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2023-02-21 City Council Packet
Op E D o Agenda Edmonds City Council tnl. }nyo REGULAR MEETING COUNCIL CHAMBERS 250 5TH AVE NORTH, EDMONDS, WA 98020 FEBRUARY 21, 2023, 7:00 PM PERSONS WISHING TO JOIN THIS MEETING VIRTUALLY IN LIEU OF IN -PERSON ATTENDANCE FOR THE PURPOSE OF PROVIDING AUDIENCE COMMENTS CAN CLICK ON OR PASTE THE FOLLOWING ZOOM MEETING LINK INTO A WEB BROWSER USING A COMPUTER OR SMART PHONE: HTTPS://ZOOM. US/J/95798484261 OR COMMENT BY PHONE: US: +1 253 215 8782 WEBINAR ID: 957 9848 4261 THOSE COMMENTING USING A COMPUTER OR SMART PHONE ARE INSTRUCTED TO RAISE A VIRTUAL HAND TO BE RECOGNIZED. PERSONS WISHING TO PROVIDE AUDIENCE COMMENTS BY DIAL -UP PHONE ARE INSTRUCTED TO PRESS *9 TO RAISE A HAND. WHEN PROMPTED, PRESS *6 TO UNMUTE. WHEN YOUR COMMENTS ARE CONCLUDED, PLEASE LEAVE THE ZOOM MEETING AND OBSERVE THE REMAINDER OF THE MEETING ON THE COUNCIL MEETINGS WEB PAGE. REGULAR COUNCIL MEETINGS BEGINNING AT 7:00 PM ARE STREAMED LIVE ON THE COUNCIL MEETING WEBPAGE, COMCAST CHANNEL 21, AND ZIPLY CHANNEL 39. "WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH) PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL CONNECTION WITH THE LAND AND WATER. - CITY COUNCIL LAND ACKNOWLEDGMENT 1. CALL TO ORDER/FLAG SALUTE 2. LAND ACKNOWLEDGEMENT 3. ROLL CALL 4. APPROVAL OF THE AGENDA 5. AUDIENCE COMMENTS THIS IS AN OPPORTUNITY TO COMMENT REGARDING ANY MATTER NOT LISTED ON THE AGENDA AS CLOSED RECORD REVIEW OR AS A PUBLIC HEARING. SPEAKERS ARE LIMITED TO THREE MINUTES. PLEASE STATE CLEARLY YOUR NAME AND CITY OF RESIDENCE. 6. RECEIVED FOR FILING Edmonds City Council Agenda February 21, 2023 Page 1 1. Claim for Damages for filing (0 min) 2. Preliminary December 2022 Monthly Financial Report (0 min) 3. Written Public Comments (0 min) 7. APPROVAL OF THE CONSENT AGENDA 1. Approval of Special Retreat Meeting Minutes of January 27, 2023 2. Approval of Special Meeting Minutes of February 7, 2023 3. Approval of Regular Meeting Minutes of February 7, 2023 4. Approval of Council Committee Minutes February 14, 2023 5. Approval of claim checks and wire payment. 6. Approval of payroll and benefit checks, direct deposit and wire payments. 7. Resolution to Adopt Leak Adjustment Policy 8. Confirmation of Tree Board Alternate Position Appointment 9. Authorize Mayor to Sign Interagency Agreement with Department of Commerce to Receive FY2023 GMA Planning Grant for Comprehensive Plan Periodic Update 10. Intergovernmental Agreement Snohomish County Diversion Center 11. Parks & Recreation Staff Job Descriptions (Parks Maint and Rec Leader: Gymnastics) 12. Recreation Staff Job Descriptions & Wage Range Update 13. Risk Management Policy 14. Summer Market and Edmonds SpringFest Event Contracts 15. Williams, Kastner & Gibbs PLLC ("Williams Kastner") Conflict Waiver 16. Camera Enforcement in School Zones - Resolution 17. Ordinance for Camera Enforcement in School Zones 18. Ownership Transfer for Retired K9 Hobbs 19. Interlocal Agreements - Arizona State and Snohomish County Purchasing Cooperative Agreement 20. Take Home Policy for City -Owned Vehicles 21. PSPHSP Committee Meeting Proposed Time Change 22. Approval of Utility Easement for Existing Utilities in Private Alley adjacent to 614/616 5th Ave S 23. Approval of distribution easement to Public Utility District No. 1 of Snohomish County at 310 6th Avenue North. 24. Development Fees Update 8. PUBLIC HEARING 1. Public Hearing on Addition of Minor Development Code Amendment Process in ECDC 20.80 (AMD2022-0005) (45 min) 9. COUNCIL BUSINESS 1. Public Safety Solar Plant - Project Presentation and Approval (10 min) 2. 2023 Carryforward Budget Amendment (20 min) 3. City of Edmonds and Boys & Girls Club of Snohomish County Ground Lease Agreement (10 min) 4. Addendum No. Ito Library Annexation Agreement (15 min) 10. MAYOR'S COMMENTS 11. COUNCIL COMMENTS ADJOURN Edmonds City Council Agenda February 21, 2023 Page 2 6.1 City Council Agenda Item Meeting Date: 02/21/2023 Claim for Damages for filing Staff Lead: NA Department: Administrative Services Preparer: Marissa Cain Background/History N/A Staff Recommendation Acknowledge receipt of Claims for Damages for filing. Narrative Sean Chet 18500 Olympic View Dr ($200,000.00) Alla Bennet Hwy 524 Block 100 ($1,000,000.00) Attachments: Claim for Damages - Sean Chet - for council Claim for Damages - Alla Bennet - for council Packet Pg. 3 6.1.a CITY OF EDMOND S CLAIM FOR DAMAGF S FORM Date Claim Form Received by CIV �1 Please take note that. Sean, Chet, Nancy Niesel _, who currently resides at_ mailing address _ home phone # work phone # and who resided at at the time of the occurrence and whose date of birth is - - -- - is claiming damages against City of Edmonds in the sum of $ $200,000 TBD arising out of the following circumstances listed below. T DATE OF OCCURRENCE: 12/27/2022 TIME: Morning LOCATION OF OCCURRENCE: 18500 Olympic View Dr Edmonds, WA 98020 E R 0 DESCRIPTION: L 0 1. Describe the conduct and circumstance that brought about the injury or damage. Also describe the injury or damage. E U City sewer backed up from the top of the hill causing excessive water flow onto mine and my neighlgyrs rp operties. The amount of water caused landslides down the hill onto the railroad tracks. My gravel walkway, chainiink fence, o 0 hedging -and bushes have all been washed .down hill. (attach an extra sheet for additional information, if needed) ° r 2. Provide a list of witnesses, if applicable, to the occurrence including names, addresses, and phone numbers. t Greg Niesel- _ v Raphael-Ratdg�u—__- ! N 3. Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair. y aD No landslide coverage CU 4. Have you submitted a claim for damages to your insurance company? Yes No E If so, please provide the name of the insurance company: and the policy #: * * ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY License Plate # Driver License # Type Auto: (year) (make) (model) DRIVER: OWNER: Address: Address: Phone#: Phone#: Passengers: Name: Name: Address: Address: Form Revised 04/09/2021 Page 1 of 2 Packet Pg. 4 6.1.a This Claim form must be signed by the Claimant, a person holding a written power of attorney from the Claimant, by the attorney in fact for the Claimant, by an attorney admitted to practice in Washington State -on the Claimants behalf, or by a court -approved guardian or guardian ad [item on behalf of the Claimant. I declare under penalty of perjury under the laws of the state of Washington that the foregoing is true and correct. Sean Niesel as Trustee and POA 1/27/23 15651 S Pebble Ln Fort Myers, FL 33912 Lee County Signature of Claimant Date and place (residential address, city and county) Or Signature of Representative Date and place (residential address, city and county) Print Name of Representative Bar Number (if applicable) Please present the completed claim form to: City Clerk's Office City of Edmonds 121 511, Avenue North Edmonds, WA, 98020 8:00 a.m. to 4:30 p.m. rn a� a� E R L 0 E 2 U Form Revised 04/09/2021 Page 2 of 2 Packet Pg. 5 FEB - 5 202 CITY OF EDMONDS CLAIM FOR DAMAGES FORM Date Claim Form Received by City Please take note that Alla Bemlett , who currently resides at mailing address home phone #', -- , - work phone # and who resided at at the time of the occurrence and whose date of birth is . is claiming damages against The City of Edmonds in the sum of $ 1,000,000 arising out of the following circumstances listed below. DATE OF OCCURRENCE: 07/12/2020 TIME: 09:53 AM LOCATION OF OCCURRENCE: HWY 524,- block no. 100, Snohomish County DESCRIPTION: 1. Describe the conduct and circumstance that brought about the injury or damage. Also describe the injury or damage. Alla Bennett was driving S/W bound on Hwy 524. At the intersection with Main St Ms. Bennett stopped for a yellow light, Mustat Hussain was driving behind Ms. Bennett and did not ind so swerved to nvnirl_Ms Bennett brit was linable Wand rnllided_withfile _rCar of her_V_Ph1cle. Ms. Bennett sustained in'uries to her back on the left side her neck and her shoulder, as well as experiencing headaches. (attach an extra sheet for additional information, if needed) 2. Provide a list of witnesses, if applicable, to the occurrence including names, addresses, and phone numbers. Musrat Hussain, 3. Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair. 4. Have you submitted a claim for damages to your insurance company? X Yes No If so, please provide the name of the insurance company: and the policy #: * * ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY * * Form Revised 04/09/2021 Page t of 2 E I U Packet Pg. 6 This Claim form must be signed by the Claimant, a person holding a written power of attorney from the Claimant, by the attorney in fact for the Claimant, by an attorney admitted to practice in Washington State on the Claimant's behalf, or by a court -approved guardian or guardian ad litem on behalf of the Claimant. I declare under penalty of perjury under the laws of the state of Washington that the foregoing is true and correct. Signature of Claimant Or Signature gf0epresentative Jamal Amirzade Date and place (residential address, city and county) 1/31/23 2125 Western Ave, Suite 500, Seattle, King County Date and place (residential address, city and county) 45222 Print Name of Representative Bar Number (if applicable) Please present the completed claim form to: City Clerk's Office City of Edmonds 121 51h Avenue North Edmonds, WA, 98020 8:00 a.m. to 4:30 p.m. Fonn Revised 04/09/2021 Page 2 of 2 E M U Packet Pg. 7 6.2 City Council Agenda Item Meeting Date: 02/21/2023 Preliminary December 2022 Monthly Financial Report Staff Lead: Dave Turley Department: Administrative Services Preparer: Sarah Mager Background/History N/A Staff Recommendation Receive for Filing Narrative Preliminary December 2022 Monthly Financial Report Attachments: Jan -Dec 2022 P&L Complete December 2022 Monthly Financial Report Packet Pg. 8 6.2.a GENERAL FUND CHANGES IN FUND BALANCE 2022 2017 2018 2019 2020 2021 Preliminary Beginning Fund Balance 9,841,719 10,273,342 11,233,279 15,552,188 13,868,744 15,915,322 Revenue Taxes Licenses and permits Intergovernmental Charges for services Fines and forfeitures Investment earnings Miscellaneous Operating Revenues Nonoperatine Revenues Transfers in Debt proceeds Sale of capital assets Insurance recoveries Total Revenue Expenditures General government Public safety Transportation Economic environment Mental and physical health Culture and recreation Debt service Capital outlay Operating Expenditures Nonoperatine Expenditures Transfers out Debt refunding Total Expenditures Prior Period Adjustments Change in position 29,572,203 30,755,578 30,846,665 30,738,452 32,979,704 34,129,072 2,506,800 2,401,855 2,299,972 2,276,861 2,453,186 2,568,363 890,572 1,014,434 1,008,432 1,633,633 1,608,646 1,359,083 5,463,913 5,810,961 6,419,836 5,412,044 5,913,557 6,281,412 459,929 616,783 496,093 287,693 272,302 182,880 154,737 273,228 573,806 265,627 122,257 266,012 471,675 931,495 587,882 322,816 347,519 368,221 39,519,829 41,804,334 42,232,686 40,937,126 43,697,171 45,155,043 26,300 75,884 4,793,650 1,535,800 388,547 26,300 7,143 5,273 - - - - - 15,570 - 16,977 - - 39,553,272 41,901,061 47,026,336 42,489,903 44,085,718 45,181,343 9,714,867 10,288,694 11,565,563 12,514,526 11,866,885 13,238,057 22,228,871 22,585,212 23,036,185 23,759,212 22,765,260 26,056,589 3,600 4,779 5,012 5,012 2,088 - 1,551,152 1,460,763 1,562,702 1,675,334 1,991,624 2,254,742 126,791 178,859 164,888 147,957 84,642 38,676 3,959,731 4,331,806 4,158,397 3,732,644 4,341,658 5,026,796 198,361 197,694 197,967 296,624 60,228 321,989 90,573 93,105 110,935 835,048 268,885 694,570 37,873,946 39,140,912 40,801,649 42,966,358 41,381,270 47,631,420 1,247,703 1,800,212 1,905,778 1,206,990 657,870 885,000 39,121,649 40,941,124 42,707,427 44,173,348 42,039,140 48,516,420 431,623 959,937 4,318,909 (1,683,445) 2,046,578 (3,335,077) Ending Fund Balance 10,273,342 11,233,279 15,552,188 13,868,744 15,915,322 12,580,245 J a N N O N U N C C R 7 C d E t 0 cc r r+ Q R:\Finance Committee\2022\Jan-Dec 2022 P&L 1/31/2023 Packet Pg. 9 6.2.b INSIDE THIS ISSUE: Revenues By Fund Summary Expenditures By Fund Summary General Fund Revenues Expenditures By Fund Detail Gen. Fund Depart-, ment Expenditures Investment Portfolio Fund Balance Overview Below: The US Treasury Yield Curve remains inverted, with the 2-year rate above the 10 year rate. i00 k50 4M 3.50 3100 750 Summary Revenues 1 This report is a summary of the City's preliminary operating results for the year ended December 31,2022. Revenue Update: The unemployment rate for the Seat- tle -Tacoma -Bellevue region in De- cember was at 3.4%, one of the low- est rates in decades. At the same time, the CPI-U for the region was at 8.4%. While this is an improvement over previous months, 8.4% is still high. Rates on US Treasuries are inching upwards, with a 4.71 % return on a one-year investment at the end of the quarter, and a 4.24% return on a 2-year investment. General Fund revenues for the year of $45.2 million are $194,860 or 0.43% ahead of budget. The largest contributor to this is from sales tax collections that are $955,409 ahead of this time last year, and $1,257,927 ahead of budget. Due to a currently strong local and regional economy, virtually all tax collections are ahead of last year's pace, as well as ahead of budget. (page 21.) Revenues by Category: General Fund revenues for the year ended December 31, 2022 are higher than 2021 in all categories except for Intergovern- mental; Fines and Penalties; and Transfers -In. Total revenues to date exceed reve- nues for the same period last year by $660,632, or 1.5%. A significant reason that the overall increase is not higher is because our Property Tax revenues, at 33% of our General Fund revenues, re- main relatively flat from year to year. The General Fund currently has a fund balance of $12,580,242. $8,067,160 of the fund balance in Fund 001 added to the $1,782,150 balance in Fund 012 represent the required 20% minimum Fund Balance reserve. This leaves the General Fund with an additional $2.7 million in Unrestricted Fund Balance. A more detailed break- down of information for City revenues can be found beginning on page 19. The City currently has no interfund loans outstanding. US Treasury Yield Curve Rates -2J3/2023 �:V6i2023 9A SM 6M1 lY 2Y 3Y SY iY SOY 20Y 30Y Preliminary Financial Management Report as of December Packet Pg. 10 Summary of Operating Funds: Expenditures General Fund expenditures for the first three quarters of the year are $6.3 million more Top: than this time last year, which In an effort to im- prove public safety on the City's road- ways, in November Mayor Nelson an- nounced a plan to install school zone speed cameras to help enforce speed limits around school zones. Right: The Downtown Holiday Market re- turned for its 8th season, beginning on November 5th and operating most Saturdays from then until December 17th. is still 10.4% under the budg- eted amount. General Fund expenses in- cluding sub -funds and line item categories are on page 24 Iand expenses by department are on pages 31-32. Every de- partment in the General Fund is reasonably where we ex- pected them to be at year-end, and the General Fund as a Iwhole spent only 90% of its annual budget. This same in- formation can be found in Igraphical form on pages 8-16. Special Revenue Funds dur- ing the year have spent only 46% of their annual expense budget, although some of this Iwill be made up when ex- pense accruals are made at the end of the year. The bulk of the un- derspending comes from the Street Construction Fund, the REET funds, and the ARPA fund. Additional Spe- cial Revenue Fund expendi- ture infor- mation can be found on pag- es 25-26. IThe total fund balance for the General Fund and Sub -funds at year- end is $20.1 million, or approximately I 'A k jr I 36% of the annual expenditure budget for I those funds. I Preliminary Financial Management Report as of December Packet Pg. 11 I 6.2.b I INVESTMENT PORTFOLIO SUMMARY City of Edmonds Investment Portfolio Detail As of December 31, 2022 Years Agency/ Investment Purchase to Par Market Maturity Coupon Issuer Type Price Maturity Value Value Date Rate Grant Cnty WA Grant Cnty WA Seattle WA Muni FHLMC FHLB Kent WA First Financial - ECA First Financial - Waterfront Center FHLB FHLB FM FNMA FHLB Spokane County WA FHLMC FHLB US Treasury Note Bonds 1,517,955 0.00 1,500,000 1,500,000 01/01/23 1.54% Bonds 576,332 0.00 520,000 520,000 01/01/23 5.00% Bonds 2,224,500 0.09 2,000,000 2,002,940 02/01/23 5.00% Bonds 988,678 0.30 1,000,000 986,964 04/20/23 0.38% Bonds 1,996,590 0.76 2,000,000 1,927,774 10/05/23 0.22% Bonds 286,648 0.92 250,000 254,775 12/01/23 5.00% CD 2,803,516 0.99 2,803,516 2,803,516 12/28/23 2.08% CD 245,000 0.99 245,000 245,000 12/28/23 1.49% Bonds 2,004,464 1.04 2,000,000 1,999,452 01/16/24 4.81% Bonds 954,866 1.28 1,000,000 942,666 04/10/24 0.35% Bonds 996,082 1.46 1,000,000 973,181 06/17/24 2.80% Bonds 992,693 1.50 1,000,000 957,884 07/02/24 1.75% Bonds 950,774 1.88 1,000,000 927,736 11/18/24 0.90% Bonds 207,260 1.92 200,000 190,826 12/01/24 2.10% Bonds 974,798 2.20 1,000,000 982,557 03/13/25 3.75% Bonds 969,524 2.58 1,000,000 977,906 07/28/25 3.60% Note 964,597 2.62 1,000,000 972,109 08/15/25 3.13% TOTAL SECURITIES 19,654,276 1.21 19,518,516 19,165,286 Washington State Local Gov't Investment Pool Snohomish County Local Gov't Investment Pool TOTAL PORTFOLIO Seattle WA Issuer Diversification First Muni, 10%� Financial - CD, 16% Kent WA,� Spokane 1% County WA, 1% Grant Cnty WA, 10% FHLMC, 10% FHLB, 36% 12,672,679 12,672,679 Demand 4.09% 43,118,375 43,118,375 Demand 2.00% $ 75,309,570 $ 74,956,340 Cash and Investment Balances Checking, (in $ Millions) $5 9 7% Note, 1.0 , ^ Bonds, 1% \ 15.5, 19% State LGIP / 12.7 , 16A CD's, 3.0 , J 4% County LGIP, 43.1 53% 1 Packet Pg. 12 1 I 6.2.b I INVESTMENT PORTFOLIO SUMMARY Annual Interest Income MMUAU $1,400, 000 $1,236,875 $1,200, 000 5947,931 $950,684 1091 709 $1,000,000 $882 556 $800,000 $635,781 Ef $600,000 $400,000 $200,000 $i-4 - 2017 2018 2019 2020 2021 YTD 2022 2 Packet Pg. 13 I 6.2.b I GENERAL FUND SUMMARY 10,000, 000 9,000, 000 8,000, 000 7,000, 000 6,000, 000 5,000, 000 4,000, 000 3,000, 000 2,000, 000 1,000, 000 General Fund Revenues and Expenses (Rolling 24 months) General Fund Revenues General Fund Expenses T , T January April July October January April July October General Fund Tax Revenue (2016 through 2021) Sales Tax Property Tax EMS Tax Other Taxes 12,000, 000 10,000,000 : • '^ 8,000,000 6,000,000 4,000,000 2,000,000 2016 2017 2018 2019 2020 2021 12,000, 000 10,000, 000 8,000, 000 6,000,000 4,000,000 2,000,000 Sales Tax General Fund Tax Revenue (2022 YTD) $10,615,296 $8,027,560 $4,228,289 Property Tax EMS Tax Other Taxes 3 Packet Pg. 14 I 6.2.b I City of Edmonds, WA Monthly Revenue Summary -General Fund 2022 General Fund Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance January $ 2,504,390 $ 2,504,390 $ 2,186,816 -12.68% February 4,952,844 2,448,454 4,606,889 -6.98% March 7,433,841 2,480,997 7,290,787 -1.92% April 10,592,238 3,158,396 10,347,043 -2.31% May 19,497,731 8,905,494 19,290,212 -1.06% June 22,094,674 2,596,943 21,853,448 -1.09% July 24,642,914 2,548,239 24,106,033 -2.18% August 27,281,283 2,638,369 27,906,485 2.29% September 29,678,983 2,397,701 30,545,883 2.92% October 33,756,809 4,077,826 33,386,077 -1.10% November 42,396,838 8,640,029 42,309,045 -0.21% December 44,986,484 2,589,646 45,181,344 0.43% City of Edmonds, WA Monthly Revenue Summary -Real Estate Excise Tax 2022 Real Estate Excise Tax 1 & 2 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 376,007 $ 376,007 $ 135,500 -63.96% February 604,057 228,050 377,997 -37.42% March 942,203 338,145 551,531 -41.46% April 1,215,412 273,209 923,535 -24.01% May 1,570,915 355,503 1,301,746 -17.13% June 1,942,927 372,012 1,703,080 -12.34% July 2,344,831 401,904 2,043,169 -12.86% August 2,781,982 437,151 2,333,624 -16.12% September 3,225,577 443,595 2,664,145 -17.41% October 3,626,122 400,545 3,011,093 -16.96% November 4,018,664 392,542 3,292,409 -18.07% December 4,400,000 381,336 3,897,754 -11.41% *The monthly budget forecast columns are based on a five-year average. w Packet Pg. 15 1 SALES TAX SUMMARY I 6.2.b I Construction Trade, $1,754,757 Accommodation, $54,054 Clothing and _ Accessories, $385,103 Communications, $242,970 Wholesale Trade, $353,303 Sales Tax Analysis By Category Current Period: December 2022 Year -to -Date Total $11,257,927 Automotive Repair, $242,341 Amusement Business Services, Health & Personal & Recreation, $1,187,984 Care, $68,820 j$71,173 Gasoline, $45 Retail Food Stores, $360,637 Retail Automotive, Misc Retail, $2,718,718 $2,086,140 Manufacturing, Others, $329,417 \ $128,515 Eating & Drinking, $1,269,749 Annual Sales Tax Revenue 12,000,000 1 - 11 257 927 $10,302,518 10,000, 000 $7,395,114 $8,406,296 $8,452,715 $8,317,046 8,000,000 6,905,122 6,000,000 4,000,000 - 2,000,000 0 2016 2017 2018 1201 2021 YTD 2022 5 I Packet Pg. 16 I 6.2.b I City of Edmonds, WA Monthly Revenue Summary -Sales and Use Tax 2022 Sales and Use Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ February March April May June July August September October November December 763,651 $ 1,704,609 2,420,254 3,074,639 3,893,081 4,672,507 5,523,403 6,439,084 7,293,649 8,203,996 9,139,425 10,000,000 Gas Utility Tax 763,651 $ 857,872 940,958 1,853,000 715,646 2,666,259 654,384 3,469,412 818,442 4,483,349 779,426 5,402,133 850,896 6,337,518 915,680 7,348,080 854,565 8,300,315 910,347 9,300,633 935,429 10,301,093 860,575 11,257,927 12.34 % 8.71 % 10.16 % 12.84 % 15.16 % 15.62 % 14.74 % 14.12 % 13.80 % 13.37 % 12.71 % 12.58 % Sales and Use Tax 12,000,000 11,000,000 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 j 3,000,000 2,000,000 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -*--Current Year Budget � Prior Year City of Edmonds, WA Monthly Revenue Summary -Gas Utility Tax 2022 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 79,399 $ 79,399 $ 96,596 21.66% February 164,205 84,806 96,596 -41.17% March 246,125 81,920 305,138 23.98% April 313,860 67,734 397,808 26.75% May 367,416 53,556 469,966 27.91% June 402,173 34,757 524,767 30.48% July 429,975 27,802 563,428 31.04% August 452,332 22,357 590,667 30.58% September 472,668 20,335 615,300 30.18% October 496,035 23,367 641,329 29.29% November 534,998 38,963 673,336 25.86% December 595,000 60,002 768,250 29.12% *The monthly budget forecast columns are based on a five-year average. 6 Packet Pg. 17 I 6.2.b I City of Edmonds, WA Monthly Revenue Summary -Telephone Utility Tax 2022 Telephone Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 53,352 $ 53,352 $ 43,844 -17.82% February 96,981 43,629 66,255 -31.68% March 143,255 46,275 130,244 -9.08% April 192,397 49,142 175,045 -9.02% May 232,481 40,084 208,020 -10.52% June 277,770 45,288 250,253 -9.91% July 321,046 43,277 293,198 -8.67% August 362,710 41,663 308,018 -15.08% September 400,099 37,389 333,419 -16.67% October 445,363 45,264 374,814 -15.84% November 482,039 36,676 420,015 -12.87% December 523,000 40,961 494,489 -5.45% Electric Utility Tax 600,000 Telephone Utility Tax 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --6-- Current Yeaz Budget � Prior Year City of Edmonds, WA Monthly Revenue Summary -Electric Utility Tax 2022 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 148,905 $ 148,905 $ 183,023 22.91% February 312,488 163,583 377,116 20.68% March 449,608 137,121 534,798 18.95% April 602,286 152,678 726,969 20.70% May 723,393 121,107 858,720 18.71% June 824,492 101,099 993,628 20.51% July 920,639 96,147 1,117,008 21.33% August 1,015,921 95,282 1,224,526 20.53% September 1,108,535 92,614 1,349,573 21.74% October 1,199,070 90,535 1,466,267 22.28% November 1,299,972 100,902 1,574,360 21.11% December 1,410,000 110,028 1,716,131 21.71% Electric Utility Tax 1,?3uV,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -*-- Current Yeaz Budget -d-- Prior Year *The monthly budget forecast columns are based on a five-year average. Packet Pg. 18 I 6.2.b I City of Edmonds, WA Monthly Revenue Summary -Meter Water Sales 2022 Meter Water Sales Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 809,979 $ 809,979 $ 827,704 2.19% February 1,383,405 573,426 1,383,308 -0.01% March 2,213,219 829,814 2,127,271 -3.88% April 2,744,029 530,810 2,688,719 -2.02% May 3,542,697 798,668 3,507,398 -1.00% June 4,167,857 625,160 4,071,843 -2.30% July 5,138,308 970,451 4,964,389 -3.38% August 5,986,736 848,427 5,758,768 -3.81% September 7,133,311 1,146,575 6,896,184 -3.32% October 7,954,825 821,514 7,773,460 -2.28% November 8,891,706 936,881 8,716,545 -1.97% December 9,464,783 573,077 9,308,403 -1.65% City of Edmonds, WA Monthly Revenue Summary -Storm Water Sales 2022 Storm Water Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ February March April May June July August September October November December 426,464 $ 1,352,938 1,779,789 2,159,443 2,586,880 2,966,444 3,385,868 4,311,526 4,738,766 5,118,192 5,545,860 5,911,497 426,464 $ 417,730 926,475 1,322,856 426,851 1,740,623 379,654 2,114,167 427,437 2,531,673 379,564 2,904,040 419,425 3,322,096 925,657 4,230,484 427,240 4,649,179 379,426 5,022,476 427,668 5,440,755 365,637 5,815,746 -2.05% -2.22% -2.20% -2.10% -2.13% -2.10% -1.88% -1.88% -1.89% -1.87% -1.90% -1.62% Storm Water Sales 6,000,000 5,500,000 5,000,000 - 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget ter- Prior Year *The monthly budget forecast columns are based on a five-year average. Packet Pg. 19 I 6.2.b I City of Edmonds, WA Monthly Revenue Summary-Unmeter Sewer Sales 2022 Unmeter Sewer Sales Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 863,521 $ 863,521 $ 877,046 1.57% February 1,571,494 707,973 1,604,010 2.07% March 2,435,565 864,071 2,451,231 0.64% April 3,143,499 707,934 3,183,083 1.26% May 4,009,811 866,312 4,066,458 1.41% June 4,719,932 710,121 4,800,930 1.72% July 5,593,564 873,631 5,679,193 1.53% August 6,307,925 714,362 6,408,113 1.59% September 7,215,145 907,220 7,308,487 1.29% October 7,936,868 721,723 8,051,890 1.45% November 8,819,637 882,769 8,939,313 1.36% December 9,528,089 708,452 9,670,011 1.49% *The monthly budget forecast columns are based on a five-year average. 9 Packet Pg. 20 I 6.2.b I City of Edmonds, WA Monthly Expenditure Report -General Fund 2022 General Fund Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance % January $ 5,523,603 $ 5,523,603 $ 4,585,579 -16.98% February 9,537,801 4,014,197 8,118,010 -14.89% March 13,909,040 4,371,239 11,949,976 -14.08% April 17,736,344 3,827,304 15,453,486 -12.87% May 21,795,700 4,059,356 19,128,482 -12.24% June 26,833,121 5,037,422 23,484,941 -12.48% July 31,102,986 4,269,864 27,097,845 -12.88% August 35,143,336 4,040,351 30,838,095 -12.25% September 39,413,856 4,270,520 34,679,613 -12.01% October 44,092,327 4,678,471 38,757,457 -12.10% November 49,003,912 4,911,585 44,001,969 -10.21% December 54,139,849 5,135,937 48,516,420 -10.39% City of Edmonds, WA Monthly Expenditure Report -Non -Departmental 2022 Non -Departmental Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance % January $ 2,507,524 $ 2,507,524 $ 2,083,892 -16.89% February 3,542,119 1,034,595 2,922,333 -17.50% March 4,860,493 1,318,374 4,072,745 -16.21% April 5,664,513 804,020 5,019,960 -11.38% May 6,660,840 996,327 5,987,679 -10.11% June 8,505,280 1,844,440 7,606,046 -10.57% July 9,569,701 1,064,422 8,530,659 -10.86% August 10,445,469 875,768 9,457,188 -9.46% September 11,460,390 1,014,920 10,403,981 -9.22% October 12,739,257 1,278,867 11,393,678 -10.56% November 14,162,561 1,423,304 12,742,350 -10.03% December 15,574,457 1,411,896 13,322,719 -14.46% *The monthly budget forecast columns are based on a five-year average. 10 Packet Pg. 21 1 I 6.2.b I City of Edmonds, WA Monthly Expenditure Report -City Council 2022 City Council Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 34,048 $ 34,048 $ 23,687 -30.43% February 71,440 37,392 43,670 -38.87% March 112,337 40,897 71,408 -36.43% April 150,453 38,116 100,819 -32.99% May 199,779 49,326 129,439 -35.21% June 253,678 53,900 157,419 -37.95% July 292,429 38,751 188,068 -35.69% August 345,857 53,427 215,904 -37.57% September 383,091 37,235 248,606 -35.11% October 415,753 32,661 278,828 -32.93% November 456,167 40,415 313,168 -31.35% December 498,826 42,659 349,871 -29.86% City of Edmonds, WA Monthly Expenditure Report -Office of Mayor 2022 Office of Mayor Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 36,543 $ 36,543 $ 28,255 -22.68% February 74,682 38,139 59,226 -20.70% March 111,303 36,621 89,568 -19.53% April 148,571 37,268 119,372 -19.65% May 185,263 36,692 148,671 -19.75% June 221,237 35,974 178,561 -19.29% July 258,047 36,810 208,847 -19.07% August 295,197 37,150 238,242 -19.29% September 331,927 36,730 267,964 -19.27% October 368,014 36,088 297,281 -19.22% November 405,977 37,963 326,819 -19.50% December 444,165 38,188 359,056 -19.16% Office of Mayor 500,000 450,000 400,000 350,000 300,000 250,000 200,000 150,000 100,000 50,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -"-Current Year Budget �PriorYear *The monthly budget forecast columns are based on a five-year average. 11 Packet Pg. 22 I 6.2.b I City of Edmonds, WA Monthly Expenditure Report -Human Resources 2022 Human Resources Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 77,442 $ 77,442 $ 59,932 -22.61% February 141,711 64,269 135,524 -4.37% March 202,918 61,207 203,581 0.33% April 266,892 63,974 270,474 1.34% May 331,364 64,471 334,902 1.07% June 406,079 74,716 458,397 12.88% July 464,382 58,303 537,794 15.81% August 524,394 60,011 620,253 18.28% September 590,709 66,316 703,791 19.14% October 654,996 64,287 760,678 16.13% November 727,171 72,174 839,279 15.42% December 825,252 98,081 913,570 10.70% City of Edmonds, WA Monthly Expenditure Report -Municipal Court 2022 Municipal Court Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance % January $ 122,373 $ 122,373 $ 91,643 -25.11% February 251,049 128,676 187,919 -25.15% March 378,487 127,439 284,025 -24.96% April 506,535 128,047 386,046 -23.79% May 643,748 137,214 482,322 -25.08% June 768,247 124,498 591,066 -23.06% July 896,272 128,025 691,341 -22.86% August 1,037,629 141,356 799,325 -22.97% September 1,168,841 131,213 901,515 -22.87% October 1,303,901 135,060 1,009,961 -22.54% November 1,440,128 136,227 1,229,098 -14.65% December 1,606,428 166,300 1,353,088 -15.77% *The monthly budget forecast columns are based on a five-year average. 12 Packet Pg. 23 1 I 6.2.b I City of Edmonds, WA Monthly Expenditure Report -Community Services/Economic Development 2022 Community Services/Economic Development Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 57,494 $ 57,494 $ 33,127 -42.38% February 118,909 61,414 72,230 -39.26% March 179,400 60,491 122,479 -31.73% April 236,923 57,524 179,118 -24.40% May 300,696 63,772 216,588 -27.97% June 364,390 63,695 250,483 -31.26% July 430,291 65,901 288,425 -32.97% August 501,380 71,088 362,340 -27.73% September 567,368 65,989 436,484 -23.07% October 636,836 69,467 518,930 -18.51% November 717,963 81,128 640,700 -10.76% December 829,589 111,626 751,667 -9.39% *The monthly budget forecast columns are based on a five-year average. 13 Packet Pg. 24 I 6.2.b I City of Edmonds, WA Monthly Expenditure Report -Technology Rental Fund 2022 Technology Rental Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 229,083 $ 229,083 $ 216,858 -5.34% February 433,624 204,541 287,295 -33.75% March 627,067 193,444 502,978 -19.79% April 733,747 106,680 545,022 -25.72% May 872,562 138,815 603,046 -30.89% June 1,015,613 143,051 705,231 -30.56% July 1,136,400 120,787 771,437 -32.12% August 1,280,517 144,116 953,307 -25.55% September 1,432,033 151,516 1,118,766 -21.88% October 1,612,174 180,141 1,217,201 -24.50% November 1,736,901 124,728 1,319,931 -24.01% December 1,992,312 255,411 1,547,277 -22.34% Administrative Services Technology Rental Fund 2,000,000 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year City of Edmonds, WA Monthly Expenditure Report -Administrative Services 2022 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 282,405 $ 282,405 $ 217,022 -23.15% February 473,141 190,736 380,532 -19.57% March 666,415 193,274 547,460 -17.85% April 862,676 196,261 722,690 -16.23% May 1,060,195 197,519 901,287 -14.99% June 1,326,876 266,682 1,088,001 -18.00% July 1,554,866 227,990 1,236,936 -20.45% August 1,749,170 194,304 1,416,372 -19.03% September 1,948,991 199,821 1,579,959 -18.93% October 2,158,018 209,027 1,768,741 -18.04% November 2,353,690 195,672 2,098,000 -10.86% December 2,551,607 197,917 2,285,009 -10.45% Administrative Services 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 14 Packet Pg. 25 I 6.2.b I City of Edmonds, WA Monthly Expenditure Report -City Attorney 2022 City Attorney Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 80,982 $ 80,982 $ 77,656 -4.11% February 161,963 80,982 155,234 -4.16% March 242,945 80,982 233,065 -4.07% April 323,927 80,982 287,018 -11.39% May 404,908 80,982 388,315 -4.10% June 485,890 80,982 465,893 -4.12% July 566,871 80,982 545,067 -3.85% August 647,853 80,982 622,645 -3.89% September 728,835 80,982 677,108 -7.10% October 809,816 80,982 788,707 -2.61% November 890,798 80,982 866,285 -2.75% December 971,780 80,982 947,473 -2.50% Police City of Edmonds, WA Monthly Expenditure Report -Police 2022 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 1,054,477 $ 1,054,477 $ 973,358 February 2,124,582 1,070,106 1,945,020 March 3,205,683 1,081,101 3,008,075 April 4,273,939 1,068,256 4,001,453 May 5,343,112 1,069,173 5,133,192 June 6,485,757 1,142,645 6,213,167 July 7,617,755 1,131,998 7,213,970 August 8,655,540 1,037,785 8,195,392 September 9,742,848 1,087,308 9,281,623 October 10,941,535 1,198,687 10,432,886 November 12,276,193 1,334,658 11,791,103 December 13,493,696 1,217,503 13,528,817 -7.69% -8.45% -6.16% -6.38% -3.93% -4.20% -5.30% -5.32% -4.73% -4.65% -3.95% 0.26% Police 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Year Budget �Prior Year *The monthly budget forecast columns are based on a five-year average. 15 Packet Pg. 26 I 6.2.b I City of Edmonds, WA Monthly Expenditure Report -Development Services 2022 Development Services Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 301,594 $ 301,594 $ 309,139 2.50% February 628,495 326,902 661,303 5.22% March 953,236 324,740 909,669 -4.57% April 1,301,588 348,352 1,157,411 -11.08% May 1,648,900 347,313 1,419,912 -13.89% June 1,986,500 337,599 1,678,976 -15.48% July 2,342,855 356,356 1,985,079 -15.27% August 2,685,584 342,728 2,289,744 -14.74% September 3,028,935 343,351 2,622,604 -13.41% October 3,367,613 338,678 3,009,709 -10.63% November 3,769,741 402,128 3,387,809 -10.13% December 4,201,739 431,998 3,760,467 -10.50% Parks & Recreation Development Services 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -*-- Current Year Budget � Prior Year City of Edmonds, WA Monthly Expenditure Report -Parks & Recreation 2022 Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance % January $ 378,172 $ 378,172 $ 319,222 -15.59% February 790,028 411,856 651,988 -17.47% March 1,200,048 410,020 1,040,803 -13.27% April 1,621,350 421,302 1,354,932 -16.43% May 2,050,013 428,663 1,709,318 -16.62% June 2,502,884 452,871 2,119,385 -15.32% July 2,994,255 491,371 2,564,042 -14.37% August 3,535,273 541,018 3,003,579 -15.04% September 4,088,892 553,619 3,429,154 -16.13% October 4,532,789 443,897 3,830,200 -15.50% November 4,953,740 420,951 4,349,263 -12.20% December 5,413,359 459,619 4,858,211 -10.26% *The monthly budget forecast columns are based on a five-year average. 16 Packet Pg. 27 I 6.2.b I City of Edmonds, WA Monthly Expenditure Report -Public Works Administration 2022 Public Works Administration Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 52,776 $ 52,776 $ 22,716 -56.96% February 106,761 53,985 46,637 -56.32% March 160,213 53,452 71,242 -55.53% April 215,372 55,160 94,556 -56.10% May 269,309 53,936 117,239 -56.47% June 324,180 54,872 140,684 -56.60% July 379,480 55,300 163,431 -56.93% August 432,597 53,117 186,004 -57.00% September 485,623 53,026 204,884 -57.81% October 537,916 52,292 257,124 -52.20% November 605,386 67,470 333,245 -44.95% December 655,198 49,812 391,636 -40.23% Public Works Administration 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY RUN JUL AUG SEP OCT NOV DEC --o- Current Year Budget � Prior Year City ofEdmonds, WA Monthly Expenditure Report -Facilities Maintenance 2022 Facilities Maintenance Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ February March April May June July August September October November December 220,902 $ 459,667 728,606 971,046 1,215,583 1,415,123 1,659,801 1,949,013 2,288,332 2,675,313 2,983,897 3,450,275 220,902 $ 238,765 268,938 242,441 244,537 199,540 244,678 289,212 339,319 386,981 308,585 466,378 109,202-50.57% 369,398-19.64% 562,089-22.85% 782,173-19.45% 942,003-22.51% 1,081,995-23.54% 1,236,300-25.52% 1,457,804-25.20% 1,693,627-25.99% 1,910,071-28.60% 2,177,230-27.03% 2,496,194-27.65% Facilities Maintenance 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 11000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 17 Packet Pg. 28 I 6.2.b I City of Edmonds, WA Monthly Expenditure Report -Engineering 2022 Engineering Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 236,594 $ 236,594 $ 226,829 -4.13% February 475,072 238,478 457,182 -3.77% March 717,421 242,349 685,977 -4.38% April 962,709 245,288 914,235 -5.04% May 1,232,312 269,603 1,140,813 -7.42% June 1,481,385 249,073 1,368,545 -7.62% July 1,741,650 260,265 1,597,752 -8.26% August 1,992,647 250,997 1,829,565 -8.18% September 2,235,747 243,100 2,059,840 -7.87% October 2,481,946 246,199 2,301,709 -7.26% November 2,729,495 247,549 2,664,254 -2.39% December 2,984,053 254,558 2,914,834 -2.32% *The monthly budget forecast columns are based on a five-year average. 18 Packet Pg. 29 I 6.2.b I Page 1 of 1 C TIY OF EDMONDS REVENUES BY FUND - SUMMARY Fund 2022 Amended 12/31/2021 12/31/2022 Amount No. Title Budget Revenues Revenues Remaining %Received 001 GENERAL FUND $ 44,986,484 $ 44,520,712 $ 45,181,344 $ (194,860) 1000/( 009 LEOFF-MEDICAL INS. RESERVE 225,000 - 225,000 - 1000/( 011 RISK MANAGEMENT RESERVE FUND 014 HISTORIC PRESERVATION GIFT FUND 016 BUILDING MAINTENANCE FUND 017 MARSH RESTORATION & PRESERVATION FUND 018 EDMONDS HOMELESSNESS RESPONSE FUND 104 DRUG ENFORCEMENT FUND Ill STREET FUND 112 COMBINED STREET CONST/IMPROVE 1 117 MUNICIPAL ARTS ACQUIS. FUND 118 MEMORIAL STREET TREE 120 HOTEL/MOTEL TAX REVENUE FUND 121 EMPLOYEE PARKING PERMIT FUND 122 YOUTH SCHOLARSHIP FUND 123 TOURISM PROMOTIONAL FUND/ARTS 125 REAL ESTATE EXCISE TAX 2 2 126 REAL ESTATE EXCISE TAX 1 2 127 GIFTS CATALOG FUND 3 130 CEMETERY MAINTENANCE/IMPROVEMT 136 PARKSTRUST FUND 137 CEMETERY MAINTENANCE TRUST FD 138 SISTER CITY COMMISSION 140 BUSINESS IMPROVEMENT DISTRICT 141 AFFORDABLE AND SUPPORTIVE HOUSINGFUND 142 EDMONDS RESCUE PLAN FUND 143 TREE FUND 231 2012 LT GO DEBT SERVICE FUND 332 PARKS CAPITAL CONSTRUCTION FUND 421 WAT ER UT ILIT Y FUND 4 422 STORM UTILITY FUND 5 423 SEWER/WWTP UTILITY FUND 6 424 BOND RESERVE FUND 511 EQUIPMENT RENTAL FUND 512 TECHNOLOGY RENTAL FUND 25,000 - 0% - 5,000 - - 00/c 119,645 4,440,411 55,951 63,694 470/( - 150 1,150 (1,150) 00/c 200,000 - 200,000 - 1000/( 167,210 1,760 1,439 165,771 1 % 1,751,930 1,895,007 1,805,203 (53,273) 1030/c 13,684,871 2,199,085 4,289,379 9,395,492 310/c 216,701 60,724 136,936 79,765 630/c - 406 - - 0% 84,410 82,618 120,619 (36,209) 1430/c 26,540 21,998 27,423 (883) 1030/c 1,550 822 1,904 (354) 1230/( 29,590 29,029 41,726 (12,136) 1410/c 2,271,020 2,696,349 2,026,204 244,816 890/c 2,261,030 2,685,633 2,021,471 239,559 890/( 82,750 62,385 3,012,757 (2,930,007) 36410/c 182,430 259,944 223,577 (41,147) 1230/c 4,330 3,943 3,283 1,047 760/( 43,520 49,471 41,700 1,820 960/( 10,290 5,267 5,327 4,963 520/c 79,349 76,648 91,918 (12,569) 1160/c 65,000 80,276 74,906 (9,906) 1150/c 3,895,663 5,849,584 640,170 3,255,493 160/c 215,330 20,632 216,163 (833) 1000/( 611,370 3,047,054 311,184 300,186 5101( 4,272,685 2,090,626 2,042,007 2,230,678 480/c 11,018,136 15,445,187 10,811,600 206,536 980/( 7,877,897 8,980,228 6,647,232 1,230,665 840/( 26,095,636 27,049,661 17,794,398 8,301,238 680/( 1,988,700 1,985,845 1,997,858 (9,158) 1000/( 2,090,920 1,505,087 1,843,252 247,668 880/( 1,553,180 1,222,914 1,285,355 267,825 830/( $ 126,1135167 $126,399,458 $ 103,178,437 $ 22,934,730 820% I Differences due to Grant reimbursement received in 2022 for 2021, as well as a large Traffic Impact fee in March 2022. 2 REET revenues are down a total of $(1,345,970) from this point in time last year. 3 Differences due to a large donation received in June of 2022. 4 Differences primarily due to bond refunding in November 2021. 2022 UtiIityRate Increasesare 4.5%for Water, 5%for Sewer, and 9.5%for Storm Drain. 6 Differences due primarily to WWTP partner bilings in 2021. 19 Packet Pg. 30 I 6.2.b I Page 1 of 1 CITY OF EDMO NDS EXPENDITURES BY FUND - SUMMARY Fund 2022 Amended 12/31/2021 12/31/2022 Amount No. Title Budget Expenditures Expenditures Remaining %Spent 001 GENERAL FUND $ 54,139,849 $ 42,193,014 $ 48,516,420 $ 5,623,429 900/( 009 LEOFF-MEDICAL INS. RESERVE 260,490 281,959 247,402 13,088 950/c O11 RISK MANANGEMENT RESERVE FUND 25,000 - - 25,000 0% 014 HISTORIC PRESERVATION GIFT FUND 5,900 5,767 4,721 1,179 800/c 016 BUILDING MAINTENANCE FUND 545,000 250,632 17,074 527,926 30/c 017 MARSH RESTORATION & PRESERVATION FUND - 16,149 - - 0% 018 EDMONDS HOMELESSNESS RESPONSE FUND 200,000 123,581 - 200,000 00/( 019 EDMONDS OPIOID RESPONSE FUND - 28,445 - - 0% 104 DRUG ENFORCEMENT FUND 45,800 - 6,291 39,509 14"/ 111 STREET FUND 2,315,780 2,063,126 2,155,590 160,190 930/c 112 COMBINED STREET CONST/IMPROVE 12,868,796 2,455,569 5,354,622 7,514,174 420/c 117 MUNICIPAL ARTS ACQUIS. FUND 195,380 86,505 125,445 69,935 640/c 118 MEMORIAL STREET TREE - 20,487 - - 0% 120 HOTEL/MOTEL TAX REVENUE FUND 100,900 84,111 111,715 (10,815) 111% 121 EMPLOYEE PARKING PERMIT FUND 26,880 26,356 25,830 1,050 960/c 122 YOUTH SCHOLARSHIP FUND 3,000 225 322 2,678 11% 123 TOURISM PROMOTIONAL FUND/ARTS 28,200 14,621 18,487 9,713 660/c 125 REAL ESTATE EXCISE TAX 2 4,589,688 854,462 2,745,445 1,844,243 600/c 126 REAL ESTATE EXCISE TAX 1 2,483,667 1,416,700 1,148,788 1,334,879 460/c 127 GIFTSCATALOGFUND 138,400 55,333 109,969 28,431 790/c 130 CEMETERY MAINTENANCE/IMPROVEMT 220,561 196,031 210,167 10,394 95O/C 136 PARKS TRUST FUND 50,000 - 3,804 46,196 80/c 137 CEMETERY MAINTENANCE TRUST FUND 25,000 19,211 - 25,000 0% 138 SISTER CITY COMMISSION 11,900 - 70 11,830 1°/a 140 BUSINESS IMPROVEMENT DISTRICT 87,680 66,669 80,651 7,029 92"/ 142 EDMONDS RESCUE PLAN FUND 5,116,606 1,077,204 1,027,076 4,089,530 200/c 143 TREE FUND 214,800 - - 214,800 0% 231 2012 LT GO DEBT SERVICE FUND 611,370 3,047,054 311,184 300,186 510/c 332 PARKS CAPITAL CONSTRUCTION FUND 8,064,418 3,688,382 6,371,883 1,692,535 790/c 421 WATER UTILITY FUND 11,495,988 14,101,006 8,126,560 3,369,428 710/c 422 STORM UTILITY FUND 9,633,496 7,679,979 7,027,281 2,606,215 730/c 423 SEWER/WWTP UTILITY FUND 31,353,823 30,745,487 18,819,933 12,533,890 600/c 424 BOND RESERVE FUND 1,988,710 1,985,834 1,988,684 26 1000/c 511 EQUIPMENT RENTAL FUND 2,230,371 764,786 1,483,163 747,208 660/c 512 TECHNOLOGY RENTAL FUND 1,992,312 1,061,528 1,547,277 445,035 780/c 617 FIREMEN'S PENSION FUND - 135,115 - - 0% $ 151,069,765 $ 114,545,327 $ 107,585,855 $ 43,483,910 710/c 20 Packet Pg. 31 6.2.b Page 1 of 3 C TTY OF EDMO NDS REVENUES - GENERAL FUND 2022 Amended 12/31/2021 12/31/2022 Amount Title Budget Revenues Revenues Remaining %Received TAXES: 1 REAL PERSONAL / PROPERTY TAX $ 11,127,000 $ 10,616,459 $ 10,615,296 $ 511,704 950/( 2 EMSPROPERTYTAX 4,278,000 4,186,860 4,228,289 49,711 990/( 3 VOTED PROPERTY TAX 500 4 67 433 130/( 4 LOCAL RETAIL SALESIUSE TAX 7 10,000,000 10,302,518 11,257,927 (1,257,927) 1130/( 5 NATURAL GAS USE TAX 7,600 12,176 18,166 (10,566) 2390/( 6 1/10 SALES TAX LOCAL CRIM JUST 870,000 956,081 1,037,663 (167,663) 1190/( 7 ELECTRIC UTILITY TAX 1,410,000 1,687,180 1,716,131 (306,131) 1220/( 8 GAS UTILITY TAX 595,000 683,675 768,250 (173,250) 1290/( 9 SOLID WASTE UTILITY TAX 284,000 376,843 384,011 (100,011) 1350/( 10 WAT ER UT ILIT Y T AX 953,000 929,859 930,784 22,216 980/( 11 SEWERUTILITYTAX 894,600 908,165 882,079 12,521 990/( 12 STORMWATER UTILITY TAX 471,900 526,870 581,581 (109,681) 1230/( 13 T.V. CABLE UTILITY TAX 792,000 814,766 826,116 (34,116) 1040/( 14 TELEPHONE UTILITY TAX 523,000 534,819 494,489 28,511 950/( 15 PULLTABSTAX 55,200 80,658 75,083 (19,883) 1360/( 16 AMUSEMENT GAMES 350 279 - 350 0°/ 17 LEASEHOLD EXCISE TAX 306,000 290,058 313,139 (7,139) 1020/( 32,568,150 32,907,270 34,129,072 (1,560,922) 10501( LIC INS ES AND PERMITS: 18 FIRE PERMITS -SPECIAL USE 250 650 450 (200) 1800/( 19 POLICE - FINGERPRINTING 700 - 320 380 460/( 20 VENDING MACHINE/CONCESSION 40,000 64,249 84,172 (44,172) 2100/( 21 FRANCHISE AGREEMENT-COMCAST 702,700 676,727 696,556 6,144 990/( 22 FRANCHISE FEE-EDUCATION/GOVERNMENT 41,000 37,705 35,189 5,811 860/( 23 FRANCHISE AGREEMENT-ZIPLY FIBER 100,600 60,110 45,854 54,746 460/( 24 OLYMPIC VIEW WATER DISTRICT FRANCHISE 384,000 403,280 434,655 (50,655) 1130/( 25 GENERAL BUSINESS LICENSE 250,000 241,324 235,256 14,744 940/( 26 DEV SERV PERMIT SURCHARGE 63,000 91,665 99,970 (36,970) 1590/( 27 RIGHT OF WAY FRANCHISE FEE 30,000 21,529 30,173 (173) 1010/( 28 BUILDING STRUCTURE PERMITS 650,600 691,905 769,928 (119,328) 1180/( 29 ANIMAL LICENSES 24,000 18,460 20,483 3,517 850/( 30 STREET AND CURB PERMIT 55,000 118,580 95,083 (40,083) 1730/( 31 OTR NON -BUS LICTERMITS 20,000 - 20,200 (200) 1010/( 32 SPECIAL EVENT REVIEW - 18,167 75 (75) 00/( 2,361,850 2,444,352 2,568,363 (206,513) 1090% INTERGOVERNMENTAL: 33 DOI 15-0404-0-1-754 - BULLET PROOF VEST 9,000 6,464 5,237 3,763 580/( 34 WA ASSOC OF SHERRIF'S TRAFFIC GRANT - - 992 (992) 00/( 35 HIGH VISIBILITY ENFORCEMENT 11,100 916 5,725 5,375 520/( 36 CORONAVIRUS RELIEF FUND 116,276 134,441 71,185 45,091 610/( 37 CORONAVIRUS RELIEF FUND 2 - 3,947 - - 00/( 38 WA STATE TRAFFIC COMM GRANT - 9,777 307 (307) 00/( 39 WASHINGTON STATE ART S COMMI SSION - - 2,000 (2,000) 00/( 40 DOC FAC ROOFING - 379,270 - - 0"/ 41 STATE GRANTS- BUDGET ONLY 335,500 - - 335,500 00/( 42 WA STATE HISTORICAL SOCIETY GRANT 71,780 - - 00/( 43 WA STATE ART COMMISSION 2021-003-CD - 6,000 - - 00/c 44 2022-2023 BIENNUM ONE-TIME ALLOCATION 168,950 - - 00/( 45 PUD PRIVILEDGE TAX 210,500 208,112 214,277 (3,777) 1020/( 46 TRIAL COURT IMPROVEMENT 16,740 16,140 21,550 (4,810) 1290/( 47 C7 - POPULATION 13,070 13,962 14,744 (1,674) 1130/( 48 CRIMINAL JUSTICE -SPECIAL PROGRAMS 45,600 49,717 52,278 (6,678) 11501( 49 MARIJUANA EXCISE TAX DISTRIBUTION 60,000 85,233 109,364 (49,364) 1820/( 50 DUI - CITIES 4,500 6,950 4,913 (413) 1090/( 51 FIRE INS PREMIUM TAX - 53,334 56,744 (56,744) 00/( 52 LIQUOR EXCISE TAX 261,500 297,159 303,313 (41,813) 1160/( 53 LIQUOR BOARD PROFITS 343,200 335,549 332,720 10,480 970/( 54 MISCELLANEOUS INT ERLOCAL REVENUE - 13,780 (13,780) 00/( 55 INTERLOCAL GRANTS - 66,520 84,506 (84,506) 00/( 56 FIRST RESPONDERS FLEX FUND 1,000 522 1,693 (693) 1690/( 57 DISCOVERY PROGRAMS TECHNOLOGY ACQ. 550 - - 550 00/c 58 VERDANT INTERLOCAL GRANTS - 66,000 - - 00/( 59 AWC - SEEK FUND - - 63,757 (63,757) 00/( 1,428,536 1,980,743 1,359,083 69,453 950% 7 2022 Local Retail Sa/esiUse Tax revenues are $955,409 higher than 2021 revenues. Please also see pages pages 5 & 6. 21 Packet Pg. 32 I 6.2.b I Page 2 of 3 CITY OF EDMO NDS REVENUES - GENERAL FUND 2022 Amended 12/31/2021 12/31/2022 Amount Title Budget Revenues Revenues Remaining %Received CHARGES FOR GOODS AND SERVICES: 1 RECORD/LEGAL INSTRUMENTS 2 ATM SURCHARGE FEES 3 CREDIT CARD FEES 4 MUNICIPAL COURT CIVIL FILINGS 5 COURT RECORD SERVICES 6 D/M COURT REC SER 7 DRE REIMBURSEABLE 8 WARRANT PREPARATION FEE 9 IT TIME PAY FEE 10 MUNIC.-DIST. COURT CURR EXPEN 11 SALE MAPS & BOOKS 12 CLERKS TIME FOR SALE OF PARKING PERMITS 13 BID SUPPLIES REIMBURSEMENT 14 PHOTOCOPIES 15 POLICE DISCLOSURE REQUESTS 16 ENGINEERING FEES AND CHARGES 17 ELECTION CANDIDATE FILINGFEES 18 CUSTODIAL SERVICES(SNO-ISLE) 19 PASSPORTS AND NATURALIZATION FEES 20 POLICE SERVICES SPECIAL EVENTS 21 CAMPUS SAFETY-EDM. SCH. DIST. 22 WOODWAY-LAW PROTECTION 23 MISCELLANEOUS POLICE SERVICES 24 FIRE DISTRICT #1 STATION BILLINGS 25 LEGAL SERVICES 26 ADULT PROBATION SERVICE CHARGE 27 BOOKING FEES 28 FIRE CONSTRUCTION INSPECTION FEES 29 EMERGENCY SERVICE FEES 30 EMS TRANSPORT USER FEE 31 FLEX FUEL PAYMENTS FROM STATIONS 32 ANIMAL CONTROL SHELTER 33 ZONING/SUBDIVISION FEE 34 PLAN CHECKING FEES 35 FIRE PLAN CHECK FEES 36 PLANNING 1 % INSPECTION FEE 37 S.E.P.A. REVIEW 38 CRITICAL AREA STUDY 39 GYM AND WEIGHTROOM FEES 40 PROGRAM FEES 41 TAXABLE RECREATION ACTIVITIES 42 HOLIDAY MARKET REGISTRATION FEES 43 UP TOWN EVENING MARKET FEES 44 WINTER MARKET FEES 45 BIRD FEST REGISTRATION FEES 46 INTERFUND REIMBURSEMENT -CONTRACT SVCS $ 3,000 $ 4,418 $ 5,943 $ (2,943) 1980/( 600 282 310 290 520/( 11,000 4,454 441 10,559 40/c - - 22 (22) 0°/ 150 3 1 149 10/( 300 - - 300 00/c - 168 - - 00/( 4,000 98 98 3,902 20/( 1,000 474 81 920 80/( 50 232 172 (122) 3430 100 - - 100 00/c 25,000 25,090 25,090 (90) 1000/( 600 598 - 600 00/( 1,000 179 78 922 80/c 5,000 - - 5,000 00 180,000 212,870 220,228 (40,228) 1220/( 1,400 - 2,885 (1,485) 2060/( 85,000 71,462 80,443 4,557 950/( 10,000 420 4,518 5,482 450/c 30,000 18,118 17,188 12,812 570/( 14,000 11,139 14,358 (358) 1030/( 210,970 257,567 171,940 39,030 810/( - 55 25 (25) 0°/ 57,000 57,132 62,047 (5,047) 1090/( 1,050 592 902 148 860/( 38,000 27,639 18,704 19,296 490/( 3,000 823 539 2,461 180/( 10,000 34,720 32,382 (22,382) 3240/( 3,500 2,020 1,177 2,323 340/( 1,007,500 886,447 1,031,623 (24,123) 1020/( 2,500 3,678 4,641 (2,141) 1860/( 100 - 100 - 1000/( 65,600 106,233 98,491 (32,891) 1500/( 592,000 567,550 447,807 144,193 760/( 4,000 15,607 22,438 (18,438) 5610/( 500 158 110 390 220/( 3,000 5,180 6,935 (3,935) 2310/( 14,000 17,600 15,435 (1,435) 1100/( 13,000 91 3,881 9,119 300/( 1,011,580 460,728 641,314 370,266 630/( 1,300 - - 1,300 00/( 5,000 16,670 16,375 (11,375) 3280/( - 2,660 4,505 (4,505) 00/c - 420 9,210 (9,210) 00/( 1,000 680 855 145 860/( 4,011,558 3,120,735 3,318,122 693,436 830/( 7,428,358 5,934,990 6,281,412 1,146,946 85°/ 22 Packet Pg. 33 I 6.2.b I Page 3 of 3 C ITY O F EDMO NDS REVENUES - GENERAL FUND 2022 Amended 12/31/2021 12/31/2022 Amount Title Budget Revenues Revenues Remaining %Received FINES AND PENALTIES: 1 PROOF OF VEHICLE INS PENALTY 2 TRAFFIC INFRACTION PENALTIES 3 NC TRAFFIC INFRACTION 4 CRT COST FEE CODE LEG ASSESSMENT (LGA) 5 NON -TRAFFIC INFRACTION PENALTIES 6 OTHERINFRACTIONS'04 7 PARKING INFRACTION PENALTIES 8 PARK/INDDISZONE 9 DWI PENALTIES 10 DUI - DP ACCT 11 CRIM CNV FEE DUI 12 DUI - DP FEE 13 CRIMINAL TRAFFIC MISDEMEANOR 8/03 14 CRIMINAL CONVICTION FEE CT 15 CRIM CONV FEE CT 16 OTHER NON-TRAF MISDEMEANOR PEN 17 OTHER NON TRAFFIC MISD. 8/03 18 COURT DV PENALTY ASSESSMENT 19 CRIMINAL CONVICTION FEE CN 20 CRIM CONV FEE CN 21 PUBLIC DEFENSE RECOUPMENT 22 BANK CHARGE FOR CONV. DEFENDANT 23 COURT COST RECOUPMENT 24 BUS. LICENSE PERMIT PENALTY 25 MISC FINES AND PENALTIES MISCELLANEOUS : 26 INVESTMENT INTEREST 27 INTEREST ON COUNTY TAXES 28 INTEREST - COURT COLLECTIONS 29 LOAN INTEREST 30 SPACE/FACILITIESRENTALS 31 BRACKET ROOM RENTAL 32 LEASESLONG-TERM 33 DONATION/CONTRIBUTION 34 PARKSDONATIONS 35 BIRD FEST CONTRIBUTIONS 36 POLICE CONTRIBUTIONS FROM PRIV SOURCES 37 SALE OF JUNK/SALVAGE 38 SALES OF UNCLAIM PROPERTY 39 CONFISCATED AND FORFEITED PROPERTY 40 OTHER JUDGEMENT/SETTLEMENT 41 POLICE JUDGMENTS/RESTITUTION 42 CASHIERS OVERAGES/SHORTAGES 43 OTHER MISC REVENUES 44 SMALL OVERPAYMENT 45 NSF FEES - PARKS & REC 46 NSF FEES - MUNICIPAL COURT 47 NSF FEES -POLICE 48 NSF FEES -DEVELOPMENT SERVICES 49 L&I STAY AT WORK PROGRAM 50 US BANK REBATE TRANSFERS -IN: 51 OPERATING TRANSFER IN 52 INTERFUND TRANSFER FROM FUND 018 53 TRANSFER FROM FUND 127 TOTAL GENERAL FUND REVENUE $ 2,000 $ 2,459 $ 1,689 $ 311 840/( 230,000 153,146 87,706 142,294 380/( 18,000 9,604 3,480 14,521 190/( 10,000 11,327 6,239 3,761 620/( 1,000 7,903 - 1,000 00/( 1,500 1,663 961 539 640/( 100,000 44,812 41,301 58,699 410/( 2,000 475 795 1,206 400/( 7,000 6,604 3,837 3,163 5501( 300 75 154 146 5101( 100 67 26 74 260/( 1,500 1,686 1,609 (109) 1070/( 25,000 14,078 9,683 15,317 390/( 2,000 1,853 1,592 408 800/( 700 102 103 597 1501( 100 12 - 100 0°/ 10,000 2,242 14,811 (4,811) 1480/( 800 605 34 766 40/( 1,000 320 340 660 340/( 200 93 - 200 0°/ 8,000 4,748 3,131 4,869 390/( 14,000 6,976 4,612 9,388 330/( 3,000 1,265 593 2,407 200/( 10,100 - 188 9,913 2°/ 150 187 - 150 00/( 448,450 272,301 182,881 265,569 419% 270,390 214,711 223,497 46,893 830/( 13,340 7,014 22,845 (9,505) 1710/( 10,180 7,939 4,177 6,003 410/( - 10,696 15,494 (15,494) 00/( 153,000 87,573 135,168 17,832 880/( 2,100 - - 2,100 00/( 205,000 184,327 206,212 (1,212) 1010/( 2,500 225 1,276 1,224 510/( 3,500 750 5,050 (1,550) 1440/( 1,500 2,010 2,070 (570) 1380/( 5,000 3,503 249 4,751 501( 300 859 398 (98) 1330/( 3,800 7,286 4,269 (469) 1120/( 2,000 - - 2,000 00/( 2,000 3,444 - 2,000 00/( 200 773 734 (534) 3670/( - 31 308 (308) 00/( 41,180 5,584 (5,402) 46,582 -130/( 100 88 49 51 490/( 100 90 30 70 300/( 150 - 60 90 400/( - 30 - - 00/c - - 180 (180) 00/( - 7,893 6,527 (6,527) 00/( 8,500 11,069 11,043 (2,543) 1300/( 724,840 555,893 634,233 90,607 87% - 275,283 - - 0°/ - 123,581 - - 00/( 26,300 26,300 26,300 - 1000/( 26,300 425,164 26,300 - 100°/ $ 44,986,484 $ 44,520,712 $ 45,181,344 $ (194,860) 1000% 23 Packet Pg. 34 I 6.2.b I Page 1 of 6 C ITY O F EDMO NDS EXPENDITURES BY FUND - DETAIL 2022 Amended 12/31/2021 12/31/2022 Amount Title Budget Expenditures Expenditures Remaining %Spent GENERAL FUND EXPENDITURES (001) 1 SALARIES AND WAGES $ 20,196,173 $ 16,991,634 $ 18,508,918 $ 1,687,255 920/ 2 OVERTIME 606,080 718,120 1,067,129 (461,049) 1760/ 3 HOLIDAY BUY BACK 294,001 209,640 233,490 60,511 790/ 4 BENEFITS 7,026,519 6,206,951 6,660,671 365,848 950/ 5 UNIFORMS 119,151 86,641 108,323 10,828 910/ 6 PENSION AND DISABILITY PAYMENTS 70,944 - 86,137 (15,193) 1210/ 7 SUPPLIES 481,165 456,733 479,223 1,942 1000/ 8 FUEL CONSUMED - 215 - - 00/ 9 SMALL EQUIPMENT 208,019 261,632 428,087 (220,068) 2060/ 10 PROFESSIONAL SERVICES 17,941,649 12,300,222 14,421,386 3,520,263 800/ 11 COMMUNICATIONS 173,735 208,577 179,562 (5,827) 1030/ 12 TRAVEL 81,155 39,797 56,036 25,119 690/ 13 EXCISE TAXES 16,500 24,952 29,191 (12,691) 1770/ 14 RENTAL/LEASE 2,124,784 1,535,210 2,033,286 91,498 960/ 15 INSURANCE 503,161 405,121 503,160 1 1000/ 16 UTILITIES 529,462 559,529 627,902 (98,440) 1190/ 17 REPAIRS& MAINTENANCE 1,087,400 867,659 587,214 500,186 540/ 18 MISCELLANEOUS 645,523 413,249 555,147 90,376 860/ 19 INTERGOVERNMENTAL PAYMENTS 50,000 50,000 50,000 - 1000/ 20 INTERFUND SUBSIDIES 1,385,000 657,870 885,000 500,000 640/ 21 BUILDINGS - - 81,116 (81,116) 00/ 22 MACHINERY/EQUIPMENT - 139,033 613,454 (613,454) 00/ 23 CONSTRUCTION PROJECTS 270,180 - - 270,180 00/ 24 GENERAL OBLIGATION BOND PRINCIPAL 55,170 54,529 180,164 (124,994) 3270/ 25 INTEREST ON LONG-TERM EXTERNAL DEBT 4,790 5,699 141,613 (136,823) 29560/ 26 DEBT ISSUE COSTS 268,788 - - 268,788 00/ 27 OTHER INTEREST & DEBT SERVICE COSTS 500 - 212 288 420/ 54,139,849 42,193,014 48,516,420 5,623,429 900/ LEOFF-MEDICAL INS. RESERVE(009) 28 BENEFITS 29 PENSION AND DISABILITY PAYMENTS 30 PROFESSIONAL SERVICES 31 MISCELLANEOUS RISKMANAGEMENT RESERVEFUND (011) 32 MISCELLANEOUS HISTORIC PRESERVATION GIFT FUND (014) 33 SUPPLIES 34 PROFESSIONAL SERVICES 35 MISCELLANEOUS BUILDING MAINTENANCE FUND (016) 36 PROFESSIONAL SERVICES 37 REPAIR & MAINTENANCE 38 INTERFUND SUBSIDIES 39 MACHINERY/EQUIPMENT 40 CONSTRUCTION PROJECTS 41 DEBT ISSUE COSTS MARSH RESTORATION & PRESERVATION (017) 42 PROFESSIONAL SERVICES EDMONDS HOMELESSNESS RESPONSEFUND (018) 43 PROFESSIONAL SERVICES 44 INTERFUND SUBSIDIES EDMONDS OPIOID RESPONSEFUND (019) 45 INTERFUND SUBSIDIES DRUG ENFORCEMENTFUND (104) 46 PROFESSIONAL SERVICES 47 REPAIR/MAINT 48 MACHINERY/EQUIPMENT $ - $ 150,500 $ 135,622 $ (135,622) 00/ 252,990 114,459 97,591 155,399 390/ 7,000 17,000 13,704 (6,704) 1960/ 500 - 485 15 970/ 260,490 281,959 247,402 13,088 9501 $ 25,000 $ $ - $ 25,000 00/ 25,000 - 25,000 00/ $ 100 $ $ $ 100 00/ 200 200 00/ 5,600 5,767 4,721 879 840/ 5,900 5,767 4,721 1,179 800/ $ 195,000 $ $ 450 $ 194,550 00/ 150,000 16,072 133,928 110/ - 210,221 - - 00/ 90,000 - 552 89,448 10/ 110,000 - - 110,000 00/ - 40,411 - - 00/ 545,000 250,632 17,074 S 527,926 30/ $ - $ 16,149 $ - $ 00/ 16,149 - - 00/ $ 200,000 - $ - 123,581 $ - $ - 200,000 - 00/ 00/ 200,000 123,581 - 200,000 00/ $ - $ 28,445 $ - $ - 00/ 28,445 - - 00/ $ 45,000 800 - $ - $ - $ - 6,291 45,000 800 (6,291) 00/ 00/ 00/ 45,800 6,291 39,509 140/ 24 Packet Pg. 35 I 6.2.b I Page 2 of 6 C ITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2022 Amended 12/31/2021 12/31/2022 Amount Title Budget Expenditures Expenditures Remaining %Spent STREETFUND (111) 1 SALARIES AND WAGES $ 749,110 $ 706,903 $ 693,766 $ 55,344 9M 2 OVERTIME 38,400 66,900 56,047 (17,647) 1469 3 BENEFITS 347,919 354,366 342,596 5,323 9M 4 UNIFORMS 6,000 5,432 5,212 788 879 5 SUPPLIES 263,000 166,810 214,299 48,701 819 6 SMALL EQUIPMENT 20,000 3,565 3,925 16,075 209 7 PROFESSIONAL SERVICES 23,210 9,383 20,410 2,800 8M 8 COMMUNICATIONS 4,500 6,878 7,077 (2,577) 1579 9 TRAVEL 1,000 - - 1,000 09 10 RENTAL/LEASE 290,150 247,814 290,729 (579) 1009 11 INSURANCE 184,111 148,533 184,111 0 1009 12 UTILITIES 273,730 267,364 262,744 10,986 969 13 REPAIRS&MAINTENANCE 72,000 62,125 44,890 27,110 629 14 MISCELLANEOUS 8,000 12,399 3,771 4,229 470 15 MACHINERY/EQUIPMENT 30,000 - 21,382 8,618 719 16 GENERAL OBLIGATION BOND PRINCIPAL 4,270 4,214 4,263 7 1009 17INTEREST 380 440 370 10 979 COMBINED STREEI'CONST/IMPROVE(112) 18 PROFESSIONAL SERVICES 19 REPAIR & MAINTENANCE 20 INTERFUND SUBSIDIES 21 LAND 22 CONSTRUCTION PROJECTS 23 INTERGOVERNMENTAL LOANS 24 INTEREST MUNICIPAL ARTS ACQUIS. FUND (117) 25 SUPPLIES 26 SMALL EQUIPMENT 27 PROFESSIONAL SERVICES 28 TRAVEL 29 RENTAL/LEASE 30 REPAIRS & MAINTENANCE 31 MISCELLANEOUS MEMO RIAL S TREET TREE FUND (118) 32 INTERFUND SUBSIDIES HO TEL/MO TEL TAX REVENUE FUND (120) 33 PROFESSIONAL SERVICES 34 MISCELLANEOUS 35 INTERFUND SUBSIDIES EMPLO YEE PARKING PERMIT FUND (121) 36 SUPPLIES 37 PROFESSIONAL SERVICES YOUTH SCHOLARSHIP FUND (122) 38 SUPPLIES 39 MISCELLANEOUS TOURISM PROMOTIONAL FUND/ARTS (123) 40 PROFESSIONAL SERVICES $ 2,315,780 $ 2,063,126 $ 2,155,590 $ 160,190 9M $ 3,159,560 $ 1,470,335 $ 2,002,403 $ 1,157,157 639 1,508,270 160,087 288,369 1,219,901 199 108,975 62,743 39,728 69,247 369 - 3,836 83,013 (83,013) 09 8,018,521 684,775 2,867,677 5,150,844 369 72,220 72,201 72,201 19 1009 1,250 1,591 1,230 20 989 $ 12,868,796 $ 2,455,569 $ 5,354,622 $ 7,514,174 429 $ 4,700 $ 2,144 $ 2,034 $ 2,666 430 1,700 - - 1,700 M 180,000 80,588 120,329 59,671 679 80 - - 80 09 2,000 - - 2,000 09 300 - - 300 M 6,600 3,774 3,082 3,518 479 $ 195,380 $ 86,505 $ 125,445 $ 69,935 649 $ - $ 20,487 $ - $ 09 $ - $ 20,487 $ - $ 0° $ 95,900 $ 80,111 $ 107,715 $ (11,815) 1129 1,000 - - 1,000 09 4,000 4,000 4,000 - 1000 $ 100,900 $ 84,111 $ 111,715 $ (10,815) 1119 $ 1,790 $ 1,266 $ 740 $ 1,050 419 25,090 25,090 25,090 - 1009 $ 26,880 $ 26,356 $ 25,830 $ 1,050 960 $ - $ - $ 322 $ (322) 09 3,000 225 - 3,000 09 $ 3,000 $ 225 $ 322 $ 2,678 110 $ 28,200 $ 14,621 $ 18,487 $ 9,713 669 $ 28,200 $ 14,621 $ 18,487 $ 9,713 669 25 Packet Pg. 36 I 6.2.b I Page 3 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2022 Amended 12/31/2021 12/31/2022 Amount Title Budget Expenditures Expenditures Remaining %Spent REAL ESTATE EXC ISE TAX 2 (125) 1 SUPPLIES $ 21,000 $ 66,065 $ 17,852 $ 3,148 854 2 PROFESSIONAL SERVICES 469,320 136,099 1,029,183 (559,863) 2199 3 REPAIRS & MAINTENANCE 668,258 265,601 196,512 471,746 294 4 INTERFUND SUBSIDIES 2,534 - - 2,534 M 5 CONSTRUCTION PROJECTS 3,428,576 386,697 1,501,898 1,926,678 444 $ 4,589,688 $ 854,462 $ 2,745,445 $ 1,844,243 6M REAL ESTATE EXCISE TAXI (126) 6 PROFESSIONAL SERVICES 7 REPAIRS & MAINTENANCE 8 INTERFUND SUBSIDIES 9 LAND 10 CONSTRUCTION PROJECTS 11 GENERAL OBLIGATION BONDS 12 INTEREST 13 OTHER INTEREST & DEBT SERVICE COSTS GIFTS CATALOG FUND (127) 14 SUPPLIES 15 PROFESSIONAL SERVICES 16 MISCELLANEOUS 17 INTERFUND SUBSIDIES CEMETERY MAINTENANCFIIMPROVEMENT(130) 18 SALARIES AND WAGES 19 OVERTIME 20 BENEFIT S 21 UNIFORMS 22 SUPPLIES 23 SUPPLIES PURCHASED FOR INVENTORY/RESALE 24 PROFESSIONAL SERVICES 25 COMMUNICATIONS 26 TRAVEL 27 RENTAL/LEASE 28 UTILITIES 29 REPAIRS & MAINTENANCE 30 MISCELLANEOUS PARKS TRUSTFUND (136) 31 PROFESSIONAL SERVICES CEMETERY MAINTENANCE TRUSTFUND (137) 32 SMALL EQUIPMENT 32 MACHINERY/EQUIPMENT SISTER CITY COMMISSION (138) 34 SUPPLIES 35 TRAVEL 36 MISCELLANEOUS BUSINESS IMPROVEMENT DISTRICT FUND (140) 37 SUPPLIES 38 PROFESSIONAL SERVICES 39 MISCELLANEOUS EDMONDS RESCUEPLAN FUND (142) 40 PROFESSIONAL SERVICES TREE FUND (143) 41 SUPPLIES 42 PROFESSIONAL SERVICES 43 LAND 2012 LTGO DEBT SERVIC FUND (231) 44 GENERAL OBLIGATION BOND 45 INTEREST 46 DEBT ISSUE COSTS 47 OTHER INTEREST & DEBT SERVICE COSTS $ 673,827 $ 398,138 $ 609,660 $ 64,167 909 878,353 210,207 37,746 840,607 44 144,970 138,725 140,275 4,695 979 - 49,859 - - M 526,057 358,204 99,685 426,372 194 149,820 144,529 149,814 6 10M 110,640 117,039 110,629 11 1004 - - 980 (980) M $ 2,483,667 $ 1,416,700 $ 1,148,788 $ 1,334,879 464 $ 105,000 $ 29,033 $ 83,495 $ 21,505 804 6,500 - - 6,500 09 600 - 174 426 294 26,300 26,300 26,300 - 1004 $ 138,400 $ 55,333 $ 109,969 $ 28,431 799 $ 119,837 $ 97,374 $ 106,163 $ 13,674 899 3,500 841 1,012 2,488 294 41,069 38,946 39,659 1,410 979 1,000 490 - 1,000 04 7,000 2,904 4,115 2,885 599 20,000 27,786 25,008 (5,008) 1259 4,200 1,445 1,695 2,505 409 1,700 1,683 1,724 (24) 1019 500 - - 500 04 11,690 16,650 11,809 (119) 1019 5,565 5,195 5,706 (141) 10M 500 - 3,536 (3,036) 7079 4,000 2,717 9,741 (5,741) 2444 $ 220,561 $ 196,031 $ 210,167 $ 10,394 959 $ 50,000 $ - $ 3,804 $ 46,196 M $ 50,000 $ - $ 3,804 $ 46,196 M $ 25,000 $ - $ $ 25,000 04 - 19,211 - M $ 25,000 $ 19,211 $ $ 25,000 M $ 1,500 $ - $ - $ 1,500 M 4,500 - - 4,500 04 5,900 - 70 5,830 19 $ 11,900 $ - $ 70 $ 11,830 14 $ 4,050 $ 1,313 $ 13,335 $ (9,285) 3294 77,535 61,823 64,701 12,834 8M 6,095 3,533 2,615 3,480 4M 87,680 6,669 80,651 7,029 929 $ 5,116,606 $ 1,077,204 $ 1,027,076 $ 4,089,530 209 5,116,606 1,077,204 1,027,076 4,089,530 2M $ 1,000 $ $ - $ 1,000 M 14,800 - 14,800 04 199,000 - - 199,000 M 214,800 - - 214,800 04 550,000 $ 2,931,438 $ 230,000 $ 320,000 424 61,370 55,161 80,704 (19,334) 1329 - 60,455 - - 04 - - 481 (481) 09_ Packet Pg. 37 1 I 6.2.b I Page 4 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2022 Amended 12/31/2021 12/31/2022 Amount Title Budget Expenditures Expenditures Remaining %Spent PARKS CONSTRUCTION FUND (332) 1 PROFESSIONAL SERVICES $ 95,832 $ 182,551 $ 916,696 $ (820,864) 9579 2 REPAIR& MAINTENANCE - 45,191 - - M 3 INTERFUND SUBSIDIES 63,000 - 62,656 344 990 4 CONSTRUCTION PROJECTS 7,807,188 3,440,714 5,296,522 2,510,666 6M 5 GENERAL OBLIGATION BONDS - - 45,000 (45,000) 09 6INTEREST - - 51,009 (51,009) 09 7 DEBT ISSUE COSTS 98,398 19,926 - 98,398 M $ 8,064,418 $ 3,688,382 $ 6,371,883 $ 1,692,535 799 WATER FUND (421) 8 SALARIES AND WAGES 9 OVERTIME 10 BENEFIT S 11 UNIFORMS 12 SUPPLIES 13 WATER PURCHASED FOR RESALE 14 SUPPLIES PURCHASED FOR INVENTORY/RESALE 15 SMALL EQUIPMENT 16 PROFESSIONAL SERVICES 17 COMMUNICATIONS 18 TRAVEL 19 EXCISE TAXES 20 RENTALILEASE 21INSURANCE 22 UTILITIES 23 REPAIRS & MAINTENANCE 24 MISCELLANEOUS 25 INTERFUND SUBSIDIES 26 MACHINERY/EQUIPMENT 27 CONSTRUCTION PROJECTS 28 GENERAL OBLIGATION BONDS 29 REVENUE BONDS 30 INTERGOVERNMENTAL LOANS 31 INTEREST 32 DEBT ISSUE COSTS 33 OTHER INTEREST & DEBT SERVICE COSTS STORM FUND (422) 34 SALARIES AND WAGES 35 OVERTIME 36 BENEFIT S 37 UNIFORMS 38 SUPPLIES 39 SMALL EQUIPMENT 40 PROFESSIONAL SERVICES 41 COMMUNICATIONS 42 TRAVEL 43 EXCISE TAXES 44 RENTAL/LEASE 45INSURANCE 46 UTILITES 47 REPAIR & MAINTENANCE 48 MISCELLANEOUS 49 INTERFUND SUBSIDIES 50 CONSTRUCTION PROJECTS 51 GENERAL OBLIGATION BONDS 52 REVENUE BONDS 53 INTERGOVERNMENTAL LOANS 54 INTEREST 55 DEBT ISSUE COSTS 56 OTHER INTEREST & DEBT SERVICE COSTS $ 845,346 $ 643,756 $ 731,112 $ 114,234 869 24,000 22,779 17,170 6,830 729 330,700 276,016 318,229 12,471 960 4,000 3,559 3,560 440 899 150,000 127,034 124,598 25,402 839 2,170,000 2,084,898 2,137,891 32,109 999 170,000 179,256 151,916 18,084 899 11,000 4,437 3,796 7,204 359 2,237,439 1,185,709 1,364,200 873,239 619 30,000 30,795 33,979 (3,979) 1130 200 - - 200 09 1,649,700 1,440,800 1,437,913 211,787 879 153,740 124,791 149,838 3,902 979 122,359 98,196 122,359 (0) 1000 35,000 33,755 37,023 (2,023) 1069 176,130 168,718 27,602 148,528 169 123,600 176,391 190,619 (67,019) 1549 645,370 644,116 645,366 4 1009 10,000 - 10,044 (44) 1000 1,998,334 1,321,534 87,212 1,911,122 49 2,870 4,885,584 2,863 7 1009 399,780 385,096 297,779 102,001 749 25,840 25,839 25,839 1 1009 180,580 196,440 204,784 (24,204) 1139 - 41,507 - - 09 - - 868 (868) 09 $ 11,495,988 $ 14,101,006 $ 8,126,560 $ 3,369,428 719 $ 745,324 $ 671,440 $ 750,851 $ (5,527) 1019 26,000 38,296 15,688 10,312 6M 296,877 289,585 313,713 (16,836) 1060 6,500 7,784 7,388 (888) 1149 46,000 36,190 57,152 (11,152) 1249 4,000 304 2,090 1,910 529 3,481,263 1,624,484 3,403,849 77,414 989 3,200 6,267 6,547 (3,347) 2059 4,300 510 1,982 2,318 469 470,100 613,142 676,148 (206,048) 1449 267,847 263,357 262,799 5,048 989 82,335 66,228 82,335 (0) 1009 10,500 12,979 14,622 (4,122) 1399 67,130 90,109 14,528 52,602 229 232,300 274,220 239,323 (7,023) 10M 297,787 282,330 281,980 15,807 959 3,137,333 590,386 470,152 2,667,181 159 104,540 2,439,746 104,539 1 1009 195,390 188,235 145,430 49,960 749 53,590 53,576 61,590 (8,000) 1159 101,180 110,957 114,191 (13,011) 1130 - 19,856 - - 09 - - 383 (383) 09 $ 9,633,496 $ 7,679,979 $ 7,027,281 $ 2,606,215 730 27 Packet Pg. 38 I 6.2.b I Page 5 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2022 Amended 12/31/2021 12/31/2022 Amount Title Budget Expenditures Expenditures Remaining %Spent SEWER FUND (423) 1 SALARIES AND WAGES $ 2,101,661 $ 1,778,973 $ 1,838,475 $ 263,186 87 2 OVERTIME 95,000 135,661 131,671 (36,671) 1394 3 BENEFITS 849,508 764,129 738,594 110,914 87 4 UNIFORMS 9,500 8,924 10,450 (950) 11M 5 SUPPLIES 421,000 373,294 282,817 138,183 670 6 FUEL CONSUMED 60,000 55,215 - 60,000 M 7 SUPPLIES PURCHASED FOR INV OR RESALE 4,000 - - 4,000 M 8 SMALL EQUIPMENT 35,000 185,450 121,415 (86,415) 3470 9 PROFESSIONAL SERVICES 2,468,859 4,795,156 3,805,477 (1,336,618) 1540 10 COMMUNICATIONS 43,000 44,819 47,615 (4,615) 1119 11 TRAVEL 5,000 4,390 510 4,490 100 12 EXCISE TAXES 978,000 1,115,815 1,107,964 (129,964) 11M 13 RENTAL/LEASE 319,732 328,786 316,133 3,599 99° 14 INSURANCE 227,407 162,851 203,936 23,471 9M 15 UTILITIES 1,532,060 1,762,479 2,676,252 (1,144,192) 17M 16 REPAIR&MAINTENANCE 1,685,589 505,142 838,632 846,957 5M 17 MISCELLANEOUS 126,350 122,482 261,699 (135,349) 2074 19 INTERFUND SUBSIDIES 6,687,739 7,225,179 2,033,530 4,654,209 3M 18 MACHINERY/EQUIPMENT - 194,550 168,958 (168,958) M 20 CONSTRUCTION PROJECTS 12,956,488 9,547,918 3,500,274 9,456,214 274 21 GENERAL OBLIGATION BONDS 126,500 982,889 126,490 10 10M 22 REVENUE BONDS 89,840 86,670 71,791 18,049 8M 23 INTERGOVERNMENTAL LOANS 174,610 173,888 174,591 19 10M 24 INTEREST 356,980 377,827 357,001 (21) 10M 25 DEBT ISSUE COSTS - 8,570 - - M 26 OTHER INTEREST & DEBT SERVICE COSTS - 4,430 5,657 (5,657) M $ 31,353,823 $ 30,745,487 $ 18,819,933 $ 12,533,890 6W BOND RESERVE FUND (424) 27 REVENUE BONDS $ 810,010 $ 785,000 $ 810,000 $ 10 1000 28 INTEREST 1,178,700 1,200,834 1,178,684 16 1000 $ 1,988,710 $ 1,985,834 $ 1,988,684 $ 26 1000 28 Packet Pg. 39 I 6.2.b I Page 6 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2022 Amended 12/31/2021 12/31/2022 Amount Title Budget Expenditures Expenditures Remaining %Spent EQ UIPMENT RENTAL FUND (511) 1 SALARIES AND WAGES $ 275,712 $ 274,696 $ 266,855 $ 8,857 97 2 OVERTIME 2,000 6,986 5,666 (3,666) 28M 3 BENEFITS 112,077 112,581 96,452 15,625 86° 4 UNIFORMS 1,500 1,344 1,571 (71) 105° 5 SUPPLIES 120,000 76,444 91,607 28,393 760 6 FUEL CONSUMED 1,000 - - 1,000 09 7 SUPPLIES PURCHASED FOR INVENTORY/RESALE 383,000 150,503 372,851 10,149 970 8 SMALL EQUIPMENT 58,000 6,129 5,651 52,349 100 9 PROFESSIONAL SERVICES 46,750 1,742 1,471 45,279 39 10 COMMUNICATIONS 3,000 2,280 2,480 520 8M 11 TRAVEL 1,000 - - 1,000 09 12 RENTAL/LEASE 11,160 12,232 10,422 738 9M 13 INSURANCE 49,172 39,334 51,903 (2,731) 1064 14 UTILITIES 14,000 16,153 20,064 (6,064) 14M 15 REPAIRS&MAINTENANCE 60,000 44,400 75,668 (15,668) 1264 16 MISCELLANEOUS 12,000 13,052 7,870 4,130 664 17 MACHINERY/EQUIPMENT 1,080,000 6,909 472,631 607,369 444 $ 2,230,371 $ 764,786 $ 1,483,163 $ 747,208 664 TECHNOLOGY RENTAL FUND (512) 18 SALARIES AND WAGES $ 494,974 $ 328,973 $ 388,239 $ 106,735 784 19 OVERTIME 2,000 2,781 1,286 714 644 20 BENEFITS 169,628 104,020 137,337 32,291 81° 21 SUPPLIES 5,000 5,107 8,996 (3,996) 180° 22 SMALL EQUIPMENT 357,900 59,655 148,972 208,928 424 23 PROFESSIONAL SERVICES 61,860 34,631 45,506 16,354 744 24 COMMUNICATIONS 58,770 66,568 67,134 (8,364) 1144 25 TRAVEL 1,500 - 296 1,204 2M 26 RENTAL/LEASE 7,460 7,181 4,460 3,000 6M 27 REPAIRS&MAINTENANCE 767,220 448,409 471,776 295,445 614 28 MISCELLANEOUS 5,000 4,202 3,929 1,071 79° 29 MACHINERY/EQUIPMENT 61,000 - 269,346 (208,346) 4424 $ 1,992,312 $ 1,061,528 $ 1,547,277 $ 445,035 780 FIREMAN'S PENSION FUND (617) 30 BENEFITS $ - $ 21,287 $ - $ - M 31 PENSION AND DISABILITY PAYMENTS 65,711 09 32 PROFESSIONAL SERVICES 11,500 - 0° 33 INTERFUND SUBSIDIES 36,617 - 09 $ - $ 135,115 $ - $ - 0° TOTAL EXPENDITURE ALL FUNDS $ 151,069,765 $ 114,545,327 $ 107,585,855 $ 43,483,910 714 29 Packet Pg. 40 6.2.b Page 1 of I C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY Title CITY COUNCIL OFFICE OF MAYOR HUMAN RESOURCES MUNICIPAL COURT CITY CLERK ADMINISTRATIVE SERVICES CITY ATTORNEY NON -DEPARTMENTAL POLICE SERVICES SATELLITE OFFICE COMMUNITY SERVICESTCONOMIC DEV. DEVELOPMENT SERVICES HUMAN SERVICES PROGRAM PARKS& RECREATION PUBLIC WORKS FACILITIES MAINTENANCE 2022 Amended 12/31/2021 12/31/2022 Amount Budget Expenditures Expenditures Remaining %Spent $ 498,826 $ 333,112 $ 349,871 $ 148,955 70% 444,165 337,753 359,056 85,109 81% 825,252 694,985 913,570 (88,318) 111% 1,606,428 1,198,233 1,353,088 253,340 84% - 561,793 - - 0% 2,551,607 1,349,338 2,295,009 266,598 90% 971,780 842,071 947,473 24,307 97% 15,574,457 11,155,049 13,322,719 2,251,738 86% 13,493,696 11,853,454 13,528,817 (35,121) 100.26% 172,416 8,908 94,770 77,646 55% 829,589 663,128 751,667 77,922 91% 4,201,739 2,997,284 3,760,467 441,272 89% 467,009 110,607 189,038 277,971 40% 5,413,359 4,337,170 4,858,211 555,148 90% 3,639,251 3,183,430 3,306,470 332,781 91% 3,450,275 2,566,698 2,496,194 954,081 72% $ 54,139,849 $ 42,193,014 $ 48,516,420 $ 5,623,429 90% CITY OF EDMO NDS EXPENDITURES - UTILITY- BY FUND IN SUMMARY Title 2022 Amended Budget 12/31/2021 Expenditures 12/31/2022 Expenditures Amount Remaining %Spent WATER UTILITY FUND $ 11,495,988 $ 14,101,006 $ 8,126,560 $ 3,369,428 71% STORM UTILITY FUND 9,633,496 7,679,979 7,027,281 2,606,215 73% SEWER/WWTP UTILITY FUND 31,353,823 30,745,487 18,819,933 12,533,890 60% BOND RESERVE FUND 1,988,710 1,985,834 1,988,684 26 100% $ 54,472,017 $ 54,512,306 $ 35,962,457 $ 18,509,560 66% 30 Packet Pg. 41 I 6.2.b I Page 1 of 2 C ITY OF EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL Title 2022 Amended Budget 12/31/2021 Expenditures 12/31/2022 Expenditures Amount Remaining %Spent CITY COUNCIL SALARIES AND WAGES $ 204,132 $ 202,316 $ 193,171 $ 10,961 95% BENEFITS 121,868 103,142 94,835 27,033 78% SUPPLIES 2,000 3,874 3,228 (1,228) 161% SERVICES 170,826 23,780 58,637 112,189 34% $ 498,826 $ 333,112 $ 349,871 $ 148,955 70% O FFIC E O F MAYO R SALARIES AND WAGES $ 232,296 $ 229,798 $ 248,540 $ (16,244) 107% BENEFITS 81,787 80,210 85,526 (3,739) 105% SUPPLIES 1,500 463 3,674 (2,174) 245% SERVICES 128,582 27,282 21,317 107,265 17% $ 444,165 $ 337,753 $ 359,056 $ 85,109 81% HUMAN RES O URC IDS SALARIES AND WAGES $ 398,299 $ 367,627 $ 478,497 $ (80,198) 120% BENEFITS 142,526 136,696 158,618 (16,092) 111% SUPPLIES 13,600 2,647 1,998 11,602 15% SERVICES 270,827 188,015 274,458 (3,631) 101% $ 825,252 $ 694,985 $ 913,570 $ (88,318) 111% MUNICIPAL C O URT SALARIES AND WAGES $ 1,109,856 $ 699,889 $ 890,924 $ 218,932 80% BENEFITS 255,994 224,191 265,724 (9,730) 104% SUPPLIES 11,600 11,448 11,211 389 97% SERVICES 228,978 239,585 185,229 43,749 81% MACHINERY/EQUIPMENT 23,120 - - 0% $ 1,606,428 $ 1,198,233 $ 1,353,088 $ 253,340 84% CITY CLERK SALARIES AND WAGES $ - $ 252,938 $ - $ - 0% BENEFITS - 101,724 - - 0% SUPPLIES - 4,199 - - 0% SERVICES - 202,933 - - 0% $ - $ 561,793 $ - $ - 0% ADNIINISTRATTVE SERVICES SALARIES AND WAGES $ 1,549,823 $ 931,685 $ 1,459,628 $ 90,195 94% BENEFITS 461,578 293,614 432,872 28,706 94% SUPPLIES 13,000 6,605 13,156 (156) 101% SERVICES 527,206 117,434 379,353 147,853 72% $ 2,551,607 $ 1,349,338 $ 2,285,009 $ 266,598 90% C ITY ATTO RNEY SERVICES $ 971,780 $ 842,071 $ 947,473 $ 24,307 97% $ 971,780 $ 842,071 $ 947,473 $ 24,307 97% NON -DEPARTMENTAL SALARIES AND WAGES $ 101,750 $ - $ - $ 101,750 0% BENEFITS 145,504 26,878 128,335 17,169 88% SUPPLIES 5,000 1,467 - 5,000 0% SERVICES 13,557,955 10,358,605 11,937,396 1,620,559 88% INTERFUND SUBSIDIES 1,435,000 707,870 935,000 500,000 65% DEBT SERVICE - PRINCIPAL 55,170 54,529 180,164 (124,994) 327% DEBT SERVICE - INTEREST 274,078 5,699 141,824 132,254 52% $ 15,574,457 $ 11,155,049 $ 13,322,719 $ 2,251,738 86% PO LIC E SERVIC TS SALARIES AND WAGES $ 8,803,512 $ 7,825,456 $ 8,294,956 $ 508,556 94% BENEFITS 3,026,876 2,675,737 2,842,733 184,143 94% SUPPLIES 281,569 278,194 472,297 (190,728) 168% SERVICES 1,381,739 958,154 1,310,985 70,754 95% MACHINERY/EQUIPMENT 115,913 607,846 (607,846) 0% $ 13,493,696 $ 11,853,454 $ 13,528,817 $ (35,121) 100% S ATELLITE O FFIC E SALARIES AND WAGES $ 29,930 $ - $ 18,798 $ 11,132 63% BENEFIT S 5,910 3,541 2,369 60% SUPPLIES 12,000 - 11,057 943 92% SERVICES 124,576 8,908 61,374 63,202 49% $ 172,416 $ 8,908 $ 94,770 $ 77,646 55% Packet Pg. 42 I 6.2.b I Page 2 of 2 C PIY OF EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2022 Amended 12/31/2021 12/31/2022 Amount Title Budget Expenditures Expenditures Remaining %Spent COMMUNITY SERVICES/ECON DEV. SALARIES AND WAGES $ 409,557 $ 359,240 $ 359,665 $ 49,892 88% BENEFITS 119,661 93,105 99,042 20,619 83% SUPPLIES 4,075 999 661 3,414 16% SERVICES 296,296 209,785 292,298 3,998 99% $ 829,589 $ 663,128 $ 751,667 $ 77,922 91% DEVELO PMEVT S ERVIC ES /PLANNING SALARIES AND WAGES BENEFIT S SUPPLIES SERVICES MACHINERY/EQUIPMENT HUMAN SERVICES PROGRAM SALARIES AND WAGES BENEFIT S SUPPLIES SERVICES MACHINERY/EQUIPMENT PARKS & REC REATIO N SALARIES AND WAGES BENEFIT S SUPPLIES SERVICES PUBLIC WORKS ADMINIS TRATIO N SALARIES AND WAGES BENEFIT S SUPPLIES SERVICES FACILITIES MAINTENANCE SALARIES AND WAGES BENEFIT S SUPPLIES SERVICES MACHINERY/EQUIPMENT ENGINEERING SALARIES AND WAGES BENEFIT S SUPPLIES SERVICES TOTAL GENERAL FUND EXPENDITURES $ 2,128,872 $ 1,835,248 $ 2,141,549 $ (12,677) 101% 709,786 636,524 718,552 (8,766) 101% 23,400 13,983 9,526 13,874 41% 1,339,681 511,530 890,841 448,840 66% - - - - 0% $ 4,201,739 $ 2,997,284 $ 3,760,467 $ 441,272 89% $ 108,166 $ 42,518 $ 85,126 $ 23,040 79% 30,343 9,139 23,528 6,815 78% 15,000 22,025 6,159 8,841 41% 313,500 36,925 68,617 244,883 22% - - 5,608 (5,608) 0% 467,009 110,607 189,038 277,971 40% $ 2,758,493 $ 2,271,903 $ 2,556,516 $ 201,977 93% 888,175 797,963 854,511 33,664 96% 166,640 179,518 239,386 (72,746) 144% 1,600,051 1,087,785 1,207,797 392,254 75% $ 5,413,359 $ 4,337,170 $ 4,858,211 $ 555,148 90% $ 419,664 $ 349,234 $ 216,662 $ 203,002 52% 132,719 98,660 85,283 47,436 64% 9,600 8,669 6,455 3,145 67% 93,215 88,667 83,236 9,979 89% $ 655,198 $ 545,230 $ 391,636 $ 263,562 60% 860,456 800,997 885,086 (24,630) 103% 369,679 336,792 358,436 11,243 97% 128,000 182,551 124,974 3,026 98% 1,821,960 1,246,358 1,046,582 775,378 57% 270,180 81,116 189,064 30% $ 3,450,275 $ 2,566,698 $ 2,496,194 $ 954,081 72% $ 1,981,448 $ 1,750,547 $ 1,980,420 $ 1,029 100% 724,208 679,218 703,594 20,614 97% 2,200 1,937 3,529 (1,329) 160% 276,197 206,498 227,291 48,906 82% $ 2,984,053 $ 2,638,200 $ 2,914,834 $ 69,219 98% $ 54,139,849 $ 42,193,014 $ 48,516,420 $ 5,623,429 90% 32 Packet Pg. 43 6.2.b GENERAL FUND OVERVIEW BALANCES CHANGE IN FUND BALANCES GENERAL FUND ---- ACTUAL ---- ---- ACTUAL ---- o & SUBFUNDS 12/31 /2022 12/31 /2022 Q4 YTD 0. Fund Balance Cash Balance v 001-General Fund $ 12,580,242 $ 7,166,093 $ 798,653 $ (3,335,076: 009-Leoff-Medical Ins. Reserve 232,816 234,598 71,229 (22,402; ii 011-Risk Management Reserve Fund 25,000 25,000 - - 2' t 012-Contingency Reserve Fund 1,782,150 1,782,150 - - 0 014-Historic Preservation Gift Fund 11,701 11,701 (4,721) (4,721 2t 016-Building Maintenance 4,438,877 4,438,877 21,676 38,877 N c 017 - Marsh Restoration & Preservation 849,767 849,766 - 1,150 CN 018 - Edmonds Homelessness Response Fd 200,000 200,000 - 200,000 m Total General Fund & Subfunds $ 20,120,554 $ 14,708,185 1 $ 886,838 $ (3,122,172 m *$8,067,160 of the fund balance in Fund 001 added to the $1,782,150 balance in Fund 012, represent the required c 20% operating reserve. E L There are no interfund loans outstanding at this time. a 0 Q. m c GOVERNMENTAL FUNDS OVERVIEW LL 0 2 BALANCES CHANGE IN FUND BALANCES N 0 ---- ACTUAL ---- ---- ACTUAL ---- N L GOVERNMENTAL FUNDS 12/31 /2022 12/31 /2022 Q4 YTD E Fund Balance Cash Balance 0) a� General Fund & Subfunds $ 20,120,554 $ 14,708,185 $ 886,838 $ (3,122,172 Special Revenue 15,309,063 24,148,272 (696,932) 1,657,833 a Capital Projects - Fund 332 (216,013) 351,842 (2,112,287) (4,329,876; p Total Governmental Funds $ 35,213,604 $ 39,208,299 $ (1,922,382) $ (5,794,214: V c m E t .r r a *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 33 Packet Pg. 44 6.2.b SPECIAL REVENUE FUNDS OVERVIEW BALANCES CHANGE IN FUND BALANCES GOVERNMENTAL ---- ACTUAL ---- ---- ACTUAL ---- o SPECIAL REVENUE 12/31/2022 12/31/2022 Q4 YTD 0. Fund Balance Cash Balance v 104 - Drug Enforcement Fund $ 70,323 $ 70,823 $ 260 $ (4,852 111 - Street Fund 600,778 494,964 21,142 (350,387 112- Combined Street Const/Improve 1,173,205 (114,512) (554,106) (1,065,243 21 117 - Municipal Arts Acquis. Fund 660,370 680,595 (30,853) 11,492 120 - Hotel/Motel Tax Revenue Fund 80,019 109,731 (24,453) 8,904 p 121- Employee Parking Permit Fund 78,117 78,512 (11,580) 1,594 122 - Youth Scholarship Fund 15,841 15,913 617 1,581 c 123 -Tourism Promotional Fund/Arts 119,211 115,144 83 23,239 N 125 -Real Estate Tax 2 3,334,174 3,512,820 (403,008) (719,241 126 - Real Estate Excise Tax 1 * 4,186,021 4,146,205 137,877 872,682 127 - Gifts Catalog Fund 3,204,313 3,205,895 (53,452) 2,902,788 aEi m 130 - Cemetery Maintenance/Improvement 279,615 284,927 (13,516) 13,409 136 - Parks Trust Fund 168,068 169,129 (493) (521 ca 137 - Cemetery Maintenance Trust Fund 1,148,775 1,154,473 6,900 41,700 .� 138 - Sister City Commission 20,738 20,817 2,571 5,257 . 140 -Business Improvement Disrict 40,398 47,854 (20,884) 11,267 d 141 -Affordable and Supportive Housing Fd 234,320 226,927 25,527 74,906 142 - Edmonds Rescue Plan Fund (342,018) 9,691,259 219,564 (386,906; c 143 - Tree Fund 236,796 236,796 870 216,163 y= Total Special Revenue $ 15,309,063 $ 24,148,272 $ (696,932) $ 1,657,833 *$200,000 of the fund balance in Fund 126 has been reserved for Marsh Restoration Funding, as well as $700,000 for •T the purchase of Open Space. c ENTERPRISE FUNDS OVERVIEW ii 21 O 2 N N O N BALANCES CHANGE IN FUND BALANCES ---- ACTUAL ---- ---- ACTUAL ---- E ENTERPRISE FUNDS 12/31/2022 12/31/2022 Q4 YTD a) U a� Fund Balance Cash Balance a� 421 -Water Utility Fund $ 31,412,208 $ 9,630,080 $ (253,438) $ 2,685,040 a� Q 422-Storm Utility Fund* 15,267,329 5,378,103 (1,303,028) (380,049, p 423 - Sewer/WWTP Utility Fund 59,326,995 15,547,546 (3,398,191) (1,025,535. V 424 - Bond Reserve Fund 853,134 853,134 4,166 9,174 411 -Combined Utility Operation - - (123,705) - Total Enterprise Funds $ 106,859,666 $ 31,408,863 $ (5,074,197) $ 1,288,630 Q *$250,000 of the Storm Utility Fund Balance has been reserved for Marsh Restoration Funding. *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 34 Packet Pg. 45 6.2.b SUMMARY OVERVIEW BALANCES CHANGE IN FUND BALANCES ---- ACTUAL ---- ---- ACTUAL ---- o CITY-WIDE 12/31 /2022 12/31 /2022 Q4 YTD m Fund Balance Cash Balance Governmental Funds $ 35,213,604 $ 39,208,299 $ (1,922,382) $ (5,794,214 O Enterprise Funds 106,859,666 31,408,863 (5,074,197) 1,288,630 c ii Internal Services Fund 10,385,718 6,062,547 (270,079) 98,167 Total City-wide Total $ 152,458,988 $ 76,679,709 $ (7,266,658) $ (4,407,417 0 2t N N O N L d INTERNAL SERVICE FUNDS OVERVIEW 0 E BALANCES CHANGE IN FUND BALANCES d INTERNAL SERVICE ---- ACTUAL ---- ---- ACTUAL ---- c FUNDS 12/31 /2022 12/31 /2022 Q4 YTD 0. Fund Balance Cash Balance 511 - Equipment Rental Fund $ 9,568,600 $ 5,382,794 $ (129,012) $ 360,089 c 512 -Technology Rental Fund 817,118 679,753 (141,068) (261,923 u- Total Internal Service Funds $ 10,385,718 $ 6,062,547 $ (270,079) $ 98,167 0 N N O N L E a) V Y Q E 0 U r c m E t .r r Q *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 35 Packet Pg. 46 6.3 City Council Agenda Item Meeting Date: 02/21/2023 Written Public Comments Staff Lead: City Council Department: City Council Preparer: Beckie Peterson Background/History N/A Staff Recommendation Acknowledge receipt of written public comments. Narrative Public comments submitted to the web form for public comments <https://www.edmondswa.gov/publiccomment> between February 3, 2023 and February 15, 2023. Attachments: Edmonds City Council Public Comments 20230221 Packet Pg. 47 6.3.a Edmonds City Council Public Comments — February 21, 2023 Submitted on: 2/3/2023 2:38:08 PM Name: Sasha Kemble City of Residence: Edmonds Agenda Topic: School Zone Speed Cameras Comments: Thank you for considering the speed cameras in Edmonds' school zones. I am a neighbor to Edmonds-Woodway High School, and regularly walk, ride my bike, and drive in the area. As an adult who tries to be visible and cautious when interacting with traffic, I've still had a few close calls with people speeding close to EWHS. I often worry about children and teens crossing 212th or 76th, who might be less visible to an inattentive driver going 10 over the limit. Everyone in the community deserves the right to safely enjoy our neighborhood streets. While I wish better infrastructure (and more considerate driver behavior) existed, I firmly believe that we need to act promptly to address speeding in school zones before we are faced with a preventable tragedy, impacting a child or teen. For this reason, I encourage you to vote in favor of speed cameras in school zones as a step that can be swiftly implemented to begin making our streets more safe for all road users. Thank you. Submitted on: 2/7/2023 1:44:25 PM Name: Lindsey Dustin City of Residence: Edmonds Agenda Topic: School zone cameras Comments: Please approve the installation of speed zone cameras on 84th near Chase Lake Elementary. I live on 84th Ave W and witness speeding and reckless driving on a weekly basis. My family members have nearly been hit by cars multiple times and it is very dangerous for children walking to and from school. Thank you. Submitted on: 2/7/2023 3:01:55 PM Name: Susan Sampson City of Residence: Edmonds Agenda Topic: Speed zone cameras Comments: YES! To the speed zone and cameras, I live on 220th near Westgate Elementary and this change is needed in my opinion. c m E E 0 U v 3 a c m Packet Pg. 48 6.3.a Submitted on: 2/7/2023 3:29:57 PM Name: Cathy Baylor City of Residence: Lynnwood Agenda Topic: Traffic safety in school zones Comments: During my school board campaign in 2017 1 stood outside several schools with my campaign sign during drop off and pick up times. Some of the traffic situations are literally horror stories. I'm surprised no one has been hurt yet, as there were a few close calls that I personally witnessed just during that two weeks period. Solutions are difficult because they have to do with neighborhoods encroaching on site plans that were designed for traffic patterns of an earlier era - and site plans aren't changed cheaply or quickly. While not a final solution, I'm sure traffic cameras will make school zones safer - and improvement is badly needed! Please do what is best for the safety of the children. I would also suggest that Edmonds City Council members spend a little time as I did, standing at different schools throughout the district at high volume traffic times. This is an important community dynamic to understand. Thank you. Submitted on: 2/7/2023 5:27:30 PM Name: Nancy Katims City of Residence: Edmonds Agenda Topic: Camera Enforcement in School Zones Comments: Dear Edmonds Council Members, I am writing on behalf of the Edmonds School Board, in support of Camera Enforcement in School Zones, a topic on your meeting agenda tonight. As you might know, the district is having a Community Forum tonight to introduce our Superintendent finalists to the community and gain input from our stakeholders. Therefore, we are unable to either attend your meeting nor do a virtual comment. So I do hope you will read this email from us and take the message to heart. We know that you all share with us a strong concern for and commitment to the safety of all of our children. There needs to be camera enforcement at all of our school zones, in order to make as strong a message as possible to drivers to keep their speed at the lawful expectation of 20 mph. Already this year one of our students was hit by a vehicle. This is simply unacceptable. I cannot see a downside for the Edmonds City Council on this initiative. Yes, there is a price tag, but let's compare that price to the life of a child. In addition, camera enforcement generates income for the city as a side benefit in addition to sending this vital message to motorists to SLOW DOWN. Please show your support and caring for our children by passing this critically important ordinance tonight. Thank you for your consideration, and for all that you do for our beautiful city! Nancy c m E E 0 U 0 a c m Packet Pg. 49 6.3.a Submitted on: 2/7/2023 7:34:20 PM Name: Lisa Utter City of Residence: Lynnwood Agenda Topic: Camera enforcement in school zones Comments: I encourage you to use whatever means possible to keep school zones safe. As a former Lynnwood City council person, and someone who lives very near a school, I canattest to the difference the camera enforcement has had in my neighborhood. People don't seem to understand that driving over 20 miles per hour significantly increases the chances of serious injury to pedestrians. Submitted on: 2/8/2023 1:26:07 PM Name: Bryan Saario City of Residence: Edmonds Agenda Topic: lef blowere reguation Comments: Dear City Council, I have submitted my concern sometime ago about the operation of gasoline powered leaf blowers in our city. I related my concerns regarding the amount of hydrocarbons being emitted into our air from leaf blowers - that a gasoline powered L B pumps hydrocarbons into the atmosphere that is equivalent to SIX idling cars. Besides pumping hydrocarbons into the air that contributes to global warming, L Bs blow dirt into the air, and are a source of noise pollution in our neighborhoods. Many progressive cities in California restrict L B usage to soundless battery operated machines, so there is precedent for ristriction of gas powered L Bs here in Edmonds. Prompting this letter, a leaf -blowing worker has been blowing mainly dirt and dust from one spot on the sidewalk at Third and Walnut to another spot on the sidewalk at Third and Walnut, accomplishing I know not - except to pump hydrocarbons and dirt pollutants into the local air? It seems to me that the city could institute restrictions to the use of gas powered devices in our city, Respectfully submitted, Dr Bryan Saario c m E E 0 U 0 a c m Packet Pg. 50 7.1 City Council Agenda Item Meeting Date: 02/21/2023 Approval of Special Retreat Meeting Minutes of January 27, 2023 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: E012723 Retreat Packet Pg. 51 7.1.a EDMONDS CITY COUNCIL RETREAT DRAFT MINUTES January 27, 2023 ELECTED OFFICIALS PRESENT Mike Nelson, Mayor Neil Tibbott, Council President Vivian Olson, Councilmember Will Chen, Councilmember Diane Buckshnis, Councilmember Susan Paine, Councilmember Dave Teitzel, Councilmember Jenna Nand, Councilmember PLANNING BOARD MEMBERS PRESENT Susanna Law Martini Jeremy Mitchell Richard Kuehn Mary Beth Tragus-Campbell, Vice Chair Nick Maxwell, Alternate COFFEE & REGISTRATION 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Michelle Bennett, Police Chief Dave Turley, Administrative Services Director Oscar Antillon, Public Works Director Angie Feser, Parks, Rec., & Human Serv. Dir. Susan McLaughlin, Planning & Dev. Dir. Todd Tatum, Comm. Serv. & Econ. Dev. Dir. Uneek Maylor, Court Administrator Scott Passey, City Clerk Beckie Peterson, Council Executive Assistant Jeannie Dines, Recorder GUESTS Deanna Dawson, CEO, Association of WA Cities The Edmonds City Council retreat was called to order at 9:10 a.m. in the Brackett Meeting Room, 121 5t' Avenue N, City Hall — 3' Floor, Edmonds. The meeting was opened with the flag salute. 2. ROLL CALL Council Executive Assistant Beckie Peterson called the roll. All elected officials were present. 4. RETREAT BUSINESS Council President Tibbott thanked everyone for attending and reviewed the agenda. He invited councilmembers and staff to participate in an exercise — Meet Your Neighbors. Each person visited with three councilmembers and three staff members and asked three questions about themselves related to hand (skill), head (something they are interested in), and heart (something they are passionate about) to learn about each other. A. CITY GOALS — COUNCIL, MAYOR NELSON AND CITY DEPARTMENT HEADS Council President Tibbott commented many have heard, we're better together, but what he likes to say is when we are making progress together, we are better when we have a direction to go together. Today's retreat is to talk about that direction. He referred to a handout with the 2023 City Vision statement that the Edmonds City Council Draft Retreat Minutes January 27, 2023 Page 1 Packet Pg. 52 7.1.a planning & development department developed via a survey. Ms. McLaughlin read the vision: "Edmonds is a welcoming city offering outstanding quality of life for all. We value environmental stewardship, vibrant and diverse neighborhoods, safe and healthy streets, and a thriving arts scene. We are engaged residents who take price in shaping our resilient future." Council President Tibbott provided the following City goals that he developed related to what the City spends the most money on. Councilmembers and staff identified City activities related to each goal: • Public Safety o Traffic o Police o Policies o Fire o Courts o Human services (social worker) Community Services o Parks o Human services o Arts and culture o Engagement and outreach Administrative Support o Finances o Software & tech security o Human Resources o Public records Infrastructure Needs o Sidewalks o Streets o Climate o Stormwater o Traffic calming devices o Climate o Facilities o Strategic Plans Economic Development o Tourism o Business o Equity o Housing Environment (new category) o Watersheds o Tree canopy o Urban wildlife o Water quality Funding (new category) o CIP/CFP o How get money? o Infrastructure/staff for using it o Grants o Geographic distribution Discussion included values such as resiliency, sustainability, equity, and being strategic; identifying funding sources; hiring a grants manager/project manager that could be funded by grants; whether planning Edmonds City Council Draft Retreat Minutes January 27, 2023 Page 2 Packet Pg. 53 7.1.a is nimble enough to take advantage of funding resources; and the CIP/CFP helping the City work toward its infrastructure goals. A. COUNCIL STRATEGIC PLANNING — COUNCIL Council brainstormed the following topics: • Achieve o Cooperation with administration o Coordination o Budgeting process o Public outreach o Representation o Transparency o Software o Revenue o Staffing o Annexation o ILAs o Conduct of council o Business support policy o Arts support o Police substation o Community center o Human services — staffing, outreach o Zoning refinement — Hwy 99 o Clean-up • Preserve o Neighborhood centers o Walkability o Volunteer engagement o Art/cultural events o Listening o Small town feel o Industry/medical center o Tourism o Parks/tails/national environment • Avoid o Canopy loss o Public conflict between council and administration o Party politics o Disrespecting citizens o Public criticism — reputation damage o Barriers — access o Undermining fellow councilmembers o Breaking up single family neighborhoods, losing local control o Privileging Councilmembers broke into committees (two councilmembers each) and left the room to walk/talk about ways committees could be involved in the above. Councilmembers identified connections between the three lists and then moved items to a project list: • Explore Plan for City Services: Police Substation/Relocation Edmonds City Council Draft Retreat Minutes January 27, 2023 Page 3 Packet Pg. 54 7.1.a • Explore Plan for City Services: Community Center • Explore Plan for City Services: Library • Explore Plan for City Services: City Hall • Partnership for Clean Up Activities • Council Code of Conduct • Council Rules of Procedure • Software ERP upgrade • Zoning — promote conversation with public • Housing Commission — Review of Recommendations • Budget Retreat — Mechanics and Scheduling (Council and Staff/Admin) • Budget Timeline (via Finance Committee) (Council and StafFAdmin) • Create Engagement zone: CM > Geographic area • Salary Commission (noted as both Council and Staff/Admin) • Promote Arts and Activities across Edmonds • Evaluate Staffing / Review Budget of Staffing • Evaluate Revenue — Long Range Financial Planning • Evaluate Revenue — Taxation and Banking Capacity Options • Explore Annexation with County — Southwest County Park, Perrinville, Esperance • Explore Annexation with County — Cost to City, Tax impact on residents • Improve Representation — districting or rank choice voting • Priorities of Code Update/ Code Rewrite to Committee (PW? PSPHSP? All?) • City Attorney and City Prosecutor • Explore Publicity/Transparency re: County purchased Hotel • Explore Environmental Funding for Watershed /Erosion • Explore Fire Station Facilities • Council clarity and direction and communication with Boards and commissions • Explore Parking (needs and options) • Aging Infrastructure (StafFAdmin) Councilmembers divided into two groups along with one audience member to see which group, working together, could build the highest self-supporting, free standing tower on a table top in 15 minutes using only playdough and pasta. Group A: Councilmembers Buckshnis, Olson and Teitzel and Roger Pence Group B: Councilmembers Chen and Paine and Darrol Haug Comments about the activity included teamwork, good ideas, strong foundation, fun to see how ideas come together, collective building, need to talk in advance, not enough planning early on, rules changed during the project, identify what problem we're trying to solve, agree in advance and innovate as we go along, and rely on the expert/someone with experience. 5. RECESS FOR LUNCH The council recessed for lunch at 12:07 p.m. Councilmember Chen left the meeting. The retreat reconvened at 12:51 p.m. 6. CONTINUE RETREAT BUSINESS A. EFFECTIVE COUNCIL MEETINGS — COUNCIL, DEANNA DAWSON, CEO, ASSOCIATION OF WASHINGTON CITIES Edmonds City Council Draft Retreat Minutes January 27, 2023 Page 4 Packet Pg. 55 7.1.a 1. EFFECTIVE COUNCIL MEETINGS Council President Tibbott introduced Deanna Dawson, CEO, AWC. He relayed a quote, "culture eats strategy for breakfast." The council has been doing strategy all morning. This agenda item will be about culture, the culture of the council and the planning board and how they interact. Ms. Dawson thanked the planning board and city council for the work they do and the benefits they provide to the community, recognizing they do not get thanked enough. She commented one of the difference between when she was on the council and now is there was no social media when she was on the council; social media creates another layer of complication for the job. (Councilmember Chen returned to the meeting at 12:54 p.m.). Ms. Dawson described her background which includes Snohomish County Executive Director,; President of Snohomish County Cities & Towns when she was on Edmonds Council, serving on several regional boards and committees including Sound Transit, South County representative on Sound Transit when ST2 was approved, working in Washington D.C. for a few years, about 10 years with Sound Cities Association (38 cities in King County except Seattle), and CEO of AWC for the past seven months. She recalled when she was at SCA, there was a monthly Public Issues Committee meeting that included a representative from each of the 38 member cities; their meetings lasted two hours or less so it is possible to have short meetings with a large group. Her biggest piece of advice to councilmembers is to be nicer to staff and have shorter meetings. Ms. Dawson explained the information she will provide is not just the result of being a councilmember but also mentoring mayors and councilmembers. Council President Tibbott asked her to talk about shorter council meetings and tips and techniques for working together effectively as a council. She encouraged councilmembers to ask questions/share examples of things they are grappling with during her presentation, but if councilmembers are not comfortable doing that, she invited them to follow up with her. She assured the AWC team is a great resource for the City. Shorter meetings o Nothing feels shorter than three minutes when you are speaking and nothing that feels longer than three minutes when you are listening to someone else talk, especially someone you don't necessarily agree with o We all tend to underestimate how long we're talking and over -estimating how long others are talking which leads to frustration. o Watch a council meeting video and time yourself o Some cities' council meetings last until 2 a.m. and they are losing staff and councilmembers and people don't want to seek office. Getting a handle on functional meetings is very important to the jurisdiction. o Few people work well after 2 hours, fewer work well after 3 hours and even fewer work well after 10 p.m. Having shorter council meetings is important. o Ms. Dawson asked if the council thought their meetings were excessively long. (council responses in italics) ■ It depends on the year. The dynamics changed since 45 was in office and people felt they could say whatever they wanted. The public and councilmembers have gotten cruel over the last few years. ■ Last year's meetings were long because so much content needed to be packed in. Councilmembers could streamline their individual contributions/comment and think through their comments ahead of time. Edmonds City Council Draft Retreat Minutes January 27, 2023 Page 5 Packet Pg. 56 ■ Last year it was reasonably common that meetings went until 11 p.m. The council does not make good decisions after 10 p.m. o If public comments cause meetings to run long, the simplest way to address it would be to reduce comment to two minutes or limit the total length of time for public comments. The council can decide at each meeting how much time to allot for public comment. The council could also have public comment at some meetings and not all. It would need to be included in the council procedures. The harder issue is council debate/discussion that takes too long. o Schedule training from Parliamentarian Ann Macfarlane every year regarding effective council meetings. ■ Council President Tibbott offered to send councilmembers a link to the Zoom meeting from last year's training. o When council meetings last too long, it may be because there are too many things on the agenda and/or the council is taking a long time on each item. If there is too much on the agenda, is there that much legislative work to do or is the council actually getting into the administration's business? The council's role as policy makers and as a legislative body and how to be most effective is an important training topic. o If the council is spending too much time on agenda items, is it because council is spending a lot of time questioning staff, having a lot of debate or are councilmembers pontificating? If there are a lot of questions for staff, it may be because councilmembers have not done their homework or read the council packet. o If questions arise after reading agenda materials, it is better not to wait until the council meeting to ask staff. If they are legitimate questions, it is better to give staff a heads up so they can include it in their presentation. It saves a lot of time and makes presentations smoother if staff is not caught catch off -guard during a meeting. o Sometimes asking questions of staff is debate masquerading as a question. If councilmembers feel there is not enough time to delve into issues at council meetings, there may need to be better committee work. The committee structure works well if there is a high degree of trust in fellow councilmembers to allow them to vet issues. o Don't have surprises at council meetings. Serial meetings are a violation of the OPMA, but staff can contact each councilmember and incorporate their comments/concerns in their report/presentation. o Role of the presider ■ Rules can include not allowing a councilmember to speak a second time until everyone has spoken once, conducting debate via round robin, not allowing councilmembers to speak more than twice, etc. Set up a structure that produces a better result. ■ If some councilmembers have a lot to say, it can create issues in the dynamic between councilmembers as well as make meetings run long. Culture o Best advice: always be respectful and build relationships o Elected officials should get involved regionally, statewide, and nationally. Being a councilmember is hard work and it can be lonely. AWC and National League of Cities conferences are good places to get to know electeds. o It's good for councilmembers to get to know each other. Recommend groups of 2-4 councilmembers meet for coffee, lunch, dinner, etc. One of the values of out of town retreats is electeds getting to know each other and getting to know staff. It's harder to get upset with someone when you know more about them. Council Questions & Comments (Ms. Dawson's response in italics) ❖ Sometimes the same topic goes to more than one committee. Would it be more effective to have it come to full council? Many cities hold committee of the whole or study sessions prior to council meeting instead of committees. If long meetings are due to debate on the dais, consider who you Edmonds City Council Draft Retreat Minutes January 27, 2023 Page 6 Packet Pg. 57 are trying to convince; if you are trying to get to four, it usually does not work. If councilmembers want a lot of conversation, a study session may be good place. ❖ Committee of the whole is time consuming ❖ Committee of the whole was helpful as it helps provide orientation to new councilmembers but can take a long time. Having committee meetings on Zoom is a great way to provide public access and allow other councilmembers to participate. Committees can be great if the full council does not debate items that the committee has already discussed. Committees are intended to be a place to ask/answer questions. ❖ Workshops at AWC conference are very valuable, councilmembers can learn a lot. ❖ How do you get around OPMA issues with out of town retreats. Retreat is open to the public. ❖ Once a vote happens, move on. It's okay to agree to disagree. There are issues on which good minds can differ. The U.S. is divided as a country and things are very contentious; local government is a place to fix that and model good behavior for residents. Most local issues are not partisan. Recommend reading: "I Never Thought of It Like Way " by Monica Guzman. If you take time to get to know people and have conversations with them, you start to unpeel the layers of why they believe something. Rarely do people get involved in local government as a stepping stone. Most people do it because they care about their community and want to make it better. ❖ Social media makes it easier for people to be mean/nasty. Ms. Dawson distributed a handout from Ann Macfarlane, "Are Your Meetings Seven Hours Long?" She also distributed and reviewed the Sound Cities Association (SCA) Guiding Principles, developed at a board retreat in 2020, and adopted by SCA: • Assume that others are acting with good intent • No surprises! • Have each other's backs • Think about who is not at the table • Be candid, but kind • Once a decision is made, work together to make it work • Show up to meetings prepared • Be fully present and engaged during meetings • Extend grace to others — cut them some slack • Remain open-minded • Respect differing views Ms. Dawson relayed the result to a question on an AWC Poll: Some people are concerned about polarization in government, and a lack of civility among elected officials. When it comes to local government (your mayor and city council) which of these statements best sums up your views, even if neither is exactly right: Option A: (85%) I want my city leaders to treat each other with respect and civility, and to work together to get positive results for our city even if they have political differences. Option B: (15%) I want my city leaders to fight for what they believe in, and to stand up against those they disagree with. Council questions & comments (Ms. Dawson's answers in italics) ❖ Some issues are inherently confrontationally ❖ Some people in the community thinks if the council does not agree, they cannot be friends. How do we bring the community together and help them understand the council can disagree and remain friends? Model that behavior. Councilmembers can make it worse if they are mad at each other and malign each other's intent. Edmonds City Council Draft Retreat Minutes January 27, 2023 Page 7 Packet Pg. 58 7.1.a ❖ Are guiding principles designed to focus on intra-council interactions or council -staff interactions or both? Both. In adopting guiding principles, figure out what matters to the council. ❖ Feels like the council should be trying to serving constituents, often if feels like council versus staff which creates tension. The lines between what staff and council gets blurred. Why was staff not at the retreat? They were here the first hour and invited to stay but they are busy. They will be included in a future retreat on a more refined topic. ❖ There are relationship, trust and collaboration issues between council and the administration. We need to work together respectfully. Guiding principles are a good start. There is training available regarding the lines between council and staff responsibilities. If a councilmember has an issue with the administration's policy, take it up with the mayor, do not put staff in an uncomfortable position at a meeting. ❖ No surprises includes not breaching trust or confidence. Let people speak for themselves. Don't gossip or speak on someone's behalf ❖ How do the guiding principles fit into the code of conduct? They are a kind of code of conduct. Some groups adopt guiding principles and look at them before every meeting. I keep the guiding principles on my desk and try to live by them in my interactions with people. They do not have to be adopted by the council. SCA puts the guiding principles in board materials. ❖ Regarding once a decision is made, work together to make it work. How does that work? Even if you feel a decision is wrong, you have to work to implement the bad decision? Depends on what it is, but this is a standard rule under Roberts Rules of Order. Unless it is a moral issue, do what is best for the government. ❖ Has AWC taken a position on HB 1110? This same issue arose during the last session and AWC strongly opposed legislation that took away the ability for cities to decide where growth should happen. AWC felt the legislature did not engage with cities, so AWC had a very robust process over the summer and fall with electeds throughout the state who agreed there was a huge need for affordable housing in the state, but there is a role for local government and developed recommendations (available on AWC website). Cities should talk with their legislators about why it is important to retain some local decision making authority as well as acknowledge it is a crisis and show what communities are doing to address the challenge. She suggested the City share the work they are doing on this issue with their legislators, particularly Strom Peterson and Marko Liias. ❖ How is tearing down a single family house and replacing it with a 6-plex make sense from an affordable housing point of view when the unit are not affordable and from a planning perspective of providing infrastructure for higher density? There is a notion if you build enough housing, it will become more affordable. The challenge with that argument is there is no capacity for the construction industry to build enough housing that it will move the needle in that regard. If the goal is density, it will solve that challenge, but it if is creating more affordability, it won't solve that problem. The reason most cities are not allowing density is related to infrastructure challenges, not just an aesthetic choice. ❖ How much engagement has there been with the business community especially tech businesses? It will take a concerted effort to determine where growth can be accommodated in each community. ❖ The biggest largest flaw in GMA is it does not consider the environment or climate change. ❖ If more housing and density is needed, the GMA standards need to be increased. We need to accommodate more capacity but each jurisdiction should figure it out. If cities/counties are not meeting the standards, the state should have a hammer. Ms. Dawson invited councilmembers to contact her (deannad(c-r�,awcnet.org) with any issues. B. COUNCIL 2023 OBJECTIVES — COUNCIL Setting Council Priorities Edmonds City Council Draft Retreat Minutes January 27, 2023 Page 8 Packet Pg. 59 7.1.a Council President Tibbott provided the following quote: "People tend to overestimate what they can accomplish in a year and underestimate what they can accomplish in five years." Councilmembers reflected on the quote: • True in my own life, make a list, surprising how much can get done in a year and then in subsequent years • Manage priorities, make a 5 year plan, sometimes 30 year plan • Shoot for the stars, at the very least you will get to the moon • Make 1-2 year goals • Document short term and medium term goals • Life changes in dramatic ways every five years • Get more done by doing less • Due to pandemic, false sense of urgency to make up for time • Pent up demand among citizens • Work expectations affect life/work balance and morale • Exercise discipline with the workload the council takes on Council President Tibbott shared the following priority grid: Important Not Important Priority Grid Urgent Not Urgent Do First Do Next A- List Activities 8-List Activities Council Calendar Council Wall Do Later Don't Do C— List Activities D- List Activities Extended List Idea List In preparation for prioritizing the strategic planning projects that the council identified in the exercise earlier in the day, Councilmembers discussed examples of city work that is important and urgent, important but not urgent, not important but urgent, and not urgent and not important. Council President Tibbott explained the A list, the most urgent/most important projects, would be calendared in one of the four quarters of 2023 and the calendar posted in the council office. The B list (items identified by councilmembers top 10 list), and C list (items identified as important to councilmembers) of projects will be posted in the council office. Via a prioritization exercise, the following tasks (identified via an exercise earlier in the day) were identified/prioritized: • A -List (Items most identified by councilmember as a top priority and assigned to a quarter of 2023): o Quarter 1 ■ City attorney and city prosecutor ■ Priorities of code update/code rewrite to committee (PW? PSPHSP?) ■ Snohomish County bridge housing facility plan communicated ■ Environmental funding for watershed /erosion ■ Salary commission (council and staff/admin) o Quarter 2 ■ Partnership for cleanup activities ■ Budget process — mechanics and scheduling Edmonds City Council Draft Retreat Minutes January 27, 2023 Page 9 Packet Pg. 60 7.1.a ■ Housing Commission recommendations reviewed ■ Explore annexation of unincorporated areas o Quarter 3 ■ Revenue requirements evaluated — long range financial planning, taxation and banking capacity options ■ Software ERP upgrade ■ Engagement zones ■ Arts and activities promoted across Edmonds ■ Plan for City services and budget requests considered - Hwy 99 Corridor, Police Substation/relocation, lighting, etc. B-List (Items identified by Councilmembers "top 10 list") o Council Code of Conduct o Council Rules of Procedure o Zoning — promote conversation with public o Budget timeline (via finance committee) (noted as both council and staff/admin) o Evaluate staffing / review budget of staffing o Evaluate emergency waterfront access o Consider reorganizing boards and commissions, for example, move parks from planning board to tree board C-List (Items identified as important to Councilmembers) o Improve representation — districting or rank choice voting o Explore fire station facilities o Explore plan for city services: community center, library, city hall o Council clarity and direction and communication with boards and commissions o Explore parking (needs and options) o Aging infrastructure (noted as staff/admin) Questions and discussion followed regarding the budget timeline, holding an informational meeting about the hotel on Highway 99, Mike Bailey's suggestion that the council adopt a resolution identifying what the council wants included in the next year's budget, the council's role in moving forward with an ERP, concern some people do not like "Uptown," inviting council candidates to watch the budget process, establishing a budget schedule before candidates apply, brainstorming budget process with potential new councilmembers at a budget retreat including best practices, scrubbing the CIP/CFP, having staff provide regular updates to committees, adding items to the list such as flower poles/flower beds on Highway 99 and emergency response on the waterfront, and identifying key dates such as when the election is certified. C. DEBRIEF - COUNCIL Council President Tibbott expressed his appreciation for everyone's participation today. He invited councilmembers to identify what they needed from the council president to help things go smoothly, help committees function more effectively, etc.: • Hold weekly council office hour in various locations • Quarterly schedule of upcoming committee agenda items • Email extended agenda every Friday • Committees provide list of items they like to see in upcoming quarters • Work with Mayor Nelson to create a protocol for contacting city staff, how long to wait for a response before sending a 2nd email, etc. • System for communicating with directors and/or managers, and if something goes south with that, a way to fix it • Work on agenda consistency (items put on the agenda and pulled without notice) Edmonds City Council Draft Retreat Minutes January 27, 2023 Page 10 Packet Pg. 61 7.1.a • At committee meetings, update from departments, helps to know what coming next. Could be written, bulleted update similar to Received for Filing • Add item to committee agenda "Items for the Good of the Order" • Requests to council president: submit to Ms. Peterson and copy Council President Tibbott • When responding to constituent emails, do not bcc council if not informational • More realistic time estimates for agenda items • Have a visible timer running during agenda items • Hold work session, study session and/or committee of the whole at strategic times during the year in Brackett Room • Schedule 10 minute break halfway through council meetings or at 1'/2-2 hour mark. Ms. Peterson suggested councilmembers email the staff person they want a response/action from and cc the people they want to keep in the loop. When an email is sent to several staff members, no one know who they should respond. Be specific about the topic in the subject line. Council President Tibbott advised another retreat will be held in March, half of the day with staff and half without. He will identify a speaker. The retreat was adjourned at 4:22 p.m. Edmonds City Council Draft Retreat Minutes January 27, 2023 Page 11 Packet Pg. 62 7.2 City Council Agenda Item Meeting Date: 02/21/2023 Approval of Special Meeting Minutes of February 7, 2023 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: E020723 Special Packet Pg. 63 7.2.a EDMONDS CITY COUNCIL SPECIAL MEETING MINUTES ELECTED OFFICIALS PRESENT Mike Nelson, Mayor Neil Tibbott, Council President Vivian Olson, Councilmember Will Chen, Councilmember Diane Buckshnis, Councilmember Susan Paine, Councilmember Dave Teitzel, Councilmember Jenna Nand, Councilmember 1. CALL TO ORDER DRAFT MINUTES February 7, 2023 STAFF PRESENT Jeff Taraday, City Attorney Jessica Neill Hoyson, HR Director Scott Passey, City Clerk The special Edmonds City Council meeting was called to order at 5:45 p.m. by Mayor Nelson in the Council Chambers, 250 51 Avenue North, Edmonds, and virtually. 2. EXECUTIVE SESSION TO DISCUSS PENDING OR POTENTIAL LITIGATION, RCW 42.30.110(1)(1), AND CLOSED SESSION TO DISCUSS COLLECTIVE BARGAINING STRATEGY, RCW 42.30.140(4)(A), The Council then convened in executive session to discuss pending or potential litigation per RCW 42.30.110(1)(i), and closed session to discuss collective bargaining strategy per RCW 42.30.140(4)(a). The executive session concluded at 6:55 p.m. 3. RECONVENE IN OPEN SESSION The meeting reconvened at 6:55 p.m. 4. ADJOURN With no further business, the Council meeting was adjourned at 6:55 p.m. Edmonds City Council Draft Minutes February 7, 2023 Page 1 Packet Pg. 64 7.3 City Council Agenda Item Meeting Date: 02/21/2023 Approval of Regular Meeting Minutes of February 7, 2023 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: E020723 Packet Pg. 65 7.3.a EDMONDS CITY COUNCIL MEETING DRAFT MINUTES February 7, 2023 ELECTED OFFICIALS PRESENT Mike Nelson, Mayor Neil Tibbott, Council President Vivian Olson, Councilmember Will Chen, Councilmember Diane Buckshnis, Councilmember Susan Paine, Councilmember Dave Teitzel, Councilmember Jenna Nand, Councilmember 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Rod Sniffen, Assistant Police Chief Susan McLaughlin, Planning & Dev. Dir. David Levitan, Planning Manager Mike Clugston, Senior Planner Jeff Taraday, City Attorney Scott Passey, City Clerk Jerrie Bevington, Camera Operator The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Nelson in the Council Chambers, 250 5' Avenue North, Edmonds, and virtually. The meeting was opened with the flag salute. 2. LAND ACKNOWLEDGEMENT 0 Councilmember Chen read the City Council Land Acknowledge Statement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who 0 since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their c sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land a and water." N O 3. ROLL CALL c w City Clerk Scott Passey called the roll. All elected officials were present. a� E 4. APPROVAL OF AGENDA c� COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER CHEN, TO Q APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 5. AUDIENCE COMMENTS Mayor Nelson described procedures for audience comments. Tom Nicholson, Edmonds, voiced his strong opposition to the use of automated speed cameras in Edmonds. He appreciated Mayor Nelson's commitment to increasing pedestrian safety which is being done where the real problem is on Aurora. Automated speed cameras, operated by private firms, have no place Edmonds City Council Draft Minutes February 7, 2023 Page 1 Packet Pg. 66 7.3.a in Edmonds. He inquired with Police Chief Bennett about the number of incidents involving students and speeding vehicles and was told there were none over the last decade. This is not an issue either he or his neighbors support. Emphasis patrols by Edmonds Police Department would go a long way toward slowing down or modifying behavior of a small group of residents, but he did not feel deploying technology from Verra Mobility, a Texas based company who would receive a significant portion of the revenue generated from the fines levied on citizens of Edmonds who exceed the speed limit, was appropriate. While this may begin with speed cameras, he feared it would expand into red light, no turn on red cameras and a variety of other things in an effort to generate revenue as is occurring in all 50 states. He strongly recommended Edmonds not follow Lynnwood who receives a significant portion of their operating revenue from the fines which cause many people to avoid Lynnwood. The three affected schools are on two-lane roads, not a four - lane road like Meadowdale High School, one of the examples. This is not a major issue and emphasis should continue on Aurora. Megan Wolfe, Edmonds, the parent of 3rd and 6t1i grade students at Westgate Elementary, explained they have walked down 220' for nearly seven years and it has gotten progressively scarier. They frequently see cars exceeding 40 mph approaching the school. The speed sign helps, people see it and slam on their brakes which can also be scary. They have been trying to get the City to do something to improve pedestrian safety for the students. Post-COVID and remote schooling, more families walk, a choice that should be encouraged, but it is also scary. Her oldest child is on the safety patrol and they and their friend walk to school early for a week each month. They are very responsible kiddos and wait for cars to wave them across, but she waits to receive a text saying they made it to school safety due to poor driver behavior. She strongly supports speed cameras and hopes this is one step forward, not the only step to make these routes to school safer. There are also kids who bike to school, riding on roads that do not feel safe. Anything the City can do to improve safety getting to and from schools like Westgate and Chase Lake is appreciated. She appreciated Police Chief Bennett having patrols around schools because it feels so much safer walking to school on those days because cars are going slower. As a pedestrian, you can feel the cars speeding past and walking with small children, even the most responsible can be unpredictable. She encouraged the council to help with pedestrian safety; the speed cameras are a great first step. Nora Carlson, Edmonds, a resident of the Westgate neighborhood, urged the council to assist the neighbors and staff at Westgate Elementary who have ongoing concerns about safety issues with the o dangerous intersection of 96' Avenue West and 220' Street Southwest. Due to drivers exceeding the posted c speed limit along with inattention to signage and crossing guards, the school crossing is considered too a dangerous for 6' grade students to safely serve there. The Westgate staff assigned to the crossing must pay M N close attention to approaching vehicles before crossing students and parents. Even with their extra cautious c effort, there have been many instances of near misses. They now use whistles and flashlights in addition to 0 their reflective safety vests and also have posted slow down signage in an effort to capture drivers' attention. w She submitted documentation to the City via the Citizen Action Traffic Calming Program in February 2022 that included 56 residents' signatures on a petition, 10 detailed personal accounts shared by Westgate z elementary school, staff, parents and neighbors, and a 3-page summary of the issues and actions taken thus far to address ongoing safety concerns at the school crossing. a Ms. Carlson continued, this documentation included various suggested changes that could be made to the intersection. She appreciated the updates the City's transportation department has done thus far, but much more needs to be done to fully address ongoing issues with drivers traveling too fast along the arterial. The school zone speed cameras will be an effective way to slow drivers and remind them to follow the speed limit along 220'. Her intent was to make certain the council was aware of the safety issues near Westgate Elementary School with the goal of the council ensuring changes would be made soon for the safety of students, staff, parents and neighbors. It is truly a matter of time before a serious accident at this busy school crossing could injure or kill and adult or child, something she didn't want to live with and motivates her to Edmonds City Council Draft Minutes February 7, 2023 Page 2 Packet Pg. 67 7.3.a continue working toward improving the safety of the intersection. The council's help is urgently needed to effectively address changes to this school crossing. Michelle Mearns, Edmonds, a paraeducator at Westgate Elementary who works on the crosswalk at 220' and 96t' that is under discussion, said after starting this position in September, the first two months were insane, even after pushing the button, cars don't stop. Most cars are not going 20 mph, making it difficult to get put out a flag, get cars to stop and safely cross children. She documented the issues that occurred during the first two months, but was unable to provide that documentation as the ESD's internet has been down for a week. There was a significant decrease in speeds and she felt safer when Edmonds Police officers are present, but they were only there for a short period of time. She and another staff person bring a cartful of items to the intersection to encourage drivers to stop including cones and signs and have asked for lights like those used to direct planes. She works on the defense, pushing the button and waiting to ensure cars stop before stepping out. There is a very large community of walkers so on the north side of 220', there can be a very compact crowd standing on the sidewalk. The school has a large neurodivergent population including two intensive behavior support classrooms and a high percentage of children with high needs within the gen-ed classrooms that also cross there, but there is nothing stopping them from occasionally being spontaneous and jumping or falling in front of a moving vehicle that does not stop. She is strongly in favor of the automated speed cameras; she recognized there was litigation, politics, economics and corporations, but something has to be done. She would really like two stop signs on 220t' so people would stop and reach zero mph at the intersection so that students can be properly crossed. She has had substitutes fill in for her who do not know how to do that job; if the wrong person is working that crosswalk, someone will eventually get hurt and the ramifications of that will be much worse than proactively installing something there. If not the speed cameras, something needs to be done as soon as possible. Lora Hein, Edmonds, a resident within the Westgate School zone, said the proposed traffic cameras are needed for the safety of children and other pedestrians. She was concerned and alarmed at how many drivers are becoming habituated to blatantly disregarding traffic laws and public safety. There is no way for law a enforcement to be everywhere that violations occur. These carefully monitored and reviewed cameras are a necessary tool to provide accountability and consequences for those who choose to ignore multiple o indicators that they need to slow at the posted speed limit and stop for pedestrians, especially when children are crossing the street. In doing an online search about the topic, she found a letter to the editor of the 0- Beacon written by a current councilmember in 2015 pointing out the majority of drivers were not heeding c the 20 mph school zone limit. After a traffic camera caught a family member exceeding the limit, their a family began strictly adhering to the posted speed and noticed other drivers doing so as well. A recent radio M N report stated during the height of COVID restrictions, drivers got used to seeing fewer drivers on the road c as well as schools not being in session and many became lax about obeying traffic laws. Perhaps this cm explains the secondary pandemic symptom of traffic sign blindness. She displayed a yellow triangle, w explaining it means slow and allow approaching cars to go first before proceeding, and a red octagon, which means bring wheels to a complete standstill, look both ways and only proceed when no pedestrian are at z adjacent corners about to step off into a crossing at an intersection. A traffic camera in a school zone is an incentive for drivers to refresh their memories about the importance of the laws governing their driving a behavior. Lee Vimmelman, Edmonds, said his comments may sound unpleasant or uncaring, but he intended that. His first reaction to this hullabaloo is who cares, who cares if there is traffic monitoring? The people who care are those who are not following the law. If someone is going the speed limit, stopping at red lights, not turning illegally, they will not get ticketed. People who care about their civil liberties being violated also care, but again, civil liberties are given up for the sake of safety such as at the airport and even at schools to protect children from violence. The people who have children care because they care about their children. He slows when he sees the blinking lights warning drivers to slow down, sometimes he is inadvertently going too fast. If he sees a sign warning of a red light camera, he is more cognizant of not running the Edmonds City Council Draft Minutes February 7, 2023 Page 3 Packet Pg. 68 7.3.a yellow light. If he sees warnings, he will heed them which is the objective of the speed cameras. There is an argument that these will cost money, and the cameras are just a source of revenue for the City; his response is fantastic, let people who live outside of Edmonds help pay taxes, a win -win for him, and the citizens of Edmonds benefit from increased safety for children and more revenue. He suggested earmarking the revenue from the speed cameras for schools, another win -win, which could prevent a future levy or a smaller levy. He summarized the people who care are the people who have children and those who care about the safety of the community which made the cameras a no brainer for him. Jeremy Mitchell, Edmonds, said the speed cameras fit well within the comprehensive plan and the City's vision statement which states safe streets are one of the top priorities. He is a resident of the Westgate neighborhood and his kids attend Westgate Elementary and he has seen the problem firsthand and agreed it was an issue. If the council has issues with the speed cameras, he invited anyone who opposed them to visit the area and witness what the flaggers experience. If the council does not approve the cameras, he recommended the council identify another solution or improvement. Kevin Fagerstrom, Edmonds, said 5-6 days a week he walks 4-5 miles from the Olympic Drive area down to the waterfront and back. There is nothing the council can do that is enough to protect pedestrian in the City; it is borderline pathetic how many people disregard stop signs and exceed the speed limit. He has been as closer to dying in the last month than any time in his entire life due to speeding vehicles in Edmonds and there is nothing the council can do that is enough to control it. Next, with regard to the state grant the City wants to apply for, he was very concerned about provisions in the grant. He recalled the council declining a grant about 90 days ago in regard to planning. In reviewing the grant requirements for this 2023 grant, the word "must" is used four times, which means the grant comes with substantial requirements. He urged the council to use great caution in applying for the grant, short term money with very dire, long term consequences. 6. RECEIVED FOR FILING 1. CLAIM FOR DAMAGES FOR FILING 2. WRITTEN PUBLIC COMMENTS 7. APPROVAL OF CONSENT AGENDA ITEMS COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF SPECIAL MEETING MINUTES OF JANUARY 24, 2023 2. APPROVAL OF REGULAR MEETING MINUTES OF JANUARY 24, 2023 3. APPROVAL OF SPECIAL FINANCE COMMITTEE MINUTES OF JANUARY 31, 2023 4. APPROVAL OF PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND WIRE PAYMENTS 5. APPROVAL OF CLAIM CHECKS AND WIRE PAYMENTS 8. COUNCIL BUSINESS ADDITION OF MINOR DEVELOPMENT CODE AMENDMENT PROCESS IN ECDC 20.80 (AMD2022-0005) Edmonds City Council Draft Minutes February 7, 2023 Page 4 Packet Pg. 69 M N O N O W c d E t 0 a Q 7.3.a Senior Planner Mike Clugston explained the minor development code amendment process is part of the larger code modernization process launched last September/October. This proposal was presented to the planning board and they held a public hearing last week. The proposed process is for reviewing minor code amendments that do not have policy impact, just cleaning up the existing code. He reviewed: • ECDC Text and Map Changes r"4 All Development Code Changes are Type V Process (ECDC 20.80) Existing t0041 too, Fees, PW and Building codes, SEPA, street vacations Current Exceptions Frequent minor amendments Proposed Exception Frequent Minor Amendments o Proposal to create streamlined review process for minor o Updates Promote clarity, eliminate redundancy, streamline processes, better align with best practices, correct inconsistencies o Would be presented directly to Council on consent on a semi- annual basis (March/October) or more frequently as needed o Council could pull any item for further discussion or to send through the Type V process (ADB or other/Planning Board/Council review and approval) Examples o Minor ■ Remove references to "CG2" code - Zoning district no longer exists - No policy impact, not controversial o Major ■ EV Charging infrastructure requirements (ECDC 17.115) - Large policy impact, important to the development community Mr. Clugston relayed the planning board's recommendation to amend the second sentence in section 20.80.015.A (packet page 148) to read "It is a streamlined process used for proposed changes which need ':,� no policy study. In speaking with City Attorney Jeff Taraday today, he recommended removing "correct scrivener's errors" in 20.80.015.B. I and 2. (packet page 149) as scrivener's errors have an entirely different process and can be corrected just by working with code publishing. He relayed a public hearing is scheduled for February 21, 2023. Councilmember Buckshnis said she did not have chance to watch the planning board meeting and the minutes were not included in the packet, likely because there was not sufficient time to have them prepared. She asked if there was any public comment at the planning board's public hearing. Mr. Clugston answered there was not. Councilmember Buckshnis questioned why changing the name of the Development Services Department was considered a minor change versus a scrivener's error. Mr. Clugston responded there were hundreds of examples of the phrase "Development Services Department" in the code. Last fall the name was changed to Planning & Development Department to better reflect what the department does. That is not a scrivener's error, it was a defined term in the code and needs to be changed. There are also references in the code to Edmonds City Council Draft Minutes February 7, 2023 Page 5 Packet Pg. 70 Q Administrative Services Department which predate Development Services Department which also need to be updated. Councilmember Buckshnis commented she used to write policy and her question was why staff was spending time on minor changes when the council was interested in and has been waiting for large policy changes such as multifamily design standards. She asked how this was interfaced with the code rewrite that the council budgeted $300,000 for. Planning & Development Director Susan McLaughlin explained last year in Q4, staff came to council with the work plan for the code modernization work. As part of that work plan, this was one of the first things to tackle due to the importance of addressing the legibility, accuracy and level of inconsistency on an annual basis and establishing a process for addressing minor amendments as they come up. That is not to say that staff is not working on the larger code issues; staff will return to council with a work plan update as part of the larger departmental work plan update for 2023. Councilmember Buckshnis commented changing the name of the department could be done via a search and replace. Ms. McLaughlin assured that was one example of a minor change. Councilmember Buckshnis reiterated the council has been interested in a code update for decades. She referred to staff s reference to code modernization, she prefers to think of it as an update. She would like to table this issue so the entire code update can be discussed which means the ECC and the ECDC as she felt those should be marching together. Council has budgeted $300,000 for this effort, but has yet to understand how the code update will occur. If the council allows staff to continue with minor changes which take staff time, she questioned when there will be time to work on the major update of the ECC and the ECDC. Councilmember Teitzel applauded staff for trying to find a streamlined way to correct small inconsistencies, errors, typos, etc. in the code. He echoed Councilmember Buckshnis' comments and hoped to look more globally at the process and include the ECC as well as the development code in the minor code update process; all that is included tonight is the ECDC. The council also need a better overall understanding of the code rewrite; it is not an update, the council funded a major rewrite. He recalled there were plans to make a term limited employee a permanent employee to focus specifically on this effort. Mayor Nelson interrupted, advising the agenda item is Addition of Minor Development Code Amendment Process, but the conversations seem to be related to topics not on the agenda. He requested councilmembers stick to the agenda topic. Councilmember Teitzel continued, his point was the council was only seeing one component of the larger M N plan and he echoed Councilmember Buckshnis' concern with that. c N O Councilmember Olson said she was eager for the council to understand the whole approach and pointed out w if the council wanted to have that conversation, they could amend agenda. She referred to the language regarding pre -annexation zoning in section 20.80.030 and wanted to understand the options as written in z the code, whether it was intentional or whether the City was restricted by law. She asked when an annexation occurs, is the City completely limited to the pre -annexation standards or the City of Edmonds' a standards, or is there an option to create a hybrid. Mr. Clugston explained the pre -annexation language is existing language, it used to be in 20.80.020.C. He moved it to a new subsection, 20.80.030, because it differed substantially from 20.80.020. The language regarding pre -annexation zoning is not proposed to be changed or discussed in this minor code amendment, it was just moved to a new section. Councilmember Olson asked about the philosophy and the options regarding pre -annexation zoning. It appears that there is the option of pre -annexation zoning or the new City of Edmonds zoning. She asked if that was guided by law or if there was some flexibility to have a hybrid. Mr. Taraday clarified pre - annexation zoning is zoning that a city adopts for an area it wants to annex before it annexes the area. The reason that is done is because often annexations are generated by petition or election and it is often important Edmonds City Council Draft Minutes February 7, 2023 Page 6 Packet Pg. 71 for the residents considering annexation to know what their zoning will be before they decide to annex into the city. By adopting pre -annexation zoning, the city is telling the prospective citizens if you come into Edmonds, this is what your zoning will be. Pre -annexation zoning is not a reference to the existing county zoning. Councilmember Olson asked if an area that potentially might be annexed preferred something other than what the City of Edmonds has, would that be negotiable and allowed by law. Mr. Taraday answered the city council, if deemed appropriate, could create a new zoning classification for an area it was considering annexing and could adopt that new zoning classification as the pre -annexation zoning for an area it was hoping to annex. Councilmember Nand, council liaison to the tree board, said she seen a distinction between minor, medium and major code change become a point of controversy where tree board members feel what is characterized as a minor code amendment originated by staff will substantively change the statutory interpretation of that code provision and therefore is no longer a minor change, but a policy change that should be vetted through the board process and then to council rather than originating solely by a staff person. She asked who characterizes what is a minor or major code change and how that can have major and substantive policy changes depending on the interpretation. Ms. McLaughlin agreed words matter in code interpretation. Changes will be identified by staff or some the changes have already been identified through boards and commission, community members, staff, design professionals, etc. over the years. The reality is all the changes would come to council and can be pulled if there are concerns about interpretation. If the tree board had concerns that something that staff considered minor was major, it could be moved to major. With regard to the question of why create a process for minor code amendments before the major code amendments are addressed, Ms. McLaughlin explained an effective framework needs to be established to make efficient code changes which has never been done in the past. When the structure was proposed to council in September 2022, there was positive feedback about the approach. This is step 1 to effectuate that process. By no means was staff trying to say anything with policy implications would be considered minor. Staff is only saying it shouldn't take 4-5 meetings to change something that has no policy implications. Staff would love council feedback when reviewing these minor code amendments; if they consider something major, it can be moved to major. Councilmember Nand asked if this process goes forward, will boards and commissions still have an opportunity to review what staff characterize as a minor change and agree it is a minor change versus a M N medium or major change. Mr. Clugston answered that is not the intent. The intent is to have minor changes c bubble up in whatever way they do and bring them directly to council. A lot of these will be identified at cm the staff level who sees things that are wrong with the code every day. The tree board may see something w every now and then, particularly when it is reviewing a code update like it is now. Certainly when the tree board is going through their parts of code, if they rank changes as minor, moderate, or major, they will go z through that process. M Councilmember Nand asked if staff s characterization of what would be considered a minor code change a would still be vetted by citizen boards and commissions under this process. Mr. Clugston said it may, but it won't in every case. Councilmember Nand observed they would go straight from staff to council without that vetting process. Mr. Clugston answered yes. Ms. McLaughlin said there is an avenue for boards and commissions to provide feedback on minor code amendments that they recommend. By establishing this process, it becomes available for those who work with the code to recommend minor code changes. She emphasized the above example, if there is a zoning classification that is completely obsolete and does not exist in the city, those are the kind of things that are minor. By doing minor code amendments periodically, if council raises a red flag and identifies an amendment they consider major, staff will get a better rhythm. The idea is for minor code amendments to come to council frequently, tidy up the code, and work on Edmonds City Council Draft Minutes February 7, 2023 Page 7 Packet Pg. 72 7.3.a legibility to free up staff to do major code work. She commented on the amount of staff time consumed by 4-5 meetings to remove a zoning classification that no longer exists. Councilmember Nand hoped to preserve boards and commissions' input on what they considered minor, medium or major because those volunteers have waded much deeper into the code on their subject matter than council does when facing packets that are 1000 pages long. Council President Tibbott said he really liked this approach as it will get a lot of work done at a level that will substantially improve the code by cleaning up smaller things. He asked whether in the process of cleaning up minor amendments, whether staff discovers major areas that would need to be brought forward via another process. Ms. McLaughlin answered she has only been here a little over a year, staff who have been here longer identify things on a daily basis and have a long list of changes. Council President Tibbott asked if the funds budgeted for the code rewrite will be used to hire additional help to address that list. Ms. McLaughlin answered absolutely; one of the exciting parts is making work that does not need to be so long and arduous more efficient so staff has time to work on the substantive changes. Councilmember Paine expressed her appreciation for this approach, cleaning up smaller things will help highlight policy decisions for bigger issues. She observed this only addressed the ECDC. Mr. Clugston agreed, this only applies to Titles 15-24 which is considered the development code. Councilmember Paine observed minor code amendments will come to council twice a year. Mr. Clugston answered that is the intent. Councilmember Paine said that made sense and she looked forward to the public hearing in two weeks which would identify what people were interested in. She was glad see this process happening in tandem because one begets another, having more eyes on the code will identify small and larger issues. Councilmember Olson commented there is no reference in the packet about hearings because it is going on the consent agenda. She clarified there is no hearing when a package of minor code amendment comes to council. That is different than what she understood when it was presented and asked if that change was made since it was presented to council. Mr. Clugston answered it was always intended to go to council on a consent. Councilmember Olson asked if a public hearing was required for a code change. Mr. Taraday answered the point of public hearings is public feedback on policy matters. These are not policy matters, it o is just code cleanup. The type of changes that would come to council via the minor amendment process are by definition things that no one would want to make public comment on. If the council had a difference of o opinion on that, it could be pulled from consent and the rest would move forward and the change that was c pulled could go through the normal process. Councilmember Olson echoed previous councilmembers' a comments about liking this approach; doing things that can be done simply and efficiently is a good idea. M N O Councilmember Chen was excited about taking effective steps to start this process; it is a daunting task to 0 tackle the code rewrite all at once. He echoed Councilmember Nand's point about involving the dedicated, w knowledgeable planning board volunteers in the process. E Councilmember Buckshnis asked how the update of the ECC and ECDC would be meshed and what would be addressed with the funds the council budgeted. Ms. McLaughlin answered Planning & Development's a purview is the ECDC code, the department does not manage or administer Chapters 1-10. If that is of interest, that would need to be discussed in a different council meeting. Councilmember Buckshnis relayed her understanding of Ms. McLaughlin's explanation was the $300,000 council budgeted was for the ECDC update. Ms. McLaughlin answered that is correct. Councilmember Buckshnis said she was unaware of that. Ms. McLaughlin reiterated Planning & Development does not administer the rest of the code so she was unsure why that an assumption. Councilmember Buckshnis pointed out all the code needs to be updated. The council budgeted $300,000 to hire contractors or consultants to assist administration with updating the code that has been seriously and significantly outdated for a long time which included the entire code, the Edmonds City Council Draft Minutes February 7, 2023 Page 8 Packet Pg. 73 7.3.a ECC and the ECDC, and this is only dealing with one aspect. She asked who will update the other chapters. Mr. Taraday said he did not have an answer for that, it was not clear to him who was driving that project. Mayor Nelson interrupted, commenting it would be more clear if there was an agenda item for which staff was properly given notice to prepare. When council springs something on staff and expects them to answer, the council will not get informed answers or opinions. He requested the council stick to the agenda and schedule this on a future agenda if necessary. 2. AUTHORIZE MAYOR TO SIGN INTERAGENCY AGREEMENT WITH DEPARTMENT OF COMMERCE TO RECEIVE FY2023 GMA PLANNING GRANT FOR COMPREHENSIVE PLAN PERIODIC UPDATE Planning & Development Director McLaughlin introduced Planning Manager David Levitan. Mr. Levitan said he looked forward to working with the council. He explained there is a requirement in the Interlocal Cooperation Act that requires interagency agreements to be reviewed by city councils before they can be signed by the city executive. The intent of this agenda item is to introduce the topic in hopes of getting it approved on a future consent agenda. This is a grant from the Washington State Department of Commerce; during the 2022 legislative session the legislature decided due to the scope and scale of the upcoming periodic update to the comprehensive plan that needs to address housing issues, climate change and other substantive issues, to fund the mandate. During past periodic update cycles no money was provided by the state. This is money from the state allocated based on the city/county population for cities of less than 50,000 population. For Edmonds, that is $125,000 over 2 fiscal years; $62,500 per year between July 1, 2022 and June 30, 2024 that the City can apply for. Staff applied for the grant on January 20, 2023 and received notice from the Department of Commerce that they approved the scope of work and submitted a draft local agreement. When that was reviewed by the city attorney, staff was informed council approval was required. In response to the comment by Mr. Fagerstrom, Mr. Levitan advised in looking at the Growth Management grant page on the Department of Commerce website, there are a number of different grants administered c by the Department of Commerce through the GMA program. There were no statements that included "must' for this periodic update grant. The website includes discussion of a buildable lands grant that does c have items that must be included. The periodic comprehensive plan update grant does not have any c requirements; staff submitted a scope of work for items that the grant would reimburse. It includes three a deliverables, one of which has been completed, the equity gap analysis which was prepared and completed M by EcoNW last summer. Another deliverable is the visioning exercise completed in advance of the c comprehensive plan update which is in the final stages; a draft has been developed that will go back to the c community. He relayed his understanding there were some concerns with the dates and assured the March w 15t' date could be changed if councilmembers wanted to extend the period to vet the vision statement. It c would need to occur before June 30, 2023 because it is funded with the grant for this fiscal year. E z Councilmember Paine welcomed Mr. Levitan. She recalled the grant the council decided not to accept had c° some specific conditions. She asked if this grant had any specific conditions. Mr. Levitan answered the Q middle housing grant stipulated that cities needed to identify 30% of the zone capacity that would allow for middle housing. He understood the council and the community had reservations related to that which resulted in the council not accepting the grant. There is no similar language for this grant; this grant is specifically related to the periodic update. The City defines the scope of work which is reviewed by the Department of Commerce. The scope of work was included as an attachment in the packet. There was no push back from the Department of Commerce, they were satisfied with the proposed scope. Councilmember Paine referred to the scope of work (packet page 167) and observed this agreement was for the first half of the grant and the second half will be next year. She asked if there would be a similar Edmonds City Council Draft Minutes February 7, 2023 Page 9 Packet Pg. 74 ILA to accept the grant next year. Mr. Levitan advised another interagency agreement will need to be approved next year. Councilmember Paine asked what would be included in the scope of work for next year. Mr. Levitan answered it would be related to actual policy development and policy issues versus visioning and analysis of gaps within the comprehensive plan. By July 1, 2023, the hope is that a lot of the technical work will be completed and the process will move into policy development and the SEPA review which could be funded through the Department of Commerce grant. Councilmember Teitzel welcomed Mr. Levitan to the team, complimenting him on being up to speed on the issues, noting there is a lot to learn in a short period of time. He asked about the ability of cities with populations under 50,000 to apply for the grants. Mr. Levitan answered cities under 50,000 are eligible for $125,000 over the 2 year period. Larger cities and counties are eligible for more funding; the funding is based on population. Councilmember Teitzel asked whether most cities with populations under 50,000 have applied for the grant. Mr. Levitan answered yes, for example he applied for this grant when he was the N planning manager for the City of Lake Stevens and it was approved by the city council. 04 ti Councilmember Teitzel referred to Attachment A: Scope of Work (package page 165), and task 1, comprehensive plan equity and climate gap analysis, work that was done in July/August 2022, but Attachment B: Budget, also lists comprehensive plan equity and climate gap analysis which was completed 4) in 2022. He was unclear why it appeared in the budget if it had already been completed. Mr. Levitan U. explained Attachment B is the same information, it breaks it down in different way with the deliverables, allocating the $62,500 across the three deliverables. Because the gap analysis deliverable has been completed, the City can immediately submit to have the $40,000 reimbursed. Because the grant was not requested when it was first released in July 2022, the City is a little late to game and has already done some of the work included in the scope of work. It is basically an opportunity to be reimbursed in 2023. Councilmember Buckshnis welcomed Mr. Levitan. She has had a lot of calls and comments regarding this, M especially with the scope of work. She has been through many comprehensive plan updates and they always a go through council before any information was disseminated like the comprehensive plan update vision statement which the council saw only recently at the retreat. The council has not seen the equity gap o analysis. She felt some of the items in the scope of work should go through council for review and update. She recalled the Waterfront Issues Report was provided to council in July 2022 and a summary in o October/November by Ms. McLaughlin, but the council did not make any decisions or approvals but did c provide recommendations. a M N Councilmember Buckshnis referred to Items 11 and 12 of the Commerce grant (packet page 161-162) which 0 0 stated Commerce can ask the city to repay the money if there is not proper maintenance of books, records, cm documents, data and other evidence relating to the contract and performance of the services. She recalled w former planning board members saying they did not receive enough information during the process. She asked whether the dates could be changed to provide council oversight of the equity gap analysis and the z comprehensive plan update visioning. Although staff may not consider them policy, the overall comprehensive plan is a policy statement so council should be apprised of the components as they come a forward. Ms. McLaughlin advised staff has been to council four times regarding the comprehensive plan in the past six months. Councilmember Buckshnis did not disagree. Ms. McLaughlin explained the comprehensive plan is adopted as a body of work as it is a pinnacle policy. Leading up to that, the goal is to keep council apprised of staff s work and bring decisions about policy or development of policy to council. As part of Planning & Development's work plan, staff will come to council to talk about the work plan for the comprehensive plan and council touchpoints during the next year plus. To date the visioning process has been very transparent to council. The climate and equity gap analysis is typically a background document that does not rise to the level of a council briefing; she offered to put it in the read file or provide a briefing to council. Edmonds City Council Draft Minutes February 7, 2023 Page 10 Packet Pg. 75 7.3.a Councilmember Buckshnis commented she has been through many comprehensive plan updates in the 13 years she has been on council. It is different to have a visioning summary where staff provides a presentation. She recalled council raised several issues of concern with the Waterfront Issues Report and asked to have updated data which was not done. Staff stated in November that council had approved the Waterfront Issues Report, but that was actually not done. The gap analyses are very important because they consider gaps between the old and new comprehensive plan. It is important to keep council apprised and to allow council to make decisions along the way. She anticipated citizens would challenge the council's approval of this grant because they have not been apprised. She agreed staff has provide summaries, but changes the council asked for have not come back and the council has not voted. She was aware that some people did not like the visioning process or the statement. She referred to the 8,000 tweets that were collected during the visioning process. Ms. McLaughlin advised they were comments, not tweets. Councilmember Buckshnis said there were 8,000 comments of 120-characters which is the equivalent of a tweet, the summary and other survey stuff which many people complained about. She wanted to ensure if the council approved this, someone did not say the city was not in compliance with sections 11 and 12 because some people believe the council should be apprised and should approve what staff provided Commerce for grant reimbursement. She has many example of when the administration requested a grant that the council did not agree to. She was trying to be conscientious of citizens and planning board members and others who have issues with the transparency of this project. Councilmember Nand welcomed Mr. Levitan. As there is lot of public interest in local governments' z relationship with Olympia in terms of zoning and in light of bills coming before the legislate during this session, she asked staff to elaborate on how Commerce intends to use and aggregate the deliverables, what does the state hope to get from providing grant funding. Mr. Levitan said this is deliverable driven grant, cities need to identify tasks, actions and deliverables and reimbursement is based on submitting the deliverable. Staff would not be able to submit for reimbursement of Task 2, Comprehensive Plan Update a Visioning, until the final version of the vision statement was completed. That planning process is still underway including plans to send out a citywide mailing to solicit feedback. The equity and gap analysis is c a technical report, not per se an actionable item that comes before council, but is eligible as background work related to the comprehensive plan. The scope of work was submitted to Department of Commerce o and they found it met the intent and requirements of the grant program. The equity and climate gap analysis c would need to be submitted to be eligible for the $40,000 reimbursement. As Department of Commerce a administers the GMA for the state, Ms. Laughlin assumed submitting the deliverables was an incentive to M N help cities meet the task at hand. c N O Councilmember Olson appreciated the offer to provide the gap analysis as Received for Filing and did not W feel the council needed a presentation on every single item. She was happy there had been a presentation on the Waterfront Issues Study and recalled there was at least one assumption in that report she did not z want to buy off on so she hoped there would be time on the agenda to discuss that again before it becomes time critical. She liked the ideas of seeing the components as they are compiled so if there were any issues, a the council could weigh in and provide feedback. Councilmember Olson said the important thing for her is having a meeting of the minds about how important and what a driver a vision statement is or is not. She had been hopeful that a vision statement would be developed that everyone was passionate about so that everything would fall into place based on it and it would make all the decisions easier; things would either comply with or support the vision statement or not. If staff is in that same mode, that they feel it is that important, she assumed there would be council approval on at least that one step to ensure council was completely supportive before another six months is spent on a particular vision statement. It would make sense for the administration and council to come Edmonds City Council Draft Minutes February 7, 2023 Page 11 Packet Pg. 76 7.3.a together to ensure they are on same page and agree that the vision statement represents what the community communicated. Councilmember Olson commented Edmonds has a recent history of pitiful surveys such as regarding Walkable Main and other things that have happen in the last two years to the point where people felt manipulated because they could not find the answer they wanted in the survey choices. She hoped staff was consulting paid or unpaid professionals, noting there are members of the Economic Development Commission who design surveys. She wanted to ensure the survey is actually vetted and is able to get the community's true input on whether they like the entire statement, and when they understand what it means, they still support each element of the vision. She thanked staff for all their copious work and she was excited there was an opportunity for reimbursement for some of this work. She did not see what the citizen mentioned about grant requirements so it is possible he was looking at another grant. COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER CHEN, TO ACCEPT THE INTERAGENCY AGREEMENT WITH DEPARTMENT OF COMMERCE ALLOWING THE MAYOR TO SIGN AND ACCEPT FUNDS FOR $125,000 ACROSS TWO YEARS. Councilmember Paine commented the council has rambled around and talked about everything comprehensive plan related. This agenda item is strictly related to acceptance of the grant funds. Councilmember Teitzel referred to Action 2.4, Public engagement and buy -off and comprehensive plan vision statement which has an end date of February 15, 2023 which is next week. He asked for clarity regarding that that meant, whether buy -off was from the public or council. Mr. Levitan said when this was submitted a few weeks ago, he did not realize it required council approval which resulted in a couple week delay. If there is concern with the dates, they can be changed. To be safe, the actions under Task 2, Comprehensive Plan Update Visioning should be completed by May 3 V. He suggested the motion could be amended to revise the date or direct staff to provide a more realistic estimate of when those tasks may be completed. Councilmember Teitzel observed buy -off meant council buy -off. Mr. Levitan anticipated it was the survey and citywide mailing. Councilmember Teitzel asked when the survey would be distributed and when it would be complete. Ms. McLaughlin anticipated the citywide mailing will be done in the next couple weeks. COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO � � AMEND TO MOVE APPROVAL TO THE NEXT CONSENT AGENDA. N 0 N Councilmember Olson advised having this on consent would provide an opportunity for council to see the w updated dates on the scope of work. She asked for verification that staff was not concerned about having it approved on the consent agenda. Mr. Levitan answered it would not be a problem to update the dates and °' E bring it back on the February 21 consent agenda. c� Councilmember Chen commented it seems like the City was late in the process of applying for the grant a and asked if staff was confident the deadline could be met in time to receive the grant. Mr. Levitan answered a number of cities have been late in applying and he was not overly concerned. The funds are allocated to Edmonds, it is up to the City when it gets the ILA signed and get the deliverables completed. Whether this is pushed out two weeks, the deliverables for Task 2 is after February 21 and likely will take longer due to the time it has taken to get the citywide mailing sent out. He assured a two week delay would not result in the funds disappearing. Councilmember Chen asked if two weeks would be sufficient to send out the survey, analyze it, come to council, etc. Mr. Levitan clarified the amendment is to return on February 21 with end dates beyond those Edmonds City Council Draft Minutes February 7, 2023 Page 12 Packet Pg. 77 7.3.a identified in the scope of work. For example, instead of March 15 for the deliverable, pushing it into April or May to allow for additional community feedback. The grant request can still be submitted to the Department of Commerce; the deliverable dates will be amended to address council concerns about the process. AMENDMENT CARRIED (6-1), COUNCILMEMBER PAINE VOTING NO. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER CHEN, TO AMEND TO MAKE SURE WE HAVE IT ON RECORD THAT ACTION ITEM 2.4 HAS BEEN MOVED TO MARCH 31, 2023. Councilmember Buckshnis said she is not rambling on, this is very important. This is the same firm that did the PROS Plan and "we all know what happened with the PROS Plan with the gap analysis." She wanted to get the dates and the visioning statement down because a lot of people have concerns about it. Ms. McLaughlin clarified PRR did not do the gap analysis and they are no longer on contract for any of the visioning work. AMENDMENT CARRIED (6-1), COUNCILMEMBER PAINE VOTING NO. MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY. 3. PROJECT UPDATE ON THE WASTEWATER TREATMENT PLANT CARBON RECOVERY PROJECT Public Works Director Oscar Antillon introduced Plant Manager Ross Hahn. Mr. Antillon reviewed: • Project Description o The project upgrades the wastewater treatment plant (WWTP) solids handling system by replacing the existing incinerator with a new gasification system. o The project also provides ancillary upgrades to the WWTP headworks and odor control systems. Construction Status Gasification Demolish Existing Incinerator System Complete Gasification Install New Equipmenton Lower Level Complete Gasification Construct New Second Level Complete Gasification Install New Equipmenton Upper Level In -Progress Gasification Install New Mechanical J Electrical Components In -Progress General Install NewOdorControl System mp Headworks Install New Screenings Equipment INot Started Offsite Install City ParkOdorControlSystem Complete Q • Photographs o Gasification Building — Lower Level, prior to installation of upper level Edmonds City Council Draft Minutes February 7, 2023 Page 13 Packet Pg. 78 7.3.a 0 • Project Schedule of Remaining Work 2023 12024 J F M A M J J A S O N D J F M A M J J A S O N D Remaining Construction 6 Months Commissioning and Operator Training OSystem Placed into Operation 12 Months Measurement and Verification • Budget — to date spent 96% $22,116,389.43 $22,049,739.58 $843,621.00 $0 $155,148.63 $153,952.62 TBD 0 1 $23,115,159.06 $22,203,692.10 o City has incurred other costs not tied to contract. $66,649.8° $843,621.00 $1,196.11 $911 Councilmember Nand recalled when she was on the Mayor's Climate Protection Committee, there was discussion about the updates eventually producing waste products that would be turned into biochar that could be used in gardening, horticulture, etc. She asked if that will still occur. Mr. Antillon answered that is one of the goals of this project. There are a couple of potential buyers, but a deal has not been reached with them yet until the plant starts producing biochar and the quality of biochar is verified. Councilmember Nand relayed her understanding that this plant is very technologically forward compared to other Edmonds City Council Draft Minutes February 7, 2023 Page 14 Packet Pg. 79 M N 0 N O W r C d E t 0 t0 r Q 7.3.a wastewater management solutions in the country or world. Mr. Antillon agreed the previous plant manager was very ambitious and did a lot of the work. It is a one -of -a -kind system, one of the first in the country and maybe the first in the world that this designer has built. Councilmember Teitzel referred to the construction status and asked about the task of installing City Park Odor Control System offsite. Council has received several recent complaints about odors and he asked if that system was working properly and if not, whether there were plans to get it working. Mr. Antillon answered it is working properly. The monitoring of odors in that area has not indicated it is not working. More attention has been paid to that and staff is tracking it. Councilmember Teitzel asked if the odors could be from sludge being trucked out. Mr. Antillon answered that could be, but it would not be significant because the trucks go by very quickly. The scrubbers in that area of the park are to mitigate odors on the sewer distribution system in the plant; the manholes and pipes that move sewage to the plant. Councilmember Teitzel referred to the budget and inquired about potential pending change orders TBD. He asked if there were any thoughts about budget changes that will be required in the future. Mr. Antillon answered not yet. There have been a couple meetings with DES and with the contractor on disputed items but no agreement has been reached. He acknowledged there is potential for a cost increase for a project of this magnitude and complexity. Councilmember Teitzel observed a lot of growth is projected in Edmonds as well as in surrounding communities that feed effluent to the plant as well as rapid growth around light rail. He asked if the plant would reach capacity in the future and if so, what was the plan to address it. Mr. Antillon answered with the expected growth in Edmonds and the communities that the plant serves, there will be capacity issues but this system is designed for capacity to 2038. There are still some issues with feeding the system because it is barely at the bottom of capacity. There is plenty of capacity on this system. The rest of the plant, the wet side, will have some issues and there is also the challenge of nutrient removal in the next couple years. Councilmember Chen asked the life expectancy of this new gasification system. Mr. Antillon answered the design for this system was 30 years. Councilmember Chen said that seemed quite short. Mr. Antillon o answered it was typical and was similar to an incinerator, equipment that has a lot of fatigue due to heat. If it can run as designed, that is the designed life expectancy. There may be challenges initially with enough o biosolids to keep it running 24/7 as designed. Councilmember Chen expressed interest in learning more c about that. He relayed his understanding the $23M cost was not entirely borne by the City Edmonds, but a also by partner cities. Mr. Antillon said the City owns approximately 50% of the plant. M N O Councilmember Buckshnis commented this is actually the second plant, the first plant is in Bakersfield, o California but when former Public Works Director Phil Williams visited, it wasn't working so the City took w a leap of faith which she hoped would work out. She asked if the equipment on SR-104 was used to store biosolids byproducts. Mr. Antillon answered that was a biofilter. Councilmember Buckshnis said she will r tour the plant since everyone at Harbor Square asks her about it. Mr. Antillon explained the main component of the system will not be visible from outside. a Councilmember Buckshnis asked if transporting would cease once the plant was fully operational. Mr. Antillon answered it was hoped that would occur by June/July. Councilmember Buckshnis asked if there were sufficient funds in the budget for extra transporting, recalling council approved transporting until March 2023. Mr. Antillon answered that is also under discussion; the original plan was to only haul for a year, but the City is way beyond that. Councilmember Buckshnis said keep up the good work, she hears a lot of good comments. 4. CAMERA ENFORCEMENT IN SCHOOL ZONES Edmonds City Council Draft Minutes February 7, 2023 Page 15 Packet Pg. 80 7.3.a Assistant Police Chief Rod Sniffen explained today's request is council approval of the resolution which adopts the location analysis done on placement of the school zone automated traffic safety enforcement cameras. This is being done in phases in tandem with advice from the legal team to ensure it meets RCW 46.63.170. Approval of the location analysis will be followed by approval of the ordinance that will create a new City Code section 8.10, Automated Traffic Safety Cameras, as well as provide the ability for the mayor to sign agreements with the vendor to move forward with the program. Councilmember Chen commented this is very timely as there have been many, many concerns and personal experiences with speeding and traffic safety. He asked about the five proposed camera locations. Assistant Chief Sniffen answered there were originally five locations because the interpretation of the law was Edmonds was only authorized to have five systems based on population. That part of the RCW has since been revisited and determined not to be a restriction. However, since the project to authorize five systems was so far along, staff continued with it. The five systems on which traffic analysis were done ended up being four because analysis of one location showed it was not needed and one of the locations will have two systems. The proposed locations are Westgate Elementary, Chase Lake Chase Elementary, Edmonds- Woodway High School (2 systems) and Scriber Lake High School. Councilmember Nand recalled when this came to the PSPHSP committee, she was quite skeptical. She appreciated Assistant Chief Sniffen and Chief Bennett's the depth of knowledge that addressed her and citizens' concerns. She relayed drivers' negative experience when they were driving 27 mph in a 25 mph zone and the system generated a ticket even though a police officer on emphasis patrol probably would not have issued a ticket. When she brought that concern to Assistant Chief Sniffen and Chief Bennett, they explained the camera system could generate tickets for drivers going 5 mph over the speed limit versus 1- 2 mph over the limit. She suggested amending the ordinance to reflect that. Assistant Chief Sniffen explained the camera systems are designed to trigger an infraction based on a predetermined speed limit that is controlled by the City. Through analysis of the locations and enforcement, an infraction will be triggered at 6-11 mph over the speed limit depending on the location. That is completely controlled by the police department and can be changed any time. He anticipated decisions regarding the trigger speed for each camera will be determined via conversations between traffic engineering and the police department. Councilmember Nand advised if that was the policy, her amendment of a minimum of 5 mph over the speed limit would be moot. Councilmember Olson observed section 8.10.050 includes a fine for an infraction of $130. With the focus g on the code rewrite and avoiding a set dollar amount becoming outdated, she asked if there was a way M N connect the fee to a fee schedule. Assistant Chief Sniffen explained the RCW that permits automated traffic c enforcement in the state of Washington requires the infraction be treated as a parking infraction. In the City cm of Edmonds, parking infractions range from $40 to $450. The amount in the ordinance, $130, comes from w the fact that throughout the RCW most moving violations that do not have an attached schedule of fines are $136. The fee can be adjusted, but the city attorney would need to opine whether the change needed to z come back to council or if a schedule of fines could be included. Councilmember Olson expressed interest in a way to update the fine without needing to update the code. a COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER PAINE, TO MOVE THE RESOLUTION AND ORDINANCE IN THE PACKET TO THE NEXT CONSENT AGENDA. Councilmember Olson asked if the resolution and ordinance needed to be approved sooner than that, observing this delay would allow the council to hear from citizens. She recognized there has been has been a lot of support for this because of the amount of reckless driving in the last couple years and the desperate need to put abatement measures in place. She thanked staff for bringing this forward. Assistant Chief Sniffen answered there was no urgency, he would rather see it right rather than right now. Edmonds City Council Draft Minutes February 7, 2023 Page 16 Packet Pg. 81 7.3.a In response to an audience comment, Councilmember Paine asked if there was any intent to have Edmonds install red light cameras. Assistant Chief Sniffen answered there was no plan to install red light cameras in this program. Councilmember Paine asked if there were plans to install right turn cameras. Assistant Chief Sniffen answered there was not. With regard to the $130 fee, Councilmember Paine asked if there were other fees in addition for court costs, etc. Assistant Chief Sniffen answered not that he was aware of. Councilmember Paine said she thought there were and suggested that would be something to investigate. She was pleased to see this moving forward and she wanted everyone to understand this will save lives. The City does not want to have a memorial sidewalk for someone who was injured or killed. This is about time, there can be different speed tolerances at the high schools versus the elementary schools. Sidewalks are where little kids get their best examples of understanding traffic laws, the same with bicyclists. She thanked administration for bringing this forward. Councilmember Teitzel commented he has thought this was a good idea for a long time and was involved in discussions about these cameras in 2015. He recalled back then there was a lot of discussion and concern as a result of Lynnwood's experience and people saying it violated their civil liberties which is why the cameras did not gain a lot of traction back then. He was pleased the City was moving forward with the cameras now. He asked whether the revenue generated by the cameras covered the cost of the program including staffing costs. Assistant Chief Sniffen answered based on their analysis, yes. Observing there was no legal limitation on the number of cameras the City can install, Councilmember Teitzel supported exploring expansion of the program to all school zones. MOTION CARRIED UNANIMOUSLY. 5. 2023 COUNCIL RETREAT DEBRIEF Council President Tibbott referred to the A, B and C list of prioritized projects. A calendar will be displayed in the council office permanently after the office is painted. The intent is to have clear objectives for council and he was happy progress is already being making on several of the items on the list. He was hopeful an update on bridge housing would be provided during council comments. He is working on a budget retreat to refine the budget process. Council President Tibbott directed the council's attention to the SCA Guiding Principles provided during c Deanna Dawson's presentation. Before the council officially adopts the principles, he suggested the council a live with it for a year and see what it is like to work together in a way that has been productive for other M groups. He planned to post the principles in several conspicuous places. c N O Council President Tibbott was pleased with the level of participation at the retreat and was thankful for w staff s involved in the first hour. Deanna Dawson's presentation was excellent and helped the council think about the culture of working together and participating productively with City staff. Overall he was very E pleased with the outcome of the retreat although he recognized the proof will be whether there are results this year. He was committed to moving in that direction. Q 9. MAYOR'S COMMENTS Mayor Nelson thanked the council for inviting him to the retreat, commenting it was great to see everyone in a less formal setting. He appreciated staff s participation and looked forward to the budget retreat. 10. COUNCIL COMMENTS Councilmember Nand thanked Council Executive Assistant Beckie Peterson for the incredible amount of work she did on the council retreat. She announced the upcoming City of Edmonds Youth Commission Edmonds City Council Draft Minutes February 7, 2023 Page 17 Packet Pg. 82 7.3.a Teens Forum on Monday, February 13 at the Waterfront Center at 4-5 p.m. The forum is targeted at teens ages 13-19 and will include pizza, snacks and drinks. Young people are invited to discuss topics like diversity, domestic violence, youth opportunity for programs, clubs and jobs, volunteering, LBGTQ+ issues, environmental concerns and mental health. Washington State Attorney General Bob Ferguson and school districts are signaling they plan to pursue litigation against social media and tech giants for the mental health crisis that has been triggered by social media engagement. It is important to highlight opportunities like this for young people to get offline and meet to discuss issues. Councilmember Paine thanked staff and the people who spoke during audience comments about the school zone safety cameras. One of the scariest things she has ever seen was speeding in a school zone across from a childcare center, young drivers who did not understand the impact a car can have on a human body. She appreciated the community and administration's support of the cameras and all the work done by Chief Bennett and Assistant Chief Sniffen. Councilmember Paine announced the council has an opening for a city council student representative. r� Applicants need to be residents of Edmonds, but can attend school outside of the city. 3 L Councilmember Buckshnis echoed Councilmember Nand's invitation to the Teen Forum. A survey of youth 4) was used to identify topics. It should be a fun event with free pizza and snacks. She advised the 2023 budget U. is out, a hardbound copy is available for $20. She referred to pages 21 and 22, the strategic outlook, emphasizing the council does not have any responsibility for those, they are the mayor's projections. She invited anyone with issues about the projections to contact her. a c Council President Tibbott reported he and Councilmembers Nand and Chen will be in Olympia next week to talk about state legislation regarding housing. Their message will be there is a better way forward than all the legislation that has been proposed; a better way would be to expand GMA expectations and leave determining how those are worked out to each individual city. Edmonds believes cities are in the best a position to determine the best way to accommodate growth, opportunities for density and different kinds of housing and believe the state should leave that up to cities to implement. The message they plan to bring to 0 the legislature is, 1) expand GMA, 2) expand growth areas, growth opportunities and buildable lands around the state, and 3) expand incentives that facilitate construction of housing. They seek to understand what the o legislature is doing as well as help the legislature understand the council's commitments. c a Councilmember Olson paid tribute to Bob Throndsen and the community's loss of a really important and M N impactful community member this week. His loss was very unexpected and shocking and he was in the c throes of continuing to impact and make a difference in the community. He is remembered for his lengthy o career as a KOMO News reporter, a chapter of his life before she knew him, and is warmly remembered by W those he mentored in that field. As exceptional as he was personally, he also developed an exceptional legacy. In his retirement, he served on the City's housing commission and was a wonderful contributor, a z total gentleman, a lovely and well liked participant who could disagree without being disagreeable. He was also fair and thorough in the role where many knew him best, a reporter for My Edmonds News in his a retirement. He was a great man that will be very missed. She wanted to let his family and friends know that the community of Edmonds is feeling his loss. Councilmember Olson reported the Edmonds School District's website has been down for a considerable period of time. Students are using paper and pens and talking to each other, totally retro and she hoped it will be remembered as an inconvenient but memorable experience. Councilmember Chen looked forward to his visit to Olympia on February 15-16 with Council President Tibbott and Councilmember Nand. He announced a free community vaccine clinic at the Asian Service Center in partnership with the Snohomish County Health Department on Saturday, February 18 from 10:30 Edmonds City Council Draft Minutes February 7, 2023 Page 18 Packet Pg. 83 a.m. to 12:30 p.m. Free vaccines include COVID-19 boosters, Monkeypod and flu. Past events have been very successful in reaching population that are normally difficult to reach. During the last vaccine clinic, people drove four hours from Eastern Washington to get Monkeypod vaccinations. The clinic is located at 22727 Highway 99, Ste. 110, Edmonds, next to the T&T Seafood Restaurant. Councilmember Teitzel thanked Council President Tibbott for a very nice council retreat. It was very productive and it was great to have the mayor and staff with council. He was struck during the retreat that we are all members of the same team, working together to serve the public, something everyone needs to keep in their minds and hearts. Councilmember Teitzel relayed his shock and sadness with the tragedy in Turkey and Syria; the latest new reports say over 7,000 lives have been lost. He was pleased the U.S. government was sending resources to help find survivors and assist the injured. It was a horrible thing and his thoughts are with them tonight. 11. ADJOURN With no further business, the Council meeting was adjourned at 9:23 p.m. Edmonds City Council Draft Minutes February 7, 2023 Page 19 Packet Pg. 84 M N O N O W r C d E t 0 t0 r Q 7.4 City Council Agenda Item Meeting Date: 02/21/2023 Approval of Council Committee Minutes February 14, 2023 Staff Lead: Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Recommendation Approval of Council Committee Meeting minutes as part of the Consent Agenda. Narrative The Council committee meeting minutes are attached. Attachments: PSPHSP021423 FCO21423 PPW021423 Packet Pg. 85 7.4.a PUBLIC SAFETY, PLANNING, HUMAN SERVICES & PERSONNEL COMMITTEE SPECIAL MEETING February 14, 2023 Elected Officials Present Staff Present Councilmember Vivian Olson (Chair) Michelle Bennett, Police Chief (no audio) Councilmember Jenna Nand Jessica Neill Hoyson, HR Director Council President Neil Tibbott (ex-officio) Todd Tatum, Comm. Serv./Econ. Dev. Director Whitney Rivera, Municipal Court Judge Uneek Maylor, Court Administrator Angie Feser, Parks, Rec. & Human Serv. Dir. Shannon Burley, Deputy Parks, Rec. & Human Serv. Dir. Jeff Taraday, City Attorney (left mtg. 3:50) Alexandra Ehlert, Police Executive Assistant (no audio) Scott Passey, City Clerk Guests Elaine Helm, Diversity Commission Chair Jessie Owen, Diversity Commission Member 1. CALL TO ORDER The Edmonds City Council virtual online PSPHSP Committee meeting was called to order virtually and in the City Council Conference Room, 212 — 5` Avenue North, Edmonds, at 3:30 p.m. by Councilmember Olson. 2. COMMITTEE BUSINESS 1. Draft Ordinance mending ECC 10.01 Boards and Commissions Mr. Taraday recalled when this came to council in January, there was a lengthy discussion regarding public outreach and whether the ordinance should be amended to identify specific types of public notification in various newspapers, in foreign languages, etc. As motions were made and the discussion became more complicated, the council directed the matter to staff. He assumed the council president determined it would be better to have it come to committee first. Councilmember Nand referred to Section 10.01.030 Content of notice, relaying Councilmember Chen and she reached out to Kelsey Foster and Mayor Nelson's administration who indicated without further direction from council they will voluntarily seek ways to advertise board and commission positions in the local media and try to incorporate a multilingual component. That will address her and Councilmember Chen's concerns. The administration does not need any further direction from council than what is included in Section 10.01.030. Questions and discussion followed regarding Council President Tibbott working with staff on how the administration would be notified of openings or renewals and having Mr. Taraday incorporate that into the proposed ordinance, input provided by former Planning Board Member Roger Pence, a suggestion for three committee members to review proposed amendments before forwarded them to Mr. Taraday for inclusion in the ordinance, simplifying the code versus addressing situations such as the difference between unexpected vacancies versus end of term vacancies, a suggestion that incumbents continue to serve (if they are willing) until they are replaced, emphasizing that the selection process is nonpartisan, interviewing all applicants that meet the code requirements, and establishing a process for filling vacancies if not done by the administration within a period of time. Packet Pg. 86 7.4.a 2/14/23 PSPHSP Committee Minutes, Page 2 Committee recommendation: Full council. 2. PSPHSP Committee Meetinq Proposed Time Change Mr. Taraday explained the ordinance in the packet changes the regular start time of the PSPHSP committee from 4:30 to 3:30 and lengthens the meeting time from one hour to two hours. Discussion followed regarding a suggestion not to hold meetings prior to 3:00 p.m. to avoid impeding into the work day for interested members of public, ability for the public to watch the video following the meeting, no opportunity for audience participation at committee meetings, and whether the change would be effective for the March meeting. Committee recommendation: February 21 Consent Agenda Discussion followed regarding the protocol for submitting questions to the city attorney and having questions that apply to council business go through the council president. Councilmember Nand advised she would discuss that further with the city attorney assessment subcommittee. 3. Committee Update Format for New Standing Agenda Item Council President Tibbott explained the intent was to have a format for receiving updates from staff during committee meetings. Instead of multiple councilmembers requesting updates from staff, he requested committee members confer regarding update topics and submit update requests to the council office by the first Monday of the month. Updates will either be short, 2-10 minutes, which would require little staff preparation, or long, 10-20 minutes, which would require some staff preparation and may be scheduled as an agenda item at a future meeting. He suggested scheduling updates at the beginning of the agenda. Questions and discussion followed regarding support for updates at committee meetings and for scheduling updates at the beginning of the meeting, ability for councilmembers to still ask questions of staff, and committee updates providing an opportunity for the public to hear information from directors. Committee recommendation: Information. 4. Diversity Commission Name Change and Annual Presentation Mr. Tatum provided an introduction , explaining five of the nine Diversity Commission members are new as of September. The U.S. is coming out of three years of serious cultural turmoil, introspection and change and efforts in the area of diversity, equity, inclusion and accessibility will be critical in keeping focus on these topics and doing the hard work of moving from a place of understanding to action. DC Chair Elaine Helm, explained there has been a lot of discussions over the past several months about the commission's focus as well as the commission name. The proposal is to change the name to Diversity, Equity, Inclusion, and Accessibility (DEIA). Each of the elements are important and the order is consistent with what has become standard in local, state and federal governments. The new name reflects the needs of the community and the direction of the commission's work. The City's demographics show the population differs in many meaningful ways such as age, gender, race, disability, housing, income, etc. There are many interesting differences when talking about diversity and those should be reflected in City government, programs and policies. DC Member Jessie Owen said the City's has made a genuine and authentic commitment to diversity, such as revamping the decision -making process for planning and prioritizing projects and diversifying efforts for recruiting new board and commission members. Beyond diversity, the City needs to work Packet Pg. 87 7.4.a 2/14/23 PSPHSP Committee Minutes, Page 3 toward equitable outcomes, and expanding the commission's scope to include equity, inclusion and accessibility places emphasis on commitment to policies, procedures, and systems that better represent people and are based in meritocracy. While a truly inclusive group is diverse, a diverse group does not necessarily mean it's inclusive or accessible. Commissioner Helm explained the commission will continue outreach and visibility events such as the diversity film series to maintain public conversations around issues, align more closely with work the City is already doing, and keep DEIA a part of decision making so policies and systems support that population. Edmonds' Diversity Commission has become an example for other cities; other boards and commissions have reached out to better understand how they operate and the work they have done over the last several years. She thanked the City and previous Diversity Commission members for setting the commission up to take this next step and evolve the way they work. Discussion followed regarding concern with the length of the name; whether diversity implies equity, inclusion and accessibility; DEI is a widely used acronym and DEIA is even better; whether "access" could be used instead of "accessibility;" sometimes it takes more words to explain what you are doing; the name reflecting work that touches on all elements of DEIA; Edmonds as an example to other cities; confusion between the Disability Board and the DEIA Commission, importance of work being done regarding DEIA issues; a suggestion to include a requirement that at least one member be under the age of 24; a Youth Commission liaison that was assigned to the commission in the past; importance of younger people's perspective; difficulty recruiting that age group; importance of age diversity; the Youth Commission's focus on DEI; and ability for members of Youth Commission and Diversity Commission to participate in each other's meetings. Committee recommendation: Diversity Commission Presentation and proposed code amendment at March 7 meeting. 5. Intergovernmental Agreement Snohomish County Diversion Center Ms. Burley explained this would be anothertool in the toolbox. The Snohomish County Diversion Center, funded by Snohomish County, provides cities an opportunity to transport individuals interested in receiving more support for their behavioral health and/or substance abuse challenges. This intergovernmental agreement would allow Edmonds to participate in the diversion center. The City was not able to partner with the diversion center until it had a social worker working closely with the police department and Snohomish County Fire could refer an individual on the City's behalf into the diversion center unless Edmonds participated in the diversion center. There is no cost to the City other than transport to/from the diversion center. Questions and discussion followed regarding transportation options, process for accessing services at the diversion center, other jurisdictions/agencies that utilize the diversion center, incidental fees, location of the diversion center, being clear in the narrative that this is separate from the county hotel on Highway 99, and appreciation for the compassion shown by staff and making good decisions for those needing help. Committee recommendation: Consent Agenda 8. Salary Table Approval Request for Grant Funded Position Judge Rivera explained this is a request to approve the NR-25 salary table for the community justice support specialist which did not have a comparable job description in the City. When the legislature passed the Blake fix in 2022, there was funding for grants for therapeutic courts and Edmonds received an initial grant; addition funds were available for community support coordinators. This is a part-time position fully funded by the grant and it's possible additional funds will be approved in the 2023 legislative session. The sample job description was prepared by the Administrative Office of the Courts Packet Pg. 88 7.4.a 2/14/23 PSPHSP Committee Minutes, Page 4 (AOC) and modified by Court Administrator Uneek Maylor. The NR-25 salary step was selected after consultation with HR. Questions and discussion followed regarding whether it would be possible to hire someone for this part- time position, and where the position will be advertised. Committee recommendation: Consent Agenda 9. Recreation Staff Job Descriptions & Wage Range Update Ms. Feser explained in preparation for hiring, staff discovered these five part-time hourly positions did not have formal job descriptions and four of the five ranges were below the state minimum wage. It is difficult to recruit for these positions even at minimum wage and employees often leave after a few months for a higher paying job. HR plans to do a salary review of these positions in the coming year, but the wage needs to be increased at this time to be competitive with other facilities and municipalities. These are existing positions and a budget amendment is not required. She reviewed responsibilities of the five positions. • Facility attendant • Front desk receptionist • Day Camp assistant • Gymnastic assistant • Gymnastic instructor Questions and discussion followed regarding difficulty recruiting for these positions, the amount of essential functions and responsibilities, avoiding barriers to working for the City, a new phrase included in City job descriptions ("or combination of education and experience that allows to perform the essential functions of the job"), and the need for a salary survey of seasonal positions. Committee recommendation: Full council 10. Parks & Recreation Staff Job Descriptions (Parks Maint and Rec Leader: Gymnastics) Ms. Feser explained during the budget process, council approved a change from hiring eight seasonal parks maintenance laborers to hiring six limited term employees (LTE) for nine months. In preparing for recruitment, staff realized a job description was needed. The job description for the second position, recreation leader — gymnastics also needed to be updated. This position in the AFSCME salary survey changed to an NE-23 which is reflected in the new job description. Both positions are included in 2023 the budget; the request is to update the job descriptions in preparation for recruitment. Questions and discussion followed regarding the hourly rate for the seasonal parks maintenance laborer, whether the parks maintenance could be an internship with an education component, focus in the 2023 budget on appropriately staffing the City, creating a structured intern program, parks not having the capacity for an internship at this time, past park interns that worked with administrative staff, potential union issues with an intern doing the same work as an LTE, and a suggestion to revise one of the recreation leader —gymnastics essential functions and responsibilities to read, "Assists in gymnastics shows and other special youth fitness events. Committee recommendation: Full council. 11. Take Home Policy for City -Owned Vehicles Ms. Neill Hoyson explained certain departments allow vehicles to be taken home. The lack of a policy was identified in last year's risk pool audit. Fleet Manager Carl Rugg drafted the policy and reviewed it Packet Pg. 89 7.4.a 2/14/23 PSPHSP Committee Minutes, Page 5 with her as the risk manager. The policy creates a framework for how and when employees are allowed to take City vehicles home. This is a housekeeping issue; employees are currently taking vehicles home. A brief discussion followed regarding this being a well -drafted policy, the definition of occasional overnight vehicle use, and the usage and taxable reporting requirements. Committee recommendation: Consent Agenda Councilmember Olson commented on the public's confusion with the name of the Disability Board. Ms. Neill Hoyson agreed the name was misleading as that board deals with post -retirement benefits for LEOFF 1 police and fire personnel. She offered to research whether the RCW language specifies the name of the board. 7. Ownership Transfer for K9 Hobbs [Due to technical difficulties with audio, Chief Bennett and Ms. Ehlert were unable to participate in Agenda Items 6 and 7.] Councilmember Nand relayed PAWS CEO extended an invitation for K9 Hobbs or another active duty K9 to be their spokesdog of the year at an annual parade. Committee recommendation: Consent Agenda 6. Crime Analyst Job Description Ms. Neill Hoyson responded to questions regarding where applicants obtain the required knowledge related to federal, state and local automated information systems used in the collection, analysis and report of information related to criminal activities; and specific requirements the police department provided for this job description. Ms. Neill Hoyson explained if the committee is satisfied with the job description, the next step is to bargain the wage range with the union. The City is currently in bargaining with EPOA law support and she was hopeful it could be settled as part of the contract. If not, the wage would come to council separately. Discussion followed regarding a suggestion to add to the job description under hazards that the person may be exposed to disturbing content that may cause secondary trauma. Committee recommendation: Ms. Neill Hoyson will bargain the wage with the union. 3. ADJOURN The meeting was adjourned at 5:14 p.m. Packet Pg. 90 7.4.b FINANCE COMMITTEE MEETING February 14, 2023 Elected Officials Present Staff Present Councilmember Will Chen (Chair) Dave Turley, Administrative Services Director Councilmember Susan Paine Angie Feser, Parks, Rec. & Human Serv. Dir. Council President Neil Tibbott (ex-officio) Jessica Neill Hoyson, HR Director Councilmember Vivian Olson Susan McLaughlin, Planning & Dev. Dir. Scott Passey, City Clerk 1. CALL TO ORDER The Edmonds City Council Finance Committee meeting was called to order virtually and in the City Council Conference Room, 212 — 5th Avenue North, Edmonds, at 5:30 p.m. by Councilmember Chen. 2. COMMITTEE BUSINESS 1. Committee Update Format for New Standing Agenda Item Council President Tibbott explained the intent is instead of councilmembers sending individual emails to city staff requesting updates, committee members will discuss updates they want and submit a request to the council office by the first Monday of the month. He will review the update requests with the council pro tem and council assistant and schedule updates on future agendas. Short updates, 2- 10 minutes without a formal presentation, will be scheduled at the beginning of committee meetings and longer updates may become future committee agenda items. The intent is to streamline communication between councilmembers and staff. Questions and discussion followed regarding submitting an update request for another committee, concern that elected officials had to go through a peer to request information from directors, the mayor's thoughts about this, ability for councilmembers to still submit questions to staff, requests for updates as part of agenda planning process, intent to eliminate multiple councilmembers contacting multiple directors on the same topic when the entire council could benefit from and update, creating a new channel for information, appropriateness of the committee meeting structure for updates, and staff's support for this approach. Committee recommendation: Information 2. Development Fees Update Ms. McLaughlin explained this is a standard 3-year update, the fees were last updated in 2020. After doing comparables, an average fee increase of 14.2% was added which is consistent with other jurisdictions. She highlighted key changes such as simplifying the fees for plumbing and mechanical systems in new single family homes, adjusting fees for retaining walls because the City was significantly undercharging based on the amount of staff expertise required, and adding new fees for generators and smoke control systems. The fees have been set in collaboration with building, planning, engineering and fire. Questions and discussion followed regarding the hourly rate in the fees, other cities' hourly rates, fees for streateries and outdoor dining, how fees are allocated, when fees are collected, including recovery of city attorney time in the fees when they do permit review, the goal to have fees cover costs, intent for the fees to be effective March 1, and permits for generators. M N N O U U- r- a) E U r Q Packet Pg. 91 7.4.b 02/14/23 Finance Committee Minutes, Page 2 Committee recommendation: February 21 Consent Agenda 3. Risk Management Policy In response to a questions asked previously about whether it is appropriate for risk management to be in HR and whether she is qualified to oversee risk management, Ms. Neill Hoyson explained risk management is typically in Finance or HR. Prior to coming to Edmonds, she worked for Skagit County as the director of HR and risk management for eight years and is certified in risk management, claims management and underwriting. Mr. Turley is currently the alternate risk manager. The City is part of a risk pool, all claims are submitted to the pool for processing under the City's insurance coverage. The pool distributes risk among all members, minimizes exposure and reduces insurance cost. The proposed risk management policy arose when a boiler broke, flooding city hall including the Chamber's offices. The damage was covered by the Chamber's insurance, but without a risk management policy, there was no way for the City to reimburse the Chamber for their deductible. This policy would provide the City the latitude to pay one -offs not covered by the City's liability coverage. She wrote a similar policy for Skagit County and revised it to be applicable to Edmonds. Ms. Neill Hoyson explained the reason the policy proposes an annual report is she gets an annual audit from the risk pool. The council sees every claim, but she only learns the impact claims have on the City's insurance premiums once a year. She provided an annual report at Skagit County. Questions and discussion followed regarding interest in a quarterly report to improve council awareness, a suggestion for an informal quarterly update to committee, highest sources of risk, how the $5000 limit was determined, total amount in the risk management fund, coordination with the city attorney before claim are paid, every claim first going through the risk pool, use of these funds for things like deductibles, possibly using this fund to cover insurance deductibles for other City policies (such as insurance on storage tanks that have high deductibles), and information that would be provided in a quarterly report. Committee recommendation: February 21 Consent Agenda 4. 2023 Carryforward Budget Amendment M Mr. Turley reviewed: • 32 requests tonight; more detailed information including the draft ordinance can be found in o council packet beginning on page 38 L) • If approved, budget amendment would increase forecast revenues by $5,841,210 and would increase budgeted expenditures by $11,393,854 and change the beginning fund balance by E $5, 552.644. • The request for tonight is to place the budget amendment ordinance as included in the packet, r or as amended, on the February 21 consent agenda for approval by full council. Q Questions and discussion followed regarding why carryforward amounts were not incorporated into the budget, reason for carryover amendments, fewer carryovers with a biennial budget, carryovers are not new money just unspent money that is carried over, projects that have not been started versus started and not completed, spreading OpenGov maintenance cost over four years, and fund balance versus cash balance. Committee recommendation: Full Council February 21 5. Preliminary December 2022 Monthly Financial Report Packet Pg. 92 7.4.b 02/14/23 Finance Committee Minutes, Page 3 Mr. Turley reviewed: • General Fund Revenues for 12 months ended December 31 are $194,860 better than budget (0.43%) • General Fund Spending for 12 months ended December 31 is $5,623,429 under budget • Sales Tax Revenues for 12 months ended December 31 are $955,409 ahead of last year, and $1,257,927 ahead of budget • Sales Tax Revenues for 12 months ended December 31, by Category Sales Tax Analysis By Category Current Period: December 2022 Year -to -Date Total s11,257,927 Aulouotu-e Repaa. CbostmctionTrede. 5242vrl 341 4sen ' Business sen-ices. 51.'S4.757 Eieath&rmonal &Recrealiou, $1,187.984 Cale, $68.820 $75.373 C;asonne. $45 L1eCCSl�mdRl1011_ gc405q Retad Food stows, Clothing sud $360'637 Aceessone _ $385 103 \` Retail AUTonvfivE� cbm wicalions. Misc Relail $2.718.718 $242,WD $2pg6,140 Wholesale IIade. $353,303 Others_$329,417 ;•-fauufacwoua. $]28515 Eatmg 8 rninldng. U.269.749 • Real Estate Excise Tax Revenues for 12 months ended December 31 are under budget by $502,246 and approximately $1 million below last year • Real Estate Excise Tax Revenues RE ET - 2010-2022 S5,500,000 $S,W0,000 54,500,000 S4,000,000 $3,506,IR10 53 000,000 $2,500,000 52,000,000 51,500,000 51,aa0'000 2010 2012 2012 2015 2914 2015 2016 2011 2D18 2019 2020 2021 2022 • Preliminary City -Wide Results Edmonds - Preliminary City-wide Results, Budget and Actual for 2022 Final Budget Revenues $ 126,113,1W Expenses (151,065,765) Revenuesover(underi Expenses (24,956,598) Fund Balance, V112022 156,866,405 Fund Bal2nce, 12f31J2022 $ 131,909,8o8 Actual Results Variance from Ru dget $ 103,178,437 (107,595,855) $ (22,934,730} 43,483,910 (4,407,419) 155,965,405 20,549,190 - $ 152,458,999 $ 20,549,190 M N T N O 0 U. C d E t cc ++ a • Noteworthy Items o The difference for Fund 422 is primarily due a Grant reimbursement in January of 2021. o Fund 112 - The large Traffic Impact Fee that was received in March of 2022 was for $133,581.97. Packet Pg. 93 7.4.b 02/14/23 Finance Committee Minutes, Page 4 o Fund 332 — The large Park Impact Fee that was received in March of 2022 was for $288,259.84. o Sales Tax is up $955,409 from this point in time last year. o Gas Utility Tax is up $84,575 from this point in time last year. o Telephone Utility Tax is down $(40,330) from this point in time last year. o Building Structure Permits are up $78,023 from this point in time last year, and Plan Checking Fees are down $( 119,743) from this point in time last year. o Parks & Recreation Program Fees are up $180,586 from this point in time last year. o Total Interest Earnings for all funds are up a total of $141,025 from this point in time last year. o We have received $300,219 more in interest with the LGIP from this point in time last year, and $235,383 more in interest with the SCIP from this point in time last year for a total of $535,603. Mr. Turley responded to a question regarding 2023 versus 2022 overtime. Committee recommendation: Received for Filing 3. ADJOURN The meeting was adjourned at 6:59 p.m. M N N O U u_ r c m E t v cv r r Q Packet Pg. 94 7.4.c PARKS & PUBLIC WORKS COMMITTEE MEETING February 14, 2023 Elected Officials Present Councilmember Dave Teitzel (Chair) Councilmember Diane Buckshnis Council President Neil Tibbott (ex-officio) Councilmember Vivian Olson CALL TO ORDER Staff Present Oscar Antillon, Public Works Director Rob English, City Engineer Angie Feser, Parks, Rec. & Human Serv. Dir. Shannon Burley, Dep. Parks, Rec. & Human Serv. Dir. Thom Sullivan, Facilities Manager Scott Passey, City Clerk Guests Shelby Sawyers, McKinstry Novella Randall, DES The Edmonds City Council PPW Committee meeting was called to order virtually and in the City Council Conference Room, 212 — 5t" Avenue North, Edmonds, at 7:30 p.m. by Councilmember Teitzel. 2. COMMITTEE BUSINESS 1. Committee Update Format for New Standing Agenda Item Council President Tibbott explained the intent is to streamline communication between council and staff in preparation for committee meetings. He requested committee members collaborate on updates they would like and forward their request to the council office by the first Monday of the month. He will review the update requests with the council pro tem and council assistant and schedule updates on a future agenda. Shorter updates will be scheduled at the beginning of the committee agenda and longer updates may be considered for future agenda items. Questions and discussion followed regarding support for this format, Item 2.4 as example of a longer update, addressing cross communication via a committee update, ability for councilmembers to still ask questions of staff, and grouping updates and agenda items on committee agendas. Committee recommendation: Information. 2. Summer Market and Edmonds SpringFest Event Contracts Ms. Burley explained these events are intended to not only spur the local economy, but also showcase arts and culture, bring the community together, and enhance tourism visitors. Per City code, staff presents contracts for larger special events that have a more significant impact on rights -of -way and draw larger crowds to council for approval. The summer market will be every Saturday, May 6 — October 14 in the existing location downtown. The layout has been changed at the direction of the new fire marshal for public safety such as maintaining a 20-foot wide space for emergency response vehicles and ensuring building doorways are not obstructed by tents. This will reduce the number of market vendor spaces. The packet includes a map/layout that is mutually agreeable to the market and fire and police. The parties will continue to look at creative ways to accommodate additional vendors. SpringFest was previously a regular special event agreement and became a contracted agreement in 2019. This event, held the Saturday before Mother's Day at the Frances Anderson Center, typically Packet Pg. 95 7.4.c 02/14/23 PPW Committee Minutes, Page 2 includes 80-90 local craft vendors and draws 3,000-5,000 participants depending on the weather. Both events are free and neither serve alcohol. Questions and discussion followed regarding the number of vendors that were eliminated by the new layout, creative ways to fit vendors back in, the market team working with police and fire on a potential solution, support for maximizing the number of vendors due to the museum's reliance on it for funding, and areas where the market could potentially be expanded such as the Veterans Plaza. Committee recommendation: Consent Agenda 3. City of Edmonds and Boys & Girls Club Ground Lease Ms. Feser explained this is a new agreement with the Boys & Girls Club as a result of site improvements at Civic Park, and the Boys & Girls Club's decision regarding the option they intend to pursue. At the Boys & Girls Club's request, negotiations on the ground lease began last fall. It has been reviewed by staff and attorneys of both organizations numerous times. Ms. Feser provided history, the Boys & Girls Club has been providing programming in the field house since 1968 when the building was owned by the school district. In 1975 the City of Edmonds had a lease with the school district for the park. That was formalized in 2010 via a building use agreement which has been renewed in 5 year increments. the City provided the Boys & Girls Club several options to consider, 1) improve or renovate the existing building, 2) add to the existing building, or 3) demolish the existing field house and build a new facility. The Boys & Girls Club has relayed they plan to pursue option 3. The club is guaranteed 12,000 square feet; this agreement is for 40 years with a 15 year extension. There is no leasehold excise tax because the Boys & Girls Club is a nonprofit organization. The agreement requires the Boys & Girls Club to get written consent from the City for, 1) demolition of the existing building, 2) when they start construction, and 3) if anything alters the existing property. The club also must adhere to the master plan for Civic Park that indicates the footprint as well as follow the Civic Park guidelines (Exhibit C), which is subject to city council approval. The Boys & Girls Club has been asked to come to city council for approval during the process when the schematic design is finished which includes the footprint on the site, when development design is completed, and if there are any substantial design changes. The council has the right to hold public hearing during the process. Per the agreement, the work is to be performed within three years and once construction starts, the Boys & Girls Club has agreed to complete it within three years with an opportunity for a one year extension. The Boys & Girls Club is fully responsible for repairs of any impacts of their work. The Boys & Girls Club will also provide a site access plan for construction because technically the site is land locked, surrounded by City improvements. Once the building is complete, the Boys & Girls Club will be responsible for maintaining all the improvements within the footprint (landscaping, building, etc.). The City and Boys & Girls Club will meet every five years to do a site inspection. The club is also responsible for installation and payment of utilities. Questions and discussion followed regarding the effective date of the agreement, the building use agreement remaining in place until 2025 or until demolition begins, ability to extend the 40 year lease beyond the 15 year extension, the building reverting to City property if the agreement is not renewed, approving an operating agreement separate from a ground lease, the Boys & Girls Club responsibility for any damage to City property in Civic Park, using the new driveway for access, whether portions of the building could be salvaged and sold when it is demolished, the new design does not show a basketball court, and the Boys & Girls Club working with ECA on gymnasium space. Committee recommendation: Full council. Packet Pg. 96 7.4.c 02/14/23 PPW Committee Minutes, Page 3 4. Parks, Recreation & Human Services Department - Q4 Accomplishments No presentation. See list in PPW Committee packet. Ms. Feser responded to questions about windbreaks at the fishing pier, an ADA issue at the Yost Park portable restroom, the infiltration facility at Mathay Ballinger Park, and appreciation for staff's efforts related to human services. Committee recommendation: Information. 5. Public Safety Solar Plant - Project Update Mr. Sullivan explained staff presented preliminary costs to the PPW Committee last summer such as the g-max price. Due to surprise with the price, the committee requested staff relook at the project to reduce costs. Shelby Sawyers, McKinstry, explained this project will reduce electric consumption and ultimately result in carbon reductions that align with the City's climate action plan and the goal carbon to be neutral by 2050. There is no more cost effective time than now to install solar due to, 1) offsets from the Commerce grant the City received in February 2022 (25% of the total project cost), and 2) the Inflation Reduction Act (30% tax rebate). She reviewed: • Project description o Scope ■ Install flush mount solar PV modules on roof segments along main entrance of public safety building visible to the public - 280 panels will offset about 18% of the annual grid consumption of the facility ■ System will be interconnected and set up for net metering with the local utility (Snohomish PUD) ■ Estimated utility cost savings: $10,596/year ■ Duration of construction with lead time on panels: July -Sept 2023. o Funding ■ 2022 Fac. Maint. Fund 016 (bond): $230,000 ■ 2023 Fac Maint Fund 016 (bond): $250k-300k) ■ Awarded commerce grant funding: $119,645 o 25% of total project cost ■ Anticipated IRA reimbursement: $176,048 o 30% of total project cost ■ City council match: $394,692 Questions and discussion followed regarding previous supply chain issues with solar panels, 2022 and 2023 Facility Maintenance Fund 016 (bond), weight of the panels, structural analysis done of the public safety building, electricity generation of west -facing versus east -facing panels, whether power generated by panels will be in excess of building's need and feed energy back to grid, and other City buildings considered that were not able to accommodate solar panels. Committee recommendation: Full council 6. Interlocal Agreements - Arizona State and Snohomish County Purchasing Cooperative Agreement Mr. Antillon explained Fleet Manager Carl Rugg developed agreements with Arizona State and Snohomish County to source vehicles. The City has been struggling to source vehicles; orders placed with the state contract last year were canceled because they were unable source vehicles. This year the City plans to purchase approximately 40 vehicles, many of them police vehicles. Packet Pg. 97 7.4.c 02/14/23 PPW Committee Minutes, Page 4 Questions and discussion followed regarding whether the vehicles can be procured in a timely manner, where sales tax is paid, concern with sales tax going out of state, Arizona's sales tax amount, and the inability to find hybrid police Explorers. Committee recommendation: Consent 7. Acquisition of Easements for Existing Utilities in Private Alley adjacent to 614/616 5th Ave S Mr. English explained in addition to 614/616 5th Ave S, the developer owns the alley on the south side of the two parcels. As part of the development, since the alley is privately owned, the City is requiring easements for the 12" sewer line that runs between 5th & 4th Avenues and the existing 8" public storm main on the westerly half of the alley. The easement will allow the City to continue to maintain those two public utilities in the future. A brief discussion followed regarding water running off the roof of the former Baskin & Robbin's building onto the sidewalk that freezes and creates a safety issue. Committee recommendation: Consent Agenda 8. Presentation of distribution easement to Public Utility District No. 1 of Snohomish County at 310 6th Avenue North Mr. English explained this was presented to the PPW Committee in October 2022. At that time, questions were raised about the easement possibly interfering with the footprint of the Boys & Girls Club's development footprint. The easement and layout was changed to avoid the footprint and the 10' wide PUD easement for an underground feed to a transformer that provides power to the park is located outside the Boys & Girls Club development footprint. Committee recommendation: Consent agenda. Discussion followed regarding options council considered for bike lanes at SR104 & 100th and council's selection of bike lanes on the north and sharrows on the south, concern with bicycle safety at this intersection, alternatives 1 and 2 that were presented to council, geometry issues at the intersection, reasons alternative 2 was selected, future opportunity to widen the right-of-way, ability for bicyclists to walk bikes across the street in the northbound direction, whether the pedestrian signal overrides the flashing yellow left turn signal, and potential for increased traffic with three ferries. 3. ADJOURN The meeting was adjourned at 8:52 p.m. Packet Pg. 98 7.5 City Council Agenda Item Meeting Date: 02/21/2023 Approval of claim checks and wire payment. Staff Lead: Dave Turley Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #256145 through #256234 dated February 9, 2023 for $1,310,806.58, checks #256235 through #256352 dated February 16, 2023 for $937,854.96 (re -issued checks #256236 $340.00 & #256247 $251.37) and wire payment of $12,791.86. Staff Recommendation Approval of claim checks and wire payment. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of expenditures. Attachments: claims 02-09-23 claims 02-16-23 wire 02-16-23 FrequentlyUsedProjNumbers 02-16-23 Packet Pg. 99 vchlist 02/08/2023 3:34:53PM Voucher List City of Edmonds Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account 256145 2/9/2023 076040 911 SUPPLY INC INV-2-26028 EDMONDS PD - INVENTORY RICHARDSON FELX FIT CAP X 25 001.000.41.521.22.24.00 EPD CUSTOM EMBROIDERY 001.000.41.521.22.24.00 10.1 % Sales Tax 001.000.41.521.22.24.00 Tota I : 256146 2/9/2023 065052 AARD PEST CONTROL 66112 MEADOWDALE CC PEST CONTROI MEADOWDALE CC PEST CONTROI 001.000.64.576.80.41.00 10.5% Sales Tax 001.000.64.576.80.41.00 70237 PARK MAINT PEST CONTROL CUSI PARK MAINT PEST CONTROL CUS 001.000.64.576.80.41.00 10.5% Sales Tax 001.000.64.576.80.41.00 Total 256147 2/9/2023 000135 ABSCO ALARMS INC 85652 PUBLIC SAFETY - SERVICE CALL F PUBLIC SAFETY - SERVICE CALL F 001.000.66.518.30.48.00 10.5% Sales Tax 001.000.66.518.30.48.00 Total 256148 2/9/2023 001528 AM TEST INC 131558 WWTP: SAMPLE #22-A0021699 SAMPLE #22-A0021699 423.000.76.535.80.41.00 Tota I : 256149 2/9/2023 069667 AMERICAN MARKETING D10 SIGNS 29280 FP PLAQUE BRADSHAW FP PLAQUE BRADSHAW 7.5.a Page: 1 Page: 1 Packet Pg. 100 vchlist 02/08/2023 3:34:53PM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 256149 2/9/2023 069667 AMERICAN MARKETING D10 SIGNS (Continued) 256150 2/9/2023 074306 AMWINS GROUP BENEFITS INC 256151 2/9/2023 073573 ANIXTER 256152 2/9/2023 069751 ARAMARK UNIFORM SERVICES 7559823 7596392 23K313709 6560143552 6560143554 PO # Description/Account 127.200.64.573.20.49.00 Sales Tax 127.200.64.573.20.49.00 Total : NOVEMBER RETIREE PREMIUMS LEOFF PREMIUMS 009.000.39.517.20.23.10 FIRE PREMIUMS 001.000.39.517.20.23.10 DECEMBER RETIREE PREMIUMS LEOFF PREMIUMS 009.000.39.517.20.23.10 FIRE PREMIUMS 001.000.39.517.20.23.10 Total CITY PARK BUILDING - SUPPLIES CITY PARK BUILDING - SUPPLIES 001.000.66.518.30.31.00 Freight 001.000.66.518.30.31.00 10.5% Sales Tax 001.000.66.518.30.31.00 Total WWTP: 2/1/23 UNIFORMS,TOWELS Mats/Towels $52.68 + $5.53 tax @ 1 423.000.76.535.80.41.00 Rentals & Prep Charges 423.000.76.535.80.24.00 PARKS MAINT UNIFORM SERVICE PARKS MAINT UNIFORM SERVICE 001.000.64.576.80.24.00 10.5% Sales Tax 7.5.a Page: 2 Amoun c 156.9( 16.3, a 173.2, (D 3 c 7,976.1- Y U m 1,259.7' E M 7, 976.1- 0 1,259.7< R 18,471.61 o a a Q 59.4E N w 0 29.6" c14 0 U) 9.3E E 98.4: fd U m E 58.2 u m 66.0E Q 60.3 - Page: 2 Packet Pg. 101 vchlist 02/08/2023 3:34:53PM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 256152 2/9/2023 069751 ARAMARK UNIFORM SERVICES (Continued) 6560143555 256153 2/9/2023 064807 ATS AUTOMATION INC 256154 2/9/2023 001795 AUTOGRAPHICS 256155 2/9/2023 070305 AUTOMATIC FUNDS TRANSFER PO # Description/Account 001.000.64.576.80.24.00 FACILITIES DIVISION UNIFORMS FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 10.5% Sales Tax 001.000.66.518.30.24.00 Total S137528 ALERTON SYSTEM-PW ALERTON SYSTEM-PW 001.000.66.518.30.48.00 10.5% Sales Tax 001.000.66.518.30.48.00 84235 84237 EDC2301983 Total FLEET - STOCK PUBLIC MAINT DE( FLEET - STOCK PUBLIC MAINT DE( 511.000.77.548.68.49.00 10.5% Sales Tax 511.000.77.548.68.49.00 E193PO - DIGITAL PRINT & REFLEC E193PO - DIGITAL PRINT & REFLEC 511.100.77.594.48.64.00 10.5% Sales Tax 511.100.77.594.48.64.00 Total UB - JANUARY WEB ACH PROCES,' UB - JANUARY WEB ACH PROCES: 422.000.72.531.90.49.00 UB - JANUARY WEB ACH PROCES,' 421.000.74.534.80.49.00 UB - JANUARY WEB ACH PROCES,' 423.000.75.535.80.49.00 7.5.a Page: 3 Amoun c 6.3' �a a 27.9" L 3 2.9: 221.71 U m t U 3,555.0( E .ii 373.2E u 3,928.21 o R 0 L a 206.5( Q 21.6E N rn 0 N 1,350.0( N E 141.7E fd 1,719.9: U m E t U 110.1' Q Page: 3 Packet Pg. 102 vchlist 02/08/2023 3:34:53PM Voucher List City of Edmonds 7.5.a Page: 4 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 256155 2/9/2023 070305 070305 AUTOMATIC FUNDS TRANSFER (Continued) Total : 333.7E 256156 2/9/2023 001801 AUTOMATIC WILBERT VAULT CO 84957 ROUGH BOX - SHERON ROUGH BOX - SHERON 130.000.64.536.20.34.00 962.0( Total : 962.0( 256157 2/9/2023 071174 AXON ENTERPRISE INC INUS123650 EDMONDS PD AXON AIR LICENSE X 5 001.000.41.521.22.41.00 150.0( 10.5% Sales Tax 001.000.41.521.22.41.00 15.7E INUS126040 EDMONDS PD AXON AIR LICENSE - LARGE DRON 001.000.41.521.22.41.00 2,400.0( AXON AIR LICENSE - SMALL DRON 001.000.41.521.22.41.00 11,600.0( 10.5% Sales Tax 001.000.41.521.22.41.00 1,470.0( INUS130787 EDMONDS PD BODY WORN CAMERA MOUNTS F( 001.000.41.521.22.35.00 989.0( 10.5% Sales Tax 001.000.41.521.22.35.00 103.8E INUS131501 EDMONDS PD BODY WORN CAMERA MOUNTS F( 001.000.41.521.22.35.00 901.0( 10.5% Sales Tax 001.000.41.521.22.35.00 94.6- INUS131562 EDMONDS PD VELCRO MOUNT X 2 001.000.41.521.22.35.00 39.8( 10.5% Sales Tax 001.000.41.521.22.35.00 4.1 £ Total : 17,768.1 < Page: 4 Packet Pg. 103 vchlist 02/08/2023 3:34:53PM Voucher List City of Edmonds Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account 256158 2/9/2023 028050 BILL PIERRE FORD INC 11097 UNIT 664 - PARTS/ SWITCH UNIT 664 - PARTS/ SWITCH 511.000.77.548.68.31.10 10.25% Sales Tax 511.000.77.548.68.31.10 Total: 256159 2/9/2023 071421 BIO CLEAN INC 13744 EDMONDS PD - P3 CLEAN P-3 - BIO HAZARDOUS MAT 001.000.41.521.22.48.00 10.5% Sales Tax 001.000.41.521.22.48.00 Total: 256160 2/9/2023 074307 BLUE STAR GAS 1419870 FLEET - AUTO PROPANE 527.50 GF FLEET - AUTO PROPANE 527.50 GF 511.000.77.548.68.34.12 Total 256161 2/9/2023 078467 BUILDERS FIRSTSOURCE INC 63489531 TRAFFIC - SUPPLIES/ POSTS TRAFFIC - SUPPLIES/ POSTS 111.000.68.542.64.31.00 10.5% Sales Tax 111.000.68.542.64.31.00 Total 256162 2/9/2023 076920 CALIBRE PRESS 2268397 EDMONDS PD - HWANG REPORT WRITING SEMINAR 12/5/2 001.000.41.521.40.49.00 Total: 256163 2/9/2023 073029 CANON FINANCIAL SERVICES 29805303 EDMONDS PD 1/23 FAXBOARD CONTRACT CHAR 001.000.41.521.10.45.00 10.5% Sales Tax 001.000.41.521.10.45.00 7.5.a Page: 5 Page: 5 Packet Pg. 104 vchlist 02/08/2023 3:34:53PM Voucher List City of Edmonds 7.5.a Page: 6 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 256163 2/9/2023 073029 CANON FINANCIAL SERVICES (Continued) 29805308 EDMONDS PD 1 /23 CONTRACT-3AP01257&3AP01 >% 001.000.41.521.10.45.00 351.9- a 10.5% Sales Tax L 001.000.41.521.10.45.00 36.9E .3 Total : 428.6E c ea 256164 2/9/2023 003510 CENTRAL WELDING SUPPLY CG123286 PM: YOST POOL CARBON DIOXIDE PM: YOST POOL CARBON DIOXIDE U 001.000.64.576.80.31.00 193.7( 10.5% Sales Tax E 001.000.64.576.80.31.00 RN01231004 YOST POOL CYLINDER RENTAL YOST POOL CYLINDER RENTAL o 001.000.64.576.80.45.00 69.3( 10.5% Sales Tax o L 001.000.64.576.80.45.00 7.2£ 0- Total : 290.61 Q 256165 2/9/2023 075856 CITY OF KIRKLAND POLICE DEPT NSM2023-010 EDMONDS PD - NSM CONTRIBUTIC N 2023 NSM CONTRIBUTION 0 001.000.41.521.23.49.00 4319.7' c4 Total : 4:319.71 N E 256166 2/9/2023 070323 COMCAST BUSINESS 8498310301175175 CEMETERY INTERNET 820 15TH S� M CEMETERY INTERNET 820 15TH Sl U 130.000.64.536.20.42.00 143.9E 8498310301175191 MEADOWDALE PRESCHOOL INTEF m E MEADOWDALE PRESCHOOL INTEF 001.000.64.571.29.42.00 148.9E 8498310301354481 PUBLIC SAFETY FAX LINE Q FAX LINE FOR POLICE DEPT- 512.000.31.518.88.42.00 55.6E Total : 348.5E Page: 6 Packet Pg. 105 vchlist 02/08/2023 3:34:53PM Voucher List City of Edmonds Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account 256167 2/9/2023 065683 CORRY'S FINE DRY CLEANING DEC 2022 DEC 2022 - EDMONDS PD DEC 2022 DRY CLEANING CHARGE 001.000.41.521.22.24.00 Tota I : 256168 2/9/2023 061570 DAY WIRELESS SYSTEMS - 03 INV760672 EDMONDS PD CALIBRATE 10 RADAR UNITS 001.000.41.521.22.48.00 TRAVEL LABOR FEE 001.000.41.521.22.48.00 REPLACEMENT PART 001.000.41.521.22.48.00 10.5% Sales Tax 001.000.41.521.22.48.00 Total 256169 2/9/2023 047450 DEPT OF INFORMATION SERVICES 2023010027 CUSTOMER ID# D200-0 SWV#0098 Scan Services for January 2023 512.000.31.518.88.42.00 Total 256170 2/9/2023 064531 DINES, JEANNIE 23-4207 CITY COUNCIL MTG 1/17/23, 01/24/, CITY COUNCIL MTG 01/17, 01/24, 001.000.31.514.31.41.00 Total 256171 2/9/2023 007675 EDMONDS AUTO PARTS 00010132340 PM: PLAYGROUND PARTS PM: PLAYGROUND PARTS 001.000.64.576.80.31.00 10.5% Sales Tax 001.000.64.576.80.31.00 Total 256172 2/9/2023 076610 EDMONDS HERO HARDWARE 3507 WATER - SUPPLIES/ SILICONE, NU' WATER - SUPPLIES/ SILICONE, NU' 421.000.74.534.80.31.00 7.5.a Page: 7 Page: 7 Packet Pg. 106 vchlist 02/08/2023 3:34:53PM Bank code : usbank Voucher Date Vendor 256172 2/9/2023 076610 EDMONDS HERO HARDWARE 256173 256174 2/9/2023 008705 EDMONDS WATER DIVISION Voucher List City of Edmonds Invoice (Continued) 3510 10-11116 3516 8-40000 2/9/2023 008812 ELECTRONIC BUSINESS MACHINES AR237546 AR238024 AR238796 7.5.a Page: 8 PO # Description/Account Amoun c 10.5% Sales Tax m E, 421.000.74.534.80.31.00 2.1( PUBLIC WORKS - SUPPLIES f° a PUBLIC WORKS - SUPPLIES L 001.000.66.518.30.31.00 7.9� .3 10.5% Sales Tax 001.000.66.518.30.31.00 0.81 c PM: TOOLS, BUCKET, TOOL POUCI Y PM: TOOLS, BUCKET, TOOL POUCI U 001.000.64.576.80.31.00 339.9£ � 10.5% Sales Tax E 001.000.64.576.80.31.00 35.7( n PM: PAINTING SUPPLIES U PM: PAINTING SUPPLIES O 001.000.64.576.80.31.00 75.1 , > 10.5% Sales Tax o 001.000.64.576.80.31.00 7.8£ a Total : 490Z Q HICKMAN PARK STORM DRAIN & U M N HICKMAN PARK STORM DRAIN & U o 001.000.64.576.80.47.00 1,798.4, c Total: 1,798.4, E HS C2571F COPIER: S/N 3CE09644 is HS C2571F COPIER: S/N 3CE09644 U 001.000.63.557.20.45.00 10.3- 10.5% Sales Tax E 001.000.63.557.20.45.00 1.0£ U ACCT MK5031 - EDMONDS PD f° 12/22 COPIES 3AP01257&3AP0125: Q 001.000.41.521.10.45.00 164.9" 10.5% Sales Tax 001.000.41.521.10.45.00 17.3, ACCT MK5031 - EDMONDS PD Page: 8 Packet Pg. 107 vchlist 02/08/2023 3:34:53PM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 256174 2/9/2023 008812 ELECTRONIC BUSINESS MACHINES (Continued) AR240009 AR240642 AR240643 AR240688 AR241344 AR241348 7.5.a Page: 9 PO # Description/Account Amoun c 12/23 BW & CLR PRINTING - 38C01 d E, 001.000.41.521.10.45.00 72.1 E 10.5% Sales Tax a 001.000.41.521.10.45.00 7.5E L HS C2571F COPIER: S/N 3CE09644 .3 HS C2571F COPIER: S/N 3CE09644 001.000.63.557.20.45.00 5.3� c 10.5% Sales Tax Y 001.000.63.557.20.45.00 0.5 1 ACCT MK5031 - EDMONDS PD 01/23 COPIES - 3AP01257 E 001.000.41.521.10.45.00 238.8- n 10.5% Sales Tax ,U 001.000.41.521.10.45.00 25.0E _0 ACCT#MK5532 5271F 3EP01502 CO > B/W copier charges 1/0 1 /23 - 1 /31 /23 P L 001.000.31.514.23.45.00 13.0< a Color copier charges 1 /01 /23 - 1 /31 /2 Q 001.000.31.514.23.45.00 278.5" c� 10.5% Sales Tax rn 001.000.31.514.23.45.00 30.6- c ACCT#MK5557 5271F 23D15162 CO o Meter charges 01/03/23 - 02/02/23 BE N 001.000.31.514.23.45.00 11.2- 10.5% Sales Tax 001.000.31.514.23.45.00 1.1E CEMETERY MF1238 COPIER: S/N 3 CEMETERY MF1238 COPIER: S/N 3 E E 130.000.64.536.50.45.00 3.3( m 10.5% Sales Tax Q 130.000.64.536.50.45.00 0.3E ACCT#MK5648 CONTRACT 2600-02 Maintenance 01/21/23 - 02/20/23 Car 512.000.31.518.88.48.00 307.2( Page: 9 Packet Pg. 108 vchlist 02/08/2023 3:34:53PM Voucher List City of Edmonds 7.5.a Page: 10 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 256174 2/9/2023 008812 ELECTRONIC BUSINESS MACHINES (Continued) Overage for 10/21 /22 - 1 /20/23 E, 512.000.31.518.88.48.00 11.3( 10.5% Sales Tax a 512.000.31.518.88.48.00 33.4z L AR241424 C250 OVERAGE 3 bw overage 1/2023 001.000.21.513.10.45.00 3.6E clr overage 1/2023 Y 001.000.21.513.10.45.00 39.8, 10.5% Sales Tax U 001.000.21.513.10.45.00 4.5E E Total: 1,281.3E 256175 2/9/2023 078919 EMERALD CITY FLOORBALL 11350 FLOORBALL 11350 FLOORBALL CLASS INSTRU( o 11350 FLOORBALL CLASS INSTRU( 001.000.64.571.25.41.00 481.2, o Total: 481.2: a Q 256176 2/9/2023 009350 EVERETT DAILY HERALD EDH970561 ORDINANCE #4291 ORDINANCE #4291 N 001.000.31.514.31.41.40 24.0E c EDH970579 PLANNING - ADVERTISING 04 Notice of Public Application- 0 N 001.000.62.558.60.41.40 58.4E E Total: 82.5E 12 U 256177 2/9/2023 072634 GCP WW HOLDCO LLC INV2010005339 WATER - WORK WEAR THOR NELr r- WATER - WORK WEAR THOR NELc aD E 421.000.74.534.80.24.00 269.9E u 9.9% Sales Tax 421.000.74.534.80.24.00 26.7< Q INV2060000413 SEWER - WORK WEAR STEVE MX SEWER - WORK WEAR STEVE MX 423.000.75.535.80.24.00 224.9E 10.3% Sales Tax Page: 10 Packet Pg. 109 vchlist 02/08/2023 3:34:53PM Bank code : usbank Voucher Date Vendor 256177 2/9/2023 072634 GCP WW HOLDCO LLC 256178 2/9/2023 071845 GENERAL PACIFIC INC 256179 2/9/2023 076462 GREAT FLOORS LLC Voucher List City of Edmonds Invoice (Continued) 1455470 J B22-152598 J B22-162195-1001 J B22-162195-1002 256180 2/9/2023 067862 HOME DEPOT CREDIT SERVICES 2024173 256181 2/9/2023 061013 HONEY BUCKET 0553294665 PO # Description/Account 423.000.75.535.80.24.00 Total : WATER - 3" BADGER HYDRANT ME WATER - 3" BADGER HYDRANT ME 421.000.74.534.80.35.00 10.5% Sales Tax 421.000.74.534.80.35.00 Total LIBRARY - FLOORING IN RESTROC LIBRARY - FLOORING IN RESTROC 001.000.66.518.30.48.00 F.A.C. - FLOORING F.A.C. - FLOORING 001.000.66.518.30.48.00 10.5% Sales Tax 001.000.66.518.30.48.00 F.A.C. - FLOORING INSTALLED F.A.C. - FLOORING INSTALLED 001.000.66.518.30.48.00 10.5% Sales Tax 001.000.66.518.30.48.00 Total WWTP: PO 946 FITTINGS, SPONGE PO 946 FITTINGS, SPONGE, PTFE 423.000.76.535.80.31.00 10.3% Sales Tax 423.000.76.535.80.31.00 Total FRANCES ANDERSON CENTER HC FRANCES ANDERSON CENTER HC 001.000.64.576.80.45.00 7.5.a Page: 11 Page: 11 Packet Pg. 110 vchlist 02/08/2023 3:34:53PM Voucher List City of Edmonds 7.5.a Page: 12 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 256181 2/9/2023 061013 061013 HONEY BUCKET (Continued) Total : 333.0E m 256182 2/9/2023 075966 HULBERT, CARRIE BID-0123ED BID/ED! PROGRAM MANAGER JAN E BID/ED! PROGRAM MANAGER JAN sa 140.000.61.558.70.41.00 a 2,766.6, m Total: 2,766.6, 3 256183 2/9/2023 076488 HULBERT, MATTHEW STIEG BID-ED2023-01 BID/ED! PHOTOGRAPHY JANUARY c BID/ED! PHOTOGRAPHY JANUARY ea N 140.000.61.558.70.41.00 600.0( Total: 600.0( t U 256184 2/9/2023 072041 IBS INCORPORATED 806470-1 FLEET - SHOP SUPPLIES E FLEET - SHOP SUPPLIES 2 511.000.77.548.68.31.20 488.0� o Freight 511.000.77.548.68.31.20 R 31.3( o 10.5% Sales Tax a 511.000.77.548.68.31.20 54.51 Q Total: 573.95 M 256185 2/9/2023 073548 INDOFF INCORPORATED 3624822 NOTEBOOK, SHEET PROTECTORS N w Notebooks, sheet protectors, mouse 1 0 001.000.31.514.23.31.00 30.1' o 10.5% Sales Tax E 001.000.31.514.23.31.00 3.1 E 3626573 CALENDAR, BATTERY, STAPLES z Calendar, batteries, staples 001.000.31.514.23.31.00 71.7E 10.5% Sales Tax t 001.000.31.514.23.31.00 7.5E Total : r 112.5E Q 256186 2/9/2023 069366 ISSAQUAH HONDA KUBOTA 580251 PM: CEMETERY REPAIR PARTS PM: CEMETERY REPAIR PARTS 130.000.64.536.50.31.00 1,533.8E Page: 12 Packet Pg. 111 vchlist 02/08/2023 3:34:53PM Voucher List City of Edmonds 7.5.a Page: 13 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 256186 2/9/2023 069366 ISSAQUAH HONDA KUBOTA (Continued) 10.5% Sales Tax 130.000.64.536.50.31.00 161.0( Total: 1,694.91 256187 2/9/2023 075265 KBA INC 3007370 P&R: 96TH AVE INFILTRATION SER` P&R: 96TH AVE INFILTRATION SER` 332.000.64.594.76.65.00 6,810.1 , Total : 6,810.1: 256188 2/9/2023 075942 KNOWBE4INC INV232532 SECURITY AWARENESS TRAINING KnowBe4 Security Awareness Trainin 512.000.31.518.88.49.00 8,400.0( 10.5% Sales Tax 512.000.31.518.88.49.00 882.0( Total : 9,282.0( 256189 2/9/2023 078471 LEMM, KEVIN 11374 TAEKWON-DO 11374 TAEKWON-DO INSTRUCTION 11374 TAEKWON-DO INSTRUCTIOI` 001.000.64.571.27.41.00 972.4( Tota I : 972.4( 256190 2/9/2023 073603 LIGHTHOUSE LAW GROUP PLLC Jan-2023 01-2023 LEGALS FEES 01-2023 Legal fees 001.000.36.515.41.41.00 54,636.4( Total: 54,636.4( 256191 2/9/2023 074848 LONG BAY ENTERPRISES INC 2023-1017 REAL ESTATE/LAND ACQUISITION i REAL ESTATE/LAND ACQUISITION i 126.000.64.594.76.41.00 2,236.0( Total : 2,236.0( 256192 2/9/2023 020039 MCMASTER-CARR SUPPLY CO 91946319 WWTP: PO 970 FUNNELS, ROLLER PO 970 FUNNELS, ROLLER CHAIN; 423.000.76.535.80.48.00 206.& Freight 423.000.76.535.80.48.00 16.4( Page: 13 Packet Pg. 112 vchlist 02/08/2023 3:34:53PM Bank code : usbank Voucher Date Vendor 256192 2/9/2023 020039 MCMASTER-CARR SUPPLY CO 256193 2/9/2023 075746 MCMURRAY, LAURA 256194 2/9/2023 068692 MILL SUPPLY INC 256195 2/9/2023 076264 MONO ROOFTOP SOLUTIONS 256196 2/9/2023 064570 NATIONAL SAFETY INC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 10.5% Sales Tax 423.000.76.535.80.48.00 Tota I : 11354 11358 11354 11358 FELDENKRAIS INSTRI 11354 FELDENKRAIS INSTRUCTIOP 001.000.64.571.27.41.00 11358 FELDENKRAIS INSTRUCTIOP 001.000.64.571.27.41.00 Total 341203 UNIT 95 - HEATER SELECTOR SW (- UNIT 95 - HEATER SELECTOR SW I- 511.000.77.548.68.31.10 Freight 511.000.77.548.68.31.10 Total 27252 LIBRARY - INSPECTED POSSIBLE I. LIBRARY - INSPECTED POSSIBLE L 001.000.66.518.30.48.00 10.5% Sales Tax 001.000.66.518.30.48.00 27257 FIRE STATION 16 - REPAIRED BACI FIRE STATION 16 - REPAIRED BACI 001.000.66.518.30.48.00 10.5% Sales Tax 001.000.66.518.30.48.00 Tota I : 0679229-IN SEWER - HARNESS SEWER - HARNESS 423.000.75.535.80.24.00 10.5% Sales Tax 423.000.75.535.80.24.00 7.5.a Page: 14 Page: 14 Packet Pg. 113 vchlist 02/08/2023 3:34:53PM Voucher List City of Edmonds 7.5.a Page: 15 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 256196 2/9/2023 064570 064570 NATIONAL SAFETY INC (Continued) Total : 158.3' 256197 2/9/2023 024001 NC MACHINERY MVWO0072218 UNIT 101 - REPAIR & MAINT FOR DI UNIT 101 - REPAIR & MAINT FOR DI 511.000.77.548.68.48.00 3,176.0" 10.5% Sales Tax 511.000.77.548.68.48.00 333.4E Total : 3,509.4< 256198 2/9/2023 024302 NELSON PETROLEUM 0822080-IN WWTP: PO 967 MOBILUX EP 1,CAF PO 967 MOBILUX EP 1,CART 10X1, 423.000.76.535.80.31.00 99.1 E 9.9% Sales Tax 423.000.76.535.80.31.00 9.8" Total : 108.91 256199 2/9/2023 075881 NORRIS, KENNETH 337410 CPR/FIRSTAID CLASS 11 /30/22 CPR AED First Aid BBP clan 001.000.22.518.10.49.00 175.0( 749350 CPR/FIRSTAID CLASS 10/26/22-10/27/22 TRAINING CPR Al 001.000.22.518.10.41.00 1,390.0( Total : 1,565.0( 256200 2/9/2023 026200 OLYMPIC VIEW WATER DISTRICT 0054671 HICKMAN PARK IRRIGATION HICKMAN PARK IRRIGATION 001.000.64.576.80.47.00 27.3E 0060860 HICKMAN PARK DRINKING FOUNT/ HICKMAN PARK DRINKING FOUNT/ 001.000.64.576.80.47.00 145.0 , Total : 172.4° 256201 2/9/2023 072507 PEACE OF MIND OFFICE SUPPORT 23009 PLANNING - PROF SVCS Creation of meeting minutes- 001.000.62.558.60.41.00 412.0( 23011 PLANNING - PROF SVCS Creation of meeting minutes for 1/12/ Page: 15 Packet Pg. 114 vchlist 02/08/2023 3:34:53PM Voucher List City of Edmonds 7.5.a Page: 16 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 256201 2/9/2023 072507 PEACE OF MIND OFFICE SUPPORT (Continued) 001.000.62.558.60.41.00 128.0( 23012 PLANNING - PROF SVCS Creation of meeting minutes for a 001.000.62.558.60.41.00 244.0( L Total : 784.0( '3 256202 2/9/2023 071783 PIGSKIN UNIFORMS 2023-07 EDMONDS PD - SANCHEZ & HWAN JUMPSUIT W/ALTERATIONS SANCI Y 001.000.41.521.22.24.00 540.0( u JUMPSUIT W/ALTERATIONS HWAN t 001.000.41.521.26.24.00 U 540.0( E 8.6% Sales Tax M 001.000.41.521.22.24.00 46.4, 8.6% Sales Tax o 001.000.41.521.26.24.00 46.4z R Total: 1,172.81 o a 256203 2/9/2023 078800 POPA & ASSOCIATES BID-144 BID/ED! COPYWRITING (NEW YEAI Q BID/ED! COPYWRITING (NEW YEAI 140.000.61.558.70.41.00 900.0( N Total: 900.0( c 256204 2/9/2023 075769 QUADIENT LEASING USA INC N9779862 UB FOLDING MACHINE LEASE 11/2 N UB FOLDING MACHINE LEASE 11/2 E 421.000.74.534.80.48.00 269.5( .� UB FOLDING MACHINE LEASE 11/2 423.000.75.535.80.48.00 269.5( UB FOLDING MACHINE LEASE 11/2 m E 422.000.72.531.90.48.00 269.5E u Total: 808.5f r Q 256205 2/9/2023 079215 REED, JENNIE 2007550.009 REFUND: ACTIVITY CANCELLATIOP REFUND: ACTIVITY CANCELLATIOI' 001.000.239.200 41.0( Total: 41.0( Page: 16 Packet Pg. 115 vchlist 02/08/2023 3:34:53PM Voucher List City of Edmonds 7.5.a Page: 17 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 256206 2/9/2023 061540 REPUBLIC SERVICES #197 3-0197-0800478 FIRE STATION #20 23009 88TH AVE r FIRE STATION #20 23009 88TH AVE c E, 001.000.66.518.30.47.00 335.1.E 3-0197-0800897 PUBLIC WORKS OMC 7110 210TH ; a PUBLIC WORKS OMC 7110 210TH ; L 001.000.65.518.20.47.00 48.6< .3 PUBLIC WORKS OMC 7110 210TH ; 111.000.68.542.90.47.00 c 184.8( PUBLIC WORKS OMC 7110 210TH : Y 421.000.74.534.80.47.00 184.8( y PUBLIC WORKS OMC 7110 210TH ; 423.000.75.535.80.47.10 184.8( E PUBLIC WORKS OMC 7110 210TH : ii 511.000.77.548.68.47.00 184.8( ,- PUBLIC WORKS OMC 7110 210TH ; O 422.000.72.531.90.47.00 184.7E > 3-0197-0801132 FIRE STATION #16 8429 196TH ST : o FIRE STATION #16 8429 196TH ST : a 001.000.66.518.30.47.00 353.0� Q 3-0197-0829729 CLUBHOUSE 6801 N MEADOWDAL r� CLUBHOUSE 6801 N MEADOWDAL 001.000.66.518.30.47.00 74.3E c Total : 1,735.1E o U) 256207 2/9/2023 066964 SEATTLE AUTOMOTIVE DIST INC S5-7857684 FLEET - PARTS/ TPMS SENSOR K11 E FLEET - PARTS/ TPMS SENSOR K11 fd U 511.000.77.548.68.31.20 229.9( ; 10.5% Sales Tax (D 511.000.77.548.68.31.20 24.1 E E Total : 254.11 m r 256208 2/9/2023 067076 SEATTLE PUMP AND EQUIPMENT CO 239201-1 UNIT 47 & 120 - PARTS/ HYDRO NO Q UNIT 47 & 120 - PARTS/ HYDRO NO 511.000.77.548.68.31.10 1,499.7( 10.5% Sales Tax 511.000.77.548.68.31.10 157.4, Page: 17 Packet Pg. 116 vchlist 02/08/2023 3:34:53PM Voucher List City of Edmonds 7.5.a Page: 18 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 256208 2/9/2023 067076 067076 SEATTLE PUMP AND EQUIPMENT C (Continued) Total : 1,657.1 , m 256209 2/9/2023 074997 SEITEL SYSTEMS, LLC 62748 REMOTE COMPUTER SUPPORT - 1 E Remote computer support - 1/9/23, a 512.000.31.518.88.41.00 7,050.0( m Total: 7,050.0( 3 256210 2/9/2023 063306 SHERWIN-WILLIAMS 8899-0 PM PAINT SUPPLIES c PM PAINT SUPPLIES N 001.000.64.576.80.31.00 164.2( 10.5% Sales Tax 001.000.64.576.80.31.00 17.2, u Total: 181.4' •� 256211 2/9/2023 071655 SHI INTERNATIONAL CORP B16376683 DEC-2022 CLOUD SERVICE CHARC 4- Dec-2022 Cloud Service Charges O 512.000.31.518.88.41.00 R 1,058.3( o 10.5% Sales Tax a 512.000.31.518.88.41.00 111.1 < Q Total: 1,169.45 M 256212 2/9/2023 036955 SKY NURSERY T-2148450 PM: GREENHOUSE PESTICIDE N w PM: GREENHOUSE PESTICIDE c 127.300.64.576.81.31.00 12.9� c 10.3% Sales Tax E 127.300.64.576.81.31.00 1.31 Total: 14.1 Z 256213 2/9/2023 037375 SNO CO PUD NO 1 200124873 TRAFFIC LIGHT 9933 100TH AVE W TRAFFIC LIGHT 9933 100TH AVE W E t 111.000.68.542.64.47.00 36.9, m 200202919 LIFT STATION #8 113 RAILROAD AV Q LIFT STATION #8 113 RAILROAD AV 423.000.75.535.80.47.10 74.9E 200274959 TRAFFIC LIGHT 23602 76TH AVE W TRAFFIC LIGHT 23602 76TH AVE W 111.000.68.542.64.47.00 23.6� Page: 18 Packet Pg. 117 vchlist 02/08/2023 3:34:53PM Bank code : usbank Voucher Date Vendor 256213 2/9/2023 037375 SNO CO PUD NO 1 Voucher List City of Edmonds 7.5.a Page: 19 Invoice PO # Description/Account Amoun (Continued) r 200326460 HUMMINGBIRD PARK 1000 EDMON c HUMMINGBIRD PARK 1000 EDMON E 001.000.64.576.80.47.00 20.6 � a 200422418 FRANCES ANDERSON CENTER 70( L FRANCES ANDERSON CENTER 70( 3 001.000.66.518.30.47.00 911.1 200493153 TRAFFIC LIGHT 22000 76TH AVE W TRAFFIC LIGHT 22000 76TH AVE W Y 111.000.68.542.64.47.00 43.3( y 200663953 ANWAY PARK 131 SUNSET AVE / M ANWAY PARK 131 SUNSET AVE / M E 001.000.64.576.80.47.00 75.0z 'm 200748606 TRAFFIC LIGHT 9730 220TH ST SW TRAFFIC LIGHT 9730 220TH ST SW O 111.000.68.542.64.47.00 23.6, > 200943348 TRAFFIC LIGHT 23202 EDMONDS V o TRAFFIC LIGHT 23202 EDMONDS V a 111.000.68.542.64.47.00 61.9E Q 201054327 BRACKETT'S LANDING NORTH 501 BRACKETT'S LANDING NORTH 50 I N 001.000.64.576.80.47.00 84.8z c 201103561 TRAFFIC LIGHT 23800 FIRDALE AVI N 0 TRAFFIC LIGHT 23800 FIRDALE AVI 111.000.68.542.64.47.00 36.8, . 201192226 TRAFFIC LIGHT 20408 76TH AVE W TRAFFIC LIGHT 20408 76TH AVE W 111.000.68.542.64.47.00 23.8E (D 201532926 LIFT STATION #7 121 W DAYTON S- E LIFT STATION #7 121 W DAYTON S- U 423.000.75.535.80.47.10 m 172.5E 201563434 TRAFFIC LIGHT 660 EDMONDS WA Q TRAFFIC LIGHT 660 EDMONDS WA 111.000.68.542.64.47.00 34.7, 201582152 TRAFFIC LIGHT 19600 80TH AVE W TRAFFIC LIGHT 19600 80TH AVE W Page: 19 Packet Pg. 118 vchlist 02/08/2023 3:34:53PM Bank code : usbank Voucher Date Vendor 256213 2/9/2023 037375 SNO CO PUD NO 1 Voucher List City of Edmonds 7.5.a Page: 20 Invoice PO # Description/Account Amoun (Continued) r 111.000.68.542.63.47.00 c 36.4� 201703758 PEDEST CAUTION LIGHT 23190 10( PEDEST CAUTION LIGHT 23190 10( f° a 111.000.68.542.64.47.00 36.5E L 201711785 STREET LIGHTING 1 LIGHTS @ 15( 3 STREET LIGHTING (183 LIGHTS @ 111.000.68.542.63.47.00 8.61 202077194 FIRE STATION #20 23009 88TH AVE (n FIRE STATION #20 23009 88TH AVE U 001.000.66.518.30.47.00 646.3� u 202139655 BRACKETT'S LANDING SOUTH 100 E BRACKETT'S LANDING SOUTH 100 001.000.64.576.80.47.00 _M 33.6( 202250635 9TH/GASPER LANDSCAPE BED / M O 9TH/GASPER LANDSCAPE BED / M 001.000.64.576.80.47.00 20.6 , o 202289096 TRAFFIC LIGHT 22400 HWY 99 / ME a TRAFFIC LIGHT 22400 HWY 99 / ME Q 111.000.68.542.64.47.00 62.9E M 202356739 TRAFFIC LIGHT 21530 76TH AVE W N TRAFFIC LIGHT 21530 76TH AVE W o 111.000.68.542.64.47.00 34.5E c 202499539 LIFT STATION #1 105 GASPERS ST LIFT STATION #1 105 GASPERS ST 423.000.75.535.80.47.10 805.8' 2 202529186 STREET LIGHTING (406 LIGHTS @ STREET LIGHTING (406 LIGHTS @ (D 111.000.68.542.63.47.00 4,045.3E E 202529202 STREET LIGHTING 7 LIGHTS @ 40( m STREET LIGHTING (7 LIGHTS @ 40 111.000.68.542.63.47.00 113.1 E Q 202576153 STREET LIGHTING (2097 LIGHTS C STREET LIGHTING (2097 LIGHTS C 111.000.68.542.63.47.00 13,801.9z 202579488 STREET LIGHTING (33 LIGHTS @ 2 Page: 20 Packet Pg. 119 vchlist 02/08/2023 3:34:53PM Voucher List City of Edmonds 7.5.a Page: 21 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 256213 2/9/2023 037375 SNO CO PUD NO 1 (Continued) STREET LIGHTING (33 LIGHTS @ 2 m 111.000.68.542.63.47.00 387.9' >, 204714893 STREET LIGHTING (1 LIGHT @ 150' a STREET LIGHTING (1 LIGHT @ 150' L 111.000.68.542.63.47.00 6.21 .3 204714927 STREET LIGHTING (19 LIGHTS @ 2 STREET LIGHTING (19 LIGHTS @ 2 sa 111.000.68.542.63.47.00 162.3' Y 204714935 STREET LIGHTING (5 LIGHTS @ 40 U STREET LIGHTING (5 LIGHTS @ 40 111.000.68.542.63.47.00 88.5- E 204714943 STREET LIGHTING (4 LIGHTS @ 10 ca STREET LIGHTING (4 LIGHTS @ 10 111.000.68.542.63.47.00 19.2� 204714950 STREET LIGHTING (12 LIGHTS @ 2 _0 > STREET LIGHTING (12 LIGHTS @ 2 0 111.000.68.542.63.47.00 138.0- a 220547582 TRAFFIC LIGHT SR104 @ 95TH AVE Q TRAFFIC LIGHT SR104 @ 95TH AVE 111.000.68.542.63.47.00 47.8E 220792758 TRAFFIC LIGHT 22730 HWY 99 - ME o TRAFFIC LIGHT 22730 HWY 99 - ME N 0 111.000.68.542.64.47.00 104.7E N 222721177 STORMWATER PUMP STATION - 51 E STORMWATER LIFT STATION - 51 V 2 422.000.72.531.90.47.00 65.8f +: 222818874 DECORATIVE LIGHTING 115 2ND A) (D Decorative Lighting 115 2nd Ave S / E t 111.000.68.542.63.47.00 32.4E m Total: 22,323.81 Q 256214 2/9/2023 076433 SNOHOMISH COUNTY 911 5514 FEB-2023 COMMUNICATION DISPA- FEB-2023 COMMUNICATION DISPA- 001.000.39.528.00.41.50 75,997.3� FEB-2023 COMMUNICATION DISPA- Page: 21 Packet Pg. 120 vchlist 02/08/2023 3:34:53PM Voucher List City of Edmonds 7.5.a Page: 22 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 256214 2/9/2023 076433 SNOHOMISH COUNTY 911 (Continued) 421.000.74.534.80.41.50 1,999.91 FEB-2023 COMMUNICATION DISPA- E 423.000.75.535.80.41.50 1,999.9< a Total: 79,997.2° L 256215 2/9/2023 037303 SO SNOHOMISH CO FIRE & RESCUE Feb-23 FEB-2023 FIRE SERVICES CONTRA Feb-2023 Fire Services Contract Pays 001.000.39.522.20.41.50 784,987.6£ Y Total: 784,987.61 u t 256216 2/9/2023 038300 SOUND DISPOSAL CO 103583 CIVIC CENTER 250 5TH AVE N U CIVIC CENTER 250 5TH AVE N E 001.000.66.518.30.47.00 2 720.7E U 103584 WWTP: ACCT 103584 - 1/2022 REC' o 1/2022 RECYCLING - INV #307344 'ii 423.000.76.535.80.47.66 38.7.E o 103585 FRANCES ANDERSON CENTER 70( a FRANCES ANDERSON CENTER 70( Q- Q 001.000.66.518.30.47.00 103586 SNO-ISLE LIBRARY 650 MAIN ST N SNO-ISLE LIBRARY 650 MAIN ST c 001.000.66.518.30.47.00 605.1 £ 4 103588 CITY HALL 121 5TH AVE N D CITY HALL 121 5TH AVE N E 001.000.66.518.30.47.00 459.8£ 12 201159 WWTP: ACCT #201159 - 1/2022 GA U 1/2022 GARBAGE - INV. #307347 423.000.76.535.80.47.65 184.5; E Total: 2,713.6E u m 256217 2/9/2023 038410 SOUND SAFETY PRODUCTS 142171/4 SEWER - WORK WEAR VICTOR MF r Q SEWER - WORK WEAR VICTOR MF 423.000.75.535.80.24.00 251.6( 10.5% Sales Tax 423.000.75.535.80.24.00 26.4, Page: 22 Packet Pg. 121 vchlist 02/08/2023 3:34:53PM Bank code : usbank Voucher Date Vendor 256217 2/9/2023 038410 SOUND SAFETY PRODUCTS 256218 256219 256220 2/9/2023 068439 SPECIALTY DOOR SERVICE Voucher List City of Edmonds Invoice (Continued) 522749/1 522754/1 523185/1 19103445 2/9/2023 079185 SYSTEMS FOR PUBLIC SAFETY INC 42646 PO # Description/Account STORM - WORK WEAR MIKE JOHN STORM - WORK WEAR MIKE JOHN 422.000.72.531.90.24.00 9.9% Sales Tax 422.000.72.531.90.24.00 STORM - WORK WEAR MIKE JOHN STORM - WORK WEAR MIKE JOHN 422.000.72.531.90.24.00 9.9% Sales Tax 422.000.72.531.90.24.00 STREET - WORK WEAR JASON THi STREET - WORK WEAR JASON THi 111.000.68.542.90.24.00 9.9% Sales Tax 111.000.68.542.90.24.00 Total FIRE STATION 16 - SERVICE CALL I FIRE STATION 16 - SERVICE CALL I 001.000.66.518.30.48.00 10.5% Sales Tax 001.000.66.518.30.48.00 Total E193PO - UP FITTING FOR POLICE E193PO - UP FITTING FOR POLICE 511.100.77.594.48.64.00 10.0% Sales Tax 511.100.77.594.48.64.00 Total 2/9/2023 040916 TC SPAN AMERICA 98032 ADMINISTRATIVE SERVICES Administrative Services jackets 001.000.31.514.31.49.00 Administrative Services jackets 7.5.a Page: 23 Amoun c m E 331.3( a 32.8( 3 c �a 100.61 Y U m 9.9E E M 305.9E U 0 30.2� > 1,088.9( o a a Q M 845.2f N rn 0 88.7E c 934.W U) E 2 U 21,954.01 y E 2,195.4- U 24,149.41 Q 155.4, Page: 23 Packet Pg. 122 vchlist 02/08/2023 3:34:53PM Voucher List City of Edmonds 7.5.a Page: 24 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 256220 2/9/2023 040916 TC SPAN AMERICA (Continued) 512.000.31.518.88.49.00 388.5z Administrative Services jackets E E 001.000.31.514.23.49.00 932.4� a 10.5% Sales Tax L 001.000.31.514.31.49.00 16.3, .3 10.5% Sales Tax -0 512.000.31.518.88.49.00 c 40.8( 10.5% Sales Tax Y 001.000.31.514.23.49.00 97.9- W Total : 1,631.4E r E 256221 2/9/2023 065459 THE HERALD SUBSCRIPTION DH-10925948 WWTP: 1/19/23 - 1/18/24 SUBSCRIF .a 1/19/23 - 1/18/24 SUBSCRIPTION RI U 423.000.76.535.80.49.00 4" 109.5( O Total: 109.5( 0 256222 2/9/2023 044300 US POSTAL SERVICE PO BOX 2008 2023 ANNUAL RENTAL FEE FOR EC a 2023 ANNUAL RENTAL FEE FOR EC Q 421.000.74.534.80.45.00 599.9z 2023 ANNUAL RENTAL FEE FOR EE N 422.000.72.531.90.45.00 599.9Z c 2023 ANNUAL RENTAL FEE FOR EE c14 423.000.75.535.80.45.00 0 600.1, N Total: 1,800.0( .E Fa 256223 2/9/2023 064423 USA BLUE BOOK 240132 WWTP: PO 960 MEMBRANE FILTEF U PO 960 MEMBRANE FILTER, ORP 423.000.76.535.80.31.00 1,738.2E E Freight U 423.000.76.535.80.31.00 39.5, 10.5% Sales Tax Q 423.000.76.535.80.31.00 186.6, 240303 WWTP: PO 960 INFLUENT, MIXED I PO 960 INFLUENT, MIXED PARAME 423.000.76.535.80.31.00 868.9� Page: 24 Packet Pg. 123 vchlist 02/08/2023 3:34:53PM Voucher List City of Edmonds 7.5.a Page: 25 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 256223 2/9/2023 064423 USA BLUE BOOK (Continued) 10.5% Sales Tax E, 423.000.76.535.80.31.00 91.2z 240304 WWTP: PO 960 WATERPROOF GLC f° a PO 960 WATERPROOF GLOVES L 423.000.76.535.80.31.00 25.9( .3 10.5% Sales Tax 423.000.76.535.80.31.00 c 2.7, sa Total : 2,953.25 Y U 256224 2/9/2023 067865 VERIZON WIRELESS 9926102987 C/A 772540262-00001 t Lake Ballinger monitor U E 422.000.72.531.90.49.20 57.5" 'M Wonderwear Modem Water/Sewer Te 421.000.74.534.80.42.00 17.0z O Wonderwear Modem Water/Sewer Te 423.000.75.535.80.42.00 17.0z o 9926102988 C/A 772540262-00002 a Elevator & call out communication Q 001.000.66.518.30.42.00 100.1( M Total : 191.65 N rn 0 256225 2/9/2023 068259 WA ST CRIMINAL JUSTICE 201136849 ACCT 23104-001 -EDMONDS PD N HANDGUN INSTRUCTOR RECERT (n 001.000.41.521.40.49.00 350.0( E 201137452 ACCT 23104-001 EDMONDS PD fd FIRST LEVEL SUPERVISION TRAIN U 001.000.41.521.40.49.00 300.0( Total: 650.0( E t 256226 2/9/2023 061485 WA ST DEPT OF HEALTH 22500 U 2023 OPERATING PERMIT SYSTEti r 2023 OPERATING PERMIT SYSTEh Q 421.000.74.534.80.49.00 11,483.5E Total : 11,483.5! 256227 2/9/2023 067917 WALLY'S TOWING INC 2210784 EDMONDS PD - CS 22-23329 Page: 25 Packet Pg. 124 vchlist 02/08/2023 3:34:53PM Voucher List City of Edmonds 7.5.a Page: 26 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 256227 2/9/2023 067917 WALLY'S TOWING INC (Continued) TOW BLACK HONDA E, 001.000.41.521.22.41.00 254.0( 10.6% Sales Tax a 001.000.41.521.22.41.00 26.9, L Total: 280.9, 3 256228 2/9/2023 065035 WASHINGTON STATE PATROL 123004202 JAN 2023 - EDMONDS PD JAN 23 CPL BACKGROUNDS Y 001.000.237.100 159.0( u JAN 23 BACKGROUNDS 001.000.41.521.11.41.00 68.5( E Total: 227.5( 256229 2/9/2023 078314 WASTE MGMT DISPOSAL SVC OF OR 0061141-2588-0 WWTP: 1/2023 WASTE PICKUPS p 1/2023 WASTE PICKUPS 423.000.76.535.80.47.66 176,030.1' o L Total: 176,030.11 a Q 256230 2/9/2023 075635 WCP SOLUTIONS 13098128 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES M N 001.000.66.518.30.31.00 593.5( c 10.5% Sales Tax N 001.000.66.518.30.31.00 62.3, N 13099905 LIBRARY - SUPPLIES E LIBRARY - SUPPLIES M 001.000.66.518.30.31.00 277.8( U 10.5% Sales Tax 001.000.66.518.30.31.00 29.1, E Total: 962.75 u m 256231 2/9/2023 078768 WEAPON OUTFITTERS 1512-INV EDMONDS PD - SWAT r Q MOD01294 WEAPON LIGHT PKG X 001.000.41.521.23.35.00 1,297.8( SCOUT MOUNT X 5 001.000.41.521.23.35.00 138.0( Page: 26 Packet Pg. 125 vchlist 02/08/2023 3:34:53PM Voucher List City of Edmonds 7.5.a Page: 27 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 256231 2/9/2023 078768 WEAPON OUTFITTERS (Continued) OPS CORE HEADSET - CEBAN 001.000.41.521.23.35.00 838.8' >, HELMET MOUNT RAIL KITS f° a 001.000.41.521.23.35.00 104.6, L HEADSET CABLING 3 001.000.41.521.23.35.00 124.3z c 10.5% Sales Tax 001.000.41.521.23.35.00 262.8, Y Total: 2,766.4z (D t 256232 2/9/2023 073552 WELCO SALES LLC 8342 UTILITY BILLING - WINDOW & RETI U E UTILITY BILLING - 5000 #10 WINDO 421.000.74.534.80.31.00 153.9� UTILITY BILLING - 5000 #10 WINDO O 423.000.75.535.80.31.00 153.9� UTILITY BILLING - 5000 #10 WINDO o 422.000.72.531.90.31.00 154.0, a UTILITY BILLING - 5000 #9 RETURN Q 421.000.74.534.80.31.00 123.9� M UTILITY BILLING - 5000 #9 RETURN N 423.000.75.535.80.31.00 rn 123.9� Q UTILITY BILLING - 5000 #9 RETURN c 422.000.72.531.90.31.00 124.0, 10.5% Sales Tax E 421.000.74.534.80.31.00 29.1 � U 10.5% Sales Tax +: 423.000.75.535.80.31.00 29.1 � m 10.5% Sales Tax E t 422.000.72.531.90.31.00 29.1 � m Total : 921.51, Q 256233 2/9/2023 074609 WEST COAST ARMORY NORTH 2736509 NOV & DEC 2022 - EDMONDS PD NOV & DEC 2022 RANGE FEES 001.000.41.521.40.41.00 130.3, 10.5% Sales Tax Page: 27 Packet Pg. 126 vchlist 02/08/2023 3:34:53PM Voucher List City of Edmonds 7.5.a Page: 28 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 256233 2/9/2023 074609 WEST COAST ARMORY NORTH (Continued) 001.000.41.521.40.41.00 13.6£ Total: 144.0( E, �a a 256234 2/9/2023 011900 ZIPLY FIBER 253-003-6887 LIFT STATION #6 VG SPECIAL ACCI (D LIFT STATION #6 VG SPECIAL ACC[ 3 423.000.75.535.80.42.00 42.1 £ 425-771-0158 FIRE STATION #16 ALARM AND FA} FIRE STATION #16 ALARM AND FA} Y 001.000.66.518.30.42.00 157.4 � u 425-776-6829 CITY HALL ALARM LINES 121 5TH P t CITY HALL FIRE AND INTRUSION A U 001.000.66.518.30.42.00 157.4, •ii 509-022-0049 LIFT STATION #2 VG SPECIAL ACCI U LIFT STATION #2 VG SPECIAL ACC[ o 423.000.75.535.80.42.00 26.4.E i Total: 383.51 o L Q 90 Vouchers for bank code : usbank Bank total : 1,310,806.51 Q 90 Vouchers in this report Total vouchers : 1,310,806.51 N rn 0 N O N E M V C d E t V f0 r Q Page: 28 Packet Pg. 127 7.5.b vchlist 02/16/2023 10 :40 :38AM Bank code : usbank Voucher Date Vendor 256235 2/16/2023 076040 911 SUPPLY INC Voucher List City of Edmonds Page Invoice PO # Description/Account Amoun r c INV-2-24171 EDMONDS PD - ALLEN PATCH INSTALL X 12 - CREDIT >, 001.000.41.521.22.24.00 17.3( a CPL CHEVRONS X6 L_ 001.000.41.521.22.24.00 23.7E 3 10.1 % Sales Tax 001.000.41.521.22.24.00 7.2E INV-2-24276 EDMONDS PD - BALLARD/BROWN � NEW EXTERNAL NAME TAPE - y 001.000.41.521.22.24.00 9.0( U VELCRO FOR EXTERNAL NAME TA E 001.000.41.521.22.24.00 6.0( R 10.1 % Sales Tax ,- 001.000.41.521.22.24.00 1.5, o INV-2-24277 EDMONDS PD - SYSON > BLAUER TRAFFIC VEST L 001.000.41.521.22.24.00 64.9E a CUSTOM HEAT PRESS - VEST Q 001.000.41.521.22.24.00 22.0( N CLIP NECK TIE 001.000.41.521.22.24.00 8.3( N BLAUER CLASS A PANT o 001.000.41.521.22.24.00 119.9E BLAUER CLASS A SHIRT 001.000.41.521.22.24.00 99.9� 10.1 % Sales Tax 001.000.41.521.22.24.00 31.8, aD t INV-2-24652 EDMONDS PD - GHAFFARIAN ACADEMY POLO X2 m r 001.000.41.521.22.24.00 89.9E Q PATCH INSTALL X2 001.000.41.521.22.24.00 8.0( HANES T-SHIRT - X3 ACADEMY 001.000.41.521.22.24.00 20.9 Page: 1 Packet Pg. 128 vchlist 02/16/2023 10 :40 :38AM Bank code : usbank Voucher Date Vendor 256235 2/16/2023 076040 911 SUPPLY INC Voucher List City of Edmonds 7.5.b Page: 2 Invoice PO # Description/Account Amoun (Continued) r HEAT PRESS X3 c E, 001.000.41.521.22.24.00 51.0( GILDAN SWEATSHIRT - ACADEMY f° a 001.000.41.521.22.24.00 13.9� L HEATPRESS SWEATSHIRT 3 001.000.41.521.22.24.00 17.0E c SPORT TEK SHORTS X2 001.000.41.521.22.24.00 39.9E Y SWEAT PANTS - ACADEMY (D 001.000.41.521.22.24.00 18.9� U SPORT TEK LS TEE E 001.000.41.521.22.24.00 49.9f R PROWOOL VELCRO CAP ,- 001.000.41.521.22.24.00 17.5( CUSTOM EMBROIDERY > 001.000.41.521.22.24.00 9.0( BOSTON VALUE BELT a 001.000.41.521.22.24.00 23.5( Q IRON GLOVES GRAVITY GRIPP M 001.000.41.521.22.24.00 N 9.9� TRAFFIC TEMPLATE 001.000.41.521.22.24.00 N 14.0( c 10.1 % Sales Tax 001.000.41.521.22.24.00 59.9E V2 TACTICAL PANTS X3 001.000.41.521.22.24.00 209.9 1 INV-2-25162 EDMONDS PD - AGUILAR m t V2 TACTICAL PANTS X2 001.000.41.521.22.24.00 139.9E HEMMING X2 r Q 001.000.41.521.22.24.00 16.0( 10.1 % Sales Tax 001.000.41.521.22.24.00 15.7E INV-2-25165 EDMONDS PD - GERRARD Page: 2 Packet Pg. 129 vchlist 02/16/2023 10 :40 :38AM Bank code : usbank Voucher Date Vendor 256235 2/16/2023 076040 911 SUPPLY INC Voucher List City of Edmonds 7.5.b Page: 3 Invoice PO # Description/Account Amoun (Continued) r BAYLY HAT RAIN COVER c E, 001.000.41.521.22.24.00 4.0( 10.1 % Sales Tax a 001.000.41.521.22.24.00 0.4( L INV-2-25722 EDMONDS PD - INVENTORY 3 200 GOLD BADGE PATCHES 001.000.41.521.22.24.00 408.0( 10.1 % Sales Tax Y 001.000.41.521.22.24.00 41.2- y INV-2-25754 EDMONDS PD - INVENTORY/ISSUE U VELCRO FOR GOLD BADGE PATCF E 001.000.41.521.22.24.00 18.0( n 10.1 % Sales Tax ,- 001.000.41.521.22.24.00 1.8, _0 INV-2-25756 EDMONDS PD - INVENTORY T.SMITH GOLD NAME PLATE O L 001.000.41.521.22.24.00 15.0( a GOLD EPD COLLAR BRASS Q 001.000.41.521.22.24.00 284.0( N RUSH ORDER CHARGE 001.000.41.521.22.24.00 400.0( 10.1 % Sales Tax o 001.000.41.521.22.24.00 70.6( INV-2-26076 EDMONDS PD - SNIFFEN BLAUER GAURDIAN III BELT 001.000.41.521.10.24.00 29.9� HIGH SPEED DBL PISTOL MOUNT W 001.000.41.521.10.24.00 55.0( t HIGH SPEED KYDEX TACO CUFF C 001.000.41.521.10.24.00 r 40.0( Q HIGH SPEED DUTY PISTOL MOUNT 001.000.41.521.10.24.00 36.0( PROTECH APEX 6000 RADIO POUC 001.000.41.521.10.24.00 45.0( Page: 3 Packet Pg. 130 vchlist 02/16/2023 10 :40 :38AM Voucher List City of Edmonds 7.5.b Page: 4 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 256235 2/16/2023 076040 911 SUPPLY INC (Continued) 10.1 % Sales Tax E, 001.000.41.521.10.24.00 20.8, INV-2-26093 EDMONDS PD- BURKLANE f° a APEX WMN PANT X 3 L 001.000.41.521.11.24.00 270.0( .3 10.1 % Sales Tax 001.000.41.521.11.24.00 c 27.2, sa Total : 3,004.6' Y U 256236 2/16/2023 070322 A&A LANGUAGE SERVICES INC 15-94823 INTERPRETER lA0273074 INTERPRETER lA0273074 U E 001.000.23.512.51.41.01 170.0( 'M 15-94984 INTERPRETER 1A0144765 INTERPRETER 1A0144765 0 001.000.23.512.51.41.01 170.0( R Total: 340.0( o a 256237 2/16/2023 065052 AARD PEST CONTROL 70525 MEADOWDALE CC PEST CONTROI Q MEADOWDALE CC PEST CONTROI 001.000.64.576.80.41.00 94.0( N 10.5% Sales Tax m 001.000.64.576.80.41.00 9.8, c� Total: 103.8, N E 256238 2/16/2023 064088 ADT COMMERCIAL 149020620 ALARM MONITORING CITY HALL M ALARM MONITORING CITY HALL 12 U 001.000.66.518.30.42.00 140.8" 149020621 FIRE INSPECTION CITY HALL m E FIRE INSPECTION CITY HALL 121 5 001.000.66.518.30.41.00 92.5, Total : 233.3: Q 256239 2/16/2023 000850 ALDERWOOD WATER DISTRICT 11105 MONTHLY WHOLESALE WATER Cl- MONTHLY WHOLESALE WATER CF 421.000.74.534.80.33.00 153,888.0( Page: 4 Packet Pg. 131 vchlist 02/16/2023 10 :40 :38AM Voucher List City of Edmonds 7.5.b Page: 5 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 256239 2/16/2023 000850 000850 ALDERWOOD WATER DISTRICT (Continued) Total : 153,888.0( m 256240 2/16/2023 065568 ALLWATER INC 020723010 FINANCE DEPT WATER E, Finance dept water a 001.000.31.514.23.31.00 44.0( m 10.5% Sales Tax 3 001.000.31.514.23.31.00 4.6, Total: 48.6: 256241 2/16/2023 001429 AMERICAN PUBLIC WORKS ASSOC 666572 APWA 2023 RENEWAL HAUSS N 1k APWA 2023 RENEWAL HAUSS t 001.000.67.518.21.49.00 254.0( U 693543 APWA 2023 RENEWAL DE LILLA APWA 2023 RENEWAL DE LILLA 2 001.000.67.518.21.49.00 254.0( o Total: 508.0( -ii 256242 2/16/2023 069751 ARAMARK UNIFORM SERVICES 251461674 WWTP: PARTIAL CREDIT #2525254 p a RICK SW EAT/ CREDIT #25252540 A Q- Q 423.000.76.535.80.24.00 587.3z Freight N 423.000.76.535.80.24.00 8.9� m 10.5% Sales Tax N 423.000.76.535.80.24.00 62.6' 25158612 WWTP: CREDIT #25252540 APPLIE E CREDIT #25252540 APPLIED AS GP 423.000.76.535.80.24.00 143.9z 10.5% Sales Tax 423.000.76.535.80.24.00 15.1' E 25252540 WWTP: APPLIED TO INVOICE 5158 APPLIED TO INVOICE 5158612 & R U 423.000.76.535.80.24.00 -215.9' Q 10.5% Sales Tax 423.000.76.535.80.24.00 -22.6 , Total : 579.41 Page: 5 Packet Pg. 132 vchlist 02/16/2023 10 :40 :38AM Bank code : usbank Voucher Date Vendor 256243 2/16/2023 069751 ARAMARK UNIFORM SERVICES Voucher List City of Edmonds 7.5.b Page: 6 Invoice PO # Description/Account Amoun 6560145249 PUBLIC WORKS OMC LOBBY MATS PUBLIC WORKS OMC LOBBY MATE 001.000.65.518.20.41.00 1.6' >, PUBLIC WORKS OMC LOBBY MATE a 111.000.68.542.90.41.00 6.1 - L PUBLIC WORKS OMC LOBBY MATE 3 421.000.74.534.80.41.00 6.1 10.5% Sales Tax 423.000.75.535.80.41.00 0.6, Y 10.5% Sales Tax (D 511.000.77.548.68.41.00 0.5� U PUBLIC WORKS OMC LOBBY MATE E 422.000.72.531.90.41.00 6.1' R PUBLIC WORKS OMC LOBBY MATE ,- 423.000.75.535.80.41.00 6.1' PUBLIC WORKS OMC LOBBY MATE > 511.000.77.548.68.41.00 6.0£ 10.5% Sales Tax a 001.000.65.518.20.41.00 0.3" Q 10.5% Sales Tax M 111.000.68.542.90.41.00 N 0.6, m 10.5% Sales Tax 421.000.74.534.80.41.00 N 0.6, c 10.5% Sales Tax 422.000.72.531.90.41.00 6560145252 FLEET DIVISION UNIFORMS & MAT FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 9.4, E FLEET DIVISION MATS t 511.000.77.548.68.41.00 19.1( 10.5% Sales Tax r Q 511.000.77.548.68.24.00 1.51 10.5% Sales Tax 511.000.77.548.68.41.00 1.4' 6560146976 PARKS MAINT UNIFORM SERVICE Page: 6 Packet Pg. 133 vchlist 02/16/2023 10 :40 :38AM Bank code : usbank Voucher Date Vendor 256243 2/16/2023 069751 ARAMARK UNIFORM SERVICES Voucher List City of Edmonds 7.5.b Page: 7 Invoice PO # Description/Account Amoun (Continued) r PARKS MAINT UNIFORM SERVICE c 001.000.64.576.80.24.00 60.3' >, 10.5% Sales Tax a 001.000.64.576.80.24.00 6.31' L 6560146979 FACILITIES DIVISION UNIFORMS 3 FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 27.9" 10.5% Sales Tax Y 001.000.66.518.30.24.00 2.9< 6560148860 PUBLIC WORKS OMC LOBBY MATE PUBLIC WORKS OMC LOBBY MATS E 001.000.65.518.20.41.00 1.6' 2 PUBLIC WORKS OMC LOBBY MATS ,U 111.000.68.542.90.41.00 6.1' 0 PUBLIC WORKS OMC LOBBY MATS > 422.000.72.531.90.41.00 6.1' o PUBLIC WORKS OMC LOBBY MATS a 423.000.75.535.80.41.00 6.1' Q PUBLIC WORKS OMC LOBBY MAT` r� 511.000.77.548.68.41.00 6.Of 10.5% Sales Tax 001.000.65.518.20.41.00 0.1 � o 10.5% Sales Tax 111.000.68.542.90.41.00 0.6z 10.5% Sales Tax 421.000.74.534.80.41.00 0.6, 10.5% Sales Tax m 422.000.72.531.90.41.00 0.61 t 10.5% Sales Tax r 423.000.75.535.80.41.00 0.61 Q 10.5% Sales Tax 511.000.77.548.68.41.00 0.6E PUBLIC WORKS OMC LOBBY MATE 421.000.74.534.80.41.00 6.1' Page: 7 Packet Pg. 134 vchlist 02/16/2023 10 :40 :38AM Voucher List City of Edmonds 7.5.b Page: 8 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 256243 2/16/2023 069751 ARAMARK UNIFORM SERVICES (Continued) 6560148863 FLEET DIVISION UNIFORMS & MAT FLEET DIVISION UNIFORMS E 511.000.77.548.68.24.00 9.4, a FLEET DIVISION MATS L 511.000.77.548.68.41.00 10.5% Sales Tax 511.000.77.548.68.24.00 c 1.5 10.5% Sales Tax Y 511.000.77.548.68.41.00 1.4E y Total: 231.5E r E 256244 2/16/2023 079111 ASHPAUGH & SCULCO CPAS PLC 23011 CONSULTANT SVCS THRU 01.31.21� 2 COMCAST REVIEW THRU 01.31.23 U 001.000.39.513.40.41.00 4" 3,325.0( O Total: 3,325.0( 0 256245 2/16/2023 001699 ASSOC OF WA CITIES 112589 AWC WORKERS COMP RETRO PRi a AWC WORKERS COMP MEMBERS[ Q 421.000.74.534.80.49.00 933.1( AWC WORKERS COMP MEMBERS[ N 423.000.75.535.80.49.00 816.5, AWC WORKERS COMP MEMBERS[ c� 423.000.76.535.80.49.00 0 1,516.3� N AWC WORKERS COMP MEMBERS[ E 511.000.77.548.68.49.00 349.9< 2 AWC WORKERS COMP MEMBERS[ 422.000.72.531.90.49.00 1,049.7� y AWC WORKERS COMP MEMBERS[ E 111.000.68.542.61.49.00 933.1.E U AWC WORKERS COMP MEMBERS[ 001.000.39.518.61.49.00 24,845.5E Q Tota I : 30,444.4 , 256246 2/16/2023 064341 AT&T MOBILITY 287322893006 AIRCARDS WIRELESS SERVICE PD Aircards Page: 8 Packet Pg. 135 vchlist 02/16/2023 10 :40 :38AM Bank code : usbank Voucher Date Vendor 256246 2/16/2023 064341 AT&T MOBILITY 256247 2/16/2023 001777 AURORA PLUMBING & ELECTRIC 256248 2/16/2023 001777 AURORA PLUMBING & ELECTRIC 256249 2/16/2023 070305 AUTOMATIC FUNDS TRANSFER Voucher List City of Edmonds 7.5.b Page: 9 Invoice PO # Description/Account Amoun (Continued) r 001.000.41.521.10.42.00 c 86.0- Total: 86.01 E �a a INV384895 LIBRARY - SUPPLIES aD LIBRARY - SUPPLIES 3 001.000.66.518.30.31.00 228.0( 10.25% Sales Tax r- 001.000.66.518.30.31.00 23.3 , Y Total: 251.3j u t INV392494 PUBLIC WORKS - SUPPLIES U PUBLIC WORKS - SUPPLIES E 001.000.66.518.30.31.00 44.4- 2 10.25% Sales Tax o 001.000.66.518.30.31.00 4.5.' R Total: 48.9E o L Q 126229 OUT SOURCING OF UTILITY BILLS Q UB Outsourcing area Printing 2930 v 422.000.72.531.90.49.00 214.6E N UB Outsourcing area Printing 2930 m 421.000.74.534.80.49.00 214.6E N UB Outsourcing area Printing 2930 423.000.75.535.80.49.00 221.1 E E UB Outsourcing area Postage 2930 M 421.000.74.534.80.42.00 688.9E U UB Outsourcing area Postage 2930 423.000.75.535.80.42.00 688.91 E 10.25% Sales Tax 422.000.72.531.90.49.00 22.0( 10.25% Sales Tax Q 421.000.74.534.80.49.00 22.0( 10.25% Sales Tax 423.000.75.535.80.49.00 22.6 126347 OUT SOURCING OF UTILITY BILLS Page: 9 Packet Pg. 136 vchlist 02/16/2023 10 :40 :38AM Voucher List City of Edmonds 7.5.b Page: 10 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 256249 2/16/2023 070305 AUTOMATIC FUNDS TRANSFER (Continued) UB Outsourcing area Printing 2312 E, 422.000.72.531.90.49.00 169.3f UB Outsourcing area Printing 2312 a 421.000.74.534.80.49.00 169.3E L UB Outsourcing area Printing 2312 .3 423.000.75.535.80.49.00 174.5( c UB Outsourcing area Postage 2312 sa 421.000.74.534.80.42.00 546.9E Y UB Outsourcing area Postage 2312 423.000.75.535.80.42.00 546.9f U 10.25% Sales Tax E 422.000.72.531.90.49.00 17.3E 2 10.25% Sales Tax ,- 421.000.74.534.80.49.00 17.3E o 10.25% Sales Tax > 423.000.75.535.80.49.00 17.8E o Total: 3,754.8E Q 256250 2/16/2023 002100 BARNARD, EARL 7 REIMBURSEMENT i REIMBURSEMENT N 001.000.39.517.20.23.20 m 1,964.4' Total : 1,964.4; c 256251 2/16/2023 073834 BATTERIES PLUS P59289485 TRAFFIC - BATTERIES FOR SOLAR E TRAFFIC - BATTERIES FOR SOLAR fd U 111.000.68.542.64.31.00 272.0E 10.6% Sales Tax 111.000.68.542.64.31.00 28.8, E Total: 300.W U m r 256252 2/16/2023 002258 BENS EVER READY 22883 EDMONDS PD Q FIRE EXT. 6 YEARLY SERVICE 001.000.41.521.22.48.00 80.0( FIRE EXT.1 - 12YR HYDROSTATIC 1 001.000.41.521.22.48.00 42.0( Page: 10 Packet Pg. 137 vchlist 02/16/2023 10 :40 :38AM Bank code : usbank Voucher Date Vendor 256252 2/16/2023 002258 BENS EVER READY 256253 2/16/2023 068007 BICKFORD MOTORS INC 256254 2/16/2023 068007 BICKFORD MOTORS INC 256255 2/16/2023 028050 BILL PIERRE FORD INC Voucher List City of Edmonds 7.5.b Page: 11 Invoice PO # Description/Account Amoun (Continued) r FIRE EXT. RECHARGE - 2 c E, 001.000.41.521.22.48.00 34.0( 10.5% Sales Tax a 001.000.41.521.22.48.00 16.3E L Total: 172.3f .3 DEAL#407247 E228SW - 2022 FORD F-250- ea E228SW - 2022 FORD F-250- Y 511.100.77.594.48.64.00 71,733.4' u Total : 71,733.4; DEAL#407192 E195FM - 2022 E-TRANSIT CARGO E E195FM - 2022 E-TRANSIT CARGO U 511.100.77.594.48.64.00 60,000.0( o 9.6% Sales Tax 511.100.77.594.48.64.00 5,760.0( o Total: L 65,760.0( a Q 11439 UNIT 284 - PARTS/ STOP & PIN UNIT 284 - PARTS/ STOP & PIN N 511.000.77.548.68.31.10 23.5E m 10.25% Sales Tax N 511.000.77.548.68.31.10 2.4- N 11529 FLEET - PARTS/ CLIP E FLEET - PARTS/ CLIP M 511.000.77.548.68.49.00 62.6( U 10.25% Sales Tax 511.000.77.548.68.49.00 6.4, E 11761 UNIT 526 - PARTS/ COVER UNIT 526 - PARTS/ COVER U r 511.000.77.548.68.31.10 73.2, Q 10.25% Sales Tax 511.000.77.548.68.31.10 7.5- 11763 UNIT 526 - PARTS/ SWITCH UNIT 526 - PARTS/ SWITCH Page: 11 Packet Pg. 138 vchlist 02/16/2023 10 :40 :38AM Voucher List City of Edmonds 7.5.b Page: 12 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 256255 2/16/2023 028050 BILL PIERRE FORD INC (Continued) 511.000.77.548.68.31.10 45.8, 10.25% Sales Tax E E 511.000.77.548.68.31.10 4.7( a 11991 UNIT 310 - SOCKET L UNIT 310 - SOCKET 3 511.000.77.548.68.31.10 388.0( c 10.25% Sales Tax sa 511.000.77.548.68.31.10 39.7; Y Total: 654.01 u M 256256 2/16/2023 073760 BLUELINE GROUP LLC 25392 E22JA/SERVICES THRU 1.28.23 0 E22JA/SERVICES THRU 1.28.23 M 421.000.74.594.34.41.00 10,999.6E 25393 CM SERVICES THRU 01.28.23 0 E22CA/SERVICES THRU 01.28.23 R 112.000.68.542.30.41.00 0.4� o L E22CA/SERVICES THRU 01.28.23 a 125.000.68.542.30.41.00 0.5 , Q E22CA/SERVICES THRU 01.28.23 M 126.000.68.542.30.41.00 0.5E N E22CC/SERVICES THRU 01.28.23 423.000.75.535.80.41.21 52.1 z c EOFA/SERVICES THRU 01.28.23 422.000.72.594.31.41.00 8,059.6, .� E21JA/SERVICES THRU 01.28.23 421.000.74.594.34.41.00 8,330.8E ; Total: 27,443.81 W E 256257 2/16/2023 075342 BORUCHOW ITZ, ROBERT 02012023 PUBLIC DEFENSE SERVICES M JANUARY DEFENSE FEES f° 001.000.22.518.10.41.00 2,259.5E Q Total: 2,259.51 256258 2/16/2023 072005 BROCKMANN, KERRY 11333 YOGA 11333 YOGA INSTRUCTION 11333 YOGA INSTRUCTION Page: 12 Packet Pg. 139 vchlist 02/16/2023 10 :40 :38AM Voucher List City of Edmonds 7.5.b Page: 13 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 256258 2/16/2023 072005 BROCKMANN, KERRY (Continued) 001.000.64.571.27.41.00 1,362.4( Tota I : 1,362.4( 256259 2/16/2023 076378 CAMFIL USA INC 30363001 WWTP: PO 971 30/30 24X24X2 PO 971 30/30 24X24X2 423.000.76.535.80.31.00 521.2E 10.5% Sales Tax 423.000.76.535.80.31.00 54.7' Total : 576.01 256260 2/16/2023 073029 CANON FINANCIAL SERVICES 29965679 ENG COPIER 02.2023 CANON COPIER 2/23 001.000.67.518.21.45.00 253.4E 10.5% Sales Tax 001.000.67.518.21.45.00 26.6- 29965680 LEASE/RENTAL-COPIER Monthly contract charge - February 21 001.000.62.524.10.45.00 217.41 10.5% Sales Tax 001.000.62.524.10.45.00 22.& Total: 520.3( 256261 2/16/2023 069437 CANOPY WORLD INC 033074 E197FM - CANOPY- E197FM - CANOPY- 511.100.77.594.48.64.00 2,443.3E Total: 2,443.3E 256262 2/16/2023 071816 CARLSON, JESSICA 11420 11423 DRAWING 11420 11423 ADVENTURES IN DRA) 11420 ADVENTURES IN DRAWING 001.000.64.571.22.41.00 551.6E 11423 ADVENTURES IN DRAWING 001.000.64.571.22.41.00 654.5( Total : 1,206.1 E 256263 2/16/2023 069813 CDW GOVERNMENT INC GH76108 LOGITECH C615 HD WEB CAMERA Page: 13 Packet Pg. 140 vchlist 02/16/2023 10 :40 :38AM Voucher List City of Edmonds 7.5.b Page: 14 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 256263 2/16/2023 069813 CDW GOVERNMENT INC (Continued) Logitech C615 HD Web Cameras - Q E, 512.100.31.518.88.35.00 245.4, 10.5% Sales Tax a 512.100.31.518.88.35.00 25.7, L GJ03757 HP PROBOOK 450 G9 NOTEBOOKS 3 HP ProBook 450 G9 Notebooks - Qty 512.100.31.518.88.35.00 9,522.3( 10.5% Sales Tax Y 512.100.31.518.88.35.00 999.8z (D GJ59220 HP ELECTRONIC CARE PACK FOR HP Electronic Care Packs for notebo( E 512.100.31.518.88.35.00 1,352.8( n 10.5% Sales Tax ,U 512.100.31.518.88.35.00 142.0z _0 GK98366 LEVITON QUICK PORT SNAP -IN CA fd Leviton 1-port Quick Port Snap -In CA 0 L 512.000.31.518.88.31.00 84.7( a 10.5% Sales Tax Q 512.000.31.518.88.31.00 8.8� r� Total : 12,381.7E 256264 2/16/2023 069457 CITY OF EDMONDS 87 ENG2023-0078 ROW PERMIT FEES c ENG2023-0078 ROW PERMIT FEES 111.000.68.542.90.49.00 150.0( .E Total: 150.0( 12 256265 2/16/2023 063902 CITY OF EVERETT 123007762 WATER QUALITY LAB ANALYSIS r_ WATER QUALITY LAB ANALYSIS E 421.000.74.534.80.41.00 1,089.0( U Total: 1,089.0( Q 256266 2/16/2023 019215 CITY OF LYNNWOOD 18826 WWTP: 2/2023 M/O+SEWER 2/2023 M/O & SEWER 423.000.75.535.80.47.20 42,307.0( Page: 14 Packet Pg. 141 vchlist 02/16/2023 10 :40 :38AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 256266 2/16/2023 019215 019215 CITY OF LYNNWOOD (Continued) 256267 2/16/2023 073135 COGENT COMMUNICATIONS INC FEB-2023 256268 2/16/2023 075934 COLIBRI FACILITATION Description/Account Total C/A CITYOFED00001 Feb-2023 Fiber Optics Internet 512.000.31.518.87.42.00 Total 8365 PLANNING PROF SVCS Chart/survey mural (4'x20') for Comp 001.000.62.558.60.41.00 Total 256269 2/16/2023 075384 CONOM LAW FIRM PLLC 3913 256270 2/16/2023 079198 COSTAR REALTY INFORMATION INC 120245118 256271 2/16/2023 076829 CRYE PRECISION LLC PUBLIC DEFENSE FEES COE v. Rex Mitipok Edm Muni No. 001.000.22.518.10.41.00 Total COSTAR SUITE - FEBRUARY 2023 COSTAR SUITE - FEBRUARY 2023 001.000.61.558.70.49.00 10.5% Sales Tax 001.000.61.558.70.49.00 Total INV0328196 EDMONDS PD - SWAT G3 COMPAT PANT - SWAT 001.000.41.521.23.24.00 COMBAT KNEE PAD - SWAT 001.000.41.521.23.24.00 Freight 001.000.41.521.23.24.00 10.5% Sales Tax 001.000.41.521.23.24.00 256272 2/16/2023 046150 DEPARTMENT OF LABOR & INDUSTRY 315406 Total : PUBLIC SAFETY - ELEVATOR CERT PUBLIC SAFETY - ELEVATOR CERT 7.5.b Page: 15 Page: 15 Packet Pg. 142 vchlist 02/16/2023 10 :40 :38AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 256272 2/16/2023 046150 DEPARTMENT OF LABOR & INDUSTRY (Continued) 256273 2/16/2023 007675 EDMONDS AUTO PARTS 256274 2/16/2023 076610 EDMONDS HERO HARDWARE PO # Description/Account 001.000.66.518.30.49.00 Total 00010132395 PM: PLAYGROUND TOOLS PM: PLAYGROUND TOOLS 001.000.64.576.80.31.00 10.5% Sales Tax 001.000.64.576.80.31.00 3511 3517 3520 256275 2/16/2023 008812 ELECTRONIC BUSINESS MACHINES AR241453 AR241454 Total PM: NUTS, BOLTS, SCREWS PM: NUTS, BOLTS, SCREWS 001.000.64.576.80.31.00 10.5% Sales Tax 001.000.64.576.80.31.00 PM: GLASS SCRAPER PM: GLASS SCRAPER 001.000.64.576.80.31.00 10.5% Sales Tax 001.000.64.576.80.31.00 PM: PLAYGROUND TOOLS PM: PLAYGROUND TOOLS 001.000.64.576.80.31.00 10.5% Sales Tax 001.000.64.576.80.31.00 Total ENG COPIER 01.2023 ENG COPIER 01.2023 001.000.67.518.21.45.00 10.5% Sales Tax 001.000.67.518.21.45.00 RENTAL/LEASE - COPIER Dev Svcs Copier (SN 3APP01472)- 001.000.62.524.10.45.00 7.5.b Page: 16 Amoun c 149.0( 149.0( E, �a a aD L �3 103.4E c �a 10.8E Y 114.3: u t U E 8.1E 0 0.8E 0 L a 13.1E Q 1.3E N m N 100.9E N E 10.6( fd 135.1; m E t U Q 12.4- 143.3 - Page: 16 Packet Pg. 143 vchlist 02/16/2023 10 :40 :38AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 256275 2/16/2023 008812 ELECTRONIC BUSINESS MACHINES (Continued) 256276 2/16/2023 008969 ENGLAND, CHARLES 11435 11436 DANCE 256277 2/16/2023 079174 ETHEREAL SOUND & WELLNESS 11457 SOUND BATH 256278 2/16/2023 009350 EVERETT DAILY HERALD PO # Description/Account 10.5% Sales Tax 001.000.62.524.10.45.00 Total : 11435 11436 DANCE INSTRUCTION 11435 DANCE INSTRUCTION 001.000.64.571.22.41.00 11436 DANCE INSTRUCTION 001.000.64.571.22.41.00 Total 11457 SOUND BATH CLASS INSTRI 11457 SOUND BATH CLASS INSTRI 001.000.64.571.27.41.00 Total EDH970871 PLANNING - ADVERTISING Notice of City Application 001.000.62.558.60.41.40 EDH971052 ECDC 20.80 CODE AMD ECDC 20.80 CODE AMD 001.000.31.514.31.41.40 EDH971085 PLANNING -ADVERTISING Notice of City Application- 001.000.62.558.60.41.40 256279 2/16/2023 079216 EXELE INFORMATION SYSTEMS INC 11051 256280 2/16/2023 009800 FACTORY DIRECT TIRE SALES 125775 Total WATER/ SEWER - ANNUAL SOFTW WATER/ SEWER - ANNUAL SOFTW 421.000.74.534.80.42.00 WATER/ SEWER - ANNUAL SOFTW 423.000.75.535.80.42.00 Total UNIT 117 - TIRES & MOUNT 7.5.b Page: 17 Page: 17 Packet Pg. 144 vchlist 02/16/2023 10 :40 :38AM Voucher List City of Edmonds 7.5.b Page: 18 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 256280 2/16/2023 009800 FACTORY DIRECT TIRE SALES (Continued) UNIT 117 - TIRES & MOUNT 511.000.77.548.68.34.30 643.0( 10.5% Sales Tax 511.000.77.548.68.34.30 67.5, Total: 710.5, 256281 2/16/2023 066378 FASTENAL COMPANY WAEVE194619 WATER/ SEWER - SUPPLIES WATER/ SEWER - SUPPLIES 421.000.74.534.80.31.00 326.6( WATER/ SEWER - SUPPLIES 423.000.75.535.80.31.00 326.5� 10.5% Sales Tax 421.000.74.534.80.31.00 34.3( 10.5% Sales Tax 423.000.75.535.80.31.00 34.2E Tota I : 721.7 256282 2/16/2023 072493 FIRSTLINE COMMUNICATIONS INC 176276 FEB-2023 SUPPORT SERVICES Feb-2023 Support Services 512.000.31.518.88.48.00 265.0( 10.5% Sales Tax 512.000.31.518.88.48.00 27.8< Tota I : 292.8: 256283 2/16/2023 071845 GENERAL PACIFIC INC 1453657 WATER/ HIRE TOUCH WATER/ HIRE TOUCH 421.000.74.534.80.31.00 72.0( 8.8% Sales Tax 421.000.74.534.80.31.00 6.3� Total: 78.31 256284 2/16/2023 076434 GOVANTES, JULIE JAN/FEB 2023 FUELAND REPAIR REIMBURSEMEI WORK JACKET TEAR REPAIR 001.000.41.521.21.24.00 165.7E FUEL FOR BACKGROUND REIBUR: Page: 18 Packet Pg. 145 vchlist 02/16/2023 10 :40 :38AM Voucher List City of Edmonds 7.5.b Page: 19 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 256284 2/16/2023 076434 GOVANTES, JULIE (Continued) 001.000.41.521.21.43.00 62.2< Tota I : 227.9f 256285 2/16/2023 012199 GRAINGER 9583034559 PM SUPPLIES: SHIPPING TAGS PM: SUPPLIES 001.000.64.576.80.31.00 12.2( 10.5% Sales Tax 001.000.64.576.80.31.00 1.2£ 9583701942 PM SUPPLIES: HAND SHOWER, KE PM SUPPLIES: HAND SHOWER, KE 001.000.64.576.80.31.00 67.1 , 10.5% Sales Tax 001.000.64.576.80.31.00 7.0E 9584409412 WATER - HEAT RETENTION JACKE' WATER - HEAT RETENTION JACKE' 421.000.74.534.80.24.00 96.8E 10.5% Sales Tax 421.000.74.534.80.24.00 10.1 £ Total : 194.65 256286 2/16/2023 076462 GREAT FLOORS LLC JB23-168602 PUBLIC SAFETY - LABOR AND MAT PUBLIC SAFETY - LABOR AND MAT 001.000.66.518.30.48.00 1,919.0( 10.5% Sales Tax 001.000.66.518.30.48.00 201.5( Total : 2,120.5( 256287 2/16/2023 076333 HASA INC 870656 WWTP: 2/6/23 SOD. HYPOCHLORII 2/6/23 SOD. HYPOCHLORITE 423.000.76.535.80.31.53 7,993.4z 10.5% Sales Tax 423.000.76.535.80.31.53 839.3- Total : 8,832.7E 256288 2/16/2023 013140 HENDERSON, BRIAN 6 REIMBURSEMENT Page: 19 Packet Pg. 146 vchlist 02/16/2023 10 :40 :38AM Voucher List City of Edmonds 7.5.b Page: 20 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 256288 2/16/2023 013140 HENDERSON, BRIAN (Continued) REIMBURSEMENT 009.000.39.517.20.23.00 2,066.1 F Total: 2,066.11 256289 2/16/2023 072647 HERRERA ENVIRONMENTAL 52896 E6FD/SERVICES THRU 01.27.23 E6FD/SERVICES THRU 01.27.23 422.000.72.531.90.41.20 22,390.7� Total : 22,390.7< 256290 2/16/2023 070673 HID GLOBAL CORPORATION 13402012817 EDMONDS PD CROSSMATCH MAINT SUBS - 1YR 001.000.41.521.11.41.00 2,106.0( 10.5% Sales Tax 001.000.41.521.11.41.00 221.1< Total : 2,327.11 256291 2/16/2023 013500 HINGSON, ROBERT 3 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 2,019.8( REIMBURSEMENT 009.000.39.517.20.29.00 3,292.8� Total : 5,312.65 256292 2/16/2023 067862 HOME DEPOT CREDIT SERVICES 1081760 WATER - SUPPLIES WATER - SUPPLIES 421.000.74.534.80.31.00 37.9� 10.3% Sales Tax 421.000.74.534.80.31.00 3.9 2014513 STREET - CONCRETE SUPPLIES STREET - CONCRETE SUPPLIES 111.000.68.542.61.31.00 47.2 10.3% Sales Tax 111.000.68.542.61.31.00 4.8 , 2014521 CITY PARK BUILDING - SUPPLIES/ , CITY PARK BUILDING - SUPPLIES/ , Page: 20 Packet Pg. 147 vchlist 02/16/2023 10 :40 :38AM Voucher List City of Edmonds 7.5.b Page: 21 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 256292 2/16/2023 067862 HOME DEPOT CREDIT SERVICES (Continued) 001.000.66.518.30.31.00 13.7E 10.3% Sales Tax >, 001.000.66.518.30.31.00 1.4, a 2014597 LIBRARY - SUPPLIES/ DRYWALL L LIBRARY - SUPPLIES/ DRYWALL 3 001.000.66.518.30.31.00 37.6E 10.3% Sales Tax 001.000.66.518.30.31.00 3.8E Y 2024119 FAC MAINT - SHOP SUPPLIES U FAC MAINT - SHOP SUPPLIES 001.000.66.518.30.31.00 32.9', E 10.3% Sales Tax R 001.000.66.518.30.31.00 3.3� u 23085 LIBRARY - SUPPLIES/ TAPE LIBRARY - SUPPLIES/ TAPE _0 > 001.000.66.518.30.31.00 15.8, o 10.3% Sales Tax a 001.000.66.518.30.31.00 1.6< Q 2624194 FAC MAINT - SUPPLIES/ EXTENSIO M FAC MAINT - SUPPLIES/ EXTENSIO 001.000.66.518.30.31.00 43.9, 10.3% Sales Tax c 001.000.66.518.30.31.00 4.5< 3622126 FAC MAINT - SUPPLIES/ GLOVES & FAC MAINT - SUPPLIES/ GLOVES & R U 001.000.66.518.30.31.00 32.91 10.3% Sales Tax m 001.000.66.518.30.31.00 3.3E E 4013414 FAC MAINT - SUPPLIES/ SCOTCH E m FAC MAINT - SUPPLIES/ SCOTCH E Q 001.000.66.518.30.31.00 75.3E 10.3% Sales Tax 001.000.66.518.30.31.00 7.7E 4023925 LIBRARY - SUPPLIES Page: 21 Packet Pg. 148 vchlist 02/16/2023 10 :40 :38AM Bank code : usbank Voucher Date Vendor 256292 2/16/2023 067862 HOME DEPOT CREDIT SERVICES Voucher List City of Edmonds 7.5.b Page: 22 Invoice PO # Description/Account Amoun (Continued) r LIBRARY - SUPPLIES c 001.000.66.518.30.31.00 96.9 >, 10.3% Sales Tax a 001.000.66.518.30.31.00 9.9E L 5013243 LIBRARY - SUPPLIES/ PRE TAPED 1 .3 LIBRARY - SUPPLIES/ PRE TAPED I 001.000.66.518.30.31.00 c 58.5z 10.3% Sales Tax Y 001.000.66.518.30.31.00 6.0' (D 5015358 LIBRARY - SUPPLIES U LIBRARY - SUPPLIES E 001.000.66.518.30.31.00 88.9, n 10.3% Sales Tax ,- 001.000.66.518.30.31.00 9.1( _0 6081256 TRAFFIC - SUPPLIES FOR PED SIG TRAFFIC - SUPPLIES FOR PED SIG O L 111.000.68.542.64.31.00 32.0, a 10.3% Sales Tax Q 111.000.68.542.64.31.00 3.3( N 611164 LIBRARY - SUPPLIES LIBRARY - SUPPLIES 001.000.66.518.30.31.00 43.3, o 10.3% Sales Tax N 001.000.66.518.30.31.00 4.4E 7022209 LIBRARY - SUPPLIES/ DRYWALL & LIBRARY - SUPPLIES/ DRYWALL & +% 001.000.66.518.30.31.00 88.5( 10.3% Sales Tax E E 001.000.66.518.30.31.00 9.1 , m 7024808 CITY HALL - SUPPLIES Q 10.3% Sales Tax 001.000.66.518.30.31.00 11.2� CITY HALL - SUPPLIES 001.000.66.518.30.31.00 109.6" Page: 22 Packet Pg. 149 vchlist 02/16/2023 10 :40 :38AM Bank code : usbank Voucher Date Vendor 256292 2/16/2023 067862 HOME DEPOT CREDIT SERVICES Voucher List City of Edmonds 7.5.b Page: 23 Invoice PO # Description/Account Amoun (Continued) r 7623248 TRAFFIC - EVP FLOOD LIGHTS FOI c TRAFFIC - EVP FLOOD LIGHTS FOI E 111.000.68.542.64.31.00 25.6( a 10.3% Sales Tax L 111.000.68.542.64.31.00 2.61 '3 8013960 LIBRARY - SUPPLIES LIBRARY - SUPPLIES 001.000.66.518.30.31.00 12.5E Y 10.3% Sales Tax U 001.000.66.518.30.31.00 1.2� r- 8016080 FLEET - UNIT 132 - SUPPLIES E FLEET - UNIT 132 - SUPPLIES M 511.000.77.548.68.31.10 9.8E u 10.3% Sales Tax O 511.000.77.548.68.31.10 1.01 > 8022082 FAC MAINT - SUPPLIES/ PLIERS, W o L FAC MAINT - SUPPLIES/ PLIERS, W a 001.000.66.518.30.31.00 54.9, Q 10.3% Sales Tax M 001.000.66.518.30.31.00 5.6E 81885 FIRE STATION 16 - PARTS/ SHOWE - PARTS/ SHOWE FIRE STATION 16 N 0 001.000.66.518.30.31.00 29.3E 10.3% Sales Tax E 001.000.66.518.30.31.00 3.0< U 9023276 LIBRARY - SUPPLIES LIBRARY - SUPPLIES (D 001.000.66.518.30.31.00 187.3' E 10.3% Sales Tax m 001.000.66.518.30.31.00 19.2E Q 9054497 WATER - SUPPLIES WATER - SUPPLIES 421.000.74.534.80.31.00 27.9z 10.3% Sales Tax Page: 23 Packet Pg. 150 vchlist 02/16/2023 10 :40 :38AM Bank code : usbank Voucher Date Vendor 256292 2/16/2023 067862 HOME DEPOT CREDIT SERVICES 256293 2/16/2023 061013 HONEY BUCKET Voucher List City of Edmonds Invoice (Continued) 0553296580 ��•1••�I�'1L:IY:1 256294 2/16/2023 014940 INTERSTATE BATTERY SYSTEMS 300-10109250 256295 2/16/2023 075265 KBA INC 256296 2/16/2023 079069 KISHA POST 256297 2/16/2023 067235 MARYS TOWING INC 300-10109393 1011111510*1 February 13, 2023 07759 7.5.b Page: 24 PO # Description/Account Amoun c 421.000.74.534.80.31.00 2.8£ m Total: 1,327.05 E, �a a MATHAY BALLINGER PARK HONEY aD MATHAY BALLINGER PARK HONEY 3 001.000.64.576.80.45.00 519.9' MATHAY BALLINGER PARK HONEY MATHAY BALLINGER PARK HONEY Y 001.000.64.576.80.45.00 -47.8.E u Total : 472.0f t U FLEET - CHARGER & ALARM BACK E FLEET - CHARGER & ALARM BACK 2 511.000.77.548.68.31.20 329.7.E o 10.5% Sales Tax 'ii 511.000.77.548.68.31.20 34.6, o E228SW - PARTS/ SIGNAL BAR & B a E228SW - PARTS/ SIGNAL BAR & B Q- Q 511.100.77.594.48.64.00 501.1( 10.5% Sales Tax N 511.100.77.594.48.64.00 52.6, Total : 918.05 c� 0 EOMA/SERVICES THRU 01.28.23 E EOMA/SERVICES THRU 01.28.23 332.100.64.594.76.41.00 7,297.3< EOMA/SERVICES THRU 01.28.23 125.000.64.594.76.41.00 8,228.9" E Total: 15,526.2E m ARPA GRANTS ADMINISTRATION Q ARPA Grants Administration 01/29/23 142.000.39.557.20.41.00 2,695.0( Total : 2,695.0( CS22-24289 - EDMONDS PD Page: 24 Packet Pg. 151 vchlist 02/16/2023 10 :40 :38AM Voucher List City of Edmonds 7.5.b Page: 25 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 256297 2/16/2023 067235 MARYS TOWING INC (Continued) TOW WHITE AUDI - CS 22-24289 001.000.41.521.22.41.00 254.0( 10.5% Sales Tax 001.000.41.521.22.41.00 26.6 Tota I : 280.6 256298 2/16/2023 019940 MC COMAS, GARY 8 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 4,047.8' Total : 4,047.8' 256299 2/16/2023 079197 MERCER, BARBARA 146409 LEAVITT FINAL LEAVITT FINAL 117.100.64.573.20.41.00 1,405.1 , Total : 1,405.1: 256300 2/16/2023 020900 MILLERS EQUIP & RENT ALL INC 389280 STREET - OIL STREET - OIL 111.000.68.542.90.31.00 56.8E 10.5% Sales Tax 111.000.68.542.90.31.00 5.9 Total : 62.8: 256301 2/16/2023 068662 MINNIHAN, TERRY 5 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 1,978.8( Total: 1,978.8( 256302 2/16/2023 076264 MONO ROOFTOP SOLUTIONS 27274 BRACKETT'S LANDING SKYLIGHT f BRACKETT'S LANDING SKYLIGHT f 001.000.64.576.80.41.00 830.0( 10.5% Sales Tax 001.000.64.576.80.41.00 87.1 E Total: 917.1E 256303 2/16/2023 018950 NAPA AUTO PARTS 3276-993174 UNIT 120 - PLUG TAP Page: 25 Packet Pg. 152 vchlist 02/16/2023 10 :40 :38AM Voucher List City of Edmonds 7.5.b Page: 26 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 256303 2/16/2023 018950 NAPA AUTO PARTS (Continued) UNIT 120 - PLUG TAP 511.000.77.548.68.31.10 4.5( 10.6% Sales Tax 511.000.77.548.68.31.10 0.4E 3276-993946 UNIT 101 -PARTS/ HYDRAULIC FIL- UNIT 101 -PARTS/ HYDRAULIC FIL- 511.000.77.548.68.31.10 10.9( 10.6% Sales Tax 511.000.77.548.68.31.10 1.1( Total : 17.1( 256304 2/16/2023 024001 NC MACHINERY MVCS0354838 UNIT 101 - PARTS UNIT 101 - PARTS 511.000.77.548.68.31.10 304.5, Freight 511.000.77.548.68.31.10 45.0( 10.5% Sales Tax 511.000.77.548.68.31.10 36.7( SECS0740372 UNIT 101 PARTS UNIT 101 PARTS 511.000.77.548.68.31.10 459.4E 10.1 % Sales Tax 511.000.77.548.68.31.10 46.4- Total : 892.1' 256305 2/16/2023 024302 NELSON PETROLEUM 0823129-IN FLEET - FILTERS FLEET - FILTERS 511.000.77.548.68.34.40 22.9( 10.5% Sales Tax 511.000.77.548.68.34.40 2.4' Tota I : 25.3' 256306 2/16/2023 070306 OBERG, WILLIAM 4 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 2,134.0( Page: 26 Packet Pg. 153 vchlist 02/16/2023 10 :40 :38AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 256306 2/16/2023 070306 070306 OBERG, WILLIAM (Continued) 256307 2/16/2023 076902 OCCUPATIONAL HEALTH CTR OF WA 77909910 256308 2/16/2023 078862 OPENGOV INC 256309 2/16/2023 072739 O'REILLYAUTO PARTS 256310 2/16/2023 002203 OWEN EQUIPMENT COMPANY Description/Account Total DOT RECERT YARBROUGH - RECERT 111.000.68.542.90.41.00 Total ; INV00009864 OPENGOV BUDGET & PLANNING S Budget & Planning software 2/01/23 - 512.000.31.518.88.48.00 10.5% Sales Tax 512.000.31.518.88.48.00 Total: 3685-259438 UNIT 8 - PARTS/ OIL, FUEL, AIR FIL- UNIT 8 - PARTS/ OIL, FUEL, AIR FIL- 511.000.77.548.68.31.10 10.5% Sales Tax 511.000.77.548.68.31.10 3685-260612 UNIT 120 - COOLANT & FUEL FILTE UNIT 120 - COOLANT & FUEL FILTE 511.000.77.548.68.31.10 10.5% Sales Tax 511.000.77.548.68.31.10 3685-260735 FLEET - WIPER FLUID FLEET - WIPER FLUID 511.000.77.548.68.31.20 10.5% Sales Tax 511.000.77.548.68.31.20 Total: 00109369 UNIT 66 - PARTS/ WLDT ADAPTOR UNIT 66 - PARTS/ WLDT ADAPTOR 511.000.77.548.68.31.10 Freight 511.000.77.548.68.31.10 7.5.b Page: 27 Amoun 2,134.0( m E �a a 118.0( m 118.0( 3 c N 67,822.0( m t 7,121.3, U 74,943.3, •� 0 R 96.3 - o a 10.1- Q M N 86.0' m N 9.0, E 8.9, 0.9' E 211.35 m r Q 439.4' 22.1 � Page: 27 Packet Pg. 154 vchlist 02/16/2023 10 :40 :38AM Voucher List City of Edmonds 7.5.b Page: 28 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 256310 2/16/2023 002203 OWEN EQUIPMENT COMPANY (Continued) 10.5% Sales Tax 511.000.77.548.68.31.10 48.4, 00109438 UNITS 120 & 121 PARTS/ MANIFOI UNITS 120 & 121 PARTS/ MANIFOI 511.000.77.548.68.31.10 1,858.9, Freight 511.000.77.548.68.31.10 18.5 10.5% Sales Tax 511.000.77.548.68.31.10 197.1: Total : 2,584.6E 256311 2/16/2023 060945 PACIFIC POWER BATTERIES 19018716 WATER - BATTERY WATER - BATTERY 421.000.74.534.80.31.00 79.5� 10.5% Sales Tax 421.000.74.534.80.31.00 8.3E Total : 87.& 256312 2/16/2023 078826 PJ PARSONS PRESENTS EDPARK-010-23 SWEETHEART DANCE DJ/MC SERA SWEETHEART DANCE DJ/MC SERA 001.000.64.571.22.31.00 450.0( Tota I : 450.0( 256313 2/16/2023 028860 PLATT ELECTRIC SUPPLY 3P43616 WWTP: PO 958 OTV T2REDD1 REG PO 958 OTV T2REDD1 REGENT TIP 423.000.76.535.80.48.00 526.5E Freight 423.000.76.535.80.48.00 25.4� 10.5% Sales Tax 423.000.76.535.80.48.00 57.9( Tota I : 609.9E 256314 2/16/2023 072384 PLAY-WELLTEKNOLOGIES 11418 LEGOS 11418 LEGO INSTRUCTION 11418 LEGO INSTRUCTION 001.000.64.571.22.41.00 338.0( Page: 28 Packet Pg. 155 vchlist 02/16/2023 10 :40 :38AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 256314 2/16/2023 072384 072384 PLAY-WELLTEKNOLOGIES (Continued) 256315 2/16/2023 076342 PONTEM SOFTWARE BY RIA 00011776 256316 2/16/2023 029117 PORT OF EDMONDS 256317 2/16/2023 068697 PUBLIC SAFETY TESTING INC 256318 2/16/2023 077461 PUGET SOUND PLANTS INC 256319 2/16/2023 070955 R&R STAR TOWING 03870 Description/Account Total CEMETERY SOFTWARE ANNUAL S CEMETERY SOFTWARE ANNUAL S 130.000.64.536.20.49.00 Total PORT RIGHT-OF-WAY LEASE FOR PORT RIGHT-OF-WAY LEASE FOR 422.000.72.531.90.41.50 Total 2023-7 PST ADD ON FEES ADD ON FEES FOR DECEMBER 001.000.22.521.10.41.00 Total 17372 PM:TREES PM:TREES 001.000.64.576.80.31.00 7.9% Sales Tax 001.000.64.576.80.31.00 17372-1 PM:TREES PM:TREES 001.000.64.576.80.31.00 7.9% Sales Tax 001.000.64.576.80.31.00 Total 162190 CS 23-2314 - EDMONDS PD TOW GRAY JETTA - CS 23-2314 001.000.41.521.22.41.00 10.6% Sales Tax 001.000.41.521.22.41.00 162565 CS 22-25849 - EDMONDS PD TOW WHITE DODGE - CS 22-25849 001.000.41.521.22.41.00 7.5.b Page: 29 Amoun 338.0( m E �a a 2,325.0( y 2,325.0( 3 c N 4,392.3E 4,392.3E t U E 2 U 627.0( — 627.0( R 0 a a 405.0( Q M N 32.0( N 0 1,237.5( 97.7E 1,772.2E r_ m E t U m 254.0( Q 9^-VIO 254.0( Page: 29 Packet Pg. 156 vchlist 02/16/2023 10 :40 :38AM Voucher List City of Edmonds 7.5.b Page: 30 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 256319 2/16/2023 070955 R&R STAR TOWING (Continued) 10.6% Sales Tax m 001.000.41.521.22.41.00 26.9, >, Total: 561.8' a m 256320 2/16/2023 078283 REINTEGRATED MEDIA 456 A/V TECH SUPPORT FOR HYBRID ( 3 A/V Tech support provided for Counci 001.000.11.511.60.41.00 2,143.7E Total : 2,143.7E Y U 256321 2/16/2023 066786 RELIABLE SECURITY SOUND & DATA 24009 PUBLIC SAFETY - HARDWARE REF t PUBLIC SAFETY - HARDWARE REF U 001.000.66.518.30.48.00 32,578.8E •9 10.5% Sales Tax z 001.000.66.518.30.48.00 3,420.7E 0 24013 NEIGHBORHOOD CITY HALL - ALA[ Ta NEIGHBORHOOD CITY HALL - ALAI > 0 001.000.66.518.30.41.00 359.4( a 10.5% Sales Tax 0' Q 001.000.66.518.30.41.00 37.7Z Total: 36,396.7E N m 256322 2/16/2023 068657 ROBERT HALF 61376121 TEMP HELP W/E 1/6/23 - OGSTON N OGSTON 001.000.39.518.10.41.00 693.0( E 61415968 TEMP HELP W/E 1/13/23 OGSTON 001.000.39.518.10.41.00 1,443.7E 61455089 TEMP HELP W/E 1/20/23 - OGSTON E E OGSTON 001.000.39.518.10.41.00 1,155.0( 61483374 TEMP HELP W/E 1/31/23 - OGSTON Q OGSTON 001.000.39.518.10.41.00 1,155.0( 61529224 TEMPORARY HELP WEEK ENDING Temp Position at Customer: Bookkee Page: 30 Packet Pg. 157 vchlist 02/16/2023 10 :40 :38AM Voucher List City of Edmonds 7.5.b Page: 31 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 256322 2/16/2023 068657 ROBERT HALF (Continued) 001.000.31.514.23.41.00 1,952.0( 61547891 TEMPORARY HELP WEEK ENDING Temp Position at Customer: Bookkee 001.000.31.514.23.41.00 2,440.0( Total: 8,838.7° 256323 2/16/2023 072137 ROCHFORD, PATRICK FEB2023 CDL RENEWAL REIMBURSEMENT CDL RENEWAL REIMBURSEMENT 421.000.74.534.80.49.00 136.0( Tota I : 136.0( 256324 2/16/2023 064769 ROMAINE ELECTRIC 5-052184 UNIT 891 - BATTERY UNIT 891 - BATTERY 511.000.77.548.68.31.10 124.1 , 10.5% Sales Tax 511.000.77.548.68.31.10 13.0' Total : 137.1 256325 2/16/2023 066918 SEDOR, NORMAN 2 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 1,978.8( REIMBURSEMENT 009.000.39.517.20.29.00 6,000.0( Total : 7,978.8( 256326 2/16/2023 077069 SEMACONNECT INC INV0030928 FAC MAINT - S4-50-25-HARDWIRE FAC MAINT - S4-50-25-HARDWIRE 001.000.66.518.30.49.00 3,594.0( Freight 001.000.66.518.30.49.00 265.2( 10.5% Sales Tax 001.000.66.518.30.49.00 405.2, Total : 4,264.4: 256327 2/16/2023 063306 SHERWIN-WILLIAMS 4285-5 PM PAINT SUPPLIES Page: 31 Packet Pg. 158 vchlist 02/16/2023 10 :40 :38AM Voucher List City of Edmonds 7.5.b Page: 32 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 256327 2/16/2023 063306 SHERWIN-WILLIAMS (Continued) PM PAINT SUPPLIES E, 001.000.64.576.80.31.00 164.2( 10.5% Sales Tax a 001.000.64.576.80.31.00 17.21 L Total: 181.4' .3 256328 2/16/2023 037375 SNO CO PUD NO 1 200496834 LIFT STATION #10 17526 TALBOT R ea LIFT STATION #10 17526 TALBOT R Y 423.000.75.535.80.47.10 82.8' u 200650851 CITY PARK RESTROOMS CITY PARK RESTROOMS E 001.000.64.576.80.47.00 64.0( 'M 200651644 PARK MAINTENANCE SHOP PARK MAINTENANCE SHOP o 001.000.64.576.80.47.00 700.3, 201184538 HICKMAN PARK o HICKMAN PARK a 001.000.64.576.80.47.00 33.3� Q 201383270 CITY PARK GAZEBO CITY PARK GAZEBO N 001.000.64.576.80.47.00 21.4, 201431236 PEDEST CAUTION LIGHT 9110 OILY c PEDEST CAUTION LIGHT 9110 OILY N 111.000.68.542.64.47.00 22.2( . 201501277 LIFT STATION #14 7905 1 /2 211 TH F fd LIFT STATION #14 7905 1 /2 211 TH F U 423.000.75.535.80.47.10 29.1, c 201790003 ALDERWOOD INTERIE 6130 168TH t ALDERWOOD INTERIE 6130 168TH U 421.000.74.534.80.47.00 25.5 202114484 CITY PARK S RESTROOMS & SHEL Q CITY PARK S RESTROOMS & SHEL 001.000.64.576.80.47.00 130.1 , 205184385 LIFT STATION #5 432 3RD AVE S / fV LIFT STATION #5 432 3RD AVE S / fV Page: 32 Packet Pg. 159 vchlist 02/16/2023 10 :40 :38AM Voucher List City of Edmonds 7.5.b Page: 33 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 256328 2/16/2023 037375 SNO CO PUD NO 1 (Continued) 423.000.75.535.80.47.10 24.2: 205307580 DECORATIVE & STREET LIGHTING DECORATIVE & STREET LIGHTING 111.000.68.542.64.47.00 210.3E 221593742 TRAFFIC LIGHT 21132 76TH AVE W TRAFFIC LIGHT 21132 76TH AVE W 111.000.68.542.64.47.00 98.9 , 221732084 VETERANS PLAZA METER 1000597 VETERANS PLAZA METER 1000597 001.000.64.576.80.47.00 94.5E 222398059 SIGNAL CABINET 22730 HIGHWAY,. 22730 Highway 99, Signal Cabinet - 111.000.68.542.64.47.00 94.4� Tota I : 1,631.65 256329 2/16/2023 037376 SNO CO PUD NO 1 10000714 INTERURBAN TRAIL 2 AREA LIGHT, INTERURBAN TRAIL 2 AREA LIGHT, 111.000.68.542.63.47.00 807.4( Tota I : 807.4( 256330 2/16/2023 063941 SNO CO SHERIFFS OFFICE 1000605665 EDMONDS PD DEC 2022 RANGE FEES 001.000.41.521.40.41.00 2,932.5( Total : 2,932.5( 256331 2/16/2023 006630 SNOHOMISH COUNTY 83265 PARKS MAINT 5005 DUMP FEES PARKS MAINT DUMP FEES 001.000.64.576.80.47.00 588.0( ILLEGAL DUMP FEES 422.000.72.531.10.49.00 20.0( Total : 608.0( 256332 2/16/2023 039775 STATE AUDITOR'S OFFICE L152734 01-2023 AUDIT FEES 01-2023 Audit Fees 001.000.39.514.20.41.50 2,273.7E Page: 33 Packet Pg. 160 vchlist 02/16/2023 10 :40 :38AM Voucher List City of Edmonds 7.5.b Page: 34 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 256332 2/16/2023 039775 STATE AUDITOR'S OFFICE (Continued) 01-2023 Audit Fees 111.000.68.543.30.41.50 227.3E 01-2023 Audit Fees 421.000.74.534.80.41.50 682.1, 01-2023 Audit Fees 422.000.72.531.90.41.50 682.1, 01-2023 Audit Fees 423.000.75.535.80.41.50 682.1, Total : 4,547.5! 256333 2/16/2023 068360 SUMMIT LAW GROUP 142461 LABOR LEGAL FEES REBECCA DEAN FEES 001.000.22.518.10.41.00 3,829.5( Total: 3,829.5( 256334 2/16/2023 040916 TC SPAN AMERICA 98185 FLEET - HOODED SWEATSHIRT EN FLEET - HOODED SWEATSHIRT EN 511.000.77.548.68.24.00 318.8! 10.5% Sales Tax 511.000.77.548.68.24.00 33.4F Tota I : 352.3: 256335 2/16/2023 027269 THE PART WORKS INC INV89319 PM SUPPLIES: SINK PARTS PM SUPPLIES: SINK PARTS 001.000.64.576.80.31.00 77.5: 10.5% Sales Tax 001.000.64.576.80.31.00 8.1 , INV89736 PM SUPPLIES: SINK PM SUPPLIES: SINK 001.000.64.576.80.31.00 961.5 10.5% Sales Tax 001.000.64.576.80.31.00 100.9( Total : 1,148.2( 256336 2/16/2023 073749 THE WATERSHED COMPANY 2023-0174 DEV SVCS PROF SVCS Page: 34 Packet Pg. 161 vchlist 02/16/2023 10 :40 :38AM Voucher List City of Edmonds 7.5.b Page: 35 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 256336 2/16/2023 073749 THE WATERSHED COMPANY (Continued) Street Tree Plan Update- 001.000.62.524.10.41.00 3,326.2,' �% Total: 3,326.2' a (D 256337 2/16/2023 038315 TK ELEVATOR CORPORATION US53022 ELEVATOR MAINTENANCE MUSEUI 3 ELEVATOR MAINTENANCE MUSEUI 001.000.66.518.30.48.00 471.0E 10.5% Sales Tax Y 001.000.66.518.30.48.00 49.4E u US53294 ELEVATOR MAINTENANCE SNO-ISI ELEVATOR MAINTENANCE SNO-ISI E 001.000.66.518.30.48.00 10.5% Sales Tax 001.000.66.518.30.48.00 175.5E O US53301 ELEVATOR MAINTENANCE F. ANDE ELEVATOR MAINTENANCE FRANC[ o 001.000.66.518.30.48.00 1,520.2E 0- 10.5% Sales Tax Q 001.000.66.518.30.48.00 159.6' M US53869 ELEVATOR MAINTENANCE CIVIC C N ELEVATOR MAINTENANCE CIVIC C C° 001.000.66.518.30.48.00 1,445.1 , c 10.5% Sales Tax U) 001.000.66.518.30.48.00 151.7, .9 Total: 5,644.7E TU 256338 2/16/2023 079029 TOOLE DESIGN GROUP LLC OOSEA.00104_05 DEV SVCS PROF SVCS Re -Imagining Streets & Neighborhoo( E 001.000.62.524.10.41.00 12,597.2( U OOSEA.00104 6 DEV SVCS PROF SVCS f° Re -Imagining Streets & Neighborhoo( Q 001.000.62.524.10.41.00 7,397.5( Total: 19,994.7( 256339 2/16/2023 073310 UNISAFE INC 717162 WWTP: PO 973 NITRILE GLOVES Page: 35 Packet Pg. 162 vchlist 02/16/2023 10 :40 :38AM Voucher List City of Edmonds 7.5.b Page: 36 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 256339 2/16/2023 073310 UNISAFE INC (Continued) PO 973 NITRILE GLOVES 423.000.76.535.80.31.00 701.4( Freight 423.000.76.535.80.31.00 59.9� Total: 761.31 256340 2/16/2023 077070 UNITED RECYCLING & CONTAINER 503677 PARKS - CLEAN BRUSH PARKS - CLEAN BRUSH 001.000.64.576.80.47.00 1,667.2( Total : 1,667.2( 256341 2/16/2023 070767 UNITED RENTALS NW INC 214773095-002 WWTP: VACUUM RENTAL 4 weeks rental @ $104/week 423.000.76.535.80.45.00 564.0( 10.5% Sales Tax 423.000.76.535.80.45.00 59.2, Total : 623.2: 256342 2/16/2023 071549 UNIVAR SOLUTIONS USA INC 50874081 WWTP: PO 739 SOD. BISULFITE PO 739 SOD. BISULFITE 423.000.76.535.80.31.54 1,664.6< 10.5% Sales Tax 423.000.76.535.80.31.54 174.7� Total : 1,839.4: 256343 2/16/2023 064423 USA BLUE BOOK 257373 WWTP: PO 960 PH BUTTER 4L CUE PO 960 PH BUTTER 4L CUBITAINEI 423.000.76.535.80.31.00 112.1 E Freight 423.000.76.535.80.31.00 15.0( 10.5% Sales Tax 423.000.76.535.80.31.00 13.3! Total : 140.5( 256344 2/16/2023 067865 VERIZON WIRELESS 9926610069 C/A 442201730-00001 Page: 36 Packet Pg. 163 vchlist 02/16/2023 10 :40 :38AM Bank code : usbank Voucher Date Vendor 256344 2/16/2023 067865 VERIZON WIRELESS 256345 256346 256347 256348 2/16/2023 068259 WA ST CRIMINAL JUSTICE 2/16/2023 075155 WALKER MACY LLC 2/16/2023 067917 WALLY'S TOWING INC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) Dayton St Stormwater Pump Station 422.000.72.531.90.42.00 Tota I : 201136616 EDMONDS PD - MORRISON PROPERTY RM OFFICER TRAININC 001.000.41.521.40.49.00 Total P3282.04-56 CIVIC FIELD SVCS THRU 12.25.22- CIVIC FIELD SVCS THRU 12.25.22- 125.000.64.594.76.65.00 CIVIC FIELD SVCS THRU 12.25.22- 332.100.64.594.76.65.00 YOST INFILTRATION SVCS THRU 1; 332.000.64.594.76.65.00 Total 2312291 CS 23-2444 - EDMONDS PD TOW WHITE KIA- CS 23-2444 001.000.41.521.22.41.00 10.6% Sales Tax 001.000.41.521.22.41.00 2/16/2023 077785 WASHINGTON KIDS IN TRANSITION 4-2023 5-2023 Total ; PMT 4-2023 ERPF HOUSEHOLD SU PMT 4-2023 ERPF HOUSEHOLD SU 142.000.39.518.63.41.00 PMT 4-2023 ERPF HOUSEHOLD SU 142.000.39.518.63.41.00 PMT 5-2023 ERPF HOUSEHOLD SU PMT 5-2023 ERPF HOUSEHOLD SU 142.000.39.518.63.41.00 PMT 5-2023 ERPF HOUSEHOLD SU 142.000.39.518.63.41.00 7.5.b Page: 37 Amoun c m 27.2' �% 27Z a m L 3 100.0( 100.0( Y U m t U 7,314.2, •9 z 6,530.1 o R 29,489.4- o L 43,333.7; a Q eM N 254.0( N 26.9, N 280.9: E M U 49,894.2� t 4,989.4, r Q 52,496.1 5,249.6- Page: 37 Packet Pg. 164 vchlist 02/16/2023 10 :40 :38AM Voucher List City of Edmonds 7.5.b Page: 38 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 256348 2/16/2023 077785 WASHINGTON KIDS IN TRANSITION (Continued) 6-2023 PMT 6-2023 ERPF HOUSEHOLD SU PMT 6-2023 ERPF HOUSEHOLD SU 142.000.39.518.63.41.00 47,429.9( a PMT 6-2023 ERPF HOUSEHOLD SU L .3 142.000.39.518.63.41.00 4,742.9( Total: 164,802.2° �a 256349 2/16/2023 067195 WASHINGTON TREE EXPERTS 123-514 PM: TREE REMOVAL: YOST PARK PM: TREE REMOVAL: YOST PARK U 001.000.64.576.80.41.00 1,600.0( 10.5% Sales Tax E 001.000.64.576.80.41.00 168.0( 'M 123-515 PM: TREE SERVICE: CEMETERY PM: TREE REMOVAL (OR SERVICE o 001.000.64.576.80.41.00 680.0( 10.5% Sales Tax o L 001.000.64.576.80.41.00 71.4( a 123-516 PM: TREE REMOVAL: SIERRA PART^ Q PM: TREE REMOVAL: SIERRA PART^ M 125.000.64.576.80.48.00 3,100.0( N 10.5% Sales Tax 125.000.64.576.80.48.00 325.5( c 123-517 PM: TREE REMOVAL: SIERRA PARK U) PM: TREE REMOVAL: SIERRA PARI, E 125.000.64.576.80.48.00 2,100.0( TU 10.5% Sales Tax 125.000.64.576.80.48.00 220.5( (D 123-524 TREE REMOVAL - ROW OF FIR THE t TREE REMOVAL - ROW OF FIR THE U 111.000.68.542.71.48.00 m 1,655.0( Q 10.5% Sales Tax 111.000.68.542.71.48.00 173.7E Total: 10,094.1 f 256350 2/16/2023 075635 WCP SOLUTIONS 13106430 PARKS FACILITY MAINT SUPPLIES Page: 38 Packet Pg. 165 vchlist 02/16/2023 10 :40 :38AM Voucher List City of Edmonds 7.5.b Page: 39 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 256350 2/16/2023 075635 WCP SOLUTIONS (Continued) PARKS FACILITY MAINT SUPPLIES 001.000.64.576.80.31.00 95.6, >, 10.5% Sales Tax a 001.000.64.576.80.31.00 10.0z L 13106431 PARKS FACILITY MAINT SUPPLIES 3 PARKS FACILITY MAINT SUPPLIES 001.000.64.576.80.31.00 2,994.5( 10.5% Sales Tax Y 001.000.64.576.80.31.00 314.4, 13106432 PARKS FACILITY MAINT SUPPLIES U PARKS FACILITY MAINT SUPPLIES E 001.000.64.576.80.31.00 174.5( n 10.5% Sales Tax ,U 001.000.64.576.80.31.00 18.3, O Total: 3,607.4( 0 L 256351 2/16/2023 073552 WELCO SALES LLC 8349 DEV SVCS SUPPLIES a Business Cards (3x250)- Q 001.000.62.524.10.31.00 127.5( M 10.5% Sales Tax 001.000.62.524.10.31.00 13.3E Total: 140.85 c U) 256352 2/16/2023 011900 ZIPLY FIBER 206-188-0247 TELEMETRY MASTER SUMMARY A, E TELEMETRY MASTER SUMMARY A, fd 421.000.74.534.80.42.00 U 282.5E TELEMETRY MASTER SUMMARY A, 423.000.75.535.80.42.00 282.5 , E 425-774-1031 LIFT STATION #8 VG SPECIAL ACC[ U LIFT STATION #8 TWO VOICE GRA[ f° 423.000.75.535.80.42.00 47.5E Q 425-776-1281 SNO-ISLE LIBRARY ELEVATOR PH( SNO-ISLE LIBRARY ELEVATOR PH( 001.000.66.518.30.42.00 68.2- 425-776-5316 425-776-5316 PARKS MAINT FAX LII Page: 39 Packet Pg. 166 vchlist 02/16/2023 10 :40 :38AM Bank code: usbank Voucher Date Vendor 256352 2/16/2023 011900 ZIPLY FIBER 118 Vouchers for bank code : usbank 118 Vouchers in this report Voucher List City of Edmonds 7.5.b Page: 40 Invoice PO # Description/Account Amoun (Continued) r c 425-776-5316 PARKS MAINT FAX LII 001.000.64.576.80.42.00 122.3� >, Total: 803.3( a m Bank total : 938,446.3: 3 Total vouchers : 938,446.3: U m t U E 2 U 4- 0 M 0 L Q El M N CO N O N E M V C d E t V f0 r Q Page: 40 Packet Pg. 167 7.5.c vchlist 02/16/2023 11:20:13AM Bank code : usbank Voucher Date Vendor 2162023 2/16/2023 062693 US BANK Voucher List City of Edmonds Page 0 Invoice PO # Description/Account Amoun 0091 US BANK - JAN - EW d HR OFFICE SUPPLIES E 001.000.22.518.10.31.00 138.8E JOB POSTINGS - APWA 001.000.62.558.60.49.00 m 375.0( 3 FAX PLUS SUBSCRIPTION 001.000.22.518.10.41.00 34.9� 0091 US BANK - DEC - EW N HR OFFICE SUPPLIES 001.000.22.518.10.31.00 164.6: t SHRM RECERTIFICATION - CARLY U 001.000.22.518.10.49.00 150.0( •= FAX PLUS SUBSCRIPTION Z 001.000.22.518.10.49.00 19.9� o LATE CHARGE 'R 001.000.22.518.10.49.00 16.8 1 o 0091 AMAZON REFUND L Q. REFUND a 001.000.22.518.10.31.00 -106.0z 2969 COUNCIL VISA FOR MISC AND SUF M N SCC registration for 1/19 meeting, CN t° T 001.000.11.511.60.49.00 121.8E c Amazon - Digital LED Clock for Couni 001.000.11.511.60.35.00 243.0' L '3 SCC registration for 1/19 meeting 001.000.11.511.60.49.00 121.8E y AWC registration for City Action Days E 001.000.11.511.60.49.00 600.0( U council annual subscription to Survey `6 001.000.11.511.60.49.00 287.7E Q Council 2023 Retreat - Refreshments 001.000.11.511.60.49.00 51.6E Council 2023 Retreat - Coffee service 001.000.11.511.60.49.00 93.4( Page: 1 Packet Pg. 168 vchlist 02/16/2023 11:20:13AM Bank code : usbank Voucher Date Vendor 2162023 2/16/2023 062693 US BANK Voucher List City of Edmonds 7.5.c Page: 2 Invoice PO # Description/Account Amoun (Continued) -� Council 2023 Retreat - Supplies - QF1 001.000.11.511.60.31.00 49.5, E Council 2023 Retreat - Refreshments ca 001.000.11.511.60.49.00 29.9� Council 2023 Retreat - Supplies Offic, 001.000.11.511.60.49.00 66.7- 3 Council 2023 Retreat - Lunch for 001.000.11.511.60.49.00 R 236.8( N Sound Publishing digital subscription 001.000.11.511.60.49.00 111.9E t 2985 WWTP: WASHER/DRYER, PENS,FL U Lowe's: PO 950 Washer $548+$58.05 E 423.000.76.535.80.35.00 606.0� Z Lowe's Dryer: PO 950 $814.41 + $83 0 423.000.76.535.80.35.00 897.8E R Amazon PO 959 Pens & Mechanical 0 0 423.000.76.535.80.31.00 25.3, o. Amazon: PO 959 Dawn Soap $48.60 CL Q 423.000.76.535.80.31.00 53.7( M Amazon: PO 959 Mouse Mat & Pend C� 423.000.76.535.80.31.00 12.9( m Amazon: PO 063 Flashlights ($377.9, c 423.000.76.535.80.31.00 417.6( WETRC: Emily Hale: WWTP Operatic 3 423.000.76.535.80.49.71 400.0( }; 3241 US BANK - JNH -1222 aD SHRM REGISTRATION E 001.000.22.518.10.49.00 55.0( U 3355 MOLES CC - 2/6/23 ca GREEN DOT CONCRETE - STREET Q 111.000.68.542.61.31.00 539.5E 4210 REVIEW Director Feser review 001.000.21.513.10.49.00 42.1- Page: 2 Packet Pg. 169 vchlist 02/16/2023 11:20:13AM Bank code : usbank Voucher Date Vendor 2162023 2/16/2023 062693 US BANK Voucher List City of Edmonds Page: 3 Invoice PO # Description/Account Amoun (Continued) -� Director McLaughlin review 001.000.21.513.10.49.00 53.0� E 4697 STATE OF THE CITY �a ESCC retreat 138.100.21.557.21.49.00 m 153.2( .3 Canva subscription 001.000.21.513.10.49.00 12.9E state of the city stage N 001.000.21.513.10.49.00 240.8� batteries t 001.000.21.513.10.31.00 18.71 U 4929 US BANK-DEV SVCS Pagliacci Edmonds- 001.000.62.524.10.49.00 130.9E p LMI Notary 'R 001.000.62.524.10.49.00 179.7E p Amazon- Q. 001.000.62.524.10.31.00 5.7, Q Click2Mail- 001.000.62.558.60.41.40 99.7E N Miro- t° T 001.000.62.524.10.49.00 11.0E c� W SAPT- 001.000.62.524.10.49.00 45.0( 3 Click2Mail- 001.000.62.558.60.41.40 297.4- y The Seattle Times- E 001.000.62.524.10.49.00 67.5( U American Planning Assoc - 001.000.62.524.10.49.00 724.0( Q WAAssoc of Bldg Officials- 001.000.62.524.20.49.00 1,250.0( Amazon- 001.000.62.524.10.31.00 221.4E Page: 3 Packet Pg. 170 vchlist 02/16/2023 11:20:13AM Bank code : usbank Voucher Date Vendor 2162023 2/16/2023 062693 US BANK Voucher List City of Edmonds 7.5.c Page: 4 Invoice PO # Description/Account Amoun (Continued) -� Click2Mail- 001.000.62.558.60.41.40 61.7E E Survey Monkey- 001.000.62.524.10.49.00 212.3E 5593 CITY CLERK'S CC Amaxzon Office supplies for front des 3 001.000.31.514.31.31.00 44.1� Amazon office supplies R 001.000.31.514.31.31.00 48.5E Amazon stopwatch used for City Coui t 001.000.31.514.31.31.00 143.61 U Amazon sticky notes front desk E 001.000.31.514.31.31.00 7.7, Z Amazon boxes o 001.000.31.514.31.31.00 75.5, R Payment for WMCA conference on o 001.000.31.514.31.49.00 600.0( Q. Amazon Supplies CL Q 001.000.31.514.31.31.00 23.1E M Skamania Lodge stay for WMCA Con c? 001.000.31.514.31.43.00 145.9( m Amazon office supplies c 001.000.31.514.31.31.00 11.5( 5639 PAYFLOW PAYMENT PROCESSOR 3 Payflow payment processor 001.000.62.524.20.49.00 33.6� y Payflow payment processor E 001.000.62.558.60.49.00 33.6E U Payflow payment processor 001.000.67.518.21.49.00 33.6E Q MRSC PRA Deep Dive webinar for A 1 001.000.31.514.23.49.00 80.0( 5919 FRANCES CHAPIN CREDIT CARD J Laurie Rose to Association of Page: 4 Packet Pg. 171 vchlist 02/16/2023 11:20:13AM Bank code : usbank Voucher Date Vendor 2162023 2/16/2023 062693 US BANK Voucher List City of Edmonds 7.5.c Page: 5 Invoice PO # Description/Account Amoun (Continued) -� 001.000.61.558.70.49.00 350.0( AWE February E 117.100.64.573.20.49.00 30.0( Ma 5919 01.2023 CHAPIN - CREDIT CARD AMAZON F CHAPIN - CREDIT CARD AMAZON F L 117.100.64.573.20.31.00 -48.6" 3 5923 CS/ECON DEV CREDIT CARD JANL c Hwy 99 Office - Crystal Water y 001.000.60.557.20.49.00 45.8' Hwy 99 Office - Scissors 001.000.60.557.20.49.00 7.7, u 8865 US BANK - JANUARY - CW E CONFERENCE REGISTRATION fd 001.000.22.518.10.49.00 375.0( o SAFETY SUPPLIES R 001.000.22.518.10.31.00 43.0E p LATE PAYMENT FEE Q. 001.000.22.518.10.49.00 2.0( Q BID-9798 BID/ED! CREDIT CARD JANUARY 21 BID/Ed! - Simple 900 Filing N 140.000.61.558.70.49.00 40.0( T BID/Ed! - Bingo Prize (Salish Sea) N 140.000.61.558.70.49.00 50.0( BID/Ed! - Sticker Mule Love Edmond: 140.000.61.558.70.31.00 297.8( 3 BID/Ed! - Bingo Prize (Fire & Feast) 140.000.61.558.70.49.00 50.0( E BID/Ed! - Facebook/Meta Dec/Jan Ad U 140.000.61.558.70.41.40 551.5E BID/Ed! - My Edmonds News Februai Q iLiiZiPPZ:i�'1•'��[iati�ii ��iZ BID/Ed! - Zoom Subscription Februar 140.000.61.558.70.49.00 16.5E Total : 12,791.8E Page: 5 Packet Pg. 172 vchlist 02/16/2023 11:20:13AM Bank code : usbank Voucher Date Vendor 1 Vouchers for bank code : usbank 1 Vouchers in this report Voucher List City of Edmonds 7.5.c Page: 6 Invoice PO # Description/Account Amoun Bank total : 12,791.8E c Total vouchers : 12,791.8E E �a a m L 3 c �a N Y V d t V E El M N t0 T N O 3 c a� E U a Page: 6 Packet Pg. 173 PROJECT NUMBERS (By Project Title) Protect Title 175th St. SW Slope StabilizatioGA 2019 Sewerline Replacement Project e Pm 2019 Swedish Waterline Replacement Engineerinq Protect Number E21FB Protect Accounting Funding Number c560 EBGA c516 SWR EBFC EBJA c523 WTR -affic Calming 2019 Utility Rate & GFC Update EBJB s020 UTILITIES E 019 Waterline Overlay i043 a 2019 Waterline Replacement E7JA c498 WTR 3 1020 Guardrail Installations 'a 2020 Overlay Program EOCA i042 STR c w E0DB STR jA 2020 Pedestrian Task Force EODA s024 STR s ffic Calming E co 2020 Traffic Signal Upgrades E0A13 1047 STR c 1020 Waterline Overlay 0 2021 Guardrail Installations E21AB 1057 STR a 1C a a 2021 Pedestrian Task Force E21 DB i062 STR N 2021 Sewer E21 CC SWR I co N 2021 Stormwater Overlay Program E21 CD 1061 STM 2021 Traffic Calming i056 STFO 2021 Waterline Overlay Program E21CB i059 WTR kL022 Guardrail Program i073 2022 Overlay Program E22CA 1063 STR 072 2022 Sewerline Overlay Program E22CC 1065 STR 22 Signal Upgrade 2022 Stormwater Overlay Program E22CD 1066 STR 022 Traffic Calming Program 2022 Utility Rate and GFC Study E22NB s030 UTILITIES L22 Waterline Overlay Program E22CB 2023 Guardrail Program E23AD 1080 STR 1023 Overlay P —n� a.,, MA i074 2023 Pedestrian Safety Program E23AE 1081 STR IF023 Public ROW AdVansition Plan 2023 Sewer Overlay Program E23CC 1076 SWR 223 Stormwater Overlay Program E23CD Revised 1/23/2023 Packet Pg. 174 PROJECT NUMBERS (By Project Title) 7.5.d Protect Title 2023 Traffic Calming Program 2023 Traffic Signal Program 2023 Transportation Plan W023 Waterline Overlay Program 220th Adaptive 317 Lake Ballinger Way Property Purchase, Demo and Restoration 76th Ave Overlay (196th St. to OVD) k6th Ave W & 220th St. SW Intersection Improvements 76th Ave W at 212th St SW Intersection Improvements IEEEVfrom 220th to 212th ANN ADA Curb Ramps miral WaWdestrian Crossing Ballinger Regional Facility Pre -Design E91FA s022 itywide Bicycle Improvements Project EODC i050 Citywide CIPP Sewer Rehab Phase III Citywide Lighting Study_ Citywide Pedestrian Crossing Enhancements 1�rotected/Traffic Signal Conversion Civic Center Playfield (Construction) Center Playfield (Desig )n St. Utilitv Replacement Proiect (3rd Ave to 9th Ave Street Stormwater Pump Station Engineering Protect Project Accounting Number Number Funding E23AC i079 STR E23AF i082 M E23AA s032 STIR EBAB i028 STIR MA c581 E E20CB i052 STIR a i029 3 E1CA c368 STIR STIR w EBDB i033 STIR s E STM co ME L 0 E6GB c488 SWR 23NP� 0 s034 a E7DC i026 STIR Q E6AB Sw cM� EOMA c551 PRK ESJB c482 WTR E4FE c455 Edmonds Fishing Pier Rehab E4MB c443 FAC Edmonds Marsh Water Quality Project c564 Elm St. Waterline Replacement E21JB c561 WTR Way Walkwa E S� Five Corners Reservoir Re -coating ESKA c473 WTR Hwy 99 Gateway Revitalization Hwy 99 Revitalization Stage 3 (244th-238th) Hwy 99 Revitalization Stage 4 (224th-220th) Lake Ballinger Associated Projects rke Ballinger Trunk Sewer Study Lift Station #1 Basin & Flow Study ewer Perrinville Creek Restoration Main St. Overlay - 6th to 8th Ave inor Sidewalk Program NPDES (Students Saving Salmon) E22CE i067 INEEN STIR E4FD c436 STM 5G 1 WR E4GC c461 SW R E23CF i078 STIR E7FG m013 STM Revised 1/23/2023 Packet Pg. 175 PROJECT NUMBERS (By Project Title) Engineering Protect Protect Title Proiect Accounting Funding Number Number 6IPDES Ph II Prmt Cap Grant 2021-23 Official Street Map & Sidewalk Plan Update ope Repair & Stabilizatio OVD Storm Support errinville Creek Flow Reduction Improvements Perrinville Creek Recovery Study Vase 10 Sewerline Replacement Project Phase 11 Annual Water Utility Replacement Project E23FB m168 STM EONA s025 GF E7FA STM E23FA m167 STM c552 SI E21FC s028 STM c E E22GA a EOJA c549 WTR Phase 11 Sewerline Replacement Project (2024) E23GA 'a Phase 12 Annual Water Utility Replacement Project e Replacement Phase 14 Waterline Replacement Project (2024) nual Storm Utility Replacement Project Phase 3 Storm Utility Replacement Project Phase 4 Storm Utility Replacement Projecla Phase 8 Annual Sewer Replacement Project Phase 9 Annual Sewer Replacement Project PW Concrete Regrade & Drainage South Sanitary Sewer and Stormwater Pipe Rating Services E21JA c558 WTR c w c565 � s E23JA c579 WTR E .a U E21 FD c563 STM — 1a EOGA c548 SWR 0 a Seaview Park Infiltration Facility Phase 2 R Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) SR-104 Adaptive System 236th-226th ktandard Details Update Stormwater Comp Plan Update Sunset Walkway Im a a E9MA c502 FAC c562 EOFA c546 STM E20CE E22CG i069 STR solo UTILITI E6FD s017 STM C?TR Utility Funds reserve Policies Study E22NA s029 UTILITIES aterfront Development & Restoration (Construction) Waterfront Development & Restoration (Design) E7MA c496 PRK aterfront Development & Restoration (Pre - Design) m103 Willow Creek Daylighting/Edmonds Marsh Restoration E4FC c435 STM 11(ost & Seaview Reservoir Assessment Yost & Seaview Reservoir Repairs and U E22JB m160 WTR PRK Revised 1/23/2023 Packet Pg. 176 PROJECT NUMBERS (By Engineering #) Engineering Protect Protect Title Proiect Accounting Funding Number Number L020 Guardrail Installations EOAA 2020 Traffic Signal Upgrades EOAB i047 STIR EM i048 STIR Js 2020 Overlay Program EOCA i042 STIR 020 Waterline Overlay - 2020 Pedestrian Task Force EODA s024 STIR 2020 Pedestrian Safety Program i049 STR Citywide Bicycle Improvements Project EODC i050 STIR Seaview Park Infiltration Facility Phase 2 =OFA , c546 STM Phase 2 Annual Storm Utility Replacement Project E0F13 c547 STM al Sewer Replace iA Phase 11 Annual Water Utility Replacement Project NOR EOJA c549 WTR Yost & Seaview Reservoir Assessment Civic Center Playfield (Construction) EOMA c551 PRK livic Center Playfield (Design) Official Street Map & Sidewalk Plan Update EONA s025 GF F6th Ave W at 212th St SW Intersection Improvements E1CA STIR Sunset Walkway Improvements E1 DA c354 STIR 76th Ave Overlay (196th SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) E20CE i055 STIR Perrinville Creek Flow Reduction'Vprovements c552 2021 Traffic Calming E21AA i056 STIR kQ21 Guardrail Installations 2021 Overlay Program E21 CA i051 STIR 2021 Waterline Overlav Progra E21 CB 2021 Sewer Overlay Program E21 CC i060 SWR Stormwater Overlay Program Elm Way Walkway from 8th Ave to 9th Ave E21 DA i058 STIR F021 Pedestrian Task Force E21 DB Yost Park Infiltration Facility E21 FA c556 PRK 175th St. SW Slope Stabilization L c560 Perrinville Creek Recovery Study Phase 3 Storm Repla E21 FC s028 STM Edmonds Marsh Water Quality Project E21 FE c564 STM Phase 9 Annual Sewer Replacement Project did c559 V1 Sanitary Sewer and Stormwater Pipe Rating Services E21 GB c562 SWR Phase 12 Annual Water Utility Replacement Project EEMWVV-Tw g Revised 1/23/2023 Packet Pg. 177 PROJECT NUMBERS (By Engineering #) 7.5.d Engineering Protect Title Protect Number Elm St. Waterline Replacement E21JB 2022 Signal Upgrades E22AA 2022 Traffic Calming Program 2022 Guardrail Progrw Protect Accounting Funding Number c561 WTR i070 STIR E22AB i071 STIR E22AC 2022 Overlay Program E22CA i063 STIR 2022 Waterline Overlay Program E22CB i064 c E 2022 Sewerline Overlay Program E22CC i065 STIR M a �022 Stormwater Overlay Program E22CD JKO T" 3 Hwy 99 Revitalization Stage 3 (244th-238th) E22CE i067 STIR V �Iwy 99 Revitalization Stage 41224th-22 S]m c N SR-104 Adaptive System 236th-226th E22CG i069 STIR 22 Pedestrian Safety Phase 4 Storm Utility Replacement Project Lower Perrinville Creek Restoration s E E22FA c567 STM co E22FB c Phase 10 Sewerline Replacement Project E22GA c566 SWR Lhase 13 Waterline Replacement Project c565 WTI o a Yost & Seaview Reservoir Repairs and Upgrades E22JB m160 WTR Q �s res Gies E22NA UTILITIES HMV, co 2022 Utility Rate and GFC Study E22NB s030 UTILITIES 2023 Public ROW ADA Transition Plan E23AB s033 STIR 2023 Traffic Calming Program W i079 2023 Guardrail Program E23AD i080 STIR 2023 Pedestrian Safety Program 2023 Traffic Signal Program E23AF i082 STIR 2023 Ov E2 STIR 2023 Waterline Overlay Program E23CB i075 WTR 023 Sewer Overlay Program E23CC SWR 2023 Stormwater Overlay Program E23CD i077 STM Main St. Overlay - 6th to 8th Ave TR OVD Storm Support E23FA m167 STM S Ph II Prmt Cap Grant 2021-23 vw�STM Phase 11 Sewerline Replacement Project (2024) E23GA c580 SWR ase 14 Waterline Replaceme roject (20 E23JA 7317 Lake Ballinger Way Property Purchase, Demo and Restoration E23MA c581 STM itywide Lighting Stud E23NA s034 STIR Willow Creek Daylighting/Edmonds Marsh Restoration E4FC c435 STM Revised 1/23/2023 Packet Pg. 178 PROJECT NUMBERS (By Engineering #) Engineering Protect Protect Title Protect Accounting Funding Number Number Lake Ballinger Associated Projects E4FD c436 Dayton Street Stormwater Pump Station E41FE c455 STM LLStatiojl#1 Basin & E4GC Edmonds Fishinq Pier Rehab E41VIB c443 FAC Lake Bailin Study ayton St. Utility Replacement Project (3rd Ave to 9th Ave ive Corners Reservoir Re -coating E5JB Standard Details Updates E51NIA Hwy 99 Gateway Revitalization Citywide Protected/Permissive Traffic Signal Conversion E6AB �idewalk Stormwater Comp Plan Update E6FD itywide CIPP Sewer Rehab Phase I E6GB Citywide Pedestrian Crossing Enhancements E7DC EVD Slope Repair & Stabilizatio NPDES (Students Saving Salmon) E7FG WWaterline Replacemen E7JA c c482 WTR E c473 WT a solo UTILITIES i015 STIR w STIR s017 STM s E W R co i026 STIR c 1a 0 m013 STM a a WTR Q Waterfront Development & Restoration (Construction) E71VIA c544 PRK Development & Restorati ) Waterfront Development & Restoration (Pre - Design) E71VIA m103 PRK 20th Adaptive 76th Ave W & 220th St. SW Intersection Improvements E8CA i029 STR 84th Ave W Overlay from 220th to 212th E8CC T" ADA Curb Ramps E8DB i033 STIR m Main a Pam+ E8FC tTIVI 2019 Sewerline Replacement Project E8GA c516 SWR [FO19 Swedish Waterline Replacement 22019 Utility Rate & GFC Update E8JB s020 UTILITIES E019 Traffic Calming 2019 Waterline Overlay E9CB i043 WTR Admiral Way Pedestrian Crossing Ballinger Regional Facility Pre -Design E9FA s022 STM PW Concrete Regrade & Drainage South E91VIA c502 FAG Revised 1/23/2023 Packet Pg. 179 PROJECT NUMBERS (By Project Accounting #) 7.5.d Engineering Project Protect Title Project Accounting Number Number Lower Perrinville Creek Restoration E22FB a157 Sunset Walkway Improvements E1 DA c354 76th Ave W at 212th St SW Intersection Improvements E1CA c368 Willow Creek Daylighting/Edmonds Marsh Restoration E4FC c435 Lake Ballinger Associated Projects E4FD c436 Edmonds Fishing Pier Rehab E4MB c443 Dayton Street Stormwater Pump Station E41FE c455 Lift Station #1 Basin & Flow Study E4GC c461 Five Corners Reservoir Re -coating ESKA c473 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) ESJB c482 Citywide CIPP Sewer Rehab Phase III E6GB c488 Waterfront Development & Restoration (Design) E7MA c496 2019 Waterline Replacement E7JA c498 PW Concrete Regrade & Drainage South E9MA c502 2019 Sewerline Replacement Project EBGA c516 2019 Swedish Waterline Replacement EBJA c523 2019 Storm Maintenance Project EBFC c525 Civic Center Playfield (Design) EOMA c536 Waterfront Development & Restoration (Construction) E7MA c544 Seaview Park Infiltration Facility Phase 2 EOFA c546 Phase 2 Annual Storm Utility Replacement Project EOFB c547 Phase 8 Annual Sewer Replacement Project EOGA c548 Phase 11 Annual Water Utility Replacement Project EOJA c549 Civic Center Playfield (Construction) EOMA c551 Perrinville Creek Flow Reduction Improvements E20FC c552 Yost Park Infiltration Facility E21 FA c556 Phase 12 Annual Water Utility Replacement Project E21JA c558 Phase 9 Annual Sewer Replacement Project E21 GA c559 175th St. SW Slope Stabilization E21 FB c560 Elm St. Waterline Replacement E21JB c561 Sanitary Sewer and Stormwater Pipe Rating Services E21 GB c562 Phase 3 Storm Utility Replacement Project E21 FD c563 Edmonds Marsh Water Quality Project E21 FE c564 Phase 13 Waterline Replacement Project E22JA c565 Phase 10 Sewerline Replacement Project E22GA c566 Phase 4 Storm Utility Replacement Project E22FA c567 Phase 14 Waterline Replacement Project (2024) E23JA c579 Funding STM STIR STIR STM STM FAC STM SWR WTR WTR SWR PRK WTR FAC SWR WTR STM PRK PRK STM STM SWR WTR PRK STM PRK WTR SWR STM WTR SWR STM STM WTR SWR STM WTR c m E M a a� 3 c M U) Y V a� E w 0 0 L a 0. P Revised 1/23/2023 Packet Pg. 180 PROJECT NUMBERS (By Project Accounting #) 7.5.d Engineering Project Protect Title Project Accounting Number Number Phase 11 Sewerline Replacement Project (2024) E23GA c580 7317 Lake Ballinger Way Property Purchase, Demo and Restoration E23MA c581 Citywide Protected/Permissive Traffic Signal Conversion E6AB i015 Minor Sidewalk Program E6DD i017 Citywide Pedestrian Crossing Enhancements E7DC i026 220th Adaptive EBAB i028 76th Ave W & 220th St. SW Intersection Improvements EBCA i029 84th Ave W Overlay from 220th to 212th EBCC i031 ADA Curb Ramps EBDB i033 2019 Traffic Calming E9AA i038 Admiral Way Pedestrian Crossing E9DA i040 2020 Overlay Program EOCA i042 2019 Waterline Overlay E9CB i043 2020 Guardrail Installations EOAA i046 2020 Traffic Signal Upgrades EOAB i047 2020 Traffic Calming EOAC i048 2020 Pedestrian Safety Program EODB i049 Citywide Bicycle Improvements Project EODC i050 2021 Overlay Program E21 CA i051 76th Ave Overlay (196th St. to OVD) E20CB i052 2020 Waterline Overlay EOCC i053 SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) E20CE i055 2021 Traffic Calming E21 AA i056 2021 Guardrail Installations E21AB i057 Elm Way Walkway from 8th Ave to 9th Ave E21 DA i058 2021 Waterline Overlay Program E21 CB i059 2021 Sewer Overlay Program E21 CC i060 2021 Stormwater Overlay Program E21 CID i061 2021 Pedestrian Task Force E21 DB i061 2022 Overlay Program E22CA i063 2022 Waterline Overlay Program E22CB i064 2022 Sewerline Overlay Program E22CC i065 2022 Stormwater Overlay Program E22CD i066 Hwy 99 Revitalization Stage 3 (244th-238th) E22CE i067 Hwy 99 Revitalization Stage 4 (224th-220th) E22CF i068 SR-104 Adaptive System 236th-226th E22CG i069 2022 Signal Upgrades E22AA i070 Funding SWR STM STIR STIR STIR STIR STIR STIR STIR STIR STIR STIR WTR STIR STIR STR STIR STIR STIR STIR STIR STIR STIR STIR STIR WTR SWR STM STIR STIR STIR STIR STIR STIR STIR STIR STIR c m E M a a� 3 c M U) Y V a� E w 0 0 L a 0M P Revised 1/23/2023 Packet Pg. 181 PROJECT NUMBERS (By Project Accounting #) 7.5.d Engineering Project Protect Title Project Accounting Funding Number Number 2022 Traffic Calming Program E22AB i071 STR 2022 Pedestrian Safety program E22DA i072 STR 2022 Guardrail Program E22AC i073 STR 2023 Overlay Program E23CA i074 STR 2023 Waterline Overlay Program E23CB i075 WTR 2023 Sewer Overlay Program E23CC i076 SW R 2023 Stormwater Overlay Program E23CD i077 STM Main St. Overlay - 6th to 8th Ave E23CF i078 STR 2023 Traffic Calming Program E23AC i079 STR 2023 Guardrail Program E23AD i080 STR 2023 Pedestrian Safety Program E23AE i081 STR 2023 Traffic Signal Program E23AF i082 STR NPDES (Students Saving Salmon) E7FG m013 STM Waterfront Development & Restoration (Pre - Design) E7MA m103 PRK OVD Slope Repair & Stabilization E7FA m105 STM Yost & Seaview Reservoir Repairs and Upgrades E22JB m160 WTR OVD Storm Support E23FA m167 STM NPDES Ph II Prmt Cap Grant 2021-23 E23FB m168 STM Standard Details Updates ESNA solo UTILITIES Lake Ballinger Trunk Sewer Study ESGB s0l l SWR Hwy 99 Gateway Revitalization E6AA s014 STR Stormwater Comp Plan Update E6FD s017 STM 2019 Utility Rate & GFC Update EBJB s020 UTILITIES Ballinger Regional Facility Pre -Design E9FA s022 STM 2020 Pedestrian Task Force EODA s024 STR Official Street Map & Sidewalk Plan Update EONA s025 GF Yost & Seaview Reservoir Assessment EOJB s026 WTR Perrinville Creek Recovery Study E21 FC s028 STM Utility Funds reserve Policies Study E22NA s029 UTILITIES 2022 Utility Rate and GFC Study E22NB s030 UTILITIES 2023 Transportation Plan E23AA s032 STR 2023 Public ROW ADA Transition Plan E23AB s033 STR Citywide Lighting Study E23NA s034 STR P Revised 1/23/2023 Packet Pg. 182 PROJECT NUMBERS (By Funding) 7.5.d Engineering Project Protect Title Project Accounting Number Number Edmonds Fishing Pier Rehab E4MB c443 PW Concrete Regrade & Drainage South E9MA c502 Official Street Map & Sidewalk Plan Update EONA s025 Civic Center Playfield (Design) EOMA c536 Civic Center Playfield (Construction) EOMA c551 Yost Park Infiltration Facility E21 FA c556 Waterfront Development & Restoration (Design) E7MA c496 Waterfront Development & Restoration (Construction) E7MA c544 Waterfront Development & Restoration (Pre - Design) E7MA m103 Seaview Park Infiltration Facility Phase 2 EOFA c546 Phase 2 Annual Storm Utility Replacement Project EOFB c547 Perrinville Creek Flow Reduction Improvements E20FC c552 2021 Stormwater Overlay Program E21 CD i061 175th St. SW Slope Stabilization E21 FB c560 Perrinville Creek Recovery Study E21 FC s028 Phase 3 Storm Utility Replacement Project E21 FD c563 Edmonds Marsh Water Quality Project E21 FE c564 Phase 4 Storm Utility Replacement Project E22FA c567 Lower Perrinville Creek Restoration E22FB a157 2023 Stormwater Overlay Program E23CD i077 OVD Storm Support E23FA m167 NPDES Ph II Prmt Cap Grant 2021-23 E23FB m168 7317 Lake Ballinger Way Property Purchase, Demo and Restoration E23MA c581 Willow Creek Daylighting/Edmonds Marsh Restoration E4FC c435 Lake Ballinger Associated Projects E4FD c436 Dayton Street Stormwater Pump Station E4FE c455 Stormwater Comp Plan Update E6FD s017 OVD Slope Repair & Stabilization E7FA m105 NPDES (Students Saving Salmon) E7FG m013 2019 Storm Maintenance Project EBFC c525 Ballinger Regional Facility Pre -Design E9FA s022 2020 Guardrail Installations EOAA i046 2020 Traffic Signal Upgrades EOAB i047 2020 Traffic Calming EOAC i048 2020 Overlay Program EOCA i042 2020 Pedestrian Task Force EODA s024 2020 Pedestrian Safety Program EODB i049 Funding FAC FAC GF PRK PRK PRK PRK PRK PRK STM STM STM STM STM STM STM STM STM STM STM STM STM STM STM STM STM STM STM STM STM STM STR STR STR STR STR STR c m E M a a� 3 c M Y V a� E w 0 0 L a 0. P Revised 1/23/2023 Packet Pg. 183 PROJECT NUMBERS (By Funding) 7.5.d Engineering Project Protect Title Project Accounting Number Number Citywide Bicycle Improvements Project EODC i050 76th Ave W at 212th St SW Intersection Improvements E1CA c368 Sunset Walkway Improvements E1 DA c354 76th Ave Overlay (196th St. to OVD) E20CB i052 SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal) E20CE i055 2021 Traffic Calming E21 AA i056 2021 Guardrail Installations E21 AB i057 2021 Overlay Program E21 CA i051 Elm Way Walkway from 8th Ave to 9th Ave E21 DA i058 2021 Pedestrian Task Force E21 DB i061 2022 Signal Upgrades E22AA i070 2022 Traffic Calming Program E22AB i071 2022 Guardrail Program E22AC i073 2022 Overlay Program E22CA i063 2022 Waterline Overlay Program E22CB i064 2022 Sewerline Overlay Program E22CC i065 2022 Stormwater Overlay Program E22CD i066 Hwy 99 Revitalization Stage 3 (244th-238th) E22CE i067 Hwy 99 Revitalization Stage 4 (224th-220th) E22CF i068 SR-104 Adaptive System 236th-226th E22CG i069 2022 Pedestrian Safety program E22DA i072 2023 Transportation Plan E23AA s032 2023 Public ROW ADA Transition Plan E23AB s033 2023 Traffic Calming Program E23AC i079 2023 Guardrail Program E23AD i080 2023 Pedestrian Safety Program E23AE i081 2023 Traffic Signal Program E23AF i082 2023 Overlay Program E23CA i074 Main St. Overlay - 6th to 8th Ave E23CF i078 Citywide Lighting Study E23NA s034 Hwy 99 Gateway Revitalization E6AA s014 Citywide Protected/Permissive Traffic Signal Conversion E6AB i015 Minor Sidewalk Program E6DD i017 Citywide Pedestrian Crossing Enhancements E7DC i026 76th Ave W & 220th St. SW Intersection Improvements EBCA i029 84th Ave W Overlay from 220th to 212th EBCC i031 ADA Curb Ramps EBDB i033 Funding STR STR STR STR STR STR STR STR STR STR STR STR STR STR STR STR STR STR STR STR STR STR STR STR STR STR STR STR STR STR STR STR STR STR STR STR STR c m E M a a� 3 c M U) Y V a� E w 0 0 L a 0M P Revised 1/23/2023 Packet Pg. 184 PROJECT NUMBERS (By Funding) 7.5.d Engineering Project Protect Title Project Accounting Funding Number Number 2019 Traffic Calming E9AA i038 STR Admiral Way Pedestrian Crossing E9DA i040 STR 2020 Waterline Overlay EOCC i053 STR 220th Adaptive EBAB i028 STR Phase 8 Annual Sewer Replacement Project EOGA c548 SWR 2021 Sewer Overlay Program E21 CC i060 SWR Phase 9 Annual Sewer Replacement Project E21GA c559 SWR Sanitary Sewer and Stormwater Pipe Rating Services E21 GB c562 SWR Phase 10 Sewerline Replacement Project E22GA c566 SWR 2023 Sewer Overlay Program E23CC i076 SWR Phase 11 Sewerline Replacement Project (2024) E23GA c580 SWR Lift Station #1 Basin & Flow Study E4GC c461 SWR Lake Ballinger Trunk Sewer Study ESGB s0l l SWR Citywide CIPP Sewer Rehab Phase III E6GB c488 SWR 2019 Sewerline Replacement Project EBGA c516 SWR Utility Funds reserve Policies Study E22NA s029 UTILITIES 2022 Utility Rate and GFC Study E22NB s030 UTILITIES Standard Details Updates ESNA solo UTILITIES 2019 Utility Rate & GFC Update EBJB s020 UTILITIES Phase 11 Annual Water Utility Replacement Project EOJA c549 WTR Yost & Seaview Reservoir Assessment EOJB s026 WTR 2021 Waterline Overlay Program E21CB i059 WTR Phase 12 Annual Water Utility Replacement Project E21JA c558 WTR Elm St. Waterline Replacement E21JB c561 WTR Phase 13 Waterline Replacement Project E22JA c565 WTR Yost & Seaview Reservoir Repairs and Upgrades E22JB m160 WTR 2023 Waterline Overlay Program E23CB i075 WTR Phase 14 Waterline Replacement Project (2024) E23JA c579 WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) ESJB c482 WTR Five Corners Reservoir Re -coating ESKA c473 WTR 2019 Waterline Replacement E7JA c498 WTR 2019 Swedish Waterline Replacement EBJA c523 WTR 2019 Waterline Overlay E9CB i043 WTR c m E M a a� 3 c M U) Y V a� E w 0 0 L a Q. P Revised 1/23/2023 Packet Pg. 185 7.6 City Council Agenda Item Meeting Date: 02/21/2023 Approval of payroll and benefit checks, direct deposit and wire payments. Staff Lead: Dave Turley Department: Administrative Services Preparer: Lori Palmer Background/History Approval of check #65575 dated February 3, 2023 for $4,748.23, payroll checks #65576 through #65580 dated February 17, 2023 for $3,623.67, payroll direct deposit for $764,061.89, benefit checks #65581 through #65587 and wire payments for $728,582.80 for the pay period of February 1, 2023 through February 15, 2023. Staff Recommendation Approval of payroll and benefit checks, direct deposit and wire payments. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of expenditures. Attachments: payroll earnings summary 02-02-2023 payroll earnings summary 02-15-2023 Benefit Checks Summary 02-15-2023 Packet Pg. 186 Hour Type Hour Class Payroll Earnings Summary Report City of Edmonds Pay Period: 1,129 (02/02/2023 to 02/02/2023) Description 600 RETROACTIVE PAY RETROACTIVE PAY Hours Amount 0.00 6,695.67 0.00 $6,695.67 Total Net Pay: $4,748.23 7.6.a 02/16/2023 Packet Pg. 187 Payroll Earnings Summary Report City of Edmonds Pay Period: 1,089 (02/01/2023 to 02/15/2023) Hour Type Hour Class Description Hours Amount 111 ABSENT NO PAY LEAVE 19.00 0.00 112 ABSENT NO PAY NON HIRED 88.00 0.00 121 SICK SICK LEAVE 803.77 41,979.82 122 VACATION VACATION 601.00 29,949.35 123 HOLIDAY HOLIDAY HOURS 98.75 5,407.68 124 HOLIDAY FLOATER HOLIDAY 24.50 967.86 125 COMP HOURS COMPENSATORY TIME 115.25 6,045.84 129 SICK Police Sick Leave L & 1 96.00 4,602.50 131 MILITARY MILITARY LEAVE 34.00 1,579.14 134 MILITARY MILITARY LEAVE -UNPAID 88.00 0.00 141 BEREAVEMENT BEREAVEMENT 28.00 2,246.90 149 KELLY DAY KELLY DAYS BUY BACK 24.00 988.48 150 REGULAR HOURS Kelly Day Used 153.50 8,726.37 151 COMP HOURS HOLIDAY COMP BUY BACK 184.00 8,331.92 152 COMP HOURS COMPTIME BUY BACK 6.00 247.12 153 HOLIDAY HOLIDAY BUY BACK 20.00 823.73 155 COMP HOURS COMPTIME AUTO PAY 59.77 3,659.45 157 SICK SICK LEAVE PAYOFF 13.88 571.46 158 VACATION VACATION PAYOFF 51.33 2,114.10 160 VACATION MANAGEMENT LEAVE 101.00 7,656.19 162 HOLIDAY Wellness Day Earned -AFSCME 264.00 0.00 190 REGULAR HOURS REGULAR HOURS 18,304.90 911,369.37 194 SICK Emergency Sick Leave 32.00 1,518.18 195 REGULAR HOURS ADMINISTRATIVE LEAVE 176.00 13,752.50 210 OVERTIME HOURS OVERTIME -STRAIGHT 21.50 912.57 215 OVERTIME HOURS WATER WATCH STANDBY 24.00 1,907.23 216 MISCELLANEOUS STANDBY TREATMENT PLANT 15.00 1,766.01 220 OVERTIME HOURS OVERTIME 1.5 197.00 17,317.71 225 OVERTIME HOURS OVERTIME -DOUBLE 3.00 282.18 400 MISCELLANEOUS MISC PAY 0.00 1,000.00 410 MISCELLANEOUS WORKING OUT OF CLASS 0.00 846.63 411 SHIFT DIFFERENTIAL SHIFT DIFFERENTIAL 0.00 1,626.16 600 RETROACTIVE PAY RETROACTIVE PAY 0.00 1,745.19 602 COMP HOURS ACCRUED COMP 1.0 60.25 0.00 604 COMP HOURS ACCRUED COMP TIME 1.5 123.50 0.00 02/16/2023 Packet Pg. 188 Payroll Earnings Summary Report City of Edmonds Pay Period: 1,089 (02/01/2023 to 02/15/2023) }, Hour Type Hour Class Description Hours Amount acc MISCELLANEOUS ACCREDITATION PAY 0.00 150.75 acs MISCELLANEOUS ACCRED/POLICE SUPPORT 0.00 156.08 colre MISCELLANEOUS Collision Reconstructionist 0.00 100.79 cpl MISCELLANEOUS TRAINING CORPORAL 0.00 201.58 crt MISCELLANEOUS CERTIFICATION III PAY 0.00 251.70 deftat MISCELLANEOUS DEFENSE TATICS INSTRUCTOR 0.00 142.40 det MISCELLANEOUS DETECTIVE PAY 0.00 138.08 det4 MISCELLANEOUS Detective 4% 0.00 771.32 ed1 EDUCATION PAY EDUCATION PAY 2% 0.00 789.42 ed2 EDUCATION PAY EDUCATION PAY 4% 0.00 596.44 ed3 EDUCATION PAY EDUCATION PAY 6% 0.00 8,012.79 firear MISCELLANEOUS FIREARMS INSTRUCTOR 0.00 399.04 fmla ABSENT FAMILY MEDICAL/NON PAID 90.00 0.00 furls SICK FAMILY MEDICAL/SICK 53.00 2,983.97 k9 MISCELLANEOUS K-9 PAY 0.00 302.35 less MISCELLANEOUS LESS LETHAL INSTRUCTOR 0.00 98.73 Iq1 LONGEVITY LONGEVITY PAY 2% 0.00 851.14 Ig11 LONGEVITY LONGEVITY PAY 2.5% 0.00 1,586.96 Ig12 LONGEVITY Lonqevitv 9% 0.00 3,729.46 Ig13 LONGEVITY Longevity 7% 0.00 966.54 Ig14 LONGEVITY Lonqevitv 5% 0.00 821.34 Iq2 LONGEVITY PAY LONGEVITY PAY 4% 0.00 265.48 Iq4 LONGEVITY Lonqevitv 1 % 0.00 911.30 Iq5 LONGEVITY Lonqevitv 3% 0.00 2,238.25 Iq7 LONGEVITY Lonqevitv 1.5% 0.00 625.17 Iq8 LONGEVITY Lonqevitv 8% 0.00 258.36 mtc MISCELLANEOUS MOTORCYCLE PAY 0.00 138.08 pds MISCELLANEOUS Public Disclosure Specialist 0.00 111.60 pfmp ABSENT Paid Family Medical Unpaid/Sup 73.48 0.00 pfms SICK Paid FAMILY MEDICAL/SICK 124.00 5,829.63 phv MISCELLANEOUS PHYSICAL FITNESS PAY 0.00 2,761.89 prof MISCELLANEOUS PROFESSIONAL STANDARDS SER 0.00 219.02 sdp MISCELLANEOUS SPECIAL DUTY PAY 0.00 740.50 sqt MISCELLANEOUS ADMINISTRATIVE SERGEANT 0.00 219.02 slw SICK SICK LEAVE ADD BACK -192.00 0.00 02/16/2023 Packet Pg. 189 Payroll Earnings Summary Report City of Edmonds Pay Period: 1,089 (02/01/2023 to 02/15/2023) Hour Type Hour Class Description Hours Amount St REGULAR HOURS Serqeant Pay 0.00 164.27 traf MISCELLANEOUS TRAFFIC 0.00 388.68 vab VACATION VACATION ADD BACK 96.00 0.00 vap VACATION Vacation Premium 16.00 910.18 22,091.38 $1,118,773.95 Total Net Pay: $767,685.56 7.6.b c 0 L R Q 4- 0 0 L Q Q Q M N O N LO r N O 3 O L Q 02/16/2023 Packet Pg. 190 Benefit Checks Summary Report City of Edmonds Pay Period: 1,089 - 02/01/2023 to 02/15/2023 Bank: usbank - US Bank Check # Date Payee # Name Check Amt 65581 02/17/2023 bpas BPAS 6,346.96 65582 02/17/2023 chap1 CHAPTER 13 TRUSTEE 175.00 65583 02/17/2023 epoa2 EPOA-POLICE 5,658.00 65584 02/17/2023 epoa3 EPOA-POLICE SUPPORT 698.26 65585 02/17/2023 icma MISSIONSQUARE PLAN SERVICES 6,635.15 65586 02/17/2023 flex NAVIA BENEFIT SOLUTIONS 4,199.36 65587 02/17/2023 teams TEAMSTERS LOCAL 763 4,988.00 28,700.73 Bank: wire - US BANK Check # Date Payee # Name Check Amt 3480 02/17/2023 awc AWC 375,574.96 3484 02/17/2023 us US BANK 143,154.17 3485 02/17/2023 mebt WTRISC FBO #N317761 144,181.88 3487 02/17/2023 pb NATIONWIDE RETIREMENT SOLUTION 6,782.00 3488 02/17/2023 wadc WASHINGTON STATE TREASURER 29,384.56 3490 02/17/2023 oe OFFICE OF SUPPORT ENFORCEMENT 804.50 699,882.07 Grand Totals: 728,582.80 7.6.c O a m .r v m Direct Deposit 0.00 Y 0.00 m 0.00 0.00 0.00 w c 0.00 0.00 c 0.00 0 L c� O. 4- 0 Direct Deposit 0.00 0 0.00 am C 0.00 < 0.00 `M 0.00 N 0.00 ,n 0.00 0 0.00 E E E U) N v m t U .r 4- a� c m m r c m E t .r r a 2/16/2023 Packet Pg. 191 7.7 City Council Agenda Item Meeting Date: 02/21/2023 Resolution to Adopt Leak Adjustment Policy Staff Lead: Dave Turley Department: Administrative Services Preparer: Dave Turley Background/History The City's Leak Adjustment policy was last updated over 10 years ago. It is somewhat confusing and does not allow for a payment plan after an adjustment was made. This policy was discussed twice in Finance Committee in 2022, and again in 2023, and suggestions were made by Council on ways to improve the policy. We have implemented Council's suggested changes and placed the updated policy on Consent tonight for approval by full Council. Staff Recommendation Approval of Resolution / Policy. Narrative N/A Attachments: Leak Adjustment Policy —Resolution —Final Packet Pg. 192 7.7.a RESOLUTION NO. 14XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING THE LEAK ADJUSTMENT POLICY AS ATTACHED HERETO. WHEREAS, the City of Edmonds is committed to the highest standards of responsible financial management; and WHEREAS, the City Council Finance Committee reviewed the Leak Adjustment Policy at the February 8, 2022, May 10, 2022, and January 31, 2023 Finance Committee meetings; and WHEREAS, best practice shows that finance related policies should be formally adopted by Resolution; now therefore, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. ADOPT THE CITY OF EDMONDS LEAK ADJUSTMENT POLICY. The city council hereby adopts the following attached document: City of Edmonds Leak Adjustment Policy to read as set forth in Attachment A hereto, which is attached hereto and incorporated herein by this reference as if set forth in full. 1. RESOLVED this 21st day of February 2023. CITY OF EDMONDS MAYOR, MIKE NELSON ATTEST: CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. Packet Pg. 193 7.7.a Attachment A LEAK ADJUSTMENT POLICY (Revised 01/2023) Leak adjustments are NOT available for leaks occurring within a residential or commercial structure where the amount of the adjustment would have otherwise been less than $50 per billing. Also, adjustments are only available in instances where water consumption is more than 20% greater than the same period in the previous three years. 1. To qualify for a leak adjustment the: a) Customer must satisfactorily demonstrate the leak was caused by unusual circumstances beyond the customer's control; and b) Must take action to repair the leak within thirty 30 days of when the customer discovers or is notified of the leak; and c) Complete a City application form, accompanied by a copy of the finalized water service line permit if required, and submit it to the City of Edmonds Water Billing Department within 90 days of the repair. If the repair is exempt from permit, a signature is required from the City of Edmonds Development Services Department or the Administrative Services Department indicating a permit was not required. 2. Only one leak adjustment per customer will be granted in any three-year period. Adjustments exceeding $500 require approval by the Finance Director, Public Works Director, or their designee. 4. If the final bill is more than $1,000 the customer has the option to repay that billing in equal installments of up to 12 months at 0% interest. 5. A leak adjustment credit shall be calculated as follows: a. The average consumption for the same period during the previous three years to be charged at the City's retail rate, plus the excess consumption to be charged at the City's wholesale rate. b. If the adjustment is for a commercial account that is billed for sewer service based on water consumption, the City will also adjust the sewer portion based on the same calculations. Packet Pg. 194 7.8 City Council Agenda Item Meeting Date: 02/21/2023 Confirmation of Tree Board Alternate Position Appointment Staff Lead: Susan McLaughlin Department: City Council Preparer: Debbie Rothfus Background/History The Edmonds Citizens' Tree Board was established by Ordinance 3807 in 2010 and subsequently modified by Ordinances 4034 (2016) and 4067 (2017). The Board is designed to be comprised of seven members plus one alternate. The incumbent alternate has expressed an interest in continuing to serve as alternate. Staff Recommendation Council President, Neil Tibbott (Position 3) recommends that Ross Dimmick (2022 Alternate Position) be re -appointed to the Alternate Position. Narrative Ross Dimmick has proved to be an asset to the Tree Board, particularly with the Board's involvement with amending the Tree Code. Attachments: DIMMICK Tree Board Application 2022- Redacted Packet Pg. 195 city J o f Edmonds of ED�,o 7.8.a y Citizen Board and Commission Application (PLEASE PRINT OR TYPE) NOTE: This form is a public record and maybe subject to disclosure upon request. r> TREE BOARD (Board or Commission) Name: Ross Dimmick Date:10/30/21 Address: Edmonds WA 98020 Day Phone: Evening Phone: Cell: E-mail: Occupational status and background: Employed part-time by AECOM as Senior National Environmental Policy Act (NEPA) Project Manager, advising on and directing preparation of environmental impact statements. M.S. Geological Sciences (paleoecology), B.S. Geological Sciences. 35 years of professional environmental experience Organizational affiliations: None Why are you seeking this appointment? See attachment. What skills and knowledge do you have to meet the selection criteria? 25 years' professional experience in the evaluation of environmental impacts including ecology/biology, water, air, soils, aesthetics, and human health. Understanding of unique aspects of our PNW ecosystem. Please list any other Board, Commission, Committee, or official positions you currently hold with the City of Edmonds: None Additional comments: You may return this form as follows By e-mail to: iana.soellman @edmondswa. aov or U.S. Mail to Jana Spellman Development Services Department 121 5th Avenue North Edmonds, WA 98020 Signature Applications are due by 4:30 p.m. on Friday, December 3, 2021. E-mail questions to: Received iana.spellman@edmondswa.gov 10/30/2021 Development Services Department Packet Pg. 196 7.8.a Ross Dimmick: Attachment to Tree Board Application As someone born and raised in Edmonds, I recognize the value of the trees and forests of this community in creating a "sense of place" for residents and an ecosystem for an assemblage of native and migrant animal species. After 30 years spent living in the northeastern U.S., Europe, and the desert southwest, my appreciation for the unique character of our community and its environment became even more apparent, prompting my move back here in 2012. My interest in the Tree Board began with issuance of the draft Urban Forest Management Plan (UFMP) in March 2018. Understanding the importance of trees to our Edmonds environment, I applied my scientific educational background and more than 30 years of experience as an environmental professional to research the current state of urban forest science and review the quality of the UFMP in applying that science to our Edmonds environment. Over the next 15 months, this task consumed more than 200 hours of my time and led to several iterations of written and oral comments to the Tree Board, City Council, and City staff on subsequent drafts of the UFMP. My work culminated with participation on the Advisory Committee on Additions to Draft UFMP at the invitation of Ms. Shane Hope. I seek continuation of my appointment to the Tree Board to apply my unique professional experience and local knowledge to the Edmonds urban forest and the development and implementation of plans and codes. During my 2 years serving on the Tree Board as an alternate, I have been the only member with professional scientific expertise and a 60-year perspective on the evolution of Edmonds and its environment. Packet Pg. 197 7.9 City Council Agenda Item Meeting Date: 02/21/2023 Authorize Mayor to Sign Interagency Agreement with Department of Commerce to Receive FY2023 GMA Planning Grant for Comprehensive Plan Periodic Update Staff Lead: David Levitan Department: Planning Division Preparer: David Levitan Background/History The City of Edmonds is required to complete the periodic update to its Comprehensive Plan by December 31, 2024. In 2022, the state legislature approved funding for cities and counties based on population size to assist with the preparation of periodic updates. The city is eligible for $125,000 in state funding via a growth management grant from the Department of Commerce, with the first half of that funding covering activities in Fiscal Year 2023 (July 1, 2022 to June 30, 2023). City staff submitted its grant application to Commerce for FY2023 funding on January 20, and was notified by Commerce on January 26 that the scope of work had been approved. In order to receive the funding, the mayor is required to sign an interagency agreement with Commerce (attached). Per Chapter 39.34 RCW (the Interlocal Cooperation Act), the agreement must be approved by the City Council prior to the mayor's signature. Staff introduced this topic to Council at their February 7 regular meeting. Following discussion, Council approved a motion to move the item to the consent agenda of their February 21 regular meeting, with an amendment to the agreement that extends the date to complete Action 2.4 to March 31, 2023. Staff Recommendation Authorize the mayor to sign the interagency agreement with the Department of Commerce to receive the FY2023 GMA planning grant for the Comprehensive Plan Periodic Update. Narrative The scope of work included in the interagency agreement primarily covers work related to the Comprehensive Plan Equity and Climate Gap Analysis and Everyone's Edmonds community visioning process, and would allow the city to be reimbursed for consultant assistance that occurred earlier in FY2023. As requested by Council, staff will include a copy of the Equity and Climate Gap Analysis in the read file. The attached interagency agreement includes an updated completion date of March 31, 2023 for Action 2.4, as well as extended dates for Deliverable 2 (April 30, 2023) and Deliverable 3 (February 28, 2023) to more accurately reflect estimated completion dates. Attachments: Packet Pg. 198 7.9 City of Edmonds FY2023 Commerce Grant Interagency Agreement Packet Pg. 199 7.9.a .�►. Washington State Department of �i►� Commerce Interagency Agreement with For City of Edmonds through Growth Management Services Contract Number: 23-63210-071 GMA Periodic Update Grant — FY2023 Dated: Date of Execution Packet Pg. 200 7.9.a 1► Washing -.on Sale Department of %of Commerce Table of Contents TABLE OF CONTENTS.............................................................................................................................................. 2 FACESHEET............................................................................................................................................................3 SPECIAL TERMS AND CONDITIONS.........................................................................................................................4 1. AUTHORITY......................................................................................................................................................4 2. CONTRACT MANAGEMENT.............................................................................................................................4 3. COMPENSATION..............................................................................................................................................4 4. BILLING PROCEDURES AND PAYMENT.............................................................................................................4 5. SUBCONTRACTOR DATA COLLECTION.............................................................................................................5 6. INSURANCE......................................................................................................................................................5 7. FRAUD AND OTHER LOSS REPORTING.............................................................................................................5 8. ORDER OF PRECEDENCE..................................................................................................................................5 GENERAL TERMS AND CONDITIONS.......................................................................................................................6 1. DEFINITIONS....................................................................................................................................................6 2. ALL WRITINGS CONTAINED HEREIN.................................................................................................................6 3. AMENDMENTS................................................................................................................................................6 4. ASSIGNMENT...................................................................................................................................................6 5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION...........................................................................6 6. COPYRIGHT......................................................................................................................................................7 7. DISPUTES.........................................................................................................................................................7 8. GOVERNING LAW AND VENUE........................................................................................................................8 9. INDEMNIFICATION..........................................................................................................................................8 10. LICENSING, ACCREDITATION AND REGISTRATION...........................................................................................8 11. RECAPTURE......................................................................................................................................................8 12. RECORDS MAINTENANCE................................................................................................................................8 13. SAVINGS..........................................................................................................................................................8 14. SEVERABILITY...................................................................................................................................................8 15. SUBCONTRACTING..........................................................................................................................................9 16. SURVIVAL.........................................................................................................................................................9 17. TERMINATION FOR CAUSE...............................................................................................................................9 18. TERMINATION FOR CONVENIENCE..................................................................................................................9 19. TERMINATION PROCEDURES...........................................................................................................................9 20. TREATMENT OF ASSETS.................................................................................................................................10 21. WAIVER.........................................................................................................................................................11 ATTACHMENT A: SCOPE OF WORK.......................................................................................................................12 ATTACHMENTB: BUDGET....................................................................................................................................13 Page 2 of 13 Packet Pg. 201 Washington Sale .0�, Depa•trrient of Commerce 7.9.a Face Sheet Local Government Division Growth Management Services Contract Number: 23-63210-071 1. Contractor 2. Contractor Doing Business As (as applicable) City of Edmonds N/A Planning Division/Community Development 121 5th Avenue North Edmonds, WA 98020 3. Contractor Representative 4. COMMERCE Representative David Levitan Valerie Smith PO Box 42525 Planning Manager Deputy Managing Director 1011 Plum St. SE (425) 771-0220 (360) 725-3062 Olympia, WA 98504 david.levitan(a-)_edmondswa.gov valerie.smith(cbcommerce.wa.gov 5. Contract Amount 6. Funding Source 7. Start Date 8. End Date $62,500 Federal: ❑ State: ® Other: ❑ N/A: ❑ Date of Execution June 30, 2023 9. Federal Funds (as applicable) Federal Agency: ALN N/A N/A N/A 10. Tax ID # 11. SWV # 12. UBI # 13. UEI # N/A SWV0013866-07 312 000 093 000 N/A 14. Contract Purpose Grant funding to assist the city with planning work for the completion the Growth Management Act (GMA) requirement to review, and if needed, revise the comprehensive plan and development regulations under RCW 36.70A.130(5). COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the terms of this Contract and Attachments and have executed this Contract on the date below and warrant they are authorized to bind their respective agencies. The rights and obligations of both parties to this Contract are governed by this Contract and the following documents incorporated by reference: Contractor Terms and Conditions including Attachment "A" — Scope of Work and Attachment B - Budget FOR CONTRACTOR FOR COMMERCE Mike Nelson, Mayor Mark K. Barkley, Assistant Director City of Edmonds Local Government Division Date Date APPROVED AS TO FORM ONLY BY ASSISTANT ATTORNEY GENERAL APPROVAL ON FILE Page 3 of 13 Packet Pg. 202 7.9.a Washington Sale .0�, Depa•trrient of Commerce Special Terms and Conditions AUTHORITY COMMERCE and Contractor enter into this Contract pursuant to the authority granted by Chapter 39.34 RCW. 2. CONTRACT MANAGEMENT The Representative for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Contract. The Representative for COMMERCE and their contact information are identified on the Face Sheet of this Contract. The Representative for the Contractor and their contact information are identified on the Face Sheet of this Contract. 3. COMPENSATION COMMERCE shall pay an amount not to exceed sixty-two thousand five hundred dollars ($62,500), for the performance of all things necessary for or incidental to the performance of work under this Contract as set forth in the Scope of Work. 4. BILLING PROCEDURES AND PAYMENT COMMERCE will pay Contractor upon acceptance of services and deliverables provided and receipt of properly completed invoices, which shall be submitted to the Representative for COMMERCE not more often than monthly nor less than quarterly. The parties agree this is a performance -based contract intended to produce the deliverables identified in Scope of Work (Attachment A). Payment of any invoice shall be dependent upon COMMERCE'S acceptance of Contractor's performance and/or deliverable. The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work performed, the progress of the project, and fees. The invoice shall include the Contract Number 23-63210-071. If expenses are invoiced, provide a detailed breakdown of each type. A receipt must accompany any single expenses in the amount of $50.00 or more in order to receive reimbursement. Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt of properly completed invoices. Payment shall be sent to the address designated by the Contractor. COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or condition of this Contract. No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall be made by COMMERCE. Grant Start Date COMMERCE will pay the Contractor for costs incurred beginning July 1, 2022, for services and deliverables described under this Agreement. Duplication of Billed Costs The Contractor shall not bill COMMERCE for services performed under this Agreement, and COMMERCE shall not pay the Contractor, if the Contractor is entitled to payment or has been or will be paid by any other source, including grants, for that service. Page 4 of 13 Packet Pg. 203 Washington Sale .0�, Depa•trrient of Commerce 7.9.a Disallowed Costs The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its subcontractors_ COMMERCE may, in its sole discretion, withhold ten percent (10%) from each payment until acceptance by COMMERCE of the final report (or completion of the project, etc.). Line Item Transfers The total amount of transfers of funds between line item budget categories shall not exceed ten percent (10%) of the total budget. If the cumulative amount of these transfers exceeds or is expected to exceed ten percent, the total budget shall be subject to justification and negotiation of a contracts amendment by the Contractor and COMMERCE. Ineligible Costs Only eligible project -related costs will be reimbursed. Ineligible costs include, but are not necessarily limited to: capital expenses, such as land acquisition or construction costs; purchase of machinery; hosting expenses, such as meals, lodging, or transportation incurred by persons other than staff and volunteers working directly on the project; lobbying or political influencing; and other costs which are not directly related to the project. 5. SUBCONTRACTOR DATA COLLECTION Contractor will submit reports, in a form and format to be provided by Commerce and at intervals as agreed by the parties, regarding work under this Contract performed by subcontractors and the portion of Contract funds expended for work performed by subcontractors, including but not necessarily limited to minority -owned, woman -owned, and veteran -owned business subcontractors. "Subcontractors" shall mean subcontractors of any tier. 6. INSURANCE Each party certifies that it is self -insured under the State's or local government self-insurance liability program, and shall be responsible for losses for which it is found liable. 7. FRAUD AND OTHER LOSS REPORTING Contractor shall report in writing all known or suspected fraud or other loss of any funds or other property furnished under this Contract immediately or as soon as practicable to the Commerce Representative identified on the Face Sheet. 8. ORDER OF PRECEDENCE In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving precedence in the following order: • Applicable federal and state of Washington statutes and regulations • Special Terms and Conditions • General Terms and Conditions • Attachment A — Scope of Work • Attachment B — Budget Page 5 of 13 Packet Pg. 204 Washington Sale .0�, Depa•trrient of Commerce 7.9.a General Terms and Conditions DEFINITIONS As used throughout this Contract, the following terms shall have the meaning set forth below: A. "Authorized Representative" shall mean the Director and/or the designee authorized in writing to act on the Director's behalf. B. "COMMERCE" shall mean the Washington Department of Commerce. C. "Contract" or "Agreement" or "Grant" means the entire written agreement between COMMERCE and the Contractor, including any Attachments, documents, or materials incorporated by reference. E-mail or Facsimile transmission of a signed copy of this contract shall be the same as delivery of an original. D. "Contractor" or "Grantee" shall mean the entity identified on the face sheet performing service(s) under this Contract, and shall include all employees and agents of the Contractor. E. "Personal Information" shall mean information identifiable to any person, including, but not limited to, information that relates to a person's name, health, finances, education, business, use or receipt of governmental services or other activities, addresses, telephone numbers, social security numbers, driver license numbers, other identifying numbers, and any financial identifiers, and "Protected Health Information" under the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA). F. "State" shall mean the state of Washington. G. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all or part of those services under this Contract under a separate contract with the Contractor. The terms "subcontractor" and "subcontractors" mean subcontractor(s) in any tier. 2. ALL WRITINGS CONTAINED HEREIN This Contract contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of the parties hereto. 3. AMENDMENTS This Contract may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. 4. ASSIGNMENT Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred or assigned by the Contractor without prior written consent of COMMERCE. 5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION A. "Confidential Information" as used in this section includes: i. All material provided to the Contractor by COMMERCE that is designated as "confidential" by COMMERCE; ii. All material produced by the Contractor that is designated as "confidential" by COMMERCE; and Page 6 of 13 Packet Pg. 205 7.9.a Washington Sale .0�, Depa•trrient of Commerce M. All Personal Information in the possession of the Contractor that may not be disclosed under state or federal law. B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer, sale, or disclosure of Confidential Information. The Contractor shall use Confidential Information solely for the purposes of this Contract and shall not use, share, transfer, sell or disclose any Confidential Information to any third party except with the prior written consent of COMMERCE or as may be required by law. The Contractor shall take all necessary steps to assure that Confidential Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of Confidential Information or violation of any state or federal laws related thereto. Upon request, the Contractor shall provide COMMERCE with its policies and procedures on confidentiality. COMMERCE may require changes to such policies and procedures as they apply to this Contract whenever COMMERCE reasonably determines that changes are necessary to prevent unauthorized disclosures. The Contractor shall make the changes within the time period specified by COMMERCE. Upon request, the Contractor shall immediately return to COMMERCE any Confidential Information that COMMERCE reasonably determines has not been adequately protected by the Contractor against unauthorized disclosure. C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5) working days of any unauthorized use or disclosure of any confidential information, and shall take necessary steps to mitigate the harmful effects of such use or disclosure. 6. COPYRIGHT Unless otherwise provided, all Materials produced under this Contract shall be considered "works for hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be considered the author of such Materials. In the event the Materials are not considered "works for hire" under the U.S. Copyright laws, the Contractor hereby irrevocably assigns all right, title, and interest in all Materials, including all intellectual property rights, moral rights, and rights of publicity to COMMERCE effective from the moment of creation of such Materials. "Materials" means all items in any format and includes, but is not limited to, data, reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or sound reproductions. "Ownership" includes the right to copyright, patent, register and the ability to transfer these rights. For Materials that are delivered under the Contract, but that incorporate pre-existing materials not produced under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royalty - free, irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce, distribute, prepare derivative works, publicly perform, and publicly display. The Contractor warrants and represents that the Contractor has all rights and permissions, including intellectual property rights, moral rights and rights of publicity, necessary to grant such a license to COMMERCE. The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of Materials furnished under this Contract, of all known or potential invasions of privacy contained therein and of any portion of such document which was not produced in the performance of this Contract. The Contractor shall provide COMMERCE with prompt written notice of each notice or claim of infringement received by the Contractor with respect to any Materials delivered under this Contract. COMMERCE shall have the right to modify or remove any restrictive markings placed upon the Materials by the Contractor. 7. DISPUTES In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in the following manner: Each party to this Agreement shall appoint one member to the Dispute Board. The members so appointed shall jointly appoint an additional member to the Dispute Board. The Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority Page 7 of 13 Packet Pg. 206 7.9.a Washington Sale .0�, Depa•trrient of Commerce prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto. As an alternative to this process, either of the parties may request intervention by the Governor, as provided by RCW 43.17.330, in which event the Governor's process will control. 8. GOVERNING LAW AND VENUE This Contract shall be construed and interpreted in accordance with the laws of the state of Washington, and the venue of any action brought hereunder shall be in the Superior Court for Thurston County. 9. INDEMNIFICATION Each party shall be solely responsible for the acts of its employees, officers, and agents 10. LICENSING, ACCREDITATION AND REGISTRATION The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and registration requirements or standards necessary for the performance of this Contract. 11. RECAPTURE In the event that the Contractor fails to perform this Contract in accordance with state laws, federal laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an amount to compensate COMMERCE for the noncompliance in addition to any other remedies available at law or in equity. Repayment by the Contractor of funds under this recapture provision shall occur within the time period specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments due under this Contract. 12. RECORDS MAINTENANCE The Contractor shall maintain books, records, documents, data and other evidence relating to this contract and performance of the services described herein, including but not limited to accounting procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this contract. The Contractor shall retain such records for a period of six years following the date of final payment. At no additional cost, these records, including materials generated under the contract, shall be subject at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. 13. SAVINGS In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or terminate the Contract under the "Termination for Convenience" clause, without the ten calendar day notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding limitations and conditions. 14. SEVERABILITY The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the contract. Page 8 of 13 Packet Pg. 207 7.9.a Washington Sale .0�, Depa•trrient of Commerce 15. SUBCONTRACTING The Contractor may only subcontract work contemplated under this Contract if it obtains the prior written approval of COMMERCE. If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause, COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as they relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person or entity; or (c) require the Contractor to rescind or amend a subcontract. Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term or condition of this Contract. The Contractor shall appropriately monitor the activities of the Subcontractor to assure fiscal conditions of this Contract. In no event shall the existence of a subcontract operate to release or reduce the liability of the Contractor to COMMERCE for any breach in the performance of the Contractor's duties. Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for claims or damages arising from a Subcontractor's performance of the subcontract. 16. SURVIVAL The terms, conditions, and warranties contained in this Contract that by their sense and context are intended to survive the completion of the performance, cancellation or termination of this Contract shall so survive. 17. TERMINATION FOR CAUSE In the event COMMERCE determines the Contractor has failed to comply with the conditions of this contract in a timely manner, COMMERCE has the right to suspend or terminate this contract. Before suspending or terminating the contract, COMMERCE shall notify the Contractor in writing of the need to take corrective action. If corrective action is not taken within 30 calendar days, the contract may be terminated or suspended. In the event of termination or suspension, the Contractor shall be liable for damages as authorized by law including, but not limited to, any cost difference between the original contract and the replacement or cover contract and all administrative costs directly related to the replacement contract, e.g., cost of the competitive bidding, mailing, advertising and staff time. COMMERCE reserves the right to suspend all or part of the contract, withhold further payments, or prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to terminate the contract. A termination shall be deemed a "Termination for Convenience" if it is determined that the Contractor: (1) was not in default; or (2) failure to perform was outside of his or her control, fault or negligence. The rights and remedies of COMMERCE provided in this contract are not exclusive and are, in addition to any other rights and remedies, provided by law. 18. TERMINATION FOR CONVENIENCE Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days written notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If this Contract is so terminated, COMMERCE shall be liable only for payment required under the terms of this Contract for services rendered or goods delivered prior to the effective date of termination. 19. TERMINATION PROCEDURES Upon termination of this contract, COMMERCE, in addition to any other rights provided in this contract, may require the Contractor to deliver to COMMERCE any property specifically produced or acquired for the performance of such part of this contract as has been terminated. The provisions of the "Treatment of Assets" clause shall apply in such property transfer. Page 9 of 13 Packet Pg. 208 7.9.a Washington SIale .0�, Depa•trrient of Commerce COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially completed work and services, (iii) other property or services that are accepted by COMMERCE, and (iv) the protection and preservation of property, unless the termination is for default, in which case the Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree with such determination shall be a dispute within the meaning of the "Disputes" clause of this contract. COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized Representative determines to be necessary to protect COMMERCE against potential loss or liability. The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this contract. After receipt of a notice of termination, and except as otherwise directed by the Authorized Representative, the Contractor shall: A. Stop work under the contract on the date, and to the extent specified, in the notice; B. Place no further orders or subcontracts for materials, services, or facilities except as may be necessary for completion of such portion of the work under the contract that is not terminated; C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the Authorized Representative, all of the rights, title, and interest of the Contractor under the orders and subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to settle or pay any or all claims arising out of the termination of such orders and subcontracts; D. Settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts, with the approval or ratification of the Authorized Representative to the extent the Authorized Representative may require, which approval or ratification shall be final for all the purposes of this clause; E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed by the Authorized Representative any property which, if the contract had been completed, would have been required to be furnished to COMMERCE; F. Complete performance of such part of the work as shall not have been terminated by the Authorized Representative; and G. Take such action as may be necessary, or as the Authorized Representative may direct, for the protection and preservation of the property related to this contract, which is in the possession of the Contractor and in which COMMERCE has or may acquire an interest. 20. TREATMENT OF ASSETS Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property furnished by the Contractor, for the cost of which the Contractor is entitled to be reimbursed as a direct item of cost under this contract, shall pass to and vest in COMMERCE upon delivery of such property by the Contractor. Title to other property, the cost of which is reimbursable to the Contractor under this contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such property in the performance of this contract, or (ii) commencement of use of such property in the performance of this contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first occurs. A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided herein or approved by COMMERCE, be used only for the performance of this contract. B. The Contractor shall be responsible for any loss or damage to property of COMMERCE that results from the negligence of the Contractor or which results from the failure on the part of the Contractor to maintain and administer that property in accordance with sound management Page 10 of 13 Packet Pg. 209 7.9.a Washington Sale .0�, Depa•trrient of Commerce practices. C. If any COMMERCE property is lost, destroyed or damaged, the Contractor shall immediately notify COMMERCE and shall take all reasonable steps to protect the property from further damage. D. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement upon completion, termination or cancellation of this contract. E. All reference to the Contractor under this clause shall also include Contractor's employees, agents or Subcontractors. 21. WAIVER Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach. Any waiver shall not be construed to be a modification of the terms of this Contract unless stated to be such in writing and signed by Authorized Representative of COMMERCE. Page 11 of 13 Packet Pg. 210 7.9.a Washington Sale .0�, Depa•trrient of Commerce Attachment A: Scope of Work Tasks / Actions / Description End Date Deliverables Task 1 Comprehensive Plan Equity and Climate Gap Analysis Action 1.1 Identify existing conditions, including relevant July 15, 2022 plans, reports, programs and practices Action 1.2 Analysis of gaps, best practices, and equity July 31, 2022 Action 1.3 Develop and Refine Recommendations August 15, 2022 Deliverable 1 Comprehensive Plan Gap Analysis August 31, 2022 Task 2 Comprehensive Plan Update Visioning Action 2.1 Establish branding for comprehensive plan July 30, 2022 Update Action 2.2 Conduct initial public engagement kicking off September 20, comprehensive plan update (surveys, public 2022 events, marketing). Action 2.3 Based on initial public engagement, develop November 5, draft vision statement, including vision graphic. 2022 Action 2.4 Public engagement and buy -off and February 15, comprehensive plan vision statement. 2023 Deliverable 2 Brand for comprehensive plan update March 15, 2023 (Everyone's Edmonds), catalog of public comments and comprehensive plan update vision statement. Task 3 Commerce Periodic Update Checklist Action 3.1 Complete Periodic Update Checklist January 31, 2023 Deliverable(s) Commerce Periodic Update Checklist January 31, 2023 M L M �3 a J c Un 0 L 0 a� N 0 a c E a� a� L a U a� 0 L d c ,L^ V U L 0 E E 0 L) M N O N u_ 0 E w 0 U c a� E U 2 a Page 12 of 13 Packet Pg. 211 7.9.a Washington SIale .0�, Depa•trrient of Commerce Attachment B: Budget SFY 2023 Task/Deliverable SFY 2023 Amount Deliverable 1 — Comprehensive Plan Equity and Climate Gap Analysis $40,000 Deliverable 2 — Comprehensive Plan Vision Statement $20,000 Deliverable 3 — Periodic Update Checklist $2,500 Total Grant (SFY 2023 only) $62,500 L M Q Page 13 of 13 Packet Pg. 212 7.10 City Council Agenda Item Meeting Date: 02/21/2023 Intergovernmental Agreement Snohomish County Diversion Center Staff Lead: Shannon Burley & Michelle Bennett Department: Parks, Recreation & Human Services Preparer: Shannon Burley Background/History The Diversion Center is a 44 bed facility located in Everett, WA that provides temporary shelter and access to basic programs to individuals, in an effort to provide those individuals with a stable source of housing and services until alternative treatment or housing options become available. The purpose and intent of this agreement is to allow the City of Edmonds to refer individuals identified by the City for inclusion in the Diversion Center Program. This agreement was discussed and moved to consent in the Public Safety, Planning, Human Services and Personnel committee meeting on February 14, 2023. Staff Recommendation Approve the attached agreement authorizing the Mayor to sign and execute the agreement. Narrative A key requirement for participation in the Diversion Center is that the City have a Social Worker that works with the Police Department and can make qualified referrals to the Diversion Center (section 5.1). The addition of our social worker from Compass Health allows the City to qualify for participation. At this time Arlington, Everett, Lynnwood, Marysville and Monroe all utilize the Diversion Center located in Everett. Participation in this program would allow the City's social worker to refer individuals to the Diversion Center which provides temporary housing and access to services in the community, access to behavioral health services and/or referral, medication assisted detox treatment and transition planning. In addition, participants are provided meals, laundry equipment, storage for small personal items and basic hygiene kits. A participants housing shall not exceed 15 days without written permission from the County. There is no cost to the city for participation however, the City is required to transport referred individuals to the Diversion Center and to return/transport individuals back to their jurisdiction upon completion or removal from the Diversion Center. The City may be asked to provide transportation fare for individuals to medical appointments, court or other services while participating in the program and may be asked to cover some incidental expenses, the incidentals are not anticipated to exceed the flex funds that are given to the Police Department from the County each year. This agreement has been approved as to form by City Attorneys. Compass Health utilizes the Diversion Center through their partnership with Lynnwood and is eager to have this agreement put in place to Packet Pg. 213 7.10 support residents of Edmonds. Attachments: IGA-2023 Edmonds Diversion Center Agreement Packet Pg. 214 7.10.a INTERGOVERNMENTAL AGREEMENT IGA-2023-10 FOR SNOHOMISH COUNTY DIVERSION CENTER PARTICIPATION This intergovernmental agreement for services between Snohomish County and the City of Edmonds (this "Agreement"), is made and entered into this day of , 2023, by and between Snohomish County, a political subdivision of the State of Washington (the "County"), and the CITY OF EDMONDS, a municipal corporation of the State of Washington (the "City"). In consideration of the mutual promises contained in this Agreement and the mutual benefits to result therefrom, the parties agree as follows: 1. Purpose of Agreement. The County operates the Snohomish County Diversion Center (the "Diversion Center"). The Diversion Center is a facility that provides temporary shelter and access to basic programs to individuals, in an effort to provide those individuals with a stable source of housing and services until alternative treatment or housing options become available. The purpose and intent of this Agreement is to allow the City to refer individuals identified by the City for inclusion in the Diversion Center Program in accordance with the rules and conditions set by the County. 2. Effective Date and Duration. This Agreement shall take effect upon execution by both Parties. This Agreement shall remain in effect through December 31, 2023, unless earlier terminated pursuant to the provisions of Section 13 below, PROVIDED HOWEVER, that the term of this Agreement may be extended or renewed for up to three (3) additional one (1) year terms by written notice from the County to the City, PROVIDED FURTHER that each Party's obligations after December 31, 2023, are contingent upon local legislative appropriation of necessary funds for this specific purpose in accordance with applicable law. 3. Administrators. Each party to this Agreement shall designate an individual (an "Administrator"), who may be designated by title or position, to oversee and administer such party's participation in this Agreement. The parties' initial Administrators shall be the following individuals: County Administrator (HS): City Administrator: Cammy Hart -Anderson Mike Nelson Behavioral Health Division Manager Mayor Snohomish County Human Services City of Edmonds 3000 Rockefeller Avenue M/S 305 City Hall- 121 Fifth Avenue N Everett, Washington 98201 Edmonds, WA 98020 Either party may change its Administrator at any time by delivering written notice of such party's new Administrator to the other party. 4. County Services. As described in this Section 4, and subject to the conditions set forth in Section 5 below, the County will accept eligible individuals identified by the City (the "participants") for participation in the Diversion Center program. The Diversion Center program will provide temporary housing and access to basic services to eligible accepted individuals ("participants"). The County has contracted with a third party Contractor to administer the Diversion Center program and provide basic Diversion Center Agreement City of Edmonds IGA-2023-10 Page 1 of 7 Packet Pg. 215 7.10.a services. The third party Contractor will provide short term temporary housing, access to services in the community, access to behavioral health services and/or referral, medication assisted detox treatment, and transition planning. In addition, the County will provide a participant meals, laundry equipment, storage for small personal items, and basic hygiene kits during his/her participation in the Diversion Center program. A participant's housing shall not exceed 15 days without written permission from the County. 4.1 Eligibility/Acceptance. In order to be eligible for the Diversion Center program, the County must determine, at a minimum: 1) the City has met its obligations under Section 5 of this agreement, 2) that the individual has successfully completed medical screening, described in Section 5.2, 3) the individual is at least 18 years old, 4) the individual is a voluntary program participant, stating a willingness to participate in services, and 5) the individual is willing to agree to a Release of Information as necessary to allow the County, the third party Contractor the City, and any referral agencies to coordinate services. The County shall have sole discretion to accept or decline City referred individual. The County may change or establish additional criteria for eligibility at any time. The County will make reasonable efforts to provide any changes in eligibility criteria to the City in advance of implementation of any change. 4.2 Denial. If an individual referred by the City is denied participation in the Diversion Center Program, the County shall notify the social worker or law enforcement officer of the non- acceptance and the reason for the non -acceptance. Notification may be made immediately in person to the City representative 4.3 Diversion Center Limits. The County shall have the right to set the number of City referred participants in the Diversion Center program. Should the Diversion Center beds be at capacity and therefore remaining beds available become limited, the City shall collaborate with Diversion Center management and other partners to come to an agreeable solution for utilization of available beds. The County's administrator shall have the final authority in determining the maximum number of concurrent participants a City may have. In the event that the County reduces the maximum number of participants for the City to a number less than the number of currently enrolled participants, the County shall work with the City to locate alternate options for transitional services prior to discharging participants. 4.4 Participant Removal. The County reserves the right remove an accepted participant at any time. The County will notify the City of its decision to remove the participant. Within 2 hours of receiving the County's notification, the City must remove the participant from the Diversion Center and return/transport the individual back to his/her community (jurisdiction). 4.5 Voluntary Participant Exit. If a participant chooses to leave the Diversion Center independent of a planned program exit or removal, the City is required to respond immediately to the Diversion Center and return/transport the individual back to his/her community (jurisdiction). 5. City Responsibilities. 5.1 Embedded social worker. The City shall employ or contract with a law enforcement embedded social worker and/or social worker program modeled after the Snohomish County partnership between its Sheriff's Office and Human Services Department. Social workers shall be assigned to work in the field with City law enforcement officers to establish contact and relationships with potential participants prior to transporting to the Diversion Center. Diversion Center Agreement City of Edmonds IGA-2023-10 Page 2 of 7 Packet Pg. 216 7.10.a 5.2 Medical Screening. The City shall transport the referred individual to the Diversion Center. Individuals must successfully complete the Diversion Center's medical screen to move forward in the eligibility criteria review. If the referred individual does not successfully complete the medical screening, the City will return to their community (jurisdiction) or transport the individual to the hospital, if medically necessary. 5.3 Participant case management by City. The City will designate at least one social worker to remain engaged with each City participant housed at the Diversion Center. The social worker will review the City participant's progress in the program. The City social worker shall maintain contact with the City participant no less frequently than weekly. A city social worker may need to contact a participant more frequently, as need on a case by case basis. The City social worker is expected to provide case management services, monitor participant progress, and while the participant is housed, actively seek out post -diversion center services. 5.4 Participants must be escorted. Participants shall be escorted by City staff when arriving at and departing from the Diversion Center. 5.5 Transportation. The City shall be responsible for funding or providing for the transportation of City participants to treatment, medical appointments, other services, or court as needed. 5.6 Responsive to third party Contractor. The third party Contractor responsible for administering the Diversion Center Program may contact the City to discuss a City Participant. The City shall respond to any contact from the Contractor about a participant within one (1) business day. 5.7 City provides discharge items. The City shall provide discharge supplies or items for City participants, as needed, upon discharge from the Diversion Center. Supplies may include, but are not limited to: a duffel bag or backpack, clothing/footwear, and transportation fare. 6. Cost to City. There is no fee for City use of the Diversion Center, given that the 2023 operations are fully supported through dedicated Washington State funding and Snohomish County Chemical Dependency and Mental Health tax revenue. In the event that funding from either source is reduced to the extent that other local sources of funding are necessary, the parties agree that the costs for the remainder of the term of this Agreement shall be renegotiated. 7. Incidental Costs. In the event a City participant needs incidental items or services, including any associated service fees, the City shall be responsible for paying for those incidental costs directly to the provider. 8. No participant rights. Participation in the Diversion Center program is voluntary. A participant may be removed from the Diversion Center program at any time, without cause. 9. Indemnification/Hold Harmless. 9.1 City Held Harmless. The County shall indemnify and hold harmless the City and its officers, agents, and employees, or any of them from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, by any reason of or arising out of any negligent act or omission of the County, its officers, agents, and employees, or any of them relating to or arising out of performing services pursuant to this agreement. In the event that Diversion Center Agreement City of Edmonds IGA-2023-10 Page 3 of 7 Packet Pg. 217 7.10.a any such suit based upon such a claim, action, loss, or damages is brought against the City, the County shall defend the same at its sole cost and expense; provided that the City reserves the right to participate in said suit if any principle of governmental or public law is involved; and if final judgment in said suit be rendered against the City, and its officers, agents, and employees, or any of them, or jointly against the City and the County and their respective officers, agents, and employees, or any of them, the County shall satisfy the same. 9.2 County Held Harmless. The City shall indemnify and hold harmless the County and its officers, agents, and employees, or any of them from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, by any reason of or arising out of any negligent act or omission of the City, its officers, agents, and employees, or any of them relating to or arising out of performing services pursuant to this agreement. In the event that any suit based upon such a claim, action, loss, or damages is brought against the County, the City shall defend the same at its sole cost and expense; provided that the County reserves the right to participate in said suit if any principle of governmental or public law is involved; and if final judgment be rendered against the County, and its officers, agents, and employees, or any of them, or jointly against the County and the City and their respective officers, agents, and employees, or any of them, the City shall satisfy the same. 9.3 Waiver Under Washington Industrial Insurance Act. The foregoing indemnity is specifically intended to constitute a waiver of each party(s immunity under Washington's Industrial Insurance Act, Chapter 51 RCW, as respects the other party only, and only to the extent necessary to provide the indemnified party with a full and complete indemnity of claims made by the indemnitor's employees. The parties acknowledge that these provisions were specifically negotiated and agreed upon by them. 10. Insurance. Each Party shall maintain its own insurance and/or self-insurance for its liabilities from damage to property and /or injuries to persons arising out of its activities associated with this Agreement as it deems reasonably appropriate and prudent. The maintenance of, or lack thereof of insurance and/or self-insurance shall not limit the liability of the indemnifying part to the indemnified party(s). Each Party shall provide the other with a certificate of insurance or letter of self-insurance annually as the case may be. 11. Compliance with Laws. In the performance of its obligations under this Agreement, each party shall comply with all applicable federal, state, and local laws, rules and regulations. 12. Default. If either the County or the City fails to perform any act or obligation required to be performed by it hereunder, the other party shall deliver written notice of such failure to the non- performing party. The non -performing party shall have fifteen (15) days after its receipt of such notice in which to correct its failure to perform the act or obligation at issue, after which time it shall be in default ("Default") under this Agreement; provided, however, that if the non-performance is of a type that could not reasonably be cured within said fifteen (15) day period, then the non -performing party shall not be in Default if it commences cure within said fifteen (15) day period and thereafter diligently pursues cure to completion. 13. Early Termination. 13.1 Termination by the County. Except as provided in Section 13.3 below, the County may terminate this Agreement at any time, with or without cause, upon not less than thirty (30) days Diversion Center Agreement City of Edmonds IGA-2023-10 Page 4 of 7 Packet Pg. 218 7.10.a advance written notice to the City. The termination notice shall specify the date on which the Agreement shall terminate. 13.2 Termination by the City. The City may terminate this Agreement at any time, with or without cause, upon not less than thirty (30) days advance written notice to the County. The termination notice shall specify the date on which the Agreement shall terminate, the grounds for termination, and the specific plans for accommodating the affected participants. 13.3 Lack of Funding. This Agreement is contingent upon governmental funding and local legislative appropriations. In the event that funding from any source is withdrawn, reduced, limited, or not appropriated after the effective date of this Agreement, this Agreement may be terminated by the County immediately by delivering written notice to the City. The termination notice shall specify the date on which the Agreement shall terminate. 14. Notices. All notices required to be given by any party to the other party under this Agreement shall be in writing and shall be delivered either in person, by United States mail, or by electronic mail (email) to the applicable Administrator or the Administrator's designee. Notice delivered in person shall be deemed given when accepted by the recipient. Notice by United States mail shall be deemed given as of the date the same is deposited in the United States mail, postage prepaid, and addressed to the Administrator, or their designee, at the addresses set forth in Section 3 of this Agreement. Notice delivered by email shall be deemed given as of the date and time received by the recipient. 15. Miscellaneous. 15.1 Entire Agreement; Amendment. This Agreement constitutes the entire agreement between the parties regarding the subject matter hereof, and supersedes any and all prior oral or written agreements between the parties regarding the subject matter contained herein. This Agreement may not be modified or amended in any manner except by a written document executed with the same formalities as required for this Agreement and signed by the party against whom such modification is sought to be enforced. 15.2 Conflicts between Attachments and Text. Should any conflicts exist between any attached exhibit or schedule and the text or main body of this Agreement, the text or main body of this Agreement shall prevail. 15.3 Governing Law and Venue. This Agreement shall be governed by and enforced in accordance with the laws of the State of Washington. The venue of any action arising out of this Agreement shall be in the Superior Court of the State of Washington, in and for Snohomish County. In the event that a lawsuit is instituted to enforce any provision of this Agreement, the prevailing party shall be entitled to recover all costs of such a lawsuit, including reasonable attorney's fees. 15.4 Interpretation. This Agreement and each of the terms and provisions of it are deemed to have been explicitly negotiated by the parties, and the language in all parts of this Agreement shall, in all cases, be construed according to its fair meaning and not strictly for or against either of the parties hereto. The captions and headings in this Agreement are used only for convenience and are not intended to affect the interpretation of the provisions of this Agreement. This Agreement shall be construed so that wherever applicable the use of the singular number shall include the plural number, and vice versa, and the use of any gender shall be applicable to all genders. Diversion Center Agreement City of Edmonds IGA-2023-10 Page 5 of 7 Packet Pg. 219 7.10.a 15.5 Severability. If any provision of this Agreement or the application thereof to any person or circumstance shall, for any reason and to any extent, be found invalid or unenforceable, the remainder of this Agreement and the application of that provision to other persons or circumstances shall not be affected thereby, but shall instead continue in full force and effect, to the extent permitted by law. 15.6 No Waiver. A party's forbearance or delay in exercising any right or remedy with respect to a Default by the other party under this Agreement shall not constitute a waiver of the Default at issue. Nor shall a waiver by either party of any particular Default constitute a waiver of any other Default or any similar future Default. 15.7 No Assignment. This Agreement shall not be assigned, either in whole or in part, by either party without the express written consent of the other party, which may be granted or withheld in such party's sole discretion. Any attempt to assign this Agreement in violation of the preceding sentence shall be null and void and shall constitute a Default under this Agreement. 15.8 Warranty of Authority. Each of the signatories hereto warrants and represents that he or she is competent and authorized to enter into this Agreement on behalf of the party for whom he or she purports to sign this Agreement. 15.9 Independent Contractor. The County will perform all Services under this Agreement as an independent contractor and not as an agent, employee, or servant of the City. The County shall be solely responsible for control, supervision, direction and discipline of its personnel, who shall be employees and agents of the County and not the City. The County has the express right to direct and control the County's activities in providing the Services in accordance with the specifications set out in this Agreement. The City shall only have the right to ensure performance. 15.10 No Joint Venture. Nothing contained in this Agreement shall be construed as creating any type or manner of partnership, joint venture or other joint enterprise between the parties. 15.11 No Separate Entity Necessary. The parties agree that no separate legal or administrative entities are necessary to carry out this Agreement. 15.12 Ownership of Property. Except as expressly provided to the contrary in this Agreement, any real or personal property used or acquired by either party in connection with its performance under this Agreement will remain the sole property of such party, and the other party shall have no interest therein. 15.13 No Third Party Beneficiaries. This Agreement and each and every provision hereof is for the sole benefit of the City and the County. No other persons or parties shall be deemed to have any rights in, under or to this Agreement. 15.14 Force Majeure. In the event either party's performance of any of the provisions of this Agreement become impossible due to circumstances beyond that party's control, including without limitation, force majeure, strikes, embargoes, shortages of labor or materials, governmental regulations, acts of God, war or other strife, that party will be excused from performing such obligations until such time as the Force Majeure event has ended and all facilities and operations have been repaired and/or restored. Diversion Center Agreement City of Edmonds IGA-2023-10 Page 6 of 7 Packet Pg. 220 7.10.a 15.15 Execution in Counterparts. This Agreement may be executed in two or more counterparts, each of which shall constitute an original and all of which shall constitute one and the same agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first above written SNOHOMISH COUNTY: THE CITY OF EDMONDS: Dave Somers Date Mike Nelson Snohomish County Executive City of Edmonds Mayor Approved as to form only: Approved as to form only: Date Deputy Prosecuting Attorney Date City Attorney Date Diversion Center Agreement City of Edmonds IGA-2023-10 Page 7 of 7 Packet Pg. 221 7.11 City Council Agenda Item Meeting Date: 02/21/2023 Parks & Recreation Staff Job Descriptions (Parks Maint and Rec Leader: Gymnastics) Staff Lead: Angie Feser/Shannon Burley Department: Parks, Recreation & Human Services Preparer: Angie Feser Background/History The Parks, Recreation & Human Services (PRHS) Department is bringing to the City Council two updated job descriptions for consideration and approval as required. These include Parks Maintenance Laborer LTE and Recreation Leader - Gymnastics. Park Maintenance Laborer - Limited Term Em This is a new position approved by City Council through the 2023 budget process to replace the Parks Maintenance Seasonal Laborer. As a new position, there is no previous job description so the attachment is the final proposed document with no redlined version. Recreation Leader - Gymnastics This existing part-time position job description was last updated in 2012. Attached are both a redline and clean version of the job description. The recent AFSCME salary survey also revised the position to a classification of NE 23 and in alignment with all other Recreation Leaders (Preschool and Day Camp) for equity. These positions are included in the 2023 adopted budget and therefore is not a request for additional positions or budget allocation. Staff Recommendation Staff recommends the City Council accept the Parks Maintenance Laborer proposed job description and the Recreation Leader - Gymnastics job description revision and wage range update as proposed. Attachments: 23-02 Parks Maintenance Laborer LTE Recreation Leader - Gymnastics REDLINE Recreation Leader - Gymnastics Packet Pg. 222 7.11.a City of EDMONDS Washington Parks Maintenance Laborer f fil:4fiG Department: Parks, Recreation & Human Services Pay Grade: Hourly: H-10 Teamsters: B Bargaining Unit: Hourly (up to 347 hours worked) Teamsters (after 347 hours worked) FLSA Status: Non -Exempt Revised Date: February 2023 Reports To: Parks Maintenance Manager POSITION PURPOSE: Parks Maintenance Laborers perform a variety of routine grounds maintenance work for City parks and facilities and assist with a variety of special projects as assigned. Under close supervision, assists with the cleaning and maintaining City parks, trails, open spaces, recreation facilities and amenities and other city - owned locations; plants, fertilizes and maintains lawns, plants, trees, shrubs and landscaped areas; operates and maintains a variety of tools and equipment. Per the Teamsters CBA, this position is eligible for partial union membership after 347 hours worked in a twelve- month consecutive period. (See CBA 1.2) ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position -specific duties. • Performs landscaping and beautification activities within City parks, trails, open spaces, recreation facilities and park amenities and around City buildings including trimming, planting, fertilizing and caring for trees, and shrubs; planting, watering, edging, raking and weeding landscaped areas and hanging baskets using hand tools and small equipment. • Performs janitorial cleaning and maintenance of park restrooms. • Picks up litter and empty trash receptacles for throughout the city park system and public locations. • Operates a variety of equipment and tools including, but not limited to: riding lawn mower, ballfield groomer, line trimmer, hedge trimmer, backpack blower, pressure washer, and pole saw. • Assists in the installation, repair, replacement and service to turf and landscape irrigation systems. • Assists with maintenance work as assigned including plumbing, sanding, painting and simple structural repairs. • Assist with the city's beautification program which includes: planting, weeding and watering of hanging baskets and annuals, perennials, trees and shrubs in city streets and public landscape beds and areas. • Assist with Cemetery grounds maintenance which includes mowing, trimming, raking, weeding and painting. Assistance with funerals and burials as needed. • Safely drive and operate a City vehicle and obey all traffic laws. • Understand and follow current Parks, Recreation & Human Services department procedures. • Properly utilize personal protective equipment as required by department or City policy. • Performs work during evenings and on weekends and holidays as needed. • Performs other related duties as assigned that are within the scope of this position classification. Parks Maintenance Laborer Last Review Last Revis Packet Pg. 223 JOB DESCRIPTION Parks Maintenance Laborer Required Knowledge of: • Basic grounds maintenance procedures including mowing, edging, raking and weeding. • Operation and maintenance of hand tools and small equipment used in groundskeeping. • Effective communication techniques. • Basic computer and technical skills. Required Skill in: • Communicating effectively in English. • Establishing and maintaining cooperative and effective professional relationships. • Understanding and following instructions/directions. • Successfully completing work duties independently or as part of a team. 7.11.a 2 of 3 • Performing a variety of maintenance work in the preparation of and maintenance of park grounds, including plants, lawn areas and recreation and facilities and amenities. • Performing general ground maintenance duties including mowing, edging and weeding. • Utilizing tools and equipment used in grounds maintenance work. • Operating light power and mechanical equipment used in the care and maintenance of trees, shrubs and landscaped areas. • Observing health and safety regulations. MINIMUM QUALIFICATIONS: Education and Experience: • At least 18 years of age by time of hire. • Prior experience with any of the following: landscape maintenance and beautification activities including trimming, planting, fertilizing and caring for trees, and shrubs, watering, edging, raking and weeding; basic janitorial maintenance including restroom maintenance and trash clean up. • Prior experience operating job -related equipment and hand tools. • An equivalent combination of education, training and experience which allows the incumbent to successfully perform the essential functions of the position may also be considered. Required Licenses or Certifications: • CPR, First Aid, AED, and Bloodborne Pathogen Certification within 30 days date of hire. • A Valid WA State Driver's License and a five-year driving abstract acceptable to the City's insurance requirements is required for any position that will drive for City business. • A criminal background check is required following a verbal offer of employment. Criminal history is not an automatic employment disqualifier. Results are reviewed on a case -by case basis. • This is a City -identified non -DOT safety sensitive position. WORKING CONDITIONS: Environment: • Indoor and outdoor work environment. • Outdoor work includes varying weather conditions. • Driving a vehicle to conduct work. • Regular exposure to fumes, dust and odors. • Noise from equipment operation. Parks Maintenance Laborer Last Review Last Revis Packet Pg. 224 JOB DESCRIPTION Parks Maintenance Laborer 7.11.a 3 of 3 Physical Abilities: To be successful in this position incumbent must be able to perform the below physical tasks with or without a reasonable accommodation • Constantly seeing, hearing, speaking or otherwise communicating with others. • Frequently standing, walking, bending, kneeling, crouching, twisting at the waist, reaching above shoulders or otherwise positioning oneself to accomplish tasks. • Frequent grasping and/or using fine finger manipulation to operate tools and equipment. • Frequently performs repetitive sometimes strenuous motions. • Occasionally operating a computer keyboard (typing) and other office equipment. • Occasionally sitting or otherwise remaining in a stationary position. • Occasionally lifting, carrying, pushing, pulling or otherwise moving or transporting up to 50 lbs. • Occasionally drive/operate a City vehicle. • Occasionally ascending/descending ladders. Hazards: • Contact with potentially dissatisfied individuals. • Noisy work areas. • Exposure to herbicides and other flower/plant chemicals and/or fumes. • Physical contact with and exposure to flowers, plants and pollen and possibly insects. • Outside temperature extremes, direct sunlight Incumbent Signature: Department Director: Date: Date: Parks Maintenance Laborer Last Review Last Revis Packet Pg. 225 7.11.b City of EDMONDS Washington RECREATION LEADER - Gymnastics Department: Parks, Recreation & Cultural Human Pay Grade: NE-224 Services Bargaining Unit: SEIUAFSCME Council 2 FLSA Status: Non Exempt Revised Date: QGteber20121'ebruary 2023 Reports To: Recreation SeardoRater - ssSupervisor POSITION PURPOSE: Under general supervision, this position is responsible for eeaGhes—coaching and instructiags. gymnastics, youth fitness and creative movement to children ages 2-6 ears el mid -teen. Researches, develops and presents various curriculum; instructs and/or coaches assigned classes; implements appropriate instruction based on class/age levels; ensures a safe environment for instructors and participants_; premetes G� sty Parks a„d ReGreatiGR Pregrais. Candidate should have strong organizational, leadership and communication skills with a commitment to Drovidina aualitv recreation and instruction activities to each and every participant ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by ah employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position -specific duties. • Teaches, instructs, and coaches age appropriate curriculum/instruction in gymnastics, youth fitness and creative movement. • Interacts er a daily bas's with participants, and communicates with parents as needed/necessary. • Provide leadership and effective problem -solving skills • Coach Rhythmic Gymnastics Team, including communicating with parents, attending meets, and providing equipment for the team. Must be able to arrange transportation to meet and events • Choreographs age appropriate routines and organizes supplies, lessons and outside services. . • Ensures a safe environment by checking equipment daily and using equipment properly as specifiedby the USA Gymnastics Safety Guidelines. • Uses proper skill progressions, spotting techniques and matting as dictated by USA Gymnastics guidelines and City Parks and Recreation standards. • Prepares s-role sheets, progress reports, and certificates of accomplishment/completion, • A, assists in gymnastics shows, events and other special youth fitness. • Performs set-up and clean-up of classrooms and facilities. • Applicant must be able to work eveninas. weekends and holidays as needed • Ability to work independently or as part of a team. • Understand and follow oral and written directions. • Monitor the safety of children and supervised gymnastics staff. • Handle minor emergent situations that may arise as per city policy. • Complete reports and file paperwork as needed. Required Knowledge of: • Gymnastics and youth fitness programs including USA Gymnastics Safety guidelines. • Dance and choreography skills. Recreation Leader -Gymnastics October �n1 2F packet Pg. 226 7.11.b JOB DESCRIPTION Recreation Leader —Gymnastics r d a desire t„ get ; StFUGti„r, ;r, basic Rhythmic and GiFGUs-skills and background or a desire to get instruction in this area. • Record -keeping techniques. • Leadership and supervisory methods to motivate staff. • Ability to positively influence, engage and motivate youth. • City Parks and ReGreatien standards rules nrnnor ores and n G Stnmor c • Interpersonal skills using tact, patience and courtesy. • Oral and written communication skills with an emphasis on customer service. • English usage, spelling, grammar and punctuation. Required Skill in: Developing assigned curriculum and applying safe and appropriate instruction. Communicating technical information to a wide variety of persons. Relating well with other, students, parents, and staff. Analyzing problems and providing clear solutions. Meeting schedules and time IiRestimelines. Preparing and maintaining basic records and reports. • Communicatina effectivelv orallv and in writina. Consistently provide aualitv customer service. Learn and apply new skills. Solve problems effectively and efficiently. Neatness and organizational skills. • Establishing and maintaining cooperative and effective working relationships with others. • Observing health and safety regulations. • Remaining calm in an environment that is sometimes stressful, with distractions and interruptions. • Ability to shift priorities rapidly. MINIMUM QUALIFICATIONS: Education and Experience: • AA Degree in Physical Education or Exercise Physiology • T—andtwo years of experience in gymnastics, youth fitness or creative movement classes OR an equivalent combination of education, training and experience • Prior work with the public and children. Required Licenses or Certifications: Current Forst�t A;Q CoRCPR and First Aid Gertification. Or ability to obtain by start date. • Have mead and 6indersteed—AbilitV to obtain USAG Safety Certification seise within sox menthe f h+re-(within 3-6 months of hire). • Must be able to successfully complete and pass a pre -employment background check. WORKING CONDITIONS: Recreation Leader =Gymnastics ^^tebeF 0F�^12F Packet Pg. 227 7.11.b JOB DESCRIPTION Recreation Leader —Gymnastics Environment: • Office and Classroom environment. • Constant interruptions. • Sometimes loud/noisy Physical Abilities: Must be able to perform the below ohvsical tasks with or without a reasonable accommodation: • Hearing, speaking or otherwise communicating to exchange information in person or on the phone • Reading and understanding a variety of materials • Operating a computer keyboard or other office equipment. • Sitting, standing or otherwise remaining in a stationary position for extended periods of time. • Bending at the waist, kneeling, crouching, reaching above shoulders and horizontally or otherwise positioning oneself to accomplish tasks. • Lifting/carrying or otherwise moving or transporting up to 40 lbs. Hazards: • Contact with potentially dissatisfied or abusive individuals. • Physical GeRtaGt contact with equipment or students while spotting/assisting. • Contact with sick children. • Working with or around equipment and people in motion. • Gymnastics apparatus falling hazards. • Noisy work areas. Incumbent Signature: Department Head: Date: Date: Recreation Leader =Gymnastics Packet Pg. 228 7.11.c City of EDMONDS Washington Recreation Leader - Gymnastics Department: Parks, Recreation & Human Services Pay Grade: NE-23 Bargaining Unit: AFSCME Council 2 FLSA Status: Non -Exempt Revised Date: February 2023 Reports To: Recreation Coordinator - Gymnastics POSITION PURPOSE: Under general supervision, the Recreation Leader - Gymnastics is responsible for coaching and instructing gymnastics, youth fitness and creative movement to children ages 2 years through mid -teen. This position will research, develop and present various curriculum; instruct and/or coach assigned classes; implement appropriate instruction based on class/age levels and ensure a safe environment for instructors and participants. This position is expected to regularly demonstrate strong organizational, leadership and communication skills and a commitment to providing quality recreation and instruction activities to each and every participant. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position -specific duties. • Teach, instruct, and coach age -appropriate curriculum/instruction in gymnastics, youth fitness and creative movement. • Coach Rhythmic Gymnastics Team including attending meets and providing equipment for the team; arrange transportation to meets and events as required. • Interact daily with participants and communicate with parents/guardians as necessary. • Choreograph age -appropriate routines and organize supplies, lessons and outside services. • Uses proper skill progressions, spotting techniques and matting as dictated by USA Gymnastics guidelines and Edmonds City Parks and Recreation standards. • Prepare role sheets, progress reports, and certificates of accomplishment/completion. • Assist in gymnastics shows, events and other special youth fitness programs. • Perform set-up and clean-up of classrooms and facilities. • Performs work during evenings and on weekends and holidays as needed. • Ensure a safe environment by checking equipment daily and using equipment properly as specified by the USA Gymnastics Safety Guidelines. • Monitor the safety of participants and other gymnastics staff. • Understand and follow current recreational department procedures. • Handle minor emergent situations that may arise as per city policy. • Serve as lead to Gymnastics Assistants and Instructors. • Complete reports and file paperwork as needed. • Performs other related duties as assigned that are within the scope of this position classification. Required Knowledge of: • Gymnastics and youth fitness programs including USA Gymnastics Safety guidelines. Recreation Leader - Gymnastics Last Revie Last Revis Packet Pg. 229 7.11.c 2 of 3 JOB DESCRIPTION Recreation Leader — Gymnastics • Record -keeping techniques. • Leadership methods to motivate participants and staff. • Interpersonal skills using tact, patience and courtesy. • Effective communication techniques. • Microsoft Office 365 programs such as Outlook, Word, Excel and PowerPoint. Required Skill in: • Communicating effectively in English. • Rhythmic gymnastics or a desire for instruction in this area. • Dance and choreography. • Understanding and following instructions/directions. • Establishing and maintaining cooperative and effective professional relationships. • Developing assigned curriculums. • Observing health and safety regulations. • Providing safe and appropriate instruction. • Working with and providing positive influence, engagement and motivation to youth. • Successfully completing work duties independently or as part of a team. • Consistently providing quality customer service. • Meeting schedules and timel i n e s . • Preparing and maintaining basic records and reports. • Learning and applying new skills. • Effective and efficient problem -solving techniques. • Neatness and organization. • Remaining calm and professional in stressful situations • Working effectively despite distractions and interruptions. • Effective prioritization and shifting priorities as needed. MINIMUM QUALIFICATIONS: Education and Experience: • AA Degree in Physical Education, Exercise Physiology or another related field and two years of experience in gymnastics, youth fitness or creative movement classes. • An equivalent combination of education, training and experience which allows the incumbent to successfully perform the essential functions of the position may also be considered. • experience working with the public and children preferred. Required Licenses or Certifications: • Ability to obtain USAG Safety Certification within 6 months of hire date. • Current CPR/First Aid/Bloodborne Pathogen Certification or ability to obtain by start date. • A criminal background check is required following a verbal offer of employment. Criminal history is not an automatic employment disqualifier. Results are reviewed on a case -by case basis. Recreation Leader - Gymnastics Last Revise Packet Pg. 230 7.11.c 3 of 3 JOB DESCRIPTION Recreation Leader — Gymnastics WORKING CONDITIONS: Environment: • Office and classroom environments. • Constant distractions and interruptions. • Sometimes loud and/or noisy. Physical Abilities: To be successful in this position incumbent must be able to perform the below physical tasks with or without a reasonable accommodation: • Constantly seeing, hearing, speaking or otherwise communicating with others. • Frequently standing, walking, bending, kneeling, crouching, twisting at the waist, reaching above shoulders or otherwise positioning oneself to accomplish tasks. • Frequently grasping when spotting/assisting participants. • Frequently performs repetitive motions. • Occasionally operating a computer keyboard (typing) and other office equipment. • Occasionally sitting or otherwise remaining in a stationary position. • Occasionally lifting, carrying, pushing, pulling or otherwise moving or transporting up to 60 lbs. Hazards: • Contact with potentially dissatisfied individuals. • Potential contact with sick children. • Physical contact with equipment or students while spotting/assisting. • Working with or around equipment and people in motion. • Gymnastics apparatus falling hazards. • Noisy work areas. Incumbent Signature: Date: Department Head: Date: Recreation Leader - Gymnastics Last Revisepl- I Packet Pg. 231 7.12 City Council Agenda Item Meeting Date: 02/21/2023 Recreation Staff Job Descriptions & Wage Range Update Staff Lead: Shannon Burley/Angie Feser Department: Parks, Recreation & Human Services Preparer: Angie Feser Background/History Job descriptions are required to receive City Council approval. This agenda item is the Parks, Recreation & Human Services (PRHS) Department submitting five (5) part-time hourly positions for consideration of new job description and a wage range update for Council consideration and approval. These following positions currently do not have a formal job description, so the new job description for each is attached. In addition, it was also discovered the existing wage scale is extremely low, and in some cases, below the State's minimum wage. These positions are included in the adopted in the 2023 budget and therefore, this is not a request for additional positions. The following positions are part-time hourly and have no formally adopted job descriptions - 1. Facility Attendant 2. Front Desk Receptionist 3. Day Camp Assistant 4. Gymnastics Assistant 5. Gymnastics Instructor 1 These positions have existed and been utilized for many years, however since 2019 it has been increasingly challenging to get individuals to apply for these positions. When we are able to recruit, many times they leave shortly after hiring for positions with better pay. Without these positions staffed, programs are being cancelled due to lack of adequate employees. Further, the process of recruitment and onboarding is inefficient when new employees leave shortly after completing training. Wage Scale Update Upon review, it was also discovered these positions wage scale were quite low, some below minimum wage. PRHS is proposing adjustments to these wage scales to enhance recruitment and retainage efforts. Staff is aware of Human Resources' plans to complete an hourly positions salary study later this year and as such, these recommended increases are conservative until that study is completed. An informal salary study was done regarding the Gymnastics positions to include local gymnastics facilities and municipalities in the region and the City of Edmonds wages were well below the average. Due to the positions currently being unfilled and the challenging hiring environment, staff does not propose a budget increase is needed in 2023 and the current adopted budget and salary allocations are sufficient to cover these recommended increases this year. Packet Pg. 232 7.12 The proposed adjustments are as follows: Position Current Current Range Proposed Proposed Range Class Class Facility H5 $13.50*- $16.41 H6 $16.56 - $20.13 Attendant Front Desk H5 $15.59* - $18.95 H8 $18.17 - $22.10 Receptionist Day Camp H7 $16.40 - $19.94 H7 $17.55 - $21.33 Assistant Gymnastics H5 $14.99* - $15.75 H7 $17.55 - $21.33 Assistant Gymnastics H12 $15.31* - $17.71 H10 $20.47 - $24.88 Instructor 1 *The 2023 State of Washington Minimum Wage is $15.74 For reference, while researching these pay rates, staff was able to confirm that the following positions/pay are available in Edmonds at this time: Food Service - starts at $19 / hr Line Cook - starts at $21 / hr Dishwasher - starts at $18 / hr Staff Recommendation Staff recommends the City Council approve the five (5) new job descriptions and proposed wage scale update. Attachments: Facility Attendant Front Desk Receptionist Day Camp Assistant Gymnastics Assistant Gymnastics Instructor 1 Packet Pg. 233 7.12.a City of EDMONDS Washington Facility Attendant Department: Parks, Recreation & Human Services Pay Grade: H-6 Bargaining Unit: Hourly FLSA Status: Non -Exempt Revised Date: February 2023 Reports To: Recreation Supervisor POSITION PURPOSE: Under the direct supervision of the Recreation Supervisor, this position is responsible for closely monitoring programs and rentals at the Frances Anderson Center, Meadowdale Clubhouse, Edmonds Waterfront Center, Edmonds Plaza Room and/or other locations as assigned. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may o not be required to perform all duties listed and may be required to perform additional, position -specific duties. • Open and close facility as assigned. � • Closely monitor the use of the facility and provide access to customers. c • Oversee users when cleaning the areas used for the activities and perform minor cleaning functions. 41 • Maintain facility safety procedures, report injuries and safety hazards. • Interact with diverse populations of all ages in a friendly and supportive manner. • Handle minor emergent situations that may arise as per city policy. • Assist with site operations as outlined in the program handbook. • Complete reports and file paperwork as needed. Q • Performs work during evenings and on weekends and holidays as needed. • Understand and follow current recreational department procedures. • Performs other related duties as assigned that are within the scope of this position classification. c a� Required Knowledge of: E • Interpersonal skills using tact, patience, and courtesy. • Effective communication techniques. Q Required Skill in: • Effective and efficient problem -solving techniques. • Preparing and maintaining basic records and reports. • Communicating effectively in English. • Neatness and organizational skills. • Establishing and maintaining cooperative and effective professional relationships. • Observing health and safety regulations. Facility Attendant Last Revis Packet Pg. 234 JOB DESCRIPTION Facility Attendant • Working independently within established guidelines. • Consistently providing quality customer service. • Remaining calm and professional in stressful situations MINIMUM QUALIFICATIONS: Education and Experience: • Minimum 18 years of age. • Prior experience working with the public. 7.12.a 2 of 2 Required Licenses or Certifications: • Current CPR/First Aid/Bloodborne Pathogen Certification or ability to obtain by start date. • A criminal background check is required following a verbal offer of employment. Criminal history is not an automatic employment disqualifier. Results are reviewed on a case -by case basis. WORKING CONDITIONS: Environment: • Indoor and outdoor environment. • Sometimes loud/noisy. Physical Abilities: To be successful in this position incumbent must be able to perform the below physical tasks with or without a reasonable accommodation: • Constantly seeing, hearing, speaking or otherwise communicating with others. • Frequently standing, walking, bending, kneeling, crouching, twisting at the waist, reaching above shoulders or otherwise positioning oneself to accomplish tasks. • Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus in order to maintain surveillance of participants and employees. • Frequently performs repetitive motions. • Occasionally walk up and down stairs. • Occasionally sitting or otherwise remaining in a stationary position. • Occasionally lifting, carrying, pushing, pulling or otherwise moving or transporting up to 50 lbs. Hazards: • Potential contact with potentially dissatisfied or abusive individuals. • Potential contact with sick children. • Noisy work areas. Incumbent Signature: Date: Department Director: Date: a Facility Attendant Last Revis Packet Pg. 235 7.12.b City of EDMONDS Washington Front Desk Receptionist Department: Parks, Recreation & Human Services Pay Grade: H-8 Bargaining Hourly FLSA Status: Non -Exempt Unit: Revised Date: February 2023 Reports To: Recreation Supervisor POSITION PURPOSE: Under general supervision, performs basic customer service functions to assist Parks and Recreation customers; greeting facility guests, assisting with program registrations, processing facility rentals and answering questions about recreation classes, rental facilities, and events; collecting fees and providing receipts for classes and drop -in use and monitoring facility use to include securing building during evening and weekend shifts. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position -specific duties. • Performs various clerical duties including answering telephones and greeting visitors, providing information in person, on the telephone and/or referring to appropriate personnel. • Receives/processes registration and rental fees and provides refunds according to established procedures; prepares receipts and deposits as appropriate. • Operate office machines including computers, copiers, calculators and other office equipment as assigned. • Monitor facility use as needed including securing building during evening and weekend shifts. • Performs a variety of special duties, projects or activities of assigned department. • Understand and follow current recreational department procedures. • Performs work during evenings and on weekends and holidays as needed. • Performs other related duties as assigned that are within the scope of this position classification. Required Knowledge of: • Principles of customer service and public relations. • Interpersonal skills using tact, patience, and courtesy. • Proper telephone and email etiquette. • Effective communication techniques. • Modern office procedures, methods and equipment including computers and computer applications sufficient to perform assigned work; specifically, Microsoft Office 365 programs and registration and rental software. • Policies and objectives of assigned program and activities. Front Desk Receptionist Last Review Last Revis Packet Pg. 236 7.12.b JOB DESCRIPTION 2 of 3 Front Desk Receptionist Required Skill in: • Communicating effectively in English. • Consistently providing quality customer service. • Record -keeping techniques. • Performing clerical duties in support of an assigned office. • Answering telephones and greeting the public courteously. • Operating office equipment including but not limited to computers, calculators, scanners, and copiers • Accurately applying basic math functions. • Understanding and following instructions/directions. • Maintaining records according to department policy and local regulations. • Observing health and safety regulations. • Establishing and maintaining cooperative and effective professional relationships. • Successfully completing work duties independently or as part of a team. • Remaining calm and professional in stressful situations • Effective prioritization and shifting priorities as needed. • Neatness and organization. MINIMUM QUALIFICATIONS: Education and Experience: • High School Diploma/GED Certificate and one year of office clerical experience that includes extensive public contact. • An equivalent combination of education, training and experience which allows the incumbent to successfully perform the essential functions of the position may also be considered. Required Licenses or Certifications: • A criminal background check is required following a verbal offer of employment. Criminal history is not an automatic employment disqualifier. Results are reviewed on a case -by case basis. WORKING CONDITIONS: Environment: • Office environment. • Some interruptions. • Sometimes loud and/or noisy. Physical Abilities: To be successful in this position incumbent must be able to perform the below physical tasks with or without a reasonable accommodation: • Constantly seeing, hearing, speaking or otherwise communicating with others. • Frequent reading and understanding a variety of materials. • Frequent sitting, standing, or otherwise remaining in a stationary position for extended periods of time. • Frequently operating a computer keyboard (typing) and other office equipment. • Frequently performs repetitive motions. Front Desk Receptionist Last Revis Packet Pg. 237 JOB DESCRIPTION Front Desk Receptionist 7.12.b 3 of 3 • Occasionally bending at the waist, kneeling, crouching, reaching above shoulders and horizontally or otherwise positioning oneself to accomplish tasks. • Occasionally lifting/carrying or otherwise moving or transporting up to 40 lbs. Hazards: • Potential contact with dissatisfied members of the public. • Potential contact/interaction with sick people. • Occasionally noisy environment Incumbent Signature: Department Director: Date: Date: Front Desk Receptionist Last Revis Packet Pg. 238 7.12.c City of EDMONDS Washington Day Camp Assistant Department: Parks, Recreation & Human Services Pay Grade: H-7 Bargaining Hourly FLSA Non -Exempt Unit: Status: Revised Date: February 2023 Reports To: Recreation Leader — Day Camp POSITION PURPOSE: Under supervision, this position is responsible for assisting in providing the planning, organization, and implementation of effective, healthy, and safe school -aged youth recreation and instruction programs to include, but not limited to in a classroom -like environment, and other day camp recreation activities. Candidate should have strong organizational, leadership and communication skills with a commitment to providing quality recreation and instruction activities to each and every youth participant. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position -specific duties. • Assist with and lead youth recreation programs. • Support classroom -like operations • Provide leadership and effective problem -solving skills. • Communicate with participants and guardians in a manner that favorably represents the City of Edmonds. • Monitor the safety of children. • Handle minor emergent situations that may arise as per city policy. • Assist with site operations as outlined in the program handbook. • Complete reports and file paperwork as needed. • Open and close facility as assigned. • Understand and follow current recreational department procedures. • Performs other related duties as assigned that are within the scope of this position classification. Work is generally performed Monday through Friday and the incumbent may be assigned to either morning, afternoon shifts, or full day shifts as needed for the purpose of the program. Required Knowledge of: • Conducting safe and healthy school -aged instruction. • Record -keeping techniques. • Interpersonal skills using tact, patience and courtesy. Day Camp Assistant Last Review Last Revis Packet Pg. 239 JOB DESCRIPTION Day Camp Assistant Required Skill in: • Communicating effectively in English. • Establishing and maintaining cooperative and effective professional relationships. • Working with and providing positive influence, engagement and motivation to youth. • Planning and preparation of age -appropriate activities for youth • Preparing and maintaining basic records and reports. • Observing health and safety regulations. • Effective and efficient problem -solving techniques. • Neatness and organization. • Working effectively despite distractions and interruptions. • Remaining calm and professional in stressful situations • Effective prioritization and shifting priorities as needed. MINIMUM QUALIFICATIONS: Education and Experience: 7.12.c 2of3 • Must be 16 years of age or older. • Prior experience working with school -aged children is preferred. • One year of experience leading or teaching school -aged youth programs such as day camp or day care is preferred. Required Licenses or Certifications: • Current CPR/First Aid/Bloodborne Pathogen Certification or ability to obtain by start date. • A criminal background check is required following a verbal offer of employment. Criminal history is not an automatic employment disqualifier. Results are reviewed on a case -by case basis. WORKING CONDITIONS: Environment: • Indoor and outdoor environment • Classroom environment • Constant distractions and/or interruptions • Sometimes loud and/or noisy Physical Abilities: To be successful in this position incumbent must be able to perform the below physical tasks with or without a reasonable accommodation: • Constantly seeing, hearing, speaking or otherwise communicating with others. • Frequently standing, walking, bending, kneeling, crouching, twisting at the waist, reaching above shoulders or otherwise positioning oneself to accomplish tasks. • Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus in order to maintain surveillance of participants and employees. • Frequently performs repetitive motions. • Occasionally walk up and down stairs Day Camp Assistant Last Revis Packet Pg. 240 JOB DESCRIPTION Day Camp Assistant • Occasionally operating a computer keyboard (typing) and other office equipment. • Occasionally sitting or otherwise remaining in a stationary position. • Occasionally lifting, carrying, pushing, pulling or otherwise moving or transporting up to 50 lbs. Hazards: • Potential contact with potentially dissatisfied or abusive individuals. • Potential contact with sick children Incumbent Signature: Department Head: Date: Date: 7.12.c 3of3 Day Camp Assistant Last Revis Packet Pg. 241 7.12.d City of EDMONDS Washington Gymnastics Assistant Department: Parks, Recreation & Human Services Pay Grade: H-7 Bargaining Unit: Hourly FLSA Status: Non -Exempt Revised Date: February 2023 Reports To: Recreation Leader - Gymnastics POSITION PURPOSE: Under supervision, the Gymnastics Assistant will support coaches with the gymnastics programs offered by the City of Edmonds. This position will work alongside other coaches to assist with preschool classes, school age classes, birthday parties, summer camps, and day camps. This position is expected to aid in creating a safe, fun, and positive environment for students to thrive in their gymnastics experiences. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position -specific duties. • Assist with instructing participants ages 2 years through mid -teen in recreational level gymnastics and other related classes. • Learn and use proper skill progressions, spotting techniques and matting as dictated by USA Gymnastics guidelines and Edmonds City Parks & Recreation standards. • Provide a safe environment by assisting with daily equipment checks and regularly using equipment properly as specified by the USA Gymnastics Safety Guidelines. • Assist with camps, birthday parties and other special events. • Understand and follow recreational department procedures. • Performs work during evenings and on weekends and holidays as needed. • Performs other related duties as assigned that are within the scope of this position classification. Required Knowledge of: • Gymnastics and youth fitness programs. • Record -keeping techniques. • Interpersonal skills using tact, patience and courtesy. • Effective communication techniques. Preferred Skill in: • Communicating effectively in English. • Rhythmic gymnastics or a desire for instruction in this area. • Dance and choreography. • Understanding and following instructions/directions. • Establishing and maintaining cooperative and effective professional relationships. Gymnastics Assistant Last Revi Packet Pg. 242 JOB DESCRIPTION Gymnastics Assistant • Observing health and safety regulations. • Providing safe and appropriate instruction. • Successfully completing work duties independently or as part of a team. • Consistently providing quality customer service. • Preparing and maintaining basic records and reports. • Effective and efficient problem -solving techniques. • Neatness and organization. • Working effectively despite distractions and interruptions. MINIMUM QUALIFICATIONS: Education and Experience: • Minimum 16 years of age. • Prior experience working with the public and children. • Basic gymnastics and/or sports experience preferred. • Depending on experience, 40-60 hours of training with experienced staff will be required. Required Licenses or Certifications: 7.12.d 2 of 3 • Current CPR/First Aid/Bloodborne Pathogen Certification or ability to obtain within 90 days of hire date. • A criminal background check is required following a verbal offer of employment. Criminal history is not an automatic employment disqualifier. Results are reviewed on a case -by case basis. WORKING CONDITIONS: Environment: • Classroom environment • Constant distractions and interruptions • Sometimes loud and/or noisy Physical Abilities: To be successful in this position incumbent must be able to perform the below physical tasks with or without a reasonable accommodation: • Constantly seeing, hearing, speaking or otherwise communicating with others. • Frequently standing, walking, bending, kneeling, crouching, twisting at the waist, reaching above shoulders or otherwise positioning oneself to accomplish tasks. • Frequently grasping when spotting/assisting participants. • Frequently performs repetitive motions. • Occasionally operating a computer keyboard (typing) and other office equipment. • Occasionally sitting or otherwise remaining in a stationary position. • Occasionally lifting, carrying, pushing, pulling or otherwise moving or transporting up to 60 lbs. Hazards: • Contact with potentially dissatisfied individuals. • Potential contact with sick children. • Physical contact with equipment or students while spotting/assisting. Gymnastics Assistant Last Revi Packet Pg. 243 JOB DESCRIPTION Gymnastics Assistant • Working with or around equipment and people in motion. • Gymnastics apparatus falling hazards. • Noisy work areas. Incumbent Signature: Department Director: Date: Date: 7.12.d 3 of 3 Gymnastics Assistant Last Revi Packet Pg. 244 7.12.e City of EDMONDS Washington Gymnastics Instructor 1 Department: Parks, Recreation & Human Services Pay Grade: H-10 Bargaining Unit: Hourly FLSA Status: Non -Exempt Revised Date: February 2023 Recreation Leader - Reports To: Gymnastics POSITION PURPOSE: Under general supervision, the Gymnastics Instructor 1 will instruct gymnastics programs offered by the City of Edmonds. This position will work alongside other coaches instructing preschool classes, school age classes, birthday parties, summer camps, and day camps. This position is expected to create a safe, fun, and positive environment enabling participants to thrive in their gymnastics experiences. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position -specific duties. • Instruct participants ages 2 years through mid -teen in recreational level gymnastics, circus and rhythmic related classes. • Learn and apply proper skill progressions, spotting techniques and matting as dictated by USA Gymnastics guidelines and Edmonds City Parks & Recreation standards. • Ensure a safe environment by checking equipment daily and using equipment properly as specified by the USA Gymnastics Safety Guidelines. • Assist with camps, birthday parties and other special events. • Understand and follow current recreational department procedures. • Performs work during evenings and on weekends and holidays as needed. • Performs other related duties as assigned that are within the scope of this position classification Required Knowledge of: • Gymnastics and youth fitness programs including USA Gymnastics Safety guidelines. • Record -keeping techniques. • Interpersonal skills using tact, patience and courtesy. • Effective communication techniques. Required Skill in: • Communicating effectively in English. • Rhythmic gymnastics or a desire for instruction in this area. • Dance and choreography. • Understanding and following instructions/directions. • Establishing and maintaining cooperative and effective professional relationships. • Observing health and safety regulations. Gymnastics Instructor 1 Last Revis Packet Pg. 245 JOB DESCRIPTION Gymnastics Instructor 1 • Providing safe and appropriate instruction. • Successfully completing work duties independently or as part of a team. • Consistently providing quality customer service. • Preparing and maintaining basic records and reports. • Effective and efficient problem -solving techniques. • Neatness and organization. • Working effectively despite distractions and interruptions. MINIMUM QUALIFICATIONS: Education and Experience: • Minimum 16 years of age. 7.12.e 2of3 • At least one year of experience working with the public and children including at least six months of basic gymnastics and/or sports experience. • Depending on experience, 40-60 hours of training with experienced staff will be required. Required Licenses or Certifications: • USAG Risk Management Safety Course Completion or complete handbook review within 6 months of hire date. • Current CPR/First Aid/Bloodborne Pathogen Certification or ability to obtain within 90 days of hire date • A criminal background check is required following a verbal offer of employment. Criminal history is not an automatic employment disqualifier. Results are reviewed on a case -by case basis. WORKING CONDITIONS: Environment: • Classroom environment. • Constant distractions and interruptions. • Sometimes loud and/or noisy. Physical Abilities: To be successful in this position incumbent must be able to perform the below physical tasks with or without a reasonable accommodation: • Constantly seeing, hearing, speaking or otherwise communicating with others. • Frequently standing, walking, bending, kneeling, crouching, twisting at the waist, reaching above shoulders or otherwise positioning oneself to accomplish tasks. • Frequently grasping when spotting/assisting participants. • Frequently performs repetitive motions. • Occasionally operating a computer keyboard (typing) and other office equipment. • Occasionally sitting or otherwise remaining in a stationary position. • Occasionally lifting, carrying, pushing, pulling or otherwise moving or transporting up to 60 lbs. Hazards: • Contact with potentially dissatisfied individuals. • Potential contact with sick children. • Physical contact with equipment or students while spotting/assisting. Gymnastics Instructor 1 Last Revis Packet Pg. 246 JOB DESCRIPTION Gymnastics Instructor 1 • Working with or around equipment and people in motion. • Gymnastics apparatus falling hazards. • Noisy work areas. Incumbent Signature: Department Director: Date: Date: 7.12.e 3of3 Gymnastics Instructor 1 Last Revis Packet Pg. 247 7.13 City Council Agenda Item Meeting Date: 02/21/2023 Risk Management Policy Staff Lead: Dave Turley Department: Administrative Services Preparer: Dave Turley Background/History The City does not have a formal Risk Management Policy approved. This draft policy was brought to Finance Committee for review on September 13, 2022, January 31, 2023, and February 14, 2023. Staff Recommendation Approve on Consent. N/A Attachments: Risk Management Policy_Draft Packet Pg. 248 7.13.a City of Edmonds RISK MANAGEMENT POLICIES 1.0 STATEMENT OF PURPOSE The mission of the Risk Management function of the City of Edmonds is to minimize the cost of risk and to maximize protection of City employees and its assets. The Risk Management Program at the City of Edmonds establishes a coordinated program for the processing, adjudication and determination of claim and litigation against the City, its elected officials, officers, and employees. 2.0 RISK MANAGEMENT PROGRAM The Risk Management Program shall be included in the City of Edmonds Human Resource Department. 3.0 MANAGEMENT AND CONTROL OF THE RISK MANAGEMENT PROGRAM • The management and control of the City's Risk Management Program shall be the function of the Risk Manager. • The Risk Manager shall have authority to establish rules and procedures consistent with Council policy to ensure the safety and well-being of employees and the public while on or using City property. • These rules shall be drawn to aid in keeping the City's liability to a minimum and premiums for insurance as low as possible consistent with the insurance requirements and the exposures insured. • The Risk Management Program shall be established as part of the function of the Human Resources department, under control of the department Director with the Administrative Service Director serving as the alternate in the absence of the Human Resources Director. • The City Safety & Disaster Coordinator shall be assigned to the Department of Human Resources. • The City Attorney shall serve as the legal advisor to Risk Management 1036=11,11111*1 • The Risk Manager shall be responsible for reviewing, assessing and controlling the exposures to City employees, property and the general public. • The Risk Manager shall identify and analyze risks to the City and make recommendations to the Mayor and City Council regarding insurance coverage's, reserves, Self -insured retention (SIR) levels, loss prevention, and general risk issues. • The Risk Manager shall review the City's loss reports and annual Risk Pool report annually with the City Council. Created September 2022 Page 1 Risk Management Policy Packet Pg. 249 7.13.a 4.0 SAFETY AND LOSS PREVENTION Safety and Loss Prevention Policies and Procedures shall be maintained by the Risk Manager. • All mandated trainings shall be maintained by the Safety and Disaster Coordinator and approved by the Risk Manager. • Policies and procedures will be reviewed and updated to ensure compliance. 5.0 INSURANCE POLICIES Liability and property policies will be maintained by the Human Resources department. Copies of all Certificates of Insurance certificates issued on behalf of the City shall be maintained by the Human Resources department. I:- 1=Z1xd07:711.1 • Complete and accurate records regarding all claims against or by the City shall be maintained by the Human Resources department. • Files shall include but are not limited to claimants name, address, description of claim and determination. • Loss Runs shall be maintained prepared and available at least once per year or as needed. 7.0 CLAIMS AND LITIGATION The Risk Manager shall be the main point of contact with the City's Risk Pool for all claims and litigation. 8.0 RISK EVALUATION COMMITTEE • The Risk Manager and the City Attorney shall meet as needed to review claims and litigation. • The City Council shall be updated on large claims, or those with the potential of litigation. 9.0 SETTLEMENT FUND • A fund for small claim settlement of those claims not covered by the City's insurance through the Risk Pool and for immediate claims expenses and costs shall be established in the budget. • Payments drawn on the account will require the authorization of these positions: 1. Risk Manager 2. City Attorney • The balance of the fund shall be $25,000 with no draft drawn on the account in excess of $5,000. Created September 2022 Page 2 Risk Management Policy Packet Pg. 250 7.13.a 10.0 PLACEMENT OF INSURANCE The Risk Manager may engage one or more Consultant/Broker(s) to assist and advise the City in the placement of insurance for those losses not covered by insurance through the risk pool and other lines as deemed appropriate by the Risk Manager. Insurance carried by the City shall be obtained through negotiations directed by the Consult/Broker or the Risk Manager and when deemed necessary and to the best interests of the City, by competitive process solicited by the Consult/Broker or the Risk Manager and shall be awarded to the insurance agents and/or companies who agree to furnish the coverage required at the lowest and best price consistent with good service and security. 11.0 AUTHORIZED INSURANCE The coverages set forth below are intended as guidelines to the Risk Manager. The following insurance may be carried in accordance with applicable rules and regulations. • Fire insurance covering all buildings owned or occupied by the City in amounts as recommended by the Risk Manager or Risk Pool. • Comprehensive liability insurance covering elected City officials, the City's officers, agents and employees while acting in the discharge of their duties within the scope of their employment and/or under the direction of the City. • Fidelity bonds protecting the members of the Council against loss occasioned by fraud or dishonesty of officers and employees of the City. • Workers' Compensation insurance covering all employees of the City, in accordance with the laws of the State of Washington governing Workers' Compensation. • Casualty, fire and theft insurance covering City property. • Burglary and robbery insurance covering City property. • Boiler and pressure vessel property damage insurance covering steel boilers and other pressure vessels and property limits deemed sufficient by the Risk Manager and Risk Pool. • Underground and Above Ground Storage Tank coverage. • Any other insurance coverage deemed appropriate such as inland marine, money and securities, performance bonds or as the Council may authorize. Created September 2022 Page 3 Risk Management Policy i� Packet Pg. 251 7.13.a 12.0 INSURABLE VALUE — BUILDINGS AND CONTENTS • The insurable value of a building shall be defined as the replacement cost of the building less the non insurable items set forth in the City's property insurance forms. • The term "contents" as used in connection with insurance shall be defined to include all personal property not specifically excluded by the terms of the standard form for fire insurance policies. The valuation of contents, for insurance purposes, shall be the full replacement cost or the actual cash value of the insured property. • Uninsured property normally is defined as that which cannot be replaced after a loss by standard fire/EC policies. Personal property brought on work sites by employees usually is not insured. Verifiable losses of uninsured property may be replaced or repaired using actual cash value. • Acquisition of property (real and personal) will be reported to Risk Management each year. The statement of values with insurance carriers will be updated as required by the Risk Pool and carriers as necessary. Acquisition of larger parcels of improved real property will be reported to Risk Management upon acquisition. Disposition of real and personal property will be updated annually with the Risk Pool and carriers as necessary. 13.0 LIABILITY CLAIM MANAGEMENT • All claims against the City require a notarized claim form to be filed with the City Clerk. Upon receipt, the City Clerk shall forward the claim to the designated employee who will submit the claim to the Risk Pool and contact named departments for additional information. • All investigative materials will be forwarded to the Risk Manager. Should insurance carriers be involved, the Risk Manager shall notify those companies. Claims will be managed on a "need -to -know" basis. City officials and employees that are involved or need to be involved in the claim will be notified. The City Attorney will be notified of all claims that involve bodily injury or death. 14.0 SETTLEMENT OF LOSSES Risk Manager shall have the authority to settle small claims, not to exceed $5,000 that are not covered by the City's insurance coverage through the Risk Pool. Claims will be reviewed with the City Attorney. Claims made for more than $5,000 will be brought forward to the City Council Finance Committee for review. Created September 2022 Page 4 Risk Management Policy Packet Pg. 252 7.13.a 15.0 PROPERTY LOSS REPORTING Although most property losses are not insured, a property loss reporting system enables the gathering of loss data that helps determine the following: • Property insurance deductibles • Budget line items for replacement of uninsured losses. • Property inventory updates Property losses that should NOT be reported under this procedure are: • Vehicular accident damages that were reported under Section 13.4 — Automobile/Equipment Accident • Routine losses that are budgeted by Departments and where a loss accounting system is already in use. Examples would be vandalized signs, picnic tables, turf damage at parks, etc. • Routine wear and tear of equipment or machinery Property losses that should be reported under this procedure are: THEFT: Any theft of City owned property. All thefts must be reported to the law enforcement agency having jurisdiction. • VANDALISM: Any vandalism that is not a routine budgeted loss • FIRE: Any property loss that occurs as a result of fire, flood, earthquake, windstorm, explosion or act of God. isZ�1����K�]►�I,�����17�7:�►���r�1:��9:�J/_V/_�el�Jl�►��i 16.0 RISK RESERVE FUND The Risk Reserve Fund as established by Ordinance 3891 shall be expended for the administration, settlement, allocated expense of claims brought against the City, its officers, agents, commissioners and employees that are not covered by the City's insurance coverages either through the Risk Pool or through the purchase of additional coverages. An account will exist to pay small claims not covered by insurance coverage through the Risk Pool or through purchased additional policies. The account balance will be maintained at $25,000. Drafts drawn on that account will require the authorization of: the Risk Manager; and that of the City Attorney. Budget amendments will be submitted as needed in order to maintain the Risk Fund to the maximum level established. Departments may be charged for payments made from the Risk Reserve fund as deemed appropriate by the Director of Administrative Services. Created September 2022 Page 5 Risk Management Policy Packet Pg. 253 7.13.a 17.0 RISK RESERVE FUND CONTROLS • The Risk Reserve Fund will require two (2) authorizations. 1. Risk Manager 2. City Attorney • Each claim payment shall include an authorization signed by the two (2) above listed position. The authorization shall be presented as the means to initiate payment. A copy of each authorization shall be by the Human Resources and Risk Management Department. • A full Release of Damages shall be secured from the claimant(s) prior to making payment. • The Release of Damages and the payment authorization shall become part of the permanent claims record. • All payments made to claimants shall be through the City's Department of Administrative Services. Created September 2022 Page 6 Risk Management Policy Packet Pg. 254 7.14 City Council Agenda Item Meeting Date: 02/21/2023 Summer Market and Edmonds SpringFest Event Contracts Staff Lead: Shannon Burley Department: Parks, Recreation & Human Services Preparer: Shannon Burley Background/History The Council authorizes Event Agreements on behalf the City of Edmonds. In 2022 the special events of Summer Market and SpringFest both took place on their typical dates. City Staff is presented Event Agreements for the Summer Market and Edmonds SpringFest on February 14, 2023 in the Parks and Public Works Committee Meeting where it was recommended to be placed on the consent agenda. Staff Recommendation Staff recommendation is the City Council support the Event Agreement between the City of Edmonds and the Edmonds -South Snohomish County Historical Society for the Summer Market and the Event Agreement between the City of Edmonds and Urban Craft Uprising for Edmonds SpringFest. Approval will authorize the Mayor to sign the contracts. Narrative The Event Agreements are very similar to agreement in previous years. All event producers are required to follow the COVID guidelines set forth by the State of Washington and the Snohomish County Health Department at the time of the event. The contracts have been reviewed and approved by our internal team (Police, Fire, Public Works, Parks, Recreation & Cultural Services, Development Services, and Economic Development Departments) and approved as to form by the City Attorney. Market Contract with the Edmonds -South Snohomish County Historical Society: 2023 will mark the second year in which every market is the expanded full event. In previous years there was a "Garden (smaller) Market" and a "Summer (expanded) Market." In 2023 the Market which takes place every Saturday from May 6 - October 14, 2023. The plan for the Market remains similar to those in previous years with the exception of updated requirements from South County Fire that require additional access to the site for safety reasons. The changes to the event map will ensure safety personal have adequate access in the event of emergency. This event is free and open to the public, it does not include the service of alcohol. SpringFest Contract with Urban Craft Uprising: This event is held on the Saturday before Mother's Day (May 13, 2023) at the Frances Anderson Center on the Field. The event will feature numerous craft booths. Eighth Avenue will be limited to local access only between Main Street and Dayton Street to allow for food trucks to park on the west side of the Packet Pg. 255 7.14 street and provide food service. The placement of the food trucks was slightly modified due to updated requirements from South County Fire. This event is free and open to the public, it does not include service of alcohol. Attachments: 2023 SpringFest Event Agreement 2023 Summer Market Contract Packet Pg. 256 7.14.a EVENT AGREEMENT CITY OF EDMONDS, WASHINGTON AND URBAN CRAFT UPRISING Event Date — May 13, 2023 THIS AGREEMENT ("Agreement") is entered into by and between the CITY OF EDMONDS (hereinafter referred to as the "City"), and the URBAN CRAFT UPRISING (hereinafter referred to as the "UCU") (collectively, the "Parties"). WHEREAS, the UCU has conducted a public event known as "Edmonds Spring Fest" (hereinafter referred to as the "Event") in 2018, 2019, 2021, and 2022; and WHEREAS, the City Council finds that the Event will enhance tourism and promote economic development, as well as providing an opportunity for good clean fun to its citizens; and WHEREAS, the City Council finds that the considerations the City provides are more than adequately recompensed by the promises of the UCU and the public benefit to be derived from this Agreement; NOW, THEREFORE, in consideration of the promises, covenants, conditions and performances set forth below, the Parties hereto agree as follows: 1. Responsibilities of the City (certain UCU obligations included). 1.1 The City will provide use of the Frances Anderson Center Playfield ("Playfield") and 8th Avenue between Main Street and Dayton Street (depicted on the Site Map in Exhibit A) (collectively referred to as the "City -Provided Site") so as to allow for the following: 1.1.1 The Event setup will begin on Friday, May 12, 2023 at 2:00 p.m.; barricades to be in place by Friday, May 12, 2023 at 2:00 p.m. 1.1.2 The Event will run from 10:00 a.m. to 5:00 p.m. on Saturday, May 13, 2023. 1.1.3 The Playfield will be used for the craft and food booths. The section of 8th Avenue depicted in Exhibit A will be utilized as an area for food trucks. 1.2 All surfaces listed will remain available to the UCU for Event purposes until Saturday, May 13, 2023 at 10:00 p.m. Final cleanup will take place as set forth in paragraph 2.14, below. 1.3 The City may sprinkle the field prior to the event to reduce dust. The Playfield irrigation system will be turned off by 8:00 a.m. on Friday, May 12, 2023. 1.4 The City will provide up to ten (10) picnic tables, to be delivered to the Playfield. The UCU will provide crew members to assist with the moving and placement of the picnic tables. The UCU will be responsible for providing compost, recycle and garbage collection and removal of all trash. 1.5 All use and configuration of structures, booths and other permanent or temporary facilities used in the Event must comply with the requirements of the "Food Trucks and Special Events Standard" and the "Permit Submittal Requirements for Temporary Tents and Structures" set forth Packet Pg. 257 7.14.a in Exhibit C, attached hereto and incorporated herein by this reference. Such structures, booths and facilities may be inspected and reviewed by City Fire Chief, Police Chief, Building Official and Parks and Recreation Director or their designees to determine the facilities in use comply with the provisions of Exhibit C and state and local law, as well as to ensure that no lasting or permanent damage will be done to any public facility or property. 1.6 Edmonds Fire Marshal will inspect the facilities prior to the opening to the general public on or before 9:00 a.m., May 12, 2023, as the Parties will agree, and note all potential problems. Prior to the opening of the Event, the UCU will correct all problems related to fire safety. In the event that such problems are not corrected, the City may at its sole discretion cancel the Event or prohibit the attendance of the general public in certain areas, if in the opinion of the Fire Marshal and at the sole discretion of the City, any violation or other condition that threatens life, health or property has not been corrected. 1.7 Alcohol will not be served at the Event. 1.8 The City will provide safety barriers at the following two (2) locations for street closures required to contain the City -Provided Site described in Paragraph 1.1 (see Traffic Control Plan in Exhibit B): 1.8.1 8th Avenue at Main Street, to close 8th Avenue 1.8.2 8th Avenue at Dayton Street, to close 8th Avenue 1.9 The City will identify ADA parking stalls and provide official handicapped parking signs One load/unload space each will be marked on Dayton and Main Street. 1.10 The City has the right to check the noise level of any amplified sound equipment or other source and require that the volume be reduced if it exceeds the safety limits set forth in the ordinances of the City of Edmonds. 1.11 The City will provide and oversee police supervision of the Event under the command of the Chief of Police or designee. Police staffing levels and fees to be paid to the City, if any, will be mutually determined by the Chief of Police, or designee, and the UCU. 1.12 The City will supply a list of acceptable compostable and recyclable food ware items and of suppliers for the compostable items. 1.13 The UCU must supply power as needed. The City Electrician will have final say in all electrical matters. (No ground penetrations are allowed unless authorized first by the City Electrician and City Parks Department). Any unauthorized ground penetrations may be subject to fine and/or damage cost recovery from the UCU). The UCU is not authorized to fasten anything to the buildings, structures or trees. Doing so may result in damage cost recovery and/or fine. 1.14 The UCU must have temporary panels and power poles if applicable, removed by 12:00 noon on May 14, 2023. Packet Pg. 258 7.14.a 2. Responsibilities of the UCU. 2.1 The UCU agrees to the following general open hours for the Event: Saturday, May 13, 2023 10:00 a.m. — 5:00 p.m. 2.2 The UCU will pay the City Three Hundred Seventy -Five Dollars ($375.00) for the above - mentioned facility use prior to April 14, 2023. 2.3 The UCU will submit a cleaning/damage deposit of Five Hundred Dollars ($500.00) to the City prior to April 14, 2023. The deposit will be refunded to the UCU if, upon inspection, all is in order, or a prorated portion thereof as may be necessary to reimburse the City for loss or cleaning costs. 2.2 The UCU will provide any and all security services necessary during the night time hours (night time hours being defined as those hours which the Event is not in operation), sufficient to reasonably secure the area and facilities provided. The City will have no responsibility or liability for the provision of security services, nor will it be liable for any loss or damage incurred by the UCU or the participants in the Event. 2.3 The UCU is responsible for contracting with appropriate vendors for power. Further, the UCU will arrange for a walk-through with the City Electrician to obtain approval for the accommodation of power and electricity needs. 2.4 The UCU will provide sufficient portable sani-cans and wash stations. 2.5 The UCU will be responsible for all required city and state permits. The UCU will submit the fee for the park usage permit provided for by this Agreement. 2.6 The UCU will obtain any copyright licenses necessary for presenting licensed live and recorded music. 2.7 Garbage service will be contracted and paid for by the UCU. 2.8 UCU will contact community transit at Construction. Supervisorgcommtrans.org no later than April 13, 2023 to inform them of the closure of 8th avenue and the need to re-route their bus service during the closure. 2.9 The UCU will be responsible for restoring the Playfield to its original condition no later than 12:00 noon, Sunday May 14, 2023. A UCU representative will meet with a member of the City's Parks and Recreation Department on the afternoon of May 12, 2023, to inspect the facility to document the "original" condition of the Playfield. A final inspection of the Event area will be conducted by the City Parks Maintenance Division to determine if all areas are clean and returned to their original condition to include removal of all garbage and equipment related to the event. 2.10 The UCU will supply no fewer than four (4) sheets of plywood to cover the field entrance on Dayton Street to mitigate potential turf damage from vehicles entering and exiting the site. 2.11 The UCU will operate the Event. Neither the UCU nor any of its officers, agents or employees will discriminate in the provision of services under this Agreement against any Packet Pg. 259 7.14.a individual, partnership, or corporation based upon race, religion, sex, creed, place of origin, or any other form of discrimination prohibited by federal, state or local law. 2.12 The Parties acknowledge that, pursuant to the provisions of Chapter 70.160 RCW (hereinafter the "smoking ban"), smoking is prohibited in indoor areas, within 25 feet of vents or entrances, and in outdoor areas where public employees of the City and employees of any vendor at the Event or of the contracting organization are required to be. This general description of the provisions of the statute is included for the purpose of reference and is not intended to expand or contract the obligations created by the smoking ban. The UCU warrants that it will comply with the smoking ban and will utilize the services and advice of the Snohomish County Health District in assuring compliance during the Event described in this Agreement. 2.13 The UCU agrees that the Event is a public event. The UCU further agrees that areas provided by the City that are covered under this Agreement, including but not limited to public right of way, streets, sidewalks, parks, parking lots, and gardens, are traditional public forums. As a result, the UCU will permit citizens attending events open to the general public during the Event to exercise therein their protected constitutional right to free speech without interference on City property. 2.14 Pursuant to the provisions of RCW 70.93.093, concerning event recycling, the UCU will place clearly marked recycling containers throughout the Event area for the collection of aluminum cans, glass or plastic bottles from Event participants, and arrange for recycling services. 2.15 Chapter 6.80 of the Edmonds City Code ("Plastic Bag Reduction") restricts the use of single -use plastic checkout bags. The restrictions do not apply to plastic bags used to carry out cooked food or provided solely for produce, bulk food or meat. The UCU will encourage its vendors to comply with the purposes of the ordinance by utilizing paper bags or encouraging the use of reusable totes whenever practicable. 2.16 Pursuant to Chapters 6.90 and 6.95 ECC, which prohibit the use of non-compostable food service containers and single -use plastic utensils (such as straws, stirrers and cutlery) at public events requiring a contract with the City, food vendors at this public event will provide only compostable food service containers and utensils, as defined in Chapters 6.90 and 6.95 ECC to event participants. The UCU will provide for the on -site collection of compostable and recyclable materials and garbage from event participants, using designated color -coded collection containers. The UCU will ensure that on -site collection containers are serviced properly and continually during the event. A UCU representative will meet with the City's Recycling Coordinator or representative prior to April 15, 2023, in order to be educated on the 3-container system to maximize diversion of compostable and recyclable materials from the garbage. 2.17 The UCU may in its discretion limit the participation of any vendor who produces duplication in order to adequately recognize limitations of space, failure to comply with applicable State or local health, liquor, or other requirements of law, and in order to provide an adequate and interesting diversity compatible with the recreation of the citizens of Edmonds. 2.18 The Parks Director will provide a temporary exemption to the No Dogs on playfields ordinance and allow dogs to be on leash at the Event. The UCU will ensure dogs do not enter the playground area and will ensure all dog waste is removed from the site. Police will be notified of Packet Pg. 260 7.14.a any aggressive dog behavior. The Parks Director retains the right to suspend this temporary exemption at any time. 2.19 All requests for additional services and concerns of the Event will be directed by the UCU to the City's designated representative, Parks Deputy Director, who may be contacted at 425-771- 0230. 2.20 The UCU will provide a fire watch for all times the Event is open to the general public. The Fire Marshall or representative will inspect the Playfield with the UCU designated representative prior to the Event opening to the public, and any potential problems will be noted and reported to the City prior to the Fire Marshall's briefing. At 9:00 AM on May 13, 2023, the Fire Marshal will brief designated representatives of the UCU of the location and use of fire service features (fire extinguishers, pull stations, etc.) in the Frances Anderson Center, as well as inspect for any electrical and fire safety hazards. The UCU and appointed representatives will be the responsible individuals for performing fire prevention and fire watch activities. 2.21 The UCU will insure that: 1) Kilns, barbecues, forges and other sources of heat will be insulated from turfed areas to prevent the heat from killing the grass and sterilizing the soil. All heat producing appliances in locations other than the food vending area will be approved by the Fire Department and may require conditions for their acceptable use. Food vendor installations will be inspected prior to the Event opening. Tarps, tents, canopies and covers will be listed and labeled for flame resistance. 2) Vehicles will only be allowed on turfed areas to load and unload, with adjacent streets used for parking during the Event. The UCU will notify all individual residents of the affected areas of 8th Avenue and provide general notice to all the citizens of the closure of 8th Avenue. 3) Tents are held down with sandbags and not stakes. 2.22 The UCU will defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits, including attorney fees, arising from or in connection with the UCU's performance, or nonperformance, of this Agreement, except to the extent that claims, injuries, damages, losses or suits are caused by the sole negligence of the City, its officers, officials, employees or volunteers. This promise to indemnify and hold harmless will include a waiver by the UCU of the immunity provided under Title 51 RCW, but only to the extent necessary to fully effectuate this promise. This provision will survive the termination and/or expiration of this Agreement. 2.23 The UCU will provide a Certificate of Insurance evidencing the following insurance: General Liability insurance shall be at least as broad as Insurance Services Office (ISO) occurrence form CG 00 01 covering premises, operations, products -completed operations and contractual liability. The City of Edmonds shall be named as an additional insured on UCU's General Liability insurance policy using ISO Additional Insured -Managers or Lessors of Premises Form CG 20 11 Packet Pg. 261 7.14.a or an endorsement providing at least as broad coverage. The General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. The insurance policy shall contain, or be endorsed to contain, that UCU's insurance coverage shall be primary insurance as respect the city of Edmonds. Any insurance, self-insurance, or self -insured pool coverage maintained by the city of Edmonds shall be excess of USU's insurance and shall not contribute with it. The UCU will provide a Certificate of Insurance evidencing the required insurance before using the premises described herein. Insurance will be placed with insurers with a current A.M. Best rating of not less than A:VII. 3. Miscellaneous. 3.1 Entire agreement, integration and amendment. This Agreement contains the entire agreement and understanding between the Parties relating to the rights and obligations created hereby, and supersedes all prior and contemporaneous negotiations, understandings, and agreements, written or oral, between the Parties. Any prior discussions or understandings are deemed merged with the provisions herein. This Agreement will not be amended, assigned or otherwise changed or transferred except in writing with the express written consent of the Parties hereto. Any action to interpret or enforce this Agreement will be brought before the Superior Court of Snohomish County, Washington, and the Parties agree that, as between them, all matters will be resolved in that venue. 3.2 Force majeure. The Parties will not be liable for failure to perform or delay in performance due to fire, flood, strike or other labor difficulty, act of God, act of any governmental authority, riot, embargo, fuel or energy shortage, car shortage, wrecks or delays in transportation, or due to any other cause beyond the Parties' reasonable control. In the event of delay in performance due to any such cause, the date of delivery or time for completion will be extended by a period of time reasonably necessary to overcome the effect of such delay. 3.3 Relationship between the Parties. Nothing in this Agreement will be interpreted to or in fact create an agency or employment relationship between the Parties. No officer, official, agent, employee or representative of the UCU will be deemed to be the same of the City for any purpose. The UCU alone will be solely responsible for all acts of its officers, officials, agents, employees, representatives and subcontractors during the performance of this Agreement. 3.4 Compliance with Laws. The UCU in the performance of this Agreement shall comply with all applicable Federal, State and local laws and ordinances, including all applicable public health and safety guidelines and all requirements of the federal government, the State of Washington, and the City related to the COVID-19 pandemic. The most recent information regarding the applicable state and federal guidelines and requirements relating to the COVID-19 pandemic can be found on the Washington State coronavirus response webpage at www.coronavirus.wa.gov and on the Centers for Disease Control and Prevention website at www.cdc.gov. The Governor's Spectator Events COVID-19 Requirements, which contains hyperlinks to related resources and any updates to its requirements, may be found at: https://www. govemor.wa. gov/sites/default/files/COVID 19%2OSpectator%20Event%2OGuidance.pdf. The UCU shall consult this information regularly during the course of the event to ensure that the latest guidelines and requirements are promptly implemented. Packet Pg. 262 7.14.a DATED this day of 2023. CITY OF EDMONDS: URBAN CRAFT UPRISING: Mike Nelson, Mayor ATTEST/ AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Lindsey Ross, Owner Packet Pg. 263 7.14.a EXHIBIT A: SITE MAP L r O V i W LL �L CL v/ 0 E W L C� C L E E V/ E L Q W N U- C �L V/ CO) N O N r C d E t V R a+ a Packet Pg. 264 7.14.a EXHIBIT B: TRAFFIC CONTROL PLAN Srraadie Frar.aer, An derearn Library Amdarear. OembrFlo ld oe r.ie r 0` Or+r- r� MAPLE ST 2020 OND S ST z 4hFdter €larric�desarnd Barrit�eS�r�s--- proMed by Pub 1,kWorks. Closed to all Iraffic.; -------------------------------------- Water Barricades and Barricad e5igns provid ed by PubIicWorks. Local Access DnIV Read Closure Earrirade Resenredf-DrADA 0 Parki%Signs Fo-adTrudcs west side on Fy Packet Pg. 265 Exhibit C 7.14.a Food Trucks and Special Events Standard BUSINESS LICENSE ❑ All food trucks are required to obtain a business license unless they are part of a special event in which case they are covered under the special event. FIRE LANE ❑ A MINIMUM 20-foot Fire Lane must ALWAYS be maintained for emergency vehicle access ❑ Unobstructed access to fire hydrants and FDCs shall always be maintained. The fire department shall not be deterred or hindered from gaining immediate access for rendering aid or to fire protection equipment or fire hydrants (IFC 507.5.4) TENTS AND OTHER MEMBRANE STRUCTURES ❑ All tents, canopies, and other membrane structures erected shall meet the requirements of the current edition of NFPA 701 and the IFC Section 3103 and 3104 and shall be labeled fire resistive. Exceptions are: a. Limited in size to 120 square feet; b. Occupancy is limited to 10 persons or less; c. Minimum of 12 feet seperation between the canopy and the building (including any overhang or canopy); and Cl. No open flame or cooking is associated with the use of the canopy. ❑ Tents shall be 400 square feet or less, or an additional permit maybe required. The aggregate area of multiple tents placed side by side shall not exceed 700 square feet without having a 12-foot fire break. Break may be reduced to 10 feet with the approval of the fire official. Smoking shall not be permitted in tents or membrane structures. (IFC 3104.6) ❑ Tents or membrane structures and their appurtenances shall be adequately roped, braced and anchored to withstand the elements of weather and prevent against collapsing. Documentation of structural stability shall be furnished to the fire code official on request. ❑ Maintain a minimum of 20 feet separation between rows of vendor booths, and a minimum of 20-foot-wide emergency apparatus access from parking area into vendor and stage area. SOUTH COUNTY FIRE 12425 Meridian Avenue South, Everett, WA 98208 (425) 551-1264 I Prevention@SouthSnoFire.org SERVING THE CITIES OF • BRIER • EDMONDS • LYNNWOOD • MOUNTLAKE TERRACE Packet Pg. 266 7.14.a HOOD AND FIRE EXTINGUISHERS ❑ A MINIMUM OF ONE 2A10BC PORTABLE FIRE EXTINGUISHER is required in all trucks and food vendor tents, with current annual inspection/service tag attached, and appropriately mounted. KEEP FIRE EXTINGUISHERS ACCESSIBLE AND CONSPICUOUS with no more than 75 feet of unobstructed travel distance. ❑ Trucks and food vendor tents with deep fat fryers also require a Class "K" rated fire extinguisher with current annual inspection/service tag attached. ❑ Hood suppression systems must have current inspection documentation (within 6 months) and shall be UL300 Compliant. ❑ Hood suppression systems must have current cleaning inspection documentation. COOKING ❑ NO CANDLES or open flame devices like Tiki torches shall be allowed. ❑ NO FLAMING FOOD shall be allowed. ❑ ALL COMBUSTIBLE MATERIALS shall be kept away from heat sources. ❑ NO COOKING APPLIANCES/HEAT SOURCES will be within physical reach of the general public. ❑ COOKING OIL STORAGE CONTAINERS within mobile food preparation vehicles shall have a maximum aggregate volume not more than 120 gallons (454 L), and shall be stored in such a way as to not be toppled or damaged during transport. ELECTRICAL CORDS ❑ Minimum size 12-2 with ground UL approved outdoor rated from power feed source, 14-2 with ground UL approved is allowed elsewhere. ❑ All cords shall be free of splices, cuts or breaks in outer sheathing. ❑ UL or other approved Strip Plugs with integral circuit breaker are the only allowed power tap/adapter. ❑ See "Generators" below South County Fire — Food Trucks and Special Events Standard 2021 Page 2 of 3 Packet Pg. 267 7.14.a RUBBISH ❑ Keep combustible rubbish in closed containers. ❑ Cardboard boxes are rubbish, not rubbish containers. ❑ Rubbish containers larger than 40 gallons must be labeled "Fire -Resistive". FUEL USE AND STORAGE ❑ All tanks/cylinders (whether in use or storage) must be secured to avoid falling and damaging the valve assembly. ❑ Storage tanks/cylinders must remain upright, so pressure relief valve is in vapor space. ❑ MANUAL SHUTOFF VALVES ON GAS LINES ARE REQUIRED AT THE POINT OF USE AND AT THE SUPPLY. ❑ The maximum aggregate capacity of LP -gas containers transported on the vehicle and used to fuel cooking appliances only shall not exceed 200 pounds (91 kg) propane capacity. ❑ The maximum aggregate capacity of CNG containers transported on the vehicle shall not exceed 1,300 pounds (590 kg) water capacity. ❑ LP -gas containers installed on the vehicle and fuel -gas piping systems shall be inspected annually by an approved inspection agency or a company that is registered with the U.S. Department of Transportation to requalify LP -gas cylinders, to ensure that system components are free from damage, suitable for the intended service and not subject to leaking. CNG containers shall be inspected every 3 years in a qualified service facility. CNG containers shall not be used past their expiration date as listed on the manufacturer's container label. Upon satisfactory inspection, the approved inspection agency shall affix a tag on the fuel gas system or within the vehicle indicating the name of the inspection agency and the date of satisfactory inspection. ❑ No smoking in or around cooking/fuel use or storage areas GENERATORS ❑ No generators are allowed unless they are part of the food truck fuel system or fueled by LP/CNG. NO GASOLINE GENERATORS WILL BE PERMITTED. South County Fire — Food Trucks and Special Events Standard 2021 Page 3 of 3 Packet Pg. 268 PERMIT SUBMITTAL REQUIREMENTS FOR TEMPORARY TENTS AND STRUCTURES PERMITTING & DEVELOPMENT BUILDING DIVISION 121 5th Avenue N P: 425.771.0220 www.edmondswa.gov NOTE: For tents or other structures located in the right-of-way, an Engineering permit is needed instead of a building or fire permit. However, the same temporary structure guidelines apply and will be incorporated into the review of the Engineering permit. For purposes of this handout, a structure is a shed or other type of building constructed of wood or other rigid materials. A tent is constructed of fabric or other pliable material supported in any manner except by air or the contents it protects. Pop-up canopies are considered as tents. BUILDING PERMIT IS REQUIRED AS FOLLOWS: If the answer is "Yes" to any of the following, then a Temporary Building Permit is required, and additional fire permits will not be required. If "No" to All of these questions, proceed to fire permit section below: 1. Is the tent/structure that is being installed, on or attached to an existing building or deck? 2. Is the non -tent structure larger than 120 square feet? 3. Are there multiple non -tent structures on the same site with an aggregate area of more than 120 square feet? If a building permit is required, please provide the following submittal items with your permit application, as outlined below: 1. Site Plan showing location, type and size of tent or other structure, and how they will be anchored to the ground. Show distance to property lines and other structures. 2. Structural & anchorage calculations along with design details (Be aware that permits for structures not meeting the full structural requirements of the building code may be limited in duration (such as 30 or 60 days), depending on the type of use, existing construction and location. 3. Floor Plan showing seating layout, egress, accessibility, fire extinguishers, heating equipment, etc. 4. Flame Retardant Certification (for tents and canopies.) FIRE PERMIT IS REQUIRED AS FOLLOWS FOR TENTS: If the answer is "Yes" to either of these questions below, then a Fire Operational Permit is required, and a building permit will not be required. 1. Is the tent larger than 120 square feet? 2. Are there multiple tents on the same site with an aggregate area of more than 120 square feet? If "No" to both of these questions, a permit is not required. If a fire permit is required, please provide the following submittal items with your permit application, as outlined below: 1. Site Plan showing location, type and size of tents, and how they will be anchored to the ground. 2. Structure & Restraint design for the tent. 3. Floor Plan showing seating layout, egress, accessibility, fire extinguishers, heating equipment, etc. 4. Flame Retardant Certification. Please note that tents used for outdoor events such as Taste Edmonds, the Edmonds Arts Festival, street fairs or a parking lot tent sale must obtain a Fire Operational Permit, but a building permit is not required. Document updated October 10, 2022 Packet Pg. 269 7.14.a Building permits and Operational permits may be obtained by applying online at the following link. https://mybuildingpermit.com/. On the website use the following selection items to apply: BUILDING PERMIT OPERATIONAL PERMIT • Application Type: Building • Application Type: Fire • Project Type: Nonresidential • Project Type: Any Project Type • Activity Type: New Construction • Activity Type: Special • Scope of Work: Accessory Building • Scope of Work: Temporary Tent Fee based on hourly rate for plan review and inspection Fee per Development Services fee schedule For more info, contact: onlinepermits@edmondswa.gov GUIDELINES FOR THE USE OF TENTS AND OTHER TEMPORARY STRUCTURES: • Multiple tents are limited to a combined aggregate area of 700 SF without a 10' separation. • All tents must be no closer than 10 feet to a building or other tent without prior approval from fire marshal. • Structures with roof coverings must be no closer than 10 feet to a property line without prior approval from the building official. • Flame retardant label or certificate is required for ALL tents and canopies. • Open flames such as candles, torches, fire pits, etc. are not allowed. • Electrical cords (single cord only) must be rated for the appliance and secured out of traffic areas. • Tents and canopies must be anchored at all corners with a minimum 40-pound weight • Temporary structures and tents shall not impede access to and use of accessible (handicap) parking stalls. • Tents and canopies will be subject to an inspection by the fire marshal prior to occupancy. HFATFRS- • Heaters must be listed and used in accordance with manufacturer's instructions. • Fuel burning/flame producing heaters are not allowed unless approved by the fire marshal. • Liquid Propane heaters must be radiant type heaters. • Liquid Propane cylinders shall be 20 pounds or less, and provided with tip over protection. • Only one cylinder is allowed per heating device. • Cylinders shall be no more than 6 feet from heating device. • Refilling of LP cylinders on site is prohibited unless performed by a certified LP gas supplier. • Radiant heaters must be located no closer than three feet from combustibles, including the tent or membrane structure. • Electric heaters are allowed with appropriate electrical cords. • Electrical cords for lighting or heaters shall be a minimum size 12-2 with ground, and UL approved for outdoor use. All cords shall be free of splices, cuts or breaks in outer sheathing. Only UL or other agency approved strip plugs with integral circuit breaker may be used. • Electrical cords must be properly protected from damage. • Tip over switches are required on all heaters. For more information on heaters, contact South County Fire at 425 775-7720. Packet Pg. 270 Permit FAC (Frances Anderson Center) PHONE:(425) 771-0230 700 Main Street FAX:(425) 771-0253 Edmonds, WA 98020 EMAIL:reczone@edmondswa.gov Organization Name Edmonds Parks And Rec -13 Customer Type Organization Organization Address 700 Main Street Edmonds, WA 98020 Agent Name Chris Brinton System User Chris Brinton f' a. 7.14.a Permit # R4282 Status Approved Date May 12, 2022 12:54 PN Organization Phone 1 (425) 771-0230 Number Home Phone Number (425) 771-0230 Cell Phone Number (425) 444-8713 Email Address chris.brinton@edmondswa.gov Rental Fee $0.00 Discounts $0.00 Subtotal $0.00 Deposits $0.00 Deposit Discounts $0.00 Total Permit Fee $0.00 Total Payment $0.00 Refunds $0.00 Balance $0.00 Urban Craft Fair 2023 3 resource(s) 6 booking(s) Subtotal: $0.00 It E Booking Summary r c m Amphitheatrey a� START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX Q May 12, 2023 4:00 PM May 12, 2023 9:30 PM 1 $0.00 May 13, 2023 9:00 AM May 13, 2023 9:30 PM 1 $0.00 LU r N d LL START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX tm May 12, 2023 4:00 PM May 12, 202311:00 PM 1 $0.00 to M May 13, 2023 9:00 AM May 13, 2023 11:00 PM 1 $0.00 N START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX E t v May 12, 2023 4:00 PM May 12, 202311:00 PM 1 $0.00 2 r Q May 13, 2023 9:00 AM May 13, 202311:00 PM 1 $0.00 # R4282 Status Approved Packet Pg. 271 7.14.a x: Date: x: Date: FAC (Frances Anderson Center) Edmonds Parks And Rec Mailing Address: 700 Main Street, Edmonds, WA Customer Type: Organization 98020 Customer ID: 14978 Phone Number: (425) 771-0230 Mailing Address: 700 Main Street, Edmonds, WA Fax Number: (425) 771-0253 98020 Email Address: reczone@edmondswa.gov Organization Phone 1 Number: (425) 771-0230 Authorized Agent Name: Chris Brinton Home Phone Number: (425) 771-0230 Cell Phone Number: (425) 444-8713 Email Address: chris.brinton@edmondswa.gov # R4282 Status Approved Packet Pg. 272 CERTIFICATE OF LIABILITY INSURANCEFrTIE 023 7.14.a THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THI: CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIE, BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZE[ REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject ti the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to thi certificate holder in lieu of such endorsement(s). PRODUCER NAME: Paul Thompson Thompson Insurance Agency PHONE • (206) 789-4663 a� No : (888] 828-4560 2400 NW 80th St, PMB 619 E-MAIL aul au[thom sona enc com Seattle, WA 98117 ADDRESS: paul@paulthompsonagency.com P 9 y INSURERS AFFORDING COVERAGE NAIC # INSURER A: Mesa Underwriters Specialty Insurance Company INSURED INSURER B Urban Craft Uprising LLP INSURER C 4821 N 9th St Tacoma, WA 98406 INSURER D INSURER E : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOI INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THII CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDLSUSR INS R WVD POLICY NUMBER POLICY EFF (MMfDDNYM POLICY EIIP iMMfDDffYMLIMITS GENERAL LIABILITY MP-0046006016953 2/6/2023 2/6/2024 EACH OCCURRENCE $ 1,000,000 X COMMERCIAL GENERAL LIABILITY DAMAGE TO PREM SES Ea£occurcDewe $ 100,000 A CLAIMS -MADE FXI OCCUR MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMPIOPAGG $ INCLUDED �vG/EN'LAGGREGATELIMITAPPLIESPER A POLICY PRO- LOC $ AUTOMOBILE LIABILITY O aBIN nDtSINGLE LIMIT(Ea $ BODILY INJURY (Per person) $ ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS BOO ILY INJURY (Per accident) $ NON -OWNED HIRED AUTOS AUTOS PROPERTY DAMAGE (Praocldent $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE DED I I RETENTION $ $ WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS' LIABILITY YIN TORY LIMITS ER E.L. EACH ACCIDENT $ ANY PRO PRIETC RIPARTNERIEXECUTNIE ❑ OFF ICERIMEMBER EXCLUDED? NIA E.L. DISEASE - FA EMPLOYE $ (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT 1 $ DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Evidence of Insurance CITY OF EDMONDS 121 5TH AVE N EDMONDS, WA 98020 CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORI THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED 11 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2010 ACORD CORPORATION ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD All rights reserved. Packet Pg. 273 7.14.b EVENT AGREEMENT CITY OF EDMONDS, WASHINGTON AND EDMONDS-SOUTH SNOHOMISH COUNTY HISTORICAL SOCIETY Event Dates — May 6-October 14, 2023 THIS AGREEMENT ("Agreement") is entered into by and between the CITY OF EDMONDS (hereinafter referred to as the "City"), and the EDMONDS-SOUTH SNOHOMISH COUNTY HISTORICAL SOCIETY (hereinafter referred to as the "Historical Society") (collectively, the "Parties"). WHEREAS, the Edmonds -South Snohomish County Historical Society has operated in the past a summer market to provide a marketplace for Edmonds residents to display their wares, which uniquely promotes artists and other small business persons and their products; and WHEREAS, the Parties, vendors, patrons and businesses located along 5th Avenue between Main and Bell Streets are supportive of continuing the Summer Market to commence the first Saturday in May and conclude the second Saturday in October; and WHEREAS, the City Council finds that in addition to providing an opportunity for economic development and a recreational resource to the citizens of Edmonds, the Summer Market promotes tourism to the community and could provide an initial springboard for the development of a small business; and WHEREAS, the City Council finds that the considerations the City provides are more than adequately recompensed by the promises of the Historical Society and the public benefit to be derived from this Agreement; and WHEREAS, the City Council finds that the Summer Market provides an important opportunity for local farmers to provide fresh food to the community, which is essential during the COVID-19 pandemic; NOW, THEREFORE, in consideration of the promises, covenants, conditions and performances set forth below, the Parties hereto agree as follows: 1. Responsibilities of the City. 1.1 Summer Market (May 6 through October 14): The City will provide use of the right of way on Bell Street between 5th and 61h Avenues and on 5th Avenue between Bell and Main Streets as outlined in Attachment A for farmer/producer-based vendors each Saturday. 1.2 The City will allow vendor parking on the south, east and west sides of the police parking lot each Saturday for the Summer Market, as well as in the parking area under the City Hall building. 1.3 The City will allow food truck parking on 5th Avenue N, just north of the Public Safety Complex south parking lot entrance as outlined in Attachment A during the Summer Packet Pg. 274 7.14.b Market. Trucks must be placed in a way that allows for visibility while exiting the parking lot. The reserved space for food truck parking outside of the Bell and 5th street closures will not exceed 40 feet. Food trucks must distribute their goods on the sidewalk side, not the street side, of the truck. 1.4 All use and configuration of tents and other temporary facilities used in the Summer Market will be inspected and reviewed prior to the event by the Edmonds Fire Marshal or designated representative, in accordance with the provisions of the Open -Air Market Ordinance and the "Food Trucks and Special Events Standard" and "Permit Submittal Requirements for Temporary Tents and Structures" set forth in Attachment B, attached hereto and incorporated herein by this reference. Tarps, tents, canopies and covers will be tested and labeled for fire resistance. Also, all participants will be required to adhere to all provisions of State and local law to ensure that no lasting or permanent damage is done to any public facility or property. The Fire Marshal or the City, in accordance with its lawful authority under statute and ordinance, may use their discretion to cancel this event or to prohibit the attendance of the general public in certain areas when doing so would be a violation of state law or local ordinance. 1.5 The City will install Summer Market banners as provided by Historical Society at approved sites. Historical Society will obtain a Street Banner Permit and pay the required fee. 1.6 The City will place eight barricades behind the Museum prior to May 1 for the duration of the Summer Market. 1.7 The City will place rope and signage around the Holiday Tree requesting people not to enter the landscaped area. 1.8 The City will install appropriate "No Parking Saturdays" signage on 5t" Avenue North between Main and Bell Streets and on Bell Street between 5th Avenue North and 6th Avenue by April 26, 2023.Signage will include two portable A frame "no parking on Saturdays" signs to be placed on the north and south sides of Bell Street for the duration of the Summer Market. 1.9 The City will supply a list of acceptable compostable and recyclable food ware items and of suppliers for the compostable items to strongly encourage their use. The City will provide signage for the on -site collection containers, and any on -site collection containers for trash, recycling and composting. The City will also supply appropriate bags for each collection container and will bill the Historical Society for collection bags required at the Summer Market. The Historical Society will be responsible for transporting any items deposited in these containers to the City's collection site located along the south wall of Fire Station 17. 1.10 The City will supply a key to allow the Historical Society to unlock the public restrooms adjacent to the market at 6:00 a.m. A City employee will perform routine maintenance in the restrooms mid -day. The City will maintain responsibility for locking Packet Pg. 275 7.14.b the restrooms in the evening. The City will supply a contact number for issues related to the restroom. 2. Responsibilities of the Historical Society. 2.1 2023 Summer Market season: May 6 through October 14. 2.2 Set up hours begin at 6:00 a.m. on Saturdays on 5th Avenue and 6:30 a.m. on Saturdays on Bell Street. 2.3 During the Summer Market, the sections of the Police parking lot not used by the Market will be reserved for police parking only. Parking restrictions will be posted and vendor and customer parking will not be allowed in this area. Violators may be towed at their own expense. 2.4 For the Summer Market, parking restrictions will be posted indicating violators will be towed. The Police Department will attempt to notify owners. If not located by 6:30 a.m., the police will proceed to have violating vehicles towed. 2.5 For the Summer Market, street barricades are in place at 6:30 a.m. on Saturday and removed by 4:00 p.m. The Historical Society will ensure that Sound Disposal will have adequate access to the alley next to the Museum for Saturday morning pickup. Sound Disposal will enter 51h Avenue from Main Street and access the alley by 8:00 a.m. at the latest. 2.6 The Historical Society will provide a Certificate of Insurance evidencing the following insurance: General Liability insurance shall be at least as broad as Insurance Services Office (ISO) occurrence form CG 00 01 covering premises, operations, products -completed operations and contractual liability. The City of Edmonds shall be named as an additional insured on the Festival Association's General Liability insurance policy using ISO Additional Insured -Managers or Lessors of Premises Form CG 20 11 or an endorsement providing at least as broad coverage. The General Liability insurance shall be written with limits no less than $2,000,000 each occurrence, $4,000,000 general aggregate. The insurance policy shall contain, or be endorsed to contain, that the Festival Association's insurance coverage shall be primary insurance as respect the city of Edmonds. Any insurance, self-insurance, or self -insured pool coverage maintained by the city of Edmonds shall be excess of the Festival Association's insurance and shall not contribute with it. The Historical Society will provide a Certificate of Insurance evidencing the required insurance before using the premises described herein. Insurance will be placed with insurers with a current A.M. Best rating of not less than A:VII. 3 Packet Pg. 276 7.14.b 2.7 The Historical Society agrees that the Summer Market is a public event. The Historical Society further agrees that areas constituting the City -Provided Site that are covered under this Agreement, including but not limited to public right of way, streets, sidewalks, parks, parking lots, gardens, meeting halls and squares, are traditional public forums. As a result, the Historical Society will permit citizens attending events open to the general public at a City -Provided Site during the Market to exercise therein their protected constitutional right to free speech without interference. 2.8 Chapter 6.80 of the Edmonds City Code ("Plastic Bag Reduction") restricts the use of single -use plastic checkout bags. The restrictions do not apply to plastic bags used to carry out cooked food or provided solely for produce, bulk food or meat. The Historical Society will strongly encourage its vendors to comply with the purposes of the ordinance by utilizing paper bags or encouraging the use of reusable totes whenever practicable. 2.9 Pursuant to the provisions of RCW 70.93.093, concerning event recycling, the Historical Society will place clearly marked, City -supplied recycling, compost and waste containers throughout the Summer Market event area for the collection of aluminum cans, glass and plastic bottles and other recyclable materials from event participants. The Historical Society will be responsible for providing recycling, compost, and garbage collection and removal services (see also Section 2.10, below). 2.10 Pursuant to Chapters 6.90 and 6.95 ECC, which prohibit the use of noncompostable food service containers and single -use plastic utensils (such as straws, stirrers and cutlery) at public events requiring a contract with the City, food vendors at the Summer Market will provide only compostable food service containers and utensils, as defined in Chapters 6.90 and 6.95 ECC, to event participants. The Historical Society will provide for the on -site collection of compostable and recyclable materials and garbage from event participants, using designated color -coded collection containers. The Historical Society will ensure that on -site collection containers are serviced properly and continually during the Summer Market. The Historical Society representative will meet with the City's Recycling Coordinator or representative prior to April 28, 2023, in order to be educated on the 3- container system to maximize diversion of compostable and recyclable materials from the garbage. 2.11 The Historical Society will defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits, including attorney fees, arising from or in connection with the Historical Society's performance, or nonperformance, of this Agreement, except to the extent that claims, injuries, damages, losses or suits are caused by the sole negligence of the City, its officers, officials, employees or volunteers. This promise to indemnify and hold harmless will include a waiver by the Historical Society of the immunity provided under Title 51 RCW, but only to the extent necessary to fully effectuate this promise. This provision will survive the termination and/or expiration of this Agreement. 2.12 Neither the Historical Society nor any of its officers, agents, or employees will discriminate in the provision of services under this Agreement against any individual, 4 Packet Pg. 277 7.14.b partnership, or corporation based upon race, religion, sex, creed, place of origin, or any other form of discrimination prohibited by federal, state or local law. 2.13 In addition, the Parties acknowledge that pursuant to Chapter 70.160 RCW (hereinafter the "smoking ban"), smoking is prohibited in indoor areas, within 25 feet of vents or entrances and in outdoor areas where public employees of the City, and employees of any vendor at the Summer Market or of the contracting organization are required to be. This general description of the provisions of the statute is included for the purpose of reference and is not intended to expand or contract the obligations created by the smoking ban. The Historical Society warrants that it will comply with the smoking ban and will utilize the services and advice of the Snohomish County Health District in assuring compliance during the events described in this Agreement. 2.14 Historical Society agrees to the following Market days: Summer Market: Saturdays, May 6 through October 14, 2023 Historical Society agrees to the following Market hours of operation: Set up: 6:00 a.m. - 9:00 a.m. (6:00 a.m. start on 5th Avenue; 6:30 a.m. start on Bell Street) Open: 9:00 a.m. - 2:00 p.m. Takedown: 2:00 p.m. - 3:30 p.m. 2.15 The City will have no responsibility or liability for the provision of security services, nor will it be liable for any loss or damage incurred by the Historical Society or the participants in the Summer Market. 2.16 Historical Society will provide fire watch for all times in and around the booths and displays open to the general public as part of the Summer Market. 2.17 Historical Society will provide a portable Sani-Can at 537 Bell Street for the duration of the Summer Market season. 2.18 Historical Society will commit to being good stewards of the Veterans Plaza, including but not limited to monitoring and removal of garbage from the garbage can located in Veteran's Plaza two (2) times per day and monitoring and prompt cleanup of any and all spills. 2.19 Individual vendors are responsible for packing out all of their own garbage. Historical Society may deposit up to sixteen (16) thirty-three (33) gallon bags of garbage generated in their area in the dumpster located in the Public Safety Center's trash enclosure that abuts Fire Station 17. 2.20 Historical Society will arrange for and pay for a recycling container from Sound Disposal. The container will be stored and serviced in the Public Safety Center's trash enclosure that abuts Fire Station 17. Packet Pg. 278 7.14.b 2.21 Upon the completion of the event, Historical Society will make adequate provisions for the cleanup and restoration of all sites rented or provided under terms of this Agreement, including but not limited to removal of any grease stains as a result of the event. 2.22 Historical Society will pay the City all permit fees, in accordance with the provisions of Chapters 4.90 and 4.100 ECC, for the above -mentioned facilities use and services at least ten (10) days prior to the event. This Agreement will serve as the special event permit application required under ECC 4.100.040. 2.23 Colored flags or banners may not be placed in the existing holes in the public sidewalk designated for the American flag program. 2.24 No ground penetrations are allowed unless authorized first by the City electrician and City Parks Department. Any unauthorized ground penetrations may be subject to fine and/or damage cost recovery from the Historical Society. It is not allowed to fasten anything to the buildings, structures or trees, and doing so may result in damage cost recovery and/or fine. 3. Miscellaneous. 3.1 Entire Agreement, integration and amendment. This Agreement contains the entire agreement and understanding between the Parties relating to the rights and obligations created hereby, and supersedes all prior and contemporaneous negotiations, understandings, and agreements, written or oral, between the Parties. Any prior discussions or understandings are deemed merged with the provisions herein. This Agreement will not be amended, assigned or otherwise changed or transferred except in writing with the express written consent of the Parties hereto. Any action to interpret or enforce this Agreement will be brought before the Superior Court of Snohomish County, Washington, and the Parties agree that, as between them, all matters will be resolved in that venue. 3.2 Force ma'eure. The Parties will not be liable for failure to perform or delay in performance due to fire, flood, strike or other labor difficulty, act of God, act of any governmental authority, riot, embargo, fuel or energy shortage, car shortage, wrecks or delays in transportation, or due to any other cause beyond the Parties' reasonable control. In the event of delay in performance due to any such cause, the date of delivery or time for completion will be extended by a period of time reasonably necessary to overcome the effect of such delay. 3.3 Relationship between the Parties. Nothing in this Agreement will be interpreted to or in fact create an agency or employment relationship between the Parties. No officer, official, agent, employee or representative of the Historical Society will be deemed to be the same of the City for any purpose. The Historical Society alone will be solely responsible for all acts of its officers, officials, agents, employees, representatives and subcontractors during the performance of this Agreement. 6 Packet Pg. 279 7.14.b 3.4 Compliance with Laws. The Historical Society in the performance of this Agreement shall comply with all applicable Federal, State and local laws and ordinances, including all applicable public health and safety guidelines and all requirements of the federal government, the State of Washington, and the City related to the COVID-19 pandemic. The most recent information regarding the applicable state and federal guidelines and requirements relating to the COVID-19 pandemic can be found on the Washington State coronavirus response webpage at www.coronavirus.wa.gov and on the Centers for Disease Control and Prevention website at www.cdc.gov. The Governor's Spectator Events COVID-19 Requirements, which contains hyperlinks to related resources and any updates to its requirements, may be found at: https://www. govemor.wa. gov/sites/default/files/COVID 19%2OSpectator%20Event%20G uidance.pdf. The Historical Society shall consult this information regularly during the course of the event to ensure that the latest guidelines and requirements are promptly implemented. DATED this day of CITY OF EDMONDS: Mike Nelson, Mayor ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney 2023. EDMONDS-SOUTH SNOHOMISH COUNTY HISTORICAL SOCIETY: Barb Fahey, Board Chair Packet Pg. 280 C). OInformation Booth Tnt Vendor Tent (10x10) Auto Vehicle car spot 0 Barricades The Edmonds Museum Summer Market runs on Bell Street between 5th & 6th Ave. N. And 5th Ave, between Bell & Main. Booth Spaces on the Weekly Layout: On Bell Street are numbered as 1-26 and 60-92 . On 5th Ave are numbered as 5th-1 to 5th-23 and 5th-30 to 5th-49 Grass spots on Centennial Plaza are listed as G-1 to G-4. Corner Spots are located at 5th and Bell intersection 100—traditionally belongs to the School Bus New open spaces on layout will allow access to residence front doors as well as adhere to the Fire Guidelines limiting layout to have no more than 7 tents before a 10 ft. break. Packet Pg. 281 1 Attachment B 7.14.b Food Trucks and Special Events Standard BUSINESS LICENSE ❑ All food trucks are required to obtain a business license unless they are part of a special event in which case they are covered under the special event. FIRE LANE ❑ A MINIMUM 20-foot Fire Lane must ALWAYS be maintained for emergency vehicle access ❑ Unobstructed access to fire hydrants and FDCs shall always be maintained. The fire department shall not be deterred or hindered from gaining immediate access for rendering aid or to fire protection equipment or fire hydrants (IFC 507.5.4) TENTS AND OTHER MEMBRANE STRUCTURES ❑ All tents, canopies, and other membrane structures erected shall meet the requirements of the current edition of NFPA 701 and the IFC Section 3103 and 3104 and shall be labeled fire resistive. Exceptions are: a. Limited in size to 120 square feet; b. Occupancy is limited to 10 persons or less; c. Minimum of 12 feet seperation between the canopy and the building (including any overhang or canopy); and Cl. No open flame or cooking is associated with the use of the canopy. ❑ Tents shall be 400 square feet or less, or an additional permit maybe required. The aggregate area of multiple tents placed side by side shall not exceed 700 square feet without having a 12-foot fire break. Break may be reduced to 10 feet with the approval of the fire official. Smoking shall not be permitted in tents or membrane structures. (IFC 3104.6) ❑ Tents or membrane structures and their appurtenances shall be adequately roped, braced and anchored to withstand the elements of weather and prevent against collapsing. Documentation of structural stability shall be furnished to the fire code official on request. ❑ Maintain a minimum of 20 feet separation between rows of vendor booths, and a minimum of 20-foot-wide emergency apparatus access from parking area into vendor and stage area. SOUTH COUNTY FIRE 12425 Meridian Avenue South, Everett, WA 98208 (425) 551-1264 I Prevention@SouthSnoFire.org SERVING THE CITIES OF • BRIER • EDMONDS • LYNNWOOD • MOUNTLAKE TERRACE Packet Pg. 282 7.14.b HOOD AND FIRE EXTINGUISHERS ❑ A MINIMUM OF ONE 2A10BC PORTABLE FIRE EXTINGUISHER is required in all trucks and food vendor tents, with current annual inspection/service tag attached, and appropriately mounted. KEEP FIRE EXTINGUISHERS ACCESSIBLE AND CONSPICUOUS with no more than 75 feet of unobstructed travel distance. ❑ Trucks and food vendor tents with deep fat fryers also require a Class "K" rated fire extinguisher with current annual inspection/service tag attached. ❑ Hood suppression systems must have current inspection documentation (within 6 months) and shall be UL300 Compliant. ❑ Hood suppression systems must have current cleaning inspection documentation. COOKING ❑ NO CANDLES or open flame devices like Tiki torches shall be allowed. ❑ NO FLAMING FOOD shall be allowed. ❑ ALL COMBUSTIBLE MATERIALS shall be kept away from heat sources. ❑ NO COOKING APPLIANCES/HEAT SOURCES will be within physical reach of the general public. ❑ COOKING OIL STORAGE CONTAINERS within mobile food preparation vehicles shall have a maximum aggregate volume not more than 120 gallons (454 L), and shall be stored in such a way as to not be toppled or damaged during transport. ELECTRICAL CORDS ❑ Minimum size 12-2 with ground UL approved outdoor rated from power feed source, 14-2 with ground UL approved is allowed elsewhere. ❑ All cords shall be free of splices, cuts or breaks in outer sheathing. ❑ UL or other approved Strip Plugs with integral circuit breaker are the only allowed power tap/adapter. ❑ See "Generators" below South County Fire — Food Trucks and Special Events Standard 2021 Page 2 of 3 Packet Pg. 283 7.14.b RUBBISH ❑ Keep combustible rubbish in closed containers. ❑ Cardboard boxes are rubbish, not rubbish containers. ❑ Rubbish containers larger than 40 gallons must be labeled "Fire -Resistive". FUEL USE AND STORAGE ❑ All tanks/cylinders (whether in use or storage) must be secured to avoid falling and damaging the valve assembly. ❑ Storage tanks/cylinders must remain upright, so pressure relief valve is in vapor space. ❑ MANUAL SHUTOFF VALVES ON GAS LINES ARE REQUIRED AT THE POINT OF USE AND AT THE SUPPLY. ❑ The maximum aggregate capacity of LP -gas containers transported on the vehicle and used to fuel cooking appliances only shall not exceed 200 pounds (91 kg) propane capacity. ❑ The maximum aggregate capacity of CNG containers transported on the vehicle shall not exceed 1,300 pounds (590 kg) water capacity. ❑ LP -gas containers installed on the vehicle and fuel -gas piping systems shall be inspected annually by an approved inspection agency or a company that is registered with the U.S. Department of Transportation to requalify LP -gas cylinders, to ensure that system components are free from damage, suitable for the intended service and not subject to leaking. CNG containers shall be inspected every 3 years in a qualified service facility. CNG containers shall not be used past their expiration date as listed on the manufacturer's container label. Upon satisfactory inspection, the approved inspection agency shall affix a tag on the fuel gas system or within the vehicle indicating the name of the inspection agency and the date of satisfactory inspection. ❑ No smoking in or around cooking/fuel use or storage areas. GENERATORS ❑ No generators are allowed unless they are part of the food truck fuel system or fueled by LP/CNG. NO GASOLINE GENERATORS WILL BE PERMITTED. South County Fire — Food Trucks and Special Events Standard 2021 Page 3 of 3 Packet Pg. 284 PERMIT SUBMITTAL REQUIREMENTS FOR TEMPORARY TENTS AND STRUCTURES PERMITTING & DEVELOPMENT BUILDING DIVISION 121 5th Avenue N P: 425.771.0220 www.edmondswa.gov NOTE: For tents or other structures located in the right-of-way, an Engineering permit is needed instead of a building or fire permit. However, the same temporary structure guidelines apply and will be incorporated into the review of the Engineering permit. For purposes of this handout, a structure is a shed or other type of building constructed of wood or other rigid materials. A tent is constructed of fabric or other pliable material supported in any manner except by air or the contents it protects. Pop-up canopies are considered as tents. BUILDING PERMIT IS REQUIRED AS FOLLOWS: If the answer is "Yes" to any of the following, then a Temporary Building Permit is required, and additional fire permits will not be required. If "No" to All of these questions, proceed to fire permit section below: 1. Is the tent/structure that is being installed, on or attached to an existing building or deck? 2. Is the non -tent structure larger than 120 square feet? 3. Are there multiple non -tent structures on the same site with an aggregate area of more than 120 square feet? If a building permit is required, please provide the following submittal items with your permit application, as outlined below: 1. Site Plan showing location, type and size of tent or other structure, and how they will be anchored to the ground. Show distance to property lines and other structures. 2. Structural & anchorage calculations along with design details (Be aware that permits for structures not meeting the full structural requirements of the building code may be limited in duration (such as 30 or 60 days), depending on the type of use, existing construction and location. 3. Floor Plan showing seating layout, egress, accessibility, fire extinguishers, heating equipment, etc. 4. Flame Retardant Certification (for tents and canopies.) FIRE PERMIT IS REQUIRED AS FOLLOWS FOR TENTS: If the answer is "Yes" to either of these questions below, then a Fire Operational Permit is required, and a building permit will not be required. 1. Is the tent larger than 120 square feet? 2. Are there multiple tents on the same site with an aggregate area of more than 120 square feet? If "No" to both of these questions, a permit is not required. If a fire permit is required, please provide the following submittal items with your permit application, as outlined below: 1. Site Plan showing location, type and size of tents, and how they will be anchored to the ground. 2. Structure & Restraint design for the tent. 3. Floor Plan showing seating layout, egress, accessibility, fire extinguishers, heating equipment, etc. 4. Flame Retardant Certification. Please note that tents used for outdoor events such as Taste Edmonds, the Edmonds Arts Festival, street fairs or a parking lot tent sale must obtain a Fire Operational Permit, but a building permit is not required. Document updated October 10, 2022 Packet Pg. 285 7.14.b Building permits and Operational permits may be obtained by applying online at the following link. https://mybuildingpermit.com/. On the website use the following selection items to apply: BUILDING PERMIT OPERATIONAL PERMIT • Application Type: Building • Application Type: Fire • Project Type: Nonresidential • Project Type: Any Project Type • Activity Type: New Construction • Activity Type: Special • Scope of Work: Accessory Building • Scope of Work: Temporary Tent Fee based on hourly rate for plan review and inspection Fee per Development Services fee schedule For more info, contact: onlinepermits@edmondswa.gov GUIDELINES FOR THE USE OF TENTS AND OTHER TEMPORARY STRUCTURES: • Multiple tents are limited to a combined aggregate area of 700 SF without a 10' separation. • All tents must be no closer than 10 feet to a building or other tent without prior approval from fire marshal. • Structures with roof coverings must be no closer than 10 feet to a property line without prior approval from the building official. • Flame retardant label or certificate is required for ALL tents and canopies. • Open flames such as candles, torches, fire pits, etc. are not allowed. • Electrical cords (single cord only) must be rated for the appliance and secured out of traffic areas. • Tents and canopies must be anchored at all corners with a minimum 40-pound weight • Temporary structures and tents shall not impede access to and use of accessible (handicap) parking stalls. • Tents and canopies will be subject to an inspection by the fire marshal prior to occupancy. HFATFRS- • Heaters must be listed and used in accordance with manufacturer's instructions. • Fuel burning/flame producing heaters are not allowed unless approved by the fire marshal. • Liquid Propane heaters must be radiant type heaters. • Liquid Propane cylinders shall be 20 pounds or less, and provided with tip over protection. • Only one cylinder is allowed per heating device. • Cylinders shall be no more than 6 feet from heating device. • Refilling of LP cylinders on site is prohibited unless performed by a certified LP gas supplier. • Radiant heaters must be located no closer than three feet from combustibles, including the tent or membrane structure. • Electric heaters are allowed with appropriate electrical cords. • Electrical cords for lighting or heaters shall be a minimum size 12-2 with ground, and UL approved for outdoor use. All cords shall be free of splices, cuts or breaks in outer sheathing. Only UL or other agency approved strip plugs with integral circuit breaker may be used. • Electrical cords must be properly protected from damage. • Tip over switches are required on all heaters. For more information on heaters, contact South County Fire at 425 775-7720. Packet Pg. 286 7.15 City Council Agenda Item Meeting Date: 02/21/2023 Williams, Kastner & Gibbs PLLC ("Williams Kastner") Conflict Waiver Staff Lead: Jeff Taraday Department: City Attorney's Office Preparer: Scott Passey Background/History N/A Recommendation Authorize the mayor to sign the attached conflict waiver letter on behalf of the City of Edmonds. If this is pulled from consent and voted down, WCIA would need to appoint another law firm to represent the city. Narrative On November 18, 2022, the city received the attached notice of tort claim from Bloom Law on behalf of Sherman Pruitt. Any future lawsuit from Mr. Pruitt would likely be covered by the city's insurance compact with WCIA. WCIA appoints legal counsel on behalf of the city to defend covered claims. For this case, WCIA would like to appoint attorney Jessie Harris of Williams Kastner. Williams Kastner has disclosed that it currently represents an Edmonds property owner in connection with an unrelated land use matter involving the city, a matter which may or may not proceed to litigation. Williams Kastner represents that it will be erecting an ethical wall so that no attorney or staff assigned to the Tipyasothi matter would represent the city in the Pruitt matter or have access to the city's files. Williams Kastner further represents that it is confident that its representation in the Tipyasothi matter will not affect our ability to zealously represent and defend the city in the Pruitt matter. Attachments: 2022-12-20 Williams Kasnter Conflict Waiver - Pruitt v. City of Edmonds 2022-11-18 Tort Claim - Sherman Pruitt Packet Pg. 287 7.15.a WILLIAMS KASTNERT" 11141 30946.0104 December 20, 2022 VIA EMAIL Michael Bolasina fmikebaSummitLawxoml Mayor Michael Nelson City of Edmonds c/o Mike Bolasina, Summit Law Group 315 51h Avenue, Suite 1000 Seattle, WA 98104 Re: Conflict of Interest Waiver — Pruitt v. City of Edmonds, et al. Dear Mayor Nelson: Our firm, Williams, Kastner & Gibbs PLLC ("Williams Kastner") has been asked to represent you and the City of Edmonds ("the City") in the above -referenced matter. I write to disclose that Williams Kastner is currently representing a property owner, Punya Tipyasothi ("Tipyasothi matter"), in connection with an unrelated land use matter involving the City. While it is possible this matter may not progress to a litigated dispute, we thought it prudent to advise you of the same and request your consent and conflict waiver so we may represent the City in the above -referenced matter. As attorneys, our Rules of Professional Conduct establish certain fiduciary duties attorneys owe to their clients, among them the duties of loyalty and confidentiality. These rules require that we obtain written consent for representations involving conflicts of interest. As attorneys, we may not act on one client's behalf in a manner that is adverse to another client without consent. We must also keep each client's information confidential. To effectuate this, Williams Kastner will be erecting an ethical wall so that no attorney or staff assigned to the Tipyasothi matter would represent the City in the Pruitt matter or have access to the City's files. In short, we are confident that our representation in the Tipyasothi matter will not affect our ability to zealously represent and defend the City in the Pruitt matter. As an additional matter, Williams Kastner will be jointly representing you and the City. We believe that your interests are closely aligned at this time and are confident we can represent you and the City in the Pruitt matter without any conflicts of interest. Nevertheless, there is always the possibility a conflict could arise at some time between joint clients. If, at any time in the future, any joint client or Williams Kastner concludes that there is a conflict of interest that precludes continued joint representation, we will promptly advise you of that belief. Should that happen, you agree that we may continue to represent the City with respect to any issues not in dispute. We will not represent any joint Practicing law with greater resolve- 7688664.1 Williams, Kastner & Gibbs PLLC Two Union Square V M 601 Union Street, Suite 4100 Q Seattle, Washington 98101 main 206.628.6600 fax 206.628.6611 www.wil I iamskestner.co r SEATTLE . TAC Packet Pg. 288 7.15.a Michael Nelson, Mayor December 20, 2022 Page 2 client with respect to the dispute. If at any time the City or you believe your interests would be better served by separate representation, or you simply desire separate representation, you will promptly advise of your desire. I would be happy to discuss this matter in further detail if you have any questions or concerns. Otherwise, please sign below and return this letter to me if you wish to waive conflicts with respect to the Tipyasothi matter and consent to our representation of you and the City as proposed above. Sincerely, WILLIAMS, KASTNER & GIBBS PLLC Jessie L. Harris Attorney at Law (206) 628-2436 jharris@williamskastner.com THE FOREGOING LETTER, CONSTITUTING A WAIVER, IS READ, APPROVED, AND ACCEPTED BY THE CITY OF EDMONDS AND MICHAEL NELSON. CITY OF EDMONDS Michael Nelson, Mayor, individually and on behalf of the City of Edmonds Date: December. 2022 7688664.1 Packet Pg. 289 7.15.b Notice of Tort Claim Beth Barrett Bloom Managing Shareholder bbloom@bloomlawpilc.com TEL 206.323.0409 Jay Corker Free Attorney if ree@ bloom Iawp11 c, com TEL 206.260.3323 November 18, 2022 VIA LEGAL MESSENGER Edmonds City Clerk's Office City of Edmonds 121 5" Avenue North Edmonds, WA 98020 BLOOM LAW., Employment Attorneys Nov 18 2022 RE: Notice of Tort Claim - Sherman Pruitt v. City of Edmonds, Edmonds Mayor Mike Nelson, and Edmonds City Councilmember Vivian Olson We represent Sherman Pruitt. Under Chapter 4.96 RCW, please see the attached tort claim form and incorporated attachment (Exhibit A) on behalf of our client. These documents detail Mr. Pruitt's claims against the City of Edmonds, Edmonds Mayor Mike Nelson, and Edmonds City Councilmember Vivian Olson. Please direct all responses to us. Sincerely, BLOOM LAW PLLC F6 BETH BLOOM, WSBA #31702 3827-C S. Edmonds St Seattle, WA 98118 bbloom@bloomlawpllc.com BLOOM LAW PLLC 7 �4zel JAY CORKER FREE, WSBA #51393 3827-C S. Edmonds St Seattle, WA 98118 ifree@bloomlawpllc.com Packet Pg. 290 7.15.b NOV 18 2022 CITY OF EDMONDS CLAIM FOR DAMAGES FORM Date Claim Form Received by City Please take note that Sherman Pruitt who currently resides at 17301 79th Dr. NE Arlington, WA, 98223 mailing address 17301 79th Dr. NE. Arlington. WA 98223 _ , home phone # 206-323-0409 , work phone # , and who resided at 17301 79th Dr. NE Arlington, WA, 98223 at the time of the occurrence and whose date of birth is 10/03/1968 , is claiming damages against See Exhibit A (attached) in the sum of $ See Exhibit A arising out of the following circumstances listed below. DATE OF OCCURRENCE: Numerous dates, including between 12/4/2020-12/15/20 LOCATION OF OCCURRENCE: City of Edmonds DESCRIPTION: TIME: Numerous 1. Describe the conduct and circumstance that brought about the injury or damage. Also describe the injury or damage. Please see document attached as Exhibit A. (attach an extra sheet for additional information, if needed) 2. Provide a list of witnesses, if applicable, to the occurrence including names, addresses, and phone numbers. Please see document attached as Exhibit A. 3. Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair. 4. Have you submitted a claim for damages to your insurance company? Yes X No If so, please provide the name of the insurance company: and the policy #: License Plate # Type Auto: * * ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY * * Driver License # (year) (make) DRIVER: (model) OWNER: Address: Address: Phone#: Phone#: Passengers: Name: Name: Address: Address: Form Revised 04/09/2021 Page 1 of 2 Packet Pg. 291 7.15.b NOV 18 2022 This Claim form must be signed by the Claimant, a person holding a written power of attorney from the Claimant, by the attorney in fact for the Claimant, by an attorney admitted to practice in Washington State on the Claimant's behalf, or by a court -approved guardian or guardian ad litem on behalf of the Claimant. I declare under penalty of perjury under the laws of the state of Washington that the foregoing is true and correct. Signature of Claimant Date and place (residential address, city and county) Or /s/ Jay Free and Beth Bloom 11/17/2022; Seattle, WA (King County) Signature of Representative Date and place (residential address, city and county) Jay Free and Beth Bloom 51393 and 31702 Print Name of Representative Bar Number (if applicable) Please present the completed claim form to: City Clerk's Office City of Edmonds 121 5'h Avenue North Edmonds, WA, 98020 8:00 a.m. to 4:30 p.m. Form Revised 04/09/2021 Page 2 of 2 Packet Pg. 292 7.15.b Notice of Tort Claim - Exhibit A Beth Barrett Bloom Managing Shareholder bbioom@bloomlawpllc.co_m_ TEL 206.323.0409 Jay Corker Free Attorney ifree@bloomlawpl Ic.com TEL 206.260.3323 BLOOMLAW« Employment Attorneys NOV 18 2022 EXHIBIT A TO SHERMAN PRUI-MS NOTICE OF TORT CLAIM FOR DAMAGES Sherman Pruitt v. City of Edmonds, Edmonds Mayor Mike Nelson, and Edmonds City Councilmember Vivian Olson The City of Edmonds, Edmonds Mayor Mike Nelson, and Edmonds City Councilmember Vivian Olson unlawfully discriminated against Sherman Pruitt based on race when Edmonds denied Sherman Pruitt's appointment to Edmonds Chief of Police. Chief Pruitt was the eminently qualified and confirmed choice to serve the City of Edmonds as its next Chief of Police. In refusing to appoint Chief Pruittto the Police Chief role in December 2020, the City of Edmonds, Mayor Nelson, and Councilmember Olson unlawfully relied on racial stereotypes and discriminatory bias. Moreover, around the same time, the City of Edmonds, Edmonds Mayor Mike Nelson, and Edmonds City Councilmember Vivian Olson unlawfully defamed Sherman Pruitt by unjustifiably attacking his reputation and integrity. Councilmember Olson made false defamatory statements, including without limitation, publicly stating that: Chief Pruitt "thinks he and his family are above the law;" "she knows of at least one significant hole" in Chief Pruitt's background check; (based on information and belief), accusing Chief Pruitt of lying on his job application; and (based on information and belief), making defamatory statements to the news media, including suggesting that Chief Pruitt had perpetrated a domestic violence incident. Based on information and belief, Mayor Nelson made false, defamatory statements regarding Chief Pruitt, including without limitation, publicly stating that: Chief Pruitt omitted information from his employment application to the City of Edmonds; Chief Pruitttold the City of Edmonds thatthe (purported) omission was the result of forgetfulness; and Chief Pruitt was rejected from the Lake Stevens Police Force after a background check. These above -described actions constitute violations of the Washington Law Against Discrimination, defamation, invasion of privacy by false light, and tortious interference with a business expectancy. Under RCW 4.96.020(3)(a)(v), the persons involved in this incident include, without limitation, Mayor Nelson, Councilmember Olson, Edmonds HR Director Jessica Neill Hoyson, and the other members of the 2020 Edmonds City Council (Kristiana Johnson, Luke Distelhorst, Adrienne Fraley-Monillas, Diane Buckshini, Susan Paine, and Laura Johnson). Because of the above -described unlawful conduct, Chief Pruitt has suffered economic and non -economic damages. Chief Pruitt's damages are ongoing and are still being determined, but they are valued in the millions of dollars. The ultimate damages amount will be established by a jury of his peers. Packet Pg. 293 7.15. b Notice of Tort Claim - Exhibit A Sincerely, BLOOM LAW PLLC BETH BLOOM, WSBA #31702 3827-C S. Edmonds St Seattle, WA 98118 bbloom@bloomlawpllc.com BLOOM LAW PLLC �� BLOOMLAW« Employment Attorneys NOV 18 2022 JAY CORKER FREE, WSBA #51393 3827-C S. Edmonds St Seattle, WA 98118 ,Ifree@bloomlawpllc.com Packet Pg. 294 7.16 City Council Agenda Item Meeting Date: 02/21/2023 Camera Enforcement in School Zones - Resolution Staff Lead: Police Department: Police Services Preparer: Alexandra Ehlert Background/History In May 2022, Mayor Nelson announced his pledge to increase pedestrian safety in Edmonds and called for the introduction of school speed zone cameras for that purpose. City staff was tasked with researching the use of automated traffic safety cameras in selected school zone areas in Edmonds for the purpose of detecting speed violations and increasing public safety. City staff has undertaken that research, which indicates that automated traffic safety cameras may provide a significant public safety benefit. Under Washington state law, RCW 46.63.170(1)(a), before adopting an ordinance authorizing the use of such cameras, local jurisdictions must first prepare an analysis of proposed camera locations. City staff has prepared the required analysis and is presenting a proposed Resolution to formally adopt that analysis. Also attached is the draft ordinance information so all information can be considered together. Staff Recommendation Approval of the resolution on the consent agenda. Narrative The resolution is attached for full review. Attachments: New EMC Chapter XX Automated Traffic Safety Cameras 1.27.2023 REVISED Agenda Memo - Resolution - Automated Traffic Safety Cameras 1.27.2023 REVISED Resolution to Adopt Traffic Safety Camera Analysis 1.27.2023 Packet Pg. 295 7.16.a Chapter 8.10 AUTOMATED TRAFFIC SAFETY CAMERAS Sections: 8.10.010 Automated traffic safety cameras - Detection of violations - Restrictions. 8.10.020 Notice of infraction. 8.10.030 Prima facie presumption. 8.10.040 Infractions processed. 8.10.050 Fine. 8.10.060 Nonexclusive enforcement. 8.10.010 Automated traffic safety cameras - Detection of violations - Restrictions. A. City law enforcement officers and persons commissioned by the Edmonds police chief are authorized to use automated traffic safety cameras and related automated systems to detect and record the image of: (1) school speed zone violations; and (2) speed zone violations on any roadway identified in a school walk area as defined by RCW 28A.160.160; provided, however, pictures of the vehicle and the vehicle license plate may be taken only while an infraction is occurring, and the picture shall not reveal the face of the driver or of any passengers in the vehicle. B. Before adding additional cameras or relocating any existing camera to a new location, an analysis of the locations where automatic traffic safety cameras are proposed must be presented to the city council for approval. C. Each location where an automated safety camera is used shall be clearly marked by signs and/or flashing beacons placed in locations that clearly indicate to a driver that the driver is entering a zone where traffic laws are enforced by an automated traffic safety camera. D. "Automated traffic safety camera" means a device that uses a vehicle sensor installed to work in conjunction with a speed measuring device, and a camera synchronized to automatically record one or more sequenced photographs, microphotographs, or electronic images of the rear of a motor vehicle whenever a vehicle exceeds a speed limit to a school speed zone or school walk area as detected by a speed measuring device. I 8.10.020 Notice of infraction. A. A notice of infraction must be mailed to the registered owner of the vehicle within 14 days of the violation, or to the renter of a vehicle within 14 days of establishing the renter's name and address. A person receiving a notice of infraction based on evidence detected by an automated traffic safety camera may respond to the notice by mail. Packet Pg. 296 7.16.a B. If the registered owner of the vehicle is a rental car business, the law enforcement agency shall, before a notice of infraction is issued, provide a written notice to the rental car business that a notice of infraction may be issued to the rental car business if the rental car business does not, within 18 days of receiving the written notice, provide to the agency by return mail: (1) a statement under oath stating the name and known mailing address of the individual driving or renting the vehicle when the infraction occurred; or (2) a statement under oath that the business is unable to determine who was driving or renting the vehicle when the infraction occurred; or (3) in lieu of identifying the vehicle operator, the rental car business may pay the applicable penalty. Timely mailing of this statement to the agency shall relieve the rental car business of any liability under this chapter for the infraction. C. The law enforcement officer issuing a notice of infraction shall include with it a certificate or facsimile thereof, based upon the inspection of photographs, microphotographs or electronic images produced by an automated traffic safety camera, citing the infraction and stating the facts supporting the notice of infraction. This certificate or facsimile shall be prima facie evidence of the facts contained in it and shall be admissible in a proceeding charging a violation under this chapter. The photographs, microphotographs or electronic images evidencing the violation must be available for inspection and admission into evidence in a proceeding to adjudicate the liability for the infraction. D. The registered owner of a vehicle is responsible for an infraction detected through the use of an automated traffic safety camera unless the registered owner overcomes the presumption set forth in EMC 8.10.030, or, in the case of a rental car business, satisfies the conditions under subsection B of this section. If appropriate under the circumstances, a renter identified under subsection B of this section is responsible for an infraction. E. All photographs, microphotographs or electronic images prepared under this chapter are for the exclusive use of law enforcement in the discharge of duties under this chapter and, as provided in RCW 46.63.170(1)(i), they are not open to the public and may not be used in a court in a pending action or proceeding unless the action or proceeding relates to a violation under this chapter. No photograph, microphotograph or electronic image may be used for any purpose other than enforcement of violations under this chapter nor retained longer than necessary to enforce this chapter. 8.10.10.030 Prima facie presumption. A. In a traffic infraction case involving an infraction detected through the use of an automated traffic safety camera under this chapter, proof that the particular vehicle described in the notice of traffic infraction was involved in a stoplight violation or school speed zone violation, together with proof that the person named in the notice of infraction was at the time of the violation the registered owner of the vehicle, shall constitute in evidence a prima facie presumption that the registered owner of the vehicle was the person in control of the vehicle at the point where, and for the time during which, the violation occurred. Packet Pg. 297 7.16.a B. This presumption may be overcome only if the registered owner, under oath, states in a written statement to the court or in testimony before the court that the vehicle involved was, at the time, stolen or in the care, custody or control of some person other than the registered owner. 8.10.040 Infractions processed. Infractions detected through the use of automated traffic safety cameras shall be processed in the same manner as parking infractions. I 8.10.050 Fine. The fine for an infraction detected under authority of this chapter shall be a base monetary penalty of $130.00; and provided further, that whenever, in the future, the state of Washington increases the fine imposed under this chapter, by legislation or court rule, the city's fine shall be increased to a like amount upon the effective date of such legislation or court rule. 8.10.060 Nonexclusive enforcement. Nothing in this chapter prohibits a law enforcement officer from issuing a notice of traffic infraction to a person in control of a vehicle at the time a violation occurs under RCW 46.63.030(1)(a), (b) or (c). Packet Pg. 298 7.16.b City Council Agenda Item Meeting Date: 2/14/2023 Automated Traffic Safety Camera Resolution Staff Lead: Assistant Chief Rod Sniffen Department: Edmonds Police Department Preparer: Assistant Chief Rod Sniffen Background/History c N ti In May 2022, Mayor Nelson announced his pledge to increase pedestrian safety in Edmonds and called C`! r for the introduction of school speed zone cameras for that purpose. City staff was tasked with U) researching the use of automated traffic safety cameras in selected school zone areas in Edmonds for `m the purpose of detecting speed violations and increasing public safety. City staff has undertaken that E research, which indicates that automated traffic safety cameras may provide a significant public safety v benefit. ) Under Washington state law, RCW 46.63.170(1)(a), before adopting an ordinance authorizing the use of such cameras, local jurisdictions must first prepare an analysis of proposed camera locations. City staff has prepared the required analysis and is presenting a proposed Resolution to formally adopt that analysis. Staff Recommendation Approval of Resolution _ adopting the automated traffic safety camera location analysis. Narrative The use of automated traffic safety cameras is governed by Washington state law. RCW 46.63.170 authorizes the use of such cameras to detect speed violations in, among other areas, school speed zones and on any roadway identified in a school walk area. A school "walk area" is defined in RCW 28A.160.160 as that "area around a school with an adequate roadway configuration to provide students access to school within a walking distance of less than one mile." RCW 46.63.170(1)(a) authorizes the use of automated traffic safety cameras by local ordinance after an analysis of the locations within the jurisdiction where they are proposed to be located has been prepared. City staff has prepared the required analysis, the results of which are set forth in proposed Resolution _. If the City Council approves Resolution _, the City may then adopt an ordinance allowing for the installation and use of the five (5) proposed cameras in the proposed locations in Edmonds. ACOP Rod Sniffen is available to provide additional information and answer questions relating to the use of these cameras. Attachment: Proposed Resolution Packet Pg. 299 7.16.c RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING THE TRAFFIC SAFETY CAMERA LOCATION ANALYSIS CONDUCTED PURSUANT TO RCW 46.63.170. WHEREAS, the Washington State Legislature, under Chapter 46.63 RCW, established its intent to promote the public safety and welfare on public highways and facilitate the implementation of a uniform and expeditious system for the disposition of traffic infractions; and WHEREAS, as part of that effort, the Legislature enacted RCW 46.63.170 relating to the use of automated traffic safety cameras; and WHEREAS, that statute authorizes the use of automated traffic safety cameras by local jurisdictions in, among other areas, school speed zones and school walk areas, provided that, before enacting an ordinance allowing for the use of such camears, the appropriate local legislative authority first prepares an analysis of the locations within the jurisdiction where automated traffic safety cameras are proposed to be located; and WHEREAS, the City Council, after review and discussion, has determined that it is in the best interests of the city to adopt the automated traffic safety camera analysis prepared by city staff pursuant to RCW 46.63.170(1)(a), a copy of which is attached hereto, for the location of five (5) such cameras in school speed zones within the city; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Recitals. The recitals set forth above are hereby incorporated by reference as if set forth fully herein. Section 2. Adoption of Plan. The City of Edmonds adopts the attached automated traffic safety camera analysis prepared pursuant to RCW 46.63.170. Section 3. Severability. If any one or more sections, subsections, or sentences of this Resolution are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Resolution and the same shall remain in full force and effect. RESOLVED this day of February 2023. APPROVED: MAYOR, MICHAEL NELSON Packet Pg. 300 7.16.c ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. Packet Pg. 301 7.17 City Council Agenda Item Meeting Date: 02/21/2023 Ordinance for Camera Enforcement in School Zones Staff Lead: Police Department: Police Services Preparer: Alexandra Ehlert The use of automated traffic safety cameras is governed by Washington state law. RCW 46.63.170 authorizes the use of such cameras to detect speed violations in, among other areas, school speed zones and on any roadway identified in a school walk area. The City Council having approved the Resolution to adopt the statutorily required location analysis for the placement of such cameras, may now adopt an ordinance authorizing the use of such cameras. City staff has prepared a proposed Ordinance to authorize the use of automated traffic safety cameras; to adopt a new City Code section relating to their use; and to authorize the Mayor to enter into agreements to effectuate the purpose of the Ordinance. Adoption of the Ordinance authorizing the use of automated traffic safety cameras in specified locations in Edmonds, adopting new Chapter 8.10 ECC relating to the use of such cameras, and authorizing the Mayor to enter into appropriate agreements to effectuate the purpose of the Ordinance. In 2022, Mayor Nelson tasked City staff with researching the use of automated traffic safety cameras in selected school zones in Edmonds for the purpose of increasing pedestrian safety. City staff undertook that research, finding that locating such cameras in and around school zones for the purpose of detecting speed violations may provide a significant public safety benefit. City staff then prepared the location analysis required by RCW 46.63.170(1)(a) and presented it to the City Council for approval. The City Council approved the location analysis by approving the Resolution. Having undertaken the steps required by RCW 46.63.170, the City may adopt the proposed Ordinance allowing for the use of the five (5) proposed cameras in the proposed locations and adopting a new City Code section relating to their use. The proposed Ordinance, which adopts a new Chapter 8.10 ECC and authorizes the Mayor to enter into agreements to effectuate the purpose of the Ordinance, is attached. ACOP Rod Sniffen is available to provide additional information and answer questions relating to the use of these cameras. Attachments: Proposed Ordinance; proposed new Chapter 8.10 ECC. Attachments: New EMC Chapter XX Automated Traffic Safety Cameras 1.27.2023 REVISED Agenda Memo - Ordinance - Automated Traffic Safety Cameras 1.27.2023 REVISED Ordinance Adopting New Chapter 8.10 ECC Automated Traffic Safety Cameras 1.27.2023 Packet Pg. 302 7.17.a Chapter 8.10 AUTOMATED TRAFFIC SAFETY CAMERAS Sections: 8.10.010 Automated traffic safety cameras - Detection of violations - Restrictions. 8.10.020 Notice of infraction. 8.10.030 Prima facie presumption. 8.10.040 Infractions processed. 8.10.050 Fine. 8.10.060 Nonexclusive enforcement. 8.10.010 Automated traffic safety cameras - Detection of violations - Restrictions. A. City law enforcement officers and persons commissioned by the Edmonds police chief are authorized to use automated traffic safety cameras and related automated systems to detect and record the image of: (1) school speed zone violations; and (2) speed zone violations on any roadway identified in a school walk area as defined by RCW 28A.160.160; provided, however, pictures of the vehicle and the vehicle license plate may be taken only while an infraction is occurring, and the picture shall not reveal the face of the driver or of any passengers in the vehicle. B. Before adding additional cameras or relocating any existing camera to a new location, an analysis of the locations where automatic traffic safety cameras are proposed must be presented to the city council for approval. C. Each location where an automated safety camera is used shall be clearly marked by signs and/or flashing beacons placed in locations that clearly indicate to a driver that the driver is entering a zone where traffic laws are enforced by an automated traffic safety camera. D. "Automated traffic safety camera" means a device that uses a vehicle sensor installed to work in conjunction with a speed measuring device, and a camera synchronized to automatically record one or more sequenced photographs, microphotographs, or electronic images of the rear of a motor vehicle whenever a vehicle exceeds a speed limit to a school speed zone or school walk area as detected by a speed measuring device. I 8.10.020 Notice of infraction. A. A notice of infraction must be mailed to the registered owner of the vehicle within 14 days of the violation, or to the renter of a vehicle within 14 days of establishing the renter's name and address. A person receiving a notice of infraction based on evidence detected by an automated traffic safety camera may respond to the notice by mail. Packet Pg. 303 7.17.a B. If the registered owner of the vehicle is a rental car business, the law enforcement agency shall, before a notice of infraction is issued, provide a written notice to the rental car business that a notice of infraction may be issued to the rental car business if the rental car business does not, within 18 days of receiving the written notice, provide to the agency by return mail: (1) a statement under oath stating the name and known mailing address of the individual driving or renting the vehicle when the infraction occurred; or (2) a statement under oath that the business is unable to determine who was driving or renting the vehicle when the infraction occurred; or (3) in lieu of identifying the vehicle operator, the rental car business may pay the applicable penalty. Timely mailing of this statement to the agency shall relieve the rental car business of any liability under this chapter for the infraction. C. The law enforcement officer issuing a notice of infraction shall include with it a certificate or facsimile thereof, based upon the inspection of photographs, microphotographs or electronic images produced by an automated traffic safety camera, citing the infraction and stating the facts supporting the notice of infraction. This certificate or facsimile shall be prima facie evidence of the facts contained in it and shall be admissible in a proceeding charging a violation under this chapter. The photographs, microphotographs or electronic images evidencing the violation must be available for inspection and admission into evidence in a proceeding to adjudicate the liability for the infraction. D. The registered owner of a vehicle is responsible for an infraction detected through the use of an automated traffic safety camera unless the registered owner overcomes the presumption set forth in EMC 8.10.030, or, in the case of a rental car business, satisfies the conditions under subsection B of this section. If appropriate under the circumstances, a renter identified under subsection B of this section is responsible for an infraction. E. All photographs, microphotographs or electronic images prepared under this chapter are for the exclusive use of law enforcement in the discharge of duties under this chapter and, as provided in RCW 46.63.170(1)(i), they are not open to the public and may not be used in a court in a pending action or proceeding unless the action or proceeding relates to a violation under this chapter. No photograph, microphotograph or electronic image may be used for any purpose other than enforcement of violations under this chapter nor retained longer than necessary to enforce this chapter. 8.10.10.030 Prima facie presumption. A. In a traffic infraction case involving an infraction detected through the use of an automated traffic safety camera under this chapter, proof that the particular vehicle described in the notice of traffic infraction was involved in a stoplight violation or school speed zone violation, together with proof that the person named in the notice of infraction was at the time of the violation the registered owner of the vehicle, shall constitute in evidence a prima facie presumption that the registered owner of the vehicle was the person in control of the vehicle at the point where, and for the time during which, the violation occurred. Packet Pg. 304 7.17.a B. This presumption may be overcome only if the registered owner, under oath, states in a written statement to the court or in testimony before the court that the vehicle involved was, at the time, stolen or in the care, custody or control of some person other than the registered owner. 8.10.040 Infractions processed. Infractions detected through the use of automated traffic safety cameras shall be processed in the same manner as parking infractions. I 8.10.050 Fine. The fine for an infraction detected under authority of this chapter shall be a base monetary penalty of $130.00; and provided further, that whenever, in the future, the state of Washington increases the fine imposed under this chapter, by legislation or court rule, the city's fine shall be increased to a like amount upon the effective date of such legislation or court rule. 8.10.060 Nonexclusive enforcement. Nothing in this chapter prohibits a law enforcement officer from issuing a notice of traffic infraction to a person in control of a vehicle at the time a violation occurs under RCW 46.63.030(1)(a), (b) or (c). Packet Pg. 305 7.17.b City Council Agenda Item Meeting Date: 2/14/2023 Automated Traffic Safety Camera Ordinance Staff Lead: Assistant Chief Rod Sniffen Department: Edmonds Police Department Preparer: Assistant Chief Rod Sniffen Background/History The use of automated traffic safety cameras is governed by Washington state law. RCW 46.63.170 authorizes the use of such cameras to detect speed violations in, among other areas, school speed zones and on any roadway identified in a school walk area. The City Council having approved Resolution _ to adopt the statutorily required location analysis for the placement of such cameras, may now adopt an ordinance authorizing the use of such cameras. City staff has prepared a proposed Ordinance to authorize the use of automated traffic safety cameras; to adopt a new City Code section relating to their use; and to authorize the Mayor to enter into agreements to effectuate the purpose of the Ordinance. Staff Recommendation Adoption of Ordinance _ authorizing the use of automated traffic safety cameras in specified locations in Edmonds, adopting new Chapter 8.10 ECC relating to the use of such cameras, and authorizing the Mayor to enter into appropriate agreements to effectuate the purpose of the Ordinance. Narrative In 2022, Mayor Nelson tasked City staff with researching the use of automated traffic safety cameras in selected school zones in Edmonds for the purpose of increasing pedestrian safety. City staff undertook that research, finding that locating such cameras in and around school zones for the purpose of detecting speed violations may provide a significant public safety benefit. City staff then prepared the location analysis required by RCW 46.63.170(1)(a) and presented it to the City Council for approval. The City Council approved the location analysis by approving Resolution _. Having undertaken the steps required by RCW 46.63.170, the City may adopt the proposed Ordinance allowing for the use of the five (5) proposed cameras in the proposed locations and adopting a new City Code section relating to their use. The proposed Ordinance _, which adopts a new Chapter 8.10 ECC and authorizes the Mayor to enter into agreements to effectuate the purpose of the Ordinance, is attached. ACOP Rod Sniffen is available to provide additional information and answer questions relating to the use of these cameras. Attachments: Proposed Ordinance proposed new Chapter 8.10 ECC. Packet Pg. 306 7.17.c IQ 91J Me/:le[y Doe[" AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AUTHORIZING THE USE OF AUTOMATED TRAFFIC SAFETY CAMERAS IN APPROVED LOCATIONS AND ADOPTING A NEW CHAPTER 8.10 (AUTOMATED TRAFFIC SAFETY CAMERAS); PROVIDING FOR SEVERABILITY AND CORRECTIONS; AND SETTING AN EFFECTIVE DATE. WHEREAS, in 2022, the City initiated a pedestrian safety campaign and expressed interest in the use of automated traffic safety cameras, as governed by RCW 46.63.170; and WHEREAS, in 2022, the Washington State Legislature adopted amendments to that statute to authorize the use of such cameras in additional areas, including on any roadway identified in a school walk area, as well as in the previously authorized school speed zones; and WHEREAS, RCW 46.63.170 requires that local legislative authorities prepare an analysis of proposed camera locations, and the City Council has approved Resolution _ to adopt the required analysis prepared at the request of City staff; and WHEREAS, RCW 46.63.170 requires that the City provide public notice and signage relating to the automated traffic safety cameras, to include signs following the specifications of the manual of uniform traffic control devices that clearly indicate that the driver is within a school walk area or that the driver is entering an area where speed violations are enforced by an automated traffic safety camera; and WHEREAS, the Edmonds Police Department has coordinated with the City Engineer to provide the public with the required notice and signage; and WHEREAS, RCW 46.63.170 requires that the City post annual reports with traffic accident and infraction information and other relevant information about the automated traffic safety cameras that the City deems appropriate on the City's website; and WHEREAS, the Edmonds Police Department has coordinated with other City departments to generate and post the reports required under the statute; and Packet Pg. 307 7.17.c WHEREAS, the City Council approves the use of automated traffic safety cameras at the locations identified in the City's location analysis in school speed zones and school walk areas within the City of Edmonds in accordance with the provisions of RCW 46.63.170; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Authorization. City staff is authorized to install, operate, maintain and administer five (5) automated traffic safety cameras at the locations identified in the City's location analysis in school speed zones and school walk areas within the City of Edmonds in accordance with the provisions of RCW 46.63.170, and the Mayor is hereby authorized to enter into any necessary agreements to effectuate this purpose. Section 2. Adoption of New Code Section. A new Chapter 8.10 as set forth in full in the document attached to this ordinance is hereby adopted into the Edmonds City Code. Section 3. Severability. If any section, sentence, clause or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 4. Corrections. The City Clerk is authorized to make necessary corrections to this ordinance and the new Chapter 8.10 ECC including, but not limited to, the correction of scrivener's and clerical errors, references, numbering, and any references thereto. Section 5. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. R 1 010/l MAYOR MIKE NELSON Packet Pg. 308 7.17.c ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Pg. 309 7.17.c SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of 2023, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AUTHORIZING THE USE OF AUTOMATED TRAFFIC SAFETY CAMERAS IN APPROVED LOCATIONS AND ADOPTING A NEW CHAPTER 8.10 (AUTOMATED TRAFFIC SAFETY CAMERAS); PROVIDING FOR SEVERABILITY AND CORRECTIONS; AND SETTING AN EFFECTIVE DATE. The full text of this Ordinance will be mailed upon request. DATED this day of 2023. CITY CLERK, SCOTT PASSEY Packet Pg. 310 7.18 City Council Agenda Item Meeting Date: 02/21/2023 Ownership Transfer for Retired K9 Hobbs Staff Lead: Chief Michelle Bennett Department: Police Services Preparer: Alexandra Ehlert Background/History Due to medical conditions K9 Hobbs has retired from duty as of 1/26/23. It is past practice to transfer ownership of the K9's once retired to their handler, so the K9 remains with the officer and family they have known during their service and can carry out their retirement peacefully. This transfer of ownership has to be approved by council. A hold harmless must be signed (attached) and once approved my council the officer pays the city $1.00 to transfer ownership. Staff Recommendation I recommend that K9 Hobbs remain with Sergeant Robinson and his family where he has lived the past 9 plus years. I ask that this move forward to consent agenda for full council. Narrative K9 Hobbs has honorably served the Edmonds community. Due to his medical condition Hobbs had to retire on 1/26/23. 1 am now asking that ownership transfer from the City to Sergeant Jason Robinson. The Hold Harmless signed by Sergeant Robinson is attached and as soon as council approves a check for $1.00 will be written to the city which will complete the transfer of ownership. Attachments: Hold Harmless for K9 Hobbs —Redacted Packet Pg. 311 HOLD HARMLESS AGREEMENT AND RELEASE FROM LIABILITY 7.18.a IN ACCEPTING transfer from the Edmonds Police Department of the following described canine, to wit- Hobbs, a black male German Shep..herd dog: date of birth May 2012, after the payment of $1.00 to the City of Edmonds. the undersigned, Jason Robinson recognizes that said animal has received training in police canine procedures and tactics, including, but not limited to, attack training and other forms of aggressive conduct, and by acceptance of this animal that has been retired from use for medical reasons by the Edmonds Police Department as one of its police canines, the undersigned, for and in consideration of the transfer to him of Hobbs, agrees as evidenced by his signature hereto to indemnify, defend and hold harmless the City of Edmonds, the Edmonds Police Department and its employees and agents from any and all liability whatsoever including all costs and attorneys fees that might arise from any acts engaged in by the aforesaid canine resulting from his training as herein described as well as any other acts of said canine whether or not attributable to such training. The undersigned further more agrees to waive any and all claims of liability insofar as the City of Edmonds, the Edmonds Police Department, its employees and agents are concerned that might arise as a result of his use and/or possession of said animal. Moreover, it is understood by the undersigned that in consideration of this transfer, the Edmonds Police Department surrenders all responsibility and obligation for the condition of, care of and acts of said animal. By signing this instrument, the undersigned acknowledges his full understanding of all of the language contained herein and specifically agrees to all of the terms of this document. DATE: ►f' AQDI2 STATE OF WASHINGTON ) COUNTY OF SNOHOMISH ) On this day personally appeared before me 76`' �A C�W0 , to me known to be the individual described in and who executed the within and foregoing instrument, and acknowledged that 1(- signed the same as t free and voluntary act and deed for the uses and purposes therein mentioned. GIVEN under my hand and official seal this A day of .a,�t�U�1111111! �� •� YNq ttt P f '`*� N.W1 "►,P��!! NOTARY +ozARState of W ! : atdn��t i 4 La A$ 1 2 A OF, AS S"_ ttt1t+► \\% in and for the , residing 2021 Packet Pg. 312 7.19 City Council Agenda Item Meeting Date: 02/21/2023 Interlocal Agreements - Arizona State and Snohomish County Purchasing Cooperative Agreement Staff Lead: Carl Rugg Department: Public Works & Utilities Preparer: Royce Napolitino Background/History The Mayor's 2023 Budget called for the purchase of numerous fleet vehicles. In the procurement process, creative and expanded purchasing opportunities are being explored through Interlocal Agreements. Interlocal Cooperation Act - RCW 39.34.010 It is the purpose of this chapter to permit local governmental units to make the most efficient use of their powers by enabling them to cooperate with other localities on a basis of mutual advantage and thereby to provide services and facilities in a manner and pursuant to forms of governmental organization that will accord best with geographic, economic, population and other factors influencing the needs and development of local communities. Approved and forwarded to the consent agenda during the February 14, 2023 Parks and Public Works Council Committee meeting. Staff Recommendation Approve as part of consent agenda at the February 21, 2023 City Council meeting. Narrative Public Works Fleet Division is tasked with the purchase of multiple fleet vehicles in 2023. With demand high and supply low, the strength of purchasing agreements is promising. Suffering from inflated mark- ups, local purchasing has pushed budgeting to its limits. The attached agreements are for cooperative purchasing and allow the City to enter vehicle markets intended for municipalities and other governmental organizations. * Intergovernmental Cooperative Purchasing Agreement between City of Edmonds and Snohomish County allows the City to utilize competitively awarded contracts secured by Snohomish County that meet our interest. * Arizona State Purchasing Cooperative Agreement between the City of Edmonds and the State of Arizona allows the City to become a State Cooperative Member allowing access to listings of all eligible AZ State Contracts. Packet Pg. 313 7.19 The purchasing agreements being considered here make it possible to explore other markets. We hope that exploring these other markets can result in competitive pricing opportunities to satify our need for vehicles and the financial restraints of the budget. Attachments: ILA_Shohomish County_Fleet_2023 ARIZONA STATE PURCHASING COOPERATIVE AGREEMENT_encrypted_ (1) Packet Pg. 314 7.19.a Z O i= a 2 V CO) W G bul No. (City Clerk Use Only) �a CONTRACT ROUTING FORM Originator: Carl Rugg Routed by: R. Napolitino Department/Division: Fleet Maintenance - Public Works Date: 01/24/2023 Name of Consultant/Contractor: Snohomish County CONTRACT TITLE: Intergovernmental Cooperative Purchasing Agreement Type of Contract:11 (GR) Grants (1) Intergovernmental Agreement (L) Lease Agreement n (S) Purchase of Services (W) Public Works n (0) Other Z w I— Bid/RFP Number: Z O U Effective Date: Completion Date: UHas the original City contract boilerplate language been modified? OYes O No If yes, specify which sections have been modified: p Description Authorizes City of Edmonds to utilize Snohomish County's competitively awarded contracts. By way of V of Services: RCW Chapter 39.34, this agreement is made between those governmental agencies through this contract. Total Amount of Contract: Budget # Amount: J F< Budget # Amount: W G QBudget # Amount: V QAre there sufficient funds in the current budget to cover this contract? Q Yes © No Z Remarks: Authorization Level: I Director LU 1. Project Manager Q 2. Risk Management/Budget Z ❑✓ 3. City Attorney ❑ 4. Consultant/Contractor ❑ 5. Other ❑ 6. City Council Approval Date (if applicable) ��� ❑ 7. Mayor ❑ 8. City Clerk Packet Pg. 315 7.19.a INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT This Agreement is made by and between CITY OF EDMONDS and SNOHOMISH COUNTY, both public agencies of the State of Washington within the meaning of RCW 39.34.020(1) (collectively the "Parties" and, individually, a "Party"). WHEREAS, Chapter 39.34 RCW, the Interlocal Cooperation Act, provides for interlocal cooperation between governmental agencies; and WHEREAS each of the Parties desires to utilize the other Party's competitively awarded contracts when it is consistent with those awards and applicable law and when it is in their individual interest. NOW, THEREFORE, the Parties agree as follows: Each of the Parties from time to time goes out to public bid or undertakes other competitive solicitation and then contracts with vendors and service providers to purchase supplies, materials, equipment, and services. 2. Each of the Parties hereby agrees to extend to the other Party the right to purchase pursuant to such bids and contracts to the extent (a) permitted by applicable law and (b) agreed upon between the awarding Party and its bidders, contractors, vendors, suppliers or service providers. 3. Each Party shall comply with all applicable laws and regulations governing its own purchases. 4. A Party purchasing from one of the other Party's contracts shall pay the bidder, contractor, vendor, supplier, or service provider directly in accordance with its own payment procedures for its own purchases. 5. This Agreement shall create no obligation on either Party to purchase any particular good or service from the other Party's contracts, nor shall it create any assurance, warranty, or other obligation on either Party to supply to the other Party any good or service through contracts awarded by it. 6. Each Party will indemnify and hold the other Party harmless as to any claim arising out of its negligence in the use of this Agreement. 7. Any purchase made pursuant to this Agreement is not a purchase from either of the Parties The Party awarding a contract shall not be responsible or liable for the performance of the bidder, contractor, vendor, supplier, or service provider. No obligation, except as stated herein, shall be created between the Parties or between the Parties and any applicable bidder or contractor. INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT July 2017 Page 1 of 2 Packet Pg. 316 7.19.a 8. No separate legal or administrative entity is intended to be created pursuant to this Agreement. Nothing in this Agreement shall be construed to render the Parties partners or joint venturers. 9. Both Parties agree that they shall not discriminate against any person or vendor on the grounds of race, creed, color, religion, national origin, sex, sexual orientation, age, marital status, political affiliation or belief, or the presence of any sensory, mental or physical handicap in violation of the Washington State Law Against Discrimination (Chapter 49.60 RCW) or the Americans with Disabilities Act of 1990, as amended (42 U.S.C. § 12101 et seq.) or another applicable state, federal or local law, rule or regulation. 10. The Purchasing Manager of Snohomish County and the of City of Edmonds shall be the representatives of the Parties for purposes of carrying out the terms of this Agreement. 11. This Agreement will become effective upon execution by the parties and either: (a) filing of the Agreement with the appropriate County Auditor, or (b) listing of the Agreement by subject on the public agency's web site as provided in RCW 39.34.040. 12. This Agreement shall continue in force until terminated by either Party, which termination may be affected upon receipt by one of the Parties of the written notice of termination of the other Party. 13. In the event of termination of this Agreement, any goods or services acquired by either Party pursuant to the terms of this Agreement shall remain the property of the purchasing Party. 14. This Agreement constitutes the entire Agreement between the Parties as to its subject matter. SNOHOMISH COUNTY in County Executive DATED: INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT July 2017 AGENCY: By: TITLE: DATED: Page 2of2 Packet Pg. 317 7.19.b Doug Ducey G over nor ARIZONA DEPARTMENT OF ADM I NI STRATI ON OFFI CE OF THE D I RECTOR 100 NORTH FIFTEENTH AVENUE • SUITE 402 PHOENIX, ARIZONA 85007 (602)542-1500 State c f Arizona Procurement Office and (Organization Name — Bigible Procurement Unit) Andy Tobin Director This Cooperative State Purchasing Agreement ("Agreement") is entered between the parties in accordance with Arizona Revised Statutes §41-2631, et seq., Article 10 Intergovernmental Procurement, which authorizes cooperative purchasing for public procurement units and nonprofit organizations; and the Arizona Administrative Code R2-7-1001, which permits the governing body of any Eligible Procurement Unit to enter into an Agreement with the State for the purpose of utilizing State contracts. The purpose of this Agreement is to permit the Eligible Procurement Unit named above, hereafter known as the State Cooperative Member, to purchase materials and services from State contractors at the prices and terms expressed in contracts between the State and those State contractors. In consideration of the mutual promises contained in this Agreement, and of the mutual benefits to result there from, the State and the State Cooperative Member agree as follows: 1. The State shall conduct the procurement in compliance with the Arizona Procurement Code, A.R.S. Title 41, Chapter 23, and its Rules, A.A.C. Title 2, Chapter 7. 2. The specifications for the materials and services will be determined by the State Procurement Administrator or delegated State agencies. 3. The State will identify the State Cooperative Member as an eligible participantin any solicitation intended for general use by State Cooperative Members. In addition, the State may invite the State Cooperative Member to participate in certain exclusive solicitations. Only State Cooperative Members indicating an interest in participating in these exclusive solicitations will be eligible to participate in the resulting State contracts. 4. The State Cooperative Member's use of eligible State contracts is discretionary Participation in the State Purchasing Cooperative shall not restrict or limit Packet Pg. 318 7.19.b ARIZONA STATE PURCHASING COOPERATIVE AGREEMENT member's ability to seek competition as needed. However, the State Cooperative Member shall not use a State contract as a means of coercion to obtain improper concessions, including lower prices, from State contractors or any other suppliers for the same or similar materials or services. The State Cooperative Member is also prohibited from participating in any organization or group that seeks to obtain such concessions from State contractors or other suppliers based on State contracts. 5. The State shall provide the State Cooperative Member with access to listings of all eligible State contracts. The original copy of each State contract is a public record on file with the State. The State's eProcurement System shall provide all contract information available and be used for contract purchases. 6. The State Cooperative Member shall: a.) Ensure that purchase orders issued against eligible State contracts are in accordance with the terms and prices established in the State contract. b.) Make timely payments to the State contractor for all materials and services received in accordance with the terms and conditions of the State contract. Payment for materials or services and inspection and acceptance of materials or services ordered by the State Cooperative Member shall be the exclusive obligation of such unit. c.) Be responsible for the ordering of materials or services under this Agreement. The State shall not be liable in any fashion for any violation by the State Cooperative Member of this Agreement and, with the exception of other Arizona State entities subject to A.R.S. §41-621, the State Cooperative Member shall hold the State harmless from any liability which may arise from action or inaction of the State Cooperative Member relating to this Agreement or its subject matter. d.) Cooperate and assist the State when requested to validate transactions reported by vendors on quarterly usage reports filed with the State Procurement Office. 7. The exercise of any rights or remedies by the State Cooperative Member shall be the exclusive obligation of such unit; however, the State, as the contract administrator and without subjecting itself to any liability, may join in the resolution of any controversy should it choose to do so. 8. The State Cooperative Member shall endeavor to utilize State contracts to the fullest extent possible. That is, the State Cooperative Member is to make an effort to purchase all items covered under exclusive contracts and shall not fracture Page 2 of 5 ARI2ONA STATE PUCHASI NG COOPE ATWE AG9EEM ENT Updated 9/14/2021 Packet Pg. 319 7.19.b ARIZONA STATE PURCHASING COOPERATIVE AGREEMENT purchases by means of utilizing line items from alternate contracts. Such practices weaken the State's ability to negotiate lowest possible volume prices. Exclusive contracts are those that offer the State Cooperative member the option to participate exclusively, rather than permissively, and shall be identified as such within the contract documents. 9. Failure of the State Cooperative Member to secure performance from the State contractor in accordance with the terms and conditions of its purchase order does not necessarily require the State to exercise its own rights or remedies. 10. This Agreement shall take effect with execution by both Parties on the date signed by the State Procurement authorized signor, and shall remain in effect until cancelled by either party. The State reserves the right to amend the agreement during the term of the Agreement. 11. This Agreement may be canceled pursuant to the provisions of A.R.S. § 38-511. 12. This Agreement is exempt from the provisions of A.R.S. §§ 11-952(D) and 12-1518. 13. The State Cooperative Member certifies that its organization shall comply with the State and Federal Equal Opportunity and Non -Discrimination requirements and conditions of employment in accordance with A.R.S. Title 41 Chapter 9, Article 4 and Executive Order No. 2009-09 dated October 20, 2009. 14. The State Cooperative Member hereby acknowledges that each State contractor shall be remitting an administrative fee to the State, based upon the member's purchasing volume under the state contracts. 15. The State Cooperative Member authorizes State contractors to release usage information to the State. Usage information shall be limited to the State Cooperative Member's purchasing activity and shall generally consist of, but shall not be limited to, purchase order information including purchase date(s); units purchased, their descriptions and quantities; unit prices and aggregate amounts paid for all materials and services purchased off of the State's contract. 16. The State may terminate this Agreement without notice if the State Cooperative Member fails to comply with the terms of a State contract or this Agreement. 17. Except as provided in Paragraph 15, either of the Parties may terminate this Agreement with at least thirty (30) dyas written notice to the other party. Page 3 of 5 ARIZONA STATE RKHASI NG OOOPE ATWEAGREEM ENT Updated 9/14/2021 Packet Pg. 320 7.19.b ARIZONA STATE PURCHASING COOPERATIVE AGREEMENT IN WITNESS WHEREOF, the Parties of this Agreement, having caused their names to be affixed hereto by their proper officers, hereby execute this Agreement on the dates indicated hereunder. FOR THE STATE COOPERATIVE MEMBER: FOR THE STATE: Signature: Signature: Name: -------------------------- Authorized SPO Representative Title: Title: -------------------------------------------- Date: Date: ------------------------------------------- ARIZONA STATE PUCHASI NG COOPBRAMVEAGR®VI ENT Updated 12/19/2019 Page 4 of 5 Packet Pg. 321 7.19.b ARIZONA STATE PURCHASING COOPERATIVE AGREEMENT State Cooperative Member Contact Information Name of Organization: Name of Contact Person: Qualification: (Click the appropriate Box in either the Political Subdivision or Non -Profit categories) Political Subdivision: 0 Non -Profit Organization: 0 Title of Contact Person: ❑ Federal ❑ Other Agency/Gov't Educational ❑ Healthcare Institution Institution ❑ State ❑ Tribal Nation El Religous❑ Telephone of Contact Person: County ❑ Fire District Organization ❑ City/Town ❑ Water District ❑ Public School ❑ Other: ❑ Charity ❑ Other: Telephone of Office: E-mail address of Primary Contact Person: E-mail Address of Secondary Contact: (If possible, please provide a general email address that can be forwarded to the contact person and that will not change should the contact person leave the organization. The person receiving email from the State Procurement Office at the address above needs to be responsible to forward the information to other interested parties at your organization as needed.) Physical Address: Mailing Address (if different from the physical address): Federal ID Tax Number: * Non-profit entities must attach proof of non-profit status with the agreement Please notify the State Procurement Office of any changes to this information. Page 5 of 5 ARIZONA STATE RKHASI NG OOOPE ATIVEAGREEM ENT Updated 9/14/2021 Packet Pg. 322 7.20 City Council Agenda Item Meeting Date: 02/21/2023 Take Home Policy for City -Owned Vehicles Staff Lead: Carl Rugg Department: Public Works & Utilities Preparer: Royce Napolitino Background/History The City of Edmonds has no current take-home policy for city -owned vehicles. This policy comes in advance of the Police Department's car -per -officer vehicle program and aims to address the need for special equipment and emergency response from Public Works Water Watch and Street Watch assignments. Approved and forwarded to the consent agenda from the February 14, 2023 PSPHSP Council Committee. Staff Recommendation Approve as part of consent agenda at the February 21, 2023 City Council meeting. Narrative The City of Edmonds Take Home Vehicle Policy establishes requirements for the assignment of city - owned vehicles for travel between employee homes and their work -sites. This addresses the City Personnel Policy, section 9.4 and the calculation of reimbursement for mileage, economic benefit and collective bargaining agreements. The policy authorizes department managers to assign vehicles by request. The application for assignment requires requesters to demonstrate criteria, document the need, and submit to the policy's procedures. The policy demonstrates the individual departmental oversight and responsibilities required for ongoing use and assignment of city -owned vehicles, documentation and record keeping. The Policy's Appendices include: Procedures, Assignment Authorization, and Vehicle Trip Log. Attachments: Take Home Vehicle Policy_Edmonds Packet Pg. 323 7.20.a $12C. 1 0v City of Edmonds Take Home Vehicle Policy Purpose This policy establishes requirements for authorizing employees to take city -owned vehicles home to travel between their home and work site(s). The City's intent is to limit the number of take-home vehicle assignments to employees who have a primary responsibility to respond to emergency situations to protect life and property or when there is a demonstrated economic benefit to the city. Applicability and Audience This policy applies to all qualifying employees who meet the vehicle authorization requirements under section IV. III. Definitions Assigned take-home vehicle - A city -owned vehicle that is used by a city employee for city business and for regularly commuting to and from the employee's home and work site(s). Assigned vehicle - A city -owned vehicle assigned to a department or city employee for city business, but not for employee commuting to and from the employee's home and work site(s). Business mileage - The mileage driven by an employee while conducting official city business. Business mileage does not include an employee's commute to and from their home to their work site(s). Call out - A directive to an employee to report to a work site during an off -duty time or day, to respond to an emergency that requires an immediate response to protect life and/or property. Commute mileage - The mileage driven by an employee to commute to and from their home to their work site(s). Economic benefit/cost calculation - The difference between the cost to reimburse an employee for conducting city business in their private vehicle, per section 9.4 of the City Personnel Policy or its successor, and the cost to provide an employee with an assigned take-home vehicle to commute to and from their work site(s). Packet Pg. 324 7.20.a Page 2 of 5 Emergency response — When an employee has a primary responsibility to respond immediately to protect life and/or property. Occasional overnight vehicle use — When an employee takes a city -owned vehicle home after attending night meetings or other city business activities that occur outside of an employee's normally -scheduled work hours. Occasional overnight usage of a city -owned vehicle shall mean no more than twelve (12) times per quarter on average. Special equipment vehicle — A city -owned vehicle manufactured for special applications or a vehicle equipped or outfitted with tools or devices for specific job applications. Communication access, such as car radio, telephone, and similar devices, shall not be considered special equipment for the purpose of this policy. Work site(s) — The office or site(s) a city employee reports to perform normally - scheduled work. Telecommuting — Work one (1) or more days in a given workweek from home or other approved location instead of commuting to an assigned work site or work site(s). IV. Policy A. Organization 1. The Fleet Division of the City of Edmonds shall manage and administer the take-home vehicle program. 2. All City departments with take-home vehicle assignments shall designate a Take -Home Vehicle Coordinator, who shall have the responsibility for ensuring the department's compliance with this policy and the procedures outlined in Attachment A. The department head shall designate the Take - Home Vehicle Coordinator. B. Take-home vehicle authorization requirements 1. Managers shall evaluate and authorize or deny take-home vehicle assignment requests. If approved, the Manager shall forward the requests to the department director or their designee for final approval. 2. Department directors or their designees shall review, approve, and certify that employee requests for take-home vehicles meet the applicable City Take - Home Vehicle Policy or collective bargaining agreement requirements. Such approval shall be consistent with the criteria set forth in this policy and comply with the administrative procedures outlined in Attachment A, or a collective bargaining agreement, if applicable. Packet Pg. 325 7.20.a Page 3 of 5 4. Take-home vehicle assignments must meet at least one of the following criteria as outlined in the City Fleet Policy— Use of City Vehicles to Commute. a. Emergency response. Take-home vehicles may be assigned to employees with emergency response duties if they consistently meet the criteria listed below and provide supporting documentation: i. Employee has primary responsibility to respond to emergency situations that require immediate response to protect life or property; and ii. Employee responds to emergency call outs at least twelve (12) times per quarter; and iii. Employee cannot effectively respond to emergencies using alternative forms of transportation; and iv. Employee cannot effectively respond to emergencies by picking up a city -owned assigned vehicle at a designated site. b. Special equipment. Take-home vehicles may be assigned to employees with specially equipped vehicles if they consistently meet the criteria below and provide supporting documentation: i. Employee needs specialized equipment or a special equipment vehicle to perform city work outside of an employee's normal workday; and ii. Employee has the primary responsibility to respond to emergency call outs. c. Economic benefit. Take-home vehicles may be assigned to employees if the private vehicle mileage reimbursement costs are consistently greater than the commuting costs for an assigned city vehicle with overnight vehicle usage, and they provide the supporting documentation listed below: i. Documentation of the economic benefit calculation, which calculation must be provided and recalculated on at least an annual basis; and ii. Documentation of why an employee cannot use alternative forms of transportation or pick up a city vehicle at a designated parking area. 5. If an exemption is present for represented employees whose collective bargaining agreements specifically provide for take-home vehicle assignments, Take -Home Vehicle Coordinators citing such language shall provide a detailed explanation of how the contract language applies and if/how it meets or supplants any of the take-home vehicle assignment criteria cited above. a. If an exemption is cited per a CBA, the request must also be reviewed by the Human Resources Department to verify accuracy of the CBA language. C. Occasional overnight use requirements 1. Directors or their designees must pre -approve occasional overnight vehicle use for their employees. The administration of occasional overnight Packet Pg. 326 7.20.a Page 4 of 5 vehicle use shall comply with applicable IRS rules and the administrative procedures outlined in Attachment A. D. Usage and taxable reporting requirements Commuting in a city -owned vehicle, whether assigned or occasional use, is a taxable benefit for the employee. The administration of taxable benefits for employees shall comply with the current version of the Internal Revenue Service's (IRS) Publication 15-B, Employers Tax Guide to Fringe Benefits or its successor. 1. Employees shall not use their assigned take-home vehicle for personal business, except for commuting. 2. Employees shall not allow any non -city employee to operate their take-home vehicle unless there is written permission by their director or their designee. 3. Employees with assigned take-home vehicles shall document and report their monthly trips, business mileage, commute mileage, and emergency call outs as outlined in the administrative procedures in Attachment A. 4. Telework situations: a. For employees who are assigned to telework full-time, any necessary trip to a work site shall be considered business mileage. b. For employees who are assigned to telework part-time and report to a work site part-time, the trips to the work site shall be considered commute mileage. E. Recordkeeping and reauthorization requirements 1. The Fleet Division shall maintain an up-to-date list of all active take- home vehicle assignments. 2. Take -Home Vehicle Coordinators shall notify the Fleet Division within 30 days of a new take home vehicle assignment. 3. Take -Home Vehicle Coordinators shall notify the Fleet Division immediately when an employee's take home vehicle assignment has ended. 4. Directors or their designees shall reevaluate and reauthorize take-home vehicle assignments on a semi-annual basis consistent with the administrative procedures outlined in Attachment A. V. Implementation Plan A. Once approved by city council, this policy becomes effective for all City employees the date that it is signed by the Mayor. B. Directors or their designees are responsible for communicating this policy to the management structure within their respective agencies and other appropriate parties. Packet Pg. 327 7.20.a Page 5 of 5 C. Directors or their designees are required to develop and implement procedures to ensure that: 1. The directives in this policy and the attached administrative procedures are followed by the employees under their supervision. 2. There is a process for approving employee's use of take-home vehicles that provides for close review and monitoring of such use. VI. Maintenance A. This policy will be maintained by the Fleet Division. B. This policy will be reevaluated every (5) years after its effective date or as often as necessary to keep the policy up to date with changes in operations and best risk management practices. A new, revised, or renewed policy will be initiated by the Fleet Division after the evaluation period. VII. Consequences for Noncompliance A. Any violation of this policy may result in the removal of take-home vehicle assignment, driving privileges, or discipline. B. Failure to provide mileage trip logs by the 10th of each month may result in the suspension of the employee's fuel card. Appendices: A. Take -Home Vehicle Procedures B. Take -Home Vehicle Authorization Request Form C. Take -Home Vehicle Trip Log Packet Pg. 328 7.20.a Attachment A — Take -Home Vehicle Procedures Procedure Frequency Procedure Steps Document Retention A. Take-home Ongoing, as 1. Employee will complete the Take -Home Vehicle Authorization Request Form with the Fleet Division will maintain vehicle needed required supplemental documentation and submit it to their supervisor for a central repository of all assignment consideration. active take- home vehicle authorization 2. Supervisor will review the request and approve or deny the request. If approved, the authorizations. supervisor will send the request to the department director (or their designee) for consideration. Each department will 3. Department director will review the request and approve or deny the request. maintain copies of the 4. If approved, the employee is granted the take-home vehicle assignment for a period active take-home vehicle of six (6) months. authorizations for the employees under their Sample economic benefit calculation: supervision in accordance (A) Cost per mile for this class of vehicle from Fleet Services: $ with records retentionpolicies. (B) Cost of Commute Miles: (A) x (2022 Commute Miles): $ Each department will (C) Cost of Business Miles: ($0.59 per mile) x (2022 Business Miles): $ designate a Take -Home Economic benefit (cost) to the City of this vehicle's use: (C) — (B): $ Vehicle Coordinator responsible for their record keeping and communication with the Fleet Division Manager. B. Trip logs Monthly 1. Each employee with a take-home vehicle assignment will complete a monthly trip Fleet Division will maintain log. Employees must use the trip log provided by the Fleet Division, unless they copies of the trip logs for propose a different method of tracking their trip data that is approved in advance one (1) year. by the Fleet Division. 2. Trip Log Instructions: Employee will enter their trip data each day on the log. Each department will Employee will total their number of trips, their daily commute mileage, their business maintain the trip logs for the mileage, and their total mileage. Employee will record the number and nature of employees under their emergency call outs in the columns provided, if applicable. The employee and their supervision in accordance supervisor will sign the trip log each month to affirm its accuracy. with records retention 3. Employee will submit their monthly trip log to their supervisor no later than the policies. 5t" work day after the end of each month. N d V m m c 3 O c.� L 0 2 0 a m 0 x a� Y H N c 0 E w i 2 0 a 2 d m E 0 x a� Y c m E c� a Packet Pg. 329 7.20.a Procedure Frequency Procedure Steps Document Retention 4. Take -Home Vehicle Coordinators will send a copy of each employee's trip log to the Fleet Division by the 10" of each month. C. Assignment Semi-annually 1. In the spring and fall of each year, the Fleet Division will prompt department Fleet Division will recertification directors to review their list of active take-home vehicle assignments to either: (1) maintain a list of active Authorization reaffirm their employee(s) still meet the take-home vehicle criteria or applicable take-home vehicle periods: exemptions; or (2) relinquish take-home vehicle assignments from their employee(s). assignments by department. • Oct 1 - 2. Procedure A must be completed again if: Recertification approval March 31 a. The active form on file is over a year old. documentation will be • April 1- b. The employee's residence / home address changed. retained for two (2) years. Sept 30 c. The employee's work site or position title changed. d. The employee's assigned vehicle number changed. e. The employee's take-home vehicle justification changed. D. Ending or Ongoing, as 1. Take -Home Vehicle Coordinators will notify the Fleet Division immediately in writing Expired take-home vehicle expiring take- needed when a take-home vehicle assignment has ended, or the employee is no longer authorization forms will be home vehicle employed by the City. held by the Fleet Division for assignments 2. Fleet Division will confirm the receipt of the change and remove the two (2) years. employee from the list of active take-home vehicle assignments. Each department will maintain copies of the expired take-home vehicle authorizations for the employees under their supervision in accordance with records retention policies. E. Occasional Ongoing, as 1. Employee will submit requests for occasional overnight vehicle use to their Each department will overnight needed department director or designee in writing for pre -approval. maintain occasional use vehicle use 2. Employee will log all occasional overnight trips and submit their logs to their Take- approvals and the Home Vehicle Coordinator. associated logs for the 3. Take -Home Vehicle Coordinators will maintain a consolidated log of all occasional employees under their overnight use trips for the employees in their department or division. supervision in accordance a. If an employee's overnight vehicle use exceeds twelve (12) trips per quarter, with records retention and their usage is projected to continue, the employee must complete policies. Procedure A to be considered for the assignment of take-home vehicle. N m m m c 3 O `0 2 0 a m E 0 x a� Y N c 0 E w i 2 0 a d U d m E 0 x a� Y H r c m E c� a Packet Pg. 330 7.20.a Take -Home Vehicle Assignment Authorization Request O� EDM m Fleet Division Employee name: Position title: Vehicle number: Department: Primary work site: Division: Estimated daily commute miles: Section: Estimated daily business miles: City & city of residence: Justification for out of city residence (if applicable): Number of emergency call outs in previous 6 months (if applicable): Start date for this request: Union Contract: Collective bargaining agreements (CBA) may provide general language for department director's to approve take-home vehicle assignments. If citing a CBA, attach all required documentation and the administrative procedures in Attachment A. Pursuant to the City Fleet Policy, take-home vehicle assignments must meet at least one of the following criteria. Please select one (1) criteria and attach all required documentation and the administrative procedures in Attachment A. ❑ Emergency Response: The employee has the primary responsibility to respond to emergency situations, which require immediate response to protect life or property and the employee is called out at least 12 times per quarter. ❑ Special Equipment: The employee has primary responsibility to respond to emergency situations, which require immediate response to protect life or property and the employee needs a special vehicle and/or carries specialized equipment. ❑ Economic Benefit: There is an economic benefit to the City. This means the cost to reimburse the employee for private vehicle mileage is consistently greater than the cost to provide a take-home vehicle. Taking a city -owned vehicle home generates a tax liability. If your request for a take-home vehicle assignment is approved, you are required to check with your payroll administrator to determine your liability. I have read and understand the City of Edmonds Take -Home Vehicle Policy. I certify my request meets the requirements. Requestor's signature Date Department Director or designee Date Fleet Division Manager Date a Distribution: Completed signed original to Fleet Division. Copies to employee and department director Packet Pg. 331 7.20.a Take -Home Vehicle Trip Log Employee Name: Month: Year: Division/Department: Vehicle Number: Primary Work Site: Regular Work Hours: Daily Trip Mileage Emergency Call Outs (if applicable) Day of Month Commute Miles Business Miles Total Miles # of trips Call Out (Yes/No) Time of Call Out Nature of Emergency 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Total* *Total your daily commute miles, business miles, total miles, number of trips, and call outs. Employee Signature Date Supervisor Signature Date • Commute mileage: The mileage to commute to and from your home and your work site. • Business mileage: The mileage to conduct official city business. Business mileage does not include the commute to and from your home and your work site. • Total mileage: The sum of your commute mileage and business mileage. • Call out: A directive to report to a work site during an off -duty time or day, to respond to an emergency that requires an immediate response to protect life and/or property. N d V L m m c 3 O U `0 0 a m E 0 x a� 0 t— rn c 0 E w i 2 0 a m U t a� m E 0 x a� 0 t— r c m E c� Q Send one copy to your department's Take -Home Vehicle Coordinator no later than S work days after the end of each month. Send one copy of the log to Fleet Division by the 10th of each month. Packet Pg. 332 7.21 City Council Agenda Item Meeting Date: 02/21/2023 PSPHSP Committee Meeting Proposed Time Change Staff Lead: Council President Tibbott Department: City Council Preparer: Beckie Peterson Background/History Council Committee meetings are detailed in ECC 1.04.010 B - Regular Public Meeting Times and currently specify the PSPHSP Committee meeting from 4:30 p.m. to 5:30 p.m. A change to the start time requires a modification to this code. This item was reviewed by the PSPHSP Committee on February 14, 2023 and forwarded to the next Consent Agenda for Council approval. (Draft minutes for 2/14/23 PSPHSP meeting are included this agenda packet under consent awaiting council approval) Recommendation Approve the Code change and ordinance as submitted. Narrative The PSPHSP Committee supports topics from Public Safety, Planning, Human Services and Personnel departments. The City Clerk has identified the anticipated workload/agenda items for this Committee will likely increase in the upcoming year, and suggested expanding the meeting time. The proposed meeting time change is from the current 4:30 - 5:30 pm to an earlier 3:30 - 5:30 pm. This is consistent with the length of the other council committees and allows the PSPHSP Committee to meet the needs of the city staff departments. Attachments: Proposed Code change for PSPHSP Committee start time 2023-02-07 ordinance re council committee meeting times Packet Pg. 333 7.21.a I 1.04.010 Regular public meeting time and days.0 SHARE A. Full Council. Regular meetings of the city council shall be held on every Tuesday of every month, except for the second and fifth Tuesdays of a month, at 7:00 p.m. Regular meetings of the city council shall be held as a hybrid meeting that is accessible both virtually and in -person and where the in -person component is conducted in the Council Chambers, Public Safety Complex, 250 Fifth Avenue N., Edmonds, Washington. Council meetings shall adjourn no later than 10:00 p.m. on the day initiated unless such adjournment is extended by an affirmative vote of a majority of the council as a whole plus one. B. Council Committees. The city council shall have the following standing committees: finance; parks and public works ("PPW"); public safety, planning, human services, and personnel ("PSPHSP"). Regular meetings of the city council standing committees shall be held on the second Tuesday of every month. Councilmembers and staff may attend all committee meetings virtually. Members of the public may view the meeting virtually from their own device or from a monitor provided by the city in the city council conference room, 121 5th Avenue North, Edmonds WA 98020. The respective regular committee meeting times shall be as follows: (1) PSPHSP shall commence at 4�0 3:30 p.m. and end at 5:30 p.m.; (2) finance shall commence at 5:30 p.m. and end at 7:30 p.m.; and (3) PPW shall commence at 7:30 p.m. and end at 9:30 p.m. Recordings of city council standing committee meetings shall be made and posted online. [Ord. 4264 § 1, 2022; Ord. 4258 § 1, 2022; Ord. 4228 § 1, 2021; Ord. 4206 § 1, 2020; Ord. 4146 § 1, 2019; Ord. 4101 § 1, 2018; Ord. 4065 § 1, 2017; Ord. 4004 § 1, 2015; Ord. 3825 § 1, 2010; Ord. 2707, 1989; Ord. 2492, 1985; Ord. 2465, 1984; Ord. 2430, 1984; Ord. 2367, 1983; Ord. 2240 § 1, 1981; Ord. 2209 § 1, 1981; Ord. 2194 § 1, 1981; Ord. 2110 § 1, 1980; Ord. 1979 § 1, 1978; Ord. 1676, 1973; Ord. 1611, 1972; Ord. 1606 § 1, 1972; Ord. 1479, 1970; Ord. 839, 1960; Ord. 503 § 1, 1937]. Packet Pg. 334 7.21.b ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, CHANGING THE REGULAR MEETING TIME OF THE CITY COUNCIL'S PUBLIC SAFETY, PLANNING, HUMAN SERVICES, AND PERSONNEL ("PSPHSP") COMMITTEE WHEREAS, the city council has the power to organize and regulate its internal affairs under RCW 35A.11.020; and WHEREAS, the city council has determined that regular meeting time of the public safety, planning, human services, and personnel ("PSPHSP") committee should occur at 3:30 pm instead of 4:30 pm on the second Tuesday of each month; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Subsection B of section 1.04.010 of the Edmonds City Code, entitled "Regular public meeting time and days," is hereby amended to read as follows (new text is shown in underline; deleted text is shown in stfike thfo g ): B. Council Committees. The city council shall have the following standing committees: finance; parks and public works ("PPW"); public safety, planning, human services, and personnel ("PSPHSP"). Regular meetings of the city council standing committees shall be held on the second Tuesday of every month. Councilmembers and staff may attend all committee meetings virtually. Members of the public may view the meeting virtually from their own device or from a monitor provided by the city in the city council conference room, 121 5th Avenue North, Edmonds WA 98020. The respective regular committee meeting times shall be as follows: (1) PSPHSP shall commence at 440 3:30 p.m. and end at 5:30 p.m.; (2) finance shall commence at 5:30 p.m. and end at 7:30 p.m.; and (3) PPW shall commence at 7:30 p.m. and end at 9:30 p.m. Recordings of city council standing committee meetings shall be made and posted online. Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. Packet Pg. 335 7.21.b Section 3. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. �. ... 0sm MAYOR MIKE NELSON ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: M. JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Pg. 336 7.21.b SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2023, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, CHANGING THE REGULAR MEETING TIME OF THE CITY COUNCIL'S PUBLIC SAFETY, PLANNING, HUMAN SERVICES, AND PERSONNEL ("PSPHSP") COMMITTEE The full text of this Ordinance will be mailed upon request. DATED this day of , 2023. CITY CLERK, SCOTT PASSEY 3 Packet Pg. 337 7.22 City Council Agenda Item Meeting Date: 02/21/2023 Approval of Utility Easement for Existing Utilities in Private Alley adjacent to 614/616 5th Ave S Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History On February 14, 2023, staff presented this item to the Parks and Public Works Committee and it was forwarded to the consent agenda for approval. Staff Recommendation Approve utility easement. Narrative The City is currently reviewing a proposal for the construction of townhomes and a subsequent 14 lot plat on the property located at 614/616 5th Ave S. In addition to lots 614 and 616, the developer owns a 20 ft "alley" adjacent to the southern property line of 616 5th Ave S, stretching from 5th Ave S to 41h Ave S. This "alley" appears and functions as if it were a public alley, but it is privately owned and maintained. The City currently has public sewer and storm main located in this alley and as a condition of development will secure a utility easement to allow for future maintenance, repair, and reconstruction of these utilities. One 20-ft wide easement will be provided to the City through the extent of the private alley, from 5th Ave S to 4th Ave S. The City will own and maintain the public sanitary sewer main through the entire easement area as well as the public storm main located within the western half of the easement. All other utilities located within the easement are and will be owned and maintained by private property owners or other respective utility companies. Subsequent to Council approval, the utility easement will be recorded against the subject property with the final plat documents for the subdivision. Attachments: Attachment 1 - Vicinity Map Attachment 2 - Utility Easement Packet Pg. 338 . City of Edmonds 614/616 5th Ave S Vicinity Map 600 City Park 550 PARKS DEPT L/1 W a rn �N 141.3 I ;L17 5� MA 219 I J621N ® 8 . � 1 04 5 902 902 511 52M 57 qrWjj— 59 522 1:3,031 0 0 252.60 505.2 Feet 376.2 This ma Is a user generated static output from an Internet mapping site and is fc 4,514 P B P PP B reference only. Data layers that appear on this map may or may not be accurat WGS_1984_Web _Mercator _Auxiliary -Sphere current, or otherwise reliabl © City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTIO I 7.22.a I Legend Sections Boundary Sections N X Edmonds Boundary LU ArcSDE.GIS.PROPERTY_BUILDIP 4--. ArcSDE.GIS.STREET_CENTERLIN — <all other values> E d _ Interstate M Principal Arterial LU Minor Arterial; Collector _ Local Street; On Ramp r State Highways 4— O — <all other values> M -- 0 Q 1 rL Q 2 Q County Boundary to Parks r ArcSDE.GIS.PROPERTY WASHII .� _ 2 ArcSDE.GIS.PROPERTY_CITIES ArcSDE.GIS.PROPERTY_CITIES City of Edmonds +' C City of Lynnwood City of Mountlake Terrace S t� Unincorporated King Co; Unincor Q City of Woodway +.i Citv of Arlinaton: Citv of Bothell: N Notes fC Q Packet Pg. 339 7.22.b Return Address: City Clerk City of Edmonds 121 - 5th Ave. N. Edmonds, WA 98020 Grantor(s): Grantee: Abbreviated Legal: BK INVESTMENT GROUP LLC City of Edmonds SEC 26 TWP 27 RGE 03RT-4C) BEG 30FT W & 264FT S OF NE COR S1/2 NE1/4 NE1/4 NE1/4 TH S 20FT M/L TO N LN BLK 2 CITY PARK ADD TO EDMONDS TH W ALG SD N LN 30OFT TH N 20FT M/L TO S LN OF N 264FT OF SDS1/2 NE1/4 NE1/4 NE1/4 TH E ALG SD S LN 30OFT TO POB Assessor's Property Tax Parcel No.: 27032600102300 UTILITY EASEMENT Property Address: N/A IN CONSIDERATION of benefits to accrue to the grantor(s) herein, the undersigned, BK INVESTMENT GROUP LLC, ("GRANTOR") hereby grant(s) to the CITY OF EDMONDS, a Municipal Corporation ("GRANTEE"), a permanent easement for the installation, construction, operation, maintenance, repair, reconstruction and/or replacement of public utilities and necessary appurtenances, over, across, through, and below the following described property, and the further right, at GRANTEE's sole expense, to remove trees, bushes, undergrowth and other obstructions thereon interfering with the location, construction, operation, maintenance, repair, reconstruction and/or replacement of said public utilities and necessary appurtenances, together with the right of access to the easement at any time for the stated purposes. The easement hereby granted is located in the COUNTY OF SNOHOMISH, STATE OF WASHINGTON, and is more particularly described as the following property: BEGINNING AT A POINT 30 FEET WEST AND 264 FEET SOUTH OF THE NORTHEAST CORNER OF THE SOUTH HALF OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER OF SECTION 26, TOWNSHIP 27 NORTH, RANGE 3 EAST, W.M., RECORDS OF SNOHOMISH COUNTY, WASHINGTON; THENCE SOUTH 20 FEET, MORE OR LESS, TO THE NORTH LINE OF LOT 12, BLOCK 2, CITY PARK ADDITION TO EDMONDS, ACCORDING TO THE PLAT THEREOF RECORDED IN VOLUME 9 OF PLATS, PAGE 10, RECORDS OF SNOHOMISH COUNTY, WASHINGTON; THENCE WEST ALONG THE NORTH LINE OF LOTS 12 AND 1, SAID BLOCK 2 AND SAID LINE EXTENDED FOR 261.37 FEET; THENCE NORTH 20 FEET, MORE OR LESS, TO THE SOUTH LINE OF THE NORTH 264 FEET OF SAID SOUTH HALF OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER OF THE NORTHEAST Packet Pg. 340 7.22.b QUARTER OF SAID SECTION 26; THENCE EAST ALONG SAID SOUTH LINE FOR 261.37 FEET TO THE POINT OF BEGINNING. GRANTEE shall, at GRANTEE'S sole expense, be responsible for the maintenance, repair, replacement, removal, relocation and reconstruction of the systems. Further, GRANTEE agrees to restore to substantially the original condition such improvements as are disturbed during the construction, maintenance, and repair of said utility or utilities, provided GRANTOR, their heirs, or assigns shall not plant trees, shall make reasonable efforts to inhibit the growth of volunteer trees, and shall not construct any permanent structures over, upon, or within the permanent easement. GRANTEE agrees to indemnify, defend and hold GRANTOR harmless from any and all liability or damage, including attorneys' fees and costs, incurred or arising directly from GRANTEE's use, maintenance, repair, replacement, removal, relocation and reconstruction of and access to the systems, except those arising from any of GRANTOR'S acts, omissions or negligence. GRANTOR expressly reserves all rights not inconsistent with those granted to GRANTEE herein. Each party shall reasonably cooperate with the other in the performance of their obligations stated herein and to affect the purposes of this Agreement. DATED THIS DAY OF .20 Full Name of Grantor(s) Packet Pg. 341 7.22.b Accepted by the City Council dated CITY OF EDMONDS By: Michael Nelson, Mayor STATE OF WASHINGTON ) ) ss COUNTY OF SNOHOMISH) day of 20 ATTEST/AUTH ENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney On this day personally appeared before me BK INVESTMENT GROUP LLC, to me known to be the individual(s) described in and who executed the within and foregoing instrument and acknowledged that they signed the same as their free and voluntary act and deed, for the uses and purposes therein mentioned. UNDER MY HAND AND OFFICIAL SEAL THIS DAY OF , 20, NOTARY PUBLIC in and for the State of Washington, residing at Packet Pg. 342 7.22.b \ Of N J EXHIBIT A EASEMENT AREA N 88'52'48" W TAX NO. 27032600102300 S 88152'48" E } W J J Q LINE TABLE \ TAX NO. 27032600100900 N ■ i 1�1 ,a TAX NO. 27032600102900 I 1 i i Lo 261.37' 261.37' LINE BEARING LENGTH L1 S 01 °01'42" W 20.00' L2 S 01 °01'31 " W 20.00' J Q Packet Pg. 343 H OW E L L WAY 7.22.b I 30' I I 114 Vo JL &to VV 1 30.00' I I ' I F7 BUILDING i 614 5TH AVE S I (TO BE REMOVED) I ...■.... . ....... cn ■ I I O I I ■ W I O O N O > ' M I N ■ M Q I I CATCH BASIN r I Lu I i > ASPHALT I �I i � LOCATION OF 20 FT. WIDE I i EASEMENT AREA, BENEFICIAL TO THE CITY OF EDMONDS, FOR CITY OWNED UTILITIES N � _ GRASS •clq ASPHALT _ O r O i r ° o Ij O I r ° O i BUILDING CATCH BASIN ° BLDG. 616 5TH AVE S I (TO BE REMOVED) I I � I � I I L27- -0 L ---------- 12" PSS - 0 - - CATCH BASIN N P A — — — — — - s — t — — — 1 P — — — — — — — — — — --- 8' P - - - - - - 1 P S O - 1 PSS---------------- i 261.37' N 7-71 B W BLDG. BLDG. i J I CATCH BASIN I J 30 I CATCH BASIN I \ 30' ERBEN DR. SCALE: 1 "=20' 0 10 20 40 NOTES 1. THIS SURVEY WAS PERFORMED BY FIELD TRAVERSE USING A 10 SECOND "TOTAL STATION" THEODOLITE SUPPLEMENTED WITH A 100 FT. STEEL TAPE. THIS SURVEY MEETS OR EXCEEDS THE STANDARDS FOR LAND BOUNDARY SURVEYS AS SET FORTH IN WAC CHAPTER 332-130-090. 2. EASEMENT AREA = 5,227 SQ. FT. 3. UNDERGROUND UTILITY INFORMATION AS SHOWN HEREON IS APPROXIMATE ONLY AND IS BASED UPON CITY OF EDMONDS GIS AND ALSO AS PER TIES TO ABOVE GROUND STRUCTURES. LEGAL DESCRIPTION OF EASEMENT AREA BEGINNING AT A POINT 30 FEET WEST AND 264 FEET SOUTH OF THE NORTHEAST CORNER OF THE SOUTH HALF OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER OF SECTION 26, TOWNSHIP 27 NORTH, RANGE 3 EAST, W.M., RECORDS OF SNOHOMISH COUNTY, WASHINGTON; THENCE SOUTH 20 FEET, MORE OR LESS, TO THE NORTH LINE OF LOT 12, BLOCK 2, CITY PARK ADDITION TO EDMONDS, ACCORDING TO THE PLAT THEREOF RECORDED IN VOLUME 9 OF PLATS, PAGE 10, RECORDS OF SNOHOMISH COUNTY, WASHINGTON; THENCE WEST ALONG THE NORTH LINE OF LOTS 12 AND 1, SAID BLOCK 2 AND SAID LINE EXTENDED FOR 261.37 FEET; THENCE NORTH 20 FEET, MORE OR LESS, TO THE SOUTH LINE OF THE NORTH 264 FEET OF SAID SOUTH HALF OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER OF SAID SECTION 26; THENCE EAST ALONG SAID SOUTH LINE FOR 261.37 FEET TO THE POINT OF BEGINNING. VICINITY MAP • PROJECT SITS' '- �i 1 � �f I i I � y f-��� I • -] •-_ - r L 1f 7 Shuraiirr T_ i A Cyr I ! PROJECT #: 20-6942 CHADWICK O ..EDETAIL ...WI ofAS�I�� WINTERS DRAwINc: EXH I B I T. D WG o�. 614 & 616 5TH A VE. LAND SURVEYING AND MAPPING CLIENT PINE PARK �scS 4ECISTER�9`4��V 1422 N. W. 85TH ST., SEATTLE, WA 98117 IoNAL i,A06.297.0996 1195 DATE: 10-12-2022 EDMONDS�A �/� T PHONE: 6.297.0997 O FAX: 206.297.0997 DATE: WEB: WWW. CHADWICKWINTERS. COM DRAWN BY.SAS Q Packet Pg. 344 7.23 City Council Agenda Item Meeting Date: 02/21/2023 Approval of distribution easement to Public Utility District No. 1 of Snohomish County at 310 6th Avenue North. Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History This item was presented to the Parks and Public Works Committee on October 11, 2022. Questions arose about whether this easement may fall within the Boys & Girls Club development footprint and it was recommended that this be addressed before it is forwarded to the consent agenda. On February 14, 2023, staff presented this item to the Parks and Public Works Committee and it was forwarded to the consent agenda for approval. Staff Recommendation Approve distribution easement. Narrative To provide sufficient electrical power for the Civic Center Playfield, the existing pole mounted transformer needs to be replaced with a new pad mounted transformer located within the park. Public Utility District No. 1 of Snohomish County will require an easement to construct, repair, operate and maintain the underground primary power line and the pad mounted transformer for the park. The PUD easement is located outside the Boys & Girls Club development footprint. Attachments: Attachment 1 - Easement - City of Edmonds Attachment 2 - Easement Location Map Attachment 3 - Distribution Easement Packet Pg. 345 ATTACHMENT 7.23.a AFTER RECORDING, PLEASE RETURN TO: Public Utility District No. 1 of Snohomish County Attn: Franklin Bolden Real Estate Services P.O. Box 1107 Everett, Washington 98206-1107 E- WO#100082349 N#10000140005 DISTRIBUTION EASEMENT Grantor ("Owner"): The City of Edmonds, a Washington municipal corporation Grantee: Public Utility District No. 1 of Snohomish County Short Legal Description: Lots 1-40, Block 100, City of Edmonds, Vol 2, Pg. 39 and 39A, Snohomish County, WA Tax Parcel No: 00434210000000 THIS DISTRIBUTION EASEMENT ("Easement") is made this day of 2023, by and between the City of Edmonds, a Washington municipal corporation ("Owner"), and Public Utility District No. 1 of Snohomish County, a Washington State municipal corporation ("District"). The Owner, and District are sometimes referred to individually herein as "Party" and collectively as "Parties". The District is referred to as "Grantee". WHEREAS, Owner is the owner of certain lands and premises situated in the County of Snohomish, State of Washington, legally described as follows (hereinafter "Property"): LOTS 1-40, INCLUSIVE, BLOCK 100, CITY OF EDMONDS, ACCORDING TO THE PLAT THEREOF RECORDED IN VOLUME 2 OF PLATS, PAGES 39 AND 39A, RECORDS OF SNOHOMISH COUNTY, WASHINGTON; TOGETHER WITH VACATED EDMONDS ST AND SPRAGUE ST AND ALLEY PER CITY OF EDMONDS ORDINANCE #4028 RECORDED UNDER AUDITOR'S FILE NO. 201606230342, RECORDS OF SNOHOMISH COUNTY, WASHINGTON; Situate in the County of SNOHOMISH, State of Washington WHEREAS, the Grantee is desirous of acquiring certain rights and privileges across, over, under, upon and through the Property. NOW, THEREFORE, the Parties agree as follows: Packet Pg. 346 7.23.a 1. Distribution Easement. Owner, for good and valuable consideration, receipt of which is hereby acknowledged, hereby conveys and grants to Grantee, its agents, contractors, successors and assigns, a non-exclusive easement for the perpetual right, privilege, and authority to patrol, construct, erect, reconstruct, alter, improve, extend, repair, operate, and maintain overhead and/or underground electric distribution lines and facilities, Grantee -owned communication wires and cables, and other necessary or convenient appurtenances, across, over, under, through and upon the following portion of Owner's Property described on the attached Exhibit (hereinafter "Easement Area"). 2. Access To and Across Property. Grantee has the right of ingress to and egress from the Easement Area across the adjacent Property of Owner where same is reasonably necessary for the purpose of exercising its easement rights described in Section 1. 3. Owner's Reservation of Rights and Use of Easement Area. Owner reserves the right to use the Easement Area in a manner that does not interfere with the Grantee's use of the Easement Area, and/or present a hazard to Grantee's electric distribution lines and facilities, communication wires and cables, and other appurtenances. The Owner shall not construct or permit to be constructed any structures of any kind in the Easement Area without prior approval of the Grantee. Surface parking in the easement area shall be allowed. 4. Clearing of Power Line Right of Way. Grantee has the right at all times to clear said Easement Area and keep the same clear of all brush, debris and trees. 5. Trimming or Removal of Hazardous/Danger Trees. Grantee has the right at all times to cut, slash, or trim and remove brush, timber or trees from the Property which in the opinion of Grantee constitute a hazard to said lines and facilities, communication wires and cables, and other appurtenances or the Grantee's access thereto. Trees, brush or other growth shall be deemed hazardous to the lines or facilities or access of the Grantee when they are of such a height that they could, upon falling, strike the nearest edge of the Easement Area at a height of more than fifteen feet (15). Except in emergencies, Grantee shall, prior to the exercise of such right, identify such trees and make a reasonable effort to give Owner prior notice that such trees will be trimmed or removed. 6. Title to Removed Trees, Vegetation and Structures. The title to all brush, debris, trees and structures removed from the Easement Area and the Property pursuant to Sections 4 and 5 shall be vested in the Grantee, and the consideration paid for this Easement and rights herein described is accepted by Owner as full compensation for said removed brush, debris, trees and structures. Owner shall be entitled to request fallen timber be set aside for Owner's personal use. Grantee shall make reasonable effort to set aside said fallen timber provided doing the same is safe in Grantee's sole opinion. Title to any fallen timber set aside in this manner shall revert to the Owner. 7. Restoration Provision. To the extent that Owner's Property is disturbed and/or damaged by Grantee's exercise of its rights hereunder, Grantee shall restore the condition of the Property as nearly as reasonably possible to its existing condition prior to said exercise of its rights. 8. Title to Property. The Owner represents and warrants having the lawful right and power to sell and convey this Easement to Grantee. 9. Binding Effect. This Easement and the rights and obligations under this Easement are intended to and shall run with the Property and shall benefit and bind the Parties and their respective heirs, successors and assigns. 10. Governing Law and Venue. This Easement shall be governed by and construed in accordance with the laws of the State of Washington. The venue for any action to enforce or interpret this Easement shall lie in the Superior Court of Washington for Snohomish County, Washington. Packet Pg. 347 7.23.a 11. Authority. Each party signing this Easement, if on behalf of an entity, represents that they have full authority to sign this Easement on behalf of such entity. 12. Grantee Acceptance. By recording this Easement, Grantee hereby accepts all provisions set forth under this agreement. IN WITNESS WHEREOF, this instrument has been executed the day and year first above written OWNER: The City of Edmonds, a Washington municipal corporation By: Name: Its: (REPRESENTATIVE ACKNOWLEDGMENT) State of Washington County of I certify that I know or have satisfactory evidence that signed this instrument, on oath stated that (he/she/they) (was/were) authorized to execute the instrument and acknowledged it as the of the City of Edmonds to be the free and voluntary act for the uses and purposes mentioned in the instrument. Given under my hand and official seal this day of , 202_. Signature of (Seal or Stamp) Notary Public Print Name: Residing at: My appointment expires Packet Pg. 348 7.23.a ACKNOWLEDGED: Public Utility District No. 1 of Snohomish County, Real Estate Services By: Name: Maureen Barnes Its: Manager (REPRESENTATIVE ACKNOWLEDGMENT) State of Washington County of Snohomish certify that I know or have satisfactory evidence that Maureen Barnes signed this instrument, on oath stated that she authorized to execute the instrument and acknowledged it as the Real Estate Services Manager of Public Utility District No. 1 of Snohomish County, to be the free and voluntary act for the uses and purposes mentioned in the instrument. Dated: Signature of (Seal or Stamp) Notary Public Title Notary Public My appointment expires Packet Pg. 349 7.23.a EXHIBIT THAT PORTION OF BLOCK 100, CITY OF EDMONDS, ACCORDING TO THE PLAT THEREOF RECORDED IN VOLUME 2 OF PLATS, PAGES 39 AND 39A, RECORDS OF SNOHOMISH COUNTY, WASHINGTON, TOGETHER WITH THAT PORTION OF THE VACATED ALLEY IN SAID BLOCK 100, ALL THE MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF LOT 1, IN SAID BLOCK 100; THENCE SOUTH 01014'51" WEST 110.01 FEET, ALONG THE WEST LINE OF SAID BLOCK 100, TO THE POINT OF BEGINNING; THENCE SOUTH 39036'56" EAST 21.74 FEET, THENCE SOUTH 85005'54" EAST 99.84 FEET, THENCE NORTH 02058'28" EAST 11.24 FEET, THENCE NORTH 88045'09" WEST 1.49 FEET, THENCE NORTH 01014'51" EAST 16.00 FEET, THENCE SOUTH 88045'09" EAST 16.00 FEET, THENCE SOUTH 01014'51" WEST 16.00 FEET, THENCE NORTH 88045'09" WEST 4.51 FEET, THENCE SOUTH 02058'28" WEST 13.61 FEET, TO THE BEGINNING OF A CURVE TO THE RIGHT HAVING A RADIUS OF 8.00 FEET, THENCE SOUTHWESTERLY, ALONG SAID CURVE, THROUGH A CENTRAL ANGLE OF 91055'38" AND AN ARC DISTANCE OF 12.84 FEET, THENCE NORTH 85005'54" WEST 106.10 FEET, THENCE NORTH 39036'56" WEST 14.37 FEET, TO SAID WEST LINE OF BLOCK 100; THENCE NORTH 01014'51" EAST 15.28 FEET, TO THE POINT OF BEGINNING. Packet Pg. 350 7.23.a NW CORNER LOT 1 SPRAGUE ST VACATED ORD. 4028 (AFN 201606230342) EXHIBIT o F N.T.S. w 30 1 I ► ► ► ROW �vp0 _ ► F4 I �' z w CC; OIL EDMONDS I W rY (VOL.Z Z+ � O I � J � � Q J..l �S�J o of'L�) � N W 0 O �o J ► I BLOCK M I w (D loowol L Q _ Z �, �� � o � �z= 1 L 11-0 I I 1 � L/) Of I, � I O I I I Z o< o�1 / Z L���((( f- S 39°36'56" E 21.74' VACATED ALLEY (ORD. 4028 AFN 201606 330342) 5.0' N 88°45'09" W 1.49'- N J E —TN 02°58'28" E 1 1.24' s— S88°45'09 E Z► _ S 85'0=E _99_84' 4.5 1' . w o 5.0'� S 85°05'54I" E 106. w w 10' 9 o Of M �, I �, �, N co O 0 1 I �' 0 ® I N co CIVIC CENTER DISTRIBUTION EASEMENT EXHIBIT PARCEL NO. 00434210000000 310 6TH AVE N, EDMONDS, WA 98020 4pt3LETT�,\ WAql r IGROUNDMARK LAND SURVEYING, PLLC ANN PH: (206) 580-3801 2712 E FIR ST SEANOGROUNDMARKLS. NET SEATTLE, WA 98122 Packet Pg. 351 ATTACHMENT 2 7.23.b ,r v City of Edmonds Civic Center Playfield Easement WGS_1984_Web_Mercator Auxiliary -Sphere © City of Edmonds 2,257 188.1 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTION Legend ArCSDE.GIS.STREET CENTERLINE' — mall other values' 1 2 5; 4 9; 71; 7:8 Sections Boundary Sections Edmonds Boundary ArcSDE.GIS.PROPERTY BUILDING ArcSDE.GIS.STREET CENTERLINE: — <all other values> Interstate Principal Arterial Minor Arterial; Collector Local Street State Highways mall other values> 0 2 a Notes d E z U a Packet Pg. 352 County Boundary Parks ArcSDE.GIS.PROPERTY_WASH I Nt ArcSDE.GIS.PROPERTY CITIES A-- - AD .CDTv !'Mme CURB 'RAMP TYPE PERPENbICIULAR A DETECTABLE WARNING SURFACE _NlWK SIGN REMOVABLE BOLLARD L840 J DETECTABLE WARNING /-I-\ SUFACE L81 1 I FUTURE CROSSWALK BY CITY OF EDMONDS, N.I.C. CURB Rqq�P TYPE P-ERQENDI�ULAR A L816 SIM 3 I CONCRETE 7 t STAIRS 82 l�l I HANDRAIL TYP. 5 L821 1 CURB MP I TYPE PARALL�L B 81 DETECTABLE �� 1 WARNING SURFACE L 17 '\I CONCRETE CURB I 9 I CONCRETE 7 'STAIRS L822 I DOWELED ISOLATION JOINT, TYP ---= 10 � I DRIVEWAY AIPPRO'ACH 4 2 TYPE II L814 CONCRETE CURB f 4 I - TYPE 2 L81201 10 CONCRETE CURB 3 AND GUTTER L814 MATCHLINE SHEET L201 MATCHLINE SHEET L203 it I EASEMENT ENDS AT PROPERTY LINE DISTRIBUTION EASEMENT PRIMARY ELECTRICAL CONDUIT 10 FEET WIDE EASEMENT CENTERED ON PRIMARY ELECTRICAL CONDUIT ATTACHMENT 3 �1 r ----------------- LIGHTING SCHEDULE TRANSFORMER VAULTFURNISHINGS SCHEDULE SYMBOL NAME DETAIL o I POLE LIGHT I/L840, SEE SPECS SPORTS FIELD LIGHTING j SEE SPECS UTILITIES SCHEDULE SYMBOL NAME DETAIL ■ ■ CATCH BASIN LID 14/C313, 16/C313 • MANHOLE LIO 5-6/C310 om CLEANOUT 4/C310 -EI ELECTRICAL PEDESTAL (CONVENIENCE POWER) I/E700 ❑HE HOSE BIB 11/U840 r -SKATEPARK g�1 "SEE-SPI17 - t m 3 TYPE; 3i: • -` .'E; 'r.: ,.:_.' LEGEND CONCRETE PAVING TYPE 1 (I/L810)1 'FOR ALL WORK WITHIN ROW REFER TO CITY OF CONCRETE PAVING TYPE 2 1 L810 1 DETAIL I1 srnnoARo (/ ) EDMO 1A14NLAID CONCRETE PAVING TYPE 3 (I/L810)1 FLEXIBLE POROUS SURFACE TREATMENT (7/1.902) DECOMPOSED GRANITE ON GRADE - PEDESTRIAN (7/L812) BASE 810: ASPHALT PAVING - PEDESTRIAN (2/1.810) ALT N2: RUBBER TRACK SURFACING (I/L812) ASPHALT PAVING - VEHICULAR (3/L810)1 POURED -IN -PLACE SURFACING - COLOR 1 (4/L813) POURED -IN -PLACE SURFACING - COLOR 2 (4/L813) POURED -IN -PLACE SURFACING - COLOR 4 (4/L813) POURED -IN -PLACE SURFACING - COLOR 5 (4/1.813) ARTIFICIAL TURF (6/L813) SPORT COURT SURFACE (2/L812) LAWN AREA PLANTING AREA PEA GRAVEL (3/L813) REINFORCED TURF LAWN (8/L812) L.O.W. (OFFSET 5' FOR CLARITY) — — — MATCH LINE -- PROPERTY LINE ROOT BARRIER (10-II/L900) PROPOSED TREE EXISTING TREE XXX CF SILVA CELL EXTENTS SYMBOL NAME DETAIL ri FU CONTRACTTORENCH,ENSTALLEDHED 7/L840 8/U340 Oo TRASH/RECYCLING RECEPTACLES 3/L840 1 1 f 1 1 f BIKE RACK 4/1_840 PICNIC TABLE, OWNER FURNISHED CONTRACTOR INSTALLED VL840 ACCESSIBLE PICNIC TABLE, OWNER FURNISHED CONTRACTOR INSTALLED 5/1_840 f DRINKING FOUNTAIN 2/1_840 L--:71 SOCCER GOAL SEE SPECS P BASKETBALL GOAL POST I/L831 CONCRETE FINISH SCHEDULE SITE ELEMENT FINISH CONCRETE PAVING, PEDESTRIAN TYPE I WATER BASED SURFACE RETARDANT - TYPE A WATER BASED SURFACE RETARDANT CONCRETE PAVING, PEDESTRIAN TYPE 2 - TYPE B CONCRETE PAVING, PEDESTRIAN TYPE 3 WATER BASED SURFACE RETARDANT - TYPE C CONCRETE PAVING, PEDESTRIAN TYPE 2A INTEGRAL COLOR, WATER BASED SURFACE RETARDANT - TYPE D, MICA AGG. CONCRETE PAVING, PEDESTRIAN TYPE 2B INTEGRAL COLOR, WATER BASED SURFACE RETARDANT - TYPE D CONCRETE PAVING, PEDESTRIAN TYPE 2C INTEGRAL COLOR, WATER BASED SURFACE RETARDANT - TYPE E. MONOCHROME AGG, SEAT WALL TYPE 1, 2. & 3 INTEGRAL COLOR, ARCHITECTURAL CONCRETE, WATER BASED RETARDANT - TYPE B ARCHITECTURAL CONCRETE, WATER BASED CONCRETE RETAINING WALL TYPE 1 & 2 RETARDANT - TYPE B SCRAMBLE WALL ARCHITECTURAL CONCRETE, RUBBED FINISH ARCHITECTURAL CONCRETE, WATER BASED CONCRETE STAIRS RETARDANT - TYPE B ARCHITECTURAL CONCRETE, WATER BASED CONCRETE SEAT TERRACE RETARDANT - TYPE 8 CONCRETE CURB TYPE 1, 2, & 3: WATER BASED SURFACE RETARDANT FLUSH CURB - TYPE B KEY NOTES 0EXISTING ALLEYWAY O5 EXISTING CURB CUT O9 PARKING STRIPING O2 EXISTING POWER POLE O6 COURT STRIPING 10 CURB TO BE O3 EXISTING CURB O7 EXISTING FIRE HYDRANT PAINTED YELLOW BETWEEN O EXISTING SIDEWALK O SEAL COAT & RE -STRIPE DRIVEWAY AND EXISTING ASPHALT PARKING GENERAL NOTES ASI 12 12720/22 I. CONTRACTOR TO NOTIFY OWNER'S REPRESENTATIVE OF ANY DISCREPANCIES BETWEEN THE PLANS AND THE EXISTING CONDITIONS BEFORE STARTING WORK. 5 20 N0 10SCALE:: (i) I" = 20'-0' 7.23.c a OV EQti, N L Dn c. 1 x90 +(D+ CITY OF EDMONDS 700 MAIN STREET EDMONDS. WA98020 425-7710320 WALKER IAC.r 1210 040 AVENUE, SUITE 1310 SEATTLE, WA 00101 2oe-6q-3011 CIVIC CENTER PLAYFIELD EDMONDS, WA TATE a WA9N0MRON uolrlEnEn�� MA ,1�n5Eix • KEY PLAN `C P3282.04 NS N` 1 AKA.R CONSTRUCTION SET 08/20/2021 2Q ASI 02 10729121 Q3 ASI 03 = Irn Q ASI 04 05130/22 QB ASI 05 111 BQ ASI 06 11A74Q2 A ASI 11 12J2722 MATERIALS PLAN - NW L201 Packet Pg. 353 7.24 City Council Agenda Item Meeting Date: 02/21/2023 Development Fees Update Staff Lead: Susan McLaughlin Department: Development Services Preparer: Susan McLaughlin Background/History The City adopts development fees by Council Resolution. The last overall fee update was completed in 2020. This item was reviewed at the Finance Committee on February 14, 2023 and it was recommended for Council adoption by resolution on the Consent agenda on February 21, 2023. Staff Recommendation Consider a Fee Resolution for Council adoption on February 21, 2023. The City adopts its fees by resolution. Minor updates occur periodically, with more substantive reviews and updates occurring every three years. The last substantive development fee update was done at the beginning of 2020, three years ago. Prior to 2020, the State Auditors reviewed development revenues against expenditures, with the goal of assuring that permit revenues did not exceed expenditures and that expenditures were allowable under state law. The Auditors concluded that the City was meeting state requirements. After a review of our current fee schedule we recommend minor updates including: Increasing most flat fees and labor -based fees by 14.2% based on the Consumer Price Index for the last 3 years. The new rate for hourly staff charges is $126. Simplifying fees for plumbing and mechanical systems in new single family homes. Adjusting fees for retaining wall permits to better reflect staff time spent. Adding fees for new permit types such as for generators and smoke control systems. Staff in Building, Planning, Engineering and Fire have worked collaboratively on the fee schedule update and recommend forwarding to the City Council for adoption on February 21 with an effective date of March 1. Attachments: Council Clean Copy - Planning and Development Fees 2023 Proposal Council Strikethrough - Planning and Development Fees 2023 Proposal 2023-02-16 fee resolution Packet Pg. 354 I 7.24.a I 2023 FEES ASSOCIATED WITH DEVELOPMENT Ot' ED MO 1 Building -Engineering -Planning - Fire 121 51h Ave N, Edmonds WA 98020 425.771.0220 Council Proposal2.9.23 Final CL LL E CL d d Pa,gP 1 of 1 Packet Pg. 355 I 7.24.a I GENERAL PLANNING & DEVELOPMENT PERMIT FEES Building / Planning / Engineering / Fire City Technology Fee for each permit application.....................................................................................$45.00 Development Review Committee Meeting......................................................................................................$0 Pre -Application Meeting......................................................................................................................$1,000.00 (50% applied toward future plan check fee for that specific project only) Recording Fee (For recording documents with Snohomish County) ........................ Recording Cost + $126.00 Violation Compliance Fee..................................................................................$250.00 or up to 5x Permit Fee Residential State Building Code Surcharge Fee........................................................................................ $6.50 ..................................................................................................................... Each additional dwelling unit $2.00 Commercial State Building Code Surcharge Fee..................................................................................... $25.00 ..................................................................................................................... Each additional dwelling unit $2.00 (Not applicable to certain minor permits such as plumbing, mechanical, re -roof) PLAN REVIEW & INSPECTION FEES: Plan review is calculated at 85% of the building permit fee and includes up to 3 reviews per division/ department. Commercial/ Multi -family/ Residential: Plan review fee includes Building, Planning, Fire & Engineering reviews General plan review fee per reviewing department/division.........................................$126.00/hr (1 hr min.) plus peer review fee if applicable Plan review for re -submittals after the 3rd review............................................................................$126.00/hr Development Project Peer Review (Peer Review).............................................................................$126.00/hr plus cost of consultant review fee charged for outside consultant peer review services when City staff lacks the expertise to review a specific project or aspect of a project. General Inspection Fee per department/division Re -Inspection Fee ................................................. $126.00/ea $126.00/ea Engineering Inspection Fee*..............................................................................3.3%of Value of Improvements *Applies to Civil Site Improvements, such as Subdivisions, Commercial & Multi -Family Permits Stormwater Engineer Review Fee......................................................................................................$148.00/hr Transportation Engineer Review Fee.................................................................................................$148.00/hr Utility Engineer Review Fee...............................................................................................................$148.00/hr REFUNDS: The City may authorize refunding of any permit fee paid which was erroneously paid or collected. The City may authorize refunding of not more than 80 percent of the permit fee paid when no work has been done under a permit issued in accordance with the applicable code(s). The City may also refund not more than 80 percent of the plan review fee paid when an application for a permit for which a plan review fee has been paid is withdrawn or canceled before any plan reviewing is done. Refunds shall not be granted of any fee on an expired permit. Any application for a refund must be made in writing and describe the circumstances to justify. Refunds for permit fees covered by 19.70.025 ECDC may be authorized by the Building Official. The Planning Manager may authorize refunds of Planning fees or service charges. The City Engineer may authorize refunds of Engineering fees or service charges. Page 2 of 13 Packet Pg. 356 1 I 7.24.a I BUILDING PERMIT FEES: Accessory Dwelling Unit Compliance(ADU).............................................................................................$462.00 Adult Family Home Compliance (AFH).....................................................................................................$628.00 Alternate Methods Review.......................................................................................... $126.00/hr+ Peer Review Appeal of Building Official Interpretation..............................................................................................$1,108.00 Changeof Use............................................................................................................................................ $582.00 Certificate of Occupancy Re-Issuance..................................................................................................$126.00/hr Demolition (Residential Primary Structure)..............................................................................................$342.00 Demolition (Commercial Primary Structure)............................................................................................ $570.00 Demolition (Secondary Structure or Interior Only)................................................................................... $172.00 Dock/Marina/Floats..................................................................................................................$228.00+TABLE 1 Electric Vehicle Charging Stations (EV)..................................................................................................$1,005.00 Fence..........................................................................................................................................................$126.00 Hot Tub/Spa (Single-Family)......................................................................................................................$228.00 Manufactured Coach Installation — (Commercial Federal HUD Label) ................................................... $572.00 Manufactured Home Installation (Federal HUD Label)............................................................................$628.00 ParkingLot.................................................................................................................................$228.00+TABLE 1 Re -roof (Commercial).......................................................Valuation based on $2.30 per square foot +TABLE 1 Re -roof (Residential - includes sheathing)................................................................................................ $100.00 Retaining Wall (Commercial, per wall)............................................................................. $846.00 + Peer Review Retaining Wall (Residential, per wall).............................................................................. $756.00 + Peer Review Solar/Photovoltaic (Residential)................................................................................................................$138.00 Solar/Photovoltaic (Commercial) - Valuation does not include cost of solar panels or inverters......... TABLE 1 Swimming Pool (Pre -manufactured, above ground)................................................................................$138.00 Swimming Pool (In-Ground)...................................................................................................................... TABLE 1 Temporary Certificate of Occupancy (Commercial Only — valid for 60 days) ......................................... $376.00 Temporary Structures and Attached Tents (180 days or less per calendar year) .................................. $627.00 Unit Lot Subdivision Conversion, (Per unit)............................................................................................................ Wireless Communication and Facilities on Private Property................................................................... TABLE 1 ►j cjl P; Sign (Per sign excluding specific sign categories listed below)................................................................ $188.00 MonumentSign (Per sign)......................................................................................................................... $188.00 Blade Sign (Includes all blade signs in proposal)............................................................................................... $0 Pedestrian Sign (Includes all pedestrian signs in proposal)....................................................................... $92.00 PoleSign (Per sign).................................................................................................................................... $942.00 Murals (Includes all murals in a proposal)................................................................................................ $188.00 *Planning ADB Design Review may apply Page 3 of 13 11 Packet Pg. 357 I 7.24.a I ESLHA DESIGNATED PROPERTIES: Additional fees associated with development in the North Edmonds Earth Subsidence Landslide Hazard Area (ESLHA) ESLHA Administrative Fee ESLHA Consultant Review Deposit at Application for Peer Completeness Review ......... Deposit at Full Application...................................................... Deposit at Re -submittal if additional Peer Review is needed ESLHA Minor Project Administrative Processing Fee ................. ESLHA Submittal Packet............................................................... MECHANICAL PERMITS: BASE PERMIT FEE: . UNIT FEE SCHEDULE: For the installation or relocation of each: ............................................... $ 2, 724.00 Full cost of review is paid by applicant. ................................................. $750.00 .................................................... $3,500 .................................................... $2,000 .................................................. $ 343.00 ................................................... $17.00 $57.00 FURNACE - Forced -air or gravity -type, including ducts and appliance vents........................................$34.00 AIR HANDLER- Including ducts (Diffusers, blowers, etc.) Up to and including 10,000 cfm (4719 L/s).......................................................................................$34.00 Over 10,000 cfm (4719 L/s) including ducts......................................................................................$46.00 GAS HEATER -Suspended, recessed wall or floor -mounted unit...........................................................$34.00 GENERATOR..............................................................................................................................................$114.00 HYDRONIC HEATING SYSTEM.................................................................................................................$171.00 APPLIANCE VENT - (Type B, BW, L gas vent, etc.)...................................................................................$17.00 INCINERATOR...................................................................................................................................... $57.00 VENTILATION AND EXHAUST Fan connected to single duct (Bath, laundry, kitchen exhaust, etc.) ............... Each system which is not a portion of any heating or air-conditioning system HOOD —Commercial Type 1, Type 2, Fume Hood including ducts GAS PIPING: (New or relocated) Gas -Piping systems of 1 to 5 outlets Each additional outlet over 5 .......... BOILER OR COMPRESSOR Up to and including 50 HP (176 KW) Over 50 HP (176 kW) ........................ ABSORPTION SYSTEM, AIR CONDITIONING SYSTEM OR HEAT PUMP Up to and including 1,750,000 Btu/h (512.9 kW) ............................... Over 1,750,000 Btu/h (512.9 kW) ....................................................... OTHER FEES: Commercial Plan review hourly fee........................................................................ Each appliance or piece of equipment regulated by the IMC for which no other fee is listed (Fire dampers, ductless mini- split systems, etc.) ........................... NEW SINGLE FAMILY MECHANICAL SYSTEMS: (Includes all mechanical systems as part of initial build) ....... $17.00 ...... $17.00 . ..... $171.00 i ....... $34.00 ......... $6.00 ....... $57.00 ..... $114.00 ...... $57.00 ..... $114.00 $126.00/hr ....... $34.00 ..... $ 340.00 Page 4 of 13 Packet Pg. 358 I 7.24.a I PLUMBING PERMITS: BASE PERMIT FEE: .................................................................................................................................... $57.00 UNIT FEE SCHEDULE: For the installation, alteration, repair, addition, or relocation of each: ..................................................... $17.00 Plumbing fixture (on one trap or a set of fixtures on one trap) Drain w/in footprint of building (rainwater systems, roof deck drains, etc.) Water Heater (includes expansion tank) Re -pipe - Drain, vent or water piping (each fixture served) Water Service Line (replacement or repair) For the installation, alteration, repair, addition, or relocation of each: Water treating equipment (water softener)............................................................................................$40.00 Backflow protective device - 2" and smaller...........................................................................................$40.00 Backflow protective device - Over 2".......................................................................................................$51.00 Graywater system or reclaimed water system (in addition to fixture fee) ........................................... $74 .00 Non -grease waste pre-treatment interceptor (oil/water separator, etc.)...........................................$126.00 Medical gas piping system serving 1 to 5 inlet/outlet(s) for a specific gas..........................................$126.00 Each additional medical gas inlet/outlet...............................................................................................$17.00 Grease Trap (HGI Inside Building)............................................................................................................$251.00 Gravity Grease Interceptor(GGI))...........................................................................................................$879.00 OTHER FEES: Commercial plan review fee hourly fee............................................................................................$126.00/hr NEW SINGLE FAMILY PLUMBING SYSTEMS: (Includes interior systems and water line as part of the initial build)........................................................$373.00 IMPACT FEES PARK IMPACT FEES: Single -Family ............................. Multi -Family .............................. Non -Residential Development . Residential Administrative Fee . Commercial Administrative Fee Park Impact Fee Appeal ............. TRANSPORTATION IMPACT FEES: $2,734.05 per Dwelling Unit $2,340.16 per Dwelling Unit ..........$1.34 per square foot ................................... $ 60.00 ................................ $120.00 ................................ $228.00 Refer to City Code & Handouts to calculate impact fee. The following applies in addition to impact fee: Residential Administrative Fee..................................................................................................................$60.00 Commercial Administrative Fee.............................................................................................................. $120.00 Independent Fee Calculation —Transportation Engineer Review........................................................ $296.00 plus peer review fee as applicable. Transportation Impact Deferral Fee plus City Attorney Fees $252.00 Page 5 of 13 Packet Pg. 359 1 I 7.24.a I GRADING PERMIT FEES PLAN REVIEW: CUBIC YARDS I PLAN REVIEW FEE 50 cubic yards or less $63.00 (When located in a designated critical area) 51 to 100 cubic yards $126.00 101 to 1,000 cubic yards $251.00 1,001 to 10,000 cubic yards $502.00 10,001 to 100,000 cubic yards $502.00 for the first 10,000 cubic yards, plus $126.00 for each additional 10,000 yards or fraction thereof. $1,633.00 for the first 100,000 cubic yards, plus $126.00 100,001 to 200,000 cubic yards for each additional 10,000 cubic yards or fraction thereof. $2,889.00 for the first 200,000 cubic yards, plus $126.00 200,001 cubic yards or more for each additional 10,000 cubic yards or fraction thereof. PERMIT FEE: CUBIC YARDS PERMIT FEE Base Permit Fee $40.00 50 cubic yards or less $126.00 (When located in a designated critical area) 51 to 100 cubic yards $126.00 $126.00 for the first 100 cubic yards, plus $29.00 for each 101 to 1,000 cubic yards additional 100 cubic yards, or fraction thereof. $383.00 for the first 1,000 cubic yards, plus $51.00 for each 1,001 to 10,000 cubic yards additional 1,000 cubic yards, or fraction thereof. 10,001 to 100,000 cubic yards $845.00 for the first 10,000 cubic yards, plus $74.00 for each additional 10,000 cubic yards or fraction thereof. 100,001 cubic yards or more $1,513.00 for the first 100,000 cubic yards, plus $114.00 for each additional 10,000 cubic yards or fraction thereof. Page 6 of 13 Packet Pg. 360 1 I 7.24.a I FIRE PERMIT FEES FIRE SPRINKLER PERMITS: Residential IRC Structures New Residential Fire Sprinkler Systems................................................................................................. $342.00 Residential Fire Sprinkler System Alteration..........................................................................................$228.00 Commercial & Multi -Family Fire Sprinkler Systems Newsystems........................................................................................................................... $342.00 + TABLE 1 Modifications: 1 to 5 sprinklers........................................................................................................................................$286.00 6 or more................................................................................................................................ $342.00 + TABLE 1 Additional inspections/plan review as required................................................................................$126.00/hr FIRE ALARM PERMITS: New fire alarm system........................................................................................................... $342.00 + TABLE 1 Emergency Responders Radio System(DAS)........................................................................ $126.00 + TABLE 1 Modifications: 1 to 5 initiating devices, Communicator (AES, Cellular)........................................................................ $286,00 6 or more................................................................................................................................ $342.00 + TABLE 1 Additional inspections/plan review as required................................................................................$126.00/hr TANK PERMITS: Residential fill, remove or install (per each)...........................................................................................$252.00 Commercial fill, remove or install (per each).........................................................................................$514.00 OTHER FIRE PERMITS: Fire Suppression Systems: Commercial Hood Suppression System (per system)......................................................................$372.00 Standpipe............................................................................................................................................$514.00 FireConnection........................................................................................................................................$570.00 Fire Operational (Food trucks, beverage dispenser systems, self -standing temporary tents, etc.) ..... $126.00 Fire Smoke Control Systems.................................................................................................................$1,004.00 Fire fees include plan review and inspections. Page 7 of 13 11 Packet Pg. 361 I 7.24.a I PLANNING AND LAND USE FEES GENERAL: Type I (Staff decisions, no notice)............................................................................................................. $314.00 Type 11 A (Staff decisions with notice).................................................................................................... $1,108.00 Type IIIA (ADB/Hearing Examiner)............................................................. Hearing Examiner Cost + $2,284.00 Type I I I B (Hearing Examiner)........................................................................ Hearing Examiner Cost + $2,284.00 Type IV (Rezone, Development Agreement)..........................................................................................$7,994.00 Type V (Plan & Edmonds Community Development Code Amendments) ............................................ $7,994.00 Lot Line Adjustment ............................... Short Subdivision Preliminary Approval Short Subdivision Civil Plan Review ...... Short Subdivision Final Approval .......... Subdivision Preliminary Approval ......... Subdivision Civil Plan Review ................ Subdivision Final Approval ................... Modification Request ............................ Minor Change to Approved Plat ........... Major Change to Approved Plat............ PRD Preliminary Approval ..................... PRD Final Approval ................................ ADB Design Review —Signs ............................................ Staff Design Review if project exceeds SEPA threshold Landscape Plan Inspection Fee ...................................... SEPAReview.................................................................... SEPA Planned Action Compliance Review (Hwy 99) ..... EISReview....................................................................... Outdoor Dining, Amateur Radio Critical Areas Checklist Application ............................. Critical Areas Checklist Update ................................... Critical Areas Variance / Reasonable Use Application ......................................... $1,199.00 .......................................... $3,683.00 .......................................... $3,483.00 .......................................... $1, 816.00 Hearing Examiner Cost + $7,434.00 ......................................... $5,333.00 ......................................... $1, 816.00 ......................................... $1,108.00 ............................................. $314.00 .... Same as Original Application Fee .......................................... $7,434.00 ......................................... $1,816.00 ....... $1,108.00 ....... $1,108.00 1% of Estimate ........... $845.00 ........... $314.00 ................ Cost $314.00 ............................................. $126.00 ............................................... $63.00 Hearing Examiner Cost + $8,725.00 Critical Areas Study Admin................................................................................................ $126.00/hr (min. 1 hr) Critical Areas Contingent Review (See ECDC 23.40.195 for more detail on fees)..............................$1,108.00 Shoreline Contingent Review (See ECDC 24.80.100)............................................................................$1,108.00 Planning Fee not categorized Request for Reconsideration. $126.00/h r ..... $314.00 Note: When an application is heard by the Hearing Examiner (HE), the cost of the hearing is billed to the applicant. APPEALS: Appeal of Staff Decision (Type I, II or Hearing Examiner) Appeal of Type IIIB Decision to City Council ..................... Appeal of Notice of Civil Violation .................................... ADB = Architectural Design Board HE = Hearing Examiner SEPA = State Environmental Policy Act ... $514.00 ... $628.00 $1,108.00 EIS = Environmental Impact Statement PRD = Planned Residential Development Page R of 1 I Packet Pg. 362 1 I 7.24.a I ENGINEERING FEES MISCELLANEOUS FEES: Backflow Prevention Compliance Fee Developers Agreements ...................................... Fire/Aid Sign Address Fabrication Fee (Per sign) Street Sign Fabrication Fee (Per sign) .................. Signal Maintenance (Per hour) ............................. Water and Sewer Availability Letters (Per letter) Latecomers Agreement ................... LID Sewer Agreement ..................... Utility Company Agreement............ Variance from Underground Wiring GENERAL FACILITY CHARGES: • Water GFC's are based on meter size: $188.00 $252.00 + $126.00/hr + City Attorney Fees $114.00 $228.00 $126.00 .. $74.00 $252.00 + $126.00/hr + City Attorney Fees $252.00 + $126.00/hr + City Attorney Fees $252.00 + $126.00/hr + City Attorney Fees $378.00 + $126.00/hr + City Attorney Fees Water and sewer GFC's shall be paid by each new customer connecting to the utility systems. Storm GFC's shall be paid by the applicant for ESU's added or created by development. Meter Size General Facility Charge %" $5,050.00 1" $12, 624.00 11/2 " $25,248.00 2" $40,397.00 GFC's for Single Family Residences only: Fee is based on meter size required for domestic demand (typically 3/"). GFC shall not be based on meter upsizing for fire sprinkler system only. Sewer Utility GFC............................................................. $4,417.00 per ERU A single family residential development = 1.0 ERU per dwelling unit A multifamily residential development = .67 ERU per dwelling unit Applicants for non-residential development shall pay a GFC equal to the ERU determination that is made by the Public Works Director. Stormwater Management GFC..........................................$799.00 per ESU A single family residential development with up to 5,000 sf hard surface area = 1.0 ESU All other construction calculated according to a ratio of 1.0 ESU per 3,000 sq ft of new, replaced or new plus replaced impervious surface area. Page 9 of 13 Packet Pg. 363 1 I 7.24.a I RIGHT-OF-WAY FEES: Right -of -Way Construction Permit....................................$378.00 + Inspection Fees Right -of -Way Construction Permit —Small Wireless ...... ..$378.00 + $126.00/hour for any portion of an hour after the first three hours of staff review time + City Attorney Fees for legal review (if necessary) + Inspection Fees Right -of -Way Minor Construction Permit ........................$126.00 + Inspection Fees Right -of -Way EUC Multi Site Base Fee.....................................TBD Street Restoration for Water Meter Installation ........... $1,142.00 + Street Overlay Cut Penalty Fee if applicable Street Overlay Cut Penalty Fee........................................$252.00 + ROW Permit Fees + Add'I per SQYD charge times overlay cut multiplier Encroachment Permit.......................................................$378.00 + Inspection Fees+ Recording Fees Street Use Permit...............................................................$126.00 + Bistro Dining Fees if applicable Sidewalk Dining Street Use Permit....................................$126.00 + Monthly ROW Use Fee Sidewalk Dining Annual Renewal Fee.................................$34.00 Annual Fee + Monthly ROW Use Fee @ $0.50/ SQ FT x 12.84% (leasehold tax) Right -of -Way Disruption Fee.............................................$252.00 + ROW Permit + Monthly Closure Fees Closure fees charged for any activity that occupies or closes, sidewalks, parking spaces(s), parking lanes(s) or other paved area of a street/road for more than 72 hours. Monthly portion of Fee [$ per month] = 1% of assessed value per square foot of abutting property x right of way area [SF] disrupted/closed. If disruption/closure affects any portion of the area of a parking space, the area of disruption closure is calculated based upon the area of a full parking space. SEWER FEES: New Commercial & Multi -Family New Single Family ........................ Repair - Full Line Replacement .... Repair - Partial Line Replacement Special Conditions (Grinder Pumps, Ejectors) Drainage Permit (Pool, Hot Tub, Jacuzzi)....... STORMWATER FEES: General $252.00 + Inspection Fees Facility $126.00 + Inspection Fees Charges May Apply $126.00 + Inspection Fees $126.00 (Includes 1 inspection + Add'I Inspection Fees, if applicable) $126.00 + Sewer Fees + Utility Engineer Review . $63.00 Each Occurrence Stormwater Permit...........................................................$378.00 + Inspection Fees WATER METER FEES: Meter Size Meter Fee Installation of New Service & Meter* 3/4" $3,335.00 1" $3,392.00 1Yz" $7,103.00 2" $7,297.00 *General Facility Charges may apply Page 10 of 13 Packet Pg. 364 1 I 7.24.a I ICC VALUATION TABLE August 2022 Adopted by City of Edmonds effective Jan 1, 2023 Group (2021 International Building Code) IA IB IIA IIB IIIA IIIB IV VA VB A-1 Assembly, theaters, with stage 341.86 330.34 322.57 310.34 291.96 282.93 300.86 270.73 262.11 A-1 Assembly, theaters, without stage 312.84 301.33 293.56 281.32 262.95 253.92 271.85 241.72 233.10 A-2 Assembly, nightclubs 275.09 266.93 259.34 250.54 234.96 228.26 241.54 213.57 206.65 A-2 Assembly, restaurants, bars, banquet halls 274.09 265.93 257.34 249.54 232.96 227.26 240.54 211.57 205.65 A-3 Assembly, churches 317.43 305.92 298.14 285.91 267.99 258.96 276.44 246.76 238.14 A-3 Assembly, general, community halls, libraries, museums 270.80 259.29 250.52 239.28 220.19 212.16 229.81 198.96 191.35 A-4 Assembly, arenas 311.84 300.33 291.56 280.32 260.95 252.92 270.85 239.72 232.10 B Business 265.63 255.90 246.45 236.05 215.01 206.57 226.78 189.75 181.18 E Educational 282.69 273.02 265.84 254.38 237.44 225.45 245.61 207.53 201.06 F-1 Factory and industrial, moderate hazard 161.70 154.21 144.70 139.94 124.72 118.51 133.72 103.40 96.83 F-2 Factory and industrial, low hazard 160.70 153.21 144.70 138.94 124.72 117.51 132.72 103.40 95.83 H-1 High Hazard, explosives 150.85 143.36 134.84 129.08 115.17 107.96 122.87 93.86 0.00 H234 High Hazard 150.85 143.36 134.84 129.08 115.17 107.96 122.87 93.86 86.28 H-5 HPM 265.63 255.90 246.45 236.05 215.01 206.57 226.78 189.75 181.18 1-1 Institutional, supervised environment 269.11 259.88 252.15 241.97 222.52 216.37 242.28 199.48 193.49 1-2 Institutional, hospitals 442.38 432.64 423.19 412.79 390.61 0.00 403.53 365.36 0.00 1-2 Institutional, nursing homes 307.72 297.98 288.54 278.13 258.63 0.00 268.87 233.38 0.00 1-3 Institutional, restrained 301.48 291.74 282.29 271.89 252.65 243.22 262.63 227.40 216.82 1-4 Institutional, day care facilities 269.11 259.88 252.15 241.97 222.52 216.37 242.28 199.48 193.49 M Mercantile 205.22 197.06 188.47 180.67 164.83 159.13 171.67 143.44 137.53 R-1 Residential, hotels 271.95 262.72 254.98 244.80 225.03 218.88 245.11 201.99 196.00 R-2 Residential, multiple family 227.64 218.41 210.68 200.50 182.02 175.88 200.81 158.99 153.00 R-3 Residential, one- and two-family 212.00 206.26 200.94 195.99 190.28 183.39 192.66 176.52 166.08 R-4 Residential, care/assisted living facilities 269.11 259.88 252.15 241.97 222.52 216.37 242.28 199.48 193.49 S-1 Storage, moderate hazard 149.85 142.36 132.84 128.08 113.17 106.96 121.87 91.86 85.28 S-2 Storage, low hazard 148.85 141.36 132.84 127.08 113.17 105.96 120.87 91.86 84.28 U Utility, miscellaneous 115.48 108.95 102.64 98.13 88.49 81.89 93.86 69.76 66.48 Square Foot Construction Costs a, b, ` a. Private Garages use Utility, miscellaneous b. For shell only buildings deduct20 percent c. N.P. = not permitted d. Unfinished basements (Group R-3) = $31.50 persq. ft. e. Carport = $29.00 per sq. ft. GFC = General Facility Charge ROW = Right of Way f. Sunroom (unheated) = $32.00 per sq. ft. g. Deck, Ramp, Stairs, Trellis, Porch = $23.00 per sq. ft. h. Dock = $40.00 per sq. ft. i. Unheated Storage = $29.00 per sq. ft. ESU = Equivalent Service Unit ERU = Equivalent Residential Unit Page 11 of 13 Packet Pg. 365 1 I 7.24.a I VALUATION BASED BUILDING PERMIT FEES TABLE 1 Total Valuation** Residential Commercial $1 to $500 $100 Base fee + $30 $100 Base fee + $36 $100 Base fee + $30 for the first $500 + $3 for $100 Base fee + $36 for the first $500 + $3.60 for $501 to $2,000 each additional $100, or fraction thereof to and each additional $100, or fraction thereof to and including $2,000 including $2,000 $100 Base fee + $75 for the first $2,001 + $14 for $100 Base fee + $90 for the first $2,001 + $16.80 $2,001 to $25,000 each additional $1,000, or fraction thereof to and for each additional $1,000, or fraction thereof to including $25,000 and including $25,000 $25,001 to $100 Base fee + $400 for the first $25,001 + $10 $100 Base fee + $480 for the first $25,001 + $12 $50,000 for each additional $1,000, or fraction thereof to for each additional $1,000, or fraction thereof to and including $50,000 and including $50,000 $50,001 to $100 Base fee + $650 for the first $50,001 + $7 $100 Base fee + $780 for the first $50,001 + $8.40 $100,000 for each additional $1,000, or fraction thereof to for each additional $1,000, or fraction thereof to and including $100,000 and including $100,000 $100,001 to $100 Base fee + $1,000 for the first $100,001 + $100 Base fee + $1,200 for the first $100,001 + $500,000 $6 for each additional $1,000, or fraction thereof $7.20 for each additional $1,000, or fraction to and including $500,000 thereof to and including $500,000 $500,001 to $100 Base fee + $3,400 for the first $500,001 + $100 Base fee + $4,080 for the first $500,001 + $6 $1,000,000 $5 for each additional $1,000, or fraction thereof for each additional $1,000, or fraction thereof to to and including $1,000,000 and including $1,000,000 $1,000,001 and $100 Base fee + $5,900 for the first $1,000,000 + $100 Base fee + $7,080 for the first $1,000,000 + up $4 for each additional $1,000, or fraction thereof $4.80 for each additional $1,000, or fraction thereof The Building Valuation Data table shall be updated on January 1st of each year to the latest version as published by ICC **See Valuation Table located on previous page. TABLE 1 - VALUATION BASED APPLICABLE PERMITS: Commercial Structures: New, Additions & Remodels Garages & Carports Residential Structures: New, Additions & Remodels Swimming Pools (In -Ground) Accessory Structures (Greenhouse/Shed) Cell Communications/ Wireless Facilities Deck, Stairs, Ramps Other permit types as determined Commercial: Hot/Tub and Spas, Solar/ Photovoltaic Systems, Re -roofs & Tenant Improvements Plus: $6.50 Residential State Surcharge Fee per permit and $2 per each dwelling unit $25.00 Commercial State Surcharge Fee per permit and $2 per each dwelling unit Page 12 of 13 Packet Pg. 366 1 I 7.24.a I Non -Development Services Fees SPECIAL EVENT PERMITS: (Direct any inquires to the City Clerk's office) Small event / less than 100 people .......... Small event— Edmonds -based NP entity. Major event / more than 100 people ...... Major event — Edmonds -based NP entity .. $50.00 .. $25.00 $125.00 .. $62.50 Page 13 of 13 Packet Pg. 367 1 I 7.24.b I 51114,111.go �" MBA FEES ASSOCIATED WITH DEVELOPMENT Ot' ED MO 1 Building -Engineering -Planning - Fire 121 51h Ave N, Edmonds WA 98020 425.771.0220 Council Proposal2.9.23 Final LL E CL d N Page I ^-r' Packet Pg. 368 I 7.24.b I GENERAL PLANNING & DEVELOPMENT CERVICES PERMIT FEES Building / Planning / Engineering / Fire City Technology Fee for each permit application........................................................................... $40.0045.00 6redit Card Transaetion Fee............................................................................................................................. Development Review Committee Meeting......................................................................................................$0 Pre -Application Meeting......................................................................................................................$1,000.00 (50% applied toward future plan check fee for that specific project only) Recording Fee (For recording documents with Snohomish County) ............ Recording Cost + $110.00126.00 Violation Compliance Fee..................................................................................$250.00 or up to 5x Permit Fee Residential State Building Code Surcharge Fee........................................................................................ $6.50 ..................................................................................................................... Each additional dwelling unit $2.00 Commercial State Building Code Surcharge Fee..................................................................................... $25.00 ..................................................................................................................... Each additional dwelling unit $2.00 (Not applicable to certain minor permits such as plumbing, mechanical, re -roof) PLAN REVIEW & INSPECTION FEES: Plan review is calculated at 85% of the building permit fee and includes up to 3 reviews per division/ department. Commercial/ Multi -family/ Residential: Plan review fee includes Building, Planning, Fire & Engineering reviews General plan review fee per reviewing department/division............................. $44Q-.09126.00 hr (1 hr min.) plus peer review fee if applicable Plan review for re -submittals after the 3rd review................................................................ $44499126.00 hr Development Project Peer Review (Peer Review).......................................................................$44Q 26.00 hr plus cost of consultant review fee charged for outside consultant peer review services when City staff lacks the expertise to review a specific project or aspect of a project. General Inspection Fee per department/division..................................................................$449,. 126.00 ea Re -Inspection Fee....................................................................................................................$34-9-.W 26.00/ea Engineering Inspection Fee*..............................................................................3.3% of Value of Improvements *Applies to Civil Site Improvements, such as Subdivisions, Commercial & Multi -Family Permits Stormwater Engineer Review Fee.......................................................................................... $44Q-.Q9148.00 hr Transportation Engineer Review Fee..................................................................................... $43&.Q9148.00 hr Utility Engineer Review Fee................................................................................................... $430-.09148.00 hr REFUNDS: The City may authorize refunding of any permit fee paid which was erroneously paid or collected. The City may authorize refunding of not more than 80 percent of the permit fee paid when no work has been done under a permit issued in accordance with the applicable code(s). The City may also refund not more than 80 percent of the plan review fee paid when an application for a permit for which a plan review fee has been paid is withdrawn or canceled before any plan reviewing is done. Refunds shall not be granted of any fee on an expired permit. Any application for a refund must be made in writing and describe the circumstances to justify. Refunds for permit fees covered by 19.70.025 ECDC may be authorized by the Building Official. The Planning Manager may authorize refunds of Planning fees or service charges. The City Engineer may authorize refunds of Engineering fees or service charges. Page 2 of 13 Packet Pg. 369 1 I 7.24.b I BUILDING PERMIT FEES: Accessory Dwelling Unit Compliance(ADU)................................................................................. $405.00462.00 Adult Family Home Compliance (AFH)......................................................................................... $550.00628.00 Alternate Methods Review...............................................................................$119-99126.00 hr+ Peer Review Appeal of Building Official Interpretation.................................................................................. $970.001,108.00 Changeof Use................................................................................................................................ $510.00582.00 Certificate of Occupancy Re-Issuance..................................................................................................$126.00/hr Demolition (Residential Primary Structure).................................................................................. $399.00342.00 Demolition (Commercial Primary Structure)................................................................................ $509.99570.00 Demolition (Secondary Structure or Interior Only)....................................................................... $159.99172.00 Dock/Marina/Floats...................................................................................................... $200.00228.00 + TABLE 1 Electric Vehicle Charging Stations (EV)..................................................................................................$1,005.00 Fence.............................................................................................................................................. $100.00126.00 Hot Tub/Spa (Single-Family).......................................................................................................... $290.00228.00 Manufactured Coach Installation — (Commercial Federal HUD Label) ....................................... $500.00572.00 Manufactured Home Installation (Federal HUD Label)................................................................ $550:-99628.00 Parking Lot.....................................................................................................................$200.00228.00+TABLE 1 Re -roof (Commercial) ................................................Valuation based on $2-902.30 per square foot + TABLE 1 Re -roof (Residential - includes sheathing)................................................................................................ $100.00 Retaining Wall (Commercial per wall..................................................................$;Z40.00846.00 + Peer Review Retaining Wall (Residential per wall...................................................................$300.00756.00 + Peer Review Solar/Photovoltaic (Residential).................................................................................................... $120.00138.00 Solar/Photovoltaic (Commercial) - Valuation does not include cost of solar panels or inverters......... TABLE 1 Swimming Pool (Pre -manufactured, above ground).................................................................... $420.00138.00 Swimming Pool (In-Ground)...................................................................................................................... TABLE 1 Temporary Certificate of Occupancy (Commercial Only — valid for 60 days) ............................. $339:99376.00 Temporary Structures and Attached Tents (180 days or less per calendar year) ...................... $559-:00627.00 Unit Lot Subdivision Conversion. (Per unit)............................................................................................................ Wireless Communication and Facilities on Private Property................................................................... TABLE 1 SIGNS: Sign (Per sign excluding specific sign categories listed below) .................................................... $46c).99188.00 Monument Sign(Persign)............................................................................................................. $4&5-.00188.00 Blade Sign (Includes all blade signs in proposal)............................................................................................... $0 Pedestrian Sign (Includes all pedestrian signs in proposal)..............................................................$80.0092.00 Pole Sign (Per sign)........................................................................................................................ $825.00942.00 Murals (Includes all murals in a proposal).................................................................................... $365.00188.00 *Planning ADB Design Review may apply Page 3 of I I Packet Pg. 370 I 7.24.b I ESLHA DESIGNATED PROPERTIES: Additional fees associated with development in the North Edmonds Earth Subsidence Landslide Hazard Area (ESLHA) ESLHA Administrative Fee ESLHA Consultant Review Deposit at Application for Peer Completeness Review ......... Deposit at Full Application...................................................... Deposit at Re -submittal if additional Peer Review is needed ESLHA Minor Project Administrative Processing Fee ................. ESLHA Submittal Packet............................................................... MECHANICAL PERMITS: BASE PERMIT FEE: . UNIT FEE SCHEDULE: For the installation or relocation of each: ................................ $285 002,724.00 Full cost of review is paid by applicant. ..................................... $500.00750.00 ..................................... $2,500.003,500 ..................................... $' _-59 02,000 ...................................... $399.99343.00 .......................................... $15.9917.00 $50.0057.00 FURNACE - Forced -air or gravity -type, including ducts and appliance vents .............................. $30-9934.00 AIR HANDLER- Including ducts (Diffusers, blowers, etc.) Up to and including 10,000 cfm (4719 L/s)............................................................................. $30.0034.00 Over 10,000 cfm (4719 L/s) including ducts............................................................................ $49.0946.00 GAS HEATER -Suspended, recessed wall or floor -mounted unit ................................................. $30-9934.00 GENERATOR.............................................................................................................................................$-114.00 HYDRONIC HEATING SYSTEM..................................................................................................... $159.99171.00 APPLIANCE VENT - (Type B, BW, L gas vent, etc.)......................................................................... $15-9917.00 INCINERATOR............................................................................................................................. $50.0057.00 VENTILATION AND EXHAUST Fan connected to single duct (Bath, laundry, kitchen exhaust, etc.) ............... Each system which is not a portion of any heating or air-conditioning system HOOD - Commercial Type 1, Type 2, Fume Hood including ducts GAS PIPING: (New or relocated) Gas -Piping systems of 1 to 5 outlets Each additional outlet over 5 .......... BOILER OR COMPRESSOR Up to and including 50 HP (176 KW) Over 50 HP (176 kW) ........................ ABSORPTION SYSTEM, AIR CONDITIONING SYSTEM OR HEAT PUMP Up to and including 1,750,000 Btu/h (512.9 kW) ............................... Over 1,750,000 Btu/h (512.9 kW) ....................................................... OTHER FEES: Commercial Plan review hourly fee........................................................................ Each appliance or piece of equipment regulated by the IMC for which no other fee is listed (Fire dampers, ductless mini- split systems, etc.) ........................... NEW SINGLE FAMILY MECHANICAL SYSTEMS: $15.9917.00 $15.9917.00 $150.09171.00 $30.0034.00 ... $50.0057.00 $100-99114.00 ... $59.9957.00 $199.99114.00 $44G,W 26.00/hr $30.0034.00 Page 4 of 13 Packet Pg. 371 I 7.24. b I PLUMBING PERMITS: BASE PERMIT FEE: ........................................................................................................................... $50.0057.00 UNIT FEE SCHEDULE: For the installation, alteration, repair, addition, or relocation of each: ............................................ $154C)17.00 Plumbing fixture (on one trap or a set of fixtures on one trap) Drain w/in footprint of building (rainwater systems, roof deck drains, etc.) Water Heater (includes expansion tank) Re -pipe - Drain, vent or water piping (each fixture served) Water Service Line (replacement or repair) For the installation, alteration, repair, addition, or relocation of each: Water treating equipment (water softener).................................................................................. $35.9940.00 Backflow protective device - 2" and smaller................................................................................. $35.9940.00 Backflow protective device - Over 2"............................................................................................. $45.0051.00 Graywater system or reclaimed water system (in addition to fixture fee) .................................. $65.9974 .00 Non -grease waste pre-treatment interceptor (oil/waterseparator, etc.) ............................... $440.09126.00 Medical gas piping system serving 1 to 5 inlet/outlet(s) for a specific gas .............................. $118-99126.00 Each additional medical gas inlet/outlet..................................................................................... $4540.17.00 Grease Trap (HGI Inside Building)................................................................................................ $22899251.00 Gravity Grease Interceptor(GGI))............................................................................................... $77899879.00 OTHER FEES: Commercial plan review fee hourly fee................................................................................ $4 -G-.W 26.00 hr NEW SINGLE FAMILY PLUMBING SYSTEMS: (Includes interior systems and water line as part of the initial build)........................................................$373.00 IMPACT FEES PARK IMPACT FEES: Single-Family.......................................................................................................... $2,734.05 per Dwelling Unit Multi-Family........................................................................................................... $2,340.16 per Dwelling Unit Non -Residential Development.........................................................................................$1.34 per square foot Residential Administrative Fee........................................................................................................ $50.0060.00 Commercial Administrative Fee...................................................................................................$100.00120.00 ParkImpact Fee Appeal........................................................................................................................... $228.00 TRANSPORTATION IMPACT FEES: Refer to City Code & Handouts to calculate impact fee. The following applies in addition to impact fee: Residential Administrative Fee........................................................................................................ $59.9960.00 Page 5 of 13 Packet Pg. 372 1 I 7.24. b I Independent Fee Calculation —Transportation Engineer Review.............................................$260.99296.00 plus peer review fee as applicable. Transportation Impact Deferral Fee........................................................................................................ $252.00 plus City Attorney Fees GRADING PERMIT FEES PLAN REVIEW: CUBIC YARDS PLAN REVIEW FEE 50 cubic yards or less $55.9963.00 (When located in a designated critical area) 51 to 100 cubic yards $110.99126.00 101 to 1,000 cubic yards $229:99251.00 1,001 to 10,000 cubic yards $449.00502.00 $449.09502.00 for the first 10,000 cubic yards, plus 10,001 to 100,000 cubic yards $110.Q9126.00 for each additional 10,000 yards or fraction thereof. $1,^� � 091,633.00 for the first 100,000 cubic yards, plus 100,001 to 200,000 cubic yards $110.OQ126.00 for each additional 10,000 cubic yards or fraction thereof. $2�992,889.00 for the first 200,000 cubic yards, plus 200,001 cubic yards or more $110.QQ126.00 for each additional 10,000 cubic yards or fraction thereof. PERMIT FEE: CUBIC YARDS PERMIT FEE Base Permit Fee $35.9940.00 50 cubic yards or less (When located in a designated critical area) $g126.00 51 to 100 cubic yards $110.99126.00 Page 6 of 13 Packet Pg. 373 101 to 1,000 cubic yards $2-5-9929.00 for each additional 100 cubic yards, or fraction thereof. $335-99383.00 for the first 1,000 cubic yards, plus 1,001 to 10,000 cubic yards $45-9951.00 for each additional 1,000 cubic yards, or fraction thereof. $740.00845.00 for the first 10,000 cubic yards, plus 10,001 to 100,000 cubic yards $65-9974.00 for each additional 10,000 cubic yards or fraction thereof. $'� 001,5 33.00 for the first 100,000 cubic yards, plus 100,001 cubic yards or more $100.00114.00 for each additional 10,000 cubic yards or fraction thereof. FIRE PERMIT FEES FIRE SPRINKLER PERMITS: Residential IRC Structures New Residential Fire Sprinkler Systems..................................................................................... $399.99342.00 Residential Fire Sprinkler System Alteration.............................................................................. $299.99228.00 Commercial & Multi -Family Fire Sprinkler Systems Newsystems................................................................................................................ $300.00342.00 + TABLE 1 Modifications: 1 to 5 sprinklers............................................................................................................................ $258-99286.00 6#^ Pq ....................................................................$500 nn 266 or more.................................................................................................................$399.99342.00+TABLE 1 Additional inspections/plan review as required.................................................................... $4 -0-.W 26.00 hr FIRE ALARM PERMITS: New fire alarm system ................................... Emergency Responders Radio System (DAS) $300.00342.00 + TABLE 1 $100.00126.00 + TABLE 1 Modifications: 1 to 5 initiating devices, Communicator (AES, Cellular)............................................................ $250.00286.00 6 to 25, including panel replaeement.....................................................................................................5500 nn 266 or more.................................................................................................................$399.99342.00 +TABLE 1 Additional inspections/plan review as required.................................................................... $449:99126.00 hr TANK PERMITS: Residential fill, remove or install (per each) . Commercial fill, remove or install (per each) OTHER FIRE PERMITS: Fire Suppression Systems: Commercial Hood Suppression System (per system) Standpipe..................................................................... $299.99252.00 $459.99514.00 $325.99372.00 $459.99514.00 7.24.b Page 7 of 13 Packet Pg. 374 1 7.24.b Fire Operational (Food trucks, beverage dispenser systems, self -standing temporary tents, etc.)$100.09126.00 In Fire Smoke Control Systems.................................................................................................................$1,004.00 Fire fees include plan review and inspections. PLANNING AND LAND USE FEES GENERAL: Type I (Staff decisions, no notice)................................................................................................. $27:5.99314.00 Type II A (Staff decisions with notice)........................................................................................ $978001,108.00 Type IIIA (ADB/Hearing Examiner) .............................................. Hearing Examiner Cost + $2,000.002,284.00 Type I I I B (Hearing Examiner)......................................................... Hearing Examiner Cost + $2,000.002,284.00 Type IV (Rezone, Development Agreement)...........................................................................$7,000.007,994.00 Type V (Plan & Edmonds Community Development Code Amendments) ............................. $7,009.997,994.00 Lot Line Adjustment ............................... Short Subdivision Preliminary Approval Short Subdivision Civil Plan Review ...... Short Subdivision Final Approval .......... Subdivision Preliminary Approval ......... Subdivision Civil Plan Review ................ Subdivision Final Approval ................... Modification Request ............................ Minor Change to Approved Plat ........... Major Change to Approved Plat............ PRD Preliminary Approval ..................... PRD Final Approval ................................ ADB Design Review —Signs ............................................ Staff Design Review if project exceeds SEPA threshold Landscape Plan Inspection Fee ...................................... SEPAReview.................................................................... SEPA Planned Action Compliance Review (Hwy 99) ..... EISReview....................................................................... Outdoor Dining, Amateur Radio $1,^� Q01,99.1 00 ......................................... $3,'� 003,683.00 ......................................... $3,050.003,483.00 ......................................... $1,,590.001,816.00 Hearing Examiner Cost + $6,510.007,434.00 ......................................... $4 679,995,333.00 ......................................... $ i ,�991,816.00 ............................................ $979.991,108.00 ............................................... $275.00314.00 .................. Same as Original Application Fee ......................................... $07,434.00 ......................................... $' , 90.091.816.00 $979.991,108.00 $979.991,108.00 1% of Estimate $740.00845.00 $275.00314.00 .................... Cost $275.99314.00 Critical Areas Checklist Application............................................................................................... $119.90126.00 Critical Areas Checklist Update..........................................................................................................$55.0063.00 Critical Areas Variance / Reasonable Use Application ................. Hearing Examiner Cost + $7,640.008,725.00 Critical Areas Study Admin.....................................................................................$44rG-.00126.00 hr (min. 1 hr) Critical Areas Contingent Review (See ECDC 23.40.195 for more detail on fees) .................. $970.001,108.00 Shoreline Contingent Review (See ECDC 24.80.100)................................................................ $97Q.001,108.00 Planning Fee not categorized Request for Reconsideration, $14490126.00 hr .... $275.00314.00 Note: When an application is heard by the Hearing Examiner (HE), the cost of the hearing is billed to the applicant. Page R nf I I Packet Pg. 375 1 I 7.24. b I Appeal of Staff Decision (Type I, II or Hearing Examiner) Appeal of Type IIIB Decision to City Council ..................... Appeal of Notice of Civil Violation .................................... ADB = Architectural Design Board HE = Hearing Examiner SEPA = State Environmental Policy Act MISCELLANEOUS FEES: Backflow Prevention Compliance Fee $450.00514.00 $550.09628.00 $970. A91,108.00 EIS = Environmental Impact Statement PRD = Planned Residential Development ENGINEERING FEES Developers Agreements ...................................... Fire/Aid Sign Address Fabrication Fee (Per sign) Street Sign Fabrication Fee (Per sign) .................. Signal Maintenance (Per hour) ............................. Water and Sewer Availability Letters (Per letter) Latecomers Agreement ........................................ Fees LID Sewer Agreement Fees $165.99188.00 $228 00252.00 + $449-A9126.00 hr + City Attorney Fees $100.00114.00 $200.00228.00 ........... $126.00 .... $65-9974.00 $220.99252.00 + $418-99126.00 hr + City Attorney $220.00252.00 + $419-99126.00 hr + City Attorney Utility Company Agreement.................................................................... $252.00 + $126.00/hr + City Attorney Fees Variance from Underground Wiring...........................................$330.00378.00 + $44Q-.G9126.00 hr + City Attorney Fees GENERAL FACILITY CHARGES: • Water GFC's are based on meter size: Water and sewer GFC's shall be paid by each new customer connecting to the utility systems. Storm GFC's shall be paid by the applicant for ESU's added or created by development. Meter Size General Facility Charge %" $5,050.00 1" $12, 624.00 11/2 " $25,248.00 2" $40,397.00 GFC's for Single Family Residences only: Fee is based on meter size required for domestic demand (typically %"). GFC shall not be based on meter upsizing for fire sprinkler system only. Sewer Utility GFC............................................................. $4,417.00 per ERU A single family residential development = 1.0 ERU per dwelling unit A multifamily residential development = .67 ERU per dwelling unit Applicants for non-residential development shall pay a GFC equal to the ERU determination that is made by the Public Works Director. Stormwater Management GFC..........................................$799.00 per ESU A single family residential development with up to 5,000 sf hard surface area = 1.0 ESU All other construction calculated according to a ratio of 1.0 ESU per 3,000 sq ft of new, replaced or new plus replaced impervious surface area. Page 9 of 13 Packet Pg. 376 I 7.24.b I RIGHT-OF-WAY FEES: Right -of -Way Construction Permit ........................ $330.A8378.00 + Inspection Fees Right -of -Way Construction Permit —Small Wireless ....... $3-30.99378.00 + $440126.00 hour for any portion of an hour after the first three hours of staff review time Right -of -Way Minor Construction Permit EUC Multi Site Base Fee + City Attorney Fees for legal review (if necessary) + Inspection Fees $110.99126.00 + Inspection Fees TBD Street Restoration for Water Meter Installation$1,999-991,142.00 + Street Overlay Cut Penalty Fee if applicable Street Overlay Cut Penalty Fee ............................ $228-99252.00 + ROW Permit Fees Add'I per SQYD charge times overlay cut multiplier Encroachment Permit ........................................... $330.00378.00 + Inspection Fees + Recording Fees Street Use Permit ................................................... $119.99126.00 + Bistro Dining Fees if applicable Sidewalk Dining Street Use Permit....................................5126.00 + Monthly ROW Use Fee SidewalkBist+e Dining Annual Renewal Fees............ $38-9934.00 Annual Fee + Monthly ROW Use Fee @ $0.50/ SQ FT x 12.84% (leasehold tax) Alley, Sidewalk, PaF'('Rg DiSRIPtier/ QeSUFe FeeERight-of-Way Disruption Fee $220.00252.00 ........................................................................................................ + ROW Permit + Monthly Closure Fees Closure fees charged for any activity that occupies or closes, sidewalks, parking spaces(s), parking lanes(s) or other paved area of a street/road for more than 72 hours. Monthly portion of Fee [$ per month] = 1% of assessed value per square foot of abutting property x right of way area [SF] disrupted/closed. If disruption/closure affects any portion of the area of a parking space, the area of disruption closure is calculated based upon the area of a full parking space. SEWER FEES: New Commercial & Multi -Family New Single Family ........................ Repair - Full Line Replacement .... Repair - Partial Line Replacement General $22899252.00 + Inspection Fees Facility $110.00126.00 + Inspection Fees Charges May Apply $110.00126.00 + Inspection Fees $11Q.00126.00 (Includes 1 inspection + Add'I Inspection Fees, if applicable) Special Conditions (Grinder Pumps, Ejectors) ..... $440.99126.00 + Sewer Fees + Utility Engineer Review Drainage Permit (Pool, Hot Tub, Jacuzzi) ................. $55.9963.00 Each Occurrence Page 10 of 13 Packet Pg. 377 I 7.24.b I Stormwater Permit WATER METER FEES: $330.00378.00 + GeRer-alInspection Fees Meter Size Meter Fee Installation of New Service & Meter* 3/4" $2,92Q.Q83,335.00 1" $2,9:70.0G3,392.00 1%" $ 4,�87,103.00 2" $6r390.097,297.00 *General Facility Charges may apply 1ICC VALUATION TABLE August 20221- Adopted by City of Edmonds effective Jan 1, 2023-2 Group (2021 International Building Code) IA IB IIA 1113 IIIA IIIB IV VA VB A-1 Assembly, theaters, with stage 341.86 330.34 322.57 310.34 291.96 282.93 300.86 270.73 262.11 A-1 Assembly, theaters, without stage 312.84 301.33 293.56 281.32 262.95 253.92 271.85 241.72 233.10 A-2 Assembly, nightclubs 275.09 266.93 259.34 250.54 234.96 228.26 241.54 213.57 206.65 A-2 Assembly, restaurants, bars, banquet halls 274.09 265.93 257.34 249.54 232.96 227.26 240.54 211.57 205.65 A-3 Assembly, churches 317.43 305.92 298.14 285.91 267.99 258.96 276.44 246.76 238.14 A-3 Assembly, general, community halls, libraries, museums 270.80 259.29 250.52 239.28 220.19 212.16 229.81 198.96 191.35 A-4 Assembly, arenas 311.84 300.33 291.56 280.32 260.95 252.92 270.85 239.72 232.10 B Business 265.63 255.90 246.45 236.05 215.01 206.57 226.78 189.75 181.18 E Educational 282.69 273.02 265.84 254.38 237.44 225.45 245.61 207.53 201.06 F-1 Factory and industrial, moderate hazard 161.70 154.21 144.70 139.94 124.72 118.51 133.72 103.40 96.83 F-2 Factory and industrial, low hazard 160.70 153.21 144.70 138.94 124.72 117.51 132.72 103.40 95.83 H-1 High Hazard, explosives 150.85 143.36 134.84 129.08 115.17 107.96 122.87 93.86 0.00 H234 High Hazard 150.85 143.36 134.84 129.08 115.17 107.96 122.87 93.86 86.28 H-5 HPM 265.63 255.90 246.45 236.05 215.01 206.57 226.78 189.75 181.18 GFC = General Facility Charge ESU = Equivalent Service Unit ROW = Right of Way ERU = Equivalent Residential Unit Page 11 of 13 Packet Pg. 378 1 1-1 Institutional. supervised I 7.24.b I 1-2 Institutional, hospitals 442.38 432.64 423.19 412.79 390.61 0.00 403.53 365.36 0.00 1-2 Institutional, nursing homes 307.72 297.98 288.54 278.13 258.63 0.00 268.87 233.38 0.00 1-3 Institutional, restrained 301.48 291.74 282.29 271.89 252.65 243.22 262.63 227.40 216.82 1-4 Institutional, day care facilities 269.11 259.88 252.15 241.97 222.52 216.37 242.28 199.48 193.49 M Mercantile 205.22 197.06 188.47 180.67 164.83 159.13 171.67 143.44 137.53 R-1 Residential, hotels 271.95 262.72 254.98 244.80 225.03 218.88 245.11 201.99 196.00 R-2 Residential, multiple family 227.64 218.41 210.68 200.50 182.02 175.88 200.81 158.99 153.00 R-3 Residential, one- and two-family 212.00 206.26 200.94 195.99 190.28 183.39 192.66 176.52 166.08 R-4 Residential, care/assisted living facilities 269.11 259.88 252.15 241.97 222.52 216.37 242.28 199.48 193.49 S-1 Storage, moderate hazard 149.85 142.36 132.84 128.08 113.17 106.96 121.87 91.86 85.28 S-2 Storage, low hazard 148.85 141.36 132.84 127.08 113.17 105.96 120.87 91.86 84.28 U Utility, miscellaneous 115.48 108.95 102.64 98.13 88.49 81.89 93.86 69.76 66.48 Square Foot Construction Costs a, b' ` a. Private Garages use Utility, miscellaneous b. For shell only buildings deduct20 percent c. N.P. = not permitted d. Unfinished basements (Group R-3) = $23,-2031.50 persq. ft. e. Carport = $24-10029.00 per sq. ft. f. Sunroom (unheated) = $28-,0032.00 per sq, ft. g. Deck, Ramp, Stairs, Trellis, Porch = $2&002300 per sq. ft. h. Dock = $40.00 per sq. ft. i. Unheated Storage = $25-:0029.00 per sq. ft. VALUATION BASED BUILDING PERMIT FEES Total Valuation" Residential Commercial $1 to $500 $100 Base fee + $30 $100 Base fee + $36 $100 Base fee + $30 for the first $500 + $3 for $100 Base fee + $36 for the first $500 + $3.60 for $501 to $2,000 each additional $100, or fraction thereof to and each additional $100, or fraction thereof to and including $2,000 including $2,000 $100 Base fee + $75 for the first $2,001 + $14 for $100 Base fee + $90 for the first $2,001 + $16.80 $2,001 to $25,000 each additional $1,000, or fraction thereof to and for each additional $1,000, or fraction thereof to including $25,000 and including $25,000 $25,001 to $100 Base fee + $400 for the first $25,001 + $10 $100 Base fee + $480 for the first $25,001 + $12 $50,000 for each additional $1,000, or fraction thereof to for each additional $1,000, or fraction thereof to and including $50,000 and including $50,000 $50,001 to $100 Base fee + $650 for the first $50,001 + $7 $100 Base fee + $780 for the first $50,001 + $8.40 $100,000 for each additional $1,000, or fraction thereof to for each additional $1,000, or fraction thereof to and including $100,000 and including $100,000 $100,001 to $100 Base fee + $1,000 for the first $100,001 + $100 Base fee + $1,200 for the first $100,001 + W a rn W m u_ r c a� E a 0 m a� Packet Pg. 379 1 7. to and including $500,000 thereof to and including $500,000 $500,001 to $100 Base fee + $3,400 for the first $500,001 + $100 Base fee + $4,080 for the first $500,001 + $6 $1,000,000 $5 for each additional $1,000, or fraction thereof for each additional $1,000, or fraction thereof to to and including $1,000,000 and including $1,000,000 $1,000,001 and $100 Base fee + $5,900 for the first $1,000,000 + $100 Base fee + $7,080 for the first $1,000,000 + up $4 for each additional $1,000, or fraction thereof $4.80 for each additional $1,000, or fraction thereof The Building Valuation Data table shall be updated on January 1st of each year to the latest version as published by ICC **See Valuation Table located on previous page. TABLE 1 -VALUATION BASED APPLICABLE PERMITS: Commercial Structures: New, Additions & Remodels Garages & Carports Residential Structures: New, Additions & Remodels Swimming Pools (In -Ground) Accessory Structures (Greenhouse/Shed) Cell Communications/ Cellular Wireless Facilities Deck, Stairs, Ramps Other permit types as determined Commercial: Hot/Tub and Spas, Solar/ Photovoltaic Systems, Re -roofs & Tenant Improvements Plus: $6.50 Residential State Surcharge Fee per permit and $2 per each dwelling unit $25.00 Commercial State Surcharge Fee per permit and $2 per each dwelling unit Non -Development Services Fees SPECIAL EVENT PERMITS: (Direct any inquires to the City Clerk's office) Small event / less than 100 people .......... Small event— Edmonds -based NP entity. Major event / more than 100 people ...... Major event — Edmonds -based NP entity .. $50.00 .. $25.00 $125.00 .. $62.50 24.b Page 13 of 13 Packet Pg. 380 1 7.24.c RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING A REVISED FEE SCHEDULE FOR THE CITY'S DEVELOPMENT -RELATED FEES AND CHARGES FOR SERVICES. WHEREAS, ECDC 15.00.020 provides for the establishment and amendment of certain fees charged by the city by resolution; and WHEREAS, extensive effort has been made by city staff to analyze the full costs associated with city permitting and service activities; and WHEREAS, the city council has previously established and affirms as its goal that permit fees shall be set to cover the costs of processing and issuing permits and requests for service; and WHEREAS, the city council adopted Resolution 1475 on June 15, 2021, which adopted a schedule of fees to be charged in relation to development activity; and WHEREAS, this resolution is intended to replace Resolution 1475; now therefore, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The fees and charges for services set forth in the schedule attached as Exhibit A to this Resolution, which is incorporated herein by this reference, are hereby adopted, along with the referenced tables which are also included therein, and shall be effective on March 1, 2023. Section 2. If any section, sentence, clause or phrase of this resolution or any fee or charge for service adopted or amended hereby should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase, or any fee or charge adopted or amended hereby. Section 3. Resolution 1475 shall have no further effect as of March 1, 2023 as the fees adopted by Resolution 1475 are being replaced by the fees adopted herein. RESOLVED this day of , 2023. CITY OF EDMONDS MAYOR, MIKE NELSON Packet Pg. 381 7.24.c ATTEST: CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. Packet Pg. 382 8.1 City Council Agenda Item Meeting Date: 02/21/2023 Public Hearing on Addition of Minor Development Code Amendment Process in ECDC 20.80 (AMD2022- 0005) Staff Lead: Mike Clugston Department: Planning Division Preparer: Michael Clugston Background/History This topic was introduced to Council on September 27 and to Planning Board on October 26 as part of the larger code modernization discussion. The Planning Board was scheduled to have a public hearing on the topic on November 30, 2022 but had to reschedule due to lack of a quorum. The Planning Board public hearing was held January 25, 2023, and board members made a unanimous recommendation for Council to approve the code amendment, with one minor change to proposed ECDC Section 20.80.015(A). The minutes from the January 25 Planning Board public hearing are attached, with the discussion found on pages 2-4. The topic was reintroduced to Council on February 7, 2023 (minutes for that meeting are not yet available). As was clarified at that meeting, the proposed minor code amendment process would apply only to Titles 15 - 24 of the Edmonds code (the Community Development Code), not to the City Code in Titles 1- 10. A similar process could be established for Titles 1 - 10 if that were something Council would like to discuss as part of a separate agenda item. Staff Recommendation There is no formal Council action required at this meeting. Staff recommends that Council listen to public testimony, provide comments to and ask questions of staff, and direct staff to put this on a future consent agenda to adopt the proposed code change to ECDC 20.80 after the minutes from the Council public hearing are available to include in the packet. Narrative The purpose of the code update to Chapter 20.80 ECDC (Text and Map Changes) is to create a new process for minor development code amendments. Minor amendments would have a streamlined process to make small code changes that would promote clarity, eliminate redundancy, streamline processes, and correct inconsistencies. The standard code amendment process takes many months over multiple meetings by the Planning Board and Council, and often other boards, commissions, and stakeholder groups. For amendments with major policy implications, this will not change as it is consistent with Edmonds codes and the Growth Management Act. However, there are many small tweaks that could be made on a regular basis that will keep the code current and more efficient. As an example, the "Development Services Department" was recently renamed as the "Planning and Development Department". There are more than 100 references to the "Development Services Department" in the ECDC. To update the reference using the current process would require at least one meeting and public hearing at the Planning Board followed typically by one or Packet Pg. 383 8.1 two meetings at Council in addition to another public hearing - all to change one outdated reference. The proposed process would involve staff creating a list of minor code amendments on a semi-annual basis (or more frequently if needed) to be presented to Council on their consent agenda. The amendments would be listed and include the existing and proposed language and context for the change. During their review, Council could either accept the list in its entirety or pull the list off consent to discuss one or more proposed amendments. If Council feels that a proposed amendment is not minor and requires further discussion or analysis, that amendment would go through the regular code review process while the other minor amendments could be approved on consent. As noted above, the Planning Board recommended Council approval of the proposed code amendment at the conclusion of their January 25 public hearing, with one minor change to Section 20.80.015A (limiting changes to those that need "no policy study", as opposed to "little or no policy study"). The proposed code change is exempt from SEPA requirements consistent with WAC 197-11-800(19). Staff requested expedited review of the proposed amendment by the Department of Commerce on January 27, 2023. Attachments: draft ECDC 20.80 Text and Map Changes minor amendment PB recommended Minor Code Amendment slides January 25, 2023 Planning Board Minutes Packet Pg. 384 8.1.a DRAFT Chapter 20.80 TEXT AND MAP CHANGES Sections: 20.80.000 Scope. 20.80.010 Procedural and nonzoning related changes. 20.80.015 Minor zoning code and map amendments. 20.80.020 Maior zoning code and map amend ments.ZeRaRg and plaRRORg ehaRges 20.80.030 Pre -Annexation zoning. 20.80.000 Scope. This chapter sets forth the procedure for amendment to the text and any applicable maps adopted by and within the community development code, but does not apply to other chapters of the Edmonds City Code. Because various provisions of the community development code are adopted under different state regulations, this chapter is divided into twe three basic divisions as set forth below. 20.80.010 Procedural and nonzoning related changes. Amendments to the following text materials (and where applicable, maps and other incorporated codes or codifications within them) shall be reviewed and made by the city council and may be adopted in the same manner as any other ordinances. The city council may refer a proposal to the planning advisory board, or other board, commission, committee, staff, or other ad hoc group for its or their nonbinding recommendations. A. ECDC 15.00.020, Application Fees; B. ECDC Title 18, Public Works Requirements, except Chapter 18.50, Official Street Map; C. ECDC Title 19, Building Codes; D. Chapter 20.15A ECDC, Environmental Review (SEPA); E. Chapter 20.70 ECDC, Street Vacations. 20.80.015 Minor development code and map amendments. A. Intent. This process is used by City Council to review and decide on minor development code and map amendments. It is a streamlined process used for proposed changes which need no policy study. B. Suitability. This process is used for: \\edmsvr-deptfs\BuildingAndPlanning\Code Updates\Permit processes\AMD2022-0005, ECDC 20.80 Text_Map Changes\2.7.23 Council intro\draft ECDC 20.80 Text and Map Changes_minor amendment PB recommended.rtf 1 Packet Pg. 385 8.1.a 1. Minor development code amendments to promote clarity, eliminate redundancy, correct scrivener's errors, or to correct inconsistencies; and 2. Minor zoning map amendments to correct grammatical, labeling, scriveners, or similar errors on the official zoning map. C. Review process. The Development Services Director periodically prepares a package of amendments for review and presents them to the City Council on their consent agenda. At its discretion. the Council mav: 1. Approve the entire package; or 2. Remove one or more of the proposed amendments from consent for additional discussion about the suitability of an amendment for the minor process or remove an amendment from the minor process roster altogether for processing as a major amendment as described in ECDC 20.80.020 and then aoorove the remainder of the package. 20.80.020 Major zoning code and map amendmentsZoningand planning ,.hanges. A. Review. Amendments to the following text materials (and where applicable, maps and other incorporated codes or codifications within them) before amendment by the city council shall first be reviewed by the planning advisory board as a Type V decision using the purposes and criteria set forth in the applicable chapters as the basis for its review and recommendations: 1. ECDC Title 15, Land Use Plans and Policies, except application and permit fees. 2. ECDC Title 16, Zone Districts. 3. ECDC Title 17, General Zoning Regulations. 4. ECDC Title 20, Review Criteria and Procedures, excluding: a. Chapter 20.15A ECDC, Environmental Review (SEPA); b. Chapter 20.70 ECDC, Street Vacations. 5. Chapter 18.50 ECDC, Official Street Map. B. Notice. See ECDC 20.03.003. C-20.80.0307 Pre -Annexation Zoning. When the city council, in its discretion, deems it appropriate to adopt pre -annexation zoning comparable to that in effect in Snohomish County for a proposed annexation area, the \\edmsvr-deptfs\BuildingAndPlanning\Code Updates\Permit processes\AMD2022-0005, ECDC 20.80 Text_Map Changes\2.7.23 Council intro\draft ECDC 20.80 Text and Map Changes_minor amendment PB recommended.rtf Packet Pg. 386 8.1.a procedural and notice requirements of RCW 35A.14.340 shall control over the provisions of this chapter and Chapter 20.03 ECDC. In the event that the city council determines it appropriate to zone property proposed for annexation to the city in a category which is not comparable to zoning in effect in Snohomish County, the provisions of this chapter and Chapter 20.03 ECDC shall apply. Any change to pre -annexation zoning proposed after annexation to the city shall also comply with the provisions of this chapter and Chapter 20.03 ECDC. [Ord. 3817 §§ 13, 14, 2010; Ord. 3736 § 69, 2009; Ord. 3112 § 20, 1996; Ord. 3080 § 1, 1996]. \\edmsvr-deptfs\BuildingAndPlanning\Code Updates\Permit processes\AMD2022-0005, ECDC 20.80 Text_Map Changes\2.7.23 Council intro\draft ECDC 20.80 Text and Map Changes_minor amendment PB recommended.rtf Packet Pg. 387 8.1.b Minor Development Code Amendment Process ECDC 20.80 Mike Clugston AICP, Senior Planner Planning & Development Department Edmonds City Council February 7, 2023 2 E Q Packet Pg. 388 8.1.b ECDC Text and Map Changes /.,II Development Code Changes are Type V Process (ECDC 20.80) Existing Fees, PW and Building codes, SEPA, street vacations Current Exceptions Frequent minor amendments Proposed Exceptio c aD E c m E n a 0 U c E 0. 0 d L 0 C� C 0 �L 2 a E E a 0 U L 0 Cam_ G d E U f0 a Packet Pg. 389 8.1.b Frequent Minor Amendments • Proposal to create streamlined review process for minor updates • Promote clarity, eliminate redundancy, streamline processes, better align with best practices, correct inconsistencies • Would be presented directly to Council on consent on a semi- annual basis (March/October) or more frequently as needed • Council could pull any item for further discussion or to send through the Type V process (ADB or other/Planning Board/Council review and approval) c aD E c m E Packet Pg. 390 8.1.b Examples Minor Remove references to "CG2" code • Zoning district no longer exists • No policy impact; not controversial Major � EV charging infrastructure requirements (ECDC 17.115) • Large policy impact, important to the development community Packet Pg. 391 8.1.c CITY OF EDMONDS PLANNING BOARD Minutes of Meeting January 25, 2023 CALL TO ORDER Acting Chair Gladstone called the meeting of the Edmonds Planning Board to order at 7:02 p.m. There was consensus to move introductions up in the agenda. Introductions were made of staff and board members. LAND ACKNOWLEDGEMENT FOR INDIGENOUS PEOPLES We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water. Board Members Present Judi Gladstone, Acting Chair' Lauren Golembiewski Jeremy Mitchell Susanna Martini Beth Tragus-Campbe112 Nick Maxwell (alternate) Lily Distelhorst (student rep) Board Members Absent Todd Cloutier Richard Kuehn Staff Present Mike Clugston, Senior Planner David Levitan, Planning Manager READING/APPROVAL OF MINUTES None ANNOUNCEMENT OF AGENDA THERE WAS UNANIMOUS CONSENT TO APPROVE THE AGENDA AS AMENDED. 1 Judi Gladstone was elected Chair towards the end of the meeting. Up to that point she is referred to as Acting Chair. 2 Beth Tragus-Campbell was elected Vice Chair towards the end of the meeting. Up to that point she is referred to as Board Member Campbell. Planning Board Meeting Minutes January 25, 2023 Pagel of 6 Packet Pg. 392 8.1.c AUDIENCE COMMENTS Roger Pence, past chair of the Planning Board, welcomed and encouraged new board members. He stated he still cares passionately about the Board and that he is open to meeting with any board members who are interested. ADMINISTRATIVE REPORTS A. Parks, Recreation & Human Services Q4 Accomplishments The report by Director Feser was included in the packet. Comments and questions were invited. Board Member Campbell commented that she was glad to see that they started an asset inventory. This is important for efficiency in maintaining equipment. Acting Chair Gladstone was also glad to see the asset inventory. She asked if there will be an asset planning process once the inventory is done. Planning Manager Levitan indicated they would ask Director Feser. Acting Chair Gladstone also wondered if moving the cultural programs out of the Parks department has balanced their load. Board Member Campbell noted that the reinstallation of the viewing scopes at Brackett's Landing North at the marsh had been mentioned. Are there any systems being used to monitor or prevent additional vandalization? The Board expressed appreciation to Director Feser for the good report. PUBLIC HEARINGS A. Public Hearing on Proposed Amendment for Minor Code Changes in ECDC 20.80 (AMD2022- 0005) The public hearing was opened at 7:19 p.m. Senior Planner Clugston gave an overview of this topic regarding creating a new streamlined process for making minor development code amendments. The proposed process would involve staff creating a list of minor code amendments on a semi-annual basis to be presented to Council on their consent agenda. He highlighted the draft code in the packet. Board Member Maxwell asked about the Planning Board's involvement in the minor code amendment process. Mr. Clugston explained the minor code amendments would go right to Council. Major code amendments would come to the Planning Board as part of the process. Board Member Maxwell asked what they would do if something got amended that was later determined to be major. Mr. Clugston stated that was not the intent, but if they realized after the fact that something had been changed inadvertently, they could go back and change it if needed. Board Member Maxwell asked if staff could send this to the Board at the same time it is sent to Council so they could make comments if needed. Mr. Clugston thought that might be a possibility. Planning Manager Levitan explained that the intent of this is to avoid the need for a Planning Board official meeting or public hearing on minor code amendments. He emphasized that anything tied to actual development code and zoning code would still go through the Planning Board. Acting Chair Gladstone urged caution in how comments are made at Council meetings. She noted that if the Planning Board does not deliberate on something then comments made to Council could only be on behalf of the individual making the comments, not the Board. Planning Board Meeting Minutes January 25, 2023 Page 2 of 6 Packet Pg. 393 8.1.c Planning Manager Levitan noted that the Board could be included on the distribution list of those items. Board Member Campbell asked that the Board be included in the distribution list for anything related to planning. Public Comment: Roger Pence suggested not taking the Planning Board out of the loop entirely. He agreed that the Planning Board should have a chance to look at the list of proposed changes to make sure there are not red flags hidden in there. The public hearing was closed at 7:39 p.m. Discussion: Board Member Campbell referred to section 20.80.015, the phrasing for the minor development code map amendments, section A, and suggested changing the language from "little to no policy study" to "no policy study" because little is a subjective term. Acting Chair Gladstone concurred because it eliminates any ambiguity about what the intent is. Board Member Mitchell asked if there any projects that are being held up because of this. Mr. Clugston replied that there is nothing pending that would be impacted by this. Board Member Campbell generally spoke in support of the proposed amendments from a workload standpoint as long as the lists of proposed minor code amendments are provided to the Board when they are provided to the City Council. Board Member Golembiewski referred to 20.180.015(c) regarding the review process and asked if they want to define "periodically" in the code. She thought it made more sense to have the list come to the Planning Board as a review item (not a public hearing) before going to the City Council. There was discussion about options. Acting Chair Gladstone stated she is very comfortable with this not coming to the Planning Board and having some trust in the planning staff to do their job right and the Council to notice when something is not minor. Board Member Martini spoke in support of this for the sake of streamlining the process and freeing staff and the Board up to do bigger and better things. Board Member Golembiewski said she was having a hard time with the idea that the Planning Board would be given notice but not have a chance to discuss the list before it goes to the Council. She wasn't comfortable with the only action available to them being to speak at the Council meeting rather than as a unified group if the code says the Planning Board is notified of the proposed amendments. MOTION MADE BY BOARD MEMBER CAMPBELL, SECONDED BY BOARD MEMBER GOLEMBIEWSKI, THAT THE PLANNING BOARD RECOMMENDS THAT THE CITY COUNCIL ADOPT AN AMENDED PROPOSED CODE AMENDMENT TO CHAPTER 20.80 ECDC TO CREATE A MINOR DEVELOPMENT CODE AMENDMENT PROCESS. THE TEXT AMENDMENT WOULD BE IN SECTION 20.80.015, MINOR DEVELOPMENT CODE AND MAP AMENDMENT, TO SAY, "IT IS A STREAMLINED PROCESS USED FOR PROPOSED CHANGES Planning Board Meeting Minutes January 25, 2023 Page 3 of 6 Packet Pg. 394 8.1.c WHICH NEED NO POLICY STUDY." THIS PROCESS WILL MAKE IT EASIER FOR THE CITY TO MAKE SMALL CODE CHANGES TO PROMOTE CLARITY, ELIMINATE REDUNDANCY, STREAMLINE PROCESSES, AND CORRECT INCONSISTENCIES. MOTION PASSED UNANIMOUSLY. UNFINISHED BUSINESS A. Draft Handbook Discussion and Possible Finalization Mr. Clugston referred to the draft handbook in the Board's packet and solicited comments. Board Member Campbell recommended that they add a section under Officer Positions saying that if Chair position becomes vacant, the Vice Chair automatically becomes Chair. If the Vice Chair position becomes vacant, the new Vice Chair will be elected at the next regular board meeting. Also, under Officer Positions, she recommended adding that the Board may establish committees of three members or fewer as needed to conduct business as defined by the Board at the time of the committee establishment. Acting Chair Gladstone stated this reflects what they have done in the past which has worked well. She was in support of including this in the handbook. There was discussion about adding a general reference to state regulations regarding planning boards/commissions for clarity. Board Member Maxwell had the following comments/questions: • He asked about the rules of order they are functioning under. Mr. Clugston replied it is Robert's Rules, and that can be added in here. Board Member Maxwell also requested they identify which version of Robert's Rules they are using. • He referred to packet page 23, section 7.A.a., regarding Outside Communication and asked if the contacts are Planning Manager Levitan and Senior Planner Clugston. Planning Manager Levitan stated that historically the Planning Manager has been the main contact and liaison for the Planning Board. This will be updated. There was a recommendation to have titles instead of names so it doesn't have to be updated each time there is a staffing change. • He referred to upcoming training with the city attorney and requested some basic information about essential things they need to know in the meantime. Planning Manager Levitan referred to the bottom of page 20 in the packet and noted that OPMA is the main thing they need to be aware of. He discussed general guidelines to keep in mind. Acting Chair Gladstone had the following comments/questions: • She clarified that OPMA does not preclude board members from having conversations outside of meetings. She thought the language needs to be respectful of the non -rolling meetings but allowing for productive conversations. Board Member Mitchell concurred. • She suggested addressing absences in the code in order to deal with high numbers of absences that previously hampered the business of the Planning Board when they did not have a quorum. Planning Manager Levitan referred to the 70% threshold. There was some confusion about whether this included excused absences. Mr. Levitan commented that it would be difficult to create handbook language that conflicted with the city code, but they could clarify what the city code says about attendance and absences. Acting Chair Gladstone suggested asking the City Attorney about including a statement along the lines of, "If a Planning Board member finds they are having a hard time meeting the minimum meeting requirement, they might want to consider if they are able to make the time commitment that is Planning Board Meeting Minutes January 25, 2023 Page 4 of 6 Packet Pg. 395 8.1.c needed for the Planning Board." Mr. Levitan thought that was reasonable. He pointed out that the way it is codified, the Chair has the final say as far as excusing absences. • She referred to the Meeting Notes section on packet page 22 and expressed concern about the word "transcribe" because verbatim transcription is not what they have now and not what she wants them to have going forward. She recommended language such as "meeting notes" instead of "transcription". • She also requested some clarity around the document storage section and asked what this applies to. Is it okay if she takes her personal notes on her laptop? Mr. Levitan indicated they could check with the city attorney. • She suggested having protocols for dealing with outside issues so they can feel comfortable being both a citizen of Edmonds and a Planning Board member. Other board members concurred. • She suggested adding language to the attendance section that says board members should notify staff as soon as they know they will not be able to attend a meeting. Board Member Martini asked about getting the agendas in a Word format for accessibility. Mr. Levitan said they could look into that. Acting Chair Gladstone requested that any other comments be sent to Mr. Clugston who can then distribute it to the rest of the Board. She expressed appreciation to staff for the work on the handbook. B. New Member Introduction and Orientation — This was done at the beginning of the meeting and throughout the meeting as questions came up. NEW BUSINESS A. Election of Officers Board Member Campbell nominated Judi Gladstone to transition from Acting Chair to Chair. The motion was seconded by Board Member Golembiewski. There were no other nominations. JUDI GLADSTONE WAS UNANIMOUSLY ELECTED CHAIR. Chair Gladstone nominated Beth Tragus-Campbell as Vice Chair. The motion was seconded by Board Member Maxwell. There were no other nominations. BOARD MEMBER CAMPBELL WAS UNANIMOUSLY ELECTED VICE CHAIR. PLANNING BOARD EXTENDED AGENDA Mr. Clugston gave an overview of the extended agenda. The Comprehensive Plan update will be a main work item over the next year along with various code items and other reports. Chair Gladstone recommended putting a retreat planning discussion on the next meeting agenda. She commented that the rest of the agenda may need to be modified so they aren't overbooked. Planning Board Meeting Minutes January 25, 2023 Page 5 of 6 Packet Pg. 396 8.1.c Vice Chair Campbell referred to the Comp Plan update and suggested having more actionable items for the Planning Board. They have received a lot of presentations but haven't had many items they can provide valuable feedback on. Planning Manager Levitan stated they can solicit some early feedback from the Planning Board. Chair Gladstone requested a Comp Plan update roadmap from staff at the next meeting so the Board can have an idea about how/when to provide input. PLANNING BOARD CHAIR COMMENTS Chair Gladstone said she was very happy with the full group and is looking forward to working with everybody. She appreciates the new members' participation today. PLANNING BOARD MEMBER COMMENTS • Student Representative Distelhorst echoed Chair Gladstone's comments and added that she is excited to see what will happen in the legislative session especially related to housing. • Board Member Martini thanked everyone for the welcome. • Board Member Maxwell concurred. • Vice Chair Campbell welcomed new Planning Board members and new Planning Manager Levitan. Thanks to Senior Planner Clugston for all the extra support in the interim. • Board Member Mitchell said he is excited to be on the Board and to work collaboratively with the other members, staff, and public. • Board Member Golembiewski said she also is excited to be here and to see all that is on the agenda. She appreciates the help and patience from the existing members and staff. ADJOURNMENT The meeting was adjourned at 9:01 p.m. Planning Board Meeting Minutes January 25, 2023 Page 6 of 6 Packet Pg. 397 9.1 City Council Agenda Item Meeting Date: 02/21/2023 Public Safety Solar Plant - Project Presentation and Approval Staff Lead: Thom Sullivan, Facilities Manager - Department of Public Works Department: Public Works & Utilities Preparer: Royce Napolitino Background/History December 2021 the City was awarded the State's Energy Retrofits for Public Buildings Grant to install a 100KW solar plant on the roof of the Public Safety Building. Edmonds worked with McKinstry Company as their ESCO (Energy Services Company) consultant to apply for and secure the grant funding. February 2022 - City Council accepted the State of Washington's Department of Commerce Energy Retrofit Grant for Public Buildings. This matching grant provides a share of the construction and installation of a proposed 100kW solar plant on the West Roof of the Public Safety Complex. Edmonds worked with McKinstry Company as their ESCO (Energy Services Company) consultant to apply for and secure the grant funding. The grant award of $119,645 amounts to 25-30% of the total cost of the proposed project. February 2023 - Progress updated and cost estimate adjusted and presented at Parks and Public Works Council Committee. Committee forwards the item for presentation and approval at the February 21, 2023 City Council meeting. Staff Recommendation Approve the agenda item at the February 21, 2023 City Council meeting. Narrative The Energy Retrofit Grant for Public Buildings is a rare opportunity for the Facilities Division to design and build a green energy project with State funding support. This project meets the State, County, and City goals of supporting projects that aid in reducing carbon emissions. This update is to inform the Committee of progress towards project mobilization as well as to inform about escalating projections of overall project cost, due to volatility in construction services, material sources and other industry and mobilization challenges. Additional unforeseen expenses include electrical controls infrastructure necessary to lock solar generation out during power outages when the building is run from an existing, emergency generator. Goal - To align Public Works Facilities Division projects with City and State priorities by offsetting carbon emissions via implementation of clean energy projects. The department of Commerce Energy Retrofit Solar Grant program helps the City prioritize its goals by offering grant dollars to offset the total project costs and aid in difficult budgeting decisions. Estimated costs during the project implementation have escalated, the same has been true for rise in Packet Pg. 398 9.1 utility cost. This may result in the projects return on investment remaining unchanged. Budget - As outlined in Budget Summary Attachment, the total maximum project costs are $690,385. With the Grant Award and the Inflation Reduction Act, the overall City contribution comes down to $394,692. With contributions from both the 2022 and 2023 Facilities Maintenance Fund, the project costs are within budget. Total Maximum Project Cost Estimate $690,385 Grant Award $119,645 Inflation Reduction Act $176,048 2022 Fac. Maint. Fund 016 (non -Bond Proceeds) $230,000 2023 Fac. Maint. Fund 016 (non -Bond Proceeds) $250K-$300K City Contribution $394,692 Performance - Examine these direct savings performance metrics and estimation adjustments for further justification. 122,389 kWh annually with guaranteed cost savings of $10,596 annually McKinstry and Edmonds are exploring diverse business participation and multiple project bids to drive the construction budget of the project down. Any budget reductions/savings will be realized by the City of Edmonds. The Washington Utilities and Transportation Commission has priced the adjusted social cost of carbon dioxide at $85 per metric ton of CO2e. This would equate to up to an additional $8,500 in annual savings. Adjusted payback combining annual utility savings (escalated at 4% annually) and carbon offset will be under 18 years. Attachments: Solar Plant Budget Summary City of Edmonds Solar PV ESP_02-03-2023 Packet Pg. 399 9.1.a v m m m 0 J N J d A m A CT Packet Pg. 400 instry CONFIDENTIAL &PROPRIETARY PROJECT NAME Life Of Your Building SERVICES OFFERED 11 Packet Pg. 401 THIS PAGE LEFT INTENTIONALLY BLANK Packet Pg. 402 9.1.b Project Contacts AREA OF RESPONSIBILITY NAME CONTACT NUMBER EMAIL Primary Client Contact Thom Sullivan 425.275.4515 Thom.Sullivan@edmondswa.sov WA DES Representative Novella Randall 306.790.3667 novella.randall@des.wa.gov McK Account Executive McK Account Executive Andrew Williamson 206.832.8489 206.658.4389 andrewwi@McKinstry.com Shelby Sawyers ShelbvS@McKinstry.com McK Program Manager Heramb Amonkar 206.832.8765 HerambA@McKinstry.com McK Energy Engineer Jacob Keith 206.800.2265 JacobK@McKinstry.com McK Estimator Marla Corey-Loiola 206.832.8526 marlac@mckinstry.com 0 L IZ sa. Q c c O c d N m L a d 'o L a c c� a L O co 2 a M N O N Cl) O N OI a w a L M O co N C O E w 4- 0 r� t� r-� C d I: z V cC r� r� Q 0 try CONFIDENTIAL & PROPRIETARY LireO/Your Building Packet Pg. 403 THIS PAGE LEFT INTENTIONALLY BLANK Packet Pg. 404 9.1.b irtstry ife Bf Your Building Contents SECTION 1. EXECUTIVE SUMMARY...........................................................................................7 1.1 OVERVIEW 1.2 CURRENT SITUATION 1.3 SOLUTIONS 1.4 SUMMARY OF BENEFITS 1.5 MCKINSTRY DIFFERENTIATORS SECTION 2. SCOPE OF WORK..................................................................................................11 2.1 FACILITY IMPROVEMENT MEASURE (FIM) LIST 2.2 MCKINSTRY SERVICES 2.3 EXTENT OF SUBCONTRACTING 2.4 PROJECT SCHEDULE DETAILED SCOPE OF WORK SECTION 3. ENERGY SAVINGS GUARANTEE............................................................................47 3.1 GUARANTEE OVERVIEW 3.2 FIM SPECIFIC PERFORMANCE ASSURANCE METHODOLOGY 3.3 UTILITY RATES 3.4 STANDARDS OF COMFORT SERVICE 3.5 ONGOING OWNER RESPONSIBILITIES 3.6 NON-PERFORMANCE 3.7 CHANGE OF USE ENERGY SAVINGS TABLES TABLE 3.1- ENERGY SAVINGS SUMMARY TABLE 3.2 - MEASUREMENT AND VERIFICATION (M&V) PLAN OUTLINE TABLE 3.3 - BASE UTILITY RATES SECTION 4. PROJECT FINANCIALS...........................................................................................55 4.1 MAXIMUM PROJECT ALLOWABLE COST 4.2 PROJECT COST TABLE 4.3 ITEMS INCLUDED IN MAXIMUM PROJECT COST 4.4 CONSTRUCTION CONTINGENCY 4.5 ALLOWANCES 4.6 ONGOING SERVICES 4.7 ACCOUNTING RECORDS 4.8 RECONCILIATION OF LABOR & MATERIAL COSTS 4.9 COMPENSATION 4.10 FINANCING 4.11 TERMINATION VALUE 4.12 TERMS OF AGREEMENT 4.13 INSURANCE & BONDING 4.14 DIVERSE BUSINESS PARTICIPATION GOALS FOR THIS PROJECT 4.15 APPRENTICESHIP FINANCIAL TABLES TABLE 4.1- BUDGET SUMMARY TABLE 4.2- FACILITY IMPROVEMENT MEASURE (FIM) SUMMARY SECTION 5. INVESTMENT GRADE AUDIT.................................................................................63 CONFIDENTIAL & PROPRIETARY Packet Pg. 405 THIS PAGE LEFT INTENTIONALLY BLANK Packet Pg. 406 Executive Summary 1.1 Overview OUTCOME SNAPSHOTThrough the Washington State Department of Enterprise Services (DES) Energy Savings Performance Contracting (ESPC) program, McKinstry has completed an This project represents an excellent extensive study and investigation of energy upgrades for the City of Edmonds. Our opportunity to significantly improve facilities while saving Energy Services Proposal presents a holistic project solution for improving the energy and trimming utility overall facility efficiency and operation. Our proposed solutions will result in spending. McKinstry looks forward lower utility cost, reduce carbon footprint for the City. The high visibility of the to making this project a success. Solar PV system will also improve community awareness and engagement for McKinstry estimates these savings renewable energy. if proposed facility improvement measures (FIMs) are installed: 1.2 Current Situation 0 $7,718 CHALLENGES Utility cost savings/year . Maximize the kW capacity of the new Solar PV system utilizing the awarded grant funding. 116,493 1�1 Guaranteed • Identify point of interconnection to minimize impact to existing electrical system kWh/year and building. • Provide interconnect with the Generator at the Fire Station to automatically Carbon dioxide emissions isolate the Solar PV when the Generator is brought online. reductions would equal: 9 GOALS 0 Acres of trees planted • Reduce the City's Carbon footprint and take a step to support the City's Climate Change Action Plan. GO70,337 • Utilize the WA Department of Commerce Grant and seek the Inflation Reduction lbs. CO2/year Act (IRA) credits to implement the Solar PV. 1.3 Solutions This project includes: FIM ID #: 10.01-PSB: Install Rooftop Solar Photovoltaic System 1.4 Summary of Benefits FINANCIAL BENEFITS Section 4 of this document provides a detailed look at the project financials. The guaranteed maximum project allowable cost is $627,885. Including sales tax and DES management fees and prior to any utility incentives, the final project cost is $690,385. WA Department of Commerce grant for the project is $119,645. ENVIRONMENTAL BENEFITS By taking the necessary steps to reduce energy consumption through the implementation of the various facility improvement measures detailed in this try CONFIDENTIAL & PROPRIETARY ife Of Your Building Packet Pg. 407 9.1.b Executive Summary • Established 1960 Over 1,700 employees 23 offices 55+ Professional Engineers 80+ LEED Accredited Professionals Customer utility $20Million savings guaranteed Grants & $100 million rebates secured for clients Kilowatt hours 636 million saved 453 Metric tons of thousand CO2 saved Gas Therms 91 million saved CO2 emission reductions resulting from McKinstry projects have environmental impacts equal to: Forest acres 3,167 aCreS saved from destruction Gallons of gas 51.5 million not used 83+ Cars taken off thousand the road 40+ Homes taken off thousand the power grid report, City of Edmonds will attain the savings outlined in the outcome snapshot on the left. This is equivalent to: • 879 light bulbs (13.5 Watt LED) not energized; or • 119,215 miles not driven by an average size vehicle. NEXT STEPS • Approve the project and initiate Construction Contract processing • Start Design and Equipment procurement. 1.5 McKinstry Differentiators COMPANY OVERVIEW McKinstry has over 50 years of experience assessing and improving facilities in the Pacific Northwest. With more than 1,500 successful energy and facility improvement projects completed in the past 15 years, McKinstry has the expertise to offer comprehensive solutions to the City of Edmonds. McKinstry is more than just another energy services company, we believe in serving as your trusted advisor "For the Life of Your Building." MCKINSTRY APPROACH ADVANTAGES • Vendor- and product -neutral for truly consultative role • Transparent pricing • Total cost of ownership consideration • No "shared savings" model try CONFIDENTIAL & PROPRIETARY ife of Your Building Packet Pg. 408 City of Edmonds Environmental Impact Calculator Total Load Factor to Use NWPP Select Factor 0.60379 Ibs CO2e/kWh (Electricity Emissions Factor) Amount Each Utility Type Will Be Reduced Per Year Electricity 116,493 JkWh = 70,337 Ibs CO2 Natural Gas 0 ITherms = 0 Ibs CO2 Steam 0 Mlbs = 0 Ibs CO2 Fuel Oil 0 Gallons = 0 Ibs CO2 Propane 0 Gallons = 0 Ibs CO2 Total Reduction = 70,337 Ibs CO2 Other Emissions Factors Natural Gas: 11.707 Ibs CO2 / Therm Steam: 195.3636 Ibs CO2 / Mlbs (Seattle Steam) Fuel Oil: 22.384 Ibs CO2 / gal Propane: 12.5 Ibs CO2 / gal Conversion: 2,204.623 Ibs CO2 / Metric Tonnes CO2 Eauivalents Conversions Car Emmissions: 11,470 Ibs CO2/ car / yr Tree Carbon Sequestation: 8,066 Ibs CO2/ acre / yr Vehicle Mileage Emmissions: 0.59 Ibs CO2/ mile 75 W Light Bulb Emmissions: 80 Ibs CO2 / Light Bulb / yr Tree Carbon Sequestation: 8,066 Ibs CO2/ acre / yr Coal Emmisions: 2.14 Ibs CO2/ pound Coal Houses Removed: 22,880 Ibs CO2/ house * Energy Information Agency (EIA) * Environmental Protection Agency (EPA) * ENERGY STAR * eGRID 2018 (If eGrid Subregion Chosen) * Local Utilities (If Local Utility Factor Chosen) * NWPCC Report dated June 13, 2008 (If WADES Factor Chosen) 9.1.b (M.-I m rm�, a.omn C 31.9 Metric Tonnes CO2 This Annual Emissions Reduction Is Equivalent To The Following: 6 0.0 Metric Tonnes CO2 119,215 879 0.0 Metric Tonnes CO2 3 9 0.0 Metric Tonnes CO2 32,868 0.0 Metric Tonnes CO2 31.9 Metric Tonnes CO2 EA Number of Vehicles Removed From Roads (Avg Size); or Number of Miles Not Driven Per Year (Avg Size); or Number of 75 Watt Light bulbs Not Energized; or Number of Avg Sized Houses Removed From Power Grid; or Acres of Trees Planted; or Pounds of Coal Not Burned Per Year Packet Pg. 409 9.1.b THIS PAGE LEFT INTENTIONALLY BLANK Packet Pg. 410 Scope of Work 2.1 Facility Improvement Measure (FIM) List For full descriptions of the scope of work of each measure, please refer to Section 2 - Detailed Scope of Work. FIM # 10.01-PS13 — INSTALL ROOFTOP SOLAR PHOTOVOLTAIC SYSTEM 2.2 McKinstry Services McKinstry will include the following services related to this project: 1. Energy Audit: The energy audit is complete and is submitted under Section 5 — Investment Grade Audit. 2. Design Services: McKinstry will provide a detailed engineering design as needed to obtain permitting, Owner review, and approval of the proposed systems. In addition, McKinstry will also provide construction support services, start-up, testing, as -built drawings of systems installed, and provide operations and maintenance manuals. 3. Construction: Provide, or cause to be provided, all material, labor, and equipment, including paying for permits, fees, bonds, and insurance, required for the complete and working installation of McKinstry's equipment. a. McKinstry will provide a site superintendent who will be responsible for the onsite supervision and coordination of trades and subcontractors. This individual's responsibilities will also include regular work observations, quality control, site security, enforcement of the site -specific safety plan, as well as coordinating any impact upon building tenants with the Owner. b. McKinstry may perform portions of the construction work or may subcontract portions to qualified firms. In either case, McKinstry will share information regarding actual costs of the work with the Owner and DES. c. When McKinstry has completed the installation of the equipment, including start-up, operations verification, and training in accordance with the Proposal, McKinstry will provide to Owner and DES a "Notice of Commencement of Energy Savings." d. At the conclusion of the project, McKinstry will submit a "Notice of Substantial Completion" to the Owner and DES. 4. Construction Management: McKinstry will provide a dedicated construction manager who will provide contract administration services for the project. The owner is expected to coordinate day-to-day communications with tenants and any scheduling of tenant relocations in and around occupied areas. 5. Operation Training: McKinstry will provide relevant training of building staff during construction as agreed to by the Owner and DES. 6. Performance Maintenance: McKinstry will provide ongoing monitoring and support services to help ensure that guaranteed savings are achieved throughout the term of the agreement. Ongoing services shall be under separate agreement. Ongoing services shall be at the discretion of the Owner and DES to terminate. Specific tasks associated with proposed ongoing Measurement and Verification (M&V) can be found in Table 3.2 - M&V Plan Outline. try CONFIDENTIAL & PROPRIETARY ife Of Your Building Packet Pg. 411 Scope of Work For this project, McKinstry has recommended an initial M&V term of one year to the Owner and DES. The reason is that the efficiency of the proposed equipment is not expected to change after the first year of performance has been verified. 7. Equipment Maintenance: McKinstry will provide no equipment maintenance or repairs after the warranty period. Following the completion of the installation and Owner acceptance of the equipment, the Owner shall provide all necessary service, repairs, and adjustments to the equipment so that the equipment will perform in the manner and to the extent set forth in the Proposal. McKinstry shall have no obligation to service or maintain the equipment after the warranty period. g, Warranty: McKinstry will warrant equipment for one year following Notice of Commencement of Energy Savings. Specific information regarding equipment warranty will be passed on to owner. 2.3 Extent of Subcontracting McKinstry may subcontract the energy audit, design, construction management, start-up, and training portions of this Contract to qualified firms upon review and approval by owner. Construction subcontracts will be awarded competitively. McKinstry will endeavor to satisfy the Diverse Business Enterprise utilization goals of the Owner and DES. 2.4 Project Schedule The proposed design and construction duration is 90 calendar days. McKinstry will develop a detailed schedule outlining all the various design, pre -construction, construction, and closeout tasks associated with the project and that interfaces with other construction work not under this proposal. try CONFIDENTIAL & PROPRIETARY ife Of Your Building Packet Pg. 412 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 City of Edmonds - Solar PV IGA Schedule Thu 2/2/23 Task Task Name Duration Start Finish Predecessors tmplet Mode City of Edmonds - Solar PV 874 days Thu 7/1/21 Tue 12/3/24 25% Pre-IGA 27 days Thu 7/1/21 Mon 8/9/21 100% Initial Project Scoping Meeting 1 day Thu 7/1/21 Thu 7/1/21 100% IGA Proposal 1 day Thu 7/29/21 Thu 7/29/21 100% Proposal Review 5 days Fri 7/30/21 Thu 8/5/21 4 100% Proposal Approval 1 day Fri 8/6/21 Fri 8/6/21 5 100% �-� IGA Notice to Proceed 1 day Mon 8/9/21 Mon 8/9/21 6 100% Investment Grade Audit - Grant 196 days Thu 7/1/21 Wed 4/6/22 83% Develop Helioscope Model 3 days Wed 7/14/21 Fri 7/16/21 100% �-� ROM Budget 3 days Wed 7/14/21 Fri 7/16/21 9FF 100% �} Helioscope & ROM Review 3 days Mon 7/19/21 Wed 7/21/21 9 100% �-� Assessment Report 2 days Thu 7/22/21 Fri 7/23/21 11 100% �} Deliver Report to Owner 1 day Mon 7/26/21 Mon 7/26/21 12 100% �} Owner Approval - Budget & Grant Applicat 2 days Tue 7/27/21 Wed 7/28/21 13 100% �-� Request Utility Data 2 days Thu 7/29/21 Fri 7/30/21 14 100% Complete written SOW, Responsibility Matrix 2 days Thu 7/29/21 Fri 7/30/21 14 100% Electrical Review 2 days Wed 8/11/21 Thu 8/12/21 21 100% �-� Structural Review 0 days Thu 7/1/21 Thu 7/1/21 100% Sub -contractor site walk 1 day Tue 8/3/21 Tue 8/3/21 100% �-� Pre -Final Estimation 14 days Thu 7/22/21 Tue 8/10/21 0% �-� Client M&V Workshop 1 day Mon 8/16/21 Mon 8/16/21 30FF 100% Pre -final Costs/Savings Due 0 days Tue 8/10/21 Tue 8/10/21 20 100% �-� Design, Energy, Const Risk Review Workbook 5 days Wed 8/4/21 Tue 8/10/21 19 100% Assemble Project Documents 1 day Wed 8/11/21 Wed 8/11/21 25 100% �-� McKinstry Risk Reviews 1 day Thu 8/12/21 Thu 8/12/21 27 100% Risk Review Changes & Prepare Pre -final 1 day Fri 8/13/21 Fri 8/13/21 28 100% Presentation Grant Application Owner Review & Approval 1 day Mon 8/16/21 Mon 8/16/21 29 100% �} Pre -Final Presentation 5 days Fri 9/3/21 Fri 9/10/21 34FS+10 da) 100% �-� Commerce Grant Application 164 days Tue 8/17/21 Wed 4/6/22 100% �} Complete Application 2 days Tue 8/17/21 Wed 8/18/21 30 100% * Application Due Date 1 day Thu 8/19/21 Thu 8/19/21 100% Grant Award 1 day Mon 11/1/21 Mon 11/1/21 100% �} Grant Contracting 20 days Thu 3/10/22 Wed 4/6/22 35FS+90 da) 100% IGA Electrical Update 204 days Mon 5/9/22 Fri 2/24/23 85% Update Scope Documents - Solar PV Mode 10 days Mon 5/9/22 Fri 5/20/22 100% �} Update Scope Documents - Electrical 25 days Mon 5/23/22 Mon 6/27/22 38 100% �-� SOW Review 10 days Tue 6/28/22 Tue 7/12/22 39 100% 3, I� I I I 7/1 4, afigntry 0! Yow suffi fq 1, 202� Qtr 2, 2021 Qtr 3, 2021 Qtr 4, 202� Qtr 1, 202� Qtr 2, 202� Qtr 3, 2021 Qtr 4, 2021 Qtr 1, 202� Qtr 2, 202� Qtr 3, 2024 Qtr 4, 202� Qtr M N O N M 0 N oI (L U) w a L O co N c 0 E w W. 0 t� m E s v c� Q Page 1 Packet Pg. 413 1 City of Edmonds - Solar PV IGA Schedule Thu 2/2/23 !'�'� ire or Your sup ffiv ID Task Mode Task Name Duration Start Finish Predecessors tmpleti 02 Jun Qtr 3, 2021 Jul u Se Qtr 4, 2021 Oct o De Qtr 1, 202 Jan Fe Ma Qtr 2, 202 A a Jun Qtr 3, 202 Jul u Se Qtr 4, 202 Oct o De Qtr 1, 202 Jan Fe Ma Qtr 2, 202 A a Jun Qtr 3, 202 Jul u Se Qtr 4, 202 Oct o De Qtr 1, 202 Jan Fe Ma Qtr 2, 202 A a Jun Qtr 3, 202 Jul u Se Qtr 4, 202 Oct De o Qtr Jan F 41 wo. W} Update Sub -contractor Pricing Compile Project - RR wrk sheet, Est WkBk, SOW, Agenda, TCO WkBk Risk Review ESP & Prep Pre -Final Presentation Client provides Final ESP Direction Deliver Energy Services Proposal Council Supplemental Funding Approval ESCO Contracting Contract Preparation & Execution Design & Construction NTP Pre -Construction Permit Design Submittal Preparation Owner Review & Approval - Submittals Owner Review & Approval - Drawings Permitting Building Permit Electrical Permit Utility Interconnection Application Equipment Procurement Issue Equipment PO Rooftop Modules Racking Rapid Shutdown Electrical Room Inverter DAS Construction Mobilize Solar & Electrical Install Inspection & Interconnection Punchlist / Cx Report Project Closeout Measurement & Verification Review Generation data and develop repoi4 25 days 2 days 6 days 5 days 1 day 1 day 1 day 15 days 11 days 10 days 1 day 90 days 20 days 10 days 5 days 5 days 30 days 6 wks 6 wks 6 wks 65 days 1 wk 60 days 12 wks 6 wks 2 wks 30 days 6 wks 6 wks 91 days 1 day 6 wks 2 wks 6 wks 6 wks 20 days wks Wed 7/13/22 Wed 8/17/22 Fri 8/19/22 Mon 8/29/22 Tue 9/6/22 Wed 9/7/22 Fri 2/3/23 Mon 2/6/23 Mon 2/27/23 Mon 2/27/23 Mon 3/13/23 Tue 3/14/23 Tue 3/14/23 Tue 3/28/23 Tue 4/11/23 Tue 4/11/23 Tue 4/18/23 Tue 4/18/23 Tue 4/18/23 Tue 4/18/23 Tue 4/18/23 Tue 4/18/23 Tue 4/25/23 Tue 4/25/23 Tue 4/25/23 Tue 4/25/23 Tue 4/25/23 Tue 4/25/23 Tue 4/25/23 Wed 7/19/23 Wed 7/19/23 Thu 7/20/23 Thu 8/31/23 Thu 8/31/23 Fri 10/13/23 Mon 11/4/24 Mon 11/4/24 Tue 8/16/22 Thu 8/18/22 Fri 8/26/22 Fri 9/2/22 Tue 9/6/22 Wed 9/7/22 Fri 2/3/23 Fri 2/24/23 Mon 3/13/23 Fri 3/10/23 Mon 3/13/23 Tue 7/18/23 Mon 4/10/23 Mon 4/10/23 Mon 4/17/23 Mon 4/17/23 Tue 5/30/23 Tue 5/30/23 Tue 5/30/23 Tue 5/30/23 Tue 7/18/23 Mon 4/24/23 Tue 7/18/23 Tue 7/18/23 Tue 6/6/23 Mon 5/8/23 Tue 6/6/23 Tue 6/6/23 Tue 6/6/23 Thu 11/23/23 Wed 7/19/23 Wed 8/30/23 Thu 9/14/23 Thu 10/12/23 Thu 11/23/23 Tue 12/3/24 Tue 12/3/24 40 41 42 43 44 45 46FS+103 da) 47 48 50 51 53FF 54 54 56 56 56 51,55 62 62 62 62 62 61,57 71 72 72 74 74FS+270 d; 100% 100% 100% 100% 100% 100% 100% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% IF 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 Page 2 R 0 a a Q c c 0 c d N L a d 0 L a r c ea a L ca 0 N .r 0 co 2 (L M N 0 N M 0 N oI a U) w a 0 co N c 0 E w O V c m E s v to Q Packet Pg. 414 Detailed Scope of Work FIM ID # 48348 10.01-PSB: Install Rooftop Solar Photovoltaic System Edmonds Public Safety Building GENERAL Install a 126 kW -DC / 100 kW -AC, flush -mount solar PV system on the East and West roofs of the building. Install an interlock telemetry system at the ATS panel in Fire Station 17. Interconnect to the grid and set-up for net metering with the utility. The solar PV production will reduce utility electric consumption and result in carbon reductions for the City. SCOPE OF WORK INCLUDES 1. Equipment Furnished by ESCO A. (288) JA Solar 440W modules, JAM78D10 430-450/MB B. (2) CPS 50 kW -AC inverters, SCA50KTL-DO/US-480 with RSD Wirebox C. (144) Tigo Energy rapid shutdown devices, TS4-A-2F D. (1) PowerLCS 400 data acquisition system E. (1) Unirac Solarmount Light Rail racking system 2. Electrical — Solar PV A. New Work 1) Install all modules per applicable manufacturer installation manuals. 2) Install associated module installation hardware, including module bonding inherent within all module mounting hardware. 3) Provide racking and anchor hardware (standing seam clips) per Issued for Construction drawings. 4) Wire all modules per applicable module installation manuals provided by module manufacturer. 5) Provide Rapid Shutdown Units (RSDs) per applicable manufacturer installation manuals. 6) Provide all conductors and conduit required to interconnect the system in accordance with Snohomish PUD and NEC standards. 7) Provide inverters with correctly sized inverter fuses and AC combiners. 8) Provide the required meter housing(s) for project metering in accordance with local utility standards. 9) Provide AC system disconnects as required by the local utility and AHJ adopted codes. 10) Install interlock telemetry enclosures including conduit, 120V transformer, SCADALINK RI0900 + Combo -I/O, DIN Rails, circuit breakers/fuses, enclosure, communications cabling, and antennas (Yagi and omnidirectional antennas shall be installed per manufacturer manuals on the roof). 11) Install seal tight conduit containing antenna cable to the roof, conduit containing the wire to carry the interlock signal to the contactor, and the conduit containing the wire to carry the ATS position signal from the ATS. 12) Install interlock contactor enclosure rated for 200A, 22k SCCR, and NEMA 1 with 3 pole contactor Eaton XT IEC XTCE150GSlA or an approved equivalent with a UL rating > 175A. 13) Furnish and install the scopes of work in accordance with all Snohomish County PUD interconnection requirements. 3. Structural A. Structural design to mount the system on the roof. B. Preliminary structural evaluation confirmed the existing roof structure has capacity to support the new PV system. 4. Roofing A. Provide all waterproofing, caulking, damp proofing, etc. for penetrations created to complete the work including all roof penetrations and repair. 5. Data and Communication A. Provide data acquisition system (DAS) including conduit, metering, CT's, data logger, communications cabling, and weather station components (pyranometers, back of panel temperature sensor, and ambient temperature sensors shall be installed per manufacturer manuals). B. Install seal tight data acquisition system (DAS) conduit. 6. Commissioning A. Provide project commissioning services by conducting the Pre -Functional and Startup Testing. Provide testing of solar PV and telemetry systems. 7. Training A. Provide training as required for this FIM. h nstry PROPRIETARY AND CONFIDENTIAL °°""'°"w* Packet Pg. 415 Detailed Scope of Work CLARIFICATIONS AND EXCLUSIONS 1. Excludes hazardous material testing and abatement. The building was constructed in year 2000, hazardous construction materials are not expected. 2. If existing equipment or components are reused, repairs to existing are not included unless specifically noted in the scope above. At this point, all other related equipment that has been inspected is operating properly. 3. All work will be performed on weekdays during regular hours. Electrical shutdowns will be performed after hours or weekend per coordination with the City. 4. System layout, module count, kW DC output of the system will be finalized at the time of Design and Procurement. Any changes will be coordinated with the City of Edmonds. 5. McKinstry will coordinate with the City to identity laydown area and access routes to minimize occupancy disruptions. Per site discussion with the City, the parking spots adjoining the building in the front parking lot will be used for staging material and lift. Final laydown plan will be coordinate during pre -construction. 6. Electrical shutdowns will be required for the Public Safety Building and the Fire Station to complete the interconnection. A. Panelboard NDP-PC: Expected shutdown duration is up to 4 hours. Shutdown of this panel will be required to install the new circuit breaker. This panelboard is in the Public Safety Building. B. ATS and Generator shutdown: Up to two hours of shutdown is anticipated to perform connection of the telemetry equipment to the ATS. The Generator will be shut down and normal power to the ATS will be de -energized resulting in shutdown of and downstream panels. The generator, ATS and switchgear is in the Fire Station. The shutdown will result in temporary power loss to the Fire Station and Public Safety Building. C. Generator Testing: Testing of the Telemetry System will require switching the ATS to generator power from Normal Power. This will be performed during start-up / Commissioning of the system. D. During pre -construction McKinstry will coordinate the shutdowns with the City to review and minimize disruptions. E. Temporary back-up power, temporary heating, cooling, and ventilation is not included in the scope. F. De -energizing will be performed by the City facilities staff and lock -out tag -out will be implemented. 7. Location of solar PV equipment is per coordination with the City. 8. Existing Generator and ATS will be reused. Repairs to existing equipment is not included. 9. Wireless interlock telemetry system will be used to achieve interconnect between the ATS and the Solar PV. Antenna will be mounted on the Fire Station roof and Receiver will be mounted on the Public Safety Building roof. Approximate location is shown in the drawing and will be finalized during pre -construction to ensure clear communication pathway. 10. Per SnoPUD requirements, lockable disconnects will be mounted on exterior wall locations accessible to SnoPUD. Selected location is showed in the drawings and is publicly accessible. Additional access arrangement is not anticipated and not included in the scope. 11. McKinstry will coordinate the interconnection application with the Utility (SnoPUD). Interconnection Agreement will be between the Utility and the City. Utility fees shall be paid directly by the City and are excluded. 12. The interconnection shall be under SnoPUD's Net Metering program. SnoPUD may replace existing meter with a Net Meter. Production Meter is not necessary for this system. 13. Integration of the new PV system to BACnet or building EMS system is not necessary and not included. 14. A preliminary structural engineering review was completed, indicating that the roof framing has adequate capacity for the proposed array. This proposal excludes additional structural improvements. 15. The project qualifies for Sales and Use Tax Exemption of Bill E2SSB 5116 on purchase and installation. City of Edmonds shall provide signed Buyer's Retail Sales Tax Exemption Certificate to McKinstry to utilize the exemption. 16. Temporary fall protection will be utilized during construction. No new permanent fall protection is included. rnstj y PROPRIETARY AND CONFIDENTIAL Packet Pg. 416 P9.1.b IF Fire Station , Utility Transformer, I T I Meter and main. normal power panel c p[ 'NDP-F' is located at _='''�"• `-=-'"� this building. Af Police & Courts ,r Building. *. `'•i F ' ' Feeders from NDP-F x a t ' " feed the normal panel power p p � Proposed 'NDP-PC' at his this Solar PV_ building. �- root area F Electrical room is on •''` _ lower level, approx 1 =ate near the arrowhead. P G 0 9 •, F F w I# V 4 psf available for PV C CO r- - d a� d U d a 50R-7� in V a M N O N - M 0 N 0 LU a- cn O W 0 A E r a Packet Pg. 417 9.1.b c 0 m r m m L a m 0 L. a c IL L. R 0 cn U) 2 IL M N O N M O N O I d U) W d L 0 cn 0 E W 0 U r c a� E t c,> to r a Packet Pg. 418 PROPOSED LAYDOWN AREA .y 4: r.� r r ■ 9.1.b C ' P r + O t+ R a: i . j Proposed area for . laydown, storage and a lifts. a * .. O cn r s � .. a _ M C }= N OF O — - - N - d — -- pl d cn y� W R O cn N O LLB ILL 4— O 14, E Packet Pg. 419 9.1.b THIS PAGE LEFT INTENTIONALLY BLANK Packet Pg. 420 ° A ® B ® C Architectural Drawings For Reference Only 1 2 3 O s NOTES 1, ALL FLASHING INSTALLATIONS TO BE IN CONFORNANCE WITH THE CURRENT EDITION OF THE SMACNA (SHEET METAL AND AIR CONDITIONING C01II'FACTORS NATIONAL ASSOCIATION, INC) ARCHITECTURAL SHEET METAL AND FLASHM MANUAL. AND PER MANUFACTURES RECOMMENDATIONS SUBMIT SHOP DRAVANGS FOR ALL ROOF FLASHING CONDITIONS. INCLUDE SMACNA REFERENCE NUMBERS FOR ARCHITECTURAL APPROVAL (SEE SPECIFICAT(IxS FOR SUBMITTAL REQUIREMENTS), 2, PRIOR TO COMMENCING WORK CONFIRM THAT THE SUBSTRATE AND WORK OF OTHER TRADES 6 IN COMPLIANCE WITH MANUFACTURES REQUIREMENTS AND ALL DETAILS CONFORM TO CONIFAV DOCUMENTS REOURENEIOS. 3. INSTALL ATNCE AREA DRAFFSTOPS INTO THE ATICE AND TRUSS SPACES. BREAK—UP OF THE AREAS SHALL BE UNITED To 3DOO SF MAXIMUM PER AREA DRAFhTOPS SHOT BE AS DETAILED AND MADE FABRICATED FROM A 1/2' G.W.B. Y SHEET PPPUED TO ONE FACE OF A TRUSS, AND EXTENDING FROM THE TERM TO 7HE ROOF AND EXTERIOR WALL TO DIEROR WALL, WITH NO UNGTH GREATER THAN ED FEET. A ° 6 ° C ° D ° ITURI1tt 1.b Architecture Urban Design Planning Interior Design 1701 Commerce Tacoma, Washington 98402-3207 (206) 383-8700 206 383-8728 tax 1000 Lenora St. Suite 405 Seattle, Washington 1 98121-2720 (2 1) 223-2742 206 622-9462 fax —` Members of Q The American L Institute o Architects CL s C 6 REMISIDNS y zi�CLARIFICATION, MAR 2D, 96 36t) RE01$IEREO AgHFjECT ' C S sPq + O LeR0y J POrdmi, AI.�". � 3fAF v WAaMIcmN ; 2 Project Title: y CITY OF EDMONDS 1 PUBLIC SAFET` I COMPLEX s G r cc 250 5th Avenue N. c Edmonds r Washington C 98020 c 0 3 V u c s PERMIT SET CDNSTRUCTION SET u Job No.: 96D21 � Z Issue Date: : t 2-9-98 i u i Sheet Contents: ROOF PLAN s s c 4 n.lei e s u< Seale: Ref, North 1116" = 1'-0' F-Li-E4i 0' 6' 16, 32' Sheet No.: E F Packet Pg. 421 Construction Issue 05/01/98 A 8 C Architectural Drawings For Reference Only 11 2 3 +95.0' FF �—_ NORTH ELEVATION I I SCUPPERS F.F.—_—_v_—_—_ TYPICAL.GA OOOR OETAI 8.4 SALLYPORT DOOR ELEVATION Z GARAGE DOOR ELEVATION 2 SCALE: ,/8"=1'-0" 3 SCALE: 1/8"=1'-0" NORTH ELEVATION CURVED WALL SCALE: \ 2 / IlI +83.0'--...___ _ - - F.F. N S S N WEST ALCOVE ELEVATION EAST ALCOVE ELEVATION 4 SCALE: 1/8"=1'-0" 5 SCALE: 1/8"=,'-0" A • 8 _ — _ — _ _ _ — — —- \-ORGANIZE FORM TIES TO BE CENTERED ON PANELS TOPS AND SIDES N n NORTH ELEVATION - W/0 TRELLIS ® SCALE: 0" C o ' Architecture - Urbon Design Planning Interior Design 1701 Commerce Tacoma, Washington 98402-3207 (206) 383-8700 206 383-8728 fax 1000 Lenora St. Suite 405 Seattle, Washington 99(206)) —` 223z 2742 (206) 622-9462 fox (� 0 Members of The American Institute of Q Architects Q Q s i REVISIONS 1 CLARIFICATION, MAR 20, 98 a f k367D R€G €P ARCH .i z 0 �.'PatEini, Alk 2 F CC `IOn.V Project Titie: a u CITY OF EDMONDS y COMPLEX • s M — — ---� +95.0' N O PF 250 5th Avenue N. N c ®Edmonds, Washington o 1 a 3 W a L PERMIT SET 0 0 CONSTRUCTION SET W Job No.: 9602 C Issue Oats: 0 E • 2-9-98 W 4- 0 Sheet Contants:_ V ELEVAITIION$ m E z V +95.0' 4 Poly„n sned apoen,a M1erelr eo eti A m _----_-_ or p,nclw of 11e wArcM1lte; F.F. +�+ Scale: Ref. North 1/8„ - 1'-0" 0' 4' 8' 16 Sheet No.: E Packet Pg. 422 Construction Issue 05/01/98 7 ELECTRICAL ABBREVIATIONS AGE. DESCRIPTION ABBRV DESCRIPRON PB&N DESCRIPTION ABBRV DESCRIPTION ABBRV DESCRIPTION A AC AF PMP, AMPERES S' ABOVE COUNTER OR 3' ABOVE BACKSPIASH PMR FRAME EXIST OR IE) F FA EXISTING FUSE OR FPHRENHEIT FIRE ALARM IFD LS LTG LIGHT EMITTING OIOOE LIMIT SWITCH LIGHTING PF PH ORO PNL POWER FACTOR PHASE PANEL TO TC TEMP TIME DELAY TELECOMMUNICATIONS OUTLET IPHONFlOATA) TEMPERATUE aTEMPoIRARY AFF AEG PBOVE FINISHEDFLOOR ABOVEFINISHEGGRADE FACE FSO FIRE ALARM CONTROL PANEL FURNISHED BY OTHERS LV Mor MTR LOW VOLTAGE MOTOR MAXIMUM PRI PIE PRIMARY PUGET SOUND ENERGY TERM THEN TERMINAL HEAT-ESISTANTTHEIRMOPIASTIC AND AID AIR EA DUNG UNIT AMPS INTERRUPTING CURRENT FC FLA FOOTCANDIE FULL LOAD AMPERES MA% MCA MINIMUM 0 RCUITAMPAMI CIAU CABLE PT PVC PV POTENTIALTRANSFORMER POLYVINYL CHLORIDE PHOTOVOLTAIC THWN TOS MOISTURE AND HEAT RESISTAJRTHERMOPIAETIC TOP OF SUPPORT a STEEL or SLAB AL AT ALUMINUM AMPTRIP FLEX FS FLEXIBLECONDUIT FLOW SWITCH MC MCB METAL KIN CIRCUIT BREAKER PWR ROWER TS TSP TAMPER SWITCH TWISTED SHIELDED PAIR I AViOMATICTRANSFERSWITCH FT FOOT or FEET MCC MOTOR CONTROL CENTER Ott QUANTITY TiB TELEPHONE TERMINAL BOARD AUTO AUTOMATIC IFULLVOLTAGE MECH MECHANICAL R ESIBTANCEa RADIUS TC TELEPHONETERMINALCABINET AUX AUXILIARY NNE FULLVOLTAGENONREVERSING MFR MANUFACTURER RED CONVENIENCE RECEPTACLE Typ TYPICAL AND AMERICAN WIRE GAGE FVR FULLVOLTAGFREVERSING MH MANHOLE REM REQUIRED UC UNDER -COUNTER BATT BATTERY GNGND GROUND MIN MINIMUM REV REVISION OF UNDER -FLOOR DEC BELOW FINISHED CEILING CA GAGE MISC MISCELIANEOUS RPM REVOLUTIONSPERMINUTE UG UNDERGROUND C CONDUIT Of CENTIGRAGE GEN GENERATOR MLO MPINLUGSONLY RS RAPIDSTART UH UNITHEATER CAT CATALOG GFCI GROUND FAULT CIRCUIT INTERUPTER MOCP MAXIMUM OVERCURRENT PROTECTION RVAT REDUCEDVOLTAGEAUTETMA FORMER UL UNDERWRITER LABORATORIES CB CIRCUIT BREAKER GHE GALVANIZED RIGIDSTEEL MPPT MXsYUMPOWERPCNTTRACKING SCL SEATTLE CITY LIGHT UON UNLESS OTHERWISE NOTED CRT CLG CIRCUIT CEILING EH HID HANDHOLE HIGH INTENSITY DISCHARGE MSB MIO MAINSWITCHBOARD SERVICEENTRANCENATED MOUNTED SEC SECT SECONDARY SECTION UPS UTP UNINTERRUPTABLE POWER SUPPLY UNSHIELOEDTWISTED PAIR CO CPT CONDUITONLY- PROVIDE PULLSTRING CONTROLPOWERTRANSFORMER HOA HP HANOOFF AUTO SELECTOR SWITCH HORSEPOWER MEG UNA MOUNTING MILLIONVOLT AMPERES SF SHLD SUPPLY IN a SOVANE FEET SHIELD or SHIELDED V VM VOLTS VOLTMETER CT CURRENTTRANSFORMER HPS HIGH PRESSURE SODIUM N NEUTRAL SHE SHEET W WATTS or WIRE Cu COPPER Hm HEATER NC NOR —CLOSED SK SKETCH WI WITH GAS DATAACQUISITIONSYSTEM ISE INSTALL EDICONNECTEGBYELECTRHCAL NEC NATIONAL ELECTRICAL CODE -JURISDICTION CURRENT SPEC SPECIFICATIONS WH WATT-HOUR DC DIRECT CURRENT HBO INBY OTHERS NEMA NATO NALELECTRICALMANUFACTURERSASSOCIATION SO SOUARE WISE WAREHOUSE DIA DIAMETER IC INTERRUPTHNGCUNRENT NO NOT IN CONTRACT SS STAINLESS STEEL WM WIREMOLD DISC DISCONNECT ID INSIDE DIAMETER NL NIGHTLIGHT ST SHUNT TRIP o, STREET No WITHOUT DN DOWN IN INCH a INCHES NO. NUMBER STD STANUARD Wp WFAuHERPROOVNEMA 3R MINIMUM DSB DISTRIBUTION SWITCHBOARD INST INSTANTANEOUS NO NORMALLY OPEN ITL STEEL X EACTANCE DWG DRAWING JB RIJ-BOX JUNCTIONBOX HIS NOTTOSCALE ITRUCT STRUCTURAL XFMR TRANSFORMER E EMERGENCY DESIGNATION K THOUSAND OC ON CENTER TUB BOBITIME XHHW MOISTURE AND HEAT RESISTANT EF EXHAUST FAN KCMIL THOUSAND CIRCULARMILS OCPD OVERCURRENT PROTECTIVE DEVICE SV SOLENOID VALVE CROSS LINKED SYNTHETICPOLYMER EL ELEVATION(HEIGHT) KV KILOVOLT OD OUTSIDEDIAMETER SVC SERVICE XLP CROSS LINKEDPOLYETHYLENE EMT ELECTRICALMETALLICTOBING OVA KILOVOL-PERES OFCI OWNER FURNISHED CONTRACTOR INSTALLED SW SWITCH XP EXPLOSION PROOF EOL ENDOF-LINE DEVICE KVPR KILOVOLICAMPERE$ REACTIVE OL OVERLOADS SWTD SWITCHBOARD Z IMPEDANCE ERR ETHYLENE PROPYLENE RUBBER OW KILOWATTS OS OCCUPANCY SENSOR ADJUSTABLE SYM SYMMETRICAL EQUIP EQUIPMENT KWH KILOWATT-HOURS PA PUBLICAUDRESS SYNC SYNCHRONOUS SWO EWE ELECTRIC WATERCOOLER ELECTRIC WATER HEATER MD KILOWATT-HOUR DEMAND PB PC RULES" PHOTOCELL -MOUNT FACING NORTH SYS TB SYSTEM TERMINALBLOCK CIRCUIT SYMBOLS PV STRING NAMING CONVENTION UNMARIffD CIRCUIT IS CONCEALED INCEILINGORWALL BRANCH CIRCUIT'2p11' (VON) STRINGDESIGNATOR STRINI BEGINNING OF INDIVIDUAL CIRCUIT STRING C1 — — — — — — — — — — — — — — J COMMIT, STUBBED, CAPPED AND J J J LN1A-2,4.6 MARKED, WITH PULL STRING PV MODULE (TYP) CONDUIT DOWN CONDUIT UP PANEL HOMERUN CIRCUIT EXISTING �� SIA'Jp12,1p12G QUANTITY TS RIN"1 CIRCUIT TYPE / `GYRING NUMBER GF1 CONCEAGR OR UNDERRGROUNDROUND RACEWAY INVERTER IDENTIFIER 4a,b JUNCTION BOX SIZED PER CODE RACEWAY UP 1 CONDUCTORS -CONNECTED PLAN LEGENDS > RACEWAY DOWN I -I- T CONDUCTORS - NOT CONNECTED ® CODE REQUIRED PATHWAYS CIRCUIT CONTINUATION I ® DESIGNATEDSPACE FOR CODE REQUIRED SMOKE VENRLATION ELECTRICAL EQUIPMENT NAMING CONVENTION LEGEND E%AMPLESIIEGENO 4 ATS X B A 4 MBB N 1 A 2 PNL N 2 B T T T T VOLTAGE 4 - A80Y12]r3B:— 2 - 205YI120384W�G MV - MEDIUM VOLTAGE EOUIPMENTTYPE ACC - AC COMBINER BOB - UNIT SUBSTATION SBD - SWITCHBOARD SGR - SWTTCHGEA R POWER SYSTEM N - NORMAL X - LIFE SAFETY(NEC5171NECr00) Y - LEGALLY REQUIRED(NEC]01) Z - OPTIONAL (NEC]02 FLOCK OESIG. B - BASEMENTIPT 1 - FIRSTFLOOR M - MEZZANINE R - ROOF SEQUENCEDESIG UTILIZE SEQUENCE DESIGNATOR TO INDICATE MULTIPLE EQUIPMENT TYPES IN SAME AREA T EQUIP DP_ - DISTRIBUTION PANEL U - UNINTERRUPTIELE POAFF UPS) FLOOR T PNL - BRANCH PANEL AT S - AUTOMATICTSFERSWITCH RANMAIN C - CRITICAL BRANCH(NEC51]INECr00) Q - EQUIPMENT BRANCH (NEC 51VNEC7W) A - 1ST SEQUENCE B - ZND SEQUENCE VOLTAGE POWER SEQUENCE SYSTEM DESIGNATOR EXAMPLES I LEGEND SOLAR USMT, - SWITCHBOARD MTS - MAN UAL TRANSFER SWITCH T - TRANSFORMER -DRY TYPE UT% - UTILITY MAIN TRANSFORMER MCC - MOTOR CONTROL CENTER ECB - ENCLOSED CIRCUIT BREAKER IN OTHERS (AS DEFINED) C - YRD SEQUENCE STEP DOWN TRANSFORMER STEP DOWN TRANSFORMERS ARE ALWAYS LABELED 7 PROCEEDED BY PANEL NAME SERVED AGOG C 1 T T T CURRENT COMBINER SEQUENCE TYPE DESIGNATOR FSW - FUSED DISCONNECT SWJTCH DSW - NON-FUSEDDISCONNELTSW. TRANSFORMER SERVING PANEL'ZPNLNIA' WQUID BE T2PNL4I1 EQUIPMENT BRANCH CIRCUIT PANELBOARD. VOLTAGE, AMPACITY AS INDICATED. 15717 1 NVERTER TRANSFORMER SPD SURGE PROTECTION DEVICE Ep FUSED DISCONNECT, TYPE AS INDICATED, 3 POLE UON WYIZ X DISCONNECTRATING Y NEMA RATING Z FUSESIZE Lp NON -FUSED DISCONNECT, TYPE AS INDICATED,&POLE UON X DISCONNECTRATING Y NEMA RATING 0 ENCLOSED CIRCUIT BREAKER ® RELAY-CONTROLTYPE EPo EMERGENCY POWER OFF SWITCH,. tl 1 PB PULLBOX GROUNOINGROD CONNECTION ® GROUNDING ROD CONNECTION WITH TEST WELL BOX (DJ JUNCTION BOX ELECTRICAL EN RECEPTACLES ALL RECEPTACLES TO BE GROUNDING TYPE LION. (NOTE 3) TYPE AS INGICATED GFCI GROUNDFAULTCIRCUITINTERRUPTER IS ISOIATEDGROUND Sp SURGE PROTECTION WE WEATHERPROOF DUPLE%RECEPTACLE DOUBLE OUPLEX RECEPTACLE DUPLE%RECEPTACLE - GROUND FAULT CIRCUIT INTERRUPTER TYPE p ELECTRICAL ROUGH IN FORCOMMUNIGATION OUTLET Ip INDICATES NUMBER OF PORTS) WEATHER STATION IN REFERENCE TO PROJECT SITE PROJECT SITE MAP PRIPORT LD r i y _ PROJECT LOCATION -pu 7 o = wuff PROJECT LOCATION ELECTRICAL RISER CIRCUIT BREAKER, NUMBER INDICATES SIZE(A) AND POLES 1ST LSIG ST SHUNTTRIP CL CURRENT LIMITING L LONG TIME ADJUSTABILITY SRAF SRAT B SHORT TIME ADJUSTABILITY I INSTANTANEOUSADJUSTABILITY G GROUNDFAULTADJUSTABILItt } MEDIUM VOLTAGE CIRCUIT BREAKER D UTCIRCUTBREAJRER old FUSED SWITCH NONFUSED SWJTCH "AD so FUSE OR CURRENT LIMITER. SIZE(A)AS INDICATED IDENTIFICATION SYMBOL FOR FEEDER SIZES �Sr MOTOR THERMAL OVERLOADS, SIZE PER MOTOR,(3) UON GROUND CONNECTION TX1A > Q GE—, DRY TYPE TRANSFORMER. VOLTAGE, KVA RATING AS IN DILATED ON PLANS, 150'C RISE, 220'C rs.O AUA INSUTANON CLASS STANDARD O TENANT METER ®M UTILIttMETER �a TRANIFER SWITCH PANEL O N 209YNAV 10AAMf8 CIRCUHTPANEL90DICAENCLOSUE; VOLTAGE VOLTAGE, PMPACITY AS INDICATED. �© GROUND FAULT SENSOR AND INDICATING LIGHT ICI ZJ METERING PONT (p INDICATES THE METER NUMBER) INVERTER CONVERTER J�OJ JUNCTION BOX CONTROL CONDUIT POWER CONDUIT GENERAL INFORMATION SYMBOLS O KEYNOTE A% REVISION SYMBOL db GO LIGHT LINE INDICATES EXISTING DE VICES H' D LIGHT LINE INDICATES FUTURE DEVICES XXX% REMOVEEXISTINGELECTRHCALEQUIPMENT L NEC CODE REQUIRED CLEAR WORKING SPACE eDETAIL OR DIAGRAM NUMBER X SHEET NUMBER WHERE GETAILIDIAGRAM SHOWN SECTION LETTER X SHEET NUMBER WHERE SECTION SHOWN REVISION NUMBER -DENOTES NUMBER AND DATE WHEN REVISION OR ISSUE OCCURED REVISION CLOUD - DENOTES AREA OF CHANGE X r X DETAIL REFERENCE OURINE - - J WTH NUMBER AND SHEET LOCATION SCOPE OF WORK: PROJECT SCOPE OF WORK INCLUDES INSTALLATION OF ROOF MOUNTED GRIOTIED SOLAR POWER GENERATION SYSTEM AND ASSOCIATED ELECTRICAL EQUIPMENT. SYSTEM UNDERTHIS SCOPE OF WORK SHALLBE IN COMPLIANCE WITH ELECTRIC UTILITY RED U IREMENTS AND ALL APPLICABLE LOCAL CODES. UTILITY: SNOPUD ELECTRICAL INDEX SHEETNO SHEETNAME E-0T COVER SHEET % E-002 SHEETSPECIFICATON x E-020 INTERCONNECTONE-LINEDIAGPAM x E-021 CALCULATIONS AND EQUIPMENT INFORMATION x ES095 SITE PLAN x _ INSTALLATION DETAILS % 4 L I 9.1.b M ry our Building MCKINSTRY Co, LLC SEATTLE 5005 3RD AVENUE PO BOX 24561 SEATTLE, WA 9812, 1-800-669-622F www.mddnstrV.o3m EDMONDS PUBLIC SAFETY BUILDING PV 250 5TH AVE. N, EDMONDS, WA 98020 m N 0 N M 0 N 0 IL U) REGISTRATION: W IL NOT FOR CONSTRUCTION ca VI .pN,. V ISSUES : O NO OATS DESCRIPTION E .1—GMAX SET .A.. V W O 0 d t DESIGNED: SWB U DRAWN: SWEE (a CHECKED: JOB NO: HE 204842-003 cy 00 COVER SHEET SHEET NUMBER a Packet Pg. 423 EC110Y ri w a. 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SHEET SPECIFICATION SHEET NUMBER: Packet Pg. 424 INVERTER -A INVERTER-B ALWFNERGY DAS NEBA3R RSI85(IVPICPL) F2� RS-485 RISER E-020 DATA ACQUISITHON SYSTEM SCHEDULE VENDOR ALSO ENERGY CTWINDOW ACCOMODATE IDU.S CU PER CT CTPRIMARYCURRENT 200A DAS POWER SUPPLY 12P/, 10 GENERAL NOTES A. EACH INVERTER FIRMWARE SHALL BE UPDATED TO LATEST VERSION B. —INVERTS WIREOXSHALLBEINTEGRATEDWITHTIGORAPIDSHUTDOWNRBE TRANSMITTER. INSTALL 20A STRING FUSES IN-FUSEHOLDERS. C. ALL INVERTERS TO BE UL1741 COMPLIANT D. PV ARRAYAND ASSOCIATED RACKING SHALL BE ELECTRICALLY CONTINUOUS EACH ARRAYSHALLBEBONDEDTOSYSTEMGROUNDMTHAB (EXPOSED)OR#10 (IN CONDUIT) EOUIPMENT GROUNDING CONOUCTOR PER DETAIL 4' ON SHEET "ES00'. INTERCONNECTIONS BETWEEN RACKING SECTIONS ORCOMPONENTS SHALL EITHER: a. PROVIDEAN EFFECTIVE BONDING PATH PER NEC TSDA AND REFERENCED ARTICLES; OR b. BE SRIDGEDWITH AN COPPER BONDING JUMPER. E, STRING NUMBERING IS PER THE FOLLOWING FORMAT: —,WHERE X= UNIQUE INVERTER IDENTIFIER (ALPHA) Y=SEQUENTIAL NUMBER FOR EACH STRING ON A PARTICULAR INVERTER BEGINNING WITH 1 FOR STRING I OF MPPT 1. F. CONTPACTORSHALLVERIFYEXISTINGPOWERSYSTEMCONFIGURATIONAND REPORT ANY DISCREPANCY BETWEEN FIELD CONDITIONS AND EQUIPMENT AE SHOWN IN THIS DRAWING, KEYNOTES O 1 REFER DETAILIINSHFETHb9 RASCHEMATICDLAGRMAOFDATAACOUISITION SYSTEM. 2 REFER-INVERTERLOADINGANDSTWNGINGSUMMARMSCHFDULEF STRINGING DISTRIBUNON PER MPPTCHANNEL OF EACH INVERTER. S PJBYSTEMOISCONNECTNGM1 SSHPLLBELOCN VISIBIEBREAKTYPEPER UTILITYRMUIREMENTSAND SHALL BE RATED FOR RACKFEED. 4 SUPPLYTELEMETRYENCLOSUREWITH120VTRANSFORMER,SC IINKRI0500- COMB011D ANTENNA PACKAGE AND CONDUITAND WI RE TO THE ROOF TO MOUNT ANTENNA ANTENNA SHALL BE INSTALLED— LINE OF SIGHT TO THE FIRE STATION BUILDING 5 SUPPLYTELEMETRY ENCLOSURE WITH 1M TRANSFORMER, SCADALINK R1090D� COMBOIIO, ANTENNAPACVGE AND CONDUFAND WIRE TO THE ROOF TO MOUNT ANTENNA ANTENNASHALL BE INSTALLED WITH LINEOF SIGHTTOTHE PUBLIC SAFETY BUILDING 6 TELEME SYSTEMSHALLHOLDCONTACTORCLOSEDWHILEATSISINNORMAL (UTIUTI')POSITION. IFATSMOVESC OFNOWi (UTILITY)PCGITIONORIFCONTROL POWER IS LOST THE TELEMETRY SYSTEM SHALL DEENERGSE CONTACTOR.FULL SCHEMATIC DIAGRAMS WILL BE PROVIDED IN THE CONSTRUCTION DOCUMENTS. T EECTRICALCONTRACTORTOTESTANDCOMMISSIONCURTNLMENTINTERLOCK 8 PV INTERCONNECT CIRCUIT BREAKER SHALL BE INSTALLED IN VERTICAL SECTION FURTHEST FROM THE MAIN IN CCMPUANCE WITH NEC 20112. 9 SPCLECONTACTOR SHALLSEEATONXTIECXTCE150G51ACRANAPPROVED EQUIVALENT WITH A UL RATING, TRA. y ROOM' El-ND1111 A41T111 ,SD4AID_ _.NI PUBLICEAFETY I FIRESTATION — BUILDING — 4 9.1.b M ry our Building McKINSTRY Co, LLC SEATTLE 5005 3RD AVENUE PO BOX 24561 SEATTLE, WA 9812' 1-800-669-622F www.mckinsW.oGIT PROJECT. EDMONDS PUBLIC SAFETY BUILDING PV 250 5TH AVE. N, EDMONDS, WA 98020 NOT FOR CONSTRUCTION ING UTILITY DESIGNED: SOUS OUNTED DRAWN: BWS 3FORMER CHECKED: NE JOB NO: 204B42-COS SSUED ON: SHEET TITLE. INTERCONNECT ONE -LINE DIAGRAM m N O N M O N OI IL U) w IL L O co) N C O E w O V C d t Li fA �F Q SHEET NUMBER: INTERCONNECT ONE -LINE E-020SCALE: NTS Packet Pg. 425 DESIGN PARAMETERS- BI FACIAL MODULE STC MODULE PARAMETERS (1000 Wlm"2, 2Y C, AM1.SG) MODULE MAX. POWER (MI JAMNDlGL,IWMB dd0 V. (V) INC. WINTER BACKSIDE GAIN OF VmPM 53.T d fi8 .UU@STC 0.1 10.37 lu(A) INC. SUMMER BACKSIDE GAIN OF 10% Imp(AI®STC 0.1 1141 RGE Imp(A) INC. SUMMER BACKSIDE GAIN OF 10% 12C2 TEMP. COEFFICIENT OF 11(%I°C) 0044 TEMP. COEFFICIENT OF V,(%J°C) 0.2M TEMP. COEFFICIENT OF OF Fmp(%I'C) — SITE SPECIFIC - DESIGN CRITERIA SNOHOMISH CO A➢MUTH —A— EAST PIUNY TILTTMAX (PER ASHRAE FUNDAMENTALS 2DI7AT 2%AVG.) ('C)THIN(PER ASHRAE FUNDPMEMPL 2017 AT EXTREME MIN)('C)MODULE TEMPERATURE RISE(°CTMAX AFTER TEMPERATURE PDJLISTMENT (°C) 41-S TMAXTEMPERATURERIEEOVEFSTC(-C)VMMAXN)(@TMIN) Ix(®TMAX) 1.(®TMA.)VmP( -14(AP%iDX)Z@TMAX(NS SOURCE CIRCUIT SDI NG AND STRING FUSING NEC INGII(A)(1)(a) SOURCE CIRCUIT METHOD D PARALLEL STRINGS 1 NEC INGII(A)(1)(a) MAXIMUM PVSYSTEM CIRCUITCURRENT 14.26 NEC E000B) SOURCE CIRCUIT MINIMUM SIZE 17.82 MINIMUM STRING FUSE SIZE (A) M INVERTER (1) SELECTMJN &ACCEPTABLE STRING LENGTHS INVERTER MODEL SELECTED INVERTER MPP MINIMUM VOLTAGE DC SYSTEM VOLTAGE MAXIMUM SIRING LENGTH RECOMMENDED MINIMUM STRING LENGTH FOR MAX POWER @TMAX AND �sEML .: �©�:� ",:�®I�IiM�QLE�i �I�IIIIIIIIIII■IIIIIIIIIII■ , ���:� ",:�®I�IiM�PLF�i I�I�IIIIIIIIIII■IIIIIIIIIII■ INVERTER PROTECTIVESD15A7 NGS: IEEE CATEGORY I COMPUANF DIFFER— EF SI M. AN THRESHOLD '""o N DESCRIPTION 27 70% 2.00 SLOW UNDER VOLTAGE 27 AS% 0.16 FAST UNDER VOLTAGE 59 130% 3.00 SLOW OVER VOLTAGE 59 120% E% EAST OVER VOLTAGE .-1 SS. Hz 0.16 FAST UNDER FREQUENCY 81U-2 58.8 Hz 300.00 SLOW UNDER FREQUENCY 810-1 61.8 Hz U.16 EAST OVER FREQUENCY 530-2 63.2 Hz 300.00 SLOW OVER FREQUENCY 79 SS% BOOD0 DER MIN. VOLTAGE VALUE TO ENTER INTO SERVICE RECLOSU RE 79 105% —ON DERMA%. VOLTAGE VALUE TO ENTER INTO SERVICE (RECLOSURE) 79 59A Hz 300.00 DER MIN. FREQUENCY VALUE TO EMER INFO SERVICE RECLOSURE 79 60.6Hz 300.GO DERMA%. FREQUENCY VALUE TO ENTER INTO SERVICE(RECLOSURE) INVERTEROPERATIONSETFINGS PE: SET POINT 1 POWER FACTOR CONTROL VARCONTROL OFF REACRVE POWERCONTROL NAMP RATE I 10%/SEC dkW/d[ TS4-A-2F SPECIFICATIONS Cpe-ONT TeON-oN e16500e JO'C ro•7P'C IJRO•F R,. 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YZ4 �d1.IC9.dLVABP2 40c00262-22 150pV A. 2.2m cOJBMC4 74M pFDdiml llio: VgT�bor.xxNn[,tlrH F4M NlehlMcd AYD: Veil M %✓oidliontlinfo 0•M (Teuel 0elf[lin FCIC ' A. ... �:� m00e.we polo 4e IeMDA1eaP1 Tlgo JA SOLAR JAM7 BD 10 430.450IMB M Al.CNAdJIGLIMAGIrAMa gyp; Ill,. aredrlDArLaMa F.r c,�a.e_� ..r. irrAR• !l.lGTAKAL PARAMlTEJES AT STC a u^ w nn�rr N» w = 7 . ••,•-••c,•••rn�Nl 7.RIVPwRn.wTMwnlFzn 7 TPN,rc 7' — .,4 — I .., w• xn ,4� „N I 1 T1PHUlMO COFpfiNINH P—'7 nocT iw.ma 71C8 (0CPS sNP. 0 cPSP:A.xr.wwle „N,�,.P...Pp RAw1P.wP.MNN, iAD:e.I •n�nwrolrl II�x+¢e3 � N•A �.4.w.mwe•w1 p ai m4N4Pl I•Ke•Aw•�V WW1 ' eut_prS •srywn,�aVa � waM a� HwwerNlnwiLew Y'r*i ,W n.n Ww•wiw Ww!%.emuu�i 9.1.b 4 L I M ry our Building MCKINSTRY Co, LLC SEATTLE 5005 3RD AVENUE PO BOX 24561 SEATTLE, WA 9812• 1-800-669-622F www.mdtinstry.osr EDMONDS PUBLIC SAFETY BUILDING PV 250 5TH AVE. N, EDMONDS, WA 98020 NOT FOR CONSTRUCTION DESIGNED: SVYS DRAWN: BWS CHECKED: HE JOB NO: 204E42-00a ISSUED ON: SHEET TITLE: CALCULATIONS AND EQUIPMENT INFORMATION M N O N M O N OI (L U) `W a m O N �FNE V O E UJI O V d t Li �i �F Q SHEET NUMBER: Packet Pg. 426 N6- —— MAIN ELECTRICAL ROOM IN R� A MFZZANI INTERIOR CONDUTPATNV INTERIOR CONDOR PATHWAY FOR LL WIREANG RACEWAY. FINAL CONDOR ROUTING SUBJECT i0 PPROVAL BV OWNER. _ I 11.11TRAITIR TO IDENTIFY AL_W' ANERATHWAYSL DONE AND RACEWAYLCONOTROUTING SUBJECT'^�PPROVAL BY OWNER. 1 III UPS AND CONTACTOR ENCLOSURE TO BE III LOCATED ONE ABOVE THE OTHER. IF THE NEC WORKING SPACE REQUIREMENTS CANNOT BE---', MET IN THIS LOCATION, THEN CONTRACTOR MA MAYPROPOSE ALTERNATE INTERIOR LG LOCATION IN MECHANICAL ROOM 146.E 1fil. 1 OTHER. IF THE NEC WORKING SPACE AND r NVENTER REOUIREMENTS OF I' TOP, BOTTOM, AND SIDES CANNOTBE MET IN THIS LOCATION, THEN CONTRACTOR MAY PROPOSE ALTERNATE INTERIOR LOCATION IN REF MECHANICAL r -r II SITE PLAN ES-095 SCALE: llll"=T- L I 4 250 5TH AVE. N, EDMONDS, WA 98020 CONSULTANTS: m N O N M O N O a REGISTRATION: W a NOT FOR CONSTRUCTION //O/� VI N ISSUES: C NO GATE DESCRIPTICN 6N13'A2R GMAX SET .E 0 W C` WF V t DESIGNED: BWB U DRAWN: BWS m CHECKED: JOB NO: HE 204842-003 41 dry 00 SITE PLAN SHEET NUMBER: Packet Pg. 427 7 CURRENT SENSING J I INTERLOCK TT? I I I I I CONTACTOR ENCLOSURE AC r I I I I I I I I I b b b I I b b — —0 DATAACQUISITIONSYSTEM ALSOENERGV I VOLTAGE REFERENCE INPUTS CONTROL POWER INPUT L —0 L CURRENT RSDATA RDATA —0 REFERENCE INA TERMINAL BLOCK TERMINAL BLOCK INPUTS L I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I INVERTERS WEATHER DIRECT CONNECTED STATION (IF INSTALLED) SENSORS (IF INSTALLED) DATA ACQUISITION SYSTEM - SCHEMATIC DIAGRAM E-500 SCALE: NTS DETAIL NOTES 1. JUNCTION BOX SHALL BE NEMA 4. 2. DIMENSIONS ARE INDICATIVE ONLY. CONTRACTOR SHALL VERIFY BOX FILL. CONOURS CARRYING PV WIRE FROM ARRAY — I 3 PV WIRE TERMINATION JUCTION BOX E-500 SCALE: NTS BOX FROM THE SIDE OPPOSITE THE PV WIRE TO MINIMIZE WIRE CROWDING, INVERTER 2S4 2. 2 TYPICAL EVEN MODULE LENGTH STRING WIRING RSD E-500 SCALE: 12-1'-1' ADDITIONAL MODULES WITH TS4-A-2F F9Z `ilL'LY]F3LL[` Ra:iae� f f�F�n111S4� 9.1.b 4 L I M ry our Building McKINSTRY Co, LLC SEATTLE 5005 3RD AVENUE PO BOX 24561 SEATTLE, WA 9812' 1-800-669-622" wwW Ddutry.mm EDMONDS PUBLIC SAFETY BUILDING PV 250 5TH AVE. N, EDMONDS, WA 98020 NOT FOR CONSTRUCTION DESIGNED: SWS DRAWN: SWS CHECKED: HE JOB NO: 204 2-003 ISSUED ON: SHEET TITLE: INSTALLATION DETAILS M N O N M O N OI IL U) w IL L /O� VI N C O E w O V C d t Li f✓' �F Q SHEET NUMBER: Packet Pg. 428 9.1.b THIS PAGE LEFT INTENTIONALLY BLANK t+ a L 0 U) 4- m U) Cr) N O N M O N OI (L Cn W a L 0 U) C 0 E W 4- 0 U r c m E t r r Q Packet Pg. 429 )VA, 1319 Spruce Street Boulder, CO 803C- September 19, 2022 Jacob Keith McKinstry 16025 Table Mountain Parkway #100 Golden, CO 80403 RE: Structural Verification for PV Installation on City of Edmonds Public Safety Complex Located at 250 5"' Ave N Edmonds, WA JVA Project # 21538 Dear Jacob: 303.444.1951 info®jvajva.com www.jvajva.con JVA, Inc. has performed a structural investigation to evaluate the ability of the existing roof structure to support the superimposed dead and transferred wind loads associated with the photovoltaic (PV) system proposed for installation on the referenced building in combination with existing loads as required by the 2018 International Building Code as adopted by the State of Washington Building Code Council. The racking system for the proposed array will be designed by the manufacturer and will have a maximum average weight of 4.0 pounds per square foot (psf). JVA's analysis is limited to the existing roof structure and does not include analysis of the racking systems. We were provided with structural construction drawings for the original building dated 1998 which show the roof structure to primarily consist of premanufactured wood trusses spanning between bearing walls. A portion of the roof has manufactured wood joists spanning between glulam beams. The system will be designed to meet the wind loading criteria and minimum loading requirements as established by ASCE 7-16 for 25 psf ground and roof snow load and 110 mile -per -hour ultimate wind speed, exposure B and Risk Category IV per the requirements of the Building Code. Seismic loadings will also be considered in the design, with design criteria that meet or exceed the requirements currently adopted. The flush mounted PV system will not introduce additional snow load to the existing roof framing. Connections to the roof structure shall be spaced at a maximum of 4'-0 on center and adjacent rows of racking shall have their connections to the roof staggered. Provided that this connection pattern is followed, our analysis indicates that the existing roof structure has adequate capacity to support Code -required loads combined with the added dead and wind loads associated with the proposed PV arrays. Additionally, the array will not increase the lateral demands on any member beyond their design capacity. JVA has reviewed the potential for snow drift and determined that the drift will not impact the load capacity of the roof for the PV installation. The PV installer is responsible for coordination of all work, surveying and inspecting existing structures, and reporting any discrepancies prior to proceeding. Please contact us if you have questions or concerns. Sincerely, JVA, INCORPORATED f Reviewed By: By: rctt A. Robinson Senior Project Manager /La2 B O U L D E R FORT COLLI N S W I N T E R P A R K G LE N W O O D SPRINGS D E N Packet Pg. 430 lit structural ENGINEERS January 12, 2022 Unirac 1411 Broadway Blvd. NE Albuquerque, NM 87102 Attn.: Unirac - Engineering Department Re: Engineering Certification for the Unirac U-Builder 2.0 SOLARMOUNT Flush Rail PZSE, Inc. - Structural Engineers has reviewed the Unirac SOLARMOUNT rails, proprietary mounting system constructed from modular parts which is intended for rooftop installation of solar photovoltaic (PV) panels; and has reviewed the U- builder Online tool. This U-Builder software includes analysis for the SOLARMOUNT LIGHT rail, SOLARMOUNT STANDARD rail, and SOLARMOUNT HEAVY DUTY rail with Standard and Pro Series hardware. All information, data and analysis contained within are based on, and comply with the following codes and typical specifications: 1. Minimum Design Loads for Buildings and other Structures, ASCE/SEI 7-05, ASCE/SEI 7-10, ASCE/SEI 7-16 2. 2006-2018 International Building Code, by International Code Council, Inc. w/ Provisions from SEAOC PV-2 2017 3. 2006-2018 International Residential Code, by International Code Council, Inc. w/ Provisions from SEAOC PV-2 2017. 4. AC428, Acceptance Criteria for Modular Framing Systems Used to Support Photovoltaic (PV) Panels, November 1, 2012 by ICC-ES. 5. 2015 Aluminum Design Manual, by The Aluminum Association, 2015 Following are typical specifications to meet the above code requirements: Design Criteria: Ground Snow Load = 0 - 100 (psf) Basic Wind Speed = 85 - 190 (mph) Roof Mean Height = 0 - 60 (ft) Roof Pitch = 0 - 45 (degrees) Exposure Category = B, C & D Attachment Spacing: Per U-builder Engineering report. Cantilever: Maximum cantilever length is L/3, where "L" is the span noted in the U-Builder online tool. Clearance: 2" to 10" clear from top of roof to top of PV panel. Tolerance(s): 1.0" tolerance for any specified dimension in this report is allowed for installation. Installation Orientation: See SOLARMOUNT Rail Flush Installation Guide. Landscape - PV Panel long dimension is parallel to ridge/eave line of roof and the PV panel is mounted on the long side. Portrait - PV Panel short dimension is parallel to ridge/eave line of roof and the PV panel is mounted on the short side. 1478 Stone Point Drive, Suite 190, Roseville, CA 95661 916.961.3960 F 916.961.3965 vv www.pzse.com Experience I Integrity I Empowerment Packet Pg. 431 lit structural ENGINEERS Components and Cladding Roof Zones: The Components and Cladding Roof Zones shall be determined based on ASCE 7-05, ASCE 7-10 & 7-16 Component and Cladding design. Notes: 1) U-builder Online tool analysis is only for Unirac SM SOLARMOUNT Rail Flush systems only and do not include roof capacity check. 2) Risk Category II per ASCE 7-16. 3) Topographic factor, kzt is 1.0. 4) Array Edge Factor YE = 1.5 5) Average parapet height is 0.0 ft. 6) Wind speeds are LRFD values. 7) Attachment spacing(s) apply to a seismic design category E or less. Design Responsibility: The U-Builder design software is intended to be used under the responsible charge of a registered design professional where required by the authority having jurisdiction. In all cases, this U-builder software should be used under the direction of a design professional with sufficient structural engineering knowledge and experience to be able to: Evaluate whether the U-Builder Software is applicable to the project, and Understand and determine the appropriate values for all input parameters of the U-Builder software This letter certifies that the Unirac SM SOLARMOUNT Rails Flush, when installed according to the U-Builder engineering report and the manufacture specifications, is in compliance with the above codes and loading criteria. This certification excludes evaluation of the following components: 1) The structure to support the loads imposed on the building by the array; including, but not limited to: strength and deflection of structural framing members, fastening and/or strength of roofing materials, and/or the effects of snow accumulation on the structure. 2) The attachment of the SM SOLARMOUNT Rails to the existing structure. 3) The capacity of the solar module frame to resist the loads. This requires additional knowledge of the building and is outside the scope of the certification of this racking system If you have any questions on the above, do not hesitate to call. Prepared by: PZSE, Inc. —Structural Engineers Roseville, CA DIGITALLY SIGNED EXPIRES 08/02/2023 1478 Stone Point Drive, Suite 190, Roseville, CA 95661 916.961.3960 F 916.961.3965 vv www.pzse.com Experience I Integrity I Empowerment Packet Pg. 432 Harvest the Sunshi r' Higher output power ■ ALess shading effect Superior Warranty • 12-year product warranty • 30-year linear power output warranty 100 1 -�r More reliable, more stable power generation cc Lower temperature coefficient Additional Value From 30-Year Warranty ■ JA Standard Comprehensive Certificates • IEC 61215, IEC 61730, UL 61215, UL 61730 • ISO 9001: 2015 Quality management systems • ISO 14001: 2015 Environmental management systems • ISO 45001: 2018 Occupational health and safety management systems • IEC TS 62941: 2016 Terrestrial photovoltaic (PV) modules — Guidelines for increased confidence in PV module design qualification and type approval C E ln\�I - is Packet Pg. 433 JA SOLAR 9.1.b JAM78D10 430-450/MB M MECHANICAL DIAGRAMS Remark: customized frame color and cable length available upon request SPECIFICATIONS Cell Mono Weight 27.1 kg±3% jT Dimensions Cable Cross Section Size 2179±2mmx1005±2mmx35±1mm 4mm' (12AWG) Loper me No. of cells 156 (6x26) Junction Box IP68, 3 diodes Connector QC 4.10-35 Cable Length Portrait: 300mm(+)/400mm(-); short frame (Including Connector) Landscape: 1200mm(+)/1200mm(-) unmMM Front Glass/Back Glass 2.Omm/2.Omm Packaging Configuration 31 Per Pallet ELECTRICAL PARAMETERS AT STC JAM781310 JAM78D10 JAM78D10 JAM781D10 JAM78D10 TYPE -430/MB -435/MB -440/MB -445/MB -450/MB Rated Maximum Power(Pmax) [W] 430 435 440 445 450 Open Circuit Voltage(Voc) [V] 52.46 52.74 53.01 53.29 53.58 Maximum Power Voltage(Vmp) [V] 43.93 44.31 44.68 44.96 45.28 Short Circuit Current(Isc) [A] 10.28 10.32 10.37 10.42 10.46 Maximum Power Current(Imp) [A] 9.79 9.82 9.85 9.90 9.94 Module Efficiency [%] 19.6 19.9 20.1 20.3 20.5 Power Tolerance 0-+5W Temperature Coefficient of Isc(a_Isc) +0.044%/°C Temperature Coefficient of Voc((3_Voc) -0.272%/°C Temperature Coefficient of Pmax(y_Pmp) -0.354%/°C STC Irradiance 1000W/m2, cell temperature 25°C, AM1.5G Remark: Electrical data in this catalog do not refer to a single module and they are not part of the offer.They only serve for comparison among different module types. ELECTRICAL CHARACTERISTICS WITH DIFFERENT REAR SIDE POWER GAIN(REFRENCE TO 435W FRONT) OPERATING CONDITIONS Backside Power Gain 5% 10% 15% 20% 25% Maximum System Voltage 1500V DC(UL) Rated Max Power(Pmax) [W] 457 479 500 522 544 Operating Temperature -40°C-+85°C Open Circuit Voltage(Voc) [VI 53.60 53.60 53.60 53.70 53.70 Maximum Series Fuse 20A Max Power Voltage(Vmp) [VI 44.35 44.35 44.35 44.45 44.45 Maximum Static Load,Front* Maximum Static Load,Back* 540OPa(112 Ib/ft2) 240OPa(50 Ib/ft ) Short Circuit Current(Isc) [A] 10.82 11.33 11.85 12.36 12.88 NOCT 45±2°C Max Power Current(Imp) [A] 10.30 10.79 11.28 11.74 12.23 Bifaciality** 70%±10% 'For NexTracker insallations, Maximum Static Load,Front is 1800Pa while Maximum Static Load,Back is 1800Pa. Fire Performance Type 29 "Bifaciality=Pmax,rear/Rated Pmax,front CHARACTERISTICS Current -Voltage Curve JAM78D10-440/MB 10 8 Q c 6 d 3 4 U 2 600W/m2 400W/m2 200W/m2 00 10 20 30 40 50 60 Voltage(V) Power -Voltage Curve JAM78D10-440/MB 450 400 350 800W/m2 600W/m2 300 250 ru 30 200 d 150 100 50 00 10 20 30 40 50 60 Voltage(V) Current -Voltage Curve JAM78D10-440/MB 10 :Z 8 c 6 U 4 2 0, I I11 I I 1n 9t1 'Yl 4n 41 F Voltage(V) Packet Pg. 434 0CPS 9.1.b Datasheet 50/60kW, 1000Vdc String Inverters for North America The 50 & 60kW (55 & 66kVA) medium power CPS three phase string inverters are designed for ground mount, large rooftop and carport applications. The units are high performance, advanced and reliable inverters designed specifically for the North American environment and grid. High efficiency at 98.8% peak and 98.5% CEC, wide operating voltages, broad temperature ranges and a NEMA Type 4X enclosure enable this inverter platform to operate at high performance across many applications. The CPS 50/60KTL products ship with either the Standard wire -box or the Rapid Shutdown wire -box, each fully integrated and separable with touch safe fusing, monitoring, and AC and DC disconnect switches. The integrated PLC transmitter in the Rapid Shutdown wire -box enables PVRSS certified module -level rapid shutdown when used with the Tigo TS4-F/TS4-A-F products, APS RSD-S-PLC-A products, and NEP PVG-4 products. The CPS Flex Gateway enables monitoring, controls and remote product upgrades. Key Features ■ NEC 2017 PVRSS Certified Rapid Shutdown ■ 55 & 66kVA rating allows max rated Active Power @±0.91 PF ■ Selectable Max AC Apparent Power of 50/55kVA and 60/66kVA ■ NEC 2014/17 compliant & UL listed Arc -Fault circuit protection ■ 15-90° Mounting orientation for low profile roof installs ■ Optional Flex Gateway enables remote FW upgrades ■ Integrated AC & DC disconnect switches ■ 3 MPPT's with 5 inputs each for maximum flexibility ■ Copper and Aluminum compatible AC connections ■ NEMA Type 4X outdoor rated, tough tested enclosure ■ UL1741 SA Certified to CA Rule 21, including SA14 FW and SA15 VW ■ Separable wire -box design for fast service ■ Standard 10 year warranty with extensions to 20 years ■ Generous 1.8 and 1.5 DC/AC Inverter Load Ratios 50/60KTL Standard Wire -box S 1• ® , ftMmo-w' per[ 154 Hr PLC C US CPS SCA50KTL-DO/US-480 CPS SCA60KTL-DO/US-480 50/60KTL Rapid Shutdown Wire -box oCHINT POWER SYSTEMS AMERICA 2020/01-MKT NA rk 6800 Koll Center Parkway, S Packet Pg. 435 Tel:855-584-7168 Mail: AmericaSales@chintpower.com Web: 0CPS 9.1.b Technical Data Model Name DC Input Max. PV Power Max. DC Input Voltage Operating DC Input Voltage Range Start-up DC Input Voltage / Power Number of MPP Trackers MPPT Voltage Range @ PF>0.99 Max. PV Short -Circuit Current (Isc x 1.25) Number of DC Inputs DC Disconnection Type DC Surge Protection AC Output Rated AC Output Power @ PF>0.99 to ±0.911 Max. AC Apparent Power (Selectable) Rated Output Voltage Output Voltage Range Grid Connection Type Max. AC Output Current @480Vac Rated Output Frequency Output Frequency Range Power Factor Current THD @ Rated Load Max. Fault Current Contribution (1 Cycle RMS) Max. OCPD Rating AC Disconnection Type AC Surge Protection System and Performance Topology Max. Efficiency CEC Efficiency Stand-by / Night Consumption Environment Enclosure Protection Degree Cooling Method Operating Temperature Range Non -Operating Temperature Range Operating Humidity Operating Altitude Audible Noise Display and Communication User Interface and Display Inverter Monitoring Site Level Monitoring Modbus Data Mapping Remote Diagnostics / FW Upgrade Functions Mechanical Dimensions (HxWxD) Weight Mounting / Installation Angles AC Termination DC Termination Fused String Inputs (5 per MPPT)? Safety Certifications and Standards Selectable Grid Standard Smart -Grid Features Warranty Standard Extended Terms CPS SCA50KTL-DO/US-480 480-85OVdc CPS SCA60KTL-DO/US-480 90kW (33kW per MPPT) 1000Vdc 200-95OVdc 330V / 8OW 3 540-85OVdc 204A (68A per MPPT) 15 inputs, 5 per MPPT Load -rated DC switch Type II MOV, 280OVc, 20kA ITM (8/20NS) 50kW 60kW 50/55kVA 60/66kVA 48OVac 422 - 528Vac 30 / PE / N (Neutral optional) 60.2/66.2A 72.2/79.4A 60Hz 57 - 63Hz >0.99 (±0.8 adjustable) <3% 64.1A 110A 125A Load -break rated AC switch Type II MOV, 1240Vc, 15kA ITM (8/20NS) Transformerless 98.8% 98.5% <1 W NEMA Type 4X Variable speed cooling fans -22°F to +140°F / - 30°C to +60°C No low temp minimum to +158°F / +70°C maximum 0 to 100% 13,123.4ft / 4000m (derating from 9842.5ft / 3000m) <60dBA @ 1 m and 25°C LCD+LED SunSpec,Modbus RS485 CPS Flex Gateway (1 per 32 inverters) CPS Standard / (with Flex Gateway) 39.4 x 23.6 x 10.24in. (1000 x 600 x 260mm) Inverter: 123.5lbs/56kg; Wire -box: 33lbs/15kg 15 to 90 degrees from horizontal (vertical or angled) M8 Stud Type Terminal Block (Wire range: #6 - 3/OAWG CU/AL, Lugs not supplied) Screw Clamp, Neg. Busbar (RSD versions) Wire range: #14 - #6AWG CU 15A fuses provided (Fuse values up to 30A acceptable) UL1741SA-2016, UL1699B, CSA-C22.2 NO.107.1-01, IEEE1547a-2014; FCC PART15 IEEE 1547a-2014, CA Rule 21, ISO -NE Volt-RideThru, Freq-RideThru, Ramp -Rate, Specified-PF, Volt-VAr, Freq-Watt, Volt -Watt 10 years 15 and 20 years 1) Active Power Derating begins; at PF=±0.91 to ±0.8 when Max AC Apparent Power is set to 55 or 66kVA. 2) The "Output Voltage Range" and "Output Frequency Range" may differ according to the specific grid standard. 3) Active Power Derating begins; at 40°C when PF=±0.9 and MPPT >_Vmin, at 45°C when PF=1 and MPPT >_Vmin, and at 50°C when PF=1 and MPPT V >_ 700Vdc. 4) See user manual for further requirements regarding non -operating conditions. 5) Shade Cover accessory required for installation angles of 75 degrees or less. 6) RSD wire -box only includes fuses/fuseholders on the positive polarity, compliant with NEC 2017, 690.9 (C). 7) Fuse values above 20A have additional spacing requirements or require the use of the Y-Comb Terminal Block. See user manual for details. Packet Pg. 436 0CPS 9.1.b Datasheet CPS Flex Gateway Model CPS FG4E-US-KIT 4:p The CPS Flex Gateway is a new communications and controls solution for the CPS 36, 50, 60, 100 and 125kW inverters. The gateway is a Modbus master data logger and communications device. This flexible solution enables three parallel outbound communication options: (1) local pass -through Modbus RS485 data to 3rd party solutions, (2) Ethernet based communications for CPS service operations, and (3) a programmable Ethernet based connection to a location chosen by the customer. The Flex Gateway enables remote firmware upload by the CPS Service team, enabling efficient field service solutions for our customers. The remote upload function is facilitated by the CPS Service team. Key Features ■ Installed in a single inverter wire -box: no power or extra equipment required ■ Modbus communications input (up to 32 inverters per card) - Modbus RS485 ■ Complete controls functionality via Modbus (per inverter or broadcast command) ■ Flexible outbound communications ■ Programmable IP address for customer direct data (SunSpec XML HTTPS format) ■ Remote firmware update solution reduces the need for a truck roll ■ Pass -through data for local 3rd party solutions (Modbus RS485) ■ Includes WiFi module for use with "CPS Connect" IOS or Android Smart Phone App ■ Accessory enclosure allows for DIN rail mounting in 3rd party communication enclosures M N O N M O N O I a Cn w IL 0 rn c 0 E M w 4- 0 c m E 0 r a ©CHINT POWER 2019/09-MKT NA Chin 6800 Koll Center Parkway, Suite 2 Tel: 855-584-7168 Mail: AmericaSales@chintpower.com Web: www. packet Pg. 437 0CPS 9.1.b Technical Data Model Name Communications Inverter to Gateway Gateway to Customer Inverter connections per card Protocol Monitoring IP Addresses Remote monitoring Setup and Programming Local Programming Remote Programming Data logging Specifications Data sampling rate Local data storage Upgradeability Data parameters Advanced Functions Remote O&M operations Controls Capability Connections RS485 Port A RS485 Port B Pass -through Ethernet LinKit WiFi Module Power Supply DC Input Voltage Power Consumption Environmental Parameters Ambient temperature range Environmental protection Relative humidity Mechanical Parameters (per unit) Flex Gateway card Dimensions (H x W x D) Flex Gateway enclosure Dimensions (H x W x D) Flex Gateway card and enclosure Weight CPS FG4E-US-KIT RS485 Standard: Pass -through RS485, Ethernet 32 SunSpec XML HTTPS, DHCP, DNS Resolution, CPS Modbus RTU CPS Service + Customer Programmable location 3rd party platform LinKit WiFi to CPS Connect Phone App (IOS and Android) CPS Service Programmable data sampling (1 to 15 minute sample rate) 30 days based on 15 minute intervals Remotely via CPS Service platform or 3rd party platform / locally via USB Modbus ID, Inverter S/N's, Model, TYield/DYield(kWh), RunT(min), Mode, Upv(V), Ipv(A), Pac(kW), PF, Freq(Hz), Uabc(V), labc(A) Inverter parameter settings / inverter firmware upgrade Capable of control commands via Modbus (ie; PF control, Active Power curtailment, Remote reset) RS485 + DC input, 6 Pin Connector RS485 + DC input, 5 Pin, 3.5mm, Edge Connector RS485, 3 Pin Connector RJ45, 10BaseT / 10013aseT Connector 4 Pin Connector 9-24Vdc, 28Vdc Max (provided when installed in Inverter wirebox) <6W -30 to +85°C, Natural Convection cooling Installed in NEMA 4X Inverter wirebox (CPS 36kW Inverters require enclosure installed - included in kit) <85% Non -condensing 3.38" x 2.71" x 0.63" (86mm X 69mm x 16mm) 3.50" x 1.38" x 3.13" (89mm x 35mm x 79.4mm) 0.31b (150g) 3rd Party Server CPS Server HTTPSlMOTT MOTT CC) Inverter Corn Box I Inverter Inverter Wire Box 3rd Party Datalogger Inverter Inverter inverter I 1 RS485 ♦ I, �♦ I, RS485 1 Q -9 .))) p I 0 (((. I WiFi Module +APP I WIN Module + APP I Flex Gateway Installed in McBox 1 Flex Gateway Installed in 3rd Party Enclosure Packet Pg. 438 AlsoEnergy Power Light Commercial Solution 400 (PowerLCS 400) AlsoEnergy now offers a cost-effective standardized solution for light commercial PV systems. This solution is designed for 3-phase systems with up to 16 external inverters. Performance data is uploaded to the PowerTrack or LocusNOC monitoring applications which provide a suite of tools and analytics for asset managers. The PowerLCS 400 is able to provide inverter direct monitoring across all supported inverter technologies. This is a successor product for the Locus LGate 320, providing access to AlsoEnergy software applications for your light commercial systems. Solution Features • Up to 16 external inverters • Modbus via RS-485 or TCP connections to inverters • Cellular or Ethernet connectivity • Remote firmware updates • 5 minute data granularity • Uploads at 2 hour intervals oeo© • Satisfies most US agency reporting requirements • For systems up to 325kW utilizing 480V inverters (140kW @ 208V) • All parts except irradiance sensor and cell modem covered with standard AlsoEnergy 5-year warranty 9.1.b The operating system for the grid of the future Standardized PowerLCS 400 system includes: • Data Logger with LCD touchscreen display • Energy Meter with 3 solid core CTs (revenue grade accuracy) • Weather Station with Irradiance Sensor, mounting bracket, and Module Temperature Sensor • 5 port Ethernet Switch • NEMA4 weatherproof enclosure • Optional 4G Cell Modem (requires the addition of a cellular plan to utilize the cell modem) Product Qualifications • Note that PowerLCS 400 logs data during daylight hours only; for demand metering applications we recommend the PL1000 Note that the PowerLCS 400 has a fixed range of supported inverter models for clients using LocusNOC software. The full list of supported inverters may be found here: https:#kb.alsoenergy.com/article. php?id=1418 To find out more or schedule a v21.2 © AlsoEnergy, Inc / 5400 Airport Bvd. Ste. 100 Boulder, CO 80301 USA / 866.303.5668 demo, contact us at alsoenergy.com Packet Pg. 439 A/soEnergy Specifications Assembly 9.1.b The operating system for the grid of the future PLCS-400 / PLCS-400-CM Enclosure dimensions 15.7" x 15.7" x 7.9" (400mm x 400mm x 200mm) Enclosure rating NEMA4 Operating temperature -13' to 158°F (-25° to 70°C), <95% relative humidity non -condensing Power supply 120-277VAC Ports Three available 10/100 Ethernet ports Datalogger Devices supported Up to 16 inverters — only inverters supported as external devices Storage Removable 2GB industrial rated micro SD card Serial RS-485 with integrated 120 ohm termination resistor Primary protocols Modbus TCP, Modbus RTU, most proprietary inverter protocols Touch screen Color, resistive touch screen 2" by 2.75" Warranty Standard 5 year warranty Meter Voltage inputs 90-600VAC Accuracy Class 0.5S CTs 3 solid core CTs with 1.25 inch opening; rated input up to 400 Amp CT accuracy ±0.5% revenue grade accuracy Regulatory UL listed 508A Warranty Standard 5 year warranty Cell Modem Cellular Data LTE Cat M1 Warranty 1 year Irradiance Sensor Pyranometer type Silicon cell with mounting bracket Absolute accuracy ±5% Dimensions Height x diameter:1.12" x 0.93" (28.32mm x 23.5mm) Wiring Includes 5 meters of twisted -pair, shielded wire with Santoprene jacket Operating Temperature -13' to 131 ° F (-25° to 55° C) Warranty 1 year against defects in materials and workmanship Panel Temperature Sensor Form Thermal tab disk with 10 ft lead to an outdoor enclosure with a 4-20mA transmitter Sensor type Platinum RTD 1 K Mounting Self-adhesive ring for attaching to a solar module Operating Temperature -40 to 185°F (-40 to 85°C) Transmitter range Transmitter can be extended 1000 ft from enclosure with 18AWG cable Warranty Standard 5 year warranty FC To find out more or schedule a v21.2 © AlsoEnergy, Inc / 5400 Airport Bvd. Ste. 100 Boulder, CO 80301 USA / 866.303.5668 demo, contact us at alsoenergy.com Packet 7g447077] 9.1. b IL L m ,,0^ v/ Y N V IL M N O N M O N OI d W IL L m 0 0 E W 4- 0 r U r c m E t u 2 r a Packet Pg. 441 9.1.b FC I C cUS LISTED Packet Pg. 4427 • • 900Mhz License -free Spread Spectrum • LOS Range >20 miles • RS232/RS485 interface • Modbus RTU Slave Addressable • Interoperates with 1/0 Expansion Modules (A14 / A04 / D18 / D08 / A8D4 / COMBO-1/0) • DIN Rail mount Package • Class I Div 2 Certified for Hazardous locations OVERVIEW The SCADALink R10900 is a license -free 900 MHz radio / RTU designed for general • High Tank Level Shutdown serial communications to smart devices such as Electronic Flow Meters (EFM) . Water Tank Level Control and Industrial 1/0 signals such as 4-20mA signals and Dry Contact Digital 1/0. The • Pipeline Inlet Shutdown R10900 provides wireless RTU and 1/0 capabilities, failsafe mode and scheduled or Sleep Mode for low power operation. SYSTEM DIAGRAM The R10900 features license -free 900 MHz spread -spectrum radio technology providing a range of up to 20 miles. The longer range can be achieved with R10900 nodes configured as Repeaters. 1� R10900 .o1F n�. R10900 R10900 r{ R10900 Packet Pg. 443 Radio Communications Band 902-928 MHz License Free Spread Spectrum (North America) 915-928 MHz (Intl version) Tx Power 1 mW —1 Watt Rx Sensitivity -110 dBm (@9600 bps) RF Data Rate 9.6 or 115.2 Kbps Range (LOS) >20 miles Antenna Connector MCX Interface Input / Outputs 1 RS232, 1 RS232 / RS485 Serial 1200—115,200 Baud Electrical Input Voltage +10 to 30VDC RS232 & RS485 Interface COM2 RS-485 R109DO Field Devices_. RS485 Multidrop Point to Point 1/0 Telemetry R10900 1/0 Expansion bus allows interfacing up to 10 SCADALink 1/0 Modules AI4: 4 Analog Inputs (4-20mA) A04: 4 Analog Outputs (4-20mA) D18: 8 Digital Inputs D08: 8 Digital Outputs (Relay) A8D4: 4 Analog/ Digital Inputs, 4 Analog/ Digital/ Pulse Inputs / 4 Digital Outputs COMBO 1/0 Power Consumption* Peak Tx Current(@24VDC) 105mA Rx Current (@24VDC) 6mA Operating Mode Scheduled or Periodic Sleep for Low Powe Operation (* — Does not include power consumption of 1/0 modules) DIMENSIONS Environmental Operating Temperature Certification Regulatory Hazardous Location COM2 RS-232 L: 9mm x W: 23mm W x H: 116mm -40 to 85 Deg. C FCC, IC, ETSI Class 1 Div 2, Group C, D T3C Suitable for use in: Class 1 Zone 2, 116, T3 COM2 RS-485 Lower Connection R10900 r Field Devices... RS485 and RS232 Virtual 1/0 Mode R10900 R32]21 RS485 Part Number: SCADALINK-RIO900 Unit with removable Terminal Blocks, 3 ft/ pigtail cable, R-SMA to N-Mal Packet Pg. 444 THIS PAGE LEFT INTENTIONALLY BLANK Packet Pg. 445 Energy Savings Guarantee 3.1 Guarantee Overview Philosophy: McKinstry is prepared to guarantee any portion of a project over which it has direct control. Where McKinstry does not have direct control (such as operating hours associated with lighting), we are prepared to work with the Owner and DES to devise a method of Measurement and Verification (M&V), which will provide the highest degree of assurance that the energy savings are achieved. This Project: For this project, McKinstry guarantees the performance of the installed initiatives to reduce energy consumption. The target energy reductions for the initiatives that will be implemented are shown in the attached Table 3.1 Energy Savings Summary. Based upon the stipulated conditions as enumerated by the Owner and DES personnel and the utility rates as described below, the utility cost savings estimates are also shown in Table 3.1. Ongoing Services: Refer to Table 4.1 for the cost and duration of ongoing M&V. The cost of ongoing M&V beyond the duration listed in Table 4.1 is at the discretion of the Owner. McKinstry is prepared to continue the guarantee as long as the Owner continues the ongoing services as described herein. When the Owner chooses to cancel the ongoing services, the guarantee will also be terminated at the same point in time. Please refer to Table 3.2 M&V Plan Outline for a summary of the proposed measurement and verification scope. 3.2 FIM Specific Performance Assurance Methodology Guarantees: Table 3.1 Energy Savings Summary provides the specific energy consumption savings for each Facility Improvement Measure (FIM) and the guarantee that McKinstry will provide associated with that measure. Savings calculations are based upon both baseline operating characteristics and proposed operation criteria a. Baseline: Baseline refers to the existing operating characteristics that were used to calculate energy savings. The baseline values, including system performance and operational conditions, which were used for this project are provided in Table 3.2. In general, all parties acknowledge the baseline associated with any specific measure has been derived from the following sources i. Actual operating information gathered through field observation, measurement, micro - data loggers, and Owner's operating logbooks. ii. Owner provided information concerning stipulated factors such as burn hours, occupancy, or operational expenditures. iii. In some instances, a modified baseline may have been developed to address areas whereby pre -retrofit conditions do not reflect a system that is operating per current code or what the Owner may deem as normal operation. Proposed: The proposed operating values, including system performance and operational conditions, which were used for savings calculations are provided in Table 3.2. Systems must be operated per the proposed criteria to ensure energy savings are realized. McKinstry will provide the initial start-up, commissioning, and programming of the system to ensure the systems operate per the proposed operating criteria. The Owner acknowledges their responsibility to ensure these criteria are maintained and associated energy savings are realized. Energy Savings try CONFIDENTIAL & PROPRIETARY ife Of Your Building Packet Pg. 446 Energy Savings Guarantee Guarantees are predicated based on the Owner maintaining their responsibilities as provided below in "Ongoing Owner Responsibilities" in Section 3.5. 3.3 Utility Rates 1. Utility Rate: For the purpose of calculating energy cost savings, the utility rates used will be the utility rates as paid by the Owner to the utility company at the time the Energy Services Proposal was developed. In the event that a building has multiple meters on different rate schedules, the per -unit cost of the utility will be the average of all the rate schedules in effect at that facility. a. Base Utility Rate: Refer to table 3.3 for the Base Utility Rates (including sales tax). 3.4 Standards Of Comfort Service o L Where applicable, the following section provides the standards of comfort, which the Owner must maintain to a ensure the comfort of the occupants and staff, and upon which all energy calculations were based. HVAC COMFORT a L Heating, ventilating, and air conditioning (HVAC) systems provided by McKinstry will provide comfort and indoor 0 U) air quality in accordance with the Standards of Comfort below. This standard will pertain only to buildings and areas of buildings in which McKinstry is installing HVAC equipment that has direct control over space comfort T conditions. HVAC comfort conditions cannot be guaranteed when operable windows or doors are open. N 2 INDOOR CONDITIONS 3 Occupied: a Winter Heating Minimum Set -point — 70 degrees F (Superseded by DOH Regs) M N N Winter Heating Maximum Set -point — 74 degrees F (Superseded by DOH Regs) M c Summer Cooling Minimum Set -point — 72 degrees F (where mechanical cooling systems are employed) N aI Summer Cooling Maximum Set -point — 78 degrees F (where mechanical cooling systems are employed) w Unoccupied: a L Minimum — 55 degrees F (n Maximum — 85 degrees F (where mechanical cooling systems are employed) rn c Relative Humidity (If humidity control provided): 0 E w Minimum - 40% 4- 0 Maximum - 60% r U Minimum outside air per occupant: Minimum outside air per occupant shall be in accordance with American Society of Heating, Refrigerating, and m E t Air Conditioning Engineers (ASHRAE) standards and Chapter 4 of the International Mechanical Code. U Less stringent conditions will not be proposed unless specifically approved by the Owner and DES (if applicable). r Q w try CONFIDENTIAL & PROPRIETARY aig fe0/Your Building Packet Pg. 447 Energy Savings Guarantee 3.5 Ongoing Owner Responsibilities The Owner shall provide the following services as part of this energy services project. In the event that these services are not provided, energy savings and associated guarantees will be modified to reflect the associated impact. 1. Maintain all equipment per manufacturer's recommendations and proposed maintenance schedule. 2. Maintain all sequence of operations and performance criteria related to installed systems as proposed and designed. 3. Provide other FIM specific ongoing responsibilities as provided in Table 3.2. 4. Provide McKinstry with copies of actual monthly utility billing information on a quarterly basis for the duration of the M&V service period. This includes electric, natural gas, and fuel oil. The associated facilities where utility information shall be provided include all meters providing direct or indirect service to all buildings included in this project. 5. Provide McKinstry all internal sub -meter data, including electric and condensate meters, providing direct or indirect service to all buildings included in this project. 6. Provide McKinstry access to Energy Management and Control Systems for the purpose of collecting and logging data overtime as required for performance verification. 7. The Owner shall notify McKinstry in writing concerning any changes or alterations to the building that will affect energy usage. This notification should be provided within two weeks of the change. This includes occupancy or use changes, computer load or other load changes, scheduling changes, and sequence of operations changes. 3.6 Non -Performance In the event the equipment performance is not met, McKinstry accepts responsibility for additional electricity and natural gas used by the equipment, due to reduced performance. McKinstry may, at its option, execute any of the following options: 1. Repair or replace equipment as necessary to meet required performance. 2. Make payments for the extra energy consumption to the Owner. In the event that McKinstry chooses the payment option, McKinstry reserves the right to select either an annual payment for the duration of the guarantee term or a one-time lump -sum payment of the same amount. In either case, the payment will be calculated based upon the quantity of additional electricity or natural gas used and the Base Utility Rate as described above. try CONFIDENTIAL & PROPRIETARY ife Of Your Building Packet Pg. 448 Energy Savings Guarantee 3.7 Change Of Use In the event that the Owner chooses to make changes to the facility that require set point adjustments, longer operating hours, or continuous equipment operation, the Owner agrees that: 1. Savings deemed as met described above will continue to be deemed as met. 2. Additional cost of extended equipment operation is a cost of the change, not due to a failure of McKinstry or their equipment. 3. McKinstry shall not be responsible for any increase in energy, maintenance, or any other costs incurred because of the extended equipment operation. 4. During the M&V portion of the project McKinstry at its option may make a baseline energy use adjustment to identify and account for a change -of -use at the facility. 5. McKinstry will calculate the change in energy consumption due to the specific change made to the system's operation. try CONFIDENTIAL & PROPRIETARY ife Of Your Building Packet Pg. 449 aife m try Uf Ypur RIMI(Ieg Table 3.1 - Energy Savings Summary City of Edmonds Commerce 2021 Solar Final 9/29/2022 10.01-PSB: Install Rooftop Solar Edmonds Public Safety Building 90.0% 110.0% 90.0% 116,493 $7,718 $7,718 Photovoltaic System Totals *** 116,493 $7,718 $7,718 * The savings shown in this table are less than the calculated savings unless a guarantee multiplier of 100% is shown. ** The guarantee is based on Key Performance Indicators shown in Table 3.2. Refer to Section 3 of the ESP for the method of converting Key Performance Indicators to dollars during the M&V period. *** The guarantee is based on the aggregate savings for all FIMs, not on individual FIM savings. Confidential and Proprietary Packet Pg. 450 Il1Sf1'JI Table 3.2 - M&V Plan Outline City of Edmonds Commerce 2021 Solar Final 9/29/2022 10.01-PSB: Install Rooftop Solar Edmonds Public Safety Photovoltaic System Building Confidential and Proprietary A 1. Contractual PV System Size 0 kW DC 2. Annual Solar Energy Production 0 kWh 3. Annual Solar Irradiance 1,135 kWh/m^2 Maintain equipment per Evaluate roof space availability Review solar PV system as -built McKinstry and 126 kW DC and structural capability documentation to verify installed system No task, assumed constant manufacturer None size recommendations Ensure the system size suits site use and utility consumption. 129,437 kWh Identify power wire routing and connection to existing electrical panels. Review solar PV monitoring Ensure McKinstry has Review solar PV monitoring website or website or kWh production continued access to the Solar PV system Berate kWh production meter to ensure data is meter to verify actual kWh solar PV monitoring factor being collected produced for the website or kWh production performance period meter Review annual solar Notify McKinstry if any Verify utility interconnection irradiance data in order to operational issues or Solar irradiance values 1,135 kWh/m^2 requirements No task proposed normalize kWh production damages, periodically clean based on average weather values if necessary solar modules of dust, dirt, year debris, etc. M N O N M O N OI (L U) w a L is O N C O E W 4- 0 t� C d E z V cc r.- r� Q Packet Pg. 451 Table 3.3 - Base Utility Rates City of Edmonds Commerce 2021 Solar Final 9/29/2022 Building_Name Utility_Provider Rate —Name Utility_jype Dollars —per —Unit Units Published —Date —Effective Edmonds Public Safety Building I Snohomish County PUD No 1 1 SCH 20 - General Service (>30,000 kWh) Electricity $0.066250 kWh 1 1/1/2023 Packet Pg. 452 9.1.b THIS PAGE LEFT INTENTIONALLY BLANK Packet Pg. 453 Project Financials 4.1 Maximum Project Allowable Cost McKinstry guarantees that the Maximum Project Cost will not exceed the guaranteed value shown in Table 4.1— Budget Summary; this cost does not include sales tax, WA State Interagency fees, or the utility incentive. The sales tax and interagency fees are shown in Table 4.1 for reference, and the utility incentive is shown in Table 4.2 for reference. (McKinstry does not guarantee the value of sales tax, interagency fees, or the utility incentive.) Costs presented in this proposal are valid for 90 days from the date of publication. If the notice to proceed is issued after this time, McKinstry reserves the right to re-evaluate the project and make necessary modifications to the construction costs. 4.2 Project Cost Table See Table 4.1— Budget Summary. All fee percentages and costs are unique to the project. 4.3 Items Included in Maximum Project Cost 1. Engineering audit, which includes the cost for the preparation of this proposal 2. Engineering design 3. Construction management services 4. Installation of McKinstry Equipment including the following costs as specified in the scope of work: a. All costs paid by McKinstry for the installation of the equipment. This includes costs paid to subcontractors or directly to McKinstry personnel, when related to installation or system verification of McKinstry equipment. b. The portion of reasonable travel, lodging, and meal expenses of officers or employees incurred while traveling in discharge of duties connected with the work. McKinstry will comply with OFM guidelines for reimbursement of travel expenses. c. Cost of all materials, supplies, and equipment incorporated in the Work, including costs of transportation thereof. d. Cost or rental charges, including transportation and maintenance, of all materials, supplies, equipment, temporary facilities, and hand tools not owned by the workers, which are consumed in the performance of the work and cost less salvage value on such items used but not consumed which remain the property of McKinstry. e. Cost of premiums for all bonds and insurance, which McKinstry is required to purchase and maintain. f. Sales, use, or similar taxes related to the Work and for which McKinstry is liable imposed by a governmental authority. g. Permit fees, royalties, and deposits lost for causes other than McKinstry's negligence. Losses and expenses not compensated by insurance or otherwise, sustained by McKinstry in connection with the work, provided they have resulted from causes other than the fault or neglect of McKinstry. Such losses shall include settlements made with the written consent and approval of the Owner and the DES Energy Program. If, however, such loss requires reconstruction and McKinstry is placed in charge thereof, McKinstry shall be paid a fee for such services. try CONFIDENTIAL & PROPRIETARY ife Of Your Building Packet Pg. 454 Project Financials i, Demolition cost and cost of removal of all debris unless specifically excluded within the Scope of Work. j. Costs incurred due to an emergency affecting the safety of persons and property. k. Other costs incurred in the performance of the Work if and to the extent approved in advance in writing by the Owner and DES. 1. Contingency as defined in Section 4.4. m. Allowances as defined in Section 4.5. In. Cost of equipment startup, training, system verification, and balancing performed by McKinstry. o, Construction Bonds (including Performance & Payment Bond), Liability Insurance, and Builder's Risk Insurance. p, McKinstry fee. This includes McKinstry's remuneration for compensation of personnel, expenses, risks related to the project, overhead, and profit. q. McKinstry shall provide a Schedule of Values. The schedule of values will include all costs related to the installation of McKinstry's equipment. 4.4 Construction Contingency A construction contingency as identified in Table 4.1— "Budget Summary' has been established for this project. McKinstry can expend the contingency after a change order has been approved by the Owner, McKinstry, and the DES Project Manager for items necessary to complete the original scope of this project. The intent of the contingency is for "unforeseen conditions" beyond what was originally estimated. McKinstry and the Owner and DES will jointly manage any contingency left after the project scope is completed. All unused construction contingency funds shall reduce the overall project cost to the Owner. 4.5 Allowances McKinstry may set aside allowances as identified in Table 4.1- "Budget Summary" for specific areas of work that have been identified as a potential cost impact but cannot be determined at this stage. Should the allowance not be adequate, the Owner and the DES Project Manager will be advised. McKinstry will be compensated for any additional costs via Change Order to the contract should the Owner and the DES Project Manager agree. In extreme situations, McKinstry may request additional funds to cover cost overruns that could not have been foreseen by either party. 4.6 Ongoing Services Refer to Table 4.1 for the cost and duration of any ongoing services. 4.7 Accounting Records McKinstry shall check all material, equipment, and labor entering the worksite and shall keep such full and detailed accounts as may be necessary for proper financial management under this Agreement. The Owner and the DES Project Manager shall be afforded access to all McKinstry's records, books, correspondence, instructions, drawings, receipts, vouchers, memoranda, and similar data relating to this Contract, and the McKinstry shall preserve all such records for a period of seven years, or for such longer period as may be required by law, after the final payment. try CONFIDENTIAL & PROPRIETARY ife Of Your Building Packet Pg. 455 Project Financials 4.8 Reconciliation of Labor & Material Costs The maximum project allowable cost is based on firm negotiated bids or estimated labor and material costs developed by McKinstry. In recognition that actual Labor & Material costs may vary from the estimate, the following procedures are established to reconcile this difference: 1. If the total maximum guaranteed project cost at completion exceeds the estimated amount (plus contingency), the additional costs will be borne by McKinstry at their expense. 2. If the total project costs at completion are less than the estimated proposal amount (less contingency), the savings will be retained by the Owner. 3. There shall be no cost savings split between the Owner and McKinstry. The following Figure 4.A outlines proposed procurement and payment reconciliation methods. Changing the proposed method of reconciliation after the acceptance of the Proposal may require an adjustment to the Guaranteed Maximum Project Cost. DEFINITIONS: Major Equipment: Major Equipment is any single piece of equipment purchased by McKinstry with a value over $5,000. Negotiated: Construction contract value is to be established through negotiations with a select or single contractor (i.e. owner preferred controls contractor, mechanical contractor, etc.). Bid: Construction contract value is to be established through a bid process based upon formal bid documents including plans and specifications which will be bid to a minimum of two (typically three) pre -qualified contractors as approved by McKinstry and the Owner. Self -Perform: McKinstry intends to perform work with McKinstry personnel. Schedule of Values (SOV): Cost shall be substantiated with a properly executed invoice from the subcontractor or supplier that matches the schedule of values in their contract or purchase order. Time & Materials (T&M): Published sell rates will be established prior to issuance of contract to subcontractor or commencement of work by McKinstry. A monthly labor and material report will be provided which will include labor hours and dollars per individual, and material and equipment invoices. Firm: Fees that are negotiated prior to proposal and are not reconciled at the end of the project. try CONFIDENTIAL & PROPRIETARY ife Of Your Building Packet Pg. 456 Project Financials Figure 4.A Major Equipment Negotiated SOV Sheet Metal Subcontract Bid SOV Electrical Subcontract Bid SOV General/Other Self -Perform T&M Commissioning Self -Perform T&M Change Order (CO) As Specified in CO T&M Fees Self -Perform Firm 4.9 Compensation 1, TERMS: Net 30 days (45 days for State Treasurer payments) from the date of invoice, monthly billings as the job progresses. 2, PAYMENTS: At a minimum, payments will be made in the amount of 100% at the completion and implementation of any individual facility improvement measure (FIM) in the amount of that FIM as delineated in the contract. If more than one FIM is completed in a monthly period, all those FIMS will be paid. 3, FINANCE CHARGES ON UNPAID BALANCES: Payments due and unpaid shall be subject to interest charges within 30 days (45 days for State Treasurer payments) of receipt of a properly completed invoice per RCW 39.76. Finance charges will be calculated on the un-paid balance per RCW 39.76 which specifies the interest rate shall be one percent per month but not less than one dollar per month on amounts due beyond 30 days. Interest charges will be calculated daily, compounded monthly. Charges accrue until balances are paid in full. 4, CONSTRUCTION PERIOD FINANCE CHARGES: McKinstry may charge construction period finance charges for projects, independent of financing method, whereby the anticipated billing lags the earned schedule of values by more than 90 days. If Owner controlled schedule delays occur during the progress of the project, McKinstry may request additional finance charges be added to the project. Construction period finance will be calculated on the un-paid balance at the rate of Prime + 2% per annum. Interest charges will be calculated daily, compounded monthly. Charges accrue until balances are paid in full. 5. McKinstry and the Owner will work together to minimize finance charges. 6. The construction schedule has been developed based on the following assumptions: a. Owner review of final Energy Services Proposal (ESP) 10 working days b. McKinstry receives notice to proceed within 15 working days from the final review responses 7, SUBSTANTIATION OF FINANCE CHARGE: McKinstry will do an accounting of finance charges progressively through the project, and at contract completion submit a change request itemizing the summary of additional costs for implementation. The r contract will then be increased to reflect the same and finance charges will be paid within 30 days of the Q date of approved substantiation. a try CONFIDENTIAL & PROPRIETARY feOfYour Building aig Packet Pg. 457 Project Financials 4.10 Financing McKinstry enjoys over 55 years of experience within the engineering and contracting industry and its financial strength exceeds the industry average. This strength makes it possible to provide and assist with the financing needs of its customers. Long standing relationships with vendors assures reasonable pricing and excellent payment terms. LONG-TERM FINANCING: The Owner has several options available for long term permanent financing. The Washington State Treasurer's Office can provide financing. Third Party financing is also available. 4.11 Termination Value Should the owner choose to finance the project through McKinstry, a schedule will be provided showing the termination value of the financing agreement for each year during the term of the agreement. 4.12 Terms of Agreement The Contract shall be effective and binding upon the parties immediately upon its execution and the period from contract execution until the Commencement of Energy Savings Date shall be known as the "Interim Period". All energy savings achieved during the interim period will be fully credited to the Owner. 4.13 Insurance & Bonding McKinstry shall provide a payment and performance bond and builders Risk Insurance. For The Purposes of This Agreement, the "Sum Amount of Bond" Shall Be (See Table 4.1— "Budget Summary") 1. The bond amount consists of Labor and Materials and State Sales Tax. 2. This bond does not include any construction contingencies. Certificates of General Liability Insurance will be provided prior to Contract Signing. The State of Washington shall be named as An Additional Insured on all insurance certificates. McKinstry shall provide a payment and performance bond in the amount of 100% of the construction cost, as defined in the Energy Services Agreement Addendum. The amount shall include all authorized changes and state sales tax. The Bond shall be in the form attached to the Conditions of the Energy Services Agreement. The Contract listed on the bond form shall be the Addendum No. and Agreement No., which incorporates the work, and the "Contract Date" shall be the date of the Addendum. The full and just sum of the Bond shall be as defined above and shall include the actual cost of purchasing and installing McKinstry's Equipment. The Bond shall specifically exclude coverage for those portions of the Energy Services Agreement and/or Energy Services Agreement Addendum pertaining to design services, energy cost savings guarantee, maintenance guarantee, utility incentives, efficiency guarantees, and any other clauses which do not relate specifically to construction management and supervision of work for purchasing and installing of McKinstry's Equipment, or for work to be accomplished by the Owner. The Bond shall be with a Surety or Bonding Company that is registered with the State of Washington Insurance Commissioner's Office. While McKinstry stands behind our safety record, we cannot control the workflow around items we have no control over. At no point does McKinstry assume any responsibility for the loss of use of any equipment and we exclude any and all claims for consequential damages therein. try CONFIDENTIAL & PROPRIETARY ife Of Your Building Packet Pg. 458 Project Financials 4.14 Diverse Business Participation Goals for this Project McKinstry has established the following diverse business participation goals for this project in consultation with the Owner and the DES Energy Program. McKinstry has provided information and training to many potential subcontractors, suppliers, and consultants on how to register for the State certifications. The following tables are a list of diverse subcontractors or suppliers who may provide services or assistance on this project, and project specific inclusion goals. Figure 4.0 Sphere Solar Energy Figure 4.D McKinstry For this Project: For this Project: Standard Percentages for Percentages for State Certification Category Inclusion Plan Construction Professional Services Minority -owned business 10% 53% 0% Women -owned business 6% 0% 0% Veteran -owned business 5% 0% 0% Small/mini/micro business 5% 0% 0% Tota 1 26% 53% 0% 4.15 Apprenticeship This Energy Services Proposal acknowledges the minimum levels of apprenticeship participation of 15% for construction contracts of one million dollars or more per the 2021 General Conditions Section 10.16. 4.16 Equipment Labor Warranty Cost McKinstry may purchase some major equipment directly instead of the purchase by our subcontractors to reduce subcontractor markup. In this case McKinstry will have a lesser equipment labor warranty markup to cover the real cost of addressing warranty period labor. This will be itemized at the time of invoice. try CONFIDENTIAL & PROPRIETARY ife Of Your Building Packet Pg. 459 9.1.b Table 4.1 - Budget Summary N try City of Edmonds ife Of Your Building - Commerce 2021 Solar Final �. 2/2/2023 Construction Bonds % 1.10% 1 Percent of Subtotal (FIM Cost and A) $ 4,784 Total Construction Cost Packet Pg. 460 9.1.b instry !!e Q! 1'aur 8y!ldlag Table 4.2 - Facility Improvement Measure (FIM) Summary City of Edmonds Commerce 2021 Solar Final February 3, 2023 10.01-PSB: Install Rooftop Solar Install a 126 kW -DC / 100 kW -AC, flush -mount solar PV system on the East and West roofs of the building. Install an interlock Photovoltaic System telemetry system at the ATS panel in Fire Station 17. Interconnect to the grid and set-up for net metering with the utility. The Edmonds Public Safety Building $690,385 $7,718 solar PV production will reduce utility electric consumption and result in carbon reductions for the City. Totals $690,385 1 $7,75 * Since design cost, audit cost, etc. are distributed amonq the FIMs, the total project cost will not go up or down by exactly the amounts shown here if a FIM or FIMs are dropped. ** For non recurrinq operational savings, the values are averaged over the 30 year length of this analysis. *** Incentives are contingent on final approval and are not quaranteed. Funds are shown for reference only. Confidential and Proprietary Packet Pg. 461 instry CONFIDENTIAL &PROPRIETARY PROJECT NAME Life Of Your Building SERVICES OFFERED 11 d 0 L (L c c� (L L O U) C0 n a C) N O N M O N OI (L U) w a L O Co N C O E W 4- 0 r� t� r-� C d z V to r� r� Q Packet Pg. 462 THIS PAGE LEFT INTENTIONALLY BLANK Packet Pg. 463 9.1.b instry ife Of Your Building Contents SECTION 5.1 PURPOSE AND ORGANIZATION.........................................................................67 SECTION 5.2 EXISTING FACILITY DESCRIPTION.......................................................................69 SECTION 5.3 FACILITY IMPROVEMENT MEASURES - CALCULATIONS......................................71 FIM # 10.01-PSB - INSTALL ROOFTOP SOLAR PHOTOVOLTAIC SYSTEM SECTION 5.4 FACILITY IMPROVEMENT MEASURES - ADDITIONAL SCOPE DOCUMENTS .........83 FIM # 10.01-PSB - INSTALL ROOFTOP SOLAR PHTOVOLTAIC SYSTEM SECTION 5.5 UTILITY DATA..................................................................................................109 CONFIDENTIAL & PROPRIETARY Packet Pg. 464 THIS PAGE LEFT INTENTIONALLY BLANK Packet Pg. 465 Investment Grade Audit 5.1 PURPOSE AND ORGANIZATION This exhibit documents the analysis performed to establish the utility and operational savings for the project. The information is organized by FIM (Facility Improvement Measure) as follows: • FIM Narrative with key assumptions and criteria • Savings calculation methodology and analysis Additionally, relevant site survey data, measurement and verification data, utility information and miscellaneous back-up information are provided in the sections following the various FIM sections. 0 try CONFIDENTIAL & PROPRIETARY LireO/Your Building Packet Pg. 466 THIS PAGE LEFT INTENTIONALLY BLANK Packet Pg. 467 Investment Grade Audit 5.2 EXISTING FACILITY DESCRIPTION CITY OF EDMONDS PUBLIC SAFETY COMPLEX The City of Edmonds Public Safety Complex consists of the Public Safety Building (31,298 sqft.), located at 250 5th Ave N, and South County Fire Station 17 (8,328 sgft.), located at 275 6th Ave N. The Public Safety Building is an L-shaped, two-story building with a standing seam metal roof pitched at 12:3.25. Fire Station 17 houses the electric meter that feeds both buildings as well as the campus's backup generator.' r- L FP �nstry CONFIDENTIAL & PROPRIETARY Life Of Your Building Packet Pg. 468 THIS PAGE LEFT INTENTIONALLY BLANK Packet Pg. 469 9.1.b Investment Grade Audit 5.3 FACILITY IMPROVEMENT MEASURES - CALCULATIONS FIM # 10.01-PSB - INSTALL ROOFTOP SOLAR PHOTOVOLTAIC SYSTEM 0 try CONFIDENTIAL&PROPRIETARY LireO/Your Building Packet Pg. 470 Facility Improvement Measure (FIM) Detail try rfe Qf tour 9uiidi+lg 48348 Edmonds Public Safety Building 10.01-PSB: Install Rooftop Solar Photovoltaic System Install a 126 kW -DC / 100 kW -AC, flush -mount solar PV system on the East and West roofs of the building. Install an interlock telemetry system at the ATS panel in Fire Station 17. Interconnect to the grid and set-up for net metering with the utility. The solar PV production will reduce utility electric consumption and result in carbon reductions for the City. Confidential & Proprietary Packet Pg. 471 2021-Public Safety E-III! Roof Grant-0 City of Edmonds, 250 5th Ave N, Edmonds, W 98020 f Report Project Name City of Edmonds Project Address 250 5th Ave N, Edmonds, WA98020 Prepared By Jacob Keith ja coh k@ m ck i n stry.co m rhl Monthly Production 25k I rhl System Metrics Design 2021-Public Safety E-W Roof Grant vl Module DC 126.7 kW Nameplate Inverter AC 100BkW Nameplate Load Ratio: 1.27 Annual 129.4MWh Production Performance 841% Ratio kWhlkWp 1,021.4 7MY, SNOHOMISH CO, NSRDB (tmy3. Weather Dataset Il) f57c42a b6e-374fc5l 964.25DUf6b08- Simulator Version 813978dO4d 20k 15k 1Dk 0 Jan Feh Mar Apr May Jun Jul Aug Sap Oct Nav Dec a Project Location O Sources of System Lass AC System: 1,0% Shading: 1.1% Inveners: Clipping: 0,0%1.6% _ �,A Reflection: 4.1% Wiring, 0.1 Mismatch: 2.7% N(-- Soiling:l.5% Temperature: 5.1°4 J Irradiance: 1.1% Packet Pg. 472 S Annual Production Description Output %Delta Annual Global Horizontal Irradiance 1,231.0 POAlrradiance 1,214.7 -1.3% Irradiance Shaded Irradiance 1,201.6 -1.1% (kWh/mz) Irradiance after Reflection 1,152.1 -4.1% Irradiance after Soiling 1,135.2 -1.5%I Total Collector Irradiance 1,135.2 0.0% Nameplate 145,684.5 Output at I rradiance Levels 144,144.6 -1.1% Output at Cell Temperature Derate 136,812.2 -5.1 % Energy Output After Mismatch 133,078.1 -2.7% (kWh) Optimal DC Output 132,872.6 -0.2% Constrained DC Output 132,870.6 0.0% Inverter Output 130,744.7 -1.6% Energy to Grid 129,437.2 -1.0% Temperature Metrics Avg. Operating Ambient Temp 12.4 °C Avg. Operating Cell Temp 25.1 °] Simulation Metrics Operating Hours 4257 Solved Hours 42571 8 Components Component Name Count Inverters CPS SCA50KTL-DO/480 (Chint) 2 (100.0 kW) Strings 10 AWG (Copper) 16 (1,345.5ft) Module JA Solar, JAM 78D1 0-440/M B 288(126.7 (440W) kW) • Condition Set Description SNOHOMISHCOtmy3/NOAASEDROWOOLLEYSoiling Weather Dataset TMY, SNOHOMISH CO, NSRDB (tmy3, II) Solar Angle Location Project Lat/Lng Transposition Model Perez Model Temperature Model Diffusion Model Rack Type Uco„st UWnd s Fixed Tilt 20 0 s � Temperature Model Parameters Flush Mount 15 0 R S East-West 20 0 Carport 29 0 J F M A M J J A S O N Soiling 3 1 0 1 1 1 2 3 1 0 1 Irradiation Variance 3.5% i Il] Cell Temperature Spread 3° C + Module Binning Range 0%to 2.5% AC System Derate 1.00% p Maximum Angle Backtracking + Trackers s 60° Enabled t G Module Characterization By y I 1 Module Characterizations JAM72S10-410MROA Spec Sheet u HelioScope Solar) Characterization, PAI` JAM78D10-440/MI3OA HelioScope Spec Sheet 14 Solar) Characterization, PAI` G Component Device Uploaded By Characterization I Characterizations 1 Il] car Wiring Zones Description Combiner Poles String Size Stringing Strategy Wiring Zone 18-18 Up and Down Racking Wiring Zone 3 5-18 Up and Down Racking ..e Field Segments 10 Description Racking Orientation Tilt Azimuth Intrarow Frame s Frames Modules Po C Spacing Size � u West Flush Portrait 63. 15° 270.1522° 0.1 ft 1x1 144 144 Segment Mount (Vertical) kV� i S Flush Portrait Removed 14° 180.14806' 0.1 ft 1x1 0 Mount (Vertical) Z u Removed Flush Portrait 14° O° 0.1 ft 1x1 0 Mount (Vertical) t Flush Portrait 63. East Segment 15° 90° 0.1 ft 1x1 144 144 Mount (Vertical) kuv - Packet Pg. 473 Detailed Layout Packet Pg. 474 2021-Public Safety E-W Roof-Grant-0 City of Edmonds, 250 5th Ave N, Edmonds, W 98020 18 Shading Heatmap li Shading by Field Segment Description Tilt Azimuth Modules Nameplate Shaded Irradiance AC Energy TOF2 Solar Access AvgTSRF2 West Segment 15.0° 270.2° 144 63.4 kWp 1,202.1 kWh/m2 64.7 MWh1 85.5% 98.0% 83.8% East Segment 15.0° 90.0° 144 63.4kWp 1,201.1kWh/m2 64.7MWh1 83.8% 99.9% 83.7% Totals, weighted by kWp 288 126.7 kWp 1,201.6kWh/m2 129.4 MWh 84.6% 98.9% 83.7% approximate, varies based on inverter perforr z based on location Optimal POA Irradiance of 1,435.2kwh/m2 at 35.6o tilt and 188.5o az Packet Pg. 475 2EE Solar Access by Month Description West Segment East Segment Sol r Access, weighted by kWp AC Power [kWh] Wul Monthly Production 25k Ian feb mar apr may Jun Jut aug sep Oct nog dec 97% 98% 98% 99% 9896 98% 98% 98% 98% 99% 98% 98% 100% 100% 100% 1OD% 100% 100% 100% 100% 100% 100% 1009E 100% 98.4% 98.7% 99.0% 99.0% 98.9% 99.1% 99.9% 98.9% 98.7% 98.8% 98.7% 99.195 3,443.6 6,334.6 8,614.9 15,838.4 16,834.8 17,80D.8 19,118.0 17,576.8 11,251.2 6,815.7 3,468.9 2,339 2N 15k Y 1Ok 5k . 1 .. 1 .... ■ ❑ i Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nt Dec A Southwestern Angie 7 Q Sources of System Lass AC System: 194E inverters; i.0% Clipping: g.0% Wiring: O.294 Mismatch: 2.7% 10 Southeastern Angle Tamperatura: 5.1% j Shading: 1.11A Reflection: 4.1% Soiling: 1.5% Irradiance: 1.1% 9 Packet Pg. 476 DNV Weather Analysis Results Solar Resource Compass Solar intelligence, on -demand Page 1 of 4 27 June 2022 Customer: McKinstry Project Name Project Address Project Coordinates City of Edmonds Public Safety Building United States, WA, Edmonds 47.8116 N-122.3766 E Irradiance Analysis Irradiance Datasources This table provides the monthly values for the currently selected dataset. To display a different dataset, choose a different dataset in the comparison table (click the column header to select), map (click a pin to select the data source), or chart (click the source name in the legend). Daily GHI (kWh/m2) Annual GHI (kWh/m2) Avg/Med: 1220/1222 StDev: 2.43% % from Average %from Median Distance (km) Grid size (km) Elevation delta (m) GHI / DIF Temp / Wind Actions Solargis NREL Prospect TMY3 Site RENTON MUNI 3.45 3.44 1261 3.4 3.2 0 1 -8 1256 2.9 2.8 38 -10 V X a NREL PSM Site 3.43 1251 NREL TMY3 SEATTLE SE... 3.40 1240 2.5 1.6 2.4 1.5 0 39 4 20 102 V X V X */ X V X a a Data shown accessed on 27-Jun-2022 NREL TMY3 SNOHOMISH CO 3.37 1231 0.9 0.7 12 169 a NREL NREL NREL Meteonor TMY2 TMY3 TMY3 TMY SEATTLE BREMERTON ... SEATTLE BO... Site 3.35 3.35 3.32 3.27 1222 1222 1212 1193 0.2 0.2 -0.7 -2.2 I 0.0 0.0 -0.8 -2.4 41 46 17 0 102 117 0 -2 V X V X V X V V' V X V V V V a a a Daily GHI The Daily GHI is the average daily GHI in kWh/m2 (per day). This is commonly referred to as 'sun hours,' or the equivalent number of hours at 1000 W/m2 per day. This value can be derived from the Annual GHI by dividing by 365. Annual GHI The Annual GHI is the annual global horizontal irradiance in kWh/m2 (per year) for each dataset. %from Average %from Average calculates the difference between each source and the average of the "checked" sources %from Median %from Median calculates the difference between each source and the median value of the "checked" sources Distance (km) For datasets at nearby locations, the distance reported is the approximate distance between the site location and the location of the dataset. For satellite -modeled datasets, the distance reported is the distance from the center of the applicable land grid to the project location. Grid size (km) Grid size is the size of the land grid to which satellite -modeled data applies. Elevation Delta (m) For datasets at nearby locations, the elevation delta computes the elevation difference between your site location and the location of the dataset. GHI / DIF GHI / DIF reports a pass/fail indicator that is based on a monthly consistency check performed by DNV. If the average monthly value for any dataset is inconsistent with the other values, it will fail the test and be indicated accordingly. The first pass/fail indicator compares GHI. The second pass/fail indicator compares diffuse irradiance. Note: Due to uncertainties in DIF data, we generally do not automatically exclude data based on failure of the DIF quality check, though we "uncheck" sources that fail the GHI quality check. Temp / Wind Temp / Wind reports a pass/fail indicator that is based on a monthly consistency check performed by DNV. If the average monthly value for any dataset is inconsistent with the other values, it will fail the test and be indicated accordingly. The first pass/fail indicator compares ambient temperature. The second pass/fail indicator compares wind speed. Note: Temperature and wind speed have lesser effects on energy forecasting, and we generally do not automatically exclude data based on failure of the Temp or Wind quality checks. X M N O N a o N O ILI co W IL L M O co rn zs c O E z3 W w O .r V c N E s M Q DNV Solar Resource Compass Report - Customer: McKinstry - Project ID: 11248 https:Hsrc.dnv.com Copyright© DNV AS 2019-2022 Packet Pg. 477 DNV Solar Resource Compass Solar intelligence, on -demand Page 2 of 4 27 June 2022 Datasource Map This map shows the locations of your project and the locations of nearby weather stations or sources. If you upload data for locations other than your project, they will also be shown on this map. rW . M r )J; �ver"•r' V Source: NREL, TMY3' GHI: 3.37 Distance: 12 Elevation delta: 169 Redmond i 9e ILIUbe l 28ttl,e. 'F Sarnmamish;' i r d r}r Y.,9r1: _ • 'Kent v, r 11 � Federal Way T Tacoma GHI Comparison This chart provides a visual comparison of the reported long-term average GHI for each month from each source. DNV adds the threshold lines as one indication of monthly and seasonal consistency. You can roll over each month to review the individual values. You can also click on a dataset in the legend to highlight that result in the chart. 220 i Jan Feb Mar Apr May Jun Jul Month M N O N M O N O Solargis Prospect Site (1261 kwh/m2, not shown) w NREL TMY3 RENTON MUNI (1256 kWh/m2) a NREL PSM Site (1251 kwh/m2) NREL TMY3 SEATTLE SEATTLE-TACOMA INTL A (1240 kWh/m2) 0 NREL TMY3 SNOHOMISH CO (1231 kWh/m2) c NREL TMY3 BREMERTON NATIONAL(1222 kWh/m2) E NREL TMY2 SEATTLE (1222 kWh/m2) w NREL TMY3 SEATTLE BOEING FIELD [ISIS] (1212 kWh/m2) 0, Meteonorm TMY Site (1193 kwh/m2) U DNV GL SunSpot Site (1154 kWh/m2) Upper threshold E Lower threshold M Aug Sep Oct Nov Dec Q DNV Solar Resource Compass Report - Customer: McKinstry - Project ID: 11248 https://src.dnv.com Copyright© DNV AS 2019-2022 Packet Pg. 478 DNV Summary Table Solar Resource Compass Solar intelligence, on -demand Page 3 of 4 27 June 2022 This table provides the monthly values for the currently selected dataset. You can select a new dataset by clicking the column headers above. NREL TMY3 SNOHOMISH CO DHI (kWh/mz) GHI (kWh/mz) Temperature (°C) Wind speed (m/s) January 20.6 32.7 7.2 3.6 February 24.9 58.2 5.7 3.8 March 49.5 77.4 6.5 3.4 April 65.9 147.6 9.6 3.5 May 78.7 157.8 10.0 3.1 June 72.5 171.2 14.6 3.2 July 67.9 187.1 16.2 2.5 August 54.4 174.4 17.5 2.4 September 44.4 107.2 14.8 2.8 October 34.6 62.7 10.7 3.0 November 20.4 31.9 6.7 3.1 December 15.4 22.9 5.8 4.2 Annual 549.0 1231.0 10.4 3.2 Soiling Snow Analysis The Monthly Soiling and Snow Loss Table provides the monthly snow and soiling losses calculated for your project. Dust and snow losses are computed independently, and combined into a composite loss profile. The dust loss profile is generated using a modified Kimber model and the snow loss profile is generated using the Townsend model. These monthly profiles are designed for use with energy modeling tools such as PVsyst or Solarl'armer. You may adjust the inputs to match the specifics of your project, and then Save to recalculate the results. Note: Only the manual wash slider updates results in real-time as you adjust the slider. Dust Loss Inputs Land Use/Environment Urban/light industrial Number Of Manual Washes Per Year NOAA SEDRO-WOOLLEY Average Dust Soiling Precipitation (inch) Loss (°k) January 5.6 0 February 4.2 0 March 4.3 0 April 3.6 1 May 2.8 1 June 2.5 1 July 1.4 2 August 1.6 3 September 3.0 1 October 4.7 0 November 6.3 0 December 6.0 0 Snow Loss Inputs Mounting System Roof -mounted Tilt Angle Ground/Roof Clearance 2 15 degrees > 6 ft / 180 cm Module Configuration Module Size 2+ modules high in portrait Crystalline silicon (60-96 cell count, typical) NOAA SEDRO WOOLLEY� Average Snow Soiling Composite :i ii'i ::I o Snowfall (inch) Loss (°k) Loss (�°) 0.5 3 3 0.8 1 1 0.7 0 0 Q 0 0 1 1 ,`"[ 0 0 1 0 0 1 0 0 2 0 0 3 ` 0 0 1 0.1 0 0 1.1 1 1 3.1 6 6 M N O N M O N O al N W a L O c O W 4- 0 U C N t U 2 Q DNV Solar Resource Compass Report - Customer: McKinstry - Project ID: 11248 https://src.dnv.com Copyright© DNV AS 2019-2022 Packet Pg. 479 DNV Albedo Analysis BETA 9.1.b Solar Resource Compass Solar intelligence, on -demand Page 4of4 27 June 2022 The Monthly Albedo Profile provides the monthly albedo calculated for the selected project location. Albedo is a measure of the amount of irradiance reflected off of the ground or roof, and is presented as a fraction between 0 and 1. An albedo of 0.2 means that 20% of the irradiance is reflected off the ground. The albedo value impacts the estimated plane of array (POA) irradiance on the front of the modules since a portion of POA irradiance is attributed to irradiance reflected off of the ground. For solar projects that use bifacial modules, this value also determines how much of the irradiance is available to the backside of the modules. During months with no snow, the albedo is driven primarily by the type of ground cover (e.g. sand, grass, dirt) and precipitation profile (wet ground has a lower albedo). Most natural ground types will have an albedo of between 0.15 and 0.25, with some monthly variation expected due to precipitation. During winter months, the albedo is driven primarily by the average number of days with snow cover on the ground. Fresh snow has a very high albedo (0.8), so months with consistent snow cover will have a higher average albedo. NOAASEDRO WOOLLEY Monthly snow days and albedo Average Snowfall (inch) Average Days with Snow Cover Albedo 20 , 0.6 January 0.5 1.5 0.2 February 0.8 0.2 0.2 16 ir 0.5 March 0.7 0.1 0.2 ,- 0.4 April 0 0 0.2 ,n _ i May 0 0 0.2 cc12 June 0 0 0.2 L0.3 July 0 0 0.2 O to 81 i Q 0.2 August 0 0 0.2 September 0 0 0.2 4- ' October 0.1 0 0.2 November 1.1 0.9 0.2 �_� December 3.1 1.2 0.2 - - Jan - - - - - - Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec In the table above, DNV has applied an albedo for most ground types of 0.2 (for periods without snow cover). This value is appropriate for most common vegetation and soil types. DNV notes the following considerations in assessing albedo values for projects with other surface types: • Examples of surface types with albedo lower than 0.15 include wet earth, asphalt, and water. • Examples of surface types with albedo higher than 0.25 include light/white sand, concrete or roof membranes. • For projects with these surface types, it is recommended to review the surface type with a DNV engineer and/or collect on -site measurements to aid in determining the most appropriate albedo value. • High albedo surfaces (e.g. white roof membranes, fresh concrete) often do not maintain a high albedo without regular cleaning. To assess the potential impact of albedo loss over time due to soiling, consult with a DNV engineer. Note: Solar Resource Compass by DNV is intended to be used for accurate, indicative estimates of solar irradiance, soiling and other site characteristics. Solar Resource Compass utilizes the same analytics engine employed by the DNV solar energy analytics team. Results from Solar Resource Compass will closely match results prepared manually by DNV's analysts as part of a project financing review. In some cases, differences due to microclimatic conditions can be determined during a manual review by a DNV engineer. For questions or support, please contact your Project Manager or e-mail us at src_support@dnv.com. M N 0 N M 0 N 0 I a co w a L M 0 co 0 E W 0 yr V yr d E s M Q DNV Solar Resource Compass Report - Customer: McKinstry - Project ID: 11248 https:Hsrc.dnv.com Copyright© DNV AS 2019-2022 Packet Pg. 480 THIS PAGE LEFT INTENTIONALLY BLANK Packet Pg. 481 9.1.b Investment Grade Audit 5.4 FACILITY IMPROVEMENT MEASURES - ADDITIONAL SCOPE DOCUMENTS FIM # 10.01-PSB - INSTALL ROOFTOP SOLAR PHOTOVOLTAIC SYSTEM 0 try CONFIDENTIAL&PROPRIETARY LireO/Your Building Packet Pg. 482 NOTE: Installation of the project is intended to happen within the year of project designed in UBuilder. If it's past one year please rerun the design or contact Unirac Engineering Services. INSTALLATION AND DESIGN PLAN Field adjustments must be made in compliance with guidelines found in the Solarmount Installation Guide. Minimum of 2 attachments per rail segment; maximum cantilever length must be maintained on row ends adjacent to splices per module zone. Roof Area 1 Irk Y r� JJ I 'T IM T ROOF AREA 1 / ROOF AREA 1 - ARRAY 1 LEGEND Module (Roof Zones) Exposed / Non -Exposed 0 0 1, 2e 0 2n, 2r, 3e 0 0 3r Rail type is shown along with quantity, including fractional lengths of each. For example, SM RAIL 168" MILL 2x(1 /2) refers to using 2 rail segments that are 1 /2 the length of the 168" rail(2x84" segments) ROW -SECTION NO MODULES RAIL TYPE, LENGTH, QTY SPLICES ROOF ATTACHMENTS 1-1 28 SM LIGHT RAIL 246" MILL 8 + 2x(3/4) 8 54 Expansion joint Required 2-1 41 SM LIGHT RAIL 246" MILL 14 12 76 Expansion joint Required 3-1 6 SM LIGHT RAIL 246" MILL 2 0 12 3-2 28 SM LIGHT RAIL 246" MILL 8 + 2x(3/4) 8 54 Expansion joint Required M N O N M 0 N 0 I a co W a L O cn to C O E W O r U r C d E t C� O Packet Pg. 483 9.1.b 4-1 Roof Area 2 41 SM LIGHT RAIL 246" MILL 14 12 76 Expansion Joint Required ROOF AREA 2 / ROOF AREA 2 - ARRAY 1 LEGEND Module (Roof Zones) Exposed / Non -Exposed 0 / 0 1, 2e 0 / 0 2n, 2r, 3e 0 / 3r Rail type is shown along with quantity, including fractional lengths of each. For example, SM RAIL 168" MILL 2x(1 /2) refers to using 2 rail segments that are 1/2 the length of the 168" rail(2x84" segments) ROW -SECTION NO MODULES RAIL TYPE, LENGTH, QTY SPLICES ROOF ATTACHMENTS 1-1 42 SM LIGHT RAIL 246" MILL 14 12 78 Expansion Joint Required 2-1 44 SMLIGHT RAIL 246"MILL 14+2x(1/2) 14 82 Expansion Joint Required 3-1 29 SM LIGHT RAIL 246" MILL 10 8 56 Expansion Joint Required 4-1 29 SM LIGHT RAIL 246" MILL 10 8 56 Expansion Joint Required M N O N M O N O I a co W a L O cn N C O E W O U r C d E t ca .r Q Packet Pg. 484 9.1.b SOLARMOUNT Flush Product Assumptions Limitations of Responsibility: It is the user's responsibility to ensure that inputs are correct for your specific project. Unirac is not the solar, electrical, or building engineer of record and is not responsible for the solar, electrical, or building design for this project. Allowable spans and resulting point loads are subject to the following conditions: 1. Building Height:5 60 ft unless otherwise specified. 2. Roof Slope >_ 1.2° 3. Maximum rail cantilever < 1/3 of selected span. 4. Occupancy/Risk Category = II unless otherwise specified. 5. ASCE 7-05: Basic Wind Speed: 85-170 mph (IBC 2006/ASCE 7-05). Wind Exposure: B, C or D. 6. ASCE 7-10: Basic Wind Speed: 95-190 mph (IBC 2012/ASCE 7-10). Wind Exposure: B, C or D. 7. ASCE 7-16: Basic Wind Speed: 85-190 mph (IBC 2018/ASCE 7-16). Wind Exposure: B, C or D. 8. Ground Snow Load: 0-100 psf. (Reduction can be input if this is acceptable with your local building authority). Results are based on uniform snow loading and do not consider unbalanced, drifting, and sliding conditions. 9. Dead Load < 5 psf (includes PV Modules and Racking). 10. Maximum PV Module Length: 85 in. 11. Seismic: Installations must be in seismic site class A, B, C, or D as defined in IBC 2006/ASCE 7-05. 12. Intermediary Span Distances: Roof attachment point loads be reduced linearly if the installed distance between the attachments is less than the selected span. For example, if the spacing is half the amount shown in the results, then the point loads may also be reduced by half. 13. Spans greater than 96 in.: While our products are valid for greater spans in many instances, we do not recommend this mounting configuration. Typical residential roofs are not designed for the larger point loads that might result from such excessive spans and we recommend final design by a licensed professional engineer of responsible charge. Pitched Roof Solutions (Flush Mounted Solutions): Modules are parallel to the roof surface and within 10 in. of it. Allowable roof pitch: 1.2°-45°. (SM is not fire tested for sloped of < 2:12, please check with your AHJ if this is acceptable.) Building has a monoslope roof with a slope < 3°, a gable roof:5 45°, or a hip roof < 27°. Packet Pg. 485 9.1.b IM U N I RAC U-BUILDER PROJECT REPORT ■■ VERSION:3.1.6 PROJECT TITLE PROJECT ID CREATED SOLARMOUNT FLUSH 6B29084F Aug. 11, 2021, 11:49 a.m. NAME McKinstry Designed by ismail.m@nuevo-sol.com SOLARMOUNT FLUSH ADDRESS 250 5th Ave N JA Solar CITY, STATE Edmonds, WA 288-JAM78D10-440/MB MODULE JASoIarJAM78D10-440/MB 6789.42 ft2 126.72 KW NOTE: Installation of the project is intended to happen within the year of project designed in UBuilder. If it's past one year please rerun the design or contact Unirac Engineering Services. BILL OF MATERIALS LEGEND: ■ Base System Part ■ Accessory PART SUGGESTED NUMBER PARTTYPE DESCRIPTION QUANTITY QUANTITY 315246M Rail SM LIGHT RAIL 246" MILL 303019M Splice BND SPLICE BAR PRO SERIES MILL 82 302030M Mid Clamp SM PRO SERIES MID - MILL 518 518 302035M End Clamp SM PRO SERIES UNIV END - MILL 116 116 004130M Metal Roof STANDING SEAM CLAMP, MINI 1SS 544 544 Attachment 304001C Roof Attachment L-FOOT SERRATED W/ T-BOLT, CLR 544 544 008009P Grounding Lug ILSCO LAY IN LUG (GBL4DBT) 29 29 * Rows requiring expansion joints will have 2 more end clamps and 1 less mid -clamp than typically required to accommodate expansion joint This design is to be evaluated to the product appropriate Unirac Code Compliant Installation Manual which references International Packet Pg. 486 9.1.b DETAILED PARTS DESCRIPTION QTY Rail 315246M SM LIGHT RAIL 246" MILL 99 !W Structural aluminum extrusion containing slots that accept module and roof attachment hardware, electrical bonding accessories, and splice bars. Splice 303019M BND SPLICE BAR PRO SERIES MILL 82 Mill finished aluminum extrusion forjoining adjacent lengths of rail to one another. Includes pre -assembled bolts. Uses 1/2" socket for 1-tool system install. Mid Clamp 302030M SM PRO SERIES MID- MILL 518 SOLARMOUNT Pro Series universal height mid clamps: Installed between modules and provide top -down clamping to secure module frame to SM rail. These pre -assembled, self - standing clamps will accommodate module frame heights from 30mm to 51 mm. Mill finished (bare) aluminum. End Clamp 302035M SM PRO SERIES UNIV END - MILL 116 SOLARMOUNT Pro Series universal end clamps: Installed at the beginning and end of a row of modules. These clamps slide into the top rail channel and secure the module frame bottom -side return flange. Rail should be cut flush with the module frame for a clean look. End cap included for each clamp; end cap works on both SM standard and light rail profiles. Metal Roof Attachment 004130M STANDING SEAM CLAMP, MINI 1SS 544 Metal roof attachment for standing seam roof profile. Compatible with narrow profile standing seams, stainless steel material. Roof Attachment 304001 C L-FOOT SERRATED W/ T-BOLT, CLR 544 Angle bracket connecting rail to roof or roof mounting accessory with serration on both mounting surfaces. Lag bolts sold separately. Grounding Lug 008009P ILSCO LAY IN LUG (GBL4DBT) 29 44 For electrical bonding of PV modules and rails. Accepts 4-14 AWG copper wires. Tin plated copper body, 1/4" stainless steel fasteners. NOTE: Installation of the project is intended to happen within the year of project designed in UBuilder. If it's past one year please rerun the design or contact Unirac Engineering Services. Packet Pg. 487 9.1.b ENGINEERING REPORT Plan review Inspection * Distributed Dead Load 2.74 psf PRODUCT SOLARMOUNT FLUSH MODULE MANUFACTURER JA Solar * Average Roof Point Dead Load 34.17 Ibs MODEL 288-JAM78D10-440/MB MODULE WATTS 440 Watts TOTAL NUMBER OF MODULES 288 MODULE LENGTH 85.79" TOTAL KW 126.72 KW MODULE WIDTH 39.57" TOTAL MODULE AREA —6789 ft2 MODULE THICKNESS 1.37" Loads Used for Design MODULE WEIGHT 59.74 Ibs EXPANSION JOINTS Every 40' BUILDING CODE ASCE 7-16 RAILS DIRECTION CROSS -SLOPE BASIC WIND SPEED 100.00 mph BUILDING HEIGHT 25.00 ft GROUND SNOW LOAD 25.00 psf ROOF TYPE Standing Seam Metal SEISMIC (SS) 1.280 ATTACHMENT TYPE M Inl 1 SS ELEVATION 76.00 ft RAFTER SPACING 18.00" WIND EXPOSURE B * TOTAL WEIGHT 18586.32 Ibs TOPOGRAPHICAL FACTOR KZT 1.00 MID CLAMP Pro Clamp VELOCITY PRESSURE, QZ 14.43 psf END CLAMP Pro Clamp Loads Determined by Zip 98020 CITY, STATE Edmonds, WA BASIC WIND SPEED 93.00 mph GROUND SNOW LOAD 20.00 psf * Calculated based on suggested quantity given on part list. M N O N M O N O I a W (L L R O U) to C O E W O r U r c m E t v .r Q Packet Pg. 488 9.1.b Roof Area 1: Array 1 Portrait Modules - Rails Running Across Slope (for rails with attachments > 3) SOLARMOUNT LIGHT RAIL SPANS 1, 2E 2N, 2R, 3E 311 [I N] DESIGN SPAN (NON -EXPOSED) 54 54 54 DESIGN SPAN (EXPOSED) 54 54 54 Max Cantilever (Non -Exposed) 18 18 18 Max Cantilever (Exposed) 18 18 18 Max Span (Non -Exposed) 55 55 55 Max Span (Exposed) 55 55 55 ZONES 1, 2E 2N, 2R, 3E 311 NO OF RAILS(EXPOSED) 2 2 2 NO OF RAILS(NON-EXPOSED) 2 2 2 DESIGN PRESSURES [PSF] 1, 2E 2N, 2R, 3E 311 Up (Non -Exposed) -7.9 -11.4 -13.9 Up (Exposed) -12.8 -17.9 -21.7 Down (Non -Exposed) 24.7 24.7 24.7 Down (Exposed) 24.7 24.7 24.7 Downslope 5.6 5.6 5.6 Lateral 1.4 1.4 1.4 MAXIMUM POINT LOADS [LBS] Up (Non -Exposed) Up (Exposed) Down (Non -Exposed) Down (Exposed) Downslope (Non -Exposed) Downslope (Exposed) Lateral (Non -Exposed) Lateral (Exposed) Tributary Area (Non -Exposed) [ft2] Tributary Area (Exposed) [ft2] ROOF PITCH: 1, 2E 2N, 2R, 3E 311 -127.7 -182.6 -223.4 -205.6 -288.0 -349.2 397.0 397.0 397.0 397.0 397.0 397.0 89.6 89.6 89.6 89.6 89.6 89.6 23.2 23.2 23.2 23.2 23.2 23.2 16.1 16.1 16.1 16.1 16.1 16.1 14' M C4 O N M O N CDf IL LU IL L O U) C O E LU 4- 0 c.> c� G t V R Q Packet Pg. 489 9.1.b Portrait Modules - Rails Running Across Slope (for rails with attachments <= 3) SOLARMOUNT LIGHT RAIL SPANS 1, 2E 2N, 2R, 3E 311 [I N] DESIGN SPAN (NON -EXPOSED) 54 54 54 DESIGN SPAN (EXPOSED) 54 54 54 Max Cantilever (Non -Exposed) 18 18 18 Max Cantilever (Exposed) 18 18 18 Max Span (Non -Exposed) 55 55 55 Max Span (Exposed) 55 55 55 ZONES 1, 2E 2N, 2R, 3E 3R NO OF RAILS(EXPOSED) 2 2 2 NO OF RAILS(NON-EXPOSED) 2 2 2 DESIGN PRESSURES [PSF] 1, 2E 2N, 2R, 3E 3R Up (Non -Exposed) -7.9 -11.4 -13.9 Up (Exposed) -12.8 -17.9 -21.7 Down (Non -Exposed) 24.7 24.7 24.7 Down (Exposed) 24.7 24.7 24.7 Downslope 5.6 5.6 5.6 Lateral 1.4 1.4 1.4 MAXIMUM POINT LOADS [LBS] 1, 2E 2N, 2R, 3E 3R Up (Non -Exposed) -127.7 -182.6 -223.4 Up (Exposed) -205.6 -288.0 -349.2 Down (Non -Exposed) 397.0 397.0 397.0 Down (Exposed) 397.0 397.0 397.0 Downslope (Non -Exposed) 89.6 89.6 89.6 Downslope (Exposed) 89.6 89.6 89.6 Lateral (Non -Exposed) 23.2 23.2 23.2 Lateral (Exposed) 23.2 23.2 23.2 Tributary Area (Non -Exposed) [ft2] 16.1 16.1 16.1 Tributary Area (Exposed) [ft2] 16.1 16.1 16.1 ROOF PITCH: 14' M C4 0 N M O C4 OI IL LU IL L O U) C O E LU 4- 0 c.> c� G t V R Q Packet Pg. 490 9.1.b Clamp Checks - Exposed zones ZONES CONNECTION -TYPE Up Load Check Side Load Check Lateral Load Check 1, 2E 2N, 2R, 3E 311 End -End End -Mid Mid -Mid End -End End -Mid Mid -Mid End -End End -Mid Mid -Mid N/A 318 318 N/A 479 479 N/A N/A N/A N/A OK OK N/A OK OK N/A N/A N/A N/A 131 131 N/A 131 131 N/A N/A N/A N/A OK OK N/A OK OK N/A N/A N/A N/A 34 34 N/A 34 34 N/A N/A N/A N/A OK OK N/A OK OK N/A N/A N/A Clamp Checks - Non -Exposed zones ZONES CONNECTION -TYPE Up Load Check Side Load Check Lateral Load Check N/A stands for not applicable 1, 2E 2N, 2R, 3E 311 End -End End -Mid Mid -Mid End -End End -Mid Mid -Mid End -End End -Mid Mid -Mid N/A 198 198 N/A N/A 306 N/A N/A N/A N/A OK OK N/A N/A OK N/A N/A N/A N/A 131 131 N/A N/A 131 N/A N/A N/A N/A OK OK N/A N/A OK N/A N/A N/A N/A 34 34 N/A N/A 34 N/A N/A N/A N/A OK OK N/A N/A OK N/A N/A N/A M N O N M O N O I a co LU a L O cn to C O E W O .r U r c m E t v .r Q Packet Pg. 491 9.1.b Roof Area 2: Array 1 Portrait Modules - Rails Running Across Slope (for rails with attachments > 3) SOLARMOUNT LIGHT RAIL SPANS 1, 2E 2N, 2R, 3E 311 [IN] DESIGN SPAN (NON -EXPOSED) 54 54 54 DESIGN SPAN (EXPOSED) 54 54 54 Max Cantilever (Non -Exposed) 18 18 18 Max Cantilever (Exposed) 18 18 18 Max Span (Non -Exposed) 55 55 55 Max Span (Exposed) 55 55 55 ZONES 1, 2E 2N, 2R, 3E 311 NO OF RAILS(EXPOSED) 2 2 2 NO OF RAILS(NON-EXPOSED) 2 2 2 DESIGN PRESSURES [PSF] 1, 2E 2N, 2R, 3E 311 Up (Non -Exposed) -7.9 -11.4 -13.9 Up (Exposed) -12.8 -17.9 -21.7 Down (Non -Exposed) 24.7 24.7 24.7 Down (Exposed) 24.7 24.7 24.7 Downslope 5.6 5.6 5.6 Lateral 1.4 1.4 1.4 MAXIMUM POINT LOADS [LBS] Up (Non -Exposed) Up (Exposed) Down (Non -Exposed) Down (Exposed) Downslope (Non -Exposed) Downslope (Exposed) Lateral (Non -Exposed) Lateral (Exposed) Tributary Area (Non -Exposed) [ft2] Tributary Area (Exposed) [ft2] ROOF PITCH: 1, 2E 2N, 2R, 3E 311 -127.7 -182.6 -223.4 -205.6 -288.0 -349.2 397.0 397.0 397.0 397.0 397.0 397.0 89.6 89.6 89.6 89.6 89.6 89.6 23.2 23.2 23.2 23.2 23.2 23.2 16.1 16.1 16.1 16.1 16.1 16.1 14° M N O N M O N OI IL LU IL L O U) r_ O E LU 4- 0 c.> c� G t V R Q Packet Pg. 492 9.1.b Portrait Modules - Rails Running Across Slope (for rails with attachments <= 3) SOLARMOUNT LIGHT RAIL SPANS 1, 2E 2N, 2R, 3E 311 [I N] DESIGN SPAN (NON -EXPOSED) 54 54 54 DESIGN SPAN (EXPOSED) 54 54 54 Max Cantilever (Non -Exposed) 18 18 18 Max Cantilever (Exposed) 18 18 18 Max Span (Non -Exposed) 55 55 55 Max Span (Exposed) 55 55 55 ZONES 1, 2E 2N, 2R, 3E 3R NO OF RAILS(EXPOSED) 2 2 2 NO OF RAILS(NON-EXPOSED) 2 2 2 DESIGN PRESSURES [PSF] 1, 2E 2N, 2R, 3E 3R Up (Non -Exposed) -7.9 -11.4 -13.9 Up (Exposed) -12.8 -17.9 -21.7 Down (Non -Exposed) 24.7 24.7 24.7 Down (Exposed) 24.7 24.7 24.7 Downslope 5.6 5.6 5.6 Lateral 1.4 1.4 1.4 MAXIMUM POINT LOADS [LBS] 1, 2E 2N, 2R, 3E 3R Up (Non -Exposed) -127.7 -182.6 -223.4 Up (Exposed) -205.6 -288.0 -349.2 Down (Non -Exposed) 397.0 397.0 397.0 Down (Exposed) 397.0 397.0 397.0 Downslope (Non -Exposed) 89.6 89.6 89.6 Downslope (Exposed) 89.6 89.6 89.6 Lateral (Non -Exposed) 23.2 23.2 23.2 Lateral (Exposed) 23.2 23.2 23.2 Tributary Area (Non -Exposed) [ft2] 16.1 16.1 16.1 Tributary Area (Exposed) [ft2] 16.1 16.1 16.1 ROOF PITCH: 14' M C4 0 N M O C4 OI IL LU IL L O U) C O E LU 4- 0 c.> c� G t V R Q Packet Pg. 493 9.1.b Clamp Checks - Exposed zones ZONES CONNECTION -TYPE Up Load Check Side Load Check Lateral Load Check 1, 2E 2N, 2R, 3E 311 End -End End -Mid Mid -Mid End -End End -Mid Mid -Mid End -End End -Mid Mid -Mid N/A 318 318 N/A 479 479 N/A N/A N/A N/A OK OK N/A OK OK N/A N/A N/A N/A 131 131 N/A 131 131 N/A N/A N/A N/A OK OK N/A OK OK N/A N/A N/A N/A 34 34 N/A 34 34 N/A N/A N/A N/A OK OK N/A OK OK N/A N/A N/A Clamp Checks - Non -Exposed zones ZONES CONNECTION -TYPE Up Load Check Side Load Check Lateral Load Check N/A stands for not applicable 1, 2E 2N, 2R, 3E 311 End -End End -Mid Mid -Mid End -End End -Mid Mid -Mid End -End End -Mid Mid -Mid N/A N/A 198 N/A 306 306 N/A N/A N/A N/A N/A OK N/A OK OK N/A N/A N/A N/A N/A 131 N/A 131 131 N/A N/A N/A N/A N/A OK N/A OK OK N/A N/A N/A N/A N/A 34 N/A 34 34 N/A N/A N/A N/A N/A OK N/A OK OK N/A N/A N/A M N O N M O N O I a co LU a L O cn to C O E W O .r U r c m E t v .r Q Packet Pg. 494 PUD USE ONL' I 9.1.b I INTERCONNECTION A P P L I C A T I O N FOR SNOHOMISH COUNTY PUD CUSTOMERS ONLY 2312 06/20 CUSTOMER INFORMATION (PLEASE PRINT) FILE NUMBER APPLICANT NAME ACCOUNT NUMBER MAILING ADDRESS CITY STATE ZIP CODE DATE PHONE EMAIL ADDRESS INSTALLATION INFORMATION (PLEASE PRINT) INSTALLATION ADDRESS CITY STATE ZIP CODE SOLAR INSTALLER (BUSINESS NAME) PROJECT LEAD PHONE PROJECT LEAD EMAIL ADDRESS EMERGENCY CONTACT NAME PHONE ENERGY SOURCE (E.G., WIND, SOLAR, HYDRO, ETC.) RATED FACILITY OUTPUT KVA OR kW (DC SYSTEM SIZE) NUMBER OF PHASES VOLTAGE OUTPUT PANEL MANUFACTURER INVERTER MANUFACTURER (D.C. SYSTEMS ONLY) BATTERY STORAGE MANUFACTURER MODEL NUMBER MODEL NUMBER BATTERY SIZE (kW) VOLTAGE OUTPUT BATTERY USAGE (kWh) # OF BATTERIES ❑ Attach a copy of manufacturer specification sheets (for panels, inverters or batteries as applicable). ❑ Attach a Facility and Proposed Interconnection Wiring Diagram (include all circuit breakers, fusing and protective devices). ❑ Sign and date your application and Agreement. J Retain a copy of the application and Agreement for your records. ❑ Project fee is payable at all PUD office locations by check or cash. I acknowledge receipt of Snohomish County PUD's Net Metering Agreement and Rate Schedule 200. 1 have read and understand the contents of these documents and I agree to fully comply with and be bound by all of the terms and conditions contained therein. This is to further certify that I understand this application is not an authorization to interconnect. I understand that my interconnection equipment and wiring will have to be inspected and approved by the Snohomish County PUD prior to any interconnection with the utility's facilities. By checking this box, inserting my name on the signature line below, and submitting the form electronically to the PUD, I certify under penalty of perjury under the laws of Washington state that the information provided above is true and correct. Email to: solarexpress@snopud.com. CUSTOMER SIGNATURE DATE Please return this completed, signed application with appropriate manufacturer specifications sheets to: solarexpress@snopud.com Energy Efficiency Services, Snohomish County PUD, PO Box 1107, Everett WA 98206-1107 ENERGY HOTLINE: 425-783-1700, Monday - Friday, 8 AM to 5 PM (toll -free in Western Washington and outside the local Everett calling ar Packet Pg. 495 ST OHOMISH COUNTY 9.1.b SCHEDULE 200 - NET METERING PROGRAM (1) APPLICABILITY: This rate schedule shall apply to other PUD rate schedules as described below. (2) DEFINITIONS: (A) "Cogeneration Facility" means a facility that provides or is capable of providing from a common fuel source both (i) thermal energy that is made available for processes and applications other than electrical generation and (ii) electric energy. To qualify under this Schedule 200, the Cogeneration Facility must meet the standards for "new qualifying facilities" established under 16 U.S.C. § 824a-3(n) and 18 C.F.R. § 292.205. (B) "Net Metering System" means a fuel cell, a Cogeneration Facility, or a facility that produces electric energy using water, wind, solar energy or biogas as a fuel if the facility: o has a generating capacity of not more than one hundred (100) kilowatts AC; o is located on the customer -generator's premises; o is connected to and operates in parallel with the PUD electric distribution system; and o is intended primarily to offset part or all of the customer -generator's requirements for electricity. (C) "Aggregated Meter" means a PUD meter serving the same customer, located on customer -generator's premises that the customer has requested be credited with the excess energy generated by the customer's Net Metering System. Aggregated Meter installed on or after July 1, 2019 must be located on the same or a contiguous parcel of property as the customer's Net Metering System. (D) "Program Year" means the period from April 1 through March 31. (E) "Premises" means any residential property, commercial real estate, or lands, owned or leased by a customer -generator within the service area of the PUD. (F) "Net Metering Aggregation" means the administrative crediting of excess energy generated by a customer's Net Metering System to an Aggregated Meter, at the applicable rate of the Aggregated Meter. (3) AVAILABILITY: The Net Metering Program is available to customers (i) who have a Net Metering System that can be interconnected to the PUD's electric system without exceeding the limitations on the number of customer -owned generators that may be interconnected to the relevant distribution feeder line, circuit, or network as may be established by the PUD to protect public safety and system reliability, (ii) who purchase electric power from the PUD under the provisions of another PUD rate schedule, and (iii) who sign a Net Metering Agreement with the PUD allowing them to interconnect to and operate in parallel with the PUD electric distribution system. The Net Metering Program is available to new participants on a first -come, first -served basis until such time that the Board of Commissioners implements a standard rate schedule pursuant to RCW Chapter 80.60. Such standard rate schedule shall be effective no sooner than either: (a) Snohomish County PUD Rates Electric Service I Rate Schedule 200 1 Packet Pg. 496 ST OHOMISH COUNTY 9.1.b June 30, 2029; or (b) such time as the cumulative capacity of fuel cells and generators participating in the program exceeds 58.204 megawatts AC (4% of the PUD's peak demand in 1996), whichever occurs first. Not less than 29.102 megawatts (one-half of the PUD's 1996 peak demand available for net metering systems) shall be reserved for the cumulative generating capacity attributable to Net Metering Systems that use water, wind, solar energy or biogas as a fuel. The PUD will not provide wheeling or transmission services for a customer -generator. (4) BILLING ADJUSTMENT: PUD charges for electric energy are adjusted as follows. The customer shall pay for the net energy used by the customer in accordance with the following formula: (a) the customer shall pay the applicable energy charge for all net electric energy used in any billing period in excess of the amount of electricity produced by the customer during that billing period; (b) the customer shall receive a credit for all electric energy produced during a billing period in excess of the amount of electric energy supplied by the PUD during that period, such credit to be applied to the customer's future electric bills, except that; (c) any energy balance remaining in favor of the customer under the provisions of subparagraph 5(F) on March 31 of any calendar year shall be zeroed out with no further liability to the PUD and no credit to the customer for that balance. For the purposes of the Net Metering Program, "billing period" shall be the billing period applied to customers of the same class and in the same geographic area as a customer participating in the Net Metering Program. The price for electric energy provided to or credited to a customer under the Net Metering Program shall be the price charged for such electric energy by the PUD under the provisions of the rate schedule under which the customer receives service, as such rate schedule may be revised from time to time by the PUD's Board of Commissioners. A customer participating in the Net Metering Program shall be billed on the schedule applicable to customers in the same class and geographic area as that customer and shall be subject to the payment terms specified in the PUD's Customer Service Regulations. The Net Metering Program billing adjustment only reduces the number of kWh consumed for purposes of calculating the energy charge. A customer participating in the Net Metering Program is subject to all other charges, rates, terms and conditions, including any base charges, demand charges, and minimum charges, of the PUD rate schedule under which the customer receives service. The net metering of electricity shall not reduce the customer's bill to less than the sum of other charges. (5) SPECIAL TERMS AND CONDITIONS FOR NET METERING AGGREGATION: In addition to all other provisions of this schedule, the following provisions apply when the customer -generator requests Net Metering Aggregation: (A) An Aggregated Meter must be and remain on customer -generator's Premises. (B) Beginning on July 1, 2019, new Aggregated Meters must be located on the same or a contiguous parcel of property as the customer's Net Metering System, and a customer - generator may only aggregate one meter. Net Metering customers that have participated in the Yearly Aggregation process prior to June 30, 2019 may continue to be aggregated on an annual basis. Snohomish County PUD Rates Electric Service I Rate Schedule 200 2 Packet P�49 ST OHOMISH COUNTY 9.1.b (C) An Aggregated Meter must be and remain billed to the customer -generator. (D) The Net Metering aggregation basic charge is applied annually to the meters requested by the customer generator to be aggregated. The Net Meter Aggregation basic charge is non-refundable. (E) Net Meter Aggregation requests must be received by the PUD 30 days prior to conclusion of the Program Year and accompanied by payment of the Net Metering Aggregation basic charge. See PUD's Customer Service Regulations. (F) Generated energy and excess generated energy shall be subtracted from the metered energy registered on the Net Meter first. For Monthly Aggregation, the credits will then be subtracted from the Aggregated Meter for the same billing period. At the conclusion of the program year, excess generated energy shall be subtracted from the eligible charges on the Yearly Aggregated Meter and excess generated energy which cannot be applied via Monthly or Yearly Aggregation shall be zeroed out with no further liability to the PUD and no credit to the customer for that balance. (G) A meter requested to be aggregated shall not change its rate class or rate schedule as a result of Net Metering Aggregation. Effective Date: December 3, 2019 [Res. No. 5931 (2019); History: 5583 (2012); 5261 (2006); 4920 (2000); 4848 (1999); 4819 (1998)] Snohomish County PUD Rates Electric Service I Rate Schedule 200 3 Packet P�49 9.1.b Department of Revenue(ca-d Washington State Form 27 0032 Buyer's Retail Sales Tax Exemption Certificate Do not use this form for resale purchases This certificate is for: ❑ Single use You need to show this certificate each time you buy an exempt item. ❑ Blanket certificate You can use this certificate anytime, as long as you and the seller/marketplace facilitator have a recurring business relationship. A recurring business relationship means you have at least one sale transaction within 12 months (RCW 82.08.050(7)(c)). Name: Date: Mailing address: City State: Zip: I, the undersigned buyer, certify I am making an exempt purchase for the following reason: (Enter information and/or check applicable box(es)). Nonresident vessel purchases: Place of residence: Type of proof of residence accepted (driver's license, State Issued ID Card, etc) including any identification numbers , and expiration date ❑ Watercraft (make, model and serial number of vessel): ❑ Registered or documented with the US Coast Guard or state of principal use and will leave Washington waters within 45 days; or ❑ Buyer is a resident of a foreign country. Purchase is for use outside Washington and will leave Washington water within 45 days. Seller's signature: To request this document in an alternate format, please complete the form dor.wa.gov/AccessibilitReques, or call 360-705-6705. Teletype (TTY) users please dial 711. REV 27 0032 (8/19/21) Need help? See intructions on page 5 or call 360-705-6705 Packet Pg. 499 Buyer's Retail Sales Tax Exemption Certificate Form Re 9.1.b Electric vehicles/vessels: ❑ a. Batteries or fuel cells for electric vehicles and services for installing, repairing, or improving electric vehicle batteries and fuel cells. ❑ b. Tangible personal property that will become a component of a battery or fuel cell electric vehicle infrastructure and labor and services for installing, constructing, repairing, or improving battery or fuel cell electric vehicle infrastructure, including hydrogen fueling stations. ❑ c. Zero emissions buses. ❑ d. Vessels equipped with battery -powered electric marine propulsion systems or the systems themselves with continuous power greater than 15kW. ❑ e. Batteries and battery packs or shoreside battery infrastructure used to exclusively power electric marine propulsion systems operating at a continuous power greater than 15kW. Intrastate air transport: ❑ Airplanes for use in providing intrastate air transportation by a commuter air carrier and the sale of repair and related services for these airplanes. 4 Interstate or foreign commerce or commercial deep sea fishing business: ❑ a. Motor vehicle, trailers and component parts thereof used to transport persons or property for hire in interstate or foreign commerce. ❑ b. Airplanes, locomotives, railroad cars or watercraft and component parts thereof used in transporting persons or property for hire. ❑ c. Labor and services rendered to construct, repair, clean, alter or improve for hire carrier property ❑ d. Items for use connected with private or common carriers engaged in air, rail or water in interstate or foreign commerce. (Note: Items consumed in the state are subject to use tax.) ❑ e. Watercraft, component parts, labor and services, and/or diesel fuel used in a qualifying commercial deep sea fishing operation. Registered vessel name: Vessel number: ❑ f. Purchases of liquefied natural gas (LNG) by private or common waterborne carriers in interstate or foreign commerce. The exemption applies to ninety percent of LNG transported and consumed outside this State by the buyer. REV 27 0032 (8/19/21) Need help? See intructions on page 5 or call 360-705-6705 Packet Pg. 500 Buyer's Retail Sales Tax Exemption Certificate Form Re 9.1.b Other: Prescription items: You must use the Sales Tax Exemption Certificate for Health Care Providers to claim exemptions for items prescribed for human use and other medical purchases. Fla. Waste vegetable oil used to produce biodiesel fuel for personal use. ❑ b. Equipment rental and purchase of services for use in motion picture and video production. ❑ c. Objects of art or cultural value purchased by an artistic or cultural organization. ❑ d. Adaptive automobile equipment purchased by disabled veterans. ❑ e. Animal pharmaceuticals purchased by veternarians. This exemption does not apply to pharmaceuticals for pets (describe): ❑ f. Computer hardware, peripherals, software and related installation, used by the aerospace industry ❑ g. Labor, services and tangible personal property related to the constructing of new buildings by a manufacturer of commercial airplanes, fuselages, or wings of a commercial airplane, or by a port district, political subdivision, or municipal corporation to be leased to such a manufacturer. ❑ h. Computer hardware, peripherals, software and related installation, purchased by publishers and printers. ❑ i. City, County, Tribal, or Inter -Tribal Housing Authorities. ❑ j. Tangible personal property for use in a noncontiguous state delivered to the usual receiving terminal of the shipper. Types of goods purchased: Point of delivery: Carrier/agent: ❑ k. Gases and chemicals used by a manufacturer or processor for hire in the production of semiconductor materials. ❑ I. Hog fuel used to produce electricity, steam, heat, or biofuel. ❑ m. Tangible personal property under the weatherization assistance program. ❑ n. Trail grooming services. 11o. Honey bees, honey bee feed purchased by an eligible apiarist. Apiarist ID #: ❑ p. Federal credit union purchases. ❑ q. Wax, ceramic materials, and labor used to create molds consumed during the process of creating investment castings. ❑ r. Sales of ferry vessels to the state or local governmental units, components thereof, and labor and service charges. [Is. Joint Municipal Utilities Services Authority. ❑ t. Paratransit vehicles purchased by paratransit service providers. ❑ u. Large/private airplanes purchased by nonresidents. ❑ v. Standard financial information purchased by qualifying international investment management companies and their affiliates. REV 27 0032 (8/19/21) Need help? See intructions on page 5 or call 360-705-6705 Packet Pg. 501 Buyer's Retail Sales Tax Exemption Certificate Form Re 9.1.b ❑ w. Material and supplies directly used in the packing of fresh perishable horticultural products by persons who receive, wash, sort, and pack fresh perishable horticultural products for farmers. ❑ x. Vessel deconstruction services. ❑ y. Only for delivered bottled water ❑ No source of potable water ❑ Prescribed water ❑ Purchased with food stamps (SNAP) ❑ z. Anaerobic digesters and repair services. ❑ aa. Purchases of solar energy machinery and equipment that generates at least 1 kilowatt (kW) and no more than 100 kW of electricity and labor and services rendered in regard to installation of such equipment. ❑ bb. Ride -sharing vehicles to be used in certain rideshare programs. Certification: I, the undersigned buyer, understand that by completing and signing this certificate I am certifying that I qualify for the tax exempt purchase(s) indicated above. I understand that I will be required to pay sales or use tax on purchases that do not qualify for an exemption. In addition, I understand that false or erroneous use of this certificate will result in liability for unpaid tax with interest and may result in additional penalties. Type of entity: ❑ Individual ❑ Corporation ❑ Other (explain) Type of business: Buyer name: Street address: City, State, Zip: Buyer signature: ❑ Sole Proprietor ❑ Partnership AccountlD: Title: Seller must retain the original of this certificate for their records. Do not send a copy of this certificate to the Department of Revenue. REV 27 0032 (8/19/21) Need help? See intructions on page 5 or call 360-705-6705 Packet Pg. 502 Buyer's Retail Sales Tax Exemption Certificate Form Re 9.1.b Instructions Buyer's must ensure entitlement to the exemption before using this certificate. For information regarding exemptions, contact Washington State Department of Revenue Taxpayer Information Center at 360-705-6705 or visit our website at dor.wa.gov. _ Line 1 applies to watercraft purchased by a nonresident for use outside Washington when delivery take place in Washington. The buyer must provide proof of residency (picture ID) and check the applicable box. By checking the box, the buyer certifies that the vessel will leave Washington State waters within forty-five days. Sellers must examine and document the proof of residency provided by the buyer. Seller must sign the form. By signing the form, the seller certifies that the seller has examined and listed the buyer's proof of residency. See WAC 458-20-238 for acceptable proof of residency for corporations, partnerships and limited liability companies. Reference: RCW 82.08.0266, RCW 82.08.02665 and WAC 458-20-238. Line 2a applies to the purchase of batteries or fuel cells for electric vehicles and services for installing, repairing, or improving electric vehicle batteries and fuel cells. Reference: RCW 82.08.816 Line 2b applies to the purchase of tangible personal property that will become a component of an electric vehicle infrastructure or to labor and services rendered in respect to installing, constructing, repairing, or improving electric vehicle infrastructure, including hydrogen fueling stations. Reference: RCW 82.08.816 Line 2c applies to the purchase of zero emissions buses. Reference: RCW 82.08.816 Line 2d applies to the purchases of vessels with battery- powered electric marine propulsion systems or the systems themselves with continuous power greater than 15 kW. Reference: RCW 82.08.996 Line 2e applies to the purchase of marine batteries, shoreside infrastructure, and related labor and installation charges used with electric vessel marine propulsion systems. Reference: 82.08.996 Line 3 applies to the purchase of airplanes for use in providing intrastate air transportation by a commuter air carrier and the sale of repair and related services for these airplanes. Commuter air carriers are air carriers holding authority under Title 14, part 298 of the code of federal regulations that carries passengers on at least five round trips per week on at least one route between two or more points. Reference: RCW 82.08.0262 and 82.12.0254 Line 4a applies to the purchase of motor vehicles, or trailers by a business operating or contracting to operate for the holder of a carrier permit issued by the Interstate Commerce Commission. The exemption also applies to component parts and repairs of such carrier property including labor and services rendered in the course of constructing, repairing, cleaning, altering or improving the same. The buyer must attach a list stating make, model, year, serial number, motor number and ICC permit number. Reference: RCW 82.08.0263 and WAC 458- 20-174 Line 4b applies to the purchase of airplanes, locomotives, railroad cars, or watercraft for use in conducting interstate or foreign commerce by transporting therein or there with persons or property for hire. The exemption also applies to component parts of such carrier property. Reference: RCW 82.08.0262 and WAC 458-20-175 Line 4c applies to charges for labor and services rendered in the course of constructing, repairing, cleaning, altering or improving carrier property when carrier property is used for hire. Reference: RCW 82.08.0262 and WAC 458-20-175 Line 4d applies to the purchase of durable goods or consumables, other than those mentioned in line 4b, for use in connection with interstate or foreign commerce by such businesses. The goods must be for exclusive use while engaged in transporting persons or property in interstate or foreign commerce. The exemption does not apply to charges for labor or services in regard to the installing, repairing, cleaning or altering of such property. Although exempt from retail sales tax, materials are subject to use tax if consumed in Washington. Unregistered businesses must attach a list stating the description and quantity of items that will be consumed in Washington and pay use tax to the seller. Reference: RCW 82.08.0261 and WAC 458-20-175 REV 27 0032 (8/19/21) Need help? See intructions on page 5 or call 360-705-6705 Packet Pg. 503 Buyer's Retail Sales Tax Exemption Certificate Form Re 9.1.b Line 4e applies to the purchase of vessels, component parts, or repairs by persons engaged in commercial deep sea fishing operations outside the territorial waters of the state of Washington. The exemption also applies to the purchase of diesel fuel used in commercial deep or commercial passenger fishing operations when annual gross receipts from the operations are at least five thousand dollars. Reference: RCW 82.08.0262, RCW 82.08.0298, and WAC 458-20-176. Line 0 applies to the purchase of LNG by carriers that are registered with the Department of Revenue Carriers not registered with the Department must pay sales tax on all LNG at the time of purchase, and may later apply for a partial refund directly from the Department. Line 5a applies to the purchase of waste vegetable oil from restaurants and food processors to produce biodiesel fuel for personal use. The exemption does not apply to persons that are engaged in selling biodiesel fuel at wholesale or retail. Reference: RCW 82.08.0205. Line 5b applies to the rental of production equipment and purchases of production services by motion picture and video production companies. Reference: RCW 82.08.0315 and Motion Picture - Video Production Special Notice. Line Sc applies to the purchase of objects of art or cultural value, and items used in the creation of a work of art (other than tools), or in displaying art objects or presenting artistic or cultural exhibitions or performances by artistic or cultural organizations. Reference: RCW 82.08.031 and WAC 458-20-249. Line 5d applies to the purchases of add -on adaptive automotive equipment purchased by disabled veterans and disabled members of the armed forces currently on active duty. To qualify the equipment must be prescribed by a physician and the purchaser must be reimbursed by the Department of Veterans Affairs and the reimbursement must be paid directly to the seller. Reference: RCW 82.08.875 Line 5e applies to the purchase of animal pharmaceuticals by veterinarians or farmers for the purpose of administering to an animal raised for sale by a farmer. Animal pharmaceuticals must be approved by the United States Food and Drug Administration or the United States Department of Agriculture. This exemption does not extend to or include pet animals. Reference: RCW 82.08.880. Line 5f applies to the purchase of computer hardware, peripherals, and software, and related installation, not otherwise eligible for the M&E exemption, used primarily in development, design, and engineering of aerospace products or in providing aerospace services. Reference: RCW 82.08.975. Line 5g applies to charges for labor and services rendered in respect to the constructing of new buildings used primarily to manufacture commercial airplanes, fuselages of commercial airplanes, or wings of commercial airplanes. The exemption is available to manufacturers engaged in manufacturing commercial airplanes, fuselages of commercial airplanes, or wings of commercial airplanes. It is also available to port districts, political subdivisions, or municipal corporations who lease an eligible facility to a manufacturer engaged in eligible manufacturing activities. The exemption also applies to sales of tangible personal property that will become a component of such buildings during the course of the constructing, and to labor and services rendered in respect to installing, during the course of constructing, building fixtures not otherwise eligible for the exemption under RCW 82.08.02565(2)(b). Reference: RCW 82.08.980 and RCW 82.32.850. Line 5h applies to the purchase of computer hardware, peripherals, digital cameras, software, and related installation not otherwise eligible for the M&E exemption that is used primarily in the printing or publishing of printed materials. The exemption includes repairs and replacement parts. Reference: RCW 82.08.806. Line 5i applies to all retail purchases of goods and services by City, County, Tribal, or Inter -Tribal Housing Authorities. Reference: RCW 35.82.210. Line 5j applies to the purchase of goods for use in a state, territory or possession of the United States which is not contiguous to any other state such as Alaska, Hawaii, Guam, and American Samoa. For the exemption to apply, the seller must deliver the goods to the usual receiving terminal of the for -hire carrier selected to transport the goods. Reference: RCW 82.08.0269. REV 27 0032 (8/19/21) Need help? See intructions on page 5 or call 360-705-6705 Packet Pg. 504 Buyer's Retail Sales Tax Exemption Certificate Form Re 9.1.b Line 5k applies to the purchase of gases and chemicals by a manufacturer or processor for hire in the production of semiconductor materials. Limited to gases and chemicals used to grow the product, deposit or grow permanent or sacrificial layers on the product, to etch or remove material from the product, to anneal the product, to immerse the product, to clean the product, and other uses where the gases and chemicals come into direct contact with the product during the production process, or gases and chemicals used to clean the chambers and other like equipment in which processing takes place Reference: RCW 82.08.9651. Line 51 applies to the purchase of hog fuel to produce electricity, steam, heat, or biofuel. Hog fuel is defined as wood waste and other wood residuals including forest derived biomass. Hog fuel does not include firewood or wood pellets. Reference: RCW 82.08.956. Line 5m applies to the purchase of tangible personal property used in the weatherization of residences under the weatherization assistance program. The tangible personal property must become a component part of the residence. Reference: RCW 82.08.998. Line 5n applies to the purchase of trail grooming services by the state of Washington and nonprofit corporations organized under chapter 24.03 RCW. Trail grooming activities include snow compacting, snow redistribution, or snow removal on state or privately -owned trails. Reference: RCW 82.08.0203 Line 5o applies to all honey bees and honey bee feed (e.g. sugar) purchased by an eligible apiarist. An eligible apiarist is a person who: owns or keeps one or more bee colonies; grows, raises, or produces honey bee products for sale at wholesale; and registers their hives/colonies with the WA State Department of Agriculture as required by RCW 15.60.021 References: RCW 82.08.0204 and RCW 82.08.200 Line 5p applies to the purchase of goods and retail services by federally chartered credit unions. Federal credit unions are exempt from state and local consumer taxes under federal law, such as sales tax, lodging taxes and rental car tax. To be exempt, the federal credit union must pay for goods and services directly, such as by a check written on the federal credit union or a credit card issued to the federal credit union. Sellers should keep a copy of the check or credit card used for payment to substantiate the exempt nature of the sale. Reference: WAC 458-20- 190 Line 5q applies to the purchase of wax and ceramic materials used to create molds consumed during the process of creating ferrous and nonferrous investment castings used in industrial applications. Also applies to labor or services used to create wax patterns and ceramic shells used as molds in this process. Reference: RCW 82.08.983 Line 5r applies to sales of ferry vessels to the state of Washington or to a local governmental unit in the state of Washington for use in transporting pedestrians, vehicles, and goods within or outside the territorial waters of the state. The exemption also applies to sales of tangible personal property which becomes a component part of such ferry vessels and sales of or charges made for labor and services rendered in respect to constructing or improving such ferry vessels. Reference RCW 82.08.0285. Line 5s applies to cities, counties, and other municipalities that create a Joint Municipal Services Authority. Reference: RCW 82.08.999 Line 5t applies to purchases of small buses, cutaways, and modified vans not more than 28 feet long by a public social service agency (transit authority) or a private, nonprofit transportation provider. Reference: RCW 82.08.0287. Line 5u applies to purchases of private airplanes by nonresidents weighing over 41,000 pounds. It also provides an exemption for charges for repairing, cleaning, altering or improving such airplanes owned by nonresidents. A nonresident qualifies for these exemptions when they are not required to register the airplane with the Department of Transportation. Reference: RCW 82.08.215 Line 5v applies to the purchase and use of standard financial information by a qualifying international investment management companies and their qualifying affiliates to $15 million dollars in a calendar year. The standard financial information may be provided in a tangible format (e.g. paper documents), on a tangible media (e.g. DVD, USB drive, etc.) or as a digital product transferred electronically. Reference: RCW 82.08.207 REV 27 0032 (8/19/21) Need help? See intructions on page 5 or call 360-705-6705 Packet Pg. 505 Buyer's Retail Sales Tax Exemption Certificate Form Re 9.1.b Line 5w applies to purchases of materials and supplies used in packing horticultural products. The exemption applies only to persons who receive, wash, sort, and pack fresh perishable horticultural products for farmers as defined in RCW 82.04.330 and that are entitled to a deduction under RCW 82.04.4287 either as an agent or an independent contractor. Reference: RCW 82.08.0311 Line 5x applies to deconstruction of vessels. "Vessel deconstruction" means permanently dismantling a vessel, including: Abatement and removal of hazardous materials; the removal of mechanical, hydraulic, or electronic components or other vessel machinery and equipment; and either the cutting apart or disposal, or both, of vessel infrastructure. For the purposes of this subsection, "hazardous materials" includes fuel, lead, asbestos, polychlorinated biphenyls, and oils. "Vessel deconstruction" does not include vessel modification or repair. In order to qualify for this exemption the vessel deconstruction must be performed at either a qualified vessel deconstruction facility; or an area over water that has been permitted under section 402 of the clean water act of 1972 (33 U.S.C. Sec. 1342) for vessel deconstruction. Reference RCW 82.08.9996 Line 5x applies to deconstruction of vessels. "Vessel deconstruction" means permanently dismantling a vessel, including: Abatement and removal of hazardous materials; the removal of mechanical, hydraulic, or electronic components or other vessel machinery and equipment; and either the cutting apart or disposal, or both, of vessel infrastructure. For the purposes of this subsection, "hazardous materials" includes fuel, lead, asbestos, polychlorinated biphenyls, and oils. "Vessel deconstruction" does not include vessel modification or repair. In order to qualify for this exemption the vessel deconstruction must be performed at either a qualified vessel deconstruction facility; or an area over water that has been permitted under section 402 of the clean water act of 1972 (33 U.S.C. Sec. 1342) for vessel deconstruction. Reference RCW 82.08.9996 Line 5y this sales tax exemption only applies to bottled water delivered to the buyer in a re -usable container not sold with the water under one of the following three conditions: 1. No Source of Potable Water — Retail sales and use taxes do not apply to sales of bottled water for human use to persons who do not have a readily available source of potable water. Potable water is water that is safe for human consumption. 2. Water dispensed to patients pursuant to a prescription — Retail sales and use taxes do not apply to sales of bottled water for human use dispensed or to be dispensed to patients, pursuant to a prescription for use in the cure, mitigation, treatment, or prevention of disease or medical condition. "Prescription" means an order, formula, or recipe issued in any form of oral, written, electronic, or other means of transmission by a duly licensed practitioner authorized by the laws of this state to prescribe. 3. Purchased under the Supplemental Nutrition Assistance Program (SNAP), formerly known as the Food Stamp Program. Line 5z applies to the purchases by owners and operators of anaerobic digesters of services to install, construct, repair, clean, alter, or improve an anaerobic digester. Also applies to purchases of tangible personal property that becomes an ingredient or component of the anaerobic digester. As of July 1, 2018 this includes equipment necessary to process biogas and digestate from an anaerobic and biogas from a landfill into marketable coproducts. See RCW 82.08.900. Line 5aa applies to the purchases of solar energy machinery and equipment that generates at least 1 kilowatt and no more than 100kW of electricity. This exemption also applies to the labor and services purchased to install such machinery and equipment. Reference: RCW 82.08.962 Line 5bb applies to purchases of vehicles by a public transportation agency, a major employer, or employees of major employers, to be primarily used for ride sharing or ride sharing for persons with special transportation needs. The vehicle and use of vehicle must meet the criteria in RCW 82.08.0287. REV 27 0032 (8/19/21) Need help? See intructions on page 5 or call 360-705-6705 Packet Pg. 506 THIS PAGE LEFT INTENTIONALLY BLANK Packet Pg. 507 Investment Grade Audit 5.5 UTILITY DATA 0 try CONFIDENTIAL & PROPRIETARY LireO/Your Building Packet Pg. 508 9.1.b Utility Data Analysis City of Edmonds - Public Safety Complex (Public Safety Bldg. + Fire Station try flu Of Vow Sulldlay Utility Usage and Cost Summary City of Edmonds 39,626 ft2 Year 1: January 2019 to December 2019 Public Safety Complex (Public Safety Bldg. + Fire Station 17) EUI: 63 kBtu/ft2 Cost: $1.65 / ft2 - - - 250 5th Ave N, Edmonds, WA 98020 Year 2: January 2020 to December 2020 EUI: 64 kBtu/ft2 Cost: $1.66 / ft2 - Snohomish County PUD - 1000126196 Year 3: January 2021 to December 2021 EUI: 60 kBtu/ft2 Cost: $1.57 / ft2 > O L Average: January 2019 to December 2021 CL EUI: 62 kBtu/ft2 Cost: $1.63 / ft2 Q C O 62,720 $5,534.00 214,001 $5,534.00 5.40 $0.14 61,760 $5,587.00 210,725 $5,587.00 5.32 $0.14 69,200 $6,079.00 236,110 $6,079.00 5.96 $0.15 N 176,059 $4,824.00 4.44 51,600 $4,824.00 $0.12 i 57,360 $5,174.00 195,712 $5,174.00 4.94 $0.13 a 204,447 $5,297.00 5.16 59,920 $5,297.00 $0.13 63,520 $5,598.00 216,730 $5,598.00 5.47 $0.14 .O 210,452 $5,454.00 5.31 61,680 $5,454.00 $0.14 a 63,280 $5,494.00 215,911 $5,494.00 5.45 $0.14 188,069 $5,004.00 4.75 55,120 $5,004.00 $0.13 57,440 $5,185.00 195,985 $5,185.00 4.95 $0.13 tC 69,200 $6,078.00 236,110 $6,078.00 5.96 $0.15 d 68,240 $6,045.00 232,835 $6,045.00 5.88 $0.15 ' 0 62,160 $5,523.00 212,090 $5,523.00 5.35 $0.14 O 1 71,440 $6,296.00 243,753 $6,296.00 6.15 $0.16 y 193,256 $5,110.00 4.88 1 56,640 $5,110.00 $0.13 0 58,880 $5,308.00 200,899 $5,308.00 5.07 $0.13 fD 53,920 $4,898.00 183,975 $4,898.00 4.64 $0.12 CO f 60,400 $5,307.00 206,085 $5,307.00 5.20 $0.13 _ ' 65,200 $5,654.00 222,462 $5,654.00 5.61 $0.14 • 58,480 $5,141.00 199,534 $5,141.00 5.04 $0.13 a 182,883 $4,817.00 4.62 53,600 $4,817.00 $0.12 61,040 $5,668.00 208,268 $5,668.00 5.26 $0.14 M N 68,720 $6,032.00 234,473 $6,032.00 5.92 $0.15 N 67,120 $5,927.00 229,013 $5,927.00 5.78 $0.15 ' M 69,680 $6,243.00 237,748 $6,243.00 6.00 $0.16 O 51,120 $4,656.00 174,421 $4,656.00 4.40 $0.12 N O 50,880 $4,620.00 173,603 $4,620.00 4.38 $0.12 48,960 $4,544.00 167,052 $4,544.00 4.22 al $0.11 V) 55,920 $4,997.00 190,799 $4,997.00 4.81 $0.13 LLB 61,200 $5,471.00 208,814 $5,471.00 5.27 $0.14 d 53,280 $4,777.00 181,791 $4,777.00 4.59 $0.12 L 57,520 $5,155.00 196,258 $5,155.00 4.95 $0.13 56,320 $4,989.00 192,164 $4,989.00 4.85 $0.13 O 54,080 $4,897.00 184,521 $4,897.00 4.66 $0.12 N �• 66,240 $0.15 $5,838.00 226,011 $5,838.00 1 5.70 -W Q Packet Pg. 509 Utility Data Analysis City of Edmonds - Public Safety Complex (Public Safety Bldg. Utility Usage and Cost Summary I + Fire Stationa jury re or tour so�rrerR$ Annual Average Consumption and Year Electric Energy [kWh] Year Cost Electric Energy 1TWI Blended Rate [$$$ / kWh] Total Energy [MMBTU] Total Cost $$$] Energy Use Index [kBTU / ft2] Cost Index [$$$ / ft2] Year 2 •. r r • • --®� Year 3 •. r r • r --��� Average .®' : • Average --� Monthly Utility Cost and Weather Data '®' Month January Electric Energy [$] Total [$] �0 Heating Degree Days Cooling Degree Days February •� —®ai March •. r —�© April •. �© May rr• •.r �:• �� June July r August r September r ® an — October r �0 November December Total •• •• ®� Pct. of Total • • . . Packet Pg. 510 9.2 City Council Agenda Item Meeting Date: 02/21/2023 2023 Carryforward Budget Amendment Staff Lead: Dave Turley Department: Administrative Services Preparer: Marissa Cain Background/History Amend the 2023 Ordinance No. 4289 Staff Recommendation Staff recommends that Council approve Ordinance No. XXXX amending the 2023 Budget. Attachments: 2023 Carryforward Budget Amendment Ordinance 2023 Carryforward Decision Package Exhibits Packet Pg. 511 9.2.a ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 4289 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, previous actions taken by the City Council require Interfund Transfers and increases in appropriations; and WHEREAS, state law requires an ordinance be adopted whenever money is transferred from one fund to another; and WHEREAS, the City Council has reviewed the amended budget appropriations and information which was made available; and approves the appropriation of local, state, and federal funds and the increase or decrease from previously approved programs within the 2023 Budget; and THEREFORE, WHEREAS, the applications of funds have been identified; THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 1. of Ordinance No. 4289 adopting the final budget for the fiscal year 2023 is hereby amended to reflect the changes shown in Exhibits A, B, C, and D adopted herein by reference. 1 Packet Pg. 512 9.2.a Section 2. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. ATTEST/AUTHENTICATE: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: M. JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. APPROVED: MAYOR, MIKE NELSON 2 Packet Pg. 513 9.2.a SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the th day of February, 2023, the City Council of the City of Edmonds, passed Ordinance No. XXXX. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 4289 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this day of , 2023. CITY CLERK, SCOTT PASSEY 3 Packet Pg. 514 9.2.a EXHIBIT "A": Budget Amendment Summary (February 2023) FUND NO. FUND DESCRIPTION 2023 BEGINNING FUND BALANCE REVENUE EXPENDITURES 2023 ENDING FUND BALANCE 001 GENERAL FUND 15,988,838 50,066,791 56,676,348 9,379,281 009 LEOFF-MEDICAL INS. RESERVE 194,409 225,000 367,140 52,269 011 RISK MANAGEMENT RESERVE FUND 25,000 - 25,000 - 012 CONTINGENCY RESERVE FUND 1,782,150 - 1,782,150 014 HISTORIC PRESERVATION GIFT FUND 10,522 - 5,900 4,622 016 BUILDING MAINTENANCE 4,319,645 832,660 2,670,180 2,482,125 017 MARSH RESTORATION & PRESERVATION FUND 848,617 - - 848,617 018 EDMONDS HOMELESSNESS RESPONSE FUND - - 019 EDMONDS OPIOID RESPONSE FUND - - - - 104 DRUG ENFORCEMENT FUND 196,584 167,650 45,800 318,434 111 STREET FUND 547,114 1,815,410 2,350,969 11,555 112 COMBI NED STREET CONST/IMPROVE 2,669,390 11,084,065 9,990,960 3,762,495 117 MUNICIPAL ARTS ACQUIS. FUND 705,480 98,098 207,380 596,198 120 HOTEL/MOTEL TAX REVENUE FUND 54,624 84,400 95,400 43,624 121 EMPLOYEE PARKING PERMIT FUND 76,184 38,960 26,880 88,264 122 YOUTH SCHOLARSHIP FUND 12,808 1,660 3,000 11,468 123 TOURISM PROMOTIONAL FUND/ARTS 97,362 30,440 28,500 99,302 125 PARK ACQ/IMPROVEMENT 3,513,005 2,320,090 4,062,898 1,770,197 126 SPECIAL CAPITAL FUND 3,771,542 2,302,980 1,768,812 4,305,710 127 G I FTS CATALOG FU N D 3,176,109 135,340 497,598 2,813,851 130 CEMETERY MAI NTENANCE/I MP ROV 267,890 150,960 249,413 169,437 136 PARKSTRUSTFUND 166,760 5,460 43,842 128,378 137 CEMETERY MAINTENANCETRUST FD 1,175,601 51,500 50,000 1,177,101 138 SISTER CITY COMMISSION 13,869 10,430 11,900 12,399 140 BUSINESS IMPROVEMENT DISTRICT FUND 20,801 88,645 88,575 20,871 141 AFFORDABLE & SUPPORTIVE HOUSING FUND 224,414 65,000 - 289,414 142 EDMONDS RESCUE PLAN FUND 44,888 1,249,000 1,249,000 44,888 143 TREE FUND 236,162 215,100 239,800 211,462 211 LID FUND CONTROL - - - - 231 2012 LTGO DEBTSERVICE FUND - 309,800 309,800 - 332 PARKS CONSTRUCTION 322,129 2,713,902 2,255,647 780,384 421 WATER 30,997,753 11,950,114 11,708,384 31,239,483 422 STORM 15,174,669 9,020,452 8,160,296 16,034,825 423 SEWER/TREATMENT PLANT 57,194,241 15,898,844 16,104,579 56,988,506 424 BOND RESERVE FUND 843,951 1,991,860 1,989,820 845,991 511 EQUIPMENT RENTAL FUND 9,730,472 4,188,740 4,367,218 9,551,994 512 TechnologyRental Fund 693,587 1,481,194 1,685,027 489,754 Totals 155,096,570 118,594,545 127,336,066 146,355,049 a Packet Pg. 515 EXHIBIT "B": Budget Amendments by Revenue (February 2023) 9.2.a FUND NO. FUND DESCRIPTION Adopted Budget Ord. #4289 1/1/2023 Proposed Amendment Ord. # 2023 Amended Revenue Budget 001 General Fund $ 49,991,791 $ 75,000 $ 50,066,791 009 Leoff-Medical Ins. Reserve 225,000 - 225,000 011 Risk Management Reserve Fund - - 012 Contingency Reserve Fund 014 Historic Preservation Gift Fund - - - 016 Building Maintenance Fund 17,480 815,180 832,660 017 Marsh Restoration & Preservation Fund - - - 018 Edmonds Homelessness Response Fund 019 Edmonds Opioid Response Fund - - 104 Drug Enforcement Fund 167,650 167,650 111 Street Fund 1,815,410 - 1,815,410 112 Combined Street Const/Improve 8,308,065 2,776,000 11,084,065 117 Municipal Arts Acquis. Fund 98,098 - 98,098 118 Memorial Street Tree - - 120 Hotel/Motel Tax Revenue Fund 84,400 84,400 121 Employee Parking Permit Fund 38,960 38,960 122 Youth Scholarship Fund 1,660 1,660 123 Tourism Promotional Fund/Arts 30,440 30,440 125 ParkAcq/Improvement 2,320,090 2,320,090 126 Special Capital Fund 2,302,980 2,302,980 127 Gifts Catalog Fund 135,340 135,340 130 Cemetery Maintenance/Improv 150,960 150,960 136 Parks Trust Fund 5,460 5,460 137 Cemetery Maintenance Trust I'd 51,500 51,500 138 Sister City Commission 10,430 10,430 140 Business Improvement District Fund 88,645 88,645 141 Affordable and Supportive Housing Fund 65,000 65,000 142 Edmonds Rescue Plan Fund 1,249,000 1,249,000 143 Tree Fund 215,100 215,100 211 Lid Fund Control - - 231 2012 LTGO Debt Service fund 309,800 - 309,800 332 Parks Construction 927,205 1,786,697 2,713,902 421 Water 11,950,114 - 11,950,114 422 Storm 8,903,407 117,045 9,020,452 423 Sewer/Treatment Plant 15,898,844 - 15,898,844 424 Bond Reserve Fund 1,991,860 1,991,860 511 Equipment Rental Fund 4,188,740 - 4,188,740 512 Technology Renta I Fund 1,413,372 67,822 1,481,194 617 Firemen's Pension Fund - - - Totals $112,956,801 1 $ 5,637,744 $ 118,594,545 C N E C N E Q N i� 3 m L 0 L U Cl) N 0 N a Packet Pg. 516 EXHIBIT "C": Budget Amendment by Expenditure (February 2023) 9.2.a FUND NO. FUND DESCRIPTION Adopted Budget Ord. #4289 1/1/2023 Proposed Amendment Ord. # 2023 Amended Expenditure Budget 001 General Fund $ 55,716,788 $ 959,560 $ 56,676,348 009 Leoff-MedlcalIns. Reserve 367,140 - 367,140 011 Risk Management Reserve Fund 25,000 25,000 012 Contingency Reserve Fund - - 014 Historic Preservation Gift Fund 5,900 - 5,900 016 Building Maintenance Fund 1,215,000 1,455,180 2,670,180 017 Marsh Restoration & Preservation Fund - - - 018 Edmonds Homelessness Response Fund 019 Edmonds Opioid Response Fund - - 104 Drug Enforcement Fund 45,800 45,800 111 Street Fund 2,350,969 - 2,350,969 112 Combined Street Const/Improve 7,214,960 2,776,000 9,990,960 117 Municipal Arts Acquis. Fund 182,880 24,500 207,380 118 Memorial Street Tree - - - 120 Hotel/Motel Tax Revenue Fund 95,400 95,400 121 Employee Parking Permit Fund 26,880 26,880 122 Youth Scholarship Fund 3,000 3,000 123 Tourism Promotional Fund/Arts 28,500 - 28,500 125 ParkAcq/Improvement 2,473,362 1,589,536 4,062,898 126 Special Capital Fund 1,631,812 137,000 1,768,812 127 Gifts Catalog Fund 497,598 - 497,598 130 Cemetery Maintenance/Improv 249,413 - 249,413 136 Parks Trust Fund - 43,842 43,842 137 Cemetery Maintenance Trust I'd 25,000 25,000 50,000 138 Sister City Commission 11,900 - 11,900 140 Business Improvement District Fund 88,575 88,575 141 Affordable and Supportive Housing Fund - - 142 Edmonds Rescue Plan Fund 1,249,000 1,249,000 143 Tree Fund 239,800 239,800 211 Lid Fund Control - - 231 2012LTGO Debt Service Fund 309,800 309,800 332 Parks Construction 468,950 1,786,697 2,255,647 421 Water 11,335,050 373,334 11,708,384 422 Storm 7,603,123 557,173 8,160,296 423 Sewer/Treatment Plant 15,381,246 723,333 16,104,579 424 Bond Reserve Fund 1,989,820 - 1,989,820 511 Equipment Rental Fund 3,695,807 671,411 4,367,218 512 Technology Rental Fund 1,617,205 67,822 1,685,027 617 Firemen's Pension Fund - - - Totals $116,145,678 $ 11,190,388 $ 127,336,066 C N E C N E Q N i� 3 m O L U Cl) N O N a Packet Pg. 517 EXHIBIT "D": Budget Amendment Summary (February 2023) 9.2.a Fund Number Proposed Amendment Change in Beginning Fund Balance Proposed Amendment Changein Revenue Proposed Amendment Change in Expense Proposed Amendment Change in Ending Fund Balance 001 884,560 75,000 959,560 016 640,000 815,180 1,455,180 112 - 2,776,000 2,776,000 117 24,500 - 24,500 125 1,589,536 1,589,536 126 137,000 137,000 136 43,842 43,842 137 25,000 - 25,000 332 - 1,786,697 1,786,697 421 373,334 - 373,334 422 440,128 117,045 557,173 423 723,333 - 723,333 511 671,411 - 671,411 512 67,822 67,822 Total Change 5,552,644 1 5,637,744 11,190,388 33 L 3� L O w- L U CM N O N r C d E t V f� a Packet Pg. 518 9.2.b 2023 Carryforward Budget Amendment Budget Amendment for: 2023 Carryforward Description: The Green Streets decision package was budgeted for in the Storm Fund (422) but the initial work on network mapping and conceptual development is managed by planning staff; therefore it is more appropriate that the expenses come from the General Fund. We request the carryforward amendment be moved to the General Fund from fund 422. The net effect on the ending fund balance is zero as these funds are using ARPA funding. The funding will be used to: 1) finalize a green street network based on soil and slope suitability and available right of way and 2) create a user friendly green streets manual that includes definitions, best practice and the map of our prioritized investment network Budget Amendment Type Date of Discussion or Budget Approval? How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Planning & Dei Administration Green Streets Susan McLausl Previously Approved Budget By Council 2022 Adopted Budget Nov 17 2021 Reimbursed by Grants or Outside Agencies One -Time Operating Fund 001 GENERAL Name: Account Number Description 2023 2024 2025 2026 2027 001.000.62.524.10.41.00 Professional Services $ 75,000 $ $ $ $ Total Expenditure Increase Decrease $ 75,000 1 $ $ $ $ Revenue Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 001.000.333.21.019.00 Coronavirus Relief Fund $ 75,000 $ $ $ $ Total Revenue Increase Decrease $ 75,000 $ $ $ $ Beginning Fund Balance Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 $ $ $ $ $ Total Beginning Fund Balance Increase(Decrease) S S $ $ $ Packet Pg. 519 2023 Carryforward Budget Amendment 9.2.b Budget Amendment for: 2023 Carryforward Description: Budget Amendment Type Date of Discussion or Budget Approval? How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) A portion of the approved budget for consultant plan review of building permit projects was unspent in 2022, due in large part to the delay of one major multifamily project. This project is expected to apply for permit in the early part of 2023, at which time a consultant will be engaged to perform the building code review. and Professional Services Leif Biorback reviously Approved Budget By Council 2022 Adopted Budget Sept 13, 2022 Budget Amendment 100% Beginning Fund Balance One -Time Operating Fund 001 GENERAL Name: Account Number Description 2023 2024 2025 2026 2027 001.000.62.524.20.41.00 Professional Services $ 76,415 $ $ $ $ Total Expenditure Increase Decrease S 76,41 S S $ $ Revenue Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 $ $ $ $ S Total Revenue Increase Decrease $ $ $ $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 001.000.308.00.000.00 Beginning Fund Balance $ 76,415 $ $ $ $ Total Beginning Fund Balance Increase(Decrease) $ 76,415 S $ $ $ Packet Pg. 520 9.2.b 2023 Carryforward Budget Amendment Budget Amendment for: 2023 Carryforward Item Description: Matching funds for State grant for Creative District 4th Avenue planning project which will be expended in 2023. Department: Community Services & Economic Development Fund Name: 001 GENERAL Division: Economic Development Title: 4th Avenue Cultural Corridor Preparer: Todd Tatum Budget Amendment Type Previously Approved Budget By Council 2022 Adopted Budget Date of Discussion or Budget Approval? Nov 17 2021 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 00 1.000.61.558.70.4 1.00 Professional Services $ 34,000 $ $ $ $ Total Expenditure Increase(Decrease) $ 34,000 $ S $ $ Revenue Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 Total Revenue Increase Decrease $ $ $ $ $ Beginning Fund Balance Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 001.000.308.00.000.00 Beginning Fund Balance $ 34,000 $ $ $ $ Total Beginning Fund Balance Increase(Decrease) $ 34,000 $ $ $ S Packet Pg. 521 9.2.b 2023 Carryforward Budget Amendment Budget Amendment for: 2023 Carryforward Description: Development and implementation of a Rooftop Solar Grant Program was approved as Decision Package 620-22002 of the 2022 budget, which would provide a subsidy to grant awardees for the installation of rooftop solar systems. Program development and the awarding of grant funds did not occur in 2022 but has been identified as a priority for 2023 to help meet the city's climate action and sustainability goals. Staff is requesting that the funding be carried over to 2023. Budget Amendment Type Date of Discussion or Budget Approval? How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) and Rooftop solar David Levitan Previously Approved Budget By Council 2022 Adopted Budget Nov 17 2021 100% Beginning Fund Balance One -Time Operating Fund 001 GENERAL Name: Account Number Description 2023 2024 2025 2026 2027 001.000.62.524.10.49.00 Miscellaneous $ 150,000 $ $ $ $ Total Expenditure Increase Decrease S 150,000 S S $ $ Revenue Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 $ $ $ $ $ Total Revenue Increase Decrease $ $ $ $ $ Beginning Fund Balance Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 001.000.308.00.000.00 Beginning Fund Balance $ 150,000 $ $ $ $ Total Beginning Fund Balance Increase(Decrease) $ 150,000 $ $ $ $ Packet Pg. 522 9.2.b 2023 Carryforward Budget Amendment Budget Amendment for: 2023 Carryforward Description: The Clerk's Office proposes to upgrade the City's online code presence by migrating from the existing legacy platform provided by Code Publishing to a modern platform offered by the same vendor. This will make the City and Community Development Codes easier to access and provide additional features the legacy platform does not support. For example, the new platform will allow users to track historical versions of code in one click rather than having to sort through ordinance numbers and pulling each of those up separately in another platform. Also, definitions (primarily for zoning) will be linked to words in the code and when moused over, the definition of the word will immediately pop up and be visible to the reader. The modern platform also provides additional ADA features. Budget Amendment Type Date of Discussion or Budget Approval? How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) City Clerk's Office Administrative Services Online Code Migration and Enhancement Project Scott Passev Previously Approved Budget By Council 4th Quarter Budget Amendment Dec 20 2022 100% Beginning Fund Balance On -Going Operating Fund 001 GENERAL Name: Fill out on going costs & revenues Account Number Description 2023 2024 2025 2026 2027 001.000.31.514.31.41.00 Professional Services one-time $ 12,460 $ - $ - $ - $ - 001.000.31.514.31.41.00 Professional Services (on -going) 1,570 1,570 1,570 1,570 1,570 Total Expenditure Increase Decrease $ 14,030 $ 1,570 $ 1,570 $ 1,570 $ 1,570 Revenue Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 Total Revenue Increase Decrease $ $ $ $ $ Beginning Fund Balance Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 001.000.308.00.000.00 Beginning Fund Balance $ 14,030 $ 1,570 $ 1,570 $ 1,570 $ 1,570 Total Beginning Fund Balance Increase(Decrease) $ 14,030 $ 1,570 $ 1,570 $ 1,570 $ 1,570 Packet Pg. 523 2023 Carryforward Budget Amendment 9.2.b Budget Amendment for: 2023 Carryforward Description: The Planning Division utilized its professional services budget to contract with the firm Planit Geo, Inc in December 2022 to assist with public engagement related to the development of Tree Code amendments. Staff is requesting to carryover the remaining $27,755 to complete this work, with adoption of the Tree Code amendments anticipated in July 2023. Budget Amendment Type Date of Discussion or Budget Approval? How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) and Tree Code Amendments Public David Levitan Previously Approved Budget By Council 2022 Adopted Budget Nov 17 2021 100% Beginning Fund Balance One -Time Operating Fund 001 GENERAL Name: Account Number Description 2023 2024 2025 2026 2027 001.000.62.558.60.41.00 Professional Services $ 27,755 $ $ $ $ Total Expenditure Increase Decrease S 27,755 $ S $ $ Revenue Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 Total Revenue Increase Decrease S S S S S Beginning Fund Balance Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 001.000.308.00.000.00 Beginning Fund Balance $ 27,755 $ $ $ $ Total Beginning Fund Balance Increase Decrease $ 27,755 $ $ $ $ Packet Pg. 524 9.2.b 2023 Carryforward Budget Amendment Budget Amendment for: 2023 Carryforward Description: The Planning Division utilized its professional services budget to contract with the firm The Watershed Company in October 2020 to update the city's Street Tree Plan. The contract was amended in November 2021 to extend the end date for the agreement to June 30, 2023. Staff is requesting to carryover the remaining $24,443 to complete this work, with completion of the plan anticipated in June 2023. Budget Amendment Type Date of Discussion or Budget Approval? How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) and Street Tree Plan David Levitan Previously Approved Budget By Council 2022 Adopted Budget Nov 17 2021 100% Beginning Fund Balance One -Time Operating Fund 001 GENERAL Name: Account Number Description 2023 2024 2025 2026 2027 001.000.62.558.60.41.00 Professional Services $ 24,443 $ $ $ $ Total Expenditure Increase Decrease $ 24,443 $ $ $ $ Revenue Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 Total Revenue Increase Decrease $ $ $ $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 001.000.308.00.000.00 Beginning Fund Balance $ 24,443 $ $ $ $ Total Beginning Fund Balance Increase Decrease $ 24,443 $ $ $ $ Packet Pg. 525 9.2.b 2023 Carryforward Budget Amendment Budget Amendment for: 2023 Carryforward Description: The Planning Division utilized its professional services budget to contract with the firm Makers Architecture and Urban Design to provide urban planning and land use analysis services related to the Highway 99 Community Renewal Plan, which was originally approved as Decision Package 620-21002 in the 2021 budget. Staff is requesting to carryover the remaining $8,691 to complete this work. Budget Amendment Type Date of Discussion or Budget Approval? How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) and 99 Renewal Plan David Levitan Previously Approved Budget By Council 2022 Adopted Budget Nov 17 2021 100% Beginning Fund Balance One -Time Operating Fund 001 GENERAL Name: Account Number Description 2023 2024 2025 2026 2027 001.000.62.558.60.41.00 Professional Services $ 8,691 $ $ $ $ Total Expenditure Increase Decrease S 8,691 S $ $ $ Revenue Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 Total Revenue Increase Decrease S S $ $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 001.000.308.00.000.00 Beginning Fund Balance $ 8,691 $ $ $ $ Total Beginning Fund Balance Increase Decrease $ 8,691 $ $ $ $ Packet Pg. 526 2023 Carryforward Budget Amendment 9.2.b Budget Amendment for: 2023 Carryforward Description: Budget Amendment Type Date of Discussion or Budget Approval? How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Solar plant installation at the Public Safety Building was scheduled to begin in 2022, a City imposed freeze on the use of the ESCO procurement tool, caused this project to be delayed until now. Project is turn key and ready to begin in 2023. The project will install a 100 Kilo Watt solar plant on the roof of the Public Safety Complex. Public Works Facilities Facilities Mani Thom Sullivan reviously Approved Budget By Council 2022 Adopted Budget Nov 17 2021 Partially Funded One -Time Ca ital Fund 016 BUILDING Same: MAINTENANCE Account Number Description 2023 2024 2025 2026 2027 016.000.66.518.30.41.00 Professional Services $ 160,000 $ $ $ $ 016.000.66.518.30.48.00 Repair and Maintenance 300,000 001.000.39.597.19.55.16 Interfund Transfer to the Building Maintenance Fund 174,046 Total Expenditure Increase Decrease $ 634,046 $ S $ $ Revenue Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 016.000.334.00.000.00 Grant $ 119,645 $ $ $ S 016.000.333.14.000.00 Grant 166,309 016.000.397.19.001.00 Interfund Transfer From the General Fund 174,046 Total Revenue Increase Decrease $ 460,000 $ $ $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 001.000.308.00.000.00 Beginning Fund Balance $ 174,046 $ $ $ $ Total Beginning Fund Balance Increase(Decrease) $ 174,046 $ $ $ $ Packet Pg. 527 9.2.b 2023 Carryforward Budget Amendment Budget Amendment for: 2023 Carryforward Description: Development and implementation of a "Climate Champions Series" was approved as Decision Package 620-22003 of the 2022 budget to fund a public education and action series in partnership with the Washington State University extension, with sessions focused on programs, rebates, and Edmonds -specific opportunities to help address and mitigate climate change. Program development did not occur in 2022 but has been identified as a priority for 2023 following the anticipated adoption of the updated Climate Action Plan. Budget Amendment Type Date of Discussion or Budget Approval? How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) and Edmonds Climate Champions Series David Levitan Previously Approved Budget By Council 2022 Adopted Budget Nov 17 2021 100% Beginning Fund Balance One -Time Operating Fund 001 GENERAL Name: Account Number Description 2023 2024 2025 2026 2027 001.000.62.524.10.41.00 Professional Services $ 20,000 $ $ $ $ Total Expenditure Increase Decrease S 20,000 S S $ $ Revenue Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 Total Revenue Increase Decrease $ $ $ $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 001.000.308.00.000.00 Beginning Fund Balance $ 20,000 $ $ $ $ Total Beginning Fund Balance Increase Decrease $ 20,000 $ $ $ $ 10 Packet Pg. 528 9.2.b 2023 Carryforward Budget Amendment Budget Amendment for: 2023 Carryforward Description: Police campus pedestrian safety perimeter. This decision package was initially budgeted in the General Fund but should be budgeted in 016.000 with a transfer from the General Fund. The project is not bond funded and is kept separate from the bond projects by using special program numbers. The project implementation was delayed until late in 2022, necessitating a need to carry forward the remaining budget authority. Budget Amendment Type Date of Discussion or Budget Approval? How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Public Works Facilities Police campus Thom Sullivan Previously Approved Budget By Council 2022 Adopted Budget Nov 17 2021 100% Beginning Fund Balance One -Time Canes Fund 016 BUILDING Same: MAINTENANCE Account Number Description 2023 2024 2025 2026 2027 016.000.66.594.18.65.00 Construction $ 270,180 $ $ $ $ 001.000.39.597.19.55.16 Interfund Transfer to Fund 016 270,180 Total Expenditure Increase Decrease $ 540,360 1 $ $ $ $ Revenue Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 016.000.397.19.001.00 Interfund Transfer from the General Fund $ 270,180 $ $ $ S Total Revenue Increase Decrease $ 270,180 $ $ $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 001.000.308.00.000.00 Beginning Fund Balance $ 270,180 $ $ $ $ Total Beginning Fund Balance Increase Decrease $ 270,180 $ $ $ $ 11 Packet Pg. 529 2023 Carryforward Budget Amendment 9.2.b Budget Amendment for: 2023 Carryforward Description: Budget Amendment Type Date of Discussion or Budget Approval? How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) The City is expanding the Public accessible EV charging network, supply chain issues have prevented the installation in 2022, chargers are now available to complete this work. Project fund 016.000 is for large Facilities related Capital projects that are not associated with Bond dollars that are for Facilities deferred maintenance(016.100) Public Works Facilities Facilities Man Thom Sulivan Previously Approved Budget By Council 2022 Adopted Budget Nov 17 2021 100% Beginning Fund Balance One -Time c ital Fund 016 BUILDING Same: MAINTENANCE Account Number Description 2023 2024 2025 2026 2027 016.000.66.518.30.41.00 Profesional Services $ 10,000 $ $ $ $ 016.000.66.518.30.48.00 Repair and Maintenance 250,000 Total Expenditure Increase Decrease $ 260,000 S S $ $ Revenue Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 $ $ $ $ $ Total Revenue Increase Decrease $ $ $ $ $ Beginning Fund Balance Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 016.000.308.00.000.00 Beginning Fund Balance $ 260,000 $ $ $ $ Total Beginning Fund Balance Increase(Decrease) $ 260,000 $ $ $ $ 12 Packet Pg. 530 2023 Carryforward Budget Amendment 9.2.b Budget Amendment for: 2023 Carryforward Description: Budget Amendment Type Date of Discussion or Budget Approval? How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Library West deck has pre-existing water infiltration that needs to be repaired to preserve the building and prevent premature building envelope failure. Public Works Facilities Facilities Mani Thom Sullivan reviously Approved Budget By Council 2022 Adopted Budget Nov 17 2021 100% Beginning Fund Balance One -Time Ca ital Fund 016 BUILDING Same: MAINTENANCE Account Number Description 2023 2024 2025 2026 2027 016.100.66.518.30.48.00 Repair and Maintenance $ 60,000 $ $ $ $ Total Expenditure Increase Decrease S 60,000 S S $ $ Revenue Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 $ $ $ $ $ Total Revenue Increase Decrease S $ $ $ $ Beginning Fund Balance Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 016.100.308.30.000.00 Beginning Fund Balance $ 60,000 $ $ $ $ Total Beginning Fund Balance Increase(Decrease) $ 60,000 $ $ $ $ 13 Packet Pg. 531 2023 Carryforward Budget Amendment 9.2.b Budget Amendment for: 2023 Carryforward Description: Budget Amendment Type Date of Discussion or Budget Approval? How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) The City fleet is rapidly being converted to electric vehicles, this project is supporting that transition with infrastructure to support non -point of sale charging capacity. Public Works Facilites Facilities Mani Thom Sullivan reviously Approved Budget By Council 2022 Adopted Budget Nov 17 2021 100% Beginning Fund Balance One -Time Ca ital Fund 016 BUILDING Same: MAINTENANCE Account Number Description 2023 2024 2025 2026 2027 016.000.66.594.18.64.00 Machinery/Equipment $ 90,000 $ $ $ $ Total Expenditure Increase Decrease $ 90,000 $ $ $ $ Revenue Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 $ $ $ $ $ Total Revenue Increase Decrease S $ $ $ $ Beginning Fund Balance Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 016.000.308.00.000.00 Beginning Balance $ 90,000 $ $ $ $ Total Beginning Fund Balance Increase(Decrease) $ 90,000 $ $ $ $ 14 Packet Pg. 532 9.2.b 2023 Carryforward Budget Amendment Budget Amendment for: 2023 Carryforward Description: (Painting projects have started and are on going at several building locations. Department: JPublicWorks Division: lFacilities Fund 016 BUILDING Title: Facilities Manager Name: MAINTENANCE Preoarer: Thom Sullivan Budget Amendment Type freviously Approved Budget By Council 2022 Adopted Budget Date of Discussion or Budget Approval? Nov 17 2021 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? ICapital Expenditure Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 016.100.66.518.30.41.00 Repair and Maintenance $ 205,000 $ $ $ $ 016.100.66.518.30.48.00 Professional Services 25,000 Total Expenditure Increase Decrease S 230,000 S S $ $ Revenue Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 $ $ $ $ $ Total Revenue Increase Decrease $ $ $ $ $ Beginning Fund Balance Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 016.100.308.30.000.00 Beginning Fund Balance $ 230,000 $ $ $ $ Total Beginning Fund Balance Increase Decrease $ 230,000 $ S $ $ 15 Packet Pg. 533 9.2.b 2023 Carryforward Budget Amendment Budget Amendment for: 2023 Carryforward Item Description: The approved public art project for Civic Park has not yet been completed. The artist will complete the project fabrication in 2023. The remaining portion of the $78,000 fabrication contract needs to be carried forward for payment in 2023. Department: Community Services & Economic Development & Cultural Services Fund Name: 117 MUNICIPAL ARTS Division: Cultural Services Title: Civic Public Art Preoarer: Frances Chapin Budget Amendment Type Previously Approved Budget By Council 2022 Adopted Budget Date of Discussion or Budget Approval? Nov 17 2021 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? ICapital Expenditure Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 117.200.64.575.50.41.00 Professional Services $ 24,500 $ $ $ $ Total Expenditure Increase Decrease S 24,500 S $ $ $ Revenue Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 $ $ $ $ $ Total Revenue Increase Decrease S $ $ $ $ Beginning Fund Balance Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 117.200.308.40.000.00 Beginning Fund Balance $ 24,500 $ $ $ $ Total Beginning Fund Balance Increase Decrease $ 24,500 $ S $ $ 16 Packet Pg. 534 9.2.b 2023 Carryforward Budget Amendment Budget Amendment for: 2023 Carryforward Description: Permits for the project are secured and structural plans are finalized, experiencing challenges securing a contractor to complete the project within budget. Funding for this project is 50% Beautification Fund 127 and 50% Flower Prograt Trust Fund 136. The funding provided by Fund 127 was already included in the 2023 Adopted Budget. This decision package is to carry forward the funding portion provided by Fund 136. Budget Amendment Type Date of Discussion or Budget Approval? How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Recreation & Human Services Parks Beautification Program Greenhouse Shannon Burley Previously Approved Budget By Council 2022 Adopted Budget Nov 17 2021 100% Beginning Fund Balance One -Time Capital Fund 136 PARKS TRUST Name Account Number Description 2023 2024 2025 2026 2027 136.100.64.573.30.41.00 Professional Services $ 43,842 $ $ $ $ - Total Expenditure Increase(Decrease) $ 43,842 $ S S Revenue Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 Total Revenue Increase Decrease S S S S $ Beginning Fund Balance Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 136.100.308.30.000.00 Beginning Fund Balance $ 43,842 $ $ $ $ Total Beginning Fund Balance Increase(Decrease) $ 43,842 $ S $ $ r C d E C O E Q d s� 7 m L 2� C O L U M N O N 17 Packet Pg. 535 9.2.b 2023 Carryforward Budget Amendment Budget Amendment for: 2023 Carryforward Item Description: $25,000 is allocated each year on an ongoing basis for Cemetery Repair/Maintenance and/or purchasing equipment needed to maintain the Cemetery. Staff is requesting the unspent allocation from 2022 be carried forward to 2023 enabling the purchase of a necessary piece of grave digging equipment. This will not impact the general fund. The Cemetery Maintenance Trust fund balance exceeds $1M at this time. Department: Parks, Recreation & Human Services Fund Name. 137 CEMETERY MAINTENANCE TRUST Division: Parks Title: Cemetery Equipment Purchase Preparer: Shannon Burley Budget Amendment Type Previously Approved Budget By Council 2022 Adopted Budget Date of Discussion or Budget Approval? Nov 17 2021 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Expenditure Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 137.000.64.536.50.35.00 Small Equipment $ 25,000 $ $ $ $ - Total Expenditure Increase(Decrease) $ 25,000 $ S S Revenue Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 Total Revenue Increase Decrease S S S S $ Beginning Fund Balance Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 137.000.308.30.000.00 Beginning Fund Balance $ 25,000 $ $ $ $ Total Beginning Fund Balance Increase(Decrease) $ 25,000 $ S $ $ r C d E C O E Q d 7 m L 2� C O L U M N O N 18 Packet Pg. 536 2023 Carryforward Budget Amendment 9.2.b Budget Amendment for: 2023 Carryforward Description: Budget Amendment Type Date of Discussion or Budget Approval? How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) This project started late 2022 and is currently still under construction. The amount of $73,963.19 was expended in 2022 with the balance being carried forward into 2023. Project completion is expected in February 2023. This is an ARPA funded project. Recreation & Human Services Parks 96th Ave. Infiltration Shannon Burley Previously Approved Budget By Council 2022 Adopted Budget Nov 17 2021 Reimbursed by Grants or Outside Agencies One -Time Capital Fund 332 PARKS CAPITAL Name. CONSTRUCTION FUND Account Number Description 2023 2024 2025 2026 2027 332.000.64.594.76.65.00 Construction -Park Facilities $ 376,037 $ $ $ $ Total Expenditure Increase Decrease $ 376,037 1 $ $ S S Revenue Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 332.000.333.21.019.00 Coronvims Relief Fund $ 376,037 $ $ $ $ Total Revenue Increase Decrease $ 376,037 $ S S $ Beginning Fund Balance Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 $ $ $ $ Total Beginning Fund Balance Increase(Decrease) S S S S $ r C d E C O E Q d i� 7 m L 2� C O L U M N O N 19 Packet Pg. 537 2023 Carryforward Budget Amendment 9.2.b Budget Amendment for: 2023 Carryforward Description: Budget Amendment Type Date of Discussion or Budget Approval? How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Vehicle production delays and delivery dates impacted by supply chain issues and micro chip shortages have delayed the completion of the following vehicle replacement projects. E192P0, E193PO, E194FM, E195FM, E196FM, E198PO, E199P0, E200PO, E201P0, E203PM, E204WQ, E205FM, E206WQ, E207SD. Public Works Carl Rental Rental B-Fund Previously Approved Budget By Council 2022 Adopted Budget Nov 17 2021 100% Beginning Fund Balance One -Time c ital Fund 511 EQUIPMENT RENTAL Name: Account Number Description 2023 2024 2025 2026 2027 511.100.77.594.48.64.00 Equipment B-Fund $ 608,411 $ $ $ $ Total Expenditure Increase Decrease $ 608,411 $ $ $ $ Revenue Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 $ $ $ $ S Total Revenue Increase Decrease $ $ $ $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 511.100.308.00.000.00 Beginning Fund Balance $ 608,411 $ $ $ $ Total Beginning Fund Balance Increase(Decrease) $ 608,411 $ $ $ $ 20 Packet Pg. 538 2023 Carryforward Budget Amendment 9.2.b Budget Amendment for: 2023 Carryforward Description: Budget Amendment Type Date of Discussion or Budget Approval? How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Vehicle manufacturers in 2022 canceled numerous orders as a result of their production delays. In order to maintain our vehicle orders we were required to resubmitt the vehicle order as a 2023 model year. The manufacturer did not provide any price protections on the original orders resulting in an increased purchase price for the 2023 model year vehicles. Public Works Equipment Rental 2022 Carryforward B-Fund Increase Carl Ruee Previously Approved Budget By Council 2022 Adopted Budget Nov 17 2021 100% Beginning Fund Balance One -Time c ital Fund 511 EQUIPMENT RENTAL Name: Account Number Description 2023 2024 2025 2026 2027 511.100.77.594.48.64.00 2022 DP#13 project E198PO, E199PO, E200PO $ 30,000 $ $ $ $ 511.100.77.594.48.64.00 2023 Ford F-150 Lighning BEV E207SD 8,000 511.100.77.594.48.64.00 2023 Ford E-Transit BEV E195FM 10,000 511.100.77.594.48.64.00 2023 Toyota RAV4 Hybrid E196FM 3,500 511.100.77.594.48.64.00 2023 Toyota RAV4 Hybrid E201P0 3,500 511.100.77.594.48.64.00 2023 Ford F-350 E203PM 8,000 Total Expenditure Increase Decrease $ 63,000 $ S S $ Revenue Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 Total Revenue Increase Decrease S S S S $ Beginning Fund Balance Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 511.100.308.00.000.00 Beginning Fund Balance $ 63,000 $ $ $ $ Total Beginning Fund Balance Increase(Decrease) $ 63,000 $ S S $ 21 Packet Pg. 539 9.2.b 2023 Carryforward Budget Amendment Budget Amendment for: 2023 Carryforward Description: OpenGov Carry forward was originally approved in March 2022 as part of the ARPA funds expenditures. This project purchased OpenGov budgeting tool for the Finance Department. The product is installed and operational. Thi project has an ongoing 5 year life cycle that was initially budgeted to the 2022 fiscal year. These are the carry forward dollars to fund maintenance for the '23 through '26 fiscal years at a cost of $67,822 per year. Budget Amendment Type Date of Discussion or Budget Approval? How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Administrative Services Information Services OpenGov Carry forward Brian Tulev Previously Approved Budget By Council 2022 Adopted Budget Nov 17 2021 100% Beginning Fund Balance On -Going Capital Fund 512 TECHNOLOGY Name: RENTALFUND Fill out on going costs & revenues Account Number Description 2023 2024 2025 2026 2027 512.000.31.518.88.48.00 REPAIR / MAINT $ 67,822 $ 67,822 $ 67,822 $ 67,822 $ Total Expenditure Increase Decrease $ 67,822 1 $ 67,822 1 $ 67,822 1 $ 67,822 $ Revenue Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 512.000.333.21.019.00 Coronavirus Relief Fund $ 67,822 $ 67,822 $ 67,822 $ 67,822 $ Total Revenue Increase Decrease $ 67,822 $ 67,822 $ 67,822 $ 67,822 $ Beginning Fund Balance Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 $ $ $ $ $ Total Ending Fund Balance Increase Decrease S S $ $ $ 22 Packet Pg. 540 9.2.b 2023 Carryforward Budget Amendment Budget Amendment for: 2023 Carryforward Item Description: South yard at the Public Works building has sunk nearly two feet since the building was constructed in 1995. This is a safety hazard and will need to be leveled and brought to grade to keep this facility in operation. Department: Public Works Fund Name: IF MULTIPLE FUNDS Division: Facilities Title: Facilities Manager Preparer: Thom Sullivan Budget Amendment Type Previously Approved Budget By Council 2022 Adopted Budget Date of Discussion or Budget Approval? Nov 17 2021 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? ICapital Expenditure Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 016.100.66.594.18.65.00 Construction Projects $ 85,000 $ $ $ $ 421.000.74.594.34.65.10 Construction Projects $ 73,334 422.000.72.594.31.65.20 Construction Projects 73,333 423.000.75.594.35.65.30 Construction Projects 73,333 001.000.39.597.19.55.16 Interfund Transfer to Fund 016 85,000 Total Expenditure Increase Decrease $ 390,000 $ S $ $ Revenue Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 0 16.000.397.19.00 1.00 hnterfund Transfer from the General Fund $ 85,000 $ $ $ $ Total Revenue Increase Decrease $ 85,000 $ S S $ Beginning Fund Balance Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 001.000.308.00.000.00 Beginning Balance $ 85,000 $ $ $ $ 421.000.308.00.000.00 Beginning Balance 73,334 422.000.308.00.000.00 Beginning Balance 73,333 423.000.308.00.000.00 Beginning Balance 73,333 Total Beginning Fund Balance Increase(Decrease) $ 305,000 $ S S S r C d E C O E Q d 3 m L tv O 4- L U M N O 23 Packet Pg. 541 2023 Carryforward Budget Amendment 9.2.b Budget Amendment for: 2023 Carryforward Description: Budget Amendment Type Date of Discussion or Budget Approval? How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Construction began in August of 2021 and is slated to be complete in Spring 2023. This is a request to carryforward expenditure authority into 2023 to complete the project. There is no new or additional funding included in this request. Recreation & Human Services Parks Civic Center Shannon Bui Previously Approved Budget By Council 2022 Adopted Budget Nov 17 2021 100% Beginning Fund Balance One -Time Capital Fund MULTIPLE FUNDS Name Account Number Description 2023 2024 2025 2026 2027 332.000.64.594.76.65.00 Construction -Park Facilities $ 58,040 $ $ $ $ 332.100.64.594.76.41.00 Professional Services -Park Facilities 1,352,620 125.000.64.594.76.65.00 Construction -Park Facilities 1,515,036 Total Expenditure Increase(Decrease) $ 2,925,696 $ S S Revenue Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 332.000.337.10.000.00 State Grants $ 535,235 $ $ $ $ 332.000.337.10.000.00 Snoco Grant 450,000 332.100.345.85.000.00 Park Impact Fees 425,425 Total Revenue Increase Decrease $ 1,410,660 $ S S $ Beginning Fund Balance Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 125.000.308.30.000.00 Be—ginningB;—ginning Fund Balance $ 1,515,036 $ $ $ $ Total Beginning Fund Balance Increase(Decrease) $ 1,515,036 $ S $ $ r C d E C O E Q d s� 7 m L 2� C O L c0 U M N O N 24 Packet Pg. 542 9.2.b 2023 Carryforward Budget Amendment Budget Amendment for: 2023 Carryforward Description: The unspent balance of REET funds from the 2022 pavement preservation program are being programmed into the 2023 program. Department: jPublicWorks Division: Engineering Fund MULTIPLE FUNDS Title: Pavement Overlay Program Name: Preoarer: Rob Enetish Budget Amendment Type Previously Approved Budget By Council 2022 Adopted Budget Date of Discussion or Budget Approval? Nov 17 2021 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? ICapital Expenditure Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 125.000.68.542.30.48.00 Repair & Maintenance -Overlays $ 63,000 $ $ $ $ 126.000.68.542.30.48.00 Repair & Maintenance -Overlays 63,000 Total Expenditure Increase Decrease $ 126,000 1 $ $ $ $ Revenue Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 $ $ $ $ S Total Revenue Increase Decrease $ $ $ $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 125.000.308.30.000.00 Beginning Fund Balance $ 63,000 $ $ $ $ 126.000.308.30.000.00 Beginning Fund Balance 63,000 Total Beginning Fund Balance Increase(Decrease) $ 126,000 $ $ $ $ 25 Packet Pg. 543 2023 Carryforward Budget Amendment 9.2.b Budget Amendment for: 2023 Carryforward Description: Budget Amendment Type Date of Discussion or Budget Approval? How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) The Highway 99 Revitalization Stage 2 construction work is on -going and will be completed in spring 2023. Public Works Rob 99 Revitalizatoon Previously Approved Budget By Council 2022 Adopted Budget Nov 17 2021 Reimbursed by Grants or Outside Agencies One -Time Ca ital Fund 112 STREET Naine: CONSTRUCTION Account Number Description 2023 2024 2025 2026 2027 112.000.68.542.33.41.67 Interfund Services Roadway $ 95,000 $ $ $ $ 112.000.68.595.33.41.00 Capital Professional Services Roadway 235,000 112.000.68.595.33.65.00 Construction Projects Roadway 2,446,000 126.000.68.595.33.65.00 Construction Projects Roadway 19,000 126.000.68.542.30.41.67 Interfund Services Roadway 15,000 126.000.68.595.33.41.00 Capital Professional Services Roadway10000 Total Expenditure Increase(Decrease) $ 2,820:000 1 $ $ $ $ Revenue Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 112.000.334.03.600.08 SR99 Revitalization BLP-CNW(0137 $ 2,776,000 $ $ $ S Total Revenue Increase Decrease $ 2,776,000 $ $ $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 126.000.308.30.000.00 Beginning Fund Balance $ 44,000 $ $ $ $ Total Beginning Fund Balance Increase(Decrease) $ 44,000 $ $ $ $ 26 Packet Pg. 544 2023 Carryforward Budget Amendment 9.2.b Budget Amendment for: 2023 Carryforward Description: Budget Amendment Type Date of Discussion or Budget Approval? How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) The funds will be used to upgrade the vehicle detection at a signalized intersection in the first quarter of 2023. Two intersections (SR104/100th Ave and SR104/236th St) currently need upgrades. Public Works Traffic Signal Safety and Rob English Previously Approved Budget By Council 2022 Adopted Budget Nov 17 2021 100% Beginning Fund Balance One -Time Ca ital Fund 125 REET 2 Name: Account Number Description 2023 2024 2025 2026 2027 125.000.68.542.64.48.00 R&M - Traffic Control $ 11,500 $ $ $ $ Total Expenditure Increase Decrease $ 11,500 1 $ $ $ $ Revenue Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 $ $ $ $ S Total Revenue Increase Decrease $ $ $ $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 125.000.308.30.000.00 Beginning Fund Balance $ 11,500 $ $ $ $ Total Ending Fund Balance Increase Decrease $ 11,500 $ $ $ $ 27 Packet Pg. 545 9.2.b 2023 Carryforward Budget Amendment Budget Amendment for: 2023 Carryforward Description: The 2022 Traffic Calming program evaluation is complete and three sites were identified for traffic calming improvements. Radar speed signs will be installed on 9th Ave (between Main St and Caspers St/facing NB traffic), 5th Ave (between Howell and Elm Way/facing SB traffic) and 76th Ave (between 228th St and SR104/facing SB traffic). The signs will be installed in the first quarter of 2023. Department: jPublicWorks Division: lEngmeering Fund 126 REET 1 Title: Traffic Calming Program Name: Preoarer: Rob Enelish Budget Amendment Type Previously Approved Budget By Council 2022 Adopted Budget Date of Discussion or Budget Approval? Nov 17 2021 How is this amendment funded? 100% Beginning Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? ICapital Expenditure Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 126.000.68.542.64.48.00 R&M Traffic Control $ 30,000 $ $ $ $ Total Expenditure Increase Decrease $ 30,000 1 $ $ $ $ Revenue Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 $ $ $ $ S Total Revenue Increase Decrease S S $ $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 126.000.308.30.000.00 Beginning Fund Balance $ 30,000 $ $ $ $ Total Beginning Fund Balance Increase(Decrease) $ 30,000 $ $ $ $ 28 Packet Pg. 546 2023 Carryforward Budget Amendment 9.2.b Budget Amendment for: 2023 Carryforward Description: Budget Amendment Type Date of Discussion or Budget Approval? How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Annual water replacement project portion of construction delayed to early 2023. 2022 funds moved to 2023. Public Works Phase 12 Waterline Michele F. De Lilla Previously Approved Budget By Council 2022 Adopted Budget Nov 17 2021 100% Beginning Fund Balance One -Time Ca ital Fund 421 WATER Name: Account Number Description 2023 2024 2025 2026 2027 421.000.74.534.34.41.67 Interfund Services $ 20,000 $ $ $ $ 421.000.74.594.34.41.00 Capital Profesional Services 10,000 421.000.74.594.34.65.10 Construction Projects 270,000 Total Expenditure Increase Decrease $ 300,000 1 $ $ $ $ Revenue Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 $ $ $ $ S Total Revenue Increase Decrease $ $ $ $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 421.000.308.00.000.00 Beginning Fund Balance $ 300,000 $ $ $ $ Total Ending Fund Balance Increase Decrease $ 300,000 $ $ $ $ 29 Packet Pg. 547 2023 Carryforward Budget Amendment 9.2.b Budget Amendment for: 2023 Carryforward Description: Budget Amendment Type Date of Discussion or Budget Approval? How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Portion of design phase delayed to 2022. Construction started end of 2022 and will finish in spring 2023. Public Works Seaview Infiltration Phase 2 Michele F. De Lilla Previously Approved Budget By Council 2022 Adopted Budget Nov 17 2021 100% Beginning Fund Balance One -Time Ca ital Fund 422 STORM Name: Account Number Description 2023 2024 2025 2026 2027 422.000.72.531.31.41.67 Interfund Services $ 45,000 $ $ $ $ 422.000.72.594.31.41.00 Capital Profesional Services 35,000 422.000.72.594.31.65.20 Construction Projects 287,045 Total Expenditure Increase Decrease $ 367,045 $ $ $ $ Revenue Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 422.000.334.03.103.00 Ecology Grant 117,045 $ $ $ S Total Revenue Increase Decrease $ 117,045 $ $ $ $ Beginning Fund Balance Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 422.000.308.00.000.00 Beginning Fund Balance $ 250,000 $ $ $ $ Total Beginning Fund Balance Increase(Decrease) $ 250,000 $ $ $ $ 30 Packet Pg. 548 2023 Carryforward Budget Amendment 9.2.b Budget Amendment for: 2023 Carryforward Description: Budget Amendment Type Date of Discussion or Budget Approval? How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Construction not completed in 2022. Moving funding from 2022 to 2023 to complete storm pipe replacement project. Public Works Storm Maintenance Project Phase 2 Michele F. De Lilla Previously Approved Budget By Council Previous Year Carryforward Amendment 100% Beginning Fund Balance One -Time Ca ital Fund 422 STORM Name: Account Number Description 2023 2024 2025 2026 2027 422.000.72.531.31.41.67 Interfund Services $ 16,795 $ $ $ $ 422.000.72.594.31.41.00 Capital Profesional Services 15,000 422.000.72.594.31.65.20 Construction Projects 85,000 Total Expenditure Increase Decrease $ 116,795 1 $ $ $ $ Revenue Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 $ $ $ $ S Total Revenue Increase Decrease $ S $ $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 422.000.308.00.000.00 Beginning Fund Balance $ 116,795 $ $ $ $ Total Ending Fund Balance Increase Decrease S 116,795 S $ $ $ 31 Packet Pg. 549 2023 Carryforward Budget Amendment 9.2.b Budget Amendment for: 2023 Carryforward Description: Budget Amendment Type Date of Discussion or Budget Approval? How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Annual sewer replacement project portion of construction delayed to early 2023. 2022 funds moved to 2023. Public Works Phase 9 Sanitary Sewer Michele F. De Lilla Previously Approved Budget By Council 2022 Adopted Budget Nov 17 2021 100% Beginning Fund Balance One -Time Ca ital Fund 423 SEWER / TREATMENT Name: PLANT Account Number Description 2023 2024 2025 2026 2027 423.000.75.535.80.41.67 Interfund Services $ 40,000 $ $ $ $ 423.000.75.594.35.41.00 Capital Profesional Services 30,000 423.000.75.594.35.65.30 Construction Projects 580,000 Total Expenditure Increase Decrease $ 650,000 1 $ $ $ $ Revenue Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 $ S $ $ S Total Revenue Increase Decrease $ $ $ $ S Beginning Fund Balance Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 423.000.308.00.000.00 Beginning Fund Balance $ 650,000 $ $ $ $ Total Beginning Fund Balance Increase(Decrease) $ 650,000 $ $ $ $ 32 Packet Pg. 550 9.3 City Council Agenda Item Meeting Date: 02/21/2023 City of Edmonds and Boys & Girls Club of Snohomish County Ground Lease Agreement Staff Lead: Angie Feser Department: Parks, Recreation & Human Services Preparer: Angie Feser Background/History The City of Edmonds and the Boys & Girls Club of Snohomish County (BGCSC) have an existing Building Use Lease through 2025 based on conditions prior to the Civic Center Playfield site improvements. This new ground lease agreement reflects not only the new site improvements but also includes the contingency of the BGCSC to demolish the existing city -owned building and construct a new facility in the allocated 12,000 square foot area within the park. This option has been conveyed by the BGCSC as their intention in the near future. This agreement was negotiated, reviewed and approved by city staff and legal counsel as well as BGCSC's Executive Director and legal counsel. Staff Recommendation Staff recommends the City Council approve the proposed ground lease agreement between the City of Edmonds and the Boys & Girls Club of Snohomish County as proposed. Narrative The Boys and Girls Club of Snohomish County has occupied the Field House since 1968 with an initial arrangement with the Edmonds School District. Although the property was not purchased by the City of Edmonds in until 2016, the City had a property lease with the School District starting in 1975 for the entire park site including the Field House. In 2010, the City and BGCSC entered into a five (5) year building use agreement for the Club's use of the Field House. This agreement included a five (5) year extension clause which was executed in both 2015 and 2020 with the current agreement expiring in 2025. Attachments: City of Edmonds - Boys and Girls Club Ground Lease FINAL Signed BGCSC Packet Pg. 551 9.3.a GROUND LEASE CITY OF EDMONDS AND BOYS & GIRLS CLUBS OF SNOHOMISH COUNTY Packet Pg. 552 9.3.a TABLE OF CONTENTS LISTOF EXHIBITS..................................................................................................................... ii GROUNDLEASE......................................................................................................................... 1 SECTION 1. AGREEMENT TO LEASE PROPERTY.......................................................... 1 SECTION2. TERM..................................................................................................................... 2 SECTION3. RENT.................................................................................................................... 2 SECTION 4. BGCSC'S OTHER OBLIGATIONS .............................. ............................. 3 SECTION 5. CITY AUTHORITY AND OBLIGATIONS...................................................... 5 SECTION 6. INDEMNITY, INSURANCE................................................................................ 5 SECTION7. DEFAULT............................................................................................................. 8 SECTION 8. REPRESENTATIONS....................................................................................... 10 SECTION 9. GENERAL PROVISIONS................................................................................. 10 Packet Pg. 553 9.3.a LIST OF EXHIBITS EXHIBIT A: Property Description/Boys & Girls Club Footprint EXHIBIT B: Schematic of adopted Civic Park Master Plan EXHIBIT C: Civic Park Design Guidelines Packet Pg. 554 9.3.a GROUND LEASE CITY OF EDMONDS / BOYS & GIRLS CLUBS OF SNOHOMISH COUNTY THIS GROUND LEASE (this "Lease"), effective the day of , 2023 ("Effective Date") is between the CITY OF EDMONDS, a municipal corporation of the State of Washington (the "City"), and the BOYS & GIRLS CLUBS OF SNOHOMISH COUNTY, a nonprofit corporation under the laws of the State of Washington (the "BGCSC"). WHEREAS, the City and the BOYS & GIRLS CLUBS OF SNOHOMISH COUNTY entered into a Lease dated October 29, 2015, the Term of which was scheduled to expire in 2021 unless extended by one or both of the two five-year extensions in that Lease (the "2015 Lease"). WHEREAS, the 2015 Lease encompasses the same real property as this Lease and the parties intend that this Lease supersede the 2015 Lease. The parties, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, and intending to be legally bound by the terms and conditions of this Lease, agree as follows: SECTION 1. AGREEMENT TO LEASE PROPERTY 1.1 Agreement to Lease and Description of Prapem. The City hereby leases to the BGCSC and the BGCSC leases from the City that certain real property described and shown on Exhibit A attached hereto located thereon or to be located thereon (the "Property"). The footprint for the ground lease consists of a 12,000-sf area on the Civic Park site, as shown in Exhibit B, Civic Park Master Plan. The BGCSC will own and have the option to propose a plan to accommodate a 20,000-sf new construction building onsite, with the addition of required infrastructure improvements, utilities, landscaping and any other enhancements located on the Property or to be located on the Property during the term of this Lease. This will need to be consistent with the adopted Civic Park Master Plan (see Exhibit B) and the Civic Park Design Guidelines (see Exhibit Q. As used in this Lease, the term "Improvements" shall mean all buildings, driveways, infrastructure improvements, utilities, landscaping and any other enhancements located on the Property or to be located on the Property during the term of this Lease and made to the Property by the BGCSC. 1.2 Use of the Property. 1.2.1 Allowed Uses of the Pro e by the BGCSC. Except as otherwise provided herein, the BGCSC shall use the Property for the purpose of operating a non-profit community resource center serving the needs of the local youth members of the community. 1.2.1.1 Notwithstanding the foregoing, the BGCSC may from time to time utilize portions of the Property for revenue -generating activities including, but not limited to, rentals and events; provided, that all revenues generated therefrom are utilized by the BGCSC exclusively for the purposes set forth in Section 1.2.1, above. CES\21798\0001 \01198017.v 1 Packet Pg. 555 9.3.a 1.2.2 Allowed Uses of the Property by the City. The City of Edmonds may be given access to the building so it may offer recreational and other programs to the public. A separate operating agreement will be created to determine City use and City funding. The City will be allowed use as mutually agreed upon with the Lessee. The City and the BGCSC agree to meet on a regular on -going basis to review the schedule and plan for uses for both parties other than what is outlined in this section. The City also will remain the responsible and controlling party for the grounds surrounding the building. The BGCSC acknowledges that the grounds surrounding the building are a public park and shall remain open to the public subject to the City's reasonable regulations related to uses, hours, etc. SECTION 2. TERM 2.1 Initial Term. The term of this Lease ("Lease Term") shall extend for a period of Forty (40) years commencing on January 1, 2023, and terminating on December 31, 2062, subject to the right of the BGCSC to extend the Lease Term as provided herein. 2.2 Extension Term. The Lease Term may be extended by the BGCSC for one additional period of fifteen (15) years. 2.2.1 Conditions of Extension. In order for the BGCSC to extend the Lease Term, it shall: (i) not be in material default at the time of providing notice of its Lease Extension and thereafter; (ii) it shall provide written notice of its Lease Extension at least one hundred eighty (180) days prior to the expiration of the Lease Term. 2.2.2 Process for Extension. No sooner than three hundred sixty-five (365) days and no later than one hundred eighty (180) days prior to the expiration of the Lease Term, the BGCSC shall provide written notice of its intention to exercise the Extension Term. The City and the BGCSC shall meet no later than one hundred twenty (120) days prior to the expiration of the Lease Term to confirm the Extension Term, discuss any matters pertaining thereto and sign a Lease Addendum incorporating the Extension Term and any mutually acceptable matters pertaining to the Extension Term. SECTION 3. RENT 3.1 Rent. In consideration for the use of the Property as specified in this Lease, the BGCSC shall pay to the City a total payment of Ten Dollars ($10.00) per year, and such sum shall be paid within ten (10) days from the date of execution of this Lease and within ten (10) days following January 1 St of each calendar year of each year during the Term of this Lease. The parties mutually agree and acknowledge that the BGCSC's operation of the BGCSC upon the Property effectuates a fundamental government purpose and public benefit such as to obviate the necessity of additional rental payment compensation. Furthermore, because the BGCSC's mission is to enrich the social, physical, and intellectual wellbeing of youth, the City is able to lease the Property to the BGCSC for less than fair market value under the poor and infirm exception to the constitutional (Article 8, Section 7) prohibition on gifting or loaning of public funds. 2 CES\21798\0001\01198017.v1 Packet Pg. 556 9.3.a SECTION 4. BGCSC'S OTHER OBLIGATIONS 4.1 Construction of Improvements. 4.1.1 City Approval and Ownership. The BGCSC shall undertake no demolition, construction, alteration, or changes ("Work") on or to the Property without the prior written consent of the City, which shall be within the discretion of the City to withhold or deny. Consent shall not be unreasonably denied. In applying its discretion, the City shall consider, among other factors deemed relevant by the City Council, the intended uses of the Property as described in Section 1.2 as well as the Property's functionality as a park. The City will allow the BGCSC to consider three (3) options: (1) improve existing facility; (2) add to existing facility; or (3) demolish existing facility and build new facility; however, the proposal must be consistent with the Civic Park Master Plan and Civic Park Design Guidelines and will be subject to City Council approval. The consent contemplated in this subsection 4.1.1 is separate and apart from the City's regulatory authority and the discretion to withhold or deny approval under this subsection 4.1.1 is not limited in the same way that the City's regulatory discretion is limited. Any deviation from approved plans must also be approved, in writing, by the City. Improvements constructed by the BGCSC during the term of this Lease shall be considered the 13GCSC's property until the date this Lease is terminated. Upon termination of the Lease Term, together with Extension, if applicable, all improvements located on the Property shall become the property of the City, excepting trade fixtures, which may be removed by the BGCSC at its option. The BGCSC will bring forth the schematic design of the facility, including its footprint on the Property, to the City Council for approval. The City Council will consider in a reasonable time frame not to exceed 60 days, and may opt to hold one or more public hearings on the schematic design prior to taking action. The BGCSC agrees not to proceed with the design development phase of the design process until the schematic design of the facility, including its footprint on the Property, is approved by the City Council. The BGCSC will also bring forth the design development phase drawings of the facility to the City Council for approval. The BGCSC agrees not to proceed with the construction document phase of the design process until the drawings from the design development phase have been approved by the City Council. Any proposed substantive design changes that are inconsistent with a previous design approval (schematic or design development), including proposed changes to the facility's footprint on the Property, shall also be subject to City Council approval and shall be returned to the City Council as soon as practicable and not be deferred until the approval of the next phase. In the event there are any disputes that arise concerning decisions made by the City under this Section 4.1.1, those disputes shall be subject to the dispute resolution provisions in Section 9.18. 4.1.2 Permits. Once approvals have been given by the City under 4.1.1, above, no Work may commence until the BGCSC obtains and delivers to the City copies of all necessary governmental permits. The BGCSC must also supply the City with a copy of any occupancy permit required and any certification required by the fire marshal, prior to the BGCSC's occupancy of the Property. 4.1.3 Construction Schedule. The consent to perform work in section 4.1.1 must be given within three (3) years of the signing of this Lease. Construction Work must be completed within three (3) years of the receipt of consent to perform the Work obtained under Section 4.1.1. If construction is begun within one (1) year of the receipt of consent and diligently performed CES\21798\0001 \01198017.v 1 Packet Pg. 557 9.3.a thereafter, the City will grant the BGCSC a one (1) year extension to complete construction, if needed, so long as the BGCSC notifies the City of its need for additional time at least thirty (30) days in advance of the completion deadline. Failure to complete construction within the specified time shall be an event of default under Section 7.1 unless any delay in construction occurred as a result of failure by the City to allow the BGCSC's construction to commence in a timely manner in which case, the BGCSC shall be given a commensurate amount of time for completion of construction. All Work done on the Property at any time during the term of this Lease must be done in a good workman -like manner and in accordance with all applicable laws and all building, land use, and other permit requirements. All Work shall be done with reasonable dispatch. If requested by the City, within thirty (30) days after the completion of any Work, the BGCSC shall deliver to the City complete and fully detailed as -built drawings of the completed Work, in both electronic and paper forms, prepared by an architect licensed by the State of Washington. All landscaping shall be designed by a landscape architect licensed in the State of Washington. 4.1.4 The BGCSC shall be responsible for all repairs for any and all impacts or damages attributable to the actions of the BGCSC and its invitees to City improvements of Civic Center Playfield and city street right-of-way and agrees to return improvements to their original condition at the start of the BGCSC project, including demolition and construction as deemed acceptable by the City. The BGCCSC shall submit for City review and approval a site access plan detailing how equipment and materials will be moved in and out of the construction site and how excavation, grading and construction adjacent to park and street improvements will minimize impact and prevent damages. 4.2 Maintenance. At all times during the Lease Term and Extension Term, if any, the BGCSC shall reasonably keep and maintain the BGCSC Improvements located on the Property in good repair and operating condition and shall make all necessary and appropriate preventive maintenance, repairs, and replacements. On each fifth anniversary of this Lease (meaning every five years), the City and the BGCSC shall conduct a thorough inspection of the BGCSC Improvements on the Property and City shall inform the BGCSC of any needed repairs, maintenance or clean-up to be done in order to maintain the quality of any of the BGCSC Improvements to the Property, reasonable wear and tear excepted. Such repairs, maintenance and clean-up shall be done with reasonable dispatch. Prior to entering into the Extension Term of this Lease such an inspection will also be required and all reasonable repairs and maintenance needed to be done must be done to the Improvements before the Extension Term of the Lease commences 4.3 No Liens. The BGCSC agrees to pay, when due, all sums for labor, services, materials, supplies, utilities, furnishings, machinery, or equipment which have been provided to the Property. If any lien is filed against the Work which the BGCSC wishes to protest, then the BGCSC shall immediately deposit cash with the City, or procure a bond acceptable to the City, in an amount sufficient to cover the cost of removing the lien from the Work. Failure to remove the lien or furnish the cash or bond acceptable to the City within thirty (30) days shall constitute an event of default under this Lease and the City shall automatically have the right, but not the obligation, to pay the lien in full with no notice to the BGCSC and the BGCSC shall immediately reimburse the City for any sums so paid to remove any such lien. The BGCSC shall not encumber the Property or any Improvements thereon without prior written approval of the City. The BGCSC shall obtain a performance bond in the full amount of the contract it has signed with its contractor to complete the facility and provide such performance bond to the City prior to demolition of the 0 CES\21798\0001 \01198017.v 1 Packet Pg. 558 9.3.a existing facility. The performance bond shall ensure that the construction of the facility is completed and that all workers, contractors, subcontractors, and suppliers will be paid. 4.4 Utilities and Services. The BGCSC must make arrangements for all utilities and shall promptly pay all utility charges before they become delinquent. The BGCSC is solely responsible for verifying the existence, location, capacity and availability of all utilities it may need for the BGCSC's planned use of the Property. The BGCSC shall be solely responsible for the cost of extending any existing utility lines into the Property. The Property, as made available to the BGCSC by the City, shall include utility access for water, sewer, electrical power and telephone to the edge (back of curb) of the Property. The BGCSC shall be solely responsible for securing all permits and for meeting all requirements necessary to achieve all of the above. 4.5 Ste. Any signs erected by the BGCSC must comply with all local sign ordinances. The BGCSC shall remove all signs and sign hardware upon termination of this Lease and restore the sign location(s) to its (their) former state(s) unless the City elects to retain all or any portion(s) of the signage. Signage requirements may reasonably change during the term and, to maintain uniformity and continuity, the BGCSC will comply with any new sign code requirements within a reasonable time after the adoption of such new requirements. SECTION 5. CITY AUTHORITY AND OBLIGATIONS 5.1 Delivery of Property. The BGCSC shall have the right to possession of the Property as of the Commencement Date. In the event the City shall permit the BGCSC to occupy the Property prior to the Commencement Date, such occupancy shall be subject to all provisions of this Lease. Early or delayed possession shall not advance or defer the Expiration Date of this Lease. 5.2 Quiet Enjoyment. Subject to the BGCSC performing all of the BGCSC's obligations under this Lease and subject to the City's rights under this Lease and its rights of condemnation under Washington law, the BGCSC's possession of the Property will otherwise not be disturbed by the City. Any sublease shall be subject to prior approval by the City and, if approval is granted, this quiet enjoyment provision shall apply to the BGCSC's sub -lessees. 5.3 Condition of Property. The City makes no warranties or representations regarding the condition of the Property, including, without limitation, the suitability of the Property for the BGCSC's intended uses or the availability of accessible utilities or roadways needed for the BGCSC's intended purposes. The BGCSC has inspected the Property, conducted its own feasibility and due diligence analysis, and accepts the Property in "AS IS" condition, upon taking possession. SECTION 6. INDEMNITY, INSURANCE 6.1 General Indemnity. Upon the Commencement Date of this Lease, the BGCSC agrees to defend (using legal counsel reasonably acceptable to the City), indemnify, and hold the City harmless from and against any and all actual or alleged claims, suits, actions, or liabilities for injury or death of any person, or for loss or damage to property, damages, expenses, costs, fees (including, but not limited to, attorney, accountant, paralegal, expert, and escrow fees), fines, CES\21798\0001 \01198017.v 1 Packet Pg. 559 9.3.a and/or penalties (collectively "Costs"), which may be imposed upon or claimed against the City, and which, in whole or in part, directly or indirectly, arise from or are in any way connected with the BGCSC's use of the Property, or from the conduct of the BGCSC's business, or from any activity, work or thing done, permitted, or suffered by the BGCSC in or about the Property; this includes any act, omission or negligence of the BGCSC, its sub -lessees, or its event space renters; any use, occupation, management or control of the Property by the BGCSC; any condition created in, on or about the Property by the BGCSC, an agent, sub -lessee, or event space renter, including any accident, injury or damage occurring in, on or about the Property after the Effective Date; any breach, violation, or nonperformance of any of the BGCSC's obligations under this Lease by the BGCSC, its sub -lessees, or event space renters; any damage caused by the BGCSC, its sub -lessees, or event space renters on or to the Property. The BGCSC's obligations and liabilities hereunder shall commence on the Effective Date of this Lease, if earlier than the Commencement Date and if caused by the activities of the BGCSC or its agents or invitees on the Property. As used herein, the indemnification provided by the BGCSC is intended to include indemnification for the actions of the BGCSC and its employees and other agents and all of the BGCSC's sub -lessees, event space renters and all of their respective employees and other agents. The BGCSC's obligations to indemnify, defend and hold harmless the City hereunder include indemnification of the employees, agents and elected officials of the City. The City covenants to protect, save and indemnify the BGCSC, its elected and appointed officials, volunteers, members and employees while acting within the scope of their duties as such, and hold the same harmless from and against all claims, demands and causes of action of any kind or character, including the cost of defense thereof, brought by the City's employees or third parties on account of personal injuries, death or damage to property arising out of the City's obligations under this Lease or in any way resulting from the willful or negligent acts or omissions of the City and/or its agents, employees or respresentatives. 6.2 Insurance Requirements. The BGCSC shall procure and maintain for the duration of the Lease insurance against claims for injuries to persons or damage to property which may arise from or in connection with the BGCSC's operation and use of the leased Property. The BGCSC's maintenance of insurance as required by the Lease shall not be construed to limit the liability of the BGCSC to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. The amounts listed indicate only the minimum amounts of insurance coverage the City is willing to accept to help insure full performance of all terms and conditions of this Lease. All insurance required by the BGCSC under this Lease shall meet the following minimum requirements: 6.2.1 Certificates: Notice of Cancellation. On or before the Commencement Date, the BGCSC shall furnish the City with original certificates and a copy of any amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the existence of all insurance required under Section 6.3. Thereafter, the City must receive notice of the expiration or renewal of any policy at least thirty (30) days prior to the expiration or cancellation of any insurance policy; provided, that the BGCSC shall provide the City with written notice of any policy expiration or cancellation, within two business days of its receipt of such notice. No insurance policy may be canceled, revised, terminated or allowed to lapse without at least thirty (30) days prior written notice being given to the City. Insurance must be maintained without any lapse in coverage during the entire Lease Term and Extension Term, if 0 CES\21798\0001\01198017.v 1 Packet Pg. 560 9.3.a any. Insurance shall not be canceled without the City's consent. The City shall also be given copies of the BGCSC's policies of insurance, upon request. 6.2.2 Additional Insured. The City shall be named as an additional insured in each required policy using ISO Additional Insured -Managers or Lessors of Premises Form CG 20 11 or a substitute endorsement providing equivalent coverage and, for purposes of damage to the Property, as a loss payee to the extent of its interest therein. Such insurance shall not be invalidated by any act, neglect or breach of contract by the BGCSC and shall not in any way be construed by the carrier to make the City liable for payment of any of the BGCSC's insurance premiums. 6.2.3 Primary Coverage. The required policies are to contain, or be endorsed to contain, that they shall be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the BGCSC's insurance and shall not contribute with it. 6.2.4 Company Rating. All policies of insurance must be written by companies having an A.M. Best rating of not less than A: VII. The City may, upon thirty (30) days' written notice to the BGCSC, require the BGCSC to change any carrier whose rating drops below such rating. 6.3 Required Insurance. At all times during this Lease, the BGCSC shall provide and maintain the following types of coverage: 6.3.1 Commercial General Liabilitv Insurance. The BGCSC shall maintain an occurrence form commercial general liability policy (including coverage for broad form contractual liability; and personal injury liability) for the protection of the BGCSC and the City, insuring the BGCSC and the City against liability for damages because of personal injury, bodily injury, death, or damage to property, including loss of use thereof, and occurring on or in any way related to the Property or occasioned by reason of the operations of the BGCSC. Such coverage shall name the City as an additional insured using ISO Additional Insured -Managers or Lessors of Premises Form CG 20 11 or a substitute endorsement providing equivalent coverage. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be written on Insurance Services Office (ISO) occurrence form CG 00 01 and shall cover premises and contractual liability. 6.3.2 Property Insurance. The BGCSC shall maintain, in full force and effect during the Lease Term, "All Risk" property insurance covering all buildings, fixtures, equipment, and all other Improvements located on the Property. Coverage shall be in an amount equal to One Hundred Percent (100%) of the new replacement value thereof with no coinsurance provisions. 6.3.3 Builder's Risk. The BGCSC shall maintain, in full force and effect during construction of the BGCSC's facility described in this Lease, Builders Risk insurance covering interests of the BGCSC, the City, the Contractor, Subcontractors, and Sub -subcontractors in the Work. Builders Risk insurance shall be on an all-risk policy form and shall insure against the perils of fire and extended coverage and physical loss or damage including flood, earthquake, theft, 7 CES\21798\0001 \01198017.v 1 Packet Pg. 561 9.3.a vandalism, malicious mischief, collapse, temporary buildings and debris removal. Coverage shall include: 1) formwork in place; 2) all materials and equipment on the Property; 3) all structures including temporary structures; and 4) all supplies related to the Work being performed. The insurance required hereunder shall have a deductible of not more than Five Thousand Dollars ($5,000), which will be the responsibility of the Contractor. Higher deductibles for flood and earthquake perils may be accepted by the City upon written request by the Contractor and written acceptance by the City. Any increased deductibles accepted by the City will remain the responsibility of the Contractor. The Builders Risk insurance shall be maintained until final acceptance of the Work. 6.4 Waiver of Subrogation. The BGCSC and the City hereby release and discharge each other from all claims, losses and liabilities arising from or caused by any hazard covered by property insurance on or in connection with the Property or said facility. This release shall apply only to the extent that such claim, loss or liability is covered by insurance. 6.5 Periodic Review. The City shall have the right to periodically review the limits and terms of insurance coverage. In the event the City determines that such limits and/or terms should be changed, the City will give the BGCSC a minimum of thirty (30) days' notice of such determination and the BGCSC shall modify its coverage to comply with the new insurance requirements of the City. The City agrees that it shall be reasonable in any coverage change required, and that such change will be in accordance with standard market requirements for the BGCSC's facilities or similar activity centers. The BGCSC shall also provide the City with proof of such compliance by giving the City an updated certificate of insurance within thirty (30) days. 6.6 Failure to Maintain Insurance. Failure on the part of the BGCSC to maintain the insurance as required shall constitute a material breach of lease, upon which the City may, after giving five (5) business days' notice to the BGCSC to correct the breach, terminate the Lease or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand. SECTION 7. DEFAULT 7.1 BGCSC Default. 7.1.1 The occurrence of any one or more of the following shall constitute a material default and breach of this Lease by the BGCSC: 7.1.1.1 Vacating the Propert . The vacation or abandonment of the Property by the BGCSC for more than thirty (30) days. 7.1.1.2 Failure to Pay Rent. The failure bythe BGCSC to make anypayment of rent or any other payment required to be made by the BGCSC under this Lease, as and when due, where such failure shall continue for a period of thirty (30) days after written notice thereof by the City to the BGCSC. 7.1.1.3 Unpermitted Use of the Property. The use of the Property for any purpose not authorized by Section 1.2.1 of this Lease where such unpermitted use of the Property CES\21798\0001\01198017.v1 Packet Pg. 562 9.3.a shall continue for a period of thirty (30) days after written notice thereof shall be grounds for default. 7.1.1.4 Failure to Perform. Failure by the BGCSC to observe or perform any of the covenants or provisions of this Lease to be observed or performed by the BGCSC, specifically including, without limitation, the BGCSC's utilization of the Property for purposes materially inconsistent with those set forth in this Lease where such failure shall continue for a period of thirty (30) days after written notice thereof from the City to the BGCSC; provided, that if the nature of the BGCSC's default is such that more than thirty (30) days are reasonably required for its cure, then the BGCSC shall not be deemed to be in default if the BGCSC shall commence such cure within the thirty (30) day period and thereafter diligent prosecute such cure to completion. Notice shall specify the portion of the lease the BGCSC has failed to perform. 7.1.2 Remedies in Default. In the event of any default or breach by the BGCSC under this Lease, in addition to any other remedies at law or in equity, the City may: 7.1.2.1 Terminate the Lease. Terminate the BGCSC's right to possession of the Property by providing written notice of at least ninety (90) days; 7.1.2.2 Continue the Lease. Maintain the BGCSC's right to possession, in which case the Lease shall continue in effect whether or not the BGCSC shall have abandoned the leased Property. In such event, the City shall be entitled to enforce all landlord's rights and remedies under this Lease; and/or 7.1.2.3 Other remedies. Pursue any other remedy now or hereafter available to a landlord under the laws of the State of Washington. The City expressly reserves the right to recover from the BGCSC any and all actual expenses, costs and damages caused in any manner by reason of the BGCSC's default or breach. 7.1.3 Legal Action. If either party commences legal action relating to this lease, its terms, conditions or enforcements thereof, the prevailing party shall be entitled to all reasonable costs and attorney's fees incurred in bringing such action. Venue for any such legal action shall lie exclusively in Snohomish County Superior court. 7.2 Default by the City. The City shall not be in default unless the City fails to perform obligations required of the City under this Lease within a reasonable time, but in no event later than thirty (30) days after written notice by the BGCSC to the City; provided, that if the nature of the City's obligation is such that more than thirty (30) days are required for performance, then the City shall not be in default if the City commences performance within such thirty (30) day period and thereafter diligently prosecutes the same to completion. The notice shall specify the portion of the Lease that the City has failed to perform and the action that the BGCSC seeks to be taken by the City to prevent the default. The BGCSC further agrees not to invoke any remedies until such thirty (30) days have elapsed. CES\21798\0001 \01198017.v 1 Packet Pg. 563 9.3.a SECTION 8. REPRESENTATIONS 8.1 Representations of the BGCSC. 8.1.1 The BGCSC is a duly organized and legally existing corporation under the laws of the State of Washington. 8.1.2 The BGCSC's execution, delivery and performance of all of the terms and conditions of this Lease have been duly authorized by all requisite corporate action on the part of the BGCSC. This Lease constitutes the BGCSC's legal, valid and binding obligations, enforceable against the BGCSC in accordance with its terms subject to the effects of bankruptcy, insolvency, fraudulent conveyance or similar laws affecting creditor's rights and to equitable principles. Execution of the Lease does not conflict with any provision of the BGCSC's Articles of Incorporation, Bylaws or other corporate documents. 8.1.3 There is no claim, action, proceeding or investigation pending or, to the actual knowledge of the BGCSC, threatened in writing, nor is there any legal determination or injunction that calls into question the BGCSC's authority or right to enter into this Lease or perform the obligations specified in the Lease. 8.1.4 The BGCSC has not employed any broker, finder, consultant or other intermediary in connection with the Lease who might be entitled to a fee or commission in connection with the BGCSC and the City entering into the Lease. 8.2 Representations of the City. 8.2.1 The City is a municipal corporation duly organized, validly existing and in good standing under the laws of the State of Washington, with full power and authority to own and lease the Property. The City has the power to enter into and perform its obligations pursuant to this Lease. 8.2.2 The City's execution, delivery and performance of this Lease have been duly authorized consistent with its requirements under Washington law. 8.2.3 There is no claim, action, proceeding or investigation pending or, to the actual knowledge of the City, threatened in writing, nor is there any outstanding judicial determination or injunction that calls into question the City's authority or right to enter into this Lease. SECTION 9. GENERAL PROVISIONS 9.1 No Partnership. It is understood and agreed that this Lease does not create a partnership or joint venture relationship between the City and the BGCSC. The City assumes no liability hereunder or otherwise for the operation of the business of the BGCSC. The provisions of this Lease with reference to rents are for the sole purpose of fixing and determining the total rents to be paid by the BGCSC to the City. 10 CES\21798\0001 \01198017.v 1 Packet Pg. 564 9.3.a 9.2 Governing Law. This Lease shall be governed and construed according to the laws of the State of Washington, without regard to its choice of law provisions. Venue shall be in Snohomish County. 9.3 No Benefit to Third Parties. The City and the BGCSC are the only parties to this Lease and as such are the only parties entitled to enforce its terms. Nothing in this Lease gives or shall be construed to give or provide any benefit, direct, indirect, or otherwise to third parties. Nothing in this Lease shall be construed as intending to create a special relationship with any third party; neither the City not the BGCSC intend to create benefits in favor of any third parties as a result of this Lease. 9.4 Notices. All notices required or desired to be given under this Lease shall be in writing and may be delivered by hand delivery, in certain cases sent by facsimile, or by placement in the U.S. mail, postage prepaid, as certified mail, return receipt requested, addressed to the City at: And to the BGCSC at: City of Edmonds 121 5th Avenue North Edmonds, Washington 98020 Attn: City Clerk Boys & Girls Clubs of Snohomish County 8223 Broadway — Ste 100 Everett, Washington 98203 Attn: Executive Director Any notice delivered by hand delivery shall be conclusively deemed received by the addressee upon actual delivery; any notice delivered by certified mail as set forth herein shall be conclusively deemed received by the addressee on the third Business Day after deposit. The addresses to which notices are to be delivered may be changed by giving notice of such change in accordance with this notice provision. 9.5 Time of the Essence. Time is of the essence in the performance of and adherence to each and every covenant and condition of this Lease. 9.6 Non -waiver. Waiver by the City or the BGCSC of strict performance of any provision of this Lease shall not be deemed a waiver of or prejudice the City's or the BGCSC's right to require strict performance of the same provision in the future or of any other provision. 9.7 Survival. Any covenant or condition (including, but not limited to, indemnification agreements), set forth in this Lease, the full performance of which is not specifically required prior to the expiration or earlier termination of this Lease, and any covenant or condition which by their 11 CES\21798\0001 \01198017. v 1 Packet Pg. 565 9.3.a terms are to survive, shall survive the expiration or earlier termination of this Lease and shall remain fully enforceable thereafter. 9.8 Partial Invalidity. If any provision of this Lease is held to be invalid or unenforceable, the remainder of this Lease, or the application of such provision to persons or circumstances other than those to which it is held invalid or unenforceable, shall not be affected thereby, and each provision of this Lease shall be valid and enforceable to the fullest extent permitted by law. 9.9 Calculation of Time. All periods of time referred to in this Lease shall include Saturdays, Sundays, and legal holidays. However, if the last day of any period falls on a Saturday, Sunday, or legal holiday, then the period shall be extended to include the next day which is not a Saturday, Sunday or legal holiday. "Legal Holiday" shall mean any holiday observed by the Federal Government. As used in this Lease, "Business Days" shall exclude Saturdays, Sundays, legal holidays and the week between December 25 and January 1. 9.10 Headinp-s. The article and section headings contained herein are for convenience in reference and are not intended to define or limit the scope of any provisions of this Lease. 9.11 Exhibits Incorporated by Reference. All Exhibits attached to this Lease are incorporated by reference herein for all purposes. 9.12 Modification. This Lease may not be modified except by a writing signed by the parties hereto. 9.13 Engagement of Brokers. The BGCSC and the City each represent to one another that if a broker's commission is claimed, the party who engaged the broker shall pay any commission owed and shall defend, indemnify and hold the other party harmless from any such claim. 9.14 Right of Parties and Successors in Interest. The rights, liabilities and remedies provided for herein shall extend to the heirs, legal representatives, successors and, so far as the terms of this Lease permit, successors and assigns of the parties hereto. The words "City" and "BGCSC" and their accompanying verbs or pronouns, wherever used in this Lease, shall apply equally to all persons, firms, or corporations which may be or become such parties hereto. 9.15 Execution of Multiple Counterparts. This Lease may be executed in two or more counterparts, each of which shall be an original, but all of which shall constitute one instrument. 9.16 Defined Terms. Capitalized terms shall have the meanings given them in the text of this Lease. 9.17 No Limit on City's Powers. Nothing in this Lease shall limit, in any way, the power and right of the City to exercise its governmental rights and powers, including its powers of eminent domain. 12 CES\21798\0001 \01198017.v 1 Packet Pg. 566 9.3.a 9.18 Non -Binding Mediation. Should any dispute arise between the parties to this Lease, other than a dispute regarding the failure to pay Rent or other payments (including taxes) as required by this Lease, it is agreed that any such dispute will be submitted to a mediator prior to litigation. The parties agree to exercise good faith efforts to agree on a mediator and to resolve disputes covered by this section through the mediation process. The parties agree that the mediation will be conducted through Judicial Dispute Resolution (JDR) in Seattle. If the parties cannot agree on a mediator, one shall be appointed by JDR. The mediation fee shall be shared equally by the City and the BGCSC. Either party may commence the mediation process by contacting JDR and notifying the other party by mail. The mediation shall become binding upon the parties only upon the execution of a settlement agreement based on the mediator's recommendation. If a party refuses to participate in the mediation process, either by not paying the mediation fees or not appearing for mediation, the Superior Court may issue an appropriate enforcement order or sanction relating to this mediation provision in its discretion. 9.19 This Lease Supersedes. This Lease shall replace and supersede the 2015 Lease. The parties hereby terminate the 2015 Lease in its entirety as of the effective date of this Lease. 9.20 Recordinig. A Memorandum of this Lease may be recorded after execution by the parties. 9.21 Entire Agreement. This Lease represents the entire agreement between the City and the BGCSC relating to the BGCSC's leasing of the Property. It is understood and agreed by both parties that neither party nor an official or employee of a party has made any representations or promises with respect to this Lease or the making or entry into this Lease, except as expressly set forth in this Lease. No claim for liability or cause for termination shall be asserted by either party against the other for, and neither party shall be liable by reason of, any claimed breach of any representations or promises not expressly set forth in this Lease; all oral agreements with the parties are expressly waived by both parties. This Lease has been extensively negotiated between the parties. Therefore, no alleged ambiguity or other drafting issues of the terms of this Lease shall be construed, by nature of the drafting, against either party. IN WITNESS HEREOF, the parties have subscribed their names hereto effective as of the day, month and year first written above. LESSEE: LESSOR: BOYS & GIRLS CLUBS CITY OF EDMONDS OF SNQ COUNTY r Bill Tsoukalas, Executive Director 13 CES\21798\0001 \01198017. v 1 Mike Nelson, Mayor APPROVED BY CITY COUNCIL ON: Packet Pg. 567 9.3.a ATTEST: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney STATE OF WASHINGTON ) ) ss. COUNTY OF SNOHOMISH ) I certify that I have evidence that Mike Nelson is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he was authorized to execute the instrument and acknowledged it as the Mayor of the City of Edmonds, to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. DATED: PRINTED NAME: NOTARY PUBLIC In and for the State of Washington. My commission expires: 14 CES\21798\0001 \01198017.V1 Packet Pg. 568 9.3.a STATE OF WASHINGTON ) ) ss. COUNTY OF SNOHOMISH ) I certify that I have evidence that Bill Tsoukalas is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that s/he was authorized to execute the instrument and acknowledged it as the Executive Director of the Boys & Girls Clubs of Snohomish County, to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. DATED; �� ( d G SHE, ❑� Si gyp` PRINTED NAME: U° NOTARY �' NOTARY PUBLIC License No. 9W In and for the State of Washington. N' PL)BLIC Z My commission expires: 2-27-2024 Q 15 CE S\21798\0001 \01198017.V1 Packet Pg. 569 9.3.a u EXHIBIT "A" ©© ON M1' � frr f I C EXISTING BOYS & GIRLS CLUB BUILDING W Z W\ 103'-10" Co 13 EDMONDS CIVIC CENTER PLAYFIELD BOYS & GIRLS CLUB SITE FOOTPRINT ® a 0 5 10 20 40 NORTH WALKER MACY - FEBRUARY 2023 SCALE: 1 " = 20'-0" Packet Pg. 570 3 U � y L + % 06 C A �a Cu to _ _ C 0 E LU +� 0 Li PWf zo •I • � � tea" - �! I L L R �[. /i• !. 4 lei ! F, �. 1 i _ — Packet Pg. 571 EXHIBIT "C" 9.3.a WALKERI MACY LANDSCAPE ;RCH TECTURE M To: Carrie Hite, City of Edmonds Topic: Boys & Girls Club Design Date: 09/11/2018 Guidelines From: Walker Macy Project: Edmonds Civic Center Playfield Project #: P3282.04 SD -CA CIVIC CENTER PLAYFIELD DESIGN GUIDELINES Site Design — Sidewalk Zones and Streetscape Features Intent. To produce a streetscape that is safe, convenient, comfortable and appealing for people on foot. 1. Sidewalk materials and design shall meet and match the surrounding park and the design established in the Civic Center Playfield Master Plan. 2. Amenity Area: Signs, street furniture, lighting, landscaping, etc., shall be located in the amenity area. Requirements for this area are associated with the Civic Field Master Plan 3. Clear Walkway Area: Sidewalk area shall maintain a clear 5 foot dimension for pedestrian travel. Signs, street furniture, planters and other amenities shall not encroach upon the clear walkway area. 4. Storefront Area: Sidewalk area outside the pedestrian travel area may be used for outdoor dining and/or display. Site Design - Service and Storage Intent. To reduce the visual impacts of storage, trash, and service areas. 1. Storage of trash and recycling and other goods shall be included within the building envelope. This standard does not apply to temporary uses such as material storage during construction or street vendors. 2. Any mechanical equipment located on the ground, roof, or wall -mounted and visible from the street, common areas, the park, or a public vantage point shall be screened. 3. All on -site service areas, loading zones, outdoor storage areas and similar activities shall be located in an area not visible from public streets and consider adjacent public spaces. Consideration shall be given to developing common service courts at the interior of blocks. Service areas should accommodate loading, trash bins, recycling facilities, storage areas, utility cabinets, utility meters, transformers, etc. Service areas shall be located and designed for easy 1213 3P.0 AVE. 5L!T6 yo _ I S-ATT_E.'A'A. J6101 Packet Pg. 572 9.3.a Edmonds Civic Center Playfield Design Guidelines 9/11 /2018 Page 2 of 6 access by service vehicles and for convenient access by each tenant. Any emissions of noise, vapor, heat or fumes shall be mitigated. Site Design — Public Spaces Intent. To provide an enhanced pedestrian experience by linking public plazas, courtyards and other gathering spaces. 1. Outdoor gathering spaces should be oriented toward the south (for solar exposure) when possible to create a more comfortable space. 2. Buffer plantings should be a minimum of 12' and align with the Civic Center Playfield plan. 3. Setbacks from the ROW shall meet City Code. Building Design — Prominent Entrances Intent: To ensure that entrances are easily identifiable and accessible from streets and sidewalks. 1. Locate primary entrances so that they are visible from the public right of way. The entry shall be marked by architectural elements such as canopies, ornamental lighting fixtures and/or fixed seating that offer visual prominence. 2. The finished floor of the ground floor shall have the same grade as the street sidewalk and/or adjacent public space and match with the Civic Center Playfield plan. 3. Ground level detail shall reinforce the character and attractiveness of the streetscape, provide pedestrian friendly amenities. Facades shall be designed to be pedestrian friendly through the inclusion of at least four of the following elements: a. Kick plates for storefront windows b. Projecting window sills c. Pedestrian -scale signage d. Exterior lighting sconces e. Containers for seasonal plantings f. Window box planters g. Benches and seat walls along 30% of the length of the facade h. Cafe tables and chairs on the south side of the building. i. Match Civic Center Playfield paving system. j. Brick, tile or stone work on the ground floor facade k. A feature not on the list that meets the intent and is approved by Director. Building Design — Transparency Zone Intent: To provide a visual connection between activities inside and outside of buildings. Packet Pg. 573 9.3.a Edmonds Civic Center Playfield Design Guidelines 9/11/2018 Page 3 of 6 On all streets: buildings shall include windows with clear vision glass on at least 60% of the area between two and twelve feet above grade for all ground floor building facades that are visible from an adjacent street or public space. If windows are not appropriate, decorative art (such as noncommercial murals or relief sculpture), significant architectural detailing, or wall -covering landscaping may be used, as approved by the COE. Building Design — Treatment of Blank Walls Intent. To soften the visual impact of any wall that does not have windows Any blank wall shall incorporate at least five of the following features: 1. An architectural plinth (a stone or masonry base at least 36" high) 2. Belt course(s) of masonry 3. A Green Wall. For the purposes of this subsection, a "Green Wall" is defined as a vertical trellis or cable/wire net systems installed as part of the building envelope system where climbing plants or cascading groundcovers are trained to cover these specially designed supporting structures (also commonly referred to as biowalls, vertical gardens, modular living walls). A Green Wall should be located in association with a raised planter at least 2 feet high and 3 feet wide integrated into the building design. A Green Wall shall be planted with climbing vines or plant materials sufficient to obscure or screen at least 60% of the wall surface within 3 years 4. Recesses at least 4 feet wide and 2 feet deep 5. Overhanging roof 6. Decorative tile work 7. Accent lighting 8. Artwork that does not contain a commercial message 9. Landscape planting bed at least 5 feet wide, or raised planter bed at least 2 feet high and three feet wide, in front of the wall. Such planting areas shall include plant materials sufficient to obscure or screen at least 60% of the wall surface within 3 years. The applicant shall utilize plant materials that complement the natural character of the Pacific Northwest; are adaptable to the climatic, topographic, and hydrologic characteristics of the site; and should include native species. 10. Seating (benches or ledges) 11. A feature not on the list that meets the intent, as approved by the City of Edmonds. Building Design — Massing and Articulation Intent. To reduce the apparent bulk of buildings and maintain a pedestrian scale, achieved through consistent building details and proportions on all sides to ensure a `Your -sided" quality to a building and upper -story features that improve the relationship between the upper stories and the street. 1. Buildings 30 feet in height and taller shall distinguish a "base" at ground level using articulation and materials such as stone, masonry, or decorative concrete. Packet Pg. 574 9.3.a Edmonds Civic Center Playfield Design Guidelines 9/11/2018 Page 4 of 6 2. The "top" of the building shall emphasize a distinct profile or outline with elements such as a projecting parapet, cornice, upper level step back or pitched roofline. 3. The "middle" of the building should be distinguished by a change in materials or color, windows, balconies, step backs and signage. 4. The design of the building shall provide consistent architectural details; colors and materials shall be consistent on all building walls. 5. Upper stories of buildings should maintain an expression line along the fagade-- such as a change of material, projections, or setbacks —to reduce the perceived building mass. Upper floor windows should be divided into individual units and not consist of a "ribbon" of glass. 6. Buildings shall include articulation along all facades Facade details and elements should be integral to the overall building design and should not appear added on. The purpose is not to create a regular rigid solution but rather to break up the mass in creative ways to add visual interest and to reduce a building's apparent scale. To provide interest and variation appropriately scaled to the building and all facades shall incorporate all of the following methods: a. Distinctive roof forms. b. Integrally textured, colored or patterned materials, such as stone or other masonry. c. Windows articulated with mullions, recessed windows, punched windows, etc., as well as application of complementary articulation around doorways and balconies. d. Landscaping: 1. Preferred: A Green Wall. For the purposes of this subsection, a "Green Wall" is defined as a vertical trellis or cable /wire net system installed as part of the building envelope system where climbing plants or cascading groundcovers are trained to cover these specially designed supporting structures (also commonly referred to as biowalls, vertical gardens, modular living walls). A Green Wall should be located in association with a raised planter at least 2 feet high and 3 feet wide integrated into the building design. A Green Wall shall be planted with climbing vines or plant materials sufficient to obscure or screen at least 60% of the wall surface within 3 years. 2. Alternative if the applicant can demonstrate to the satisfaction of the City of Edmonds that a Green Wall is not appropriate, alternative landscaping, architectural, or site design feature(s) of equal or better means of satisfying the intent may be allowed. 3. Architectural methods of breaking down the fagade, such as changes of plane or vertical fins. 4. A facade design that provides an alternative method for creating visual interest at the pedestrian level, reducing the perceived building mass, and meets the intent, may be approved by the City of Edmonds. Packet Pg. 575 9.3.a Edmonds Civic Center Playfield Design Guidelines 9/11/2018 Page 5 of 6 Building Design — Roofline and Roof Mounted Equipment Intent: To ensure that roof forms provide distinctive profiles and interest and to screen rooftop mechanical and communications equipment from the ground level of nearby streets and residential areas. To insure that a buildings mechanical equipment and/or other utility hardware is well screened from public view to enhance the buildings appearance. 1. Mechanical equipment shall be screened by an extended parapet wall or other roof form that is integrated with the architecture of the building. 2. No roofline ridge should run unbroken for more than 80 feet. 3. Mechanical equipment and/or other utility hardware for a building located on the roof, ground or wall mounted on the building, shall be screen from public view with architectural and/or landscape materials, or they shall be located so as not to be visible from any street, common areas, or public vantage point. 4. Screening shall be compatible with the building architecture (materials, color, and scale) and the surrounding landscaping. 5. When using landscaping to screen equipment, plants shall be arranged with a minimum of 50% coverage at time of installation and be able to grow to fully screen or shield the equipment within 3 years. 6. Screening with landscaping shall utilize plant materials that complement the natural character of the Pacific Northwest; are adaptable to the climatic, topographic, and hydrologic characteristics of the site; and that include native plant species whenever possible. Building Design — General Intent: To require additional features to be incorporated into higher density residential development when located adjacent to properties zoned for lower density single-family use in order to enhance the compatibility between uses. Mechanical equipment shall be screened by an extended parapet wall or other roof form that is integrated with the architecture of the building. 1. Incorporate at least four of the following architectural features: a. Recessed Entry b. Dormers c. Higher Quality Materials d. Distinctive Roof Forms e. Upper Level Balconies f. Gables g. Window Patterns h. A feature not on the list that meets the intent and is approved by the City of Edmonds. i. Flat blank walls shall not be visible from the street or common areas, or public vantage point. 2. Exterior cladding shall utilize masonry, concrete, and metal materials and color palette as approved by City of Edmonds for the use within the park. 3. Utilize sunscreens and metal canopies at entries and all glazed openings on south and west facades to match the character and materials of the restroom structures within the park. Packet Pg. 576 9.3.a Edmonds Civic Center Playfield Design Guidelines 9/11 /2018 Page 6 of 6 4. Integrate wood feature elements to match materials used at park shade structure. *Design Standards for the BD Zones remain applicable. Packet Pg. 577 9.4 City Council Agenda Item Meeting Date: 02/21/2023 Addendum No. 1 to Library Annexation Agreement Staff Lead: Susan McLaughlin Department: Development Services Preparer: Susan McLaughlin Background/History In June of 2022, an irrigation pipe burst at the Edmonds branch of the Sno-Isle Library. The pipe is part of the building irrigation system, and is maintained and operated by the City Parks Department. The pipe provided water to the plants on the green roof. The irrigation line connected the main water supply to the roof irrigation system through a backflow valve located in a mechanical space above the library. The pipe failed just above the junction of the backflow valve but we do not know a direct cause for the failure. The water was overflowing for 8-12 hours and the water flooded the plaza level of the Edmonds library during closed hours. The entire 17,000 sq ft library was filled with approximately 2 inches of standing water. The City has been responsible for immediate clean up and repair. The immediate repair has been completed and cost approximately 260K. The City anticipates that insurance will cover 100% of the immediate repair costs. The repair and restoration is complex as there are shared responsibilities between Sno-Isle and the City. The City is responsible for all building related repairs -including but not limited to walls, flooring, restrooms and elevator. We are working with insurance on those claims and we anticipate that the large majority of work will be covered. Thereby, minimizing the City's out of pocket expenses. Sno-Isle Libraries insurance will be used to cover a portion of the renovation project (furniture damage, equipment, and materials). Sno-Isle also plans to modernize the library whilst undergoing the necessary restoration work. The City has been working with them to minimize any delay of the Library reopening while leveraging this opportunity to make improvements. Sno-Isle awarded Johnston Architects to lead the design on October 2, 2022. The architectural services for the library design and remodel work are being covered by Sno-Isle Libraries. Our collective goal continues to be to reopen the library as soon as possible. The City and Sno Isle continue to maintain a positive working relationship on these emergency repairs and renovation work. We are excited about the upgrades that this unfortunate incident has afforded and we have committed to a Summer 2023 reopening. The City and the Library District operate under a Library Annexation Agreement that is dated November S, 1998. The renovation work requires an update to the Agreement to enable Sno Isle and the City to use the Reserve Fund to cover out of pocket insurance costs. It is anticipated that the City's expenses Packet Pg. 578 9.4 will not exceed 250k. The Addendum also recognizes that Sno- Isle will deliver the project on the City's behalf to eliminate redundancy and to promote efficiency. Staff Recommendation To approve Addendum No. 1 to the Library Annexation Agreement in support of the Library renovation and the planned reopening this summer. Narrative The Addendum to the Annexation Agreement will enable the City and Sno-Isle to use the Reserve Fund to cover costs associated with the emergency repair and affiliated renovation of the library. Attachments: Library District Annexation Agreement FINAL Addendum 1 to Edmonds Library Annex Agr (redline) 2.17.2023 Packet Pg. 579 9.4.a CITY CLERK CITY OF EDMONDS 121 5TH AVENUE NO. EDMONDS, WA 98020 LIBRARY ANNEXATION AGREEMENT WHEREAS, the City of Edmonds (hereinafter "City'), entered into a Library Services Agreement on November 5, 19981, (hereinafter "Services Agreement"), with the Sno-Isle Regional Library District (hereinafter "Library District"); and WHEREAS, the City approved, by Ordinance No. 3342 of the City Council, on the 2nd day of January, 2001, its intention to annex to the Library District, finding that the public interest will be served thereby, -pursuant to RCW 27.12.360 and _370; and WHEREAS, the Board of Trustees of the Library District did, on the 22nd day of January, 2001, concur with the annexation, subject to the following Library Annexation Agreement (hereinafter "Annexation Agreement") being entered into between the City and the Library District: WITNESSETH The City and the Library District, in consideration of their mutual promises and covenants hereinafter set forth, agree: 1. The City shall submit to. a special election on the 15th day of May, 2001, pursuant to RCW 27.12.370, the question of whether the City shall be amiexed to the Library District. 2. If a majority of the persons voting at the special election vote in favor of such annexation, the City shall be annexed to and become part of the Library District. If a majority of the persons voting do not vote in favor of such annexation, then this Annexation Agreement shall be null and void and the Services Agreement shall remain in effect according to its terms. 3. Effective upon January 1, 2002, and continuing thereafter until such annexation shall be withdrawn according to the laws of the State of Washington, if ever, or the parties otherwise mutually agree in writing, the parties shall have the following obligations pursuant to this Annexation Agreement: 3.1 Obligations of City. Effective January 1, 2002, or such other effective date of the annexation, and thereafter, as long as the Library District requests the City to provide Library Quarters or until such annexation is withdrawn according to the laws of the State of Washington, if ever, or the parties otherwise mutually agree in writing, the City shall continue to provide, within the City, at no rental cost to the Library District quarters, as described herein, along with any of the quarters' existing furnishings, shelving, fixtures and other improvements, for the Library with sufficient and satisfactory electricity, gas, water, sewer, garbage and custodial services; provided, however, the Library District shall reimburse the City for the actual The Library Services Agreement was executed by the Library District on October 26, 1998, and the City on November 5, 1998. r� Packet Pg. 580 9.4.a or proportionate costs, of providing utilities and custodial services to the quarters pursuant to paragraph 3.2.1 below. 3.1.1 The City shall provide to the Library District quarters for the library. At the commencement and during the course of this Annexation Agreement, except as set forth herein or otherwise agreed to by the parties, Quarters shall consist of 17,001 square feet of floor space on the first floor, excluding the common area (lobby, elevator and rest rooms, comprising 924 square feet) of the Edmonds Library Building located at 650 Main Street, Edmonds, Washington (the "Library Quarters"). In the event that the Library Quarters shall be destroyed or the use of them impaired by fire, earthquake or other natural disaster, or shall become so deteriorated in their use that they are unsuited and unfit for library use, the parties agree to meet to renegotiate the provisions of this paragraph. 3.1.2 The City shall provide access to the Library Quarters through common areas as noted in Section 3.1.1 above. The City shall provide custodial maintenance and utilities, or a pro -rated portion thereof attributable to such common areas. 3.1.3 The City shall provide all exterior landscaping services. 3.2 ObIigations of the Library District: 3.2.1 The Library District shall reimburse the City for the actual or pro- rated costs of providing utilities and custodial maintenance to the Library Quarters described in Section 3.1.1 of this Agreement. The City shall provide such reasonable and necessary documentation of any expenses for which it seeks reimbursement to allow the Library District to verify the nature of the expense and amount of the Library District's share of such expenses. 3.2.2 The Library District shall assume responsibility for and provide all replacement furnishings and office equipment necessary to operate the library in accordance with the mission of the Library District. The furnishings, office equipment, fixtures, shelving and other improvements currently in the Library Quarters shall remain and be available for use by the Library District. 3.2.3 The Library District shall establish an Edmonds Building Maintenance Reserve Fund, hereinafter referred to as the "Reserve Fund". The Library District shall pay into the Reserve Fund the amount of One Million One Hundred Eleven Thousand Six Hundred Fifty Eight Dollars ($1,111,658.00) over the course of the first three (3) years of this Agreement based on the following three (3) year payment schedule: Year 1 $538,732 Year 2 $374,814 Year 3 $198,112 TOTAL $1,111,658 3.2.3.1 The Reserve Fund shall remain in the Library District 2 Packet Pg. 581 9.4.a Reserve Fund, under the control of the Library District but subject to this Agreement. In the event that this Agreement terminates or the Library District utilizes facilities within the City of Edmonds that are not owned by the City of Edmonds, the Library District shall be free to apply any balance in the Reserve Fund as it may deem appropriate, in its sole discretion. 3.2.3.2 The Library District shall invest the Reserve Fund, along with the Library District's other Reserve fund; provided, that the interest earnings on the Reserve Fund shall be credited to and available for the expenditures for which the Reserve Fund was established. 3.2.3.3 The money in the Reserve Fund shall be applied to the Library District's share of the cost of replacement of the roof of the building in which the Library Quarters are located. The share of the cost of replacement of the roof shall be fifty percent (501/o) of that cost up to an aggregate total contribution of Three Hundred Thousand Dollars ($300,000.00). The Library District shall make payment upon receipt of invoices or other payment requests from the City which shall provide the Library District with documentation of the costs and the City's conternporaneous payment of its share of the cost or installment thereof. 3.2.3.4 The balance of the fiords in the Reserve Fund may be used with the iiwnial consent of the Library District and the City to pay for maintenance, fizrnishings, equipment and improvements within the Quarters described in Section 3.1.1 of this Agreement. Such maintenance and improvements may include but are not limited to: carpeting, paint and/or wall coverings, light fixtures and any and all other fixtures and amenities within the quarters described in Section 3.1.1 of this Agreement. The level of such maintenance and/or replacement shall be at the discretion of the Library~District, provided that the level of maintenance shall be consistent with public safety and the protection ❑ the Library's quarters am unreasona a wear an ear. a event at the Reserve un is ex aus e , the City and tl-e-L-151-a-r-y-07strict shall negotiate the responsibility for maintenance, furnishings, equipment and improvements for the Library Quarters. 3.3 Except as provided for herein, the City shall be responsible for all other maintenance, repair or capital costs to the building in which the Library Quarters are located and the property on which it is located. The City shall be responsible to determine the level and timing of all maintenance, repair or capital improvement, with the level and timing being determined in the reasonable exercise of the legislative discretion of the City. 4. No Indemnity. The parties shall bear their respective liabilities in the event of a claim by a third party in accordance with the laws of the State of Washington. Neither party agrees or promises to indemnify or hold harmless the other and liability shall be determined in accordance with state law. 5. The Library District shall continue to provide library services to the residents of the City pursuant to the applicable provisions of Chapter 27.12.RCW and in accordance with the applicable policy or policies of its Board of Trustees until such time, if ever, that said annexation be withdrawn according to the State of Washington. Packet Pg. 582 9.4.a 6. The Library District and the City shall maintain general liability insurance in an amount not less than Two Million Dollars ($2,000,000) per claim and Three Million dollars ($3,000,000) annual aggregate covering acts and omissions and those of its employees and agents. The City shall maintain its participation in the Washington Cities Insurance Authority (WCIA) or provide similar liability coverage. 7. The City shall appoint a local library advisory board and, from time to time, replacements thereto as necessary to serve in an advisory capacity to the city and to the Library District. 8. Subject to the survival of applicable indemnity provisions, the underlying Services Agreement between the parties shall terminate upon such date as set by state law as the effective date of the annexation, provided that such annexation is approved by the voters. 9. The provisions of this Annexation Agreement are intended and shall supersede and replace the provisions of the Services Agreement upon its termination referenced above. DONE this .3""4 day of A4QA,.2 )2001. ATTEST/AUTHENTICATED: Sandra S. Chase, City Clerk APPROVED AS TO FORM: OFFICE 1 TH 4 CITY ATTORNEY: W. Scott Snyder CITY OF EDMONDS Mil./or Gary aakensoti SNO-ISLE REGIONAL LIBRARY DISTRICT IN I Packet Pg. 583 I_ \ •i IF = � ADDENDUM NO. 1 TO LIBRARY ANNEXATION AGREEMENT BETWEEN CITY OF EDMONDS AND SNO-ISLE INTERCOUNTY RURAL LIBRARY DISTRICT This Addendum No. 1 is made as of the latest date set forth below by and between the City of Edmonds (the "City"), and Sno-Isle Intercounty Rural Library District (the "Library District"). WHEREAS, the City and the Library District entered into a Library Annexation Agreement dated April 3, 2001 (the "Agreement"); and WHEREAS, the Agreement sets forth the obligations of the City and the obligations of the Library District with regard to the quarters provided by the City to the Library District (the "Library Quarters") in the City -owned facility known as the Edmonds Library Building (the "Building") and the Library District's provision of library services in the Library Quarters; and WHEREAS, the Building and the Library Quarters recently suffered significant damage from a flooding incident related to a burst irrigation pipe within the Building; and WHEREAS, the City and the Library District now mutually desire to supplement and amend the Agreement to set forth the obligations of the City and the obligations of the Library District with regard to the project to repair the flooding damage to the Building and the Library Quarters (the "Repair Project") and a concurrent project to provide tenant improvements to upgrade and update the Library Quarters (the "Library Upgrade Project" and, together with the Repair Project, the "Projects"); NOW, THEREFORE, for and in consideration of the mutual promises and covenants hereinafter set forth, the sufficiency of which is hereby acknowledged, the City and the Library District agree as follows: 1. Supplements and Amendments to Agreement. The Agreement is hereby supplemented and amended as follows: a. Section 3.2.3.4 of the Agreement shall be amended to read in its entirety as follows: 3.2.3.4. The balance of the funds in the Reserve Fund shall be used, first, to pay costs of the Repair Project and/or the Library Upgrade Project, and any remainder may be used, with the mutual consent of the Library District and the City, for maintenance, furnishings, equipment and improvements within the Library Quarters described in Section 3.1.1 of this Agreement. Such maintenance and improvements may include but are not limited to: carpeting, paint and/or wall coverings, light fixtures and any and all other fixtures and amenities within the Library Quarters described in Section 3.1.1 of this Agreement. The level of such maintenance and/or replacement shall be at the discretion of the Library District, provided that the level of maintenance shall be consistent with public safety and the protection of the Library Quarters from unreasonable wear and tear. In the event that the Reserve Fund is exhausted, the Packet Pg. 584 I_ \ •i IF M � City and the Library District shall negotiate the responsibility for maintenance, furnishings, equipment and improvements for the Library Quarters. b. Section 3.3 of the Agreement shall be amended to read in its entirety as follows: 3.3 Except as provided for herein, the City shall be responsible for all other maintenance, repair or capital costs to the building in which the Library Quarters are located (the "Building") and the property on which it is located. The City shall be responsible to determine the level and timing of all maintenance, repair or capital improvement, with the level and timing being determined in the reasonable exercise of the legislative discretion of the City. bc. A new Section 3.4 shall be added to the Agreement to read as follows: 3.4 Repair Project and LibraryUpgrade Project. 3.4.1 Repair Project. The Repair Project shall consist of the following elements: The City will work with the Library District to resolve or best mitigate pre-existing building water leaks from the Plaza deck into the first floor Library space. This work will include non- invasive water intrusion discovery and subsurface leak mitigation, including surface applied or injected sealant, surface applied drain pans, or other semi -permanent water waterproofing system agreed upon by the City and the Library District. The City will repair, install and make functional the lobby restroom facilities, returning the restrooms to pre -flood functionality. The City will inspect, repair and return the building elevator to pre -flood functionality. The City will continue to mitigate and/or repair leaks from the Plaza level that may at present be undiscovered. The City will replace failed insulated glass units at the Library level, and maintain in expected condition. The Cily will replace exterior insulation to current code at the West covered parking area, which was damaged during the flooding incident. Upon completion of the Repair Project, any elements of the Repair Project pertaining to the Library Quarters will be treated as such for all purposes of the Agreement. All other elements of the Repair Project shall be considered to be part of the Building for all purposes of the Agreement. 3.4.2 Library Upgrade Project. The Library Upgrade Project shall consist of the following elements: The Library Upgrade Project encompasses tenant improvements and building updates to support those improvements, including a new floorplan and space re -configuration; flooring and other finishes; electrical and lighting upgrades; improved technology infrastructure; furniture, fixtures and equipment; and accessibility improvements within the Library Quarters. Packet Pg. 585 I_ \ •i IF = � The City will evaluate and approve any scope elements of the Library Upgrade Project that improve elements of the Building, and will provide access to those systems. Upon completion, the elements of the Library Upgrade Project shall be considered to be part of the Library Quarters for all purposes of the Agreement except to the extent mutually identified and agreed to by the Library District and the City. 3.4.3 Lead Agency. To eliminate redundancy and promote efficiency, the Library District will be the lead agency for undertaking of the Repair Project and the Library Upgrade Project. As such, the Library District will be responsible for engaging contractors, architects and consultants, as needed, to accomplish both Projects. The Library District will also provide project management to ensure coordination of the two Projects. 3.4.4 Funding. Funding for the Repair Project will be derived from insurance proceeds received by the City in respect to the flooding damage, fup to Two Hundred Fifty Thousand Dollars ($250,000.00) of }funds from the Reserve Fund and other available City funds. The City agrees to timely reimburse the Library District from such sources for costs of the Repair Project paid by the Library District upon receipt of the Library District's written request therefor, accompanied by copies of the billings for such costs and evidence of their payment. Funding for the Library Upgrade Project will be derived from fup to $ 610 000 of-Ifunds from the Reserve Fund and other available Library District funds 2. Effective Date. This Addendum No. 1 shall become effective on the first day of the month following the date this Addendum is adopted by the City and the Library District. 3. Other Terms and Conditions Remain Unchanged. Except as amended herein, the Agreement shall remain in full force and effect as stated. SNO-ISLE INTERCOUNTY RURAL CITY OF EDMONDS: LIBRARY DISTRICT: Lois Langer Thompson, Executive Director Date Mike Nelson, Mayor Date ATTEST: Scott Passey, Cily Clerk Packet Pg. 586 APPROVED AS TO FORM: Office of the City Attorney Packet Pg. 587