquenccharges and
interest whenever the delinquency results from extenuating circumstances beyond the Member's
control, such as a casualty loss causing premature closure of the business, bankruptcy, or the
total principal payment due to the City (exclusive of penally and interest is Ten Doltars $10.U0
or less;
(c) Calculate and collect the interest for late payments: and
(d) Accept and deposit advance payment of assessments by Members,_ accept
donations from governmental a mendpublic, and owners and operators of businesses.
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ECC 3.75.140. Contract. for Program Management. The Community_ Services!
Economic Development Director andlor Finance Director shall serve as the Program
Administrator until permanent provisions are made pursuant to adopted bylaws.
Section 2. Commencement of Assessments. Assessments shall commence at the
beginning of the month following effective date of this ordinance.
Section 3. Effective Date. This ordinance shall take effect five (5) days after
passage and publication of an approved summary consisting of the title.
ATTEST/AUTHENTICATED:
CITY CLERK, SANDRA S. CHASE
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
BY
JEFF TA DAY
FILED WITH THE CITY CLERK: 01-11-2013
PASSED BY THE CITY COUNCIL: 01-15-2013
PUBLISHED: 01-20-2013
EFFECTIVE DATE: 01-25-2013
ORDINANCE NO. 3909
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SUMMARY OF ORDINANCE NO.3909
of the City of Edmonds, Washington
On the 151h day of January, 2013, the City Council of the City of Edmonds,
passed Ordinance No. 3909. A summary of the content of said ordinance, consisting of the title,
provides as follows:
AN ORDINANCE ESTABLISHING AN EDMONDS DOWNTOWN BUSINESS
IMPROVEMENT AREA; LEVYING ASSESSMENTS UPON BUSINESS OWNERS;
PROVIDING FOR THE DEPOSIT OF REVENUES IN A SPECIAL ACCOUNT AND
EXPENDITURES THEREFROM; PROVIDING FOR COLLECTION OF AND PENALTIES
FOR DELINQUENCIES; PROVIDING FOR THE ESTABLISHMENT OF A MEMBERS
ADVISORY BOARD; AND PROVIDING FOR A BUSINESS IMPROVEMENT DISTRICT
PROGRAM ADMINISTRATOR.
The full text of this Ordinance will be mailed upon request.
DATED this 161h day of January, 2013
z. " .
C �'
CITY CLERK, SANDRA S. CHASE
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Attachment A
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Packet Page 213 of 340
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Attachment B
Parcel IDs Associated with Edmonds Downtown Business Improvement District
00434400100601
00830800020500
27032300407700
27032300406500
00434202101600
00871500010000
00434209703702
27032300405800
00434202101800
00871500010100
00434209703700
00434212003900
00434202101900
00787600010000
00952100010100
00434212003700
00434202102100
00787600020100
00952100000201
00434212003800
00434202102300
00787600020200
00952100000301
27032300404400
00434202102600
00787600020300
00952100000001
27032300405400
00434202102800
00863300010100
00952100000002
27032300405600
00434202102900
00863300020100
00952100000003
27032300405500
00434202103000
00863300020200
00952100000004
00434401500601
00434202103100
00863300020300
00952100000005
00434401500602
00434212000302
00434401200300
00952100000006
00454800102000
00434212000500
00858900120100
00952100000007
27032300408500
00434212000600
00858900120200
00952100000008
00678200010100
00434212000700
00858900120400
00952100000009
00678200010200
00434212000900
00858900120300
00952100000010
00678200010300
00434212001100
00434400700402
00952100000011
00678200010400
00434212001200
00434400700500
00952100000012
00678200010500
00434212001500
00434400700700
00952100000013
00678200010600
00434212001700
00434400700800
00952100000014
00678200010700
00434212002100
00434400700300
00952100000015
00678200010800
00434212002400
00434400700401
00952100000016
00678200020100
00434212002600
00434400600100
00952100000017
00678200020200
00434212002800
00434400600300
00952100000018
00678200020300
00434212003300
00434400600400
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00678200020400
00434212100100
00434400600500
00952100000020
00678200020500
00434212103700
00434400600701
00952100000021
00678200020600
00434212200100
00434400600702
00952100000022
00678200020700
00434212300100
00434400601202
00952100000023
00678200020800
00434209700100
00434400601201
00952100000024
00678200030100
00434209700300
00434400600600
00952100000025
00678200030200
00434209700900
00434400101002
00952100000026
00678200030300
00434209703100
00434400101100
00952100000027
00678200030400
00434209703400
00434400101202
00952100000028
00678200030500
00682200000100
00434400101201
00952100000029
00678200030600
00682200000200
00864100010000
00952100000030
00678200030700
00682200000300
00864100020000
00952100000031
00678200030800
00682200000400
00864100020100
00952100000202
00678200040100
00682200000500
00864100020200
00952100000203
00678200040200
00682200000600
00864100020300
00952100000204
00678200040300
00682200000700
00864100020400
00952100000205
00678200040400
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00682200000800
00864100020500
00952100000302
00678200040500
00682200000900
00864100030000
00952100000303
00678200040600
00682200001000
00864100030100
00952100000304
00678200040700
00682200001100
00864100030200
00952100000305
00678200040800
00682200001200
00864100030300
00956300010100
00454800300700
00434209803700
00864100030400
00956300010200
01070900000100
00434209803900
00454800101200
00956300020100
01070900000200
00434209804000
00454800100901
00956300020200
01070900010500
00434212100700
00434401500700
00956300020300
01070900010600
00434212203701
00887300010100
00956300020400
01070900020100
27032300409000
00887300010200
00956300020500
01070900020200
27032300408200
00887300020100
00956300030100
01070900020300
27032300405100
00887300020200
00956300030200
01070900020400
27032300405200
00887300030100
00956300030300
01070900020500
27032300405300
00887300030200
00956300030400
01070900020600
27032300404600
00887300030300
01016400010000
01070900020700
27032300405700
00887300030400
01016400020100
01070900030100
27032300404500
00887300030500
01016400020200
01070900030200
27032300404100
27032300412700
01016400020300
01070900030300
27032300403600
27032300412800
01016400020400
01070900030400
27032300403700
27032300412900
01016400030100
01070900030500
27032300404000
27032300413000
01016400030200
01070900030600
27032300407800
27032300413100
01016400030300
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27032300407900
27032300413700
01016400030400
01070900000400
00813900000100
00434401201100
01016400000100
01070900020800
00813900000200
00434401201202
01016400000200
01070900020900
00813900000300
00434401201201
01016400000300
01070900021000
00813900000400
27032300404900
01016400000400
01070900021100
00813900010100
27032300408000
01016400000500
01070900021200
00813900010200
27032300413200
01016400000600
01070900021300
00813900020100
00434400700100
01016400000700
01070900030800
00813900020200
00858900100100
01016400000800
01070900030900
00434401600300
00454800200901
01016400000900
01070900031000
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{ERZ699840.DOC;2/00006.080052/} 15
Packet Page 216 of 340
00454800200400
00924700000400
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{ERZ699840.DOC;2/00006.080052/1 16
Packet Page 217 of 340
ORDINANCE NO. 3914
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING EDMONDS CITY CODE,
SECTION 3.75.120 RELATING TO THE EDMONDS
DOWNTOWN BUSINESS IMPROVEMENT DISTRICT AND
FIXING A TIME WHEN THE SAME SHALL BECOME
EFFECTIVE.
WHEREAS, the Edmonds Downtown Business Improvement District (BID) was
established by Ordinance No. 3909 resulting in the establishment of Edmonds City Code Section
3.75; and
WHEREAS, Section 3.75.120 of the Edmonds City Code requires the BID
Members Advisory Board to propose bylaws and policy guidelines to the City Council that will
address, among other matters, the composition and method of appointing or electing future board
members, and that the initial/interim BID Member Advisory Board submit their proposed bylaws
to the city council within 90 days of the city council's confirmation of the mayor's initial
appointments; and
WHEREAS, Section 3.75.120 of the Edmonds City Code requires the BID
Members Advisory Board recommend a work program and budget for 2013 no later than 90 days
after the effective date of Ordinance 3909, and
WHEREAS, the City Council now deems it appropriate to bring consistency
between the timelines established for preparing bylaws/policy guidelines, and a work
program/budget, for year 2013, i.e., submitting both bylaws/policy guidelines and a work
program/budget for year 2013 to the city council within 90 days of the city council's
confirmation of the mayor's initial Members Advisory Board appointments; and
1
Packet Page 218 of 340
WHEREAS, on February 26, 2012, the City Council directed that an ordinance be
prepared to make further revisions to chapter 3.75.120 ECC, NOW, THEREFDORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON DO
ORDAIN AS FOLLOWS:
Section 1. Chapter 3.75.120 of the Edmonds City Code is hereby amended to
read as set forth in Attachment A hereto, which is incorporated herein by this reference as if set
forth in full (new text shown in underline; deleted text shown in strike through):
Section 2. Effective Date. This ordinance, being an exercise of a power
specifically delegated to the City legislative body, is not subject to referendum, and shall take
effect five (5) days after passage and publication of an approved summary thereof consisting of
the title.
AZaAk
d:
MAYOR DAVID O. EARLING
ATTEST/AUTHENTICATED :
CITY CLERK, SANDRA S. CHASE
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
BY: (?��
Jeffrey B. Taraday, City Attorney
FILED WITH THE CITY CLERK: 03-08-2013
PASSED BY THE CITY COUNCIL: 03-12-2013
PUBLISHED: 03-17-2013
EFFECTIVE DATE: 03-22-2013
ORDINANCE NO. 3914
2
Packet Page 219 of 340
SUMMARY OF ORDINANCE NO. 3914
Of the City of Edmonds, Washington
On the 12th day of March, 2013, the City Council of the City of Edmonds passed
Ordinance No. 3914. A summary of the content of said ordinance, consisting of the title,
provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON AMENDING EDMONDS
CITY CODE, SECTION 3.75.120 RELATING TO THE EDMONDS DOWNTOWN
BUSINESS IMPROVEMENT DISTRICT AND FIXING A TIME WHEN THE SAME SHALL
BECOME EFFECTIVE.
The full text of this Ordinance will be mailed upon request.
DATED this 131h day of March, 2013.
4852-3031-9887, v 1
CITY CLERK, SANDRA S. CHASE
3
Packet Page 220 of 340
Attachment A
ECC 3.75.120. Members Advisory Board. The Mayor shall appoint, subject to
confirmation by the City Council, an interim Members Advisory Board comprised of
Members from the EDBID within sixty days of the effective date of this ordinance. The
Mayor shall appoint at least seven and no more than eleven interim board members. The
interim Board shall be composed of both open door and by appointment EDBID
Members, respectively, in rough proportion to the dollar value of assessments to be
levied on each classification of businesses. In addition, the Finance Director and the
Community Services I Economic Development Director shall be non -voting, ex officio
members of the interim board.
The interim Members Advisory Board shall be responsible for proposing
bylaws and policy guidelines to the City Council that will address, among other matters, the
composition and method of appointing or electing future board members. The initial
Member Advisory Board shall submit their proposed bylaws to the city council within 90
days of the city council's confirmation of the mayor's initial appointments. The interim
Members Advisory Board shall also provide advice and consultation to the Finance
Director, and to any individual or agency, that may be hired, to manage the day-to-day
operations of the Business Improvement District program, on all matters related to the
operation of the program.
The interim Members Advisory Board shall reeemniend submit a proposed
work program and budget for 2013 to the city council fielater- than -within 90 days of the
city council's confirmation of the mayor's initial appointments after the err a fiya date of
this ordi an and shall recommend a work program and budget for all subsequent years no
later than September 1st of the year before. The board shall address and discuss Member
Packet Page 221 of 340
concerns and questions regarding the EDBID and program; review all reports submitted
to the Finance Department by the Member's Advisory Board or Program Administrator,
if hired; and sponsor the initial annual Members meeting.
Packet Page 222 of 340
STATE OF WASHINGTON,
COUNTY OF SNOHOMISH
SUMMARY OF ORDINANCE NO. 391d
of the City a1 Edmonds, Washington
On the 12th day of March, 2013, the Cary Council of. the City of
3mvnds pssaad Ordmtutce'No. 3914. A Summary of the content
said ordirtertce eargtstiV fha t11IeON
ro NM as tAo5111149T0N,
U o,,INAHCe OF THE IT OF Nos, W_ _ _ _ _ _
IMPROVEMENT DISTRICT AND FIXING A TIME WHEN THI
SAME SHALL BECOME I FFECTIVE.
The full text of thta Ardd1A8nCa wlll.hd maned upnn request -
DATED th19 131h d9y of March.89i3
CCiTY CLERIC. SAIVDRA S. CHASE
Published: March 17, 2013.
Account Name: City of Edmonds 4
Affidavit of Publication
S.S.
The undersigned, being first duly sworn on oath deposes and says that she is Principal Clerk of
THE HERALD, a daily newspaper printed and published in the City of Everett, County of
Snohomish, and State of Washington; that said newspaper is a newspaper of general
circulation in said County and State; that said newspaper has been approved as a legal
newspaper by order of the Superior Court of Snohomish County and that the notice
Summary of Ordinance No. 3914
a printed copy of which is hereunto attached, was published in said newspaper proper and not
in supplement form, in the regular and entire edition of said paper on the following days and
times, namely:
March 17, 2013
and that said gwspaper was regularly distributed to its subscribers during all of said period.
Subscribed and sworn to before me this
day o March, 2013
Notary Public in and for the State of Washington,
County.
Account Number: 101416
18th
{?.. 4p��
iditig at Everett 5noho:nii�h I
A.
Order Number: J 0001813913
Packet Page 223 of 340
ORDINANCE NO.3929
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING EDMONDS CITY CODE,
SECTIONS 3.75.060, 3.75.070, 3.75.080, 3.75.090 and
3.75.100 RELATING TO THE EDMONDS DOWNTOWN
BUSINESS IMPROVEMENT DISTRICT AND FIXING A
TIME WHEN THE SAME SHALL BECOME EFFECTIVE.
WHEREAS, the Edmonds Downtown Business Improvement
District (BID) was established by Ordinance No. 3909 resulting in the establishment of
Edmonds City Code Section 3.75; and
WHEREAS, Edmonds City Code Sections 3.75.060, 3.75.070, 3.75.080, 3.75.090
and 3.75.100 relate to the deposit and collection of revenue, delinquent payments and notification
of such; and,
WHEREAS, the City's Interim Finance Director has requested a change in
terminology used to more accurately reflect what is to take place related to unpaid
assessments, delinquent charges and payments and the City Council now deems it
appropriate to modify the terminology; and
WHEREAS, on June 25, 2 0 13, the City Council directed that an ordinance be
prepared to make further revisions to sections 3.75.060, 3.75.070, 3.75.080, 3.75.090 and
3.75.100 ECC, NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO
ORDAIN AS FOLLOWS:
Section 1. Sections 3.75.060, 3.75.070, 3.75.080, 3.75.090 and 3.75.100 of the
Edmonds City Code is hereby amended to read as set forth in Attachment A hereto, which is
incorporated herein by this reference as if set forth in full (new text shown in underline; deleted
text shown in strike through):
-1-
Packet Page 224 of 340
Section 2. Effective Date. This ordinance, being an exercise of a power
specifically delegated to the City legislative body, is not subject to referendum, and shall take
effect five (5) days after passage and publication of an approved summary thereof consisting of
the title.
ATTEST/AUTHENTICATED:
CITY CLERK, SANDRA S. CHASE
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
BY:
Jeffrey B. Taraday, City Attorney
FILED WITH THE CITY CLERK: 06-21-2013
PASSED BY THE CITY COUNCIL: 06-25-2013
PUBLISHED: 06-30-2013
EFFECTIVE DATE: 07-05-2013
ORDINANCE NO. 3929
Appr ed-.
r
M YOR DAVID O. EARLING
-2-
Packet Page 225 of 340
SUMMARY OF ORDINANCE NO. 3 9 2 9
of the City of Edmonds, Washington
On the 251h day of June, 2013, the City Council of the City of Edmonds passed
Ordinance No. 3929 . A summary of the content of said ordinance, consisting of the
title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON,
AMENDING EDMONDS CITY CODE, SECTIONS 3.75.060,
3.75.070, 3.75.080, 3.75.090 AND 3.75.100 RELATING TO THE
EDMONDS DOWNTOWN BUSINESS IMPROVEMENT
DISTRICT AND FIXING A TIME WHEN THE SAME SHALL
BECOME EFFECTIVE.
The full text of this Ordinance will be mailed upon request.
DATED this 261h day of June, 2013.
CITY CLERK SANDRA S. CHASE
4852-3031-9887, v I
Packet Page 226 of 340
Attachment A
ECC 3.75.060. Deposit of Revenues. The City of Edmonds will create a
Business Improvement District Fund within the City of Edmonds budget; a separate subaccount
designated as the Edmonds Downtown Business Improvement District Account (called "the
Account"). The following monies shall be deposited in the Account:
(a) All revenues from assessments levied under this ordinance;
(b) Gifts, grants and donations;
(c) Interest and all other income from the investment of Account deposits;
(d) Reimbursements due to the Account;
(e) Interest ar."r penalties "mDe[inquency charges from delinquent accounts;
and
(f) Transfers from other city funds, PROVIDED THAT liabilities of the EDBID
shall not be an obligation of the general fund or any other special fund of the
city.
ECC 3.75.070. Collection Schedule. Assessments shall be paid and collected on
a quarterly basis, PROVIDED THAT Members may opt to pay the full yearly assessment at the
time of the billing for the first quarter.
ECC 3.75.080. Delinquent Payments. If the assessment is not paid within sixty
(60) days after its due date, a delinquency charge shall be added atand calculated at ant -he interest
rate of twelve percent (12%) per annum of the due amount. The Finance Director is authorized to
use a City of Edmonds approved collection agency to collect any unpaid assessments. Use of a
collection agency will result in a business paying the agency's fee on top of the amount of the
BID assessment plus delinquent charges' enal€ie .
ECC 3.75.090. Notices. Notices of assessment, installment payments, or
delinquency, and all other notices contemplated by this ordinance shall be sent to the EDBID
Packet Page 227 of 340
Member by ordinary mail to the mailing address shown on the Business License as maintained
by the City Clerk. Failure of the Member to receive any mailed notice shall not release the
Member from the duty to pay the assessment and any interest and delinquency charges on the
due date.
ECC 3.75.100. Disputes. Any Member seeking to challenge the amount of an
assessment or delinquency charge may submit additional information concerning the
classification and/or square footage of the business to the Finance Director or designee, who
may adjust the assessment based on Table 1 if he determines that the original classification
and/or square footage was erroneous. The Finance Director shall provide a written
determination to the Member, which may be appealed to the City's Hearing Examiner within
ten days of the Finance Director's determination by paying an appeal fee in the amount of
$250.00 and filing a notice of appeal with the city clerk that sets forth the alleged error in the
Finance Director's determination. The Member has the burden of proof before the Hearing
Examiner to show that the assessment or delinquency chargefee is incorrect.
Packet Page 228 of 340
STATE OF WASHINGTON,
COUNTY OF SNOHOMISH
s_41k0.C9ylty o�fAt�'F Na. as2s
df the a4lwdmonda, ifvashi 39,
on the 25tn day of Juno, 201,3, the City Council null Iha CiN cf
Edmonds passed Ordlnnnce No. 3f)28 . A summary a! t11a tan enS
of said Ofbin 11, ranoislinp of Iha title, pr *11 as Iptlawa: 1
Abl ORDINANCE of THE CRY of EDMaNps.
WASHMTON. AMENDING EDMONDS CrFV Coot:-
SECTiDNS 3.75.0W, 3.7S.070, 3.76-080. 3.75,090 AND
375.100 RELATING TO THE EDMONDS DOWNTOWN
BUSINESS IMPROVEMENT DISTRICT AND F1XIN'G A TIME
WHEN THE SAME 5HALL BECDME EFFECTIVE.
TNI lull I@xt of this Ordinance will be mai6d upon request
DATED this 281n day of June, 2013.
CITY CLERK SANDRA S. CHASE
Published: June 30, 2013.
Affidavit of Publication
S.S.
The undersigned, being first duly sworn on oath deposes and says that she is Principal Clerk of
THE HERALD, a daily newspaper printed and published in the City of Everett, County of
Snohomish, and State of Washington; that said newspaper is a newspaper of general
circulation in said County and State; that said newspaper has been approved as a legal
newspaper by order of the Superior Court of Snohomish County and that the notice
S4jmm4ry of Ordinance No. 3929
a printed copy of which is hereunto attached, was published in said newspaper proper and not
in supplement form_ in the regular and entire edition of said paper on the following days and
times, namely:
June 30, 2013
and thwas regularly distributed to i subscribers during all of said period.
at S spaper
rr'1r-.n��L
Subscribed and sworn to before me this
day of July, 2013
4 I,za-,Z4 11 M-'�u
Notary P.tlblic in and for the State of Washir
County
Account Name: City of Edmonds Account Number: 101416
1st
%Y'110TARY
55tuN fikA� ;�� •,�
Les ing U�v Lett�L $nD IartllSh
JJIIJ
[S}m 2-17-20116
WASk
Order Number: 0001825483YT
Packet Page 229 of 340
ORDINANCE NO.3941
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING EDMONDS CITY CODE,
SECTION 3.7 5.120 RELATING TO THE EDMONDS
DOWNTOWN BUSINESS IMPROVEMENT DISTRICT
AND FIXING A TIME WHEN THE SAME SHALL BECOME
EFFECTIVE.
WHEREAS, the Edmonds Downtown Business Improvement District (BID) was
established by Ordinance No. 3909 resulting in the establishment of Edmonds City Code Section
3.75; and
WHEREAS, Section 3.75.120 of the Edmonds City Code requires the BID
Members Advisory Board recommend to the City Council an annual work program and budget
no later than September 1st of the year before; and
WHEREAS, the City Council now deems it appropriate to adjust the deadline for
submitting annual work prograins and budgets by changing the deadline from September 1st to
October 1st and providing the ability to adjust the annual work program and budget submittal date,
but only subject to City Council approval; and
WHEREAS, on August 6, 2013, the City Council directed that an ordinance be
prepared to make further revisions to chapter 3.75.120 ECC, NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO
ORDAIN AS FOLLOWS:
Section 1. Chapter 3.75.120 of the Edmonds City Code is hereby amended to
read as set forth in Attachment A hereto, which is incorporated herein by this reference as if set
forth in full (new text shown in underline; deleted text shown in strike through):
Section 2. Effective Date. This ordinance, being an exercise of a power
specifically delegated to the City legislative body, is not subject to referendum, and shall take
-I-
Packet Page 230 of 340
effect five (5) days after passage and publication of an approved summary thereof consisting of
the title.
ATTEST/AUTHENTICATED:
CITY CLERK, SANDI A S. CHASE
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
BY: r., C, �/-' � �
Jeffrey B. Taraday, City Attorney
FILED WITH THE CITY CLERK: 08-23-2013
PASSED BY THE CITY COUNCIL: 08-27-2013
PUBLISHED: 09-01-2013
EFFECTIVE DATE: 09-06-2013
ORDINANCE NO. 3 941
A
-2-
Packet Page 231 of 340
SUMMARY OF ORDINANCE NO. 3941
of the City of Edmonds, Washington
On the 27th day of August, 2013, the City Council of the City of Edmonds, passed
Ordinance No. 3941 . A summary of the content of said ordinance, consisting of the title,
provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON,
AMENDING EDMONDS CITY CODE, SECTION 3.75.120 RELATING
TO THE EDMONDS DOWNTOWN BUSINESS IMPROVEMENT
DISTRICT AND FIXING A TIME WHEN THE SAME SHALL BECOME
EFFECTIVE..
The full text of this Ordinance will be mailed upon request.
DATED this 28th day of August, 2013.
1�
CITY CLERK: SANDRA S. CHASE
4852.3031-9887_ v 1
-3-
Packet Page 232 of 340
Attachment A
ECC 3.75.120. Members Advisory Board. The Mayor shall appoint, subject to
confirmation by the City Council, an interim Members Advisory Board comprised of
Members from the EDBID within sixty days of the effective date of this ordinance. The
Mayor shall appoint at least seven and no more than eleven interim board members. The
interim Board shall be composed of both open door and by appointment EDBID
Members, respectively, in rough proportion to the dollar value of assessments to be
levied on each classification of businesses. In addition, the Finance Director and the
Community Services I Economic Development Director shall be non -voting, ex officio
members of the interim board.
The interim Members Advisory Board shall be responsible for proposing
bylaws and policy guidelines to the City Council that will address, among other matters, the
composition and method of appointing or electing future board members. The initial
Member Advisory Board shall submit their proposed bylaws to the city council within 90
days of the city council's confirmation of the mayor's initial appointments. The interim
Members Advisory Board shall also provide advice and consultation to the Finance
Director, and to any individual or agency, that may be hired, to manage the day-to-day
operations of the Business Improvement District program, on all matters related to the
operation of the program.
The interim Members Advisory Board shall submit a proposed work
program and budget for 2013 to the city council within 90 days of the city council's
confirmation of the mayor's initial appointments and shall recommend a work program and
budget for all subsequent years no later than September 0 c t o b e r 1 st of the year before,
unless otherwise approved by the City Council. The board shall address and discuss Member
Packet Page 233 of 340
concerns and questions regarding the EDBID and program; review all reports submitted
to the Finance Department by the Member's Advisory Board or Program Administrator,
if hired; and sponsor the initial annual Members meeting.
Packet Page 234 of 340
Everett Daily Herald
Affidavit of Publication
STATE OF WASHINGTON }
COUNTY OF SNOHOMISH } Ss
The undersigned, being first duly sworn on
oath deposes and says that she is Principal
Clerk of THE HERALD, a daily newspaper
primed and published in the City of Everett,
County of Snohomish, and State of
Washington; that said newspaper is a
newspaper of general circulation in said
County and State; that said newspaper has
been approved as a legal newspaper by order
of the Superior Court of Snohomish County
and that the notice is a true copy of City
Notices - Sandy Chase 509952
a printed copy of which is hereunto attached,
was published in said newspaper proper and
not in supplement form, in the regular and
entire edition of said paper on the following
days and times, namely:
2 issue(s), such publication commencing on
09/01/2013 and ending on 09/01/2013 and
that said newspaper was regularly distributed
to its subscribers during all of said period.
The amount of the fee for such publication is
$ 27.52.
SUMMARY OF ORDINANCE NO 3941
of the Ciiy of Edmonds, Washlrl on
On the 27th day of August. 2013, the Cisy Council of the
City of Edmonds, passed Ordinance No. 3941 . A summary
of the content of soul ordinance, consisting o1 the title,
provides as follows:
AN ORDINANCE OF THE CITY OF FI]I, Q r1S
WASHINGTON, AMENDING EDMONDS CITY CODE,
SECTION 3.75.120 RELATING TO THE EDMONDS
DOWNTOWN BUSINESS IMPROVEMENT DISTRICT
AND FIXING A TIME WHEN THE SAME SHALL
BECOME EFFECTIVE.
The full text of this Ordinance will be mailed upon request.
DATED this 28th day of August, 2013.
CITY CLERK SANDRA S. CHASE
Published: September 1, 2013.
Subscribed and sworn before me on is�`�{�
5ja
NOTARY
L
Notary Public in and for the State f tS PUBLIC
�•17-?_0160
Washington, residing at Everett, Sn �
County. OF WAS�NN
NS
City of Edmonds EDH 101416 - PO: ORD. 3941
Packet Page 235 of 340
AM-6332 ►�
City Council Meeting
Meeting Date: 11/19/2013
Time: 20 Minutes
Submitted For: Dev Svcs / Engineering / Public Works Submitted By: Rob Chave
Department: Planning
Review Committee: Parks/Planning/Public Works Committee Action: Recommend
Review by
Full Council
Type: Action
Information
Subject Title
Discussion and potential action on the 2014 Engineering and Development Services Fees Resolution.
Recommendation
Approve the proposed resolution (Exhibit 1), adopting updated fees for 2014.
Previous Council Action
The Council's Parks/Planning/Public Works Committee reviewed the proposed fees on November 12th
and recommended forwarding to the full Council for action.
Narrative
This is a proposed comprehensive update of the City's development -related fees and service charges. The
last major review and update of fees and service charges was done in 2009. Besides not keeping up with
actual time and personnel costs, fees and charges have not previously captured indirect and overhead
costs to any significant degree. While more work should be done in the future to evaluate overhead
charges, the analysis behind the current proposal is a good first step in attempting to incorporate this type
of analysis into the fee schedule. Information from a state auditor's review of county fee practices and a
Seattle analysis model were consulted as part of the background research underlying development of the
current fee/charges proposal. The proposed fees are a decision package (#20) in the 2014 budget; it is
projected that the increased fees will result in approximately $183,185 in additional revenue in 2014 (this
revenue is already included in the 2014 budget). If approved, the proposed fees would be effective at the
start of 2014.
Attachments
2013 Fees Resolution
Exhibit 2: Fee analysis with comparisons
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 11/14/2013 03:08 PM
Mayor Dave Earling 11/14/2013 05:27 PM
Packet Page 236 of 340
Finalize for Agenda
Form Started By: Rob Chave
Final Approval Date: 11/15/2013
Scott Passey 11/15/2013 06:04 AM
Started On: 11/14/2013 02:38 PM
Packet Page 237 of 340
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EDMONDS, WASHINGTON, AMENDING THE FEE
SCHEDULE FOR THE CITY'S DEVELOPMENT -RELATED
FESS AND CHARGES FOR SERVICES, INCLUDING A
SAVINGS CLAUSE, AND ESTABLISHING AN EFFECTIVE
DATE.
WHEREAS, ECDC 15.00.020 provides for the establishment and amendment of
certain fees charged by the City by resolution; and
WHEREAS, extensive effort has been made by City Staff to analyze the full costs
associated with City permitting and service activities; and
WHEREAS, the City Council has previously established and affirms as its goal
that permit fees shall be set to cover the costs of processing and issuing permits and requests for
service; and
WHEREAS, the City Council does, however, desire that parties utilizing the
City's administrative appeals procedures bear a smaller burden of the costs of processing those
appeals in order to afford access to the appeals process; now, therefore,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON,
HEREBY RESOLVES AS FOLLOWS:
Section 1. The fees and charges for services set forth in the schedule attached as
Exhibit A to this Resolution are hereby adopted and shall be effective on and after January 1,
2014.
Section 2. If any section, sentence, clause or phrase of this resolution or any fee or
charge for service adopted or amended hereby should be held to be invalid or unconstitutional by
a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the
validity or constitutionality of any other section, sentence, clause or phrase, or any fee or charge
adopted or amended hereby.
Packet Page 238 of 340
RESOLVED this 19rh day of November, 2013.
APPROVED:
MAYOR DAVE EARLING
ATTEST:
CITY CLERK, SCOTT PASSEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.
Packet Page 239 of 340
Exhibit 1: Development Fees
Permit Type
Notes
Fee
Building
Fire Alarm (Alteration) up to 5 initiating
devices
No plans. Subject to field inspection.
$165
Fire Alarm (Alteration) 6 or more initiating
devices
$90 + COE Table 1
Fire Alarm (New)
$90 + COE Table 1
Fire Connection permit
Includes Engineering @ $90
$500
Fire Damage
COE Table 1
Fire Inspection Fee
Per Hour
$90
Fire Operational permit
$40
Firework Display permit
$30
Fire Plan Review fee
Per Hour
$90
Fire Sprinkler Commercial (Alteration) up
to 5 sprinklers
Applies to Commercial and Multifamily. No
Plans; field check only.
$180
Fire Sprinkler Commercial (Alteration)
more than 5 sprinklers
Applies to Commercial and Multifamily
$135 + COE Table 1
Fire Sprinkler Commercial (New)
Applies to Commercial and Multifamily
$270 + COE Table 1
Fire Sprinkler Residential
Applies to IRC structures. Keep low.
$360
Fire Protection System permit
For cooking systems,
standpipes ... PreviouslFire Suppression
$315
Underground Tank 600 gallons or less (fill,
remove install)
Previous breakpoint was 10,000 gallons.
Keeip low.
$90
Underground Tank more than 600 gallons
fill remove install
$270
Accessory Structure (Greenhouse/Shed)
Table 1
ADU Compliance
$405
Adult Family Home
$450
Appeal of Building Official Interpretation
$810
Base Building Permit Processing Fee
$100
Building Inspection
$90
Cell Communications/ Cellular Facilities
Table 1
Change of Use
$450
Changes to Approved Plans
90/hr
City Surcharge Fee
$25
Commercial New Construction
Table 1
Deck, Stair, Ramp
Table 1
Demolition (Primary)
$270
Packet Page 240 of 340
Permit Type
Notes
Fee
Demolition (Secondary)
$135
Dock/Marina/Floats
$190 + Table 1
Fence
$60
Garage / Carport
Grading/Fill
Grease Interceptor
$630
Grease Trap
$180
Hot Tub/Spa (Commercial)
Table 1
Hot Tub/Spa (Single -Family)
$180
Hydronic Heating
$135
Manufactured Coach -Commercial (Federal
HUD Label)
$450
Manufactured Home Installation (Federal
HUD Label)
$540
ESLHA Administrative Processing Fee
$2,385
ESLHA Minor Project Administrative
Processing Fee
New category
$270
ESLHA Consultant Review
Full cost of peer
review
ESLHA Packets
No labor in current fee
$15
Mechanical Permit
Table 4
Parking Lot
180 + Table 1
Plumbing Permit
Table 3
Re -inspection Fee (Building)
$90
Relocation of Building
500 + 90 hr outside
city
Re -roof (Commercial)
Table 1
Re -roof (Single-family)
$90
Residential - New Construction
Table 1
Residential -Addition/Remodel
Table 1
Re -Submittal Plan Review after 3rd review
$90/hour
Retaining Wall (Commercial)
$675 + peer review
Retaining Wall (Residential)
$265 + peer review
Sign (Per Sign)
$125
Sign - Blade Sign
Includes all blade signs in proposal
$90
Solar/Photovoltaic (Residential)
$120.00
Solar/Photovoltaic (Commercial)
Table 1
State Building Code Surcharge Fee
1$90/hr
$4.50
Structural Review Fee
+ consultant
Swimming Pool ( Pre Manufactured Above
Ground)
$120
Swimming Pool (In -Ground)
Table 1
Tenant Improvement
Table 1
Packet Page 241 of 340
Permit Type
Notes
Fee
Planning
Type 1
Staff decisions, no notice
$225
Type 2
Staff decisions w/ notice
$795
Type 3A
Outdoor dining, amateur radio
$225
Type 3B
Hearing Examiner / ADB (+HE)
$1,637 + HE
Type 4A
Subdivision / PRD final approval
$3,355
Type 4B
Rezone
$5,720
Type 5
Plan, ECDC amendments
$5,720
ADB Design Review - Signs
ADB consideration of departure from sign
standardper code
$795
Signs (Planning review)
Traditionally kept low to reflect relative
cost of si na e
$0
Pole or reader board signs
Code "discourages" and are more costly to
review
$225
Lot Line Adjustment
$855
Short Subdivision
$2,645
Short Subdivision Final Approval
$1,300
Subdivision Prelim Approval (+ HE)
Staff time plus actual HE cost billed to
applicant
$5,355 + HE
Subdivision Final Approval
Type 4A
$3,355
Modification Request
$795
Minor change to approved plat
$90/hr
Major change to approved plat
PRD Preliminary Approval
$5,335
PRD Final Approval
$3,355
SEPA Review
$610
EIS Review
Cost
Critical Areas Checklist
$155
Critical Areas Var / Reasonable Use
Staff time plus actual HE cost billed to
applicant
$6,260 + HE
Preapplication Meeting
$655
DRC Meeting
$0
Appeal of Staff Decision (1 or 2) HE
Appeal fees traditionally kept low by
Council policv
$400
Appeal of Type 3B decision to CC
Appeal fees traditionally kept low by
Council policv
$500
Appeal of Notice of Civil Violation
Appeal fees traditionally kept low by
Council policv
$705
Request for Reconsideration
ITraditionally kept low by Council policy
$225
Planning Inspection Fee
IlLandscape plan inspection
1 1% of est.
Packet Page 242 of 340
Permit Type
Notes
Fee
Recording Fee
Recording documents w/ County
$90 + cost
I
Other (fee not categorized above)
$90/hr
When permit is heard by HE, cost of HE
h aring is billed to applicant.
Packet Page 243 of 340
Permit Type
Notes
Fee
Engineering
Increase fee to $180 (2 hrs). Change language
$180 plus ROW permit fee
Alley Disruption/ Closure Fee
of fee to note right of way permit fee and
plus closure fees
closure charges are in addition to permit fee
Backflow Prevention Compliance Fee
Fee to assist in ensuring voluntary compliance
$125
with backflow prevention program & ECC 7.20
Add an application fee based on 4 hours of staff
$360 Application Fee
Developers Agreements
time. $90/hr plus attorney fees will be collected
$90/hr plus City Attorney
for any subsequent hours.
Fees
Development Project Peer Review
Increase to reflect revised hourly rate of $90 for
$270 plus Cost of Peer
3 hours
Review
This permit is for drainage of pools, hot tub,
Ito
REVISED FEE TITLE: Drainage Permit (pool,
jacuzzi and other facilities designed or intended
$40
hot tub, jacuzzi)
hold more than 50 gallons of water. Increase
fee to recover a portion of the actual cost.
ncroachment Permit
Adjust Fee to reflect 3 hrs of staff time.
$270 plus recordingfees
[Engineering
Fee charged for each Engineering on -site
inspection not specifically covered or included
Inspection Fee (Single Family,
in a separate permit or inspection fee. Fee is
$90 each
Existing Comm/MF, right of way)
charged per inspection. This fee is charged in
addition to the applicable Building Permit or
other permit fee.
Engineering inspection during construction of
site improvements for all subdivisions/short
Engineering Inspection Fees - Civil Site
plats, commercial and multi -family. This fee is
Improvements (subdivisions, commercial, multi-
charged in addition to the applicable
3.3% of Bond Amount
family)
Engineering Review or other building permit
fee(s). Adjust percentage to reflect hourly
charge increase from $60 to $90
JEngineering Review Fee
Engineering staff review per hour
$90/hr
Packet Page 244 of 340
Permit Type
Notes
Fee
Engineering review of civil plans for
REVISED FEE TITLE -Subdivision - Civil
construction of site improvements for
Review (previously Engineering Review - Site
subdivision (5 or more lots) This fee is charged
$3,920
Improvements 5 or more lots)
in addition to applicable Engineering Inspection
fees.
REVISED FEE TITLE -Short Subdivision -Civil
Review (previously Engineering Review - Site
Improvement 4 or less lots)
Engineering review of civil plans for
construction of site improvements for short plats
$2,570
(4 or less lots) This fee is charged in addition to
applicable Engineering Inspection fees.
Latecomers Agreement
Add an application fee based on 4 hours of staff
$360 Application Fee plus
time. $90/hr plus attorney fees will be collected
$90/hr and City Attorney
for any subsequent hours.
Fees
Add an application fee based on 4 hours of staff
$360 Application Fee plus
LID Sewer Fees (Outside of LID Map)
time. $90/hr plus attorney fees will be collected
$90/hr and City Attorney
for any subsequent hours.
Fees
This fee applies to any activity that occupies or
closes parking space(s), parking lanes(s) or
other paved area of a street/road for more than
72 hours. When this fee applies to construction -
related activities, it will be applied in addition to
the ROW Construction Permit fee. (Monthly
portion of Fee [$ per month] = 1 % of assessed
Parking Disruption/ Closure Fee
value per square foot of abutting property x
$180 plus ROW permit fee
right of way area [SF] disrupted/closed.) If
plus closure charge
disruption/closure affects any portion of the area
of a parking space, the area of
disruption/closure is calculated based upon the
area of a full parking space. Change to reflect 2
hrs of staff time to review, process and inspect
closure. Add reference to right of way permit
fee
Re -Inspection Fee
increase to cover change in hourly fee from $60
$90 each
to $90
REVISED FEE TITLE -Right -of -Way
Construction Permit
increase to cover change in hourly cost from
$270 plus inspection fees
(previously Right -of -Way Construction Permit
$60 to $90
Administrative Review
Packet Page 245 of 340
Permit Type
N Notes
Fee
NEW FEE Right of Way Minor
New permit for smaller projects that cause only
Construction Permit
minor disturbance to the right of way e.g.
$90 plus inspeciton fees
csidential driveway replacement, tree trimming
Side Sewer (Commercial & Multi -Family)
change fee description and update
$180 plus connection
review/process fee to cover 2 hours
charRe per Ordinance
Side Sewer (Single Family)
change fee description and update
$90 plus connection charge
review/process fee to cover 1 hour
per Ordinance
Side Sewer Repair Only
increase to cover 1 hr review/process time
$90
Side Sewer - Special Conditions e.g. grinder
increase to cover 3 hr review/process time
$270
um s, ejectors..
Increase fee to $180 (2hrs). Change language o
$180 plus ROW permit
Sidewalk Disruption or Closure
fee to note right of way permit fee and closure
plus closure fees
charges are in addition to fee
Special Agreements for Private Utilities in City
increase to cover change in hourly cost from
$90/hr plus City Attorney
Ri ht of Way
$60 to $90
Fees
Engineering Review of storm drainage for SFR
REVISED FEE TITLE-Stormwater Engineer
construction of any type (e.g. new construction,
Review Fee (Engineering Review Fee for Single
remodel, additions, sealed decks, etc.) with >
Family Residence) (previously Drainage
5,000 SF new impervious surface or in critical
$120/hr
Review Fee)
area or Meadowdale. This fee is charged in
addition to Building Permit or other permit fees.
Change to reflect actual hourly rate of P.E.
REVISED FEE TITLE-Stormwater Permit
increase to cover change in hourly cost from
$270 plus inspection fees
(Previously Storm Drainage Permit)
$60 to $90
Storm System Development Charge
NO FEE AMOUNT CHANGE: Change fee
Connection Fee per
description to reference ordinance.
Ordinance
REVISED FEE TITLE -Street Restoration for
Increase fee to recover actual cost. Developers
Water Meter Installation (Excluding Private
will be required to complete restoration on their
$1000 plus Street Overlay
Development) (previously -Street
projects. The $1,000 fee is an average estimate
Cut Fee if applicable
Cut/Restoration Deposit for Water Meter
for street restoration work.
Installation)
REVISED FEE TITLE --Street Overlay Cut Fee
Changed name of Fee and Fee description-
ROW permit fee plus addt'l
(previously Street Disruption Fee)
increased flat fee to cover I review and 1
per SgYd charge times
inspect.
overlay cut multiplier
This fee is applied to any use of public street of
a temporary nature (not covered by
$90 plus insp fees (Bistro
Street Use Permit
Encroachment permit or ROW construction
Dining fees per ordinance
permit) Outdoor Bistro Dining Fees per
if applicable)
Ordinance if applicable.
REVISED FEE TITLE -Traffic Engineer
Review Fee (previously Traffic Impact
increase to reflect hourly rate of P.E.
$120/hr
Analysis Review)
Packet Page 246 of 340
Permit Type
Notes I
Fee
NO FEE AMOUNT CHANGE: Fee per ECDC
Traffic Impact Fee
18.82 or as determined by independent fee
Fee Per ECDC 18.82
calculation. (Revised Fee Description)
Traffic Impact Fee Review - Independent
increase to reflect hourly rate of P.E.
$240
Calculation
Fee charged for each request for variance from
Variance from Underground Wiring
underground wiring requirement. Based on 8
$720
hours of staff time, increase to reflect higher
hourly rate
Water Meter Connection Fee
NO FEE AMOUNT CHANGE: Change fee
Connection Fee per
description to reference ordinance.
Ordinance
Fee charged for new water service line and
Water Meter Fee (Based on Size)
meter installation per Edmonds City Code
7.30.030. The new fees have been calculated
based on actual costs of parts andlabor.
3/4"
$2,920
1"
$2,970
1.5"
$6,220
2"
$6,390
Packet Page 247 of 340
Development Fees
Calculated
Proposed
ount a e
LOMparison
Permit Type
Notes
Existing Fee
Cost
Fee
Fee Increase
Sammamish
Mukilteo
Issaquah
Redmond
Bothell
Shoreline
Terrace
Marysville
Lynnwood
Average
Building
Residential- New
This is a sample comparison of a
Construction
typical new SFR(Building fees only)
$4,542
$4,542
$0
$4,367
$4,305
$4,530
$4,455
$4,662
$4,844
$4,349
$4,093
$6,162
$4,641
Commercial Sample-
$5000 valuation
based on valuation
(Building fees only)
$360
$360
$0
$210
$205
$209
$185
$220
$253
$209
$184
$266
$216
Commercial Sample-
$50000 valuation
based on valuation
(Building fee
$1,543
$1,543
$0
$1,173
$1,252
$1,212
$1,195
$1,271
$1,109
$1,214
$1,062
$1,769
$1,251
Commercial Sample-
$100000 valuation
based on valuation
(Building$2,320
$2,320
$0
$1,843
$1,998
$1,841
$1,846
$1,968
$1,851
$1,876
$1,640
$2,600
$1,940
Commercial Sample-
$300000 valuation
based on valuation
(Building fee
$4,984
$4,984
$0
$3,808
$4,374
$4,039
$3,927
$4,195
$4,161
$4,023
$3,488
$5,407
$4,158
Commercial Sample-
$1000000 valuation
based on valuation
(Building fees only)
$13,198
$13,198
$0
$10,077
$11,783
$10,597
$10,408
$11,143
$10,596
$10,649
$9,254
$11,524
$10,670
Fire Alarm
No plans. Subject to field inspection.
(Alteration) uJto5
I
$75 + COE Table 1
$165
Fire Alarm
(Alteration) 6 or more
initiating devices
$75 + COE Table 1
$90 + COE Table 1
Fire Alarm (New)
$200
$90 + COE Table 1
Fire Connection
Includes Engineering @ $90
permit
$345
$500
Fire Damage
COE Table 1
COE Table 1
Fire Inspection Fee
Per Hour
$60
$90
Fire Operational
permit
$40
$40
Firework Display
permit
$30
$30
Fire Plan Review fee
Per Hour
$60
$90
Fire Sprinkler
Applies to Commercial and
Commercial
Multifamily. No Plans; field check
(Alteration) up to 5
only.
sprinklers
$100 + COE Table 1
$180
Fire Sprinkler
Applies to Commercial and
Commercial
Multifamily
(Alteration) more
IMultifamily1$200
$100 + COE Table 1
$135 + COE Table 1
Fire Sprinkler
Applies to Commercial and
Commercial New
+ COE Table 1
$270 + COE Table 1
Packet Page 248 of 340
Calculated
Proposed
ount a e
omparison
Permit Type
Notes
Existing Fee
Cost
Fee
Fee Increase
Sammamish
Mukilteo
Issaquah
Redmond
Bothell
Shoreline
Terrace
Marysville
Lynnwood
Average
Fire Sprinkler
Applies to IRC structures. Keep low.
Residential
$200 + COE Table 1
$360
Fire Protection
For cooking systems,
System permit
standpipes... Previously Fire
Suppression
$240
$315
Underground Tank
Previous breakpoint was 10,000
600 gallons or less
gallons. Keep low.
1
(fall, remove, install)
$60
$90
Underground Tank
more than 600
gallons (fill, remove,
inctalll
$255
$270
Accessory Structure
(Greenhouse/Shed)
Table 1
Table 1
ADU Compliance
$395
$405
$405
258 existing, 515 new
Adult Family Home
$430
$450
$450
$272
Appeal of Building
Officiallnterpretation
$330
$810
$810
$1,500
Base Building Permit
Processing Fee
$100
$100
Building Inspection
$60
$90
$90
Cell
Communications/
Cellular Facilities
Table 1
Table 1
Change of Use
$410
$450
$450
Changes to Approved
Plans
60/hr
90/hr
City Surcharge Fee
$15
$25
Commercial New
Construction
Table 1
Table 1
Deck, Stair, Ramp
Table 1
Table 1
Demolition (Primary)
$235
$270
$270
$180
Demolition
(Secondary)
$60
$180
$135
$90
Dock/Marina/Floats
$190+Table 1
$190+Table 1
Fence
$60
$270
$60
Garage / Carport
Table 1
Grading/Fill
Table 2 + peer review
Grease Interceptor
$350
$630
$630
$100
Grease Trap
$150
$180
$180
$30
Hot Tub/Spa
(Commercial)
Table 1
Table 1
Hot Tub/Spa (Single -
$180
Family)
$100
$315
Hydronic Heating
$100
$135
$135
Manufactured Coach -
Commercial (Federal
HUD Label)
$280
$450
$450
360 + plan review
Packet Page 249 of 340
Calculated
Proposed
ount a e
Comparison
Permit Type
Notes
Existing Fee
Cost
Fee
Fee Increase
Sammamish
Mukilteo
Issaquah
Redmond
Bothell
Shoreline
Terrace
Marysville
Lynnwood
Average
Manufactured Home
Installation (Federal
$280
$540
$540
ESLHA Administrative
Processinp, Fee
$2,385
$2,340
$2,385
ESLHA Minor Project
New category
Administrative
$270
$270
ESLHA Consultant
Review
Full cost of peer review
Full cost of peer review
ESLHA Packets
No labor in current fee
$15
$90
$15
Mechanical Permit
Table 4
1
Table 4
Parking Lot
180+Table 1
180+Table 1
Plumbing Permit
Table 3
Table 3
Re -inspection Fee
(Building)
$60
$90
$90
Relocation of Building
$500 + $60/f'
360+?
$500 + $90/hr outside city
Hourly
733 + 163
Re -roof (Commercial)
Table 1
Table 1
Re -roof (Single-
family)
$65
$225
$90
Keep low
Residential - New
Construction
Table 1
Table 1
Residential -
Addition Remodel
Table 1
Table 1
Re -Submittal Plan
Review after 3rd
review
$170 per der
variable
$90/hour
Retaining Wall
Commercial
$265 + peer 1675
avg (vari
$675 + peer review
Retaining Wall
Residential
$265 + peer review
$265 + peer review
Sign (Per Sign)
$125
$360
$125
Sign - Blade Sign
Includes all blade signs in proposal
$125
$90
-$35
Solar/Photovoltaic
Residential
$120.00
$120.00
Solar/Photovoltaic
Commercial
Table 1
Table 1
State Building Code
Surcharge Fee
$4.501
$4.50
$4.50
Structural Review Fee
$60/hr + consultant
$90/hr + consultant
Swimming Pool ( Pre
Manufactured Above
Grniinrfi
$60
$180
$120
Keep low
Swimming Pool (In -
Ground)
Table 1
Table 1
Tenant Improvement
Table 1
Table 1
Packet Page 250 of 340
Permit Type
Notes
Existing Fee
Calculated
Cost
Proposed
Fee
Fee Increase
Sammamish
Mukilteo
Issaquah
Redmond
Bothell
Shoreline
ount a e
Terrace
Marysville
Lynnwood
Comparison
Average
Planning
Type 1
Staff decisions, no notice
$115-265
$223
$225
Varies
$118
$73
$507/$1,216
$307
$251
Type 2
Staff decisions w/ notice
$405-570
$795
$795
$225
$626
$203
$153 +
$507
$375
$1,250
$592
Type 3A
Outdoor dining, amateur radio
$225
$225
$225
$0
Type 313
Hearing Examiner / ADB (+HE)
$1350+
$1,637 + HE
$1,637 + HE
$287+
$2,050
$2,944+118/hr
$2,500
$608/$5,065
$3,723/7,477
2,302/9,210
$4,080+4080d
$1,000 admin
$3,413
Type 4A
Subdivision / PRD final approval
$970+
$3,355
$3,355
$2,385
$1,378
$2,026
$4,605
$1,360+1,980
$2,837
Type 413
Rezone
$1,206
$5,719
$5,720
$4,514
1,472+118/hr
$2,486
$5,065
9,210+2,357
4,080+4080d
$2,500
$5,000
$5,232
Type 5
Plan, ECDC amendments
$2050+
$5,719
$5,720
$3,670
$1,251
$3,000
7,682/11,740
9,210+2,357
4,080+4080d
$2500 - 5000
$3,500
$5,222
ADB Design Review -
Signs
ADB consideration of departure
from sign standardper code
$265
$795
$795
$530
Signs (Planning
review)
Traditionally kept low to reflect
relative cost of si na e
$0
$90
$0
$0
Pole or reader board
signs
Code "discourages" and are more
costly to review
$0
$223
$225
$225
Lot Line Adjustment
$405
$854
$855
$450
$471
$510
$608/$1,520
$3,255/6,536
$461
$2,040+$544
$500
$1,250
$1,137
Short Subdivision
$1,140
$2,643
$2,645
$1,505
2,944+118/hr
$2,184+500d
$2,026/8,104
$12,499
$4,605+461
8,160+4080d
3000+300/lot
$2,000
$5,049
Short Subdivision
Final Approval
$405
$1,300
$1,300
$895
Subdivision Prelim
Approval (+ HE
Staff time plus actual HE cost billed
to applicant
$3,930
$5,335
$5,355 + HE
$1,425+
4,710+118/hr
$2,889
$16,208
$17,260
5,987+2,357
8,160+4080d
5,000+100/lot
$7,500
$8,527
Subdivision Final
Approval
Type 4A
$1,080
$3,355
$3,355
$2,275
$1,378
$2,026
$4,605
$1,360+1,980
$2,837
Modification Request
$845
1 $795
-$50
Minor change to
approved plat
$115
$90/hr
Varies
Major change to
approved plat
Same as original application
PRD Preliminary
Approval
$6,620
$5,335
$5,335
-$1,285
PRD Final Approval
$970
$3,355
$3,355
$2,385
SEPA Review
$485
$610
$610
$125
$589 + 118/hr
$645
$177 - $912
$,2,330
$350 -1,500
$1,000
$746
EIS Review
Cost
Cost
Cost
$0
Critical Areas
Checklist
$155
$205
$155
$0
Critical Areas Var /
Reasonable Use
Staff time plus actual HE cost billed
to applicant
$1,325
$6,258
$6,260 + HE
$4,935+
Preapplication
Meeting
$655
N/A
$655
$0
DRC Meeting
$0
N/A
$0
$0
Appeal of Staff
Decision 1 or 2 HE
Appeal fees traditionally kept low by
Council Policy$365
$1,637
$400
$35
Packet Page 251 of 340
Permit Type
Notes
Existing Fee
Calculated
Cost
Proposed
Fee
Fee Increase
Sammamish
Mukilteo
Issaquah
Redmond
Bothell
Shoreline
ount a e
Terrace
Marysville
Lynnwood
Comparison
Average
Appeal of Type 313
decision to CC
Appeal fees traditionally kept low by
Council Policy
$365
$4,030
$500
$135
$250
$304
$544 + HE
$250 - $500
$500 - $1,500
$520
Appeal of Notice of
Civil Violation
Appeal fees traditionally kept low by
Council policy
$705
$1,548
$705
$0
Request for
Reconsideration
Traditionally kept low by Council
policy
$175
$523
$225
$50
Planning Inspection
Fee
Landscape plan inspection
1% of est.
1% of est.
$0
Recording Fee
Recording documents w/ County
Cost
$90 + cost
$90
Other (fee not
categorized above)
$90/hr
When permit is heard by HE, cost of
HE hearing is billed to applicant.
Packet Page 252 of 340
Calculated
Proposed
ount a e
Comparison
Permit Type
Notes
Existing Fee
Cost
Fee
Fee Increase
Sammamish
Mukilteo
Issaquah
Redmond
Bothell
Shoreline
Terrace
Marysville
Lynnwood
Average
Engineering
Increase fee to $180 (2 hrs). Change
$180 plus
Alley Disruption/
language of fee to note right of way
$160 plus
$180
ROW permit
$20
Closure Fee
permit fee and closure charges are in
closure charge
fee plus
addition to permit fee
closure fees
Backflow Prevention
Fee to assist in ensuring voluntary
Compliance Fee
compliance with backflow prevention
$125
$125
program & ECC 7.20
Add an application fee based on 4 hours
$60/hr plus
$360
Application$360
Developers Agreements
of staff time. $90/hr plus attorney fees
City Attorney
$360
Fee $90/hr
plus
will be collected for any subsequent
fees
minimum
plus City
$30/hr
hours.
Attorney Fees
Development Project
Increase to reflect revised hourly rate of
$125 plus Cost
$270 plus Cost
Peer Review
$90 for 3 hours
of Peer
$270
of Peer
$145
Review
Review
This permit is for drainage of pools, hot
REVISED FEE TITLE:
tub, jacuzzi and other facilities designed
$10 plus City
Drainage Permit (pool,
or intended to hold more than 50 gallons
surcharge &
$180
$40
$30
hot tub, jacuzzi)
of water. Increase fee to recover a
Inspection fees
portion of the actual cost.
Encroachment Permit
Adjust Fee to reflect 3 hrs of staff time.
$335 plus
$270
$270 plus
<65>
recording fees
recording fees
Fee charged for each Engineering on -site
Engineering Inspection
inspection not specifically covered or
Fee (Single Family,
included in a separate permit or
Existing Comm/MF,
inspection fee. Fee is charged per
$60 each
$90
$90 each
$30 each
$118
$144
$204
$153.50
$110
$145.90
right of way)
inspection. This fee is charged in
addition to the applicable Building
Permit or other permit fee.
Engineering inspection during
Engineering Inspection
construction of site improvements for all
I
Fees - Civil Site
subdivisions/short plats, commercial and
Improvements
multi -family. This fee is charged in
2.2% of Bond
3.3% of Bond
1.1% of Bond
(subdivisions,
addition to the applicable Engineering
Amount
Amount
Amount
commercial, multi-
Review or other building permit fee(s).
family)
Adjust percentage to reflect hourly
charge increase from $60 to $90
Engineering Review Fee
Engineering staff review per hour
$60
$90/hr
$30/hr
$118
$206
$161.37
$153.50
$136
$110
$147.48
Packet Page 253 of 340
Calculated
Proposed
ount a e
Comparison
Permit Type
Notes
Existing Fee
Cost
Fee
Fee Increase
Sammamish
Mukilteo
Issaquah
Redmond
Bothell
Shoreline
Terrace
Marysville
Lynnwood
Average
$153.50 per
$4710 plus
$825 Review
hour2
REVISED FEE TITLE-
$118 per hour
for
$4645.45
$1842 min
Subdivision -Civil
Engineering review of civil plans for
plus per lot fee
Street/storm
+$73.93 per
Review for
Review (previously
construction of site improvements for
(Per lot fee
infracstucture
lot (additional
Street/storm
$136 per hour
Engineering Review -
subdivision (5 or more lots) This fee is
$1,520
$3,924
$3,920
$2,400
varies, for 10
only. Other
$2,000
$3,144.54 per
infracstucture
$8160 deposit
Site Improvements 5 or
charged in addition to applicable
to 201ots,
Utilities
3 or more
only. Other
req.
more lots)
Engineering Inspection fees.
$206 added to
review by
reviews)
Utilities
fee per lot)
Utility
review by
District.
Utility
District.
REVISED FEE TITLE
s=0 per
Short Subdivision -Civil
I
$825 Review
hourz
Review (previously
for
$4645.45
$1842 min
Engineering Review -
Engineering review of civil plans for
Street/storm
+ 73.93 per
Review for
Site Improvement 4 or
construction of site improvements for
$2355 plus
infracstucture
lot (additional
Street/storm
$136 per hour
less lots)
short plats (4 or less lots) This fee is
$1,000
$2,574
$2,570
$1,570
$118 per hour
only. Other
$2,000
$3,14 per
infracstucture
$4080 deposit
charged in addition to applicable
Utilities
3 or more
mo re
only. Other
req.
Engineering Inspection fees.
review by
reviews)
Utilities
Utility
review by
District.
Utility
Latecomers Agreement
$60/hr plus
$360
Add an application fee based on 4 hours
City Attorney
Application
of staff time. $90/hr plus attorney fees
Fees
$360
Fee plus
$360 plus
will be collected for any subsequent
minimum
$90/hr and
$30/hr
hours.
City Attorney
Fees
$360
Add an application fee based on 4 hours
Application
LID Sewer Fees
of staff time. $90/hr plus attorney fees
$300
$360
Fee plus
$60 plus
(Outside of LID Map)
will be collected for any subsequent
Minimum
minimum
$90/hr and
$30/hr
hours.
City Attorney
Fees
This fee applies to any activity that
occupies or closes parking space(s),
parking lanes(s) or other paved area of a
street/road for more than 72 hours.
When this fee applies to construction -
related activities, it will be applied in
addition to the ROW Construction
$160 plus
Permit fee. (Monthly portion of Fee [$
$180 plus
Parking Disruption/
o
per month] = 1 /o of assessed value per
charge/SF of
in
street/monthexcess
$180
ROW permit
$20
Closure Fee
square foot of abutting property x right
excess 72
of7
fee plus
of way area [SF] disrupted/closed.) If
hours
hours
closure charge
disruption/closure affects any portion of
the area of a parking space, the area of
disruption/closure is calculated based
upon the area of a full parking space.
Change to reflect 2 hrs of staff time to
review, process and inspect closure.
Add reference to right of way permit fee
Packet Page 254 of 340
Calculated
Proposed
ount a e
Comparison
Permit Type
Notes
Existing Fee
Cost
Fee
Fee Increase
Sammamish
Mukilteo
Issaquah
Redmond
Bothell
Shoreline
Terrace
Marysville
Lynnwood
Average
Re -Inspection Fee
increase to cover change in hourly fee
$60 each
$90 each
$90 each
$30 each
$118
$134
S 156
S 153.50
S 136
$91
S 131.42
from $60 to $90
REVISED FEE TITLE -
Right -of -Way
Construction Permit
(previously Right -of-
increase to cover change in hourly cost
$185 plus
$270
$270 plus
$85
$471 plus insp
$170 plus insp
$407 plus insp
$307
S242 -5344
$647
S339
from $60 to $90
inspection fees
inspection fees
fees
fees
fees
Way Construction
Permit Administrative
Review
New permit for smaller projects that
EW FEE
Right of Way Minor
cause only minor disturbance to the right
$185 plus
$90
$90 plus
<$170>
Construction Permit
of way e.g. residential driveway
inspection fees
inspeciton fees
replacement, tree trimmin
Side Sewer
$180 plus
(Commercial &Multi-
change fee description and update
$115 plus
$180
connection
$65
$647
$647
Family)
review/process fee to cover 2 hours
See Chart
charge per
Ordinance
$30 plus $730
$90 plus
$345 plus
Side Sewer (Single
change fee description and update
plus
$90
connection
$60
connection
$647
Family)
review/process fee to cover 1 hour
connection and
charge per
fees
inspection fees
Ordinance
Side Sewer Repair Only
increase to cover 1 hr review/process
$30
$90
$90
$60
$345
$136
$106 - $308
$240.50
time
Side Sewer -Special
increase to cover 3 hr review/process
Conditions e.g. grinder
$170
$270
$270
$100
um s ejectors..
time
$160 plus
Increase fee to $180 (2hrs). Change
charge/SF of
$180 plus
Sidewalk Disruption or
language of fee to note right of way
sidewalk/mont
$180
ROW permit
$20
Closure
permit fee and closure charges are in
h or portion
plus closure
addition to fee
thereof in
fees
excess of 72
hrs
Special Agreements for
increase to cover change in hourly cost
$60/hr plus
$90/hr plus
Private Utilities in City
$60 to $90
City Attorney
$90/hr
City Attorney
$30/hr
Right of Wayfrom
Fees
Fees
Engineering Review of storm drainage
REVISED FEE TITLE-
for SFR construction of any type (e.g.
Stormwater Engineer
new construction, remodel, additions,
Revise to
Review Fee
sealed decks, etc.) with > 5,000 SF new
newly
$161.37 per
(Engineering Review
impervious surface or in critical area or
$50 Per House
calculated
$120/hr
$70/hr approx
hour
$161
Fee for Single Family
Meadowdale. This fee is charged in
hourly wage
Residence) (previously
addition to Building Permit or other
for PE
Drainage Review Fee)
permit fees. Change to reflect actual
hourly rate of P.E.
Stormwater Permit
increase to cover change in hourly cost
$185 plus
$270
$270 plus
$85
$210 plus insp
$210
(Previously Storm
from $60 to $90
inspection fees
inspection fees
fees
Storm System
NO FEE AMOUNT CHANGE: Change
Connection
Development Charge
fee description to reference ordinance.
$428 per ESU
Fee per
No Change
Ordinance
Packet Page 255 of 340
Calculated
Proposed
ount a e
Comparison
Permit Type
Notes
Existing Fee
Cost
Fee
Fee Increase
Sammamish
Mukilteo
Issaquah
Redmond
Bothell
Shoreline
Terrace
Marysville
Lynnwood
Average
REVISED FEE TITLE -
Street Restoration for
Water Meter Installatio
Increase fee to recover actual cost.
$1000 plus
(Excluding Private
Developers will be required to complete
$115 plus
Development)
restoration on their projects. The $1,000
actual cost in
$1,000
Street Overlay
$885
$1,500
$1,500
(previously - Street
fee is an average estimate for street
excess of $115
Cut Fee if
Cut/Restoration Deposit
restoration work.
applicable
for Water Meter
Installation
$100 plus $15
ROW permit
REVISED FEE TITLE-
Changed name of Fee and Fee
for each
fee plus addt'1
Cost of
Street Overlay Cut Fee
description -increased flat fee to cover 1
additional
$180
per SgYd
No Change
overlay plus
(previously Street
review and 1 inspect.
sqyd over 2
charge times
$14 per if
Disruption Fee)
sgyd times
overlay cut
multiplier
multiplier
This fee is applied to any use of public
$85 p
plus
$90 plus insp
street of a temporary nature (not covered
surchg and
fees (Bistro
Street Use Permit
by Encroachment permit or ROW
inspection fees
Dining fees
$5
construction permit) Outdoor Bistro
per ordinance
Dining Fees per Ordinance if applicable.
if applicable)
REVISED FEE TITLE-
Revise to
Traffic Engineer
newly
Review Fee (previously
increase to reflect hourly rate of P.E.
$60/hr
calculated
$120/hr
$60/hr
Traffic Impact Analysis
Review)
hourly wage
for PF
NO FEE AMOUNT CHANGE: Fee per
See Handout
Traffic Impact Fee
ECDC 18.82 or as determined by
for Chart
Fee Per ECDC
No Change
independent fee calculation. (Revised
18.82
Fee Description)
$200 plus any
Revise to 2
Traffic Impact Fee
consultant fees
hours time
Review - Independent
increase to reflect hourly rate of P.E.
incurred.
newly calc'd
$240
$40
$540
$250
$298.50
Calculation
hourly wage
for PE
Fee charged for each request for
Variance from
variance from underground wiring
Underground Wiring
requirement. Based on 8 hours of staff
$460
$720
$720
$260
time, increase to reflect higher hourly
rate
Water Meter
NO FEE AMOUNT CHANGE: Change
5/8" & 3/4"
Connection
Connection Fee
fee description to reference ordinance.
$908, etc.
Fee per
Per ORD
Ordinance
Fee charged for new water service line
Water Meter Fee (Base
and meter installation per Edmonds City
on Size)
Code 7.30.030. The new fees have been
calculated based on actual costs of parts
andlabor.
3/4"
$550
$2,922
$2,920
$2,370
$5,390
$4,886
1"
$800
$2,972
$2,970
$2,170
$5,562
$5,586
1.5"
$1,428
$6,220
$6,220
$4,792
$5,794
$8,154
2"
$2,930
$6,389
$6,390
$3,460
$5,952
$8,509
Packet Page 256 of 340
CITY OF EDMONDS
PLUMBING PERMIT FEE SCHEDULE - TABLE 3
(DRAFT - Proposed for 2014)
Base Permit Fee for Processing
1. For the issuance of each plumbing permit...........................................................................................$40.00
Unit Fee Schedule (NOTE: Base permit issuing fee not included)
1. For each plumbing fixture on one trap or a set of fixtures on one trap (including water, drainage
drainage piping and backflow protection).......................................................................................$10.00
2. For each building sewer and each trailer park sewer (does not include trunk or LID charges) ...$60.00
3. Rainwater systems - per drain (inside building)................................................................................$30.00
4. For each cesspool (where permitted)....................................................................................................$50.00
5. For each private sewage disposal system.............................................................................................$60.00
6. For each water heater and/or vent and each expansion tank............................................................$10.00
7. For each gas -piping system of one to five outlets................................................................................$20.00
8. For each additional gas piping system outlet, per outlet....................................................................$ 2.00
9. For each industrial waste pretreatment interceptor including its trap and vent, except kitchen -
type grease inceptors functioning as fixture traps...........................................................................$30.00
10. For each installation, alteration or repair of water piping and/or water treating equipment, each
$30.00
11. For each repair or alteration of drainage or vent piping, each fixture.............................................$10.00
12. For each lawn sprinkler system on any one meter including backflow protection devices thereof$30.00
13. For atmospheric -type vacuum breakers not included in item 12:
1 to 5.....................................................................................................................................................$10.00
over5, each...........................................................................................................................................$ 2.00
14. For each backflow protective device other than atmospheric type vacuum breakers:
2 inch (51 mm) diameter and smaller................................................................................................$30.00
over2 inch (51 mm) diameter............................................................................................................$40.00
15. For each graywater system....................................................................................................................$60.00
16. For initial installation and testing for a reclaimed water system......................................................$60.00
17. For each annual cross -connection testing of a reclaimed water system (excluding initial test) ...... $30.00
18. For each medical gas piping system serving one to five inlet(s)/outlet(s) for a specific gas ............$90.00
19. For each additional medical gas inlet(s)/outlet(s)................................................................................$10.00
20. For each grease trap ... ........................................................................................................................ $180.00
21. For each grease interceptor.................................................................................................................$630.00
Other Inspections and Fees
1. Re -inspection fee....................................................................................................................................$90.00
2. Inspections for which no fee is specifically indicated.........................................................................$90.00
3. Plan review fee per hour charge (minimum charge - one hour)........................................................$90.00
4. Additional plan review required by changes, additions or revisions to approved plans per hour
charge(minimum charge-one-hour).................................................................................................$90.00
* The above tables are based on the 1997 Uniform Plumbing Code Table 1-1 Amended.
L:Atemp\building\fees\2013 fees\2013 plumbing fee schedule
Packet Page 257 of 340
CITY OF EDMONDS
MECHANICAL PERMIT FEE SCHEDULE - TABLE 4
(DRAFT - Proposed for 2014)
Base Permit Fee for Processing
1. For the issuance of each mechanical permit..................................................................................................................... $40.00
Unit Fee Schedule (Note: Base permit fee for processing not included.)
1. Furnaces
For the installation/relocation of each forced -air or gravity -type furnace or burner, including ducts and appliance
vent up to and including 100,000 Btu/h (29.3kW)...............................................................................................................
$20.00
For the installation/relocation of each forced -air or gravity -type furnace or burner, including ducts and appliance
vent over 100,000 Btu/h(29.3kW).......................................................................................................................................
$30.00
For the installation/relocation of each floor furnace, including vent....................................................................................
$20.00
For the installation/relocation of each suspended heater, recessed wall heater or floor -mounted unit heater ......................
$25.00
2. Appliance Vents
For the installation, relocation/replacement of each appliance vent installed (i.e., Type B, BW, L gas vent, etc.) ..............
$10.00
3. Repairs or Additions
For the repair, alteration or addition to each heating appliance, refrigeration unit, cooling unit, absorption unit,
or each heating, cooling, absorption or evaporative cooling system, including installation of controls ...............................
$15.00
4. Boilers, Compressors and Absorption Systems/Air Conditioning Systems
For the installation/relocation of each boiler or compressor up to and including 3 horsepower (I0.6kW), or each
absorption system up to and including 100,000 Btu/h (29.3kW).........................................................................................
$20.00
For the installation/relocation of each boiler or compressor over 3 horsepower (10.6KW) up to and including 15
horsepower (52.7kW), or each absorption system over 100,000 Btu/h (29.3kW) up to and including 500,000 Btu/h
(146.6kW)............................................................................................................................................................................
$30.00
For the installation or relocation of each boiler or compressor over 15 horsepower (52.7kW) up to and including 30
horsepower (105.5kW), or each absorption system over 500,000 Btu/h (146.6kW) to and including 1,000,000 Btu/h
(293.1 kW)............................................................................................................................................................................
$40.00
For the installation or relocation of each boiler or compressor over 30 horsepower (105.5kW) up to and including 50
horsepower (176 kW), or each absorption system over 1,000,000 Btu/h (293.1 kW) to and including 1,750,000 Btu/h
(512.9 kW)...........................................................................................................................................................................
$60.00
For the installation or relocation or each boiler or compressor over 50 horsepower (176 kW), or each absorption
system over 1,750,000 Btu/h (512.9 kW).............................................................................................................................
$95.00
5. Air Handlers
For each air -handling unit up to and including 10,000 (cfin) (4719 L/s), including ducts (i.e., diffusers, blowers, etc.).....
$20.00
For each air -handling unit over 10,000 cfm (4719 L/s) including ducts..............................................................................
$30.00
6. Evaporative Coolers
For each evaporative cooler other than portable type...........................................................................................................
$15.00
7. Ventilation and Exhaust
For each ventilation fan connected to single duct (i.e., bath, laundry, kitchen exhaust, etc.) ...............................................
$10.00
For each ventilation system which is not a portion of any heating or air-conditioning system authorized by a permit........
$10.00
For the installation of each hood which is served by mechanical exhaust, including the ducts for such hood .....................
$30.00
8. Incinerators
For the installation or relocation of each domestic type incinerator.....................................................................................
$20.00
For the installation or relocation of each commercial or industrial -type incinerator............................................................
$50.00
9. Miscellaneous
For each appliance or piece of equipment regulated by the IMC for which no other fee is listed (i.e. fire dampers, etc.)...
$20.00
Other InMections and Fees
1. Re -inspection fees assessed at a per hour charge (minimum charge -one hour).................................................................... $90.00
2. Inspections for which no fee is specifically indicated, per hour charge (minimum charge -one -hour) ................................. $90.00
3. Plan review fee per hour charge (minimum charge - one hour)............................................................................................$90.00
4. Additional plan review required by changes, additions or revisions to plans or to plans for which an initial review
has been completed per hour charge (minimum charge -one hour)...................................................................................... $90.00
* The above tables are based on the 1997 Uniform Mechanical Code Table 1-A Amended.
LAtemp\building\fees\2013 fees\2013 mechanical fee schedule
Packet Page 258 of 340
CITY OF EDMONDS
GRADING PERMIT FEE SCHEDULE - TABLE 2
(DRAFT - Proposed for 2014)
GRADING PLAN REVIEW FEES
50 cubic yards 38.2 m3 or less, when located in a designated critical area........................................................................ $ 30.00
51 to 100 cubic yards 40 m3 to 76.5 m3................................................................................................................................... $ 60.00
101 to 1,000 cubic yards 77.2m3 to 764.6 m3...........................................................................................................................$120.00
1,001 to 10,000 cubic yards 765.3 m3 to 7645.5 m3................................................................................................................. $240.00
10,001 to 100,000 cubic yards (7646.3 m3 to 76 455 m3)--$240.00 for the first 10,000 cubic yards (7645.5 m3), plus
$100.00 for each additional 10,000 yards (7645.5 m3) or fraction thereof.
100,001 to 200,000 cubic yards (76 456 m3 to 152 911 m3)--$1140.00 for the first 100,000 cubic yards (76 455 m3), plus
$100.00 for each additional 10,000 cubic yards 7645.5m3 or fraction thereof.
200,001 cubic yards (152 912 m3) or more--$2040.00 for the first 200,000 cubic yards (152911m3), plus $100.00 for
each additional 10,000 cubic yards (7645.5 m3) or fraction thereof.
Other Fees:
Additional plan review required by changes, additions or revisions to approved plans......................................$90.00 per hour
(minimum charge - one -hour)
GRADING PERMIT FEES
Basepermit fee.............................................................................................................................................................................. $30.00
50 cubic yards 38.2m3 or less, when located in a designated critical area............................................................................. $60.00
51 to 100 cubic yards 40 m3 to 76.5m3....................................................................................................................................... $60.00
101 to 1,000 cubic yards (77.2m3 to 764.6 m3)--$120.00 for the first 100 cubic yards (76.5 m3) plus $20.00 for each
additional 100 cubic yards (76.5 m3) or a fraction thereof.
1,001 to 10,000 cubic yards (765.3 m3 to 7645.5 m3)--$300.00 for the first 1,000 cubic yards (764.6 m3), plus $40.00
for each additional 1,000 cubic yards 764.6 m3 or fraction thereof.
10,001 to 100,000 cubic yards (7646.3 m3 to 76 455 m3)--$660.00 for the first 10,000 cubic yards (7645.4 m3),
plus $60.00 for each additional 10,000 cubic yards (7645.5 m3) or fraction thereof.
100,001 cubic yards (76 456 m3) or more--$1200.00 for the first 100,000 cubic yards (76 455 m3), plus $90.00
for each additional 10,000 cubic yards 7645.5 m3 or fraction thereof.
Other Inspections and Fees:
1. Inspections outside of normal business hours (minimum charge - one hour).................................................$90.00 per hour
2. Re -inspection fees assessed under provisions of UBC Section 108.8................................................................$90.00 per hour
3. Inspections for which no fee is specifically indicated (minimum charge - one-hour).....................................$90.00 per hour
* The above tables are based on the 1997 Uniform Building Code Table A-33-A Amended.
L\temp\building\fees\2013 fees\2013 grading fee schedule
Packet Page 259 of 340
AM-6318
City Council Meeting
Meeting Date: 11/19/2013
Time: 5 Minutes
Submitted For: Roger Neumaier
Department: Finance
Committee:
Subiect Title
2013 September Budgetary Financial Report
Recommendation
N.A. For informational purposes only.
Previous Council Action
Reviewed by Finance Committee
Submitted By: Sarah Mager
Type: Information
in form ati nn
0
Narrative
This is the third quarter 2013 report. Quarterly reports will include a brief presentation to the full Council.
2013 September Budgetary Financial Report
Inbox
Finance
City Clerk
Mayor
Finalize for Agenda
Form Started By: Sarah Mager
Final Approval Date: 11/14/2013
Attaehmantc
Form Review
Reviewed By
Date
Roger Neumaier
11/14/2013 09:07 AM
Scott Passey
11/14/2013 09:08 AM
Dave Earling
11/14/2013 09:52 AM
Scott Passey
11/14/2013 09:55 AM
Started On: 11/13/2013 02:42 PM
Packet Page 260 of 340
O-V E DPI
� o�
CITY OF EDMONDS
BUDGETARY FINANCIAL REPORT
SEPTEMBER 2013
Packet Page 261 of 340
City of Edmonds Quarterly Financial Review: September 2013
On a quarterly basis, the Budgetary Financial Report includes a brief review of key financial information
included within the report or affecting the City's finances.
In this report, at the request of Councilmembers and citizens, we have added a series of reports including
graphic trends showing General Fund individual department monthly expenditures. We have also
included current year-to-date changes in fund balances. As each page in this section shows, these fund
balance amounts are not adjusted for accruals or annual cycles. As a result, there is a possibility of
significant interim variances that may not occur at year end. That being said, the information provides
useful insight into fund cycles within the City during the year.
General Fund Revenues and Expenditures
Year to date, General Fund revenues are equal to 72% of budgeted revenues for the year. Revenues year
to date are 6.8% greater than 2012's year to date revenues. As we indicated in the second quarter report,
revenue has been strengthened by greater than anticipated property tax for the first half of the year. How
much of the positive variance relates to earlier than usual payment of property tax due to home sales
remains to be seen. Sales Tax, year-to-date, on an accrual basis, is 6.3% ahead of sales tax in 2012 and
will exceed anticipated budget. The trend for 2014 aggregate revenue continues to lead to the conclusion
that overall general fund 2013 revenue will exceed budget.
General Fund department expenditures are on track with the 2.0% assumption for year-end under -
expenditures included with the 2014 proposed budget. It is interesting to note that at the end of the third
quarter that 2013 year-to-date General Fund expenditures are $94 thousand less than 2012 year-to-date
expenditures at the same point in the year.
Non -General Fund Revenues and Expenditures
2013 budgeted Water, Storm and Sewer Utility Fund revenues include bond proceeds were received in the
third quarter of this year, but will not be posted until the fourth quarter. As a result, the percentage
revenue receipts in this report for these programs for the first nine months are less than would be
anticipated if the amounts shown were regular fee receipts. A new element of the report which tracks
water fees, storm water fees and sewer fees shows that these elements are tracking above 2012 levels and
at or above budgeted levels.
Non -General Fund expenditures are on track with budgeted expectations.
REET Revenues
Real Estate Excise tax revenues continue to reflect improvement in the economy and the recovery of
home values and sales. Projected year end revenues are about 40% above budget. While the additional
revenue provides resources for additional important City projects, it is still important to recognize that
projected year end revenues will still be less than two-thirds of levels receipted in years 2006, 2007 and
2008.
Economic Outlook
The regional economy continues to show strength. Due to a lapse in funding from the Federal
government, Bureau of Labor Statistics data collection, analysis, and dissemination activities were
suspended from October 1 through October 16. Accordingly, the most recent information on
Packet Page 262 of 340
unemployment is from August of this year. The Puget Sound unemployment rate which includes
Edmonds is 5.2%. The State rate is 7.0%. However, the unemployment rate for the United States as a
whole is 7.3%. Both the Puget Sound and the State rates are increased from June and July levels
The Federal Reserve Bank surprised investors and economists at its last meeting in September when it
chose not to reduce its bond buying. Since then, a 16-day partial government shutdown shaved an
estimated $25 billion from economic growth this quarter and weak economic data pointed to a slow
economy. Now, few think the Federal Reserve Bank will reduce its stimulus any time soon. Many
analysts now predict the Fed will maintain the pace of its bond purchases into next year.
2
Packet Page 263 of 340
CITY OFEDMONDS
REVENUES BY FUND - SUMMARY
Fund
No. Title
001 GENERAL FUND
009 LEOFF-MEDICAL INS. RESERVE
011 RISK MANAGEMENT FUND
012 CONTINGENCY RESERVE FUND
014 HISTORIC PRESERVATION GIFT FUND
016 BUILDING MAINTENANCE
104 DRUG ENFORCEMENT FUND
111 STREET FUND
112 COMBINED STREET CONST/IMPROVE
113 MULTIMODAL TRANSPORTATION FD.
117 MUNICIPAL ARTS ACQUIS. FUND
118 MEMORIAL STREET TREE
120 HOTEL/MOTEL TAX REVENUE FUND
121 EMPLOYEE PARKING PERMIT FUND
122 YOUTH SCHOLARSHIP FUND
123 TOURISM PROMOTIONAL FUND/ARTS
125 REAL ESTATE EXCISE TAX 2
126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND
127 GIFTS CATALOG FUND
129 SPECIAL PROJECTS FUND
130 CEMETERY MAINTENANCE/IMPROVEMT
131 FIRE DONATIONS
132 PARKS CONSTRUCTION FUND
136 PARKS TRUST FUND
137 CEMETERY MAINTENANCE TRUST FD
138 SISTER CITY COMMISSION
139 TRANSPORTATION BENEFIT DISTRICT
211 L.I.D. FUND CONTROL
213 L.I.D. GUARANTY FUND
231 2012 LT GO DEBT SERVICE FUND
411 COMBINED UTILITY OPERATION
421 WATER UTILITY FUND
422 STORM UTILITY FUND
423 SEWER/WWTP UTILITY FUND
511 EQUIPMENT RENTAL FUND
617 FIREMEN'S PENSION FUND
2013 Amended
Budget
9/30/2012
Revenues
9/30/2013
Revenues
Amount
Remaining
%Received
$ 32,893,957
$ 22,229,739
$ 23,743,625
$ 9,150,332
72%
350,350
300,263
175,237
175,113
50%
668,200
244,000
482,029
186,171
72%
123,223
5,282,540
65,334
57,889
53%
15,000
-
714
14,286
5%
56,900
28,551
28,457
28,443
50%
20,175
46,072
17,281
2,894
86%
1,406,800
1,005,793
1,084,216
322,584
77%
6,519,529
843,099
1,248,814
5,270,715
19%
-
-
-
-
0%
69,885
23,190
48,401
21,484
69%
27
20
13
14
48%
52,870
43,660
43,903
8,967
83%
18,120
7,075
6,818
11,302
38%
2,025
1,381
432
1,593
21%
19,000
11,037
21,747
(2,747)
114%
777,832
600,361
699,319
78,513
90%
650,600
539,097
698,655
(48,055)
107%
36,483
21,754
30,564
5,919
84%
222,800
-
291,992
(69,192)
131%
119,950
107,890
103,433
16,517
86%
-
-
-
-
0%
2,010,350
463,253
297,361
1,712,989
15%
228
168
283
(55)
124%
14,600
12,882
11,849
2,751
81%
8,017
2,030
8,909
(892)
111%
645,000
498,868
507,934
137,066
79%
22,130
21,860
30,474
(8,344)
138%
22,230
106,154
19
22,211
0%
1,009,902
-
92,264
917,638
9%
-
N/A
174,073
(174,073)
0%
10,625,680
N/A
4,624,635
6,001,045
44%
3,486,716
N/A
2,684,619
802,097
77%
11,020,123
N/A
6,061,413
4,958,710
55%
1,361,972
806,160
1,083,372
278,600
80%
45,400
68,916
49,638
(4,238)
109%
$ 74,296,074
$ 33,315,813
$ 44,417,827
$ 29,878,247
60%
'Due to the change in enterprise fund structure from 2012 to 2013, these revenues are shown as N/A
3
Packet Page 264 of 340
C ITY O F FAMO NDS
EXPENDITURES BY FUND - SUMMARY
Fund
No. Title
001 GENERAL FUND
009 LEOFF-MEDICAL INS. RESERVE
011 RISK MANAGEMENT RESERVE FUND
014 HISTORIC PRESERVATION GIFT FUND
016 BUILDING MAINTENANCE
104 DRUG ENFORCEMENT FUND
111 STREET FUND
112 COMBINED STREET CONST/IMPROVE
117 MUNICIPAL ARTS ACQUIS. FUND
118 MEMORIAL STREET TREE
120 HOTEL/MOTEL TAX REVENUE FUND
121 EMPLOYEE PARKING PERMIT FUND
122 YOUTH SCHOLARSHIP FUND
123 TOURISM PROMOTIONAL FUND/ARTS
125 REAL ESTATE EXCISE TAX 2
126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND
127 GIFTS CATALOG FUND
129 SPECIAL PROJECTS FUND
130 CEMETERY MAINTENANCE/IMPROVEMT
132 PARKS CONSTRUCTION FUND
136 PARKS TRUST FUND
138 SISTER CITY COMMISSION
139 TRANSPORTATION BENEFIT DISTRICT
211 L.I.D. FUND CONTROL
213 L.I.D. GUARANTY FUND
231 2012 LT GO DEBT SERVICE FUND
421 WATER UTILITY FUND
422 STORM UTILITY FUND
423 SEWER/WWTP UTILITY FUND
424 BOND RESERVE FUND
511 EQUIPMENT RENTAL FUND
617 FIREMEN'S PENSION FUND
2013 Amended
9/30/2012
9/30/2013
Amount
Budget
apenditures
Expenditures
Remaining
$ 33,329,813
$ 24,500,129
$ 24,406,144
$ 8,923,669
619,400
440,601
232,806
386,594
661,000
-
555,907
105,093
15,000
-
5,280
9,720
205,000
21,376
34,481
170,519
80,033
34,258
36,820
43,213
1,557,715
1,221,360
1,018,259
539,456
6,659,244
900,818
794,922
5,864,322
149,794
29,397
42,268
107,526
68,500
36,187
52,181
16,319
26,726
13,041
14,740
11,986
4,000
3,375
3,121
879
19,000
9,840
7,940
11,060
1,401,732
219,234
175,686
1,226,046
668,534
80,277
32,108
636,426
43,317
3,423
28,162
15,155
222,800
10,746
156,192
66,608
152,761
128,666
94,723
58,038
2,093,200
343,620
41,532
2,051,668
-
6,930
-
-
13,737
4,145
369
13,368
645,000
498,868
507,934
137,066
22,130
106,000
-
22,130
-
244,000
-
-
1,009,902
-
92,264
917,638
9,313,991
N/A
4,912,508
4,401,483
4,585,772
N/A
2,094,008
2,491,764
18,161,466
N/A
8,754,654
9,406,812
-
N/A
82,095
(82,095)
1,095,372
1,033,729
564,737
530,635
108.790
70.741
64.273
44.517
% Spent
73%
38%
84%
35%
17%
46%
65%
12%
28%
0%
76%
55%
78%
42%
13%
5%
65%
70%
62%
2%
0%
3%
79%
0%
0%
9%
53%
46%
48%
0%
52%
59%
$ 82,933,729 $ 29,960,761 $ 44,806,114 $ 38,127,615 54%
"Due to the change in enterprise fund structure from 2012 to 2013, these expenditures are shown as N/A
0
Packet Page 265 of 340
Page 1 of 3
Title
TAXES:
REAL PERSONAL / PROPERTY TAX
EMS PROPERTY TAX
VOTED PROPERTY TAX
LOCAL RETAIL SALES[USE TAX
NATURAL GAS USE TAX
1/10 SALES TAX LOCAL CRIM JUST
ELECTRIC UTILITY TAX
GAS UT ILIT Y TAX
SOLID WASTE UTILITY TAX
WAT ER UT ILIT Y T AX
SEWER UTILITY TAX
ST ORMWAT ER UTILITY TAX
T.V. CABLE UTILITY TAX
TELEPHONE UTILITY TAX
PULLTABSTAX
AMUSEMENT GAMES
LEASEHOLD EXCISE TAX
PENALTIES ON GAMBLING TAXES
LICENSES AND PERMTIS:
FIRE PERMITS -SPECIAL USE
PROF AND OCC LICENSE -TAXI
AMUSEMENTS
FRANCHISE AGREEMENT -COMCAST
FRANCHISE FEE-EDUCATION/GOVERNMENT
FRANCHISE AGREEMENT -VERIZON/FRONT IER
FRANCHISE AGREEMENT -BLACKROCK
FRANCHISE AGREMENT-ZAYO
OLYMPIC VIEW WATER DISTRICT FRANCHISE
GENERAL BUSINESS LICENSE
DEV SERV PERMIT SURCHARGE
NON-RESIDENT BUS LICENSE
RIGHT OF WAY FRANCHISE FEE
BUILDING STRUCTURE PERMITS
ANIMAL LICENSES
STREET AND CURB PERMIT
OTR NON -BUS LIC/PERMIT S
INTERGOVERNMENTAL:
DOJ 15-0404-0-1-754 - BULLET PROOF VEST
ROOFTOP SOLAR CHALLENGE GRANT
WTSC X-52 DUI AND SPEEDING
TARGET ZERO TEAMS GRANT
HIGH VISIBILITY ENFORCEMENT
WA STATE ADMIN OFFICE COURTS GRANT
WA STATE TRAFFIC COMM GRANT
SMART COMMUTER PROJECT GRANT
PUD PRIVILEDGE TAX
MVET/SPECIAL DISTRIBUTION
JUDICIAL SALARY CONTRIBUTION -STATE
CRIMINAL JUSTICE -SPECIAL PROGRAMS
DUI - CITIES
LIQUOR EXCISE TAX
LIQUOR BOARD PROFITS
SHARED COURT COSTS
MUNICIPAL COURT AGREEMENT W/LYNNWOOD
CITY OF EDMO NDS
REVENUES - GENERAL FUND
2013 Amended 9/30/2012 9/30/2013 Amount
Budget Revenues Revenues Remaining %Received
$ 9,781,109
$ 5,171,349
$ 5,733,027
$ 4,048,082
59%
2,775,282
1,605,353
1,776,431
998,851
64%
916,103
508,464
565,228
350,875
62%
4,913,150
3,707,553
3,901,282
1,011,868
79%
8,706
6,181
7,564
1,142
87%
520,417
393,578
424,010
96,407
81%
1,475,638
1,201,703
1,202,643
272,995
81%
811,174
654,934
552,442
258,732
68%
287,710
214,196
226,200
61,510
79%
904,613
632,300
710,918
193,695
79%
470,000
355,858
280,422
189,578
60%
274,600
211,732
307,731
(33,131)
112%
730,910
504,704
594,489
136,421
81%
1,529,498
1,158,687
1,051,571
477,927
69%
61,385
45,139
41,407
19,978
67%
731
-
128
603
18%
212,350
156,162
164,041
48,309
77%
-
-
-
-
0%
25,673,376
16,527,891
17,539,535
8,133,841
68%
5,555
5,353
5,030
525
91%
1,030
510
630
400
61%
6,060
5,475
4,350
1,710
72%
627,816
470,088
497,805
130,011
79%
-
-
21,859
(21,859)
0%
95,806
68,515
64,900
30,906
68%
8,287
7,332
8,556
(269)
103%
-
-
5,000
(5,000)
0%
214,415
175,322
176,782
37,633
82%
106,297
100,451
104,991
1,307
99%
18,422
14,970
19,320
(898)
105%
39,274
26,400
38,400
874
98%
9,500
9,308
9,773
(273)
103%
345,436
259,078
351,230
(5,794)
102%
13,205
7,950
6,525
6,680
49%
50,000
21,052
28,779
21,221
58%
7,070
7,749
8,051
(981)
114%
1,548,173
1,179,553
1,351,980
196,193
87%
1,191
-
5,119
(3,928)
430%
34,000
-
34,000
-
100%
-
-
583
(583)
0%
10,000
4,512
5,949
4,051
59%
6,000
888
4,721
1,279
79%
-
-
4,019
(4,019)
0%
-
-
1,106
(1,106)
0%
-
-
600
(600)
0%
185,181
184,756
188,570
(3,389)
102%
8,828
6,672
7,067
1,761
80%
12,572
12,448
9,402
3,170
75%
33,290
25,116
26,360
6,930
79%
7,704
5,628
5,364
2,340
70%
20,000
146,591
-
20,000
0%
301,761
306,934
268,323
33,438
89%
3,030
1,500
-
3,030
0%
1,500
750
-
1,500
0%
625,057
695,795
561,183
62,374
90%
Packet Page 266 of 340
5
Page 2 of 3
Title
CHARGES FOR GOODS AND SERVICES:
RECORD/LEGAL INSTRUMTS
D/M COURT REC SER
MUNIC.-DIST. COURT CURR EXPEN
SALE MAPS & BOOKS
PHOTOCOPIES
POLICE DISCLOSURE REQUESTS
ASSESSMENT SEARCH
ENGINEERING FEES AND CHARGES
ELECTION CANDIDATE FILING FEES
SNO-ISLE
PASSPORTS AND NATURALIZATION FEES
POLICE SERVICES SPECIAL EVENTS
OCDETF OVERTIME
CAMPUS SAFETY-EDM. SCH. DIST.
WOODWAY-LAW PROTECTION
MISCELLANEOUS POLICE SERVICES
DRE REIMBURSEABLE
DUI EMERGENCY FIRE SERVICES
FIRE DISTRICT #1 STATION BILLINGS
ADULT PROBATION SERVICE CHARGE
ELECTRONIC MONITOR DUI
BOOKING FEES
FIRE CONSTRUCTION INSPECTION FEES
EMERGENCY SERVICE FEES
DUI EMERGENCY AID
EMS TRANSPORT USER FEE
POLICE - FINGERPRINTING
CRIM CNV FEE DUI
CRIM CONV FEE CT
CRIM CONV FEE CN
FIBER SERVICES
INTERGOVERNMENTAL FIBER SERVICES
FLEX FUEL PAYMENTS FROM STATIONS
ANIMAL CONTROL SHELTER
ZONING/SUBDIVISION FEE
PLAN CHECKING FEES
FIRE PLAN CHECK FEES
PLANNING 1% INSPECTION FEE
S.E.P.A. REVIEW
CRITICAL AREA STUDY
DV COORDINATOR SERVICES
SWIM POOL ENTRANCE FEES
GYM AND WEIGHTROOM FEES
LOCKER FEES
SWIM CLASS FEES
INTERGOVERNMENTAL REVENUE-SSCCFH
PROGRAM FEES
TAXABLE RECREATION ACTIVITIES
SWIM TEAM/DIVE TEAM
BIRD FEST REGISTRATION FEES
INTERFUND REIMBURSEMENT -CONTRACT SVCS
CITY OF EDMO NDS
REVENUES - GENERAL FUND
2013 Amended 9/30/2012 9/30/2013 Amount
Budget Revenues Revenues Remaining %Received
1,065
955
1,283
(218)
120%
172
123
47
125
28%
188
113
180
8
96%
72
64
160
(88)
222%
4,572
2,332
1,587
2,985
35%
4,500
3,223
3,435
1,065
76%
5
5
-
5
0%
100,000
72,720
146,248
(46,248)
146%
1,011
-
1,460
(449)
144%
57,236
41,718
58,636
(1,400)
102%
9,571
9,300
9,225
346
96%
26,000
28,605
27,797
(1,797)
107%
-
1,226
4,640
(4,640)
0%
11,615
4,041
2,146
9,469
18%
36,000
11,723
21,295
14,705
59%
2,750
-
-
2,750
0%
-
-
709
(709)
0%
532
400
502
30
94%
27,808
43,622
40,768
(12,960)
147%
60,000
43,012
55,042
4,958
92%
165
82
590
(425)
358%
5,711
3,553
4,946
765
87%
5,577
3,730
4,520
1,057
81%
23,976
14,050
13,696
10,280
57%
67
33
-
67
0%
814,318
490,911
612,032
202,286
75%
496
281
245
251
49%
698
498
494
204
71%
4,360
3,279
3,405
955
78%
1,624
1,283
1,368
256
84%
36,438
35,781
20,160
16,278
55%
7,272
7,386
5,400
1,872
74%
213
182
863
(650)
405%
6,616
5,185
4,710
1,906
71%
38,000
26,477
56,660
(18,660)
149%
216,457
162,343
188,629
27,828
87%
2,911
1,068
1,450
1,461
50%
1,200
326
966
234
81%
5,000
2,425
4,365
635
87%
12,000
12,400
16,120
(4,120)
134%
10,921
8,070
8,304
2,617
76%
56,000
59,217
63,530
(7,530)
113%
5,500
3,926
3,953
1,547
72%
300
303
439
(139)
146%
32,000
28,625
30,132
1,868
94%
69,300
51,975
-
69,300
0%
780,000
595,171
613,831
166,169
79%
115,500
118,938
107,033
8,468
93%
31,600
30,019
30,365
1,235
96%
660
1,015
695
(35)
105%
1,520,248
1,163,557
1,299,101
221,147
85%
4,148,225
3,095,270
3,473,159
675,066
84%
Packet Page 267 of 340
0
Page 3 of 3
CITY OF EDMO NDS
REVENUES - GENERAL FUND
Title
2013 Amended
Budget
9/30/2012
Revenues
9/30/2013
Revenues
Amount
Remaining
%Received
FINES AND FO RFEITURES :
PROOF OF VEHICLE INS PENALTY
10,214
7,207
10,205
9
100%
TRAFFIC INFRACTION PENALTIES
24,000
21,502
26,292
(2,292)
110%
NC TRAFFIC INFRACTION
213,000
188,090
230,926
(17,926)
108%
CRT COST FEE CODE LEG ASSESSMENT (LGA)
20,086
13,876
19,972
114
99%
SPEEDINGDOUBLE
77
38
297
(220)
386%
NON -TRAFFIC INFRACTION PENALTIES
2,034
900
-
2,034
0%
OTHERINFRACTIONS'04
1,002
442
1,281
(279)
128%
PARKING INFRACTION PENALTIES
31,592
27,771
38,045
(6,453)
120%
PR -HANDICAPPED
794
-
-
794
0%
PARKING INFRACTION LOC
404
40
-
404
0%
PARK/INDDISZONE
3,000
2,569
2,314
686
77%
DWI PENALTIES
9,200
6,118
3,177
6,023
35%
DUI - DP ACCT
415
1,108
2,177
(1,762)
524%
OTHER CRIMINAL TRAF MISDEM PEN
8
306
-
8
0%
CRIMINAL TRAFFIC MISDEMEANOR 8/03
33,000
24,191
27,803
5,197
84%
CRIMINAL CONVICTION FEE CT
-
-
622
(622)
0%
OTHERNON-TRAF MISDEMEANOR PEN
539
241
61
478
11%
OTHER NON TRAFFIC MISD. 8/03
14,000
10,787
1,446
12,554
10%
COURT DV PENALTY ASSESSMENT
1,491
861
1,468
23
98%
CRIMINAL CONVICTION FEE CN
-
-
337
(337)
0%
CRIMINAL COSTS-RECOUPMENTS
113,265
80,567
88,331
24,934
78%
PUBLIC DEFENSE RECOUPMENT
40,000
23,241
22,808
17,192
57%
COURT INTERPRETER COSTS
292
142
55
238
19%
BUS. LICENSE PERMIT PENALTY
7,444
3,995
4,330
3,114
58%
MISC FINES AND PENALTIES
485
1,690
1,540
(1,055)
318%
526,342
415,681
483,487
42,855
92%
MISCELLANEOUS:
INVESTMENT INTEREST
8,000
5,136
1,837
6,163
23%
INTEREST ON COUNTY TAXES
1,250
1,373
1,163
87
93%
INTEREST - COURT COLLECTIONS
5,491
4,170
3,215
2,276
59%
PARKING
8,790
9,027
7,447
1,343
85%
SPACE/FACILITIES RENTALS
140,000
123,983
125,062
14,938
89%
BRACKET ROOM RENTAL
3,040
3,145
4,325
(1,285)
142%
LEASESLONG-TERM
143,000
120,980
124,024
18,976
87%
VENDING MACHINE/CONCESSION
4,500
5,512
6,354
(1,854)
141%
OTHER RENTS &USE CHARGES
6,200
5,745
8,906
(2,706)
144%
PARKSDONATIONS
4,300
6,742
9,100
(4,800)
212%
BIRD FEST CONTRIBUTIONS
1,400
1,527
1,448
(48)
103%
PARKS GRANTS- PRIVATE SOURCES
-
-
1,235
(1,235)
0%
SALE OF JUNK/SALVAGE
1,486
1,080
-
1,486
0%
SALES OF UNCLAIM PROPERTY
1,750
1,171
2,564
(814)
147%
CONFISCATED AND FORFEITED PROPERTY
-
-
1,249
(1,249)
0%
OT HER JUDGEMENT SETTLEMENT
-
-
6,367
(6,367)
0%
POLICE JUDGMENT S✓RESTITUTION
465
150
95
370
20%
CASHIERS OVERAGES/SHORT AGES
44
36
60
(16)
136%
OTHER MISC REVENUES
3,000
5,469
2,572
428
86%
SMALL OVERPAYMENT
66
87
39
27
59%
NSF FEES - PARKS & REC
182
180
210
(28)
115%
NSF FEES - MUNICIPAL COURT
978
505
649
329
66%
NSF FEES - POLICE
91
60
-
91
0%
NSF FEES -DEVELOPMENT SERVICES DEPT
-
-
150
(150)
0%
FLEX -PLAN SERVICES FORFEITURES
1,368
-
1,368
(0)
100%
335,401
296,077
309,439
25,962
92%
TRANSFERS -IN:
INSURANCE RECOVERIES
-
-
-
0%
INTERFUND TRANSFER -IN
-
-
-
0%
INTERFUND TRANSFER- In (From 121)
25,086
19,473
12,543
12,543
50%
INTERFUND TRANSFER (From 127)
12,297
12,297
(0)
100%
37,383
19,473
24,841
12,542
66%
TOTAL GENERAL FUND REVENUE
$ 32,893,957
$ 22,229,739
$ 23,743,625
$ 9,148,832
72%
7
Packet Page 268 of 340
Page 1 of 6
C ITY OF EDMO NDS
EXPENDITURES BY FUND - DETAIL
Title
SALARIES AND WAGES
OVERTIME
HOLIDAY BUY BACK
BENEFIT S
UNIFORMS
SUPPLIES
SMALL EQUIPMENT
PROFESSIONAL SERVICES
COMMUNICATIONS
TRAVEL
ADVERTISING
RENT AL/LEASE
INSURANCE
UTILITIES
REPAIRS & MAINTENANCE
MISCELLANEOUS
INTERGOVERNMENTAL SERVICES
ECA CONTINGENCY RESERVE
EXCISE TAXES
INTERFUND TRANSFER
MACHINERY/EQUIPMENT
GENERAL OBLIGATION BOND PRINCIPAL
CAPITAL LEASES AND INSTALLMENT PURCHASES
OTHER DEBT
INTEREST ON LONG-TERM EXTERNAL DEBT
DEBT ISSUE COSTS
INTERFUND SERVICES
INTERFUND RENTAL
LEOFF-MEDICAL INS. RESERVE(009)
BENEFIT S
IN HOME LTC CLAIMS
PROFESSIONAL SERVICES
MISCELLANEOUS
RISK MANAGEMENT RESERVE FUND (011)
MISCELLANEOUS
HIS TO RIC PRESERVATIO N GIFT FUND (014)
SUPPLIES
PROFESSIONAL SERVICES
ADVERTISING
MISCELLANEOUS
BUILDING MAINTENANCE SUBFUND (016)
SUPPLIES
PROFESSIONAL SERVICES
REPAIRS & MAINTENANENCE
MISCELLANEOUS
CONSTRUCTION PROJECTS
DRUG INFO RC EMIENT FUND (104)
SUPPLIES
FUEL CONSUMED
SMALL EQUIPMENT
COMMUNICATIONS
REPAIR/MAINT
MISCELLANEOUS
INTERGOVTLSVC
2013 Amended 9/30/2012 9/30/2013 Amount
Budget Expenditures Expenditures Remaining %Spent
$ 12,070,320 $
8,811,354
$ 8,923,104
$ 3,147,216
74%
424,100
305,721
313,226
110,874
74%
193,388
2,526
3,481
189,907
2%
4,093,506
3,080,500
3,089,887
1,003,619
75%
61,110
41,941
35,365
25,745
58%
374,244
261,100
220,771
153,473
59%
117,050
103,528
83,600
33,450
71%
2,044,934
1,159,301
1,179,059
865,875
58%
204,660
135,988
136,152
68,508
67%
36,742
14,287
12,740
24,002
35%
40,865
30,072
16,677
24,188
41%
834,943
98,408
622,412
212,531
75%
396,193
420,109
397,566
(1,373)
100%
429,600
314,456
340,207
89,393
79%
320,547
164,176
172,921
147,626
54%
281,248
215,492
224,460
56,788
80%
8,099,655
6,167,836
7,651,420
448,235
94%
190,000
80,635
-
190,000
0%
5,500
5,296
4,037
1,463
73%
1,575,185
2,434,926
762,056
813,129
48%
85,000
13,097
22,735
62,265
27%
946,595
-
-
946,595
0%
64,014
63,380
64,014
0
100%
-
-
478
(478)
0%
185,614
149,706
93,776
91,838
51%
5,000
1,125
-
5,000
0%
201,800
102,473
-
201,800
0%
48,000
322,695
36,000
12,000
75%
33,329,813
24,500,129
24,406,144
8,923,669
73°0
$ 435,000 $
317,406 $
148,974 $
286,026
34%
176,400
115,760
77,501
98,899
44%
8,000
7,186
6,081
1,919
76%
-
250
250
(250)
0%
619,400
440,602 S
232,806
386,594
38%
$ 661,000 $ 555,907 $ 105,093 84%
661,000 $ S 555,907 105,093 84%
$ 2,000 $ $ $ 2,000 0%
2,000 - 2,000 0%
1,000 - 1,000 0%
10,000 5,280 4,720 53%
15,000 5,280 9,720 35%
$ 10,000 $
- $ 919 $
9,081
9%
20,000
10,225 15,382
4,618
77%
5,000
11,151 16,316
(11,316)
326%
-
- 1,865
(1,865)
0%
170,000
- -
170,000
0%
205,000
21,376 34,481
2,383
17%
$ - $
- $
- $
0%
2,000
1,682
3,262
(1,262)
163%
5,000
1,180
6,182
(1,182)
124%
2,233
1,677
2,538
(305)
114%
800
-
10
790
1%
20,000
10,000
5,000
15,000
25%
50,000
19,719
19,828
30,172
40%
80,033
34,258
36,820
43,213
46%
Packet Page 269 of 340
0
Page 2 of 6
C ITY OF EDMO NDS
EXPENDITURES BY FUND - DETAIL
Title
2013 Amended
Budget
9/30/2012
Expenditures
9/30/2013
Expenditures
Amount
Remaining
%Spent
STREETFUND (111)
SALARIES AND WAGES
$
447,655
$
403,199
$
338,166
$ 109,489
76%
OVERTIME
18,400
23,902
13,832
4,569
75%
BENEFITS
197,283
176,469
148,806
48,477
75%
UNIFORMS
6,000
4,760
3,724
2,276
62%
SUPPLIES
240,000
150,894
118,116
121,884
49%
SMALL EQUIPMENT
26,000
11,919
-
26,000
0%
PROFESSIONAL SERVICES
12,700
20,473
4,230
8,470
33%
COMMUNICATIONS
3,500
2,586
2,118
1,382
61%
TRAVEL
1,000
310
210
790
21%
ADVERTISING
350
-
-
350
0%
RENTAL/LEASE
159,134
4,231
119,840
39,294
75%
INSURANCE
87,204
93,305
87,201
3
100%
UTILITIES
267,750
167,541
166,725
101,025
62%
REPAIRS& MAINTENANCE
45,000
7,525
12,160
32,840
27%
MISCELLANEOUS
8,000
6,858
490
7,510
6%
INTERGOVERNMENTAL SERVICES
4,000
1,080
1,045
2,955
26%
INTERFUND TRANSFER
28,650
-
558
28,092
2%
GENERAL OBLIGATION BOND PRINCIPAL
3,015
-
-
3,015
0%
INTEREST ON LONG-TERM EXTERNAL DEBT
2,074
3,100
1,037
1,037
50%
INTEREFUND RENTAL
-
143,208
-
-
0%
1,557,715
1,221,360
1,018,259
539,456
65%
COMBINED STREETCONST/IMPROVE(112)
PROFESSIONAL SERVICES
$
1,272,100
$
675,189
$
482,685
$ 789,415
38%
MISCELLANEOUS
26,428
-
26,427
1
100%
INTERFUND TRANSFER OUT
378,500
41,694
41,498
337,003
11%
LAND
909,400
-
-
909,400
0%
CONST SURFACE CONST PROJECTS
3,670,132
1,700
75,590
3,594,542
2%
INTERGOVERNMENTAL LOANS
72,203
72,201
72,201
2
100%
INTEREST ON INTERGOVERNMENTAL LOANS
4,481
4,840
4,479
2
100%
INTERFUND SERVICES
326,000
105,193
92,041
233,959
28%
6,659,244
900,817
794,922
5,864,322
12%
MUNICIPAL ARTS ACQUIS. FUND (117)
SUPPLIES
$
6,970
$
734
$
3,065
$ 3,905
44%
SMALL EQUIPMENT
1,000
523
141
859
14%
PROFESSIONAL SERVICES
119,533
21,697
23,758
95,775
20%
TRAVEL
50
10
54
(4)
108%
ADVERTISING
4,000
4,000
5,550
(1,550)
139%
RENTAL/LEASE
4,831
-
4,281
550
89%
REPAIRS & MAINTENANCE
300
-
-
300
0%
MISCELLANEOUS
10,110
2,434
5,418
4,692
54%
INTERFUND TRANSFER
3,000
-
3,000
0%
149,794
29,398
42,268
107,526
28%
HO TEL/MO TEL TAX REVENUE FUND (120)
PROFESSIONAL SERVICES
$
14,500
$
8,554
$
16,123
$ (1,623)
111%
ADVERTISING
37,500
24,188
23,901
13,599
64%
MISCELLANEOUS
2,500
1,446
157
2,343
6%
INTERFUND TRANSFERS
14,000
2,000
12,000
2,000
86%
68,500
36,188
52,181
16,319
76%
EMPLO YEE PARKING PERMIT FUND (121)
SUPPLIES
$
1,640
$
498
$
1,642
$ (2)
100%
SMALL EQUIPMENT
-
-
555
(555)
0%
INTERFUND TRANSFER
25,086
12,543
12,543
12,543
50%
26,726
13,041
14,740
11,986
55%
YOUTH SCHOLARSHIP FUND (122)
MISCELLANEOUS
$
4,000
$
3,375
$
3,121
$ 879
78%
4,000
3,375
3,121
879
78%
TOURISM PROMOTIONAL FUND/ARTS (123)
PROFESSIONAL SVC
$
10,500
$
2,533
$
4,347
$ 6,153
41%
ADVERTISING
4,500
3,865
605
3,895
13%
MISCELLANEOUS
4,000
3,442
2,989
1,011
75%
$
19,000
$
9,840
$
7,940
$ 11,060
42%
E
Packet Page 270 of 340
Page 3 of 6
C ITY O F EDMO NDS
EXPENDITURES BY FUND - DETAIL
Title
REAL ES TATE EXC IS E TAX 2 (125)
SUPPLIES
PROFESSIONAL SERVICES
ADVERTISING
RENT AL/LEASE
UTILITIES
REPAIRS & MAINTENANCE
INTERFUND TRANSFER
CONSTRUCTION PROJECTS
INTERFUND SERVICES
REAL ESTATEEXCISETAX1, PARKS ACQ (126)
MISCELLANEOUS
INTERFUND TRANSFER
LAND
GENERAL OBLIGATION BONDS
INTEREST
GIFTS CATALOG FUND (127)
SUPPLIES
PROFESSIONAL SERVICES
INTERFUND TRANSFER
SPECIAL PROJECTS FUND (129)
PROFESSIONAL SERVICES
CONSTRUCTION PROJECTS
INTERFUND SERVICES
CEIVVIEIIERY MAINTINANCUIMPRO VEMENT (130)
SALARIES AND WAGES
OVERTIME
BENEFIT S
UNIFORMS
SUPPLIES
SUPPLIES PURCHASED FOR INVENTORY/RESALE
PROFESSIONAL SERVICES
COMMUNICATIONS
TRAVEL
ADVERTISING
RENT AL/LEASE
UTILITIES
REPAIRS & MAINTENANCE
MISCELLANEOUS
MACHINERY/EQUIP MENT
INTERFUND RENTAL
PARKS CONSTRUCTION FUND (132)
SUPPLIES
PROFESSIONAL SERVICES
INTERFUND TRANSFER
CONSTRUCTION PROJECTS
INTERFUND SERVICES
PARKS TRUST FUND (136)
INTERFUND TRANSFER
SISTER CITY COMMISSION (138)
SUPPLIES
STUDENT TRIP
MISCELLANEOUS
TRANSPORTATION BEVEFITDISTRICT(139)
PROFESSIONAL SERVICES
INSURANCE
INTERFUND TRANSFER
INTERGOVTL SERVICES
2013 Amended 9/30/2012 9/30/2013 Amount
Budget Expenditures Expenditures Remaining %Spent
$ 29,000 $
41,070 $
131,399
$ (102,399)
453%
337,000
76,416
21,116
315,884
6%
-
-
148
(148)
0%
-
3,399
(3,399)
0%
-
-
-
-
0%
185,000
1,544
19,622
165,378
11 %
750,732
-
-
750,732
0%
100,000
100,203
-
100,000
0%
-
-
-
-
0%
1,401,732
219,233
175,686
1,226,046
13%
$ - $ - $ - $ - 0%
438,910 16,540 26,071 412,839 6%
200,000 - - 200,000 0%
17,550 - - 17,550 0%
12,074 63,737 6,037 6,037 50%
668,534 $ 80,277 32,108 $ 636,426 5%
$ 22,020 $ 1,443 $ 9,312 $ 12,708 42%
9,000 - 6,553 2,447 73%
12,297 1,980 12,297 - 100%
43,317 3,423 28,162 15,155 65%
$ 31,700 $
5,978 $ 15,959 $
15,741
50%
171,600
- 114,251
57,349
67%
19,500
4,768 25,982
(6,482)
133%
222,800
10,746 S 156,192
66,608
70%
$ 68,605 $
50,630 $
51,643 $
16,962
75%
3,500
2,272
2,020
1,480
58%
33,188
24,048
24,168
9,020
73%
1,000
-
-
1,000
0%
7,000
2,774
479
6,521
7%
20,000
18,551
8,056
11,944
40%
1,000
200
200
800
20%
1,412
931
1,061
351
75%
500
1,531
-
500
0%
3,000
-
1,068
1,932
36%
5,256
-
3,942
1,314
75%
3,800
2,270
-
3,800
0%
500
2,678
-
500
0%
4,000
-
2,088
1,913
52%
-
17,336
-
-
0%
-
5,445
-
-
0%
152,761
128,666 S
94,723
58,038
62%
$ -
$
- $ -
0%
1,907,500
74,206
40,418 1,867,082
2%
-
60,479
- -
0%
182,700
188,540
- 182,700
0%
3,000
20,395
1,114 1,886
37%
2,093,200
343,620
41,532 2,051,668
2%
$ - $ 6,930 $ - $ 0%
- 6,930 - 0%
$ 500 $ 1,242 $ 222 $ 278 44%
- - - - 0%
13,237 2,903 147 13,090 1%
13,737 4,145 369 13,368 3%
$ - $ - $ 1,756 $ (1,756) 0%
5,000 5,000 5,000 - 100%
640,000 443,933 501,179 138,821 78%
- 49,936 - - 0%
645,000 498,869 507,934 S 137,066 79%
Packet Page 271 of 340
10
Page 4 of 6
Title
LID FUND C O NTRO L (2
INTERFUND TRANSFER
LIMITED TAX G.O. BOND FUND (234)
2002 BOND INTEREST
2012 LTGO DEBT SERVIC FUND (231)
GENERAL OBLIGATION BOND
INTEREST
DEBT ISSUE COSTS
WATER FUND (421)
SALARIES AND WAGES
OVERTIME
BENEFIT S
UNIFORMS
SUPPLIES
FUEL CONSUMED
WATER PURCHASED FOR RESALE
SUPPLIES PURCHASED FOR INVENTORY/RESALE
SMALL EQUIPMENT
PROFESSIONAL SERVICES
COMMUNICATIONS
TRAVEL
ADVERTISING
RENT AL/LEASE
INSURANCE
UTILITIES
REPAIRS & MAINTENANCE
MISCELLANEOUS
INTERGOVERNMENTAL SERVICES
INTERFUND TAXES
INTERFUND TRANSFER
MACHINERY/EQUIPMENT
CONSTRUCTION PROJECTS
GENERAL OBLIGATION BONDS
REVENUE BONDS
INTERGOVERNMENTAL LOANS
INTEREST
DEBT ISSUE COSTS
OTHER INTERESF & DEBT SERVICE COSTS
INTERFUND SERVICES
INTERFUND REPAIR
CITY OF EDMO NDS
EXPENDITURES BY FUND - DETAIL
2013 Amended 9/30/2012 9/30/2013 Amount
Budget Expenditures Expenditures Remaining %Spent
$ 22,130 $ 106,000 $ - $ 22,130 0%
22,130 106,000 - 22,130 0%
136,786 $ - $ 0%
.p - .p 1Jv, IOU y - M - v/0
$ 825,372 $ $ - $ 825,372 0%
184,530 92,264 92,266 50%
- - - 0%
1,009,902 92,264 917,638 0%
$ 756,455
N/A
$ 541,175 $
215,280
72%
24,180
N/A
16,286
7,894
67%
285,866
N/A
226,668
59,198
79%
6,840
N/A
3,859
2,981
56%
143,505
N/A
70,170
73,335
49%
-
N/A
-
-
0%
1,725,000
N/A
1,060,443
664,557
61%
140,000
N/A
66,772
73,228
48%
10,400
N/A
6,467
3,933
62%
173,136
N/A
212,348
(39,212)
123%
30,280
N/A
23,210
7,070
77%
3,400
N/A
-
3,400
0%
560
N/A
-
560
0%
91,205
N/A
68,709
22,496
75%
67,699
N/A
67,607
92
100%
28,000
N/A
22,943
5,057
82%
24,160
N/A
2,874
21,286
12%
307,630
N/A
241,211
66,419
78%
30,000
N/A
23,049
6,951
77%
904,893
N/A
710,918
193,975
79%
927,500
N/A
-
927,500
0%
85,000
N/A
-
85,000
0%
2,644,720
N/A
1,033,393
1,611,327
39%
2,025
N/A
-
2,025
0%
209,471
N/A
-
209,471
0%
45,839
N/A
45,839
0
100%
280,306
N/A
140,928
139,378
50%
16,553
N/A
-
16,553
0%
-
N/A
175
(175)
0%
349,368
N/A
327,419
21,949
94%
-
N/A
48
(48)
0%
9,313,991
4,912,508
4,401,531
53%
*Due to the change in enterprise fund structure from 2012 to 2013, these expenditures are shown as N/A
11
Packet Page 272 of 340
Page 5 of 6
C TTY OF EDMO NDS
EXPENDITURES BY FUND - DETAIL
Title
2013 Amended
Budget
9/30/2012
Expenditures
9/30/2013
Expenditures
Amount
Remaining
%Spent
STORM FUND (422)
SALARIES AND WAGES
$ 568,591
N/A
$ 381,177
$ 187,414
67%
OVERTIME
6,000
N/A
9,289
(3,289)
155%
BENEFITS
232,141
N/A
159,405
72,736
69%
UNIFORMS
6,540
N/A
5,026
1,514
77%
SUPPLIES
50,000
N/A
24,253
25,747
49%
SMALL EQUIPMENT
4,400
N/A
2,064
2,336
47%
PROFESSIONAL SERVICES
599,190
N/A
465,199
133,991
78%
COMMUNICATIONS
3,480
N/A
1,381
2,099
40%
TRAVEL
4,300
N/A
864
3,436
20%
ADVERTISING
500
N/A
-
500
0%
RENTAL/LEASE
217,412
N/A
162,186
55,226
75%
INSURANCE
8,418
N/A
8,407
11
100%
UTILITES
10,000
N/A
6,534
3,466
65%
REPAIR&MAINTENANCE
11,860
N/A
5,962
5,898
50%
MISCELLANEOUS
106,100
N/A
71,834
34,266
68%
INTERGOVERNMENTAL SERVICES
45,000
N/A
22,068
22,932
49%
INTERFUND TAXESAND OPERATING ASSESSMENT
291,600
N/A
229,038
62,562
79%
INTERFUND TRANSFER
237,766
N/A
-
237,766
0%
CONSTRUCTION PROJECTS
1,478,400
N/A
-
1,478,400
0%
GENERAL OBLIGATION BONDS
101,469
N/A
-
101,469
0%
REVENUE BONDS
82,906
N/A
-
82,906
0%
INTERGOVERNMENTAL LOANS
32,063
N/A
32,063
1
100%
INTEREST
187,245
N/A
94,584
92,661
51%
OTHER INT EREST & DEBT SERVICE COSTS
-
N/A
83
(83)
0%
INTERFUND PROFESSIONAL SERVICES
300,391
N/A
412,592
(112,201)
137%
4,585,772
2,094,008
2,491,764
46%
SEWER FUND (423)
SALARIES AND WAGES
$ 1,653,859
N/A
$ 1,144,302
$ 509,557
69%
OVERTIME
73,000
N/A
68,931
4,069
94%
BENEFITS
677,979
N/A
480,050
197,929
71%
UNIFORMS
11,190
N/A
7,882
3,308
70%
SUPPLIES
482,505
N/A
192,741
289,764
40%
FUEL CONSUMED
90,000
N/A
109,801
(19,801)
122%
SUPPLIES PURCHASED FOR INV OR RESALE
3,000
N/A
-
3,000
0%
SMALL EQUIPMENT
16,400
N/A
13,966
2,434
85%
PROFESSIONAL SERVICES
1,152,083
N/A
1,060,242
91,841
92%
COMMUNICATIONS
40,280
N/A
26,554
13,726
66%
TRAVEL
7,400
N/A
380
7,020
5%
ADVERTISING
2,500
N/A
-
2,500
0%
RENTAL/LEASE
133,736
N/A
98,856
34,880
74%
INSURANCE
157,117
N/A
156,092
1,025
99%
UTILITIES
931,200
N/A
687,696
243,504
74%
REPAIR&MAINTENANCE
90,000
N/A
107,256
(17,256)
119%
MISCELLANEOUS
211,100
N/A
145,973
65,127
69%
INTERGOVERNMENTAL SERVICES
290,000
N/A
93,829
196,171
32%
INTERFUND TAXES AND OPERATING ASSESSMENT
470,000
N/A
359,115
110,885
76%
INTERFUND TRANSFERS
1,125,280
N/A
157,651
967,629
14%
MACHINERY/EQUIPMENT
141,000
N/A
-
141,000
0%
CONSTRUCTION PROJECTS
9,104,110
N/A
3,186,822
5,917,288
35%
GENERAL OBLIGATION BONDS
189,978
N/A
-
189,978
0%
REVENUE BONDS
222,625
N/A
-
222,625
0%
INTERGOVERNMENTAL LOANS
138,939
N/A
143,620
(4,681)
103%
INTEREST
131,045
N/A
69,705
61,340
53%
DEBT ISSUE COSTS
16,551
N/A
-
16,551
0%
OTHER TNT EREST & DEBT SERVICE COSTS
-
N/A
41
(41)
0%
INTERFUND PROFESSIONAL SERVICES
598,589
N/A
443,149
155,440
74%
18,161,466
8,754,654
$ 9,406,812
48%
BOND RESERVE FUND (424)
OTHER INTEREST & DEBT SERVICE COSTS
$ -
N/A
$ 57,335
(57,335)
0%
DEBT ISSUE COSTS
-
N/A
24,760
(24,760)
0%
-
82,095
(82,095)
0%
*Due to the change in enterprise fund structure from 2012 to 2013, these expenditures are shown as N/A
12
Packet Page 273 of 340
Page 6 of 6
CITY OF EDMO NDS
EXPENDITURES BY FUND - DEIAAIL
Title
2013 Amended
Budget
9/30/2012
Expenditures
9/30/2013
Expenditures
Amount
Remaining
%Spent
EQUIPMENT RENTAL FUND (511)
SALARIES AND WAGES
$ 228,064
$ 160,146
$ 129,577
$ 98,487
57%
OVERTIME
1,000
906
886
114
89%
BENEFITS
100,397
76,812
58,834
41,563
59%
UNIFORMS
1,000
527
547
453
55%
SUPPLIES
76,000
68,048
72,436
3,564
95%
FUEL CONSUMED
1,000
756
-
1,000
0%
SUPPLIES PURCHASED FOR INVENTORY/RESALE
321,800
233,552
142,972
178,828
44%
SMALL EQUIPMENT
8,000
5,007
20,241
(12,241)
253%
PROFESSIONAL SERVICES
1,000
437
1,508
(508)
151%
COMMUNICATIONS
3,000
1,026
1,002
1,998
33%
RENTAL/LEASE
9,996
8,609
6,967
3,029
70%
INSURANCE
34,083
32,530
34,153
(70)
100%
UTILITIES
14,000
8,764
8,531
5,469
61%
REPAIRS & MAINTENANCE
60,000
23,239
34,307
25,693
57%
MISCELLANEOUS
6,000
5,666
4,454
1,546
74%
INTERGOVERNMENTAL SERVICES
2,500
1,440
1,394
1,106
56%
MACHINERY/EQUIPMENT
217,532
406,264
46,927
170,605
22%
INTERFUND SERVICES
10,000
-
-
10,000
0%
1,095,372
1,033,729
S 564,737
530,635
52%
FIREMEN'S PENSION FUND (617)
BENEFITS
$ 63,000
$ 41,509
$ 19,032
$ 43,968
30%
PENSION AND DISABILITY PAYMENTS
43,790
28,167
44,072
(282)
101%
PROF SERVICES
2,000
1,065
1,169
831
58%
108,790
70,741
S 64,273
44,517
59%
TOTAL EXPENDITURE ALL FUNDS
82,933,729
29,853,549
44,806,114
38,031,902
54%
13
Packet Page 274 of 340
CITY OF EDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY
Title
CITY COUNCIL
OFFICE OF MAYOR
HUMAN RESOURCES
MUNICIPAL COURT
CITY CLERK
ADMINISTRATIVE SERVICES
CITY ATTORNEY
NON -DEPARTMENTAL
POLICE SERVICES
COMMUNITY SERVICES✓ECONOMIC DEV
DEVELOPMENT SERVICES
PARKS & RECREATION
PUBLIC WORKS
FACILITIES MAINTENANCE
2013 Amended
9/30/2012
9/30/2013
Amount
Budget
Expenditures
Expenditures
Remaining
%Spent
$ 273,623 $
184,190 $
206,591
$ 67,032
76%
240,866
170,105
175,704
65,162
73%
296,058
166,941
189,163
106,895
64%
729,506
542,542
539,339
190,167
74%
586,831
372,951
409,740
177,091
70%
1,518,518
971,303
1,012,437
506,081
67%
499,200
371,126
360,467
138,733
72%
11,675,354
9,326,742
8,883,176
2,792,178
76%
8,973,400
6,195,697
6,439,813
2,533,587
72%
377,764
316,658
265,038
112,726
70%
1,653,042
1,168,601
1,155,315
497,727
70%
3,442,517
2,546,929
2,534,360
908,157
74%
1,718,975
1,200,068
1,259,054
459,921
73%
1,344,159
966,285
975,946
368,213
73%
$ 33,329,813 $
24,500,129 $
24,406,144
$ 8,923,669
73%
CITY OF EDMO NDS
EXPENDITURES - UTILITY- BY FUND IN SUMMARY
Title
2013 Amended
Budget
9/30/2012
Expenditures
9/30/2013
Expenditures
Amount
Remaining
%Spent
WATER UTILITYFUND
$ 9,313,991
N/A $
4,912,508
$ 4,401,483
53%
STORM UTILITY FUND
4,585,772
N/A
2,094,008
2,491,764
46%
SEWER/WWTP UTILITY FUND
18,161,466
N/A
8,754,654
9,406,812
48%
$ 32,061,229
$
15,761,170
$ 16,300,059
49%
*Due to the change in enterprise fund structure from 2012 to 2013, these expenditures are shown as N/A
14
Packet Page 275 of 340
Page 1 of 4
CITY OF FDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
Title
2013 Amended
Budget
9/30/2012
Expenditures
9/30/2013
Expenditures
Amount
Remaining
%Spent
C ITY C O UNC IL
SALARIES
$
114,618
$
79,043
$
88,278
$
26,340
77%
OVERTIME
2,000
4,340
400
1,600
20%
BENEFITS
68,165
52,990
52,474
15,691
77%
SUPPLIES
1,000
573
151
849
15%
PROFESSIONAL SVC
53,082
37,523
49,958
3,124
94%
COMMUNICATIONS
3,000
2,039
2,081
919
69%
TRAVEL
2,500
879
486
2,014
19%
RENTAL/LEASE
490
348
344
146
70%
REPAIRS/MAINT
1,500
-
55
1,445
4%
MISCELLANEOUS
27,268
6,445
12,366
14,902
45%
$
273,623
$
184,180
$
206,591
$
67,032
76%
OFFICEOFMAYOR
SALARIES
$
185,987
$
133,524
$
139,490
$
46,497
75%
OVERTIME
-
-
-
-
0%
BENEFITS
42,079
30,579
31,719
10,360
75%
SUPPLIES
2,000
625
997
1,003
50%
PROFESSIONAL SVC
1,500
-
59
1,441
4%
COMMUNICATION
1,400
822
680
720
49%
TRAVEL
2,000
738
594
1,406
30%
RENTAL/LEASE
2,400
1,901
1,466
934
61%
REPAIR/MAINT
500
-
-
500
0%
MISCELLANEOUS
3,000
1,916
700
2,300
23%
$
240,866
$
170,105
$
175,704
$
65,162
73%
HUMAN RESOURCES
SALARIES
$
169,000
$
66,795
$
122,522
$
46,478
72%
OVERTIME
-
-
-
-
0%
BENEFITS
61,680
24,874
36,782
24,898
60%
SUPPLIES
2,000
1,537
3,320
(1,320)
166%
SMALL EQUIPMENT
100
-
-
100
0%
PROFESSIONAL SVC
39,500
61,938
12,942
26,558
33%
COMMUNICATIONS
500
274
346
154
69%
TRAVEL
500
-
572
(72)
114%
ADVERTISING
5,000
683
2,632
2,368
53%
RENTAL/LEASE
2,000
1,826
1,467
533
73%
REPAIR/MAINT
6,000
4,820
5,349
651
89%
MISCELLANEOUS
9,778
4,195
3,232
6,546
33%
$
296,058
$
166,941
$
189,163
$
106,895
64%
MUNIC IPAL C O URT
SALARIES
$
464,471
$
346,392
$
350,558
$
113,913
75%
OVERTIME
100
572
16
84
16%
BENEFITS
168,526
125,377
115,953
52,574
69%
SUPPLIES
9,159
7,055
10,634
(1,475)
116%
SMALL EQUIPMENT
2,000
-
1,357
643
68%
PROFESSIONAL SERVICES
60,500
40,718
49,706
10,794
82%
COMMUNICATIONS
2,600
1,629
1,625
975
63%
TRAVEL
1,250
1,642
1,652
(402)
132%
RENTAL/LEASE
650
500
753
(103)
116%
REPAIR/MAINT
1,000
966
409
591
41%
MISCELLANEOUS
19,250
17,600
6,676
12,574
35%
INTERGOVTL SVC
-
92
-
-
0%
$
729,506
$
542,542
$
539,339
$
190,167
74%
15
Packet Page 276 of 340
Page 2 of 4
CITY OF EDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
Title
2013 Amended
Budget
9/30/2012
Expenditures
9/30/2013
Expenditures
Amount
Remaining
%Spent
CITY CLERK
SALARIES AND WAGES
$
305,572
$
217,935
$
234,429
$
71,143
77%
BENEFITS
92,771
67,856
71,938
20,833
78%
SUPPLIES
13,760
6,321
6,274
7,486
46%
SMALL EQUIPMENT
-
-
1,010
(1,010)
0%
PROFESSIONAL SERVICES
84,751
13,061
33,896
50,855
40%
COMMUNICATIONS
50,000
28,703
36,188
13,812
72%
TRAVEL
250
7
57
193
23%
ADVERTISING
3,690
16,316
2,805
885
76%
RENTAL/LEASE
25,000
12,216
12,006
12,994
48%
REPAIRS& MAINTENANCE
8,037
7,778
8,210
(173)
102%
MISCELLANEOUS
3,000
2,757
2,928
72
98%
$
586,831
$
372,951
$
409,740
$
177,091
70%
ADMINISTRATIVE SERVICES
SALARIES
$
661,370
$
535,738
$
508,200
$
153,170
77%
OVERTIME
8,000
5,411
6,205
1,795
78%
BENEFITS
214,100
169,389
161,067
53,033
75%
SUPPLIES
35,700
23,754
11,500
24,200
32%
SMALL EQUIPMENT
87,500
60,278
63,963
23,537
73%
PROFESSIONAL SERVICES
175,850
31,787
95,727
80,123
54%
COMMUNICATIONS
58,960
45,312
38,273
20,687
65%
TRAVEL
3,300
1,108
844
2,456
26%
RENTAL/LEASE
8,988
3,872
6,372
2,616
71%
REPAIR/MAINT
171,750
76,329
79,725
92,025
46%
MISCELLANEOUS
8,000
18,325
17,827
(9,827)
223%
MACHINERY/EQUIPMENT
85,000
-
22,735
62,265
27%
$
1,518,518
$
971,303
$
1,012,437
$
506,081
67%
CITY ATTORNEY
PROFESSIONAL SVC
$
499,200
$
370,926
$
360,467
$
138,733
72%
MISC PROSECUTOR
-
200
-
-
0%
$
499,200
$
371,126
$
360,467
$
138,733
72%
NON -DEPARTMENTAL
SALARIES
$
93,785
$
-
$
-
$
93,785
0%
BENEFITS -UNEMPLOYMENT
40,000
33,756
16,680
23,320
42%
PROFESSIONAL SVC
380,000
168,192
159,105
220,895
42%
COMMUNICATIONS
-
4
-
-
0%
RENTAL/LEASE
3,600
3,600
3,600
100%
INSURANCE
396,193
420,109
397,566
(1,373)
100%
MISCELLANEOUS
55,156
40,023
54,993
163
100%
INTERGOVT SVC
7,532,912
5,824,351
7,326,870
206,042
97%
ECA LOAN PAYMENT
190,000
80,635
-
190,000
0%
EXCISE TAXES
5,500
5,296
4,037
1,463
73%
INTERFUND TRANSFERS
1,575,185
2,434,926
762,056
813,129
48%
GENERAL OBLIGATION BOND
946,595
-
-
946,595
0%
INSTALLMENT PURCHASES
64,014
63,380
64,014
0
100%
OTHER DEBT
-
-
-
-
0%
INTEREST ON LONG-TERM DEBT
185,614
149,706
93,776
91,838
51%
DEBT ISSUANCE COSTS
5,000
1,125
-
5,000
0%
FISCAL AGENT FEES
-
-
478
(478)
0%
INTERFUND SERVICES
201,800
101,638
-
201,800
0%
$
11,675,354
$
9,326,742
$
8,883,176
$
2,792,178
76%
16
Packet Page 277 of 340
Page 3 of 4
C TTY OF EDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
Title
PO LIC E S ERVIC ES
SALARIES
OVERTIME
HOLIDAY BUYBACK
BENEFIT S
UNIFORMS
SUPPLIES
SMALL EQUIPMENT
PROFESSIONAL SVC
COMMUNICATIONS
TRAVEL
ADVERTISING
RENTAL/LEASE
REPAIR/MAINT
MISCELLANEOUS
INTERGOVTL SVC
INTERFUND RENTAL
INTERFUND REPAIRS
C O MMUNITY S ERVIC ES /EC O N DEV.
SALARIES
BENEFITS
SUPPLIES
SMALL EQUIPMENT
PROFESSIONAL SVC
COMMUNICATIONS
TRAVEL
ADVERTISING
RENT AL/LEASE
REPAIR/MAINT
MISCELLANEOUS
DEVELO PMENT SERVIC ES/PLANNING
SALARIES
OVERTIME
BENEFIT S
UNIFORMS
SUPPLIES
MINOR EQUIPMENT
PROFESSIONAL SVC
COMMUNICATIONS
TRAVEL
ADVERTISING
RENT AL/LEASE
REPAIRS & MAINTENANCE
MISCELLANEOUS
ENGINEERING
SALARIES
OVERTIME
BENEFIT S
UNIFORMS
SUPPLIES
MINOR EQUIPMENT
PROFESSIONAL SVC
COMMUNICATIONS
TRAVEL
ADVERTISING
RENT AL/LEASE
REPAIR/MAINT
MISCELLANEOUS
2013 Amended 9/30/2012 9/30/2013 Amount
Budget Expenditures Expenditures Remaining %Scent
$ 5,206,408 $
3,799,465 $
3,825,496 $
1,380,912
73%
400,000
280,437
299,180
100,820
75%
193,388
2,526
3,481
189,907
2%
1,733,520
1,317,269
1,345,961
387,559
78%
52,410
38,089
31,391
21,019
60%
94,100
65,591
49,581
44,519
53%
14,300
4,868
12,240
2,060
86%
95,200
62,488
69,851
25,349
73%
33,592
19,073
16,480
17,112
49%
16,300
7,885
6,956
9,344
43%
375
66
73
302
19%
538,344
11,623
401,404
136,940
75%
16,115
4,667
5,775
10,340
36%
35,300
30,657
16,394
18,906
46%
496,048
309,586
319,550
176,498
64%
48,000
240,627
36,000
12,000
75%
-
780
-
-
0%
$ 8,973,400 $
6,195,697 $
6,439,813 $
2,533,587
72%
$ 213,304 $
157,952 $
160,196 $
53,108
75%
62,052
46,755
47,871
14,181
77%
1,500
1,745
422
1,078
28%
800
-
-
800
0%
65,254
96,545
45,558
19,696
70%
1,490
772
1,119
371
75%
2,000
18
17
1,983
1%
24,500
8,314
5,602
18,898
23%
2,364
2,301
1,737
627
73%
500
-
-
500
0%
4,000
2,256
2,517
1,484
63%
$ 377,764 $
316,658 $
265,038 $
112,726
70%
$ 1,032,549 $
780,943 $
787,690 $
244,859
76%
1,300
2,360
113
1,187
9%
358,465
280,226
274,639
83,826
77%
-
-
-
-
0%
13,000
9,147
7,233
5,767
56%
1,100
550
293
807
27%
179,600
48,510
40,054
139,546
22%
4,000
3,772
3,045
955
76%
1,600
426
45
1,555
3%
3,000
1,834
3,084
(84)
103%
32,828
21,867
24,658
8,170
75%
500
606
112
388
22%
25,100
18,361
14,348
10,752
57%
$ 1,653,042 $
1,168,601 $
1,155,315 $
497,727
70%
$ 1,007,140 $
707,093 $
723,770 $
283,370
72%
5,000
2,146
1,199
3,801
24%
342,150
250,452
265,757
76,393
78%
360
122
-
360
0%
-
-
-
-
0%
2,000
2,398
766
1,234
38%
5,000
2,145
840
4,160
17%
6,700
4,028
4,149
2,551
62%
600
463
52
548
9%
-
-
264
(264)
0%
13,408
5,058
10,053
3,355
75%
1,800
895
38
1,762
2%
10,300
8,804
7,105
3,195
69%
$ 1,394,458 $
983,604 $
1,013,993 $
380,465
73%
Packet Page 278 of 340
17
Page 4 of 4
CITY OF EDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
Title
PARKS & RECREATION
SALARIES
OVERTIME
BENEFIT S
UNIFORMS
SUPPLIES
MINOR EQUIPMENT
PROFESSIONAL SVC
COMMUNICATIONS
TRAVEL
ADVERTISING
RENT AL/LEASE
PUBLIC UTILITY
REPAIR/MAINT
MISCELLANEOUS
MACHINERY/EQUIP MENT
INTERGOVTLSVC
PUBLIC WORKS
SALARIES
OVERTIME
BENEFIT S
SUPPLIES
PROFESSIONAL SERVICES
COMMUNICATIONS
TRAVEL
RENTAL/LEASE
PUBLIC UTILITY
REPAIR/MAINT
MISCELLANEOUS
FACILITIES MAINTENANCE
SALARIES
OVERTIME
BENEFIT S
UNIFORMS
SUPPLIES
TRAVEL
MINOR EQUIPMENT
COMMUNICATIONS
RENT AL/LEASE
PUBLIC UTILITY
REPAIR/MAINT
MISCELLANEOUS
TOTAL GENERAL FUND EXPENDITURES
2013 Amended 9/30/2012 9/30/2013 Amount
Budget Expenditures Expenditures Remaining %Scent
$ 1,769,631 $
1,373,840 $
1,332,662 $
436,969
75%
5,000
8,693
5,967
(967)
119%
584,326
448,683
441,662
142,664
76%
5,340
2,191
2,890
2,450
54%
131,925
89,145
81,412
50,513
62%
3,250
33,568
1,959
1,291
60%
405,297
225,430
260,858
144,439
64%
28,218
18,940
21,060
7,158
75%
5,942
1,119
1,465
4,477
25%
4,300
2,859
2,218
2,082
52%
149,152
94,700
121,316
27,836
81%
150,000
112,636
139,109
10,891
93%
51,845
27,763
33,636
18,209
65%
77,596
60,457
83,146
(5,550)
107%
-
13,097
-
-
0%
70,695
33,808
5,000
65,695
7%
$ 3,442,517 $
2,546,929 $
2,534,360 $
908,157
74%
$ 225,381 $
159,112 $
183,623 $
41,758
81%
200
-
-
200
0%
76,157
48,861
50,562
25,595
66%
5,100
3,010
3,764
1,336
74%
200
38
39
161
19%
1,200
826
1,099
101
92%
500
-
-
500
0%
10,779
2,225
3,256
7,523
30%
2,600
1,694
1,719
881
66%
1,000
-
-
1,000
0%
1,400
699
999
401
71%
$ 324,517 $
216,464 $
245,061 $
79,456
76%
$ 621,104 $
453,523 $
466,190 $
154,914
75%
2,500
1,761
145
2,355
6%
249,515
183,434
176,822
72,693
71%
3,000
1,538
1,084
1,916
36%
65,000
52,597
45,484
19,516
70%
-
2
-
-
0%
6,000
1,866
2,013
3,987
34%
13,000
9,795
10,007
2,993
77%
44,940
18,495
33,980
10,960
76%
277,000
200,126
199,379
77,621
72%
60,000
40,352
39,613
20,387
66%
2,100
2,796
1,230
870
59%
$ 1,344,159 $
966,285 $
975,946 $
368,213
73%
$ 33,329,813 $ 24,500,129 $ 24,406,144 $ 8,923,669 73%
Packet Page 279 of 340
18
City of Edmonds, WA
Monthly Revenue Summary -General Fund
2013
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January
$ 1,217,319 $
1,217,319
$ 1,818,957
49.42%
February
3,005,039
1,787,720
3,696,503
23.01%
30000000
March
5,075,267
2,070,227
5,680,288
11.92%
24000000
April
7,697,260
2,621,993
9,353,758
21.52%
May
15,072,629
7,375,370
16,511,968
9.55%
18000000
June
16,723,612
1,650,983
18,268,819
9.24%
July
18,650,913
1,927,301
20,092,060
7.73%
12000000
August
20,262,440
1,611,526
21,933,664
8.25%
6000000
September
21,840,040
1,577,601
23,743,625
8.72%
General Fund
October 24,521,445 2,681,405 0
November 31,237,012 6,715,567 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
December 32,893,957 1,656,945 --*--Current Year Budget—iw—PriorYeaz
City of Edmonds, WA
Monthly Revenue Summary -Real Estate Excise Tax
2013
Real Estate Excise Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
55,778 $
55,778 $
69,441
24.49%
February
90,478
34,700
115,535
27.69%
March
125,274
34,796
257,285
105.38%
April
181,702
56,428
311,272
71.31%
May
237,805
56,103
353,545
48.67%
June
293,909
56,104
444,366
51.19%
July
353,267
59,358
535,072
51.46%
August
420,422
67,155
613,259
45.87%
September
484,359
63,937
698,389
44.19%
October
552,822
68,463
November
607,861
55,039
December
650,000
42,139
Real Estate Excise Tax
1000000
800000
600000
400000
200000
0 ,
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year Budget —dr-- Prior Year
Packet Page 280 of 340
19
City of Edmonds, WA
Monthly Revenue Summary -Sales and Use Tax
2013
Sales and Use Tax
Cumulative
Monthly
YTD
Variance
Sales and Use Tax
Budget Forecast Budget Forecast
Actuals
% 6000000
January
$ 392,903 $
392,903
$ 406,956
3.58% 5000000
February
882,320
489,417
894,736
1.41%
4000000
March
1,238,984
356,664
1,265,893
2.17%
April
1,604,214
365,230
1,641,662
2.33% 3000000
May
2,031,089
426,875
2,155,612
6.13%
June
2,415,896
384,807
2,570,795
6.41% 2000000
July
2,803,625
387,729
2,994,986
6.83% '
1000000
August
3,252,578
448,952
3,451,034
6.10%
September
3,657,014
404,436
3,901,282
6.68% 0
October
4,072,784
415,770
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
November
4,526,767
453,983
December
4,913,150
386,383
Current Year Budget-0--PriorYear
City of Edmonds, WA
Monthly
Revenue Summary -Gas Utility Tax
2013
Gas Utility Tax
Cumulative
Monthly
YTD
Variance
Gas Utility Tax
Budget Forecast Budget
Forecast
Actuals
%
900000
January
$ 112,486 $
112,486
$ 94,836
-15.69% 800000
February
229,224
116,737
220,665
-3.73% 700000 -�
March
336,151
106,927
303,170
-9.81% 600000
April
429,023
92,872
369,694
-13.83%
500000
May
504,596
75,573
437,820
-13.23%
400000
June
561,065
56,469
473,725
-15.57%
July
603,809
42,744
505,954
-16.21% 300000
August
634,288
30,479
530,649
-16.34% 200000
September
661,890
27,602
552,442
-16.54% 100000
October
691,093
29,203
0
November
739,711
48,618
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
December
811,174
71,463
Current Year Budget -dr-- Prior Year
20
Packet Page 281 of 340
City of Edmonds, WA
Monthly Revenue Summary -Telephone Utility Tax
2013
Telephone Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
February
March
April
May
June
July
August
September
October
November
December
107,059 $
232,047
373,485
490,181
620,774
737,081
866,748
1,002,235
1,103, 617
1,258,978
1,352,112
1,529,498
Telephone Utility Tax
1600000
107,059 $ 134,596 25.72% 1400000
124,988 252,444 8.79%
1200000
141,439 366,495 -1.87%
116,696 484,087 -1.24% 1000000
130,593 598,247 -3.63% 800000
116,307 712,861 -3.29% 600000
129,667 823,494 -4.99%
400000
135,487 935,506 -6.66%
101,382 1,051,571 -4.72% 200000
155,360 0
93,134 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
177,386 --4-- Current Year Budget -*-- Prior Year
City of Edmonds, WA
Monthly Revenue Summary -Electric Utility Tax
2013
Dectric Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
February
March
April
May
June
July
August
September
October
November
December
157,586 $
317,215
474,628
629,668
770,457
880,143
988,232
1,081,536
1,180, 052
1,266,232
1,372,866
1,475,638
lOVUUW
157,586
$ 153,240
-2.76%
1400000
159,628
326,077
2.79%
157,413
487,478
2.71%
1200000
155,040
641,845
1.93%
1000000
140,789
787,005
2.15%
800000
109,686
897,904
2.02%
600000
108,088
997,566
0.94%
93,304
1,102,559
1.94%
400000
98,516
1,202,643
1.91%
200000
86,180
Electric Utility Tax
ti
4y
0
106,634 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
102,772 Current Year Budget t Prior Year
Packet Page 282 of 340
21
City of Edmonds, WA
Monthly Revenue Summary -Meter Water Sales
2013
Meter Water Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
February
March
April
May
June
July
August
September
October
November
December
347,623 $
651,849
1,067,462
1,359,550
1,783,049
2,093,928
2,569,516
2,993,552
3,592,341
4,018,622
4,521,753
4,837,500
347,623 $ 437,117 25.74%
304,227 730,089 12.00% 5000000
415,613 1,164,370 9.08%
4000000
292,088 1,452,341 6.83%
423,499 1,878,909 5.38% 3000000
310,879 2,208,023 5.45%
475,588 2,731,972 6.32% 2000000
424,036 3,181,544 6.28%
1000000
598,790 3,802,117 5.84%
Meter Water Sales
426,281 0 !
503,131 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
315,747 --4-- Current Year Budget —*-- Prior Year
City of Edmonds, WA
Monthly Revenue Summary -Storm Water Sales
2013
Storm Water Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
February
March
April
May
June
July
August
September
October
November
December
117,844 $
579,476
793,715
984,066
1,198, 804
1,389,306
1,605,385
2,081,108
2,302,939
2,499,013
2,719,600
2,916,000
117,844
$ 206,626
-2.76%
/:)vvvuu
461,633
650,563
2.79%
2000000
214,239
857,252
2.71%
190,351
1,041,396
1.93%
1500000
214,738
1,248,687
2.15%
190,502
1,432,755
2.02%
1000000
216,078
1,640,860
2.21%
500000
475,723
2,083,849
0.13%
221 831
2 290 999
-0 52%
Storm Water Sales
0
196,074 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
220,586
196,400 Current Year Budget -*I'- Prior Year
Packet Page 283 of 340
22
City of Edmonds, WA
Monthly Revenue Summary-Unmeter Sewer Sales
2013
Unmeter Sewer Sales
Cumulative Monthly YrD Variance
Budget Forecast Budget Forecast Actuals % Unmeter Sewer Sales
January $
February
March
April
May
June
July
August
September
October
November
December
368,573 $
739,189
1,192,379
1,561,692
2,020,421
2,393,961
2,860,441
3,236,691
3,711,615
4,088,150
4,558,319
4,935,000
5000000
368,573
$ 430,475
16.80%
370,616
776,988
5.11%
4000000
453,190
1,208,782
1.38%
369,313
1,556,465
-0.33%
3000000
458,729
1,988,901
-1.56%
373,540
2,339,183
-2.29%
2000000
466,480
2,784,857
-2.64%
376,249
3,139,291
-3.01%
1000000
474,925
3,594,704
-3.15%
376,535
0
470,169 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
376,681 Current Year Budget t Prior Year
Packet Page 284 of 340
23
City of Edmonds, WA
Monthly Expenditure Report -General Fund
2013
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January
$ 3,246,918 $
3,246,918
$4,106,837
26.48%
February
5,721,398
2,474,481
5,821,040
1.74%
30000000
March
7,959,850
2,238,451
9,553,606
20.02%
24000000
April
11,056,226
3,096,377
11,303,195
2.23%
May
13,059,648
2,003,421
13,034,788
-0.19%
18000000
June
16,370,382
3,310,734
15,541,665
-5.06%
July
19,175,140
2,804,758
19,021,011
-0.80%
12000000
August
21,653,820
2,478,680
20,865,159
-3.64%
6000000
September
24,506,343
2,852,524
24,406,144
-0.41%
General Fund
October 26,837,216 2,330,873 0 i
November 29,387,955 2,550,738 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
December 33,329,813 3,941,858 ---*--Current Year Budget—VP—PriorYeaz
City of Edmonds, WA
Monthly Expenditure Report -Non -Departmental
2013
Non -Departmental
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
14000UUU
January $
1,850,750 $
1,850,750
$ 2,450,235
32.39%
12000000
February
2,398,875
548,126
2,488,604
3.74%
March
2,730,636
331,761
4,520,241
65.54%
10000000
April
3,893,098
1,162,462
4,569,788
17.38%
8000000
May
4,106,886
213,788
4,665,570
13.60%
June
5,908,180
1,801,294
5,464,269
-7.51%
6000000
July
6,725,281
817,101
7,050,688
4.84%
4000000
August
7,108,363
383,081
7,087,477
-0.29%
September
8,030,573
922,210
8,883,176
10.62%
2000000
October
8,418,034
387,461
0
Non -Departmental
November 8,835,656 417,622 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
December 11,675,354 2,839,698 --#--CurrentYear Budget —I&— Prior Year
24
Packet Page 285 of 340
City of Edmonds, WA
Monthly Expenditure Report -City Council
2013
City Council
Cumulative
Monthly
YTD
Variance
Budget Forecast Budget Forecast
Actuals
City Council
300000
Office of Mayor
300000
250000
200000
150000
100000
50000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
� Current YearBudget �� Prior Year
Packet Page 286 of 340
City of Edmonds, WA
Monthly Expenditure Report -Human Resources
2013
Human Resources
Cumulative
Monthly
YTD
Variance
Human Resources
Budget Forecast Budget
Forecast
Actuals
%
300000
January
$ 22,078 $
22,078
$ 19,264
-12.75%
250000
February
44,778
22,700
39,680
-11.38%
March
73,759
28,981
59,024
-19.98%
200000
April
97,885
24,125
84,440
-13.73%
May
123,450
25,565
105,495
-14.54%
150000
June
146,273
22,823
125,617
-14.12%
July
170,756
24,483
148,360
-13.12%
100000
August
192,443
21,687
168,734
-12.32%
50000
September
219,283
26,840
189,163
-13.74%
October
240,551
21,268
0
November
262,353
21,802
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
December
296,058
33,705
--*--Current Year Budget -vr- Prior Year
City of Edmonds, WA
Monthly Expenditure Report -Municipal Court
2013
Municipal Court
Cumulative
Monthly
YTD
Variance
Budget Forecast Budget
Forecast
Actuals
Municipal Court
800000
Packet Page 287 of 340
City of Edmonds, WA
Monthly Expenditure Report -Community Services/Economic Development
2013
Community Services/Economic Development
Cumulative Monthly TrD Variance
Budget Forecast Budget Forecast Actuals %
January $
23,903 $
23,903 $
23,455
-1.87%
February
60,185
36,282
54,572
-9.33%
March
91,793
31,608
82,365
-10.27%
April
121,470
29,677
112,729
-7.20%
May
154,163
32,693
141,547
-8.18%
June
181,237
27,074
168,121
-7.24%
July
219,725
38,487
204,034
-7.14%
August
245,828
26,103
233,447
-5.04%
September
275,198
29,370
265,038
-3.69%
October
306,118
30,920
November
332,806
26,688
December
377,764
44,958
Community Services/Economic Development
500000
400000
'
300000
200000
100000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year Budget -vr- Prior Year
City of Edmonds, WA
Monthly Expenditure Report -City Clerk
2013
Clerk
Cumulative Monthly TrD Variance
Budget Forecast Budget Forecast Actuals % F.0000
January $
February
March
April
May
June
July
August
September
October
November
December
46,581 $
92,331
145,417
190,728
246,108
293,563
344,299
388,440
438,924
482,314
532,305
586,831
46,581 $ 37,742-18.98% 1500000
45,750
83,146
-9.95%
400000
53,085
132,277
-9.04%
45,311
174,295
-8.62%
300000
55,380
211,369
-14.12%
47,455
255,790
-12.87%
200000
50,736
299,585
-12.99%
100000
44,142
359,928
-7.34%
50,484
409,740
-6.65%
0
City Clerk
43,390 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
49,991
54,526 Current Year Budget -drm-PriorYear
Packet Page 288 of 340
27
City of Edmonds, WA
Monthly Expenditure Report -Information Services
2013
Information Services
Cumulative
Monthly
YTD
Variance
Information Services
Budget Forecast Budget
Forecast
Actuals
%
800000
January
$ 41,269 $
41,269
$ 92,733
124.70% 700000
February
107,231
65,962
139,675
30.26%
600000
March
158,641
51,411
195,470
23.22%
April
207,023
48,382
243,433
500000
17.59%
May
261,979
54,956
273,992
4.59% 400000
-
June
315,391
53,412
303,287
-3.84% 300000
July
362,173
46,782
335,108
-7.47% j
200000
August
424,531
62,358
368,611
-13.17%
September
470,769
46,238
410,614
-12.78% 100000
October
532,119
61,350
0
November
602,123
70,004
JAN FEB MAR APR MAY
JUN JUL AUG SEP OCT NOV DEC
December
723,534
121,411
-*.-Current Year
Budget -vr- Prior Year
City of Edmonds, WA
Monthly Expenditure Report -Finance
2013
Finance
Cumulative
Monthly
YTD
Variance
Budget Forecast Budget Forecast
Actuals
Finance
800000
Packet Page 289 of 340
City of Edmonds, WA
Monthly Expenditure Report -City Attorney
2013
City Attorney
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
February
March
April
May
June
July
August
September
October
November
December
Police
41,600 $
83,200
124,800
166,400
208,000
249,600
291,200
332,800
374,400
416,000
457,600
499,200
41,600 $ 45,000 8.17%
41,600 85,261 2.48% 400000
41,600 110,418-11.52%
41,600
163,684
-1.63%
300000
41,600
192,124
-7.63%
41,600
245,534
-1.63%
1200000-
41,600
284,215
-2.40%
41,600
324,528
-2.49%
100000
41,600
360,467
-3.72%
41,600
City Attorney
•
.'t
01
41,600 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
41,600 ---#.- Current Year Budget -*-- Prior Year
City of Edmonds, WA
Monthly Expenditure Report -Police
2013
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
February
March
April
May
June
July
August
September
October
November
December
715,062 $
1,417,014
2,156,086
2,853,510
3,544,071
4,329,085
5,050,705
5,766,979
6,511,257
7,230,816
8,198,583
8,973,400
715,062 $ 711,651 -0.48%
7000000
701,952 1,406,388 -0.75%
6000000
739,072 2,104,655 -2.39%
697,424 2,792,819 -2.13% 5000000
690,561 3,483,129 -1.72% 4000000
785,015 4,227,018 -2.36% 3000000
721,620 4,972,804 -1.54% 2000000
716,274 5,693,804 -1.27% 1000000
744,278 6,439,813 -1.10% 0
Police
719,559 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
967,766
774,817 Current Year Budget -drm- Prior Year
Packet Page 290 of 340
29
City of Edmonds, WA
Monthly Expenditure Report -Development Services
2013
Development Services
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
132,741 $
132,741
$ 134,416
1.26%
February
267,492
134,751
262,483
-1.87%
March
414,800
147,307
425,124
2.49%
April
550,852
136,053
535,005
-2.88%
May
687,869
137,017
651,747
-5.25%
June
822,360
134,490
775,062
-5.75%
July
951,410
129,051
904,561
-4.92%
August
1,091,649
140,238
1,024,079
-6.19%
September
1,229,961
138,313
1,155,315
-6.07%
October
1,376,893
146,931
November
1,512,136
135,244
December
1,653,042
140,906
Development Services
1800000
1600000
1400000
1200000
1000000
800000
600000
400000
200000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
-*--Current Year Budget -*-- Prior Year
City of Edmonds, WA
Monthly Expenditure Report -Parks & Recreation
2013
Parks & Recreation
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
February
March
April
May
June
July
August
September
October
November
December
220,369 $
458,913
716,059
965,334
1,222,832
1,540,910
1,933,815
2,326,622
2,634,141
2,883,640
3,116,121
3,422,517
220,369
$ 206,466
-6.31%
3000000
238,545
441,862
-3.72%
257,146
687,221
-4.03%
2500000
249,275
940,767
-2.54%
2000000
257,498
1,200,892
-1.79%
318,077
1,473,023
-4.41%
1500000
392,905
1,896,279
-1.94%
1000000
392,807
2,266,919
-2.57%
307,520
2,534,360
-3.79%
500000
249,499 0
Parks & Recreation
232,481 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
306,396 1 Current Year Budget t Prior Year
Packet Page 291 of 340
30
City of Edmonds, WA
Monthly Expenditure Report -Public Works
2013
Public Works
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
27,007 $
27,007 $
26,193
-3.01%
February
52,806
25,799
53,241
0.82%
March
79,315
26,509
80,244
1.17%
April
104,820
25,505
106,672
1.77%
May
130,712
25,892
135,132
3.38%
June
156,718
26,006
162,172
3.48%
July
192,014
35,296
190,140
-0.98%
August
217,880
25,866
217,744
-0.06%
September
244,097
26,217
245,061
0.39%
October
270,921
26,824
November
295,226
24,305
December
324,517
29,291
Public Works
400000
350000
300000
,'' �•
250000
'�•
200000
' �•
150000
100000
50000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year Budget -*-- Prior Year
City of Edmonds, WA
Monthly Expenditure Report -Facilities Maintenance
2013
Facilities Maintenance
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
February
March
April
May
June
July
August
September
October
November
December
106,672 $
220,921
343,665
478,949
552,523
670,350
775,460
878,941
997,041
1,099,774
1,211,822
1,344,159
1400000
106,672 $
98,355
-7.80%
1200000
114,249
209,083
-5.36%
122,743
320,411
-6.77%
1000000
135,284
434,291
-9.32%
800000
73,574
553,398
0.16%
117,826
639,087
-4.66%
600000
105,110
762,458
-1.68%
400000
103,481
866,245
-1.44%
118,100
975,946
-2.12%
200000
102,733
0
Facilities Maintenance
112,048 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
132,337 Current Year Budget t Prior Year
Packet Page 292 of 340
31
EnLAneeri
City of Edmonds, WA
Monthly Expenditure Report -Engineering
2013
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast ActuaIs
January $
February
March
April
May
June
July
August
September
October
November
December
114,876 $
230,249
344,770
468,067
577,602
692,761
811,020
927,980
1,048,722
1,171, 901
1,285,284
1,394,458
1400000
114,876 $
116,885
1.75%
1200000
115,373
232,112
0.81%
114,522
347,757
0.87%
1000000
123,296
462,638
-1.16%
800000
109,535
579,950
0.41%
115,159
687,628
-0.74%
600000
118,259
795,569
-1.91%
Engine a ring
116,960 903,068 -2.68% 400000
120,742 1,013,993 -3.31% 200000
i
123,179
0
113,383 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
109,174 —� Current Year Budget --AF— Prior Year
Packet Page 293 of 340
32
INVESTMENT PORTFOLIO SUMMARY
City of Edmonds
Investment Portfolio Summary
As of Se pte m be r 30, 2013
Agency/Issuer Investment Ty
Washington State Local Investment Pool
Government Investment Pool
Snohomish County Investment Pool
Investment Pool
Opus Bank Certificate of
Deposit
FHLMC Bonds
FHLMC Bonds
FFCB Bonds
TOTAL
Investment Mix
State Investment Pool
Certificate of Deposit
Bonds
(a) To maturity.
(a)
Term Purchase Purchase Maturity/Call ** Yield to Weighted
nonths) Date Price Date Maturity Average
Various $19,124,128 Various 0.12% 0.072%
Various $10,000,000 Various 0.65% 0.199%
24
9/17/2012
500,000
9/17/2014
0.60%
0.009%
60
12/28/2012
1,000,000
12/28/2013 **
0.90%
0.028%
54
12/27/2012
1,000,000
12/27/2013 **
0.75%
0.023%
45
12/19/2012
1,000,000
10/30/2013 **
0.54%
0.017%
$32,624,128
% of Total Summary
0.35% 0.348%
58.6% Cu rrent 6-m onth treasuryrate 0.04%
1.5% Current State Pool rate 0.12%
9.2% Blended Edmonds rate 0.35%
69.3%
*Funds were invested with the Snohomish County Investment Pool effective 10/15/13
33
Packet Page 294 of 340
GENERAL FUND OVERVIEW
General
Fund
16
$13.37
14
12
9.95
10
c 8
-
❑ General
0
ZE 6
_
Fund
4
2
Dec 2012
June 2013
Segt 2013
*Please note that
these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or
those annual cycles.
34
CHANGE IN FUND BALANCES
GENERAL
FUND
BALANCES
FUND
---- ACTUAL ----
---- ACTUAL
----
12/31 /2012
6/30/2013
9/30/2013
Q3
YTD
001-General Fund
$ 4,635,301
$
7,363,161
$ 3,972,782
$ (3,390,379) $
(662,519)
009-Leoff-Medical Ins. Reserve
388,509
399,084
330,940
(68,144)
(57,569)
011-Risk Management Fund
114,000
(24,255)
40,122
64,377
(73,878)
012 -Contingency Reserve Fund
5,278,152
5,341,979
5,343,486
1,507
65,334
013-Mulitmodal Transportation FD
55,859
55,859
55,859
-
-
014-Historic Preservation Gift Fund
1,063
972
(3,503)
(4,475)
(4,566)
016-Building Maintenance
214,026
230,138
208,001
(22,137)
(6,025)
Total General Fund
$ 10,686,910
$
13,366,938
$ 9,947,688
$ (3,419,250) $
(739,222)
Packet Page 295 of 340
GOVERNMENTAL FUNDS OVERVIEW
Governmental Fund Balances -By Fund Group
Governmental Fund Balances
- Combined
16
$19.31
14
$13.37
18
$16.44
$15.04
12
$10.69
10 tGeneral
c Fund c
12
o -
8 (Special
$6.44 Revenue
6
Debt
6
4 Service
2
$0.03 $0.03 $0.0
Dec 2012 June 2013 Sept 2013
Dec 2012 June 2013 Sept 2013
*Please note that these revenues and expenses occur
within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
35
CHANGE IN FUND
FUND BALANCES
BALANCES
GOVERNMENTAL
---- ACTUAL ----
---- ACTUAL ----
FUNDS
12/31 /2012
6/30/2013
9/30/2013
Q3
YTD
General Fund
$
10,686,910
$
13,366,938 $
9,947,688
$
(3,419,250) $
(739,222)
Special Revenue
4,324,145
5,913,901
6,439,112
525,211
2,114,967
Debt Service
26,229
32,156
56,722
24,566
30,493
Total Governmental Funds
$
15,037,284
$
19,312,995 $
16,443,522
$
(2,869,473) $
1,406,238
Packet Page 296 of 340
SPECIAL REVENUE FUNDS OVERVIEW
Special Revenue Funds
8
7 $ 6.44
$5.91
6
5
0 4 ■ Special
3 Revenue
2
1
-11
-Ah-
Dec 2012 June 2013 Sept 2013
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
36
FUND
BALANCES
CHANGE
IN FUND BALANCES
GOVERNMENTAL
----
ACTUAL ----
---- ACTUAL
----
Special Revenue
Packet Page 297 of 340
ENTERPRISE FUNDS
OVERVIEW
ENTERPRISE
FUND BALANCES
CHANGE IN FUND
---- ACTUAL ----
---- ACTUAL ----
FUNDS
12/31 /2012 6/30/2013 9/30/2013
Q3 YTD
421 - Water Utility Fund
$ 14, 637,482 $ 12, 259, 822 $ 14, 349, 609
$
2,089,787 $ (287, 873)
422 - Storm Utility Fund
8,400,457 7,689,911 8,991,068
1,301,157 590,611
423 - Sewer/WWTP Utility Fund
43,316,528 42,118,673 40,623,288
(1,495,385) (2,693,240)
424 - Bond Reserve Fund
- - (82,095)
(82,095) (82,095)
411 - Combined Utility Operation
- 118,392 174,073
55,681 174,073
Total Enterprise Funds
$ 66,354,467 $ 62,186,799 $ 64,055,943
$
1,869,144 $ (2,298,524)
Enterprise
Fund Balances as of September 30, 2013
$50,000,000
$40,623,288
$40,000,000
$30,000,000
$20,000,000
$10, 000,000
-JM- $8,991,068
$174,073
Combined Utility Operation
Water Utility Fund Storm Utility Fund
Sewer/WWTP Utility Fund
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
37
Packet Page 298 of 340
SUMMARY OVERVIEW
FUND BALANCES
CHANGE IN FUND
BALANCES
CITY-WIDE
---- ACTUAL ----
---- ACTUAL ----
12/31 /2012 6/30/2013 9/30/2013
Q3 YTD
Governmental Funds
$ 15,037,284 $ 19,340,319 $ 16,443,522
$ (2,896,797) $ 1,406,238
Enterprise Funds
66,354,467 62,186,799 64,055,943
1,869,144 (2,298,524)
Internal Services Fund
6,536,284 6,869,195 7,054,918
185,723 518,634
Pension Trust Fund
216,719 213,505 202,084
(11,421) (14,635)
Total City-wide Total
$ 88,144,754 $ 88,609,818 $ 87,756,467
$ (853,351) $ (388,287)
Governmental Fund Balances as of September 30, 2013
2012 LTGO Debt Service Fund
$496
L.I.D. Guaranty Fund
$25 752
L.I.D. Fund Control
$30,474
Sister City Commission
$17,322
Cemetery Maintenance Trust Fund
$ 30,493
Parks Trust Fund
$150,174
Parks Construction Fund
$6 2,652
Cemetery Maintenance/Improvement
$62 310
Special Projects Fund
$141 534
Gifts Catalog Fund
$218,90
Real Estate Excise Tax 1, Parks Acq
$ 76,102
Real Estate Excise Tax 2
$1,555,394
Tourism Promotional Fund/Arts
$79,723
Youth Scholarship Fund
$13,258
Employee Parking Permit Fund
— $63,578
Hotel/Motel Tax Revenue Fund
$95,514
Memorial Street Fund
$17,684
Municipal Arts Acquis. Fund
1 $438 384
Combined Street Const/Improve
1 $ 38 153
Street Fund
$188,938
Drug Enforcement Fund
$98,997
General Fund
$9,947,688
$1
$2,000,000
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
38
Packet Page 299 of 340
INTERNAL SERVICE
FUNDS OVERVIEW
Internal Service Fund Balances
8
$6.87 $7.05
$6.54
6
c
c
■ 511- Equipment Rental Fund
4
2
Dec 2012
June 2013 Sept 2013
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
39
FUND BALANCES
CHANGE IN FUND
INTERNAL SERVICE
BALANCES
----
ACTUAL ----
- ACTUAL ----
FUNDS
12/31 /2012
6/30/2013
9/30/2013
Q3
YTD
511 -Equipment Rental Fund
$
6,536,284
$
6,869,195
$
7,054,918
$
185,723 $
518,634
Total Internal Service Funds
$
6,536,284
$
6,869,195
$
7,054,918
$
185,723 $
518,634
Packet Page 300 of 340
AM-6325
City Council Meeting
Meeting Date: 11/19/2013
Time: 10 Minutes
Submitted For: Roger Neumaier
Submitted By: Debra Sharp
Department: Finance
Committee: Finance Type:
Information
Subiect Title
2013 November Budget Amendment
Recommendation
Approval of the November 2013 Budget Amendment
Previous Council Action
Finance Committee
Narrative
There are a total of 17 budget amendments.
Action
9.
Four of the items have been before Council previously and require formal budget appropriation. The first
is in relation to the $25,000 for legal fees that was approved by Council in September. Two of the items
are in relation to the revenue bonds that were issued in August and again need formal budget
appropriation. The last one is in regards to a budget amendment that was before Council in 2012 related
to the petty cash account in the Drug Enforcement Fund. This is a clean-up item before the end of the
year.
Four of the amendments are in regard to changes in how the City codes transfers/reimbursements to other
funds. During the 2012 audit it was determined that some of the City's transfers needed to be classified
as either reimbursements or as revenue/expense. We did not change the classification coding for the
2012 statements but informed the auditor the change would be made for 2013. We need to reclassify the
budget appropriations. There is no change in fund balance.
Other budget amendment items include three requests by the Police Department all of which have
offsetting revenues. Part of the TBD budget amendment also increases the expected revenues received.
Engineering is requesting an increase for benefits paid from the General Fund, which will be reimbursed
by the Utility Funds. This is in relation to the decision package included in the 2014 budget. The funds
were budgeted for in the Utility Fund but are paid for out of the General Fund. The General Fund has
enough salary budget due to vacancies but they need to move the benefit budgets from the Utility Funds
to the General Fund.
A budget amendment was added to the original budget submission during the Finance Committee on
November 12th. The Engineering Department submitted a budget amendment related to the 76th Avenue
project with the City of Lynnwood.
Packet Page 301 of 340
2013 November Budget Amendment
Inbox
Finance
City Clerk
Mayor
Finalize for Agenda
Form Started By: Debra Sharp
Final Approval Date: 11/14/2013
Reviewed By
Roger Neumaier
Scott Passey
Dave Earling
Scott Passey
Attachments
Form Review
Date
11/14/2013 09:52 AM
11/14/2013 09:54 AM
11/14/2013 10:03 AM
11/14/2013 10:27 AM
Started On: 11/14/2013 09:00 AM
Packet Page 302 of 340
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON,
AMENDING ORDINANCE NO. 3942 AS A RESULT OF UNANTICIPATED
EXPENDITURES OF THE GENERAL FUND, AND FIXING A TIME WHEN
THE SAME SHALL BECOME EFFECTIVE.
WHEREAS, previous actions taken by the City Council require Interfund
Transfers and increases in appropriations; and
WHEREAS, state law requires an ordinance be adopted whenever money is
transferred from one fund to another; and
WHEREAS, the City Council has reviewed the amended budget appropriations
and information which was made available; and approves the appropriation of local, state, and
federal funds and the increase or decrease from previously approved programs within the 2013
Budget; and
THEREFORE,
WHEREAS, the applications of funds have been identified;
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO
ORDAIN AS FOLLOWS:
Section 1. Section 1. of Ordinance No. 3942 adopting the final budget for the
fiscal year 2013 is hereby amended to reflect the changes shown in Exhibits A, B, C, D, and E
adopted herein by reference.
Section 2. Council authorizes the Finance Director the authority to establish a
bond reserve fund — 424 Bond Reserve Fund.
1
Packet Page 303 of 340
Section 3. Effective Date. This ordinance, being an exercise of a power
specifically delegated to the City legislative body, is not subject to referendum, and shall
take effect five (5) days after passage and publication of an approved summary thereof
consisting of the title.
APPROVED:
MAYOR, DAVE EARLING
ATTEST/AUTHENTICATE:
CITY CLERK, SCOTT PASSEY
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
M
JEFF TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
2
Packet Page 304 of 340
SUMMARY OF ORDINANCE NO.
of the City of Edmonds, Washington
On the day of , 2013, the City Council of the City of Edmonds,
passed Ordinance No. A summary of the content of said ordinance, consisting
of the title, provides as follows:
AN ORDINANCE OF THE CITY OF
ORDINANCE NO. 3942 AS A RESULT
EXPENDITURES OF VARIOUS FUNDS,
SHALL BECOME EFFECTIVE.
EDMONDS, WASHINGTON, AMENDING
OF UNANTICIPATED TRANSFERS AND
AND FIXING A TIME WHEN THE SAME
The full text of this Ordinance will be mailed upon request.
DATED this day of 32013.
CITY CLERK, SCOTT PASSEY
3
Packet Page 305 of 340
EXHIBIT "A": Budget Amendments by Revenue (November 2013)
FUND
NO.
FUND
DESCRIPTION
ORD. NO.
3904
12/11/2012
ORD. NO.
3913
2/2013
ORD. NO.
3920
5/2013
ORD. NO.
3939
8/2013
ORD. NO.
3942
9/2013
ORD. NO.
11/2013
2013
Amended
Budget
001
General Fund
$ 32,846,292
$ 12,297
$ 23,500
$ 11,868
$
$ 14,753
$ 32,908,710
009
Leoff-Medical Ins. Reserve
600,350
(250,000)
-
-
-
350,350
011
Risk Management Reserve Fund
418,200
250,000
668,200
012
Contingency Reserve Fund
123,223
-
-
123,223
014
Historic Preservation Gift Fund
-
15,000
15,000
016
Building Maintenance
56,900
-
56,900
104
Drug Enforcement Fund
20,175
-
20,175
111
Street Fund
1,406,800
-
40,000
1,446,800
112
Combined Street Const/Improve
6,223,755
140,000
118,274
(1,113,500)
5,368,529
117
Municipal Arts Acquis. Fund
59,891
-
9,994
69,885
118
Memorial Street Tree
27
-
27
120
Hotel/Motel Tax Revenue Fund
52,870
52,870
121
Employee Parking Permit Fund
18,120
18,120
122
Youth Scholarship Fund
2,025
2,025
123
Tourism Promotional Fund/Arts
19,000
-
19,000
125
ParkAcq/Improvement
650,600
12,000
115,232
777,832
126
Special Capital Fund
650,600
-
-
650,600
127
Gifts Catalog Fund
20,483
-
16,000
36,483
129
Special Projects Fund
14,700
208,100
-
222,800
130
Cemetery Maintenance/Improv
119,950
-
119,950
132
Parks Construction
1,869,500
140,850
(2,000)
2,008,350
136
Parks Trust Fund
228
-
228
137
Cemetery Maintenance Trust I'd
14,600
-
14,600
138
Sister City Commission
3,517
4,500
-
8,017
139
Transportation Benefit District
645,000
-
40,000
685,000
211
Lid Fund Control
22,130
-
22,130
213
Lid Guaranty Fund
22,230
-
22,230
231
2012 LTGO Debt Service fund
-
1,009,902
1,009,902
234
Ltgo Bond Debt Service Fund
414,500
(414,500)
-
421
Water
10,625,680
10,492,965
21,118,645
422
Storm
3,486,716
1,754,101
5,240,817
423
Sewer/Treatment Plant
11,020,123
17,182,565
28,202,688
424
Bond Reserve Fund
-
1,115,174
1,115,174
511
Equipment Rental Fund
1,361,972
-
1,361,972
617
Firemen's Pension Fund
45,400
-
-
45,400
Totals
$ 72,835,557
$ 733,649
$ 163,500
$ 525,868
$
$ 29,524,058
$ 103,782,632
Packet Page 306 of 340
EXHIBIT "B": Budget Amendments by Expenditure (November 2013)
FUND
NO.
FUND
DESCRIPTION
ORD. NO.
3904
12/11/2012
ORD. NO.
3913
2/2013
ORD. NO.
3920
5/2013
ORD. NO.
3939
8/2013
ORD. NO.
3942
9/2013
ORD. NO.
11/2013
2013
Amended
Budget
001
General Fund
$ 32,836,495
$ 123,008
$ 47,500
$ 322,810
$ 34,852
63,983
$ 33,428,648
009
Leoff-Medical Ins. Reserve
619,400
-
-
-
-
-
619,400
011
Risk Management Reserve Fund
661,000
-
661,000
014
Historic Preservation Gift Fund
-
15,000
15,000
016
Building Maintenance
35,000
170,000
-
205,000
104
Drug Enforcement Fund
80,033
-
500
80,533
111
Street Fund
1,557,715
-
-
-
-
1,557,715
112
Combined Street Const/Improve
6,304,984
20,000
140,000
194,260
(1,151,000)
5,508,244
117
Municipal Arts Acquis. Fund
130,600
9,200
-
9,994
149,794
120
Hotel/Motel Tax Revenue Fund
68,500
-
-
68,500
121
Employee Parking Permit Fund
26,726
26,726
122
Youth Scholarship Fund
4,000
4,000
123
Tourism Promotional Fund/Arts
19,000
-
-
19,000
125
ParkAcq/Improvement
964,000
322,500
115,232
1,401,732
126
Special Capital Fund
662,105
6,429
-
668,534
127
Gifts Catalog Fund
20,020
12,297
11,000
43,317
129
Special Projects Fund
14,700
208,100
-
222,800
130
Cemetery Maintenance/Improv
152,761
-
152,761
132
Parks Construction
1,887,500
205,700
-
(2,000)
2,091,200
138
Sister City Commission
4,600
-
9,137
-
13,737
139
Transportation Benefit District
645,000
-
40,000
685,000
211
Lid Fund Control
22,130
-
-
22,130
231
2012LTGO Debt Service Fund
-
1,009,902
1,009,902
234
Ltgo Bond Debt Service Fund
388,671
(388,671)
-
421
Water
9,195,130
6,720
112,140
10,551,953
19,865,943
422
Storm
4,471,135
94,637
20,000
1,757,499
6,343,271
423
Sewer /Treatment Pla nt
16,854,966
(24,857)
1,337,910
(6,553)
17,290,451
35,451,917
424
Bond Reserve Fund
-
-
-
272,659
272,659
511
Equipment Rental Fund
1,042,840
52,532
-
1,095,372
617
Firemen's Pension Fund
108,790
-
108,790
Totals
$ 78,777,801
1 $ 1,842,497
1 $ 1,525,410
1 $ 788,020
$ 34,852
$ 28,824,045
$ 111, 192,625
Packet Page 307 of 340
EXHIBIT "C: Budget Amendment (November 2013)
Fund BARS Category Debit Credit Description
Budget Amendments
General Fund
001
000
41
521
71
35
00
Small Equipment
1,905
Radar Grants
General Fund
001
000
334
30
500
00
Grant
1,106
General Fund
001
000
333
20
600
00
Grant
799
General Fund
001
000
41
565
50
49
00
Short-term Houseing
1000
Domestic Violence
Victim Housing
General Fund
001
000
39
508
00
00
00
Ending Fund Balance
1,000
General Fund
001
000
41
1 521
1 21
12
1 10
1 Overtime Reimbursemen
2,720
OCDETF Overtime
General Fund
001
000
41
521
021
23
10
Benefits Reimbursement
397
General Fund
001
000
342
10
100
00
OCDETF Overtime
3,117
General Fund
001
000
41
521
40
41
00
Professional Services
25,000
Arbitration Legal
Fees
General Fund
001
000
39
508
00
00
00
Ending Fund Balance
25,000
General Fund
001
000
41
521
26
41
00
Professional Services
9,231
Replacement K-9
Purchase
General Fund
001
000
367
00
400
00
Donation
9,231
General Fund
001
000
67
532
20
23
00
Benefits
23,730
Engineering Benefits
Water Uti I ity
421
000
74
534
20
23
00
Benefits
7,910
Stormwater Uti I i ty
422
000
72
531
00
23
00
Benefits
7,910
Sewer Utility
423
000
75
535
20
23
00
Benefits
7,910
Drug Enforcement
104
000
41
597
21
55
01
Transfer
500
Fund 104 Petty Cash
Accounts
Drug Enforcement
104
000
41
508
00
00
00
Ending Fund Balance
500
General Fund
001
000
397
21
104
00
Transfer
500
General Fund
001
000
39
508
00
00
00
Ending Fund Balance
500
Employee Parking Fund
121
000
25
597
00
55
01
Transfer
25,086
121 Fund Services
instead of a
transfer
Employee Parking Fund
121
000
25
542
65
41
00
Professional Services
25,086
General Fund
001
000
397
19
121
00
Transfer
25,086
General Fund
001
000
341
70
400
00
Sale of Parking Permits
25,086
TBD
139
000
68
542
31
51
00
680,000
TBD Adjustment
TBD
139
000
68
597
42
55
11
Transfer
640,000
TBD
139
000
344
70
000
00
Annual TBD Revenue
40,000
Street Fund
111
000
344
10
600
00
Annual TBD Revenue
680,000
Street Fund
111
000
397
42
139
00
Transfer
640,000
Street Fund
111
000
68
508
00
00
00
Ending Fund Balance
40,000
Municipal Arts
117
200
64
597
76
55
32
Transfer
3,000
Parks
Reimbursementvs
Transfer Adjustment
Municipal Arts
117
200
64
594
76
65
90
Capital -Other Funds
3,000
Hotel/Motel Tax
120
000
31
597
76
55
32
Transfer
10,000
Hotel/Motel Tax
120
000
31
594
76
65
90
Capital -Other Funds
10,000
Parks Construction
132
000
64
594
76
65
91
Capital -Other Funds
13,000
Parks Construction
132
000
397
76
117
20
Transfer
3,000
Parks Construction
132
000
397
76
120
00
Transfer
10,000
Water Uti I ity
421
000
74
597
42
55
12
Transfer
922,500
Utility/Street
Reimbursementvs
Transfer Adjustment
Water Uti I ity
421
000
74
594
34
65
90
Capital -Other Funds
922,500
Sto r mwa ter Uti I i ty422
000
72
597
42
55
12
Transfer
228,500
Stormwater Uti I i ty
422
000
72
594
31
65
90
Capital -Other Funds
228,500
Street Construction
112
200
68
595
95
65
91
Capital -Other Funds
1,151,000
Street Construction
112
200
397
42
421
00
Transfer
922,500
Street Construction
112
200
397
042
422
00
Transfer
228,500
Sewer Uti I ity
423
000
75
591
035
78
66
Principal Payment
4,681
Public Works Trust
Fund Loan
Sewer Uti I ity
423
000
75
592
35
83
66
Interest Payment
204
Sewer Uti I ity
423
000
75
508
00
00
00
Ending Fund Balance
4,885
Packet Page 308 of 340
EXHIBIT "C: Budget Amendment (November 2013)
Department BARS Category Debit Credit
Budget Amendments Continued
Street Fund
111
000
86
542
64
48
00
Re air & Maintenance
9,000
Street Cost Center
Transfer
Street Fund
111
000
86
542
31
41
00
Professional Services
9,000
Parks Construction
132
000
64
594
76
41
00
Professional Services
11,000
Sno County Grant
Parks Construction
132
000
337
00
000
00
Sno Co Interlocal Grant
11,000
Water Utility
421
000
391
20
000
00
Rev Bond Proceeds
5,310,000
Record the 2013
Debt Issuance
Budget
Water Uti I ity
421
000
392
20
000
00
Bond Premium
42,665
Water Uti I ity
421
000
74
597
34
55
21
Transfer
5,000,000
Water Uti I ity
421
000
74
597
34
55
24
Transfer
330,281
Water Uti I ity
421
000
74
596
34
72
00
Underwriter's Disc
22,384
Water Uti I ity
421
200
397
34
421
00
Transfer
5,000,000
Water Uti I ity
421
200
74
508
00
00
00
Endin Fund Balance
5,000,000
Storm Utility
422
000
391
20
000
00
Rev Bond Proceeds
895,000
Storm Utility
422
000
392
20
000
00
Bond Premium
9,101
Storm Utility
422
000
72
597
31
55
22
Transfer
850,000
Storm Utility
422
000
72
597
31
55
24
Transfer
50,328
Storm Utility
422
000
72
596
31
72
00
Underwriter's Disc
3,773
Storm Utility
422
200
397
31
422
00
Transfer
850,000
Storm Utility
422
200
72
508
00
00
00
Ending Fund Balance
850,000
Sewer Uti I ity
423
000
391
20
000
00
Rev Bond Proceeds
8,805,000
Sewer Uti I ity
423
000
392
20
000
00
Bond Premium
77,565
Sewer Uti I ity
423
000
75
597
35
55
21
Transfer
8,300,000
Sewer Utility
423
000
75
597
35
55
24
Transfer
545,448
Sewer Uti I ity
423
000
75
596
35
72
00
Underwriter's Disc
37,117
Sewer Uti I ity
423
200
397
35
423
00
Tra nsfer
8,300,000
Sewer Uti I ity
423
200
75
508
00
00
00
Ending Fund Balance
8,300,000
Bond Reserve Fund
424
000
397
34
421
00
Transfer
330,281
Bond Reserve Fund
424
000
397
31
422
00
Transfer
50,328
Bond Reserve Fund
424
000
397
35
423
00
Transfer
545,448
Bond Reserve Fund
424
000
71
592
38
84
00
Debt Issue Costs
24,760
Bond Reserve Fund
424
000
71
592
38
89
00
Other Debt Issue Costs
58,782
Bond Reserve Fund
424
000
71
508
30
00
00
Ending Fund Balance
842,515
Water Uti I ity
421
000
74
597
034
55
24
Transfer
66,898
Record the 2013
Debt Issuance
December Payment
Water Uti I ity
4211
0001
74
5081
00
00
00
lEncling Fund Balance
66,898
Storm Utility
422
000
72
597
031
55
24
Transfer
11,308
Storm Utility
422
000
72
508
00
00
00
Ending Fund Balance
11,308
Sewer Utility
423
000
75
597
035
55
24
Transfer
110,911
Sewer Uti I ity
423
000
75
508
00
00
00
Ending Fund Balance
110,911
Bond Reserve Fund
424
000
397
34
421
00
Transfer
66,898
Bond Reserve Fund
424
000
397
31
422
00
Transfer
11,308
Bond Reserve Fund
424
000
397
35
423
00
Transfer
110,911
Bond Reserve Fund
424
000
71
592
031
83
00
Storm Interest
11,308
Bond Reserve Fund
424
000
71
592
34
83
00
Water Interest
66,898
Bond Reserve Fund
424
000
71
592
35
83
00
Sewer Interest
110,911
Water Utility
421
000
74
594
34
65
10
Construction Projects
130,300
76th Ave Project
Water Utility
421
000
74
594
34
41
10
Professional Services
5,000
Water Uti I ity
421
000
74
594
34
91
10
Interfund Services
5,000
Water Uti I ity
421
000
337
10
000
00
Interlocal Grant
1407300
Packet Page 309 of 340
EXHIBIT "D": Budget Amendment Summary (November 2013)
Fund Number
Change in
Beginning Fund
Balance
Revenue
Expense
Change in Ending
Fund Balance
001
14,753
63,983
(49,230)
104
-
-
500
(500)
111
-
40,000
-
40,000
112
-
(1,113,500)
(1,151,000)
37,500
132
-
(2,000)
(2,000)
-
139
-
40,000
40,000
-
421
-
10,492,965
10,551,953
(58,988)
422
-
1,754,101
1,757,499
(3,398)
423
-
17,182,565
17,290,451
(107,886)
424
-
1,115,174
272,659
842,515
Total Change
-
29,524,058
28,824,045
700,013
Packet Page 310 of 340
EXHIBIT "E": Budget Amendments (November 2013)
Prepared By: ACOP James Lawless
Department:
Edmonds Police Department
Description on Budget Amendment Summary: Radar Grants
Budget Amendment Detailed Description:
I n July 2013 the Police Department received a School Zone grant from Washington State
Traffic Safety Commission forthe purchase of a handheld radar gun to be used primarily for
school zone speed enforcement.
In August2013 the Police Department received aTrafficSafety Emergency Funds grantfrom
the WAAssociation of Sheriff's and Police Chiefs also for a handheld radar gun.
The radar guns increase the pool of equipment available for patrol and are more flexible as
they are fully battery operated.
This budget amendment increases Traffic -Small Equipment by $1,905, which is offset bythe
grant revenue.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
001
General Fund
Traffic -Small Equip
001.000.41.521.71.35.00
1,905
Total Expenditure Increase (Decrease)
$ 1,905
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
001
General Fund
WTSC Grant
001.000.334.30.500.00
(1,106)
001
General Fund
WASPC Traffic Grant
001.000.333.20.600.00
(799)
Total Revenue (increase) Decreas
$ (1,905)
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
Total Ending Fund Balance Increase (Decrease)
$ -
M
Packet Page 311 of 340
EXHIBIT "E": Budget Amendments (November 2013)
Prepared By: ACOP James Lawless
Department:
Edmonds Police Department
Description on Budget Amendment Summary: Domestic Violence Victim Housi
Budget Amendment Detailed Description:
In late December2012, North Sound Church donated $1,000 to Edmonds Police Department
to be used for shortterm housing for domestic violence victims. The Police Department's
Domestic Violenc e Coordinator has twice used the funds this yearto arrange housing for
victims in crisis.
As the donation came at year-end, it was not built into the 2013 budget. This budget
amendment places $1,000 in a new BARS account - Short Term Domestic Violence Housing,
financed bythe $1,000 donation which is in fund balance.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
001
General Fund
Short Term DV Housh
001.000.41.565.50.49.00
1,000
Total Expenditure Increase (Decrease)
$ 1,000
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
Total Revenue (increase) Decreas
$ -
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
001
General Fund
001.000.39.508.00.00.00
(1,000)
Total Ending Fund Balance Increase (Decrease)
$ (1,000)
10
Packet Page 312 of 340
EXHIBIT "E": Budget Amendments (November 2013)
Prepared By: ACOP James Lawless
Department:
Edmonds Police Department
Description on Budget Amendment Summary: OCDETF Overtime
Budget Amendment Detailed Description:
Periodically Edmonds PD staff assigned to the South Snohomish County Narcotics Task Force
workon casesfor which overtime is reimbursed bythe Departmentof Justice Organized
Crime Drug Enforcement Task Force (OCDETF). As work on OCDETF cases cannot be
predicted, the Police Department does not include the revenue or hours in their annual
budget preparation.
In 2013 the department has received $3,117 for reimbursement for overtime hours worked
on OCDETF cases from January through July. The department is requesting an increase to
the reimbursable overtime and reimbursable benefits lines in the Investigations budget,
which is offset bythe revenue received from the Department ofJustice.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
001
General Fund
InvestOT-Reimburs.
001.000.41.521.21.12.10
2,720
001
General Fund
Invest Ben-Reimburs.001.000.41.521.21.23.10
397
Total Expenditure Increase (Decrease)
$ 3,117
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
001
General Fund
OCDETF Overtime
001.000.342.10.100.00
(3,117)
Total Revenue (increase) Decreas
$ 3,117
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
Total Ending Fund Balance Increase (Decrease)
$ -
11
Packet Page 313 of 340
EXHIBIT "E": Budget Amendments (November 2013)
Prepared By: ACOP James Lawless
Department:
Edmonds Police Department
Description on Budget Amendment Summary: Arbitration Legal Fees
Budget Amendment Detailed Description:
I n 2012, the City engaged the firm of Michael and Alexanderto represent it in an arbitration
proceeding involving the Police Department. Atthe September24, 2013 City Council
meeting, the Council moved to authorize payment of the invoice from Stephanie Alexander
by reauthorizing $25,000 from ending cash balance and authorizing $12,500 from the 2013
Police budget.
This budget amendment increasesthe Police Admin-Professional Services budget by $25,000
with a corresponding decrease in fund balance of $25,000 to cover the invoice. As directed
bythe Council, the remaining $12,500 has been covered bythe 2013 Police budget.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
001
General Fund
Police -Prof Services
001.000.41.521.10.41.00
25,000
Total Expenditure Increase (Decrease)
$ 25,000
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
Total Revenue (increase) Decreas
$ -
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
001
General Fund
001.000.39.508.00.00.00
(25,000)
Total Ending Fund Balance Increase (Decrease)
$ 25,000)
12
Packet Page 314 of 340
EXHIBIT "E": Budget Amendments (November 2013)
Prepared By: ACOP James Lawless
Department:
Edmonds Police Department
Description on Budget Amendment Summary: Replacement K-9 Purchase
Budget Amendment Detailed Description:
Edmonds Police Foundation hasj ust completed a very successful fundraising campaign to
purchase a new, adult K-9 dogto replace Dash, who retired in July2013, afterseven years of
service.
The department has purchased a new K-9dog, Hobbs, who is currently training with Officer
Jason Robinson. The Edmonds Police Foundation presented the departmentwith a checkfor
$9,231 to totally underwrite the purchase of the new dog.
This budget amendment increasesthe K-9 Unit Professional Services budget by $9,231 for
the purchase of Hobbs, which is totally offset bythe donation received from the Police
Foundation.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
001
General Fund
K-9 Prof Services
001.000.41.521.26.41.00
9,231
Total Expenditure Increase (Decrease)
$ 9,231
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
001
General Fund
PoliceContrib -Priv
001.000.367.00.400.00
(9,231)
Total Revenue (Increase) Decreas
$
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
Total Ending Fund Balance Increase (Decrease)
$
13
Packet Page 315 of 340
EXHIBIT "E": Budget Amendments (November 2013)
Prepared By: Rob English
Department: Public Works
Description on Budget Amendment Summary: Engineering Benefits
Budget Amendment Detailed Description:
The salary and benefits fora Capital Projects Managerwere budgeted in the 421, 422 and
423 Utility Funds (1/3 in each utility fund). The salary and benefits should have been
budgeted in the Engineering Division. This amendment will increase the budgetfor
Engineering benefits by $23,730 and reduce the 421 Water, 422 Stormwaterand 423 Sewer
Benefits bythe same amount. An adjustmenttothe salaries line item is not needed due to
salary savings from an employee's resignation for medical reasons.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
001
General Fund
Benefits
001.000.67.532.20.23.00
23,730
421
Water
Benefits
421.000.74.534.20.23.00
(7,910
422
Stormwater
Benefits
422.000.72.531.00.23.00
(7,910)
423
Sewer
Benefits
423.000.75.535.20.23.00
(7,910)
Total Expenditure Increase (Decrease)
$ -
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
Total Revenue (increase) Decreas
$ -
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
001
General Fund
(23,730)
421
Water
Ending Cash
421.000.00.508.00.00.00
7,910
422
Stormwater
Endin Cash
422.000.72.508.00.00.00
7,910
423
1 Sewer
Ending Cash
423.000.75.508.00.00.00
71910
Total Ending Fund Balance Increase (Decrease)
1
1 $ -
14
Packet Page 316 of 340
EXHIBIT "E": Budget Amendments (November 2013)
Prepared By: Deb Sharp
Department: Finance
Description on Budget Amendment Summary: Fund 104 Petty Cash Accounts
Budget Amendment Detailed Description:
In the2012 Budget Amendment Ordinance #3897, an amendmentwas included to close
Fund 004, the Criminal Investigation Fund and move the petty cash amounts to Fund 104,
the Drug Enforcement Fund. In talking with Assistant Chief Lawless, it was determined that
$500 of the $2,500 that was transferred is actually budgeted for in the General Fund
Investigation Cost Center. If the expenditures are paid out of the General Fund, the petty
cash account also needs to be in the General Fund. This budget amendment moves the
petty cash balance from Fund 104 to the General Fund.
Along with the above change, we are proposing removing the $2,000 from a petty cash
account back into a cash account in Fund 104. The $2,000 is no longer relevant. We budget
$20,000 each year as an expenditure forthe City's portion of the Drug Enforcement budget
which is mailed to the City of Lynnwood in $5,000 increments. Perthe City of Lynnwood the
$5,000 petty cash fund rotates between the three participating agencies and should not be
recognized as petty cash on the City of Edmonds books. There is no effect on either
revenues or expenditures. Itis a cash classification change only.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
104
Drug Enforcement Fund
Transfer
104.000.41.597.21.55.01
500
Total Expenditure Increase (Decrease)
$ 500
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
001
General Fund
Transfer
001.000.397.21.104.00
(500)
Total Revenue (increase) Decreas
$ (500)
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
104
Drug Enforcement Fund
104.000.41.508.00.00.00
(500)
001
General Fund
001.000.39.508.00.00.00
500
Total Ending Fund Balance Increase (Decrease)
$ -
15
Packet Page 317 of 340
EXHIBIT "E": Budget Amendments (November 2013)
Prepared By: Shawn Hunstock
Department:
Description on Budget Amendment Summary:
Finance Department
Close 004 Fund
Budget Amendment Detailed Description: For Reference Only
Fund 004, the Criminal Investigations Fund, has not had activity for several years. Staff is
proposing to close this fund and move the $2,500 currently in that fund to the Drug
Enforcement Fund 104. The money can be used as a revolving fund in the 104 fund for
criminal investigations, as it was once used in the 004 fund. It is not necessary to continue to
maintain these resources in a separate fund (004) though.
The Police Department is in agreement with moving this money into the Drug Enforcement
Fund 104.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
004
Criminal Investigations
Transfer
004.100.410.597.104.550.00
2,000
004
Criminal Investigations
Transfer
004.200.410.597.104.550.00
500
Total Expenditure Increase (Decrease)
$ 2,500
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
104
Drug Enforcement
104.000.000.397.004.000.00
(2,500)
Total Revenue (Increase) Decrease
$ (2,500)
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
004
Criminal Investigations
004.100.410.508.000.000.00
(2,000)
004
Criminal Investigations
004.200.410.508.000.000.00
(500)
104
Drug Enforcement
104.000.410.508.000.000.00
2,500
Total Ending Fund Balance Increase (Decrease)
$ -
16
Packet Page 318 of 340
EXHIBIT "E": Budget Amendments (November 2013)
Prepared By: Deb Sharp
Department: Finance
Description on Budget Amendment Summary: 121 Fund Services vs Transfer
Budget Amendment Detailed Description:
Duringthe 2012 audit, the City was notified bythe Auditor's Office that some of the City's
transfers should be classified as revenues and expenditures. Perthe definition in the State
BARS manual- for financial reporting purposes, all revenue, expenditures/expenses, gains,
losses, assets, and liabilities resulting from exchange and exchange -like transactions should
be recognized when the transaction takes place. This means transactions should be
presented at gross amounts unless the transaction is a reimbursement orelse netting is
specifically allowed by GAAP. The below transacation is a service activity by the General
Fund forthe Parking Enforcement Fund and should be recognized as both a revenue and
expenditure. There is no effect on ending fund balances.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
121
Employee Parking Fund
Transfer
121.000.25.597.00.55.01
(25,086)
121
Employee Parking Fund
Professional Service
121.000.25.542.65.41.00
25,086
Total Expenditure Increase (Decrease)
$ -
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
001
General Fund
Transfer
001.000.397.19.121.00
25,086
001
General Fund
Clerk's Time
001.000.341.70.400.00
(25,086)
Total Revenue (increase) Decreas
$ -
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
Total Ending Fund Balance Increase (Decrease)
$ -
17
Packet Page 319 of 340
EXHIBIT "E": Budget Amendments (November 2013)
Prepared By: Deb Sharp
Department: Finance
Description on Budget Amendment Summary: TBD Adjustment
Budget Amendment Detailed Description:
Perthe Transportation Benefit District Planning guide that was updated at the beginning of 2013,
theTBD's car tab fee should be accounted for as an expenditure out of the TBD Fund and
Revenue into the City's Street Fund. The transaction should not be classified as a transfer.
In preparing the budget amendment, a review was done regarding the budget appropriation to
actual revenues and expenditures. It appears the City is receiving more TBD revenue than was
forecasted so a budget amendment is necessaryto increase the transfer amount out of the TBD
fund into the Street Fund.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
139
TBD
Inter ov'tServices
139.000.68.542.31.51.00
680,000
139
TBD
Tra nsfer
139.000.68.597.42.55.11
(640,000
Total Expenditure Increase (Decrease)
$ 40,000
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
139
TBD
Annual TBD Revenue
139.000.344.70.000.00
(40,000)
111
Street Fund
Annual TBD Revenue
111.000.344.10.600.00
(680,000)
111
Street Fund
Transfer
111.000.397.42.139.00
640,000
Total Revenue(Increase) Decreas
$ (80,000)
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
111
Street Fund
Ending Fund Balance
111.000.68.508.00.00.00
40,000
Total Ending Fund Balance Increase (Decrease)
$ 40 000
I
Packet Page 320 of 340
EXHIBIT "E": Budget Amendments (November 2013)
Prepared By: Deb Sharp
Department: Finance
Description on Budget Amendment Summary: Parks Reimbursement vs Transfer Adj
Budget Amendment Detailed Description:
Duringthe 2012 audit, the City was notified by the Auditor's Office that some of the City's
transfers should be classified as reimbursements. Reimbursements are repayments from the
fund responsible for particular expenditures/expenses to the fund that initially paid for
them. They are adjustments to correctthe assignment of the expenditures/expenses.
Reimbursements reduce expenditures/expenses in the fund that is reimbursed and move the
expenditures/expenses to the fund that ultimately pays for it. The below transactions are
related to capital reimbursement of the fund that paid forthe expenditure from the fund
that is responsible forthe expenditure. There is no effect on endingfund balances.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
117
Municipal Arts Fund
Transfers
117.200.64.597.76.55.32
(3,000)
117
Municipal Arts Fund
Capital -Other Funds
117.200.64.594.76.65.90
3,000
120
Hotel/Motel Tax Fund
Transfers
120.000.31.597.76.55.32
(10,000)
120
Hotel/Motel Tax Fund
Capital -Other Funds
120.000.31.594.76.65.90
10,000
132
Parks Construction Fund
Capital -Other Funds
132.000.64.594.76.65.91
(13,000)
Total Expenditure Increase (Decrease)
$ (13,000)
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
132
Parks Construction Fund
Transfers
132.000.397.76.117.20
3,000
132
Parks Construction Fund
Transfers
132.000.397.76.120.00
10,000
Total Revenue (increase) Decreasd
$ 13,000
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
Total Ending Fund Balance Increase (Decrease)
$ -
19
Packet Page 321 of 340
EXHIBIT "E": Budget Amendments (November 2013)
Prepared By: Deb Sharp
Department: Finance
Description on Budget Amendment Summary: Utility/Street Reimbursement vs Transfer Adj
Budget Amendment Detailed Description:
Duringthe 2012 audit, the City was notified by the Auditor's Office that some of the City's
transfers should be classified as reimbursements. Reimbursements are repayments from the
fund responsible for particular expenditures/expenses to the fund that initially paid for
them. They are adjustments to correctthe assignment of the expenditures/expenses.
Reimbursements reduce expenditures/expenses in the fund that is reimbursed and move the
expenditures/expenses to the fund that ultimately pays for it. The below transactions are
related to capital reimbursement of the fund that paid forthe expenditure from the fund
that is responsible forthe expenditure.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
421
Water Utility
Transfer
421.000.74.597.42.55.12
(922,500)
421
Water Utility
Capital -Other Funds
421.000.74.594.34.65.90
922,500
422
Storm Utility
Capital -Other Funds
422.000.72.597.42.55.12
(228,500)
422
Storm Utility
Capital -Other Funds
422.000.72.594.31.65.90
228,500
112
Street Construction
Capital -Other Funds
112.200.68.595.95.65.91
(1,151,000)
Total Expenditure Increase (Decrease)
$ (1,151,000)
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
112
Street Construction
Transfer
112.200.397.42.421.00
922,500
112
Street Construction
Transfer
112.200.397.42.422.00
228,500
Total Revenue (increase) Decreasd
I $ 1 151 000
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
Total Ending Fund Balance Increase (Decrease)
$ -
20
Packet Page 322 of 340
EXHIBIT "E": Budget Amendments (November 2013)
Prepared By: Deb Sharp
Department: Finance
Description on Budget Amendment Summary: PWTF Loan Payment
Budget Amendment Detailed Description:
A draw in 2012 was not calculated into the one of the public works trust fund loan payments
when the budget was developed in the fall of 2012. Need to add additional amounts to both
the principal and interest payments on Public Works Trust Fund Loan #05-691-015
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
423
Sewer Uti I i ty
Principal Payment
423.000.75.591.35.78.66
4,681
423
Sewer Uti I i ty
Interest Payment
423.000.75.592.35.83.66
204
Total Expenditure Increase (Decrease)
$ 4,885
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
Total Revenue (increase) Decreas
$ -
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
423
Sewer Utility
423.000.75.508.00.00.00
(4,885)
Total Ending Fund Balance Increase (Decrease)
1
1 $ (4,885)
21
Packet Page 323 of 340
EXHIBIT "E": Budget Amendments (November 2013)
Prepared By: Tod Moles
Department:
Street Department/ Public Works
Description on Budget Amendment Summary: Street Cost Center Transfer
Budget Amendment Detailed Description:
This transfer will not affect the end fund balance. Iwould like totransferfunds from my Street
dept "Profesional Services" line to my Street Dept "Repair-Maintenence" costcenterto payfor
guardrail repairs made to North Meadowdale road and Pioneer Way.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
111
Traffic control
repair/maintenance
111.000.86.542.64.48.00
9,000
111
Road/Street maintenance
professional service
111.000.68.542.31.41.00
(9,000)
Total Expenditure Increase (Decrease)
$
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
Total Revenue(Increase) Decreas
1 $ -
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
Total Ending Fund Balance Increase (Decrease)
$ -
22
Packet Page 324 of 340
EXHIBIT "E": Budget Amendments (November 2013)
Prepared By: Sarah Cocker
Department: Parks, Recreation & Cultural Services
Description on Budget Amendment Summary: Sno County Grant for Wayfinding Signage
Budget Amendment Detailed Description:
An award of $11,000 was made by Snohomish Countyfrom Lodging Tax Funds to the City of
Edmonds forfabrication of wayfinding signage in 2013. Matching funds were budgeted in
the 2013 budget from the City 120 Hotel/Motel funds, butthe contract from the County had
not been confirmed atthe time the 2013 budget was approved. Funds will be expended
before the end of 2013.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
132
Parks Construction Fund
Prof Services
132.000.64.594.76.41.00
11,000
Total Expenditure Increase (Decrease)
$ 11,000
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
132
Parks Construction Fund
Sno Cty Interlocal Gr
132.000.337.00.000.00
11,000
Total Revenue (increase) Decreasd
$ 11,000
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
Total Ending Fund Balance Increase (Decrease)
$ -
23
Packet Page 325 of 340
EXHIBIT "E": Budget Amendments (November 2013)
Prepared By: Deb Shar
Department: Finance
Description on Budget Amendment Summary: Record 2013 Debt Issuance Budget
Budget Amendment Detailed Description:
This budget amendment isto establish budget appropriation forthe 2013 Revenue Bonds
that were issued in August. The entry includes the revenue bond proceeds received in
August, alongwith the bond premium and underwriter's discount. The bond proceeds are
recorded into the issuing utilities fund and then transferred as described below. $926,054 is
being transferred fromthe individual utility funds into Fund 424 (Bond Reserve Fund) for
the debt service reserve requirements and debt issuance costs. $14,150,000 is being
transferred into a bond construction subfund within each utility fund in order to track the
expenses paid with bond proceeds. This distribution is consistant with authorized Council
actions.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
421
Water Fund
Transfer
421.000.74.597.34.55.21
5,000,000
421
Water Fund
Transfer
421.000.74.597.34.55.24
330,281
421
Water Fund
Underwriter's Disc
421.000.74.596.34.72.00
22,384
422
Storm Fund
Transfer
422.000.75.597.31.55.21
850,000
422
Storm Fund
Transfer
422.000.72.597.31.55.24
50,328
422
Storm Fund
Underwriter's Disc
422.000.72.596.31.72.00
3,773
423
Sewer Fund
Transfer
423.000.75.597.35.55.21
8,300,000
423
Sewer Fund
Transfer
423.000.75.597.35.55.24
545,448
423
Sewer Fund
Underwriter's Disc
423.000.75.596.35.72.00
37,117
424
Bond Reserve Fund
Debt Issue Costs
424.000.71.592.38.84.00
24,760
424
Bond Reserve Fund
Other Debt Issue Cos
424.000.71.592.38.89.00
58,782
Total Expenditure Increase (Decrease)
$ 15,222,873
Revenue Increase Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
421
Water Fund
Rev. Bond Proceeds
421.000.391.20.000.00
(5,310,000)
421
Water Fund
Premium
421.000.392.20.000.00
42,665
421
Water Fund
Transfer
421.200.397.34.421.00
5,000,002
422
Storm Fund
Rev. Bond Proceeds
422.000.391.20.000.00
895,000
422
Storm Fund
Premium
422.000.392.20.000.00
9,101
422
Storm Fund
Transfer
422.200.397.31.422.00
850,000
423
Sewer Fund
Rev. Bond Proceeds
423.000.391.20.000.00
8,805,000
423
Sewer Fund
Premium
423.000.392.20.000.00
(77,565)
423
Sewer Fund
Transfer
423.200.397.35.423.00
(8,300,000)
424
Bond Reserve Fund
Transfer
424.000.397.34.421.00
330,281
424
Bond Reserve Fund
Transfer
424.000.397.31.422.00
50,328
424
Bond Reserve Fund
Transfer
424.000.397.35.423.00
545,448
Total Revenue Increase Decrease
$ 30,215,388
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
421
Water Fund
421.200.74.508.00.00.00
5,000,000
422
Storm Fund
422.200.72.508.00.00.00
850,000
423
Sewer Fund
423.200.75.508.00.00.00
8,300,000
424
Bond Reserve Fund
424.000.71.508.00.00.00
842,515
Total Ending Fund Balance Increase Decrease
$ 14,992,515
24
Packet Page 326 of 340
EXHIBIT "E": Budget Amendments (November 2013)
Prepared By: Deb Sharp
Department: Finance
Description on Budget Amendment Summary: 2013 Debt Payment
Budget Amendment Detailed Description:
This budget amendment is to establish budget appropriation forthe December 2013 debt
service payments related to the August 2O13Revenue Bond Issuance. The debt service
payments forthis debt issuance were included in the 2014 budget proposal.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
421
Water Fund
Transfer
421.000.74.597.34.55.24
66,898
422
Storm Fund
Transfer
422.000.72.597.31.55.24
11,308
423
Sewer Fund
Transfer
423.000.75.597.35.55.24
110,911
424
Bond Reserve Fund
Storm Interest
424.000.71.592.31.83.00
11,308
424
lBond Reserve Fund
lWater Interest
424.000.71.592.34.83.00
66,898
424
lBond Reserve Fund
I Sewer Interest
424.000.71.592.35.83.00
110,911
Total Expenditure Increase (Decrease)
$ 378,234
Revenue (Increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
424
Bond Reserve Fund
Transfer
424.000.397.34.421.00
(66,898)
424
Bond Reserve Fund
Transfer
424.000.397.31.422.00
(11,308)
424
Bond Reserve Fund
Transfer
424.000.397.35.423.00
(110,911)
Total Revenue (Increase) Decreas
$ (189,117)
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
421
Water Fund
421.200.74.508.00.00.00
(66,898)
422
Storm Fund
422.200.72.508.00.00.00
(11,308)
423
Sewer Fund
423.200.75.508.00.00.00
110,911
424
Bond Reserve Fund
424.000.71.508.00.00.00
Total Ending Fund Balance Increase (Decrease)
I
(189,117)
25
Packet Page 327 of 340
EXHIBIT "E": Budget Amendments (November 2013)
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Rob English
Public Works Department
76th Ave Project
The City of Lynnwood in conjunction with the City of Edmonds issued a Notice of Default to the
contractor, Santana Trucking & Excavating, on October 9, 2013. Contract requirements specify a 15
day cure period ending on October 24, 2013 for Santana to remedy its default. Santana did not
remedy the default during that period. The City of Lynnwood and City of Edmonds are now pursuing
options to complete the project and address the present roadway conditions.
The City is proposing an emergency resolution to hire Earthworks Enterprises and Lakeside Industries
to replace the watermain and provide a temporary overlay of 76th Ave. The watermain replacement
work can be completed within the available 76th Ave project budget.
This amendment will provide additional budget authority to fund the temporary overlay. Proceeding
with this work will be contingent upon the City of Lynnwood's commitment to reimburse the City for
the overlay cost.
Expenditure Increase (Decrease)
Fund #
Fund Title
Object
BARS Number
Amount
421
Water Utility Fund
Const Projects
421.000.74.594.34.65.10
130,300
421
Water Utility Fund
Professional Service
421.000.74.594.34.41.10
5,000
421
Water Utility Fund
Interfund Services
421.000.74.594.34.91.10
5,000
Total Expenditure Increase(Decrease)
$ 140,300
Revenue (increase) Decrease
Fund
Fund Title
Revenue Source
BARS Number
Amount
421
Water Utility Fund
Interlocal Grant
421.000.337.10.000.00
(140,300)
Total Revenue (Increase) Decrease
$ (140,300)
Ending Fund Balance Increase (Decrease)
Fund
Fund Title
BARS Number
Amount
Total Ending Fund Balance Increase (Decrease)
$ -
26
Packet Page 328 of 340
AM-6335
City Council Meeting
Meeting Date: 11/19/2013
Time: 60 Minutes
Submitted For: Roger Neumaier
Department: Finance
Review Committee:
Type: Information
Infnrmatian
Subject Title
Proposed Amendments to the 2014 City of Edmonds Budget
Recommendation
Discussion by Council members.
Submitted By:
Committee Action:
10.
Roger
Neumaier
Previous Council Action
The Mayor proposed his recommended 2014 City of Edmonds Budget to the City Council in a Council
meeting on October 1, 2013. Department presentations and public tgestimony occurred on October 22
and October 29. A public hearing was held on November 4th on Budget revenue, property taxes and the
proposed budget.
Narrative
The Finance Director will review proposed budgetary amendments and their budget impact. Council
members will have an opportunity to discuss the amendments.
This agenda item includes current proposed amendments, but a presentation from the Finance Director
will include updated budgetary amendments and their impact on the proposed budget and City Fund
balances.
Attachments
Proposed Amendments(d, 11-14
Form Review
Inbox
City Clerk
Mayor
Finalize for Agenda
Form Started By: Roger Neumaier
Final Approval Date: 11/15/2013
Reviewed By
Date
Scott Passey
11/15/2013 09:09 AM
Dave Earling
11/15/2013 09:26 AM
Scott Passey
11/15/2013 09:27 AM
Started On: 11/15/2013 08:51 AM
Packet Page 329 of 340
Proposed Amendment Description Amount Fund Comment Proposer
Council Revenue amendments:
Bank 1 % Property Tax instead of Levying it in 2014
Eliminate Decision Package #35 - Create New Capital
Project Manager in GF
Increases/(Decreases) in General Fund Revenue:
Increases/(Decreases) in General Fund Expenditures:
Corrections or Adjustments:
Development Services Building Professional Services
information omitted from recommended budget.
Decision Package Modifications:
Eliminate Decision Package #5 - NonDepartmental
Longevity Program
Decision Package # 16: An additional policeman rather
than another Assistant Chief
Eliminate Decision Package #35 - Create New Capital
Project Manager in GF
Reduce Decision Package #46- GF portion of Reserve
for Major Capital Projects. This package could
positively impact the General Fund fund balance by an
amount of from $0 to $400 thousand General Fund
impact.
New Funding Proposals:
Increase Professional Services in Development Svcs for
code re -write
(98,000) 001 Assumes the alternate PP Tax ordinance (Banking) is passed by the Petso
Council.
(97,286) 001 Buckshnis
(195,286)
These appropriations are intended to provide consultant review services
for building structure reviews that require outside expertise. They are
32,000 001 included in the basis for fees charged and as a result are offset by Chave
revenues that have been included in the budget. The amount included here
is based upon an estimate related to the technically complicated permits
that are anticipated.
001
001
(31,900) 001 We have other alternatives to do. Buckshnis
(10,067) 001 Buckshnis
(97,286) 001 This can be outsourced. - Assumption is that the Utility budgets which be Buckshnis
adjusted to professional services from salary and expense.
001 This amendment would eliminate amounts not utilized by the Council. So, Buckshnis
it is an up to $400 thousand impact.
75,000 001 Increase Professional Services in Development Svcs of $75,000 for the Bloom
second year of the code re -write to be restored to the 2014 budget
Packet Page 330 of 340
Proposed Amendment Description Amount Fund Comment Proposer
Code Re -write of Tree Code
Half-time coordinator of all volunteers
Transfer to Fund 132 for Marsh Restoration
30,000- 40,000 to hire a temporary part time council
contract staff to coordinate the strategic plan times
30,000-40,000 to hire a temporary part time council
contract staff to coordinate the economic redevelopment
to Highway 99 for 1 year.
Annual Citizen Appreciation Picnic
Council part-time legislative analyst position
Transfer of $100,000 from General Fund to 112 for
SR104 Study.
Green Resource Room at City Hall.
25,000 001 Matching funds could potentially be obtained by the Tree Board for Bloom
updating our code related to trees.
40,000 for a half time coordinator of all volunteers (board, commission,
40,000 001 etc members, and student volunteers to boards and commissions) and to Bloom
be overseen by Council.
Transfer to 132 to establish a "fund" that is for Marsh restoration so that
200,000
in future years we are not required to have to come up with a large amount
Buckshnis
of money and since we are given some set aside money.
Provides 30,000- 40,000 to hire a temporary part time council contract
staff to coordinate the strategic plan times 1 year. This person would
report directly to council but would work with stake holders and city staff
to oversee plan and coordinate movement of plan and would have direct
40,000
001 accountability to council.City staff nor city council, being the responsible
Fraley -
party, have enough work time to complete this important project. This
Monillas
was very relevant during the EDC meeting as concerns were brought forth
that very little had been completed with plan in 2 years. This would be a
one time expenditure, one year contract position in order to coordinate
Dlan.
Provides 30,000-40,000 to hire a temporary part time council contract
staff to coordinate the economic redevelopment to Highway 99 for 1
year. This person would report directly to council and coordinate services
Fraley-
40,000
40,000
001 thru staff to oversee a viable plan. The Highway 99 volunteer task force
has met for approximately 10 years. Highway 99 brings in about 80% of
the sales tax base to Edmonds and is enriched with many more
opportunities but needs a staff to pursue issues related.
1,000
001
Johnson
40,000
001 Salary and Benefits
Johnson
100,000
001 Increase Fund for SR104 Study from $50,000 to $150,000.
Johnson
$25k from the council funds to support the development of a "Green
Resource Room" at city hall for permit applications, staff training
25,000 001 regarding sustainable designibuilding practices low impact development, Peterson
energy conservation, etc. The total funding for this project would be $50k
with the other $25k coming from sewer, water, and stormwater utilities.
Packet Page 331 of 340
Proposed Amendment Description Amount Fund Comment Proposer
Small Matching Grant Reserves for Boards and
Commissions
Increases/(Decreases) in General Fund Expenditures:
Net General Fund Budget Changes from amendments
Budget Changes (Other Funds)
Council Revenue amendments:
Grant Funding Opportunity for Marsh Restoration
Transfer of Funds from General Fund for SR 104 Study
Increases/(Decreases) in Other Funds Revenue:
Council amendments:
Increase Fund for SR104 Study from $50,000 to
$150,000.
Green Resource Room at City Hall.
Green Resource Room at City Hall.
Green Resource Room at City Hall.
Marsh Restoration
$50k in reserve for small grant matching capabilities for boards and
commissions. Most notably the Tree Board and Economic Development
50,000 001 Commission. I do not know of any specific grant opportunities but think it Peterson
could be wise to have monies set aside that could be accessed quickly.
This may fall into council contingency funding.
_528,747
( /L4,u i i)
200,000 132 Transfer from General Fund Buckshnis
100,000 112 Increase Fund for SR104 Study from $50,000 to $150,000. Johnson
300,000
100,000 112 Johnson
$25k from the council funds to support the development of a "Green
Resource Room" at city hall for permit applications, staff training
8,333 421 regarding sustainable design/building practices low impact development, Peterson
energy conservation, etc. The total funding for this project would be $50k
with the other $25k coming from sewer, water, and stormwater utilities.
8,333 422 Same Peterson
8,333 423 Same Peterson
Establish a "fund" that is for Marsh restoration so that in future years we
200,000 132 are not required to have to come up with a large amount of money and Buckshnis
since we are given some set aside money.
Packet Page 332 of 340
Proposed Amendment Description Amount Fund Comment Proposer
Historic Preservation Commission Brochure
Historic Preservation Commission Brochure
Increases/(Decreases) in Other Fund Expenditures:
Net Budget Changes (Other Funds) from amendments
2,500
1,500
329,000
(29,000)
014 Amounts for Historical Preservation to re -print brochures. Amount
shown is preliminary. Researching amount required at this time.
014
Petso
Johnson
Packet Page 333 of 340
AM-6327
City Council Meeting
Meeting Date: 11/19/2013
Time: 15 Minutes
Submitted By: Scott Passey
Department: City Clerk's Office
Review Committee: Committee Action:
Type: Information
Information
Subject Title
Report on City Council Committee Meetings of November 12, 2013
Recommendation
For information.
Previous Council Action
N/A
it.
Narrative
Copies of the meeting minutes are attached for the following City Council committee meetings:
11-12-13 Finance Committee
11-12-13 Parks, Planning and Public Works Committee
11-12-13 Public Safety and Personnel Committee
11-12-13 Finance Committee minutes
11-12-13 PPP Committee minutes
Attachments
Form Review
Form Started By: Scott Passey Started On: 11/14/2013 09:42 AM
Final Approval Date: 11/14/2013
Packet Page 334 of 340
FINANCE COMMITTEE MEETING MINUTES
November 12, 2013
Councilmembers Present
Councilmember Yamamoto, Chair
Councilmember Adrienne Fraley-Monillas
Councilmember Buckshnis
Public Present
None
Staff Present
Roger Neumaier, Finance Director
Stephen Clifton, Comm. Serv./Econ. Dev. Dir.
Phil Williams, Public Works Director
Francis Chapin, Cultural Services Manager
Jeannie Dines, Recorder
Councilmember Yamamoto called the meeting to order at 9:12 p.m.
A. Update for renewal of 2014 Executive Assistant to Council Employment Agreement
Action: Schedule on Consent Agenda
B. Authorization for Mayor to Sign Intergovernmental Cooperative Purchasing Agreement with
Alderwood Water & Wastewater District (AWWD)
Mr. Williams reported this will allow the City to utilize AWWD's Supply and Delivery of Programmable
Logic Controller (PLC) Equipment contract to replace the PLC at the City's treatment plant.
Action: Schedule on Consent Agenda
C. Authorization for the Mayor to Sign the SRF Loan from the State of Washington for WWTP
Switchgear Protect
Mr. Williams explained the original intent was to borrow $1.3 million at 2.3% for 20 years with partners
Mountlake Terrace, Ronald Sewer and Olympic Water and Sewer District. A question was raised
whether the City could borrow funds for the benefit of all partners. The recommendation was to
finance Edmonds' portion of the project, approximately $650,000, and the others will identify their own
financing.
Action: Schedule for short presentation at full Council
H. Authorization for Mayor to Sign HGAC Interlocal Contract for Cooperative Purchasing
Agreement
Mr. Williams explained the City purchased a sweeper last year via the Houston -Galveston Area
Council Interlocal Contract. The auditor found the Interlocal Contract was not presented to the Council
in the form of a resolution as required by State law.
Action: Schedule on Consent Agenda
D. Discussion of Edmonds Public Facilities District Task Force Preliminary Report
Mr. Neumaier recalled in early September he presented a proposal to the Council. Council President
Petso recommended the Task Force review the PFD's financial situation and provide the Council a
report. Mr. Neumaier reviewed the PFD Task Force Preliminary Report including the value and impact
of the organization to the community, the PFD's external debt, revenue sources, uncertainty of
revenue sources, ownership, grant agreement approach, audit issues, funding analysis of comparable
Packet Page 335 of 340
entities, policy objectives of the City in regard to the PFD, and risk for the City. Discussion followed
regarding the long term capital debt issue and ownership structure of other PFD facilities. Suggestions
included trending the PFD's revenues and the PFD providing a five year operating history and
projections.
Action: Discussion only
E. Discussion and Potential Action regarding Audited Financial Statement Issue and Council
Oversight of Removing Receivables
Councilmember Buckshnis outlined the two issues to be addressed, 1) should the administration be
granted the power to perform the removal of receivables without Council consent, and 2) should the
financial statements be restated to reflect the true nature of the accounting transaction. Mr. Neumaier
supported the auditor's recommendation and suggested a third party expert provide an opinion. He
also suggested researching the standard in other cities. A lively discussion followed regarding
whether administration should be permitted to remove receivables without Council authorization,
determining a mechanism when removal of a receivable comes to Council, and establishing a policy
for prior period adjustment.
It was suggested Councilmember Buckshnis and Mr. Neumaier each develop individual opinions
including how this is handled in other cities. It was agreed further discussion would be postponed until
the PFD's audit is finalized.
Action: When PFD audit finalized, determine if issue will return to Finance Committee for further
discussion or go to full City Council.
F. 2013 November Budget Amendment
Mr. Neumaier reviewed the November budget amendment. He distributed an amendment for the 76tn
Avenue project which the Council approved tonight. He responded to questions regarding the
increase in TBD revenue and staff member who provides services to various funds.
Action: Schedule for full Council
G. 2013 September Budgetary Financial Report
Mr. Neumaier reviewed the report; as requested, several items have been added to the report. He
highlighted:
• General Fund revenues are 6.8% over 2012 YTD
• Expenditures are anticipated to be 2% under budget
• Stormwater bond revenue is not yet reflected
• REET revenue is expected to exceed $900,000 by yearend
• The economy looks good
Mr. Neumaier responded to Council questions regarding the risk management reserve and Human
Resource expenses.
Action: Schedule quarterly report for full Council
I. Public Comments - None
Adjournment — The meeting adjourned at 10:07 PM.
Packet Page 336 of 340
Public Works, Parks and Planning Committee Meeting
November 12, 2013
Elected Officials Present:
Council Member Kristiana Johnson
Council Member Lora Petso
The committee convened at 8:00 p.m.
Staff Present:
Phil Williams, Public Works Director
Rob English, City Engineer
Carrie Hite, Parks, Rec. & Cultural Services Director
Rob Chave, Acting Development Services Director
A. Minor technical amendments to ECDC 10.90.040 regarding the Historic Preservation
Commission's powers and duties.
Mr. Chave reviewed the proposed code change. This was proposed by the Historic Preservation
Commission and is intended to bring the code into consistency with the Commission's mission
and responsibilities.
ACTION: The proposed amendment will be placed on a future consent agenda for approval.
B. Expression of support for potential solar grant partnership.
Mr. Chave introduced the proposal by NW SEED to seek a grant from Snohomish County PUD
for a solar initiative in the county. NW SEED is asking the City to act as a partner/community
sponsor on the project, which would provide the community with the potential to contract for low-
cost solar installations similar to other successful projects undertaken by NW SEED in the
Seattle -Snohomish County area. The program seeks proposals from qualifited contractors, and a
guaranteed price is negotiated which would be accessible to people within the community. All
contracting would be done by individuals directly with the selected contractor; the City would help
publicize the availability of the program, but would not be responsible for the program's
operation. If the grant application is successful, a memorandum of understanding would be
developed. NW SEED is asking for a letter from the City as a local community sponsor in support
of the program.
ACTION: The proposed authorization will be placed on the next Council agenda for approval,
with the understanding that any future memorandum of understanding resulting from a
successful grant would undergo further Council review.
C. 2014 Engineering and Development Services Fees resolution.
Mr. Chave summarized the fee proposal, noting that fees have not been updated since 2009.
Staff did extensive analysis on the cost of providing service, and the fees make an attempt to
include overhead and the full costs of permitting. While many building fees are in line with other
jurisdictions and will not be changed, the large majority of fees are proposed to be increased.
The Committee reviewed several fees, with the discussion pointing out that appeals are still
being subsidized (so that appeals are still affordable and accessible) and some minor permits
are kept low (e.g. fences) to reflect the relatively low cost of the project. High fees on small
projects would tend to encourage people to not seek the permit.
Packet Page 337 of 340
ACTION: Move to the full Council as an agenda item for approval.
D. Authorization for Mayor to sign agreements with Frontier, Snohomish County PUD,
Comcast, and Astound Broadband, LLC for the underground conversion of overhead
utility lines within the Five Corners Roundabout project limits.
Mr. English explained that the City will be preparing agreements with each Utility Company to
address the relocation of overhead utilities to underground for the Five Corners Project. Each
agreement will be placed on the consent agenda after they have been approved by the City
Attorney and accepted by the utility company.
ACTION: The agreements will be placed on future consent agendas for approval.
E. Authorization for Mayor to Sign Intergovernmental Cooperative Purchasing Agreement
with Alderwood Water & Wastewater District.
Mr. Williams explained why the Agreement is needed to purchase programmable logic controller
(PLC) equipment for the Wastewater Treatment Plant.
ACTION: Moved to consent agenda for approval.
F. Authorization to award a contract for the Citywide Safety Improvements Project.
Mr. English informed the committee that the project has been advertised for construction bids
and the bids are due on Friday, Nov 15'h. Staff will review the low bid and if it is acceptable, then
a recommendation to award will be placed on the next available consent agenda.
ACTION: Moved to consent agenda for approval at a future Council meeting.
G. Authorize Mayor to sign Interlocal Agreement with Snohomish County for Conservation
Futures Grant to acquire beachfront property.
The PPP committee is forwarding this to Council on consent.
ACTION: Moved to consent agenda for approval.
H. Authorization for Mayor to sign HGAC Interlocal Contract for Cooperative Purchasing
Agreement.
Mr. Williams recommended executing a Resolution authorizing the purchase of a street sweeper.
ACTION: Moved to consent agenda for approval.
I. Authorization for Mayor to sign Supplemental Agreement #8 with David Evans &
Associates for additional illumination work for the Five Corners Roundabout project.
Mr. English outlined the scope of work and how the services are needed to incorporate the art
work in the center of the roundabout. The additional services will be paid with local funds.
Packet Page 338 of 340
ACTION: Moved to consent agenda for approval.
J. Authorization for Mayor to sign an Interlocal Agreement (ILA) with Snohomish County for
a Natural Yard Care Practices Outreach Program Targeting Homeowners.
Mr. English provided a summary of the outreach program that Snohomish County received a
grant to administer. The City's contribution to fund this outreach program is $2,800.
ACTION: Moved to consent agenda for approval at a future Council meeting.
K. Authorization for the Mayor to sign Supplemental Agreement No. 2 with the Blueline
Group for additional construction inspection and administration services.
Mr. English gave an overview of the professional services that Blueline will be providing as part
of Supplemental No. 2. Blueline will be providing construction support services for the 76th Ave
Waterline replacement and the sewer CIPP rehabilitation project.
ACTION: Moved to consent agenda for approval.
L. Acceptance of a 50-foot street dedication (105th PI W) and authorization for Mayor to sign
face of plat documents accepting the street dedication.
Mr. English reviewed the street dedication, city utilities and utilities owned by the Olympic View
Water and Sewer District.
ACTION: The Plat will be presented to the full Council for approval on December 3rd
M. Veterans' Memorial Park Update.
Carrie Hite gave an update on the proposed location and requested the Committee for forward it
to Council for approval. Councilmember Peterson, Planning Board member Tibbot, and Mr. Ron
Clyborne were in attendance, representing the veteran's committee that will be working on
this. The location selected is the grassy area on the south side of the Public Safety
Building. The committee will be presenting this proposed location to full Council on November
26th, 2013.
ACTION: The committee will be presenting this proposed location to full Council on
November 26th, 2013.
N. City Park project update.
Carrie Hite gave a brief update on the timeline for awarding bids for both the Play area
equipment and Spray area equipment, and requested the PPP committee to hold a special
meeting next week to review and approve for full Council. Carrie Hite will coordinate with both
Councilmember Johnson and Councilmember Petso, and City Clerk Scott Passey to arrange
this.
ACTION: A special PPP meeting will be held the week of November 18th
O. Public Comments
Packet Page 339 of 340
None.
The meeting adjourned at 10:00 pm.
Packet Page 340 of 340