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2022-10-11 City Council - PPW Agenda-32851. Op E D o Agenda Edmonds City Council tn.. ISLP PARKS AND PUBLIC WORKS COMMITTEE CITY COUNCIL CONFERENCE ROOM 121 - 5TH AVENUE N, EDMONDS, WA 98020 OCTOBER 11, 2022, 7:30 PM COUNCIL COMMITTEE MEETINGS ARE WORK SESSIONS FOR THE COUNCIL AND CITY STAFF. COMMITTEE MEETING AGENDAS DO NOT INCLUDE AUDIENCE COMMENTS OR PUBLIC HEARINGS. PERSONS WISHING TO JOIN THIS MEETING VIRTUALLY IN LIEU OF IN -PERSON ATTENDANCE CAN CLICK ON OR PASTE THE FOLLOWING ZOOM MEETING LINK INTO A WEB BROWSER USING A COMPUTER OR SMART PHONE: HTTPS://ZOOM. US/J/95798484261 OR JOIN BY DIAL -UP PHONE: US: +1 253 215 8782 WEBINAR ID: 957 9848 4261 STAFF AND COUNCILMEMBERS ATTEND COMMITTEE MEETINGS VIRTUALLY, AND MEMBERS OF THE PUBLIC ARE ENCOURAGED TO ATTEND THE SAME WAY. IF MEMBERS OF THE PUBLIC CANNOT ACCESS THE VIRTUAL COMMITTEE MEETINGS WITH THEIR PERSONAL DEVICES, A MONITOR IS PROVIDED ON CITY COUNCIL COMMITTEE NIGHTS FROM 430- 930 PM AT THE CITY COUNCIL CONFERENCE ROOM AT 121 5TH AVE N, EDMONDS WA. COMMITTEE MEMBERS: NEIL TIBBOTT (CHAIR), DAVE TEITZEL, COUNCIL PRESIDENT (EX-OFFICIO MEMBER) CALL TO ORDER COMMITTEE BUSINESS 1. Presentation of Professional Services Agreement for Design/ROW Phases of Hwy 99 Revitalization Project -Stage 3 (15 min) 2. Presentation of Professional Services Agreement for Design/ROW Phases of Hwy 99 Revitalization Project - Stage 4 (15 min) 3. Presentation of distribution easement to PUD No 1 of Snohomish County for Civic Center Playfield Project (10 min) 4. 10-ft Dedication for 240th St SW Right -of -Way Adjacent to 7901 240th St SW (5 min) 5. Presentation of Supplemental Agreement #3 with HBB for Highway 99 Gateway Revitalization - Stage 2 (5 min) 6. Presentation of Supplemental Agreement #3 with KPG Psomas related to construction management services for Citywide Pedestrian Crossing Enhancements Project. (5 min) Edmonds City Council Agenda October 11, 2022 Page 1 7. Presentation of Beach Place Parking Lot Agreement between the Port of Edmonds and the City of Edmonds to account for installation of Tsunami Warning Siren (10 min) 8. Presentation of Snohomish County Comprehensive Solid and Hazardous Waste Management Plan (15 min) 9. Driftwood Players Lease at Wade James Theater Contract Addendum 1 (5 min) 10. Public pedestrian and utility easements along Pine Street adjacent to Point Edwards development (10 min) 11. Parks, Recreation & Human Services Department - Q3 Update (0 min) ADJOURNMENT: 9:30 PM Edmonds City Council Agenda October 11, 2022 Page 2 2.1 City Council Agenda Item Meeting Date: 10/11/2022 Presentation of Professional Services Agreement for Design/ROW Phases of Hwy 99 Revitalization Project -Stage 3 Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History n/a Staff Recommendation The Local Agency Consultant Services Agreement will need to be scheduled for City Council approval. Narrative The goal of the Highway 99 Revitalization project is to extend the successful transformation of Highway 99 in Shoreline through Edmonds from 244th St. SW to 210th St. SW. The construction of Stage 2 is currently ongoing with the addition of a raised landscaped center median from 2441h St. SW to 210th St. SW, a HAWK signal — 600' north of 2341h St. SW, and a Gateway sign on both ends of the project. Due to the high cost of completing all the other improvements along the corridor, the 2 % mile stretch was divided into 7 segments. Stage 3 is the segment from 2441h St. SW to 238th St. SW. The scope of this project includes capacity improvements at Hwy 99 @ 238th St. SW (with addition of a left turn lane for the northbound movement), addition of planter strip on both sides of the street, new sidewalk, new street/pedestrian lighting, better stormwater management, targeted utility replacements (water/sewer), potential undergrounding of overhead utilities, and softscape treatments along this stretch of Highway 99. The City issued a request for qualifications (RFQ) in accordance with the City's Purchasing Policies to select the design consultant. The City received one response from SCJ Alliance (SCJ). Following review of their statement of qualifications, consultant interview, and their experience working on the Design phase of the Hwy 99 Revitalization & Gateway Project - Stage 2, the Selection Panel chose SCJ. The following tasks will be completed in order to complete the design and right-of-way phases: Survey; Geotechnical report; Environmental documentation (considering federal funds may be needed as part of construction phase); Public outreach; Utility coordination; 30%, 60%, 90%, 95%, 100%, and Final PS&E - including design of water/sewer/stormwater and potentially conversion of overhead utility lines to underground; Packet Pg. 3 2.1 Right of way services for acquisition and/or temporary construction easements for a total of 21 parcels; and Bid support. The preliminary scope of work is attached and staff is working with SG to finalize the fee to complete the work. The City has programmed $3.8M for the Design Phase from the Connecting Washington transportation funding for Hwy 99. An additional $22.5 Million from the Move Ahead Washington transportation package was recently secured for the Hwy 99 Revitalization & Gateway Project. Funding from the water and sewer utilities will be used for their respective expenses in the design phase of this project. Attachments: Attachment 1 - Scope of Work Packet Pg. 4 2.1.a SCJ ALLIANCE CONSULTING SERVICES EXHIBIT A SCOPE OF WORK HIGHWAY 99 GATEWAY -REVITALIZATION PROJECT — STAGE 3 Prepared For: Prepared By: Date Prepared: INTRODUCTION Description of Work 244TH STREET SW TO 238TH STREET SW Design, Environmental, and Right of Way Acquisition CITY OF EDMONDS, WA Bertrand Hauss, Project Manager I City of Edmonds Rob English, City Engineer I City of Edmonds Lisa Reid, PE, PMP I SCJ Alliance (Prime), with: 1. 1 Alliance Geomatics, 1AG (Survey and Right of Way Calculations) 2. Applied Professional Services Locates, APS (Potholing) 3. Confluence Environmental Company, CEC (Critical Areas, ESA) 4. Historical Research Associates, HRA (Cultural Resources) 5. HWA GeoSciences, HWA (Geotechnical) 6. Michael Minor & Associates, MMA (Noise) 7. Osborn Consulting, OCI (Stormwater) 8. RES GROUP NW, RESGNW (Right of Way Acquisition) October 6, 2022 The objective of the Stage 3 project is to design and construct improvements to Highway 99 from 244th Street SW to 238th Street SW consistent with the Conceptual Plans developed in the Highway 99 Revitalization Stage 1 planning project and the Highway 99 Revitalization & Gateway Stage 2 construction. Those improvements will extend the transformation of Highway 99 in Shoreline through Edmonds. The scope of the project will include wider replacement sidewalks, new street lighting, crosswalks with mid -crossing landings where possible, , improved stormwater management, targeted utility replacements, a new dual -left turn pocket for NB traffic at 2381h Street SW, potential undergrounding of overhead distribution utilities, landscaping, softscape treatments and other streetscape improvements to speak to the unique character of Edmonds. Widening to the proposed typical section has already taken place south of the SR 104 interchange and work in this area will be minimal. Y L 0 0 W a 0 Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 5 2.1.a SCJ ALLIANCE CONSULTING SERVICES Funding At this time, Stage 3 is funded by state and local monies. To maintain eligibility for federal funding, this scope of work will be performed assuming there are federal funds involved. Location The project begins in the south at the intersection of 244th Street SW and extends north of the 238th Street SW intersection enough to provide a taper to accommodate the northbound dual -left turn pocket that will be constructed at the 238th St SW signal. The total length is approximately 2,500-feet along Highway 99. There are two signalized intersections at 244th Street SW and 238th Street SW and an interchange with SR 104 that includes termini of ramps to and from the east and west and an overpass bridge that constrains the width of Highway 99. Highway 99 (aka SR 99) and SR 104 are both state routes controlled by WSDOT with the City of Edmonds. The project abuts the City of Shoreline to the south and lies entirely within the City of Edmonds and Snohomish County (nothing lies in unincorporated Snohomish County). Figure 1 shows the project limits as well as the proximity to Mathay-Ballinger Park and Lake Ballinger. DlHe:�gace Cnapel Michaels r� Traveling Notary �Sequayah Cvndwniniums Sl Michael Ethsoplan Orthodox. t fdG^9l SW 1�29aa95W U 3 i Genn1'� _ <ett Apartments Pa'lera 6�earl n 1rR3 5W n aasn x nroan� The. —Depot Os costimWhnlesa.eQ Figure 1. Approximate Limits of Stage 3 Project 2281a si sw ❑amlrlos °icc,4 � zsunasx � - nsr sw # z t e //• Les Schwab Tire CenlerQ x yr. 5 Another Castle video Games' $ roam sr sw ]]unasx zarn now WhirlV8A g Edmonds _ Mci[Eawn James A Stal ned Glass Stud4o ndorm oral^s sw Apa I tnavt Hv rr�es i � s � zsam.vs]y z 5ethel C�lapel9 z 4 M1 Ballixng:rPaia n2r,!R r s Lutheran Church P # z T.J Marx4 'i3aN 51 SW 5 ©Safejvay "�.� Interurban Trail Mathay-Bailinger 'H n I•, 'park e sawaasw STAGE 3 Zthst3W PROJECT LIMITS p � Burs s , sdzn.. s a II Medicine Prima-ry .. III Car¢315hn�Ckne ss zairna III 8 I S7 K� M Trrace Fantasy Flightsp 4 errare Li6r• La%e ealhn er Estates France Painting 9 9 t Services LLC `E' �. D ��ioly'ro�o-Cemeolery 7 r �4n m Y -- Lakeview Or 736th St S�v Nile Shrine Golf Course EvergreF,l{ prk,'Qemy A I. grdessvrr �I htcALea�cr�k ��I��+tl�+io 6 Mountlak dce, WA - Seattl 1•� &eharre 8 +tisolyntlake I� 1 azetl@@r Mexrea _ I�j�'y eslaurant{IM'ountlake 5 aeawas, ��ii4J�' .. pray ��AWuhhcstoragev s � Q Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 6 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES SCOPE OF WORK Table of Contents This scope of work includes preliminary and final design, environmental documentation and permitting, and right of way acquisition work and includes the following Phases of work: Phase 1 Project Management (All)......................................................................................................................... 4 Phase 2 Funding and Grant Assistance (SCJ).......................................................................................................... 7 Phase 3 Survey and Basemapping(1AG)................................................................................................................ 7 Phase4 Potholing (APS and SCJ)............................................................................................................................. 9 Phase 5 Utility Conflict and Undergrounding Coordination (SCJ)........................................................................ 10 Phase 6 Right of Way Calculations (1AG and SCJ)................................................................................................ 12 Phase 7 WSDOT Project Development Approval (SCJ)......................................................................................... 13 Phase 8 Stormwater Report (OCI)........................................................................................................................ 18 Phase 9 Geotechnical Engineering & Hazardous Materials Analysis(HWA)........................................................ 22 Phase 10 Schematic Art and Landscape Design (SCJ)............................................................................................. 24 Phase 11 30% Design and PS&E Submittal (OCI, SCJ)............................................................................................. 25 Phase 12 60% Design and PS&E Submittal (OCI, SCJ)............................................................................................. 32 Phase 13 90% Design and PS&E Submittal (OCI, SCJ)............................................................................................. 39 Phase 14 95% Design and PS&E Submittal (OCI and SCJ)....................................................................................... 43 Phase 15 100% Design and PS&E Submittal (OCI, SCJ)........................................................................................... 45 Phase 16 Quality Assurance and Quality Control (All)............................................................................................ 47 Phase 17 Assistance During Bidding (OCI, SCJ)...................................................................................................... 49 Phase 18 Public Involvement (SCJ)......................................................................................................................... 50 Phase 19 NEPA and SEPIA Documentation (HRA, CEC, MMA, and SCJ).................................................................. 54 Phase20 Permitting................................................................................................................................................ 57 Phase 21 Right of Way Acquisition Design Support (SCJ)....................................................................................... 58 Phase 22 Right of Way Acquisition (RESGNW)....................................................................................................... 59 Phase 23 Management Reserve (All)...................................................................................................................... 60 General Assumptions The following assumptions apply to this scope of work. Assumptions that apply primarily to individual phases of work are included with the respective scopes for each phase. 1. Funding does not include federal monies at this time; however, the City may pursue federal funding for construction, thus the project will comply with all federal requirements. 2. Submittals will be made at the 30%, 60%, 90%, 95%, and 100% milestones. 3. The 90% submittal shall be complete, ready -for -construction package and all design work shall be complete. The intent of the 95% submittal is to review responses to the 90% review (not to continue 0 0 a� a 0 U c m E U r r a c a� E U ca Q Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 7 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES advancing the design). The intent of the 100% is to perform a final check on those responses for the ad - ready PS&E. 4. WSDOT approvals will be required for the channelization plans, intersection controls (signals), curb -to - curb improvements, and all work in WSDOT's access controlled right of way. In addition, WSDOT will act as the NEPA Lead Agency for required environmental compliance. 5. Right of way acquisition will be required from nearly every adjacent parcel. This scope assumes that the work does not impact any parcel to the extent that a full parcel take would be required requiring relocations. If needed, that work will be added to this scope via amendment. 6. This project will include stormwater improvements. 7. The scope and fee include utility undergrounding of aerial power and communication utilities. If it is decided to remove the utility undergrounding, unspent tasks budgets will be removed. 8. In providing opinions of cost and schedules for the project, the Consultant will have no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that might affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by operating personnel or third parties; and other economic and operational factors that might materially affect the ultimate project cost or schedule. Consultant, therefore, will not warranty that the actual project costs, financial aspects, economic feasibility, or schedules will not vary from Consultant's opinions, analyses, projections, or estimates. 9. The City will provide right of entries for all necessary private -property access. Information Provided by the City of Edmonds The City will provide the following: 1. Right of way process, documents, and templates c c 0 2. Utility franchise agreements c 3. All available stormwater as-builts, hydraulic reports, geotechnical reports, and other background y information in the Project area that are available in its archives ;v a 4. All existing water and sanitary sewer as-builts for the Project area Y L 0 5. Division 1 Boiler Plate for WSDOT/APWA Specifications 3: 0 6. Additional items as noted in the following scope Q- 0 U U) Phase 1 Project Management (All) Task 1 Project Kick-off Meeting 1) Project Kick-off Meeting. Planning for and attendance at one (1) project kick-off meeting for the City and Consultant Team. Up to ten (10) Consultant staff will participate, including the Project Manager, Design Manager, Roadway Lead, Roadway Engineer, Traffic Analysis Lead, Geotechnical Lead, Stormwater Lead, Signals/Illumination/RRFB Lead, Right of Way Acquisition Lead, and the Environmental Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 8 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES Lead. The meeting will be virtual and is budgeted to last up to three (3) hours. Provide meeting agenda and meeting summary. Task 2 Project Management Plan 1) Draft Project Management Plan. Prepare a Project Management Plan (PMP) for the project. The PMP will contain Project information including the baseline scope, schedule, and budget, the project goals & objectives, the team org chart, team member roles and responsibilities, communications protocols, safety plan, the quality management plan from Phase 16, reporting requirements, and other information as directed by the City's project manager. The PMP is a living document and should be routinely maintained and updated throughout the life of the Project. The Draft PMP will be submitted to the City for review and comment. 2) Final Project Management Plan. Update the Draft PMP based on City comments received on the Draft PMP. 3) PMP Updates. Prepare ongoing updates of the PMP as needed as scope, schedules, and/or budgets or other PMP items are revised. The PMP will be set up to facilitate the affected appendices only. Task 3 Contract Administration 1) Contract Management. Process and set-up this contract in SO Alliance's billing system. Submit required insurance and FAR overhead information and ensure contract stays current. Maintain necessary edits, including annual OH updates. 2) Subconsultant Contract Management. Manage subconsultant agreements with subconsultant firms and vendors. Collect W9s, certificates of insurance, and FAR OH letters. Update FAR OH rates annually and ensure COls and subconsultant agreements stay up-to-date. Review and approve subconsultant and vendor invoices and track against budgets. 3) Invoice and Progress Reports. Monitor earned value and actual costs on a biweekly basis. Prepare and submit a biweekly progress report via email. Prepare a monthly progress invoice with progress reports attached. Up to forty-four (44) invoices are included to cover monthly invoicing and annual OH rate adjustments. Task 4 Schedule 1) Draft Baseline Schedule. Develop a Draft Baseline Schedule to match the scope of work and funding o requirements. Submit to the City for review and comment. 3: 0 2) Final Baseline Schedule. Develop a Final Baseline Schedule based on City comments. This will be the 0 a schedule that will be used to status the project. Revised baseline schedules may be adopted and will be U cn developed under Task 4, Subtask 3. 3) Schedule Updates. Update and status the schedule quarterly to reflect progress and any revisions to the overall baseline. Up to ten (10) quarterly schedule update and statuses are included. E Task 5 Team and Project Management 1) Project Management. Manage the project by directing and supervising staff and reviewing work for the duration of the project. This management is for the overall work rather than specific tasks. This work is budgeted to last up to forty (40) months. Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 9 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES 2) Weekly Status Reports. Prepare weekly status reports to update the City's project manager on the status of the contract, completed work and upcoming work. Up to one -hundred seventy-five weekly status reports will be prepared. 3) Bi-Weekly Status Calls. Prepare for and attend virtual, bi-weekly check -in calls with the City's project manager. These calls will be attended by up to two (2) Consultant staff, including the Project Manager and Design Manager. Additional attendees may be included at some meetings as noted in the remainder of the scope. These calls will last up to one (1) hour. These meetings will include the ROW Status during the ROW Acquisition Phase of the project. Up to sixty-seven (67) meetings are included throughout the project. Prepare agendas, meeting summaries and action items. 4) Bi-Monthly Meetings. Prepare for and attend up to twenty (20) Bi-Monthly (every 2 months) Meetings at Edmonds City Hall or by video conference. Up to six (6) Consultant staff will attend, including the Project Manager (20 mtgs), Design Manager (20 mtgs), Roadway/Civil Lead (20 mtg), Utility Lead (20 mtg) and two additional staff (e.g., Stormwater Lead (10 mtg), Environmental Lead (10 mtg), Right of Way Acquisition Lead (10 mtg), Traffic/Signals Lead (6 mtg), Landscape and Arts Lead (4 mtg), etc.) Additional attendees, including utilities and stakeholders may be included at relevant meetings in addition to utility and stakeholder specific meetings. Meetings will last up to ninety (90) minutes. Prepare agendas, meeting summaries and action items. 5) Action Item Tracking. Develop and maintain an action item tracking spreadsheet for significant tasks to be performed by the Consultant team, City, and stakeholders. 6) Filing and Information Management. Maintain a filing system of key correspondence, design documentation, design calculations and files, and deliverables. Provide a DVD archive of project files at the conclusion of the contract. Assumptions • Subcontract agreements will be negotiated, executed, and administered between the Consultant and up to six (6) sub -consultants. • This scope of work will last until the project is awarded for construction or until December 31, 2025, whichever comes first. This is approximately thirty-six (36) months. • As noted above for meetings. • Up to twelve (12) of the eighteen (18) bi-monthly meetings will be held in person at the City of Edmonds. Deliverables • Attendance of up to ten (10) Consultant staff at the Project Kick-off meeting • Agendas, Meeting Summaries, and Action Items in Word and PDF • Draft Project Management Plan in PDF • Final Project Management Plan in PDF • Draft Baseline Schedule in PDF and MS Project (if requested) • Final Baseline Schedule in PDF and MS Project (if requested) • Monthly Schedule Updates in PDF and MS Project (if requested) • Monthly Invoices and Progress Reports in PDF • Weekly Status Reports in PDF 0 0 a� a 0 U in Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 10 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES • Attendance of up to two (2) Consultant staff at up to sixty-seven (67) Bi-Weekly Status Calls • Attendance of up to six (6) Consultant staff at up to twenty (20) Bi-Monthly Meetings • Action Item Tracking List in Google Sheets format available for access by City at all times • Final DVD of the project files Phase 2 Funding and Grant Assistance (SCJ) Task 1 Funding and Grant Assistance 1) Grant Application Assistance. Assist the City with up the preparation of funding applications as needed This could include grant writing, estimating, preparation of exhibits, additional engineering, or other work, as requested. Up to eighty (80) hours (at the Design Manager's rate) are assumed for this Task. Assumptions • The City will be responsible for the ultimate submittal of all grant funding applications. • No expense budget is established for this scope of work. Deliverables • Funding applications and supporting documents as needed in formats required Phase 3 Survey and Basemapping (1AG) o Survey work was performed corridor -wide for both Stage 1 and Stage 2 of this project, including 3D laser L ,o scanning for the corridor to get a large point cloud. At this time, only face -of -curb to face -of -curb has been c extracted from that point cloud. E m m The project limits for survey work on this, Stage 3 project, are defined as: a Highway 99 from the 244th St SW centerline to 100' north of the 236th St SW centerline. The survey will o extend 15' beyond the existing right of way on the left and right sides of the roadway and will extend 50' c down cross streets measured from the east and west Highway 99 right of way lines. c The approach for obtaining design- quality survey for this project includes: 1) extracting additional data from the c existing point cloud, 2) performing field survey to supplement the point cloud, especially from the back of walk a - to face of buildings for property interface, 3) waiting until Stage 2 construction is complete and performing the 3D Laser Scanning again to obtain new data where construction was performed throughout this project (median L 0 construction, some curb ramps, and irrigation connections in the project limits), 4) supplementing the 3D Laser Scanning of Stage 2 (#3) with additional field survey to pick up areas not well covered by scanning, 5) office aoi processing to assemble all of this information. The information in #1 and #2 will be performed upon completion o of the NTP and the information in #3 and #4 will be performed in early 2023, when Stage 2 construction is fully cn complete. c Task 1 Survey and Basemapping Beyond Curbs Perform survey and base mapping for the project area after receiving the notice to proceed, including the U following: a 1) Survey Control. Control was established for this project as part of prior scope for use in determining the ari right of way and tying in the aerial photos taken by the City's drone. It is tied to the NAD 83/91 E coordinate system for horizontal control and NAVD 88 for vertical control. Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 11 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES 2) 3D Laser Scanning. This Task includes tripod -mounted 3D Laser scanning of the project limits and registration of the scans into point clouds tied to the project coordinate system and datum. The scanner will collect significant amounts of data from which survey -grade data can be extracted or surveyed from the desk -top (desktop surveying). 3) Field Surveying. This Task includes using traditional methods of surveying and mapping to supplement the Stage 1 and Stage 2 3D Laser Scanning and in particular to collect data that might otherwise be obscured from the scanner and as a quality check to spot verify the scanner results. This includes measure downs on all sanitary sewer and stormwater manholes and to the nut on all gas and water valves. 4) Office Processing. The processing Task includes the desktop surveying using the Stage land Stage 2 3D Laser -Scanned data and the processing of the traditional field data from Task 1.1. 5) Utility Mapping. Utility company as-builts were collected in Stage 1 and utilities were mapped based on those as-builts and the available survey data. The utility companies reviewed the mapping for accuracy. Using this information as a starting point, adjust the utility mapping as needed to tie it into the observable utility appurtenances and locates. Task 2 Survey and Basemapping Between Curbs Perform survey and base mapping for the project limits after the Stage 2 Construction is completed, including the following: 1) Survey Control. Control was established for this project as part of prior scope for use in determining the right of way and tying in the aerial photos taken by the City's drone. It is tied to the NAD 83/91 coordinate system for horizontal control and NAVD 88 for vertical control. 2) 3D Laser Scanning. This Task includes tripod -mounted 3D Laser scanning of the project limits and registration of the scans into point clouds tied to the project coordinate system and datum. The scanner will collect significant amounts of data from which survey -grade data can be extracted or surveyed from the desk -top (desktop surveying). 3) Field Surveying. This Task includes using traditional methods of surveying and mapping to supplement the 3D Laser Scanning and in particular to collect data that might otherwise be obscured from the scanner and as a quality check to spot verify the scanner results. This includes measure downs on all sanitary sewer and stormwater manhole and to the nut on all gas and water valves. 4) Office Processing. The processing Task includes the desktop surveying using the 3D Laser -Scanned data and the processing of the traditional field data. 5) Utility Mapping. Utility company as-builts were collected in Stage 1 and utilities were mapped based on those maps and the available survey data and then the utility companies reviewed the mapping for accuracy. Using this information as a starting point, adjust the utility mapping as needed to tie it into the observable utility appurtenances and locates. Task 3 Survey of Potholing Information 0 0 a� a 0 U in 1) Potholing Survey. Perform a field survey to tie-in up to twenty-five (25) potholes performed by APS and; marked in the field with pins. For this scope, horizontal and vertical survey information will be provided E to correspond to each pin. ca a Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 12 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES 2) Office Processing. Incorporate the potholing survey information into the basemap for use on the plans Task 4 Right of Way Staking 1) Right of Way Staking. Stake the proposed right of way limits and proposed right of way acquisitions and TCEs in the field at up to twenty-one (21) parcels (with a take and a TCE). It is assumed that up to five (5) field visits will be required to perform this staking in groups. Assumptions • Survey mapping limits will extend twenty-five feet (25') beyond the existing right of way. • Right of entries, if required for survey beyond the right of way, will be acquired by the City. • The project will use the survey control network set in 2017. • The project will use the existing right of way delineation from 2017. • A record of survey is not included in this scope. • Survey includes utility mapping based on utility locates and visible appurtenances. • The City will provide an updated aerial photo for the project after the Stage 2 improvements are complete. • This work does not include survey of environmentally sensitive areas, that work will be added by future amendment if areas are identified during this work. Deliverables • Updated AutoCAD Civil 31) survey base maps • Aerial photo image suitable for use in AutoCAD • Survey stakes in the field at up twenty-one (21) parcels (including both a row take and TCE) Phase 4 Potholing (APS and SCJ) Task 1 Potholing 1) Potholing Map. Prepare a potholing map that shows where potholing will be completed for review and M concurrence by the City. The map will show potholing of city -owned facilities to be performed by APS c to and franchise -owned utilities that will be provided by the respective utilities. a 2) Potholing. Perform potholing of City -owned utilities at up to twenty-five (25) locations to observe the L depth and type of the pavement and depth, size, and condition of utilities at potential conflict points. o Potholes will be marked with a pin and an identifying number. A web -based GIS map and potholing logs o will be provided for inclusion in the Project Manual. The potholing pins will be surveyed in Phase 3 Task a 5 to tie-in this information. o U ch 3) Traffic Control. Prepare traffic control plans for potholing work of city -owned utilities to be submitted to r the City for approval. Traffic control will be provided during potholing. Franchise utility companies will be responsible for preparing their own traffic control and permitting with the city. E 4) Coordinate with Utility Companies. Coordinate with franchise utility companies to ensure they r complete potholing and provide information to the Consultant and City. Bring this information into CAD r a for consideration in the design and inclusion in the Potholing Summary Memo. c a� 5) Prepare Potholing Summary Memo. Prepare a summary memo including the potholing map and logs for inclusion in the Project Manual. Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 13 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES Assumptions • Pothole depths will not exceed 8 feet for city -owned utilities. • Potholing will not be performed for pavement condition; however, pavement type and depth will be provided in each log. • One mobilization will be required for all potholing. • Potholing will be billed as an expense per pothole (including traffic control) based on the actual number of potholes performed. An approximate budget is included based on current costs and an estimate of twenty-five city -owned utility potholes. If the number or costs change significantly, costs will be revised in a future amendment. Deliverables • Draft Potholing Map in PDF • Final Potholing Map in PDF • Traffic Control Plans in PDF • GIS layer for potholing data • Pothole Logs in PDF • Potholing Summary Memo in PDF Phase S Utility Conflict and Undergrounding Coordination (SCJ) Task 1 Utility Coordination Utility companies anticipated on this project include Snohomish County PUD, Comcast, Ziply Fiber, Puget Sound Energy (PSE), Olympic View Water & Sewer District, City of Edmonds Water, City of Edmonds Sewer, City of Edmonds Stormwater, WSDOT Stormwater, Pacific Cable, Cable Com, Full Bore, and Wave Broadband. 1) As -Built Requests. The last as-builts requested for the utility companies was completed in 2018 and may o be out-of-date. Request utility as-builts from each company at the commencement of the project. c 2) Utility Mapping Confirmation. After the survey and basemapping have been completed in Phase 3, including all work after the Stage 2 construction is complete, compare the utility company as-builts to 0 the basemapping to ensure that the mapping is complete and accurate. Resolve any discrepancies with a the utility companies to ensure accurate mapping. Y L 3) Upgrade identification. Coordinate with the utility companies throughout construction and provide 0 3: each company the 30% PS&E. Coordinate with each company to identify any upgrades needed during o construction so that a moratorium on utility work requiring pavement excavation can be instituted at 0. the end of construction. Coordinate with the utility companies throughout the project to ensure that �° they design and upgrade these facilities prior to the commencement of construction. 4) Conflict Identification. Provide the utility companies with 60% plans and request their review of potential conflicts with their facilities. Work with each company to determine who will pothole and/or pay for potholing of potential conflicts and ensure that 1) utilities that self -perform potholing get it competed prior to survey of the potholing pins, and that 2) potholing to be performed under Phase 4 is completed and information provided to the utility companies. 5) Conflict Coordination. Coordinate with the utility companies and design team to design improvements needed to avoid conflicts and ensure this is completed before or during construction of this project. Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 14 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES Utilities not owned by the City will need to design and relocate their facilities prior to construction. The design work for city -owned utilities that require relocation will be added to this contract by amendment. Task 2 Utility Undergrounding Assessment 1) Franchise Agreement Review. Obtain the utility franchise agreements from the City and prepare a brief Utility Undergrounding Responsibility memorandum that summarizes the responsibilities of each to underground their facilities, how services will be converted and who pays for that work, and cost - sharing with the City. 2) Feasibility Assessment. Based on Subtask 1 and the 30% Plans, prepare and Utility Undergrounding Feasibility Assessment memorandum that summarizes the design, impacts to utilities, and an estimated cost of undergrounding utilities and converting services versus the cost to relocate the utilities above ground. Note that both costs will include estimates from the individual utility companies that are needed to determine the City's cost responsibilities. Up to one (1) revision of this memo is included based on City comments. Task 3 Utility Undergrounding Coordination 1) Prepare and Negotiate Undergrounding Agreements. Review existing franchise agreements for dry utility companies to be undergrounded. Develop proposed contracts and coordinate review by City staff and City attorneys. Work with the respective utility companies to negotiate the agreements. Up to seven (7) agreements are included for Snohomish County PUD, Comcast, Ziply Fiber, Pacific Cable, Cable Com, Full Bore, and Wave Broadband. 2) Design Coordination. Coordinate with each utility company to identify the type, size, and location of a conduit and vault backbone system that will be designed and included in the joint utility trenching plans designed by the Consultant. Also coordinate with each utility company to advance their in-house utility undergrounding design. Provide project schedules for each utility company and ensure that they are prepared to perform undergrounding in conjunction with the construction contractor. 3) Right of Way Identification and Coordination. As Subtask 1 proceeds, work with each company to identify right of way and temporary construction (TCE) needs and ensure that they are included in the right of way acquisition calculations in Phase 6 and right of way acquisition services in Phase 20. w m L 4) Utility Service Conversion Coordination. Coordinate with each utility company and the City to a determine which utility services need to be revised. Design is included in Phase 11 through Phase 15. 0 5) Utility Undergrounding Meetings. Plan and attend up to five (5) meetings with the utility companies to 0 0 coordinate utility undergrounding throughout the project. It is anticipated that these meetings will occur a during the preparation of the 30%, 60%, 90%, and 95% submittals to coordinate design, and during the 0 100% to coordinate construction activities. Meetings will be held at the City and up to two (2) Consultant staff will attend including the Project Manager and Utility Lead. Prepare agendas, meeting summaries, and action items. E 6) Utility Service Coordination for Roadway Elements. Coordinate with the design team and utility U companies to identify new, revised, or relocated service points as needed for the illumination; a interconnect; traffic signals; RRFBs; art features and uplighting; and transit stops. y, Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 15 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES Assumptions • This scope of work assumes that existing aerial power and communication utilities will be undergrounded. If utility undergrounding is not included in this project, Task 3 will not be required. • Power distribution will be moved underground, and power transmission will remain above ground and will likely require relocation of transmission poles. • The power company will design relocation of their transmission poles. • Each utility company will design their system undergrounding and will provide information needed for the Consultant to design a joint utility trench (JUT). This will include the size, number and location of conduits and vaults at a minimum. Conversion of the utilities to underground will be performed by the respective utility companies after the JUT has been constructed and during the construction of this project. • The Consultant will design the JUT and will negotiate right of way needed for the undergrounding of each utility for the city. • The design and negotiation of existing private, aerial power and communications services of customers served along this corridor that are required as a part of the utility undergrounding will be performed by the utility companies or added to this scope in a future amendment. • The design of city -owned and WSDOT-owned water, sanitary sewer, and/or storm sewer relocations required for the project and owned by the City will be completed by the Consultant and that work will be added to this scope in a future Amendment as the work is defined. • The design of utility relocations that are not city -owned or WSDOT-owned will be performed by the respective utility companies and the work to relocate their facilities will occur prior to the start of construction on this project. • Utility companies will be included in Stakeholder Coordination Meetings in Phase 18 and utility coordination will take place then. Meetings in this Phase are specific to undergrounding design. • All conflict resolution design for non -City and non-WSDOT owned utilities will be performed by the respective utility companies. Deliverables • Attendance of up to two (2) Consultant staff at up to five (5) Utility Undergrounding Meetings • Agendas, Meeting Summaries, and Action Items in Word and PDF • As -Built Request Correspondence in PDF • Utility Mapping Coordination Correspondence in PDF • Draft Utility Undergrounding Feasibility Assessment Memo in PDF • Final Utility Undergrounding Feasibility Assessment Memo in PDF • Utility Coordination Correspondence in PDF Phase 6 Right of Way Calculations (1AG and SCJ) Task 1 Right of Way and Parcel Resolution and Acquisitions, Exhibits, and Descriptions Perform cursory checks of right of way resolved in prior scope of work along with additional field work, and additional Title Report Review to resolve up to twenty-one (21) parcels within the project area. From these efforts, prepare land descriptions and exhibits for all right of way acquisitions. 1) Research and Public Records. Publicly available records (County, DNR, etc.) will be investigated and that data stored digitally and utilized for preliminary investigation and field work planning efforts. Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 16 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES 2) Field Efforts and Cadastral Monumentation. Utilizing the survey control network set in 2017, deploy a team to the field to perform the recovery, recording, and mapping of any additional monumentation and lines of occupation that might aid in the parcel resolutions. 3) Office Processing, Calculations, and Resolution. This Task includes the office processing of the collected survey data, data extraction, field book note reductions, CADD drafting, and other duties required. Using the resolved right of way estimate number of twenty-one (21) parcels, and existing easements on the subject parcels. It is estimated that up to twenty-one (21) title reports Title Reports will be needed and will be acquired in Phase 21. 4) Acquisition Exhibits and Descriptions. Prepare land descriptions and exhibits for up to twenty-one (21) right of way acquisitions and up to twenty-one (21) temporary construction easements. Once the exhibits have been mathematically verified, the legal description will be written by or under the direct supervision of a Washington State Professional Land Surveyor in WSDOT format. Temporary Construction Easements (TCEs) will be established approximately 5' to 10' behind right of way acquisitions (typical, will be as needed for utility undergrounding and property interface design) . Task 2 Right of Way Plans (SCJ) 1) Draft Right of Way Plans. Prepare Draft WSDOT Right of Way Plans. 2) Final Right of Way Plans. Receive up to one (1) set of WSDOT comments on the Draft Right of Way Plans c .2) N and respond to comments. Prepare Final Right of Way Plans. p Assumptions L `° • Prepare up to twenty-one (21) exhibits and land descriptions for right of way acquisitions with up to two m (2) revisions each. • Prepare up to twenty-one (21) exhibits and land descriptions for temporary construction easements m with up to two (2) revisions each. a • Stake up to twenty-one (21) right of way acquisitions and up to twenty-one (21) temporary construction o c easements. A minimum of five (5) parcels will be staked per request (4 hours per parcel) for site visit o efficiency. Multiple trips to the same parcel will be counted as separate staking requests. `° c • Boundary corners will not be set as a part of this scope. • A record of survey is not included in this scope. m a Deliverables o • AutoCAD drawing showing calculated right of way and existing easements as described in the provided 3: title reports o • Stamped and signed right of way acquisition exhibits and legal descriptions in PDF o • Field staking of up to forty-two (42) legal descriptions (21 TCE and 21 row takes) U U) • Legal descriptions and exhibits in Word and PDF • Draft Right of Way Plans in PDF • Final Right of Way Plans in PDF m E Phase 7 WSDOT Project Development Approval (SCJ) t a Chapter 300 of the WSDOT Design Manual requires preparation of a combined design approval/project development approval document (DA/PDA) including the preparation of the following documents and E E coordination with WSDOT for review and approval. Per WSDOT DM Exhibit 300-4 the DA/PDA will be approved Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 17 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES by the local programs engineer or NWR project development engineer and design analysis will be approved by WSDOT Headquarters (HQ). Task 1 Combined Design Approval -Project Development Approval Prepare and assemble the following documents and submit to WSDOT for review and approval as the project Design Approval/Project Development Approval (DA/PDA). 1) Design Kick-off Meeting with WSDOT. Attend up to one (1), virtual kickoff meeting with the City and WSDOT to discuss design criteria, channelization, deviations, documentation, stormwater analysis and design for WSDOT-owned storm systems, and traffic and safety analyses. Up to five (5) Consultant staff will attend including the Project Manager, Design Manager, Roadway Lead, Stormwater Lead, and Signals/RRFB Lead. Prepare agenda, meeting summaries, and action items. 2) Combined Design Approval and Project Development Approval Memorandum. Prepare a memo summarizing all documents included in the DA/PDA. Update as design progresses. 3) Design Documentation Package Checklist. Prepare a checklist using the standard WSDOT form that itemizes all documents included in the DA/PDA. Update as design progresses. 4) Project Profile Exemption. Coordinate with the City and WSDOT to obtain a memo for the file stating that this is not required for non-WSDOT led projects. 5) Environmental Review Summary Exemption. Coordinate with the City and WSDOT to obtain a memo for the file stating that this is not required for non-WSDOT led projects. 6) Additional Documentation. Include updated copies of the following documents prepared separately in this scope of work. Update as design progresses. This includes, but is not limited to: • Vicinity Map (Phase 11 through Phase 15) • Basis of Design (Phase 7 Task 2) • Design Parameter Checklist (Phase 7 Task 3) • Safety Analysis (Phase 7 Task 4) • Design Analyses (Phase 7 Task 5) • ADA and MEF Documentation (Phase 7 Task 6) • Intersection Control Evaluation (Phase 7 Task 7) • AutoTURN Analysis Exhibits and Channelization Plans for Approval (Phase 7 Task 8) • Alignment Plans, Profiles, and Engineer's Estimate (Phase 11 through Phase 15) • SEPIA Documentation (Phase 18) • Permitting Documentation (Phase 19) • Stormwater Report (Phase 8) • Geotechnical Report (Phase 9) • Illumination Calculations (Phase 11 through Phase 15) • Preliminary Signal and RRFB Plans (Phase 7 Task 9) • LOS Analysis (Phase 7 Task 7) • Structural Design Calculations (Phase 11 through Phase 15) • Potholing Memo, Plans, and Logs (Phase 4) • Existing and Proposed Utility Plans (Phase 11 through Phase 15) L 0 0 a� a 0 L) Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 18 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES 7) Draft DA/PDA Submittal. Assemble and Package the documents listed in Subtask 1 through Subtask 6 and submit a Draft DA/PDA Package to WSDOT for Review. Cn 8) DA/PDA Review Meeting. Attend up to one (1) review meeting with the City and WSDOT to discuss r ) comments on the Draft DA/PDA Package. The Consultant Project Manager and Design Manager will 0 L_ attend this virtual meeting for up to two (2) hours. This is the same meeting as the Channelization Plan c review meeting in Phase 7 Task 8 Subtask 5. Prepare agenda, meeting summaries, and action items. N_ 9) Final DA/PDA Submittal. Assemble and Package the updated documents listed in Subtask 1 through Subtask 6 and submit a Final DA/PDA Package to WSDOT for Review. > Task 2 Basis of Design o 1) Draft Basis of Design (BOD). Prepare a Draft BOD for the project and update throughout the design. Use = the current WSDOT BOD template. c 2) Final Basis of Design. Provide up to one (1) significant update of the BOD based on review comments W N received from WSDOT and the City during the Channelization Plan review process. a Task 3 Design Parameter Checklist 1) Design Parameters. Complete the WSDOT Design Parameters checklist. Update as design progresses. c a� Task 4 Safety Analysis o 1) Obtain Updated Crash History. Coordinate with WSDOT to obtain the most recent three (3) years of ,o crash history for the Stage 3 project limits. 2) Draft Safety Analysis. Use the crash history obtained in Subtask 1 to prepare a Draft Safety Analysis for m the project. This work will include a brief analysis of fatal and severe crashes and will include mapped crash history data. 0 3) Final Safety Analysis. Update the Draft Safety Analysis based on up to one (1) round of review c comments from WSDOT and the City. c Task 5 Design Analyses c L 1) Draft Design Analyses. Prepare up to two (2) Design Analyses to document deviations from the WSDOT a Design Manual. 0 3: 2) Final Design Analyses. Update the Draft Design Analyses based on up to two (2) rounds of review comments from WSDOT and the City. Task 6 ADA and MEF Documentation a 0 U) 1) Draft ADA and MEF Documentation. Prepare Draft ADA and Maximum Extent Feasible (MEF) Documentation per WSDOT guidelines and submit to WSDOT for approval. E 2) Final ADA and MEF Documentation. Prepare Final ADA and MEF Documentation based on up to one (1) round of WSDOT comments. `° r Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 19 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES Task 7 Intersection Control Evaluation (ICE) The proposed improvements to the intersection of SR 99 and 238th Street SW includes adding dual left -turns northbound on SR 99. The signal will need to be significantly reconstructed and is anticipated to require an ICE evaluation. It is assumed that consideration of a roundabout will not be required. 1) Draft Intersection Control Evaluation. Complete a Draft Intersection Control Evaluation (ICE) document consistent with Chapter 1300.05(1) of the WSDOT Design Manual. The following control type alternatives will be evaluated: • NB and SB dual -left turn configuration • No -Build, existing single -left turn configuration 2) Conceptual (10%) Design and Cost Estimates. Prepare a conceptual design and cost estimate for each control type. 3) Operational Analysis. The following tasks will be completed to support the ICE: • Traffic forecasting for 2022 opening year and 2050 (by updating Stage 2 traffic analysis) • Level of Service evaluation using Synchro software 4) ICE Review Coordination Meeting. Attend up to one (1) review coordination meeting with WSDOT to discuss their comments. Up to three (3) Consultant staff will attend this virtual meeting including the Project Manager, Signals/RRFB Reviewer, and Signals/RRFB Lead. Prepare agenda, meeting summary, and action items. 5) Final Intersection Control Evaluation. Prepare up to one (1) update of the ICE based on WSDOT comments. Task 8 Vehicle Turning Exhibits and Channelization Plans for Approval 1) Draft AutoTurn Analysis Exhibits and Channelization Plans. Prepare Draft Channelization Plans per the o Northwest Region Checklist found at o https://www.wsdot.wa.gov/publications/fulltext/design/DevelopmentServices/DevelopmentServices- c ChannelizationPlanChecklist.pdf. Prepare AutoTurn exhibits showing the design vehicles making all allowed turns at signalized and unsignalized intersections. L a 2) Initial Submittal to WSDOT. Assemble and transmit the following documents to WSDOT for review: L • Vicinity Map o • Basis of Design o • Design Parameter Checklist a • Safety Analysis o U • Design Analyses • AutoTURN Analysis Exhibits • Channelization Plans for Approval ari 3) Updated AutoTURN Exhibits and Channelization Plans. Prepare up to two (2) revised drafts of the AutoTURN Exhibits and Channelization Plans for Approval addressing WSDOT's comments on prior submittals. Note that the channelization plans should be relatively straightforward based on the work performed and reviewed in Stage 2. The number of design analyses will also be reduced compared to the Stage 2 effort. Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 20 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES 4) Updated Submittals. Assemble and transmit up to two (2) versions of the updated documents listed in Subtask 2 to WSDOT for review. This includes one draft and one (1) final submittal. 5) WSDOT Review Meetings. Prepare for and attend up to two (2) review meetings with WSDOT to discuss their comments on the package of documents submitted in Subtask 2 and Subtask 4 including the Channelization Plans and DA/PDA documentation. Up to three (3) Consultant staff will attend including the Project Manager, Design Manager, and Roadway Lead. Each meeting will be up to one (1) hour and will be held virtually. Prepare agenda, meeting summary, and action items. Task 9 Preliminary Signal, Temporary Signal, and RRFB Plans 1) Preliminary Signal Plans. Installation of a new (or reconstructed) traffic signal on a state route requires submission of a Preliminary Signal Plan per Chapter 1330.02 of the Design Manual. This document has additional requirements for information beyond the preliminary design (Phase 11Task 7). Plans will be submitted to WSDOT for review. There will be two intersections included in this Task: • Intersection of SR 99 & 238t" Street SW • Intersection of SR 99 & 244t" Street SW 2) Temporary Signal Plans. Installation of the new signal at the intersection of SR 99 and 238t" St SW will require a temporary signal during construction. Plans will be prepared and submitted to WSDOT for review. 3) Preliminary Rectangular Rapid Flashing Beacon (RRFB) Plans. Installation of new RRFBs within the WSDOT limited access will also require Preliminary RRFB Plans per the Design Manual. This document has additional requirements for information beyond the preliminary design (Phase 11Task 9). Plans will be submitted to WSDOT for review. There will be four RRFBs included in this Task: • Northbound SR 99 at the On -Ramp to Westbound SR 104 • Northbound SR 99 at the Off -Ramp from Westbound SR 104 • Southbound SR 99 at the On -Ramp to Eastbound SR 104 An RRFB at SR99 at the Off -Ramp from Eastbound SR 104 is not required because this location is stop - controlled. Assumptions • Roadway design is based on the 2022 versions of the WSDOT Design Manual and the 2022 WSDOT Standard Plans for Road and Bridge Construction (both due September 2022). Design revisions to update to future versions of WSDOT Guidance is not included. • The conceptual layout developed in Stage 1 will be revised based on updated survey, the Stage 2 PS&E and the Stage 2 As-Builts as part of the channelization plan development. • The proposed signal will be a full replacement of the traffic signal at the intersection of SR 99 & 238th Street SW. • The proposed signal will include minor modifications to the existing traffic signal at the intersection of SR 99 & 244th Street SW. • ICE analysis will address year of opening (YOE) and 2050. • Unless stated otherwise, up to two (2) rounds of comments will be received from WSDOT on the deliverables in this Phase. • A Stormwater basis of design is not required since a stormwater technical memorandum will be provided in Phase 8, Task 1. L 0 0 a� a 0 U U) Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 21 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES Deliverables • Attendance of up to five (5) Consultant staff at the Design Kick-off Meeting with WSDOT • Agenda, Meeting Summary, and Action Items in Word and PDF • Draft DA/PD Submittal Package in PDF • Final DA/PDA Submittal Package in PDF via FTP • Draft Basis of Design in PDF • Final Basis of Design in PDF • Design Parameter Checklist • Draft Safety Analysis in PDF • Final Safety Analysis in PDF • Draft Design Analyses in PDF • Final Design Analyses in PDF • Draft ADA and MEF Documentation in PDF • Final ADA and MEF Documentation in PDF • Draft Intersection Control Evaluation in PDF • Final Intersection Control Evaluation in PDF • Draft Channelization Plan and Design Submittal Package in PDF • Updated Channelization Plan and Design Submittal Package in PDF • Final Channelization Plan and Design Submittal Package in PDF • Attendance of up to four(4) Consultant staff at up to two (2) Channelization Plan and Design Review Meetings • Agendas, Meeting Summaries, and Action Items in Word and PDF • Preliminary Signal Plans for the Intersection of SR 99 & 238th Street SW in PDF • Preliminary Signal Plans for the Intersection of SR 99 & 244th Street SW in PDF • Preliminary RRFB Plans for Northbound SR 99 at the On -Ramp to Westbound SR 104 in PDF • Preliminary RRFB Plans for Northbound SR 99 at the Off -Ramp from Westbound SR 104 in PDF • Preliminary RRFB Plans for Southbound SR 99 at the On -Ramp to Eastbound SR 104 in PDF Phase 8 Stormwater Report (00) Task 1 30% Stormwater Management Technical Memorandum 1) 30% Stormwater Management Technical Memo. Prepare a brief Stormwater Management Technical L Memorandum summarizing the stormwater basis of design for hydraulic requirements to be followed in o the 60% design. The assumptions used to determine the stormwater design will be required as part of o this project. The Stormwater Management Technical Memo will include the following: a • A review of available existing site stormwater information, including stormwater as-builts, 0 Hydraulic Reports, geotechnical reports, publicly available GIS, and online basin maps. Prepare data requests as needed to request the existing information from the City of Edmonds or other jurisdictions within the project limits. • A review of the provided existing conditions survey basemap and identify areas needing additional information for stormwater design. This includes reviewing to check that existing surveyed pipes r and stormwater structures have invert elevations, pipe types, and diameters listed; that there is a enough topography to determine pipe and ditch flow directions and stormwater patterns; identifying additional areas of topographic survey and surfaces needed for incorporating Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 22 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES stormwater facilities; and that downstream basemap information is adequate for conveyance tie-ins and downstream analysis. • One(1) data request will be provided to the City of Edmonds. • The memorandum will include the following elements: Threshold Discharge Area (TDA) delineation, existing and developed condition area tallies and results, summary of Minimum Requirements Determination, design and calculations for flow control and runoff treatment BMPs (type, size, and location). Only a TDA delineation exhibit and an approximate BMP location exhibit will be produced for this Task. • A high-level design stormwater conveyance to determine feasibility of conveying stormwater to the BMPs will be provided. • Plan for and attend up to one (1) design coordination meeting each with WSDOT Hydraulics regarding stormwater design at the 30% design level and the 90% design level (2 meetings total). Up to three (3) Consultant staff will attend each meeting including the Project Manager, Stormwater Lead, and Stormwater Engineer. Each meeting will last up to sixty (60) minutes. Prepare agendas and meeting summaries including action items for each meeting. Task 2 Stormwater Analysis and Hydraulic Report 1) Hydraulic Report. Prepare one (1) each of 60%, 90%, 95% and 100% Hydraulic Report covering the project improvements as stated above. The 90% shall be a complete design. The 95% submittal is to review revisions based on the 90% review, and the 100% shall be the ad -ready submittal. L 2) Site Visits. Perform up to two (2) site visits to the project to investigate the existing field conditions, c evaluating proposed design impacts, and confirming the existing flow patterns and outfalls from the m E right of way. L 3) Update TDAs Delineation. Perform an update of the TDA delineation as needed using the available Q basemap, as -built, GIS, site visit notes, and contour information in accordance with the guidance in the C Edmonds's stormwater manual. The exhibit will identify limits of the TDA(s) at the site, general flow o directions, and the receiving water(s) downstream of each site. c a� 4) Calculate Area Updates. Perform an update of the land cover area tallies for the existing, new, and replaced impervious and pollution -generating impervious surfaces within the project limits for each TDA a` and BMP location in AutoCAD. �c L O 5) Minimum Requirements. Confirm the minimum requirements for flow control and runoff treatment 3: that apply to each of the TDAs. o a� a 6) Modeling. Complete modeling for BMPs and providing stormwater calculations for conveyance, flow 0 control and runoff treatment systems. T 7) Stormwater Pollution Prevention Plan (SWPPP). A SWPPP report is assumed to be required and is included in the scope of work. And initial draft submittal will be provided along with the 90% submittal and the final draft will be provided with the 95% submittal. It is assumed that the contractor will continue to keep the SWPPP updated. One (1) round of review of the site preparation plans showing the project's temporary erosion and sediment control (TESC) plan will also be provided at each of the 90% and 95% submittals. Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 23 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES 8) WSDOT Hydraulics Coordination Meetings. In addition to attending the Kick -Off Meeting in Phase 7 Task 1 Subtask 1, plan for and attend up to two (2) additional design coordination meetings with WSDOT Hydraulics regarding stormwater design in Task 2. Up to three (3) Consultant staff will attend each meeting including the Project Manager, Stormwater Lead, and Stormwater Engineer. Each meeting will last up to sixty (60) minutes. Prepare agendas and meeting summaries including action items for each meeting. 9) Appendix Exhibits. Prepare exhibits as appendices to the hydraulic report to show TDA delineations, land cover tallies for existing and developed conditions and BMP contributing areas, type, size, and locations. Assumptions • Prepare the Stormwater Memorandum and Hydraulic Report, including all calculations and methodology in accordance with the 2022 City of Edmonds' Stormwater Code addendum, effective July 15Y 2022. Assume no other jurisdictions are within the project limits for additional coordination needed for stormwater and all stormwater BMPs within the WSDOT's limited access right of way will be owned and maintained by the City of Edmonds. • Stormwater utilities within WSDOT limited access (at the SR 104 interchange) is WSDOT-owned. Stormwater utilities in Highway 99 right of way and in managed access are city -owned. • Assume that a WSDOT Type A Hydraulic Report and BMPs to meet WSDOT standards is not required for the parts of the project within WSDOT right of way or limited access. It is assumed that no existing WSDOT stormwater systems will be impacted due to this project. • The Stormwater Management Technical Memorandum is a precursor to a Hydraulic Report to be prepared under Task 2. Comments on the 30% Stormwater Technical Memorandum will be addressed in the 60% Hydraulic Report. • Stormwater conveyance design and modeling will not be provided at 30% design. Feasibility to determine conveyance to stormwater to the BMPs will be provided in the plans. Assume one (1) round of updates per submittal. • The City of Edmonds will provide all available stormwater as-builts, hydraulic reports, geotechnical reports, and other background information in the Project area that are available in its archives. • All work will be performed in AutoCAD and Civil3D. • GIS data sources are limited to those available online in the public domain and/or data sets willingly made available to the public and received in a timely manner. • Assume a maximum of three (3) TDAs in Stage 3 based on the Stormwater analysis performed in Stage 1. • Stormwater in Stage 3 currently discharges to Lake Ballinger and to the Puget Sound (the section south of SR 104). The project's stormwater flow control and water quality requirements will be addressed onsite within the project limits. Mathay-Ballinger Park is located approximately 1,300 feet east of the Highway 99 corridor along the Interurban Trail and is not considered to be a part of this project. • All meetings for Phase 8 are assumed to be virtual. • Assume one (1) set of comments will be received from the City of Edmonds for each submittal of the hydraulic report and SWPPP. Assume one (1) round of comments will be received from WSDOT for each submittal of the 60% and 90%. And that no additional comments are anticipated from other jurisdictions for the stormwater memorandum and hydraulic report. Assuming minimal effort for the 100% submittal to address only minor comments from 95% submittal. No major changes to the BMP design and conveyance design are anticipated at the 100% submittal. • Exhibits will be at a scale appropriate for displaying the exhibit content. Exhibits will be submitted as an appendix to the Hydraulic Report (Hydraulic Report is not included in this 30% scope). 0 0 a� a 0 U in Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 24 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES • Impervious and PGIS area summaries will be adjusted only once at each submittal of the stormwater memorandum and each hydraulic report submittal to be consistent with roadway, grading, and stormwater designs current at the time of submittal. Assume no updates to area tallies or exhibits after the 90% submittal. Endangered Species Act (ESA) consultation is assumed to be triggered. This scope assumes ESA will trigger treatment of all new and replaced Pollution Generating Impervious Surface (PGIS) within the project limits, in addition to City of Edmonds Stormwater minimum requirement triggers for runoff treatment and flow control. No additional environmental scope, such as the stormwater checklists, for ESA consultation is assumed to be included in the Phase 8 of this scope of work. BMP modeling will be performed using WWHM or MGSFlood consistent with the 2022 City of Edmonds' Stormwater Code addendum, effective July 15t, 2022. On -Site Stormwater management is assumed to be applicable. Assume modeling is required for up to three (3) flow control BMPs, and three (3) runoff treatment facilities only, including BMPs that will be required to meet MR#5 — On Site Stormwater. The modeling input will be based on the best available known geotechnical conditions at the site, which may include the Project geotechnical reports. It is assumed that available soil information may be unknown, inadequate, too remote, or incomplete. If soil conditions are unknown, a high groundwater and/or zero infiltration rate will be assumed in the modeling. • Conveyance design and modeling will be performed using Manning's full flow analysis. A backwater analysis is not assumed to be required. No inlet spacing analysis is assumed to be required. Catch basins will be placed at low points and spaced every 300 feet and before curb ramps. • Permitting and permit support is not included in the scope of work for Phase 8. • Assume there are no wetlands within the project limits. • Geotechnical investigation and design infiltration rate recommendations will be provided in Phase 9 and may include piezometers for groundwater monitoring, PIT tests, cation exchange/treatment capacity of the existing soils, sodium absorption ratio, organics content, pH and resistivity testing, and soil borings, as needed. One (1) data request will be provided for boring and PIT test locations. Should infiltration BMPs be feasible and additional geotechnical analysis is required to determine long term infiltration rates, the additional scope required for that effort in a future amendment. • Additional stormwater Retrofit requirements is assumed to not be applicable for this project and not included in the scope of work. a, to • A Stormwater Maintenance Manual is anticipated to not be needed for the proposed BMPs and is not L included in this scope. a • Review of design calculations, recommendations, and reports shall be in accordance with the project o QA/QC Plan. QA/QC documentation will be preserved in the SCJ project files. 3: 0 Deliverables a� a • 30% Stormwater Technical Memorandum in PDF 0 • 30% Stormwater Technical Memorandum Comment Responses to the City in PDF and Excel • 60% Draft Hydraulic Report in PDF • 60% Hydraulic Report Comment Responses to the City in PDF and Excel • 60% Hydraulic Report Comment Responses to WSDOT in PDF and Excel • 90% Draft Hydraulic Report in PDF • Draft SWPPP Narrative Report in PDF • 90% Hydraulic Report Comment Responses to the City in PDF and Excel • 90% Hydraulic Report Comment Responses to WSDOT in PDF and Excel • Draft SWPPP Comment Responses to the City in PDF and Excel Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 25 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES • 95% Draft Hydraulic Report in PDF • Final Draft SWPPP Narrative Report in PDF • 95% Hydraulic Report Comment Responses to the City in PDF in Excel • Final Draft SWPPP Comment Responses to the City in PDF in Excel • Final Hydraulic Report in PDF • Attendance of up to three (3) Consultant staff at up to two (2) Hydraulics Coordination Meetings • Agendas, Meeting Summaries, and Action Items in Word and PDF Phase 9 Geotechnical Engineering & Hazardous Materials Analysis (HWA) Task 1 Geotechnical Engineering for Foundation Design and On -Site Stormwater Design 1) Lateral Bearing Pressures. Geotechnical Engineer to provide a recommended lateral bearing pressure to use at each intersection where there are signal poles as described in the WSDOT Design Manual 1330 as well as WSDOT STD Plan J-26.10. The Geotechnical Engineer will also provide lateral bearing pressure recommendations for the signalized intersection for the design of the signal pole foundations. 2) Exploration at Signal Mastarm Poles. Perform an exploration program consisting of drilling borings at the locations of up to four mastarm(4) pole locations for the new signal at 238th Street SW. Signal Poles will not be moved at the 244th Traffic Signal. The borings will be drilled to a depth of 20 feet each. Work will include two site visits to mark the locations for utility locates and check the site once utilities have been marked preparation of an exploration plan with traffic control plans for drilling the borings. Once drilling is complete, summary s logs will be prepared for evaluation of pole foundation design. Laboratory testing for index properties will also be performed on the samples retrieved from the borings. Use of the standard foundation pole recommendations will then be accessed for the four (4) proposed locations. Prepare Draft and Final Signal Pole Foundation Recommendations Memoranda. The Final will respond to comments received from the City and other stakeholders. 3) Stormwater PITs. Geotechnical services will be required to support the design of On -Site Stormwater management design. A total of 4 small scale Pilot Infiltration Tests (PITS) or other smaller scale approved tests may be necessary to facilitate design for up to four (4) runoff treatment facilities. The project geotechnical report will provide a calculated infiltration rate at each PIT location and depth to seasonal groundwater. Piezometers will be installed in up to four well locations drilled near the PIT for groundwater monitoring through the wet season to provide accurate information on seasonal high groundwater elevations. A well will be installed near the proposed PITS, which we assume will be located close enough to each other to allow one well to represent the highest seasonal ground water for the stormwater facility. In addition to the PIT tests, laboratory testing of samples will include cation exchange/treatment capacity of the existing soils, organics content, and pH and resistivity testing. One (1) data request will be provided for boring and PIT test locations. Prepare Draft and Final Stormwater Recommendations Memorandum describing the on -site stormwater testing, analysis, including long- term infiltration rates (Ksat), groundwater elevations and recommendations. The Final will respond to comments received from the City and other stakeholders. Assumptions • Permits for street use during the subsurface explorations will be provided by the City at no cost to the Consultant. 0 0 a� a 0 U Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 26 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES • No contaminated materials testing is assumed. In the event contaminated soils appear to be present, the geotechnical Consultant will collect samples and contact the City for directions. • Traffic control can be managed through lane shifts and will not require flaggers. • Borings can be performed during normal working hours of 9 AM to 3 PM. • PITs will not require use of shoring. • The well installed is the property of the City of Edmonds and will require decommissioning. Provisions for decommissioning to be provided in the construction phase and is not included in this scope of work. • The PITS will be close enough to each other that one well can provide the data needed to show the seasonal high ground water at each of the PIT locations. • The stormwater area to the infiltration BMP is less than 1 acre. • The testing is for BMP T7.30: Bioretention or BMP T5.15: Permeable Pavements that either serve small stormwater areas and/or are widely dispersed throughout a project site. • The City's Technical Memo for Geotechnical Exploration will be followed for this work. Deliverables • Draft Geotechnical Letter Report providing foundation design parameters in PDF • Final Geotechnical Letter Report providing foundation design parameters in PDF • Draft Signal Pole Foundation Recommendations Memorandum in PDF • Final Signal Pole Foundation Recommendations Memorandum in PDF • Draft Stormwater Recommendations Memorandum in PDF • Final Stormwater Recommendations Memorandum in PDF Task 2 Hazardous Materials Assessment Conduct a hazardous materials environmental assessment to identify and evaluate the potential presence of subsurface contaminants that may be encountered during project construction or could pose potential environmental liability associated with property acquisitions. The hazardous materials assessment for the project corridor will include the following subtasks: 1) Environmental Document Review. Obtain and review readily accessible environmental records for the project corridor and adjacent properties. A subcontracted database service, such as Environmental Data Resources (EDR)/Lightbox, will be used to obtain a listing of environmental regulated properties for the project corridor and immediate vicinity. Available records and databases include Environmental a` Protection Agency (EPA) listed and Washington State Department of Ecology (Ecology) listed sites. L 2) Technical Document Review. Review technical documents and reports available online from Ecology or 0 provided by SCJ concerning previous environmental investigations for the project corridor and adjacent 0 moderate and high -risk properties. o U 3) Historical Photo Review. Obtain and review historical aerial photographs, topographic maps, and Sanborn Fire Insurance maps for the project corridor vicinity. Reverse city directories will also be reviewed for the project corridor roadways. 4) Visual Assessment. Conduct a visual reconnaissance of the project corridor to observe current land uses and activities pertaining to the potential for subsurface contaminants to adversely impact the project site. The properties being considered for real property easements and / or acquisition, as provided by SCJ, will be included as part of the visual reconnaissance. However, the reconnaissance will be limited to features readily observed from publicly accessible corridors and shall not include entering private properties or viewing conditions within buildings (i.e., a windshield survey). The site reconnaissance will Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 27 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES include noting the presence and approximate locations of environmental conditions or associated physical features identified during the environmental records review. 5) Evaluate Data. Evaluate the resulting data with respect to potential property acquisitions, and potential impacts of subsurface contaminants during project construction. This might include identifying areas of potential soil contamination, management and disposal of contaminated soil, and treatment requirements for dewatering effluent. 6) Prepare Report. Prepare a hazardous materials analysis report in accordance with the local agency and Washington State Department of Transportation (WSDOT) requirements for a "mid -level" or "high-level" hazardous materials environmental assessment. The report may include recommendations for additional environmental assessment work (e.g., Phase I or Phase II Environmental Site Assessments [ESA]), potential impacts on property acquisition and construction, and potential mitigation measures that could be used to minimize contaminant -related impacts. Assumptions • Up to two (2) hour long meetings are estimated between HWA and SCJ. • One round of review of the hazardous materials environmental assessment will be required. • Hazardous materials environmental assessments are not considered to be a Phase I ESA that adheres to the American Society for Testing and Materials (ASTM) standards. If the hazardous materials environmental assessment reveals issues that could impact the project and/or project property acquisition, more detailed investigations, which may include Phase I ESAs or Phase II ESAs (which could require traffic control plans), may be recommended. If further investigation is recommended, a scope of work and cost estimate will be provided at that time. Deliverables • Draft Hazardous Materials Environmental Assessment in PDF • Final Hazardous Materials Environmental Assessment in PDF Phase 10 Schematic Art and Landscape Design (SCJ) Task 1 Schematic Design Package 1) Schematic Landscape Design. Prepare a preliminary landscape design package depicting general tree Ii layout, typical planting character, and a plant list for review by the City's Parks Department. Incorporate Y feedback into the 30% Design. o 2) Schematic Art Design. Prepare a preliminary art design package depicting schematic light pole art o designs and locations, and schematic artistic elements for the Gateway District to be integrated into the a landscape and/or light poles. Street and pedestrian lighting will use the City's standard plans for U Highway 99 that were developed in Stage 2. Layout will be per the 30% Illumination Analysis. This Subtask is primarily to develop concepts for banners (die -cut) on the lighting poles and art concepts including uplighting. 3) Arts and Landscape Coordination Meetings. Plan and attend up to two (2), one(1) hour meetings with U City staff at City offices or virtually to discuss the schematic packages prepared in Subtask 1 and Subtask a 2. Up to three (3) Consultant staff will attend including the Project Manager, Landscape/Art Reviewer,; and Landscape/Art Lead. Prepare agendas, meeting summaries, and action items for each meeting. c a� Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 28 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES Assumptions • Comments received on the Schematic Landscape Design Package and the Schematic Lighting and Art Design Package will be incorporated into the 30% Design in Phase 11Task 11. • Art design beyond the development of schematic concepts in Subtask 2 is not included in this scope of work. It will be scoped and added when it is defined such that the level of effort can be estimated. • Lighting poles will be per the City's standard plans. • Coordination with an artist and/or art design is not included. It will be scoped after the scope of this work is defined in Task 1. Deliverables • Schematic Landscape Design Package in PDF • Schematic Lighting and Art Design Package in PDF • Attendance of up to four (4) Consultant staff at up to two (2) Art, Lighting, and Landscape Coordination Meetings • Meeting Agendas, Summaries, and Action Items in Word and PDF Phase 11 30% Design and PS&E Submittal (OCI, SCJ) The object of this Phase is to advance the conceptual design from Stage 1 and prepare preliminary plans, specifications, and estimates to a level of sufficient detail to establish the basis for final design and the project footprint. Task 1 Bi-Weekly Technical Team Meetings 1) Bi-Weekly Technical Team Meetings. Plan, attend, and lead up to eighteen (18) Bi-Weekly Technical Team Meetings during the 30% Design Phase. Attendees will include up eight (8) Consultant staff including the Project Manager; Design Manager; Roadway Lead, Utility Lead, Roadway/Utility Engineer, Stormwater Lead, Signal/RRFB/Illumination Lead, Landscape/Art Lead, and the following leads as needed/noted: Survey Lead (2 meetings), Geotechnical Lead (2 meetings), and Irrigation Lead (9 meetings). City staff will attend this meeting to coordinate with the design team. Prepare agendas, meeting summaries, and action items for each meeting. See additional assumptions below. Task 2 General Plans Prepare the following general plans: Y L 0 1) Cover Sheet. Prepare a cover sheet that will include the vicinity map, area map, and key contacts at the City, Consultant, and utility companies. o a� 2) Index Sheets. Prepare two (2) sheets that list all of the project plans and provide their sheet numbers. o U) 3) Legend, Notes & Abbreviations. Prepare a sheet that includes the plan legend, abbreviations, and general notes. c m 4) Key Map. Prepare a sheet that includes the key map showing the plan layout. E Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 29 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES Task 3 Alignment and Right of Way Plans Prepare the following plans: 1) Alignment Plans. Develop centerlines for the SR 99 and cross -streets throughout the project limits. Provide monuments, bearings, and curve data for each alignment. The centerline of the SR 99 will be the right of way centerline calculated in 2017. Task 4 Transportation Engineering Consultant will provide transportation engineering services and prepare 30% plans as described below. 1) Data Collection. Gather and review available background data and as-builts from the City. This includes any development plans for adjacent parcels as needed. Collect as -built plans from WSDOT for historical roadway construction of SR 99 and SR 104 within the project limits. 2) Site Visits and Photographs. Walk the site to observe the existing conditions, review the survey and mapping, and provide photo documentation. Up to three (3) Consultant staff will attend, including the Design Manager, Roadway Lead, and the Roadway/Utility Engineer. 3) Site Preparation Notes, Plans and Details. Identify demolition activities, including items to be abandoned, salvaged, recycled, or removed, and identify facilities that need to be protected during construction. Demolition plans will include surface features such as pavements by type, sidewalk, curbs, retaining walls, building structures and foundations, and miscellaneous structures. Temporary Erosion Control will be shown on the Site Preparation Plans. Demolition required for utilities, stormwater features, signing, striping, signalization, and illumination will not be included in Site Preparation plans but will be included on the relevant discipline drawings. 4) Roadway Typical Sections. Prepare typical roadway sections that show roadway widths, sidewalks, planters, utility zones, traffic lanes, and the right of way. Typical sections will cover the entire project a area and key cross -streets where work is to be performed. o 5) Paving Notes and Plans. Prepare plans and notes for the roadway improvements including identification c of curb and gutter and median islands, driveways, and islands. Curb types will be called out and transitions will be indicated, but not detailed for the 30% Design Submittal. L 6) Curb Ramp and Island Plans. Identify the curb ramps triggered for replacement or upgrade and callout a the type of curb ramp to be installed and layout any islands needed between SR 99 and the cross- 0 streets. Identify landing, ramp, and transition sections and sidewalk layouts at corners. No grading will 3: be performed on curb ramps at the 30% Submittal. Up to twenty-six (26) curb ramps are included in this o scope of work. Q. 0 U Task 5 Stormwater Engineering (OCI) 1) Stormwater Design. Perform a high-level design and layout of stormwater conveyance to determine feasibility of conveying stormwater to the BMPs. This layout is based on the design evaluation E performed in Phase 8. Prepare Stormwater Plans and high-level Stormwater Details based on BMPs U proposed. Stormwater Profiles will not be included in the 30% Design Submittal. Stormwater design is r not provided for Mathay-Ballinger Park in this scope of work. a Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 30 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES Task 6 Traffic Engineering and Analysis 1) Channelization Notes, Plans, and Details. Prepare Channelization Notes, Plans, and Details based on the Channelization Plans for Approval that were prepared in Phase 7Task 8. The Channelization Plans will be the same as developed in that Phase. Notes and details will be added to provide additional information. 2) Signing Notes, Plans, Schedules, and Details. Show new signing related to the new channelization only Prepare schedules for existing signage and provide images of new signage. Callouts for replacement, relocation, and removals will be added after the 60% Design Submittal. 3) Traffic Analysis. Prepare the following in order to determine queue lengths, signal phasing, signal cycle lengths for the design. • The City will provide count data needed for this project from the Transportation Management Center (TMC). • Update the queue length analysis for signalized intersections and mid -block left and U-Turn locations that was prepared in Stage 2 based on the new future turning movement counts forecasted. • Use the new TMCs to forecast the number of new left turning and U-Turning vehicles resulting from the construction of the raised median. This will be based on trip generation calculations for each driveway considering the land use and existing volumes. • Prepare optimized offsets and cycle lengths for the signalized intersections using a Synchro analysis to be used by the City in the signal timing. Task 7 Signal and Interconnect Design 1) Data Collection. Review the project site, collect background information, and perform a site visit to each E signalized intersection to investigate the existing signal systems, including controller cabinet, junction boxes and conduit/wiring with a City signal technician. a 4 2) SR 99 at 238th Street SW Signal. Prepare preliminary signal design for the intersection of SR 99 and 238th c Street SW, which includes signal phasing, locations of signal poles, pedestrian signals, APS push buttons, G signal controller, and electrical service cabinets, and other relevant equipment. c a� 3) SR 99 at 244th Street SW Signal. Prepare preliminary signal design for the intersection of SR 99 and 244th L Street SW, including adjusting the vehicle detection for the northbound lanes needed to the existing signal a to accommodate new channelization. L 0 4) Temporary SR 99 at 2381h Street SW Signal Plans. Prepare preliminary temporary signal plans based on the proposed improvements in Task 7 Subtask 2. 0 a� a 5) Signal Interconnect. Prepare interconnect plans that connect to the existing signal interconnect system U operated by the City of Lynnwood at 2381" Street SW and extend it to the 244t" Street SW signal. For the 30% Design Submittal, a general layout will be provided and shown on the Illumination, Interconnect and RRFB Plans. m Task 8 Illumination Design 1) Data Collection. Gather and review available background data and as-builts from the City, other background agencies, and utilities. Walk the site and provide photo documentation of existing conditions Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 31 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES 2) Lighting Analysis. Perform a lighting analysis of the corridor to review the existing lighting levels and propose location for new luminaires. All existing lighting is WSDOT-owned, there is no city -owned lighting in this section. Two alternative layouts will be completed: • Supplement existing WSDOT-owned lights with new lights per the City's Standards. • Remove and replace existing WSDOT-owned lights with new lights per the City's Standards. The analysis will be compiled in an Illumination Design Report that will include summary of lighting design standards, existing lighting levels and proposed lighting levels. This will be in PDF format and emailed to the City. 3) Illumination Design. Prepare preliminary illumination design for the Stage 3 corridor, which includes proposed light locations, fixture type, junction boxes, and electrical service cabinets. These will be shown on the Illumination, Interconnect and RRFB Plans. Task 9 Rectangular Rapid Flashing Beacon (RRFB) Design 1) SR 104 WB On -Ramp and SR 99 RRFB Design. Prepare preliminary RRFB designs including RRFB poles and junction boxes. The RRFB systems will be shown on Illumination, Interconnect and RRFB Plans. 2) SR 104 WB Off -Ramp and SR 99 RRFB Design. Prepare preliminary RRFB designs including RRFB poles and junction boxes. The RRFB systems will be shown on Illumination, Interconnect and RRFB Plans. 3) SR 104 EB On -Ramp and SR 99 RRFB Design. Prepare preliminary RRFB designs including RRFB poles and junction boxes. The RRFB systems will be shown on Illumination, Interconnect and RRFB Plans. Task 10 Transit Stops and Stations Design 1) Community Transit Meetings. Coordinate with Community Transit to locate their transit and SWIFT stops (scope includes up two (2) stops, one (1) of each type). Determine if each stop will be relocated or redesigned and what standard plans will be used. Plan and attend up to two (2), one -hour meetings with Community Transit to site their facilities and work out preliminary details. One meeting will be virtual and one will be onsite in the City of Edmonds. Up to two (2) Consultant staff will attend including the Project Manager and Design Manager. Prepare agendas, meeting summaries and action items for each meeting. 2) Transit Stop and Station Notes, Details, and Plans. Prepare plans showing the layout of the proposed transit and SWIFT stops including the size, location of amenities, illumination, and right of way required Detailed grading and design of the transit stops is not included in the 30% Design Submittal. 3) Transit Stop Electrical and Illumination. Coordinate with Community Transit to determine the lighting and electrical needs of their transit stop and SWIFT station and design connection for the relocated facilities. Task 11 Joint Utility Trench (JUT) Design 1) JUT Notes and Plans. Based on the coordination work and meetings with utility companies in Phase 5, prepare the preliminary horizontal layout of the joint utility trench including conduits and vaults for each utility company. JUT vertical design and design of the number of conduits for each company and spacing will not be included in the 30% Design Submittal. 0 0 a� a 0 U rn Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 32 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES 2) Service Conversion Plans. Design existing overhead utility services to underground. For the purposes of this scope, it is assumed that up to twenty-one (21) services will be designed. The 30% design submittal will show the existing conditions for each of the services to be converted. Task 12 Landscape, Irrigation, and Art Design 1) Data Collection. Review the project site, collect background information, and research zoning requirements. 2) Landscape Plans. Prepare preliminary landscape plan including planting palette, tree locations, and outline of new shrub and lawn areas. 3) Irrigation Plans. Prepare preliminary layout of the irrigation system and identify water and power service locations in coordination with the utility companies. 4) Art Features/Uplighting Plans. Prepared preliminary layout of art features and uplighting as determined in the Landscape and Art Coordination meetings in Subtask 5. Task 13 30010 Estimate of Probable Cost 1) 30% Quantities. Prepare quantity take offs based on the 30% Plans in BlueBeam and document quantities by sheet. 2) 30% Unit Costs. Research similar, recent projects and determine unit costs to be used in the estimate Document the source and calculation of each unit cost. 3) 30% Lump Sum Estimates. Prepare rough lump sum estimates for bid items to be paid by LS or not designed far enough at the 30% to rely on quantities and unit costs to estimate the costs. Lump sum estimates will include, but are not limited to Division 1 items, signals, RRFBs, illumination, landscaping, art, illumination, and signing. 4) 30% Estimate of Probable Cost. Prepare an estimate spreadsheet to be used and updated throughout the life of the project. The estimate will be separated into schedules by work type and funding sources Add below the line items and contingencies per the City of Edmonds' Estimating Guidelines. Complete an estimate of probable cost for the project based on the 30% design. Task 14 30010 Project Manual 1) Table of Contents. Prepare a Table of Contents for the Project Manual that indicates the parts to be included and identifies appendices to be included. 2) Special Provisions. Identify non-standard bid items that will require special provisions and identify which will require approval by WSDOT. 3) Preliminary Standard Plans. Keep a log and copies of the standard plans to be used in the project. Update the table of contents for the standard plans at the 30% Design Submittal. 4) 30% Project Manual. Consolidate items developed in Subtask 1 through Subtask 3 into a 30% Project Manual. Task 15 30010 Design Submittal 1) Assemble the 30% Design Submittal. Assemble the 30% Project Manual, 30% Estimate, 30% Plans, 30% Construction Schedule, 30% PS&E Checklist, 30% Plans and supporting design calculations. Prepare a Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 33 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES brief transmittal memo and transmit to the City for review. Provide a review comment form for the City's use and to aid in the consolidation and response to comments at the 60% Design Submittal. Assumptions • There will not be separate meetings to coordinate with the City on the design unless specifically scoped. All coordination with the design team will take place at the Bi-Weekly Technical Team Meetings. • Half of the Bi-Weekly Technical Team Meetings will be held virtually, and half will be held in person at SCJ's downtown Seattle office. • Bi-Weekly Technical Team Meetings will last up to ninety (90) minutes. • Up to three (3) hours will be needed to prepare Bi-Weekly Technical Team Meeting agendas, summaries, and action items for each meeting. • Bi-Weekly Technical Team Meetings will commence one week after the project Kick -Off Meeting and continue until the 30% PS&E Submittal has been made to the City. • Review comments on Bi-Weekly Technical Team Meeting minutes will be incorporated into the next meeting agenda unless a significant change of direction is needed. In that case, revised meeting minutes will be circulated via email. • No transportation work will be required on the cross -streets to SR 99 except tying in the new SR 99 curb a ramps, sidewalk, and curb & gutter. 0 • No storm, sewer, water, or utility undergrounding work is assumed beyond the survey limits described c in Phase 3. If needed, this work will be added by future amendment. • Removal and replacement of ADA ramps impacted or triggered for upgrade will be required by the o project. ADA compliant curb ramps and pedestrian push button upgrades will not be required at the ,o south side of the existing signalized intersection at 244th Street SW and SR 99. • The RRFBs and layouts at SR 104 will be consistent with the conceptual layouts developed and reviewed E by the City and WSDOT during Stage 2. m • SR 99 will be ground and overlaid after the preliminary widening and all underground work is a completed. c • Paving profiles and details will not be produced for the 30% design. c • Retaining walls will be less than 4' high and will be standard block walls that do not include restraining c bands. Because these walls typically use standard plans and do not require structural design, that work is not included in this scope. Retaining walls above 4' or that require additional structural design, will be L added in a future amendment, if needed. a • Structural Design is not included for the retaining walls, transit stop and SWIFT stop, or illumination L because standard plans will be used. Structural design is not included for Art and Uplighting because it is ° undefined at this time. If needed, it will be added by future amendment. o • Sign schedules and details will not be produced for the 30% design. a • Illumination Design for Transit stops is not included in the 30% Design Submittal. U • A new traffic signal will be installed at the intersection of 238th Street SW and SR 99. • Temporary lighting and signal design is not included in the 30% Design Submittal. • The City will select their desired illumination layout based on the two alternatives provided in the c illumination report. • Work within WSDOT Limited Access will require review and approval by WSDOT. r • The JUT will include electrical distribution, communication, illumination, interconnect, and possibly a signal conduits. a� • Electrical transmission lines will not be included in the undergrounding plans. E • Electrical design for Art and Uplighting is not included in the 30% Design Submittal. Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 34 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES • Printed copies of the 30% plans will not be required. • No construction schedule will be developed at the 30% Design. • A WSDOT PS&E Checklist is not included at the 30% Design because the specials are not developed yet. It is not needed for federal funding requirements but is needed for work performed in WSDOT limited access. Deliverables • Attendance of up to eight (8) Consultant staff at up to eighteen (18) Bi-Weekly Technical Team Meetings • Attendance of up to three (3) Consultant staff at up to two (2) Community Transit Coordination Meetings • Agendas, Summaries, and Action Items in Word and PDF • As-Builts for the Corridor in PDF • Attendance of up to three (3) Consultant staff at a project site visit • Illumination Design Report • Illumination Design Report • 30% Project Manual in PDF • 30% Estimate in PDF • 30% Review Comment Form • 30% Plans in PDF. The work in this Phase is anticipated to include the sheets listed in the following table, however sheets maybe be added or removed for clarity or preference without affecting the scope of work and added scope will only be considered if the limits of work or type of work is substantially changed. SHEET DESCRIPTION 30% SUBMITTAL Cover Sheet 1 Index Sheets 2 Legend, General Notes & Abbreviations 1 Key Map 1 Alignment Sheets 7 Site Prep Notes and Details 1 Site Prep Plans 7 Roadway Typical Sections 3 Paving Notes 1 Paving Plans 7 Curb Ramp and Island Plans 5 Stormwater Plans 7 Stormwater Details 2 Channelization Notes and Details 1 Channelization Plans 7 Signing Notes and Details 1 Signing Schedules 2 Signing Plans 7 Signal Plans SR 99 at 238th Street SW 4 Signal Plans SR 99 at 244th Street SW 2 Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 35 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES SHEET DESCRIPTION 30% SUBMITTAL Temporary Signal Plans SR 99 at 238th Street SW 2 Illumination, Interconnect and RRFB Notes and Details 3 Illumination, Interconnect and RRFB Plans 7 Transit Stop and Station Notes and Details 1 Transit Stop and Station Plans 2 Joint Utility Undergrounding Trench Notes 1 Joint Utility Undergrounding Trench Plans 7 Overhead Service Conversion Plans 11 Landscape Notes and Details 1 Landscape Plans 7 Irrigation Notes and Details 1 Irrigation Plans 7 Artistic Features/Uplighting Plans 7 Total Sheets 125 Phase 12 60% Design and PS&E Submittal (OCI, SCJ) Task 1 30% Review Comments 1) 30% Comment Review Meeting. Plan, attend, and lead up to one (1) 30% Comment Review Meeting with the City. The meeting will be up to four (4) hours and will take place in person at the City. Consultant attendees will include up to nine (9) staff including the Project Manager; Design Manager; Roadway Lead, Utility Lead, Roadway/Utility Engineer, Stormwater Lead, Signal/Illumination/RRFB Lead, Landscape/Art Lead, and Irrigation Lead. Prepare agendas, meeting summaries, and action items. The meeting will be planned so that attendees can attend for just a discussion of their affected reviews or work only to minimize the overall effort and cost of this meeting. 2) Response to Comments. Provide preliminary comment responses at the 30% Review Comment Meeting. Provide responses to all comments received in tables and/or BlueBeam Plans for all 30% review comments received and submit with the 60% Design Submittal. Task 2 Bi-Weekly Technical Team Meetings 1) Bi-Weekly Technical Team Meetings. Plan, attend, and lead up to twenty-one (21) Bi-Weekly Technical Team Meetings during the 30% Design Phase. Attendees will include up nine (9) Consultant staff including the Project Manager; Design Manager; Roadway Lead, Utility Lead, Roadway/Utility Engineer, Stormwater Lead, Signal/RRFB/Illumination Lead, Landscape/Art Lead, Environmental Lead, and the following leads as needed/noted: Geotechnical Lead (2 meetings), Irrigation Lead (9 meetings) and Right of Way Acquisition Lead (10 meetings). City staff will attend this meeting to coordinate with the design team. Prepare agendas, meeting summaries, and action items for each meeting. See additional assumptions below. Task 3 General Plans Advance the following sheets to reflect the advancement of the design from the 30% to 60% level: 1) Cover Sheet L 0 0 a� a 0 U U) Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 36 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES 2) Index Sheets 3) Legend, Notes & Abbreviations 4) Key Map Task 4 Alignment and Right of Way Plans Advance the following sheets to reflect the advancement of the design from the 30% to 60% level. 1) Alignment Plans 2) Right of Way Plans. The right of way takes and TCEs that are identified at the 60% level will be advanced to the Right of Way Acquisition Phase. Task 5 Transportation Engineering Advance the following sheets to reflect the advancement of the design from the 30% to 60% level and develop Paving Details, Profiles, Intersection Grading Plans, and Driveway Profiles and Details as noted. 1) Site Preparation Notes, Plans and Details 2) Roadway Typical Sections O c a� 3) Paving Notes, Plans, and Details. Develop details for paving transitions and interfaces with private property. 4) Profiles. Develop profiles and/or profile data for the mainline SR 99 for the project that indicates how to 12 tie into the existing medians and new curb and gutter and complete an overlay and grinding. This may E require additional grinding to optimize the finished profile. L S) Curb Ramp and Island Plans. Design the grades of the sidewalks and curb ramps to meet WSDOT and a ADA standards. Coordinate with the City to gain approval of any curb ramps requiring MEF 0 documentation prior to the submittal. Up to twenty-six (26) curb ramps are included. This includes those c 0 that cut through islands between SR 99 and the cross streets. a� 6) Intersection Grading Plans. Develop intersection grading plans showing how the profiles and curb L ramps tie in together and how positive stormwater is achieved at the intersections of 244th, 240th, and a 238th. L 7) Driveway Profiles and Details. Coordinate with the City to locate and size driveways per the City 0 3: development code and to consolidate driveways as needed. Coordinate consolidation with the right of 0 W way acquisition team. Advance driveway and property interface grading and develop driveway profiles o and details as needed for up to nineteen (19) driveways. Three (3) driveways are anticipated to be U) approach types at Campbell Nelson Nissan, Burlington Coat Factory and Safeway. Task 6 Stormwater Engineering (OCI) Advance the following sheets to reflect the advancement of the design from the 30% to 60% level and develop Stormwater Profiles and Stormwater Details as noted. Stormwater design is not provided for Mathay-Ballinger Park in this scope of work. 1) Stormwater Plans Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 37 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES 2) Stormwater Profiles. Develop profiles for the stormwater system. Coordinate with the Utilities Lead to obtain potholing information for crossing utilities and include those utilities to scale and at the potholed depths in the profiles. Coordinate with the Utilities Lead to identify any utility relocations required. 3) Stormwater Details. Develop stormwater details as needed to describe the system, points of intersection with other utilities, and specific design elevations and layouts. Task 7 Traffic Engineering and Analysis Advance the following sheets to reflect the advancement of the design from the 30% to 60% level and develop Signing Schedules. 1) Channelization Notes, Plans, and Details. 2) Signing Notes, Plans, Schedules, and Details. Add new, relocated, replaced, and removed callouts to the signing plans. Develop proposed signing schedules and details for new work and revise the existing schedules as needed. Signing plans are assumed to be minimal as the function of Highway 99 is mostly unaffected. Task 8 Signal and Interconnect Design Advance the following sheets to reflect the advancement of the design from the 30% to 60% level and develop Signing Schedules. 1) SR 99 at 238th Street SW Signal 2) SR 99 at 244th Street SW Signal. This work includes the addition of adaptive equipment on the south end of the signal only. This work will be completed by directional boring into existing junction boxes at the signal. 3) Temporary SR 99 at 238th Street SW Signal Plans 4) Signal Interconnect. Interconnect will be provided and shown on the Illumination, Interconnect and RRFB Plans and may be included in the Joint Utility Trench, if possible. Task 9 Illumination Design Advance the following sheets to reflect the advancement of the design from the 30% to 60% level: L 1) Illumination Design. Illumination will be shown on the Illumination, Interconnect and RRFB Plans and may be included in the Joint Utility Trench, if possible. The 60% design includes the following work: o • Update the AGi32 analysis based on design changes resulting from the 30% plans. a • Design wiring, conduit, and junction box system for corridor illumination. o U • Prepare one -line circuitry diagrams and electrical service panel schedule. � Task 10 Rectangular Rapid Flashing Beacon (RRFB) Design Advance the following sheets to reflect the advancement of the design from the 30% to 60% level. Note, the RRFB systems will be shown on Illumination, Interconnect, and RRFB Plans. The 60% Plans will include RRFB poles, junction boxes, wiring, and details. 1) SR 104 WB On -Ramp and SR 99 RRFB Design 2) SR 104 WB Off -Ramp and SR 99 RRFB Design Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 38 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES 3) SR 104 EB On -Ramp and SR 99 RRFB Design Task 11 Transit Stops and Stations Design Advance the following sheets to reflect the advancement of the design from the 30% to 60% level. 1) Transit Stop and Station Notes, Details, and Plans. Prepare plans showing the layout of the proposed transit and SWIFT stops including the size, location of amenities, illumination, and right of way required Detailed grading and design of the transit stops is not included in the 60% Design Submittal. 2) Transit Stop Electrical Design. Coordinate with Community Transit to determine the criteria for illumination and powering of their SWIFT stop card readers and reader boards and design the connection details as needed. Assume that standard plans will be used for foundations, shelters, and amenities. Task 12 Joint Utility Trench (JUT) Design Advance the following sheets to reflect the advancement of the design from the 30% to 60% level and add JUT Profiles and JUT Details as noted. 1) JUT Notes and Plans. Revise the JUT layouts based on comments on the 30% and the advancement of Q the design. Include the number and size of conduits in each run for each utility company and refined c vault layouts and sizes. Show minimum sweep radii and which ends of the vaults the conduits are entering. p 2) JUT Profiles. Develop profiles for the JUT that considers the cross-section, stacking, and spacing of the L Jq separate utilities. Identify potential conflicts where crossing existing and proposed utilities and �•, 40i coordinate with the Utilities Lead to obtain potholing information for those crossings. Show intersecting utilities to scale vertically and horizontally. a� a 3) JUT Details. Prepare JUT sections for primary runs that show the layout of the conduits and spacing c required. Detail the entry of the conduits into vaults. c 4) Service Conversion Plans. Design existing overhead utility services to underground. Include schematic .. plans for each conversion at the 60%. For the purposes of this scope, it is assumed that up to twenty- v0i one (21) services will be designed. a - Task 13 Landscape, Irrigation, and Art Design L Advance the following sheets to reflect the advancement of the design from the 30% to 60% level and add 0 3: Irrigation Profiles, Irrigation Details, Art Features/Uplighting Plans, and Art Features/Uplighting Notes and Details Sheets as noted. 0 0 1) Landscape Notes and Details U U) 2) Landscape Plans m E 3) Irrigation Plans M 0 4) Irrigation Profiles. Develop profiles of any irrigation crossings of the roadway or approach type r a driveways including sleeves. Identify potential conflicts where crossing existing and proposed utilities and coordinate with the Utilities Lead to obtain potholing information for those crossings. Show E intersecting utilities to scale vertically and horizontally. Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 39 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES 5) Irrigation Details. Develop details of the irrigation system, including to -scale blow up details of each of the service connections. 6) Art Features/Uplighting Plans. Provide preliminary design of art features and uplighting as approved by the City during the 60% Landscape, Irrigation, and Arts Coordination workshops. 7) Art Features/Uplighting Notes and Details. Provide notes and details to accompany the preliminary design of art features and uplighting design. Task 14 Maintenance of Traffic 1) Staging Plans. Prepare a staging concept that efficiently constructs this project and depict on staging plans. These will not include the identification of Contractor laydown areas. 2) Traffic Control Plans. Prepare staging concepts and develop traffic control plans for the project. It is assumed that the majority of these plans will be based on typical WSDOT Traffic Control Plans that are modified to represent the number of lanes and presence of the median island constructed in Stage 2. Up to one (1) detour plan is included. 3) Pedestrian Control Plans. Prepare pedestrian detour plans needed to construct the project including ADA curb ramps, new sidewalks and driveways, and revised signals. Task 15 WSDOT Local Programs PS&E Checklist 1) PS&E Checklist. Fill out the standard WSDOT PS&E Checklist from Local Programs for the 60% Design Submittal. Task 16 60% Estimate 1) 60% Quantities. Prepare quantity take offs based on the 60% Plans in BlueBeam and document quantities by sheet. 2) 60% Unit Costs. Research similar, recent projects and determine unit costs to be used in the estimate Document the source and calculation of each unit cost. 3) 60% Lump Sum Estimates. Prepare rough lump sum estimates for bid items to be paid by LS or not designed far enough at the 60% to rely on quantities and unit costs to estimate the costs. Lump sum a estimates will include, but are not limited to Division 1 items, signals, RRFBs, illumination, landscaping, Y art, illumination, and signing. 0 4) 60% Estimate. Update the estimate spreadsheet based on the 60% Plans and Project Manual. The o estimate will be separated into schedules by work type including and funding source. Add below the line Q. items and contingencies per the City of Edmonds' Estimating Guidelines. Complete an estimate of probable cost for the project based on the 60% design. �° Task 17 60010 Project Manual 1) Division 1. Use the boilerplate from the City and update it to develop Division 1 specifications specific to this project. 2) Special Provisions. Develop specifications using the WSDOT GSPs, City GSPs, and special provisions for Division 2 through Division 9 of the WSDOT specifications. Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 40 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES 3) Preliminary Standard Plans. Keep a log and copies of the standard plans to be used in the project. Update the table of contents for the standard plans at the 60% Design Submittal. 4) 60% Project Manual. Consolidate items developed in Subtask 1 through Subtask 3 into a 60% Project Manual. Update the Table of Contents and Appendices for the project. Task 18 60010 Construction Schedule 1) Preliminary Construction Schedule. Update the preliminary construction schedule based on the Staging Plans developed in Subtask 14 and that includes a feasible approach to design that considers utility undergrounding needs, utility design (specifically maintenance and improvement of the stormwater system), and other work. 2) Construction Schedule Memo. Prepare a brief memorandum summarizing the assumptions and phasing included in the construction schedule and discussing the outcomes and any significant considerations. Task 19 60010 Design Submittal 1) Assemble the 60% Design Submittal. Assemble the 60% Project Manual, 60% Estimate, 60% Plans, 60% Construction Schedule, 60% PS&E Checklist, 60% Plans and supporting design calculations. Prepare a brief transmittal memo and transmit to the City for review. Provide a review comment form for the City's use and to aid in the consolidation and response to comments at the 60% Design Submittal. Assumptions • Design assumptions from Phase 13 — 30% Design and PS&E Submittal are incorporated herein. • There will not be separate meetings to coordinate with the City on the design unless specifically noted Coordination will take place at the Bi-Weekly Technical Team Meetings. • An average of up to seven (7) Consultant staff will attend each Bi-Weekly Technical Team Meeting. • Half of the Bi-Weekly Technical Team Meetings will be held virtually, and half will be held in person at SCJ's downtown Seattle office. • Bi-Weekly Technical Team Meetings will last up to ninety (90) minutes. • Up to three (3) hours will be needed to prepare Bi-Weekly Technical Team Meeting agendas, summaries, and action items for each meeting. • Bi-Weekly Technical Team Meetings will commence one week after the 60% Comment Review meeting L and continue until the 60% PS&E Submittal has been made to the City. a • Review comments on Bi-Weekly Technical Team Meeting minutes will be incorporated into the next o meeting agenda unless a significant change of direction is needed. In that case, revised meeting minutes will be circulated via email. o • Retaining walls will be less than 4' high and will be standard block walls that do not require structural 0. 0 design. U • Structural design is not included for the retaining walls, transit stop and SWIFT stop, or illumination because standard plans will be used. Structural design is not included for Art and Uplighting because it is undefined at this time. • Work within WSDOT Limited Access will require review and approval by WSDOT. • Printed copies of the 60% plans will not be required. Deliverables • Attendance of up to nine (9) Consultant staff at up to twenty-one (21) Bi-Weekly Technical Team E Meetings ca Q Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 41 2.1.a SCJ ALLIANCE CONSULTING SERVICES • Attendance of up to nine (9) Consultant staff at one (1) Comment Review Meeting • Agendas, Summaries, and Action Items in Word and PDF • 30% Comment Responses in PDF • 60% Project Manual in PDF • 60% Estimate in PDF • 60% Construction Estimate in PDF • 60% PS&E Checklist • 60% Review Comment Form • 60% Plans in PDF. The work in this Phase is anticipated to include the sheets listed in the following table, however sheets maybe be added or removed for clarity or preference without affecting the scope of work and added scope will only be considered if the limits of work or type of work is substantially changed. Sheet Description 60% SUBMITTAL Cover Sheet 1 Index Sheets 2 Legend, General Notes & Abbreviations 1 Key Map 1 Alignment 7 Right of Way Plans 7 Site Prep Notes and Details 2 Site Prep Plans 7 Roadway Typical Sections 3 Paving Notes 1 Paving Plans 7 Paving Details 6 Profiles 7 Curb Ramp and Island Plans 5 Intersection Grading Plans 3 Driveway Profiles and Details 5 Stormwater Plans 7 Stormwater Profiles 7 Stormwater Details 4 Channelization Notes and Details 2 Channelization Plans 7 Signing Notes and Details 2 Signing Schedules 4 Signing Plans 7 Signal Plans SR 99 at 2381h Street SW 4 Signal Plans SR 99 at 2441h Street SW 2 Temporary Signal Plans SR 99 at 238th Street SW 4 Illumination and Interconnect Notes and Details 3 Illumination, Interconnect, and RRFB Plans 7 Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 42 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES Sheet Description 60% SUBMITTAL Transit Stop and Station Notes and Details 4 Transit Stop and Station Plans 2 Joint Utility Trench Notes 1 Joint Utility Trench Plans 7 Joint Utility Trench Profiles 7 Joint Utility Trench Details and Typical Sections 5 Overhead Service Conversion Plans 11 Landscape Notes and Details 2 Landscape Plans 7 Irrigation Notes and Details 3 Irrigation Plans 7 Irrigation Profiles 3 Irrigation Details 3 Art Features/Uplighting Notes and Details 2 Art Features/Uplighting Plans 7 Staging Plans 6 Traffic Control Plans 7 Pedestrian Control Plans 5 Total Sheets 214 Phase 13 90% Design and PS&E Submittal (OCI, SO) Task 1 60% Review Comments 1) 60% Comment Review Meeting. Plan, attend, and lead up to two (2) 60% Comment Review Meetings with the City and WSDOT. The meeting with the City will be up to four (4) hours and the meeting with WSDOT will be up to two (2) hours and they will take place in person at the City. Consultant attendees will include up to nine (9) staff including the Project Manager; Design Manager; Roadway Lead, Utility Lead, Roadway/Utility Engineer, Stormwater Lead, Signal/Illumination/RRFB Lead, Landscape/Art Lead, and Irrigation Lead. Prepare agendas, meeting summaries, and action items. The meeting will be planned so that attendees can attend for just a discussion of their affected reviews or work only to minimize the overall effort and cost of this meeting. 2) Response to Comments. Provide preliminary comment responses at the 60% Review Comment Meeting. Provide responses to all comments received in tables and/or BlueBeam Plans for all 60% review comments received and submit with the 90% Design Submittal. Task 2 Bi-Weekly Technical Team Meetings 1) Bi-Weekly Technical Team Meetings. Plan, attend, and lead up to twenty-eight (28) bi-weekly technical team meetings during the 60% Design Phase. Attendees will include up ten (10) Consultant staff including the Project Manager; Design Manager; Roadway Lead, Utility Lead, Roadway/Utility Engineer, Stormwater Lead, Signal/RRFB/Illumination Lead, Landscape/Art Lead, Irrigation Lead, and Right of Way Acquisition Lead. City staff will attend this meeting to coordinate with the design team. Prepare agendas, meeting summaries, and action items for each meeting. See additional assumptions below. 0 0 a� a 0 U U) Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 43 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES Task 3 WSDOT Local Programs PS&E Checklist 1) PS&E Checklist. Fill out the standard WSDOT PS&E Checklist from Local Programs for the 90% Design Submittal. Task 4 Project Walk-Thru 1) Project Walk-Thru. Perform a plans -in -hand walk-thru of the project site with the 60% plans to observe the field fit of the design and observe any property interface issues that need to be addressed. Notes conflicts and issues to be addressed on the plans and incorporate solutions into the 90% design. Up to three (3) Consultant staff will attend including the Project Manager, Design Manager, and Roadway Lead. Task 5 90010 Plans Advance the 60% Plans to respond to WSDOT and City comments and to include all details necessary for a complete PS&E for construction. This includes the Plan sheets shown under deliverables below. 1) General Sheets 2) Alignment and Right of Way Sheets 3) Transportation Sheets 4) Stormwater Sheets (OCI). Stormwater design is not provided for Mathay-Bal linger Park in this scope of work. 5) Channelization and Signing Sheets 6) Signals, Temporary Signal, and Interconnect Sheets 7) Illumination and RRFB Sheets 8) Transit Stops and Stations Sheets 9) Joint Utility Trench Sheets, Overhead Service Conversion Sheets 10) Landscape Sheets 11) Irrigation Sheets 12) Art and Uplighting Sheets 13) Maintenance of Traffic Sheets Task 6 90010 Estimate 1) 90% Quantities. Prepare quantity take offs based on the 90% Plans in BlueBeam and document quantities by sheet. 2) 90% Unit Costs. Update unit costs based on the 90% Design. 3) 90% Lump Sum Estimates. Prepare lump sum estimates for bid items to be paid by LS. 4) 90% Estimate. Update the estimate spreadsheet based on the 90% Plans and 90% Project Manual. The estimate will be separated into schedules by work type including and funding source. Add below the line Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 44 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES items and contingencies per the City of Edmonds' Estimating Guidelines. Complete an estimate of probable cost for the project based on the 90% design. Task 7 90010 Project Manual 1) 90% Project Manual. Update the 60% Project Manual based on the 90% Plans and 90% Estimate. Task 8 90% Construction Schedule 1) 90% Construction Schedule. Update the 60% Construction Schedule based on the 90% PS&E. Task 9 90010 Design Submittal 1) Assemble the 90% Design Submittal. Assemble the 90% Project Manual, 90% Estimate, 90% Plans, 90% Construction Schedule, 90% PS&E Checklist, 90% Plans and supporting design calculations. Prepare a brief transmittal memo and transmit to the City for review. Provide a review comment form for the City's use and to aid in the consolidation and response to comments at the 90% Design Submittal. Assumptions • Design assumptions from Phase 13 — 30% Design and PS&E Submittal and Phase 14 — 60% Design and PS&E Submittal are incorporated herein. • There will not be separate meetings to coordinate with the City on the design unless specifically noted Coordination will take place at the bi-weekly technical meetings. • An average of up to seven (7) Consultant staff will attend each Bi-Weekly Technical Team Meeting. • Half of the Bi-Weekly Technical Team Meetings will be held virtually, and half will be held in person at SCJ's downtown Seattle office. • Bi-Weekly Technical Team Meetings will last up to ninety (90) minutes. • Up to three (3) hours will be needed to prepare Bi-Weekly Technical Team Meeting agendas, summaries, and action items for each meeting. • Bi-Weekly Technical Team Meetings will commence one week after the 60% Comment Review meeting and continue until the 90% PS&E Submittal has been made to the City. • Review comments on Bi-Weekly Technical Team Meeting minutes will be incorporated into the next meeting agenda unless a significant change of direction is needed. In that case, revised meeting minutes will be circulated via email. • Work within WSDOT Limited Access will require review and approval by WSDOT. • Printed copies of the 90% plans will not be required. Deliverables • Attendance of up to ten (10) Consultant staff at up to twenty-eight (28) Bi-Weekly Technical Team Meetings • Attendance of up to nine (9) Consultant staff at up to two (2) Comment Review Meetings • Agendas, Summaries, and Action Items in Word and PDF • 60% Comment Responses in PDF • 90% Project Manual in PDF • 90% Estimate in PDF • 90% Construction Estimate in PDF • 90% PS&E Checklist • 90% Review Comment Form 0 0 a� a 0 U in Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 45 2.1.a SCJ ALLIANCE CONSULTING SERVICES • 90% Plans in PDF. The work in this Phase is anticipated to include the sheets listed in the following table, however sheets maybe be added or removed for clarity or preference without affecting the scope of work and added scope will only be considered if the limits of work or type of work is substantially changed. Sheet Description 90%, 95%, AND 100% SUBMITTALS Cover Sheet 1 Index Sheets 2 Legend, General Notes & Abbreviations 1 Key Map 1 Alignment Plans 7 Right of Way Plans 7 Site Prep Notes and Details 2 Site Prep Plans 7 Roadway Typical Sections 3 Paving Notes 2 Paving Plans 7 Paving Details 6 Profiles 7 Curb Ramp and Island Plans 5 Intersection Grading Plans 3 Driveway Profiles and Details 5 Stormwater Plans 7 Stormwater Profiles 7 Stormwater Details 4 Channelization Notes and Details 2 Channelization Plans 7 Signing Notes and Details 2 Signing Schedules 4 Signing Plans 7 Signal Plans SR 99 at 238th Street SW 4 Signal Plans SR 99 at 244th Street SW 2 Temporary Signal Plans SR 99 at 238th Street SW 4 Illumination and Interconnect Notes and Details 3 Illumination, Interconnect and RRFB Plans 7 Transit Stop and Station Notes and Details 4 Transit Stop and Station Plans 2 Joint Utility Trench Notes 1 Joint Utility Trench Plans 7 Joint Utility Trench Profiles 7 Joint Utility Trench Details and Typical Sections 5 Overhead Service Conversion Plans 11 Y `0 0 (1) a 0 0 co Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 46 2.1.a SCJ ALLIANCE CONSULTING SERVICES Sheet Description 90%, 95%, AND 100% SUBMITTALS Overhead Service Conversion Details 3 Landscape Notes and Details 3 Landscape Plans 7 Irrigation Notes and Details 3 Irrigation Plans 7 Irrigation Profiles 3 Irrigation Details 3 Art Features/Uplighting Notes and Details 2 Art Features/Uplighting Plans 7 Staging Plans 6 Traffic Control Plans 7 Pedestrian Control Plans 7 Total Sheets 221 Phase 14 95% Design and PS&E Submittal (OCI and SCJ) Task 1 90% Review Comments 1) 90% Comment Review Meetings. Plan, attend, and lead up to two (2) 90% Comment Review Meetings with the City and WSDOT. The meeting with the City will be up to six (6) hours and the meeting with WSDOT will be up to two (2) hours and they will take place in person at the City. Consultant attendees will include up to nine (9) staff including the Project Manager; Design Manager; Roadway Lead, Utility Lead, Roadway/Utility Engineer, Stormwater Lead, Signal/Illumination/RRFB Lead, Landscape/Art Lead, and Irrigation Lead. Prepare agendas, meeting summaries, and action items. The meeting will be planned so that attendees can attend for just a discussion of their affected reviews or work only to minimize the overall effort and cost of this meeting. 2) Response to Comments. Provide preliminary comment responses at the 90% Review Comment Meeting. Provide responses to all comments received in tables and/or BlueBeam Plans for all 90% review comments received and submit with the 95% Design Submittal. Y Task 2 Bi-Weekly Technical Team Meetings 0 1) Bi-Weekly Technical Team Meetings. Plan, attend, and lead up to seven (7) bi-weekly technical team o meetings during the 95% Design Phase. Attendees will include up eleven (11) Consultant staff including a the Project Manager; Design Manager; Roadway Lead, Utility Lead, Roadway/Utility Engineer, �° Stormwater Lead, Signal/RRFB/Illumination Lead, Landscape/Art Lead, Environmental Lead, Irrigation Lead, and Right of Way Acquisition Lead. City staff will attend this meeting to coordinate with the design team. Prepare agendas, meeting summaries, and action items for each meeting. See additional E assumptions below. t Task 3 WSDOT Local Programs PS&E Checklist 1) PS&E Checklist. Fill out the standard WSDOT PS&E Checklist from Local Programs for the 95% Design Submittal. E R Q Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 47 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES Task 4 95% Plans Incorporate WSDOT and City review comments into the 95% Plans. This includes the Plan sheets shown under deliverables below. 1) General Sheets 2) Alignment and Right of Way Sheets 3) Transportation Sheets 4) Stormwater Sheets (OCI). Stormwater design is not provided for Mathay-Bal linger Park in this scope of work. 5) Channelization and Signing Sheets 6) Signals, Temporary Signal, and Interconnect Sheets 7) Illumination and RRFB Sheets 8) Transit Stops and Stations Sheets 9) Joint Utility Trench Sheets 10) Landscape Sheets 11) Irrigation Sheets 12) Art and Uplighting Sheets Task 5 95010 Estimate 1) 95% Estimate. Update the estimate spreadsheet based on the 95% Plans and 95% Project Manual. The estimate will be separated into schedules by work type including and funding source. Add below the line items and contingencies per the City of Edmonds' Estimating Guidelines. Complete an estimate of probable cost for the project based on the 95% design. Task 6 95010 Project Manual 1) 95% Project Manual. Update the 90% Project Manual based on the 95% Plans and 95% Estimate. Task 7 95010 Construction Schedule 1) 95% Construction Schedule. Update the 90% Construction Schedule based on the 95% PS&E. Task 8 95010 Design Submittal 1) Assemble the 95% Design Submittal. Assemble the 95% Project Manual, 95% Estimate, 95% Plans, 95% Construction Schedule, 95% PS&E Checklist, 95% Plans and supporting design calculations. Prepare a brief transmittal memo and transmit to the City for review. Provide a review comment form for the City's use and to aid in the consolidation and response to comments at the 90% Design Submittal. Assumptions • Design assumptions from Phase 13 — 30% Design and PS&E Submittal and Phase 14 — 60% Design and PS&E Submittal are incorporated herein. Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 48 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES • There will not be separate meetings to coordinate with the City on the design unless specifically noted. Coordination will take place at the bi-weekly technical meetings. • An average of up to seven (7) Consultant staff will attend each Bi-Weekly Technical Team Meeting. • Half of the Bi-Weekly Technical Team Meetings will be held virtually, and half will be held in person at SCJ's downtown Seattle office. • Bi-Weekly Technical Team Meetings will last up to ninety (90) minutes. • Up to three (3) hours will be needed to prepare Bi-Weekly Technical Team Meeting agendas, summaries, and action items for each meeting. • Bi-Weekly Technical Team Meetings will commence one week after the 60% Comment Review meeting and continue until the 95% PS&E Submittal has been made to the City. • Review comments on Bi-Weekly Technical Team Meeting minutes will be incorporated into the next meeting agenda unless a significant change of direction is needed. In that case, revised meeting minutes will be circulated via email. • The 95% review will be final and is assumed the City and WSDOT reviews will be limited to a check to verify 90% comments were addressed. • Work within WSDOT Limited Access will require review and approval by WSDOT. • Printed copies of the 95% plans will not be required. Deliverables • Attendance of up to eleven (11) Consultant staff at up to seven (7) Bi-Weekly Technical Team Meetings • Attendance of up to nine (9) Consultant staff at up to two (2) Comment Review Meetings • Agendas, Summaries, and Action Items in Word and PDF • 90% Comment Responses in PDF • 95% Project Manual in PDF • 95% Estimate in PDF • 95% Construction Estimate in PDF • 95% PS&E Checklist • 95% Review Comment Form • 95% Plans in PDF (includes the same sheets as the 90% Plans) Phase 15 100% Design and PS&E Submittal (OCI, SCJ) a L The 100% PS&E is the final set for advertisement for construction. 0 Task 1 95010 Review Comments o a� a 1) 95% Comment Review Meeting. Plan, attend, and lead up to one (1) 95% Comment Review Meetings 0 with the City. The meeting will be up to two (2) hours and will take place in -person at the City. Consultant attendees will include up to nine (9) staff including the Project Manager; Design Manager; Roadway Lead, Utility Lead, Roadway/Utility Engineer, Stormwater Lead, Signal/Illumination/RRFB Lead, Landscape/Art Lead, and Irrigation Lead. Prepare agendas, meeting summaries, and action items. The E meeting will be planned so that attendees can attend for just a discussion of their affected reviews or r work only to minimize the overall effort and cost of this meeting.. Q 2) Response to Comments. Provide preliminary comment responses at the 95% Review Comment a) Meeting. Provide responses to all comments received in tables and/or BlueBeam Plans for all 95% review comments received and submit with the 95% Design Submittal. a Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 49 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES Task 2 Bi-Weekly Technical Team Meetings 1) Bi-Weekly Technical Team Meetings. Plan, attend, and lead up to three (3) bi-weekly technical team meetings during the 30% Design Phase. Attendees will include up eleven (11) Consultant staff including the Project Manager; Design Manager; Roadway Lead, Utility Lead, Roadway/Utility Engineer, Stormwater Lead, Signal/RRFB/Illumination Lead, Landscape/Art Lead, Environmental Lead, Irrigation Lead, and Right of Way Acquisition Lead. City staff will attend this meeting to coordinate with the design team. Prepare agendas, meeting summaries, and action items for each meeting. See additional assumptions below. Task 3 WSDOT Local Programs PS&E Checklist 1) PS&E Checklist. Fill out the standard WSDOT PS&E Checklist from Local Programs for the 100% Design Submittal. Task 4 Final Page Turn Meeting 1) Final Page Turn Meeting. Up to five (5) Consultant staff including the Project Manager, Design Manager, Roadway Lead, Utility Lead, Stormwater Lead, and Signals/Illumination/RRFB Lead will attend a Final Page Turn Meeting to review the 95% Comments on the Plans and Project Manual and ensure responses are incorporated and that responses are appropriate. This meeting will be held at the City and will take up to three (3) hours. Task 5 100010 Plans 1) 100% Plans. Incorporate WSDOT and City review comments into the 95% Plans. Stormwater design is c not provided for Mathay-Ballinger Park in this scope of work. E m Task 6 100% Estimate a� 1) 100% Estimate. Update the estimate spreadsheet based on the 100% Plans and 100% Project Manual. Q 0 The estimate will be separated into schedules by work type including and funding source. Add below the c line items and contingencies per the City of Edmonds' Estimating Guidelines. Complete an estimate of probable cost for the project based on the 100% design. a� to Task 7 100% Project Manual ;v a 1) 100% Project Manual. Update the 95% Project Manual based on the 100% Plans and 100% Estimate. Y L 0 Task 8 100% Construction Schedule 3: 0 1) 100% Construction Schedule. Update the 95% Construction Schedule based on the 100% PS&E. a 0 Task 9 100010 Design Submittal U 1) Assemble the 100% Design Submittal. Assemble the 100% Project Manual, 100% Estimate, 100% Plans, 100% Construction Schedule, 100% PS&E Checklist, 100% Plans and supporting design calculations. aa) Prepare a brief transmittal memo and transmit to the City for review. E Assumptions • Design assumptions from Phase 13 — 30% Design and PS&E Submittal and Phase 14 — 60% Design and PS&E Submittal are incorporated herein. • There will not be separate meetings to coordinate with the City on the design unless specifically noted. Coordination will take place at the bi-weekly technical meetings. Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 50 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES • An average of up to seven (7) Consultant staff will attend each Bi-Weekly Technical Team Meeting. • Half of the Bi-Weekly Technical Team Meetings will be held virtually, and half will be held in person at SCJ's downtown Seattle office. • Bi-Weekly Technical Team Meetings will last up to ninety (90) minutes. • Up to three (3) hours will be needed to prepare Bi-Weekly Technical Team Meeting agendas, summaries, and action items for each meeting. • Bi-Weekly Technical Team Meetings will commence one week after the 60% Comment Review meeting and continue until the 100% PS&E Submittal has been made to the City. • Review comments on Bi-Weekly Technical Team Meeting minutes will be incorporated into the next meeting agenda unless a significant change of direction is needed. In that case, revised meeting minutes will be circulated via email. • Work within WSDOT Limited Access will require review and approval by WSDOT. Deliverables • Attendance of up to eleven (11) Consultant staff at up to three (3) Bi-Weekly Technical Team Meetings • Attendance of up to nine (9) Consultant staff at up to one (1) Comment Review Meetings • Attendance of up to five (5) Consultant staff at one Final Page Turn Meeting • Agendas, Summaries, and Action Items in Word and PDF • 95% Comment Responses in PDF • 100% Project Manual in PDF and two (2) bound, paper copies • 100% Estimate in PDF • 100% Construction Estimate in PDF • 100% PS&E Checklist • 100% Review Comment Form • 100% Plans in PDF (includes the same plans as the 90% Plans) and five (5) half -sized paper copies Phase 16 Quality Assurance and Quality Control (All) `o Task 1 Quality Management Plan a� 1) Quality Management Plan. Prepare a quality management plan that documents the processes, L procedures, and tools to be used in Quality Assurance (QA) and Quality Control (QC) for this project. a Provide examples of review comment forms, plan markups, and a table of deliverables and reviewers expected on the project. � Task 2 Quality Assurance aci a 1) 30% Quality Assurance. Follow the PMP prepared in Subtask 1 and conduct project -level quality reviews �° of PS&E documents at the 30% Submittal. 2) 60% Quality Assurance. Follow the PMP prepared in Subtask 1 and conduct project -level quality reviews of PS&E documents at the 60% Submittal. 3) 90% Quality Assurance. Follow the PMP prepared in Subtask 1 and conduct project -level quality reviews of PS&E documents at the 90% Submittal. 4) 95% Quality Assurance. Follow the PMP prepared in Subtask 1 and conduct project -level quality reviews of PS&E documents at the 95% Submittal. Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 51 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES 5) 100% Quality Assurance. Follow the PMP prepared in Subtask 1 and conduct project -level quality reviews of PS&E documents at the 100% Submittal. 6) Quality Assurance Meetings. Up to two (2) Consultant staff will attend up to two (2) project -level quality assurance review meetings with the City to review conformance with the quality plan including the Project Manager and the Design Manager. The meetings will be in -person at the City and will be up to one (1) hour long. Task 3 Quality Control 1) 30% Quality Control. Conduct QC reviews of milestone deliverables of the designs, plans, specifications, and estimates at the 30% submittal. QC reviews will be conducted and documented for plans, specifications, estimates, calculations, and other documents that either directly or indirectly constitutes the deliverables. Documents will be verified for conformance to standards and the functional, regulatory and uniformity requirements for this Project. Each QC activity will be completed before documents are used in-house or released to the City. 2) 60% Quality Control. Conduct QC reviews of milestone deliverables of the designs, plans, specifications, and estimates at the 60% submittal. QC reviews will be conducted and documented for plans, specifications, estimates, calculations, and other documents that either directly or indirectly constitutes the deliverables. Documents will be verified for conformance to standards and the functional, regulatory and uniformity requirements for this Project. Each QC activity will be completed before documents are used in-house or released to the City. 3) 90% Quality Control. Conduct QC reviews of milestone deliverables of the designs, plans, specifications, and estimates at the 90% submittal. QC reviews will be conducted and documented for plans, specifications, estimates, calculations, and other documents that either directly or indirectly constitutes the deliverables. Documents will be verified for conformance to standards and the functional, regulatory and uniformity requirements for this Project. Each QC activity will be completed before documents are used in-house or released to the City. 4) 95% Quality Control. Conduct QC reviews of milestone deliverables of the designs, plans, specifications, and estimates at the 95% submittal. QC reviews will be conducted and documented for plans, specifications, estimates, calculations, and other documents that either directly or indirectly constitutes the deliverables. Documents will be verified for conformance to standards and the functional, regulatory and uniformity requirements for this Project. Each QC activity will be completed before documents are used in-house or released to the City. 5) 100% Quality Control. Conduct QC reviews of milestone deliverables of the designs, plans, specifications, and estimates at the 100% submittal. QC reviews will be conducted and documented for plans, specifications, estimates, calculations, and other documents that either directly or indirectly constitutes the deliverables. Documents will be verified for conformance to standards and the functional, regulatory and uniformity requirements for this Project. Each QC activity will be completed before documents are used in-house or released to the City. 6) Constructability Review. Perform an Independent Constructability Review of the project during the 90% Design Phase leveraging construction management staff that have not been involved with the project design and that have extensive experience in the field. Incorporate comments into the 90% Submittal. 0 0 a� a 0 U in Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 52 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES 7) Subconsultant Report Review. Perform brief independent reviews of deliverables prepared by the subconsultants (except PS&E). This includes, but is not limited to survey basemapping; right of way calculations, exhibits, and legal descriptions; geotechnical report(s); potholing data; stormwater and hydraulic report(s); cultural resources report(s); and right of way materials and offers. Assumptions • This work includes only internal Consultant reviews and responses. • Client and partner reviews are included in other phases of work. • QC templates will be provided in the QMP and will be filled out and submitted with each final design submittal along with standard Consultant QC documentation. Deliverables • Draft Quality Management Plan in PDF • Final Quality Management Plan in PDF • Attendance at up to two (2) QA meetings with the City • Agendas, Meeting Summaries, and Action Items in Word and PDF • QC Documentation at each milestone deliverable in PDF Phase 17 Assistance During Bidding (OCI, SCJ) Task 1 Bid Document Coordination 1) Bid Document Coordination. Coordinate with the City and bidding warehouses to ensure appropriate PDFs are delivered prior to advertisement of the project. E Task 2 Requests for Information, m 1) Requests for Information. (RFIs) that are received by the City by the Bidders. Responses will be a� prepared in formal documents and will be performed expeditiously. Up to sixty (60) hours is budgeted C c for this Task at the Design Manager's rate. o Task 3 Addenda 1) Addenda. Prepare up to three (3) addenda for the project to provide clarification to questions on the to N a PS&E for Bidding. Up to thirty (30) hours per addenda are budgeted for this Task. Y L Task 4 Pre -Bid Meeting � 1) Pre -Bid Meeting. Up to two (2) Consultant staff will attend the Pre -Bid Meeting at the City offices aoi including the Project Manager and Design Manager. The City will plan and lead the meeting. The o meeting will be up to one (1) hour. cn Task 5 Bid Tabulation Analysis m 1) Bid Tabulation Analysis. Attend the bid opening and prepare an analysis of the bids to ensure accuracy E of calculations, consistency, and identify potential inconsistencies. Provide the City a brief memo U summarizing the bid tabulations and transmitting tabulated results. a Task 6 Conformed Plans and Project Manual 1) Conformed Plans and Project Manual. At the conclusion of the bidding phase, prepare a conformed set E of Plans and the Project Manual that includes all addenda and forms completed by the low bidder. ig Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 53 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES Assumptions • The Consultant will designate the Engineer of Record (EOR) as the single point -of -contact during the bidding phase. • The City will advertise and manage the bid process. • Up to ten (10) RFIs will be responded to by Consultant staff. Each RFI will require up to six (6) hours of Consultant staff time to respond. • The Consultant will not charge for additional RFI's if they are needed to correct or clarify errors or omissions in the bid documents out of compliance with the professional standard of care. • The City will issue the Addenda and the Consultant will provide plans and specifications necessary for the Addenda. • Up to three (3) addenda are included in this scope with up to thirty (30) hours of Consultant time required per addenda. • The Consultant will not charge for additional addenda if they are needed to correct or clarify errors or omissions in the bid documents out of compliance with professional standard of care. Deliverables • Electronic copies of the 100% Plans and 100% Project Manual in PDF via ftp site • RFI responses in PDF • Addenda packages in PDF • Attendance of up to two (2) Consultant staff at the Pre -Bid Meeting • Bid Tabulation Analysis Memo in PDF • Conformed Plans and Project Manual in PDF via ftp site Phase 18 Public Involvement (SCJ) This Phase to include the following work: Task 1 Public Involvement Plan 1) Public Involvement Plan. Collaborate with the City to develop a Public Involvement Plan (PIP) to outline the process for meeting with stakeholders, property owners, business owners, tenants, and the public. Discuss messaging and timing related to the corridor plan and propose a process through the Stage 3 project. Update plan based on feedback from the City. Include demographic information to identify secondary languages in use along the corridor. Provide a draft PIP and update based on comments from the City. Task 2 Stakeholder Working Group Meetings Stakeholder Working Group Meetings. The Stakeholder Working group will include the City and Consultant and representatives from Shoreline (244t" Street SW) Lynnwood (interconnect), Snohomish County, WSDOT, and Community Transit. Plan and lead up four (4) meetings of the Stakeholder Working Group. Meetings will be in -person at the City and will last up to one (1) hour. Up to two (2) Consultant staff will attend each Stakeholder Working Group Meeting including the Project Manager and Design Manager. Prepare agendas, meeting summaries, and action items. Meetings will be held within a few weeks after the kickoff meeting, after the 30% Design Submittal, after the 60% Design Submittal and after the 90% Design Submittal. Additional coordination will take place at the Bi-Weekly Technical Team Meetings included in Phase 11 through Phase 14Task 2. L 0 0 a� a 0 U U) Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 54 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES Task 3 Website Updates 1) Website Initial Update. Update the existing website's Stage 3 Project (www.edmondscorridor99.org) to include a project description, schedule, and status information for this project. Provide graphics using deliverables from other Phases of work and prepare new graphics specifically for the website. Provide a draft of the website revisions and update based on comments from the City. 2) Website Milestone Updates. Update the Stage 3 website pages at each milestone deliverable, including the 30%, 60%, 90%, 95%, and 100% Design Submittals and before the three (3) Open House events. Up to eight (8) website updates are included in this scope. Provide a draft of the website revisions and update based on comments from the City. Task 4 Public Mailings 1) Public Mailing #1. Prepare a two-sided, one -page public mailing describing the Stage 3 Project, including the project need (e.g., share updated crash history), inviting the public to the website and announcing Open House #1. Provide a Draft copy and update flyer based on feedback from the City. 2) Public Mailing #2. Prepare a two-sided, one -page public mailing to describe the Stage 3 Project and anticipated construction impacts and inviting the public to the website and Open House #2. Update flyer based on feedback from the City. 3) Public Mailing #3. Prepare a two-sided, one -page public mailing to describe the Stage 3 Project and anticipated construction impacts and inviting the public to the website and Open House #3. Update flyer based on feedback from the City. 4) Tenant Door -to -Door Invitations. Up to two (2) Consultant staff including the Project Manager and Design Manager will walk the corridor and handout Public Mailing #1, Public Mailing #2, and Public Mailing #3 to specifically invite the public to the Open Houses and briefly discuss the project with all tenants along the corridor. Task 5 Public Open Houses 1) Open House #1. Plan and facilitate Open House #1 with the public. The Open House will be up to three (3) hours and will occur in -person at the City after Mailing #1 and the 30% design update to the City Council . The purpose of this meeting is to present the updates to the project, the need for the project improvements, updated crash history, project improvements, and preliminary improvement plans to the public for their input. Prepare graphics to support the messaging to the public. Up to six (6) Consultant staff will attend the open house including the Project Manager, Design Manager, Roadway Lead, Environmental Lead, Arts/Landscape Reviewer, and Arts/Landscape Lead. Provide information handouts and comment forms for attendees. 2) Open House #2. Plan and facilitate Open House #2 with the public. The Open House will be up to three (3) hours and will occur in -person at the City after Mailing #2 and the 60% design update to the City Council. The purpose of this meeting is to present the updates to the design of the project and prepare the public for the SEPA and final design phases. Prepare graphics to support the messaging to the public. Up to six (6) Consultant staff will attend the open house including the Project Manager, Design Manager, Roadway Lead, Environmental Lead, Arts/Landscape Reviewer, and Arts/Landscape Lead. Provide information handouts and comment forms for attendees. L 0 0 a� a 0 U in Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 55 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES 3) Open House #3. Plan and facilitate Open House #3 with the public. The Open House will be up to three (3) hours and will occur in -person at the City after Mailing #3 and the 90% design update to City Council The purpose of this meeting is to present the updates to the design of the project and prepare the public for upcoming construction. Prepare graphics to support the messaging to the public. Up to six (6) Consultant staff will attend the open house including the Project Manager, Design Manager, Roadway Lead, Environmental Lead, Arts/Landscape Reviewer, and Arts/Landscape Lead. Provide information handouts and comment forms for attendees. Task 6 Property Owner Meetings 1) Property Owner Information. The Consultant will develop a property owner contact list based on the Snohomish County Parcel Information currently available online and will update prior to mailings and workshops. 2) Property Owner Workshops. Work with the City to identify property owners along the project corridor and those most likely to vocalize their support for or opposition to the project. The City will plan, and lead and the Consultant Project Manager will attend up to four (4) workshops with groups of property owners to introduce them to the improvements and show the expected impacts to their access and properties. It is anticipated that two (2) of these meetings will occur after the 30% Submittal and two (2) will occur after the 60% Submittal. Subsequent property owner meetings are included in Phase 21. Meetings will be held in -person at the City and will last up to two (2) hours each. Prepare figures to show the improvements and impacts to the property owners. These will include updated roll plots that will be prepared for Open House #1 and Open House #2. Task 7 City Council Meetings 1) Parks and Public Works (PPW) Committee Meetings. Plan and attend up to three (3) PPW Committee Meetings after the 30% Design Submittal and prior to Open House #1, after the 60% Design Submittal and prior to Open House #2, and after the 90% Design Submittal and prior to Open House #3.. Typically, these meetings will occur one week prior to the City Council meetings. Prepare PowerPoint presentations for each meeting based on the Open House Materials or Summarizing the Project Construction Contract Award. The Consultant Project Manager will attend these meetings and assist in the presentation of the information and response to comments. Meetings will last up to two (2) hours and will take place in -person at the City. 2) City Council Meetings. Plan and attend up to three (3) City Council Meetings after the PPW Committee Meetings described in Subtask 1. Typically, City Council Meetings occur one week after the PPW Committee Meetings. Update PowerPoint presentations developed for the PPW Committee Meetings based on feedback from the PPW Committee. The Consultant Project Manager will attend these meetings and assist in the presentation of the information and response to comments. Meetings will last up to four (4) hours and will take place in -person at the City. Assumptions • The City will host the website at www.EdmondsCorridor99.o The Consultant will have full editorial access to make updates to the website content and will make the updates in Task 3. 0 0 a� a 0 U U) Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 56 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES • The City will be responsible for printing and mailing of all public mailings and providing mailers for the tenant door-to-door handouts. • The City will supply meeting space for the Stakeholder Working Group meetings, public open houses, and property owner meetings. • Meeting handouts and comment forms will be printed for distribution at the Open Houses. • Open House materials will be plotted and mounted for in -person open houses. • Open Houses are assumed to be in -person. • The City will provide translation of any materials requiring multiple languages. Deliverables • Draft Public Involvement Plan in PDF • Final Public Involvement Plan in PDF • Draft Stakeholder Presentations in PowerPoint and PDF • Draft Stakeholder Presentations in PowerPoint and PDF • Attendance of up to two (2) Consultant staff at up to four (4) Stakeholder Working Group Meetings • Agendas, Meeting Summaries, and Action Items in Word and PDF • Draft Website content in PDF and native formats • Final Website content in PDF and native formats • Draft Public Mailings in PDF • Final Public Mailings in PDF • Copies of Public Mailings for Door -to -Door handouts • Door -to -Door handouts of tenant materials at up to thirty (3) properties (with multiple tenants per parcel) • Draft Open House materials and presentations in PowerPoint and PDF • Final Open House materials and presentations in PowerPoint and PDF • Plotted and mounted open house exhibits • Attendance of up to five (5) Consultant staff at up to three (3) Open Houses • Property Owner Mailing list and updates in Excel • Attendance of up to one (1) Consultant staff at up to four (4) Property Owner Workshops • Plotted and printed Property Owner Workshop Exhibits also in PDF • Attendance of up to one (1) Consultant staff at up to four (4) PPW Committee Meetings • Draft PPW Committee presentations in PowerPoint and PDF • Final PPW Committee presentations in PowerPoint and PDF • Attendance of up to one (1) Consultant staff at up to four (4) City Council Meetings • Draft City Council presentations in PowerPoint and PDF • Final City Council presentations in PowerPoint and PDF Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 57 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES Phase 19 NEPA and SEPIA Documentation (HRA, CEC, MMA, and SCJ) Task 1 NEPA Documentation (SCJ and MMA) 1) WSDOT Meeting. Meeting with WSDOT Environmental staff. After project kick-off, an initial meeting with WSDOT Local Programs will be critical to confirm the level of NEPA documentation and any technical analyses required for this project. It is assumed a Documented Categorial Exclusion (DCE) will be the appropriate level for this Stage 4 project. 2) NEPA Documentation. Consultant will complete the NEPA documentation following WSDOT Environmental Manual procedures. This will include preparation of a NEPA ECS Form and coordination with the City and WSDOT. 3) Environmental Justice Technical Memorandum. Consultant will prepare an Environmental Justice (EJ) Technical Memorandum in compliance with Chapter 460 of the WSDOT Environmental Manual. The EJ memo will identify and address potential disparate impacts and disproportionate high and adverse effects associated with the project on underserved populations. 4) Traffic Noise Assessment (MMA). The analysis will be based on the guidelines presented in the current Federal -Aid Policy Guide, Subchapter H, Part 772, Procedures for Abatement of Highway Traffic Noise and Construction Noise (FHWA 2010) and the 2011 Traffic Noise Policy and Procedures (WSDOT 2012). The project will be reviewed to determine the level of noise analysis required under the FHWA and WSDOT policy. Under FHWA and WSDOT, only projects that are determined to be a Type 1 project are required to have a detailed noise study. For a project to be considered Type 1, the project must meet one or more of the following criteria: • The construction of a highway on a new location; or, • The physical alteration of an existing highway where there is either: • Substantial Horizontal Alteration. A project that halves the distance between the traffic noise source and the closest receptor between the existing condition to the future build condition; • Substantial Vertical Alteration. A project that removes shielding, therefore exposing the line -of -sight between the receptor and the traffic noise source. This is done by either altering the vertical alignment of the highway or by altering the topography between the highway traffic noise source and the receptor; or • The addition of a through -traffic lane(s). This includes the addition of a through -traffic lane that functions as a HOV lane, High -Occupancy Toll (HOT) lane, bus lane, or truck climbing lane; or, • The addition of an auxiliary lane, except for when the auxiliary lane is a turn lane; or, • The addition or relocation of interchange lanes or ramps added to a quadrant to complete an existing partial interchange; or, • Restriping existing pavement for the purpose of adding a through -traffic lane or an auxiliary lane; or, • The addition of a new or substantial alteration of a weigh station, rest stop, ride -share lot, or toll plaza. If a project is determined to be a Type I project under this definition, then the entire project area as defined in the environmental document is a Type I. The initial review of the project area indicates that the proposed project may not meet these criteria on any noise -sensitive properties as defined under FHWA and WSDOT policy. The project will not add any new through lanes and does not appear to change the vertical or horizontal alignment sufficiently to 0 0 a� a 0 U in Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 58 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES meet Type 1 requirements (half the distance to the travel lanes or expose a previously shielded receiver). If no Type 1 components are identified, then a detailed noise analysis may not be required, and a brief technical memorandum will be prepared to support those findings. If the review determines the project meets the Type 1 requirements, then the contingency task provided may be required. Task 2 SEPA Checklist (SCJ) 1) Draft SEPIA Checklist. Prepare a Draft SEPIA Checklist in compliance with the City's Planned Action for the Highway 99 Subarea (Ordinance No. 4079). The SEPIA Checklist will analyze the Stage 3 project components and will focus on those aspects not covered by the 2017 Planned Action EIS or areas requiring mitigation, such as stormwater design and impacts. 2) Final SEPIA Checklist. Prepare a Final SEPIA Checklist based on comments received from the City and Consultant Team on the Draft SEPIA Checklist. Task 3 Cultural Resources Reporting (HRA) 1) 106 Coordination. Early coordination with WSDOT Local Programs will determine if the project is exempt from Section 106 (and EO 21-02 analysis). Due to the extent of ground disturbance, it is assumed a Section 106 analysis will be required. If it is determined Section 106 is required, the Consultant will prepare draft area of potential effect (APE) and consultation letters (SHPO and the Tribes) for use by WSDOT, as outlined in Task 3, Subtask 2 below. 2) APE Definition. Prepare Draft and Final APE Definition Memoranda to support consultation with DAHP and additional stakeholders. Conduct background research within .5 mi of the project area, using assessor's records, SHPO's WISAARD database, and historic maps and aerials to identify cultural resources within .5 mi of the area of direct impact. Results of this research will be presented along with a proposed APE and methods for a cultural resources study in a memo for submission to all consulting parties. A draft memorandum will be submitted for comment and a final will be prepared to respond to comments. 3) Survey and Inventory. Upon approval of the APE and methods memo, conduct a cultural resource study following the approved methods. Tasks will include additional archival research, archaeological survey, if required, and built environment survey and inventory of all unevaluated resources 45-years old or older within the approved APE. Surveys and evaluations will meet Washington Standards for Cultural Resource Reporting, as revised in 2022. 4) Cultural Resources Report. Prepare Draft and Final Cultural Resources Reports to document the results of archival and field research. Once field studies and archival research has been completed, prepare a Draft and Final Cultural Resources Report documenting the results of its archival and field research and providing recommendations regarding the eligibility of surveyed resources to the National Register of Historic Places under all criteria for listing. The report will include: a project description, regulatory context, APE definition, cultural context, methodology, background research results, field research results, and conclusions and recommendations. A draft report will be submitted for comment and a final will be prepared to respond to comments. 0 0 a� a 0 U Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 59 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES Task 4 Biological Assessment (CEC) 1) Biological Assessment. Prepare a Biological Assessment (BA) for the Project, per the requirements of Section 7 of the federal Endangered Species Act (ESA). The BA will follow the guidance provided in the current WSDOT Advanced BA Training Manual. The project area for the BA is considered to include the project footprint (i.e., location of construction and construction ingress/egress) and any necessary/related on -site or off -site mitigation (unless purchasing mitigation credits). The action area is considered to include the surrounding environment likely to experience "effects" from the project. The BA will outline the project description and analyze the level of direct effects, delayed consequences, effects of interrelated and interdependent actions, as well as cumulative effects if necessary. The resource information presented in the BA will be based on existing information and data collected during a site visit, as applicable. The BA will also include an analysis of Essential Fish Habitat (EFH), per the Magnuson -Stevens Fishery Management and Conservation Act (Magnuson -Stevens Act), which requires federal agencies to consult with the NMFS for actions they fund, authorize, or permit that could impact EFH for Pacific salmon, groundfish and/or coastal pelagic species. 2) Draft BA Report. Prepare a draft BA for review by the City prior to submittal to WSDOT. Comments received from the City on the Draft BA will be addressed in Subtask 4 Final Draft BA Report. WSDOT will be the designated non-federal lead agency under Section 7 of the ESA; thus, the BA will be prepared per WSDOT guidance on preparation of BAs. 3) Final Draft BA Report. Prepare a Final Draft BA Report that will address comments received from the City. The Final BA Report will be submitted to WSDOT for review. 4) Final BA Report. WSDOT comments will be incorporated into the Final BA Report. As the designated non-federal lead agency under the ESA and the Magnuson -Stevens Act, WSDOT will be responsible for requesting and completing the Section 7 consultation with the U.S. Fish and Wildlife Service (USFWS) and the National Marine Fisheries Service (NMFS). WSDOT will also be responsible for consultation with NMFS per the requirements of the Magnuson -Stevens Act. Assumptions L • Based on the current project description, it is assumed this project is covered under a Federal Highway a Administration's (FHWA) Categorical Exclusion (CE) (23 CFR 771.117). Y L • Ground disturbance will exceed 18 inches and may be subject to Section 106 analysis. The project may o be exempt from Section 106 per the list of Exemptions (#2) listed in Appendix J of the NEPA Categorical o Exclusion A Guidebook for Local Agencies, October 2019. a • Information presented in the 2017 Planned Action EIS will be extracted, as appropriate, for use in the U SEPA Checklist. • No technical reports, other than those described in this scope of work, will be required to complete the NEPA DCE and SEPIA Checklist. A screening level hazardous material assessment will be incorporated into E the NEPA and SEPIA documents. • It is anticipated that a Mitigated Determination of Non -Significance (MDNS) will be issued. Technical U 2 r r reports prepared for the NEPA document will be used for the SEPIA Checklist. a • The City will prepare the MDNS with assistance from the Consultant. c Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 60 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES • Information on the SEPA process, findings, and ways to provide public comment, as appropriate, will be presented at the Public Open Houses outlined in Phase 18 Task 5. A separate public hearing for the SEPA process will not be required. • The stormwater report included in Phase 8 will be sufficient for environmental documentation. • If a Section 106 analysis is prepared pursuant to NEPA, analysis per EO 21-02 will not be required. • The project will require formal consultation under ESA Section 7 if it will result in increased impervious surface area, increased roadway capacity and/or does not provide 100% infiltration of all stormwater within the project area (per the latest guidance from NMFS and WSDOT).The project description, will include information necessary for initiating consultation with NMFS, including volume and area of excavation and fill, existing and proposed impervious surface area, location, sizing and efficiency of stormwater treatment and detention facilities (if required), general construction equipment and methods, avoidance and minimization measures, timing and duration of construction activities. • No hazardous materials are known to exist within the project boundaries. • If in -ground cultural investigation is required, additional scope will be added to complete that work. Deliverables a • Draft WSDOT ECS Form in Word and PDF • Final WSDOT ECS Form in PDF • Draft Environmental Justice Technical Memorandum in Word and PDF a� • Final Environmental Justice Technical Memorandum in PDF aNi • Draft Traffic Noise Analysis Technical Memorandum in Word and PDF 0 • Final Traffic Noise Analysis Technical Memorandum in PDF 0 • Draft SEPA Checklist in Word and PDF E • Final SEPA Checklist in PDF m L • Draft APE Definition Memorandum in Word and PDF Q • Final APE Definition Memorandum in PDF c • Draft Cultural Resources Report in Word PDF c • Final Cultural Resources Report in PDF • SHPO and Tribal Consultation Letters for WSDOT's use • Draft BA Report in Word and PDF L • Draft Final BA Report in PDF a • Final BA Report in PDF 0 Phase 20 Permitting o Task 1 Permitting o 1) Identify Required Permits. Coordinate with Edmonds, WSDOT and the utility companies to determine U which permits will be necessary for this project. c m 2) WSDOT Right of Way Permit. Coordinate with the City to prepare and submit a right of way permit for E the work within WSDOT limited access. Include the DA/PDA Documentation prepared in Phase 7. U r 3) Ecology Construction Stormwater General Permit. Prepare and submit a Notice of Intent (NOI) to the r Q Washington Department of Ecology to obtain a Construction Stormwater General Permit (CSWGP) for a� the project after the 90% Design Submittal. Once obtained, prepare a Permit Transfer Form and provide E to the Construction Contractor at the award of the construction contract to be completed and Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 61 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES submitted. The Construction Contractor will be responsible for paying for the CSWGP. Monitor the Ecology website for status until the permit is issued. Assumptions • The scope of work may trigger additional permits that will be scoped as additional work under Phase 23. • Permit fees will be paid for directly by the City or the Construction Contractor. • WSDOT signal permits are not required. If needed, they will be added in a future amendment. Deliverables • Permit applications and supporting information in PDF Phase 21 Right of Way Acquisition Design Support (SCJ) This Task includes design support of the right of way acquisition process. Task 1 Negotiation Exhibits 1) Negotiation Exhibits. Prepare up to forty-two (42) working exhibits to illustrate the right of way take and TCE impacts on the property interfaces for use in negotiations. Task 2 Property Owner Acquisition Meetings 1) Property Owner Acquisition Meetings. Attend up to twenty-one (21) property owner meetings with the City and ROW Acquisition Lead. Meetings will be one-on-one with each property owner to discuss the impacts to their parcels and right of way and temporary construction easements needed for the project. Attendance by RESGNW is included and accounted for in Phase 21. The Consultant Project Manager will attend under this Task; meetings will be held on -site and will last up to one (1) hour each. Task 3 Design Revisions 1) Design Revisions. Coordinate with the design team to complete minor design revisions to up to twenty- one (21) property interfaces (behind the sidewalk). Up to two (2) hours per parcel is budgeted for this Task and additional effort will require additional scope. 2) Exhibit Updates. Update negotiation exhibits to reflect the changes. Up to twenty-one (21) minor revisions are anticipated based on the design revisions in Subtask 1. Assumptions • This Phase includes design team coordination of ROW acquisition only. • Task 2 Negotiation Exhibits are budgeted to take up to one (1) hour each. Additional effort will be considered extra work to be included in Phase 23. • Task 3 Meetings are budgets for up to one (1) hour each plus travel. Additional effort will be considered extra work to be included in Phase 23. • Task 4 Design Revisions are budgeted for up to fifty (50) design hours total and additional effort will be considered extra work to be included in Phase 23. • Property owners will be compensated for impacts to existing signs, this scope does not include the design of revisions. Deliverables • Negotiation Exhibits and Updates in PDF L 0 0 a� a 0 U Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 62 2.1.a SCJ ALLIANCE CONSULTING SERVICES • Attendance of up to one(1) Consultant staff at up to forty (40) Property Owner Negotiation Meetings Phase 22 Right of Way Acquisition (RESGNW) Task 1 Right of Way (ROW) Coordination 1) Right of Way Coordination Meetings. The Right of Way Acquisition Lead will attend the Weekly Status Calls in Phase 1 once per month throughout the Right of Way Acquisition Phase, including up to twenty- four (24) virtual, one -hour meetings. Agendas, meeting summaries, and action items will be prepared for each meeting by others under Phase 1. 2) Weekly Status Reports. The Right of Way Acquisition Lead will prepare weekly status reports that summarize the current status of each parcel in the process. Up to one -hundred (100) weekly status reports will be prepared. Task 2 Project Funding Estimate (PFE) and Administrative Offer Settlement (AOS) 1) PFE and AOSs. Following review of the Right of Way Plans, prepare a Funding Estimate and AOS for all impacted parcels. The AOS will utilize consistent comparable sales and valuation techniques. AOS will be written for those acquisitions valued under $25,000 in the PFE. Should any appraisals be required, RESGNW will make a recommendation with cost estimates for appraisal consultants to the Prime or the City. The PFE will follow the WSDOT format for federal projects but may not be fully compliant since the project does not have federal funds. Task 3 Appraisal and Appraisal Review 12 1) Appraisals. Coordinate with appraisers and obtain appraisals for right of way takes and temporary c construction easements for up to twenty-one (21) parcels. Review the appraisals and make recommendations to the City. Q 2) Appraisal Reviews. Coordinate with appraisers and obtain up to twenty-one (21) appraisal reviews of c the appraisals performed in Task 2 Subtask 1. Review the appraisal reviews and make recommendations o to the City. Task 4 Title Review, Clearing, and Closing c L 1) Title Review Clearing,and Closing. Obtain and review title reports for u to twenty-one 21 parcels g• p p Y ( ) a and provide Title Review Memoranda for each parcel identifying all potential encumbrances to project o team members. Assist in clearing the necessary encumbrances prior to closing, if feasible. Assist in 3: facilitating in-house closing on low impact parcel or manage closing through escrow for up to twenty- o one (21) parcels. c V Task 5 Right of Way Documentation, Negotiations, and Closing co 1) Right of way Documentation, Negotiations, and Closing. Assist the City in developing all right of way c take and temporary construction easement documents/offer letters in accordance with the City's right E of way procedures manual for acquisition of impacted properties. Draft the acquisition documents using City approved forms or QC any forms that are created directly by the City staff for pre -acquisition review cc by the WSDOT LPA coordinator before any offers are made to property owners. Q Assumptions • Federal funding is included in this project. Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 63 2.1.a i� SCJ ALLIANCE CONSULTING SERVICES • Each of the twenty-one (21) affected parcels will have a right-of-way take and a temporary construction easement. • Right of way agents will act in good faith at all times and never coerce owners in an attempt to settle the parcels. All negotiations will start with an in -person presentation of all offers when feasible. We will identify property owner issues, concerns, and differences early on and document that information in the individual parcel negotiation diaries. • The right of way agents will work with City staff throughout the negotiation process with the property owner until settlement is reached on each parcel. • Payment for professional services is not dependent upon outcome, the amount or terms of any agreement reached for the property, or on any contractual arrangement between the City and any third party. Deliverables • Attendance of the Right of Way Acquisition Lead at up to twenty-four (24) Bi-Weekly Status Calls • Weekly Status Reports in Excel and PDF • Project Funding Estimate in Excel and PDF • AOS Documents in PDF • Appraisals in PDF • Appraisal Reviews in PDF • Title Report Memoranda in PDF • Offer Documents in Word and PDF Phase 23 Management Reserve (All) Task 1 Management Reserve 1) Management Reserve. A Management Reserve equaling approximately 5% of the contract total is established for future work yet to be defined. In addition to added level of effort, specific items of work that are expected to be added to the scope and fee include, but are not limited to the following, if needed: • City -owned utility conversion designs • City -owned utility relocation designs • Art features design (except uplighting) • Phase 1 Environmental Assessment • Phase 2 Environmental Assessment • Title Report Updates END of SCOPE OF WORK Edmonds_ Hwy99_Stage _3_Scope _2022-0806. docx Highway 99 Gateway -Revitalization Project Stage 3: Scope of Work City of Edmonds Packet Pg. 64 2.2 City Council Agenda Item Meeting Date: 10/11/2022 Presentation of Professional Services Agreement for Design/ROW Phases of Hwy 99 Revitalization Project - Stage 4 Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History n/a Staff Recommendation The Local Agency Consultant Services Agreement will need to be scheduled for City Council approval. Narrative The goal of the Highway 99 Revitalization project is to extend the successful transformation of Highway 99 in Shoreline through Edmonds from 244th St. SW to 2101h St. SW. The construction of Stage 2 is currently on -going with the addition of a raised landscaped median from 244th St. SW to 2101h St. SW, a HAWK signal — 600' north of 2341h St. SW, and a Gateway sign on both ends of the project. Due to the high cost of completing all the other improvements along the corridor, the 2 % mile stretch was divided into 7 segments. Stage 4 is the segment from 2241h St. SW to 220th St. SW. The scope of this project includes capacity improvements at Hwy 99 @ 220th St. SW (with addition of a left turn lane for the northbound & southbound movements and right turn lane for westbound movement), addition of planter strip on both sides of the street, new sidewalk, new street/pedestrian lighting, better stormwater management, targeted utility replacements (water/sewer), potential undergrounding of overhead utilities, and softscape treatments along this stretch of Highway 99. The City issued a request for qualifications (RFQ) in accordance with the City's Purchasing Policies to select the design consultant. The City received one response from SCJ Alliance (SCJ). Following review of their statement of qualifications, consultant interview, and their experience working on the Design phase of the Hwy 99 Revitalization & Gateway Project - Stage 2, the Selection Panel chose SCJ. The following tasks will be completed in order to complete the design and ROW phases: Survey; Geotechnical report; Environmental documentation (considering federal funds have been secured for Design and ROW phases); Public outreach; Utility coordination; 30%, 60%, 90%, 95%, 100%, and Final PS&E (including design of water/sewer/stormwater and potentially conversion of overhead utility lines to underground); Packet Pg. 65 2.2 Right of way services for acquisition and/or temporary construction easements for a total of 21 parcels; and Bid support. The preliminary scope of work is attached and staff is working with SG to finalize the fee to complete the work. The City has programmed $3.2M in State and Federal grant funds for the design phase. The City is also expected to receive over $2M in federal funds for the right of way phase later this year. Funding from the water and sewer utilities will be used for their respective expenses in the design phase of this project. Since federal funds are included in this project, a Consultant DBE Goal of 8% has been established. Grant applications will be submitted during the design phase to secure additional construction funds to build the project. Attachments: Attachment 1 - Scope of Work Packet Pg. 66 2.2.a SCJ ALLIANCE CONSULTING SERVICES EXHIBIT A SCOPE OF WORK HIGHWAY 99 GATEWAY -REVITALIZATION PROJECT — STAGE 4 224TH STREET SW TO 220TH STREET SW Design, Environmental, and Right of Way Acquisition CITY OF EDMONDS, WA Prepared For: Bertrand Hauss, Project Manager I City of Edmonds Rob English, City Engineer I City of Edmonds Prepared By: Lisa Reid, PE, PMP I SCJ Alliance (Prime), with: 1. 1 Alliance Geomatics, 1AG (Survey and Right of Way Calculations) 2. Applied Professional Services Locates, APS (Potholing) 3. Concord Engineering, CE (Electrical Design) 4. Confluence Environmental Company, CEC (Biological Assessment) S. Historical Research Associates, HRA (Cultural Resources) 6. HWA GeoSciences, HWA (Geotechnical, Hazardous Materials) 7. Michael Minor & Associates, MMA (Noise) 8. Osborn Consulting, OCI (Stormwater) 9. RES GROUP NW, RESGNW (Right of Way Acquisition) Date Prepared: October 6, 2022 INTRODUCTION Description of Work The objective of the Stage 4 project is to design and construct improvements to Highway 99 from 224th224tn Street SW to approximately 700-feet north of 220th2201" Street SW consistent with the Conceptual Plans developed in the Highway 99 Revitalization Stage 1 planning project and the Highway 99 Revitalization & Gateway Stage 2 construction. These improvements will extend the transformation of Highway 99 in Shoreline through Edmonds. The scope of the project will include wider replacement sidewalks, new street lighting, crosswalks with mid -block crossing landings where possible, , improved stormwater management, targeted utility replacements, new dual -left turn pockets for NB and SB traffic at 2201"2201" Street SW, a new WB right - turn lane for traffic at 2201" Street SW, potential undergrounding of overhead distribution utilities, landscaping, softscape treatments and other streetscape improvements to speak to the unique character of Edmonds. L 0 0 a� a 0 U U) Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 67 2.2.a SCJ ALLIANCE CONSULTING SERVICES Funding Stage 4 is funded through a combination of federal, state, and local funds. Location The project begins in the south at the intersection of 224th Street SW and Highway 99 and extends north of the 220th Street SW and Highway 99 intersection approximately 700-feet to include dual left -turn pockets both northbound and southbound at 220th Street SW. A westbound right -turn lane will be added at 220th Street SW along with better connections to the Interurban Trail. The total length of Stage 4 is approximately 2,200-feet along Highway 99 and 400-feet along 220th Street SW. There are two signalized intersections within the project limits, at 224th Street SW and 220th Street SW, as well as signals at adjacent intersections. As shown in Error! Reference source not found., Stage 4 lies within the cities of Edmonds, Montlake Terrace (along the east leg 220th Street SW and then on the east half of Highway 99 north to about 1,100-feet), and Lynnwood (from the northern limit of Montlake Terrace to the north, on the east half of Highway 99 only). Stage 4 is entirely within Snohomish County. Highway 99 (aka SR 99) and a small piece of the northbound lanes north of 220th St SW is in un-incorporated Snohomish County, and therefore owned by Snohomish County. Highway 99 is a State Route and is controlled by WSDOT from curb -to -curb. There is no limited access right of way within the project limits. 212rnssw Lynnwood a Y A 'Swedish Edmonc = STAGE 4 WinCo Foads4 PROJECT LIMITS Hall Creek OR Emerald Best _ Motel ,n�Edmonds v F— interurban Trail Q 90 Ranch ma, Esperance. 4 Esperance 226chSt Sw tiS' 'a Ballinger Park v 4 WhirlyBall� _ u Lake Ballinger A Figure 1. Approximate Limits of Stage 44 Project Mountlake Terrace Mountlake Terrace Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 68 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES SCOPE OF WORK Table of Contents This scope of work includes preliminary and final design, environmental documentation and permitting, and right of way acquisition work and includes the following Phases of work: Phase 1 Project Management (All)......................................................................................................................... 4 Phase 2 Funding and Grant Assistance (SCJ).......................................................................................................... 7 Phase 3 Survey and Basemapping(1AG)................................................................................................................ 7 Phase4 Potholing (APS and SCJ)............................................................................................................................. 9 Phase 5 Utility Conflict and Undergrounding Coordination (SCJ)........................................................................ 10 Phase 6 Right of Way Calculations (1AG and SCJ)................................................................................................ 12 Phase 7 WSDOT Project Development Approval (SCJ)......................................................................................... 13 Phase 8 Stormwater Report (OCI)........................................................................................................................ 18 Phase 9 Geotechnical Engineering & Hazardous Materials Analysis(HWA)........................................................ 22 Phase 10 Schematic Art and Landscape Design (SCJ)............................................................................................. 24 Phase 11 30% Design and PS&E Submittal (OCI and SCJ)....................................................................................... 25 Phase 12 60% Design and PS&E Submittal (OCI, CE, SCJ)....................................................................................... 32 Phase 13 90% Design and PS&E Submittal (OCI, CE, and SCJ)................................................................................ 39 Phase 14 95% Design and PS&E Submittal (OCI, CE, and SCJ)................................................................................ 43 Phase 15 100% Design and PS&E Submittal (OCI, CE, and SCJ).............................................................................. 45 Phase 16 Quality Assurance and Quality Control (All)............................................................................................ 47 Phase 17 Assistance During Bidding (OCI and SCJ)................................................................................................. 49 Phase 18 Public Involvement (SCJ)......................................................................................................................... 50 Phase 19 NEPA and SEPIA Documentation (HRA, CEC, MMA, and SCJ).................................................................. 54 Phase20 Permitting (SCJ)....................................................................................................................................... 57 Phase 21 Right of Way Acquisition Design Support (SCJ)....................................................................................... 58 Phase 22 Right of Way (ROW) Acquisition (RESGNW)........................................................................................... 59 Phase 23 Management Reserve (All)...................................................................................................................... 60 General Assumptions The following assumptions apply to this scope of work. Assumptions that apply primarily to individual phases of work are included with the respective scopes for each phase. 1. Funding includes federal monies and federal requirements apply. 2. Submittals will be made at the 30%, 60%, 90%, 95%, and 100% milestones. 3. The 90% submittal shall be complete, ready -for -construction package and all design work shall be complete. The intent of the 95% submittal is to review responses to the 90% review (not to continue advancing the design). The intent of the 100% is to perform a final check on those responses for the ad - ready PS&E. 0 0 a� a 0 U c m E U r r Q c a� E U ca Q Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 69 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES 4. WSDOT approvals will be required for the channelization plans, intersection controls (signals), and curb - to -curb improvements. 5. Right of way acquisition will be required from nearly every adjacent parcel. This scope assumes that the work does not impact any parcel to the extent that a full parcel take would be required requiring relocations. If needed, that work will be added to this scope via amendment. 6. This project will include stormwater improvements. 7. The scope and fee include utility undergrounding of aerial power and communication utilities. If it is decided to remove the utility undergrounding, unspent tasks budgets will be removed. 8. In providing opinions of cost and schedules for the project, the Consultant will have no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that might affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by operating personnel or third parties; and other economic and operational factors that might materially affect the ultimate project cost or schedule. Consultant, therefore, will not warranty that the actual project costs, financial aspects, economic feasibility, or schedules will not vary from Consultant's opinions, analyses, projections, or estimates. 9. The City will provide right of entries for all necessary private -property access. Information Provided by the City of Edmonds The City will provide the following: 1. Right of way process, documents, and templates 2. Utility franchise agreements 3. All available stormwater as-builts, hydraulic reports, geotechnical reports, and other background information in the Project area that are available in its archives 4. All existing water and sanitary sewer as-builts for the Project area 5. Division 1 Boiler Plate for WSDOT/APWA Specifications 6. Additional items as noted in the following scope Phase 1 Project Management (All) Task 1 Project Kick-off Meeting 1) Project Kick-off Meeting. Planning for and attendance at one (1) project kick-off meeting for the City and Consultant Team. Up to nine (9) Consultant staff will participate, including the Project Manager, Design Manager, Roadway Lead, Roadway Engineer, Traffic Analysis Lead, Geotechnical Lead, Stormwater Lead, Signals/Illumination Lead, and the Environmental Lead. The meeting will be virtual and is budgeted to last up to three (3) hours. Provide meeting agenda and meeting summary. Task 2 Project Management Plan 1) Draft Project Management Plan. Prepare a Project Management Plan (PMP) for the project. The PMP will contain Project information including the baseline scope, schedule, and budget, the project goals & L 0 0 a� a 0 U U) Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 70 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES objectives, the team org chart, team member roles and responsibilities, communications protocols, safety plan, the quality management plan from Phase 16, reporting requirements, and other information as directed by the City's project manager. The PMP is a living document and should be routinely maintained and updated throughout the life of the Project. The Draft PMP will be submitted to the City for review and comment. 2) Final Project Management Plan. Update the Draft PMP based on City comments received on the Draft PMP. 3) PMP Updates. Prepare ongoing updates of the PMP as needed as scope, schedules, and/or budgets or other PMP items are revised. The PMP will be set up to facilitate the affected appendices only. Task 3 Contract Administration 1) Contract Management. Process and set-up this contract in SO Alliance's billing system. Submit required insurance and FAR overhead information and ensure contract stays current. Maintain necessary edits, including annual OH updates. 2) Subconsultant Contract Management. Manage subconsultant agreements with subconsultant firms and vendors. Collect W9s, certificates of insurance, and FAR OH letters. Update FAR OH rates annually and ensure COls and subconsultant agreements stay up-to-date. Review and approve subconsultant and vendor invoices and track against budgets. 3) Invoice and Progress Reports. Monitor earned value and actual costs on a biweekly basis. Prepare and submit a biweekly progress report via email. Prepare a monthly progress invoice with progress reports attached. Up to forty-four (44) invoices are included to cover monthly invoicing and annual OH rate adjustments. Task 4 Schedule 1) Draft Baseline Schedule. Develop a Draft Baseline Schedule to match the scope of work and funding c requirements. Submit to the City for review and comment. 0 2) Final Baseline Schedule. Develop a Final Baseline Schedule based on City comments. This will be the a� schedule that will be used to status the project. Revised baseline schedules may be adopted and will be L developed under Task 4, Subtask 3. a 3) Schedule Updates. Update and status the schedule quarterly to reflect progress and any revisions to the 0 overall baseline. Up to ten (10) monthly schedule update and statuses are included. 0 Task 5 Team and Project Management a 1) Project Management. Manage the project by directing and supervising staff and reviewing work for the 0 cn duration of the project. This management is for the overall work rather than specific tasks. This work is budgeted to last up to forty (40) months. 2) Weekly Status Reports. Prepare weekly status reports to update the City's project manager on the status of the contract, completed work and upcoming work. Up to one -hundred seventy-five weekly r status reports will be prepared. a 3) Bi-Weekly Status Calls. Prepare for and attend virtual, bi-weekly check -in calls with the City's project c manager. These calls will be attended by up to two (2) Consultant staff, including the Project Manager and Design Manager. Additional attendees may be included at some meetings as noted in the remainder Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 71 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES of the scope. These calls will last up to one (1) hour. These meetings will include the ROW Status during the ROW Acquisition Phase of the project. Up to sixty-seven (67) meetings are included throughout the project. Prepare agendas, meeting summaries and action items. 4) Bi-Monthly Meetings. Prepare for and attend up to twenty (20) Bi-Monthly (every 2 months) Meetings at Edmonds City Hall or by video conference. Up to six (6) Consultant staff will attend, including the Project Manager (20 mtgs), Design Manager (20 mtgs), Roadway/Civil Lead (20 mtg), Utility Lead (20 mtg) and two additional staff (e.g., Stormwater Lead (10 mtg), Environmental Lead (10 mtg), Right of Way Acquisition Lead (10 mtg), Traffic/Signals Lead (6 mtg), Landscape and Arts Lead (4 mtg), etc.) Additional attendees, including utilities and stakeholders may be included at relevant meetings in addition to utility and stakeholder specific meetings. Meetings will last up to ninety (90) minutes. Prepare agendas, meeting summaries and action items. 5) Action Item Tracking. Develop and maintain an action item tracking spreadsheet for significant tasks to be performed by the Consultant team, City, and stakeholders. 6) Filing and Information Management. Maintain a filing system of key correspondence, design documentation, design calculations and files, and deliverables. Provide a DVD archive of project files at the conclusion of the contract. Assumptions • Subcontract agreements will be negotiated, executed, and administered between the Consultant and up to six (6) sub -consultants. • This scope of work will last until the project is awarded for construction or until December 31, 2025, whichever comes first. This is approximately thirty-six (36) months. • As noted above for meetings. • Up to twelve (12) of the eighteen (18) bi-monthly meetings will be held in person at the City of Edmonds. Deliverables • Attendance of up to nine (9) Consultant staff at the Project Kick-off meeting • Agendas, Meeting Summaries, and Action Items in Word and PDF • Draft Project Management Plan in PDF • Final Project Management Plan in PDF • Draft Baseline Schedule in PDF and MS Project (if requested) • Final Baseline Schedule in PDF and MS Project (if requested) • Monthly Schedule Updates in PDF and MS Project (if requested) • Monthly Invoices and Progress Reports in PDF • Weekly Status Reports in PDF • Attendance of up to two (2) Consultant staff at up to sixty-seven (67) Bi-Weekly Status Calls • Attendance of up to six (6) Consultant staff at up to twenty (20) Bi-Monthly Meetings • Action Item Tracking List in Google Sheets format available for access by City at all times • Final CD-ROM of the project files 0 0 a� a 0 U Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 72 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES Phase 2 Funding and Grant Assistance (SCJ) Task 1 Funding and Grant Assistance 1) Grant Application Assistance. Assist the City with up the preparation of funding applications as needed This could include grant writing, estimating, preparation of exhibits, additional engineering, or other work, as requested. Up to one -hundred twenty (120) hours (at the Design Manager's rate) are assumed for this Task. Assumptions • The City will be responsible for the ultimate submittal of all grant funding applications. • No expense budget is established for this scope of work. Deliverables • Funding applications and supporting documents as needed in formats required Phase 3 Survey and Basemapping (1AG) Survey work was performed corridor -wide for both Stage 1 and Stage 2 of this project, including 3D laser scanning for the corridor to get a large point cloud. At this time, only face -of -curb to face -of -curb has been extracted from that point cloud. The project limits for survey work on this, Stage 4 project, are defined as: Highway 99 from 100' south of the 224th St SW centerline to approximately 100' north of the 220th St SW centerline. The survey will extend 15' beyond the existing right of way on the left and right sides of the roadway and will extend 50' down cross streets (except 220th St SW) measured from the east and west Highway 99 right of way lines. S 220th St SW from Highway 99 to 100' east of the interurban trail centerline. The survey will extend 25' beyond the existing right of way on the left and right sides of the roadway or to the closest building face, whichever is closer. The approach for obtaining design- quality survey for this project includes: 1) extracting additional data from the L existing point cloud, 2) performing field survey to supplement the point cloud, especially from the back of walk a to face of buildings for property interface, 3) waiting until Stage 2 construction is complete and performing the L 3D Laser Scanning again to obtain new data where construction was performed throughout the corridor (median 0 construction, some curb ramps, and irrigation connections in then project limits), 4) supplementing the 3D Laser 0 Scanning of Stage 2 (#3) with additional field survey to pick up areas not well covered by scanning, , and 5) office a processing to assemble all of this information. The information in #1 and #2 will be performed upon completion 0 of the NTP and the information in #3 and #4 will be performed in early 2023, when Stage 2 construction is fully complete. Task 1 Survey and Basemapping Beyond Curbs c E Perform survey and base mapping for the project area after receiving the notice to proceed, including the r following: a 1) Survey Control. Control was established for this project as part of prior scope for use in determining the E right of way and tying in the aerial photos taken by the City's drone. It is tied to the NAD 83/91 coordinate system for horizontal control and NAVD 88 for vertical control. N Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 73 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES 2) 3D Laser Scanning. This Task includes tripod -mounted 3D Laser scanning of the project limits and registration of the scans into point clouds tied to the project coordinate system and datum. The scanner will collect significant amounts of data from which survey -grade data can be extracted or surveyed from the desk -top (desktop surveying). 3) Field Surveying. This Task includes using traditional methods of surveying and mapping to supplement the Stage 1 and Stage 2 3D Laser Scanning and in particular to collect data that might otherwise be obscured from the scanner and as a quality check to spot verify the scanner results. This includes measure downs on all sanitary sewer and stormwater manhole and to the nut on all gas and water valves. 4) Office Processing. The processing Task includes desktop surveying using the Stage land Stage 2 3D Laser -Scanned data and the processing of the traditional field data from Task 1.1. 5) Utility Mapping. Utility company as-builts were collected in Stage 1 and utilities were mapped based on those as-builts and the available survey data. The utility companies reviewed the mapping for accuracy. Using this information as a starting point, adjust the utility mapping as needed to tie it into the observable utility appurtenances and locates. Task 2 Survey and Basemapping Between Curbs Perform survey and base mapping for the project area after the Stage 2 Construction is completed, including the following: 1) Survey Control. Control was established for this project as part of prior scope for use in determining the right of way and tying in the aerial photos taken by the City's drone. It is tied to the NAD 83/91 coordinate system for horizontal control and NAVD 88 for vertical control. 2) 3D Laser Scanning. This Task includes tripod -mounted 3D Laser scanning of the project corridor and registration of the scans into point clouds tied to the project coordinate system and datum. The scanner will collect significant amounts of data from which survey -grade data can be extracted or surveyed from the desk -top (desktop surveying). 3) Field Surveying. This Task includes using traditional methods of surveying and mapping to supplement the 3D Laser Scanning and in particular to collect data that might otherwise be obscured from the scanner and as a quality check to spot verify the scanner results. This includes measure downs on all sanitary sewer and stormwater manhole and to the nut on all gas and water valves. 4) Office Processing. The processing Task includes the desktop surveying using the 3D Laser -Scanned data and the processing of the traditional field data. The limits for this Phase are from back of curb to back of curb from 224th Street SW up to 220th Street SW. 5) Utility Mapping. Utility company as-builts were collected in Stage 1 and utilities were mapped based on those as-builts and the available survey data. The utility companies reviewed the mapping for accuracy. Using this information as a starting point, adjust the utility mapping as needed to tie it into the observable utility appurtenances and locates. Task 3 Survey of Potholing Information 1) Potholing Survey. Perform a field survey to tie-in up to twenty-five (25) potholes performed by APS and marked in the field with pins. For this scope, horizontal and vertical survey information will be provided to correspond to each pin. 0 0 a� a 0 U in Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 74 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES 2) Office Processing. Incorporate the potholing survey information into the basemap for use on the plans Task 4 Right of Way Staking 1) Right of Way Staking. Stake the proposed right of way limits and proposed right of way acquisitions and TCEs in the field at up to twenty-one (21) parcels (with a take and a TCE). It is assumed that up to five (5) field visits will be required to perform this staking in groups. Assumptions • Survey mapping limits will extend fifteen feet (15') beyond the existing right of way. • Right of entries, if required for survey beyond the right of way, will be acquired by the City. • The project will use the survey control network set in 2017. • The project will use the existing right of way delineation from 2017. • A record of survey is not included in this scope. • Survey includes utility mapping based on utility locates and visible appurtenances. • The City will provide an updated aerial photo for the project after the Stage 2 improvements are complete. • This work does not include survey of environmentally sensitive areas, that work will be added by future amendment if areas are identified during this work. Deliverables • Updated AutoCAD Civil 31) survey base maps • Survey stakes in the field at up twenty-one (21) parcels (including both a row take and TCE) Phase 4 Potholing (APS and SCJ) Task 1 Potholing 1) Potholing Map. Prepare a potholing map that shows where potholing will be completed for review and `o concurrence by the City. The map will show potholing of city -owned facilities to be performed by APS c and franchise -owned utilities that will be provided by the respective utilities. to N 2) Potholing. Perform potholing of City -owned utilities at up to twenty-five (25) locations to observe the a` depth and type of the pavement, size, and condition of utilities at potential conflict points. Potholes will be marked with a pin and an identifying number. A web -based GIS map and potholing logs will be L 0 � provided for inclusion in the Project Manual. The potholing pins will be surveyed in Phase 3 Task 5 to tie- in this information. 0 0 a 0 3) Traffic Control. Prepare traffic control plans for potholing work of city -owned utilities to be submitted to U the City for approval. Traffic control will be provided during potholing. Franchise utility companies will be responsible for preparing their own traffic control and permitting with the city. 4) Coordinate with Utility Companies. Coordinate with franchise utility companies to ensure they m E complete potholing and provide information to the Consultant and City. Bring this information into CAD r for consideration in the design and inclusion in the Potholing Summary Memo. a 5) Prepare Potholing Summary Memo. Prepare a summary memo including the potholing map and logs for inclusion in the Project Manual. E Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 75 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES Assumptions • Pothole depths will not exceed 8 feet for city -owned utilities. • Potholing will not be performed for pavement condition; however, pavement type and depth will be provided in each log. • One mobilization will be required for all potholing. • Potholing will be billed as an expense per pothole (including traffic control) based on the actual number of potholes performed. An approximate budget is included based on current costs and an estimate of twenty-five city -owned utility potholes. If the number or costs change significantly, costs will be revised in a future amendment. Deliverables • Draft Potholing Map in PDF • Final Potholing Map in PDF • Traffic Control Plans in PDF • GIS layer for potholing data • Pothole Logs in PDF • Potholing Summary Memo in PDF Phase S Utility Conflict and Undergrounding Coordination (SCJ) Task 1 Utility Coordination Utility companies anticipated on this project include Snohomish County PUD, Comcast, Ziply Fiber, Puget Sound Energy (PSE), Olympic View Water & Sewer District, City of Edmonds Water, City of Edmonds Sewer, City of Edmonds Stormwater, Pacific Cable, Cable Com, Full Bore, and Wave Broadband. 1) As -Built Requests. The last as-builts requested for the utility companies was completed in 2018 and may o be out-of-date. Request utility as-builts from each company at the commencement of the project. c 2) Utility Mapping Confirmation. After the survey and basemapping have been completed in Phase 3, including all work after the Stage 2 construction is complete, compare the utility company as-builts to 0 the basemapping to ensure that the mapping is complete and accurate. Resolve any discrepancies with a the utility companies to ensure accurate mapping. Y L 3) Upgrade identification. Coordinate with the utility companies throughout construction and provide 0 3: each company the 30% PS&E. Coordinate with each company to identify any upgrades needed during o construction so that a moratorium on utility work requiring pavement excavation can be instituted at 0. the end of construction. Coordinate with the utility companies throughout the project to ensure that �° they design and upgrade these facilities prior to the commencement of construction. 4) Conflict Identification. Provide the utility companies with 60% plans and request their review of potential conflicts with their facilities. Work with each company to determine who will pothole and/or pay for potholing of potential conflicts and ensure that 1) utilities that self -perform potholing get it competed prior to survey of the potholing pins, and that 2) potholing to be performed under Phase 4 is completed and information provided to the utility companies. 5) Conflict Coordination. Coordinate with the utility companies and design team to design improvements needed to avoid conflicts and ensure this is completed before or during construction of this project. Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 76 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES Utilities not owned by the City will need to design and relocate their facilities prior to construction. The design work for city -owned utilities that require relocation will be added to this contract by amendment. Utility Undergrounding Assessment Task 2 Utility Undergrounding Assessment 1) Franchise Agreement Review. Obtain the utility franchise agreements from the City and prepare a brief Utility Undergrounding Responsibility memorandum that summarizes the responsibilities of each to underground their facilities, how services will be converted and who pays for that work, and cost - sharing with the City. 2) Feasibility Assessment. Based on Subtask 1 and the 30% Plans, prepare a Utility Undergrounding Feasibility Assessment memorandum that summarizes the design, impacts to utilities, and an estimated cost of undergrounding utilities and converting services versus the cost to relocate the utilities above ground. Note that both costs will include estimates from the individual utility companies that are needed to determine the City's cost responsibilities. Up to one (1) revision of this memo is included based on City comments. Task 3 Utility Undergrounding Coordination 1) Prepare and Negotiate Undergrounding Agreements. Review existing franchise agreements for dry utility companies to be undergrounded. Develop proposed contracts and coordinate review by City staff and City attorneys. Work with the respective utility companies to negotiate the agreements. Up to seven (7) agreements are included for Snohomish County PUD, Comcast, Ziply Fiber, Pacific Cable, Cable Com, Full Bore, and Wave Broadband. 2) Design Coordination. Coordinate with each utility company to identify the type, size, and location of a conduit and vault backbone system that will be designed and included in the joint utility trenching plans designed by the Consultant. Also coordinate with each utility company to advance their in-house utility undergrounding design. Provide project schedules for each utility company and ensure that they are prepared to perform undergrounding in conjunction with the construction contractor. 3) Right of Way Identification and Coordination. As Subtask 1 proceeds, work with each company to identify right of way and temporary construction (TCE) needs and ensure that they are included in the right of way acquisition calculations in Phase 6 and right of way acquisition services in Phase 20. 4) Utility Service Conversion Coordination. Coordinate with each utility company and the City to determine which utility services need to be revised. Design is included in Phase 11 through Phase 15. 5) Utility Undergrounding Meetings. Plan and attend up to five (5) meetings with the utility companies to coordinate utility undergrounding throughout the project. It is anticipated that these meetings will occur during the preparation of the 30%, 60%, 90%, and 95% submittals to coordinate design, and during the 100% to coordinate construction activities. Meetings will be held at the City and up to two (2) Consultant staff will attend including the Project Manager and Utility Lead. Prepare agendas, meeting summaries, and action items. 6) Utility Service Coordination for Roadway Elements. Coordinate with the design team and utility companies to identify new, revised, or relocated service points as needed for the illumination; interconnect; traffic signals; art features and uplighting; and transit stops. 0 0 a� a 0 U Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 77 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES Assumptions • This scope of work assumes that existing aerial power and communication utilities will be undergrounded. If utility undergrounding is not included in this project, Task 3 will not be required. • Power distribution will be moved underground, and power transmission will remain above ground and will likely require relocation of transmission poles. • The power company will design relocation of their transmission poles. • Each utility company will design their system undergrounding and will provide information needed for the Consultant to design a joint utility trench (JUT). This will include the size, number and location of conduits and vaults at a minimum. Conversion of the utilities to underground will be performed by the respective utility companies after the JUT has been constructed and during the construction of this project. • The Consultant will design the JUT and will negotiate right of way needed for the undergrounding of each utility for the city. • The design and negotiation of existing private, aerial power and communications services of customers served along this corridor that are required as a part of the utility undergrounding will be performed by the utility companies or added to this scope in a future amendment. • The design of city -owned water, sanitary sewer, and/or stormwater relocations required for the project and owned by the City will be completed by the Consultant and that work will be added to this scope in a future Amendment as the work is defined. • The design of utility relocations that are not city -owned or WSDOT-owned will be performed by the respective utility companies and the work to relocate their facilities will occur prior to the start of construction on this project. • Utility companies will be included in Stakeholder Coordination Meetings in Phase 18 and utility coordination will take place then. Meetings in this Phase are specific to undergrounding design. • Conflict resolution design for non -City owned utilities will be performed by the respective utility companies. Deliverables • Attendance of up to two (2) Consultant staff at up to five (5) Utility Undergrounding Meetings • Agendas, Meeting Summaries, and Action Items in Word and PDF • As -Built Request Correspondence in PDF • Utility Mapping Coordination Correspondence in PDF • Draft Utility Undergrounding Feasibility Assessment Memo in PDF • Final Utility Undergrounding Feasibility Assessment Memo in PDF • Utility Coordination Correspondence in PDF Phase 6 Right of Way Calculations (1AG and SCJ) Task 1 Right of Way and Parcel Resolution and Acquisitions, Exhibits, and Descriptions Perform cursory checks of right of way resolved in prior scope of work along with additional field work, and additional Title Report Review to resolve up to twenty-eight (28) parcels within the project area. From these efforts, prepare land descriptions and exhibits for all right of way acquisitions. 1) Research and Public Records. Publicly available records (County, DNR, etc.) will be investigated and that data stored digitally and utilized for preliminary investigation and field work planning efforts. Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 78 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES 2) Field Efforts and Cadastral Monumentation. Utilizing the survey control network set in 2017, deploy a team to the field to perform the recovery, recording, and mapping of any additional monumentation and lines of occupation that might aid in the parcel resolutions. 3) Office Processing, Calculations, and Resolution. This Task includes the office processing of the collected survey data, data extraction, field book note reductions, CADD drafting, and other duties required. Using the resolved right of way estimate number of twenty- eight (28) parcels, and existing easements on the subject parcels. It is estimated that up to twenty- eight (28) title reports Title Reports will be needed and will be acquired in Phase 21. 4) Acquisition Exhibits and Descriptions. Prepare land descriptions and exhibits for up to twenty- eight (28) right of way acquisitions and up to twenty- eight (28) temporary construction easements. Once the exhibits have been mathematically verified, the legal description will be written by or under the direct supervision of a Washington State Professional Land Surveyor in WSDOT format. Temporary Construction Easements (TCEs) will be established approximately 5' to 10' behind right of way acquisitions (typical, will be as needed for utility undergrounding and property interface design) . Task 2 Right of Way Plans (SCJ Alliance) 1) Draft Right of Way Plans. Prepare Draft WSDOT Right of Way Plans. 2) Final Right of Way Plans. Receive up to one (1) set of WSDOT comments on the Draft Right of Way Plans and respond to comments. Prepare Final Right of Way Plans. Assumptions • Prepare up to twenty- eight (28) exhibits and land descriptions for right of way acquisitions with up to two (2) revisions each. • Prepare up to twenty- eight (28) exhibits and land descriptions for temporary construction easements with up to two (2) revisions each. • Stake up to twenty- eight (28) right of way acquisitions and up to twenty- eight (28) temporary construction easements. A minimum of five (5) parcels will be staked per request (4 hours per parcel) for site visit efficiency. Multiple trips to the same parcel will be counted as separate staking requests. • Boundary corners will not be set as a part of this scope. • A record of survey is not included in this scope. Deliverables • AutoCAD drawing showing calculated right of way and existing easements as described in the provided title reports • Stamped and signed right of way acquisition exhibits and legal descriptions in PDF • Field staking of up to fifty-six (56) legal descriptions (28 TCE and 28 row takes) • Draft Right of Way Plans in PDF • Final Right of Way Plans in PDF Phase 7 WSDOT Project Development Approval (SCJ) Chapter 300 of the WSDOT Design Manual requires preparation of a combined design approval/project development approval document (DA/PDA) including the preparation of the following documents and coordination with WSDOT for review and approval. Per WSDOT DM Exhibit 300-4 the DA/PDA will be approved 0 0 a� a 0 U in Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 79 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES by the local programs engineer or NWR project development engineer and design analysis will be approved by WSDOT Headquarters (HQ). Task 1 Combined Design Approval -Project Development Approval Prepare and assemble the following documents and submit to WSDOT for review and approval as the project Design Approval/Project Development Approval (DA/PDA). 1) Design Kick-off Meeting with WSDOT. Attend up to one (1), virtual kickoff meeting with the City and WSDOT to discuss design criteria, channelization, deviations, documentation, and traffic and safety analyses. Up to five (5) Consultant staff will attend including the Project Manager, Design Manager, Roadway Lead, , and Signals/Illumination Lead. Prepare agenda, meeting summaries, and action items 2) Combined Design Approval and Project Development Approval Memorandum. Prepare a memo summarizing all documents included in the DA/PDA. Update as design progresses. 3) Design Documentation Package Checklist. Prepare a checklist using the standard WSDOT form that itemizes all documents included in the DA/PDA. Update as design progresses. 4) Project Profile Exemption. Coordinate with the City and WSDOT to obtain a memo for the file stating that this is not required for non-WSDOT led projects. 5) Environmental Review Summary Exemption. Coordinate with the City and WSDOT to obtain a memo for the file stating that this is not required for non-WSDOT led projects. 6) Additional Documentation. Include updated copies of the following documents prepared separately in this scope of work. Update as design progresses. This includes, but is not limited to: • Vicinity Map (Phase 11 through Phase 15) • Basis of Design (Phase 7 Task 2) • Design Parameter Checklist (Phase 7 Task 3) • Safety Analysis (Phase 7 Task 4) • Design Analyses (Phase 7 Task 5) • ADA and MEF Documentation (Phase 7 Task 6) • Intersection Control Evaluation (Phase 7 Task 7) • AutoTURN Analysis Exhibits and Channelization Plans for Approval (Phase 7 Task 8) • Alignment Plans, Profiles, and Engineer's Estimate (Phase 11 through Phase 15) • SEPIA Documentation (Phase 18) • Permitting Documentation (Phase 19) • Stormwater Report (Phase 8) • Geotechnical Report (Phase 9) • Illumination Calculations (Phase 11 through Phase 15) • Preliminary Signal Plans (Phase 7 Task 9) • LOS Analysis (Phase 7 Task 7) • Structural Design Calculations (Phase 11 through Phase 15) • Potholing Memo, Plans, and Logs (Phase 4) • Existing and Proposed Utility Plans (Phase 11 through Phase 15) 7) Draft DA/PDA Submittal. Assemble and Package the documents listed in Subtask 1 through Subtask 6 and submit a Draft DA/PDA Package to WSDOT for Review. L 0 0 a� a 0 U Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 80 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES 8) DA/PDA Review Meeting. Attend up to one (1) review meeting with the City and WSDOT to discuss comments on the Draft DA/PDA Package. The Consultant Project Manager and Design Manager will Cn attend this virtual meeting for up to two (2) hours. This is the same meeting as the Channelization Plan m review meeting in Phase 7 Task 8 Subtask 5. Prepare agenda, meeting summaries, and action items. o 9) Final DA/PDA Submittal. Assemble and Package the updated documents listed in Subtask 1 through a c Subtask 6 and submit a Final DA/PDA Package to WSDOT for Review. N Task 2 Basis of Design 1) Draft Basis of Design (BOD). Prepare a Draft BOD for the project and update throughout the design. Use the current WSDOT BOD template. rn 2) Final Basis of Design. Provide up to one (1) significant update of the BOD based on review comments 3 x received from WSDOT and the City during the Channelization Plan review process. c Task 3 Design Parameter Checklist N 1) Design Parameters. Complete the WSDOT Design Parameters checklist. Update as design progresses. a Task 4 Safety Analysis 0 1) Obtain Updated Crash History. Coordinate with WSDOT to obtain the most recent three (3) years of a� crash history for the Stage 44 project limits. 0 2) Draft Safety Analysis. Use the crash history obtained in Subtask 1 to prepare a Draft Safety Analysis for ,o the project. This work will include a brief analysis of fatal and severe crashes and will include mapped crash history data. E 3) Final Safety Analysis. Update the Draft Safety Analysis based on up to one (1) round of review m m comments from WSDOT and the City. 0 Task 5 Design Analyses c 1) Draft Design Analyses. Prepare up to two (2) Design Analyses to document deviations from the WSDOT Design Manual. m L 2) Final Design Analyses. Update the Draft Design Analyses based on up to two (2) rounds of review a comments from WSDOT and the City. o 3: Task 6 ADA and MEF Documentation 0 1) Draft ADA and MEF Documentation. Prepare Draft ADA and Maximum Extent Feasible (MEF) 0. Documentation per WSDOT guidelines and submit to WSDOT for approval. U 2) Final ADA and MEF Documentation. Prepare Final ADA and MEF Documentation based on up to one (1) round of WSDOT comments. m E Task 7 Intersection Control Evaluation (ICE) The proposed improvements to the intersection of SR 99 and 220t"220t" Street SW includes adding dual left- a turns northbound and southbound on SR 99 and adding a new right -turn lane westbound on 220t" Street SW. The signal will need to be significantly reconstructed and is anticipated to require an ICE evaluation. It is °' E assumed that consideration of a roundabout will not be required. Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 81 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES 1) Draft Intersection Control Evaluation. Complete a Draft Intersection Control Evaluation (ICE) document consistent with Chapter 1300.05(1) of the WSDOT Design Manual. The following control type alternatives will be evaluated: • NB and SB dual -left turn configuration • No -Build, existing single -left turn configuration 2) Conceptual (10%) Design and Cost Estimates. Prepare a conceptual design and cost estimate for each control type. 3) Operational Analysis. The following tasks will be completed to support the ICE: • Traffic forecasting for 2022 opening year and 2050 (by updating Stage 2 traffic analysis) • Level of Service evaluation using Synchro software 4) ICE Review Coordination Meeting. Attend up to one (1) review coordination meeting with WSDOT to discuss their comments. Up to three (3) Consultant staff will attend this virtual meeting including the Project Manager, Signals/Illumination Reviewer, and Signals/Illumination Lead. Prepare agenda, meeting summary, and action items. 5) Final Intersection Control Evaluation. Prepare up to one (1) update of the ICE based on WSDOT comments. Task 8 Vehicle Turning Analysis Exhibits and Channelization Plans for Approval 1) Draft Vehicle Turning Analysis Exhibits and Channelization Plans. Prepare Draft Channelization Plans per the Northwest Region Checklist found at https://www.wsdot.wa.gov/publications/fulltext/design/DevelopmentServices/DevelopmentServices- Channelization PlanChecklist.pdf. Prepare AutoTurn exhibits showing the design vehicles making all allowed turns at signalized and unsignalized intersections. 2) Initial Submittal to WSDOT. Assemble and transmit the following documents to WSDOT for review: • Vicinity Map • Basis of Design • Design Parameter Checklist • Safety Analysis • Design Analyses • AutoTURN Analysis Exhibits • Channelization Plans for Approval 3) Updated AutoTURN Exhibits and Channelization Plans. Prepare up to two (2) revised drafts of the AutoTURN Exhibits and Channelization Plans for Approval addressing WSDOT's comments on prior submittals. Note that the channelization plans should be relatively straightforward based on the work performed and reviewed in Stage 2. The number of design analyses will also be reduced compared to the Stage 2 effort. 4) Updated Submittals. Assemble and transmit up to two (2) versions of the updated documents listed in Subtask 2 to WSDOT for review. This includes one draft and one (1) final submittal. 5) WSDOT Review Meetings. Prepare for and attend up to two (2) review meetings with WSDOT to discuss their comments on the package of documents submitted in Subtask 2 and Subtask 4 including the Channelization Plans and DA/PDA documentation. Up to three (3) Consultant staff will attend including L 0 0 a� a 0 U in Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 82 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES the Project Manager, Design Manager, and Roadway Lead. Each meeting will be up to one (1) hour and will be held virtually. Prepare agenda, meeting summary, and action items. Task 9 Preliminary Signal and Temporary Signal Plans 1) Preliminary Signal Plans. Installation of a new (or reconstructed) traffic signal on a state route requires submission of a Preliminary Signal Plan per Chapter 1330.02 of the Design Manual. This document has additional requirements for information beyond the preliminary design (Phase 11Task 7). Plans will be submitted to WSDOT for review. There will be two intersections included in this Task: • Intersection of SR 99 & 224t"224t" Street SW • Intersection of SR 99 & 220th220th Street SW 2) Temporary Signal Plans. Installation of the new signal at the intersection of SR 99 and 220th St SW will require a temporary signal during construction. Plans will be prepared and submitted to WSDOT for review. Assumptions • WSDOT will not review the stormwater analysis and design because the work does not include WSDOT- owned facilities and is not in limited access. Further, a stormwater basis of design is assumed to not be required since a stormwater a memorandum will be provided in Phase 8, Task 1. • Roadway design is based on the 2022 versions of the WSDOT Design Manual and the 2022 WSDOT Standard Plans for Road and Bridge Construction (both due September 2022). Design revisions to update to future versions of WSDOT Guidance is not included. • The conceptual layout developed in Stage 1 will be revised based on updated survey, the Stage 2 PS&E and the Stage 2 As-Builts as part of the channelization plan development. • The proposed signal will be a full replacement of the traffic signal at the intersection of SR 99 & 220th220th Street SW. • The proposed signal will include modifications to the existing traffic signal at the intersection of SR 99 & 220th220th Street SW including moving signal poles on the north side. It is assumed that the south side will remain unchanged. • ICE analysis will address year of opening (YOE) and 2050. • Unless stated otherwise, up to two (2) rounds of comments will be received from WSDOT on the deliverables in this Phase. Deliverables • Attendance of up to five (5) Consultant staff at the Design Kick-off Meeting with WSDOT • Agenda, Meeting Summary, and Action Items in Word and PDF • Draft DA/PD Submittal Package in PDF • Final DA/PDA Submittal Package in PDF via FTP • Draft Basis of Design in PDF • Final Basis of Design in PDF • Design Parameter Checklist • Draft Safety Analysis in PDF • Final Safety Analysis in PDF • Draft Design Analyses in PDF • Final Design Analyses in PDF • Draft ADA and MEF Documentation in PDF • Final ADA and MEF Documentation in PDF 0 0 a� a 0 U U) Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 83 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES • Draft Intersection Control Evaluation in PDF • Final Intersection Control Evaluation in PDF • Draft Channelization Plan and Design Submittal Package in PDF • Updated Channelization Plan and Design Submittal Package in PDF • Final Channelization Plan and Design Submittal Package in PDF • Attendance of up to four(4) Consultant staff at up to two (2) Channelization Plan and Design Review Meetings • Agendas, Meeting Summaries, and Action Items in Word and PDF • Preliminary Signal Plans for the Intersection of SR 99 & 2201h2201h Street SW in PDF • Preliminary Signal Plans for the Intersection of SR 99 & 220220 Street SW in PDF Phase 8 Stormwater Report (OCI) Task 1 30% Design and Stormwater Management Technical Memorandum 1) 30% Stormwater Management Technical Memo. Prepare a brief Stormwater Management Technical Memorandum summarizing the stormwater basis of design for hydraulic requirements to be followed in the 60% design. The assumptions used to determine the stormwater design will be required as part of this project. The Stormwater Management Technical Memo will include the following: • A review of available existing site stormwater information, including stormwater as-builts, Hydraulic Reports, geotechnical reports, publicly available GIS, and online basin maps. Prepare data requests as needed to request the existing information from the City of Edmonds or other jurisdictions within the project limits. • A review of the provided existing conditions survey basemap and identify areas needing additional information for stormwater design. This includes reviewing to check that existing surveyed pipes and stormwater structures have invert elevations, pipe types, and diameters listed; that there is enough topography to determine pipe and ditch flow directions and stormwater patterns; identifying additional areas of topographic survey and surfaces needed for incorporating Stormwater facilities; and that downstream basemap information is adequate for conveyance tie-ins and downstream analysis. • One(1) data request will be provided to the City of Edmonds. • The memorandum will include the following elements: TDA delineation, existing and developed condition area tallies and results, summary of Minimum Requirements Determination, design and calculations for flow control and runoff treatment BMPs (type, size, and location). Only a TDA delineation exhibit and an approximate BMP location exhibit will be produced for this Task. • A high-level design Stormwater conveyance to determine feasibility of conveying Stormwater to the BMPs will be provided. • Plan for and attend up to one (1) design coordination meeting each with City of Mountlake Terrace and Snohomish County Hydraulics regarding stormwater design at the 30% design level (two (2) meetings total). Up to three (3) Consultant staff will attend each meeting including the Project Manager, Stormwater Lead, and Stormwater Engineer. Each meeting will last up to sixty (60) minutes. Prepare agendas and meeting summaries including action items for each meeting. 0 0 a� a 0 U in Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 84 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES Task 2 Stormwater Analysis and Hydraulic Report 1) Hydraulic Report. Prepare one (1) each of 60%, 90%, 95% and 100% Hydraulic Report covering the project improvements as stated above. The 95% submittal shall be complete design. The 95% submittal is to review revisions based on the 90% review, and the 100% shall be the ad -ready submittal. 2) Site Visits. Perform up to two (2) site visits to the project to investigate the existing field conditions, evaluating proposed design impacts, and confirming the existing flow patterns and outfalls from the right of way. 3) Update TDAs Delineation. Perform an update of the TDA delineation as needed using the available basemap, as -built, GIS, site visit notes, and contour information in accordance with the guidance in the Edmonds's stormwater manual. The exhibit will identify limits of the TDA(s) at the site, general flow directions, and the receiving water(s) downstream of each site. 4) Calculate Area Updates. Perform an update of the land cover area tallies for the existing, new, and replaced impervious and pollution -generating impervious surfaces within the project limits for each TDA and BMP location in AutoCAD. 5) Minimum Requirements. Confirm the HRM minimum requirements for flow control and runoff treatment that apply to each of the TDAs. 6) Modeling. Complete modeling for BMPs and providing Stormwater calculations for conveyance, flow control and runoff treatment systems. 7) Stormwater Pollution Prevention Plan (SWPPP). A SWPPP report is assumed to be required and is included in the scope of work. And initial draft submittal will be provided along with the 90% submittal and the final draft will be provided with the 95% submittal. It is assumed that the contractor will continue to keep the SWPPP updated. One (1) round of review of the site preparation plans showing the project's temporary erosion and sediment control (TESC) plan will also be provided at each of the 90% and 95% submittals. 8) City of Mountlake Terrace and Snohomish County Hydraulics Coordination Meetings. In addition to attending the Kick -Off Meeting in Phase 7 Task 1 Subtask 1, plan for and attend up to two (2) additional design coordination meetings with both Hydraulics divisions regarding stormwater design throughout the duration of the project. Up to three (3) Consultant staff will attend each meeting including the Project Manager, Stormwater Lead, and Stormwater Engineer. Each meeting will last up to 60 minutes. Prepare agendas and meeting summaries including action items for each meeting. 9) Appendix Exhibits. Prepare exhibits as appendices to the hydraulic report to show TDA delineations, land cover tallies for existing and developed conditions and BMP contributing areas, type, size, and locations. Assumptions • Prepare the Stormwater Memorandum and Hydraulic Report, including all calculations and methodology in accordance with the 2022 City of Edmonds' Stormwater Code addendum, effective July 15Y 2022. Assume no other jurisdictions are within the project limits for additional coordination needed for stormwater and all stormwater BMPs will be owned and maintained by the City of Edmonds. • Stormwater utilities within WSDOT limited access (at the SR 104 interchange) is WSDOT-owned. Stormwater utilities in Highway 99 right of way and in managed access are city -owned. 0 0 a� a 0 U U) Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 85 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES • Assume that a WSDOT Type A Hydraulic Report and BMPs to meet WSDOT standards is not required for the parts of the project within WSDOT right of way or limited access. It is assumed that no existing WSDOT stormwater systems will be impacted due to this project. • The Stormwater Management Technical Memorandum is a precursor to a Hydraulic Report to be prepared under Task 2. Comments on the 30% Stormwater Technical Memorandum will be addressed in the 60% Hydraulic Report. • Stormwater conveyance design and modeling will not be provided at 30% design. Feasibility to determine conveyance to stormwater to the BMPs will be provided in the plans. Assume one (1) round of updates per submittal. • All meetings for this Phase are assumed to be virtual • The City of Edmonds will provide all available stormwater as-builts, hydraulic reports, geotechnical reports, and other background information in the Project area that are available in its archives. • All work will be performed in AutoCAD and Civil3D. • GIS data sources are limited to those available online in the public domain and/or data sets willingly made available to the public and received in a timely manner. • Assume a maximum of two (2) TDAs in Stage 44 based on the Stormwater analysis performed in Stage 1. • All meetings for Phase 8 are assumed to be virtual. • Assume one (1) set of comments will be received from the City of Edmonds for each submittal of the hydraulic report and SWPPP. Assume one (1) round of comments will be received from City of Mountlake Terrace and Snohomish County T for each submittal of the 60% and 90%. And that no additional comments are anticipated from other jurisdictions for the stormwater memorandum and hydraulic report. Assuming minimal effort for the 100% submittal to address only minor comments from 95% submittal. No major changes to the BMP design and conveyance design are anticipated at the 100% submittal. • Exhibits will be at a scale appropriate for displaying the exhibit content. Exhibits will be submitted as an appendix to the Hydraulic Report (Hydraulic Report is not included in this 30% scope). • Impervious and PGIS area summaries will be adjusted only once at each submittal of the stormwater memorandum and each hydraulic report submittal to be consistent with roadway, grading, and Stormwater designs current at the time of submittal. Assume no updates to area tallies or exhibits after the 90% submittal. • Endangered Species Act (ESA) consultation is assumed to be triggered. This scope assumes ESA will trigger treatment of all new and replaced Pollution Generating Impervious Surface (PGIS) within the project limits, in addition to City of Edmonds Stormwater minimum requirement triggers for runoff treatment and flow control. No additional environmental scope, such as the stormwater checklists, for ESA consultation is assumed to be included in the Phase 8 of this scope of work. • BMP modeling will be performed using WWHM or MGSFlood consistent with the 2022 City of Edmonds' Stormwater Code addendum, effective July 1", 2022. On -Site Stormwater management is assumed to be applicable. Assume modeling is required for up to three (3) flow control BMPs, and eight (8) four (runoff treatment facilities only, including BMPs that will be required to meet MR#5 — On Site Stormwater. The modeling input will be based on the best available known geotechnical conditions at the site, which may include the Project geotechnical reports. It is assumed that available soil information may be unknown, inadequate, too remote, or incomplete. If soil conditions are unknown, a high groundwater and/or zero infiltration rate will be assumed in the modeling. Stormwater in Stage 4 currently to Hall Creek north of the project limits and east of the project limits on 224th Street SW. Hall Creek then continues to Lake Ballinger. Flow control and quality will be addressed on the project limits. 0 0 a� a 0 U in Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 86 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES • Assume flow control is required in Stage 4 for on -site stormwater management only. Only runoff treatment BMPs. Assume On -site Stormwater is still required. • Conveyance design and modeling will be performed using Manning's full flow analysis. A backwater analysis is not assumed to be required. No inlet spacing analysis is assumed to be required. Catch basins will be placed at low points and spaced every 300 feet and before curb ramps. • Permitting and permit support is not included in the scope of work for Phase 8. • Assume there are no wetlands within the project limits. • Geotechnical investigation and design infiltration rate recommendations will be provided in Phase 9 and may include piezometers for groundwater monitoring, PIT tests, cation exchange/treatment capacity of the existing soils, sodium absorption ratio, organics content, pH and resistivity testing, and soil borings, as needed. One (1) data request will be provided for boring and PIT test locations. Should infiltration BMPs be feasible and additional geotechnical analysis is required to determine long term infiltration rates, additional scope is required for that effort in a future Amendment and is currently not included in this scope. • Additional stormwater Retrofit requirements is assumed to not be applicable for this project and not included in the scope of work. • A Stormwater Maintenance Manual is anticipated to not be needed for the proposed BMPs and is not included in this scope. • Review of design calculations, recommendations, and reports shall be in accordance with the project QA/QC Plan. QA/QC documentation will be preserved in the SCJ project files. Deliverables • 30% Stormwater Technical Memorandum in PDF • 30% Stormwater Technical Memorandum Comment Responses to the City in PDF and Excel • 60% Draft Hydraulic Report in PDF • 60% Hydraulic Report Comment Responses to the City in PDF and Excel • 60% Hydraulic Report Comment Responses each to City of Mountlake Terrace and Snohomish County in PDF and Excel • 90% Draft Hydraulic Report in PDF • Draft SWPPP Narrative Report in PDF • 90% Hydraulic Report Comment Responses to the City in PDF and Excel • 90% Hydraulic Report Comment Responses each to City of Mountlake Terrace and Snohomish County in PDF and Excel • Draft SWPPP Comment Responses to the City in PDF and Excel • 95% Draft Hydraulic Report in PDF • Final Draft SWPPP Narrative Report in PDF • 95% Hydraulic Report Comment Responses to the City in PDF in Excel • Final Draft SWPPP Comment Responses to the City in PDF in Excel • Final Hydraulic Report in PDF • Attendance of up to three (3) Consultant staff at up to two (2) Hydraulics Coordination Meetings • Agendas, Meeting Summaries, and Action Items in Word and PDF 0 0 a� a 0 U in Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 87 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES Phase 9 Geotechnical Engineering & Hazardous Materials Analysis (HWA) Task 1 Geotechnical Engineering for Foundation Design and On -Site Stormwater Design 1) Lateral Bearing Pressures. Geotechnical Engineer to provide a recommended lateral bearing pressure to use at each intersection where there are signal poles as described in the WSDOT Design Manual 1330 as well as WSDOT STD Plan J-26.10. The Geotechnical Engineer will also provide lateral bearing pressure recommendations for the signalized intersection for the design of the signal pole foundations. 2) Exploration at Signal Mastarm Poles. Perform an exploration program consisting of drilling borings at the locations of up to six mastarm (6) pole locations for the new signal at 220t"220t" Street SW and the relocated poles on the north half of the 224t" Traffic Signal. The borings will be drilled to a depth of 20 feet each. Work will include two site visits to mark the locations for utility locates and check the site once utilities have been marked preparation of an exploration plan with traffic control plans for drilling the borings. Once drilling is complete, summary s logs will be prepared for evaluation of pole foundation design. Laboratory testing for index properties will also be performed on the samples retrieved from the borings. Use of the standard foundation pole recommendations will then be accessed for the six (6) proposed locations. Prepare Draft and Final Signal Pole Foundation Recommendations Memoranda. The Final will respond to comments received from the City and other stakeholders. 3) Stormwater PITs. Geotechnical services will be required to support the design of On -Site Stormwatertn a management design. A total of 8 small scale Pilot Infiltration Tests (PITS) or other smaller scale approved tests may be necessary to facilitate design for up to eight (8) runoff treatment facilities. The project ,° geotechnical report will provide a calculated infiltration rate at each PIT location and depth to seasonal groundwater. Piezometers will be installed in up to four well locations drilled near the PIT for E groundwater monitoring through the wet season to provide accurate information on seasonal high a� groundwater elevations. A well will be installed near the proposed PITS, which we assume will be a located close enough to each other to allow one well to represent the highest seasonal ground water for C the stormwater facility. In addition to the PIT tests, laboratory testing of samples will include cation o exchange/treatment capacity of the existing soils, organics content, and pH and resistivity testing. One (1) data request will be provided for boring and PIT test locations. Prepare Draft and Final Stormwater y Recommendations Memorandum describing the on -site stormwater testing, analysis, , including long- ;v term infiltration rates (Ksat), groundwater elevations and recommendations. The Final will respond to a comments received from the City and other stakeholders. o Assumptions o • Permits for street use during the subsurface explorations will be provided by the City at no cost to the a Consultant. U • No contaminated materials testing is assumed. In the event contaminated soils appear to be present, the geotechnical Consultant will collect samples and contact the City for directions. • Traffic control can be managed through lane shifts and will not require flaggers. m • Borings can be performed during normal working hours of 9 AM to 3 PM. • PITs will not require use of shoring. U a r • The well installed is the property of the City of Edmonds and will require decommissioning. Provisions a for decommissioning to be provided in the construction phase and is not included in this scope of work. c a� • The PITS will be close enough to each other that one well can provide the data needed to show the E seasonal high ground water at each of the PIT locations. a Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 88 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES • The stormwater area to the infiltration BMP is less than 1 acre. The testing is for BMP T7.30: Bioretention or BMP T5.15: Permeable Pavements that either serve small stormwater areas and/or are widely dispersed throughout a project site. The City's Technical Memo for Geotechnical Exploration will be followed for this work. Deliverables • Draft Geotechnical Letter Report providing foundation design parameters in PDF • Final Geotechnical Letter Report providing foundation design parameters in PDF • Draft Signal Pole Foundation Recommendations Memorandum in PDF • Final Signal Pole Foundation Recommendations Memorandum in PDF • Draft Stormwater Recommendations Memorandum in PDF • Final Stormwater Recommendations Memorandum in PDF Task 2 Hazardous Materials Assessment Conduct a hazardous materials environmental assessment to identify and evaluate the potential presence of subsurface contaminants that may be encountered during project construction or could pose potential environmental liability associated with property acquisitions. The hazardous materials assessment for the project corridor will include the following subtasks: 4) Environmental Document Review. Obtain and review readily accessible environmental records for the project corridor and adjacent properties. A subcontracted database service, such as Environmental Data Resources (EDR)/Lightbox, will be used to obtain a listing of environmental regulated properties for the project corridor and immediate vicinity. Available records and databases include Environmental Protection Agency (EPA) listed and Washington State Department of Ecology (Ecology) listed sites. 5) Technical Document Review. Review technical documents and reports available online from Ecology or provided by SCJ concerning previous environmental investigations for the project corridor and adjacent a moderate and high -risk properties. 0 6) Historical Photo Review. Obtain and review historical aerial photographs, topographic maps, and c 0 Sanborn Fire Insurance maps for the project corridor vicinity. Reverse city directories will also be c reviewed for the project corridor roadways. 0 to L 7) Visual Assessment. Conduct a visual reconnaissance of the project corridor to observe current land uses a and activities pertaining to the potential for subsurface contaminants to adversely impact the project 0 site. The properties being considered for real property easements and / or acquisition, as provided by 3: SCJ, will be included as part of the visual reconnaissance. However, the reconnaissance will be limited to 0 features readily observed from publicly accessible corridors and shall not include entering private o properties or viewing conditions within buildings (i.e., a windshield survey). The site reconnaissance will U ch include noting the presence and approximate locations of environmental conditions or associated physical features identified during the environmental records review. 8) Evaluate Data. Evaluate the resulting data with respect to potential property acquisitions, and potential m E impacts of subsurface contaminants during project construction. This might include identifying areas of r potential soil contamination, management and disposal of contaminated soil, and treatment a requirements for dewatering effluent. a� 9) Prepare Report. Prepare a hazardous materials analysis report in accordance with the local agency and E Washington State Department of Transportation (WSDOT) requirements for a "mid -level" or "high-level" Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 89 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES hazardous materials environmental assessment. The report may include recommendations for additional environmental assessment work (e.g., Phase I or Phase II Environmental Site Assessments [ESA]), potential impacts on property acquisition and construction, and potential mitigation measures that could be used to minimize contaminant -related impacts. Assumptions • Up to two (2) hour long meetings are estimated between HWA and SCJ. • One round of review of the hazardous materials environmental assessment will be required. • Hazardous materials environmental assessments are not considered to be a Phase I ESA that adheres to the American Society for Testing and Materials (ASTM) standards. If the hazardous materials environmental assessment reveals issues that could impact the project and/or project property acquisition, more detailed investigations, which may include Phase I ESAs or Phase II ESAs (which could require traffic control plans), may be recommended. If further investigation is recommended, a scope of work and cost estimate will be provided at that time. Deliverables • Draft Hazardous Materials Environmental Assessment in PDF • Final Hazardous Materials Environmental Assessment in PDF Phase 10 Schematic Art and Landscape Design (SCJ) Task 1 Schematic Design Package 1) Schematic Landscape Design. Prepare a preliminary landscape design package depicting general tree layout, typical planting character, and a plant list for review by the City's Parks Department. Incorporate feedback into the 30% Design. 2) Schematic Art Design. Prepare a preliminary art design package depicting schematic light pole art and locations, and schematic artistic elements for the International Gateway District and Health Districts to be integrated into the landscape and/or light poles. Street and pedestrian lighting will use the City's standard plans for Highway 99 that were developed in Stage 2. Layout will be per the 30% Illumination Analysis. This Subtask is primarily to develop concepts for banners (die -cut) on the lighting poles and art concepts including uplighting. 3) Arts and Landscape Coordination Meetings. Plan and attend up to two (2), one (1) hour meetings with City staff at City offices or virtually to discuss the schematic packages prepared in Subtask 1 and Subtask 2. Up to three (3) Consultant staff will attend including the Project Manager, Landscape/Art Reviewer, and Landscape/Art Lead. Prepare agendas, meeting summaries, and action items for each meeting. Assumptions • Comments received on the Schematic Landscape Design Package and the Schematic Lighting and Art Design Package will be incorporated into the 30% Design in Phase 11Task 10. • Art design beyond the development of schematic concepts in Subtask 2 is not included in this scope of work. It will be scoped and added when it is defined such that the level of effort can be estimated. • Lighting poles will be per the City's standard plans. • Coordination with an artist and/or art design is not included. It will be scoped after the scope of this work is defined in Task 1. L 0 0 a� a 0 U U) Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 90 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES Deliverables • Schematic Landscape Design Package in PDF • Schematic Lighting and Art Design Package in PDF • Attendance of up to four (4) Consultant staff at up to two (2) Art, Lighting, and Landscape Coordination Meetings • Meeting Agendas, Summaries, and Action Items in Word and PDF Phase 11 30% Design and PS&E Submittal (OCI and SCJ) The object of this Phase is to advance the conceptual design from Stage 1 and prepare preliminary plans, specifications, and estimates to a level of sufficient detail to establish the basis for final design and the project footprint. Task 1 Bi-Weekly Technical Team Meetings 1) Bi-Weekly Technical Team Meetings. Plan, attend, and lead up to eighteen (18) Bi-Weekly Technical Team Meetings during the 30% Design Phase. Attendees will include up eight (8) Consultant staff including the Project Manager; Design Manager; Roadway Lead, Utility Lead, Roadway/Utility Engineer, Stormwater Lead, Signal/Illumination Lead, Landscape/Art Lead, and the following leads as needed/noted: Survey Lead (2 meetings), Geotechnical Lead (2 meetings), and Irrigation Lead (9 meetings). City staff will attend this meeting to coordinate with the design team. Prepare agendas, meeting summaries, and action items for each meeting. See additional assumptions below. Task 2 General Plans Prepare the following general plans: E 0 1) Cover Sheet. Prepare a cover sheet that will include the vicinity map, area map, and key contacts at the a� City, Consultant, and utility companies. a 0 2) Index Sheets. Prepare two (2) sheets that list all of the project plans and provide their sheet numbers. a 0 3) Legend, Notes & Abbreviations. Prepare a sheet that includes the plan legend, abbreviations, and c general notes. y m L 4) Key Map. Prepare a sheet that includes the key map showing the plan layout. a Task 3 Alignment and Right of Way Plans 0 Prepare the following plans: o a� 1) Alignment Plans. Develop centerlines for the SR 99 and cross -streets throughout the project limits. o Provide monuments, bearings, and curve data for each alignment. The centerline of the SR 99 will be the U) right of way centerline calculated in 2017. c Task 4 Transportation Engineering E Consultant will provide transportation engineering services and prepare 30% plans as described below. U r r 1) Data Collection. Gather and review available background data and as-builts from the City. This includes a any development plans for adjacent parcels as needed. Collect as -built plans from WSDOT for historical c roadway construction of SR 99 within the project limits. E Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 91 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES 2) Site Visits and Photographs. Walk the site to observe the existing conditions, review the survey and mapping, and provide photo documentation. Up to three (3) Consultant staff will attend, including the Design Manager, Roadway Lead, and the Roadway/Utility Engineer. 3) Site Preparation Notes, Plans and Details. Identify demolition activities, including items to be abandoned, salvaged, recycled, or removed, and identify facilities that need to be protected during construction. Demolition plans will include surface features such as pavements by type, sidewalk, curbs, retaining walls, building structures and foundations, and miscellaneous structures. Temporary Erosion Control will be shown on the Site Preparation Plans. Demolition required for utilities, stormwater features, signing, striping, signalization, and illumination will not be included in Site Preparation plans but will be included on the relevant discipline drawings. 4) Roadway Typical Sections. Prepare typical roadway sections that show roadway widths, sidewalks, planters, utility zones, traffic lanes, and the right of way. Typical sections will cover the entire project area and key cross -streets where work is to be performed. 5) Paving Notes and Plans. Prepare plans and notes for the roadway improvements including identification of curb and gutter and median islands, driveways, and islands Curb types will be called out and transitions will be indicated, but not detailed for the 30% Design Submittal. 6) Curb Ramp and Island Plans. Identify the curb ramps triggered for replacement or upgrade and callout the type of curb ramp to be installed and layout any islands needed between SR 99 and the cross - streets. Identify landing, ramp, and transition sections and sidewalk layouts at corners. No grading will be performed on curb ramps at the 30% Submittal. Up to sixteen (16) curb ramps are included in this scope of work. Task 5 Stormwater Engineering (OCI) 1) Stormwater Design. Perform a high-level design and layout of stormwater conveyance to determine feasibility of conveying Stormwater to the BMPs. This layout is based on the design evaluation performed in Phase 8. Prepare Stormwater Plans and high-level Stormwater Details based on BMPs proposed. Stormwater Profiles will not be included in the 30% Design Submittal. Task 6 Traffic Engineering and Analysis 1) Channelization Notes, Plans, and Details. Prepare Channelization Notes, Plans, and Details based on the Channelization Plans for Approval that were prepared in Phase 7Task 8. The Channelization Plans will be 0 0 the same as developed in that Phase. Notes and details will be added to provide additional information. 2) Signing Notes, Plans, Schedules, and Details. Show new signing related to the new channelization only. 0 a Prepare schedules for existing signage and provide images of new signage. Callouts for replacement, 0 relocation, and removals will be added after the 60% Design Submittal. vh 3) Traffic Analysis. Prepare the following in order to determine queue lengths, signal phasing, signal cycle lengths for the design. • the City will provide count data needed for this project from the Transportation Management Center (TMC). • Update the queue length analysis for signalized intersections and mid -block left and U-Turn locations that was prepared in Stage 2 based on the 2050 turning movement counts forecasted. Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 92 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES • Use the new TMCs to forecast the number of new left turning and U-Turning vehicles resulting from the construction of the raised median. This will be based on trip generation calculations for each driveway considering the land use and existing volumes. • Prepare optimized offsets and cycle lengths for the signalized intersections using a Synchro analysis to be used by the City in the signal timing. Task 7 Signal and Interconnect Design 1) Data Collection. Review the project site, collect background information, and perform a site visit to each signalized intersection to investigate the existing signal systems, including controller cabinet, junction boxes and conduit/wiring with a City signal technician. 2) SR 99 at 220th220th Street SW Signal. Prepare preliminary signal design for the intersection of SR 99 and 220th220th Street SW, which includes signal phasing, locations of signal poles, pedestrian signals, APS push buttons, signal controller, electrical service cabinets, and other relevant equipment. 3) SR 99 at 224th224th Street SW Signal. Prepare preliminary signal design for the intersection of SR 99 and 224th224th Street SW which includes reconstruction of the northern half of the intersection, signal phasing, locations of signal poles. Pedestrian signals, APS push buttons, signal controller, and electrical service cabinets, and other relevant equipment. Crosswalks and APS will be triggered on the south end of receiving crosswalks as well. 4) Temporary SR 99 at 220th Street SW Signal Plans. Prepare preliminary temporary signal plans based on the proposed improvements in Task 7 Subtask 2. 5) Signal Interconnect. Prepare interconnect plans that connect to the existing signal interconnect system operated by the City of Lynnwood at 220th220th Street SW. Task 8 Illumination Design 1) Data Collection. Gather and review available background data and as-builts from the City, other background agencies, and utilities. Walk the site and provide photo documentation of existing conditions 2) Lighting Analysis. Perform a lighting analysis of the corridor to review the existing lighting levels and propose location for new luminaires. All existing lighting is city -owned, there is no WSDOT-owned lighting in this section. Two alternative layouts will be completed: • Supplement existing City owned lights with new lights per the City's Standards. • Remove and replace existing lights with new lights per the City's Standards. The analysis will be compiled in an Illumination Design Report that will include summary of lighting design standards, existing lighting levels and proposed lighting levels. This will be in PDF format and emailed to the City. 3) Illumination Design. Prepare preliminary illumination design for the Stage 44 corridor, which includes proposed light locations, fixture type, junction boxes, and electrical service cabinets. These will be shown on the Illumination Plans. L 0 0 a� a 0 U in Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 93 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES Task 9 Transit Stop Design 1) Community Transit Meetings. Coordinate with Community Transit to locate their transit stops (scope includes up to two (2) transit stops ). Determine if each stop will be relocated or redesigned and what standard plans will be used. Plan and attend up to one (1), one -hour meeting with Community Transit to site their facilities and work out preliminary details. One meeting will be virtual and one will be onsite in the City of Edmonds. Up to two (2) Consultant staff will attend including the Project Manager and Design Manager. Prepare agendas, meeting summaries and action items for each meeting. 2) Transit Stop Notes, Details, and Plans. Prepare plans showing the layout of the proposed transit stops including the size, location of amenities, illumination, and right of way required. Detailed grading and design of the transit stops is not included in the 30% Design Submittal. 3) Transit Stop Electrical and Illumination. Coordinate with Community Transit to determine the lighting and electrical needs of their transit stop and SWIFT station and design connection for the relocated facilities. Task 10 Joint Utility Trench (JUT) Design 1) JUT Notes and Plans. Based on the coordination work and meetings with utility companies in Phase 5, prepare the preliminary horizontal layout of the joint utility trench including conduits and vaults for each utility company. JUT vertical design and design of the number of conduits for each company and spacing will not be included in the 30% Design Submittal. 2) Service Conversion Plans. Design existing overhead utility services to underground. For the purposes of this scope, it is assumed that up to twenty-eight (28) services will be designed. The 30% design submittal will show the existing conditions for each of the services to be converted. Task 11 Water Design 1) Water Notes and Plans. Prepare basic layout plans for the water line upgrade for the City of Edmonds' water system including approximately 200 LF from SR 99 at 224th Street SW to the east of the intersection (upsizing from 8" to 12"). The 200 LF is the approximate mainline relocation required and the actual total relocation with tie-ins will be longer. Task 12 Sanitary Sewer Design 1) Sewer Notes and Plans. Prepare basic layout plans for the sewer line upgrade for the City of Edmonds' 0 0 sanitary sewer system including approximately 200 LF at SR 99 @ 224th Street SW (upsizing from 12" to 3: 15"). The 200 LF is the approximate mainline relocation required and the actual total relocation with tie- o ins will be longer. o U Task 13 Landscape, Irrigation, and Art Design � 1) Data Collection. Review the project site, collect background information, and research zoning requirements. 2) Landscape Plans. Prepare preliminary landscape plan including planting palette, tree locations, and outline of new shrub and lawn areas. 3) Irrigation Plans. Prepare preliminary layout of the irrigation system and identify water and power service a; locations in coordination with the utility companies. ca a Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 94 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES 4) Art Features/Uplighting Plans. Prepared preliminary layout of art features and uplighting as determined in the Landscape and Art Coordination meetings in Subtask S. Task 14 30010 Estimate of Probable Cost 1) 30% Quantities. Prepare quantity take offs based on the 30% Plans in BlueBeam and document quantities by sheet. 2) 30% Unit Costs. Research similar, recent projects and determine unit costs to be used in the estimate Document the source and calculation of each unit cost. 3) 30% Lump Sum Estimates. Prepare rough lump sum estimates for bid items to be paid by LS or not designed far enough at the 30% to rely on quantities and unit costs to estimate the costs. Lump sum estimates will include, but are not limited to Division 1 items, signals, illumination, landscaping, art, , signing, and traffic control. 4) 30% Estimate of Probable Cost. Prepare an estimate spreadsheet to be used and updated throughout the life of the project. The estimate will be separated into schedules by work type and funding sources Add below the line items and contingencies per the City of Edmonds' Estimating Guidelines. Complete an estimate of probable cost for the project based on the 30% design. Task 15 30010 Project Manual 1) Table of Contents. Prepare a Table of Contents for the Project Manual that indicates the parts to be included and identifies appendices to be included. 2) Special Provisions. Identify non-standard bid items that will require special provisions and identify which will require approval by WSDOT. 3) Preliminary Standard Plans. Keep a log and copies of the standard plans to be used in the project. Update the table of contents for the standard plans at the 30% Design Submittal. 4) 30% Project Manual. Consolidate items developed in Subtask 1 through Subtask 3 into a 30% Project Manual. Task 16 30010 Design Submittal L a 1) Assemble the 30% Design Submittal. Assemble the 30% Project Manual, 30% Estimate, 30% Plans, 30% Construction Schedule, 30% PS&E Checklist, 30% Plans and supporting design calculations. Prepare a 0 brief transmittal memo and transmit to the City for review. Provide a review comment form for the ,� City's use and to aid in the consolidation and response to comments at the 60% Design Submittal. aoi a Assumptions o U) • There will not be separate meetings to coordinate with the City on the design unless specifically scoped. All coordination with the design team will take place at the Bi-Weekly Technical Team Meetings. • Half of the Bi-Weekly Technical Team Meetings will be held virtually, and half will be held in person at E SCJ's downtown Seattle office. U • Bi-Weekly Technical Team Meetings will last up to ninety (90) minutes. Q • Up to three (3) hours will be needed to prepare Bi-Weekly Technical Team Meeting agendas, summaries, and action items for each meeting. • Bi-Weekly Technical Team Meetings will commence one week after the project Kick -Off Meeting and continue until the 30% PS&E Submittal has been made to the City. c�ca Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 95 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES • Review comments on Bi-Weekly Technical Team Meeting minutes will be incorporated into the next meeting agenda unless a significant change of direction is needed. In that case, revised meeting minutes will be circulated via email. • No transportation work will be required on the cross -streets to SR 99 except the widening to the east side of 220th Street SW to add the new westbound right -turn lanes and utility improvements to water and sewer at 224th St SW mentioned in Tasks 11 & 12. Other intersections will tie in the new SR 99 curb ramps, sidewalk, and curb & gutter. • No storm, sewer, water, or utility undergrounding work is assumed beyond the survey limits described in Phase 3. If needed, this work will be added by future amendment. • Removal and replacement of ADA ramps impacted or triggered for upgrade will be required by the project. ADA compliant curb ramps and pedestrian push button upgrades will be required at the north and south side of the existing signalized intersection at 224th224th Street SW and SR 99. • SR 99 will be ground and overlaid after the preliminary widening and all underground work is completed. • Paving profiles and details will not be produced for the 30% design. • Retaining walls will be less than 4' high and will be standard block walls that do not include restraining bands. Because these walls typically use standard plans and do not require structural design, that work is not included in this scope. Retaining walls above 4' or that require additional structural design, will be added in a future amendment, if needed. • Structural Design is not included for the transit stop or illumination because standard plans will be used. • Sign schedules and details will not be produced for the 30% design.LJ • Illumination Design for Transit stops is not included in the 30% Design Submittal. 12 • A new traffic signal will be installed at the intersection of 2201h220th Street SW and SR 99. m • A modified signal will be installed at the intersection of 224th Street SW and SR 99. • Temporary lighting and signal design is not included in the 30% Design Submittal. a� • The City will select their desired illumination layout based on the two alternatives provided in the a illumination report. c • Work within WSDOT Limited Access will require review and approval by WSDOT. Local programs will review the PS&E because of federal funding. • The JUT will include electrical distribution, communication, illumination, interconnect, and possibly y signal conduits. L a • Electrical transmission lines will not be included in the undergrounding plans. Y • Electrical design for Art and Uplighting is not included in the 30% Design Submittal. 0 • Printed copies of the 30% plans will not be required. • No construction schedule will be developed at the 30% Design. aci • A WSDOT PS&E Checklist is not included at the 30% Design because there is no work in limited access. o U U) Deliverables • Attendance of up to eight (8) Consultant staff at up to eighteen (18) Bi-Weekly Technical Team Meetings • Attendance of up to three (3) Consultant staff at up to two (2) Community Transit Coordination P Meetings • Agendas, Summaries, and Action Items in Word and PDF • As-Builts for the Corridor in PDF • Attendance of up to three (3) Consultant staff at a project site visit • Illumination Design Report • Illumination Design Report Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 96 2.2.a SCJ ALLIANCE CONSULTING SERVICES • 30% Project Manual in PDF • 30% Estimate in PDF • 30% Review Comment Form • 30% Plans in PDF, including the sheets shown in the following table. The work in this Phase is anticipated to include the sheets listed in the following table, however sheets maybe be added or removed for clarity or preference without affecting the scope of work and added scope will only be considered if the limits of work or type of work is substantially changed. SHEET DESCRIPTION 30% SUBMITTAL Cover Sheet 1 Index Sheets 2 Legend, General Notes & Abbreviations 1 Key Map 1 Alignment Sheets 7 Site Prep Notes and Details 1 Site Prep Plans 7 Roadway Typical Sections 3 Paving Notes 1 Paving Plans 7 Curb Ramp and Island Plans 3 Stormwater Plans 7 Stormwater Details 4 Channelization Notes and Details 1 Channelization Plans 7 Signing Notes and Details 1 Signing Schedules 2 Signing Plans 7 Signal Plans SR 99 at 220th220th Street SW 4 Signal Plans SR 99 at 224th224th Street SW 2 Temporary Signal Plans SR 99 at 220th Street SW 2 Illumination Notes and Details 1 Illumination Plans 7 Transit Stop Notes and Details 1 Transit Stop Plans 2 Joint Utility Undergrounding Trench Notes 1 Joint Utility Undergrounding Trench Plans 7 Overhead Service Conversion Plans 14 Landscape Notes and Details 1 Landscape Plans 7 Irrigation Notes and Details 1 Irrigation Plans 7 Artistic Features/Uplighting Plans 7 Y L 0 0 W a 0 0 co Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 97 2.2.a SCJ ALLIANCE CONSULTING SERVICES SHEET DESCRIPTION 30% SUBMITTAL Total Sheets 131 Phase 12 60% Design and PS&E Submittal (OCI, CE, SCJ) Task 1 30% Review Comments 1) 30% Comment Review Meeting. Plan, attend, and lead up to one (1) 30% Comment Review Meeting with the City. The meeting will be up to four (4) hours and will take place in person at the City. Consultant attendees will include up to nine (9) staff including the Project Manager; Design Manager; Roadway Lead, Utility Lead, Roadway/Utility Engineer, Stormwater Lead, Signal/Illumination Lead, Landscape/Art Lead, and Irrigation Lead. Prepare agendas, meeting summaries, and action items. The meeting will be planned so that attendees can attend for just a discussion of their affected reviews or work only to minimize the overall effort and cost of this meeting.. 2) Response to Comments. Provide preliminary comment responses at the 30% Review Comment Meeting. Provide responses to all comments received in tables and/or BlueBeam Plans for all 30% review comments received and submit with the 60% Design Submittal. Task 2 Bi-Weekly Technical Team Meetings 1) Bi-Weekly Technical Team Meetings. Plan, attend, and lead up to twenty-one (21) Bi-Weekly Technical Team Meetings during the 30% Design Phase. Attendees will include up nine (9) Consultant staff including the Project Manager; Design Manager; Roadway Lead, Utility Lead, Roadway/Utility Engineer, Stormwater Lead, Signal/Illumination Lead, Landscape/Art Lead, Environmental Lead, and the following leads as needed/noted: Geotechnical Lead (2 meetings)) and Irrigation Lead (9 meetings).). City staff will attend this meeting to coordinate with the design team. Prepare agendas, meeting summaries, and action items for each meeting. See additional assumptions below. Task 3 General Plans Advance the following sheets to reflect the advancement of the design from the 30% to 60% level: r 1) Cover Sheet c L 2) Index Sheets a Y 3) Legend, Notes & Abbreviations L 0 4) Key Map o (D a Task 4 Alignment and Right of Way Plans 0 V) Advance the following sheets to reflect the advancement of the design from the 30% to 60% level. ' r 1) Alignment Plans E 2) Right of Way Plans. The right of way takes and TCEs that are identified at the 60% level will be advanced to the Right of Way Acquisition Phase. Q Task 5 Transportation Engineering Advance the following sheets to reflect the advancement of the design from the 30% to 60% level and develop Paving Details, Profiles, Intersection Grading Plans, and Driveway Profiles and Details as noted. Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 98 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES 1) Site Preparation Notes, Plans and Details 2) Roadway Typical Sections 3) Paving Notes, Plans, and Details. Develop details for paving transitions and interfaces with private property. 4) Profiles. Develop profiles and/or profile data for the mainline SR 99 for the project that indicates how to tie into the existing medians and new curb and gutter and complete an overlay and grinding. This may require additional grinding to optimize the finished profile. 5) Curb Ramp and Island Plans. Design the grades of the sidewalks and curb ramps to meet WSDOT and ADA standards. Coordinate with the City to gain approval of any curb ramps requiring MEF documentation prior to the submittal. Up to twenty-two (22) curb ramps are included. This includes those that cut through islands between SR 99 and the cross streets. 6) Intersection Grading Plans. Develop intersection grading plans showing how the profiles and curb ramps tie in together and how positive stormwater is achieved at the intersections of 224thand 228tn 7) Driveway Profiles and Details. Coordinate with the City to locate and size driveways per the City development code and to consolidate driveways as needed. Coordinate consolidation with the City. Advance driveway and property interface grading and develop driveway profiles and details as needed for up to thirty (30) driveways. Two (2) driveways are anticipated to be approach types, at Dick's and at WinCo. Task 6 Stormwater Engineering (OCI) Advance the following sheets to reflect the advancement of the design from the 30% to 60% level and develop Stormwater Profiles and Stormwater Details as noted. 1) Stormwater Plans o 2) Stormwater Profiles. Develop profiles for the stormwater system. Coordinate with the Utilities Lead to c W obtain potholing information for crossing utilities and include those utilities to scale and at the potholed41 depths in the profiles. Coordinate with the Utilities Lead to identify any utility relocations required. m L 3) Stormwater Details. Develop stormwater details as needed to describe the system, points of a intersection with other utilities, and specific design elevations and layouts. o Task 7 Traffic Engineering and Analysis o Advance the following sheets to reflect the advancement of the design from the 30% to 60% level and develop o Signing Schedules. U cn 1) Channelization Notes, Plans, and Details. 2 Signing Notes Plans Schedules and Details. Add new, relocated replaced, and removed callouts to the g g p c m E signing plans. Develop proposed signing schedules and details for new work and revise the existing U schedules as needed. Signing plans are assumed to be minimal as the function of Highway 99 is mostly a unaffected. Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 99 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES Task 8 Signal and Interconnect Design Advance the following sheets to reflect the advancement of the design from the 30% to 60% level and develop Signing Schedules. 1) SR 99 at 220th220th Street SW Signal 2) SR 99 at 224th224th Street SW Signal. This work includes the addition of adaptive equipment on the south end of the signal only. 3) Temporary SR 99 at 2201h Street SW Signal Plans Task 9 Illumination Design Advance the following sheets to reflect the advancement of the design from the 30% to 60% level: 1) Illumination Design. Illumination will be shown on the Illumination Plans and maybe included in the Joint Utility Trench, if possible. The 60% design includes the following work: • Update the Agi32 analysis based on design changes resulting from the 30% plans. • Design wiring, conduit, and junction box system for corridor illumination. • Prepare one -line circuitry diagrams and electrical service panel schedule. Task 10 Transit Stop Design Advance the following sheets to reflect the advancement of the design from the 30% to 60% level. 1) Transit Stop Notes, Details, and Plans. Prepare plans showing the layout of the proposed transit stops including the size, location of amenities, illumination, and right of way required. Detailed grading and design of the transit stops is not included in the 60% Design Submittal. No electrical design is included for the transit stops. Task 11 Retaining Wall Design 1) Retaining Wall Plan and Profile. Prepare plans showing the layout of retaining walls, the type of wall, and the profile of the wall for the 60% Design Submittal. Prepare supporting structural calculations for the design. Task 12 Joint Utility Trench (JUT) Design Advance the following sheets to reflect the advancement of the design from the 30% to 60% level and add JUT 0 Profiles and JUT Details as noted. 0 1) JUT Notes and Plans. Revise the JUT layouts based on comments on the 30% and the advancement of o the design. Include the number and size of conduits in each run for each utility company and refined U U) vault layouts and sizes. Show minimum sweep radii and which ends of the vaults the conduits are entering. 2) JUT Profiles. Develop profiles for the JUT that considers the cross-section, stacking, and spacing of the separate utilities. Identify potential conflicts where crossing existing and proposed utilities and coordinate with the Utilities Lead to obtain potholing information for those crossings. Show intersecting utilities to scale vertically and horizontally. 3) JUT Details. Prepare JUT sections for primary runs that show the layout of the conduits and spacing required. Detail the entry of the conduits into vaults. a Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 100 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES 4) Service Conversion Plans. Design existing overhead utility services to underground. Include schematic plans for each conversion at the 60%. For the purposes of this scope, it is assumed that up to twenty- eight (28) services will be designed. Task 13 Water Design Advance the following sheets to reflect the advancement of the design from the 30% to 60% level and add Water Profiles and Water Details as noted. 1) Water Notes and Details. Prepare notes and details for the water line connections and work described 2) Water Plans. Advance the design of the waterline plan to the 60% design level. 3) Water Profiles. Develop profiles for the water line that considers depth and grade, identifies potential conflicts where the water line crosses existing and proposed utilities. Coordinate with the Utilities Lead to obtain potholing information for those crossings. Show intersecting utilities to scale vertically and horizontally. Task 14 Sanitary Sewer Design Advance the following sheets to reflect the advancement of the design from the 30% to 60% level and add Sewer Profiles and Sewer Details as noted. 1) Sewer Notes and Details. Prepare notes and details for the water line connections and work described 2) Sewer Plans. Advance the design of the sewer line plan to the 60% design level. 3) Sewer Profiles. Develop profiles for the water line that considers depth and grade, identifies potential conflicts where the water line crosses existing and proposed utilities. Coordinate with the Utilities Lead to obtain potholing information for those crossings. Show intersecting utilities to scale vertically and horizontally. Task 15 Landscape, Irrigation, and Art Design Advance the following sheets to reflect the advancement of the design from the 30% to 60% level and add Irrigation Profiles, Irrigation Details, Art Features/Uplighting Plans, and Art Features/Uplighting Notes and Details Sheets as noted. 1) Landscape Notes and Details 2) Landscape Plans 3) Irrigation Plans 4) Irrigation Profiles. Develop profiles of any irrigation crossings of the roadway or approach type driveways including sleeves. Identify potential conflicts where crossing existing and proposed utilities and coordinate with the Utilities Lead to obtain potholing information for those crossings. Show intersecting utilities to scale vertically and horizontally. 5) Irrigation Details. Develop details of the irrigation system, including to -scale blow up details of each of the service connections. 6) Art Features/Uplighting Plans. Provide preliminary design of art features and uplighting as approved by the City during the 60% Landscape, Irrigation, and Arts Coordination workshops. 0 0 a� a 0 U Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 101 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES 7) Art Features/Uplighting Notes and Details. Provide notes and details to accompany the preliminary design of art features and uplighting design. Task 16 Maintenance of Traffic 1) Staging Plans. Prepare a staging concept that efficiently constructs this project and depict on staging plans. These will not include the identification of Contractor laydown areas. 2) Traffic Control Plans. Prepare staging concepts and develop traffic control plans for the project. It is assumed that the majority of these plans will be based on typical WSDOT Traffic Control Plans that are modified to represent the number of lanes and presence of the median island constructed in Stage 2. Up to one (1) detour plan is included. 3) Pedestrian Control Plans. Prepare pedestrian detour plans needed to construct the project including ADA curb ramps, new sidewalks and driveways, and revised signals. Task 17 60010 Estimate 1) 60% Quantities. Prepare quantity take offs based on the 60% Plans in BlueBeam and document quantities by sheet. 2) 60% Unit Costs. Research similar, recent projects and determine unit costs to be used in the estimate Document the source and calculation of each unit cost. 3) 60% Lump Sum Estimates. Prepare rough lump sum estimates for bid items to be paid by LS or not designed far enough at the 60% to rely on quantities and unit costs to estimate the costs. Lump sum estimates will include, but are not limited to Division 1 items, signals, illumination, landscaping, art, illumination, and signing. 4) 60% Estimate. Update the estimate spreadsheet based on the 60% Plans and Project Manual. The estimate will be separated into schedules by work type including and funding source. Add below the line items and contingencies per the City of Edmonds' Estimating Guidelines. Complete an estimate of probable cost for the project based on the 60% design. Task 18 60010 Project Manual 1) Division 1. Use the boilerplate from the City and update it to develop Division 1 specifications specific to a this project. L 0 2) Special Provisions. Develop specifications using the WSDOT GSPs, City GSPs, and special provisions for 3: Division 2 through Division 9 of the WSDOT specifications. a 3) Preliminary Standard Plans. Keep a log and copies of the standard plans to be used in the project. �° Update the table of contents for the standard plans at the 60% Design Submittal. 4) 60% Project Manual. Consolidate items developed in Subtask 1 through Subtask 3 into a 60% Project Manual. Update the Table of Contents and Appendices for the project. E Task 19 60010 Construction Schedule 1) Preliminary Construction Schedule. Update the preliminary construction schedule based on the Staging Plans developed in Subtask 14 and that includes a feasible approach to design that considers utility Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 102 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES undergrounding needs, utility design (specifically maintenance and improvement of the stormwater system), and other work. 2) Construction Schedule Memo. Prepare a brief memorandum summarizing the assumptions and phasing included in the construction schedule and discussing the outcomes and any significant considerations. Task 20 60010 Design Submittal 1) Assemble the 60% Design Submittal. Assemble the 60% Project Manual, 60% Estimate, 60% Plans, 60% Construction Schedule, 60% PS&E Checklist, 60% Plans and supporting design calculations. Prepare a brief transmittal memo and transmit to the City for review. Provide a review comment form for the City's use and to aid in the consolidation and response to comments at the 60% Design Submittal. Assumptions • Design assumptions from Phase 13 — 30% Design and PS&E Submittal are incorporated herein. • There will not be separate meetings to coordinate with the City on the design unless specifically noted Coordination will take place at the Bi-Weekly Technical Team Meetings. • An average of up to seven (7) Consultant staff will attend each Bi-Weekly Technical Team Meeting. • Half of the Bi-Weekly Technical Team Meetings will be held virtually, and half will be held in person at SCJ's downtown Seattle office. • Bi-Weekly Technical Team Meetings will last up to ninety (90) minutes. • Up to three (3) hours will be needed to prepare Bi-Weekly Technical Team Meeting agendas, summaries, and action items for each meeting. • Bi-Weekly Technical Team Meetings will commence one week after the 60% Comment Review meeting and continue until the 60% PS&E Submittal has been made to the City. • Review comments on Bi-Weekly Technical Team Meeting minutes will be incorporated into the next meeting agenda unless a significant change of direction is needed. In that case, revised meeting minutes will be circulated via email. • Most retaining walls will be less than 4' high and will be standard block walls that do not include restraining bands. Because these walls typically use standard plans and do not require structural design, that work is not included in this scope. Retaining walls above 4' or that require additional structural design, will be added in a future amendment, if needed. • One (1) retaining wall north of the casino at the NE corner of Highway 99 and 220t" Street SW will be higher than four (4) feet tall and will include structural design. • Structural design is not included for the transit stops or illumination because standard plans will be used. Structural design is not included for Art and Uplighting because it is undefined at this time. If needed, it will be added by future amendment. • Work will require review and approval by WSDOT because of federal funding • Printed copies of the 60% plans will not be required. Deliverables • Attendance of up to nine (9) Consultant staff at up to twenty-one (21) Bi-Weekly Technical Team Meetings • Attendance of up to nine (9) Consultant staff at one (1) Comment Review Meeting • Agendas, Summaries, and Action Items in Word and PDF • 30% Comment Responses in PDF • 60% Project Manual in PDF • 60% Estimate in PDF L 0 0 a� a 0 U U) Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 103 2.2.a SCJ ALLIANCE CONSULTING SERVICES • 60% Construction Estimate in PDF • 60% PS&E Checklist • 60% Review Comment Form • 60% Plans in PDF, including the sheets shown in the following table. The work in this Phase is anticipated to include the sheets listed in the following table, however sheets maybe be added or removed for clarity or preference without affecting the scope of work and added scope will only be considered if the limits of work or type of work is substantially changed. Sheet Description 60% SUBMITTAL Cover Sheet 1 Index Sheets 2 Legend, General Notes & Abbreviations 1 Key Map 1 Alignment 7 Right of Way Plans 7 Site Prep Notes and Details 2 Site Prep Plans 7 Roadway Typical Sections 3 Paving Notes 1 Paving Plans 7 Paving Details 6 Profiles 7 Curb Ramp Plans 3 Intersection Grading Plans 2 Driveway Profiles and Details 6 Stormwater Plans 7 Stormwater Profiles 7 Stormwater Details 6 Channelization Notes and Details 2 Channelization Plans 7 Signing Notes and Details 2 Signing Schedules 4 Signing Plans 7 Signal Plans SR 99 at 2201h2201h Street SW 4 Signal Plans SR 99 at 224th224th Street SW 3 Temporary Signal Plans SR 99 at 220th Street SW 4 Illumination Notes and Details 3 Illumination Plans 7 Transit Stop Notes and Details 4 Transit Stop Plans 2 Retaining Wall Plans and Profiles 4 Joint Utility Trench Notes 3 Joint Utility Trench Plans 7 Y L 0 0 W a 0 Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 104 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES Sheet Description 60% SUBMITTAL Joint Utility Trench Profiles 7 Joint Utility Trench Details and Typical Sections 5 Overhead Service Conversion Plans 14 Water Notes and Details 1 Water Plans 1 Water Profiles 1 Sewer Notes and Details 1 Sewer Plans 1 Sewer Profiles 1 Landscape Notes and Details 2 Landscape Plans 7 Irrigation Notes and Details 3 Irrigation Plans 7 Irrigation Profiles 3 Irrigation Details 3 Art Features/Uplighting Notes and Details 2 Art Features/Uplighting Plans 7 Staging Plans 6 Traffic Control Plans 7 Pedestrian Control Plans 5 Total Sheets 228 Phase 13 90% Design and PS&E Submittal (OCI, CE, and SO) Task 1 60% Review Comments 1) 60% Comment Review Meeting. Plan, attend, and lead up to two (2) 60% Comment Review Meetings with the City and WSDOT. The meeting with the City will be up to four (4) hours and the meeting with WSDOT will be up to two (2) hours and they will take place in person at the City. Consultant attendees will include up to nine (9) staff including the Project Manager; Design Manager; Roadway Lead, Utility Lead, Roadway/Utility Engineer, Stormwater Lead, Signal/Illumination Lead, Landscape/Art Lead, and Irrigation Lead. Prepare agendas, meeting summaries, and action items. The meeting will be planned so that attendees can attend for just a discussion of their affected reviews or work only to minimize the overall effort and cost of this meeting. 2) Response to Comments. Provide preliminary comment responses at the 60% Review Comment Meeting. Provide responses to all comments received in tables and/or BlueBeam Plans for all 60% review comments received and submit with the 90% Design Submittal. Task 2 Bi-Weekly Technical Team Meetings 1) Bi-Weekly Technical Team Meetings. Plan, attend, and lead up to twenty-eight (28) bi-weekly technical team meetings during the 60% Design Phase. Attendees will include up ten (10) Consultant staff including the Project Manager; Design Manager; Roadway Lead, Utility Lead, Roadway/Utility Engineer, Stormwater Lead, Signal/Illumination Lead, Landscape/Art Lead, and Irrigation Lead.. City staff will 0 0 a� a 0 U in Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 105 2.2.a SCJ ALLIANCE CONSULTING SERVICES attend this meeting to coordinate with the design team. Prepare agendas, meeting summaries, and action items for each meeting. See additional assumptions below. Task 3 WSDOT Local Programs PS&E Checklist 1) PS&E Checklist. Fill out the standard WSDOT PS&E Checklist from Local Programs for the 90% Design Submittal. Task 4 Project Walk-Thru 1) Project Walk-Thru. Perform a plans -in -hand walk-thru of the project site with the 60% plans to observe the field fit of the design and observe any property interface issues that need to be addressed. Notes conflicts and issues to be addressed on the plans and incorporate solutions into the 90% design. Up to three (3) Consultant staff will attend including the Project Manager, Design Manager, and Roadway Lead. Task 5 90010 Plans Advance the 60% Plans to respond to WSDOT and City comments and to include all details necessary for a a complete PS&E for construction. This includes the Plan sheets shown under deliverables below. o 1) General Sheets. 2 2) Alignment and Right of Way Sheets 3) Transportation Sheets ,o 4) Stormwater Sheets (OCI) E 5) Channelization and Signing Sheets m L 6) Signals and Temporary Signals Sheets o 7) Illumination Sheets o 8) Transit Stop Sheets r �a 9) Retaining Wall Sheets to (D a 10) Joint Utility Trench Sheets, Overhead Service Conversion Sheets L 11) Water Sheets 0 3: 0 12) Sewer Sheets a 0 U 13) Landscape Sheets V) r 14) Irrigation Sheets m 15) Art and Uplighting Sheets 16) Maintenance of Traffic Sheets Q Task 6 90010 Estimate c a� 1) 90% Quantities. Prepare quantity take offs based on the 90% Plans in BlueBeam and document quantities by sheet. R Q Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 106 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES 2) 90% Unit Costs. Update unit costs based on the 90% Design. 3) 90% Lump Sum Estimates. Prepare lump sum estimates for bid items to be paid by LS. 4) 90% Estimate. Update the estimate spreadsheet based on the 90% Plans and 90% Project Manual. The estimate will be separated into schedules by work type including and funding source. Add below the line items and contingencies per the City of Edmonds' Estimating Guidelines. Complete an estimate of probable cost for the project based on the 90% design. Task 7 90010 Project Manual 1) 90% Project Manual. Update the 60% Project Manual based on the 90% Plans and 90% Estimate. Task 8 90010 Construction Schedule 1) 90% Construction Schedule. Update the 60% Construction Schedule based on the 90% PS&E. Task 9 90010 Design Submittal 1) Assemble the 90% Design Submittal. Assemble the 90% Project Manual, 90% Estimate, 90% Plans, 90% Construction Schedule, 90% PS&E Checklist, 90% Plans and supporting design calculations. Prepare a brief transmittal memo and transmit to the City for review. Provide a review comment form for the City's use and to aid in the consolidation and response to comments at the 90% Design Submittal. Assumptions • Design assumptions from Phase 13 — 30% Design and PS&E Submittal and Phase 14 — 60% Design and PS&E Submittal are incorporated herein. • There will not be separate meetings to coordinate with the City on the design unless specifically noted Coordination will take place at the bi-weekly technical meetings. • An average of up to seven (7) Consultant staff will attend each Bi-Weekly Technical Team Meeting. • Half of the Bi-Weekly Technical Team Meetings will be held virtually, and half will be held in person at SCJ's downtown Seattle office. 8 • Bi-Weekly Technical Team Meetings will last up to ninety (90) minutes. • Up to three (3) hours will be needed to prepare Bi-Weekly Technical Team Meeting agendas, y summaries, and action items for each meeting. ;v • Bi-Weekly Technical Team Meetings will commence one week after the 60% Comment Review meeting a and continue until the 90% PS&E Submittal has been made to the City. o • Review comments on Bi-Weekly Technical Team Meeting minutes will be incorporated into the next 3: meeting agenda unless a significant change of direction is needed. In that case, revised meeting minutes o will be circulated via email. a 0 • Work will require review and approval by WSDOT because of federal funding. U ch • Printed copies of the 90% plans will not be required. Deliverables • Attendance of up to ten (10) Consultant staff at up to twenty-eight (28) Bi-Weekly Technical Team Meetings • Attendance of up to nine (9) Consultant staff at up to two (2) Comment Review Meetings • Agendas, Summaries, and Action Items in Word and PDF • 60% Comment Responses in PDF • 90% Project Manual in PDF Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 107 2.2.a SCJ ALLIANCE CONSULTING SERVICES • 90% Estimate in PDF • 90% Construction Estimate in PDF • 90% PS&E Checklist • 90% Review Comment Form • 90% Plans in PDF, including the sheets shown in the following table. The work in this Phase is anticipated to include the sheets listed in the following table, however sheets maybe be added or removed for clarity or preference without affecting the scope of work and added scope will only be considered if the limits of work or type of work is substantially changed. Sheet Description 90%, 95%, AND 100% SUBMITTALS Cover Sheet 1 Index Sheets 2 Legend, General Notes & Abbreviations 1 Key Map 1 Alignment Plans 7 Right of Way Plans 7 Site Prep Notes and Details 2 Site Prep Plans 7 Roadway Typical Sections 3 Paving Notes 2 Paving Plans 7 Paving Details 6 Profiles 7 Curb Ramp and Island Plans 3 Intersection Grading Plans 3 Driveway Profiles and Details 6 Stormwater Plans 7 Stormwater Profiles 7 Stormwater Details 6 Channelization Notes and Details 2 Channelization Plans 7 Signing Notes and Details 2 Signing Schedules 4 Signing Plans 7 Signal Plans SR 99 at 220th220th Street SW 4 Signal Plans SR 99 at 224th224th Street SW 2 Temporary Signal Plans SR 99 at 220th Street SW 4 Illumination Notes and Details 3 Illumination Plans 7 Transit Stop Notes and Details 4 Transit Stop Plans 2 Retaining Wall Plans 1 Y L 0 0 (1) a 0 0 co Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 108 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES Sheet Description 90%, 95%, AND 100% SUBMITTALS Retaining Wall Profiles and Details 2 Joint Utility Trench Notes 1 Joint Utility Trench Plans 7 Joint Utility Trench Profiles 7 Joint Utility Trench Details and Typical Sections 5 Overhead Service Conversion Plans 14 Overhead Service Conversion Details 4 Landscape Notes and Details 3 Landscape Plans 7 Irrigation Notes and Details 3 Irrigation Plans 7 Irrigation Profiles 3 Irrigation Details 3 Art Features/Uplighting Notes and Details 2 Art Features/Uplighting Plans 7 Staging Plans 6 Traffic Control Plans 7 Pedestrian Control Plans 7 Total Sheets 232 Phase 14 95% Design and PS&E Submittal (OCI, CE, and SCJ) Task 1 90% Review Comments 1) 90% Comment Review Meetings. Plan, attend, and lead up to two (2) 90% Comment Review Meetings with the City and WSDOT. The meeting with the City will be up to six (6) hours and the meeting with WSDOT will be up to two (2) hours and they will take place in person at the City. Consultant attendees will include up to nine (9) staff including the Project Manager; Design Manager; Roadway Lead, Utility Lead, Roadway/Utility Engineer, Stormwater Lead, Signal/Illumination Lead, Landscape/Art Lead, and Irrigation Lead. Prepare agendas, meeting summaries, and action items. The meeting will be planned so that attendees can attend for just a discussion of their affected reviews or work only to minimize the overall effort and cost of this meeting. 2) Response to Comments. Provide preliminary comment responses at the 90% Review Comment Meeting. Provide responses to all comments received in tables and/or BlueBeam Plans for all 90% review comments received and submit with the 95% Design Submittal. Task 2 Bi-Weekly Technical Team Meetings 1) Bi-Weekly Technical Team Meetings. Plan, attend, and lead up to seven (7) bi-weekly technical team meetings during the 95% Design Phase. Attendees will include up ten (10) Consultant staff including the Project Manager; Design Manager; Roadway Lead, Utility Lead, Roadway/Utility Engineer, Stormwater Lead, Signal/Illumination Lead, Landscape/Art Lead, Environmental Lead, and Irrigation Lead.. City staff will attend this meeting to coordinate with the design team. Prepare agendas, meeting summaries, and action items for each meeting. See additional assumptions below. 0 0 a� a 0 U U) Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 109 2.2.a SCJ ALLIANCE CONSULTING SERVICES Task 3 WSDOT Local Programs PS&E Checklist 1) PS&E Checklist. Fill out the standard WSDOT PS&E Checklist from Local Programs for the 95% Design Submittal. Task 4 95010 Plans Incorporate WSDOT and City review comments into the 95% Plans. This includes the Plan sheets shown under deliverables below. 1) General Sheets 2) Alignment and Right of Way Sheets Cn 3) Transportation Sheets 3 x 4) Stormwater Sheets (OCI) w ° 5) Channelization and Signing Sheets m rn a. 6) Signals and Temporary Signals Sheets 7) Illumination Sheets O c a� 8) Transit Stop Sheets CD 9) Retaining Wall Sheets %° 10) Joint Utility Trench Sheets E 11) Water Sheets 12) Sewer Sheets a� Q 0 13) Landscape Sheets c 14) Irrigation Sheets c 15) Art and Uplighting Sheets CD (0 a Task 5 95010 Estimate �c L 0 1) 95% Estimate. Update the estimate spreadsheet based on the 95% Plans and 95% Project Manual. The 3: estimate will be separated into schedules by work type including and funding source. Add below the line 0 items and contingencies per the City of Edmonds' Estimating Guidelines. Complete an estimate of o probable cost for the project based on the 95% design. U Task 6 95010 Project Manual c 1) 95% Project Manual. Update the 90% Project Manual based on the 95% Plans and 95% Estimate. E Task 7 95% Construction Schedule o r r 1) 95% Construction Schedule. Update the 90% Construction Schedule based on the 95% PS&E. a c a� E ca a Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 110 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES Task 8 95% Design Submittal 1) Assemble the 95% Design Submittal. Assemble the 95% Project Manual, 95% Estimate, 95% Plans, 95% Construction Schedule, 95% PS&E Checklist, 95% Plans and supporting design calculations. Prepare a brief transmittal memo and transmit to the City for review. Provide a review comment form for the City's use and to aid in the consolidation and response to comments at the 90% Design Submittal. Assumptions • Design assumptions from Phase 13 — 30% Design and PS&E Submittal and Phase 14 — 60% Design and PS&E Submittal are incorporated herein. • There will not be separate meetings to coordinate with the City on the design unless specifically noted. Coordination will take place at the bi-weekly technical meetings. • An average of up to seven (7) Consultant staff will attend each Bi-Weekly Technical Team Meeting. • Half of the Bi-Weekly Technical Team Meetings will be held virtually, and half will be held in person at SCJ's downtown Seattle office. • Bi-Weekly Technical Team Meetings will last up to ninety (90) minutes. • Up to three (3) hours will be needed to prepare Bi-Weekly Technical Team Meeting agendas, summaries, and action items for each meeting. • Bi-Weekly Technical Team Meetings will commence one week after the 60% Comment Review meeting and continue until the 95% PS&E Submittal has been made to the City. • Review comments on Bi-Weekly Technical Team Meeting minutes will be incorporated into the next meeting agenda unless a significant change of direction is needed. In that case, revised meeting minutes will be circulated via email. • The 95% review will be final and is assumed the City and WSDOT reviews will be limited to a check to verify 90% comments were addressed. • Work within WSDOT M Access will require review and approval by WSDOT. • Printed copies of the 95% plans will not be required. Deliverables • Attendance of up to ten (11) Consultant staff at up to seven (7) Bi-Weekly Technical Team Meetings • Attendance of up to nine (9) Consultant staff at up to two (2) Comment Review Meetings • Agendas, Summaries, and Action Items in Word and PDF • 90% Comment Responses in PDF • 95% Project Manual in PDF • 95% Estimate in PDF • 95% Construction Estimate in PDF • 95% PS&E Checklist • 95% Review Comment Form • 95% Plans in PDF (includes the same sheets as the 90% Plans) Phase 15 100% Design and PS&E Submittal (OCI, CE, and SCJ) The 100% PS&E is the final set for advertisement for construction. L 0 0 a� a 0 U U) Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 111 2.2.a SCJ ALLIANCF CONSULTING SERVICES Task 1 95% Review Comments 1) 95% Comment Review Meeting. Plan, attend, and lead up to one (1) 95% Comment Review Meetings with the City. The meeting will be up to two (2) hours and will take place in -person at the City. Consultant attendees will include up to nine (9) staff including the Project Manager; Design Manager; Roadway Lead, Utility Lead, Roadway/Utility Engineer, Stormwater Lead, Signal/Illumination Lead, Landscape/Art Lead, and Irrigation Lead. Prepare agendas, meeting summaries, and action items. The meeting will be planned so that attendees can attend for just a discussion of their affected reviews or work only to minimize the overall effort and cost of this meeting. 2) Response to Comments. Provide preliminary comment responses at the 95% Review Comment Meeting. Provide responses to all comments received in tables and/or BlueBeam Plans for all 95% review comments received and submit with the 95% Design Submittal. Task 2 Bi-Weekly Technical Team Meetings 1) Bi-Weekly Technical Team Meetings. Plan, attend, and lead up to three (3) bi-weekly technical team meetings during the 30% Design Phase. Attendees will include up ten (10) Consultant staff including the Project Manager; Design Manager; Roadway Lead, Utility Lead, Roadway/Utility Engineer, Stormwater Lead, Signal/Illumination Lead, Landscape/Art Lead, Environmental Lead, and Irrigation Lead.. City staff will attend this meeting to coordinate with the design team. Prepare agendas, meeting summaries, and action items for each meeting. See additional assumptions below. Task 3 WSDOT Local Programs PS&E Checklist 1) PS&E Checklist. Fill out the standard WSDOT PS&E Checklist from Local Programs for the 100% Design Submittal. Task 4 Final Page Turn Meeting 1) Final Page Turn Meeting. Up to five (5) Consultant staff including the Project Manager, Design Manager, Roadway Lead, Utility Lead, Stormwater Lead, and Signals/Illumination Lead will attend a Final Page Turn Meeting to review the 95% Comments on the Plans and Project Manual and ensure responses are incorporated and that responses are appropriate. This meeting will be held at the City and will take up to three (3) hours. Task 5 100% Plans Y L 0 1) 100% Plans. Incorporate WSDOT and City review comments into the 95% Plans. 3: 0 Task 6 100010 Estimate (D a 0 1) 100% Estimate. Update the estimate spreadsheet based on the 100% Plans and 100% Project Manual. in The estimate will be separated into schedules by work type including and funding source. Add below the r line items and contingencies per the City of Edmonds' Estimating Guidelines. Complete an estimate of probable cost for the project based on the 100% design. E t Task 7 100% Project Manual r r 1) 100% Project Manual. Update the 95% Project Manual based on the 100% Plans and 100% Estimate. Q r c Task 8 100010 Construction Schedule E E 1) 100% Construction Schedule. Update the 95% Construction Schedule based on the 100% PS&E. Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 112 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES Task 9 100% Design Submittal 1) Assemble the 100% Design Submittal. Assemble the 100% Project Manual, 100% Estimate, 100% Plans, 100% Construction Schedule, 100% PS&E Checklist, 100% Plans and supporting design calculations. Prepare a brief transmittal memo and transmit to the City for review. Assumptions • Design assumptions from Phase 13 — 30% Design and PS&E Submittal and Phase 14 — 60% Design and PS&E Submittal are incorporated herein. • There will not be separate meetings to coordinate with the City on the design unless specifically noted Coordination will take place at the bi-weekly technical meetings. • An average of up to seven (7) Consultant staff will attend each Bi-Weekly Technical Team Meeting. • Half of the Bi-Weekly Technical Team Meetings will be held virtually, and half will be held in person at SCJ's downtown Seattle office. • Bi-Weekly Technical Team Meetings will last up to ninety (90) minutes. • Up to three (3) hours will be needed to prepare Bi-Weekly Technical Team Meeting agendas, summaries, and action items for each meeting. IL • Bi-Weekly Technical Team Meetings will commence one week after the 60% Comment Review meeting and continue until the 100% PS&E Submittal has been made to the City. • Review comments on Bi-Weekly Technical Team Meeting minutes will be incorporated into the next a� meeting agenda unless a significant change of direction is needed. In that case, revised meeting minutes o will be circulated via email. • Work will require review and approval by WSDOT because of federal funding. 12 Deliverables c m E • Attendance of up to ten (10) Consultant staff at up to three (3) Bi-Weekly Technical Team Meetings as • Attendance of up to nine (9) Consultant staff at up to one (1) Comment Review Meetings Q • Attendance of up to five (5) Consultant staff at one Final Page Turn Meeting 0 • Agendas, Summaries, and Action Items in Word and PDF o • 95% Comment Responses in PDF 2 • 100% Project Manual in PDF and two (2) bound, paper copies c • 100% Estimate in PDF to L • 100% Construction Estimate in PDF a • 100% PS&E Checklist o • 100% Review Comment Form 3: • 100% Plans in PDF (includes the same plans as the 90% Plans) and five (5) half -sized paper copies a0i a 0 U Phase 16 Quality Assurance and Quality Control (All) Task 1 Quality Management Plan E 1) Quality Management Plan. Prepare a quality management plan that documents the processes, procedures, and tools to be used in Quality Assurance (QA) and Quality Control (QC) for this project. r Provide examples of review comment forms, plan markups, and a table of deliverables and reviewers a expected on the project. Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 113 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES Task 2 Quality Assurance 1) 30% Quality Assurance. Follow the PMP prepared in Subtask 1 and conduct project -level quality reviews of PS&E documents at the 30% Submittal. 2) 60% Quality Assurance. Follow the PMP prepared in Subtask 1 and conduct project -level quality reviews of PS&E documents at the 60% Submittal. 3) 90% Quality Assurance. Follow the PMP prepared in Subtask 1 and conduct project -level quality reviews of PS&E documents at the 90% Submittal. 4) 95% Quality Assurance. Follow the PMP prepared in Subtask 1 and conduct project -level quality reviews of PS&E documents at the 95% Submittal. 5) 100% Quality Assurance. Follow the PMP prepared in Subtask 1 and conduct project -level quality reviews of PS&E documents at the 100% Submittal. 6) Quality Assurance Meetings. Up to two (2) Consultant staff will attend up to two (2) project -level quality assurance review meetings with the City to review conformance with the quality plan including the Project Manager and the Design Manager. The meetings will be in -person at the City and will be up to one (1) hour long. Task 3 Quality Control 1) 30% Quality Control. Conduct QC reviews of milestone deliverables of the designs, plans, specifications, and estimates at the 30% submittal. QC reviews will be conducted and documented for plans, specifications, estimates, calculations, and other documents that either directly or indirectly constitutes the deliverables. Documents will be verified for conformance to standards and the functional, regulatory and uniformity requirements for this Project. Each QC activity will be completed before documents are used in-house or released to the City. 2) 60% Quality Control. Conduct QC reviews of milestone deliverables of the designs, plans, specifications, and estimates at the 60% submittal. QC reviews will be conducted and documented for plans, specifications, estimates, calculations, and other documents that either directly or indirectly constitutes the deliverables. Documents will be verified for conformance to standards and the functional, regulatory and uniformity requirements for this Project. Each QC activity will be completed before documents are used in-house or released to the City. 3) 90% Quality Control. Conduct QC reviews of milestone deliverables of the designs, plans, specifications, and estimates at the 90% submittal. QC reviews will be conducted and documented for plans, specifications, estimates, calculations, and other documents that either directly or indirectly constitutes the deliverables. Documents will be verified for conformance to standards and the functional, regulatory and uniformity requirements for this Project. Each QC activity will be completed before documents are used in-house or released to the City. 4) 95% Quality Control. Conduct QC reviews of milestone deliverables of the designs, plans, specifications, and estimates at the 95% submittal. QC reviews will be conducted and documented for plans, specifications, estimates, calculations, and other documents that either directly or indirectly constitutes the deliverables. Documents will be verified for conformance to standards and the functional, regulatory and uniformity requirements for this Project. Each QC activity will be completed before documents are used in-house or released to the City. L 0 0 a� a 0 U in Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 114 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES 5) 100% Quality Control. Conduct QC reviews of milestone deliverables of the designs, plans, specifications, and estimates at the 100% submittal. QC reviews will be conducted and documented for plans, specifications, estimates, calculations, and other documents that either directly or indirectly constitutes the deliverables. Documents will be verified for conformance to standards and the functional, regulatory and uniformity requirements for this Project. Each QC activity will be completed before documents are used in-house or released to the City. 6) Constructability Review. Perform an Independent Constructability Review of the project during the 90% Design Phase leveraging construction management staff that have not been involved with the project design and that have extensive experience in the field. Incorporate comments into the 90% Submittal. 7) Subconsultant Report Review. Perform brief independent reviews of deliverables prepared by the subconsultants (except PS&E). This includes, but is not limited to survey basemapping; right of way calculations, exhibits, and legal descriptions; geotechnical report(s); potholing data; stormwater and hydraulic report(s); cultural resources report(s); and right of way materials and offers. Assumptions • This work includes only internal Consultant reviews and responses • Client and partner reviews are included in other phases of work. QC templates will be provided in the QMP and will be filled out and submitted with each final design submittal along with standard Consultant QC documentation. Deliverables • Draft Quality Management Plan in PDF • Final Quality Management Plan in PDF • Attendance at up to two (2) QA meetings with the City • Agendas, Meeting Summaries, and Action Items in Word and PDF • QC Documentation at each milestone deliverable in PDF Phase 17 Assistance During Bidding (OCI and SCJ) Task 1 Bid Document Coordination 1) Bid Document Coordination. Coordinate with the City and bidding warehouses to ensure appropriate Y PDFs are delivered prior to advertisement of the project. 0 Task 2 Requests for Information. o a� 1) Requests for Information. (RFIs) that are received by the City by the Bidders. Responses will be o prepared in formal documents and will be performed expeditiously. Up to sixty (60) hours is budgeted cn for this Task at the Design Manager's rate. c Task 3 Addenda 1) Addenda. Prepare up to three (3) addenda for the project to provide clarification to questions on the PS&E for Bidding. Up to thirty (30) hours per addenda are budgeted for this Task. Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 115 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES Task 4 Pre -Bid Meeting 1) Pre -Bid Meeting. Up to two (2) Consultant staff will attend the Pre -Bid Meeting at the City offices including the Project Manager and Design Manager. The City will plan and lead the meeting. The meeting will be up to one (1) hour. Task 5 Bid Tabulation Analysis 1) Bid Tabulation Analysis. Attend the bid opening and prepare an analysis of the bids to ensure accuracy of calculations, consistency, and identify potential inconsistencies. Provide the City a brief memo summarizing the bid tabulations and transmitting tabulated results. Task 6 Conformed Plans and Project Manual 1) Conformed Plans and Project Manual. At the conclusion of the bidding phase, prepare a conformed set of Plans and the Project Manual that includes all addenda and forms completed by the low bidder. Assumptions • The Consultant will designate the Engineer of Record (ECIR) as the single point -of -contact during the bidding phase. • The City will advertise and manage the bid process. • Up to ten (10) RFIs will be responded to by Consultant staff. Each RFI will require up to six (6) hours of Consultant staff time to respond. • The Consultant will not charge for additional RFI's if they are needed to correct or clarify errors or omissions in the bid documents out of compliance with the professional standard of care. • The City will issue the Addenda and the Consultant will provide plans and specifications necessary for the Addenda. • Up to three (3) addenda are included in this scope with up to thirty (30) hours of Consultant time required per addenda. • The Consultant will not charge for additional addenda if they are needed to correct or clarify errors or omissions in the bid documents out of compliance with professional standard of care. Deliverables • Electronic copies of the 100% Plans and 100% Project Manual in PDF via ftp site a • RFI responses in PDF Y L • Addenda packages in PDF 0 • Attendance of up to two (2) Consultant staff at the Pre -Bid Meeting o • Bid Tabulation Analysis Memo in PDF a 0 • Conformed Plans and Project Manual in PDF via ftp site U rn Phase 18 Public Involvement (SCJ) This Phase to include the following work: Task 1 Public Involvement Plan 1) Public Involvement Plan. Collaborate with the City to develop a Public Involvement Plan (PIP) to outline the process for meeting with stakeholders, property owners, business owners, tenants, and the public. Discuss messaging and timing related to the corridor plan and propose a process through the Stage 3 Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 116 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES project. Update plan based on feedback from the City. Include demographic information to identify secondary languages in use along the corridor. Provide a draft PIP and update based on comments from the City. Task 2 Stakeholder Working Group Meetings Stakeholder Working Group Meetings. The Stakeholder Working group will include the City and Consultant and representatives from Mountlake Terrace (at 220t" Street SW), Lynnwood (interconnect), Snohomish County, WSDOT, and Community Transit. Plan and lead up four (4) meetings of the Stakeholder Working Group. Meetings will be in -person at the City and will last up to one (1) hour. Up to two (2) Consultant staff will attend each Stakeholder Working Group Meeting including the Project Manager and Design Manager. Prepare agendas, meeting summaries, and action items. Meetings will be held within a few weeks after the kickoff meeting, after the 30% Design Submittal, after the 60% Design Submittal and after the 90% Design Submittal. Additional coordination will take place at the Bi-Weekly Technical Team Meetings included in Phase 11 through Phase 14Task 2. Task 3 Website Updates 1) Website Initial Update. Update the existing website's Stage 3 Project (www.edmondscorridor99.org) to include a project description, schedule, and status information for this project. Provide graphics using deliverables from other Phases of work and prepare new graphics specifically for the website. Provide a draft of the website revisions and update based on comments from the City. 2) Website Milestone Updates. Update the Stage 3 website pages at each milestone deliverable, including the 30%, 60%, 90%, 95%, and 100% Design Submittals and before the three (3) Open House events. Up to eight (8) website updates are included in this scope. Provide a draft of the website revisions and update based on comments from the City. Task 4 Public Mailings 1) Public Mailing #1. Prepare a two-sided, one -page public mailing describing the Stage 3 Project, including the project need (e.g., share updated crash history), inviting the public to the website and announcing Open House #1. Provide a Draft copy and update flyer based on feedback from the City. 2) Public Mailing #2. Prepare a two-sided, one -page public mailing to describe the Stage 3 Project and anticipated construction impacts and inviting the public to the website and Open House #2. Update flyer based on feedback from the City. 3) Public Mailing #3. Prepare a two-sided, one -page public mailing to describe the Stage 3 Project and anticipated construction impacts and inviting the public to the website and Open House #3. Update flyer based on feedback from the City. 4) Tenant Door -to -Door Invitations. Up to two (2) Consultant staff including the Project Manager and Design Manager will walk the corridor and handout Public Mailing #1, Public Mailing #2, and Public Mailing #3 to specifically invite the public to the Open Houses and briefly discuss the project with all tenants along the corridor. Task 5 Public Open Houses 1) Open House #1. Plan and facilitate Open House #1 with the public. The Open House will be up to three (3) hours and will occur in -person at the City after Mailing #1 and the 30% design update to the City Council . The purpose of this meeting is to present the updates to the project, the need for the project 0 0 a� a 0 U U) Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 117 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES improvements, updated crash history, project improvements, and preliminary improvement plans to the public for their input. Prepare graphics to support the messaging to the public. Up to six (6) Consultant staff will attend the open house including the Project Manager, Design Manager, Roadway Lead, Environmental Lead, Arts/Landscape Reviewer, and Arts/Landscape Lead. Provide information handouts and comment forms for attendees. 2) Open House #2. Plan and facilitate Open House #2 with the public. The Open House will be up to three (3) hours and will occur in -person at the City after Mailing #2 and the 60% design update to the City Council. The purpose of this meeting is to present the updates to the design of the project and prepare the public for the SEPA and final design phases. Prepare graphics to support the messaging to the public. Up to six (6) Consultant staff will attend the open house including the Project Manager, Design Manager, Roadway Lead, Environmental Lead, Arts/Landscape Reviewer, and Arts/Landscape Lead. Provide information handouts and comment forms for attendees. 3) Open House #3. Plan and facilitate Open House #3 with the public. The Open House will be up to three (3) hours and will occur in -person at the City after Mailing #3 and the 90% design update to City Council The purpose of this meeting is to present the updates to the design of the project and prepare the public for upcoming construction. Prepare graphics to support the messaging to the public. Up to six (6) Consultant staff will attend the open house including the Project Manager, Design Manager, Roadway Lead, Environmental Lead, Arts/Landscape Reviewer, and Arts/Landscape Lead. Provide information handouts and comment forms for attendees. Task 6 Property Owner Meetings 1) Property Owner Information. The Consultant will develop a property owner contact list based on the Snohomish County Parcel Information currently available online and will update prior to mailings and workshops. 2) Property Owner Workshops. Work with the City to identify property owners along the project corridor and those most likely to vocalize their support for or opposition to the project. The City will plan, and lead and the Consultant Project Manager will attend up to four (4) workshops with groups of property owners to introduce them to the improvements and show the expected impacts to their access and properties. It is anticipated that two (2) of these meetings will occur after the 30% Submittal and two (2) will occur after the 60% Submittal. Subsequent property owner meetings are included in Phase 21. Meetings will be held in -person at the City and will last up to two (2) hours each. Prepare figures to show the improvements and impacts to the property owners. These will include updated roll plots that will be prepared for Open House #1 and Open House #2. Task 7 City Council Meetings 1) Parks and Public Works (PPW) Committee Meetings. Plan and attend up to three (3) PPW Committee Meetings after the 30% Design Submittal and prior to Open House #1, after the 60% Design Submittal and prior to Open House #2, and after the 90% Design Submittal and prior to Open House #3.. Typically, these meetings will occur one week prior to the City Council meetings. Prepare PowerPoint presentations for each meeting based on the Open House Materials or Summarizing the Project Construction Contract Award. The Consultant Project Manager will attend these meetings and assist in the presentation of the information and response to comments. Meetings will last up to two (2) hours and will take place in -person at the City. 0 0 a� a 0 U in Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 118 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES 2) City Council Meetings. Plan and attend up to three (3) City Council Meetings after the PPW Committee Meetings described in Subtask 1. Typically, City Council Meetings occur one week after the PPW Committee Meetings. Update PowerPoint presentations developed for the PPW Committee Meetings based on feedback from the PPW Committee. The Consultant Project Manager will attend these meetings and assist in the presentation of the information and response to comments. Meetings will last up to four (4) hours and will take place in -person at the City. Assumptions • The City will host the website at www.EdmondsCorridor99.org. • The Consultant will have full editorial access to make updates to the website content and will make the updates in Task 3. • The City will be responsible for printing and mailing of all public mailings and providing mailers for the tenant door-to-door handouts. • The City will supply meeting space for the Stakeholder Working Group meetings, public open houses, and property owner meetings. • Meeting handouts and comment forms will be printed for distribution at the Open Houses. • Open House materials will be plotted and mounted for in -person open houses. • Open Houses are assumed to be in -person. • The City will provide translation of any materials requiring multiple languages. Deliverables • Draft Public Involvement Plan in PDF • Final Public Involvement Plan in PDF • Draft Stakeholder Presentations in PowerPoint and PDF • Draft Stakeholder Presentations in PowerPoint and PDF • Attendance of up to two (2) Consultant staff at up to four (4) Stakeholder Working Group Meetings • Agendas, Meeting Summaries, and Action Items in Word and PDF • Draft Website content in PDF and native formats • Final Website content in PDF and native formats • Draft Public Mailings in PDF • Final Public Mailings in PDF • Copies of Public Mailings for Door -to -Door handouts • Door -to -Door handouts of tenant materials at up to thirty (3) properties (with multiple tenants per parcel) • Draft Open House materials and presentations in PowerPoint and PDF • Final Open House materials and presentations in PowerPoint and PDF • Plotted and mounted open house exhibits • Attendance of up to five (5) Consultant staff at up to three (3) Open Houses • Property Owner Mailing list and updates in Excel • Attendance of up to one (1) Consultant staff at up to four (4) Property Owner Workshops • Plotted and printed Property Owner Workshop Exhibits also in PDF • Attendance of up to one (1) Consultant staff at up to four (4) PPW Committee Meetings Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 119 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES • Draft PPW Committee presentations in PowerPoint and PDF • Final PPW Committee presentations in PowerPoint and PDF • Attendance of up to one (1) Consultant staff at up to four (4) City Council Meetings • Draft City Council presentations in PowerPoint and PDF • Final City Council presentations in PowerPoint and PDF Phase 19 NEPA and SEPIA Documentation (HRA, CEC, MMA, and SCJ) Task 1 NEPA Documentation (MMA and SCJ) 1) WSDOT Meeting. Meeting with WSDOT Environmental staff. After project kick-off, an initial meeting with WSDOT Local Programs will be critical to confirm the level of NEPA documentation and any technical analyses required for this project. It is assumed a Documented Categorial Exclusion (DCE) will be the appropriate level for this Stage 4 project. 2) NEPA Documentation. Consultant will complete the NEPA documentation following WSDOT Environmental Manual procedures. This will include preparation of a NEPA ECS Form and coordination with the City and WSDOT. 3) Environmental Justice Technical Memorandum. Consultant will prepare an Environmental Justice (EJ) Technical Memorandum in compliance with Chapter 460 of the WSDOT Environmental Manual. The EJ memo will identify and address potential disparate impacts and disproportionate high and adverse effects associated with the project on underserved populations. 4) Traffic Noise Assessment (Michael Minor & Associates). The analysis will be based on the guidelines presented in the current Federal -Aid Policy Guide, Subchapter H, Part 772, Procedures for Abatement of Highway Traffic Noise and Construction Noise (FHWA 2010) and the 2011 Traffic Noise Policy and Procedures (WSDOT 2012). The project will be reviewed to determine the level of noise analysis required under the FHWA and WSDOT policy. Under FHWA and WSDOT, only projects that are determined to be a Type 1 project are required to have a detailed noise study. For a project to be considered Type 1, the project must meet one or more of the following criteria: • The construction of a highway on a new location; or, • The physical alteration of an existing highway where there is either: a • Substantial Horizontal Alteration. A project that halves the distance between the traffic noise source and the closest receptor between the existing condition to the future build condition; 0 • Substantial Vertical Alteration. A project that removes shielding, therefore exposing the line -of -sight ,� between the receptor and the traffic noise source. This is done by either altering the vertical aoi alignment of the highway or by altering the topography between the highway traffic noise source o U and the receptor; or cn • The addition of a through -traffic lane(s). This includes the addition of a through -traffic lane that functions as a HOV lane, High -Occupancy Toll (HOT) lane, bus lane, or truck climbing lane; or, m • The addition of an auxiliary lane, except for when the auxiliary lane is a turn lane; or, E • The addition or relocation of interchange lanes or ramps added to a quadrant to complete an U existing partial interchange; or, a • Restriping existing pavement for the purpose of adding a through -traffic lane or an auxiliary lane; or, • The addition of a new or substantial alteration of a weigh station, rest stop, ride -share lot, or toll W E plaza. ca Q Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 120 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES If a project is determined to be a Type I project under this definition, then the entire project area as defined in the environmental document is a Type I. The initial review of the project area indicates that the proposed project may not meet these criteria on any noise -sensitive properties as defined under FHWA and WSDOT policy. The project will not add any new through lanes and does not appear to change the vertical or horizontal alignment sufficiently to meet Type 1 requirements (half the distance to the travel lanes or expose a previously shielded receiver). If no Type 1 components are identified, then a detailed noise analysis may not be required, and a brief technical memorandum will be prepared to support those findings. If the review determines the project meets the Type 1 requirements, then the contingency task provided may be required. Task 2 SEPA Checklist (SCJ) 1) Draft SEPIA Checklist. Prepare a Draft SEPIA Checklist in compliance with the City's Planned Action for the Highway 99 Subarea (Ordinance No. 4079). The SEPIA Checklist will analyze the Stage 3 project components and will focus on those aspects not covered by the 2017 Planned Action EIS or areas requiring mitigation, such as stormwater design and impacts. 2) Final SEPIA Checklist. Prepare a Final SEPIA Checklist based on comments received from the City and Consultant Team on the Draft SEPIA Checklist. Task 3 Cultural Resources Reporting (HRA) 1) 106 Coordination. Early coordination with WSDOT Local Programs will determine if the project is exempt from Section 106 (and EO 21-02 analysis). Due to the extent of ground disturbance, it is assumed a Section 106 analysis will be required. If it is determined Section 106 is required, the Consultant will prepare draft area of potential effect (APE) and consultation letters (SHPO and the Tribes) for use by WSDOT, as outlined in Task 3, Subtask 2 below. 2) APE Definition. Prepare Draft and Final APE Definition Memoranda to support consultation with DAHP and additional stakeholders. Conduct background research within .5 mi of the project area, using assessor's records, SHPO's WISAARD database, and historic maps and aerials to identify cultural resources within .5 mi of the area of direct impact. Results of this research will be presented along with a proposed APE and methods for a cultural resources study in a memo for submission to all consulting parties. A draft memorandum will be submitted for comment and a final will be prepared to respond to comments. 3) Survey and Inventory. Upon approval of the APE and methods memo, conduct a cultural resource study following the approved methods. Tasks will include additional archival research, archaeological survey, if required, and built environment survey and inventory of all unevaluated resources 45-years old or older within the approved APE. Surveys and evaluations will meet Washington Standards for Cultural Resource Reporting, as revised in 2022. 4) Cultural Resources Report. Prepare Draft and Final Cultural Resources Reports to document the results of archival and field research. Once field studies and archival research has been completed, prepare a Draft and Final Cultural Resources Report documenting the results of its archival and field research and providing recommendations regarding the eligibility of surveyed resources to the National Register of Historic Places under all criteria for listing. The report will include: a project description, regulatory context, APE definition, cultural context, methodology, background research results, field research 0 0 a� a 0 U Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 121 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES results, and conclusions and recommendations. A draft report will be submitted for comment and a final will be prepared to respond to comments. Task 4 Biological Assessment (CEC) 1) Biological Assessment. Prepare a Biological Assessment (BA) for the Project, per the requirements of Section 7 of the federal Endangered Species Act (ESA). The BA will follow the guidance provided in the current WSDOT Advanced BA Training Manual. The project area for the BA is considered to include the project footprint (i.e., location of construction and construction ingress/egress) and any necessary/related on -site or off -site mitigation (unless purchasing mitigation credits). The action area is considered to include the surrounding environment likely to experience "effects" from the project. The BA will outline the project description and analyze the level of direct effects, delayed consequences, effects of interrelated and interdependent actions, as well as cumulative effects if necessary. The resource information presented in the BA will be based on existing information and data collected during a site visit, as applicable. The BA will also include an analysis of Essential Fish Habitat (EFH), per the Magnuson -Stevens Fishery Management and Conservation Act (Magnuson -Stevens Act), which requires federal agencies to consult with the NMFS for actions they fund, authorize, or permit that could impact EFH for Pacific salmon, groundfish and/or coastal pelagic species. 2) Draft BA Report. Prepare a draft BA for review by the City prior to submittal to WSDOT. Comments received from the City on the Draft BA will be addressed in Subtask 4 Final Draft BA Report. WSDOT will be the designated non-federal lead agency under Section 7 of the ESA; thus, the BA will be prepared per WSDOT guidance on preparation of BAs. 3) Final Draft BA Report. Prepare a Final Draft BA Report that will address comments received from the City. The Final BA Report will be submitted to WSDOT for review. 4) Final BA Report. WSDOT comments will be incorporated into the Final BA Report. As the designated non-federal lead agency under the ESA and the Magnuson -Stevens Act, WSDOT will be responsible for requesting and completing the Section 7 consultation with the U.S. Fish and Wildlife Service (USFWS) and the National Marine Fisheries Service (NMFS). WSDOT will also be responsible for consultation with NMFS per the requirements of the Magnuson -Stevens Act. Assumptions • Based on the current project description, it is assumed this project is covered under a Federal Highway Administration's (FHWA) Categorical Exclusion (CE) (23 CFR 771.117). • Ground disturbance will exceed 18 inches and may be subject to Section 106 analysis. The project may be exempt from Section 106 per the list of Exemptions (#2) listed in Appendix J of the NEPA Categorical Exclusion A Guidebook for Local Agencies, October 2019. • Information presented in the 2017 Planned Action EIS will be extracted, as appropriate, for use in the SEPA Checklist. • No technical reports, other than those described in this scope of work, will be required to complete the NEPA DCE and SEPA Checklist. A screening level hazardous material assessment will be incorporated into the NEPA and SEPA documents. • It is anticipated that a Mitigated Determination of Non -Significance (MDNS) will be issued. Technical reports prepared for the NEPA document will be used for the SEPA Checklist. • The City will prepare the MDNS with assistance from the Consultant. L 0 0 a� a 0 U in Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 122 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES • Information on the SEPA process, findings, and ways to provide public comment, as appropriate, will be presented at the Public Open Houses outlined in Phase 18 Task 5. A separate public hearing for the SEPA process will not be required. • The stormwater report included in Phase 8 will be sufficient for environmental documentation. • If a Section 106 analysis is prepared pursuant to NEPA, analysis per EO 21-02 will not be required. • The project will require formal consultation under ESA Section 7 if it will result in increased impervious surface area, increased roadway capacity and/or does not provide 100% infiltration of all stormwater within the project area (per the latest guidance from NMFS and WSDOT).The project description, will include information necessary for initiating consultation with NMFS, including volume and area of excavation and fill, existing and proposed impervious surface area, location, sizing and efficiency of stormwater treatment and detention facilities (if required), general construction equipment and methods, avoidance and minimization measures, timing and duration of construction activities. • No hazardous materials are known to exist within the project boundaries. • If in -ground cultural investigation is required, additional scope will be added to complete that work. Deliverables • Draft WSDOT ECS Form in Word and PDF • Final WSDOT ECS Form in PDF • Draft Environmental Justice Technical Memorandum in Word and PDF • Final Environmental Justice Technical Memorandum in PDF • Draft Traffic Noise Analysis Technical Memorandum in Word and PDF • Final Traffic Noise Analysis Technical Memorandum in PDF • Draft SEPA Checklist in Word and PDF • Final SEPA Checklist in PDF m • Draft APE Definition Memorandum in Word and PDF m • Final APE Definition Memorandum in PDF a • Draft Cultural Resources Report in Word PDF c • Final Cultural Resources Report in PDF ° • SHPO and Tribal Consultation Letters for WSDOT's use ° • Draft BA Report in Word and PDF • Draft Final BA Report in PDF a • Final BA Report in PDF Y L Phase 20 Permitting (SO) ° 3: 0 Task 1 Permitting a 1) Identify Required Permits. Coordinate with Edmonds, Snohomish County, WSDOT and the utility 0 cn companies to determine which permits will be necessary for this project. 2) Ecology Construction Stormwater General Permit. Prepare and submit a Notice of Intent (NOI) to the Washington Department of Ecology to obtain a Construction Stormwater General Permit (CSWGP) for the project after the 90% Design Submittal. Once obtained, prepare a Permit Transfer Form and provide to the Construction Contractor at the award of the construction contract to be completed and submitted. The Construction Contractor will be responsible for paying for the CSWGP. Monitor the Ecology website for status until the permit is issued. Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 123 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES Assumptions • The scope of work may trigger additional permits that will be scoped as additional work under Phase 23. • Permit fees will be paid for directly by the City or the Construction Contractor. • WSDOT signal permits are not required. If needed, they will be added in a future amendment. • A WSDOT right of way permit is not required because there is no work in limited access. Deliverables • Permit applications and supporting information in PDF Phase 21 Right of Way Acquisition Design Support (SCJ) This Task includes design support of the right of way acquisition process. Task 1 Negotiation Exhibits 1) Negotiation Exhibits. Prepare up to fifty-six (56) working exhibits to illustrate the right of way take and TCE impacts on the property interfaces for use in negotiations. Task 2 Property Owner Acquisition Meetings 1) Property Owner Acquisition Meetings. Attend up to twenty-eight(28) property owner meetings with the City and ROW Acquisition Lead. Meetings will be one-on-one with each property owner to discuss the impacts to their parcels and right of way and temporary construction easements needed for the project. Attendance by RESGNW is included and accounted for in Phase 21. The Consultant Project Manager will attend under this Task; meetings will be held on -site and will last up to one (1) hour each Task 3 Design Revisions 1) Design Revisions. Coordinate with the design team to complete minor design revisions to up to twenty- eight (28) property interfaces (behind the sidewalk). Up to two (2) hours per parcel is budgeted for this Task and additional effort will require additional scope. 2) Exhibit Updates. Update negotiation exhibits to reflect the changes. Up to twenty-one (21) minor revisions are anticipated based on the design revisions in Subtask 1. Assumptions • This Phase includes design team coordination of ROW acquisition only. • Task 2 Negotiation Exhibits are budgeted to take up to one (1) hour each. Additional effort will be considered extra work to be included in Phase 23. • Task 3 Meetings are budgets for up to one (1) hour each plus travel. Additional effort will be considered extra work to be included in Phase 23. • Task 4 Design Revisions are budgeted for up to fifty (50) design hours total and additional effort will be considered extra work to be included in Phase 23. • Property owners will be compensated for impacts to existing signs, this scope does not include the design of revisions. Deliverables • Negotiation Exhibits and Updates in PDF • Attendance of up to one(1) Consultant staff at up to forty (40) Property Owner Negotiation Meetings L 0 0 a� a 0 U in Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 124 2.2.a SCJ ALLIANCE CONSULTING SERVICES Phase 22 Right of Way (ROW) Acquisition (RESGNW) Task 1 Right of Way Coordination 1) Right of Way Coordination Meetings. The Right of Way Acquisition Lead will attend the Weekly Status Calls in Phase 1 once per month throughout the Right of Way Acquisition Phase, including up to twenty- four (24) virtual, one -hour meetings. Agendas, meeting summaries, and action items will be prepared for each meeting by others under Phase 1. 2) Weekly Status Reports. The Right of Way Acquisition Lead will prepare weekly status reports that summarize the current status of each parcel in the process. Up to one -hundred (100) weekly status reports will be prepared. Task 2 Project Funding Estimate (PFE) and Administrative Offer Settlement (AOS) 1) PFE and AOSs. Following review of the Right of Way Plans, prepare a Funding Estimate and AIDS for all impacted parcels. The AOS will utilize consistent comparable sales and valuation techniques. AOS will be written for those acquisitions valued under $25,000 in the PFE. Should any appraisals be required, RESGNW will make a recommendation with cost estimates for appraisal consultants to the Prime or the City. The PFE will follow the WSDOT format for federal projects but may not be fully compliant since the project does not have federal funds. Task 3 Appraisal and Appraisal Review 1) Appraisals. Coordinate with appraisers and obtain appraisals for right of way takes and temporary construction easements for up to twenty-eight (28) parcels. Review the appraisals and make recommendations to the City. 2) Appraisal Reviews. Coordinate with appraisers and obtain up to twenty-eight (28) appraisal reviews of the appraisals performed in Task 2 Subtask 1. Review the appraisal reviews and make recommendations to the City. Task 4 Title Review, Clearing, and Closing 1) Title Review, Clearing, and Closing. Obtain and review title reports for up to twenty-eight (28) parcels and provide Title Review Memoranda for each parcel identifying all potential encumbrances to project team members. Assist in clearing the necessary encumbrances prior to closing, if feasible. Assist in facilitating in-house closing on low impact parcel or manage closing through escrow for up to twenty- one (21) parcels. Task 5 Right of Way Documentation, Negotiations, and Closing 1) Right of way Documentation, Negotiations, and Closing. Assist the City in developing all right of way take and temporary construction easement documents/offer letters in accordance with the City's right of way procedures manual for acquisition of impacted properties. Draft the acquisition documents using City approved forms or QC any forms that are created directly by the City staff for pre -acquisition review by the WSDOT LPA coordinator before any offers are made to property owners. Y L 0 0 (D a 0 U V) Assumptions r • Federal funding is being pursued for this project and federal procedures will be followed to maintain eligibility. Each of the twenty-eight (28) affected parcels will have a right-of-way take and a temporary E construction easement. R Q Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 125 2.2.a i� SCJ ALLIANCE CONSULTING SERVICES • Right of way agents will act in good faith at all times and never coerce owners in an attempt to settle the parcels. All negotiations will start with an in -person presentation of all offers when feasible. We will identify property owner issues, concerns, and differences early on and document that information in the individual parcel negotiation diaries. • The right of way agents will work with City staff throughout the negotiation process with the property owner until settlement is reached on each parcel. • Payment for professional services is not dependent upon outcome, the amount or terms of any agreement reached for the property, or on any contractual arrangement between the City and any third party. Deliverables • Attendance of the Right of Way Acquisition Lead at up to twenty-four (24) Bi-Weekly Status Calls • Weekly Status Reports in Excel and PDF • Project Funding Estimate in Excel and PDF • AOS Documents in PDF • Appraisals in PDF • Appraisal Reviews in PDF • Title Report Memoranda in PDF • Offer Documents in Word and PDF Phase 23 Management Reserve (All) Task 1 Management Reserve, 1) Management Reserve. A Management Reserve equaling approximately 5% of the contract total is established for future work yet to be defined. In addition to added level of effort, specific items of work that are expected to be added to the scope and fee include, but are not limited to: • City -owned utility conversion designs, if needed • City -owned utility relocation designs, if needed • Art features design (except uplighting), if needed • Phase 1 Environmental Assessment, if needed • Phase 2 Environmental Assessment, if needed • Title Report Updates, if needed END of SCOPE OF WORK Edmonds_ Hwy99_Stage _4_Scope _2022-0809. docx Highway 99 Gateway -Revitalization Project Stage 44: Scope of Work City of Edmonds Packet Pg. 126 2.3 City Council Agenda Item Meeting Date: 10/11/2022 Presentation of distribution easement to PUD No 1 of Snohomish County for Civic Center Playfield Project Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History n/a Staff Recommendation Forward to consent agenda for approval. Narrative To provide sufficient electrical power for the Civic Center Playfield, the existing pole mounted transformer needs to be replaced with a new pad mounted transformer located within the park. Public Utility District No. 1 of Snohomish County will require an easement to construct, repair, operate and maintain the underground primary power line and the pad mounted transformer for the park. The draft document will be revised to include a metes and bounds legal description for the easement area once the surveyor completes the work. Attachments: Attachment 1 - Easement - City of Edmonds Attachment 2 - Easement Location Map Attachment 3 - Distribution Easement Packet Pg. 127 ATTACHMENT 1 2.3.a AFTER RECORDING, PLEASE RETURN TO: Public Utility District No. 1 of Snohomish County Attn: Franklin Bolden Real Estate Services P.O. Box 1107 Everett, Washington 98206-1107 E- WO#100082349 N#10000140005 DISTRIBUTION EASEMENT Grantor ("Owner"): The City of Edmonds, a Washington municipal corporation Grantee: Public Utility District No. 1 of Snohomish County Short Legal Description: Lots 1-40, Block 100, City of Edmonds, Vol 2, Pg. 39 and 39A, Snohomish County, WA Tax Parcel No: 00434210000000 THIS DISTRIBUTION EASEMENT ("Easement") is made this day of 2022, by and between the City of Edmonds, a Washington municipal corporation ("Owner"), and Public Utility District No. 1 of Snohomish County, a Washington State municipal corporation ("District"). The Owner, and District are sometimes referred to individually herein as "Party" and collectively as "Parties". The District is referred to as "Grantee". WHEREAS, Owner is the owner of certain lands and premises situated in the County of Snohomish, State of Washington, legally described as follows (hereinafter "Property"): LOTS 1-40, INCLUSIVE, BLOCK 100, CITY OF EDMONDS, ACCORDING TO THE PLAT THEREOF RECORDED IN VOLUME 2 OF PLATS, PAGES 39 AND 39A, RECORDS OF SNOHOMISH COUNTY, WASHINGTON; TOGETHER WITH VACATED EDMONDS ST AND SPRAGUE ST AND ALLEY PER CITY OF EDMONDS ORDINANCE #4028 RECORDED UNDER AUDITOR'S FILE NO. 201606230342, RECORDS OF SNOHOMISH COUNTY, WASHINGTON; Situate in the County of SNOHOMISH, State of Washington WHEREAS, the Grantee is desirous of acquiring certain rights and privileges across, over, under, upon and through the Property. NOW, THEREFORE, the Parties agree as follows: Packet Pg. 128 2.3.a 1. Distribution Easement. Owner, for good and valuable consideration, receipt of which is hereby acknowledged, hereby conveys and grants to Grantee, its agents, contractors, successors and assigns, a non-exclusive easement for the perpetual right, privilege, and authority to patrol, construct, erect, reconstruct, alter, improve, extend, repair, operate, and maintain overhead and/or underground electric distribution lines and facilities, Grantee -owned communication wires and cables, and other necessary or convenient appurtenances, across, over, under, through and upon the following portion of Owner's Property (hereinafter "Easement Area"): That portion of the above -described property being a strip of land ten feet (10') in width having five feet (5') of such width on each side of the centerline of the electrical facilities as constructed, to be constructed, extended or relocated within the above described real property. The exterior boundaries of said easement being widened accordingly to provide Grantee 8 feet of easement area adjoining all sides of Grantee's ground mounted transformers, switch cabinets, and/or vaults as shown on Exhibit A, herein attached. 2. Access To and Across Property. Grantee has the right of ingress to and egress from the Easement Area across the adjacent Property of Owner where same is reasonably necessary for the purpose of exercising its easement rights described in Section 1. 3. Owner's Reservation of Rights and Use of Easement Area. Owner reserves the right to use the Easement Area in a manner that does not interfere with the Grantee's use of the Easement Area, and/or present a hazard to Grantee's electric distribution lines and facilities, communication wires and cables, and other appurtenances. The Owner shall not construct or permit to be constructed any structures of any kind in the Easement Area without prior approval of the Grantee. Surface parking in the easement area shall be allowed. 4. Clearing of Power Line Right of Way. Grantee has the right at all times to clear said Easement Area and keep the same clear of all brush, debris and trees. 5. Trimming or Removal of Hazardous/Danger Trees. Grantee has the right at all times to cut, slash, or trim and remove brush, timber or trees from the Property which in the opinion of Grantee constitute a hazard to said lines and facilities, communication wires and cables, and other appurtenances or the Grantee's access thereto. Trees, brush or other growth shall be deemed hazardous to the lines or facilities or access of the Grantee when they are of such a height that they could, upon falling, strike the nearest edge of the Easement Area at a height of more than fifteen feet (15'). Except in emergencies, Grantee shall, prior to the exercise of such right, identify such trees and make a reasonable effort to give Owner prior notice that such trees will be trimmed or removed. 6. Title to Removed Trees, Vegetation and Structures. The title to all brush, debris, trees and structures removed from the Easement Area and the Property pursuant to Sections 4 and 5 shall be vested in the Grantee, and the consideration paid for this Easement and rights herein described is accepted by Owner as full compensation for said removed brush, debris, trees and structures. Owner shall be entitled to request fallen timber be set aside for Owner's personal use. Grantee shall make reasonable effort to set aside said fallen timber provided doing the same is safe in Grantee's sole opinion. Title to any fallen timber set aside in this manner shall revert to the Owner. 7. Restoration Provision. To the extent that Owner's Property is disturbed and/or damaged by Grantee's exercise of its rights hereunder, Grantee shall restore the condition of the Property as nearly as reasonably possible to its existing condition prior to said exercise of its rights. 8. Title to Property. The Owner represents and warrants having the lawful right and power to sell and convey this Easement to Grantee. Packet Pg. 129 2.3.a 9. Binding Effect. This Easement and the rights and obligations under this Easement are intended to and shall run with the Property and shall benefit and bind the Parties and their respective heirs, successors and assigns. 10. Governing Law and Venue. This Easement shall be governed by and construed in accordance with the laws of the State of Washington. The venue for any action to enforce or interpret this Easement shall lie in the Superior Court of Washington for Snohomish County, Washington. 11. Authority. Each party signing this Easement, if on behalf of an entity, represents that they have full authority to sign this Easement on behalf of such entity. 12. Grantee Acceptance. By recording this Easement, Grantee hereby accepts all provisions set forth under this agreement. IN WITNESS WHEREOF, this instrument has been executed the day and year first above written OWNER: The City of Edmonds, a Washington municipal corporation By: Name: Its: (REPRESENTATIVE ACKNOWLEDGMENT) State of Washington County of I certify that I know or have satisfactory evidence that signed this instrument, on oath stated that (he/she/they) (was/were) authorized to execute the instrument and acknowledged it as the of the City of Edmonds to be the free and voluntary act for the uses and purposes mentioned in the instrument. Given under my hand and official seal this day of , 202_. Signature of (Seal or Stamp) Notary Public Print Name: Residing at: My appointment expires Packet Pg. 130 2.3.a ACKNOWLEDGED: Public Utility District No. 1 of Snohomish County, Real Estate Services By: Name: Maureen Barnes Its: Manager (REPRESENTATIVE ACKNOWLEDGMENT) State of Washington County of Snohomish certify that I know or have satisfactory evidence that Maureen Barnes signed this instrument, on oath stated that she authorized to execute the instrument and acknowledged it as the Real Estate Services Manager of Public Utility District No. 1 of Snohomish County, to be the free and voluntary act for the uses and purposes mentioned in the instrument. Dated: Signature of (Seal or Stamp) Notary Public Title Notary Public My appointment expires Packet Pg. 131 2.3.a Exhibit "A" ■ Q r �-+ - .................................... • •• ••• • � -- - -- - -- -- - - -� TPN 00434210000000 Approximate ' location of facilities THIS DRAWING IS FOR INFORMATIONAL PURPOSES ONLY AND IS NOT INTENDED TO BE AN ACCURATE SURVEY Not To Scale SW 24-27-03 9/15/2022 City of Edmonds W0#100082349 SN OHOMISH COUNTY PUBLIC UTILITY DISTRICT NO. "I Packet Pg. 132 ATTACHMENT 2 2.3.b ,r v City of Edmonds Civic Center Playfield Easement WGS_1984_Web_Mercator Auxiliary -Sphere © City of Edmonds 2 257 188.1 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTION Legend ArcSDE.GIS.STREET CENTERLINE' — mall other values' 1 2 5; 4 9; 71; 7:8 Sections Boundary Sections Edmonds Boundary ArcSDE.GIS.PROPERTY BUILDING ArcSDE.GIS.STREET CENTERLINE: <all other values> Interstate Principal Arterial Minor Arterial; Collector Local Street State Highways mall other values> 0 2 County Boundary Parks ArcSDE.GIS.PROPERTY_WASH I Nf ArcSDE.GIS.PROPERTY CITIES Notes e Packet Pg. 133 II CURB 'RAMPII TYPE PERPENIDIC�UL'AR A DETECTABLE WARNING SURFACE I - _IPARK SIGN REMOVABLE BOLLARD DETECTABLE WARNING 1 SUFACE L817 1 I FUTURE CROSSWALK BY CITY OF EDMONDS, N.I.C. CURBRA,(P TYPE I YI P_ERPENDI&L,AR A L816 Sim 3 I CONCRETE � } STAIRS L82 \ I HANDRAIL TYP CURB RAMP TYPE PARALLEL 8 DETECTABLE WARNING SURFACE CONCRETE CURB CONCRETE 1 " T �5TAIRS L822 DOWELED Isb LATION JOINT, TYP I 10 I DRIVEWAY APPRQACH 4 2 TYPE II L81 a I, I 1 10 CONCRETE CURB a - TYPE 2 82 I CONCRETE CURB 3 r AND GUTTER L814 MATCHLINE SHEET L201 e MATCHLINE SHEET L20 II I C? CCK CL R ENDS DISTRIBUTION ? R NPMNCPRWJ TL C EASEMENT 10 FEET WIDE EASEMENT CENTERED ON PRIMARY ELECTRICAL CONDUIT ATTACHMENT 3 1 TRANSFORMER VAULT m I f LIGHTING SCHEDULE SYMBOL NAME DETAIL o POLE LIGHT 1/L840, SEE SPECS ® SPORTS FIELD LIGHTING SEE SPECS UTILITIES SCHEDULE SYMBOL NAME DETAIL ■ ■ CATCH BASIN LID 14/C313, 16/C313 • MANHOLE LID 5-6/C310 CLEANOUT 4/C310 °EI ELECTRICAL PEDESTAL (CONVENIENCE POWER) 1/E700 ❑HB HOSE 818 11/L840 FURNISHINGS SCHEDULE SYMBOL NAME DETAIL _ `i BENCH, OWNER FURNISHED 7/L840 8/L840 CONTRACTOR INSTALLED 0o TRASH/RECYCLING RECEPTACLES 3/1_840 BIKE RACK 4/L840 j� PICNIC TABLE, OWNER FURNISHED 5/1_840 CONTRACTOR INSTALLED ACCESSIBLE PICNIC TABLE, OWNER 5/1_840 FURNISHED CONTRACTOR INSTALLED f DRINKING FOUNTAIN 2/1_840 SOCCER GOAL SEE SPECS —� BASKETBALL GOAL POST 1/L831 LEGEND CONCRETE PAVING TYPE I (1/L810)' 'FOR ALL WORK WITHIN ROW REFER TO CITY OF ® STANDARD EDMONDS STAND CONCRETE PAVING TYPE 2 (I/L810)' EDMONDSLS L811DAR CONCRETE PAVING TYPE 3 (1/L810)' ® FLEXIBLE POROUS SURFACE TREATMENT (7/002) DECOMPOSED GRANITE ON GRADE - PEDESTRIAN (7/L812) BASE BID: ASPHALT PAVING - PEDESTRIAN (2/L810) ALT H2: RUBBER TRACK SURFACING (1/L812) ASPHALT PAVING - VEHICULAR (3/L810)' POURED -IN -PLACE SURFACING - COLOR I (4/L813) POURED -IN -PLACE SURFACING - COLOR 2 (4/L813) POURED -IN -PLACE SURFACING - COLOR 4 (4/L813) POURED -IN -PLACE SURFACING - COLOR 5 (4/L813) ARTIFICIAL TURF (6/L813) SPORT COURT SURFACE (2/L812) LAWN AREA `✓ PLANTING AREA PEA GRAVEL (3/L813) REINFORCED TURF LAWN (8/L812) — — L.O.W. (OFFSET 5' FOR CLARITY) ' MATCH LINE ---- PROPERTY LINE ROOT BARRIER (10-I1/L900) 0 PROPOSED TREE + EXISTING TREE XXX CF SILVA CELL EXTENTS CONCRETE FINISH SCHEDULE SITE ELEMENT FINISH CONCRETE PAVING, PEDESTRIAN TYPE I WATER BASED SURFACE RETARDANT - TYPE A WATER BASED SURFACE RETARDANT CONCRETE PAVING, PEDESTRIAN TYPE 2 - TYPE B CONCRETE PAVING, PEDESTRIAN TYPE 3 WATER BASED SURFACE RETARDANT - TYPE C CONCRETE PAVING, PEDESTRIAN TYPE 2A INTEGRAL COLOR, WATER BASED SURFACE RETARDANT - TYPE D, MICA AGG. CONCRETE PAVING, PEDESTRIAN TYPE 28 INTEGRAL COLOR, WATER BASED SURFACE RETARDANT - TYPE D CONCRETE PAVING, PEDESTRIAN TYPE 2C INTEGRAL COLOR, WATER BASED SURFACE RETARDANT - TYPE E, MONOCHROME AGG. INTEGRAL COLOR, ARCHITECTURAL CONCRETE, SEAT WALL TYPE 1, 2, & 3 WATER BASED RETARDANT - TYPE B ARCHITECTURAL CONCRETE, WATER BASED C CONCRETE RETAINING WALL TYPE I & 2 RETARDANT - TYPE B SCRAMBLE WALL ARCHITECTURAL CONCRETE, RUBBED FINISH ARCHITECTURAL CONCRETE, WATER BASED CONCRETE STAIRS RETARDANT - TYPE B ARCHITECTURAL CONCRETE, WATER BASED CONCRETE SEAT TERRACE RETARDANT - TYPE 8 CONCRETE CURB TYPE 1, 2, & 3; WATER BASED SURFACE RETARDANT FLUSH CURB - TYPE B KEY NOTES OEXISTING ALLEYWAY O EXISTING CURB CUT O PARKING O2 EXISTING POWER POLE O6 COURT STRIPING STRIPING 10 CURB TO BE O EXISTING CURB O EXISTING FIRE HYDRANT PAINTED YELLON BETWEEN O EXISTING SIDEWALK O SEAL COAT & RE -STRIPE DRIVEWAY AND PARKING EXISTING ASPHALT GENERAL NOTES 1. CONTRACTOR TO NOTIFY OWNER'S REPRESENTATIVE OF ANY DISCREPANCIES BETWEEN THE PLANS AND THE EXISTING CONDITIONS BEFORE STARTING WORK. 0 5 20 N 40 SCALE:: I" = 20'-0"(1) 2.3.c y OF EDA,/ b 1n L 4- CITY OF EDMONDS 700 MAIN STREET EDMONDS, WA 98020 425-771-0320 WALKER 1218 eRD AVENUE, SUITE 1010 SE.LTTLI. *1111101 voesevaew CIVIC CENTER PLAYFIELD EDMONDS, WA TFTEI WA4HMOTON REa9TERED E,E OS CONSTRUCTION SET 08120/2021 Al ASI 03 02/11/22 A ASI 04 O5/30/22 Al ASI 05 O8A2R2 MATERIALS PLAN - NW L201 Packet Pg. 134 2.4 City Council Agenda Item Meeting Date: 10/11/2022 10-ft Dedication for 240th St SW Right -of -Way Adjacent to 7901 240th St SW Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History n/a Staff Recommendation Forward item to the consent agenda for approval. Narrative The City is currently reviewing a proposed 4-lot subdivision, at 7901 - 240th St SW. In accordance with Edmonds Community Development Code (ECDC) 20.75.085 (Subdivision - Review Criteria), the city council may require dedication of land in the proposed subdivision for public use. In accordance with ECDC 18.50.020 (Official Street Map - Dedication presumption and requirement), applicants for a subdivision shall be presumed to create development impacts upon the street and transportation system of the city and such presumed impacts shall be mitigated by the dedication of such right-of-way to the city and to public use. The City's Official Street Map indicates a 10-foot right-of-way dedication is required along the 240t" St SW property frontage of the subject development. As a condition of development, the 10-foot right-of-way shall be deeded to the City. Subsequent to Council approval, the dedication will be recorded against the subject property with the final plat documents for the subdivision. Attachments: Attachment 1 - Vicinity Map Attachment 2 - Site Plan with Dedication Packet Pg. 135 2.4.a . City of Edmonds NAJIB VICINITY MAP T5 3 1 �4 PL SW J' T r4 CJ 53� 27N i 529 T27N C� R4E I t a----- 5!-I-- --- 11 �'_:=:_ZIT-H ��- ---- Ll 4E � � I I I R4E - SHT17 - 228TH�T,--��Al532 T27N R4E I n I r LLJ 00, rM I M �- 7 r n a�T� 235TH PL SW W 236TH ST SVI .� u 238TH IT SW � Vz t � •1 al OR •, =L C I� n �I 0 E °No$ WQkJ � I -�444{ 1-5T311i� FD LAKE BALLINGER WAY ICING COU►N��2-04TH KING COUNTY SHORELINE 0 1,010.38 2,020.8 Feet 1,504.7 This ma Is a user generated static output from an Internet mapping site and is for 18,056 p B p pp B reference only. Data layers that appear on this map may or may not be accurate, WGS_1984_Web _Mercator _Auxiliary -Sphere current, or otherwise reliable. © City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTION Legend Sections Boundary Sections I Edmonds Boundary ArcSDE.GIS.STREET CENTERLIN <all other values> Interstate Principal Arterial Minor Arterial; Collector Local Street; On Ramp State Highways <all other values> -- 0 1 2 County Boundary Parks ArcSDE.GIS.PROPERTY_WASHII A rcS D E. G I S. P RO P E RTY_C I T I E S ArcSDE.G IS.PROPERTY_CITI ES City of Edmonds Notes City of Lynnwood City of Mountlake Terrace Unincorporated King Co; Unincor City of Woodway City of Arlington; City of Bothell; C City of Gold Bar; City of Granite F Citv of Marysville: Citv of Mill Cre, 0 O C to .a Q to 0 t O N C 0 M 0 0 r CD Q C .0 C V Q Packet Pg. 136 2.4.b - 7 _i_ - - - - - - - -_ FOUND CONC. MON WITH 1/2" BRASS DISC WITH PUNCH DOWN `l 0.7' IN A CASE. HELD FOR ROTATION �2 FOUND 314" IRON PIPE 0.2' N & 0.2' E OF CORNER 0.79' c3 N 88°36'57" W F0.00 J 6.25' O NAJIB SHORT PLAT NE114 SE114 SEC. 31, T. 27 N., R. 4 E., W.M. CITY OF EDMONDS, SNOHOMISH COUNTY, WASHINGTON (CITY FILE NO. PLN2019-0017) 238TH STREET SW (BASIS OF BEARINGS) N 88°36'57" W 597_95 (R1) (597.59 M) - - - 312.00 (C/R4) (311.85 R2) - vIT ocoOG,-, N 88°36'57" W 127.00 (C/R1/R3) DILAPIDATED BOARD FENCE 4 8,890 SF N 89°09'09" W 126.99 BOARD FENCE IS ON LINE 7.5' 20.00 w rnl0 0 zl 3 0 9,588 SF �\ N 89°09'09" W 29.24 L3 J '1 N 89°09'09" W 126.99 v J L1 o G� T- 29.24 � o N W / N 89°09'09" W ao� cz 2 v o I z 9,588 SF o 5' PRIVATE STORM DRAINAGE ��4�DIIQNN�o ui EASEMENT PER AFN Q Lo o z 20.00 -� N 89°09'09" W 126.99 Lu of 20' PRIVATE INGRESS, EGRESS, o AND UTILITIES EASEMENT, SEE z PRIVATE EASEMENT PROVISIONS NOTE 1, SHEET 2. N 1 10,117SF 6.25 of 0 0 w m �I o zC FOUND 112" REBAR AND CAP STAMPED "WEI LS 16916" 0.2' W OF CORNER BOARD FENCE ON LINE - PRIVATE DRAINAGE EASEMENT, SEE PRIVATE EASEMENT PROVISIONS NOTE 2, SHEET 2. CYCLONE XFENCE -►I 15' PRIVATE UTILITY EASEMENT, SEE PRIVATE EASEMENT cc PROVISIONS NOTE 3, SHEET 2. ti M (7 M dOQ o I I ch CZ) o w I � o p Lo z I m F9L S,y F w BOARD FENCE 0 0 8 8 Lo o �p� z BOARD FENCE ON LINE W EDGE OF PAVERS IS 0.6' W OF LINE 10' O FOUND 112" REBAR NO 47.50 CAP 0.4' W OF CORNER o N 88'3423" W 127.00 0 N 88034'23" W 127.00 (C/R1/R3) to 1 O' DEDICATION TO THE CITY OF EDMONDS co FOR ROAD PURPOSES UPON THE RECORDING OF THIS SHORT PLAT. - I 127.00 FOUND CONC. MON WITH 2" UBRASS DISC WITH STAMPED Q X' DOWN 0. PIN A CASE. o SOUTH END OF FENCE IS 0.5' WEST OF LINE DECK GARAGE FOUND 112" REBAR AND g CAP STAMPED "WEI LS E 16916" AT CORNER. N 88°3423" W 513,14 240TH STREET SW 0 co vl�6 L 7 FOUND CONC. MON WITH 2" BRASS DISC WITH STAMPED 'X' DOWN 0.7' IN A CASE. HELD FOR POSITION 0 CLij M m o 0 W O 0 z FOUND CONC. MON WITH 2" BRASS DISC WITH STAMPED'X' DOWN 0.6' IN A CASE AT INTERSECTION OF 238TH PL SW 0.12' EAST OF CALCULATED CENTERLINE 284.00 U cocli 0 0 N U 0 r- 0 Lo 0 30 60 SCALE: 1" = 30' MERIDIAN N 88°36'57" WEST BETWEEN MONUMENTS FOUND IN 238TH STREET SW AT THE INTERSECTIONS OF 78TH AVENUE W AND 80TH AVE W NOTES 1. A 5" ELECTRONIC TOTAL STATION WAS USED FOR THIS FIELD TRAVERSE SURVEY. ALL EQUIPMENT HAS BEEN MAINTAINED IN ACCORDANCE WITH THE MANUFACTURER'S GUIDELINES. ACCURACY MEETS OR EXCEEDS W.A.C. 332-130-090. 2. ALL TITLE INFORMATION SHOWN ON THIS SURVEY WAS EXTRACTED FROM OLD REPUBLIC NATIONAL TITLE INSURANCE COMPANY COMMITMENT NUMBER 5207182342. MEAD GILMAN AND ASSOCIATES HAS CONDUCTED NO INDEPENDENT TITLE RESEARCH, AND HAS RELIED WHOLLY ON THE TITLE COMPANY'S REPRESENTATIONS OF THE TITLE'S CONDITION TO PREPARE THIS SURVEY AND QUALIFIES THE MAP'S ACCURACY AND COMPLETENESS TO THAT EXTENT. 3. THE INFORMATION DEPICTED ON THIS MAP REPRESENTS THE RESULTS OF A SURVEY MADE ON THE DATE INDICATED AND CAN ONLY BE CONSIDERED AS INDICATING THE GENERAL CONDITION EXISTING AT THAT TIME. ALL CONTROL INDICATED AS "FOUND" WAS RECOVERED FOR THIS PROJECT ON MAY 13TH, 2021, UNLESS OTHERWISE NOTED. 4. PROPERTY AREA = 39,453± SQUARE FEET. 5. ALL DISTANCES ARE IN U.S. SURVEY FEET AND REPRESENT GROUND MEASUREMENTS. 6. ADDRESSES ARE AS FOLLOWS: LOT 1: 7901 240TH STREET SW LOT 2: 7903 240TH STREET SW LOT 3: 7905 240TH STREET SW LOT 4: 7907 240TH STREET SW REFERENCES 1. PLAT OF FRUITLAND ACRES DIVISION NO. 2 TO LAKE BALLINGER AS RECORDED UNDER AUDITOR'S FILING NUMBER 415747. 2. RECORD OF SURVEY AS RECORDED UNDER AUDITOR'S FILING NUMBER 201712065001. 3. RECORD OF SURVEY AS RECORDED UNDER AUDITOR'S FILING NUMBER 201304185003. 4. PLAT OF PRYDE HOMES AS RECORDED UNDER AUDITOR'S FILING NUMBER 1378175. SURVEYOR'S NARRATIVE THE BLOCK AND BOUNDARY WERE CALCULATED BY HOLDING THE GEOMETRY FROM REFERENCE 3 AND ROTATING IT 0°00'06' CLOCKWISE TO THE BASIS OF BEARINGS. LEGEND SET 112" X 24" REBAR WITH YELLOW PLASTIC CAP STAMPED "MGA 35145 48383" PUBLIC UTILITY EASEMENT, SEE PUBLIC EASEMENT PROVISION NOTE 1, SHEET 2. 7/05/2022 TAG TABLE TAG # RADIUS DIRECTION/A LENGTH Cl 25.00 89°59'51" 39.27 C2 25.00 90,00,091, 39.27 L1 N 89°09'09" W 26.50 L2 N 00°50'59" E 20.00 L3 N 89°09'09" W 26.50 L4 N 00°50'59" E 30.00 Packet Pg. 137 2.5 City Council Agenda Item Meeting Date: 10/11/2022 Presentation of Supplemental Agreement #3 with HBB for Highway 99 Gateway Revitalization - Stage 2 Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History On February 16, 2021, the Mayor approved the Professional Services Agreement with HBB for the Highway 99 Gateway Revitalization project. On October 21, 2021, Supplemental Agreement #1 with HBB was approved. On May 17, 2022, Supplemental Agreement #2 with HBB was approved. Staff Recommendation Forward item to consent agenda for approval. Narrative As part of the Hwy 99 Revitalization & Gateway project - Stage 2, gateway signs are being proposed at both ends of the project, as well as corten panels on southern and northernmost landscaped raised medians of the project limits. HBB has been working on the design phase of those items since 2021. The installation of those items are currently scheduled for early 2023. This supplemental agreement extends the contract date from December 31, 2022 to June 30, 2023 in order for HBB to complete any construction support tasks that may come up during installation. Attachments: Attachment 1 - HBB Supplemental Agreement #3 Packet Pg. 138 2.5.a Am � Washington State WI/ Department of Transportation Supplemental Agreement Organization and Address Number 01 Hough Beck & Baird Inc. 2101 4th Avenue, Suite 1800 Seattle, WA 98121 Original Agreement Number E20CE/iO55 Phone: 206-682-3051 Project Number Execution Date Completion Date HLP-CNWA(013) March 4, 2021 June 30, 2023 Project Title New Maximum Amount Payable Highway 99 Gateway Signs Project $143,232.30 Description of Work NO CHANGE The Local Agency of City of Edmonds desires to supplement the agreement entered in to with Hough Beck & Baird Inc. and executed on March 03, 2021 and identified as Agreement No. E20CE/i055 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: No change. 11 Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: extend completion date to 06/30/2023 III Section V, PAYMENT, shall be amended as follows: No change. as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. By: Hough Beck & Baird Inc. By: City of Edmonds Merit 0wr (Sep 13, 202210:59 PDT' Consultant Signature Approving Authority Signature DOT Form 140-063 Revised 09/2005 Packet Pg. 139 2.6 City Council Agenda Item Meeting Date: 10/11/2022 Presentation of Supplemental Agreement #3 with KPG Psomas related to construction management services for Citywide Pedestrian Crossing Enhancements Project. Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History On November 17, 2020, City Council approved the Local Agency Agreement with KPG to provide construction management services for the Citywide Pedestrian Crossing Enhancements Project. On October 19, 2021, Supplemental Agreement #1 with KPG for the Citywide Pedestrian Crossing Enhancements Project was approved. On June 21, 2022, Supplemental Agreement #2 with KPG for the Citywide Pedestrian Crossing Enhancements Project was approved. Staff Recommendation Forward item to the consent agenda for approval. Narrative This supplemental agreement extends the contract completion date from December 31, 2022 to June 30, 2023 in order for KPG Psomas to complete remaining construction support tasks. Attachments: Attachment 1 - KPG Supplemental Agreement Packet Pg. 140 2.6.a Washington State To Department of Transportation Supplemental Agreement Organization and Address Number 3 KPG Psomas Inc. 3131 Elliott Ave., Suite 400 Original Agreement Number Seattle, WA 98121 Phone: 206-286-1640 Project Number Execution Date Completion Date SRTS-365(013) 11/30/2020 06/30/2023 Project Title New Maximum Amount Payable Citywide Pedestrian Crossing Enhancements - CM Services $112,063.53 (No Change) Description of Work The original scope of Work Remains unchanged. The Local Agency of City of Edmonds desires to supplement the agreement entered in to with KPG Psomas Inc. and executed on 11/30/2020 and identified as Agreement No. All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: No Change 11 Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: New Contract Completion Date 06/30/2023 III Section V, PAYMENT, shall be amended as follows: No Change as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. By: Terry Wright By: �'/ " Consultant Signature Approving Authority Signature a� �3 U 0 DOT Form 140-063 Revised 09/2005 Packet Pg. 141 2.7 City Council Agenda Item Meeting Date: 10/11/2022 Presentation of Beach Place Parking Lot Agreement between the Port of Edmonds and the City of Edmonds to account for installation of Tsunami Warning Siren Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History The City and the Port entered into an agreement with the State of Washington on February 1, 1977, for the development of a fishing pier at the foot of Dayton Street in Edmonds. As part of this process, all three entities were going to also purchase the property that is currently the Beach Place Parking lot, which is located at the northwest corner of Railroad Avenue and West Dayton. The State though was unable to participate in the acquisition of the property of the agreement of February 1, 1977, so the City and the Port entered into a subsequent Agreement for Parking, dated July 21, 1978, to acquire that property to establish a parking lot for the fishing pier. The City and the Port entered into a subsequent Amendment to Agreement for Parking, dated February 4, 1982 ("Amendment"), which superseded and rescinded the prior Agreement for Parking. The Port and the City acknowledged in the Amendment that each had paid one-half (1/2) the cost of the acquisition and development of the subject property, and each is the owner of an undivided one-half (1/2) interest in the Property. The City and the Port have previously executed and recorded two Utility Easement agreements relating to sewer and stormwater utilities and their associated equipment and appurtenances that were installed on the Property, dated April 27, 2011 and June 3, 2019. Staff Recommendation Forward item to the consent agenda for approval. Narrative The City currently proposed a third Utility Easement for the installation of the new tsunami warning siren and appurtenances on the Property. Since the Port and the City each hold an undivided one-half interest in the Property, it was determined that utility easements for these utilities are not the appropriate mechanism for recording the agreement between the Parties. The City and the Port wish to document the existence of these utilities on the Property and the City's responsibility in maintaining, replacing, repairing, relocating or removing these utilities and provides one Packet Pg. 142 2.7 document for their continuation and the recording of appropriate easements relating thereto in the event ownership of the Property is transferred to a third party. The Port commission gave their consent in their September 26, 2022 meeting to this document. Attachments: Attachment 1 - Port Parking Lot Agreement Packet Pg. 143 2.7.a CITY OF EDMONDS AND PORT OF EDMONDS AGREEMENT REGARDING JOINTLY OWNED PARKING LOT This Agreement Regarding Jointly Owned Parking Lot ("Agreement") is made effective this day of 2022 between the City of Edmonds, Washington, hereinafter referred to as the "City," and the Port of Edmonds, Washington, hereinafter referred to as the "Port," and collectively referred to as the "Parties." WHEREAS, the City and the Port entered into an agreement with the State of Washington on February 1, 1977, for the development of a fishing pier at the foot of Dayton Street in Edmonds; and WHEREAS, because the State was unable to participate in the acquisition of the property referred to in paragraph 13(b) of the agreement of February 1, 1977, the City and the Port entered into a subsequent Agreement for Parking, dated July 21, 1978, to acquire that property to establish a parking lot for the fishing pier; and WHEREAS, the City and the Port entered into a subsequent Amendment to Agreement for Parking, dated February 4, 1982 ("Amendment"), a copy of which is attached hereto as Attachment A and incorporated herein by this reference, which superseded and rescinded the prior Agreement for Parking; and WHEREAS, the Parties acknowledged in the Amendment that each had paid one- half (1/2) the cost of the acquisition and development of the subject property, the parking lot described in Exhibit A to the Amendment (the "Property"), and each is the owner of an undivided one-half (1/2) interest in the Property; and WHEREAS, the City and the Port have previously executed and recorded two Utility Easement agreements relating to sewer and stormwater utilities and their associated equipment and appurtenances that were installed on the Property, dated April 27, 2011 and June 3, 2019, copies of which are attached hereto as Attachment B and incorporated herein by this reference; and WHEREAS, the City proposed a third Utility Easement for the installation of a tsunami warning siren and appurtenances on the Property; and WHEREAS, because the Parties each hold an undivided one-half interest in the Property, it was determined that utility easements for these utilities are not the appropriate mechanism for recording the agreement between the Parties relating to those utilities; and 1 Packet Pg. 144 2.7.a WHEREAS, the City wishes to document the existence of these utilities on the Property and to provide for their continuation and the recording of appropriate easements relating thereto in the event ownership of the Property is transferred to a third party; and WHEREAS, the Port consents to such documentation in the form of this Agreement; NOW, THEREFORE, in consideration of the terms and conditions herein stated, the City and the Port agree as follows: 1. Utilities on Jointly Owned Parking Lot Property. A. The Parties acknowledge that the sewer and stormwater utilities described and depicted in the two documents entitled "Utility Easement" in Attachment B have been installed on the Property as mutually agreed by the Parties. B. The Parties acknowledge that a third utility, a tsunami warning siren and necessary appurtenances, has been installed on the Property as described and depicted in Attachment C, attached hereto and incorporated herein by this reference, as mutually agreed by the Parties. C. The Parties agree that they intend that the three (3) currently installed utilities and any and all future utilities that are installed by the City on the Property with the advance, written consent of the Port, which will not be unreasonably withheld, (collectively, the "Utilities") will be covered by this Agreement. 2. Agreements Regarding Utilities / Indemnification. A. The Parties agree that the City is responsible, at its sole expense, for the maintenance, repair, replacement, removal, relocation, and reconstruction of the Utilities and their associated equipment and appurtenances. B. The City agrees to indemnify, defend and hold the Port harmless from any and all liability or damage incurred or arising directly from the City's use, maintenance, repair, replacement, removal, relocation, and reconstruction of and access to the Utilities, except for those arising from any of the Port's acts, omissions or negligence. C. The Port agrees not to construct any permanent structure over, upon, or within the "easement areas" described and depicted in Attachments B and C or within the easement areas of any future utility easements, except with the advance, written consent of the City, which will not be unreasonably withheld. 3. Transfer of the Property / Notice to Future Property Owners. 2 Packet Pg. 145 2.7.a The Parties agree that, in the event of any transfer of ownership interest in the Property to a third party, the City intends to retain utility easements for all Utilities then currently in place on the Property, which will be encumbrances on the title to the Property in perpetuity. All provisions, covenants, obligations, and agreements contained herein will be binding upon and will inure to the benefit of each of the Parties and their respective heirs, executors, administrators, successors, assigns, devisees, representatives, lessees, and all other persons acquiring any interest in the Property or any portion thereof whether by operation of law or any manner whatsoever (collectively "Successors") and will operate as covenants running with the land. It is expressly agreed that the provisions, covenants, obligations, and agreements contained herein are for the benefit of and are a burden upon the undivided interests in the Property of each of the Parties; run with the undivided interest in the Property of each of the Parties; and benefit and are binding upon each Successor owner. Every person or entity who now or hereafter owns or acquires any right, title, or interest in or to any portion of the Property is and will be conclusively deemed to have consented and agreed to the provisions, covenants, obligations, and agreements contained herein, whether or not such person or entity expressly assumes such obligations or whether or not any reference to this Agreement is contained in the instrument conveying such interest in the Property to such person or entity. The Parties intend that this Agreement be recorded with the Snohomish County Auditor as notice to future owners of the Property of the City's intent to retain easements for the Utilities. 4. Governing LawNenue. The validity, meaning, and effect of this Agreement will be determined in accordance with the laws of the State of Washington. In the event any legal proceeding is initiated involving this Agreement, it will be brought in Snohomish County Superior Court. 5. No Third -Party Rights. Nothing in this Agreement, express or implied, is intended to confer any rights or remedies upon any person, other than the Parties and their respective employees, officers, and representatives. 6. Indemnification/Hold Harmless. To the extent authorized by law, the Parties will each indemnify and hold the other, including its officers, employees, and representatives, harmless from and will process and defend at its own expense all claims, demands, loss, costs or suits at law or equity arising in whole or in part from that party's negligence or breach of any of its obligations under this Agreement; provided that nothing herein will require either party to indemnify the other party against and hold harmless the other party from claims, demands, loss, costs or suits at law or equity based solely upon the conduct of the other 3 Packet Pg. 146 2.7.a party, its officers, employees, and representatives; and provided further that if the claims or suits are caused by or result from the concurrent negligence of. (a) the City, its officers, employees, or representatives; and (b) the Port, its officers, employees, or representatives, this indemnity provision with respect to: (1) claims or suits based upon such negligence; and (2) the costs to any party of defending such claims and suits, will be valid and enforceable only to the extent of that party's negligence or the negligence of that party's officers, employees, or representatives. Nothing in this section is intended to alter or the limit the provisions of Section 2.b., above. The provisions of this section will survive the expiration or termination of this Agreement. 7. Term of Agreement. The Parties intend that this Agreement will commence on the effective date set forth above and will continue in perpetuity. 8. Notice. Any notice to be given or any documents to be delivered by either party to the other party herein will be mailed by certified post and addressed to the City of Edmonds or the Port of Edmonds at the following addresses: City of Edmonds City Engineer 121 5th Avenue Edmonds, WA 98020 425-771-0220 Port of Edmonds Executive Director 336 Admiral Way Edmonds, WA 98020 (425) 775-4588 Either party may, with written notice to the other, designate a different contact name, address and/or telephone number. 9. Miscellaneous. The Amendment remains in full force and effect. All existing rights and responsibilities related to the fishing pier remain unmodified by this Agreement. This document may be signed in multiple counterparts and signature obtained electronically or by email or fax is agreed to be valid and binding_ [Remainder of page intentionally left blank. Signatures to follow.] 4 Packet Pg. 147 2.7.a DATED THIS CITY OF EDMONDS Michael Nelson, Mayor DAY OF ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney STATE OF WASHINGTON )ss COUNTY OF SNOHOMISH 2022. PORT OF EDMONDS Robert E. McChesney, Executive Director On this day of 2022, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Michael Nelson, to me known to be the person who executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said person, for the uses and purposes therein mentioned, and on oath stated that they were authorized to execute said instrument on behalf of the City of Edmonds. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: 5 Packet Pg. 148 2.7.a STATE OF WASHINGTON ) )ss COUNTY OF SNOHOMISH ) On this day of 2022, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Robert E. McChesney, to me known to be the person who executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said person, for the uses and purposes therein mentioned, and on oath stated that they were authorized to execute said instrument on behalf of the Port of Edmonds. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: 6 Packet Pg. 149 ATTACHMENT A 2.7.a 3 CX )-. ENDMENT TO AGREEMENT FOR ..IRKING THIS AGREEMENT is made by and between the CITY OF EDMONDS (hereinafter referred to as "City") and the PORT OF EDMONDS (hereinafter referred to as the "Port") as of the date set forth in the last line of this Agreement: R E C I T A L S: A. The City and the Port entered into an Agreement with ws: C.,r 1 the State of Washington on February 1, 1977, for the development of a fishing pier at the foot of Dayton Street in Edmonds. B. Because of the State' s being unable to participate in the acquisition of the property referred to in paragraph 13 (b) of the Agreement of February 1, 1977, the City and the Port entered into a subsequent Agreement for Parking, dated the 21st day of July, 1978. C. This Amendment to Agreement for Parking shall supersede and rescind the prior Agreement for Parking dated the 21st day of July, 1978. E a� m D. Pursuant to said superseded Agreement for Parking, Q dated the 21st day of July, 1978, the parties hereto acknowledge � M c that each has paid one-half (1/2) of the cost of acquisition of ;e L the subject property, together with one-half Cl/2)_ of the cost a 0 of acquisition and development of the subject property after a r a+ deducting the sum of Twenty Seven Thousand Dollars. C$27, 000). E from the IAC for improvements to the subject property. U r Q Packet Pg. 150 2.7.a IN CONSIDERATION OF THE MUTUAL PROMISES AND COVENANTS OF w THE PARTIES HERETO, THE PARTIES AGREE AS FOLLOWS: 4- 0 V_ 1. 5ub'ect Property. The property which is the subject 0 a a� r matter of this Agreement is legally described in Exhibit "A," m m 3 attached to this agreement and by this reference the same is a� incorporated herein as if set forth in full. m E 2. Ownership. The property is and shall be owned by the City and the Port with each party owning an undivided one-half Q c J (1/2) interest in said property. c 3. Use. The property shall be used primarily for parking a by fishing pier patrons, but people using Port property and the m a City beach and park at the foot of Dayton Street shall be entitled R m to use of said property. In further definition of the same and by 00 0 reference to Exhibit "C" attached to this agreement, it is agreed: 0 0 (a) Parking spaces currently numbered l through 41 (the 0 easterly two rows) shall be reserved for the exclusive use of m a fishing pier patrons, people using Port property and people using E the Dayton Street Park and beach between May 1, and October 1, of L each year. Between October 1, and May 1, such spaces may be used Q 0 J by the general public.lie a� 0 (b) The Port and City agree that Robert Pantley may lease M a the use of what is designated as parking spaces 42 through 81 (the t 0 a. westerly two -rows of the jointly owned property) for the use ofIL patrons of Pantley's restaurant along with the uses in paragraph 0 a� E U (a) of this Section 3. f° Q 4. Pantley Lease. The Pantley lease for the use of the E above referenced westerly two rows of the subject property shall 0 Q -2- Packet Pg. 151 2.7.a begin effective April 1, 1981, and continue until such time as the lease is terminated. The lease may be terminated as follows: (a) The lease shall remain in effect until December 31, 1981, and thereafter until terminated if both the Port and the City give Pantley one hundred eighty (180) days written notice of termination or, if after December 31, 1983, either the Port or the City gives Pantley one hundred eighty (180) days written notice of termination. The lease may be terminated at any time by Pantley giving the Port and City one hundred eighty (1B0) days written notice. (b) Rent for the lease to Pantley shall be paid monthly by Pantley on the first day of each month in an amount to be calculated and determined as follows: (1) For the year ending December 31, 1981, the monthly rent shall be Five Hundred Twenty Five Dollars (_$525.00) per month. (2) The monthly rent for each month beginning January 1, 1982, shall be one -twelfth (1/121 of the amount which -is nine per cent (9%) of $10.00 per square foot for the property that is the subject of this lease, to -wit; 12,500 square feet. (31 After January 1, 1983, and thereafter as long as the lease shall continue, the monthly rent for each year or a portion thereof, shall be increased or decreased by the per cent of change of the Consumer Price Index for Urban Consumers published by the United States Department of Labor Statistics for the -3- r a Packet Pg. 152 2.7.a Seattle/Ever,_t area. The perdentage L—ange shall first be determined annually for the period beginning January 1, 1982, and ending December 31, 1982, and annually by comparing the same days of each year thereafter. At no time shall the rent be less than Five Hundred Twenty Five Dollars ($525.00) per month. (4) In addition to the rent payments referred to in this Section, Pantley shall also pay the applicable twelve per cent (12%) leasehold tax or any other tax that may be required by applicable law. (c) Pantley shall execute a lease in the form set forth in the lease attached hereto which is incorporated by reference as though fully set forth in this agreement. S. Distribution of 'Pantley 'Lease 'Rental. Rentals shall be paid by Lessee to the Port. The lease rentals received from Pantley will first be used to cover the expenses of maintenance, operation and regulation of the lot by' City and Port. The City and Port shall provide itemization of all expenses to each other, -, c a� which. items shall consist of those matters set -forth on Exhibit E aD m "B" which is attached hereto and incorporated by reference. The Q balance of such payments shall be divided equally between the City a� c and the Port. Y L 6. Placement 'of' 'Signs. t 0 a (a) The City and the Port shall place signs on the property designating the applicable use of each portion of the a0i E M property in the form and according to Exhibit "C" attached hereto 0 CU and incorporated by reference as though fully set forth_ No Q r E -4- r r a Packet Pg. 153 2.7.a changes shall be made to the signs without the express approval of the City and the Port. (b) Pantley shall not place any signs on the property described in Exhibit "A" or any signs referring to the use of the property described in Exhibit "A" without express written approval of City and Port. 7. Maintenance and 'Enforcement. (a) Maintenance of the lot shall be by the City. En- forcement of the parking restrictions shall be conducted by Port personnel or City .employees. Port and City agree -to defend and hold each other harmless from any claim or action brought against the other as a result of any enforcement activity by the other with respect to the enforcement'of the uses pursuant to this agreement_ c . (b) It is agreed that no overnight parking shall be • L permitted in any of the parking spaces, 1 through 81. +, c a� (c) Penal-tie's "for 'Parki'n . Any person parking -•a.vehicle E m L in violation of the terms of this Agreement shall be subject to Q penalty as set forth in the City Traffic and Parking Ordinances 0 _J a� c and City agrees to enact such ordinances which will allow the City Y 0 a to both cite violators for violation of City ordinances as well as t 0 a permit the City to tow away such violating vehicles. The City r agrees to maintain such. ordinances in full force and effect during a+ E the term of this agreement. r Q B. Use 'of Prope'r'ty 'After 'Terminat'iori of Pant'1'ey 'Lease_ At m any time after the lease with Pantley is terminated according to E U 0 Q -5- Packet Pg. 154 2.7.a this Agreement, the entire property, spaces 1 through 81, shall be used for the exclusive use of fishing pier patrons, people using Port property and people using the Dayton Street Park and beach between May 1, and October 1, of each year. Between October 1, and May 1, such spaces may be used by the general public. After such termination all other terms of this Agreement shall remain in effect, except signs shall be changed so that they clearly indicate that the lot is to be used by people using the fishing pier, the beach park and Port property. DATED this day of1982. a m CITY OF EDMONDS PORT OF EDMONDS a t `.• i d m Mayor sident of Port" Cemmi sion 0 c 0 ATTEST: ATTEST: a c City Clerk Secreta of Port Commission E a� m L Q 0 J C Y L a. L 0 a. r a+ C N E t V fC a+ r Q r C E L V Packet Pg. 155 2.7.a STATE OF WASHINGTON) ) ss_ COUNTY OF SNOHOMISH) On this /�L cr day of , 1982, before me personally appeared HARVE H. HARRI N and IRENE MORAN, to me known to be the Mayor and City Clerk, respectively, of the CITY OF EDMONDS, the corporation that executed the within and fore- going instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation for the uses and purposes therein mentioned, and on oath stated that they were authorized to execute said instrument. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. r No ry Puh is in an for the to of Washin on, Resi ing at STATE OF WASHINGTON) ) ss. COUNTY OF SNOHOMISH) On this day of 1982, before me personally appeared GORD05 MAXWELL &nd ROGER STUBBS to me known to - be -the President and Secretary, respectively, of the Port Commission_ of the PORT OF EDMONDS, the corporation that executed the within and foregoing instrument, and acknowledged the said -instrument to be the .free and. voluntary- act and deed - of said corporation for the uses and purposes therein mentioned, and on oath stated that they were authorized to execute said instrument_ IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first�aove written. Fe — 7 — R y Public in and for the ete ashington,. Residing atx'7� c a� E a� L Q 0 J lie a. t 0 a. c a� E z U fC a+ r Q r C E L V 2 Q Packet Pg. 156 2.7.a EXHIBIT "A" That portion of Government Lot 3, Section 23, Township 27 North, Range 3 East, W.M., described as follows: Beginning at ai paint an the north line of said Government, Lot 3, said point being 150' distant northwesterly measured a't right angles from the center line of the westerly mainn track of Burlington Northern Inc. ( formerly Great Northern Railway Company) as now located and constructed;- thence S 47016'30" W along a straight line which extended would intersect a point 200' distant northwesterly from said center line of the westerly main track, as measured at right .angles to said center line from a point therein 655.9 feet distant southwesterly., measured along said center 11ne, from its intersection with the north line of said Lot 3, said straight line being S 470 16' 30" W, 226.68 feet to the northeasterly margin of Dayton Street; thence 5 38017'07" E along said margin of Dayton Street 2_95 feet to an angle point; thence S 59003'29' E along said margin of Day -ton Street, 112. 98 feet -to a point, said point being 15 feet distant northwesterly' measured at right angles from the center line of the Burlington Northern Inc. spur track, as now located and. constructed; thence N 41049'31" g parallel with saii3 spur track, 287.01 feet to the north line of 'said Government Lot 3; thence N 89050'52" W along the north line of said Government Lot 3, a distance of 123.60 feet to the- point of beginning ; Situate in Snohomish county, Washington, containing 25,920 square feet, more or less_ F_xhibit "A" c a� E a� m Q 0 J C Y L a. L 0 a. C M E M U r Q r E M U 2 .r .r Q Packet Pg. 157 2.7.a MAINTENANCE ITEMS FOR JOINTLY OWNED PARKING LOT The following items of maintenance shall be considered as maintenance items referred to in the Amendment to Agreement for Parking. The items shall include but not be limited to: 1. Maintenance of Landscaping, 2. Sweeping, 3. Maintenance of Signs, 4. Marking and Striping. EA' H I IT B Packet Pg. 158 3/31/22, 10:44 AM Landmark Web Official Records Search 2.7.a W a r u 'n.7�wts ' � enygtrot v:� �.-,s•: rt r I' tr31MA4. the City of Cdntryiyp- Washia4 ton, an vPE ieha'1 eadv vtty. herearxmt ralied.q{ ntar, ao4 the pare of Cds:Qnds. a QunletpaI got"ratxan !Qexd ¢noes the laws or e the state of Waeh"9WA. agi-4 to 30-t-'r purehaax rho r,el Praperty descrAD.d DQl.w. and W W 11Y.14, the Granear did all Of env nagatu Cios with the prsvlese ownar Or said PraPO"r. the ivrlse•rrpe gerthvrn Rallxoad Ceayany, resulting fA the eenvtyahce besn; made to tha Cttr. and W114htU. it 1Q M_.,at] for the City to 4el:v4r •: �• OYltelala Deed xe the Part of td, nqe to avadanc4 the V"'.- 1 - mndtwtdQd -hole ft/g) lntQremt in the real property daicribad hervldartbe. now. txcraloee, { The Geaetgr. ihQ Csxy Of C4eaada, Wnshlnaenn, }j Washington optional municipal code city, for and in consi- deration of the Port of Edmonds having paid one-half (112) of the cost of acquisition of the real property described r below, conveys and quitclaims to the Port of Edmonds, a 1 Washington municipal corporation, an undivided one-half 11^ I1/2) interest in the following described real property situated in Snohomish County, Washington, to wit: That portion of government lot 3, section 23, Township 27 North, Range 3 east, W.M., described a follows: 9egiML ng at a pgtet an the north line of said 4Gvernooht lot L said Paint tpai g 15o feet d-tant 'or th-4tQrly ..... pd qt right• ar..les fro. the ._car ilnq or rho wof Carly rat. -.,act of ewelington Narthcrg Ire rattly or.St "ethaed Railway Cv.1, as .w located aed —mtuc t44r t%Qnce south Arte'lo• war 1leng s ete-0t II- whash extended wygld Into.see q pv lnt 700 T.•at 6imtant nor thwcgtcr ly if= said cantor lino at the 1rr•e 1-2y main cr.rt, NO :IALLai i - REQUI7EE, FEB 15 1979 G74 �yv, sr.�y - 7902150234 Qr 1 E L Q 0 J Y L lZ t 0 a r a+ C N E t V fC r+ r Q r C E L V 2 Q hlfps:llwww,snoco.orglRecorded€ ocumenlslsearchlindex?theme=.blue&section=searchCritedaName&quick5earchSeiection=* 1/2 Packet Pg. 159 3/31/22, 10:44 AM Landmark Web Official Records Search 2.7.a 19 �y aaurad ae right a rase can c�r 1Ln� � i romps poise Chc rvin a5' [ dr cane archu aeeely naesaead nloRq as id rnn[ iron �L¢ In -J err- a pciltln Wjtn the meLR lin Ya ad Eel !, ¢aatl ` avralght be by my 6euLh a Ib• lot. i; 6,68 Cent Eo tha Ld north vas to rly maYq ytan Str¢,)EE thence OOUth 7i•17'0i' enx a f —r-Itn aF mysnn atctlet 2.95 Ec" rpr an pvin Cl ihpatiq agarh 7]•Q]'Ro• east along to Ld o! Ray can itrmt, il1. q♦t levc tp n point, agyy - Inc boss-; n [vat dL[Lane notellrlt!ataY Ly regoa t an4lva lrsa thecenter Ilnu{-0qht NaYxhcin Leag;, ap a.w rvnnit rue red; r the Ree northCLh al'H']:' gaff Par a11 rael k a pYc crlekl Its, p! [ceC ra eSa wren i1 v yard rllaene qow lac ]1 t4enca north t9'i0•f2" ' lgnq tlal north lino o[ said gpvcr�pnL 1 01f LAnoa of L21.60 lie' to tYt 0n RL at IN WITNESS WHEREOF, said optional code city ! caused this instrument to be executed and Its oEFteial >Q f to be b¢LY7reunto affixed this 13 day of 1979. O I^- CITY OF EDMONDS, WASHINGTON: Ui C 0 —`+A; . x: neila7sok'-------- U c _ ATTEST: j /1271t STATE OF WASHINGTON ) ss. COUNTY OF SNOIIOMISH I ' On Chat 'r day a! SSRrnt . 1959. paleie w Lhg - undvraldnvd, a Neeae"'V bLte In one !at the ;xvta of Ilafhtn4evn, du Ly eo4¢tsayagad and al.v rn, paravnal;y appaarad R, 1. ' HARRISWi and 1l 9 vAnMrV MLSM, La as hr.paal [o by LRv aAayvr and Clty C10Yk o! Chv CITY pC E0.YO:IpS, kaahtagttln, LbI auplClWl cerQaratlag thaE CaMCuted rho EorpggLaq anaLrn4:ns, , and ngAsara ladgpd Lhg sad inf CCu nt La 40 tRe [[qe and wluntary act and dead of a'd nynaeapey COCpOraeran, ttlr r the uaa3 and pyr-paaga tkareln mvnerengd. aml nn oats sr at<d ehac they I'll 11k%L od to aRae use ebt laid EnaLtw nt end that eha ival affixed ay thr a!lrclal seal a! vaad xy.Iacrpal ]IperatLon. • HITNES$ hand and offtcLal seal hereto affixed i- Ly1 i • day and year fmrst above Wrtceen. j ••�>. ::::: o�afl-`die to'the-- ;i to of Washrng ca n, rasrding f jj at t f 79m150234 ve4466 r43A G C L Q 0 J aI C a. t 0 a l r C N t V r r Q r C E L V 2 Q https://www.snoco.org/Recorded Documents/search/index?theme=.blue&section=searchCriteriaName&quickSearchSelection=# 919 Packet Pg. 160 2.7.a 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 AGRU11ENT FOR PARKING THIS AGREEMENT made between the CITY OF EDHONDS, hereinafter referred to as "City" and the PORT OF EDMONDS, hereinafter referred to as the "Port" is entered into for the purpose of acquisition, development and maintenance of a parking lot to be used in connection with the proposed Fishing Pier: R E C I T A L S: A. The City and the Port entered into an agreement with the State of Washington on February 1, 1977, for the development of a"'' fishing pier at the foot of Dayton Street in Edmonds. B. That since the entering into that agreement the funds for construction and acquisition of the necessary property have been limited, in part because of the increased cost of construction of the pier and if additional parking for the fishing pier is to be acquired, it must be done so without the participation of the State of Washington at this time. C. That at the time of the said agreement, it was anticipated that a lot of approximately 25,600 square feet at the northwest corner of Dayton Street and Railroad Avenue would be purchased by the State, the City and the Port as referred to in paragraph 13(b) of said agreement. D. That because of the State's being unable to participate in the acquisition of the property at this time, the Port and City have recognized the need to purchase it as soon as possible. IN CONSIDERATION OF THE MUTUAL PROMISES AND COVENANTS, the parties agree: 1. That the City and the Port shall pay for the purchase of that piece of real property at the northwest corner of Dayton Street and Railroad Avenue described in Exhibit "A" to this agreement. 2. The City and the Port shall each pay one-half of the cost of acquisition. �i�1 �6 p r%OOIo AGREEMENT FOR PARKING 0 RICHARD CCLE Page 1 wrc=.......R.r"c.v Packet Pg. 161 2.7.a 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 3. This Property shall be owned by the City of Edmonds and the Port of Edmonds, with each party owning an undivided one-half interest in the property. 4. It is agreed that the property shall be used primarily for parking by fishing pier patrons but that people using Port of Edmonds property and the City beach and park at the foot of Dayton Street shall also be entitled to use of the said property. 5. All costs of preparation of the property for parking and the cost of maintenance shall be as agreed to in writing by the City and the Port. 6. Should funding for acquisition become available from the State of Washington, the City and Pbrt- shall be reimbursed in equal anounts from such available money up to the anount paid for the purchase of said property. If funding for development becones available from the State of Washington, the City and Port will be reimbursed on a pro-rata basis based on their respective contributions for development of the parking area. DATED this' 21st day of July 1978_ CI_"Y OF EDMONDS dY _r W. Y. Harrison, Mayor PORT OF ED:tONDS a � I axo L. $1;C�. n, •Presi exit o� the Port Conmission of the Port of Edmonds ATTES T : r/% f 'y_ f Y C.�I[.LFI1��•i _ ' T vP. Chittenden. Secretary the Port Commission of the Port of Edmonds AGREEMENT FOR PARKING Page 2 RICHARD COLE Packet Pg. 162 Gov :coo w :r N. re wopn ATTACHMENT B 2.7.a Return Address: Michele (Mike) F. De Lilla City of Edmonds 121 - 5th Ave. N. Edmonds, WA 98020 UTILITY EASEMENT Assessor's Property Tax Parcel No.: 23032300415900 IN CONSIDERATION of benefits to accrue to the grantors herein, the undersigned, PORT OF EDMONDS (Grantor), hereby grants to the CITY OF EDMONDS (Grantee), a Municipal Corporation, a permanent easement for the installation, construction, operation, maintenance, repair, reconstruction or replacement of a stor wat"iper sanity sewer gipe-and- ngsessar-v appuvt€-nances, over, across, through, and below the following described property, and the further right to remove trees, bushes, undergrowth and other obstructions interfering with the location, construction, operation, maintenance, repair, reconstruction or replacement of said store water -piper sanitasewe-r-pipe u tenanc�s� together with the right of access to the easement at any time for the stated purpose. THE GRANTEE shall indemnify and hold the GRANTOR harmless from any and all claims, causes of action, damages, costs, fees, including reasonable attorney fees, arising out of GRANTEE'S exercise of the rights granted in this Utility Easement; provided, however, GRANTEE shall not be responsible for any claims, causes of action, damages, costs or fees resulting from the sole negligence of GRANTOR. The easement hereby granted is located in the COUNTY OF SNOHOMISH, STATE OF WASHIVGTON, and is more particularly described as the following property: Within the parcel described as follows: SEC 23 TWP 27 RGE 03 THAT PTN GOUT LOT 3 DAF - BAAP ON N LN SD GOUT LOT 3 150FT DIST NWLY MEAS AT R/A FR C/L OF WLY MAIN TRACK BURLINGTON NORTHERN (FORMERLY GREAT NORTHERN RAILWAY CO) AS NOW LOC & CONSTRUCTED TH S47*16 30W ALG STRT LN WH EXT WOULD INT A PT 20OFT DIST NWLY FR SD C/L OF WLY MAIN TRACK AS MEAS AT R/A TO SD C/L FR PT THEREIN 655.9FT DIST SWLY MEAS ALG SD C/L FR IT`S INT WITH N LN SD LOT 3 SD STRT LN BEING S47*16 30W 226.68FT TO NELY MGN DAYTON ST TH S38* 17 07E ALG SD MGN DAYTON ST 2.95FT TO ANG PT TH S59*03 29E ALG SD MGN DAYTON ST 112.98FT TAP 15FT DIST NWLY MEAS AT R/A FR C/L BURLINGTON NORTHERN SPUR TRACK AS NOW LOC & CONST TH N41*49 31E PLW SD SPUR TRACK 287.01 FT TO N LN SD GOUT LOT 3 TH N89*50 52W ALG SD N LN 123.60FT TO POB The easement area is depicted in the drawing attached as Exhibit `A'. THE CITY agrees to restore to substantially the original condition such improvements as are disturbed during the construction, maintenance, and repair of said utility or utilities, provided the grantors, their heirs, or assigns shall not construct any permanent structure over, upon, or within the permanent easement. DATED THIS j>)__� —DAY OF 20It t 4Roert E. "McChehn�ey,l Executive Direc or PORT OF EDMONDS Packet Pg. 163 2.7.a STATE OF WASHINGTON ) ss COUNTY OF SNOHOMISH) On this day personally appeared before me f� 6' qas Authorized Agent for the Port of Edmonds, a Municipal Corporation, who executed the foregoing instrumen , and acknowledged the said instrument to be the free and voluntary act and deed of said Municipal Corporation for the uses and purposes therein mentioned, and on oath states he is authorized to execute said instrument. UNDER MY HAND AND OFFICIAL SEAL THIS DAY OF , 2011 Fee,- Volk� Printed Name: eVeif'L [3Q4r' NOTARY PUBLIC in and for the State of WashmYD on My commission expires: 3 S J3 2 Packet Pg. 164 2.7.a Q Packet Pg. 1 5 2.7.a ofofc +a�waw. soomf afuw rwfn. ws .a 56U 3Aun On 3SWS A3Amns NOIDNIHSbFIM `SONONG3 33d1d Otl38 k = C � � r qA U an.af aw 0• w9�W1Y A6 Lb lM A.0 A9 w if 02 Wi W�wYL W W W ww W� � CL Li. Lt Cn I . G 2 a � �a LL IX Yr ss Otirw FwWIL w e Asap A go$ i Z Ce Z ;3. ® 0 ��.. CL ZE :n ; h� ^ n ^' �� n �e _emu ^_ a >o-�• ?uWW _•• _• _•••� n1 OnY' oW a° . �&� ouW ou �• c, - - -a '� N �n �; ¢W S� �^ ¢W �W ¢^ &WYW WU'W ¢WW_WW @�n rii �Y�,s •WW •W •W`_'WW •W eW�a! 'tt •Wy^R •�� •-.% •W •W •W . o �W . 4.4 ��=�� =fil� =�� e�� i Packet Pg. 166 NO EXCISE REQUIR 27a JUN 0 5 2019 KIRKE SIEVERS, Snohomish County Tram By KIRKE SIEVERS Return Address: City Clerk City of Edmonds mumiuiimmmuiim�um��oiui , N01,00 Grantor(s): Port of Edmonds Grantee: City of Edmonds Abbreviated Legal: Sec 23 Twp 27 Rge 03, Portion of Govt Lot 3 Assessor's Property Tax Parcel No.: 27032300415900 UTILITY EASEMENT Property Address: NW Corner of Dayton Street and Railroad Avenue IN CONSIDERATION of benefits to accrue to the grantor(s) herein, the undersigned, PORT of EDMONDS, ("GRANTOR") hereby grant(s) to the CITY OF EDMONDS, a Municipal Corporation ("GRANTEE"), a permanent easement for the installation, construction, operation, maintenance, repair, reconstruction and/or replacement of a stormwater RiPe & structures storm water lift station electrical equipment and necessary appurtenances, over, across, through, and below the following described property, and the further right, at GRANTEE's sole expense, to remove trees, bushes, undergrowth and other obstructions thereon interfering with the location, construction, operation, maintenance, repair, reconstruction and/or replacement of said stormwater pipe & structures, storm water lift station electrical a ui ment and necessary apourtenances, together with the right of access to the easement at any time for the stated purposes. The easement hereby granted is located in the COUNTY OF SNOHOMISH, STATE OF WASHINGTON, and is more particularly described as the following property (The easement area is depicted in the drawing attached as Exhibit A): SEC 23 TWP 27 RGE 03THAT PTN GOVT LOT 3 DAF - BAAP ON N LN SD GOVT LOT 3 150FT DIST NWLY MEAS AT R/A FR C/L OF WLY MAIN TRACK BURLINGTON NORTHERN (FORMERLY GREAT NORTHERN RAILWAY CO) AS NOW LOC& CONSTRUCTED TH S47* 16 30W ALG STRT LN WH EXT WOULD INT A PT 20OFT DIST NWLY FR SD C/L OF WLY MAIN TRACK AS MEAS AT R/A TO SD C/L FR PT THEREIN 655.9FT DISTSWLY MEAS ALG SD C/L FR IT'S INT WITH N LN SD LOT 3 SD STRT LN BEING S47* 16 3OW 226.68FT TO NELY MGN DAYTON ST TH S38* 17 07E ALG SD MGN DAYTON ST 2.95FT TO ANG PT TH S59*03 29E ALG SDMGN DAYTON ST 112.98FT TAP 15FT DIST NWLY MEAS AT R/A FR C/L BURLINGTON NORTHERN SPUR TRACK AS NOW LOC & CONST TH N41 *49 31 E PLW SD SPUR TRACK 287.01FT TO N LN SD GOVT LOT 3 TH N89*50 52W ALG SD N LN 123.60FT TO PT OF BEGINNING GRANTEE shall, at GRANTEE'S sole expense, be responsible for the maintenance, repair, replacement, removal, relocation and reconstruction of the systems. Further, GRANTEE agrees to restore to substantially the original condition such improvements as are disturbed during the construction, maintenance, and repair of said utility or utilities, provided GRANTOR, its heirs, or assigns shall not plant trees, shall make reasonable efforts to inhibit the growth of volunteer trees, and shall not construct any permanent structures over, upon, or within the permanent easement. GRANTEE agrees to indemnify, defend and hold GRANTOR harmless from any and all liability or damage, including attorneys' fees and costs, incurred or arising directly from GRANTEE's use, maintenance, repair, replacement, removal, relocation and reconstruction of and access to the systems, except those arising from any of GRANTOR'S acts, omissions or negligence. GRANTOR expressly reserves all rights not inconsistent with those granted to GRANTEE herein. Each party shall reasonably cooperate with the other in the performance of their obligations stated herein and to affect the purposes of this Agreement. Packet Pg. 1 7 2.7.a DATED THIS DAY OF 2019 e Robert McChe ney, Executive Dire PORT OF EDMONDS STATE OF WASHINGTON ) ) ss COUNTY OF SNOHOMISH) On this day personally appeared before me Robert McChesney, to me known to be the individual described in and who executed the within and foregoing instrument, and acknowledged that he signed the same in his authorized capacity, as his free and voluntary act and deed, for the uses and purposes therein mentioned on behalf of the Port of Edmonds. I certify under penalty of perjury under the laws of the State of Washington that the foregoing paragraph is true and correct. UNDER MY HAND AND OFFICIAL SEAL THIS DAY OF2019 173523 cp NO �JJ -7 r, 1 S %%:` AZ r �iLili�lNt��ti� ►►►II,�OP WAS%(k NOTA14Y PUBLIC in and for the State of Washington, residing at j� L �Jl i 1 Accepted by the City Council dated 5-04 day of JU N t�-- _,2019 CI O EDMONDS Dav . Earli g, Mayor ATTEST/AUTHENTICATED: co Passey, City C k APPRO AS '1`O FORM: .� Office of the City Attorney Packet Pg. 168 2.7.a - TAX NO. 270323M15300 _ / 1'] 60VEWIIfEWf LOf a s 7 's / �� TAX NO. 27032300401300 / 5 / 9 / TAX NO. 27032300415900 ' 0 EASEMENT AREA ,7 1 O- /, �ef Y ® Bearing Distance #Q Bearing Distance ® Bearing Distance U N31°43'43.48"E 25.000' tr6 N42°36'43.52"E 49.383' 1 S19°46'06.36"W 10.307' 20 S58°16'16.52"E 31.628' S47°23'16.48"E 13.500' S42°36'43.52"W 43.785' S87°11'52.16"E 32.726' S42°36'43.52"W 42.378' 13 N77°26'18.14'W 24.994' (� �N42'36'43.52"E 160.556' N78°20'47.45"W 4.026' 14 S31 °43'43.48"W 15.248' (� N01°33'16.92"W 5.023' S43°54'00.86"W 24.418' @ N58°14'33.58"W 43.500' Port of Edmonds and City of Edmonds Exhibit A SCALE: 1:50 Dayton St. Pump Station Project (E4FE) Packet Pg. 169 2.7.a ATTACHMENT C TSUNAMI SIREN UTILITY AREA LOCATION Property Address: NW Corner of Dayton Street and Railroad Ave The area location is in the COUNTY OF SNOHOMISH, STATE OF WASHINGTON, and is more particularly described as the following property: AS SHOWN IN PAGE I OF 3 IN ATTACHED EXHIBIT `A', WITH THE AREA BEING DESCRIBED IN ATTACHED EXHIBIT `A' PAGE 2 OF 3, AND DEPICTED IN THE DRAWING ATTACHED AS EXHIBIT `A' PAGE 3 OF 3. Packet Pg. 170 2.7.a EXHIBIT 'A " PERMANENT EASEMENT (THE CITY OF EDMONDS AND THE PORT OF EDMONDS) PARENT PARCEL LEGAL DESCRIPTION: PER FIRST AMERICAN TITLE INSURANCE COMPANY GUARANTEE No. 3922125 DATE OF GUARANTEE. • MARCH 25, 2022 THAT PORTION OF GOVERNMENT LOT 3, SECTION 23, TOWNSHIP 27 NORTH, RANGE 3 EAST, W.M., IN SNOHOMISH COUNTY, WASHINGTON, DESCRIBED AS FOLLOWS. BEGINNING AT A POINT ON THE NORTH LINE OF SAID GOVERNMENT LOT 3, SAID POINT BEING 150 FEET DISTANT NORTHWESTERLY MEASURED AT RIGHT ANGLES FROM THE CENTER LINE OF THE WESTERLY MAIN TRACT OF BURLINGTON NORTHERN (FORMERLY GREAT NORTHERN RAILWAY CO.), AS NOW LOCATED AND CONSTRUCTED, THENCE SOUTH 47'16'30" WEST ALONG A STRAIGHT LINE WHICH EXTENDED WOULD INTERSECT A POINT 200 FEET DISTANT NORTHWESTERLY FROM SAID CENTER LINE OF THE WESTERLY MAIN TRACT, AS MEASURED AT RIGHT ANGLES TO SAID CENTER LINE FROM A POINT THEREIN 655.9 FEET DISTANT SOUTHWESTERLY MEASURED ALONG SAID CENTER LINE, FROM ITS INTERSECTION WITH THE NORTH LINE OF SAID LOT 3, SAID STRAIGHT LINE BEING SOUTH 47`1630" WEST, 226.68 FEET TO THE NORTHEASTERLY MARGIN OF DAYTON STREET - THENCE SOUTH 38`17'07" EAST ALONG SAID MARGIN OF DAYTON STREET 2.95 FEET TO AN ANGLE POINT; THENCE SOUTH 59103'29" EAST ALONG SAID MARGIN OF DAYTON STREET, 112.98 FEET TO A POINT, SAID POINT BEING 15 FEET DISTANT NORTHWESTERLY MEASURED AT RIGHT ANGLES FROM THE CENTER LINE OF THE BURLINGTON NORTHERN SPUR TRACT, AS NOW LOCATED AND CONSTRUCTED; THENCE NORTH 41 49'31 " EAST PARALLEL WITH SAID SPUR TRACT, 287.01 FEET TO THE NORTH LINE OF SAID GOVERNMENT LOT 3; THENCE NORTH 89 50'52" WEST ALONG THE NORTH LINE OF SAID GOVERNMENT LOT 3, A DISTANCE OF 123.60 FEET TO THE POINT OF BEGINNING. N DUANE MTMAN & ASSOCIATES, INC. — Surveyors — 16928 WOODINwLE-REDNOND ROAD, B-107 (425) 483-5355 WOODINVILLE, WASHINGTON 98072 FAX (425) 483-4650 TAX PARCEL No. 27032300415900 DRAWING NAME: 22-3213Esmt.dwg PORTTION OF GOV'T LOT 3, SEC. 23, TWP. 27N., RGE. 3E., W.M. DRAWN BY: AAC DATE: 04.21.22 CHECKED: DAH DATE: 04.21.22 PROJECT NO.: 22-3213 PAGE 1 OF 3 Packet Pg. 171 2.7.a EXHIBIT 'A " PERMANENT EASEMENT (THE CITY OF EDMONDS AND THE PORT OF EDMONDS) TSUNAMI WARNING SIREN EASEMENT DESCRIPTION: A STRIP OF LAND LYING WITHIN GOVERNMENT LOT 3, SECTION 23, TOWNSHIP 27 NORTH, RANGE 3 EAST, W.M., IN SNOHOMISH COUNTY, WASHINGTON, DESCRIBED AS FOLLOWS; COMMENCING AT A POINT ON THE NORTH LINE OF SAID GOVERNMENT LOT 3, SAID POINT BEING 150 FEET DISTANT NORTHWESTERLY MEASURED AT RIGHT ANGLES FROM THE CENTER LINE OF THE WESTERLY MAIN TRACT OF BURLINGTON NORTHERN (FORMERLY GREAT NORTHERN RAILWAY CO.), AS NOW LOCATED AND CONSTRUCTED, THENCE SOUTH 47'16'30" WEST ALONG A STRAIGHT LINE WHICH EXTENDED WOULD INTERSECT A POINT 200 FEET DISTANT NORTHWESTERLY FROM SAID CENTER LINE OF THE WESTERLY MAIN TRACT, AS MEASURED AT RIGHT ANGLES TO SAID CENTER LINE FROM A POINT THEREIN 655.9 FEET DISTANT SOUTHWESTERLY MEASURED ALONG SAID CENTER LINE, FROM ITS INTERSECTION WITH THE NORTH LINE OF SAID LOT 3, SAID STRAIGHT LINE BEING SOUTH 47`1630" WEST, 226.66 FEET TO THE NORTHEASTERLY MARGIN OF DAYTON STREET - THENCE SOUTH 38`17'07" EAST ALONG SAID MARGIN OF DAYTON STREET, 2.95 FEET TO AN ANGLE POINT; THENCE SOUTH 59103'29" EAST ALONG SAID MARGIN OF DAYTON STREET, 65.55 FEET - THENCE NORTH 63 54'16" EAST, 17.23 FEET TO THE TRUE POINT OF BEGINNING; THENCE CONTINUING NORTH 63 54'16" EAST, 19.79 FEET,• THENCE NORTH 26°05'44" WEST, 10.00 FEET - THENCE SOUTH 63'54'16" WEST, 19.79 FEET,• THENCE SOUTH 26`05'44" EAST, 10.00 FEET TO THE TRUE POINT OF BEGINNING. CONTAINING 197.9 SQUARE FEET OR 0.004t ACRES, MORE OR LESS. N DUANE HARTMAN & ASSOCIATES, INC. — Surveyors — 16928 WOODINwLE-REDNOND ROAD, B-107 (425) 483-5355 WOODINVILLE, WASHINGTON 98072 FAX (425) 483-4650 TAX PARCEL No. 27032300415900 DRAWING NAME: 22-3213Esmt.dwg PORTTION OF GOV'T LOT 3, SEC. 23, TWP. 27N., RGE. 3E., W.M. DRAWN BY: AAC DATE: 04.21.22 CHECKED: DAH DATE: 04.21.22 PROJECT NO.: 22-3213 PAGE 2 OF 3 Packet Pg. 172 2.7.a EXHIBIT 'A " PERMANENT EASEMENT (THE CITY OF EDMONDS AND THE PORT OF EDMONDS) I I DETAIL 'A " SCALE: 1 "=10' TSUNAM IREN POLE 16"�i 63.5% o Q 9' \ ABOVE GROUND i �19 JUNCTION BOX (0. 2'xO. 4) E N26°05'44"W Cj2.0'19i,�'E 10.00' , •5A 16 S59 03'29 "E T. P. 0. B. , iN63 65.55' N63 5 �N1 o!0 TPN: 27032300415900 o SEE DETAIL 'A" 2.95 Ss9 T.P. 0. B. xcjAy4 N63 547.23' 440 1 " 60' / ?per ONE INCH sT yti, AT FULL SCALE, IF NOT ONE INCH LINETYPES % SCALE ACCORDINGLY GOV'T LOT 2 S89 50'52 "E / 123.60' GOV'T LOT 3 150' / — — — — — — EASEMENT LINE - - RIGHT OF WAY LINE RIGHT OF WAY CENTER LINE BOUNDARY LINE T.P.0.B. TRUE POINT OF BEGINNING TPN TAX PARCEL NUMBER N DUANE HARTMAN & ASSOCIATES, INC. — Surveyors — 16928 WOODINwLLE-REDMOND ROAD, B-107 (425) 483-5355 WOODIWLLE, WASHINGTON 98072 FAX (425) 483-4650 TAX PARCEL No. 27032300415900 DRAWING NAME: 22-3213Esmt.dwg S A. �� g R ' �v ' . PORTTION OF GOV'T LOT 3, SEC. 23, TWP. 27N., RGE. 3E., W.M. DRAWN BY: AAC DATE: 04.21.22 CHECKED: DAH DATE: 04.21.22 PROJECT NO.: 22-3213 PAGE 3 OF 3 Packet Pg. 173 2.8 City Council Agenda Item Meeting Date: 10/11/2022 Presentation of Snohomish County Comprehensive Solid and Hazardous Waste Management Plan Staff Lead: Oscar Anti Ilon Department: Public Works & Utilities Preparer: Emiko Rodarte Background/History Staff Recommendation City Council will need to approve Resolution to adopt the 2021 update to the Snohomish County Comprehensive Solid and Hazardous Waste Management Plan. Narrative Attached is the 2021 update to the Snohomish County Comprehensive Solid and Hazardous Waste Management Plan. Snohomish County has coordinated the update with the Department of Ecology, the Snohomish County Solid Waste Advisory Committee (SWAC) and regional partners. The approval process requires each of the City partners that are part of the 2003 Solid Waste Management Interlocal Agreement between Snohomish County and its Cities and Towns to sign a resolution adopting the 2021 update. This is a required element of the planning process per RCW 70.95. Mr. Jon Greninger from Snohomish County Public Works will make a presentation and be available to answer questions. Attachments: Attachment 1 - Presentation Attachment 2 - Comprehensive Solid and Hazardous Waste Plan Draft Packet Pg. 174 2.8.a Comprehensive Solid and Hazardous Waste Management Plan Overview City of Edmonds Public Works Committee Meeting o CU October 11, 2022 L r r Jon Greninger, Solid Waste Superintendent a a Snohomish County Packet Pg. 175 2.8.a a� Agenda N 0 • Timeline of Update Process y E 0 • General Overview of Plan Elements co 4- 0 r_ • Volume 1—Narrative and Current System Summary N Volume 2—Technical Memorandums O • Appendices - Addi 'n oI for ation and Required Plan Items - Steps', �s ext p t �. E eneral U ir -f a Packet Pg. 176 C 0 _ r r, , At process in dow 4OW iP,r.-�*•� ) -3 � _i �r r S� �k cif` -�, .� � F pprqq'' � �, •a. y.' T,`M' II .. � - _ �� } � ,� . e ~ r .` ' �r • �\a�� ref 1:� _ ,,� '%'�I S Obil 01'�, Of -Ad 0.� it ReWl tiLon f Q %e2I view of st t e n -Ove m e r4 I to ECOI Og �. ry I _Packet•177 17 2.8a Genera iew o Ian Elements N 0 0 M - I O • A us ab e" plan and framework A aste activities N • I ncr i nation and collaboration with r qr na I partners ed s.� •a rtnbrs • Defining Priorities L • Continuous Improvement _ a r Packet Pg. 178 2.8.a Volume 1 11 • Cu rrei • Update i'O n - FY I'M-0-stern Summary from previous plan --.Now 9 a� U) 0 E 0 0 AL 0 M 1 � L a 0 C 'IRSI OAI E Cu J +' d Aso, t s Packet Pg. 179 2.8.a Volume 2—Technical Memorandums • Climate Change and Sustainability • Waste Prevention • Recycling • Organics • Waste Collection • Tra n sfe r • Disposal • Energy from Waste • Outreach and Education • Administration and Regulation Summary Background Existing Programs Planning Issues Alternatives Recommendations a Snohomish County Packet Pg. 180 2.8.a Appendices w all Ci �J E F G Glossary Moderate Risk Waste Plai Solid Waste Facility Siting Waste Quantities and Cor UTC Cost Assessment Qu SEPA Checklist Interlocal Agreements Y; H Contamination Reduction an: Resolutions of Ado tion- p �� r. 11treach in 00OGc 0 U) ,. 0 U E 0 0 CO 0 r- 0 IL cnm a A 0 A -CU Masks required L /r it a - 1 T s Packet Pg. 181 2.8.a Comp Plan Next Steps... • City Council Resolution of Adoption • County Council Resolution of Adoption • Final SWAC review of waste and recycling elements • Submittal of plan to Dept of Ecology for final review • Update as needed L M 444, a Snohomish County Packet Pg. 182 2.8.a General Solid Waste Updates • Dave Schonhard, Solid Waste Director • Phone:425-388-7654 • Email: David.Schonhard@snoco.org • SWAC Representation • ILA Renewal —expires 12/31/2023 • Questions: • Phone:425-388-6484 • Email: Jon.Greninger@snoco.org Thank you 444, a Snohomish County Packet Pg. 183 _ a s 4�v -71 57. �" = ;�,,► � _�__- �-� --_ _- —�. � III c ` P� •. - 1 \\\\\\ 1\\\\po I i III -44 FI Comprehensive Solid and Hazardous Waste Management Plan - 2021 PRELIMINARY DRAFT COPY- July 1, 2021 Snohomish Coun Public Works 2.8.b Title VI and Americans with Disabilities Act (ADA) Information: It is Snohomish County's policy to assure that no person shall on the grounds of race, color, national origin, or sex, as provided by Title VI of the Civil Rights Act of 1964, as amended, be excluded from participation in, be denied the benefits of, or otherwise be discriminated against under any county -sponsored program or activity. For questions regarding Snohomish County Public Works' Title VI Program, or for interpreter or translation services for non-English speakers, or otherwise making materials available in an alternate format, contact the Department Title VI Coordinator via email at spw-titlevi@snoco.org or phone 425-388-6660. Hearing/speech impaired may call 711. Informacion sobre el Titulo VI y sobre la Ley de Americanos con Discapacidades (ADA por sus siglas en ingl6s): Es la politica del Condado de Snohomish asegurar que ninguna persona sea excluida de participar, se le nieguen beneficios o se le discrimine de alguna otra manera en cualquier programa o actividad patrocinada por el Condado de Snohomish en raz6n de raza, color, pals de origen o genero, conforme al Titulo VI de la Enmienda a la Ley de Derechos Civiles de 1964. Comuniquese con el Department Title VI Coordinator (Coordinador del Titulo VI del Departamento) al correo electr6nico spw-titlevi@snoco.org, o al tel6fono 425-388-6660 si tiene preguntas referentes al Snohomish County Public Works' Title VI Program (Programa del Titulo VI de Obras Publicas del Condado de Snohomish), o para servicios de interpretaci6n o traducci6n para los no angloparlantes, o para pedir que los materiales se hagan disponibles en un formato alternativo. Los que tienen necesidades comunicativas especiales pueden Ilamar al 711. Packet Pg. 185 2.8.b Acknowledgements Prepared by: Snohomish County Solid Waste Division 3000 Rockefeller Ave. Everett, WA 98201 Kevin Kelly, Division Director Matthew Zybas, Division Director (retired) Dave Schonhard, Operations Manager Jon Greninger, Superintendent Ciara Bertulfo, Business Process Analyst Jessica Myntti, Project Specialist I Jo -Anne Antoun, Project Specialist IV Michael B. Smith, Project Specialist IV In collaboration with: Solid Waste Advisory Committee James Kelly, Chair, City of Arlington Dale Kaemingk, City of Brier Phil Williams, City of Edmonds Apryl Hynes, City of Everett Brent Kirk, City of Granite Falls Marcie MacQuarrie, City of Lynnwood Steve Muller, City of Marysville Ed Rubatino, Rubatino Refuse Removal, Inc Bruce Clark, United Recycling Special thanks to: Green Solutions and Terrill Chang Cover images (left to right): Top Row: Intermodal containers filled with garbage headed to Roosevelt Landfill via rail; Solid Waste Administration Office, Downtown Everett Middle Row: Roll -off container truck; Recycle bins at the Southwest Recycling and Transfer Station Bottom Row: Southwest Recycling and Transfer Station; Tipping floor at the Airport Road Recycling and Transfer Station Packet Pg. 186 2.8.b This page intentionally left blank to facilitate double -sided printing Packet Pg. 187 2.8.b Table of Contents ACKNOWLEDGEMENTS..........................................................................................................................................0 TABLEOF CONTENTS..............................................................................................................................................1 INTRODUCTION.....................................................................................................................................................2 THEPLAN...................................................................................................................................................................2 IMPORTANCE OF PLANNING.....................................................................................................................................2 ORGANIZATION OF THIS PLAN...................................................................................................................................3 THECURRENT SYSTEM...........................................................................................................................................5 INTRODUCTION.........................................................................................................................................................5 HOW DID WE GET HERE?...........................................................................................................................................5 CURRENT FACILITIES AND PROGRAMS......................................................................................................................9 VISION FOR THE FUTURE..................................................................................................................................... 20 NEXTSTEPS.............................................................................................................................................................. 24 Technical Memorandums Climate Change and Sustainability Waste Prevention Recycling Organics Waste Collection Transfer Disposal Energy from Waste Outreach and Education Administration and Regulation Appendices A Glossary B Moderate Risk Waste Plan C Solid Waste Facility Siting D Waste Quantities and Composition E UTC Cost Assessment Questionnaire F SEPA Checklist G Interlocal Agreements H Contamination Reduction and Outreach Plan I Resolutions of Adoption 1 Packet Pg. 188 2.8.b INTRODUCTION This document is a plan for managing the solid waste (garbage, recyclables, and organics) generated in Snohomish County. Part of this plan also addresses hazardous and toxic wastes. This plan is intended to be a guide for the proper management of these wastes. The current solid waste management system in Snohomish County is working well, but does face some challenges in the future, especially related to recycling contamination and market issues. IMPORTANCE OF PLANNING The Need for Solid Waste Planning To ensure that solid waste is collected, handled, recycled, and disposed of in an environmentally sound manner that protects public health, Washington state regulations require the county to have an approved comprehensive solid waste management plan. Snohomish County currently operates an effective solid waste system that benefits from the foresight and development of previous solid waste plans. Building on that foundation, this Solid Waste Management Plan (the "Plan"): • provides an opportunity to evaluate and refine existing programs and activities; • identifies policies that will help implement the recommended programs and practices; and provides a road map for how the County will handle solid waste issues in the future. Participating Jurisdictions The following cities and towns (depicted in Figure 1 on the following page) have signed an interlocal agreement to participate in this Plan. Arlington Edmonds Index Mill Creek Snohomish Bothell (*) Everett Lake Stevens Monroe Stanwood Brier Gold Bar Lynnwood Mountlake Terrace Sultan Darrinaton Granite Falls Marvsville Mukilteo Woodwav (*) part of Bothell is in the King County system. Relationship to Other Documents This Plan utilizes the Snohomish County Comprehensive Plan for a majority of the planning background information. This includes housing types, population growth, and development projections. More in-depth information on these factors, as well as on the Packet Pg. 189 2.8.b Figure 1. Map of participating jurisdictions ------------------------------------ � — - - - - - - - , 9 STANWOOD DARRINGTDN G t' ARLINGTON y ° ti 4 a i C1 MAR Y$VILLE GRANITEFALLS r d � ,. LAKE STEVENS + ■ y N EVERETT SNDHOMISH MUKILTEO \ p f W E MILLSULTAN 4� S LYNNWOOD CREEK MONROE -;OC'DBAR ' EDMON S-2 BRIER 9 INDEX MOUNTLAKE z "TERRACEBOTHELL d �� ® Areas Outside Snohomish County Jurisdiction 0 City Boundaries Urban Growth Areas environmental characteristics of Snohomish County and the designation of urban and rural areas, can be found in the Comprehensive Plan. Other related plans include the Moderate Risk Waste (MRW) Plan, an update of which is attached to this Plan as Appendix B, shoreline master programs, and land use plans and associated zoning codes for Snohomish County and its cities and towns. ORGANIZATION OF THIS PLAN Vision and Goals for Plan The vision for this update of the Snohomish County Solid Waste Management Plan is to shift to a more sustainable future, where people are generating less waste and are handling the wastes that they do generate in an environmentally and sustainably sound manner emphasizing the concepts of reduce and reuse as opposed to focusing on recycling. 3 Packet Pg. 190 2.8.b This vision is the underlying concept for the two major goals of this Plan: GOAL I: Support actions to reduce climate change and promote sustainability. GOAL II: Ensure efficient services for a growing and changing customer base. The goals are in turn reflected in the policies that are used in this Plan to consider additional programs and recommendations for enhancements to the solid waste system The vision statement, goals and policies are described in more detail in the Vision for the Future section of this Plan. Structure of this Plan This Plan consists of this document, which provides background information and a summary of the recommendations, and a series of technical memorandums and appendices that address specific topics in detail. The electronic version of this plan includes numerous links to other sections of this Plan and to external documents and other sources of information. A more detailed description of the three parts of this Plan is provided below: Volume I Volume I is this part of the document, and it contains a narrative summary of background information, policies, recommended alternatives and a summary of accomplishments for the last planning cycle. Technical Memorandums Volume II is a series of technical memorandums that address specific aspects of the solid waste system. Each memo supports one or both of the two overarching goals of the plan and also has its own specific policy statement. The technical memorandums contain background information on each topic, related regulations, near and long-term planning issues, and possible alternatives on how to address policies, service gaps and recommendations specific to that part of the solid waste system. Appendices The Appendices contain background information on specific topics and parts that satisfy regulatory requirements such as the Contamination Reduction and Outreach Plan (CROP), State Environmental Policy Act (SEPA) checklist and the Washington Utilities and Transportation Commission (UTC) cost assessment questionnaire. Also included in the appendices are the MRW plan, documents related to the plan adoption process, and other information such as a glossary. 4 Packet Pg. 191 2.8.b THE CURRENT SYSTEM INTRODUCTION Snohomish County's management of solid waste has evolved over time based on population growth and cultural changes. At the inception of the Solid Waste Division (the "Division") in 1972, the County's population was 263,300. By 2010, the population had almost tripled to nearly 726,000 and in 2019, the population was approximately 822,083. This growth, and the changes that have occurred in the geographic distribution of the population, required a significant investment in facilities and services to ensure adequate accessibility and availability to all users. In addition, there must be coordination and cooperation with the local waste haulers who provide collection services to residences and businesses. The haulers typically have the most direct contact with the residents and are expected to continue helping accomplish the goals and policies set forth in the Plan. The amounts and types of wastes have also grown over the years, requiring more facilities with new capabilities to properly manage these wastes. Many items that were formerly disposed of are now part of countywide diversion programs that recycle or reuse them. This cultural shift acknowledges the benefits of recycling and has required the evolution and growth of the basic services and policies of the Division. HOW DID WE GET HERE? Our Interaction with Garbage Prior to the nineteenth century very little household waste was produced and very little of what was produced was permanently disposed of. Most of it was organic, such as food scraps, and was fed to livestock or rendered and remade into other products. Clothing was patched until it was no longer wearable, and then the scraps were used as rags or sewn together for other uses. The majority of waste produced at this time was ash from industrial processes. With the advent of the industrial revolution came the proliferation of disposable items and the association of these items with wealth and progress. Consumerism had arrived. Suddenly there was an ever-growing selection of products from which to choose. From napkins to watches, people were able to purchase inexpensive items and toss them out at the end of their life. This was associated with increased product marketing and a continual need to develop new and improved "things." The ongoing growth of consumerism created more garbage and the need for waste management services. Private companies developed to serve this need. Cities and towns began to pass ordinances and regulations for managing waste. Entire departments and divisions were established to handle the growing volumes of this new waste stream. At the same time industry was developing their own new wastes that Packet Pg. 192 2.8.b contained more chemicals, composites and engineered materials that had never been seen before. These materials were different and some required special disposal methods to protect the public and the environment. It took decades to fully understand the potential dangers to the public posed by some of these materials. By the end of the twentieth century, waste management had become a combination of science and art. New technologies are constantly being tried to find the "best" way to dispose of or recycle waste. Landfills win awards for becoming parks and open spaces, as well as producing alternative sources of energy. In addition, the idea of waste and how much we produce is being pushed to the forefront of the consumer's mind more than ever before. Today, an individual shopping at a store faces the decision of buying a product that is packaged with or without recycled material. Or, before they throw something out, they need to determine whether the object is reusable, recyclable, compostable, garbage, or a household hazardous waste. Much of the recyclables collected in this area were shipped overseas until 2018, when China's government issued new mandates and restrictions on what recyclables may be imported into the country. The combination of increasing amounts of contamination in single -stream programs and the inability of processing facilities to effectively remove these contaminants severely impacted markets for these materials. The availability of the Chinese markets had previously allowed collection and processing systems to operate without penalties for contamination, until the marketed recyclable materials became so dirty that the Chinese government started to restrict the import of these materials and then implemented a ban on numerous materials known as the China Sword initiative. This created huge problems for recycling programs in the U.S., as materials continued to be collected but without a market to take them. This led to stockpiling of baled materials, landfilling of recyclable materials in a few cases, and some program cutbacks. Paper mills and other companies in the United States and Canada are responding by increasing capacity, but this takes time. The situation has improved and will continue to improve, Site Attendants assisting customers during the COVID-19 pandemic 0 Packet Pg. 193 2.8.b but clearly the recycling stream needs to be cleaned up to avoid a repeat of this situation. Most recently, the COVID-19 pandemic changed the way solid waste was collected. As people are quarantined at home and businesses were closed to limit transmission of the virus, solid waste was still generated but at a different location. Additionally, citizens cleaned up and decluttered their households, creating a spike in self -haul customers to dispose of their material. In Snohomish County alone, there was an 8% increase in the number of self -haul customers between 2019 and 2020. This occurred despite efforts to emphasize that everyone should remain at home and only visit solid waste facilities to dispose of essential garbage. Business and commercial hauling tonnage saw a 7% decrease throughout the year. The continuation and total impact of pandemic remains unknown on solid waste systems. Snohomish County Solid Waste Beginnings Town of Gold Bar Dump Shack, circa 1970 Cathcart Landfill, 1987 Historically, the solid waste disposal needs for Snohomish County were satisfied by a number of relatively small, independently operated, open dumps. None of the disposal sites would be considered acceptable by today's standards. Rats, odors, contaminated water, and uncontrolled gas production characterized most of the old disposal sites. In addition, poor service levels, inadequate planning, lack of inter -agency coordination, and inadequate handling of special wastes was also a problem. A major change occurred with the closure of the Emander Landfill (McCollum Park) in 1967. As a result of this closure, use of the City of Everett Landfill increased greatly, to the point that its estimated site life was less than five years. (The Everett landfill stopped accepting waste in 1974.) Furthermore, no coordinated solid waste planning between various jurisdictions had taken place to ensure that a replacement disposal site was available. In response to the disposal capacity problem facing the urban areas of the county, the Board of Health for the Packet Pg. 194 2.8.b Snohomish Health District directed its staff to spearhead the formation of a group tasked to identify and develop alternative solutions to existing solid waste disposal problems, with an emphasis on regionalization. The Solid Waste Disposal Steering Committee was created by formal resolution of the County Council in 1968. In the midst of the Solid Waste Disposal Steering Committee's early planning efforts, the Washington State Legislature adopted major solid waste management legislation This Solid Waste Management Act of 1969 required that every county in the state of Washington prepare a comprehensive solid waste management plan. An interim plan, completed in May of 1971, offered recommendations to the Solid Waste Disposal Steering Committee covering additional steps required for the implementation of a regional solid waste management system. Although the act did not require the implementation of regional systems, the framers of the act saw the efficiency that could be gained through inter -jurisdictional coordination, with management of transfer and disposal systems taking place at the county level. The Snohomish County Public Works Department was established in April 1972. The department was directed, authorized, and empowered to implement all public works projects undertaken by the County. With the appointment of a Director of Public Works in January of 1973 and a Solid Waste Director in March of 1973, efforts intensified to implement the interim plan's recommendations for the physical disposal system and to develop new alternatives where needed. Cathcart Landfill, circa 1989 Packet Pg. 195 2.8.b A model drop box site was opened near Gold Bar in June of 1974 and as a result, both the Index and Gold Bar dumps were closed and removed from service. The Granite Falls Drop Box and the Lake Roesiger Drop Box were constructed shortly after and the Sultan Drop Box opened in the spring of 1977. The Oso Drop Box was opened in 1987(in 2009, the Oso and Gold Bar Drop Box sites were closed). Waste from the drop box sites is currently taken to a county transfer station where it is compacted and sent to a landfill in eastern Washington. Snohomish County's first comprehensive solid waste management plan, written under Washington State's new regulations, was completed in October 1974 and approved by the State of Washington Department of Ecology in April 1975. This plan recommended that Snohomish County assume jurisdiction over all disposal and collection sites within Snohomish County including drop boxes, transfer stations, and landfills. All of the cities and towns yielded their authority over planning and designation of transfer and disposal locations to the Snohomish County Department of Public Works Solid Waste Division (the "Division"). CURRENT FACILITIES AND PROGRAMS An overview of the current system is provided below, followed by more detailed information on facilities and programs as these relate to the two major goals of this planning process. The two goals are to: 1) Support actions to reduce climate change and promote sustainability. 2) Ensure efficient services for a growing and changing customer base. These goals and the associated policies are also discussed in the next section of this Plan (Vision for the Future). System Overview The current system involves a large number of private companies and public agencies that provide the services and programs to address various components of solid and hazardous waste management. There are four private collection companies in Snohomish County: Waste Management Northwest, Republic Services, Inc (formerly Allied Waste Services and Rabanco), Rubatino Refuse Removal, Inc, and Sound Disposal, Inc. A fifth hauler, Recology, collects in the City of Bothell, which is only partially in Snohomish County. In addition, the City of Marysville provides collection services within their boundaries. As of January 2021, the City of Sultan contracted with Republic Services to provide garbage, recycling and yard debris collection services to city residents. The other cities and many other private collection companies are also involved to varying degrees in the solid waste system in Snohomish County. These activities are discussed in several of the technical memorandums that make up this Plan. Most of the rest of this section provides information about the County's role and activities. Packet Pg. 196 2.8.b Figure 2. Map of Solid Waste Facilities Snohomish County Solid WasteFacilities RwVdirg & Tromfw Stvlion y4' &M-Orw-cab" ' Ru611a NMk■ . Drop BOX Sets „ - - .... _ -X sous Lma*I kk. Mff=q h7odx�1■ Risk UV-1a F—ilty 17: htermodal Yard 10 Packet Pg. 197 2.8.b Facilities and Operations Transfer stations and drop box sites (formerly known as Neighborhood Recycling and Disposal Centers or NRDCs), have managed the bulk of waste produced in the county since the Division's inception. Figure 2 is a map of Snohomish County Solid Waste facilities. Currently the Division operates three transfer stations and three drop box sites. A fourth transfer station (Cathcart) is utilized when one of the other stations is temporarily closed for maintenance or repair. In addition, the Division has two closed drop box sites that are available for emergency use. The transfer stations are located in the more urbanized areas of the County and provide service to the greatest number of residents, while the drop boxes are distributed throughout the more rural areas of the County. The waste collected at the transfer stations and drop box sites is compacted and trucked to an intermodal facility in Everett, from which it is shipped by rail to the Roosevelt Regional Landfill in Klickitat County. On an average day, the County ships 1,500 tons of waste to Roosevelt. Prior to the waste -by -rail system, garbage had been disposed of at the Cathcart Landfill, which operated from 1980 to 1992 and received 3,641,560 tons of waste during that time. Intermodal yard, Roosevelt Regional Landfill Intermodal shipping containers The Cathcart landfill was one of the first in the country to be constructed under new standards regulating landfills. These standards included a flexible membrane liner system, leachate collection system, and an active landfill gas extraction system for capturing methane gas produced from the landfill. Shortly after the facility was opened, the site selection process for another larger landfill was started in combination with the siting process for a waste -to -energy (incinerator) facility. The concept for the county's waste disposal system was one large landfill and one incinerator. At the conclusion of the siting process, it was determined that the best site for a new landfill was adjacent to the Cathcart Landfill. The design and construction process for the new landfill was started. Simultaneously, the siting process for an incineration facility was moving forward when Klickitat County announced the 11 Packet Pg. 198 2.8.b construction of a large regional landfill near Roosevelt, Washington. Snohomish County studied the concept of transporting its waste by train or truck to a distant landfill and determined that it would be less expensive than incineration. Subsequently, the County requested proposals from the owners of such disposal sites and wound up awarding a contract to the Rabanco Company to use the landfill it had built in Klickitat County. In committing to the waste by rail system for disposal, the County abandoned the concept of incineration. Since the County was one of the first jurisdictions in the country to implement waste by rail, however, and since the Klickitat landfill was not yet completed at the time the contract was signed, it was decided to construct the first phase of the County's new "Regional Landfill" as a backup facility. Every effort was made to avoid placing waste into this first phase of the new landfill due to the long-term regulatory and maintenance costs that would follow. In order to maximize efficiency with the waste by rail process, Snohomish County needed to update its transfer stations to accommodate waste compactors. Up until this time, waste was compacted directly into heavily built tractor trailers, which were impractical to use in the long -haul plans. Lighter weight shipping containers necessitated the installation of larger compactors which could create denser bales and insert them into the containers. New compactors were installed at the Southwest Recycling and Transfer Station and North County Recycling and Transfer Station in 1992. The Everett station did not have compactors installed until 2001. Prior to the installation of a compactor at the Everett Station, upgrades to the temporary transfer station facility at Cathcart were completed for its use. This began the use of the Cathcart Way Transfer Station as a temporary facility to be used during construction and maintenance at other solid waste facilities. The Everett Station was located on land leased from the City of Everett. That lease was set to expire at the end of 1994, and the City expressed the desire to redevelop the property, requiring development of a new transfer station. A lease extension was negotiated, but the County had to push to develop a new station. The siting process for new stations consumed much of the 1990's. The process focused on replacing the Everett station, meeting the needs of the growing population in east Snohomish County (which had previously been served by the Cathcart Landfill), and planning for overall county growth. Eventually the Airport Road Recycling and Transfer Station was sited and built in 2003, and a new, much larger Southwest Recycling and Transfer Station was built at the previous SWRTS location in 2004. Although these two new facilities provided greater capacity than needed at the time, they established a stable solid waste disposal system for the County which is capable of meeting the County's solid waste needs into the future. The large flat floor designs also provided increased flexibility in handling and recycling waste. Waste -by -rail has proven to be a reliable and environmentally -sound method to manage the County's wastes. In 2016, Snohomish County purchased the intermodal rail yard 12 Packet Pg. 199 2.8.b facility in North Everett. Additional acreage adjacent to the intermodal facility was purchased in 2019 for future expansion of the site. Most recently, Snohomish County took ownership of the Sisco landfill and surrounding property in 2016 as part of a settlement agreement. Snohomish County performed supplemental investigations in 2017 through 2019 to update the data for site conditions and support development of a Revised Feasibility Study, which is currently being reviewed by Ecology. The Division also operates a vactor facility at the Cathcart Way Operations Center in unincorporated Snohomish County. This facility accepts street sweepings and vactor waste from the maintenance of storm water control structures. In response to the Hazardous Waste Management Act, the Moderate Risk Waste (MRW) collection facility was opened in 1996 in Everett. This facility offers free disposal of household hazardous wastes from Snohomish County residents. For a fee, it also accepts hazardous waste from commercial businesses that generate small quantities of hazardous waste. F7 - Airport Road Recycling and Transfer Station .,tiY� tip h North County Recycling and Transfer Station Southwest Recycling and Transfer Station Moderate Risk Waste Facility 13 Packet Pg. 200 2.8.b Programs In 1989, the State of Washington passed the Waste Not Washington Act. The act requires local governments to plan for providing recycling services. This served as the impetus for the Division to develop an implementation strategy as part of the Comprehensive Solid Waste Management Plan. At the same time, Snohomish County had started a pilot program of recycling domes. Seventeen sites across the county contained a series of domes in which a resident would deposit the appropriate recyclable. These sites provided opportunities to recycle mixed paper, newspaper, aluminum, tin, glass (brown, clear, green), and cardboard. This approach to recycling was abandoned in 2003, because by this time 90-95% of the population in Snohomish County had access to curbside recycling, which was much more convenient and cost-effective. By the end of 2003, all residents in the county had access to curbside recycling. Solid waste facilities continue to provide recycling opportunities to the general public using an updated, more efficient container system. Darrington wood debris drop-off Inspecting a customer load at the Sultan Drop Box The Division has more recently developed additional policies and programs for specific types of recyclable commodities and organics, which will be discussed in later chapters of this document. These new programs reflect the emergence of growing markets and responses to recent legislation. The 2013 update to the Plan focused heavily on concepts related to climate change, product stewardship, and waste prevention activities. The technical memorandum format adopted in 2013 is an effective tool to disseminate information related to specific topics or concepts and is carried over for the 2020 plan. 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Co o 2� Z� 06 06 O o 06 o m -a 2C R o w w0 w, m W a w w m w O w w m O w O m w w � a a m CLa a 3 a m 0 M M 2 cn E 3 M 1 2 Z M a 2 E Q. a� 2 3 rn Packet Pg. 206 2.8.b VISION FOR THE FUTURE The vision for this update of the Snohomish County Solid Waste Management Plan is to continue moving toward a more sustainable future that is in line with other county and regional goals and policies. The Division anticipates that in the future, citizens will be generating less waste and handling the wastes they do generate differently than in the past. This will happen through alternative methods such as increased waste prevention, recycling, and outreach/education programs. It is not expected that this movement or shift will happen quickly or that it will be a path that replaces the current solid waste system. New approaches to waste management and new technologies must respect and build upon the previous work and programs that have been put in place and that have served the county and its citizens well for decades. The Solid Waste Division understands and respects that ultimately, it is up to the individual to decide what and how to consume, and will strive to provide a variety of environmentally and socially responsible disposal options that further the goals and policies of the County and the Puget Sound Region. This vision is the underlying concept for the two major goals of this Plan: GOAL I: Support actions to reduce climate change and promote sustainability. GOAL II: Ensure efficient services for a growing and changing customer base. These goals are reflected in the policies and related technical memorandums that are used in this Plan to consider additional programs and recommendations for enhancements to the solid waste system. These policies are shown below and are used in the technical memorandums. Train on its way to the Roosevelt Landfill Assorted recycling bins at SWRTS 20 Packet Pg. 207 2.8.b GOAL I: SUPPORT ACTIONS TO REDUCE CLIMATE CHANGE AND PROMOTE SUSTAINABILITY Policies The following policies are adopted in this Plan to reduce climate change and promote sustainability. • Policy 1-1, Climate Change — Support efforts and actions by County and other agencies to reduce GHG emissions and to lessen and prepare for the impacts of climate change. • Policy 1-2, Energy -from -Waste — Continue to monitor new and existing technologies for potential benefits to Snohomish County. • Policy 1-3, Waste Prevention — Continue to offer and develop programs that encourage waste prevention. Recommendations The following recommendations are proposed in this Plan to reduce climate change and promote sustainability. Climate Change CC1) Continue to participate in County climate change initiatives. CC2) Evaluate and study life cycle related issues. CC3) When conducting operational improvements at Division facilities, evaluate potential energy -saving opportunities. Energy from Waste E1) The County should continue to monitor developments and progress in EfW including new technologies, pilot projects, facility procurements and operating track records, and other projects in the region. Waste Prevention WP1) Increased use of social media and promotion of waste exchanges will be conducted. WP2) Snohomish County will coordinate and collaborate with WACSWM on product stewardship and waste prevention measures. WP3) The impacts and results of waste prevention efforts will be identified and monitored. 21 Packet Pg. 208 2.8.b GOAL II: ENSURE EFFICIENT SERVICES FOR A GROWING AND CHANGING CUSTOMER BASE Policies The following policies are adopted in this Plan to ensure efficient services for a growing and changing customer base. • Policy 2-1, Recycling — Continue to offer and develop programs that encourage recycling. • Policy 2-2, Organics — Continue to promote and expand the collection and non- landfilling of yard debris, wood waste, and food waste. • Policy 2-3, Waste Collection — Provide a variety of equitable and efficient collection services to County residents and businesses that are in line with the Division's other goals and policies. • Policy 2-4, Waste Transfer — Provide a variety of equitable and efficient waste transfer services to County residents and businesses that are in line with the Division's other goals and policies. • Policy 2-5, Waste Disposal — Continue to evaluate and monitor waste disposal options and services that meet customer needs and are in line with other goals and policies of the Solid Waste Comprehensive Plan. • Policy 2-6, Outreach and Education — Meet required educational components mandated by the State of Washington. • Policy 2-7, Administration and Regulation — Ensure that administrative services and regulatory activities provide adequate support for policies and programs undertaken by the Division. • Policy 2-8, Moderate Risk Waste — Continue efforts to reduce the generation and toxicity of moderate risk waste, and to ensure that convenient, cost effective and sustainable options for its safe management are available. Recommendations The following recommendations are proposed in this Plan to ensure efficient services for a growing and changing customer base. Recycling R1) Collaborate and coordinate with WACSWM and other regional partners/jurisdictions on the standardization, simplification and implementation of core recycling principles and programs. R2) Implement expanded education campaigns related to recycling issues. R3) Evaluate the impacts and possible implementation of a user -pay system for recyclables collected at Snohomish County solid waste facilities. R4) Promote SWAC benefits and involvement to area recyclers. Organics 01) The County should participate in a regional effort to provide consistent messages for organics related initiatives. 22 Packet Pg. 209 2.8.b 02) Organics program priorities need to be defined. 03) Partner with the WSU Extension Service and revenue sharing agreement partners (if the funding exists) to provide education services that align with Division priorities. Waste Collection C1) Strategize and collaborate with G-certificated haulers on how to increase curbside collection participation. C2) Engage SWAC for waste collection issues. Waste Transfer T1) Upgrade the Dubuque Road DB to meet the demands of capacity and population growth in central Snohomish County. T2) Expand Intermodal Yard if additional capacity is needed there. T3) Evaluate the use and operation of the vactor decant facility. Waste Disposal D1) Establish policies and guidelines for appropriate uses of closed landfills. 132) Continue enforcement of the flow control elements of the revised County Code. Outreach and Education O&E1) Snohomish County should participate in a regional effort to provide more consistent messages for solid waste programs and issues. O&E2) Greater efforts will be made to extend recycling outreach to a diverse audience. O&E3) Continue partnership with the WSU Extension Service to provide educational services to Snohomish County that align with Division priorities O&E4) Alternative funding sources for public outreach and education should be explored. O&E5) Division staff should define educational program priorities. Administration and Regulation A&R1) Snohomish County SWD should implement division -wide continuous improvement projects and report back to SWAC on implemented improvements or operational changes. A&R2) Snohomish County SWD should review programs and activities annually to explore program modifications that could increase the effectiveness of waste prevention, recycling, greenhouse gas reduction and other programs. A&R3) Snohomish County SWD will collaborate and coordinate program endeavors with regional partners to increase standardization and improve responses to solid waste issues. A&R4) Snohomish County SWD will review existing county code, how it relates to current endeavors, and suggest/implement appropriate changes to align with Division programs. 23 Packet Pg. 210 2.8.b A&R5) Snohomish County SWD will work with the cities to renew the Interlocal Agreement for solid waste management. Moderate Risk Waste (MRW) MRW1) Public education programs for household hazardous wastes will be conducted through collaboration with other agencies and groups. MRW2) Implement MRW oriented continuous improvement projects and report back to SWAC on implemented improvements or operational changes. MRW3) Explore user fees for residential customers of the MRW Facility and mobile collection events. MRW4) A promotional campaign will be implemented to identify and address barriers that are preventing greater usage of the MRW Facility. MRW5) Engage in regional and statewide coordination and collaboration efforts. MRW6) Continue partnership with the WSU Extension Service to provide educational services specific to the MRW facility and HHW. MRW7) Review and update the MRW Facility's O&M manual to align with current programs and equipment standards and practices. NEXT STEPS Implementation Plan The next step for the Snohomish County Solid Waste Division is to implement the recommendations of this Plan. Table 2 lists all of the Plan recommendations, identifies the implementing organization and the estimated year(s) of execution. More information and discussion on all of the recommendations can be found in the individual technical memorandums. 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U G U U U U $ 2 0 2 \ƒ �ƒ % 24 T 2 b \ s > 7 / E/ \ a) \ co£ 0\ » \0 2\ & Z>_ E § ( \ \ ƒ J 0 § / \ IS 2 0 2 2 0 w f \ \ ( E \ § / \ \ k � E \ o§ 4 M f 0 \ / Cm 0 : E f E ) k _ gg E e\ ( E® 2� 3\ = o / > � \ k \ � k o o §/ a n5 0« t a)= \J Cn =E ¥ � % k / = t = 7 % £ r m \ o [ = o @ c / / / 5 0 � E % 2 % / / E E o �'E o 0 k > \ / / ® k w a)o S LO o a) \ /kM /� /� /� /\ e) § 2\ 2/ 20- 2 R 2.B.b % � 2 IL CL E 0 Q a § � � 0 Cl) � � 0 U _ a E 0 0 r_ m % C 0 / � a � 2 § (L a § � § 0 2 § _ \ 2 0 m \ k � E 0 0 CN 2 E u \ k E \ 2 Packet Pg. 216 2.8.b New electric yard goat at ARTS Vactor Decant Waste Facility at Cathcart Each year during the annual budget process, work plans will be prepared by the Solid Waste Division that describe the recommended programs and actions to be implemented in the upcoming fiscal year for County Council consideration. The work plans will include the estimated staff resources, budget required, and any rate impacts for implementation and the projected results. Further efforts to plan for realistic implementation of Plan recommendations and to track progress will include an annual report prepared by the Solid Waste Division and presented to the County Council. This annual report will include the following: • Prior year's goals and accomplishments • Quantitative / measurable results • Upcoming year's goals and expected results • Recommendations for any Plan updates or modifications over the next 5 years Six -Year Capital Acquisition Plan Chapter 70A.205 RCW requires the Plan to project the anticipated cost of solid waste construction and capital acquisition programs for a six -year period. The Division's capital programs are focused primarily on facility repair and maintenance projects and the purchase of a few additional pieces of equipment. Table 3 outlines the significant anticipated capital acquisitions and improvements for the next six years. 30 Packet Pg. 217 X X X X _ o 0 0 C 0 X X X X X X X N C)V) N L O C O N O C OLL Q LO .� E 3 Co N L— OU Q Q 0 O Z C N a) E (n O Q y o O a) O y — 0 O N C Q M> 0- c n3 0 0 cv a) > O a U) _0 a) U a) U cv o 0 0 o 0 E m m_ a) y U) L0 0 a U) W C 0 c� =—� U) a)> E C U) C U) O Cn U _a) L a) n3 w � O > E L a) O) C a) C C O L _o U o O C U U)_ U) 0 0 E C '� C O L c6 O C U) a) t v 0 m 3 cn 0 cn 0 L a> E a) z3 0 c- a) E 0 7 O c: 0 fn E C am... U N > U) � +�-. 0 U) (n a) O m U +•- a) a) N O � .Uo—) 00 r a) O XO a) C a) Q 0 N aS M> O U O -C m— +- 0O a) � <.O �<NC� Z C 0)Op O (U> aaLC)) C o WIN C) 0 .U_ a) a) u >, C .UO C C O o . 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C\i . (Al (Al m � 0) c = 27 %\E ƒ /\ = §7¢ 2 _ / � =�o� -0 C:R f § � / � % ± % o c m E / 3 � Of C:® 2 R e R Cm ± n E E t gƒ o f k / k f$ 3 f / % U) 2 .\ < ± R ƒ / § ƒ / 2.B.b r-4 m � 2 a CL E 0 Q a § � � 0 m � � � 0 U _ a E 0 0 r_ Cl) 0 § / � a % 2 § � � \ § 0 \ � 2 � m \ \ 2 � � E 0 0 CN k E _ u k k E 2 a 2 Packet Pg. 219 2.8.b Only one recommendation being made in this Plan leads to "construction and capital acquisition" costs. The Transfer (T1) recommendation for drop box improvements in East County is more conceptual at this point and not defined well enough to identify specific capital costs for this endeavor. This and other capital costs will be funded by tipping fees. Twenty -Year Implementation Program Solid waste management in Snohomish County will continue to evolve based on changes in population, demographics, the local, state, and national economy, regulations, and advancements in waste handling and recycling systems. Because this Plan is being developed during a pandemic and is still under the influence of international market and recycling uncertainties, it is particularly difficult to project waste generation and the resultant need for additional facilities and programs. It must be recognized that some amount of flexibility will be needed to see Snohomish County and their partners through the next few years and into the next twenty years. Procedures for Amending the Plan This Plan is meant to be dynamic. It is not intended that the Plan sit for the next five years, and then to be totally revised. While the Plan's mission and goals are expected to remain the same, the Plan is designed upon the assumption that information will be updated gradually, and the action plan will be altered appropriately in a timely manner. The mechanism to facilitate modifications and revisions has the following goals: • For minor modifications, which are modifications that do not affect the basic goals or direction of the Plan, allow the plan to be modified relatively easily when circumstances require change. • Allow the Solid Waste Advisory Committee (SWAC) to maintain its role as advisory to the Solid Waste Division and the County Council as defined in bylaws, County code, and state legislation. • Allow cities and towns to maintain their desired level of control over Plan modification. • Keep all players involved to ensure that there is political dialogue for minor Plan modifications and consensus for major modifications. The following steps will be used to revise and modify this Plan: 1) This Plan anticipates that the activities in the Six -Year Implementation Schedule (see Table 2) will be undertaken, but that, as circumstances change, it may be beneficial to deviate from the planned activities in order to better achieve one or more of the Plan's goals. Deviating from one or more activities in the Six -Year Implementation Schedule is defined as a minor plan revision, and in such cases the County will: a) explain in writing how the deviation will better contribute to accomplishing one or more of the Plan's goals; b) notify all cities and towns; 33 Packet Pg. 220 2.8.b c) notify and give the public an opportunity to comment, either prior to, or at a regular SWAC meeting; d) notify Ecology of the proposed modification; e) discuss the issue with SWAC; and f) schedule a County Council vote on the modification no less than 60 days after the public, cities and towns, and SWAC have been notified. It is expected that the 60-day period will be used by SWAC members and the public to notify their respective cities and towns or interest groups of the proposed modification, and for opinions concerning the modification to be conveyed to the County Council. 2) Decisions to either undertake actions outside the Six -Year Implementation Schedule or that alter the Plan's Vision, major goals, or policies, will be defined as major plan revisions. In such instances a full approval process will be required. Implicit in the development and adoption of this Plan is the understanding that in the future, the County may need to take emergency action for various reasons, and that these actions can be undertaken without the need to amend this Plan beforehand. In this case, Snohomish County staff will endeavor to inform the SWAC and other key stakeholders as soon as feasibly possible, but not necessarily before new actions are implemented. If the emergency results in permanent and significant changes to the Snohomish County solid waste system, an amendment to this Plan will be prepared in a timely fashion. If, however, the emergency actions are only undertaken on a temporary or short-term basis, an amendment will not be considered necessary. Any questions about what actions may be considered "temporary" or "significant" should be brought to the SWAC for their advice and then presented to the County Council for review and decision. 34 Packet Pg. 221 2.8.b TECHNICAL MEMORANDUMS Climate Change and Sustainability Waste Prevention Recycling Organics Waste Collection Transfer Disposal Energy from Waste Outreach and Education Administration and Regulation Packet Pg. 222 2.8.b This page intentionally left blank to facilitate double -sided printing Packet Pg. 223 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review CLIMATE CHANGE AND SUSTAINABILITY SUMMARY This technical memorandum discusses the existing programs that Snohomish County and the Solid Waste Division are using to reduce greenhouse gas emissions. It also identifies relevant planning issues and evaluates alternative strategies. The evaluation of alternatives is based on a qualitative assessment by Solid Waste Division staff, County Solid Waste Advisory Committee members and the Plan's consultants based on professional knowledge and experience in other jurisdictions. This technical memorandum recommends that the Division participate in ongoing County climate change and sustainability initiatives, and look for ways to further improve programs and facilities. BACKGROUND The primary role of the Solid Waste Division (the Division) is to ensure the environmentally sound and cost-effective management of solid waste produced within Snohomish County. To accomplish this, the Division implements policies and programs that impact the environmental health of the region. These policies and programs should be based on ecologically sound principles that reflect the values of county residents and that preserve their quality of life. Because of the public's concern about the impacts of global warming on environmental and human health, government bodies including Snohomish County, some communities within the county, and the State of Washington have adopted policies to reduce their emissions of greenhouse gasses (GHG) that would otherwise contribute to climate change and global warming. Solid waste management can play a key role in executing the County's policies and programs to reduce GHG emissions and promote sustainability. Goals for Climate Change Snohomish County is committed to environmental protection, conserving resources and reducing GHG emissions. Current government endeavors include the Sustainable Operations Action Plan (SOAP), developing a new Green and High Performance Building policy and a new Green Fleet policy. In the Solid Waste Division, this will be accomplished by maintaining and expanding current programs, as well as by establishing new programs and partnerships throughout the county. Climate Change and Sustainability Packet Pg. 224 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Goals and policies that are specific to climate change include: • Goal 1: Support actions to reduce climate change and promote sustainability. • Policy 1-1, Climate Change: Support efforts and actions by County and other agencies to reduce GHG emissions and to lessen and prepare for the impacts of climate change. • Related policies from other technical memorandums: o Policy 1-2, Energy from Waste: Continue to monitor new and existing technologies for potential benefits to Snohomish County. o Policy 1-3, Waste Prevention: Continue to offer and develop programs that encourage waste prevention. o Policy 2-1, Recycling: Continue to offer and develop programs that encourage recycling. EXISTING PROGRAMS AND ACTIVITIES County Climate Change Initiatives Snohomish County opened an Office of Energy and Sustainability in 2010 to help lead and manage environmental conservation efforts, including climate change mitigation, adaptation and resiliency, for government operations and the community. In the last ten years, the County has made big strides in these areas, however there is much more work to do to address the urgency of climate change. In February 2019, the County Council and Executive Somers issued Joint Resolution 19-006 committing the County to achieving 100% clean energy in County operations by 2045. JR 19-006 outlines several key action items such as requiring all new County facilities to achieve LEED Gold Certification, establishing a dedicated energy efficiency fund in the annual budget, and plan to transition County operations off of fossil fuels. Additionally, in 2019 the County launched a new Climate Action Advisory Committee that will provide guidance on the County's 2020 Sustainable Operations Action Plan (SOAP), and a new community climate action and environmental stewardship plan. Both the 2020 SOAP and subsequent countywide climate action plan will address strategies for climate change mitigation (i.e., reducing GHGs) and climate adaptation and resiliency (i.e., preparing for the impacts of climate change). Some key accomplishments of the Office of Sustainability include: • The County is on -track to meet its 20% greenhouse gas emissions reduction goal by 2020 for government operations. • 24 new electric vehicle charging stalls were installed at various County facilities. Climate Change and Sustainability Packet Pg. 225 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review • The County's Energy Smart Loan Program assisted over 1,400 customers make their homes more energy efficient and comfortable; saving enough energy to power over 267 homes for a year and providing more than $17 million in work for local contractors. • The County's Savvy Septic Program assisted more than 630 homeowners with a rebate, low-income grant, or low interest loan to repair, replace, or conduct maintenance on their septic systems. • The County is a founding member of the new regional Puget Sound Climate Preparedness Collaborative to better address climate change preparedness and resiliency. • The Public Works Department piloted new software to better plan and prepare for climate change impacts across a diverse portfolio of road, bridge, and other infrastructure projects. • The County's Zero Waste Fair initiative has reduced the total waste from the Evergreen State Fair by about 45% (or about 50 tons) annually since it started in 2014. Approximately 350,000 people attend the twelve day Fair each year, generating about 120 tons of waste. More information can be found on the County's website for the Office of Energy and Sustainability, at https://snohomishcountywa.gov/2596/Plans-Policies-Reports. In addition to the County -wide programs, the Division continues to develop and offer programs that encourage the reuse and recycling of materials by its citizens and businesses. The Division continually reviews its own operations, programs, and facilities to ensure that its actions promote sustainability and help to reduce climate change. Solid Waste staff also participate on the Green Building and Green Fleet project teams. County Biodiesel Initiative Snohomish County adopted an initial goal of reducing community GHG emissions by 20% below 2000 levels by the year 2020. In 2005, County Fleet Management committed to burning cleaner fuels in its diesel vehicles. The first step was to switch to biodiesel B-20 (20% from non -petroleum feedstock) in road maintenance trucks, solid waste trucks and off -road vehicles. Since that time, the entire County diesel fleet has been converted to run on biodiesel. The blend of biodiesel varies with seasonal temperature fluctuations to prevent thickening ("gelling") of the fuel. Alternatives to (Backyard) Burning The goal of the alternatives to burning program is to develop infrastructure that is financially sustainable and that will provide alternatives to backyard burning of residential yard and woody debris in the Town of Darrington. The Town, Puget Sound Clean Air Agency, Hampton Lumber and Snohomish County Solid Waste have worked collaboratively for the last 12 years to offer a free "alternative to burning" (ATB) program to valley and town residents, which includes wood waste recycling at the Hampton log Climate Change and Sustainability Packet Pg. 226 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review yard and yard debris recycling at the Darrington airport. Collectively the program has diverted over 20,000 cubic yards of wood and yard debris (see the Organics technical memo for more details). Burning a ton of wood waste (hog fuel) in a boiler to make steam produces roughly the same amount of CO2 as backyard burning a ton of wood waste. There is, however, a significant benefit in that the hog fuel replaces fossil fuel (e.g. oil or natural gas) that would otherwise have been burned to generate the steam. In turn, this avoids introducing ancient, fossil -source CO2 into the atmosphere. In addition, burning wood at a central facility with an air pollution control permit will produce fewer other emissions than numerous small backyard burners without emission controls spread over a wide geographic area. Solid Waste Division Facilities The Division owns and operates four transfer stations, three drop box sites, one Moderate Risk Waste (MRW) Facility, and the vactor decant facility. These facilities provide an opportunity to share environmental information with the public and to demonstrate programs aimed at sustainability and GHG reduction. The Division is constantly looking for ways to make energy efficient improvements at their facilities. In 2010, the Division began energy efficiency improvement upgrades to the leachate pretreatment facility at Cathcart, the Airport Way Recycling and Transfer Station (ARTS), and the Southwest Recycling and Transfer Station (SWRTS). These improvements include lighting upgrades to more efficient fluorescents as well as improving the energy efficiency of the aerators used to operate the lagoons. It is estimated these improvements will save approximately 800,000 kilowatt hours per year Most recently, in 2020, the Division installed a new heating and cooling system at the leachate pretreatment facility that serves the closed Cathcart landfill on the Cathcart Way Operations Center campus. The new air handler system is estimated to save approximately 13,935 kWh/year and an annual savings of $1,184. In November 2020, the Division replaced two aging MSW compactors at the Southwest Recycling and Transfer Station (SWRTS). The two compactors in service since 2003 were replaced with new variable speed drive (VSD) devices. In 2013, Seattle City Light conducted an energy audit of trash compactors with VSD. The tonnage estimations and compactor types that were evaluated by the City are quite similar to the existing SWRTS machines. By comparing the old compactor technology against VSD compactors, the City estimated the energy savings would be approximately 194,336 kWh/year (Seattle Public Utilities 2013). The estimates used at the City of Seattle South Transfer Station reflect processing about 40,000 tons more per year than SWRTS, but still provide a useful estimate as to the potential energy savings of compactors utilizing variable drives. One of the compactors at the North County Recycling and Transfer station is scheduled to be replaced in 2021 with the same model as SWRTS. Climate Change and Sustainability Packet Pg. 227 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Solid Waste Division Operations While facilities can have features that promote sustainability, so can selected operational practices. The items below highlight some of the more prominent activities the Division has undertaken: • The Division is currently utilizing a variety of electric vehicles for operations, including electric forklifts and yard goats. County Fleet is also evaluating the use of electric backhoes and loaders for solid waste operations. The MRW facility is scheduled to replace a current box truck with an electric version in 2021. • Snohomish County currently rail -hauls its MSW to the Roosevelt Regional Landfill near the town of Roosevelt in Klickitat County. Shipping waste by rail uses less fuel per ton -mile than trucking and emits fewer GHG per ton. In addition, the Regional Landfill collects the methane produced by the decomposing garbage and this gas is sold to Puget Sound Energy as renewable natural gas. • The Division has utilized GPS on its short -haul and roll -off trucks to ensure efficient routes and reduced idling since 2007. PLANNING ISSUES Near -Term Planning Issues Current issues related to climate change include: Solid waste haulers do not pick up materials from every house or commercial entity that they pass on their routes. If collection were mandatory, residents would no longer self -haul waste and recyclables to a transfer station. GHG emissions would be drastically reduced, as a single garbage truck could replace over sixteen pickup trucks. Increased curbside collection is addressed in more detail in the Waste Collection Technical Memo. • There is a need for better goals and metrics for monitoring County impacts related to climate change. • Continuing to collaborate with County Departments on climate change and sustainability initiatives will lead to more effective programs and results. Current Division facilities have room for improvement in regard to greenhouse gas emissions and sustainability. The Division will continue to evaluate facility maintenance, upgrades and retrofits that stress sustainability and reduce GHG emissions. This includes purchasing and/or incorporating recycled or sustainably produced construction materials into facility repairs or improvements consistent with other Division and Snohomish County environmentally preferable purchasing policies and practices. Climate Change and Sustainability Packet Pg. 228 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Long -Term Planning Issues The Solid Waste Division is interested in understanding the impacts of life cycle assessment (the compilation and evaluation of the inputs, outputs and the potential environmental impacts of a product system throughout its life cycle) and the differences between product development versus production could greatly influence and impact local GHG production for Snohomish County residents. ALTERNATIVES Alternative A — Collaborate with County Climate Change Initiatives The Office of Energy and Sustainability leads many climate change initiatives throughout the County. The Solid Waste Division could continue to work with them to support and provide expertise for climate change endeavors. Alternative B — Conduct Product Life Cycle Assessments and Evaluate their Impacts on Snohomish County The Division could investigate the principles of life cycle assessment and product development/disposal as it relates to climate change and GHG initiatives in Snohomish County. Alternative C — Evaluate Energy -Saving Opportunities As new projects are developed, specific energy -saving opportunities could be identified and evaluated using a cost -benefit analysis, including evaluating the trade-offs between energy savings and other environmental or social costs. RECOMMENDATIONS The following recommendations are being made for climate change programs: CC1) Continue to participate in County climate change initiatives. CC2) Evaluate and study life cycle related issues. CC3) When conducting operational improvements at Division facilities, evaluate potential energy -saving opportunities. Snohomish County Solid Waste Division would be in a supporting role for Recommendation CC1. Evaluating product life cycle could be a local or regional effort The Division would be the lead agency for Recommendation CC3. Climate Change and Sustainability Packet Pg. 229 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review The above recommendations could require a substantial amount of staff time. All of these recommendations can be implemented beginning immediately or in the next few years. REFERENCES Seattle Public Utilities 2013. Trash Compactors with Variable Speed Drives. Prepared by Seattle City Light, November 2013. Climate Change and Sustainability Packet Pg. 230 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review This page intentionally left blank to facilitate double -sided printing Climate Change and Sustainability Packet Pg. 231 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review WASTE PREVENTION SUMMARY Waste prevention is an important aspect of resource management because not creating waste preserves the intrinsic value of manufactured and natural products, avoids the need for collection and processing of materials that would otherwise be treated as recyclables or wastes. For these and other reasons, it is the highest priority activity in the waste management hierarchy. The recommendations made in this technical memo address the need to conduct more social media oriented waste prevention measures, collaborate with regional partners to advance waste prevention measures and to develop methods to monitor the results of waste prevention efforts. BACKGROUND A clear definition for "waste prevention" has not been adopted in Washington State. There is a definition for "waste reduction," which is defined to include activities and programs that reduce the amount of waste generated and also activities and programs that reduce the toxicity of wastes that are generated. The term "waste prevention" is used here to allow a focus on solid wastes. Programs addressing toxic wastes are described in the Moderate Risk Waste plan (see Appendix B). Effective waste prevention requires a new way of thinking about how we consume and discard items. Waste prevention is the least expensive way of handling materials that would otherwise become garbage. The potential savings from waste prevention exist everywhere along the production chain from not using resources to produce, ship, package, and discard materials. Goals and Policies for Waste Prevention Goals and policies specific to waste prevention include: • Goal 1: Support actions to reduce climate change and promote sustainability. • Policy 1-3, Waste Prevention: Continue to offer and develop programs that encourage waste prevention. • Related policies from other technical memorandums include: o Policy 1-1, Climate Change: Support efforts and actions by County and other agencies to reduce GHG emissions and to lessen and prepare for the impacts of climate change. Waste Prevention Packet Pg. 232 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review o Policy 2-2, Organics: Continue to promote and expand the collection and non- landfilling of yard debris, wood waste, and food waste. o Policy 2-8, Moderate Risk Waste: Continue efforts to reduce the generation and toxicity of moderate risk waste and to ensure that convenient, cost effective and sustainable options for its safe management are available. Regulations for Waste Prevention Washington State's goal of 50% recycling, composting and waste reduction must be addressed in solid waste plans, but each county is expected to set their own goal based on local conditions and constraints. Waste reduction has the highest priority according to the waste management hierarchy established by State law (RCW 70A.205.005 (8)). EXISTING PROGRAMS AND ACTIVITIES Overview of General Waste Prevention Methods Reduce: There are many ways of keeping a product or material from becoming a waste. The following list hints at the range of options in this area: • repair services • on -demand manufacturing • manufacturing practices that avoid waste • office practices such double -sided printing and use of email Reuse: There is a significant amount of activity in the area of reusing products. This occurs through non -monetary methods (gifts, donations, "hand-me-downs," etc.), a wide variety of personal and commercial retail activities, and also through services that clean, repair or rent various products. The following list provides examples of these activities: • refilling services (such as printer cartridges) • rental shops • secondhand stores, bookstores and consignment shops • person -to -person transfers (sales or gifts) • internet auction websites (e-Bay and others) • garage sales, want ads and swap meets • antique and thrift stores • pawn shops • clothing and food banks • material exchanges • linen and diaper cleaning services • some pack -and -ship stores accept clean Styrofoam peanuts for reuse • used car, truck and boat dealers, including auto wrecking and used parts dealers Waste Prevention Packet Pg. 233 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Waste Prevention Methods Used in Snohomish County More specific examples of how these are occurring in Snohomish County are discussed below. Repair Cafes: The WSU Extension services hosts Repair Cafes that have been very well attended. The Repair Cafes are free. Participants bring broken items and WSU volunteers bring their skills to help fix the items. They also teach participants how to fix their own items. Activities include small appliance repair, bicycle maintenance, sewing, leatherworking and more. Snohomish County WSU Extension Education Center, in cooperation with bike shops and textiles advisers, scheduled six repair cafes in 2020, although the Covid-19 pandemic will likely reduce the number of actual events. Sustainable Stewards: The Division presented a class, in coordination with the WSU Extension service, to Sustainable Steward volunteers. The class focused on not buying what doesn't give value, eliminating excess consumption and thoughtful purchasing. This message was presented to the volunteers who are dedicated to making their lives more "green" and could be offered to a wider audience. Computer Reuse: Working computer equipment can often be reused. This is better for the environment and, in addition, provides social benefits. Reused computers help close the "digital divide" by making equipment available at low cost or free to those with lower incomes, youth, non-profit organizations and aide programs. A number of E-cycle Washington collectors are engaged in computer reuse activities. Redistribution of Food: There are a large number of non-profit food banks and hot meal programs in Snohomish County. These programs distribute food and meals to the food insecure. They rely on donated food, as well as purchasing food and supplies. Volunteers of America coordinates many of the donations to food banks and the Everett Hot Meals Coalition coordinates donation of highly perishable but still edible food. Both these organizations serve as a coordination point for the redistribution of food that would otherwise be landfilled or composted. See the Organics tech memo for more details. Product Substitution: Examples of product substitution that lead to waste prevention include water bottles and refill stations, durable coffee cups, and reusable shopping bags. Reusable shopping bags are expected to become more common throughout Washington due to the recent statewide ban on single -use plastic bags. On -Site Resource Management: This includes backyard composting (the composting of yard debris on the property where it was generated), which is typically defined as a waste prevention measure because it avoids treating yard debris as a waste. The County provides educational materials for on -site composting, and works with WSU Extension who trains Master Gardeners to encourage these types of practices. In an industrial setting, raw materials or products are often reclaimed from floor sweepings or other activities. Again, this avoids treating materials as a waste. Another example in the industrial sector is the use of solvent stills that reclaim solvents. Waste Prevention Packet Pg. 234 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Several examples of on -site management exist in the construction industry, one of the largest activities being on -site grinding and reuse of concrete and asphalt on that site. Manufacturing and Packaging: "Lightweighting" of plastic and glass bottles and aluminum cans has been occurring for several years. Products themselves are being made lighter through the use of composite materials (for products such as planes and cars). Product stewardship approaches (as well as economic and corporate green initiatives) can drive waste prevention activities, including eliminating unneeded packaging, toxics and materials; uniformity of standard parts (such as recharging apparatus for cell phones); and education by manufacturers on refining purchasing to reduce waste. Manufacturing technologies that reduce waste includes new ways of setting dies so that more of a sheet of metal or plywood is used. Public Education: Public education activities are often directed at waste prevention practices, and are an important tool for promoting waste prevention. Waste prevention is often accomplished by changing behavior (consumption patterns) so that new habits or practices are developed that generate less waste. These changes often require education and promotion of new ideas or methods. There are 66 schools within Snohomish County that participate in the Washington Green Schools program. This is a web -based, five -level program to provide resources for schools to become certified as a Washington Green School. The program assists schools in assessing and taking actions regarding energy efficiency, recycling and waste prevention, toxics reduction and indoor air quality and water quality and conservation. There are many opportunities for cities to partner in this program, utilizing their own outreach efforts to achieve the same messages/goals as those in the program. Waste Prevention Activities by State, Federal and International Agencies Plastic Packaging: Senate Bill 5397 established a goal of achieving sustainable plastic packaging policies in Washington State. State legislators adopted a goal that all packaging sold in Washington will be 100% recyclable, reusable, or compostable, and that this packaging contains at least 20% postconsumer recycled material by 2025. This law required that the Department of Ecology conduct an independent study to gather data on the amount and types of plastic sold in the state, and the management and disposal of that plastic packaging. The report was issued in October 2020 and it identified several improvements that could be made for management of waste plastics. Paint: As part of the new product stewardship program in Washington State, the paint industry is required to promote the idea that residents and businesses should avoid purchasing extra paint. This program is funded and operated by the paint industry. State Solid and Hazardous Waste Plan: In the State plan, which is also known as the "Beyond Waste plan," the State has a goal to increase the focus on manufacturing and use, not just end -of -life issues. This Plan promotes environmentally -preferred purchasing, independent, third -party certifications and labels, and enabling more reuse of materials and products. Waste Prevention Packet Pg. 235 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review The plan also has a goal to reduce toxic threats in products and industrial processes. The Plan encourages less toxic products and industrial processes through better design. Working with stakeholders, Ecology plans to establish continuous improvement goals for waste reduction, reuse, and recycling (including for organic materials) that promote highest and best use of materials, based on economic, environmental and human health criteria, and to account for regional differences across the state. Sustainable Consumption: The Sustainable Consumption and Production (SCP) and Sustainable Industrial Policy Action Plan addresses European Union goals for environmental sustainability, economic growth, and public welfare. By improving the overall environmental performance of products throughout their life -cycle and supporting the development of more sustainable products and production technologies, it seeks both to foster resource conservation and resource efficiency. The United States does not have a formal national policy or strategy for sustainable consumption and production or for sustainable development. The U.S. Environmental Protection Agency (EPA) sponsors numerous sustainability programs for the built environment, water, ecosystems and agriculture, energy, and materials and toxics. The Network for Sustainability is a voluntary, collaborative network of Federal agencies in the Western United States focused on fostering and furthering the concept of sustainability within the government. Some American counties and cities have initiated sustainability strategies. Private Sector Waste Prevention Activities Many private companies have implemented waste prevention practices. Starbucks has made substantial progress in reducing the impact of waste generated in their stores through cup innovation and improved packaging design, advocacy for local recycling infrastructure, and offering reusable cups. In 2019, Costco deepened their focus on packaging and are developing a global packaging and plastic plan that addresses many aspects of business including reducing the amount packaging, educating employees and increasing the recyclability and compostability of all packaging. Albertsons Companies announced that 100% of its Own Brands packaging will be recyclable, reusable, or industrially compostable by 2025, and they have pledged to reduce plastic waste throughout the company. The new commitment furthers the circular economy for packaging at the company's 2,300 Albertsons, Safeway, Vons, Jewel-Osco, Tom Thumb, Shaw's, Star Market, ACME Markets, Randalls, Haggen, and other banner stores. Walmart has announced that it will work with its U.S. private brand suppliers on the following commitments: • seek to achieve 100% recyclable, reusable or industrially compostable packaging for its private brand packaging by 2025; • target at least 20% post -consumer recycled content in private brand packaging by 2025; • label 100% of food and consumable private brand packaging with the How2Recycle® label by 2022; Waste Prevention Packet Pg. 236 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review work with suppliers to eliminate PVC in general merchandise packaging by 2020; and • reduce private brand plastic packaging when possible. Amazon has eliminated packing with Styrofoam and now uses "air pillows" and various types of paper packing. Amazon is also experimenting with returnable packaging. Other companies are using reusable pallets, including in some cases where the pallets are leased to companies by the manufacturer. In other cases, shipping boxes are designed to be converted into display cases for the products being shipped. PLANNING ISSUES Waste prevention is supposed to be the highest priority on the waste management hierarchy. Effective waste prevention will require a new way of thinking about consumption and disposal. There are numerous regulatory and cultural barriers to making such changes. Overcoming these barriers will require special attention to what stands in the way of discarding less. Near -Term Planning Issues Current issues related to waste prevention include: County and city employees have limited funds and staff to promote waste prevention efforts. A new source of funding needs to be identified. • Better strategies are needed for communicating with the public. Waste prevention outreach needs to be developed and implemented. Measuring the results of waste prevention programs is difficult, and hence it is difficult to demonstrate the overall cost-effectiveness of programs. The results of specific waste prevention methods are sometimes easier to measure, but still pose a challenge for demonstrating cost-effectiveness. A more effective, simple and easily digestible method of interpreting and evaluating campaign or program data needs to be developed. Long -Term Planning Issues Emerging long-term issues related to waste prevention include: • Despite its high priority, waste prevention is a difficult topic for municipalities to address because it often requires either additional public education efforts (which are costly) or mandatory requirements (which are usually unpopular). Some activities may also be interpreted as anti -business (for programs targeting a reduction in use of a specific product). Additional product stewardship programs could increase waste prevention. Product stewardship can lead to waste prevention by spurring manufacturers to take an Waste Prevention Packet Pg. 237 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review increased interest in ease of disassembly, recyclability, repairability and related issues for their products. ALTERNATIVES Alternative A — Reduce Specific Products This ongoing activity is most effectively done with other jurisdictions. Local governments are already working on the reduction of several specific products, such as looking for effective ways to ban or reduce junk mail. This alternative is based on the idea that more could be done in this area, and that aggressively identifying and pursuing this approach would have long-term benefits. Alternative B — Promote Waste Exchanges One method to reduce industrial and commercial waste is to encourage greater reuse of items and materials. This could be done through an established waste exchange or a local program. The participating jurisdictions could promote, develop, and monitor use of IMEX (Industrial Materials Exchange), the regional waste exchange managed by the Seattle -King County Department of Public Health. Other options for residential and commercial waste exchanges include online services such as Twitter, Facebook, OfferUp, Next Door, Freecycle and many others. The success of any waste exchange program depends on how well it is managed and promoted. Advertisements in local newspapers and flyers are required to keep the waste exchange visible. Existing waste exchange listings could be made available to local trade associations and business groups. Those groups could be encouraged to subscribe to the listing independently. With good promotion, a waste exchange can be effective in reducing waste. Most companies practice both source reduction and recycling of industrial wastes. If some businesses cannot achieve closed -loop recovery, some may be able to sell wastes as by-products. One business's waste stream could be a viable feedstock for some other company in a completely different industry. Similarly, businesses might be able to purchase lower -cost recycled materials from another company's residuals. There are a few industrial parks that are designed to facilitate these practices. Alternative C — Continue to Monitor and Evaluate Legislation A number of pieces of legislation were considered recently in Washington State that could increase waste prevention for specific products and materials. Snohomish County and the cities, through their own legislative contacts or through their involvement with groups such as the Washington Association of County Solid Waste Managers (WACSWM), could actively support bills for waste prevention activities. These bills could include right -to -repair laws, food labeling requirements, and requirements for food service products and packaging to be recyclable or compostable. Waste Prevention Packet Pg. 238 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review RECOMMENDATIONS The following recommendations are being made for waste prevention programs: WP1) Increased use of social media and promotion of waste exchanges will be conducted. WP2) Snohomish County will coordinate and collaborate with WACSWM on product stewardship and waste prevention measures. WP3) The impacts and results of waste prevention efforts will be identified and monitored. Snohomish County will coordinate and collaborate with municipalities and regional organizations/business partners to provide guidance in implementing waste prevention programs. The costs to implement these recommendations will primarily be staff time for planning and coordination, plus a small amount of additional public education and other expenses. The schedule for implementing most of these recommendations is either ongoing or to conduct these activities in the next five years. Waste Prevention Packet Pg. 239 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review RECYCLING SUMMARY This technical memo addresses recycling activities in Snohomish County. "Recycling" refers to the transformation or remanufacturing of recyclable waste materials into usable or marketable materials for use other than landfill disposal, alternative daily (landfill) cover, industrial waste stabilizer, combustion or incineration. This Snohomish County Comprehensive Solid and Hazardous Waste Management Plan (or "Plan") addresses recycling separately from reuse (where products or materials are used again in their existing condition, see the Waste Prevention technical memo) and organics (where composting or similar steps are required to convert materials into a product that indirectly, through plant growth, creates a similar material, see the Organics technical memo for more information). Proposed steps to reduce contamination in recycling programs are addressed here and also in the Contamination Reduction and Outreach Plan (see Appendix H). Recycling systems have experienced severe challenges in the past few years due to the closure of Chinese and other international markets. The actions by the Chinese were in part due to increasing levels of contamination in the recyclable materials collected in and shipped to them from the U.S. This has forced recycling programs to reassess their approach. Snohomish County, like many others, are now placing a greater emphasis on making sure that the items collected for recycling are marketable, including eliminating materials with no or poor markets, stressing the need for recyclable materials to be clean and dry, and reducing contamination. The recommendations made by this technical memo address the need for simplification and standardization of core recycling programs and principles in Snohomish County. Other recommendations address the need for enhanced education campaigns, evaluating the potential for user -pay recycling, and increased SWAC involvement for area recyclers. BACKGROUND Snohomish County's existing (2017) recycling rate is estimated to be 63.9% (see Appendix D for more details). This figure has increased from 48.8% in 2009 (the figure shown in previous solid waste plan), and is based on the annual recycling survey conducted by the Washington Department of Ecology (Ecology). Most of this increase is due to construction and demolition (C&D) materials, which previously were not counted in the recycling rate. As shown in Appendix D (see Table 2 in Appendix D), the amount of C&D materials measured by Ecology in 2017 was 493,884 tons, which is over half (52.6%) of the total amount of materials classified as recyclable by Ecology for that year. Materials diverted to energy recovery are not counted as recycling in this Recycling Packet Pg. 240 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review plan, and instead are addressed in other tech memos (such as the Energy from Waste Tech Memo). Recycling programs create significant benefits to the residents and businesses in Snohomish County, including: • Greenhouse gas reductions and related benefits for sustainability. • Recycling creates more jobs. Ton -for -ton, recycling creates up to seven times more jobs than landfilling the same amount of a material (NRDC 2014). • Recycling returns resources back into the stream of commerce, not only providing for future sustainability but also ensuring that the necessary materials are available for manufacturing processes. Plus, it is often cheaper and more cost-effective to use recycled materials in manufacturing, thus making local industries that use recycled materials more profitable and competitive. Goals and Policies for Recycling Goals and policies specific to recycling include: • Goal 2: Ensure efficient services for a growing and changing customer base. • Policy 2-1, Recycling: Continue to offer and develop programs that encourage recycling. • Related policies from other technical memorandums include: o Policy 1-1, Climate Change: Support efforts and actions by County and other agencies to reduce GHG emissions and to lessen and prepare for the impacts of climate change. o Policy 1-3, Waste Prevention: Continue to offer and develop programs that encourage waste prevention. o Policy 2-2, Organics: Continue to promote and expand the collection and non- landfilling of yard debris, wood waste, and food waste. o Policy 2-3, Waste Collection: Provide a variety of equitable and efficient collection services to County residences and businesses that are in line with the Division's other goals and policies. o Policy 2-8, Moderate Risk Waste: Continue efforts to reduce the generation and toxicity of moderate risk waste and to ensure that convenient, cost effective and sustainable options for its safe management are available. Regulations for Recycling State Planning Requirements: Washington State's goal of 50% recycling, composting and waste reduction must be addressed in solid waste plans, but each county is expected to set their own goal based on local conditions and constraints. State planning guidelines (Ecology 2010) require solid waste plans to establish urban -rural Recycling Packet Pg. 241 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review boundaries and to designate a list of recyclable materials that must be collected by programs in the county (see the Planning Issues section of this technical memo). Solid waste plans must also address markets for recyclable materials, which in this Plan is included with the discussion of designated recyclable materials. One of the more relevant provisions of State law is the 2010 amendment to RCW 70A.205.040. This amendment requires that solid waste management plans address source separation and collection of recyclable materials, and the proper preparation of materials for reuse or recycling. Solid waste management plans are also required to address "construction and demolition waste for recycling or reuse." The Legislature's stated intent for this amendment was "increasing available residential curbside service for solid waste, recyclable, and compostable materials provides enumerable public benefits for all of Washington. Not only will increased service provide better system- wide efficiency, but it will also result in job creation, pollution reduction, and energy conservation, all of which serve to improve the quality of life in Washington communities. It is therefore the intent of the legislature that Washington strives to significantly increase current residential recycling rates by 2020." State law also requires a program "to monitor the collection of source separated waste at nonresidential sites where there is sufficient density to sustain a program" (RCW 70A.205.045.7.b.ii). In Snohomish County, monitoring commercial recycling activities is being accomplished by the Solid Waste Division and others, who periodically collect information on services offered by the private sector and cities in order to help promote those. State Provisions for Recycling Programs: Several state rules and regulations affect the manner in which recycling can be conducted in Snohomish County, including Chapter 70A.205 RCW, Chapter 70A.214 RCW, Chapter 81.77 RCW, and various WACs (especially Chapter 173-350 WAC). Counties have limited authority over most solid waste management options but are allowed to contract for the collection of residential recyclables by requesting authority from the Washington Utilities and Transportation Commission (UTC). An example where a county has taken control of the residential curbside recycling collection is in Clark County. Another county (Kitsap) took control of curbside recycling for a short time, but then opted out. Cities and private companies have more flexibility, and can conduct their own recycling programs or contract with various companies for recycling services. One opportunity that ties into the UTC's jurisdiction is the establishment of rate incentives to encourage recycling. Through this Plan, an "incentive rate" structure can be established in the certificate (franchise) areas. Cities can also set rates that encourage recycling and waste reduction. Private companies have significant flexibility in conducting commercial recycling activities and programs that provide drop-off opportunities. There are some limits on these services, not the least of which is the requirement that materials are actually recycled. This requirement is addressed by the Recyclable Materials Transporter and Facility Requirements (see below). As noted above, residential curbside programs are managed through the UTC system, or through city and town contracts for these services. Recycling Packet Pg. 242 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Specific additional State laws that impact recycling include the following: Revenue -Sharing Agreements: RCW 81.77.185 allows waste collection companies (certificated haulers) to retain part of the proceeds from the sale of recyclable materials as an incentive to increase the quantity and quality of recyclables collected, and to seek out the best market prices or to improve services. Under this law, waste collection companies may retain up to 50 percent of the revenues for sales of recyclable materials if the UTC approves their plan for the use of those revenues. Before such a plan can be submitted to the UTC, it must be certified by the county as being consistent with the county's solid waste management plan, and generally the county and a waste collection company enter into an agreement that specifies new or additional activities to improve recycling programs that will be undertaken using the retained funds. Snohomish County has previously worked with haulers to implement or expand a variety of activities, such as: • increasing recycling outreach activities; • new coordinated communication plans and educational materials; • recycling outreach in Spanish to the Latino community; • addition of food waste to yard debris collection programs; • characterization studies of recyclables, residuals and contaminants; • reporting of recycling and disposal data; • efforts to increase collection service customers; • expansion of curbside to include additional materials; • multifamily customer outreach; and • improving performance at material recovery facilities, including technology and equipment additions and upgrades. At this point in time, given the poor markets for recycling, there are essentially no funds available to continue the revenue sharing agreements and the programs are operating at a deficit. Recyclable Materials Transporter and Facility Requirements: The Recyclable Materials Transporter and Facility Requirements (RCW 70A.205.300) requires transporters of recyclable materials to register with the state and requires certain recycling facilities to notify the state before commencing operation. A new state rule, the Recyclable Materials Transporter and Facility Requirements (Chapter 173-345 WAC), was developed in response to this legislation. Although originally directed at C&D recycling issues, the new rule covers all types of recyclable materials (all materials that are designated as recyclable in this Plan). The new rule prohibits recyclable materials that have been separated and collected for recycling from being delivered to transfer stations and landfills. The rule does not apply to several entities, including self -haulers, cities and city contractors, Tribes, and charities. The Event Recycling Law: This requirement is in effect in communities where there is an established curbside service and where recycling service is available to Recycling Packet Pg. 243 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review businesses, a recycling program must be provided at every official gathering and at every sports facility by the vendors who sell beverages in single -use aluminum, glass, or plastic bottles or cans. A recycling program must include a provision for receptacles or reverse vending machines, and coordinators may choose to work with vendors to coordinate the recycling program. The recycling receptacles or reverse vending machines must be clearly marked, and must be provided for the aluminum, glass, or plastic bottles or cans that contain the beverages by the vendor. For further information see RCW 70A.200.100. Waste Reduction and Recycling Education (WRRED) Grants Program: The WRRED grants were awarded in 2019 through a competitive grant program that provided up to $60,000 to qualified local governments and non-profit organizations for local or statewide education programs designed to help the public with litter control, waste reduction, recycling, and composting. Marysville was awarded a $53,000 grant to improve their multi -family recycling efforts. Snohomish County received $40,000 in grant funds to improve waste reduction, recycling and education at the Evergreen State Fairgrounds. Recent Legislation: Several new laws were passed in 2019 and 2020 that adopted new programs or requirements, including: Recycling Development Center, Chapter 70A.240 RCW: To support recycling markets, the Washington Legislature established the Recycling Development Center (RDC) within Ecology. The RDC is tasked with researching, developing, expanding, and incentivizing markets for recycled commodities. The RDC is partnering with the Washington Department of Commerce to further the development of markets for recycled products. Contamination Reduction and Outreach Plans (CROP), RCW 70A.205.045: To combat contaminants in Washington's recycling stream, Ecology developed a statewide Contamination Reduction and Outreach Plan (CROP). This statewide plan identifies problematic contaminants and addresses strategies to reduce them. Local governments are required to create and adopt their own CROP plans, or use the state plan, by July 1, 2021. Paint Stewardship Program, Chapter 70A.515 RCW: This law requires all producers of architectural paint, selling in or into Washington, to participate in and provide funding for a product stewardship plan. This program began in April 2021 Plastic Packaging Study, Chapter 70A.520 RCW: This law required that Ecology evaluate and assess the amount and types of plastic packaging sold into Washington, as well as their management and disposal. The law also required that Ecology submit a legislative report on the evaluation and assessment of plastic packaging by October 31, 2020. The report included recommendations to reduce plastic packaging and other packaging waste through industry initiative, product stewardship, or both. As part of this law, the Legislature intended that Ecology consult with industry and consumer interests and develop options to reduce plastic packaging in the waste stream by January 1, 2022. Recycling Packet Pg. 244 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Plastic Package Degradability, Chapter 70A.455 RCW: This law requires environmental marketing claims for plastics to follow uniform and recognized standards for compostability and biodegradability. Plastic products marketed as such must be readily and easily identifiable as meeting these standards. Under this law, the Washington State Attorney General and local governments have authority to pursue false or misleading environmental claims about a plastic product's compostability and biodegradability. Plastic Bag Ban, Senate Bill 5323: A ban on thin carryout plastic bags in Washington State was signed into law on March 25, 2020. The legislation was intended to go into effect on January 1, 2021, but has been delated due to the Covid-19 pandemic. When it goes into effect, it will ban retailers from giving out single -use plastic carryout bags and requires an 8-cent charge for other bags. The 8-cent charge will help stores cover the cost of paper or reusable bags and create an incentive for shoppers to bring their own bags. The fee will increase to 12 cents in 2026. The legislation also requires paper bags to be made from 40% recycled material. County Code: Much of the solid waste activities, especially for regulation and enforcement, are directed by the Snohomish County Code. The sections of Title 7 of the Countv Code that are relevant to solid waste include: • 7.34 — establishing the Solid Waste Advisory Committee. • 7.35 — establishing a comprehensive county -wide program for solid waste handling, recovery and/or reclamation. This requires effective control of all non -exempted solid waste generated and collected within the unincorporated areas of Snohomish County. • 7.41 — operating rules and disposal fees for Snohomish County solid waste facilities • 7.42 — minimum service levels for recycling and waste collection in the unincorporated areas. The purpose of this chapter is to define levels of single-family and multi -family residential solid waste and recycling services which shall be provided to households in areas serviced by solid waste collection companies operating in unincorporated portions of Snohomish County. EXISTING PROGRAMS AND ACTIVITIES Drop -Off Recycling Several sites throughout the county accept various recyclable materials. A few publicly operated sites accept a wide range of materials, but the sites operated by private companies usually take only a specific material or similar types of materials (in line with the nature of the business). These sites can generally be used by either residential or commercial customers, although in some cases commercial customers can generate volumes of materials that are difficult to haul to the sites or that exceed the capacity of Recycling Packet Pg. 245 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review the drop-off sites to handle (in which case a commercial collection service would be more appropriate). The three transfer stations and three drop box sites operated by Snohomish County Solid Waste Division collect a wide range of paper, glass and metals. There are a number of sites that accept a specific material or a limited range of materials for recycling. There are also some sites that accept materials for reuse (which are addressed in the Waste Prevention technical memo), or for composting (which are addressed in the Organics technical memo). The materials accepted by various sites for recycling include appliances and other metals, automotive wastes such as oil, construction wastes, electronic wastes, printer cartridges, rechargeable batteries, and other materials that are too numerous to list here. The list below highlights some of the materials accepted for recycling, but by no means is this list complete: • Appliances without freon or other chlorofluorocarbons (CFC's) can be dropped off at several private vendors in the county. Appliances with CFC's are accepted by vendors in Arlington, Everett, Lynwood, Marysville, Mukilteo and Snohomish. • Automotive wastes such as oil and antifreeze are accepted at the County's transfer stations, drop box sites and the Moderate Risk Waste (MRW) facility. Used oil is accepted for recycling at more than 30 private locations in the county, some of which also accept antifreeze. Car batteries are accepted at almost 20 locations throughout the county. • Battery collection displays in many of the larger hardware stores in the county collect rechargeable batteries for recycling. • Several companies collect construction, demolition and land clearing debris in the county. Recycling sites for materials such as tree stumps, branches, clean lumber, leaves and clippings, plywood, wood pallets, soil, concrete, sod and stone are readily available throughout the County (see also the Organics technical memo). Wood waste is also accepted at the County -operated transfer stations. Several private companies in or near the county take other construction and demolition materials for recycling, including asphalt, brick, carpet, concrete, drywall and porcelain. As of early 2020, there were 29 E-Cycle Washington locations in Snohomish County for computers, TV's, laptops, monitors, tablets, e-readers and portable DVD players. The County does not collect E-Cycle items at the transfers stations or drop boxes. Other sites (which are not part of the E-Cycle program) collect these and similar items for a fee. Peripherals such as keyboards, copiers, printers, scanners and cell phones are also collected at many of these other sites in the county, and are taken at no charge at Best Buy and Staples stores. Metals are accepted by a variety of recycling operations in the county. Many of these accept aluminum cans, ferrous and non-ferrous scrap, auto bodies and parts (with proof of ownership as required by RCW 46.80.090), and steel barrels. Metals recyclers will often pay for these materials. Recycling Packet Pg. 246 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review • Plastic bags are currently accepted by many grocery stores in the county. With the recent Washington State plastic bag ban starting in 2021, this collection method may be curtailed due to the decrease in plastic bag use at the grocery stores. • Drop boxes distributed throughout the county collect books and clothing primarily for reuse, but a portion of these materials is not suitable for reuse and is recycled instead. Contamination can also be an issue. • Many of the materials accepted by the Household Hazardous Waste Facility are also recycled (see the MRW Plan in Appendix B for more details). Several items are also collected at other sites, such as batteries, paint, and light bulbs. • Annual cleanup or periodic collection events are conducted in a few of the cities. For the last few years, Sultan has provided a garbage collection cleanup day with paper shredding for their residents, and Republic Services Inc conducts styrofoam collection events for their customers in Edmonds and Woodway. Curbside Collection Curbside collection of recyclables is available to all residents in the county, both in the cities and the unincorporated areas. Four private haulers provide these services: Republic Services Inc, Rubatino Refuse Removal Inc, Sound Disposal Inc, and Waste Management Northwest. Tonnages collected by these haulers in 2019 from single- family homes are shown in Table 1. Most areas have their recycling picked up every other week, while a few of the cities have weekly service. The materials accepted by the curbside programs vary depending on the service provider, but at a minimum include the materials required by county code (SCC 7.42). These materials include paper, glass bottles, metal cans, and plastic bottles, and some programs collect additional materials such as plastic tubs. Table 1. Single -Family Curbside Recycling Tonnages Number of Single - Family Recycling Annual Tons, Pounds per Collection Company Customers' 2019' Household per Year -Republic Services Inc Rubatino Refuse Removal Inc Sound Disposal Inc.� •:: Management N.. Notes: 1. The number of customers shown is the number of single-family recycling accounts for December 2019. a Source: From data reported by haulers to Snohomish County (Snohomish County 2020). m E a Recycling Packet Pg. 247 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Participation in the curbside recycling programs are incentivized by the rate structures used for garbage and recycling services. "Variable rates" or "volume -based rates" are used throughout Snohomish County. This means that households are charged significantly more for disposing of more garbage. Businesses are generally already charged according to the amount of garbage disposed and this approach is almost impossible to implement for individual apartments, so this strategy typically refers only to single-family homes. Many households can reduce their garbage service to one can per week by recycling. Avid recyclers or households that minimize waste as much as possible can also choose a "mini -can" rate (a 20-gallon can). Multi -Family Collection Recycling services are available for multi -family buildings throughout the county. These services are provided by the UTC certificated or contract haulers for that area or under a separate contract in the city with a municipal garbage collection program (Marysville). The haulers provide a variety of equipment and containers, such as roll -off (drop box) containers and carts (32, 64 and 96 gallons in size). The multi -family programs collect the same or similar materials as the curbside programs for single-family homes, including paper, glass bottles and jars, metal cans and plastic bottles and tubs. Multi- family residents can also use the drop-off centers described previously in this technical memo. Due to a number of challenges, such as educating tenants who frequently move, language barriers and coordinating with property managers, the recyclables collected from multi -family units are often contaminated. Commercial Collection Programs Numerous recycling companies collect a variety of materials from commercial sources. These companies provide recycling services at the request of the commercial business Items that are collected this way include wood waste, office paper, cardboard, scrap metal and food waste. Many businesses also subscribe to commingled stream recycling services provided by the hauler in that area. The recycling companies can provide roll —off containers (20 to 40 yards), dumpsters (1 to 8 yards), or carts for recycling collections at a regular frequency or on an on -call basis. The recycling companies generally charge for these services, and only rarely is the value of the material collected sufficient to purchase it or provide the service at no charge. The Snohomish County Solid Waste Division provides assistance to commercial recycling programs upon request. For example, the Evergreen State Fairgrounds is using Snohomish County grant funds in their efforts to reach a zero waste goal. They provide recycling and compost containers that accompany almost every garbage can at the fairgrounds. Attendees to the fair can use their reusable water bottles when ordering drinks rather than using a disposable cup. The fairgrounds also employs staff who use a trash picker -upper to remove recyclables thrown in the trash and put them in the recycling container. The Industrial Materials Exchange (IMEX) is an on-line and catalog service designed to help businesses find markets for industrial by-products, surplus materials and waste. Recycling Packet Pg. 248 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review C&D Recycling Programs Recycling programs for construction and demolition (C&D) materials have undergone significant changes in the recent years. The most recent change was the adoption of an amended ordinance (Snohomish County Code 7.35 and 7.41), which requires waste generators of all types to adhere more closely to rules that require solid waste generated in the county to stay in the Snohomish County system. This especially affects C&D recycling programs because construction sites will now be required to clearly label recycling and waste containers and to ensure that recycling containers do not contain 10% or more of non -recyclable contaminants. See the Disposal technical memo for more details on flow control and the residual reclamation waste program. Analysis of Recycling Results in Snohomish County An analysis of the recycling tonnages collected by various public and private activities in the county provides a clearer picture of the current performance of those programs and helps to demonstrate the relative amount of recycling being conducted by the public and private sectors. Table 2 provides data on the collections conducted by contract and UTC certificated haulers in Snohomish County. These figures provide a fairly accurate analysis of the participation rate and results for curbside recycling programs, but it should be kept in mind that there are many other recycling activities that residential and commercial generators are participating in. Commercial generators in particular are recycling substantial amounts of other materials through a variety of other programs. Table 2. Recycling Tonnages Collected by Contract and Certificated Haulers Tons Number of Total Type of Generator Collected, Customers or Households Percent ons per year Accounts (as of or Subscribed (2019) December 2019) Businesses 3 Single -Family 48,001 • Commercial'. Organics, Single -Family 70,631 Organics, Multi -Family and 2,404 Commercial Notes: The figures for the recycling tons collected from each type of generator and the number of accounts are from hauler reports to Snohomish County (Snohomish County 2020). 1. The number of single-family homes includes single dwellings and duplexes, and is based on data from the Office of Financial Management (OFM 2020) for the number of households and data from the U.S. Census for the breakdown by housing type. 2. NA = Not Available. The participation rate for multi -family recycling and multi- family/commercial organics cannot be determined based on the available data because it is unknown how many apartment units are included in the number of multi -family accounts. 3. The number of businesses is a third quarter 2019 figure from the Washington State Employment Security Department's web page https://esd.wa.gov/labormarketinfo/covered- emploVment (ESD 2020) Recycling Packet Pg. 249 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Another way to look at the results of the recycling programs in Snohomish County is to consider how much of the total is being collected by each method. Table 3 shows this analysis to the extent that the data is available. Data for the amounts collected by the haulers is taken from Table 2. The amount shown for "county -operated sites" is from Table 1 of the Transfer tech memo. The amounts for "all other recycling" are from Table 2 of Appendix D, and have been adjusted to avoid double -counting of wood and organics collected at the county -operated sites and by the haulers. Table.. .. (2019) MethodFCollection AnnualTons Percent of Total Haulers: Single -Family (curbside) 48,001 5.1 % Multi -Family 6,139 0.7% Commercial 22,391 2.4% Subtotal, Recycling 76,531 8.2% Organics (curbside and 73,035 7.8% commercial) Total for Haulers 149,566 15.9% County -Operated Sites 29,943 3.2% All Other Recycling C&D 490,549 52.2% MRW 12,396 1.3% Organics 69,190 7.4% Other 187,239 19.9% Total for All Other 759,374 80.9% Total 938,883 Notes: The figures for the recycling tons collected by contract and UTC certificated haulers are from hauler reports to Snohomish County for 2019 (Snohomish County 2020). The tonnage figure for county -operated sites are from county records. This figure includes wood, yard debris and various recyclable materials, but does not include MRW. The tonnage for "all other recycling" is the difference between the amount of recycling reported by the Department of Ecology (Ecology 2020), which is a 2017 figure, and the other sources. The amount of C&D shown has been adjusted for the amount of wood included in the figure for "county -operated sites" and the amount of organics has been adjusted for the amount of organics collected by the haulers and the amount of yard debris included in the figure for "county -operated sites." See Table 2 of Appendix D for more details. The total recycling figure does not include the "recovered and reused" materials reported by Ecology, which includes items such as wood and other materials burned for energy, organics handled through anaerobic digestion, and reused clothing and household goods. The data shown includes recycling tonnages collected in both incorporated and unincorporated areas of Snohomish County. PLANNING ISSUES This section of this technical memo provides information about near and long-term planning issues specific to Snohomish County, and also addresses issues that are Recycling Packet Pg. 250 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review required by State planning guidelines (Ecology 2010) to be addressed (such as urban - rural designations and designation of recyclable materials). General Planning Issues Current near -term planning issues related to recycling include: • Single stream collection issues, including commodity cross -contamination and quality. • Processing of single -stream materials to remove contamination. • The need to understand markets for recycling. What is the market price or other criteria for choosing between recycling and when to dispose of a material? • Educating the public on the cost of recycling and the impacts of "wishful recycling." • Options for improving multi -family recycling and reducing contamination. • Processing of mixed loads to ensure proper separation of recyclables and waste for construction and demolitions wastes. • Financial support for recycling and finding replacement funding for activities that had been funded through revenue -sharing agreements. • Compliance with event recycling law. • Address businesses conducting sham recycling and maintain flow control enforcement. • Community conversations about greenhouse gas emissions and how that relates to whether or not something should be recycled or not. • Coordination and collaboration with the Washington Association of County Solid Waste Managers (WACSWM) recycling guidance. Emerging long-term issues related to recycling include: • Role of recycling requirements, disposal bans, mandatory programs in increasing recycling. • The need to reduce contamination. • How to recycle in a cost-effective manner. • Public perception that recycling alone is good enough. • Increase the ideas of reuse of materials as opposed to just recycling. • Public perception that recycling should be free when some materials incur a significant cost to recycle. Designation of Urban -Rural Boundaries for Recycling Programs State law (RCW 70A.205.050) requires that criteria be adopted to designate areas within a county as either urban or rural, and that recycling and other services be provided as appropriate for each type of area. For urban areas, the recommended minimum service level for recycling is curbside collection. For rural areas, the Recycling Packet Pg. 251 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review recommended minimum service level is drop-off centers at all disposal facilities and other convenient locations. In Snohomish County, curbside collection is required throughout the county and so there is no difference in service levels for urban and rural areas. This Plan satisfies the requirements for establishing urban and rural boundaries by adopting the urban boundaries shown in the Snohomish County Comprehensive Plan (Snohomish County 2016). By incorporating by reference the urban boundaries shown in the Comprehensive Plan, including any future revisions, the programs and policies of this solid waste plan are consistent with that important document, and are automatically updated as the urban boundaries are revised in the County's Comprehensive Plan. Designation of Targeted Recyclable Materials State regulations (RCW 70A.205.045.7.c) require "a description of markets for recyclables." State planning guidelines also require the designation of what materials will be collected for recycling, with marketability being one of the factors to consider in this designation process. The designation of recyclable materials took on more importance with the adoption of Chapter 173-350 WAC, which defines recyclable materials as being those materials "that are identified as recyclable materials pursuant to a local comprehensive solid waste plan." A description of markets for materials collected in Snohomish County is provided below. This is intended to be only a brief report of current conditions (current as of mid-2020). It should be noted that market conditions for recyclables can change drastically in a short amount of time, which is a challenge for a long-range document such as this Plan. Rather than provide an exhaustive review of current market conditions, this Plan will be more useful in the future if it can be responsive to changing conditions. Hence, the list of designated materials includes a description of the process for revising that list. Market overview: A significant factor for market conditions for recyclable materials is the recent closure of overseas markets and the resulting decrease in demand for recyclable materials. Much of the recyclables collected in the United States, especially on the west coast, had been shipped to China until that country halted most of the imports of recyclable materials over concerns about growing amounts of contamination (garbage) being shipped with the recyclables and also out of a desire to encourage more collection programs in their own country. As of this point in time (mid-2020), there were signs of economic recovery and prices began increasing for many of the recyclables as domestic markets in the U.S. began to ramp up to use more recyclables, until the Covid-19 virus shut down a lot of the economic activity in the country. These swings in market prices underscore the need for caution when implementing new or expanded programs, as well as the need for flexibility. Additional factors affecting specific materials are shown in Table 4. The materials listed and factors discussed in Table 4 primarily address the established markets for existing recyclables, and do not reflect the potential for new markets being created in the future. Any new markets developed in the future should be thoroughly demonstrated before Recycling Packet Pg. 252 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review allowing those to be factored into the designation of recyclable materials or other parts of the Snohomish County system. Table.. le Materials Material Primary Market(s) Comments Markets for recycled paper are improving, with additional capacity coming on-line. Paper, including Demand for cardboard is strong, but markets cardboard, mixed Regional paper mills. for mixed paper weak compared to historical paper and newspaper trends. However, due to the current COVID- 19 outbreak, tissue mills report a shortage of recycled paper. Regional markets in Current markets for plastics vary based on Plastics western Washington type. Recent programs to use plastics for and limited export. energy production are not classified as recycling. Metals, including There has been adequate demand for non - aluminum and tin cans, Regional markets in ferrous metals such as aluminum and copper white goods western Washington in the past year and this is expected to (appliances), and and Oregon. continue. Recent demand and prices have ferrous and non-ferrous been mixed for steel. In general, prices for scrap metals are low but manageable. Glass, including clear, Markets in western Prices are low for all colors of glass. brown and green glass Washington and Negative prices and contamination continue Oregon. to be problems for glass. Organics: Wood Hog fuel, mulch. Demand for these materials is moderate. More information on the markets for these Yard Debris Compost. materials is provided in the Organics technical memo. Food Waste Compost. Construction and Markets for some of these materials Demolition (C&D), Aggregates, new (concrete, asphalt paving, bricks and including concrete, asphalt paving, new ceramics) are generally strong and have the asphalt paving, sheetrock, other added advantage that most are local sheetrock and other materials. markets. Markets for other materials are materials limited. Note: Information is current as of mid-2020. Designated recyclable materials: State law and Ecology's guidelines require that counties designate a list of materials as the materials to be commonly recycled in the county. In this case, the list is not intended to create the requirement that every recycling program in Snohomish County collect every designated material. Instead, the Recycling Packet Pg. 253 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review intent is that through a combination of programs offered throughout the County, residents and businesses should have an opportunity to recycle all of the designated materials through at least one program. In other words, if plastics are on the designated materials list, then at least one program in the county should collect plastics. Based on this analysis and information presented in other parts of this Plan, the proposed list of designated recyclable materials is shown in Table 5. This list is based on the materials that can be recycled currently. This list of designated recyclables should be used to help guide program development and implementation, but is not intended to be universally mandatory. Residents and businesses in Snohomish County should have the opportunity to recycle these items through at least one program in the county, but not every program needs to collect every material. Glass Loose Paper Cardboard Newspaper Residential Curbside Materials: Magazines Paperboard/chipboard Materials that are designated as Envelopes recyclables for curbside and Tin/steel cans multifamily collections. These HDPE Plastic materials are also designated for drop- PET Plastic off or commercial collection programs. Aluminum cans Yard debris Food waste Other materials designated by the Solid Waste Director (SCC 7.42)* Construction, Demolition and Land Aggregates (brick, porcelain, ceramics, rock) Clearing Debris: Additional materials Asphalt pavement that are designated as recyclables Concrete from construction and demolition Land clearing debris (stumps, brush, limbs) activities. Uncontaminated soil Wood waste (untreated or unpainted) * From Snohomish County Code 7.42: "The director may designate the materials which are to be collected as recyclables, yard debris or garbage. In determining the status of such materials, the director shall consider health issues, environmental and economic factors, public demand, the material's compostability and ability to be recycled, the quantity of materials in the waste stream, and standards for processing facilities and equipment." (SCC 7.42.030 (2)). Note: Designation as recyclable only applies to those materials that have actual markets and that are actually recycled. For instance, not all wood may qualify as recyclable. If not recycled, designated materials and other wastes must be managed as solid waste for disposal. Recycling Packet Pg. 254 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Table 5 is based on existing conditions (collection programs and markets), and future markets and technologies may warrant changes in this list. Any new markets must be proven to be viable before changes will be made to this list. The following conditions are grounds for additions or deletions to the list of designated materials: • The market price for an existing material becomes so low that it is no longer feasible to collect, process and/or ship it to markets. • Local markets and/or brokers expand their list of acceptable items based on new uses for materials or technologies that increase demand. • New local or regional processing or demand for a particular material develops. • No market can be found for an existing recyclable material, causing the material to be stockpiled with no apparent solution in the near future. • Legislative mandate. • Manufacturer and/or retailer provided product stewardship programs are put in place to handle the material. Any proposed changes in the list of designated materials should be submitted by the Solid Waste Division to the Solid Waste Advisory Committee (SWAC) for their discussion. SWAC will then review recycling criteria and evaluate the request for change to the list of designated materials. After evaluation by SWAC, the committee will provide the Solid Waste Division with a recommendation. With the concurrence of the SWAC, minor changes in the list may be adopted by the Solid Waste Director without formally amending the Plan. Thus, minor changes can be addressed in about 60 to 75 days, depending on the schedule of SWAC meetings at the time of the proposed change. Should the Solid Waste Division and SWAC conclude that the proposed change is a "major change," then an amendment to the Plan would be necessary (a process that could take 120 days or longer to complete). What constitutes a "major change" is expected to be self-evident at the time, although consideration of the relative impact on the system by the established criteria including potential waste stream diversion, collection efficiency and feasibility, processing requirements (including costs) and market conditions will be the primary factors. Ecology will be notified when changes to the list are adopted. All affected service -providers should also be notified of the effective date and other details of the change, and a public education campaign will need to be conducted to inform the participants of the affected program(s). ALTERNATIVES Alternative A — Increased Focus on the Simplification and Standardization of Recyclable Materials Following guidance from WACSWM, the process of recycling should be simplified and standardized for managing agencies, the consumer and be productive for the processor. This alternative would address the need to simplify recycling: how to recycle for the household or consumer, what can be recycled, how does that commodity relate to market conditions and can materials that are recycled be standardized between Recycling Packet r Pg. 255 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review County and regional stakeholders. Alternative B — Expanded Education Campaign on Recycling and Reduction of Contamination With the popularity of commingled recycling, also known as single stream recycling, some participants are erring on the side of throwing everything into the recycling cart, including garbage and other contaminants. Recycling processing facilities are reporting growing amounts of contaminants in the recycling carts, especially for some materials that may be recyclable through programs other than curbside (such as plastic bags). Contamination leads to higher processing costs for recycling facilities and causes material to be landfilled that would normally be recycled. The higher the contamination level, the higher the chance that more material will be landfilled. Recycling contamination can also pose hazards to sorting facility workers. Hence, residents and businesses need to be reminded of which items are allowed in the recycling carts. Steps to reduce contamination are also discussed in the Contamination Reduction and Outreach Plan (see Appendix H). Effective education campaigns begin with an identification of the problem, and may focus fairly narrowly on a specific issue and/or a specific audience. Once the problem (or message) and audience(s) have been identified, a variety of methods could be used Website: Snohomish County maintains a website to promote recycling: https://www.snohomishcountVwa.gov/530/Recycling. The website features information about recycling resources, natural gardening, waste reduction, household hazardous waste and garbage rates. Social Media: Messages can be promoted through social media avenues to include Facebook, Instagram, Twitter and other apps designed for educating and/or promoting. Local neighborhood apps such as "Next Door" could help promote recycling on a community network. Cart Tagging: This method of messaging has been effective in identifying contamination. Once a visual observation of each recycling container is conducted, then a friendly and informational cart tag can be left saying what can be improved and often praising the homeowners on their clean recycling. Other Methods: Other options include displays in various locations, video and radio ads. Alternative C — Coordination with Programs in Nearby Jurisdictions Snohomish County is involved with regional and statewide efforts to increase program consistency and reduce contamination in the recycling stream. County staff regularly meet with staff from other county, city and state agencies to compare and improve solid waste and recycling programs. Continuing this involvement can provide a number of benefits and can be used to address a number of factors, including: Recycling 17 Packet Pg. 256 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Materials collected: Snohomish County is made up of 20 cities and a large unincorporated area. The County is taking the lead on synchronizing the items collected from these cities plus the four existing collectors and the processors for the areas. Snohomish County is working with other Puget Sound jurisdictions to compare notes on how best to clarify the recycling services throughout Snohomish County. The County could continue these efforts in harmonizing the recycling programs. Additionally, the County is working with the WACSWM to develop standardization and consistency with recycling guidance and collection standards. Four recycling companies conduct curbside recycling in Snohomish County. These companies collect the same basic recyclables and none of them take shredded paper or plastic bags. The only difference in the materials collected is that one of the companies collects scrap metal, plastic lids and plastic potting pots. It could be helpful to work with the cities to either add in the missing items for other areas or remove them in the one system. In addition, the haulers and the cities produce guidelines on what they collect, and it could help to clarify the message if a standard format or the same promotional materials were used by all to show what materials are collected. Flow control enforcement: Enforcing flow control provisions can be done more effectively if Snohomish County coordinates their efforts with cities and neighboring counties to ensure the proper collection, recycling, and disposal of recyclables and waste. Snohomish County is already working with the City of Seattle, Tacoma, Pierce, Kitsap, Skagit and King County on these issues. Additionally, regional health districts, Ecology and the UTC are also participating in regional planning efforts. Education and outreach: Sharing programs and methods with the cities and neighboring counties on education and outreach could have significant benefits for all involved. Ecology already assists with this in some cases by sharing information in regional groups. Ecology also provides comprehensive statewide messaging for specific materials such as e-waste. Alternative D — Consider User Pay Systems at the Transfer Stations With limited markets and high contamination rates, the cost of recycling is increasing. While recycling costs have been embedded in garbage costs for a number of years, the recycling cost has increased and it has become challenging to continue this practice. The County could set up a user pay system for some recyclables collected at the transfer stations, and provide messaging that recycling does cost money, it is not free. Alternative E — Solid Waste Advisory Committee (SWAC) Involvement Given the dynamic nature of the recycling industry and how volatile commodity markets are at this time, recyclers could engage SWAC for discussion and to develop recommendations on recycling related issues. Recycling Packet Pg. 257 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review RECOMMENDATIONS The following recommendations are being made for recycling programs: R1) Collaborate and coordinate with WACSWM and other regional partners/jurisdictions on the standardization, simplification and implementation of core recycling principles and programs. R2) Implement expanded education campaigns related to recycling issues. R3) Evaluate the impacts and possible implementation of a user -pay system for recyclables collected at Snohomish County solid waste facilities. R4) Promote SWAC benefits and involvement to area recyclers. Concerning R1, WACSWM has already developed state-wide guidance for commingled recycling. The County and area service -providers (cities and haulers) should follow and adapt guidance to promote and implement community standardization and simplification of recycling in Snohomish County. For Recommendation R2, the County can engage the WSU Extension Service and possible revenue sharing agreement funds to develop and continue educational efforts Recommendations R3 and R4 are primarily County responsibilities. R3 will take time and resources to evaluate, while recycler involvement with SWAC could begin immediately. REFERENCES Ecology 2010. Guidelines for Development of Local Comprehensive Solid Waste Management Plans and Plan Revisions, Publication #10-07-005, Washington Department of Ecology, February 2010. Ecology 2020. Annual Recycling Survey, Washington Department of Ecology, January 2020. ESD 2020. Washington State Employment Security Department, preliminary third quarter covered employment figures (https://esd.wa.gov/labormarketinfo/covered- employment), May 2020. NRDC, 2014. From Waste to Jobs: What Achieving 75 Percent Recycling Means for California, March 2014. OFM 2020. Postcensal Estimates of Housing Units, April 1, 2010 to April 1, 2020, Office of Financial Management, July 2020. Recycling Packet Pg. 258 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Snohomish County 2016. Snohomish County Comprehensive Plan, amended November 2016. Snohomish County 2020. 2019 Hauler Recycling Reports, Snohomish County Public Works, May 2020. Recycling Packet Pg. 259 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review ORGANICS SUMMARY This section discusses existing programs, planning issues, and alternative strategies for several organic materials, including: • yard debris • food waste • wasted food • wood waste • agricultural waste The recommendations made by this technical memo address the need to regionally collaborate on developing consistent messaging, the need to define organics related priorities and develop educational services that emphasize that content. BACKGROUND The discussion of organics in this technical memo focuses on five types of materials: • Yard Debris: includes leaves, weeds, flowers, roots, grass clippings, shrubbery and small tree trimmings/branches (typically defined as being less than four inches in diameter). • Food Waste: includes unwanted food preparation and table scraps. Many food waste collection programs also include compostable paper. This technical memo does not address grease collection and rendering, since grease is generally handled by a separate collection system that is not part of the solid waste system. • Wasted Food: there is an important distinction between food waste and wasted food. Wasted food refers to food that was edible at one point. Wasted food becomes food waste when it spoils or is discarded, but food waste also includes items that were never considered edible in the first place (such as banana peels) • Wood Waste: includes woody vegetation (branches and limbs over four inches in diameter, stumps and trunks), and manufactured wood products. Manufactured wood products are often divided into "clean wood waste" (unpainted and untreated lumber, plywood, OSB, and pallets) versus unacceptable wood (painted and treated wood). • Agricultural Waste: includes crop residues, livestock manures and other organic materials generated on farms and ranches. Agricultural wastes such as these are not defined as solid wastes but are addressed in this tech memo to the extent that these are co -managed with solid wastes (such as composted with yard debris). Organics Packet Pg. 260 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Organic materials have the potential to create significant problems if not managed properly, but these materials also present significant opportunities. Single-family garbage customers can now recycle food scraps and food -soiled paper in their yard waste carts. Items like meat, fish, poultry, bones, dairy, vegetable and fruit trimmings, bread, pasta and coffee grounds are now compostable. Historically, agricultural organics have been managed on -site (on the ranch or farm where generated) to reduce expenses and to improve soil quality, but management practices for these wastes continue to evolve. Now there is an increasing interest and need for doing more with all of these organics due to climate change and sustainability issues (see also the Climate Change and Sustainability tech memo). Goals and Policies for Organics Current Goals and Policies: Current goals and policies in this Plan specific to organics include: • Goal 2: Ensure efficient services for a growing and changing customer base. • Policy 2-2, Organics: Continue to promote and expand the collection and non- landfilling of yard debris, wood waste, and food waste. • Related policies from other technical memorandums: o Policy 1-1, Climate Change: Support efforts and actions by County and other agencies to reduce GHG emissions and to lessen and prepare for the impacts of climate change. o Policy 1-3, Waste Prevention: Continue to offer and develop programs that encourage waste prevention. o Policy 2-1, Recycling: Continue to offer and develop programs that encourage recycling. Beyond Waste Goals: The State's solid waste plan (the "Beyond Waste Plan") adopted the following goals for managing organics (Ecology 2015): • SWM16: Ecology and stakeholders will create a beneficial use hierarchy for residual organic material processing and uses. • SWM17: Less food will enter the disposal system; more discarded food will be managed according to EPA's food waste hierarchy. • SWM18: The use of soil amendments derived from recycled organics will increase, reducing the need for synthetic fertilizers, pesticides and herbicides. • SWM19: Agriculture, landscapes, and home gardens will needless water due to increased use of compost and other soil amendments derived from recycled organics. • SWM20: The value of recycled organics as storm and surface water filtration media will be better understood, resulting in increased use. Organics Packet Pg. 261 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review • SWM21: Soil organic carbon sequestration using recycled organics will increase based on research recommendations. • SWM22: More diversified organics processing infrastructure will exist in the state. • SWM23: Composting facilities will produce clean end products. • SWM24: Diversified end -use markets will be in place for recycled organic products Each of these goals is accompanied by one to five objectives ("actions"). Regulations for Organics State Regulations: A new law adopted in 2020, the Compost Procurement and Use bill (ESHB 2713), amended Chapter 43.19A RCW to add three new sections. Among other provisions, these sections: • Recognize the benefits of organics diversion and compost usage. • Requires State agencies and local governments to consider the use of compost in government -funded projects, and to use compost if it is reasonably priced and available, and if the compost meets existing procurement, health and other standards. • Encourage State agencies and local governments to give priority to locally -produced compost. • Encourages local governments that provide "residential composting service" to buy back at least 50% of the compost produced from the collected organics. The legislative findings that provide the basis for Chapter 70A.205 RCW state that "when updating a solid waste management plan developed under this chapter, after June 10, 2010, local comprehensive plans must consider and plan for the handling and proper preparation of organic materials for composting or anaerobic digestion. Yard Debris: State law (see RCW 70A.205.045 (7)(b)(iii)) requires county solid waste management plans to address "programs to collect yard waste, if the county or city submitting the plan finds that there are adequate markets or capacity for composted yard waste within or near the service area to consume the majority of the material collected." No specific alternatives or other details are provided, but the Beyond Waste Plan (see previous section) lists a number of recommended actions for organics. Snohomish County Code 7.42 requires the provision of curbside yard debris collection to customers of solid waste collection companies within the yard debris service zone of unincorporated Snohomish County. A few of the cities in Snohomish County have banned yard debris from disposal with garbage, including Arlington, Lynnwood and Mill Creek. Food Waste: State law (see RCW 70A.205.715) establishes a goal for the state to reduce by fifty percent the amount of food waste generated annually, relative to 2015 Organics Packet Pg. 262 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review levels, by 2030. A subset of this goal includes reducing the amount of edible food that is wasted. Wood Waste: Snohomish County supports the use of wood waste for hog fuel for the generation of steam or electricity and considers this recycling even though it is not defined as such. Agricultural Waste: Anaerobic digesters that process 50% or more animal manure can also "import" up to 30% of their organic feedstocks from outside sources and are still exempt from solid waste permitting requirements in RCW 70A.205.290. EXISTING PROGRAMS AND ACTIVITIES Yard Debris Programs In the course of maintaining yards and gardens, Snohomish County residents and businesses often produce yard debris and landscaping residues. Many residents practice backyard composting for these materials. All local haulers separately collect yard debris and food waste as one of the services they provide. Self -haulers of yard debris and clean wood can also bring it to one of the County's three transfer stations, or to one of several private compost facilities that accept yard debris directly from residential and commercial sources and use it to produce high quality compost. The yard debris and wood collected at the County's three transfer stations is currently sent to Lenz Enterprise for processing, and the amounts collected in 2019 are shown in Table 1. Source: Snohomish County records. Another program is an inter -agency effort to provide "alternative to burning." The Town of Darrington, Hampton Lumber Mill, Snohomish County Solid Waste, and the Puget Sound Clean Air Agency (PSCAA) work together to provide wood debris collection for recycling at Hampton Lumber Mill on select Sundays from April to October and yard debris collection at the Darrington Municipal Airport during daylight hours. These collections were temporarily suspended in 2020 due to the Covid-19 pandemic. Organics Packet Pg. 263 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Current collection programs in Snohomish County are doing well at diverting most of the yard debris that is generated. Recent information shows that 127,554 tons of yard debris were recycled (composted) in 2017 (Ecology 2020a). No figures are available for the amount of yard debris handled by backyard composting and other waste reduction activities. The 2015-2016 Washington Statewide Waste Characterization Study (Ecology 2016) shows that the waste stream for the Puget Sound Region (which includes Snohomish County and four other counties) only contained 5.0% yard debris. Combined with the amount of waste disposed by Snohomish County in 2017 (509,209 tons), leads to a figure of 25,460 tons of yard debris disposed, and a recovery of 83.4% (see Table 2). A similar analysis was conducted for food waste and wood. No figures are shown for agricultural wastes because only incomplete data was available it. The analysis shown in Table 2 is based on 2017 figures because that is the most recent year for which data is available on recycled and diverted amounts of organics, and this also matches up well with the 2015-2016 data on waste composition. The figures shown in Table 2 do not include the amounts of "other organics" recycled in 2017 (12,641 tons) or diverted in 2017 (4,229 tons), and also do not include the large amounts of food handled by food banks and other recovery options. Table 2. Recovery Rates for Organics Materials (2017 Estimate) Organic Materials Tons Disposed' Tons Recovered Recycled Diverted Total Tons Recovery Rate Debris see Wood Waste' AgriculturalYard Notes: 1. Figures for the amount of tons disposed are based on waste composition data from the 2015-2016 Washington Statewide Waste Characterization Study (Ecology 2016) and an annual disposal figure for Snohomish County of 509,209 tons in 2017. 2. "Diverted" includes beneficial uses that are not defined as recycling but that still avoid landfill disposal of organic materials, such as wood used for hog fuel and food waste that is anaerobically digested. 3. The amount of yard debris recycled includes the amounts of mixed yard debris and food waste collected through curbside programs. 4. The wood waste category includes only recyclable grades of wood for the disposal figure (dimension lumber, engineered wood, pallets, crates, natural wood, and other untreated wood). The recycled wood figure includes land clearing debris. Food Waste Collection Programs In most areas of Snohomish County, food scrap collection programs are available for residents and businesses. Programs to collect food waste curbside with yard debris have been phased in over the past few years and are now available throughout Snohomish County. Residential food is collected curbside by the solid waste collection companies commingled with yard waste, and the material is brought to a composting facility permitted to handle post -consumer food waste. Organics Packet Pg. 264 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review The most recent information on recycling of food waste (Ecology 2020a) shows that 18,787 tons of food waste were recycled in 2017, and an additional 1,313 tons were diverted through anaerobic digestion. The 2015-2016 Washington Statewide Waste Characterization Study (Ecology 2016) indicates that Snohomish County's waste stream contained 17.9% food waste, or an estimated 91,148 tons in 2017. Hence, the recovery rate for food waste was 18.1 % in 2017 (see Table 2). Wasted Food There are a large number of non-profit food banks and hot meal programs in Snohomish County. These programs distribute food and meals to the food insecure. They rely on donated food, as well as purchasing food and supplies. These efforts are currently being coordinated through the Snohomish County Food Bank Coalition. This coalition is comprised of over 18-member food banks serving clients from Darrington and Stanwood-Camano south to Mountlake Terrace, east to Sultan and all points in between. The Food Bank Coalition members meet to discuss healthy choices, bulk purchases, best practices, and common policies and procedures. Partnering agencies, like Citrine Health, Food Lifeline, Northwest Harvest, Washington Food Coalition and Within Reach attend these meetings to share additional resources available to food banks and the families they serve. The Food Bank Coalition is now able to accept still edible but highly perishable food from local area businesses. This food would otherwise have been discarded as previously there was no easy way to get it to the programs that could use it. Snohomish County has previously worked with food banks to arrange donations of less perishable discarded food (such as canned goods and meats that could be frozen and fruit and vegetables wish some shelf life). Most food banks cannot handle the highly perishable segment, including cooked foods such as fried chicken and bakery discards that must be eaten within a day or two. Hot meal program providers seemed a good fit for these items but because of the individuality of these programs, there was no single point of reference for a business with such discards. Through the Food Bank Coalition, members share the food and information about it so it can go to programs that can best use it. ReFED is a national organization that was formed to support non-profit and charitable organizations that distribute food to those who have difficulty purchasing enough food to avoid hunger, or who are food insecure (do not know where their next meal will come from). A food bank's role is only to provide emergency food, usually a three-day supply for an individual or a family that they can replenish once a month. Residents and commercial businesses have several alternatives for disposal or recycling of wood waste in Snohomish County. The Town of Darrington, PSCAA, Hampton Lumber and Snohomish County Solid Waste have worked collaboratively for the last 12 years to offer a free "alternative to burning" (ATB) program to valley and town residents, which includes wood waste recycling at the Hampton log yard and yard Organics Packet Pg. 265 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review debris recycling at the Darrington airport. The table below shows the volume of wood and yard debris collected through the ATB program. ��rganics Year Collected.Program Wood Debris Yard Debris (cubic yds) (cubic yds) Total Organics (cubic yards) 574 2008 574 0 2009 1,613 88 1,701 2010 1,159 22 1,171 2011 950 52 1,002 2012 1,432 42 1,473 12013 1,897 70 1,967 F2114 5 1,091 1,700 20 69 1,111 1,769 12016 2,433 254 2,687 F12O 1,977 1,347 0 0 1,977 1,347 2019 689 0 689 Source: Snohomish County records. Burn bans may be issued by the County Fire Marshal for fire safety reasons, by PSCAA to protect air quality, and by the Washington State Department of Natural Resources to help reduce the risk of wildfires. Burning permits can be issued for locations outside the Urban Growth Areas (UGAs) that are also outside of established "no burn zones" and within fire protection districts of unincorporated Snohomish County. PSCAA has maintained a permanent ban on burning land clearing debris in Snohomish County since 2008 in accordance with WAC 173-425-040(5). Residential burning is allowed in some cases but may require a permit. Outdoor burning of treated wood and construction debris is illegal in all areas of Snohomish County Clean wood waste is accepted for composting, recycling or energy recovery at the County's three transfer stations. Stumps should be no larger than 2 feet by 2 feet in size and without dirt. Private companies play a role in the recycling of wood debris from residential and commercial businesses. Private recycling facilities process this resource into wood chips, mulch, landscape products, hog fuel and other materials. The most recent information for wood waste (Ecology 2020a) shows that 55,377 tons of wood waste were recycled in 2017 and another 12,258 tons were used for energy recovery. The 2015-2016 Washington Statewide Waste Characterization Study Organics Packet Pg. 266 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review (Ecology 2016) indicates that Snohomish County's waste stream contained 7.6% recyclable wood, or an estimated 38,700 tons in 2017. Hence, the recovery rate for wood was 63.6% in 2017 (see Table 2). Note that this recovery rate is not the same as a recycling rate since it includes diversion to energy recovery (which is not defined as recycling). Agricultural Waste In Snohomish County and in other parts of the state, there is little agricultural waste that is disposed as a solid waste and agricultural waste is not actually defined as municipal solid waste (MSW). Most types of agricultural waste, whether crop residues or livestock manures, can be returned to the land where these were generated, although in some cases composting or other processing may be necessary to avoid creating problems with this approach. A few materials, such as branches and stumps from orchards, cannot easily be handled on -site. Other types of agricultural waste may need to be removed for disease prevention purposes or because a specific farm may not have the capacity to absorb all of the material (such is the case at times with amounts of animal manures that exceed the nitrogen -holding capacity of a farm). Some of these materials are currently being processed at composting or other solid waste facilities. Current Processing Facilities Several processing facilities are currently operating in Snohomish County to handle organics and other materials, and those are briefly summarized here in a separate section because these facilities handle more than a single type of material. Facilities currently permitted to operate in Snohomish County include: Bailey Compost — Bailey Compost is a composting facility located at the Bailand Dairy Farm. This facility composts cow manure from the dairy with yard debris, which is accepted for a fee at the facility. Cedar Grove Compost — Cedar Grove began with a large composting facility in Maple Valley (King County) and has operated a facility in Everett since 2004. Both facilities use the "Gore Cover Technology" to compost yard debris, food waste, wood waste and agricultural organics. Lenz Enterprises — Lenz Enterprises accepts yard debris, food waste and agricultural waste for composting. These materials are ground, mixed, and then composted in concrete bunkers. Air is pulled or pushed through the material as it is composted, depending on temperature levels and aeration needs. The compost is cured and then screened and blended with other materials. Pacific Topsoils — Pacific Topsoils accepts a variety of materials for recycling, including yard debris, sod, brush, stumps, wood waste, soil, asphalt and concrete. Organic materials are composted at their Maltby location and used in a variety of topsoil blends sold by them. Organics Packet Pg. 267 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Riverside Topsoils — This composting operation handles yard debris, landclearing debris, manures, sawdust and shavings to produce the topsoil blends and other products that they sell. Thomas Farm Agricultural Composting — This composting operation mixes animal manure and bedding with sawdust and shavings to produce a composted mix ("Fertil Mulch") that is sold through another family business, Topsoils Northwest. Table 4 shows a summary of the types of materials handled by these facilities and the annual amounts for 2018, which is the most recent year for which this data is available (Ecology 2020b). Not shown in the above list or in Table 4 are two wastewater treatment plants (Arlington and Granite Falls) that mix sawdust, shavings and hog fuel with biosolids to produce a soil amendment. Also not shown in Table 4 are facilities outside of Snohomish County that are handling Snohomish County materials. For instance, much of the wood waste collected in Snohomish County is only minimally processed and then shipped to out -of -county facilities for use as hog fuel. On the other hand, the quantities shown in Table 4 include many tons of materials from outside of the county, as Snohomish County is a net importer of organics due to the large number of processing facilities present in the county. Table 4. Materials Handled by Snohomish L County Composting Facilities N N �L �L Facility C d 'IM o M Q 0 u_ O .� .N 'a 4)0 d L °o M M x -J v M 3: 2 Total Tons (2018) Bailey Compost Cedar Grove Compost Lenz Enterprises Pacific Topsoils Riverside Topsoils Thomas Farm ©--©-- Note: 1. Agricultural waste includes vegetative materials, manures, and bedding. Source: Washington State Department of Ecology Website, https://ecology.wa.gov/Waste-Toxics/Reducing- recycling-waste/Organic-materials/Managing-organics-compost (Ecology 2020b). Current and Future Processing Capacity RCW 70A.205.045 (7)(b)(iii) requires solid waste plans to address programs to separately collect yard debris and food waste if "there are adequate markets or capacity for composted yard waste and food waste within or near the service area to consume the majority of the material collected." While there are occasionally reports of marketing challenges for composted materials, the facilities in Snohomish County are generally Organics Packet Pg. 268 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review able to sell all of the materials produced. The current capacity for composting facilities in Snohomish County is adequate to handle the amounts of organics generated in Snohomish County as well as a significant amount of material from neighboring counties. County Policy for Future Development of Processing Facilities and Markets In recent years, there have been varying degrees of involvement by Snohomish County and other local governments in the development of processing facilities, markets and other systems to manage organics. Currently, it is anticipated that Snohomish County will have only a limited role in the future development of handling and management systems for organics. Although the County (and the cities as appropriate) will continue to set goals and encourage collection programs, this policy recognizes the ability of the private sector to find the proper balance for growth and economic sustainability in the future development of organics processing capabilities and markets. PLANNING ISSUES General Planning Issues • Define what the Division organics program should look like. • Collaborate and coordinate with the Washington Association of County Solid Waste Managers (WACSWM) and other regional partners/jurisdictions on the standardization, simplification and implementation of organics -related programs and initiatives. • Investigate additional sources of funding for alternatives to burning and other organics -related programs. • Contamination issues related to composting and food waste. ALTERNATIVES Alternative A — Encourage Food Waste Diversion through Education Efforts Food waste is the largest single material remaining in the waste stream, and getting people to recognize that this is a resource, not a waste, will require a strong educational effort. The options for diverting food waste could be promoted to residential and commercial generators. The County could collaborate with the WSU Extension Service, Waste Management and Republic Services (through revenue sharing agreements) to develop outreach programs specifically related to food waste diversion. Alternative B — Regional Coordination The County should collaborate with regional partners, such as with King County's efforts in organics. Other options could include coordination with new ventures, such as the Organics Packet Pg. 269 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Darrington Wood Innovation Center. Additionally, the County will work with WACSWM efforts to develop guidance on organics programs. Regional collaboration activities such as these could provide more consistent messaging about programs in the region, and hence less confusion among program participants, lower contamination levels and more effective programs overall. Regional collaboration could also lead to better results for new programs by combining the skills and resources of the agencies involved. Alternative C — Reduce Contamination in Organics Collection Programs The amount contamination in programs that collect mixed yard debris and food waste from residential sources, or food waste from commercial sources, has increased since these programs were initiated. The County could collaborate with the WSU Extension Service, Waste Management and Republic Services to develop outreach programs specifically related to various aspects of organics and contamination. Alternative D — Define Division Program Priorities The Division manages a variety of solid waste -oriented programs but has not recently collaborated on establishing outreach and education priorities specifically related to organics. Planning staff will convene and develop guidance for education priorities. SWAC could also be consulted in determining the priorities and providing guidance to the Division toward organic related activities. RECOMMENDATIONS The following recommendations are being made for organics programs: 01) The County should participate in a regional effort to provide consistent messages for organics related initiatives. 02) Organics program priorities need to be defined. 03) Partner with the WSU Extension Service and revenue sharing agreement partners (if the funding exists) to provide education services that align with Division priorities. Snohomish County would be the lead agency for most of these recommendations, although Recommendation 01 will involve other agencies and/or other county departments besides the Solid Waste Division. The above recommendations will require additional expenditures for outreach materials and operating expenses. All of these recommendations can be implemented soon or in the next few years. Organics Packet Pg. 270 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review REFERENCES Ecology 2015. Washington Department of Ecology, Moving Washington Beyond Waste and Toxics, June 2015 (Publication #15-04-019). Ecology 2016. Washington Department of Ecology, 2015-2016 Washington Statewide Waste Characterization Study, October 2016 (Publication #16-07-032). Ecology 2020a. Data from the Annual Recycling Survey, Washington Department of Ecology, email from Dan Weston to Rick Hlavka, January 22, 2020. Ecology 2020b. "WA State Composted Materials for 2018," spreadsheet from the website for the Washington Department of Ecology, https:Hecology.wa.gov/Waste- Toxics/Reducing-recycling-waste/Organic-materials/Managing-organics-compost, May 25, 2020. Organics Packet Pg. 271 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review WASTE COLLECTION SUMMARY This technical memo describes the solid waste collection system in Snohomish County, including identification of policies, regulations, emerging issues, current garbage haulers, service areas and rates. The recommendations made in this technical memorandum address the need for possible increased curbside collection and involvement of SWAC to address any waste collection issues. BACKGROUND Effective and efficient waste collection is an important aspect of a well -designed solid waste management system. Although a major goal of the Snohomish County Comprehensive Solid and Hazardous Waste Management Plan is to reduce waste volumes to the extent possible, waste collection services will continue to play a vital role for the foreseeable future. This technical memorandum addresses garbage collection, which is regulated differently than collection of recyclable and compostable materials. Collection of other materials (such as recyclables, organics, moderate risk wastes and other special wastes) is addressed in the technical memorandums dealing with those materials. Goals and Policies for Collection Goals and policies specific to waste collection include: • Goal 2: Ensure efficient services for a growing and changing customer base. • Policy 2-3, Waste Collection: Provide a variety of equitable and efficient collection services to County residences and businesses that are in line with the Division's other goals and policies. • Related Policies from other technical memorandums: o Policy 2-1, Recycling: Continue to offer and develop programs that encourage recycling. o Policy 2-2, Organics: Continue to promote and expand the collection and non- landfilling of yard debris, wood waste, and food waste. o Policy 2-4, Waste Transfer: Provide a variety of equitable and efficient waste transfer services to County residences and businesses that are in line with the Division's other goals and policies. Waste Collection Packet Pg. 272 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review o Policy 2-7, Administration and Regulation: Ensure that administrative services and regulatory activities provide adequate support for policies and programs undertaken by the Division. Regulations for Collection The governing authorities for collection are the Washington Department of Ecology (Ecology), the Washington Utilities and Transportation Commission (UTC), Snohomish County, and the cities and towns within Snohomish County. The Tulalip Tribes of Washington have inherent authority to govern all activities related to solid waste management within the boundaries of the Tulalip Indian Reservation. UTC Regulations: The UTC regulates solid waste collection companies under: Chapter 81.77 RCW, Solid Waste Collection Companies: This law establishes the regulatory authority for solid waste collection companies and the procedures and standards with which they must comply. Chapter 35.21 RCW, Cities and Towns: This law establishes the authority of towns and cities in regard to solid waste and the procedures and standards with which they must comply. • Chapter 480-70 WAC, Rules for Solid Waste and/or Refuse Collection Companies: This chapter establishes standards for public safety, fair practices, reasonable charges, nondiscriminatory application of rates, adequate and dependable service, consumer protection, and compliance. County Regulations: Title 7 of the Snohomish County Code has several provisions that affect collection programs. This title also addresses illegal dumping and littering. Section 7.42 establishes minimum service levels for residential (single family and multi- family) recycling in the unincorporated areas. Single family garbage collection services in the unincorporated areas are also required to include weekly mini -can and other weekly service levels, monthly mini -can and one can service levels, and a recycling -only option. One of the more important provisions of the Snohomish County Code establishes "flow control" authority for the County, which requires that waste generated in the County be disposed only at sites within the Snohomish County solid waste system (see Section 7.35.125). This provision also requires that clearly -marked containers for garbage and recycling be used at construction sites and other locations, to help ensure that materials collected as recyclables go to reclamation facilities rather than landfills. This helps ensure that landfill -disposed materials are properly handled and disposed of within the Snohomish County solid waste disposal system. SCC 7.35.125 is described in more detail in the Disposal technical memo. Many of the cities in Snohomish County have adopted codes that require homes and businesses to subscribe to garbage collection services and to keep their properties free of junk accumulations and related problems. Waste Collection Packet Pg. 273 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Municipal Authority: Four forms of collection services are allowed by State law: • Certificated: With this collection method, the municipality is not actively involved in the management of garbage collection. Instead, it allows the UTC-certificated hauler to provide service. This is the only form of waste collection available in the unincorporated areas of the county. • Municipal: This method utilizes municipal employees to collect waste. • Licensed collection: This method applies to municipalities that require private collectors to have both a city -issued license as well as a UTC Certificate. This gives the municipality some measure of control over collection services. • Contracted collection: A municipality can enter into a contract with a private hauler to provide waste collection services. Only cities and towns are authorized to engage in the last three options (except that Snohomish County is allowed to contract for residential curbside recycling services in the unincorporated areas): EXISTING PROGRAMS AND ACTIVITIES Waste Haulers One municipality collects waste within their city limits (Marysville). Four private haulers perform collection for the rest of Snohomish County: Republic Services, Rubatino Refuse Removal, Sound Disposal, and Waste Management. Their contact information follows: Republic Services Inc 54 S. Dawson St. Seattle, WA 98134 (206) 332-7700 www.republicservices.com Sound Disposal Inc 8421 - 202nd SW P.O. Box 487 Edmonds, WA 98020-0487 (206) 778-2404 www.sounddisposalinc.com Rubatino Refuse Removal Inc P.O. Box 1029 Everett, WA 98206-1029 (206) 259-0044 www.rubatino.com Waste Management Northwest 720 4th Ave. Kirkland, WA 98033 (425) 823-6164 www.wmnorthwest.com A fifth private hauler, Recology, collects waste in Bothell, but since most of Bothell is in King County, the waste is brought there instead of being part of Snohomish County's system (pursuant to an agreement between the city and the two counties, see Appendix G for more details). Figure 1 shows the service areas for each collection service (as of January 2021). Table 1 lists the form of collection service found in each municipality and notes the ten municipalities where collection is mandatory. Waste Collection Packet Pg. 274 C m 0 U �-E P-4 C C L I C C iL IM I Packet Pg. 275 1 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review MunicipalityTable 1. Waste Collection Arlin ton Service Arrangements in Snohomish County • • •. •Collection Contract Yes Bothell (part) Contract Yes Brier UTC Certificate No Darrin ton Contract No Edmonds UTC Certificate No Everett UTC Certificate No Gold Bar UTC Certificate No Granite Falls Contract No Index UTC Certificate No Lake Stevens UTC Certificate/Contract Yes Lynnwood UTC Certificate Yes Marysville Municipal Yes Mill Creek Contract No Monroe Contract Yes Mountlake Terrace Contract Yes Mukilteo Contract No Snohomish Contract Yes Stanwood Contract Yes Sultan Contract Yes Woodway UTC Certificate No Frequency of Collection Marysville and the four private haulers in Snohomish County offer weekly collection options for residential garbage collection for the 20 cities and towns in the County. In addition, monthly service is provided in more than half of the cities and towns and every other week services are provided in eight of the cities. The monthly and every other week service is offered at a lower price than the weekly service rate for the same size can. This provides incentive for residents to reduce waste and encourages recycling and composting. Tiered Rates Based on Can Size Marysville and all four private haulers in Snohomish County offer tiered rates based on can size. All areas except Marysville offer a min -can (20-gallon) option. Providing discounted rates for smaller can sizes also encourages waste reduction, recycling and composting. Table 2 lists the haulers, their service districts, and each district's area (square miles), population, and population density. Waste Collection Packet Pg. 276 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Table 2. Waste Collection Service Providers in Snohomish County Area (square Density (people per Service Area AIL miles) '•• • • Municipal Services Mar sville 20.47 69,180 3,379 Recology Bothell (part) 6.4 18,670 2,917 Republic Services Inc Edmonds 9.04 42,470 4,697 Lynnwood 10.12 40,690 4,021 Monroe 5.71 19,800 3,467 Sultan 3.35 5,530 1,652 Woodway 1.10 1,360 1,234 Uninc. Snohomish County NA NA 205 Rubatino Refuse Removal Inc Everett 34.25 112,700 3,291 Uninc. Snohomish County NA NA 205 Sound Disposal Inc Edmonds 9.04 42,470 4,697 Waste Management NW Arlington 12.28 20,600 1,678 Brier 2.28 6,760 2,971 Darrin ton 2.13 1,420 666 Edmonds 9.04 42,470 4,697 Gold Bar 1.45 2,195 1,517 Granite Falls 2.16 4,425 2,046 Index 0.19 175 921 Lake Stevens 9.19 34,150 3,716 Mill Creek 4.75 20,590 4,331 Mountlake Terrace 3.98 21,660 5,439 Mukilteo 6.14 21,360 3,481 Snohomish 3.51 10,240 2,916 Stanwood 3.00 7,125 2,372 Uninc. Snohomish County NA NA 205 Notes: All figures are estimates for the year 2020, except the population density for the unincorporated area, which is based on a 2019 figure for the total area of the county (2,087.3 sq. mi.). 1. Population data is from the Office of Financial Management (OFM) April 1, 2020 Population of Cities, Towns and Counties. Figures are not available for the parts of the unincorporated areas that are serviced by each hauler. 2. The population density figures shown for the unincorporated areas for Republic Services, Inc., Rubatino Refuse Removal, Inc. and Waste Management Northwest are for all of Snohomish County, and are not specific to the service area for each hauler. Waste Collection Packet Pg. 277 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Biomedical Waste The State's definition of biomedical waste (RCW 70A.228.010) preempts that of local health jurisdictions and includes animal waste, biosafety level 4 disease waste, "cultures and stocks," human blood and blood products, pathological waste and sharps (syringes). The UTC regulates transporters of biomedical wastes. Its regulations also allow solid waste haulers to refuse to haul wastes that they observe to contain infectious wastes as defined by the UTC. The UTC has issued statewide franchises to Stericycle Inc and Waste Management of Washington to transport biomedical wastes. Stericycle Inc collects biomedical and infectious wastes generated in Snohomish County. It sends pathological and trace chemotherapy waste as well as medicine to its incineration facility in Salt Lake City, Utah. The other biomedical wastes are sent to its facility in Morton, Washington for autoclave heat treatment (Stericycle 2020). In addition, Waste Management of Washington collects biomedical waste in all of Snohomish County (along with all of Washington). The waste is taken to their processing plant in South Seattle for autoclave treatment. The list of potential generators of biomedical waste includes medical and dental practices, hospitals and clinics, veterinary clinics, farms and ranches, and individual residences. There is no definitive estimate of the quantity of syringes (sharps) and other biomedical wastes that are improperly disposed locally, but haulers in other areas often report seeing syringes sticking out of garbage bags. This problem could be expected to increase without proper disposal education due to an aging population and additional medications that have recently become available for home use (e.g. for HIV, arthritis, osteoporosis and psoriasis). PLANNING ISSUES General Issues Current planning issues related to waste collection include: • How to increase curbside collection participation. ALTERNATIVES Alternative A — Increase Curbside Collection Participation During the COVID-19 pandemic response, citizens were encouraged to quarantine and stay safe and healthy. Snohomish County solid waste facilities along with G-certificated haulers continued to operate as essential services. With many people confined to their homes, the public cleaned out many of their garages and houses. This created a spike in non -essential and non-putrescible garage. Many citizens that did not subscribe to Waste Collection Packet Pg. 278 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review curbside collection service, inundated County solid waste facilities to dispose of their unwanted material. With reduced facility hours and other restrictions, this increased the wait and processing times. As a resolution to having to wait in line, County staff encouraged residents to subscribe to curbside garbage and recycling collection service. Many people took advantage of this service. Alternative B — Solid Waste Advisory Committee (SWAC) Involvement The current collection system in Snohomish County is robust and is functioning well to provide efficient garbage and recycling collection services to area residents. If any of the G-certificated haulers for Snohomish County have issues related to waste collection, engaging the SWAC could be an effective way to address the issues. CONCLUSIONS The current collection system has adequate capacity to handle the anticipated waste stream for years to come and is currently functioning well. RECOMMENDATIONS The following recommendations are being made for the solid waste collection system: Cl) Strategize and collaborate with G-certificated haulers on how to increase curbside collection participation. C2) Engage SWAC for waste collection issues. Snohomish County and the haulers would work collaboratively to engage in discussions related to Recommendations C1 and C2. Waste Collection Packet Pg. 279 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review TRANSFER SUMMARY This technical memorandum discusses the existing municipal solid waste transfer system in Snohomish County, identifies relevant planning issues, and develops and evaluates alternative transfer system strategies. The recommendations made in this technical memo address the potential future need for additional transfer capacity and the need to evaluate the vactor facility's operation and capacity. BACKGROUND The transfer component of a solid waste system involves consolidating numerous small loads of waste into larger containers or vehicles that are more economical to transport to a final disposal facility. Transfer stations in Snohomish County have the ability to receive waste and compact it into shipping containers for transport by railroad to the Roosevelt landfill in Klickitat County, Washington, owned and operated by Republic Services. County transfer stations offer extensive opportunities to drop off a variety of recyclable materials, and in some locations, the ability to collect limited types of household hazardous wastes (HHW). Smaller facilities, generally without waste compaction and with fewer recycling opportunities, are typically used in rural or less densely populated areas where waste flows do not justify the large capital investment for a transfer station. In Snohomish County, these are called drop box (DB) sites, since roll -off containers or "drop boxes" are the type of containers used to receive the wastes. Goals and Policies for the Transfer System Goals and policies specific to the solid waste transfer system include: • Goal 2: Ensure efficient services for a growing and changing customer base. • Policy 2-4, Waste Transfer: Provide a variety of equitable and efficient waste transfer services to County residences and businesses that are in line with the Division's other goals and policies. • Related policies from other technical memorandums: o Policy 2-1, Recycling: Continue to offer and develop programs that encourage recycling. o Policy 2-2, Organics: Continue to promote and expand the collection and non- landfilling of yard debris, wood waste, and food waste. Transfer Packet Pg. 280 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Regulations for the Transfer System The following regulations apply to transfer facilities: • State regulations governing transfer stations and drop boxes are found in WAC 173- 350-310 of the Solid Waste Handling Standards. • Snohomish County has a flow control ordinance requiring all solid waste generated in the county to be delivered to a facility located in the county (SCC Chapter 7.35). EXISTING PROGRAMS AND ACTIVITIES The solid waste transfer system for Snohomish County consists of three large transfer stations: Airport Road Recycling and Transfer Station (ARTS), North County Recycling and Transfer Station (NCRTS), and Southwest Recycling and Transfer Station (SWRTS). A fourth station, the Cathcart Way Recycling and Transfer Station (CWRTS), is opened when one of the other stations is temporarily closed for maintenance or repair. There are also three drop box sites (DBs) located in Granite Falls, Sultan, and Snohomish. These DBs are used almost exclusively by self -haul customers. Altogether, the DBs handled only 2.9% of the County's solid waste in 2019. Figure shows a map of the County's solid waste transfer facilities. At the transfer stations, wastes are compacted into shipping containers and trucked to the County's Intermodal Yard in Everett, where they are placed on a train and hauled by Burlington Northern Santa Fe (BNSF) to the Republic Services Regional Landfill near Roosevelt (Klickitat County), Washington. The Intermodal Yard is owned by the County and leased to Republic Services. The shipping process is discussed in more detail in the Disposal technical memorandum. Transfer Stations The County's four transfer stations accept waste from municipal, commercial, and self - haulers. Fees for garbage disposal at these stations currently (2021) are a minimum of $20 (including tax) for quantities up to 360 pounds, and $105 per ton plus tax for quantities over 360 pounds. Some wastes require special preparation prior to acceptance at County facilities and other wastes are not accepted at all (see Special Wastes section below). The four transfer stations are described below and the tonnages of waste and recyclables they handled in 2019 are shown in Table 1. Transfer Packet Pg. 281 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Figure 1 Snohomish County Solid Waste Facilities rsnohomish County Solid Waste Facilities Transfer Packet Pg. 282 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Table 1. Tons of Facility Wastes and �, �c�'n ca c°n�� Recyclables Wastes 6 b c =cE c°� °o Received �, cvo o �� at L L = o� Transfer Recyclable R �� °'— W 73 Stations Materials o 3 and DBs (2019) 4 °' p Total Tons (2019) Notes: 1. "Recyclables" include cardboard, mixed paper, glass, aluminum cans and ferrous metals. 2. For CWRTS, the figure shown for "Other" is junk vehicles, but for all other sites it is furniture NA = Not Applicable, that material is not collected separately at that facility. Source: Annual reports to Ecology, by Snohomish County. Figures shown are outbound tonnages. Airport Road Recycling & Transfer Station (ARTS) 10700 Minuteman Drive, Everett, WA 98204 The $25 million ARTS facility opened in October 2003. Located on a 10-acre site, it has a 55,000 square foot tipping floor and a design capacity of about 1,800 tons/day and 649,800 tons/year. It can handle 180 tons per hour, 1,100 vehicles per day, and 140 vehicles per hour.' In 2019, 67.5% of its tonnage was from commercial haulers. Cathcart Way Recycling & Transfer Station (CWRTS) 8915 Cathcart Way, Snohomish, WA 98296 The CWRTS facility opened in 2003 and underwent significant upgrades in 2009, including new scales and a new compactor. Located on a 2.3-acre site, it has a 4,300 square foot tipping floor and a design capacity of about 600 tons/day and 100,000 tons/year. It can handle 60 tons per hour, 100 (commercial) vehicles per day, and 10 vehicles per hour. CWRTS is open only on an intermittent basis. It serves customers with a hydraulic or mechanically unloading vehicle that have been diverted from other Snohomish County transfer stations when they are closed for maintenance or repair. Abandoned vessels, including boats, recreational vehicles (RVs), travel trailers and vehicles impounded by law enforcement agencies are accepted for recycling at CWRTS. Citizens looking to dispose of RVs or boats may contact the Environmental Station size and design capacity figures are from "Evaluation of Solid Waste Facility Needs Technical Memorandum (HDR 2018). Transfer Packet Pg. 283 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Cleanup Team to schedule an appointment for the disposal/recycling of those items. These vehicles are weighed and charged the current solid waste disposal fee per ton County staff dismantle vehicle chassis for recycling. There is also a vactor facility at CWRTS. This facility currently operates five days per week and accepts a variety of liquids and semi -liquid materials for treatment. This facility does not handle septic or sewage -related wastes, and many of the materials it can accept require pre -approval and testing. Information regarding rates/fees, authorization requirements and acceptance policy/waste restrictions may be found at the following link: https://www.snohomishcountywa.gov/5430/Vactor-Waste-Decant-Facility North County Recycling & Transfer Station (NCRTS) 19600 63rd Avenue NE, Arlington, WA 98223 NCRTS opened for operations in 1986. Located on a 9-acre site, the station has an older design with push pits and a 6,000 square foot floor. NCRTS has peak capacities of 600 tons per day, 60 tons per hour, 650 vehicles per day, and 110 vehicles per hour In 2019, 66.2% of its tonnage was from commercial haulers. Southwest Recycling & Transfer Station (SWRTS) 21311 61 st Place W, Mountlake Terrace, WA 98043 The $28 million SWRTS facility opened in September 2004. Located on a 9-acre site, it has a 37,500 square foot tipping floor and a design capacity of about 1,200 tons/day and 260,000 tons/year. SWRTS has peak capacities of 120 tons per hour, 1,100 vehicles per day, and 140 vehicles per hour. In 2019, 56.9% of its tonnage was from commercial haulers. Drop Boxes (DBs) Two DBs, in Gold Bar and Oso, were closed in early 2009, leaving three DBs in Snohomish County. Self -haulers currently utilize DBs at three locations: • Granite Falls DB: 7526 Menzel Lake Road, Granite Falls, WA, 98252 • Dubuque Road DB: 19619 Dubuque Road, Snohomish, WA, 98290 • Sultan DB: 33014 Cascade View Drive, Sultan, WA, 98294 DBs allow a maximum load of 5 cubic yards per customer. As of 2021, the minimum cost to dispose of up to one cubic yard of material is $20, and each additional cubic yard is $20. The current tonnages of waste delivered to the drop box sites are shown in Table 1. Transfer Packet Pg. 284 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review SPECIAL WASTES Chapter 173-303 WAC, the Dangerous Waste Regulations, defines special waste as a type of dangerous (i.e., hazardous) waste. However, historically the term "special waste" has been widely used in Washington State to refer to problematic solid wastes. For the purpose of this Plan, special waste refers to special types of solid waste, a usage that is consistent with Chapter 7.35 of the Snohomish County Code and also with other solid waste management plans in Washington State. Some special wastes have some similarities to "normal" municipal solid waste and can be managed in a similar fashion at solid waste facilities but many special wastes require additional precautions or special handling procedures to avoid creating elevated risks to the environment or to human health and safety. The County's waste acceptance policy is updated periodically to reflect evolving programs and regulations. This policy identifies the various wastes accepted at County solid waste facilities, notes those that require special preparation, and lists options for handling wastes that are not accepted at County facilities. Any changes in the waste acceptance policy take precedence over the information in this Plan. There are five broad categories of special waste: • Wastes not accepted at County facilities: o Air conditioners o Asbestos containing material o Bio-hazardous/medical waste (all types) o Canisters and tanks o Contaminated soils o Dehumidifiers o Electronics (E-waste) o Heat pumps o Industrial ash o Liquid waste o Major motor vehicle components o Pharmaceutical waste (sharps/needles) o Refrigerators/freezers o Rodent -infested loads o Septage or septic tank waste. o Additional wastes identified in Snohomish County Code 7.41.050. • Wastes requiring special preparation for acceptance at County facilities: o Ash o Asphalt, brick, concrete, dirt, sod, sand, gravel, and rocks o Canopies o Contaminated soils not designated as hazardous waste o Dead animals (less than 10 pounds) o Fecal matter from pets o Grease -trap solids Transfer Packet Pg. 285 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review o Latex paint (open, dried -out cans accepted at County at transfer stations or DBs; liquid paint accepted at the Household Hazardous Waste Facility) o Sewer treatment plant screenings and grit o Tires o Yard debris/clean wood debris • Certain wastes are accepted for recycling only (i.e., not for disposal): o Large household appliances not containing Freon or chlorinated fluorocarbons o Automotive products including lead acid batteries, motor oil and filters, and antifreeze, with quantity limits o Fluorescent tubes, high intensity discharge lamps, and compact fluorescent bulbs o Lawn mowers (fluids drained, battery and extra plastic removed) • E-waste, sharps (syringes) and pharmaceuticals are handled by product stewardship programs funded and managed by the manufacturers of the original products. Household hazardous wastes and business -generated hazardous wastes are prohibited at the transfer stations and DBs but may be accepted at the Household Hazardous Waste Facility. In addition to the above, there are size restrictions for the wastes accepted at NCRTS and the drop box sites. At these facilities, items must be less than six feet long or 25 square feet in area, except sofas, appliances, mattresses, doors, carpets, and rugs. PLANNING ISSUES Near -Term Planning Issues Current issues related to the solid waste transfer system include: Waste disposal tonnages in Snohomish County and across the United States decreased sharply in 2008 and 2009 due to the economic downturn. As the economy recovered, waste tonnages have grown but are still within the capacity of Snohomish County facilities (see Table 2). The one possible exception currently is the Dubuque Road DB (see next bullet), which is currently struggling with traffic backups onto a local main road. Previous projections did not foresee any other major problems with capacity that could not be addressed with operational changes (such as expanding hours of operation or other steps). It remains to be seen, however, whether the impact of the 2020 COVID-19 pandemic will create another recession and another drop in waste tonnages, or if the pandemic will lead to an increase in tonnages (as it appears to be doing in the short term). Transfer Packet Pg. 286 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Notes: NA = Not Available. The average tons per day figures do not include "recyclables" (see Table 1), since those are delivered to separate containers at the transfer stations. Sources: Snohomish County records and "Evaluation of Solid Waste Facility Needs Technical Memorandum (HDR 2018). • A recent study (Parametrix 2020) evaluated several alternatives for expanding the Dubuque Road DB site to increase waste handling capacity and relieve weekend traffic issues. A significant impediment to upgrading the site, however, is the proximity of a City of Everett water transmission line and maintenance easement. • Replacement of a compactor at NCRTS will be completed in 2021. • The operation and use of the vactor decant facility needs to be reviewed, including an investigation into customer use, capacity issues, rates, facility configuration and potential improvements. Long -Term Planning Issues Current long-term issues related to the solid waste transfer system include: • Expanded hours of operation at the transfer stations could provide additional system transfer capacity. • Expansion of the Intermodal Yard onto adjacent County -owned properties if additional capacity is needed. ALTERNATIVES Alternative A — Expand Operational Hours at ARTS and SWRTS If solid waste facility capacity ever became an issue, expanding the hours of weekday operation at ARTS, SWRTS and NCRTS would give staff extra time to compact MSW and load shipping containers (HDR 2018, Scenario 3). This could be combined with expanding weekday hours for receiving MSW, allowing more time for commercial loads Transfer Packet Pg. 287 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review to be delivered. Expanding weekend hours could reduce waiting times by spreading traffic volumes over more hours, an important customer benefit. While a local noise ordinance limits the hours of operation at SWRTS, the other two primary transfer stations (ARTS and NCRTS) have no such limitations and could theoretically operate 24 hours per day and seven days per week. Expanding the hours of operation will likely require the hiring of additional staff. Alternative B — Expand the Dubuque Road Drop Box Facility A study completed in late 2020 evaluated options for an enhanced Dubuque Road DB facility to serve the growing population in central Snohomish County. The results of that study and other options are being evaluated. Alternative C — Evaluate Vactor Decant Facility Use, Capacity and Operations Use of the vactor facility is at an all-time high and there are several issues that need to be reviewed and potentially adjusted, such as grit storage, the physical facility footprint, capacity with the Silver Lake Water District, user fees, waste restrictions and automated processing of vactor-related transactions. RECOMMENDATIONS The following recommendations are being made for the solid waste transfer system T1) Upgrade the Dubuque Road DB to meet the demands of capacity and population growth in central Snohomish County. T2) Expand Intermodal Yard if additional capacity is needed there. T3) Evaluate the use and operation of the vactor decant facility. Snohomish County is the lead agency for these recommendations. Implementing these recommendations will require additional Solid Waste Division staff time. Conducting a cost -benefit analysis to evaluate revenues, costs, tonnages, greenhouse gas emissions and other transfer system -wide factors will help to determine the timing of implementation. REFERENCES HDR 2018. HDR, Task 4 — Evaluation of Solid Waste Facility Needs Technical Memorandum, May 25, 2018. Parametrix 2020. Parametrix, Dubuque Road Drop Box Expansion Planning, December 2020. Transfer Packet Pg. 288 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review This page intentionally left blank to facilitate double -sided printing Transfer Packet Pg. 289 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review DISPOSAL SUMMARY This technical memorandum discusses existing programs and facilities, identifies relevant planning issues, and develops and evaluates alternative strategies for disposal of municipal solid waste (MSW). The recommendations made in this technical memorandum address the appropriate uses of closed landfills and continued enforcement of flow control. BACKGROUND Where and how waste is disposed affects public health and the environment, today and in the future, making the final disposition of waste a critical element of this plan. This memorandum discusses the County's current garbage disposal system and touches on goals for waste prevention and diversion. Current prevention and diversion methods (such as recycling and composting) are addressed in other memoranda. Goals and Policies for Disposal Goals and policies specific to disposal include: • Goal 2: Ensure efficient services for a growing and changing customer base. • Policy 2-5, Waste Disposal: Continue to evaluate and monitor waste disposal options and services that meet customer needs and are in line with other goals and policies of the Solid Waste Comprehensive Plan. • Related Policies in other technical memoranda: o Policy 2-1, Recycling: Continue to offer and develop programs that encourage recycling. o Policy 2-2, Organics: Continue to promote and expand the collection and non- landfilling of yard debris, wood waste, and food waste. o Policy 2-4, Waste Transfer: Provide a variety of equitable and efficient waste transfer services to County residences and businesses that are in line with the Division's other goals and policies.. o Policy 2-7, Administration and Regulation: Ensure that administrative services and regulatory activities provide adequate support for policies and programs undertaken by the Division. Disposal Packet Pg. 290 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review o Policy 2-8, Moderate Risk Waste: Continue efforts to reduce the generation and toxicity of moderate risk waste and to ensure that convenient, cost effective and sustainable options for its safe management are available. Regulations for Disposal Regulations specific to disposal include: • Chapter 70A.205 RCW This law addresses several aspects of waste disposal, including inert waste landfills, disposal facility siting and permitting, reserve accounts for landfill, and other requirements. • WAC 173-350-320 provides the rules for solid waste handling standards for piles used for storage or treatment. • WAC 173-350-400 — This rule establishes standards for limited purpose landfills • WAC 173-350-410 — This rule establishes standards for inert waste landfills and facilities that use inert waste as a fill component. This regulation is applicable to facilities with a total capacity greater than 250 cubic yards. • Chapter 173-351 WAC This rule establishes minimum statewide standards for municipal solid waste landfills. • Snohomish County Code Chapters 7.35 and 7.41 — Changes were made to the County Code in early 2011 to promote recycling and to ensure that materials destined for landfill disposal are properly handled and are disposed in the Snohomish County solid waste system. These are discussed in detail in a later section on Impact of Flow Control. • Snohomish County, King County, and the City of Bothell have reached an agreement regarding disposal of waste collected in Bothell. Waste collected within the city limits established prior to January 1, 2011, will remain under King County jurisdiction for disposal. Any annexations after January 1, 2011 by the City of Bothell of Snohomish County lands will fall under Snohomish County jurisdiction for disposal. See Appendix G for copies of interlocal agreements. EXISTING PROGRAMS AND ACTIVITIES Solid waste that is not recycled or otherwise diverted is compacted into shipping containers at the transfer stations and hauled by truck to Snohomish County's intermodal rail facility in Everett. The facility is operated by Regional Disposal Company (now Republic Services) through a contract with Snohomish County. The waste is hauled by the Burlington Northern -Santa Fe (BNSF) railroad to the Roosevelt Regional Landfill in Klickitat County, Washington. The landfill began operations in 1991 and has an on -site landfill gas -fired power plant that generates renewable natural gas that the Klickitat Public Utilities District sells to Puget Sound Energy. Disposal Packet Pg. 291 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Table 1 lists the active solid waste sites located in Snohomish County. As of early 2020, the only active landfills in Snohomish County were inert waste landfills. In addition to the four active sites shown in Table 1, there were eight sites with piles of inert waste that were exempt from permitting and four sites using piles for storage or treatment. Table Site Name AAA Monroe Rock CorpSnohomish City Type Inert Waste Landfill Cemex Inert Waste Landfill, Everett Everett Inert Waste Landfill Everett Water Filtration Plant Sultan Inert Waste Landfill Woods Creek Quarry Inert Waste Landfill Monroe Inert Waste Landfill Source: Ecology website, see https://ecologV.wa.gov/Research-Data/Data-resources/Solid-waste- recycling-data (Ecology 2020). Snohomish County Public Works owns five solid waste landfills: the Bryant Solid Waste Landfill, Cathcart Solid Waste Landfill, Lake Stevens Solid Waste Landfill, Lake Goodwin (Warm Beach) and the Sisco Landfill. All of these landfills show decreasing landfill gas production, ground water contamination, and surface water contamination. Snohomish County Parks and Recreation owns the McCollum/Emander Solid Waste Landfill, but its post -closure care is the responsibility of Snohomish County Public Works. Active solid waste facilities such as drop boxes, transfer stations, and moderate risk waste facilities are addressed in other technical memoranda. The Vactor Decant Facility at 8915 Cathcart Way in Snohomish accepts waste from cleaning out storm drains and catch basins. Additional information about facilities, including closed landfills no longer requiring monitoring, can be requested from the Snohomish Health District. SITING OF DISPOSAL OR RECYCLING FACILITIES Solid waste disposal, transfer, recycling, and composting facilities are often not welcomed as potential neighbors. Nevertheless, they are necessary for public health and implementation of public policy. Therefore, the ability to site, construct, and operate these types of facilities must be preserved. While environmental and land use controls are not a responsibility of the solid waste system, the Solid Waste Management Division will cooperate with those agencies and jurisdictions having land use and environmental control powers. This will help ensure that such facilities can be located in a manner that is fair and equitable for those who will be impacted by their location, as well as those who utilize or benefit from the facilities. Disposal Packet Pg. 292 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Siting criteria in state solid waste regulations were developed in the 1980s to address the siting of new MSW landfills. Because recyclables are (from a regulatory standpoint) a form of solid waste, recycling facilities must in general meet the same siting requirements as solid waste handling and disposal facilities. Appendix C provides more information about the siting process for solid waste facilities. IMPACT OF FLOW CONTROL Changes made in early 2011 to Snohomish County Code 7.35 and 7.41 were known as "flow control" because they control the handling and ultimate disposal of solid waste generated within Snohomish County. The Code now further clarifies the requirement that wastes generated in Snohomish County go to transfer facilities in the County. The purpose of the change was: to provide transparency about which materials are being recycled and which materials are being disposed at a landfill; • to promote recycling; and • to ensure that landfill -disposed materials are properly handled and are disposed in the Snohomish County solid waste system. Disposal fees for waste generated in Snohomish County pay for the ongoing monitoring of six closed landfills, operation of seven waste transfer facilities, illegal dumping cleanup, recycling and program planning, and operation of a household hazardous waste drop-off station. The County's solid waste system benefits all residents and businesses in Snohomish County and receives no local taxes or general fund revenues It is important to keep revenue associated with waste generated in Snohomish County in the local solid waste system (through flow control) to cover the cost of these community programs and services. Key highlights of the clarifications in the code include: Commercially provided containers for hauling non -recyclable waste for landfill disposal must be marked with the words "solid waste for disposal," "landfill," or "garbage." These containers must be transported to a Snohomish County transfer station. It should be noted that state law restricts the commercial hauling of waste for landfill disposal to UTC-certificated waste haulers and city contracted haulers. Others can "self -haul" their own waste, including businesses and residents, as well contractors who can self -haul their own construction and demolition wastes for landfill disposal. In all cases, the waste must go to Snohomish County transfer facilities. • Commercially provided containers for hauling recyclable materials for recycling must be marked with the words "recyclables" or "recycling" or display the universal recycling symbol (three chasing arrows that form an unending loop). These containers can ONLY be transported to a reclamation site/processor to be recycled. They can be transported to a recycling facility within or outside of Snohomish County Disposal Packet Pg. 293 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review at whatever rate is offered by the hauler/processing facility. State law allows materials that will be recycled to be hauled by a wider range of businesses, including properly -licensed common carriers, such as construction and demolition material haulers. Recyclable materials can also be "self -hauled" to a recycling facility or drop-off site." • Any site utilizing recycling services must also have a properly marked container for non -recyclable waste for landfill disposal. • Only recyclables that are actually going to be recycled should be put in the recycling containers. If the recycling containers have more than 10 percent accidental and incidental non -recyclable waste (by volume), they need to be "cleaned up" on site before they can be hauled to a recycling facility. • Intermodal containers for hauling waste for landfill disposal directly to rail facilities are not allowed on construction/demolition job sites, except as otherwise approved by Snohomish County Solid Waste Division for the hauling of friable and non -friable asbestos containing material or petroleum contaminated soils. • Construction and demolition waste hauled to Snohomish County transfer stations are charged at the rate of $105/ton (this rate is current as of 2021). • Non -recycled residuals from reclamation facilities processing recyclables in Snohomish County must be disposed of as solid waste at a rate of $105/ton (2021 rate) or the rate of $65/ton (2021 rate) if the facility meets certain requirements and utilizes an intermodal container. Flow control officers observe recycling facilities and construction projects throughout the County to see that materials are actually being recycled. These officers document contamination and code issues related to the improper use of recycling or disposal of materials. Snohomish County is partnering with local cities, other County departments both within Snohomish County and outside the county, Ecology and the UTC for these enforcement and education activities. Many construction and demolition recycling programs do not meet the 10% rule or struggle to follow the requirements listed in SCC 7.35.125. Snohomish County continues to correspond with and educate local recyclers and industry providers. The County issued one violation for flow control in 2019. PLANNING ISSUES Near -Term Planning Issues Current planning issues related to waste disposal include: • The County is interested in establishing a policy for beneficial use of closed landfills. This could include locating recreational activities on closed landfills, provided they do not compromise the integrity of environmental control systems such as the landfill cover or landfill gas control systems. For example, these activities may be restricted to passive recreational activities such as walking trails and educational kiosks. Disposal Packet Pg. 294 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Continued enforcement of flow control activities are an integral component of disposal of solid waste in Snohomish County. Companies are continually engaging in "sham recycling", not following mandated hauling guidelines or avoiding facility tipping fees by exporting solid waste out of the county. Long -Term Planning Issues Waste shipments by railroads have provided reliable transportation of large quantities of solid waste exported to landfills in eastern Oregon or Washington, with only infrequent service interruptions due to factors such as extreme weather, landslides, and temporary lack of empty shipping containers. However, it should not automatically be assumed that there will always be sufficient rail capacity available at a price compatible with solid waste disposal rates. Over the long run, the demand for rail transportation is likely to grow along with population. The major freight railroads (BNSF and Union Pacific) are making investments to add capacity and improve service to customers in Washington State, but their business practices and investment priorities are also heavily influenced by the railroads' national -level needs and price competition. Factors that could significantly affect future rail demand and pricing include: • Increases or decreases in bulk exports such as coal, oil, or agricultural products. • Volatility in global markets (where are products coming from or going to). • Shifting economics between rail and truck. • Fluctuating fuel costs and potential conversion to alternative sources of energy. • Global economic changes, such as tariffs that could increase or decrease the amount of American products being exported and foreign goods being imported. • Political changes. • Climate change, which could affect the type and quantity of crops grown; flooding and washouts of track; wildfires and extreme heat. • Regulatory changes, such as more or less stringent emissions limits from diesel locomotives and other greenhouse gas measures. Since the mid-2000's, numerous studies of the capacity of Washington's railroads have been performed, many on behalf of the Washington State Department of Transportation. These studies looked at factors such as the inherent physical capacity of the track system; the location of bottlenecks; growth in demand for shipment by rail as well as by truck or barge; the effects of climate change; proposed capital improvement projects; and related public and private investment. The 2019 Washington State Rail System Plan (WSDOT 2019) provides a recent assessment of rail capacity and projections of future demand for freight and passenger services. Disposal Packet Pg. 295 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review ALTERNATIVES Alternative A — Policy for Beneficial Activities at Closed Landfills The County could establish policy and guidelines for appropriate uses of closed landfills that support Beyond Waste goals, while protecting the integrity of the environmental protection systems in place at the landfills. Alternative B — Continued Enforcement of Flow Control Portion of County Code This alternative involves the monitoring of waste generated at construction or demolition sites and the placement of wastes in the properly labeled containers, as well as tracking the final disposition of waste and recyclables. RECOMMENDATIONS The following recommendations are being made for disposal of municipal solid waste D1) Establish policies and guidelines for appropriate uses of closed landfills. D2) Continue enforcement of the flow control elements of the revised County Code Snohomish County will be the lead agency for these two recommendations. These recommendations will not lead to a significant increase in staffing requirements or other budget demands, and can be continue to be implemented on an ongoing basis. REFERENCES Ecology 2020. Washington Department of Ecology, information from Ecology's website, httDS:Hecoloay.wa.aov/Research-Data/Data-resources/Solid-waste-recvclina-data. March 2020. WSDOT 2019. 2019 Washington State Rail System Plan, December 2019. Disposal Packet Pg. 296 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review This page intentionally left blank to facilitate double -sided printing Disposal Packet Pg. 297 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review ENERGY FROM WASTE (EfW) SUMMARY This technical memorandum discusses the current options for deriving energy from waste (EfW). Historically, the term waste -to -energy (WTE) has been used but this term applies primarily to combustion methods; now the broader term EfW is being used to refer to a wider variety of technologies that utilize thermal, biological, mechanical and/or chemical processes. While many show a degree of promise and could provide a variety of advantages, most of these are still unproven on a large scale in the United States. This technical memorandum provides a brief overview of current technologies for producing energy from waste. It is not intended to provide detailed information for the selection of a technology that would be appropriate for Snohomish County. This technical memorandum recommends monitoring the progress of these technologies to see if any might be of value to Snohomish County in the future. BACKGROUND Throughout history, humans have burned garbage to minimize its odors, deter pests, and reduce its volume. Open burning and incinerators with minimal or no controls were widely used in the United States until the 1980s. At that time, there was growing interest in the U.S. for 1) cleaning up the air emissions from solid waste incinerators, and 2) recovering energy from incinerators in the form of steam and electricity. A new style of incinerator was developed, which became known as a waste -to -energy (WTE) facility. Most of the WTE facilities in the U.S. were constructed during the 1980s and 1990s. By the mid-1990s, interest in WTE in the U.S. had declined due to the public's concerns about toxic air emissions, especially carcinogens such as dioxins and furans. Despite improved air emissions control equipment, no new large (more than 500 tons/day) WTE facilities were brought on-line in the U.S. between 1996 and 2015. Meanwhile, WTE facilities in Europe continued to enjoy public support and are widely used to generate electricity and steam for heating buildings. After a 20-year hiatus in the U.S., a new 3,000 ton per day WTE facility opened in West Palm Beach, Florida in 2015. In the past few years, interest in WTE and the broader group of EfW technologies has begun to grow again in the U.S. One primary factor spurring that interest is a concern about climate change and greenhouse gases (GHG) from burning fossil fuels to generate electricity. As an alternate energy source, the attractiveness of EfW may increase or decrease depending on whether fossil fuel prices appear to be rising or falling. Energy from Waste Packet Pg. 298 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Goals and Policies for Energy from Waste Goals and policies specific to energy from waste include: • Goal 1: Support actions to reduce climate change and promote sustainability. Policy 1-2, Energy from Waste: Continue to monitor new and existing technologies for potential benefits to Snohomish County. • Related policies from other technical memorandums include: o Policy 1-1, Climate Change: Support efforts and actions by County and other agencies to reduce GHG emissions and to lessen and prepare for the impacts of climate change. Regulations for Energy from Waste The following regulations apply to energy from waste facilities and activities: State regulations governing energy recovery, incineration and anaerobic digestion facilities can be found in Chapter 173-350 WAC, the Solid Waste Handling Standards. Chapter 173-350 WAC sets minimum functional performance standards for the proper handling of solid wastes. WAC 173-350-240 contains rules for energy recovery and incineration facilities, and WAC 173-350-250 contains rules for anaerobic digestion. Additional rules for incineration can also be found in Chapter 173-306 WAC (special incinerator ash management standards) and Chapter 173- 300 WAC (certification of operators of solid waste incinerator and landfill facilities). • Chapter 7.35 of the Snohomish County Code addresses incineration and other aspects of solid waste management. Depending on the type of facility and the technology employed, additional rules from the Puget Sound Clean Air Agency, EPA and other agencies would likely also apply. EXISTING PROGRAMS AND ACTIVITIES Current EfW Projects As noted above, the term "energy from waste" (EfW) is being used more commonly now to refer to a wider variety of technologies that utilize thermal, biological, mechanical and/or chemical processes. There are relatively few EfW facilities used in the region. Some examples are briefly described below: • Spokane WTE Facility: The City of Spokane operates an incinerator using mass burn technology. Mass burn technology is distinguished from other approaches by the fact that there is little pre-treatment of the waste. This facility has operated since 1991 and has a current capacity of 800 tons per day. It generates 22 megawatts of electricity, which is enough to power 13,000 homes. The solid waste processed is Energy from Waste Packet Pg. 299 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review reduced 90% by volume and 70% by weight. The ash is sent to the Roosevelt Regional Landfill for disposal. Marion County WTE Facility: Marion County's solid waste disposal system uses a mass burn incinerator located in Brooks, Oregon just off 1-5. The plant is privately owned and operated by Covanta Marion, Inc., a subsidiary of New Jersey -based Covanta Energy Corp, which operates about 50 incinerators WTE plants around the world. The facility processes an average of 550 tons of garbage each day. The garbage is dumped into a 34-foot deep pit, which can hold nearly 3,000 tons at one time. An overhead crane mixes the garbage in the pit and lifts it into one of the two hoppers that feed the two boilers. The trash is burned at temperatures reaching 2,000 °F, which in turn boils water to generate steam to feed turbines that generate approximately 13 megawatts of electricity. This facility processes about 90% of Marion County's garbage. The other 10% consists of construction and demolition wastes, food processing waste, and other miscellaneous non -burnable materials. Tacoma Food Waste Project: The City of Tacoma experimented with processing source -separated food waste to supplement sewage in digesters at its wastewater treatment plant to produce methane gas that could be upgraded to pipeline quality for sale to a utility. This practice was abandoned for cost issues and technical reasons, and Tacoma's food waste is now combined with yard debris and composted. Qualco Energy: The Qualco Energy facility near Monroe, WA converts dairy manure and other organics into methane gas and generates 450 kW of power. The electricity generated is sold to the Snohomish Public Utility District. In addition to dairy manure, this facility has handled other wastes such as food waste, fish waste, cattle and chicken blood, trap grease, pulp, whey, and expired beer, wine, and soda This facility also produces compost. • H.W. Hill Landfill Gas Project: The regional landfill operated by Republic Services in Roosevelt, WA receives garbage from Snohomish County and many other municipalities. The gas created by the decomposing garbage is about 50% methane and 50% carbon dioxide, and is used to produce renewable natural gas (RNG), which the Klickitat PUD sells to Puget Sound Energy. Wood Waste used for Fuel: There are several facilities throughout the State of Washington that use wood waste for heat and electricity. The Hampton lumber mill in Darrington, WA burns wood waste (biomass) to cogenerate steam for drying lumber and electricity which is sold to the local utility. The McKinley Paper Company in Port Angeles, WA burns wood waste in a biomass cogeneration plant to provide steam for their operations, generating 9.5 megawatts. It should be noted that the facilities listed above are generally in compliance with air quality and other environmental standards, and WTE facilities typically must meet more stringent standards than other power plants and facilities. It is anticipated that any new facilities proposed or constructed will need to meet even more stringent standards. Energy from Waste Packet Pg. 300 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review POTENTIAL EfW TECHNOLOGIES EfW technologies can be grouped into three major categories: thermal, biological and chemical, and other technologies. A brief summary of these technologies is shown below. Thermal EfW Technologies: Thermal technologies typically operate in a range of 700 to 10,000 OF. They have higher reaction rates than biological/chemical technologies. Most thermal technologies produce electricity as their primary energy product. The major types of thermal technologies include: Mass Burn (Incineration): "Mass burn" facilities burn waste in an "as received" condition, without further preparation other than the removal of some large, undesirable objects such as major appliances. Incineration involves burning solid waste in a furnace under aerobic conditions and recovering the heat as steam, which drives a steam turbine and electrical generator. The waste is burned on a reciprocating grate, a technology generally licensed from one of several European companies who have proprietary equipment systems. Incineration plants larger than about 400 tons/day capacity utilize a "waterwall" boiler, where the furnace walls are actually water -filled tubes. The burning waste heats the tubes and creates steam which then drives a turbine (electrical) generator. Having been used successfully around the world for decades, mass burn is still the primary EfW technology, with continued improvements in the design of the waste -burning grates, air pollution control equipment, and combustion control systems. Refuse -Derived Fuel: A few US facilities use "refuse -derived fuel" (RDF), or waste that had been shredded and sorted to produce a higher quality, cleaner -burning fuel Shredding solid waste and removing non-combustible materials such as glass and metals increases the heating value of the fuel and reduces the amount of material that is either abrasive or deleterious to the incinerator. The shredded RDF is more uniform in size and burns more evenly than unprepared waste. The added capital and operating costs of processing solid waste into RDF, however, has made it less popular than mass burn and relatively few U.S. plants use this technology. Advanced Thermal Recycling: Advanced thermal recycling is a second -generation mass burn technology that burns carbon -based materials in an oxygen -rich environment at temperatures of 1,300 to 2,500 OF. The grate, steam turbine, and generator are similar to those used in mass burn plants. The advanced air pollution control system captures and removes components from the flue gas stream and converts them to potentially saleable byproducts such as gypsum (calcium sulfate) and hydrochloric acid. Metals in the bottom ash from the grate are recycled and the ash can be used for road construction as is currently done in Germany. Advanced thermal recycling is essentially the current state-of-the-art for traditional mass burn WTE technology. Energy from Waste Packet Pg. 301 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Pyrolysis: Pyrolysis is the thermal degradation of organic materials in the absence of oxygen using an indirect heat source at about 750-1,650 OF. The byproducts are a synthetic gas (syngas), tars, and unburned carbon char. The syngas can be burned to generate steam or electricity. Although the char theoretically has industrial and consumer uses, the markets for such products have proven to be limited. Gasification: Gasification is the thermal degradation of organic materials in the presence of a limited amount of oxygen, less than that required to completely combust the materials. Gasification uses direct or indirect heating at about 1,400- 2,500 OF to produce either fuel gas (methane and lighter hydrocarbons) or syngas (carbon monoxide and hydrogen). These can be burned to generate steam or electricity. Plasma Arc: Plasma is an electrically conducting gas produced by passing an electrical current through graphite electrodes. Operating at temperatures over 7,000 OF, the plasma can decompose organic materials into a synthetic gas (syngas) composed primarily of carbon monoxide and hydrogen. Gaseous chemical compounds are broken down into their constituent elements. Inorganic materials solidify into a vitreous (glass -like) slag. Plasma arc is essentially a gasification technology, although in Japan, a primary use of plasma arc equipment is to reduce incinerator ash to an inert slag that does not leach hazardous compounds into groundwater. Geoplasma proposed the first plasma -based waste disposal system in the U.S. in St. Lucie County, Florida, which would have disintegrated "fresh" MSW and MSW mined from an existing landfill. However, the project was cancelled in early 2012 due to technical and economic issues. Other cancelled plasma arc facilities include projects in Vancouver, B.C. and Tallahassee, Florida. A primary stumbling block for this technology is the heterogeneous nature of MSW, which makes it difficult to handle and to maintain consistent physical/chemical reaction conditions. • Catalytic Cracking: Catalytic cracking is a thermochemical process that uses catalysts to accelerate the process of breaking down polymers (e.g. plastics) into their basic building blocks, called monomers. Standard oil refinery techniques can then be used to process the monomers into traditional fuels such as diesel and gasoline. This technology would apply mainly to plastics, which comprise about 13% of total MSW by weight. Biological and Chemical Technologies: Biological and chemical technologies operate at lower temperatures and have slower reaction rates than thermal technologies. They can accept feedstocks with high moisture content but require material that is biodegradable. This means that materials such as metals, glass, and most plastics must be removed prior to beginning the biological/chemical reactions, or screened later. Useful byproducts can include fuel, electricity, compost, and chemicals. The following are typical biological/chemical technologies: Energy from Waste Packet Pg. 302 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Anaerobic Digestion: This technology uses a series of bacteria to decompose biodegradable material in the absence of oxygen, producing a medium -Btu gas containing 50% to 70% methane and 30% to 50% carbon dioxide. This gas can be burned in an internal combustion engine or a gas turbine, which in turn would drive an electrical generator. Anaerobic digestion also produces a residue that can be suitable for composting. • Ethanol Fermentation: A series of chemical reactions is required to produce ethanol (a type of alcohol) from waste materials. The first reaction is hydrolysis, which converts organic materials to sugars. The sugars are then fermented to make dilute ethanol, which is then further distilled to produce a fuel -grade ethanol. The hydrolysis process for MSW is still under development. Thermal Depolymerization: This process reduces complex organic materials into a substance that is similar to crude oil. This is generally done with agricultural and animal wastes, which are ground, mixed with water, and then subjected to heat and pressure. The resulting hydrocarbons are further processed and distilled to produce a crude oil. Considerable development is required before this technology could be applied to MSW. Other Technologies: There are a few additional EfW technologies that do not fit neatly into the above two categories, or that consist of a combination of technologies: Dens ification/Pelletization: Solid waste can be compressed and extruded through a machine to make fuel pellets used by industrial processes as a substitute for coal, oil, or natural gas. As with RDF, the cost of processing waste into pellets has inhibited this technology from becoming more widespread. In the U.S., pelletization is used mainly on small and relatively homogenous waste streams such as those produced by industrial plants. Landfill Gas: The decomposition of garbage in a landfill produces a methane - carbon dioxide mixture known as landfill gas (LFG). Because methane is potentially explosive, it is a long-standing industry practice (and an EPA requirement for large landfills) to collect the LFG and burn it in a flare to eliminate the explosion hazard. The fact that methane is also a potent greenhouse gas is added motivation to capture LFG, which can be burned in an internal combustion engine, gas turbine, steam boiler or fuel cell to produce electricity. Other technologies scrub and compress the methane, so it can be sold and injected into commercial natural gas distribution systems or utilized in CNG fleet vehicles. Mechanical/Biological Treatment (MBT): MBT utilizes a variety of mechanical and biological processes to recover recyclables, stabilize organic material, generate energy, and produce products. In the European Union, an estimated 300 facilities use MBT to recover recyclables and produce solid recovered fuel (SRF), a substitute for coal, especially in cement kilns. Energy from Waste Packet Pg. 303 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review In the US, Entsorga (West Virginia) uses a proprietary Italian high efficiency biotreatment process that automates the separation of larger, dry material from smaller, higher -moisture material. The latter is aerated and dried for 7-10 days to bio-stabilize it. In the subsequent mechanical refinement stage, the two material streams are recombined, recyclables and undesirable material removed. The remainder is ground into SRF, a fluffy shredded paper mix used to supplement coal in cement kilns. RePower South's 50 ton per hour facility near Charleston, South Carolina uses shredders, screens, conveyors, magnets, and optical sorters in about 20 process steps to shred, size, and sort MSW into cardboard, ferrous and non-ferrous metals, and several types of plastic, all of which are baled for market. The process also creates a fuel to supplement coal in cement kilns, industrial boilers, and electric utility boilers. PLANNING ISSUES The planning issues in this technical memo are separated into general issues (which are primarily associated with short-term issues and/or small-scale facilities) and issues that Snohomish County might consider if they wish to look at an EfW approach in the future instead of a waste export system. General Issues The general issues associated with EfW include: Many EfW technologies are based on the production and sale of alternative fuels to supplement or replace coal or other fossil fuels in cement kilns, industrial boilers, and electric generation utilities. The definition of "recycling" in Washington State law (WAC 173-350-100) and Snohomish County Code (SCC 7.35.020) explicitly excludes conversion of waste for use as fuel in incinerators. Thus, because they are not considered recycling facilities, facilities engaged in the production of alternative fuels from waste materials must meet siting and permitting requirements for solid waste facilities. • Publicizing the manufacture of alternative fuels as "recycling" is misleading to the public and to businesses that are involved in the system. Alternative fuels manufactured from waste stream components can displace some fossil fuel in industrial applications such as cement kilns. Beneficial use of certain solid waste components that currently lack a viable recycling market is advantageous, but not if this discourages the development of a true recycling market. Energy recovery ranks higher than landfilling in the State and Federal waste management hierarchies. Conversion of materials to a beneficial use, such as the large volumes of wood waste that are being converted to hog fuel, reduces the waste volumes that need to be landfilled. Energy from Waste Packet Pg. 304 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review • In addition to reducing the amounts of materials needing disposal in a landfill, EfW system can create local jobs and other economic benefits. • Failure to pay tipping fees deprives the County of revenue that supports several programs, such as litter crew services, proper management and disposal of moderate risk wastes, disaster debris planning, other solid waste planning and program management, management and monitoring of closed landfills, RV and boat disposal (Environmental Cleanup - ECUP), and solid waste education programs. Current Snohomish County Issues Some organizations and businesses in Snohomish County have expressed interest in utilizing EfW and are actively exploring ways to take advantage of the technology. This interest is driven by the potential revenue from the sale and export of "alternative fuel" made from waste materials. One of the biggest issues directly impacting Snohomish County is the export of residuals from recycling processes to cement kilns in Canada. Described in greater detail in the Disposal technical memo, SCC 7.35.125 requires that residual solid waste be disposed of at a Snohomish County solid waste facility. However, companies argue that they are manufacturing an alternative fuel to meet customer specifications, and that therefore it is no longer a residual byproduct of the recycling process, having been transformed into a completely new commodity. The export of processed solid waste (alternative fuel) to EfW facilities, in violation of flow control ordinances, constitutes a regional problem. The County will continue to collaborate with regional partners including local health districts, local government, and State agencies to address this issue. King County Example Encouraged by the opening of a new 3,000 ton per day mass burn EfW facility in West Palm Beach, Florida in 2015, the King County Council included advanced thermal recycling (mass burn with enhanced recycling and advanced air pollution control) in a study that examined its alternative disposal options (King County 2019). This study was prompted by the upcoming closure of King County's Cedar Hills Landfill. The study concluded that this type of EfW would provide King County with less expensive waste disposal over a 50 year time horizon than if it began exporting its waste by rail. However, this does not necessarily imply that EfW would be less expensive than Snohomish County's existing waste export by rail program. There are a number of factors that differ for King County (see below) and there are also risks associated with this type of approach (siting and permitting delays, unexpected costs, siting problems in general, etc.) that could lead to this approach being more expensive than anticipated. King County's solid waste system differs from that of Snohomish County's in a number of important ways: • King County's transfer system is somewhat larger than Snohomish County's, consisting of 8 transfer stations and two drop box facilities. Energy from Waste Packet Pg. 305 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review • Rather than conducting a complex facility siting exercise, King County made the simplifying assumption that the new EfW facility could be located at the Cedar Hills Landfill site, resulting in no change to established waste transfer patterns. • King County is served by two railroads (BNSF and Union Pacific) and thus could export waste from one of two intermodal facilities. However, King County would have to establish a new waste export program for itself. • King County's base EfW scenario was a 3,000 ton per day (90-100 megawatt) facility, with an option to add another 1,000 ton per day combustion train. This is roughly twice Snohomish County's average daily tonnage. • Solid waste disposal and recycling programs could significantly change over the 50 year time horizon of the study. Because EfW facilities are extremely capital intensive, it would be difficult to draw reliable conclusions about feasibility unless Snohomish County conducted its own study based on its own unique features. Issues for a Countywide System Snohomish County already has a reliable and cost-effective solid waste disposal system that rail -hauls waste to a privately owned landfill in eastern Washington for disposal. In the future, however, the County may choose to consider other methods to dispose of some or all its solid waste. The motivation to do so may include a variety of factors such as landfill disposal costs, climate change, energy prices, materials markets, regulatory changes, and environmental concerns. The options for solid waste disposal are largely limited to landfilling, EfW, or a combination of recycling, composting and EfW technologies (such as mechanical/biological treatment, see page 7). Under some future conditions, an EfW facility disposing of the County's waste stream could provide an economically viable and sustainable alternative to waste export and landfilling. Across the U.S., EfW technologies were first considered as a response to either declining landfill capacity or the increasing cost of landfilling. Landfill capacity is not a problem in the Pacific Northwest, where several remote regional mega -landfills dispose of waste from numerous cities and counties. However, EfW technologies could still be considered for inclusion in an integrated solid waste management system. The potential benefits of a large or countywide EfW approach include: Changes in the Viability of Waste Export by Rail: While rail -haul has enabled reliable waste disposal for decades, there is no guarantee that sufficient rail capacity will continue to be available at historically acceptable prices. Over the long run, the demand for rail transportation might grow along with population. While the major freight railroads (BNSF and Union Pacific) are making investments to add capacity and improve service to customers in Washington State, their business practices and investment priorities are also heavily influenced by the railroads' national -level needs and price competition. In addition, changes in quantities and types of commodities Energy from Waste Packet Pg. 306 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review shipped, in global economics, regulations, and climate can also influence available rail capacity. Waste Diversion: EfW technologies are another potential technique for diverting non -recyclable wastes from landfills, to supplement traditional programs such as curbside recycling and yard waste composting. Many EfW technologies involve a pre-processing step to remove materials such as glass and metals that are non- degradable or non-combustible, hence deleterious to the conversion process. This pre-processing provides an opportunity to recover additional recyclables from discarded MSW. Rather than compete with recycling, EfW technologies can complement existing recycling programs. • Energy Recovery: The ability to generate energy such as steam or electricity, or a fuel that can be burned to generate steam or electricity, is an added economic benefit in a time of high fuel prices. • Displacement of Fossil Fuels: The use of solid waste can reduce the amount of fossil fuel used to generate electricity in a region, contributing to climate change benefits. • Reduced Air Emissions: The use of some EfW technologies could potentially reduce the emissions of NOX, SOX, and particulates compared with some EfW technologies or traditional fossil fuel -fired power plants. • Reduced Carbon Emissions: Carbon dioxide (CO2) emissions from fossil fuel -fired and methane (CH4) emissions from landfills are greenhouse gases. Methane has a global warming potential of about 21 times that of CO2. The use of an EfW technology could reduce carbon emissions through increased recycling, diversion of organics from landfills, and displacement of fossil fuels. • Local Control: EfW technologies provide an opportunity to manage solid waste locally instead of transporting it to a distant landfill. This could lead to additional stability. • Job Creation: In general, landfill disposal creates the smallest number of jobs, whereas recycling and composting create more jobs2, typically at least part of which are local jobs. EfW technologies would create more jobs and other economic benefits than Iandfilling, in part due to the increased recycling that might take place. • Reduced Transportation Costs: Sending MSW to a local EfW facility reduces the cost and other impacts of transporting MSW to a regional disposal site. • Preservation of Landfill Capacity: Landfill capacity not used for "convertible" MSW can be saved for future disposal of materials that truly cannot be recycled or 2 Various studies have estimated that recycling creates 10.2 to 16.1 new jobs per 1,000 tons of additional recycling (CIWMB 2001). Energy from Waste Packet Pg. 307 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review converted into energy or useful byproducts. In addition, EfW technologies typically generate relatively small amounts of non -recyclable residuals, and these are more likely to be inert than unprocessed MSW. System Reliability and Diversity: Use of an EfW technology could allow the recovery of energy from MSW in a manner not currently practiced by Snohomish County's solid waste system. It would provide some diversity in terms of disposal capability. If multiple facilities were built in different parts of the County, they could reduce overall waste transportation costs and provide distributed generation of electricity. This could in turn contribute to the redundancy and robustness of both the solid waste system and the electric power system. Potential drawbacks of an EfW approach by or in Snohomish County include: Economies of Scale: To operate an EfW facility economically and sustainably would require the long-term commitment of a significant portion of the municipal waste stream. Current contractual commitments by Snohomish County (through the waste export contract) and the cities (through the interlocal agreements), and flow control measures that govern wastes from unincorporated areas, result in most of the solid waste in Snohomish County being committed to the waste export system through at least 2028. Low Energy Prices: Energy prices in the Pacific Northwest are currently relatively low and appear to be stable, making EfW systems less cost-effective. In addition, many government agencies and other organizations are faced with goals for increasing the amount of "green" energy that they use, and EfW is not currently classified as a renewable energy source and so is not in a good position to compete in the energy market. Ash Disposal Costs: The incineration of solid wastes creates ash that typically needs to be disposed in a landfill, often in a special cell of the landfill. The cost of ash disposal diminishes the economic benefits and reliability of an EfW system. Competition with Waste Diversion: An EfW system can be seen as competing with or be confused with recycling programs. A recent study for Ecology (Ecology 2020) did not find current local evidence of this, but environmental organizations or the general public may still be concerned about this. There have been past cases where proposed EfW systems have been viewed as eliminating the need for curbside recycling (despite the very different outcomes of each approach), and so this issue would need to be approached cautiously for any future EfW projects. There is also confusion currently with EfW systems (especially for the production of alternative fuels) being equivalent to recycling, despite the clear regulatory distinctions between the two approaches. Public Acceptance and Political Feasibility: Past efforts to implement EfW systems in the U.S. have been undermined by public outcry and a lack of political support. In the past, much of this was driven by concerns about toxic air pollutants Energy from Waste Packet Pg. 308 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review being released by incineration of waste. While this situation seems to have calmed down significantly in the past decade, it is possible that this could become a problem for any future proposals. Unproven Technologies: The basic approaches for WTE have been tested and proven to work in many locations, especially currently in Europe, but many of the other EfW technologies previously listed in this technical memo have not been proven on a large scale. ALTERNATIVES Alternative A — Monitor Progress of EfW Technologies Although EfW technologies have a limited track record in the U.S., vendors continue to develop their equipment and processes at pilot -scale and small commercial plants. Because of the many potential advantages and benefits noted above, it would be worthwhile for Snohomish County to monitor the progress and success of these efforts. In the future, it may be beneficial to conduct a detailed technical and economic feasibility study of one or more EfW technologies to determine its/their suitability to handle a portion of the County's MSW and produce energy, fuel, or other useful byproducts. RECOMMENDATIONS The following recommendation is being made with regard to energy from waste: E1) The County should continue to monitor developments and progress in EfW including new technologies, pilot projects, facility procurements and operating track records, and other projects in the region. Snohomish County would be the lead agency for this recommendation. E1 would require a minimal amount of additional Solid Waste Division staff time, since Division personnel are already routinely exposed to information about new developments and practices in the solid waste industry. If results appear promising, the County may at some point in the future wish to explore EfW in more depth, perhaps in the next solid waste planning period. Should the County choose a new technology it should be one with years of proven efficient operation. Adequate staff resources and budget would need to be approved to conduct a comprehensive feasibility study and cost -benefit analysis for an EfW technology. Energy from Waste Packet Pg. 309 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review REFERENCES CIWMB 2001. The Economic Impact of Waste Disposal and Diversion in California. Prepared by the University of California for the California Integrated Waste Management Board. April 2001. Ecology 2020. Waste -to -Energy as a Tool for Solid Waste Management. Prepared by the University of Washington Evans School of Public Policy & Governance. June 2020 King County 2019. Waste -to -Energy and Waste Export by Rail Feasibility Study. Prepared by Arcadis U.S., Seattle, Washington. September 2019. Energy from Waste Packet Pg. 310 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review This page intentionally left blank to facilitate double -sided printing Energy from Waste Packet Pg. 311 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review OUTREACH AND EDUCATION SUMMARY Outreach and education are a critical element of waste diversion programs, serving to both inform people of the opportunities that exist for waste reduction and recycling and then motivating them to act. Outreach and education programs should encourage people and businesses to avoid producing waste in the first place and inform them about access to recycling and composting programs. People should also be encouraged to properly dispose of their wastes. This tech memo addresses how best to implement various outreach and educational messages. It does not address outreach and educational efforts specific to program implementation. Outreach and education for specific programs and areas of focus are addressed in their corresponding technical memos. In addition, an overview of the plans to reduce recycling contamination can be found in the Contamination Reduction and Outreach Plan (see Attachment H). The recommendations in this technical memo address the roles and responsibilities for public education efforts, the need for the Solid Waste Division to define outreach priorities, how to go about outreach for a more culturally diverse audience, and the need to find alternative funding sources for public education efforts. BACKGROUND The solid waste system is performing the same function it did thirty-five years ago — providing the county's citizens and businesses with environmentally safe waste disposal methods. Currently, however, this function is being performed in a very different manner. The system is now involved with not just disposal but also waste processing, transport, planning, engineering, recycling and waste prevention, moderate risk waste management, environmental regulation, compliance at operating and closed facilities, debris management planning, and contract monitoring. Furthermore, there is an increasing emphasis on sustainability, which goes far beyond the field of solid waste management. Goals and Policies for Outreach and Education • Goal 2: Ensure efficient services for a growing and changing customer base. Policy 2-6, Outreach and Education: Meet required educational components mandated by the State of Washington. • Policies for most of the other technical memos are related because public education has the potential to support all other aspects of solid waste management. a Outreach and Education Packet Pg. 312 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Regulations for Outreach and Education Regulations affect outreach and education in several different ways, which are discussed below by sector/responsible agency. The Washington State Department of Ecology (Ecology): Public education is seen as an important support tool for the waste hierarchy and other mandated programs. The State has a few regulations specific to public education: RCW 70A.205.005 (6)(c): "It is the responsibility of county and city governments to assume primary responsibility for solid waste management and to develop and implement aggressive and effective waste reduction and source separation strategies." RCW 70A.205.005 (15): "Comprehensive education should be conducted throughout the state so that people are informed of the need to reduce, source separate, and recycle solid waste." RCW 70A.205.010 (1): the primary responsibility for adequate solid waste handling is assigned to local government. RCW 70A.205.045 (7)(iv): states that the waste reduction and recycling element of the solid waste plan must include "programs to educate and promote the concepts of waste reduction and recycling." RCW 70A.205.045 (10): addresses how to combat contaminants in recycling. Ecology worked with stakeholders to develop a statewide Contamination Reduction and Outreach Plan (CROP), and counties are required to adopt this plan or develop their own CROP. RCW 70A.205.070: addresses Ecology's roles in providing education and outreach, as well as technical assistance for planning. RCW 70A.500.060 and 70A.500.120: requires that the manufacturers of electronics provide a promotional campaign to encourage the use of the product stewardship program (E-Cycle Washington) and requires that Ecology and local governments also promote the program. RCW 70A.505.030: states that this mercury lights product stewardship program shall include production and distribution of point -of -sale educational materials to retailers of mercury -containing lights and point -of -return educational materials to collection locations. RCW 70A.515.040 and 70A.515.050: requires that the implementation of the paint stewardship program include promotion of paint stewardship and development of educational and informational material. All producers of architectural paint selling in Washington will participate in an approved state paint stewardship plan through membership in and funding of a stewardship organization. The Washington Utilities and Transportation Commission (UTC): UTC rules regarding waste collection companies includes a requirement (WAC 480-70-361) that garbage haulers publicize recycling and other services at least annually. Outreach and Education Packet Pg. 313 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Local Government: Snohomish County and some of the cities have set their own service level requirements or executed contracts that sometimes include outreach and education. Contracted Haulers: In cities that contract with haulers, the haulers also implement contractual requirements and service level ordinances that in many cases include performing outreach and education. EXISTING PROGRAMS AND ACTIVITIES Snohomish County has implemented programs for outreach and education by assessing the need for educating children, the general public, business and institutions concerning waste reduction, pollution prevention, and recycling/composting. The County maintains communications about these programs with private parties, other subdivisions within the county, other relevant county and city governments, and state and federal agencies. The cities, waste collection companies and others have also conducted programs to educate their residents and customers on similar issues. A summary of current activities by agency and private companies is provided below Snohomish County Snohomish County delivers educational information through a variety of portals including traditional paper handouts, signage, social media (Twitter, Facebook, and Nextdoor), the Solid Waste Call Center, and the County's website (https://www.snohomishcountywa.gov/207/Solid-Waste). As of mid-2020, information available on the website includes: • Near real-time (with a one to two minute delay) camera images of the queue lanes at all facilities. • Construction and demolition debris program and education materials. • Solid Waste account/credit information. • Education materials on curbside collection, hazardous waste, recycling, and waste restrictions. • General facility information. • Fees. A comparison of the web statistics between 2019 and 2020 (through July 20) emphasize the success and usefulness of the Division's web presence (see Table 1) An example of how the County is utilizing social media was highlighted during the COVID-19 pandemic response for the weekend of June 27-28, 2020. The County was able to educate on program details, new service hours, and issue reminders about masks and social distancing, reaching 3,214 Twitter followers, 11,145 Facebook and 13,586 Nextdoor views. Outreach and Education Packet Pg. 314 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Table 1. Number of Visits to Snohomish County Websites 2019 2020 Solid Waste Web Page Pageviews Unique Pageviews Pageviews Unique Pageviews Check the Lines Hazardous . Source: Snohomish County records. Some of the brochures and flyers available (as of mid-2020) on the Snohomish Cou website include: • Secure Your Load • How to Prevent and Report Illegal Dumping • Pharmaceutical Waste Collection Locations • Where Does Our Garbage Go? (English and Spanish versions) • How to be a Salmon Friendly Gardener • Resource Guide for Educators As digitally dependent as society is becoming, the Solid Waste Call Center has set volume records for 2020. In 2019, the Call Center answered 17,505 phone calls. Typical questions include: what hours are you open, do you take a specific material or how do I dispose of a certain product. Due to the uncertainty with the COVID-19 pandemic and its effects on solid waste in Snohomish County, the call volume spiked to 23,118 inquiries for just the first six months of 2020 (January through June). The total number of calls for 2020 was 35,231. This approach to outreach reflects the resources normally available to the Solid Waste Division for education, although at times special campaigns may be warranted. State Programs Ecology offers two-year non-competitive grants, the Local Solid Waste Financial Assistance grants (LSWFA), to all of the counties based on population. Snohomish County spends a majority of the grant money on the Moderate Risk Waste program. Ecology has also offered Waste Reduction and Recycling Education (WRRED) grants, which is a competitive grant program that provides funding to qualified local governments and non-profit organizations for local or statewide education programs designed to help the public with litter control, waste reduction, recycling, and Outreach and Education Packet Pg. 315 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review composting. A match of 25% of the state funding is required. In addition to funding, Ecology houses the 1-800-RECYCLE hot line and provides numerous brochures, publications and workshops to the public and recycling coordinators. In recent years, Ecology has launched and maintains several statewide campaigns including the product stewardship program for e-waste, fluorescent lights and paint. These programs included advertising campaigns that target all areas of the state. Ecology, as well as the manufacturers, deliver outreach through media ads, billboards and signs at the collection points. Haulers The haulers are active in promoting their recycling and yard debris services, and helping distribute messages on recycling and sustainability in general. The hauler's websites address their recycling and other services. The haulers send out annual recycling guidelines and calendars to residents. They also send these to new customers. At least one of the haulers invites residents to tour their recycling facility. All of the haulers continue to improve and update their brochures for curbside collection and recycling. G-certificated haulers work with the UTC and Snohomish County on the implementation of revenue sharing agreements. The agreements, described in more detail in the Recycling technical memorandum, provide for a variety of education activities for solid waste customers, such as increasing recycling outreach activities; new coordinated communication plans and educational materials; recycling outreach in Spanish to the Latino community; addition of food waste to yard debris collection programs; characterization studies of recyclables, residuals and contaminants; reporting of recycling and disposal data; efforts to increase collection service customers; expansion of curbside to include additional materials; multifamily customer outreach; and improving performance at material recovery facilities, including technology and equipment additions and upgrades. Other Private Companies Many different private companies are involved in educational efforts about waste reduction and recycling. Naturally, these efforts generally focus on the specific products manufactured or sold by the companies. For instance, many local grocery stores provide a small credit to customers that bring their own bag. The retailers also sell reusable shopping bags. There may be changes in these activities when the state law banning plastic bags at grocery stores is implemented in 2021. Several private companies provide information on their services. One example of this is the Call2Recycle battery recycling program. Call2Recycle broadcasts on their website, in retail stores and in mass media to promote the collection and recycling of rechargeable batteries. Private efforts are sometimes also implemented through a consortium approach, where several companies join forces to promote the recycling of their product. Outreach and Education Packet Pg. 316 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review With the recent focus on green technology and carbon footprint, many private companies are evaluating their carbon footprint and, in some cases, publicizing the results. This helps to draw attention to personal and household carbon footprints (sustainability). Non -Profit and Charitable Organizations The Washington Green Schools provides education and outreach throughout the state to elementary school students on recycling, waste prevention, energy and sustainability topics. Schools can review the Green Schools website and go online to register their school for participation. The Washington State University (WSU) Extension staff train volunteers who provide outreach on recycling, waste reduction and composting.in the County. Habitat for Humanity promotes their collection and sale of reusable building construction and household items. The Washington Conservation Corp works with AmeriCorps volunteers who educate on environmental practices. These volunteers receive an education award upon finishing their year of service. PLANNING ISSUES Short -Term Planning Issues Current planning issues related to outreach and education include: • Continue to develop alternative funding sources for waste reduction efforts. • The need to have common region -wide messages. • The need for addressing inclusiveness and diversity in communication and public involvement strategies. • The need to do more education using non-English materials. • Determine new methods to convey information to the public. • Define what the Division outreach and education programs should look like. Long -Term Planning Issues Emerging long-term issues related to outreach and education include: • The increasing emphasis on sustainability raises questions about what is the appropriate message and who should take the lead on public education. • The need for better measurement of the results of outreach and education efforts Outreach and Education Packet Pg. 317 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review ALTERNATIVES Alternative A — Stay Engaged in Regional Efforts Snohomish County are already involved in regional discussions about a variety of solid waste topics. Continuing this involvement will allow more consistent messages in the region about recycling and other issues, and also allow these messages to be distributed more effectively. Distributing more consistent messages in the region will reduce confusion for residents and businesses in the Puget Sound region and lead to more effective results for getting the message to the target audiences. At a minimum, this effort should involve staff from Snohomish County, King County, Seattle, and other cities in Snohomish and King Counties. Staff from Pierce County, Tacoma, Skagit County, and private organizations could also be invited. One goal of the coordination could be to incorporate solid waste issues into the broader context of similar messages. For example, waste reduction and reuse could be briefly mentioned as part of the solution when discussing global warming. Similarly, litter prevention could be tied into pollution concerns for the Puget Sound. The costs of this approach would only be the staff time for planning and coordination of regional meetings. Alternative B — Identify Alternative Financing Sources for Public Education Current public education and outreach efforts are funded primarily by grants and service charges (as part of the services provided by haulers and cities). Should the County or others choose to expand their education and outreach programs, additional funding may be needed. Alternative funding sources may also be needed if the LSWFA funds are restricted or eliminated due to the State budget crisis or other problems. Alternative funding mechanisms, such as fees or taxes placed on certain goods or services that create a disproportionate amount of waste or use a disproportionate amount of resources, could also help influence consumer behavior and call attention to problem areas. Possible alternatives for new or additional funding could include: Other grants: other grants monies are available from federal agencies, private foundations, non-profit organizations and others. Although grants are an attractive method, applying for a grant can be a time-consuming and potentially fruitless effort, plus grants may lack long-term stability. Collection or disposal rate surcharges: the County can attach surcharges to the disposal tipping fee to pay for education and other programs, and the cities can attach surcharges to collection contracts that they have executed with haulers (or to their own rates in the case of municipal collection systems). Both of these approaches are currently in use for other programs, however, and there would be some resistance to further increasing collection or disposal costs. Service fees: a surcharge could also be attached to service fees charged by haulers and others, or additional funds could be generated by embedding the cost of education into a fee for recycling or other service. This is also already done to some Outreach and Education Packet Pg. 318 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review extent, and as with the above example there would be some resistance to the idea of further increasing collection costs. • Other fees, surcharges and taxes: a variety of other taxes or fees could be implemented, but none of these are considered to be politically feasible at this time Alternative C — Washington State University Extension Service Partnership Snohomish County could extend and enhance the existing partnership with the WSU Extension Service to provide continuing educational services on solid waste topics and Division priorities. The WSU Extension service will collaborate with the Solid Waste Division to develop new educational components and establish program preferences to align with Division priorities. The County has found good results in waste reduction and recycling outreach through the work of WSU Extension staff and volunteers. Alternative D — Extend Recycling Outreach to a Culturally -Diverse Audience Public education and promotional efforts could target a diverse cultural audience, as appropriate to the topic and locality being addressed. In Snohomish County, 20.6% of the population speaks a language other than English in their homes and slightly more than one-third of these (7.6% of the total population) speaks English less than "very well" (U.S. Census Bureau 2020). Of this 7.6%, 37% speak Asian and Pacific Islander languages, 33% speak Spanish, 22% speak other Indo-European languages, and the remaining 8% speak other languages. The children in these families are likely receiving education about environmental issues in school, but the adults may not be as well- informed. Hence, this alternative focuses primarily on educating the adult members of these families, through printed and electronic materials in non-English languages. In the past, Snohomish County conducted outreach in non-English languages with funding from the Revenue Sharing Agreements, but this funding is limited. WSU has incorporated some outreach to culturally diverse audiences in their waste reduction and recycling materials. Alternative E — Define Division Program Priorities The Division manages a variety of solid waste -oriented programs but has not recently collaborated on establishing outreach and education priorities. Planning staff will convene and develop guidance for education priorities. This endeavor could also be considered a continuous improvement project, which is described in the Administration and Regulation technical memo. RECOMMENDATIONS The following recommendations are being made for outreach and education programs Outreach and Education Packet Pg. 319 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review 0&E1) Snohomish County should participate in a regional effort to provide more consistent messages for solid waste programs and issues. O&E2) Greater efforts will be made to extend recycling outreach to a diverse audience O&E3) Continue partnership with the WSU Extension Service to provide educational services to Snohomish County that align with Division priorities. O&E4) Alternative funding sources for public outreach and education should be explored. O&E5) Division staff should define educational program priorities. Snohomish County should be the lead agency for most of these recommendations. Cities, service groups, haulers and other private companies will promote local programs, including reaching out to a more diverse audience. The cost for all recommendations will consist primarily of County staff planning and coordination. O&E2 may lead to increased costs for cities and service providers. Most of these recommendations should be conducted on an on -going or as -needed basis. REFERENCES U.S. Census Bureau 2020. Snohomish County data from U.S. Census Bureau website, https://www.census.gov/quickfacts/fact/table/snohomishcountywashington, US/POP8152 18, April 30, 2020. Outreach and Education Packet Pg. 320 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review This page intentionally left blank to facilitate double -sided printing Outreach and Education Packet Pg. 321 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review ADMINISTRATION AND REGULATION SUMMARY This technical memo addresses the administrative and regulatory activities at the local, regional, state and federal levels and how they impact and define solid waste programs in Snohomish County. The recommendations made in this technical memo address regional collaboration and standardization for solid waste issues, continuous improvement initiatives, county code review/alignment, the need to annually examine the effectiveness of solid waste programs in Snohomish County, and the need to update the interlocal agreement. BACKGROUND The solid waste management system in Snohomish County is an integrated collection of facilities and programs that are intended to operate as a cohesive system. Achieving this requires the cooperation and coordination of government agencies on several levels and the involvement of many private companies. The various facilities and programs are not only intended to satisfy the statutory requirements that private and public sector participants are responsible for fulfilling, but altogether the system is intended to provide waste management services in the most cost-effective and environmentally responsible manner possible. Goals and Policies for Administration and Regulation Goals and policies specific to administration and regulation include: • Goal 2: Ensure efficient services for a growing and changing customer base. Policy 2-7, Administration and Regulation: Ensure that administrative services and regulatory activities provide adequate support for policies and programs undertaken by the Division. Policies from other technical memorandums: All of the other policies are related in some way to administrative and regulatory activities as delineated in this Plan. EXISTING PROGRAMS AND ACTIVITIES Administrative responsibility for solid waste handling systems in Snohomish County is currently divided among several agencies and jurisdictions in local, county, regional and state government. Enforcement and regulatory responsibilities are assigned to cities, counties, or jurisdictional health departments, depending on the specific activity and Administration and Regulation Packet Pg. 322 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review local preferences. Each organization involved in the Snohomish County solid waste management system is described below. Snohomish County Solid Waste Division The Washington State Solid Waste Management Act, Chapter 70A.205 RCW, assigns local government the primary responsibility for managing solid waste. Solid waste handling, as defined in RCW 70A.205.015, includes the "management, storage, collection, transportation, treatment, utilization, processing, and final disposal of solid wastes, including the recovery and recycling of materials from solid wastes, the recovery of energy resources from solid wastes or the conversion of the energy in solid wastes to more useful forms." Chapter 36.58 RCW authorizes Snohomish County to develop, own, and operate solid waste handling facilities in unincorporated areas of the county, or to accomplish those activities by contracting with private firms. The County may regulate tipping fees, hours of operation, facility access, and waste acceptance policies at each of its facilities. The County also has the authority and responsibility to prepare comprehensive solid waste management plans for unincorporated areas and for jurisdictions that agree to participate with the County in the planning process. Through interlocal agreements, all of the cities and towns in Snohomish County have agreed to participate in the planning process. The interlocal agreements also require that all waste collected by or in the cities must go to a Snohomish County disposal facility. Snohomish County exercises its solid waste responsibilities through the Public Works Department, and specifically through the Solid Waste Division. The specific administrative functions performed by the Solid Waste Division include: • Administering, staffing, and operating four transfer stations, three drop box sites, a household hazardous/moderate risk waste collection facility, a vactor waste decant facility, and various recycling and organics collection programs. • Monitoring, providing post -closure maintenance, and providing financial assurance for closed solid waste facilities. • Conducting public education programs for waste reduction and recycling. • Administering grants, contracts and various agreements. • Planning and implementation of various programs including disaster debris management, environmental clean-up, litter crew and alternatives to burning. • Regional collaboration and coordination with Federal, State, local, municipal, and public/private stakeholders in the solid waste industry. • Maintaining the Comprehensive Solid and Hazardous Waste Management Plan (Plan) as adopted relating to public health, safety, and sanitation, and providing regulations to govern the storage, collection, transfer, transportation, processing, use, and final disposal of solid waste by all persons in Snohomish County. • Providing staff support for the Solid Waste Advisory Committee (SWAC). Administration and Regulation Packet Pg. 323 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review The Solid Waste Division is staffed by about 150 employees and most are involved in the operation of transfer and disposal facilities. Figure 1 illustrates the Solid Waste Division organizational structure as of October 2020. Figure 1 Snohomish County Solid Waste Division Organizational Structure by Function The Solid Waste Division is funded primarily by the fees collected at the drop box sites and transfer stations. Fees charged at the County's solid waste facilities are established in the solid waste service fee schedule approved through a County Council motion. The County also receives grant monies from the Washington Department of Ecology (Ecology) for solid waste management planning activities and other projects. The budget for the Solid Waste Division is shown in Table 1. Administration and Regulation Packet Pg. 324 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Table 1. Snohomish County Solid Expenditures Waste Budget 2017 20181• 2020 Debt Payments $3,438,716 $3,432,333 $3,443,500 $3,437,767 Capital Expenses $4,195,750 $276,807 $4,333,000 $8,325,000 Administration $4,317,073 $4,690,607 $4,851,310 $5,087,582 Planning $767,618 $607,529 $815,919 $828,863 Household Hazardous Waste $ 832,612 $901,722 $1,113,690 $1,268,518 Operations $16,801,726 $18,695,897 $19,268,819 $20,693,353 Waste Export $29,893,805 $28,127,977 $30,540,570 $31,630,665 Environmental Services Section $1,324,613 $1,390,555 $1,825,633 $1,999,464 Vactor/Sweepings $210,231 $450,001 $538,030 $824,180 Total $61,782,144 $58,573,428 $66,730,471 $74,095,392 Revenues Waste Disposal $57,407,569 $60,073,230 $61,377,109 $62,729,880 Other Revenue' $3,769,205 $3,391,253 $3,515,053 $3,742,053 Fund Balance $3,064,603 $4,467,015 $1,838,309 $7,623,459 Total $67,931,498 $66,730,471 $74,095,392 $64,241,377 Notes: All figures are in dollars. The 2017 and 2018 figures are actual amounts, and the 2019 and 2020 figures are budgeted amounts. 1. Other Revenue includes vactor fees, yard waste fees, investment interest, intermodal rent and leases, and Ecology grants. One important program for the Solid Waste Division is the Environmental Cleanup program (ECUP), which was implemented in 2000. ECUP's mission is to remove solid and hazardous waste illegally dumped on public lands, mitigate sites where illegal dumping frequently occurs and educate the public on the variety of alternatives to unlawfully dumping material throughout Snohomish County. Now 20 years old, the ECUP program and staff have developed a reputation for exemplary customer service, response to emerging community issues and are an integral component of the Snohomish County solid waste system. ECUP activities include: illegal dump cleanup, roadside litter collection, abandoned vehicle towing and processing, junk vehicle affidavit inspection services, and recreational vehicle (RV), camper, travel trailer and boat recycling and disposal. An offshoot of the ECUP program that was established in 2017 is the Clean Sweep Litter Program. The Clean Sweep Litter Program is Snohomish County's response to residents' increasing concerns about litter issues. A five -member crew of county employees, named the Litter Wranglers, responds to resident calls and emails by working the roadsides and collecting the trash in areas with excessive litter. Results of the successful program are highlighted in Table 2. The 2020 Litter Wrangler program was suspended due to the COVID-19 pandemic. Administration and Regulation Packet Pg. 325 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Table 2. Clean Sweep Litter Program Results Litter Bags Year Miles Cleaned Collected Source: Snohomish County records. Much of the solid waste activities, especially for regulation and enforcement, are directed by the County Code. The sections of Title 7 of the County Code that are relevant to solid waste include: • 7.34 — establishes the Solid Waste Advisory Committee (see the following section). • 7.35 — establishes a comprehensive county -wide program for solid waste handling, recovery and/or reclamation. This requires effective control of all non -exempted solid waste generated and collected within Snohomish County. • 7.41 — adopts operating rules and disposal fees for Snohomish County solid waste facilities. • 7.42 — establishes minimum service levels for recycling and waste collection in the unincorporated areas. Snohomish County Solid Waste Advisory Committee (SWAC) The formation of the Snohomish County Solid Waste Advisory Committee (SWAG) is governed by Chapter 7.34 of the County Code and also by state law. The SWAC is an advisory body and does not have the authority to implement programs. As shown in state law: "Each county shall establish a local solid waste advisory committee to assist in the development of programs and policies concerning solid waste handling and disposal and to review and comment upon proposed rules, policies, or ordinances prior to their adoption. Such committees shall consist of a minimum of nine members and shall represent a balance of interests including, but not limited to, citizens, public interest groups, business, the waste management industry, and local elected public officials. The members shall be appointed by the county legislative authority" (RCW 70A.205.110 (3)). The SWAC meets regularly to exchange information on solid waste and resource recovery issues, provide policy recommendations to Snohomish County and review and provide comments on plans concerning solid waste handling and disposal. Meetings are held at least quarterly and are open to the public. The Snohomish County Boards and Commissions website provides additional information about the SWAC. SWAC Administration and Regulation Packet Pg. 326 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review meetings were temporarily suspended in 2020 due to the COVID-19 pandemic and resumed in early 2021, at which point monthly meetings were held to review this Plan Snohomish Health District The Snohomish Health District (SHD) is responsible for enforcing solid waste regulations and issuing permits for solid waste facilities. Permits are required for all solid waste facilities in accordance with Chapter 173-350 WAC and Chapter 173-351 WAC. Permitted solid waste facilities include, but are not limited to, landfills, transfer stations, recycling processing, composting, and petroleum -contaminated soil (PCS) remediation sites. The SHD inspects all permitted solid waste facilities at least once per year. The SHD also reviews permit applications to ensure that proposed facilities meet all applicable laws and regulations, conforms to the approved solid waste management plan, and complies with all zoning requirements. The Environmental Health Section of the SHD investigates complaints concerning the following activities: • Illegal dumping: garbage and/or other solid waste dumped on private or public property without the owner's permission. • Garbage: improper storage, handling, and disposal practices that attract flies or rodents. This includes uncontained garbage, or garbage not removed weekly. • Rodent/Vector problems: conditions that are attracting or feeding rodents or other vectors, causing a neighborhood infestation. • Hazardous waste: storage, handling, or disposal practices that allow toxic chemicals to be released to surface water, groundwater or soil. • Initial investigations for chemical releases: the Health District works in cooperation with Ecology to investigate releases or potential releases of chemicals to the environment. Snohomish County Roads Division The Snohomish County Public Works, Roads Division (Roads) administers the Adopt -a - Road program. The Adopt -a -Road Program is a roadside clean-up campaign designed to remove litter along county roadways, enhance the quality of the environment, and promote community pride. The program establishes a partnership between volunteer groups and Snohomish County Public Works. Community groups sign up to remove litter along "adopted" sections for county road. In recognition of their efforts, Public Works installs two Adopt -A -Road signs with the group's name along their adopted section of road, and these are installed after the group's first clean-up event. Roads provides safety training for group leaders, safety training materials for volunteers, safety equipment, and supplies for clean-up events. Individuals, families, civic organizations, service clubs, churches, businesses, and other organizations can participate in the program. Administration and Regulation Packet Pg. 327 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Additionally, Roads is a business partner with Solid Waste and the Litter Wrangler roadside cleanup program. As the litter crew collects trash along the roadside, Roads crews will collect the material and transport it to the nearest transfer station for disposal Roads also pays for 33% of the Clean Sweep program costs. Cities and Towns There are 20 incorporated cities and towns in Snohomish County, including one city (Bothell) that is partly in King County. RCW 35.21.152 allows cities to develop, own, and operate solid waste handling systems and to provide for solid waste collection services within their jurisdictions. Most of the cities contract with a hauler to collect garbage within their city, while garbage collection routes outside the city borders are regulated by the Washington Utilities and Transportation Commission (UTC). Fees charged for collection services generally cover the expenses of the system, although some cities also charge a "utility tax" that helps fund other city functions. More detailed information about garbage collection in individual cities is shown in the Waste Collection Technical Memo. Most of the cities and towns also have some form of code enforcement program for properties that accumulate junk such as wood, inoperable cars, car parts, appliances, and furniture. Snohomish County has taken the lead in educating contractors doing work within municipalities on requirements associated with waste disposal in Snohomish County. Any enforcement is typically done through issuing permits and references that builders must comply with the disposal requirements delineated in County Code. Washington State Department of Ecology The Solid Waste Handling Standards (Chapter 173-350 WAC) were promulgated by Ecology under the authority granted by Chapter 70A.205 RCW. In addition, Chapter 173-351 WAC, Criteria for Municipal Solid Waste Landfills, contains the current standards for municipal solid waste landfills. The Model Litter Control and Recycling Act (RCW 70A.200.060) prohibits depositing garbage on any property not properly designated as a disposal site, including junk vehicles. There is also the waste reduction, recycling, and litter control account that has been created through a tax levied on wholesale and retail businesses, and the monies from this fund have been used for education, increased litter clean-up efforts, and contracts to eligible county entities for illegal dump clean-up activities. The Community Litter Control Prevention (CLCP) program provides funds to the counties for litter cleanup activities. For the most recent funding cycle, mid-2019 through mid-2021, Snohomish County received $299,200 from this program, including $78,000 for a curtain trailer for ECUP. This is a reduction in funding from the 2012- 2013 grant cycle when the County received $1.3 million dollars per biennium. Under the Model Toxics Control Act (Chapter 70A.305 RCW), grants are available to local governments for solid waste management plans and programs, hazardous waste management plans and programs, and remedial actions to clean up existing hazardous Administration and Regulation Packet Pg. 328 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review waste sites. Solid and hazardous waste planning and programs are funded through the Local Solid Waste Financial Assistance program administered by Ecology's Solid Waste Management Program. The state rule that governs this program is WAC 173-312 — Local Solid Waste Financial Assistance. The 2019-2021 Local Solid Waste Financial Assistance Guidelines (Ecology publication #19-07-009) outlines the Local Solid Waste Financial Assistance program and the fund that supports the program. Cleanup of existing hazardous waste sites is funded through Remedial Action Grants, described in Ecology's Remedial Action Grants and Loans Program Guidelines (Ecology publication #20-09-055). Ecology also responds to complaints regarding hazardous material spills or releases Washington Utilities and Transportation Commission (UTC) The Washington Utilities and Transportation Commission (UTC) regulates privately - owned utilities and companies that provide public services such as electric power, telephone, natural gas, private water, transportation, and waste collection. The UTC's authority over solid waste collection is established in Chapter 81.77 RCW and Chapter 480-70 WAC. The UTC regulates residential and non-residential garbage collection services, primarily in unincorporated areas. Cities are permitted by state law to choose their form of waste collection regulation. Most of the cities in Snohomish County contract with a private hauler for garbage collection services (or collect it with city crews as in the case of Marysville), and only a few rely on the UTC to regulate a private garbage hauler as if they were an unincorporated area. UTC authority does not extend to companies operating under contract with any city or town, or to any city or town that conducts their own solid waste collection. This regulatory system was set up by the State Legislature in the 1960's to ensure that every household or business, no matter how remote, is offered garbage collection service. The UTC regulates solid waste collection companies by granting "certificates of convenience and necessity" that permit collection companies to operate in specified service areas. It also regulates solid waste collection, under the authority of RCW 81.77.030, by: • Fixing and altering collection rates, charges, classifications, rules, and regulations • Regulating accounts, service, and safety of operations. • Requiring annual reports and other reports and data. • Supervising collection companies in all matters affecting their relationship to their customers. • Requiring compliance with local solid waste management plans and related implementation ordinances. • Requiring collection companies to use rate structures consistent with state waste management priorities. • Enforcing illegal transportation of solid waste for disposal. Administration and Regulation Packet Pg. 329 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review In 2019, the UTC implemented a renewed campaign to enforce transportation carriers and the illegal hauling of solid waste. Reports of illegal hauling of solid waste material may be submitted via the website at: https://www.utc.wa.gov/regulated Industries/transportation/TransportationDocuments/No n-Permitted%20Carrier%20Report. Pdf. Solid waste companies operating in the unincorporated areas of the county must comply with this Plan (see RCW 81.77.040). This Plan contains a cost assessment prepared according to the Cost Assessment Guidelines for Local Solid Waste Management Planning (UTC 2019). RCW 70A.205.65 grants the UTC 45 days to review the plan's impact on solid waste collection rates charged by solid waste collection companies regulated under RCW 81.77, and to advise the County and Ecology of the probable effects of the Plan's recommendations on those rates. Puget Sound Clean Air Agency The Puget Sound Clean Air Agency (Clean Air Agency) is a special-purpose, regional agency chartered by state law in 1967 (Chapter 70A.15 RCW). Its jurisdiction covers King, Kitsap, Pierce and Snohomish counties, and it is governed by a Board of Directors that is comprised of elected officials from each of the four counties, a representative from the largest city in each county, and one member representing the public -at -large. The Clean Air Agency also has an Advisory Council comprised of individuals representing large and small businesses, non -regulated business, education, transportation, health, tribes, fire officials, the environmental community, ports and the public -at -large. Clean Air Agency regulations apply to all areas of Snohomish County except for Tulalip Tribal lands, which are guided by the Federal Air Rules for Reservations (FARR) regulations. Environmental Protection Agency (EPA) At the federal level, the Resource Conservation and Recovery Act of 1976 (RCRA), as amended by the Solid Waste Disposal Act Amendments of 1980 (42 U.S.C. 6901- 6987), is the primary body of legislation dealing with solid waste. Subtitle D of RCRA deals with non -hazardous solid waste disposal and requires the development of a state comprehensive solid waste management program that outlines the authorities of local, state and regional agencies. Subtitle D requires that the state program must prohibit "open dumps" and must provide that all solid waste is disposed in an environmentally - sound manner. Tulalip Indian Nation The Tulalip Tribes of Washington is a federally -recognized Indian Nation and their reservation occupies 22,000 acres located north of Everett and the Snohomish River Administration and Regulation Packet Pg. 330 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review and west of Marysville, Washington. The Tribe's population is over 4,900 and growing, with 2,700 living on the Tulalip Indian Reservation. The Tribe is governed by a Tribal Council made up of elected members. The Council holds regular meetings and handles the business affairs of the Tribe. The Tulalip Nation has inherent authority to govern all activities as they pertain to solid waste management within the boundaries of the Tulalip Indian Reservation. PLANNING ISSUES Near -Term Planning Issues Current planning issues related to administration and regulation include: • Educating Snohomish County residents and business on current solid waste and recycling issues. • Supporting Solid Waste operations so they may continue to run fiscally responsible and efficient solid waste services for the Snohomish County community. • Staffing issues related to supporting the programs necessary for an effective solid waste program. • Updating and promoting the use of technology to support Division activities and programs. • Implementing continuous improvement initiatives across the Division. • Evaluating alignment of Division programs with Snohomish County Code. Long -Term Planning Issues Long-term issues related to regulation and administration include: • Align and standardize regional response and efforts for dealing with solid waste issues. ALTERNATIVES Alternative A — Regional Collaboration and Standardization on Solid Waste Issues and Programs Snohomish County is involved with regional and statewide efforts to increase program consistency and collaborate on ways to address solid waste issues. County staff regularly meet with staff from other county, city and state agencies to compare and improve solid waste and recycling programs. Continuing this involvement can provide a number of benefits and be used to address a number industry -related issues. The individual technical memorandums as part of this comprehensive plan update outline specific collaborative efforts for various topics. Administration and Regulation Packet Pg. 331 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Alternative B — Continuous Improvement (CI) Snohomish County has implemented an ongoing effort to analyze and improve existing workflow and processes, evaluate programs and make adjustments as needed to a variety of solid waste initiatives. In the Solid Waste Division, this may include review and evaluation of administrative, planning, fiscal or operational -centric workflows. The Division has identified several Cl projects. The Division will implement projects already identified and continue to seek new projects. Planning staff will train supervisors and select staff in how to recognize potential CI projects and follow through on their implementation. Examples of current CI projects include: • New web pages to provide better customer service. • Changing point of sale vendors to reduce credit card service charges. • Adding new containers to collect small propane tanks at transfer station recycle areas. • Evaluating how cooking oil is collected and processed. Alternative C — Define and Prioritize Solid Waste Activities As part of an annual review process, the Division can develop actionable workplans to help design and strategize for implementing realistic and effective programs. These improvements could also be part of an annual process for tracking progress in implementing this Plan's recommendations. An annual report could be prepared by the Solid Waste Division and presented to the County Council. This annual report could include the following: • Prior year's goals and accomplishments. • Quantitative / measurable results. • Upcoming year's goals and expected results. • Recommendations for any Plan updates or modifications over the next 5 years. Additionally, the outcomes from the workplans and project can be reported to SWAC Alternative D — Evaluate Alignment of Division Programs with Snohomish County Code (SCC) As solid waste programs continually evolve with changing markets, mandates and a variety of other factors, the SCC does not necessarily stay current with the industry or the direction of Division management. The Division should review existing programs and related SCC references to make sure they align with current program parameters For example, the review could update several SCC entries including: • SCC 7.35.020, Definitions of solid waste related terms and activities. • SCC 7.35.125, Disposal of Solid Waste. • SCC 7.37.030, Grants to certain not for profit charitable organizations. Administration and Regulation Packet Pg. 332 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review • SCC 7.41.020, Solid waste service fee schedule. SCC 7.42.040, Services to be provided regarding residential collection of solid waste and recyclables in unincorporated areas of the county. Alternative E — Renew the Interlocal Agreement The current interlocal agreement for solid waste management, which was executed in 2004 by Snohomish County and all of the cities and towns, expires December 31, 2023. This agreement has served the county and municipalities well, and should be continued. RECOMMENDATIONS The following recommendations are being made for administrative and regulatory programs: A&R1) Snohomish County SWD should implement division -wide continuous improvement projects and report back to SWAC on implemented improvements or operational changes. A&R2) Snohomish County SWD should review programs and activities annually to explore program modifications that could increase the effectiveness of waste prevention, recycling, greenhouse gas reduction and other programs. A&R3) Snohomish County SWD will collaborate and coordinate program endeavors with regional partners to increase standardization and improve responses to solid waste issues. A&R4) Snohomish County SWD will review existing county code, how it relates to current endeavors, and suggest/implement appropriate changes to align with Division programs. A&R5) Snohomish County SWD will work with the cities to renew the Interlocal Agreement for solid waste management. Snohomish County is the administrative and regulatory lead for the solid waste system in the county, in coordination with Federal, State, regional and local agencies. Cities, service groups, haulers and other private companies will operate within these systems. All of the recommendations should be implemented, or continue to be conducted, over the next five to ten years. REFERENCES UTC 2019. Cost Assessment Guidelines for Local Solid Waste Management Planning, Washington Utilities and Transportation Commission, October 2019. Administration and Regulation Packet Pg. 333 2.8.b APPENDICES A Glossary B Moderate Risk Waste Plan C Solid Waste Facility Siting D Waste Quantities and Composition E UTC Cost Assessment Questionnaire F SEPA Checklist G Interlocal Agreements H Contamination Reduction and Outreach Plan I Resolutions of Adoption Packet Pg. 334 2.8.b This page intentionally left blank to facilitate double -sided printing Packet Pg. 335 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review GLOSSARY The following definitions are provided for various terms used in the Snohomish County Comprehensive Solid and Hazardous Waste Management Plan. Items marked with an asterisk (*) are from Chapters 7.35 and 7.41 of the Snohomish County Code. Note: See also Snohomish County Codes (especially Chapters 7.35 and 7.41) and State law (especially RCW 70.95.030 and WAC 173-350-100) for additional definitions related to solid waste management. In the case of any inconsistencies, Snohomish County Code, and then State law should take precedence over the below definitions. Anaerobic digester: a facility that processes livestock manure, biosolids, and/or other organics, using microorganisms in a decomposition process within a closed, oxygen - free vessel to produce methane and residual solids. ARTS: Airport Road Recycling and Transfer Station, one of the transfer stations owned and operated by Snohomish County (see also "CWRTS," "NCRTS" and "SWRTS"). Biodiesel: a type of diesel fuel derived from vegetable oils or animal fats rather than petroleum, used in vehicles and other compression -ignition engines. Biomedical waste: infectious and potentially injurious waste originating from a medical, veterinary, or intermediate care facility, or from home use. Biosafety level 4 disease waste: includes wastes contaminated with blood, excretions, exudates, or secretions from humans or animals who are isolated to protect others from highly communicable infectious diseases that are identified as viruses assigned to Biosafety Level 4 by the Centers for Disease Control. Biosolids: includes sludge from the treatment of sewage at a wastewater treatment plant and semisolid waste pumped from a septic system that has been treated to meet standards for beneficial use. Cardboard: recyclable kraft liner cartons with corrugated inner liners, as typically used to ship materials. This generally does not include waxed cardboard or paperboard (cereal boxes, microwave and similar food boxes, etc.). CERCLA: Comprehensive Environmental Response, Compensation and Liability Act CESQG: see conditionally exempt small quantity generators. CFC: chlorofluorocarbon, a chemical used in refrigerators and similar appliances. Combustion: the process of burning something. Appendix A — Glossary Packet Pg. 336 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review *Commercial: a category of solid waste brought to a Snohomish County solid waste disposal system facility for disposal by a company, corporation, business, firm, association, sole proprietorship, partnership, municipality, political subdivision, or government entity. Commingled: recyclable materials that have been collected separately from garbage by the generator, but the recyclable materials have been mixed together in the same container (see also single stream and source -separated). *Composting: the controlled microbial degradation of organic waste yielding a nuisance -free soil amendment product. Conditionally exempt small quantity generators (CESQGs): a dangerous waste generator whose dangerous wastes are conditionally exempt from regulation under chapter 70.105 RCW, Hazardous waste management, solely because the waste is generated or accumulated in quantities below the threshold for regulation and meets the conditions prescribed in WAC 173-303-070 (8)(b). *Construction, demolition and land -clearing waste: any recyclable or non -recyclable waste that results from construction, remodeling, repair or demolition of buildings, roads, or other structures, or from land -clearing for development, and that is removed from the site of construction, demolition or land clearing. CROP: Contamination Reduction and Outreach Plan. Curbside recycling: the act of collecting recyclable materials directly from residential generators, usually after the recyclable materials have been placed at the curb (or at the side of the street if no curb exists in the area) by the residents. CWRTS: Cathcart Way Recycling and Transfer Station, the fourth transfer station in Snohomish County, is opened to accept waste only when one of the other stations is temporarily closed for maintenance or repair. *Disposal site: an approved site or sites where any final treatment, utilization, processing or deposition of solid waste is permitted and occurs. This includes, but is not limited to, transfer stations and intermodal facilities (included as part of the disposal system of the county), sanitary landfills, incinerators, composting plants, and the location of a facility for the recovery of energy resources from solid wastes or the conversion of the energy in such wastes to more useful forms or combinations thereof. Drop Box Site: Previously known as Neighborhood Recycling and Disposal Centers. These serve a similar function as transfer stations but are smaller and serve mainly self - haul customers in rural areas. MSW is placed directly into an open -top container by the customer. Ecology: the Washington State Department of Ecology (also "Ecology") Appendix A — Glossary Packet Pg. 337 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review EfW: energy from waste; typically, steam or electricity derived from burning waste. EPA: the United States Environmental Protection Agency; the federal agency responsible for promulgation and enforcement of federal environmental regulations. E-Waste: electronics, including TVs, computers and monitors. Feedstock: a waste or other material used to supply or fuel a machine or industrial process. Ferrous metals: materials that are predominantly (over 75% by weight) made of iron. Includes cans and various iron and steel alloys that contain enough iron such that they adhere to magnets. For recycling purposes, this generally does not include paint cans or other containers that may contain hazardous residues. Flow Control: The process of ensuring that garbage, including the residuals from processing recyclable materials and construction and demolition wastes, generated in Snohomish County is disposed of through the Snohomish County system. Since Snohomish County receives no local taxes or general fund revenues to maintain its solid waste programs, it is important to keep disposal fees for waste generated in Snohomish County in the local solid waste system to cover the cost of these community programs and services. In addition to providing transparency about which materials are recycled or disposed of at a landfill, flow control promotes recycling and ensures landfill - disposed materials are properly handled and disposed in the county solid waste system. Disposal fees paid at county recycling and transfer stations help fund programs like the county's Household Hazardous Waste Program, Environmental Clean-up Team, education and outreach, closed landfill management, disaster debris planning, solid waste planning, and abandoned vehicle removal. See SCC 7.35.125 for more detail. *Garbage: material that includes all putrescible wastes, except sewage and body wastes, including vegetables, animal offal and carcasses of dead animals, but not including recognized industrial by-products, and shall include all such substances from all public and private establishments and from all residences. GHG: greenhouse gases, including carbon dioxide, methane, nitrous oxide, hydrofluorocarbons, perfluorocarbons, and sulfur hexafluoride. Green building: methods for designing and constructing buildings so as to reduce energy and water consumption, to reduce materials consumed in the construction process, and to provide other environmental benefits. Groundwater: water present in subsurface geological deposits (aquifers). HDPE: high -density polyethylene, a type of plastic commonly used in milk, detergent, and bleach bottles and other containers. Appendix A — Glossary Packet Pg. 338 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Hog fuel: wood waste that is reduced in size to facilitate burning. Household hazardous waste (HHW): wastes that would be classified as hazardous due to their nature or characteristics, except that the wastes are generated by households. IMEX: Industrial Materials Exchange, an on-line and catalog service designed to help businesses find markets for industrial by-products, surplus materials and waste. Incentive rates: a rate structure for certificate (franchise) areas that incorporates the cost of recycling into the cost of garbage collection, such that customers who recycle can then be charged a lower monthly fee as an incentive. *Incineration, incinerate or incinerated: the controlled combustion of solid waste that yields satisfactory nonputrescible residues and air effluents. *Incinerator: a furnace and associated building designed to burn solid wastes under controlled conditions of more than 50-pounds-per-hour capacity. *Industrial waste: waste by-products of manufacturing and/or processing operations (does not include hazardous wastes generated by these industries). Inert waste landfill: a type of landfill that only handles inert wastes (such as concrete, asphalt, glass, and a few other materials), as regulated under Chapter 70A.205 RCW and WAC 173-350-410. *Intermodal container: any fully enclosed or open -top container designed and destined for rail shipment that is closed and sealed with a security identification tag and is not opened during transit or at the intermodal facility. *Intermodal facility: any facility at which intermodal containers of waste are transferred from trucks for rail shipment and at which the containers are not opened for further treatment, processing or consolidation of the waste prior to final disposal. Any intermodal facility currently in use by Snohomish County or hereafter created or contracted by it, is part of the Snohomish County solid waste disposal system. Leachate: water or other liquid within a solid waste handling unit that has been in contact with solid waste or has been contaminated due to contact with landfill gas. LDPE: low -density polyethylene, a type of plastic commonly used for some types of packaging and products. LEED: Leadership in Energy and Environmental Design, a standard applied to green building projects. LQG: large quantity generator. Appendix A — Glossary Packet Pg. 339 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review LSWFA: Local Solid Waste Financial Assistance, grant funds that are provided by Ecology to support solid and hazardous waste activities. Mixed paper: a mix of various types of recyclable paper, including materials such as "junk mail," magazines, books, paperboard (non -corrugated cardboard), and colored printing and writing papers. *Moderate risk waste (MRW): a) hazardous waste that is generated in smaller quantities than those regulated by the Department of Ecology under the Dangerous Waste Regulations (Chapter 173-303 WAC); less than 2.2 pounds (1 kg) of extremely hazardous waste per month, and less than 220 pounds (100 kg) of dangerous waste per month; and/or b) any household -generated hazardous waste, such as oil -based paints, solvents, thinners, pesticides, corrosives, cleaners, auto maintenance products and cosmetics. MQG: medium quantity generator. MRW: see moderate risk waste, above. MSW: municipal solid waste (see also "solid waste") NCRTS: North County Recycling and Transfer Station, one of the transfer stations in Snohomish County (see also "ARTS," "CWRTS" and "SWRTS"). Non-ferrous metals: materials predominantly made of copper, lead, brass, tin, aluminum, and other metals except iron. PBTs: persistent, bioaccumulative toxins are chemicals that pose a unique threat to human health and the environment in Washington State. They remain in the environment for long periods of time, are hazardous to the health of humans and wildlife, can build up in the food chain, can be transported long distances and readily move between air, land and water media. PET: polyethylene terephthalate, a type of plastic. Commonly used to refer to 2-liter beverage bottles, although other containers are also increasingly being made from this material, including containers for liquid and solid materials such as cooking oil, liquor, peanut butter, and many other food and household products. Product stewardship: also known as "producer responsibility" or "extended producer responsibility" (EPR), product stewardship is a strategy designed to address the environmental impacts of products through their entire lifecycle, including end -of -life management (prevention, reuse, recycling and disposal). Public education: a broad effort to present and distribute public information materials Appendix A — Glossary Packet Pg. 340 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Puget Sound Clean Air Agency: the Puget Sound Clean Air Agency is an agency with regulatory and enforcement authority for air pollution issues in King, Kitsap, Pierce and Snohomish Counties. RCRA: Resource Conservation and Recovery Act. RCW: Revised Code of Washington. RDC: Recycling Development Center. *Reclamation: the process conducted at a reclamation site which consists of hand and/or mechanical segregation of source separated recyclable solid waste for sale and reuse. Materials which can be removed through reclamation include but are not limited to paper, metal, glass, plastics, aggregates and wood waste processed for feedstock, for new products or as hog fuel and used for energy recovery. Reclamation does not include combustion of solid waste, preparation of a fuel from solid waste (other than hog fuel), use of solid waste as alternative daily cover or use of solid waste as an industrial boiler fuel. *Reclamation site: a facility compliant with local, state and federal regulation used for the processing or the storage of reclaimed material. Reclamation sites do not include locations or facilities where wastes are initially generated, such as businesses, construction sites or demolition sites. *Recyclable materials: those solid wastes that are separated from other wastes for anaerobic digestion, composting, recycling or reuse, including but not limited to papers, metals, glass, plastics, aggregates, fabrics, yard debris, food waste, manures, wood waste and other materials that are identified as recyclable material in the Snohomish County comprehensive solid waste management plan, and are recycled. Wood waste processed as hog fuel and used for energy recovery shall be considered a recyclable material for purposes of this chapter. Recycling or Recycled: the transformation or remanufacturing of recyclable waste materials into usable or marketable materials for use other than landfill disposal, alternative daily (landfill) cover, industrial waste stabilizer, combustion or incineration Reusable items: items that may be reused (or easily repaired), including things such as small electronic goods, household items such as dishes, and furniture. SDS: Safety Data Sheets. Self -haul waste: waste that is brought to a landfill or transfer station by the person (residential self -haul) or company (non-residential or commercial self -haul) that created the waste. SEPA: State Environmental Policy Act. Appendix A — Glossary Packet Pg. 341 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Septage: a liquid or solid material consisting of settled sewage solids combined with varying amounts of water and dissolved materials. This waste is pumped from septic tanks, cesspools, portable toilets, pit toilets, RV holding tanks, and similar systems. SHD: Snohomish Health District. Single stream: refers to the practice of placing all recyclable materials together in one container for curbside collection (see also commingled and source -separated) *Small quantity generator (SQG): a business which generates less than 220 pounds of hazardous waste or 2.2 pounds of extremely hazardous waste per month and does not accumulate more than 2,200 pounds of hazardous waste (see also conditionally exempt small quantity generators). *Solid waste: all putrescible and non-putrescible wastes, whether in solid or in liquid form, except liquid -carried industrial wastes and sewage, and including garbage, rubbish, ashes, industrial wastes, swill, construction, demolition and land -clearing wastes, abandoned vehicles or parts thereof, discarded home and industrial appliances, manure, digested sludge, vegetable or animal solid and semi -solid wastes, dead animals, and other discarded solid and semi -solid materials. Municipal solid waste (MSW), a subset of solid waste, refers to wastes normally collected from residential households, commercial businesses, and containers. Solid Waste Advisory Committee (SWAG): a group assisting Snohomish County with the development of this solid waste management plan, composed of representatives from the general public, private industry, and the cities. *Solid waste disposal system facility: a facility owned and operated by the solid waste division or a facility operated under contract with the solid waste division which performs activities identified as being part of the solid waste disposal system in the Snohomish County comprehensive solid waste management plan, which includes, but is not limited to, county owned and operated transfer stations and neighborhood recycling and disposal centers (drop boxes) and the county's contracted intermodal facilities. *Sou rce-separation: the segregation of recyclable materials from other solid waste for the purpose of recycling, conducted by or for the generator of the materials on the premises at which they were generated. Source separation does not require that different types of recyclable materials be separated from each other. *Special wastes: those solid wastes which require special handling either due to their posing a potential health hazard, or due to their bulky or abrasive nature which could damage transfer equipment, and which are designated as "special wastes" by the authorized designee. SQG: see small quantity generator. Appendix A — Glossary Packet Pg. 342 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review SWAC: see Solid Waste Advisory Committee. SWRTS: Southwest Recycling and Transfer Station, one of four transfer stations in Snohomish County (see also "ARTS," "CWRTS" and "NCRTS"). *Transfer station: a staffed, fixed, supplemental, collection/transportation/disposal facility, used by collection agents, or other persons or route collection vehicles to deposit solid wastes into the larger transfer vehicle for transport to a disposal site. This does not include a detachable container or solid waste drop box. Any transfer station currently in use by Snohomish County, or hereafter created by it, is part of the Snohomish County solid waste disposal system. MSW is typically placed onto a tipping floor or pit by the customer. UGA: Urban Growth Area, see the Snohomish County Comprehensive Plan for more details. WAC: Washington Administrative Code. Waste reduction or waste prevention: reducing the amount or type of solid waste that is generated. Also defined by state rules to include reducing the toxicity of wastes. White goods: term used to refer to large appliances, such as refrigerators, stoves, dishwashers, water heaters and similar consumer products. *Wood waste: means solid waste consisting of wood pieces or particles generated as a by-product or waste from the manufacturing of wood products, handling and storage of raw materials and trees and stumps. This includes but is not limited to sawdust, chips, shavings, bark, pulp, hog fuel, and log sort yard waste, but does not include wood pieces or particles containing chemical preservatives such as creosote, pentachlorophenol, or copper -chrome -arsenate. WSDA: Washington State Department of Agriculture. WTE: waste -to -energy. WUTC: Washington Utilities and Transportation Commission. Yard debris: refers to plant material, including, but not limited to, grass clippings, leaves, branches, brush, flowers, roots, windfall fruit, vegetable garden debris, and weeds commonly created in the course of maintaining yards and gardens, and through horticulture, gardening, landscaping, or other similar activities. Appendix A — Glossary Packet Pg. 343 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review MODERATE RISK WASTE PLAN SUMMARY This document is the updated plan for moderate risk waste (MRW) management in Snohomish County. This Moderate Risk Waste Plan (MRW Plan) provides several recommendations for the MRW management system in Snohomish County, including both new activities as well as refinements to existing programs. New activities being recommended include the implementation of continuous improvement initiatives and investigating a possible user fee at the MRW Facility. Recommendations for existing activities include refinements to public education programs and continuing the partnership with WSU, investigating barriers to MRW Facility usage, increased collaboration with regional and statewide MRW efforts, and reviewing and updating the MRW Facility's O&M manual. INTRODUCTION This MRW Plan has been prepared to provide an update of Snohomish County's plans and programs for MRW. This MRW Plan was prepared as part of the update of the Snohomish County Comprehensive Solid and Hazardous Waste Management Plan. As part of the solid waste plan, some of the basic requirements for this MRW Plan are fulfilled by parts of the solid waste plan, including information on the general background of the planning area, the identification and approvals by participating jurisdictions, the public participation process, and compliance with the State Environmental Policy Act (SEPA). Definition of Moderate Risk Waste Moderate risk waste (MRW) refers to waste materials that have characteristics similar to hazardous wastes, but are generated in relatively small quantities by individual households and in small quantities by businesses. In other words, these wastes are flammable, corrosive, toxic, reactive, and/or persistent (Chapter 70A.300 RCW, WAC 173-303-070). Federal law does not currently regulate these wastes as hazardous, but allows each state to adopt stricter regulations for hazardous waste from households and small quantity generators. Washington State has chosen to regulate these materials. The Washington State Department of Ecology (Ecology) created a waste classification called MRW that includes household hazardous waste (which is generated by residential sources) and Conditionally Exempt Small Quantity Generator waste (which is generated by businesses, but in quantities below the current threshold for hazardous waste regulations). A State law adopted in 1991 also added used oil to the list of materials to be addressed by MRW programs. Appendix B — MRW Plan Packet Pg. 344 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Snohomish County Code (SCC 7.41.050) requires MRW to be brought to the proper facilities and not be disposed with solid wastes. Household Hazardous Waste (HHW): The Hazardous Household Substances List developed by the Department of Ecology is shown in Table 1 (Ecology 2010). When generated in a residence, these products may become household hazardous wastes when they are discarded, if they are flammable, corrosive, toxic, reactive, or persistent (NOTE: Table 1 is not all-inclusive as there are other wastes not on the list that may also be HHW.) Table..Household Substances List FlammableSubstance or Class of Substance Group 1: Repair and Remodeling Adhesives, Glues, Cements X X Roof Coatings, Sealants X Caulking and Sealants X Epoxy Resins X X X Solvent Based Paints X X Solvents and Thinners X X X X Paint Removers and Strippers X X Group 2: Cleaning Agents Oven Cleaners X X Degreasers and Spot Removers X X X Toilet, Drain and Septic Cleaners X X Polishes, Waxes and Strippers X X X Deck, Patio, and Chimney Cleaners X X X Solvent Cleaning Fluid X X X X Household Bleach X Group 3: Pesticides Insecticides X X Fungicides X Rodenticides X Molluscides X Wood Preservatives X Moss Retardants X X Herbicides X Fertilizers X X X Group 4: Auto, Boat, and Equipment Maintenance Batteries X X X Waxes and Cleaners X X X Paints, Solvents, and Cleaners X X X X Additives X X X X Gasoline X X X X Flushes X X X X Auto Repair Materials X X Motor Oil X Diesel Oil X X Antifreeze X Group 5: Hobby and Recreation Paints, Thinners, and Solvents X X X X Pool/Sauna Chemicals X X X X Appendix B — MRW Plan Packet Pg. 345 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review 1. Hazardous Household Substances List, continued MMMM SubstanceTable or of •stance Flammable Mal Toxic Group 5: Hobby and Recreation, continued Photo Processing Chemicals X X X X Glues and Cements X X X Inks and Dyes X X Glazes X Chemistry Sets X X X X Pressurized Bottled Gas X X X White Gas X X X Charcoal Lighter Fluid X X Batteries X X X Group 6: Persistent Bioaccumulative Toxins (PBTs) Mercury CFLs and Fluorescent Tubes Auto Switches Thermometers X (all) X (all) Barometers Thermostats Button Cell Batteries Lead Lead -Acid Car Batteries Fishing Weights Unused Lead Shot X (all) Unused Traffic Paint Unused Art Supplies (for stained glass and lead pottery glaze) Polybrominated Diphenyl Ether (PBDEs) Televisions Computers X (all) Other Electronic Products Polycyclic Aromatic Hydrocarbons (PAHs) Roofing Sealant Pavement Sealant X (all) Used Motor Oil Polychlorinated Biphenyl (PCBs) Caulking (manufactured prior to 1979) X (all) Light Ballasts manufactured prior to 1979 Group 7: Miscellaneous Ammunition X X X X Asbestos X Fireworks X X X X Marine Aerial Flares X X Pharmaceuticals X Non -Controlled Substances X Sharps Personal Care Products X X X Source: Guidelines for Developing and Updating Local Hazardous Waste Plans, prepared by the Washington State Department of Ecology, Appendix F, February 2010. Appendix B — MRW Plan Packet Pg. 346 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Conditionally Exempt Small Quantity Generator (CESQG) Waste: Many businesses and institutions produce small quantities of hazardous wastes. The list of these hazardous wastes is the same as for HHW (see Table 1). Conditionally exempt small quantity generators (CESQGs) may produce hazardous waste at rates less than 220 pounds per month or per batch (or 2.2 pounds per month or per batch of acutely or extremely hazardous waste) and accumulate less than 2,200 pounds of hazardous waste on -site (or 2.2 pounds of acutely or extremely hazardous waste). Extremely hazardous wastes include specific pesticides and other poisons that are more toxic or persistent than other hazardous wastes. At amounts above these limits, the businesses become medium (MQG) or large (LQG) quantity generators and must comply with the reporting and other requirements for hazardous waste management and disposal. CESQGs are conditionally exempt from State and Federal regulation, meaning that they are exempt only as long as they generate less waste than the threshold amounts and properly manage and dispose of their wastes. Used Oil: Washington State law (Chapter 70A.224 RCW) requires that local governments manage used oil in conjunction with their MRW programs and submit annual reports to Ecology. Goals and Policies for MRW Current Goals and Policies: Current goals and policies specific to MRW include: • Goal 2: Ensure efficient services for a growing and changing customer base. • Policy 2-8, Moderate Risk Waste: Continue efforts to reduce the generation and toxicity of moderate risk waste, and to ensure that convenient, cost effective and sustainable options for its safe management are available. • Related policies from technical memorandums in the solid waste plan include: o Policy 1-3, Waste Prevention: Continue to offer and develop programs that encourage waste prevention. o Policy 2-1, Recycling: Continue to offer and develop programs that encourage recycling. Beyond Waste Plan Goals for MRW: Ecology is required by law (RCW 70A.300.300 and RCW 70A.205.210) to develop and update the statewide hazardous waste and solid waste plans. In 2004, Ecology simultaneously updated the 1994 State Hazardous Waste Management Plan and the 1991 State Solid Waste Management Plan. The updated plans were published together as the Beyond Waste Plan in November 2004. The Beyond Waste Plan was updated in 2009 and 2015. The Beyond Waste Plan's 30-year vision states: "We can transition to a society where waste is viewed as inefficient, and where most wastes and toxic substances have been eliminated. This will contribute to economic, social and environmental vitality." The Beyond Waste Plan recognizes that "waste generation in Washington continues to increase, and that toxic substances are more prevalent in our everyday lives now than they were just few years ago." It explains why it is important to move beyond waste and Appendix B — MRW Plan Packet Pg. 347 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review concludes "to lower the risks to people and the environment, Washington needs to shift to an approach that will significantly reduce wastes and toxic substances over time." The Beyond Waste plan is divided into five sections, and each section presents goals and actions that can be taken over the next five years: • Managing Hazardous Waste and Materials • Managing Solid Waste and Materials • Reducing Impacts of Materials and Products • Measuring Progress • Providing Outreach and Information The Beyond Waste plan also incorporates the concept of sustainable materials management, which has been adapted from recent work by the U.S. Environmental Protection Agency (EPA). Sustainable materials management looks at the full life cycle of materials, from the design and manufacturing phase, to the use phase, and then to the end -of -life phase when the material is either disposed or recycled. Materials management still focuses on recycling and disposal issues, but in looking at production methods and the use of materials, this approach can help identify more sustainable ways to design products that use less energy, water and toxics. This is important because the adverse environmental impacts of extraction, production and use can be far greater than those associated with disposal when the product becomes a waste. According to the EPA, a materials management approach is essential to conserving natural resources to meet both today's needs and those of future generations. The Beyond Waste Plan adopted the following goals for managing hazardous wastes and materials (Ecology 2015): HWM 1: Hazardous waste generators will significantly reduce chemical use, waste, emissions, and costs by successfully implementing effective pollution prevention plans and other actions. HWM 2: Pollution prevention planning facilities and other industries will use cleaner, more sustainable manufacturing processes and produce less toxic and more sustainable products. HWM 3: LQGs and MQGs will comply with the dangerous waste rules and remain in compliance. HWM 4: Communication about compliance issues will improve, so it will be easier for facilities to make corrections. HWM 5: The Local Source Control Partnership, and other small business dangerous waste and stormwater pollution technical assistance programs, will be expanded Fewer environmental issues will be found at facilities visited by staff. HWM 6: All treatment, storage, and disposal facilities (TSDs) will comply with regulations and operate safely. Appendix B — MRW Plan Packet Pg. 348 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review HWM 7: By 2020, 95 percent of corrective action sites permitted by Ecology will safely manage environmental contamination. HWM 8: In the next five years, Ecology will issue permits for all sites and facilities that reflect current operations and ensure facilities comply with permit conditions. HWM 9: Parties interested in permitted facilities and corrective action sites will know where to find current information. HWM 10: Dangerous waste facilities and used oil processors will offer safe recycling. HWM 11: Until toxic substances are phased out of products, and use of hazardous materials declines, MRW collection will be maximized. HWM 12: MRW locations and programs will provide increased services for residents, businesses, and underserved communities. HWM 13: Facilities that collect MRW will be properly permitted (if required) and in compliance with applicable laws and rules. Each of these goals is accompanied by two to five objectives ("actions") Regulations for MRW MRW is regulated by local, State and Federal laws that govern proper handling and disposal of these wastes. Federal Regulations: The primary Federal laws relating to hazardous waste are the Resource Conservation and Recovery Act (RCRA), the Comprehensive Environmental Response, Compensation and Liability Act (CERCLA) and the Hazardous Materials Transportation Security Act. Other Federal legislation such as the Universal Waste Rule and the Mercury -Containing and Rechargeable Battery Management Act establish rules for specific types of hazardous waste. Asbestos and a few other materials are regulated via the Toxic Substances Control Act. a. Resource Conservation and Recovery Act (42 U.S.C. s/s 6901 et seq.): The Resource Conservation and Recovery Act (RCRA) establishes responsibility and authority for managing hazardous waste. Subtitle C of the law establishes requirements for generators, transporters, and operators of hazardous waste treatment, storage and disposal facilities. Hazardous wastes must be tracked from the time they are generated until the time they are disposed using a manifest system. Subtitle D of RCRA establishes minimum requirements for construction and operation of solid waste disposal facilities. It seeks to ensure that landfills receiving household hazardous waste and small quantity generator waste meet minimum design and construction standards. Ecology has been delegated the authority to enforce the provisions of RCRA. b. Comprehensive Environmental Response, Compensation and Liability Act (42 U.S.C. s/s 9601 et seq.): CERCLA, also known as the Superfund act, provides the Environmental Protection Agency with the authority to clean up disposal sites contaminated with hazardous waste. The legislation enables the agency to identify Appendix B — MRW Plan Packet Pg. 349 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review responsible parties and assess liability for cleaning up individual sites. The Superfund Amendments and Reauthorization Act establishes requirements related to emergency response planning and community notification of chemical releases. c. Toxic Substances Control Act: The Toxic Substances Control Act of 1976 (TSCA) provides EPA with authority to require reporting, record keeping and testing, and establishes restrictions relating to chemical substances and/or mixtures. TSCA addresses the production, importation, use, and disposal of specific chemicals including polychlorinated biphenyls (PCBs), asbestos, and lead -based paint. Certain substances are generally excluded from TSCA, such as food, drugs, cosmetics and pesticides. d. Hazardous Materials Transportation Law (HM-181): In 1974, the Hazardous Materials Transportation Act gave the Department of Transportation (DOT) the authority to regulate the movement of substances that pose a threat to human health and safety, property, or the environment. In 1990, the Transportation Uniform Safety Act became law. The goal of this act was to create a uniform system for transporting hazardous materials and to make U.S. regulations on hazardous material packaging and transportation consistent with United Nations standards. This law led to promulgation of the Hazardous Material Regulation 181 (HM-181). This regulation governs the packing, shipping, and labeling of hazardous materials and waste in transportation. This law also has requirements for generator and shipper training. e. Enhancing Hazardous Materials Transportation Security (HM-232): HM-232, which went into effect March 25, 2003, amended the hazardous materials transportation rules to require that persons who transport, or offer for transportation, certain types of hazardous materials develop and implement a security plan. This rule also requires that employees be provided with security awareness training. This rule applies to Snohomish County's MRW Facility due to the types and quantities of wastes collected and shipped. The intent of the security plan is to prevent theft of flammable or explosive materials that could be used in acts of terrorism. Occupational Safety & Health Administration (OSHA): Various OSHA rules provide for worker safety protection in activities related to hazardous waste management. One of the primary rules is contained in 29 CFR Part 1910. Subpart H (Part 1910.120) of this rule addresses requirements for training and safety for workers in RCRA facilities, and also for workers involved in clean-up and emergency response activities. State Regulations: One of the primary State laws that directly affects MRW is the Hazardous Waste Management Act (Chapter 70A.300 RCW) and the associated rules (Chapter 173-303 WAC and WAC 173-350-360). A few of the more significant State laws are summarized below. a. Hazardous Waste Management Act (Chapter 70A.300 RCW): The Hazardous Waste Management Act addresses state and local hazardous waste management plans, rules for hazardous waste generation and handling, criteria for siting hazardous waste management facilities, and local zoning designations that permit Appendix B — MRW Plan Packet Pg. 350 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review hazardous waste management facilities. The Hazardous Waste Management Act Waste also establishes waste management Reduction priorities for hazardous wastes. In order of decreasing priority, the management waste priorities are: Recycling Physical, chemical, and biological • waste reduction treatment • waste recycling • physical, chemical, and biological Incineration treatment • incineration Solidification/stabilization • solidification/stabilization/treatment treatment • landfill Landfill This waste hierarchy is a key element in determining the compliance of this MRW MRW Waste Management Hierarchy, from Plan with State requirements. Guidelines for Developing and Updating Local Hazardous Waste Plans, Ecology 2010. b. Dangerous Waste Regulations: Rules implementing the Hazardous Waste Management Act are codified in the Dangerous Waste Regulations (Chapter 173-303 WAC). This regulation defines dangerous waste materials and establishes minimum handling requirements. State rules specifically exclude household hazardous waste and conditionally exempt small quantity generator wastes from the Dangerous Waste Regulations. The Dangerous Waste Regulations have been amended several times over the years, most recently in 2019. c. Ban on Disposal of Automobile Batteries: The Solid Waste Management Act (Chapter 70A.205 RCW) prohibits the disposal of automobile batteries and requires retail vendors to accept used batteries for recycling. d. Ban on Disposal of Mercury Lighting: Legislation passed in 2010 (Chapter 70A.505 RCW and Chapter 173-910 WAC) prohibits the disposal of mercury lighting with solid wastes. e. Paint Stewardship Program: A new product stewardship program for paint went into effect in April 2021 per a State law recently adopted (Chapter 70A.515 RCW). This program will reduce the volumes and costs for the MRW facilities operated by Snohomish County and other counties in Washington. Local Regulations: Local regulations can be more stringent than Federal and State regulations. Snohomish County has adopted local regulations that are more stringent in some ways. The following local regulations pertain to MRW. a. Snohomish Health District Sanitary Code Chapter 2.15, Solid Waste Handling Regulations: The Snohomish Health District (SHD) Sanitary Code section Appendix B — MRW Plan Packet Pg. 351 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review pertaining to MRW handling (Section 2.15.210) prohibits HHW or CESQG waste from being placed into the solid waste collection system (or into septic systems, stormwater systems or otherwise released into the environment). This regulation allows for the disposal of MRW at permitted facilities and product take -back centers b. Snohomish Health District Sanitary Code Chapter 2.20: SHD has fully incorporated Washington's Solid Waste Handling Standards (Chapter 173-350 WAC) into their Sanitary Code, as Chapter 2.20. WAC 173-350-360 provides handling and management standards related to MRW facilities. c. Snohomish County Code 7.41.050: The Snohomish County Code (SCC) includes definitions and restrictions regarding hazardous waste and moderate risk waste. SCC 7.41.050 prohibits the disposal of moderate risk waste and hazardous waste except at facilities designated for those wastes, and also prohibits the disposal of pharmaceutical wastes at solid waste facilities, including expired, unused or contaminated drugs and vaccines. d. Snohomish County Public Works Solid Waste Division Waste Acceptance Policy: The Waste Acceptance Policy does not allow for the disposal of the following as garbage: household hazardous waste, business -generated hazardous waste, computer monitors, televisions, computers, cell phones, separated circuit boards and other cathode ray tube devices, pressurized canisters and tanks, appliances that use chlorofluorocarbons (CFCs), asbestos and asbestos -containing materials, and liquid wastes. EXISTING PROGRAM ELEMENTS Evaluation of Current MRW and Oil Programs 1. HHW Collection Program: Snohomish County operates a facility to collect and properly dispose of household hazardous wastes. The MRW Facility is located in Everett. The County has also recently conducted community roundup events in Darrington and Sultan for the collection of household hazardous waste. Households may bring accepted items free of charge to the MRW Facility or to the roundup events. Many additional locations for the collection and proper disposal/recycling of select materials are also provided by retailers, manufacturers and other businesses throughout the County. The primary collection methods are described further below: a. MRW Collection Facility: The MRW Facility accepts a wide variety of hazardous waste, and a complete list of the currently -acceptable items is shown on Snohomish County's website. In 2019, the MRW Facility served 14,808 residential customers and collected 1,505,568 pounds (752.8 tons) of materials (including some non- hazardous materials but not including motor oil, oil filters and antifreeze). The MRW Facility also accepts waste from small businesses, but for a fee and only by appointment (see later section for more details). Table 2 provides more details about the wastes collected. 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These events served a total of 156 residential customers in 2019, ranging from 30 in Darrington to 126 in Sultan. The total amount of waste collected at these events in 2019 was 9,232 pounds (see Table 2 for more details on the types of wastes collected). c. Snohomish County Transfer Stations: Limited quantities of certain hazardous wastes are accepted for recycling from households, free of charge, at Snohomish County transfer stations and drop box sites. These items currently include antifreeze, batteries, fire extinguishers, fluorescent tubes and compact fluorescent bulbs, motor oil, oil filters, and propane tanks. 2. Public Education: The County conducts several activities to educate residents about proper handling and disposal of HHW. These include information provided on their website and the distribution of brochures that address specific topics such as pharmaceuticals. The County has also worked with local haulers to help provide clear MRW management instructions to customers through their websites. 3. Small Business Technical Assistance: Many of the activities conducted by Snohomish County to educate residents about HHW also serve to educate businesses about CESQG wastes. There are also specific activities that target businesses. If a business accumulates more than the eligible CESQG amounts, the business may become a fully -regulated generator of hazardous waste. Snohomish County Solid Waste staff can provide other hazardous waste management and disposal options, including a list of vendors who will pick up hazardous wastes from the business. 4. Small Business Collections: State and Federal law requires businesses to properly manage and dispose of chemical waste. Business hazardous wastes include items such as dyes, paints, inks, thinners, sludges, solvents, pesticides, chemicals, acids, and caustics. The MRW Facility is open to CESQG businesses by appointment only. A fee is charged for the service. Businesses must have their Safety Data Sheets (SDS) and be ready to identify the class of hazardous wastes they are disposing. A business may qualify as a CESQG if: • the business generates less than 220 pounds of hazardous waste per month or accumulates less than 2,200 pounds of hazardous waste at one time. • the business generates less than 2.2 pounds of acutely or extremely hazardous waste per month, or accumulates less than that amount at any one time. In 2019, the MRW Facility served 543 CESQGs and collected a total of 207,808 pounds (103.9 tons) from these generators (not including oil, oil filters and antifreeze). See Table 2 for details on the types of wastes collected. Appendix B — MRW Plan Packet Pg. 354 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review 5. Enforcement: The Snohomish Health District is the lead agency for the enforcement of solid waste and MRW management issues in Snohomish County. They enforce MRW regulations via complaint investigations and via permitting of MRW facilities. Many of these complaints involve illegal dumping or improper storage and disposal of wastes, such as batteries, used oil, gasoline, paint and paint -related chemicals. While SHD serves as the lead enforcement agency, they also work cooperatively with the Division to provide various education and outreach programs dealing with MRW management. Additionally, SHD provides public education to homeowners and CESQGs. Homeowner education is delivered as part of their complaint investigation process. CESQG technical assistance is also conducted as part of their complaint investigation process. In addition, a business -oriented Pollution Prevention Assistance program focuses on solid and hazardous waste management, pollution prevention, and storm water issues. To accomplish specific regulatory and public outreach objectives, SHD created a grant - funded program. Accomplishments include adoption of countywide MRW regulations; educational outreach intended to reduce the amount of MRW generated; and outreach geared toward proper handling and disposal of MRW. For example, SHD has a program that permits and inspects MRW collection facilities to ensure that there is no threat to public health or the environment. Permitted MRW facilities, as of mid-2020, include the Port of Edmonds, Pristine Environmental Services, Refined Solutions (processors of dental amalgam), and the Snohomish County MRW Facility. In the case of illicit disposal, Ecology may manage spills or releases through WAC 173- 303-050, -145, and/or -960. 6. Used Oil and Automotive Fluids Collection and Education: Automotive fluids and batteries cannot be disposed as garbage and must be handled properly. These materials must be taken to a proper handler, such as the County's MRW Facility or a reputable business. Many private businesses such as auto parts stores or service stations provide recycling services for car batteries, used motor oil, oil filters, and antifreeze. Battery retailers will accept car batteries from customers and the public. 7. Other Program Elements: Other important aspects of the MRW program include various activities and issues: a. Toxicity Reduction and Waste Prevention: Reducing or eliminating toxicity in products or the use and disposal of toxic products is not only important to protect human health and the environment, but it can save manufacturers, customers, rate payers and the County significant costs for managing hazardous materials. When able, the County participates in state and nationally convened processes to address toxicity reduction. b. Financing the MRW Program: The cost of operating the MRW Facility is covered by Local Solid Waste Financial Assistance (LSWFA) funds from Ecology, with a minimum of 25% matching funds provided by Snohomish County. Fees charged to Appendix B — MRW Plan 19 Packet Pg. 355 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review CESQGs defray a portion of the cost of disposing of their waste. Product stewardship programs provide funds for handling some MRW at other locations and offset some costs that would otherwise be incurred by the Division. c. Governance Structure: The Snohomish County Solid Waste Division is the lead agency for collection and education programs for MRW, and operates a facility to collect and properly dispose of MRW. The Snohomish Health District is the lead agency for the enforcement and compliance activities for solid waste and MRW management issues in Snohomish County, and also conducts some education for MRW. d. Agricultural Waste Collection: The Washington State Department of Agriculture (WSDA) conducts agricultural chemical waste collections annually, but none have been held in Snohomish County recently. Locations for events are determined by the number of requests. The closest events in the past year (2019) have been in Seattle and Mount Vernon. Participants must sign up in advance to bring wastes to these collection events, but there is no cost to participate. Inventory of Generators and Facilities RCW 70A.300.350(1)(a) requires MRW plans to contain an assessment of the quantities, types, generators and fate of MRW in each jurisdiction. Not all of the necessary data to conduct a complete assessment is currently available, but the data that is available on the number of potential generators is summarized in Table 3. At first glance, the data in Table 3 may appear to indicate that only a low number of MRW generators (4.7% of the residential households and 2.7% of the potential non-residential generators) bring their wastes to the MRW Facility or to the roundups. That conclusion would actually be incorrect, however, due to several factors: • Not every household and business is an MRW generator, or at least not in every year. For residential sources especially, products may be stored for several years before the resident does a "clean-up" or determines that the material is no longer useful and is thus an MRW. • An unknown number of households and businesses use other product stewardship, take -back or drop-off sites for the more common wastes (electronics, oil, batteries, antifreeze, mercury lighting and devices, and other MRW). • An unknown number of CESQGs and large -quantity generators use the services of private collection companies for their hazardous wastes instead of the MRW Facility Hazardous Waste Inventory Ecology's guidelines for MRW plans require that the following pieces of information be addressed (Ecology 2010). The following information helps provide a full inventory of Appendix B — MRW Plan Packet Pg. 356 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Table Residential Generators Businesses and Institutions 20, 2282 Comments Not all residents and businesses are Number of Households 316 or Businesses ,948 generators of MRW. Number of Customers These figures are not adjusted for using the MRW Facility 14,964 543 multiple trips to the MRW Facility or and Roundups in 2019 Roundups by the same customer. An unknown number of people are recycling electronics, oil, batteries, mercury lighting, and other MRW Number of Participants materials through various other for Other Programs Unknown Unknown product stewardship, take -back and drop-off programs, and an unknown number of businesses are disposing of wastes through that and private collection services. Notes: 1. The number of households (2019) includes one -unit dwellings (209,279), two+ units (88,064) and mobile homes/special units (19,605) (OFM 2020). 2. The number of businesses is a third quarter 2019 figure from the Washington State Employment Security Department's web page https://esd.wa.gov/labormarketinfo/covered-employment (ESD 2020) hazardous waste management in a community, by addressing dangerous waste generators (i.e., large -quantity generators), contaminated sites, transporters and processing facilities, and locations where hazardous waste facilities are allowed to be sited ("zone designations"). For most of the following items, however, the actual information is both lengthy and subject to change. Rather than attempt to show all of the information here, the following provides a summary and also sources for updated information. Dangerous Waste Generators: Ecology's records (Ecology 2020a) show that the following numbers of businesses and institutions in Snohomish County are registered as hazardous waste generators as of June 2020: • 53 large -quantity generators • 59 medium -quantity generators • 155 small -quantity generators' • 80 non -generating sites and transporters with active EPA or state identification numbers, but who did not generate waste in the most recent year. ' This figure includes only those small -quantity generators that have chosen to get an EPA identification number (which is not required for CESQGs), and the actual number of CESQGs is much higher than this figure. Appendix B — MRW Plan Packet Pg. 357 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Remedial Action Sites: Ecology's list of confirmed and suspected contaminated sites in Snohomish County can be found at https:Happs.ecology.wa.gov/tcpwebreporting . The sites are listed in five categories and the following figures are current as of May 22, 2020 (Ecology 2020b): 1. Brownfield Sites — 4 sites. Brownfield sites are abandoned or under-utilized properties where potential liability due to environmental contamination and clean-up costs complicate redevelopment. 2. Environmental Covenants Register — 34 sites. This registry is a list of sites that have residual contamination after the clean-up has been completed. These sites have environmental covenants or deed restrictions limiting the types of uses on the property 3. Leaking Underground Storage Tanks — 572 records. This report contains information on Underground Storage Tank facilities that require clean-up and their clean-up history. 4. State Cleanup Sites: a) Confirmed and Suspected Contaminated Sites — 496 records. This report contains information about sites that are undergoing clean-up and sites that are awaiting further investigation and/or clean-up. b) No Further Action Sites — 614 records. This data set contains information about sites previously on the Confirmed and Suspected Contaminated Site list (above) that have received a No Further Action decision. These sites may have deed restrictions or environmental covenants. 5. Regulated Underground Storage Tanks — 1,165 records. Washington State regulates active storage tanks on different properties, including gas stations, industries, commercial properties, and governmental entities. Hazardous Waste Services (Transporters and Facilities): A large number of private companies provide transportation and disposal services for a wide range of materials. According to data from Ecology, there were 87 companies registered to transport dangerous waste in Snohomish County in 2020 (Ecology 2020a). Zone Designations: As part of the development of the original MRW plans, local jurisdictions were required by State law (RCW 70A.300.370) to designate zones within their borders where hazardous waste facilities would be permitted to operate and to notify Ecology of those designations. In Snohomish County, that was done as part of the 1993 plan and those designations are presumed to be in effect still. Cities that have been incorporated since that time, however, may not be in compliance with this requirement. Appendix B — MRW Plan Packet Pg. 358 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review PLANNING ISSUES General Planning Issues The existing service gaps and other issues connected to the specific components that are required to be addressed by local moderate risk waste management programs are addressed below. Most of the MRW collected in Snohomish County is handled through product stewardship, take -back, or other business -provided services. The materials with the highest rates of diversion from solid waste disposal are those materials for which there are many widespread collection opportunities. Developing similar programs for a wider range of MRW would help increase the diversion of these wastes from disposal. • Implement continuous improvement projects at the MRW facility to streamline existing or stagnant workflows. • Current and ongoing efforts to inform the public about opportunities for proper disposal of MRW appear to be adequate based on the quantities of materials being collected. More education will be needed for new programs. • Business collection services are currently being provided through the MRW Facility and other opportunities, including private contractors. These programs appear to be working well for many of the materials. In addition, as with residential generators, regular reminders about disposal requirements and opportunities are helpful for maintaining the current level of compliance. • Enforcement is currently being conducted on a complaint -based system and there are no known problems with this approach. • The recovery of used oil, antifreeze and automotive batteries appears to be very good and few service gaps or other issues appear to exist for these wastes. Long-term Planning Issues • Significant improvement has been made in recent years in reducing or eliminating toxicity in products or the use and disposal of toxic products, but more could be done in this area. • The County's current MRW collection activities are funded primarily by the LFSWA grant program administered by Ecology, and in the long term the MRW program may need an alternative funding source if LFSWA grants become unavailable. The increased use of product stewardship programs could help provide new funding methods and address other MRW management issues. The new product stewardship program for paint, for instance, will eliminate (or at least provide an Appendix B — MRW Plan Packet Pg. 359 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review alternative funding source for) 24% of the materials currently handled by the MRW Facility (see Table 2). As more product stewardship programs are developed, the County will need to determine to what extent, if any, they can and will participate in those programs (through the MRW Facility or other means). As a central location being used for other materials, the MRW Facility (and by extension, the mobile collection events) can provide a good opportunity to collect materials for a product stewardship program. Those programs will, however, need to make sense for the County (i.e., not create unreasonable demands on finances or operations). ALTERNATIVES Alternative A — Public Education for Household Hazardous Waste Household hazardous waste education programs focus on identifying household products that contain hazardous ingredients, promoting safer alternatives, and explaining how to dispose unwanted products that contain hazardous substances. The Division could review the existing outreach and update material as needed. In addition, rather than solely continuing an independent education program for moderate risk waste, Alternative A attempts to incorporate the message into other programs that also benefit from proper household hazardous waste management. Other programs that have common objectives include programs that deal with storm water, groundwater, municipal wastewater treatment, and on -site sewage systems. By coordinating the message with other resource protection and waste management programs, the message would be repeated, and attention would be focused on the multiple benefits of the higher -priority management practices. Alternative B — Continuous Improvement (CI) Snohomish County has implemented an ongoing effort to analyze and improve existing workflow and processes, evaluate programs and adjust as needed to a variety of solid waste initiatives. In the Moderate Risk Waste facility, this may include a review and evaluation of administrative, planning, fiscal or operational -centric workflows. The Division has identified several Cl/MRW oriented projects including: • Adding new containers to collect small propane tanks at transfer station recycle areas. • Evaluating how cooking oil is collected and processed. • Enhancing MRW facility access to the Internet for research and data entry. • Re-evaluating the phone tree structure and adjust the customer service model. Alternative C — User Fees at the MRW Facility A nominal fee could be charged, such as $5.00 per visit or a fee per item, for the use of the MRW Facility or mobile collection events. Similar fees are charged in many areas of the state. The CESQGs using the MRW Facility already pay a fee, so this alternative Appendix B — MRW Plan 17 Packet Pg. 360 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review applies only to the residential customers at that facility (and at the mobile collection events). A fee such as this would help educate the public that there is a cost for this service and that the use of less -toxic products would be less expensive. On the other hand, a fee could discourage participation in HHW programs and reduce proper disposal of HHW. Alternative D — Increased Promotion of MRW Facility Use of the MRW Facility could be increased by publicizing it more, and by emphasizing the importance of proper disposal of even a small amount of toxic material. Any publicity should target specific audiences or issues. Target audiences should include those types of people that may be generating MRW but that aren't using the facility as much as other groups. Once a target audience is defined (residential and/or commercial, specific gender and age groups, etc.), a variety of methods could be implemented to increase the awareness of the MRW Facility. The County could also review the possible barriers and benefits for potential users of the MRW Facility. Some barriers could include that they do not find it convenient, they do not know the hours or location, they do not want to spend any money or do not know that it is free (for residential users), they do not want to transport just a small quantity of toxics, they do not know how to transport their waste products, or there are language barriers. The County could get a measure of the magnitude of these barriers by conducting a brief survey of people in the target audience to ask them what prevents them from using the MRW Facility. Once the barriers are assessed, the County could promote an appropriate message via a variety of methods: • social media postings. • tokens, coupons, or vouchers, distributed by direct mail or utility bill inserts (although already free to residential users, this could be an effective way to get some people's attention). • posting MRW facility information at local libraries, schools, universities, city halls, county offices, transfer stations, public facilities, and locations serving other ethnic groups. • more promotion of the MRW facility on the Snohomish County and other websites. • radio ads. • press releases. The preferred strategy will depend on the target audience and the nature of the participation barriers. Alternative E — Coordination and Collaboration with Regional Jurisdictions Snohomish County can become more involved with regional and statewide efforts to manage HHW. County staff should meet regularly with staff from other county, city and state agencies to compare and improve HHW programs. Continuing this involvement Appendix B — MRW Plan Packet Pg. 361 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review can provide a number of benefits in managing regional HHW. Alternative F — Washington State University Extension Service Partnership Snohomish County could continue the existing partnership with the WSU Extension Service to provide continuing educational services on HHW topics. The WSU Extension service will collaborate with the Solid Waste Division to develop new educational components and establish program preferences to align with Division priorities. The County has found good results in waste reduction and recycling outreach through the work of WSU Extension staff and volunteers. Alternative G — Operations and Maintenance (O&M) Manual Update The Division could review and update the MRW Facility's O&M manual to align with current programs and equipment standards and practices. RECOMMENDATIONS The following recommendations are being made for MRW programs: MRW1) Public education programs for household hazardous wastes will be conducted through collaboration with other agencies and groups. MRW2) Implement MRW oriented continuous improvement projects and report back to SWAC on implemented improvements or operational changes. MRW3) Explore user fees for residential customers of the MRW Facility and mobile collection events. MRW4) A promotional campaign will be implemented to identify and address barriers that are preventing greater usage of the MRW Facility. MRW5) Engage in regional and statewide coordination and collaboration efforts. MRW6) Continue partnership with the WSU Extension Service to provide educational services specific to the MRW facility and HHW. MRW7) Review and update the MRW Facility's O&M manual to align with current programs and equipment standards and practices. Snohomish County is the lead agency for most of the above recommendations, although MRW1 and MRW5 depend on collaboration with other departments and agencies or with the private sector. Appendix B — MRW Plan la Packet Pg. 362 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review None of the recommendations require new capital investments, and the costs for most are limited to additional staff time and some expenses for outreach materials. For the schedule, most of the recommendations can and should be implemented over the next six years. More information about the lead agencies, budget and schedule for the above recommendations are shown in the following implementation plan. IMPLEMENTATION PLAN Schedule and Financing for Implementation The proposed implementation schedule and agency with the primary responsibility for each recommendation is shown in Table 4. The entities shown as having responsibility for implementation are the primary agencies responsible for this, but it should be understood that these agencies will need assistance from others (especially the municipalities and private companies such as waste collection firms). Table -Schedule Implementation Year of Implementation Recommendation ResponsibilitY 2021 2022 2023 2024 2025 . MRW1) Public education programs for HHW will be conducted through collaboration with County Ongoing other agencies and groups. MRW2) Implement MRW oriented continuous improvement projects and report back to County Ongoing SWAC on implemented improvements or operational changes. MRW3) Explore user fees for residential customers of the MRW Facility and mobile County X X collection events. MRW4) A promotional campaign will be implemented to identify and address barriers County X X that are preventing greater usage of the MRW Facility. MRW5) Engage in regional and statewide County Ongoing coordination and collaboration efforts. MRW6) Continue partnership with the WSU Extension Service to provide educational County Ongoing services specific to the MRW facility and HHW. MRW7) Review and update the MRW Facility's O&M manual to align with current programs County Ongoing and equipment standards and practices. Notes: County = Snohomish County, primarily the Solid Waste Division but may include the Snohomish Health District and other County departments. Appendix B — MRW Plan Packet Pg. 363 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Table 5 shows the approximate budget for the activities recommended in this plan. Because this MRW Plan is being updated during a pandemic and the timing and extent of the economic recovery are currently unknown, it is particularly difficult to project waste generation and the resultant need for additional facilities and programs. Ongoing monitoring of various developments and possible future amendments will allow this MRW Plan to continue to serve Snohomish County beyond the next six years if desired. Monitoring Future Performance Moderate risk waste management in Snohomish County will continue to evolve based on changes in population and other demographic factors; the local, state, and national economy; regulations; and advancements in waste handling and recycling. Snohomish County staff will continue to monitor these factors and other changes that may occur, with the intent of developing new programs or changing existing programs to meet the needs of the county's residents and businesses. Snohomish County staff will also continue to stay informed on new regulations being developed on the state and national levels. New developments will be shared and discussed with the SWAC, as appropriate. Significant changes in MRW programs will be addressed through amendments to this MRW Plan. Snohomish County staff will also monitor the tonnages of wastes collected at the MRW Facility and through other methods (using the annual data collected by Ecology and other sources as available) as indicators of the effectiveness of collection programs. Any large increases or decreases in specific wastes or collection tonnages will be investigated if those changes cannot be easily explained by program changes or other known factors. Future Amendments to MRW Plan As part of the Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, the schedule and approach for amending this MRW Plan should be the same as the Solid Waste Management Plan. This does not, however, prevent the following steps from being taken: • This MRW Plan could be separated from the Solid Waste Management Plan in the future if this was deemed advantageous. This MRW Plan could be amended separately in the future if necessary. For instance, the implementation section of this plan could be amended to reflect changes in plans, funding or priorities, or changes that occur for reasons outside of the County's control. Implicit in the development and adoption of this plan is the understanding that emergency actions may need to be taken by the County in the future for various reasons, and that these actions can be undertaken without needing to amend this plan beforehand. In this case, Snohomish County staff will endeavor to inform the SWAC and other key stakeholders as soon as feasibly possible, but not necessarily before new Appendix B — MRW Plan 91 Packet Pg. 364 2.B.b 2 2 2 2± ) C 2 2 2 2 2 Co�� _� (o \ \ \ -/ E \ �\ ddd \/=w / / U) � - \ f 0 / / \ \ ( ( -0\ 2 -: a) m \ 2= e Co E / / §\ / m0 m \ �2 \ m m q m (5 % ® - E E / / .§ - m= .§ ms o » o CL0 2 CL0 ƒ ƒ / / E E -- E E x x r r - ± 2 ? U) _ \ \ � Cu : �� 0 ƒ 2 \ 0- 4 a)/ / \ƒ f go 2 _ = #7/2 _ Cu= f 7 m m E£ = £ // Cu m °° = E & >E \0 a)E ¢ 2 £ ° \ \ ®® Cu \ EE 0- / °E EU) \ $$ x n 2= ®CL §/ 0LU :+ $ m 2 \ % / / \ 0 ��/2 .\ _0 Cu /_°° \ ®_ _& 4 4\E7 =� m)�2 -0— CM C \ k4-- E m 0 o- m%_= m F§ \ E¢.2% 7 4\/5 0)0 o C: _ ƒ = a ¢ n E & ° ¥ ° $ < ° \ E & 3 5 § \ 0 s ) _ f 0 / E = 3�E % \ \ § § \ \ ® / / \ ( = o = $ § _ = n Cu \\§\� E 0 2 2 0) k /� ° 2=CL2\0�0' \0 =)> o 0 m= 0 =.g �\ n 0LUm<� x=% =.g �\22�e0 o// S o o\ Q 7$°� ±\±2®±/±//±\±0±30 o = o E Co E o & R R k § Packet Pg. 365 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review actions are implemented. If an emergency results in permanent and significant changes to the Snohomish County waste management system, an amendment to this plan will be prepared. If, however, the emergency actions are only undertaken on a temporary or short-term basis, an amendment will not be considered necessary. Any questions about what actions may be considered "temporary" or "significant" will be brought to the SWAC for their advice. If emergency actions have temporary or significant budget or service impacts, the County Council will be advised. Any future modifications to the list of materials handled by the MRW Facility and by the roundups, as well as the frequency (including cancellation altogether) and locations of the roundups, are not considered sufficiently significant to require an amendment to this MRW Plan. REFERENCES Ecology 2010. Washington Department of Ecology, Guidelines for Developing and Updating Local Hazardous Waste Plans, February 2010 (Publication #10-07-006). Ecology 2015. Washington Department of Ecology, Moving Washington Beyond Waste and Toxics, June 2015 (Publication #15-04-019). Ecology 2020a. Washington Department of Ecology, information provided by email from Megan Warfield to Rick Hlavka, June 17, 2020. Ecology 2020b. Washington Department of Ecology, Toxics Cleanup Program Web Reporting, https://apps.ecology.wa.gov/tcpwebreporting/, May 2020. ESD 2020. Washington State Employment Security Department, preliminary third quarter covered employment figures (https://esd.wa.gov/labormarketinfo/covered- employment), May 2020. OFM 2020. Postcensal Estimates of Housing Units, April 1, 2010 to April 1, 2019 (https://www.ofm.wa.gov/washington-data-research/population- demographics/population-estimates/april-1-official-population-estimates), Office of Financial Management, May 2020. Appendix B — MRW Plan Packet Pg. 366 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review This page intentionally left blank to facilitate double -sided printing Appendix B — MRW Plan Packet Pg. 367 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review SOLID WASTE FACILITY SITING INTRODUCTION Solid waste management plans (SWMP's) in Washington State typically have included information related to the siting of solid waste disposal facilities. Historically, this dates back to the late 1980s when there was considerable concern about the proper siting of new state-of-the-art solid waste landfills to replace old, unlined landfills and dumps. Information about a county's geography, geology, soils, slopes, seismic hazard areas, groundwater, surface water (rivers, creeks, and lakes), flooding, land use, and air emissions was previously included in a SWMP because these conditions are most relevant to siting a new landfill. Snohomish County currently sends the county's municipal solid waste (MSW) to a privately owned and operated landfill in central Washington, and has no immediate plans to develop an MSW landfill in the county. It is equally unlikely that a private entity would wish to construct a solid waste landfill in Snohomish County, in part because there are already three very large, privately -owned regional MSW landfills in Oregon and Washington. These three landfills are in low -rainfall areas that are better suited for landfills than Snohomish County, and together provide sufficient competition such that there would be little economic motivation for either the County or a private entity to consider siting an MSW landfill within Snohomish County. Some of the factors for siting a disposal facility would also be relevant to other types of solid waste facilities such as transfer stations, inert waste landfills, construction and demolition (C&D) waste processing facilities, recycling facilities, composting facilities, and energy from waste (EfW) facilities. Hence, this technical memo provides information about siting solid waste facilities in general. SOLID WASTE FACILITY SITING PROCESS New or improved technology or materials markets may motivate the proposed development of other types of solid waste facilities such as inert waste landfills, recycling or waste processing facilities, solid waste transfer stations or other facilities State Regulations If the County or a private entity were to propose development of a solid waste facility, it would be evaluated using Washington state rules such as the Solid Waste Handling Standards (Chapter 173-350 WAC). Snohomish County Regulations Snohomish County standards such as the County Code and the Snohomish County Comprehensive Plan, as well as municipal, zoning, and land use codes, would apply to Appendix C — Solid Waste Facility Siting Packet Pg. 368 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review solid waste facility siting. All of these other documents provide a more up-to-date source for information about siting factors and considerations (and hence are hereby incorporated by reference). The Snohomish County Comprehensive Plan, most recently amended in 2016, serves as a guide to the county's future growth and development through 2025. The Comprehensive Plan includes the following five sections: • General Policy Plan • Future Land Use Map • Transportation Element • Capital Facilities Plan • Park and Recreation Element The Capital Facilities section of the General Policy Plan identifies solid waste facilities as an "essential public facility" and states that a process for the siting of these and other facilities will be established though the county's development regulations (see Goal CF 12 and related policies). The Capital Facilities section also contains goals and policies that commit to ensuring that an adequate number and distribution of facilities are available to encourage the proper disposal of solid and hazardous wastes (see Objective CF 4.B). Summary of Siting Process Steps In general, the siting process for a solid waste facility would include the following steps: Site Identification: For a public facility, the process of identifying sites may include soliciting nominations from citizens and interested parties, identification of major landholders and City/County properties, and other activities to initially identify as many sites as practical. For a private site, the site selection process may consist primarily of an inventory of sites currently owned or available for purchase. 2. Broad Site Screening: This step typically involves evaluating potential sites for "fatal flaws," such as unsuitable neighboring land use, distance from the point of waste generation, site size, steep slopes, floodplain area, wetlands, surface water or shorelines. For a public site, the goal should be to retain up to 12 sites after this step is completed. For a private facility or other cases where there may be only a few sites to begin with, only one or two sites need to survive this evaluation. 3. Detailed Site Ranking: After sites with fatal flaws have been eliminated, the remaining sites should be evaluated against more detailed criteria such as the availability of utilities (water, sewer, and electricity), traffic impacts and road access, and other factors affecting the ability to develop and use the site. For a public effort, no more than four sites should remain after this step is completed. 4. Detailed Site Evaluation: The final step in evaluating potential sites involves a detailed investigation to assess environmental impacts, in accordance with the State Appendix C — Solid Waste Facility Siting Packet Pg. 369 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Environmental Policy Act (SEPA). This includes significant public involvement to ensure that stakeholders and citizens have sufficient input to the process. This step should result in the recommendation of a preferred site. 5. Siting Decision: Finally, the decision to proceed with a recommended site should be based on environmental, engineering, financial and political factors, and then more detailed plans can be developed and the permitting process can begin. Appendix C — Solid Waste Facility Siting Packet Pg. 370 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review This page intentionally left blank to facilitate double -sided printing Appendix C — Solid Waste Facility Siting Packet Pg. 371 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review WASTE QUANTITIES AND COMPOSITION SUMMARY This appendix provides information on waste disposal amounts, waste generation rates (current and projected), waste composition, and recovery rates for recycled materials. This data is used in the Snohomish County Comprehensive Solid and Hazardous Waste Management Plan (the "Plan") to assess the need for new programs or determining the impact of a proposed new program. INTRODUCTION The data in this appendix is organized chronologically: • past disposal amounts • current data on recycling levels, waste composition and recovery rates • projected future amounts of garbage and recycling Data provided in this appendix is used throughout this Plan, but primarily to assess the potential impact of new or expanded programs. PAST DISPOSAL QUANTITIES Historical Disposal Amounts The amounts of wastes disposed in the past 22 years in Snohomish County are shown in Table 1. The waste tonnage figures shown are only for municipal solid waste (MSW) brought to County facilities and does not include wastes brought to other facilities or recycling tonnages. Population and Waste Disposal Rates Current and future population levels are an important factor to consider for solid waste management plans. People create solid waste and in general, the more people there are (now and in the future), the more waste is created. The amount of waste disposed is also influenced by employment levels, other economic factors and recycling rates. Hence, Snohomish County population data is also shown in Table 1, and this data is used to calculate a waste disposal rate. This rate should not be confused with a waste generation rate (which is addressed later in this appendix). The waste generation rate is actually a better measure of the amount of waste produced, since it takes into account all of the wastes produced (regardless of whether the waste materials are Appendix D - Waste Quantities and Composition Packet Pg. 372 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Table 1. Historical••Amounts Year Waste Disposed, Population Waste Disposal tpy/person 1998 397,461 576,165 0.69 1999 419,741 591,590 0.71 2000 434,754 606,024 0.72 2001 438,529 617,860 0.71 2002 440,007 629,290 0.70 2003 422,852 639,940 0.66 2004 443,964 648,780 0.68 2005 462,955 661,350 0.70 2006 507,122 676,130 0.75 2007 518,820 689,310 0.75 2008 456,744 699,330 0.65 2009 419,129 705,890 0.59 2010 403,585 713,340 0.57 2011 395,379 717,000 0.55 2012 394,631 722,900 0.55 2013 411,770 730,500 0.56 2014 430,128 741,000 0.58 2015 452,771 757,600 0.60 2016 484,912 772,860 0.63 2017 509,209 789,400 0.65 2018 526,344 805,120 0.65 2019 528,761 818,700 0.65 2020 560,525 841,998 ` 0.67 Sources: Waste tonnage data is from Snohomish County records, and includes only the outbound wastes handled and processed by county facilities. Population data is from the Office of Financial Management (OFM 2019). Waste disposal rates are expressed in terms of tons per year (tpy) per person. recycled or disposed). Figure 1 shows how the per capita disposal rate (in terms of tons of waste per person per year) has changed in the past 23 years through the county system. CURRENT RECYCLING AND DISPOSAL DATA Current Recovery Rate The Washington Department of Ecology (Ecology) gathers data annually on the amounts of materials recycled and disposed in Washington State. This analysis begins with annual reports on recycled and disposed quantities submitted by a wide variety of private companies, government agencies, non-profit organizations and others. The annual reports are mandatory for companies and agencies engaged in activities Appendix D - Waste Quantities and Composition Packet Pg. 373 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review 0.80 m 0.75 L a 0.70 C O 0.65 m d 0.60 a 0 0.55 0.50 0.45 0.40 Figure 1 Historical Per Capita Disposal Rates 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Source: Based on the waste disposal rates shown in Table 1. that require a solid waste permit, but there are many waste diversion activities that do not require permits and so reporting in many cases is voluntary. Hence, the level of cooperation and accuracy of reporting can vary significantly from year to year. Much of the focus on data collection by Ecology in the past targeted the calculation of a "recycling rate," or in other words the percentage of municipal solid wastes (MSW) that were diverted to recycling and composting programs and facilities. In this plan, MSW is the term generally used for solid wastes handled by the County's system of transfer stations and disposal. Non-MSW wastes include other wastes handled outside of that system, such as contaminated soils sent directly to a landfill. Beginning with the 2017 data, Ecology shifted their focus to the determination of a "recovery rate" and increased the types of materials counted towards the recycling rate or recovery rate. The recovery rate is a broader term that includes both materials diverted to other uses that are not defined as recycling, such as wood burned for energy, and non-MSW wastes. Data for the past three years from Ecology's annual recycling survey is shown in Table 2. Data for the year 2017 is the most recent data available at this time. A three-year average is shown to avoid some of the fluctuations that may be caused by non -reporting issues, and to show the trends that might exist for some of the materials. The data shown in Table 2 reflects the increased types of materials counted towards the recycling rate for 2017, and data for 2015 and 2016 has been reconfigured to be consistent with Ecology's new approach. This new approach is the primary reason for the increase in Snohomish County's recycling rate, which has gone from 48.8% in 2009 to 63.9% in 2017. Most of this increase is due to construction and demolition (C&D) materials, which previously were not counted in the recycling rate. As shown in Table 2, the Appendix D - Waste Quantities and Composition Packet Pg. 374 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review _WW_ Table 2. Recycled and Composted Quantities by Material AnnualTons 11111119- Tjhree-Yea Material .. Construction and Demo. (C&D) Mtl. Asphalt and Concrete 296,634 268,270 323,197 296,034 Gypsum 434 2,259 9,287 3,993 Land Clearing Debris 59,619 42,567 28,277 43,488 Roofing Materials 3,418 320 0 1,246 Wood 42,977 28,037 27,100 32,705 Other C&D 62,143 70,105 106,023 79,424 Glass Glass (Containers) 13,194 14,357 14,020 13,857 Metals Aluminum Cans 885 756 757 799 Appliances/White Goods 140 4,122 3,649 2,637 Other Ferrous 123,477 103,946 141,232 122,885 Other Non -Ferrous 19,561 11,254 20,444 17,086 Steel (Tin) Cans 1,067 1,181 968 1,072 Moderate Risk Wastes Antifreeze 334 265 204 268 Batteries, Auto Lead Acid 778 912 864 852 Batteries (all other) 96 108 30 78 Electronics 3,971 5,468 4,762 4,734 Light Bulbs 105 201 99 135 Oil Filters 108 202 179 163 Used Oil 5,820 6,305 6,258 6,128 Organics Agricultural Organics 1,000 2,000 2,000 1,667 Meats, Fats, and Oils 16,990 2,390 1,945 7,108 Food and Yard Debris, Mixed 73,791 65,457 74,413 71,220 Yard Debris 33,540 49,212 53,141 45,298 Other Food Waste 55,381 12,310 16,842 28,178 Other Organics 10,890 18,731 12,641 14,087 Paper Cardboard 40,162 49,512 33,151 40,942 High Grade 3,260 3,632 5,657 4,183 Mixed Paper 16,178 26,487 25,226 22,630 Newspaper 23,137 18,856 15,927 19,307 Plastic HDPE 993 1,255 966 1,071 LDPE 408 1,479 409 765 PET 1,196 1,459 1,195 1,283 Other Plastics 416 750 844 670 Other Textiles 2,978 3,348 3,441 3,256 Tires 3,721 2,765 3,691 3,392 Miscellaneous 91 44 45 60 Total Recycled Materials 918,894 820,322 938,883 892,700 Note: All data is from the annual recycling survey conducted by Ecology (Ecology 2020). Appendix D - Waste Quantities and Composition Packet Pg. 375 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review amount of C&D materials measured by Ecology in 2017 was 493,884 tons, which is over half (52.6%) of the total amount of materials classified as recyclable by Ecology for that year. Additional materials tracked by Ecology's annual survey are shown in Table 3. This table shows materials that are not counted as recycling because the materials are used for energy production. This includes materials processed by anaerobic digestion, which Ecology began tracking in 2017. Table 3 also shows the materials monitored for reuse. The figures for reuse should be viewed with caution as there are many more tons of a wide variety of materials that are being managed through reuse than are tracked by the Ecology survey. The reuse figures shown in Table 3 represent only a small fraction of the types and amounts of materials being handled through food banks, charities, building material operations, garage sales and online services such as Craigslist, eBay, and many others. In addition, Ecology only recently began tracking these materials. Table 3. Recovered and Reused Material 2015 2016 �FFAAverage re Recovered Materials Food Waste Anaerobically Digested 0 0 1,313 438 Other Organics Anaerobically Digested 0 0 4,229 1,410 Used Oil Burned for Energy 566 1,413 0 660 Tires Burned for Energy 57 480 160 232 Wood Waste Burned for Energy 9,484 3,917 12,258 8,553 Total Additional Recovery 10,106 5,811 17,959 11,292 Reused Materials Clothing and Household Items 819 3,705 2,856 2,460 Construction and Demolition Mtl. 112 118 26 85 Food 0 358 0 119 Tires 619 457 255 444 Wood 79 17 0 32 Total Reuse 1,628 4,832 3,137 3,199 Note: All data is from the annual recycling survey conducted by Ecology (Ecology 2020). Composition of Waste Disposed Composition data is useful for designing solid waste handling and disposal programs. A waste composition study was conducted for Snohomish County in 2008 and 2009 (Snohomish County 2009). This study divided the waste stream into five categories based on source of waste (see below) and into 81 categories of materials. A summary of the results of this study is shown in Table 4. Appendix D - Waste Quantities and Composition Packet Pg. 376 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Table• Waste Composition Annual Average by Waste Generator, % by Weight Total .- Family Family es.. Self -Haul n-Res. Self -Haul General Non -Res. Waste Stream Recyclable Paper 10.4 18.9 9.7 3.1 11.7 11.3 Compostable Paper 5.7 4.2 1.1 0.1 7.7 4.9 Other Paper 2.2 1.2 1.5 1.3 3.2 2.2 Plastic Bottles 1.7 2.5 1.0 0.2 1.4 1.4 Plastic Bags, Film 6.0 4.7 1.9 1.3 7.0 5.0 Other Plastics 5.1 4.4 6.3 3.7 10.5 7.0 Metals 7.0 5.2 11.8 4.9 6.0 7.2 Recyclable Glass 2.1 4.9 2.9 0.2 1.9 2.4 Other Glass 0.4 1.1 2.5 3.3 0.8 1.2 Food Waste 26.2 17.7 5.5 0.6 13.1 14.6 Yard Debris 2.2 3.6 1.5 2.3 2.3 2.3 Disposable Diapers 5.7 4.5 1.4 0 0.6 2.5 Textiles 3.8 4.2 2.9 0.3 5.0 3.8 Furniture 0.8 1.3 6.6 8.0 0.4 2.4 Wood Waste 1.2 6.8 26.0 29.8 15.3 13.8 Const./Demolition 0.6 1.2 7.8 30.1 3.7 5.4 Animal Excrement 7.2 2.8 2.3 0 0.3 2.7 Other Special Wastes 0.9 2.2 1.9 0.2 1.0 1.2 Other Materials 10.9 8.6 5.5 10.7 8.1 8.6 Totals 100.0 100.0 100.0 100.0 100.0 100.0 Recyclable Materials 33.1 44.0 31.6 12.2 35.3 33.4 Subtotal Source: From Table E-2 of the "Snohomish County Waste Composition Study' (Snohomish County 2009). Notes: All figures are percentages by weight. The recyclable materials subtotal includes recyclable paper, plastic bottles, plastic film and bags, metals, glass bottles, yard debris and textiles. This study was conducted at the County's three main transfer stations (ARTS, SWRTS and NCRTS). Construction and demolition (C&D) wastes and other special wastes are included in the results only to the extent that these materials were disposed at the County facilities (in other words, the study does not include wastes disposed at C&D or inert landfills). Recycled and diverted materials are not included in these figures since the study only sampled wastes brought to the three main transfer stations for disposal purposes. The specific types of generators examined by the waste composition study included • Single -Family: waste collected by garbage haulers from single-family homes. • Multi -Family: waste collected by garbage haulers from apartment buildings. • Residential Self -Haul: waste brought in by the homeowners and renters who generated it, typically using a car or pickup truck. Appendix D - Waste Quantities and Composition Packet Pg. 377 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Non -Residential Self -Haul: waste from businesses and institutions (government offices, churches, schools, etc.) which was brought to the disposal facility by an employee of that business or institution. A substantial amount of this waste stream consisted of loads of construction and demolition wastes. • General Non -Residential: waste from all types of non-residential sources (commercial, industrial, or institutional) which was delivered by someone other than an employee (such as a garbage hauling company or municipality). The composition of the waste stream can be expected to change in the future due to changes in consumption patterns, packaging methods, disposal habits, and other factors. These changes are very difficult to predict in the long term. Waste Generation Rates The information shown in Tables 2 and 3 can be combined with waste disposal data to calculate a recycling rate and a recovery rate for Snohomish County. The recovery rate, as indicated previously in this document, is a broader term that includes materials that are burned for energy and also includes non-MSW wastes in the calculation. The figures used for the calculation of the recycling and recovery rates are shown in Table 5. Table 5. Waste Generation Rates Material AnnualTons Three -Year ..- Recycled/Diverted Amounts; Recycled 918,894 820,322 938,883 892,700 Other Recovery and Reuse 11,734 10,643 21,096 14,491 Total Recovery 930,628 830,965 959,979 907,191 Solid Waste Amounts; MSW, at County Facilities 452,771 484,912 509,209 482,297 MSW sent to Other Facilities 31,454 24,683 22,322 26,153 MSW Subtotal 484,225 509,595 531,531 508,450 Other Solid Wastes 807,981 407,691 291,221 502,298 All Solid Wastes 1,292,207 917,286 822,752 1,010,748 Recycling and Recovery Rate; Recycling Rate (Recycled and MSW only) 65.6% 61.7% 63.9% 63.7% Recovery Rate (Total Recovery and All Solid Wastes) 42.0% 47.6% 53.8% 47.8% Population 757,600 772,860 789,400 Waste Generation Rate, tons per year per person MSW (MSW and Recycled Amounts) 1.86 1.72 1.86 1.81 All Wastes (All Wastes and Total Recovery) 2.94 2.26 2.26 2.49 Notes: Figures for MSW handled at County facilities are from Snohomish County records (see Table 1), all other tonnage figures are from Ecology's records. Q Appendix D - Waste Quantities and Composition Packet Pg. 378 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review The bottom row of Table 5 shows the waste generation rates based on MSW only and also for all types of wastes recovered and disposed. In Snohomish County's case, the recovery rate is substantially lower than the recycling rate because there are significant amounts of non-MSW wastes generated in the county, but relatively low amounts of recovered and reused materials being reported. As can be seen in Table 5, the amounts of non-MSW wastes being disposed varied from 807,981 tons in 2015 to 291,221 tons in 2017. The majority of the non-MSW wastes were soils (contaminated and uncontaminated), and in 2015 there were also 441,511 tons of various types of construction and demolition debris reported as being disposed. PROJECTED FUTURE WASTE QUANTITIES Projecting future amounts of solid waste is a necessary part of planning for proper solid waste management. Projections for the future amounts of solid waste are an important starting point for ensuring that there will be adequate collection, transfer and disposal capacity for that waste, and also provides the basis for designing recycling and other waste diversion programs. An uncertainty regarding future waste projections is the question about the "other solid wastes" that are not currently handled as part of the County system. Data from Ecology (see Table 5) shows highly variable amounts of this waste in the most recent three years for which data is currently available (2015-2017), with the three-year average (502,298 tons) almost equaling the amount of waste handled through the County system (508,450 tons). Much of the recent wastes that have fallen into the category of "other solid wastes" are contaminated and uncontaminated soils or other materials over which the County has little control and little opportunity for recycling or other waste diversion options. Furthermore, these wastes are not being handled as part of the County system, and so have no bearing on system capacity issues. Hence, the following analysis examines only the MSW types of wastes (MSW and those materials that count towards the recycling rate). Table- -. Solid Waste and Recycling Quantities-0 Population 841,998 899,527 955,910 1,009,774 1,058,113 At 2017 Rates Recycled Amount, at 64% 1,002,314 1,070,797 1,137,915 1,202,035 1,259,578 MSW, disposed amount 563,802 602,323 640,077 676,145 708,512 Waste Generated, at 1.86 tpy/ 1,566,116 1,673,120 1,777,993 1,878,180 1,968,090 erson Appendix D - Waste Quantities and Composition Packet Pg. 379 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Table 6 shows projected waste quantities using the same waste generation rate as in 2017 (1.86 tons per person per year) and the same recycling rate (64%). In other words, the increasing amounts of waste and recycling shown in Table 6 are based solely on increasing population. Figure 2 also shows this information graphically. 2,000,000 1,500,000 1,000,000 500,000 Figure 2 Projected Recycling and Waste Quantities 2020 2025 2030 Disposed I Recycled Source: Based on figures shown in Table 6. REFERENCES 2040 Ecology 2020. Data from the Annual Recycling Survey, Washington Department of Ecology, email from Dan Weston to Rick Hlavka, January 22, 2020. OFM 2019. Projections of the Total Resident Population for Growth Management, 2017 GMA Projections, Medium Series, Office of Financial Management, January 2019. Snohomish County 2009. Snohomish County Waste Composition Study. Prepared by Green Solutions, April 2009. Appendix D - Waste Quantities and Composition Packet Pg. 380 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review This page intentionally left blank to facilitate double -sided printing Appendix D - Waste Quantities and Composition Packet Pg. 381 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review COST ASSESSMENT QUESTIONNAIRE SNOHOMISH COUNTY COMPREHENSIVE SOLID AND HAZARDOUS WASTE MANAGEMENT PLAN General Information Plan prepared for the County of Prepared by Contact telephone Contact email Date Years Throughout this document: Snohomish Green Solutions 360-897-9533 rick@green-solutions.biz May 1, 2021 Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 2021 2022 2023 2024 2025 2026 Each year shall refer to: ✓ Calendar year 1. Demographics 1.1. Population January 1— December 31 1.1.1. Provide the total population of your County (excluding cities choosing to develop their own SWMP) for the base year and each of the following five years. 2021 2022 2023 2024 2025 2026 853,504 865,010 876,515 888,021 899,527 911,033 1.2. References and Assumptions For Section 1.1.1, population projections are based on OFM data, medium -growth series, 2017 GMA projections. Appendix E: UTC Cost Assessment Questionnaire P nn P-1 Packet Pg. 382 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review 2. Waste Stream Generation Provide the information below related to solid waste and recycling. 2.1. Tonnage of Solid Waste Disposed 2.1.1. Provide the total tonnage of solid waste disposed of in the base year and each of the following five years. 2021 2022 2023 2024 2025 2026 571,506 579,210 586,915 594,619 602,323 610,028 2.2. Tonnage of Recyclable Materials with a Market 2.2.1. Provide the tonnage of recyclable materials recycled in the base year and each of the following five years. 2021 2022 2023 2024 2025 2026 1,016,011 1,029,707 1,043,404 1,057,100 1,070,797 1,089,493 2.3. Tonnage of Recyclable Materials without a Market 2.3.1. Provide the tonnage of recyclable materials disposed of in the base year and each of the following five years. 2021 2022 2023 2024 2025 2026 0 0 0 0 0 0 2.4. References and Assumptions For Sections 2.1.1 and 2.2.1, waste and recycling projections are based on population and the current (2017) per capita disposal and recycling rates (0.667 and 1.19 tons per person per year, respectively, see Tables 5 and 6 in Appendix D). For Sections 2.2.1 and 2.3.1, it is assumed that markets will improve by 2021 and subsequent years, and collection programs will be adjusted to avoid non -recyclable materials. 3. Collection Programs 3.1. Regulated Solid Waste Collection Programs Provide information for each UTC-regulated solid waste collection company operating in your jurisdiction for the base year and each of the following five years. Appendix E: UTC Cost Assessment Questionnaire P nn P-9 Packet Pg. 383 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review UTC-Regulated Hauler Name G-Certificate # Republic Services, Inc. G-12 2021 2022 2023 2024 2025 2026 Residential # of customers 30,452 30,854 31,262 31,674 32,092 32,516 Tonnage collected 19,482 19,739 20,000 20,264 20,532 20,803 Commercial # of customers 2,208 2,237 2,267 2,297 2,327 2,358 Tonnage collected 34,762 35,221 35,686 36,157 36,634 37,118 UTC-Regulated Hauler Name G-Certificate # Rubatino Refuse Removal, Inc. G-58 2021 2022 2023 2024 2025 2026 Residential # of customers 20,611 20,883 21,158 21,438 21,721 22,007 Tonnage collected 19,279 19,534 19,791 20,053 20,317 20,586 Commercial # of customers 2,465 2,497 2,530 2,564 2,598 2,632 Tonnage collected 53,521 54,228 54,944 55,669 56,404 57,148 UTC-Regulated Hauler Name G-Certificate # Sound Disposal, Inc. G-82 2021 2022 2023 2024 2025 2026 Residential # of customers 1,689 1,711 1,734 1,756 1,780 1,803 Tonnage collected 3,325 3,369 3,413 3,458 3,504 3,550 Commercial # of customers 275 279 282 286 290 294 Tonnage collected NA* NA = Not Available, commercial waste tonnages for Sound Disposal, Inc. are included with residential tonnage figures. Appendix E: UTC Cost Assessment Questionnaire P - Packet Pg. 384 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review UTC-Regulated Hauler Name Waste Management Northwest G-Certificate # G-237 2021 2022 2023 2024 2025 2026 Residential # of customers 145,328 147,246 149,190 151,159 153,155 155,176 Tonnage collected 80,141 81,198 82,270 83,356 84,456 85,571 Commercial # of customers Tonnage collected 8,768 8,884 9,001 9,120 9,240 9,362 120 01C Inn Gn4 1Al Cnn Inn 24C 1Ar- 101 1 A Q 777 3.2. Cost & Funding for Solid Waste Programs Provide information for solid waste programs that have been implemented and/or proposed. Include costs and proposed funding mechanism. If these programs are discussed in the SWMP, provide the page number in the draft plan on which it is discussed. Program NA Implemented Cost Funding Page # Proposed Program Cost Upgrade the Dubuque Road Drop Box facility Unknown 3.3. References and Assumptions Funding Page # Pages 8 and 9 of the Unknown Transfer Tech Memo For Section 3.1, the number of customers and tonnages collected are based on current figures (2019) and then projected based on population growth (1.32% annually). For Section 3.2, it is understood that the information requested here is intended to be for countywide programs such as special taxes or fees, and not for basic services such as the cost of waste collection services or for existing activities. There are no implemented or proposed programs like that. The only applicable proposed activity that might result in additional costs for the solid waste collection system is the possible expansion of the Dubuque Road Drop Box. The plans for that site have not been finalized yet and so the costs of that upgrade are unknown at this time, but it is likely that all or part of that expense can be taken from reserve funds and thus may not immediately result in increased tipping fees. Appendix E: UTC Cost Assessment Questionnaire P - Packet Pg. 385 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review 4. Waste Reduction (Recycling and Organics) o U 4.1. Recycling r N 4.1.1. Regulated Recycling Collection Programs: Provide information for each UTC-regulated 3: recycling company for the base year and each of the following five years. -a 0 U) UTC-Regulated Hauler Name Republic Services, Inc. r c G-Certificate # G-12 ' 0 U r 2021 2022 2023 2024 2025 2026 Residential # of customers 30,452 30,854 31,262 31,674 32,092 32,516 Tonnage collected 8,868 8,985 9,103 9,223 9,345 9,468 Commercial # of customers 1,368 1,386 1,405 1,423 1,442 1,461 Tonnage collected 8,279 8,389 8,499 8,612 8,725 8,840 UTC-Regulated Hauler Name Rubatino Refuse Removal, Inc. G-Certificate # G-58 2021 2022 2023 2024 2025 2026 Residential # of customers 20,611 20,883 21,158 21,438 21,721 22,007 Tonnage collected 5,207 5,276 5,345 5,416 5,487 5,560 Commercial # of customers 1,433 1,452 1,471 1,491 1,510 1,530 Tonnage collected 1,423 1,442 1,461 1,480 1,499 1,519 UTC-Regulated Hauler Name Sound Disposal, Inc. G-Certificate # G-82 2021 2022 2023 2024 2025 2026 Residential # of customers 1,689 1,711 1,734 1,756 1,780 1,803 Tonnage collected 1,014 1,028 1,041 1,055 1,069 1,083 Commercial # of customers 260 263 267 270 274 277 Tonnage collected 88 89 91 92 93 94 Appendix E: UTC Cost Assessment Questionnaire P nn P-r' Packet Pg. 386 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review UTC-Regulated Hauler Name G-Certificate # Waste Management Northwest G-237 2021 2022 2023 2024 2025 2026 Residential # of customers 145,328 147,246 149,190 151,159 153,155 155,176 Tonnage collected 34,188 34,639 35,097 35,560 36,029 36,505 Commercial # of customers 4,944 5,009 5,075 5,142 5,210 5,279 Tonnage collected 19,498 19,755 20,016 20,280 20,548 20,819 4.1.2. Recyclable Materials: Provide a list of recyclable materials to be collected in accordance with the SWMP. For each item, indicate if there is an active market and if the revenues exceed the cost of processing. Recyclable Material Cardboard Newspaper Other Paper Aluminum Cans Tin Cans Glass Plastic Bottles Yard Debris Food Wastes Active Market X Yes C No X Yes I No X Yes C No X Yes L No X Yes L No X Yes L No X Yes L No X Yes C No X Yes C No Revenues > Processing Costs X Yes C No L Yes X No C Yes X No X Yes C No X Yes C No C Yes X No X Yes C No X Yes C No X Yes C No 4.1.3. Costs & Funding for Recycling Provide information for recycling programs that have been implemented and/or proposed. Include costs and proposed funding mechanism. If these programs are discussed in the SWMP, provide the page number in the draft plan on which it is discussed. Program Curbside and Drop -Off Implemented Cost Funding Page # Not available Pages 6 to 11 of the Service charges Recycling Tech Memo Appendix E: UTC Cost Assessment Questionnaire P nn P-A Packet Pg. 387 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Program Implement expanded education program Proposed Cost Funding Unknown Unknown Page # Pages 17 and 19 of the Recycling Tech Memo 4.2. Other Waste Reduction Programs (Organics, such as Yard Waste and Food Waste) 4.2.1. Regulated Organics Collection Programs: Provide information for each UTC-regulated company collecting organics operating in your jurisdiction for the base year and each of the following five years. UTC-Regulated Hauler Name Republic Services, Inc. G-Certificate # G-12 2021 2022 2023 2024 2025 2026 Residential # of customers 19,553 19,811 20,073 20,338 20,606 20,878 Tonnage collected 13,558 13,737 13,918 14,102 14,288 14,477 Commercial # of customers 187 189 192 194 197 199 Tonnage collected 142 144 145 147 149 151 UTC-Regulated Hauler Name Rubatino Refuse Removal, Inc. G-Certificate # G-58 2021 2022 2023 2024 2025 2026 Residential # of customers 12,050 12,209 12,370 12,533 12,699 12,866 Tonnage collected 8,019 8,124 8,232 8,340 8,450 8,562 Commercial # of customers 31 31 32 32 32 33 Tonnage collected 1,966 1,992 2,018 2,045 2,072 2,099 Appendix E: UTC Cost Assessment Questionnaire P nn P-7 Packet Pg. 388 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review UTC-Regulated Hauler Name Sound Disposal, Inc. E G-Certificate # G-82 ° U m r 2021 2022 2023 2024 2025 2026 Residential # of customers 1,398 1,417 1,435 1,454 1,473 1,493 Tonnage collected 801 811 822 833 844 855 Commercial # of customers 33 33 34 34 35 35 Tonnage collected 54 55 56 57 57 58 UTC-Regulated Hauler Name Waste Management Northwest G-Certificate # G-237 2021 2022 2023 2024 2025 2026 Residential # of customers 75,345 76,340 77,348 78,369 79,403 80,451 Tonnage collected 50,131 50,792 51,463 52,142 52,830 53,528 Commercial # of customers 2,398 2,430 2,462 2,494 2,527 2,561 Tonnage collected 306 310 314 318 322 327 4.2.2. Costs & Funding for Organics Collection Programs Provide information for programs for collecting organics that have been implemented and/or proposed. Include costs and proposed funding mechanism. If these programs are discussed in the SWMP, provide the page number in the draft plan on which it is discussed. Implemented Program Cost Funding Page # Pages 4 to 11 of the Curbside and Drop -Off Not available Service charges Organics Tech Memo Proposed Program Cost Funding Page # NA Appendix E: UTC Cost Assessment Questionnaire P - Packet Pg. 389 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review 4.3. References and Assumptions For Sections 4.1.1 and 4.2.1, the number of customers and tonnages collected are based on current figures (2019) and then projected based on population growth. For Section 4.1.2, the materials listed are the designated recyclable materials for residential curbside programs in Snohomish County (see Table 5 in the Recycling Tech Memo). The processing costs for these materials (except yard debris and food waste) is assumed to average $60 to $70/ton, and the revenues for each type of material are based on typical values published by RecyclingMarkets.net in early 2020. For Sections 4.1.3 and 4.2.2, it is understood that the information requested here is intended to be for countywide programs and not for basic services such as the cost of collection services. 5. Disposal 5.1. Energy Recovery & Incineration (ER&I) Disposal Programs Not applicable, the only significant ER&I facility in Snohomish County is a privately -operated co- generation plant (Hampton Lumber Mill). No new ER&I facilities are proposed. 5.2. Land Disposal Program The only landfills operating in Snohomish County are a few small private inert waste landfills. See pages 2 to 3 of the Disposal Tech Memo for more details. 6. Administration Program 6.1. Costs & Funding for Administration Programs Provide information for administration programs that have been implemented and/or proposed. Include costs and proposed funding mechanism. If these programs are discussed in the SWMP, provide the page number in the draft plan on which it is discussed. Implemented Program Cost Funding Page # County administration Ecology grants, tipping Page 4 of the Admn. and planning $5,916,445 fees and Reg. Tech Memo Proposed Program Cost Funding Page # NA Appendix E: UTC Cost Assessment Questionnaire P - Packet Pg. 390 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review 6.2. References and Assumptions The figure shown for the implemented cost in Section 6.1 is the sum of administration and planning costs for 2020, see the Administration and Regulation Tech Memo for more information. 7. Other Programs 7.1. Programs For each program in effect or planned that does not readily fall into one of the previously described categories please fill in the following table. Program MRW Facility Page # Appendix B Owner/Operator Snohomish County UTC Regulations ❑ Yes ✓ No Anticipated Costs $1,300,000/year 7.1.1. UTC Regulation Involvement C Yes L No If UTC regulation is involved, please explain the extent of involvement. NA 7.2. Costs & Assumptions of Other Programs ❑ Yes I No Provide information for other programs that have been implemented and/or proposed. Include costs and proposed funding mechanism. If these programs are discussed in the SWMP, provide the page number in the draft plan on which it is discussed. Program NA Program NA 7.3. References and Assumptions NA Implemented Cost Funding Page # Proposed Cost Funding Page # Appendix E: UTC Cost Assessment Questionnaire Pa - Packet Pg. 391 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review 8. Funding Mechanisms This section relates specifically to the funding mechanisms currently in use and the ones that will be implemented to incorporate the recommended programs in the draft plan. Because the way a program is funded directly relates to the costs a resident or commercial customer will have to pay, this section is crucial to the cost assessment process. 8.1. Facility Inventory Facility Name Type of Facility Tip Fee per Ton Transfer Cost Location Final Disposal Total Tons Total Revenue (2021) Location Disposed (2020)3 Generated (2020)3 Airport Road Transfer station $105/ton plus Everett Roosevelt 266,020 $26,873,132 Transfer Station tax Regional Landfill Cathcart Way Transfer station $105/ton plus Snohomish Roosevelt 3,261 $42,587 Transfer Station tax Regional Landfill Dubuque Road Drop Box $20/cubic yard Snohomish Roosevelt 71090 $805,089 Drop Box Regional Landfill Granite Falls Drop Drop Box $20/cubic yard Granite Falls Roosevelt 2,105 $237,568 Box See Note 1 Regional Landfill Roosevelt Intermodal Facility Intermodal NA Everett 79,858 $5,190,768 Regional Landfill North County Transfer station $105/ton plus Arlington Roosevelt 121,772 $13,027,257 Transfer Station tax Regional Landfill Southwest Transfer station $105/ton plus Mountlake Roosevelt 157,519 $16,478,499 Transfer Station tax Terrace Regional Landfill Sultan Drop Box Drop Box $20/cubic yard Sultan Roosevelt 5,944 $650,915 Regional Landfill MRW Facility MRW facility $0 $1,268,5182 Everett Varies 1,215 $214,723 Notes: 1. The total operating costs for all transfer stations and drop boxes was $20,693,353 in 2020. Table 1 in the Administration and Regulation Tech Memo provides more details about the Snohomish County budget. 2. The figure shown for Transfer Cost for the MRW Facility is the total operating costs for 2020. 3. The total tons and revenues shown for the transfer stations and drop boxes include MSW, yard debris and clean wood. Appendix E — UTC Cost Assessment Questionnaire Packet Pg. 392 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review 8.2. Tip Fee Component Tip Fee by Facility Base Rate Surcharge Refuse Tax B&O Tax City Tax All Transfer Stations $105.00/ton $0 $4.00/ton $0 $0 All Drop Boxes $19.30/cubic yard $0 $0.70/cubic yard $0 $0 8.3. Tip Fee Forecast Tip Fee per Ton by Facility 2022 2023 2024 2025 2026 2027 All Transfer Stations $109/ton $109/ton $109/ton $109/ton $109/ton $109/ton All Drop Boxes $20/cubic yard $20/cubic yard $20/cubic yard $20/cubic yard $20/cubic yard $20/cubic yard Notes: Tipping fees have remained the same since 2006, but may change in the future due to inflation, large capital expenses or for other reasons. Appendix E — UTC Cost Assessment Questionnaire Packet Pg. 393 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review SEPA Environmental Checklist DRAFT RESPONSE Purpose of checklist Governmental agencies use this checklist to help determine whether the environmental impacts of your proposal are significant. This information is also helpful to determine if available avoidance, minimization, or compensatory mitigation measures will address the probable significant impacts or if an environmental impact statement will be prepared to further analyze the proposal. A. Background 1) Name of proposed project, if applicable: Snohomish County Comprehensive Solid and Hazardous Waste Management Plan 2) Name of applicant: Snohomish County Public Works Department Solid Waste Division 3) Address and phone number of applicant and contact person: SEPA Contact: Michael Smith, Project Specialist IV Solid Waste Division 3000 Rockefeller Ave, MS 607 Everett, WA 98201 (425) 388-7519 Michael.smith@snoco.org 4) Date checklist prepared: 05/01/2021 5) Agency requesting checklist: Snohomish County Public Works Department Solid Waste Division 6) Proposed timing or schedule (including phasing, if applicable): The Snohomish County Comprehensive Solid and Hazardous Waste Management Plan (Plan) provides recommendations and policies through 2041. The Plan and SEPA Environmental Checklist will be submitted to the Department of Ecology (ECOLOGY) for review in summer 2021. There will be a 30- day public comment period prior to the submittal. Appendix F — SEPA Checklist Packet Pg. 394 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review If approved by ECOLOGY, the Plan will then be submitted to the Snohomish County Council for review If approved, the Snohomish County Council will adopt the Plan by motion. This process is expected to be completed spring 2022. 7) Do you have any plans for future additions, expansion, or further activity related to or connected with this proposal? If yes, explain. This Plan is written to be a dynamic document. Minor modifications, which do not affect the basic goals of the Plan, may be made throughout the lifetime of this document. Decisions to either undertake actions outside the Six -Year Implementation Schedule or that alter the Plan's Vision, major goals, or policies, will be defined as major plan revisions and require a full approval process. In general, the Plan is reviewed every 6 years and is scheduled for a 2027 update. 8) List any environmental information you know about that has been prepared, or will be prepared, directly related to this proposal. Ten Technical Memorandums on related topics were prepared as part of this Plan. The memos prepared are: Climate Change and Sustainability, Waste Prevention, Recycling, Organics, Waste Collection, Transfer, Disposal, Energy from Waste, Outreach and Education, Administration and Regulation. The Appendices also include: Moderate Risk Waste Plan, Solid Waste Facility Siting, Waste Quantities and Composition, Contamination Reduction and Outreach Plan. 9) Do you know whether applications are pending for governmental approvals of other proposals directly affecting the property covered by your proposal? If yes, explain. No 10) List any government approvals or permits that will be needed for your proposal, if known. State Law (RCW 70A.205.040) and guidelines issued by the Department of Ecology (Guidelines for Development of Local Comprehensive Solid Waste Management Plans and Plan Revisions) require the cities and towns to adopt the plan (or they must develop their own plans), require a public review period for a minimum of 30 days, require that the plan and a Cost Assessment Questionnaire be reviewed and approved by the Washington Utilities and Transportation Commission, and require Ecology and the Department of Agriculture to examine and comment on the preliminary draft plan. The Board of County Commissioners and the cities and towns must also adopt the final draft of the plan. After adoption by the County and cities, Ecology must approve the plan before it becomes effective. The process for government approval will be: • Prepare and release the Preliminary Draft plan (in progress) • Public and agency comment period (about 4 months) • Address comments received and incorporate those into the Final Draft (30-60 days) • Adoption of Final Draft by cities and county (45-60 days) • Review and approval of the final daft by Ecology (45 days) 11) Give brief, complete description of your proposal, including the proposed uses and the size of the project and site. There are several questions later in this checklist that ask you to describe certain aspects of your proposal. You do not need to repeat those answers on this page. (Lead agencies may modify this form to include additional specific information on project description.) Snohomish County Solid Waste Division currently operates three transfer stations and three drop box sites. A fourth transfer station (Cathcart) is utilized when one of the other stations is temporarily closed for maintenance or repair. The transfer stations are in the more urbanized areas of the County Appendix F — SEPA Checklist Packet Pg. 395 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review and provide service to the greatest number of residents, while the drop boxes are distributed throughout the more rural areas of the County. The waste collected at the transfer stations and drop box sites is compacted and trucked to an intermodal facility in Everett, from which it is shipped by rail to the Roosevelt Regional Landfill in Klickitat County. The Division also operates the Moderate Risk Waste (MRW) collection facility which offers free disposal of household hazardous wastes from Snohomish County residents. For a fee, it also accepts hazardous waste from commercial businesses that generate small quantities of hazardous waste. To ensure that solid waste is collected, handled, recycled, and disposed of in an environmentally sound manner that protects public health, Washington State regulations require the county to have an approved comprehensive solid waste management plan. This proposal is to update the Snohomish County Comprehensive Solid and Hazardous Waste Management Plan. The Plan describes the management of all aspects of solid waste generated by residents and businesses in the county and will be adopted as both a Six -Year and Twenty -Year plan with goals and recommendations for solid waste management within Snohomish County. The vision for this update of the Plan is to shift to a more sustainable future, where people are generating less waste and are handling the wastes that they do generate in an environmentally and sustainably sound manner emphasizing the concepts of reduce and reuse as opposed to focusing on recycling. This vision is the underlying concept for the two major goals of the Plan: 1) Support actions to reduce climate change and promote sustainability, and 2) Ensure efficient services for a growing and changing customer base. The goals are in turn reflected in the policies that are used in the Plan to consider additional programs and recommendations for enhancements to the solid waste system. The Plan consists of background information and a summary of the recommendations, and a series of technical memorandums and appendices that address specific topics in detail, such as: • Climate Change • Energy from Waste • Waste Prevention • Recycling • Organics • Waste Collection • Waste Transfer • Waste Disposal • Outreach and Education • Administration and Regulation • Moderate Risk Waste (MRW) Chapter 70A.205 RCW requires the Plan to project the anticipated cost of solid waste construction and capital acquisition programs for a six -year period. The Division's capital programs are focused primarily on facility repair and maintenance projects and the purchase of a few additional pieces of equipment. Significant anticipated capital acquisitions and improvements for the next 6 years include: • Sisco Landfill Closure • Scale Automation Software Upgrade • Drop Box Improvements • North County Recycling and Transfer Station (NCRTS) Compactor Replacement • Supervisory Control and Data Acquisition (SCADA) Modernization • Airport Road Recycling and Transfer Station (ARTS) Scale Replacement Appendix F — SEPA Checklist Packet Pg. 396 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review • Southwest Recycling and Transfer Station (SWRTS) Pavement Resurfacing Solid waste management in Snohomish County will continue to evolve based on changes in population, demographics, the local, state, and national economy, regulations, and advancements in waste handling and recycling systems. Because this Plan is being developed during a pandemic and is still under the influence of international market and recycling uncertainties, it is particularly difficult to project waste generation and the resultant need for additional facilities and programs. It must be recognized that some amount of flexibility will be needed to see Snohomish County and their partners through the next few years and into the next twenty years. 12) Location of the proposal. Give sufficient information for a person to understand the precise location of your proposed project, including a street address, if any, and section, township, and range, if known. If a proposal would occur over a range of area, provide the range or boundaries of the site(s). Provide a legal description, site plan, vicinity map, and topographic map, if reasonably available. While you should submit any plans required by the agency, you are not required to duplicate maps or detailed plans submitted with any permit applications related to this checklist. This plan applies to all solid waste management properties throughout Snohomish County. B. Environmental Elements 1) Earth a) General description of the site: (circle one): Flat, rolling, hilly, steep slopes, mountainous, other Does not apply b) What is the steepest slope on the site (approximate percent slope)? Does not apply c) What general types of soils are found on the site (for example, clay, sand, gravel, peat, muck)? If you know the classification of agricultural soils, specify them and note any agricultural land of long-term commercial significance and whether the proposal results in removing any of these soils. There are many different soil types in Snohomish County. d) Are there surface indications or history of unstable soils in the immediate vicinity? If so, describe. Does not apply e) Describe the purpose, type, total area, and approximate quantities and total affected area of any filling, excavation, and grading proposed. Indicate source of fill. Does not apply f) Could erosion occur as a result of clearing, construction, or use? If so, generally describe. Does not apply g) About what percent of the site will be covered with impervious surfaces after project construction (for example, asphalt or buildings)? Does not apply Appendix F — SEPA Checklist Packet Pg. 397 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review h) Proposed measures to reduce or control erosion, or other impacts to the earth, if any: Does not apply 2) Air a) What types of emissions to the air would result from the proposal during construction, operation, and maintenance when the project is completed? If any, generally describe and give approximate quantities if known. Does not apply b) Are there any off -site sources of emissions or odor that may affect your proposal? If so, generally describe. No c) Proposed measures to reduce or control emissions or other impacts to air, if any: Does not apply 3) Water a) Surface Water: 1) Is there any surface water body on or in the immediate vicinity of the site (including year-round and seasonal streams, saltwater, lakes, ponds, wetlands)? If yes, describe type and provide names. If appropriate, state what stream or river it flows into. Does not apply 2) Will the project require any work over, in, or adjacent to (within 200 feet) the described waters? If yes, please describe and attach available plans. No 3) Estimate the amount of fill and dredge material that would be placed in or removed from surface water or wetlands and indicate the area of the site that would be affected. Indicate the source of fill material. Does not apply 4) Will the proposal require surface water withdrawals or diversions? Give general description, purpose, and approximate quantities if known. No 5) Does the proposal lie within a 100-year floodplain? If so, note location on the site plan. No 6) Does the proposal involve any discharges of waste materials to surface waters? If so, describe the type of waste and anticipated volume of discharge. Does not apply b) Ground Water: 1) Will groundwater be withdrawn from a well for drinking water or other purposes? If so, give a general description of the well, proposed uses and approximate quantities withdrawn from the well. Will water be discharged to groundwater? Give general description, purpose, and approximate quantities if known. No Q Appendix F — SEPA Checklist Packet Pg. 398 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review 2) Describe waste material that will be discharged into the ground from septic tanks or other sources, if any (for example: Domestic sewage; industrial, containing the following chemicals; agricultural; etc.). Describe the general size of the system, the number of such systems, the number of houses to be served (if applicable), or the number of animals or humans the system(s) are expected to serve. None c) Water runoff (including stormwater): 1) Describe the source of runoff (including storm water) and method of collection and disposal, if any (include quantities, if known). Where will this water flow? Will this water flow into other waters? If so, describe. No 2) Could waste materials enter ground or surface waters? If so, generally describe. No 3) Does the proposal alter or otherwise affect drainage patterns in the vicinity of the site? If so, describe. No d) Proposed measures to reduce or control surface, ground, and runoff water, and drainage pattern impacts, if any: None 4) Plants a) Check the types of vegetation found on the site: 0 deciduous trees: alder, maple, vine maple, willow 0 evergreen trees: Douglas fir, cedar, pine 0 shrubs: a variety of native and non-native shrubs are found throughout the County 0 grass: lawns and pasture grasses 0 pasture: pasture is found throughout the agricultural areas of the County 0 crop or grain: a variety of crops are grown throughout the County 0 Orchards, vineyards or other permanent crops: a variety of crop are grown throughout the County 0 wet soil plants: cattail, buttercup, bullrush, skunk cabbage, other 0 water plants: water lily, eelgrass, milfoil, other 0 other types of vegetation: a variety of native, non-native and ornamental plants are found throughout the County b) What kind and amount of vegetation will be removed or altered? None c) List threatened and endangered species known to be on or near the site. None d) Proposed landscaping, use of native plants, or other measures to preserve or enhance vegetation on the site, if any: Appendix F — SEPA Checklist Packet Pg. 399 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review None e) List all noxious weeds and invasive species known to be on or near the site. None 5) Animals a) List any birds and other animals which have been observed on or near the site or are known to be on or near the site. birds: hawk, heron, eagle, songbirds, other: owls, ducks, woodpeckers mammals: deer, bear, elk, beaver, other: opossum, raccoon, coyote, small rodents fish: bass, salmon, trout, herring, shellfish, other b) List any threatened and endangered species known to be on or near the site. None c) Is the site part of a migration route? If so, explain. Snohomish County is within the Pacific Flyway. Migratory waterfowl can be observed throughout the county. d) Proposed measures to preserve or enhance wildlife, if any: None e) List any invasive animal species known to be on or near the site. No 6) Energy and Natural Resources a) What kinds of energy (electric, natural gas, oil, wood stove, solar) will be used to meet the completed project's energy needs? Describe whether it will be used for heating, manufacturing, etc. Does not apply b) Would your project affect the potential use of solar energy by adjacent properties? If so, generally describe. No c) What kinds of energy conservation features are included in the plans of this proposal? List other proposed measures to reduce or control energy impacts, if any: A major goal of this Plan is to support actions which will reduce climate change and promote sustainability. Appendix F — SEPA Checklist Packet Pg. 400 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review 7) Environmental Health a) Are there any environmental health hazards, including exposure to toxic chemicals, risk of fire and explosion, spill, or hazardous waste, that could occur as a result of this proposal? If so, describe. The Division has operated a Moderate Risk Waste collection facility since 1996. This facility offers free disposal of household hazardous waste from Snohomish County residents and commercial businesses that generate small quantities of hazardous waste. 1) Describe any known or possible contamination at the site from present or past uses. Does not apply 2) Describe existing hazardous chemicals/conditions that might affect project development and design. This includes underground hazardous liquid and gas transmission pipelines located within the project area and in the vicinity. None 3) Describe any toxic or hazardous chemicals that might be stored, used, or produced during the project's development or construction, or at any time during the operating life of the project. Various chemicals and materials (acids, bases, batteries, paints, stains, aerosols) are temporarily stored at the MRW facility until the County's hazardous waste contractor is contacted for pick of the materials. 4) Describe special emergency services that might be required. The facility has been designed to contain minor spills if they occur. The staff is trained in emergency procedures. If a major spill of fire occurred staff would contact local emergency services. 5) Proposed measures to reduce or control environmental health hazards, if any: Improving solid waste collection will help reduce environmental health hazards by removing potential risks from the environment. b) Noise 1) What types of noise exist in the area which may affect your project (for example: traffic, equipment, operation, other)? Does not apply 2) What types and levels of noise would be created by or associated with the project on a short-term or a long-term basis (for example: traffic, construction, operation, other)? Indicate what hours noise would come from the site. Does not apply 3) Proposed measures to reduce or control noise impacts, if any: Does not apply 8) Land and Shoreline Use a) What is the current use of the site and adjacent properties? Will the proposal affect current land uses on nearby or adjacent properties? If so, describe. Does not apply Q Appendix F — SEPA Checklist Packet Pg. 401 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review b) Has the project site been used as working farmlands or working forest lands? If so, describe. How much agricultural or forest land of long-term commercial significance will be converted to other uses as a result of the proposal, if any? If resource lands have not been designated, how many acres in farmland or forest land tax status will be converted to nonfarm or non -forest use? 1) Will the proposal affect or be affected by surrounding working farm or forest land normal business operations, such as oversize equipment access, the application of pesticides, tilling, and harvesting? If so, how: Does not apply c) Describe any structures on the site. Does not apply d) Will any structures be demolished? If so, what? Does not apply e) What is the current zoning classification of the site? Does not apply f) What is the current comprehensive plan designation of the site? Does not apply g) If applicable, what is the current shoreline master program designation of the site? Does not apply h) Has any part of the site been classified as a critical area by the city or county? If so, specify Does not apply i) Approximately how many people would reside or work in the completed project? Does not apply j) Approximately how many people would the completed project displace? Does not apply k) Proposed measures to avoid or reduce displacement impacts, if any: Does not apply 1) Proposed measures to ensure the proposal is compatible with existing and projected land uses and plans, if any: Does not apply m) Proposed measures to reduce or control impacts to agricultural and forest lands of long-term commercial significance, if any: Does not apply Appendix F — SEPA Checklist Packet Pg. 402 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review 9) Housing a) Approximately how many units would be provided, if any? Indicate whether high, middle, or low-income housing. Does not apply b) Approximately how many units, if any, would be eliminated? Indicate whether high, middle, or low-income housing. Does not apply c) Proposed measures to reduce or control housing impacts, if any: Does not apply 10) Aesthetics a) What is the tallest height of any proposed structure(s), not including antennas; what is the principal exterior building material(s) proposed? Does not apply b) What views in the immediate vicinity would be altered or obstructed? Does not apply c) Proposed measures to reduce or control aesthetic impacts, if any: Does not apply 11) Light and Glare a) What type of light or glare will the proposal produce? What time of day would it mainly occur? Does not apply b) Could light or glare from the finished project be a safety hazard or interfere with views? Does not apply c) What existing off -site sources of light or glare may affect your proposal? Does not apply d) Proposed measures to reduce or control light and glare impacts, if any: Does not apply 12) Recreation a) What designated and informal recreational opportunities are in the immediate vicinity? Does not apply b) Would the proposed project displace any existing recreational uses? If so, describe. No c) Proposed measures to reduce or control impacts on recreation, including recreation opportunities to be provided by the project or applicant, if any: Does not apply Appendix F — SEPA Checklist Packet Pg. 403 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review 13) Historic and cultural preservation a) Are there any buildings, structures, or sites, located on or near the site that are over 45 years old listed in or eligible for listing in national, state, or local preservation registers? If so, specifically describe. There are more than 300 recorded historical sites in Snohomish County. Some of these are listed on, or eligible for, national, state or local preservation registers. The Solid Waste Plan will not directly affect any of these sites. b) Are there any landmarks, features, or other evidence of Indian or historic use or occupation? This may include human burials or old cemeteries. Are there any material evidence, artifacts, or areas of cultural importance on or near the site? Please list any professional studies conducted at the site to identify such resources. Does not apply c) Describe the methods used to assess the potential impacts to cultural and historic resources on or near the project site. Examples include consultation with tribes and the department of archeology and historic preservation, archaeological surveys, historic maps, GIS data, etc. Does not apply d) Proposed measures to avoid, minimize, or compensate for loss, changes to, and disturbance to resources. Please include plans for the above and any permits that may be required. Does not apply 14) Transportation a) Identify public streets and highways serving the site or affected geographic area and describe proposed access to the existing street system. Show on site plans, if any. Does not apply b) Is the site or affected geographic area currently served by public transit? If so, generally describe. If not, what is the approximate distance to the nearest transit stop? Does not apply c) How many additional parking spaces would the completed project or non -project proposal have? How many would the project or proposal eliminate? Does not apply d) Will the proposal require any new or improvements to existing roads, streets, pedestrian, bicycle or state transportation facilities, not including driveways? If so, generally describe (indicate whether public or private). Does not apply Will the project or proposal use (or occur in the immediate vicinity of) water, rail, or air transportation? If so, generally describe. Solid waste from Snohomish County is transported by rail to the Roosevelt Regional Landfill in Klickitat County, Washington. The current waste export contract expires in 2028. e) How many vehicular trips per day would be generated by the completed project or proposal? If known, indicate when peak volumes would occur and what percentage of the volume would be Appendix F — SEPA Checklist Packet Pg. 404 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review trucks (such as commercial and non -passenger vehicles). What data or transportation models were used to make these estimates? Does not apply f) Will the proposal interfere with, affect or be affected by the movement of agricultural and forest products on roads or streets in the area? If so, generally describe. Does not apply g) Proposed measures to reduce or control transportation impacts, if any: Does not apply 15) Public Services a) Would the project result in an increased need for public services (for example: fire protection, police protection, public transit, health care, schools, other)? If so, generally describe. Does not apply b) Proposed measures to reduce or control direct impacts on public services, if any. Does not apply 16) Utilities a) Circle utilities currently available at the site: electricity, natural gas, water, refuse service, telephone, sanitary sewer, septic system, other Does not apply b) Describe the utilities that are proposed for the project, the utility providing the service, and the general construction activities on the site or in the immediate vicinity which might be needed. Does not apply C. Signature The above answers are true and complete to the best of my knowledge. I understand that the lead agency is relying on them to make its decision. Signature: Michael Smith Project Specialist IV, Snohomish County Solid Waste Date Submitted: June 15, 2021 Appendix F — SEPA Checklist Packet Pg. 405 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review D. Supplemental sheet for non -project actions (IT IS NOT NECESSARY to use this sheet for project actions) Because these questions are very general, it may be helpful to read them in conjunction with the list of the elements of the environment. When answering these questions, be aware of the extent the proposal, or the types of activities likely to result from the proposal, would affect the item at a greater intensity or at a faster rate than if the proposal were not implemented. Respond briefly and in general terms. 1) How would the proposal be likely to increase discharge to water; emissions to air; production, storage, or release of toxic or hazardous substances; or production of noise? This proposal would not increase discharge to water; emissions to air; production, storage, or release of toxic or hazardous substances; or production of noise. Proposed measures to avoid or reduce such increases are: Snohomish County Solid Waste Management will support efforts and actions by County and other agencies to reduce GHG emissions and to lessen and prepare for the impacts of climate change through various initiatives such as waste prevention, recycling, and energy -from -waste. Snohomish County Solid Waste Management will continue efforts to reduce the generation and toxicity of moderate risk waste, and to ensure that convenient, cost effective and sustainable options for its safe management are available. 2) How would the proposal be likely to affect plants, animals, fish, or marine life? This proposal would not affect plants, animals, fish, or marine life. Proposed measures to protect or conserve plants, animals, fish, or marine life are: Does not apply 3) How would the proposal be likely to deplete energy or natural resources? This proposal would not deplete energy or natural resources. Proposed measures to protect or conserve energy and natural resources are: The County will continue to monitor developments and progress in energy -from - waste including new technologies, pilot projects, facility procurements and operating track records, and other projects in the region. 4) How would the proposal be likely to use or affect environmentally sensitive areas or areas designated (or eligible or under study) for governmental protection; such as parks, wilderness, wild and scenic rivers, threatened or endangered species habitat, historic or cultural sites, wetlands, floodplains, or prime farmlands? This proposal would not affect environmentally sensitive areas or areas designated for governmental protection. Proposed measures to protect such resources or to avoid or reduce impacts are: Does not apply Appendix F — SEPA Checklist Packet Pg. 406 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review 5) How would the proposal be likely to affect land and shoreline use, including whether it would allow or encourage land or shoreline uses incompatible with existing plans? This proposal would not affect land use and shoreline use. Proposed measures to avoid or reduce shoreline and land use impacts are: Does not apply 6) How would the proposal be likely to increase demands on transportation or public services and utilities? This proposal would not increase demand for transportation or public services and utilities. Proposed measures to reduce or respond to such demand(s) are: Snohomish County Solid Waste Management Division will provide a variety of equitable and efficient waste transfer services to County residences and businesses. The County will continue to offer and develop programs that encourage recycling, as well as continue to promote and expand the collection and non-landfilling of yard debris, wood waste, and food waste. 7) Identify, if possible, whether the proposal may conflict with local, state, or federal laws or requirements for the protection of the environment. This proposal does not conflict with local, state, or federal laws or requirements. Appendix F — SEPA Checklist Packet Pg. 407 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Appendix G INTERLOCAL AGREEMENTS Interlocal Agreement between Snohomish County and its Cities and Towns regarding Solid Waste Management Interlocal Agreement between Snohomish County and Everett regarding Solid Waste Management Master Annexation Interlocal Agreement between the City of Bothell and Snohomish County concerning Annexation and Urban Development with the Bothell Municipal Urban Growth Area Agreement between the City of Bothell and Snohomish County concerning Solid Waste Management Interlocal Agreement between King County and Snohomish County related to Solid Waste Disposal Amendment No. 1 to the Solid Waste Interlocal Agreement between King County and the City of Bothell Appendix G — Interlocal Agreements Packet Pg. 408 2.8.b This page intentionally left blank to facilitate double -sided printing Packet Pg. 409 2.8.b I SNOHOMISH COUNTY COUNCIL 2 Snohomish County, Washington 3 4 ORDINANCE NO. 07-�7 5 6 RELATING TO MANAGEMENT AND DISPOSAL OF SOLID 7 WASTE, AND APPROVING AN INTERLOCAL AGREEMENT 8 BETWEEN SNOHOMISH COUNTY AND ITS CITIES AND 9 TOWNS REGARDING SOLID WASTE MANAGEMENT 10 PURSUANT TO CHAPTER 7.35 SCC 11 12 13 WHEREAS, in 1990 Snohomish County and the cities and towns located within 14 the County, entered into 20-year interlocal agreements to participate in the County's 15 Comprehensive Solid Waste Management Plan and the County's Solid Waste System, 16 whereby the County would provide disposal sites and the cities and towns would 17 designate those sites for the disposal of solid waste generated within their borders; and 18 19 20 WHEREAS, the Solid Waste System has proven beneficial to residents, 21 businesses, the cities and towns, and the County in providing reliable, economical, and 22 environmentally responsible solid and moderate risk waste recycling and disposal 23 options; and 24 25 26 WHEREAS, the Solid Waste System has been augmented by the construction of 27 a new Airport Road Recycling and Transfer Station and a totally upgraded Southwest 28 Recycling and Transfer Station, and the debts associated with these facilities will not be 29 paid off until 2023; and 30 31 32 WHEREAS, the County Executive has recommended that the County enter into a 33 new 20-year interlocal agreement titled Interlocal Agreement Between Snohomish 34 County and Its Cities and Towns Regarding Solid Waste Management, a copy of which 35 is attached hereto as Exhibit A, to ensure that waste and associated revenues will 36 continue to flow to the Solid Waste System until those debts are paid off; 37 38 39 NOW, THEREFORE, BE IT ORDAINED: 40 41 42 Section 1. The County Council approves and authorizes the Executive to sign 43 the Interlocal Agreement Between Snohomish County and Its Cities and Towns ORDINANCE NO. 07-, ZI RELATING TO MANAGEMENT AND DISPOSAL OF SOLID WASTE, AND APPROVING AN 1NTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY, ETC. - Packet Pg. O 2.8.b 1 2 3 4 5 6 7 8 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 Regarding Solid Waste Management, substantially in the form attached as Exhibit A, as contemplated by SCC 7.35.030.7.35.040, and 7.35.050. PASSED this � day o , 2091.9 SNOHOMISH COUNTY COUNCIL Snohomish County, Washington Chairperson lerk of - t0 APPROVED ( ) EMERGENCY ( ) VETOED DATE: County Executive AT EST: MARK SOINE ®epl sty Executive Approve �s to form only: Deputy Prq*cuting Attorney ORDINANCE NO. 07-,�Z7 RELATING TO MANAGEMENT AND DISPOSAL OF SOLID WASTE, AND APPROVING AN INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY, ETC. - 2 -b_10 Packet Pg. 1 2.8.b EXHIBIT A ORDINANCE NO. 07-�7 RELATING TO MANAGEMENT AND DISPOSAL OF SOLID WASTE, AND APPROVING AN INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY, ETC. - 3 Packet Pg. 2 er-bibif A CONFORMED COPY 2@0802I30271 32 PGS 0211312008 11:13am ASHINGTON .00 INTERLOCAL AGREEMENT BE`,SNOHOMISH COUNTY, 2 SNOHOMISH COUNTY AND ITS CITIES AND TOWNS 3 REGARDING SOLID WASTE MANAGEMENT 4 E 6 WHEREAS, Snohomish County and each of the Cities and Towns 7 executing this Agreement are authorized and directed by Chapter 7095 RCW to 8 prepare a Comprehensive Solid Waste Management Plan, and are further 9 authorized by Chapter 39.34 RCW to enter into an Interlocal Agreement for the 10 administration and implementation of said Plan; and 11 12 WHEREAS, Snohomish County prepared a Comprehensive Solid. Waste 13 Management Plan for the County and Cities and Towns of the county in 1990, and 14 updated that Plan with the active involvement of the Cities and Towns in 2001; and 15 16 WHEREAS, the 2001 Plan update calls for significant improvements to . 17 and replacements for existing waste facilities, and the County has entered into a 18 waste export contract that expires in 2013, and in light of these factors long term 19 financial planning is desirable; and 2.8.b 1 Packet Pg. 413 2.8.b I 2 WHEREAS, providing the most effective and efficient system for 3 managing solid waste generated in Snohomish county, including its Cities and 4 Towns, requires use of the solid waste disposal system established by the County 5 and the Comprehensive Plan of the County to the fullest extent possible; no 7 NOW, THEREFORE, Snohomish County and each of the Cities and Towns signing 8 this Agreement agree as follows: 10 1. This Interlocal Agreement entirely replaces the previous Interlocal Agreement- Solid 11 Waste Management that the parties entered into in 1990. 12 13 2. Definitions. For the purposes of this Interlocal Agreement, the following definitions 14 apply. 15 16 2.1."City"/"Town" means a City or Town in Snohomish County, Washington that is a 17 signatory to this Interlocal Agreement Between Snohomish County And Its Cities 18 And Towns Regarding Solid Waste Management. 19 N Packet Pg. 414 . 2.8.b I 2.2."Comprehensive Solid Waste Management Plan" or "Comprehensive Plan" 2 means the Snohomish County Comprehensive Solid Waste Management PIan issued 3 in March 2002 and as amended from time to time. 4 5 2.3."County" means Snohomish County, Washington. 3 7 2.4."Interlocal.Agreement" means this Interlocal Agreement Between Snohomish 8 County and Its Cities and Towns Regarding Solid Waste Management. oil 10 2.5."Person" means an individual, firm, association, partnership, political subdivision, 11 government agency, municipality, industry, public or private corporation, or any other 12 entity whatsoever. 13 14 2.6. "Solid Waste" means all putrescible and nonputrescible solid and semisolid 15 wastes including, but not limited to, garbage, rubbish, ashes, industrial wastes, swill, 16 sewage sludge, demolition and construction wastes, abandoned vehicles or parts 17 thereof= and recyclable materials, with the exception of wastes listed in WAC 173- 18 304-015 as niay be amended from time to time. 19 3 Packet Pg. 415 2.8.b I 2.7."Solid Waste Handling" means the management, storage, collection, 2 transportation, treatment, utilization, processing, and final disposal of Solid Wastes, 3 including the recovery and recycling of materials from solid wastes, the recovery of 4 energy resources from such wastes or the conversion of the energy in such wastes to 5 more useful forms or combinations thereof, and as such term may be modified by 6 amendments to RCW 70,95.030 (23). 7 8 2.8. "System" means all facilities for Solid Waste Handling owned or operated, or 9 contracted for, by the County, and all administrative activities related thereto. 10 11 3. Responsibilities for Waste Dis osal and System. For the duration of this Interlocal 12 Agreement, the County shall have the following responsibilities: 13 14 3.1 _The County shall continue to provide for the efficient disposal of all Solid Waste 15 generated within unincorporated areas of the County and within each of the Cities and 16 Towns signing this Agreement to the. extent, in the manner, and by facilities. as 17 described in the Comprehensive Solid Waste Management Plan. The County shall not 18 be responsible for disposal of nor claim that this Agreement extends to Solid Waste 4 Packet Pg. 416 2.8.b I that has been eliminated through waste recycling activities in conformity with the 2 Comprehensive Solid Waste Management Plan. 3 4 3.2.The County shall provide for the disposal of household hazardous wastes 5 generated by residential households located in jurisdictions party to this Agreement at 6 the System's existing Moderate Risk Waste Facility, or in another reasonable and 7 similarly convenient manner. 8 9 3.3.The County shall continue to operate the System in a financially prudent manner, 10 minimize fee increases, and use System revenues only for System purposes. 11 12 3A.The System shall continue to be comprehensive, and include educational and 13 other programs, as defined by the Comprehensive Plan. 14 15 4. Comprehensive Plan. For the duration of this Interlocal Agreement, each City and 16 Town shall participate in the Comprehensive Solid Waste Management Plan prepared 17 and periodically reviewed and revised pursuant to chapter 7095 RCW as may be 18 amended from time to time, provided that any City or Town shall have the right to 19 prepare or maintain its own comprehensive solid waste management plan and to 5 Packet Pg. 417 2.8.b I assess a solid waste fee on its own residents. For the duration of this lnterlocal 2 Agreement each City and Town, in conformity with RCW 70.95.080 (3), as may be 3 amended from time to time, authorizes the County to include in the Comprehensive 4 Solid Waste Management Plan provisions for the management of Solid Waste 5 generated within its corporate limits. 6 7 5. City Designation of County System for Solid Waste Disposal: Each City and Town 8 shall, to the extent permitted by law, designate the County System for the disposal of 9 all Solid Waste generated within the corporate limits of that City or Town, and within 10 the scope of the Comprehensive Plan, and authorize the County to designate a 11 disposal site or sites for the disposal of such Solid Waste except for recyclable and 12 other materials removed from Solid Waste by waste recycling activities in conformity 13 with the Comprehensive Solid Waste Management Plan. This designation of the 14 County System shall continue in full force until December 31, 2023. The designation 15 of the County in this section shall not reduce or otherwise affect each City or Town's 16 control over solid waste collection as permitted by applicable state law. 17 18 6. Enforcement. The County shall be primarily responsible for enforcement of laws and 19 regulations requiring persons to dispose of Solid Waste at sites designated by the 6 Packet Pg. 418 2.8.b County. Each City and Town shall cooperate with the County in its enforcement 2 efforts, and by ordinance shall provide that any person that disposes of Solid Waste 3 generated within that City or Town at a site other than a site designated by the County 4 will be guilty of a misdemeanor, except where such disposal may be otherwise 5 permitted by state law. To the extent legally possible, the County shall be responsible 6 for bringing enforcement actions against persons violating state statutes or County 7 ordinances relating to the disposal of Solid Waste at sites designated by the County. 8 However, in instances in which the County lacks legal authority to bring an 9 enforcement action, and any City or Town possesses that authority, the County may 10 request that City or Town bring such enforcement action. The City or Town shall 11 comply with any such request, or through the exercise of its authority under Chapter 12 35.21 RCW as may be amended from time to time, ensure that Solid Waste generated 13 within the City or Town is disposed of at those sites designated by the County. The 14 County shall pay as System costs all reasonable costs incurred by the City or Town in 15 taking such enforcement or other actions that are requested in writing by the County. 16 17 7. Indemnifications. 18 7.1.The County shall indemnify and hold harmless and defend each City and Town 19 against any and all claims by third parties arising out of the County's operations of 7 Packet Pg. 419 2.8.b I the System, and have the right to settle those claims by third parties, recognizing that 2 all costs incurred by the County thereby are System costs which must be satisfied 3 from disposal rates. In providing a defense for Cities or Towns, the County. shall 4 exercise good faith in that defense or settlement so as to protect the City's or Town's 5 interests. The County's agreement to indemnify the Cities and Towns for any and all 6 claims arising out of the County's operation of the System extends to all claims 7 caused by the actions of officers or agents of the County, including but not limited to 8 actions which constitute misfeasance, or intentional misconduct or wrongdoing, even 9 if the cost of such claims is held by a court of competent jurisdiction to not be a 10 proper cost to the System. For the purpose of this paragraph, "claims arising out of 1 I the County's operations" shall include claims arising out of the ownership, control or 12 maintenance of the System, but shall not include claims arising out of the collection 13 of solid waste within the Cities and Towns prior to its delivery to a disposal site 14 designated by the County or other activities under the control of the Cites or Towns. 15 16 7.2.If the County acts to defend a City or Town against a claim, the City or Town 17 shall cooperate with. the County. 18 8 Packet Pg. 420 2.8.b 1 73. The County shall defend any City or Town against any challenge, whether 2 judicially or before an administrative hearings panel, to the Comprehensive Plan 3 elements adopted pursuant to this Interlocal Agreement. 4 5 7A.For purposes of this section, reference to a City or Town and to the County shall 6 be deemed to include the officers, agents and employees of any such party, acting 7 within the scope of their authority. 0 9 8. Duration. This Interlocal Agreement shall continue to be in full force and effect until 10 December 31, 2023, unless terminated as described in the following paragraph. 11 12 9. Revision, Amendment Su lementation or Ternunation. This Interlocal Agreement 13 shall be reviewed by the parties in conjunction with any review of the Comprehensive 14 Solid Waste Management Plan. The terms of the Agreement may be revised, 15 amended or supplemented, or the Agreement as a whole may be terminated only upon 16 the written agreement of all signatories to this Agreement executed with the same 17 formalities as the original. No revision, amendment, supplementation or termination 18 shall be adopted or put into effect if it impairs any contractual obligation of the 19 County. 9 Packet Pg. 421 2.8.b I 2 10_ Solid Waste AdvisoKy Committee 3 Pursuant to RCW 70.95.165 (3) and RCW 39.34.030 (4), and Snohomish County 4 Code section 7.34, a Solid Waste Advisory Committee shall continue operating as 5 specified in Snohomish County Code. Each City or Town entering into this 6 Agreement shall be represented equally on the Committee, and shall have at least one 7 voting member. 8 9 11. Miscellaneous. 10 11.1 No waiver by any party of any term or condition of this Agreement shall be 1 I deemed or construed to constitute a waiver. of any other term or condition or of any 12 subsequent breach whether of the same or of a different provision of this Agreement_ 13 14 11.2 This Agreement is not entered into with the intent that it shall benefit any city or 15 town not signing this agreement, and no other person or entity shall be entitled to be 16 treated as a third party beneficiary of this Interlocal Agreement. 17 18 12. If any term or condition of this contract or the application thereof to any person(s) or 19 circumstances is held invalid, such invalidity shall not affect other terms, conditions 10 Packet Pg. 422 2.8.b i or applications which can be given effect without the invalid term, condition or 2 application. To this end, the terms and conditions of this contract are declared 3 severable. 4 13. This Agreement may be executed in counterparts, each of which shall constitute an S original, and all of which together shall constitute one and the same document. 6 14. Each of the individuals signing this Agreement on behalf of a municipality party to 7 this Agreement, certifies that his or her signature has been authorized by appropriate 8 action by ordinance, resolution or otherwise pursuant to the law of that municipality 9 to bind the municipality to the terms of this Agreement. 10 This Interlocal Agreement has been executed by the parties shown below and is dated 11 as of the day of , 2004. 12 SNOHOMISH COUNTY CITY OF ARLINGTON Aaron Reardon Title County Executive APPROVED BY APPROVED BY SNOHOMISH COUNTY MOTION NO. ORDINANCE NO. Or ORDINANCE NO. App ved as to form: 7 05rol3. e� l Deputy P ecuting Attorney 11 Packet Pg. 423 2.8.b 1 2 3 4 5 b 7 S 9 10 11 12 13 or applications which can be given effect without the invalid term, condition or application_ To this end, the terms and conditions of this contract are declared severable_ 13. This Agreement may be executed in counterparts, each of which shall constitute an original, and all of which together shall constitute one and the same document. 14. Each of the individuals signing this Agreement on behalf of a municipality party to this Agreement, certifies that his or her signature has been authorized by appropriate action by ordinance, resolution or otherwise pursuant to the law of that municipality to bind the municipality to the terms of this Agreement. This Interlocal Agreement has been executed by the parties shown below and is dated as of the �i `� ' day of , 2003. SNOHOMISH COUNTY MARK SO NE ,,,Peyt Executive o, xecu live ive APPROVED BY SNO-HOMISH COUNTY ORDINANCE NO_ CITY OF ARLINGTON Title APPROVED BY MOTION NO_ Or ORDINANCE NO. COUNCIL USE ONLY Approved- /— /�- D� Docfile• 11 Packet Pg. 424 2.8.b CITY OF BRIER Title_ � � i` "py-" APPROVED BY MOTION NO. C4 Coin Or ORDINANCE NO. TOWN OF DARRINGTON Title APPROVED BY MOTION NO. Or ORDINANCE NO_ CITY OF EDMONDS Title APPROVED BY MOTION NO. Or ORDINANCE NO. CITY OF EVERETT Title APPROVED BY MOTION NO. Or ORDINANCE NO. 12 Packet Pg. 425 2.8.b 1 13, This A Bement may be executed in counteiparts, each of which shall 2 constitute an on inal and all of which together shall constitute one and the same 3 document- 4 14. Each of the individuals si ng�ing_this Agreement on behalf of a municipal party 5 to this A eement certifies that his or her sigLiature has been authorized b 6 pppropriate action by ordinance resolution or otherwise pursuant to the law of that 7 munici ality to bind the municipality to the terms of this Agreement. 0 9 This Interlocal Agreement has been executed by the parties shown below and is dated 10 as of the day of 12003. 11 12 13 SNOHOMISH COUNTY 14 =Approved: IL USE ONLY 15 a 16 17 19 20 MARK SOINE 21 ty Executive 22 County Executive 23 24 APPROVED BY 25 SNOHOMISH COUNTY 26 ORDINANCE NO. BRIER EDMONDS MUKILTEO SNOHOMISH WOODWAY Etc. APPROVED BY MOTION *(3-. 9/23/03. Or ORDINANCE NO, 10 Packet Pg. 426 2.8.b CFFY OF BRIER Title APPROVED BY MOTION NO. Or ORDINANCE NO. TOWN OF DARRIlvGON Title Y�'1 APPROVED BY MOTION NO. , ` I q T,gq Or ORDINANCE NO. CITY OF EDMONDS Title APPROVED BY�T MOTION NO. Or ORDINANCE NO. CITY OF EVERETT Title APPROVED BY MOTION NO. Or ORDINANCE NO. 12 Packet Pg. 427 2.8.b CITY OF BRIER Title APPROVED BY MOTION NO. Or ORDINANCE NO. TOWN OF DARRINGTON Title APPROVED BY MOTION NO. Or ORDINANCE NO. CITY OF EDMONDS Titla� / J In.1Yo� APPROVtb BY MOTION -NO. o4 Or ORDINANCE NO. CITY OF EVERETT Title APPROVED BY MOTION NO. Or ORDINANCE NO. 12 Packet Pg. 428 2.8.b C Y OF GOL BAR I Title H Qy or - APPROVE BY I MOTION M. yl Or ORDINANCE NO. CITY OF GRANITE FALLS Title APPROVED BY MOTION NO. Or ORDINANCE NO. TOWN OF INDEX Title APPROVED BY MOTION NO. Or ORDINANCE NO. CITY OF EDMONDS Title APPROVED BY MOTION NO. Or ORDINANCE NO. CITY OF LAKE STEVENS Title APPROVED BY MOTION NO. 13 Packet Pg. 429 2.8.b CITY OF G ITE FALLS T-I-�� PROVE BY MOTION ON M hj A5 )aOQ�.S Or ORDINANCE NO. TOWN OF INDEX Title APPROVED BY MOTION NO. Or ORDINANCE NO. CITY OF EDMONDS Title APPROVED BY MOTION NO. Or ORDINANCE NO. CITY OF LAKE STEVENS Title APPROVED BY MOTION NO. Or ORDINANCE NO. 13 Packet Pg. 430 2.8.b CITY OF GOLD BAR Title APPROVED BY MOTION NO. Or ORDINANCE NO. CITY OF GRANITE FALLS Title APPROVED BY MOTION NO_ Or ORDINANCE NO. TOWN OF INDEX 0- Title A / APPROVED BY MOTION NO. #(A- Or ORDINANCE NO. „}rA CITY OF EDMONDS Title APPROVED BY MOTION NO. Or ORDINANCE NO. CITY OF LAKE STEVENS Title APPROVED BY MOTION NO. 13 Packet Pg. 431 2.8.b 1 13. This A eement ma be executed in counte arts each of which shall 2 constitute an original, and all of which to ether shall constitute one and the same 3 document. 4 14. Each of the individuals signing this A Bement on behalf of a municipal pygy 5 to this A Bement certifies that his of her siggature has been authorized b 6 a ra riate action by ordinance resolution or otherwise pursuant to the law of that 7 municipality to bind the municipality to the terms of this Agreement. 9 This Interlocal Agreement has been executed by the parties shown below and is dated 10 as of the day of , 2003_ 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 SNOHOMISH COUNTY IVARK SOINE Deputy Executive jCou.ntxecutive BRIER EDMONDS MUKILTEO SNOHOMISH WOODWAY Etc. APPROVED BY COUNOL USE ONLY ROVED BY � -D 4 SNOHOMISH COUNT Ppraved: ION NO. Or ORDINANCE NO. / 7 ORDINANCE NO. Vt to Packet Pg. 432 2.8.b CITY OF GOLD BAR Title APPROVED BY MOTION NO. Or ORDINANCE NO. CITY OF GRANITE FALLS Title APPROVED BY MOTION NO. Or ORDINANCE NO. III!]VIL ►[el21� Title APPROVED BY MOTION NO. Or ORDINANCE NO - CITY OF EDMONDS Title APPROVED BY MOTION NO. Or ORDINANCE NO. CITY OF LAKE STEVENS APPROVE BY MOTION NO. L �-xce. :SyYv'r 7 13 Packet Pg. 433 2.8.b I CITY QF LYNNWOOD tm-yx("� ! ` Title I Afe APPROVED BY MOTION NO. Or ORDINANCE NO_ CITY OF MARYSVILLE Title APPROVED BY MOTION NO. Or ORDINANCE NO. CITY OF MILL CREEK Title APPROVED BY MOTION NO. Or ORDINANCE NO, CITY OF MONROE Title APPROVED BY MOTION NO. Or ORDINANCE NO_ I4 Packet Pg. 434 2.8.b Or ORDINANCE NO. CITY OF LYNNWOOD Title APPROVED BY MOTION NO. Or ORDINANCE NO. Y OF MARYSVILLE r "4p Title 2r APPROVE BY c1` C uc E .) n .e ZS J zoo 4 Or-OFd9RANCE NO. — CITY OF MILL CREEK Title APPROVED BY MOTION NO. Or ORDINANCE NO. CITY OF MONROE Title APPROVED BY MOTION NO. Or ORDINANCE NO. . 14 Packet Pg. 435 2.8.b Or ORDINANCE NO. CITY OF LYNNWOOD Title APPROVED BY MOTION NO. Or ORDINANCE NO. CITY OF MARYSVILLE Title APPROVED BY MOTION NO. Or ORDINANC. I .APPROVED BY MOTION NQ. Or ORDINANCE NO_ CITY OF MONROE Title APPROVED BY MOTION NO. Or ORDINANCE NO. 14 Packet Pg. 436 2.8.b Or ORDINANCE NO. CITY OF LYNNWOOD Title APPROVED BY MOTION NO. Or ORDINANCE NO, CITY OF MARYSVILLE Title APPROVED BY MOTION NO. Or ORDINANCE NO_ CITY OF MILL CREEK Title APPROVED BY MOTION NO. Or ORDINANCE NO_ CITY OF MONROE Title Mayor 11 / O S I 0 3 APPROVED BY MOTION NO. x Or ORDINANCE NO. 14 Packet Pg. 4 7 2.8.b CITY OF MOUNTLAKE TERRACE Title CityMana er COUNCIL CONSENT CALENDAR JUNE 16, 2003 CITY OF MUKILTEO Title APPROVED BY MOTION NO. Or ORDINANCE NO. CITY OF SNOHOMISH Title APPROVED BY MOTION NO. Or ORDINANCE NO. CITY OF STANWOOD Title APPROVED BY MOTION NO. Or ORDINANCE NO. CITY OF SULTAN Title APPROVED BY MOTION NO. Or ORDINANCE NO. 15 Packet Pg. 4 8771 2.8.b I CITY OF MOUNTLAKE TERRACE Title APPROVED BY MOTION NO. Or ORDINANCE NO - CITY OF-WKILTEO Title E MAR E . MAYOR__ APPROVED BY MOTION NO. AB 2007-68 Or ORDINANCE NO. CITY OF SNOHOMISH Title APPROVED BY MOTION NO. Or ORDINANCE NO. CITY OF STANWOOD Title APPROVED BY MOTION NO. Or ORDINANCE NO- 15 Packet Pg. 439 2.8.b ATTEST: Byj.._...._..;. Torchie Corey City By Grant K. Weed, City Attorney CITY OF MOUNTLAKE TERRACE Title APPROVED BY MOTION NO. Or ORDINANCE NO_ CITY OF MUKU-TEO Title APPROVED BY MOTION NO. Or ORDINANCE NO. r • ►s�•140 5 Awe] I'll a] 1• CITY OF STANWOOD Title APPROVED BY MOTION NO. Or ORDINANCE NO. CITY OF SULTAN Title APPROVED BY MOTION NO_ 15 Packet Pg. 4 0771 2.8.b CITY OF MOUNTLAKE TERRACE Title APPROVED BY MOTION NO. Or ORDINANCE NO. CITY OF MUKILTEO Title APPROVED BY MOTION NO. Or ORDINANCE NO. CITY OF SNOHOMISH Title APPROVED BY MOTION NO. Or ORDINANCE NO. C F STANW Tittle APPROVE15 B MOTION NO. Or ORDINANCE NO. 15 Packet Pg. 441 2.8.b CITY OF MOUNTLAKE TERRACE Title APPROVED BY MOTION NO. Or ORDINANCE NO. CITY OF MUKILTEO Title APPROVED BY MOTION NO. Or ORDINANCE NO. CITY OF SNOHOMISH Title APPROVED BY MOTION NO. Or ORDINANCE NO. CITY OF STANWOOD Title APPROVED BY MOTION NO_ Or ORDINANCE NO. CITY SULTAN s . Ti e APPROp MOTION NO. 7u 03 15 Packet Pg. 442 2.8.b Or ORDINANCE NO. TO OF WOODW Y c L�6k Title APPROVE BY MOTION NO. Or ORDINANC NO, 16 Packet Pg. 443 2.8.b Please print neatly or type information Document Title(s) Reference Number(s) of related documents: Grantor(s) (Last, First, and Middle Initial) Grantee(s) (Last, First, and Middle Initial) Additional Reference #'s on page Additional Grantors on page Additional Grantees on page Legal Description (abbreviated form: i.e. lot, dock, plat or section, township, range, quarter/quarter) Complete legal on page _ Assessor's Property Tax Parcel/Account Number Additional parcel #'s on page T he Auditor/Recorder wiii reiy on the information provided on this form. The responsibility for the accuracy of the indexing information is that of the document preparer. Packet Pg. 444 2.8.b 1NTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND EVERETT REGARDING SOLID WASTE MANAGEMENT WHEREAS, Washington counties, cities and towns are authorized and directed by Chapter 70.95 RCW to prepare a Comprehensive Solid Waste Management Plan, and are further authorized by Chapter 39.34 RCW to enter into an Interlocal Agreement for the administration and implementation of said Plan; and WHEREAS, Snohomish County prepared a Comprehensive Solid Waste Management Plan for the County and Cities and Towns of the county in 1990, and updated that Plan with the active involvement of the Cities and Towns in 2001; and WHEREAS, the 2001 Plan update calls for significant improvements to and replacements for existing waste facilities, and the County has entered into a waste export contract that expires in 2013, and in light of these factors long term financial planning is desirable; and WHEREAS, providing the most effective and efficient system for managing solid waste generated in Snohomish county, including its Cities and Towns, requires use of the solid waste disposal system established by the County and the Comprehensive Plan of the County to the fullest extent possible; Packet Pg. 445 2.8.b NOW, THEREFORE, Snohomish County and the City of Everett agree as follows: This Interlocal Agreement entirely replaces the previous Interlocal Agreement- Solid Waste Disposal that the parties entered into in 1990. 2. Definitions. For the purposes of this Interlocal Agreement, the following definitions apply: 2.1 "City"/"Town" means a City or Town in Snohomish County, Washington that is a signatory to this Interlocal Agreement or the Interlocal Agreement Between Snohomish County And Its Cities And Towns Regarding Solid Waste Management. 2.2 "Comprehensive Solid Waste Management Plan" or "Comprehensive Plan" means the Snohomish County Comprehensive Solid Waste Management Plan issued in March 2002 and as amended from time to time. 2.3 "County" means Snohomish County, Washington. 2.4 "Interlocal Agreement" means this Interlocal Agreement Between Snohomish County and Everett Regarding Solid Waste Management. 2.5 "Person" means an individual, firm, association, partnership, political subdivision, government agency, municipality, industry, public or private corporation, or any other entity whatsoever. 2.6 "Solid Waste" means all putrescible and nonputrescible solid and semisolid wastes including, but not limited to, garbage, rubbish, ashes, industrial wastes, swill, sewage sludge, demolition and construction wastes, abandoned Packet Pg. 446 2.8.b vehicles or parts thereof, and recyclable materials, with the exception of wastes excluded by WAC 173-304-015. 2.7 "Solid Waste Handling" means the management, storage, collection, transportation, treatment, utilization, processing, transfer, and final disposal of Solid Wastes, including the recovery and recycling of materials from solid wastes, the recovery of energy resources from such wastes or the conversion of the energy in such wastes to more useful forms or combinations thereof, and as such term may be modified by amendments to RCW 70.95.030 (23). 2.8 "System" means all facilities for Solid Waste Handling owned or operated, or contracted for, by the County, and all administrative activities related thereto. Responsibilities for Waste Disposal and System. For the duration of this Interlocal Agreement, the County shall have the following responsibilities: 3.1 The County shall continue to provide for the efficient disposal of all Solid Waste generated within unincorporated areas of the County and within the City of Everett to the extent, in the manner, and by facilities as described in the Comprehensive Solid Waste Management Plan. The County shall not be responsible for disposal of nor claim that this Agreement extends to Solid Waste that has been eliminated through waste recycling activities in conformity with the Comprehensive Solid Waste Management Plan. 3.2 The County shall provide for the disposal of household hazardous wastes by households at the System's existing Moderate Risk Waste Facility, or in another reasonable and similarly convenient manner. Packet Pg. 447 2.8.b 3.3 The County shall continue to provide a comprehensive solid waste management system, including educational programs, as defined by the Comprehensive Plan. 3.4. The County shall continue to operate the System in a financially prudent manner, minimize fee increases, and use System revenues only for System purposes. 4. Comprehensive Plan. For the duration of this Interlocal Agreement, the City of Everett shall participate in the Comprehensive Solid Waste Management Plan prepared and periodically reviewed and revised pursuant to chapter 70.95 RCW, provided that the City shall have the right to maintain its own comprehensive solid waste management plan, applicable only to Everett, and continue to assess a solid waste fee on Everett residents. For the duration of this Interlocal Agreement, the City of Everett authorizes the County to include in the Comprehensive Solid Waste Management Plan provisions for the management of Solid Waste generated in Everett. City Designation of County System for Solid Waste Disposal. Everett shall, to the extent permitted by law, designate the County System for the disposal of all Solid Waste generated within the corporate limits of Everett, and within the scope of the Comprehensive Plan, and authorize the County to designate a disposal site or sites for the disposal of such Solid Waste except for recyclable and other materials removed from Solid Waste by waste recycling activities in conformity with the Comprehensive Solid Waste Management Plan. This designation of the County System shall continue in full force until December Packet Pg. 448 2.8.b 31, 2023. In the event that Everett chooses to maintain its own comprehensive solid waste management plan, that plan shall contain nothing in conflict with this designation of the County System during the term of this Interlocal Agreement. The designation of the County in this section shall not reduce or otherwise affect Everett's control over solid waste collection as permitted by applicable state law. 6. Enforcement. The County shall be primarily responsible for enforcement of laws and regulations requiring persons to dispose of Solid Waste at sites designated by the County. Everett shall cooperate with the County in its enforcement efforts, and shall provide, by ordinance, that any person that disposes of Solid Waste generated within Everett at a site other than a site designated by the County will be guilty of a misdemeanor, except where such disposal may be otherwise permitted by state law. To the extent legally possible, the County shall be responsible for bringing enforcement actions against persons violating state statutes or County ordinances relating to the disposal of Solid Waste at sites designated by the County. However, in instances in which the County lacks legal authority to bring an enforcement action, and Everett possesses that authority, the County may request that Everett bring such enforcement action. Everett shall comply with any such request, or exercise its authority under Chapter 35.21 RCW to ensure, in some other way that Solid Waste generated within Everett is disposed of at those sites designated by the County. The County shall pay as System costs all reasonable costs incurred by Everett in taking such enforcement or other actions that are requested in writing by the County. Packet Pg. 449 2.8.b 7. Indemnifications. 7.1 The County shall indemnify and hold harmless and defend Everett against any and all claims by third parties arising out of the County's operations of the System, and have the right to settle those claims by third parties, recognizing that all costs incurred by the County thereby are System costs which must be satisfied from disposal rates. In providing a defense for Everett, the County shall exercise good faith in that defense or settlement so as to protect Everett's interests. The County's agreement to indemnify Everett for any and all claims arising out of the County's operation of the System extends to all claims caused by the actions of officers or agents of the County, including but not limited to actions which constitute misfeasance, or intentional misconduct or wrongdoing, even if the cost of such claims is held by a court of competent jurisdiction to not be a proper cost to the System. for the purpose of this paragraph, "claims arising out of the County's operations" shall include claims arising out of the ownership, control or maintenance of the System, but shall not include the claims arising out of collection of solid waste within Everett prior to its delivery to a disposal site designated by the County or other activities under the control of Everett. 7.2 If the County acts to defend Everett against a claim, Everett shall cooperate with the County. 7.3 For purposes of this section, reference to a City or Town and to the County shall be deemed to include the officers, agents and employees of any such party, acting within the scope of their authority. Packet Pg. 450 2.8.b 8. Duration. This Interlocal Agreement shall continue to be in full force and effect until December 31, 2023, unless terminated as described in the following paragraph. 9. Revision Amendment Supplementation or Termination. This Interlocal Agreement shall be reviewed by the parties in conjunction with any review of the Comprehensive Solid Waste Management Plan. The terms of the Agreement may be revised, amended or supplemented, or the Agreement as a whole may be terminated only upon the written agreement of both the County and Everett executed with the same formalities as the original. No revision, amendment, supplementation or termination shall be adopted or put into effect if it impairs any contractual obligation of the County. 10. Solid Waste Advisory Committee. Pursuant to RCW 70.95.165 (3) and RCW 39,34.030 (4), and Snohomish County Code section 7.34, a Solid Waste Advisory Committee shall continue operating as specified in Snohomish County Code. The City of Everett shall have at least one voting member of the Committee. 11. Miscellaneous. 11.1 No waiver by any party of any term or condition of this Interlocal Agreement shall be deemed or construed to constitute a waiver of any other term or condition or of any subsequent breach whether of the same or of a different provision of this Interlocal Agreement. 11.2 Notwithstanding the fact that Everett understands and agrees that the County intends to enter into agreements substantially similar to this one with Packet Pg. 451 2.8.b all the other Cities and Towns located within the County's boundaries, the only parties to this Interlocal Agreement are the County and Everett, and no other person or entity shall be entitled to be treated as a third party beneficiary of this Interlocal Agreement. 12. If any term or condition of this Interlocal Agreement or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this Interlocal Agreement are declared severable. This Interlocal Agreement has been executed by the parties shown below and is dated as of the day of f 1)0\) E 6Ek , 2003. SNO OMISH COUNTY EVERETT i Bob Dre el �j'�2 o.3 Frank Anderson C unty E ecutive GARY ��FT�^ � Mayor of Everett 7 Deputy �secist ,; APPROVED BY SNOHOMISH COUNTY ORDINANCE NO. APPROVED AS TO FORM: Carol Weibel �'- �c:-- Deputy Prosecuting Attorney APPROVED BY EVERETT ORDINANCE NO. --2 k; 03 Al T: City Clerk APPROVED AS TO FORM: Mark Some City Attorney -/ Packet Pg. 452 r' - r' ti ' •' r . s ■ ..00''� AYter Recording Re[um to. 1111111111 lull 11111I r• 29 PAS m Assis#ant Cierk 07/0812011 9:44am e.00 .:� ... -- . ••' Snohomish County Council COUNTY11RSl�INGT4�1• 30Q� Rockefeller, MIS 609 r. r. ',•• 'E.Agencies: Snohomish County and City of Bothell r T /� + Af^ r � �1 ai��I'1Ci�V�` IVv�. NIA r - • � � � Legal Description: NIA r Ref�fer+ce No. of Documents Affected: lnterlocal Recorded at AF# s F.F'Fed"Oh•tite Auditor pursuant to RCW 39.34.040 :.Eyacuiments Title: • r 1' MEN . r • •�• L •i 1 1 ••tiENf MAST -ER- ANNEXATION INTERLOCAL AGREEMENT BET-WE'Ef4 TKE CITY OF BOTHELL AND SNOHOMISH COUNTY CONCERNIN.6 ANNEXATION AND URBAN DEVELOPMENT WITHIN THEBf1TM�LL-O'MUNI CIPAL URBAN GROWTH AREA 0 E. Em NN N 0 Em 1 0 J EMENEEM PARTIES00 0 ME 1 0 mm MEN N. 0 This Interlocal Agreem6nt.("Agr6em�nt".�ir�"lLA"} is made by and between the Cityof Bothell "City"),�� ( a -I[1��ashingtor�--mun�cipa! corporation, and Snohomish County ("County"), a Politicoal-soubdivision of the State of Washington, individually referred to as a "Party" and Gollecfi-Vely as the r`klarties," pursuant to Chapter 36-70A RCW (Growth Manage'Ment Act), Chapter 36.115 RCW (Governmental Services Act), Chapter 43.21 C RCW (State EP.vi-ronrbental Policy Act), Chapter 36.70B RCW {Local Project Review.}; -Chapter 58.17!RCW (Subdivisions), Chapter 82.02 RCW (Excise Taxes)�Mmand-.Chaoter.39-34 RCW (Interlocal C'.nnnpratinn Art) '• 2. PURPOSE, INTENT AND APPLICABILITY ..` 2.1 2.2 Purpose. The purposes of this Agree M'ent.ar0- 0 t6facimlitate an orderly transition of services and responsibility for c6pita[mpmevjects from the County to the City at the time of annexation of 0nindorporated areas of the 0 County to the City; and, both prior to and following'....annekatton, to address reciprocal mitigation of interiurisdictional hand d'ev'_e16prMMne6t .impacts and joint planning of City and County services and fa dilitiek.... aMing No 1 interjurisdictional implications, This Agreement is'!ntendqd-'tQ'.-!5eive as a master annexation interlocal agreement addressingli�U-future annexations by the City of unincorporated County territory. No _. _. _.L Tomorrow Annexation Principles. The'QQwrity.4nd the City intend that this Agreement be interpreted in a manner tfiatMmfurM(hemr"S------- the objectives rtl ul t in the Sn h ish C ntTorrowo r ''M'r eX tion■. ''. Om Pr0inciples. For thethis the Snohomish Tomorrow Annexation Principles means that document adopted 6y. them% / ' ■'' ■, '. ■ ti .- . L ■ . • ■ r■ 1.0 0 'mm'm' Faster Annexation InterlocaJ Agreement Between the City of Bothell and Page 1 gf. -209 .-,.. ■: ' -. Snohomish County Concerning Annexation and-''' • r • Urban Development Within the Bothell ■ , , ■ - ■ - , - ■ - - ■ ■ ■ 1 . , . Municipal Urban Groff Area ■.-IN � ■ .- .- r ' 1 ME Packet Pg. 453 r 2.8.b Snohomish fount 2.8.b Snohomish County Tomorrow Steering Committee on February 28, 2007, and supported by the Snohomish County council in Joint Resolution Na. 07-026 passed on September 5,2007. The Snohomish bounty r' -Tomorrow Annexation Principles are attached to this Agreement as 1 ON�f� f� �-�� Exhibit A. As provided for in the Annexation Principles, the City opts out •J • 1 '�� r� of prepar-imn.9 and maintaining a Six Year Annexation Plan because at the 1.00 ,sffective date of this Agreement, the City is considering annexations '-- which corftp�6se the entire Bothell Municipal Urban growth Area (MUGA) ,' . ras- '116�isat the time of this Agreement. rr .rr. 1' 2.3 E.-Mab,14sROO��fr�.r�i�ivark for future annexations. The City and County intend m -70 th.atmthis--AgTe6ment provide a framework for future annexations within the Botfy011 !A.U:G�X'Ca-Fmplemen# urban development standards within the Bothelf MUGA-prior%to annexation, to plan for and fund capital facilities in the unirjcorporafied:portion'Qf the Bothell MUGA, and to enable consistent responses to' future,anmr��`xalion5. %'m 2.4 Subsequent agreeer�s.an� interpretations. The City and County �m recognize that%ffijs'Agre6ri�en# includes general statements of principle ON and policy, and that-dddendp:'or,amendmen#s to existing interlocal agreements or g6wjor subsequent agreements on speaif�c'topical.subjects relating to annexation and service transition may be executed,-- -By way of qxoaTple only, and not by way of m 0 limitation, the City and County contemplate (h.at such subsequent d amendments or agreements might' addr-e�.s the followingtypes of issues: 3o roads and traffic impact mitigafjon;.rsurface water management; parks, recreation and open spare; O�lica'-$�qrvi�es;.-fire marshal services; permit 9 0 review SeNfCeS; revenue- and cast-sharirrg.;--common zoning and N d development standards; and sub-'amarea ,p1'anni.ng.' _In addition, a �- 0 subsequent agreement or an addendomm.tio this Am greement might address U issues related to the annexation of a tpeeffic area. ln the event that any a term or provision in this Agreement con:fficts-With anyt6trm or provision in any subsequent agreement, addendum or a(nend'ment,Ahe term or a provision in the subsequent agreement, adden��mbrr.objendment. Shall 0.prevail unless specifically stated otherwise in -:this �gr0 merxt0 ON 2.5 Applicability, This Agreement applies to all annex�ations.wifhin.tf�e geographic areas described in Subsection 2.6 of ihis-Agreefne6t - that will be finalized by the pity after the effective date of thi!m��%.grwrnent..�"� 0 ON 'I 2.6 Geographic areas eligEble for annexation. - 2.6.1 Appendix B of the Snohomish County Countywide Planning%P.aEici�s.;'.a�sm mom 0 '0 now existing or hereafter amended, identifies the Bothell MUGA. -M ffie :- Southwest Urban Growth Area (SWUGA) Map, which is a comparient-of.-� the County's Countywide Planning Policies. it is within the BotheVNIOGA, fr Om"', Master Annexation Interlocal Agreement Between the City of Bothell and Page 2 of•29 ' Snohomish County Concerning Annexation and r -'f : Urban Development Within the Bothell •-ti . .. • Municipal Urban Growth Area k r. r ti. L Packet Pg. 454 r 2.8.b as now existing or hereafter amended, in accordance with the Snohomish County Countywide Planning Policies, that the City may consider future annexations. The area of the SWUGA map which shows the Bothell .�.. .,N ..,. " ■ ■■%M G t thetime f the effective date �- r- ....%thiis AgreementExhibit B. , , r r f this Agreement is attached to °. 2.662 If The pity, proposes any annexation which would include territory located wlfhin th.e �WUGA but outside of the Bothell MUGA as adapted in the . lCoNo'nlywide Planing Policies, and the city in whose MUGA such territory is lQca"ted agmmes'in writing to the proposed annexation boundaries, the GomuQty-'n'Tamy'hol-oppose0. the annexation based solely on such territory 70 b0iflog qLdsid.wbf the Bothell MUGA. ON 0 M 2.6.3 PursudnHo RGW 35A.14.410, the boundaries arising from an annexation '0 of territory shall not'--inclu(J'(j%,9 portion of the right-of-way of any public street, raad;00b��highw�iy�.�-xCept where the boundary runs from one edge of ME the right-6Fway.tom the -other edge of the right-of-way. When such right -of- way of any pu6liq..stre....Ofor highway is included in an annexation proposal, it shalfbeOco�0 'M.�'i�ered a pqrt of the City's MUGA. .1 ~Z• tip 1 NO 0 ON 0 3. GENERAL 0 $'f. ' r- r. .0 '1 3.1 Consistency of AnnexEifion,4f the Snohomlish County Council finds that a 0 proposed annexation witFi'in the Botoell MUGA is consistent with this Agreement, the objectives estabtfsfied _i��"RCIIV 36-93-180, and the health, 0 safety and general welfare of-Snoh�or�iish.-County citizens affected by the annexation, and that an addeqdum.pursuant`to Section 16 of this Agreement is completed or is not nece$sa�,.-the County shall not oppose the proposed annexation and will 'seiid 4 letter to -.:the Boundary Review Board in support of the proposed anmxativn: No 0 3.2 Public facilities and services. The City' d:�: CLrrity shire a commitment to ensure that public facilities and services which a�Ovi�ithin the funding capacities of the City and County will be ad�equpte%t('-Y-se'rve development 0 within the MUGA at the time such devellopnient is.'a\�a.H-able'.#or occupancy and use without decreasing current service levels.b-elow-lobcally, established minimum standards. •1• r'. 3.3 Reciprocal mitigation and impact fees. The pity andm�Couniy bea eae.it is in the best interest of the citizens of both jurisdictions to Omlao.le r9diprWa1 imposition of impact mitigation requirements and regulatOry.•-condi�fons for� improvements in the respective jurisdictions. A separate interWcal--'� ,� agreement known as the "Interlacal,4greement between Sh6J76mishl, ..EEO - NO . ,r County and the City of Bothell on Reciprocal Mitigation of Tran.spor�ation-.; ONE. Impacts, "which was effective on August 9, 2006, addressing reqpracal transportation impact mitigation, already exists between the City AEnd-the'. .r'..o1 0 ON Master Annexabvn Interlocal Agreement Between the City of Bothell and Page 3 9f•29 Snohomish County Concerning Annexation and - r Urban Development Within the Bothell ''N. Municipal Urban Growth Area 0 ON k. .r .No r NO ~ Packet Pg. 455 . r 2.8.b County. ether interlocal agreements on reciprocal mitigation may be negotiated after the effective date of this Agreement as described in Subsection 2.4 of this Agreement. Whether impact fees can he collected 0 MENNand transferred between the County and the City will depend, in part, an '1.s.Nof- . f _%#h6,circumstances of any individual annexation and the plans of the .0 r- iur*dictions to orovide improvements for the benefit of the annexed area. .- ■■ NO ,. , r .. int pl�nriinq-proWisiJo on. The pity and County recognize the need for joint rplan,n)r�g to establish local and regianal facilities the jurisdictions have pla an6d or Antid pa!te for the area, to identify ways to jointly provide these f�ciliti�s, dolo' entify transition of ownership and maintenance 1 1 ees orisibiiities as annexations occur. This need may result in mutual "N ongaing..pfan-ning'Rfforts, joint capital improvement plans, and reciprocal impact NO mifigc1tio.n. By way of example only, and not by way of limitation, mm joint plahninmg is�ue� ma�'ir�clude: planning, design, funding right-of-way acquisiti�n, MC&I engineering for read projects; regional trans porta�vn-�pla��is;rinf�astructure coordination; watershed management 0 planning; capiial !�0r,imstr6c"Otom,an and related services; parks, recreation, and open space; Verp.WrevIdW; services;. revenue and cost -sharing; adoption of common zoni�ig a6d-4d&ve[6pmc1ntm-standards; and sub -area planning. MEN1 0 1 f 3.5 City, to adapt Co u MY. c6a es- a nd ordinances. The City agrees to adopt by reference the County codes -and ordinance� listed in Exhibit C of this Agreement for the purpose of allowi.og, the bounty to process and complete permits and fire inspeptiOns in. -annexed areas. Adoption of the County's codes by the City in -no way'aff��#s projects applied for under the City's J*urisdiction. The Countyshafl..be''respdnsihle for providing copies of all the codes and ordinances lirked in E;K1 ibit-C.of this Agreement, in addition to all the updates thereto',Emtmmo--i..h6-Bo.tbello pity Clerk, so that the City Clerk may maintain compliance witll -RC1V 35A. 12.14019 NO III E Q 3.6 Citvand County responsibilities. With'i h4heir--Ow-ni i*urisdJctions, the County E and the City each have responsibility and a�horify�c�eriited from the a Washington State Constitution, state statu#p:s, Xi,ad any.-Iocal charter to plan for and regulate uses of land and resultaQt er��iro�ime�tal impacts., _m-M .1 m m 3.7 Inte[governmentall cooperation for extra jurisdictivnal:impacN mmts: �fihe City and the County recognize that land use decisions artd traps'podation planning can have extra -jurisdictional impacts and tl�aflm'mletgoye�rnrfiental Nilcooperation is an effective manner to deal with impactg;.andmop.portudties that transcend local jurisdictional boundaries. '�m -- m m ti J • M; '• 3.8 Coordinated Planning. The City and the County recognize t�atmsubral ea-��-�.. planning related to interjurisdictional coordination as outlined in.mtfiem' Snohomish County Tomorrow Annexation Principles facilitate the:' :� .0-. �m- transition of services from the County to the City in the event of ark 0.. '0..rf00 1:. Master Annexaban interlacal Agreement Between the City of Bothell and Page 4 p€•29 _ • Snohomish County Concerning Annexation and r Urban Development Within the Bothell •% Municipal Urban Growth Area �. ,r ti.No r ~' Packet Pg. 456 r 2.8.b annexation. Addenda or amendments to existing interlocal agreements or government service agreements, or subsequent agreements on specific topical subjects relating to annexation and service transition, as described mm%ir� Subsection 2.4 of this Agree ment, will reflect joint planning between the -'-f ... ,City and the County relative to the Snohom Anhexa.tiori Principles. r r r . ish County Tomorrow 0; 9 T kf`bb6!§._-,_r-ates,h rid other moneta 0&� adiustments. In reviewing . ran��ex�fion proposals, the City and County must consider the effect an the ..-finances, ddf-%iruc.ture, and contractual obligations and rights of all a#fectod Ig90.rrdrrfmental units. Tax and revenue transfers are generally 1 • Opvided-for.bY state statute. • •1 3.10 Wetla-Kd-.�iitigat-jon sites and habitat proiects. The City and County shape a comrr4itment to' enture. -thig. success of wetland mitigation sites and habitat ifnpr0\�eme0`h.t_,0r`oJ'eds.�The City and County agree that both jurisdictiohs-wiff.bonef�t0from the maintenance and monitoring of publicly constructed and m�i.r ntaanec#.wetland mitiQation sits and habitat L improvement p'rojjects.es -� % sitor projects exist in an annexation1 % area, the City ark! 06intym"Ompy ente'roin.to an agreement prior to the effective date of tbe-,annexaftioh to..d6termine responsibility and costs for maintenance and rrionitortr�g forWetland mitigation sites and habitat a improvement projects.--- 4. GROWTH MANAGEMENT ACT-(113MX'�-.AND LAND USE 9 0, 00 4.1 Urban density requirements. �xcepj.a6mmmaybe otherwise allowed by law, N the City agrees to adapt and maintain 1p�rd..use.designations and zones that will accommodate the popula'fifin aild emplvyment allocations a 0 assigned by the County under the GMA fir the City and the Bothell MUGA as established in Appendix B of the C.ouhtywidie.-Planning Policies for C.) 0 Snohomish County. The City reserves the.-righ- Ho desiqnate and zone E land within the City to accommodate such allocations; irr.espectiWe of a internal boundaries between King and Snohom"t'sh. (jounties and between prior City limits and newly annexed territory.'- hoLAd such designation and zoning result in a different growth allocation for'the--8nohdm_is11 County portion at the City, then consultation with Snohom.mish �Catinty.Tomorrow 0 0 for amendments to Appendix B of the Countywide-�anni�g'Policies �Pof Snohomish County shall be required. Nothing in this--..Sti�0 sectiQn'4:1. shall be deemed as a waiver of the City's right to appeal th&:Lissignment pL. such population and employment allocation under the GM&--1-- 4.2 Land Use., Urban Centers and Transit Corridor Requireme T h� C i ty-.. agrees to ensure after annexation that the City's comprehensive-'pla'n and--; % development regulations will provide for land use designations and zbn.es-: necessary to support transit corridors designated by the County oi. a Master Annexation Interlocal Agreement Between the City of Bothell and Page 5 of •z9 _ • Snohomish County Concerning Annexation andf� f r Urban Development Within the Bothell '- Municipal Urban Growth Area r. ,r 4f ~' Packet Pg. 457 r 2.8.b transit agency or to be consistent with the land use designations and zones adopted by the County in its comprehensive plan prior to annexation. 0 MI 0 0 0 No No I r '- :-4.3,.---� ;Transfer of Development Rights. If an area to be annexed has been r '� --'designated. a Transfer of Development Rights (TDR) receiving area by the C;6iinfy, the"City agrees that after annexation, the area shall remain a 0'�--IMIM-.-M''�.T�DR re�eMn.g. area or the pity shall ensure that other areas of the City are . ME r�� dpsig6 fea TD1k..receiving areas so that the City's development ��..-��reg��ations pr��ricte equivalent or greater receiving capacity for receiving 0 TDR peftiffcate�-.anm'd equivalent or greater incentives for the use of TDR 1 1 6er-tificates. -0 0 0 ME 0 0 0 0 • •1 4.4 City .s#andards:-The'I:County agrees to encourage land use project permit 0 0 applicailts Withinlhe BothbltMUGA to design projects consistent with the city0 s ur�ari Et�esign..aridde�ielopment standards; however, the City agrees E 0 ON that the Cbu- nty.oain require only that an applicant comply with the 3 County's dev.6f6pmbnt �egultions. The City agrees to make written T recommenda��aris� f6th-E�Cpdnty on how proposed land use permit N applications coul-db6- �e p6nsistehj 0 with City standards. When 0 U) approval of a projeci'mpmmerm*tmis-6ontk-Tgent upon extension of water or o sewer service provided -by-the City, the County agrees to impose only a . those conditions related to.th'e provision �f��uch service voluntarily o 0 negotiated between th6-property owner or developer and the City as a0 0 a condition of a water or sewer cor�tfact�e��,�veer� the property owner or o developer and the City, provid6d�thatlehe. .6ortc�itians meet minimum County development standards a0 nd, mitigati�'n conditions. .o N 1M... 1 0 EN 0. 4.5 Joint ,review of permit applications:'TFiecCity.and'County recognize that it E 0 is in the best interest of both jurisdictions -to en"gage in the shared review 0 of County a Itcations within areas�-�ntici ated for annexation. The PP �.0 ... z City and County agree to consider a p6tanfiat'�abseq'dent agreement E relating to shared permit review.0 0 0 0.0. a 00 I ME 5. PROCESSING OF PERMITS IN THE BOTH�,LL !OqOA0 0'0 ME 5.1 Definitions. For the purposes of this Agreement, .the f6lloWing definitions apply. 0 0 0 00 . 0 r . r' "Building permit application" shall mean an appiicpti�E. 0 n..f�vr printefd permission issued by the authorizing jurisdiction that a�lows.f�ir�tkie :� construction of a structure, and includes repair, alterati00 oNn;`o,r--2idd 1ion of -.or to a structure. � � r E ME "Associated permit application" shall mean an applicatiah foir-, r MEN mechanical, electrical, plumbing and/or sign permit for a strucwm'�.. .'-0 authorized pursuant to a building permit. � r'� ._ "Land use permit application" shall mean an application for and ldfWm�% fr-0 m,..0'n ME 0 ti.ti r• ,1. 0 Master Annexation interloCai Agreement Between the City of Bothell and Page b 4f 29 Snohomish County Canceming Annexation and •' .r: Urban Development Within the Bothell •-. . - . Municipal Urban Growth Area k r. r R. r ti Packet Pg. 458 r 2.8.b • TO - NO •� •- .� ■, • ,■ L �■ -,• , ■ . ~•,•... ....- use or development permit or approval and sha!l include, by way of example and not by way of limitation, any of the following: subdivisions, planned residential developments, short subdivisions, binding site plans, r.,-'- -f---OOEEEEs.ingle family detached units, conditional uses, special uses, rezones, '1.1.ON'-. .--%shorelins substantial development permits, grading or land disturbing r . 'r-activity oe-rmits and variances. A "land use oermit aoolicatian" shall not 0 . " in6ldde a.."building permit application" except for non -single family building '�--10��-�-�'�:�permits formstructures greater than 4,000 square feet in size. Periding permit applications" shall mean all building permit .-app]i�ations} a�sa�ciated permit applica#ions and lard use permit applie��iori��especting real property located in an annexation area that wwe-ith-ef (i).still under review by the County an the effective date of the ann�Scati�rir� �..[r(�fl)-#fir which a decision has been issued but an admlrrjstrdtiv�..a�apeal is pending on the effective date of the annexation. " Permit f6vie�ir P ase" Ishall mean a discrete stage of or discrete activity P�rforhqed '��n�i�1La jurisdiction's review of a pending permit 1111 applicatioh-Ahatm his a..logical starting and stopping point. By way of example, and not..by why v��limitation, applications for subdivisions and short su bd ivisinris- 6re'dOlem6d to have the following permit review phases: (i) prelfMin;1'ry. prat gpproval!, (ii) plat construction plan approval; (iii) revision, alter�t4Qn'�or.,mradtf�catic�t'iof a preliminary plat approval, (iv) construction inspection; (v).-final plat processing; and (vi) final plat approval and acceptance. _.W en it is not -do, which activities related to the review of a particularlpending permit appiication constitute a distinct 0 permit review phase, the County-afid the-EIC-ity Khali determine same by mutual agreement, taking into--a'cc(?,u- rit cahsid6rations of convenience and � efficiency. �,. �1 r' 5.2 Citv consultation on County land Use germ'it a '1i.cations. After the effective date of this Agreement, the C, ou-nfy pbrdes to give the pity timely written notice and review opportunity tel6tedm to, III land use permit applications inside the Bothell lVlUGA,.Oas..d.&fih.e,dOOin Subsection 5.1 of this Agreement. The County will invite City staff. -to attend rr�estings between County staff and the applicant relating to such �ermit�.��ipli�cations, 0. EllN I including pre -application meetings.0 .r�''O.,E 5.3 Review of County land use permit applications. RI! lajid.-u�e permit •1• applications under County jurisdiction in the Both&l�-NIVIUGAVill�I �ie:. 0 reviewed consistent with all applicable laws, regulations; ..rules;..poiictes and agreements including, but not limited to, the applio6ble.prQvisior-s.af this Agreement, the State Environmental Policy Act (Chaoter-43-24C N'. RCW) and the Snohomish County fade. ONE_ '� ON NO r00 1, 0 0" 0 5.4 Permits issued by County prior to effective date of annexatior1I-:..-A.Il .-MEE ' 0' 0. Ell building permits, associated permits and land use permits and a�,PraVqltY.--,0 respecting real property Located in an annexation area that were issued'�Qr.WEE -'..1-'' 1 Master Annexation Interlocal Agreement Between the City of Bothell and Page 7 pf49 _ • Snohomish County Concerning Annexation and •fE.,f r Urban Development Within the Bothell % Municipal Urban Growth Area �. ,r . r a 0 U N Cn O U t 0 r_ U) C CD • ■ _ ' Packet Pg. 459 r 2.8.b approved by the County prior to the effective date of an annexation shall be given full effect by the City after the annexation becomes effective. Any administrative appeals of such decisions that are filed after the r.� -f-��effective da#e of the annexation shall be filed with the City 0 and handled by f-...,the. City pursuant to the City's municipal code. r r r `°.. 5's-5-- Ertfdrcemerft at County conditions. Any conditions imposed by the County 0% -.Mo - 'retating to't6��. issuance or approval of any of the permits described in _.rSubs..,*..'ivri 5.4 above shall be enforced by the City after the effective date No ...-m6f ar�r�nnex�t��i�m'tfl the same extent the City enforces its awn permit 0 comndi�jon's;:.-Th�.Gounty agrees to make its employees available, at no Oqstmto.th� QAY, to provide assistance in enforcement of conditions on permits oridirtatly-processed and issued by the Jaunty.IN b.b Fenainc cations. mom 0 1 f' On EN 1 0 5.6.1 Vesting. �he-C- ounty.aha the City agree that any complete building permit application, assoqlated�permi# application or land use permit application respecting real -property'jacated in an annexation area that is submitted to 0 EE the County prior-t:o tj�a-ekect�.ve datempf an annexation and that has vested under Washingto�n-%Stdf6tory Of -com�an law or the Snohomish County Code shall remain �ubj`emmctmfo thelaws and regulations of the County that rmit af were in affect at the time the -'permit application was deemed complete by the County, notwithstariding any sub5;equentannexation. r 5.6.2 Automatic transfer of authori��ga �ing'permits. The County and the City understand and agree that thb..poliCem ppwer with respect to real 9 .o property located in an annexa#rbn area aL59matically transfers from the County to the City on the effect*Ive'ttafe,af an, an'fl.exation. The Parties a 0 understand and agree that it is the pof[ce-0owOr that provides local with the authorit to impose �tndmmimglement buildingand landjurisdictions Y z use regulations. Accordingly, the Pa 1 and and agree that, as a E matter of law, all responsibility for and authority �ve�-..pending permit a applications automatically transfers from thei C6unty-tq--the.on the effective date of an annexation. r' 5.6.3 Completing the active phase of review. The Cou6ty ah,,.OAh'e City. agree 0 that to facilitate an orderly transfer of pending permit..appl�8itjorimsm-to the City after the effective date of an annexation, it is dIeOWr-a-6I.e-(6r the- County to continue processing all pending permit applications throkigh �h--e completion of the permit review phase that was in progre!gms..oh the ,.E'm effective date of the annexation. Accordingly, beginning ot.46'effctiu� .1 date of any annexation governed by this Agreement, the Cob r�tj'i sham. act -.. as the City's agent for the limited purpose of reviewing and prb-c6sm'sing pending permit applications until such time as County personnel boave-... �.- completed the permit review phase that was in progress an the eff-ecti-ve�. fr'..0 Ell, NE .ti r• 1. , 0 Master Annexation Interfocal Agreement Between the City of Bothell and page 8 of -29 Snohomish County Concerning Annexation and •f f r. Urban Development Within the BothellMunicipal Urban Growth Area r. ,r ti. r ti Packet Pg. 460 r 2.8.b date of the annexation at issue. Upon completion of such permit review phase with respect to any particular pending permit application, the County shall transfer all materials relating to the pending permit r.,--f-.010. 00 0 MENNapplication to the uity. After such transfer, the City shall perform a!I 11.Ef-�- _..remaining permit review and approval activities. r0 IN.0101 r Is iSE-6-A Is ��b-6ri'Center permit vesting. The County and the City agree that any Is NO - '�cvmplet� b'ymjlding permit application, associated permit applications or 0 ��r's Ian.d-OusIs �e �permit��application respecting Urban Center zoned real property �m.-�tocate�d in a� �.titiexation area that is submitted to the County prior to the effi6ctVERf�#�'�o'€.afi annexation and that has vested under Washington IN 70 S#atibto-r.ybr common law or the Snohomish County Code shall remain suboct C)E the- laws Imand reguiatians of the County that were i n effect at the time,1116 Permit -application was deemed complete by the County, notwithstanding 6ny`subseqEyent annexation. 0 Is 0 00 0, 0 Is �ti f: No 0 , .0 % Is I ON 0 Is ON ON 0 NO 5.6.5 Urban Cetttef-vermit r.eview. The County sha ma� III review of an Ufban--Center'permit application 30-34A SCC, t�re _coun�j�'�teg6lations governir II involve the City in the as outlined in chapter g Urban Center ON development. - 0 . �� - -�- .1 0 0 0 1 Is 0 1 Is Is Is .0 %IN so 0 0 Is NO I? 5.6.6 Urban Center application.�rid a�riexation. All pending Urban tenter 6 permit applications within an -'annexed area-.shal! be transferred to the City after the effective date &annexations.pursuampt to provisions of Subsection Is 5.6.3, but in the event the County-6nd City.. cannot agree on when the transfer of the Urban Center.pe'rmit: ,appliQatiorts shall occur, the County .0 Is shall continue to review and pfpce-'ss.the' pepding Urban Center permit applications until such time theo'County determines the transfer of permif _ r application is appropriate. -�-��-Is �,____ � ■ ■ ■ ■ , - ti • ■ Is • ■ Is 5.6.7 Exception for administrative appeals.--: Nootwithstonding anything to the contrary contained in Subsection 5.6.30-an.d..5..-6...B"'abo've, the County and the City agree that it is not desirable for the CoLtn-ty'm& qUasi-judicial hearing officers or bodies to apt as agents for the City fOrof hearing and deciding administrative appeals of perm6t, decisionsmbn'�ehalf of the City, but it is also not desirable to disrupt an aaministrative�p{�eal that is already in progress on the effective date of an an�iexatip.n:-�A�eordingly, if the permit review phase that was in progress on the-,effeqtiv6Eddt6Eof an annexation was an administrative appeal of a decislanjma�c#ebY.Etfie-IsIs'. Is County, then that administrative appal shall be hand led'as .�� llaws::�(i} if the appeal hearing has not yet occurred as of the effective 0aie Qf -the •.. Is annexation, then all materials related to the appeal shalt bmi!� trarisfeered.lto the City as soon as reasonably possible after the effective da_mtemm6mf thmemm'Im--mmmmm-Is rIs annexation and the appeal shall be handled by the City pursuarAmIstomthe :-mm-m-; '-m% Is procedures specified in the City's municipal code; (H) if the appeal'�..Is hearing has already occurred as of the effective date of the annei�atio0 Is Is �NE .,�. fr-..�� M.. Is IsIsIs Master � nnexabon In rl�l Agreement Between the City of Bothell and Page �'■ ■_•.. -. Snohomish County r�ceming Annexation and -�- - -''' ■ r ■ Urban Development ith'in the Bothells. - - ... Municipal an Groff Area .- ,. ■- r ■ ■ ' ■■ ■ ,r ■ . ■ ■ ' ". ■ r, - Is �. - ■- Is ' ■ ■ Packet Pg. 461 0 ■ 2.8.b but no decision has yet been issued by the bounty's quasi-judicial hearing officer or body, then the County's quasi-judicial hearing officer or body shall act as an agent for the City and issue a timely decision regarding the r..f .��administrati�� appal an behalf a� the City; or �iE�� ifA a ecision regarding ..... the; administrative appeal was issued by the County's quasi-judicial 'hearing officer or body prior to the effective date of the annexation, but a tim6ly'request fo r reconsideratio n was properly filed with the County prior '�-.��---��'�tv-'the ef#ecf ve.da#e of the annexation, then the County's quasi judicial hesarihO-bfficer 6Er body shall act as an agent for the City and issue a timely .--decis1*6n on --rehnsideration on behalf of the City. 0 0 I ME .1 Mm 11M. 1. 5.6.8 Llett of -decisions by the County regarding permit review phases. The City..shall.-r65pect-and give effect to all decisions made by the County regardifig-those. Peit review phases for a pending permit application that are cam�le�ed by the County prior to the transfer of the pending permit application t(Ymthe'CN'ity-mr4�gafdless of whether such decisions were made by the COtm#y--O%p--i60 ow6 behalf prior to the effective date of annexation, or on behalf of the.Qity4ffer-. the effective date of annexation. 0 ME %son ME 0 5.6.9 Proportionate slibring-smiof OmerrAt application fees. The County and the City agree to proportio%ngtol'y shara-thessspermit application fees for pending r permit applications PrompcYttionate shares will be calculated based on the County's permitting fee schnedule. With r.espect to each pending permit .r appiica;ion, the uountysnaii retain tnat portion or the permit appiication fees that is allocable to the phases -'of review Completed by the County prior to the effective date of them ann.exatiQh. In compensation for the County's work in reviewing pemding.pe�mit applications on behalf of the City, the County shall also retain that po - rtJ6 - n. of m the permit application tees m.that is allocable to the phases) ofr�vie,►-mmv"cmpeted by the County while acting as an agent of the City. The Cciuntmy'shbll transfer to the pity any remaining portion of the permit applickid-n-fees collected, which shall be commensurate with the amount of workmJ.�ft.to::bemmcompleted with respect to the aendin4 permit application at the time:sthe-�rtdin ism permit application is transferred to the City. � = • ■ . . • " ■ ■ .■ , ■ , , no . M..,.0 ,. ■ 5.6.10 Dedications or conrreyan,ces, of real property. Th'e-' City and th.ek County acknowledge and agree that after the effective date of'ariannexation the County Council will have no authority to accept d6dEi4atio9,s--or.ofNr conveyances of real property to the public with respect-t�..r�a� prdo'orty located in the area that has been annexed by the Cityb.��iccardingly,:. notwithstanding anything to the contrary contained elseiidhere'in th4S Section 5, after the effective date of any annexation govemed.mby.#his M Agreement, the approval and acceptance of final plats or othqr-m� �r' ��ME r instruments or documents dedicating or conveying to the publ-isQ.ah.� �' � M m ME M -M interest in real property located in the annexed area will be transr1mlitted.W...M:In the City for acceptance by the pity council. MM �M In 1 0 m . �M,m •r- 1 f ME ti.ti r• ,1.M.. In In In I Master Annexation Interlocal Agreement Between the City of Bothell and Page 10 of.29 ' •. Snohomish bounty Conceming Annexataon and • r= Urban Development Within the Bothell •-. ME I ME Municipal Urban Growth Area r. no r� R. r ME ti Packet Pg. 462 r cols of 2.8.b Judicial a II be responsible for defending, at no cost to the City, any judicial appeals of decisions ermit decisions. The County sha r.�-�- .f-- .��r�garaing tmiiaing permit app�ications, associated permit applications 0.J..�-f-. �- _._..�andlor Land use permit applications respecting read property located in an r ''�� r'anrlexativn..area that were made or issued by the County prior to the 'I. OEM e��ctive date of the annexation. The City shall be responsible for �-�� NO - '�d0endirq-0t.n9 cost to the County, any judicial appeals of decisions .rregafrc#ihgbuilding permit applications, associated permit applications E�ind_I.o� land u�ef�aermit applications respecting real property located in an arfnexafico.aMa..tKat are made or issued after the effective date of the ,r anm§xafion, regardless of whether such decisions are made or issued by City-.-ObrsorINp. el--or-by the County i n its capacity as an agent for the City pursuahtAb Svbsed�on 5.6 of this Agreement. 0 0 .,1 ON 5.8 Permit renewari or exterEtsiari. After the effective date of annexation, anyCL "IN request orappFication.tamrenew or extend a building permit, an associated permit or a land usg'pet�mk-respecting real property located in the y annexed area--s-Hall-b6r-submitted to and processed by the City, regardless0 of whether such=permft-w'�is origina�rjr-issued by the County or the City. 0 r N ON r- VE 1 f NO 5.9 Administration of b ond,slom The Ca'U nty's interest in any outstanding a performance security, -.maintenance secur-ky or other bond or security o device issued or provid6do to the Coqjn-tjiguarantee the performance, d maintenance or completion by a.pe'rmittee..of ►lvork authorized by or 0 associated with a permit respedting.reial p.Fbpetty located in an annexation area will be assigned or otheMiemraferethe City uthe o effective date of the annexatioit..if such .assignment or transfer is i reasonably feasible. If it is not reasoriabljfeasible for the County to 0 transfer any outstanding bond or security-device to the City, whether due to the terms of the bond or security d6vido-afissue or for some other reason, then the County shall continue'-to...adm'inister th-e band or security E device until the earlier to occur of the followi.n'g. O)"the rivork guaranteed a by the bond or security device has been PrO.pe�ly.coi�.p�.�'et�.d; (H)the City 0 ON has been provided with an acceptable substitute bond. -ter security device; or (iii) the band or security device has been forecfo��d. ,.-F�r, binds and 0 security devices that the County continues to administer.a er.the effective date of annexation, the City shall notify the Countg-when fithff-ffie work guaranteed by the bond or security device is comple d1;.or,whenAhe City is provided with an acceptable substitute bond or security deV*ic�, at auvhich time the County shall release the original bond or security0d.evicer.-�ShoUld 0 it become necessary to foreclose any bond ar security d ev"lpe.-the. bounty continues to administer after the effective date of annexation,.rthe CaLinty - NO -..0 and the City shall cooperate to perform such foreclosure, .ONE 0 0 ON 5.10 Building and land. use code enforcement cases. Any pending bui�d ih1j..a ,r-. ON, 00 0 0 Master Annexation Interlotal Agreement Between the City of Bothell and Page 11 of �§ •. Snohomish County Concerning Annexation and -'� r: Urban Development Within the Bothell •-ti . on 0 0 ON NO Municipal Urban Growth Area r. r ti. NE ti Packet Pg. 463 J 2.8.b land use code enforcement cases respecting real property located in an annexation area will be transferred to the City on the effective date of the annexation. Any further action in those cases will be the responsibility of City at the City's discretion. The bounty agrees to make its .J..-f . .._..,err��loyees available as witnesses at na cost tv the City if necessary to r '•• :,I. OEM .r'pr6secut�- �transterred code enforcement cases. Upon request, the ON No Cou-niy agrem es to provide the City with Copies of any files and records -- 're�ated t� �rij�.�-ansferred case. 6. 0 0 ._.-ERECORDS TRANSFER AND ACCESS TO PUBLIC RECORDS FOLL.r�1l4GoA N.NEXATION 1 ti ME ME ••ti ,r' 6.1 Recotds-.t6mbe -transferred. Prier to and fallowing annexation of unincorpprated-area into the City, and upon the City's request in writing, copies of Goo unty I records- relevant to jurisdiction, the provision of government�-s�rv�ce��r�c�--permitting within the annexation area may be copied an��t��nsf�erred�fo the City in accordance with the procedure identified in Stlbsqctioa. -.2-of this Agreement. Said records shall include, but are not limh"t4d.t6mothrecords from the Snohomish County Department o� PijblK'1VVomr-1ks ��#he..�n4homish bounty Department of Planning and De'V'eM1M00p0'i'era#"Services;'mand the Business Licensing Department of the SnotimQmNish.G6unty Auditor's office: all permit records d and files, inspection reports--a-End apprvved�-plans, GIS data and maps in CU o no both printed and electronic versions,sapprovOd zoning files, code d enforcement fifes, fire inspection. Fecond.s-No -easoments, plats, databases for 0 land use, drainage, street ligh. t.§, streets, rigulatory and animal license records, records relating to data dori.theoloocatio'n, size and condition of .o utilities, and any other records P.ertinent.tci'the.transfer of services, permitting and jurisdiction from thOsEC64nty to The County a 0 reserves the right to withhold confiders#ial.dr privileged records. In such cases where the County opts to withnold:su6h r�'cords, itshall provide the "MENNEN, Q 0 City with a list identifying the records With.No h�i�t�.'r • E Q 6.2 Procedure for copying. The City records stdff shall �..with the 0 Jaunty records staff the types of records identified..6.1 0f this Agreement that are available for an annexed-a.r6a,th. 6format of the records, the number of records, and any additional infbrr�-Afior�-pertinent 1 to a request of records. Following this discussiono-the Cou-nty-sh�jl provide the City with a list of the available files or rec.ord's,.in''its.custody. The City shall select records from this fist and request ECiwriting..tfieir,.�,,. transfer from the County to the City. The County shall tiavop,a-'reasonable time to collect, copy, and prepare for transfer of the reques�ed�te�ards�� 1 AEI copying costs associated with this process shall be born e b� the��i,ty:•••• . When the copied records are available for transfer to the CitY;--thA1.._.M0.Q'unt�.-; '-.� shall notify the City and the City shall arrange for their delivery. ;� :� . ON 11..1 •ti R • •1 • f ti i ON, •1 0. 00 1:. Master Annexation Interlocal Agreement Between the City of Bothell and Page 12 f � o§ •. Snohomish County Concerning Annexation and -f� f r: Urban Development Within the Bothell •-ti . on 0 Municipal Urban Growth Area k r. ME ti. NE ti Packet Pg. 464 J 2.8.b f- ti r' J r' IL M 1 . 0 0... 0 0- ��'6..`3 Electronic data... In the event that electronic data or files are requested by 0. ,...-� the City, the City shall be responsible for acquiring any software licenses �� .. that are necessary to use the transferred information. 0 0 0 No OEM 0 0 0 0 .a.4 Custody of records. The County shall retain permanent custody of all r �', 0 -original records. Na original records shall be transferred from the County :,I. OEM 0,toltidtity,. 'As the designated custodian of original records, the County 0 '�-�....---��'s��ll be�te�ponsible for compliance with all legal requirements relating to 0 ..Mt r�'hejr-'�e#ehtion aid destruction as set forth in Subsection 6.5 of this --Agre0 ement0 . �: ��-�' ,rME 6.5 Reds.-rme"'tetitfon�rand destruction. The County agrees to retain and destr6y WJ-Ppbfic--n�cords pursuant to this Agreement consistent with the applicabIemprovistioriys of Chapter 40.14 RCW and the applicable rules and regulations.of the' Secretary.of State, Division of Archives and Records Manag6ment..-% -�� : ME EM MEN, MENNEN I 6.6 Public recordsEfegoests: "ARy requests for copying and inspection 4f public record s-.,&hall--be-the.responsibility of the Pasty receiving the request. Requests by the -public.sha11 be prad�ssed in accordance with Chapter r 42.56 RCW and Mber-'a"ppli6able" law:O'The City agrees to withhold from disclosure documen'tshas requested remain confidential and not be-t�isclo�sed where dJadosureis not mandated by law.ME EM � � r J 7. COUNTY CAPITAL FACILITIES RE1MBL)MFZSr%MENT ME 7.1 Consultation regarding capital ,.hependifur.est__.The County will consult with the City in planning for new 1ocaIN'anctT0q'00gional capital construction projects 0 within the Bothell MUGA. The Countymando'City'agree to begin 0 consultation regarding existing active :County'prcrjects within sixty (60) days of approval of this Agreement. Consu1tatiarf`s`ham'ti. include discussions between the County and the Cit�regarcfi.ng`lhe need for shared responsibilities in implementing capital poroje6ts,'including the potential for indebtedness by bonding or loans. Th.e Citym and County shall pursue cooperative financing for capital facilities .iiiihf�re 2�ppro-priate. Interlocal agreements addressing shared responsibilities..fbr qapitall 0 projects wi #hin the Bothell M U GA shaEI be negotiated, where 'appropriateME ME ME 0 ME 0 E 0 No 7.2 Continued planning, design, funding, construction, and,servic�s..#or active and future capital projects. Separate interlocal agreemen. fs'.-fcir specific'-.., projects will address shared responsibilities for local capital. p!.oj4e&c.ts'and focal share of regional capital facilities within the Bothell MU'GA,'and.-th,e. .r continued provision of County services relating to the planning-,.."stgn, -.; 0. funding, property acquisition, construction, and engineering for Iota! :� -M.., �M... capital projects within an annexation area. An annexation addendiim-'01, 1 0.��0.. 'ti 0 .,r-' ME "0 Master Annexation interloca{ Agreement Between the City of Bothell and Page 13� of.29 0 Snohomish County Concerning Annexation and r M ME -� . on NO I . - , ■ Municipal Urban Growth Area ■.- •,- ■■ � .■. Packet Pg. 465 . r� M. ■r ti■_■■. 2.8.b under Section 16 of this Agreement will document appropriate interlocal agreements relating to planning, design, funding, property acquisition, �� ... - - ,�= construction, and other architectural or engineering services for active and _r-_.....,fufure capitall oroiects within an annexation area. r r r 7,.3M r.Capital fac.ilities finance agreements. The City and County will discuss projec--spec-fic interlocal agreements for major new local capital facility '-.......-----pxajects��ar�d::lQcal share of regional capital facilities within the Bothell ..or-'0MUGi�:-:-'-0bpend-ing on which jurisdiction has collected revenues, these agre.ementsffiayinclude- transfers of future revenues from the City to the COUM,nty.-at..ftam1th�e:County to the City; proportionate share reir_r�bursemen#s from the City to the County or from the County to the City; -zfn,d .C- -ity.Massumption of Jaunty debt service responsibility (or County assumpfiono'of.City debt service responsibility) for loans or other financing mechanisms,for r�ew local-icapitall projects and existing local capital projects-�vitM��v�utsfan� �n j'%pUblic indebtedness within the annexation area at the time -of -a� .ne�at ori. Both Parties agree that there should not be any reimburseme0nt'for..capi#O1"facili#y projects that have already been paid for by the citizens -,of themanhexing area by means such as special taxes or assessments, traffic, �rrti�igativri, or..other attributable funding sources. .r0 ' 11 L. •-r 7.4 Continuation of latetomeorsoc'ost.-r6covery pro-qrarns and other capital MEN facility financing mechariisms:�� After annexation, the City agrees to continue adminEsterina'amnon-nrafe��'�aare v ements. latecomer's v 1• v assessment reimbursement prog.ramm s es-tabfighed pursuant to Chapter 35.72 RCW, or other types ofagree.rni6nts:flr p-mrograms relating to future .r participation or cost -share reimburseme-hi, ir�-accordance with the terms of any agreement recorded with tie SnohoMigh " County Auditor relating to property within the Bathed M�i:-�� UGn-�i0ditiontoo'-the recorded documents, the County will provide available files,,, lmap8; , a:nd .ether relevant information necessary to effectively admmistOr these agreements or programs. If a fee is collected for adnli�.istra��v.n-af"ai'iy. at the programs or agreements described in this Subsection 7.4.-- the-C -aonty agrees to transfer a proportionate share of the administration f6e.-boRected to the Mm City, commensurate with the amount of work.left to. be..,c6mNeted on the agreement. The proportionate share will be 66sed'.mcrhm t 'C un ' fee sched u I e. 8a ROADS AND TRANSPORTATION M..NONE 0 M ■ ■ ■ ' " M,% 8.1 Annexation f County road right-of-ways. Excet for not onti u � . '''�■ .. municipal purpose under RCW 35.13.180 or 35A,.14.300, City agrees to propose annexation of the entire right-of-way-' f-Co'uot '',,........... roads d' rat to an ann tion boundary. used in Sectidn-.8-06f.stbis..'MMM, .0 0 ''. 1 ti Agreement, "County rat road" means "County road" as defined in RQVV , 0 '.. 'ME0 '..� ' 36.75.010(6). The City agto assume full wn r h i , legal o trol.-and r-' 0 0 Non, ' . ■ . • - 0. Master Annexation Interlocal Agreement Between the Oty of Bothell and Page '14 of.29 -■•• ■. Snohomish county concerning Annexation and • r • Urban Development Within the Bothell unjpal Urban Groff Area Packet Pg. 466 r 2.8.b I No ■ SO ' •" IS . IS IS r IS 0110•■■ ■■.■._.._ maintenance responsibility for County roads and associated drainage facilities within the annexed area upon the effective date f annexatiSO ON 0 on, ON SO unless otherwise mutually agreed in writing. . - - - , , ■ ■ ■ ON , NO . . -.2 ....,Road maintenance rep nsibi l i . Where passible, the City agrees to r ,anoex cantinuous segments of Count y road to facilitate economics! -' dmt..,ion of maintenance responsibility and avid discontinuous patterns of ..0 .. - -'��rnati�g�� #sand Jaunty road ownership. Where annexation of ..�r�'0seg-rri�rits��f Comu,nty road are unavoidable, the City and County agree to a goverihmentall services agreement providing for maintenance of ON them'entirdSES tymrbad segment by the jurisdiction best able to provide rn.airitenance .services on an efficient and economical basis. •1 8.3 Traffic-Mitidation..arid Capital Facilities . ..Emm 8.3.1 Reciproggl im�act �m.iti��at�s��i. The City and County have agreed to mutually e�fofEeJe�achz'fher's traffic mitigation ordinances and policies to r� address multi�j6risdictiafial'-impacts under the terms and conditions provided in the -`hterl6eal-�lgr�ement between Snohomish County and the City of Bothell a: Rqcipro �alrlirlltr�a�r� of Transporta�ron Impacts, "rkwhich was effective on )kug'u'm's"t. 9,,.-2006. In -addition to the agreement adapted on August 9, 2006 and'-mfe'rericed, in' this Subsection 8.3.1, the Parties may enter into another agreement'that addresses implementation of common N UGA develODment stafydards (includina access and circulation requirements}, level of service stipndards;-�concurrency management systems, and other transportptron plannind issues. ON ME Em. 0 0' 0. 2 L y 8.3.2 Transfer of road impact fees. Th. e County--d .11e.cts road impact fees IS pursuant to Chapter 30.6613 of th-e--Snomh. amish CQunty Cede. Where the o annexation area includes system impcovem-'enis for which road impact L fees have been collected and which remain. -programmed for improvements, the County and City will- 4ne.gDtia#�-'trans#ers of all or a E portion of these fees to the City to construct:the.aMpr-Qvements. Any a issues refacing to unbudgeted improvernent� fob the ma.��iexation area shall .1 0 be resolved prior to the transfer of any road �f�npact.fePs: � F2Qad impact 0 fees shall not be transferred to the City until main.e�an��-and- kawnership 0 responsibilities of road system improvements havb bebn..d imte�rrhined. J 0 0 r' 8.3.3 Reimbursement for transportation -related capital faditifie§ i�vestrYierit. There will be no reimbursement from the City to the (job ntx.f�r.existin-9 capital improvements. However, the County and the City--maagr" to'-... 0 develop separate agreements for post sharing for new capitai...J' ,..-0 N� improvement projects. � :rSO Irmo �� . • ,r, ONE 0 f. 1 ON 8.4 Joint-plannina for transit -oriented development implementation. The.01 ji�.-�0 0 and County agree to cooperate on the development of transit-ori 0 dntdd-0 f �. �� r- 0 •1 ON. ON 1:. Master Annexation Interlacal Agreement Between the City of Bothell and Pagel5of.•�'� -. ONE Snohomish bounty Concerning Annexation and N Urban Development Within the Bothell •-� . Municipal Urban Growth Area k r. r R. r SO L • Packet Pg. 467 r 2.8.b I ON •" IN . #•# �. r • M IS IS ■ •ti ti • �.1• , _ . � development regulations and transit supportive policies to implement County aCity comprehensive l ran i ng policies. ON 1 .- NO 8. ,momMaintenance services. The City and County agree to evaluate whether an ___.. interlvcal agreement addressing maintenance of roads, traffic signals, or ether transportation facilities will be appropriate. Any County M1 OEM 'mairiteriance within an annexation area after the effective date of an ON ME 0i'll.be by separate service agreement negotiated between the '0 0r�' City. ari!d -'�Ob u ntji=1 -- :: ON 0 0 0 ON 9. SURFA.CE-WATER MANAGEMENT • ,r NO 0 •ti 9.1 Le-qalrioontr6l.-and.-maintenance responsibilities. If an annexation area include6 sfifqce,waiter management improvements or facilities (i)in which the County hams an ownership interest, (H) over or to which the County has one or rfipre -eAserrieftt�> far-raccsss, inspection and/or maintenance purposes,�andlnr.(iii) vuith respect to which the County has maintenance responsibilities; all.sucft'rights and responsibilities shall be transferred to the pity by th&..e fid -of'the--calendar year i n which the annexation becomes effective, except --:as atheMiseENneg0fi%ated between the pity and County in ON any subsequent agr.qm emeatsr..-The_Gounty agrees to provide a list of all such known surface wate�:�-manag'ement improvements and facilities to the City prior to the start o#; negvtiations. If the-..County's current Annual Construction Program dr,Surface WatekeNE Management Division budget includes major surface water projects in.th.e area to be annexed, the City and County will determine how-fund.ing, cQnstr.[.ictian, programmatic and subsequent operational respo�sibil ties;-legai, control and responsibilities will be assigned for these imprbvements,.-aiNidjoe timing thereof, under the provisions ofRCW 36.89.�54, RCVV--36,;8.-c,). 12Q and all other applicable NONE authorities. I'� r 9.2 faxes, fees, rates, charges and other �n�anetarj��id�ustments. The City recognizes that service charges are collected by...theNEsCotinty for unincorporated areas within designated Watershed Vlpnag.pment Areas. Watershed management service charges are..colle�cted.-et the beginning of each calendar year through real property tax toa---te--Ern6nts-.----Upon the effective date of an annexation, the City hereby agrees thaf the� County may continue to collect and, pursuant to chapter �&20 SQC-'PndO-to the extend permitted by law, to apply the service charges%,egllected du -ring the calendar year in which the annexation occurs to the prcrvisiQn-mof .0 watershed management services designated in that yeaOF!s'budgq1,---.Th6Sse IS services, which do not include servicing of drainage syster�ns iwroad ,N' rights -of -way, will he provided through the calendar year in i7iiWch thNO... r annexation becomes effective and will be of the same general.-toivel�'and._.--._. 'N. quality as those provided to other property owners subject to serv�ce:��-. � � 0.-: charges in the County. • . fr- 1 ti.ti r• ,1. Master Annexation Interlacal Agreement Between the Gty of Bothell and Page ibnf.�� ' •. Snohomish County Cancemmg Annexation and •" r: Urban Development Within hin the Bothell . - ...IS IS •- Municipal Urban Groff Area •..•- I'm ,• � .NO ,. r ONE 0' ON _ Packet Pg. 468 r Compliance with NPDES Municipal, Stormwater Permit. The parties acknowledge that upon the effective date of any annexation, the %annexatian area will become subject to the requirements of the City's .--..%Phase II NPDES Municipal Stormwater Permit, and will no longer be r '�-,subject to-te requirements of the County's Phase I NPDES Municipal Stt)rtnwater EIPermit. Notwithstanding the County's continued provision of - s#ormwaderm. anagement services in an annexation area pursuant to S4bS6t ion 9.2 above, the City expressly acknowledges, understands and ',..--;Jgr9 that �i�rrr'and after the effective date of any annexation (i) the City shall be, s�vl�fy�.oesoonsible for ensuring the requirements of the City's 0 NP-EYES.- I erMit are met with respect to the annexation area, and (ii) any 0 0 s#orr-rfvvater'.tn- anagement services the County continues to provide in the 0 0 annex-stion area,pur'suant to Section 9.2 above will not be designed or 9.4 intended to:t' nsure 9'r gt4ar;antee compliance with the requirements of the City's Ph4pase--110-.,NPDE..S'EP'e.Frfiit. r 4 Access durinomkernaind& df-calendar near in which annexation occurs. To ensure the Cobdty 'is'a[blio"#a promptly and efficiently perform surface water management se5rvices in the tinnexation area after the effective date 1 of annexation, asApscribed-_in-Subsectivn 9.2 above, the City shall provide the County 'With -'reasonable access to all portions of the 0 annexation area in which such services ar-ela be performed. Reasonable access shall include, byway of example and"not by way of limitation, the temporary closing to traffic of street�, or_portians thereof, if such closing is 0 reasonably necessary to perforfn tf�e-s"e'rvjce at issue. '% -. .. 9.5 Government service agreement$. The CoOn. ty.pnd City intend to work toward one or more interlocal aarenYffents for ioiil# watershed management planning, capital construc'tian, infraqtructure management, habitat/river management, water qualky ri}a�r�agernent, outreach and 14 2.8.b volunteerism and other related service's., ., r•- Q 10m SOLID WASTE MANAGEMENT The City and County agree that solid waste management, a'rid.d-isposcql within an annexation area of the City shall be governed by the terMs a�id..condat�inns set forth in the "Agreement Between the pity of Bothell and S-nohomish �Gbunjy r Concerning Solid Waste Management" dated DUNE 28 , 2011 . .. .•ti . ti • .. 11. PARKS, OPEN SPACE AND RECREATIONAL FACILITIE.s L .r' 11.1 Local or community, parks. if an annexed area includes Parks,--0P'q"."- space or recreational facilities that are listed in the Snohomish Co�unty- Comprehensive Parks and Recreation Phan as a local or communfty �a-rk, Master Annexation Interlocal Agreement Between the City of Bothell and Page 17 of.29 . Snohomish County Concerning Annexation and -f r= Urban Development Within the 6alfieq •ti . Municipal Urban Growth Area k r• r r, 1' ti Packet Pg. 469 1 2.8.b the City agrees to assume maintenance, operation and ownership responsibilities for the facilities identified in the map attached to this Agreement as Exhibit D upon the effective date of annexation unless the r.....parties have adopted an agreement for an alternate mutually acceptable ___..date. In addition, the City's maintenance, operation and ownership N, r '' �responsEb�l.ities may not apply when prior to annexation the County -'' detl*eims its 'intention to retain ownership of the park, open space or recreatiariai'fiacility pursuant to Subsection 11.2 of this Agreement. � 2.... Z bu ntvm reten'fio�`-of ownership. The County, in its own discretion and after evrisultin4,With ,tl�.e-'City, will determine whether to retain ownership of a • ,r pack-,E .operi space or recreational facility (collectively "facility") described an Subs�doa-0'1.1-:1-vf this Agreement based on consideration of the fOIIOV,VMLrrg_ .criteria and consistent with the Snohomish County Comr)refiens-ive Parks and --Recreation Plan: • The fec*lity-NEhasma.spqtjat'historic, environmental or cultural value to the citizens-of..-S'njofiorrXisfi bounty, as determined by the Snohomish r' County Dep'artm.-e'nt%:0FP-arks and Recreation; • There are �ffi�iericies�with�:the County's operation or maintenance of 1 the tip. I N.J; ~ ' 0 1 • The County h8rs-Made.-a's-u-bstaptial capital investment in the facility, including but na#lirxriled''to thiOnpurchase of the facility property, the development of the. -facility, and the construction of the facility; • There are special ized"stewardshi��nr maintenance issues associated th with the facility that the Counjy-is bestmequipped to address; • The facility generates revenue thdidf the larger County park operation budget; � .. y �ti O • The facility serves as a regicina! park.-Or.�is-part of the County's trail d E system and should remain a part regional network; and 0 V • Retaining ownership of the facility -JOS consisted with the Snohomish E County Tomorrow Annexation Principle-SO0' ONE' ... a 00- 0 No 0 E 11.3 Joint planning for parks, recreation and open spece..:The City and County 0 may, upon the effective date of this Agreement; -establish -,an interlocal agreement for parks, open space and recreatio.nal.#acttities� E: Such an interlocal agreement shall be based upon the City-eihd.-Gou.nty"s efforts to provide parks, recreational facilities and open space W'ithlh the'Rothell MUGA and surrounding area. Any subsequently adopted --.6veement for park, open space, and recreational facilities shall be Edo ii5istent•with Othe joint planning efforts of the City and County under the 8.nohdmish C6un.ty Tomorrow Annexation Principles, establish the nature and._tYpe Pf f4cilitips the jurisdictions have planned or anticipate for the area, id%a9fify..waEysJ6 jointly provide these services, and identify transition of ownership. .arid- --"''o'0 maintenance responsibilities as annexations occur. This effort -Will" : result'''; in a mutual ongoing planning effort, joint capital improvement plaiis� . 0: reciprocal impact mitigation. • �•._ r00 1 r MEN No, 1 0, 0 0 Master Annexation Interlocal Agreement Between the pity of Bothell and Page 1$ of.29 ' •. , Snohomish County Concerning Annexation and • r: Urban Development Within the Bothell •ti. Municipal Urban Growth Area k r. r ti. L • Packet Pg. 470 r 2.8.b 1 ti r• r' 1 1 r NO NO I• ti %Em IN f . 12m E. � POLICE SERVICES E. IN .r.'As.prarrided by law, at the effective date of annexation police services yespp.Rsibility will transfer to the City. However, the City and County may agree to r discuss the need -for developing a contract for police services in order to aceammadtatethe needed transfer of policy services within an annexed area and 'the-u�ii�carpora.��d:1�JQGA. Upon request of the City, the Snohomish County 0 Sheriff's GM66-Wll provide detailed service and cost information for the area to be anrt6xed:r'This fp"qdds to the Sheriff's Office for detailed service and cost informalio'n fQFO'Zil[olm.cofltract services does not preclude the City from seeking add itional_serv�.ce a.ndm%cost information proposals for similar services from other governmentai en#ities-:--Aqreements between the City and County will be made consistent ritFit11'131�llll_.41.1 4�250 through 41.14.280 and RCW 35.13.360 through 35.13.400. If the tim'ing.of the nvffficatian of the effective date for an annexation is such that SN'QPA0%91'1-wham§m.Arebdy adopted its budget, the City is responsible Em for the SNOPAC�%914--a5sessm6nt to the Sheriffs Office for the remainder of the .r. adopted SNOPAC R-1-1 bvdget--.�eE1-Hod. 13m CRIMINAL JUSTICEm-SEkVIq-'E$.-- 0 �"m '- son 0, Criminal Justice System Se'rv'ic'e'sl- All -riisdemeanar crimes that occur within an annexation area prior to the e.#fective date of annegation will be considered misdemeanor crimes within the jurisdiction pfli nohomish County for the purposes of determining financial respon6ibilfty -fvr criminal justice system services, including but not limited to..prosepAion,tourt costs, jail tees and services, assigned counsel, jury andmmwitriess .fees, and interpreter fees. On and after the effective date of any annexation, all misdemeanor crimes that occur in r. the annexation area will be considered crtmes,within the�.:jurisdiction of the City for purposes of determining financial responsibilifiy"#ar such criminal justice system services. ■ - ONE 0 ■ ..... ■■ ■ - , ■ E 14* FIRE MARSHAL SERVICES ON 0 0 14.1 County to Complete cer-t in annual fire inspebtions.. ThemmCoUnty ato process and complete ref those fire inspections in"-n annexarea that were scheduled and occur before the effective da-fe ofth -m n rixxtl n, All other inspections will be conducted by the City. ■ -m mmm,m.m 14.2 County to complete cert in fire code enforcement casesm.� T. e" p6unt� will ■ complete through final disposition an fire code enforce m rI -cases-wit in ■- ■- ■ ■ n n n x ti n area p n i t the effective d ate f n n x do n.; � r .. review and consultation of the violation(s) by the City Fire Mmrs;Ehal or' ■■■ ■ .■ his/her designee. After final disposition, any further action or bn1f r- rneMm-■ •,■■ will be t the discretion f the Cityll._ r-.• .. ti ti. ti • 1 .■ ■ '- ■ 'mm'm' m Master Annexation Interlocal Agreement Between the City of Bothell and Page 19 of •_....: ' -. Snohomish County Conceming Annexation and • r • Urban Development 1 itf in the Bothell NE � ... Municipal Urban Growth Area • •� � "■ = Packet Pg. 471 r 2.8.b r- ti .- IN 0 ■ IN IN r 1 ■- 1 , IN IN ININ ■ ■ ■ -- %..••�� 1�. STATUS OF COUNTY EMPLOYEES r . 0� .. I ..�8ubject to City civil service rules and state law, the City agrees to consider the f.-� Nri ng- of. County employees whose employment status is affected by the change ..--'.iri gqv.erna0nce of an annexation area where such County employees make r applicpliari with,the City per the City hiring process and meet the minimum `., qualificatrOrris"Of6r employment with the City and p arv�ided further that the City '�ns�der.�rtion o� Hiring, affected sheriff department employees shall be governed by the' prav'rsJvr�s�set forth in RCW 35.13.360 through 35.13.400. The County shall- in-0(;a�tirpary ma�ir#i-'provide the City with a list of those employes 1' expressog a 1d6N-rla�twconsidered for employment with the City. 1 0 IN ON, ••ti 166 16.1 ADDENDAINAN-D-AMENDMENTS . - - . ■ . .- ,- ■ IN ■ ■ ■ 1 IN Addenda reJa'ted 10 a,nnexa"tion. At the discretion of the Parties, an IN I addendumWEIhis a�re�r�er�� may be prepared for each annexation by the City to adr-eess=ranyissuos specific to a particular annexation. L 16.2 Amendments. --, The --City 8fnd County recognize that amendments to this � E. Agreement may 6IN. e r��es�ary'• -. 16.3 Proce IN .f• NO •ti J. ss for addendira -o'r arnen.din'q this Agreement. An addendum or 0 amendment to this Agreempof must be Eut-ually agreed upon by the Parties and executed inomw':ting.'Any addendum or amendment to this Agreement shall be executed in ffie'sarne--mahner'as this Agreement. 0 NO ON, 0 IN 16.4 Additional agreements. NotHtog iri-this -Agreement limits the Parties from NO entering into interlocal agreem�t�ts on issues.notIN IN . covered by, or in lieu of, . , r 1 the terms of this Agreement. --- a - o • U 1• r 17w THIRD PARTY BENEFICIARIES - IN IN 1 0 No 0 0 IN 0' t No '111 0 1, E There are no third party beneficiaries to this Agreement-�n%d tits Agreement a 0 shall not he interpreted to create any third party beheficiary�riqfits.. 0 % IN J0 NO IN 0 0 0 18m DISPUTE RESOLUTIONIN 0 IN -- Except as herein provided, no civil action with respect to ��y dispute,--rdaim or controversy arising out of or relating to this Agreement mayl%�e��cQrrimen'NONEced until 0 the dispute, claim or controversy has been submitted to a mutaally..agrged Opon mediator. The Parties agree that they will participate in the me�ia��vri in..gqod'...0 � faith, and that they will share equally in its casts. Each jurisdictiormt s�e�1,�e' ,I� responsible for the casts of its own legal representation. Either PiE&fy-rhay.seakom--... equitably relief prior to the mediation process, but only to preserve the-sfa#us qoo-,IN pending the completion of that process. The pity and County agree to rr,�edaate�-.. any disputes regarding the annexation process or responsibilities of the Parties� rr-'00, 1, 1 ti.P. ti ,1. Master Annexaban Interlvcal Agreement Between the City of Bothell and Page 10"of .2 9 IN OWN 0. ' •. Snohomish County Concerning Annexation and •1�� EN r- Urban Development Within the Bothell •-� . - •• , Municipal Urban Growth Area �, IN I '11.r ,IN r� tiIN . r 0 NO •r' IN ~ • Packet Pg. 472 r 2.8.b NO M NO 0�..'prior to any Boundary Review Board hearing on a proposed annexation, if N N No IN No 0 0 {iosmsible. IN 1.9.`......HONORING EXISTING AGREEMENTS, STANDARDS AND STUDIES 1 NO In., the a conflict exists between this Agreement and any agreement `. bbtw0event en.fh2��ity artd the County in existence prior to the effective date of this mAgr.eerrient, the-,E.terPi�s of this Agreement shall govern the conflict. 0.0 0. 0 NO 0 0 0 200 ON .-RELATIONSHIP-OTO EXISTING LAWS AND STATUTES This A4reem'ent-fin no--w%ay modifies or supers edes existing state laws and statutes. In--rheetiOg-the.-commitments encompassed in this Agreement, all Parties willcoffiply with ,.all applicable state or local laws. The County and City retain the ultimate AmuthomritVfor la-rtd use and development decisions within their respective jurisoict4rons. Byw.eXe.6utfhg this Agreement, the County and City do not intend to abrogate�Nthe'dectsion-making responsibility or police powers vested r in them by law. . L 21a NONDtSCRIMIN�4Tl��' - r -r. VE The City shall comply with the.-SnIoIII orn.ji§III) County Human Rights Ordinance, Chapter 2.460 SCE, which is -mcor.pdrated hereiNa-by this reference. Execution of this Agreement constitutes a d3rfifcation by.1hoe' City-of the City's compliance with the requirements of Chapter 2.460 SCC....-If the.-C.4ty it> found to have violated this provision, or furnished false or misleading i,nf6rmatiorr in an investigation or proceeding conducted pursuant to CbaptLar 2.,41500 0 ACC, this Agreement may be 0 subject to a declaration of default and'�erminatianx:,at the County's discretion. This provision shad not affect the City's 'abfig8ifi6ris under other federal, state, or local laws against discrimination. ' r 22a EFFECTIVE DATE, DURATION AND TER. MI.KA-100N.... 22.1 Effective Date. This Agreement shall beconie elfectiv�.following the approval of the Agreement by the official action of %the..governing bodies of each of the Parties hereto and the signing of the A�reememnt. by the duly authorized representative of each of the Parties hereto.N� .��0 •• f• J 22.2 Duration. This Agreement shall be in full farce and e��ct��th�'auqh 0 0 December 31, 20290 If the Parties desire to continue the'termkjaf thee., existing Agreement after the Agreement is set to expire, N#be..Partia& ma'y either negotiate a new agreement or extend this Agreement thrb4gli thy' amendment process. - NINE 22.3 Termination,, Either Party may terminate this Agreement at the end af-ma, calendar year provided the terminating Party provides not less than an-em%% rr' �titi r• ,1. .0. Master Annexation Interlocal Agreement Between the City of BothelE and Page 21of.25 Snohomish County Concerning Annexation and •ff r- u rDan Development v%tni n the Ek thell . _ ... ti Municipal Urban Growth Area ,. .•- .- '• Packet Pg. 473 r 2.8.b hundred eighty (180) days advance written notice to the other Party prier to the date of germination. Notwithstanding termination of this Agreement, the County and City are responsible for fulfilling any outstanding r. r.....obligations under this Agreement incurred prior to the effective date of the 1 ON r-- termination. ON 0 0.0101 :01 23;--INI)EMEN1411FICATION AND LIABILITY E. O..Emm 0 m 0 23-1.-----'ThNims--Sea16n shall govern the legal relationship of the Parties with regard ...#6 claivis fordar�ages and claims arising out of requests for mitigation. 0 .1 E. 0: .1 Ell 0 .0 23.2 1ndemnifi-da'tigrr%of County. The City shall protect, save harmless, 0 inde[�nify..and- def�nd, at its own expense, the County, its elected and 1 appoint6d.-6fficia[s, officers, employes and agents, from any loss or claim for dama'gesbf any nature Whatsgerrer arising out of the City's perform.ince-i)f this'A�g�exrmnt, including claims by the City's employes Ellor third pa'rti"-mmOq;K-6&pt.fcFr those damages caused solely by the 0 negligence or.�v�ciillful�mi�corrducf of the County, its elected and appointed 0 officials, nfficer�,''�rn'plvy!aes,.',pr agents. ,mm�ti• 0% 0 NO 0 NO E. 23.3 Indemnification of -Qity: 'm TbemtoU"nty.zfia1I protect, save harmless, indemnify, and defefidmNat'i16'00Wn-e,,xpense, the City, its elected and appointed officials, offic6rs,..eMployees and agents from any loss or Maim for damages of any nature whatsoever�4risiny out of the County's performance of this Agreement, ino-timoding-mmqlairris by the County's employees or third parties, ex��pt for #h0 ose dai�nages caused solely by J 0 the negligence or willful misc4triduci ot, th�e City, its elected and appointed officials, officers, employees, dr-magents. .':..0 0' '00 1111011110001" .r OEM m cso 23.4 Extent of liability. In the event of liability for'darnages of any nature whatsoever arising out of the performbnde.-GfmfhisAgreement by the City and the County, including claims by th6.CitlNYE� '-c�f-tfi'e'County's own E offices, officials, employees, agents, Uolunfrs,.or--third parties, caused by or resulting from the concurrent negligente of them-Cdunt� and the City, Ell their officers, officials, employees and volunf�esrs,0eacf�.Party's liability hereunder shall be only to the extent of that Pa0fty0R'.rTe0g!jgNe`nNce.. 0 23.5 Hold harmless. No liability shall be attached to the:--Qfm'NorPe0'.mC-bi�nty0 S 0No by reason of entering into this Agreement except as ex�estly-�rovided.. herein. The City shall hold the County harmless and def6ndN.Eat"'i't's expense any legal challenges to the City's requested mitigation andlor.0-.m failure by the City to comply with Chapter 82.02 RCW. Them'. , C Q.0 My. -9 ha11-0' hold the City harmless and defend at its expense any legal 6h01,menge!§jo----- 0' the bounty's requested mitigation or failure by the County to cnrnply with..-._.E: . Chapter 82.02 RCWM .. •1 •4• •ti f•• • ~ 1 titi r• ,1. Master Annexation Interiocal Agreement Between the City of Bothell and Page 220of.zg ON ' •. Snohomish County Concerning Annexation and •�� r= Urban Development Within the Bothell 1 .. •• Municipal Urban Growth Area k rI No 0 0 NO R. r LONPacket Pg. 474 r ■�'ti■ ■■.�'•_■ �.'�•, �4 f SEVERABILITY ■■ ■ ■ -•- r 2.8.b 1 NO �� ._. ' ..If arty provision of this Agreement or its application to any person or r. qrqu-rnst?nce is held invalid, the remainder of the provisions and the application ..-f'of the.provisions to other persons or circumstances shall not be affected. .0 IN I 11' NO.0101 :01 26; EXERCISE OF RIGHTS OR REMEDIES 0 0 0 0 0 0 NO % .0 No NO 0 FailurI6�0 of,.eitP�t�r Party tq exercise any rights or remedies under this Agreement shall. nofbe.a-"waiveFiaf-�6-ny obligation by either Party and shall not prevent either Party fr�r�i'pursu�gr��trright at any future time. 1 1 NO I NO 26* RE C�RDSO'.. 1 1 NO The Parties shall rrfainta'in ;Jdequ'ale records to document obligations performed under this Agreemenl-� The-.Pc�-dieg'shall0 have the right to review each other's records with rega�rd--to-the+su#�ject matter of this Agreement, except for privileged 0 d, NO documents, upon reasonable Written notice. Public records will be retained and destroyed according to78.ubS--bcVon 6-1`5 of this Agreement. 0 �ti• i 0 . . L f. 27m ENTIRE AGREEMENT f'00 NO 0 1 This Agreement constitutes theen#ire Agreemen.�-between the Parties No concerning annexation within th6'Bothell MqGA, except as set firth in Subsection 2.4 and Sections 10, 16 and .'k9 of this Adreement. 0 ■ ' • NO 28. GOVERNING LAVA AND STIRULATION-OF-VENUE This Agreement shall be governed by the'-1aWs,(jf the Skate of Washington. Any action hereunder must be brought in the Supeo nQrmca U%rt Of Washington for Snohomish County. ' 29m CONTINGENCYNO 0 0 1 J The obligations of the City and County in this Agredrnentreonfi.t' ent an the availability of funds through legislative appropriation and alloctt �6n..i�--accordance with law. in the event fundingis withdrawn, reduced or 11mited..'n''Mary-viray after the effective date of this Agreement, the City or County may-term+na#e'the Agreement under Subsection 22.3 of this Agreement, subjes�t-iom.r-6negAtiativn under those new funding limitations and conditions.M M I I NO ' 30. FILING J ' L .ram r• A copy of this Agreement shall be filed with the Bothell pity Clerk and'-f6co�deck.0'"0-; with the Snohomish bounty Auditor's Office. Master Annexation Inn rlo al Agreement Between the City of Snohomish County Conceming Annexation and Urban Development Within the Bothell Municipal Urban Groff, Area Bothell and r. ti • ■ . ■ . NO • ■ ■ r ■. ON ■ '� ■ ti■■■ ■■ • • '•■ Page of.29i_■ • • ■ NO I ■ - ■ ■ , ■ Packet Pg. 475 r ADMINSTRATORS AND CONTACTS FOR AGREEMENT r • - '' - NO 'E. O.-The,-Administr ■- -r• ■ ■■ No , NO • ■ . • " •. � ��BillWisel' le %r CiNoof i3othell a#ors and contact persons for this Agreement are: Comm. Deg. Dir. fnd- 82- Str6et ■ Bothelto . WA � III. ONE .■ ■ ■ ■ ■ ■■ ■ III. ■ r(425.�486-8-1'52-`-_ •- NO , r N • ,r ■- ■ Richard Craig, Senior Planner _ Snohomish County Dept. of Planning and Development Services 3000 Rockefeller Avenue Everett, WA 98201 (425) 388-3311 IN WITN SS WHEREOF, the Parties have signed this Agreement, effective on the later date'indjcatedbelow. CITY OTH�LLN 0.0 .0 NN0 1, 0 0 0 NO 0 SNOHOMISH COUNTY ■ ■ ON 1'ME ■ ■ ■ ON ■ ■ r 0 .0 %111.111 ■ ti ■ By • • 1 Robert we, Cit-Y■ Manqger ■--��- *- - . ■ , ■ " . ■• ■ , - Da 1 te - .•' r Date ATTEST: JoAnn-6007rudel City Clerk Approved as to form: Office of the City Attorney -, ,- - ME ti . - , •1 1• 1" "AT i(eph N. Beck orney for the City of Bothell .,1 NO , No 0 • iron Reardon, County Executive GARY HAAKENSON uty County Executive EST: I I— K9i n Bratcher 'Clerk df the County Council - MEN ■ ■ ■■ ■ p- rve,■amm ■ •t form: APS E p - Sndh. om'igh ■ C�6.uhty-Prosecuting ,. Atto rn ey- -' ■ .0 . ■ ■ -• ■■■■ ■ ,•- ■ r •, ■ r ■ ti DeputyProsemcwfing.-Af.6rney' for Snohomish Coilnty.,.... ■ ■ ti 1 US.E.QNLY 0, i2 • — 'MEMO Dodle. Master Annexation Interlol Agreement Between the Oty of Bothell and Snohomish County Conceming Annexation and Urban Development Within the Bothell Muni pal Urban Growth Area ' ■ ■ 1 ■■ ■ '- ■ ti■■■ ■■ ' ' •'■ Page of .25 , ■ ■ , ■ NO .- ■ L 2.8.b 1 • Packet Pg. 476 r 2.8.b on OP r ■ r '~'�. EXHIBIT A BOTHELL MUNICIPAL URBAN GROWTH AREA MAP No ti. . r ■ ■ No ■ No ■0 0 " .' 1 .- ■ ■ - - � ■ ■ ■ ■ ■ No ■ ■■ ' ■ ■ ■ •. ■ 1 r ■ 1 r ■ ■ ■ .No 1 r VIn'.. ■ . •,.' Bothell --� IN 0, 'No No W w Area wi th al un i c i.- �r ■ ■ '_� 1LU > . ■ • ti ■ t WNW N. ■ • i , ■ F ■ • • L � f '■ F -I it n . 4 r ■ ■ r a NINE.. } . 'Litt y i ■ ■ No ■' -� it ■ ` ■ ■ +� ■ 7! i Y - ■ ■ ' ■t 41 5 � r L i .Z�= Itrmr 1, P— t Ilk - - — q h% - . • + 4 �� ■ � %'' "IN '•' jr a- F } :�6 ', ■' ■ Nommom rt■ Both. e It.. ■ ■ , r +*f J Ij ■ ■ No INN -jlFi'�3!!r iT ■ ■ ' ■ No {{ ' k + ■ r * ' ■ — ■ t9ir� ti - - ■ _ r '■ ' ■ ' T * F• '` ■ ■ ■ y ■ 46 - ■ r ■ ■ ti ■ • ■ ■ ra= 7• ]1i F - ■ i i - ■ y a #. 1 . i ■ + . f r r + i • i ■ ' ■ F F ■ F - ■ a ■ # ■ i *■'h �i • ■ ■ ■ i•i •h• ty h i h h ■ ' h a * + 4 ■ r + +■ i i ■ • t r i7 •! i ■ • ■ ■� + + f t + 1+ �. f + L. - ■ ■h ' 1 ■ of well C■*W r=M-� - ' ,.� AM" _.- Soft =dw Zi.&� �.� �t BMAEfil WJGA C 4" eft #-A pop N- Wr amomw 00"M Ina w mao Law� . a r ao -al CAm a' ■ ■ Master Anne abon Interlocal Agreement Between the City of Bothell and Snohomish County Concerning Annexation and Urban ban Development Within the Bothell Municipal Urban Groff Area I ■ ■ ■ i' 1 MEN IN ■ ■ ' ■ . . ■ 2.8.b ON- ON IN ON ' •' r . IN IN -■. -- " . . IN . ". IN ■,• , L ■ OE ■ . ' " ■ ON E X141BIT B — SNOHOMISH COUNTY TOMORROW ANNEXATION :% .PRINCIPLES IN 11111 0 No ME 0 INI I 0 0 ..-f�'��rhe �a�lovirang principles are intended as a "roadmap" for successful annexations 0 0 butomarenofintended. to require cities to annex all UGA lands. The desired . o�teom� iivitl��reduce. Snohomish Co�nty's currentd elivery of municipal seryices with.iwthe-t:rrbaK giir5Wth area whiffs strengthening the County's regional planning and �vordir�a�`tirig�-duties-, likewise, cities/towns will expand their municipal ssrvicesto vni;nicor�oT-elfed lands scattered throughout the UGAs in Snohomish County. .-These "�i'n- ciptoNis-propose altering historical funding and service delivery patternsm-,.Alt . pqrities f.ecognize that compromises are necessary. 0 0 ME IN No 1. The UxIn#yEarldNiqll Snohomish County cities will utilize a six -year time schedule which Will guide. c!'nnexation goals. This work will be known as the Six Yipar-Annexatadn. PlaPlan.As fallow -up to the coun#y's Municipal Urban Gr6vAh--Area (M.UGA) policies, those cites that have a (MUGA) land assignmefit, should' d'emm signate this land assignment a priority. Each jurisd+ctian shall-condixc#Jfis normal public process to ensure that citizens from both the MUGANi-are6o"S and city'proper are well informed. All Snohomish Cou n1yN.qjtiN1N's have. -the option of opting in or out of this process. Cities that 6P11h Xill covrdinate with the county to establish strategies for a smooth�fransrtion of servic,es and revenues for the annexations proposed ih the acceptedisix Year Plan.ME No 0 d 2. Each city will submit a written ,.mport,.regarding !priority of potential o annexation areas to the county council..every.-.iwo years, at which time 9 each city will re-evaluate its time. scheduleiiiiiifor. annexation. This report will N serve as an update to the Six Yea-rAnhf".xim'tion Flan. o 1• NONE f C The report to the county council should bbiiiiiibcised'upon each city's internal q a financial analyses dealing with the cost-Qf.thos�-aririe%ations identified for E action within the immediate two-year time pei1od.. T-his analysis shallME a include: current and future infrastructure ne6ds:;1ncluid��lg, but not be limited to, arterial roads, surface water manager��t, rwWer§, and bridges - A special emphasis should be given to the fina`hC0n--g'-6f ar-t&iakroads, including historical county funding and said roads'° prioeity-w"IthiriF the 0 0 county's current 6-year road plan. Where financin:g.and"c�that'..,--O'E-.. .. ME considerations are not compelling, the city and county Em. ay-"YeiNvisit annexation strategies at the next two-year interval. ,��O' M"m 01. ti • .. IN 3. To facilitate annexation within urban growth areas (UGAs),Mm'-theN-h'0st-- city,'' and the county may negotiate an Interlocal agreement providiiipglor.Nisub IN so -. area planning to guide the adoption of consistent zoning and dA$.vd'6pmerA.m N.M. regulations between the county and the city. Coordination of zoning :� -�., %.. densities between the county and the host city may require the re�isian1 MEN. oaf �r-,...�-�'�� 1 0 ME Master Annexadan Interlocaf Agreement Between the City of Bothell and Page 2fimof 25NO Snohomish County CQnceming Annexation and -' Urban Development Within the Bothell �ti • .. � •• • 1 I Municipal Urban Growth Area k_. Packet Pg. 478 r 2.8.b land use maps, adoption of transfer rights or other creative solutions. Upon completion of sub -area planning, if densities cannot be reconciled, then the issue would be directed to SCT for review and possible re- r ....assignment fn Atp-rInntp. sites within the HC AN. r I•'. The.'Interlocal Agreement would also address development and permit :0 :,1. �-�'� rervi�vir-�related 0.nd responsibilities w*fhin the UGA, apportioning related '�_.,....._��ipplicatiaR�.#des based upon the review work performed by the respective ,..rparti�s�:arrd'an�pther related matters. The format for accomplishing ...permit fevieWt%Wj11 be guided in part by each city's unique staffing NE res6urces;EI,a$rrefiereted in the Interlocal agreement between the host city r 91�1. ttie county: 4. The city,ar�d thp..couoty will evaluate the financial and service impacts of an annexation to -both entities, and will collaborate to resolve inequities 0 between-.revertueg-and-serv.dirce provision. The city and county will 0 negotiatebn-ztr%ategiesJ0 ensure that revenues and service requirements are balanced fofbQthrtl�e"b#.y and the county. These revenue sharing and/or service'-�p�visiQn - stratem9 ies shalt be determined by individual ILAs to address services operatlins;'and..capita! implementation strategies. r INN ON No ti'60st-.q,jty-ewill.,.no-'gotiate 5. The county and the with other special taxing districts an annexation ..related-�issues. Strategies for' accomplishing these negotiations will be agreedmto by the co-uhty end host city, and reflected in the host city's annexation report. (5.eme" pr�edi ng Principle #2.) NO - 6. To implement the goals of thkAnrrexationo Principles regarding revenue sharing, service provision, and �permit .revievii transitions, the county and the cities will consider a variety o� $#fa�e�i�s and -.tools in developing O' Interlocal Agreements, including: f�' INN 0 ■ No Inter -jurisdictional transfers of r&venu!a;- chomma's-.Property taxes, Real Estate Excise Taxes (REET), storm' drain. age fees, sales tax on construction, and retail sales tax. Dedicated. accounts may be opened for the deposit of funds by mi;:��ua7 a�greejrfarit.by the county ON and city; 0'......-- - r ■ Service provision agreements, such as corttractmg..#or service and/or phasing the transition of service frorh.the'10county.ta'the city; ■ Identifying priority infrastructure improvement a reagtw(facil�ate annexation of areas identified in Six Year AnneoxiRtloon'OP160s.0 0 0 11 NO Master Annexation Interlocal Agreement Between the City of Bothell a n d Snohomish County Concerning Annexation and Urban Development Within the Bothell Municipal Urban Groff Area ■ - ,- .- ■ IN OEM : 1 NO ■ 0 NO - : ■ ■ ■ 1 • ■ ti �■ ■ ti ■ • 1 ■■ ■ ■ , ti ■ ■- NO aOm ■ f' 1■ ■_ NO in NO ■ ■ ' ■ ■ ■ �r ■ , ■ r■ ON ■ Packet Pg. 479 . r- 1 2.8.b .EXHIBIT C — SNOHOMISH COUNTY CODE ("SCC") PROVISIONS ON 0' .,0 .i4NQ'SNOHOMISH COUNTY ORDINANCES TO BE ADOPTED BY CITY E. 'I IS E. Mo. 0 o ON I 00 1 0 ON 00 1?A. �TFie.following portions of SCC Title 13, entitled ROADS AND BRIDGES: ' chapters 13.01, 13.02, 13.05, 13.10 through 13.70, 13.95, 13.110 and 13-130 ` No. I .Bom' 0 . S.�CN. No �'fi #le 25,mentitled STORM AND SURFACE WATER MANAGEMENT No Mo No so C...S6C Subtitle3D:2., entitled ZONING AND DEVELOPMENT STANDARDS ON 0 b.. ACC Chbpter:3-0.�L4A, entitled URBAN CENTER DEVELOPMENT E. SCC Cha-pMr-50-.4-1.1.EA, entitled SUBDIVISIONS F. SAC'qh-aP"tQr- •30,41B, entitled SHORT SUBDIVISIONS 0 0 0 G. SCC Chapter 30.,4.?B,--.pntitled PLANNED RESIDENTIAL DEVELOPMENTS H. SCC Chapted30.4iD,.�entitled'5INDING SITE PLANS 0 I . SCC Cha *�.30..%..44,,entitled'8HORELINE MANAGEMENT J. SCC Chapter 30. '51A;�entitle'd-DEVELOPMENT IN SEISMIC AREAS K. SCC Chapter 3D.mom 0 0 0 52�, entftl�d BUILDING CODE L. SCC Chapter 30.52B, eNO ntitled..fv1ECHANJ.GAL CODE M. SCC Chapter 30-52C, IS entifled"VENTI'LATION AND INDOOR AIR QUALITY CODE N. SCC Chapter 30.52D, ON ON No IN entitled ENERGY.E'ODE . O. SCC Chapter 30.52E. entitled UNIF-ORMPILUMBING CODE No RESIDENTIAL CODE Q. SCC Chapter 30.52G, entitled AUTOMATIC--S�P- RtNKLER SYSTEMS R. SCC Chapter 30.53A, entitled FIRE COD5-1 NONE ON S. SCC Subtitle 30.6, entitled ENVIRONMENTAL STANDARDS AND MITIGATION T. SCC Chapter 30-66A, entitled PARK AND REGfZE+SfION FACILITY IMPACT MITIGATION No U. SCC Chapter 30.66 B, entitled CON CURREN CY--AN-iy----V. SCC Chapter 30.66C, entitled SCHOOL IMPACT MITI.4bATION--". . W. Ordinance 93-036, entitled SHORELINE MASTER PR0QRAM.-as,ameridedON 1 0 P. SCC. Chapter 30-52F, entitled Master Annexation Interlocal Agreement Between the City of Bothell and Snohomish County Concerning Annexation and Urban Development Within the Bothell Municipal Urban Growth Area 1. ti ■ ti ~■ ■ ti ■ • 1 ■■ ON ■ ■ Page 28 "d ?9m ONE ■ ■• ■ . .■.. - EN r_ F -- r • r • N. I , f No , ■ r, Packet Pg. 480 1 r 2.8.b r ti ■ -•- r 0 00. 0 0%� EXHIBIT D -PARKS, OPEN SPACE AND RECREATIONAL FACILITIES i' I ■■- ■■ _ i ■ ■ ■ ■■ �• ■ ■N ■ = ■ , r ■ .M. 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Snohomish County Concerning Annexation and • - ..- r' • Urban Development Within the Bothell .' - • - � . - ... ■ Municipal Urban Growth Area _ - , ■ ■ ■ . ' . ■ 0 : ■ Packet Pg. 481 2.8.b After Recording Return to: CONFORMED COPY Assistant Clerk 201107080090 7 PGS @ Snohomish County Council 0710812011 9:41am .00SNOHOMISH COUNTY, ASHINGTON 3000 Rockefeller, MIS 609 Everett, WA 98201 Agencies: Snohomish County and City of Bothell Tax Account No.: NIA Legal Description: NIA Reference No. of Documents Affected: Interlocal Recorded at AF## Filed with the Auditor pursuant to RCW 39.34.040 Documents Title: AGREEMENT BETWEEN THE CITY OF BOTHELL AND SNOHOMISH COUNTY CONCERNING SOLID WASTE MANAGEMENT PARTIES This Agreement ("Agreement") is made by and between the City of Bothell ("City"), a Washington municipal corporation, and Snohomish County ("County"), a political subdivision of the State of Washington, collectively referred to as the "Parties," pursuant to RCW 35.21.152. RECITALS_ RCW 35.21.152 provides, in part, that cities may designate disposal sites for Solid Waste collected within their boundaries: A city or town may enter into agreements with public or private parties to: (1) Construct, lease, purchase, acquire, manage, maintain, utilize, or operate publicly or privately owned or operated solid waste handling systems, plants, sites, or other facilities; (2) establish rates and charges for those systems, plants, sites, or other facilities; (3) designate particular publicly or privately owned or operated systems, plants, sites, or other facilities as disposal sites .... Any agreement entered into shall be for such term and under such conditions as may be determined by the legislative authority of the city or town. This Agreement is undertaken pursuant to the authority of RCW 35.21.152. 1. PURPOSE/ APPLICABILITY 1.1 Purpose. The purpose of this Agreement is to establish and designate the Solid Waste authority for Solid Waste generated in the City. 1.2 Applicability_. Packet Pg. 482 2.8.b 1.2.1 The Solid Waste authority for those portions of the City located in both King and Snohomish Counties as the City's boundaries exist on January 1, 2011, and all areas of King County later annexed to the City, shall remain King County in accordance with the "Solid Waste Interlocal Agreement" between King County and the City of Bothell effective January 1, 1988. 1.2.2 The Solid Waste authority for all portions of the City located in Snohomish County that are annexed into the City after January 1, 2011 shall be Snohomish County. 2, DEFINITIONS For the purposes of this Agreement, the following definitions apply: 2.1 "Comprehensive Solid Waste Management Plan" or "Comprehensive Plan" means the Snohomish County Comprehensive Solid Waste Management Plan issued in January 2004, and as amended from time to time. 2.2 "Person" means an individual, firm, association, partnership, political subdivision, government agency, municipality, industry, public or private corporation, or any other entity whatsoever. 2.3 "Solid Waste" means all putrescible and nonputrescible solid and semisolid wastes including, but not limited to, garbage, rubbish, ashes, industrial wastes, swill, sewage sludge, demolition and construction wastes, abandoned vehicles or parts thereof, and recyclable materials, with the exception of wastes listed in WAC 173-304-015 as may be amended from time to time. 2.4 "Solid Waste Handling" means the management, storage, collection, transportation, treatment, utilization, processing, and final disposal of Solid Wastes, including the recovery and recycling of materials from solid wastes, the recovery of energy resources from such wastes or the conversion of the energy in such wastes to more useful forms or combinations thereof, and as such term may be modified by amendments to RCW 70.95.030 (23). 2.5 "System" means all facilities for Solid Waste Handling owned or operated, or contracted for, by the County, and all administrative activities related thereto. 3. SOLID WASTE MANAGEMENT 3.1 Planning Authority. The County agrees to provide Solid Waste management services for solid waste generated and/or collected within the portion of the City described in Section 1.2.2. The provision of such services would commence at the time the first annexation to the City after January 1, 2011 has been approved. The County shall serve as the planning authority within such areas for Solid Waste including moderate risk waste but shall not be responsible for the planning of hazardous or Packet Pg. 4 3 2.8.b dangerous waste or any other planning responsibility that is specifically designated by State or Federal statute.. The County shall develop waste stream forecasts as part of the comprehensive planning process and assumes all risks related to facility sizing based upon such forecasts. For the duration of this Agreement, the City shall participate in the Comprehensive Solid Waste Management Plan prepared and periodically reviewed and revised pursuant to chapter 70.95 RCW as may be amended from time to time. For the duration of this Agreement the City, in conformity with RCW 70.95,080 (3), as may be amended from time to time, authorizes the County to include in the Comprehensive Solid Waste Management Plan provisions for the management of Solid Waste generated within the portion of its corporate limits described in Section 1.2.2. 3.2 Disposal of Solid Waste. The County shall continue to provide for the efficient disposal of all Solid Waste generated within unincorporated areas of the County and within the portion of the City described in Section 1.2.2 of this Agreement, in the manner, and by facilities as described in the Comprehensive Solid Waste Management Plan. The County shall not be responsible for disposal of nor claim that this Agreement extends to Solid Waste that has been eliminated through waste recycling activities in conformity with the Comprehensive Solid Waste Management Plan. 3.3 Rates and Operations. The County shall be the operating authority for transfer, processing and disposal facilities for Solid Waste generated and/or collected within the portion of the City described in Section 1.2.2. The County shall provide support and technical assistance to the City in regards to educational materials related to waste reduction and recycling strategies. The City, an entity designated by the City or such other entity as is authorized by state law, shall serve as the operation authority for Solid Waste collection services provided within the City's corporate limits. In establishing or amending disposal rates for System users, the County may adopt, by motion, rates necessary to recover all costs of operation including the costs of handling, processing, disposal, defense and payment of claims, capital improvements, operational improvements and the closure of landfills which are or were operated by the County. The County shall establish classes of service for basic Solid Waste management services and by motion, establish rates for users of each class. 3.4 Flow Control. The City shall by ordinance designate the County System for the disposal of all Solid Waste including moderate risk waste generated andlor collected within the portion of the City described in Section 1.2.2. The City shall authorize the County to designate disposal sites for the disposal of all Solid Waste including moderate risk waste generated and/or collected within the portion of the City described in Section 1.2.2, except for Solid Waste which is eliminated through waste reduction or waste recycling activities consistent with the Comprehensive Solid Waste Management Plan. No Solid Waste generated or collected within the portion of the City described in Section 1.2.2 shall be diverted from the designated disposal sites without County approval. The designation of the County in this section shall not reduce or otherwise affect the City's control over Solid Waste collection as permitted by applicable state law. Packet Pg. 484 2.8.b 3.5 Household Hazardous Waste. The County shall provide for the disposal of household hazardous wastes generated by residential households located in the portion of the City that is subject to this Agreement at the System's existing Moderate Risk Waste Facility, or in another reasonable and similarly convenient manner. 4. ENFORCEMENT The County shall be primarily responsible for enforcement of laws and regulations requiring persons to dispose of Solid Waste at sites designated by the County. The City shall cooperate with the County in its enforcement efforts, and by ordinance shall provide that any person that disposes of Solid Waste generated within that portion of the City described in Section 1.2.2, at a site other than a site designated by the County, will be guilty of a misdemeanor, except where such disposal may be otherwise permitted by state law. To the extent legally possible, the County shall be responsible for bringing enforcement actions against persons violating state statutes or County ordinances relating to the disposal of Solid Waste at sites designated by the County. However, in instances in which the County lacks legal authority to bring an enforcement action, and the City possesses that authority, the County may request that the City bring such enforcement action. The City shall comply with any such request, or through the exercise of its authority under Chapter 35.21 RCW as may be amended. from time to time, ensure that Solid Waste generated within that portion of the City described in Section 1.2.2, is disposed of at those sites designated by the County. The County shall pay as System costs all reasonable costs incurred by the City in taking such enforcement or other actions that are requested in writing by the County. 5. INDEMNIFICATION 5.1 The County shall indemnify and hold harmless and defend the City against any and all claims by third parties arising out of the County's operations of the System, and shall have the right to settle those claims by third parties, recognizing that all costs incurred by the County thereby are System costs which must be satisfied from disposal rates. In providing a defense for the City, the County shall exercise good faith in that defense or settlement so as to protect the City's interests. The County's agreement to indemnify the City for any and all claims arising out of the County's operation of the System extends to all claims caused by the actions of officers or agents of the County, including but not limited to actions which constitute misfeasance, or intentional misconduct or wrongdoing, even if the cost of such claims is held by a court of competent jurisdiction to not be a proper cost to the System. For the purpose of this paragraph, "claims arising out of the County's operations" shall include claims arising out of the ownership, control or maintenance of the System, but shall not include claims arising out of the collection of solid waste within the City prior to its delivery to a disposal site designated by the County or other activities under the control of the City. 5.2 If the County acts to defend the City against a claim, the City shall cooperate with the County. Packet Pg. 485 2.8.b 5.3 The County shall defend the City against any challenge, whether judicially or before an administrative hearings panel, to the Comprehensive Plan elements adopted pursuant to this Agreement. 5.4 For purposes of this section, reference to the City and to the County shall be deemed to include the officers, agents and employees of such party, acting within the scope of their authority. 6. DURATION This Agreement shall continue to be in full force and effect until December 31, 2057, unless terminated as described in the following paragraph. 7. REVISION, AMENDMENT, SUPPLEMENTATION OR TERMINATION This Agreement shall be reviewed by the parties in conjunction with any review of the Comprehensive Solid Waste Management Plan. The terms of the Agreement may be revised, amended or supplemented, or the Agreement as a whole may be terminated only upon the written agreement of the parties executed with the same formalities as the original. No revision, amendment, supplementation or termination shall be adopted or put into effect if it impairs any contractual obligation of the County. 8. PRIOR AGREEMENT SUPERCEDED This Agreement entirely supercedes and replaces the "Interlocal Agreement Between Snohomish County and the City of Bothell to Address Disposal of Bothell's Solid Waste" dated October 28, 1992. 9. NONDISCRIMINATION The City shall comply with the Snohomish County Human Rights Ordinance, Chapter 2.460 SCC, which is incorporated herein by this reference. Execution of this Interlocal Agreement constitutes a certification by the City of the City's compliance with the requirements of Chapter 2.460 SCC. if the City is found to have violated this provision, or furnished false or misleading information in an investigation or proceeding conducted pursuant to Chapter 2.460 SCC, this Interlocal Agreement may be subject to a declaration of default and termination at Snohomish County's discretion. This provision shall not affect the City's obligations under other federal, state, or local laws against discrimination. 10. SEVERABILITY If any provision of this Agreement or its application to any person or circumstance is held invalid, the remainder of the provisions and the application of the provisions to other persons or circumstances shall not be affected. 11. EXERCISE OF RIGHTS OR REMEDIES Failure of either party to exercise any rights or remedies under this Agreement shall not Packet Pg. 486 2.8.b be a waiver of any obligation by either party and shall not prevent either party from pursuing that right at any future time. 12. RECORDS The Parties shall maintain adequate records to document obligations performed under this Agreement. The Parties shall have the right to review each other's records with regard to the subject matter of this Agreement, except for privileged documents, upon reasonable written notice. The parties shall retain and destroy all public records pursuant to this Agreement in a manner consistent with the applicable provisions of Chapter 40.14 RCW and the applicable rules and regulations of the Secretary of State, Division of Archives and Records Management. 13. NO THIRD PARTY BENEFICIARIES This Agreement is not entered into with the intent that it shall benefit any person or entity not signing this Agreement, and no other person or entity shall be entitled to be treated as a third party beneficiary of this Agreement. 14. ENTIRE AGREEMENT This Agreement constitutes the entire Agreement between the Parties. Any written or verbal agreements that are not set forth herein or incorporated herein by reference are expressly excluded. IS. GOVERNING LAW AND STIPULATION OF VENUE This Agreement shall be governed by the laws of the State of Washington. Any action hereunder must be brought in the Superior Court of Washington for Snohomish County 16. FILING A copy of this Agreement shall be filed with the Bothell City Clerk and recorded with the Snohomish County Auditor's Office. 17. ADMINSTRATORS AND CONTACTS FOR AGREEMENT The Administrators and contact persons for this Agreement are: Bill Wiselogle, Comm. Dev. Dir. Matt Zybas, Solid Waste Dir. City of Bothell Snohomish County 9654 NE 182" d Street Dept. of Public Works Bothell, WA 98011 3000 Rockefeller Avenue Everett, WA 98201 Packet Pg. 487 2.8.b IN WITNESS WHEREOF, the parties have signed this Agreement, effective on the later date indicated below. CITY OF BOTH City Manager Date ATTEST: JoAnne Trudel City Clerk Approved as to form: Office of the City Attorney Josh N. eck Attorney for the City of Bothell SNOHOMISH COUNTY By v Aaron G. Reardon, County Executive D Date GARY HAAKENSON Deputy County Executive ATTEST: Kathryn Bratcher Clerk of the County Council Approved as to form: Snohomish County Prosecuting Attorney Deputy Prosecuting Attorney for Snohomish County F___1 '_ — Packet Pg. 488 2.8.b SNOHOMISH COUNTY COUNCIL SNOHOMISH COUNTY, WASHINGTON ORDINANCE I - �', 5 RELATING TO SOLID WASTE MANAGEMENT; APPROVING AND AUTHORIZING THE COUNTY EXECUTIVE TO EXECUTE THE AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE CITY OF BOTHELL REGARDING DISPOSAL OF SOLID WASTE GENERATED IN AREAS ANNEXED BY THE CITY OF BOTHELL AFTER JANUARY 1, 2011 WHEREAS, the Snohomish County Solid Waste Division currently provides solid waste planning and management services to unincorporated portions of Bothell's Municipal Urban Growth Area (MUGA); and WHEREAS, Snohomish County and The City of Bothell desire to maintain Snohomish County's authority for the planning and management of solid waste services for this geographic area; and WHEREAS, The City of Bothell is a signatory to the King County Solid Waste Management Plan and has an interlocal agreement with King County for the planning and management of solid waste generated within the incorporated boundaries of Bothell; and WHEREAS, King County has agreed that any future annexations by the City of Bothell of Snohomish County lands occurring after January 1, 2011 should fall within the jurisdiction of Snohomish County for purposes of solid waste planning and management, including designation of disposal sites for solid waste generated in these areas ; and WHEREAS, the Council believes that health and safety and the best interests of the citizens of Snohomish County would be served by maintaining the current boundaries for solid waste management and disposal, as they currently exist, in Snohomish County; ORDINANCE 11 - 0,� RELATING TO SOLID WASTE MANAGEMENT; APPROVING AND AUTHORIZING THE COUNTY EXECUTIVE TO EXECUTE THE AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE CITY OF BOTHELL REGARDING DISPOSAL OF SOLID WASTE, ETC. Page 1 Packet Pg. 489 2.8.b NOW, THEREFORE, BE IT ORDAINED: Section 1. The Snohomish County Council hereby approves and authorizes the County Executive to sign the interlocal agreement titled "Agreement Between The City of Bothell and Snohomish County Concerning Solid Waste Management" substantially in the form of Exhibit A attached hereto. PASSED this i 5�day of lw)�. 1 2011 ATTEST: Clerk of the Council (vj APPROVED ( ) EMERGENCY ( ) VETOED ATTEST: Approved as to form only: Deputy Prosecuting Attorney ORDINANCE 1 I - 0,Y5 SNOHOMISH COUNTY COUNCIL Snohomish Co ul , -Washington {_ .Chairperson DATE: Loell-- C , unty ecutive GARY HAAKENSON Deputy County Executive RELATING TO SOLID WASTE MANAGEMENT; APPROVING AND AUTHORIZING THE COUNTY EXECUTIVE TO EXECUTE THE AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE CITY OF BOTHELL REGARDING DISPOSAL OF SOLID WASTE, ETC. Page 2 Packet Pg. 490 2.8.b Return to: County Council, MIS 609 rIIl01�Id16IFYIJIi��111116Yi�I Nl6 SNOWISH COUNTY, U�HINGTON Please print neatly or type information: Document Title(s) W Reference Number(s) of related documents: Grantor(s) ((Last, First, and Middle Initial) °� 1 ' (14 �ro ra vi � Iq Grantee(s) (Last, First, and Middle Initial) 3nc hom in h Loffn� Additional Reference #'s on page Additional Grantors on page Additional Grantees on page Legal Description (abbreviated form: i.e. lot, block, plat or section, township, range, quarter/quarter) Assessor's Property Tax Parcel/Account Number Complete legal on page Additional parcel #'s on page The Auditor/Recorder will rely on the information provided on this form. The responsibility for the accuracy of the indexing information is that of the document preparer. *1 am requesting an emergency nonstandard recording for an additional fee as provided in RCW 36.18.010. I understand that the recording processing requirements may cover up or otherwise obscure some part of the text of the original document, Signature of Requesting Party Packet Pg. 491 2.8.b Exhibit A INTERLOCAL AGREEMENT BETWEEN KING COUNTY AND SNOHOMISH COUNTY RELATED TO SOLID WASTE DISPOSAL THIS INTERLOCAL AGREEMENT ("Interlocal Agreement") BETWEEN KING COUNTY ("King County") AND SNOHOMISH COUNTY ("Snohomish C ") RELATED TO SOLID WASTE DISPOSAL is entered into on this '742,id day of , 2011 Collectively, King County and Snohomish County are referred to as the "Partie ." 1. Recitals. 1.1 King County and the City of Bothell entered into the Solid Waste Interlocal Agreement ("Agreement") with an effective date of January 1, 1988, to establish the parties' rights and responsibilities with respect to disposal of solid waste generated and/or collected within the corporate limits of the City. 1.2 The City of Bothell wishes to amend the Agreement to allow solid waste generated in areas of Snohomish County annexed to the City after January 1, 2011 to be disposed through the Snohomish County solid waste system, and King County has indicated a willingness to consider such an amendment on certain terms and conditions. 2. Agreement. 2.1 The Parties agree that Snohomish County may require through an agreement with the City of Bothell that solid waste generated or collected within areas of Snohomish County that are annexed to the corporate limits of the City of Bothell after January 1, 2011, be disposed through the Snohomish County solid waste system throughout the term of this Interlocal Agreement. 2.2 The Parties agree that the Agreement requires that solid waste generated or collected within all other portions of the corporate limits of the City of Bothell (either within or outside King County) be disposed of through the King County Solid Waste system throughout the term of the Agreement, as it may be extended from time to time. 2.3 This Interlocal Agreement does not create any cause of action or other rights in the Parties in any way related to any agreement between the City of Bothell and King County or between. the City of Bothell and Snohomish County that addresses disposal of solid waste generated or collected within the corporate limits of the City. 3. Effective Date. This Interlocal Agreement shall become effective when all of the following have occurred: 1) the Parties have duly authorized and executed this Interlocal Agreement, 2) this Interlocal Agreement has been filed and recorded as provided in Paragraph 9, and 3) King County and Bothell have duly authorized and executed AMENDMENT NO. 1 TO THE SOLID WASTE INTERLOCAL AGREEMENT ("AGREEMENT") BETWEEN KING COUNTY AND THE CITY OF BOTHELL as attached to King County Proposed Ordinance 2011-0248. Revised June 8, 2011 Packet Pg. 492 2.8.b 4. Duration/Term. This Interlocal Agreement shall continue to be in full force and effect through December 31, 2057 unless terminated earlier by mutual written agreement of the Parties. 5. Revision, Amendment or Supplementation. The terms of this Interlocal Agreement may be revised, amended or supplemented only by written agreement of the Parties. Any revision, amendment or supplement shall be approved with the same formalities as the original. No revision, amendment or supplementation shall be adopted or put into effect if it impairs any contractual right or obligation of either King County or Snohomish County. 6. Nondiscrimination. King County shall comply with the Snohomish County Human Rights Ordinance, Chapter 2.460 SCC, which is incorporated herein by this reference. Execution of this Interlocal Agreement constitutes a certification by King County of King County's compliance with the requirements of Chapter 2.460 SCC. If King County is found to have violated this provision, or furnished false or misleading information in an investigation or proceeding conducted pursuant to Chapter 2.460 SCC, this Interlocal Agreement may be subject to a declaration of default and termination at Snohomish County's discretion. This provision shall not affect King County's obligations under other federal, state, or local laws against discrimination. 7. No Separate Legal Or Administrative Agency/Administration/Handling Of Property. 7.1 No separate legal or administrative agency is created by this Interlocal Agreement. 7.2 No personal or real property will be jointly acquired to carry out the terms of this Interlocal Agreement. 7.3 Administration of this Interlocal Agreement shall be by the following county representatives: King County Solid Waste Division Director 201 South Jackson Street Suite 701 Seattle, WA 98104 Snohomish County Solid Waste Division Director NVS 607 3000 Rockefeller Ave. Everett, WA 98201 2 Revised June 8, 2011 Packet Pg. 493 2.8.b 8. No Third Party Beneficiaries. No other person or entity shall be entitled to be treated as a third party beneficiary of this Interlocal Agreement. 9. Filing. A copy of this Interlocal Agreement shall be filed and recorded with the Snohomish County Auditor's Office and with the King County Records and Licensing Services Division IN WITNESS WHEREOF, the Parties have executed this Interlocal Agreement on the dates indicated. King County K1 g county Executive Date:12L�2tJ1_/ Approved as to Form: eputy Prosecuti)AttoiVey Snohomish County SllohoOh County Executive Date: GARY HAAKENSGN Deputy County Executive Approved as to Form: zo�L - LL! 6 %�/// Deputy Prosecuting Attorney COUNCt �L USE ONLY Approved: —G9 Revised June 8, 2011 Packet Pg. 494 City of Bothei CITY CLERK'S ORIGINAL AMENDMENT NO. 1 TO THE SOLID WASTE INTERLOCAL AGREEMENT ("AGREEMENT") BETWEEN KING COUNTY AND THE CITY OF BOTHELL Whereas, King County ("County") and the City of Bothell ("City") entered into an Agreement with an effective date of January 1, 1988, to establish the parties' rights and responsibilities with respect to disposal of solid waste generated and/or collected within the corporate limits of the City; and Whereas, the Agreement provides that the City shall authorize the County to designate disposal sites for the disposal of all solid waste, including moderate risk waste generated or collected within the corporate limits of the City, except for solid waste which is eliminated through waste reduction or waste recycling activities consistent with the King County Comprehensive Solid Waste Management Plan; and Whereas, the Agreement further provides that no solid waste generated or collected within the City may be diverted from the designated disposal sites without County approval; and Whereas, King County has designated facilities comprising the King County solid waste system for the disposal of solid waste generated and/or collected within the City; and Whereas, effective April 30, 1992, the City annexed certain territory located in Snohomish County known as the "Canyon Park Area;" and Whereas, to address the contractual obligation between the City and the County, the City entered into an agreement with Snohomish County dated October 28, 1992 providing that all solid waste generated in the City, including the Canyon Park Area, would be disposed of in the King County system; and Whereas, the City is contemplating the annexation of additional territory in Snohomish County; and Whereas, the City wishes to amend the Agreement with the County to allow solid waste generated in areas of Snohomish County annexed to the City after January 1, 2011 to be disposed through the Snohomish County solid waste system, and the County is willing to agree to such an amendment in exchange for an extension in the term of the Agreement; and Whereas, the parties wish to amend the Agreement to the extent provided below. Packet Pg. 495 2.8.b Now therefore, the parties agree to the following amendments: Section III. DURATION The Agreement shall remain in effect through December 31, 2057. Section VI. GENERAL OBLIGATION OF PARTIES A new paragraph 6. Lh shall be added to read: This Agreement shall not be construed to impose any contractual obligations on the CouriM related to solid waste that the City disposes of through the Snohomish Count solid waste system. A new paragraph 6.2.c shall be added to read: Notwithstanding paragraph 6.2b., the Ci , may dispose of solid waste collected in areas of Snohomish County that are annexed to the City after January 1, 2011 tlrrough the Snohomish County solid waste system and may authorize Snohomish County to designate disposal sites for such solid waste; solid waste generated or collected within all other portions of the corporate limits of the City (either within or outside King County) shall be disposed through the King County_solid waste system throughout the term of the Agreement at sites designated by King ounty. VIII. LIABILITY A new section 8.7 shall be added to read: The Czty shall indemnify and hold harmless the County and shall have the right and dM to defend the County through the City's attorneys against any and all claims arising out of the City's disposal of solid waste through the Snohomish County solid waste system. In providing such defense of the County, the City shall exercise good faith in such defense or settlement so as to protect the County's interest. A new section 8.8 shall be added to read: In the event the County incurs attorney fees and/or costs to enforce the provisions of this Agreement due to the City's actions or failure to act, including, without limitation, provisions related to the City's obligations to cause the delivery of solid waste to Count - designated disposal sites during the term of the Agreement, such attorney fees and costs shall be recoverable from the City in the event that the County prevails in a court of competent Jurisdiction and/or the City is found to be at fault by a court of competent jurisdiction. 2 Packet Pg. 496 2.8.b All other terms and conditions provided in the Agreement shall continue in effect throughout the duration of the Agreement. In the future, the parties may mutually agree to enter into an agreement to replace the Agreement, provided however, that the term of the new agreement shall be at least as long as the term of the Agreement as extended in this amendment. CITY OF B VEYCT- Date: APPROVED AS TO FORM: KIN LINTY I g Cou ty Executiv Date: 2Z 2d l/ qwu� puty Pros c#g Attorney 3 Packet Pg. 497 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review CONTAMINATION REDUCTION AND OUTREACH PLAN SUMMARY This appendix addresses the new State requirement for solid waste plans to contain a Contamination Reduction and Outreach Plan (CROP Plan). This CROP Plan provides more information on this requirement and on the statewide plan developed by the Department of Ecology (Ecology). As part of the statewide plan, Ecology also provided a template that could be used by counties to develop their own CROP plan. This plan, the Snohomish County CROP Plan, is based largely on the template provided by Ecology. This plan describes a seven -step process that will be conducted over a three- year period (2021-2023) to gather more information about current contamination levels in recycling programs and develop strategies to reduce that contamination. INTRODUCTION In 2019, the State legislature adopted a new requirement for counties to include a Contamination Reduction and Outreach Plan (CROP Plan) in their solid waste plans. This requirement applies to counties over 25,000 in population, and also to the cities in those counties who have independent solid waste plans. Ecology was required to develop a statewide CROP Plan first, after which counties had three options: • Develop their own CROP Plan. • Adopt the statewide CROP Plan. • Adopt a modified version of the statewide CROP Plan. Snohomish County has chosen to use the third option by adopting a modified version of the template provided in the State CROP Plan (i.e., this document), which is intended to meet the requirements of RCW 70A.205.045 (10). More details on what is required to be in a CROP Plan and what is in the State CROP Plan are provided below. Requirements for CROP Plans The requirements shown in State law for CROP plans can be found in RCW 70A.205.045 (for the county's responsibilities) and in RCW 70A.205.070 (for Ecology's responsibilities). The requirements for local CROP plans are shown in Section 10 of RCW 70A.205.045 (this is the RCW that also lists the other required contents for solid waste management plans): "Each county and city comprehensive solid waste management plan shall include the following: (10) A contamination reduction and outreach plan. The contamination reduction and outreach plan must address reducing contamination in recycling. Except for counties with a population of twenty-five thousand or fewer, by July 1, Appendix H — Contamination Reduction and Outreach Plan Packet Pg. 498 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review 2021, a contamination reduction and outreach plan must be included in each solid waste management plan by a plan amendment or included when revising or updating a solid waste management plan developed under this chapter. Jurisdictions may adopt the state's contamination reduction and outreach plan as developed under RCW 70A.205.070 in lieu of creating their own plan. A recycling contamination reduction and outreach plan must include the following: (a) A list of actions for reducing contamination in recycling programs for single-family and multiple -family residences, commercial locations, and drop boxes depending on the jurisdictions system components; (b) A list of key contaminants identified by the jurisdiction or identified by the department; (c) A discussion of problem contaminants and the contaminants' impact on the collection system; (d) An analysis of the costs and other impacts associated with contaminants to the recycling system; and (e) An implementation schedule and details of how outreach is to be conducted. Contamination reduction education methods may include sharing community -wide messaging through newsletters, articles, mailers, social media, web sites, or community events, informing recycling drop box customers about contamination, and improving signage." The requirements for Ecology to prepare a State CROP Plan, as shown in RCW 70A.205.070, are: "(4)(a) The department must create and implement a statewide recycling contamination reduction and outreach plan based on best management practices for recycling, developed with stakeholder input by July 1, 2020. Jurisdictions may use the statewide plan in lieu of developing their own plan. (b) The department must provide technical assistance and create guidance to help local jurisdictions determine the extent of contamination in their regional recycling and to develop contamination reduction and outreach plans. Contamination means any material not included on the local jurisdiction's acceptance list. (c) Contamination reduction education methods may include sharing community -wide messaging through newsletters, articles, mailers, social media, web sites, or community events, informing recycling drop box customers about contamination, and improving signage. (d) The department must cite the sources of information that it relied upon, including any peer -reviewed science, in the development of the best management practices for recycling under (a) of this subsection and the guidance developed under (b) of this subsection." Appendix H — Contamination Reduction and Outreach Plan Packet Pg. 499 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review The State CROP Plan The Washington State Recycling Contamination Reduction and Outreach Plan (the "State CROP Plan") was released on October 2, 2020. This plan contains: • a description of the current situation, • a statewide action plan, • a template for local CROP plans, • a description of best management practices for contamination reduction, and • a list of additional resources. The recommendations included in the statewide action plan are: 1. Promote alignment and harmonization of recycling programs statewide: • Support the Recycling Steering Committee, the Recycling Development Center, and other groups working to develop more aligned and harmonized regional and statewide recycling programs. • Promote the use of a priority list of materials accepted for recycling statewide. • Enhance existing resources to support communities to make better informed decisions on what to accept in their recycling programs. This includes recycling market data and data on the environmental and social costs and benefits of recycling specific materials. • Expand and continue to support successful statewide contamination reduction campaigns like Recycle Right. 2. Encourage and support regional solid waste planning and aligned or joint contracting for services: • Enhance and maintain Material Recovery Facility (MRF)-shed and MSW flow maps, and other resources to assist in identifying opportunities for regional collaboration. • Convene regional meetings to explore joint planning and program development opportunities. • Share MRF processing and collection contracting resources to assist local governments in their efforts to reduce recycling contamination and improve the overall performance of their recycling programs. 3. Gather and share data to measure the performance of the recycling system: • Conduct recycling characterization studies to gather data on recycling contamination and other key metrics like the capture rate for recyclables. These studies should be done on the same schedule as Ecology's waste characterization studies. In the future, these studies could be expanded to include organics and other streams. • Develop and maintain an easily accessible and searchable database on local recycling programs across the state. 4. Pursue legislative, funding, and policy solutions: • Work to secure increased state and federal funding for local government solid waste programs, including restoring funding for the Local Solid Waste Financial Assistance program. Appendix H — Contamination Reduction and Outreach Plan Packet Pg. 500 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review • Forge new and enhance existing public, private, and non-profit partnerships to support local recycling contamination reduction programs. • Evaluate Extended Product Responsibility, product labeling, product bans and restrictions, right to repair, market development, recycled -content, and other targeted legislative and policy options to assist in achieving recycling contamination reduction goals and strengthen our recycling system. The State CROP Plan is not required to include an implementation schedule as to when these actions would be conducted or completed, although it does note that some of these items (such as extending the Recycle Right campaign and conducting recycling characterization studies) are on hold until funding becomes available. SNOHOMISH COUNTY CROP PLAN The goal of the CROP is to reduce contamination of the materials collected in Snohomish County's single-family, multi -family, drop box, and commercial recycling programs. This will help Snohomish County more fully realize the economic, environmental, social, and public health benefits of these programs. The Snohomish County CROP Plan consists of the following seven steps. Step 1: Data collection for current recycling collection services and programs Much of the information needed for this CROP Plan is shown in other parts of the Snohomish County Solid and Hazardous Waste Management Plan, but some additional information should be gathered for the CROP Plan. Snohomish County will gather the following additional information: • Types of materials accepted for recycling for each type of program (single-family, multi -family, drop box, and commercial) and how this list compares to the list of designated recyclable materials (see Table 5 in the Recycling Tech Memo). • Cart or container colors for single-family, multi -family, and commercial programs. • Destination for recyclables collected (which MRF is used for each program, or which market is used for source -separated materials). • Information shown on local government and recycling collector websites. • Stickers and signs on recycling containers for curbside, commercial and drop box services. Snohomish County will identify differences or inconsistencies in the information provided to residents and businesses about what to recycle and how it should be prepared for collection. Snohomish County will use this data to identify opportunities for more consistent and aligned programs. The data will also be used to help determine what specific contamination reduction strategies to implement. Step 2: Prioritizing the recycling programs to focus on first In reviewing current information about programs, including suspected contamination Appendix H — Contamination Reduction and Outreach Plan Packet Pg. 501 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review levels, Snohomish County has determined that the following factors should be considered in setting priorities for this CROP Plan: Single-family: curbside recycling programs for single-family homes contribute over half of the total tonnage for the types of recyclable materials that are addressed by this CROP Plan (see Table 1). Information from various studies indicates that contamination of these recyclables has been increasing over the past decade. Taken together, these factors make this source a very high priority for contamination reduction efforts. Multi -family: many recycling collection programs for multi -family units suffer from high contamination rates, but this source only contributes about 7% of the recyclable materials collected in Snohomish County. This is also a very difficult source to improve, as repeated efforts over the years have demonstrated. This source is being given the lowest priority in this CROP Plan to allow Snohomish County an opportunity to focus instead on more productive activities in the near term. Drop box: there are a few drop-off sites operated by private and non-profit organizations, but the bulk of the recyclable materials in this category are collected at the county -operated transfer stations and rural drop box sites (see the Transfer or the Recycling Technical Memorandums for more details). These programs are source -separated, which allows for a different set of possibilities in addressing contamination at these sites. This source is being given a medium priority. Commercial: based on the tonnages and other factors for this source, it rates as the second -highest priority for this CROP Plan. As the lowest priority program, multi -family will not be addressed any further here but will possibly be addressed in the next version of this CROP Plan. Table.. -Source Source Haulers: Annual Tons (2019) Percent of Total Single -Family (curbside) 48,001 56.0% Multi -Family 6,139 7.2% Commercial 22,391 26.1 % Subtotal, Haulers 76,531 89.2% County -Operated Sites "curbside" 9,228 10.8% materials only) Total 85,759 Sources: The above figures are from Table 3 of the Recycling Tech Memo and Table 1 of the Transfer Tech Memo. The figure for county -operated sites (9,228 tons) does not include yard debris and wood. Appendix H — Contamination Reduction and Outreach Plan Packet Pg. 502 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Step 3: Define data collection methods Snohomish County will work with the haulers and other stakeholders to determine data collection methods for contamination in the single-family, drop box and commercial recycling collection programs. Data collection methods may include, but are not limited to: • Recycling stream composition studies • Survey of transfer stations and MRF operators • Tracking contamination using on -board truck or container -mounted cameras • Drop box composition studies or visual audits • Container lid -lift audits for residential, multi -family and commercial accounts Step 4: Gather baseline contamination data Baseline levels and types of recycling contamination will be determined using methods described above. This information will be used to identify the most problematic and costly contaminants, and then that information will be used to refine outreach materials and assist with other strategies targeting the most problematic materials. It will also be used to assess the economic and other benefits of removing problematic materials from the recycling stream. In recent surveys, such as the one conducted by The Recycling Partnership in 2019, MRFs and cities in Washington identified the following recycling contaminants as the most problematic and costly to manage: • Plastic bags and film • Tanglers including rope, cords, chains, and hoses • Food and liquids • Shredded paper • Bagged garbage • Non -program plastics including clamshells and polystyrene foam • Hypodermic needles These contaminants can: • Slow down the sorting and processing of materials. • Reduce the quality and value of secondary material feedstocks. • Result in costly shutdowns. • Damage collection, processing, and remanufacturing equipment. • Cause serious injuries to collection and processing facility staff. Appendix H — Contamination Reduction and Outreach Plan Packet Pg. 503 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review According to TRP, the greatest costs associated with managing a contaminated recycling stream at MRFs nationally come from the following and represent 80% of total contamination -related costs: • 40% for disposal of residuals • 26% in value lost from contaminated recyclables • 14% in labor to remove contamination from sorting equipment, etc. Step 5: Develop and implement education and outreach strategies to reduce contamination Snohomish County, in coordination with the haulers and other stakeholders, will develop and implement education and outreach strategies based on best practices. This will start with addressing any inconsistencies in recycling information and messaging identified in Step 1. All new outreach materials and messages will be aligned and consistent across all platforms. Depending on the type of recycling program, outreach and education strategies may include, but are not limited to: • Discuss with haulers moving toward uniformity in commingled cart lid colors such as blue for recycling, gray or black for garbage, and green for organics. • Visual, easy -to -understand signage using photos and universal pictures and symbols. • Cart -tagging and cart rejection. • On -route monitoring tools, including apps and cameras. • Pairing right -sized recycling and trash bins. • On -site assistance and outreach at drop-off sites. • Up-to-date, and easy -to -find and access websites with clear, consistent messaging. • Social media posts, campaigns, mailings, brochures, and other communications. • Online apps for residents and businesses to get answers to their recycling questions. • Community presentations, tabling, and activities at community events. • School presentations and activities focused on recycling right. • Translation of educational materials and campaigns to ensure recycling information is clearly understood by all audiences. • Social marketing campaigns to effectively promote long-term behavior change. Where possible, free and customizable resources will be utilized, including Ecology's Recycle Right campaign materials and The Recycling Partnership's Anti -Contamination Kit. Appendix H — Contamination Reduction and Outreach Plan Packet Pg. 504 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Step 6: Evaluate the effectiveness of anti -contamination strategies Snohomish County will conduct periodic assessments on the effectiveness of recycling contamination reduction programs and strategies, and will share the results with the SWAC, other key stakeholders and the public. These assessments will use, at least in part, the same methodology used in Step 4 to establish baseline contamination levels. This assessment will inform Snohomish County about what is working and what adjustments are needed to make for better results. Step 7: Explore contamination reduction strategies beyond education and outreach As part of a statewide effort, Snohomish County will work with community partners to explore strategies and solutions beyond education and outreach. These could address regional planning, operations and collection, contracting, incentives, pricing, policies, mandates, enhanced data collection, etc. Based on this evaluation, Snohomish County will identify and pursue the most promising initiatives. During this process, Snohomish County will also work with key stakeholders to identify and secure new and/or allocate existing funding, and forge partnerships with agencies and organizations to provide technical and financial assistance. An initial 3-year implementation schedule for the Snohomish County CROP Plan is shown below. As Snohomish County clarifies and defines the scope of work, and identifies the resources to complete the work, a more detailed and refined implementation plan, schedule and budget will be developed. CROP Implementation Schedule Year 1 (2021) Step 1: Data collection for current recycling collection services and programs Step 2: Prioritizing the recycling programs to focus on first Step 3: Define data collection methods Year 2 (2022) Step 4: Gather baseline contamination data Step 5: Develop and implement education and outreach strategies to reduce contamination Year 3 (2023) Step 6: Evaluate the effectiveness of anti -contamination strategies Step 7: Explore contamination reduction strategies beyond education and outreach This CROP Plan will be updated with the next update of the Snohomish County Solid and Hazardous Waste Management Plan, and may be more fully integrated into the solid waste plan at that point. Appendix H — Contamination Reduction and Outreach Plan Packet Pg. 505 2.8.b Snohomish County Comprehensive Solid and Hazardous Waste Management Plan, Draft for SWAC Review Appendix I RESOLUTIONS OF ADOPTION Resolutions of adoption will be added after the Preliminary Draft has been reviewed, revised and then adopted by the cities and Snohomish County. Appendix I — Resolutions of Adoption Packet Pg. 506 2.8.b This page intentionally left blank to facilitate double -sided printing Packet Pg. 507 2.9 City Council Agenda Item Meeting Date: 10/11/2022 Driftwood Players Lease at Wade James Theater Contract Addendum 1 Staff Lead: {Type Name of Staff Lead} Department: Public Works & Utilities Preparer: Royce Napolitino Background/History The City of Edmonds holds a Lease with Edmonds Driftwood Players for the occupancy of 950 Main St, otherwise known as Wade James Theater. Edmonds Driftwood Players occupies the space year round. They are a volunteer -based, 501(c)3 non-profit community theater that has been entertaining and educating the community since 1958. Staff Recommendation Authorize Mayor Nelson to sign Addendum 1, renewing existing lease for a five year term. Initial lease was also five years. Narrative The Edmonds Driftwood Players have operated out of the Wade James Theater for many years. As a stable member of our Arts Community, they are recognized and celebrated in our community. They are supported and sponsored by endowments and commissions from around the city, county and state. They have been in operation since 1958, making it one of the oldest continually operating community theaters in Washington State. Their season consists of many community -supported productions in a variety of genres of theater. The Edmonds Driftwood Players also support an education program that includes camps, classes, workshops, and other outreach programs in support of families with housing insecurities and a scholarship program for students pursuing theatre arts. Attachments: Driftwood Players Lease -Back 2022 Wade James REVISED Addendum No. 1 to Wade James Theater Lease 9.21.2022_unsigned Packet Pg. 508 2.9.a MUNICIPAL LEASE AND LEASE BACK THIS LEASE AND LEASE BACK ("Lease") is made this day of c 2017, by and between the City of Edmonds, a Washington municipal corporation (hereinafter "CITY"), and the Edmonds Driftwood Players, Inc., Edmonds, Washington (hereinafter "LESSEE"). WITNESSETH: 1. Description. The CITY, for and in consideration of the covenants and agreements hereinafter contained, hereby demises, lets and leases unto the LESSEE, and the LESSEE for and in consideration of the rentals hereinafter provided and the covenants and agreements hereinafter contained, hereby demises, lets and leases back unto the CITY the premises described in Exhibit "A" attached hereto and by this reference incorporated herein as if set forth in full (hereinafter referred to as the "Premises"). 2. Term of Lease. The lease by the CITY to the LESSEE, and the lease by the LESSEE back to the CITY, shall be for a term of five (5) years, commencing on the 1 ' day of November 2017 and terminating on the 31 1 day of October, 2022. This Lease may be renewed for successive five (5) year terms thereafter upon mutual agreement of the parties. A written request for a five (5) year renewal shall be made by the LESSEE on or before July 31 st of the last year of the current term. In the event that a donation or grant anticipated by the LESSEE requires a longer Lease term, the LESSEE will bring this circumstance to the attention of the CITY, and the CITY will take such circumstance into account at that time, rather than at the end of the current Lease term, to determine if an extension of the Lease term will be granted. Any renewal or extension of the Lease term must be accomplished in writing with the same formalities required of the execution of this Lease. 3. CITY's Fight of Occupancy. The CITY shall have the prior right to occupy of any or all of the Premises upon payment of rent to LESSEE, which rental shall not exceed prevailing rates for comparable space. In the event CITY desires to exercise its prior right of occupancy, it shall give LESSEE ninety (90) days' written notice. Subject to the notice provided, the right of the CITY's occupancy shall prevail over all others. Packet Pg. 509 2.9.a 4. LESSEE's Right of Occupancy. During any time that all or any portion of the Premises is not required for occupancy by the CITY, the LESSEE may use and/or rent the unneeded portion to suitable tenants approved by the CITY. 5. Schedule of Occupancy. The Department of Parks and Recreation of the City of Edmonds shall maintain a schedule of occupancy for the Premises. The CITY and the LESSEE shall send a copy of all notices of occupancy to said Department of Parks and Recreation, which shall maintain a calendar of occupancy taken from said written notices, and shall maintain the notices in a chronological file. 6. Rental Fees. During any time that all or any portion of the Premises is not required for occupancy by the CITY, the LESSEE may use the Premises rent-free. And during such times as the CITY is not occupying the Premises, the LESSEE may rent the unneeded portion to suitable persons or organizations approved by the CITY for rental fees agreed to by the LESSEE and the CITY. For the purpose of determining reasonable rental fees, the LESSEE and the CITY may agree by an exchange of letters from time to time regarding a schedule of rental fees. 7. Hold Harmless. The LESSEE shall defend, indemnify, and hold harmless the CITY, its officers, officials, employees and volunteers from and against any and all claims, suits, actions, or liabilities for injury or death of any person, or for loss or damage to property, which arises out of the LESSEE's use of the Premises, or from the conduct of the LESSEE's business, or from any activity, work or thing done, permitted, or suffered by the LESSEE in or about the Premises, except only such injury or damage as shall have been occasioned by the sole negligence of the CITY. It is further specifically and expressly understood that the indemnification provided herein constitutes the LESSEE's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated and agreed to by the LESSEE and the CITY. The provisions of this section shall survive the expiration or termination of this Lease. 8. Insurance. A. Insurance Term. The LESSEE shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property that may arise from or in connection with the LESSEE's operation and use of the leased Premises. B. No Limitation. The LESSEE's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the LESSEE to the coverage Packet Pg. 510 2.9.a provided by such insurance, or otherwise limit the CITY's recourse to any remedy available at law or in equity. C. Minimum Scope of Insurance. The LESSEE shall obtain insurance of the types and coverage described below: i. Commercial General Liability insurance shall be at least as broad as Insurance Services Office (ISO) occurrence form CG 00 01 and shall cover premises and contractual liability. The CITY shall be named as additional an insured on LESSEE's Commercial General Liability insurance policy using ISO Additional Insured -Managers or Lessors of Premises Form CG 20 11 or a substitute endorsement providing at least as broad coverage. ii. Property insurance shall be written on an all risk basis. D. Minimum Amounts of Insurance. The LESSEE shall maintain the following insurance limits: i. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. ii. Property insurance shall be written covering the full value of the LESSEE's property and improvements with no coinsurance provisions. E. Other Insurance Provisions. The LESSEE's Commercial General Liability insurance policy or policies are to contain, or be endorsed to contain that they shall be primary insurance as respect the CITY. Any insurance, self-insurance, or self - insured pool coverage maintained by the CITY shall be excess of the LESSEE's insurance and shall not contribute with it. F. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. G. Verification of Coverage. The LESSEE shall furnish the CITY with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the LESSEE. H. Waiver of Subro ag tion. The LESSEE and the CITY hereby release and discharge each other from all claims, losses and liabilities arising from or caused by Packet Pg. 511 2.9.a any hazard covered by property insurance on or in connection with the Premises. This release shall apply only to the extent that such claim, loss or liability is covered by insurance. I. CITY's Property Insurance. The CITY shall purchase and maintain during the term of the Lease all-risk property insurance covering the Premises for full replacement value of the building thereon without any coinsurance provisions. J. Notice of Cancellation. The LESSEE shall provide the CITY with written notice of any policy cancellation within two business days of its receipt of such notice. K. Failure to Maintain Insurance. Failure on the part of the LESSEE to maintain the insurance as required shall constitute a material breach of the Lease, upon which the CITY may, after giving five business days notice to the LESSEE to correct the breach, terminate the Lease or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the CITY on demand. L. CITY Full Availability of LESSEE Limits. If the LESSEE maintains higher insurance limits than the minimums shown above, the CITY shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the LESSEE, irrespective of whether such limits maintained by the LESSEE are greater than those required by this Lease or whether any certificate of insurance furnished to the CITY evidences limits of liability lower than those maintained by the LESSEE. 9. Liens and Encumbrances Prohibited. At no time shall the LESSEE, or its permittees or sub -tenants, cause or allow to be caused any encumbrances or liens against the Premises. In the event that any encumbrances or liens do attach thereto, the CITY shall have the right at any time to satisfy the same and notify the LESSEE in writing that this Lease shall be immediately terminated. In the event this Lease is terminated as set forth in this provision, all other provisions relating to this Lease as to expiration shall be applicable as if the Lease had terminated for the reason of expiration of time. 10. Maintenance and Custodial Services. The LESSEE shall provide at its expense reasonable maintenance and custodial services to the satisfaction of the CITY and commensurate with CITY standards for the CITY municipal systems. Such maintenance and custodial services include, but are not limited to [the following/the list Packet Pg. 512 2.9.a set forth in Exhibit `B" attached hereto and incorporated herein by this reference]: [Include detailed list here, or if extensive, in an Exhibit `B"]. 11. Limitation of Liability of CITY. The CITY shall not be liable for any damages or liabilities occasioned by the failure to keep the Premises in repair and shall not be liable for any damage done or occasioned by plumbing, electrical wiring fixtures, gas, water, steam or other pipes or sewage or the bursting or leaking thereof, nor for damages occasioned by water, snow or ice being upon or coming through the roof, doors or other parts of the building on the Premises, save and except by reason of the negligence of the CITY, its employees, permittees, or subtenants. 12. Alterations and Repairs by LESSEE. The LESSEE shall at its own expense make such alterations and repairs to the Premises as may be required for the purposes of its use and occupancy; provided, however, that any substantial change in the floor plan or structural alterations must be approved by the CITY in writing. It shall be the duty of the LESSEE to maintain the Premises in a good and habitable state of repairs and the same shall be done at the expense of the LESSEE. In the event that the Premises are in need of repair and the same is not repaired by the LESSEE, the CITY may notify the LESSEE in writing that the same must be accomplished within sixty (60) days. In the event that the repair or repairs are not perfected within that time period, the CITY may thereafter notify the LESSEE in writing that this Lease has terminated and the same shall be terminated with the same provisions as if the Lease had expired by reason of time. 13. Destruction of Premises. In the event that the Premises or the building thereon is totally destroyed by fire or other casualty, the LESSEE may, at its option, terminate this Lease, or it may rebuild the building situated on the Premises. In the event of a partial destruction of said building by fire or other casualty, the LESSEE may, at its option, terminate this Lease or rebuild or repair the building situated on the Premises. Further, in the event of destruction or partial destruction by fire or other casualty, neither the CITY nor the LESSEE shall claim damages, one from the other, irrespective of negligence. 14. Public Place. Notwithstanding the exclusivity of occupancy granted from time to time by the terms of this Lease, the Premises shall be considered a public place insofar as CITY ordinances are applicable to public places. It is further understood that the Premises, including the building thereon, shall at all times be open for inspection and search by duly authorized personnel working on behalf of the CITY, including but not limited to fire, police, building officials, and water and sewer personnel. Packet Pg. 513 2.9.a 15. Asssignment. This Lease shall not be assignable in any respect whatsoever by the LESSEE or by the CITY. 16. Notices. All notices required by the terms of this Lease, or notices of breaches thereof, shall be sent by certified or registered mail to the City of Edmonds at 121 5th Avenue North, Edmonds, Washington 98020 and all such notices to the LESSEE shall be sent by registered or certified mail and addressed to the Edmonds Driftwood Players, Inc. at P.O. Box 385, Edmonds, Washington 98020. Delivery of all notices shall be conclusively presumed to be effective upon such posting in the United States mail, postage prepaid. 17. Utilities. All utilities shall be paid by the LESSEE, including but not limited to water, sewer, heat, electricity, telephone and internet services. In the event said payments are not kept current, the CITY shall have the right to pay the same and declare this Lease terminated. In this event, the CITY shall notify the LESSEE in writing that this Lease shall be immediately terminated. In the event this Lease is terminated as set forth in this provision, all other provisions relating to this Lease as to expiration shall be applicable as if the Lease had terminated for the reason of expiration of time. 18. Costs and Attorneys Fees. In the event of a failure of either of the parties to perform any obligation created by this Lease, the defaulting party agrees to pay all damages and costs necessarily incurred by the injured party, including reasonable costs and attorneys' fees. 19. Expiration of Lease. Upon the expiration of this Lease, all buildings and improvements on the Premises shall become the property of the CITY and shall be subject to no encumbrances or liens whatsoever. Upon expiration, the LESSEE shall quit and surrender the Premises without demand or further notice and leave the same in a neat and clean condition, and shall deliver all keys belonging to the Premises to the CITY. 20. Termination of Lease. Termination shall operate to discharge all obligations that are executory by either party on or after the effective date of termination, but any right of a party based upon performance or breach of this Lease prior to the effective date of termination shall survive. Any portion of this Lease not terminated shall remain in full force and effect as if no termination were made. Other than the other reasons for termination noted elsewhere in this Lease, the Lease may be terminated in whole or in part: Packet Pg. 514 2.9.a (a) If the LESSEE fails to comply with the terms and conditions of this Lease, and the CITY deems the continuation of the Lease may be substantially detrimental to the CITY'S interests, the CITY shall notify the LESSEE of the termination, the reasons thereof, and the effective date. (b) By the mutual written agreement of the CITY and the LESSEE, the agreement to terminate shall include the conditions of termination, effective date and in the case of termination in part, the portion to be terminated. It may also include an option for the LESSEE to cure the conditions of termination prior to a specific date before the effective date of termination. Upon termination, the LESSEE shall quit and surrender the Premises without demand or further notice and leave the same in a neat and clean condition, and shall deliver all keys belonging to the Premises to the CITY. (c) In the event that, during the term of this Lease, the CITY determines that it is in the best interests of its citizens to develop or redevelop any of the leased Premises in a way that would preclude the LESSEE's use of the Premises as contemplated herein, the CITY shall provide the LESSEE with One Hundred Eighty (180) days' notice of termination of this Lease. Upon termination, LESSEE shall quit and surrender the Premises without demand or further notice and leave the same in a neat and clean condition, and shall deliver all keys belonging to the Premises to the CITY. 21. Removal of LESSEE's PropertX. In the event of any entry in, or taking possession of, the leased Premises upon expiration or termination of this Lease, the CITY shall have the right, but not the obligation, to remove from the leased Premises all personal property located therein, and may place the same in storage in a public warehouse at the expense and risk of the owners thereof. 22. Non -Waiver of Breach: The failure of a party to insist upon strict performance of any of the covenants and agreements of this Lease, or to exercise any option herein conferred in any one or more instances, shall not be construed to be a waiver or relinquishment of any such provision, or any other covenants or agreements, but the same shall be and remain in full force and effect. 23. Modification. Modification or amendment of the terms and conditions of this Lease shall only be made in writing, signed by both parties. 24. Complete Agreement: This Lease is the complete expression of the agreement of the parties to the terms and conditions hereof. Any oral or written representations or understandings not expressly incorporated herein are excluded. Packet Pg. 515 2.9.a 25. Severability. If a court of competent jurisdiction holds any part, term, or provision of this Lease to be illegal or invalid, in whole or in part, the validity of the remaining provisions shall not be affected, and the parties' rights and obligations shall be construed and enforced as if the Lease did not contain the particular invalid provision. 26. Jurisdiction. This Lease has been made and shall be construed as having been made and delivered under the laws of the State of Washington. Any action at law, suit in equity, or judicial proceeding arising hereunder shall be instituted and maintained only in any of the courts of competent jurisdiction of Snohomish County, Washington. EXECUTED this day of , 2017. LESSOR: CITOF EDMONDS •P-0 / David O. Earling, Mayor ATTEST/AUTHENTICATED: catt Passey, City Cle APPROVED AS TO FORM: Office of the City Attorney PLAYERS, INC. p�iDrFrF a Packet Pg. 516 2.9.a STATE OF WASHINGTON ) )Ss COUNTY OF ) On this '�. day of 1 W , 2017, before me, the undersigned, a Notary Public in and for ' e TSate 0 Washington, duly commissioned and sworn, person lly ppeared to me known to be the I . - of the corporatio that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation. WITNESS my hand and official seal hereto affixed the day and year first above written. i �L NOTARY PUBLIC + My comrrtissian expi .. 7"XAP1RGF-,S Notify PabIIC State of W83kwgton KEITHALBERT G15HRIG MY COMMISSION EXPIRES May 05, 2019 Packet Pg. 517 2.9.a Exhibit A Real Property Description The property known as the Wade James Theater, located at 950 Main St., Edmonds, Washington 98020, which is more particularly described in the records of Snohomish County as follows: Property Description CITY OF EDMONDS BLK 068 D-00 - LOTS 6 THRU 34 INCL_ Property Category Land and Improvements ;Status Active, Locally Assessed 'Tax Code Area 00210 Use Code 721 Entertainment Assembly Inc. Unit of Measure Acre(s) Size (gross) 12.2 ,a= m_ N J L d L d E i d N N O N Y V m d N R d J 0 L d a 0 0 3 �L d E t 0 a Q Packet Pg. 518 2.9.a Exhibit B Maintenance and Custodial Services Lessee responsibilities: Lessee is responsible for the cleaning and maintenance of the following: All interior and exterior property custodial services, including but not limited to floor and carpet cleaning and maintenance, trash and recycling, and walkway cleaning and clearing (snow); All interior finishes and surfaces; All interior and exterior building lighting and electrical service (except lighting in parking lot); All building HVAC-R; Building water and plumbing systems (including BAT testing) and fixtures (excluding under stage pump); Exterior finishes, including painting and regular cleaning; (City will provide color and paint as needed) Exterior windows; Locks, security and/or fire system maintenance and testing; and Building structural repair due to program specific damage (doors, windows, siding, etc.). City Facilities and Parks, Streets responsibilities: City will have the following maintenance responsibilities: All landscaping services (to be performed seasonally by the City of Edmonds Parks and Recreation Department) including but not limited to: parking lot blowing as required (Fall); grass mowing; drainage trenching at building and parking lot; flower bed maintenance; tree trimming; and removal of designated dangerous trees; Supplying paint for exterior body and trim of building on an as needed basis; Roof cleaning and gutter cleaning annually; Parking lot de-icing as needed (Streets); Parking lot maintenance, including lot striping and sink hole and asphalt repairs (Streets); and Building structural repair due to normal use and aging (doors, roof, windows, siding, etc.). Packet Pg. 519 2.9.b ADDENDUM NO. 1 TO MUNICIPAL LEASE AND LEASE BACK WHEREAS, the City of Edmonds, a Washington municipal corporation (the "City"), and the Edmonds Driftwood Players, Inc., a Washington non-profit association (the "Lessee"), entered into a Municipal Lease and Lease Back ("Lease"), dated September 28, 2017, for the lease of the Wade James Theater, located at 950 Main Street, Edmonds, Washington; and WHEREAS, the initial term of the Lease is November 1, 2017 through October 31, 2022; and WHEREAS, Paragraph 2 of the Lease authorizes the parties to renew the Lease for successive five (5) year terms upon mutual agreement, and requires such renewal to be "accomplished in writing with the same formalities required of the execution of this Lease"; and WHEREAS, the City Council of the City of Edmonds has determined that it is in the best interests of the public to renew the Lease for a five (5) year period, and the Lessee agrees; NOW, THEREFORE, in consideration of the mutual benefits to be derived and the promises set forth herein, the parties agree as follows: 1. The Lease executed by the parties on September 28, 2017 is hereby renewed for a five (5) year term ending October 31, 2027. The terms of the Lease shall not be affected except as set forth herein and the remaining terms are hereby incorporated by this reference as fully as if herein set forth. All prior understandings, written or oral, shall be deemed merged with the provisions of this Addendum and with the Lease. 2. This Addendum shall be effective as of the date set forth below. DATED THIS DAY OF CITY OF EDMONDS Michael Nelson, Mayor 2022. EDMONDS DRIFTWOOD PLAYERS Melody Mislin, EDP Treasurer ATTEST/AUTHENTICATED: Kelly McDonald, EDP Board Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Packet Pg. 520 2.9.b STATE OF WASHINGTON ) )ss COUNTY OF ) On this day of 2022, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Melody Mislin, the Treasurer of the Edmonds Driftwood Players, Inc., and stated that s/he is authorized to execute this document on behalf of said corporation for the uses and purposes herein mentioned. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC Printed Name: My commission expires: STATE OF WASHINGTON ) )ss COUNTY OF ) On this day of 2022, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Kelly McDonald, a Board Member of the Edmonds Driftwood Players, Inc., and stated that s/he is authorized to execute this document on behalf of said corporation for the uses and purposes herein mentioned. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC Printed Name: My commission expires: Packet Pg. 521 2.10 City Council Agenda Item Meeting Date: 10/11/2022 Public pedestrian and utility easements along Pine Street adjacent to Point Edwards development Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History n/a Staff Recommendation Forward item to consent agenda for approval. Narrative The Point Edwards development, located at the west end of Pine Street, was a phased multi -family development project. The development located along the north side of Pine Street is managed by the Point Edwards Condominium Owners Association and the development along the south side of Pine Street is managed by the 50 Pine Street Homeowners Association. Throughout the course of development, significant road improvements were made along Pine Street, including the construction of sidewalks on both sides of the street and scenic pedestrian overlooks in various locations. For those portions of improvements located on private property, public easements shall be provided. The scenic overlook easements were recorded in 2007, but there is no record of the pedestrian easements being recorded. Given the long history with this project, it is not clear if the pedestrian easements were ever brought before City Council for approval and therefore staff is presenting these items at this time. In addition, with the construction of the last building at 50 Pine Street, the 3" water meter and associated vault was placed on private property and therefore, a public utility easement shall be provided. Attachments: Attachment 1 - Vicinity Map Attachment 2 - Pedestrian Easement Point Edwards Attachment 3 - Pedestrian Easement 50 Pine Street Attachmnet 4 - Utility Easement 50 Pine Street Packet Pg. 522 1 2.10.a I i City of Edmonds Pt Edwards Vicinity Map 0 0 505.19 1,010.4 Feet 752.3 This ma Is a user generated static output from an Internet mapping site and is fc 9,028 P B p pp g reference only. Data layers that appear on this map may or may not be accuratf WGS_1984_Web_Mercator_Auxiliary_Sphere current, or otherwise reliablf © City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTIOI c Legend—°� to Sections Boundary Sections N Edmonds Boundary to M ArcSDE.GIS.PROPERTY_BUILDIP d ArcSDE.GIS.STREET_CENTERLIN — <all other values, 7 Interstate C Principal Arterial c Minor Arterial; Collector 2 Local Street; On Ramp ram+ State Highways tZ .....-. <all other values, V -- 0 1 d 2 Q M County Boundary Parks C ArcSDE.GIS.PROPERTY_WASHII 'v ArcSDE.GIS.PROPERTY_CITIES ArcSDE.GIS.PROPERTY CITIES r City of Edmonds C N City of Lynnwood E City of Mountlake Terrace V M Unincorporated King Cc; Unincor Q City of Woodway C Citv of Arlinaton: Citv of Bothell: C W E Notes to Q Packet Pg. 523 1 2.10.b Return Address: City Clerk City of Edmonds 121 - 5th Ave. N. Edmonds, WA 98020 PEDESTRIAN EASEMENT Property Address: 21,31,41,51,61,71,45,55,65,75,81,93 Pine Street, Edmonds, WA 98020 Grantee: City of Edmonds Legal: see attached Assessor's Property Tax Parcel No.: 270326-002-006-00 IN CONSIDERATION of benefits to accrue to the grantors herein, the undersigned, Point Edwards Condominium Owners Association, ("GRANTORS") hereby grant to the CITY OF EDMONDS, a Washington Municipal Corporation ("GRANTEE"), a permanent public pedestrian easements for the location and operation of sidewalks and necessary appurtenances, over. across, through, and below the following described property, together with the right of access to the easement at any time for the stated purposes. The easements hereby granted is located in the COUNTY OF SNOHOMISH, STATE OF WASHINGTON, and are more particularly described in the attached Exhibit "A". The easement areas are depicted in the drawings attached Exhibit "B", "B-1". "13-2". GRANTORS understand and agree for themselves and their successors and assigns not to cause or allow the construction or maintenance of any building or other structure in or upon the area conveyed without the prior written consent of GRANTEE, which may be granted or allowed in GRANTEE'S sole discretion. GRANTORS understand and agree that GRANTEE may cause the summary removal of any such building or structure so placed without GRANTORS' consent and that GRANTORS shall make no claim for and shall hold GRANTEE harmless from any claim by a third person for damage to or destruction of the property so removed. GRANTEE agrees to indemnify, defend and hold GRANTORS harmless from any and all liability or damage, including attorneys' fees and costs, incurred or arising directly from GRANTEE's use of the easements as stated above, except those arising from any of GRANTORS' acts, omissions or negligence. GRANTORS expressly reserve all rights not inconsistent with those granted to GRANTEE herein. DATED THIS 1 - DI OF k U 2022 Presi e t of Association STATE OF WASHINGTON) ) ss COUNTY OF S OtrO "11) On this day personally appeared before me Ito me known to be the individuals described in and who executed the within and foregoing instrument4eZacknowdged that they signed the same as their free and voluntary act and deed, for the uses and purposes there,,, fiin.meentioned. UNDER MY HAND AND OFFICIAL SEAL THIS i� L� DAY OF C�t/a�v1�` •,.••... gad 2Q �S3YIdx�#�i•��I� NOTARY BLIC in and for the j State of Washington, residing at ,.Q 09905 A� Packet Pg. 524 2.10.b Accepted by the City Council dated CITY OF EDMONDS Michael Nelson, Mayor day of 2022. ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Packet Pg. 525 2.10.b EXHIBIT "A" POINT EDWARDS PINE STREET SIDEWALK EASEMENT LEGAL DESCRIPTIONS LEGAL DESCRIPTION OF ENTIRE PROPERTY: PARCEL "B" OF CITY OF EDMONDS LOT LINE ADJUSTMENT AS RECORDED UNDER SNOHOMISH COUNTY RECORDING NO. 2002415001, AND CORRECTION THERETO RECORDED UNDER SNOHOMISH CUNTY RECORDING NO. 200204291076, RECORDS OF SNOHOMISH COUNTY, WASHINGTON. EASEMENT "D": THAT PORTION OF SAID PARCEL `B" DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF PARCEL "B" OF CITY OF EDMONDS LOT LINE ADJUSTMENT AS RECORDED UNDER SNOHOMISH COUNTY RECORDING NO. 200202145001, AND CORRECTION THERETO RECORDED UNDER SNOHOMISH COUNTY RECORDING NO. 200204291076, RECORDS OF SNOHOMISH COUNTY, WASHINGTON.; THENCE S 88°51'46"E , ALONG THE SOUTH LINE THEREOF, A DISTANCE OF 839.52 FEET TO AN ANGLE POINT 1N THE BOUNDARY OF SAID PARCEL "B" ; THENCE N 21035'00"W, ALONG THE BOUNDARY LINE OF SAID PARCEL "B", A DISTANCE OF 29.43 FEET TO A POINT HEREINAFTER FEFERRED TO AS "POINT A", AND THE TRUE POINT OF BEGINNING; THENCE CONTINUING N 21035'00"W 80.11 FEET TO A POINT OF CURVE TO THE RIGHT, HAVING A RADIUS OF 130.00 FEET; THENCE NORTHERLY, ALONG SAID CURVE, THROUGH A CENTRAL ANGLE OF 5°28' 19", AN ARC DISTANCE OF 12.42 FEET TO A POINT HEREINAFTER REFERRED TO AS "POINT B"; THENCE, DEPARTING FROM SAID CURVE ON A NON -TANGENT LINE, S 07033'58"W 32.89 FEET; THENCE S 28058'49"E 42.62 FEET; THENCE S 33012'58"E 17.80 FEET; THENCE S 78051'51"E 7.55 FEET TO THE POINT OF BEGINiNNTNG. EASEMENT "E": THAT PORTION OF SAID PARCEL `B" DESCRIBED AS FOLLOWS: COMMENCING AT SAID "POINT B"; THENCE N 29041'30"E 203.48 FEET TO THE TRUE POINT OF BEGINNING, BEING A POINT ON A CURVE CONCAVE TO THE SOUTH, HAVING A RADIUS OF 185.50 FEET, AND THROUGH WHICH POINT A RADIAL LINE BEARS N 27002'48"W; THENCE EASTERLY, ALONG SAID CURVE TO THE RIGHT, THROUGH A CENTRAL ANGLE OF 37°27'47", AN ARC DISTANCE OF 121.29 FEET TO A POINT ON A CURVE CONCAVE TO THE SOUTH, HAVING A RADIUS OF 215.00 FEET, AND THROUGH WHICH POINT A RADIAL LINE BEARS N 07046'13"E; THENCE WESTERLY, ALONG SAID CURVE TO THE LEFT, THROUGH A CENTRAL ANGLE OF 32010'16", AN ARC DISTANCE OF 120.72 FEET TO THE POINT OF BEGINNING. Packet Pg. 526 2.10.b EXHIBIT "A" POINT EDWARDS PINE STREET SIDEWALK EASEMENT LEGAL DESCRIPTIONS EASEMENT "F": THAT PORTION OF SAID PARCEL "B" DESCRIBED AS FOLLOWS: COMMENCING AT SAID "POINT A'; THENCE N 38038'54"E 349.57 FEET TO THE TRUE POINT OF BEGINNING, BEING A POINT ON A CURVE CONCAVE TO THE SOUTHWEST, HAVING A RADIUS OF 215.00 FEET, AND THROUGH WHICH POINT A RADIAL LINE BEARS N 16048'48"E, THENCE SOUTHEASTERLY, ALONG SAID CURVE TO THE RIGHT, THROUGH A CENTRAL ANGLE OF 07036' 12", AN ARC DISTANCE OF 28.53 FEET; THENCE S 65035'00"E 37.89 FEET TO A POINT OF CURVE TO THE RIGHT, HAVING A RADIUS OF 530.00 FEET; THENCE SOUTHEASTERLY, ALONG SAID CURVE, THROUGH A CENTRAL ANGLE OF "52'21", AN ARC DISTANCE OF 35.82 FEET TO A POINT ON A CURVE CONCAVE TO THE SOUTHWEST, HAVING A RADIUS OF 335.50 FEET, AND THROUGH WHICH POINT A RADIAL LINE BEARS N 32047'24"E; THENCE NORTHWESTERLY, ALONG SAID CRUVE TO THE LEFT, THROUGH A CENTRAL ANGLE OF 17030'37", AN ARC DISTANCE OF 102.53 FEET TO THE POINT OF BEGINNING. EASEMENT "G": THAT PORTION OF SAID PARCEL `B" DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF SAID PARCEL "B"; THENCE N 88051'46"W, ALONG THE SOUTH LINE THEREOF, A DISTANCE OF 250.36 FEET TO THE TRUE POINT OF BEGINNING; THENCE, CONTINUING ALONG SAID SOUTH LINE, N 88051'46"W A DISTANCE OF 113.69 FEET TO A POINT OF CURVE TO THE RIGHT, HAVING A RADIUS OF 470.00 FEET; THENCE, CONTINUING ALONG SAID SOUTH LINE, ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 26020'45", AN ARC DISTANCE OF 216.12 FEET TO A POINT ON A CURVE CONCAVE TO THE NORTHEAST, HAVING A RADIUS OF 502.50 FEET, AND THROUGH WHICH POINT A RADIAL LINE BEARS S 25006'08"W; THENCE SOUTHEASTERLY, ALONG SAID CURVE TO THE LEFT, THROUGH A CENTRAL ANGLE OF 23057'54", AN ARC DISTANCE OF 210.18 FEET; THENCE S 88051'46"E 46.78 FEET, THENCE S 83041'34"E 52.64 FEET; THENCE N 61 °33'23"E 1324 FEET; THENCE S 44026' 10"E 10.42 FEET TO THE POINT OF BEGINNING. Packet Pg. 527 2.10.b EXHIBIT "B" POINT EDWARDS PINE STREET SIDEWALK EASEMENTS I I' P.O.B. SW CORNER PARCEL "B" -z I ` I' I N.T.S. I , I ' ESMT "D" REFER TO 50 PINE STREET I PEDESTRIAN EASEMENT FOR \% EASEMENT "A" AND "C" z POINT "B" a POINT "C" \% I ESMT "E" ESMT "A" PARCEL "B", LLA REC# 200202145001 & 200204291076 ^p ESMT "F" I O �b ESMT "C" I. j ESMT "G" L--_HANS/007 EN SURVEYING LAND SURVEYORS & CONSULTANTS 230 AUBURN WAY S., STE 2A, AUBURN, WA 98002 TEU 425-235-8440 Packet Pg. 528 2.10.b EXHIBIT "B-1" POINT EDWARDS ESMT "D" PINE STREET SIDEWALK EASEMENTS POINT "A' ' POINT "C" �\ ESMT "A" ` REFER TO 50 PINE STREET ' PEDESTRIAN EASEMENT FOR 1 EASEMENT "A" AND "C" I 011 1 1 PARCEL "B", LLA REC# 200202145001 & 200204291076 i �ESMT "F" HANSEN SURVEYING LAND SURVEYORS & CONSULTANTS 230 AUBURN WAY S., STE 2A, AUBURN, WA 98002 TEL 425-235-8440 Packet Pg. 529 2.10.b EXHIBIT "B- 2" POINT EDWARDS PINE STREET SIDEWALK EASENZNTS LOT 3, SP I REC# 8101160175 i / / Q i I / b1A'OH JNE PARCEL "B", LLA REC# 200202145001 & 200204291076 I�ESMT "G" I HANSEN SURVEYING LAND SURVEYORS & CONSULTANTS 230 AUBURN WAY S., STE 2A, AUBURN, WA 98002 TEU 425-235-8440 Packet Pg. 530 2.10.c MONA M TROUP Notary Public State of Washington Commission # 162289 My Comm. Expires Nov 15, 2024 Return Address: City Clerk City of Edmonds 121 - 5th Ave. N. Edmonds, WA 98020 PEDESTRIAN EASEMENT Property Address: 50 Pine Street, Edmonds, WA 98020 Grantee: City of Edmonds Legal: see attached Assessor's Property Tax Parcel No.: 270326-001-041-00 IN CONSIDERATION of benefits to accrue to the grantors herein, the undersigned, 50 Pine Street Owners Association, ("GRANTORS") hereby grant to the CITY OF EDMONDS, a Washington Municipal Corporation ("GRANTEE"), a permanent public pedestrian easements for the location and operation of sidewalks and necessary appurtenances, over, across, through, and below the following described property, together with the right of access to the easement at any time for the stated purposes. The easements hereby granted is located in the COUNTY OF SNOHOMISH, STATE OF WASHINGTON, and are more particularly described in the attached Exhibit A. The easement areas are depicted in the drawings attached Exhibit B, B-1. GRANTORS understand and agree for themselves and their successors and assigns not to cause or allow the construction or maintenance of any building or other structure in or upon the area conveyed without the prior written consent of GRANTEE, which may be granted or allowed in GRANTEE'S sole discretion. GRANTORS understand and agree that GRANTEE may cause the summary removal of any such building or structure so placed without GRANTORS' consent and that GRANTORS shall make no claim for and shall hold GRANTEE harmless from any claim by a third person for damage to or destruction of the property so removed. GRANTEE agrees to indemnify, defend and hold GRANTORS harmless from any and all liability or damage, including attorneys' fees and costs, incurred or arising directly from GRANTEE's use of the easements as stated above, except those arising from any of GRANTORS' acts, omissions or negligence. GRANTORS expressly reserve all rights not inconsistent with those granted to GRANTEE herein. DATED THIS DAY O Pre i nt of ssociatio STATE OF WASHINGTON) ) ss COUNTY OF SNOHOMISH) On this day personally appeared before me6f ru kijrSLhnU&rnekno1A,ntobethe individuals described in and who executed the withiq and foregoing instrument and acknowledged that signed the sarne as "+-rl : free and voluntary act and deed, for the uses and purposes therein mentioned. UNDER M�Y HAND AND OFFICIAL SEAL THIS L"1 , 2022. nm&m NOTARY PUBLIC in and for the State of Washington, residing at V 22 DAY OF Packet Pg. 531 2.10.c Accepted by the City Council dated CITY OF EDMONDS Michael Nelson, Mayor day of 2022. ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Packet Pg. 532 2.10.c EXHIBIT "A" 50 PINE STREET SIDEWALK EASEMENT LEGAL DESCRIPTIONS LEGAL DESCRIPTION OF ENTIRE PROPERTY: LOT 3 OF CITY OF EDMONDS SHORT PLAT RECORDED UNDER SNOHOMISH COUNTY RECORDING NO. 8101160175, RECORDS OF SNOHOMISH COUNTY, WASHINGTON. LEGAL DESCRIPTION OF SIDEWALK EASEMENT AREAS: EASEMENT "A": THAT PORTION OF SAID LOT 3 DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF PARCEL `B" OF CITY OF EDMONDS LOT LINE ADJUSTMENT AS RECORDED UNDER SNOHOMISH COUNTY RECORDING NO. 200202145001, AND CORRECTION THERETO RECORDED UNDER SNOHOMISH COUNTY RECORDING NO. 200204291076, RECORDS OF SNOHOMISH COUNTY, WASHINGTON.; THENCE S 88051'46"E , ALONG THE SOUTH LINE THEREOF, A DISTANCE OF 839.52 FEET TO AN ANGLE POINT IN THE BOUNDARY OF SAID PARCEL "B" THENCE N 21035'00"W, ALONG THE BOUNDARY LINE OF SAID PARCEL "B", A DISTANCE OF 29.43 FEET TO A POINT HEREINAFTER REFERRED TO AS "POINT A" THENCE N 55040'00"E 61.52 FEET TO THE TRUE POINT OF BEGINNING; THENCE N 00035'14"E 29.81 FEET: THENCE N 46058'31"W 26.24 FEET TO A POINT HEREINAFTER REFERRED TO AS "POINT C' ; THENCE S 21035'00"E 51.31 FEET TO THE POINT OF BEGINNING, - EASEMENT "C": THAT PORTION OF SAID LOT 3 DESCRIBED AS FOLLOWS: COMMENCING AT SAID "POINT A", - THENCE N 52039'43"E 318.68 FEET TO THE SOUTHERLY RIGHT OF WAY OF PINE STREET AND THE TRUE POINT OF BEGINNING; THENCE S 65035'00"E ALONG SAID RIGHT OF WAY, 1.46 FEET TO A POINT OF CURVE TO THE RIGHT, HAVING A RADIUS OF 470.04 FEET; THENCE SOUTHEASTERLY, ALONG SAID CURVE, THROUGH A CENTRAL ANGLE OF 10043' 13", AN ARC DISTANCE OF 87.95 FEET; THENCE S 54051'46"E ALONG SAID RIGHT OF WAY, 59.93 FEET; THENCE S 80004'12"W 13.42 FEET, THENCE N 56036'30"W 133.06 FEET; THENCE N 16002'45"W 8.10 FEET TO THE POINT OF BEGINNING. Packet Pg. 533 2.10.c I I I' P.O.B. SW CORN I I i EXHIBIT "B" 50 PINE STREET PINE STREET SIDEWALK EASEMENTS ER PARCEL "B" I N.T.S. REFER TO POINT EDWARDS ESMT "D" PEDESTRIAN EASEMENT FOR EASEMI NTS 'D','E','F' AND 'G' POINT "B" `% POINT "C" ESMT "A" 0 cb ESMT "G" ESMT "E" PARCEL "B", LLA REC# 200202145001 & 200214211111 ESMT "F" I ESMT "C" I ---HANSEN SURVEYING LAND SURVEYORS & CONSULTANTS 230 AUBURN WAY S., STE 2A, AUBURN, WA 98002 TEU 425-235-8440 Packet Pg. 534 2.10.c C N/ I EXHIBIT "B-1" 50 PINE STREET PINE STREET SIDEWALK EASEMENTS PARCEL "B", LLA REC# 200202145001 & 200204291076 C" w HANSEN SURVEYING LAND SURVEYORS & CONSULTANTS 230 AUBURN WAY S., STE 2A, AUBURN, WA 98002 TEU 425-235-8440 Packet Pg. 535 2.10.d Return Address: City Clerk City of Edmonds 121-51h Ave N. Edmonds, WA 98020 UTILITY EASEMENT Grantor: 50 Pine Street Homeowners Association Grantee: City of Edmonds Legal: see attached Assessor's Property Tax Parcel No.: 270326-001-041-00 Property Address: 50 Pine Street, Edmonds, WA 98020 IN CONSIDERATION of benefits to accrue to the grantor(s) herein, the undersigned, 50 Pine Street Homeowners Association, ("GRANTOR") hereby grant(s) to the CITY OF EDMONDS, a Municipal Corporation ("GRANTEE"), a permanent easement for the installation, construction, operation, maintenance, repair, reconstruction and/or replacement of a WATER METER, over, across, though, and below the following described property, and the further right, at GRANTEE's sole expense, to remove trees, bushes, undergrowth and other obstructions thereon interfering with the location, construction, operation, maintenance, repair, reconstruction and/or replacement of said WATER METER, together with the right to access to the easement at any time for the stated purposes. The easement hereby granted is located in the COUNTY OF SNOHOMISH, STATE OF WASHINGTON, and is more particularly described as the following property: Legal: See attached Exlmibit "A" and the easement area is depicted in the drawing attached as Exhibits `B" and "C". GRANTEE shall, at GRANTEE's sole expense, be responsible for the constriction, maintenance, and repair of said utility or utilities, provided GRANTOR, their heirs, or assigns shall not constrict any permanent structure over, upon, or within the permanent easement. GRANTEE agrees to indermiify, defend and hold GRANTOR harmless from any and all liability or damage, including attorney's fees and costs, incurred or arising directly from GRANTEE's use, maintenance, repair, replacement, relocation and reconstruction of and access to the systems, except those arising from any of GRANTOR'S acts, omissions or negligence. GRANTOR expressly reserves all rights not inconsistent with those granted to GRANTEE herein. Each party shall reasonably cooperate with the other in the perfonnance of their obligations stated herein and to affect the purposes of this Agreement. j DATED THIS DAY OF ` , 2022 ,Vesid_e'Pn_?o`f5.ssociation STATE OF WASHINGTON) ) ss COUNTY OF SNOHOMISH) On this day personally appeared before me, 4&11AAA ki CL, 6f7t1e known to be the individual(s) described in and who executed the within and foregoing instrut nt and acknowledged that they signed the same as their free and voluntary act and deed, the uses and purposes therein mentioned. UNDER MY HAND AND OFFICIAL SEAL THIS 17 DAY OF J�,lr , 2022 nqDqa oo avo MONA M TROUP NOTARY PUBLIC in and for the Stat of Washington, Notary Public Residing at State of Washington Commission # 162289 My Comm. Expires Nov 15, 2024 Packet Pg. 536 2.10.d Accepted by the City Council dated day of , 2022 CITY OF EDMONDS By ATTEST/AUTHENTICATED : Michael Nelson (Mayor) Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Packet Pg. 537 2.10.d EXHIBIT "A" � • I.I '1tY; �I�YY PINE STREET WATER METER EASEMENT LEGAL DESCRIPTIONS LEGAL DESCRIPTION OF F.NTIRF. PROPERTY: LOT 3 OF CITY OF EDMONDS SHORT PLAT RECORDED UNDER SNOHOMISH COUNTY RECORDING NO. 8101160175, RECORDS OF SNOHOMISH COUNTY, WASHINGTON. LEGAL DESCRIPTION OF WATER METER EASEMENT AREAS: EASEMENT "A": THAT PORTION OF SAID LOT 3 DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF PARCEL "B" OF CITY OF EDMONDS LOT LINE ADJUSTMENT AS RECORDED UNDER SNOHOMISH COUNTY RECORDING NO_ 200202145001, AND CORRECTION THERETO RECORDED UNDER SNOHOMISH COUNTY RECORDING NO. 200204291076, RECORDS OF SNOHOMISH COUNTY, WASHINGTON.; THENCE S 88"51'46" E, ALONG THE SOUTH LINE THEREOF, A DISTANCE OF 839.52 FEET TO AN ANULE POINT IN THE BOUNDARY OF SAID PARCEL "B"; THFNCF N 21035'00" W, ALONG THF. ROI.fNDARY LINF OF SAID PARCEL "B", A DISTANCE OF 29.43 FEET TO A POINT HEREINAFTER REFERRED TO AS "POINT A" THENCE N 15034AV E 182.69 FEET TO THE TRUE POINT OF BEGINNING; THENCE S 36005'02" E 10.06 FEET; THENCE N 40045'23" E 10.27 FEET; THENCE N 36"05'02" W 10.27 FEET TO THE SOUTHERLY RIGHT OF WAY OF PINE STREET, THENCE SOUTHWESTERLY ALONG SAID RIGHT OF WAY,10.32 FEET MORE OR LESS TU THE POINT OF BEGINNING; ��J a wasN,ti `,�ti �I Packet Pg. 538 2.10.d EXHIBIT "B" 50 PINE STREET PINE STREET WATER METER EASEMENTS P.O.B. I SW CORNER PARCEL V — —Z I N.T.S. Q H z 0 a ESMT •A• PARCEL "B•, LLA REG# ^y 2WM145001 d 200204291076 CN v Q` o �J�=•pF YYASiy�• i 'O • . Q 29538 -� r HANSEN SURVEYING LAND SURVEYORS & CONSULI'AN'PS 230 AUBURN 4YAY S., STE 2A. AUBURN, WA 98002 TEL: 425-235-8440 Packet Pg. 539 2.10.d 'A' EXHIBIT "C" 50 PINE STRM PINE STREET WATER METM EASEMENTS I _ _Z r d t• ii SfT,. -SMT'A' or b \ HANSEN SURVEYING LAND SURVEYORS & CONSULTANTS 230 AUBURN WAY S., STE 2A, AUBURN, WA 98002 TEL 425-235-8440 mm r � m om Q Packet Pg. 540 2.11 City Council Agenda Item Meeting Date: 10/11/2022 Parks, Recreation & Human Services Department - Q3 Update Staff Lead: Angie Feser Department: Parks, Recreation & Human Services Preparer: Angie Feser Narrative This is the 2022 third quarter update of the Parks, Recreation & Human Services (PRHS) Department's accomplishments for the months of July through September to the Parks & Planning Board. Attached is a more detailed list of the department's work for the three months. In addition, a PowerPoint presentation is planned for the October 12t" Board meeting to provide additional information and answer questions. Highlights for 2022 3rd Quarter (additional items found in attached Accomplishment List) 1. Administration: Agreements for concessionaires (6) and special events (1) completed. Oversight for 5 special events plus Summer Market, supporting Library renovation and operating and capital budget preparation and submittal. Salmon Safe certification draft report reviewed by city council. Continued work on possible parkland acquisitions 2. Civic Playfield Park Project: Construction continuing with amenities being installed such as athletic field turf and lights, inclusive playground, shade structure, concrete path, restroom foundation, and site underground utilities. All benches and tables adoptions sold (21 total). 3. Park Planning: Parks Maintenance greenhouse permit submittal completed and using new Job Order Contracting services for installation. New Parks Planner/Project Manager position started July 18th. Yost Park bridge #6 closed indefinitely. Off -site stormwater mitigation project (96" Ave Infiltration) is out to bid with construction slated for winter. 4. Parks Maintenance: Memorial bench replacements at Marina Beach Park, supported 5 special events plus both Summer and Uptown Markets. Replenished safety fall material at all city playgrounds. Yost pool and Spray Park operations at 7 days/week and Spray Park had seasonal closure mid -September. 5. Recreation and Cultural Services Programs: Q3 Permits - 46 shelter permits, 560 field rental hours and 50 gym rental hours. Programming included new weekly Summer Day Camp and 24 contracted youth camps; Adult Softball (63 teams) and Pickleball (18 teams) Leagues and new fitness classes. Supported public access for all city board and commission meetings at the Waterfront Center. Five Discovery Programs week-long outdoor summer camps, 8 Discovery Interpretive Tables at Olympic Beach, City Park, and Mathay-Ballinger Park (first City program Packet Pg. 541 2.11 there) and Beach Rangers patrolled the waterfront every day from Memorial Day through Labor Day weekend. 6. Arts & Cultural Division Effective September 1, 2022 this division was transferred to the Community Services/Economic Development Department. Our department will still manage the division's budget through the end of the year to support an easier transition. Currently the staff will remain at the Frances Anderson Center although the remainder of their new department is housed at City Hall. 7. Human Services Division: Supported Snohomish County's efforts to purchase America's Best Value Inn for an enhanced shelter. Provided Social Services support at each Edmonds Community Court. Accepted over 50 referrals and have 38 engaged clients. Completed integration of contracted service provider (social worker) with Police. Began outreach from City Hall Neighborhood Office to individuals along the Hwy 99 corridor. Provided ongoing support for distribution of ARPA funding through Household Support Grant program. Coordinated with Council Legislative Aide on Suicide Awareness and Prevention website. Coordinated with the Food Bank and Municipal Court to provide food to clients attending Community Court; procured refrigerator for perishable food. Coordinated with Snohomish County to relocate 5 motel voucher recipients to different motels while America's Best Value Inn is being purchased. Staff Recommendation This agenda item is for informational purposes, there is no need for a formal action. Attachments: PRHS 2022 Q3 Accomplishments Packet Pg. 542 2.11.a Parks, Recreation & Human Services Department 2022 Quarter 3 Accomplishments July 1 - September 30, 2022 Administration 1. Effective September 1, 2022 the Arts & Cultural Division transferred to the Community Services/Economic Development Department. Our department will still manage the division's budget through the end of the year to support an easier transition. 2. New Parks Planner/Project Manager, Kyle Woods, started on July 18tn 3. Completed sale and contracts for all Civic Park memorial benches and picnic tables (17 benches & 5 picnic tables) and 4 additional benches citywide. 4. Facilitated and provided oversight of 6 concessions agreements (Kool Kids Ice Cream, Magnolia Forest Preschool, Quiet Heart Wilderness School; Rowlee Shaved Ice and Pedalheads, and Cascade Swim Club) 5. Finalized special event agreement for 2022 Oktoberfest. Contract authorized by City Council. 6. Facilitated and provided City oversight for the Summer Market, 41n of July Celebration, Taste Edmonds, Classic Car Show, Safety and Disaster Event and Oktoberfest events. 7. Working with Development Services and Facilities on Library flood restoration. 8. Submitted 2023 budget decision packages (operating & capital); updated year end estimates and completed 2023-2027 CIP/CFP to reflect recently adopted Parks, Recreation & Open Space (PROS) Plan update. 9. Identified a missing link in online feedback forms; resolved the issue and replied to 300 feedback forms. 10. Completed the build out of a recreation coordinator office in the Anderson Center. 11. Working with Development Services Department on Hwy 99 Revitalization, Redefining Streets & Public Spaces Design and Green Streets projects. Parks Planning & Projects 1. Civic Center Playfield construction project is still proceeding well with sod installation of athletic fields and open turf area, progress of the inclusive playground, (pre -fabricated) restroom foundation and utilities (delivery scheduled for October 18, 2022), shade structure frame, irrigation system, concrete walkway, rubberized track base and painting and striping of multipurpose courts. 2. Parks Maintenance Greenhouse variance approved by Hearings Examiner. Permit documents are being routed to the City planning department for building permit approval. Construction is anticipated to occur December 2022 —January 2023. Packet Pg. 543 2.11.a 3. 961h Ave Infiltration project went out to bid late September with related bid opening scheduled for October 11, 2022. This project will mitigate the stormwater impacts for the Civic Center Playfield project. America Rescue Plan Act funding for was approved for this project. 4. The draft Salmon Safe Certification report was to City Council. Initial approval was given to negotiate certification conditions and provide additional information about estimated impacts to city resources. 5. Yost Park bridge #6 was closed indefinitely on October 1, 2022. 6. Identified pedestrian improvements landscape beds for Dayton Street, Walnut Street, Main Street, and 196th ST SW for planting design and installation. 7. Started development of a parks asset inventory to assist with inventory control and management, asset life cycle management, strategic planning, and parks maintenance scheduling and planning. 8. A comprehensive project tracking sheet is being produced to better track capital, small works, and maintenance projects. 9. Final step of the SR 104 Downtown Edmonds sign was completed including fall hydroseeding to disturbed area as required by WSDOT for permit. 10. With Rich Lindsay's announced intent to retire, work is beginning to document his 50+ year experience and knowledge the Edmonds park system history. Park Maintenance 1. Continued operations of Yost Pool and Hazel Miller Spray Park 7 days a week. Yost Pool hot tub opened for use. 2. ADA parking stall improvements at Mathay Ballinger and Pine Street Parks. 3. Replaced 6 memorial benches at Marina Beach Park, work includes re -powder coating and plaque refurbishment. 4. Replenished safety fall material at city playgrounds. 5. Hydroseed around SR-104 Welcome to Edmonds sign. 6. Supported special events including Uptown Markets, Summer Market, 411 of July Celebration, Taste Edmonds, Classic Car Show, Safety and Disaster Event and Oktoberfest 7. Supported the installation of new art work for Floretum Garden club at 6th & Bell 8. Assisted in the planning for security fence at Public Safety building and parking lot Recreation Division 1. Rentals — o Q3 had 46 shelter rental permits; 446 permits year to date. (100 more than 2021) o Q3 had 560 hours of field rental permits; 3,810 hours year to date. o Q3 had 50 hours in gym rental reservations; 510 hours year to date. 2. Designed and published the digital Fall 2022 CRAZE Recreation Guide. 2 Packet Pg. 544 2.11.a 3. Completed the re -instated Edmonds Day Camp Program, running for 10 weeks and with 312 registrations of children entering grades 2-6. Through funding from the SEEK Grant, a total of 105 full and 24 wrap -around care ($21,250) scholarships were provided. 4. Managed 21 contracted youth camps at the Frances Anderson Center and local parks serving more than 180 youth over 10 weeks of summer programming. 5. Started the school year at the Meadowdale Preschool program with full enrollment in both the morning and afternoon classes. 6. Adult Athletics program completion o Summer Adult Softball leagues (54 teams) o Senior Softball leagues (9 teams) o Summer Pickleball leagues (18 teams) o (After a 2-year pause) Volleyball leagues (14 teams) o (After a 2-year pause) 3 on 3 Basketball league (6 teams) 7. Staff set up and monitored nearly 30 city Board and Commission zoom meetings along with scheduling 21 non-profit organization meetings at Edmonds Waterfront Center. 8. Offered four Outdoor Movie Nights and for the first time, located them at different Edmonds parks. Expanding into various neighborhoods was very well received many requests to repeat for next year. Locations and approximate attendance included Frances Anderson Center (500), Hickman Park 375, Seaview Park (250) and City Park (250). Sponsorships totaled $3,050 and $734 was raised for program scholarships through concession stand sales. 9. Several new fitness classes were added to fall offerings. Mama Barre has grown rapidly, and added a second class due to its popularity. lyengar Yoga is adding three classes and a new program of Zumba/Zumba Moms classes beginning in October. 10. Utilizing Constant Contact to send regular monthly emails with registration information, new programs, special events, park updates and more. Customer email list size: 7,039 with a 52% average open rate. 11. Facebook engagement: 1,342 followers (177 new from Q2), reach is up 217%, page visits up 39% 12. Instagram engagement: 867 followers (67 new from Q2), reach is down 6.4%, profile visits down 40.9% 13. Cemetery Advisory Board has recruited 2 new members and now have a full panel of 7 community board members. Environmental Education 1. Five Discovery Programs week-long outdoor summer camps. 61 kids served 2. Hosted a total of 8 Discovery Interpretive Tables at Olympic Beach, City Park, and Mathay-Bal linger Park (first City program there). 3. Beach Rangers patrolled the waterfront everyday Memorial Day weekend through Labor Day weekend for a total of 99 days. 3 Packet Pg. 545 2.11.a Human Services Division 1. Supported Snohomish County's efforts to purchase an enhanced shelter in South County utilizing ARPA funding. Acquisition of America's Best Value Inn was accepted by County Council in August 2022. 2. Provided Social Services support at each Edmonds Community Court. 3. Accepted over 50 referrals and currently have 38 clients that are engaged, or outreach is in process; engaged individuals have presented with 40 identified needs and 26 of those needs have had a closed loop referral (need met). 4. Completed integration of contracted service provider (social worker) with Police to include call outs, ride-alongs, attendance in staff meetings and inclusion in staff emails. 5. Secured city vehicle to ensure social worker is identifiable during outreach and EPD callouts. 6. Established relationship with City Hall Neighborhood Office and began outreach from that location to individuals along the HWY 99 corridor. 7. Provided ongoing support for distribution of ARPA funding through Household Support Grant program. 8. Updated supply of items needed for the Urgent Needs Program to include non- perishable food and essential needs care items which are distributed by Edmonds Police Department, City Hall Neighborhood Office and Social Worker. 9. Coordinated with Council Legislative Aide on Suicide Awareness and Prevention website. 10. Coordinated with the Food Bank and Municipal Court to provide food to clients attending Community Court; procured refrigerator for perishable food. 11. Coordinated with Snohomish County to relocate 5 motel voucher recipients to different motels while America's Best Value Inn is being purchased. Youth Commission 1. Held a summer retreat at Hutt Park and pulled invasive plant species while getting to know each other and discussing potential projects for the upcoming year. 2. Recruited 13 applicants for the 8 Commission vacancies. 3. Held first two meetings of the year in -person with full attendance and excitement about no longer meeting via Zoom. 4 Packet Pg. 546