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2013-11-26 City Council - Public Agenda-1525'4- o 90c9 AGENDA EDMONDS CITY COUNCIL Council Chambers — Public Safety Complex 250 5th Avenue North, Edmonds SPECIAL MEETING NOVEMBER 26, 2013 6:00 P.M. - CALL TO ORDER 1. (5 Minutes) Roll Call 2. (60 Minutes) Convene in executive session regarding pending and potential litigation per RCW 42.3 0.11 0(l)(i). RECONVENE IN OPEN SESSION / FLAG SALUTE 3. (5 Minutes) Approval of Agenda 4. (5 Minutes) Approval of Consent Agenda Items A. AM-6345 Approval of City Council Meeting Minutes of November 19, 2013 B. AM-6348 Approval of claim checks #205493 through #205646 dated November 21, 2013 for $1,030,376.55. Approval of payroll direct deposit and checks #60571 through #60583 and replacement check #60593 for $443,640.07, benefit checks #60584 through #60592 and wire payments of $123,102.61 for the period November 1, 2013 through November 15, 2013. C. AM-6336 Acknowledge receipt of Claims for Damages from Sandra K. Luce (amount undetermined) and Peggy Ross (amount undetermined). D. AM-6338 Authorize Mayor to sign contract to award bid for City Park Play Equipment E. AM-6347 Authorize Mayor to sign first amendment to contract with Carol Morris to provide legal services related to the Point Edwards Building 10 closed -record appeal. F. AM-6343 Authorization for Mayor to sign and approve the settlement and release agreement for the Andersen property as part of the Five Corners Roundabout Project. Parking and meeting rooms are aeeessibleforpersons with disabilities. Please contact the City Clerk at (425) Packet Page 1 of 207 771-0245 with 24 hours advance notice for special accommodations. G. AM-6349 Approval of payments for Kelly Day buy back (checks #60594 through #60627) for Law Enforcement Commissioned Employees in the amount of $37,013.18 and Holiday buy back (checks #60628 through #60680) for Law Enforcement Commissioned Employees and Law Enforcement Support Service Employees in the amount of $126,170.21 per union contracts. 5. Audience Comments (3 minute limit per person)* *Regarding matters not listed on the Agenda as Closed Record Review or as Public Hearings 6. AM-6316 Veterans' Plaza Update. 7. (45 Minutes) Council Discussion and Possible Action on proposed amendments to the 2014 Budget AM-6350 8. (5 Minutes) Discussion of the Voucher to the Public Facilities District (PFD) AM-6354 9. (20 Minutes) Continued discussion regarding the establishment and operation of any structures or AM-6352 uses relating to collective gardens, marijuana production, processing, or retailing in the City of Edmonds. 10. (15 Minutes) Report on City Council Committee Meetings of November 12, 2013 AM-6355 11. (15 Minutes) Report on outside Board and Committee meetings. 12. (5 Minutes) Mayor's Comments 13. (15 Minutes) Council Comments 14. (15 Minutes) Convene in executive session regarding pending or potential litigation per RCW 42.30.110(1)(i). 15. (5 Minutes) Reconvene in open session. Potential action as a result of meeting in executive session. ADJOURN Parking and meeting rooms are accessibleforpersons with disabilities. Please contact the City Clerk at (425) Packet Page 2 of 207 771-0245 with 24 hours advance notice for special accommodations. AM-6345 City Council Meeting Meeting Date: 11/26/2013 Time: Consent Submitted By: Scott Passey Department: City Clerk's Office Review Committee: Committee Action: Type: Action Information Subject Title Approval of City Council Meeting Minutes of November 19, 2013 Recommendation Review and approval. Previous Council Action Narrative Attached is a copy of the draft minutes. 11-19-13 Draft Council Meeting minutes Attachments Form Review Form Started By: Scott Passey Started On: 11/21/2013 10:59 AM Final Approval Date: 11/21/2013 4. A. Packet Page 3 of 207 EDMONDS CITY COUNCIL DRAFT MINUTES November 19, 2013 The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council Chambers, 250 5t1i Avenue North, Edmonds. The meeting was opened with the flag salute. ELECTED OFFICIALS PRESENT Dave Earling, Mayor Lora Petso, Council President Strom Peterson, Councilmember Frank Yamamoto, Councilmember Joan Bloom, Councilmember Kristiana Johnson, Councilmember Adrienne Fraley-Monillas, Councilmember Diane Buckshnis, Councilmember ALSO PRESENT Thea Ocfemia, Student Representative 1. ROLL CALL STAFF PRESENT Al Compaan, Police Chief Stephen Clifton, Community Services/Economic Development Director Phil Williams, Public Works Director Roger Neumaier, Finance Director Carrie Hite, Parks & Recreation Director Rob Chave, Acting Development Services Dir. Rob English, City Engineer Leif Bjorback, Building Official Sarah Mager, Senior Accountant Deb Sharp, Accountant Jeff Taraday, City Attorney Linda Hynd, Deputy City Clerk Jana Spellman, Senior Executive Council Asst. Jeannie Dines, Recorder Deputy City Clerk Linda Hynd called the roll. All elected officials were present. 2. APPROVAL OF AGENDA COUNCIL PRESIDENT PETSO MOVED, SECONDED BY COUNCILMEMBER YAMAMOTO, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 3. APPROVAL OF CONSENT AGENDA ITEMS Councilmember Bloom requested Item B be removed from the Consent Agenda. COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO APPROVE THE REMAINDER OF THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: A. APPROVAL OF CITY COUNCIL MEETING MINUTES OF NOVEMBER 12, 2013 C. ACKNOWLEDGE RECEIPT OF A CLAIM FOR DAMAGES FROM DAVID HARB ($407.34) Packet Page 4 of 207 D. AUTHORIZE MAYOR TO SIGN INTERLOCAL AGREEMENT WITH SNOHOMISH COUNTY FOR CONSERVATION FUTURES GRANT E. AUTHORIZATION FOR MAYOR TO SIGN SUPPLEMENTAL AGREEMENT #8 WITH DAVID EVANS & ASSOCIATES FOR ADDITIONAL ILLUMINATION WORK FOR THE FIVE CORNERS ROUNDABOUT PROJECT F. AUTHORIZATION FOR THE MAYOR TO SIGN SUPPLEMENTAL AGREEMENT NO. 2 WITH THE BLUELINE GROUP FOR ADDITIONAL CONSTRUCTION INSPECTION AND ADMINISTRATION SERVICES G. AUTHORIZATION FOR MAYOR TO SIGN INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT WITH ALDERWOOD WATER & WASTEWATER DISTRICT H. AUTHORIZATION FOR THE MAYOR TO SIGN THE SRF LOAN FROM THE STATE OF WASHINGTON FOR WWTP SWITCHGEAR PROJECT I. AUTHORIZATION FOR MAYOR TO SIGN HGAC INTERLOCAL CONTRACT FOR COOPERATIVE PURCHASING AGREEMENT J. APPROVAL OF EDMONDS BUSINESSES APPLYING FOR RENEWAL OF THEIR WASHINGTON STATE LIQUOR CONTROL BOARD LIQUOR LICENSE FOR THE MONTHS OF OCTOBER AND NOVEMBER 2013 K. 2014 EMPLOYMENT AGREEMENT FOR EXECUTIVE ASSISTANT TO CITY COUNCIL L. AUTHORIZATION OF LETTER OF SUPPORT FOR POTENTIAL SOLAR GRANT PARTNERSHIP ITEM B: APPROVAL OF CLAIM CHECKS #205410 THROUGH #205492 DATED NOVEMBER 14, 2013 FOR $879,691.64 Councilmember Bloom referred to Voucher 205431, Edmonds Public Facilities District debt service payment of $180,000. She recalled Edmonds Center for the Arts Executive Director Joe McIalwain saying the amount may be less than $180,000, as low as $150,000. She asked why the debt service payment was $180,000. Mayor Earling offered to provide an explanation at the next Council meeting. COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE ITEM B. MOTION CARRIED UNANIMOUSLY. City Attorney Jeff Taraday asked for clarification of the Council's action, whether no action would be taken on that voucher or an explanation provided at the next meeting. Mayor Earling advised an explanation would be provided at the next meeting. 4. AUDIENCE COMMENTS Ron Wambolt, Edmonds, referred to agenda item 10, amendments to the 2014 budget, and urged the City Council to oppose the amendment that would fund an additional police officer rather than a second assistant chief. The police chief has assessed his needs and available funds and determined reestablishing a second assistant police chief is a higher priority. The position was not cut when the former assistant chief retired; it was temporarily left vacant until the City's financial situation improved. He recommended the Council defer to the police chief s judgment with regard to the police department's staffing needs. With regard to the proposed amendment to bank the 1% property tax increase instead of levying it in Packet Page 5 of 207 2014, he explained levying the 1% property increase would generate $98,000 in revenue in 2014; an amount the City could do something meaningful with. The cost of the increase to the owner of an average value home ($317,000) is less than $6 for the full year, hardly a meaningful addition to a household budget. He urged the Council to vote against the proposed amendment to bank the 1% property tax increase. Natalie Shippen, Edmonds, explained three of the five purposes offered in the Edmonds sign code for its existence are related to the prevention of visual clutter. She feared unsightly A -board signs would prevent Edmonds from attracting the selective retail businesses that recent revisions to the code sought. The appearance of A -board signs also do not comply with Roger Brooks' 20 ingredients for an outstanding downtown, one of which is to invest heavily in retail beautification. Edmonds residents have done that but it is marred by downtown merchants. She provided a list of businesses on Main Street between 6th Avenue and the waterfront that display A -board signs. She recommended the sign code be revised as part of the code rewrite, asserting the sign code does nothing, it is not enforced and it is not restrictive. Roger Hertrich, Edmonds, began to voice an opinion regarding last week's closed record review. Mr. Taraday advised that matter was quasi-judicial matter and the Council has been instructed not to discuss it. Mr. Hertrich referred to Friday's accident on the train tracks that resulted in 4-hour delay on the waterfront and recommended developing a single lane emergency vehicle access which could also be used to slowly offload the ferry. He envisioned a single lane emergency access could be developed much faster than any other option and would be the most effective. Bruce Witenberg, Edmonds, Vice Chair, Economic Development Commission and member of the Highway 99 Task Force, said his comments were his personal views. He relayed disappointment in the Council's handling of the budget amendment process, not vetting the proposed amendments by Council committee. He took issue with two budget amendments proposed by Councilmember Fraley-Monillas, temporary part-time Council staff to coordinate strategic plan times and temporary part-time Council contract staff to coordinate the economic redevelopment of Highway 99, and one budget amendment proposed by Councilmember Bloom, a half-time volunteer coordinator. He relayed staff has effectively and efficiently supervised volunteers for the 20+ years he has been involved as a volunteer. The City has a highly qualified staff that is collectedly paid several million per year. He recognized the excellent work done by Stephen Clifton working with a consultant on the strategic plan and his continued efforts with stakeholders. Councilmember Fraley-Monillas' assertion that very little has been completed with the strategic plan is misleading; the Council adopted the strategic plan in April 2013. The EDC and its subgroups spend hundreds of hours working on the strategic planning process and passed a resolution to initiate a stakeholder discussion about a facilitation process for the strategic plan. An initial meeting of stakeholders will be held in early December. The Highway 99 Task Force and staff have done an excellent job working on Highway 99; next year the Planning Board will discuss Highway 99 zoning issues and a permanent Development Services Director will make further recommendations. He recommended waiting until those efforts are complete. Implied in Councilmember Fraley-Monillas' budget amendments is distrust by some Councilmembers in staff. The amendments are short-sighted, a waste of $120,000 of taxpayers money, and an effort by some Councilmembers to continue to drive a wedge between staff and Council rather than working cooperatively. He recommended these proposed amendments not be adopted. David Arista, Edmonds, representing the Downtown Edmonds Merchants Association (DEMA) invited the public to the annual tree lighting ceremony on November 30 at 4:30 to 5:30 p.m. The event is sponsored by DEMA and the Edmonds Chamber of Commerce. DEMA also sponsors the Halloween trick or treat which was attended by thousands of Edmonds residents. He recognized DEMA and the merchants who contribute thousands to local schools, charity events, Edmonds Center for the Arts, Edmonds Packet Page 6 of 207 Museum and other organizations in the City. He relayed 90% of the merchants who work in downtown Edmonds are also residents. Don Hall, Edmonds, reminded of the Third Thursday Art Walk this Thursday from 5:00 to 8:00 p.m. and First Dibs when many stores will be open and offering refreshments and great buys. 5. PUBLIC HEARING AND POTENTIAL ACTION ON THE 2014-2016 UTILITY RATES ORDINANCE Public Works Director Phil Williams explained the City's utility is comprised of sewer, water and stormwater. Sewer He commented on the sewer rate history: • No rate increase in the last 9 years (2004) • Only adjustment in the last 9 years was a 2.4% decrease in 2006 He provided a comparison of current sewer rates: Seattle $116.50 Kirkland $ 91.15 Ronald Wastewater District $ 75.14 Arlington $ 70.15 Woodinville Water District $ 65.77 Mukilteo Water & Sewer District $ 57.59 Lake Forest Park $ 55.44 Redmond $ 52.89 Alderwood Water & Wastewater $ 51.46 Lynnwood $ 39.57 Everett $ 34.94 Edmonds $ 27.85 Olympia View Water & Sewer District $ 23.66 He displayed a spreadsheet from the recently adopted Sewer Comprehensive Plan of sewer revenues and expenses 2013-2019 that illustrates a 9.5% annual rate adjustment over six years that would allow the City to become independent of the use of debt to finance pipe replacement. The recommendation is a 9.5% annual rate adjustment for three years; the last three years can be adjusted as necessary. Under this option, Edmonds' rates in the above comparison would increase to $48.01. He noted the above chart represents current sewer rates and does not reflect any increases in a three year period. Water Mr. Williams explained the current Water Comprehensive Plan assumes 7.5% rate adjustments each year to provide capital for waterline replacement. Three years of waterline replacement, 20,000+ lineal feet, have been completed. Replacing 1 % of the City's waterlines per year will take 100 years to complete. He displayed a comparison of current water rates: Shoreline $72.35 Lake Forest Park $72.35 Woodinville Water District $62.78 Seattle $59.65 Arlington $52.73 Kirkland $47.94 Alderwood Water & Wastewater $40.93 Packet Page 7 of 207 Edmonds $40.45 Mukilteo Water & Sewer District $40.44 Olympic View Water & Sewer District $38.10 Everett $30.24 Lynnwood $28.87 Average $48.02 He displayed a comparison of Edmonds' water consumption CCF 1996-2011 that illustrates a downward trend, approximately a 13% reduction, in water consumption, which has an effect on revenue. The utility purchases water for $1.05/unit and sells it for $2.30/unit; the $1.25 difference is used to operate the utility. He displayed a spreadsheet of water revenues and expenses 2013-2019 that illustrated a 9% annual rate adjustment over six years that would allow the City to become independent of the use of debt to finance waterline replacement. Under this option, Edmonds' rates in the above comparison would increase to $67.84. He noted the above chart assumed the other entities did not increase their rates. Stormwater Mr. Williams explained the current Water Comprehensive Plan assumes 8% rate adjustments each year; that is not yet necessary. He displayed a comparison of current stormwater rates: Seattle $24.09 Kirkland 16.77 Redmond 15.56 Everett 13.06 Lake Forest Park 12.67 Edmonds 12.44 Shoreline 12.14 Lynnwood 8.33 Mukilteo Water & Sewer District 8.32 Woodinville Water District 7.26 Arlington 6.89 Average $12.60 He displayed a spreadsheet of stormwater revenues and expenses 2013-2019 that illustrated a 4.5% annual rate adjustment for six years. Under this option, Edmonds' rates in the above comparison would increase to $16.20. Mr. Williams displayed a comparison of a total utility bill: City Current 2016 Projected @ 3%/year for all other cities; Edmonds at recommended rates Seattle $200.24 $218.81 Shoreline $159.63 $174.43 Kirkland $155.86 $170.31 Lake Forest Park $140.46 $153.48 Woodinville $135.81 $143.40 Arlington $129.77 $141.80 Redmond $106.92 $115.83 Mukilteo $106.35 $116.21 Edmonds $ 80.74 $103.15 Everett $ 78.24 $ 85.49 Packet Page 8 of 207 Lynnwood 1 $ 74.81 1 $ 87.17 He relayed staff s recommendation to transition to cash funding for sewer line replacement/rehab, water line replacement and current stormwater capital needs. By transitioning from debt financing of pipe replacements for water and sewer to using rate capital, ratepayers will save over $50 million in interest payments between now and 2033. That $50 million will go to infrastructure replacement rather than investment bankers. Councilmember Fraley-Monillas recalled Mr. Williams' statement regarding the purchase and sale price of water and asked whether the difference was profit or was it used to pay overhead. Mr. Williams answered the purchase price of water is $1.0486 and the sale price is $2.30 in addition to a flat monthly fee. The $1.25 difference pays for the cost of operating and maintaining the City's water system. Councilmember Fraley-Monillas commented it initially sounded like the difference was profit. Mr. Williams assured there is no profit involved. Councilmember Buckshnis referred to the comparison of a resident's total utility bill, where the cost increases from $80.74 to $103.15, pointing out the $22.41 increase would occur over 3 years, approximately an increase of $7.50 per month per year. Mr. Williams agreed. Councilmember Buckshnis spoke in favor of not continuing to incur debt for pipe replacement. Mr. Williams explained he reworded the title of the column in the above chart to clarify the 3% increase was projected for the other cities, not Edmonds. Councilmember Yamamoto asked how much costs have increased in the past nine years. Mr. Williams answered the goal in water has been to keep pace with increases in the cost of labor and supplies. That has not been done in sewer; rates have not been adjusted for ten years. Costs have increased a great deal during that time and fund balance has been used to meet that need. Mayor Earling opened the public participation portion of the public hearing. Ron Wambolt, Edmonds, acknowledged the motive for the utility tax increase, not paying interest on bonds issued every couple years. He anticipated in today's economy with small pay increases and even smaller interest rates, many citizens would find increases of 9.5% a hardship for each of the next 3 years. He compared bond interest to interest on a mortgage and suggested it may be reasonable for the City to continue to borrow at least some money to fix pipes. His research found from 2007 to the projected rates in 2013 a compound average growth increase of 6.4%. He urged the Council to reduce the increase to a more reasonable amount. Roger Hertrich, Edmonds, referred to the comparison of a resident's total utility bill, commenting the increase from $80.74 to $103.15 is likely the largest increase of any city. He asserted the proposed increase would put a hardship on residents who already have a hard time paying their bills. He suggested returning to a reasonable inflation rate rather than an excessive inflation rate. He understood the reason for the higher increase but feared the impact it would have on people having difficulty paying their bills. Hearing no further comment, Mayor Earling closed the public participation portion of the public hearing. Councilmember Fraley-Monillas asked if there was a low income discount. Mr. Williams answered yes, the City follows the State's definition of low income. A resident with a combined household income of $25,000 or less qualifies for a 50% reduction in utility payments to the City; a combined household income of $30,000 qualifies for a 30% reduction. Packet Page 9 of 207 Councilmember Buckshnis referred to a meeting Mr. Williams and Mayor Earling had with the Borofkas who recommended a 6.5% increase. She asked whether a 5 - 6.5% increase over 6 years would allow the City to become independent of the use of debt. Mr. Williams answered no, the rate adjustment is projected for six years; his initial recommendation is for three years and adjusting the rate if necessary the last three years, possibly lowering the increase the last three years. Councilmember Fraley-Monillas asked how long it would take to become independent of the use of debt with a 6% per year rate adjustment. Mr. Williams answered the two options in the Sewer Comprehensive Plan is the best illustration; to become debt independent over a six year period, the planning horizon for the utility Comprehensive Plans, requires a 9.5% increase. Raising rates 6.5% would fund the capital program but make no progress on becoming debt independent and there would be 3 more borrowings between now and the end of 6 years. The City is on a pace to borrow every two years; that will still be done but with the proposed increases, the amount that is borrow each time will decrease to a point in six years where no further borrowing would be required. Councilmember Fraley-Monillas observed even with a 9% increase, there will still be borrowings. Mr. Williams responded two additional borrowings will be done during the six years, the first somewhat smaller and the second quite a lot smaller. Mr. Williams recognized this was a difficult decision; in the end it doesn't make sense to borrow for pipe replacement. He compared it to borrowing money for groceries or gas, something that is done annually. At some point the debt will accumulate to the point the equity markets may not like it. Councilmember Fraley-Monillas asked how long the City had been borrowing. Mr. Williams answered the concept of actively replacing pipes originated in the 2009-2010 plan; there was no active program for pipe replacement before that time. The first revenue bonds were in 2011, the second in 2013, again in 2015 and again in 2017. Council President Petso recalled one of the things that was considered to minimize the impact on the customer was the possibility of doing one utility at a time. She asked why staff did not recommend that approach. Mr. Williams commented it would take 6 years to get each utility independent of debt, a total of 18 years with multiple borrowings for all three utilities. He found that too long to achieve that goal. He acknowledged the length of time to be independent of debt could be extended somewhat such as seven years. Councilmember Bloom observed the projections are based on annual increases for three years, but it would require three additional years to discontinue borrowing. She also observed staff was unable to project the rate increase beyond three years. Mr. Williams explained although a consultant assisted with the projections, the projections need to be reassessed at the end of three years. He noted a revenue requirement analysis is done for each utility every year. Councilmember Bloom inquired about the interest savings. Mr. Williams answered between now and 2033, the end of the 20 year period when debt would be paid off, the savings would be over $50 million. Councilmember Bloom asked if the savings that were put into infrastructure were considered. Mr. Williams answered they were. She observed no matter what, rates will have to be increased. Mr. Williams answered yes, assuming it is the Council's direction to pursue the projects in the Comprehensive Plan such as replacing 1% of the waterlines annually. He preferred to do that from current income, pointing out every dollar that is not paid in interest is another dollar that can be invested in infrastructure. Councilmember Bloom asked how long it takes for a watermain to wear out. Mr. Williams answered there are not a lot of good technologies to electronically diagnose when/where a waterline will fail such as video cameras used in sewer pipes. He was confident a pipe installed today would last 100 years, Packet Page 10 of 207 assuming there were no problems in the soil, no seismic problems, etc. Councilmember Bloom asked if a 20-year old pipe would be viable for 100 years. Mr. Williams answered replacement of old steel pipes has been completed. Most of the City's pipes are cast iron, some are ductal iron. Cast iron pipes, installed up into the 60's and early 70's, are very brittle; any settling, seismic movement, even freeze/thaw cycles can cause them to crack. Once a cast iron pipe cracks, they completely fail, resulting in a watermain break gushing in the street. Some pipes need to be replaced because they are under -capacity and do not provide sufficient fire flow to meet current standards. Most of the City's waterlines are 50+ years old. A 20-year old pipe is viable; pipe replacement begins with the oldest pipes, pipes in the most corrosive soils, history of main breaks/failures. If the Council approved the rate adjustment, Councilmember Buckshnis asked whether the Council could change it next year. Mr. Williams answered yes. Councilmember Buckshnis reiterated there is a low income discount available to those who meet the qualifications. Mr. Williams advised residents can contact the City's utility billing department to apply. Councilmember Johnson said the 1 % replacement over 100 years is a reasonable approach and debt financing payment is a reasonable approach. The actual differential between the current rate, $80.74, and the proposed rate in 3 years, $103.15 is $266 per household per year over the 3 year period, an amount that caused her concern. She suggested the City be as lean as possible and try to keep rates as reasonable as possible. Mr. Williams referred to a letter the City received from Mr. and Mrs. Borofka that asked good questions and caused staff to review how the estimates were prepared. With the level of detail available on the proposed projects, and no information regarding underground risks, a 30% contingency is not unreasonable. Rates are not based on those estimates; when design is completed, the project is put out to bid and the low bid accepted, a 10-15% contingency is retained. If as the Borofkas suggested projects estimates exceeded that actual cost, rates can be lowered at the end of the three year period. Councilmember Johnson found the comparison to other cities interesting but not as significant as comparison to the past. She suggested trend analysis be prepared for future rate discussions COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETERSON, TO APPROVE ORDINANCE NO. 3945, AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING THE PROVISIONS OF SECTION 7.30.030 WATER RATES — METER INSTALLATION CHARGES, RELATING TO UTILITY RATES OF WATER SUPPLIED THROUGH METERS, THE PROVISIONS OF SECTION 7.30.040 UTILITY CHARGES — SANITARY SEWER, RELATING TO UTILITY RATES OF UNMETERED SANITARY SEWER SERVICES, AND THE PROVISIONS OF SECTION 7.50.050 RATES AND CHARGES, RELATING TO UTILITY RATES FOR STORM AND SURFACE WATER MANAGEMENT SERVICES, IN ORDER TO INCREASE SUCH RATES. Councilmember Peterson supported increasing the rates for all three utilities at the same time due to the proof the Public Works Department has shown in their ability to combine and coordinate projects such as considering replacement of a waterline at the same time as sewer or stormwater pipe. Increasing all three rates at the same time provides the ability to continue that trend. Not raising sewer rates for the past nine years may require paying for sins of the past. The need for infrastructure repair in Edmonds and around the country is an incredible burden all citizens face. Edmonds has an opportunity to look at the long term viability of the infrastructure, one of the most important things the Council can do. Councilmember Bloom appreciated that the Council could change its mind and lower rates in the future but felt the increase could start lower and increase in the future. She did not support the motion, finding it Packet Page 11 of 207 too high a rate increase for citizens to absorb at this point. She was not convinced that the economy was recovering quickly and felt a lot of citizens are still suffering. Councilmember Fraley-Monillas agreed with Councilmember Johnson regarding the overall cost to citizens over a 3 year period, approximately $270 or $90/year. She acknowledged it was probably a reasonable increase and recognized pipes needed to be replaced, but was not comfortable with that much of an increase. She was more comfortable with a 6% increase. She did not support the motion. UPON ROLL CALL, MOTION CARRIED (4-3), COUNCILMEMBERS JOHNSON, PETERSON, YAMAMOTO, AND BUCKSHNIS VOTING YES; COUNCIL PRESIDENT PETSO AND COUNCILMEMBERS FRALEY-MONILLAS AND BLOOM VOTING NO. 6. PRESENTATION AND POTENTIAL ACTION ON THE PROPOSED EDMONDS DOWNTOWN BUSINESS IMPROVEMENT DISTRICT WORK PROGRAM AND BUDGET FOR YEAR 2014 Community Services/Economic Development Director Stephen Clifton introduced Mr. Arista and Mr. Rucker. David Arista, President, Interim Edmonds Downtown Business Improvement District (EDBID), identified the members of the volunteer EDBID Interim Members Advisory Board: • Steve Balas, Waterfront Coffee • Juliana Van Buskirk, Edward Jones • Kevin Clarke, Clarke Consulting Group • Cadence Clyborne, HDR Engineering • Chris Fleck, Puget Sound Tax Services • Sally Merck, Sally Merck Counseling • Paul Rucker, Saetia • Mary Kay Sneeringer, Edmonds Bookshop • Pam Stuller, Walnut Street Coffee • Kim Wahl, Reliable Floor Coverings Mr. Arista recognized the board members for their work in recent months as well as in the past several years. He reviewed implementation of the 2103 Work Plan: • Non-profit organization formation • Edmonds Community College Business Survey Program and Partnership • Member Meeting — September • Member Outreach • Branding & Identity RFP and Consultant Selection • Working with Parking Committee, hope to conduct a Parking Survey • Assessment Collection, 90% success rate • 2014 Planning Paul Rucker, Co -Owner, Saetia, EDBID Board Member, reviewed the proposed 2014 Work Plan: • Non -Profit Organization and 501(c)(3) Status • Administration • Assessment & evaluation • Member engagement & outreach • Business & civic collaboration and outreach • Branding, identity and marketing • Professional business resources Packet Page 12 of 207 • Parking appearance and environment • 2015 planning Mr. Rucker reviewed proposed 2014 budgeted expenditures: Estimated revenue $89,000 Estimated expenditures: District Association admin $10,000 District Association insurance and licensing $ 3,000 Branding/identify and marketing $50,000 Member engagement and outreach $ 5,000 Professional business resources $12,000 Appearance and environment $ 5,000 Estimated total 2014 expenditures $85,000 Mr. Rucker explained the fund balance carryover from 2013 is currently unallocated. Approximately $45,000 was received in assessments; there were no administration expenses in 2013 and only approximately $1,000 was expended. The EDBID plans to hire part-time assistance in 2014 to assist with mailings and communication but the majority of the work will still be done by volunteers. The branding initiative and RFP are the EDBID's most significant initiative. The co-chairs of the branding initiative, Cadence Clyborne and Pam Stuller are present to provide details on that process. Councilmember Peterson asked how close the EDBID was to selecting a consultant for the branding initiative. Cadence Clyborne, HDR Engineering, explained they are in the process of interviewing three firms. Following the interviews they will do reference checks and either make a final decision or repeat the process. She anticipated a decision would be made mid -December with the hope of having a consultant under contract by January. Councilmember Buckshnis complimented the members of the EDBID, recognizing the work they do in addition to their work and family commitments. COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCILMEMBER YAMAMOTO, APPROVAL OF THE EDMONDS DOWNTOWN BUSINESS IMPROVEMENT DISTRICT WORK PROGRAM AND BUDGET FOR YEAR 2014. MOTION CARRIED UNANIMOUSLY. Mayor Earling remarked on the amount of time the EDBID members have devoted, noting the success they received via a 7-0 Council vote was well warranted. He expressed his appreciation for the work the EDBID has done. 7. DISCUSSION AND POTENTIAL ACTION ON THE 2014 ENGINEERING AND DEVELOPMENT SERVICES FEES RESOLUTION Acting Development Services Director Rob Chave explained development fees have not been updated since 2009. Over the last year staff considered costs versus fees and found the City's fees were relatively low compared to other jurisdictions which indicated it was worthwhile to analyze the cost structure of the fee system. That analysis found the fees, particular rates for staff time, were not capturing overhead costs. He noted the cost of permits, inspections, etc. is not just the staff time but everything that supports staff such as vehicles, the physical building, communications equipment, etc. which were not been factored into the fee structure in the past. In reviewing a State auditor's report, staff found numerous costs that were could be factored into the fees. Staff concluded the overhead charges should be captured and detailed calculations developed substantially higher hourly rate, approximately $90/hour, which translated into higher fees. Packet Page 13 of 207 The proposed fee schedule contained was reviewed by the Parks, Planning & Public Works Committee and forwarded to the Council for approval via resolution. The Council has approved fees in the past by resolution rather than ordinance. Nearly all the fees are increasing with only a couple exceptions. For example, the overall fee for approval of a PRD is not decreasing, it is actually increasing, but the breakdown between preliminary approval and final approval was changed. Most building fees, particularly the large ones, are staying about the same; staff found Edmonds' relative costs were similar to other jurisdictions. Fees are increasing for building related items that are hourly based rather than value based. Mr. Chave relayed engineering's analysis also resulted in modifications to their fee structure. The intent in the future is to analyze fees every other year. Councilmember Buckshnis observed the fee for blade signs has decreased which seems to encourage blade signs. She inquired about the fee for an A -frame sign. Mr. Chave answered the City does not charge for an A -frame sign because they are classified as temporary signs; only permanent signs are charged a fee. The code allows A -frame signs to be displayed for a limited amount of time during the year; the problem is how to monitor that. Historically A -frames have been part of the business infrastructure in neighborhood commercial districts and downtown. Free speech issues related to signs require that commercial speech be treated consistently. The City's sign code is very complicated and confusing and it would be worthwhile to simplify and reexamine some of the provisions. Councilmember Bloom asked what ESLHA meant. Mr. Chave answered it is earth subsidence and landslide hazard area; previously known as the Meadowdale area. A study was done several years ago that renamed it ESLHA, an area prone to slides that has a certain underlying geology. Councilmember Bloom referred to the $120 solar fee and asked what was involved in permitting solar panels. Mr. Chave answered at one time the overall value of the installation was used to determine the fee which resulted in a very high fee. This is an attempt to set a more accurate fee relative to the actual review time. Typically solar installations are prefabricated units and the review time is minimal. Commercial installations will still be treated differently than residential; the $120 fee is for small scale residential installation. Staff participated in a grant program with the Department of Energy and other cities regarding eliminating barriers to solar installations. Councilmember Bloom asked the previous cost of a blade sign permit. Mr. Chave answered it was the same as the other sign fee plus potentially a design review cost. A change was approved in the code last year to encourage blade signs; they no longer count in a businesses' overall sign area. Because blade signs can be 4 square feet and hung in a certain way, the review time is very short. If the EDBID wanted to establish a consistent blade sign, Councilmember Bloom asked whether the fee could be reduced. Mr. Chave answered the process was simplified and the fee reduced for a blade sign. When the sign code is revised, he anticipated working on solutions with the business communities to avoid a proliferation of A -frame signs. A -frames have never been banned outright; there are generalized rules that are obeyed for a period of time. Staff periodically clamps down on A -frame signs when they begin multiplying and the rules are not adhered to. Councilmember Bloom asked how the hourly rates were established, whether it was based on other cities fees. Mr. Chave answered it was an average of the employees' salaries and benefits plus the overhead that supports that employee such as the Clerk's office, vehicle maintenance, building maintenance, finance, etc. He noted the $90/hour rate was still relatively low compared to other jurisdictions; many are over $100, even $150 or more. It will be worthwhile to consider it again in the next two years. Councilmember Bloom referred to the fee for amateur radio. Mr. Chave answered that is an amateur radio antenna; they can be tall and there are specific rules. They require a permit and may require Hearing Packet Page 14 of 207 Examiner approval. The fee is set low because the FCC advises jurisdictions not to create barriers and to have the fee low and the process not be invasive. Councilmember Bloom referred to a developers agreement in the engineering fees. City Engineer Rob English answered a developers agreement is used when the City is working with a developer; for example if there is a requirement for a sidewalk and it was agreed to build the sidewalk in a different location to better serve the City. A developers agreement would be a mechanism to document that decision. An initial fee is charged plus whatever staff time is required to develop the agreement. Councilmember Bloom asked about a latecomers agreement. Mr. English explained when improvements are made and charges paid by a developer or property owner, the latecomers agreement allows transfer of those charges to someone who buys into the system at a later date. Public Works Director Phil Williams provided an example: a developer pays to install a sewer line on a street and an agreement is reached whereby future users of the sewer line on that street contribute later and the developer receives payment from those users. Councilmember Bloom inquired about LID sewer fees. Mr. Williams answered the City has a considerable role when a Local Improvement District is formed for sewer installation and the costs are paid by the members of the district. Mr. Chave advised the fee schedule is labeled Exhibit 1; it should be Exhibit A as referenced in the resolution. Councilmember Johnson advised the Historic Preservation Commission (HPC) recently discussed the for building demolition fee. The current demolition fee allows for immediate action and the purpose of the HPC is to preserve history. The HPC plans to discuss the demolition fee further to consider the HPC's interests. Mayor Earling advised the Council could adjust the fee in the future based on the HPC's recommendation. Councilmember Buckshnis referred to the proposal for a green room in City Hall, incentives for solar, etc., and asked if the fees reflect interest in a greener Edmonds. Mr. Chave answered some fees are kept low to ensure citizens obtain the permit; if fees are too high relative to the value of the item, residents will avoid getting a fee. Solar is a good example. He suggested Councilmember Buckshnis' suggestion be considered in the next revision of fees. This effort was modernizing the fee structure; the next stage could include incentives; for example a green development gets a break in the fee. COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCILMEMBER YAMAMOTO, TO APPROVE RESOLUTION 1302, ADOPTING UPDATED FEES FOR 2014. Councilmember Peterson thanked staff for analyzing the fees. Observing fees are payment for a specific City service, he cited the importance of the fees in recovering as much of the cost and not pass the cost on to the general taxpaying public. The building community and residents making improvements receive good value from staff as well as improvements that have been made on the second floor. MOTION CARRIED UNANIMOUSLY. Mayor Earling complimented staff, explaining several months ago numerous meetings were held regarding fee revisions. The updated fees reflect the work done by staff and their cooperative effort. 8. 2013 SEPTEMBER BUDGETARY FINANCIAL REPORT Packet Page 15 of 207 Finance Director Roger Neumaier advised a variety of reports have been added at the request of Councilmembers and the public to ensure there were clear, graphic representations of information. General Fund revenues continue ahead of budget; property tax revenue has come in earlier and may be due to sales of property, making it difficult to project the yearend variance, but it may be as much as 3%. General Fund expenditures are on track for a 2% under -expenditure. Fees for water, sewer and stormwater are on track or slightly ahead of budget. REET revenues are projected to exceed budget by 40%. Mr. Neumaier explained the Puget Sound area is one of the strongest in the country and recovered more quickly than other areas. The 800 lbs. gorilla not mentioned in the report is how important Boeing is to the region, including where the 777X is built. Any major change in terms of Boeing's role of in Puget Sound in the next decade will impact Edmonds' economy. 9. 2013 NOVEMBER BUDGET AMENDMENT Finance Director Roger Neumaier explained departments are periodically given an opportunity to adjust their budget projections and account for changes that have occurred via requests for additional funding or changes to their budget. In addition to a variety of smaller adjustments, there are two major amendments: 1. Making budgetary changes to accommodate bonds sold earlier this year and payments in December 2. Changing the concept of transfer from Utility Funds to reimbursement for services (a correction the auditor recommended) Councilmember Buckshnis referred to the budget amendment related to engineering benefits and asked Mr. Neumaier to explain why it is necessary to move a utility person to the General Fund. Mr. Neumaier explained the City has a separate fund for fleet; for example if he drives a car, his department pays a fee to the Fleet Fund to reimburse it for the expenditures. Many smaller cities do not have a Fleet Fund, it is included in the General Fund. Maintenance in many cities is in the General Fund and in some it is a separate internal service fund. In this instance, the Utility Funds, Parks, and Streets use engineering services; instead of having a separate engineer for each fund, they share those services. The concept is to use the General Fund in place of a separate internal service fund. Decision Package 35 moves a position that Public Works intended in 2013 to include in the General Fund to provide those services; it was put into the Utility Fund. Public Works has provided those services from another position in the General Fund. The additional amount in the budget amendment reflect the additional employee hours that were worked out of the General Fund in 2013 and changing benefit expenditures out of the Utility Funds into payments to the General Fund. It is an efficient way of sharing services between the funds that use engineering services. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETERSON, TO APPROVE THE NOVEMBER 2013 BUDGET AMENDMENT. MOTION CARRIED UNANIMOUSLY. Mayor Earling declared a brief recess. 10. PROPOSED AMENDMENTS TO THE 2014 CITY OF EDMONDS BUDGET Finance Director Roger Neumaier explained the process tonight will be to review the amendments individually and allow discussion. During discussion Councilmembers can amend or retract their amendment but the intent is not to vote on amendments tonight. At the November 26 meeting Council will discuss and narrow the amendments to those they would most like to approve. December 3 will be a final review of the amendments and the proposed budget and adoption of the budget. He referred to the Packet Page 16 of 207 spreadsheet of proposed amendments to the 2014 Edmonds recommended budget which has been updated on a daily basis. Mr. Neumaier reviewed the following amendments: Council Revenue Amendments • Bank 1% Property Tax Instead of Levying in 2014 o Assumes alternative property tax ordinance (banking) would be passed by the Council o $98,000 revenue reduction Council President Petso explained she proposed this amendment; if the revenue is not needed, she was inclined to leave it with citizens and take it when it was needed in the future. The outcome of other proposed amendments may determine whether this revenue is needed as the amendments proposed by Council equate to $650,000 in one-time expenditures. • Eliminate Decision Package #35 —Create a New Capital Project Manager in General Fund o $97,286 Councilmember Buckshnis requested this be removed. Following discussion with Ms. Hite, Mr. Williams and Mr. Neumaier, she understood this was a renaissance engineer and needs to be in the General Fund. Development Services Building Professional Services Information omitted from recommended budget o Consultant review services for building structure reviews that require outside expertise o $32,000 expenditure Decision Package Modifications • Eliminate Decision Package #5 — Non -Departmental Longevity Program o $31,900 expenditure reduction Councilmember Buckshnis preferred to consider this next year and not part of the budgetary process because there are other alternatives. • Decision Page #16 — an additional policeman rather than another assistant chief o $10,067 expenditure reduction Council President Petso invited Police Chief Compaan to explain why he recommended an administrative position rather than a patrol officer. Police Chief Al Compaan explained there are two FTE decision packages in the police department, both for commissioned positions. A total of five positions have been cut in the police department over the past five years. He has requested reinstatement of two of those positions, one of which is an assistant police chief. The department structure was already administratively lean and has operated for approximately 35 years with a chief and two assistant chiefs. It has been difficult to provide adequate administrative and executive oversight for a department of Edmonds' size with the current lean staff, him and one assistant chief. No other department of Edmonds' size in the Puget Sound area has this structure. His strong recommendation as the City's Police Chief as well as his professional opinion is that for proper oversight, risk management, disaster preparedness, and smooth departmental operations is to reinstate the second assistant police chief position. He assured he did not want to add positions for the sake of adding positions, particularly ones that could be viewed as bureaucratic; he viewed this as a necessity. Council President Petso commented the amendment is a two-part amendment, to add an officer on the street instead of an assistant police chief. She asked Chief Compaan to address the City's street officer count. Chief Compaan explained the two proposed decision packages are for two commissioned Packet Page 17 of 207 positions. The department presently has 51 commissioned members including one chief and one assistant chief. If both decision packages are approved, two entry level officers will be hired; the $10,067 decision package is the cost to promote a sergeant to assistant chief. The net effect will be one additional police officer on the street for patrol and a sergeant promoted to assistant chief. Councilmember Buckshnis explained she has met with citizens and is primarily the messenger for this amendment; citizens want to have another officer on the street. Chief Compaan explained the department currently has 51 commissioned officers that include the chief, assistant chief, detectives, traffic officers; the remainder are assigned to patrol. An effort has been made to put officers on the ground/boots on the street but he would not be requesting the assistant chief if it was not needed. Councilmember Buckshnis commented there have not been as many boots on the ground because there have been officers on leave, etc. Chief Compaan acknowledged people retire, are injured, etc. and the department rarely has 51 available for duty for a variety of reasons. Councilmember Fraley-Monillas asked whether Chief Stern had two assistant police chiefs. Chief Compaan answered he did. Councilmember Fraley-Monillas asked how many less staff are in the department compared to 10 years ago. Chief Compaan answered there were approximately 85 on the payroll 12 years ago including the reserve unit and hospital unit. Councilmember Fraley-Monillas observed the police force had been reduced by approximately 1/4 since that time. Councilmember Peterson commented some middle management has disappeared over the years and the supervisor function has fallen on the chief and the assistant chiefs. If there is any group of employees that must have excellent supervisory capacity, it would be the police department. The City has had an incredible group of officers but things can go south quickly without training and consistent supervisory role. Chief Compaan explained the Edmonds Police Department has a very compressed structure: a chief, one assistant chief, no captains, no commanders, no lieutenants, the next rank is sergeant. Mid -level management function is conducted for the most part by the one assistant chief with some duties done by sergeants. Sergeants have duties in the City's police department that would be done by a lieutenant or captain in other police departments. Police work has not gotten any simpler and it is important to provide adequate administrative oversight. At the present time the level of oversight and responsiveness to internal clients (police officers) is not what it should be because the department is short staffed at the executive level. Councilmember Bloom asked why the City's police department did not have any lieutenants or captains. Chief Compaan answered the department has operated efficiently over the years with a compressed command structure. When he started in 1978, there was a chief, one assistant chief and a captain. The captain position changed to an assistant chief position in about 1980. There were only about 30 police officers at that time; the maximum has been 56 and the department is now down to 51. Councilmember Bloom observed a lieutenant or captain are supervisory not boots on the ground. Chief Compaan answered that is generally correct. Councilmember Bloom asked if there was ever a position that does both, supervisory and boots on the ground. Chief Compaan answered not in this department although the assistant chief and he get called out at night for SWAT calls or other critical incidents. Councilmember Bloom asked if there was anyone else on the force that can provide the on -call coverage. Chief Compaan answered no. Councilmember Johnson recalled Chief Compaan was recognized for 35 years of service on the Edmonds Police Department. She preferred to defer to his judgment regarding what he felt he needed to operate the police department. She expressed support for the additional assistant police chief as well as DP 49, one Packet Page 18 of 207 entry level police officer for the Street Crime Unit. She summarized these decision packages provide an opportunity to rebuild the police department to previous levels. • Eliminate Decision Package #18 — Online Communications via Facebook, Google and YouTube o $4,800 Council President Petso explained she proposed this amendment late today. This is connected with DP #19 and the decision packages recommended by other Councilmembers to hire staff to assist the Council. She suggested staff and Council determine if these functions could be performed with less people and less hiring. Her suggestion to eliminate DP #18 and #19 was to facilitate discussion regarding hiring an assistant in the Council office that could also handle social marketing or an art and economic development intern who could also handle social media. Councilmember Buckshnis expressed concern with placing an administrative position in the legislative branch. She felt Mr. Clifton, Mr. Chave and the Economic Development Commission were doing a great job and she did not support hiring someone to represent the City on Facebook. Community Services/Economic Development Director Stephen Clifton explained DP #18 is only $4,800, a very small amount for a very technical function and differs greatly from DP #19 or Councilmember Fraley-Monillas' proposals to hire a person related to the Strategic Plan and Highway 99. DP #18 is a contract person who would create Facebook, Google+, and YouTube pages for the City as well as be responsible for archiving, posting special event notices and Council agendas on those pages. He did not envision this person assisting with Highway 99 or implementation of the Strategic Plan. Councilmember Bloom summarized creating and maintaining a Facebook page was an administrative function. • Eliminate Decision Package #19 —1 year project — contracting for arts and information o $65,000 Mr. Clifton explained this is a half-time contracted person to provide information on City economic development matters as they relate to cultural tourism promotion and develop integrated messaging for advertising and priorities for marketing. This was to build, in part, on the Arts Summit as well as determine how to better market the City, communicate more effectively with residents, business owners, etc. The cost of the contract would be $40,000; another $15,000 is proposed to provide funds to the person for marketing, communication, etc. Mayor Earling agreed with Councilmember Buckshnis' concern with this attempt to move an administrative matter to the Council. Councilmember Fraley-Monillas clarified she proposed hiring temporary part-time contract staff to coordinate the strategic plan because there was insufficient staff to pull together the 80 elements in the strategic plan. Her intent was not to circumvent staff nor was it the result of distrust of staff or to put a wedge between Council and staff. Councilmembers were invited to identify one-time expenditures that could benefit the City and one of the needs she identified was a person to coordinate the pieces of the strategic plan. She relayed the EDC's frustration with the lack of coordination of the strategic plan and expressed concern with requiring this of staff, particularly Mr. Clifton's department which consists of two people. She envisioned this person reaching out to entities that are identified in the strategic plan to determine resources they need in order to move the strategic plan forward. Mr. Clifton commented Councilmember Fraley-Monillas' explanation illustrates why that person would not be appropriate to perform the more technical function envisioned in DP #18. Packet Page 19 of 207 Councilmember Buckshnis reiterated this and DP #18 were administrative positions. She pointed out the strategic plan includes many other stakeholders such as the Chamber, Senior Center, Floretum Garden Club, dog park, etc. Mr. Clifton clarified the $4,800 contract for DP #18 was totally separate from the amendments related to the strategic plan and Highway 99. Council President Petso advised she submitted this amendment, assuming there was duplication between DP #18 and #19. Her intent was to have Councilmembers who proposed hiring communicate with staff to determine what would address their needs. She envisioned instead of hiring four people, combining the tasks and hiring only two people. Councilmember Bloom referred to DP #18, relaying her understanding that the intent of Facebook, Google+ and YouTube pages was to promote Edmonds. Mr. Clifton referred to strategic plan action item 5.b.2 related to more effectively communicating with residents and businesses and using alternative methods of communicating, specifically mentioning Facebook, Twitter, etc. The goal is to use Facebook, Google+ and YouTube as an alternative method of communicating to the City's government channel, website or official notices. He explained when someone became a friend of the City's Facebook page, they would be alerted to any posts. Councilmember Bloom relayed her understanding a Facebook page would be completely separate from the City's website. Mr. Clifton agreed. Councilmember Johnson pointed out 5.b.2 is a medium -high priority. These are the avenues to accomplish increasing communication with younger people. She noted youth are underrepresented and they must be communicated in a format they access. Councilmember Fraley-Monillas commented communication has moved into Facebook, YouTube, Twitter, etc. Increasing communication methods can only give the City more publicity. Mr. Clifton relayed 60% of all searches now start on a mobile device. Councilmember Bloom asked whether the $4,800 would cover only setting up Facebook, Google+ and YouTube. Mr. Clifton answered it covers page customization, graphic design, content management, updates, monitoring, archiving, YouTube channel customization, management and integration with YouTube from Google+ and Facebook, profile verification, search engine unification, customization, etc. Councilmember Bloom asked whether maintenance and oversight would be done by staff. Mr. Clifton answered that would be done by the contractor. It is proposed as a one-year contract to see how it works. Councilmember Bloom asked how DP #18 differed from DP #19. Mr. Clifton explained the fundamental role of the person hired for DP #19 was to assist with the development of an effective communication plan or program as it relates to the items he identified earlier, strengthening cultural tourism promotion, developing integrating messaging for advertising for the City which could include better ways to advertise, announce and market on Facebook, Google+ and YouTube as well as developing priorities for marketing the City to businesses, visitors and residents. This could also assist with initiating a branding process. Mr. Neumaier advised DP #19 should have been $55,000; an administrative amendment will be proposed to reduce it from $65,000 to $55,000. • Eliminate Decision Package #39 — eliminate a transfer for LED fixtures to streetlights and to improve Library HVAC systems o $300,000 o Concern with the priority of this project Packet Page 20 of 207 Council President Petso understood energy efficiency projects were good. She proposed this amendment due to the backlog of building maintenance repairs. The budget already includes $280,000 for the ESCO III project approved last year. That project was initially proposed to be funded via a 2% loan; the 2014 budget includes cash funding that project. She noted the cost was actually $210,000 as $90,000 was from another source. She expressed concern with DP #39 a significant commitment to an energy efficiency project, when there are other more pressing building maintenance needs. She proposed this to start the discussion regarding whether the City was in a position to commit approximately $500,000 to two energy efficiency projects this year. Public Works Director Phil Williams agreed the next cost of this project was $210,000. DP #39 is for LED light figures in decorative lights downtown as well as the library HVAC units. He recalled when the Senior Center HVAC units failed and had to be replaced last year. The HVAC units save money which allows staff to seek grant funds, however, the library HVAC units need to be replaced anyway. Council President Petso asked whether the City had the option to take a loan for one or both of those projects. Mr. Williams advised he needed to confirm that with Jim Stevens. • Reduce Decision Package #48, an amount included as regular transfer from General Fund to Risk Management by $300,000. Mr. Neumaier advised the $300,000 increases the Risk Management Fund to the 2% target established by policy at yearend. Reducing it by $300,000 would meet the 2% target at the beginning of the year. Council President Petso explained the Council policy of having the extra 2% in the Risk Management Fund is redundant and precautionary. Targeting 2% at the beginning of the year and only requiring a transfer of $600,000 to reach the 2% was acceptable because the amount the City will pay in lawsuits next year is unknown. She preferred to get the fund to the required 2% balance, allow the year to unfold and replenish it next year if necessary. • Eliminate $129,000 transfer to Fire Fighters Fund o With only three remaining participants in the fund, the actuarial amount is irrelevant. The City is currently spending approximately $5,000/month. The $129,000 transfer is unnecessary given the $176,000 fund balance. Councilmember Fraley-Monillas asked about the fund balance during the past few years. Accountant Deb Sharp reported in 2012 it was $216,000; with the budgeted transfer, the balance would be $261,000. Council President Petso advised this is not the LEOFF fund which has a larger number of employees. This is Fire Fighter Reserve Fund 617 which has only 3 participants and its own source of income of approximately $50,000/year and reserves of $176,000. With only three participants, the fund can be monitored annually. If the three participants remain in good health there is no reason for the transfer at this time. Should one of more of the participants become ill, the $176,000 fund balance can be used until the next budget cycle. Ms. Sharp relayed her understanding that these three participants were pre-LEOFF where all their expenses were paid. • Adjust Decision Package #36 to increase General Fund for paving and reduce REET for paving o $450,000 Council President Petso explained this amendment and the following amendment would leave the policy in place that excess REET 1 funds be used for Parks & Recreation acquisition and development. She Packet Page 21 of 207 wanted to keep this policy in place until the PROS Plan is updated and without causing a reduction in the $1.2 million budgeted for paving. Councilmember Buckshnis commented $600,000 was identified for Council amendments; $200,000 from REET and $400,000 in the General Fund. Of that $400,000 she requested $200,000 be put into a fund dedicated to marsh restoration. Mr. Neumaier advised the $200,000 for the marsh is included as an amendment, funded either by the General Fund or REET. Councilmember Peterson expressed concern with identifying funds for paving by delaying transfers. Street paving is a preeminent issue facing the City and needs to have funding source that is not "skimming a little bit off here and there" which he noted is not a long term solution. Council President Petso clarified it was not intended to be a long term solution to paving. It would be a change in a long standing Council policy to raid funds dedicated to parks to pave streets. The delayed transfers are not really delays, they may not be necessary. She clarified this does not affect the $400,000 Councilmember Buckshnis referred to; $200,000 could be dedicated to the marsh. Keeping funds in REET 1 also furthers the marsh effort because marsh -related expenditures qualify as park and recreation. She invited Councilmember to contact her if they were unclear about the amendment. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BLOOM, TO EXTEND THE MEETING %. AN HOUR. MOTION CARRIED UNANIMOUSLY. Reduce Decision Package #46 — General Fund portion of Reserve for Major Capital Projects o This amendment would transfer amounts not utilized by the Council to the Council Contingency. New Funding Proposals: • Increase Professional Services in Development Services for code rewrite (one-time) o $75,000 Councilmember Buckshnis recalled Mr. Chave indicated Ms. Morris is 75% done with the code rewrite. She asked whether the entire $75,000 was needed. Mr. Chave answered it will depend on how a new Development Services Director wants to proceed. If the Council has more expenditures than revenue at the end of this process, there may be an opportunity to prioritize the Tree Code rewrite. Code rewrite of Tree Code (one-time) o $25,000 • Half-time coordinator of all volunteers (ongoing) o $40,000 Councilmember Bloom explained she proposed this due to the numerous excellent volunteers and the unavailability of anyone on staff to seek student representatives. Parks & Recreation staff oversee an enormous amount of volunteer work; she suggested the coordinator be assigned to the Parks & Recreation Department. Councilmember Yamamoto commented all the City's boards and commissions are volunteers. He did not support funding a volunteer coordinator. Packet Page 22 of 207 • $30,000-40,000 to hire a temporary part time department contract staff to coordinate the strategic plan times (one-time) Councilmember Peterson suggested this be assigned to a department rather than a direct report to Council. Councilmember Fraley-Monillas explained the only reason she suggested a direct report to Council was she thought staff had enough to do and the Council assisting with coordinating the strategic plan would lighten staff s load. She was agreeable to this position reporting to the Economic Development Director with funding from the funds allocated to the Council in the budget. For Councilmember Bloom, Councilmember Fraley-Monillas explained the intent was for this person to assist stakeholders identified in the strategic plan and keep Council and citizens informed of progress. • $30,000-40,000 to hire a temporary part time department contract staff to coordinate the economic redevelopment of Highway 99 for 1 year Councilmember Fraley-Monillas suggested this position could report to a staff member. She observed little progress had been made with Highway 99 over the past ten years. She referred to projects in Shoreline and Lynnwood on Highway 99, envisioning little would happen in Edmonds without dedicated assistance. Her proposal was a contract staff person who could speak with businesses on Highway 99, hold community meetings, focus groups, etc. Mr. Neumaier offered to consult with Public Works, Planning and Economic Development to determine to whom this person would report. Councilmember Fraley-Monillas pointed out the Highway 99 area generates approximately 80% of the City's sales tax. The area is under-utilized due to a lack of staff. Mayor Earling expressed his pleasure at the shift from Council supervision of a number of positions. He suggested the directors and he meet tomorrow to determine whether the job responsibilities could be integrated to avoid four separate job descriptions. • Annual Citizen Appreciation Picnic o $1,000 • Council part-time legislative analyst position (ongoing) o $40,000 Mayor Earling asked what a legislative analyst would do, pointing out the City has a very high quality lobbyist in Olympia. Councilmember Johnson answered this position would not duplicate any of Mr. Doubleday's efforts but would provide staff support to the Council with supervision by the Council President. Councilmember Peterson asked whether this would be a different role than Council Executive Assistant Jana Spellman. Councilmember Johnson answered it would not be a duplication of Ms. Spellman's work; this position would assist the Council with research and analysis. • Transfer of $100,000 from General Fund to 112 for SR104 Study Mr. Neumaier advised there is currently $50,000 budgeted for this effort, this would increase the amount to $150,000. Packet Page 23 of 207 Councilmember Peterson asked what the study would entail. Councilmember Johnson responded this study was identified as a $150,000 item in the Capital Improvement Program. Only $50,000 was allocated in last year's constrained budget; this would increase funding to $150,000. Councilmember Bloom asked what portions of SR104 were envisioned to be studied. Councilmember Johnson advised the project limits in the CIP are from the ferry to the Interurban Trail. Council President Petso has suggested it be extended to Lake Ballinger. Mayor Earling advised staff will meet with Councilmember Johnson this week to flesh out the SR104 Study and report to the Council next week. • Green Resources Room at City Hall for permit applications, staff training regarding sustainable design/building practices for low impact development. o $25,000 from the General Fund o $25,000 (8,333 from each of the three utility funds) Councilmember Peterson commented on the importance of trained staff who are able to promote green building to developers and residents. Councilmember Fraley-Monillas asked if the funds were specifically for staff training. Councilmember Peterson answered it would include training as well as redesigning the 2nd floor to be more user friendly. • Small matching grant reserves for Board and Commissions, most notably the Tree Board and Economic Development Commission o $50,000 Councilmember Peterson suggested combining this with the $25,000 for a Tree Code rewrite and Councilmember Fraley-Monillas' amendments to hire contract labor. He envisioned these funds could be allocated by the Council to the EDC or Tree Board as matching funds. Council Revenue Amendments • Grant Funding for Historic Preservation printing o $5,000 • Grant Funding for Marsh Restoration o $200,000 Transfer from GF to Historical Preservation Fund for reprint of historic preservation brochures o $2,000 Councilmember Johnson suggested the two Historic Preservation items be funded from the $50,000 for Boards and Commissions. Councilmember Buckshnis suggested establishing a fund that would allow the public to make tax deductible donations to the marsh. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER PETERSON, TO EXTEND THE MEETING UNTIL 11:00 PM. MOTION CARRIED (6-1), COUNCILMEMBER JOHNSON VOTING NO. Mr. Neumaier advised the remaining amendments are related to the amendments discussed above. Packet Page 24 of 207 Mayor Earling encouraged Councilmembers to communicate with staff regarding revisions to amendments. 11. REPORT ON CITY COUNCIL COMMITTEE MEETINGS OF NOVEMBER 12, 2013 Councilmember Fraley-Monillas requested the Finance Committee minutes not be submitted tonight. 12. MAYOR'S COMMENTS Mayor Earling reminded of the tree lighting ceremony on November 30. Mayor Earling advised the Sound Transit Board is in the process of deciding on a preferred alignment for light rail to Lynnwood. There is a potential station at 2201h 13. COUNCIL COMMENTS Council President Petso invited Mr. Taraday to address the Carol Morris contract. City Attorney Jeff Taraday explained next week's Consent Agenda will include an extension of the not to exceed amount for Ms. Morris' services. When the Council originally authorized a $5,000 contract with Ms. Morris, the hearing was contemplated to be much less substantial. The contract stated an amendment would occur if she had to come out more than twice; December 3 will be her fourth time. He estimated the $5,000 contract would be extended to $10,000. Councilmember Buckshnis remind of First Dibs this Thursday. She thanked all the EDBID volunteers for their efforts and City staff for their work on the budget. 14. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(i) At 10:35 p.m., Mayor Earling announced that the City Council would meet in executive session regarding pending or potential litigation per RCW 142.30.110(1)(i). He stated that the executive session was scheduled to last approximately 30 minutes and would be held in the Jury Meeting Room, located in the Public Safety Complex. Action may occur as a result of meeting in executive session. Elected officials present at the executive session were: Mayor Earling, and Councilmembers Yamamoto, Johnson, Fraley- Monillas, Buckshnis, Peterson, Petso and Bloom. Others present were City Attorney Jeff Taraday, Public Works Director Phil Williams, Community Services/Economic Development Director Stephen Clifton, City Engineer Rob English and Deputy City Clerk Linda Hynd. At 11:05 p.m. Mayor Earling announced to the public present in the Council Chambers that an additional 15 minutes would be required in executive session. The executive session concluded at 11:24 p.m. 15. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION Mayor Earling reconvened the regular City Council meeting at 11:24 p.m. No action was taken as a result of meeting in executive session. 16. ADJOURN With no further business, the Council meeting was adjourned at 11:25 p.m. Packet Page 25 of 207 AM-6348 City Council Meeting Meeting Date: 11/26/2013 Time• Consent Submitted For: Roger Neumaier Department: Finance Review Committee: Type: Action Information Submitted By: Committee Action: 4. B. Nori Jacobson Subject Title Approval of claim checks #205493 through #205646 dated November 21, 2013 for $1,030,376.55. Approval of payroll direct deposit and checks #60571 through #60583 and replacement check #60593 for $443,640.07, benefit checks #60584 through #60592 and wire payments of $123,102.61 for the period November 1, 2013 through November 15, 2013. Recommendation Approval of claim, payroll and benefit direct deposit, checks and wire payments. Previous Council Action N/A Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of expenditures. Fiscal Impact Fiscal Year: 2013 Revenue: Expenditure: 1,597,119.23 Fiscal Impact: Claims $1,030,376.55 Payroll Employee checks and direct deposit $443,640.07 Payroll Benefit checks and wire payments $123,102.61 Total Payroll $566,742.68 Attarhmontc Claim checks 11-21-13 Project Numbers 11-21-13 Packet Page 26 of 207 Payroll Summary 11-15-13 Payroll replacement Payroll Benefit 11-15-13 Inbox City Clerk Finance Mayor Finalize for Agenda Fonn Started By: Nori Jacobson Final Approval Date: 11/22/2013 Form Review Reviewed By Date Desta Dickinson 11/21/2013 03:14 PM Roger Neumaier 11/21/2013 03:14 PM Dave Earling 11/22/2013 08:10 AM Scott Passey 11/22/2013 08:20 AM Started On: 11/21/2013 12:30 PM Packet Page 27 of 207 vchlist 11/21/2013 11:46:58AM Voucher List City of Edmonds Page: 1 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205493 11/21/2013 041695 3M XAM3522 SS38121 Traffic Control - Tomato Red 30"x50Y Traffic Control - Tomato Red 30"x50Y 111.000.68.542.64.31.00 183.75 9.5% Sales Tax 111.000.68.542.64.31.00 17.45 Total: 201.20 205494 11/21/2013 069156 ADVISARTS INC BACH 11182013 CONTRACT CONSULTANT FOR AR - CONTRACT CONSULTANT FOR AR- 117.100.64.573.20.41.00 812.50 Total: 812.50 205495 11/21/2013 000850 ALDERWOOD WATER DISTRICT 9418 MONTHLY WHOLESALE WATER Cl- MONTHLY WHOLESALE WATER Cl- 421.000.74.534.80.33.00 108,620.28 Total: 108,620.28 205496 11/21/2013 065568 ALLWATER INC 111413047 DRINKING WATER water and cooler rental for oct 423.000.76.535.80.31.41 19.00 Total: 19.00 205497 11/21/2013 001528 AM TEST INC 78144 INFLUENT METALS SCAN metals scan of influent 423.000.76.535.80.41.00 225.00 78170 METALS TEST - SLUDGE 10.31 metals test for coe sludge 423.000.76.535.80.41.31 75.00 Total: 300.00 205498 11/21/2013 074654 AMY KENNELLY 1-39775 REFUND DUE TO CUSTOMER OVEI Refund due to customer overpaymen 411.000.233.000 500.00 Total: 500.00 205499 11/21/2013 069751 ARAMARK UNIFORM SERVICES 655-7045999 WWTP UNIFORMS, TOWELS, & MA Page: 1 Packet Page 28 of 207 vchlist Voucher List Page: 2 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor 205499 11/21/2013 069751 ARAMARK UNIFORM SERVICES Invoice PO # Description/Account Amount (Continued) WWTP UNIFORMS 423.000.76.535.80.24.00 1.16 WWTP TOWELS & MATS 423.000.76.535.80.41.11 57.42 9.5% Sales Tax 423.000.76.535.80.24.00 0.11 9.5% Sales Tax 423.000.76.535.80.41.11 5.46 655-7046001 FACILITIES DIVISION UNIFORMS FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 18.90 9.5% Sales Tax 001.000.66.518.30.24.00 1.80 655-7050424 PUBLIC WORKS OMC LOBBY MAT: PUBLIC WORKS OMC LOBBY MAT: 001.000.65.519.91.41.00 1.09 PUBLIC WORKS OMC LOBBY MAT: 111.000.68.542.90.41.00 4.16 PUBLIC WORKS OMC LOBBY MATE 421.000.74.534.80.41.00 4.16 PUBLIC WORKS OMC LOBBY MATE 422.000.72.531.90.41.00 4.16 PUBLIC WORKS OMC LOBBY MATE 423.000.75.535.80.41.00 4.16 PUBLIC WORKS OMC LOBBY MAT: 511.000.77.548.68.41.00 4.15 9.5% Sales Tax 001.000.65.519.91.41.00 0.10 9.5% Sales Tax 111.000.68.542.90.41.00 0.40 9.5% Sales Tax 421.000.74.534.80.41.00 0.40 9.5% Sales Tax 422.000.72.531.90.41.00 0.40 Page: 2 Packet Page 29 of 207 vchlist Voucher List Page: 3 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor 205499 11/21/2013 069751 ARAMARK UNIFORM SERVICES Invoice PO # Description/Account Amount (Continued) 9.5% Sales Tax 423.000.75.535.80.41.00 0.40 9.5% Sales Tax 511.000.77.548.68.41.00 0.38 655-7050425 STREET/STORM DIVISION UNIFOR STREET/STORM DIVISION UNIFOR 111.000.68.542.90.24.00 5.00 STREET/STORM DIVISION UNIFOR 422.000.72.531.90.24.00 5.00 9.5% Sales Tax 111.000.68.542.90.24.00 0.48 9.5% Sales Tax 422.000.72.531.90.24.00 0.47 655-7050426 FLEET DIVISION UNIFORMS & MAT FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 15.62 FLEET DIVISION MATS 511.000.77.548.68.41.00 7.59 9.5% Sales Tax 511.000.77.548.68.24.00 1.48 9.5% Sales Tax 511.000.77.548.68.41.00 0.72 655-7057671 WWTP UNIFORMS, TOWELS, & MA WWTP UNIFORMS 423.000.76.535.80.24.00 1.16 WWTP TOWELS & MATS 423.000.76.535.80.41.11 61.17 9.5% Sales Tax 423.000.76.535.80.24.00 0.11 9.5% Sales Tax 423.000.76.535.80.41.11 5.81 655-7057673 FACILITIES DIVISION UNIFORMS FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 18.90 Page: 3 Packet Page 30 of 207 vchlist Voucher List Page: 4 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205499 11/21/2013 069751 ARAMARK UNIFORM SERVICES (Continued) 9.5% Sales Tax 001.000.66.518.30.24.00 1.80 655-7062024 PUBLIC WORKS OMC LOBBY MAT: PUBLIC WORKS OMC LOBBY MAT: 001.000.65.519.91.41.00 1.09 PUBLIC WORKS OMC LOBBY MAT: 111.000.68.542.90.41.00 4.16 PUBLIC WORKS OMC LOBBY MATE 422.000.72.531.90.41.00 4.16 PUBLIC WORKS OMC LOBBY MATE 423.000.75.535.80.41.00 4.16 PUBLIC WORKS OMC LOBBY MATE 511.000.77.548.68.41.00 4.15 9.5% Sales Tax 001.000.65.519.91.41.00 0.10 9.5% Sales Tax 111.000.68.542.90.41.00 0.40 9.5% Sales Tax 421.000.74.534.80.41.00 0.40 9.5% Sales Tax 422.000.72.531.90.41.00 0.40 9.5% Sales Tax 423.000.75.535.80.41.00 0.40 9.5% Sales Tax 511.000.77.548.68.41.00 0.38 PUBLIC WORKS OMC LOBBY MAT: 421.000.74.534.80.41.00 4.16 655-7062025 STREET/STORM DIVISION UNIFOR STREET/STORM DIVISION UNIFOR 111.000.68.542.90.24.00 5.00 STREET/STORM DIVISION UNIFOR 422.000.72.531.90.24.00 5.00 9.5% Sales Tax 111.000.68.542.90.24.00 0.48 Page: 4 Packet Page 31 of 207 vchlist Voucher List Page: 5 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205499 11/21/2013 069751 ARAMARK UNIFORM SERVICES (Continued) 9.5% Sales Tax 422.000.72.531.90.24.00 0.47 655-7062026 FLEET DIVISION UNIFORMS & MAT FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 5.28 FLEET DIVISION MATS 511.000.77.548.68.41.00 7.59 9.5% Sales Tax 511.000.77.548.68.24.00 0.50 9.5% Sales Tax 511.000.77.548.68.41.00 0.72 655-7069525 WWTP UNIFORMS, TOWELS, & MA WWTP UNIFORMS 423.000.76.535.80.24.00 1.16 WWTP TOWELS & MATS 423.000.76.535.80.41.11 57.42 9.5% Sales Tax 423.000.76.535.80.24.00 0.11 9.5% Sales Tax 423.000.76.535.80.41.11 5.46 655-7069527 FACILITIES DIVISION UNIFORMS 9.5% Sales Tax 001.000.66.518.30.24.00 1.80 FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 18.90 655-7073946 PUBLIC WORKS OMC LOBBY MAT: PUBLIC WORKS OMC LOBBY MAT: 001.000.65.519.91.41.00 1.09 PUBLIC WORKS OMC LOBBY MATE 111.000.68.542.90.41.00 4.16 PUBLIC WORKS OMC LOBBY MATE 421.000.74.534.80.41.00 4.16 PUBLIC WORKS OMC LOBBY MATE 422.000.72.531.90.41.00 4.16 Page: 5 Packet Page 32 of 207 vchlist Voucher List Page: 6 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor 205499 11/21/2013 069751 ARAMARK UNIFORM SERVICES Invoice PO # Description/Account Amount (Continued) PUBLIC WORKS OMC LOBBY MATE 423.000.75.535.80.41.00 4.16 PUBLIC WORKS OMC LOBBY MAT: 511.000.77.548.68.41.00 4.15 9.5% Sales Tax 001.000.65.519.91.41.00 0.10 9.5% Sales Tax 111.000.68.542.90.41.00 0.40 9.5% Sales Tax 421.000.74.534.80.41.00 0.40 9.5% Sales Tax 422.000.72.531.90.41.00 0.40 9.5% Sales Tax 423.000.75.535.80.41.00 0.40 9.5% Sales Tax 511.000.77.548.68.41.00 0.38 655-7073947 STREET/STORM DIVISION UNIFOR STREET/STORM DIVISION UNIFOR 111.000.68.542.90.24.00 5.00 STREET/STORM DIVISION UNIFOR 422.000.72.531.90.24.00 5.00 9.5% Sales Tax 111.000.68.542.90.24.00 0.48 9.5% Sales Tax 422.000.72.531.90.24.00 0.47 655-7073948 FLEET DIVISION UNIFORMS & MAT FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 5.28 FLEET DIVISION MATS 511.000.77.548.68.41.00 7.59 9.5% Sales Tax 511.000.77.548.68.24.00 0.50 9.5% Sales Tax 511.000.77.548.68.41.00 0.72 Page: 6 Packet Page 33 of 207 vchlist Voucher List Page: 7 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor 205499 11/21/2013 069751 ARAMARK UNIFORM SERVICES Invoice PO # Description/Account Amount (Continued) 655-7081214 WWTP UNIFORMS, TOWELS, & MA WWTP UNIFORMS 423.000.76.535.80.24.00 1.16 WWTP TOWELS & MATS 423.000.76.535.80.41.11 57.42 9.5% Sales Tax 423.000.76.535.80.24.00 0.11 9.5% Sales Tax 423.000.76.535.80.41.11 5.46 655-7081216 FACILITIES DIVISION UNIFORMS FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 18.90 9.5% Sales Tax 001.000.66.518.30.24.00 1.80 655-7085581 PUBLIC WORKS OMC LOBBY MAT: PUBLIC WORKS OMC LOBBY MAT: 001.000.65.519.91.41.00 1.09 PUBLIC WORKS OMC LOBBY MATE 111.000.68.542.90.41.00 4.16 PUBLIC WORKS OMC LOBBY MATE 421.000.74.534.80.41.00 4.16 PUBLIC WORKS OMC LOBBY MATE 422.000.72.531.90.41.00 4.16 PUBLIC WORKS OMC LOBBY MAT: 511.000.77.548.68.41.00 4.15 9.5% Sales Tax 001.000.65.519.91.41.00 0.10 9.5% Sales Tax 111.000.68.542.90.41.00 0.40 9.5% Sales Tax 421.000.74.534.80.41.00 0.40 9.5% Sales Tax 422.000.72.531.90.41.00 0.40 9.5% Sales Tax Page: 7 Packet Page 34 of 207 vchlist Voucher List Page: 8 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205499 11/21/2013 069751 ARAMARK UNIFORM SERVICES (Continued) 423.000.75.535.80.41.00 0.40 9.5% Sales Tax 511.000.77.548.68.41.00 0.38 PUBLIC WORKS OMC LOBBY MAT: 423.000.75.535.80.41.00 4.16 655-7085582 STREET/STORM DIVISION UNIFOR STREET/STORM DIVISION UNIFOR 111.000.68.542.90.24.00 5.00 STREET/STORM DIVISION UNIFOR 422.000.72.531.90.24.00 5.00 9.5% Sales Tax 111.000.68.542.90.24.00 0.48 9.5% Sales Tax 422.000.72.531.90.24.00 0.47 655-7085583 FLEET DIVISION UNIFORMS & MAT FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 5.28 FLEET DIVISION MATS 511.000.77.548.68.41.00 7.59 9.5% Sales Tax 511.000.77.548.68.24.00 0.50 9.5% Sales Tax 511.000.77.548.68.41.00 0.72 Total: 550.82 205500 11/21/2013 069751 ARAMARK UNIFORM SERVICES 655-7116684 WEEKLY UNIFORM SERVICE WEEKLY UNIFORM SERVICE 001.000.64.576.80.24.00 53.57 9.5% Sales Tax 001.000.64.576.80.24.00 5.09 Total: 58.66 205501 11/21/2013 069120 AST CAPITAL TRUST COMPANY Nov 15th MEBT NOVEMBER 15TH MEBT November 15th 2013 MEBT 811.000.231.520 73,850.50 Page: 8 Packet Page 35 of 207 vchlist Voucher List Page: 9 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205501 11/21/2013 069120 069120 AST CAPITAL TRUST COMPANY (Continued) Total: 73,850.50 205502 11/21/2013 001777 AURORA PLUMBING & ELECTRIC D36480 PS - Plumbing Supplies PS - Plumbing Supplies 001.000.66.518.30.31.00 45.28 9.5% Sales Tax 001.000.66.518.30.31.00 4.30 Total: 49.58 205503 11/21/2013 001795 AUTOGRAPHICS 79281 Unit EQ92PO - K93 Lettering and Loc Unit EQ92PO - K93 Lettering and Loc 511.000.77.548.68.48.00 410.00 9.5% Sales Tax 511.000.77.548.68.48.00 38.95 79321 City Hall - Clty Clerks Resignage City Hall - Clty Clerks Resignage 001.000.66.518.30.48.00 75.00 9.5% Sales Tax 001.000.66.518.30.48.00 7.13 Total: 531.08 205504 11/21/2013 001835 AWARDS SERVICE INC 81675 BRASS PLATES BRASS PLATES 117.200.64.575.50.49.00 85.05 Freight 117.200.64.575.50.49.00 3.86 9.5% Sales Tax 117.200.64.575.50.49.00 8.45 Total: 97.36 205505 11/21/2013 001702 AWC EMPLOY BENEFIT TRUST December 2013 AWC DECEMBER 2013 AWC PREMIUMS December 2013 AWC Premiums 811.000.231.510 57,811.91 Total: 57,811.91 205506 11/21/2013 074307 BLUE STAR GAS 0729275-IN Fleet Auto Propane Inventory - 600 G Page: 9 Packet Page 36 of 207 vchlist Voucher List Page: 10 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205506 11/21/2013 074307 BLUE STAR GAS (Continued) Fleet Auto Propane Inventory - 600 G 511.000.77.548.68.34.12 971.50 Total: 971.50 205507 11/21/2013 002500 BLUMENTHAL UNIFORMS & EQUIP 27676-01 INV#27676-01- EDMONDS PD - MAC SGT CHEVRONS 001.000.41.521.22.24.00 5.90 SEW SGTS CHEVRON ON L/S SHIF 001.000.41.521.22.24.00 5.00 SEW YS OF SERVICE ON L/S SHIR- 001.000.41.521.22.24.00 5.00 SWITCH BUTTONS ON SHIRTS 001.000.41.521.22.24.00 10.00 SGTS CHEVRONS 001.000.41.521.22.24.00 5.90 SEW CHEVRONS ON JACKET 001.000.41.521.22.24.00 5.00 SGT CHEVRONS 001.000.41.521.22.24.00 5.90 SEW CHEVRONS ON S/S SHIRT 001.000.41.521.22.24.00 5.00 MOCK TURTLENECK SHIRTS 001.000.41.521.22.24.00 45.00 9.5% Sales Tax 001.000.41.521.22.24.00 8.81 27845 INV#27845 - EDMONDS PD - SACK\ PANT BELT 001.000.41.521.22.24.00 27.00 BB CAP/VELCRO ADJ 001.000.41.521.22.24.00 13.95 EMBROIDER "EDMONDS POLICE" 001.000.41.521.22.24.00 10.00 9.5% Sales Tax 001.000.41.521.22.24.00 4.84 Page: 10 Packet Page 37 of 207 vchlist Voucher List Page: 11 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205507 11/21/2013 002500 BLUMENTHAL UNIFORMS & EQUIP (Continued) 27845-80 INV#27845-80 - ADJUSTMENTS -SA( PANT BELT 001.000.41.521.22.24.00 -27.00 BB CAP/VELCRO ADJUSTMENT 001.000.41.521.22.24.00 -13.95 9.5% Sales Tax 001.000.41.521.22.24.00 -3.89 27845-80 INV#27845-80 - EDMONDS PD - SA( PANT BELT 001.000.41.521.22.24.00 15.95 BB CAP/VELCRO ADJUSTABLE 001.000.41.521.22.24.00 11.95 9.5% Sales Tax 001.000.41.521.22.24.00 2.65 Total: 143.01 205508 11/21/2013 074229 BONNIEAUBUCHON AUBUCHON 17572 JEWLERY: SILVVERSMITHING 1757 JEWLERY: SILVVERSMITHING 1757 001.000.64.571.22.41.00 110.00 Total: 110.00 205509 11/21/2013 065341 BRIANS UPHOLSTERY 536355 Unit 338 - Seat Rebuild Unit 338 - Seat Rebuild 511.000.77.548.68.48.00 650.00 8.6% Sales Tax 511.000.77.548.68.48.00 55.98 Total: 705.98 205510 11/21/2013 066578 BROWN AND CALDWELL 14203416 PROCESS SUPPORT Process support and O&M manual up 423.000.76.535.80.41.00 432.00 Total: 432.00 205511 11/21/2013 073029 CANON FINANCIAL SERVICES 13269141 INV#13269141 CUST#572105 - EDM MONTHLY COPIER RENTAL (4) Page: 11 Packet Page 38 of 207 vchlist Voucher List Page: 12 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205511 11/21/2013 073029 CANON FINANCIAL SERVICES (Continued) 001.000.41.521.10.45.00 581.60 9.5% Sales Tax 001.000.41.521.10.45.00 55.25 Total: 636.85 205512 11/21/2013 073029 CANON FINANCIAL SERVICES 13271639 C/A 572105 CONTRACT# 001-05721 Finance dept copier contract charge 001.000.31.514.23.45.00 249.99 9.5% Sales Tax 001.000.31.514.23.45.00 23.75 Total: 273.74 205513 11/21/2013 073029 CANON FINANCIAL SERVICES 13269138 CANON CONTRACT CHARGES C10 Canon copier charges C1030 001.000.61.519.70.45.00 9.33 Canon copier charges C1030 001.000.22.518.10.45.00 9.33 Canon copier charges C1030 001.000.21.513.10.45.00 9.33 9.5% Sales Tax 001.000.61.519.70.45.00 0.89 9.5% Sales Tax 001.000.22.518.10.45.00 0.89 9.5% Sales Tax 001.000.21.513.10.45.00 0.88 Total: 30.65 205514 11/21/2013 073029 CANON FINANCIAL SERVICES 13269137 Lease Council Office Copier/Printer Lease Council Office Copier/Printer 001.000.11.511.60.45.00 30.65 Tota I : 30.65 205515 11/21/2013 073029 CANON FINANCIAL SERVICES 13269143 PARKS AND REC AGREEMENT IRC PARKS AND REC AGREEMENT IRC; 001.000.64.571.21.45.00 249.99 Page: 12 Packet Page 39 of 207 vchlist Voucher List Page: 13 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205515 11/21/2013 073029 CANON FINANCIAL SERVICES (Continued) 9.5% Sales Tax 001.000.64.571.21.45.00 23.75 13269147 PARKS AND REC AGREEMENT IRC PARKS AND REC AGREEMENT IRC 001.000.64.571.21.45.00 27.99 9.5% Sales Tax 001.000.64.571.21.45.00 2.66 13271643 PARKS MAINT COPIER AGREEMEN PARKS MAINT COPIER AGREEMEN 001.000.64.576.80.45.00 33.02 9.5% Sales Tax 001.000.64.576.80.45.00 3.14 Total: 340.55 205516 11/21/2013 074442 CAPITAL ONE 8941 Fac Maint - Supplies Fac Maint - Supplies 001.000.66.518.30.31.00 561.17 Total: 561.17 205517 11/21/2013 074655 CAROL FOLK & TIMOTHY DRUXMAN 4-23526 #611063399-KK UTILITY REFUND #611063399-KK Utility Refund due to 411.000.233.000 124.35 Total: 124.35 205518 11/21/2013 068484 CEMEX LLC 9427262277 Roadway - Asphalt Roadway - Asphalt 111.000.68.542.31.31.00 370.00 9.5% Sales Tax 111.000.68.542.31.31.00 35.16 9427270811 Roadway - Aphalt Roadway - Aphalt 111.000.68.542.31.31.00 285.00 9.5% Sales Tax 111.000.68.542.31.31.00 27.09 Page: 13 Packet Page 40 of 207 vchlist Voucher List Page: 14 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205518 11/21/2013 068484 068484 CEMEX LLC (Continued) Total: 717.25 205519 11/21/2013 064291 CENTURY LINK 206-z02-0478 332b PLANT PHONE plant radio phone through nov 2 423.000.76.535.80.42.00 138.73 Total: 138.73 205520 11/21/2013 070792 CH2O 216665 Fac Maint - Supplies Fac Maint - Supplies 001.000.66.518.30.31.00 45.00 Freight 001.000.66.518.30.31.00 12.35 9.5% Sales Tax 001.000.66.518.30.31.00 5.45 Total: 62.80 205521 11/21/2013 062891 COOK PAGING WA 9228789 INVOICE # WATER WATCH PAGERS 421.000.74.534.80.42.00 4.25 Total: 4.25 205522 11/21/2013 006200 DAILY JOURNAL OF COMMERCE 3281531 E2AC.ADVERTISING FOR BIDS E2AC.Advertising for Bids 112.200.68.595.33.41.00 497.80 Total: 497.80 205523 11/21/2013 061570 DAY WIRELESS SYSTEMS - 03 346834 Unit 449 - Antennas Unit 449 - Antennas 511.000.77.548.68.31.10 262.40 Freight 511.000.77.548.68.31.10 10.00 9.5% Sales Tax 511.000.77.548.68.31.10 25.88 347774 Fleet Shop Parts Fleet Shop Parts 511.000.77.548.68.31.20 42.00 Page: 14 Packet Page 41 of 207 vchlist Voucher List Page: 15 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205523 11/21/2013 061570 DAY WIRELESS SYSTEMS - 03 (Continued) 9.5% Sales Tax 511.000.77.548.68.31.20 3.99 Total: 344.27 205524 11/21/2013 070230 DEPARTMENT OF LICENSING 11/5/13 - 11/20/13 STATE SHARE OF CONCEALED PIE State Share of Concealed Pistol 001.000.237.190 348.00 Total: 348.00 205525 11/21/2013 006626 DEPT OF ECOLOGY 2014 DOE renewal OPERATORS RENEWAL OF WW CE Clay, Duenas, Garcia, Lein, Nordquis 423.000.76.535.80.49.00 300.00 Total: 300.00 205526 11/21/2013 073757 DEX MEDIA WEST INC 651150804 CEMETERY LISTING CEMETERY LISTING 130.000.64.536.20.44.00 58.98 Total: 58.98 205527 11/21/2013 072885 DICK'S TOWING INC 139824 Unit 66 - Tow Unit 66 - Tow 511.000.77.548.68.48.00 499.50 9.2% Sales Tax 511.000.77.548.68.48.00 45.95 Total: 545.45 205528 11/21/2013 064531 DINES, JEANNIE 13-3405 MINUTE TAKING Minute taking 11/12 001.000.25.514.30.41.00 369.00 Total: 369.00 205529 11/21/2013 073772 DIRECT MATTERS 52873 SUPPLIES SUPPLIES 001.000.23.512.50.31.00 181.30 Total: 181.30 Page: 15 Packet Page 42 of 207 vchlist Voucher List Page: 16 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor 205530 11/21/2013 074644 DURNIN PLUMBLING INC Invoice BLD20131136 205531 11/21/2013 069912 EDMONDS PUBLIC FACILITIES DIST ESCC 205532 11/21/2013 008705 EDMONDS WATER DIVISION 2-29119 6-02735 6-02736 6-02737 6-02738 6-02825 6-02875 6-02925 6-04127 PO # Description/Account Amount Permit Void. Not in City Limits. Permit Void. Not in City Limits. 001.000.257.620 65.00 Total : 65.00 PFD OPERATIONS FOR SISTER C11 PFD OPERATIONS FOR SISTER C11 138.100.21.557.21.49.00 3,653.89 Total : 3,653.89 LIFT STATION #2 702 MELODY LN - LIFT STATION #2 702 MELODY LN - 423.000.75.535.80.47.10 15.91 PUBLIC SAFETY COMPLEX 250 5TF PUBLIC SAFETY COMPLEX 250 5TF 001.000.66.518.30.47.00 1,485.37 FIRE STATION #17 FIRE 275 6TH A\j FIRE STATION #17 FIRE 275 6TH A\j 001.000.66.518.30.47.00 14.65 FIRE STATION #17 275 6TH AVE N / FIRE STATION #17 275 6TH AVE N / 001.000.66.518.30.47.00 384.58 PUBLIC SAFETY COMPLEX IRRIGA PUBLIC SAFETY COMPLEX IRRIGA 001.000.66.518.30.47.00 324.41 SNO-ISLE LIBRARY 650 MAIN ST / � SNO-ISLE LIBRARY 650 MAIN ST / � 001.000.66.518.30.47.00 4,584.84 FRANCES ANDERSON CENTER FIF FRANCES ANDERSON CENTER FIF 001.000.66.518.30.47.00 25.63 FRANCES ANDERSON CENTER 70( FRANCES ANDERSON CENTER 70( 001.000.66.518.30.47.00 1,389.23 FIRE STATION #16 8429 196TH ST FIRE STATION #16 8429 196TH ST Page: 16 Packet Page 43 of 207 vchlist Voucher List Page: 17 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205532 11/21/2013 008705 EDMONDS WATER DIVISION (Continued) 001.000.66.518.30.47.00 760.30 6-04128 FIRE STATION #16 FIRE 8429 196TI• FIRE STATION #16 FIRE 8429 196TI• 001.000.66.518.30.47.00 14.65 6-05155 PUBLIC WORKS OMC 7110 210TH ; PUBLIC WORKS OMC 7110 210TH 001.000.65.519.91.47.00 129.06 PUBLIC WORKS OMC 7110 210TH 111.000.68.542.90.47.00 490.42 PUBLIC WORKS OMC 7110 210TH ; 421.000.74.534.80.47.00 490.42 PUBLIC WORKS OMC 7110 210TH 423.000.75.535.80.47.10 490.42 PUBLIC WORKS OMC 7110 210TH ; 511.000.77.548.68.47.00 490.42 PUBLIC WORKS OMC 7110 210TH ; 422.000.72.531.90.47.00 490.39 6-05156 PUBLIC WORKS OMC FIRE 7110 21 PUBLIC WORKS OMC FIRE 7110 21 001.000.65.519.91.47.00 1.83 PUBLIC WORKS OMC FIRE 7110 21 111.000.68.542.90.47.00 6.95 PUBLIC WORKS OMC FIRE 7110 21 422.000.72.531.90.47.00 6.95 PUBLIC WORKS OMC FIRE 7110 21 421.000.74.534.80.47.00 6.95 PUBLIC WORKS OMC FIRE 7110 21 423.000.75.535.80.47.10 6.95 PUBLIC WORKS OMC FIRE 7110 21 511.000.77.548.68.47.00 6.94 Total: 11,617.27 205533 11/21/2013 008705 EDMONDS WATER DIVISION 6-01127 WWTP WATER BILL 11.15.13 INV( Nov. invoice for service 9.15-11.14.1. 423.000.76.535.80.47.64 125.12 Page: 17 Packet Page 44 of 207 vchlist Voucher List Page: 18 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205533 11/21/2013 008705 EDMONDS WATER DIVISION (Continued) 6-01130 WATER BILL 9.15-11.14.13 WATER BILL 9.15-11.14.13 423.000.76.535.80.47.64 25.63 6-01140 WATER INVOICE water bill 9.15-11.14.13 423.000.76.535.80.47.64 1,169.89 Total: 1,320.64 205534 11/21/2013 008705 EDMONDS WATER DIVISION 6-00025 CITY MARINA BEACH PARK CITY MARINA BEACH PARK 001.000.64.576.80.47.00 228.87 6-00200 CITY FISHING DOCK & RESTROOM CITY FISHING DOCK & RESTROOM 001.000.64.576.80.47.00 426.40 6-00410 BRACKETT'S LANDING SOUTH BRACKETT'S LANDING SOUTH 001.000.64.576.80.47.00 335.25 6-00475 MINI PARK MINI PARK 001.000.64.576.80.47.00 748.60 6-01250 CITY PARK BALLFIELD CITY PARK BALLFIELD 001.000.64.576.80.47.00 518.26 6-01275 CITY PARK PARKING LOT CITY PARK PARKING LOT 001.000.64.576.80.47.00 1,044.87 6-02125 PINE STREET PLAYFIELD PINE STREET PLAYFIELD 001.000.64.576.80.47.00 384.78 6-02727 310 6TH AVE N 310 6TH AVE N 001.000.64.576.80.47.00 286.19 6-02730 CIVIC CENTER PLAYFIELD - SPRIN CIVIC CENTER PLAYFIELD - SPRIN 001.000.64.576.80.47.00 182.44 Page: 18 Packet Page 45 of 207 vchlist Voucher List Page: 19 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205534 11/21/2013 008705 EDMONDS WATER DIVISION (Continued) 6-02900 ANDERSON CULTURAL CENTER (S ANDERSON CULTURAL CENTER (S 001.000.64.576.80.47.00 785.79 6-03000 CIVIC CENTER PARKING LOT SPRI CIVIC CENTER PARKING LOT SPRI 001.000.64.576.80.47.00 348.41 6-03275 HUMMINGBIRD HILL PARK HUMMINGBIRD HILL PARK 001.000.64.576.80.47.00 119.66 6-03575 CITY MAPLEWOOD PARK CITY MAPLEWOOD PARK 001.000.64.576.80.47.00 217.95 6-04400 SEAVIEW PARK SPRINKLER SEAVIEW PARK SPRINKLER 001.000.64.576.80.47.00 949.60 6-04425 8100 185TH PLA SW 8100 185TH PLA SW 001.000.64.576.80.47.00 389.74 6-04450 SIERRA PARK SIERRA PARK 001.000.64.576.80.47.00 516.47 6-07775 BALLINGER PARK BALLINGER PARK 001.000.64.576.80.47.00 271.67 6-08500 YOST PARK SPRINKLER YOST PARK SPRINKLER 001.000.64.576.80.47.00 872.42 6-08525 YOST PARK POOL YOST PARK POOL 001.000.64.576.80.47.00 308.78 Total: 8,936.15 205535 11/21/2013 031060 ELECSYS INTERNATIONAL CORP 119069 RADIX MONTHLY MAINTAGREEME Radix Monthly Maint Agreement - 421.000.74.534.80.48.00 152.00 Page: 19 Packet Page 46 of 207 vchlist Voucher List Page: 20 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205535 11/21/2013 031060 031060 ELECSYS INTERNATIONAL CORP (Continued) Total: 152.00 205536 11/21/2013 008812 ELECTRONIC BUSINESS MACHINES 0934281 Additional images Council Office Additional images Council Office 001.000.11.511.60.45.00 12.30 Total: 12.30 205537 11/21/2013 008812 ELECTRONIC BUSINESS MACHINES 0932911 PARKS MAINT C1030 PARKS MAINT C1030 001.000.64.576.80.45.00 19.26 9.5% Sales Tax 001.000.64.576.80.45.00 1.83 Total: 21.09 205538 11/21/2013 065789 ESTES, KEN 105 LEOFF Reimbursement LEOFF Reimbursement 009.000.39.517.37.23.00 1,014.37 Total: 1,014.37 205539 11/21/2013 009350 EVERETT DAILY HERALD LG522793 E2AC.ADVERTISING FOR BIDS E2AC.Advertising for Bids 112.200.68.595.33.41.00 216.72 Total: 216.72 205540 11/21/2013 009350 EVERETT DAILY HERALD LG523662 PLN20130048/Meadowview Estates I PLN20130048/Meadowview Estates 1 001.000.62.558.60.44.00 55.04 LG524037 AMD20130010/Allowed Use Iegals AMD20130010/Allowed Use Iegals 001.000.62.558.60.44.00 29.24 Total: 84.28 205541 11/21/2013 009815 FERGUSON ENTERPRISES INC 0400771 Meter Inventory - #2025— Meter Inventory - #2025- 421.000.74.534.80.34.30 1,618.80 9.5% Sales Tax 421.000.74.534.80.34.30 153.79 Page: 20 Packet Page 47 of 207 vchlist Voucher List Page: 21 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205541 11/21/2013 009815 FERGUSON ENTERPRISES INC (Continued) 0400773 Meter Inventory - #2034— Meter Inventory - #2034- 421.000.74.534.80.34.30 2,563.48 #2027 M-Meter-02.010 421.000.74.534.80.34.30 2,957.86 9.5% Sales Tax 421.000.74.534.80.34.30 524.53 Total: 7,818.46 205542 11/21/2013 074646 FIVE STAR COMFORT LLC BLD20131256 Online permit, outside City limits. Online permit, outside City limits. 001.000.257.620 75.00 Total: 75.00 205543 11/21/2013 011900 FRONTIER 206-188-0247 TELEMETRY MASTER SUMMARY TELEMETRY MASTER SUMMARY A, 421.000.74.534.80.42.00 246.33 TELEMETRY MASTER SUMMARY A, 423.000.75.535.80.42.00 246.33 253-011-1177 PUBLIC WORKS OMC RADIO LINE PUBLIC WORKS OMC RADIO LINE' 001.000.65.519.91.42.00 5.48 PUBLIC WORKS OMC RADIO LINE' 111.000.68.542.90.42.00 20.81 PUBLIC WORKS OMC RADIO LINE' 421.000.74.534.80.42.00 20.81 PUBLIC WORKS OMC RADIO LINE' 423.000.75.535.80.42.00 20.81 PUBLIC WORKS OMC RADIO LINE' 511.000.77.548.68.42.00 20.81 PUBLIC WORKS OMC RADIO LINE' 422.000.72.531.90.42.00 20.78 425-712-0417 TELEMETRY CIRCUIT LINE TELEMETRY CIRCUIT LINE 421.000.74.534.80.42.00 28.64 Page: 21 Packet Page 48 of 207 vchlist Voucher List Page: 22 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205543 11/21/2013 011900 FRONTIER (Continued) TELEMETRY CIRCUIT LINE 423.000.75.535.80.42.00 28.64 425-712-8251 PUBLIC WORKS OMC ALARM, FAX, PUBLIC WORKS OMC FIRE AND IN' 001.000.65.519.91.42.00 15.09 PUBLIC WORKS OMC FIRE AND IN' 111.000.68.542.90.42.00 75.47 PUBLIC WORKS OMC FIRE AND IN' 421.000.74.534.80.42.00 63.39 PUBLIC WORKS OMC FIRE AND IN' 423.000.75.535.80.42.00 63.39 PUBLIC WORKS OMC FIRE AND IN' 511.000.77.548.68.42.00 84.52 425-745-4313 CLUBHOUSE ALARM LINES 6801 M CLUBHOUSE FIRE AND INTRUSIOI` 001.000.66.518.30.42.00 117.38 425-774-1031 LIFT STATION #8 VG SPECIAL ACCI LIFT STATION #8 TWO VOICE GRAI 423.000.75.535.80.42.00 46.84 425-775-2455 CIVIC CENTER ALARM LINES 250 5 CIVIC CENTER FIRE AND INTRUSIC 001.000.66.518.30.42.00 53.52 425-775-7865 UTILITY BILLING RADIO LINE UTILITY BILLING RADIO LINE TO FI' 421.000.74.534.80.42.00 57.13 425-776-1281 SNO-ISLE LIBRARY ELEVATOR PH( SNO-ISLE LIBRARY ELEVATOR PH( 001.000.66.518.30.42.00 45.07 425-776-2742 LIFT STATION #7 VG SPECIAL ACCI LIFT STATION #7 V/G SPECIAL ACC 423.000.75.535.80.42.00 26.02 Total: 1,307.26 205544 11/21/2013 011900 FRONTIER 425-712-0423-080202 FRONTIER PHONE BILL phone bill though 11.7 Page: 22 Packet Page 49 of 207 vchlist Voucher List Page: 23 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205544 11/21/2013 011900 FRONTIER (Continued) 423.000.76.535.80.42.00 62.25 Total: 62.25 205545 11/21/2013 074660 GILLTRADING.COM 33055 WEIR WASHER SYSTEM Freight 423.100.76.594.39.65.10 3,000.00 9.5% Sales Tax 423.100.76.594.39.65.10 4,892.50 weir washer system for 2 clarifiers 423.100.76.594.39.65.10 48,500.00 Total: 56,392.50 205546 11/21/2013 063137 GOODYEAR AUTO SERVICE CENTER 114057 Tire Inventory Tire Inventory 511.000.77.548.68.34.30 2,267.79 State Tire Fee 511.000.77.548.68.34.30 21.00 9.5% Sales Tax 511.000.77.548.68.34.30 215.44 114113 Tire Inventory Tire Inventory 511.000.77.548.68.34.30 431.96 State Tire Fee 511.000.77.548.68.34.30 4.00 9.5% Sales Tax 511.000.77.548.68.34.30 41.04 Total: 2,981.23 205547 11/21/2013 012190 GORSUCH, BRUCE GORSUCH 17739 I'M RELATED TO WHOM? I'M RELATED TO WHOM? 001.000.64.571.22.41.00 72.00 Total: 72.00 205548 11/21/2013 012199 GRAINGER 837944131 ASH THICKNER PARTS vibrator for the ash thickener Page: 23 Packet Page 50 of 207 vchlist Voucher List Page: 24 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205548 11/21/2013 012199 GRAINGER (Continued) 423.000.76.535.80.48.00 698.50 9.5% Sales Tax 423.000.76.535.80.48.00 66.36 Total: 764.86 205549 11/21/2013 012199 GRAINGER 9283907278 Shop Supplies - Cloth Bags Shop Supplies - Cloth Bags 511.000.77.548.68.31.20 27.27 9.5% Sales Tax 511.000.77.548.68.31.20 2.59 9284004059 Fleet Supplies - Cloth Bags Fleet Supplies - Cloth Bags 511.000.77.548.68.31.20 35.60 9.5% Sales Tax 511.000.77.548.68.31.20 3.38 Total: 68.84 205550 11/21/2013 073960 GUTTER KING INC 1310010 City Park Bldg - Gutters City Park Bldg - Gutters 001.000.66.518.30.31.00 241.19 9.5% Sales Tax 001.000.66.518.30.31.00 22.92 Total: 264.11 205551 11/21/2013 012900 HARRIS FORD INC 139720 Uint 681 - Hose Assembly Uint 681 - Hose Assembly 511.000.77.548.68.31.10 114.66 9.5% Sales Tax 511.000.77.548.68.31.10 10.89 139738 Unit 537 - Alarm Kit Unit 537 - Alarm Kit 511.000.77.548.68.31.10 222.35 9.5% Sales Tax 511.000.77.548.68.31.10 21.12 139956 Unit 24 - Wheel Assembly Page: 24 Packet Page 51 of 207 vchlist Voucher List Page: 25 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205551 11/21/2013 012900 HARRIS FORD INC (Continued) Unit 24 - Wheel Assembly 511.000.77.548.68.31.10 184.78 9.5% Sales Tax 511.000.77.548.68.31.10 17.55 140416 Unit 776 - Shaft Assembly Unit 776 - Shaft Assembly 511.000.77.548.68.31.10 267.54 9.5% Sales Tax 511.000.77.548.68.31.10 25.42 Total: 864.31 205552 11/21/2013 072981 HOLLYWOOD LIGHTS INC 49194.1.1 HOLIDAY LIGHTS FOR PLAZA TREE HOLIDAY LIGHTS FOR PLAZA TREE 125.000.64.576.80.31.00 2,172.00 9.5% Sales Tax 125.000.64.576.80.31.00 206.34 Total: 2,378.34 205554 11/21/2013 067862 HOME DEPOT CREDIT SERVICES 1040903 FAC - Day Care - Kitchen Faucet and FAC - Day Care - Kitchen Faucet and 001.000.66.518.30.31.00 85.29 9.5% Sales Tax 001.000.66.518.30.31.00 8.10 1040939 Fac Maint - 10' Step Ladder Fac Maint - 10' Step Ladder 001.000.66.518.30.35.00 198.00 9.5% Sales Tax 001.000.66.518.30.35.00 18.81 1040955 FAC - Kit Faucet FAC - Kit Faucet 001.000.66.518.30.31.00 99.00 9.5% Sales Tax 001.000.66.518.30.31.00 9.41 1040988 Fac Maint - Unit 26 - Supplies Fac Maint - Unit 26 - Supplies Page: 25 Packet Page 52 of 207 vchlist Voucher List Page: 26 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205554 11/21/2013 067862 HOME DEPOT CREDIT SERVICES (Continued) 001.000.66.518.30.31.00 33.29 9.5% Sales Tax 001.000.66.518.30.31.00 3.16 1045043 Library - Gutter Supplies Library - Gutter Supplies 001.000.66.518.30.31.00 102.93 9.5% Sales Tax 001.000.66.518.30.31.00 9.78 1045055 FAC - Boiler Rm - Sealant and Suppli FAC - Boiler Rm - Sealant and Suppli 001.000.66.518.30.31.00 80.44 9.5% Sales Tax 001.000.66.518.30.31.00 7.64 1070411 Sewer - Truck Supplies Sewer - Truck Supplies 423.000.75.535.80.31.00 17.84 9.5% Sales Tax 423.000.75.535.80.31.00 1.69 1075935 Sewer - Supplies 9.5% Sales Tax 423.000.75.535.80.31.00 0.42 Sewer - Supplies 423.000.75.535.80.31.00 4.47 1080694 City Hall - Clamps City Hall - Clamps 001.000.66.518.30.31.00 1.28 9.5% Sales Tax 001.000.66.518.30.31.00 0.12 1084807 Water - Supplies Water - Supplies 421.000.74.534.80.31.00 76.56 9.5% Sales Tax 421.000.74.534.80.31.00 7.27 1252943 FAC - Returned Kit Faucet Page: 26 Packet Page 53 of 207 vchlist Voucher List Page: 27 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205554 11/21/2013 067862 HOME DEPOT CREDIT SERVICES (Continued) FAC - Returned Kit Faucet 001.000.66.518.30.31.00 -79.00 9.5% Sales Tax 001.000.66.518.30.31.00 -7.50 2040565 FAC - Fence Repair Supplies FAC - Fence Repair Supplies 001.000.66.518.30.31.00 46.33 9.5% Sales Tax 001.000.66.518.30.31.00 4.40 2040624 Parks - Supplies Parks - Supplies 001.000.64.576.80.31.00 39.62 9.5% Sales Tax 001.000.64.576.80.31.00 3.76 2584046 Traffic Control - Bucket and Lid for Traffic Control - Bucket and Lid for 111.000.68.542.64.31.00 4.06 9.5% Sales Tax 111.000.68.542.64.31.00 0.39 3042841 City Hall - Water Heater, Supplies City Hall - Water Heater, Supplies 001.000.66.518.30.31.00 519.06 9.5% Sales Tax 001.000.66.518.30.31.00 49.31 3042863 Fac Maint - Shop Supplies Fac Maint - Shop Supplies 001.000.66.518.30.31.00 29.75 9.5% Sales Tax 001.000.66.518.30.31.00 2.83 3042953 City Hall - Water Heater City Hall - Water Heater 001.000.66.518.30.31.00 339.00 9.5% Sales Tax 001.000.66.518.30.31.00 32.21 Page: 27 Packet Page 54 of 207 vchlist Voucher List Page: 28 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205554 11/21/2013 067862 HOME DEPOT CREDIT SERVICES (Continued) 3042979 Fac Maint - Unit 5 - Supplies Fac Maint - Unit 5 - Supplies 001.000.66.518.30.31.00 113.04 9.5% Sales Tax 001.000.66.518.30.31.00 10.74 31023 Fac Maint - Shop Supplies Fac Maint - Shop Supplies 001.000.66.518.30.31.00 87.97 9.5% Sales Tax 001.000.66.518.30.31.00 8.36 3253621 City Hall - Returned Hot Water Tank City Hall - Returned Hot Water Tank 001.000.66.518.30.31.00 -388.00 9.5% Sales Tax 001.000.66.518.30.31.00 -36.86 3592428 Traffic Control - Signal Cabinets Traffic Control - Signal Cabinets 111.000.68.542.64.31.00 78.89 9.5% Sales Tax 111.000.68.542.64.31.00 7.49 4084115 City Hall - Supply Line Supplies City Hall - Supply Line Supplies 001.000.66.518.30.31.00 111.16 9.5% Sales Tax 001.000.66.518.30.31.00 10.56 41174 PS - Carpet Adhesive PS - Carpet Adhesive 001.000.66.518.30.31.00 12.78 9.5% Sales Tax 001.000.66.518.30.31.00 1.21 43609 City Hall - Supplies 9.5% Sales Tax 001.000.66.518.30.31.00 8.23 City Hall - Supplies Page: 28 Packet Page 55 of 207 vchlist Voucher List Page: 29 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205554 11/21/2013 067862 HOME DEPOT CREDIT SERVICES (Continued) 001.000.66.518.30.31.00 86.60 43633 Fac Maint - Torch Kit Fac Maint - Torch Kit 001.000.66.518.30.31.00 68.67 9.5% Sales Tax 001.000.66.518.30.31.00 6.52 43779 Sr Center - Floor Repair Supplies - Sr Center - Floor Repair Supplies - 001.000.66.518.30.31.00 63.63 9.5% Sales Tax 001.000.66.518.30.31.00 6.04 45329 FAC - Supplies FAC - Supplies 001.000.66.518.30.31.00 31.26 9.5% Sales Tax 001.000.66.518.30.31.00 2.97 45370 Parks - Green House Supplies Parks - Green House Supplies 001.000.64.576.80.31.00 25.56 9.5% Sales Tax 001.000.64.576.80.31.00 2.43 6042063 PW - Paint PW - Paint 001.000.66.518.30.31.00 7.74 9.5% Sales Tax 001.000.66.518.30.31.00 0.74 6044733 MCH - Door Repair Supplies MCH - Door Repair Supplies 001.000.66.518.30.31.00 25.25 9.5% Sales Tax 001.000.66.518.30.31.00 2.40 6074128 FAC - Supplies FAC - Supplies 001.000.66.518.30.31.00 52.46 Page: 29 Packet Page 56 of 207 vchlist Voucher List Page: 30 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205554 11/21/2013 067862 HOME DEPOT CREDIT SERVICES (Continued) 9.5% Sales Tax 001.000.66.518.30.31.00 4.98 6261214 PS - Boiler Supplies PS - Boiler Supplies 001.000.66.518.30.31.00 6.49 9.5% Sales Tax 001.000.66.518.30.31.00 0.62 65505 City Hall - Water Heater Earthquake City Hall - Water Heater Earthquake 001.000.66.518.30.31.00 15.97 9.5% Sales Tax 001.000.66.518.30.31.00 1.52 70656 Fac Maint Unit 95 - Bucket Supplies Fac Maint Unit 95 - Bucket Supplies 001.000.66.518.30.31.00 11.22 9.5% Sales Tax 001.000.66.518.30.31.00 1.07 7091888 Sewer - Locate Paint Sewer - Locate Paint 423.000.75.535.80.31.00 26.35 9.5% Sales Tax 423.000.75.535.80.31.00 2.50 8033495 Fac Maint - Unit 5 - Wood Finish Fac Maint - Unit 5 - Wood Finish 001.000.66.518.30.31.00 11.96 9.5% Sales Tax 001.000.66.518.30.31.00 1.14 8044363 City Hall - Water Pipe Insulation and City Hall - Water Pipe Insulation and 001.000.66.518.30.31.00 11.06 9.5% Sales Tax 001.000.66.518.30.31.00 1.05 8073708 Sewer - Supplies Sewer - Supplies Page: 30 Packet Page 57 of 207 vchlist Voucher List Page: 31 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205554 11/21/2013 067862 HOME DEPOT CREDIT SERVICES (Continued) 423.000.75.535.80.31.00 59.51 9.5% Sales Tax 423.000.75.535.80.31.00 5.65 8282534 Fac Maint - Unit 5 - Shop Supplies Fac Maint - Unit 5 - Shop Supplies 001.000.66.518.30.31.00 37.97 9.5% Sales Tax 001.000.66.518.30.31.00 3.61 9043987 Traffic Control - Shut Offs Traffic Control - Shut Offs 111.000.68.542.64.31.00 29.85 9.5% Sales Tax 111.000.68.542.64.31.00 2.84 9045608 FAC - Gym - Repair Supplies FAC - Gym - Repair Supplies 001.000.66.518.30.31.00 111.93 9.5% Sales Tax 001.000.66.518.30.31.00 10.63 9097427 Water - Supplies Water - Supplies 421.000.74.534.80.31.00 26.81 9.5% Sales Tax 421.000.74.534.80.31.00 2.55 9563568 Water - Blue Locate Paint Water - Blue Locate Paint 421.000.74.534.80.31.00 21.08 9.5% Sales Tax 421.000.74.534.80.31.00 2.00 9582028 City Hall - Reducer City Hall - Reducer 001.000.66.518.30.31.00 11.98 9.5% Sales Tax 001.000.66.518.30.31.00 1.14 9582444 Sr Center - Carbon Minoxide Alarm Page: 31 Packet Page 58 of 207 vchlist Voucher List Page: 32 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205554 11/21/2013 067862 HOME DEPOT CREDIT SERVICES (Continued) 9.5% Sales Tax 001.000.66.518.30.31.00 1.90 Sr Center - Carbon Minoxide Alarm 001.000.66.518.30.31.00 19.97 Total: 2,602.91 205555 11/21/2013 074150 IKEDA, RITA BAILEY 4199-1 PRODUCTS FOR SISTER CITY DINE PRODUCTS FOR SISTER CITY DINE 138.200.21.557.21.49.00 10.00 9.5% Sales Tax 138.200.21.557.21.49.00 0.95 4199-2 DECORATIVE PHOTO STAND FOR ; DECORATIVE PHOTO STAND FOR ; 138.200.21.557.21.49.00 9.00 9.5% Sales Tax 138.200.21.557.21.49.00 0.86 4199-3 FLATWARE FOR SISTER CITY 11/3/ FLATWARE FOR SISTER CITY 11/3/ 138.200.21.557.21.49.00 4.50 9.5% Sales Tax 138.200.21.557.21.49.00 0.43 4199-4 WATER FOR SISTER CITY DELEGA WATER FOR SISTER CITY DELEGA 138.200.21.557.21.49.00 14.00 Total: 39.74 205556 11/21/2013 073548 INDOFF INCORPORATED 2366064 BINDERS binders 423.000.76.535.80.31.41 5.65 9.5% Sales Tax 423.000.76.535.80.31.41 0.54 Total: 6.19 205557 11/21/2013 073548 INDOFF INCORPORATED 2362950 Misc. office supplies including copy Misc. office supplies including copy Page: 32 Packet Page 59 of 207 vchlist Voucher List Page: 33 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205557 11/21/2013 073548 INDOFF INCORPORATED (Continued) 001.000.62.524.10.31.00 198.49 9.5% Sales Tax 001.000.62.524.10.31.00 18.86 2363084 Misc. office supplies including green Misc. office supplies including green 001.000.62.524.10.31.00 158.08 9.5% Sales Tax 001.000.62.524.10.31.00 15.02 2364793 Erasable yearly wall planner 32x48. Erasable yearly wall planner 32x48. 001.000.62.524.10.31.00 -27.46 9.5% Sales Tax 001.000.62.524.10.31.00 -2.61 Total: 360.38 205558 11/21/2013 073548 INDOFF INCORPORATED 2365334 Calendars for Council Office Calendars for Council Office 001.000.11.511.60.31.00 157.44 Total: 157.44 205559 11/21/2013 073548 INDOFF INCORPORATED 2368287 Office Supplies Office Supplies 001.000.22.518.10.31.00 72.30 9.5% Sales Tax 001.000.22.518.10.31.00 6.87 Total: 79.17 205560 11/21/2013 071634 INTEGRATELECOM 11463384 C/A768328 PR1-1 & 2 City Phone Service 001.000.31.518.88.42.00 1,990.79 Tourism Toll free lines 877.775.6929; 001.000.61.558.70.42.00 6.63 Econ Devlpmnt Toll free lines 001.000.61.558.70.42.00 13.03 Page: 33 Packet Page 60 of 207 vchlist Voucher List Page: 34 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205560 11/21/2013 071634 071634 INTEGRATELECOM (Continued) Total: 2,010.45 205561 11/21/2013 069040 INTERSTATE AUTO PARTS 000018941 Fleet Shop Supplies - Filter Wrench Fleet Shop Supplies - Filter Wrench 511.000.77.548.68.31.20 8.25 9.5% Sales Tax 511.000.77.548.68.31.20 0.78 000019275 Fleet Shop Inventory - Police Rotors Fleet Shop Inventory - Police Rotors 511.000.77.548.68.34.40 376.40 9.5% Sales Tax 511.000.77.548.68.34.40 35.76 000019418 Fleet Shop Inventory - Wave Rotors Fleet Shop Inventory - Wave Rotors 511.000.77.548.68.34.40 346.04 9.5% Sales Tax 511.000.77.548.68.34.40 32.87 Total: 800.10 205562 11/21/2013 014940 INTERSTATE BATTERY SYSTEMS 731271 PARKS SUPPLIES PARKS SUPPLIES 001.000.64.576.80.31.00 130.15 9.5% Sales Tax 001.000.64.576.80.31.00 12.36 731576 TAPE AND TIES TAPE AND TIES 001.000.64.576.80.31.00 34.70 9.5% Sales Tax 001.000.64.576.80.31.00 3.30 Total: 180.51 205563 11/21/2013 074656 JAMES & KATHIE JO GRAVES 4-36175 #4221-1793258 UTILITY REFUND #4221-1793258 Utility Refund due to 411.000.233.000 117.52 Total: 117.52 Page: 34 Packet Page 61 of 207 vchlist Voucher List Page: 35 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205564 11/21/2013 074652 JAMIE KIM 3Z0151720 PUBLIC DEFENDER PUBLIC DEFENDER 001.000.39.512.52.41.00 200.00 Total: 200.00 205565 11/21/2013 074135 LAFAVE, CAROLYN 15059 BEVERAGE FOR ESCC FRIENDSHI BEVERAGE FOR ESCC FRIENDSHI 138.200.21.557.21.49.00 249.08 9.5% Sales Tax 138.200.21.557.21.49.00 23.66 5016 CRUSHED ICE FOR ESCC FRIEND: CRUSHED ICE FOR ESCC FRIEND, 138.200.21.557.21.49.00 13.52 ESCCPARK ESCC TRANSPORTATION DOWNTC ESCC TRANSPORTATION DOWNTC 138.200.21.557.21.49.00 38.00 Total : 324.26 205566 11/21/2013 017135 LANDAU ASSOCIATES INC 32218 CITY PARK WETLAND DELINEATIOI CITY PARK WETLAND DELINEATIOI 132.000.64.594.76.41.00 1,312.75 32219 SPRAYAND PLAY REVITALIZATION SPRAYAND PLAY REVITALIZATION 132.000.64.594.76.41.00 2,410.00 Total : 3,722.75 205567 11/21/2013 074417 LAW OFFICE OF CHRISTIAN SMITH 3Z0194816 PUBLIC DEFENDER PUBLIC DEFENDER 001.000.39.512.52.41.00 200.00 CR32927 PUBLIC DEFENDER PUBLIC DEFENDER 001.000.39.512.52.41.00 200.00 Total : 400.00 205568 11/21/2013 074014 LEIDOS ENGINEERING LLC 51465 E1 FM.SERVICES THRU 11/01/13 El FM.Services thru 11/01/13 Page: 35 Packet Page 62 of 207 vchlist Voucher List Page: 36 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205568 11/21/2013 074014 LEIDOS ENGINEERING LLC (Continued) 422.000.72.594.31.41.20 168.81 Total: 168.81 205569 11/21/2013 067631 LODESTAR COMPANY INC 136616 HVAC SUPPORT service for 100 building 423.000.76.535.80.41.00 422.00 9.5% Sales Tax 423.000.76.535.80.41.00 40.09 Total: 462.09 205570 11/21/2013 018950 LYNNWOOD AUTO PARTS INC 689987 Unit 18 - Filter Unit 18 - Filter 511.000.77.548.68.31.10 3.91 Shop - PTEX Thread Seal 511.000.77.548.68.31.20 7.69 9.5% Sales Tax 511.000.77.548.68.31.10 0.37 9.5% Sales Tax 511.000.77.548.68.31.20 0.73 690371 Unit 66 - Fuel Filter Unit 66 - Fuel Filter 511.000.77.548.68.31.10 15.87 9.5% Sales Tax 511.000.77.548.68.31.10 1.51 690644 Unit 126 - Reflector Unit 126 - Reflector 511.000.77.548.68.31.10 3.99 9.5% Sales Tax 511.000.77.548.68.31.10 0.38 690847 Unit 183 - Wiper Blades 9.5% Sales Tax 511.000.77.548.68.31.10 0.79 Unit 183 - Wiper Blades 511.000.77.548.68.31.10 8.30 690850 Unit 114 - Oil Page: 36 Packet Page 63 of 207 vchlist Voucher List Page: 37 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205570 11/21/2013 018950 LYNNWOOD AUTO PARTS INC (Continued) Unit 114 - Oil 511.000.77.548.68.31.10 41.88 9.5% Sales Tax 511.000.77.548.68.31.10 3.98 690870 Unit 23 - Air Filter Unit 23 - Air Filter 511.000.77.548.68.31.10 9.52 9.5% Sales Tax 511.000.77.548.68.31.10 0.90 690900 Unit 183 & 27 - Oil Filters Unit 183 & 27 - Oil Filters 511.000.77.548.68.31.10 8.28 9.5% Sales Tax 511.000.77.548.68.31.10 0.79 691487 Shop Part- Switches Shop Part- Switches 511.000.77.548.68.31.20 20.52 9.5% Sales Tax 511.000.77.548.68.31.20 1.95 691761 Unit 82 - Supplies Unit 82 - Supplies 511.000.77.548.68.31.10 13.58 9.5% Sales Tax 511.000.77.548.68.31.10 1.29 Total: 146.23 205571 11/21/2013 018980 LYNNWOOD HONDA 847672 Unit 62 - Filters Unit 62 - Filters 511.000.77.548.68.31.10 31.50 9.5% Sales Tax 511.000.77.548.68.31.10 2.99 Tota I : 34.49 205572 11/21/2013 066191 MACLEOD RECKORD 6764 CITY PARK PLAY AND SPRAY REVI" CITY PARK PLAY AND SPRAY REVI- Page: 37 Packet Page 64 of 207 vchlist Voucher List Page: 38 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205572 11/21/2013 066191 MACLEOD RECKORD (Continued) 132.000.64.594.76.41.00 30,549.71 Total: 30,549.71 205573 11/21/2013 069362 MARSHALL, CITA 916 INTERPRETER FEE INTERPRETER FEE 001.000.23.523.30.41.01 88.32 Total: 88.32 205574 11/21/2013 074658 MAYER, VALERIE MAYER 11122013 UNUSED MONITOR FEES UNUSED MONITOR FEES 001.000.239.200 22.50 REFUND DAMAGE DEPOSIT 001.000.239.200 500.00 Total: 522.50 205575 11/21/2013 019920 MCCANN, MARIAN 106 LEOFF Reimbursement LEOFF Reimbursement 009.000.39.517.37.29.00 8,069.00 Total: 8,069.00 205576 11/21/2013 020039 MCMASTER-CARR SUPPLY CO 64976274 PARTS parts - grease gun 423.000.76.535.80.31.21 321.02 Freight 423.000.76.535.80.31.21 31.28 65376081 PARTS FOR INCINERATOR REPAIR parts for incinerator repair 423.000.76.535.80.48.00 30.55 Freight 423.000.76.535.80.48.00 5.93 65376475 PARTS FOR INCINERATOR REPAIR parts for incinerator repair 423.000.76.535.80.48.00 225.08 Freight 423.000.76.535.80.48.00 22.56 Page: 38 Packet Page 65 of 207 vchlist Voucher List Page: 39 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205576 11/21/2013 020039 020039 MCMASTER-CARR SUPPLY CO (Continued) Total: 636.42 205577 11/21/2013 074620 MEIERS, ANNE & MICHAEL E3FF.Meiers Pmt 3 E3FF.MEIERS PMT 3 (ADDITIONAL' E3FF.Meiers Pmt 3 (Additional Tax) 422.000.72.594.31.41.20 49.69 Total: 49.69 205578 11/21/2013 074643 METROPOLITAN PAINTING & SVCS BLD20131198 Application void. Not in City limits. Application void. Not in City limits. 001.000.257.620 80.00 Total: 80.00 205579 11/21/2013 020900 MILLERS EQUIP & RENTALL INC 178416 RENTAL CANOPY ETC FOR SISTEF RENTAL CANOPY ETC FOR SISTEF 138.200.21.557.21.49.00 853.00 9.5% Sales Tax 138.200.21.557.21.49.00 81.03 Total: 934.03 205580 11/21/2013 064570 NATIONAL SAFETY INC 0360466-IN Sewer - Sensor Repair Sewer - Sensor Repair 423.000.75.535.80.48.00 250.00 9.5% Sales Tax 423.000.75.535.80.48.00 23.75 0361027-IN Water - Supplies Water - Supplies 421.000.74.534.80.31.00 136.00 9.5% Sales Tax 421.000.74.534.80.31.00 12.92 Total: 422.67 205581 11/21/2013 024302 NELSON PETROLEUM 0508014-IN Unit 98 - Meropa Unit 98 - Meropa 511.000.77.548.68.31.10 92.65 9.5% Sales Tax 511.000.77.548.68.31.10 8.80 0508169-IN Fleet Filter Inventory Page: 39 Packet Page 66 of 207 vchlist Voucher List Page: 40 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205581 11/21/2013 024302 NELSON PETROLEUM (Continued) Fleet Filter Inventory 511.000.77.548.68.34.40 35.22 9.5% Sales Tax 511.000.77.548.68.34.40 3.35 0508439-IN Unit 91 - Filter Unit 91 - Filter 511.000.77.548.68.31.10 11.91 9.5% Sales Tax 511.000.77.548.68.31.10 1.13 Total: 153.06 205582 11/21/2013 068451 NORTHEND TRUCK EQUIPMENT INC 1028897 Unit eg91so - Heavy Duty 12' Dumpir Unit eg91 so - Heavy Duty 12' Dumpir 511.100.77.594.48.64.00 8,508.00 9.5% Sales Tax 511.100.77.594.48.64.00 808.26 1028901 EQ74PO - Heavy Duty 12' Dumping F EQ74PO - Heavy Duty 12' Dumping F 511.100.77.594.48.64.00 8,508.00 9.5% Sales Tax 511.100.77.594.48.64.00 808.26 Total: 18,632.52 205583 11/21/2013 066391 NORTHSTAR CHEMICAL INC 46760 SODIUM BISULFITE 440 gals sodiulm bisulfite at 4.42/g 423.000.76.535.80.31.54 1,944.80 9.5% Sales Tax 423.000.76.535.80.31.54 184.76 Total: 2,129.56 205584 11/21/2013 061013 NORTHWEST CASCADE INC 1-799484 SIERRA PARK SIERRA PARK 001.000.64.576.80.45.00 112.35 1-799485 EDMONDS ELEMENTARY RENTALS EDMONDS ELEMENTARY RENTALS Page: 40 Packet Page 67 of 207 vchlist Voucher List Page: 41 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205584 11/21/2013 061013 NORTHWEST CASCADE INC (Continued) 001.000.64.576.80.45.00 112.35 1-800170 RENTALS MARINA BEACH RENTALS MARINA BEACH 001.000.64.576.80.45.00 1,418.55 1-801358 PINE STREET RENTALS PINE STREET RENTALS 001.000.64.576.80.45.00 112.35 1-801628 WILLOW CREEK RENTALS WILLOW CREEK RENTALS 001.000.64.576.80.45.00 112.35 1-801629 MADRONA RENTALS MADRONA RENTALS 001.000.64.576.80.45.00 102.50 1-802540 CIVIC CENTER RENTALS CIVIC CENTER RENTALS 001.000.64.576.80.45.00 112.35 Total: 2,082.80 205585 11/21/2013 025690 NOYES, KARIN 000 00 426 ADB minutes on 11/6/13. ADB minutes on 11/6/13. 001.000.62.558.60.41.00 320.00 Total: 320.00 205586 11/21/2013 074659 OFFERMAN, CHRISTINA OFFERMAN 11142013 CLASS CANCELLED CLASS CANCELLED 001.000.239.200 16.00 Total: 16.00 205587 11/21/2013 063511 OFFICE MAX INC 214476 INV#214476 ACCT#520437 250POL 2014 DAY PLANNER (COMPAAN) 001.000.41.521.10.31.00 10.05 2014 DESK CALENDARS (EAGER, 001.000.41.521.10.31.00 19.70 2014 MO DESK CALENDAR (MARS[ 001.000.41.521.10.31.00 6.40 Page: 41 Packet Page 68 of 207 vchlist Voucher List Page: 42 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor 205587 11/21/2013 063511 OFFICE MAX INC Invoice PO # Description/Account Amount (Continued) 2014 MO DESK CALENDAR (PROP 001.000.41.521.80.31.00 2.76 2014 MO DESK PAD (PROP MGT) 001.000.41.521.80.31.00 11.65 2014 3 MO WALL CALENDAR (PRC 001.000.41.521.80.31.00 12.95 2014 YEARLY WALL CALENDAR (Cl 001.000.41.521.11.31.00 8.85 2014 DESK CALENDARS -PATROL R 001.000.41.521.22.31.00 22.08 2014 DESK CALENDAR (ROTH) 001.000.41.521.22.31.00 7.90 2014 DESK CALENDAR (MACK) 001.000.41.521.22.31.00 9.85 2014 DESK CALENDAR (DAWSON) 001.000.41.521.70.31.00 6.40 2014 DESK CALENDAR (SHOEMAK 001.000.41.521.70.31.00 9.85 2014 DESK CALENDAR (MCINTYRE 001.000.41.521.21.31.00 9.85 9.5% Sales Tax 001.000.41.521.10.31.00 3.44 9.5% Sales Tax 001.000.41.521.80.31.00 2.60 9.5% Sales Tax 001.000.41.521.11.31.00 0.84 9.5% Sales Tax 001.000.41.521.22.31.00 3.79 9.5% Sales Tax 001.000.41.521.70.31.00 1.54 9.5% Sales Tax 001.000.41.521.21.31.00 0.92 Total: 151.42 Page: 42 Packet Page 69 of 207 vchlist Voucher List Page: 43 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor 205588 11/21/2013 063511 OFFICE MAX INC 205589 11/21/2013 063511 OFFICE MAX INC 205590 11/21/2013 074545 OLDS-OLYMPIC INC Invoice 141699 .1119191 045641 000511-1330401 205591 11/21/2013 074648 PACIFIC NORTHWEST CATERING LLC 3375 205592 11/21/2013 060945 PACIFIC POWER BATTERIES 11295416 PO # Description/Account OFFICE SUPPLIES Office Supplies 001.000.25.514.30.31.00 9.5% Sales Tax 001.000.25.514.30.31.00 Total Water - Sissors Water - Sissors 421.000.74.534.80.31.00 9.5% Sales Tax 421.000.74.534.80.31.00 PW Admin Office Supplies PW Admin Office Supplies 001.000.65.519.91.31.00 9.5% Sales Tax 001.000.65.519.91.31.00 Total FS 17 - 95.98 Gal FS 17 - 95.98 Gal 511.000.77.548.68.34.10 Total CATERING FOR SISTER CITY FRIEI CATERING FOR SISTER CITY FRIEI 138.200.21.557.21.49.00 Total Water - Lithium Batteries Water - Lithium Batteries 421.000.74.534.80.31.00 9.2% Sales Tax 421.000.74.534.80.31.00 Total Amount 556.89 52.90 609.79 11.30 1.07 24.66 2.34 39.37 360.31 360.31 4,072.28 4,072.28 35.64 3.28 38.92 Page: 43 Packet Page 70 of 207 vchlist Voucher List Page: 44 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor 205593 11/21/2013 070962 PAULSONS TOWING INC 205594 11/21/2013 068411 PHILLIPS 66 - CONOCO 76 205595 11/21/2013 064552 PITNEY BOWES 205596 11/21/2013 029117 PORT OF EDMONDS 205597 11/21/2013 064088 PROTECTION ONE 205598 11/21/2013 068697 PUBLIC SAFETY TESTING INC Invoice 102663 [:1:191 9607730NV13 04371 31146525 2013-5293 205599 11/21/2013 030400 PUGET SOUND CLEAN AIR AGENCY 20140356 PO # Description/Account INV#102663 - EDMONDS PD TOW 2002 HONDA CIVIC #ANT2912 001.000.41.521.22.41.00 9.5% Sales Tax 001.000.41.521.22.41.00 Total EPD Gas and SVC Fees EPD Gas and SVC Fees 511.000.77.548.68.31.10 Total POSTAGE MACHINE LEASE Lease 10/30 to 11 /30 001.000.25.514.30.45.00 9.5% Sales Tax 001.000.25.514.30.45.00 Total UNIT F1 B1 FUEL Fire Boat - Fuel and fees 511.000.77.548.68.32.00 Total ALARM MONITORING CITY HALL ALARM MONITORING CITY HALL 12 001.000.66.518.30.42.00 Total Fees - Jul thru Sept 2013 Fees - Jul thru Sept 2013 001.000.22.521.10.41.00 Total PSCAA2014 REGISTRATION FEES 2014 Agency Registration Fees 423.000.76.535.80.51.00 Amount 158.00 15.01 173.01 407.06 407.06 718.60 68.26 786.86 282.03 282.03 43.82 43.82 700.00 700.00 7,450.00 Page: 44 Packet Page 71 of 207 vchlist Voucher List Page: 45 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205599 11/21/2013 030400 030400 PUGET SOUND CLEAN AIR AGENC) (Continued) Total: 7,450.00 205600 11/21/2013 030695 PUMPTECH INC 0074336-IN NORDEL CHECK BALLS check balls for pump 423.000.76.535.80.48.21 2,415.96 Freight 423.000.76.535.80.48.21 43.84 9.5% Sales Tax 423.000.76.535.80.48.21 233.68 Total : 2,693.48 205601 11/21/2013 070955 R&R STAR TOWING 84733 Unit 582 Motorcycle - Towing Unit 582 Motorcycle - Towing 511.000.77.548.68.48.00 158.00 9.5% Sales Tax 511.000.77.548.68.48.00 15.01 Total : 173.01 205602 11/21/2013 074156 RAZZ CONSTRUCTION INC E9GA.Pmt 11 E9GA.PMT 11 THRU 10/31/13 E9GA.Pmt 11 thru 10/31/13 423.000.75.594.35.65.30 241,600.07 Total : 241,600.07 205603 11/21/2013 061540 REPUBLIC SERVICES #197 3-0197-0800478 FIRE STATION #20 23009 88TH AVE FIRE STATION #20 23009 88TH AVE 001.000.66.518.30.47.00 140.83 3-0197-0800897 PUBLIC WORKS OMC 7110 210TH PUBLIC WORKS OMC 7110 210TH 001.000.65.519.91.47.00 27.90 PUBLIC WORKS OMC 7110 210TH 111.000.68.542.90.47.00 106.03 PUBLIC WORKS OMC 7110 210TH 421.000.74.534.80.47.00 106.03 PUBLIC WORKS OMC 7110 210TH 423.000.75.535.80.47.10 106.03 PUBLIC WORKS OMC 7110 210TH ; Page: 45 Packet Page 72 of 207 vchlist Voucher List Page: 46 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205603 11/21/2013 061540 REPUBLIC SERVICES #197 (Continued) 511.000.77.548.68.47.00 106.03 PUBLIC WORKS OMC 7110 210TH ; 422.000.72.531.90.47.00 106.05 3-0197-0801132 FIRE STATION #16 8429 196TH ST ; FIRE STATION #16 8429 196TH ST ; 001.000.66.518.30.47.00 149.37 3-0197-0829729 CLUBHOUSE 6801 N MEADOWDAL CLUBHOUSE 6801 N MEADOWDAL 001.000.66.518.30.47.00 64.98 Total: 913.25 205604 11/21/2013 006841 RICOH USA INC 5028191858 Meter charges for 907EX Large Copi( Meter charges for 907EX Large Copie 001.000.62.524.10.45.00 40.28 9.5% Sales Tax 001.000.62.524.10.45.00 3.83 5028191859 Meter charges for MPC6000/Eng. cols Meter charges for MPC6000/Eng. cols 001.000.62.524.10.45.00 227.97 9.5% Sales Tax 001.000.62.524.10.45.00 21.65 Total: 293.73 205605 11/21/2013 070042 RICOH USA INC 91113017 Rent on reception copier MP171SPF Rent on reception copier MP171 SPF 001.000.62.524.10.45.00 30.66 91152346 Rent on MPC6000/Eng. color copier f Rent on MPC6000/Eng. color copier f 001.000.62.524.10.45.00 443.48 91152351 Rent on large copier 907EX for billing Rent on large copier 907EX for billing 001.000.62.524.10.45.00 827.00 Total: 1,301.14 205606 11/21/2013 074657 ROBERT FRAKER& SELECT BUYS LLC 4-53100 #4245-21546555 UTILITY REFUND Page: 46 Packet Page 73 of 207 vchlist Voucher List Page: 47 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205606 11/21/2013 074657 ROBERT FRAKER& SELECT BUYS LLC (Continued) #4245-21546555 Utility Refund due t< 411.000.233.000 153.16 Total: 153.16 205607 11/21/2013 066964 SEATTLE AUTOMOTIVE DIST INC S3-103399 Unit 81 - Fan Belt Unit 81 - Fan Belt 511.000.77.548.68.31.10 18.96 9.5% Sales Tax 511.000.77.548.68.31.10 1.80 S3-104440 Fleet Inventory - Brake Shoes Fleet Inventory - Brake Shoes 511.000.77.548.68.34.40 115.54 9.5% Sales Tax 511.000.77.548.68.34.40 10.98 S3-110391 Unit 81 - Supplies Unit 81 - Supplies 511.000.77.548.68.31.10 98.54 9.5% Sales Tax 511.000.77.548.68.31.10 9.36 S3-115856 Unit 58 - Front Disc Pads Unit 58 - Front Disc Pads 511.000.77.548.68.31.10 48.46 9.5% Sales Tax 511.000.77.548.68.31.10 4.60 S3-115944 Unit 58 - Front Break Rotors Unit 58 - Front Break Rotors 511.000.77.548.68.31.10 127.60 9.5% Sales Tax 511.000.77.548.68.31.10 12.12 S3-116301 Unit 43 - Element Air Cleaner Unit 43 - Element Air Cleaner 511.000.77.548.68.31.10 32.14 9.5% Sales Tax 511.000.77.548.68.31.10 3.05 S3-118498 Unit 135 - Ignition Coil Page: 47 Packet Page 74 of 207 vchlist Voucher List Page: 48 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205607 11/21/2013 066964 SEATTLE AUTOMOTIVE DIST INC (Continued) Unit 135 - Ignition Coil 511.000.77.548.68.31.10 75.58 9.5% Sales Tax 511.000.77.548.68.31.10 7.18 S3-119915 Unit 86 - Prop Shf Joint Kits Unit 86 - Prop Shf Joint Kits 511.000.77.548.68.31.10 33.06 9.5% Sales Tax 511.000.77.548.68.31.10 3.14 S3-119975 Unit 651 - Trans Fluid Unit 651 - Trans Fluid 511.000.77.548.68.31.10 122.16 9.5% Sales Tax 511.000.77.548.68.31.10 11.60 S3-120175 Unit 135 - Oxygen Sensor Unit 135 - Oxygen Sensor 511.000.77.548.68.31.10 39.90 9.5% Sales Tax 511.000.77.548.68.31.10 3.79 S3-121970 Unit 776 - Oil Seal, Supplies Unit 776 - Oil Seal, Supplies 511.000.77.548.68.31.10 34.62 9.5% Sales Tax 511.000.77.548.68.31.10 3.29 S3-126782 Unit 338 - Water Pump Unit 338 - Water Pump 511.000.77.548.68.31.10 74.69 9.5% Sales Tax 511.000.77.548.68.31.10 7.09 S3-127063 Unit 26 - Battery Unit 26 - Battery 511.000.77.548.68.31.10 90.46 9.5% Sales Tax 511.000.77.548.68.31.10 8.59 Page: 48 Packet Page 75 of 207 vchlist Voucher List Page: 49 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205607 11/21/2013 066964 SEATTLE AUTOMOTIVE DIST INC (Continued) S3-129813 Unit 6 - Brake shoes, Rotors, Fuel Unit 6 - Brake shoes, Rotors, Fuel 511.000.77.548.68.31.10 317.57 9.5% Sales Tax 511.000.77.548.68.31.10 30.15 S3-130077 Unit 2008 F250 - Air cleaner Unit 2008 F250 - Air cleaner 511.000.77.548.68.31.10 12.72 9.5% Sales Tax 511.000.77.548.68.31.10 1.21 S3-130984 Unit 6 - Trans Fluid Kit Unit 6 - Trans Fluid Kit 511.000.77.548.68.31.10 37.28 9.5% Sales Tax 511.000.77.548.68.31.10 3.54 S5-115581 Unit 135 - Exhaust Gas Recirculator Unit 135 - Exhaust Gas Recirculator 511.000.77.548.68.31.10 98.37 9.5% Sales Tax 511.000.77.548.68.31.10 9.34 S5-122816 Fleet Returns - Wipers, Filter Fleet Returns - Wipers, Filter 511.000.77.548.68.31.10 -40.44 9.5% Sales Tax 511.000.77.548.68.31.10 -3.84 Total: 1,464.20 205608 11/21/2013 073993 SEATTLE PUBLIC UTILITIES 1-218359-279832 SEATTLE CITY LIGHT SEPT - NOV I SEATTLE CITY LIGHT SEPT - NOV 1 423.000.76.535.80.47.62 14.82 Total: 14.82 205609 11/21/2013 065194 SEWER EQUIPMENT CO OF AMERICA 0000128786 Unit 98 - Pendant Cable Assembly Unit 98 - Pendant Cable Assembly 511.000.77.548.68.31.10 399.05 Page: 49 Packet Page 76 of 207 vchlist Voucher List Page: 50 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205609 11/21/2013 065194 SEWER EQUIPMENT CO OF AMERICA (Continued) Freight 511.000.77.548.68.31.10 15.17 9.5% Sales Tax 511.000.77.548.68.31.10 39.36 CM-0063581 Unit 98 - Return Pendant Cable Assei Unit 98 - Return Pendant Cable Assei 511.000.77.548.68.31.10 -309.96 9.5% Sales Tax 511.000.77.548.68.31.10 -29.45 Total: 114.17 205610 11/21/2013 068489 SIRENNET.COM 0161448-IN Units EQ74PO & EQ91SO - Lights Units EQ74PO & EQ91 SO - Lights 511.000.77.594.48.64.00 875.96 Freight 511.000.77.594.48.64.00 10.68 Total: 886.64 205611 11/21/2013 067686 SITELINES PARK & PLAYGROUND PD 15139 CHAINS AND CLEVIS CHAINS AND CLEVIS 001.000.64.576.80.31.00 137.00 9.5% Sales Tax 001.000.64.576.80.31.00 13.02 Total: 150.02 205612 11/21/2013 037375 SNO CO PUD NO 1 2004-9683-4 LIFT STATION #10 17526 TALBOT R LIFT STATION #10 17526 TALBOT R 423.000.75.535.80.47.10 164.91 2007-3984-5 SEAVIEW RESERVOIR 18520 90TH SEAVIEW RESERVOIR 18520 90TH 421.000.74.534.80.47.00 30.74 2014-3123-6 PEDEST CAUTION LIGHT 9110 OLY PEDEST CAUTION LIGHT 9110 OLY 111.000.68.542.64.47.00 31.80 2015-5174-4 SNO-ISLE LIBRARY 650 MAIN ST / IN Page: 50 Packet Page 77 of 207 vchlist Voucher List Page: 51 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205612 11/21/2013 037375 SNO CO PUD NO 1 (Continued) SNO-ISLE LIBRARY 650 MAIN ST / 001.000.66.518.30.47.00 2,045.19 2019-4248-9 PUBLIC WORKS OMC 7110 210TH ; PUBLIC WORKS OMC 7110 210TH ; 001.000.65.519.91.47.00 83.66 PUBLIC WORKS OMC 7110 210TH 111.000.68.542.90.47.00 317.92 PUBLIC WORKS OMC 7110 210TH 421.000.74.534.80.47.00 317.92 PUBLIC WORKS OMC 7110 210TH ; 423.000.75.535.80.47.10 317.92 PUBLIC WORKS OMC 7110 210TH ; 511.000.77.548.68.47.00 317.92 PUBLIC WORKS OMC 7110 210TH 422.000.72.531.90.47.00 317.91 2022-9166-2 CIVIC CENTER & FIRE STATION #1 , CIVIC CENTER & FIRE STATION #1 , 001.000.66.518.30.47.00 4,776.15 2024-3924-6 CITY HALL 121 5TH AVE N / METER CITY HALL 121 5TH AVE N / METER 001.000.66.518.30.47.00 2,435.21 2044-2584-7 LIFT STATION #2 702 MELODY LN / LIFT STATION #2 702 MELODY LN / 423.000.75.535.80.47.10 140.02 2051-8438-5 LIFT STATION #5 432 3RD AVE S / fV LIFT STATION #5 432 3RD AVE S / IV 423.000.75.535.80.47.10 58.96 Total: 11,356.23 205613 11/21/2013 037375 SNO CO PUD NO 1 2030-9778-7 SNO PUD INVOICE OCT - NOV 13 SNO PUD Electric bill Oct - Nov 15 423.000.76.535.80.47.61 28,994.41 Total: 28,994.41 205614 11/21/2013 037375 SNO CO PUD NO 1 2007-1403-8 18500 82ND AVE W Page: 51 Packet Page 78 of 207 vchlist Voucher List Page: 52 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205614 11/21/2013 037375 SNO CO PUD NO 1 (Continued) 18500 82ND AVE W 001.000.64.576.80.47.00 96.34 2011-9708-4 8030 185TH ST SW 8030 185TH ST SW 001.000.64.576.80.47.00 159.36 2012-3682-5 100 DAYTON ST 100 DAYTON ST 001.000.64.576.80.47.00 378.05 2022-5062-7 IRRIGATION SYSTEM IRRIGATION SYSTEM 001.000.64.576.80.47.00 30.74 Total: 664.49 205615 11/21/2013 063941 SNO CO SHERIFFS OFFICE 2013-1813 INV#2013-1813 - EDMONDS PD 73.17 BOOKINGS @ $94.95 001.000.41.523.60.51.00 6,947.49 572.67 HOUSING DAYS @ $65.94 001.000.41.523.60.51.00 37,761.86 3 WORK RELEASE @ $44.31 001.000.41.523.60.51.00 132.93 2013-1813 CREDIT/ADJUST ON #2013-1813 - E CR 2 BOOKINGS FROM 9/13 STMT 001.000.41.523.60.51.00 -189.90 ADJUST HOUSING FROM 8/13 STM 001.000.41.523.60.51.00 -98.91 CR 2 HOUSING FROM 9/13 STMT 001.000.41.523.60.51.00 -131.88 Total: 44,421.59 205616 11/21/2013 063941 SNO CO SHERIFFS OFFICE OCT 2013 JAIL MEDIC OCT 2013 JAIL MEDICAL BILL EDM( INMATE MEDICATION OCT 2013 001.000.41.523.60.31.00 2.66 SEPT 2013 JAIL MEDIC SEPT 2013 JAIL MEDICAL EDMOND INMATE MEDICATION SEPT 2013 001.000.41.523.60.31.00 50.55 Page: 52 Packet Page 79 of 207 vchlist Voucher List Page: 53 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205616 11/21/2013 063941 063941 SNO CO SHERIFFS OFFICE (Continued) Total: 53.21 205617 11/21/2013 067609 SNOHOMISH COUNTY CITIES 11-15-13 SCC 10-17-13 SCC Dinner Mtg - Councilm 10-17-13 SCC Dinner Mtg - Councilm 001.000.11.511.60.43.00 35.00 Total: 35.00 205618 11/21/2013 038300 SOUND DISPOSAL CO 104757 OCT SERVICE Oct service for ash hauling 423.000.76.535.80.47.65 12,440.00 Total: 12,440.00 205619 11/21/2013 062280 SOUND SEAL & PACKING CO 18714 ASH PUMP PARTS pump seal for ash pump 423.000.76.535.80.48.21 974.88 Freight 423.000.76.535.80.48.21 24.50 9.5% Sales Tax 423.000.76.535.80.48.21 94.94 Total: 1,094.32 205620 11/21/2013 065984 SPRAY CENTER ELECTRONICS INC 223131 Unit 70 - Supplies Unit 70 - Supplies 511.000.77.548.68.31.10 538.92 Freight 511.000.77.548.68.31.10 9.70 9.5% Sales Tax 511.000.77.548.68.31.10 52.12 223195 Unit 70 - Manifold Unit 70 - Manifold 511.000.77.548.68.31.10 246.25 Freight 511.000.77.548.68.31.10 9.08 9.5% Sales Tax 511.000.77.548.68.31.10 24.26 223250 Unit 70 - Return Manifold Page: 53 Packet Page 80 of 207 vchlist Voucher List Page: 54 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205620 11/21/2013 065984 SPRAY CENTER ELECTRONICS INC (Continued) Unit 70 - Return Manifold 511.000.77.548.68.31.10 -360.97 9.5% Sales Tax 511.000.77.548.68.31.10 -34.30 Total: 485.06 205621 11/21/2013 039775 STATE AUDITOR'S OFFICE L100602 OCT-13 AUDIT FEES Oct-13 Audit Fees 001.000.39.519.90.51.00 10,003.96 Oct-13 Audit Fees 422.000.72.531.90.51.00 500.20 Oct-13 Audit Fees 421.000.74.534.80.51.00 1,667.33 Oct-13 Audit Fees 423.000.75.535.80.51.00 1,667.33 Oct-13 Audit Fees 423.000.76.535.80.51.00 1,667.33 Oct-13 Audit Fees 111.000.68.543.30.51.00 500.20 Oct-13 Audit Fees 511.000.77.548.68.51.00 666.92 Total: 16,673.27 205622 11/21/2013 074661 STATE OF ALASKA COURT SYSTEM 11-14-13 RECORDS REQUEST - EDMONDS F RECORDS REQUEST 001.000.41.521.11.41.00 15.00 Total: 15.00 205623 11/21/2013 009400 STELLAR INDUSTRIAL SUPPLY INC 3305645 Water / Sewer - Blue and Green Mark Water / Sewer - Blue and Green Mark 421.000.74.534.80.31.00 228.30 Water / Sewer - Blue and Green Mark 423.000.75.535.80.31.00 228.30 9.5% Sales Tax 421.000.74.534.80.31.00 21.69 Page: 54 Packet Page 81 of 207 vchlist Voucher List Page: 55 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205623 11/21/2013 009400 STELLAR INDUSTRIAL SUPPLY INC (Continued) 9.5% Sales Tax 423.000.75.535.80.31.00 21.69 Total: 499.98 205624 11/21/2013 040430 STONEWAY ELECTRIC SUPPLY S100690382.003 City Hall - Compact Fluorescent Laml City Hall - Compact Fluorescent Laml 001.000.66.518.30.31.00 160.66 Freight 001.000.66.518.30.31.00 11.84 9.5% Sales Tax 001.000.66.518.30.31.00 16.39 S100697436.001 FAC - LED Lamp FAC - LED Lamp 001.000.66.518.30.31.00 29.27 9.5% Sales Tax 001.000.66.518.30.31.00 2.78 Total: 220.94 205625 11/21/2013 072562 STUD1O3MUSIC LLC STUD1O3MUSIC 17780 FAIRY PARTY 17780 FAIRY PARTY 17780 001.000.64.571.22.41.00 110.00 Total: 110.00 205626 11/21/2013 038315 THYSSENKRUPP ELEVATOR 3000787132 ELEVATOR MAINTENANCE SENIOR ELEVATOR MAINTENANCE SENIOR 001.000.66.518.30.48.00 178.00 001.000.66.518.30.48.00 16.91 Total: 194.91 205627 11/21/2013 042800 TRI-CITIES SECURITY 20284 Unit 14 - Keys Unit 14 - Keys 511.000.77.548.68.31.10 7.00 9.5% Sales Tax 511.000.77.548.68.31.10 0.67 Page: 55 Packet Page 82 of 207 vchlist Voucher List Page: 56 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205627 11/21/2013 042800 TRI-CITIES SECURITY (Continued) 20307 Unit EQ78PO - Keys Unit EQ78PO - Keys 511.100.77.594.48.64.00 52.50 9.5% Sales Tax 511.100.77.594.48.64.00 4.99 Total: 65.16 205628 11/21/2013 073284 UNITED HEALTHCARE INSURANCE CO December 2013 UHC DECEMBER 2013 UHC PREMIUMS December 2013 UHC premiums 009.000.39.517.37.23.00 927.28 December 2013 UHC premiums 811.000.231.511 206,342.59 Total: 207,269.87 205629 11/21/2013 065010 UNIVERSAL ANALYZERS INC 165160 FILTERS FOR CEM MACHINE Ceramic filters for CEM machine 423.000.76.535.80.31.11 366.00 Freight 423.000.76.535.80.31.11 17.33 Total: 383.33 205630 11/21/2013 062693 US BANK 3249 PASSPORT MAILINGS PASSPORT MAILINGS 001.000.23.512.50.42.00 101.00 FERRY FEE FOR YOUTH COURT T 001.000.23.512.50.43.00 23.10 EXCEL TRAINING FOR RENEE 001.000.23.512.50.43.00 79.00 Total: 203.10 205631 11/21/2013 062693 US BANK 5179 HP COMPUTER, PRINTER, SWITCF Office Max - 16 Port Ethernet Switch 001.000.31.518.88.35.00 158.75 Newegg.com - HP LaserJet Enterpris 001.000.25.514.30.35.00 549.99 Page: 56 Packet Page 83 of 207 vchlist Voucher List Page: 57 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205631 11/21/2013 062693 US BANK (Continued) W RPA Software Symposium - Tukwilz 001.000.31.518.88.49.00 99.00 CDW Government - Netgear ProSafe 001.000.31.518.88.35.00 319.31 Shafcom - Plantronics CS50 Wireless 001.000.23.512.50.49.00 199.99 High -Tech Battery Solutions - APC RE 001.000.31.518.88.31.00 404.88 HP Direct - HP Compaq Elite 8300 UI 001.000.31.518.88.35.00 2,791.62 Experts Exchange LLC - IT Solutions 001.000.31.518.88.49.00 12.95 5179 SWITCH RETURNED OFFICE MAX Office Max - 16 Port Ethernet Switch 001.000.31.518.88.35.00 -158.75 Total: 4,377.74 205632 11/21/2013 062693 US BANK 8313 ENG CREDIT CARD.00TOBER 201: McConnell - Built Green Conference- 001.000.67.532.20.49.00 624.92 Replacement of Expired Hard Hats (1 001.000.67.532.20.35.00 236.39 E2CC.Neighborhood Notice (Click2M 112.200.68.595.33.41.00 216.85 Total: 1,078.16 205633 11/21/2013 062693 US BANK 2985 OCTOBER CHARGES faucet repair kit at home depot 423.000.76.535.80.48.21 12.76 gloves from unisafe 423.000.76.535.80.31.00 782.80 concrete puring equipment 423.100.76.594.39.65.10 160.00 I&I Variance request for switchgear 423.100.76.594.39.65.10 90.30 Page: 57 Packet Page 84 of 207 vchlist Voucher List Page: 58 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205633 11/21/2013 062693 US BANK (Continued) 9.5% Sales Tax 423.000.76.535.80.48.21 1.21 9.5% Sales Tax 423.100.76.594.39.65.10 15.20 2985 CREDIT FOR INTERSHIP POSTING Credit for internship posting 423.000.76.535.80.44.00 -20.00 Total: 1,042.27 205634 11/21/2013 062693 US BANK 2813 Radio Shack - Fleet - Cable Return Radio Shack - Fleet - Cable Return 511.000.77.548.68.31.10 -21.89 2813 OReilly - Unit 49 - Mini Bulbs OReilly - Unit 49 - Mini Bulbs 511.000.77.548.68.31.10 8.20 Wesco - Unit 138 - Mini Max Bumper 511.000.77.548.68.31.10 16.41 Co -Op Supply - EQ92PO - Large Mat 511.100.77.594.48.64.00 43.67 Radio Shack - Fleet - Cable 511.000.77.548.68.31.10 21.89 The Home Depot - EQ92PO - Hooks 511.100.77.594.48.64.00 9.53 Amazon - EQ74PO & EQ91 SO - Wes 511.100.77.594.48.64.00 74.56 Radio Shack - Unit 31 - Heavy Duty 511.000.77.548.68.31.10 4.37 Fisheries Supplies - M-16 - Pedestal 511.000.77.548.68.31.10 609.01 Cummins - Unit 66 - Repairs 511.000.77.548.68.48.00 129.21 Amazon - Unit 98 - Gear Treatment 511.000.77.548.68.31.10 29.77 Grainger - Unit 66 - Supplies Page: 58 Packet Page 85 of 207 vchlist Voucher List Page: 59 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor 205634 11/21/2013 062693 US BANK 205635 11/21/2013 062693 US BANK Invoice (Continued) 3405 3439 3546 11 /06/13 205636 11/21/2013 044960 UTILITIES UNDERGROUND LOC CTR 3100121 PO # Description/Account 511.000.77.548.68.31.10 C2G - Unit 582 - Modem 511.000.77.548.68.31.10 City of Edmonds - Permit Fees City of Edmonds - Permit Fees 001.000.66.518.30.49.00 Guardian Sec. - Monthly Fee 001.000.66.518.30.48.00 Maple Leaf Hdwr - Sewer - Screws Maple Leaf Hdwr - Sewer - Screws 421.000.74.534.80.31.00 Bothell Feed - PW Hay Supplies Bothell Feed - PW Hay Supplies 001.000.65.519.91.49.00 Radio Shack - Sewer - TV Truck Cabl 423.000.75.535.80.31.00 Office Max - Street/Storm - Chairs 111.000.68.542.90.31.00 Office Max - Street/Storm - Chairs 422.000.72.531.90.31.00 Office Max - Storm Tech - Chair 422.000.72.531.90.31.00 Total Built Green Conference for Jen Mach Built Green Conference for Jen Mach 001.000.62.558.60.49.00 Total UTILITIES UNDERGROUND LOCATI UTILITIES UNDERGROUND LOCATI 421.000.74.534.80.41.00 UTILITIES UNDERGROUND LOCATI 422.000.72.531.90.41.00 UTILITIES UNDERGROUND LOCATI Amount 29.83 35.84 65.00 55.00 65.66 12.03 11.49 218.99 218.99 218.99 1,856.55 119.47 119.47 Page: 59 Packet Page 86 of 207 vchlist Voucher List Page: 60 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205636 11/21/2013 044960 UTILITIES UNDERGROUND LOC CTR (Continued) 423.000.75.535.80.41.00 89.44 Total: 263.04 205637 11/21/2013 072118 VANDERVEEN FAMILY TRANSPORT 11.7.13 SLUDGE HAULING sludge hauling from lynnwood to COE 423.000.76.535.80.49.00 700.00 Total: 700.00 205638 11/21/2013 074653 VERIGA, KATRO & WAGGONER 3-31000 #4245-2136167 UTILITY REFUND #4245-2136167 Utility Refund due to 411.000.233.000 65.29 Total: 65.29 205639 11/21/2013 069836 VOLT SERVICE GROUP 30047492 OFFICE SUPPORT office support week ending 11.3.13 423.000.76.535.80.41.00 525.00 30083238 OFFICE SUPPORT volt services week of 11.10.13 423.000.76.535.80.41.00 525.00 Total: 1,050.00 205640 11/21/2013 045515 WABO 27461 Recruiting Ad - Permit Coord Recruiting Ad - Permit Coord 001.000.22.518.10.44.00 50.00 Total: 50.00 205641 11/21/2013 074258 WASHINGTON ENERGY SERVICES BLD20131139 Permit withdrawn. Customer cancelle Permit withdrawn. Customer cancelle 001.000.257.620 75.00 Total: 75.00 205642 11/21/2013 073758 WASHINGTON TRACTOR INC 324699 CEMETERY SEAR FOR GATOR CEMETERY SEAR FOR GATOR 130.000.64.536.50.31.00 357.79 9.5% Sales Tax 130.000.64.536.50.31.00 31.49 Page: 60 Packet Page 87 of 207 vchlist Voucher List Page: 61 11/21/2013 11:46:58AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amount 205642 11/21/2013 073758 073758 WASHINGTON TRACTOR INC (Continued) Total: 389.28 205643 11/21/2013 073552 WELCO SALES LLC 6088 SUPPLIES SUPPLIES 001.000.23.523.30.31.00 645.02 Total: 645.02 205644 11/21/2013 073552 WELCO SALES LLC 6096 #10 ENVELOPES #10 ENVELOPES 001.000.64.571.21.31.00 98.00 9.5% Sales Tax 001.000.64.571.21.31.00 9.31 Total: 107.31 205645 11/21/2013 049500 WEST PUBLISHING 828387219 MANUALS MANUALS 001.000.23.512.50.31.00 240.36 Total : 240.36 205646 11/21/2013 064008 WETLANDS & WOODLANDS 6498 MEMORIAL FIR TREES CELEBRATli MEMORIAL FIR TREES CELEBRATI, 127.000.64.575.50.31.00 266.00 9.5% Sales Tax 127.000.64.575.50.31.00 25.27 Total : 291.27 153 Vouchers for bank code : usbank Bank total : 1,030,376.55 153 Vouchers in this report Total vouchers : 1,030,376.55 Page: 61 Packet Page 88 of 207 PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Proiect Title Number Number STR 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade c329 EOAA STR 15th St. SW Walkway (Edmonds Way to 8th Ave) c424 E3DC STM 190th PI SW Wall Construction c428 E3FF STR 2009 Street Overlay Program c294 E9CA WTR 2010 Waterline Replacement Program c363 EOJA STR 2011 Residential Neighborhood Traffic Calming c343 E1AB WTR 2011 Waterline Replacement Program c333 E1JA STM 2012 Citywide Storm Drainage Improvements c382 E2FE SWR 2012 Sanitary Sewer Comp Plan Update c369 E2GA SWR 2012 Sewermain-Alder/Dellwood/Beach PI/224th St. Sewer Replacement c347 E1GA WTR 2012 Waterline Overlay Program c388 E2CA WTR 2012 Waterline Replacement Program c340 E1JE STM 2013 Citywide Drainage Replacement c406 E3FA STM 2013 Lake Ballinger Basin Study & Associated Projects c407 E3FB SWR 2013 Sewerline Replacement Project c398 E3GA WTR 2013 Waterline Replacement Program c397 E3JA WTR 2014 Waterline Replacement Program c422 E4JA STR 220 7th Ave N Sidewalk c421 E3DA WTR 224th Waterline Relocation (2013) c418 E3J13 STR 226th Street Walkway Project c312 E9DA STR 228th St. SW Corridor Improvements i005 E7AC STR 236th St. SW Walkway (Edmonds Way to Madrona School) c425 E3DD STR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB STR 5th Ave Overlay Project c399 E2CC STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA WTR 76th Ave W Waterline Extension with Lynnwood c344 E1JB STR 76th Avenue West/75th Place West Walkway Project c245 E6DA STR 9th Avenue Improvement Project c392 E2AB STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE SWR Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP) c390 E2GB WTR AWD Intertie and Reservoir Improvements c324 EOIA STR Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project c256 E6DB STR Citywide Safety Improvements c404 E2AC SWR City -Wide Sewer Improvements c301 EBGD Revised 11/21/2013 Packet Page 89 of 207 PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Proiect Title Number Number STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1 FM PM Dayton Street Plaza c276 E7MA STM Dayton Street Storm Improvements (6th Ave - 8th Ave) c409 E3FD WTR Edmonds General Facilities Charge Study c345 E1JC STM Edmonds Marsh Feasibility Study c380 E2FC FAC Edmonds Museum Exterior Repairs Project c327 EOLA STR Five Corners Roundabout (212th Street SW @ 84th Avenue W) c342 E1AA PM Fourth Avenue Cultural Corridor c282 EBMA FAC Frances Anderson Center Accesibilty Upgrades c393 EKA STR Hwy 99 Enhancements (Phase III) c405 E2AD PM Interurban Trail c146 E2DB STM Lake Ballinger Associated Projects 2012 c381 E2FD SWR Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08) c298 EBGA STR Main Street Lighting and Sidewalk Enhancements c265 E7AA WTR Main Street Watermain c375 E1JK PM Marina Beach Additional Parking c290 EBMB STM North Talbot Road Drainage Improvements c378 E2FA STM Northstream Pipe Abandonement on Puget Drive c410 EYE STM NPDES m013 E7FG SWR OVD Sewer Lateral Improvements c142 E3GB WTR OVD Watermain Improvements (2003) c141 E3JB STM Perrinville Creek Culvert Replacement c376 E1 FN STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC WTR Pioneer Way Road Repair c389 E2CB WTR PRV Station 11 and 12 Abandonment c346 E1JD STM Public Facilities Water Quality Upgrades c339 E1 FD STR School Zone Flashing Beacon/Lighting Grant c420 E3AA PM Senior Center Parking Lot & Landscaping Improvements c321 E9MA FAC Senior Center Roof Repairs c332 EOLB SWR Sewer Lift Station Rehabilitation Design c304 E9GA WTR Sewer, Water, Stormwater Revenue Requirements Update c370 E1GB STR Shell Valley Emergency Access Road c268 E7CB STR SR104 Corridor Transoportation Study c427 E3AB General SR104 Telecommunications Conduit Crossing c372 ElEA Revised 11/21/2013 Packet Page 90 of 207 PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Proiect Title Number Number General SR99 Enhancement Program c238 E6MA STM Storm Contribution to Transportation Projects c341 E1 FF STM Stormwater Development Review Support (NPDES Capacity) c349 E1 FH STM Stormwater GIS Support c326 EOFC STR Sunset Walkway Improvements c354 E1 DA STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/106th Ave W Storm Improvements c336 E1 FA STM Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation c307 E9FB STR Transportation Plan Update c391 E2AA Revised 11/21/2013 Packet Page 91 of 207 PROJECT NUMBERS (By New Project Accounting Number) Proiect Engineering Accounting Proiect Funding Number Number Proiect Title WTR c141 E3JB OVD Watermain Improvements (2003) SWR c142 E3GB OVD Sewer Lateral Improvements PM c146 E2DB Interurban Trail General c238 E6MA SR99 Enhancement Program STR c245 E6DA 76th Avenue West/75th Place West Walkway Project STR c256 E6DB Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project STR c265 E7AA Main Street Lighting and Sidewalk Enhancements STR c268 E7CB Shell Valley Emergency Access Road PM c276 E7MA Dayton Street Plaza PM c282 EBMA Fourth Avenue Cultural Corridor PM c290 EBMB Marina Beach Additional Parking STR c294 E9CA 2009 Street Overlay Program SWR c298 EBGA Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08) SWR c301 EBGD City -Wide Sewer Improvements SWR c304 E9GA Sewer Lift Station Rehabilitation Design STM c307 E9FB Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation STR c312 E9DA 226th Street Walkway Project PM c321 E9MA Senior Center Parking Lot & Landscaping Improvements WTR c324 EOIA AWD Intertie and Reservoir Improvements STM c326 EOFC Stormwater GIS Support FAC c327 EOLA Edmonds Museum Exterior Repairs Project STR c329 EOAA 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade FAC c332 EOLB Senior Center Roof Repairs WTR c333 E1JA 2011 Waterline Replacement Program STM c336 E1 FA SW Edmonds-105th/106th Ave W Storm Improvements STM c339 E1 FD Public Facilities Water Quality Upgrades WTR c340 E1JE 2012 Waterline Replacement Program STM c341 E1 FF Storm Contribution to Transportation Projects STR c342 E1AA Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR c343 E1AB 2011 Residential Neighborhood Traffic Calming WTR c344 E1JB 76th Ave W Waterline Extension with Lynnwood WTR c345 E1JC Edmonds General Facilities Charge Study WTR c346 E1JD PRV Station 11 and 12 Abandonment SWR c347 E1GA 2012 Sewermain-Alder/Dellwood/Beach PI/224th St. Sewer Replacement Revised 11/21/2013 Packet Page 92 of 207 PROJECT NUMBERS (By New Project Accounting Number) Proiect Engineering Accounting Proiect Funding Number Number Proiect Title STM c349 E1 FH Stormwater Development Review Support (NPDES Capacity) STR c354 E1DA Sunset Walkway Improvements WTR c363 EOJA 2010 Waterline Replacement Program STR c368 E1CA 76th Ave W at 212th St SW Intersection Improvements SWR c369 E2GA 2012 Sanitary Sewer Comp Plan Update WTR c370 E1 GB Sewer, Water, Stormwater Revenue Requirements Update General c372 E1EA SR104 Telecommunications Conduit Crossing STM c374 E1 FM Dayton Street & SR104 Storm Drainage Alternatives WTR c375 E1JK Main Street Watermain STM c376 E1 FN Perrinville Creek Culvert Replacement STM c378 E2FA North Talbot Road Drainage Improvements STM c379 E2FB SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM c380 E2FC Edmonds Marsh Feasibility Study STM c381 E2FD Lake Ballinger Associated Projects 2012 STM c382 E2FE 2012 Citywide Storm Drainage Improvements WTR c388 E2CA 2012 Waterline Overlay Program WTR c389 E2CB Pioneer Way Road Repair SWR c390 E2GB Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP) STR c391 E2AA Transportation Plan Update STR c392 E2AB 9th Avenue Improvement Project FAC c393 EKA Frances Anderson Center Accesibilty Upgrades WTR c397 E3JA 2013 Waterline Replacement Program SWR c398 E3GA 2013 Sewerline Replacement Project STR c399 E2CC 5th Ave Overlay Project STR c404 E2AC Citywide Safety Improvements STR c405 E2AD Hwy 99 Enhancements (Phase III) STM c406 E3FA 2013 Citywide Drainage Replacement STM c407 E3FB 2013 Lake Ballinger Basin Study & Associated Projects STM c408 E3FC Perrinville Creek Stormwater Flow Reduction Retrofit Study STM c409 E3FD Dayton Street Storm Improvements (6th Ave - 8th Ave) STM c410 E3FE Northstream Pipe Abandonement on Puget Drive WTR c418 E3JB 224th Waterline Relocation (2013) STR c420 E3AA School Zone Flashing Beacon/Lighting Grant STR c421 E3DA 220 7th Ave N Sidewalk Revised 11/21/2013 Packet Page 93 of 207 PROJECT NUMBERS (By New Project Accounting Number) Proiect Engineering Accounting Proiect Funding Number Number Proiect Title WTR c422 E4JA 2014 Waterline Replacement Program STR c423 E3DB 238th St. SW Walkway (100th Ave to 104th Ave) STR c424 E3DC 15th St. SW Walkway (Edmonds Way to 8th Ave) STR c425 E3DD 236th St. SW Walkway (Edmonds Way to Madrona School) STR c426 E3DE ADA Curb Ramp Upgrades along 3rd Ave S STR c427 E3AB SR104 Corridor Transoportation Study STM c428 E3FF 190th PI SW Wall Construction STR i005 E7AC 228th St. SW Corridor Improvements STM m013 E7FG NPDES Revised 11/21/2013 Packet Page 94 of 207 PROJECT NUMBERS (By Engineering Number) Engineering Project Funding Number STR EOAA Protect Accounting Number Project Title c329 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade STM EOFC c326 Stormwater GIS AWD Intertie and Reservoir Improvements WTR EOJA c363 2010 Waterline Replacement Program Edmonds Museum Exterior Repairs Project FAC EOLB c332 Senior Center Roof Repairs e Corners Roundabout (212th Street SW @ 84th Avenue W) STR E1AB c343 2011 Residential Neighborhood Traffic Calming c368 76th Ave W at 212th St SW Intersection Improvements STR E1DA c354 Sunset Walkway Improvements General EW"SR104 Telecommunications Condgg Crossinn STM E1 FA c336 SW Edmonds-105th/106th Ave W Storm Improvements STM Public ,ilities Water Quality Upgrades STM E1 FF c341 Storm Contribution to Transportation Projects STM E1 FH _JL c349 Stormwater Development Review Support (NPDES Capacity) STM E1 FM c374 Dayton Street & SR104 Storm Drainage Alternatives E001 OR Perrinville Creek Culvert Replaceme SWR E1GA c347 2012 Sewermain-Alder/Dellwood/Beach PI/224th St. Sewer Replacement ff—c370 WTR E1GB Sewer, Water, Stormwater Revenue Requirements Update WTR E1JA c333 2011 Waterline Replacement Program WTR -A L W Waterline Extension with Lvnnwood WTR E1JC c345 Edmonds General Facilities Charge Study c346 WTR E1JE c340 WTR c375 STR E2AA c391 PRV Station 11 and 12 Abandonment 2012 Waterline Replacement Program Main Street Watermain . Transportation Plan Uodate Hv�mprove� t STR E2AC c404 Citywide Safety Improvements Hwy 99 Enhancements (Phase III) WTR E2CA c388 2012 Waterline Overlav Proaram STR E2CC c399 PM STM E2FA c378 5th Ave Interurbari North Talbot Road Drainage Improvements b6- -d Revised 11/21/2013 Packet Page 95 of 207 PROJECT NUMBERS (By Engineering Number) Engineering Protect Protect Accounting Funding Number Number Protect Title STM Am c379 SW�s Basin #3-238th 4MW to Hickman Park Infiltration System STM E2FC c380 Edmonds Marsh Feasibility Study STM Wallingelffssociated Projects 2012 Ebb STM E2FE c382 2012 Citywide Storm Drainage Improvements SW R c369 2012 Sanitary Sewer Comp Plan Update SW R E2GB c390 Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP) S School Zone Flashing Beacon/Lighting Gra STR E3AB c427 SR104 Corridor Transoportation Study 220 7th Ave N Sidewalk STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) 15th St. SW Walkwa ve) STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) ADA Curb Ramp Upgrades along 3rd Ave S STM E3FA c406 2013 Citywide Drainage Replacement OF c407 2013 Lake Ballinger Basin Study & Associated Projec STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study 09 Dayton Street Storm Wprovements (6th Ave - 8th Ave STM E3FE c410 Northstream Pipe Abandonement on Puget Drive 190th PI SW Wall Construction SWR E3GA c398 2013 Sewerline Replacement Project OVD Sewer Late WTR E3JA c397 2013 Waterline Replacement Program 4th Waterline Relocation (2013) WTR E3JB c141 OVD Watermain Improvements (2003) FAC IFFIEffFrances Anderson Center Accesibilty Upgrades WTR E4JA c422 2014 Waterline Replacement Program STR E6DA 76th Avenue West/75th Place West Walkwa STR E6DB c256 Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project General E6MA SR99 Enhancement Program STR E7AA c265 Main Street Lighting and Sidewalk Enhancements STR St. SW Corridmrovements STR E7CB c268 Shell Valley Emergency Access Road STM m013 NPDES PM E7MA c276 Dayton Street Plaza Revised 11/21/2013 Packet Page 96 of 207 PROJECT NUMBERS (By Engineering Number) Engineering Protect Project Accounting Funding Number Number Protect Title SWR E8GA c298 _ Lift Station 2 Improvements (mated from Us 13 - 09101/08) SWR E8GD c301 City -Wide Sewer Improvements PM + E8MA Mr Fourth Avenue Cultural Corrid PM E8MB c290 Marina Beach Additional Parking E9CAJ1W c294 2009 Street Overlay Program STIR E91DA c312 226th Street Walkway Project Ibot Rd. Stqjffi,@jain Project/Perrinville Creek Mitigation SWR E9GA c304 Sewer Lift Station Rehabilitation Design c321 Senior Center Parking Lot & Landscaping Improvements Revised 11/21/2013 Packet Page 97 of 207 PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Fundinq Protect Title Number Number FAC Edmonds Museum Exterior Repairs Project c327 EOLA FAC Senior Center Roof Repairs c332 EOLB FAC Frances Anderson Center Accesibilty Upgrades c393 EKA General SR104 Telecommunications Conduit Crossing c372 E1EA General SR99 Enhancement Program c238 E6MA PM Interurban Trail c146 E2DB PM Dayton Street Plaza c276 E7MA PM Fourth Avenue Cultural Corridor c282 EBMA PM Marina Beach Additional Parking c290 EBMB PM Senior Center Parking Lot & Landscaping Improvements c321 E9MA STM Stormwater GIS Support c326 EOFC STM SW Edmonds-1 05th/1 06th Ave W Storm Improvements c336 E1FA STM Public Facilities Water Quality Upgrades c339 E1 FD STM Storm Contribution to Transportation Projects c341 E1FF STM Stormwater Development Review Support (NPDES Capacity) c349 E1 FH STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1 FM STM Perrinville Creek Culvert Replacement c376 E1 FIN STM Edmonds Marsh Feasibility Study c380 E2FC STM 2012 Citywide Storm Drainage Improvements c382 E21FE STM 2013 Citywide Drainage Replacement c406 E3FA STM 2013 Lake Ballinger Basin Study & Associated Projects c407 E3FB STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC STM Dayton Street Storm Improvements (6th Ave - 8th Ave) c409 E3FD STM Northstream Pipe Abandonement on Puget Drive c410 E3FE STM 190th PI SW Wall Construction c428 E3FF STM NPDES m013 E7FG STM Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation c307 E9FB STM North Talbot Road Drainage Improvements c378 E2FA STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM Lake Ballinger Associated Projects 2012 c381 E2FD STIR 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade c329 EOAA STIR Five Corners Roundabout (212th Street SW @ 84th Avenue W) c342 E1AA STIR 2011 Residential Neighborhood Traffic Calming c343 E1AB STIR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA Revised 11/21/2013 Packet Page 98 of 207 PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Fundinq Protect Title Number Number STR Sunset Walkway Improvements c354 E1 DA STR Transportation Plan Update c391 E2AA STR 9th Avenue Improvement Project c392 E2AB STR Citywide Safety Improvements c404 E2AC STR Hwy 99 Enhancements (Phase III) c405 E2AD STR 5th Ave Overlay Project c399 E2CC STR School Zone Flashing Beacon/Lighting Grant c420 E3AA STR SR104 Corridor Transoportation Study c427 E3AB STR 220 7th Ave N Sidewalk c421 E3DA STR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB STR 15th St. SW Walkway (Edmonds Way to 8th Ave) c424 E3DC STR 236th St. SW Walkway (Edmonds Way to Madrona School) c425 E3DD STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE STR 76th Avenue West/75th Place West Walkway Project c245 E6DA STR Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project c256 E6DB STR Main Street Lighting and Sidewalk Enhancements c265 E7AA STR 228th St. SW Corridor Improvements i005 E7AC STR Shell Valley Emergency Access Road c268 E7CB STR 2009 Street Overlay Program c294 E9CA STR 226th Street Walkway Project c312 E9DA SWR 2012 Sewermain-Alder/Dellwood/Beach PI/224th St. Sewer Replacement c347 E1GA SWR 2012 Sanitary Sewer Comp Plan Update c369 E2GA SWR Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP) c390 E2GB SWR 2013 Sewerline Replacement Project c398 E3GA SWR OVD Sewer Lateral Improvements c142 E3GB SWR Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08) c298 EBGA SWR City -Wide Sewer Improvements c301 EBGD SWR Sewer Lift Station Rehabilitation Design c304 E9GA WTR AWD Intertie and Reservoir Improvements c324 EOIA WTR 2010 Waterline Replacement Program c363 EOJA WTR Sewer, Water, Stormwater Revenue Requirements Update c370 E1GB WTR 2011 Waterline Replacement Program c333 E1JA WTR 76th Ave W Waterline Extension with Lynnwood c344 E1JB WTR Edmonds General Facilities Charge Study c345 E1JC Revised 11/21/2013 Packet Page 99 of 207 PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Fundinq Protect Title Number Number WTR PRV Station 11 and 12 Abandonment c346 E1JD WTR 2012 Waterline Replacement Program c340 E1JE WTR Main Street Watermain c375 E1JK WTR 2012 Waterline Overlay Program c388 E2CA WTR Pioneer Way Road Repair c389 E2CB WTR 2013 Waterline Replacement Program c397 E3JA WTR 224th Waterline Relocation (2013) c418 E3J13 WTR OVD Watermain Improvements (2003) c141 E3J13 WTR 2014 Waterline Replacement Program c422 E4JA Revised 11/21/2013 Packet Page 100 of 207 Payroll Earnings Summary Report City of Edmonds Pay Period: 626 (11/01/2013 to 11/15/2013) Hour Type Hour Class Description Hours Amount 111 ABSENT NO PAY LEAVE 3.19 0.00 121 SICK SICK LEAVE 485.75 15,604.64 122 VACATION VACATION 698.66 25,518.29 123 HOLIDAY HOLIDAY HOURS 115.00 4,019.81 124 HOLIDAY FLOATER HOLIDAY 12.00 369.96 125 COMP HOURS COMPENSATORY TIME 115.25 3,704.07 129 SICK Police Sick Leave L & 1 42.00 1,512.47 131 MILITARY MILITARY LEAVE 10.00 381.76 150 REGULAR HOURS Kelly Day Used 96.90 3,601.62 155 COMP HOURS COMPTIME AUTO PAY 97.63 4,318.67 160 VACATION MANAGEMENT LEAVE 16.00 1,006.31 190 REGULAR HOURS REGULAR HOURS 14,384.75 495,328.88 196 REGULAR HOURS LIGHT DUTY 103.00 4,214.62 210 OVERTIME HOURS OVERTIME -STRAIGHT 111.50 4,526.23 215 OVERTIME HOURS WATER WATCH STANDBY 48.00 2,255.05 216 MISCELLANEOUS STANDBY TREATMENT PLANT 15.00 1,320.02 220 OVERTIME HOURS OVERTIME 1.5 286.25 17,695.69 225 OVERTIME HOURS OVERTIME -DOUBLE 59.00 3,650.90 411 SHIFT DIFFERENTIAL SHIFT DIFFERENTIAL 0.00 811.88 600 RETROACTIVE PAY RETROACTIVE PAY 0.00 308.80 602 COMP HOURS ACCRUED COMP 45.75 0.00 603 COMP HOURS Holiday Comp 1.0 45.00 0.00 604 COMP HOURS ACCRUED COMP TIME 149.50 0.00 acc MISCELLANEOUS ACCREDITATION PAY 0.00 23.56 acs MISCELLANEOUS ACCRED/POLICE SUPPORT 0.00 161.90 boc MISCELLANEOUS BOC 11 Certification 0.00 80.05 cpl MISCELLANEOUS TRAINING CORPORAL 0.00 137.44 crt MISCELLANEOUS CERTIFICATION Ill PAY 0.00 589.30 det MISCELLANEOUS DETECTIVE PAY 0.00 95.89 det4 MISCELLANEOUS Detective 4% 0.00 923.69 ed1 EDUCATION PAY EDUCATION PAY 2% 0.00 736.66 ed2 EDUCATION PAY EDUCATION PAY 4% 0.00 834.14 ed3 EDUCATION PAY EDUCATION PAY 6% 0.00 4,836.73 fmla ABSENT FAMILY MEDICAL/NON PAID 16.00 0.00 11/21/2013 Page 1 of 2 Packet Page 101 of 207 Payroll Earnings Summary Report City of Edmonds Pay Period: 626 (11/01/2013 to 11/15/2013) Hour Type Hour Class Description Hours Amount fmis SICK FAMILY MEDICAL/SICK 79.00 2,605.10 fmly VACATION Family Medical Leave Vacation 8.00 175.02 hol HOLIDAY HOLIDAY 1,120.80 38,346.64 k9 MISCELLANEOUS K-9 PAY 0.00 190.11 Iq1 LONGEVITY PAY LONGEVITY PAY 2% 0.00 1,919.19 Iq2 LONGEVITY PAY LONGEVITY PAY 4% 0.00 1,265.29 Iq3 LONGEVITY PAY LONGEVITY 6% 0.00 4,861.08 Iq4 LONGEVITY Longevity 1 % 0.00 347.19 Iq5 LONGEVITY Longevity 3% 0.00 66.98 Iq6 LONGEVITY Longevity .5% 0.00 300.45 Iq7 LONGEVITY Longevity 1.5% 0.00 691.19 mtc MISCELLANEOUS MOTORCYCLE PAY 0.00 191.78 ooc MISCELLANEOUS 5% OUT OF CLASS 0.00 239.28 pola ABSENT Pregnancy Disabil/NON PAID 26.00 0.00 pols SICK Pregnancy Disablity Sick 3.00 110.42 pds MISCELLANEOUS Public Disclosure Specialist 0.00 44.66 phv MISCELLANEOUS PHYSICAL FITNESS PAY 0.00 1,655.00 prof MISCELLANEOUS PROFESSIONAL STANDARDS SER 0.00 147.00 sdp MISCELLANEOUS SPECIAL DUTY PAY 5% 0.00 290.85 sqt MISCELLANEOUS ADMINISTRATIVE SERGEANT 0.00 147.00 traf MISCELLANEOUS TRAFFIC 0.00 302.03 18,192.93 $652,465.29 Total Net Pay: $442,671.57 11/21/2013 Page 2 of 2 Packet Page 102 of 207 pyChkLst Payroll Final Check List Page: 1 11/20/2013 3:22PM City of Edmonds 11/20/2013 to 11/20/2013- Type S Cycle 24 Bank: usbank -US Bank Check # Date Employee # Name 60593 11/20/2013 2882 Next Step: Account Posting (AP) Pay Period is Open (Locked) GARRETTJONES,SHEREL Employee Check Totals Bank usbank Totals (1 Forms) Grand Total Totals Checks and Direct Deposit (1 Forms) Check Amt Direct Deposit 968.50 0.00 968.50 0.00 968.50 0.00 968.50 0.00 968.50 Page: 1 Packet Page 103 of 207 Benefit Checks Summary Report City of Edmonds Pay Period: 626 - 11/01/2013 to 11/15/2013 Bank: usbank - US Bank Check # Date Payee # Name Check Amt Direct Deposit 60584 11/20/2013 mebt AST TTEE 260.74 0.00 60585 11/20/2013 aac AUDIT & ADJUSTMENT CO INC 550.66 0.00 60586 11/20/2013 epoa2 EPOA-POLICE 2,808.00 0.00 60587 11/20/2013 epoa3 EPOA-POLICE SUPPORT 436.50 0.00 60588 11/20/2013 flex FLEX -PLAN SERVICES, INC 399.83 0.00 60589 11/20/2013 pb NATIONWIDE RETIREMENT SOLUTION 7,011.05 0.00 60590 11/20/2013 teams TEAMSTERS LOCAL 763 4,135.00 0.00 60591 11/20/2013 icma VANTAGE TRANSFER AGENTS 304884 2,015.57 0.00 60592 11/20/2013 wadc WASHINGTON STATE TREASURER 17,549.50 0.00 35,166.85 0.00 Bank: wire - US BANK Check # Date Payee # Name Check Amt Direct Deposit 2037 11/20/2013 front FRONTIER BANK 87,771.36 0.00 2038 11/20/2013 flex FLEX -PLAN SERVICES, INC 164.40 0.00 87,935.76 0.00 Grand Totals: 123,102.61 0.00 11 /21 /2013 Page 1 of 1 Packet Page 104 of 207 AM-6336 City Council Meeting Meeting Date: 11/26/2013 Time: Consent Submitted By: Linda Hynd Department: Review Committee: Type: City Clerk's Office Action Information Committee Action: 4. C. Subject Title Acknowledge receipt of Claims for Damages from Sandra K. Luce (amount undetermined) and Peggy Ross (amount undetermined). Recommendation Acknowledge receipt of the Claims for Damages by minute entry. Previous Council Action N/A Narrative Sandra K. Luce 934 Edmonds Street Edmonds, WA 98020 (Amount undetermined) Peggy Ross 1140 N. 192nd Shoreline, WA 98133 (Amount undetermined) Please contact the City Clerk's Office for further information. Luce Claim for Damages Ross Claim for Damages Attachments Form Review Inbox Reviewed By Date Mayor Dave Earling 11/22/2013 08:07 AM Finalize for Agenda Scott Passey 11/22/2013 08:20 AM Form Started By: Linda Hynd Started On: 11/18/2013 10:41 AM Final Approval Date: 11/22/2013 Packet Page 105 of 207 Packet Page 106 of 207 RECEIVED CITY OF EDMONDS CLAIM FOR DAMAGES FORM NOV 15 2013 DM I i �Q Received by City d`i►J' Please take note that JCILV -0t K L-6t. CC- , who currently resides at q �� Ed moods S-f re:r-4 F=Ol food s . C.tJ4 IQJ 2-0 , mailing address ScLim , home phone #,qdS-77'-1-(aao work phone # --- , and who resided at at the time of the occurrence and whose date of birth is �is claiming damages against O�-�4 CL ,CE144ovidS in the sum of $ ► arising out of the following circumstances listed below. DATE OF OCCURRENCE: NouelomGJp►. �� i "�' J �� I3TIME: AA LOCATION OF OCCURRENCE. - DESCRIPTION: Describe the conduct and circumstance that brought about the injury or damage. Also describe the injury orAanage- (attach an extra sheet for additional information, if needed) 2. Provide a list of witnesses, if applicable, to the occurrence including names, addresses, and phone numbers. ' - r s • �1 �p i v15WV"�i�'IC `� 3. Attach copies of all documentation relating to expenses, injuries, losses, and/o stlmates for re air. u SiPr 40 f I`vrsPe�T. 4. Have you submitted a claim for damages to your insurance comp ny? Yes No da0115 -e Tiro m s-f vve.e+ �o r If so, please provide the name of the insurance company: and the policy M * * ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY * * License Plate # Type Auto: ____ (year) (make) DRIVER: Address: Driver License # (model) -� _ OWNER: Address' � - Phone#: - _ Phone#: Passengers: Name: Name: Address: Address: Form Revised 07/16/09 Page 1 of 2 Packet Page 107 of 207 * * NOTE: THIS FORM MUST BE SIGNED AND NOTARIZED * * I, S a kid," i \ "K, e. being first duly sworn, depose and say that I am the claimant for the above described; that I have read the above claim, know the contents thereof and believe the same to be true. Signature of Claimant(s) State of Was ingt n _ County of certify that I know or have satisfactory evidence that Li P- is the person who appeared before me, and said person acknowledged that (he/she) signed this instrument and acknowledged it to be (his/her) free and voluntary act for the uses and purposes mentioned in the instrument. Dated: II S J Signature Title My appointment expires: JLd 1.3 Please present the completed claim form to: Natrlry public SWO of Washington AAANNOER SIMIN My A"ntment EX048 Jun 13, 2017 City Clerk's Office City of Edmonds 121 5th Avenue North Edmonds, WA, 98020 8:00 a.m. to 4:30 p.m. Form Revised 07/16/09 Page 2 of 2 Packet Page 108 of 207 RECEIVED NOV 2 0 2013 CITY OF EDMONDS CLAIM FOR DAMAGES FORM ERK Date Claim Form Received by City Please take note that — who currently resides at !/qc) .'t St 1 ' -6, mailing address "6 cam. it h& ' home phone # work phone #` _6"0Q-`4(I6 , and who resided at .) O'J'+nQ_ at the time of the occurrence and whose date of birth Is , is claiming damages against w � 1 a N �! in the sum of $ ; cn%omti arising out of the following circumstances listed below. DATE OF OCCURRENCE: 1?rr - �� TIME: 0 6P � r-- -- -_--- - LOCATION OF OCCURRENCE: +Yia"'l� �� C. am" �"'f >�0 r>� � r 1- Q S DESCRIPTION: 1—�- 1�r, ot,1 4-5 k S O ;1-d 1. Describe the conduct and circumstance that brought about the injury or damage. Also describe the injury or damage. (attach an extra sheet for additional information, if needed) 2. Provide a list of witnesses, if applicable, to the occurrence including names, addresses, and phone numbers. w- 3. Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair. 4, Have you submitted a claim for damages to your insurance company? If so, please provide the name of the insurance company: and the policy #: Yes No * * ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY * * License Plate # Type Auto: Driver License # (year) (make) (model) DRIVER: OWNER Address: Address: Phone#: Phone#: Passengers: Name: Name: Address: Address Form Rcviscd 07/16/09 Page 1 of 2 Packet Page 109 of 207 " * NOTE: THIS FORM MUST BE SIGNED AND NOTARIZED * ' - being first duly sworn, depose and say that I am the claimant for the above described; that I have read the above claim, know the contents thereof and believe the same tobetrue. x S 't- rd p.S -State of Washington County of'`j'r✓b Signature of Claimant(s) I certify that I know or have satisfactory evidence that/- �r �D�S is the person who appeared before me, and said person acknowledged that (he/she) signed this Instrument and acknowledged it to be (his/her) free and voluntary act for the uses and purposes mentioned in the instrument. Dated:�/ii� is t Signa re Title My appointment expires: / Please present the completed claim form to Form Revised 07/16/09 City Clerk's Office City of Edmonds 121 5ch Avenue North Edmonds, WA, 98020 8.00 a.m. to 4:30 p.m. ��►�r+t ►1' 1J. n r r r rr►Ar�r� f�� i °r G9S101y.,�Q ri rr JULY sir 12 2014 �U rrr ��'*, ' � � CO.. � � '1►14111111111►�� Page 2 of 2 Packet Page 110 of 207 AM-6338 City Council Meeting Meeting Date: 11/26/2013 Time: Consent Submitted By: Carrie Hite Department: Parks and Recreation Review Committee: Public Safety/Personnel Parks/Planning/Public Works Type: Action "information 4. D. Committee Action: Approve for Consent Agenda Subject Title Authorize Mayor to sign contract to award bid for City Park Play Equipment Recommendation Authorize Mayor to sign contract for City Park Play Equipment Previous Council Action Council authorized expenditures and recieved grants for City Park Spray and Play revitalization. Council authorized a Professional Services Agreement with MacLeod Reckord for Architectural and Engineering services for the City Park revitalization project. Council Parks Committee reviewed this and is forwarding this to Council on consent. The Council parks committee requested a narrative summary of the City Parks project with budget information and decision points to be made by Council. Narrative The City Park Revitalization project has been underway since January 2013. The project has several moving parts of which I will attempt to describe in this narrative. After a formal bidding process, MacLeod Reckord was awarded the A/E bid from Council in March 2013. Staff have been working with MacLeod Reckord to complete 90% design and bid documents for the construction of City Park Play and Spray revitalization. There are several components of this project that staff have either completed or will bid separately from the A/E contract in order to avoid the markup costs and save money. To date, the City staff have facilitated the completion of the survey and wetland delineation for this project. In addition, staff have published formal bid processes for both the Play equipment and Spray equipment. The award of bid that is at Council with this agenda request is for the play equipment for City Park. Again, we opted to bid out separately for the Play equipment, Spray equipment, and construction, in order to limit the mark up costs from a contractor. Packet Page 111 of 207 The Play equipment was published for competitive bid on October 8, 2013 with bids due on October 28th. The evaluation included scoring against the criteria listed in the RFP. After this process the short list was then posted at the Frances Anderson Center and on the internet to solicit community input on the most favorable play equipment. The community overwhelmingly selected Buell Recreation Option 1 for this project. The next decision point for Council will be for an award of bid for the Spray Equipment. In February/March staff will bring to Council an award of bid for the construction component of the project. After these three awards of bid ( Play equipment, Spray equipment, and Construction), we will be underway for the completion of the project. Following is a brief budget recap for the project: Revenues for the project currently total 1,350,000. This includes $500,000 from the Parks CIP, $500,000 from the State Recreation and Conservation Office, $270,000 from Hazel Miller Foundation, and $80,000 from Snohomish County. The current expenditure budget at 60% design is 1,300,000. Although we have a surplus built into the budget ( $50,000 ), preliminary budgets nearing the 90% design may reflect some increased expenditures for utilities and the undercarriage of the spray area. As Council may recall we are designing a water reuse system that will provide water for all the irrigation zones in City Park, flushing toilets in the restroom, and providing a fill station for the flower program. We do not have final budgets for these yet but will keep Council informed as we progress. Operationally, the Play and Spray park will be maintained by the current Parks crew. The additional operating expense we expect to realize will be in water usage for the spray park. The water routing into the spray park will be new, but on the back end use ( irrigation, toilets, flower program) we will be saving utility costs. We have estimated approximately $25,000 in new utility costs for the operation of the spray component of the park. RFP Play Equipment Play area contract City Park Play Area Bid City Park Proiect Schedule Inbox City Clerk Mayor Finalize for Agenda Form Started By: Carrie Hite Final Approval Date: 11/22/2013 Attachments Form Review Reviewed By Date Scott Passey 11/21/2013 11:49 AM Dave Earling 11/22/2013 08:10 AM Scott Passey 11/22/2013 08:20 AM Started On: 11/19/2013 10:59 AM Packet Page 112 of 207 CITY OF EDMONDS 700 Main Street Edmonds, WA 98020 Request for Bid Proposals City Park Play Area Renovation The City of Edmonds is requesting bid proposals for the design and supply of play equipment for the Play Area Renovation at City Park, Edmonds, Washington 98020. INSTRUCTIONS & GUIDELINES Bid proposals will be received for the design and supply of equipment for the City Park Play Area Renovation for the City of Edmonds Parks, Recreation, and Cultural Services Department: All bid proposals are based on the specifications included in this packet. 1. City of Edmonds will award the selection based on the guidelines below. 2. Bid proposals should be mailed or hand delivered to: City of Edmonds Carrie Hite 700 Main Street Edmonds, WA 98020 carrie.hite@edmondswa.gov 3. Bid proposals must be received by 10:00 a.m. on October 28th, 2013, in order to be considered. 4. The play equipment for the park play area renovation must match the Instructions and Guidelines in this bid. 5. Questions concerning the specifications should be directed in writing to Carrie Hite at carrie.hite@edmondswa.gov. 6. Area of Work City Park 600 3rd Avenue South Edmonds, WA Packet Page 113 of 207 Play Area Renovation Plan The City will purchase all play equipment needed for the park's renovated play area from the winner of this bid. The design will be a collaborative effort with the play equipment company, our landscape architect, and City staff. The construction documents are expected to be competed and ready for bid by the end of 2013. We plan to bid the construction of the play equipment with the overall park play area renovation project. The City will coordinate the delivery and the installation of the equipment with the park general contractor. Basic Design Guidelines Design and layout play equipment within spaces provided (per attached plan) for 2-5 years and 5-12 years age groups including all fall zones. The City is interested in interactive, kinetic, inclusive and ADA play options. Provide the following at a minimum for area indicated: Area 1A and B (2 to 5 years): • Climbing structure with slide • (2) Spring toys • (1) Spinning toy Area 2 (2 -5 years swings): • Provide (6) bucket swings total including 1-2 Zero-G ADA swings. Area 3 (5-12 years): • Provide (1) Net type climbing structure • Provide (2) Spinning type toys • Include at least one Slide • Provide (6) Swings total including 1-2 Zero-G ADA swings. All play equipment needs to be ADA accessible and IPEMA certified What to submit with this Bid • Color presentation boards (24" x 36" max) should include but not be limited to: o Attachment A: Complete manufacturer's specifications and footing design; o Attachment B: Layout drawing to scale of the proposed play equipment and features (including fall zones). o Identify any equipment or select elements of equipment installation suitable for community build project with city staff. o Color presentation board ( 24" x 36" max) and computer jpg format that should include visual layout of playground, components, without company name, which will be used for display to solicit community input. Cost broken down in categories by but must not exceed $166,000 excluding tax • Play equipment and features (does not include installation costs) • Community build coordination and support for installation of select equipment and items with city staff. • Installation costs of other items not suitable for community build. Packet Page 114 of 207 • Shipping costs and delivery schedule from time of order placement. • List of references in Washington State • Warranties and guarantees for equipment The Bidder on this Proposal in NOT Responsible for the Following • Design or engineering of play area surfacing, ramps, under drainage, adjacent walls, columns or stairs. Play Equipment Bids Maximum expenditure for all cost related to this proposal (equipment, installation, and associated design and documentation support) is $166,000 excluding tax. We have attached a play area layout from our Landscape Architect.. Accessible engineered wood fiber type surfacing with under drainage (designed by others) will be utilized at all play areas. We will interview and select the preferred company by November 20, 2013. Features and equipment will be purchased directly by the City of Edmonds by early to mid -January of 2014. The play equipment design and construction documents work will be started and coordinated with the Landscape Architect after this selection process and completed by the end of 2013 ready for the construction bid. Additional Comments Items quoted shall be F.O.B. Edmonds, Washington 98020. City of Edmonds reserves the right to make any minor deviations which could be considered beneficial to the City. Equipment Selection City of Edmonds will award the contract /purchase to the best proposal according to their best judgment. We would like to get the most equipment and play value with the best design for the money available meeting the requirements outlined in the RFP. The review panel will be looking at the number of play opportunities, uniqueness and overall quality of equipment. The City reserves the right to reject any or all quotes for cause and to waive any formalities. The evaluation matrix is as follows: • Best value for cost • Creative design • Play value • Quality of equipment • References Planned Schedule RFP advertised Proposals due Selection of top three or four companies Community input for top companies Interviews with top two or three companies 30 points 20 points 20 points 20 points 10 points October 8, 2013 October 28th, 2013 October 29t", 2013 October 29 — November 8, 2013 Week of November 11, 2013 Packet Page 115 of 207 Award/ Proposal selection City Council award of bid Complete contract Completed design/ coordination with Permitting review Bid construction project Completed construction November 20, 2013 November 26th, 2013 November 30th, 2013 LA/ team December 31 st, 2013 December 15th, 2013 February 2014 July 24th, 2014 Packet Page 116 of 207 CITY OF EDMONDS SMALL WORKS CONTRACT (For Use Only on Contracts of $ 200,000 or less) Contract Title: City Park Play Area Contract Price: Base Amount: $162,674 Sales Tax (8.9%): $14,478 Total: $177,122 Contractor: Name: Buell Recreation Address: 7327 SW Barnes Road, #601 Portland, Oregon 97225 Phone No: 503-92-1650 THIS AGREEMENT is made and entered into by and between the City of Edmonds, a municipal corporation (the "City") and Buell Recreation, (the "Contractor"). In consideration of the payments, covenants, and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant and agree to the following: SCOPE OF WORK. The Contractor shall complete all work and furnish all materials, equipment and labor in accordance with the [ x ] Bid Proposal Letter [ ] Memorandum of Telephone Quote, attached hereto as Attachment A and made a part hereof by this reference. CONTRACT PRICE. The Contractor shall perform the work for the price set forth in Attachment A and above. Payment shall be made after the work is accepted by the City and the City has received copies of Affidavits of Wages Paid for the work. DURATION OF AGREEMENT. The term of this Agreement shall commence upon execution by the parties. All work under this contract shall be completed by September 2014. PREVAILING WAGES. The Contractor shall pay prevailing wages in accordance with chapter 39.12 RCW. A completed Statement of Intent to Pay Prevailing Wages must be submitted to the City for the prime contractor and each subcontractor prior to the first payment. A completed Affidavit of Wages Paid must be submitted to the City for the prime contractor and each subcontractor prior to final payment and/or release of retainage. LABOR AND INDUSTRIES INSURANCE. The Contractor's industrial insurance (workers' compensation ) premium status shall be current with the Washington State Department of Labor Page 1 Packet Page 117 of 207 and Industries prior to commencement of work under this Agreement and shall be maintained current for the duration of the Agreement. RETAINAGE. An amount of five percent of the contract price may be retained by the City until all requirements are completed, including satisfactory submittal of all required Affidavits of Wages Paid and verification of current Labor and Industries industrial insurance premium status. CHANGES. The City reserves the right to make changes to the scope of work by issuance of a formal written change order at a mutually agreed adjustment in contract price. HOLD HARMLESS. The Contractor shall perform all work at the Contractor's risk and the Contractor expressly agrees to hold harmless and indemnify the City, its officers, agents and employees from any and all claims, liability, loss, or damage(s), including costs and reasonable attorneys fees for defense of the same that the City may suffer as a result of claims, liability, loss, or damages to any and all persons or property, costs, or judgments against the City which result from, arise out of, or are in any way connected with the work to be performed by Contractor under this Contract. This expressly includes any and all claims by employees, subcontractors and assignees of Contractor for which Contractor would have immunity under the Workers Compensation Act for purposes of this indemnification only. The foregoing waiver was mutually negotiated by the parties. INSURANCE. The Contractor shall procure and maintain at its expense during the term of this Agreement general liability insurance in the minimum amount of $1,000,000 per occurrence; automobile liability (bodily injury and property insurance) in the minimum amount of $1,000,000; and statutory worker's compensation. The Contractor agrees to furnish the City with a Certificate of Insurance as proof of the appropriate insurance coverage listed above prior to the commencement of any work under this Agreement. The Contractor shall provide the City with additional insured endorsements naming the City of Edmonds, its officers, agents and employees as additional insured for all relevant policies called for herein. DATE: November 27, 2013. CITY OF EDMONDS CONTRACTOR By: (Signature) Printed Name: By: Printed Name: Title: Title: (Signature) (Note: City signature must be by a Department Director or higher level for contracts exceeding $5,000 in total contract price, and a Division Manager or higher level for contracts of $5,000 total contract price or less.) Page 2 Area Contract.doc VACity Park\Play Equipment\City Park Play Packet Page 118 of 207 ATTACHMENT A SCOPE OF WORK (Bid Proposal Letter) Page 3 Packet Page 119 of 207 City of Edmonds City Park Proposal # 907-77641-6 November 15, 2013 Presented by Buell Recreation and Mft r r premier play environments Packet Page 120 of 207 aft 11*4 k r ■ • Burke � premier play environments November 15, 2013 Carrie Hite City of Edmonds 700 Main Street Edmonds, WA 98020 Dear Carrie Hite: Buell Recreation is delighted to provide City of Edmonds with this playground equipment proposal. This design was developed with your specific needs in mind, and we look forward to discussing this project further with you to ensure your complete satisfaction. Buell Recreation is confident that this proposal will satisfy City of Edmonds's functional, environmental, and safety requirements -- and most importantly -- bring joy and excitement to the children and families directly benefiting from your new playground. You have our personal commitment to support this project and your organization in every manner possible, and we look forward to continue developing a long-standing relationship with City of Edmonds. We appreciate your consideration and value this opportunity to earn your business. Sincerely, Courtney Brown Buell Recreation 7327 SW Barnes Rd. #601 Portland, OR 97225 Packet Page 121 of 207 Design Summary Buell Recreation is very pleased to present this Proposal for consideration for the City Park- Option 1 located in Edmonds. BCI Burke Company, LLC has been providing recreational playground equipment for over 90 years and has developed the right mix of world -class capabilities to meet the initial and continuing needs of City of Edmonds. We believe our proposal will meet or exceed your project's requirements and will deliver the greatest value to you. The following is a summary of some of the key elements of our Proposal: • Project Name: • Project Number: • User Capacity: • Age Groups: • Dimensions: • Designer Name: City Park- Option 1 907-77641-6 274 Ages 2-5 years, 5-12 years 136' 10" x 157' 5" John Uelmen Buell Recreation has developed a custom playground configuration based on the requirements as they have been presented for the City Park- Option 1 playground project. Our custom design will provide a safe and affordable playground environment that is aesthetically pleasing, full of fun for all users and uniquely satisfies your specific requirements. In addition, proposal # 907-77641-6 has been designed with a focus on safety, and is fully compliant with ASTM F1487 and CPSC playground safety standards. We invite you to review this proposal for the City Park- Option 1 playground project and to contact us with any questions that you may have. Thank you in advance for giving us the opportunity to make this project a success. Packet Page 122 of 207 0 Cn C/) M D m 22 CT1 Z CA Z N O zT C (o 3 CD m CL O 3 CL �n D 00 0 N 0 co m 0 0 m m a ro t 0 Z O C 9 3 1 ONN'I O W ADA ACCESSIBILITY GUIDELINE (ADAAG CONFORMANCE) NUMBER OF PLAY EVENTS. fib NUMBER OF ELEVATED PLAY EVENTS' 19 NUMBER OF ELEVATED PLAY EVENTS ACCESSIBLE BY RAMP. PROVIDED. D NUMBER OF ELEVATED PLAY EVENTS ACCE588LE BY TRANSFER SYSTEM, PROVIDED: 18 NUMBER OF ELEVATED PLAY EVENTS ACCESSIBLE BY RAMP OR TRANSFER SYSTEM: NUMBER OF GROUND LEVEL PLAY EVENTS: PROVIDED: 49 NUMBER OF TYPES OF (3ROUNU LEVEL PLAY EVENTS- PROVIEN-0 14 INFORMATION MINIMUM FALL ZONE SURFACED WITH RESILIENT MATERIAL AREA 6017 SO. FT. PERIMETER 772 FT. STRUCTURE SIZE 136' 10" x 157' 5" STRUCTURE IS DESIGNED FOR CHILDREN AGES: ❑ 6-23 MONTH OLDS X 2-5 YEAR OLDS X 5-12 YEAR OLDS ❑ 13 + YEAR OLDS O,pNAGFM4cA,r�} w M v [f \ 3 IS0 9p01 "IPEMA-) CERTIFIED ASTM F1487 Towlproouclooriiliwliort, I wwwJ P.—Org The play components identified in this plan are IPEMA certified, The use and layout of these components conform to the requirements of A5TM F1467. To verify product certification, visit www.lpema.org The space requirements shown here are to ASTM standards, Requirements for cther standards may be different. The use and layout of play components identified in this plan conform to the CPSC guidelines. WARNING! ACCESSIBLE SAFETY SURFACING MATERIAL IS REQUIRED BENEATH REa6 a AND AROUND THIS EQUIPMENT. RECY€k 10 FOR SLIDE FALL ZONE SURFACING AREA SEE CPSC's Handbook for RFCrD: 9 Public Playground Safety. PLATFORM HEIGHTS ARE IN INCHES ABOVE RESILIENT MATERIAL, REq'U 9 n coo �rn Zo Z O rq m Z uj In _ FTI w Z N C Z cD N N WCD ' z ry� C1 a r- 3 �i �c F n O F x 0 CL n 0 Z c 3 O m Q. n L O � o w rn 0 m C m m 0 0 ro t4 N 0 r0 N_ N 0 ii t ITFRA ('IMAP f)PRC-P PTIMJ 1 04&1383 ADAPTIVE SWING SEAT HARNE 2 270-0001 OFFSET ENCLOSURE 3 270-0050 8" CLOSURE PLATE 4 270 f 130 SQUARE PLATFORM 5 270-0136 SPLIT SQUARE PLATFORM 6 370-0008 WILD WEB ROPE CLIMBER 7 370-0025 SPINNER EXTREME CYCLONE 8 1 370-0025 LIMBER LADDER ROPE CLIMBE 9 370-0202 ROCK CLIMBER 48" 10 370.0270 POD WALK 32" 11 370-0367 WRAPAROUND LOOP OVERHE 12 370-0394 WIGGLE WATCHTOWER CLIMB 13 370-0415 32" - 47 ROCK CRAWL 14 370-0422 LEAF CLIMBER 40" - 48" 15 370-0467 BOARD CLIMBER 72" 161 370.0468 32" TRANSITION STAIR WISARRI 17 370-0494 STONE SLOPE CLIMBER 96" 18 370-0555 ROPE LINK, 84-72" 19 370-0573 SPIDER 98" DECK TO DECK 20 370-0578 1 SPINNER FIERCE CYCLONE 21 370.0720 TRANSFER STATION, HANDRAIL 22 370-1575 TWIST NET CLIMBER INTENSI 23 370-1579 NATURE PLAY TRANSFER STUN 24 470-0101 DYNAMIC PAD 25 470-0386 48" DOUBLE LEAF SEATS 26 470.0436 TRIPLE RAJ LSLIDE 40'-48" 27 470-0524 SQUARE METAL ROOF 28 470.0540 VIPER S 48-56 291 470-0578 1 VIPER II S-SPIRAL96 30 470-0620 TRIPLE PETAL POST TOPPER 31 470.0622 ROCK'N ROLL SLIDE 64" - 72' 32 550-0094 SINGLE POST SWING ADD -ON 5 33 550.OD99 INFANT SEAT, T & & SINGLE, S 34 550-0100 INFANT SEAT, T & 8' PAIR, STD 35 550-0111 BELT SEAT, 8' SINGLE, STD CH 36 550-0112 BELT SEAT 8' PAIR STD CHAIN 371 550-0152 1 SINGLE POST ADAPTIVE SWING 38 560.0457 SWIFT TWIST SPINNER 39 560-0540 ROCKIT END PANEL 40 500*541 ROCKIT OFFSET PANEL 41 5W-0542 ROCKIT CURVED PANEL 42 560-0545 ROCKIT END LADDER 43 560.0549 ROCKIT CORE LINK 44 560-2573 KIDFORCE SPINNER 45 570-0023 BROWN BEAR ROCK N RIDE 46 570-0029 TURTLE ROCK N RIDE 47 570-0394 PIPE WALL 48 570.0464 OVER CRAWL TUNNEL 49 570-0473 UNDER CRAWL TUNNEL 50 570-0688 PADDLE BALL RING PANEL 51 970-0702 CUSTOM PANEL 22 WITH COON 52 670-0716 CLICKER ACTIVITY PANEL 53 570-0717 RAINDROPS ACTIVITY PANEL 54 570-0719 BUBBLE MIRROR ACTIVITY PAN 55 570-0784 TIC TAC TOE PANEL ASSEMBLY 58 570-0785 TUNNEL PANEL ASSEMBLY 57 570-0786 PROPELLER PANEL BELOW P 581 570-0787 CHARADE PANEL BELOW PLAT 59 570.0794 PADDLE BALL PANEL 80 570-1679 SPROCKET PANEL, ABOVE PLA 61 570-2549 CAR ACCESSIBLE REACH PANE 62 580-1302 FS SIGN CUSTOM/CUSTOM B3 660-0136 ROCKIT Z POST W 314" 54 660-0138 ROCKIT ATTACHMENT POST 79 65 660-0139 ROCKIT Z POST 112 314" HIGH (EkArke)” „5-rL I- ty6iaH xeW Ilajan0 r e� �15iaH Iles November 15, 2013 SERIES: Basics, Intensity, Nucleus City Park- Option 1 Buell Recreation ELEVATION PLAN 700 Main Street 907-77641-6 DRAWN BY: John Uelmen Edmonds, WA 98020 BCI Burke Company, LLC PO Box 549 Fond du Lac, Wisconsin 54936-0549 Telephone 920-921-9220 s- 9 9 9 4 �9 (EkArke)" T- V6 November 15, 2013 SERIES: Basics, Intensity, Nucleus City Park- Option 1 Buell Recreation ISOMETRIC PLAN 700 Main Street 907-77641-6 DRAWN BY: John Uelmen Edmonds, WA 98020 BCI Burke Company, LLC PO Box 549 Fond du Lac, Wisconsin 54936-0549 Telephone 920-921-9220 1 1 / " Burke premier play environments Proposal Prepared for. Carrie Hite City of Edmonds 700 Main Street Edmonds, WA 98020 Phone: Proposal # 907-77641-6 November 15, 2013 2013 Pricing Project Location: City Park- Option 1 700 Main Street Edmonds, WA 98020 Proposal Prepared by. Buell Recreation 7327 SW Barnes Rd. #601 Portland, OR 97225 Phone: 503-922-1650 Fax: 866-597-0033 doug@buellrecreation.com Rachel Gora Phone: 503-922-1650 Fax: 866-597-0033 Rachel@buellrecreation.com Component No. Description Qty. User Cap. Ext. User Cap. Weight Ext. Weight Burke Basics 046-1383 ADAPTIVE SWING SEAT HARNESS 1 0 0 2 2 550-0094 SINGLE POST SWING ADD -ON 5" OD 4 2 8 145 580 550-0099 INFANT SEAT, 7' & 8' SINGLE, ... 1 0 0 12 12 550-0100 INFANT SEAT, 7' & 8' PAIR, S... 2 0 0 23 46 550-0111 BELT SEAT, 8' SINGLE, STD CHA... 1 0 0 10 10 550-0112 BELT SEAT, 8' PAIR, STD CHAIN 2 0 0 20 40 550-0152 SINGLE POST ADAPTIVE SWING 2 2 4 276 552 560-0457 SWIFT TWIST SPINNER 1 1 1 52 52 560-2573 KIDFORCE SPINNER 1 1 1 43 43 570-0023 BROWN BEAR ROCK N RIDE 1 1 1 62 62 570-0029 TURTLE ROCK N RIDE 1 1 1 66 66 580-1302 FS SIGN, CUSTOM/CUSTOM 4 0 0 44 176 Intensity 370-0008 WILD WEB ROPE CLIMBER 1 6 6 77 77 370-0025 SPINNER, EXTREME CYCLONE 2 3 6 136 272 370-0026 LIMBER LADDER ROPE CLIMBER 1 1 1 33 33 370-0576 SPINNER, FIERCE CYCLONE 1 3 3 149 149 370-1575 TWIST NET CLIMBER (INTENSITY) 1 3 3 29 29 470-0101 DYNAMIC PAD 3 2 6 27 81 570-0688 PADDLE BALL RING PANEL 1 2 2 54 54 670-0097 INTENSITY CURRICULUM KIT 1 0 0 2 2 Nucleus 270-0001 OFFSET ENCLOSURE 4 1 4 30 120 270-0050 8" CLOSURE PLATE 4 0 0 10 40 270-0130 SQUARE PLATFORM 11 6 66 106 1,166 270-0136 SPLIT SQUARE PLATFORM 2 4 8 103 206 370-0202 ROCK CLIMBER 48" 1 2 2 158 158 370-0270 POD WALK 32" 1 3 3 124 124 370-0367 WRAP -AROUND LOOP OVERHEAD 1 6 6 109 109 370-0394 WIGGLE WATCHTOWER CLIMBER 64"... 1 6 6 153 153 370-0415 32" - 40" ROCK CRAWL 1 4 4 204 204 370-0422 LEAF CLIMBER 40" - 48" 1 4 4 77 77 370-0457 BOARD CLIMBER 72" 1 5 5 92 92 370-0468 32" TRANSITION STAIR W/BARRIE... 1 3 3 215 215 370-0494 STONE SLOPE CLIMBER 96" 1 2 2 177 177 Packet Page 127 of 207 Y / ,, Proposal # 907-77641-6 Burke November 15, 2013 premier play environments 2013 Pricing 370-0555 ROPE LINK, 64"-72" 1 16 16 142 142 370-0573 SPIDER, 96", DECK TO DECK 1 4 4 62 62 370-0720 TRANSFER STATION, HANDRAIL 48" 1 6 6 236 236 370-1579 NATURE PLAY TRANSFER STUMP 40" 1 5 5 555 555 470-0386 48" DOUBLE LEAF SEATS 2 2 4 16 32 470-0436 TRIPLE RAIL SLIDE 40"-48" 1 4 4 136 136 470-0524 SQUARE METAL ROOF 7 0 0 143 1,001 470-0540 VIPER S 48-56 1 2 2 158 158 470-0576 VIPER II S-SPIRAL 96 1 8 8 541 541 470-0620 TRIPLE PETAL POST TOPPER 3 0 0 96 288 470-0622 ROCK'N ROLL SLIDE, 64" - 72" 1 2 2 147 147 570-0394 PIPE WALL 7 0 0 36 252 570-0464 OVER CRAWL TUNNEL 2 2 4 112 224 570-0473 UNDER CRAWL TUNNEL 1 2 2 112 112 570-0702 CUSTOM PANEL 22 WITH COUNTER 1 4 4 40 40 570-0716 CLICKER ACTIVITY PANEL 1 2 2 10 10 570-0717 RAINDROPS ACTIVITY PANEL 2 2 4 8 16 570-0719 BUBBLE MIRROR ACTIVITY PANEL 1 2 2 7 7 570-0784 TIC TAC TOE PANEL ASSEMBLY, GL 1 4 4 58 58 570-0785 TUNNEL PANEL ASSEMBLY 6 1 6 36 216 570-0786 PROPELLER PANEL, BELOW PLATFO... 1 2 2 62 62 570-0787 CHARADE PANEL, BELOW PLATFORM 1 2 2 62 62 570-0794 PADDLE BALL PANEL 1 1 1 47 47 570-1679 SPROCKET PANEL, ABOVE PLATFORM 1 2 2 64 64 570-2549 CAR ACCESSIBLE REACH PANEL 1 4 4 22 22 600-0104 NPPS SUPERVISION SAFETY KIT 1 0 0 3 3 670-0098 MODULAR HARDWARE, NUCLEUS 1 0 0 5 5 670-0099 INSTALLATION KIT, INTENSITY 1 0 0 2 2 670-0103 MAINTENANCE KIT, INTENSITY 1 0 0 0 0 670-0161 POST, SWAGED ROOF 5" OD X 171" 1 0 0 90 90 670-0162 POST, SWAGED ROOF 5" OD X 197" 1 0 0 103 103 670-0164 POST, SWAGED ROOF 5" OD X 158" 13 0 0 83 1,079 670-0165 POST ASSEMBLY 5" OD X 123" 4 0 0 66 264 670-0166 POST ASSEMBLY 5" OD X 139" 5 0 0 74 370 670-0167 POST ASSEMBLY 5" OD X 147" 3 0 0 78 234 670-0168 POST ASSEMBLY 5" OD X 158" 1 0 0 84 84 670-0398 POST, SWAGED ROOF 5" OD X 184" 12 0 0 96 1,152 670-0399 POST, SWAGED ROOF 5" OD X 206" 4 0 0 103 412 Rocklt 560-0540 ROCKIT END PANEL 1 2 2 48 48 560-0541 ROCKIT OFFSET PANEL 4 4 16 83 331 560-0542 ROCKIT CURVED PANEL 1 4 4 79 79 560-0545 ROCKIT END LADDER 1 2 2 35 35 560-0549 ROCKIT CORE LINK 1 4 4 132 132 660-0136 ROCKIT Z POST 88 3/4" 1 0 0 28 28 660-0138 ROCKIT ATTACHMENT POST 79 1/2" 4 0 0 18 73 660-0139 ROCKIT Z POST 112 3/4" HIGH 1 0 0 34 34 Total User Capacity: 274 Total Weight: 14,227 Ibs. Packet Page 128 of 207 BCI Burke Generations WarrantyTM The Longest and Strongest warranty in the industry BCI Burke Company, LLC ("Burke") warrants that all standard products are warranted to be free from defects in materials and workmanship, under normal use and service, for a period of one (1) year from the date of invoice. We stand behind our products. In addition, the following products are warranted, under normal use and service from the date of invoice as follows: One Hundred (100) Year Limited Warranty on aluminum and steel upright posts (including Intensity®, Voltage*"', NucleusTM and Little Buddies®) against structural failure due to corrosion, deterioration or workmanship. One Hundred (100) Year Limited Warranty on KoreKonnect® clamps against structural failure due to corrosion, deterioration or workmanship. One Hundred (100) Year Limited Warranty on Hardware (nuts, bolts, washers) One Hundred (100) Year Limited Warranty on bolt -through fastening and clamp systems (VoltageTM, Intensity® and NucleusTM). Twenty -Five (25) Year Limited Warranty on spring assemblies and aluminum cast animals. Fifteen (15) Year Limited Warranty on main structure platforms and decks, metal roofs, table tops, bench tops, railings, loops and rungs. Fifteen (15) Year Limited Warranty on all plastic components including StoneBorders against structural failure due to materials orworkmanship. • Ten (10) Year Limited Warranty on ShadePlay Canopies fabric, threads, and cables against degradation, cracking or material breakdown resulting from ultra- violet exposure, natural deterioration or manufacturing defects. This warranty is limited to the design loads as stated in the specifications. Ten (10) Year Limited Warranty on NaturePlay® Boulders against structural failure due to natural deterioration or workmanship. • Five (5) Year Limited Warranty on Intensityg cables against premature wear due to natural deterioration or manufacturing defects. Five (5) Year Limited Warranty on swing seats and hangers; Kid Koaster Trolleys and moving parts against structural failure due to materials or workmanship. The warranty stated above is valid only if the equipment is erected in conformitywith the layout plan and/or installation instructions furnished by BCI Burke Company, LLC using approved parts; have been maintained and inspected in accordance with BCI Burke Company, LLC instructions. Burke's liability and your exclusive remedy hereunder will be limited to repair or replacement of those parts found in Burke's reasonable judgment to be defective. Any claim made within the above stated warranty periods must be made promptly after discovery of the defect. A part is covered only for the original warranty period of the applicable part. Replacement parts carry the applicable warranty from the date of shipment ofthe replacement from Burke. After the expiration of the warrantyperiod, you must pay for all parts, transportation and service charges. Burke reserves the right to accept or reject any claim in whole or in part. Burke will not accept the return of any product without its prior written approval. Burke will assume transportation charges for shipment of the returned product if it is returned in strict compliance with Burke's written instructions. THE FOREGOING WARRANTIES ARE EXCLUSIVE AND IN LIEU OF ANY OTHER WARRANTY, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTY OR MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. IF THE FOREGOING DISCLAIMER OF ADDITIONAL WARRANTIES IS NOT GIVEN FULL FORCE AND EFFECT, ANY RESULTING ADDITIONAL WARRANTY SHALL BE LIMITED INDURATION TO THE EXPRESS WARRANTIES AND BE OTHERWISE SUBJECT TO AND LIMITED BY THE TERMS OF BURKE'S PRODUCT WARRANTY. SOME STATES DO NOT ALLOW THE EXCLUSION OF CERTAIN IMPLIED WARRANTIES, SO THE ABOVE LIMITATION MAY NOT APPLY TO YOU. Warranty Exclusions: The above stated warranties do not cover: "cosmetic" defects, such as scratches, dents, marring, or fading; damage due to incorrect installation, vandalism, misuse, accident, wear and tear from normal use, exposure to extreme weather; immersion in salt or chlorine water, unauthorized repair or modification, abnormal use, lack of maintenance, or other cause not within Burke's control; and Limitation of Remedies: Burke is not liable for consequential or incidental damages, including but not limited to labor costs or lost profits resulting from the use of or inability to use the products or from the products being incorporated in or becoming a component of any other product. If, after a reasonable number of repeated efforts, Burke is unable to repair or replace a defective or nonconforming product, Burke shall have the option to accept return of the product, or part thereof, if such does not substantially impair its value, and return the purchase price as the buyer's entire and exclusive remedy. Without limiting the generality of the foregoing, Burke will not be responsible for labor costs involved in the removal of products or the installation of replacement products. Some states do not allow the exclusion of incidental damages, so the above exclusion may not apply to you. For more information regarding the warranty, call Customer Service at 920-921-9220 or 1-800-356-2070 Packet Page 129 of 207 EDMONDS CITY PARK PLAY and SPRAY AREA REVITALIZATION October 29, 2013 Suggested PROJECT SCHEDULE 2013 2014 PRE -DESIGN Proiect start-up Survey (by City) Geotechnical Analysis and Recommendations Archeoloqical/ Cultural - � • - �iiiiii� ■ Submittals / review Documents (90%) Submittals / review Final Documents (100%) Submittal preparation initial Su bmittal/Review Second /Re -submittal/ Review DEPARTMENTConstruction HEALTH Enclinuity - - .. •' . • - - iiiiiii� �iiiiiiiii Finalize Report iiiiiiii■ �iiiiii iii Pre -Application meetinq with Sno. County Health .. su bmit to Health Department/ review — BIDDING and CONSTRUCTIONBid �, �. ■ Award process Construction (3 months) iiiiiiiiiiiiii� ■ iii Substantial Completion by June 26th ��t ■�� Final Completion by July 24th Proiect closeout Construction by Owner/ manufacturer/CommunitV Build Demolition work by Owner and construction fencinq SPRAY PLAY and PLAY EQUIPMENT PROJECT -MR conceptual desiqn and qradinq of Spray Play area City biddinq and award Manufacturer desiqn of spray play and play Team coordination with manufacturers wwwwwwwwwwwwwwwwww Packet Page 130 of 207 AM-6347 4. E. City Council Meeting Meeting Date: 11/26/2013 Time: Consent Submitted For: Jeff Taraday, City Attorney Submitted By: Scott Passey Department: City Clerk's Office Review Committee: Committee Action: Type: Action Information Subject Title Authorize Mayor to sign first amendment to contract with Carol Morris to provide legal services related to the Point Edwards Building 10 closed -record appeal. Recommendation Authorize Mayor to sign first amendment to contract with Carol Morris in an amount not to exceed $7,000 to provide legal services related to the Point Edwards Building 10 closed -record appeal. Previous Council Action On June 18, 2013, the City Council authorized the Mayor to sign a professional services agreement with Carol Morris in an amount not to exceed $5,000 to provide legal services related to the Point Edwards Building 10 closed -record appeal. Narrative This request is for Council to authorize the Mayor to sign a first amendment to the contract with Carol Morris to provide legal services related to the Point Edwards Building 10 closed -record appeal. This authorization would approve an increase in the original contract amount from $5,000 to an amount not to exceed $7,000. Attachments First Amendment to PSA, Carol Morris Building 10 Appeal Form Started By: Scott Passey Final Approval Date: 11/21/2013 Form Review Started On: 11/21/2013 12:19 PM Packet Page 131 of 207 FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT THIS FIRST AMENDMENT TO THE AGREEMENT ("Agreement"), is made and entered into between the City of Edmonds, hereinafter referred to as the "City", and Morris Law, PC, hereinafter referred to as the "Consultant". WHEREAS, the City desires to engage the professional services and assistance of the Consultant to provide legal services to the City Council with respect to a Hearing Examiner appeal; and WHEREAS, the Consultant is willing to perform such services under the terms and conditions set forth in this Amendment to the Agreement; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scope of work. The scope of work shall include all services necessary to advise Edmonds City Council in connection with the Hear -inn Exami„eF appeal regarding the Architectural Design Board's descision relating to Point Edwards, Building 10, and to prepare Findings of Fact and Conclusions of Law as a result of that appeal. In the original contract between the parties, it was agreed that if more than one continuation of the hearing on this matter was scheduled, the parties would renegotiate the Agreement to address additional compensation. There was a hearing on the Building 10 matter on July 2, 2013, which was continued on October 15. 2013 and November 12, 2013. During the November 12. 2013 continued hearing. the Council deliberated and voted on a final decision. The Consultant has been asked to attend one more hearing for the entry of same. Therefore, this contract amendment is required to cover the additional work performed by the Consultant not contemplated by the original contract. Two a -peal hearing is sphtali, 1'QE Frp foF july 2, 2013. At this point in time, the paFties do not know whether- the hearing will be not to exceed amount in Section 2(A) contemplates the Consultant's attendance at the july 2,2013 hearing, and if „eeessaFyj one Eentinuation of that hearng.—The parties agree that ncith-crthejuly 2, 2013 hearing neF anthis subsequent hearing will not continue past 10:00 pm, and that if the Council desires the Consultant's attendance at any additional hearings or meetings after entry of the Findings of Fact and Conclusions of Law, mepe4han one „ti,,,,.,tio „f the hearing i0s, Sehedu loaf this Agreement will be amended as set forth in Section 12, below, to revise the Scope of Services and payment provisions. 2. Payments. The Consultant shall be paid by the City for completed work for services rendered under this First Amendment to the Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Amendments shall be on an hourly basis at a rate of $250.00 per hour, and in no event shall the payment for work performed pursuant to this First Amendment to the Packet Page 132 of 207 Agreement exceed the sum of $7 �000.00 (Sevenliive thousand dollars). Travel shall be billed at the rate of $250.00 per hour, however, Consultant shall not bill more than two hours of time for a round trip from Consultant's office to the City Hall for the Council hearing(s). B. All invoices shall be submitted by the Consultant to the City for payment pursuant to the terms of this Amendment to the Agreement. The City shall pay the appropriate amount for each invoice to the Consultant. The Consultant may submit an invoice to the City biweekly during the progress of the work for payment of completed phases of the project. Invoices shall be reviewed in conjunction with the City's warrant process. No invoice shall be considered for payment that has not been submitted to the City Clerk three days prior to the scheduled cut-off date. Such late invoices will be checked by the City and payment will be made in the next regular payment cycle. C. The costs, records and accounts pertaining to theis Agreement and any Amendments are to be kept available for inspection by representatives of the City for a period of three years after final payment. Copies shall be made available upon request. 3. Ownership and use of documents. All research, draft documents, preliminary data and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant under this Agreement shall be and are the property of the Consultant, provided, however, that: A. All final reports, presentations and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. B. The City shall have the right, upon reasonable request, to inspect, review and copy any work product during normal office hours. Documents prepared under this Agreement and in the possession of the Consultant may be subject to public records request and release under Chapter 42.56 RCW. If the Consultant receives any request for the disclosure of public records under chapter 42.56 RCW relating to the Consultant's services under this Agreement, the Consultant shall immediately forward such request to the Edmonds City Attorney for action. The Consultant shall not be responsible for responding to any public records requests, evaluating them or turning over any documents. The Consultant shall cooperate fully with the City Attorney, who shall be responsible for any and all actions relating to public records requests. C. In the event that the Consultant shall default on this Agreement, or in the event that this Agreement shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of work done shall be prepared at no additional cost. Packet Page 133 of 207 4. Time of performance. The Consultant shall perform all work required and/or authorized by this Agreement in a timely manner, and in accordance with the desires of the City. S. Hold harmless agreement. The Consultant shall indemnify and hold the City and its officers and employees harmless from and shall process and defend at its own expense all claims, demands, or suits at law or equity arising in whole or in part from the Consultant's negligence or breach of any of its obligations under this Agreement; provided that nothing herein shall require the Consultant to indemnify the City against and hold harmless the City from claims, demands or suits based solely upon the conduct of the City, its agents, officers and employees; and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the Consultant, its agents or employees, and (b) the City, its agents, officers and employees, this indemnity provision with respect to (1) claims or suits based upon such negligence and (2) the costs to the City of defending such claims and suits shall be valid and enforceable only to the extent of the Consultant's negligence or the negligence of the Consultant's agents or employees. The Consultant shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant specifically assumes potential liability for actions brought by the Consultant and the Consultant's own employees against the City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any immunity under the state industrial insurance law, Title 51 RCW. 6. General and professional liability insurance. The Consultant shall obtain and keep in force during the terms of the Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Insurance Coverage A. Vehicle liability and/or personal liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. B. Professional liability insurance in the amount of one million dollars ($1,000,000). The Consultant shall furnish the City with verification of insurance and endorsements required by this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen days of the execution of this Agreement to the City. No cancellation of the foregoing policies shall be effective without thirty days' prior notice to the City. The Consultant's professional liability to the City shall be limited to the amount payable under this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this Agreement. In no case shall the Consultant's professional liability to third parties be limited in any way. Packet Page 134 of 207 7. Discrimination prohibited. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, age, sex, sexual orientation, national origin or physical handicap. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractors during the performance of this Agreement. 9. City approval of work and relationships. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this Agreement must meet the approval of the City. During pendency of this Agreement, the Consultant shall not perform work for any party with respect to any project subject to the administrative or quasijudicial review of the City without written notification to the City and the City's prior written consent. 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten days in advance of the effective date of said termination. 11. Integration. The Agreement between the parties shall consist of this document. This writing constitutes the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. 12. Changes/Additional Work. The City may engage Consultant to perform services in addition to those listed in this Agreement, and Consultant will be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Services, the City understands that a revision to the Scope of Services and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render services, or the City to pay for services rendered, in excess of the Scope of Services in Section 1 unless or until an amendment to this Agreement is approved in writing by both parties. 13. Standard of Care. Consultant represents that Consultant has the necessary knowledge, skill and experience to perform services required by this Agreement. Consultant and any persons employed by Consultant shall use their best efforts to perform the work in a professional manner consistent with sound legal practices, in accordance with the usual and customary professional care required for services of the type described in the Scope of Services. Packet Page 135 of 207 14. Non -waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. Non -assignable. The services to be provided by the Consultant shall not be assigned or subcontracted without the express written consent of the City. 16. Covenant against contingent fees. The Consultant warrants that he or she has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this Agreement, and that he or she has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this Agreement. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability or, in its discretion to deduct from the Agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 17. Compliance with laws. The Consultant in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in the Agreement to assure quality of services. The Consultant specifically agrees to pay any applicable business and occupation (B & 0) taxes which may be due on account of this Agreement. 18. Notices. Notices to the City shall be sent to the following address: City of Edmonds 121 5th Avenue N Edmonds, WA 98020 Notices to the Consultant shall be sent to the following address: Carol Morris Morris Law PC 3304 Rosedale Street N.W.. Suite 200 Gig Harbor. WA 98335 nn Box 948 Receipt of any notice shall be deemed effective three days after deposit of written notice in the U.S. mails, with proper postage and properly addressed. DATED THIS day of , 2013. CITY OF EDMONDS MORRIS LAW, PC: Packet Page 136 of 207 By By David 0. Earling, Mayor Its ATTEST/AUTHENTICATED: c-,,,dra S. ChaseScott M. Passev, City Clerk APPROVED AS TO FORM: Office of the City Attorney Packet Page 137 of 207 AM-6343 City Council Meeting Meeting Date: 11/26/2013 Time: Consent Submitted For: Bertrand Hauss Department: Engineering Review Committee: Parks/Planning/Public Works Type: Action Information Submitted By: Committee Action: 4. F. Megan Luttrell Subject Title Authorization for Mayor to sign and approve the settlement and release agreement for the Andersen property as part of the Five Corners Roundabout Project. Recommendation Authorize Mayor to sign and approve the settlement and release agreement for the Andersen property as part of the Five Corners Roundabout Project. Previous Council Action On March 12, 2013, the Planning, Parks and Public Works Committee reviewed this item and recommended it be placed on the consent agenda for approval. Narrative The City has reached a settlement agreement with the owner of the Andersen property to purchase 33 square feet of right of way and 191 square feet of temporary construction easement for the Five Corners Roundabout project. The property is located on the southwest corner of the intersection. The total compensation provided to the property owner is $6,850. This acquisition cost will be funded by a federal transportation grant and a 13.5% local match from the 112 Street Fund. Settlement Agreement Inbox Reviewed By Engineering Robert English Public Works Kody McConnell City Clerk Scott Passey Mayor Dave Earling Finalize for Agenda Scott Passey Form Started By: Megan Luttrell Final Approval Date: 11/22/2013 Attachments Form Review Date 11/22/2013 10:57 AM 11/22/2013 11:02 AM 11/22/2013 11:07 AM 11/22/2013 11:10 AM 11/22/2013 11:37 AM Started On: 11/21/2013 09:41 AM Packet Page 138 of 207 SETTLEMENT AGREEMENT AND RELEASE This Settlement Agreement and Release ("Agreement") is made effective on the last date entered below by and between the City of Edmonds, a Washington municipal corporation ("Edmonds"), and Eric D. and Helen L. Andersen, husband and wife (the "Andersens") (collectively, the "Parties"). WHEREAS, on or about March 19, 2013, the Edmonds City Council passed Ordinance 3916, authorizing the acquisition of certain real property and property rights for the construction of a roundabout in the Five Corners area of Edmonds, and authorizing Edmonds to exercise the power of eminent domain to condemn this land for public use; and WHEREAS, Edmonds has instituted a condemnation action against the Andersens under Snohomish County Case No. 13-2-06265-6 ("the Condemnation Action") to acquire right-of-way and a temporary construction easement for the construction and operation of the Five Corners Roundabout Project (the "Project"); and WHEREAS Edmonds is willing to agree to a modification of the placement of one of the trees associated with the Project for purposes of potential improvement of visibility to the existing sign advertising the property's tenants, and to reimburse the Andersens for a portion of their attorneys' fees incurred in this matter; and WHEREAS Edmonds and the Andersens recognize that there are risks, inconvenience, and expense inherent in any litigation, and they desire to resolve the Condemnation Action in accordance with the terms, conditions, and considerations set forth in this Agreement; NOW THEREFORE, the Parties do hereby agree as follows: 1. The Andersens agree to accept compensation of One Thousand Three Hundred Fifty Dollars ($1,350.00) as just compensation and full, complete and final payment for all of the real property interests to be conveyed to Edmonds pursuant to the Condemnation Action, as described and depicted in Exhibit 1, attached hereto and incorporated herein by this reference, granting Edmonds a permanent right-of-way acquisition and a temporary construction easement. 2. Edmonds agrees to install one of the trees associated with the Project approximately five feet to the West of its originally planned location, as depicted in Exhibit 2, attached hereto and incorporated herein by this reference. Packet Page 139 of 207 3. Edmonds agrees to pay the Andersens Five Thousand Five Hundred Dollars ($5,500.00) as a partial reimbursement of the attorneys' fees incurred by the Andersens in this matter. 4. This Agreement, and the property descriptions attached hereto at Exhibit 1, shall be recorded in the real property records of Snohomish County to memorialize the transfer from the Andersens to Edmonds of the property and property rights sought in the Condemnation Action. The Parties agree to promptly execute all documents necessary for the transfer of such property and property rights and for the payment of just compensation, and to otherwise cooperate to fulfill their respective responsibilities under this Agreement. 5. Upon the recording of this Agreement and payment by Edmonds to the Andersens of. (a) $1,350.00 for the acquisition of the property and property rights described and depicted in Exhibit 1; and (b) $5,500.00 towards the Andersens' attorneys' fees, the Parties shall execute and file a Stipulation and Agreed Order to Dismiss, in the form attached hereto as Exhibit 3, dismissing the Condemnation Action without prejudice. With the exception of the payment by Edmonds to the Andersens set forth above, each party shall bear its own costs and attorneys' fees. 6. Upon the dismissal of the Condemnation Action, Edmonds shall file a Notice of Release of Lis Pendens. 7. The Parties represent that each person executing this Agreement has full and complete legal authority to bind each of the Parties to the agreements made herein, and that this Agreement is binding on and inures to the benefit of themselves and their employees, agents, heirs, executors and assigns. Each of the Parties represents that it has not made or caused to be made any assignment of any claim, right or cause of action that it has or may have in the future against the Parties assigned. 8. This Agreement represents the entire agreement and understanding of the Parties. All previous negotiations and verbal and/or written agreements or correspondences are superseded by this Agreement. 9. Should any portion of this Agreement be found to be illegal or in conflict with any laws of the State of Washington, or the United States, or otherwise rendered unenforceable, it shall be enforced to the fullest extent allowed, and the validity of the remaining provisions shall not be affected thereby. Packet Page 140 of 207 10. Snohomish County, Washington shall be the venue of any action which may be filed with respect to this Agreement. IN WITNESS WHEREOF, the Parties have executed this Agreement on the dates indicated below. CITY OF EDMONDS DAVE EARLING, Mayor DATE: ATTEST/AUTHENTICATED: SCOTT PASSEY, City Clerk APPROVED AS TO FORM: Office of the City Attorney ERIC D. ANDERSEN Signature DATE: HELEN L. ANDERSEN Signature DATE: Packet Page 141 of 207 Exhibit 1 Packet Page 142 of 207 - , . ; >isl RIGHT OF WAY ACQUISITION LEGAL DESCRIPTION PARENT PARCEL: LOTS 5, G, AND 7, WICKSTROM'S ADDITION, ACCORDING TO THE PLAT THEREOF RECORDED IN VOLUME 13 OF PLATS, PAGE 106, IN SNOHOMIS14 COUNTY, WASHJNGTON. RIGHT OF WAY ACQUISITION: A PORTION OF THE ABOVE DESCRIBED PARENT PARCEL. MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING, AT TH E. MONUMENTED SOUTH QUARTER CORNER OF SIECI'ION 19, TOWNSIIIP 27 NORTH, RANGE 4 EAST, W.M. THENCE SOUTH 0°36'50" WEST ALONGTHE CENTERLINE OF 84"` AV ' WEST I�OR A DISTANCE: OF 79.48 FEET, THENCE, NORTH 8902310" WriST FOR A DISTANCE. OF 30.00 FEET TO TITS WIEST MARGIN OF SAID 84"; AVEWEST ANI) `I'II1 'I'R1JI I'OIN'I' C)I 13F:(;IIVNING; TI.3ENCE SOUTH 0036'50" WI ST ALONG SAID WEST MARGIN FOR A D]STANCI3 OF 10.15 FEETTO A POINT ON 'FHE ARC: OF A NON —TANGENTIAL CURVE WHOSE CENTER. I3I;AR5 SOUTII 81025' 13" WEST HAVING A RADIUS OF 387.00 FEET; THENCE NORT1417IRLY ALONG TIIE ARC OFSAID C'URVI 'I UROUGII A CENTRAL ANGLE OF 2013'OI" FOR A DISTANCE OF 14.97 FFI T TO A POIN`1' ON'I'HF ARC OF A COMPOUND CURVE. TO THE LEFT HAVING A RADIUS OF 32.00 FEET; 'I'll ENCENORTII1 ILLY ALONG THE, ARC OF SAID CURVE: THROUGH A CENTRAL ANGLE. OF 20009'56" FOR A DISTANCE OF 11.26 FE 'I TO THE W1 ST MARGIN OF SAID 84"' AVE WEST AND TO A POINT ON TIIE ARC OF A NON -TANGENTIAL CURVE, WHOSE: Cl"NTIER 1313ARS SOUTH 41059'00" WI:SI' HAVING A RADIUS OF 20.00 DIET; THENCE SOUTHERLY ALONG SAID W EST MARGIN ANDTI IE ARC OF SAID C:URVIE T14ROUGI:I A CENTRAL ANGLE OF 48°37'50" AND FOR A DISTANCE OF 16.98 FEET TO'1'III 1"RUE: POINT OF BI'7K'rf WING. CONTAINING 33 SQIIA RI- FEET, MORE OR LESS. SITUATE IN THEs CITY OF IEDMONDS, SNOHOMISI-I COUNTY, WASIIINC'TON Packet Page 143 of 207 Packet Page 144 of 207 TEMPORARY CONSTRUCTION EASEMENT LEGAL DESCRIPTION PARENT PARCEL: LOTS 5, 6, AND 7, WICKSTROM'S ADDITION, ACCORDING TO THE PLAT THEREOF RECORDED IN VOLUME 13 OF PLATS, PAGE 106, IN SNOIIOMISH COUNTY, WASIIINGTON. TEMPORARY CONSTRUCTION EASEMENT: A PORTION OF THE ABOVE DESCRIBED PARENT PARCEL MORE. I'AR,rl('UI,ARI.Y DESCRIBED AS FOLLOWS: COMMENCING AT THE MONUMENTED SOUTH QUARTER CORNER OF SECTION 19, TOWNSHIP 27 NORTH, RANGE 4 EAST, W.M. 'I HENCE' SOUTH 0"36'50" WEST ALONG THE CENTERLINE; OF 84'" AVE WEST FOR A DISTANCI, OF 79A8 Fl FT; THENCE NORTH 89023' 10" WIiST I;OR A DISTANCE: 01730.00 FEET `1'O THE W i ST MARGIN OF SAID 84'" AVI:' WEST;; THENCE SOUTH 0036'50" WEST ALONG SAID WESTMARGIN FOR A DISTANCE OF 10.15 FEETTO THE TRUE POINT OF BEGINNING; THENCE CONTINUING ALONG SAID WEST MARGIN FOR A DISTANCES OF 16.25 FEET; 'I'I II:iNCE NORTH 89023' 10" WEST FOR A DISTANCE OF 2.26 FEET T TO A POINT ON THE ARC: OF A NON -TANGENTIAL CURVE WHOSE CENTER BEARS SOUTII 83"46'20" WEST IIAVING A RADIUS OF 382.50 FEET; THENCE NORTHERLY ALONG TIII:? ARC OF SAI❑ CURVE TIIROI-IGI-I A CENTRAL ANCTI.F. OF 4033'58" FOR A DISTANCE OF 30.48 FEET TO A POINT ON THE ARC. OF A COMPO(JND CURVI? TO THE LIFT HAVING A RADIUS OF 27.50 FEET, TIIIaNCIa' NORTHERLY ALONG TI-IE AIZC' OF SAID Ct7RVE'I'I IROtJC;II A C13NI'RAI.. ANGLE OF 40"02'05" FOR A DISTANCE OF 1.9.22 FEET TO '1 H E WESTMARGIN OF SAID 84'" AVE, 1+WEST AND TO A POINT ON 'I ITs ARC: Ol� A NON-TANGI;N'1" TAL CJJRVE WHOSE CENTER BEARS SOLITH 9°31'08" WEST HAVING A RADIUS OF 20.00 FEET; THENCE EASTERLY ALONG SAID WESTMARGIN AND ALONG THE, ARC OF SAID CURVE: 'I'IIROIJC;II A CENTRAL. ANGLE OF 32027'53" FOR A DISTANCE OF 11.33 FEET TO A POINT ONTHE, ARC OF A NON -TANGENTIAL CURVE WI IOSI CENTER BEARS SOUTII 59"02'28" FOR A DISTANCE OF 32.00 .FEET; Packet Page 145 of 207 THENCE SOUTHERLY ALONG THE ARC OF SAID CURVE THROUGH A CENTRAL ANGLE OF 20009'56" FOR A DISTANCE OF 1 I.26 FEET TO A POINT ON THE ARC OF A COMPOUND CURVETO THE RIGHT HAVING A RADIUS OF 387.00 FEET; THE.NC:E. SOUTIIH-RLY ALONG THE AR(. OF SAID CURVE THROUGH A CENTRAL ANGLE OF 2013'01" FOR A DISTANCE OF 14.97 FEEF I'O THE TRUE, POINT OF BEGINNING. CONTAINING 191 SQUARE FEET, MORE OR LESS. SITUATE IN THE CITY OF EDMONDS, SNOHOMISH COUNTY, WASI-IINGTON. Packet Page 146 of 207 LINE TABLE LINE BEARING DISTANCE L1 S00'36'50"W 10.15' CURVE TABLE CURVE DELTA RADIUS LENGTH Cl 21S01" 387.00' 14.97' C2 20'09'56" 32.00' 11.26' C3 4837'50" 20.00' 16.98' "I 6 • � c� •a r8902 10"W 0' 21 00 TPOB Q o ROW c ACQUISITION N STA 20+79.48, v 3000'RT I T30. TPOB TEMP CONST. ESMT 3 STA 20+89.62, { o 30.00' RT {cc L FOUND CONCRETE MON WITH BRASS RIVET IN CASE 20+00 0 20 +0IRP ANDERSEN LEGEND PARCEL * N � RIGHT—OF—WAY ACQUISITION 005 ]=ruuvui5vu AREA ® TEMPORARY CONSTRUCTION 22 00 I EASEMENT AREA I — — — EXISTING RIGHT—OF—WAY PROPOSED RIGHT OF WAY 1 FOUND CASED MON EXHIBIT B DATE: 11-9-12 CL%k Ou r,E COEDDD03 1 eVEM03xoedaa03 DRAW,: am FIVE CORNERS a"10 EVANS RIGHT—OF—WAY ACQUISTION ►NDASSOCIATSS im- IUDW.Man-v Dme.swi.R0 ANDERSEN Evp,�l! WUNngAxi 99T11 Pt�one� 425259.E Packet Page 147 of 207 PARCEL NUMBER 00613400000600 PROPERTY OWNER ERIC D. ANDERSEN PARCEL AREA 0.30 AC 13,068 SF] ROW ACGUISITION AREA 33 SF PARCEL AREA REMAINING 0.30 AC (-13.035 SF) TEMPORARY CONSTRUCT1pN EASEMENT (TCE) AREA 19T SF NNNNNNN� I [n rl a +4 so ....LEGEND] !+ewNT-GF-wAr I .. � ►caaisnar+ uePr 7WORARY coHsTRLOnoN EASEMENT AREA a E?+STING RIGIN7-OF-WRY EIGSTM PROPERTY UHE P:\c/C0M00D00003\0A00CAO\TTjOYYG`,Exhlbita\ROW Exh6ttWe a\FCameo Roundobaui -ROW Exh161fadwg CITY OF EDMONDS ENGINEERING DIVISION FIVE CORNERS ROUNDABOUT INTERSECTION IMPROVEMENT PROJECT RIGHT-OF-WAY EXHIBIT FEDERAL AID NO. CM-2512(007) Ew tiage PRAWN BY: K. POTUZAK DATE: 1/17/2013 SCALE: AS NOTED SHT: 1 OF 1 Packet Page 148 of 207 RELOCATED TO THIS AREA I � _ 3 \ �I •' e 4 , - PROPOSED TREE LOCATION (TYPI 0 ID 2G y o , P I O W I ".t CITY OF EDMONDS ENGINEERING DIVISION Ills a _ N - , REvlsl❑Ns FIVE CORNERS ROUNDABOUT INTERSECTION IMPROVEMENT PROJECT n DAVID EVANS - - ANoAssoclATEsEx.. LANDSCAPE EASEMENT EXHI IT FEDERAL AID N.O. CM-2512(007) 415 - 778N Avenue SE 0 6e�Eevue WashERglon 98D05-3519 Phune: 425.5E9.fifi�D Sf �89a DRAWN BY: K. POTUZAK DATE: 12/12/2012 SCALE: AS NOTE] SHT: 37 OF 45 Packet Page 149 of 207 IN THE SUPERIOR COURT OF THE STATE OF WASHINGTON FOR THE COUNTY OF SNOHOMISH CITY OF EDMONDS, a Washington municipal corporation, No. 13-2-06265-6 Petitioner, STIPULATION AND AGREED ORDER TO DISMISS VS. ERIC D. ANDERSEN and HELEN L. ANDERSEN, husband and wife; U.S. BANK N.A., Deed of Trust holder; STATE OF WASHINGTON DEPARTMENT OF SOCIAL AND HEALTH SERVICES, Lienholder; and ALL UNKNOWN OWNERS and ENCUMBRANCERS, Respondents. Tax Parcel No. 006134-000-006-00 I. STIPULATION Petitioner, the City of Edmonds, filed a condemnation action against Respondents Eric D. and Helen L. Andersen, seeking to acquire certain property and property rights for the construction, operation and maintenance of the Five Corners Roundabout Project ("Project"). The parties have agreed to settle this condemnation matter in its entirety and have agreed to dismiss this case without prejudice. Therefore, the Petitioner and the Respondents, by and through their undersigned counsel of record, hereby stipulate and agree to the Court's entry of the following Order: Packet Page 150 of 207 "The Court, having considered the foregoing stipulated motion and having reviewed the pleadings filed herein, hereby ORDERS as follows: The parties' Stipulation and Agreed Order to Dismiss is GRANTED. This matter is DISMISSED in its entirety without prejudice. Except as agreed in the parties' settlement agreement, each party shall pay its own attorneys' fees and costs. It is so ordered." II. AGREED ORDER The Court, having considered the foregoing stipulated motion and having reviewed the pleadings filed herein, hereby ORDERS as follows: The parties' Stipulation and Agreed Order to Dismiss is GRANTED. This matter is DISMISSED in its entirety without prejudice. Except as agreed in the parties' settlement agreement, each party shall pay its own attorneys' fees and costs. It is so ordered. DATED THIS day of Stipulated to and presented by: LIGHTHOUSE LAW GROUP PLLC SHARON CATES, WSBA #29273 JEFFREY B. TARADAY, WSBA #28182 Attorneys for Petitioner City of Edmonds 2013. HONORABLE Stipulated to and notice of presentation waived by: BERESFORD BOOTH PLLC RICHARD BERESFORD, WSBA #3873 Attorneys for Respondents Eric D. and Helen L. Andersen Packet Page 151 of 207 AM-6349 City Council Meeting Meeting Date: 11/26/2013 Time: Consent Submitted For: Roger Neumaier 4. G. Submitted By: Nori Jacobson Department: Finance Review Committee: Committee Action: Type: Action Information Subject Title Approval of payments for Kelly Day buy back (checks #60594 through #60627) for Law Enforcement Commissioned Employees in the amount of $37,013.18 and Holiday buy back (checks #60628 through #60680) for Law Enforcement Commissioned Employees and Law Enforcement Support Service Employees in the amount of $126,170.21 per union contracts. Recommendation Approval of Kelly and Holiday buy back days. Previous Council Action N/A Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of expenditures. Fiscal Year: 2013 Revenue: Expenditure: 163,183.39 Fiscal Impact: Kelly Buy Back $37,013.18 Holiday Buy Back $126,170.21 Total $163,183.39 Kelly Holiday Fiscal Impact Attnehmontc Form Review Packet Page 152 of 207 Inbox Finance City Clerk Mayor Finalize for Agenda Form Started By: Nori Jacobson Final Approval Date: 11/22/2013 Reviewed By Roger Neumaier Scott Passey Dave Earling Scott Passey Date 11/21/2013 03:14 PM 11/21/2013 03:14 PM 11/22/2013 08:10 AM 11/22/2013 08:20 AM Started On: 11/21/2013 01:58 PM Packet Page 153 of 207 pyChkLst 11/21/2013 10:44AM Payroll Final Check List City of Edmonds 11/21/2013 to 11/21/2013- Type S Cycle 24 Page: 1 Bank: usbank -US Bank Check # Date Employee # Name Check Amt Direct Deposit 60594 11 /21/2013 2832 962.40 0.00 60595 11/21/2013 1105 1,052.49 0.00 60596 11/21/2013 1133 1,151.69 0.00 60597 11/21/2013 1771 1,101.44 0.00 60598 11/21/2013 0190 1,069.85 0.00 60599 11/21/2013 1367 1,176.06 0.00 60600 11/21/2013 2464 1,217.08 0.00 60601 11/21/2013 1448 1,266.44 0.00 60602 11/21/2013 1467 1,189.20 0.00 60603 11/21/2013 1894 1,470.92 0.00 60604 11/21/2013 0358 218.72 0.00 60605 11/21/2013 1528 1,104.43 0.00 60606 11/21/2013 2269 1,198.60 0.00 60607 11/21/2013 2465 1,194.81 0.00 60608 11/21/2013 1015 1,504.51 0.00 60609 11/21/2013 1542 1,167.34 0.00 60610 11/21/2013 1879 1,224.14 0.00 60611 11/21/2013 2601 572.57 0.00 60612 11/21/2013 1843 1,091.03 0.00 60613 11/21/2013 1563 1,250.87 0.00 60614 11/21/2013 1790 796.70 0.00 60615 11/21/2013 0923 1,072.15 0.00 60616 11/21/2013 1106 1,348.43 0.00 60617 11/21/2013 1555 357.91 0.00 60618 11/21/2013 1104 1,283.78 0.00 60619 11/21/2013 2715 1,070.22 0.00 60620 11/21/2013 0886 1,297.64 0.00 60621 11/21/2013 2593 1,065.73 0.00 60622 11/21/2013 2381 1,034.37 0.00 60623 11/21/2013 1619 1,153.18 0.00 60624 11/21/2013 2610 1,172.51 0.00 60625 11/21/2013 2833 937.90 0.00 60626 11/21/2013 1522 1,090.31 0.00 60627 11/21/2013 2500 1,147.76 0.00 Employee Check Totals 37,013.18 0.00 Page: 1 Packet Page 154 of 207 pyChkLst Payroll Final Check List Page: 2 11/21/2013 10:44AM City of Edmonds 11/21/2013 to 11/2112013- Type S Cycle 24 Next Step: Account Posting (AP) Pay Period is Open (Locked) Bank usbank Totals (34 Forms) 37,013.18 Grand Total Totals Checks and Direct Deposit (34 Forms) 37,013.18 37,013.18 0.00 0.00 Page: 2 Packet Page 155 of 207 pyChkLst 11/21/2013 1:50 PM Bank: usbank -US Bank Payroll Final Check List City of Edmonds 11/21/2013 to 11/21/2013- Type S Cycle 24 Check # Date Employee # Name Check Amt Direct Deposit 60628 11/21/2013 0946 3,308.99 0.00 60629 11/21/2013 0028 2,790.18 0.00 60630 11/21/2013 0454 3,102.57 0.00 60631 11/21/2013 2832 2,164.07 0.00 60632 11/21/2013 1105 2,344.94 0.00 60633 11/21/2013 0864 1,884.53 0.00 60634 11/21/2013 2881 607.49 0.00 60635 11 /21/2013 1645 1,834.13 0.00 60636 11/21/2013 1133 2,690.19 0.00 60637 11/21/2013 1134 1,646.04 0.00 60638 11/21/2013 1771 2,482.17 0.00 60639 11/21/2013 0511 2,168.04 0.00 60640 11/21/2013 0190 2,440.10 0.00 60641 11/21/2013 1367 2,713.57 0.00 60642 11/21/2013 2464 473.79 0.00 60643 11/21/2013 1448 2,822.55 0.00 60644 11/21/2013 1467 2,231.83 0.00 60645 11/21/2013 1894 3,388.09 0.00 60646 11/21/2013 1010 2,558.55 0.00 60647 11/21/2013 2483 1,825.37 0.00 60648 11/21/2013 0358 3,046.53 0.00 60649 11/21/2013 1528 2,506.51 0.00 60650 11/21/2013 2269 2,731.28 0.00 60651 11/21/2013 2465 2,717.43 0.00 60652 11/21/2013 1015 3,415.22 0.00 60653 11/21/2013 1542 2,618.24 0.00 60654 11/21/2013 2066 1,799.13 0.00 60655 11/21/2013 0009 3,161.29 0.00 60656 11/21/2013 1879 2,753.71 0.00 60657 11/21/2013 1608 2,926.50 0.00 60658 11/21/2013 2601 1,704.73 0.00 60659 11/21/2013 1843 2,465.89 0.00 60660 11/21/2013 1563 2,834.15 0.00 60661 11 /21/2013 1790 2,628.40 0.00 60662 11/21/2013 0923 2,425.26 0.00 60663 11/21/2013 1106 3,019.18 0.00 60664 11/21/2013 2082 1,537.69 0.00 60665 11/21/2013 1555 2,014.94 0.00 Page: 1 Page: 1 Packet Page 156 of 207 pyChkLst Payroll Final Check List Page: 2 11/2112013 1:50PM City of Edmonds 11/21/2013 to 11121/2013- Type S Cycle 24 Bank: usbank -US Bank Check # Date Employee # Name Check Amt Direct Deposit 60666 11/21/2013 1104 3,148.94 0.00 60667 11/21/2013 2715 2,455.82 0.00 60668 11/21/2013 2501 2,646.07 0.00 60669 11/21/2013 0886 3,035.01 0.00 60670 11/21/2013 2593 2,303.03 0.00 60671 11/21/2013 2381 2,344.01 0.00 60672 11/21/2013 2664 2,037.20 0.00 60673 11/21/2013 2230 2,720.69 0.00 60674 11/21/2013 1619 2,587.77 0.00 60675 11/21/2013 2610 2,771.35 0.00 60676 11/21/2013 2833 2,123.45 0.00 60677 11 /21/2013 1522 2,539.15 0.00 60678 11/21/2013 2527 350.81 0.00 60679 11/21/2013 2880 607.49 0.00 60680 11/21/2013 2500 2,716.15 0.00 Employee Check Totals 126,170.21 0.00 Bank usbank Totals (53 Forms) 126,170.21 0.00 Grand Total 0.00 126,170.21 Next Step: Account Posting (AP) Pay Period is Open (Locked) Totals Checks and Direct Deposit (53 Forms) 126,170.21 Page: 2 Packet Page 157 of 207 AM-6316 City Council Meeting Meeting Date: 11/26/2013 Veterans' Plaza update Department: Parks and Recreation Initiated By: City Council Planning Board Information Subject/Purpose Veterans' Plaza Update. Staff Recommendation Council committee is forwarding this to full Council for consideration. Previous Board Action 717 Planning Board and Council requested staff work with Veteran's group, and Planning Board member Neil Tibbot to find a location for a Veteran's Park. Councilmember Strom Peterson volunteered for the committee to work on this. The update of site selection was presented to the Planning Board on October 23rd, and the PPP Council Committee on November 12th. They are forwarding this as a recommendation to full Council. Narrative Councilmember Strom Peterson, Planning Board member Neil Tibbot, community member Ron Clyborn and several veterans in the community have discussed a potential site and are seeking approval from the Council to go forward with the design process. Strom Peterson will present the proposed location to full Council for approval. Form Review Inbox Reviewed By Date Planning Department Rob Chave 11/13/2013 01:26 PM Form Started By: Carrie Hite Started On: 11/13/2013 12:54 PM Final Approval Date: 11/13/2013 Packet Page 158 of 207 AM-6350 City Council Meeting Meeting Date: 11/26/2013 Time: Submitted For: Department: Review Committee: Type: 45 Minutes Roger Neumaier Finance Action "information Submitted By: Committee Action: Subject Title Council Discussion and Possible Action on proposed amendments to the 2014 Budget Roger Neumaier Recommendation Council review groupings of amendments and vote whether to amend the proposed 2014 budget with each grouping or individual amendment. Previous Council Action The mayor proposed his budget to the Council on October 1. Council reviewed department budgets and took citizen testimony on 10/22 and 20/29. Council reviewed and discussed individual amendments during the City Council meeting on 11/19/2013. Narrative Thr attached amendment structure links related packages and packages that the Council indicated could be related. It also moves the property tax and Council reserves vote to the end of the review. After briefly reviewing each grouping of amendments, individual council members can suggest changes within a line item amendment or a set of line item amendments. The groupings or sets of amendments are differentiated by number and do not need to be voted on in the order presented. For example, Pkg #16 has four separate elements. A Councilmember could move that the Council amend the budget with grouping 16 or with one line item with that grouping. Then the Council would vote on that amendment. Any package which is not included (either for lack of motion or lack of majority) as an amendment would not be part of the budget unless, prior to budget adoption, the amendment is moved and passed. Then, on December 3, the Council is scheduled to review and vote on the budget as amended and the property tax ordinance. Please not that an updated exhibit will be provided at the Council meeting which includes summary fund balance impacts for the General Fund. Packet Page 159 of 207 Fiscal Impact Fiscal Year: 2014 Revenue: 75,610,688 Expenditure: 89,073,104 Fiscal Impact: The amounts shown above are the aggregate amounts from the Mayor's recommended 2014 Budget. Attachments 2014 Council Amendments Form Review Inbox Reviewed By City Clerk Scott Passey Mayor Dave Earling Finalize for Agenda Scott Passey Fonn Started By: Roger Neumaier Final Approval Date: 11/22/2013 Date 11/21/2013 03:14 PM 11/22/2013 10:30 AM 11/22/2013 10:37 AM Started On: 11/21/2013 02:38 PM Packet Page 160 of 207 Pkg # Proposed Amendment Description Revenue $ Expense $ Fund Requester I Development Services Building Professional Services 32,000 001 Chave information omitted from recommended budget. 2 Eliminate Decision Package #5 - NonDepartmental (31,900) 001 Buckshnis Longevity Program 3 Decision Package # 16: An additional policeman rather (10,067) 001 Buckshnis than another Assistant Chief Eliminate Decision Package #39 - "Eliminate transfer for 4 LED fixtures to streetlights and improve Library HVAC (210,000) 001 Petso systems Eliminate Decision Package #39 - "Eliminate transfer for 4 LED fixtures to streetlights and improve Library HVAC (210,000) 016 Petso systems 4 Eliminate Decision Package #39 - Grants Portion (90,000) 016 Petso Eliminate Decision Package #39 - "Eliminate transfer 4 from General Fund for LED fixtures to streetlights and (300,000) Petso improve Library HVAC systems. Reduce Decision Package #48 and amount included as 5 regular transfer from General Fund to Risk Management (300,000) 001 Petso by $300,000 5 Eliminate $129,000 transfer to Fire Fighters Fund (129,000) 001 Petso 5 Adjust Decision Package #36 to increase General Fund 450,000 001 Petso for paving and reduce REET for paving Reduce Decision Package #48 and amount included as 5 regular transfer from General Fund to Risk Management (300,000) 012 Petso by $300,000. 5 Adjust Decision Package #36 to increase General Fund (450,000) 126 Petso for paving and reduce REET for paving 6 Increase Professional Services in Development Svcs for 75,000 001 Bloom code re -write. (One -Time) 6 Code Re -write of Tree Code (One -Time) 25,000 001 Bloom 7 Half-time coordinator of all volunteers (Ongoing) 40,000 001 Bloom 8 30,000- 40,000 to hire a temporary part time Department 40,000 001 Fraley - contract staff to coordinate the strategic plan times Monillas 30,000-40,000 to hire a temporary part time Department Fraley - 8 contract staff to coordinate the economic redevelopment 40,000 001 Monillas to Highway 99 for 1 year. 9 Transfer from GF to Historical Preservation Fund for 2,000 001 Johnson reprint of historic preservation brochures 9 Grant Funding for Historical Preservation Printing 5,000 014 Johnson 9 Transfer of Funds from General Fund for Historic 2,000 014 Johnson Preservation Brochures 9 Historic Preservation Commission Calendar 5,000 014 Johnson 9 Historic Preservation Commission Brochure 2,000 014 Johnson 10 Annual Citizen Appreciation Picnic 1,000 001 Johnson 11 Council part-time legislative analyst position 40,000 001 Johnson Packet Page 161 of 207 Pkg # Proposed Amendment Description Revenue $ Expense $ Fund Requester Transfer of $100,000 from General Fund to 112 for 12 SR104 Study. 100,000 001 Johnson 12 Transfer of Funds from General Fund for SR 104 Study 100,000 112 Johnson 12 Increase Fund for SR104 Study from $50,000 to 100,000 112 Johnson $150 000. 13 Green Resource Room at City Hall. 25,000 001 Peterson 13 Green Resource Room at City Hall. 8,333 421 Peterson 13 Green Resource Room at City Hall. 8,333 422 Peterson 13 Green Resource Room at City Hall. 8,333 423 Peterson 14 Small Matching Grant Reserves for Boards and 50,000 001 Peterson Commissions 15 Marsh Restoration Using Council Reserved $200K (note 200,000 126 Buckshnis that we need to establish a mechanism for contributions) 15 Remove Council reserve for projects (200,000) 126 Buckshnis 16 Bank 1 % Property Tax instead of Levying it in 2014 (98,000) 001 Petso Reduce Decision Package #46- GF portion of Reserve for 17 Major Capital Projects. This package could positively ? 001 Buckshnis impact the General Fund fund balance by an amount of from $0 to $400 thousand General Fund impact. Packet Page 162 of 207 AM-6354 City Council Meeting Meeting Date: 11/26/2013 Time: Submitted For: Department: Review Committee: 5 Minutes Roger Neumaier Finance Type: Information "information Subject Title Discussion of the Voucher to the Public Facilities District (PFD) Recommendation For Information Only Submitted By: Committee Action: Roger Neumaier Previous Council Action This voucher was included in the 11/19/vouchers. A question was asked regarding the voucher at the 11/19 hearing. This agenda item responds to that question. Narrative A question was asked by a Council member regarding the amount that the PFD had anticipated borrowing from the City related to the 2008 contingent guarantee on PFD Bonds (whether they would need the full appropriation). The budget for the ECA/PFD loan amount for 2013 is $190 thousand for assistance from the City on the PFD bond payment. The amount the PFD requested was lower than the budgeted amount: $180 thousand. In order to achieve this reduction from budget, the PFD had to supplement actual sales tax receipts and the borrwed $180 thousand with $40 thousand from current year operations surplus. The PFD is not aware of any statements that they would need only $150 thousand for this assistance in 2013. The 2013 ECA budget is on page 79 of the 2013 budget at the bottom of the page. The 2014 ECA budget is on page 59 of the 2014 budget at the bottom of the page. At the point the Mayor submitted the 2014 budget, Finance believed that the PFD would request the full $190 thousand for 2013, but the PFD only required the $180 thousand referenced above. Form Review Inbox Reviewed By Date City Clerk Scott Passey 11/22/2013 08:56 AM Mayor Dave Earling 11/22/2013 10:30 AM Finalize for Agenda Scott Passey 11/22/2013 10:37 AM Packet Page 163 of 207 Form Started By: Roger Neumaier Started On: 11/22/2013 08:41 AM Final Approval Date: 11/22/2013 Packet Page 164 of 207 AM-6352 9 City Council Meeting Meeting Date: 11/26/2013 Time: 20 Minutes Submitted For: City Attorney Submitted By: Rob Chave Department: Planning Review Committee: Public Safety/Personnel Committee Action: Recommend Parks/Planning/Public Works Review by Finance Full Council Type: Information Information Subject Title Continued discussion regarding the establishment and operation of any structures or uses relating to collective gardens, marijuana production, processing, or retailing in the City of Edmonds. Recommendation Provide direction on next steps (see minutes from Council Committees from 10/8/2013). Previous Council Action Ordinance No. 3938 was adopted by the City Council on 08-20-13. The Ordinance is related to collective gardens and the recreational use of marijuana, establishing an immediate emergency moratorium on the siting, establishment and operation of any structures or uses relating to collective gardens, marijuana production, marijuana processing, or marijuana retailing, to be in effect until the City of Edmonds adopts zoning regulations addressing such marijuana uses, and establishing an immediate emergency moratorium on the submission of any business license applications for such uses, setting six months as the effective period of the moratorium, to allow the Washington State Liquor Control Board an opportunity to complete its rule -making for the licensing of such uses and to allow the city to study the secondary land use impacts of such uses, establishing the date of the public hearing on the moratorium and declaring an emergency. Discussion on marijuana issues was held by the City Council on September 3, 2013, followed by a public hearing on Ordinance No. 3938. Narrative This is a discussion item on possible approaches to regulating marijuana (cannabis) in the city. Please refer to the attached memorandum from the City Attorney's Office entitled 1-502 - Options for Addressing State's Marijuana Facility Licensing Regime" (Exhibit 1). Also attached is information from the Liquor Control Board's I-502 implementation efforts, along with minutes from the August 20 and September 3, 2013 Council meetings. Also attached is an initial draft map indicating what some of the buffers established in the state's regulatory licensing scheme could mean for potential retail/grow operations within city limits. This map Packet Page 165 of 207 only shows buffers, not potential locations based on city zoning or other licensing restrictions that could be developed in the future. The final attachments are minutes from Council Committee meetings in October, and a recent Dept. of Justice memo on the subject. Attachments Exhibit 1: City Attorney's Office Memorandum - Range of Options Exhibit 2: Ordinance 3938 Exhibit 3: Liquor Control Board Proposed Rules Exhibit 4: Council Minutes 9/3/2013 Exhibit 5: Council Minutes 8/20/2013 Exhibit 6: I-502 Buffer Map - preliminary draft Exhibit 7: US DOJ Guidance Memo Exhibit 8: Public Safety Committee Minutes Exhibit 9: PPP Committee Minutes Inbox City Clerk Mayor Finalize for Agenda Form Started By: Rob Chave Final Approval Date: 11/22/2013 Form Review Reviewed By Date Scott Passey 11/21/2013 04:40 PM Dave Earling 11/22/2013 08:12 AM Scott Passey 11/22/2013 08:20 AM Started On: 11/21/2013 04:21 PM Packet Page 166 of 207 MEMORANDUM TO: Edmonds City Council FROM: Lighthouse Law Group, PLLC Susan Elizabeth Drummond, Special Counsel SUBJECT: I-502 - Options for Addressing State's Marijuana Facility Licensing Regime DATE: August 29, 2013 1. Introduction Washington State's Liquor Control Board will be adopting a program to license marijuana production, processing and retailing facilities by December 1. Local jurisdictions throughout Washington are considering a range of options in response, including the City of Edmonds. The City recently adopted a moratorium, and has scheduled a public hearing for September 3, 2013 to accept testimony on the moratorium. That same evening, the City Council will also meet to discuss alternative approaches for addressing the state's proposed licensing process. This memo summarizes four approaches to addressing the issue: (1) No Action. Defer to the state siting process to address impacts associated with state licensed marijuana facilities and to the statutory size limitations on collective gardens. (2) No Immediate Action; Further Assess Alternative Approaches. Local jurisdictions are operating with limited information on how the state licensing process will work. The City's existing moratorium provides for the City to further assess the issue before determining next steps. N1100 Dexter Ave N Suite 100 Seattle WA 98109 P 206.273 7440 F 206.273.7401 www.lighthouselawgroup.com Packet Page 167 of 207 (3) Ban. Some cities have adopted bans on marijuana facilities, although this approach is likely to lead to litigation. Washington's courts are just beginning to address this issue. (4) Zoning. Adopt zoning to further address secondary impacts and locational concerns. As set forth in the City's moratorium ordinance, the City has elected to further assess the issue before deciding on a course of action. 2. Legislative Background 2.1 I-502 — State Licensing of Marijuana Facilities Initiative 502 passed in 2012. I-502 directs the Washington State Liquor Control Board to regulate marijuana by licensing and taxing producers, processers, and retailers, and to adopt regulations by December 1, 2013. The Board's current schedule for adoption is attached. The Liquor Control Board will determine the maximum number of retail outlets it will license per county. The Board will consider population distribution, security and safety, and adequate access to licensed sources to discourage illegal purchase.' No licensed use may be located within 1,000 feet of an elementary or secondary school, playground, recreation center or facility, child care center, public park, public transit center, or library, or any game arcade admission which is not restricted to persons aged 21 or older.2 Commercial marijuana advertising is similarly restricted, and is also prohibited on or in a public transit vehicle or shelter, and within publicly owned or operated property.3 Before a facility can be licensed, the host local jurisdiction must be notified of the license application, and provided at least 20 days to file written objections.4 The Board gives "substantial weight" to the jurisdiction's objections, if "based on chronic illegal activity associated with the applicant's operation of the premises" proposed for licensing or "the applicant's operations of any other licensed premises," or patron conduct inside or outside the premises.5 The host jurisdiction may request a hearing, and, if the Board denies a license based on the jurisdiction's objections, the applicant may request a hearing.6 1 RCW 69.50.345(2). 2 RCW 69.50.331 (8). 3 RCW 69.50.369. 4 RCW 69.50.331(7)(a) and (b). 5 RCW 69.50.331(9). 6 RCW 69.50.331(7)(c). N1100 Dexter Ave N Suite 100 Seattle WA 98109 P 206.273 7440 F 206.273.7401 www.lighthouselawgroup.com Packet Page 168 of 207 2.2 Medical Marijuana — Ch. 69.51A RCW, ESSSB 5073 (2011) Washington's medical marijuana law, passed in 2011, provides for medicinal marijuana use. Qualifying patients may participate in collective gardens for the purpose of producing, processing, transporting, and delivering cannabis for medicinal use involving: (a) no more than ten qualifying patients; (b) no more than fifteen plants per patient up to a total of forty-five plants; and (c) no more than twenty-four ounces of useable cannabis per patient up to a total of seventy-two ounces of useable cannabis. Local jurisdictions have authority to adopt zoning restrictions addressing this use.g Some jurisdictions have completely prohibited collective gardens (see below). 2.3 Federal Law Under federal law, it remains a criminal offense to manufacture, distribute, or possess marijuana. The federal Controlled Substances Act "designates Schedule I drugs [including marijuana] as having no currently -accepted medical use and there are criminal penalties associated with production, distribution, and possession of these drugs."9 Compliance with state law is not a legal defense to a violation of the Controlled Substances Act. Simply because an activity is legal under state law, does not mean it is legal under federal law.10 Having said that, on August 29, 2013, the Wall Street Journal reported that the Justice Department has decided not to challenge state laws in Colorado and Washington that allow recreational marijuana use. According to the Journal, "Mr. Holder emphasized that marijuana remains illegal under the federal Controlled Substances Act and said the department reserved the right to challenge the states' laws later if U.S. officials find that the states don't put appropriate regulatory controls in place to govern marijuana use and distribution." 3. Options 3.1 No Action There is no legal requirement for the City to take action. Following rule adoption later this year, depending on the application(s) submitted, and comments received from the public and from the City, the Liquor Control Board could license production, processing, and/or dispensaries within City limits. Such facilities would be required to comply with state laws and permit conditions. At present, it is difficult to predict how many recreational facilities, if any, 7 RCW 69.51A.085. 8 RCW 69.51A.140. 9 VHA Directive 2011-004, Department of Veterans Affairs, Access to Clinical Programs for Veterans Participating in State -Approved Marijuana Programs (January 31, 2011), p. 1 (the Directive expires January 31, 2016); see also 21 U.S.C. § 812, Schedule I(c)(10) and 21 U.S.C. § 841(a). 10 See e.g., United States v. Oakland Cannabis Buyers' Coop., 532 U.S. 483, 121 S.Ct. 1711, 149 L. Ed. 2d 722 (2001). N1100 Dexter Ave N Suite 100 Seattle WA 98109 P 206.273 7440 F 206.273.7401 www.lighthouselawgroup.com Packet Page 169 of 207 would ultimately be authorized within City limits. The City has the option of relying on the state's regulatory process, including the statutorily established setback requirements, and size limitations on collective gardens to address likely impacts, along with the specter of federal enforcement. Note, however, that collective gardens are not licensed by the state in the same way that the recreational facilities will be licensed. So, taking no zoning action regarding collective gardens has different consequences than taking no action regarding recreational marijuana. In the absence of the current moratorium, collective gardens may be authorized under current zoning without specific regulations concerning proximity to sensitive uses. 3.2 No Immediate Action; Further Assess Likely Impacts and Legal Concerns Under the present moratorium, the City's current plan is to gather additional analysis on likely impacts associated with the siting of marijuana facilities within the City, and further assess how the state will license the recreational facilities. This process may lead to the adoption of additional land use measures to address impacts of concern. 3.3 Ban Some cities have banned marijuana facilities entirely. For example, the City of Kent has a medical marijuana ban which was upheld in superior court, but the case is pending before the Court of Appeals. The adoption of a ban does heighten the chances of litigation, and further analysis is recommended before such an approach is taken. Edmonds may want to see whether Kent's ban is upheld by the Court of Appeals before adopting a permanent ban, but we think it more probable than not that such a ban would be upheld. 3.4 Zoning The City could utilize its zoning authority to: (1) require additional mitigation and siting limitations for state licensed marijuana facilities; (2) identify areas where marijuana facilities should not be located; and (3) further address mitigation and locational concerns regarding collective gardens operating to supply medicinal marijuana. Any code requirements adopted, or other measures, including policies, would likely be identified in written comment submitted to the Liquor Control Board during licensing proceedings. As such, it is preferable that any such measures be adopted before the Liquor Control Board adopts regulations providing for marijuana facility certification. N1100 Dexter Ave N Suite 100 Seattle WA 98109 P 206.273 7440 F 206.273.7401 www.lighthouselawgroup.com Packet Page 170 of 207 4. Conclusion The City of Edmonds has a range of options for addressing marijuana facility siting. Options include taking no action, engaging in further analysis and review to determine next steps, considering a ban (contingent on further legal review), and/or adopting zoning provisions to mitigate secondary impacts and address locational concerns. Attachment (Liquor Control Board Schedule for Adopting Regulations) N1100 Dexter Ave N Suite 100 Seattle WA 98109 P 206.273 7440 F 206.273.7401 www.lighthouselawgroup.com Packet Page 171 of 207 ORDINANCE NO. 3938 AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, RELATING TO COLLECTIVE GARDENS AND THE RECREATIONAL USE OF MARIJUANA, ESTABLISHING AN IMMEDIATE EMERGENCY MORATORIUM ON THE SITING, ESTABLISHMENT AND OPERATION OF ANY STRUCTURES OR USES RELATING TO COLLECTIVE GARDENS, MARIJUANA PRODUCTION, MARIJUANA PROCESSING, OR MARIJUANA RETAILING, TO BE IN EFFECT UNTIL THE CITY OF EDMONDS ADOPTS ZONING REGULATIONS ADDRESSING SUCH MARIJUANA USES, AND ESTABLISHING AN IMMEDIATE EMERGENCY MORATORIUM ON THE SUBMISSION OF ANY BUSINESS LICENSE APPLICATIONS FOR SUCH USES, SETTING SIX MONTHS AS THE EFFECTIVE PERIOD OF THE MORATORIUM, TO ALLOW THE WASHINGTON STATE LIQUOR CONTROL BOARD AN OPPORTUNITY TO COMPLETE ITS RULEMAKING FOR THE LICENSING OF SUCH USES AND TO ALLOW THE CITY TO STUDY THE SECONDARY LAND USE IMPACTS OF SUCH USES, ESTABLISHING THE DATE OF THE PUBLIC HEARING ON THE MORATORIUM AND DECLARING AN EMERGENCY. WHEREAS, the Washington State legislature passed Engrossed Second Substitute Senate Bill (ESSSB) 5073, Medical Cannibas, to become effective on July 22, 2011; and WHEREAS, the Governor vetoed 36 of the 58 sections of this bill; and WHEREAS, Initiative Measure No. 692, approved by the voters of the State of Washington on November 3, 1998, and now codified as Chapter 69.51A RCW, created a limited affirmative defense to criminal marijuana charges under state (not federal) law if the person demonstrates that he or she is a qualifying patient or a designated provider as defined in Chapter 69.51A RCW; and WHEREAS, the state legislature has amended the law three times, with the most recent amendment occurring during the 2011 legislative session as set forth in ESSSB 5073; and WHEREAS, the U.S. Attorneys for Washington wrote a letter dated April 14, 2011 to Governor Gregoire that reiterated that marijuana possession, production and distribution is a federal criminal offense and that State workers would not be immune from prosecution under federal law even if state law decriminalized the use, possession and production for medical purposes; and Packet Page 172 of 207 WHEREAS, Section 1102 of ESSSB 5073 provides that a city may adopt zoning requirements, business licensing requirements, health and safety requirements and business taxes as those requirements relate to the production, processing, or dispensing of medical marijuana; and WHEREAS, the Washington voters approved Initiative 502 in 2012, which "authorizes the state liquor control board to regulate and tax marijuana for persons twenty-one years of age and older, and adds a new threshold for driving under the influence of marijuana"; and WHEREAS, 1-502 allows the Washington State Liquor Control Board to license marijuana producers "to produce marijuana for sale at wholesale to marijuana processors and other marijuana producers" (1-502, Sec. 4(1)); and WHEREAS, 1-502 allows the Washington State Liquor Control Board to license marijuana processors to "process, package and label usable marijuana and marijuana - infused products for sale at wholesale to marijuana retailers" (1-502, Sec. 4(2)); and WHEREAS, 1-502 allows the Washington State Liquor Control Board to license a marijuana retailer to "sell usable marijuana and marijuana -infused products at retail in retail outlets" (1-502, Sec. 4(3)); and WHEREAS, Under 1-502, before the Washington State Liquor Control Board issues a new or renewed license to an applicant, it must give notice of the application to the chief executive officer of the incorporated city, and the city has the right to file its written objections to such license within 20 days after transmittal of the notice of application, but the Board makes the final decision whether to issue a license (1-502, Sec. 7(a)); and WHEREAS, 1-502 establishes certain siting limitations on the Washington State Liquor Control Board's issuance of such licenses for any premises that are within 1,000 feet of the perimeter of the grounds of any elementary or secondary school, playground, recreation center or facility, child care center, public park, public transit center or library, or any game arcade, admission to which is not restricted to persons aged twenty-one years or older (1-502, Section 8); and WHEREAS, 1-502 contemplates that the Washington State Liquor Control Board will adopt rules to carry the provisions of 1-502 into effect, which includes the equipment and management of retail outlets and premises where marijuana is produced and processed, and the inspection of same; methods of producing, processing, and packaging the marijuana and marijuana products; security requirements at such establishments; retail outlet locations and hours of operation; labeling requirements and restrictions on advertising of such products; licensing and licensing renewal rules; the manner and method to be used by which licensees may transport and deliver marijuana and marijuana products (among other things), (1-502, Sec. 9); and i) Packet Page 173 of 207 WHEREAS, 1-502 contemplates that the Washington State Liquor Control Board will adopt more rules on or before December 1, 2013 to determine the number of retail outlets that may be licensed in each county (among other things), (1-502, Sec. 10); and WHEREAS, 1-502 limits the number of retail outlets to be licensed in each county, for the purpose of making useable marijuana and marijuana -infused products available for sale to adults 21 years of age or over (1-502, Sec. 13); and WHEREAS, 1-502 decriminalizes, for purposes of state law, the production, manufacture, processing, packaging, delivery, distribution, sale or possession of marijuana, as long as such activities are in compliance with 1-502; and WHEREAS, the Washington State Liquor Control Board is required to establish rules necessary to implement 1-502 by December 1, 2013; and WHEREAS, the Washington State Liquor Control Board will begin accepting applications for the production, processing and retail sale of marijuana after the rules are implemented; and WHEREAS, at this time, no Washington legislative act reconciles Initiative Measure No. 502 and RCW 69.51A; and WHEREAS, federal law, as set forth in 21 U.S.C. S.841(a), makes it illegal to manufacture, distribute, or possess with intent to distribute any controlled substance and pursuant to 21 U.S.C. S.812, marijuana is a Schedule I controlled substance; and WHEREAS, at this time, no Washington legislative act or court decision reconciles Washington law with applicable Federal law; and WHEREAS, at this point in time, the City of Edmonds does not have any regulations addressing the facilities or uses identified in 1-502, other than the requirement for a general business license; and WHEREAS, based on the licensing scheme in 1-502, which prohibits anyone from engaging in the activities identified in 1-502 without first obtaining a license from the Washington State Liquor Control Board, the City will not be issuing any business license for the purposes described in 1-502 unless the applicant demonstrates that he/she has first received the appropriate license from the State; and WHEREAS, the uses described in 1-502 have never been allowed in any state or city in the United States, and City needs time to study the secondary land use impacts of these marijuana uses and the various development standards that should be addressed to mitigate these impacts before adoption of any regulatory ordinance or issuance of any business licenses; and 3 Packet Page 174 of 207 WHEREAS, the Edmonds City Council therefore believes a moratorium to preserve the status quo is necessary, until the State Liquor Control Board definitively acts to establish a complete set of rules for the licensing of all of the new marijuana facilities and uses identified in 1-502, and until the Edmonds City Council can study, draft, hold public hearings and adopt the appropriate regulations to address these new uses; and WHEREAS, at this time, the Edmonds City Council does not have sufficient information to consider the potential secondary impacts from collective gardens or recreational marijuana facilities, the regulations that should be enacted or the legal implications of taking pre -mature action; and WHEREAS, Section 36.70A.390 of the Revised Code of Washington authorizes the City Council to adopt an immediate moratorium for a period of up to six months without holding a public hearing on the proposal provided that a public hearing is held within at least sixty days of its adoption, WHEREAS, the City Council desires to impose an immediate six month moratorium on the acceptance of any development permit application or business license application for the siting, location or operation of any collective garden, marijuana processor, marijuana producer, or marijuana retailer; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS DOES ORDAIN AS FOLLOWS: Section 1. Marijuana Definitions. A. "Cannabis or Marijuana" means all parts of the plant Cannabis, whether growing or not, with a THC concentration greater than 0.3 percent on a dry weight basis; the seeds thereof; the resin extracted from any part of the plant; and every compound, manufacture, salt, derivative, mixture or preparation of the plant, its seeds or resin. For the purposes of this Ordinance, "cannabis" or "marijuana" does not include the mature stalks of the plant, fiber produced from the stalks, oil or cake made from the seeds of the plant, any other compound, manufacture, salt, derivative, mixture or preparation of the mature stalks, except the resin extracted therefrom, fiber, oil, or cake, or the sterilized seed of the plant which is incapable of germination. 4 Packet Page 175 of 207 B. "Collective Garden" means a facility, building, use, access -point or other property, where qualifying patients share responsibility for acquiring and supplying the resources required to produce and process cannabis for medical use as set forth in RCW 69.51A.085 and subject to the limitations therein. C. "Marijuana processer" means a person licensed by the State Liquor Control Board to process marijuana into useable marijuana and marijuana -infused products, package and label usable marijuana and marijuana -infused products for sale in retail outlets, and sell usable marijuana and marijuana -infused products as wholesale to marijuana retailers. D."Marijuana producer" means a person licensed by the State Liquor Control Board to produce and sell marijuana at wholesale to marijuana processors and other marijuana producers. E. "Marijuana -infused products" means products that contain marijuana or marijuana extracts and are intended for human use. The term "marijuana -infused products" does not include useable marijuana. F. "Marijuana retailer" means a person licensed by the State Liquor Control Board to sell usable marijuana and marijuana -infused products in a retail outlet. G. "Retail outlet" means a location licensed by the State Liquor Control Board for the retail sale of useable marijuana and marijuana -infused products. H. "Usable marijuana" means dried marijuana flowers. The term "usable marijuana" does not include marijuana -infused products. Section 2: General Definitions. 5 Packet Page 176 of 207 A. "Exempt development permits" shall include any permit application for a structure or use/operation of property for collective gardens, marijuana production, marijuana processing or marijuana retailing, as defined in this Ordinance, that is subject to the vested rights doctrine, and that was submitted to the City and determined by the City staff to be complete on or before the effective date of this Ordinance. B. "Non -Exempt development permits or Non-exempt business license" shall include any permit or business license application for a structure or use/operation of property for collective gardens, marijuana production, marijuana processing or marijuana retailing, as defined in this Ordinance, that is: 1. a permit application that is not subject to the vested rights doctrine and/or that was submitted to the City after the effective date of this Ordinance; and/or 2. a business license application for use/operation of property for a collective garden, marijuana production, marijuana processing or marijuana retailing, as defined in this Ordinance that was submitted to the City either before or after the effective date of this Ordinance. Section 3. Purpose. The purpose of this moratorium is to allow the City adequate time to study the secondary land use impacts associated with the location and siting of structures and uses in which collective gardens, marijuana production, marijuana processing or marijuana retailing may take place. In addition, the moratorium will allow the City adequate time to study 1-502, and to await the administrative rules that the Liquor Control Board will develop by December of 2013. The City's goal is to ultimately draft zoning and business licensing regulations to address such 6 Packet Page 177 of 207 developments and uses, to hold public hearings on such draft regulations and to adopt such regulations. Section 4. Moratorium Imposed. The City Council imposes an immediate six- month moratorium on the acceptance of all non-exempt development permit and business license applications, as defined in this Ordinance. All such non-exempt development permit and business license applications shall be rejected and returned to the applicant. With regard to the City's acceptance of any exempt development permit applications, such acceptance shall only allow processing to proceed, but shall not constitute an assurance that the application will be approved. Section 5. Duration of Moratorium. The moratorium imposed by this Ordinance shall commence on the date of the adoption of this Ordinance. As long as the City holds a public hearing on the moratorium and adopts findings and conclusions in support of the moratorium (as contemplated by Section 6 herein), the moratorium shall not terminate until six (6) months after the date of adoption, or at the time all of the events described in Section 3 have been accomplished, whichever is sooner. The Council shall make the decision to terminate the moratorium by ordinance, and termination shall not otherwise be presumed to have occurred. Section 6. Public Hearinq on Moratorium. Pursuant to RCW 36.70A.390 and RCW 35A.63.220, the City Council shall hold a public hearing on this moratorium within sixty (60) days of its adoption. During the next Council meeting immediately following the hearing, the City Council shall adopt findings of fact on the subject of this moratorium and either justify its continued imposition or cancel the moratorium. 7 Packet Page 178 of 207 Section 7. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be unconstitutional or unlawful by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 8. Declaration of Emergency. The City Council hereby declares that an emergency exists necessitating that this Ordinance take effect immediately upon passage by a majority vote plus one of the whole membership of the Council, and that the same is not subject to a referendum (RCW 35A.12.130). Without an immediate moratorium on the City's acceptance of non-exempt development applications, such applications could become vested, leading to development or a use of property that is incompatible with 1-502, the rules that will be adopted by the Liquor Control Board or the laws adopted by the City of Edmonds. Therefore, the moratorium must be imposed as an emergency measure to protect the public health, safety and welfare, and to prevent the submission of a flood of applications to the City in an attempt to vest rights for an indefinite period of time. This Ordinance does not affect any existing vested rights. Any use currently in operation as a collective garden, marijuana producer, marijuana processor or marijuana retailer without a valid City business license on the date of the passage of this Ordinance is not a legal non -conforming use. Section 9. Publication. summary consisting of the title. This Ordinance shall be published by an approved Section 10. Effective Date. This Ordinance shall take effect and be in full force and effect immediately upon passage, as set forth herein, as long as it is approved by a 8 Packet Page 179 of 207 majority plus one of the entire membership of the Council, as required by RCW 35A.12.130. PASSED by the City Council of Edmonds this 20th day of August, 2013. ).'2 la Dave Earling, Mayor AUTHENTICATED: j a ti Jam --cam ' Sandy C se, City Clerk. APPROVED AS TO FORM; Office ate ity Attorney City Attorney FILED WITH THE CITY CLERK: 08-20-2013 PASSED BY THE CITY COUNCIL: 08-20-2013 PUBLISHED: 08-25-2013 EFFECTIVE DATE: 08-20-2013 ORDINANCE NO. 3938 E Packet Page 180 of 207 SUMMARY OF ORDINANCE NO. 3938 of the City of Edmonds, Washington On the 20th day of August, 2013, the City Council of the City of Edmonds, passed Ordinance No. 3938. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, RELATING TO COLLECTIVE GARDENS AND THE RECREATIONAL USE OF MARIJUANA, ESTABLISHING AN IMMEDIATE EMERGENCY MORATORIUM ON THE SITING, ESTABLISHMENT AND OPERATION OF ANY STRUCTURES OR USES RELATING TO COLLECTIVE GARDENS, MARIJUANA PRODUCTION, MARIJUANA PROCESSING, OR MARIJUANA RETAILING, TO BE IN EFFECT UNTIL THE CITY OF EDMONDS ADOPTS ZONING REGULATIONS ADDRESSING SUCH MARIJUANA USES, AND ESTABLISHING AN IMMEDIATE EMERGENCY MORATORIUM ON THE SUBMISSION OF ANY BUSINESS LICENSE APPLICATIONS FOR SUCH USES, SETTING SIX MONTHS AS THE EFFECTIVE PERIOD OF THE MORATORIUM, TO ALLOW THE WASHINGTON STATE LIQUOR CONTROL BOARD AN OPPORTUNITY TO COMPLETE ITS RULEMAKING FOR THE LICENSING OF SUCH USES AND TO ALLOW THE CITY TO STUDY THE SECONDARY LAND USE IMPACTS OF SUCH USES, ESTABLISHING THE DATE OF THE PUBLIC HEARING ON THE MORATORIUM AND DECLARING AN EMERGENCY. The full text of this Ordinance will be mailed upon request. DATED this 21 st day of August, 2013. 'CITY CLERK, SANDRA S. CHASE 10 Packet Page 181 of 207 STATE OF WASHINGTON, COUNTY OF SNOHOMISH BUMF t Y OF 0 D"ANCE NP AMW pj life CM1y 4I Edmurrd5. WBb lnI On the 20th day at August, 2011 I11e CitY CWncU of she CiIV 4I Edmonds, passed Or"M;e No. 3M. A surnmary of 111a cpatent of said ordnance, cgns[Stin of the line, pravides as Idlows: AN ORDINANCE P THE CI OF EOMONDS, HIHO RUCOLLECTIVE LI ENS ANOTERECExT OVAL SFMARIJ ANA. ESTABLISHING AN IMMEDIATE EMERGENCY MORATORIUM ON THE SITING, ESTA91-ISHMENT AM OPERATION OF ANY STRUCTURES OR USES RELATING TO COLLECTIVE GARDENS. MARIJUANA. PRODUCTION. N1ARIJUANA PROCESSING, OR MARIJUANA RETAILING, TO BE IN EFFECT UNTIL THE CITY OF EDMONDS ADOPTS ZONING REGULATIONS ADDRESSING SUCH MARIJUANA USES. AND AN EMERGENCY MORATORIUM ONISHJNG THE SUBM SSIONAOF ANY BUSINESS LICENSE APPLICATIONS FOR SUCH USES. SETTING Stk MONTHS AS THE EFFECTIVE PERIOD OF THE MORATORIUM. TO ALLOW THE WASHINGTARD AN OPPORTUNOITt' TO 14 TcOMICONTROLOUOFq PLEFE ITSRULLEM KING FOR THE LICENSING OF SUCH USES AND TO ALLOW THE CITY To STUDY THE SECONDARY LAND USE IMPACTS OF PUBLIC htHEARING ONTHE ESTABLISHING MORDATE OF THE ATORIUM AND DECLARING AN EMERGENCY. The lull text DATED this of hsf 21�st s Ordinancewll day al Augag.013 Nod upon request. CITY CLERK, SANDRA S. CHASE Published: August 25, 2013. _ _ _ Account Name: City of Edmonds Affidavit of Publication S.S. The undersigned, being first duly sworn on oath deposes and says that she is Principal Clerk of THE HERALD, a daily newspaper printed and published in the City of Everett; County of Snohomish, and State of Washington; that said newspaper is a newspaper of general circulation in said County and State; that said newspaper has been approved as a legal newspaper by order of the Superior Court of Snohomish County and that the notice Summary of Ordinance No. 3938 a printed copy ofwhich is hereunto attached, was published in said newspaper proper and not in supplement form, in the regular and entire edition of said paper on the following days and times, namely: August 25, 2013 and that said newspaper was regularly distributed to its subscribers during all of said period. r . Subscribed and sworn to before me this day of August, 2013 �JL ),L Notary Public in and for the State of County. Account Number: 101416 26th esi ing at Evu,;tt, Sit nha "" PUBLIC N�a 2-17-2016 �O� 62 Packet Page 182 of 207 Washington State Liquor Control Board Changes in Proposed Rules September 4, 2013 On July 3, 2013, the Washington State Liquor Control Board (WSLCB) filed proposed rules with the state code reviser (CR 102). The Board held five public hearings across the state and solicited public input on its proposed rules. Based on public comments, the Board chose to revise its rules. The Board will file revised rules on September 4, 2013 (Supplemental CR 102). Below are the top revisions (no particular order) that the LCB has made to the rules based on public input and continued research and discussion. Production Limits • Added language that limits the total amount of marijuana to be produced at 40 metric tons • Added language that sets the maximum amount of space for marijuana production at two million square feet Production Tiers • Added language that creates three production tiers based on square footage: • Tier 1 — less than 2000 square feet • Tier 2 — 2000 to 10,000 square feet • Tier 3 — 10,000 to 30,000 square feet Market Control Limits • Limited any entity and/or principals within any entity to three producer or processor licenses. • Limited any principal and or entity to no more than three retail licenses with no multiple location licensee allowed more than 33 percent of the allowed licenses in any county or city On -Site Product Limits • Established the maximum amount of marijuana allowed on a producer licensee's premises at any time based on the type of grow operation (indoor, outdoor, greenhouse). o Producer License Outdoor or greenhouse: 125 percent of year's harvest Indoor: Six months of its annual harvest o Processor License ■ Six months of their average useable marijuana (plant material); and ■ Six months average of their total production (finished product) o Retailer License ■ Four months of their average inventory Retail Stores • A maximum of 334 retail stores will be allowed in the system • Stores locations are allocated based on population and consumption data Packet Page 183 of 207 1,000 Foot Buffer • Changed the way the 1,000 foot buffer is measured to "along the most direct route over or across established public walks, streets, or other public passageway between the proposed building/business locations to the perimeter of the grounds of the entities listed." Samples • Limited free samples are allowed between producers, processors and retailers for the purpose of negotiating a sale. Samples are not allowed to be given to retail customers. Tightened Definitions • Added a definition for "plant canopy" to clarify what area is considered in the square footage calculation for marijuana producers" • Revised the definition of "Public Park" to include parks owned or managed by a metropolitan park district. Clarified that trails are not included in the definition of "Public Park" • Revised the definition of "recreation center or facility." Added the language "owned and/or managed by a charitable non-profit organization, city, county, state, or federal government" Advertising • Added language requiring all advertising and labels of useable marijuana and marijuana infused products sold in the state of Washington may not contain any statement or illustration that: • Is false or misleading; • Promotes overconsumption; • Represents the use of marijuana has curative or therapeutic effects; • Depicts a child or other persons under legal age to consume marijuana, or includes: - Objects such as toys, characters or cartoon characters suggesting the presence of a child, or any other depiction designed in any manner to be especially appealing to children or other persons under legal age to consume marijuana; or - Is designed in any manner that would be especially appealing to children or other persons under legal age. • All advertising of any kind must contain the following warnings: "This product has intoxicating effects and may be habit forming"; and • "Marijuana can impair concentration, coordination, and judgment. Do not operate a vehicle or machinery under the influence of this drug." For more information regarding Initiative 502, please visit the Liquor Control Board website at www.lig.wa.gov. Packet Page 184 of 207 7. DISCUSSION REGARDING I-502 AND CITY OPTIONS REGARDING MARIJUANA. City Attorney Jeff Taraday referred to the memo in the Council packet prepared by Susan Drummond, Lighthouse Law Group, regarding the four options the City has for addressing marijuana facilities. Mr. Taraday explained the Council recently adopted a moratorium on which a public hearing will be held next. During the six months the moratorium is in effect, the City can consider what it wants its policy to be with regard to medical marijuana, collective gardens and recreational marijuana facilities that were approved via I-502. He reviewed the four options outlined in the memo: 1. Take no action 2. No immediate action; further assess likely impacts and legal concerns. Kent has litigation pending with regard to a ban on marijuana facilities. Mr. Taraday expected Kent's ban will be upheld by State courts but a published opinion has not yet been issued. 3. Adopt a permanent ban on marijuana facilities 4. Adopt zoning regulations that allow marijuana facilities in certain zones subject to conditions Mr. Taraday explained this is a timely discussion because there will be a great deal of activity with regard to I-502 in the next 6 months. Tomorrow the Liquor Control Board plans to inform cities and counties the number of retail marijuana facilities they will license for each area. The Liquor Control Board's allocation does not mean a city cannot ban retail marijuana facilities. The Liquor Control Board will allocate retail marijuana facilities based on population. Even if Edmonds is allocated a certain number of facilities, the City does not have to allow them. The City's code is essentially silent, other than the moratorium, with regard to collective gardens and retail marijuana stores. He noted no one could apply for a retail license until they have a State license. Mr. Taraday referred to the timeline in the packet, noting a date he learned about today is the Liquor Control Board estimates they will begin issuing licenses in March/April 2014. The City's moratorium will expire in February 2014; hopefully, the Council has provided clear direction before then regarding zoning, a ban, etc. If the decision is to ban, a ban should be in place by February 2014. If the decision is to zone facilities, the zoning should be in place by February 2014. Because the code is currently silent, he recommended the Council provide a clear policy directive. He did not recommend the Council take no action on a permanent basis. With regard to federal law, as the memo mentions, on August 29 the Justice Department decided they will allow I-502 to go into effect. He highlighted statements in a 4-page memo (not in the packet), Guidance Regarding Marijuana Enforcement intended for all United States attorneys: The Justice Department is committed to using its limited investigative and prosecutorial resources to address the most significant threats. The Justice Department identified eight particular threats that it will continue to focus on: • Preventing the distribution of marijuana to minors; • Preventing revenue from the sale of marijuana from going to criminal enterprises, gangs, and cartels; • Preventing the diversion of marijuana from states where it is legal under state law in some from to other states; • Preventing state -authorized marijuana activity from being used as a cover or pretext for the trafficking of other illegal drugs or other illegal activity; • Preventing violence and the use of firearms in the cultivation and distribution of marijuana; • Preventing drugged driving and the exacerbation of other adverse public health consequences associated with marijuana use; • Preventing the growing of marijuana on public lands and the attendant public safety and environmental dangers posed by marijuana production on public lands; and • Preventing marijuana possession or use on federal property. Edmonds City Council Approved Minutes September 3, 2013 Page 10 Packet Page 185 of 207 Mr. Taraday continued his summary of the memo: Outside of these enforcement priorities, the federal government has traditionally relied on states and local law enforcement agencies to address marijuana activity through enforcement of their own narcotics laws. The Department's guidance in this memorandum rests on its expectation that states and local governments that have enacted laws authorizing marijuana related conduct will implement strong and effective regulatory and enforcement systems that will address the threat those state laws could pose. If state enforcement efforts are not sufficiently robust to protect against the harms set forth above, the federal government may seek to challenge the regulatory structure itself. Mr. Taraday summarized all marijuana is illegal under federal law; the federal government is not changing the classification of marijuana under federal law. The memo states that federal law enforcement has their enforcement priorities and as long as the states are operating a tight ship with respect to their regulations and making sure State laws that make marijuana legal and the regulatory scheme do not interfere with the federal government's eight enforcement priorities, it appears the federal government will let the states continue without waiving their right to step in later if they perceive things are getting out of hand or the State's enforcement is too loose. Council President Pro Tem Fraley-Monillas recalled after the federal government's statements, the governor's office made a statement agreeing with the federal government. Mr. Taraday said it appears certain there will be State licensed retail marijuana facilities in Washington; the question is whether the Council wants them in Edmonds and if so, where. Council President Pro Tem Fraley-Monillas preferred to observe the challenges over the next few months. Mr. Taraday responded if a majority of the Council is thinking a ban may be the right way, there is no harm in leaving the moratorium in place and letting 2-4 months pass to see what happens with the Kent case, to confirm that the court will uphold cities' ability to ban retail marijuana facilities. However, if the Council is leaning toward permitting and zoning, he recommended Council not simply wait because it will take time for the Planning Board to work through appropriate zoning. Zoning would ideally take place before licenses are issued in March/April 2014. Councilmember Buckshnis said she was swaying between 2 (no immediate action) and 4 (adopt zoning regulations) and having the Parks, Planning & Public Works Committee discuss zoning regulations. She inquired about taxes the City would receive. Mr. Taraday answered unlike collective gardens which are not taxed, State licensed facilities will be taxed and if they are allowed in Edmonds, the City will receive the local share of sales tax. Councilmember Buckshnis asked if the City would determine that tax. Mr. Taraday answered it is sales tax; there is no special marijuana tax collected by the city. Councilmember Buckshnis recalled liquor tax is collected by the State and distributed to the cities. Mr. Taraday summarized the City does not have specific taxing authority unique to only marijuana facilities. If there is a State licensed retail marijuana facility in Edmonds, it would be like any other retail operation in Edmonds whereby the City would receive a portion of the sales tax. Councilmember Buckshnis suggested this also be reviewed by the Public Safety and Finance Committees. Mayor Pro Tem Petso observed a city may be permitted to prevent a facility from locating with 1,000 feet of a school. She asked if a city could require a greater distance or add other public facilities such as libraries or parks. Mr. Taraday explained I-502 will address that; the 1,000 foot buffer is listed in I-502 and covers parks, schools, libraries and other areas where minors may be present. The State will address much of that via its own licensing efforts. If the City has the ability to ban, it would have the authority to further restrict them. Councilmember Peterson summarized the issues moving forward include, 1) retail locations, 2) collective gardens, and 3) businesses that use marijuana as a food additive. Mr. Taraday advised under I-502, there are three different licenses, 1) producer, 2) processor, and 3) retailer. In addition there is the non-I-502 collective garden related to medical marijuana; there is currently nothing in the code to address this. Edmonds City Council Approved Minutes September 3, 2013 Page 11 Packet Page 186 of 207 Collective gardens are not licensed or taxed by the State. Unless there is City zoning to regulate collective gardens, the City cannot rely on the Liquor Control Board to regulate them. Councilmember Peterson asked if the City was more vulnerable to a collective gardening license without regulations in the code. Mr. Taraday requested the Council provide clear policy direction with regard to collective gardens. Before the moratorium was adopted there were inquiries about collective gardens. He did not envision that interest would go away with the establishment of State licensed marijuana outlets because collective gardens do not pay tax. Acting Development Services Director Rob Chave commented silence is not generally prohibition. If someone applies, staff attempts to determine where it fits in the code. Many of the land use classifications are very broad; for example a collective garden could be considered gardening. He did not recommend the Council do nothing. He agreed with referring it to multiple committees because land use will have a relatively minor role and there are other issues such as licensing, enforcement, etc. He suggested not referring to the Planning Board until the Council has had more discussion regarding what path they want to follow. Councilmember Peterson asked if restaurants would be allowed to use cannabis as an ingredient. Mr. Taraday answered he did not think so because no public consumption of marijuana was allowed even under I-502. Councilmember Peterson recalled I-502 did not allow public smoking but was unsure if there was no public consumption. Mr. Taraday recalled there no distinction between smoking and consumption; he offered to research. Councilmember Peterson asked whether there was a 1,000 foot restriction from schools, churches, etc. for breweries, distilleries, liquor stores and other licensed operations or were they only allowed in commercial areas. Mr. Chave answered there are similar distance separation requirements for adult entertainment; by the time they are applied throughout the City there are a very limited number of sites available. The City's GIS person is attempting to map potential sites under the limitations of I-502. He anticipated the potential locations would be fairly limited. Councilmember Peterson suggested that information be given to the committees for review. He asked if the State was utilizing GIS in allocating the number of facilities per jurisdiction. Mr. Taraday answered he believed the State was allocating facilities based on population not GIS. Councilmember Peterson observed the State could allocate Edmonds 15 facilities and there could only be 3 available sites. Mr. Taraday agreed that was possible. Councilmember Yamamoto asked whether Council action was necessary to extend the moratorium. Mr. Taraday answered the moratorium will remain in effect for 6 months from the date of adoption, February 2014. The Council has time to give this careful consideration. Depending on how the Council wants to proceed, it would be helpful to know sooner rather than later so staff can plan accordingly. Mayor Pro Tern Petso advised this was on tonight's agenda as a discussion item prior to the public hearing to inform the public. However, it appeared Mr. Taraday was asking for Council direction. Councilmember Peterson favored following the rules and regulations in I-502 with regard to zoning and siting. He also suggested obtaining information from other cities who have allowed collective gardens such as Mukilteo. Washington is on the leading edge of an important change in attitudes toward marijuana, both medical and recreational and it is important to have as much information as possible. Council President Pro Tem Fraley-Monillas agreed with Councilmember Peterson. Mayor Pro Tern Petso suggested scheduling this for October committee meetings. She asked Mr. Taraday whether he had sufficient direction from Council. Mr. Taraday answered there was time for discussion by Council committees. The Liquor Control Board plans to adopt the rules on October 16. The rules will be in fairly final form by the October committee meetings. A public hearing on the draft rules is scheduled on October 9. Edmonds City Council Approved Minutes September 3, 2013 Page 12 Packet Page 187 of 207 Councilmember Johnson agreed that would be a prudent course. She also suggested committees be provided the GIS information that identifies potential locations. Councilmember Peterson suggested further discussion could occur at the Council's October 22 work session. 8. PUBLIC HEARING ON ORDINANCE NO. 3938 - RELATING TO COLLECTIVE GARDENS AND THE RECREATIONAL USES OF MARIJUANA, ESTABLISHING AN IMMEDIATE EMERGENCY MORATORIUM ON THE SITING, ESTABLISHMENT AND OPERATION OF ANY STRUCTURES OR USES RELATING TO COLLECTIVE GARDENS, MARIJUANA PRODUCTION, MARIJUANA PROCESSING, OR MARIJUANA RETAILING, TO BE IN EFFECT UNTIL THE CITY OF EDMONDS ADOPTS ZONING REGULATIONS ADDRESSING SUCH MARIJUANA USES, AND ESTABLISHING AN IMMEDIATE EMERGENCY MORATORIUM ON THE SUBMISSION OF ANY BUSINESS LICENSE APPLICATIONS FOR SUCH USES, SETTING SIX MONTHS AS THE EFFECTIVE PERIOD OF THE MORATORIUM, TO ALLOW THE WASHINGTON STATE LIQUOR CONTROL BOARD AN OPPORTUNITY TO COMPLETE ITS RULE MAKING FOR THE LICENSING OF SUCH USES AND TO ALLOW THE CITY TO STUDY THE SECONDARY LAND USE IMPACTS OF SUCH USES, ESTABLISHING THE DATE OF THE PUBLIC HEARING ON THE MORATORIUM AND DECLARING AN EMERGENCY. City Attorney Jeff Taraday advised this is a statutorily required public hearing; anytime the Council adopts a moratorium a public hearing is required within 60 days of adoption. Mayor Pro Tern Petso opened the public participation portion of the public hearing. There were no members of the audience present who wished to provide testimony. Mayor Pro Tem Petso closed the public participation portion of the public hearing. Mr. Taraday advised he would prepare a resolution using the whereas statements from the ordinance as the Findings of Fact for Council consideration at the September 10 meeting. Councilmember Peterson recalled he voted against the moratorium. Although he likely still would have voted against it, he would have felt more comfortable if the previous item had been scheduled on the agenda along with the moratorium. 9. RECONSIDERATION OF THE MAYOR'S VETO OF ORDINANCE NO. 3940 - REPEALING INTERIM ORDINANCE NO. 3935, WHICH AMENDED THE CRITICAL AREAS ORDINANCE, SPECIFICALLY SECTIONS ECDC 23.40.220, 23.40.320, 23.50.020, 23.50.040, AND 23.90.040, TO ALLOW DEVELOPMENT WITHIN LEGALLY ESTABLISHED IMPERVIOUS AREAS AND WITHIN BUFFER AREAS THAT ARE PHYSICALLY SEPARATED AND FUNCTIONALLY ISOLATED FROM AN ASSOCIATED CRITICAL AREA. Mayor Pro Tern Petso explained this reconsideration is required by State law. Councilmember Bloom asked if this was being done because the Mayor has the option to either veto an ordinance or sign and pass it. City Attorney Jeff Taraday answered yes; or a Mayor could do nothing in which case it becomes law. Councilmember Bloom referred to the last sentence of the RCW that states if the Mayor fails for 10 days to either approve or veto an ordinance, it shall become valid without his or her approval. Ordinances shall be signed by the mayor and attested by the clerk. She asked what happened if the Mayor did not veto or sign an ordinance. Mr. Taraday explained if the Mayor does not veto or sign an ordinance it becomes valid without his/her approval. Councilmember Bloom asked whether it became effective within 10 days. Mr. Taraday answered the effective date depends on what is stated in the ordinance. Councilmember Bloom observed the effective date could be as stated in the ordinance; Edmonds City Council Approved Minutes September 3, 2013 Page 13 Packet Page 188 of 207 court salary has not changed since 2008. In 2013 the State Salary Commission approved a 2% increase in 2013 and a 3% increase in 2014 for district court judges. In order for the City to be eligible to continue to receive the funds, approximately $12,000 - $13,000/year, his salary must be raised by the same amount. The annual cost is described in the agenda memo. City Attorney Jeff Taraday explained the Citizens Salary Commission sets the compensation for all elected officials including the judge. While the Commission established the salary for the Council and Mayor, they did defer the judge's salary to the Council. The Commission meets in the spring of every even numbered year; they can address the 2014 increase at that time. He suggested when the Commission meets, they are asked to tie the judge's salary to this formula. Human Resources Reporting Director Carrie Hite explained she was the staff liaison to the Citizens Commission on Compensation for Elected Officials in 2012. She referred to the May 1, 2012 Council minutes in which the Commission deferred the judge's salary to the 95% of the district court judge and that any changes in the state salary rate be reflected in the judge's compensation for 2013 and 2014. Mr. Taraday explained that means the Council does not need to take any action; it will happen automatically. He cited RCW 35.21.015 which states any change in salary shall be filed by the Commission with the City Clerk and shall become effective and incorporated into the city or town budget without further action of the city council or salary commission. He summarized in accordance with the RCW, it would be improper for the Council to take action on the judge's salary. 7A. PROPOSED ORDINANCE ADOPTING A MORATORIUM ON MARIJUANA DISPENSARIES Mayor Earling read the title of the ordinance: An ordinance of the City of Edmonds, Washington, relating to collective gardens and the recreational use of marijuana, establishing an immediate emergency moratorium on the siting, establishment and operation of any structures or uses relating to collective gardens, marijuana production, marijuana processing, or marijuana retailing, to be in effect until the City of Edmonds adopts zoning regulations addressing such marijuana uses, and establishing an immediate emergency moratorium on the submission of any business license applications for such uses, setting six months as the effective period of the moratorium, to allow the Washington State Liquor Control Board an opportunity to complete its rulemaking for the licensing of such uses and to allow the City to study the secondary land use impacts of such uses, establishing the date of the public hearing on the moratorium and declaring an emergency. Mayor Earling explained he asked the City Attorney to prepare the ordinance. With the passage of I-502, there is a series of new regulations. With the recent news that the Liquor Control Board extended 90 days for additional rulemaking consideration, it was appropriate for the City to take this action immediately. Councilmember Buckshnis agreed this was appropriate, noting the State of Washington needs time and the City needs time. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER JOHNSON, TO ADOPT ORDINANCE NO. 3938, AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, RELATING TO COLLECTIVE GARDENS AND THE RECREATIONAL USE OF MARIJUANA, ESTABLISHING AN IMMEDIATE EMERGENCY MORATORIUM ON THE SITING, ESTABLISHMENT AND OPERATION OF ANY STRUCTURES OR USES RELATING TO COLLECTIVE GARDENS, MARIJUANA PRODUCTION, MARIJUANA PROCESSING, OR MARIJUANA RETAILING, TO BE IN EFFECT UNTIL THE CITY OF EDMONDS ADOPTS ZONING REGULATIONS ADDRESSING SUCH MARIJUANA USES, AND ESTABLISHING AN IMMEDIATE EMERGENCY MORATORIUM ON THE SUBMISSION OF ANY BUSINESS LICENSE APPLICATIONS FOR SUCH USES, SETTING SIX MONTHS AS THE EFFECTIVE PERIOD OF THE MORATORIUM, TO ALLOW THE WASHINGTON STATE LIQUOR CONTROL BOARD AN OPPORTUNITY TO COMPLETE ITS RULEMAKING FOR THE LICENSING OF SUCH USES AND TO ALLOW THE CITY TO STUDY THE SECONDARY Edmonds City Council Approved Minutes August 20, 2013 Page 9 Packet Page 189 of 207 LAND USE IMPACTS OF SUCH USES, ESTABLISHING THE DATE OF THE PUBLIC HEARING ON THE MORATORIUM AND DECLARING AN EMERGENCY. Councilmember Buckshnis commented everyone will be looking at how Washington State handles this law. She personally preferred to "tax the heck out of it" to generate additional revenue. The State and the City need time to do things thoughtful because it has the potential to change the face of Edmonds. Councilmember Peterson did not support an emergency moratorium without notice to the public even though he understood the reasoning. If the ordinance passes, he hoped a public hearing would be scheduled as soon as possible. He viewed this as an opportunity to recruit businesses and move forward in a very progressive way as the State has. Councilmember Fraley-Monillas asked whether the ordinance include an automatic repeal of the moratorium after six months. City Attorney Jeff Taraday explained the ordinance has a provision that requires the Council to take action to terminate the moratorium. He read Section 5 of the ordinance, "Duration of Moratorium. The moratorium imposed by this Ordinance shall commence on the date of the adoption of this Ordinance. As long as the City holds a public hearing on the moratorium and adopts findings and conclusions in support of the moratorium (as contemplated by Section 6 herein), the moratorium shall not terminate until six (6) months after the date of adoption, or at the time all of the events described in Section 3 have been accomplished, whichever is sooner. The Council shall make the decision to terminate the moratorium by ordinance, and termination shall not otherwise be presumed to have occurred." Mr. Taraday clarified as the ordinance is currently drafted, the Council would need to take subsequent action to terminate the moratorium but that sentence could be revised if the Council wished. If the Council wanted a permanent ban on marijuana facilities as some cities have done, he recommended that not be done by simply leaving the moratorium in place, but rather by adopting a permanent ban. Councilmember Bloom asked whether a public hearing was required. Mr. Taraday answered if the moratorium is adopted, a public hearing is required within 60 days of adoption. Council President Petso advised the date of the public hearing was unknown at this point, possibly September 3, 2013. Council President Petso asked whether the moratorium could be repealed following the public hearing if the Council chose. Mr. Taraday answered this is not an interim ordinance but a moratorium; the City is not required to leave the moratorium in place for six months. Like any ordinance, it can be repealed. MOTION CARRIED (5-2), COUNCILMEMBERS PETERSON AND FRALEY-MONILLAS VOTING NO. 8. AUTHORIZATION FOR THE MAYOR TO SIGN A GRANT ACCEPTANCE INTENT NOTICE AND GRANT AGREEMENT WITH THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY FOR A MUNICIPAL STORMWATER CAPACITY GRANT FOR $50,000 AND A PROJECT SPECIFIC PLANNING AND DESIGN OF RETROFIT/LID PROJECT GRANT UP TO 120 000 Stormwater Engineering Program Manager Jerry Shuster reviewed grants the City has received in the past (agenda items shown in italics): Period Type Amount 2007-2009 Municipal Stormwater Capacity Grant $75,000 2010-2012 Municipal Stormwater Capacity Grant and Stormwater Retrofit or LID Planning & Design $178,115 2012-2015 Statewide Stormwater Grant Program — Vactor Waste Facility Retrofit $259,745 2013-2014 Watershed Protection and Restoration Grant — Perrinville Creek Stormwater Flow Reduction Study and Pre -Design Report $188,772 Edmonds City Council Approved Minutes August 20, 2013 Page 10 Packet Page 190 of 207 I ® all i NOW-- MRS ,rgoof -_ .. 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Nowr®Due m 1 1 1 :•l -- W1 7�� 1-5 111111l• w •N m:T7'i'141 The Deputy Attorney General U.S. Department of Justice Office of the Deputy Attorney General Washington, D.C. 20530 August 29, 2013 MEMORANDUM FOR ALL UNITED ST S ATTORNEYS FROM: James M. Cole Deputy Attorney eneral SUBJECT: Guidance Regarding Marijuana Enforcement In October 2009 and June 2011, the Department issued guidance to federal prosecutors concerning marijuana enforcement under the Controlled Substances Act (CSA). This memorandum updates that guidance in light of state ballot initiatives that legalize under state law the possession of small amounts of marijuana and provide for the regulation of marijuana production, processing, and sale. The guidance set forth herein applies to all federal enforcement activity, including civil enforcement and criminal investigations and prosecutions, concerning marijuana in all states. As the Department noted in its previous guidance, Congress has determined that marijuana is a dangerous drug and that the illegal distribution and sale of marijuana is a serious crime that provides a significant source of revenue to large-scale criminal enterprises, gangs, and cartels. The Department of Justice is committed to enforcement of the CSA consistent with those determinations. The Department is also committed to using its limited investigative and prosecutorial resources to address the most significant threats in the most effective, consistent, and rational way. In furtherance of those objectives, as several states enacted laws relating to the use of marijuana for medical purposes, the Department in recent years has focused its efforts on certain enforcement priorities that are particularly important to the federal government: • Preventing the distribution of marijuana to minors; • Preventing revenue from the sale of marijuana from going to criminal enterprises, gangs, and cartels; Preventing the diversion of marijuana from states where it is legal under state law in some form to other states; • Preventing state -authorized marijuana activity from being used as a cover or pretext for the trafficking of other illegal drugs or other illegal activity; Packet Page 192 of 207 Memorandum for All United States Attorneys Page 2 Subject: Guidance Regarding Marijuana Enforcement • Preventing violence and the use of firearms in the cultivation and distribution of marijuana; • Preventing drugged driving and the exacerbation of other adverse public health consequences associated with marijuana use; Preventing the growing of marijuana on public lands and the attendant public safety and environmental dangers posed by marijuana production on public lands; and # Preventing marijuana possession or use on federal property. These priorities will continue to guide the Department's enforcement of the CSA against marijuana -related conduct. Thus, this memorandum serves as guidance to Department attorneys and law enforcement to focus their enforcement resources and efforts, including prosecution, on persons or organizations whose conduct interferes with any one or more of these priorities, regardless of state law.I Outside of these enforcement priorities, the federal government has traditionally relied on states and local law enforcement agencies to address marijuana activity through enforcement of their own narcotics laws. For example, the Department of Justice has not historically devoted resources to prosecuting individuals whose conduct is limited to possession of small amounts of marijuana for personal use on private property. Instead, the Department has left such lower -level or localized activity to state and local authorities and has stepped in to enforce the CSA only when the use, possession, cultivation, or distribution of marijuana has threatened to cause one of the harms identified above. The enactment of state laws that endeavor to authorize marijuana production, distribution, and possession by establishing a regulatory scheme for these purposes affects this traditional joint federal -state approach to narcotics enforcement. The Department's guidance in this memorandum rests on its expectation that states and local governments that have enacted laws authorizing marijuana -related conduct will implement strong and effective regulatory and enforcement systems that will address the threat those state laws could pose to public safety, public health, and other law enforcement interests. A system adequate to that task must not only contain robust controls and procedures on paper; it must also be effective in practice. Jurisdictions that have implemented systems that provide for regulation of marijuana activity ' These enforcement priorities are listed in general terms; each encompasses a variety of conduct that may merit civil or criminal enforcement of the CSA. By way of example only, the Department's interest in preventing the distribution of marijuana to minors would call for enforcement not just when an individual or entity sells or transfers marijuana to a minor, but also when marijuana trafficking takes place near an area associated with minors; when marijuana or marijuana -infused products are marketed in a manner to appeal to minors; or when marijuana is being diverted, directly or indirectly, and purposefully or otherwise, to minors. Packet Page 193 of 207 Memorandum for All United States Attorneys Subject: Guidance Regarding Marijuana Enforcement Page 3 must provide the necessary resources and demonstrate the willingness to enforce their laws and regulations in a manner that ensures they do not undermine federal enforcement priorities. In jurisdictions that have enacted laws legalizing marijuana in some form and that have also implemented strong and effective regulatory and enforcement systems to control the cultivation, distribution, sale, and possession of marijuana, conduct in compliance with those laws and regulations is less likely to threaten the federal priorities set forth above. Indeed, a robust system may affirmatively address those priorities by, for example, implementing effective measures to prevent diversion of marijuana outside of the regulated system and to other states, prohibiting access to marijuana by minors, and replacing an illicit marijuana trade that funds criminal enterprises with a tightly regulated market in which revenues are tracked and accounted for. In those circumstances, consistent with the traditional allocation of federal -state efforts in this area, enforcement of state law by state and local law enforcement and regulatory bodies should remain the primary means of addressing marijuana -related activity. If state enforcement efforts are not sufficiently robust to protect against the harms set forth above, the federal government may seek to challenge the regulatory structure itself in addition to continuing to bring individual enforcement actions, including criminal prosecutions, focused on those harms. The Department's previous memoranda specifically addressed the exercise of prosecutorial discretion in states with laws authorizing marijuana cultivation and distribution for medical use. In those contexts, the Department advised that it likely was not an efficient use of federal resources to focus enforcement efforts on seriously ill individuals, or on their individual caregivers. In doing so, the previous guidance drew a distinction between the seriously ill and their caregivers, on the one hand, and large-scale, for -profit commercial enterprises, on the other, and advised that the latter continued to be appropriate targets for federal enforcement and prosecution. In drawing this distinction, the Department relied on the common-sense judgment that the size of a marijuana operation was a reasonable proxy for assessing whether marijuana trafficking implicates the federal enforcement priorities set forth above. As explained above, however, both the existence of a strong and effective state regulatory system, and an operation's compliance with such a system, may allay the threat that an operation's size poses to federal enforcement interests. Accordingly, in exercising prosecutorial discretion, prosecutors should not consider the size or commercial nature of a marijuana operation alone as a proxy for assessing whether marijuana trafficking implicates the Department's enforcement priorities listed above. Rather, prosecutors should continue to review marijuana cases on a case -by -case basis and weigh all available information and evidence, including, but not limited to, whether the operation is demonstrably in compliance with a strong and effective state regulatory system. A marijuana operation's large scale or for -profit nature may be a relevant consideration for assessing the extent to which it undermines a particular federal enforcement priority. The primary question in all cases — and in all jurisdictions — should be whether the conduct at issue implicates one or more of the enforcement priorities listed above. Packet Page 194 of 207 Memorandum for All United States Attorneys Page 4 Subject: Guidance Regarding Marijuana Enforcement As with the Department's previous statements on this subject, this memorandum is intended solely as a guide to the exercise of investigative and prosecutorial discretion. This memorandum does not alter in any way the Department's authority to enforce federal law, including federal laws relating to marijuana, regardless of state law. Neither the guidance herein nor any state or local law provides a legal defense to a violation of federal law, including any civil or criminal violation of the CSA. Even in jurisdictions with strong and effective regulatory systems, evidence that particular conduct threatens federal priorities will subject that person or entity to federal enforcement action, based on the circumstances. This memorandum is not intended to, does not, and may not be relied upon to create any rights, substantive or procedural, enforceable at law by any party in any matter civil or criminal. It applies prospectively to the exercise of prosecutorial discretion in future cases and does not provide defendants or subjects of enforcement action with a basis for reconsideration of any pending civil action or criminal prosecution. Finally, nothing herein precludes investigation or prosecution, even in the absence of any one of the factors listed above, in particular circumstances where investigation and prosecution otherwise serves an important federal interest. cc: Mythili Raman Acting Assistant Attorney General, Criminal Division Loretta E. Lynch United States Attorney Eastern District of New York Chair, Attorney General's Advisory Committee Michele M. Leonhart Administrator Drug Enforcement Administration H. Marshall Jarrett Director Executive Office for United States Attorneys Ronald T. Hosko Assistant Director Criminal Investigative Division Federal Bureau of Investigation Packet Page 195 of 207 MINUTES PUBLIC SAFETY AND PERSONNEL COMMITTEE MEETING OCTOBER 8, 2013 Elected Officials Present: Councilmember Bloom Councilmember Peterson City Staff Present: Mary Ann Hardie, Human Resources Manager Jeff Taraday, City Attorney Al Compaan, Chief of Police The meeting was called to order at 8:00 p.m. A. AWC Interlocal Agreement and Resolution for participation in AWC's new self -funded insurance programs. Mary Ann Hardie, Human Resources Manager, presented this item. Action: Committee agreed to forward to consent agenda. B. Discussion: Edmonds City Code Chapter 2.10 Revisions. Action: Committee agreed to include in the Chapter 2.10 revisions for discussion of full council the following: (1) Reference to the RCWs that allow for discussion of qualifications of director candidate(s) in executive session prior to Council confirmation of Mayor's appointment. (2) Council can reduce number of candidates they interview to less than three only by a super- majority vote. C. Continued discussion regarding Code of Conduct. Committee edited the draft, removing duplications and for language consistency. At City Attorney's request, the draft version of the Code of Conduct will be forwarded to the city's judge, an elected official, for his input as to whether the elected position of judge should be included in the Code of Conduct. Action: Recommend scheduling this item on future Council agenda for finalizing the draft and referral back to City Attorney. D. Discussion regarding Council attendance via speaker phone. The committee decided to use the Spokane policy as a framework and to discuss in full Council the following: Public Safety & Personnel Committee October 8, 2013 Page 1 of 2 Packet Page 196 of 207 (1) Definition of extraordinary circumstances such as: travel complications Medical/family emergencies. (2) Whether or not we should allow call ins to items associated with public hearings. (3) Confirm call in to quasi-judicial hearings not allowed. Action: Forward for full Council discussion to finalize policy. E. Discussion regarding the establishment and operation of any structures or uses relating to collective gardens, marijuana production, marijuana processing, or marijuana retailing in the City of Edmonds. Chief Al Compaan participated in this discussion. He reported that the Legislature will deal with medical marijuana in this session. Council to address under 502: - collective gardens- deal with re: medical marijuana statutes - marijuana retail - production of marijuana- Edmonds is probably not conducive to production facilities secondary to space required. Currently the state does not have a licensing requirement. They have stated that by 2015 retail establishments must be licensed. Retail establishments must be stand alone. Action: Forward to full Council for a Policy discussion to include: - discussion of Federal guidelines - discussion of buffers issue- council may choose to be more restrictive. Public Safety & Personnel Committee October 8, 2013 Page 2 of 2 Packet Page 197 of 207 Public Works, Parks and Planning Committee Meeting October 8, 2013 Elected Officials Present: Council Member Kristiana Johnson Council Member Lora Petso The committee convened at 8:00 p.m. Staff Present: Phil Williams, Public Works Director Rob English, City Engineer Renee McRae, Recreation Manager Rob Chave, Acting Development Services Director A. Authorization for Mayor to sign addendum to the A/E PSA for City Park. Ms. Hite (via phone) provided a summary of the scope of work and responded to questions from the committee. ACTION: Moved to consent agenda for approval. B. Authorization for Mayor to sign Interagency Agreement (IAA) with the Department of Ecology for Funding the Regional Stormwater Monitoring Program. Mr. English reviewed the scope of stormwater services and the City's cost to complete the work each year. The cost will be paid by the City's stormwater utility fund. ACTION: Moved to consent agenda for approval. C. Interlocal Agreement with the City of Mountlake Terrace to replace and maintain approximately 400 linear feet of 8" sewerline and 400 feet waterline and associated appurtenances within Mountlake Terrace City limits. Mr. English outlined where the jurisdiction boundaries are on 2281" St. east of 741" Ave adjacent to the City of Mountlake Terrace. The Interlocal agreement will cover a waterline and sewer replacement project that is needed to repair existing sewer conveyance problems on 2281" St. The committee requested a copy of the final version of the ILA when it is placed on the consent agenda for approval. ACTION: Moved to consent agenda for approval at a future Council meeting. D. Authorization for Mayor to sign Supplemental Agreement #3 with Perteet for additional design work for the 228th St. SW Corridor Improvement Project. Mr. English provided a summary of the scope of work to modify the design of the stormwater detention vault for the 228t" St Corridor project. The committee requested a copy of the final version of the Supplement when it is placed on the consent agenda for approval. ACTION: Moved to consent agenda for approval at a future Council meeting. Packet Page 198 of 207 Parks, Planning and Public Works Committee Minutes October 8, 2013 Page 2 E. Quarterly Public Works Project Report Mr. English highlighted several on -going projects from the 3Id quarter report. The committee asked questions about several projects on the report. ACTION: Moved to consent agenda for Council information. F. Review of Street Tree Management Policy Mr. Williams presented a draft of the revised street tree management policy to the Committee and answered questions about the existing policy. ACTION: Moved to consent agenda and recommend draft policy be presented to the City's Tree Board. G. Presentation and discussion of utility rate adjustments. Mr. Williams reviewed staff's recommendation for a three-year proposed utility rate adjustment for the water, sewer and stormwater funds. He highlighted the savings to rate payers, if the City can eliminate debt financing of the capital improvement program. ACTION: Schedule a presentation and a public hearing for the full City Council. H. Backf low prevention compliance fee authorization discussion. Mr. Williams recommended a $125 compliance fee for the annual testing of backflow prevention devices. ACTION: Add fee to the proposed permit fees in the 2014 Budget. Discussion regarding the establishment and operation of any structures or uses relating to collective gardens, marijuana production, marijuana processing, or marijuana retailing in the City of Edmonds. Rob Chave introduced the discussion, reviewing the map that illustrated potential buffers established by the Liquor Control Board's current rules, which are moving toward becoming final. Although many areas of the city are covered by buffers, some of the neighborhood commercial areas (Five Corners, Perrinville, Westgate) are not within a buffer. Highway 99 contains some areas that are potential sites for retail outlets. Under the LCB's rules, Edmonds is potentially slated for two retail stores. The Committee discussed options, and felt that the CG and CG2 zones along Highway 99 made the most sense as zones to allow production, processing and retail businesses. J. Continued discussion on developing a decision tree for Harbor Square deliberations. Item not discussed. The meeting adjourned at 9:54 p.m. Packet Page 199 of 207 AM-6355 City Council Meeting Meeting Date: 11/26/2013 Time: 15 Minutes Submitted By: Scott Passey Department: City Clerk's Office Review Committee: Committee Action: Type: Information Information Subject Title Report on City Council Committee Meetings of November 12, 2013 Recommendation For information. Previous Council Action N/A 10. Narrative Copies of the meeting minutes are attached for the following City Council committee meetings: 11-12-13 Finance Committee 11-12-13 Parks, Planning and Public Works Committee 11-12-13 Public Safety and Personnel Committee Attachments 11-12-13 Finance Committee minutes 11-12-13 Parks, Planning & PW Committee minutes 11-12-13 Public Safety & Personnel Committee minutes Form Review Form Started By: Scott Passey Started On: 11/22/2013 09:38 AM Final Approval Date: 11/22/2013 Packet Page 200 of 207 FINANCE COMMITTEE MEETING MINUTES November 12, 2013 Councilmembers Present Councilmember Yamamoto, Chair Councilmember Adrienne Fraley-Monillas Councilmember Buckshnis Public Present None Staff Present Roger Neumaier, Finance Director Stephen Clifton, Comm. Serv./Econ. Dev. Dir. Phil Williams, Public Works Director Francis Chapin, Cultural Services Manager Jeannie Dines, Recorder Councilmember Yamamoto called the meeting to order at 9:12 p.m. A. Update for renewal of 2014 Executive Assistant to Council Employment Agreement Action: Schedule on Consent Agenda B. Authorization for Mayor to Sign Intergovernmental Cooperative Purchasing Agreement with Alderwood Water & Wastewater District (AWWD) Mr. Williams reported this will allow the City to utilize AWWD's Supply and Delivery of Programmable Logic Controller (PLC) Equipment contract to replace the PLC at the City's treatment plant. Action: Schedule on Consent Agenda C. Authorization for the Mayor to Sign the SRF Loan from the State of Washington for WWTP Switchgear Protect Mr. Williams explained the original intent was to borrow $1.3 million at 2.3% for 20 years with partners Mountlake Terrace, Ronald Sewer and Olympic Water and Sewer District. A question was raised whether the City could borrow funds for the benefit of all partners. The recommendation was to finance Edmonds' portion of the project, approximately $650,000, and the others will identify their own financing. Action: Schedule for short presentation at full Council H. Authorization for Mayor to Sign HGAC Interlocal Contract for Cooperative Purchasing Agreement Mr. Williams explained the City purchased a sweeper last year via the Houston -Galveston Area Council Interlocal Contract. The auditor found the Interlocal Contract was not presented to the Council in the form of a resolution as required by State law. Action: Schedule on Consent Agenda D. Discussion of Edmonds Public Facilities District Task Force Preliminary Report Mr. Neumaier recalled in early September he presented a proposal to the Council. Council President Petso recommended the Task Force review the PFD's financial situation and provide the Council a report. Mr. Neumaier reviewed the PFD Task Force Preliminary Report including the value and impact of the organization to the community, the PFD's external debt, revenue sources, uncertainty of revenue sources, ownership, grant agreement approach, audit issues, funding analysis of comparable Packet Page 201 of 207 entities, policy objectives of the City in regard to the PFD, and risk for the City. Discussion followed regarding the long term capital debt issue and ownership structure of other PFD facilities. Suggestions included trending the PFD's revenues and the PFD providing a five year operating history and projections. Action: Discussion only E. Discussion and Potential Action regarding Audited Financial Statement Issue and Council Oversight of Removing Receivables Councilmember Buckshnis outlined the two issues in her detailed agenda packet regarding the removal of a $4.95MM receivable from the City's balance sheet and an offsetting payable from the PFD's book. A transaction that has been on the books for 12 years with repayment following an ILA. She said rather than debate the transaction these two items need to be addressed: 1) should the administration be granted the power to perform the removal of receivables without Council consent, and 2) should the financial statements be restated to reflect the true nature of the accounting transaction. Mr. Neumaier supported the auditor's recommendation and suggested a third party expert provide an opinion regarding the ILA. He also suggested researching the standard in other cities which Buckshnis indicated she had done and that Edmonds did not fit into the same standards as being a debt issuing component unit as specified in GASB 48 (para 77,78,79). A lively discussion followed regarding the auditor's recommendation and whether administration should be permitted to remove receivables without Council authorization. Mr. Neumaier indicated he was supportive of a Council policy to authorize receivable write-offs. In addition, he is open to development of a prior period adjustment Council review policy that would have applied in this instance. Ms. Buckshnis indicated that note 77 and the balance sheet verified that the receivable had been removed and that basically a policy needs to be established. It was suggested Mr. Neumaier provide his opinions and Councilmember Fraley Monillas asked how other cities handled these transactions and Ms. Buckshnis indicated that Tukwila and other cities require Council approval on removing receivables. Ms. Buckshnis stated that we needed to just end the debate. Mr Yamamato and Ms. Fraley Monillas agreed further discussion should be postponed until the PFD's audit is finalized. Action: When PFD audit finalized, determine if issue will return to Finance Committee for further discussion or go to full City Council. Ms. Buckshnis felt it should just go to full Council. F. 2013 November Budget Amendment Mr. Neumaier reviewed the November budget amendment. He distributed an amendment for the 761n Avenue project which the Council approved tonight. He responded to questions regarding the increase in TBD revenue and staff member who provides services to various funds. Action: Schedule for full Council G. 2013 September Budgetary Financial Report Mr. Neumaier reviewed the report; as requested, several items have been added to the report. He highlighted: • General Fund revenues are 6.8% over 2012 YTD • Expenditures are anticipated to be 2% under budget • Stormwater bond revenue is not yet reflected • REET revenue is expected to exceed $900,000 by yearend • The economy looks good Packet Page 202 of 207 Mr. Neumaier responded to Council questions regarding the risk management reserve and Human Resource expenses. Action: Schedule quarterly report for full Council Public Comments - None Adjournment — The meeting adjourned at 10:07 PM. Packet Page 203 of 207 Public Works, Parks and Planning Committee Meeting November 12, 2013 Elected Officials Present: Staff Present: Council Member Kristiana Johnson Phil Williams, Public Works Director Council Member Lora Petso Rob English, City Engineer Carrie Hite, Parks, Rec. & Cultural Services Director Rob Chave, Acting Development Services Director The committee convened at 8:00 p.m. A. Minor technical amendments to ECDC 10.90.040 regarding the Historic Preservation Commission's powers and duties. Mr. Chave reviewed the proposed code change. This was proposed by the Historic Preservation Commission and is intended to bring the code into consistency with the Commission's mission and responsibilities. ACTION: The proposed amendment will be placed on a future consent agenda for approval. B. Expression of support for potential solar grant partnership. Mr. Chave introduced the proposal by NW SEED to seek a grant from Snohomish County PUD for a solar initiative in the county. NW SEED is asking the City to act as a partner/community sponsor on the project, which would provide the community with the potential to contract for low- cost solar installations similar to other successful projects undertaken by NW SEED in the Seattle -Snohomish County area. The program seeks proposals from qualifited contractors, and a guaranteed price is negotiated which would be accessible to people within the community. All contracting would be done by individuals directly with the selected contractor; the City would help publicize the availability of the program, but would not be responsible for the program's operation. If the grant application is successful, a memorandum of understanding would be developed. NW SEED is asking for a letter from the City as a local community sponsor in support of the program. ACTION: The proposed authorization will be placed on the next Council agenda for approval, with the understanding that any future memorandum of understanding resulting from a successful grant would undergo further Council review. C. 2014 Engineering and Development Services Fees resolution. Mr. Chave summarized the fee proposal, noting that fees have not been updated since 2009. Staff did extensive analysis on the cost of providing service, and the fees make an attempt to include overhead and the full costs of permitting. While many building fees are in line with other jurisdictions and will not be changed, the large majority of fees are proposed to be increased. The Committee reviewed several fees, with the discussion pointing out that appeals are still being subsidized (so that appeals are still affordable and accessible) and some minor permits are kept low (e.g. fences) to reflect the relatively low cost of the project. High fees on small projects would tend to encourage people to not seek the permit. ACTION: Move to the full Council as an agenda item for approval. Packet Page 204 of 207 D. Authorization for Mayor to sign agreements with Frontier, Snohomish County PUD, Comcast, and Astound Broadband, LLC for the underground conversion of overhead utility lines within the Five Corners Roundabout project limits. Mr. English explained that the City will be preparing agreements with each Utility Company to address the relocation of overhead utilities to underground for the Five Corners Project. Each agreement will be placed on the consent agenda after they have been approved by the City Attorney and accepted by the utility company. ACTION: The agreements will be placed on future consent agendas for approval. E. Authorization for Mayor to Sign Intergovernmental Cooperative Purchasing Agreement with Alderwood Water & Wastewater District. Mr. Williams explained why the Agreement is needed to purchase programmable logic controller (PLC) equipment for the Wastewater Treatment Plant. ACTION: Moved to consent agenda for approval. F. Authorization to award a contract for the Citywide Safety Improvements Project. Mr. English informed the committee that the project has been advertised for construction bids and the bids are due on Friday, Nov 15t". Staff will review the low bid and if it is acceptable, then a recommendation to award will be placed on the next available consent agenda. ACTION: Moved to consent agenda for approval at a future Council meeting. G. Authorize Mayor to sign Interlocal Agreement with Snohomish County for Conservation Futures Grant to acquire beachfront property. The PPP committee is forwarding this to Council on consent. ACTION: Moved to consent agenda for approval. H. Authorization for Mayor to sign HGAC Interlocal Contract for Cooperative Purchasing Agreement. Mr. Williams recommended executing a Resolution authorizing the purchase of a street sweeper. ACTION: Moved to consent agenda for approval. I. Authorization for Mayor to sign Supplemental Agreement #8 with David Evans & Associates for additional illumination work for the Five Corners Roundabout project. Mr. English outlined the scope of work and how the services are needed to incorporate the art work in the center of the roundabout. The additional services will be paid with local funds. ACTION: Moved to consent agenda for approval. J. Authorization for Mayor to sign an Interlocal Agreement (ILA) with Snohomish County for a Natural Yard Care Practices Outreach Program Targeting Homeowners. Packet Page 205 of 207 Mr. English provided a summary of the outreach program that Snohomish County received a grant to administer. The City's contribution to fund this outreach program is $2,800. ACTION: Moved to consent agenda for approval at a future Council meeting. K. Authorization for the Mayor to sign Supplemental Agreement No. 2 with the Blueline Group for additional construction inspection and administration services. Mr. English gave an overview of the professional services that Blueline will be providing as part of Supplemental No. 2. Blueline will be providing construction support services for the 76t" Ave Waterline replacement and the sewer CIPP rehabilitation project. ACTION: Moved to consent agenda for approval. Council Member Lora Petso left the Committee meeting during the discussion of Item L and returned for the remaining items. L. Acceptance of a 50-foot street dedication (105t" PI W) and authorization for Mayor to sign face of plat documents accepting the street dedication. Mr. English reviewed the street dedication, city utilities and utilities owned by the Olympic View Water and Sewer District. ACTION: The Plat will be presented to the full Council for approval on December 3rd M. Veterans' Memorial Park Update. Carrie Hite gave an update on the proposed location and requested the Committee for forward it to Council for approval. Councilmember Peterson, Planning Board member Tibbot, and Mr. Ron Clyborne were in attendance, representing the veteran's committee that will be working on this. The location selected is the grassy area on the south side of the Public Safety Building. The committee will be presenting this proposed location to full Council on November 26t", 2013. ACTION: The committee will be presenting this proposed location to full Council on November 26th, 2013. N. City Park project update. Carrie Hite gave a brief update on the timeline for awarding bids for both the Play area equipment and Spray area equipment, and requested the PPP committee to hold a special meeting next week to review and approve for full Council. Carrie Hite will coordinate with both Councilmember Johnson and Councilmember Petso, and City Clerk Scott Passey to arrange this. ACTION: A special PPP meeting will be held the week of November 18tn O. Public Comments None. The meeting adjourned at 10:00 pm. Packet Page 206 of 207 MINUTES PUBLIC SAFETY AND PERSONNEL COMMITTEE NOVEMBER 12, 2013 Elected Officials Present: Councilmember Bloom Councilmember Peterson The Meeting was called to order at 9:22 p.m. City Staff Present: John Westfall, Fire Marshal Kevin Zweber, Fire Inspector A. Residential Dwelling Sprinkler Report. Snohomish Fire District 1 gave a report on residential sprinklers. There have been 21 detached single-family homes permitted since the ordinance went into effect. The average cost of installing the sprinklers was $1.58sq/ft which is in line with the national average but slightly higher than originally estimated. Action: No action taken. Informational update only. B. Update for renewal of 2014 Executive Assistant to Council Employment Agreement Action: Send to Council for approval on consent C. Discussion and potential action regarding Chapter 2.10 Major decision points are number of applicants Mayor must bring to Council for consideration. Other changes agreed to by Committee although further discussion regarding reviews of job descriptions could be warranted. Committee felt it best to change the "will" to "may" in 2.10.010 A. Action: Move to full Council for consideration. D. Discussion and possible action regarding Code of Conduct: Committee was unsure whether it should be written as a resolution or ordinance. Committee was to contact Jeff Taraday for his input. Action: It was agreed to forward the Code of Conduct to full Council. E. Discussion regarding Council attendance via speaker phone: One remaining question was whether a Councilmember must call in for the full meeting including audience comment. Action: Move to full Council. F. Public Comment: None The meeting was adjourned at 9:52 p.m. Packet Page 207 of 207