2022-10-14 City Council - PSPHSP Agenda-32881.
Op E D
o Agenda
Edmonds City Council
tn.. ISLP PSPHSP COMMITTEE - SPECIAL MEETING
CITY COUNCIL CONFERENCE ROOM
121 - 5TH AVENUE N, EDMONDS, WA 98020
OCTOBER 14, 2022, 11:00 AM
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COMMITTEE MEMBERS: SUSAN PAINE (CHAIR), COUNCIL POSITION #7, COUNCIL PRESIDENT (EX-
OFFICIO MEMBER)
CALL TO ORDER
COMMITTEE BUSINESS
1. Associate Planner- Job Description Change To Associate Transportation Planner (10 min)
2. Departmental Name Change (5 min)
3. Compass Health Professional Services Agreement (10 min)
4. Commander Position Job Description (10 min)
5. Comprensive Emergency Management Plan (CEMP) Update (30 min)
6. Code Update to Chapter 6.60 ECC Disaster Preparation, Emergency Coordination, and Civil
Emergencies (15 min)
ADJOURNMENT: 12:30 PM
Edmonds City Council Agenda
October 14, 2022
Page 1
2.1
City Council Agenda Item
Meeting Date: 10/14/2022
Associate Planner- Job Description Change To Associate Transportation Planner
Staff Lead: Susan McLaughlin
Department: Development Services
Preparer: Susan McLaughlin
Background/History
The Development Services Department is responsible for long range planning for the City of Edmonds.
However, we lack resources to cover transportation, which is critical component of city planning. The
Associate Planner job description is currently described as a generalist that we would like to have a
specialize in transportation. This position will also be responsible for current planning and permitting.
Staff Recommendation
Approve the change in the Associate Planner job description to an Associate Transportation Planner.
Narrative
Please see attached job description
Attachments:
Associate Transportation Planner Final draft
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2.1.a
City of
EDMONDS
Washington
Associate Transportation Planner
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Department:
Development Services - Planning
Pay Grade
NR-33
Bargaining Unit:
Non -represented
FLSA Status:
Exempt
Revised Date:
November 2012
Reports To:
Planning Manager or Senior Planner
POSITION PURPOSE: Under general supervision, serves as a subject matter expert in transportation planning,
stewards the Climate Action Plan's transportation related actions, manages the Complete Streets program, and
creates policies and codes to effectuate mode shift to reach our Climate Action goals. The position also processes
building and land use permit applications for the City; reviews projects for compliance with applicable codes such
as zoning, critical areas and design standards; may serve as staff liaison to assigned boards and commissions;
provides information to the public regarding general and complex land and construction issues; coordinates
GIS/mapping activities; conducts various planning reviews as assigned; may provide direction and
recommendations to Public Works staff, Planners as well as lower level staff on assigned projects.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees
in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may
not be required to perform all duties listed and may be required to perform additional, position -specific duties.
• Manages the city's Complete Streets program including but not limited to creating and leading the Complete
Streets Steering Committee
• Develops policies pertaining to multi -modal transportation
• Promotes quality public realm outcomes through planning and design
• Works with Public Works to review capital and private development projects in keeping with Comprehensive
Plan policies and codes.
• Collaborates with Public Works on long range planning efforts, most notably the Transportation Element of
the Comprehensive Plan
• Serves as the Department subject matter expert on the CIP/CFP review to ensure that it aligns with
Comprehensive Planning policy direction
• Collaborates with regional transportation planning agencies on long range planning efforts to ensure regional
transportation investments support a robust and effective multimodal transportation system in Edmonds.
• Reviews building permit applications for compliance with zoning, site development standards, critical areas
regulations and design standards.
• Prepares for and conducts presentations before various boards and commissions regarding project proposals
and code amendments.
Associate Transportation Planner
Last Reviewed: 9/28/2022
Last Revised: 10/18/2022
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2.1.a
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JOB DESCRIPTION
Associate Transportation Planner
• Reviews land use applications including: subdivisions, conditional use permits, design review, rezones,
Comprehensive Plan amendments and annexations and writes detailed reports based on the evaluation of
proposals compliance with city codes.
• Prepares and issues public notice of applicable land use projects via mail; posts and writes publication notices
through the local newspaper; follows required timelines for public notice.
• Conducts various field visits for critical areas inspections, posting of public notice for land use projects,
inspections associated with building permits and compliance with conditions of approval; fulfills requests for
public records including: compiling files, emails and data related to a particular request.
• Communicates regularly with the public, including owners of private property as well as project applicants
such as: architects, developers, surveyors, biologists and geotechnical engineers.
• Communicates via phone, email and in person at the public service counter and at various meetings.
• Reviews applications for land use compliance; sends letters and researches past approvals and reviews
conditional use permits for home occupations.
• Conducts SEPA review of project proposals including various land use and building permit applications and
code revisions.
• Conducts updates of the City Community Development Code and Comprehensive Plan as necessary;
prepares draft code language as directed and conducts public hearings before the Planning Board and City
Council applicable to such updates.
• Prepares and updates maps, graphics and public information materials to support current and long-range
planning projects.
• Reviews and makes recommendations to City codes or policy changes as appropriate and based on
experience with daily operations and planning.
• Participates in the development of the comprehensive plan.
• Maintains professional development including staying abreast with a variety of federal, state, and local
regulations pertaining to land development and maintaining current knowledge of trends and developments
in the planning field.
• Performs related duties as assigned that are within the scope of the position classification.
Required Knowledge of:
• Transportation and Land Use Planning principles, practices and code of ethics.
• Urban design and public realm design principles
• General trends and issues in development and planning fields.
• Planning principles, including creation of policies and creation of specific laws.
• Basic construction, architectural design and development techniques.
• Principles of customer service and public relations.
• Research methods and report presentation.
• GIS development and maintenance.
• Structure, organization and interrelationships of city departments, agencies and related governmental
agencies and offices affecting assigned functions.
• Federal, state and local laws, rules, regulations, codes and administrative procedures related to assigned
activities.
• Effective oral and written communication principles and practices to include customer service.
• Project management techniques and principles; time management and project prioritization.
• Modern office procedures, methods, and equipment including computers and computer applications such as:
word processing, spreadsheets, and statistical databases.
• English usage, spelling, grammar and punctuation.
Associate Transportation Planner
Last Reviewed: 9/28/2022
Last Revised: 10/18/2022
Packet Pg. 4
2.1.a
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JOB DESCRIPTION
Associate Transportation Planner
• Principles of business letter writing.
Required Skill in:
• Providing technical assistance in the processing of planning permits.
• Basic principles of transportation planning and operations
• Iserving as a staff liaison to boards and commissions.
• Conducting code interpretation, architectural review and code enforcement.
• Understanding and interpreting legal and technical planning language and communicating the language in a
way that is understandable to others.
• Reviewing commercial and other building permits and conducting various types of reviews.
• Providing information to the public regarding general and complex land and construction issues.
• Handling difficult planning -related situations with people.
• Ensuring compliance with federal, state and local regulations related to land development.
• Applying and explaining policies, procedures, rules and regulations.
• Maintaining current knowledge of rules, regulations, requirements and trends.
• Meeting schedules and timelines.
• Utilizing personal computer software programs and other relevant software affecting assigned work and in
compiling and preparing spreadsheets.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Applying project management techniques and principles.
• Communicating effectively verbally and in writing including public relations.
• JProviding recommendations and direction to staff; delegating tasks. I
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor's Degree in Urban, Regional, or Municipal Planning, Geography, or related field AND
Three years of experience performing planning duties including policy and code review, analysis, and evaluation,
and preparation of detailed reports; prefer responsibility for leading projects or staff in a municipal planning
environment; OR
An equivalent combination of education, training, and experience that will allow the incumbent to successfully
perform the essential functions of the position.
Required Licenses or Certifications:
• A Valid State of Washington Driver's License and a five-year driving abstract acceptable to the City's
insurance requirements is required for any position that will drive for City business.
• A criminal background check is required. Criminal history is not an automatic employment disqualifier.
Results are reviewed on a case -by case basis.
WORKING CONDITIONS:
Environment:
• Indoor/Outdoor/Office environment.
Associate Transportation Planner
Last Reviewed: 9/28/2022
Last Revised: 10/18/2022
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2.1.a
JOB DESCRIPTION
Associate Transportation Planner
Physical Abilities:
• Hearing, speaking or otherwise communicating to exchange information in person and by phone.
• Reading and understanding a variety of materials.
• Operating a computer and other office equipment.
• Walking or otherwise moving and ascending/descending stairs during site visits.
• Ability to wear appropriate personal protective equipment based on required City Policy.
Hazards:
• Chemicals, fumes or gases associated with utilities systems and projects.
• Working in and around moving traffic.
• Contact with dissatisfied or rude individuals.
Incumbent Signature:
Department Head:
Associate Transportation Planner
Date:
Date:
4of4
Last Reviewed: 9/28/2022
Last Revised: 10/18/2022
Packet Pg. 6
2.2
City Council Agenda Item
Meeting Date: 10/14/2022
Departmental Name Change
Staff Lead: Susan McLaughlin
Department: Development Services
Preparer: Susan McLaughlin
Background/History
Staff Recommendation
Staff is requesting Council to authorize a Departmental name change from Development Services to
Planning & Development. A survey was circulated to staff to get feedback on name choices and this is
the option that won the majority of support.
Narrative
The name Development Services does not recognize the role of planning. A large part of our
Departmental work plan is focused on short to long range planning. This includes everything from sub-
area planning, neighborhood planning, public space and street concept design, and the long range
Comprehensive Plan. In fact, we have more planners on staff than we have any other subject matter
expert.
The name Planning & Development captures the breadth of what our department does. Given the City
of Edmonds' interest in sensible growth strategies and planning for the future, it is appropriate that they
know that is a large part of our department's responsibility.
Packet Pg. 7
2.3
City Council Agenda Item
Meeting Date: 10/14/2022
Compass Health Professional Services Agreement
Staff Lead: Shannon Burley
Department: Parks, Recreation & Human Services
Preparer: Shannon Burley
Background/History
The City of Edmonds has been working to address housing instability and enhance human services for
many years. City Council established a homelessness response fund in 2018. The Council formed a Task
Force and ultimately hired KONE Consulting to conduct a study to determine the extent of homelessness
in Edmonds in 2018-19 and again in 2021-22.
In 2020 the City established a Human Services Division and hired a part-time Human Services Program
Manager. In April, 2021 the Human Services Division was moved to the Parks and Recreation
Department and in August 2021 City Council approved the initial contract with the Compass Health
Community Transitions team (attached). Due to a significant shortage in skilled mental health
professionals, it took several months to recruit and hire the City's first Social Worker; they were hired in
June 2022 and the Compass Health team has been serving the residents of Edmonds for 3 months now.
The 2022 City Council approved budget includes ongoing funding in the Human Service Division to
support these services.
Staff Recommendation
Staff recommends City Council forward the attached Professional Services Agreement with Compass
Health for Behavioral Health Assistance Services to the Consent agenda on October 18, 2022. Approval
on Consent would authorize the Mayor to sign the 2- year agreement.
Narrative
Compass Health is a non-profit, Northwest Washington behavioral healthcare leader. They are a
community -based healthcare agency, integrating behavioral health and medical care services to support
clients and communities when and where they are needed.
The Community Transitions team at Compass Health serve the majority of South County with embedded
mental health professionals in Lynnwood, Mukilteo, Mountlake Terrace, South County Fire and
Edmonds.
In addition to conducting outreach to Edmonds vulnerable residents; the Edmonds behavioral health
specialist has spent the first few months working to build a solid foundation with the Edmonds Police
Department. They have participated in numerous ride -a longs, are included in staff emails and is
dispatched with PD when appropriate. They arrive in a city vehicle marked Human Services, conduct
office hours at the City Hall Neighborhood Office, participate in navigating resources for individuals
participating in Community Court and much more.
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2.3
As of September 28, 2022 the Outreach Specialist has received over 50 referrals and currently has 38
clients that are engaged or outreach is in process. Often individuals present with more than one need; at
this time engaged individuals have presented with 40 identified needs and 26 of those needs have had a
closed loop referral (need met).
Given the time it took to secure an individual to serve in this role and the significant amount of time
spent integrating into the various departments of the City Staff is recommending a two-year agreement
through December 2024 with annual expenditures of approximately $135,000 each year (detail can be
found on the final page of the attached contract). THIS IS NOT A REQUEST FOR ADDITIONAL BUDGET
AUTHORITY, the current budget authority is sufficient to cover the expense of this contract annually.
As outlined in the scope of services on the attached agreement; partnership with Compass Health is
much more than an individual person and includes access to two Masters of Social Work level superiors,
access to a wide range of referral programs for individuals and region wide collaborative efforts. The
Community Transitions program was developed to respond to individuals in the community who have
frequent contact with 911, law enforcement, EMS, emergency departments, and inpatient facilities. By
reducing these interactions there is significant savings to the community. Community Transitions Staff
engage with individuals in the community to provide the additional support and engagement needed to
connect individuals with the most appropriate resources to meet their health and social needs.
This contract has been reviewed and approved as to form by the City Attorney.
Attachments:
2023-2024 Compass Health Professional Services Agreement
2021 Compass Health PSA_fully executed
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2.3.a
CITY OF EDMONDS MIKE NELSON
121 5T" AVENUE NORTH EDMONDS, WA 98020 425-771-0220 FAX 425-672-5750 MAYOR
Website: www.edmondswa.gov
PROFESSIONAL SERVICES
AGREEMENT
For Behavioral Health Assistance Services
THIS AGREEMENT ("Agreement") is made and entered into between the City of
Edmonds, hereinafter referred to as the "City," and Compass Health, hereinafter referred to as
"Compass" (collectively, the "Parties").
WHEREAS, Compass has developed a Community Transitions program to respond to
individuals in the community who have frequent contact with 911, law enforcement, EMS,
emergency departments, and inpatient facilities; and
WHEREAS, Compass' Community Transitions staff engage individuals in the community
to provide the additional support and engagement needed to connect individuals with the most
appropriate resources to meet their health and social needs in order to improve outcomes for the
individual and to divert additional crises and use of emergency resources; and
WHEREAS, the City desires to engage the professional services and assistance of a
behavioral health professional to provide this type of community healthcare and social services
assistance services; and
WHEREAS, Compass has the necessary skills and experience, and desires to provide
such services to the City;
NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by
and between the Parties hereto as follows:
1. Scope of Services. The scope of services shall include all services and material
necessary to accomplish the above mentioned objectives in accordance with the Scope of Services
that is marked as Exhibit A, attached hereto and incorporated herein by this reference.
2. Payments. Compass shall be paid by the City for completed work for services
rendered under this Agreement as provided hereinafter. Such payment shall be full compensation
for work performed or services rendered and for all labor, materials, supplies, equipment and
incidentals necessary to complete the work.
A. Payment for work accomplished under the terms of this Agreement shall be on
a time and expense basis as set forth in the Budget that is marked as Exhibit B, attached hereto and
incorporated herein by this reference; provided, in no event shall the payment for work performed
pursuant to this Agreement exceed the sum of TWO HUNDRED SEVENTY THOUSAND TWO
HUNDRED SIXTY-SIX DOLLARS ($270,266.00) (no more than $131,837.00 in 2023 and
$138,429.00 in 2024).
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2.3.a
B. All invoices shall be submitted by Compass to the City for payment pursuant
to the terms of this Agreement. The City shall pay the appropriate amount for each invoice to
Compass. Compass may submit invoices to the City monthly during the progress of the work for
payment. Billings shall be reviewed in conjunction with the City's warrant process. No billing
shall be considered for payment that has not been submitted to the City three (3) days prior to the
scheduled cut-off date. Such late invoices shall be checked by the City and payment shall be made
in the next regular payment cycle.
C. The costs records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City for a period of three (3) years after final
payment. Copies shall be made available upon request.
3. Ownership and use of documents. All data, reports, and any and all other work
product prepared or gathered by Compass in preparation for the services rendered by Compass
personnel under this Agreement shall be and are the property of Compass, provided, however,
that:
A. All final reports, presentations, documentation and testimony prepared by
Compass shall become the property of the City upon their presentation to and acceptance by the
City and shall at that date become the property of the City.
B. The City shall have the right, upon reasonable request, to inspect, review
and copy any work product during normal office hours. The Parties acknowledge and agree that
records created or used in the performance of this Agreement may be subject to the Public Records
Act, Chapter 42.56 RCW. Compass is a HIPAA covered entity and as such is bound to comply
with HIPAA (Health Insurance Portability and Accountability Act) and HITECH (Health
Information and Technology for Economic and Clinical Health) Act expectations and the specific
direction offered in Chapter 70.02 RCW with regards to records of those served by Compass
Health. Any records created and integrated into the Compass healthcare record, and any records
containing PHI (Protected Health Information) are subject to HIPAA and RECW, and may only
be released as directed in those Federal and State statutes. These records are not subject to the
Public Records Act, Chapter 42.56 RCW. Compass agrees to cooperate with the City to respond
to any public records request received by the City related to the performance of this Agreement.
Reports, protocols, and other business documents may qualify for disclosure.
C. In the event that Compass shall default on this Agreement, or in the event
that this Agreement shall be terminated prior to its completion as herein provided, the work product
of Compass, along with a summary of work done to date of default or termination, shall become
the property of the City and tender of the work product and summary shall be a prerequisite to
final payment under this Agreement. The summary of work done shall be prepared at no additional
cost.
4. Time of performance. Compass personnel shall perform the work authorized by
this Agreement promptly in accordance with the receipt of the required governmental approvals.
The term of this Agreement shall run from January 1, 2023 through December 31, 2024, unless
terminated pursuant to the provisions of Section 10, below.
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2.3.a
5. Indemnification / Hold harmless agreement. Compass shall defend, indemnify
and hold the City, its officers, officials, employees and volunteers harmless from any and all
claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts, errors or
omissions of Compass and its employees, agents, and independent contractors in the performance
of this Agreement, except for injuries and damages caused by the sole negligence of the City. The
City shall defend, indemnify and hold Compass, its employees, agents, and independent
contractors harmless from any and all claims, injuries, damages, losses, demands, or suits at law
or equity arising from the acts, errors or omissions of the City and its officers, officials, employees,
and volunteers in the performance of this Agreement, except for injuries and damages caused by
the sole negligence of Compass. Should a court of competent jurisdiction determine that this
Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of
bodily injury to persons or damages to property caused by or resulting from the concurrent
negligence of Compass, its employees, agents, or independent contractors and the City, its officers,
officials, employees, and volunteers, Compass' liability, including the duty and cost to defend,
hereunder shall be only to the extent of Compass' negligence.
Compass shall comply with all applicable sections of the applicable Ethics laws, including RCW
42.23, which is the Code of Ethics for regulating contract interest by municipal officers. , Compass
specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This
waiver has been mutually negotiated by the Parties. The provisions of this section shall survive the
expiration or termination of this Agreement.
6. General and professional liability insurance. Compass shall obtain and keep in
force during the term of this Agreement, or as otherwise required, the following insurance with
companies or through sources approved by the State Insurance Commissioner pursuant to Title 48
RCW.
Insurance Coverage
A. Worker's compensation and employer's liability insurance as required by the State.
B. Commercial general liability and property damage insurance in an aggregate amount not
less than two million dollars ($2,000,000) for bodily injury, including death and property
damage. The per occurrence amount shall be written with limits no less than one million
dollars ($1,000,000).
C. Vehicle liability insurance for any automobile used in an amount not less than a one million
dollar ($1,000,000) combined single limit.
D. Professional liability insurance in the amount of one million dollars ($1,000,000) per
occurrence and three million dollars ($3,000,000) aggregate and an umbrella liability limit
of one million dollars ($1,000,000).
Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by
Compass, the City shall be named on all policies as an additional insured. Compass shall furnish
the City with verification of insurance and endorsements required by the Agreement. The City
reserves the right to require complete, certified copies of all required insurance policies at any
time.
All insurance shall be obtained from an insurance company authorized to do business in the State
of Washington. Compass shall submit a verification of insurance as outlined above within fourteen
(14) days of the execution of this Agreement to the City.
No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to
the City.
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2.3.a
Compass' professional liability to the City shall be limited to the amount payable under this
Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified
elsewhere in this Agreement. In no case shall Compass' professional liability to third parties be
limited in any way.
7. Discrimination prohibited. Compass shall not discriminate against any employee
or applicant for employment because of race, color, religion, national origin, age, sex, sexual
orientation, marital status, veteran status, liability for service in the armed forces of the United
States, disability, or the presence of any sensory, mental or physical handicap, or any other
protected class status, unless based upon a bona fide occupational qualification.
8. Relationship of parties. It is the intention of the Parties that Compass shall hire
and pay for the full compensation package for all Compass personnel providing services under this
Agreement. All of Compass' personnel shall be employees, agents, or independent contractors of
Compass. The Parties further intend that an independent contractor relationship shall be created
by this Agreement. No agent, employee or representative of Compass shall be deemed to be an
agent, employee or representative of the City for any purpose, nor shall this Agreement create any
relationship of employer and employee, principal and agent, partnership or joint venture, or any
other fiduciary relationship between the City and Compass, or between the City and Compass'
employees, agents, or independent contractors. All of Compass' personnel shall be employees,
agents, or independent contractors of Compass, and Compass shall be solely responsible for all
acts of its agents, employees, representatives and independent contractors during the performance
of this Agreement. The City shall have no duty or responsibility to withhold income tax or social
security tax, or pay workers' compensation insurance premiums, unemployment compensation, or
any fringe benefit incident to employer -employee relations between Compass and any of its
personnel. Compass and its employees, agents, and independent contractors do not have the
authority to act as agent for, or on behalf of, the City, or to bind the City in any manner.
9. City approval of work and relationships. Notwithstanding Compass' status as
an independent contractor, results of the work performed pursuant to this Agreement must meet
the approval of the City. In addition, to avoid an actual, or the appearance of a conflict of interest,
Compass agrees that during pendency of this Agreement, if Compass initiates a new program that
will be performed in whole or in part within the City of Edmonds, and which requires the
administrative or quasijudicial review of the City, Compass will first notify the City in writing.
10. Termination. This being an Agreement for professional services, either party may
terminate this Agreement for any reason upon giving the other party written notice of such
termination no fewer than thirty (30) days in advance of the effective date of said termination.
11. Integration. The Agreement between the Parties shall consist of this document
and the Scope of Services and Budget attached hereto as Exhibits A and B. These writings
constitute the entire Agreement of the Parties and shall not be amended except by a writing
executed by both Parties. In the event of any conflict between this written Agreement and any
provision of Exhibit A or B, this Agreement shall control. No other oral agreement, understanding,
or writing shall constitute part of this Agreement, except as provided for in Section 12 below
regarding written amendments.
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2.3.a
12. Changes/Additional Work. The City may engage Compass to perform services
in addition to those listed in this Agreement, and Compass shall be entitled to additional
compensation for authorized additional services or materials. The City shall not be liable for
additional compensation until and unless any and all additional work and compensation is
approved in advance in writing and signed by both parties to this Agreement. If conditions are
encountered which are not anticipated in the Scope of Services, the City understands that a revision
to the Scope of Services and fees may be required. Provided, however, that nothing in this
paragraph shall be interpreted to obligate Compass to render services, or the City to pay for
services rendered, in excess of the Scope of Services in Exhibit A unless or until an amendment to
this Agreement is approved in writing by both Parties.
13. Standard of Care. Compass represents that its personnel have the necessary
knowledge, skill and experience to perform the services required by this Agreement. Any
employee, agent, or independent contractor employed by Compass shall use their best efforts to
perform the work in a professional manner consistent with sound practices, in accordance with the
schedules herein and in accordance with the usual and customary professional care required for
services of the type described in the Scope of Services.
14. Non -waiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other provision.
15. Non -assignable. The services to be provided by Compass shall not be assigned or
subcontracted without the express written consent of the City.
16. Covenant against contingent fees. Compass warrants that it has not employed or
retained any company or person, other than a bona fide employee working solely for Compass, to
solicit or secure this Agreement, and that it has not paid or agreed to pay any company or person,
other than a bona fide employee working solely for Compass, any fee, commission, percentage,
brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of
making of this Agreement. For breach or violation of this warranty, the City shall have the right
to annul this Agreement without liability or, in its discretion to deduct from the contract price or
consideration, or otherwise recover, the full amount of such fee, commission, percentage,
brokerage fee, gift, or contingent fee.
17. Compliance with laws. Compass in the performance of this Agreement shall
comply with all applicable Federal, State or local laws and ordinances, including regulations for
licensing, certification and operation of facilities, programs and accreditation, and licensing of
individuals, and any other standards or criteria as described in the Agreement to assure quality of
services.
Compass specifically agrees to pay any applicable business and occupation (B & O) taxes which
may be due on account of this Agreement.
18. Information exchange and confidentiality. Compass personnel shall work in
collaboration with the City. Protected Health Information (PHI), as defined by the HIPAA Privacy
Rule, may only be shared between Compass and the City as necessary to respond to law
enforcement -involved community members to maintain safety during community outreach, and as
allowed by HIPAA and Washington State Revised Code of Washington (RCW) privacy statutes.
Both Compass and the City agree to hold all individually identifiable client information that may
Packet Pg. 14
2.3.a
be shared, transferred, transmitted, or otherwise obtained pursuant to the provision of services
under this Agreement, strictly confidential and provide all reasonable protections to prevent the
unauthorized use or disclosure of such information, including but not limited to the protection
afforded by federal, state, and local laws and/or regularions regarding security and confidentiality
of PHI. Both Parties further agree to make every reasonable effort to comply with any regulations,
standards or rules pursuant to the authority of HIPAA or the American Recovery and Reinvestment
Act of 2009 or its successor.
19. Contact person and notices. Compass and the City each agree to provide in
writing the name, address, and telephone number of a person to act as agent and responsible party
pertaining to the implementation of this Agreement. Any required notices under this Agreement
shall be sent to the City of Edmonds at the following address:
City of Edmonds
121 Fifth Avenue North
Edmonds, WA 98020
Notices shall be sent to Compass Health at the following address:
Compass Health
PO Box 3810, MS 33
Everett, WA 98213
Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in the
U.S. mails, with proper postage and properly addressed.
DATED THIS day of
CITY OF EDMONDS
Michael Nelson, Mayor
ATTEST/AUTHENTICATED:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
2022.
COMPASS HEALTH
Tom Sebastian, President/CEO
Packet Pg. 15
2.3.a
STATE OF WASHINGTON )
)ss
COUNTY OF )
On this day of 2022, before me, the undersigned, a Notary
Public in and for the State of Washington, duly commissioned and sworn, personally appeared
Tom Sebastian, to me known to be the President and CEO of Compass Health and the person
who executed the foregoing instrument, and acknowledged the said instrument to be the free and
voluntary act and deed of said entity, for the uses and purposes therein mentioned, and on oath
stated that he was authorized to execute said instrument.
WITNESS my hand and official seal hereto affixed the day and year first above written.
NOTARY PUBLIC
My commission expires:
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2.3.a
EXHIBIT A
Scope of Services
Background:
Law enforcement, other first responders, and City officials regularly encounter individuals
experiencing mental health and/or substance use concerns (hereinafter referred to jointly as
behavioral health), physical health issues, as well as challenges related to social determinants of
health, including but not limited to homelessness. Individuals who present with these health and
social needs can often benefit from additional support and engagement in connecting with the
most appropriate resources to meet their needs.
Compass Health's Community Transitions program was developed to respond to individuals in
the community who have frequent contact with 911, law enforcement, EMS, emergency
departments, and inpatient facilities. Community Transitions staff engage with individuals in the
community to provide the additional support and engagement needed to connect individuals with
the most appropriate resources to meet their health and social needs.
Staffing:
Both parties acknowledge the Compass staff, while embedded with the City, is a Compass
employee. As such, decisions and potential actions that impact the Compass staff s working
conditions (e.g., job duties, schedule, leave, workload, etc.) are the purview of the Compass
Supervisor and any questions or concerns related to these working conditions shall be directed to
the Compass Supervisor. Compass Community Transitions staff, including direct service staff as
well as the Supervisor, providing services to the City pursuant to this Agreement will work in
direct coordination with the Parks, Recreation & Cultural Services Director or designee to ensure
fulfillment of the functions and responsibilities outlined in this Agreement. Compass staff will be
provided with office/desk space at the Frances Anderson Center. Such personnel will work
closely with Edmonds Police Department to coordinate the police assistance and police escorts
as needed, and may also be provided office/ desk space at the Edmonds Police Department, as
needed.
General Services:
Compass personnel will provide staffing to the City Monday through Friday, from approximately
8:30 am through 5:00 pm to ensure the appropriate clinical support/consultation is available
when needed. It is anticipated that Compass personnel will perform outreach to community
locations where individuals may be in need of assistance. When conducting outreach, Compass
personnel will endeavor to engage individuals in the assistance program at the first meeting, as it
is possible another opportunity may not arise. Once an individual demonstrates willingness to
work with Compass personnel, they will perform a needs assessment to determine if there are
mental health, substance use, physical health and/or social needs such as shelter/housing,
transportation, food, financial, support, and the like, and begin connecting the individual to
appropriate resources. For individuals that engage, Compass personnel will continue to meet
with them until they are connected to ongoing resources and/or there is no further expected
benefit from continuing services. When Compass personnel encounter individuals in crisis, they
Packet Pg. 17
2.3.a
will work with the individual to stabilize the crisis if possible, and utilize crisis services through
Snohomish County if needed.
Compass' Responsibilities:
Compass agrees to the following:
Cultivate contacts and establish and maintain positive, effective, collaborative working
relationships with Edmonds Police Department personnel, South Snohomish County Fire
and Rescue personnel, local/regional human services, other law enforcement agencies,
emergency medical response agencies, court system, community leaders, Snohomish
County Human Services, federal, state, regional and local agencies, homeless shelters,
area community service and faith -based groups, staff of state and local hospitals and
health providers in an effort to care for and assist Edmonds residents in need of social
services.
- Develop a network of working relationships with: the Compass Health Crisis Triage
Center, the Providence Behavioral Health Urgent Care facility, voluntary outreach teams,
Involuntary Treatment Act (ITA) teams, Snohomish County Jail, detox providers,
emergency housing providers and other social service providers.
- Network with local services and outreach to people in support facilities (shelter,
substance -abuse programs, etc.).
- Establish and maintain rapport with the populations served.
- Provide information, consultation, and referral to social services agencies. Respond to
requiests for information about available services for individuals experiencing
homelessness, mental illness, substance use, and other human and social service needs.
Make referrals to appropriate service providers and coordinate service delivery.
- Screen individuals for mental and behavioral health and/or substance -use concerns.
Facilitate treatment engagement and follow-up care. Provide education about common
mental and behavioral health and/or substance -use disorders and the available treatment
options.
- Provide brief behavioral interventions using evidence -based techniques such as
behavioral activation, problem -solving treatment, motivational interviewing, or other
interventions as appropriate.
- Provide or facilitate outside referrals to community behavioral health services as needed.
- Assist the target populations served with obtaining basic resources such as shelter, food,
medical services, and other social and human services, as needed.
- Assist law enforcement or Fire District personnel, as well as social service agency
personnel, with relocations of clients in need of shelter, medical attention, housing, etc.
- Provide outreach, engagement and liaison support to individuals seen on a reoccurring
basis which may require short-term intensive case management (and occasionally longer -
term case management). Facilitate services for individuals with high needs across all
involved systems of care.
- Monitor contact behaviours and progress, provide assistance to contacts towards attaining
predetermined goals, schedule contacts appointments, visit and observe residences.
- Promote best practices in treatment approaches, support systems and interventions.
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2.3.a
- Meet with and interview contacts, families, and other care providers to assess needs and
eligibility of services. Advocate needs of contacts within and outside system; liaise
between contact, caregivers, and service providers. Provide client -level troubleshooting
and advocacy.
- Follow up with identified individuals in an effort to bridge gaps left between other social
services agencies, providers, law enforcement and/or emergency medical response and
the social needs of people within this population.
- Consult with other agency professionals regarding challenges and barriers for individuals
served.
- Assist Human Services Program Manager in:
o Developing and recommending procedures for identifying and screening people
with social service needs.
o Establishing and administering tracking systems for target populations and service
providers.
o Studying and analyzing program participation, including recommendations and
reports for improvement of existing and development of new programs.
o Reviewing statistical data and identifying future trends.
o Collecting and preparing data for status reports and outcome summaries.
- Provide supportive data to develop and recommend programs, policies, procedures, and
projects in conjunction with the Human Services Program Manager that will assist in
efficiently addressing the human and social service needs of the target populations served
within the Edmonds community.
- Preprare memos, correspondence, records, and reports related to social services activities.
- Coordinate with law enforcement personnel and/or social services agency personnel to
arrange for the transport of person(s) in need of assistance to appropriate facilities.
- Employ staff with at least a bachelor's degree and behavioral health work experience as
part of the Compass Community Transitions Team to work alongside the City Parks,
Recreation & Cultural Services Department and the Edmonds Police Department.
- Coordinate and have primary responsibility for hiring, training, and supervising the
personnel performing services for the City pursuant to this Agreement.
- Act as the host and fiscal agent for the community assistance program to be undertaken
pursuant to this Agreement.
Supervise Compass staff in the assessment of healthcare and social service needs and
securing connections to the most appropriate resources for individuals engaged in this
program.
- Provide regular reports of activities carried out in the program. Compass will maintain
documentation of activities with engaged individuals, including but not limited to data on
number of individuals contacted, types of needs identified, number of individuals served,
number of individuals contacted, types of needs identified, number of individuals served,
number of closed loop referrals to resources, number of clients meeting at lease one goal
and, if available, emergency department usage to support the reporting process, and
provide such documentation to the City when requested.
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2.3.a
City's Responsibilities:
The City agrees to the following:
- Co -host the Community Transitions program and provide appropriate desk/office space.
- Assist in identification of individuals appropriate for the program.
- Provide data related to 911 calls and other agreed upon metrics to support Compass'
program reporting.
- Edmonds Police Department officers will strive to provide situational safety during
outreach with the potential for increased risk due to the location of outreach, individual
with whom outreach is being conducted, inability to assess risk prior to outreach, or the
presence of other factors that may contribute to increased risk.
- Edmonds Police Department officers will endeavor to provide logistical support to
include transportation in City vehicles. Compass staff will assist in coordinating
transportation but shall not transport, as the driver, individuals in any vehicle.
Parties' Mutual Responsibilities:
Compass and the City mutually agree to the following:
- The Parties will partner to conduct community -based outreach and engagement.
- The Parties will coordinate with each other as well as other organizations to ensure
coordination of resources to appropriately respond to engaged individuals' needs.
- The Parties will collaborate on development of program metrics and collecting and
preparing data for program evaluation and reports.
- Compass and the City will coordinate and support communications efforts to showcase
partnership and value to community members and other stakeholders. Compass is the
developer and provider of the Community Transitions program and will have final review
and approval of any external communications related to the initiative. This includes the
creation of a press release or any other formal announcement, social media content,
participation in media interviews, and other outreach. The first reference to the program
should be: "Compass Health Community Transitions program." Messaging will share and
reference the same core messages and will be adjusted as needed for the voice of each
organization. The designated contact for each agency, as identified pursuant to this
Agreement, will coordinate regarding any external communications. Compass will
review and provide approval or requests for changes within 48 business hours during the
workweek (8:30 am — 5:00 pm, Monday — Friday) and make best efforts for timely
response on weekends and holidays.
- Any changes to address program nees will be worked out between the City and Compass.
- Services may not be available if assigned Compass personnel are using leave time (e.g.,
sick, vacation).
- In the event the City determines that a member of Compass personnel assigned to
perform services for the City pursuant to this Agreement is not performing as required,
the City will promptly bring their concerns to the Compass Program Manager. Compass
will work with the City to identify and implement a mutually agreeable solution.
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2.3.a
VXATRTT R
Budget
2023
Compass Health
Edmonds Clinician Annual Budget
Salaries & Benefits
Care Coordinator
$
83,636
Support Staff (02 FTE per)
$
1,940
Management Oversight (20 FTE per)
$
26,165
Supplies
$
100
Staff Training
$
300
Mileage
$
100
Equipment
$
200
Insurance
$
2,200
Direct Administrative (15%)
$
17,196
Annual (12 month) Total
$
131,837
2024
The amounts for 2023 set forth above shall be adjusted for 2024 by increasing them by one hundred
percent (100%) of the percentage increase in the Seattle -Tacoma -Bellevue Area Consumer Price Index
semi-annual average from June to June of the previous year, with a maximum increase of five percent
(5%). The Index used shall be the Consumer Price Index for Urban Consumers (CPI-U), All Items
Indexes, Revised Series (1982-84+100) for the Seattle -Tacoma -Bellevue area, as published by the Bureau
of Labor Statistics.
In the event of an increase of the full five percent (5%), the budget for 2024 shall be as follows:
Compass Health
Edmonds Clinician Annual Budget
Salaries & Benefits
Care Coordinator
$
87,818
Support Staff (.02 FTE per)
$
2,037
Management Oversight (.20 FTE per)
$
27,473
Supplies
$
105
Staff Training
$
315
Mileage
$
105
Equipment
$
210
Insurance
$
2,310
Direct Administrative (15%)
$
18,056
Annual (12 month) Total
$
138,429
Packet Pg. 21
DocuSign Envelope ID: 79108E4D-B5BC-4075-BFC1-00601FF91B71
2.3.b
CITY OF EDMONDS
121 5T" AVENUE NORTH - EDMONDS, WA 98020 • 425-771-0220 - FAX 425-672-5750
Websile: www.edmondswa.gov
l890 0c)
PROFESSIONAL SERVICES
AGREEMENT
For Behavioral Health Assistance Services
MIKE NELSON
MAYOR
THIS AGREEMENT ("Agreement") is made and entered into between the City of
Edmonds, hereinafter referred to as the "City," and Compass Health, hereinafter referred to as
"Compass" (collectively, the "Parties").
WHEREAS, Compass has developed a Community Transitions program to respond to
individuals in the community who have frequent contact with 911, law enforcement, EMS,
emergency departments, and inpatient facilities; and
WHEREAS, Compass' Community Transitions staff engage individuals in the community
to provide the additional support and engagement needed to connect individuals with the most
appropriate resources to meet their health and social needs in order to improve outcomes for the
individual and to divert additional crises and use of emergency resources; and
WHEREAS, the City desires to engage the professional services and assistance of a
behavioral health professional to provide this type of community healthcare and social services
assistance services; and
WHEREAS, Compass has the necessary skills and experience, and desires to provide
such services to the City;
NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by
and between the Parties hereto as follows:
1. Scope of Services. The scope of services shall include all services and material
necessary to accomplish the above mentioned objectives in accordance with the Scope of Services
that is marked as Exhibit A, attached hereto and incorporated herein by this reference.
2. Payments. Compass shall be paid by the City for completed work for services
rendered under this Agreement as provided hereinafter. Such payment shall be full compensation
for work performed or services rendered and for all labor, materials, supplies, equipment and
incidentals necessary to complete the work.
A. Payment for work accomplished under the terms of this Agreement shall be on
a time and expense basis as set forth in the Budget that is marked as Exhibit B, attached hereto and
incorporated herein by this reference; provided, in no event shall the payment for work performed
pursuant to this Agreement exceed the sum of ONE HUNDRED SIXTY-THREE THOUSAND
FOUR HUNDRED NIFTY -FOUR DOLLARS ($163,454.00).
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2.3.b
B. All invoices shall be submitted by Compass to the City for payment pursuant
to the terms of this Agreement. The City shall pay the appropriate amount for each invoice to
Compass. Compass may submit invoices to the City monthly during the progress of the work for
payment. Billings shall be reviewed in conjunction with the City's warrant process. No billing
shall be considered for payment that has not been submitted to the City three (3) days prior to the
scheduled cut-off date. Such late invoices shall be checked by the City and payment shall be made
in the next regular payment cycle.
C. The costs records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City for a period of three (3) years after final
payment. Copies shall be made available upon request.
3. Ownership and use of documents. All data, reports, and any and all other work
product prepared or gathered by Compass in preparation for the services rendered by Compass
personnel under this Agreement shall be and are the property of Compass, provided, however,
that:
A. All final reports, presentations, documentation and testimony prepared by
Compass shall become the property of the City upon their presentation to and acceptance by the
City and shall at that date become the property of the City.
B. The City shall have the right, upon reasonable request, to inspect, review
and copy any work product during normal office hours. The Parties acknowledge and agree that
records created or used in the performance of this Agreement may be subject to the Public Records
Act, Chapter 42.56 RCW. Compass is a HIPAA covered entity and as such is bound to comply
with HIPAA (Health Insurance Portability and Accountability Act) and HITECH (Health
Information and Technology for Economic and Clinical Health) Act expectations and the specific
direction offered in Chapter 70.02 RCW with regards to records of those served by Compass
Health. Any records created and integrated into the Compass healthcare record, and any records
containing PHI (Protected Health Information) are subject to HIPAA and RECW, and may only
be released as directed in those Federal and State statutes. These records are not subject to the
Public Records Act, Chapter 42.56 RCW. Compass agrees to cooperate with the City to respond
to any public records request received by the City related to the performance of this Agreement.
Reports, protocols, and other business documents may qualify for disclosure.
C. In the event that Compass shall default on this Agreement, or in the event
that this Agreement shall be terminated prior to its completion as herein provided, the work product
of Compass, along with a summary of work done to date of default or termination, shall become
the property of the City and tender of the work product and summary shall be a prerequisite to
final payment tinder this Agreement. The summary of work done shall be prepared at no additional
cost.
4. Time of Performance. Compass personnel shall perfot-rn the work authorized by
this Agreement promptly in accordance with the receipt of the required governmental approvals.
The term of this Agreement shall run from the date of its execution through December 31, 2022,
unless extended or terminated pursuant to the provisions of Section 10, below.
5. Indemnification / Hold harmless agreement. Compass shall defend, indemnify
and hold the City, its officers, officials, employees and volunteers harmless from any and all
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DocuSign Envelope ID: 79108E4D-B5BC-4075-BFC1-00601FF91B71
2.3.b
claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts, errors or
omissions of Compass and its employees, agents, and independent contractors in the performance
of this Agreement, except for injuries and damages caused by the sole negligence of the City. The
City shall defend, indemnify and hold Compass, its employees, agents, and independent
contractors harmless from any and all claims, injuries, damages, losses, demands, or suits at law
or equity arising from the acts, errors or omissions of the City and its officers, officials, employees,
and volunteers in the performance of this Agreement, except for injuries and damages caused by
the sole negligence of Compass. Should a court of competent jurisdiction determine that this
Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of
bodily injury to persons or damages to property caused by or resulting from the concurrent
negligence of Compass, its employees, agents, or independent contractors and the City, its officers,
officials, employees, and volunteers, Compass' liability, including the duty and cost to defend,
hereunder shall be only to the extent of Compass' negligence.
Compass shall comply with all applicable sections of the applicable Ethics laws, including RCW
42.23, which is the Code of Ethics for regulating contract interest by municipal officers. Compass
specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This
waiver has been mutually negotiated by the Parties. The provisions of this section shall survive the
expiration or termination of this Agreement.
6. General and professional liability insurance. Compass shall obtain and keep in
force during the term of this Agreement, or as otherwise required, the following insurance with
companies or through sources approved by the State Insurance Commissioner pursuant to Title 48
RCW.
Insurance Coverage
A. Worker's compensation and employer's liability insurance as required by the State.
B. Commercial general liability and property damage insurance in an aggregate amount not
less than two million dollars ($2,000,000) for bodily injury, including death and property
damage. The per occurrence amount shall be written with limits no less than one million
dollars ($1,000,000).
C. Vehicle liability insurance for any automobile used in an amount not less than a one million
dollar ($1,000,000) combined single limit.
D. Professional liability insurance in the amount of one million dollars ($1,000,000) per
occurrence and three million dollars ($3,000,000) aggregate and an umbrella liability limit
of one million dollars ($1,000,000),
Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by
Compass, the City shall be named on all policies as an additional insured. Compass shall furnish
the City with verification of insurance and endorsements required by the Agreement. The City
reserves the right to require complete, certified copies of all required insurance policies at any
time.
All insurance shall be obtained from an insurance company authorized to do business in the State
of Washington. Compass shall submit a verification of insurance as outlined above within fourteen
(14) days of the execution of this Agreement to the City.
No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to
the City.
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2.3.b
Compass' professional liability to the City shall be limited to the amount payable under this
Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified
elsewhere in this Agreement. In no case shall Compass' professional liability to third parties be
limited in any way.
7. Discrimination prohibited. Compass shall not discriminate against any employee
or applicant for employment because of race, color, religion, national origin, age, sex, sexual
orientation, marital status, veteran status, liability for service in the armed forces of the United
States, disability, or the presence of any sensory, mental or physical handicap, or any other
protected class status, unless based upon a bona fide occupational qualification.
8. Relationship of parties. It is the intention of the Parties that Compass shall hire
and pay for the full compensation package for all Compass personnel providing services under this
Agreement. All of Compass' personnel shall be employees, agents, or independent contractors of
Compass. The Parties further intend that an independent contractor relationship shall be created
by this Agreement. No agent, employee or representative of Compass shall be deemed to be an
agent, employee or representative of the City for any purpose, nor shall this Agreement create any
relationship of employer and employee, principal and agent, partnership or joint venture, or any
other fiduciary relationship between the City and Compass, or between the City and Compass'
employees, agents, or independent contractors. All of Compass' personnel shall be employees,
agents, or independent contractors of Compass, and Compass shall be solely responsible for all
acts of its agents, employees, representatives and independent contractors during the performance
of this Agreement. The City shall have no duty or responsibility to withhold income tax or social
security tax, or pay workers' compensation insurance premiums, unemployment compensation, or
any fringe benefit incident to employer -employee relations between Compass and any of its
personnel. Compass and its employees, agents, and independent contractors do not have the
authority to act as agent for, or on behalf of, the City, or to bind the City in any manner.
9. Ci�t _approval of work and relationshil2s. Notwithstanding Compass' status as
an independent contractor, results of the work performed pursuant to this Agreement must meet
the approval of the City. In addition, to avoid an actual, or the appearance of a conflict of interest,
Compass agrees that during pendency of this Agreement, if Compass initiates a new program that
will be performed in whole or in part within the City of Edmonds, and which requires the
administrative or quasijudicial review of the City, Compass will first notify the City in writing.
10. Extension and Termination. The City reserves the right to offer two (2) one-year
extensions prior to the expiration of this Agreement to retain Compass' services. Continuation of
services will constitute Compass' agreement to the extension on the same terms as provided for in
this Agreement. This being an Agreement for professional services, either party may terminate this
Agreement for any reason upon giving the other party written notice of such termination no fewer
than thirty (30) days in advance of the effective date of said termination.
IL Integration. The Agreement between the Parties shall consist of this document
and the Scope of Services and Budget attached hereto as Exhibits A and B. These writings
constitute the entire Agreement of the Parties and shall not be amended except by a writing
executed by both Parties. In the event of any conflict between this written Agreement and any
provision of Exhibit A or B, this Agreement shall control. No other oral agreement, understanding,
or writing shall constitute part of this Agreement, except as provided for in Section 12 below
regarding written amendments.
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DocuSign Envelope ID: 79108E4D-B5BC-4075-BFC1-00601FF91B71
2.3.b
12. Changes/Additional Work. The City may engage Compass to perform services
in addition to those listed in this Agreement, and Compass shall be entitled to additional
compensation for authorized additional services or materials. The City shall not be liable for
additional compensation until and unless any and all additional work and compensation is
approved in advance in writing and signed by both parties to this Agreement. If conditions are
encountered which are not anticipated in the Scope of Set -vices, the City understands that a revision
to the Scope of Services and fees may be required. Provided, however, that nothing in this
paragraph shall be interpreted to obligate Compass to render services, or the City to pay for
services rendered, in excess of the Scope of Services in Exhibit A unless or until an amendment to
this Agreement is approved in writing by both Parties.
13. Standard of Care. Compass represents that its personnel have the necessary
knowledge, skill and experience to perform the services required by this Agreement. Any
employee, agent, or independent contractor employed by Compass shall use their best efforts to
perform the work in a professional manner consistent with sound practices, in accordance with the
schedules herein and in accordance with the usual and customary professional care required for
services of the type described in the Scope of Services.
14. Nan -waiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other provision.
15. Non -assignable. The services to be provided by Compass shall not be assigned or
subcontracted without the express written consent of the City.
16. Covenant against contingent fees. Compass warrants that it has not employed or
retained any company or person, other than a bona fide employee working solely for Compass, to
solicit or secure this Agreement, and that it has not paid or agreed to pay any company or person,
other than a bona fide employee working solely for Compass, any fee, commission, percentage,
brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of
making of this Agreement. For breach or violation of this warranty, the City shall have the right
to annul this Agreement without liability or, in its discretion to deduct from the contract price or
consideration, or otherwise recover, the frill amount of such fee, commission, percentage,
brokerage fee, gift, or contingent fee.
17. Compliance with laws. Compass in the performance of this Agreement shall
comply with all applicable Federal, State or local laws and ordinances, including regulations for
licensing, certification and operation of facilities, programs and accreditation, and licensing of
individuals, and any other standards or criteria as described in the Agreement to assure quality of
services.
Compass specifically agrees to pay any applicable business and occupation (B & O) taxes which
may be due on account of this Agreement.
18. Information exchange and confidentiality. Compass personnel shall work in
collaboration with the City. Protected Health Information (PHI), as defined by the HIPAA Privacy
Rule, may only be shared between Compass and the City as necessary to respond to law
enforcement -involved community members to maintain safety during community outreach, and as
allowed by HIPAA and Washington State Revised Code of Washington (RCW) privacy statutes.
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2.3.b
Both Compass and the City agree to hold all individually identifiable client information that may
be shared, transferred, transmitted, or otherwise obtained pursuant to the provision of services
under this Agreement, strictly confidential and provide all reasonable protections to prevent the
unauthorized use or disclosure of such information, including but not limited to the protection
afforded by federal, state, and local laws and/or regulations regarding security and confidentiality
of PHI. Both Parties further agree to make every reasonable effort to comply with any regulations,
standards or rules pursuant to the authority of HIPAA or the American Recovery and Reinvestment
Act of 2009 or its successor.
19. Contact person and notices. Compass and the City each agree to provide in
writing the name, address, and telephone number of a person to act as agent and responsible party
pertaining to the implementation of this Agreement. Any required notices under this Agreement
shall be sent to the City of Edmonds at the following address:
City of Edmonds
121 Fifth Avenue North
Edmonds, WA 98020
Notices shall be sent to Compass Health at the following address:
Compass Health
PO Box 3810, MS 33
Everett, WA 98213
Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in the
U.S. mails, with proper postage and properly addressed.
DATED THIS 7th day of October 2021.
CITY OF EDMONDS
FDocuSigned by:
Dtit iLt. tit km&
Michael Nelson, Mayor
ATTEST/AUTHENTICATED:
LDocuSigned by:
S(h; Paz"
Scott Passey, City Clerk
APPROVED AS TO FORM:
rEocuSigned by:
COMPASS HEALTH
��- 97t:-
Tom Sebastian, President/CEO
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DocuSign Envelope ID: 79108E4D-B5BC-4075-BFC1-00601FF91B71
2.3.b
Office of the City Attorney
STATE OF WASHINGTON )
)ss
COUNTY OF )
On this 1 * day of 041W 2021, before me, the undersigned, a Notary
Public in and for the State of Washington, duly commissioned and sworn, personally appeared
Tom Sebastian, to me known to be the President and CEO of Compass Health and the person
who executed the foregoing instrument, and acknowledged the said instrument to be the free and
voluntary act and deed of said entity, for the uses and purposes therein mentioned, and on oath
stated that he was authorized to execute said instrument.
WITNESS my hand and official seal hereto affixed the day and year first above written
VRNP
A VTO-14��
u° NDRgztie NOTARY P0LI.0
�jyBLIC Z My commission expire
O
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DocuSign Envelope ID: 79108E4D-B5BC-4075-BFC1-00601FF91B71
2.3.b
EXHIBIT A
Scope of Services
Background:
Law enforcement, other first responders, and City officials regularly encounter individuals
experiencing mental health and/or substance use concerns (hereinafter referred to jointly as
behavioral health), physical health issues, as well as challenges related to social determinants of
health, including but not limited to homelessness. Individuals who present with these health and
social needs can often benefit from additional support and engagement in connecting with the
most appropriate resources to meet their needs.
Compass Health's Community Transitions program was developed to respond to individuals in
the community who have frequent contact with 911, law enforcement, EMS, emergency
departments, and inpatient facilities. Community Transitions staff engage with individuals in the
community to provide the additional support and engagement needed to connect individuals with
the most appropriate resources to meet their health and social needs.
Staffing:
Both parties acknowledge the Compass staff, while embedded with the City, is a Compass
employee. As such, decisions and potential actions that impact the Compass staff's working
conditions (e.g., job duties, schedule, leave, workload, etc) are purview of the Compass
Supervisor and any questions or concerns related to these working conditions shall be directed to
the Compass Supervisor. Compass Community Transitions staff, including direct service staff as
well as the Supervisor, providing services to the City pursuant to this Agreement will work in
direct coordination with the Parks, Recreation & Cultural Services Director or designee to ensure
fulfillment of the functions and responsibilities outlined in this Agreement. Compass staff will be
provided with office/desk space at the Frances Anderson Center. Such personnel will work
closely with Edmonds Police Department to coordinate police assistance and police escorts as
needed, and may also be provided office/desk space at the Edinonds Police Department, as
needed.
General Services:
Compass personnel will provide staffing to the City Monday through Friday, from approximately
8:30 am through 5:00 pm to ensure the appropriate clinical support/consultation is available
when needed. It is anticipated that Compass personnel will perform outreach to community
locations where individuals may be in need of assistance. When conducting outreach, Compass
personnel will endeavor to engage individuals in the assistance program at the first meeting, as it
is possible another opportunity may not arise. Once an individual demonstrates willingness to
work with Compass personnel, they will perform a needs assessment to determine if there are
mental health, substance use, physical health and/or social needs such as shelter/housing,
transportation, food, financial, support, and the like, and begin connecting the individual to
appropriate resources. For individuals that engage, Compass personnel will continue to meet
with them until they are connected to ongoing resources and/or there is no further expected
benefit from continuing services. When Compass personnel encounter individuals in crisis, they
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2.3.b
will work with the individual to stabilize the crisis if possible, and utilize crisis services through
Snohomish County if needed.
Compass' Responsibilities:
Compass agrees to the following:
- Cultivate contacts and establish and maintain positive, effective, collaborative working
relationships with Edmonds Police Department personnel, South Snohomish County Fire
and Rescue personnel, local/regional human services, other law enforcement agencies,
emergency medical response agencies, court system, community leaders, Snohomish
County Human Services, federal, state, regional and local -agencies, homeless shelters,
area community service and faith -based groups, staff of state and local hospitals and
health providers in an effort to care for and assist Edmonds residents in need of social
services.
- Develop a network of working relationships with: the Compass Health Crisis Triage
Center, the Providence Behavioral Health Urgent Care facility, voluntary outreach teams,
Involuntary Treatment Act (1TA) teams, Snohomish County Jail, detox providers,
emergency housing providers and other social service providers.
Network with local services and outreach to people in support facilities (shelters,
substance -abuse programs, etc.).
Establish and maintain rapport with the populations served.
- Provide infonnation, consultation, and referral to social services agencies. Respond to
requests for information about available services for individuals experiencing
homelessness, mental illness, substance use, and other human and social service needs.
Make referrals to appropriate service providers and coordinate service delivery.
Screen individuals for mental and behavioral health and/or substance -use concerns.
Facilitate treatment engagement and follow-up care. Provide education about common
mental and behavioral health and/or substance -use disorders and the available treatment
options.
- Provide brief behavioral interventions using evidence -based techniques such as
behavioral activation, problem -solving treatment, motivational interviewing, or other
interventions as appropriate.
- Provide or facilitate outside referrals to community behavioral health services as needed.
- Assist the target populations sewed with obtaining basic resources such as shelter, food,
medical services, and other social and human services, as needed.
- Assist law enforcement or Fire District personnel, as well as social -service agency
personnel, with relocations of clients in need of shelter, medical attention, housing, etc.
- Provide outreach, engagement and liaison support to individuals seen on a reoccurring
basis which may require short-term intensive case management (and occasionally longer -
term case management). Facilitate services for individuals with high needs across all
involved systems of care.
- Monitor contact behaviors and progress, provide assistance to contacts toward attaining
predetermined goals, schedule contacts appointments, visit and observe residences.
- Promote best practices in treatment approaches, support systems and interventions.
- Meet with and interview contacts, families, and other care providers to assess needs and
eligibility of services. Advocate needs of contacts within and outside system; liaise
between contact, caregivers, and service providers. Provide client -level troubleshooting
and advocacy.
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Follow up with identified individuals in an effort to bridge gaps left between other social
services agencies, providers, law enforcement and/or emergency medical response and
the social needs of people within this population.
Consult with other agency professionals regarding challenges and barriers for individuals
served.
- Assist Human Services Program Manager in:
o Developing and recommending procedures for identifying and screening people
with social service needs.
o Establishing and administering tracking systems for target populations and service
providers.
o Studying and analyzing program participation, including recommendations and
reports for improvement of existing and development of new programs.
o Reviewing statistical data and identifying fixture trends.
o Collecting and preparing data for status reports and outcome summaries.
- Provide supportive data to develop and recommend programs, policies, procedures, and
projects in conjunction with the Human Services Program Manager that will assist in
efficiently addressing the human and social service needs of the target populations served
within the Edmonds community.
- Prepare memos, correspondence, records, and reports related to social services activities.
- Coordinate with law enforcement personnel and/or social services agency personnel to
arrange for the transport of person(s) in need of assistance to appropriate facilities.
- Employ staff with at least a bachelor's degree and behavioral health work experience as
part of the Compass Community Transitions Team to work alongside the City Parks,
Recreation & Cultural Services Department and the Edmonds Police Department.
- Coordinate and have primary responsibility for hiring, training, and supervising the
personnel performing services for the City pursuant to this Agreement.
- Act as the host and fiscal agent for the Community Transitions program to be undertaken
pursuant to this Agreement.
Supervise Compass staff in the assessment of healthcare and social service needs and
securing connections to the most appropriate resources for individuals engaged in this
program.
- Provide regular reports of activities carried out in the program. Compass will maintain
documentation of activities with engaged individuals, including but not limited to data on
number of individuals contacted, types of needs identified, number of individuals served,
number of closed loop referrals to resources, number of clients meeting at least one goal
and, if available, emergency department usage to support the reporting process, and
provide such docurentation to the City when requested.
City's Responsibilities:
The City agrees to the following:
- Co -host the Community Transitions program and provide appropriate desk/office space.
- Assist in identification of individuals appropriate for the program.
- Provide data related to 911 calls and other agreed upon metrics to support Compass'
program reporting.
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- Edmonds Police Department officers will strive to provide situational safety during
outreach with the potential for increased risk due to the location of outreach, individual
with whom outreach is being conducted, inability to assess risk prior to outreach, or the
presence of other factors that may contribute to increased risk.
- Edmonds Police Department officers will endeavor to provide logistical support to
include transportation in City vehicles. Compass staff will assist in coordinating
transportation but shall not transport, as the driver, individuals in any vehicle.
Parties' Mutual Responsibilities:
Compass and the City mutually agree to the following:
- The Parties will partner to conduct community -based outreach and engagement.
- The Parties will coordinate with each other as well as other organizations to ensure
coordination of resources to appropriately respond to engaged individuals' needs.
- The Parties will collaborate on development of program metrics and collecting and
preparing data for program evaluation and reports.
- Compass and the City will coordinate and support communications efforts to showcase
partnership and value to community members and other stakeholders. Compass is the
developer and provider of the Community Transitions program and will have final review
and approval of any external communications related to the initiative. This includes the
creation of a press release or any other formal announcement, social media content,
participation in media interviews, and other outreach. The first reference to the program
should be: "Compass Health Community Transitions program." Messaging will share and
reference the same core messages and will be adjusted as needed for the voice of each
organization. The designated contact for each agency, as identified pursuant to this
Agreement, will coordinate regarding any external communications. Compass will
review and provide approval or requests for changes within 48 business hours during the
workweek (8:30 am — 5:00 pm, Monday -Friday) and make best efforts for timely
response on weekends and holidays.
Any changes to address program needs will be worked out between the City and
Compass.
Services may not be available if assigned Compass personnel are using leave time (e.g.,
sick, vacation).
- In the event the City determines that a member of Compass personnel assigned to
perform services for the City pursuant to this Agreement is not performing as required,
the City will promptly bring their concerns to the Compass Program Manager. Compass
will work with the City to identify and implement a mutually agreeable solution.
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2.3.b
EXHIBIT B
Budget
Compass Health
Edmonds Clinician Annual Budget
Salaries & Benefits
Clinician (1.0 FTE)
$
86,350
Support Staff (.02 FTE)
$
1,940
Management Oversight (.10 FTE)
$
13,500
Supplies
$
100
Staff Training
$
500
Mileage
$
100
Equipment
$
200
Insurance
$
2,200
Direct Administrative (10%)
$
10,489
Annual (12 month) Total
$
115,379
Agreement (17 month) Total
$
163,453.58
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2.4
City Council Agenda Item
Meeting Date: 10/14/2022
Commander Position Job Description
Staff Lead: Michelle Bennett
Department: Police Services
Preparer: Alexandra Ehlert
Background/History
Council approved funding for the commander positions in 2021, we have been working with HR on the
job description since. Chief Bennett had a brief discussion with Council member Paine last week about
getting this to committee. HR Manager Neill Hoyson approved the description prior to her leave time
starting.
Staff Recommendation
We're recommending this be approved in committee and submitted to full council on consent agenda.
Narrative
After reviewing mid level management positions in comparable agencies and reviewing the job duties of
existing supervisor positions the attached job description was compiled. This description has been
reviewed and approved by Assistant Chief Dawkins, Sniffen and Chief Bennett as well as HR Manager
Neill Hoyson. We are asking for the Personnel Committee's approval and to move it forward to full
council on the consent agenda.
Attachments:
Edmonds Police Commander 2022
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2.4.a
City of
EDMONDS
Washington
Police Commander
Department: Police Pay Grade: Click or tap here to enter text.
Bargaining Unit: Non -Represented FLSA Status: Exempt
Revised Date: 07/29/2022 Reports To: Assistant Police Chief
FTE Equivalent: 1.0
POSITION PURPOSE: Commands a major Police Department division(s) or independent section. Plans,
organizes, controls, and manages all activities of the organizational units under his/her command. Work is
performed with latitude for independent judgment, actions, and decisions commensurate with delegated authority
and demonstrated ability. This is an appointive position and as such is exempt from Civil Service.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees
in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may
not be required to perform all duties listed and may be required to perform additional, position -specific duties.
• Delegate responsibility and appropriate authority to assigned staff. Monitor daily work activities to assure
the timely and accurate completion of functional responsibilities.
• Prepare and conduct oral and written employee performance evaluations; recognize superior job
performance; effect correction in undesirable trends in performance consistent with established City
policy.
• Participate in department -wide long range, strategic planning activities; prepare and recommend
objectives, methodologies, and associated schedules.
• Plan and direct all operational and technical activities in assigned division(s) or section(s); assist in
development and implementation of internal procedures, new and innovative programs, schedules and
other operating practices, rules, and regulations; appraise efficiency and effectiveness and take all action
necessary to improve law enforcement operations within budget limitations.
• Assist in the preparation of the department budget and control expenditures within budget appropriations.
• Assure that division and section personnel are assigned to shifts or working units which provide optimum
effectiveness in terms of current situations and circumstances governing deployment.
• Generate staff assignments and projects as necessary to enhance assigned operations; assure the
quality and timely completion of such activities.
• Participate in the formulation and implementation of new or revised department -wide policies, procedures,
and standards.
• Cooperate and coordinate with Municipal, County, State, Federal and other agencies as appropriate
where activities of the Police Department are involved.
Police Commander
Last Revised: 08/10/2022
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JOB DESCRIPTION
Police Commander
• Monitor and analyze specific and general crime trends; determine appropriate action to be taken and
implement as appropriate to assigned division or section operations.
• Resolve complaints against assigned personnel; assure that these are dealt with in a timely, proper, and
fair manner.
• Assure proper maintenance and availability of equipment and facilities.
• Prepare reports as necessary.
• Serve as the representative of the department to various committees and organizations relating to issues
within the assigned division or section.
• Have knowledge of and maintain state accreditation standards for assigned division or section.
• Investigate all incidents of damage or neglect to equipment under assigned division or section,
completing prescribed reports, and taking necessary corrective or remedial action with the appropriate
approval.
• Initiate and complete internal investigations regarding allegations of misconduct by department personnel.
• Initiate emergency operations center and assist Assistant Chiefs in disaster situations or other emergency
events.
• Keep Assistant Chief informed of the status of activities within assigned division or section.
• Recognize training needs and become involved in the formulation and implementation of programs to
address those needs.
• Assist with police budgetary process as requested
• Assist with special duties or committees as assigned
• Other duties as assigned.
• Maintain regular attendance.
Required Knowledge of:
• Knowledge of all phases of police work including principles and practices of modern crime prevention,
investigation, criminal identification, apprehension, rules of evidence, traffic control and safety, care and
custody of prisoners, record keeping and all other aspects of law enforcement and administration.
• Knowledge of City and departmental policies; City geography, public and private facilities and installations
requiring pre -crime knowledge or special crime prevention techniques.
• Knowledge of modern law enforcement methods, systems, procedures and sound management
principles and techniques.
Required Skill in:
• Planning, directing, and evaluating the work performance of assigned division and section personnel and
other subordinate employees in a manner conducive to proficient individual and team performance and
high morale.
• Applying principles and practices of modern crime prevention, criminal identification, apprehension, rules
of evidence, traffic control and safety, custody and care of prisoners, record keeping and all other aspects
of law enforcement and administration.
• Applying policy and best practices to routine and complex law enforcement problems
• Ability to establish and maintain effective working relationships with elected and appointed officials, City
employees and the public.
• Ability to present ideas clearly and concisely, orally and in writing to groups and individuals.
Police Commander
Last Revised: 08/10/2022
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2.4.a
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JOB DESCRIPTION
Police Commander
Minimum Qualifications: Completion of probation as an Edmonds Police Sergeant or equivalent law
enforcement experience in a supervisory role or an equivalent combination of related education and experience.
Education and Experience: Must have 90 college credits or an AA degree from a nationally accredited college
or university with a four-year degree preferred.
Required Licenses or Certifications: Valid Washington State Driver's License and a driving record acceptable
to the City's insurance carrier. Current certification or the ability to be certified as a Washington State Peace
Officer within 6 months of hire.
First Aid and CPR Certification.
Must be able to successfully complete and pass background check.
May be required to successfully complete and pass other examinations as required by law or by
city and department policies, including a medical and psychological exam.
WORKING CONDITIONS:
Environment:
• Indoor/Outdoor work environment.
• Seasonal heat and cold, temperature changes and adverse weather conditions.
• Regular expose to fumes, dust, and odors.
• Evening or variable hours and emergency call -out.
• Driving a motor vehicle to conduct work.
• Shift work including holidays.
Physical Abilities:
• Ability to meet the medical standards as required by LEOFF.
• Ability to perform the required physical activities at police emergency and disaster scenes.
• Manual dexterity of hands and fingers to operate computers including keyboarding on a car mounted
MDC. Manual dexterity of hands and fingers to operate other standard police equipment.
• Ability to climb stairs, be on one's feet, lift people and equipment.
• Ability to work outside in all types of weather conditions.
• Visual acuity to operate a personal computer and to read and compose various correspondence and
other documentation.
• Ability to hear and speak to communicate and provide information with others in person or on the
telephone.
Hazards:
• May be exposed to possible fights and confrontations.
• Traffic hazards and driving a vehicle during adverse weather conditions.
• Exposure to explosives, chemicals, and fires
• Contact with blood, body fluids and exposure to communicable diseases.
• Contact with dissatisfied or abusive individuals
Police Commander
Last Revised: 08/10/2022
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JOB DESCRIPTION
Police Commander
Incumbent Signature:
Department Head:
Police Commander
Date:
Date:
Last Revised: 08/10/2022
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2.5
City Council Agenda Item
Meeting Date: 10/14/2022
Comprensive Emergency Management Plan (CEMP) Update
Staff Lead: Chuck Wallace, Safety and Disaster Coordinator
Department: Emergency Management
Preparer: Scott Passey
Background/History
The Previous City of Edmonds CEMP was adopted in 2017 and had a 4 year update period. There was
some concern the City was not operating under a valid CEMP.
The City has been in compliance for having a CEMP because we contract with Snohomish County for
Emergency Management Services (through December 2024), and have been legally operating under the
Snohomish County CEMP which was last updated in December 2019.
Staff Recommendation
Adoption of the new CEMP and related Emergency Support Functions (ESF's) and authorizing the mayor
sign the new Promulgation Statement to be sent to Snohomish County DEM.
Narrative
CEMP UPDATE
The city has elected to enhance our ability to respond to emergency and disaster for the protection of
our citizens, property, environment and economy through the development of a City of Edmonds CEMP.
The plan will have a 5-year renewal period, (consistent with the county and state), however it will be
revisited yearly to update any changes that may have occurred locally, statewide or nationally. Our new
plan has been reviewed and is consistent with the Snohomish County CEMP as well as the WA State
CEMP.
ELECTED OFFICIALS GUIDE
In addition to the updated CEMP, a guide was developed to assist elected officials in understanding their
specific roles prior to, during and following an emergency or Disaster.
The role of elected officials is to work with community groups and neighboring jurisdictions prior to,
during and following emergency and disaster events to enhance the ability of citizens and visitors to the
City of Edmonds to fully recover from emergency or disaster events. Their role is to allow the Emergency
Operations Center to work through the essential steps to respond and mitigate the immediate situation
and to help provide direction towards rebuilding for the future as recovery begins.
Attachments:
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2.5
CEMP July 2022
Elected Officials Guide to Emergency Management
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CITY OF EDMONDS
Comprehensive Emergency
Management Plan
July 2022
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2.5.a
INTRODUCTION
The City of Edmonds (hereinafter referred to as "City") Comprehensive Emergency
Management Plan (CEMP) describes the basic strategies, assumptions, objectives, and
operational protocols which will guide the City's emergency management efforts through
prevention, preparedness, response, recovery, and mitigation. To facilitate effective operations,
the City's CEMP utilizes an Emergency Support Function (ESF) approach. Each ESF identifies
the City Department primarily responsible for organizing response actions related to that ESF,
as well as support departments and agencies.
The City's CEMP is designed to be flexible, adaptable, and scalable. It articulates the roles and
responsibilities among City Departments, contract service providers, and community partners.
The CEMP includes a Basic Plan and supplemental documents that provide more detailed
information to assist City officials and others implementing the CEMP. The City's CEMP is
organized as follows:
Basic Plan — The Basic Plan describes the process for prevention, preparedness,
response, recovery, and mitigation activities within the City.
Emergency Support Functions (ESFs) — The ESFs describe, in more detail,
responsibilities and processes necessary for specific response actions.
Incident Specific Annexes — Each Annex outlines the response to a specific incident or
situation. The City's CEMP includes annexes for Evacuation and Movement; Damage
Assessment; Debris Management, Animal Disaster Protection and Pandemic Response
Once an incident occurs within Edmonds, the CEMP is engaged at the discretion of the City's
senior leadership. The nature of the incident will dictate which plans and procedures are
initiated, as well as which ESFs may be required.
The intent of the CEMP is to reduce the possible consequences of an emergency or disaster, by
preventing loss of life, limiting damage to infrastructure, and supporting the City's return to
normalcy.
Edmonds CEMP
July 2022
Packet Pg. 43
2.5.a
AUTHORITIES AND REFERENCES
This is a compilation of authorities and references used in the completion of this version of the
City's CEMP. References include City, State and Federal codes and regulations as well as
plans and widely used standards.
CODES AND REGULATIONS:
City of Edmonds Ordinance 2224
Ordinance 4185
Municipal Code 6.60
Washington State
RCW 35.33.081, Emergency Expenditures — Non -debatable Emergencies RCW
35.33.101, Emergency Warrants
RCW 35A.38, Emergency Services
RCW 38.52, Emergency Management
RCW 38.52.070, Local Organization and Joint Local Organizations Authorized RCW 39.34,
Interlocal Cooperation Act
RCW 42.12, Vacancies
RCW 42.14, Continuity of Government
RCW 43.43, Washington State Patrol — State Fire Service Mobilization Plan
RCW 47.68.380, Search and Rescue RCW 49.60,
Laws Against Discrimination
WAC 118-04, Emergency Worker Program
WAC 118-30, Local Emergency Management/Services Organizations, Plans and Programs
WAC 296-62, General Occupational Health Standards
Federal
Public Law 93-288, The Robert T. Stafford Disaster Relief and Emergency Assistance Act, as
amended
Public Law 99-499, Superfund Amendments and Reauthorization Act (SARA) of 1986, Title III,
Emergency Planning and Community Right to Know
Homeland Security Presidential Directive 1 - 8
Homeland Security Act of 2002 Americans with
Disabilities Act
National Pets Evacuation and Transportation Standards Act of 2006 (H.R. 3858-PETS)
Edmonds CEMP
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2.5.a
PLANS
City of Edmonds Emergency Operations Center Procedures
City of Edmonds Damage Assessment Manual
City of Edmonds Disaster Recovery Plan
City of Edmonds Debris Management Plan
Edmonds City Departments Standard Operating Procedures Snohomish County
Hazard Mitigation Plan
Snohomish County Law Enforcement Mobilization Plan
Snohomish County Comprehensive Emergency Management Plan
Snohomish Health District Strategic National Stockpile Activation Plan
Snohomish Health District Pandemic Flu Response Plan
Snohomish County Multiple Casualty Incident Plan
Snohomish County Fire/EMS Resource Plan
Washington State Comprehensive Emergency Response Plan
Washington Fire Services Resource Mobilization Plan
National Response Framework
Edmonds CEMP
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2.5.a
Add new Promulgation Document
CITY OF EDMONDS ❑AVEEJ\RLING
MAYOR
250 5TH AVENUE NORTH • EDMONDP. WA 9902C • (425) 771-0200 • FAX (425} 771 •0208
14 w_.11-11a 11—
POLICE DEPARTMENT • AN ACCREDITED LAW ENFORCEMENT AGENCY
tic 1$9�
CITY OF EDMONDS
COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
PROMULGATION DOCUMENT
This Comprehensive Emergency Management Plan is intended to meet the planning requirements
of the Washington Administrative Code, Chapter 118-30; the Revised Code of Washington, Title 38 and
Chapters 38.52 and 34.05 as revised; Title III Superfund Amendment and Re -authorization Act of 1986;
and local City Ordinances. Pursuant to these laws, the City's Comprehensive Emergency Management
Plan (the "Plan") is hereby promulgated by the City to provide guidance concerning emergency response
policies, responsibilities, training and actions. This Plan provides guidelines only and does not guarantee
a perfect response. Rather, the City can only endeavor to make every reasonable effort to respond based
on the situation and resources available at the time.
As part of the Plan, the City entered into an Interlocal Agreement for Emergency Management
Services with Snohomish County (the "Agreement") on February 4, 2016, wherein the City authorized
Snohomish County, by and through its Department of Emergency Management, to assist the City with
coordination of emergency management services.
The Plan supports and is compatible with plans of the Snohomish County Department of
Emergency Management and of the State of Washington Emergency Management Division. This Plan
provides support to the Snohomish County Hazardous Materials and WMD Response Plans and other
plans required by State and Federal law.
The provisions of this Plan shall compliment applicable provisions the Agreement. All previous
editions of the City's Plan are considered obsolete and should be destroyed.
DATED THIS DAY OF 12017
Presented By: Received By:
City o dmonds Snohomish County
Dave Farling, Mayor lason`13icrrArm, Director
City of Edmonds Snohomish County Dept. of Emergency Management
Edmonds CEMP
• Incorporated August 11, 1890
Sister City - Hekinan, Japan
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2.5.a
DISTRIBUTION LIST
NAME I DEPARTMENT OR AGENCY I PLAN #
Edmonds CEMP
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2.5.a
RECORD OF CHANGES
DATE CHANGE MADE BY WHOM
Edmonds CEMP viii July 2022
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2.5.a
Edmonds CEMP
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2.5.a
CITY OF EDMONDS
COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
BASIC PLAN
TABLE OF CONTENTS
I. MISSION AND SITUATION 1
A. MISSION 1
B. AUTHORITY 3
C. SITUATION 4
D. ASSUMPTIONS 4
E. LIMITATIONS 5
II. ORGANIZATION AND RESPONSIBILITIES 5
A.
ORGANIZATION 5
B.
CONTINUITY OF GOVERNMENT 6
C.
EMERGENCY MANAGEMENT ORGANIZATION 6
D.
SNOHOMISH COUNTY DEPARTMENT OF EMERGENCY
MANAGEMENT 6
E.
EMERGENCY OPERATIONS BOARD 6
F.
EMERGENCY MANAGEMENT COMMITTEE 7
G.
EMERGENCY OPERATIONS CENTERS 8
H.
SUBCOMMITTEES 8
III. RESPONSIBILITIES -CITY OF EDMONDS 9
A. ALL DIVISIONS LISTED BELOW, MAYOR, CITY CLERK,
HUMAN RESOURCES AND INFORMATIONAL SERVICES 9
B. MAYOR 9
C. OFFICE OF THE MAYOR 10
D. ADMINISTRATIVE SERVICES DIVISION 10
All Divisions (City Clerk, Information Services, Finance) 10
Information Services Department 11
Finance Department 12
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2.5.a
City Clerk Department
12
E.
CITY COUNCIL
12
F.
CITY COUNCIL PRESIDENT
13
G.
SNOCO DEM
13
H.
SAFETY/DISASTER COORDINATOR
14
I.
SNOHOMISH COUNTY 911
14
J.
DEPARTMENT OF COMMUNITY SERVICES / ECONOMIC
DEVELOPMENT
15
K.
DEPARTMENT OF DEVELOPMENT SERVICES
15 D
All Divisions
15
Building Division
16
Planning Division
16
L.
PUBLIC WORKS DEPARTMENT
16 a
All Divisions
16 ;_
Operational Division
17
Engineering Division
18
Wastewater Treatment Plant Division
19
M.
PARKS, RECREATION, CULTURAL ARTS AND
HUMAN SERVICES DEPARTMENT
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19
N.
SOUTH SNOHOMISH COUNTY FIRE & RESCUE
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REGIONAL FIRE AUTHORITY
20 Z
O.
CITY OF EDMONDS POLICE DEPARTMENT
21
P.
RESPONSIBILITIES — WASHINGTON STATE
E
GOVERNMENT
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Office of the Governor 22 0
Washington State Emergency Management Division 23
Q. RESPONSIBILITIES — FEDERAL 23
Federal Government / Federal Emergency Management W
Agency (FEMA) 23
R. LAW ENFORCEMENT ASSISTANCE 24
S. EMERGENCY REPOSNE AND SUPPORT TEAMS
(FIELD LEVEL) 25
T. DEFENSE SUPPORT OF CIVIL AUTHORITIES 25 a
IV. CONCEPT OF OPERATIONS
A. CONCEPT
Edmonds CEMP A
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25
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2.5.a
B. MISSION AREAS BY PHASE 29
Prevention Phase 29
Preparedness Phase 30
Mitigation Phase 30
Response Phase 31
Recovery Phase 31
V. ADMINISTRATIVE AND FISCAL PROCEDURES 32
VI. LOGISTICS 35
VII. DIRECTION, CONTROL AND COORDINATION 36
A. NIMS INREGRATION 36
B. DIRECTION AND CONTROL 36
C. ON SCENE MANAGEMENT 38
D. COORDINATION 40
E. PROCLAMATION OF EMERGENCY 41
F. SAMPLE EMERGENCY PROCLAMATION 42
G. REQUEST FOR EMERGENCY ASSISTANCE 43
H. DEMOBILIZATION 43
VIII. PUBLIC INFORMATION 43
A. PURPOSE 43
IX. TRAINING, EXERCISES AND EDUCATION 44
A. PURPOSE 44
B. RESPONSIBILITIES 46
X. ON -GOING CEMP MANAGEMENT AND MAINTENANCE 47
A. COORDINATION 47
B. CEMP MAINTENANCE 47
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EMERGENCY SUPPORT FUNCTIONS
(ESF'S)
EMERGENCY
SUPPORT FUNCTION MATRIX
48
ESF
- 1
TRANSPORTATION
50
ESF-2
COMMUNICATIONS
54
ESF-3
PUBLIC WORKS AND ENGINEERING
62
ESF-4
FIREFIGHTING
66
ESF-5
EMERGENCY MANAGEMENT
71
ESF-6
MASS CARE, EMERGENCY ASSISTANCE, HOUSING
AND HUMAN SERVICES
75
ESF-7
LOGISTICS AD RESOURCE SUPPORT
83
ESF-8
PUBLIC HEALTH AND MEDICAL
88
ESF-9
SEARCH AND RESCUE
96
ESF
- 10
HAZARDOUS MATERIALS
101
ESF
- 11
AGRICULTURE AND NATURAL RESOURCES
108
ESF
- 12
ENERGY AND UTILITIES
113
ESF
- 13
PUBLIC SAFETY AND SECURITY
118
ESF
- 14
LONG TERM COMMUNITY RECOVERY
124
ESF
- 15
EXTERNAL AFFAIRS AND EMERGENCY
PUBLIC EDUCATION
131
ESF
- 20
DEFENSE SUPPORT TO CIVIL AUTHORITIES
138
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CITY OF EDMONDS
COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
BASIC PLAN
I. MISSION AND SITUATION
A. MISSION
1. It is the policy of the City, to protect lives, property, the environment, and
economy in cooperation with other elements of the community to carry
out preparedness, protection, response, prevention, and mitigation
activities. To respond to natural and human caused emergencies and
disasters and coordinate the recovery efforts for such incidents.
2. The City's Emergency Preparedness Goals are:
a. To coordinate the development and maintenance of the City's
CEMP which provides the framework for organizational
activities during disaster operations.
b. Provide guidance to the Emergency Management Organization N
to meet the requirements of the five (5) mission areas of the N
National Response Framework: Prevention, Preparedness,
Response, Mitigation and Recovery.
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c. Provide a community education, information, and U
preparedness program for the residential and business
community to assist them in developing self-sufficiency.
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d. Foster interdepartmental cooperation within the City and with
adjacent jurisdictions as well as with county, state, and federal
agencies.
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2.5.a
3. The CEMP establishes guidance on disaster and emergency
responsibilities and procedures to the City of Edmonds Emergency
Management Organization, including exercise and training guidelines
and procedures, community information and education activities and
community alert and warning procedures.
4. The CEMP, including its Emergency Support Functions, checklists and
supporting documents, provides for the coordination of operations during
emergencies and disasters, and the best utilization of all responding
resources.
5. The CEMP establishes a mutual understanding of authority,
responsibilities and functions of local government and provides a basis
for developing a delineation of authority for non -governmental agencies
and organizations within the Emergency Management Organization.
6. All directions contained in this CEMP apply to preparedness and
emergency activities undertaken by the City and supporting
organizations required to minimize the effects of disaster and facilitate
recovery activities. The City provides on -going training and
implementation of the Incident Command System (ICS) per the National
Incident Management System (NIMS)
7. Management System (NIMS) for all natural and human caused disasters.
Under the guidance of the National Response Framework, this CEMP
addresses all activities related to local incident management, including
prevention, mitigation, preparedness, response, and recovery actions.
8. The City's CEMP supports and is compatible with the Snohomish
County, Washington State, and Federal Emergency Response Plans.
This document provides support to the Snohomish County Department of
Emergency Management Hazardous Materials and Weapons of Mass
Destruction Response Plan, Title III of the Superfund and Re-
authorization Act of 1986 and other plans required by the State and
Federal Governments. Any conflicts will be handled on a case -by -case
basis.
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2.5.a
B. AUTHORITY
1. The City's CEMP is developed under the authority of the following local,
state, and federal statutes and regulations:
a. Revised Code of Washington, (RCW) 38.52.070, 35.33.081
and 35.33.101
b. Continuity of Government Act RCW 42.14, RCW 35A.13.020,
35A.42.030 and 42.12.070
c. Washington Administrative Codes 118-30, and 296-62-41011
d. U.S. Codes 5121-5202 Disaster Relief Act of 1974, as
amended
e. Title III Superfund Amendment and Re -authorization Act of
1986
f. The FEMA National Response Framework
g. Presidential Policy Directive-8 on National Preparedness
h. Edmonds City Ordinance 2224
i. Edmonds Municipal Code Chapter 1.02.035
Edmonds Municipal Code Chapter 6.60 N
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k. The National Pets Evacuation and Transportation Standards
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Act of 2006 (H.R. 3858- PETS)
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I. The Robert T. Stafford Disaster Relief and Emergency
Assistance Act, Public Law 93-288, as amended, 42 U.S.C.
5121 et seq
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m. The Americans with Disabilities Act of 1990, as amended,
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including Executive Order 13166 and Executive Order 13347
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2.5.a
Edmonds CEMP
C. SITUATION
1. Disasters and emergencies have occurred in Edmonds and will likely
occur again. Through a process of hazard vulnerability analysis, it has
been determined that the City of Edmonds is vulnerable to numerous
technological, natural, and human caused hazards. Additional
information on these hazards and their associated risks may be found in
the Snohomish County Hazard Identification and Vulnerability
Assessment, a separately published document.
D. ASSUMPTIONS
1. It is assumed that any of the emergency or disaster situations could
create significant property damage, injury, loss of life, panic, and
disruption of essential services in Edmonds. These situations may also
create significant financial, psychological, and sociological impact on
residents of the community and the City governmental organization itself
2. It is reasonable to assume that with impending incidents such as storms,
floods and acts of war, warnings may be issued to enable some
preparation prior to the incident. Other disasters will come with no
advance warning.
3. In the event of a widespread disaster there will not likely be any
significant assistance from nearby communities, county, state, or federal
agencies for a prolonged period of time. In this situation the City will need
to rely on available City resources and those of private organizations,
businesses, and residents within the city for initial response operations.
4. The role of the individual resident is of key importance in the response
and recovery from disasters. The immediate availability of resources to
respond to the emergencies associated with a disaster will be limited and
responses may need to be prioritized. It is assumed that there will not be
enough resources to respond to every emergency need. In the State of
Washington, the goal is to encourage each resident to be personally
responsible for preparing to meet their own emergency needs for up to
14 days following a significant disaster event. These preparedness items
include, but are not limited to, having a plan, stocking supplies, learning
emergency skills like first aid and CPR, and reducing hazards in the
home and workplace.
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2.5.a
5. Edmonds maybe requested to provide support to other jurisdictions with
both resources and sheltering during emergencies and disasters which
may not affect the City.
E. LIMITATIONS
1. The information and procedures included in this CEMP have been
prepared utilizing the best information and planning assumptions
available at the time of preparation. There is no guarantee implied by this
CEMP that in major emergencies and disaster situations that a perfect
response to all incidents will be practical or possible. The City of
Edmonds response resources maybe overwhelmed, and essential
systems may become dysfunctional. The City can only endeavor to make
every reasonable effort to respond based on the situation, information,
and resources available at the time the situation occurs.
II ORGANIZATION AND RESPONSIBILITIES
A. ORGANIZATION
The City of Edmonds operates under a Mayor/Council form of
government. The Mayor leads the executive branch and the members of
the City Council make up the legislative branch of Edmonds City
government. The executive and legislative branches of the City of
Edmonds are responsible for overall policy direction within the City.
2. The City contracts with Snohomish County Department of Emergency
Management (SnoCo DEM) for Emergency Management Services.
3. The day-to-day organizational structure of Edmonds City Departments will
be maintained as much as practical for major emergency and disaster
situations. Other public and private organizations, school districts, and
volunteer organizations may, under mutual agreement, operate in
coordination with this CEMP.
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2.5.a
B. CONTINUITY OF GOVERNMENT
The Continuity of Government Act RCW 42.14 establishes provisions for
the continuity of government in the event its leadership is incapacitated.
RCW 35A.13.020, 35A.42.030 and 42.12.070; and Edmonds Municipal
Code 1.02.035 provide for filling vacancies of elected officials in the City.
C. EMERGENCY MANAGEMENT ORGANIZATION
The City of Edmonds Emergency Management Organization shall be
compatible with the existing City organization and shall provide clear
lines of authority and channels of communication. It will provide for the
identification and assignment of existing staff having emergency
response capabilities and those having support roles.
D. SNOHOMISH COUNTY DEPARTMENT OF EMERGENCY MANAGEMENT
1. The staff of the Snohomish County Department of Emergency
Management (SnoCo DEM) provide technical assistance to the City of
Edmonds for the development and ongoing maintenance of the CEMP
and related activities within the City in coordination with the Edmonds
Disaster Coordinator. The SnoCo DEM staff coordinates with outside
agencies and organizations involved in emergency planning. The SnoCo
DEM staff manage the Emergency Operations Center (EOC), during
activation and interacts with outside agencies to coordinate emergency
support activities.
E. EMERGENCY OPERATIONS BOARD
The Emergency Operations Board oversees and provides policy
recommendations to the city council during disaster and recovery
periods.
2. The Emergency Operations Board provides direction for the development
and maintenance for the emergency operations plan.
3. The Emergency Operations Board shall oversee the activities of and
provide direction to the emergency management committee during
emergencies and disasters.
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2.5.a
4. The Emergency Operations Board provides policy direction for disaster
preparedness and mitigation.
5. The mayor shall serve as chair of the Emergency Operations Board and
the disaster coordinator shall serve as vice -chair. The remaining
membership of the Emergency Operations Board shall consist of all city
department directors as well as a member from the Port of Edmonds and
South Snohomish County Fire and Rescue Regional Fire Authority.
Other members may be added on an "as needed" basis to assist in the
development of the emergency operations plan.
F. EMERGENCY MANAGEMENT COMMITTEE
The Emergency Management Committee provides staff support,
direction, and expertise in development of the CEMP and all supporting
documents. The Emergency Management Committee is comprised of
key personnel designated by each City Department Director and
members of outside professional and volunteer organizations having key
roles in emergency preparedness, planning and response activities. The
Disaster Coordinator shall serve as chair of this committee.
2. Members of the Emergency Management Committee (EMC) will normally
staff the City's Emergency Operations Center (EOC) as necessary,
during activation and EMC Staff will also coordinate the activities in their
respective divisions or area of responsibility during major emergencies
and disasters.
3. The Emergency Management Committee consists of representatives
from the following departments /agencies or their designees:
• Mayor
• Office of the Mayor Staff
• Administrative Services Department
• Community Services / Economic Development Department
• Courts
• Development Services Department
• Fire Marshal
• Human Resources Department
• Parks, Recreation, Cultural Arts and Human Services Department
• Police Department
• Public Works Department
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2.5.a
• Snohomish County DEM Representative
G. EMERGENCY OPERATION CENTERS
1. The City has two Emergency Operations Centers, (EOC).
a. The primary site is in the Edmonds Public Safety Building,
Police Station, at 250 5th Ave. N.
b. A secondary site is in the Public Works Building at 7110 210th
St. SW.
2. The Edmonds EOC activates in support of the City's response to
emergencies and disasters.
a. The Mayor or the Disaster Coordinator may activate the
Edmonds EOC following notification of an immediate or
anticipated public safety, emergency, or disaster concern,
received from Federal, State, or County agencies or officials
b. The Mayor or the Disaster Coordinator may also activate the
Edmonds EOC following consultation with City of Edmonds
Department Heads in anticipation of a public safety,
emergency, or disaster event.
H. SUBCOMMITTEES
1. Sub -committees may be designated as determined necessary by the
Emergency Management Committee.
a. In the event of sub -committee designation, the Emergency
Management Committee Co-chairs may include individuals
from outside organizations.
b. Sub -committees will be chaired by a member of the
Emergency Management Committee. Oversight of
subcommittee work will be the responsibility of the Disaster
Coordinator, or designee.
Edmonds CEMP Basic Plan - 8 July 2022
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2.5.a
III RESPONSIBILITIES - CITY OF EDMONDS
A. ALL DIVISIONS LISTED BELOW, MAYOR, CITY CLERK, HUMAN
RESOURCES, AND INFORMATION SERVICES
Develop plans for employee notification and support during disaster
activities.
2. Coordinate the registration of temporary emergency workers and
volunteers.
3. Provide liaison for coordination with telecom and communications
infrastructure provider(s) for the reestablishment/maintenance of
telephone and cell phone services to the City government and guidance
to City Departments for the protection of cell phone and telephone
systems.
B. MAYOR
1. Provide visible leadership to the community and coordinates public
messaging to provide flexibility for communication through a Public
Information Officer (PIO), or Joint Information Center (JIC).
2. The Mayor or his/her successor may proclaim a local emergency, along
with special emergency orders under Edmonds Municipal Code 6.60,
Disaster Preparation, Emergency Coordination and Civil Emergencies.
3. Provide policy direction through the Emergency Management
Committee.
4. Provide overall direction and support of emergency operations to the
Emergency Management Committee.
5. Request assistance, when necessary, from the Snohomish County
Department of Emergency Management (SnoCo DEM), Washington
State Emergency Management Division (EMD), and/or the Federal
Emergency Management Agency (FEMA), through the SnoCo DEM.
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2.5.a
6. Provide for emergency prevention, preparedness, mitigation, response,
and recovery activities to be carried out within the city
7. Assign Public Information Officer or Public Information Officer Group to
coordinate preparation and dissemination of information to the public and
the media.
8. Issue notice of evacuation after consultation with local, state, and federal
agencies and City department directors, when and if necessary.
9. Maintain continuity of government.
10. Provide for coordination of visiting officials from other jurisdictions and
levels of government.
11. Direct Office of the Mayor Staff activities.
C. OFFICE OF THE MAYOR
1. Develop Standard Operating Procedures as outlined in Section III —
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Concept of Operations as they relate to the Office. For disaster response
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purposes, the Office of the Mayor consists of the Mayor and Senior
Executive Assistant, City Clerk's Office, Human Resources Staff,
Information Services, and Community Services/Economic Development,
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or their designees.
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2. Provide for the identification and preservation of essential department
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records.
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3. Document emergency -related costs and activities.
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4. Serve in a variety of staff and liaison at the direction of the Mayor or
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department head roles during disaster operations.
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D. ADMINISTRATIVE SERVICES DIVISION
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2.5.a
All Divisions (City Clerk, Information Services, Finance)
Develop Standard Operating Procedures as outlined in Section III -
Concept of Operations as they relate to the department.
2. Serve on Office of the Mayor staff
3. Provide clerical staff to support administrative activities.
4. Provide for the identification and preservation of essential department
records.
5. Document emergency -related costs and activities.
Information Services Department
Chief Information Officer will provide coordination between the
Information Services Department and cell phone, telephone/internet
service providers for the re-establishment of cell phone,
telephone/internet services to the City government, and guidance to City
Departments for the protection of its information technology systems.
2. Develop plans for and coordinate the recovery operations of the City's
telephone, cell phone and computer internet systems following disaster
situations.
3. PIO will assist in preparing and disseminating Proclamation of Local
Emergency supporting the Mayor
4. Provide computer and telecommunications support to the Emergency
Operations Center.
5. Provide City Departments with guidance and direction for the protection
of computer hardware, software, and data.
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2.5.a
Finance Department
1. Develop Standard Operating Procedures as outlined in Section III -
Concept of Operations as they relate to the department.
2. Review contracts for emergency work and procurement.
3. Assist in identifying sources of disaster funds if departmental budgets are
exceeded.
4. Assist other departments with the compilation of disaster related financial
information.
5. Coordinate disaster related purchases and expenditures.
6. Provide for the identification and preservation of essential department
records.
7. Document emergency related activities and costs.
City Clerk Department
1. Develop Standard Operating Procedures as outlined in Section III -
Concept of Operations as they relate to the department.
2. Maintain and track all city records
3. Fulfil legal requirements of recording, posting, publicizing, and filing
documents
4. Administer all ordinances and resolutions
E. CITY COUNCIL
1. Appropriate funds to meet emergency needs.
Edmonds CEMP Basic Plan - 12 July 2022
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2.5.a
2. Maintain continuity of government.
3. Appropriate funds to provide emergency prevention, preparedness,
response, mitigation and recovery programs and activities within the city.
F. CITY COUNCIL PRESIDENT
1. Assume the duties of the Mayor in his/her absence/incapacitation
G. SNOCO DEM
In cooperation with the City Disaster Coordinator, provide technical
assistance and support in the development and maintenance of the
City's CEMP.
2. Assist with the development of associated documents and standard
operating procedures which support the CEMP.
3. Manage the SnoCo DEM Emergency Coordination Center during
activation.
4. Assist City with coordinating requests for outside assistance through
county, state, and federal agencies.
5. Assist responsible City staff in the preparation of disaster assistance
paperwork and submit to the appropriate agencies.
6. Provide for public information and education on emergency
preparedness.
7. Coordinate dissemination of emergency warning information through the
Emergency Alert System (EAS), RAVE/Smart 911, and other available
communication resources available to the City, JIC and WA State EMD
resources.
8. Assist with coordination of prevention, preparedness, response,
mitigation, and recovery activities as requested by the Mayor/or
designee.
9. Coordinate amateur radio operators during disaster operations.
Edmonds CEMP Basic Plan - 13 July 2022
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2.5.a
10. Act as liaison between City personnel and other personnel responding to
an emergency.
11. Coordinate the establishment of disaster resource centers to support
community recovery efforts.
12. Provide technical assistance for recovery planning.
H. SAFETY/DISASTER COORDINATOR
1. Coordinate the development and maintenance of the city's CEMP
2. Coordinate the development of associated documents and standard
operating procedures which support the CEMP.
3. Coordinate Proclamation of Local Emergency with the Office of the
Mayor and SnoCo DEM.
4. Chair the Emergency Management Committee
5. Coordinate opening and staffing of the EOC including training of EOC
personnel.
6. Request outside assistance (other than mutual aid) through SnoCo DEM
Emergency Coordination Center or duty officer.
7. Coordinate dissemination of emergency warning information through 0
available city resources and SnoCo DEM.
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8. Coordinate prevention, preparedness, response, mitigation, and recovery c,
activities as appropriate.
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9. Submit completed disaster assistance paperwork to SnoCo DEM for
submittal to appropriate county, state, and federal agencies.
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I. SNOHOMISH COUNTY 911
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1. As the Snohomish County 911 will serve as the City's primary Public
Safety Answering Point, (PSAP), and will endeavor to:
a. Develop Standard Operating Procedures as outlined in Section
III - Concept of Operations as they relate to the center.
Edmonds CEMP Basic Plan - 14 July 2022
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2.5.a
b. Provide recommendations for Emergency Operations Center
communications equipment.
c. Provide emergency communications service to the
Communications Center service area, including dissemination
of emergency messaging through the RAVE/Smart 911
system.
d. Provide information on emergency situations and locations to
the Emergency Operations Center during activation.
e. Coordinate re-establishment of communications system with
City resources if disrupted.
f. Disseminate initial warning information to public safety
agencies.
g. Provide for the identification and preservation of essential
Communications Center records.
h. Document emergency related costs and activities.
J. DEPARTMENT OF COMMUNITY SERVICES / ECONOMIC
DEVELOPMENT
1. Serve as the lead agency, in conjunction with SnoCo DEM for the c
coordination of disaster recovery issues. U
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2. Manage special disaster planning and recovery projects as assigned by N
the Mayor. 3
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3. Serve on Office of Mayor Staff. w
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K. DEPARTMENT OF DEVELOPMENT SERVICES E
All Divisions
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1. Develop Standard Operating Procedures as outlined in Section III -
Concept of Operations as they relate to the department.
2. Provide support to city-wide evacuation planning and assist in evacuation
efforts with City of Edmonds Police as appropriate.
Edmonds CEMP Basic Plan - 15 July 2022
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2.5.a
3. Provide clerical staff to support administrative activities.
4. Provide for the identification and preservation of essential department
records.
5. Document emergency -related costs and activities.
Building Division
1. Coordinate and compile initial damage assessment and safety evaluation
of essential city-wide buildings along with Planning Division
2. Provide support in the safety evaluation of structures during search and
rescue operations.
3. Determine building safety to City owned /operated buildings and
recommend evacuation as appropriate.
4. Provide expertise and recommendation for reconstruction, demolition,
and structural mitigation to the Department of Community Services and
Economic Development during recovery period.
5. Provide streamlined permit process along with the Department of
Community Services and Economic Development for disaster recovery
efforts.
Planning Division G
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1. Develop plans to manage land use, environmental impact, economic N
impact, and related mitigation issues following disasters. N
2. Coordinate and compile initial damage assessment and safety evaluation a
of essential city-wide buildings, along with Building Division and the W
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3. Provide streamlined permit process along with the Department of
Community Services and Economic Development for disaster recovery
efforts. a
L. PUBLIC WORKS DEPARTMENT
All Divisions
Edmonds CEMP Basic Plan - 16 July 2022
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2.5.a
Develop Standard Operating Procedures as outlined in Section III -
Concept of Operations as they relate to the department.
2. Provide support to city-wide evacuation planning and assist in evacuation
efforts with the Edmonds Police Department, as appropriate.
3. Provide clerical staff to support administrative activities.
4. Provide for the identification and preservation of essential department
records.
5. Document emergency -related costs and activities.
Operational Division
1. Provide support in the development of plans to deal with public works
related mitigation issues following disasters.
2. Provide for the initial damage assessment of City infrastructure.
3. Coordinate debris removal, traffic control, road closures and protection of
public property in coordination of Critical Transportation and Evacuation
Plan.
4. Provide assessment of transportation routes, identify alternate routes,
and provide temporary traffic control measures/devices and operational
control of traffic signals.
5. Provide damage assessment, debris removal, emergency protective
measures, emergency, and temporary repairs and/or construction for
public works infrastructure.
6. Provide damage assessment, emergency repairs for City -owned
vehicles, field communications equipment, department -managed
facilities, and coordinate transportation facilities restoration (signals and
street lights).
7. Provide support in initial damage assessment and safety evaluation of
essential city- wide facilities with the Department of Community Services
and Economic Development
8. Provide light and heavy equipment, generators, and supplies.
9. Coordinate with area utility providers for restoration of services.
Edmonds CEMP Basic Plan - 17 July 2022
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2.5.a
10. Provide support to the Fire District in hazardous material incident
response to City sewers and streets.
11. Provide field communications support through existing communications
equipment as requested.
12. Provide support to determine City building safety and recommend
evacuation as appropriate to the EOC and Edmonds Police Department.
13. Provide support for reconstruction, demolition, and structural mitigation
activities during recovery period.
14. Provide support to other departments in the damage assessment of City
infrastructure.
15. Provide support to other departments in field activities as appropriate.
16. Provide initial interim repair and reconstruction and coordinate
permanent repair and reconstruction of City facilities.
17. Provide support to perform or contract for major recovery work.
Engineering Division
1. Provide support in the development of plans to deal with land use,
environmental impact, and related mitigation issues following disasters
2. Provide support in assessment of transportation routes, identify alternate
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routes, provide temporary traffic control measures/devices and
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operational control of traffic signals with the EOC and the Edmonds
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Police Department.
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3. Provide support to all City Agencies as well as the PIO, regarding
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information and recommendations on traffic routes to the EOC and
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Edmonds Police Department during flooding.
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4. Provide support in the initial damage assessment of City infrastructure.
a
5. Assist with utility restoration as appropriate
6. Provide engineering and architectural services for transportation and
municipal infrastructure, including expertise and recommendations for
reconstruction, demolition, and mitigation during the recovery period.
Edmonds CEMP Basic Plan - 18 July 2022
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2.5.a
7. Provide support for reconstruction, demolition, and structural mitigation
activities during recovery period.
8. Contract for major recovery work as appropriate.
9. Provide streamlined permit process for disaster recovery efforts with the
Department of Community Services and Economic Development.
Wastewater Treatment Plant Division
Provide continued operation of the Wastewater Treatment Facility
following a disaster.
2. Prioritize and initiate emergency repairs to the facility.
3. Provide support to other divisions as appropriate.
M. PARKS, RECREATION, CULTURAL ARTS AND HUMAN SERVICES
DEPARTMENT
1. Develop plans for the coordination of volunteer groups to assist in
emergency feeding and shelter for the public during disaster, including
individuals with access and functional needs, and assist Red Cross Mass
Care Response assets when activated.
2. Develop plans for and coordinate with Edmonds School District #15 and
the Red Cross for the utilization of School District facilities for temporary
emergency shelters.
3. Develop plans for and coordinate with the Red Cross, for the utilization of
City of Edmonds facilities, as needed, for temporary emergency shelters.
4. Provides support to other departments in field activities as appropriate.
5. Develop plans for emergency feeding and shelter for City staff and the
EOC during disaster activities.
6. Coordinate volunteer groups to assist individuals with access and
functional needs in their homes.
Edmonds CEMP Basic Plan - 19 July 2022
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2.5.a
7. Coordinate the use of City parks as staging areas for disaster operations,
mass care and temporary housing.
8. Provide support to Public Works in debris removal, traffic control, road
closures and protection of public property.
9. Provide field communications support through existing communications
equipment.
10. Provide light and heavy equipment, generators, and supplies.
11. Provide information and recommendations on traffic routes during
flooding situations to the EOC and Edmonds Police Department.
12. Deploy traffic control equipment for road closures and re-routing of traffic
as needed.
N. SOUTH SNOHOMISH COUNTY FIRE & RESCUE REGIONAL FIRE
AUTHORITY
1. The City of Edmonds contracts with South Snohomish County Fire &
Rescue Regional Fire Authority, (RFA) for the provision of fire
suppression and emergency medical services. The RFA will provide a
representative to assist in planning activities and EOC activations as
deemed necessary at the time of the incident and will endeavor to:
a. Develop Standard Operating Procedures as outlined in Section 0
III - Concept of Operations as they relate to the Fire Authority.
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b. Develop emergency and evacuation plans for facilities under C,
District management.
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c. Provide command and control for field operations through W
establishing command posts as appropriate.
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d. Provide fire suppression services.
e. Provide hazardous materials incident command and a
radiological monitoring, and coordinate with outside agencies
as appropriate.
f. Provide assistance, direction and control for technical search
and rescue activities in cooperation and coordination with the
Edmonds CEMP Basic Plan - 20 July 2022
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2.5.a
EOC, Edmonds Police Department and responding mutual aid
search and rescue agencies.
g. Assist in providing emergency medical assistance services in
coordination and cooperation with private emergency medical
service providers.
h. Support evacuation efforts as appropriate.
i. Provide support to City Departments in utility restoration
efforts.
j. Provide support to the City of Edmonds Public Information
Officer in the dissemination of emergency warning information
to the public.
k. Provide support to City Departments in city-wide structural
damage assessment, traffic control, emergency warnings, road
closure and protection of property.
I. Participate in initial city-wide damage assessment as
appropriate, including assessment of District facilities and
waterfront reconnaissance.
m. Provide for the identification and preservation of essential
District records.
n. Document emergency -related activities and costs. U
N
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O. CITY OF EDMONDS POLICE DEPARTMENT c,
a
1. Develop Standard Operating Procedures as outlined in Section III - w
Concept of Operations as they relate to the department. U
2. Develop specialized plans for evacuation of detainee holding cells and E
courtrooms.
3. Provide law enforcement activities within the city.
a
4. Provide command and control for field operations through established
command posts as appropriate in coordination and cooperation with the
Regional Fire Authority.
Edmonds CEMP Basic Plan - 21 July 2022
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2.5.a
5. Provide emergency traffic control.
6. Provide direction and control for evacuation efforts as appropriate.
7. Provide security at the Emergency Operations Center during activation.
8. Provide support to the Snohomish County Medical Examiner in the
identification of the deceased.
9. Provide support in the dissemination of emergency warning information
to the public.
10. Participate in initial city-wide damage assessment as appropriate
11. Provide coordination of explosive device identification, handling, and
disposal through outside agencies.
12. Provide for the identification and preservation of essential department
records.
13. Document emergency related costs and activities.
P. RESPONSIBILITIES — WASHINGTON STATE GOVERNMENT
Office of the Governor E
0
1. The Governor is granted control of the emergency management functions U
of the Military Department under RCW 38.52 and delegates responsibility N
for emergency management to the director of the Washington State N
Emergency Management Division. 3
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2. In the event of an emergency beyond the capability of local governments, w
the Governor or their designee may:
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a. Proclaim a State of Emergency under RCW 43.06.010(12)
b. Activate the State Emergency Operations Center and a
Comprehensive Emergency Management Plan
c. Authorize the deployment and use of State resources and the
Washington State Military Department, including the National
Guard
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2.5.a
d. Prohibit activities to help preserve and maintain life, health,
property, or the public peace.
e. Waive or suspend certain state laws, rules, and regulations to
facilitate response and recovery operations.
f. Provide assistance to disaster survivors.
3. The proclamation by the Governor is a prerequisite for access to the full
range of federal disaster recovery programs potentially available to the
state.
4. Interstate mutual aid requests through the Emergency Management
Assistance Compact (EMAC) also require a proclamation by the
Governor.
5. The state of emergency shall cease to exist upon the issuance of a
proclamation of the Governor declaring its termination. The Governor
must terminate the proclaimed state of emergency when order is restored
in the area affected in accordance with RCW 43.06.210. The Office of the
Attorney General will assist in the preparation of the proclamation to
ensure all legal and other requirements are met.
Washington State Emergency Management Division
1. Upon authorization of the Governor or their designee, coordinate all E
emergency management activities of the State. U
N
2. Take appropriate actions to mitigate the effects of, prepare for, prevent, N
respond to, and recover from the impacts of emergencies or disasters.
3. Coordinate requests for services and specialized skills, equipment, and
resources in support of State and local government emergency
operations.
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Q. RESPONSIBILITIES —FEDERAL w
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Federal Government / Federal Emergencv Management Agency (FEMA)
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2.5.a
Pursuant to Title 44, Code of Federal Regulations, Part 206, Subpart B,
the Governor may request the President of the United States issue an
emergency or a major disaster declaration. Before making a request, the
Governor must proclaim a state of emergency and ensure all appropriate
state and local actions have been taken.
2. The Governor's request for a disaster declaration may result in one of the
following three outcomes: a Presidential declaration of a major disaster, a
Presidential declaration of an emergency, or denial of the Governor's
request. If the President declares an emergency or major disaster, the
Governor and the FEMA Regional Administrator will execute a FEMA-
State Agreement which states the understandings, commitments, and
conditions for federal assistance, and describes:
a. The incident and incident period for which assistance will be
made available.
b. The area(s) eligible for federal assistance.
c. The type and extent of federal assistance provided.
d. The commitment of the state and local government(s) with
respect to the amount of funds to be expended in alleviating
damage and suffering caused by the major disaster or
emergency.
3. With the declaration, the President appoints a Federal Coordinating
Officer (FCO), and the Governor designates a State Coordinating Officer
(SCO). The FCO is responsible for coordinating all declaration -related
federal disaster assistance programs administered by FEMA. The SCO is
the authorized representative of the Governor to manage and coordinate
state and local emergency response and recovery efforts following a
Presidential emergency or major disaster declaration. The FCO and the
SCO will work together to ensure all assistance is provided in accordance
with the Stafford Act.
R. LAW ENFORCEMENT ASSISTANCE
The Edmonds Police Department is the agency of primary jurisdiction
within the City during normal circumstances and emergency operations.
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2.5.a
2. The Washington Mutual Aid Peace Officers Powers Act, RCW 10.93,
provides law enforcement with mutual assistance capabilities between
jurisdictions. Mutual aid agreements exist with local law enforcement
agencies and various law enforcement agencies throughout the state.
Requests for supplemental law enforcement assistance should be made
through Snohomish County 911.
3. Additional information on Law Enforcement Mutual Aid can be found in
Emergency Support Function (ESF) 13 — Public Safety and Security.
S. EMERGENCY RESPONSE AND SUPPORT TEAMS (FIELD LEVEL)
Incident Management Assistance Teams (IMATs) may be available to
assist in incident management, set up of response facilities and provide
expertise and capability. They may include representatives from the
Federal Emergency Support Functions (ESF). They will make preliminary
arrangements for Federal field facilities and initiate establishment of the
Joint Field Office (JFO). Absent a full Presidential Declaration, federal
support will likely be limited.
T. DEFENSE SUPPORT OF CIVIL AUTHORITIES
The Department of Defense (DOD) is authorized to deploy support to
local jurisdictions during disasters and emergencies after approval by the
Secretary of Defense, or at the direction of the President. DOD responds
to requests for assistance when local, state, and federal resources are
overwhelmed. When deployed to assist civil authorities, command of
Federal military assets remains with the Secretary of Defense.
2. Additional information can be found in Emergency Support Function
(ESF) 20 — Defense Support to Civil Authorities.
IV. CONCEPT OF OPERATIONS
A. CONCEPT
1. It is the policy of the City of Edmonds to conduct emergency and disaster
preparedness and mitigation activities in an effort to reduce and minimize
the impacts of a major emergency or disaster.
2. It is the policy of the City of Edmonds to provide vital services to the
community during emergency conditions while maintaining a priority, the
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2.5.a
safety of City employees and their families. Should the emergency or
disaster occur:
a. During non -work hours: All employees are encouraged to
ensure the safety and welfare of their families and homes.
After making any necessary arrangements at home, all
designated employees are required to report to work as long
as reporting to work will not unduly endanger the employee,
pursuant to department Standard Operating Procedures
(SOPS).
b. During work hours: Departments shall make every effort to
allow employees to promptly verify the safety status and
provide for the safety of their families and homes, provided that
doing so does not compromise emergency response functions
as defined in this CEMP.
3. It is the policy of the City of Edmonds to conduct all emergency and
disaster prevention, preparedness, mitigation, response, and recovery
activities in accordance with the National Incident Management System
(NIMS).
4. It is the policy of the City of Edmonds that each City Department takes an
active role in emergency planning and develops Standard Operating
Procedures. It is the responsibility of the Director of each City Department
and office to:
a. Serve as members of and designate alternates to the
Emergency Management Committee to actively participate in
the preparation and maintenance of the City's CEMP.
b. Establish a departmental line of succession to activate and
carry out emergency and disaster responsibilities.
c. Develop a Continuity of Operations Plan (COOP), to ensure
the capability to continue operations during an emergency or
disaster and to carry out the responsibilities outlined in this
CEMP.
d. Develop departmental Standard Operating Procedures (SOP)
which include the following:
i. Department chain of command.
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2.5.a
ii. Location for managing departmental emergency
operations to assist the EOC.
iii. Departmental responsibilities, capabilities, and
resources to include personnel, facilities, and
equipment.
iv. Information needed to manage the department
during emergency operations and means of
communication for obtaining that information
v. Information on how the department will
coordinate with the Emergency Operations
Center.
vi. Methods to ensure that all department staff are
aware of Standard Operating Procedures and of
the concepts of the CEMP
5. It is the policy of the City of Edmonds that City Departments make staff
and resources available at the request of the Disaster Coordinator for
training activities and emergency operations assignments.
6. When a major emergency or disaster occurs, City Department
management shall use the following general checklist as a basis for
managing disaster operations:
a. Report to the pre -determined site to manage department
operations o
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b. Account for personnel
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c. Assess damages to facilities and resources W
d. Assess personnel and resources available
e. Assess problems and future anticipated needs
a
f. Report situation and damages to the Emergency Operations
Center
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2.5.a
g. Send designated representatives to the Emergency Operations
Center to participate as members of the Emergency
Management Committee
h. Carry out departmental responsibilities and assigned tasks
Continue assessment of department resources, needs and
actions
Continue reports to the Emergency Operations Center
regarding actions, problems, needs, damages, etc.
k. Keep detailed and accurate records, document actions, costs,
situations, etc.
7. The Edmonds Emergency Operations Center (EOC) may be activated by
the Disaster Coordinator or designee, at his/her discretion, or at the
request of the Mayor under advisement of any City Department Director
or designee.
8. The EOC Manager will be designated by the Mayor. Designated staff
report to the EOC to coordinate response efforts and support field
operations. All or part of the Emergency Management Organization
and/or the Emergency Operations Center may be activated during a
disaster. The level of activation will be determined by the nature and
extent of the disaster.
9. In the event of a regional emergency affecting the area regionally, the
SnoCo DEM ECC/EOC will be activated according to the process detailed
in the SnoCo CEMP. Upon request, the City will send appropriate staff to
the SnoCo DEM EOC/ECC to facilitate coordination of activities and
resources on behalf of the City and will serve as staff to the SnoCo DEM
EOC/ECC.
10.The Emergency Management Committee shall be responsible for
assisting in the evaluation of a developing situation to determine if a
Proclamation of Emergency by the Mayor is necessary.
11. Edmonds City Departments are expected to carry out their responsibilities
as outlined in this CEMP, utilizing their best judgment and in a
coordinated manner.
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2.5.a
12.The Emergency Management Committee will act as advisors to the Mayor
in managing problems caused by a disaster and in the coordinating
response of the developing incidents. Under normal circumstances, this
coordination will be done through the Emergency Operations Center.
13. When a major emergency or disaster occurs, it is anticipated that City
Departments and other responding organizations will organize their areas
of responsibilities into manageable units, assess damages, and determine
needs. If agency resources cannot meet the needs created by the
disaster, additional assistance may be requested through existing mutual
aid or through the SnoCo DEM Emergency Coordination Center.
Resources to be utilized to support City operations may be placed at
staging areas until specific assignment can be made. (See ESF 7-
Logistics and Resource Support)
14. In the event a situation is, or will become, beyond the capabilities of the
resources of the City of Edmonds and those provided through mutual aid,
the Mayor or designee, following the City of Edmonds Continuity of
Operations Plan (COOP), may request assistance from SnoCo DEM or
Washington State Emergency Management Division.
15. In the event of communications failure in a disaster, any City facility or
temporarily established site may act as a remote Emergency Operations
Center for its local area until coordination can be established from the
Edmonds Emergency Operations Center. Each may serve as a command
post, staging area, triage station, communications center or in any other
functional capacity appropriate for the situation.
B. MISSION AREAS BY PHASE
To minimize the effects of a disaster, provide emergency response
capabilities and to facilitate recovery efforts, the various elements of the
Edmonds Emergency Management Organization and City Departments,
shall endeavor to provide services aligning with the National Response
Framework mission areas of Prevention, Mitigation, Preparedness,
Response, and Recovery from disasters to the best of their ability.
Prevention Phase
1. Immediately report any suspicious activity, terrorist threats and/or actual
incidents with a potential or actual terrorist nexus to local law
enforcement and to the regional Joint Terrorism Task Force (JTTF) in
Seattle.
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2.5.a
2. Review and improve detection, prevention, and response capabilities by
conducting training drills and exercises.
Preparedness Phase
1. Develop and maintain the City's CEMP and Hazard Mitigation Plan
Addendum to the Snohomish County Hazard Mitigation Plan
2. Review hazard and risk analysis and develop capabilities and resources
to enhance ability to respond to disaster situations.
3. Develop appropriate contingency plans and standard operating
procedures in support of the CEMP.
4. Initiate efforts toward detection and prevention of impacts to public health
and safety.
5. Identify and implement actions to reduce hazards and risks faced by first
responders to protect responder health and safety.
6. Coordinate with other local, county, state, and federal agencies to assure
cohesive working relationships and compatible emergency plans.
7. Coordinate with volunteer organizations to assure cohesive working
relationships communication and coordinated response.
8. Conduct and coordinate training activities to enhance response
capabilities. o
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9. Coordinate and implement public information and education activities to
enhance citizen self-sufficiency.
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10. Review and improve response capabilities by conducting training drills
and exercise
E
Mitiaation Phase 2
a
1. Conduct mitigation activities to protect the community / citizens, City
personnel, equipment, supplies, services, vehicles, facilities, and
properties as appropriate.
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2.5.a
2. Maintain and update the City's CEMP and Hazard Mitigation Plan
Addendum to the Snohomish County Hazard Mitigation Plan
3. Actively pursue grants and other programs to support the strategic
hazard mitigation priorities of the City of Edmonds.
4. Enforce public safety mandates to include land use management,
property protection, natural resource protection
5. Initiate public education and awareness programs to support disaster
information dissemination citizens.
6. Initiate actions to protect people, property, the environment, and
economy during and following an emergency/disaster event to include
warning systems and emergency response services.
Response Phase
1. Prepare Proclamation of Local Emergency as appropriate.
2. Disseminate emergency alerts and warnings as appropriate
3. Activate and staff the Emergency Operations Center as required.
4. Initiate actions necessary to place emergency plans into effect to protect
life, property, the economy, and environment utilizing available
resources.
5. Carry out initial damage assessment and evaluate overall situation. N
0
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6. Coordinate response and support functions with outside agencies and 3
volunteer organizations.
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7. Coordinate operations, logistics, and planning functions.
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8. Compile incident status information and report to appropriate agencies. E
9. Prepare and maintain detailed documentation of events and activities. a
10. Provide public information and warning as appropriate.
Recovery Phase
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2.5.a
V.
1. Carry out damage assessment functions and assess community needs.
2. Prioritize recovery projects and assign functions accordingly.
3. Coordinate recovery efforts and logistical needs with supporting agencies
and organizations.
4. Prepare documentation of incident, including incident log, cost analysis
and estimated recovery costs.
5. Facilitate the establishment of disaster assistance centers to assist
private business and residents with individual recovery.
6. Assess special community needs and provide information and assistance
where appropriate.
7. Incorporate long range plans into recovery and restoration activities
8. Additional information on recovery activities can be found in Emergency
Support Function (ESF) 14 — Long-term Community Recovery and in the
City of Edmonds Disaster Recovery Plan, a separately published
document.
ADMINISTRATIVE AND FISCAL PROCEDURES
Edmonds CEMP
1. Financial Documentation and associated reports shall be the
responsibility of the Finance Director or Designee
2. It is the policy of the City of Edmonds that each City Department will
o
assign personnel to be responsible for maintaining a record of disaster
c,
activities and costs and to utilize effective administrative methods to keep
accurate detailed records distinguishing disaster operational activities
and expenditures from day-to-day activities and expenditures.
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3. The Finance Director or designee shall develop effective methods and
procedures for documenting disaster expenditures and shall provide
each City Department with documentation forms and completion
instructions.
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4. The City Clerk, in coordination with other City Departments, shall identify
records which are vital for the operation of the City, to effectively resume
normal business after a disaster or emergency.
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2.5.a
Edmonds CEMP
5. During emergency operations, non -essential administrative activities may
be suspended. Personnel not assigned to essential duties may be
assigned to other departments to provide support services.
6. The City of Edmonds will incur disaster expenses from currently
appropriated local funds in accordance with Chapter 38.52.070 RCW and
35A.33.080-100. The Mayor and City Council, in coordination with the
Finance Director, will be responsible for identifying other sources of
funds to meet disaster related expenses if departmental budgets are
exceeded.
7. Normal procedures for expenditures and payment processing may be
modified to accommodate the circumstances associated with the
disaster.
8. The City of Edmonds will submit reports required by both state and
federal agencies in a disaster situation with information concerning
nature, magnitude, and impact for use in evaluating and providing
appropriate response resources and services. These reports include but
are not limited to:
a. Situation Reports
b. Proclamation of Emergency
c. Requests for Assistance
d. Damage Assessment Reports
9. It will be the responsibility of the Office of the Mayor to coordinate the
preparation of all required reports and ensure that they are delivered to
the appropriate agencies.
10.A streamlined plan review and permit process may be instituted within
the City to facilitate recovery and repair activities.
11. In instances where emergency work is performed to protect life and
property, requirements for environmental review and permits may be
waived or orally approved as provided in the State Environmental Policy
Act, Hydraulics Act, Forest Practices Act, Shoreline Management Act,
and Flood Control Act.
Basic Plan - 33 July 2022
a
Packet Pg. 87
2.5.a
12. Repair and restoration of damaged facilities may require environmental
assessments and appropriate permits prior to final project approval,
requiring compliance with the State Environmental Policy Act, Forest
Practices Act, Shoreline Management Act, and Flood Control Act.
13. Properties of historic significance and archeological sites are protected
by law. Non -time critical missions and recovery actions affecting these
sites will be coordinated with the state Historic Preservation Commission.
14. No services or assistance will be denied on the basis of race, color,
national origin, religion, sex, economic status, age, sexual orientation,
gender identity, marital status, or disability.
15. Local activities pursuant to the Federal/State Agreement for major
disaster recovery will be carried out in accordance with RCW 49.60 -
Laws Against Discrimination and 44 CFR Section 205.16 -
Nondiscrimination. Federal disaster assistance is conditional upon
compliance with this code.
16. Volunteer emergency workers used during emergencies and disaster
operations shall be registered using procedures established by Chapter
118.04 WAC Emergency Worker Standards.
17. It is the policy of the City of Edmonds that departments utilize their
personnel to the maximum extent possible, including use of personnel
y
not assigned emergency responsibilities. The Office of the Mayor is the
lead agency for essential human resource activities in the City and as
E
such, may assist other departments in identifying and assigning
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employees to assist in disaster recovery. It may be necessary to hire
N
temporary employees to meet staffing requirements in all departments.
N
18. City Departments, although retaining responsibility for the day-to-day
supervision of their work force, should coordinate their personnel needs
with the Office of the Mayor. Since non -essential activities may be
U
canceled during an emergency, City employees may be required to work
either overtime or "out of class" and shall be compensated in E
accordance with existing rules and bargaining unit agreements.
Requirements of the Fair Labor Standards Act (FLSA), existing labor a
contracts and City policies and procedures shall apply.
19. The Mayor or designee shall designate an Office of the Mayor
representative to coordinate personnel needs, maintain liaison with
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2.5.a
volunteer organizations, and assist City employees in obtaining recovery
assistance.
20.Additional personnel resources may be obtained through existing mutual
aid agreements with schools, colleges, private businesses, and labor
organizations. Requests for additional assistance should be coordinated
through the EOC.
21. Volunteers will become an important human resource in the event of a
disaster. Staging areas should be designated and persons wishing to
volunteer may be directed there for registration and assignments. The
Office of the Mayor will be responsible for the recruitment, registration,
and assignment of volunteer emergency workers. Volunteers will be
registered as emergency workers and provided identification,
assignments appropriate to their qualifications, and administrative
details.
VI. LOGISTICS
The Disaster Coordinator or designee, following a Proclamation of
Emergency, has the authority to impress the services and equipment of
residents as necessary in response to the disaster. Those residents are
entitled to all privileges, benefits and immunities provided for emergency
workers under state and federal emergency management regulations,
Chapter 38.52.110 RCW.
2. The Disaster Coordinator or designee is authorized to contract with any
person, firm, corporation, or entity to provide construction work on an
agreed upon cost basis during emergency or disaster response
operations, Chapter 38.52.390 RCW.
3. It is the policy of the City of Edmonds that all City Departments prepare
and maintain an updated list of its personnel, facilities, and equipment
resources as part of their Standard Operating Procedures. Any or all of
these resources may be called upon during disaster and emergency
situations.
4. The Public Works and Parks and Recreation Departments have pre -
identified the following locations within the city for use as Logistics
Staging Areas and Points of Distribution for response and relief supplies:
• Edmonds Public Works Facility - 7110 210th St SW, Edmonds
Edmonds CEMP Basic Plan - 35 July 2022
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2.5.a
• Frances Anderson Community Center - 700 Main St.,
Edmonds
5. Additional information on Staging Areas and Points of Distribution can be
found in Emergency Support Function (ESF) 7 — Logistics and Resource
Support.
6. Additional governmental resources may be called upon for assistance
using existing mutual aid agreements, SnoCo DEM and the Washington
State Emergency Operations Center through SnoCo DEM.
VII. DIRECTION, CONTROL AND COORDINATION
A. NIMS INTEGRATION
The National Incident Management System (NIMS) is mandated by
Homeland Security Presidential Directive — 5, and provides a consistent,
nation-wide approach for Federal, State, local and tribal governments,
the private sector, and non -governmental organizations to prepare for,
respond to and recover from domestic incidents, regardless of cause,
size, or complexity effectively and efficiently.
2. To provide for interoperability and compatibility among Federal, State,
local and tribal capabilities, the NIMS includes a core set of concepts,
principles, and terminology.
3. It is the policy of the City of Edmonds that all emergency management
activities will be conducted in accordance with NIMS guidance.
B. DIRECTION AND CONTROL
All emergency and disaster preparedness, mitigation, response, and
recovery activities shall be conducted in accordance with the National
Incident Management System (NIMS).
2. Direction and control of emergency management activities rests with the
Disaster Coordinator. The authority for direction and control of the
organization and administration of the emergency management program
is found in RCW 38.52 and Edmonds Municipal Code 6.60. Overall
Edmonds CEMP Basic Plan - 36 July 2022
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2.5.a
control during disaster response operations will be divided into three
levels.
a. Emergency Management Committee: coordinates disaster
resources, monitors the disaster situation, and reports to the
Board.
b. Field Operations: operate in field locations or command posts
and will direct and coordinate disaster field operations.
3. Overall direction, control and coordination will normally be conducted
through the Emergency Operations Center to support the overall
community response to the disaster and to best coordinate efforts with
county, state, and federal agencies.
4. The Emergency Operations Center is currently located at the Police
Department Headquarters (250 5th Avenue North) which is operational
24 hours a day and is equipped with alternate power supplies for use
during general system failures.
5. The Emergency Operations Center may be activated to any level
deemed appropriate for the level of disaster operations. The Mayor's
designee serves as the EOC Manager. It will be staffed by NIMS
qualified members of the City staff and qualified volunteers and mutual
aid responders. Initial establishment of the Emergency Operations
Center following activation is the responsibility of the Mayor's designee
6. Individual City Departments may designate alternate locations or field
command posts for coordinating individual department operations. The
individual in charge of a command post shall be responsible for keeping
the Emergency Operations Center informed of their situation and
activities and shall act in coordination with the Emergency Operations
Center.
7. The Disaster Coordinator, in coordination with the Emergency
Management Committee, is responsible for ensuring that emergency
preparedness activities, response to emergencies and disasters, and the
coordination of the recovery from emergencies and disasters are
effectively carried out within the City of Edmonds.
8. The Mayor is responsible for city-wide policy decisions. The Disaster
Coordinator and Emergency Management Committee provide policy
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2.5.a
recommendations to the Mayor during times of emergency or disaster, or
in anticipation of large-scale emergencies or disasters.
9. The day-to-day organizational structure of City Departments shall be
maintained as much as practical during emergency and disaster
operations. Each City Department shall have a line of succession to the
Department Director and then to the Disaster Coordinator.
10.Overall direction, control and coordination will normally be conducted
through the Emergency Operations Center to support the overall
community response to the disaster and to best coordinate efforts with
county, state, and Federal agencies.
11. The following list of management priorities, in order of importance, is
provided to guide policy decisions during a disaster of major magnitude
• Protect life, health, the environment, and economy
• Protect public and private property
• Develop and disseminate public information
• Restore essential services and facilities
• Minimize economic disruption to the community
• Preserve existing institutions and organizations
C. ON -SCENE MANAGEMENT
In compliance with the National Incident Management System (NIMS),
on -scene management of emergencies will follow the Incident Command
System (ICS) as published by the Department of Homeland Security,
National Fire Academy, and the National Emergency Management
Institute. The functions of the Incident Command System include but are
not limited to:
a. Incident Commander - Directs on -scene operations and
reports to EOC via established chain of command.
b. Safety Officer - Oversees safety of operations at the scene.
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2.5.a
c. Liaison Officer - Coordinates information with support function
groups.
d. Public Information Officer - Coordinates media relations and
emergency public information. This shall be done in
cooperation with the EOC when activated.
e. Operations Section - Implements strategic and tactical actions
at the incident scene, such as: perimeter control, evacuation,
fire suppression, rescue, clean-up, emergency medical, and
decontamination.
f. Logistics Section - Responsible for communications,
transportation, supplies and special equipment.
g. Planning Section - Responsible for situation and resource
status reports, documentation, incident planning, technical
advisors, and demobilization.
h. Intelligence — Responsible for the collection and coordination
of intelligence information.
i. Finance/Administration Section - Responsible for contracts,
time keeping, cost analysis, compensation, claims.
2. The Incident Commander is the on -scene manager responsible for 0
direction and control at the scene of the incident. The Incident
Commander shall utilize the positions within the Incident Command o
System as deemed necessary at the time of the incident. The Incident C,
Command System should only be activated to the level necessary for
efficient operations. It is the responsibility of the Incident Commander to:
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a. Assess the situation
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b. Develop incident organization objectives, action plans and
priorities
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c. Ensure safety issues are addressed
d. Contact appropriate agencies, dispatch, or the Emergency
Operations Center to request necessary resources
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2.5.a
e. Keep the Emergency Operations Center informed of field
activities
3. When more than one agency is involved in response at the scene, the
Incident Commander and other responding agencies should coordinate
to ensure each agency's objectives are identified. Personnel working in
support of the Incident Commander will maintain the normal chain of
command through their respective agency and will carry out tasks
through on -site command personnel or the Emergency Operations
Center when instructed.
4. In situations where more than one agency has significant on -scene
considerations involving response efforts, a Unified Command shall be
established to ensure coordination of on -scene activities.
5. WAC 296-62- 41015 requires that the Incident Command System be
used in responses to hazardous materials incidents and outlines specific
requirements of the Incident Commander.
6. The Incident Commander, in concert with the EOC and Office of the
Mayor, may appoint a Public Information Officer or Public Information
Officer Group to work with the news media at the Incident scene. This
may include coordinating media releases and arranging contacts
between the media and response agencies. When possible, information
released to the media should be coordinated through the Emergency
Operations Center. The Public Information Officer shall be responsible
for communicating released information to the Emergency Operations
Center.
D. COORDINATION
Coordination of emergency activities and information among local, state,
federal and private sector agencies serving the City of Edmonds shall be
done through the Emergency Operations Center and SnoCo DEM.
2. Communications during an emergency or disaster will be through
communications systems currently established within the City
organizations. Secondary and supporting communication activities will be
provided by organized volunteer radio operators assigned through
SnoCo DEM.
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2.5.a
3. Emergency warning and public information will be communicated to
citizens via local media through the designated Public Information Officer
and existing City communications systems. The Emergency Alert System
(EAS) and the AlertSense system, which are activated by SNOCOM or
SnoCo DEM, may also be used.
E. PROCLAMATION OF EMERGENCY
1. The Proclamation of Local Emergency is made by the Office of the
Mayor and is the legal method which authorizes the use of extraordinary
measures to accomplish tasks associated with disaster response. The
proclamation is normally a prerequisite to state and federal disaster
assistance.
2. The Proclamation of Local Emergency must be ratified by the City
Council as soon as practical following the emergency.
3. In the absence of the Mayor, such proclamations may be made by the
City Council President and in the absence of the City Council President,
the Council President Pro-Tem. The Mayor shall cause any proclamation
made, to be delivered to all news media within the city and shall use
other methods as necessary, to give notice of such declaration to the
public in a timely manner, given the parameters of the emergency /
disaster.
4. The proclamation authorizes the City to take necessary measures to
6
combat a disaster, protect persons and property, provide emergency
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assistance to victims of the disaster, and exercise the powers vested in
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RCW 38.52.070 without regard to formalities prescribed by law (except
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mandatory constitutional requirements). These include but are not limited
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to rationing of resources and supplies, curfew, budget law limitations,
competitive bidding process, publication of notices, provisions pertaining
to the performance of public work, entering into contracts, incurring
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obligations, employment of temporary workers, rental of equipment,
purchase of supplies and materials, levying of taxes and the
appropriation and expenditure of public funds.
5. The Mayor, or designee, assisted by the Office of the Mayor Staff, shall a
be responsible for the preparation of Emergency Proclamations.
6. The Disaster Coordinator will notify SnoCo DEM when a proclamation of
local emergency is made.
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2.5.a
F. SAMPLE EMERGENCY PROCLAMATION
The Mayor of the City of Edmonds has determined that the (type of incident) has/will cause (type
of damage) in the City of Edmonds, and,
(Incident Description), and,
These problems have created a threat to life and property, and
All available resources are/will be committed to disaster work, and
The City requires supplemental assistance, and
The severity of this disaster is beyond the capability of local resources:
Therefore, this incident constitutes an emergency as defined by the City's CEMP and
necessitates the utilization of emergency powers granted under Chapter 38.52.070 RCW;
Therefore,
IT IS PROCLAIMED BY THE MAYOR OF THE CITY OF EDMONDS:
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2.5.a
G. REQUEST FOR EMERGENCY ASSISTANCE
In the event a situation is beyond the capability of local and pre -
designated mutual aid resources, the Disaster Coordinator will request
additional resources through SnoCo DEM for county, state, and federal
assistance as necessary.
2. Requests to the Governor to proclaim a State of Emergency are made
by the County Executive through SnoCo DEM. This proclamation by the
Governor, and subsequent Presidential Declaration, are necessary to
obtain federal disaster relief funds.
H. DEMOBILIZATION
When the Disaster Coordinator (or designee) determines that the
activation of the EOC is no longer required, he/she will issue instructions
for demobilization from emergency management activities at the
conclusion of the emergency event.
VIII. PUBLIC INFORMATION
A. PURPOSE
Providing clear, current, and timely information to the public is of great
importance following an emergency or disaster. The City shall strive to
provide both emergency and general information in a timely and
coordinated manner. For the purposes of this CEMP, the City of
Edmonds defines "emergency information" as information which has
direct relevance to the safety and/or health of the residents of Edmonds,
i.e., evacuation orders and routes; boil water orders; shelter -in -place
notices; curfews, etc. "General information" may consist of information
such as debris pick-up schedules; permit fee schedules; facility hours of
operation, recovery information, public meetings, etc.
2. The Mayor or Disaster Coordinator shall appoint a Public Information
Officer or Public Information Officer Group who shall coordinate the
dissemination of emergency public information through the Emergency
Operations Center (EOC) (See ESF 2 - Communications).
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2.5.a
3. All available methods may be used to relay emergency information to
the public.
4. Activation of amateur radio services shall be requested through SnoCo
DEM when necessary.
5. Printed education and information materials addressing preparedness,
response and recovery are available through SnoCo DEM and South
Snohomish County Fire & Rescue Regional Fire Authority.
6. It is anticipated that in some circumstances emergency public
information may need to be released from field command posts. In this
event, the individual in charge of the location shall notify the Emergency
Operations Center in a timely manner and provide detailed information
regarding information released.
7. Additional information on public information activities can be found in
Emergency Support Function (ESF) 15 — External Affairs and
Emergency Public Information.
8. The City plans to leverage the Snohomish County Limited English
Proficiency Guide as a resource for materials and connection with
limited English communities, individuals with access and functional
needs and other vulnerable populations as identified within the City,
when appropriate.
IX. TRAINING, EXERCISES AND EDUCATION
A. PURPOSE
1. To identify and establish methods of meeting the training, exercise, and
educational needs of City of Edmonds employees responsible for
responding to emergencies and for community -wide educational
programs geared at self -preparedness.
2. The Disaster Coordinator will be responsible for ensuring that the
appropriate staff will receive training in specific emergency management
skills and professional development through available resources.
3. Public Education programs are available from SnoCo DEM, upon
request, as resources permit, to all segments of the community. These
programs are designed to increase awareness of hazards, explain how
best to safely respond, and to promote self -preparedness.
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2.5.a
4. The City will utilize various exercise formats, including drills, tabletop,
functional and full- scale exercises.
5. SnoCo DEM will conduct an annual Integrated Preparedness Planning
Workshop, (IPPW), to develop a coordinated training and exercise
calendar; and coordinate one county -level functional exercise annually.
SnoCo DEM will provide, at a minimum, the delivery of two trainings and
two exercise opportunities annually for the City of Edmonds. To receive
training and exercise opportunities, the City of Edmonds must participate
in the Snohomish County IPPW.
6. Each City Department Director is responsible for ensuring that their
employees are trained in the concepts of the CEMP and in the
Department specific standard operating procedures (SOPs).
7. The City and SnoCo DEM will use outside resources to provide
specialized training, if appropriate.
8. The Disaster Coordinator is responsible for ensuring that drills and
exercises are conducted to evaluate the effectiveness of the CEMP and
to determine future training needs.
9. The City of Edmonds adopted the Homeland Security Exercise and
Evaluation Program (HSEEP), a federal standard under the National
Preparedness System, as the standard for its emergency management
exercise program. Under HSEEP, exercises are documented in an after -
action report and corrective actions are identified and assigned in a
comprehensive improvement plan
10.Training and exercising the Edmonds CEMP and Emergency Operations
Center, (EOC), including involvement of stakeholders and state agency
emergency operation centers in support of ESF activities, will support
plans, processes, personnel, and systems being validated and shortfalls
identified through after -action reports and corrective action programs for
exercises and real -world activations
a. After Action Reports should identify planning needs, staffing
requirements, process refinement, equipment shortages, and
training needs. The corrective action program should include
an improvement plan that outlines the need, provides a
prioritization, identifies resources required, assigns the
corrective action, and monitors completion.
Edmonds CEMP Basic Plan - 45 July 2022
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11. The Disaster Coordinator, with assistance from SnoCo DEM, the Police
Department, and Fire District, is responsible for coordinating and
implementing drills and exercises for City employees and for the
development and maintenance of the CEMP.
B. RESPONSIBILITIES
1. City of Edmonds
a. City Departments
I Develop SOPs that define employees' operational
responsibilities during an emergency or disaster.
ii. Provide necessary training to enable employees to
carry out those responsibilities in coordination with
the City EOC and/or SnoCo DEM EOC/ECC.
iii. Provide assistance to the Disaster Coordinator in
the design, conduction and evaluation of drills and
exercises to determine the effectiveness of the
City's emergency management programs and the
employees' level of training.
b. City Disaster Coordinator
With assistance from SnoCo DEM, design, conduct N
and evaluate drills and exercises to determine the o
effectiveness of the City's emergency management cm
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programs and employees' level of training.
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a. Convene annual training and exercise planning workshop to E
determine training and exercise needs.
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b. Coordinate one (1) County -level exercise per year; and two
training and two exercise opportunities for the City of Edmonds
each year.
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2.5.a
c. Assist the Disaster Coordinator in the design, conduction and
HSEEP evaluation of drills and exercises to determine the
effectiveness of the City's emergency management programs
and the employees' level of training.
3. All Other Support Agencies
a. Participate in training and exercises, if requested and as
resources
X. ON -GOING CEMP MANAGEMENT AND MAINTAINANCE
A. COORDINATION
1. Assisted by the SnoCo DEM Director or designee, the City's Disaster
Coordinator will coordinate with and reach accord with all agencies that
have a role in incident management for the development and execution
of policy, planning, training, equipping and other preparedness activities
SnoCo DEM staff are available to assist as needed.
B. CEMP MAINTAINANCE
1. The Disaster Coordinator will ensure that exercises of this CEMP are
conducted on an on -going, annual basis.
2. This CEMP will be revised on a staggered five-year cycle
Edmonds CEMP Basic Plan - 47 July 2022
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2.5.a
ESF 1
ESF 2
ESF 3
ESF 4
ESF 5
ESF 6
ESF 7
ESF 8
C- Coordinating
Transportation
Communications
Public Works/
Firefighting
Emergency
Mass Care,
Logistics
Public
Agency
Engineering
Management
Housing &
and
Health
S- Supporting
Human Services
Resource
Agency
Support
Office of the
S
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Mayor
City Council
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Disaster
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Coordinator
Sno Co DEM
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Public Works
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C
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Development
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Services
Community
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Services
Regional Fire
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Authority
Police
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Parks, Rec.,
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Finance
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Human
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Sno Co 911
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Red Cross
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Public Health
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Snohomish
County
WA State EMD
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WA State DOT
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WA State
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Patrol
Edmonds CEMP Emergency Support Function Matrix - 48 July 2022
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2.5.a
ESF RESPONSIBILITY MATRIX — (Continued)
ESF 9
ESF 10
ESF 11
ESF 12
ESF 13
ESF 14
ESF 15
ESF 20
C- Coordinating
Search & Rescue
Hazardous
Agriculture &
Energy &
Public Safety
Long Term
External &
Defense
Agency
materials
Natural
Utilities
Recovery /
Public
Support
S- Supporting
Resources
Private Sector
Affairs
Agency
Office of the
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Mayor
City Council
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Disaster
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C
Coordinator
Sno Co DEM
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S
S
S
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S
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Public Works
S
S
C
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Development
S
S
S
Services
Community
S
C
S
Services
Regional Fire
S
C
S
S
Authority
Police
C
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Parks, Rec.,
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S
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Cultural Arts
Information
S
S
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Services
Finance
S
S
Human
S
S
S
Resources
Sno Co 911
S
Red Cross
S
S
Public Health
S
S
Snohomish
County
WA State EMD
S
S
S
S
S
S
WA State DOT
WA State
S
S
Patrol
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2.5.a
EMERGENCY SUPPORT FUNCTION 1
TRANSPORTATION
COORDINATING AGENCY:
City of Edmonds Public Works Department
SUPPORT AGENCIES:
City of Edmonds Development Services
Washington State Department of Transportation
Washington State Ferries
Community Transit
King County Metro Transit
Sound Transit
Sno Co DEM
I. INTRODUCTION
A. Purpose
1. ESF 1 - Transportation is designed to provide a framework for
coordination, organization, mobilization, and resources for
transportation services to support emergency response including
evacuations, logistics, and transportation infrastructure restoration
B. Scope N
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1. This Emergency Support Function is designed to provide guidance
in the allocation of transportation infrastructure and resources, a
determining priority of highway repair and in the coordination of w
activities carried out by transportation agencies operating within the
city.
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POLICIES w
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A. Local and regional transportation planning and emergency response
shall be done in coordination with supporting agencies and
interjurisdictional partners to ensure the integrity of the transportation
system
B. Response to restore transportation routes and services shall be
prioritized to provide access for emergency services, delivery of
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2.5.a
essential resources and for the re -opening of major transportation
routes.
To accomplish the restoration of transportation routes, the City may
call for assistance using current mutual aid agreements with
neighboring communities, state, and local agencies.
2. The emergency hiring and contracting process related to the
restoration of transportation during disaster will follow Edmonds
City Code 6.60 guidelines.
III. SITUATION
A. A disaster may cause damage to the transportation infrastructure.
Secondary damage may include utility networks constructed adjacent
to or as part of roads and bridges. Damage to transportation systems,
including damage to the WA State Ferries terminal located at the Port
of Edmonds, will cause major disruption of both routine and emergency
services.
IV. CONCEPT OF OPERATIONS
A. The Public Works Director or designee shall be responsible for
coordinating surface transportation related activities within the city.
Priorities established for the clearing and emergency repair of City
roads shall be coordinated with the Police Department, Fire District,
and adjacent jurisdictions to ensure the timely restoration of
emergency services and the transportation network.
B. Repair and restoration of state and interstate highways will be
coordinated with the appropriate state and federal agencies.
Washington State Department of Transportation shall be the primary
contact for the coordination of these activities. The Public Works
Director or designee may authorize emergency road clearing work to
be done on state and interstate highways to re-establish highway
systems.
C. The Public Works Department will provide an assessment of roadway
conditions and provide information to the Emergency Operations
Center, SnoCo DEM and all appropriate agencies. All appropriate
agencies including media outlets and the public, shall be notified of
ongoing repair and roadway status using fax, social media sites, the
city website and email.
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2.5.a
D. Additional resources or assistance may be obtained through existing
mutual aid agreements and/or contracts through private contractors,
following guidelines specified in City Code 6.60. Requests for
additional assistance should be coordinated through the Emergency
Operations Center and SnoCo DEM.
E. The Public Works Director, or designee, in coordination with the
Emergency Operations Center and SnoCo DEM, shall coordinate the
priority use of public transportation resources. Private transportation
sources are available within the city and may be integrated into overall
emergency transportation needs.
V. PROCEDURES
A. The City of Edmonds Public Works Department is responsible for
managing City transportation routes and is responsible for the
development of transportation recovery plans, and for establishing
transportation route priorities with the assistance of Support Agencies
listed in the City of Edmonds ESF -1 to ensure a coordinated and
efficient response.
B. Emergency operations plans for Snohomish County, Washington State
Department of Transportation, Washington State Ferries, Community
Transit, King County Metro Transit, Sound Transit and Snohomish and
King Counties are separately published documents which provide
guidance for the overall restoration of damaged transportation routes in
the area.
C. The City of Edmonds Public Works Department will establish re-
opening and restoration priorities for the City and allocate local
resources accordingly. When appropriate, work will be coordinated
with other affected agencies and jurisdictions.
VI. RESPONSIBILITIES
A. City of Edmonds Public Works Department
1. Coordinate damage assessment, emergency road clearing and
repair activities for roadways within the city.
2. Coordinate repair and restoration activities on state and interstate
highways with appropriate agencies.
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2.5.a
3. Provide or contract for repair and recovery work.
4. Coordinate with other City agencies and adjacent jurisdictions to
establish immediate priorities for road re -opening.
5. Coordinate with other public and private transportation service
providers to establish emergency transportation networks and
resources.
A. City of Edmonds Public Works - Engineering Division
1. Provide maps for transportation route planning.
2. Assist the Public Works Department on activities as required.
B. Snohomish and King County Transportation Divisions
1. Coordinate area -wide transportation route recovery projects with
affected agencies and jurisdictions. Provide support to the city in re-
opening emergency transportation routes.
C. Community, Metro, and Sound Transit Agencies
1. Coordinate mass transportation activities within their service areas
2. Incorporate emergency City needs into the overall emergency
transportation a system restoration program.
D. Washington State Department of Transportation and Washington N
State Ferries o
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1. Coordinate emergency and permanent repairs of state and
interstate highways.
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2. Coordinate emergency and permanent repairs of state ferry
terminal located in the Edmonds waterfront. E
3. Incorporate emergency City needs into the overall emergency a
transportation and system restoration program.
4. Provide assistance to the City's repair and restoration work as
appropriate.
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2.5.a
EMERGENCY SUPPORT FUNCTION 2
COMMUNICATIONS
COORDINATING AGENCY:
City of Edmonds Police Department
SUPPORT AGENCIES:
South Snohomish County Fire & Rescue Regional Fire Authority
City of Edmonds Finance Dept — Information Services
City of Edmonds Public Works Department
City of Edmonds Public Information Officers
City of Edmonds City Council
SNOCOM Communications Center
Snohomish County DEM
Washington State Emergency Management Division
I. INTRODUCTION
A. Purpose
1. Coordinate damage assessment, emergency road clearing and
repair activities for roadways within the city.
2. To establish, organize and maintain communications capabilities
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necessary to meet operational requirements during emergencies
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and disasters.
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B. Scope
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establishment of back-up systems to support emergency and
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disaster operations. a
II. POLICIES
A. Purpose
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2.5.a
IV.
The procedures established in local and state communications
plans shall be utilized during emergency and disaster operations.
2. Local communication procedures shall support county and state
communication plans and shall be developed in coordination with
local, county and state agencies responsible for providing
communications during emergency and disaster operations.
3. The Safety & Disaster Coordinator will be responsible for
maintaining this plan which will be updated every 5 years.
SITUATION
A. Emergency and disaster situations require reliable communication
capabilities to gather essential information, request and deploy
resources and communicate information to the Emergency Operations
Center, field operations personnel and supporting agencies.
B. In nearly all major incidents, communication systems become
overloaded making it difficult to communicate essential information in a
timely manner. It is anticipated that in addition to communications
needs exceeding local equipment capacity, there will be equipment
and system failures associated with incidents such as windstorms,
earthquakes, and terrorist incidents.
C. In many emergency and disaster situations it is necessary to provide
important information and/or warnings to public officials and the
general public. This must be accomplished in a timely manner utilizing
the most efficient means possible to protect life and property at the
time of the incident.
D. The Port of Edmonds All Hazard Alert Broadcast (AHAB) Siren can be
utilized for emergency broadcast messages to warn the public of
emergency conditions. The siren is for outdoor notification ONLY and
is limited to a 1-mile radius depending on wind and weather conditions
at the time of broadcast.
CONCEPT OF OPERATIONS
A. Communications
The Snohomish County 911 Communications Center shall be the
focal point for coordinating emergency communications for
emergency services providers within the city. The facility is the
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2.5.a
central answering point for 911 calls requesting emergency
assistance. The center has back-up call receiving at SNOPAC for
use in the event of facility failure or general system disruption.
2. Calls for police, fire and emergency medical services are
dispatched by Snohomish County 911. During EOC activations with
resource limitations, a Unified Command of the City of Edmonds
Police Department and the South Snohomish Fire and Rescue
Regional Fire Authority with may determine that resources will be
dispatched through the Emergency Operations Center according to
incident priority.
3. Various individual radio systems are utilized by other departments
and supporting agencies within the city. These departments and
agencies maintain their own dispatching and communication
services.
4. Communications will be through cellular and landline telephone and
existing radio systems using established frequencies and existing
procedures listed in the City of Edmonds Communications Plan.
5. During emergencies and disasters, communications equipment
may be re -distributed to assist in providing common equipment and
frequency access. The process is outlines in the City of Edmonds
Communications Plan. This will facilitate effective communications
between departments/agencies, the Emergency Operations Center
and field command posts.
6. Amateur Radio Operators may be available through Snohomish
County DEM. The amateur radio operators can provide essential,
reliable communications support between departments/agencies,
the Emergency Operations Center and field operation locations.
Use of amateur radio relieves congestion on other radio
frequencies and cellular and landline communication systems.
7. Finance — Information Services is responsible for coordinating with
communication service providers for the re-establishment of
telephone, computer networks and internet access service to City
government locations.
8. E-mail may be utilized internally within the City, providing
information to staff regarding disaster information.
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2.5.a
B. Warning
Snohomish County 911 has access to a notification system
RAVE/Smart 911 that provides emergency information to
responders and the public via phone, text, and/or email messaging
that is available to the City. The system may be activated by
contacting SnoCo DEM.
2. The Emergency Alert System (EAS) provides emergency
information to the public via local radio and television stations. This
system may be activated by contacting Snohomish County 911
and/or SnoCo DEM.
3. The National Warning System (NAWAS) is the primary system
utilized by the federal government to disseminate warning
information. Warnings received via NAWAS are received at the
Washington Warning Point which in turn disseminates the warning
to local warning points. Warning information for Edmonds is
received at Snohomish County 911 which notifies local emergency
authorities.
4. The National Oceanographic and Atmospheric Administration
(NOAA) weather radio system may be utilized to obtain weather
related warnings. Weather warnings from NOAA are normally
broadcast over EAS and local radio and television stations.
5. Weather advisories and warnings are provided via teletype by the
National Weather Service and received at Snohomish County 911.
Communications center personnel monitor this information on a 24-
hour basis and determine when to notify appropriate public safety
services.
6. Emergency service agencies will be notified by Snohomish County
911 when the nature of the warning would indicate a need to
increase staffing levels or warn the public of impending danger.
7. The Port of Edmonds All Hazard Alert Broadcast (AHAB Siren) is
an automatic emergency warning system with restrictions (ESF 2,
III, D). Notifications of residents regarding emergency information
and instructions may be through the Emergency Alert System
(EAS), use of the emergency messaging system through
Snohomish County 911, Rave/Smart 911, social media, door-to-
door by uniformed personnel, mobile loudspeakers, or any other
means available to the command agency at the time.
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C. Emergency Public Information
1. The Mayor or Disaster Coordinator may appoint a Public
Information Officer or Public Information Officer Group who will
coordinate the dissemination of emergency public information
through the Emergency Operations Center. When the situation
warrants, the Public Information Officer may appoint assistants to
provide media briefings from multiple locations. The City Council
may also assist with collection of information from constituents and
convey that information to the Emergency Operations Center, Joint
Information Center, (JIC). In turn, the Council may assist with
dissemination of important communications from the Emergency
Operations Center, Joint Information Center (JIC).
2. Any or all of the following methods may be utilized to relay
emergency information to the public:
a. Print, radio, cable, and television media
b. Printed education/information materials
c. City radio systems
d. City of Edmonds website: https://www.edmondswa.gov
e. Social Media
f. Amateur radio systems
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g. Public address systems or mobile speakers 0
h. Emergency Alert System N
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i. Rave/Smart 911 N,
j. Door-to-door contact a
k. Port of Edmonds All Hazard Alert Broadcast Siren U
I. Community members
m. Leaders for limited English proficiency, (LEP) and access
and functional needs (AFN) communities a
3. The City, via Snohomish County 911, will develop Emergency Alert
System releases when necessary. Except in immediate life -
threatening situations, activation of the Emergency Alert System
should be coordinated with surrounding jurisdictions. Snohomish
County 911 is responsible for activation of the Emergency Alert
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2.5.a
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System. SnoCo DEM can offer technical assistance regarding the
Emergency Alert System.
4. Snohomish County 911 and/or SnoCo DEM will develop Alert
Sense messaging when requested. Rave/Smart 911 may be
activated by either Snohomish County 911 or SnoCo DEM.
5. It is anticipated that in some circumstances emergency public
information may need to be released from field command posts. In
this event, the individual in charge at the location shall notify the
Emergency Operations Center in a timely manner and provide
detailed information about the release.
6. Printed education and information materials for distribution to the
public are available through the Fire Authority and Police
Department.
7. Additional information on Public Emergency Information can be
found in Emergency Support Function (ESF) 15 — External Affairs
and Emergency Public Information.
PROCEDURES
A. Emergency Communications, Warning and Public Information
Procedures is the main responsibility of the Edmonds Police
Department and South Snohomish Fire and Rescue Regional Fire
Authority through Unified Command.
B. The City of Edmonds shall follow Snohomish County 911 Emergency
Alert System and Rave/Smart 911 Activation Procedures
C. Response procedures are located in the City of Edmonds
Communication Plan and should be developed in coordination with
other agencies involved in this Emergency Support Function.
RESPONSIBILITIES
A. City of Edmonds Police Department and South Snohomish Fire
and Rescue Regional Fire Authority
1. Develop and maintain communications, warning, and public
information procedures for the City.
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2. Recommend relocation or redistribution of radio and cellular
telephone resources as necessary, to effectively maintain
adequate communications in emergency situations.
3. Arrange for additional communication resources when necessary.
4. Provide for coordination of warning efforts and for the
dissemination of warning and emergency public information.
B. City of Edmonds Public Works Department
1. Provide communications equipment and staff to support
communication efforts.
2. Provide support in the dissemination of warning information to the
public.
C. City of Edmonds Disaster Coordinator or Public Information
Officer
1. Contact SnoCo DEM when information is to be released over the
Emergency Alert System.
2. Gather and coordinate emergency public information for timely
release and provide informational briefings to City officials, news
media and the public with approval from the EOC and/or Unified
Command.
3. Notify appropriate agencies to assist in the dissemination of N
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4. Provide pre-printed educational/informational brochures available
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5. Determine appropriate location(s) for public official and news
media briefings. E
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6. Assist in the development of Public Information Officer procedures a
and checklists for use during emergencies.
D. City of Edmonds Finance— Information Services
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Coordinate with communication services providers for additional
emergency service or the re-establishment of disrupted services
when appropriate.
2. In coordination with the Police Department and South County Fire,
develop and maintain communications, warning, and public
information procedures for the City.
3. In coordination with the Police Department and South County Fire,
arrange for additional communication resources when necessary.
E. Snohomish County 911 Communications Center
1. Develop procedures and provide for the release of information over
the RAVE/Smart 911 and Emergency Alert Systems.
2. Provide dissemination of National Warning System and National
Weather Service information to public safety agencies.
3. Coordinate back-up communication systems and the re-
establishment of disrupted 911 and communications center
service.
4. Establish policy and procedures for distribution of anticipated
disaster information (e.g., adverse weather) and other impending
disaster -related notifications.
F. Snohomish County DEM
1. Assist as requested or necessary with the release of information
over the RAVE/Smart 911 system.
2. Activate and coordinate with amateur radio personnel to support
City communications as requested.
3. Provide for the release of public information through SnoCo DEM
ECC or Joint Information System and/or Center, when activated.
G. Washington State Emergency Operations Center
1. Provide supplemental communication equipment and assistance in
the dissemination of public information when appropriate.
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EMERGENCY SUPPORT FUNCTION 3
PUBLIC WORKS AND ENGINEERING
COORDINATING AGENCY:
City of Edmonds Public Works Department
SUPPORT AGENCIES:
City of Edmonds Engineering Division
City of Edmonds Parks, Recreation, Cultural Arts and Human
Services Department
Department Olympic View Water District
Sound Disposal
Republic Sustainable Waste Solutions
Waste Management NW
WA State Department of Enterprise Services
INTRODUCTION
A. Purpose
1. To provide for the coordination of public works and engineering
operations and resources during emergencies and disasters
C. Scope
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1. This Emergency Support Function is designed to provide for the ;,
coordination of departments and agencies involved in public works
and engineering activities. These activities include debris removal, a
repair and restoration of facilities and systems, technical advice, w
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structural evaluation, engineering services and emergency r
contracting.
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II. POLICIES r
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A. Public works and engineering activities shall be done in coordination
with departments and agencies having roles and authority within the
City to provide public works related services.
III. SITUATION
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A. Emergencies and disasters may cause significant damage to facilities,
infrastructure, and buildings. It may be necessary in some cases to
carry out reinforcement or demolition activities. Debris may make roads
and highways impassable. Utilities which have suffered damage may be
partially or totally inoperable. Equipment necessary for repair and
restoration activities may be damaged or insufficient in quantity to meet
emergency needs. Outside assistance may be necessary to ensure
timely and efficient response and recovery operations.
IV. CONCEPT OF OPERATIONS
A. Public Works and Engineering are the lead agencies for day-to-day and
emergency public works and engineering services within the city. These
services include construction and maintenance of transportation routes,
coordination of solid waste collection, water and sewer services,
vehicle, and equipment maintenance, right of way and construction
permit services.
B. Water and sewer services within the city are provided by separate water
and sewer districts. The Public Works Director shall ensure that
coordination of response and recovery activities takes place between
these agencies and the Public Works Department. This coordination
may include mutual support with staff and equipment and the
prioritization of restoration and recovery activities.
C. The Public Works and Engineering shall provide direction and control
over their respective resources and coordination with the Emergency
Operations Center. Personnel shall operate according to specific
directives, department procedures and by exercising reasonable
personal judgment when unusual or unanticipated situations arise, and
command guidance is not available.
D. The Public Works Department shall coordinate with private utility
companies responsible for electricity, natural gas, telephone, cable, and
solid waste collection to ensure recovery operations are conducted in as
orderly manner as possible.
E. In situations where roadways are damaged or blocked it will be the
responsibility of the Public Works Department to establish road clearing
and restoration priorities in coordination with the Police Department and
Fire Authority to ensure critical emergency operations and resource
movement can be accomplished.
F. Public Works and Engineering Division Managers or designees will
report to the Emergency Operations Center to coordinate public works
field operations and resources when it is activated.
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G. Additional resources and public works and engineering assistance may
be obtained through existing mutual aid agreements and/or through
contracts with private contractors.
H. Public Works and Engineering staff will be mobilized according to the
needs presented by the emergency or disaster. This will normally be
done by telephone or pager.
The Public Works Department will coordinate with Sound disposal,
Republic Services, and Waste Management NW for both solid waste
collection services, and disaster debris management within the City.
The City's Debris Management Plan (Annex D) contains additional
detail.
J. The Engineering Division will provide engineering services and contract
for major recovery work as appropriate for City -owned buildings,
operational facilities, roads, and other public works infrastructure. These
services include structural inspections to determine building and
transportation route safety as appropriate.
K. See also ESF 14 — Long -Term Community Recovery, and the City of
Edmonds Disaster Recovery Plan, a separately published document.
PROCEDURES
A. Responding agencies are responsible for the development of response
procedures for their agency, and for training employees involved in
emergency response.
B. Response plans, agency procedures and mutual aid agreements are
separately published documents which should be developed in
coordination with other response agencies for the jurisdiction.
C. The City maintains a Debris Management Plan (Annex D) as a resource
guide in support of this ESF.
RESPONSIBILITIES
A. City of Edmonds Public Works Department and Engineering
Division
1. Clear and provide emergency repair of transportation routes.
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2. Coordinate with water and sewer service providers to ensure priority
restoration of services and for emergency potable water supplies.
3. Provide or contract for solid waste and debris removal services on
public property and rights -of -way.
4. Provide or contract for engineering services.
5. Coordinate with private utility providers in the repair and re-
establishment of services to the City.
B. Olympic View Water District
1. Coordinate the prioritization of repair and restoration activities with
the Public Works department.
C. City of Edmonds Parks, Recreation, Cultural Arts and Human
Services Department
1. Provide staff and equipment to assist with public works operations
as requested.
D. Allied Waste, Republic Services, and Waste Management NW
1. Provide for the continuation of regularly scheduled household waste
pick-up services.
2. Coordinate with Edmonds Public Works for the collection and
management of disaster -generated debris.
E. WA State Department of Enterprise Services
1. Provide support services after the City has exhausted their supplies
and response capacity. This support may include technical advice
and evaluations; engineering services; construction management.
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EMERGENCY SUPPORT FUNCTION 4
FIREFIGHTING
COORDINATING AGENCY:
South Snohomish County Fire & Rescue Regional Fire Authority
SUPPORT AGENCIES:
Mutual Aid Fire Agencies
City of Edmonds Police Department
City of Edmonds Public Works Department
Snohomish County DEM
Washington State Patrol - Fire Protection Bureau
Washington State Emergency Operations Center
I. INTRODUCTION
A. Purpose
1. To define agency responsibilities in fire response and establish
policies for the coordination of multi -agency firefighting activities.
B. Scope
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1. This Emergency Support Function augments existing mutual aid N
agreements and fire response plans existing at the local, county
and state levels. It provides guidance for the management and
coordination of firefighting activities and resources.
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II. POLICIES
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A. The procedures established in local and county -wide plans and mutual
aid agreements shall be utilized when responding to an emergency or w
disaster. a
B. The Washington State Fire Services Resources Mobilization Plan shall
be activated through Washington State Emergency Management
Division when mutual aid resources have been exhausted.
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1. Mutual Aid activation will follow the Snohomish County Fire/EMS
Resource Plan
III. SITUATION
A. Fires may occur at any time and under many circumstances within the
city. Fires are most likely to occur in residential or commercial
structures. However, it is also common for fires to occur in
transportation accidents and in open fields or wooded areas posing a
threat to the surrounding community.
B. A significant natural disaster, technological, or human caused incident
may result in many urban and rural fires. Ignition sources of little
concern during normal circumstances could cause many fires following
an earthquake or other natural disaster. Fire may also result from a
technological or human caused incident such as an airline crash or
hazardous material incident.
IV. CONCEPT OF OPERATIONS
A. South Snohomish County Fire & Rescue Regional Fire Authority,
(RFA), is the lead agency for fire suppression activities within the city.
Supporting agencies shall report to and operate under the direction of
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the Incident Commander. The RFA may establish a unified command
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system with supporting agencies during large scale incidents.
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B. The RFA has existing automatic and mutual aid agreements with
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numerous agencies throughout King, Pierce, and Snohomish Counties.
Requests for assistance may be through existing mutual aid
agreements. In situations when mutual aid is not available, requests for
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resources through the Washington State Fire Services Resources
Mobilization Plan will be coordinated through Washington State
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Emergency Management Division, with notification made to SnoCo
DEM.
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C. The EOC/IC or Unified Command will allocate resources to support
Fire operations as necessary and will report to the Emergency
Operations Center to coordinate law enforcement field operations and
resources when it is activated.
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2.5.a
D. On -scene management of emergencies shall follow the Incident
Command System in accordance with the National Incident
Management System (NIMS).
E. Communications and emergency notifications will be through policies
outlines in ESF 2 — Communications.
F. The notification method used to mobilize off -duty personnel will
normally be by Snohomish County Fire & Rescue Regional Fire
Authority, (RFA). Protocol and procedures.
G. The Fire Chief, or designee, shall provide direction and control over
RFA responding/assigned resources and shall coordinate activities
with the Emergency Operations Center and/or Incident management
Team (IMT). District personnel shall operate according to specific
directives, District policies and procedures and by exercising
reasonable personal judgment when unusual or unanticipated
situations arise, and command guidance is not available.
H. Command posts and a Fire Operations Center (FOC) may be
established for the coordination of field operations. The Incident
Commander shall provide regular status reports to the Emergency
Operations Center. The coordination of resources will normally be
through the Emergency Operations Center. Co -location of command
posts will be the preferred method of field operations when multiple
departments/agencies have command posts established.
1. An RFA representative will be seated at the City EOC for
coordination and resourcing of fire activities and personnel.
V. PROCEDURES
A. Responding agencies are responsible for the development of response
procedures for their agency, and for training personnel involved in
emergency response operations.
B. Response plans, agency procedures and mutual aid agreements are
separately published documents which should be developed in
coordination with other response agencies for the jurisdiction.
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2.5.a
VI. RESPONSIBILITIES
A. South Snohomish County Fire & Rescue Regional Fire Authority,
(RFA),
1. Provide 24-hour response to fire emergencies.
2. Provide coordination of fire resources and direction and control at
emergency scenes.
3. Develop and maintain resource lists for equipment, personnel, and
supply sources.
4. Develop policies and procedures for RFA operations during
emergencies and provide training for appropriate City staff.
5. Provide a representative to the City Emergency Operations Center
when activated to assist in the coordination of resources and
operational activities.
A. Mutual Aid Fire Agencies
1. Provide resources including equipment, staffing, and supplies to
support emergency operations.
B. City of Edmonds Police Department N
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1. Provide incident scene security, traffic control and evacuation 3
operation support. a
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C. City of Edmonds Public Works Department
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1. Provide operational support with equipment, staffing, traffic control w
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and coordination of utility providers during emergencies. Q
D. Snohomish County DEM
1. Provide support and coordination of resource requests during major
incidents.
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2.5.a
2. Provide coordination with Washington State Emergency Operations
Center when activated.
3. Work in coordination with the Regional Fire Mobilization
Coordinator.
E. Washington State Patrol - Fire Protection Bureau
1. Coordinate resources through the Washington State Fire Services
Resources Mobilization Plan when activated.
F. Washington State Emergency Operations Center
1. Coordinate requests for state and federal resources as appropriate
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EMERGENCY SUPPORT FUNCTION 5
EMERGENCY MANAGEMENT
COORDINATING AGENCY:
City of Edmonds Safety & Disaster Coordinator
SUPPORT AGENCIES:
City of Edmonds Planning Division
All City of Edmonds Departments
All Contract and Government Service Agencies and Districts
All Agencies Providing Human Services
I. INTRODUCTION
A. Purpose
1. To provide a method to collect, analyze and share information
about a potential or actual emergency or disaster to enhance the
response and recovery activities of the City.
2. To provide guidance in reporting response and recovery information
to local and state emergency management agencies.
B. Scope
1. This Emergency Support Function addresses the informational
needs of the City Emergency Operations Center (EOC) and
involves all City Departments, agencies which support City
operations, special districts and organizations providing support to
residents during and after emergencies and disasters.
II. POLICIES
A. All City Departments, special districts, and support agencies are
responsible for providing incident information to the Emergency
Operations Center. This information will be used by assigned staff to
analyze the situation and develop appropriate action plans and obtain
resources for response and recovery activities.
III. SITUATION
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IV.
A. Any emergency or disaster creates a need for information flow
between first response or field operations personnel and command or
supervisory staff. In any emergency or disaster incident requiring the
activation of the Emergency Operations Center, it is essential that
information be obtained from field personnel to assist the Emergency
Operations Center in establishing response and recovery priorities and
determining potential future needs.
CONCEPT OF OPERATIONS
A. Whenever any part of the city is threatened by a hazard that could lead
to an emergency or disaster, or when an emergency or disaster
situation exists, the Emergency Operations Center (EOC) will be
activated at the appropriate level to assess the situation.
B. All City Departments, special districts, service providers and human
service organizations involved in disaster operations and represented
in the Emergency Operations Center will work to meet the information
requirements of the Emergency Operations Center Staff and City
leaders. This will include receiving periodic reports from their field
representatives. Additionally, the Emergency Operations Center Staff
may be required to request information from liaison coordinators to the
local jurisdiction, surrounding jurisdictions or from SnoCo DEM to meet
a specific requirement.
C. The Planning Division is responsible for the management of
information received in the Emergency Operations Center. The
assigned personnel will collect, analyze, report, and display the current
information. From this information, action plans will be developed by
Emergency Operations Center Staff to meet the needs of the situation.
D. The Planning Division will develop periodic situation reports and
provide information to SnoCo DEM through the Disaster Coordinator or
designee as required by the incident.
E. Each City Department is responsible for developing their own reporting
procedures. Each Department is responsible for ensuring that their
field operations personnel are aware of the reporting procedures and
that they provide reliable, timely information to the Emergency
Operations Center.
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VI.
F. Information will be shared on Web EOC, by posting on boards or
charts, making announcements, holding periodic briefings, routing to
other members of the staff or through the development of situation
reports.
G. The City Clerk will be responsible for maintaining a log of information
received at the Emergency Operations Center for permanent record
keeping.
H. The Disaster Coordinator shall provide a copy of the Local
Proclamation of Emergency to SnoCo DEM for distribution to
appropriate county, state, and federal agencies by the most
expeditious means available at the time of the event.
I. Additional information on Concept of Operations can be found in the
City of Edmonds Emergency Operations Center (EOC) Guide, a
separately published document.
PROCEDURES
A. Each City Department and agency involved in emergency and disaster
operations is responsible for developing reporting formats and
procedures for their department or agency. Reporting forms shall follow
the approved format of the Emergency Management Committee.
RESPONSIBILITIES
A. City of Edmonds Building and Planning Divisions
1. Assist City Departments and supporting agencies in the
development of reporting formats.
2. Procure information display materials, maps, and supplies.
3. Collect, display, and analyze information at the Emergency
Operations Center. Share information with appropriate staff and
develop action plans to support disaster operations.
4. Request information from other local jurisdictions and outside
agencies as necessary.
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B. All City of Edmonds Departments
1. Prepare reporting formats.
2. Establish departmental reporting procedures between field
personnel and the Emergency Operations Center.
3. Analyze information specific to the department and prepare or
recommend action plans as appropriate.
4. Coordinate activities and share information with City Departments
and outside agencies as appropriate.
C. All Contract and Government Service Agencies, Special Districts
and Human Service Agencies
1. Prepare reporting formats.
2. Establish reporting procedures between field personnel and the
Emergency Operations Center.
3. Analyze information specific to the organization and prepare or
recommend action plans as appropriate.
4. Coordinate activities and share information with City Departments
and outside agencies as appropriate.
D. City Clerk
1. Maintain a log of information received at the Emergency Operations
Center for permanent record keeping
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EMERGENCY SUPPORT FUNCTION 6
MASS CARE, EMERGENCY ASSISTANCE, HOUSING AND
HUMAN SERVICES
COORDINATING AGENCY:
City of Edmonds Parks, Recreation, Cultural Arts and Human
Services Department
SUPPORT AGENCIES:
City of Edmonds Community Services Department
City of Edmonds Police Department/Animal Control
City of Edmonds Human Resources Department
City of Edmonds Development Services
City of Edmonds Office of the Mayor
American Red Cross
Snohomish County DEM
Public Health Snohomish County
Snohomish County Human Services
Local Human Service Agencies, Church, and Volunteer Agencies
Local Animal Care Facilities including PAWS
WA State Department of Social and Health Services
I. INTRODUCTION
A. Purpose
1. To provide a coordinated method of mass care activities including
shelter of people and animals; feeding and first aid following an
emergency or disaster; to operate a disaster welfare information
system to collect, receive and report information about the status of
survivors and assist with the reunification of family members; and to
coordinate the distribution of emergency relief supplies.
2. Human services may include related recovery efforts such as
counseling, benefit claims assistance, identification and postal
services, financial services and associated human services that can
be delivered through Federal Disaster Recovery Service Centers,
as needed. Long-term community recovery needs are addressed in
ESF 14 — Long-term Community Recovery and the City of
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Edmonds Disaster Recovery Plan, a separately published
document.
B. Scope
1. This ESF addresses responsibilities and priorities for mass care
services that are needed during emergencies. Mass care services
are a shared responsibility between the City of Edmonds, the
Snohomish County Chapter of the American Red Cross,
Snohomish County DEM, and other community and volunteer
agencies.
2. The National Pets Evacuation and Transportation Standards Act of
2006 (H.R. 3858-PETS) requires local and state emergency
preparedness authorities to include plans for pets and service
animals in disaster plans; grants FEMA the authority to assist states
and local communities in developing disaster plans to
accommodate people with pets and service animals; authorizes
federal funds to help create pet -friendly emergency shelter facilities;
and allows FEMA to provide assistance for individuals with pets and
service animals, and the animals themselves following a major
disaster. Animal care and pet sheltering issues are addressed in
Support Annex C: Animal Disaster Protection, of this document;
and more detail can be found in the Washington State and
Snohomish County Comprehensive Emergency Management
Plan(s), ESF — 11: Agriculture & Natural Resources.
3. Initial response activities will focus on meeting urgent needs of
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survivors. Recovery assistance available through local agencies
and temporary housing, loans, and grants for survivors under
federal disaster assistance programs may need to be coordinated
with mass care activities to provide the best service to the
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community. A collaborative response by the City, private and non-
profit organizations will greatly benefit and facilitate mass care E
services in the Edmonds area.
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II. POLICIES
A. In circumstances where there is an immediate need for mass care
services, the City of Edmonds may provide limited mass care services
using available facilities and resources.
B. The American Red Cross will provide staff, supplies and shelters as
disaster conditions dictate and resources allow, in accordance with the
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2.5.a
Robert T. Stafford Disaster Relief and Emergency Assistance Act (PL
93- 288) as amended and the National Response Framework.
C. All mass care services will be provided without regard to economic
status or racial, religious, political, ethnic, or other affiliation, age,
sexual identity or disability; and will attempt, by leveraging the support
and coordination of the Snohomish County Human Services Multi -
Agency Task Force, and resources from the Snohomish Health District
and American Red Cross, to meet the Americans with Disabilities Act
requirements. These agencies have plans, resources, and vendors to
assist the City in meeting the needs of diverse and vulnerable
communities.
D. Appropriate federal, state and city, volunteer agency and private sector
resources will be used as available.
E. Disaster Welfare Information will be gathered and disseminated only by
the American Red Cross using established procedures.
F. Shelters for pets may be activated by the City of Edmonds Police
Department/Animal Control with help from local veterinary and
volunteer animal care organizations. Pet shelters may be separated
from shelters for citizens. See also Support Annex C: Animal Disaster
Protection Plan of this document.
G. The Washington State Departments of Agriculture (WSDA) and Fish
and Wildlife (WDFW) represent animal health concerns of the state.
This involves, but is not limited to the diagnosis, prevention and control
of foreign animal diseases and diseases of public health significance,
and assistance in the disposal of dead animals in accordance with
Appendix B (State Animal Response Plan) of Emergency Support
Function 11 of the Washington State Comprehensive Emergency
Management Plan.
III. SITUATION
A. Serious damage to the community will quickly overwhelm local
resources which have a primary function of gathering damage
information and responding to immediate life -threatening situations.
Damage to roads, airports, communications, and structures will
hamper response efforts. Emergency workers may be unavailable or
unable to reach their designated posts.
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B. Survivors may be forced from their homes due to damage,
environmental conditions, or severe weather. There may be large
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2.5.a
numbers of dead or injured. Family members may be separated
following a sudden impact incident. Large numbers of transients, such
as tourists and business travelers may be stranded long distances from
home and require assistance.
C. There may be a requirement for shelter sites for hundreds to
thousands of people and pets impacted by the disaster. Many will be
separated from their families due to impassible transportation routes
and gridlock.
IV. CONCEPT OF OPERATIONS
A. The City of Edmonds Parks, Recreation, Cultural Arts and Human
Services Department will be the primary City agency for establishing
temporary mass care services and facilities until Red Cross and other
disaster relief agencies establish operations. This may be for a
prolonged period of time. The Community Services and Human
Resources Departments will provide staff and resources to support
Parks and Recreation Department mass care efforts as needed.
B. Mass care activities undertaken by the City will support emergency
operations by providing food, water and rest areas for City staff
working during the emergency.
C. The Parks and Recreation Department will coordinate the use of City
facilities and parks for use as mass care locations.
D. Requests for establishment of Red Cross Mass Care Centers will be
coordinated through SnoCo DEM.
E. Once the Red Cross has established mass care operations, the City
will assist Red Cross as needed in the coordination of other local
human service agencies and volunteer groups in support of mass care
operations through SnoCo DEM.
F. Initial information to be released to the public regarding mass care
facility services and locations will be coordinated through the City's
Public Information Officer and/or the County's PIO if a Joint Information
System, (JIS), Joint Information Center, (JIC) is activated, and the
American Red Cross Public Information Officer, if appointed.
G. The Parks and Recreation Department will be responsible for pre -
identifying parks or other locations appropriate for recreational vehicles
or camping and for identifying appropriate shelter locations within the
city and for developing plans for shelter operation.
Edmonds CEMP Emergency Support Function 6 - 78 July 2022
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H. The Parks and Recreation Department, in cooperation with the
Community Services Department, is responsible for identifying and
developing resource lists of local volunteer groups and organizations
that will assist with mass care operations and assist those individuals
with special needs who require special assistance.
I. The Parks and Recreation Department, in cooperation with the Police
Department/Animal Control, and with assistance from local animal
welfare groups, is responsible for pre -identifying appropriate locations
for pet shelters within the city and developing plans for shelter
operation.
J. The Human Resources Department will be the primary agency for
providing food and shelter support to City employees working during
emergency operations. Provisions will be made for employee family
members who, for safety reasons, require support at City shelters or
facilities.
K. The Edmonds Police Department or their designee, is responsible for
providing security at shelter and mass care locations when necessary
L. On -going mass care and recovery assistance to survivors after the
disaster will be provided directly to the public through federal, state and
county programs and through private agencies and local volunteer
organizations.
PROCEDURES
A. The Parks, Recreation, Cultural Arts and Human Services Department,
in coordination with the Community Services and Human Resources
Departments, is responsible for developing policies for the use of City
property and facilities for mass care operations. These departments
are also responsible for developing resource lists and procedures for
use by City staff for operating shelters prior to the arrival of Red Cross
personnel.
B. The American Red Cross and other agencies providing mass care
services have established procedures in place for providing mass care
services to diverse communities. These are separately published
documents which are developed and maintained by the individual
agencies and organizations. Volunteers and City staff working in
support of these organizations are required to operate according to
these procedures.
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VI.
C. Procedures for assisting individuals with "special needs" during
disasters will be the responsibility of the Community Services
Department. These procedures will be coordinated with Snohomish
Health District, SnoCo DEM, and local human service agencies,
including the American Red Cross.
RESPONSIBILITIES
A. City of Edmonds Parks, Recreation, Cultural Arts and Human
Services Department
1. Identify City and/or privately owned property and facilities suitable
for use as mass care locations.
2. Develop policies and procedures for the operation of City facilities
as mass care centers.
3. Develop resource lists for mass care supplies and identify human
service and volunteer agencies that will provide support during
mass care operations.
4. Assign staff to the Emergency Operations Center to coordinate
mass care activities and information to the public.
5. Provide staff and resources for the operation of mass care centers
B. American Red Cross
1. Provide mass care operations according to established procedures
and policies.
2. Provide coordination of mass care information and activities with
the Emergency Operations Center.
C. City of Edmonds Human Resources Department
1. Provide assistance to the Parks and Recreation and Community
Services Departments in the development of policies and
procedures for mass care operations as appropriate.
2. Provide staff and resources for the operation of mass care centers
as appropriate.
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3. Provide food and shelter for City staff working during emergency
operations.
D. City of Edmonds Community Services Department
1. Provide staff and resources for the operation of mass care centers.
2. Coordinate assistance to "special needs" individuals through local
human service agencies.
E. City of Edmonds Police/Animal Control
1. Provide volunteers, staff, and resources, if available, for the
operation of pet shelters.
2. Along with Edmonds Parks and Recreation Department, coordinate
for pet sheltering and assistance with local animal welfare
agencies.
F. Snohomish County DEM
1. Coordinate requests for shelter and mass care assistance through
the local Red Cross Chapter.
2. Coordinate with Snohomish County Human Services and outside
agencies which provide additional mass care services.
G. Local Human Service Agencies and Volunteer Organizations
1. Provide mass care and human services according to established
policies and procedures.
2. Coordinate activities with the Red Cross and SnoCo DEM.
H. Local Animal Service Agencies and Volunteer Organizations
1. Provide animal care and sheltering assistance according to
established policies and procedures.
2. Coordinate activities with SnoCo DEM.
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2.5.a
I. City of Edmonds Police Department
1. Provide security and maintain order at mass care locations as
appropriate.
J. City of Edmonds Office of the Mayor
1. Register emergency volunteer workers according to established
procedures.
K. WA State Department of Social and Health Services
1. Assist with the coordination of mass care, emergency assistance,
housing, and human services responses by state and non-
governmental organizations.
2. Provide guidance to local jurisdictions on mass care and related
issues.
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EMERGENCY SUPPORT FUNCTION 7
LOGISTICS MANAGEMENT AND RESOURCE SUPPORT
COORDINATING AGENCY:
City of Edmonds Public Works Department
SUPPORT AGENCIES:
South Snohomish County Fire & Rescue Regional Fire Authority
City of Edmonds Parks, Recreation, Cultural Arts and Human
Services Department
Office of the Mayor
City of Edmonds Police Department
City of Edmonds Finance Department
City of Edmonds City Council
Snohomish County DEM
Snohomish County Human Services
WA State Department of Enterprise Services
INTRODUCTION
A. Purpose
1. To provide for the effective management of resources during
emergencies and disasters.
B. Scope
1. Resource support involves the provision of services, personnel,
supplies and facilities during disaster response and recovery.
II. POLICIES
A. Each City Department is responsible for developing and maintaining
lists of Department resources, including equipment, personnel, and
supplies for use during emergency and disaster operations.
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B. Each City Department assigned responsibilities in this CEMP is
responsible for developing and maintaining lists of equipment and
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2.5.a
service providers necessary to support the Departments'
responsibilities and functions during disaster operations.
C. Requests for resources other than contract or mutual aid from outside
the local area will be coordinated through SnoCo DEM.
III. SITUATION
A. Disaster operations may quickly overwhelm local resources. Resources
requested from outside the local area may be unavailable for several
hours or days. It may be necessary to prioritize of the use of local
resources according to the severity of individual incidents.
B. The management of resources will vary greatly from incident to
incident. It will be necessary to maintain flexibility in the management of
resources and adapt to the changing situations that may be associated
with the disaster.
IV. CONCEPT OF OPERATIONS
A. Locally available public resources and those available through mutual
aid shall be utilized prior to requesting resources through SnoCo DEM
B. To the greatest extent possible, a free-market economy and distribution
system shall be utilized during disaster operations. Controls over
limited and critical resources may be put into place on a county or
state-wide basis when the situation warrants.
C. The City may obtain services, equipment and supplies necessary to
respond to a disaster through private sources following Edmonds City
Code 6-60. It will be the responsibility of the Finance Department to
issue purchase orders, vouchers, warrants or temporary contract
agreements as required at the time of the disaster. When appropriate,
pre -disaster agreements may be initiated to facilitate an efficient
operation. The City Council may assist with approval of financial
resources for emergency expenditures, disbursement of funds, and
emergency adjustments to contracting rules and regulations for
procurement.
D. When necessary, staging areas for incoming resources will be utilized.
Each staging area shall have a supervisor or manager responsible for
assigning resources as designated through the Emergency Operations
Center. Staging areas will normally be divided into two categories:
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2.5.a
Response Operations - The Fire District and Public Works
Department will be responsible for pre -identifying appropriate
locations for staging equipment and supplies for disaster response
operations.
2. Human Services - The Parks, Recreation, Cultural Arts and Human
Services Department and Office of the Mayor will be responsible for
pre -identifying staging areas and distribution locations for human
service supplies and donated goods. This may be done in
coordination with local volunteer and human services support
agencies when appropriate.
E. The SnoCo DEM has identified locations for use as the City's
Community Points of Distribution (CPOD) for distribution of
commodities to the public. Use will be coordinated through the City
EOC and/or Unified Command
F. SnoCo DEM shall be notified regarding the location and function of all
staging areas within the city to facilitate the locating of resources
arriving from outside the local area.
G. Allocation and distribution of resources from staging areas will be
coordinated through the Emergency Operations Center. Once
allocated, resources will be managed by the responsible department(s)
and/or support agencies to which they are assigned.
H. Monetary donations received by the City will be processed tracked and
managed by the City of Edmonds Finance Department. All monetary
donations shall be allocated to support the recovery of the community
from the disaster. Allocation of donated funds will be the responsibility
of the City Council and shall take place in an expedient manner.
The City may leverage the partners of the Snohomish County
Organization Advancing Response, Readiness, Recovery and
Resiliency (SOAR4) to identify local or regional partners able to support
financial and physical donation management. This may include, but is
not limited to, non-profit organizations such as United Way.
J. The City may utilize the Volunteer Reception Center concept and
registration process as provided by SnoCo DEM to manage
spontaneous volunteers. If the City does not have resources to support
implementation of a process or center, request for support will be made
to SnoCo DEM and or Human Services.
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2.5.a
K. The Police Department shall be responsible for providing security and
traffic control at staging area and resource distribution locations as
necessary.
V. PROCEDURES
A. All requests for outside resources shall be coordinated through the
Emergency Operations Center and/or SnoCo DEM.
B. Allocation of resources located at staging areas shall be done through
the Emergency Operations Center.
VI. RESPONSIBILITIES
A. City of Edmonds Public Works Department
1. Pre -identify appropriate response operations staging areas within
the city.
2. Request outside resources through the Emergency Operations
Center.
3. Provide/designate staging area supervisors or managers as
appropriate.
B. South Snohomish County Fire & Rescue Regional Fire Authority
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the city.
2. Request outside resources through the Emergency Operations w
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3. Provide/designate staging area supervisors or managers as
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C. City of Edmonds Office of the Mayor and Parks, Recreation,
Cultural Arts and Human Services Department
1. Pre -identify appropriate human services staging and distribution
areas within the city. Parks and/or other City facilities will be utilized.
The City may also coordinate with local businesses.
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2.5.a
2. Request outside resources through the Emergency Operations
Center.
3. Coordinate distribution activities with appropriate human service
agencies.
D. City of Edmonds Police Department
1. Provide security and traffic control at staging and distribution areas
as necessary.
E. Snohomish County DEM
1. Coordinate requests for resources from outside the area, other than
mutual aid and contract service providers.
2. Provide for the delivery and distribution of out of area resources to
designated staging areas.
F. City of Edmonds Finance Department
1. Develop procedures for emergency procurement of supplies and
services and coordinate these activities during emergency
operations.
2. Collect and manage monetary donations. Distribute donated funds
as directed by the City Council.
G. WA State Department of Enterprise Services
1. Provide resource support services when City resources and
response capacity are exhausted. This may include emergency
relief supplies; office equipment, supplies and facilities;
transportation services; and personnel.
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2.5.a
EMERGENCY SUPPORT FUNCTION 8
PUBLIC HEALTH AND MEDICAL
COORDINATING AGENCY:
Public Health Snohomish County
SUPPORT AGENCIES:
South Snohomish County Fire & Rescue Regional Fire Authority
Snohomish County Medical Examiner
Local Hospitals and Medical Clinics
Snohomish County DEM
American Red Cross
Snohomish County Medical Reserve Corps
Local Ambulance Service Providers
City of Edmonds Police Department
Mutual Aid Agencies
WA State Department of Health
I. INTRODUCTION
A. Purpose
1. To provide for the coordination of emergency health and medical
services during major emergencies and disasters.
B. Scope N
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1. This Emergency Support Function is designed to provide guidance
in the allocation of available medical resources and services to
meet the emergency and ongoing health and medical needs of the w
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A. The Multiple Casualty Incident Procedures, a separately published
document, shall be utilized to provide timely services to those having
the most urgent medical needs and to assist in the distribution of
patients to medical facilities.
B. The mass medical care procedures established by hospitals and health
care support agencies shall be utilized during response to major
incidents.
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2.5.a
C. Additional resources necessary for emergency medical activities
beyond existing automatic and mutual aid agreements shall be
requested through SnoCo DEM and/or Public Health Snohomish
County.
D. The City recognizes that healthcare facilities may have emergency
evacuation plans requiring support from outside entities. Assistance
from the City and from support agencies may be requested consistent
with other provisions of this ESF
III. SITUATION
A. A significant disaster with large numbers of injuries will overwhelm
existing medical service capabilities. Much of the immediate medical
attention to the injured will be administered by well-meaning volunteers
at the scene who have little or no first aid training. Such a disaster may
also pose public health threats, including problems related to food,
water, wastewater, solid waste, disease vectors and mental health.
B. Medical facilities may sustain damages which affect their ability to
provide services. Facilities remaining in service may be overwhelmed
by the walking wounded and the more seriously injured who are being
transported to those locations. Medical supplies and pharmaceuticals
may be in short supply. Disruptions to local transportation, utility and
communication systems may cause delays in restocking.
C. Uninjured persons who require daily medication may have difficulty in
obtaining medications due to reduced mobility, damage or destruction
of normal supply locations and general shortages within the disaster
area.
D. Major medical emergencies caused by a release of toxic or radioactive
substances or by explosion may overwhelm medical resources and
facilities as these types of incidents require specialized treatment that
is only available at a limited number of medical facilities.
IV. CONCEPT OF OPERATIONS
A. South County Fire and mutual aid agencies are the lead agencies for
providing pre -hospital medical services during emergencies within the
city.
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2.5.a
B. The Fire Chief, or designee, shall provide direction and control over
District resources and coordination with the Emergency Operations
Center.
C. On -scene management of emergencies shall follow the Incident
Command System (ICS), in accordance with the National Incident
Management System (NIMS).
D. Notification and activation of emergency response personnel will be
through established channels and procedures.
E. In the event of structural failure or inaccessibility of medical facilities in
a disaster, any City facility or temporarily established site may serve as
a remote emergency clinic, temporary hospital, or morgue for its local
area until coordination of more permanent facilities can be established.
The establishment of these temporary facilities shall be coordinated
with the Public Health Snohomish County, the Emergency Operations
Center, and SnoCo DEM.
F. Any site designated by the Incident Commander may serve as a
command post, staging area, triage or treatment area or transportation
station.
G. Mutual Aid Agreements exist with numerous agencies throughout the
Puget Sound area. Requests for assistance will be coordinated through
the Emergency Operations Center and SnoCo DEM.
H. It is anticipated that in major medical emergencies, assistance beyond 0
what may be available through the existing mutual aid agreements will N
be necessary. In these cases, assistance and resources from state and N
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Public Health Snohomish County (PHSC) shall provide direction with w
assistance from the SnoCo DEM JIC to private and governmental U
service agencies and the public in the prevention of disease, handling
of food, water, wastewater, and solid waste. The PHSC will also E
oversee the activities in public facilities to ensure health standards are
maintained to the greatest degree possible. a
J. The Public Health Snohomish County shall assist in the coordination
between city, county, state, and federal agencies providing medical
and health support services within the county, including assistance in
the coordination of evacuation from healthcare facilities.
K. The Snohomish County Medical Examiner is responsible for the
identification of the deceased, body recovery, storage and
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2.5.a
V.
VI.
transportation, and disposition of personal effects and unclaimed
bodies, and notification of next of kin in coordination from Law
Enforcement. The Medical Examiner shall coordinate with supporting
service agencies and maintain records on all deaths resulting from a
disaster.
L. Mental health services may be provided through a variety of private,
public, and volunteer mental health counseling services. Coordination
of these services shall be through Snohomish County Human Services
and/or SnoCo DEM.
M. The City will support efforts of the Public Health Snohomish County
and/or local medical centers to establish medical shelters and, as
practicable, the City will support the endeavor with appropriate City
facilities and/or other available resources (IT, generator, emergency
supplies, etc.).
PROCEDURES
A. Field response agencies, medical facilities and supporting
organizations are responsible for the development of operating
procedures for their specific agencies and facilities, and for training
employees involved in medical operations.
B. The Snohomish County Multiple Casualty Incident Procedures is a
separately published document which was developed by the fire
departments and emergency medical service providers in Snohomish
County to provide for coordinated operations in a mass casualty
incident.
C. The Multiple Casualty Incident Procedures plan is utilized by all
Snohomish County Fire Districts, Municipal Fire Departments, and
emergency medical service providers and transporters.
RESPONSIBILITIES
A. South Snohomish County Fire & Rescue Regional Fire Authority
Establish incident command at emergency scenes and provide
initial incident evaluation to ensure appropriate allocation and
coordination of resources.
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2.5.a
2. Provide on scene emergency medical treatment and implement the
Multiple Casualty Incident Procedures for on -scene management.
3. Provide ongoing incident status and pertinent information to the
Emergency Operations Center or the Command Officer on duty as
appropriate.
4. Coordinate the establishment of first aid stations, temporary
medical treatment facilities and morgues as appropriate.
5. Maintain medical resource lists in coordination with SnoCo DEM
and SnoCo Medical Reserve Corps.
Public Health Snohomish County
Provide information to appropriate agencies and the public
regarding disease prevention and sanitation precautions in
coordination with SnoCo DEM and SnoCo Medical Reserve Corps.
2. Coordinate with local public works departments to determine the
potential for water contamination and sewage and solid waste
disposal system failures which may pose a health risk to the
community. Notify the appropriate agencies and the public.
3. Coordinate and provide care and sheltering services for the
medically fragile.
4. Monitor overall community support activities as they relate to the
health department and respond to situations that may pose a risk to
the public, including food storage, handling, and distribution;
contamination by toxic releases; and public shelter operations.
5. Provide necessary assistance, equipment, and health related
services as appropriate, including mass immunization, infectious
disease control, medical care at health department clinics,
counseling and coordination of personnel and resource support to
area hospitals and medical facilities as required.
6. Assist the Snohomish County Medical Examiner in coordinating
mortuary services as needed.
7. Additional information can be found in the Snohomish Health
District Strategic National Stockpile Activation Plan, and the Public
Health Snohomish County Pandemic Flu Response Plan,
separately published documents.
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2.5.a
B. Mutual Aid Agencies
1. Provide advanced life support services to the ill and injured.
2. Provide medical support and technical assistance to the Incident
Commander at incident scenes.
3. Provide coordination and transport of ill or injured persons to
medical treatment facilities.
C. Snohomish County Medical Examiner
1. Provide for the recovery and disposition of bodies, determination of
cause of death, notification of next of kin and maintain records of
disaster related deaths.
2. Provide coordination for temporary morgue and mortuary services
3. Provide information to the news media and the public regarding
Medical Examiner operations and status of activities.
D. Local Hospitals and Medical Facilities
1. Receive any injured person without regard to the ability to pay for
services. Maintain cost records and treatment documentation.
2. Triage and provide treatment for patients according to established
mass casualty procedures. Direct ambulatory patients to alternate
care facilities when appropriate.
3. Establish and maintain communications with hospital control
through use of Disaster Medical Coordination Centers (DMCC).
Provide information and facility status as required.
4. Provide personnel and equipment for dispatch to disaster scenes or
temporary medical facilities as required.
5. Maintain records and field assessment reports for patients treated
and transported.
E. Snohomish County DEM
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1. Provide for coordination of area -wide health care related activities
through the County Emergency Operations Center (EOC) or
Coordination Center, (ECC).
2. Coordinate requests for, and the distribution of, resources obtained
locally and from state and federal support agencies as requested by
health care facilities and local jurisdictions, in conjunction with the
Snohomish Health District.
F. American Red Cross
1. Provide nursing services and medical treatment at temporary
shelters and medical treatment centers as appropriate.
2. Coordinate requests for blood and blood by-products from Red
Cross Regional Centers.
3. Mobilize volunteers to assist in the relief efforts and provide
emergency feeding for disaster workers.
G. City of Edmonds Police Department
1. Provide security at medical facilities as required.
H. Snohomish County Medical Reserve Corps
1. Provide volunteer assistance in the set-up and operation of shelters
for the medically fragile.
I. Local Ambulance Service Providers
1. Provide basic life support services to the injured.
Provide transport of the injured to medical treatment facilities.
J. WA Department of Health
1. Provide assistance to local governments in identifying and meeting
the public health and medical needs of the injured due to a major
disaster or public health emergency.
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2. Maintain Disaster Medical Coordination Centers (DMCC), and
coordination of patient transport across the state and region.
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EMERGENCY SUPPORT FUNCTION 9
SEARCH AND RESCUE
COORDINATING AGENCY:
City of Edmonds Police Department
SUPPORT AGENCIES:
Snohomish County Sheriff's Office
Snohomish County Technical Rescue Task Force
South Snohomish County Fire & Rescue Regional Fire Authority
Edmonds Public Works Division
Snohomish County DEM
WA State Dept of Transportation
U.S. Coast Guard
U.S. Air Force
Urban Search & Rescue Teams
INTRODUCTION
A. Purpose
1. To provide for the coordinated use of available search and rescue
resources.
B. Scope
1. The scope of the search and rescue emergency support function is
divided into three operational areas:
a. Land search and rescue - primarily utilized for locating
the lost or missing in urban, rural or wilderness areas
b. Air search and rescue - locating missing or downed
civil aircraft. This is the responsibility of the Washington
State Department of Transportation, Aviation Division
c. Disaster, or urban search and rescue - encompasses
searches for individuals missing due to disasters
affecting primarily urban areas such as explosions,
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storms, or earthquakes where severe structural damage
is incurred.
2. The City of Edmonds has limited capability for providing search and
rescue functions during disaster operations and will rely, when
necessary, on outside resources for providing this service.
II. POLICIES
A. Plans and procedures for search and rescue operations are separately
published documents for each operational area. The City of Edmonds
shall follow the procedures established in these plans in support of the
agencies and jurisdictions providing search and rescue activities within
the city.
B. During initial operations, and until primary agencies which provide
search and rescue services arrive on scene, the Edmonds City Police
Department and South County Fire will establish a Unified Command
and will be responsible for direction and control during land and
disaster, or urban search and rescue operations. City resource support
for outside agencies providing air search and rescue will be provided to
the command agency upon request.
III. SITUATION
A. The City of Edmonds is primarily urban area with some areas of wild -
land and recreational area interface. Most individuals who become lost
will be within a few minutes travel from their homes. In addition to
individuals becoming lost in wild- land or recreational areas, there is a
potential for children and the elderly or confused to become lost or
disoriented in the urban environment.
B. Earthquake poses a particularly severe threat to the City. Given the
high population density and the number of multi -story buildings, the
likelihood of structural damage with large numbers of trapped and
injured individuals is very high.
IV. CONCEPT OF OPERATIONS
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A. The Edmonds Police Department is responsible for the command and
control of land search and rescue activities within the city. The primary
resource for land search and rescue is the Snohomish County Search
and Rescue Group, composed primarily of volunteers. The group is
organized under the Snohomish County Sheriff's Department.
Resource requests will be coordinated by the Police Department.
B. Search and rescue operations for missing civil aircraft is the
responsibility of the Washington State Department of Transportation,
Aviation Division. The United States Air Force is responsible for
missing military aircraft and aircraft of international origin. The United
States Coast Guard directs all maritime search and rescue operations
on or above navigable waters. Requests for these resources will be
through Snohomish County DEM. The City of Edmonds Police
Department will be responsible for coordinating ground support of
these operations upon request.
C. South County Fire will be responsible for resource requests for and the
coordination of disaster and urban search and rescue operations within
the city. The City has minimal resources for carrying out heavy rescue
operations and will use the resources of the Snohomish County
Technical Rescue Task Force. Operational activities associated with
disaster search and rescue at the local level may require support from
the Police and Public Works Departments.
D. Regional and Federal Urban Search and Rescue Teams for large scale
operations are available to respond within 12 to 72 hours. The closest
urban search and rescue team is Washington Task Force 1, located
within the Puget Sound area. The Task Force should be requested
through Snohomish County DEM. However, it should be noted that in
the event of a large-scale, regional disaster, the Task Force may not be
available as members will be responding with their home agencies.
E. Search and Rescue Teams responding from outside jurisdictions will
follow established plans, guidelines and procedures while operating
within the city. City Staff and Departments will provide coordination and
support for these activities whenever necessary.
F. The search for and recovery of human remains will normally be
conducted only after the rescue of survivors has been completed and
the environment will allow for safe operation by search and recovery
personnel.
PROCEDURES
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1 IA
A. Individual agencies responsible for managing the various types of
search and rescue operations are responsible for the development of
operating procedures for their specific agencies and for training
employees and volunteers involved in these activities. The plans and
procedures are separately published documents.
B. South County Fire and City of Edmonds Departments involved in the
operations and/or support of search and rescue activities shall
establish command posts and operate according to the Incident
Command System, as defined in the National Incident Management
System (NIMS).
RESPONSIBILITIES
A. City of Edmonds Police Department
1. Provide direction and control for air and land search and rescue
activities within the City of Edmonds.
2. Provide support to search and rescue activities and operations
being conducted by teams responding from outside the City.
B. South Snohomish County Fire & Rescue Regional Fire Authority
1. Provide for the coordination and support of disaster and urban
search and rescue activities.
2. Provide staff and resources for disaster and urban search and
rescue activities within the capabilities of the District and City.
C. City of Edmonds Public Works Division
1. Provide staff and resources in support of search and rescue
activities as appropriate.
D. Snohomish County DEM
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Request search and rescue resources as necessary and provide
support to the City and outside agencies as appropriate.
E. Snohomish County Technical Rescue Task Force
Provide expertise and equipment in disaster and urban search and
rescue situations.
F. Snohomish County Search and Rescue
Provide staff and resources to carry out land search and rescue
activities.
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EMERGENCY SUPPORT FUNCTION 10
HAZARDOUS MATERIALS
COORDINATING AGENCY:
South Snohomish County Fire & Rescue Regional Fire Authority
SUPPORT AGENCIES:
Snohomish County Haz-Mat Team
City of Edmonds Public Works Department
City of Edmonds Police
Snohomish County 911
Communications Center
Snohomish County DEM
WA State Patrol
Public Health Snohomish County
Snohomish County Sheriff's
Department WA State Department of Ecology
WA State Department of Health
WA State Military Department/National Guard
WA State Emergency Operations Center
INTRODUCTION
A. Purpose
1. To define the overall responsibilities of local agencies in Hazardous
Materials Emergencies.
B. Scope
This Emergency Support Function augments the response
procedures of the local Hazardous Materials Response Team and
first responder agencies. This Emergency Support Function also
provides for coordination with the Snohomish County Local
Emergency Planning Committee (LEPC) and all state, federal and
private agencies and organizations that may have a role in
hazardous materials response and recovery activities within the city.
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II. POLICIES
A. Federal regulations require each state to establish a State Emergency
Response Commission (SERC), to identify local jurisdiction emergency
planning districts and form Local Emergency Planning Committees
(LEPC). The local LEPC is required to develop hazardous materials
response plans. The City shall be part of the Snohomish County Local
Emergency Planning Committee for the purpose of hazardous materials
planning.
III. SITUATION
A. Hazardous material incidents may occur anywhere and at any time
within the city. The city is impacted by major transportation routes which
are used to transport hazardous materials. These include Interstate
Highways 5 and 405. Other primary routes include State Routes 527 and
96, as well as Burlington Northern Railway lines.
B. Several locations within the city are at low risk of terrorist activities which
may include the intentional release of chemical, radiological, biological,
or explosive devices which would impact the city. These locations
include the Snohomish County Sheriff's Office, US Fish and Wildlife,
various power sub -stations and City government buildings and facilities.
Terrorist activities may include the intentional release of chemical,
radiological or biological materials, or the detonation of explosive
devices.
C. The threat presented by hazardous materials incidents may be to both
public health and safety and to the environment. Hazardous materials
incidents require response and clean-up procedures to vary with the
type and quantity of material released. Hazardous material incidents
may require multi -agency and multidisciplinary responses to adequately
handle the situation.
IV. CONCEPT OF OPERATIONS
A. South County Fire is the designated Incident Command agency for
hazardous materials incidents within the city. The Fire District will
establish unified command with the Haz-Mat Team, Fire District,
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emergency medical services, public works, Police, and other local and
state agencies as appropriate for the specific incident.
B. The WA State Patrol will function as the designated Incident
Commander for any hazardous materials incidents taking place on State
highways in coordination with South Snohomish County Fire & Rescue
Regional Fire Authority
C. The Incident Command System (ICS) will be used when responding to
all hazardous material incidents.
D. Initial requests for qualified hazardous material team assistance shall be
made to Snohomish County 911.
E. The Incident Commander and/or Snohomish County 911 shall be
responsible for notifying SnoCo DEM when hazardous material releases
occur within the city. This notification may be done through the dispatch
center, Haz-mat pager or by telephone. SnoCo DEM will notify the
Washington State Emergency Operations Center and the Department of
Ecology, as needed. These agencies are responsible for providing
support during hazardous materials emergencies. Additional notifications
may be made when appropriate.
F. The Washington State Department of Health, and the Snohomish and
Seattle/King County Health Districts shall be notified in the event of a
release of radioactive materials. Radiation detection and monitoring
equipment is maintained by the Snohomish County Hazardous Materials
Team.
G. The individual, business, or agency responsible for the spill is
responsible for assuring effective abatement of the release or threatened
release of any hazardous substance. The Washington State Department
of Ecology is responsible for monitoring clean-up activities to assure
compliance standards are met.
H. The Fire District, in cooperation with the Police Department, is
responsible for overseeing the protection of public health and safety
during hazardous material incidents this shall include evacuation and
perimeter control. Long-term site isolation and security shall be the
responsibility of the Washington State Department of Ecology or their
designee.
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I. The Washington State Patrol and Snohomish County Sheriff may
provide specialty response teams for clandestine drug lab and explosive
device responses.
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V.
VI.
J. The Edmonds Public Works Department shall be the primary agency for
coordinating with water and sewer utilities for the protection of water and
sewer systems within the city which may be affected by a hazardous
material release.
PROCEDURES
A. Responding agencies are responsible for the development of response
procedures for their agency, and for training employees involved in
emergency response operations for releases of hazardous substances
in accordance with current state and federal guidelines.
B. The Snohomish County Local Emergency Planning Committee is
responsible for the development, maintenance, and distribution of the
Snohomish County Hazardous Materials Response Plan.
RESPONSIBILITIES
A. South County Fire and Snohomish County Haz-Mat Team
1. Provide 24-hour response to hazardous material emergencies.
2. Serve as Incident Command agency or serve as part of a unified
command as appropriate during hazardous materials emergencies
3. Assist with law enforcement, emergency notifications and warning
and evacuations as necessary.
4. Coordinate and maintain liaison with other agencies involved in the
incident.
5. Provide communications and technical support, including radiological
monitoring to the incident
6. Coordinate fire resources when emergency mobilization is authorized
for a hazardous materials incident.
7. Take initial steps to size -up the situation, isolate the scene and
protect life and property.
8. Request assistance and make initial notifications to SnoCo DEM,
local agencies and provide warning to the public as appropriate.
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9. Provide on -scene City liaison and public information officer during the
emergency.
B. City of Edmonds Public Works Department
1. Assist water and sewer providers in protecting city water and sewer
supplies and systems as appropriate and provide notification to other
utility providers which may be affected by the emergency.
2. Establish coordination with other utilities providers during response
activities.
C. City of Edmonds Police Department
1. Provide for perimeter control, re-routing of traffic and initial security
2. Assist with emergency notification of the public and evacuation as
appropriate.
3. Provide public information officer if requested.
D. Snohomish County 911
1. Provide emergency dispatch services in support of Haz-mat
operations.
E. Snohomish County DEM
1. Activate Emergency Coordination Center as necessary to coordinate
support activities for the incident such as emergency notifications,
public shelters, resource support, public information and liaison with
adjoining county and state emergency operation centers, as needed.
2. Coordinate activities of outside agencies and departments in support
of the incident as requested.
3. Make notifications to appropriate county, state, and federal agencies.
4. Support activities on -scene when requested by the Incident
Commander.
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5. Coordinate the Joint Information System, if needed. Will also activate
a Joint Information Center, as needed.
F. Washington State Patrol and Snohomish County Sheriff's
Department
1. Provide response teams for clandestine drug lab and explosive
device responses.
G. Public Health Snohomish County
1. Provide notifications to the public in coordination with the PIO, JIC
City EOC, and/or SnoCo DEM EOC precautionary measures and
health effects related to released materials, as necessary.
H. Washington State Department of Health
1. Provide response, monitoring, and clean-up to radiological incidents.
2. Provide notifications to the public regarding precautionary measures
and health effects related to released materials as necessary.
I. Washington State Department of Ecology
1. Provide 24-hour response to serious hazardous material incidents.
2. Provide expertise in containment and clean-up of hazardous
materials and ensure that source control, containment, clean-up, and
disposal are accomplished.
3. Assume responsibility of incident management and clean-up if the
responsible party is unavailable, unresponsive, or unidentified.
4. Provide coordination with other environmental and state agencies
involved in clean-up and/or recovery.
5. Initiate enforcement actions as appropriate.
J. Washington State Emergency Operations Center
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1. Maintain 24-hour communication and notification capability.
2. Coordinate state agency response activities through the state EOC,
including procurement of state resources as needed for response
activities.
3. Provide a public information officer to support a joint information
center if needed.
K. Washington State Military Department / National Guard
Provide technical support, response, decontamination, and
monitoring at hazardous materials incidents at the request of the City
or County EOC/ECC or South Snohomish County Fire & Rescue
Regional Fire Authority
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EMERGENCY SUPPORT FUNCTION 11
AGRICULTURE AND NATURAL RESOURCES
COORDINATING AGENCY:
City of Edmonds Parks, Recreation, Cultural Arts and Human
Services Department
SUPPORT AGENCIES:
City of Edmonds Development Services Department
City of Edmonds Police Department
Snohomish County DEM
Public Health Snohomish County
Snohomish County Red Cross
Local Volunteer and Human Service Agencies
Washington State Emergency Operations Center
Washington State Department of Agriculture
Washington State Department of Social and Health Services
Federal Agencies
INTRODUCTION
A. Purpose
The purpose of this Emergency Support Function is to coordinate
efforts to provide safe handling of food, water and donated goods
for mass feeding and distribution; and for providing transportation to
distribution sites during a catastrophic disaster.
B. Scope
This Emergency Support Function is applicable to catastrophic
incidents which exceed the capabilities of the local resources
available through city, county, private and volunteer agencies and
organizations. This Emergency Support Function is designed to
closely support Emergency Support Function 6 - Mass Care,
Emergency Assistance, Housing and Human Services.
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II. POLICIES
A. The City will coordinate with county, state and federal officials and
follow the policies of these agencies in the execution of this Emergency
Support Function.
B. The City will work with all community, humanitarian, and social service
organizations to coordinate this activity.
C. The Snohomish Health District will provide guidance to City
Departments and other agencies to ensure the safety of food and water
distributed to the public.
D. The City EOC will make the determination for the food priority to areas
of acute need then to areas of moderate need.
E. The City will incorporate preservation and conservation measures for
critical areas into response activities.
III. SITUATION
A. An incident of catastrophic proportion will deprive large numbers of
people access to and/or the means to prepare food. In addition to
disruption of the local food supply and distribution network, an incident
may destroy food supplies in the general area. Commercial cold
storage and freezer facilities may be inoperable.
B. Water supplies may be insufficient due to damage to the local
distribution system and/or contamination. This will require potable water
or beverage supplies to be distributed in mass quantities.
C. The City has limited experience in coordinating the distribution of food,
water, and donated goods in a catastrophic incident; and if not handled
properly, food, water and donated goods can become vehicles for
illness and disease transmission, which must be avoided. Guidance for
these activities will be provided by local and State Health authorities
when appropriate.
IV. CONCEPT OF OPERATIONS
A. The Parks, Recreation, Cultural Arts and Human Services Department,
assisted by the Development Services Department, will be responsible
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for coordinating the functions of this Emergency Support Function with
county, state, and federal agencies on behalf of the City as required by
the nature and extent of the disaster.
B. All requests for food and water of this magnitude will be processed
through the County Emergency Coordination Center. The City will
determine needs based on the information available and make request
to SnoCo DEM.
C. Coordination of distribution locations may be done on a county -wide
level. The City will provide information to SnoCo DEM regarding
suitable locations for storage, distribution, and mass feeding within the
city.
D. Locations suitable for providing storage, distribution and mass feeding
capability from a single location will be preferred sites.
E. The operational concepts and resources established for Emergency
Support Function 6 - Mass Care, Emergency Assistance, Housing and
Human Services will be utilized in support of this function.
F. Mass distribution of food and water will be provided for as short a
period as possible. It is essential to the economic recovery of the
community that regular methods of distribution through local
businesses be reestablished as quickly as possible.
V. PROCEDURES
A. Procedures established to carry out the responsibilities of Emergency
Support Function 6 - Mass Care, Housing and Human Services will be
utilized to guide the activities of City staff and support agencies.
B. Procedures established by state and federal agencies which are
charged with food and water distribution under the state and federal
response plans will be followed when these agencies are working
within the city. City officials will support state and federal efforts as
necessary.
C. Rehabilitation, recovery and/or restoration of critical areas such as
stream beds and wetlands within the City will be accomplished in a
manner consistent with WA State Department of Ecology
recommendations and requirements.
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VI. RESPONSIBILITIES
A. City of Edmonds Parks, Recreation, Cultural Arts and Human
Services Department
1. Coordinate with SnoCo DEM and county, state, and federal
agencies regarding the need for food and water distribution within
the city.
2. Make requests for food and water resources through the County
Emergency Coordination Center when local resources are/or will be
inadequate to meet area needs.
3. Provide support to county, state and federal agencies with City staff
and resources available to support food and water distribution.
4. Identify suitable locations within the city for food and water
distribution and mass feeding operations.
B. City of Edmonds Development Services Department
1. Provide support to the Parks and Recreation Department with staff
and resources as requested to support food and water distribution
activities.
C. Snohomish County DEM
1. Serve as the primary contact point to coordinate area -wide activities
with county, state, and federal officials.
D. City of Edmonds Police Department
1. Provide law enforcement activities in support of food and water
distribution.
E. Local Volunteer and Human Service Agencies
1. Coordinate distribution activities and provide volunteer resources for
distribution site management.
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F. WA Department of Agriculture and Department of Social and
Health Services
Provide nutrition assistance through the Food and Nutrition Service.
This assistance may include determination of need; obtaining
appropriate food supplies; arrangement of delivery; and
authorization of food stamps.
G. Other County, State, and Federal Agencies
Provide food and water supplies; and coordination and distribution
of food and water supplies utilizing all available resources and
procedures established in the Agencies' response plans.
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EMERGENCY SUPPORT FUNCTION 12
ENERGY
COORDINATING AGENCIES:
Snohomish County PUD
Puget Sound Energy
City of Edmonds Emergency Management Committee
City of Edmonds Public Works Department
SUPPORT AGENCIES:
Washington State Emergency Operations Center
Washington State Department of Commerce
Washington Utilities and Transportation Commission
Snohomish County DEM
I. INTRODUCTION
A. Purpose
To provide for coordination between the City of Edmonds, county,
state and federal agencies, and local utility providers for the
effective use of electric power, natural gas, and petroleum supplies
B. Scope
1. The level to which energy supplies are restricted due to damages
suffered during an emergency or disaster will be determined by the
nature and scope of the incident.
II. POLICIES
A. The State of Washington and the Federal Government have the
authority to restrict use of energy resources during times of emergency
or disaster. The City of Edmonds shall comply with all orders issued
regarding the curtailment of energy resources.
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B. The City of Edmonds shall provide a liaison to coordinate energy
related issues with county, state and federal officials and utility
providers as necessary. This may be done through SnoCo DEM.
III. SITUATION
A. Electric utilities which provide service to the City of Edmonds are an
organized collection of public and private generating and distribution
facilities. They are interconnected to the Northwest Power Pool.
Relying on the power pool concept, the electric power industry has
developed the capability to provide power under extreme conditions.
B. Natural gas distribution is provided by Puget Sound Energy and is
supplied primarily by Northwest Pipeline. Distribution of natural gas is
subject to control of the federal government in response to supply and
demand factors and emergency situations.
C. Petroleum fuel supplies are provided through a wide variety of sources
and companies. Like natural gas and electricity, it is subject to control
by the federal government during times of emergency.
D. There is no centralized system at the local level to provide for the
coordination of emergency services provided by public utility providers
IV. CONCEPT OF OPERATIONS
A. In the event of state or federally imposed energy restrictions, or in
times of emergency when supplies of resources are strictly limited due
to damage or shortage of energy supplies, the City will assign a liaison
to communicate local needs with utility providers and county, state, and
federal authorities. This will normally be the Disaster Coordinator or
their designee.
B. Public and private utility providers are expected to manage and operate
the utility within their own jurisdiction, providing energy resources
based on requirements and capabilities.
C. Public utility resources will be used to meet immediate and essential
emergency needs, to include restoration of utilities to critical and
essential facilities within the city. Outside resources may be requested
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2.5.a
through other utility providers, mutual aid agreements or through the
Washington State Emergency Management Division.
D. To the maximum extent practical, and within the limitations imposed by
state or federal government, public utilities will continue to provide
services through their normal means. In the event curtailment orders
are issued by the state or federal government, all utilities will comply
with such orders.
E. If energy restrictions affect the delivery of supplies to the public, the
City may be required to enforce such restrictions locally. The need to
provide enforcement will be evaluated and handled on a case -by -case
basis.
V. PROCEDURES
A. Each utility provider has plans established for the restoration of utility
services and for the emergency allocation of resources during times of
restriction or shortage. These plans comply with state and federal plans
for the curtailment of energy and petroleum products. These plans
which are developed and maintained by the state and federal
government, and utility providers are separately published documents.
B. The City will follow guidelines and procedures as provided by state and
federal officials at the time of emergency.
VI. RESPONSIBILITIES
A. City of Edmonds Emergency Management Committee
1. Serve as liaison to utility providers and higher levels of government
during emergencies affecting energy utilities and provide
information regarding priority needs within the City.
2. Provide information to local agencies and officials, and the public.
B. Snohomish County Department of Emergency Management
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1. Provide information on county -wide and regional status of energy
systems.
2. Request resource support from WA State EMD as local assets are
exhausted.
3. Provide planning support as requested and able.
4. Support public information dissemination as requested by the City
C. Snohomish County PUD and Puget Sound Energy
1. Operate utilities according to established procedures during times
of energy emergency.
2. Provide for the restoration of utility services when disrupted.
3. Provide information on status of utilities to county and state officials
for dissemination to local jurisdictions.
D. Washington State Emergency Management Division
1. Coordinate State assets to support local jurisdictions.
2. Provide information and guidance to local jurisdictions during
energy emergencies.
3. Develop and maintain plans for the priority allocation of energy
resources.
4. Establish a means of gathering information from local jurisdictions
regarding local energy needs and priorities.
E. Washington State Department of Commerce
1. Prepare and update energy supply contingency plans.
2. Administer energy allocation and curtailment programs in
accordance with the Governor's emergency powers energy
legislation.
3. Provide information regarding the location and quantity of petroleum
supplies, status of electricity supply and status of natural gas
supply.
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F. Washington Utilities and Transportation Commission
Provide informational assistance and expedite processing of
requests from utilities under the Commission's jurisdiction for
authority to provide specific services or take specific action related
to the emergency or disaster.
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EMERGENCY SUPPORT FUNCTION 13
PUBLIC SAFETY AND SECURITY
COORDINATING AGENCY:
City of Edmonds Police Department
SUPPORT AGENCIES:
Snohomish County Sheriff's Office
Mutual Aid Police Agencies
Washington State Patrol
Washington State Emergency Operations Center Snohomish
County DEM
I. INTRODUCTION
A. Purpose
1. To provide for the effective coordination of local law enforcement
operations and resources during major emergencies and disasters
B. Scope
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addresses all public safety activities within the city.
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II. POLICIES
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A. The procedures established in local plans, memorandums of
understanding and/or mutual aid agreements shall be utilized when
responding to an emergency or disaster.
B. Additional resources necessary for law enforcement activities shall
normally be obtained through agencies with which letters of mutual aid
are in place.
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III. SITUATION
A. Law enforcement emergencies may occur at any time and under many
circumstances. Major emergencies affecting law enforcement agencies
include civil disturbances, crowd control, evacuation activities, major
transportation route disruptions, and threats and/or acts of terrorism.
B. General law enforcement problems may be compounded by disaster
elated community disruption. Law enforcement agencies may also be
required to provide support activities to other City Departments during
emergencies.
C. In January of 2011, the Department of Homeland Security introduced
the new National Terrorism Advisory System (NTAS), which takes the
place of the color- coded alerts formerly found in the Homeland
Security Advisory System (HSAS). The new system has been
developed to better coordinate information sharing among all levels of
Law Enforcement and other stakeholders; and provide more specific
guidance for the public, as well. With NTAS, the Department of
Homeland Security will coordinate the development and issuance of
formal, detailed alerts regarding specific or credible terrorist threats.
The alerts will clearly identify threats as either "imminent" or "elevated;"
and provide a concise summary of the potential threat, actions being
taken at the Federal level, and recommended steps for local
government, business, and private individuals.
D. The Edmonds Police Department response to terrorism is dependent
upon the situation presented. Within the response will be an analytical
element, as information collection and disbursement would be a key
component of any response. The goal of the response is two -fold: 1) to
enhance the safety of the public at large, and 2) to neutralize any
threat to the best of the Department's ability.
E. The Edmonds Police Department participates in the Regional
Intelligence Group (RIG). The RIG has access to a variety of
databases that are specific to WA State Homeland Security Region 1,
which includes Snohomish, Skagit, Whatcom, Island and San Juan
Counties. In the event of an act of terrorism within the City of
Edmonds, the Department would be in contact with the RIG 1 analyst,
to gain intelligence and useful information. The RIG may also
disseminate related information to those that may find the information
useful.
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IV.
F. The Edmonds Police Department can reach out directly to the WA
State Fusion Center, which has broader access to information. This
communication can be conducted one-on-one through the Fusion
center, via direct email, or through the Northwest Warn (NWWARN)
system. The Fusion Center provides interdisciplinary expertise and
situational awareness, as well as information analysis and sharing, to
support public and private sector security and critical infrastructure
protection.
G. Additionally, the Edmonds Police Department also has access to the
Joint Terrorism Task Force (JTTF) working group. Any credible
terrorist threat would be immediately reported to the JTTF and leads
followed up on appropriately utilizing federal resources if authorized.
CONCEPT OF OPERATIONS
A. The Edmonds Police Department is the Incident Command Agency for
law enforcement activities within the city. Supporting agencies shall
report to and operate under the Incident Commander. The Police
Department may establish a unified command with supporting
agencies during large-scale incidents.
B. Letters of mutual aid consent exist with various law enforcement
agencies throughout the state. Supplemental law enforcement
assistance should be requested through these agencies.
C. The Police Chief or designee will report to the Edmonds Emergency
Operations Center to coordinate law enforcement field operations and
resources when activated.
D. On -scene management of emergencies shall follow the Incident
Command System, as mandated by the National Incident Management
System (NIMS).
E. The Police Chief or designee shall provide direction and control over
Department resources and coordination with the Emergency
Operations Center. Department personnel shall operate according to
specific directives, Department policies and procedures, and by
exercising reasonable personal judgment when unusual or
unanticipated situations arise, and command guidance is not available.
F. Command posts may be established for the coordination of field
operations. The On -scene Commander shall provide regular status
reports and coordinate requests through the Edmonds Emergency
Operations Center when activated. Co -location of command posts will
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V.
1 IA
be the preferred method of field operations when multiple
departments/agencies have command posts established.
G. Communications and emergency notifications shall be through
established channels.
H. Notification of off -duty personnel shall be done according to
Department procedures, by telephone, Department radio, pager or by
Emergency Public Information Procedures.
When the emergency warrants the involvement of state and/or federal
military or law enforcement agencies, the Police Chief shall be
responsible for the coordination of activities between these agencies
and the City, and for providing appropriate information to the
Emergency Operations Center when activated.
PROCEDURES
A. Responding agencies are responsible for the development of response
procedures for their agency, and for training employees involved in
emergency response.
B. Response plans, agency procedures and mutual aid agreements are
separately published documents which should be developed in
coordination with other response agencies for the jurisdiction.
C. Additional information can be found in the Snohomish County Law
Enforcement Mobilization Plan, a separately published document.
RESPONSIBILITIES
A. City of Edmonds Police Department
1. Provide law enforcement activities within the city.
2. Provide emergency traffic control, coordination of evacuation
operations, perimeter control and assistance with city-wide damage
assessment.
3. Provide security at the Emergency Operations Center and other
critical locations when necessary.
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2.5.a
4. Provide communications equipment and emergency notification and
warning activities within the city.
5. Provide for the coordination of explosive device identification,
handling, and disposal.
6. Provide support to the Snohomish County Medical Examiner in the
identification and notification of the next of kin of the deceased.
7. Serve as liaison between City personnel and military and state and
federal law enforcement agencies responding to emergencies.
8. Provide direction and control for air and land search and rescue
activities in coordination with the Snohomish County Sheriff's
Office.
B. Mutual Aid Police Agencies
1. Provide law enforcement operational support with staff, equipment,
and supplies in accordance with existing consent and/or mutual aid
agreements.
C. Snohomish County DEM
1. Provide resource assistance and/or support to command
officers as requested.
D. State Assistance
1. Washington State Patrol
a. Provide law enforcement on state and interstate
highways within the city.
b. Provide law enforcement operational support with staff
equipment and supplies in accordance with existing
agreements and/or as requested through the State
Emergency Operations Center when activated.
2. Washington State Emergency Operations Center
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a. Coordinate requests for state and federal resources as
appropriate.
b. Provide National Guard support to law enforcement as
requested and as approved by the Governor.
E. Federal
See Emergency Support Function (ESF) 20 - Defense Support to
Civil Authorities
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2.5.a
EMERGENCY SUPPORT FUNCTION 14
LONG-TERM COMMUNITY RECOVERY
COORDINATING AGENCY:
City of Edmonds Community Services Department
SUPPORT AGENCIES:
City of Edmonds Public Works Department
City of Edmonds Development Services Department
City of Edmonds Finance Department
City of Edmonds City Council
All Edmonds City Departments
South Snohomish County Fire & Rescue Regional Fire Authority
Sound Disposal
Republic Services
Waste Management NW
Snohomish County DEM
Snohomish Chapter American Red Cross
Washington State Emergency Operations Center
Washington State Department of Commerce
Washington State Department of Employment Security
Washington State Department of Social and Health Services
I. INTRODUCTION
A. Purpose
To provide guidance for the overall recovery and restoration
activities taking place in the city following a major emergency or
disaster. The recovery phase includes both short-term and long-term
activities. Short- term activities begin during the response phase of
the disaster and can last up to six (6) months; long-term activities
may continue for ten (10) years or more. Mitigation activities are on-
going and will continue to be addressed throughout the response
and recovery phases of a disaster.
B. Scope
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Recovery and restoration activities taking place following any
emergency or disaster will be determined by the specific incident.
The goal of long-term recovery is to restore the city to pre -disaster
(or improved) condition. Some of the long-term recovery activities
are extensions of short-term activities; other long-term tasks begin
after short-term tasks are completed. City, county, state, and federal
agencies may be involved in activities depending upon the incident
and scope of the situation.
II. POLICIES
A. preliminary damage assessment shall be carried out any time there is a
potential for a Presidential, State or Local Declaration of a disaster; or if
an assessment is requested by state or county officials. This
information shall be provided to SnoCo DEM to support the Governor's
disaster declaration request to the President.
B. The City shall provide support to local, state, and federal officials in the
completion of Damage Survey Reports to expedite the availability of
Public and Individual Assistance Programs that provide support in the
overall recovery of the community. Additional information on damage
assessment activities may be found in Support Annex B: Damage
Assessment.
C. Recovery activities of state, federal and organized volunteer agencies
will be coordinated through a Joint Field Office. The location and level
of operation will be determined by the extent of the disaster and upon
the needs of local jurisdictions.
D. SnoCo DEM will provide a liaison to coordinate activities with the Joint
Field Office when requested by Washington State Emergency
Management Division or the Federal Emergency Management Agency.
E. Recovery activities shall be in accordance with the City of Edmonds
Disaster Recovery Plan, a separately published document.
III. SITUATION
A. Recovery and restoration activities include but are not limited to repair
of damaged facilities, utilities, and infrastructure; site decontamination;
and broad- based assistance to citizens and businesses. Depending
upon the nature of the incident, one or more City Departments will have
a role in restoration and recovery activities.
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IV. CONCEPT OF OPERATIONS
A. The Community Services and Public Works Departments shall be the
lead agencies for damage assessment activities within the city. The
damage assessment process will include staff from all City Departments
capable of contributing to this effort and shall be carried out in a
cooperative manner.
B. The American Red Cross utilizes a damage survey process to
determine the effect of the disaster on individual residents and to
evaluate immediate human needs. This assessment can contribute to
the overall picture of damage status and should be coordinated when
possible.
C. In major incidents requiring the involvement of multiple City
Departments, support agencies or community support groups the Mayor
will appoint a Recovery Task Force to coordinate recovery activities
within the city. The City Council may provide insight into strategies and
vision for planning efforts, allocation of funds to projects, adoption of
new or emergency ordinances to facilitate expedited recovery and
mitigation processes.
D. In major disaster recovery situations, or in incidents where there has
been a Presidential Declaration, a team composed of state and federal
disaster assistance employees may be assigned to the City to assist
with damage survey and provide restoration guidance.
E. Following an evaluation of damage, appropriate City Staff and other
involved agencies will determine priorities for repair of essential
facilities, utilities, and infrastructure.
F. The Community Services Department is the lead agency in the
coordination of recovery efforts and the maintenance of the City's
Disaster Recovery Plan. In situations where disaster recovery is
primarily composed of repair to facilities, utilities and infrastructure, the
Public Works Department will play a key role in recovery efforts. In
situations where there is contamination from hazardous materials
releases requiring long-term mitigation and clean-up activities South
County Fire will play a key role.
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G. The Finance Department will assist Public Works and Engineering in
preparing work contracts; and in the collection and documentation of all
costs associated with disaster response and recovery activities.
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H. In situations where the county or state has received a Presidential
Disaster Declaration, state and federal funds may be made available to
assist local jurisdiction with disaster costs. The Finance Department,
with assistance from other City Departments, will prepare all financial
documentation required by the state and federal government to ensure
recovery of allowable disaster costs.
In disaster recovery situations involving major damage to portions of the
city, it may be necessary to evaluate reconstruction and zoning in
certain areas. This may include sensitive land use areas, areas targeted
for re- development or re -zoning and areas which need other
improvements. The Development Services Department will be
responsible for reviewing such areas and making recommendations
regarding re -building, re -zoning, and other desirable community
improvements. The Development Services Department will also
research potential funding sources for such improvements.
J. The City Clerk shall provide training and information to City
Departments regarding the protection of vital City records prior to
emergency situations. In post emergency or disaster situations where
vital records have been damaged or destroyed, the City Clerk shall
have the lead role for recovering and restoring vital records. City
Departments shall provide assistance to the City Clerk when requested
V. PROCEDURES
A. Specific information on Recovery policies and procedures can be found
in the City of Edmonds Disaster Recovery Plan.
B. Specific information on Damage Assessment can be found in Support
Annex B: Damage Assessment.
C. The City of Edmonds will follow established state and federal
procedures required for the recovery of disaster costs.
D. The City of Edmonds may develop special policies and ordinances for
zoning, development and construction following a disaster.
VI. RESPONSIBILITIES
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A. City of Edmonds Community Services / Economic Development
Department
1. Serve as the lead agency in recovery planning and post disaster
activities.
2. Coordinate Recovery Task Force Activities when necessary and
serve as chairperson when directed by the Mayor.
3. Assist local businesses in determining essential recovery needs.
4. Support local businesses throughout the recovery process.
5. Serve as a member of the Recovery Task Force as Appropriate.
B. City of Edmonds Public Works Department
1. Evaluate facilities, utilities, and infrastructure damaged during a
disaster and establish priorities for repair.
2. Work with other local, state, and federal agencies involved in repair
and recovery activities within the city to ensure coordinated and
efficient operations.
3. When appropriate, serve as the City's liaison with disaster
assistance teams from the state and federal government.
4. Document all costs and activities associated with disaster response
and recovery activities and provide information to the Administrative
Services Department.
5. Serve as a member of the Recovery Task Force as appropriate.
C. South Snohomish County Fire & Rescue Regional Fire Authority
1. Work with local, state, and federal agencies to mitigate hazardous
material contaminated areas to ensure community safety.
2. Evaluate Fire District facilities damaged during a disaster and
establish priorities for repair.
3. When appropriate, serve as the City's liaison with disaster
assistance teams from the state and federal government.
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4. Document all costs and activities associated with disaster response
and recovery activities and provide information to Administrative
Services.
5. Provide personnel to serve as a member of the Recovery Task
Force, as appropriate.
D. City of Edmonds Finance Department
1. Collect information regarding disaster related costs, prepare
documentation and submit to appropriate state and federal
agencies.
2. Serve as a member of the Recovery Task Force as appropriate.
3. Provide training and information to City Departments regarding the
protection of vital city records.
4. Coordinate recovery and restoration activities associated with vital
City records.
E. City of Edmonds Development Services Department
1. Evaluate land use, zoning and target improvement areas following a
disaster. Make appropriate recommendations.
2. Serve as a member of the Recovery Task Force as appropriate. o
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1. Evaluate City facilities as appropriate and establish priorities for U
repair.
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2. Document all costs and activities associated with disaster response
and recovery activities and provide information to Administrative a
Services.
3. Serve as a member of the Recovery Task Force as appropriate.
G. Sound Disposal, Republic Services, and Waste Management NW
1. Provide for the continuation of regularly scheduled household waste
pick-up services.
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2.5.a
2. Coordinate with the Edmonds Public Works Department for the
collection and management of disaster -related debris.
H. Snohomish County DEM
1. Serve as liaison between state/federal disaster recovery teams and
the City, as appropriate.
2. Provide a location for state/federal disaster recovery teams to work
as necessary.
3. Assist the City with maintenance of the City's Disaster Recovery
Plan.
I. WA State Emergency Operations Center
1. Coordinate activities of Disaster Reservists in support of Preliminary
Damage Assessment mission.
J. County, State and Federal Agencies
1. Provide direction and support to the City during disaster recovery
operations.
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EMERGENCY SUPPORT FUNCTION 15
EXTERNAL AFFAIRS AND EMERGENCY PUBLIC
INFORMATION
COORDINATING AGENCIES:
City of Edmonds Disaster Coordinator
City of Edmonds Public Information Officer
SUPPORT AGENCIES:
All City Departments
City of Edmonds City Council
South Snohomish County Fire & Rescue Regional Fire Authority
Snohomish County 911
Snohomish County DEM
Washington State Emergency Operations Center
Federal Emergency Management Agency
INTRODUCTION
A. Purpose
To ensure that sufficient assets are mobilized during emergencies
or disasters to provide accurate, coordinated, and timely information
to impacted communities and populace, first responders,
governments, media, and the private sector.
2. To provide resource support and mechanisms to implement a local
Joint Information Center (JIC) when necessary, supplementing first
responder public information officers (PIOs) operations with JIC
resources.
B. Scope
This Emergency Support Function details the establishment of
support positions to coordinate communications to various
audiences. It applies to all City Departments that may require public
affairs or public information support; or whose public information
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2.5.a
support or assets may be employed during an emergency or
disaster.
II. POLICIES
A. It is the policy of the City of Edmonds to provide consistent, accurate,
complete, and timely information using all available communications
methods.
B. It is the policy of the City to coordinate the development and
dissemination of all disaster -related public information through the
designated Public Information Officer.
C. It is the policy of the City to recognize that some of its residents and
visitors have Limited English Proficiency, (LEP) as well as Access and
Functional Needs (AFN). As such, the City will endeavor to utilize
available resources to facilitate information dissemination to these
people.
III. SITUATION
A. Emergency or disaster situations are typically complex and extend
beyond one operational period, possibly exhausting the public
information capability of the City.
IV. CONCEPT OF OPERATIONS
A. The Mayor or Disaster Coordinator appoints a Public Information
Officer (PIO) to act as the official for coordinating the dissemination of
emergency public information as approved and authorized by the City
Disaster Coordinator. The City Council may be involved to assist with
consistent messaging to constituents from the Emergency Operations
Center, the PIO, and, if operational, the Joint Information Center.
B. Emergency public information shall be coordinated by the PIO with
prior approval from the Disaster Coordinator.
C. The Disaster Coordinator may appoint an Assistant PIO when media
briefings are required from multiple locations or as the situation
requires.
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2.5.a
D. Media briefings may take place at the City Council Chambers or at City
Hall, or at an alternate site identified and announced by the PIO.
E. All of the following methods may be utilized to relay emergency
information to the public:
1. Print, radio, cable, and television media
2. City website: https://www.edmondswa.gov
3. Printed education/information materials
4. City radio systems
5. Amateur Radio Services
6. Public address systems
7. Rave/Smart 911
8. Emergency Alert System (EAS)
9. Social media accounts
10. Community Relations Department of Edmonds School District
11. Port of Edmonds All Hazard Alert Broadcast (AHAB) Siren
F. In some circumstances, it may become necessary to release
emergency public information from field command posts. In this event,
the individual in charge at the location shall notify the EOC in a timely
manner and provide detailed information regarding information
released.
G. The City can post emergency public information on the City's website
The PIO will coordinate all posted information.
H. In an emergency, people will turn first to traditional sources of
information. The PIO will strive to ensure the same message is given to
all "traditional" sources.
I. The City may request support from SnoCo DEM to establish a Joint
Information Center and/or integration into a Joint Information System.
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2.5.a
V. PROCEDURES
A. The PIO will determine the methods for dissemination of local
emergency information and instructions, with authorization from the
Disaster Coordinator.
B. Information will also be disseminated to the Mayor, City Council,
emergency personnel in the field and other City employees so they will
know what information and guidance is being released to the public.
C. Media briefings, if held in the City, may take place at the City Council
Chambers or at City Hall, or at an alternate site identified and
announced by the Public Information Officer (PIO).
D. During incidents where the SnoCo DEM Emergency Coordination
Center is activated, area -wide information will normally be coordinated
through that location on behalf of the City. SnoCo DEM may activate a
Joint Information Center (JIC) to manage external affairs for the
incident.
E. A Joint Information Center (JIC) may be established by SnoCo DEM, in
coordination with other agencies, to coordinate emergency public
information where multiple jurisdictions are impacted and/or involved in
the response. This facility would be in direct contact with the City EOC,
may include PIOs from other jurisdictions, and may be in conjunction
with State and Federal information efforts. The location of the JIC will
be at the SnoCo ECC or at an alternate designated location.
F. The designated PIO will maintain up-to-date distribution lists.
G. Translation of emergency public information for limited English
proficiency, (LEP) persons will be coordinated through the EOC, with
assistance requested from SnoCo DEM.
H. Special instructions and provisions may be made for hospitals, nursing
homes, schools, and other groups.
VI. RESPONSIBILITIES
A. City of Edmonds Mayor
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2.5.a
1. Represent the City at press conferences, public hearings, and other
public events, as appropriate.
2. Appoint a Public Information Officer (PIO) to coordinate the
dissemination of emergency public information.
B. City of Edmonds Disaster Coordinator
1. Appoint a Public Information Officer (PIO) if necessary.
2. Establish policies and procedures pertaining to the release of
emergency information and instructions.
3. Approve all press releases and briefings.
4. Support the PIO in coordinating all press releases and briefings.
C. All City Departments
1. Provide pertinent and timely information (e.g., road closures,
emergency instructions, available assistance, restricted areas, etc.)
to the EOC regarding field activities and emergency public
information.
2. Coordinate requests for assistance through the EOC.
3. Notify the designated PIO of rumors and misinformation so that
corrections can be prepared and issued immediately.
D. Public Information Officer(s)
1. Represent the City at press conferences, public hearings and other
public events as directed by the Mayor or Disaster Coordinator.
2. Receive approval from the Disaster Coordinator or designee for all
press releases and briefings.
3. Coordinate with SnoCo DEM when information is to be released on
the EAS, Rave/Smart 911, or other shared information system(s).
4. Gather and coordinate emergency public information for timely
release to the public.
5. Provide copies of all press releases to SnoCo DEM.
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6. Notify appropriate agencies to assist in the dissemination of
emergency public information.
7. Give regular information briefings to City officials, news media and
the public, as authorized by the Disaster Coordinator.
8. Provide information to City Departments that may dispense
information to ensure consistency of messaging.
9. Provide pre-printed emergency public information brochures and/or
flyers for distribution to the public.
10. Recommend appropriate location(s) for public official and media
briefings to the EOC and Mayor.
11. Monitor media coverage and public reaction and perceptions to
identify rumors and misinformation as soon as possible. Prepare
correction(s), if applicable.
12. Participate in SnoCo DEM Joint Information System conference
calls when scheduled.
E. Snohomish County DEM
1. Throughout the emergency or disaster, SnoCo DEM will coordinate o
with city, county, and state PIOs to develop and disseminate
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facility and facilitate county JIS conference calls a
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3. Will provide PIO/JIC support to the City as resources allow. U
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4. Will assist with dissemination of City messaging. E
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F. WA State Emergency Operations Center
1. Throughout the emergency, public information staff from the State
EOC will work with the Governor's press secretary to develop and
disseminate information regarding the emergency and State
response efforts. State EOC staff will also be available to assist
local officials in disseminating emergency instructions to affected
communities.
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2.5.a
2. Coordinates with local and Federal agencies on the release of
emergency information and instructions
G. Federal
The Federal Emergency Management Agency provides for the
assignment and establishment of Public Information operations at
the Joint State/Federal Disaster Field Office after a Presidential
Disaster Declaration.
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2.5.a
EMERGENCY SUPPORT FUNCTION 20
DEFENSE SUPPORT TO CIVIL AUTHORITIES
PRIMARY AGENCIES:
Washington State Military Department, National Guard
SUPPORT AGENCIES:
Snohomish County DEM
City of Edmonds Police Department
Washington State Emergency Operations Center
Federal Emergency Management Agency
US Northern Command (USNORTHCOM)
I. INTRODUCTION
A. Purpose
1. To establish guidelines for requesting military assistance and for
coordinating military support with City response activities.
B. Scope
1. The scope of military involvement will be determined by the nature
of the incident and the amount of support needed for the incident.
II. POLICIES
A. The City of Edmonds Police Department shall serve as liaison between
military forces located within the city and the Emergency Operations
Center.
B. All military forces remain under, and will follow, the military chain of
command.
III. SITUATION
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A. It is anticipated that military support will be requested or authorized
only under the most extreme circumstances when city, county and
state resources are unable to cope with the nature or extent of the
emergency or disaster.
IV. CONCEPT OF OPERATIONS
A. The Governor of the State of Washington has the authority to order the
organized militia of Washington or any part thereof into active service
in order for the state to execute the laws and perform such services as
the Governor shall deem proper. This power resides with the Governor
or acting Governor alone and may not be delegated.
B. The Washington Emergency Management Division, in consultation
with the Adjutant General, may recommend activation of the National
Guard when there is an anticipated justifiable need for the services of
the military, or upon a validated request from a local jurisdiction when
the need cannot be met by local or state resources.
C. Requests for military assistance will be coordinated through SnoCo
DEM. Requests must include the following: proclamation of local
emergency; date, time, and location of incident; damage done;
casualties; extent of the incident; and the severity and magnitude.
D. The role of the military in a disaster operation in limited to the
preparation for an impending disaster and emergency response. This
role may include the following: transportation; security forces; urban
search and rescue; hazardous materials; communications; air support;
wild -land firefighting; limited feeding; medical; and supplemental
power.
E. The base commander of a military installation has the authority to
respond to immediate life -threatening emergencies. Requests under
these circumstances may be made directly to the local installation.
F. Coordination of military activities will normally occur between a military
liaison assigned to the County Emergency Coordination Center and
the State Emergency Operations Center.
G. Federal military forces may be activated under the authority of the
President of the United States.
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V. PROCEDURES
UII
A. Individual military organizations will follow the military chain of
command and established procedures for their organization.
B. Requests for military assistance shall be made by the Mayor or
Disaster Coordinator to SnoCo DEM.
RESPONSIBILITIES
A. City of Edmonds Police Department
1. Serve as liaison between military personnel and the City
Emergency Operation Center.
B. Snohomish County DEM
1. Request military support as necessary.
2. Serve as liaison between military personnel located at the County
Emergency Coordination Center and City.
3. Assign military personnel as required through the military liaison at
the County Emergency Coordination Center.
C. WA State Emergency Operations Center
1. Serve as the coordination point between military forces and the
County Emergency Coordination Center.
D. Military Organizations
1. Provide assistance as directed by the Adjutant General and
approved by the Governor.
E. Federal Emergency Management Agency
1. Coordinate requests for federal military support.
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2.5.b
Elected Officials Guide to
Emergency Management
CITY OF EDMONDS EMERGENCY MANAGEMENT
THANK YOU TO THE SOUTHEAST NEBRASKA PLANNING, EXERCISE AND TRAINING REGION FOR THE DEVELOPMENT OF THIS GUIDE
August 2022
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2.5.b
Contents
I. ACRONYMS...................................................................................................................................................................3
II. OVERVIEW...................................................................................................................................................................4
III. ROLE OF ELECTED OFFICIALS IN EMERGENCY MANAGEMENT.................................................................................5
A. ROLE OF ELECTED OFFICIALS BEFORE A DISASTER OCCURS................................................................................5
B. ROLE OF ELECTED OFFICIALS DURING A DISASTER..............................................................................................6
C. ROLE OF ELECTED OFFICIALS FOLLOWING A DISASTER.......................................................................................6
D. NIMS and ICS............................................................................................................................................................7
IV. MANAGING EMERGENCIES........................................................................................................................................8
A. Emergency Operations Center (EOC) OPERATIONS.................................................................................................8
B. Declaring a Local Disaster.......................................................................................................................................10
C. State of Emergency Proclamation............................................................................................................................ ii
D. Federal Disaster Assistance/Declaration ................................................................................................................. ii
Photos courtesy of Jodi Faw(, Nebraska Emergency Management Agency and Barb Sturner, Federal Emergency
Management Agency Region V11.
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I. ACRONYMS
2.5.b
CEMP — Comprehensive Emergency Management Plan
COG - Continuity of Government
COOP - Continuity of Operations Plan
EMA - Emergency Management Agency
EMS - Emergency Medical Services
EOC - Emergency Operations Center
ESF - Emergency Support Function
FEMA - Federal Emergency Management Agency
IC - Incident Commander
ICS - Incident Command System
IS - Independent Study
NGO - Non Government Organization
NIMS - National Incident Management System
PIO — Public Information Officer
PDA - Preliminary Damage Assessment
WA State EMD — WA State Emergency Management Division
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2.5.b
II. OVERVIEW
The state of Washington is vulnerable to many hazards,
ranging from earthquake, severe storms and flooding to
terrorism. Locally elected officials are responsible for
ensuring the public safety and welfare of their communities.
The duties of responding to and recovering from incidents,
begin and end at the local level with public officials and
community members. Emergency management operations
before, during, and after an emergency or disaster, are an
essential function of local elected officials and local
government agencies.
This Guide is a resource to assist Local Government Officials to better understand their roles and
responsibilities related to prevention, preparing for, responding to, recovering from and mitigating all hazards
that may occur in their jurisdiction.
Citizens expect their government to protect them, assist them, and inform them when a disaster threatens or
occurs, and to instruct them when it is necessary to take protective actions for their own personal safety.
Educating/informing the public and working directly with the citizens and the media is imperative for a
successful emergency management program.
This guide is meant to be a general overview of the Emergency Management process for local government
and elected officials and is not a complete reference document. Please consult the Safety and Disaster
Coordinator for further information or questions.
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2.5.b
III. ROLE OF ELECTED OFFICIALS IN EMERGENCY MANAGEMENT
All disasters are locally driven events, and it is the local official's role to provide leadership and policy
guidance to their jurisdiction before, during, and after a disaster.
It is important for local elected officials to engage in preparedness efforts, which are ongoing and involve
activities undertaken to prepare for disasters and emergencies, as well as to facilitate future response and
recovery efforts.
The following sections detail some of the local official's roles and responsibilities before, during, and
following a disaster:
A. ROLE OF ELECTED OFFICIALS BEFORE DISASTER OCCURS
The primary role of an elected official before a disaster is that of preparedness. As an elected official, you
have the ability to guide your City towards effective emergency management planning strategies. Many give
in to the notion that emergency preparedness is too daunting, so why try. But it is the citizen's expectation of
you to always keep emergency management in your list of priorities when you serve, especially during budget
preparation. The following is a list of suggestions to follow to help you be as prepared as you can possibly be.
• Make planning for emergencies and disasters a priority at all levels of your organization.
• Meet with your Disaster Coordinator/Emergency Managerto learn about the hazards that threaten
yourjurisdiction and what is being done to address those hazards.
• Learn about emergency management and disaster assistance programs both at the state and federal
levels.
• Provide policy direction for preparedness, prevention/protection-related, response, recovery, and
mitigation -related activities,
• Encourage all government agencies and business leaders to coordinate and collaborate with your
jurisdiction's Emergency Management Agency.
• Ensure your Continuity of Operations (COOP) and Continuity of Government (COG) plans are up to
date.
• Provide policy direction for emergency management -related activities, when needed.
• Familiarize yourself with yourjurisdiction's Emergency Operations Center (EOC).
• Encourage individuals, families, and businesses in your community to develop an emergency plan and
be self-sufficient in the immediate aftermath of a disaster.
• Obtain the necessary training to become a leaderto your constituents during an emergency.
• Participate in emergency and disaster drills and exercises.
• Learn the damage assessment process and how it impacts the possibility of obtaining federal
assistance.
• Learn your legal authorities and responsibilities.
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B. ROLEOFELECTED OFFICIALSDURINGA DISASTER
The primary role of an elected official during a disaster is that of support. As the disaster is occurring and the
immediate response is underway, you will best serve your citizens by empowering and allowing your first
responders and the EOC staff the freedom to manage the incident as they have been trained to do. Allow
them time to stabilize the situation before attempting to step in as a decision maker. Your role as decision
maker will come, but the primary goal of addressing a disaster as it is happening is to stabilize the situation
quickly and efficiently —your staff will do that for you. To help in this goal, your role consists of:
• Support and work with your emergency management officials, as needed. This may include
facilitating communication with and obtaining assistance from other agencies, declaring a local state
of emergency, and issuing emergency orders.
• Communicate quickly, clearly, and effectively to your constituents and work with your partners to
ensure a coordinated message.
• Get accurate information out early and often, (with the assistance from the PIO) and ensure all messagii
is accessible.
• Maintain situational awareness regarding the disaster by staying informed with the use of an EOC Liaisoi
• Provide direction for response -related activities, when
appropriate.
• Trust and empower your emergency management
officials to make the right decisions.
• Serve your citizens by allowing the First Responders
and the EOC staff to manage the incident as they are
trained to do. The active participation of Elected
Officials in planning / training before a disaster and
leadership during the recovery period is where you will
have the greatest impact and be of most value.
• Use an EOC Liaison to help you stay informed during
the incident.
C. ROLE OFELECTED OFFICIALS FOLLOWINGA DISASTER
The primary role of an elected official after a disaster is that of leadership. Once the first responders and EOC
staff have stabilized the situation, your role as an elected official becomes crucial to the recovery process. A
community is built on law and order, and this stems from City Code, Zoning Regulations, Building Code,
Police Enforcement, and much more. Just because a disaster occurs does not mean these regulations are null
and void. On the contrary, they are crucial to make sure your community is built back right. For a City to truly
recover, diligent and firm adherence to the City's Codes and Regulations must be adhered to. To help in
accomplishing this goal, the following is a list of roles for you to fill.
• Understand the disaster assistance programs available and application process for Washington State
and the Federal Disaster Declarations.
• Support your community throughout the recovery— it can be a long process and may take months
to years.
• The Washington State views recovery in terms of short— (days to weeks), intermediate — (weeks to
months), and long-term recovery (months to years).
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2.5.b
• Help identify opportunities to rebuild and mitigate future damage through planning and smart
infrastructure investments.
• Ask questions —the recovery process and programs can be complex.
• Ensure all Codes and Regulations are enforced during the recovery process.
D. NIMS and lCS
The National Incident Management System (NIMS) is applicable to state, tribal and local governments,
private sector organizations, critical infrastructure owners and operators, nongovernmental organizations
and other organizations with an active role in emergency management and incident response. State and
Local Governments must comply with the use of NIMS and ICS to remain eligible to receive federal Homeland
Security or Federal Emergency Management Agency grant funding —this is often referred to as being NIMS
Compliant.
Local First Responders use NIMS and the Incident Command System (ICS) on every call. Elected and
appointed officials, who are responsible forjurisdictional policy decisions, must also have a clear
understanding of Incident Command and NIMS, and their roles and responsibilities in the ICS process. The
basic NIMS/ICS on-line classes listed below are vital for local government workers and Elected Officials.
A basic premise of NIMS is that all incidents begin and end locally. NIMS does not take command away from
state and local authorities. NIMS simply provides the framework to enhance the ability of responders,
including the private sector and NGOs, to work together more effectively.
ICS is a widely applicable management system designed to enable effective, efficient incident management
by integrating a combination of facilities, equipment, personnel, procedures and communications operating
within a common organizational structure.
The minimum training requirements for NIMS is the completion of the Basic Incident
Command System (IS -Zoo) and NIMS an Introduction (IS-700). These are free on-line courses available on the
FEMA Website. See the resource links page for a link to the FEMA Emergency Management Institute for
access to the NIMS/ICS Independent Study (IS) courses.
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2.5.b
IV. MANAGING EMERGENCIES
The Mayor and City Council bearthe direct and ultimate
responsibility for how well the jurisdiction prevents,
prepares for, survives, and recovers from an emergency or
disaster.
The Disaster Coordinator/Emergency Manager provides
assistance and advises the Mayor and City Council to ensure
that proper emergency actions are taken in a timely manner
to provide the care and support for those citizens affected.
A. Emergency Opera tions Center (EOC)
EOCs are used to help coordinate and manage disasters that require response resources from numerous
agencies and/or levels of government. An EOC is a location from which centralized emergency management
can be performed. It is a facility used to coordinate the overall agency orjurisdictional response and support
to an emergency.
The EOC exists to support the response activities occurring in the field, and it is critical that all information
and/or resource requests be routed through the EOC when activated. EOCs are typically activated for
larger events, or in some cases to monitor emerging situations or planned events. EOCs vary in size and
complexity depending upon the jurisdiction.
Elected officials should make time to visit theirjurisdiction's EOC to understand how it is organized and
activated during an event. Please remember, during a disaster you as an elected official will need to report to
your City's designated center of operations, not the EOC unless requested.
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Figure 1. Sample EOC Organization Chart (ICS-207)
2.5.b
EOC Organization Chart
Emergency Support Function
(ESF) & Liaison Assignments
❑C Liaison @ ICP
'ESF 5 Emergency Management
ESF 11 Agriculture & Natural Resources
ESF 14 Long Term Community Recovery & Mitigation
It is important for all elected officials and local government department heads to understand their role in the
process and where they fit into the incident organization.
In Figure a_ (ICS-207), Mayors and Councilmembers fall into the Policy Group. Other officials (Assessors,
Clerks, Treasurers and Administrators) may be assigned to the Finance/Admin or Documentation section as
needed to manage the incident.
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2.5.b
Policy Group functions in support of the EOC:
• Support the EOC Manager in providing jurisdictional coordination amongst all government
departments.
• Make policy and financial decisions related to the emergency or disaster.
• Make strategic decisions as needed or requested by the emergency manager and/or the
Incident Commander.
• Determinejurisdictional priorities to ensure they are included in the long-term incident planning.
• Provide legal guidance to the incident and EOC managers.
• Consider cultural, economic, political and social implications of the incident and communicate needs to the
incident and EOC managers.
• Request that a Liaison Officer position be established between the EOC and the Policy Group to help
coordinate the flow of information and interactions between these two elements.
• Create Delegations of Authority (also known as Delegations of Responsibility), Declarations of
Emergency/Disaster, and any other documents needed to ensure the safety of the population and the
ability for the community to recover.
B. Declaring a Local Disaster
Most emergencies are handled locally without any need for Regional, State or Federal assistance. However, in
those cases where the emergency evolves into a disaster that overwhelms Regional, Local or State resources,
there is an established process to seek support from the Federal government.
Local authorities are the first line of response in disasters. By
state statute, the Chief Elected Official of thejurisdiction is
charged with taking immediate steps to warn and evacuate
citizens, alleviate suffering, and protect life and property. In
addition, local authorities are responsible for conducting the
initial damage assessment and notifying the appropriate Regional
and State agencies.
The advice is to declare a local disaster in any situation that may have a significant impact socially or
economically on the citizens within yourjurisdiction when the situations threaten to exhaust or over-whelm
local resources (personnel, equipment, materials, money, etc.). Note that any protective action that may
require the evacuation of residents with special needs, such as day care/school age children, elderly residents,
people with mobility problems, hospitalized or institutionalized populations, should be considered as a
reason for a local disaster declaration.
Declaring a disaster appropriately will....
• increase coverage related to liability for the jurisdiction; an important resource for legal considerations
will be the city or county attorney
• make it easier to utilize mutual aid agreements to obtain resources and personnel from nearby local
jurisdictions
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2.5.b
• mobilize additional powers through the WA State Emergency Division, such as
State and Federal assistance which would otherwise be unavailable without a
local declaration
Provisions for a declaration are covered in the Comprehensive Emergency Management
Plan, (CEMP). The local disaster declaration must be signed by the Mayor, or their
designee, in coordination with the local Disaster Coordinator/Emergency Manager.
Prompt notification by the Disaster Coordinator/Emergency Manager, of a local or
disaster declaration must be made to Snohomish County DEM and WA State DEM, who
in turn reviews it and may submit it to the State Adjutant General. When warranted, the
disaster declaration is forwarded to the Governor's office.
Should the disaster affect other counties or have a scope that State resources are
required, the Governor may issue a State Emergency Declaration.
Consult with the Public Information Officerto effectively disseminate timely information
to the public and media outlets when a disaster declaration is made.
C. State of Emergency Proclamation
Upon the advice of WA State Emergency Management Division (EMD), the Governor
may sign a State of Emergency Proclamation. Thejustification for a proclamation is
based on the information about damages reported to WA State EMD by local officials, as
well as the apparent need for additional resources to protect lives and property. When
the Governor issues a State of Emergency Proclamation, State resources become
available to assist local jurisdictions through WA State EMD. A State Proclamation
provides the Governor with emergency powers necessary to deal with a disaster. WA
State EMD provides the coordination between supporting agencies and critical or key
resources.
D. Federal DisasterAssistance/Declaration
A request for Federal assistance from the Federal Emergency Management Agency may
be made after the Governor declares a State of Emergency and issues a request for a joint
State and Federal Preliminary Damage Assessment (PDA).
Depending on the scope of the disaster, two different sets of damage assessment teams
could be deployed to the field comprised of Local, State, and Federal representatives. One
team assesses the damage to privately owned structures and small businesses. The second
team is tasked with assessing damage to public facilities. Information collected through the
Preliminary Disaster Assessments (PDAs) will affect the authorization of a Federal Disaster
Declaration. For assistance or guidance on this procedure.
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2.5.b
Some specific Federal assistance may be available to Washington State without a
Federal Disaster Declaration. Typically, this support comes eitherfrom the U.S. Small
Business Administration (SBA) or the U.S. Department of Agriculture. Forthis reason, it
is vital that the Disaster Coordinator/ Emergency Manager keeps WA State EMD
appraised of the situation as it develops.
If the President declares a disaster, Federal assistance becomes available to affected
communities through the Stafford Disaster Relief and Emergency Assistance Act. FEMA
implements the provisions of this Act.
Throughout this process local officials remain in charge of theirjurisdiction. Depending
on the magnitude of the disaster, Emergency Managers will be required to provide
assistance to State and Federal representatives deployed to their community. If a
Federal Disaster Declaration is not issued, or Federal assistance is denied, the cost of
response and recovery efforts may still qualify for State Disaster Assistance (Public
Sector only) or may have to be borne by the citizens of the affected jurisdiction.
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2.6
City Council Agenda Item
Meeting Date: 10/14/2022
Code Update to Chapter 6.60 ECC Disaster Preparation, Emergency Coordination, and Civil Emergencies
Staff Lead: Chuck Wallace, Safety and Disaster Coordinator
Department: Emergency Management
Preparer: Scott Passey
Background/History
The code is in need of revision due to the disbanding of the Emergency Services Coordinating Agency
(ESCA) and the addition of a Disaster Coordinator for the City.
Staff Recommendation
Direct the city attorney to draft an ordinance amending the code for adoption at a future meeting.
Narrative
The changes to the Code 6.60 will be consistent with the City of Edmonds Comprehensive Emergency
Management Plan (CEMP), which has been reviewed by Snohomish County DEM and consistent with the
Snohomish County CEMP and WA State CEMP.
Attachments:
ECC Chapter 6.60 legislative format
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2.6.a
Chapter 6.60
DISASTER PREPARATION, EMERGENCY
COORDINATION, AND CIVIL EMERGENCIES
Sections:
6.60.010 Purposes.
6.60.020 Definitions.
6.60.030 Emergency operations plan.
6.60.035 Emergency management organization.
6.60.040 Powers and duties of safetv and disaster coordinator in DreDaration
for a disaster.
6.60.050 Authority of safety and disaster coordinator in the event of a
disaster.
6.60.060 Violations.
6.60.065 Temporary replacement of the mayor.
6.60.070 Immunity from private liability.
6.60.080 Proclamation of emergency.
6.60.090 Orders during emergency.
6.60.100 Ratification, confirmation of orders.
6.60.110 Publication of proclamation.
6.60.120 Noncompliance with order deemed misdemeanor.
6.60.300 Severability.
6.60.010 Purposes.
The purpose of this chapter is to protect the lives and property of the citizens
of Edmonds in the event of an emergency, disaster, or civil emergency
through planning, training and organization and by authorizing the exercise of
emergency powers as prescribed by RCW 38.52.070 and the city's home rule
police powers. [Ord. 4177 § 1, 2020; Ord. 2224 § 1, 1981].
6.60.020 Definitions.
A. Emergency or Disaster.
1. "Emergency" or "disaster" as used in this chapter shall mean an event
or set of circumstances which:
a. Demands immediate action to preserve public health, protect life,
protect public property, protect and preserve the economy, protect
and preserve the environment or to provide relief to any stricken area
within the city overtaken by such occurrences; or
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2.6.a
b. Reaches such a dimension or degree of destructiveness or
contagion as to warrant the mayor proclaiming the existence of an
emergency or disaster or the Governor declaring a state of
emergency.
2. The proclamation of an emergency or disaster by the mayor shall be
accompanied simultaneously by:
a. A public proclamation posted on the exterior of all city offices; and
b. The prompt effort to notify all members of the city council and city
department directors, with-seFViGe modes to in,de Gonfirmed reGoept
via of telephone call, text message, email, or other e'�iG means
of communication available during the event.
"MIN
I
-••- --- - -- ---- -.
- ---
W AM
C B.. "Civil emergency" as used in this chapter shall occur when it appears
that riot, unlawful assembly, insurrection, or the imminent threat thereof
occurs within the confines of the city and results in, or threatens to result in,
the death or injury of persons, or the destruction of property to such extent as
to require, in the mayor's judgment, extraordinary measures to protect the
public peace, safety and welfare. [Ord. 4177 § 1, 2020; Ord. 3196 § 1, 1998].
6.60.030 Emergency operations plan.
The emergency operations plan, to the extent that it does not conflict with this
chapter, shall govern emergency preparedness and disaster response in the
city of Edmonds. The emergency operations plan and any amendments
thereto shall be subject to the approval of the mayor and shall immediately
take effect upon approval by the mayor. [Ord. 4177 § 1, 2020; Ord. 3196 § 2,
1998].
6.60.035 Emergency management organization.
The emergency management organization of the city of Edmonds is created
and shall consist of the following:
A. The mayor, who shall be the administrative head and have direct
responsibility for the organization, administration and operation of the
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2.6.a
emergency management organization for the city of Edmonds and direct
responsibility for the disaster operations of departments in the city;
B. The safety and disaster coordinator, or in the safety and disaster
coordinators absence, a designee appointed by the mayor, whe shall be,
shall be subject to the supervision of the mayor and who
shall be responsible for the administration and operation of the emergency
management organization, including the issuance of recommendations to the
mayor on the amendment and implementation of the emergency operations
plan;
C. The emergency operations board, which oversees and provides policy
recommendation to the city council during disaster and recovery periods and
provides direction for the development and maintenance of the emergency
operations plan. The emergency operations board shall oversee the activities
of and provide direction to the emergency management committee during
major emergencies and disasters. The emergency operations board provides
policy direction for disaster preparedness and mitigation. The mayor shall
serve as chair of the emergency operations board and the disaster
coordinator shall serve as vice -chair. The remaining membership of the
emergency operations board shall be as designated ORtheeMeFgeRop
operations _;consist of all city department directors as well a member from
the Port of Edmonds and South Snohomish County Fire and Rescue Regional
Fire Authority. Other members may be added on an "as needed" basis to
assist in the development of the emergency operations plan.
D. The emergency management committee, which provides staff support,
direction and expertise in development of the emergency operations plan and
all supporting documents. The mayor shall serve as chair of the committee.
The Bon"rgera+ieRS plan may alcp�Tgn�e he ESG .,Bremer as a
GO-c-hair e" �t��"�1GOMMittee. Other membership in the committee shall be as
designated in the emergency operations plan or by the mayor. [Ord. 4185 § 1,
2020; Ord. 4177 § 1, 2020; Ord. 3196 § 3, 1998].
6.60.040 Powers and duties of safety and disaster coordinator in
preparation for a disaster.
Subject to the direction and control of the mayor, the safety and disaster
coordinator shall be empowered as follows:
A. To have direct responsibility for disaster coordination including, but not
limited to, the organization, administration, and operation of the emergency
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2.6.a
management committee, and the resolution of questions of authority and
responsibility arising among the various members of such organization.
B. To draft, review, and recommend disaster preparedness and mutual aid
plans and/or agreements, and such ordinances and resolutions as are
necessary to implement such plans and agreements.
C. To organize and direct the training of the emergency management
committee, including practice drills.
D. To represent the city in all dealings with public and/or private agencies
regarding the provision of disaster services in the event of a disaster.
E. To designate buildings and/or premises as shelters for persons and/or
property in the event of a disaster.
F. To propose rules and regulations on matters reasonably related to the
protection of lives and/or property injured or damaged, or likely to be injured or
damaged, by a disaster. [Ord. 4177 § 1, 2020; Ord. 3196 § 4, 1998; Ord. 2224
§ 1, 1981].
6.60.050 Authority of safety and disaster coordinator in the event of a
disaster.
Subject to the supervision and control of the mayor, the safety and disaster
coordinator shall be empowered during a disaster as follows:
A. To obtain vital supplies, equipment, and such other requirements
necessary for the protection of life and property and to bind the city for the fair
value thereof and if necessary to immediately commandeer the same for
public use. These powers may be exercised in the light of the exigencies of an
extreme emergency situation without regard to time-consuming procedures
and formalities prescribed by law (excepting mandatory constitutional
requirements) including but not limited to budget law limitations, the
requirements of competitive bidding, the publication of notices, entering into
public works contracts, the incurring of obligations, the employment of
temporary workers, the rental of equipment, the purchase of supplies and
materials, and the expenditure of public funds.
B. To requisition necessary personnel and/or material of any city department.
C. At the direction of the mayor, to require the emergency services of any city
officer or employee and, after the Governor has proclaimed that a disaster
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2.6.a
exists pursuant to RCW 43.06.010, to command the aid of as many citizens of
this city as necessary, pursuant to RCW 38.52.110(2); provided, that such
persons shall be entitled to all privileges, benefits and immunities as are
provided by state law for registered emergency services volunteers as
provided in RCW 38.52.310. [Ord. 4177 § 1, 2020; Ord. 2224 § 1, 1981].
6.60.060 Violations.
The following offenses shall be punishable as misdemeanors by a fine not to
exceed $500.00 and/or by imprisonment not to exceed 90 days.
A. No person shall willfully obstruct, hinder or delay any member of the
disaster coordination organization in the enforcement of any lawful rule or
regulation issued pursuant to this chapter, or in the performance of any duty
required by this chapter.
B. No person shall wear, carry or display, without authority, any means of
identification as specified by the State Department of Emergency Services
and/or which would be likely to mislead a member of the public into believing
that such person is a member of the disaster coordinating organization. [Ord
4177 § 1, 2020; Ord. 2224 § 1, 1981].
6.60.065 Temporary replacement of the mayor.
The following elected officials shall, in the order listed, act on behalf of the
mayor, if he/she is unable to carry out his/her duties, in carrying out the
purposes of this chapter or the provisions of the emergency management
plan:
A. The council president;
B. The council president pro tem;
C. The remaining city councilmembers in order of continuous seniority;
provided, that where two councilmembers have the same continuous seniority
on the council, the holder of the lowest numbered position on the council shall
be deemed the more senior of the two. [Ord. 4177 § 1, 2020; Ord. 3196 § 5,
1998].
6.60.070 Immunity from private liability.
There shall be no liability on the part of any person, partnership, corporation,
the state of Washington or any political subdivision thereof who owns or
maintains any buildings or premises that have been designated by the city of
Edmonds safety and disaster coordinator as a disaster shelter for any injuries
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2.6.a
sustained by any person while in or upon said building or premises as a result
of the condition of said building or premises or as a result of any act or
omission, or in any way arising from the designation of such premises as a
shelter, provided such person has entered, gone upon or into said building or
premises for the purpose of seeking refuge therein during a disaster; provided
further, however, that this section shall not apply to the willful acts of such
owner or occupant or his or her servants, agents, or employees. This section
shall also apply to any practice drill authorized pursuant to this chapter. [Ord.
4177 § 1, 2020; Ord. 2224 § 1, 1981].
6.60.080 Proclamation of emergency.
The mayor, or if absent or incapacitated, the president of the city council,
council president pro tem or senior council member, according to the
guidelines set forth in section 6.60.065, may proclaim in writing= the existence
of an emergency or civil emergency. [Ord. 4177 § 1, 2020].
6.60.090 Orders during emergency.
Upon the proclamation of an emergency or civil emergency, the mayor or, if
absent or incapacitated, the president of the city council, the council president
pro tem or senior council member, according to the guidelines set forth in
section 6.60.065, during the existence of such emergency or civil emergency,
may make and proclaim any or all of the following orders:
A. An order imposing a general curfew applicable to the city as a whole, or to
such geographical area or areas of the city as deemed necessary, and during
such hours as deemed necessary, and from time to time modify the area or
areas to which such a curfew shall apply, and the hours that such curfew will
be in effect;
B. An order requiring any or all business establishments to close and remain
closed until further order;
C. An order requiring the closure of any or all bars, taverns, liquor stores and
other business establishments where alcoholic beverages are sold or
otherwise dispensed; provided, that with respect to those business
establishments which are not primarily devoted to the sale of alcoholic
beverages, and in which such alcoholic beverages may be removed or made
secure for possible seizure by the public, the portions thereof utilized for the
sale of items other than alcoholic beverages may, in the mayor's discretion,
be allowed to remain open;
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2.6.a
D. An order requiring the discontinuance of sale, distribution, or giving away of
alcoholic beverages in any or all parts of the city;
E. An order during a civil emergency, requiring the discontinuance of the sale,
distribution, or giving away of gasoline or other liquid, flammable or
combustible products in any container (other than a gasoline tank properly
fixed to a motor vehicle);
F. An order closing to the public any and all public places, including streets,
alleys, public ways, schools, parks, beaches, amusement areas, and public
buildings;
G. An order requesting federal and/or state assistance in combating such civil
emergency;
H. An order establishing economic controls in aid of and supplementary to and
consistent with federal orders relating to price stabilization or controls,
including: the convening and establishing of ration boards; auditing retail and
wholesale ration accounts; monitoring price control operations and reporting
violations to appropriate authorities; assisting in providing essential supplies to
disaster victims; and advising appropriate authorities concerning rationing,
price control, wage and rent controls, and allocation of food and other
essential commodities;
I. An order directing the use of all public and private health, medical, and
convalescent facilities and equipment to provide emergency health and
medical care for injured or sick persons;
J. An order authorizing, in cooperation with utility management and
appropriate state and federal agencies, the shutting off, restoration, and
operation of utility services in accordance with priorities established for
combating such emergency or civil emergency;
K. An order providing for the evacuation and reception of the population of the
city or any part thereof; and
L. Such other orders as are imminently necessary for the protection of life and
property. [Ord. 4180 § 1, 2020; Ord. 4177 § 1, 2020].
6.60.100 Ratification, confirmation of orders.
Any orders proclaimed pursuant to ECC 6.60.090 shall, at the earliest
practicable time, be presented to the city council for ratification or
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2.6.a
modification. Ratification or modification shall be by majority of the council
then present; provided, that any council action shall require a quorum. If, after
the vote, the orders are not ratified or modified by the majority, the orders
shall be void. The orders shall be considered in full force and effect until the
city council takes action to the contrary. [Ord. 4177 § 1, 2020].
6.60.110 Publication of proclamation.
The mayor, or president of the city council, the council president pro tem or
senior council member, according to the guidelines set forth in section
6.60.065, shall cause any proclamation or order issued pursuant to the
authority of this chapter to be delivered electronically to all news media within
the city, shall publish the same on the city website, and shall utilize such other
available means, including social media and/or public address systems, as
may be necessary, in the mayor's judgment, to give notice of such
proclamations or orders to the public. [Ord. 4177 § 1, 2020].
6.60.120 Noncompliance with order deemed misdemeanor.
It is unlawful for anyone to fail or to refuse to obey any order proclaimed
pursuant to this legislation. Any person convicted of a violation of this section
shall be guilty of a misdemeanor. [Ord. 4177 § 1, 2020].
6.60.300 Severability.
If any section, subsection, sentence, clause, phrase or portion of this chapter
is for any reason held invalid or unconstitutional by any court of competent
jurisdiction, such portions shall be deemed a separate, distinct and
independent provision and such holding shall not affect the validity of the
remaining portions of this chapter. [Ord. 4177 § 1, 2020; Ord. 2224 § 1, 1981 ]
Packet Pg. 216