No preview available
2023-01-04 DEIA Commission PacketOV ED V AGENDA Edmonds Diversity Commission Wednesday, January 4, 2023 6:OOPM-8:OOPM HYBRID MEETING The Diversity Commission members will be meeting in person and/or remotely for this meeting. The public may join at the physical location or join through zoom. PHYSICAL LOCATION: Brackett Meeting Room, Edmonds City Hall — 3' Floor 121 5' Ave N, Edmonds, WA 98020 REMOTE MEETING/ZOOM INFORMATION: https:Hedmondswa-gov.zoom.us/i/98071999699?pwd=YS9GTVdWM2VPTUt*ROVXVm56NGlaUT09 Meeting ID: 980 7199 9699 Passcode: 963195 6:00 P.M. — Call to Order and Land Acknowledgement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) peoplg and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." - City Council Land Acknowledgment 1. Roll Call and Absences 2. Approval of Agenda 3. Approval of December 7, 2022, Summary (5 minutes) 4. Public Comment (3 minutes per speaker) Icebreaker introductions (10 minutes) Update from the City: Todd, Megan, Molly & Councilmember Chen (5 minutes) New Business: a. Retreat format, date, topics, etc. (30 minutes) b. City of Mukilteo DEI Partnership Opportunity (5minutes) Old Business: a. Name Change Proposal Update (15 minutes) b. ADA Task Force Recommendation Update (5 minutes) 9. Committees — format and assignments: a. Events b. Partnerships & Outreach C. Policy 10. Commissioner's Corner (10 minutes) Adjourn — 8:OOPM Next meeting: Wednesday, February 1, 2023 at 6:OOPM Guiding Principles To ensure we meet our responsibilities as a Commission, we agree to: • start and end our meetings on time • demonstrate our respect for our fellow Commissioners, the City of Edmonds, and the citizens we represent by: being present, being prepared, actively listening, participating in meetings, completing our individual assignments, and holding ourselves accountable • "step up and step back" • establish goals and action plans that are results oriented • establish subcommittees as needed • engage in courageous, honest, and open dialogue when faced with difficult issues or questions • utilize the "Ouch Rule' (assume positive intent; resist the temptation to be offended) • embrace the education opportunities presented through the Commission meetings • strive to make decisions by consensus. In a case where consensus cannot be reached after a reasonable attempt has been made, the Chairperson may call for a majority vote. CITY OF EDMONDS DIVERSITY COMMISSION December 7, 2022 Meeting conducted via Zoom and in -person at the Brackett Meeting Room COMMISSIONERS PRESENT Dean Olson, Chair Nikki Okimoto Glaros, Vice -Chair Ardeth Weed Alison Alfonzo Pence Elaine Helm Sekou Kon6 - Jeannett Quintalla Gracelynn Shibayama Robert White (via Zoom) Will Chen, ex-officio GUESTS PRESENT Jessie Owen Lu Loree, Racial Justice team from Edmonds United Methodist Church STAFF PRESENT Todd Tatum, Director Megan Luttrell, Program Coordinator Molly Jay, Diversity Commission Coordinator (via Zoom) 6:00 P.M. — Call to Order and Land Acknowledgement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." - City Council Land Acknowledgment 1. Roll Call and Absences 2. Approval of Agenda Elaine moved to approve, Nikki seconded; the agenda was approved by consensus. Approval of November 2, 2022, Summary (5 minutes) Ardeth moved to approve, Alison seconded; the summary was approved by consensus. 4. Public Comment (3 minutes per speaker) No public comments. 5. Update from the City: Todd, Megan, Molly & Councilmember Chen (5 minutes) Will gave update on REDI position: Council denied the proposal that the position become full-time and it remains a contract position. Will reported that there are three candidates, and the interview process has begun. Todd is working to get on Council's early 2023 calendar to give the 2022 annual report and report on upcoming priorities for 2023. He'll DRAFT Meeting Summary Diversity Commission December, 7 2022 Page 1 also explain the Commission's proposed name change and will ask for vote at that time; the Diversity, Equity & Inclusion (DEI) Commission would change to the Diversity, Equity, Inclusion and Accessibility (DEIA) Commission. No updates from Molly or Megan. 6. Interviews: a. Terry Anderson (via Zoom) b. Usha Bhansali (in person) c. Dipti Chrastka (via Zoom) d. Pam Iverson (via Zoom) Following the interviews, commissioners discussed the candidates. Dean asked that each commissioner provide feedback on each candidate, then moved to invite candidates Dipti and Pam to the Commission; Ardeth seconded. Elaine mentioned that we should look at the specific wording of the interview questions going forward to be sure they're understandable for all. Several commissioners expressed interest in inviting Terry and Usha to re -apply for future openings. 7. Grant Review & Recommendation (15 minutes) Alison, Ardeth and Elaine met in earlier in the week to review the two applications that were received. One is a Community Outreach & Education event hosted by Chinese Services Center and the other is the 5th Annual Edmonds International Women's Day event hosted by Alicia Crank. Ardeth moved that we offer the grants to both candidates who applied; Nikki seconded. Dean asked that all grant awardees be announced on the Commission's homepage and social media; Molly to execute. 8. 2023 Chair & Vice Chair Appointments (10 minutes) Dean talked briefly about his time chairing the commission and recommended that Elaine Helm and Jeanett Quintanilla serve as chair and vice -chair respectively beginning in January 2023. Ardeth moved that Elaine be nominated for chair and Jeanett be nominated for vice -chair; Dean seconded. Motion passed by consensus with Robert abstaining. 9. Commissioner's Corner (10 minutes) Megan thanked outgoing chairs Dean Olsen, Nikki Okimoto Glaros and Sekou Kon6 for their service and dedication to the Commission. Dean thanked the Commission and staff for all their efforts and work over the years. Nikki gave an update on Lunar New Year and welcomed Jessie Owen to the commission. Alison expressed interest in getting the regional collaborative DEI group reformed in 2023. In his last meeting on the commission, Sekou thanked commissioners for all their time and work. Ardeth gave an update on her housing authority discriminatory work and her efforts to broadcast the toolkit. Adjourn — 7:58PM Next meeting: Wednesday, January 4, 2023 at 6:OOPM DRAFT Meeting Summary Diversity Commission December 7, 2022 Page 2